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2021-02-23 City Council - Full Agenda-2793
1. 2. 3. 4. 5. 6. o Agenda Edmonds City Council V,j Hv REGULAR MEETING - VIRTUAL/ONLINE VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 FEBRUARY 23, 2021, 7:00 PM DUE TO THE CORONAVIRUS, MEETINGS ARE HELD VIRTUALLY USING THE ZOOM MEETING PLATFORM. TO JOIN, COMMENT, VIEW, OR LISTEN TO THE EDMONDS CITY COUNCIL MEETING IN ITS ENTIRETY, PASTE THE FOLLOWING INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS USING A COMPUTER OR SMART PHONE ARE INSTRUCTED TO RAISE A VIRTUAL HAND TO BE RECOGNIZED. PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS BY DIAL -UP PHONE ARE INSTRUCTED TO PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. IN ADDITION TO ZOOM, REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGEMENT ROLL CALL PRESENTATION 1. Annual Report - South County Fire and Rescue (45 min) 1. Annual Report - South County Fire and Rescue (45 min) APPROVAL OF THE AGENDA AUDIENCE COMMENTS Edmonds City Council Agenda February 23, 2021 Page 1 7. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes of February 16, 2021 2. Approval of claim, payroll and benefit checks, direct deposit and wire payments. 8. NEW BUSINESS 1. City's Climate Action (15 min) 2. Mayors' Climate Protection Committee Annual Report (15 min) 9. UNFINISHED BUSINESS 1. Conflict Counsel Compensation Review (15 min) 2. Edmonds Solar Cooperative Proposed Asset Purchase (10 min) 3. Old Public Works Zoning Change Consideration (10 min) 4. Social Worker Job Description Review/Approval and Budget Authorization (20 min) 5. 2021 Carryforward Budget Amendment (10 min) 6. 2020 Year End Finance Presentation (10 min) 10. REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS 1. Outside Boards and Committees Reports (0 min) 11. MAYOR'S COMMENTS 12. COUNCIL COMMENTS ADJOURN Edmonds City Council Agenda February 23, 2021 Page 2 4.1 City Council Agenda Item Meeting Date: 02/23/2021 Annual Report - South County Fire and Rescue Staff Lead: Fire Services Department: City Clerk's Office Preparer: Scott Passey Background/History In 2005, the Washington State Legislature adopted a bill (HB 1756) that requires substantially career fire departments to maintain policy establishing the existence of the fire department, identifying the services provided and the basic organizational structure of the fire department, and the service delivery/response time objectives for the fire department for those emergency services. On November 3, 2009, the City and Fire District entered into an initial agreement for fire and emergency medical services. The agreement was later amended in 2012 to address a fire boat, and again in January 2015. The District and the City analyzed the performance of the agreement during the period of 2010 - 2016 (the "Introductory Period") and determined that it was in their mutual interests to revise and update the Agreement. This agreement, known as the "Restated Agreement" was executed on January 26, 2017. This report is intended to provide our elected officials and the community with a picture of how well the fire department has performed in meeting the adopted response objectives. Staff Recommendation N/A. For information only. Narrative Sections 8.1 and 8.2 of the Restated Agreement outline the reporting and meeting requirements related to the provision of fire and emergency medical services in the City of Edmonds. The District Fire Chief is required to present an annual report covering the previous calendar year to the Edmonds City Council prior to March 1. Within 30 days of the annual report, the Edmonds City Council and Board of Fire District Commissioners are required to convene a joint annual meeting to discuss items of mutual interest related to the Restated Agreement. The joint meeting is scheduled on March 23, 2021. Tonight, South County Fire & Rescue will provide the 2020 comprehensive annual report to the City on fire, paramedical services, training, prevention, and public educational activities. Attachments: 2017 Fire District 1 EMS -Fire Agrmt Packet Pg. 3 4.1.a REVISED AND RESTATED INTERLOCAL AGREEMENT FOR FIRE AND EMERGENCY MEDICAL SERVICES THIS REVISED AND RESTATED INTERLGCAL AGREEMENT ("Restated ILA") by and between SNOHOMISH COUNTY FIRE PROTECTION DISTRICT NO. 1, a Washington municipal corporation (the "District") and the CITY OF EDMONDS, a Washington city (the "City") is for the provision of fire and emergency medical services (EMS). WHEREAS, a consolidated Fire and EMS service, by a single vendor or through a Regional Fire Protection Service Authority (RFA), has recently gained support of most elected officials in Southwest Snohomish County; and WHEREAS, the City and District agree that a long-term agreement between the City and the District for fire and emergency medical services is beneficial to the City and District and their stakeholders; and WHEREAS, on November 3, 2009, the City and District entered into an Interlocal Agreement (the "Agreement") for the District to provide fire and emergency medical services to the City beginning January 1, 2010; WHEREAS, such Agreement was amended pursuant to a First Amendment dated April 17, 2012 to address a fire boat; and WHEREAS, such Agreement was amended pursuant to a Second Amendment approved on January 27, 2015; and WHEREAS, the District and the City are authorized, pursuant to Chapter 39.34 of the E a� Revised Code of Washington, to enter into Interlocal Agreements which allow the District and a the City to cooperate with each other to provide high quality services to the public in the most a� efficient manner possible; and d) WHEREAS, the parties have analyzed the performance of the Agreement during the w r period of 2010 — 2016 (the "Introductory Period") and have determined that is in their mutual interests and the interests of their respective stakeholders to revise and update the Agreement; n and WHEREAS, the District and City now wish to revise and restate the Agreement as provided herein; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the City and District hereto agree as follows: 0. DEFINITIONS. The following definitions shall apply throughout this Restated ILA. Packet Pg. 4 4.1.a Adjustment Year: The year in which a new collective bargaining agreement (CBA) is effective between the District and the local chapter of the IAFF. When a new CBA has retroactive effect, the Adjustment Year shall be the date to which the CBA is retroactively applied. For example, if a CBA expires on December 31, 2014 and a new CBA is executed on December 1, 2016 but made retroactive to January 1, 2015, the Adjustment Year would be 2015. b. Assigned: As used in the definitions of Unit Utilization Factor and Neighboring Unit Utilization Factor, the term "Assigned" shall describe the period of time in seconds from dispatch time to clear time, when the Unit becomes available to respond to another call c. City: City of Edmonds. d. City Fire Stations: Fire Station 16, Fire Station 17, and Fire Station 20. e. Commencement Date: January 1, 2010. f. Contract Payment: The amount that the City shall pay to the District pursuant to this Restated ILA. g. District: Snohomish County Fire Protection District No. 1. Edmonds Unit: An Edmonds Unit is any Unit based at one of the City Fire Stations with the exception of the Battalion Chief. Effective Date: February 1, 2017- E Esperance: "Esperance" refers to the entirety of the contiguous unincorporated area a that is completely surrounded by the City of Edmonds and commonly known as L Esperance. Cn k. Esperance Offset: The amount of tax revenue and fire benefit charges, if fire benefit w charges are imposed in the future, to be received by the District from Esperance for the year in which the Contract Payment is calculated. The Esperance Offset shall not drop below $1,117,150 (the amount derived by multiplying the 2017 Esperance Assessed o Value of $565,469,115 by the District's 2017 tax rate of $1.97561714741 divided by L 1,000) even if the actual tax revenue received by the District drops below that amount as a result of reductions in assessed valuation or tax rate. The Esperance Offset for any given year shall not exceed $1,117,150, multiplied by the compounded percentage increase in City Station Personnel Costs from 2017 to the year for which the Esperance Offset is being calculated. For example, if City Station Personnel Cost increases 3% from 2017 to 2018 and 4% from 2018 to 2019, the 2019 cap for the Esperance Offset would be $1,197,516 and be calculated as follows: Packet Pg. 5 4.1.a $1,117,150 x 1.03 = $1,150,664 x 1.04 = $1,196,691 I. District Fire Chief: The Fire Chief of Snohomish County Fire Protection District No. 1. m. Firefighters: Full-time, compensated employees, captains, firefighters, emergency medical technicians, and/or paramedics. n. Insurance: The term "insurance" as used in this Restated ILA means either valid insurance offered and sold by a commercial insurance company or carrier approved to do business in the State of Washington by the Washington State Insurance Commissioner or valid self-insurance through a self-insurance pooling organization approved for operation in the State of Washington by the Washington State Risk Manager or any combination of valid commercial insurance and self-insurance pooling if both are approved for sale and/or operation in the State of Washington. o. Law: The term "Jaw" refers to state and federal statutes and regulations. Unless expressly identified herein, City ordinances, codes and resolutions shall not be considered "law." p. Material Breach: A Material Breach means the District's failure to provide minimum staffing levels as described within this Restated ILA, the City's failure to timely pay the Contract Payment as described within this Restated ILA, or the City's or District`s failure to comply with other material terms of this Restated ILA. q. Neighboring Unit Utilization Factor: See Exhibit E. E a r. Negotiation Threshold. A designated occurrence or condition that requires the parties a aD to renegotiate the Restated ILA. v� s. Non -Edmonds Unit: A Non -Edmonds Unit is any Unit stationed at any station other w than the City Fire Stations. r t. Transport Balance Factor: See Exhibit E. u. Unit: A Unit is a group of Firefighters that work together and are based at the same station. Where a station is staffed by three firefighters at any one time, that station shall be considered a Unit. Where a station is staffed by five or more firefighters at any one time, without counting the Battalion Chief or Medical Services Officer, that station shall be deemed to have two Units and the District shall clearly allocate the Firefighters at that station in such a manner that the two Units at that station can be clearly distinguished for the purposes of determining the Unit Utilization Factor for each Unit. v. Unit Utilization Factor: See Exhibit E. Packet Pg. 6 4.1.a w. Wind -Up Period: Except in the context of Material Breach as defined in Section 10.2, the two years immediately following notice of termination under 11.2. 1. SCOPE OF SERVICES 1.1 Services Provided. The District shalt provide all services necessary for fire suppression, emergency medical service, hazardous materials response, technical rescue, and disaster response (not including an Emergency Operations Center, which is provided by the City at the time of this Restated ILA) to a service area covering the corporate limits of the City of Edmonds. In addition, the District shall provide support services including, but not limited to, fire marshal, fire prevention and life safety, public education, public information, and fleet maintenance, payroll and finances, human resources, and legal and risk management pertaining to the operations and delivery of the District's services. 1.2 Training, Education, and Career Development. The District shall provide training and education to all firefighter and emergency medical service personnel in accordance with State, County and local requirements. Furthermore, the District shall offer professional development and educational and training opportunities for unrepresented and civilian employees. 1.3 City Fire Chief, The District Fire Chief shall be designated as the City Fire Chief for purposes of statutory provisions, regulations and the Edmonds City Code. 1.4 District Fire Chief Designates Fire Marshal. The District Fire Chief shall designate an individual to serve as City Fire Marshal, and shall assign necessary personnel to support E L the functions and needs of the Fire Marshal as mutually agreed to and partially funded a by the City (See Exhibit A), subject to the City's right to provide its own fire inspectors L pursuant to Section 2.8.2, below. U) 2. STANDARDS FOR SERVICESISTAFFING w 2.1 Battalion Chief. A Battalion Chief shall continue to be available for response within the City twenty-four (24) hours per day, seven (7) days per week as during the Introductory Period. The District agrees to provide Incident Command response for all emergency incidents twenty-four (24) hours per day, seven (7) days per week. 2.2 Fire Station Staffing. The City Fire Stations shall each be staffed twenty-four (24) hours per day, seven (7) days per week with a minimum of one (1) fire captain and two (2) firefighters, at least one of whom shall be a firefighter/paramedic. Any increase in staffing above this level shall not increase the Contract Payment unless the increase occurs through an amendment of this Restated ILA. 2.2.1 The parties shall renegotiate this Restated ILA upon the occurrence of any of the following Negotiation Thresholds: 4 Packet Pg. 7 4.1.a a. When the Unit Utilization Factor ("UUF") at any one of the City Fire Stations exceeds 0.250; b. When the Neighboring Unit Utilization Factor ("NUUF") is out of balance as defined in this Restated ILA, PROVIDED THAT this subsection shall not trigger a renegotiation any earlier than January 1, 2018.. c. When the Transport Balance Factor (TBF} is out of balance as defined in this Restated ILA, PROVIDED THAT this subsection shall not trigger a renegotiation earlier than January 1, 2018. d. When the Esperance Offset drops by ten percent (10%) or more over any consecutive three (3) year period. 2.2.2 The District shall provide written notice to the City ("Threshold Notice") whenever any of the foregoing Negotiation Thresholds occurs. Within thirty (30) days of issuance of a Threshold Notice, the parties shall meet to renegotiate this Restated ILA. Such negotiations shall include, at least the following topics: (i) Methodologies intended to reduce the UUF substantially below 0.250 or to balance the NUUF or TBF, as applicable (collectively "Remedial Measures"). Remedial Measures may include, but shall not be limited to, changes to the staffing mix and/or levels, adding another Unit; changing fire response plans in CAD, and/or implementing other service changes; and Adjusting the Contract Payment to account for the District's increased Q cost in employing the selected Remedial Measures. Where the Threshold Notice pertains to subsection 2.2.1(d), topics of M negotiation shall include increasing the amount of the Esperance Offset a aD andlor reducing staff and/or reducing overhead charges that are billed to U- the City. w 2.2.3 The District shall identify various Remedial Measures that are likely to r r expeditiously achieve the applicable goals in Section 2.2.2(i). The City may opt to L identify and notify the District about alternative Remedial Measures. After consulting with N the District, the City shall select one or more of the Remedial Measures and shall provide written notice of same within one hundred twenty (120) days following the ii issuance of the Threshold Notice (the "Negotiation Deadline"). The City's selection shall r be subject to mediation under paragraph 18.1 if the Di strict finds the City's selection to N be ineffective or inappropriate, but it shall not be subject to arbitration under paragraph 18.2. Any disputes regarding the cost impacts of the City's selection shall be subject to E the complete Dispute Resolution procedures, and any adjustment to the Contract Payment arising out of the Dispute Resolution Procedures shall be retroactive to the Q earlier of the Negotiation Deadline or the date that the Remedial Measures were initially employed. If the City fails to designate one or more Remedial Measures by the Negotiation Deadline, such failure shall be deemed a Material Breach. Packet Pg. 8 4.1.a 2.2.4 The parties shall endeavor to execute an amendment prior to the Negotiation Deadline. If the parties cannot agree upon an amendment to this Restated ILA before the Negotiation Deadline, either party may terminate the Restated ILA pursuant to 11.2, PROVIDED THAT during the ensuing two-year Wind -Up Period, the District shall be authorized to increase service levels at the City Fire Stations as it deems necessary, and FURTHER PROVIDED THAT the marginal increase in the Contract Payment resulting from any such ❑istrict-imposed service level increases during the Wind -Up Period shall be shared equally by the parties during the Wind -Up Period. 2.3 Shift Arrangements. The City prefers that the following shift arrangements apply to personnel assigned to stations within the City: no Firefighter shall start a 24-hour shift at any of the City Fire Stations if that Firefighter has just completed a 48-hour shift at a City Fire Station or any other fire station in the District without having taken a rest day between shifts. The District commits that it will undertake in good faith, pursuant to Chapter 41.56 RCW, to negotiate successfully for those arrangements, to be implemented. 2.4 Review of Service Delivery Objectives. The parties acknowledge that the service delivery objectives adopted in 2006 ("Response Objectives") have never been met in e their entirety, even when the City had its own fire department. During the Introductory Period, the parties contracted for a particular staffing level at the City Fire Stations. It has a been recommended that the parties move toward a performance -based contract where the City pays for a particular level of service that is measured by service delivery objectives (e.g. response time) instead of a particular number of positions. The parties would like to continue to evaluate this recommendation, but acknowledge that it would Q take significant additional work to implement such a change, not the least of which includes adoption of achievable performance standards. The City and the District agree to work toward adoption of a revised set of service delivery objectives in the first quarter of 2018. 2.4.1 Turnout Time. The District has adopted a standard of 2 minutes and 15 seconds v� w on 90% of all calls. Failure to meet this standard shall not be deemed a Material Breach. T.- If this standard is not being met during calendar year 2017 for the City Fire Stations, the L District shall provide the City, no later than December 31, 2017, with a report containing N the following information: (i) a list of possible measures that could be implemented to L improve Turnout Time, (ii) the estimated cost of each measure (if reasonably available) U_ and (iii) estimates corcerning the amount that turnout time could be reduced with each r measure. 0 N 2.5 Reporting. The District agrees to annually report to the City in accordance with chapter 35.103 RCW. In addition to the regular quarterly report content and the content required by law, the annual report shall contain the Neighboring Unit Utilization Factor for each of the following jurisdictions: Lynnwood and Mountlake Terrace. The annual report shall contain the total number of seconds that City Fire Stations responded to calls in Woodway and the total number of automatic aid responses from Shoreline into R Packet Pg. 9 4.1.a Edmonds. The annual report shall, to the extent practicable, also state the amount of transport fees that the District sought to recover from incidents occurring within the City and Esperance, respectively, and the amount of those fees that were actually recovered. If the District has data that identifies the number of seconds during which two or more Units were Assigned to different calls at the same time, it shall include that data in the annual report. 2.5.1 Quarterly Reporting. In addition, the District shall provide a quarterly report to the City Clerk, no later than 30 days after the end of each quarter. The quarterly report shall contain the Unit Utilization Factor for each of the City Fire Stations, the Transport Balance Factor, as well as the turnout time, travel time, and overall response time. 2.6 [section relocated for clarity] 2.7 Criteria -Based 9-1-1 Dispatch. It is understood and agreed by the City and ❑istrict that the dispatch of Units during emergencies is determined by criteria -based dispatch protocols of the dispatch centers and Automatic Vehicle Location (AVL). Nothing herein shall require the District to respond first within the City as opposed to other areas served by the District. The City and District recognize that responses to emergencies skull be determined by the District based upon dispatch protocols; the location of available Units and the District's operational judgment, without regard to where the emergencies occur. 2.8 Level of Service Changes. During the term of this Restated I LA, service level changes o: may be mandated that are beyond the control of either party. Additionally, either party Z may desire to change the service level, including but not limited to, those services a identified in Section 1 Scope of Services and Section 2 Standards for Services/Staffing. v When a service level change is mandated by law, adopted by the Edmonds City Council E as part of the City's chapter 35.103 RCW Response Objectives, or is mutually agreed to a by the parties, the City and the District shall renegotiate the Contract Payment at the L request of either party, If the parties are unable to reach agreement within one hundred twenty (120) days after the change is mandated or mutually agreed, the matter shall be w subject to the complete Dispute Resolution procedures, and any adjustment to the r Contract Payment arising out of the Dispute Resolution Procedures shall be retroactive •2 to the date that the service level change was initially employed, Failure of either party to N participate in, or comply with, the Dispute Resolution Procedures in Section 18.1 and/or 0 aD 18.2 shall be deemed a Material Breach. 2.8.1 The City acknowledges that the District may be required by law to notify and bargain with the local chapter of the IAFF any level of service changes made pursuant to this section 2.8. 2.8.2 The City reserves the right to remove the Fire Inspector services from this Restated ILA upon one year's written notice to the District, in which case the Contract Payment shall be equitably reduced, PROVIDED THAT in no case shall such notice be provided less than 90 days prior to the beginning of a new fiscal year, AND FURTHER PROVIDED THAT the City shall consult with the District regarding the impacts of a Packet Pg. 10 4.1.a proposed removal of the Fire Inspector services at least 94 days in advance of the City providing such notice, AND FURTHER PROVIDED THAT if the City exercises this option, it shall provide fire inspection services using one or more inspectors with current or previous firefighting experience. 2.9 Response Time Questions. In the event that response times should consistently deviate from the City's Response Objectives, as they may be amended from time to time by the City, the District Fire Chief and the City Mayor, or their designees, shall meet and confer to address the cause, potential remedies, and potential cost impacts. 3. USE OF CITY FIRE STATIONS 3.1 Use of City Fire Stations. The City shall retain ownership of three existing City Fire Stations and shall make them available for use by the District pursuant to the terms set forth in Exhibit B. The parties acknowledge that none of these three fire stations are ideally located and that the City could be better served by two ideally located fire stations. The parties also acknowledge that the internal configuration of the City's three stations contributes to slower turnout times than could be achieved with new stations built according to current standards. In light of the above, the parties contemplate that the City may opt to replace the three current fire stations with two new fire stations for �o , use by the District during the term of this Restated ILA. In the event of a conflict o between the provisions of the Restated ILA and Exhibit B, the provisions of Exhibit B shall control with respect to fire stations and fixtures contained therein, PROVIDED i THAT Exhibit B shall be amended in the event that the City moves to a two -station service, and FURTHER PROVIDED THAT nothing in Exhibit B shall be construed to a prevent the City from moving to a two -station service; and FURTHER PROVIDED, that the cost of providing turn key fire stations with equivalent technology to current fire E a� stations shall be borne entirely by the City. a CD L 3.1.1 In the event the City decides to replace or relocate any of the City Fire Stations, the City shall provide notice to the District concerning the location, design and layout of Cn w the new City Fire Stations, the time frame for completion, and any other information reasonably requested by the District to plan for the transition. Not later than thirty (30) U days following such notice, the parties shall meet to discuss the impact of any such L n changes on this Restated ILA and to negotiate an amendment to this Restated ILA to e address such impacts. The parties recognize that there may be initial cost impacts that are not ongoing, and the parties agree to negotiate these as well. The parties shall endeavor to execute an amendment no later than one hundred twenty (120) days following such notice to address such initial cost impacts. If the parties cannot agree upon an amendment to this Restated ILA within such time, either party may invoke the Dispute Resolution procedures. P Packet Pg. 11 4.1.a 3.2-3.3 [Completed. Deleted for clarityf 4. ANNUAL CONTRACT AND TRANSPORT FEES PAYMENT TERMS 4.1 Annual Contract Payment. The City shall pay the District a sum referred to as the Contract Payment for the services provided herein. The annual total amount of the Contract Payment shall be determined according to Exhibit C. The Contract Payment shall be paid in equal monthly installments by the 10" day of each month. Failure to pay monthly installments in a timely manner shall be considered a Material Breach as defined in the Definitions section of this Restated ILA. 4.1.1 If a service level change requiring an adjustment in the Contract Payment occurs on a date other than January 1, the Contract Payment shall be adjusted on the effective date of the service level change, and the monthly installment payments shall be adjusted accordingly. 4.2 Contract Payment Adjustment. Each year, no later than September 1, the District shall submit to the City an invoice for the ensuing year, including any revision to the Contract Payment for the ensuing year. 4.2.1 Annual Percent Increase Based on Labor Costs. The cost of City Station L Personnel identified in Exhibit C shall be adjusted annually pursuant to the negotiated °a labor collective bargaining agreement between the District and the local chapter of the IAFF ("CBA"}, provided that, notwithstanding the actual terms of the CBA, the City Station Personnel cost in Exhibit C shall increase from one labor agreement to the next no more than the greater of (i) the median increase in the total cost of compensation Q (i.e., combined cost of wages and benefits) of comparable fire agencies, (ii) the increase in the Consumer Price Index as measured by the CPI-W Seattle -Tacoma -Bremerton metropolitan area for the twelve (12) month period ending June 30, or (iii) the percentage increase in compensation awarded by an interest arbitrator. The phrase U- "comparable fire agencies" shall refer to a list of comparables agreed upon by the U) 2 Employer and Union through the collective bargaining process or the comparables w accepted by an interest arbitrator in an interest arbitration proceeding. r 4.2.1.1 The parties recognize that the cost of the District's community paramedic program is currently covered by grants. At the time the grants expire, the City may opt to continue the community paramedic program in which case Exhibit C shall be revised to add an equitable share of the cost of such community paramedics, taking into account the other jurisdictions that are served by the community paramedics. If the City opts not to continue with the program, the community paramedic program will not be continued within the City limits after the grant term ends. 1 The Parties acknowledge that a number of actions described in the Agreement have been completed. For clarity and conciseness, those provisions are removed and replaced with the words "Completed. Deleted for clarity." Packet Pg. 12 4.1.a 4.2.2 Adjustment Date Not Met. If a new CBA between the District and IAFF Local 1828 has not been finalized by September 1 of the final year of the then -effective CBA, the City Station Personnel costs and the Indirect Operating Costs for the ensuing year shall be adjusted following execution of the new CBA and shall be retroactive to January 1 of the Adjustment Year. For example, as of the date of this Restated ILA, the last CBA expired on December 31, 2014; thus, the Adjustment Year is 2015. In such instances, the District shall send the City (directed to the City Clerk), no later than September 1 of each year for which a CBA has not yet been executed for the ensuring year, a range within which the Contract Payment for the ensuing year is likely to fall, which range shall be informed by the current status of negotiations between the District and IAFF Local 182B. To enhance the District's ability to provide the City with a predictable range for the Contract Payment, the District shall, to the extent practicable, commence negotiations with IAFF Local 1828 no later than July 151 of any year in which a CBA is expiring, if a new CBA has not been executed by November Vt of the year in which a CBA is expiring, the District shall notify the City of the economic issues on which the parties have not reached tentative agreement. 4.2.3 Documentation of Labor Costs. Upon executing a new CBA, the District shall provide supporting documentation sufficient to allow the City to confirm that the labor costs have not increased more than the limits set forth in Section 4.2.1, including comparable agency compensation data used by the parties or the interest arbitrator to establish new compensation levels. 4.3 -4.4 [sections relocated and renumbered for clarity] 4.5 Indirect Operating Cost Portion of Contract Payment. The District shall determine the Indirect Operating Cost portion of the Contract Payment according to the following: E a • Overhead shall be ten percent (10%) of the cost of the City Station Personnel cost; L ■ Equipment maintenance and operation, medications, and supplies shall be ten percent (10%) of the City Station Personnel cost; w ■ Fire Marshal allocation of fifty percent (50%) of wage and benefit cost of the position, r and Fire Inspector at one hundred twenty-five percent (125%) of wage and benefit cost of the position (See Exhibit A); and • Apparatus replacement costs based upon the District Apparatus Replacement Schedule —Rolling Stock designated as Exhibit D. The total of the City Station Personnel cost and the Indirect Operating Costs; plus any additional amounts due to annexations as provided in Section 4.6, less the "Esperance Offset", shall constitute the Contract Payment for the ensuing year. 4,6 Annexation. The City's Urban Growth Area contains property within the boundaries of the District. Should the City seek to annex portions of the District, the District will not oppose the annexation. In the event the City annexes portions of the District other than Esperance, the Contract Payment shall be increased by an amount calculated by applying the then current District levy rate and emergency medical services levy rate to 10 Packet Pg. 13 4.1.a the assessed value of the annexed area, plus revenue from a Fire Benefit Charge, if imposed, that the District would have received from the annexed area in the year in which the Contract Payment is calculated. The increase in the Contract Payment shall occur on the first month on which the District is no longer entitled to collect non - delinquent tax revenue from the annexed area pursuant to RCW 35.13.270(2). 4.6.1 Esperance Annexation. If the City annexes all of the area commonly referred to as "Esperance", the District will support the annexation. Whenever any portion of Esperance is annexed, the Esperance Offset attributable to the annexed area shall no longer be used to reduce the calculation of the Contract Payment at such time as the District is no longer entitled to collect non -delinquent tax revenue from the annexed area pursuant to RCW 35.13.270(2). 4.7 Significant Change in Cost of Providing Services. In the event that there is a material and significant increase or decrease in the costs of providing services under this Restated ILA because the District was required to comply with a legislative or regulatory decision by an entity other than the City, then at the request of either party, the City and District shall seek to renegotiate this Restated ILA and the Contract Payment to fully compensate the District for actual costs incurred according to the methodology in Exhibit C. An example of a significant increase in cost would be if the state required that fire engines be staffed with four firefighters per engine instead of three. If the City and District are unable to successfully renegotiate the Contract Payment in this context through good faith negotiations, then the complete Dispute Resolution provision of this Restated ILA shall apply. Failure of either party to participate in, or comply with, the Dispute Resolution Procedures in Section 18.1 and/or 18.2 shall be deemed a Material Breach. Nothing herein prevents either party from terminating the Restated ILA pursuant to Section 11.2, whether before or after exercise of the Dispute Resolution provisions of this Restated ILA. CD L_ 4.8 EMS Transport Fees. The District shall charge fees for the basic life support andCn advanced life support transports that it performs. As the EMS service provider for the w City, the District shall receive and pursue collection of all Transport Fees in accordance with District policy for transports that originate within the City limits. The District shall L remit the amount so received to the City, less an administration fee not to exceed the actual cost of collection on a quarterly basis. The District shall be responsible for, and agrees to prepare and provide in a timely fashion, reasonable documentation and/or reports to the City. 4.9 Creating Unfunded Mandates. The City shall not create any unfunded mandates for increased service or reporting by the District without fully compensating the District for actual costs incurred. 5. CITY EMPLOYEES 5.1-5.8 [Completed. Deleted for clarity]. 11 Packet Pg. 14 4.1.a 5.9 Former City Employees. The City shall indemnify, defend, and hold the District harmless from any and all demands, claims, or actions by former City personnel, which arise out of, or relate to, the time prior to the Commencement Date, provided, however, that the indemnification shall not apply to any claims arising as a result of the District's actions under the Agreement or the Restated ILA. 6. ROLLING STOCK (APPARATUS AND VEHICLES) 6.1 — 6.5 [Completed. Deleted for clarity]. 6.6 District Apparatus Replacement Schedule. The District has provided current information regarding existing and proposed Apparatus Replacement Schedule attached in Exhibit D. The District, in its sole discretion, may elect to purchase new rolling stock or otherwise assign District rolling stock for use within the City. 6.7 Public Safety Boat. Title to the City Public Safety Boat known as Marine 16 (the "Vessel") has been transferred to the District. The District's use of Marine 16 for training and emergencies as a county -wide asset is described in the First Amendment to InterlocaI Agreement for Use of Rescue and Fire Boat. Exhibit H to the Agreement is hereby deleted. 6.7.1 [Completed. Deleted for clarity] 6.7.2 The District assumes responsibility for maintenance and repairs to the Vessel. However, upon the District's request, the City agrees to provide maintenance and repair c services for the Vessel in exchange for receipt from the District of the City's normal a hourly shop rates for labor. E 6.7.3 The Apparatus Replacement Schedule (Exhibit D to the Agreement and the a Restated ILA) is amended to include the Outboard Motors of the Vessel for as long as L the Vessel is in operation. The amended Apparatus Replacement Schedule is attached hereto. The Contract Payment shall reflect the addition of the Outboard Motors to this 2 w schedule. r 6.7.4 [Completed. Deleted for clarity] 6.7.5 Use of the vessel by the City of Edmonds Police Department shall continue as agreed to before this Restated ILA. The City is solely responsible for maintaining and Certifying its operators. 6.7.5.1 The City's use of the Vessel is at the City's risk. The City acknowledges that the District is making no representations or warranties concerning the Vessel. Further, if the City uses the Vessel without a District operator, the City agrees to be solely responsible for all damage or loss to the Vessel and its apparatus while the Vessel is within the City's control and/or possession. 6.7.5.2 The City agrees to release the District from any claims associated with any training provided to it. The City further agrees to defend, indemnify and hold the 12 Packet Pg. 15 4.1.a District harmless from any and all claims for bodily injury or property damage arising out of the City's use and operation of the Vessel. 6.7.5.3 The City specifically and expressly waives any immunity that may be granted under the Washington State Industrial Insurance Act, Chapter 51 RCW as to any claims by its employees arising from the use of the Vessel. 7. EQUIPMENT 7.1 — 7.4 [Completed. Deleted for clarity] S. OVERSIGHT AND REPORTING 8.1 Agreement Administrators. The District Fire Chief and the City Mayor and/or their designees, shall act as administrators of this Restated ILA for purposes of RCW 39.34.030. During the term of this Restated ILA, the District Fire Chief shall provide the Mayor with quarterly written reports concerning the provision of services under this Restated ILA. The format and topics of the reports shall be as set forth in Section 2.5. The District Fire Chief shall present an annual report covering the previous calendar year to the Edmonds City Council prior to March 1, and at such meeting the Chief shall request, and the City Council shall schedule, the Joint Annual meeting provided for in section 8.2. 8.1.1 The parties agree to meet on a quarterly basis to address the performance of the Restated ILA. It is expected that these quarterly meetings will be attended by at least c one City Council member, the Mayor, the City Attorney, the Finance Director, the District a Fire Chief and at least one Commissioner from the District. E L 8.2 Joint Annual Meeting. In addition to the meeting(s) referred to in Section 8.1 above, the a Edmonds City Council and Board of Fire District #1 Commissioners shall have a joint annual meeting after, but within 30 days, of the annual report at a properly noticed place and time to discuss items of mutual interest related to this Restated ILA. w 8.3 Representation on_Infergovernmental Boards. The District shall represent the City on intergovernmental boards or on matters involving the provision of services under this Restated ILA as reasonably requested by the Mayor. The City reserves the right to represent itself in any matter in which the interests of the City and the District are not aligned or whenever any matter relates to the appropriation of or expenditure of City funds beyond the terms of this Restated ILA. 9. EXISTING AGREEMENTS 9.1 BEM, SNOCOM and SERS. The City currently has contractual relationships with other entities or agencies including the Department of Emergency Management (DEM) (or successor), Snohomish County Communications Center (SNOCOM) (or successor), and Snohomish County Emergency Radio System Agency (SERS) (or successor). The City shall maintain its representation and financial obligations with those entities or agencies 13 Packet Pg. 16 4.1.a and will act to represent itself and retain authority to negotiate on its behalf. At the discretion of the City, the District may provide representation on behalf of the City on various committees, boards, and/or commissions as requested, as appropriate, and/or as agreed to by mutual agreement of the parties. The parties shall meet to address any changes to the foregoing entities that result in a change to the City's representation or financial obligations. 9.2 Mutual and Automatic Aid. The District shall assume any of the City's remaining contractual responsibility and obligations for the provision of mutual and automatic aid. 9.3 Full Informations as Basis for Relationship. The City and District agree to coordinate their individual relationships with other entities and agencies so that the services under this Restated ILA will be provided in an efficient and cost effective manner. The City and District agree to keep each other fully informed and advised as to any changes in their respective relationships with those entities or agencies, whether or not those changes impact the City and/or the District obligations shall be provided to the other party in writing in a timely manner that allows a reasonable opportunity to discuss proposed changes in relationships or obligations. 10, TERM OF AGREEMENT 10.1 20-Year Agreement. The Effective Date of this Restated ILA shall be February 1, 2017. The Commencement Date of the Agreement was January 1, 2010, This Restated ILA shall continue in effect until December 31, 2030, unless terminated earlier as provided in section 11. After December 31, 2030: this Restated ILA shall automatically renew under the same terms and conditions for successive, rolling five (5) year periods unless terminated as provided in section 11. 10.2 Material Breach and Wind -Up Period. In the event of a Material Breach of this Restated ILA, the City and District shall, unless the City and District mutually agree otherwise, continue to perform their respective obligations under this Restated ILA for a minimum of twelve (12) months after notice of the Material Breach (the "Wind -Up Period") provided, however; that the Wind -Up Period shall be (i) ninety (90) days if the Material Breach involves the City's failure to make the Contract Payment or (ii) 180 days if the City fails to timely select a Remedial Measure following the District's issuance of a Threshold Notice; provided further, that during the Wind -Up Period, the City and District shall coordinate their efforts to prepare far the transition to other methods of providing fire and EMS service to the City. The City shall be responsible for all Contract Payment installments required herein until the conclusion of the Wind -Up Period. 11. TERMINATION AND RETURN OF ASSETS 11.1 (Completed. Deleted for clarity] 14 E L a L_ rn 2 w Packet Pg. 17 4.1.a 11.2 Termination — Notice. In addition to terminating this Restated ILA for a Material Breach, either party may terminate this Restated ILA at any time by providing the other party with two (2) years written notice of its intent to terminate. 11.3 Termination Costs_ Except as otherwise provided herein, the costs associated with terminating this Restated ILA shall be borne equally between the parties, or in the event of a Material Breach, by the breaching party, provided that in the following circumstances, the cost of termination shall be apportioned as provided below. 11.3.1 Termination Due to Change in Law or by Mutual Agreement. In the event that this Restated ILA is terminated due to a change in law or by mutual agreement, each party shall bear its own costs associated with the termination. 11.3.2 Regional Fire Protection Service Authority. In the event that the District, along with one or more fire protection jurisdictions, elects to create a Regional Fire Protection Service Authority Planning Committee (`RFA Planning Committee") as provided in RCW 52.26.030, the District agrees to notify the City of its intent and subject to mutual approval of the District and other participating jurisdictions, to afford the City an opportunity to be a participant on the RFA Planning Committee. Declining the opportunity to participate in the RFA Planning Committee shall not be construed as a Material Breach on the part of the City. In the event that a Regional Fire Protection Service Authority (RFA) or another legally recognized means of providing fire and emergency medical services is created, inclusive of District, the District's powers and duties under this Restated ILA shall be assigned to the RFA as the District's successor - in -interest as provided by RCW 52.26.100, 11.3.2.1 If the District forms a RFA with any other agency, the parties shall E confer to determie whether any efficiencies have resulted from the creation of the RFA a n that could warrant reconfiguring the service provided to the City. L ii 11.4 [reserved] 2 w 11.5 [reserved] r 11.6 Duty to Mitigate Costs. The City and District have an affirmative duty to mitigate their respective costs of termination, irrespective of the party who elects to terminate this Restated I LA and irrespective of the party who must bear the costs of termination. 11.7 Return of Assets to the City. Regardless of the reason for termination, the City and District agree that like assets purchased by and transferred to the District as part of the Agreement shall be purchased by the City as described below. This provision shall not apply to the formation of an RFA in which both the City and the District are participants. 11.7.1 Purchase Back Rolling Stock. All rolling stock in use by the District at the City Fire Stations at the time of termination shall be purchased back at a price that considers the fair market value of the asset and any adjustments to fair market value that would be 15 Packet Pg. 18 4.1.a fair and equitable, including, for example, City contributions to apparatus replacement, costs incurred by the District for acquisition, maintenance, and repair, depreciation, etc. 11.7.2 Purchase Back Equipment. All equipment in use by the District at the City Fire Stations at the time of termination shall be purchased back at fair market value. 11.7.3 tCompleted. Deleted for clarity] 11.7.4 District Employees. The District shall indemnify, defend and hold the City harmless from any and all demands, claims, or actions by District personnel, which arises out of or relate to the time that such personnel were employees of the District, PROVIDED HOWEVER, that the indemnification shall not apply to any claims arising as a result of the City's actions during the term of the Agreement or the Restated ILA. 12, DECLINE TO MERGE 12.1 City Declines to Merge. In the event that the District enters into an agreement with any other fire district or agency that is functionally equivalent to a merger, the City may opt to terminate this Restated ILA without prejudice or penalty. To exercise this option the City shall provide written notice to the District of its intent to end the Restated ILA. Such notice shall be provided not more than ninety (90) days after receiving written notification from the District in accordance with the provisions of Section 19.1 that the District intends to merge with another entity. 12.11A Not a Material Breach. The City's decision to terminate under 12.1 does not c constitute a Material Breach of the Restated 1LA and none of the penalties associated Q with a Material Breach shall apply to the City. E 12.1.2 12-Month Notice. The City's notice shall provide an effective date of termination a which shall be no more than twelve (12) months after the City officially notifies the L District of its termination, unless otherwise agreed to by the parties, and the costs of termination shall be split evenly between the parties. w 12.1.3 City Exit from Agreement. If the City elects to terminate the Restated ILA because of an impending merger between the District and one or more other jurisdiction, the City's exit will be under the terms and conditions described in Section 11.7. 13. [deleted] 14. TOWN OF WOODWAY 14.1 Service to Woodway. The City may, in accordance with the terms herein, subcontract with the Town of Woodway to have the District provide fire and emergency medical services to the Town of Woodway. The City shall consult with the District in advance of entering into any such subcontract, and the District shall have the opportunity for input into any issues that may affect service and/or the cost of providing service. The City shall provide advance written notice to the District of at least twelve (12) months prior to any commencement of such service. The City's subcontracting of the District's service to 15 Packet Pg. 19 4.1.a Woodway shall not be considered an unfunded mandate, and no change in the Contract Payment shall result from such a subcontract, provided that the City is not requesting additional staff to serve Woodway. Any and all payments from such a subcontract with Woodway shall be paid to the City of Edmonds only. The District agrees not to compete with the City of Edmonds in such negotiations_ 14.1.1 If the City is requesting additional staff to serve Woodway, the parties shall renegotiate the Contract Payment retroactive to the date that the District begins providing the additional staff. If the parties have not executed an amendment prior to the commencement of service to Woodway, either party may invoice the Dispute Resolution procedures in Section 18.1 and 18.2; provided, however, that any adjustment to the Contract Payment arising out of the Dispute Resolution Procedures shall be retroactive to the date that the District begins providing the additional staff to serve Woodway. In this context, failure of either party to participate in, or comply with, the Dispute Resolution Procedures in Section 18.1 and/or 18.2 shall be deemed a Material Breach. 14.1.2 The City of Edmonds right to subcontract with the Town of Woodway constitutes the consideration for the City's agreement to incur the additional 9.13% in Exhibit C initially attributable to Woodway under the Agreement. 14.1.3 At the City's request, the District agrees to work with Shoreline Fire Department to adjust automatic aid responses into the Town of Woodway. 14.1.4 In the event that the Point Wells development is to become part of the service area for the District, such event shall be deemed a "Negotiation Threshold", and the negotiation provisions of 2.2.3 - 2.2.4 shall apply. 15. [Completed. Deleted for clarity] 16. CITY AND DISTRICT ARE INDEPENDENT MUNICIPAL GOVERNMENTS 16.1 Independent Governments. The City and District recognize and agree that the City and District are independent governments. Except for the specific terms herein, nothing herein shall be construed to limit the discretion of the governing bodies of each party. Specifically and without limiting the foregoing, the District shall have the sole discretion and the obligation to determine the exact method by which the services are provided within the District and within the City unless otherwise stipulated within this Restated I LA. 16.2 Resource Assignments. The District shall assign the resources available to it without regarding to internal political boundaries, but rather based upon the operational judgment of the District as exercised within the limitations and obligations of Sections 2.4 through 2.8. 16.3 Debts and Obligations. Neither the City nor District, except as expressly set forth herein or as required by law, shall be liable for any debts or obligations of the other. 17 E L a� a ii Ch 2 w Packet Pg. 20 4.1.a 17. INSURANCE 17.1 Maintenance of Insurance. For the duration of this Restated ILA, each Party shall maintain insurance as follows: Each party shall maintain its own insurance policy insuring damage to its own fire stations, real and personal property and equipment if any, and "policy" shall be understood to include insurance pooling arrangements or compacts such as the Washington Cities Insurance Authority (WCIA). The City shall maintain an insurance policy insuring against liability for accidents occurring on City owned property. Such insurance policy shall be in an amount not less than one million dollars ($1,000,000.00) per occurrence with a deductible of not more than five -thousand dollars ($5,000.00). The District shall maintain an insurance policy insuring against liability arising out of work or operations performed by the District under this Restated ILA in an amount not less than one million dollars ($1,000,000.00) per occurrence with a deductible of not more than five -thousand dollars ($5,000.00). The phrases "work or operations" and "maintenance and operations" shall include the services identified in Section 1. Scope of Services, the services of the Fire Marshal and the District Fire Chief, acting in the capacity of City Fire Chief and any obligation covered by Exhibit 6, Section 9. 17.2 Claims of Former City Employees. The City has provided proof of coverage that it has maintained insurance against claims by former City Personnel for incidents and occurrences which may have occurred prior to the Commencement Date of the Agreement, including but not limited to, injuries, employment claims, labor grievances, and other work -related claims. Such insurance was at all times in an amount not less than one million dollars ($1,000,000.00) per occurrence with a deductible of not more a than five -thousand dollars ($5,000.00). The City will hold harmless the District and its insurance provider for any such claims lawsuits or accusations that occurred prior to the a Commencement Date. L_ 17.3 Claims of Former District Employees. The District represents and warrants that it has cis maintained insurance against claims by District employees for incidents and occurrences w which may have occurred during the time period prior to the Commencement Date of the r Agreement, including but not limited to injuries, employment claims, labor grievances, and other work -related claims. Such insurance was at all times in an amount not less u) than one million dollars ($1,000,000.00) per occurrence with a deductible of not more than five -thousand dollars ($5,000.00). 17.4 Hold Harmless. To the extent each party's insurance coverage is not voided, each party agrees to defend, indemnify and hold harmless the other party, its officers, officials, employees and volunteers from any and all claims, costs, including reasonable attorneys' and expert witness fees, losses and judgments arising out of the negligent and intentional acts or omissions of such party's officers, officials, employees and volunteers in connection with the performance of the Agreement or the Restated ILA. The provisions of this section shall survive the expiration or termination of the Agreement and the Restated ILA. 18 Packet Pg. 21 4.1.a 17.5 Release from Claims. Except as specifically provided in this Restated ILA, and except in the event of breach of this Restated ILA, the District and the City do hereby forever release each other from any claims, demands, damages or causes of action arising prior to the Commencement Date and related to damage to equipment or property owned by the City ar District or assumed under the Agreement or the Restated ILA. It is the intent of the City and District to cover this risk with the insurance noted above. 18. DISPUTE RESOLUTION It is the intent of the City and District to resolve ail disputes between them without litigation. In the event that any dispute between the City and District cannot be resolved by good faith negotiations between the City and District, then the dispute resolution provision of this Restated ILA shall apply. Excluded from these dispute resolution provisions are issues related to the legislative authority of the Edmonds City Council to make budget and appropriation decisions, decisions to contract, establish levels of service or staffing under Section 2 of this Restated ILA and Chapter 35.103 RCW and other policy matters that state law vests with the City Council. The above exclusions from the dispute resolution process shall not abridge the right of the District to pursue an increase in the Contract Payment as a result of any decision which, itself, is not subject to the Dispute Resolution provisions of this Restated ILA. Nothing herein shall prevent either party from providing notice of termination of the Restated ILA pursuant to Section 11,2 prior to completion of the dispute resolution processes described below; however, such notice shall not affect any obligations to proceed with the Dispute Resolution provisions. 18.1 Mediation. Upon a request by either party to mediate a dispute that is subject to the Dispute Resolution provisions, the parties shall mutually agree upon a mediator. If the a� City and District cannot agree upon a mediator within ten (10) business days after such a request, the City and District shall submit the matter to the Judicial Arbitration and L Mediation Service (JAMS) and request that a mediator be appointed. This requirement ii N to mediate the dispute may only be waived by mutual written agreement before a party w may proceed to litigation as provided within this Restated ILA. Except for unusual r r reasons beyond the reasonable control of either party, mediation shall be completed L within ninety (90) days after the mediator is selected. Any expenses incidental to 0 mediation, including the mediator's fee, shall be borne equally by the City and District. aD 18.2 Binding Arbitration. If the City and District are unsuccessful in resolving any dispute subject to the Dispute Resolution provisions through mediation, either party may demand binding arbitration as provided herein, unless the nature of the dispute is not subject to arbitration pursuant to other provisions of this Restated I LA. 18.2.1 The arbitration shall be conducted by JAMS in Seattle, Washington or other mutually agreeable dispute resolution service. The dispute shall be governed by the selected arbitration service's Streamlined Arbitration Rules and Procedures. The parties shall agree on a JAMS arbitrator with twenty (20) days from the date the matter is submitted to JAMS. In the event that the parties fail to agree on a JAMS arbitrator within 19 Packet Pg. 22 4.1.a such time, then JAMS shall be asked to submit the names of at least three arbitrators. Each party shall have ten (10) days after receiving the list to strike one name from that list. JAMS shall select the arbitrator from the names on the list that have not been struck by either party. The parties may agree on another arbitrator in JAMS or another person at any time. In the event that JAMS is unable or unwilling to provide an arbitrator and the parties cannot otherwise agree, then either party may request the Snohomish County Superior Court to designate an arbitrator. 18.2.2 At any arbitration involving the Contract Payment, the arbitrator shall, as nearly as possible, apply the analysis used in this Restated ILA and supporting Exhibits to adjust the Contract Payment. The arbitrator may deviate from such analysis and use principles of fairness and equity, but should do so sparingly. 18.2.3 Unless the City and District mutually consent, the results of any binding arbitration session shall not be deemed to be precedent for any subsequent mediations or arbitrations. 18.2.4 The decision of the arbitrator shall be final and binding upon both parties, subject only to the right of appeal as provided in RCW 7.04; provided, however, that in arriving at such decision, neither of the parties nor the arbitrator shall have the authority to alter this Restated ILA in whole or in part. 18.2.5 The arbitrator cannot order either party to take action contrary to law. 18.2.6 The substantially prevailing party, if any, in any binding arbitration action shall be entitled to an award of its reasonable attorneys' fees and costs. Q 18.3 Litigation. For disputes that are not subject to binding arbitration, either party may file an at L action in Superior Court. Jurisdiction and venue for such actions shall lie exclusively in a aD Superior Court for Snohomish County, Washington, Each party expressly waives the right to a jury trial. The party substantially prevailing in any such action ❑r proceeding shall be awarded its reasonable costs and attorneys' fees. w r 19. MISCELLANEOUS PROVISIONS 19.1 Noticing Procedures. All notices, demands, requests, consents and approvals which may, or are required to be given by any party to any other party hereunder, shall be in writing and shall be deemed to have been duly given if delivered personally, sent by electronic mail (provided a read receipt is obtained by the sender), sent by nationally recognized overnight delivery service, or if mailed or deposited in the United States mail, sent by registered or certified mail, return receipt requested and postage prepaid to: District Secretary: City Clerk: Snohomish County Fire Protection District No. 1 City of Edmonds 12425 Meridian Avenue 121 5t" Avenue North Everett, WA 98208 Edmonds, WA 98020 K11 Packet Pg. 23 4.1.a Or, to such other address as the foregoing City and District hereto may from time -to -time designate in writing and deliver in a like manner. All notices shall be deemed complete upon actual receipt or refusal to accept delivery. Facsimile transmission of any signed original document and retransmission of any signed facsimile transmission shall be the same as delivery of an original document. 19.2 Other Cooperative Agreements. Nothing in the Restated ILA shall preclude the City and the District form entering into contracts for service in support of this Restated ILA. 19.3 Public Duty Doctrine. This Restated ILA shall not be construed to provide any benefits to any third parties. Specifically, and without limiting the foregoing, this Restated ILA shall not create or be construed as creating an exception to the Public Duty Doctrine. The City and District shall cooperate in good faith and execute such documents as necessary to effectuate the purposes and intent of this Restated ILA. 19.4 Entire Agreement. The entire agreement between the City and District hereto is contained in this Restated ILA and exhibits thereto. This Restated ILA supersedes all of their previous understandings and agreements, written and oral, with respect to this transaction. This Restated ILA supersedes the Agreement except where provisions have expressly been omitted for clarity and conciseness. Only those exhibits referenced in this Restated ILA shall continue to be effective. 19.5. Amendment. This Restated ILA may be amended only by written instrument approved by the governing bodies of the City and District subsequent to the date hereof. Notwithstanding the foregoing, the parties agree that the formulas for NUUF, UUF, and TBF may be changed administratively by mutual agreement of the parties if executed by the Mayor and Council President (for the City) and the District Fire Chief (for the District) in the event that a significant change occurs which would affect such formulas (e.g. RFA is formed, changes in dispatch technology); provided however, that any changes to the formulas shall be consistent with the underlying intent. Dated this jjday of IPR- 017 SNOHOMISH COUNTY FIRE ECTION DISTRICT NO. 1 BY: By: 21 By: E a� a W L ii w Packet Pg. 24 4.1.a Approv j to form: By: _ (fiz? ❑isthc om CITY DP EDMONDS By: Attest: Approved as to form: By: City Attomey 22 Packet Pg. 25 4.1.a ►ARMi Approved as to farm: By: District Attorney CITY O INION1 By: Attest: - Approved as to form: By: City Attorney 22 Packet Pg. 26 4.1.a EXHIBIT A 1W:1 VITIl:T-"1:►1WAN 9]4Ia411►14;1=19311t97.7 1 In consultation with the City, the District Fire Chief shall designate an individual to serve as City Fire Marshal, and ensure the assignment of necessary personnel to support the needs and functions of the Fire Marshal as specified in the International Fire Code, City ordinances, and other fire service -related national, state, and local standards adopted and/or followed by the City- 2- As employees of the District, the City Fire Marshal and Fire Inspector shall perform all of the customary roles and duties associated with their positions: fire prevention; fire investigation; code development, application, interpretation, and enforcement, permit processes; plans review; records retention, response to public records requests and other legal summons; fire and life safety public education; and other duties as assigned in the City and throughout the jurisdictional areas served by the District. 3. The City agrees to pay fifty percent (50%) of the annual personnel cost (wages and benefits) of {providing one (1) Fire Marshal, and one hundred twenty-five percent (125%) of the annual personnel cost (wages and benefits) of providing one (1) Fire Inspector. 4. The City Engine Company Inspection Program shall be maintained in its current form unless modified by mutual agreement of the parties. 5. The City agrees to provide office space, office furnishings, computers, fax, copier, Q printer, telephone landlines, and postal support for the use of the Fire Marshal and Fire Inspector in Edmonds City Hall. a 6. All fees collected for Fire Permits/Special use, Fire Plan Checks, and Construction a Inspections shall be retained by the City. L ii w 23 Packet Pg. 27 4.1.a I WA MIM:1 USE OF FIRE STATIONS For as long as the Restated ILA remains in effect, the City hereby grants to the District exclusive use and possession of premises for use as fire stations on the terms and conditions described below. Three Fire Stations. The City shall provide use of the three fire stations located at 8429 - 196'h Street Southwest, 275 - 6'h Avenue North, and 23009 - 881h Avenue West in the City of Edmonds, Washington, PROVIDED THAT the City reserves the right to substitute these stations with new stations as further described in the Restated ILA. 2. Compliance with Applicable Codes. The fire stations provided by the City shall be compliant with all applicable codes, including without limitation, the applicable provisions of the Edmonds City Code and applicable Washington State Standards and regulations (currently WAC 296-305-06501 et seq.). 3. No Use Charge. No use charge shall be assessed to the District. The parties agree that the rights and contractual obligations contained within the Restated ILA constitute adequate consideration for District use and possession of the premises. 4. Utilities and Services. The City shall ensure the supply of all utilities necessary for the use of the premises, to include: water, sewer, garbage, heating, air conditioning, electrical power, telephone and information tech noIogylsystem data lines. 4.1 Cost for Utilities. The District shall be responsible for the cost of all utilities used on the premises, except for those utilities supplied by the City. if a separate meter is unavailable for any utility that the District is responsible to pay, then the cost shall be equitably apportioned to the District in a manner agreeable to both parties. 5. Conditions and Repairs. The City agrees to keep the premises and the buildings in good condition and repair as reasonably requested by the District for use as fire stations during the term of this Restated ILA at its own expense. The City shall at all times keep the buildings suitably equipped as fully functioning and operational fire stations. 6. Improvements, Upon District request, the City shall install such reasonable improvements as are normal and customary in connection with District use of premises set forth herein. The City shall pay for such improvements. 24 E a (D U) 2 w Packet Pg. 28 4.1.a 7. Removal of Personal Property Upon Termination of Agreement. Upon termination of this Restated ILA, the District shall remove all non -fixed equipment and personal property placed upon the premises by the District during the period of this Restated ILA unless those items are subject to repurchase by the City as provided in the Restated ILA. Any personal property not removed from the fire stations within 66 days after termination of this Restated I LA shall become the property of the City. 8. Maintenance of Premises. 8.1 Maintenance of the buildings, the premises and all improvements thereon is the sole responsibility of the City. Such responsibility includes without limitation, repair of walls, floors, ceiling, interior doors, interior and exterior windows and fixtures, sidewalks, landscaping, driveways, parking areas, walkways, building exterior and signs, 8.2 City shall maintain in good condition the structural parts of the fire stations and exterior buildings and structures which shall include emergency lighting, fences, enclosures, curbs, gutters and sidewalks, foundations, bearing and exterior wails, subflooring and roof, roof -mounted structures, unexposed electrical, plumbing and sewerage systems, including those portions of the systems lying outside the premises, exterior doors, apparatus bay doors, window frames, gutters, downspouts on the building and the heating, ventilating and air conditioning system servicing the premises. 8.3 All janitorial services for routine cleaning of the buildings shall be the a responsibility of the District. E 8.4 All grounds maintenance of the premises, to include fencing, enclosures, gates, L a landscape, stairs, rails, curbs, gutters, sidewalks, drains, and water retention structures L shall be the responsibility of the City. 9. Insurance and Financial Security. w 9.1 The parties agree that the City shall not be responsible to the District for any T property loss or damage done to the District's personal property occasioned by reason L n of any fire, storm or other casualty whatsoever beyond the control of the City. The 0 aD District shall insure its personal property located on the premises. LL 9.2 The District shall not be responsible to the City for any loss or damage to the buildings or premises that is not caused by the sole negligence of the District, The City shall insure the premises and buildings against such loss or damage. The District shall repair any damage to the buildings caused by its sole negligence 9.3 In the event of a casualty loss that renders the premises reasonably unsuitable for the use set forth herein, the City shall provide the District with another suitable location(s) for the District until such time as the premises have been repaired. The cost 25 Packet Pg. 29 4.1.a of repairs, and the costs of relocation between the premises and the substitute locations), shall be borne by the City. 10. Indemnification for Environmental Claims: Each party shall indemnify and hold the other party harmless from any and all claims, demands, judgments, orders, or damages resulting from the release of hazardous substances on the premises caused in whole or in part by the activity of the indemnifying party, its agents, employees, licensees or invitees. The term "hazardous substances" shall mean any substance heretofore of hereafter designated as hazardous under the Resource Conservation and RecoveryAct, 42 U.S.C.Sec. 6901 et sea.; the Federal Water Pollution Ccntroi Act, 33 U.S.C. Sec. 1257 et seg.; the Clean Air Act, 42 U.S.C. Sec. 2001 et_ _ seq.; the Comprehensive Environmentai Response Compensation and Liability Act of 1980, 42 U.S.C. Sec. 9501 et. Seq.; or the Hazardous Waste Cleanup -Model Toxic Control Act, RCW 70.105D all as amended and subject to all regulations promulgated thereunder. 11. Indemnification and Hold Harmless: Each party agrees to protect, save, defend, hold harmless and indemnify the other party, its officers, employees and agents from any and all demands, claims, judgments, or liability for loss or damage arising as a result of accidents, injuries, or other occurrences on the premises, occasioned by either the negligent or willful conduct of the indemnifying party, regardless of who the injured party may be. 12. Termination of Agreement. Upon termination of this Restated ILA or any extension 3 thereof, whether by expiration of the stated term or sooner termination thereon as provided in the Restated ILA, the District shall surrender to City the premises peaceably Q and quietly. E L 13, Default and Remedies. a a� L 13.1 Failure of the City to perform repairs or maintenance to the buildings or premises as described in 8 above within a reasonable period after notice by the District shall constitute a Material Breach under the terms of w this Restated ILA. For purposes of this Restated ILA, a reasonable period shall be r r construed to mean five (5) business days, for repairs and maintenance that could feasibly be performed in such time. 13.2 Notwithstanding anything to the contrary, if the nature of the repair constitutes an operational, safety, and/or security emergency which materially affects District use of the premises or building for their intended purpose, the City shall perform the repair as soon as possible regardless of the day or hour and no later than forty-eight (48) hours after receiving notification from the District. 13.3 If the City fails to timely perform the repair or maintenance under the conditions described above after notification, the District may have such repair or maintenance performed at City expense. The cost of the repair or maintenance shall be forwarded to the City, which shall pay the cost within thirty (30) days after notice. Notwithstanding anything to the contrary, the City shall not be in breach of any repair or maintenance 26 Packet Pg. 30 4.1.a obligation herein if the repair cannot be completed within the time set forth herein so long as the City is diligently pursuing completion of the repairs. 27 Packet Pg. 31 EXHIBIT C CONTRACT PAYMENT 4.1.a Station Costing Model Station Personnel (FTEs) FTE Battalion Chiefs FTE Captains FTE Firefighter/Paramedics FTE Firefighters Firefighter/Paramedics-12 Hour Firefighters-12 Hour 2017 5ta 16, 17, 20 All Cross Staffed\ALS Average Wage & Benefits per FTE Position 2.424 1 186,248 13.746 161,593 18.000 147,936 9,492 133,343 147,936 133,343 Total Positions 41.239 FTE Factor 4.582 Station Staffing 9,600 a ADD: Administrative Overhead 10% Maintenance & Operations 10% Apparatus Replacement 2017 TOTAL SUPPRESSION/EMS CONTRACT COST 2017 Esperance AV 565,469,115 Esperance Est. Property Tax Revenue ADD: Additional Staff Paid Separately by the Contracting Agency Fire Chief Assistant Chief Deputy Chief Department Manager Executive Assistant Manager Professional/5pecialist Admin Assistant Technicians Fire Marshal Deputy Fire Marshal jinspector] Count Total Labor Costs I per Position 451,465 2,221,260 2,662,854 1,265,692 270 127 127 062 23 (1,11 ?,ISO) 7,114,436 254,227 213,009 199,030 0.500 203,408 101,704 17— 1.2s0 169,958 212,448 TOTAL ADDITIONAL COSTS TOTAL FIRE/EMS SERVICES COST Cost of living increases based on CPI-W, not Comps 1 314,152 1 ..7 a 28 Packet Pg. 32 4.1.a EXHIBIT D APPARATUS REPLACEMENT 29 L 0 Q N� 76 a E L a L_ Cn G W T V �L L_ LL T 0 N r C d E s V fC r Q Packet Pg. 33 4.1.a EXHIBIT E Definitions Subject to Administrative Amendments Pursuant to Article 19.5 1. NEIGHBORING UNIT UTILIZATION FACTOR. Neighboring Unit Utilization Factor or NUUF is the method used by the parties to determine how much time Units associated with one jurisdiction are Assigned to calls in another jurisdiction. Because the District provides service across a number of different cities and unincorporated areas, and because those various jurisdictions make payments to the District for those services, Neighboring Unit Utilization Factor is relevant even where a District Unit is dispatched to a call that is still within an area served by the District but outside of the normal area served by that Unit. NUUF is determined by converting the following fraction to a decimal rounded to the nearest thousandths: l►Loll] M total seconds that non -Edmonds Units are Assigned to calls in Edmonds over the previous calendar year total seconds that Edmonds Units are Assigned to calls outside of Edmonds over the previous calendar year E Formula_ Explanation: In this fraction, the numerator shall equal the total number of seconds that non -Edmonds Units are assigned to calls in Edmonds (not including Esperance, unless a W Esperance is annexed) over the previous calendar year. The denominator shall equal the total number of seconds that Edmonds Units are assigned to calls outside of Edmonds (Esperance U) shall be considered "outside of Edmonds" for the purpose of this calculation unless Esperance w is annexed) over the previous calendar year. r Calculation: Neighboring Unit Utilization Factor shall be calculated separately for the City of Lynnwood (stations 14 and 15 combined) and any non. -Edmonds unit within the District, e.g., Station 19, for as long as Lynnwood and the District are not part of the same Regional Fire Authority. Determination of Whether NUUF is in Balance: Unlike the Unit Utilization Factor, the NUUF need only be calculated on an annual basis after the completion of each calendar year. NUUF shall be considered balanced if the NUUF falls somewhere between 0.900 and 1.1 00. For example; if Lynnwood's Units are assigned to calls in Edmonds that total 1,000,000 seconds during a calendar year, and Edmonds Units are assigned to calls in Lynnwood that total 1,095,000 seconds during a calendar year, the NUUF for that year would equal 0.913 and would be considered in balance. If, on the other hand, the numerator were to remain the same; but the 30 Packet Pg. 34 4.1.a Edmonds Units are assigned to calls in Lynnwood that total 880,000 seconds, the NUUF for that year would equal 1.136 and would be considered out of balance. Special Calculation for 2017: Since this Restated ILA takes effect after January 1, 2017, the 2017 NUUF shall be calculated proportionally for that portion of 2017 following the Effective Date. 2. TRANSPORT BALANCE FACTOR. Transport Balance Factor (TBF) is the method used by the parties to determine how frequently Units associated with one jurisdiction transport patients resulting from calls in another jurisdiction. Because the District provides service across a number of different cities and unincorporated areas, and because Edmonds is entitled to receive transport fee revenue for all District transports resulting from calls in Edmonds regardless of whether the transport is performed by an Edmonds Unit or a non -Edmonds Unit, Transport Balance Factor is relevant to whether transport fees are being distributed in an equitable manner. TBF is determined by converting the following fraction to a decimal rounded to the nearest thousandths: TBF = number of transports that non -Edmonds Units provide from calls in Edmonds over 6 months number of transports that Edmonds Units provide from calls outside of Edmonds over 6 months Formula Explanation: In this fraction, the numerator shall equal the total number of transports that non -Edmonds Units provide from calls in Edmonds (not including Esperance, unless Esperance is annexed) over the previous six-month period. When an Edmonds Unit and a non -Edmonds Unit both respond to a call in Edmonds and the non - Edmonds Unit transports the patient, that call may not be counted in the numerator, even if the Edmonds Unit responded with a non -transport vehicle. The denominator shall equal the total number of transports that Edmonds Units provide from calls outside of Edmonds (Esperance shall be considered "outside of Edmonds' for the purpose of this calculation unless Esperance is annexed) over the previous six-month period. Determination of Whether TBF is in Balance: TBF shall be considered "balanced" if the TBF €ails somewhere between 0.900 and 1.100. While TBF is intended to be analyzed by looking back over the previous six months, during 2017, a special quarterly TBF shall be calculated that looks at TBF on a quarterly basis and adjusts the calculation method accordingly. The quarterly analysis shall be performed beginning with the second quarter 31 Packet Pg. 35 4.1.a of 2017. The quarterly TBF is intended to give the District the ability to analyze the effect of minor dispatch adjustments before TBF could result in a Threshold Notice being issued. 3. UNIT UTILIZATION FACTOR UUF = Unit Utilization Factor or UUF is the method used by the parties to determine how busy a particular Unit is. Unit Utilization Factor is determined by converting the following fraction to a decimal rounded to the nearest thousandths: number of seconds a Unit is Assigned to all calls over the previous twelve-month period 31,536,000 Formula Explanation: In this fraction, the numerator shall equal the total number of o seconds a Unit is Assigned to all calls over the previous twelve-month period. The Q- a� denominator shall always be 31,536,000 (the number of seconds in a twelve-month period). Because this contract initially contemplates exactly one Unit at each station, with each station having multiple apparatus types, the total number of seconds a Unit is a Assigned to all calls shall be the total for all apparatus types used by that Unit. The activity of the Battalion Chief and Medical Services Officer shall not be counted in the E numerator for any unit. For example, if, over the previous twelve-month period, Engine a 20 was Assigned to calls totaling 72,089 seconds, and Ladder 20 was Assigned to calls ;v totaling 229,320 seconds, and Medic 20 was Assigned to calls totaling 4,008,640 seconds, then the calculation for UUF would be made as follows: Cn w 4,310,049 UUF = = 0.1366 (rounded to 0.137) 31,536,000 Frequency of Calculation: Unit Utilization Factor shall be calculated as soon as possible after the end of each quarter, looking back over the previous twelve-month period. While UUF is intended to be analyzed by looking back over the previous twelve months, during the each of the last three quarters of 2017, a special UUF shall be calculated that looks at UUF on a quarterly basis and adjusts the calculation method accordingly. The quarterly analysis during 2017 is intended to keep data from the service delivery model prior to the Effective Date from contaminating the data applicable to the Restated ILA. 32 Packet Pg. 36 Photos of people without masks and no social distancing were taken prior to the implementation of pandemic safety requirements. r Q Packet Pg. 37 mw South Count Fire y/ STATION 12 Service Area >�, STATION 11 weir / � STATION 13 57ATION 23lid lrtl ake tiaknq �� • STATION 10 �. ! r—T xn qo rl�i yIyyYI "•� i 1•�� ` II li it STATIpN 21 � • STATION 15 9� Y • 1y'��pJ u n i�l i}I 1rj . STATIONI'■ WA STATION 18 STATION 17 _�--I af_� sTA710N 22 x Ali STATIONIS -II I • MARINE16 , , 1 , �'"• " il\ CountySouth Regional Authority boundaries 1 STATION 20 x•ew STATION 19 SI COUNTY Servoing Our Cmitmizens FIRE FM5 Fires • Medical emergencies Motor vehicle collisions • Hazardous materials incidents • Rescues • Marine response • Other hazards and emergency situations Packet Pg. 39 Emergency Medical Services • Our most requested service: 86% of incidents in Edmonds are dispatched as EMS incidents • All firefighters are emergency medical technicians or paramedics • Our cardiac arrest save rate across the RFA is greater than 50%, well above the state and national average Packet Pg. 40 Community Paramedics • Non -emergency service to help reduce 911 calls and hospital use • Serves older adults, mental health patients, disabled people, homeless and veterans • Breaks down barriers and creates access to care A Community Paramedic makes a porch visit to check on a client. By the numbers in Edmonds: 11 months of data 12 Months of data (average) • Enrollments:151 • Enrollments:164 • Visits:94 Visits:102 • Phone:612 Phone:667 • Contacts (email, text, fax): 125 Contacts (email, text, fax): 136 For Edmonds patients enrolled in the program in 2020: • 39% reduction in 911 calls • 43% reduction in emergency department visits rz Packet Pg. 41 Q N O N O 7 N IL O IL U_ U E O 0 N CO N 0 aL W a O E w 4- 0 U c as U r r Q Regional Training Benefits of regional training • Sharing instructors and expertise • Reducing duplicated efforts • Breaking down borders with neighboring fire agencies will allow us to work together more effectively on mutual aid incidents Sno. County Fire Training Consortium South County Fire, Everett Fire, Marysville Fire, Snohomish Regional Fire & Rescue and Snohomish Fire District 4 Snohomish County Fire Training Academy • Academy 2020-1: 23 recruits • 10 from South County Fire • 11 from Everett Fire • 2 from Paine Field Airport Fire • Academy 2020-2: 36 recruits • 17 from South County Fire • 2 from Arlington Fire • 4 from Everett Fire • 5 from Marysville Fire • 3 from North County RFA • 5 from Snohomish Regional Fire Packet Pg. 42 Snohomish County Fire Training Academy Class 2021-1: 39 recruits at two locations, including 14 from South County Fire South County Fire Facility: Arlington, Arlington Heights, Camano, Marysville, North County, Tulalip Bay and South County Fire Snohomish (Fire District 4) Facility: Everett, Fire District 4 and Snohomish Regional Fire & Rescue Packet Pg. 43 Edmonds Fire Prevention Development Review & Construction Inspections 2020: • 216 business license inspections • 800+ maintenance/follow up inspections Due to the pandemic, crew inspections ended in January, but the division did COVID-19 compliance inspections for the City, per state mandates • 415 construction inspections • 138 compliance inspections. These include public reports of non-compliance • 4 special event inspections • 56 COVID-19 related business inspections • 804 plan review hours • 85% of single-family homes constructed had sprinkler systems installed Major projects: • Edmonds Post Office Phase II (Finished in March 2020) • Edmonds Senior Center • Main Street Commons • Anthology Senior Living • Graphite Arts Studio • Graphite Apartments • Westgate Village (Finished in June 2020) • Westgate Apartments (Finished in June 2020) • Kisan Townhomes (18 units) • Magic Toyota (Finished in January 2020) • Doug's Mazda Service Center (Finished in September 2020) • Doug's Mazda (Finished in July 2020) • GRE Apartments (192 units) • 234th Apartments (240 units) • Community Health Expansion 10 Packet Pg. 44 Major Incidents • Pandemic, South County Fire, Patient Zero, January 20, 2020 • Fire Residential, 8109 205th St SW, February 06, 2020 • Fire Commercial, 9627 Firdale Avenue, March 13, 2020 • Fire Residential, 22414 72 PI W, June 18, 2020 • Rescue/Recovery, Lake Ballinger, July 19, 2020 • Fire Residential, 9315 220 St SW, July 20, 2020 • Fire Residential, 8721 191 PI SW, August. 14, 2020 • Water Rescue, 336 Admiral Way, September 7, 2020 (3 rescued) • Water Rescue, 498 Admiral Way, September 23, 2020, (1 rescued) • Fire Residential, 8104 220th St SW, September 24, 2020 • Med-X (Shooting), 22618 Hwy 99, September 29, 2020 (3 transported) • Fire Commercial, 24001 Highway 99, November 02, 2020 • Fire Commercial, 9601 Firdale Avenue, December 23, 2020 10 Packet Pg. 45 Virtual Outreach & Education Community outreach and education continues during the pandemic with online and virtual offerings. 154 residents of Edmonds participated in online classes in 2020. Classes • ACT First Aid & CPR • Disaster Preparedness • Child Car Seat Safety • Virtual Car Seat Checks • Home Fire Safety • Introduction to Zoom • Aging in Place • Child Safety & CPR For kids and families • Online Kids Fire Camp • Online Kids Fire Academy • Virtual Classroom Visits Videos and virtual events • EMS Open House • Edmonds Neighborhood Night • 9/11 Memorial Ceremony • Falls Prevention Education • Fire Prevention Week: Serve Up Fire Safety in the Kitchen 10 Packet Pg. 46 Community Risk Reduction o. AW • One of 25 departments in the nation selected to participate in a grant - funded pilot project on assessing community risks • Data -driven process • Identify, prioritize and plan to reduce risks specific to the communities we serve Packet Pg. 47 COVID=19 Pandemic Emergency response New precautions on 911 medical calls • South County Fire guidelines for PPE use and operations to protect firefighters and the public are being used as a model internationally. Coordinated regional response • Fire Operations Center: Established with other county fire agencies to provide unified tracking, planning and response to the outbreak to better serve all our communities. • Snohomish County Emergency Coordination Center: South County Fire has been involved in the coordinating efforts countywide including securing PPE supplies for first responders and other long-range planning. PARAMEDIC UNIT I NTY •. i i [E 12 Packet Pg. 48 COVID=19 Pandemic Community Outreach Community Paramedics and Community Outreach staff are working closely with our community partners to serve many of the city's most vulnerable residents during the pandemic We're seeing more patients with more complex needs requiring more staff time. Safely connecting: Porch visits, telehealth and weekly check -in calls. Senior living support: Working closely with senior living communities. This includes ongoing communication for EMS related issues, helping with access to PPE and distribution of cloth masks. Community Resource Guide: South County Resource Guide, created early in the pandemic and updated regularly on our website, helps those in need navigate community resources such as access to food, medical care, prescriptions and mental health assistance. Community partnerships: Edmonds Senior Center, Verdant Health, Homage and others. a Packet Pg. 49 COVID=19 Pandemic Vaccinations South County Fire is joining other county fire agencies in taking a lead role in the massive effort to vaccinate our communities against COVID-19. All 23 county fire agencies are collaborating as part of the Snohomish County Vaccine Taskforce to manage several drive -through and mobile vaccination sites. All taskforce vaccine clinics are run under the guidance of the Snohomish Health District and Snohomish County Department of Emergency Management. • Drive -through vaccination sites currently managed by Snohomish County fire agencies include the Evergreen State Fairgrounds in Monroe and the Arlington Municipal Airport. • Mobile vaccination units are currently visiting adult family homes and high -risk in Edmonds and other communities throughout Snohomish County. In Edmonds, South County Fire teams have vaccinated 132 residents and staff at 23 adult family homes as of Feb. 15 th. Packet P9. 50 EMERGENCY RESPONSES 2020 by the numbers and contract -required metrics 15 Packet Pg. 51 L O N Co N r L 0 Q Q U) 0 W 4- 0 U r c m E t r r Q How many calls?. Total incidents in the City of Edmonds in 2020: 4,977 2015 2016 2017 2018 2019 2020 Source: Snohomish County 911 data 16 Packet Pg. 52 What type of calls?. 86% of calls are dispatched as emergency medical aid Source: Snohomish County 911 data 17 Packet Pg. 53 Desna is As lw MOO -..-`�(�'' � �6 a+,� •'� �16 Lam. Response tmimes _ N O N O 7 N Response time on 90 percent of calls IL L- in this category W O IL LL U U) Percentage of calls within 8 minutes or less 2018 2019 2020 Source: Snohomish County 911 data E O L N r L O Q NN� I.L Q O E W 2018 2019 2020 ° r s r *COVID-19 has had an impact on response time r a 19 Packet Pg. 55 Turnout time • Measures the time from when 911 call is dispatched to the time the apparatus leaves the station • The reporting standard in the contract is different from the city's adopted standard in the 1756 compliance report: 2:15 (contract) vs. 2:45 (compliance report) • South County Fire meets and exceeds the city adopted standard of 2:45 (93.02%) Turnout time percentage at 2:15 2018 2019 2020 Source: Snohomish County 911 data 90 percent turnout time 2018 2019 2020 20 Packet Pg. 56 Neighboring Unit Utilization Factor What it evaluates: Response of units across jurisdictional boundaries. What the numbers mean: • 100% = an equal balance of cross -jurisdictional response • Contract considers 90%-110% to be within balance range • Over 100% = units from neighboring jurisdictions are responding into Edmonds more than Edmonds units are responding outside the city Why does this matter? ■ We have a regional emergency delivery system ■ This evaluates if level of service decisions in one jurisdiction negatively impact a neighboring jurisdiction 21 Packet Pg. 57 Neighboring Unit Utilization Factor 2018 2019 2020 ■ Mountlake Terrace ■ Lynnwood RFA Neighboring fire units respond into Edmonds more than Edmonds units respond into neighboring jurisdictions. • Mountlake Terrace units: 57% more into Edmonds • Lynnwood units: 152% more into Edmonds • RFA units: 97% more into Edmonds Source: Snohomish County 911 data 22` Packet Pg. 58 Unit Hour Utilization Factor What it evaluates: Percentage of time a fire unit is on a call What the numbers mean: The higher the number, the busier the unit is • Unit Hour Utilization Factor is up for Edmonds stations, but within compliance with contract standards • This number is up at all Edmonds fire stations • 20% is the trigger to start looking at deployment options and additional 23 Packet Pg. 59 Unit Hour Utilization Factor ■ Station 16 = Station 17 Station 20 2018 2019 2020 Source: Snohomish County 911 data 24 Packet Pg. 60 Transport Balancing Factor JAN-JUN JUL-DEC 2020 Looks at the balance between: EDMONDS y OUTSIDE CITY The number of times Edmonds -based units are doing transports outside the city OUTSIDE CITY y EDMONDS The number of times South County Fire units based outside the city are doing transports in Edmonds A factor of 1.0 means = in balance In 2020, the factor was over 1.0: OUTSIDE CITY units transporting in EDMONDS > MORE THAN EDMONDS units transporting OUTSIDE CITY Source: Snohomish County 911 data 95 Packet Pg. 61 Q N O N O N C �O 0 IL U_ U E 0 L 0 N Co N r 0 a a� o: 0 a 0 E w 4- 0 r U a� E r r Other required metrics Transport fees billed and collected in Edmonds and Esperance $2,500,000 $2,000,000 — $1,500,000 $1,000,000 $500,000 $- Edmonds Billed Edmonds Esperance Esperance collected Billed collected 02018 $2,374,490 $1,013,928 $135,776 $53,080 ■2019 $2,310,729 $973,880 $118,595 $48,838 02020 $2,164,260 $896,643 $85,807 $34,927 Shoreline into Edmonds (measured in incident responses) 140 120 100 80 60 40 20 0 -f w gn15, 9n1q 56 ')020 Edmonds unit into Woodway (measured in seconds) 6000 5000 4000 3000 2000 1000 0 2018 2019 2020 26 Packet Pg. 62 Standards of Cover compliance Standard 2018 2019 ■ 2020 r 4 2:34 Turnout time in Turnout time in First arriving engine Full first -alarm Full first -alarm BLS response ALS response Standards of Cover contract company to a fire assignment at assignment at residential fire commercial fire Source: Snohomish County 911 data 27 Packet Pg. 63 W4.H::] Questions? m. . . . . . . . . . . . . . . . . . . . . . N Q O C 0 E 4- 0 Packet Pg. 64 4.1.c SOUTH COUNTY FIRE ANNUAL COMPLIANCE REPORT CITY OF EDMONDS 2020 BACKGROUND On November 28, 2006, the City of Edmonds City Council adopted Resolution No. 1133, adopting the performance, policy, standards, and objectives outlined in the Washington State Legislature Substitute House Bill 1756, as the Edmonds Fire Department's emer- gency resource deployment and response time objectives. On November 2, 2009, the City of Edmonds City Council approved an Interlocal Agree- ment with Snohomish County Fire District 1 (SCFD1) transferring Fire and Emergency Medical Services responsibilities to SCFD 1. NOTE: As of October 1, 2017, Snohomish Countv Fire District 1 became South Countv Fire (RFA) and is referred to as South County Fire in this compliance report. Section 2.5 of the Interlocal Agreement requires South County Fire to report to the City performance standards as identified in RCW 35.103. The following constitutes this reporting requirement: 2020 COMPLIANCE REPORT CONTENTS As required by SHB 1756, the 2020 Compliance Report includes four Sections: • Section 1: Edmonds Municipal Code Chapter 2.12 Fire Department. • Section 2: South County Fire Policy Statements. • Section 3: Comparison of 2019 response times to each adopted response stand- ard. • Section 4: An explanation of why Council -adopted standards were not met, the predictable consequences of failing to meet adopted standards, and steps necessary to correct deficiencies in order to achieve compli- ance. SECTION1.........................................................................................2 SECTION2.........................................................................................3 SECTION3.........................................................................................4 SECTION4.........................................................................................8 Packet Pg. 65 4.1.c SECTION 1 EDMONDS MUNICIPAL CODE Chapter 2.12 FIRE DEPARTMENT Sections: 2.12.010 Fire service. 2.12.020 Pre-existing rights and obligations not impaired. 2.12.010 Fire Service. Fire service is provided to residents of the City of Edmonds by and through a contract with South County Fire. Whenever any reference is made in the provisions of the Edmonds City Code (ECC) or Edmonds Community Development Code to "fire chief," "fire marshal," "fire department," or any other reference to a firefighter or fire services, such term shall include, for the provision of admin- istrative or other day-to-day fire services, to reference the fire chief, fire marshal and firefighting services performed for the City by contract by South County Fire. A. The officials of South County Fire, when performing services by contract to the citizens of the City of Edmonds and to the city in its corporate capacity, shall exercise any and all rights, duties, obligations and responsibilities in accordance with the provisions of this code to the same extent and in the same manner as if performed by an employee of the City. B. Employees of South County Fire shall not be entitled to any wage or benefit provision of this code, including but not limited to Chapters 2.06 and 2.35 ECC. The Edmonds civil ser- vice system shall remain in effect, but no employee of South County Fire shall have re- course to the Civil Service Commission following the termination date of fire department employees by the City. [Ord. 3762 § 2, 2009]. 2.12.020 Pre -Existing Rights and Obligations Not Impaired. The City Council's determination to contract or not contract for fire services with South County Fire and the provisions of this chapter shall not impair any existing vested right or vested obliga- tion created under the provisions of state law or under Chapter 2.50 ECC, Firemen's Relief and Pension System, Chapter 2.60 ECC, Reserve Fire Fighters' Relief and Pensions Act, Chapter 2.70 ECC, Retirement System, and Chapter 10.30 ECC, Disability Board, as well as the City's MEBT plan. The rights of any person under such system vested prior to the transfer of fire service responsibility by contract shall remain in full force and effect and are not impaired by either such or the adoption of this chapter. [Ord. 3762 § 2, 2009]. 2 Packet Pg. 66 4.1.c SECTION 2 POLICY STATEMENTS The Fire Department maintains written policy statements that establish the following: 1. The existence of the Fire Department is verified by Municipal Code 2.12. X meets requirement does not meet 2. Services that the Fire Department is required to provide are addressed in the Inter - local Agreement for Fire and Emergency Medical Services. X meets requirement does not meet 3. The basic organizational structure of the Fire Department is as depicted in the SCF Organizational Chart approved by the Fire Chief. X meets requirement does not meet 4. The number of Fire Department employees on duty daily in 2019, at the Edmonds stations, is 9 personnel as outlined in the Interlocal Agreement for Fire and Emer- gency Services, and as adopted by South County Fire Board of Fire Commissioners as part of the 2019 SCF Budget. X meets requirement does not meet 5. The functions Fire Department employees are expected to perform are listed in the Interlocal Agreement for Fire and Emergency Medical Services, and in the 2020 South County Fire Budget. X meets requirement does not meet Packet Pg. 67 4.1.c SECTION 3 STANDARDS of RESPONSE COMPARISON (STANDARD OF COVER) To measure the ability to arrive and begin mitigation operations before the critical events of "brain death" or "flashover" occur, the Fire Department is required to establish re- sponse -time objectives and compare the actual department results on an annual basis against the established objectives. The comparison began in 2007 with a comparison of the established response objectives against actual 2006 response times for the levels of response. This year, actual 2020 response time data is compared against the originally established, Council -adopted 2006 standard. The following section provides the compar- ison: Turnout time for all emergency incidents: Turnout Time Standard: The Fire Department has adopted a turn out time standard of 2:45, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did meet the turn out time objective 90 percent of the time; 90 percent of the Fire Department incidents experienced a turn out time of 2:34 minutes/seconds. 2A. Response time of the first -arriving Engine Company to a fire suppression Inrident- Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:30 for the arrival of the first engine company at a fire sup- pression incident, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did not meet the response time objective 90 percent of the time; 90 percent of fire sup- pression incidents had the first engine arrive at the scene within 6:50 minutes/seconds of response time. 2B. Response time for the deployment of full first -alarm assignment to a residential fire suppression incident: Response Time Standard: The Fire Department has adopted a response/travel time standard of 7:45 for the arrival of the full complement of a first alarm re- sponse to a residential fire suppression incident, which the department should meet 90 percent of the time. The Fire Department has adopted a first alarm re- sponse of 15 firefighters. Actual Department Comparison for the Year 2020: The Fire Department did not meet the full deployment response time objective 90 percent of the time; 100 percent of fire suppression incidents had the full deployment of first alarm re- sponding personnel and equipment arrive at the scene within 8:39 minutes/seconds of response time. There were 4 incidents in 2020 (5:00, 6:49, 7:25, and 8:39). Packet Pg. 68 4.1.c 2C. Response time for the deployment of full first -alarm assignment to a commer- cial fire suppression incident: Response Time Standard: The Fire Department has adopted a response/travel time standard of 9:00 for the arrival of the full complement of a first alarm re- sponse to a commercial fire suppression incident, which the department should meet 90 percent of the time. The Fire Department has adopted a first alarm re- sponse of 18 firefighters. Actual Department Comparison for the Year 2020: The Fire Department did not meet the full deployment response time objective 90 percent of the time; 100 percent of fire suppression incidents had the full deployment of first alarm re- sponding personnel and equipment arrive at the scene within 12:00 minutes/seconds of response time. There were 3 incidents in 2020 (8:07, 9:44, and 12:00). 3. Response time of the first -arriving unit with a first responder (BLS) or higher - level capability to an emergency medical incident: Response Time Standard: The Fire Department has adopted a response/travel time standard of 5:15 for the arrival of the first emergency medical unit with ap- propriately trained personnel on board (BLS) to an emergency medical inci- dent, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did not meet the response time objective 90 percent of the time; 90 percent of emer- gency medical incidents had the first -arriving first responder (BLS) arrive at the scene within 6:31 minutes/seconds of response time. 4. Response time for the arrival of an advanced life support (two Paramedics) unit to an emergency medical incident: Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:45 for the arrival of an Advanced Life Support unit with ap- propriately trained personnel (two Paramedics) on board to an ALS emergency medical incident, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did meet the response time objective 90 percent of the time; 90 percent of emer- gency medical incidents had the Advanced Life Support (two Paramedics) unit arrive at the scene within 6:13 minutes/seconds of response time. 5A1. Response time of the first -arriving apparatus with appropriately trained and equipped Hazardous Materials Operations level personnel onboard to a haz- ardous materials incident: Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:30 for the arrival of the first unit with appropriately trained and equipped Hazardous Materials Operations level personnel on board to a Packet Pg. 69 4.1.c hazardous materials incident, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did not meet the response time objective 90 percent of the time. 100 percent of haz- ardous materials incidents had trained and equipped Hazardous Materials Op- erations level personnel arrive at the scene within 11:01 minutes/seconds of response time. There were 4 incidents in 2020 (2:47, 4:08, 6:20, and 11:01). 5A2. Response time of the first -arriving apparatus with appropriately trained and equipped Hazardous Materials Technician level personnel onboard to a haz- ardous materials incident: Response Time Standard: The Fire Department has adopted a response/travel time standard of 12:00 for the arrival of the first unit with appropriately trained and equipped Hazardous Materials Technician level personnel onboard to a hazardous materials incident, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did meet the response time objective 90 percent of the time; 90 percent of hazard- ous materials incidents had trained and equipped Hazardous Materials Techni- cian level personnel arrive at the scene within X:XX minutes/seconds of re- sponse time. There were zero incidents in 2020. 5B1. Response time of the first -arriving apparatus with appropriately trained and equipped Technical Rescue Operations level personnel on board to a technical rescue incident: Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:30 for the arrival of the first unit with appropriately trained and equipped Technical Rescue Operations level personnel on board to a technical rescue incident, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did not meet the response time objective 90 percent of the time; 90 percent of tech- nical rescue incidents had trained and equipped Technical Rescue Operations level personnel arrive at the scene within 7:13 minutes/seconds of response time. 5B2. Response time of the first -arriving apparatus with appropriately trained and equipped Technical Rescue Technician level personnel on board to a technical rescue incident: Response Time Standard: The Fire Department has adopted a response/travel time standard of 12:00 minutes for the arrival of the first unit with appropriately trained and equipped Technical Rescue Technician level personnel on board to I Packet Pg. 70 4.1.c a technical rescue incident, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did not meet the response time objective 90 percent of the time; 100 percent of tech- nical rescue incidents had trained and equipped Technical Rescue Operations level personnel arrive at the scene within 15:45 minutes/seconds of response time. There were four incidents in 2020. (14:09, 14:54, 13:37, and 15:45) 6. Response time of the first -arriving apparatus with appropriately trained and equipped Marine Rescue and Firefighting personnel on board to a marine inci- dent: Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:30 for the arrival of the first unit with appropriately trained and equipped Marine Rescue and Firefighting personnel on board to a marine incident, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did not meet the response time objective 90 percent of the time; 100 percent of marine incidents had trained and equipped firefighting personnel arrived at the scene within 10:24 minutes/seconds of response time. There were four incidents in 2020. (00:40, 06:42, 05:07, and 10:24) 7 Packet Pg. 71 4.1.c SECTION 4 COUNCIL -ADOPTED STANDARDS NOT MET SHB 1756 requires an explanation when Council -adopted standards are not met, the predictable consequences of failing to meet the adopted standards, and the steps nec- essary to correct deficiencies in order to achieve compliance. PERFORMANCE STANDARDS NOT MET The Council -Adopted 2006 performance standards that were not met in 2020 are: 2A. Response time of the first -arriving Engine Company to a fire suppression Incident: Established: 6:30 Actual: 6:50 2B. Response time for the deployment of full first -alarm assignment to a residential fire suppression incident Established: 7:45 Actual: 8:39 2C. Response time for the deployment of full first -alarm assignment to a commer- cial fire suppression incident: Established: 9:00 Actual: 12:00 3. Response time of the first -arriving unit with a first responder (BLS) or higher - level capability to an emergency medical incident: Established: 5:15 Actual: 6:31 5A1. Response time of the first -arriving apparatus with appropriately trained and equipped Hazardous Materials Operations level personnel onboard to a haz- ardous materials incident: Established: 6:30 Actual: 11:01 5131. Response time of the first-arrivina aDparatus with aDDroDriately trained and equipped Technical Rescue Operations level personnel on board to a technical rescue incident: Established: 6:30 Actual: 7:31 8 Packet Pg. 72 4.1.c 5B2. Response time of the first-arrivina aaoaratus with aoarooriately trained and equipped Technical Rescue Technician level personnel on board to a technical rescue incident Established: 12:00 Actual: 15:45 U a� c,> N a� C to d L_ O U t O O a m C C Q C O E LU L O N� V Q E O U 0 N O N r C 0 E t V R Q Packet Pg. 73 7.1 City Council Agenda Item Meeting Date: 02/23/2021 Approval of Council Meeting Minutes of February 16, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 02-16-2021 Draft Council Meeting Minutes Packet Pg. 74 7.1.a EDMONDS CITY COUNCIL VIRTUAL ONLINE MEETING DRAFT MINUTES February 16, 2021 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Susan Paine, Council President Adrienne Fraley-Monillas, Councilmember Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Laura Johnson, Councilmember ALSO PRESENT Brook Roberts, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Phil Williams, Public Works Director Shane Hope, Development Services Director Kernen Lien, Environmental Programs Mgr. Rob English, City Engineer Bertrand Hauss, Transportation Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Dave Rohde, GIS Analyst The Edmonds City Council virtual online meeting was called to order at 7:00 p.m. by Mayor Nelson. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Fraley-Monillas read the City Council Land Acknowledgement Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely. 5. PRESENTATIONS 1. RESOLUTION CELEBRATING BLACK HISTORY MONTH Council President Paine read a resolution of the City Council celebrating Black History Month, proclaiming the month of February 2021 as Black History Month and recognizing diversity as an abiding strength to the Edmonds community. 2. RESOLUTION HONORING THE LIFE OF DICK VAN HOLLEBEKE Edmonds City Council Draft Minutes February 16, 2021 Page 1 Packet Pg. 75 7.1.a Council President Paine recognized numerous people in the virtual audience to honor the life of Dick Van Hollebeke. She recognized some his achievements: former City Councilmember, a proud member of the community who will be missed always, served two terms as a trustee for Edmonds Community College (he thought they should have kept "community" in their name) and ten years on the ECC Foundation, creating the Center for Families which included a preschool, fundraising for the new library and Lynnwood Hall, a show called "Triton Talks" where he interviewed and reported on national and local people and events, created the first role for a student representative on the trustee board, and never missed any student events at the college. He was also a member of the P6tanque Club and while there, the membership grew from 5 to 95 and tournament play raised funds for the Edmonds Food Bank. Dick served as a board member for the Edmonds Food Bank as well as an active member of the Chamber of Commerce focusing on economic development. He was a member of the Holy Rosary Church where he coordinated hundreds of volunteers for landscaping and served on the parish council. Dick had an artistic side and sang for the Choir of the Sound, the Sno-King Chorale and once sang for the Civic Light Opera. He swam daily at either Yost or the Lynnwood Pool and he loved serving on the Edmond City Council. Council President Paine read a resolution honoring the life of Dick Van Hollebeke and describing his service to the public and his community for decades and recognizing him as a distinguished Edmonds citizen whose contributions will be missed. Mark Van Hollebeke, one of Dick's six children, expressed his gratitude to the Council President, Mayor and Councilmembers for this recognition and for the resolution. It means a tremendous amount to their family and would have meant a great deal to his dad who loved Edmonds with his whole heart and treated the community as his family. They miss him but know he had a life well lived. They are extremely proud of him and are grateful for this resolution and the recognition. Monda Van Hollebeke, on behalf of her family, thanked Susan Paine, all the members of the City Council and Mayor Nelson for honoring her husband, Dick, with this resolution. He loved the Edmonds community. She learned from the hundreds of phone calls, letters, cards and emails since his January 2 death that she had been married all this time to a secret celebrity, a man admired and loved by many people in Edmonds. Edmonds was their home for 44 years and they both felt so lucky to have landed in this beautiful city, to have resided and worked in Edmonds for most of their married life. Dick's efforts to contribute grew out of gratitude and a sense of duty to give back, to do his share and to set an example for his children. She relayed a comment she received in a letter that summed up Dick's philosophy, the call to be involved is really the backbone of how we get along and learn to understand one another. Many recognized that in him, the basic civic impulse that causes us all to try. She was deeply honored on his behalf to accept this resolution from the Edmonds City Council. APPROVAL OF AGENDA COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO APPROVE THE AGENDA IN CONTENT AND ORDER. Councilmember Buckshnis requested Items 7.5, Preliminary December 2020 Quarterly Financial Report, and Item 7.8, Resolution of the Edmonds City Council Repealing Resolution 1306, be removed from the Consent Agenda and postponed to a future date. She explained the Preliminary December 2020 Quarterly Financial Report was presented to the Finance Committee and the committee unanimously recommended a presentation to Council on February 25. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO PLACE THE PRELIMINARY DECEMBER 2020 QUARTERLY FINANCIAL REPORT ON THE FEBRUARY 25 AGENDA. Edmonds City Council Draft Minutes February 16, 2021 Page 2 Packet Pg. 76 7.1.a Councilmember Buckshnis reiterated the recommendation for a presentation to Council was unanimously approved by the Finance Committee, however, Council President Paine decided not to follow that recommendation. Council President Paine raised a point of order, Councilmembers are to speak to the motion and not to the person. Mayor Nelson ruled point taken. Councilmember Buckshnis commented for some reason the item is not on the agenda for a presentation to the Council and public which she felt marginalized the committee and the public who believe in transparency. She requested a 15 minute presentation on February 25 as was agreed to at the Finance Committee. Councilmember Distelhorst pointed out February 25d' is a Thursday. Councilmember Buckshnis amended her request, to have the presentation made at the February 23rd meeting. Councilmember Fraley-Monillas commented the Quarterly Financial Report is in the minutes under Council Committee reports. Council President Paine agreed it was. Councilmember Fraley-Monillas assumed the rationale for scheduling it on the Consent Agenda was because it was already published in last week's agenda. Council President Paine agreed the report was already published and adequately discussed at the Finance Committee. Councilmember K. Johnson said what is at stake is the role of the committees. It is the role of the committee to decide where an item should be on the Council agenda, whether it is on the Consent Agenda, a presentation or discussion and the committee's decision should be honored. She recommended either following that practice or leave it up to the helter-skelter way of the previous administration. Councilmember Fraley-Monillas asked who makes the final decision regarding what is on City Council meeting agendas. City Attorney Jeff Taraday referenced Chapter 1.04 regarding committee functions, advising that that section of the code does not contemplate this exact scenario; it contemplates a scenario where committee members forward items onto the Consent Agenda and which requires unanimous consent of the committee members. The chapter is silent with respect to any other unanimous recommendation of the committee and does not address this exact scenario. For example, it does not address whether committees have the power to set an agenda item for a specific Council meeting. The Council President's has the authority to set the agenda for every meetings in the absence of City Council direction to the contrary. That agenda is only preliminary because once the Council meeting starts, the Council can amend the agenda which is what Councilmember Buckshnis' motion relates to. He summarized fundamentally the code is silent regarding whether committees have the power to set items for a particular date. Councilmember Fraley-Monillas asked if Council President Paine's decision was appropriate within her authority. Mr. Taraday agreed it was within her authority. Councilmember Fraley-Monillas commented it takes four votes to put it on another agenda in February or to leave it on Consent. Mr. Taraday said it only takes one vote to remove an item from Consent. The Council President placed this on Consent; any one Councilmember can take it off of Consent. Taking an item off Consent and moving it to another meeting would require four votes. Councilmember Fraley-Monillas observed it could be moved onto tonight's agenda for discussion. Mr. Taraday said any time a matter is pulled from the Consent Agenda, the default is it becomes a regular agenda item for that same meeting if the Council does not take other action. Councilmember Fraley-Monillas relayed her understanding that the minutes of the Finance Committee are in the agenda packet and there is a taped recording of the meeting. City Clerk Scott Passey said all committee meetings videos are posted to the website. Councilmember Fraley-Monillas observed the Edmonds City Council Draft Minutes February 16, 2021 Page 3 Packet Pg. 77 7.1.a public could go to the City's website and watch the committee video. Mr. Passey agreed. Councilmember Fraley-Monillas said she was comfortable with putting this item on tonight's agenda. Councilmember Buckshnis raised a point of order, the committee recommended a different date because the Administration was not ready to do a presentation tonight. Councilmember Fraley-Monillas said Councilmember Buckshnis asked to have it pulled off the Consent Agenda and if there was no other action, it would be placed on tonight's agenda whether staff was present to address it or not. Mr. Taraday agreed, when an item is pulled from the Consent Agenda, it is placed on the regular agenda. Councilmember Fraley-Monillas said she was comfortable with Council President Paine's decision to place the report on the Consent Agenda. The public can watch the meeting and/or read the minutes. She did not support having every committee meeting items discussed as agenda items because that just clogs up the agendas as occurred last year. Councilmember Olson offered two points, one about precedent and asked what has typically been done with the reports provided to the Finance Committee. In addition to precedent, she asked what kind of importance something is given on the regular agenda. She did not expect the average citizen to watch regular Council meetings let alone watch committee meetings. Reviewing the financials on a quarterly basis and prioritizing that during a meeting seem appropriate to her. Council President Paine relayed her understanding that this was not a debatable item and required simply an up or down vote. Mr. Taraday explained pulling an item from the Consent Agenda requires no vote, but a motion was made to move this item to another Council meeting which does requires a vote and is debatable. Councilmember Buckshnis said the reason the quarterly report was not placed on tonight's agenda was because the Council President indicated tonight's agenda was too full and she did not want to have the presentation on a night with a full agenda. A presentation of the financials is much different than vetting the financials. There have been presentations on the quarterly financials by the Administration during the pandemic except maybe during the time when financials were not essential business. She cited the importance of quarterly yearend financials, especially during a pandemic, and said there should be a presentation which the Finance Committee and the Finance Director agreed was appropriate. There is plenty of time on the February 23rd agenda for a 15 minute presentation and it is important for citizens interested in the financials to have a presentation. A presentation will illustrate that the Mayor and Administration did a great job last year managing the City's finances. She did not understand why a 15 minute presentation was not allowed on a future agenda when that had been done as long as she had been on Council. She summarized she was interested in transparency, expressing concern that this was being discussed when it should simply be done quarterly. Councilmember K. Johnson expressed support for the motion for two reasons, first it is a good idea for the full Council to receive summaries of this nature. The Council is planning to have a retreat to discuss financials which indicates how important the budget and finances are. Second, in all her years on committees, the Council President has honored the committee's recommendations and that tradition should prevail. Councilmember Fraley-Monillas agreed in the past quarterly reports have been presented to Council, but that was before everything was taped. When the public can view the tapes, it makes no difference whether it is done live on television versus watching the tape and minutes of the committee meeting are included in tonight's packet. She agreed with Council President Paine's decision, finding it make more sense to place the reports on Consent and allow people to look at the tapes if they are interested. In the past, committee meetings were not taped as they are now which is a good way for citizens to see Edmonds City Council Draft Minutes February 16, 2021 Page 4 Packet Pg. 78 7.1.a Councilmembers at work in committees. In addition, there are summary minutes of the committee meetings. She noted one Councilmember attends every committee meeting. She did not support the motion as she agreed with Council President Paine's decision to put the reports on the Consent Agenda. Councilmember Buckshnis said the packet does not contain the notes of the Finance Committee or any of the committees. She pointed out a PowerPoint presentation by staff that includes graphs and numbers is far different than members asking questions and discussing the report during the committee meeting. That was important and putting the reports on the Consent Agenda was a lack of transparency and she hoped the Council would support her motion. Councilmember Distelhorst said he did not see Finance Director Turley in tonight's meeting and it would be nice not to call him in. As this item has been removed from the Consent Agenda, it would require action tonight to move it to next week. He reviewed the quarterly report, which is very strong financially, and he had no problem with it being on Consent because he was able to review it and citizens were able to watch the committee meeting. This item has now been removed from the Consent Agenda and he suggested moving the meeting along due to the lengthy meeting. Councilmember Fraley-Monillas clarified the committee minutes are in tonight's packet. Mayor Nelson restated the motion: TO MOVE ITEM 7.5, THE PRELIMINARY DECEMBER 2020 QUARTERLY FINANCIAL REPORT, TO THE FEBRUARY 23P-D MEETING FOR PRESENTATION. UPON ROLL CALL, MOTION CARRIED (5-2), COUNCILMEMBERS K. JOHNSON, DISTELHORST, BUCKSHNIS, AND OLSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBERS FRALEY-MONILLAS AND L. JOHNSON VOTING NO. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO MOVE ITEM 7.8, RESOLUTION OF THE EDMONDS CITY COUNCIL REPEALING RESOLUTION 1306, TO MARCH 2ND. Councilmember Buckshnis said she would like to postpone this item to March 2nd for 15 minutes on the advice of the Council President because that seemed to be the best time for it and it was not time sensitive. This resolution is the code of conduct and the City Council did not provide direction to rescind the resolution. Councilmember Distelhorst said this described in the subcommittee's January 12th presentation, the third bullet point on the first slide, remove City Councilmembers from Resolution 1306, which is all this action does. It rescinds the resolution and readopts it without those works. Although he was also initially confused, it simply deletes "City Councilmembers" so there are not two separate codes of conduct that apply to the City Council. Passage of this resolution rescinds Resolution 1306 and adopts another resolution with the edit deleting "City Councilmembers." There are no other changes proposed to Resolution 1306. Councilmember K. Johnson said she did not recall that being in the first slides and did not recall the Council discussing it. The committee may have reached that conclusion in their meeting but that was not her understanding. This is a big enough change that it needs to be considered. When she discussed this previously with Mr. Taraday, he indicated the new code of conduct or ethics would supplement what was already in place. It was her understanding there would be no changes to Resolution 1306. Councilmember Fraley-Monillas asked Council President Paine's opinion, recalling a Councilmember said Council President Paine supported moving this to another date. She requested Mayor Nelson call on Edmonds City Council Draft Minutes February 16, 2021 Page 5 Packet Pg. 79 7.1.a Council President Paine next for her opinion. Mayor Nelson advised he would proceed in the order Councilmembers had requested to speak; Council President Paine would follow Councilmember Distelhorst. Councilmember Distelhorst referred to the third bullet in the subcommittee's presentation that states, "draft code of conduct would only replace Resolution No. 1306 for Councilmembers. Resolution 1306 would still apply to other parties" which is what the proposed resolution does. He checked and found that was properly recorded in the January 19'h minutes. Council President Paine relayed her preference to act on this tonight as there is no need to do anything further; she would have preferred it remain on the Consent Agenda because it is very perfunctory and does not need to be discussed outside the Consent Agenda. She preferred to address it at the end of tonight's agenda in New Business. Councilmember Buckshnis amended the motion to indicate Item 7.8 will be added to the agenda at the end of the meeting under New Business. Mr. Taraday clarified that is what happens automatically when a Councilmember pulls something from the Consent Agenda so at this point it is no longer a motion. Mayor Nelson advised 7.8, Resolution of the Edmonds City Council Repealing Resolution 1306, will be placed on the agenda as Item 9.2. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 6. AUDIENCE COMMENTS Mayor Nelson invited participants and described the procedures for audience comments. There were no audience comments. (Written comments submitted to PublicComment@Edmondswa.gov are attached.) 7. APPROVAL OF THE CONSENT AGENDA ITEMS COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO APPROVE THE CONSENT AGENDA, WITH THE EXCEPTION OF ITEMS 7.5 AND 7.8. Councilmember Distelhorst requested Item 7.4 be removed from the Consent Agenda as he will be abstaining from the vote on that item. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF FEBRUARY 9, 2021 2. APPROVAL OF CLAIM CHECKS 3. YOUTH COMMISSION ORDINANCE AMENDMENT 6. ILA WITH CITY OF LYNNWOOD FOR THE 76TH AVE OVERLAY PROJECT 7. AUTHORIZATION OF A PEDESTRIAN/UTILITY EASEMENT ALONG 80TH AVE W ADJACENT TO 18227 80TH AVE W Edmonds City Council Draft Minutes February 16, 2021 Page 6 Packet Pg. 80 ITEMS REMOVED FROM CONSENT 8. 4. PUBLIC HOSPITAL DISTRICT NO.2 GRANT ILA -LEAP COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE PUBLIC HOSPITAL DISTRICT NO. 2 GRANT ILA FOR LEAP. MOTION CARRIED 6-0-1, COUNCILMEMBER DISTELHORST ABSTAINING. 1. DRAFT TREE REGULATIONS AND SUBDIVISION CODE AMENDMENT Environmental Program Manager Kernen Lien reviewed: • Tree Regulations Update Goals o Improve tree retention with new development on private property o Implement low impact development principles o Establish a Tree Fund o Other updates ■ Definitions ■ Existing permitting process ■ Penalties Related UFMP Goals o Goal 1 —Maintain or enhance citywide canopy coverage A. Update tree regulations to reduce clearcutting or other development impacts on the urban forest and to consider changes to tree replacement requirements and penalties for code violations B. Adopt policy goal of no net loss to overall tree canopy and continue to enhance canopy in parks according to the PROS plan. These tree regulations in and of themselves will not meet the no net loss policy. C. Ensure protection of tree resources in environmentally critical areas F. Establish a tree bank or fund to which donations can be made for tree planting and other tree programs i. Use any penalty fees from tree cutting violations to fund tree programs o Goal 3 - Incentivize planting trees on private property A. Have a program of giving away trees and/or tree vouchers for use in Edmonds Draft Tree Regulations o New Chapter 23.10 ECDC ■ Exemptions, permit process, definitions, tree retention, tree protection, tree replacement, violations o New Section 20.75.XXX Conservation Subdivision Design Flexibility o New Chapter 3.95 ECC Tree Fund Additional Tree Topic Timeline Tree Retention on all properties Begin Q1/Q2 2021 Complete Q4 2021 — Q 12022 Street Tree Plan and Inventory Began Q1 2021 Inventory complete Q2 2021 Street Tree Plan Complete Q4 2021 Canopy Coverage Analysis With funding could begin Q2 Non -regulatory Incentives Tree Voucher Q3 or Q4 Financial Incentives 1 year to develop Education Ongoing Recognition Programs Heritage Tree — Begin Q2 Edmonds City Council Draft Minutes February 16, 2021 Page 7 Packet Pg. 81 7.1.a Certificate programs — 1 year to develop Watershed and Stormwater Planning New Municipal Stormwater Permit — 2022 Watershed Inventory — 2022 Stormwater Management Action Plan — 2023 Stormwater Comprehensive Plan 2022 Stream and Wildlife Corridors Critical Area Code Ongoing education efforts Mr. Lien explained one of the primary concerns expressed by the City Council and the Planning Board was expanding the scope of the tree regulations related to retention on all properties including developed single family properties. Work on those regulations could begin this quarter or the beginning of next quarter. Regulations typically take about six months to work their way through the process. There are examples available that can be considered; however, a new code requires review by the Planning Board and the City Council, a process that takes a minimum of six months. He anticipated regulations related to trees on all property would draw more attention and the public engagement may need to be more robust which is the reason the above schedule indicates completion in Q4 2021 or Q 12022. With regard to the Street Tree Plan and Street Tree Inventory, Mr. Lien said the tree inventory is scheduled to be completed spring/summer 2021 following leaf out. The Street Tree Plan process is underway and likely will be completed by the end of 2021. With regard to a canopy coverage analysis, Mr. Lien explained a canopy coverage analysis was done in the UFMP based on a 2015 aerial photo. A goal of the UFMP was to report on canopy coverage at least every ten years, so in 2025. Another canopy coverage analysis could begin in Q2 with funding. Whether it could be completed in 2021 would depend on when a flight could be done; lidar is a more accurate way to do a canopy coverage analysis or the analysis could be done based on a new aerial photo. A 2020 aerial photos will be available soon. The cost of a lidar analysis ranges from $18,000 to $25,000 depending on the amount of detail. With regard to non -regulatory incentives in the code, Mr. Lien did not anticipate the City would achieve no net loss of canopy coverage through regulations alone and there need to be incentives to maintain trees. One of the incentives mentioned in the UFMP is tree vouchers to plant trees. If the draft regulations are passed, staff could potentially have the tree voucher program up and running by Q3 or Q4 2021 depending on funding. Financial incentives mentioned in the UFMP include a property tax rebate for the applicable portion of the City's property taxes, stormwater utility fee reduction, or other similar financial incentives. Further research of financial incentives and what impact that could potentially have on the City's budget will be required. With regard to education, Mr. Lien referred to UFMP Goal 4 that references the education work being done by the Tree Board such as posting signs, tree plantings, brochures, etc. The new tree code will also require educating developers and property owners on the approach of the new code such as instead of clear -cutting sites, doing preapplication meetings and thinking about tree retention early in the development process. With regard to recognition programs, the UFMP mentions a Heritage Tree Program as well as certificate programs. The Heritage Tree Program requires a code update which could begin this year and will take about six months to complete. A Heritage Tree Program would recognize special trees in the City and the property owners who care for them. He envisioned it to be something like the Edmonds Register of Historic Places. He envisioned a certificate program would be similar to the Backyard Wildlife programs that recognize how people care for their property. It may be appropriate to combine certificate programs Edmonds City Council Draft Minutes February 16, 2021 Page 8 Packet Pg. 82 7.1.a with financial programs; for example, someone who has their property certified for X percent canopy coverage with native species, etc. would quality for a financial incentive. With regard to watershed and stormwater planning, Mr. Lien said watershed planning is part of Public Works' Stormwater division. The City is required to obtain a new Municipal Stormwater Permit by 2022 which has certain associated requirements. The new requirements include a Watershed Inventory in 2022 and a Stormwater Management Action Plan which is required by 2023. The City is also beginning a Stormwater Comprehensive Plan this year which should be completed by yearend. In conferring with Zach Richardson, the City's Stormwater Engineer, there is planning underway, particularly with the Perrinville Watershed, for more detailed studies. With regard to stream and wildlife corridors, Mr. Lien advised the Critical Area Code regulates activity within a stream corridor as well as regulations related to wildlife corridors, primarily tied to 30% native vegetation requires in the RS-12 and RS-20 zones. There are also ongoing education efforts. One of the primary points of contact of streamside property owners with the City is stormwater crews who frequently walk the stream corridors and interface with property owners by providing information regarding best management practices for activities along streambeds. There is also a website on the stormwater management page with information for streamside owners. He suggested partnering with organizations like Stream Keepers; the City has also been funding Students Saving Salmon who have done a lot of work on stream corridors and outreach to property owners. The City may also want to designate a portion of the tree vouchers for plantings within the stream corridors. Mr. Lien invited Council to identify additional tree topics. Councilmember Olson said she was surprised to see this was the complete list of additional tree topics. She recalled the Planning Board recommended looking at intent and purpose regarding viewsheds and possible hedge issues related to views, finding a balance and understanding that trees have impacts on views. She asked why that topic was not on the list in spite of the unanimous Planning Board vote and the fact that it has been asked for during Council meetings. Development Services Director Shane Hope said it was absolutely assumed that would be part of the discussion on the tree code amendment affecting all properties; issues that have been raised such as views, types of trees, other plantings, etc. related to regulations on private property would be included in the topic, "Tree Retention on All Properties." Councilmember Olson said she would like to see that included in writing, recognizing it would be captured in the minutes. She said trees and views have been an expressed interest and a concern expressed by citizens. Ms. Hope said that can be noted in the table. Councilmember Buckshnis referred to the table above (and contained on packet page 422). With regard to Councilmember Olson's comment, districting or views versus non -views was a consistent theme raised during the UFMP. She recognized many people get upset about tree regulations on private property. She recalled in a previous version, the Davies Group's proposal illustrate a number of trees in the bowl area, an illustration that was removed as that was not the intent. She agreed with Councilmember Olson about the need to differentiate so people understand that there are a lot of viewsheds in different areas throughout the City. People are concerned about impacts to their private property and not having their view impacted. She recommended including districting and/or view versus non -view to address people's fears. Councilmember Buckshnis said the intent is a comprehensive tree code for the watersheds, but it appears from the presentation that the comprehensive tree code will not be complete this year as some tasks extend into 2022. Mr. Lien said staff s hope was that the tree regulations that are before Council are a first step and that portion can be moved forward to adoption. The next step would be to consider tree retention on all properties. There are examples of tree codes in other cities that can be considered but that code will Edmonds City Council Draft Minutes February 16, 2021 Page 9 Packet Pg. 83 7.1.a need to be developed and taken through the process. At a bare minimum, it generally takes six months to run code through the Planning Board and back through City Council. When the discussion turns to trees on all developed property which will include views, it will draw a lot more attention and require much more public engagement which is the reason the timeline extends into possibly 2022. Ms. Hope clarified it was not that staff wanted it to take that amount of time; the intent was to start it in Q2, but recognizing it is important to a lot of people, it could require more public process. There are several meetings at the Planning Board and whenever anything of significance comes to the City Council, it will take several more City Council meetings. That is why the longest scenario extends through the end of 2021 or possibly into early 2022 if there is a lot of public concern. From a technical perspective, options for a code can be drafted within a much shorter time. Councilmember Buckshnis said based on past experience, she expects a huge amount of input regarding private property. Many other cities have tree codes. She recalled a tree code was reviewed by the Planning Board in the past and many sections of it could be included in this current code. She expressed concern with the number of loopholes in the proposed code and preferred developing a better, more comprehensive tree code. She recalled the budget included a senior planner and asked if that person will be working on the tree code. Ms. Hope answered yes. Council President Paine said her biggest concern was there are no metrics to measure anything by and there is no solid data. The UFMP used an aerial photograph that does not show the depth of the canopy so it is impossible to see how environmentally effective trees are for the community. Climate change is happening, there was half again more rain in January; large trees help soak up the extra water. She expressed support for a lidar canopy analysis and if necessary fording ways to improve and build on the tree canopy based on the data collect from the lidar. This is a good first step, but she worried about trees on single family parcels and the need for metrics to measure against and incentives. This still looks like a tree code trying to shape up the development code, but there needs to be intentionality in the first section related to why the City is doing this and how to reach a codified tree code. She was interested in having metrics in the code and attending documents to describe the annual goal. She was also interested in incentives via a thorough canopy study and targets to shoot for. Councilmember K. Johnson said one of her concerns is the type of trees that are planted. Last week Mr. Lien said it was up to the homeowner whether they planted an apple tree or other species. In her opinion if a tree such as a 50-100 year old Douglas fir is removed, as a disincentive the developer should be asked to plant three Douglas firs for every one removed. She recalled three houses that were developed in her neighborhood on a property that included 20 fruit trees, 8-12 major native species, and another 20 trees that were used as hedgerows. The developer told her when they are selling houses, people prefer to have a clean landscape so they cut down/bulldoze every living blade of grass and pushed the development as close to the row of native trees as possible. That was not necessary as they were within the 5-foot setback but they wanted to increase the lawn on the other side of the house where there was solar access. She understood it was a balancing act, but unless the code specifies the retention of natives, they will be cut down without regard and without replacement. For example, if a bigleaf maple is cut down, three bigleaf maples or at least one should be replaced. She did not see anything in the code about protecting native species, noting Goal 5 relates to maintaining native species. Councilmember K. Johnson said her other concern is people have written and testified to the Council elevating many issues, but she did not see any attention given to those. She requested all the letters and testimony be included in a future Council packet and a general response to the major ideas and concerns. There are many people in community more educated than Council on this topic and she wanted to take advantage of their expertise. Edmonds City Council Draft Minutes February 16, 2021 Page 10 Packet Pg. 84 Councilmember Fraley-Monillas recalled hearing comments about trees blocking views and asked for a list of cities in Washington and particularly the Puget Sound area that protect views over the environment. The only place she was aware of that protected views was Ennis Arden. Ms. Hope said there were not many cities with tree codes that address trees not blocking views. Councilmember L. Johnson said starting with the assumption that all agreed trees were essential, critical for human health, planet health and basically survival, there are already defined protected critical area. Her home is in such an area which means there are restrictions or the government telling her what she can/cannot do with her property. That is done in the interest of community and environmental protection, health and the enjoyment of the community. If everyone agrees trees are essential as stated in the Intent and Purposes section, "To promote the public health, safety, biodiversity, environmental health and general welfare of the residents of Edmonds" isn't that saying that trees are critical? And if they are critical, shouldn't they be protected as such even if that means regulations to facilitate canopy coverage and coverage that is adequate to protect said critical needs? Councilmember L. Johnson said this code has been in the works for nearly 10 years and has included thousands of volunteer and staff hours. The Council allocated $25,000 toward a study and then a decision was made to wait for the UFMP. The UFMP came out almost two years ago. This is a first step but there is still a need for a comprehensive code. She asked what needed to be done to ensure that code was developed sooner rather than later, recalling a number of Councilmembers campaigned on environmental platforms. Looking at the history and reading minutes of past meetings indicate this is a good start but some things need to be done first. At one time there was discussion about maintaining the current canopy with no net loss. However, the canopy continues to decrease which begs the question of where that benchmark is now. She was frustrated with researching this and trying determine what will make a strong code. She questioned whether the Council accepts this as step 1 which she is prepared to do with some improvements, but wanted assurance the remainder would come to Council within six months to show it is a Council priority. Council President Paine agreed with Councilmember L. Johnson, the Council has talked about this a lot and consideration needs to be given to how to treat all parcels equitably. She understood the incremental approach, and asked if it would be possible to include the single family parcels now and return with adjustments later. Ms. Hope answered that would need to go back to the Planning Board as it was a different level of protection. Staff is committed to working on that issue and bringing it back as efficiently and quickly as possible while providing opportunity for public input. She believed it could be back to Council within six months, perhaps less, but what happens after that was up to the Council. Council President Paine asked if could be an interim tree code and include single family parcels. Ms. Hope answered that would be a huge shift; it could be done as an interim ordinance, but realistically there is not enough staff to handle it. It would take several more staff to manage that process and implementation would require more resources, otherwise it is just empty words. She assumed the Council's intent was to have staff to explain the regulations and tree options, to develop a process for denying permits unless the intent was to automatically issue permits, to develop criteria for granting/denying permits, as well as for enforcement. If the tree code is important and critical and the intent is to have it followed, enforcement will be a necessary component. Council President Paine suggested adding develop an urban forestry section to the list of tree topics so there are resources for staff with technical expertise, code enforcement, etc. Councilmember Olson expressed support at this point for the Council staying on task with the narrower focus of the current code as proposed by the Administration. The Council was expecting a comprehensive tree code and were surprised by this, but she could see the value of handling the other aspects separately. Edmonds City Council Draft Minutes February 16, 2021 Page 11 Packet Pg. 85 7.1.a The Council can delve into this tonight and get something done on the part that is related to the moratorium. It is not super responsible of the Council to leave the moratorium in place without doing what they can to lift the moratorium. Her comfort for proceeding with this part was the matrix provided by the Administration shows staff s commitment to the other topics and to a timeline. Councilmember Olson expressed support for prioritizing stormwater issues related to trees. That is an excellent priority for the City and something that has been on her radar. She supported the idea of tying the stormwater abatement fee to what is being doing on a property if that directly affects the stormwater. She did not see as much of a connection between the property tax. She pushed back on the Heritage Tree Program, commenting the UFMP does not directly call out a Heritage Tree Program, only a recognition program. She encouraged the Administration, Council, Tree Board and others to focus on the true outcomes and things that support those outcomes and not spend time, money and resources on things that do not directly tie from one thing to the other. Councilmember Olson commented the topic of stream and wildlife corridors was recently added to the matrix; an outcome that is critical to the enviromnent, wildlife, etc. For example, the trees on a property that a bald eagle relies on for a perch and a nest, outreach to that property owner and possibly resources via the arborist regarding how to be a good steward to that tree on their property and making them aware of the role that tree plays supports the end goal. The extra feel good programs that take money to implement and support are less worthy. She encouraged staff to evaluate those and not do them by rote and without thought regarding whether they best support the desired outcomes. Mr. Lien referred to Goal LD in the UFMP, Develop a Heritage Tree Program. Councilmember Distelhorst expressed appreciation for Councilmembers' comments about how critical this is and ensuring at some point all properties, undeveloped or developed, are included in the tree code. He appreciated that staff was at capacity and he did not want to pass a code that was unenforceable. The draft code includes a definition of specimen trees; he asked whether narrowing the focus on already developed properties to specimen trees would be more enforceable within current resource levels. Mr. Lien answered staffing will be an issue related to reviewing tree removal on all single family properties even just specimen trees. The first step with specimen trees will be education, reaching out to all property owners to inform them they may no longer be exempt and may need a permit. Informing property owners is important; otherwise there will be a large enforcement issue. Mr. Lien explained a lot of jurisdictions regulate tree removal on all properties and it is done in a lot of different ways. Some allow two trees to be removed in a certain time period as long as there are no critical areas, but the property owner has to apply. In those cities, if a property owners wants to cut more than two tree, a permit is required. The City will need to develop criteria for removing more than the minimum. It will take time to review and track applications even requests to remove two trees/year. He summarized it will take a lot more time to review tree removal on all properties and time equals staff. Councilmember Buckshnis echoed Councilmember L. Johnson's comments. Council has been on the path related to trees for a long time. She was disheartened that the Administration chose to do this narrow focus and didn't talk to Council about it last year. She preferred to extend the moratorium for two months and send this back to the Administration and possibly include two Councilmember to work on specifics that need to be included in the draft code which could be interim if necessary. She recognized there were view areas and avoiding trees impacting views. She recognized that staffing was tight, and offered her and the Tree Board's assistance. She preferred to take the time and develop something as comprehensive as possible, to step back and get more done. Mr. Lien advised before staff began developing the tree code update, staff presented the topics that the tree code update would focus on to Council last August. Edmonds City Council Draft Minutes February 16, 2021 Page 12 Packet Pg. 86 7.1.a Councilmember Buckshnis recalled that was also presented to the Tree Board. She recalled when the Planning Board asked questions that were outside the matrix, staff pulled them back to the matrix. She agreed the matrix was presented and Council was made aware of it, but she did not recall the Council discussing it or why the Planning Board's recommendations were not reviewed or discussed. Some Planning Board members had issues with the proposed code and wanted to address views versus no views. She agreed staff had presented the matrix of topics that would be addressed; however, based on all the years the tree code has been discussed, the proposed code should be tweaked to get something done in the next two months. Councilmember L. Johnson appreciated that this work requires a significant amount of staff time and this work has been done along with the extra things staff is being asked to do during the pandemic. She also appreciated the comment regarding the need for the code to be enforceable. She asked what could be done to move forward with a comprehensive tree code. She asked whether the tree fund could be used to fund an urban forest manager position, what other funding was necessary to move this forward, and what did Council need to do to show that this is a priority. Ms. Hope answered one of the important things that would be needed was a budget amendment to hire additional staff. Several additional staff would be required to accomplish what the Council has mentioned and that staff would need to be in place prior to implementation. Councilmember Distelhorst asked if those staff would be needed in the future when tree regulations were adopted for all properties by late 2021 or early 2022. Ms. Hope agreed they would and referenced the larger matrix in the packet that states additional staff would be necessary to implement tree retention on all properties. Council President Paine requested a definition for canopy and for tree, noting the current code does not have a definition of tree. A definition of canopy would help people understand what the City is trying to conserve. Mr. Lien answered there is a definition of tree in 23.10.020.P, a tree means a self-supporting woody plant characterized by one main trunk or in certain species multiple trunks that is recognized as a tree by the nursery or arboriculture industries. There is also a definition for significant tree, specimen tree and heritage tree. Council President Paine asked if there was a definition for canopy. Mr. Lien answered definitions usually pertain to something in code that is being regulated and there are no specific canopy regulations in this code. Council President Paine suggested developing canopy goals via the lidar analysis. Ms. Hope said the lidar analysis can be done this summer. Moving forward with issues related to the moratorium now to protect trees during development and prevent tree clearing would give time for the tree canopy assessment as work continues on the regulations, incentives, funding and staffing. Councilmember L. Johnson referred to page 30 of the UFMP that states existing canopy covers 30.3% of the City and decision -makers can set a target canopy cover goal to pursue. The UFMP also states in 2010 the City was closer to a 32% canopy cover. A good starting point would be to establish that goal. She asked what the Council was being asked for tonight, whether it was amendments to what has been proposed or should Councilmembers send staff their recommended changes. Ms. Hope said staff wanted to know, 1) whether Council agreed with the additional topics and the timeframe for addressing those, and 2) whether there were additional amendments before part 1 of the code moves forward. The draft code will still be brought back to Council in the form of an ordinance at a future meeting. Councilmember L. Johnson asked if Councilmembers should suggest amendments tonight or send them to staff. Ms. Hope answered either way was acceptable. Edmonds City Council Draft Minutes February 16, 2021 Page 13 Packet Pg. 87 7.1.a Councilmember K. Johnson explained when she built a new home on a 1/5th acre lot, she was able to retain five mature Douglas firs and pine trees. It wasn't that hard, but it was her intention. She also had several other native trees. She suggested starting with the intent, whether it was to allow developers to do what they want or try and retain the mature, nature species. The proposed code leaves too much up to the developer to decide and does not make enough distinction between the type of tree the City is trying to retain. She suggested taking a closer look at that and developing better language. If this is a first step, it is not much better than allowing developers to bulldoze whatever they want and plant three trees of whatever species they want. A street tree or an apple tree does not provide the same habitat or coverage as a native tree. Councilmember Olson asked whether the Council would at least be doing head nods to provide guidance to staff regarding how a majority of the Council feels before they act on Council input. Ms. Hope agreed that would be helpful. She commented there was nothing in the code regarding a lot that was clear-cut and contained no trees, having trees on it after it was developed. She would like to have that addressed and was aware that Councilmember L. Johnson was also interested in that. She suggested the landscape plan require at least two trees per lot in that circumstance and recalled Councilmember L. Johnson had proposed three trees per lot. Several Councilmembers expressed interest in having that added. Councilmember Buckshnis observed there would be a budget amendment on next week's agenda and asked if Ms. Hope knew how much money she would need. She suggested focusing on big trees, canopy, incentives and retention in addition to the private property issue. She suggested the Finance Committee could meet to review a budget amendment or it could be on the Council agenda. She recalled the canopy study was estimated at $18,000 - $25,000, noting she would gladly vote to fund a new canopy cover analysis. She asked how much would be needed to develop a more comprehensive tree code. Ms. Hope requested time to consider that and said including $25,000 in the budget for a canopy assessment would be adequate and she could develop an estimate for staffing. Councilmember Buckshnis said this is a good start but aspects related to tree canopy, big trees, and a no -charge permitting process to track big trees needed to be added. Councilmember Fraley-Monillas said she was not interested in head nods and preferred if Council wished to make changes tonight, motions be made. She wanted more time to think about the draft tree code and to understand the concerns and what is fair for everybody. Tonight's discussion has been such a hodgepodge of stuff, that she did not have a good feel of what was appropriate for Edmonds. Council President Paine echoed the comments by Councilmembers L. Johnson, K. Johnson and Buckshnis about what the focus needs to be. She is a fan of low and no cost permits and agrees with requiring replacement with equivalent trees and to ensure the code is enforceable. Councilmember K. Johnson asked Mr. Taraday to comment on legal protection of views, relaying her understanding there was case law on that topic. City Attorney Jeff Taraday said he has not done any recent research; a lot of the case law is in the context of private view easement. A lot of people own view easements that prevent their neighbors from growing trees above a certain height. In the regulatory context, the Shoreline Management Act prevents building from interfering with views of the shoreline in some circumstances but he did not think there was anything in the SMA that prevented trees from blocking marine views. In the absence of a view easement or state law like the SMA, the general rule is no one has a right to a view. Councilmember Distelhorst thanked Mr. Lien, Ms. Hope and the Council for the discussion which he found very useful. He asked if the plan was to bring the proposed tree code back to Council in 1-2 weeks so that Councilmembers has time to submit comments, ideas and potential amendments to staff so they could be considered comprehensively before taking action. That would also give Ms. Hope time to put Edmonds City Council Draft Minutes February 16, 2021 Page 14 Packet Pg. 88 7.1.a together a budget amount. Mr. Lien answered it would take at a couple weeks as he is preparing another topic for Thursday and the Climate Action Plan open house is on Thursday. He suggested Councilmembers email their suggestions/amendments and he will package them for the Council packet in a manner that includes the amendment and the Councilmember who submitted it. Councilmember Olson said it was her expectation and understanding that if the Council stayed with the focus of this code, amendments could be made and the code approved within the next 1-2 weeks. She asked whether that was still the plan - specific targeted amendments on the scope that has been provided. Ms. Hope said that was the original intent; she looked to the Council for clarification whether some amendments would come back in two weeks based on tonight's conversation and a more detailed timeline and budget amounts for implementation. Councilmember Olson anticipated the Council would go further faster by taking the tree code in chunks and are close to approving what is proposed if the Council remains within that scope. She suggested continuing the conversation tonight within that scope and discuss what items Council would like to have brought back. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO MOVE FORWARD WITH THIS SCOPE TONIGHT AND CONTINUE TO MAKE AMENDMENTS WITHIN THE SCOPE PROPOSED. Councilmember Buckshnis did not support the motion, commenting on the need to determine if additional staff could be provided. She preferred to deal with issues in the exemptions because they allow too much freedom. There are a couple more months before the moratorium expires to discuss more comprehensive issues such as trees on private property, big trees, etc. She did not support moving forward with this narrowly focused tree code as there was time to get more comprehensive information, data, and code writing as well as the ability to make further amendments. Councilmember Fraley-Monillas did not support the motion as it sounded willy-nilly and just moving something forward to move it forward. She needed more information before arbitrarily approving it. Council President Paine did not support the motion as more information needed to be provided to make it a better draft ordinance. Councilmember L. Johnson clarified her intent was to move forward the draft tree code with whatever amendments the Council proposed. Councilmember K. Johnson said she was not ready to move forward. She had expected a more comprehensive tree code with more protections. She wanted an opportunity to look through the code more carefully and if the Council agreed on this narrow scope, how to enhance it to protect trees. She reiterated her request for staff to provide a summary of citizen comments in the Council packet with a response to the major ideas. She noted many of the emails were sent to Council so Ms. Judge could forward those to staff. Mayor Nelson requested comments pertain to the motion. Councilmember K. Johnson said she was supportive of a broader scope. UPON ROLL CALL, MOTION FAILED (2-5), COUNCILMEMBERS OLSON AND L. JOHNSON VOTING YES; AND COUNCILMEMBERS K. JOHNSON, DISTELHORST, FRALEY- MONILLAS, AND BUCKSHNIS, AND COUNCIL PRESIDENT PAINE VOTING NO. Councilmember Olson raised another topic for the Council to think about, recalling it came up before but she never got a feel of where Councilmembers stood. The amount of the fine associated with removed trees is a separate topic and is in addition to a replacement ratio. To use the example Councilmember K. Edmonds City Council Draft Minutes February 16, 2021 Page 15 Packet Pg. 89 7.1.a Johnson cited, it was her intention save trees and on her parcel she was able save five, but many trees were removed to construct the house. Almost by definition the discussion is about loss of trees on a previously vacant lot. With a retention rates of 25-30% on multi -family or single family, the trees taken down need to be replaced above and beyond the 30%. That makes sense because retaining 30% would still allow a building to be constructed. However, as proposed, the developer would be charged for all the trees that were removed as well as replacement trees. Assigning such a high fee of $1,000 for those trees ends up being punitive and does not support preserving the canopy and ends up being a high cost to the contractor. The result will be the only contractors who can afford to do business in Edmonds are the very large contractors with deep enough pockets to front those fees before they are passed on to the new homeowner and reflected in home prices. She proposed charging the actual cost of those trees, $350 as provided by the Parks Department instead of $1000. Mayor Nelson advised this will come back to Council in a couple weeks. He declared a brief recess. 2. WWTP STAFFING CHANGE - WWTP SUPERVISOR Public Works Director Phil Williams commented there is a lot to this topic and details are provided in the agenda packet. He described the difficulty for many years finding qualified staff to fill vacancies at the WWTP. The plant supervisor position has remained empty since the plant supervisor retired in 2016 and he has unsuccessful in finding a candidate that meets the City's needs. In 2016 and 2017, the maintenance lead and the operation lead positions were vacated and neither position was filled. As he was unable to hire a plant supervisor, he requested Council consider a WWTP reorganization and the Council approved a job description and budget for a chief operator. That position was open for 6-7 weeks and although there was some interest before the full job description and salary range was posted, there were no applicants. Mr. Williams advised the WWTP has also had difficulty retaining group 3 operators. The City has not hired one on the open market in the 10'/2 years he has been with the City. This is not just an issue for Edmonds, but an industry -wide issue, finding people with the experience and willingness to relocate. The City has periodically hired operators in training (OIT), some with no experience, some with very little experience and some with a little experience but not enough to become a group 1 operator. They are educated and trained and then take a test to be promoted to a group 1, 2 and 3 operator, a process that takes 3-4 years. In 2020, the WWTP had three group 3 vacancies. In a group 4 plant like Edmonds, each shift has to have at least one group 3 operator. The WWTP operates on average 18 hours day, which may change with the addition of the carbon recovery project, the nitrogen removal project and others. Some of the systems are much more stable when they operate 24 hours/day. Mr. Williams explained the request tonight is to fill the plant supervisor position. There is a candidate that he and Pamela Randolph are excited about with whom he has been discussing two WWTP positions. He would like to hire him, but the only option is the plant supervisor position. The individual would be a transfer from within the generalized Puget Sound area and would be a good choice for Edmonds. Rather than hire a chief operator, he requested Council approve filling the plant supervisor, a management position. The Council previously approved the job description and there are funds in the 2021 budget due to salary savings. Mr. Williams explained he also recommended HR do a targeted salary review for the wastewater positions. In such a competitive environment, the City needs to be competitive salary -wise to attract quality applicants. He will return at a future committee meeting with a negotiated scope of work and a price for that review. The WWTP is also still seeking an instrument technician. An OIT who took the test last week but did not pass plans to take the test again and when he gets his group 1 certification, will be promoted to a vacant operator position. He will continue in the training and mentoring program to reach the group 2 and 3 level. That will leave a vacant OIT positions that will be filled. In addition two Edmonds City Council Draft Minutes February 16, 2021 Page 16 Packet Pg. 90 7.1.a operators are retiring this year and he would like to form two temporary OIT positions to get them started on a career in wastewater before those two retirements occur. Councilmember Distelhorst commented this was on the Parks & Public Works Committee agenda last week and considered by Councilmember L. Johnson and him. Given there was a singular ask as well as a possible cascade of other issues coming to Council in the future, they felt it was appropriate for a presentation to full Council. He expressed support for the request. Council President Paine asked how long a salary study would take. Mr. Williams estimated a targeted study on the positions in the WWTP would take a couple months and maybe a little longer for a final report with a recommendation. Councilmember K. Johnson observed the recommendation was that the plant supervisor be hired at the top step of the salary range, N13. It was her understanding the City's policy was to hire at the mid step; however, the request was to circumvent that policy and hire at the top step. Mr. Williams answered he typically can hire up to step 3, step 4 requires the Mayor's approval and anything above requires Council approval which is why it is included in the packet. He recognized that was unusual but he knew what this person was earning at their current position and it was a great deal more than the top step of the plant supervisor position. That underscores his comments about competitiveness; the candidate is coming from a much smaller city, with a much smaller and less sophisticated plant. That amount will be what it will take to hire this applicant. Councilmember K. Johnson asked if he had already interviewed for the position. Mr. Williams answered several people have interviewed the candidate; the reference check has not been completed because he was seeking approval from Council for this request. Councilmember K. Johnson asked if the committee recommended hiring at the top step. Committee members Councilmembers Distelhorst and L. Johnson indicated they did. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO HIRE A WWTP SUPERVISOR AND ALLOW THE NEGOTIATIONS TO LOOK AT THE FULL RANGE. Council President Paine asked if the motion included the targeted salary survey. Mr. Williams said that will be presented at the next PPW Committee meeting. 9. MOTION CARRIED UNANIMOUSLY. 1. UPDATE ON THE HIGHWAY 99 REVITALIZATION & GATEWAY PROJECT (STAGE 2) Public Works Director Phil Williams explained this is an update on the first physical Highway 99 revitalization project, primarily landscaped center medians. This will made tremendous safety improvements on the corridor as well as improve the aesthetic environment and make a statement that revitalization is moving forward. This is project is fully funded, will be designed this year and go out to bid early spring 2022. Transportation Engineer Bertrand Hauss reviewed: • Introduction to Stage 2 Project o Highway 99: Corridor with serious safety concerns ■ High collision rate (=> one of the highest statewide for similar State Routes) ■ Serious -injury collisions o Goals Edmonds City Council Draft Minutes February 16, 2021 Page 17 Packet Pg. 91 7.1.a ■ Reduce vehicular crashes ■ Reduce active transportation crashes o Consistent with Hwy 99 Subarea Plan completed in 2017 o Continuation of Stage 1 of Highway 99 Gateway & Revitalization project (secured funding through Connecting Washington funds) Project Limits 0 244th St SW to 210th St SW o City Limits ■ Edmonds ■ Esperance / Snohomish County - 232nd to 228th / west side of street ■ Mountlake Terrace - 220th to 217th / east side of street ■ Lynnwood - 217th to 210th / east side of street o SR-104 Interchange on south end o Interurban Trail (parallel / less t/2 mile to east) o Future Light Rail / MLT Transit Station (236th St. SW and I-5) Crash diagrams 0 220 to 220"' (segments 4 & 5) 0 220"' to 218"' (segments 5 & 6) Crash History o 7.52 crashes per million miles traveled Table 1. Crash Severity Level (2017-2019) Description 2017 2018 2019 Total Fatal 1 Serious Injury 5 9 3 17 Evident Injury 22 8 11 41 Possible Injury 70 66 47 183 Property -Damage -Only 153 133 130 416 Unknown 0 1 1 2 Total 250 218 193 661 Table 2. Type of Crash 12017-2019) Fatal/All Fatal/Serious Injury Total Description (crashes) (crashes) (crashes) Rear End 2 86 230 Sideswipe 0 10 75 Enter at Angle 3 34 109 From Opposite Direction (One left turn -One straight) 3 78 173 Involving Pedestrian/Bicyclist 8 22 22 Other 3 13 52 Total 19 243 661 Edmonds City Council Draft Minutes February 16, 2021 Page 18 Packet Pg. 92 7.1.a Table 3. Pedestrian/Bicyclist Crash Severity Level (2017-2019) Description Pedestrian Bicyclist Total Fatal 2 0 Serious Injury 5 1 6 Evident Injury 4 1 5 Possible Injury 6 3 9 Property -Damage -Only 0 0 0 Unknown 0 0 0 Total 17 5 22 • Crossing three lanes of traffic from 2-way left -turn lane 0 15 conflict points before access management 0 8 conflict points after access management Lisa Reid, Project Manager, SO Alliance, reviewed: • Proposed Improvements o Raised Landscaped Median along entire corridor with mid -block left turn pockets o High Intensity Activated Crosswalk (HAWK) Signal o (2) Gateway signs on each end of project limits • Diagram of Access Controlled Median to be landscaped and hardscaped • Diagram of existing cross sections • Diagram of cross sections proposed at raised median • Diagram of cross sections proposed at low median • Diagram of proposed cross sections at left turn pockets • Rendering of before and after at Doug's Lynnwood Mazda looking south • Location of mid -block left turn pockets o 220th St SW to 216th St SW ■ SB and NB: No midblock turns are feasible in this section because they would conflict with the SB left -turn lane at 220th. o 216th St SW to 212th St SW ■ SB: A midblock left -turn and U-turn was added. ■ NB: No midblock turns is feasible because it would conflict with the SB through queue at 2 Wh and because of the high crash volumes. Diagram of proposed improvements/channelization in each segment of the corridor Proposed HAWK Signal (-600' north of 234th St SW) o HAWK Signal ■ Active Transportation Crossing (cyclist / pedestrians) ■ Pedestrian/Cyclist Actuated Signal ■ Mid -block crossings at HAWK signal ■ % f mile from existing signalized intersections (238th St. SW and 228th St. SW) ■ Between relocated transit stops Gateway Signs o Approximate location ■ North side => approximate location — 212th St. S ■ South side => approximate location — 244th St. SW o Not designed at this time (showing examples of types here) o Will be coordinated with public task force Summary of Left- and U-Turn Locations (by type) o Allowed at all Signalized Intersections ■ 244th, 238th, 228th, 224th, 220th, 216th & 212th Edmonds City Council Draft Minutes February 16, 2021 Page 19 Packet Pg. 93 o Allowed at Most Non -Signalized Intersections ■ 240th, 236th, 234th & 230th ■ Prohibited at 76th Ave W (already restricted by existing raised median) o Midblock Where Meets the 600' Spacing, Avoids SR 99 Thru and Left Queues, and Avoids High Crash Locations ■ Between 234th and 230th - SB into Pacific Place Apartments - NB into Community Health Center (no U-turns) Between 224th and 220th - NB into Doug's Lynnwood Mazda Between 216th and 212th - SB into CarMAX • Access Control Benefits o Reduces the vehicle crash rate about 37% and the injury rate about 48% compared to a two- way left -turn lane (TWLTL) o Reduces pedestrian -related crashes by 45% and pedestrian fatalities by 78% o Improves flow of traffic o Redevelopment tends to increase property values o No impact on the demand for goods and services o A majority of drivers have no problem making U-turns to get to businesses on the opposite side of the road Similar Access Controlled State Routes o Shoreline (SR 99, SR 522) o Lynnwood (SR 99, SR 524) o Mukilteo (SR 526) o Kenmore, Bothell (SR 522) o SeaTac, Des Moines, Kent & Federal Way (SR 99) Property Owner Impacts o Minor Right -of -Way Takes ■ HAWK signal @ 234th St. SW (both sides of street for signal pole installations) ■ Gateway signs on both end of project limits o Driveway Access Impacts ■ Safer access to / from driveways will be provided ■ Left -turn access will be provided at signalized and unsignalized intersections and mid - block openings ■ U-Turns will be allowed at all intersections and all but one mid -block opening (U-Turn restricted NB at mid -block north of 234th) Mr. Hauss commented as Highway 99 is a state route, state approval is required to reduce the speed limit. The state would be very unlikely to approve a reduction in the speed limit with the current condition because vehicles travel approximately 50 mph. The raised median will help reduce speeds; once the project is completed, staff will apply for a 5-10 reduction in the speed limit which would also improve safety. COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO EXTEND TO 10:30. CARRIED UNANIMOUSLY. Mr. Hauss reviewed: • Project Schedule o Surveying and Base mapping - Sept -Oct 2020 o Preliminary engineering - August 2020 - Jan 2021 Edmonds City Council Draft Minutes February 16, 2021 Page 20 Packet Pg. 94 7.1.a o Environmental Documentation — Sept 2020 — March 2021 o ROW Acquisition — Dec 2020 — Sept 2021 o Permitting — Apr -June 2021 o Final Engineering & Plan Preparation — Feb — Sept 2021 o Property Owner Meetings — Dec 2020 & Jan 2021 o Taskforce Meeting — Sept 2020 and Jan 2021 o Agency Stakeholder Meeting — Jan & Apr 2021 o PPW Committee Meeting — Feb, Sept & Nov 2021 o City Council — Feb, Sept & Nov 2021 o Open House — Feb 25, 2021 o Advertise & Award — Oct -Dec 2021 o Construction — Jan -Sept 2021 Project website: edmondscorridor99.org Mr. Williams commented everything is a balance in a project like this; there is a finite amount of right-of- way. There is no intent to do anything beyond the curb so there is 84 feet to work with and landscaped medians will be constructed where they fit. Approximately 40,000 vehicles/day travel north and south on the corridor and left turn pockets are modeled based on traffic flows. For example, the plan is for a 700- foot left turn pocket at 200th which may not as much as the model suggests will be needed in the future. The left turn pockets, whether at an intersection or mid -block, take up space could be a landscape median. The intent is a balance between maintaining as much business access as possible while beautify the corridor. This is the first project on a project list that will take 10-15 years and cost $184 million. Mr. Williams explained staff is working with the legislature on the second project and sent packets today for the senate and house transportation budget consideration with a request to move $6.5M that is still in the State's Connecting Washington for the waterfront connector to the second Highway 99 project. The project that Mr. Hauss reviewed is funded. The next project would begin at 244th to 238th to coincide with the Developing Community Renewal for Highway 99. If approved, that funding would be in the 2021-23 biennium. Council President Paine asked about the main cause of accidents, whether it was speed, poor design or bad drivers. Mr. Williams answered all of those reasons. Some accident reports opine regarding the specificity, some do not. The cause of accidents include nighttime, weather conditions, speed, loss of attention, etc. He referred to the high angle crashes in the BAT lanes where drivers stop to let a vehicle turn left and the left turner does not see the vehicle approaching in the BAT lane. Council President Paine commented traveling northbound from the county line, it looks like one is entering 1950; the proposed design is much more modern looking. Mr. Williams said the focus of this project is the center median which will make a statement throughout the corridor that more is coming. He hoped building enthusiasm for redevelopment would provide funding for the frontage improvements. Council President Paine asked if that would include utility undergrounding. Mr. Williams answered that is very expensive and high voltage wires will not be undergrounded although those were not the worst visually, distribution wires and communication spaces typically look the worst. It is possible over time as frontage improvements occur the projects could be sponsored with joint utility trenches to get some of the wires ungrounded. Councilmember Distelhorst thanked staff for answering his emailed questions and questions at the committee meeting. He reiterated his request for equitable public participation opportunities for stakeholders and business owners along the corridor and in the neighborhood. He relayed concerns with the HAWK signal not being a full signal like the two mid -block crossings in Shoreline, especially given the potential for cars to go through the HAWK crosswalk when lights are flashing. He was concerned Edmonds City Council Draft Minutes February 16, 2021 Page 21 Packet Pg. 95 7.1.a with pedestrians and the length of the six lane crossing, especially at the current 45 mph speed limit. The two other locations in the City with HAWK signals, SR-104 (existing) and 84th & 196th (planned), are shorter crossings and slower speed limits. Councilmember Distelhorst referred to the 238' and 224th left turn signals, commenting although they are technically within the curb and are outside the scope of this project, 7 of the 22 pedestrian strikes have occurred at those crosswalks with 6 of 22 pedestrian strikes at one crosswalk. He appreciated the crossing delay that has been implemented to give pedestrian a head -start as well as the yield sign but felt they were not consistent with all the other crosswalks on the corridor. If the intent is major safety improvements for vehicles, safety improvements for pedestrians and other crosswalk users should also be included. Mr. Williams relayed that staff s professional judgment was a dedicated phase for pedestrians would create additional delay to the 40,000 vehicles/day on the corridor and the existing pedestrian volumes do not seem to suggest that is needed yet. He explained in 2019 a leading pedestrian interval was added which provides three seconds for the pedestrian to enter the crossing and be more visible before turning traffic gets a green light. The leading pedestrian internal has proven effective in improving safety although he acknowledged it is not as effective as a dedicated phase. Councilmember Distelhorst commented REET revenue was 20% higher than budgeted in 2020; he would love to prioritize people who do not have two tons of metal around them to protect them and said that delay would be warranted to protect pedestrians and bicycles over vehicles. Councilmember K. Johnson commented she has been very interested in this corridor a long time. She started on the transportation commission in 2007 and the first emphasis of the transportation study done then was intersection improvements. The City has done a good job focusing resources on intersection improvements on the corridor and now is a wonderful time for access management. She thanked Mr. Hauss and Ms. Reid for this effort, finding it excellent work and much needed. She pointed out two minor areas of concern; it is not clear in the data where all the pedestrian/bicycle accidents occur because they are comingled with auto accidents and there is no symbol for pedestrians. She suggested highlighting where pedestrian and bicycle accidents occur to show where the problems are that the City is trying to solve. For example, is the HAWK located in an appropriate place to solve the problem or does the walk time for a pedestrian need to be increased. Councilmember K. Johnson asked the width of the right-of-way. Mr. Hauss answered 100 feet. Councilmember K. Johnson suggested taking a closer look at how bicycle safety could be incorporated in the corridor. Bicycle lanes are allowed, but she questioned whether it could be done safety and implemented in a way that respects it as major transportation component. She recognized there are adjacent streets and the interurban corridor, but development has also been encouraged to provide bicycle storage and buses have bike racks. She was interested in how bicycle access could be improved in the 100 foot cross section. She acknowledged that may occur in the future with sidewalk, curb and gutter improvements. Councilmember K. Johnson expressed her full support for the medians and asked whether there was a plan for watering the trees in the medians in the first few years. With regard to bicycles, Mr. Williams agreed with providing opportunities for bicycles as well as pedestrians to cross Highway 99 safely. The land use plan for Highway 99 emphasizes working with businesses and property owners to provide public spaces that would have bicycle racks. The only way bicycle lanes would make sense on Highway 99 would be if they were completely protected lanes and he did not think there was room for that and still provide adequate sidewalks and frontage improvements. Without a jersey barrier, he did not think Highway 99 would be a comfortable place to ride a bicycle. That was the same conclusion on SR 104 where there is less traffic. Edmonds City Council Draft Minutes February 16, 2021 Page 22 Packet Pg. 96 7.1.a Mr. Hauss advised one of the improvements at 212t1i in addition to capacity improvements is to add a bike lane to connect to the interurban trail. The 228th project included a bike lane that connects to the interurban trail. Consideration will be given to east -west connections such as at 224th. He said riding a bicycle with vehicles going 45+ mph and numerous driveways is not safe. The median will help, but there would still be a lot of conflicts with bike lanes. Councilmember K. Johnson said she was concerned with conflicts and driveways but that discussion was worth the effort and suggested the PPW committee have a separate discussion/meeting regarding this project as she has a lot of concerns and questions. Councilmember Fraley-Monillas said she was not aware of any Highway 99 project that includes bike lanes due to the speed of traffic and the number of vehicles.. She has ridden the interurban trail that goes along Highway 99 to Everett and it is safe way to get from Shoreline to Everett. She has lived near Highway 99 for 35 years; between 238th and 224th is where the majority of pedestrian accidents occur as a result of people running across from the apartments or condominiums. It appears the proposal takes into consideration where accidents and fatalities have occurred due to people running across the 7 lanes of Hwy 99. She anticipated this project would resolve a lot of issues that arise from people crossing Highway 99. Councilmember Fraley-Monillas appreciated staff listening to the neighborhoods, the citizens who understand the need to cross Highway 99 and access on Highway 99. She has met with several neighborhood organizations to discuss the corridor. She was happy with the proposed project and was interested in funding for future phases, anticipating it will be difficult to obtain funding from the legislature. She expressed appreciation for everything staff has done in a year to develop this project and to obtain funding from the legislature. She invited staff to inform the Council and residents if they can assist in speaking with the legislature to provide funding for safe access on Highway 99. Councilmember Olson reminded of the effectiveness of flyers in getting stakeholder and business owners involved and offered to assist with distribution. She asked if there was an opportunity for water collection under the raised medians to provide water for the trees. Mr. Williams answered that is really expensive; it has been done in the past such as at Five Corners where there a huge vault was installed that helps protect Shell Creek. The answer on Highway 99 is the infiltration project planned at Mathay Ballinger Park. That is a much less expensive way to reduce the instantaneous high flows into Lake Ballinger and improve the water quality in Lake Ballinger rather than installing concrete vaults in Highway 99. Mr. Williams explained the issue is not just runoff from the road, but also from parking lots and rooftops of development on Hwy 99. As the area redevelops, developments must comply with the new stormwater regulations. Those are the best options to improve the stormwater performance along Highway 99. Councilmember Olson suggested if a way was identified that was not a completely outrageous expense, staff ask the Council and not just assume it was too expensive. She anticipated there could more water collection than was planned at Mathay Ballinger Park. Mr. Williams said two stormwater vaults were installed in the right-of-way with the 228th project. The Mathay Ballinger Park infiltration project has a lot of promise. Councilmember Olson found the angled crosswalk design super cool. She likes the higher speed limit on Highway 99 so once the design is done, she preferred to sit with it to see whether the speed limit needed to be reduced to solve a problem. If it is not needed, she assumed everyone would rather drive more quickly there. Mr. Williams said once the improvements are built, consideration can be given to applying for a lower speed limit. He agreed the 90 turn in the HAWK signal was great for bicycles because they almost have to dismount to make the turn. 2. RESOLUTION OF THE EDMONDS CITY COUNCIL REPEALING RESOLUTION 1306 Due to the late hour, this item was postponed to a future meeting. Edmonds City Council Draft Minutes February 16, 2021 Page 23 Packet Pg. 97 COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO EXTEND FOR 10 MINUTES. MOTION FAILED (4-3) FOR LACK OF A SUPER MAJORITY; COUNCIL PRESIDENT PAINE AND COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS AND L. JOHNSON VOTING YES; AND COUNCILMEMBERS BUCKSHNIS, K. JOHNSON AND OLSON VOTING NO. 10. COUNCIL COMMITTEE REPORTS COUNCIL COMMITTEE MINUTES II. MAYOR'S COMMENTS Mayor Nelson thanked the Public Works crew for doing an awesome job keeping the streets clear of snow and keep the roadways safe. Mayor Nelson reported the case count in Snohomish County is down to 144 per 100,000. The CDC recommends wearing double masks, a disposable mask with a cloth mask over it with a snug fit. He urged everyone to be safe. 12. COUNCIL COMMENTS 13. ADJOURN With no further business, the Council meeting was adjourned at 10:30 p.m. Edmonds City Council Draft Minutes February 16, 2021 Page 24 Packet Pg. 98 7.1.a Public Comment for 2/16/21 Council Meeting: From: cdfarmen@comcast.net Sent: Tuesday, February 16, 2021 3:59 PM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Tree code Dear Council Members, After following your diligent effort to update the tree code, it is clear to me that it will take a herculean effort to come up with an ideal tree code that not only results in a no -net -ecological loss but an ecological gain before the moratorium expires. My suggestion at this point is to focus on the aspects that relate specifically to subdivisions and leave the other changes for a later date. I think trying to update the entire code within a limited time period, would prove to result in a long drawn out effort and a less than effective tree code. Why get caught up in discussing things like developed properties, heritage trees, use of tree funds, size of replacement trees, incentives for established homeowners to retain trees, civil penalties on non subdivision properties, views, when there is a 14 unit wooded subdivision, a "here and now"development that begs you full attentiveness. Another reason to focus specifically on subdivisions has to do with the patience of the developer. How long can you delay the proposed project here in the Seaview area? If you extend the moratorium even for two more months, the city could be inviting legal problems. Doesn't the city have an obligation to act in good faith with respect to allowing the landowner to develop his property? Even though I have always wanted the woods preserved in some fashion, I know the best alternative at this point is to have a solid tree code that will retain and protect as many of the mature Douglas fir trees that stand tall on the property and preserve as much of the Perrinville Creek watershed as possible. Please do your very best to accomplish that goal. Respectfully submitted, Duane Farmen Seaview resident Edmonds City Council Draft Minutes February 16, 2021 Page 25 Packet Pg. 99 7.1.a From: Bill Phipps Sent: Tuesday, February 16, 2021 2:02 PM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Cc: Hope, Shane <Shane.Hope@edmondswa.gov>; Lien, Kernen <Kernen.Lien @edmondswa.gov> Subject: tree code Greetings City Council and Mayor Nelson; The proposed tree code is a good start. But it needs attention to where most of the trees are.. which is the already developed residential lots. I would encourage you to ask The Development Department to finish their work. Or hire it out to a consulting group that knows how to write tree code; such as Forterra. If you or the planning Department are unable to finish the tree code now, then I would set a firm timeline and deadline for getting the necessary work done. One thing we need now is a new snapshot of where we are. A new aerial image and forest canopy analysis needs to be done now. The last one we have is from 2015. We have lost a lot of large conifers since then. In order to move forward, we need current up to date data. Hopefully, the facts of decreasing forest canopy will propel you to move forward on solving this problem now, rather than later. Thank you for your attention to this important matter. Bill Phipps Edmonds resident From: Ken Reidy Sent: Tuesday, February 16, 2021 1:02 PM To: Public Comment (Council) <publiccomments@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Cc: Council <Council@edmondswa.gov>; Judge, Maureen <Maureen.Judge@edmondswa.gov>; Nelson, Michael <Michael.Nelson@edmondswa.gov>; Passey, Scott <Scott.Passey@edmondswa.gov>; Taraday, Jeff <jeff@lighthouselawgroup.com> Subject: Public Comments for the February 16, 2021 City Council Meeting Edmonds City Council Draft Minutes February 16, 2021 Page 26 Packet Pg. 100 7.1.a I am providing another example of how City Council has acted based in whole or in part upon false, misleading, inaccurate or incomplete information provided to Council in the open. This example is found right in the May 10, 2016 Council Agenda Packet under: Discussion of Whether to Continue City's Practice of Taking Notes in Executive Session (20 min.) The Narrative provides the following false, misleading, inaccurate or incomplete information to City Council: So, councilmembers who are engaged appropriately in an executive session discussion that does involve the attorney -client privilege might have a false expectation that the notes would not be contemporaneously releasable. These councilmembers might be surprised when those notes are later released under the public records act. This is simply not true as there is no basis for a "false expectation" or later surprise. City of Edmonds Resolution 1150 makes it very clear that: 1.2 Executive Sessions: Prior to adjournment of an executive session, the Council shall, by consensus, determine what, if any, information may be released regarding the executive session. A discussion to release information shall be confirmed by voice motion in open session. The City Council can take action only in open session at a public meeting. In the absence of a motion and vote, no confidential information shall be released. In the event that, at a later date, the Mayor, Council President or a Council Member wishes to refer to or place information relating to executive session in the public record, the Mayor, on behalf of the Mayor or the staff or a Council Member, shall ask the Council President to place an item on an agenda for such a motion and vote. The Council Agenda item shall notify Council Members of the procedural issue to be discussed, but shall not itself release confidential information relating to the executive session. This exact thing took place during the October 25, 2011 City Council meeting, as follows: 4. POTENTIAL ACTION AS A RESULT OF EXECUTIVE SESSION DISCUSSION COUNCILMEMBER FRALEY- MONILLAS MOVED, SECONDED BY COUNCILMEMBER BERNHEIM, TO RELEASE PAGE 2 OF THE EXECUTIVE SESSION NOTES FROM OCTOBER 18, 2005. MOTION CARRIED UNANIMOUSLY. Clearly, under Resolution 1150 there can be no "false expectation" or later surprise. The July 17, 2007 City Council meeting minutes also support this. Those minutes include the following: The intent of the resolution was to identify a way for the Council to reach a consensus regarding when to break the confidentially of an Executive Session. He noted the City kept minutes of Executive Session to satisfy the public at a future date that the Council discussed the appropriate issue. Edmonds City Council Draft Minutes February 16, 2021 Page 27 Packet Pg. 101 7.1.a The resolution was intended to establish an orderly way to decide when Executive Session privilege ended. Furthermore, the following is from Chris Hutchings, Montesano City Council: "In October, 2011, 1 sent an inquiry into Tim Ford, the Open Government Ombudsman, as our City Attorney had similar advice regarding RCW 42.23.070 (4), which I disagreed with. Tim Ford responded with the following: "RCW 42.23.070(4) does not apply to all matters discussed in executive session. Only that information made confidential by law. The executive session provisions do not create any express confidentiality for public records subject to disclosure under the Public Records Act. ACLU v. City of Seattle, 121 Wn. App. 544, 555 (2004). Nor do the executive session provisions create any confidentiality for discussions. You are still doing the public's business, even in an executive session." We should always remember the legislative declaration of the OPMA: "The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. The people insist on remaining informed so that they may retain control over the instruments they have created." Have you asked our City Attorney if all understand that RCW 42.23.070(4) does not apply to all matters discussed in executive session? In conclusion, nobody can have false expectations that Executive Session information is not contemporaneously releasable. Especially in Edmonds where all know that the City Council passed Resolution 1150 in 2007 to establish an orderly way to decide when Executive Session privilege ended. Incredibly, Resolution 1150 was not included in the City Council Agenda Packet when Council discussed Resolution 853 on May 10, 2016. The May 10, 2016 Council packet was very incomplete. Council decided to vote anyway and passed new Resolution 1360. Is it a surprise that we have such great problems with our City government? Please repeal Resolution 1360 at once. The adoption of Resolution 1360 was a very poor legislative process, contrary to the public interest. The ridiculous way it was passed, leaving out many public discussions that started back in 2011, promotes distrust in City of Edmonds government. I know of no citizens other than Scott Passey who wanted this done. Unlike other citizens, Scott Passey apparently has the ability to get what he wants on the agenda. I was very involved in the related process for many years and I requested improvements to Resolution 853. Instead, the Council decided to take action contrary to the public interest. In doing so, Council kept the mystery of the October 2, 2012 Council Vote unanswered - it was left out of the Agenda packets and never discussed by Council. Council also failed to address Resolution 1150 despite my efforts to get this in front of the Council and in the related Agenda packets. Again - a very poor legislative process - the type of Council conduct that fuels distrust in Edmonds City government. Resolution 1360 represents Edmonds City Council Draft Minutes February 16, 2021 Page 28 Packet Pg. 102 7.1.a legislative action taken under a very incomplete Agenda packet while a member of the public repeatedly tried to tell the City Council that the agenda packet was incomplete before Council's vote. From: cdfarmen Sent: Tuesday, February 16, 2021 11:16 AM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Tree code update Dear City Council Members In order to have an effective overall tree code, special emphasis needs to be placed on sites that are unique in topography, have steep slopes, deep ravines, wetlands, and more importantly are the headwaters and drainage system of a local stream. With that in mind, my focus was to review the proposed code in that context. The following is a summary of conclusions with respect to the proposed Tree code update. 1. The "Conservation Subdivision Design" regulation on page 13, references 20.075, the ECDC chapter on Subdivisions. As currently written, there are no provisions indicating that the 30% tree retention limit and all other tree -related regulations in the proposed tree code are applicable to this section. The Conservation Subdivision should be included with other subdivisions on page 7 where retention requirements are listed. 2. The tree code also needs to incorporate a process to determine what subdivision plan is most appropriate on any given development site. It is important to identify areas of any development property for conservation purposes. To do that there needs to be a complete environmental inventory to identify areas that may be ecologically important. At the pre -application meeting, the applicant needs to provide a preliminary development plan, a tree inventory, a contour map, and a written statement describing the property in detail. Any unbuildable areas should also be noted. If the proposed development has any one of the following areas, an onsite inspection needs to be conducted by the city planner, a stormwater engineer, and an arborist. Wooded areas Areas of unique natural features. Edmonds City Council Draft Minutes February 16, 2021 Page 29 Packet Pg. 103 7.1.a Steep slopes (15% or greater) Wetland Watershed/drainage basin Upon completion of the onsite inspection, a determination shall be made by the site assessment team on whether one of the conservation subdivision plans is the best alternative to a traditional subdivision plan. If a CSP is the most appropriate plan to employ, a joint meeting with the developer and assessment team should be held to explain the city's recommendation and potential incentives that would be beneficial to the developer in adopting such a plan. Part of the discussion could also include a discussion about areas that might be considered for an ecological/conservation easement. The team approach is important to determine the best development plan, especially on larger development sites that are of ecological importance. The principle of no -net ecological loss should not be left up to the discretion of any one individual. 3. There are no provisions for any of the following monitoring plans that are necessary to verify compliance with the tree -related regulations. a. Construction phase monitoring to assure all tree retention and protection plans are being followed. b. Tree replacement monitoring plan to assure compliance with the tree replacement plan. c. Post -development inspection plan to assure the replants are being properly maintained by the applicant and to check for trees that have not survived and need replacement. Semiannual monitoring should be conducted for at least the first two years after planting occurs. 4. The monitoring of the construction site, pre -development, during development, and post - development need to be done by a qualified professional. 5. Monitoring by a licensed arborist is warranted for any development requiring a tree plan. An arborist should be on -site during construction to make certain all the tree -related regulations are being followed. 6. Any Tree Replacement Plan needs to include the number of replacement trees, size, and species being planted, and a " tree spacing" requirement to avoid overplanting. If the replant site is overplanted the survival rate will be adversely affected. Edmonds City Council Draft Minutes February 16, 2021 Page 30 Packet Pg. 104 7.1.a The size of the replacement tree at maturity is an important spacing factor. Tree replacements should be of the same species removed. 7. Item 4 "Property lines" of the Tree Protection Measures should include the statement that the applicant shall be required to install a fence barrier along the adjoining property line to cordon off and protect those trees on the adjoining property. Verification of this protective measure needs to be included in the pre -construction site meeting. Respectively submitted, Duane Farmen Seaview resident From: Janet Henry Sent: Monday, February 15, 2021 11:03 PM To: Council <Council@edmondswa.gov>; LaFave, Carolyn <Carolyn.LaFave@edmondswa.gov>; Planning <Planning@edmondswa.gov>; Lien, Kernen <Kernen.Lien@edmondswa.gov> Cc: Public Comment (Council) <publiccomments@edmondswa.gov>; ACE President <aceedmondspr@gmail.com>; ken Reidy Subject: CONCERNS REGARDING CHC & MY CITY I am dismayed that too many of you seem to have forgotten, overlooked, or simply don't care about the wishes of the citizens of Edmonds. You know those folks . . . they're the ones who pay your salaries. I believe that most residents never wanted to live in the city you are now planning for us. No. We want single family homes with yards and parks and trees and wildlife and, and, and. We want all those things we bought into when we chose Edmonds as our home. Instead, you are catering to the developers who are getting wealthy while negatively changing our neighborhoods. I would like to know why you have failed to prioritize "We The People" above the developers? Why are we not being brought into the conversation in a timely manner to make our voices heard on what we want? Don't get me wrong. I have nothing against wealthy people or big houses. I do have animus toward those developers who propose that every single tree in their planned development be demolished. And, you are guilty of allowing it. One of the developments I reference above is little more than 60 feet from my home in the 900 block of Cedar Street. The development is named Walnut Street 4-lot Short Plat PLN 2020-03 and owned by Select Homes' Randy Clark. I spoke to Mr. Clark who was proud of the 20 developments he was building in Edmonds, and planned to eliminate our dead-end. He proposed to demolish all the large conifers growing in the middle of Cedar Street and allow traffic off of 9th Ave. to access his development. In addition, one of the trees planned for Edmonds City Council Draft Minutes February 16, 2021 Page 31 Packet Pg. 105 7.1.a demolition in his project is a magnificent 70 ft. tall Oak Tree (read that again - - 70 ft tall). It is not native to this area and likely planted when the existing house was built over 100 years ago. I have personally observed Bald Eagles landing there, along with many of our more common creatures. It has a huge canopy with several nests. The plans show this tree will be replaced by a large two-story house on a postage stamp lot. Kernen Lien is the liaison between Select Homes and the City of Edmonds. His title is, "Environmental Programs Manager "and he apparently agreed to this very special tree being chopped down. As a matter of fact, branches and trees have already been removed from this plat. All in the midst of a so-called moratorium on tree removal. Mr. Lien, are you OK with this? Please, Please, Please . . . ALL of you stop this madness before it is too late! Not just at the end of my street but all developments taking place in our city by all developers. I am grateful to Ken Reidy (a private citizen) whose personal knowledge of the City's laws and codes was able to ensure that Cedar Street remain a dead-end. I am however, equally disturbed to realize those who are paid to know do not. Yet these same people continue to make decisions that often have harmful results for many. I trust that some of you will answer my questions and concerns and look forward to hearing from you. Sincerely, Janet Henry From: samm.jaenicke@gmail.com <samm.jaenicke@gmail.com> Sent: Monday, February 15, 2021 8:31 PM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Housing Commission Recommendations Dear Edmonds City Council Members: As the time approaches for your consideration of the recommendations of the Housing Commission, I hope you will take into account the paucity of citizen input that has been incorporated into those recommendations. Of course, Covid has limited the possibility of citizen involvement, but even considering that impediment, there has been very little responsiveness to the input that your constituency has provided. During the January 7, 2021 Policy Proposals Webinar, I specifically asked what citizen concerns had been reflected in the recommendations. The response was a listing of the opportunities for citizen involvement. I asked again, specifying that I was not asking about the opportunities for providing feedback, but specifically asking what citizen input was included in the recommendations. The only response was that citizen input had been included. Edmonds City Council Draft Minutes February 16, 2021 Page 32 Packet Pg. 106 7.1.a So during your deliberations and discussions about the recommendations of the Housing Commission, I would ask that you insist on knowing exactly what citizen concerns have been integrated into the recommendations. I ask this with a bow to the hard work that the Commission has done ... if only it had been citizen led instead of City Director led. In the meantime, I would strongly suggest that decisions on the Housing Commission recommendations be postponed until there is a genuine opportunity for the populace to be well heard. Thank you for the hard work that you do on behalf of Edmonds. Regards, Samm Jaenicke From: joe scordino Sent: Saturday, February 13, 2021 7:32 PM To: Nelson, Michael <Michael.Nelson @edmondswa.gov> Cc: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Draft Tree Code is ineffective Mayor Nelson - Please do not waste valuable City Council time trying to fix an ineffective tree code developed by your staff. Please request/require City staff (that work for you) to rewrite the draft to: 1. simplify it, 2. focus it on 'actually' protecting large trees, tree canopy and wildlife corridors, 3. eliminate exceptions & loopholes, 4. And THEN, present it to City Council for approval The re -write should be based on the UFMP objectives with the following guidance: 1) Requiring a permit to cut down any significant tree in Edmonds. 2) Differential application fees with no fee for permits to remove a hazard tree. 3) Requiring replacement of every significant tree removed for whatever purpose. 4) Require replacement trees to be an "ecologically equivalent" number of same or similar species of trees that will fully replicate the environmental services provided by the removed trees in the watershed of removal taking into account predicted survival of replacement trees Edmonds City Council Draft Minutes February 16, 2021 Page 33 Packet Pg. 107 7.1.a to same age/size of the removed tree. 5) In setting tree retention limits for development, take into account the location of the parcel with parcels in the Perrinville, Northstream, Shell and Willow Creek Watersheds requiring upwards of 50-70% significant tree retention while parcels in the Edmonds Bowl (Shellabarger Watershed) having less tree retention requirements. 6) Assess a $5,000.00 to $10,000.00 fee for every significant tree removed under a development permit with fees going into a tree fund. [no fee for hazard trees] 7) A monitoring requirement with annual reporting by City staff to Council and public on condition of Edmonds Tree Canopy. Lastly, City staff should be required to consult with the Edmonds Tree Board on the revised draft tree code before it is presented to the City Council for approval (and further amendments as the Council may determine). Edmonds City Council Draft Minutes February 16, 2021 Page 34 Packet Pg. 108 7.2 City Council Agenda Item Meeting Date: 02/23/2021 Approval of claim, payroll and benefit checks, direct deposit and wire payments. Staff Lead: Dave Turley Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #246211 through #246271 dated February 18, 2021 for $370,118.43 and wire payment of $2,201.91. Approval of payroll direct deposit and checks #64609 through #64611 for $605,508.39, benefit checks #64612 through #64617 and wire payments of $599,609.67 for the pay period February 1, 2021 through February 15, 2021. Staff Recommendation Approval of claim, payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 02-18-21 wire 02-12-21 FrequentlyUsedProjNumbers 02-18-21 payroll summary 02-19-21 payroll benefits 02-19-21 Packet Pg. 109 7.2.a vchlist 02/18/2021 10 :51:07AM Bank code : usbank Voucher Date Vendor 246211 2/18/2021 000850 ALDERWOOD WATER DISTRICT 246212 246213 246214 2/18/2021 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds Invoice 10772 1992102047 1992102049 1992111194 2/18/2021 076930 BLACKFIN TECHNOLOGIES NW INC 210201 2/18/2021 073029 CANON FINANCIAL SERVICES 26214974 PO # Description/Account MONTHLY WHOLESALE WATER Cl- MONTHLY WHOLESALE WATER CF 421.000.74.534.80.33.00 Total WWTP: UNIFORMS,TOWELS+MATT Mats/Towels 423.000.76.535.80.41.00 Uniforms: Jeanne - 3 Lab Coats $0.1 423.000.76.535.80.24.00 10.4% Sales Tax 423.000.76.535.80.41.00 10.4% Sales Tax 423.000.76.535.80.24.00 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 10.4% Sales Tax 001.000.66.518.30.24.00 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 10.4% Sales Tax 001.000.64.576.80.24.00 Total WATER/ SEWER - SCADA COMPUT WATER/ SEWER - SCADA COMPUT 421.000.74.534.80.41.00 WATER/ SEWER - SCADA COMPUT 423.000.75.535.80.41.00 Total C/A 572105 CONTRACT# 3091 /0521 Finance dept copier contract charge Page: 1 �a .y Amoun 0 a aD r U d 123,474.2z 123,474.2z ui m t U 51.4E m c 1.4' c 5.3. sa 0 0.1E �a a E 29.5E 'Fu v 3.0 1 0 Ta 0 L 61.1E a Q 6.3E 158.5' N 00 N O 3,061.8' E R U 3,061.8, 6,123.6' E t U �a Q Page: 1 Packet Pg. 110 vchlist 02/18/2021 10 :51:07AM Bank code : usbank Voucher Date Vendor 246214 2/18/2021 073029 CANON FINANCIAL SERVICES 246215 2/18/2021 070088 CASCADIA CONSULTING GROUP 246216 2/18/2021 003510 CENTRAL WELDING SUPPLY 246217 2/18/2021 073135 COGENT COMMUNICATIONS INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.31.514.23.45.00 B&W Meter usage IRC5250 001.000.31.514.23.45.00 Color Meter usage IRC5250 001.000.31.514.23.45.00 10.4% Sales Tax 001.000.31.514.23.45.00 26214984 ENG. COPIER LEASE FEBRUARY 2 Eng Copier Lease February 2021 001.000.67.518.21.45.00 26214985 DEV SVCS-COPY MACHINE LEASE Dev Svcs Copier (SN 3AP01472)- 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 Total 7797 DEV SVS PROF SVCS Consulting Services for Housing 001.000.62.524.10.41.00 Total LY299953 FLEET - SUPPLIES COMPRESSED FLEET - SUPPLIES COMPRESSED 511.000.77.548.68.31.20 10.5% Sales Tax 511.000.77.548.68.31.20 Total FEB-2021 C/A CITYOFED00001 Feb-2021 Fiber Optics Internet 512.000.31.518.87.42.00 Total 246218 2/18/2021 065683 CORRY'S FINE DRY CLEANING JAN 2021 JAN 2020 - EDMONDS PD 7.2.a Page: 2 a� L 3 c �a Amoun N 0 a aD 209.6E 'D r U d 52.6" 116.2E m 39.3E v m c 279.8E M c �a 217.4, 0 L 22.6, m 937.7: U 4- 0 3.E ,256.2 3,256.2E 0 a a Q 61.4E 00 6.4E C� 67.9( N E 661.5� c 661 Z5 E t U �a Q Page: 2 Packet Pg. 111 vchlist 02/18/2021 10 :51:07AM Voucher List City of Edmonds 7.2.a Page: 3 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 246218 2/18/2021 065683 CORRY'S FINE DRY CLEANING (Continued) 0 JAN 2021 DRY CLEANING CHARGE 001.000.41.521.22.24.00 451.5" u Total: 451.51 •`- 246219 2/18/2021 006200 DAILY JOURNAL OF COMMERCE 3365067 DEV SVCS MISC N Dev Svcs- m 001.000.62.524.10.49.00 63.7E r Total : 63.7( m 246220 2/18/2021 064531 DINES, JEANNIE 21-4069 CITY COUNCIL MEETING MINUTES a0i city council, ppw Comm, pspp comm, 001.000.25.514.30.41.00 378.0( Total: 378.0( — 0 246221 2/18/2021 076610 EDMONDS HERO HARDWARE 2080 PM SUPPLIES: WALLBOARD L �a PM SUPPLIES: WALLBOARD a 001.000.64.576.80.31.00 7.9� .E 10.4% Sales Tax 001.000.64.576.80.31.00 0.& o 2081 PM SUPPLIES: SPRAY BOTTLE PM SUPPLIES: SPRAY BOTTLE > 001.000.64.576.80.31.00 0 14.9 , a 10.4% Sales Tax Q- Q 001.000.64.576.80.31.00 1.5E 2085 PM SUPPLIES: GLASS CLEANER, S N PM SUPPLIES: GLASS CLEANER, S 00 001.000.64.576.80.31.00 12.7E N 10.4% Sales Tax 001.000.64.576.80.31.00 1.3< E 2087 PM SUPPLIES: HAND WARMERS M PM SUPPLIES: HAND WARMERS 001.000.64.576.80.31.00 8.9E 10.4% Sales Tax 001.000.64.576.80.31.00 0.91 2092 PM SUPPLIES: HAND WARMERS Q Page: 3 Packet Pg. 112 vchlist 02/18/2021 10 :51:07AM Voucher List City of Edmonds 7.2.a Page: 4 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 246221 2/18/2021 076610 EDMONDS HERO HARDWARE (Continued) PM SUPPLIES: HAND WARMERS 001.000.64.576.80.31.00 26.8,1 10.4% Sales Tax 001.000.64.576.80.31.00 2.7� Tota I : 78.9E 246222 2/18/2021 009350 EVERETT DAILY HERALD EDH919382 PLANNING-LEGALAD Everett Herald- 001.000.62.558.60.41.40 47.6( EDH919398 PLANNING -LEGAL AD Everett Herald 001.000.62.558.60.41.40 56.0( EDH919435 PLANNING - LEGALAD Everett Herald- 001.000.62.558.60.41.40 91.0( Total : 194.6( 246223 2/18/2021 064079 EVERGREEN FIRE & SAFETY INC 94666 WWTP: PO 504 ANTISEPTIC SPRAT PO 504 ANTISEPTIC SPRAY, TYLEI` 423.000.76.535.80.31.00 27.8( 10.4% Sales Tax 423.000.76.535.80.31.00 2.8� Tota I : 30.6< 246224 2/18/2021 066378 FASTENAL COMPANY WAEVE178909 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 327.5z 10.4% Sales Tax 421.000.74.534.80.31.00 34.0E Tota I : 361.6( 246225 2/18/2021 009815 FERGUSON ENTERPRISES INC 0955121 WATER - STARTUP & TRAINING OF WATER - STARTUP & TRAINING OF 421.000.74.534.80.48.00 500.0( 10.4% Sales Tax Page: 4 Packet Pg. 113 vchlist 02/18/2021 10 :51:07AM Voucher List City of Edmonds 7.2.a Page: 5 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 246225 2/18/2021 009815 FERGUSON ENTERPRISES INC (Continued) 0 421.000.74.534.80.48.00 as 52.0( -0 Total: 552.0( m L_ 246226 2/18/2021 071998 FOSTER, KELSEY BID-8440 BID/ED! COPYWRITING FOR JANU) BID/Ed! Copywriting for January & 140.000.61.558.70.41.00 600.0( Total: 600.0( 246227 2/18/2021 078298 GLENN & HEATHER SAFADAGO 1-04350 #20-307836 UTILITY REFUND (D #20-307836 Utility refund due to a0) 411.000.233.000 163.91 M Total: 163.9E 246228 2/18/2021 012199 GRAINGER 9779107599 PM & FACILITIES: COMBUSTION Al` o PM & FACILITIES: COMBUSTION Ali >' �a 001.000.64.576.80.31.00 831.3( a PM & FACILITIES: COMBUSTION Ali E 001.000.66.518.30.31.00 831.3( 2 10.4% Sales Tax 4- 001.000.64.576.80.31.00 86.4, o 10.4% Sales Tax > 001.000.66.518.30.31.00 0 86.4.E a 9784775737 WATER - SUPPLIES WATER - SUPPLIES Q -- 421.000.74.534.80.31.00 138.5( N 10.4% Sales Tax 00 421.000.74.534.80.31.00 14.4( N 9787095430 PM SUPPLIES: VHB TAPE PM SUPPLIES: VHB TAPE N E 001.000.64.576.80.31.00 23.4E 'm 10.4% Sales Tax 001.000.64.576.80.31.00 2.4.E 9787273854 PM SUPPLIES: PLANNER CALEND/ E PM SUPPLIES: PLANNER CALEND/ t 001.000.64.576.80.31.00 U 64.7, ;a Q Page: 5 Packet Pg. 114 vchlist 02/18/2021 10 :51:07AM Voucher List City of Edmonds 7.2.a Page: 6 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 246228 2/18/2021 012199 GRAINGER (Continued) 10.4% Sales Tax 001.000.64.576.80.31.00 6.7z Total: 2,085.8E 246229 2/18/2021 078297 GRANT MANAGEMENT USA LEM220-022021-0212 INV LEM220-022021-0212 SAUNDEI GRANT MGMT CLASS - SAUNDERS 001.000.41.521.40.49.00 495.0( Total : 495.0( 246230 2/18/2021 012560 HACH COMPANY 12307514 WWTP: PO 473 GEL PROBE, AMMC PO 473 GEL PROBE, AMMONIA, NI' 423.000.76.535.80.31.00 965.7- Freight 423.000.76.535.80.31.00 128.0z 10.4% Sales Tax 423.000.76.535.80.31.00 113.7z Total : 1,207.4< 246231 2/18/2021 072647 HERRERA ENVIRONMENTAL 48213 E7MA.SERVICES THRU 1/29/21 E7MA.Services thru 1/29/21 332.000.64.594.76.41.00 358.5� E7MA.Services thru 1/29/21 126.000.64.594.76.41.00 388.4E Total : 747.0 , 246232 2/18/2021 061013 HONEY BUCKET 0551935703 FRANCES ANDERSON CENTER HC FRANCES ANDERSON CENTER HC 001.000.64.576.80.45.00 240.3E Total: 240.3° 246233 2/18/2021 075966 HULBERT, CARRIE BID-02102021 BID/ED! PROGRAM MANAGER JAN BID/Ed! Program Manager January 21 140.000.61.558.70.41.00 2,766.E , Tota I : 2,766.E , 246234 2/18/2021 076488 HULBERT, MATTHEW STIEG BID-ED20201-01 BID/ED! PHOTOGRAPHY FOR JANI Page: 6 Packet Pg. 115 vchlist 02/18/2021 10 :51:07AM Voucher List City of Edmonds 7.2.a Page: 7 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 246234 2/18/2021 076488 HULBERT, MATTHEW STIEG (Continued) BID/ED! Photography for January 20, 140.000.61.558.70.41.00 600.0( Tota I : 600.0( 246235 2/18/2021 015270 JCI JONES CHEMICALS INC 845358 WWTP: C PO 179 SODIUM HYPOCHLORITE 423.000.76.535.80.31.53 3,766.8z WA Hazadous Substance Tax 423.000.76.535.80.31.53 26.3 , 10.4% Sales Tax 423.000.76.535.80.31.53 391.7.E Tota I : 4,184.9E 246236 2/18/2021 075016 LEMAY MOBILE SHREDDING 4688655 SHREDDING SERVICES shredding services 001.000.25.514.30.41.00 18.4.E shredding services 001.000.31.514.23.41.00 18.4E Total : 36.9( 246237 2/18/2021 074848 LONG BAY ENTERPRISES INC 2021-1015 REAL ESTATE CONSULTING SERVI REAL ESTATE CONSULTING SERVI 001.000.64.571.21.41.00 350.0( Total : 350.0( 246238 2/18/2021 075716 MALLORY PAINT STORE INC E0133151 PUBLIC WORKS - SUPPLIES FOR V PUBLIC WORKS - SUPPLIES FOR V 001.000.66.518.30.31.00 77.0( 10.4% Sales Tax 001.000.66.518.30.31.00 8.0 Total : 85.01 246239 2/18/2021 074322 MICRO PRECISION CALIBRATION STL-58580 WATER QUALITY - CALIBRATION WATER QUALITY - CALIBRATION 421.000.74.534.80.48.00 70.0( Page: 7 Packet Pg. 116 vchlist 02/18/2021 10 :51:07AM Voucher List City of Edmonds 7.2.a Page: 8 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 246239 2/18/2021 074322 MICRO PRECISION CALIBRATION (Continued) Freight 421.000.74.534.80.48.00 4.0( Tota I : 74.0( 246240 2/18/2021 020900 MILLERS EQUIP & RENTALL INC 343162 PM SUPPLIES: POLYCUT BLADES PM SUPPLIES: POLYCUT BLADES 001.000.64.576.80.31.00 201.4' 10.4% Sales Tax 001.000.64.576.80.31.00 20.9E 343409 PM SUPPLIES: CHAIN LOOPS, BAT - PM SUPPLIES: CHAIN LOOPS, BAT- 001.000.64.576.80.31.00 485.8 10.4% Sales Tax 001.000.64.576.80.31.00 50.5< Tota I : 758.7f 246241 2/18/2021 078294 MULVIHILL, SEAN 2005713.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 390.0( Tota I : 390.0( 246242 2/18/2021 064570 NATIONAL SAFETY INC 0607019-IN SEWER - 02 SENSOR SEWER - 02 SENSOR 423.000.75.535.80.31.00 240.0( Freight 423.000.75.535.80.31.00 14.7z 10.4% Sales Tax 423.000.75.535.80.31.00 26.4� Total: 281 Z 246243 2/18/2021 025690 NOYES, KARIN 000 00 781 DEV SVCS PROF SVCS ADB Meeting Minutes- 001.000.62.558.60.41.00 228.0( Total : 228.0( Page: 8 Packet Pg. 117 vchlist 02/18/2021 10 :51:07AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 246244 2/18/2021 077041 ON TARGET SOLUTIONS GROUP INC 1970 246245 2/18/2021 069873 PAPE MACHINERY INC 246246 2/18/2021 027450 PAWS 246247 2/18/2021 069322 PETERSEN BROTHERS INC 246248 2/18/2021 029117 PORT OF EDMONDS 246249 2/18/2021 075770 QUADIENT FINANCE USA INC 246250 2/18/2021 075769 QUADIENT LEASING USA INC 12503402 DEC 2020 EOAA.Pmt 1 2021 03870 7900 0440 8030 3286 N8694686 PO # Description/Account INV 1970 YAMANE - GIG HARBOR F MGMT & SUPV. INVESTIGATIVE UN 001.000.41.521.40.49.00 Total FLEET - PARTS/ FUEL PUMP FLEET - PARTS/ FUEL PUMP 511.000.77.548.68.31.10 Freight 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total DEC 2020 - EDMONDS PD DEC 2020 -3 ANIMALS@$205.-35 R( 001.000.41.521.70.41.00 Total EOAA.PMT 1 THRU 1/7/21 EOAA.Pmt 1 thru 1/7/21 126.000.68.542.64.48.00 EOAA.Ret 1 126.000.223.400 Total PORT RIGHT-OF-WAY LEASE FOR PORT RIGHT-OF-WAY LEASE FOR 422.000.72.531.90.41.50 Total QUADIENT POSTAGE postage 001.000.25.514.30.42.00 Total UB FOLDING MACHINE LEASE 7.2.a Page: 9 Page: 9 Packet Pg. 118 vchlist 02/18/2021 10 :51:07AM Bank code : usbank Voucher Date Vendor 246250 2/18/2021 075769 QUADIENT LEASING USA INC 246251 246252 246253 246254 2/18/2021 078289 RUSI, RAYNALDO JACOB 2/18/2021 066964 SEATTLE AUTOMOTIVE DIST INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) UB FOLDING MACHINE LEASE 421.000.74.534.80.45.00 UB FOLDING MACHINE LEASE 423.000.75.535.80.45.00 UB FOLDING MACHINE LEASE 422.000.72.531.90.45.00 Tota I : EAC: RUSI CONTRACT FOR ARTS & CULTURA CONTRACT FOR ARTS & CULTURA 117.100.64.573.20.41.00 Tota I : S3-6087620 UNIT 803 - PARTS UNIT 803 - PARTS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 2/18/2021 037330 SNO CO PLANNING & DEVLP SERV 1000550383 2/18/2021 037375 SNO CO PUD NO 1 200326460 201054327 201501277 202250635 Total ; DEV SVCS MEMBERSHIP DUES Snohomish County Tomorrow- 001.000.62.524.10.49.00 Total HUMMINGBIRD PARK 1000 EDMON HUMMINGBIRD PARK 1000 EDMON 001.000.64.576.80.47.00 BRACKETT'S LANDING NORTH 50 I BRACKETT'S LANDING NORTH 501 001.000.64.576.80.47.00 LIFT STATION #14 7905 1 /2 211 TH F LIFT STATION #14 7905 1 /2 211 TH F 423.000.75.535.80.47.10 9TH/GASPER LANDSCAPE BED / M 7.2.a Page: 10 a� L 3 c �a Amoun N 0 a m 220.81 u 220.8 N 220.8E 662.6( u m c d 400.0( 400.0( 0 �a a 67.1 E 6.9£ U 74.1: 0 0 0 a 8,312.0( Q 8,312.0( N 00 16.6( c V) E M 116.7- c a� 21.7, t U �a Q Page: 10 Packet Pg. 119 vchlist 02/18/2021 10 :51:07AM Bank code : usbank Voucher Date Vendor 246254 2/18/2021 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice (Continued) 204714950 205184385 205307580 221593742 222398059 222721177 222818874 246255 2/18/2021 075292 SNOHOMISH CO AUDITOR'S OFFICE Release of Lien 246256 2/18/2021 037303 SO SNOHOMISH CO FIRE & RESCUE 21-002 PO # Description/Account 9TH/GASPER LANDSCAPE BED / M 001.000.64.576.80.47.00 STREET LIGHTING (12 LIGHTS @a 2 STREET LIGHTING (12 LIGHTS @a 2 111.000.68.542.63.47.00 100% RENEWABLE STREET LIGHT 111.000.68.542.63.47.00 LIFT STATION #5 432 3RD AVE S / fV LIFT STATION #5 432 3RD AVE S / fV 423.000.75.535.80.47.10 DECORATIVE & STREET LIGHTING DECORATIVE & STREET LIGHTING 111.000.68.542.64.47.00 TRAFFIC LIGHT 21132 76TH AVE W TRAFFIC LIGHT 21132 76TH AVE W 111.000.68.542.64.47.00 SIGNAL CABINET 22730 HIGHWAY 22730 Highway 99, Signal Cabinet - 111.000.68.542.64.47.00 STORMWATER PUMP STATION - 51 STORMWATER LIFT STATION - 51 V 422.000.72.531.90.47.00 DECORATIVE LIGHTING 115 2ND A) Decorative Lighting 115 2nd Ave S / 111.000.68.542.63.47.00 Total RELEASE OF LIEN FOR FINANCE request of lien 421.000.74.534.80.49.00 request of lien 423.000.75.535.80.49.00 Total 04-20 EMS BILLING, POSTAGE & R 7.2.a Page: 11 a� L 3 c �a Amoun N 0 a m 16.6( u 134.9E m 4,938.3E v m c 23.6z c �a 201.1( 0 L �a a 92.5z U 45 80.6E 0 0 L 154.9z a Q 16.6(00 N 5,814.4; N O E 20.0( 2 20.0( y 40.0( E U �a Q Page: 11 Packet Pg. 120 vchlist 02/18/2021 10 :51:07AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 246256 2/18/2021 037303 SO SNOHOMISH CO FIRE & RESCUE (Continued) 246257 2/18/2021 038410 SOUND SAFETY PRODUCTS 102709/4 102818/4 103279/4 27877/6 392110/1 246258 2/18/2021 071585 STERICYCLE INC 3005427371 PO # Description/Account Q4-20 Ambulance billings, postage & 001.000.39.522.70.41.00 Total WWTP: EDUENAS 2021 LYNNWOO[ EDUENAS 2021 LYNNWOOD STORE 423.000.76.535.80.24.00 10.4% Sales Tax 423.000.76.535.80.24.00 SEWER - WORK WEAR D. CRAWF( SEWER - WORK WEAR D. CRAWF( 423.000.75.535.80.24.00 10.4% Sales Tax 423.000.75.535.80.24.00 STREET - WORK WEAR T. HANSOP STREET - WORK WEAR T. HANSOM 111.000.68.542.90.24.00 10.4% Sales Tax 111.000.68.542.90.24.00 WATER - WORK WEAR S. WESTON WATER - WORK WEAR S. WESTON 421.000.74.534.80.24.00 9.2% Sales Tax 421.000.74.534.80.24.00 STORM - WORK WEAR M. BROWN STORM - WORK WEAR M. BROWN 422.000.72.531.90.24.00 9.8% Sales Tax 422.000.72.531.90.24.00 Total INV 3005427371 - CUST 6076358 - E 4.3 CF MEDIUM BOX DISPOSAL - 3 001.000.41.521.80.41.00 7.2.a Page: 12 a� L 3 c �a Amoun y 0 a m 14,328.5E u 14,328.5E N m 240.0, r 24.9E a� 212.5, 0 22.1( �a a 190.8E 19.8E o 7a 0 L 177.2, 0- Q 16.3( N 00 88.5( c V) 8.6 .E 1,001.01 u c a) E 141.5" u �a Q Page: 12 Packet Pg. 121 vchlist 02/18/2021 10 :51:07AM Bank code : usbank Voucher Date Vendor 246258 2/18/2021 071585 071585 STERICYCLE INC 246259 2/18/2021 040916 TC SPAN AMERICA 246260 2/18/2021 072649 THE WIDE FORMAT COMPANY 246261 2/18/2021 070767 UNITED RENTALS NW INC 246262 2/18/2021 071549 UNIVAR SOLUTIONS USA INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Total 93986 FLEET - T-SHIRTS FLEET - T-SHIRTS 511.000.77.548.68.24.00 10.4% Sales Tax 511.000.77.548.68.24.00 93987 FLEET - EMBROIDERY ON HOODE[ FLEET - EMBROIDERY ON HOODE[ 511.000.77.548.68.24.00 10.4% Sales Tax 511.000.77.548.68.24.00 Total 127956 DEV SVS LARGE FORMAT COPIER Base monthly fee (Feb 2021) 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 Total 187901691-001 PM: BOOM GENIE RENTAL PM: BOOM GENIE RENTAL 001.000.64.576.80.45.00 10.4% Sales Tax 001.000.64.576.80.45.00 Total 48935167 WWTP:1/29/21 SOD. BISULFITE 1/29/21 SOD. BISULFITE 423.000.76.535.80.31.54 10.4% Sales Tax 423.000.76.535.80.31.54 48935168 WWTP: 1/29/21 CAUSTIC SODA 1/29/21 caustic soda 423.000.76.535.80.31.52 7.2.a Page: 13 a� L 3 c �a Amoun N 0 141.51 m U d L_ 319.0( T3 N 33.1 £ 163.9( c 17.0E 533.1: 0 �a a 175.0( 18.2( 193.2( c 7a 0 a 3,433.1 E Q 357.0z N 3,790.2( 00 N 2,073.6( 215.6E aD E t 5,349.4z Q Page: 13 Packet Pg. 122 vchlist 02/18/2021 10 :51:07AM Bank code : usbank Voucher Date Vendor 246262 2/18/2021 071549 UNIVAR SOLUTIONS USA INC 246263 2/18/2021 044300 US POSTAL SERVICE Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 10.4% Sales Tax 423.000.76.535.80.31.52 Total: PO BOX 2008 2021 ANNUAL RENTAL FEE FOR EE 2021 ANNUAL RENTAL FEE FOR EE 421.000.74.534.80.45.00 2021 ANNUAL RENTAL FEE FOR EE 422.000.72.531.90.45.00 2021 ANNUAL RENTAL FEE FOR EE 423.000.75.535.80.45.00 Total 246264 2/18/2021 069889 VETERINARY SPECIALTY CENTER 561543 246265 2/18/2021 061485 WA ST DEPT OF HEALTH 246266 2/18/2021 064800 WEHOP 246267 2/18/2021 077380 WG CLARK CONSTRUCTION CO 22500 U 643668 E7MA.Pmt 12 FINAL INV 561543 - EDMONDS PD INCIDENT 21-553 IMPOUND 9588 C 001.000.41.521.70.41.00 Total 2021 OPERATING PERMIT SYSTEM 2021 OPERATING PERMIT SYSTEM 421.000.74.534.80.49.00 Total FLOWER PROGRAM: PLANTS FLOWER PROGRAM: PLANTS 125.000.64.576.80.31.00 10.4% Sales Tax 125.000.64.576.80.31.00 Total E7MA.PMT 12 FINAL THRU 1/31/21 E7MA.Pmt 12 FINAL thru 1/31/21 332.000.64.594.76.65.00 E7MA.Pmt 12 FINAL thru 1/31/21 126.000.64.594.76.65.00 7.2.a Page: 14 aD L 3 c �a Amoun N 0 a m 556.3z u 8,195.0, N m 510.0( r 510.0( c 510.0( 1,530.0( 0 �a a 232.9z 232.9z •� 0 Ta 11,483.5E o 11,483.5E a a Q N 107.4( ao 11.1; o 118.5, E 2 U 66,774.2, E t 72,338.7E L) Q Page: 14 Packet Pg. 123 vchlist 02/18/2021 10 :51:07AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 246267 2/18/2021 077380 077380 WG CLARK CONSTRUCTION CO (Continued) 246268 2/18/2021 072634 WHISTLE WORKWEAR 556272 246269 246270 246271 2/18/2021 075161 WHISTLE WORKWEAR 630189 630906 2/18/2021 075743 WHISTLE WORKWEAR OF SHORELINE 196164 2/18/2021 011900 ZIPLY FIBER 253-011-1177 PO # Description/Account Total : WWTP: JNORDQUIST 2021 UNIFOF JNORDOUIST 2021 UNIFORM ALLO 423.000.76.535.80.24.00 9.8% Sales Tax 423.000.76.535.80.24.00 Total WWTP: DGARCIA 2021 UNIFORM A DGARCIA 2021 UNIFORM ALLOW. 423.000.76.535.80.24.00 9.0% Sales Tax 423.000.76.535.80.24.00 WWTP: JCLAY 2021 UNIFORM ALL( JCLAY 2021 UNIFORM ALLOW. -SILK 423.000.76.535.80.24.00 9.0% Sales Tax 423.000.76.535.80.24.00 Total WWTP: MVAN PELT 2021 UNIFORM MVAN PELT 2021 UNIFORM ALLOW 423.000.76.535.80.24.00 Sales Tax 423.000.76.535.80.24.00 Total PUBLIC WORKS OMC RADIO LINE PUBLIC WORKS OMC RADIO LINE 001.000.65.518.20.42.00 PUBLIC WORKS OMC RADIO LINE 111.000.68.542.90.42.00 PUBLIC WORKS OMC RADIO LINE 421.000.74.534.80.42.00 PUBLIC WORKS OMC RADIO LINE 7.2.a Page: 15 a� L 3 c �a Amoun y 0 139,113.0E 0 U d L_ 228.5< N 22.4( y 250.9: m c d 231.4( -a c �a 20.& — 0 �a a 242.0( 21.7f 516.01 c 7a 0 a 237.5, Q 24.2' N 261.7° ao N 6.4' M 24.4' a� 24.4' t U �a Q Page: 15 Packet Pg. 124 vchlist 02/18/2021 10 :51:07AM Bank code : usbank Voucher Date Vendor 246271 2/18/2021 011900 ZIPLY FIBER 61 Vouchers for bank code : usbank 61 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 423.000.75.535.80.42.00 PUBLIC WORKS OMC RADIO LINE' 511.000.77.548.68.42.00 PUBLIC WORKS OMC RADIO LINE' 422.000.72.531.90.42.00 425-745-4313 CLUBHOUSE ALARM LINES 6801 M CLUBHOUSE FIRE AND INTRUSION 001.000.66.518.30.42.00 425-775-7865 UTILITY BILLING RADIO LINE UTILITY BILLING RADIO LINE TO FI' 421.000.74.534.80.42.00 425-776-2742 LIFT STATION #7 VG SPECIAL ACCI LIFT STATION #7 V/G SPECIALACC 423.000.75.535.80.42.00 Tota I : Bank total Total vouchers 7.2.a Page: 16 a� L 3 c �a Amoun y 0 a aD 24.4< 'D U 0) 24.4< 24.4< Y m 141.1' m c a� 72.9" �a 0 26.4, `>% 369.0' a 370,118.4; 370,118.4: o 7a 0 L Q Q Q r N 00 N O N E 2 U a 0) E t U f6 Q Page: 16 Packet Pg. 125 7.2.b vchlist 02/17/2021 8:30:42AM Bank code : usbank Voucher Date Vendor 2122021 2/12/2021 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account 0824 CRAIG VISA OFFICE SUPPLIES FOR CRAIG 001.000.22.518.10.31.00 4697 SNOHOMISH CITIES & TOWNS DUE 2021 Snohomish Cities & Towns due: 001.000.21.513.10.49.00 postage for B&C thank yous 001.000.21.513.10.31.00 office supplies 001.000.21.513.10.31.00 CANVA design services 001.000.21.513.10.41.00 office supplies 001.000.21.513.10.31.00 COE logo decal 001.000.21.513.10.41.00 retirement poster framing Bower 001.000.21.513.10.41.00 5923 CS & ECON DEV CREDIT CARD JAr Yearly Wall Calendar 001.000.61.557.20.31.00 10.4% Sales Tax 001.000.61.558.70.49.00 Puget Sound 2021 Economic Outlook 001.000.61.558.70.49.00 MailChimp for issuing bulletins for 001.000.61.557.20.49.00 OfficeSpace website listing for Januai 001.000.61.558.70.41.00 Address Labels for Business Outreac 001.000.61.558.70.31.00 Post Card Printing for Business 001.000.61.558.70.49.00 Postage for Business Outreach Mailir Page: 1 m L 3 c ea Amoun 00 a 0 0 100.5' m =a N Y 200.0( t 57.7E m c 23.2E (D 12.9E 42.8E �a 0_ 88.9E E 81.7E U 0 �a 14.9E 0 L a 42.8E Q 25.0( N N 34.2' c m L 200.0( '3 21.9E E 412.0( U �a a Page: 1 Packet Pg. 126 vchlist 02/17/2021 8:30:42AM Bank code : usbank Voucher Date Vendor 2122021 2/12/2021 062693 US BANK 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.61.558.70.49.00 Beacon Online Subscription for 2021 001.000.61.557.20.49.00 10.4% Sales Tax 001.000.61.557.20.31.00 10.4% Sales Tax 001.000.61.558.70.31.00 8017 ENG. CREDIT CARD JANUARY 202' Hauss.APWA Renewal- 001.000.67.518.21.49.00 Total Bank total Total vouchers 7.2.b Page: 2 m L 3 c Amoun .y 0 a 440.0( 59.9E =a 1.5E ui Y m 2.2� m 338.9E 2,201.91 c 2,201.91 fd 0 L 2,201.91 a E U 4- 0 �a 0 L Q a r N N N O d L 3 c as E M a Page: 2 Packet Pg. 127 7.2.c PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project vi Funding Project Title Number Number a� STM 174th St. & 71st Ave Storm Improvements c521 EBFB E STM 2018 Lorian Woods Study s018 EBFA Q. SWR 2019 Sewerline Replacement Project c516 EBGA L 3 STM 2019 Storm Maintenance Project c525 EBFC c WTR 2019 Swedish Waterline Replacement c523 EBJA r STIR 2019 Traffic Calming i038 E9AA p CL STIR 2019 Traffic Signal Upgrades i045 E9AD UTILITIES 2019 Utility Rate & GFC Update s020 EBJB U a� WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA Y STIR2020 Guardrail Installations i046 EOAA aUi t STIR 2020 Overlay Program i042 EOCA r STIR 2020 Pedestrian Safety Program i049 EODB c STIR 2020 Pedestrian Task Force s024 EODA m STIR 2020 Traffic Calming i048 EOAC STIR 2020 Traffic Signal Upgrades i047 EOAB o L STIR 2020 Waterline Overlay i053 EOCC STIR 2021 Guardrail Installations i057 E21AB STIR 2021 Overlay Program i051 E21 CA v STIR 2021 Traffic Calming i056 E21AA STIR 220th Adaptive i028 EBAB STIR228th St. SW Corridor Improvements i005 E7AC Q STIR238th St. Island & Misc. Ramps i037 EBDC EL STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB N STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA ao r STIR 76th Ave Overlay (196th St. to OVD) i052 E20CB c STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STIR 76th Ave W at 212th St SW Intersection Improvements c368 E1 CA E STIR 84th Ave W Overlay from 220th to 212th i031 EBCC Z STIR89th PI W Retaining Wall i025 E7CD a STIRADA Curb Ramps i033 EBDB d W STIR Admiral Way Pedestrian Crossing i040 E9DA STIR Audible Pedestrian Signals i024 E7AB c m STM Ballinger Regional Facility Pre -Design s022 E9FA m STIR Bikelink Project c474 ESDA Li STIR Citywide Bicycle Improvements Project i050 EODC m SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB E t STIR Citywide Pedestrian Crossing Enhancements i026 E7DC U STIR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB r r Q PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA Revised 2/18/2021 Packet Pg. 128 7.2.c PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STIR Edmonds Street Waterfront Connector c478 ESDB STIR Elm Way Walkway from 8th Ave to 9th Ave i058 E21 DA WTR Five Corners Reservoir Re -coating c473 ESKA PM Fourth Avenue Cultural Corridor c282 EBMA STIR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC STIR Minor Sidewalk Program i017 E6DD STM NPDES (Students Saving Salmon) m013 E7FG GF Official Street Map & Sidewalk Plan Update s025 EONA STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Flow Reduction Improvements c552 E20FC WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WTR Phase 12 Annual Water Utility Replacement Project c558 E21JA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB SWR Phase 8 Annual Sewer Replacement Project c548 EOGA SWR Phase 9 Annual Sewer Replacement Project c559 E21 GA FAC PW Concrete Regrade & Drainage South c502 E9MA STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA STIR SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) i055 E20CE UTILITIES Standard Details Updates solo ESNA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STIR Sunset Walkway Improvements c354 E1 DA STIR Trackside Warning System c470 ESAA STIR Walnut St. Walkway (3rd-4th) i044 E9DC PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 ESHA WTR Yost & Seaview Reservoir Assessment s026 EOJB PRK Yost Park Infiltration Facility c556 E21 FA Revised 2/18/2021 Packet Pg. 129 7.2.c PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number Protect Title 2020 Guardrail Installations �MIIIIII STIR EOAB i047 2020 Traffic Signal Upgrades i048 2020 Traffic Calming STIR EOCA 1042 2020 Overlay Program i053 2020 Waterline Overlay STIR EODA s024 2020 Pedestrian Task Force i049 2020 Pedestrian Safety Program STIR EODC i050 Citywide Bicycle Improvements Project STM c546 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR ALOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project s026 Yost & Seaview Reservoir Assessment PRK EOMA c551 Civic Center Playfield (Construction) c536 Civic Center Playfield (Design GF EONA s025 Official Street Map & Sidewalk Plan Update 1CA c368 76th Ave W at 212th St SW Intersection Improvements STIR E1 DA c354 Sunset Walkway Improvements E20CB "=� 76th Ave Overlay (196th St. to OVD) STIR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) STM E20FC c552 Perrinville Creek Flow Reduction Improvements STIR E21AA i056 2021 Traffic Calming STIR E21AB i057 2021 Guardrail Installations STIR E21 CA i051 2021 Overlay Program STIR E21 DA i058 Elm Way Walkway from 8th Ave to 9th Ave PRK E21 FA c556 Yost Park Infiltration Facility SWR E21 GA c559 Phase 9 Annual Sewer Replacement Project WTR E21JA c558 Phase 12 Annual Water Utility Replacement Project STIR E3D6 1IL238th St. SW WalkwayApOth Ave to 1 STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration WSTM E4FD c436 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station WR W Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring c443 monds Fishing Pier Rehab STIR ESAA c470 Trackside Warning System Bikelink Proje STIR ESDB c478 Edmonds Street Waterfront Connector c479 lWaview Park Infiltration Facili SWR ESGB s011 Lake Ballinger Trunk Sewer Study WWTP c481 WWTP Outfall Pipe Modifications Revised 2/18/2021 Packet Pg. 130 7.2.c PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number Project Title WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) JEEVc473 Five Corners Reservoir Re -coating UTILITIES E5NA solo Standard Details Updates Hwy 99 Gateway Revitalization STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DD i017 Minor Sidewalk Program Stormwater Comp Plan Update SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II E7AB i024 Audible Pedestrian Signals STR E7AC i005 228th St. SW Corridor Improvements i025 89th PI W Retaining Wall STR E7DC i026 Citywide Pedestrian Crossing Enhancements m105 OVD Slope Repair & Stabilization STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW m013 NPDES (Students Saving Salmon) ' WTR E7JA c498 2019 Waterline Replacement c544= Waterfront Development & Restoration (Construction) PRK E7MA c496 Waterfront Development & Restoration (Design) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) . STR E8AB i028 220th Adaptive _ E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STR E8CC i031 84th Ave W Overlay from 220th to 212th iE8DB i033 ADA Curb Ramps STR E8DC i037 238th St. Island & Misc. Ramps iE8FA s018 2018 Lorian Woods Stiormw - STM E8FB c521 174th St. & 71 st Ave Storm Improvements E8FC c525 2019 Storm Maintenance rotec SWR E8GA c516 2019 Sewerline Replacement Project _ E8JA c523 2019 Swedish Waterline Replacement UTILITIES E8JB s020 2019 Utility Rate & GFC Update E8M"- - �urth Avenue Cultural Corridor STR E9AA i038 2019 Traffic Calming 2019 Traffic Signal Upgrades WTR E9CB i043 2019 Waterline Overlay Admiral Way Pedestrian Crossing STR E9DC i044 Walnut St. Walkway (3rd-4th) Ballinger Regional Facility Pre -Design FAC E9MA c502 PW Concrete Regrade & Drainage South Revised 2/18/2021 Packet Pg. 131 7.2.c PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Protect Title PM EBMA c282 Fourth Avenue Cultural Corridor STIR E1DA c354 Sunset Walkway Improvements STIR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects FAC E4MB c443 Edmonds Fishing Pier Rehab WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STM E41FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study STIR ESAA c470 Trackside Warning System WTR ESKA c473 Five Corners Reservoir Re -coating STIR ESDA c474 Bikelink Project STIR ESDB c478 Edmonds Street Waterfront Connector STM ESFD c479 Seaview Park Infiltration Facility WWTP ESHA c481 WWTP Outfall Pipe Modifications WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW PRK E7MA c496 Waterfront Development & Restoration (Design) WTR E7JA c498 2019 Waterline Replacement FAC E9MA c502 PW Concrete Regrade & Drainage South SWR EBGA c516 2019 Sewerline Replacement Project STM EBFB c521 174th St. & 71st Ave Storm Improvements WTR EBJA c523 2019 Swedish Waterline Replacement STM EBFC c525 2019 Storm Maintenance Project PRK EOMA c536 Civic Center Playfield (Design) PRK E7MA c544 Waterfront Development & Restoration (Construction) STM EOFA c546 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) STM E20FC c552 Perrinville Creek Flow Reduction Improvements PRK E21FA c556 Yost Park Infiltration Facility WTR E21JA c558 Phase 12 Annual Water Utility Replacement Project SWR E21GA c559 Phase 9 Annual Sewer Replacement Project STIR E7AC i005 228th St. SW Corridor Improvements STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STIR E6DD i017 Minor Sidewalk Program Revised 2/18/2021 Packet Pg. 132 7.2.c PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title STIR E7AB i024 Audible Pedestrian Signals STIR E7CD i025 89th PI W Retaining Wall STIR E7DC i026 Citywide Pedestrian Crossing Enhancements STIR EBAB i028 220th Adaptive STIR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements STIR EBCC i031 84th Ave W Overlay from 220th to 212th STIR EBDB i033 ADA Curb Ramps STIR EBDC i037 238th St. Island & Misc. Ramps STIR E9AA i038 2019 Traffic Calming STIR E9DA i040 Admiral Way Pedestrian Crossing STIR EOCA i042 2020 Overlay Program WTR E9CB i043 2019 Waterline Overlay STIR E9DC i044 Walnut St. Walkway (3rd-4th) STIR E9AD i045 2019 Traffic Signal Upgrades STIR EOAA i046 2020 Guardrail Installations STIR EOAB i047 2020 Traffic Signal Upgrades STIR EOAC i048 2020 Traffic Calming STIR EODB i049 2020 Pedestrian Safety Program STIR EODC i050 Citywide Bicycle Improvements Project STIR E21CA i051 2021 Overlay Program STIR E20CB i052 76th Ave Overlay (196th St. to OVD) STIR EOCC i053 2020 Waterline Overlay STIR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) STIR E21AA i056 2021 Traffic Calming STIR E21AB i057 2021 Guardrail Installations STIR E21 DA i058 Elm Way Walkway from 8th Ave to 9th Ave STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STM E7FA m105 OVD Slope Repair & Stabilization UTILITIES ESNA solo Standard Details Updates SWR ESGB s0l l Lake Ballinger Trunk Sewer Study STIR E6AA s014 Hwy 99 Gateway Revitalization STM E6FD s017 Stormwater Comp Plan Update STM EBFA s018 2018 Lorian Woods Study UTILITIES EBJB s02O 2019 Utility Rate & GFC Update STM E91FA s022 Ballinger Regional Facility Pre -Design STIR EODA s024 2020 Pedestrian Task Force GF EONA s025 Official Street Map & Sidewalk Plan Update WTR EOJB s026 Yost & Seaview Reservoir Assessment Revised 2/18/2021 Packet Pg. 133 7.2.c PROJECT NUMBERS (By Funding) Proiect Engineering Accounting Proiect Funding Proiect Title Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB FAC PW Concrete Regrade & Drainage South c502 E9MA GF Official Street Map & Sidewalk Plan Update s025 EONA PM Fourth Avenue Cultural Corridor c282 EBMA PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA PRK Yost Park Infiltration Facility c556 E21 FA STM 174th St. & 71st Ave Storm Improvements c521 EBFB STM 2018 Lorian Woods Study s018 EBFA STM 2019 Storm Maintenance Project c525 EBFC STM Ballinger Regional Facility Pre -Design s022 E9FA STM Dayton Street Stormwater Pump Station c455 E4FE STM Lake Ballinger Associated Projects c436 E4FD STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Flow Reduction Improvements c552 E20FC STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STIR 2019 Traffic Calming i038 E9AA STIR 2019 Traffic Signal Upgrades i045 E9AD STIR 2020 Guardrail Installations i046 EOAA STIR 2020 Overlay Program i042 EOCA STIR 2020 Pedestrian Safety Program i049 EODB STIR 2020 Pedestrian Task Force s024 EODA STIR 2020 Traffic Calming i048 EOAC STIR 2020 Traffic Signal Upgrades i047 EOAB STIR 2021 Guardrail Installations i057 E21AB STIR 2021 Overlay Program i051 E21 CA STIR 2021 Traffic Calming i056 E21AA STIR 228th St. SW Corridor Improvements i005 E7AC STIR 238th St. Island & Misc. Ramps i037 EBDC STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STIR 76th Ave Overlay (196th St. to OVD) i052 E20CB Revised 2/18/2021 Packet Pg. 134 7.2.c PROJECT NUMBERS (By Funding) Proiect Engineering Accounting Proiect Funding Proiect Title Number Number STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 EBCC STR 89th PI W Retaining Wall i025 E7CD STR ADA Curb Ramps i033 EBDB STR Admiral Way Pedestrian Crossing i040 E9DA STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 ESDA STR Citywide Bicycle Improvements Project i050 EODC STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Edmonds Street Waterfront Connector c478 ESDB STR Elm Way Walkway from 8th Ave to 9th Ave i058 E21 DA STR Hwy 99 Gateway Revitalization s014 E6AA STR Minor Sidewalk Program i017 E6DD STR SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) i055 E20CE STR Sunset Walkway Improvements c354 E1 DA STR Trackside Warning System c470 ESAA STR Walnut St. Walkway (3rd-4th) i044 E9DC STR 2020 Waterline Overlay i053 EOCC STR 220th Adaptive i028 EBAB SWR 2019 Sewerline Replacement Project c516 EBGA SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Phase 8 Annual Sewer Replacement Project c548 EOGA SWR Phase 9 Annual Sewer Replacement Project c559 E21 GA UTILITIES 2019 Utility Rate & GFC Update s020 EBJB UTILITIES Standard Details Updates solo ESNA WTR 2019 Swedish Waterline Replacement c523 EBJA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WTR Phase 12 Annual Water Utility Replacement Project c558 E21JA WTR Yost & Seaview Reservoir Assessment s026 EOJB WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 2/18/2021 Packet Pg. 135 7.2.d Payroll Earnings Summary Report City of Edmonds Pay Period: 1,000 (02/01/2021 to 02/15/2021) Hour Type Hour Class Description Hours Amount 121 SICK SICK LEAVE 571.00 22,321.95 122 VACATION VACATION 563.00 22,494.27 123 HOLIDAY HOLIDAY HOURS 73.00 3,364.81 124 HOLIDAY FLOATER HOLIDAY 35.00 1,427.53 125 COMP HOURS COMPENSATORY TIME 98.25 3,819.37 131 MILITARY MILITARY LEAVE 22.00 907.69 135 SICK WASHINGTON STATE SICK LEA 14.00 283.98 150 REGULAR HOURS Kelly Dav Used 144.00 6,519.63 155 COMP HOURS COMPTIME AUTO PAY 61.26 3,067.43 160 VACATION MANAGEMENT LEAVE 6.00 461.40 190 REGULAR HOURS REGULAR HOURS 16,959.00 698,985.08 194 SICK Emerciencv Sick Leave 154.50 5,683.20 196 REGULAR HOURS LIGHT DUTY 70.00 4,257.74 205 OVERTIME HOURS OVERTIME .5 4.00 77.87 210 OVERTIME HOURS OVERTIME -STRAIGHT 144.25 7,267.39 215 OVERTIME HOURS WATER WATCH STANDBY 36.00 2,196.28 216 MISCELLANEOUS STANDBY TREATMENT PLANT 15.00 1,540.39 220 OVERTIME HOURS OVERTIME 1.5 227.75 15,116.00 225 OVERTIME HOURS OVERTIME -DOUBLE 219.25 15,210.26 400 MISCELLANEOUS MISC PAY 0.00 300.00 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 349.00 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 924.04 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 264.17 602 COMP HOURS ACCRUED COMP 1.0 35.63 0.00 603 COMP HOURS Holidav Comp 1.0 36.00 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 83.50 0.00 606 COMP HOURS ACCRUED COMP 2.0 61.00 0.00 901 SICK ACCRUED SICK LEAVE 9.50 0.00 902 MISCELLANEOUS BOOT ALLOWANCE 0.00 2,475.00 acc MISCELLANEOUS ACCREDITATION PAY 0.00 67.01 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 177.41 boc MISCELLANEOUS BOC II Certification 0.00 96.39 colre MISCELLANEOUS Collision Reconstruction ist 0.00 87.93 02/18/2021 Packet Pg. 136 7.2.d Payroll Earnings Summary Report City of Edmonds Pay Period: 1,000 (02/01/2021 to 02/15/2021) Hour Type Hour Class Description Hours Amount cpl MISCELLANEOUS TRAINING CORPORAL 0.00 179.12 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 404.96 ctr MISCELLANEOUS CTR INCENTIVES PROGRAM 0.00 1.00 deftat MISCELLANEOUS DEFENSE TATICS INSTRUCTOI 0.00 89.56 det MISCELLANEOUS DETECTIVE PAY 0.00 122.69 det4 MISCELLANEOUS Detective 4% 0.00 1,028.08 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 692.13 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 552.86 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 5,950.92 firear MISCELLANEOUS FIREARMS INSTRUCTOR 0.00 481.56 hol HOLIDAY HOLIDAY 1,283.10 53,317.24 k9 MISCELLANEOUS K-9 PAY 0.00 251.53 less MISCELLANEOUS LESS LETHAL INSTRUCTOR 0.00 85.68 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 1,066.95 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 599.74 Ig12 LONGEVITY Lonqevitv 9% 0.00 4,013.57 Ig13 LONGEVITY Lonqevitv 7% 0.00 1,308.13 Ig14 LONGEVITY Lonqevitv 5% 0.00 1,287.20 Ig15 LONGEVITY LONGEVITY 7.5% 0.00 583.73 Igo LONGEVITY Lonqevitv 1 % 0.00 365.21 Iq5 LONGEVITY Lonqevitv 3% 0.00 1,122.60 Ig6 LONGEVITY Lonqevitv .5% 0.00 366.12 Iq7 LONGEVITY Lonqevitv 1.5% 0.00 277.76 Ig9 LONGEVITY Lonqevitv 3.5% 0.00 193.99 mtc MISCELLANEOUS MOTORCYCLE PAY 0.00 122.69 ooc MISCELLANEOUS OUT OF CLASS 0.00 1,071.90 nds MISCELLANEOUS Public Disclosure Specialist 0.00 101.78 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 2,364.97 prof MISCELLANEOUS PROFESSIONAL STANDARDS 0.00 194.64 pto MISCELLANEOUS Traininq Officer 0.00 163.58 sdp MISCELLANEOUS SPECIAL DUTY PAY 0.00 301.49 sgt MISCELLANEOUS ADMINISTRATIVE SERGEANT 0.00 194.64 st REGULAR HOURS Serqeant Pav 0.00 141.08 02/18/2021 Packet Pg. 137 7.2.d Payroll Earnings Summary Report City of Edmonds Pay Period: 1,000 (02/01/2021 to 02/15/2021) Hour Type Hour Class Description Hours Amount str MISCELLANEOUS STREET CRIMES 0.00 521.80 traf MISCELLANEOUS TRAFFIC 0.00 122.69 vab VACATION VACATION ADD BACK 8.68 0.00 20,934.67 $899,386.81 Total Net Pay: $605,508.39 02/18/2021 Packet Pg. 138 7.2.e Benefit Checks Summary Report City of Edmonds Pay Period: 1,000 - 02/01/2021 to 02/15/2021 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 64612 02/19/2021 bpas BPAS 4,745.20 0.00 64613 02/19/2021 epoa2 EPOA-POLICE 6,027.00 0.00 64614 02/19/2021 epoa3 EPOA-POLICE SUPPORT 631.76 0.00 64615 02/19/2021 flex NAVIA BENEFIT SOLUTIONS 3,413.72 0.00 64616 02/19/2021 teams TEAMSTERS LOCAL 763 5,096.00 0.00 64617 02/19/2021 icma VANTAGE TRANSFER AGENTS 304884 4,566.89 0.00 24,480.57 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 3163 02/19/2021 awc AWC 320,254.83 0.00 3166 02/19/2021 wadc WASHINGTON STATE TREASURER 28,372.03 0.00 3167 02/19/2021 us US BANK 111,884.50 0.00 3168 02/19/2021 mebt WTRISC FBO #N3177B1 108,017.05 0.00 3170 02/19/2021 pb NATIONWIDE RETIREMENT SOLUTION 5,536.19 0.00 3172 02/19/2021 oe OFFICE OF SUPPORT ENFORCEMENT 1,064.50 0.00 0.00 575,129.10 Grand Totals: 599,609.67 0.00 2/18/2021 Packet Pg. 139 8.1 City Council Agenda Item Meeting Date: 02/23/2021 City's Climate Action Staff Lead: Shane Hope Department: Development Services Preparer: Shane Hope Background/History The City has been proactive on climate issues, including steps such as: Support for Mayors' Climate Protection Committee since 2006 Climate Change Action Plan (February 2010) Comprehensive Plan with Sustainability Element that has goals and policies about climate protection Resolution No. 1389 with renewable energy goals and call for updated Climate Action Plan Greenhouse gas inventory, policy analysis, and tool for measuring greenhouse gas emission changes Resolution No. 1453 for 1.5 degree C limit on temperature change by 2050. Staff Recommendation Consider information Narrative Recent Proiect Examples Examples of projects the City has undertaken in recent years to reduce climate change and environmental degradation: 100% renewable energy usage for City (through PUD energy credit program) Fleet vehicles-- o Police Department conversion of patrol vehicle in 2012 to propane fuel, now transitioning to gas/electric hybrid o Public Works Department --Ongoing conversion to electric or hybrid vehicles; current fleet has 8 hybrids, 6 EVs, and 34 propane -powered vehicles. Parks Department --Beach restoration at Waterfront Center (including removal of 50 + creosote pilings) Current & Future Activities The Development Services Department is working with a consultant team to update the Climate Action Plan in 2021. The effort includes community outreach to help the Edmonds community be aware of climate issues and how the community and individuals can reduce climate change and its impacts. For example: Packet Pg. 140 8.1 A virtual Open House was held February 18; A workshop and online survey will be conducted in March. The updated Climate Action Plan Update will identify needed actions to take and methods for measuring progress in reducing greenhouse gases. Meanwhile, the Mayor has directed that the City's Climate Action Team (which has representatives from several departments) be re -started to help the City reduce its climate footprint. In addition, the City is working to implement new energy -saving building techniques (adopted in city code last month) and working to create or improve sidewalks and bicycle lanes that will reduce the need for using gasoline - powered vehicles. Of course, other climate -friendly activities include strengthening City programs and requirements for trees and helping enhance the Marsh habitat. During 2021, the City will be conducting a gap analysis of its Comprehensive Plan, which will include a focus on climate. Presentation The City Council's February 23 meeting will feature a presentation on climate actions the City is undertaking. Packet Pg. 141 8.2 City Council Agenda Item Meeting Date: 02/23/2021 Mayors' Climate Protection Committee Annual Report Staff Lead: Shane Hope Department: Citizens Housing Commission Preparer: Debbie Rothfus Background/History The Mayors' Climate Protection Committee (CPC) for the City of Edmonds began in 2006. CPC members are appointed by the Mayor; the current City Council liaison is Laura Johnson. The group meets monthly to address climate change issues, with special focus on engaging the public and advising the Mayor. Staff Recommendation Consider the information Narrative At the City Council's February 9 meeting, representatives of the Mayors' Climate Protection Committee will make a presentation (see attachment) about the group's activities during the last year and its plans for the coming year. Attachments: CPC_Council.Report_2020 (003) Packet Pg. 142 8.2.a MAYOR'S CLIMATE PROTECTION ION C®MMI"II"'1I"IEIE Annual Report Prepared for: Edmonds City Council Prepared by: Lisa Conley & T. C. Richmond, Committee Co-chairs February 9, 2021 Packet Pg. 143 MAYOR'S CLIMATE PROTECTION COMMITTEE - 2020 REPORT BRIEF OVERVIEW Former Mayor Gary Haakenson created a citizen committee to address the issue of reducing Green House Gas (GHG) emissions. In his column in The Enterprise on July 14, 2006 he wrote: "Of particular importance has been the issue of global warming ... and should be called global WARNING! The problem is real and we should be worried about it; if not for our sakes, for our children and our grandchildren." Mission Since 2006 the Mayor's Climate Protection Committee (CPC) has followed its mission to help the City achieve a number of milestones. 1. Encourage citizens to be part of the solution; 2. Encourage City staff and citizens to conserve current resources; 3. Work with the City Council to implement ideas; and 4. Effectively address the future impacts of climate change. City Leadership - Major Milestones 2020 See 2020 Achievements on page 3 2019 Updated the City's GHG emissions inventory. 2018 Held Taming Bigfoot Edmonds - the CPC along with Interfaith Climate Action (ICA) led community members in a team -based carbon footprint reduction competition. 2017 Former Mayor Dave Earling signed on to the Mayors' National Climate Action Agenda. The City Council adopted Resolution No. 1389 to set renewable energy goals develop a new GHG inventory and begin updating the Climate Action Plan. The City continues to play a leadership role in reducing GHG both locally and globally. 2010 Edmonds leads the way to reduce GHG emissions by creating a Climate Action Plan (CAP) 2009 Edmonds is one of the first cities to conduct a GHG emissions inventory providing a snapshot of emissions using the sources and methods provided by ICLEI. 2006 Council passed Resolution No. 1129 in support of the Kyoto Protocol and endorsing the US Mayors' Climate Protection Agreement. As per Resolution No 1129: "the City Council requests semi-annual updates regarding the progress of the City in Implementing the following program milestones: 1. Conduct an emissions inventory and forecast; 2. Set an [emissions] reduction target; 3. Develop an action plan to achieve the target; 4. Implement the plan; and 5. Periodically review progress and update the plan." February 9, 2021 Page 2 of 7 Packet Pg. 144 MAYOR'S CLIMATE PROTECTION COMMITTEE - 2020 REPORT GROWING PUBLIC SUPPORT Public support continues to grow for climate action. According to research completed by Yale, George Mason and Utah State Universities: 78% of adults in Snohomish County think global warming is happening and 65% think it is caused mostly by human activities. A summary can be found in Appendix A or find the complete report https://climatecommunication.yale.edu/visualizations-data&com-us/ 2020 ACHIEVEMENTS The CPC members (Lisa Herb, Dawna Lahti, Hank Landau, Zen Wolfgang, Nives Dolsak, Jenna Nand, Cynthia Pruitt, David Schaefer) under the leadership of co-chairs T C. Richmond and Lisa Conley with support of Council member Laura Johnson; staff Shane Hope, Kernen Lien and Mayor Nelson met eleven times during the course of the year to work on the following projects. Community & City Partnerships The CPC fostered relationships with staff and partners by hosting these presentations: • May: Mayor Mike Nelson outlined the City's COVID-19 challenges, the opportunity to recover with a green focus and the importance of climate protection. • June: Snohomish County Climate Advisory Committee —Lisa Delude and Stan Gent discussed the County's strategies to engage residents and businesses on sustainability and climate change. • September: WSU Sustainable Steward Program —Heather Teegarden and Dr. Patricia Townsend discussed their Climate Training program for the City of Shoreline and their zero waste work. In addition, CPC members in association with the Edmonds Bicycle Advocacy Group (EBAG) supported City bicyclist and pedestrian improvements including safe bicycling education for Edmonds School District students, bicycle parking, bicycle lanes, route finding signs and Safe Routes to Schools grants. Members zoomed with SnoPUD —Education Team to discuss joint programs and a possible funding opportunity for WSU Training. T.C. Richmond spoke at the September Youth Commission meeting about using social media and encouraging their active climate engagement. Public Engagement As part of our mission to "encourage citizens to be part of the solution," the CPC sent an editorial to local news media about reducing GHG due to the COViD-19 pandemic and our rapid ability to change when the City works together as a community. In addition, individual members wrote editorials on ways to lower carbon footprints with vegan meals and eliminate food waste through composting. February 9, 2021 Page 3 of 7 Packet Pg. 145 MAYOR'S CLIMATE PROTECTION COMMITTEE - 2020 REPORT Council & City Support Our mission to "work with the City Council to implement ideas" and `effectively address the future impacts of climate change" involved writing a letter to the Washington State Department of Commerce in support of a grant application for integrating the CAP into the comprehensive plan. The CPC also submitted letters in support of Council efforts to: • Replace the Sanitary Sewage Sludge Incinerator (SSI) - supporting Project B to "increase carbon recovery, utilize screening and bio-solids as fuel; and lower the utilization of GHG emitting trucking." • Adopt the 1.5°C (2.7° F) marker as the City's climate action goal for future planning. • Update the City's Tree Code - "While it is common knowledge that trees offer cooling shade, block cold winter winds, attract wildlife, and add beauty to the Edmonds community, we also are learning that trees are vital to both GHG mitigation and climate adaptation." 2021 FOCUS The CPC's GHG emission reduction focus for 2021 is to support the City's two goals: 1) have the CAP ready for Council's consideration by mid -year; and 2) support public engagement efforts for this plan. CAP Drafting (Primary Focus) The overarching goal of the 2021 CAP is to establish a suite of ambitious and feasible strategies to reach Edmonds' goal of carbon neutrality by 2050 and to meet the 1.5°C scenario outlined in the 2018 Intergovernmental Panel on Climate Change Special Report. CPC Public Engagement (Primary Focus) The CPC will leverage its existing community connections to reach a broader section of the citizenry. CPC members will conduct outreach through their own networks using key messages, resources and materials from Cascadia Consulting Group's (CCG) ambassador outreach model. CPC will promote Virtual Open Houses, Community Workshops, Online Surveys, Public Meetings and other events. The City's Public Engagement (Secondary Focus) "Community and public engagement is essential in developing and implementing a successful CAP; the plan will support the City in re -envisioning what a climate -smart community looks like and identify pathways that help achieve that vision," from the City's Public Engagement Plan prepared by CCG. February 9, 2021 Page 4 of 7 Packet Pg. 146 MAYOR'S CLIMATE PROTECTION COMMITTEE - 2020 REPORT CPC members will attend Open Houses, Community Workshops and other events to provide support. Details are available on the City's website www.edmondsclimate.com The first Virtual Open House is scheduled from 6:00 pm to 7:45 pm on Thursday, February 18, 2021. Climate Solutions (Secondary Focus) The City has already implemented strategies to reduce its GHG emissions including such programs as retrofitting City buildings for better energy efficiency, building infrastructure to support electric vehicles, replacing the SSI and following a continuous improvement program at the Waste Water Treatment Plant, and adopting new tree codes and expanding urban forests. While the 2021 CAP is being finalized, the CPC urges the City to continue its efforts to reduce GHG emissions throughout 2021. Possible actions (many of which are rooted in the 2010 CAP) the CPC encourages the City to consider: • Continue transportation improvements expanding sidewalks, bicycle lanes and parking'; add elective vehicle charging stations and purchase energy efficient vehicles for City use2. • Expand energy efficient incentives into other areas of the City implementing codes similar to the development in Westgate. (Chapter 16.110 ECC and Chapter 22.110 ECC) • Encourage staff to find ways to reduce GHG emissions in all Public Works projects. • Work with the State, SnoPUD and other partners to implement measures to reduce or sequester carbon emissions such as planting trees, implementing community green energy projects3, marsh restoration, encouraging home energy efficiency programs, electrifying energy sources, etc. • Maintain accurate carbon emission data on a total and per capita basis. • Monitor State and Federal carbon pricing/taxing strategies for project and grant opportunities. • Use City publications and websites to promote and recognize sustainability efforts to both residents and businesses.4 • Restart the City's in-house Green Team meetings to generate ideas to reduce operational GHG emission from each department.5 1 2010 CAP - Transportation: section TR4 2 2010 CAP - Transportation: section TR8 3 2010 CAP - Buildings: section BU2 4 2010 CAP - Community Outreach and Empowerment: section CO2 5 2010 CAP - Community Outreach and Empowerment: section C01 February 9, 2021 Page 5 of 7 Packet Pg. 147 MAYOR'S CLIMATE PROTECTION COMMITTEE - 2020 REPORT ADAPTATION LEADERSHIP Years of delays have allowed global warming to continue to rise to unprecedented levels. According to NOAA's climate.gov site "for 44 years in a row now, the globe has been hotter than the 20th century average. The world's hottest seven years on record have all taken place since 2014, the 10 warmest years have occurred in the past decade and a half." Andrew Dessler, a professor in the geosciences department at Texas A&M University in response to journalists' requests for comment on this warming record says, "Every year for the rest of your life will be one of the hottest on record. This means that 2021 will end up being among the coolest years of this century. Enjoy it while it lasts." As Edmonds continues to plan the best ways to reduce its GHG emissions, the City must take action to adapt to the impacts that have already begun including: • Manage public health crises that arise—e.g. COVID-19, wildfire smoke, insect infestations such as the killer hornets —and put plans in place to more quickly respond to future health crises. • Budget for vulnerability assessment of City infrastructure for public health and safety. • Prepare for sea level rise by reducing flooding impacts due to extreme rain events and King Tides. • Implement affordable housing actions to accommodate an increase in residents due to climate migration. In addition, Federal and State funding will be available shortly for "shovel ready" climate adaptation projects that can get people back to work following the COVID-19 pandemic. Such "shovel -ready" projects could include marsh and wetland restoration, bike infrastructure, sidewalk expansion, culvert replacement for fish passage, adding stormwater pipe capacity, idle -free zone signage, tree planting projects, etc. The City should identify "shovel -ready" infrastructure projects like these that begin to reduce our vulnerability to climate impacts and reduce our GHG emissions today. The City's leadership on inventories, plans and beginning steps will be for nothing if we delay —now is the time to act. February 9, 2021 Page 6 of 7 Packet Pg. 148 MAYOR'S CLIMATE PROTECTION COMMITTEE - 2020 REPORT T SNOHOMISH COUNTY, WASHINGTON Public Opinion on Climate Change, 2020 �1i0 Public opinion data come from the Vale Climate Opinion Maps (YCOM), which are based on a statistical model that employs nationally representative Climate Change in the American Mind (CCAM) surveys conducted between 2008 and 2020. The model combines geographic, census, socioeconomic, and political data with CCAM survey data collected by the Vale Program on Climate Change Communication and George Mason University Center for Climate Change Communication (combined n> 25,000). For more information about the survey question wording and methodology, please visit YCOM: climatecommunication.yale.edu/visualizations-data/ywm-us Beliefs Global warming is happening Global warming is caused mostly by human activities 78� Most scientists think global warming is happening Global warming is affecting the weather Snohomish County, Washington Washington average (75%) Risk Perceptions Worried about global warming Global warming will harts future generations t. Global warming will harm people in the developing countries 68°6 Global warming will harts people in the US I Snohomish County, Global warming will harm me personally Washington 44% Washington average (65%) Policy Support Schools should teach about global warming Fund research into renewable energy sources ;y Provide tax rebates for energy efficient vehicles or solar panels I1118 �o Regulate CO2 as a pollutant Snohomish County, Set stdct CO2 limits on existing coal-fired power plants Washington Washington average (79%) Behaviors Discuss global warming at least occasionally 42% Hear about global warming in the media at least once a week Who should do more about global warming? The Congress My My Local Govt. Citizens Corporations President Governor Officials 66% — 55% 56% Color Legend February 9, 2021 Page 7 of 7 Packet Pg. 149 9.1 City Council Agenda Item Meeting Date: 02/23/2021 Conflict Counsel Compensation Review Staff Lead: Jessica Neill Hoyson Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History Bob Boruchowitz is retained by the City to assess public defense services. He has completed an analysis of the compensation provided to the City's conflict counsel attorneys and is providing recommendations for changes in compensation. Staff Recommendation Review information from Mr. Boruchowitz and approve proposed compensation changes if supported by Council. Narrative See attached presentation. Attachments: rcb218revised PPT for Council FEB 223(JNH Edits) Packet Pg. 150 Compensation for Conflict Panel Counsel Recommendation to Edmonds City Council Robert C. Boruchowitz Assessor for Public Defense Services February23, 2021 Conflict Panel Counsel � Take cases when the primary contract defender, Snohomish County Public Defender, has a conflict of interest. A All of their clients are poor and face possible jail time as well as fines and fees. � Their clients often have significant mental illness. I Their clients are disproportionately of color. Recommendation Conflict Counsel compensation is significantly lower than the rate paid to Snohomish Public Defense and the City's contracted prosecutors. ■ In order to reduce this discrepancy, compensation would need to be increased to $125 per hour. ■ Keeping in mind budgetary constraints, incremental increases are proposed over a 3 year period. Recommendation Increase trial counsel payment from $50 per hour to $65 per hour for 2021, and $85 per hour in 2022, and $125 per hour in 2023. ■ Increase appellate counsel payment from $55 per hour to $65 per hour, and $85 per hour in 2022, and $125 per hour in 2023. ■ Through 2022, these still would be at least $168 to $178 per hour lower than what the City pays its other lawyers. Estimated Increased Annual Cost Approximately 65 cases were assigned to conflict counsel in 2019. ■ Based on a review of invoices, if the hourly rate were to increase by 30 per cent (from $50 to $65), the increase per year would be approximately $6100. ■ If it were to increase 70% (to $85), the increase would be approximately $14,053. Current Presumptive Rate The current presumptive payment is $300 per case, with increases depending on the hours spent by the lawyer. ■ Under this proposal, the presumptive payment would increase to $390 per case. Example of Private Sector Payments * One of the panel lawyers charges $300 per hour in civil cases. *She charged $200 per hour for a criminal case client who was unable to pay going rates. *Her flat fees for privately retained misdemeanors generally range from $2,000 to $8,000 depending on a variety of factors. ■ *For DUI cases, private counsel in our region routinely charge $5000 and up. City Pays More for its Other Law, Yer Work In the City's contract with Lighthouse Law Group for civil City Attorney services, there is an option for some matters to be charged hourly For 2021, those hourly rates range between $243 and $324 per hour. For 2022, those rates range between $253 and $337 per hour 9.1.a Any RALJ appeals exceeding the four included in the Base Fee shall be billed at the rate of $250/hour, All RALJ appeals filed before January t, 2020 shall be billed at the rate of $125lhour; Extreme Risk Protection Order cases filed at municipal c;ouil and superior court shall be billed at the rate of $125/hour; Writ of certiorari or writ of review filed in connection with a criminal case — Representation shall be billed at the rate of S2501hour. In the event of a Packet Pg. 159 Unfairness and Disproportionality ■ There is no reason that prosecution work on an RALJ appeal should be paid $125 per hour or $250 per hour while paying the defense attorney on the other side of the case $55 per hour. ven at �6b per hour the 'D compensation will be comparatively low A "billable year" should be somewhere between 1650 and 1800 hours. At $65 per hour for 1650 hours, a gross "salary" would be $107,250. Realizing that that figure has to provide funds for overhead costs of running an office, the net annual salary for someone at that hourly rate would be approximately half, or about $53,625. That is far below even a starting attorney salary in this area. And it is below salaries for other professionals working for the City. Conflict Attorneys Have to Pay Their Own Overhead Overhead includes office rent, equipment, insurance, utilities, electronic legal research costs, 15 hours per year of CLE training, compensation, including benefits, for any support staff they have, state bar dues ($468 for 2021), transportation costs, and their own medical and dental insurance and retirement benefits. Electronic Legal Research is Expensive The most basic Westlaw plan begins at $89 per month, or $1068 per year. To have the full service to which recent law graduates are accustomed from school costs from $344 per month. In 2020 ... There was one RALJ appeal for conflict counsel and she won a reversal of the case. ■ She billed for 37 hours of time. ■ When the case came back to Municipal Court, it was dismissed. In 2019 In 2019, the three conflict lawyers billed for 66 cases, for $20,443.50. Some clients had multiple cases. . In eve cases, the lawyers billed more than the presumptive six hours, ranging from 7.34 to 12.6 hours. ■ If the hourly rate is increased from $50 to $65, as I recommend for 2021, and if there are 66 cases in 2021, the increased cost would be in the ball park of $6133, If Edmonds Does Not Increase its Compensation, It Likely Will Have Trouble Attracting Experienced and Able Lawyers Whatcom County Recently issued an RFQ for Criminal Conflict Attorney Services for 2020 with a proposed base rate of $500 per adult misdemeanor case assigned with $180 for each half day spent in trial. Edmonds has been paying a base rate of $300 per case. The Three -Step Increase Will Bring Edmonds into Reasonable Compensation ■ The City Should Be able to attract and retain capable and experienced counsel into the future Recommendation Increase trial counsel payment from $50 per hour to $65 per hour for 2021, and $85 per hour in 2022, and $125 per hour in 2023. ■ Increase appellate counsel payment from $55 per hour to $65 per hour, and $85 per hour in 2022, and $125 per hour in 2023. ■ Through 2022 these still would be at least $168 to $178 per hour lower than what the City pays its other lawyers. 9.2 City Council Agenda Item Meeting Date: 02/23/2021 Edmonds Solar Cooperative Proposed Asset Purchase Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The City of Edmonds entered into a ten year lease with the Edmonds Solar Cooperative in April, 2011. The Solar Cooperative installed and has since maintained a solar array with a 23 Kilowatt capacity on building roofs at the Anderson Center. The Solar Cooperative was given a six month lease extension in June of 2020 which extended their existing lease agreement ending 12/31/2020 to 7/1/2021 due to the Covid-19 pandemic. At this time the Solar Cooperative is looking for an opportunity to discontinue their business venture and sell this asset to the City. Presented at Parks and Public Works Committee on 02/09/21- forwarded to full Council Unfinished Business. Staff Recommendation Authorize the Mayor to sign a purchase and sale agreement with the Edmonds Solar Cooperative to purchase the solar installation at Frances Anderson Center. The payment can be made from the Capital Renewal funding available in the 2021 Facilities budget. Narrative The Edmonds Solar Cooperative have met their shareholder expectations and are currently trying to dissolve their business venture and have proposed to sell their remaining physical assets and records history to the City of Edmonds. The current valuation of the physical assets is $18,865 for the system. The out put of the purchased facility will be 9.6 Kilowatts. The remaining portions of the existing installation would be removed by the Solar Cooperative prior to any sale agreement ratification. Those panels are no longer productive. The asking price to the City for the remaining 9.6 kilowatt system is $5,000. Additional operational and maintenance costs will be incurred for the proposed 15 year remaining life of the assets. In addition, opportunities exist for expanding the system back to its original capacity when we see a good opportunity. There may be grant opportunities coming that could assist the City in this effort. Attachments: Solar Energy Facility Site Lease with amendment extension 6-1-2020 Correspondence with Solar Cooperative_p. williams_01-23-2021 Packet Pg. 170 9.2.a SOLAR ENERGY FACILITY SITE LEASE AGREEMENT (Frances Anderson Center Project) This SOLAR ENERGY FACILITY SITE LEASE AGREEMENT (this "Agreement') is made as of A Pet I 1 Z 12011 (the "Effective Date") by and between the CITY OF EDMONDS, W SHINGTON, an optional code City, organized under and by virtue of the laws of the State of Washington, whose address is 121 - 5th Avenue North, Edmonds, Washington 98020 ("Lessor"), and EDMONDS COMMUNITY SOLAR COOPERATIVE, a Washington Cooperative Association, located at 999 Northlake Way #301, Seattle, WA 98103 ("Lessee"), Each of Lessee and Lessor are sometimes individually referred to as "Party" and collectively as the "Parties." RECITALS A. Lessor is the owner of certain real property located in Snohomish County, Washington, together with certain improvements, buildings, and other structures, commonly known as "Anderson Center," as more particularly described and depicted on the attached Exhibit A and incorporated herein by this reference (the "Premises"). B. Lessee is the developer, owner, and operator of photovoltaic solar energy generation equipment and facilities suitable for delivery of electrical energy to be used on the Premises. C. Lessor and Lessee are parties to that certain Solar Power Energy Services Agreement dated of even date herewith (the "Solar Services Agreement"), pursuant to which Lessee (as Seller) has agreed to sell to Lessor, and Lessor (as Customer) has agreed to purchase from Lessee, all of the electrical energy produced by a Solar Energy Facility (or "SEF," as defined in the Solar Services Agreement) to be installed and operated on the Premises by Lessee. D. In furtherance of the Solar Services Agreement, Lessee desires to obtain from Lessor, and Lessor desires to grant to Lessee, a lease of the rooftop of the Anderson Center (the "Premises") and related access and use rights on, over, and across the Property for purposes of (i) constructing, installing, owning, and operating the SEF on the Premises, (ii) transmitting electrical energy to, on, over, and across the Anderson Center, and (iii) access to and egress from the Premises for the installation, operation, maintenance, and removal of the SEF. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants and agreements herein contained, and intending to be legally bound hereby, Lessor and Lessee hereby agree as follows: (wSS840944,D0C-,1100006.900000\ } Packet Pg. 171 9.2.a AGREEMENT 1. Definitions and Interpretations. Capitalized terms not otherwise defined herein shall have the meanings assigned to then► in the Solar Services Agreement or in this Section 1. Titles and headings are included in this Agreement for convenience only, and shall not be used for the purpose of construing and interpreting this Agreement. Words in the singular also include the plural and vice versa where the context requires. "Business Day" means any day that is not a Saturday, Sunday, or holiday recognized by Lessor by ordinance. "Hazardous Material" means any substance, material, or waste that is now or hereafter classified as hazardous or toxic, or which is regulated under current or future federal, State, or local laws or regulations. "Payment Schedule" means that schedule attached to this Agreement and incorporated herein by this reference setting forth the consideration to be paid by Lessee to Lessor for the rights and easements set forth in this Agreement. "State" means the State of Washington. 2. Grant of Lease.. Purpose of Lease: Permitted Uses. 2.1 Lease and Confirmation. For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by Lessor, Lessor hereby leases the Premises to Lessee. 2.2 Purpose of Lease. The lease created by this Agreement is solely and exclusively for solar energy —generation purposes, and throughout the Term (as defined in Sectian 3), Lessee shall have the exclusive right to use the Premises for solar energy generation purposes 2.3 Permitted Uses and Activities. The rights granted to Lessee in this Agreement permit Lessee to do the following: 2.3.1 Use the Premises and such other areas in and around the Premises as identified and depicted on the attached Exhibit A-2, incorporated herein by this reference (collectively, the "Project Area") for solar energy conversion, the collection and transmission of electrical energy to and from the SEF, and for related and incidental purposes and activities, including but not limited to locating, installing, operating, maintaining, improving, repairing, relocating, and removing the SEF on and from the Premises and to make such limited penetrations in the roof and roof structure (excluding any penetrations that would compromise —th"tructural integrity or watertight character of the Premises) as needed to nm wires and conduit from the SEF to the electrical panel and other areas on and within the Premises, in accordance with Lessee's plans and design pre -approved by Lessor in accordance with the Solar Services Agreement (collectively, "Operations"). [WSS840944.D0Q1\00006.900000\ ) 2 Packet Pg. 172 9.2.a 2.3.2 Park in designated areas on the Property; 2.3.3 Access the Project Area (including but not limited to access for lifting, rigging, and material -handling equipment), and access the SEF on, over, and across the Project Area; and 2.3.4 Construct, install, maintain, repair, and remove the SEF on the,Premises in the manner specifically set forth in the Solar Services Agreement; provided, however, that Lessee will not unreasonably interfere with Lessor's use, operation, or maintenance of the Property, the Premises, or any portion thereof. 2.4 Solar Covenant. Lessor hereby covenants to provide for the free passage of solar radiation to the SEF. Any obstruction to the passage of direct solar radiation across the Premises to the SEF by Lessor or a tenant or assignee of Lessor is prohibited. Except as specified on Attached Exhibit A, trees, structures, and improvements located on the Property as of the Effective Date shall be allowed to remain, and Lessee may not require their removal. Trees shown on Exhibit Ashall be maintained at and trimmed to the height shown on said Exhibit. Lessor shall not place or plant any trees, structures, or improvements on the Property after the Effective Date that may, in Lessee's sole judgment, impede or interfere with the passage of direct solar radiation to the SEF, unless Lessor has received prior written approval from Lessee for any such trees, structures, or improvements. Lessee and Lessor further agree to execute and record such instruments or addenda to this Agreement as may be required under applicable State or local law to evidence the solar covenant made in this Section 2.4. 3. 'Perm• Termination. The term of this Agreement shall commence on the Effective Date and shall expire on July 1, 2020 (the "Term"); provided however, unless Lessor has exercised its Buyout Option under Section 7.6 of the Solar Services Agreement, Lessee's right to access the Premises shall survive for a period of sixty (60) days following the expiration or earlier termination of this Agreement for the sole purpose of removing the SEF from the Premises. Without limiting the generality of the foregoing, if construction of the SEF does not commence on or before October 1, 2011, this Agreement shall terminate by its terms and shall be of no further force or effect, unless otherwise agreed in writing by the Parties. All construction and installation activities associated with the SEF shall be completed on or before December 31, 2012. Failure to complete construction and install shall trigger a default. Upon the expiration or earlier termination of the Solar Services Agreement, Lessee shall quitclaim and surrender to Lessor all of Lessee's right, title, and interest in and to the Premises by executing and recording a quitclaim deed or other instrument evidencing the termination of this Agreement. 4. Rent and Leasehold Excise Tax. As consideration for the rights and interests granted by Lessor under this Agreement, Lessee shall pay Lessor the amounts set forth on the rent schedule attached to this Agreement and incorporated herein by this reference (the "Rent Schedule"). Lessor and Lessee agree that the Rent Schedule shall be redacted for purposes of recording this Agreement in the real property records of Snohomish County, Washington, 5. The Lessee shall also pay leasehold excise tax if required by Chapter 82.29A RCW as now stated or hereafter amended. For purposes of leasehold excise tax, taxable rent for the lease {WSS640944.D0C;1\00006,900000\ } Packet Pg. 173 9.2.a space/area has been determined to be $249 per year. The leasehold excise tax rate at the time of execution of this agreement is 12.84%. The maximum rent Lessor may pay for a 75kW solar power system is $249 per year. 82.29A.130 (8) states that leasehold interests for which annual taxable rent is less than two hundred fifty dollars per year are exempt from Leasehold Exchise _ii _i_ �i_ r Ain nn 7_ ..L ..1 .1 ♦.. d. 41— T ax As a Iesult, Lessee shall also pay ule Lessor $0.00 her year In leasseholu excise tax uurrng ULV duration of the lease. Both taxable rent and leasehold excise tax rate shall be revised accordingly, if necessary, as a result of any amendment to Chapter 82.29A RCW and/or determination by any agency collecting or enforcing leasehold excise tax that additional amounts are owed. Lessee shall be responsible for and pay all past due leasehold excise tax, plus interest and penalties, if any, and all future leasehold excise tax owed under this agreement as determined by said agency pursuant to Chapter 82.29A RCW. Additional Rights of Lessee. 6.1 Temporary Construction Laydown Area. Lessor shall make available within the Project Area a temporary location for the assemblage of materials to construct, erect, and install the SEF (such area, a "Laydown Area") for a period not to exceed twenty (20) business days. Upon completion of construction and installation of the SEF, Lessee will remove all materials from the Laydown Area and will restore the Laydown Area to substantially the same condition in which it existed immediately prior to Lessee's use. 6.2 Signage. Lessee shall have the right to erect, modify, and maintain signage on the Premises with respect to the Solar Energy Facility and to Lessee's interests therein. Such signage shall be in the form, placed in the location, and according to the design set forth on the attached Exhibit C and incorporated herein by this reference. 7. Design and Construction of Solar Energy Facility, Acknowledgment of Lessor. 7.1 Design and Construction. Lessee shall mount the solar panels on ballast trays with concrete blocks and shall not physically attach the solar panels to the Premises; provided, however, Lessee may make limited penetrations of the Premises, as described in the Solar Services Agreement, to install, route, and maintain electrical wiring from the SEF to the Property. Structural evaluation will be provided by a licensed engineer. Any and all changes or deviations from approved plans and specifications set forth in the Solar Services Agreement shall require written notification to Lessor and Lessor's written prior approval, which approval shall not be unreasonably withheld. Lessee shall provide to Lessor a construction schedule, and Lessee and Lessor shall coordinate construction of the SEF so as to minimize disruption to the Property, the Premises, and Lessor's activities thereon. 7.2 Acknowledgment of Lessor. Lessor hereby consents to the construction of the SEF solely in accordance with the plans and specifications set forth on the attached Exhibit B. Lessor has provided data to Lessee concerning the construction, specifications, and condition of the Premises, and warrants that the data is accurate to the best of Lessor's knowledge. 7.3 Permits. Lessee shall be responsible for obtaining any and all governmental permits and approvals required prior to any construction activities. The Lessor will assist in the {WSS840944.1)OC;1\00006.9000tri1\ } 4 Packet Pg. 174 9.2.a preparation and presentation of an application for a certificate of appropriateness pursuant to Section 20.45,050 of the Edmonds Community Development Code. Nothing herein shall be deemed to waive or limit the quasi-judicial discretion of the City of Edmonds. 7.4 Roof Warranty Lessee shall assist in maintaining Roof Warranty converage by conducting its Solar Energy Facility construction and maintenance activities in accordance with written direction from the Roofing Manufacturer and Roofing Installer. Lessee shall additionally keep property liability insurance that supplements the roof warranty coverage as specified in Section 11. Maintenance of the Premises,• Security. 8.1 Maintenance. During the Term, Lessee shall, at Lessee's sole cost and expense, maintain the SEF and the Project Area in accordance with all applicable laws, rules, ordinances, orders, and regulations of all governmental agencies. 8.2 Clean Condition. Lessee shall not unreasonably clutter the Premises or the Project Area, and shall collect and dispose of any and all of Lessee's refuse and trash. 8.3 Security. Lessee shall provide all security measures that Lessor determines are or may be reasonably necessary for the SEF. Such measures may, but will not necessarily, include warning signs, closed and locked doors or gates, and other measures appropriate and reasonable to protect against damage or destruction of the SEF or injury or damage to persons or property resulting from the SEF and Operations. Lessee acknowledges that the Premises are part of a public building complex and no security measure taken by Lessee to secure the SEF on the Premises shall restrict public access to public areas or services on the Property. 9. Lessor's Representations alld Warranties. 9.1 Authority: No Third -Parma Rights. Lessor represents and warrants to Lessee that there are no circumstances known to Lessor and no commitments to third parties that may damage, impair, or otherwise adversely affect the SEF or its function by blocking sunlight to the SEF. Lessor covenants that Lessor has lawful title to the Property and full right to enter into this Agreement. 9.2 No Interference. Lessor hereby agrees, for itself, its agents, employees, representatives, successors, and assigns, that it will not initiate or conduct activities that it knows or reasonably should know may damage, impair, or otherwise adversely affect the SEF or its functions, including without limitation activities that may adversely affect the SEF's exposure to sunlight. Lessor further covenants for itself and its agents, employees, representatives, successors, and assigns that it will not (i) materially interfere with or prohibit the free and complete use and enjoyment by Lessee of its rights granted under this Agreement; (ii) take any action that will materially interfere with the availability and accessibility of solar radiation over and above the Premises; (iii) take any action that will or may materially interfere with the transmission of electrical energy to or from the Premises; (iv) take any action that may impair Lessee's access to the Premises for the purposes specified in this Agreement; (v) plant or [WSS840944.DOC:1\00006.900000\ } Packet Pg. 175 9.2.a maintain any vegetation or erect or maintain any structure that will, during daylight, cast a shadow on the SEF; or (vi) take any action that may impair Lessee's access to any portion of the SEF. r--- r i__ ri__�_ i 1.... ,....1 ...1 ...,� U 9.3 SE Property US Lessee; T rays"IC- of the Property. Lessor acui�wi�.urC� —►A P Y-- - agrees that Lessee is the exclusive owner and operator of the SEF, that no portion or component of the SEF is a fixture, and that the SEF may not be sold, leased, assigned, mortgaged, pledged, or otherwise alienated or encumbered with the conveyance of any fee or leasehold interest in or to the Property (any such conveyance, a "Transfer"). Lessor shall give Lessee at least ten (10) Business Days' written notice prior to any Transfer of all or any portion of the Property. Any such notice shall identify the transferee, the portion of the Property to be transferred, and the proposed date of the Transfer. This Agreement and the lease and rights granted to Lessee herein shall survive any Transfer. 10. Default: Remedies. 10.1 Lessee Default. The following events shall be defaults with respect to Lessee (each, a "Lessee Default"): 10.1.1 Lessee breaches any material term of this Agreement, and (A) if such breach is capable of being cured within thirty (30) days after notice from Lessor of such breach, Lessee has failed to cure the breach within such thirty (30) day period, or (B) if Lessee has diligently commenced work to cure such breach during such thirty (30) day period but such breach is not capable of cure within such period, Lessee has failed to cure the breach within a further thirty (30) day period (such aggregate period not to exceed sixty (60) days from the date of Lessor's notice). 10.1.2 Lessee makes an unauthorized roof penetration; 10.1.3 (A) Lessee commences a voluntary case under any bankruptcy law; (B) Lessee fails to controvert in a timely and appropriate manner, or acquiesces in writing to, any petition filed against Lessee in an involuntary case under any bankruptcy law; or (C) any involuntary bankruptcy proceeding commenced against Lessee remains undismissed or undischarged for a period of sixty (60) days. 9.1.4 Lessee fails to complete construction and installation of the SEF in accord with Section 3, 9.1.2 or 9.1.3. 10.2 Lessor's Remedies. If a Lessee Default described in Section 9.1.2 has occurred, this Agreement shall terminate automatically (without requirement of notice). if a Lessee Default described in Section 9.1.1 has occurred and is continuing, Lessor may terminate this Agreement by written notice to Lessee following the expiration of the applicable cure period. In the event of a Lessee Default, Lessor may also exercise any other remedy it may have at law or equity. In addition to any such remedy at law, Grantor may elect to take possession of the SEF and all equiment and accessories thereto if Grantee defaults as provided in Section 9.1 and the subsections thereof. f WSS840944.DOC;1\00006.900000\ ] Packet Pg. 176 9.2.a 10.2.1 Bond for removal. Grantee shall bond in a fonn approved by the Grantor in the sum of the estimated removal cost at the system's installed size for the purpose of covering all costs associated with removal of SEF and restoration of the Premises to their pre-existing condition in the event of default by Lessee and/or termination for cause by Lessor. 10.3 Lessor Defaults. The following events shall be defaults with respect to Lessor (each, a "Lessor Default"): 10.3.1 Lessor breaches any material term of this Agreement, and (A) if such breach is capable of being cured within thirty (30) days after Lessee's notice of such breach, Lessor has failed to cure the breach within such thirty (30) day period, or (B) if Lessor has diligently commenced work to cure such breach during such thirty (30) day period but such breach is not capable of cure within such period, Lessor has failed to cure the breach within a further thirty (30) day period (such aggregate period not to exceed sixty (60) days from the date of Lessee's notice); 10.3.2 (A) Lessor commences a voluntary case under any bankruptcy law; (B) Lessor fails to controvert in a timely and appropriate manner, or acquiesces in writing to, any petition filed against Lessor in an involuntary case under any bankruptcy law; or (C) any involuntary bankruptcy proceeding commenced against Lessor remains undismissed or undischarged for a period of sixty (60) days. 10.4 Lessee's Remedies. If a Lessor Default described in Section 9.3.1 or 9.3.2 has occurred and is continuing, Lessee may terminate this Agreement immediately upon the expiration of the respective cure periods set forth in such provisions, and in addition to any other remedy hereunder, Lessee may terminate the Solar Services Agreement and pursue all available remedies thereunder. In addition, upon a Lessor Default, Lessee may pursue any other remedy given under this Agreement or now or hereafter existing at law or in equity or otherwise. 11. insurance. At all times during the term of this Agreement, Lessee and Lessor shall each, at its own respective cost and expense, obtain and maintain in effect the insurance policies and limits set forth in the Solar Services Agreement. 12. Liability: Indemnity. The Parties agree to indemnify and hold each other harmless from any claim, loss or litigation of any kind or nature arising from or out of the performance or execution of any term of this Agreement. The "Parties" shall mean the officers, agents, and employees of each party. This right of indemnification shall include any tortious or criminal act as well as acts of negligence committed by a party, its officers, agents, or employees. To the extent necessary to fully enforce this Agreement, each party waives any immunity which it may have under Title 51 RCW. 13. NO CONSEQUENTIAL DAMAGES. NOTWITHSTANDING ANY PROVISION IN THIS AGREEMENT TO THE CONTRARY, NEITHER LESSEE NOR LESSOR SHALL BE LIABLE TO THE OTHER FOR INCIDENTAL, CONSEQUENTIAL, SPECIAL, PUNITIVE, OR INDIRECT DAMAGES, ARISING OUT OF THIS AGREEMENT. THE FOREGOING PROVISION SHALL NOT PROHIBIT LESSEE OR {WSS940944.DOC;1\00006.900000\ 1 Packet Pg. 177 9.2.a LESSOR FROM SEEKING AND OBTAINING GENERAL CONTRACT DAMAGES OR EQUITABLE RELIEF FOR A BREACH OF THIS AGREEMENT. 14. Hazardous Materials. 14.1 Lessor shall not violate, and shall indemnify Lessee for, from, and against, any claims, costs, damages, fees, or penalties arising from a violation (past, present, or future) by Lessor or Lessor's agents or contractors of any federal, State, or local law, ordinance, order, or regulation relating to the generation, manufacture, production, use, storage, release or threatened release, discharge, disposal, transportation, or presence of any Hazardous Material on or under the Property. 14.2 Lessee shall not violate, and shall indemnify Lessor against, any claims, costs, damages, fees, or penalties arising from a violation by Lessee or Lessee's agents or contractors of any federal, State, or local law, ordinance, order, or regulation relating to the generation, manufacture, production, use, storage, release or threatened release, discharge, disposal, transportation, or presence of any Hazardous Material on or under the Property. 15. Estoppel Certificate. From time to time, upon written request by Lessee, Lessor shall provide within seven (7) days thereafter an estoppel certificate attesting, to the knowledge of Lessor, of Lessee's compliance with the terms of this Agreement, or detailing any known issues of noncompliance. 16. Assignment, Successors and Assi ns• A reement to Run With Pro ert . Except as provided in this Section 15, neither Party shall have the right to assign any of its rights, duties, or obligations under this Agreement without the prior written consent of the other Party, which consent may not be unreasonably withheld or delayed. Lessee may assign any of its rights, duties, or obligations under this Agreement, without the consent of Lessor, (i) to one or more third parties in connection with a financing transaction or (ii) to any Person succeeding to all or substantially all of the assets of Lessee. Lessor agrees that this Agreement and the lease and rights granted to Lessee in Section 2 shall run with the land and survive any transfer or conveyance of the Property. 17. Notice and Notices. 17.1 Notice. Except as may be required by an emergency, Lessee will give Lessor reasonable written or telephonic noticed before any entry onto the Premises by Lessee's employees, agents, or contractors. In the event of Lessee's entry due to an emergency, Lessee will promptly notify Lessor of its entry and the nature of the emergency. 17.2 Addresses for the Delivery of Notices. Any notice required, permitted, or contemplated hereunder shall be in writing, shall be addressed to the Party to be notified at the address set forth below or at such other address or addresses as a Party may designate for itself from time to time by notice hereunder. Such notices may also be sent by fax transmission: Notice to Lessor: Notice to Lessee: [WSS840944.DOC;1\00006.900000\ } Packet Pg. 178 9.2.a City Clerk Sandra S. Chase CITY OF EDMONDS 121 - 5th Avenue North Edmonds WA 98020 425-775-2525 Fax: 425-771-0252 Chris Herman EDMONDS COMMUNITY SOLAR COOPERATIVE 999 N. Northlake Way #301 Seattle, WA 98103 Ph:(206) 525-3969 Fax: (206) 973-5385 17.3 Chan&e of ReciQient or Address. Either Party may, by notice given at any time or from time to time, require subsequent notices to be given to another individual Person, whether a party or an officer or representative, or to a different address, or both. Notices given before actual receipt of notice of change shall not be invalidated by the change. 18. Miscellaneous, 18.1 Further Assurances. Upon the receipt of a written request from the other Party, each Party shall execute such additional documents, instruments, and assurances and take such additional actions as are reasonably necessary and desirable to carry out the terms and intent hereof. Neither Party shall unreasonably withhold, condition, or delay its compliance with any reasonable request made pursuant to this Section 17.1. 18.2 Quiet Enjoyment. Lessor covenants and warrants that Lessee shall peacefully hold and enjoy all of the rights granted by this Agreement for its entire Term without hindrance or interruption by Lessor or any person lawfully or equitably claiming by, through, under or superior to Lessor subject to the terms of this Agreement. 18.3 No Partnership or Sale. Nothing contained in this Agreement shall be deemed or construed by the Parties or by any third person to create the relationship of principal and agent, partnership, joint venture, buyer and seller of electrical energy, or any other association between Lessor and Lessee, other than the relationship of Lessor and Lessee. 18.4 Severabilit . In the event that any provisions of this Agreement are held to be unenforceable or invalid by any court or regulatory agency of competent jurisdiction, Lessor and Lessee shall negotiate an equitable adjustment in the provisions of this Agreement with a view toward effecting the purposes of this Agreement, and the validity and enforceability of the remaining provisions shall not be affected by it. 18.5 HeadingA. The headings in this Agreement are solely for convenience and ease of reference and shall have no effect on interpreting the meaning of any provision of this Agreement 18.6 Time of Essence. Times is of the essence in the performance of this Agreement. 18.7 Recordation. Lessee may, at its sole cost and expense, record in the real property records of Snohomish County, Washington, this Agreement provided that all payment terms shall be redacted for such recording purposes. { WSS840944.DOC;1\00006.900000\ 1 9 Packet Pg. 179 9.2.a 18.8 Amendments. This Agreement may be amended only in writing signed by Lessee and Lessor, or their respective successors in interest. 18.9 Cotinte, xparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same agreement. 18.10 Sindiix$ Effect. This Agreement and the rights, privileges, duties, and obligations of the Parties as set forth herein shall inure to the benefit of and be binding upon each of the Parties, together with their respective successors and assigns. 18.11 Entire A reement• Waivers. This Agreement constitutes the entire agreement between the Parties and supersedes the terms of any previous agreements or understandings, oral or written. Any waiver of this Agreement must be in writing. Either Party's waiver of any breach or failure to enforce any of the terms of this Agreement shall not affect or waive that Party's right to enforce any other term of this Agreement. [SIGNATURE PAGES FOLLOW] Ws5840944.DOC;1100006.900000\ 1 10 Packet Pg. 180 9.2.a IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date. LESSOR: LESSEE: CITY OF EDMONDS EDMONDS COMMUNITY SOLAR COOPERATWVE, a Washington Cooperative Association By: By: Mayor Mike Cooper r1s Herman Its: President & Chairperson ATTEST/AUTHENTICATED: By: .d e4 Saltdra S. Chase, City Cleric APPROVED AS TO FORM: Office of the City Attorney By: Jeffery Taraday ( WSS840944.DOC;1\00006.900000% ) 11 Packet Pg. 181 9.2.a EXHIBIT A DESCRIPTION AND DEPICTION OF PROPERTY & PROJECT AREA Frances Anderson Center, 700 Main Street, Edmonds WA, 98020 Potential locations of solar equipment highlighted in Red Squares {WSS840944.DOC;1\00006.900000\ ) Exhibit A Packet Pg. 182 9.2.a Narrative The total area of the 5 roofs (3 of SW classroom wing (7296 sf) & 2 due south of tall building section (2730 sf)) that we need for the arrays is 10,026 sq. ft. We will not be able to use all of it due to some side shading from the tall section, south shading by the clerestory on the northernmost classroom roof and some mechanical features but we need to have use of it all for staging and wiring and access. There are 5 trees on the south side of the classroom wing, numbered 1-5 starting at the west end and moving east. Tree 1 is 10' from the building and sticks up approximately 10' above the roof. It needs to be trimmed to no more than 3'6" above the roof which means trimming approximately 6' off the top. It has been previously trimmed to that level. Tree 2 is 5' from the building and sticks up approximately 6' above the roof. It needs to be trimmed to no more than 1'6" above the roof which means trimming approximately 4' off the top, Trees 3,4,5 are 17' from the building and stick up approximately 6' above the roof and do not require trimming but will need to be maintained at that level to avoid shading the southernmost solar array on the classroom wing. All 5 trees are small and will not be difficult to trim or maintain. t 2 o' t!'A r"E I"i I C- . . WtN 1 90 '�'scALffi l�'' F 7 •_ �, �r G- �' rtia a0r,Pq Iit` Ic s►r5 d 1?�M Tim N 4 A FF�•x . Pr'IA I Nrd1M '5 G ° L ,QHrr f 19.'R I fig 7F•� kkW T�k� �,4, r- t �, Fi NI SH t a {WSS840944.DOC;1\00006.900000\ ] Exhibit C Packet Pg. 183 9.2.a EXHIBIT B SOLAR ENERGY FACILITY SPECIFICATIONS Up to 75kW Solar Facility Design Plan to be provided by the Cooperative after Solar Site Design is Completed by its chosen vendor. City of Edmonds Facilities Personnel will have prior approval of the design and location of all equipment to be installed at the Frances Anderson Center. City approval of the design of the SEF will not be unreasonably withheld. {wss840944.DOQ11(0006.90WO A I Exhibit C Packet Pg. 184 9.2.a EXHIBIT C FORM AND DESIGN OF LESSEE'S SIGNAGE To be provided by the Cooperative after Solar Site Design is Delivered. City of Edmonds will have prior approval of format, content and location of all signage, Approval by the City will not be unreasonably withheld. iwsssaogaa.Wc:iw0006MoarxA i F xhibit C Packet Pg. 185 9.2.a EXHIBff D RENT SCHEDULE Edmonds Community Power Cooperative shall pay to the City of Edmonds an annual lease payment of $249. The lease payment will .be due within 10 days of the beginning of each year this contract is in force. iwsssanvda.00C,,IVMou.�xxxW 1 Exhibit D Packet Pg. 186 9.2.a Z Originator: O Department/Division: I~ a W Name of Consultant/Contractor run CONTRACT TITLE: W C No. 20200616 (City Clerk Use Only) CONTRACT ROUTING FORM t "`U.VI / Routed by: v" ,-c Type of Contract: (GR) Grants ❑ (1) Intergovernmental Agreement Z ❑ Z (S) Purchase of Services (W) Public Works W Z Bid/RFP Number: O / u Effective Date: l I (o 7y'Lo 0 Has the original City contract boilerplate language been modified? F If yes, specify which sections have been modified: ZO Description u of Services: Total Amount of Contract: Budget # rn J Budget # W G g Budget # u ZAre there sufficient funds in the current budget to cover this contract. Z Remarks: L (L) Lease Agreement (0) Other Completion Date: -4�..c Yes ©No 07/01 /21 Amount; Amount: Amount: ? E) Yes ©No Authorization Level: Director W j 1. Project Manager & City Council Approval Q 2, Risk Management/Budget Date (if applicable) Z 3, City Attorney ❑ 7. Mayor 4, Consultant/Contractor 8. City Clerk 5. Other Packet Pg. 187 9.2.a AMENDMENT NO. 1 TO SOLAR ENERGY FACILITY SITE LEASE AGREEMENT (Frances Anderson Center Project) WHEREAS, the City of Edmonds, a Washington municipal corporation ("Lessor"), and the Edmonds Community Solar Cooperative ("Lessee"), entered into an underlying Solar Energy Facility Site Lease Agreement dated April 12, 2011 ("Lease"); and WHEREAS, the Lease is for the location of a solar energy facility on the rooftop of the Frances Anderson Center for solar energy generation purposes to facilitate a Solar Services Agreement between the parties; and WHEREAS, the term of the Lease began on April 12, 2011 and is set to expire on July 1, 2020; and WHEREAS, the Lessor and Lessee have been in discussions regarding the future of the Solar Services Agreement, which may require an extension of the Lease; and WHEREAS, due to the ongoing COVID-19 pandemic and the related restrictions on City Council meetings created by Governor Inslee's Proclamation 20-28, which allows only remote public access to City Council meetings and therefore restricts meeting topics to only those matters that are "necessary and routine" or are necessary to respond to the COVID-19 outbreak, the parties have agreed to extend the Lease to allow time for the City Council to consider any recommendations relating to the Solar Services Agreement and related Lease; and WHEREAS, the Lessor and the Lessee have agreed to extend the expiration date of the underlying Lease to December 31, 2020, with the option to extend the Lease an additional six months, through July 1, 2021, should additional time be needed by the parties to finalize discussions on the Lease and the related Solar Services Agreement; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as follows: 1. The underlying Lease of April 12, 2011 between the parties, which is incorporated by this reference as if fully set forth herein, is amended in, but only in, the following respect: 1.1 Term of Lease. Section 3 of the Lease shall be revised to read as follows: 3. Term: Termination. The term of this Agreement shall commence on the Effective Date and shall expire on December 31, 2020 (the "Term"), which expiration date shall be extended to July 1, 2021 upon written agreement of the Parties; provided however, unless Lessor has exercised its Buyout Option under Section 7.6 of the Solar Services Agreement, Lessee's right to access the Premises shall survive for a period of sixty (60) days following the expiration or earlier termination of this Agreement for the sole purpose of removing the SEF from the Premises. Without limiting the generality of the foregoing, if construction of the SEF does not Packet Pg. 188 9.2.a commence on or before October 1, 2011, this Agreement shall terminate by its terms and shall be of no further force or effect, unless otherwise agreed in writing by the Parties. All construction and installation activities associated with the SEF shall be completed on or before December 31, 2012. Failure to complete construction and install shall trigger a default. Upon the expiration or earlier termination of the Solar Services Agreement, Lessee shall quitclaim and surrender to Lessor all of Lessee's right, title, and interest in and to the Premises by executing and recording a quitclaim deed or other instrument evidencing the termination of this Agreement. 2. In all other respects, the underlying Lease between the parties shall remain in full force and effect, amended as set forth herein, but only as set forth herein. DATED this IOth day of July 2020. LESSOR: CITY OF EDMONDS Michael Nelson, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney LESSEE: EDMONDS COMMUNITY SOLAR COOPERATIVE Printed Name: Title: Packet Pg. 189 9.2.a STATE OF WASHINGTON) )ss COUNTY OF ) On this day of 2020, before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , and executed the foregoing instrument, and acknowledged the said instrument to be his/her free and voluntary act and deed for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 190 9.2.b Sullivan, Thom From: Williams, Phil Sent: Saturday, January 23, 2021 7:17 PM To: Carlo Voli Cc: Sullivan, Thom Subject: Re: Solar system on Frances Anderson center Carlo, Thanks for your efforts and creativity in putting this together. I like this idea and will get this in front of the necessary people for review and get back to you as quick as I can. If we have questions you'll hear even sooner. Thanks Thom - let's discuss Sent from my iPhone On Jan 22, 2021, at 5:50 PM, Carlo Voli <carlovoli@yahoo.com> wrote: Hi Phil, Just checking in to make sure you got the email below I sent earlier this week. Thanks and have a great weekend, Carlo On Monday, January 18, 2021, 02:23:42 PM PST, Carlo Voli <carlovoli@yahoo.com> wrote: Hello Phil, Hope you've had a good transition into the new year. We've finally ran the numbers and have a very generous offer for the city to purchase the solar array on top of the Frances Anderson Center, which would allow the city to break even on power bill savings at 10% discount rate for the next 15 years (taking into account the cost of expected inverter replacement during the 15 years remaining lifespan of the 9.6 kW solar array) The solar system is currently 23KW. Due to the ongoing degradation of some of the Silicon Energy panels, the cooperative is planning to have all the Silicon Energy panels removed. This would leave a solar system of 9.6 kW, composed exclusively of Itek solar panels. The valuation for a new 9.6 kW solar system is $28,926 The valuation for a 10-year-old 9.6 kW solar system (as the one at the Frances Anderson Center) is around $18,865 Our offer to the city of Edmonds for the purchase of the 10-year-old 9.6 kW solar system is $5,000 (which as I mentioned earlier, would allow the city to break even on power bill savings at 10% discount rate for the next 15 years). Packet Pg. 191 9.2.b To: Napolitino, Royce<Royce.Napo Iitino@edmondswa.gov> Subject: Re: Solar system on Frances Anderson center Go ahead and forward the data to him. I think his only interest is the cost per kilowatt hour for the facility under PUD's schedule 25 1 believe. Sent from my iPhone On Oct 20, 2020, at 7:00 AM, Napolitino, Royce<Royce.Napolitinoaedmondswa.gov> wrote: Phil I returned to my scanned files to retrieve the last three invoices from PUD at the Anderson Center. Please note, these expenses are down nearly $1000 a month now with the programming and recreation that is not happening in the Anderson Center. Note the important message, as well. "... your net metering reserve balance ... minimum charge based on the connected load." I didn't know if that was part of your consideration. I did not include Carlo Voli in this thread. He has yet to receive any information from me in this regard. Find the information attached, Royce Napolitino w 425.771.0235, Ext 1235 From: Williams, Phil <Phil.Wllliams edmondswa. ov> Sent: Sunday, October 18, 2020 1:30 PM To: Napolitino, Royce <Royce.NapolitinoC7edmondswa.gov> Cc: carlovoli(a7�yahoo.com Subject: FW: Solar system on Frances Anderson center Royce — can you send Carlo a copy of our last couple bills from SnoPUD for Anderson Center electric? Thanks Packet Pg. 192 9.3 City Council Agenda Item Meeting Date: 02/23/2021 Old Public Works Zoning Change Consideration Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The Old Public Works building was replaced in 1992 by the new Public Works building on 210th St SW. Since this time the Old Public Works building has had lease agreements with both the Driftwood Players and the Arts Festival Foundation. In attempting to renew these now expired lease agreements it was identified by the City Attorney that there was a zoning conflict with the usage of the Old Public Works building for non -Public use. Reviewed by Finance Committee on 02/09/21 - forwarded to full Council for approval as Unfinished Business. Staff Recommendation Approve the attached Interim Zoning Ordinance and authorize the Mayor to execute short term lease agreements with the existing tenants covering the next 6 months with options for additional 6 month extensions if needed. Narrative Edmonds Old Public Works is zoned currently for Public Use, since 1992 the building previously occupied by Public Works has been leased to the Driftwood Players and the Arts Festival Foundation. Until recently, the violation of current zoning was unknown. When the conflict was noted by the City Attorney it was proposed that the current lease agreements were favorable for the City to continue and that an Interim Zoning Ordinance would allow for new short term leases to be signed with current tenants while the City works to implement a longer term solution to the zoning conflict while also allowing for future City usage of the leased spaces should the need arise. Attachments: Interim Zoning Ordinance —Old Public Works_Draft_02-03-2021 Packet Pg. 193 9.3.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 16.80 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE TO REVISE THE USES AVAILABLE IN THE P (PUBLIC USE) ZONE, PROVIDING FOR SUNSETTING AND SEVERABILITY, AND SETTING AN EFFECTIVE DATE FOR THIS INTERIM ZONING ORDINANCE. WHEREAS, it has come to the City's attention that the City has entered into leases with certain nonprofit corporations for the occupation and use of certain portions of public buildings located in the P — Public Use zone, as set forth in Chapter 16.80 of the Edmonds Community Development Code ("ECDC"), without the express allowance of such a use in that zone; and WHEREAS, the City Council has determined that the continued use of such public property building spaces is beneficial to the City and the public; and WHEREAS, an amendment to the P-Zone uses to allow as a permitted use the lease of public property building spaces under certain circumstances will allow appropriate use of otherwise unused public property building spaces while providing for the reclamation of such spaces for City use when needed; and WHEREAS, pursuant to RCW 36.70A.390, the City Council may adopt this interim zoning ordinance without first holding a public hearing, but must hold a public hearing within at least sixty (60) days of its adoption; and WHEREAS, the COVID-19 crisis has prevented the City from using its normal public participation process leading up to the adoption of this interim zoning ordinance; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 16.80 entitled "P — Public Use" is hereby amended to read as set forth in Attachment A hereto, which is incorporated herein by this reference as if set forth in full (new text is shown in underline). Packet Pg. 194 9.3.a Section 2. Sunset. This interim zoning ordinance, which is governed by RCW 36.70A.390, shall remain in effect for 180 days from the effective date or until it is replaced with another ordinance adopting permanent regulations, after which point it shall have no further effect. Section 3. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 4. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. Section 5. Adoption of Findings. The city council hereby adopts the above "whereas" clauses as findings of fact in support of the adoption of this interim zoning ordinance. APPROVED: MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 195 9.3.a ATTACHMENT A CHAPTER 16.80 MOM 41011,P14 Sections: 16.80.000 Purposes. 16.80.010 Uses. 16.80.020 Conditional use permit criteria. 16.80.030 Site development standards. 16.80.000 Purposes. The P district has the following purposes: A. To provide for siting and development of regional public facilities to be located in or near residential areas and to establish standards which will minimize the impact of these facilities on nearby properties; B. To regulate the use of these lands to assure their continuing availability for public use. 16.80.010 Uses. A. Permitted Uses. 1. Regional public facilities; 2. All local public facilities subject to the additional requirements of ECDC 17.100.050; 3. Neighborhood parks, natural open spaces, and community parks with an adopted master plan subject to the requirements of ECDC 17.100.070; 4. Primary and high schools subject to the additional requirements of ECDC 17.100.050 (G) through (R). 5. Leases of public property building spaces by non-profit corporations under terms that allow for the reasonably prompt return of such property to public use, as needed. B. Permitted Secondary Uses. 1. Facilities comparable with and designed to serve permitted uses (e.g., restrooms, safety lighting, fencing, benches, tables, minor shelters, athletic structures, minor service support structures, associated storage and maintenance yards, and incidental parking for five or less cars); Packet Pg. 196 9.3.a 2. Commercial uses incidental to and related to a sited regional public facility, such as restaurants, snack bars, gift shops, tourist shops, etc. C. Uses Requiring a Conditional Use Permit. 1. Service and support facilities for permitted uses (e.g., transportation storage and maintenance; service and repair shops; outdoor storage); 2. Municipal and franchised service facilities including storage and maintenance buildings and yards, sewage treatment facilities, water storage and pumping facilities, substations; 3. Stadiums, bleachers, playfield lighting, clubhouses, and swimming pools; 4. Structures over 25 feet in height; 5. Regional parks and community parks without a master plan subject to the requirements of ECDC 17.100.070. 16.80.020 Conditional use permit criteria. In considering a conditional use permit application under Chapter 20.05 ECDC for the public use (P) zone, the hearing examiner and/or city council shall consider the following: A. Impact of the proposal on the visual and aesthetic character of the neighborhood; B. Orientation of facilities to developed or undeveloped residential areas; C. Preservation of natural vegetation and/or other natural features; D. Hours of operation; performance standards; conformance of the proposal with the city's noise ordinance; E. Ability of the proposal to provide for adequate on -site parking; and traffic impacts of the proposal on the neighborhood. 16.80.030 Site development standards. Although each public use will undergo extensive review by the ADB in light of its relationship to its surrounding neighbors, there will be certain minimum development standards to be used in the design of these facilities. These standards may be subject to the grant of variance under the provisions of ECDC 20.85.000. A. Minimum Setbacks. A minimum landscaped setback of 20 feet shall be maintained from a public street or other property lines, except that a setback of 25 feet shall be maintained for all structures, structured play areas and structured athletic fields from adjacent residentially zoned properties. These setbacks shall be fully landscaped. Packet Pg. 197 9.3.a B. Height. The maximum height of a building in this zone shall be 25 feet, unless a conditional use permit has been obtained, except that the height of schools shall be governed by ECDC 17.100.050 (1). A conditional use permit for additional height may permit structures up to a maximum height of 60 feet. C. Lot Coverage. The maximum lot coverage by buildings and other structures shall not exceed 35 percent unless a conditional use permit has been obtained. D. Signs. All signs shall be subject to ADB approval. Signs shall be kept to a minimum size, which is compatible with the surrounding neighborhood and uses, while providing adequate visibility. E. Landscaping. Site landscaping requirements shall be reviewed pursuant to Chapter 20.13 ECDC F. Parking. All regional public facilities shall comply with the minimum off-street parking requirements contained in ECDC 17.50.030. 1. All on -site parking lots shall be screened from adjacent residential properties with a solid wall or sight -obscuring fence not less than six feet in height. Such walls or fences may be built progressively as the parking facilities are installed. Landscaping shall be installed in accordance with ECDC 20.13.025. 2. Regional public facilities shall submit a transportation management plan for approval by the city. The plan shall address the following: traffic control, parking management, mitigation measures for overflow parking into adjoining residential areas, and traffic movement to the nearest arterial street. G. Orientation to Transportation Facilities. All regional public facilities must be located adjacent to or within 500 feet of a principal or major arterial street. H. Transit. All regional public facilities shall be located within 1,500 feet of an existing transit center. At least one on -site transit stop or station shall be required. The transit stop or station shall include a turnout of suitable size and location to accommodate public buses. I. Lighting. All exterior lighting shall be arranged and directed so as to direct the light away from adjacent residential uses. J. Screening. Electrical substations, water/sewer pump stations, sewage treatment facilities, solid waste facilities, commuter parking lots, and maintenance and storage yards shall be adequately screened from adjacent residential properties with a solid wall or sight -obscuring fence not less than six feet in height. Landscaping shall be provided in accordance with Chapter 20.13 ECDC. Packet Pg. 198 9.3.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of 2021, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 16.80 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE TO REVISE THE USES AVAILABLE IN THE P (PUBLIC USE) ZONE, PROVIDING FOR SUNSETTING AND SEVERABILITY, AND SETTING AN EFFECTIVE DATE FOR THIS INTERIM ZONING ORDINANCE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2021. CITY CLERK, SCOTT PASSEY 6 Packet Pg. 199 9.4 City Council Agenda Item Meeting Date: 02/23/2021 Social Worker Job Description Review/Approval and Budget Authorization Staff Lead: Patrick Doherty Department: Community Services Preparer: Patrick Doherty Background/History City Council approved a new $500,000 Human Services program in the 2021 Budget (with an additional up to $50,000 for a potential Administrative Assistant). City Council approved this new program and its corresponding budget with the express intent to include funding for a Social Worker position. City Council must approve the job description and budget authorization for this new position. This item was presented to City Council Committee on 1/12/21, at which time Committee members asked that the job description be further developed to include the pay range, a broader definition of "at - risk" populations, and clearer resolution of whether social worker licensure is required. The revised job description, responding to these concerns, was presented to the Committee again at their 2/9/21 meeting, at which time Committee members moved to forward the issue for full Council consideration and approval. Staff Recommendation 1. Approve permanent, full-time Social Worker position at 1 FTE in 2021 2. Approve Social Worker Job Description 3. Approve Salary Range of $6,624 to $6,216/month 4. Approve transfer of up to $131,141.44 from the Human Services Program Fund to the General Fund to fund the Social Worker position in 2021. Narrative Attached for Council's consideration is a final draft of the Social Worker/Community Support Specialist job description. The question of licensure was raised during Committee discussion. Two permanent licensure levels are provided by the State of Washington: Licensed Independent Clinical Social Worker (LISCW) and Licensed Advanced Social Worker (LASW) LISCW allows the Social Worker to provide full clinical care, including psychotherapy for people with mental health and substance abuse issues, as well as the ability to prescribe therapy and/or direct referral to facilities. This license requires 4,000 hours of supervised work. LASW allows the Social Worker to provide clinical care also, but under the supervision of a clinician and/or agency with clinicians. This license requires 3,200 hours of supervised work. Packet Pg. 200 9.4 Licensure is a high bar, and many agencies do not require their Social Workers to be licensed. Requiring licenses could substantially reduce the applicant pool, plus it focuses the hiring entity perhaps excessively on this one qualification to the exclusion of other important considerations. An additional concern specific to the LISCW is that a Social Worker conducting clinical therapy, prescriptions and clinical placements as a City employee, would have no in-house supervision of that clinical work (due to lack of any in-house subject matter expertise), which would raise quality of service and liability concerns. The fact is, the Social Worker working for the City will be required to be fully engaged with and connected to all the human services and clinical agencies that support Edmonds. Need for clinical intervention would be no more than a phone call away. For these reasons, staff recommends not requiring these licenses, but recognizing than as desirable additional qualifications if applicants possess them. The Pay Grade is NE-14 with a pay range of $6,624 to $8,216/month. With up to 32% in benefits, using the top monthly pay range, the annual cost to the City would be up to $130,141.44. Attachments: FINAL DRAFT Social Worker JD Packet Pg. 201 9.4.a City of EDMONDS Washington DRAFT (Social Worker/Community Support Specialist) NE-14 ($6,624 to Department: Community Services Pay Grade: $8,216/month) Bargaining Unit: AFSCME Council 2 FLSA Status: Non -Exempt Director, Community Revised Date: Reports To: Services POSITION PURPOSE: The City of Edmonds is seeking a highly -motivated individual for the appointive position of Social Worker/Community Support Specialist. Under the general supervision of the Community Services Director and in conjunction with the Human Services Program Manager, provide immediate -response, case management and referral services to people with mental health, substance use, behavioral, housing, financial and other social service needs in Edmonds. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. The main focus of this position is to help at -risk populations within Edmonds who are dealing with issues such as housing stress or homelessness, addiction, mental or behavioral health challenges, disabilities, isolation, among others, while decreasing barriers, providing resources, and finding alternatives to their current situation. This position functions predominantly as a case manager to bridges the gaps left between other social services agencies, providers, law enforcement and/or emergency medical response and the social needs of people within the at -risk population. This position will directly contact and/or accompany emergency medical responders and/or law enforcement on patrol to assist individuals belonging to the target populations in accessing mental health, substance use, and/or homeless or other social services. Successful performance of the work requires the incumbent to exercise individual initiative and apply considerable independent judgment gained through experience. ILLUSTRATIVE EXAMPLES OF WORK/ESSENTIAL FUNCTIONS: Cultivate contacts and establish and maintain positive, effective, collaborative working relationships with Edmonds Police Department personnel, South Snohomish County Fire and Social Worker/Community Support Specialist Last Review Packet Pg. 202 9.4.a 2of8 JOB DESCRIPTION Social Worker/Community Support Specialist Rescue personnel, and local/regional human services other law enforcement agencies, emergency medical response agencies, court system, community leaders, Snohomish County Human Services, federal, state, regional and local -agencies, homeless shelters, area community service and faith -based groups, staff of state and local hospitals and health providers in an effort to care for and assist Edmonds residents in need of social services. Develop a network of working relationships with: the Compass Health Crisis Triage Center, the Providence Behavioral Health Urgent Care facility, voluntary outreach teams, Involuntary Treatment Act (ITA) teams, Snohomish County Jail, detox providers, emergency housing providers and other social service providers. Network with local services and outreach to people in support facilities (shelters, substance - abuse programs, etc.). Establish and maintain rapport with the populations served. Provide information, consultation, and referral to social services agencies. Respond to requests for information about available services for homeless, mentally ill and substance -abusing populations and those with other human and social service needs. Make referrals to appropriate service providers and coordinate service delivery. Screen and assess individuals for mental and behavioral health and/or substance -use disorders. Facilitate patient engagement and follow-up care. Provide education about common mental and behavioral health and/or substance -use disorders and the available treatment options. Provide brief behavioral interventions using evidence -based techniques such as behavioral activation, problem -solving treatment, motivational interviewing, or other treatments as appropriate. Provide or facilitate outside referrals to community behavioral health services as needed Assist the target populations served with obtaining basic resources such as shelter, food, medical services, and other social and human services as needed. Assist law enforcement or Fire District personnel, as well as social -service agency personnel, with relocations of clients in need of shelter, medical attention, housing, etc. Provide outreach, engagement and liaison support to those people that are seen on a reoccurring basis which may require short-term intensive case management (and occasionally longer -term case management). Facilitate services for high -need individuals across all involved systems of care. Monitor contact behaviors and progress, provide assistance to contacts toward attaining predetermined goals, schedule contacts appointments, visit and observe residences. Promote best practices in treatment approaches, support systems and interventions. Last Review Packet Pg. 203 9.4.a 3of8 JOB DESCRIPTION Social Worker/Community Support Specialist Meet with and interview contacts, families, and other care providers to assess needs and eligibility of services. Advocate needs of contacts within and outside system; liaise between contact, caregivers, and service providers. Provide client -level troubleshooting and advocacy. Follow up with identified individuals in an effort to bridge gaps left between other social services agencies, providers, law enforcement and/or emergency medical response and the social needs of people within this population. Consult with other agency professionals on difficult cases. Assist Human Services Program Manager in: • Developing and recommending procedures for identifying and screening people with social service needs. • Establishing and administering tracking systems for target populations and service providers. • Studying and analyzing program participation, including recommendations and reports for improvement of existing and development of new programs. • Reviewing statistical data and identifying future trends. • Collecting and preparing data for daily status reports and weekly/monthly outcome summaries. Provide supportive data to Develop and recommend programs, policies, procedures, and projects in conjunction with the Human Services Program Manager that will assist in efficiently addressing the human and social service needs of the target populations served within the Edmonds community. Prepare memos, correspondence, records, and reports related to social services activities. Coordinate with law enforcement personnel and/or social services agency personnel to arrange for the transport of person(s) in need of assistance to appropriate facilities. May attend and testify at court hearings and other legal proceedings. Perform related work and special projects as assigned. REQUIRED KNOWLEDGE OF: The philosophy and objectives of social services and community service programs. Symptoms, common behavioral and social characteristics, and other manifestations of the disabilities affecting the population served. Special needs of homeless populations. Last Review Packet Pg. 204 9.4.a 4of8 JOB DESCRIPTION Social Worker/Community Support Specialist Presentation of mental illness related behaviors and appropriate clinical interventions. Safety practices, policies and applicable federal, state and local laws, ordinances, codes, regulations, policies and procedures. Motivational interviewing. Addiction process and chemical dependency (CD) treatment approaches and expected outcomes. Interviewing and counseling practices and techniques relevant to the population served. Medicaid, Medicare, and Social Security Disability Income (SSDI) guidelines. Local, state and regional resources and programs for the homeless, mentally ill, substance - abusing population and those with other social service needs. Availability of community systems and resources including residential housing for the populations served. Assessment and social casework techniques. Human development and behavior. Writing and research techniques. Conflict resolution principles, de-escalation and problem -solving techniques. Judicial procedures, sentencing implications, and the corrections environment. Related state and federal mandates including those related to privacy and confidentiality Modern office practices and computer applications, including spreadsheets, databases, and statistics. REQUIRED SKILL IN: Excellent verbal and written communications skills, including the ability to communicate effectively with diverse populations. Effective public speaker in the areas of presentations, facilitation, and conflict resolution Excellent interpersonal skills for establishing and maintaining effective working relationships with employees, other departments and city staff, city officials and the public. Proficient research, statistical and analytical skills. Proficient in MS word, Excel, and other MS office applications. Last Review Packet Pg. 205 9.4.a 5of8 JOB DESCRIPTION Social Worker/Community Support Specialist ABILITY TO: Effectively interview clients and natural supports and/or families. Establish and maintain rapport with the population served. Establish and maintain effective working relationships with federal, state, regional and local agencies, Snohomish County Human Services, Police Department employees, Fire District employees, staff of state and local hospitals, community organizations and leaders, providers, and the general public. Work effectively in team environments. Interact with others utilizing tact, patience, and courtesy. Communicate effectively with people regardless of age, sex, social, economic, or cultural background. Work within an environment that includes exposure to high stress and rapidly evolving incidents. Recognize personal signs of secondary trauma and prioritize self -care. Observe, evaluate, and interpret behavior. Prepare and maintain narrative and statistical records and to prepare related reports. Express ideas and recommendations clearly and effectively both orally and in writing. View and address the total spectrum of service needs. Exercise a high degree of initiative and independent judgment, problem solving and decision - making within the scope of assigned authority. Work under pressure and meet deadlines. Effectively identify and resolve conflict. Be discreet and maintain confidentiality of information. Follow oral and written instructions. Use computers and various software programs and other computer applications, including word processing, data management, spreadsheets, and other programs. Read, interpret, and apply work -related laws, rules, and other regulations. Last Review Packet Pg. 206 9.4.a 6of8 JOB DESCRIPTION Social Worker/Community Support Specialist Maintain detailed records and prepare clear concise written reports. Maintain a work environment free of discrimination, harassment, and retaliation. Support diversity and multi -cultural understanding in the workplace and the community Work safely and in compliance with federal and state laws, departmental and City policies and standards. MINIMUM QUALIFICATIONS: Education and Experience: A Master's degree in social work, counseling/behavioral health, psychology, nursing, or counseling or related field; and two (2) years' experience in the direct work with acutely and severely mentally ill, homeless, and/or chemically dependent individuals. Experience as a Mental Health Specialist specific to the area of individuals living with mental illness and or substance addictions is preferred. OR Bachelor's degree in social work, counseling/behavioral health, psychology, nursing, or counseling or related field and five (5) years' experience in the direct work with acutely and severely mentally ill, homeless, and/or chemically dependent individuals. Experience as a Mental Health Specialist specific to the area of individuals living with mental illness and or substance addictions is preferred. Possession of and the ability to maintain a valid Washington State Driver's License within 30 days of hire. Bilingual communications skills desirable. Required Licenses or Certifications: Desirable but not required: One of the following licenses issued by the State of Washington • A valid Licensed Independent Clinical Social Worker (LISCW), or • A valid Licensed Advanced Social Worker (LASW), or Must be able to successfully complete and pass a background check. Last Review Packet Pg. 207 9.4.a 7of8 JOB DESCRIPTION Social Worker/Community Support Specialist WORKING CONDITIONS: Possible variable work hours that may include nights, weekends, and holidays. Environment: Most day-to-day duties will be performed in a standard office environment (during COVID-19- related restrictions at-home work is also possible). Also requires some field work in variable weather conditions and day or night conditions. Physical Abilities: Standard physical abilities of office -based work required. May be required to lift boxes, files or other materials. Work may require sitting for long periods of time at a computer. Hand -eye coordination is needed to operate office equipment. Hazards: Those present in a health care and office environment. Environmental conditions in the field may entail a stressful work climate due to the nature of the job, i.e. working with clients who have experienced past or ongoing trauma, mental illness, chemical dependency, etc. Occasionally required to deal with hostile, potentially dangerous clients. May entail exposure to poor driving conditions, communicable diseases, pets, unsanitary conditions, noxious odors, tobacco smoke, and other unpredictable situations. May involve contact with individuals resistant to service, exhibiting difficulty or hostility in being approached or engaged. Last Review Packet Pg. 208 9.4.a 8of8 JOB DESCRIPTION Social Worker/Community Support Specialist Incumbent Signature: Department Head: Date: Date: Last Review Packet Pg. 209 9.5 City Council Agenda Item Meeting Date: 02/23/2021 2021 Carryforward Budget Amendment Staff Lead: Dave Turley Department: Administrative Services Preparer: Marissa Cain Background/History Amend the 2021 Ordinance No. 4211 Staff Recommendation Staff recommends that Council approve Ordinance No. XXXX amending the 2021 Budget. Attachments: 2021 Carryforward Budget Amendment Exhibits 2021 Carryforward Budget Amendment Ordinance Packet Pg. 210 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: Unfreezing park maintenance positions that were not included in the 2021 budget. One (1) Senior Parks Maintenance Worker and four (4) Seasonal Parks Maintenance Laborers (two of them for the beautification program). These positions are critical to providing the current level of service and keeping our parks clean and safe for all to enjoy. In 2020 the seasonal positions were filled late which made catching up with the Spring growing season very challenging. Parks have seen a significant increase in usage since the pandemic hit, therefore these positions have been deemed highly necessary. Department: Parks, Recreation & Cultural Services Fund Name: 001 GENERAL Division: Parks Title: 2021 Frozen Positions: FTE and Seasonals Preparer: Shannon Burley Budget Amendment Type New Item For Council To Consider 2020 Adopted Budget Date of Discussion or Budget Approval? How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.64.576.80.11.00 Salaries: 2 Seasonal Park Maint Laborers $ 28,526 $ S $ S 001.000.64.576.80.23.00 Benefits: 2 Seasonal Park Maint Laborers 2,183 001.000.64.576.81.11.00 Salaries: 2 Seasonal Beautification Workers 23,140 001.000.64.576.81.23.00 Benefits: 2 Seasonal Beautification Workers 1,770 001.000.64.576.80.11.00 Salaries: 1 FTE Senior Park Maint Worker 61,788 001.000.64.576.80.23.00 1 Benefits: 1 FTE Senior Park Maint Worker 7,341 Total Expenditure Increase(Decrease 1 1 $ 124,748 $ S $ S Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) S $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 Beginning Fund Balance S 124,748 $ S $ S Total Beginning Fund Balance Increase(Decrease) $ 124,748 $ S $ S C O E C N E a r O m L 2M C O M t� N O N to r t k W r� C O E C N E a m L 3M L O L �M♦ V r N O N C O E t V O ++ Q Packet Pg. 211 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: The trial regarding the City's easement in front of the Ebb Tide Condominiums has been postponed due to Covid-19. This is the funding for expert witnesses. Department: Parks, Recreation & Cultural Services Fund Name: 001 GENERAL Division: Parks Title: Ebb Tide Litigation Professional Witness Fees Preparer: Shannon Burley Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.64.571.21.41.00 Ebb Tide Litigation Professional Witness Fees $ 17,250 $ S $ $ Total Expenditure Increase Decrease $ 17,250 $ $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) S $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 Beginning Fund Balance S 17,250 $ S $ S Total Beginning Fund Balance Increase Decrease $ 17,250 $ S $ $ Q Packet Pg. 212 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: Sign was fabricated in 2020 however delivery is delayed due to COVID-19. Department: Parks, Recreation & Cultural Services Division: Parks Fund 001 GENERAL Title: Portico Informational Panel Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000. 11.511.60.49. 10 Portico Informational Panel $ 1,985 $ S $ $ Total Expenditure Increase Decrease $ 1,985 $ $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 Beginning Fund Balance $ 1,985 $ S $ S Total Beginning Fund Balance Increase Decrease $ 1,985 $ S $ $ C O E C N E a r O m L 2M C O M t� N O N to r t k W r� C O E C N E a m L 3M L O L �M♦ V r N O N C O E t V O ++ Q Packet Pg. 213 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: The Urban Forest Management Plan (UFMP) included a goal to update the City of Edmonds Street Plan and to develop and maintain an inventory of trees in key public places. After UFMP adoption, a professional services agreement was reached with the Watershed Company to help staff move forward with updating the Street Tree Plan to implement the UFMP. Some work was begun but due to COVID impacts, the project is behind. The remaining work will be completed in 2021. Department: Development Services Division: Administration 62.524.10 Fund 001 GENERAL Title: Street Tree Plan and Inventory Name: Preparer: Kernen Lien Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? 12/10/2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.62.524.10.41.00 Professional Services $ 20,000 $ S $ $ Total Expenditure Increase Decrease $ 20,000 $ $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) S $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 Beginning Fund Balance S 20,000 $ S $ S Total Beginning Fund Balance Increase Decrease $ 20,000 $ S $ $ Q Packet Pg. 214 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: Climate Goals Project: The Climate Goals Project was initiated to follow up on Council Resolution # 1389. Part of the work is being carried out with the professional services assistance of ESA. While much of the work identified in the professional services agreement has been completed, $15,292 remained unspent at the end of 2020. This amount is requested for carryforward into 2021. Department: Development Services Fund Name: 001 GENERAL Division: Administration 62.524.10 Title: Climate Goals Project Preparer: Kernen Lien Budget Amendment Type Previously Approved Budget By Council Previous Year Carryforward Amendment Date of Discussion or Budget Approval? 12/05/2017 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating IL Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.62.524.10.41.00 Professional Services $ 15,292 $ S $ $ Total Expenditure Increase Decrease $ 15,292 $ $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) S S S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 Beginning Fund Balance $ 15,292 $ S $ S Total Beginning Fund Balance Increase Decrease $ 15,292 $ S $ $ C O E C N E r O m L 2M C O M t� N O N to r t k W r� C O E C N E a m L 3M L O L �M♦ V r N O N C O E t V O ++ Q Packet Pg. 215 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: The next step of the Climate Goals Project is to update the City's 2010 Climate Action Plan. A professional service agreement was entered into with ESA to draft the Climate Action Plan (CAP) document. Due to the COVID-19 pandemic, little work was completed on updating the CAP. Of the $30,000 in the PSA, only $2,310 has been expended. We are requesting the remaining $27,690 for carryforward into 2021. Department: Development Services Fund Name: 001 GENERAL Division: Administration 62.524.10 Title: Climate Action Plan Update (ESA) Preparer: Kernen Lien Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? 12/10/2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.62.524.10.41.00 Professional Services $ 27,690 $ S $ $ Total Expenditure Increase Decrease $ 27,690 S $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) S $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 Beginning Fund Balance S 27,690 $ S $ S Total Beginning Fund Balance Increase Decrease $ 27,690 $ S $ $ C O E C N E r O m L 2M C O M t� N O N to r t k W r� C O E C N E a m L 3M L O L �M♦ V r N O N C O E t V O ++ Q Packet Pg. 216 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: The next step of the Climate Goals Project is to update the City's 2010 Climate Action Plan. The City entered into a professional services agreement with Cascadia Consulting Group near the end of 2020 to assist the City in public engagement for the Climate Action Plan update. No invoices were received for the 2020 budget, so we are requesting the entire $30,000 of this PSA for carryforward into 2021. Department: Development Services Fund Name: 001 GENERAL Division: Administration 62.524.10 Title: Climate Action Plan Public Engagement (Cascadia) Preparer: Kernen Lien Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? 12/10/2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.62.524.10.41.00 Professional Services $ 30,000 $ S $ $ Total Expenditure Increase Decrease $ 30,000 $ $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 Beginning Fund Balance $ 30,000 $ S $ S Total Beginning Fund Balance Increase Decrease $ 30,000 $ S $ $ Q Packet Pg. 217 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: The contract approved by Council was a total of $35,000. $29,137 remains unspent and can be carried over to support code update research and assistance. Department: Development Services Division: Administration 62.524.10 Fund 001 GENERAL Title: Code Research (BHQ Name: Preparer: Shane Hope Budget Amendment Type New Item For Council To Consider 2020 Adopted Budget Date of Discussion or Budget Approval? How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.62.524.10.41.00 Professional Services $ 29,137 $ S $ $ Total Expenditure Increase Decrease $ 29,137 $ $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ $ S $ S Total Revenue Increase(Decrease) S $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 S 29,137 $ S $ S Total Beginning Fund Balance Increase Decrease $ 29,137 $ S $ $ C O E C N E r O m L 2M C O M t� N O N to r t k W r� C O E C N E a m L 3M L O L �M♦ V r N O N C O E t V O ++ Q Packet Pg. 218 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: NR Employee Salary Study funds. This was approved by council at the 12/10/2019 meeting but we were unable to complete the study in 2020 due to the impact of COVID-19. Department: Human Resources Division: Human Resources Fund Title: HR Analyst Name: 001 GENERAL Preparers I Emily Wagener Budget Amendment Type New Item For Council To Consider Previous Year Carryforward Amendment Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Ending Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.22.518.10.41.00 Professional Services $ 30,000 $ S $ S Total Expenditure Increase Decrease $ 30,000 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S- Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2 222 2023 2024 2025 001.000.308.00.000.00 Professional Services $ 30,000 $ S $ S Total Beginning Fund Balance Increase Decrease $ 30,000 $ $ $ $ C O E C N E r O fb L 2M C O M t� N O N r t k W C O E C N E a O fb L 3M L O L �M♦ V r N O N C O E t V O ++ Q Packet Pg. 219 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: This project has started but was delayed due to necessary permits being acquired. The project will be completed in 2021. Department: Parks, Recreation & Cultural Services ■ Division: Parks Fund 125 REET 2 Title: City Park Walkway Pedestrian Safety Project Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 125.000.64.594.76.65.00 City Park Walkway Pedestrian Safety Project $ 30,000 $ S $ S Total Expenditure Increase Decrease $ 30,000 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S- Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2 222 2023 2024 2025 125.000.308.30.000.00 Beginning Fund Balance $ 30,000 $ S $ S Total Beginning Fund Balance Increase Decrease $ 30,000 $ $ $ C O E C N E a r O fb L 2M C O M t� N O N r t k W C O E C N E a O fb L 3M L O L �M♦ V r N O N C O E t V O ++ Q 10 Packet Pg. 220 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: In early 2020, a radar feedback sign was installed along 84th Ave. W facing the southbound movement (south of 230th / within Snohomish County). Another evaluation was completed in 2020 and a radar feedback sign has been installed along 80th Ave. W (between 196th St. SW and 188th St. SW / facing northbound movement). The carryforward will be used to add additional traffic calming devices throughout the City in 2021. Department: Public Works Fund Name: 126 REET 1 Division: Engineering Title: 2020 Traffic Calming Program Preparer: Bertrand Hauss Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 126.000.68.542.64.48.00 R & M - Traffic Control $ 9,395 $ S $ S Total Expenditure Increase Decrease $ 9,395 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S— Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 126.000.308.30.000.00 Beginning Fund Balance $ 9,395 $ S $ S Total Beginning Fund Balance Increase Decrease $ 9,395 $ $ $ S C O E C N E a r O m L 2M C O M t� N O N r t k W C O E C N E a O m L 3M L O L �M♦ V r N O N C O E t V O ++ Q 11 Packet Pg. 221 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: In 2020, existing guardrails at Sprague St., Maple St, and Daley St. were identified for replacement due to their poor condition. A construction contract was executed in December 2020 and the replacement work will be completed in January 2021. The carryforward will be used to pay the contractor after the work is completed. Department: Public Works Division: Engineering Fund 126 REET 1 Title: 2020 Guardrail Program Name: Preparer: Bertrand Hauss Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 126.000.68.542.64.41.67 Interfund Services $ 1,000 $ S $ S 126.000.68.542.64.48.00 R & M - Traffic Control $ 15,655 $ Total Expenditure Increase Decrease $ 16,655 $ S $ S Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S— Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 126.000.308.00.000.00 Beginning Fund Balance $ 16,655 $ S $ $ Total Beginning Fund Balance Increase Decrease $ 16,655 $ S $ $ Q 12 Packet Pg. 222 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: Design phase for project going at a slightly slower pace than planned. Monies moved reflect amount that was unspent in the 2020 design phase that will be now expended in 2021. Department: Public Works Division: Engineering Fund 421 WATER Title: Phase 11 Waterline Replacement (EOJA/c549) Name: Preparer: Michele (Mike) De Lilla Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 421.000.74.534.34.41.67 Interfund Services $ 15,000 $ $ $ S 421.000.74.594.34.41.00 Capital Professional Services 22,054 Total Expenditure Increase Decrease $ 37,054 1 $ $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ $ $ $ S Total Revenue Increase Decrease $ $ $ $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 421.000.308.00.000.00 Beginning Fund Balance $ 37,054 $ $ $ $ Total Beginning Fund Balance Increase Decrease $ 37,054 $ S $ $ C O E C N E a r O m L 2M C O M V N O N to r Z k W r� C E C N E a r O m E 2M C O L �M♦ V r N O N C O E t t) O ++ Q 13 Packet Pg. 223 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: Project was substantially complete in late 2020. A carry forward of construction funds will pay for the remaining expenses. Department: Public Works Fund Name: 421 WATER Division: Engineering Title: Phase 10 Waterline Replacement (E7JA/c498) Preparer: Michele (Mike) De Lilla Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 421.000.74.534.34.41.67 Interfund Services $ 24,000 $ $ $ S 421.000.74.594.34.41.00 Capital Professional Services 4,000 421.000.74.594.34.65.10 Construction 12,000 Total Expenditure Increase (Decrease) $ 40,000 1 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ $ $ $ S Total Revenue Increase Decrease $ $ $ $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 421.000.308.00.000.00 Beginning Fund Balance $ 40,000 $ $ $ $ Total Beginning Fund Balance Increase Decrease $ 40,000 $ S $ $ C O E C N E a r O m L 2M C O M V N O N to r k W r� C E C N E a r O m E 2M C O L �M♦ V r N O N C O E t V O Q 14 Packet Pg. 224 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: Project was substantially complete in late 2020. A carry forward of construction funds will pay for the remaining expenses. Funds will also be used to finalize utility easements through the Swedish Edmonds Campus. Department: Public Works Fund Name: 421 WATER Division: Engineering Title: Swedish & 76th Waterline Replacement (EMA/623) Preparer: Michele (Mike) De Lilla Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 421.000.74.534.34.41.67 Interfund Services $ 24,000 $ $ $ S 421.000.74.594.34.41.00 Capital Professional Services 4,000 421.000.74.594.34.65.10 Construction 12,000 Total Expenditure Increase (Decrease) $ 40,000 1 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 Total Revenue Increase Decrease $ $ S $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 421.000.308.00.000.00 Beginning Fund Balance $ 40,000 $ $ $ $ Total Beginning Fund Balance Increase Decrease $ 40,000 $ S $ $ C O E C N E a r O m L 2M C O M V N O N to r k W r� C E C N E a r O m E 2M C O L �M♦ V r N O N C O E t t) O ++ Q 15 Packet Pg. 225 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: Funds for purchase of new software reserved with 2020 Q4 budget amendment. The purchase was initially planned for the end of 2020. However, due to a storm event, progress was slowed. And since it is a three- year license that begins on February 1, 2021, the cost for the software should come from the 2021 Budget. Contracting is underway and the payment for new software and grant reimbursement will occur in 2021. Department: Public Works Division: Engineering Fund 422 STORM Title: NPDES Pro Software Purchase Name: Preparer: Zachary Richardson - Stormwater Engineer Budget Amendment Type Previously Approved Budget By Council 4th Quarter Budget Amendment Date of Discussion or Budget Approval? How is this amendment funded? Reimbursed by Grants or Outside Agencies What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.72.531.90.49.20 Miscellaneous Engineering $ 23,000 $ S $ $ Total Expenditure Increase Decrease $ 23,000 S $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.334.03.102.40 Ecology Capacity Grant $ 23,000 $ S $ S Total Revenue Increase Decrease $ 23,000 $ S $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Beginning Fund Balance Increase(Decrease) S $ S $ S C O E C N E a r O m L 2M C O M t� N O N to r t k W r� C O E C N E a m L 3M L O L �M♦ V r N O N C O E t V O ++ a 16 Packet Pg. 226 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: Project constructed but still in close-out process; additional programming work at control panel anticipated in 2021 as well. Carry forward all unused funds to 2021 to fund completion. Department: Public Works Division: Engineering Fund 422 STORM Title: Dayton Street Stormwater Pump Station (E4FE/c455) Name: Preparer: Zachary Richardson - Stormwater Engineer Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.72.531.31.41.67 Interfund Services $12,000 $ S $ $ 422.000.72.594.31.41.00 Capital Profesional Services 15,000 422.000.72.594.31.65.20 Construction Projects 120,000 Total Expenditure Increase Decrease $ 147,000 S S $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.391.80.100.00 Snohomish County Loan $ 136,250 $ S $ S Total Revenue Increase(Decrease) $ 136,250 $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.308.00.000.00 Beginning Fund Balance S 10,750 $ S $ S Total Beginning Fund Balance Increase Decrease $ 10,750 $ S $ S C O E C N E a r O m L 2M C O M t� N O N to r t k W r� C O E C N E a 00 L 3M L O L �M♦ V r N O N C O E t t) O ++ Q 17 Packet Pg. 227 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: Project design underway; carry forward all unused funds to 2021 to fund completion. Department: Public Works Division: Engineering Fund 422 STORM Title: Seaview Park Infiltration Facility Phase 2 (EOFA/c546) Name: Preparer: Zachary Richardson - Stormwater Engineer Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? Partially Funded What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.72.531.31.41.67 Interfund Services - Capital $ 11,407 $ S $ $ 422.000.72.594.31.41.00 Capital Profesional Services 115,000 Total Expenditure Increase Decrease $ 126,407 S $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.334.03.103.00 Ecology Grant $ 93,675 $ S $ S Total Revenue Increase Decrease $ 93,675 $ S $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.308.00.000.00 Beginning Fund Balance $ 32,732 $ S $ S Total Beginning Fund Balance Increase Decrease $ 32,732 $ S $ S C O E C N E a r O m L 2M C O M t� N O N to r s2 t k W r� C O E C N E a 00 L 3M L O L �M♦ V r N O N C O E t V O ++ Q 18 Packet Pg. 228 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: The final pre -design report will be completed in the first quarter of 2021. The carry forward will program unused funds to pay for the remaining work. Department: Public Works Division: Engineering Fund 422 STORM Title: Lake Ballinger Regional Facility Pre -Design Phase (EWAAs022) Name: Preparer: Zachary Richardson - Stormwater Engineer Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.72.531.31.41.67 Interfund Services $ 38,190 $ S $ $ 422.000.72.531.90.41.20 Profesional Services - Engineering 59,710 Total Expenditure Increase Decrease $ 97,900 S $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) S $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.308.00.000.00 Beginning Fund Balance S 97,900 $ S $ S Total Beginning Fund Balance Increase Decrease $ 97,900 $ S $ S Q 19 Packet Pg. 229 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: 1 ) The 2021 carryforward for the Carbon Recovery Project is for the final design, permitting fees (C511) and equipment purchase in the amount of $2,999,300. The Carbon Recovery Project consists of Project A and Project B funding approvals. All permitting fees from Project A have not been exhausted and were not re -budgeted in Project B therefore permitting fees from Project A are required to completed Project B. The City Council approved the purchase of the Schwing pump 2 years ago. The pump was put on hold to ensure that it met the needs of final configuration. We need to ensure that funds are available for the purchase. The price has not increased from the original contract that the City Council approved. 2) Within Fund 423 there is a program for the Wastewater Treatment Plant (WWTP) Capital Program, 423.100. The capital portion, which is per a contract, is recorded into 423.100. In order to properly record revenues related to the WWTP for the City of Edmonds portion of the contract, an entry is needed to move funds from the operating program into the capital program. $1,523,255 of the $4,522,555 expenditures below is for the interfund transfer required to move funds from the sewer operating fund into the treatment plant capital program. Department: iPublic Works Fund Name: 423 SEWER / TREATMENT PLANT Division: iWastewater Treatment Plant Title: I WWTP Capital Carryforward Preparer: Preparer: M Derrick / Reviewer: P Randolph Budget Amendment Type New Item For Council To Consider 2020 Adopted Budget Date of Discussion or Budget Approval? How is this amendment funded? Partially Funded What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 423.100.76.594.39.65.10 Construction Projects S 2,999,300 S $ S $ 423.000.75.597.35.55.23 Interfund Transfer 1,523,255 Total Expenditure Increase Decrease $ 4,522,555 1 $ S S S Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 423.100.374.07.010.00 Mountlake Terrace 23.174% S 695,058 $ $ $ 423.100.374.07.020.00 Olympic View (16.551%) 496,414 423.100.374.07.030.00 Ronald WD 9.488% 284,573 423.100.397.38.423.20 InterFund (50.787%) 1,523,255 Total Revenue Increase Decrease $ 2,999,300 1 $ $ S S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 423.000.308.89.000.00 Beginning Fund Balance 1,523,255 $ $ S $ Total Beginning Fund Balance Increase Decrease $ 1,523,255 $ $ $ C O E C N E a Ib L 2M C O L M V N O N t k W r� C O E C N E a r O Ib L 3M L O L O V N O N r C O E t V O -W Q 20 Packet Pg. 230 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: Citywide rehabilitation of existing sewer pipe using Cured in Place Pipe technology. Substantial completion expected in January 2021. The carry forward will program funds in 2021 to pay for the remaining construction and close-out costs. Department: Public Works Fund Name: 423 SEWER / TREATMENT PLAN Division: Engineering Title: Cured In Place Pipe Sewer Rehab Phase 2 Preparer: Ryan Hague Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 423.000.75.535.80.41.67 Interfund Services $ 15,000 $ S $ S 423.000.75.594.35.65.30 Construction Projects 155,000 Total Expenditure Increase(Decrease) $ 170,000 $ S $ S Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) S $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 423.000.308.00.000.00 Beginning Fund Balance $ 170,000 $ S $ $ Total Beginning Fund Balance Increase(Decrease) $ 170,000 $ S $ $ C O E C N E a r O m L 2M C O M t� N O N to r s2 t k W C O E C N E a O m L 3M L O L �M♦ V r N O N C O E t t) O ++ Q 21 Packet Pg. 231 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: Police patrol vehicle 525-POL was totaled on 5/29/2020 Its replacement vehicle was ordered, but we have not received it yet. Expected delivery date is late 2/l/2021. We need to transfer the money insurance paid to replace it from the 2020 B-fund allocation to the 2021 fund allocation. Department: Public Works Fund Name: 001 GENERAL Division: Fleet Maintenance Title: Police patrol vehicle 525-POL replacement funds Preparer: Mike Adams Budget Amendment Type Previously Approved Budget By Council 4th Quarter Budget Amendment Date of Discussion or Budget Approval? Dec 10 2020 How is this amendment funded? Reimbursed by Grants or Outside Agencies What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 511.100.77.594.48.64.00 Equipment $ 53,139 $ S $ S Total Expenditure Increase Decrease $ 53,139 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S— Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 511.100.308.00.000.00 Beginning Fund Balance $ 53,139 $ S $ S Total Beginning Fund Balance Increase Decrease $ 53,139 $ $ $ S C O E C N E r O m L 2M C O M t� N O N r t k W C O E C N E a O m L 3M L O L �M♦ V r N O N C O E t t) O ++ a 22 Packet Pg. 232 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: Balance of invoices expected to be delivered to complete the Waterfront Redevelopment project Department: Parks, Recreation & Cultural Services Division: Parks Fund MULTIPLE FUNDS Title: Waterfront Redevelopment Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 126.000.64.594.76.65.00 Waterfront Redevelopment $ 175,771 $ S $ S 332.000.64.594.76.65.00 Waterfront Redevelopment $ 165,326 Total Expenditure Increase Decrease $ 341,097 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 126.000.308.30.000.00 Beginning Fund Balance $ 175,771 $ S $ S 332.000.308.30.000.00 Waterfront Redevelopment $ 165,326 Total Beginning Fund Balance Increase(Decrease) $ 341,097 $ S $ S Q 23 Packet Pg. 233 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: Funds anticipated to be spent in 2020 for design and permitting that are now expected to come in in 2021 and were not included in the 2021 budget. Department: Parks, Recreation & Cultural Services Fund Name: MULTIPLE FUNDS Division: Parks Title: Civic Center Playfield Preparer: Shannon Burley Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 125.000.64.594.76.65.00 Civic Center Pla field $ 2,396 $ S $ S 126.000.64.594.76.65.00 Civic Center Pla field $ 36,573 332.000.64.594.76.65.00 Civic Center Pla field $ 26,786 Total Expenditure Increase Decrease $ 65,755 $ S $ S Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 125.000.308.30.000.00 Beginning Fund Balance $ 2,396 $ S $ S 126.000.308.30.000.00 Beginning Fund Balance $ 36,573 332.000.308.30.000.00 Beginning Fund Balance $ 26,786 Total Beginning Fund Balance Increase(Decrease) $ 65,755 $ S $ S C O E C N E r O Cal L 2M C O M t� N O N to r t k W r� C O E C N E a m L 2M C O L �M♦ V r N O N C O E t V O ++ Q 24 Packet Pg. 234 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: The project reached substantial completion in 2020. The carryfoward will pay for the remaining work that will be completed by the bonding company and close-out of the project. Department: Public Works Fund Name: MULTIPLE FUNDS Division: Engineering Title: 84th Ave. Overlay from 220th St. SW 212th St. SW Preparer: Bertrand Hauss Budget Amendment Type Previously Approved Budget By Council Previous Year Carryforward Amendment Date of Discussion or Budget Approval? How is this amendment funded? Partially Funded What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 1C.pital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 112.000.68.542.33.41.67 Interfund Services Roadway $ 5,200 $ S $ $ 112.000.68.542.30.48.00 Repair & Maint Roadway 15,000 126.000.68.542.30.41.67 hiterfunds Services 3,800 126.000.68.542.30.48.00 Repair & Maint Overlays $ 40,000 Total Expenditure Increase Decrease $ 64,000 S $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 112.000.333.20.205.20 84th Ave STPUL-2509 001 $ 20,200 $ S $ S Total Revenue Increase Decrease $ 20,200 $ S $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 126.000.308.30.000.00 Beginning Fund Balance 43,800 Total Beginning Fund Balance Increase(Decrease) $ 43,800 $ S S S C O E C N E r O m L 2M C O M t� N O N to r t k W r� C O E C N E a 00 L 3M L O L �M♦ V r N O N C O E t V O ++ Q 25 Packet Pg. 235 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: This carry forward will program the unspent funds from the 2020 pavement preservation program to the 2021 program. Department: Public Works Division: Engineering Fund MULTIPLE FUNDS Title: 2020 Pavement Preservation Program Name: Preparer: Ryan Hague Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capita Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 112.000.68.542.33.41.67 Interfund Services Roadway $ 4,635 $ S $ $ 112.000.68.542.30.41.00 Professional Services Roadway 11,634 125.000.68.542.30.41.67 Interfund Services Roadway 9,029 125.000.68.542.30.41.00 Professional Services Roadway 2,597 125.000.68.595.33.65.00 Construction Projects Roadway 3,540 126.000.68.542.30.41.67 Interfund Services Roadway 6,608 126.000.68.542.30.41.00 Professional Services Roadway 1,826 126.000.68.595.33.65.00 Construction Projects Roadway 1,442 Total Expenditure Increase Decrease $ 41,311 1 $ $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 S $ $ $ S Total Revenue Increase(Decrease) S $ $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 112.000.308.30.000.00 Beginning Fund Balance $ 16,269 $ S $ S 125.000.308.30.000.00 Beginning Fund Balance 15,166 126.000.308.30.000.00 Beginning Fund Balance 9,876 Total Beginning Fund Balance Increase(Decrease) $ 41,311 $ S $ S Q 26 Packet Pg. 236 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: Construction funds carryforward for project closeout and asbuilt drafting. Project is substantially complete as of fall 2020. Department: Public Works Division: Engineering Fund MULTIPLE FUNDS Title: JDayton Utility Replacement Project (E5JB/c482) Name: Preparer: Gregory Malowicki Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 421.000.74.534.34.41.67 Interfund Services $ 7,000 $ $ $ S 421.000.74.594.34.41.00 Capital Professional Services 5,000 422.000.72.531.31.41.67 Interfund Services $ 7,000 422.000.72.594.31.41.00 Capital Professional Services 5,000 423.000.75.535.80.41.67 Interfund Services $ 7,000 423.000.75.594.35.41.00 Capital Professional Services 5,000 Total Expenditure Increase Decrease $ 36,000 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 Total Revenue Increase Decrease $ $ $ $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 421.000.308.00.000.00 Beginning Fund Balance $ 12,000 $ S $ $ 422.000.308.00.000.00 Beginning Fund Balance $ 12,000 423.000.308.00.000.00 Beginning Fund Balance $ 12,000 Total Beginning Fund Balance Increase Decrease $ 36,000 $ S $ $ Q 27 Packet Pg. 237 9.5.a Carryforward Budget Amendment for Council to Consider (February 2021) Budget Amendment for: Carryforward Item Description: Remaining construction work is suspended until spring due to winter weather. Project is expected to be substantially complete spring 2021. Department: Public Works Fund Name: MULTIPLE FUNDS Division: Engineering Title: 12019 Sewer Replacement (Phase 7) E8GA/c516 Preparer: Gregory Malowicki Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 423.000.75.535.80.41.67 Interfund Services $ 20,000 $ $ $ S 423.000.75.594.35.41.00 Capital Professional Services 15,000 423.000.75.594.35.65.30 Construction Projects $ 50,000 421.000.74.534.34.41.67 Interfund Services 1,000 421.000.74.594.34.41.00 Capital Professional Services $ 1,000 421.000.74.594.34.65.10 Construction 5,000 Total Expenditure Increase Decrease $ 92,000 $ $ $ S Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ $ $ $ S Total Revenue Increase Decrease $ $ $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 423.000.308.00.000.00 Beginning Fund Balance $85,000 $ $ $ S 421.000.308.00.000.00 Beginning Fund Balance $7,000 Total Beginning Fund Balance Increase Decrease $ 92,000 $ $ $ S C O E C N E r O m L 2M C O M V N O N to r t k W r� C O E C N E a Cal L 2M C O L �M♦ V r N O N C O E t t) O Q 28 Packet Pg. 238 9.5.b ORDINANCE NO. XXXX AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4211 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2021 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 4211 adopting the final budget for the fiscal year 2021 is hereby amended to reflect the changes shown in Exhibits A, B, C, and D adopted herein by reference. 1 Packet Pg. 239 9.5.b Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATE: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR, MIKE NELSON 2 Packet Pg. 240 9.5.b SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2021, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4211 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this day of 12021. CITY CLERK, SCOTT PASSEY 3 Packet Pg. 241 9.5.b EXHIBIT "A": Budget Amendment Summary (February 2021) FUND NO. FUND DESCRIPTION 2021 BEGINNING FUND BALANCE REVENUE EXPENDITURES 2021 ENDING FUND BALANCE 001 GENERAL FUND 13,057,530 42,450,777 45,475,570 10,032,737 009 LEOFF-MEDICAL INS. RESERVE 459,105 300,000 467,140 291,965 012 CONTINGENCY RESERVE FUND 1,825,890 2,620 - 1,828,510 014 HISTORIC PRESERVATION GIFT FUND 11,517 5,010 5,900 10,627 016 BUILDING MAINTENANCE 210,222 - 210,222 - 017 MARSH RESTORATION & PRESERVATION FUND 864,490 - 864,490 018 EDMONDS HOMELESSNESS RESPONSE FUND 123,581 123,581 - 019 EDMONDS OPIOID RESPONSE FUND 28,445 - 28,445 - 104 DRUG ENFORCEMENT FUND 159,431 165,370 45,800 279,001 111 STREET FUND 941,253 1,722,360 2,172,530 491,083 112 COMBINED STREET CONST/I MP ROVE 2,189,972 3,068,385 2,818,297 2,440,060 117 MUNICIPAL ARTS ACQUIS. FUND 599,272 165,060 236,880 527,452 118 MEMORIAL STREET TREE 20,534 270 - 20,804 120 HOTEL/MOTEL TAX REVENUE FUND 88,392 71,460 87,150 72,702 121 EMPLOYEE PARKING PERMIT FUND 87,233 25,240 26,880 85,593 122 YOUTH SCHOLARSHIP FUND 14,041 1,390 3,000 12,431 123 TOURISM PROMOTIONAL FUND/ARTS 75,353 24,000 29,900 69,453 125 PARK ACQ/IMPROVEMENT 2,000,717 1,282,050 1,476,298 1,806,469 126 SPECIAL CAPITAL FUND 1,946,015 1,285,240 2,053,911 1,177,344 127 GIFTS CATALOG FUND 316,106 103,930 100,900 319,136 130 CEMETERY MAINTENANCE/IMPROV 213,707 179,800 200,998 192,509 136 PARKSTRUST FUND 169,460 2,200 50,000 121,660 137 CEMETERY MAINTENANCE TRUSTFD 1,107,524 29,220 25,000 1,111,744 138 SISTER CITY COMMISSION 10,408 10,120 11,900 8,628 140 BUSINESS IMPROVEMENT DISTRICT FUND 10,346 79,239 76,340 13,245 141 AFFORDABLE & SUPPORTIVE HOUSING FUND 65,112 65,000 - 130,112 142 EDMONDS CARES FUND - - - 211 LID FUND CONTROL - - - 231 2012 LTGO DEBT SERVICE FUND - 759,710 759,700 10 332 PARKS CONSTRUCTION 6,046,540 1,392,520 5,552,490 1,886,570 421 WATER 22,026,766 10,299,357 10,714,650 21,611,473 422 STORM 9,914,166 6,265,225 7,254,090 8,925,301 423 SEWER/TREATMENT PLANT 55,138,987 31,130,450 40,423,884 45,845,553 424 BOND RESERVE FUND 843,931 1,985,870 1,985,870 843,931 511 EQUIPMENT RENTAL FUND 8,712,017 1,331,100 1,345,954 8,697,163 512 Technology Rental Fund 734,287 1,204,880 1,251,409 687,758 617 FIREMEN'S PENSION FUND 137,533 67,270 96,167 108,636 Totals 130,149,883 105,475,123 125,110,856 110,514,150 a Packet Pg. 242 EXHIBIT "B": Budget Amendments by Revenue (February 2021) 9.5.b FUND NO. FUND DESCRIPTION Adopted Budget Ord. #4211 1/1/2021 Proposed Amendment Ord. # 2/2021 2021 Amended Revenue Budget 001 General Fund $ 42,450,777 $ $ 42,450,777 009 Leoff-Medical Ins. Reserve 300,000 300,000 012 Contingency Reserve Fund 2,620 2,620 014 Historic Preservation Gift Fund 5,010 5,010 017 Marsh Restoration & Preservation Fund - - 018 Edmonds Homelessness Response Fund 019 Edmonds Opioid Response Fund - - 104 Drug Enforcement Fund 165,370 165,370 111 Street Fund 1,722,360 1,722,360 112 Combined Street Const/Improve 3,048,185 20,200 3,068,385 117 Municipal Arts Acquis. Fund 165,060 - 165,060 118 Memorial Street Tree 270 270 120 Hotel/Motel Tax Revenue Fund 71,460 71,460 121 Employee Parking Permit Fund 25,240 25,240 122 Youth Scholarship Fund 1,390 1,390 123 Tourism Promotional Fund/Arts 24,000 24,000 125 ParkAcq/Improvement 1,282,050 1,282,050 126 Special Capital Fund 1,285,240 1,285,240 127 Gifts Catalog Fund 103,930 103,930 130 Cemetery Maintenance/Improv 179,800 179,800 136 Parks Trust Fund 2,200 2,200 137 Cemetery Maintenance Trust Fd 29,220 29,220 138 Sister City Commission 10,120 10,120 140 Business Improvement District Fund 79,239 79,239 141 Affordable and Supportive Housing Fund 65,000 65,000 142 Edmonds CARES Fund - - 211 Lid Fund Control - - 231 2012 LTGO Debt Service fund 759,710 759,710 332 Parks Construction 1,392,520 1,392,520 421 Water 10,299,357 - 10,299,357 422 Storm 6,012,300 252,925 6,265,225 423 Sewer/Treatment Plant 28,131,150 2,999,300 31,130,450 424 Bond Reserve Fund 1,985,870 - 1,985,870 511 Equipment Rental Fund 1,331,100 1,331,100 512 Technology Rental Fund 1,204,880 1,204,880 617 Firemen'S Pension Fund 67,270 67,270 Totals $ 102,202,698 $ 3,272,425 $ 105,475,123 a Packet Pg. 243 EXHIBIT "C": Budget Amendments by Expenditure (February 2021) 9.5.b FUND NO. FUND DESCRIPTION Adopted Budget Ord. #4211 1/1/2021 Proposed Amendment Ord. # 2/2021 2021 Amended Expenditure Budget 001 General Fund $ 45,179,468 $ 296,102 $ 45,475,570 009 Leoff-Medical Ins. Reserve 467,140 - 467,140 012 Contingency Reserve Fund - - - 014 Historic Preservation Gift Fund 5,900 - 5,900 016 Building Maintenance Fund 210,222 - 210,222 017 Marsh Restoration & Preservation Fund - - - 018 Edmonds Homelessness Response Fund 123,581 - 123,581 019 Edmonds Opioid Response Fund 28,445 - 28,445 104 Drug Enforcement Fund 45,800 - 45,800 111 Street Fund 2,172,530 - 2,172,530 112 Combined Street Const/Improve 2,781,828 36,469 2,818,297 117 Municipal Arts Acquis. Fund 236,880 - 236,880 118 Memorial Street Tree - - - 120 Hotel/Motel Tax Revenue Fund 87,150 - 87,150 121 Employee Parking Permit Fund 26,880 - 26,880 122 Youth Scholarship Fund 3,000 - 3,000 123 Tourism Promotional Fund/Arts 29,900 - 29,900 125 ParkAcq/Improvement 1,428,736 47,562 1,476,298 126 Special Capital Fund 1,761,841 292,070 2,053,911 127 Gifts Catalog Fund 100,900 - 100,900 130 Cemetery Maintenance/Improv 200,998 - 200,998 136 Parks Trust Fund 50,000 - 50,000 137 Cemetery Maintenance Trust Fd 25,000 - 25,000 138 Sister City Commission 11,900 - 11,900 140 Business Improvement District Fund 76,340 - 76,340 141 Affordable and Supportive Housing Fund - - - 142 Edmonds CARES Fund - 211 Lid Fund Control - - - 231 2012LTGO Debt Service Fund 759,700 - 759,700 332 Parks Construction 5,360,378 192,112 5,552,490 421 Water 10,578,596 136,054 10,714,650 422 Storm 6,847,783 406,307 7,254,090 423 Sewer/Treatment Plant 35,634,329 4,789,555 40,423,884 424 Bond Reserve Fund 1,985,870 - 1,985,870 511 Equipment Rental Fund 1,292,815 53,139 1,345,954 512 Technology Rental Fund 1,251,409 - 1,251,409 617 Firemen'SPension Fund 96,167 - 96,167 Totals $118,861,486 1 $ 6,249,370 $ 125,110,856 .r a Packet Pg. 244 EXHIBIT "D": Budget Amendment Summary (February 2021) 9.5.b Fund Number Proposed Amendment Changein Beginning Fund Balance Proposed Amendment Change in Revenue Proposed Amendment Change in Expense Proposed Amendment Change in Ending Fund Balance 001 296,102 296,102 112 16,269 20,200 36,469 125 47,562 47,562 126 292,070 292,070 332 192,112 192,112 421 136,054 136,054 422 153,382 252,925 406,307 423 1,790,255 2,999,300 4,789,555 511 1 53,139 1 1 53,139 Total Change 1 2,976,945 1 3,272,425 1 6,249,370 a Packet Pg. 245 9.6 City Council Agenda Item Meeting Date: 02/23/2021 2020 Year End Finance Presentation Staff Lead: Dave Turley Department: Administrative Services Preparer: Dave Turley Background/History Presentation of the preliminary results of operations for the City of Edmonds for 2020. Staff Recommendation Presentation only, no action needed. Narrative: Presentation of the preliminary results of operations for the City of Edmonds for 2020. Attachments: Complete December 2020 Quarterly Financial Report Jan -Dec 2020 P&L —Revised 202012 31 Finance Presentation on Feb 23 Packet Pg. 246 9.6.a INSIDE THIS ISSUE: Revenues By Fund Summary Expenditures By Fund Summary General Fund Revenues Expenditures By Fund Detail Gen. Fund Depart- ment Expenditures Investment Portfolio Fund Balance Overview Below: The 2020 Presiden- tial election will have a big impact on local governments. Summary of Operating Funds: Revenues This report is a summary of the City's preliminary 2 operating results for the twelve months ended December 31,2020. Revenue Highlights: • The coronavirus pandemic 3 continues to have devastat- ing effects on the local and national economies, with 6 many area governments ex- periencing General Fund revenue declines of 15% or 12 more. Fortunately, Ed- monds is faring better than 32 most of our neighbors. • Overall General Fund revenues of 34 $41.7 million are only 6% behind budget. The majority of this reduc- tion is from Parks and Rec pro- grams not operating, school pro- grams being closed, and reduc- tions in traffic and parking fines. -ELECTI 21RS Collections of Retail Sales Taxes have remained strong. Year to date Sales Tax revenues are only be- hind our budgeted amount and last year's actual collections by 1.6%. This year's collections of $8.32 million are only $135,669 less than last year (page 3). This contrasts — significantly with IVour neighboring cities, some of whom are experi- encing 10% - 15% reductions in sales tax revenues for 2020. Above: The City of Edmonds has distrib- uted close to $2 million in reliefgrants to local businesses and individuals affected by the Pandemic. Revenues by Category: General Fund revenues for 2020 are high- er than 2019 in the category of Intergov- ernmental Revenues —mostly due to the receipt of CARES funds. General Fund revenues are lower than last year at this time in the categories of Taxes, Licenses and Permits; Charges for Goods and Ser- vices; Fines and Penalties; and Other Mis- cellaneous revenues. Considering the devastating effect the Coronavirus has had on the economy, Ed- monds' revenue situation remains favora- ble by comparison. A more detailed breakdown of infor- mation for City revenues can be found be- ginning on page 3. Preliminary Financial Management Report as of December Packet Pg. 247 Top: The City has given away thousands of compostable containers to local restaurants. Take- out is key to their economic survival and the City is doing what it can to make it more sustainable. Right: Whitney Rivera, a graduate of Edmonds-Woodway High School, the University of Wash- ington, and Boston College Law School, was ap- pointed to be the new Edmonds Municipal Court Judge, replacing Judge Linda Co- burn. Judge Rivera comes most recently from the Snohomish County Public De- fender Association. Welcome Judge Rivera! Summary of Operating Funds: Expenditures General Fund expenditures for the year ended December 31 are $44.0 million, or a full 12% under the budgeted amount, a good indi- cation that the city will be able to live within its means during the current recession. I General Fund expenses by sub - fund and line item categories are on page 6 and expenses by depart- ment are on pages 13-16. Every department in the General Fund is at or near budget at year-end, and I the General Fund as a whole has spent only 88% of its annual budget. This same information I can be found in graphical form on pages 23-31. I • Special Revenue Funds during the year have only spent 66% of their annual expense budget. This is I partly due to impacts from COVID, but the majority of the underspending comes from REET I funds ($2.99 million less than budget). Much of this is because a major capital project (Civic Field) was placed on hold. Additional Special Reve- nue Fund expenditure in- formation can be found on pages 6-8. • The total fund balance for the General Fund and Sub -funds at December 31, 2020 is $16.76 million, or approximately 34% of the 2020 expenditure budget for those funds. Other City Highlights • During 2020 the City distributed nearly $2 mil- lion in CARES funds to local businesses and indi- viduals. Much of this has been earmarked for grants to the City's most vulnerable residents, in- cluding lower income residents who are the most hard hit by unemploy- ment and increased expenses brought on by the crisis. Whitney Rivera J Preliminary Financial Management Report as of December Packet Pg. 248 I 9.6.a I Page 1 of 1 C TTY OF EDMO NDS REVENUES BY FUND - SUMMARY Fund 2020 Amended 12/31/2019 12/31/2020 Amount No. Title Budget Revenues Revenues Remaining %Receive, 001 GENERAL FUND $ 44,055,157 $46,897,549 $ 41,660,318 $ 2,394,839 95 009 LEOFF-MEDICAL INS. RESERVE 437,980 425,000 425,000 12,980 97 O l l RISK MANAGEMENT RESERVE FUND - - - - ot 0 012 CONTINGENCY RESERVE FUND 56,140 30,905 56,140 0 O O 014 HISTORIC PRESERVATION GIFT FUND 5,230 5,000 5,000 230 96 017 MARSH RESTORATION &PRESERVATION FUND - 555,312 125 (125) 0 104 DRUG ENFORCEMENT FUND 165,390 39,507 64,717 100,673 39 d Ill STREET FUND 1,913,184 1,886,681 1,908,707 4,477 100 E 112 COMBINED STREET CONST/IMPROVE 2,841,881 2,703,228 2,030,205 811,676 71 t) C to 117 MUNICIPAL ARTSACQUIS. FUND 264,200 120,818 89,600 174,600 34 C I.L 118 MEMORIAL STREET TREE 750 705 536 214 72 120 HOTEL/MOTEL TAX REVENUE FUND 98,630 102,975 66,287 32,343 67 C W 121 EMPLOYEE PARKING PERMIT FUND 27,270 34,697 21,261 6,009 78 L d 122 YOUTH SCHOLARSHIP FUND 1,790 1,211 747 1,043 42 G 123 TOURISM PROMOTIONAL FUND/ARTS 34,450 34,785 22,536 11,914 65 N N 125 REAL ESTATE EXCISE TAX 2 1,436,090 1,572,421 1,742,948 (306,858) 121 126 REAL ESTATE EXCISE TAX 1 1,453,520 1,586,136 1,736,009 (282,489) 119 0 127 GIFTS CATALOG FUND 145,050 116,131 55,392 89,658 38 4) 130 CEMETERY MAINTENANCE/IMPROVEMT 184,610 236,723 126,191 58,419 68 136 PARKS TRUST FUND 6,390 5,904 4,420 1,970 69 C to 137 CEMETERY MAINTENANCE TRUST FD 54,210 58,093 41,994 12,216 77 .� LL 138 SISTER CITY COMMISSION 10,380 8,831 302 10,078 3 >, 140 BUSINESS IMPROVEMENT DISTRICT 79,209 86,026 75,746 3,463 96 L 4) 141 AFFORDABLE AND SUPPORTIVE HOUSINGFUND - 112 71,633 (71,633) 0 O 7 142 EDMONDS CARES FUND 1,860,000 - 1,775,500 84,500 95 p 211 L.I.D. FUND CONTROL 12,400 30,893 12,400 0 O N 231 2012 LT GO DEBT SERVICE FUND 738,400 716,398 738,385 15 100 L d 332 PARKS CAPITAL CONSTRUCTION FUND 1 9,638,306 4,535,024 1,547,100 8,091,206 16 M 411 COMBINED UTILITY OPERATION - - 32,495 (32,495) 0 V d 421 WATER UTILITY FUND 11,121,042 9,940,889 10,029,572 1,091,470 90 0 422 STORM UTILITY FUND z 6,745,424 5,218,370 5,660,499 1,084,925 84 CD y 423 SEWER/WWTP UTILITY FUND 3 25,279,820 14,130,995 30,703,680 (5,423,860) 121 424 BOND RESERVE FUND 1,988,100 1,991,199 1,988,096 4 100 V 511 EQUIPMENT RENTAL FUND 1,801,427 1,881,899 1,821,593 (20,166) 101 512 TECHNOLOGY RENTAL FUND 1,265,219 1,108,644 1,275,841 (10,622) 101 d 617 FIREMEN'S PENSION FUND 72,620 69,837 55,388 17,232 76 v R $ 113,794,269 $ 96,132,897 $ 105,777,822 $ 8,016,447 93 Q Difference primarily due to the Edmonds Waterfront Development Grant received in July of 2020. 2 Difference primarily due to a 9.5%increase in storm rate. 3 Differences primarily due to $13.910 bond proceeds received in November of 2020, as well as WWTP billings to their partners. 1 Packet Pg. 249 1 I 9.6.a I Page 1 of 1 CITY O F EDMO NDS EXPEINDYRTRES BY FUND - SUMMARY Fund 2020 Amended 12/31/2019 12/31/2020 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 49,365,292 $ 42,573,794 $ 44,014,931 $ 5,350,361 89 009 LEOFF-MEDICAL INS. RESERVE 467,140 402,572 243,697 223,443 52 011 RISK MANAGEMENT RESERVE FUND - 931,523 - - C 012 CONTINGENCY RESERVE FUND - 3,835,827 - C = O 014 HISTORIC PRESERVATION GIFT FUND 5,900 5,533 5,900 C = r� 018 EDMONDS HOMELESSNESS RESPONSE FUND 100,000 1,862 100,000 - 10C O N N 019 EDMONDSOPIOID RESPONSE FUND 21,555 200,000 21,555 - 10C ` 104 DRUG ENFORCEMENT FUND 45,800 - 30,332 15,468 66 d O 111 STREET FUND 2,200,133 1,959,740 2,076,224 123,909 94 Cj 112 COMBINED STREET CONST/IMPROVE 2,811,463 1,924,403 1,393,957 1,417,506 5C ca C 117 MUNICIPAL ARTS ACQUIS. FUND 244,504 63,161 36,493 208,011 15 LL 120 HOTEL/MOTEL TAX REVENUE FUND 128,250 95,008 92,677 35,573 72 W 121 EMPLOYEE PARKING PERMIT FUND 26,880 25,681 632 26,248 2 122 YOUTH SCHOLARSHIP FUND 3,000 2,768 450 2,550 d 15 >- O 123 TOURISM PROMOTIONAL FUND/ARTS 33,900 31,980 15,510 18,390 46 C 125 REAL ESTATE EXCISE TAX 2 3,610,520 1,249,293 1,991,212 1,619,308 55 04 126 REAL ESTATE EXCISE TAX 1 3,401,093 1,730,062 2,030,921 1,370,172 6C C 127 GIFTSCATALOGFUND 113,782 82,091 87,919 25,863 77 lY 130 CEMETERY MAINTENANCE/IMPROVEMT 195,787 191,135 180,098 15,689 92 136 PARKS TRUST FUND - 4,935 - C .O C 138 SISTER CITY COMMISSION 11,900 6,894 11 11,889 C 140 BUSINESS IMPROVEMENT DISTRICT 80,510 98,578 67,611 12,899 84 L+ 142 EDMONDS CARES FUND 1,860,000 - 1,775,326 84,674 95 y 211 L.I.D. FUND CONTROL 12,400 30,905 12,400 C 7 231 2012 LT GO DEBT SERVICE FUND 738,400 716,398 738,385 15 10C Or 0 332 PARKS CAPITAL CONSTRUCTION FUND 13,013,343 330,137 1,906,841 11,106,502 15 G 421 WATER UTILITYFUND 12,814,124 9,869,102 11,188,392 1,625,732 87 N d 422 STORM UTILITY FUND 10,856,909 5,471,427 7,909,445 2,947,464 73 423 SEWER/WWTP UTILITY FUND 32,785,445 13,020,732 24,264,839 8,520,606 74 v 424 BOND RESERVE FUND 1,988,130 1,991,184 1,988,084 46 10C p 511 EQUIPMENT RENTAL FUND 3,225,665 2,584,317 2,947,702 277,963 91 512 TECHNOLOGY RENTAL FUND 1,517,040 924,022 1,052,893 464,147 69 617 FIREMEN'S PENSION FUND 88,700 140,802 82,005 6,695 92 V $ 141,767,565 $ 90,495,864 $ 106,238,142 $ 35,529,423 75 4 ; 2 Packet Pg. 250 1 9.6.a Page 1 of 3 C ITY O F IDMO NDS REVENUES - GENERAL FUND 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Revenues Revenues Remaining %Received TAXES: 1 REAL PERSONAL / PROPERTY TAX 2 EMS PROPERTY TAX 3 VOTED PROPERTY TAX 4 LOCAL RETAIL SALES/USE TAX 4 5 NATURAL GAS USE TAX 6 1/10 SALES TAX LOCAL CRIM JUST 7 ELECTRIC UTILITY TAX 8 GASUTILITY TAX 9 SOLID WASTE UTILITY TAX 10 WATERUTILITY TAX 11 SEWERUTILITYTAX 12 STORMWATER UTILITY TAX 13 T.V. CABLE UTILITY TAX 14 TELEPHONE UTILITY TAX 15 PULLTABS TAX 16 AMUSEMENT GAMES 17 LEASEHOLD EXCISE TAX LICENSES AND PERNUTS: 18 FIRE PERMITS -SPECIAL USE 19 POLICE -FINGERPRINTING 20 AMUSEMENTS 21 VENDING MACHINE/CONCESSION 22 FRANCHISE AGREEMENT -COMCAST 23 FRANCHISE FEE-EDUCATION/GOVERNMENT 24 FRANCHISE AGREEMENT-VERIZON/FRONTIER 25 OLYMPIC VIEW WAT ER DIST RICT FRANCHISE 26 GENERAL BUSINESS LICENSE 27 DEV SERV PERMIT SURCHARGE 28 NON-RESIDENT BUS LICENSE 29 RIGHT OF WAY FRANCHISE FEE 30 BUILDING STRUCTURE PERMITS 31 ANIMAL LICENSES 32 STREET AND CURB PERMIT 33 OTRNON-BUSLIC/PERMITS INTERGOVERNMENTAL: 34 DOJ 15-0404-0-1-754 - BULLET PROOF VEST 35 NCHIP GRANT 36 WA ASSOC OF SHERIFFS TRAFFIC GRANT 37 TARGET ZERO TEAMS GRANT 38 DOCKSIE DRILLS GRANT REIMBURSE 39 HIGH VISIBILITY ENFORCEMENT 40 CORONAVIRUS RELIEF FUND 41 CORONAVIRUS RELIEF FUND 2 42 STATE GRANTS- BUDGET ONLY 43 PUD PRIVILEDGE TAX 44 ARCHIVES AND RECORDS MANAGEMENT 45 STATE GRANT FROM OTHER JUDICIAL AGENCIES 46 SCHOOL ZONE 47 WA STATE TRAFFIC COMM GRANT 48 MVET/SPECIAL DISTRIBUTION 49 WASHINGTON STATE ARTS COMMISSION 50 SHORELINE MASTER PROGRAM DOE 51 TRIAL COURT IMPROVEMENT 52 CRIMINAL JUSTICE -SPECIAL PROGRAMS 53 MARIJUANA ENFORCEMENT 54 MARIJUANA EXCISE TAX DISTRIBUTION 55 DUI - CITIES 56 LIQUOR EXCISE TAX 57 LIQUOR BOARD PROFITS 58 MISCELLANEOUS INTERLOCAL REVENUE 59 INTERLOCAL GRANTS 60 VERDANT INTERLOCAL GRANTS 61 POLICE TRAININGCLASSES 62 FIRST RESPONDERS FLEX FUND 63 DISCOVERY PROGRAMS TECHNOLOGY ACQ. $ 10,737,617 $ 10,455,514 $ 10,456,907 $ 280,710 97% 4,112,031 4,042,731 4,083,288 28,743 99% 500 239 27 473 5% 8,450,000 8,452,715 8,317,046 132,954 98% 7,600 9,684 7,657 (57) 101% 760,500 811,796 810,408 (49,908) 107% 1,684,800 1,682,586 1,668,430 16,370 99% 579,600 578,572 639,670 (60,070) 110% 348,800 359,499 358,411 (9,611) 103% 1,148,400 1,166,632 1,091,647 56,753 95% 896,600 841,724 784,219 112,381 87% 471,900 437,283 484,000 (12,100) 103% 822,200 808,538 804,704 17,496 98% 823,900 798,498 666,374 157,526 81% 55,200 55,915 56,617 (1,417) 103% 40 383 476 (436) 1190% 280,900 285,122 300,672 (19,772) 107% 31,180,588 30,787,433 30,530,552 650,036 98% 250 250 465 (215) 186% 700 605 80 620 11% 6,000 4,675 - 6,000 0% 50,000 53,587 13,083 36,917 26% 682,200 676,201 678,877 3,323 100% 41,000 41,414 39,842 1,158 97% 100,600 94,045 73,239 27,361 73% 358,200 387,851 377,553 (19,353) 105% 116,300 159,033 224,179 (107,879) 193% 63,700 70,209 75,040 (11,340) 118% 64,800 53,825 - 64,800 0% 13,500 25,089 45,961 (32,461) 340% 675,600 643,329 655,426 20,174 97% 24,380 24,428 24,485 (105) 100% 45,000 41,400 55,495 (10,495) 123% 18,500 20,520 16,657 1,843 90% 2,260,730 2,296,460 2,280,382 (19,652) 101% 6,000 7,645 2,052 3,949 34% - 14,616 - - 0% - 2,285 - 0% 4,000 1,852 - 4,000 0% - 4,138 559 (559) 0% 7,100 3,501 2,618 4,482 37% 247,611 - 241,210 6,401 97% - - 5,310 (5,310) 0% 18,000 - - 18,000 0% 210,500 208,433 207,989 2,511 99% - 3,836 9,399 (9,399) 0% - 1,530 140 (140) 0% 832 - 825 7 99% - 2,594 - - 0% 13,070 12,536 13,211 (141) 101% - 5,000 - - 0% - 7,165 - - 0% 16,740 16,722 16,152 588 96% 45,600 45,102 47,280 (1,680) 104% 500 - - 500 0% 48,300 63,236 68,959 (20,659) 143% 6,000 5,827 6,129 (129) 102% 231,500 228,650 265,801 (34,301) 115% 338,200 340,906 338,497 (297) 100% - 2,500 - - 0% - 20,761 7,774 (7,774) 0% - 2,000 - 0% 1,194 211 1,194 100% 1,000 1,059 4,001 (3,001) 400% 550 - - 550 0% 1,1969697 1,002,105 1,239,098 (429401) 104% 2020 Local Retail Sa/es/Use Tax revenues are $(135,670) /Swer than 2019 revenues Please also see pagespages 18 & 19. Packet Pg. 251 1 I 9.6.a I Page 2 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2020 Amended 12/31/2019 Title Budget Revenues CHARGES FOR GOODS AND SERVICES: 1 RECORD/LEGAL INSTRUMENTS 2 ATM SURCHARGE FEES 3 CREDIT CARD FEES 4 COURT RECORD SERVICES 5 D/M COURT REC SER 6 DRE REIMBURSEABLE 7 WARRANT PREPARATION FEE 8 IT TIME PAY FEE 9 MUNIC.-DIST. COURT CURR EXPEN 10 SALE MAPS & BOOKS 11 CLERKS TIME FOR SALE OF PARKING PERMITS 12 BID SUPPLIES REIMBURSEMENT 13 PHOTOCOPIES 14 POLICE DISCLOSURE REQUESTS 15 ENGINEERING FEES AND CHARGES 16 ELECTION CANDIDATE FILINGFEES 17 SNO-ISLE 18 PASSPORTS AND NATURALIZATION FEES 19 POLICE SERVICES SPECIAL EVENTS 20 CAMPUS SAFETY-EDM. SCH. DIST. 21 WOODWAY-LAW PROTECTION 22 MISCELLANEOUS POLICE SERVICES 23 FIRE PROTECTION & EMS FOR DUI 24 FIRE DISTRICT #1 STATION BILLINGS 25 LEGAL SERVICES 26 ADULT PROBATION SERVICE CHARGE 27 BOOKINGFEES 28 FIRE CONSTRUCTION INSPECTION FEES 29 EMERGENCY SERVICE FEES 30 EMS TRANSPORT USER FEE 31 FLEX FUEL PAYMENTS FROM STATIONS 32 ANIMAL CONTROL SHELTER 33 ZONING/SUBDIVISION FEE 34 PLAN CHECKINGFEES 35 FIRE PLAN CHECK FEES 36 PLANNING 1%INSPECTION FEE 37 S.E.P.A. REVIEW 38 CRITICAL AREA STUDY 39 DV COORDINATOR SERVICES 40 GYM AND WEIGHT ROOM FEES 41 PROGRAM FEES 5 42 TAXABLE RECREATION ACTIVITIES 43 WINTER MARKET REGISTRATION FEES 44 BIRD FEST REGISTRATION FEES 45 INTERFUND REIMBURSEMENT -CONTRACT SVCS 3,000 600 11,000 300 300 11,000 1,000 100 100 25,100 600 1,000 500 125,000 1,400 85,000 21,000 30,000 126,800 195,000 52,500 1,050 45,000 3,000 10,000 3,500 1,007,500 2,500 50 72,600 375,900 4,000 500 5,000 14,000 15,500 $ 3,740 $ 697 14,051 79 78 10,910 1,321 324 59 25,090 555 1,138 223,633 96,075 22,780 38,074 72,018 211,867 2 117 54,941 1,277 46,102 2,809 16,335 5,636 1,043,753 1,311 100 121,014 616,110 10,160 2,814 6,195 15,625 4,707 12,160 12/31/2020 Amount Revenues Remaining % Received 5,204 184 6,445 7 97 235 2,358 844 66 9 450 248,564 72,359 5,795 36,753 198,859 58 59,291 2,005 39,663 2,157 21,269 4,000 992,345 2,396 100 78,222 263,376 17,046 4,440 16,252 3,083 $ (2,204) 416 4,555 293 203 (235) 8,642 156 34 91 25,100 600 550 500 (123,564) 1,400 12,641 15,205 30,000 90,047 (3,859) (58) (6,791) (955) 5,337 843 (11,269) (500) 15,155 104 (50) (5,622) 112,524 (13,046) 500 560 (2,252) 12,417 173% 31% 59% 2% 32% 0% _ 21% ,O 84% o 66% C 9% N 0% 0% iL 45% 0% C 199% to 0% .� 85% LL 28% 0% L1J 29% t`p 102% 0% p 0% c 113% N 191% 88% p 72% 213% 114% 98% 'v 96% 200% C 108% IL 70% �+ 426% y 0% 89% 116% Cy 0% N 20% G 869,162 852,477 98,503 770,659 110/( d 1,300 512 - 1,300 00/( .0 5,000 10,950 10,328 (5,328) 207% E 800 585 - 800 04)% 3,290,838 2,898,678 3,017,717 273,121 920/( o 6,418,500 6,446,860 5,210,479 1,208,021 81% 5 2020 Parks & Recreation Program Revenues are $(753,974) lower than 2019 revenues. 4 Packet Pg. 252 1 9.6.a Page 3 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Revenues Revenues Remaining %Received FINES AND PENALTIES: 1 PROOF OF VEHICLE INS PENALTY 2 TRAFFIC INFRACTION PENALTIES 3 NC TRAFFIC INFRACTION 4 CRT COST FEE CODE LEG ASSESSMENT (LGA) 5 NON -TRAFFIC INFRACTION PENALTIES 6 OTHERINFRACTIONS'04 7 PARKING INFRACTION PENALTIES 8 PARK/INDDISZONE 9 DWI PENALTIES 10 DUI - DP ACCT 11 CRIM CNV FEE DUI 12 DUI - DP FEE 13 OTHER CRIMINAL TRAF MISDEM PEN 14 CRIMINAL TRAFFIC MISDEMEANOR 8/03 15 CRIMINAL CONVICTION FEE CT 16 CRIM CONV FEE CT 17 OTHER NON-T RAF MISDEMEANOR PEN 18 OTHER NON TRAFFIC MISD. 8/03 19 COURT DV PENALTY ASSESSMENT 20 CRIMINAL CONVICTION FEE CN 21 CRIM CONV FEE CN 22 PUBLIC DEFENSE RECOUPMENT 23 BANK CHARGE FOR CONV. DEFENDANT 24 COURT COST RECOUPMENT 25 BUS. LICENSE PERMIT PENALTY 26 MISC FINES AND PENALTIES MISCELLANEOUS: 27 INVESTMENT INTEREST 28 INTEREST ON COUNTY TAXES 29 INTEREST - COURT COLLECTIONS 30 LOAN INTEREST 31 PARKING 32 SP ACE/FACILIT IES RENTALS 33 BRACKET ROOM RENTAL 34 LEASESLONG-TERM 35 DONATION/CONTRIBUTION 36 PARKSDONATIONS 37 BIRD FEST CONTRIBUTIONS 38 POLICE CONTRIBUTIONS FROM PRIV SOURCES 39 SALE OF JUNK/SALVAGE 40 SALES OF UNCLAIM PROPERTY 41 CONFISCATED AND FORFEITED PROPERTY 42 OTHER JUDGEMENT/SETTLEMENT 43 POLICE JUDGMENTS/RESTITUTION 44 CASHIERS OVERAGES✓SHORTAGES 45 OTHER MISC REVENUES 46 SMALL OVERPAYMENT 47 NSF FEES - PARKS & REC 48 NSF FEES - MUNICIPAL COURT 49 L&I STAY AT WORK PROGRAM 50 FLEX -PLAN SERVICES FORFEITURES 51 NSF FEE - DEVEL SERV DEPT 52 US BANK REBATE TRANSFERS -IN: 53 INSURANCE RECOVERIES 54 INTERFUND TRANSFER FROM 012 55 INTERFUND TRANSFER FROM 011 56 INTERFUND TRANSFER FROM 511 57 TRANSFER FROM FUND 127 $ 4,000 $ 3,515 $ 1,202 $ 2,798 300/( 241,000 216,648 120,087 120,913 5001( 19,000 17,784 13,683 5,317 720/( 20,000 16,630 10,557 9,443 530/( 1,000 1,371 1,980 (980) 1980/( 2,000 1,232 1,320 680 660/c 147,000 143,598 70,129 76,871 480/( 2,500 2,939 1,091 1,409 440/( 7,000 9,732 9,604 (2,604) 1370/( 700 448 199 501 280/( 200 89 38 162 190/( 1,500 2,008 2,231 (731) 1490/( 140 - - 140 00/c 30,000 28,338 20,820 9,180 690/( 3,600 2,549 2,278 322 63% 1,000 622 551 9 5501( 100 (2,774) 37 63 370/( 13,100 13,903 7,411 5,689 570/( 600 314 984 (384) 1640/( 1,600 930 733 867 460/( 500 283 132 368 260/( 16,000 11,486 8,148 7,852 5101( 14,000 13,493 8,525 5,475 610/( 6,000 4,598 4,512 1,488 750/( 10,100 5,150 - 10,100 00/( 300 1,208 1,441 (1,141) 4800/( 542,940 496,093 287,693 2559247 530% 399,400 421,005 309,476 89,924 770/( 53,440 28,731 14,293 39,147 270/( 50,950 8,091 8,326 42,624 160/( - 29,239 - - 00/( - 150 - - 00/( 153,000 143,035 22,701 130,299 1501( 2,100 2,330 380 1,720 180/( 205,000 202,088 170,859 34,141 830/( 22,500 4,972 930 21,570 40/( 3,500 3,050 920 2,580 260/( 2,000 1,597 635 1,365 320/( 6,662 10,721 1,766 4,896 270/( 300 68 487 (187) 1620/( 3,000 3,731 3,872 (872) 1290/( 2,000 - - 2,000 0°/ 2,000 3 1,344 656 670/( 200 619 268 (68) 1340/( - (70) 16 (16) 00/c 5,000 195,529 14,232 (9,232) 2850/( 100 73 95 5 950/( 100 90 30 70 300/( 150 112 142 8 950/( - 10,483 - - 00/( 370 - - 0% - - 30 (30) 00/( 8,500 8,930 8,534 (34) 1000/( 919,902 1,074,949 559,337 360,565 619/( - 16,977 (16,977) 00/( 3,835,827 - - 00/( - 931,523 - - 00/c 1,500,000 - 1,500,000 - 1000/( 35,800 26,300 35,800 - 1000/( 1,535,800 4,793,650 1,552,777 (16,977) 101°/ TOTAL GENERAL FUND REVENUE $ 44,055,157 $ 46,897,549 $ 41,660,318 $ 2,394,839 950/ 5 Packet Pg. 253 I 9.6.a I Page 1 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) 1 SALARIES AND WAGES $ 17,177,230 $ 15,758,890 $ 16,528,199 $ 649,031 960/ 2 OVERTIME 491,580 730,413 612,255 (120,675) 1250/ 3 HOLIDAY BUY BACK 262,020 213,691 233,372 28,648 890/ 4 BENEFITS 6,607,643 6,184,431 6,348,656 258,987 960/ 5 UNIFORMS 101,798 100,926 88,202 13,596 870/ 6 SUPPLIES 497,122 451,102 482,079 15,043 970/ 7 SMALL EQUIPMENT 170,662 153,777 175,853 (5,191) 1030/ 8 PROFESSIONAL SERVICES 15,499,765 12,684,371 13,811,032 688,733 890/ 9 COMMUNICATIONS 171,571 168,790 153,430 18,141 890/ 10 TRAVEL 78,580 70,950 10,161 68,419 130/ 11 EXCISE TAXES 6,500 7,993 15,907 (9,407) 2450/ 12 RENTAL/LEASE 1,837,776 1,842,464 1,806,719 31,057 980/ 13 INSURANCE 394,124 436,448 393,746 378 1000/ 14 UTILITIES 531,525 525,607 499,415 32,110 940/ 15 REPAIRS&MAINTENANCE 297,966 633,864 936,856 (638,890) 3140/ 16 MISCELLANEOUS 533,664 421,037 331,383 202,281 620/ 17 INTERGOVERNMENTAL PAYMENTS 75,000 75,000 75,000 - 1000/ 18 INTERFUND SUBSIDIES 3,266,993 1,905,778 1,206,990 2,060,003 370/ 19 MACHINERY/EQUIPMENT 57,173 - 9,053 48,120 160/ 20 CONSTRUCTION PROJECTS 1,000,000 10,296 - 1,000,000 00/ 21 GENERAL OBLIGATION BOND PRINCIPAL 168,850 183,704 163,840 5,010 970/ 22 OTHER INTEREST & DEBT SERVICE COSTS 500 218 212 288 420/ 23 INTEREST ON LONG-TERM EXTERNAL DEBT 137,250 14,045 132,572 4,678 970/ 49,365,292 42,573,794 44,014,931 5,350,361 890/ LEO FF-MEDIC AL INS. RESERVE(009) 24 BENEFITS $ 206,650 $ 155,117 $ 143,716 $ 62,934 700/ 25 PENSION AND DISABILITY PAYMENTS 252,990 239,839 94,189 158,801 370/ 26 PROFESSIONAL SERVICES 7,000 7,161 5,793 1,207 830/ 27 MISCELLANEOUS 500 455 - 500 00/ 467,140 402,572 243,697 223,443 520/ RISK MANAGEMENT RESERVE FUND (011) 28 INTERFUND SUBSIDIES $ $ 931,523 $ - $ - 00/ 931,523 00/ CONTINGENCY RESERVE FUND (012) 29 INTERFUND SUBSIDIES $ $ 3,835,827 $ $ 00/ 3,835,827 00/ HISTORIC PRESERVATION GIFTFUND (014) 30 SUPPLIES $ 100 $ - $ $ 100 00/ 31 PROFESSIONAL SERVICES 200 - 200 00/ 32 MISCELLANEOUS 5,600 5,533 5,600 00/ 5,900 5,533 5,900 00/ EDMONDS HOMELESSNESS RESPONSEFUND (018) 33 PROFESSIONAL SERVICES $ 100,000 $ 1,862 $ 100,000 $ 1000/ 100,000 s 1,862 100,000 s 1000/ EDMONDS OPIOH) RESPONSE FUND (019) 34 PROFESSIONAL SERVICES $ 21,555 $ - $ 21,555 $ 1000/ 35 INTERFUND SUBSIDIES - 200,000 - 00/ 21,555 200,000 21,555 - 100 / DRUG INFO RC EMENT FUND (104) 36 PROFESSIONAL SERVICES $ 45,000 $ - $ $ 45,000 00/ 37 REPAIR/MAINT 800 800 00/ 38 MISCELLANEOUS - 30,332 (30,332) 00/ 45,800 30,332 15,468 660/ 6 Packet Pg. 254 I 9.6.a I Page 2 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent STREETFUND (111) 1 SALARIES AND WAGES $ 723,081 $ 595,190 $ 662,902 $ 60,179 920/ 2 OVERTIME 18,400 49,613 45,506 (27,106) 2470/ 3 BENEFITS 309,539 283,525 328,778 (19,239) 1060, 4 UNIFORMS 6,416 3,344 4,079 2,337 640/ 5 SUPPLIES 263,000 254,053 198,979 64,021 760/ 6 SMALL EQUIPMENT 20,000 2,854 1,082 18,918 50/ 7 PROFESSIONAL SERVICES 27,930 11,295 2,689 25,241 100/ 8 COMMUNICATIONS 4,500 7,089 7,901 (3,401) 1760/ 9 TRAVEL 1,000 - - 1,000 00/ 10 RENTAL/LEASE 230,450 268,813 231,006 (556) 1000/ 11 INSURANCE 145,219 156,514 156,937 (11,718) 1080/ 12 UTILITIES 280,918 268,546 276,907 4,011 990/ 13 REPAIRS&MAINTENANCE 52,000 34,649 70,694 (18,694) 1360/ 14 MISCELLANEOUS 13,000 7,302 8,435 4,565 650/ 15 MACHINERY/EQUIPMENT 100,000 12,343 75,658 24,342 760/ 16 GENERAL OBLIGATION BOND PRINCIPAL 4,170 4,033 4,161 9 1000/ 17INTEREST 510 577 510 0 1000/ COMBINED STREETCONST/IMPROVE(112) 18 SALARIES AND WAGES 19 BENEFITS 20 PROFESSIONAL SERVICES 21 REPAIR & MAINTENANCE 22 MISCELLANEOUS 23 INTERFUND SUBSIDIES 24 LAND 25 CONSTRUCT ION PROJECTS 26 INTERGOVERNMENTAL LOANS 27 INTEREST MUNICIPAL ARTS ACQUIS. FUND (117) 28 SUPPLIES 29 SMALL EQUIPMENT 30 PROFESSIONAL SERVICES 31 TRAVEL 32 RENTAL/LEASE 33 REPAIRS& MAINTENANCE 34 MISCELLANEOUS HO TEL/MO TEL TAX REVENUE FUND (120) 35 PROFESSIONAL SERVICES 67 MISCELLANEOUS 37 INTERFUND SUBSIDIES 38 MACHINERY/EQUIPMENT EMPLO YEE PARKING PERMIT FUND (121) 39 SUPPLIES 40 PROFESSIONAL SERVICES YOUTH SCHOLARSHIP FUND (122) 41 MISCELLANEOUS TOURISM PROMOTIONAL FUND/ARTS (123) 42 PROFESSIONAL SERVICES 43 MISCELLANEOUS $ 2,200,133 $ 1,959,740 $ 2,076,224 $ 123,909 940/ $ $ 10,567 $ (10,567) 00/ - 6,613 (6,613) 00/ 680,130 391,992 622,464 57,666 920/ 163,028 422,794 322,615 (159,587) 1980/ - - 8 (8) 00/ 40,140 108,907 40,121 19 1000/ - 39,303 4,678 (4,678) 00/ 1,853,975 886,891 312,736 1,541,239 170/ 72,220 72,201 72,201 19 1000/ 1.970 2.313 1.952 18 990/ $ 2,811,463 $ 1,924,403 $ 1,393,957 $ 1,417,506 5001 $ 4,700 $ 3,984 $ 302 $ 4,398 60/ 1,700 640 116 1,584 70/ 229,124 53,962 33,444 195,680 1501 80 6 16 64 200/ 2,000 - - 2,000 00/ 300 - - 300 00/ 6,600 4,569 2,614 3,986 400/ $ 244,504 $ 63,161 $ 36,493 $ 208,011 1501 $ 92,487 $ 90,424 $ 88,066 $ 4,421 950/ 6,763 583 612 6,151 90/ 4,000 4,000 4,000 - 1000/ 25,000 - - 25,000 00/ $ 128,250 $ 95,008 $ 92,677 $ 35,573 720/ $ 1,790 $ 591 $ 632 $ 1,158 350/ 25,090 25,090 - 25,090 00/ $ 26,880 $ 25,681 $ 632 $ 26,248 20/ $ 3,000 $ 2,768 $ 450 $ 2,550 1501 $ 3,000 $ 2,768 $ 450 $ 2,550 150/ $ 33,900 $ 28,614 $ 15,510 $ 18,390 460/ - 3,366 - - 00/ $ 33,900 $ 31,980 $ 15,510 $ 18,390 460/ 7 Packet Pg. 255 I 9.6.a I Page 3 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXCISE TAX (125) 1 SUPPLIES $ 21,000 $ 77,223 $ 18,697 $ 2,303 890/ 2 PROFESSIONAL SERVICES 479,831 162,209 384,486 95,345 800, 3 RENTAL/LEASE - 381 - - 00/ 4 REPAIRS& MAINTENANCE 176,176 408,388 360,046 (183,870) 2040/ 5 INTERFUND SUBSIDIES 620 - 430 190 690/ 6 CONSTRUCTION PROJECTS 2 932 893 601 092 1 227 553 1 705 340 420/ ^ REAL ESTATE EXCISE TAXI (126) 7 SUPPLIES 8 PROFESSIONAL SERVICES 9 REPAIRS& MAINTENANCE 10 INTERFUND SUBSIDIES 11 LAND 12 CONSTRUCTION PROJECTS 13 GENERAL OBLIGATION BONDS 14 INTEREST 15 OTHER INT EREST & DEBT SERVICE COSTS GIFTS CATALOG FUND (127) 16 SUPPLIES 17 SMALL EQUIPMENT 18 PROFESSIONAL SERVICES 19 REPAIRS& MAINTENANCE 20 MISCELLANEOUS 21 INTERFUND SUBSIDIES C EWE=Y MAINTENANC EIMPRO VEMENT (130) 22 SALARIES AND WAGES 23 OVERTIME 24 BENEFITS 25 UNIFORMS 26 SUPPLIES 27 SUPPLIES PURCHASED FOR INVENTORY/RESALE 28 SMALL EQUIPMENT 29 PROFESSIONAL SERVICES 30 COMMUNICATIONS 31 TRAVEL 32 RENTAL/LEASE 33 UTILITIES 34 REPAIRS&MAINTENANCE 35 MISCELLANEOUS PARKS TRUST FUND (136) 36 SMALL EQUIPMENT SISTER CITY COMMISSION (138) 37 SUPPLIES 38 TRAVEL 39 MISCELLANEOUS BUSINESS IMPROVEMENT DISTRICT FUND (140) 40 SUPPLIES 41 PROFESSIONAL SERVICES 42 MISCELLANEOUS EDMONDS CARES FUND (142) 43 PROFESSIONAL SERVICES LID FUND C O NTRO L (211) 44 INTERFUND SUBSIDIES 2012 LTGO DEBTSERVIC FUND (231) 45 GENERAL OBLIGATION BOND 46 INTEREST $ 3,610,520 $ 1,249,293 $ 1,991,212 $ 1,619,308 557, C O O $ - $ 55,948 $ - $ - 0°, 883,267 156,343 684,749 198,518 78°/ N 95,963 400,238 259,551 (163,588) 2700/ ` 142,736 133,025 142,731 5 1000/ d 300,000 - - 300,000 0°/ 1,951,937 957,596 916,129 1,035,808 47°/ .� 24,220 23,476 24,219 1 1000/ 2,970 3,360 2,968 2 1000/ - 77 575 (575) 00/ LL $ 3,401,093 $ 1,730,062 $ 2,030,921 $ 1,370,172 600/ W $ 48,882 $ 39,079 $ 39,033 $ 9,849 800/ - 14,694 - - 00/ d 6,500 - 5,400 1,100 830/ O 22,000 1,858 7,183 14,818 330/ N 600 159 503 97 840/ N 35,800 26,300 35,800 - 1000/ $ 113,782 $ 82,091 $ 87,919 $ 25,863 770/ C $ 97,476 $ 89,239 $ 93,344 $ 4,132 960/ 3,500 3,272 729 2,771 210/ 42,029 40,767 40,160 1,869 960/ 1,000 225 230 770 230/ 7,000 4,837 2,972 4,028 420/ 20,000 17,293 18,196 1,804 910/ - 1,246 1,184 (1,184) 00/ 4,200 2,199 1,835 2,365 440/ 1,700 1,794 1,682 18 990/ 500 - - 500 00/ 8,230 6,260 8,230 0 1000/ 5,652 4,879 4,928 724 870/ 500 - - 500 00/ 4,000 19,124 6,610 (2,610) 1650/ $ 195,787 $ 191,135 $ 180,098 $ 15,689 920/ $ $ 4,935 $ $ 00/ $ $ 4,935 $ $ 00/ $ 1,500 $ 770 $ 11 $ 1,489 10/ 4,500 3,405 4,500 00/ 5,900 2,718 5,900 00/ $ 11,900 $ 6,894 $ 11 $ 11,889 00/ $ 11,850 $ 12,983 $ 9,858 $ 1,992 830/ 66,035 82,306 53,747 12,288 810/ 2,625 3,289 4,006 (1,381) 1530/ 80,510 98,578 67,611 12,899 840/ $ 1,860,000 $ - $ 1,775,326 $ 84,674 950/ 1,860,000 1,775,326 84,674 950/ $ 12,400 $ 30,905 $ $ 12,400 00/ $ 12,400 $ 30,905 $ $ 12,400 00/ $ 643,810 $ 609,623 $ 643,802 $ 8 1000/ 94,590 106,775 94,583 7 1000/ $ 738,400 $ 716,398 $ 738,385 $ 15 1000/ g Packet Pg. 256 I 9.6.a I Page 4 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS CONSTRUCTION FUND (332) 1 PROFESSIONAL SERVICES $ 323,349 $ 116,848 $ 446,182 $ (122,833) 1380r 2 INTERFUND SUBSIDIES 112,920 - 20,316 92,604 180/ 3 CONST RUCT ION PROJECTS 12,577,074 133,247 1,440,342 11,136,732 110/ 4 DEBT ISSUE COSTS - 80,041 - - 00/ $ 13,013,343 $ 330,137 $ 1,906,841 $ 11,106,502 1501 WATER FUND (421) 5 SALARIES AND WAGES 6 OVERTIME 7 BENEFITS 8 UNIFORMS 9 SUPPLIES 10 WATERPURCHASED FORRESALE 11 SUPPLIES PURCHASED FOR INVENTORY/RESALE 12 SMALL EQUIPMENT 13 PROFESSIONAL SERVICES 14 COMMUNICATIONS 15 TRAVEL 16 EXCISE TAXES 17 RENTAL/LEASE 18 INSURANCE 19 UTILITIES 20 REPAIRS & MAINTENANCE 21 MISCELLANEOUS 22 INTERFUND SUBSIDIES 23 CONST RUCT ION PROJECTS 24 GENERAL OBLIGATION BONDS 25 REVENUE BONDS 26 INTERGOVERNMENTAL LOANS 27 INTEREST 28 OTHER INT EREST & DEBT SERVICE COSTS STORM FUND (422) 29 SALARIES AND WAGES 30 OVERTIME 31 BENEFITS 32 UNIFORMS 33 SUPPLIES 34 SMALL EQUIPMENT 35 PROFESSIONAL SERVICES 36 COMMUNICATIONS 37 TRAVEL 38 EXCISE TAXES 39 RENTAL/LEASE 40 INSURANCE 41 UTILITES 42 REPAIR & MAINTENANCE 43 MISCELLANEOUS 44 INTERFUND SUBSIDIES 45 CONSTRUCT ION PROJECTS 46 GENERAL OBLIGATION BONDS 47 REVENUE BONDS 48 INTERGOVERNMENTAL LOANS 49 INTEREST 50 OTHER INT EREST & DEBT SERVICE COSTS $ 845,871 $ 758,623 $ 796,988 $ 48,883 940/ p 24,000 25,056 21,118 2,882 880M 363,882 340,393 309,245 54,637 850/ ' 4,000 3,424 4,371 (371) 1090/ 154,772 75,291 107,441 47,331 690r d 2,170,000 1,877,946 2,049,587 120,413 940r d 170,000 152,622 172,203 (2,203) 1010/ 11,000 5,955 6,927 4,073 630/ 'v 1,753,804 847,220 1,324,226 429,578 760/ 30,000 29,873 30,043 (43) 1000/ C 200 - - 200 00/ IL 1,649,700 1,649,324 1,571,444 78,256 950i C 133,158 152,721 130,244 2,914 980/ W 52,865 55,096 52,541 324 990/ 35,775 31,828 32,670 3,105 910/ d 75,830 237,822 20,613 55,217 270/ >- 131,400 117,653 138,785 (7,385) 1060/ N 650,870 646,366 648,597 2,273 1000/ N 3,946,207 2,251,663 3,160,207 786,000 800/ 2,800 2,709 2,794 6 1000i r- 370,960 355,732 370,959 1 1000/ Q. 25,840 25,839 25,839 1 1000/ G1 211,190 225,572 211,169 21 1000/ - 375 378 (378) 00, $ 12,814,124 $ 9,869,102 $ 11,188,392 $ 1,625,732 87 $ 728,080 $ 652,439 $ 643,183 $ 84,897 880/ 6,000 35,162 13,321 (7,321) 2220/ 334,154 326,307 293,573 40,581 880/ 6,500 6,166 8,407 (1,907) 1290/ 47,958 27,114 25,331 22,627 530/ 4,000 4,114 2,464 1,536 620/ 3,047,970 1,129,413 1,822,002 1,225,968 600/ 3,200 5,391 6,187 (2,987) 1930/ 4,300 - - 4,300 00/ 470,100 509,604 562,212 (92,112) 1200r 270,830 250,181 269,789 1,041 1000/ 118,263 127,548 116,576 1,687 990/ 11,025 11,193 12,102 (1,077) 1100/ 116,183 17,250 18,753 97,430 160/ 181,100 167,833 185,382 (4,282) 1020/ 282,550 295,279 282,545 5 1000i 4,758,296 1,477,403 3,193,179 1,565,117 670/ 102,030 98,899 102,029 1 1000/ 181,210 173,932 181,205 5 1000/ 60,760 32,063 53,576 7,184 880/ 122,400 123,971 117,467 4,933 960/ - 165 165 (165) 00/ $ 10,856,909 $ 5,471,427 $ 7,909,445 $ 2,947,464 730/ 9 Packet Pg. 257 I 9.6.a I Page 5 of 6 CITY 0FFDMONDS EXPENDITURES BY FUND - DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) 1 SALARIES AND WAGES $ 1,953,719 $ 1,779,083 $ 1,865,904 $ 87,815 960/ 2 OVERTIME 95,000 98,788 106,756 (11,756) 1120r 3 BENEFITS 854,294 782,554 804,842 49,452 940i 4 UNIFORMS 9,500 7,267 7,967 1,533 840i 5 SUPPLIES 433,470 317,346 397,447 36,024 920i 6 FUEL CONSUMED 60,000 44,284 24,125 35,875 400r 7 SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - - 4,000 00/ 8 SMALL EQUIPMENT 36,369 20,645 42,890 (6,521) 1180i 9 PROFESSIONAL SERVICES 2,289,566 1,181,008 4,494,417 (2,204,851) 1960i 10 COMMUNICATIONS 43,886 44,183 42,785 1,101 970r 11 TRAVEL 5,000 5,016 - 5,000 00/ 12 EXCISE TAXES 978,000 1,053,670 978,545 (545) 1000i 13 RENTAL/LEASE 311,966 346,167 320,207 (8,241) 1030i 14 INSURANCE 182,121 186,110 175,867 6,254 970r 15 UTILITIES 1,540,685 1,147,784 983,600 557,085 640, 16 REPAIR & MAINTENANCE 745,630 429,952 252,808 492,822 340i 17 MISCELLANEOUS 127,650 83,617 90,819 36,831 710i 18 INTERFUND SUBSIDIES 7,197,114 1,959,171 3,308,045 3,889,069 460r 19 MACHINERY/EQUIPMENT - 33,647 117,784 (117,784) 00, 20 CONST RUCT ION PROJECTS 15,438,495 3,021,725 9,502,326 5,936,169 620i 21 GENERAL OBLIGATION BONDS 154,660 150,043 154,652 8 1000i 22 REVENUE BONDS 82,840 80,336 244,944 (162,104) 2960r 23 INTERGOVERNMENTAL LOANS 173,210 172,528 173,200 10 1000, 24 INTEREST 68,270 70,427 63,506 4,764 930i 25 DEBT ISSUE COSTS - - 106,318 (106,318) 00/ 26 OTHER TNT EREST & DEBT SERVICE COSTS - 5,380 5,085 (5,085) 00/ $ 32,785,445 $ 13,020,732 $ 24,264,839 $ 8,520,606 740, BOND RESERVE FUND (424) 27 REVENUE BONDS $ 755,020 $ 740,000 $ 755,000 $ 20 1000i 28INTEREST 1,233,110 1,251,184 1,233,084 26 1000r $ 1,988,130 $ 1,991,184 $ 1,988,084 $ 46 1000r 10 Packet Pg. 258 9.6.a Page 6 of 6 CITY OFEDMONDS EXPENDITURES BY FUND - DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent EQ UIPMENT RENTAL FUND (511) 1 SALARIES AND WAGES 2 OVERTIME 3 BENEFIT S 4 UNIFORMS 5 SUPPLIES 6 FUEL CONSUMED 7 SUPPLIES PURCHASED FOR INVENTORY/RESALE 8 SMALL EQUIPMENT 9 PROFESSIONAL SERVICES 10 COMMUNICATIONS 11 TRAVEL 12 RENTAL/LEASE 13 INSURANCE 14 UTILITIES 15 REPAIRS & MAINTENANCE 16 MISCELLANEOUS 17 INTERFUND SUBSIDIES 18 MACHINERY/EQUIPMENT TECHNOLOGY RENTAL FUND (512) 19 SALARIES AND WAGES 20 OVERTIME 21 BENEFIT S 22 SUPPLIES 23 SMALL EQUIPMENT 24 PROFESSIONAL SERVICES 25 COMMUNICATIONS 26 TRAVEL 27 RENTAL/LEASE 28 REPAIRS&MAINTENANCE 29 MISCELLANEOUS 30 MACHINERY/EQUIPMENT FIREMEN'S PENSION FUND (617) 31 BENEFITS 32 PENSION AND DISABILITY PAYMENTS 33 PROFESSIONAL SERVICES TO TAL EXPENDITURE ALL FUNDS $ 266,952 $ 260,548 $ 269,774 $ (2,822) 1010/ 2,000 8,081 1,406 594 700, 112,598 111,050 112,088 510 1000/ 1,000 1,347 1,186 (186) 1190, 132,128 96,541 79,828 52,300 600/ 1,000 - - 1,000 00/ 243,000 201,116 178,940 64,060 740/ 58,000 2,879 3,487 54,513 60/ 46,750 29,071 4,498 42,252 100/ 3,000 2,285 2,303 697 770/ 1,000 255 - 1,000 00/ 12,750 13,765 12,348 402 970r 27,848 30,167 43,001 (15,153) 1540/ 14,500 14,630 15,444 (944) 1070r 60,000 32,569 44,848 15,152 750/ 12,000 9,994 11,784 216 980/ 1,500,000 - 1,500,000 - 1000/ 731,139 1,770,020 666,766 64,373 910r $ 3,225,665 $ 2,584,317 $ 2,947,702 $ 277,963 910i $ 369,264 $ 298,126 $ 290,526 $ 78,738 790i 2,000 125 165 1,835 80r 124,590 100,677 97,528 27,062 780i 11,394 4,235 9,580 1,814 840r 179,555 50,258 123,180 56,375 690i 309,810 48,188 73,569 236,241 240, 58,770 58,844 61,351 (2,581) 1040i 1,500 359 - 1,500 00/ 7,490 7,300 7,271 219 970i 381,667 272,767 360,311 21,356 940i 5,000 3,491 11,748 (6,748) 2350i 66,000 79,651 17,664 48,336 270i $ 1,517,040 $ 924,022 $ 1,052,893 $ 464,147 690i $ 23,000 $ 20,417 $ 19,258 $ 3,742 840i 64,500 119,116 61,740 2,760 960i 1,200 1,269 1,007 193 840i $ 88,700 $ 140,802 $ 82,005 $ 6,695 920i $ 141,767,565 $ 90,495,864 $ 106,238,142 $ 35,529,423 750, 11 Packet Pg. 259 9.6.a Page 1 of 1 C ITY O F EDMO NDS EXPENDPTURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT CITY CLERK FINANCE CITY ATTORNEY NON -DEPARTMENTAL POLICE SERVICES COMMUNITY SERVICES✓ECONOMIC DEV DEVELOPMENT SERVICES PARKS& RECREATION PUBLIC WORKS ADMINISTRATION FACILITIES MAINTENANCE % Spent $ 418,912 $ 402,243 $ 322,555 $ 96,357 77% 306,685 297,114 331,095 (24,410) 108% 744,339 552,184 692,901 51,438 93% C O 1,142,871 1,001,064 1,072,252 70,619 94% r� 726,962 705,593 726,790 172 100% N 1,289,583 1,262,022 1,306,188 (16,605) 101% N d 912,540 874,911 860,435 52,105 11� 94% 15,412,119 12,669,606 12,751,867 2,660,252 83% 12,028,805 11,701,666 11,835,142 193,663 98% C LL 766,197 604,295 599,693 166,504 78% C W 3,586,753 2,833,842 2,814,664 772,089 78% L R 4,673,608 4,053,149 3,669,440 1,004,168 79% d >- 0 3,538,610 3,097,068 3,125,780 412,831 88% C N 3,817,308 2,519,036 3,906,130 (88,822) 102% $ 49,365,292 $ 42,573,794 $ 44,014,931 $ 5,350,361 89% Q CITY OF EDMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY Title 2020 Amended Budget 12/31/2019 Expenditures 12/31/2020 Expenditures Amount Remaining %Spent WATER UTILITY FUND $ 12,814,124 $ 9,869,102 $ 11,188,392 $ 1,625,732 87% STORM UTILITY FUND 10,856,909 5,471,427 7,909,445 2,947,464 73% SEWER/WWTP UTILITY FUND 32,785,445 13,020,732 24,264,839 8,520,606 74% BOND RESERVE FUND 1,988,130 1,991,184 1,988,084 46 100% $ 58,444,608 $ 30,352,444 $ 45,350,759 $ 13,093,849 78% 0- 10L A 12 Packet Pg. 260 Page 1 of 4 C ITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2020 Amended Budget 12/31/2019 Expenditures 12/31/2020 Expenditures Amount Remaining %Spent CITY COUNCIL SALARIES $ 191,224 $ 180,440 $ 190,990 $ 234 100% OVERTIME 1,000 - - 1,000 0% BENEFITS 95,736 97,616 99,057 (3,321) 103% SUPPLIES 2,500 2,309 1,841 659 74% SMALL EQUIPMENT 1,000 342 590 410 59% PROFESSIONAL SERVICES 62,160 81,067 4,263 57,897 7% COMMUNICATIONS 5,000 6,393 8,984 (3,984) 180% TRAVEL 17,500 2,977 587 16,913 3% RENTAL/LEASE 12,292 12,118 12,329 (37) 100% REPAIRS✓MAINTENANCE 500 121 645 (145) 129% MISCELLANEOUS 30,000 18,860 3,271 26,729 11% $ 418,912 $ 402,243 $ 322,555 $ 96,357 77% OFFICEOFMAYOR SALARIES $ 222,432 $ 218,580 $ 223,427 $ (995) 100% BENEFITS 54,043 53,247 83,989 (29,946) 155% SUPPLIES 1,500 1,310 938 562 63% SMALL EQUIPMENT - 442 4,396 (4,396) 0% PROFESSIONAL SERVICES 3,000 2,385 633 2,367 21% COMMUNICATION 1,400 1,258 1,462 (62) 104% TRAVEL 3,000 2,603 166 2,834 6% RENTAL/LEASE 16,860 12,548 15,871 989 94% MISCELLANEOUS 4,450 4,741 213 4,237 5% $ 306,685 $ 297,114 $ 331,095 $ (24,410) 108% HUMAN RESOURCES SALARIES $ 356,658 $ 325,754 $ 356,472 $ 186 100% OVERTIME - 197 5,958 (5,958) 0% BENEFITS 142,458 113,283 143,222 (764) 101% SUPPLIES 21,066 5,512 3,940 17,126 19% SMALL EQUIPMENT 300 2,762 4,336 (4,036) 1445% PROFESSIONAL SERVICES 136,471 50,524 103,856 32,615 76% COMMUNICATIONS 1,550 1,315 1,425 125 92% TRAVEL 1,000 1,255 - 1,000 0% RENTAL/LEASE 31,921 24,624 30,522 1,399 96% REPAIR/MAINTENANCE 8,380 7,571 7,832 548 93% MISCELLANEOUS 44,535 19,388 35,338 9,197 79% $ 744,339 $ 552,184 $ 692,901 $ 51,438 93% MUNIC IPAL C O URT SALARIES $ 647,030 $ 587,294 $ 633,794 $ 13,236 98% OVERTIME 800 1,325 16,013 (15,213) 2002% BENEFITS 223,319 209,208 231,355 (8,036) 104% SUPPLIES 10,600 10,302 10,763 (163) 102% SMALL EQUIPMENT 4,144 5,418 14,461 (10,317) 349% PROFESSIONAL SERVICES 124,925 90,966 70,234 54,691 56% COMMUNICATIONS 3,550 2,920 2,767 783 78% TRAVEL 6,500 3,423 37 6,463 1% RENTAL/LEASE 67,947 64,551 67,698 249 100% REPAIR/MAINTENANCE 5,836 277 7,896 (2,060) 135% MISCELLANEOUS 25,100 25,380 17,236 7,864 69% MACHINERY/EQUIPMENT 23,120 23,120 0% $ 1,142,871 $ 1,001,064 $ 1,072,252 $ 70,619 94% C O O r� C N N d a 2 C to C LL C W R O N O N 13 Packet Pg. 261 1 I 9.6.a I Page 2 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent CITY CLERK SALARIES AND WAGES $ 376,214 $ 363,578 $ 399,460 $ (23,246) 106% BENEFITS 156,718 160,152 163,468 (6,750) 104% SUPPLIES 10,240 3,689 3,606 6,634 35% SMALL EQUIPMENT - 4,024 2,682 (2,682) 0% PROFESSIONAL SERVICES 37,410 31,744 26,493 10,917 71% COMMUNICATIONS 40,000 33,150 21,710 18,290 54% TRAVEL 2,000 503 6 1,994 0% RENTAL/LEASE 63,850 45,548 51,510 12,340 81% REPAIRS&MAINTENANCE 32,530 51,805 50,957 (18,427) 157% MISCELLANEOUS 8,000 11,401 6,899 1,101 86% $ 726,962 $ 705,593 $ 726,790 $ 172 100% FINANCE SALARIES $ 870,882 $ 851,763 $ 929,623 $ (58,741) 107% OVERTIME 4,500 - - 4,500 0% BENEFITS 289,923 289,662 260,112 29,811 90% SUPPLIES 7,350 6,928 5,902 1,448 80% SMALL EQUIPMENT 2,650 778 66 2,584 2% PROFESSIONAL SERVICES 9,300 1,725 1,518 7,782 16% COMMUNICATIONS 2,000 1,286 857 1,143 43% TRAVEL 3,100 2,371 - 3,100 0% RENTAL/LEASE 50,048 52,224 58,565 (8,517) 117% REPAIR/MAINTENANCE 41,480 42,499 43,963 (2,483) 106% MISCELLANEOUS 8,350 12,786 5,581 2,769 67% $ 1,289,583 $ 1,262,022 $ 1,306,188 $ (16,605) 101% CITY ATTO RNEY PROFESSIONAL SERVICES $ 912,540 $ 874,911 $ 860,435 $ 52,105 94% $ 912,540 $ 874,911 $ 860,435 $ 52,105 94% NON -DEPARTMENTAL SALARIES $ 110,742 $ - $ - $ 110,742 0% BENEFITS -UNEMPLOYMENT 50,000 46,218 1,254 48,746 3% SUPPLIES 5,000 6,183 5,151 (151) 103% PROFESSIONAL SERVICES 11,090,137 9,908,492 10,637,846 452,291 96% EXCISE TAXES 6,500 7,993 15,907 (9,407) 245% RENTAL/LEASE 15,249 11,950 15,679 (430) 103% INSURANCE 394,124 436,448 393,746 378 100% MISCELLANEOUS 91,774 73,577 103,671 (11,897) 113% CONTRIBUTION TO ECA 75,000 75,000 75,000 - 100% INTERFUND SUBSIDIES 3,266,993 1,905,778 1,206,990 2,060,003 37% GENERAL OBLIGATION BOND 168,850 183,704 163,840 5,010 97% INTEREST ON LONG-TERM DEBT 137,250 14,045 132,572 4,678 97% FISCAL AGENT FEES 500 218 212 288 42% $ 15,412,119 $ 12,669,606 $ 12,751,867 $ 2,660,252 83% 14 Packet Pg. 262 I 9.6.a I Page 3 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent PO LIC E S ERVIC ES SALARIES $ 7,026,155 $ 6,576,027 $ 6,888,107 $ 138,048 98% OVERTIME 461,280 680,738 562,395 (101,115) 122% HOLIDAY BUYBACK 262,020 213,691 233,372 28,648 89% BENEFITS 2,777,007 2,618,757 2,763,366 13,641 100% UNIFORMS 80,750 88,470 67,011 13,739 83% SUPPLIES 95,710 87,533 81,655 14,055 85% SMALL EQUIPMENT 133,177 104,509 121,089 12,088 91% PROFESSIONAL SERVICES 224,548 259,293 210,471 14,077 94% COMMUNICATIONS 36,000 42,058 43,019 (7,019) 119% TRAVEL 29,310 39,517 7,933 21,377 27% RENTAL/LEASE 826,124 916,472 819,650 6,474 99% REPAIR/MAINTENANCE 15,180 10,674 5,684 9,496 37% MISCELLANEOUS 61,544 63,926 31,391 30,153 51% $ 12,028,805 $ 11,701,666 $ 11,835,142 $ 193,663 98% COMMUNITY S ERVIC ES /EC 0 N DEV. SALARIES $ 357,423 $ 262,451 $ 350,150 $ 7,273 98% OVERTIME - - 93 (93) 0% BENEFITS 114,637 79,793 94,536 20,101 82% SUPPLIES 7,475 6,692 7,056 419 94% SMALL EQUIPMENT 4,173 270 3,321 852 80% PROFESSIONAL SERVICES 219,104 235,380 122,308 96,796 56% COMMUNICATIONS 2,975 1,401 2,242 733 75% TRAVEL 2,000 405 1,020 980 51% RENTAL/LEASE 13,410 12,049 11,993 1,417 89% REPAIR/MAINTENANCE 10,500 - - 10,500 0% MISCELLANEOUS 9,500 5,855 6,974 2,526 73% MACHINERY/EQUIPMENT 25,000 - - 25,000 0% $ 766,197 $ 604,295 $ 599,693 $ 166,504 78% DEVELO PMENT SERVIC ES/PLANNING SALARIES $ 1,760,943 $ 1,634,056 $ 1,708,362 $ 52,581 97% OVERTIME 1,300 12,427 13,932 (12,632) 1072% BENEFITS 658,292 622,580 619,940 38,352 94% UNIFORMS 500 401 60 440 12% SUPPLIES 17,100 12,959 6,878 10,222 40% SMALL EQUIPMENT 7,300 6,789 3,729 3,571 51% PROFESSIONAL SERVICES 886,518 339,569 230,662 655,856 26% COMMUNICATIONS 10,776 9,357 11,920 (1,144) 111% TRAVEL 6,800 10,138 228 6,572 3% RENTAL/LEASE 170,234 143,438 169,196 1,038 99% REPAIRS&MAINTENANCE 6,800 3,439 2,928 3,872 43% MISCELLANEOUS 60,190 38,688 46,828 13,362 78% $ 3,586,753 S 2,833,842 S 2,814,664 $ 772,089 78% ENGINEERING SALARIES $ 1,772,804 $ 1,695,173 $ 1,730,869 $ 41,935 98% OVERTIME 5,000 8,311 3,735 1,265 75% BENEFITS 701,327 693,171 697,338 3,989 99% UNIFORMS 450 298 256 194 57% SUPPLIES - 32 - - 0% SMALL EQUIPMENT 2,200 1,744 868 1,332 39% PROFESSIONAL SERVICES 188,840 4,824 1,530 187,310 1% COMMUNICATIONS 19,600 15,983 16,715 2,885 85% TRAVEL 600 1,043 134 466 22% RENTAL/LEASE 134,995 122,033 131,955 3,040 98% REPAIR/MAINTENANCE 2,600 - 769 1,831 30% MISCELLANEOUS 80,000 59,520 34,659 45,341 43% $ 2,908,416 $ 2,602,130 $ 2,618,828 $ 289,588 90% 15 Packet Pg. 263 I 9.6.a I Page 4 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS & REC REATIO N SALARIES $ 2,316,676 $ 2,007,961 $ 2,029,203 $ 287,473 88% OVERTIME 10,000 20,286 4,853 5,147 49% BENEFITS 864,290 762,646 748,590 115,700 87% UNIFORMS 6,275 6,731 5,707 569 91% SUPPLIES 150,467 151,518 149,211 1,256 99% SMALL EQUIPMENT 10,900 9,514 8,870 2,030 81% PROFESSIONAL SERVICES 627,168 442,370 184,381 442,787 29% COMMUNICATIONS 31,370 31,000 17,670 13,700 56% TRAVEL 5,270 5,282 50 5,220 1% RENTAL/LEASE 281,611 278,452 273,432 8,179 97% PUBLIC UTILITY 230,507 209,970 187,542 42,965 81% REPAIR/MAINTENANCE 29,700 34,334 16,593 13,107 56% MISCELLANEOUS 100,321 82,787 34,286 66,035 34% MACHINERY/EQUIPMENT 9,053 - 9,053 0 100% CONSTRUCTION PROJECTS 10,296 0% $ 4,673,608 $ 4,053,149 $ 3,669,440 $ 1,004,168 79% PUBLIC WORKS ADMINISTRATION SALARIES $ 380,790 $ 289,383 $ 296,910 $ 83,880 78% OVERTIME 200 339 - 200 0% BENEFITS 131,041 101,620 104,236 26,805 80% SUPPLIES 8,600 5,062 3,988 4,612 46% SMALL EQUIPMENT 1,000 2,345 264 736 26% PROFESSIONAL SERVICES 200 124 143 57 72% COMMUNICATIONS 1,350 717 747 603 55% TRAVEL 500 1,427 - 500 0% RENTAL/LEASE 97,295 89,999 96,028 1,267 99% PUBLIC UTILITY 3,318 2,946 3,131 187 94% REPAIR/MAINTENANCE 1,000 - - 1,000 0% MISCELLANEOUS 4,900 975 1,505 3,395 31% $ 630,194 $ 494,938 $ 506,952 $ 123,242 80% FACILITIES MAINTENANCE SALARIES 787,257 766,429 790,833 (3,576) 100% OVERTIME 7,500 6,790 5,274 2,226 70% BENEFITS 348,852 336,477 338,193 10,659 97% UNIFORMS 13,823 5,025 15,168 (1,345) 110% SUPPLIES 159,514 151,074 201,150 (41,636) 126% SMALL EQUIPMENT 3,818 14,839 11,183 (7,365) 293% PROFESSIONAL SERVICES 977,444 360,997 1,356,260 (378,816) 139% COMMUNICATIONS 16,000 21,950 23,913 (7,913) 149% TRAVEL _ 1,000 6 - 1,000 0% RENTAL/LEASE 55,940 56,459 52,293 3,648 93% PUBLIC UTILITY 297,700 312,692 308,742 (11,042) 104% REPAIR/MAINTENANCE 143,460 483,144 799,591 (656,131) 557% MISCELLANEOUS 5,000 3,153 3,532 1,468 71% CONSTRUCTION PROJECTS 1,000,000 - - 1,000,000 0% $ 3,817,308 $ 2,519,036 $ 3,906,130 $ (88,822) 102% TOTAL GENERAL FUND EXPENDITURES $ 49,365,292 $ 42,573,794 $ 44,014,931 $ 5,350,361 89% C O O r� C N N d a C to C LL C W R d O N O N 16 Packet Pg. 264 I 9.6.a I City of Edmonds, WA Monthly Revenue Summary -General Fund 2020 General Fund Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 2,281,595 $ 2,281,595 $ 2,376,947 4.18% February 4,718,069 2,436,473 4,730,574 0.27% March 7,308,614 2,590,546 7,100,593 -2.85% April 10,754,361 3,445,746 9,435,773 -12.26% May 19,216,447 8,462,087 17,528,670 -8.78% June 21,772,150 2,555,703 19,628,003 -9.85% July 24,014,399 2,242,248 22,424,193 -6.62% August 26,829,604 2,815,205 24,769,057 -7.68% September 29,160,977 2,331,373 26,979,585 -7.48% October 32,996,001 3,835,024 30,980,306 -6.11% November 41,595,562 8,599,561 39,391,635 -5.30% December 44,055,157 2,459,595 41,660,318 -5.44% City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2020 Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 193,769 $ 193,769 $ 323,203 66.80% February 345,606 151,837 496,485 43.66% March 547,140 201,534 685,999 25.38% April 740,550 193,410 857,110 15.74% May 973,673 233,123 998,087 2.51% June 1,219,609 245,935 1,240,599 1.72% July 1,532,815 313,206 1,463,854 -4.50% August 1,804,669 271,854 1,739,374 -3.62% September 2,081,138 276,470 2,115,408 1.65% October 2,301,037 219,898 2,574,968 11.90% November 2,520,239 219,202 2,993,059 18.76% December 2,700,000 179,761 3,350,684 24.10% *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 265 1 SALES TAX SUMMARY I 9.6.a I Sales Tax Analysis By Category Current Period: December 2020 Year -to -Date Total $8,317,046 Health & Personal Care, Automotive Repair, $248,327 , $189,028 Construction Trade, Accommodation, $1,322,318 $29,412 Clothing and Accessories, $247,699 Communications, $234,469 Wholesale Trade, $294,254 10,000,000 8,000,000 6,000,000 4,000,000 2,000, 000 0 Misc Retail, $1,531,540 Others, $177,428 Amusement & Recreation, $44,910 Business Services, $862,084 Gasoline, $37,951 iii Retail Food Stores, $323,308 L Retail Automotive, $1,827,793 Manufacturing, $98,904 Eating & Drinking, $847,620 Annual Sales Tax Revenue $7,395,114 $5,840,764 $6,741,838 $6,905,122 a 2014L, 2015 2016 2017 18 $8,406,296 $8,452,715 58,317,046 2018 L. 2019 YTD 2020 Packet Pg. 266 1 I 9.6.a I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2020 Sales and Use Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 634,902 $ 634,902 $ 692,248 9.03% February 1,436,667 801,765 1,539,597 7.16% March 2,031,860 595,193 2,187,876 7.68% April 2,597,573 565,713 2,691,601 3.62% May 3,324,621 727,048 3,191,797 -4.00% June 3,990,697 666,076 3,761,924 -5.73% July 4,697,452 706,756 4,450,258 -5.26% August 5,482,731 785,279 5,184,289 -5.44% September 6,213,489 730,757 5,920,380 -4.72% October 6,961,050 747,562 6,719,684 -3.47% November 7,750,015 788,965 7,523,231 -2.93% December 8,450,000 699,985 8,317,046 -1.57% City of Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2020 Gas Utility Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 81,408 $ 81,408 $ 82,496 1.34% February 168,408 87,000 177,747 5.55% March 245,012 76,604 260,308 6.24% April 308,737 63,725 337,848 9.43% May 358,094 49,357 395,193 10.36% June 392,813 34,720 430,775 9.66% July 419,421 26,607 463,305 10.46% August 441,879 22,458 489,325 10.74% September 462,623 20,744 510,729 10.40% October 486,497 23,874 535,796 10.13% November 524,782 38,285 571,050 8.82% December 579,600 54,818 639,670 10.36% Gas Utility Tax 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Year *The monthly budget forecast columns are based on a five-year average. C O f� a+ C N N d IL fC C R C LL C LLJ L N O N 19 Packet Pg. 267 I 9.6.a I City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2020 Telephone Utility Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 79,271 $ 79,271 $ 70,129 -11.53% February 154,920 75,649 134,128 -13.42% March 224,811 69,891 191,257 -14.93% April 298,919 74,108 254,236 -14.95% May 365,795 66,876 309,632 -15.35% June 433,375 67,580 361,422 -16.60% July 497,866 64,491 424,830 -14.67% August 563,527 65,661 479,371 -14.93% September 631,163 67,636 528,163 -16.32% October 697,753 66,590 579,582 -16.94% November 761,530 63,777 606,633 -20.34% December 823,900 62,370 666,374 -19.12% Electric Utility Tax 900,000 Telephone Utility Tax 800,000 700,000 600,000 500,000 400,000 / 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget �Prior Year City of Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2020 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ February March April May June July August September October November December 176,332 $ 369,755 530,960 710,778 852,710 974,520 1,088,754 1,199,457 1,311,314 1,428,233 1,552,157 1,684,800 176,332 $ 179,486 193,422 371,370 161,206 535,467 179,818 710,200 141,933 854,417 121,810 970,402 114,233 1,091,103 110,703 1,214,761 111,857 1,316,801 116,919 1,430,598 123,924 1,540,846 132,643 1,668,430 1.79% 0.44 % 0.85 % -0.08 % 0.20 % -0.42 % 0.22 % 1.28 % 0.42% 0.17 % -0.73 % -0.97 % Electric Utility Tax 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget - Prior Year *The monthly budget forecast columns are based on a five-year average. 20 Packet Pg. 268 I 9.6.a I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2020 Meter Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 804,719 $ 804,719 $ 737,298 -8.38% February 1,363,439 558,720 1,256,012 -7.88% March 2,170,455 807,015 2,048,593 -5.61% April 2,696,703 526,248 2,538,466 -5.87% May 3,481,516 784,813 3,275,201 -5.93% June 4,099,586 618,070 3,855,044 -5.97% July 5,087,366 987,780 4,682,817 -7.95% August 5,941,343 853,977 5,382,918 -9.40% September 7,092,152 1,150,809 6,403,521 -9.71% October 7,892,798 800,646 7,186,022 -8.95% November 8,818,044 925,246 8,061,987 -8.57% December 9,384,958 566,914 8,608,757 -8.27% City of'Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2020 Storm Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 355,919 $ 355,919 $ 348,012 1.79% February 1,125,592 769,673 1,101,727 0.44% March 1,480,771 355,179 1,449,754 0.85% April 1,795,425 314,654 1,758,968 -0.08% May 2,150,929 355,505 2,107,634 0.20% June 2,466,536 315,606 2,417,745 -0.42% July 2,822,237 355,701 2,766,634 -1.97% August 3,592,736 770,499 3,521,551 -1.98% September 3,947,537 354,801 3,869,253 -1.98% October 4,262,734 315,197 4,179,529 -1.95% November 4,618,388 355,654 4,527,535 -1.97% December 4,921,433 303,045 4,840,626 -1.64% *The monthly budget forecast columns are based on a five-year average. 21 Packet Pg. 269 1 I 9.6.a I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2020 Unmeter Sewer Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 843,972 $ 843,972 $ 792,168 -6.14% February 1,528,418 684,445 1,457,427 -4.64% March 2,368,523 840,105 2,253,756 -4.85% April 3,057,434 688,911 2,905,227 -4.98% May 3,904,796 847,362 3,666,165 -6.11% June 4,601,743 696,947 4,301,071 -6.53% July 5,475,901 874,158 5,076,023 -7.30% August 6,170,772 694,871 5,723,561 -7.25% September 7,057,714 886,942 6,520,644 -7.61% October 7,759,947 702,233 7,174,847 -7.54% November 8,620,364 860,417 7,966,021 -7.59% December 9,307,969 687,605 8,619,282 -7.40% Unmeter Sewer Sales 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 22 Packet Pg. 270 I 9.6.a I City of Edmonds, WA Monthly Expenditure Report -General Fund 2020 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 5,679,709 $ 5,679,709 $3,641,481 -35.89% February 8,968,628 3,288,919 7,564,087 -1S.66% March 12,589,688 3,621,060 10,796,906 -14.24% April 16,832,856 4,243,168 13,318,642 -20.88% May 20,005,510 3,172,654 17,123,820 -14.40% June 24,887,169 4,881,659 21,049,664 -15.42% July 28,851,500 3,964,332 24,352,711 -15.59% August 33,184,403 4,332,902 27,602,216 -16.82% September 36,703,429 3,519,026 31,099,506 -15.27% October 40,354,845 3,651,416 35,443,149 -12.17% November 44,855,461 4,500,616 38,995,587 -13.06% December 49,365,292 4,509,831 44,014,930 -10.84% City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2020 Non -Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 2,940,401 $ 2,940,401 $ 1,280,852 -56.44% February 3,425,904 485,503 2,717,261 -20.68% March 4,593,975 1,168,071 3,569,389 -22.30% April 6,436,480 1,842,505 3,731,670 -42.02% May 6,749,241 312,761 5,129,301 -24.00% June 8,560,250 1,811,009 6,488,886 -24.20% July 9,584,152 1,023,902 7,237,544 -24.48% August 11,039,405 1,455,253 8,074,263 -26.86% September 11,949,652 910,247 8,970,365 -24.93% October 12,620,072 670,421 10,148,912 -19.58% November 14,182,850 1,562,777 11,046,084 -22.12% December 15,412,119 1,229,269 12,751,867 -17.26% Non -Departmental 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 �- 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --ft— Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 23 Packet Pg. 271 I 9.6.a I City of Edmonds, WA Monthly Expenditure Report -City Council 2020 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 26,361 $ 26,361 $ 23,825 -9.62% February 54,130 27,769 55,625 2.76% March 88,475 34,345 81,971 -7.35% April 119,273 30,799 106,847 -10.42% May 158,791 39,518 133,074 -16.20% June 205,911 47,121 160,080 -22.26% July 239,007 33,095 186,441 -21.99% August 285,476 46,469 212,640 -25.51% September 323,555 38,079 239,066 -26.11% October 346,924 23,369 266,797 -23.10% November 382,373 35,449 291,826 -23.68% December 418,912 36,539 322,555 -23.00% City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2020 Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 25,001 $ 25,001 $ 28,750 15.00% February 50,898 25,897 60,151 18.18% March 76,062 25,164 87,486 15.02% April 101,769 25,706 114,642 12.65% May 126,945 25,177 142,030 11.88% June 151,749 24,804 169,276 11.55% July 177,563 25,814 196,288 10.55% August 203,939 26,376 222,950 9.32% September 229,480 25,541 249,862 8.88% October 254,419 24,939 276,971 8.86% November 279,429 25,010 303,765 8.71% December 306,685 27,256 331,095 7.96% Office of Mayor 350,000.00 250,000.00 150,000.00 50,000.00 0.00 t!7 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget - -Prior Year *The monthly budget forecast columns are based on a five-year average. 24 Packet Pg. 272 I 9.6.a I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2020 Human Resources Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 59,744 $ 59,744 $ 68,346 14.40% February 117,844 58,101 134,278 13.94% March 179,074 61,229 184,385 2.97% April 230,899 51,825 233,118 0.96% May 286,335 55,437 283,462 -1.00% June 357,648 71,312 335,262 -6.26% July 413,242 55,594 378,306 -8.45% August 471,867 58,625 423,682 -10.21% September 533,926 62,059 476,486 -10.76% October 593,700 59,774 535,390 -9.82% November 652,971 59,271 589,830 -9.67% December 744,339 91,368 692,901 -6.91% Municipal Court Human Resources 800,000 700,00010 600,000 500,000 400,000 300,000 - 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC �C=mtYeaz Budget �PriorYear City of Edmonds, WA Monthly Expenditure Report -Municipal Court 2020 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 86,948 $ 86,948 $ 79,231 -8.88% February 180,887 93,939 166,073 -8.19% March 273,283 92,396 249,701 -8.63% April 366,614 93,331 331,047 -9.70% May 467,192 100,578 422,932 -9.47% June 555,697 88,505 507,527 -8.67% July 648,419 92,722 595,161 -8.21% August 746,531 98,112 681,851 -8.66% September 837,918 91,387 775,370 -7.46% October 938,286 100,369 872,107 -7.05% November 1,031,813 93,527 958,702 -7.09% December 1,142,871 111,058 1,072,252 -6.18% Municipal Court 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0---CurrentYeaz Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. 25 Packet Pg. 273 I 9.6.a I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2020 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 49,473 $ 49,473 $ 40,001 -19.14% February 106,815 57,343 82,357 -22.90% March 166,402 59,586 123,069 -26.04% April 229,301 62,899 165,175 -27.97% May 287,815 58,515 210,066 -27.01% June 345,097 57,281 258,279 -25.16% July 407,184 62,087 309,288 -24.04% August 475,865 68,681 360,249 -24.30% September 535,484 59,620 408,834 -23.65% October 600,799 65,315 457,484 -23.85% November 671,407 70,608 532,055 -20.76% December 766,197 94,790 599,693 -21.73% City of Edmonds, WA Monthly Expenditure Report -City Clerk 2020 City Clerk Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 71,401 $ 71,401 $ 83,447 16.87% February 129,624 58,223 139,339 7.49% March 187,005 57,380 199,113 6.47% April 251,043 64,039 258,617 3.02% May 306,774 55,730 321,093 4.67% June 361,810 55,036 378,904 4.72% July 423,597 61,787 438,669 3.56% August 486,276 62,679 499,805 2.78% September 539,284 53,008 554,592 2.84% October 597,946 58,662 611,198 2.22% November 662,981 65,035 667,372 0.66% December 726,962 63,981 726,789 -0.02% City Clerk 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 26 Packet Pg. 274 I 9.6.a I City of Edmonds, WA Monthly Expenditure Report -Technology Rental Fund 2020 Technology Rental Fund Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 185,528 $ 185,528 $ 81,888 -55.86% February 348,776 163,248 291,582 -16.40% March 463,657 114,881 352,886 -23.89% April 551,367 87,710 396,588 -28.07% May 653,419 102,052 462,422 -29.23% June 759,617 106,198 540,328 -28.87% July 847,836 88,218 612,976 -27.70% August 950,505 102,670 699,095 -26.45% September 1,072,316 121,810 807,205 -24.72% October 1,175,112 102,796 859,114 -26.89% November 1,283,884 108,772 912,391 -28.94% December 1,517,040 233,156 1,052,893 -30.60% Finance Technology Rental Fund 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Finance 2020 Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 124,756 $ 124,756 $ 148,549 19.07% February 235,691 110,935 251,089 6.53% March 337,197 101,506 353,610 4.87% April 438,143 100,947 456,877 4.28% May 539,685 101,542 562,662 4.26% June 639,437 99,752 795,796 24.45% July 750,562 111,125 879,925 17.24% August 854,084 103,522 964,589 12.94% September 970,025 115,941 1,050,712 8.32% October 1,081,072 111,048 1,133,433 4.84% November 1,184,488 103,415 1,219,675 2.97% December 1,289,583 105,095 1,306,188 1.29% Finance 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 27 Packet Pg. 275 I 9.6.a I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2020 City Attorney Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 76,045 $ 76,045 $ 49,883 -34.40% February 1S2,090 76,045 142,611 -6.23% March 228,135 76,045 192,534 -15.61% April 304,180 76,045 288,462 -5.17% May 380,225 76,045 359,660 -5.41% June 456,270 76,045 431,895 -5.34% July 532,315 76,045 503,028 -5.50% August 608,360 76,045 574,161 -S.62% September 684,405 76,045 646,093 -5.60% October 760,450 76,045 718,169 -5.56% November 836,495 76,045 789,302 -5.64% December 912,540 76,045 860,435 -5.71% Police City Attorney 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Police 2020 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 946,525 $ 946,525 $ 887,236 -6.26% February 1,903,561 957,036 1,893,712 -0.52% March 2,862,743 959,182 2,821,483 -1.44% April 3,833,127 970,384 3,703,720 -3.38% May 4,795,598 962,471 4,601,807 -4.04% June 5,794,682 999,084 5,628,905 -2.86% July 6,770,463 975,781 6,748,449 -0.33% August 7,713,554 943,091 7,666,496 -0.61% September 8,676,071 962,516 8,693,795 0.20% October 9,751,383 1,075,313 9,682,005 -0.71% November 11,010,326 1,258,942 10,862,724 -1.34% December 12,028,805 1,018,479 11,835,142 -1.61% Police 12,000,000 10,000,000 8,000,000 6,000,000 / 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. Z$ Packet Pg. 276 I 9.6.a I City of Edmonds, WA Monthly Expenditure Report -Development Services 2020 Development Services Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 250,206 $ 250,206 $ 241,446 -3.50% February 531,065 280,859 461,847 -13.03% March 821,086 290,021 685,780 -16.48% April 1,116,073 294,987 922,412 -17.35% May 1,419,690 303,617 1,151,071 -18.92% June 1,699,016 279,326 1,370,746 -19.32% July 1,993,964 294,949 1,608,527 -19.33% August 2,297,647 303,682 1,851,746 -19.41% September 2,596,160 298,513 2,083,333 -19.75% October 2,902,773 306,613 2,302,031 -20.70% November 3,243,027 340,254 2,519,329 -22.32% December 3,586,753 343,726 2,814,664 -21.53% Parks & Recreation Development Services 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --*-- Current Yeaz Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2020 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 315,980 $ 315,980 $ 278,296 -11.93% February 644,055 328,075 596,263 -7.42% March 992,773 348,718 892,745 -10.08% April 1,355,032 362,259 1,186,533 -12.44% May 1,728,939 373,906 1,472,976 -14.80% June 2,104,753 375,814 1,756,039 -16.57% July 2,577,915 473,162 2,047,976 -20.56% August 3,122,648 544,732 2,368,204 -24.16% September 3,564,579 441,931 2,706,435 -24.07% October 3,942,987 378,408 3,011,118 -23.63% November 4,272,423 329,437 3,343,289 -21.75% December 4,673,608 401,185 3,669,440 -21.49% Parks & Recreation 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 29 Packet Pg. 277 I 9.6.a I City of Edmonds, WA Monthly Expenditure Report -Public Works Administration 2020 Public Works Administration Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 51,939 $ 51,939 $ 41,796 -19.53% February 105,536 53,597 83,385 -20.99% March 157,916 52,379 125,953 -20.24% April 210,278 52,362 169,511 -19.39% May 262,800 52,522 212,944 -18.97% June 316,459 53,659 256,932 -18.81% July 370,954 54,495 298,731 -19.47% August 422,825 51,871 340,410 -19.49% September 472,902 50,077 382,165 -19.19% October 524,167 51,265 423,243 -19.25% November 575,881 51,714 465,382 -19.19% December 630,194 54,313 506,952 -19.56% Facilities Maintenance Public Works Administration 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget � Prior Year City of'Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2020 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 289,210 $ 289,210 $ 177,532 -38.61% February 594,641 305,431 353,835 -40.50% March 901,330 306,689 583,052 -35.31% April 1,199,698 298,368 781,557 -34.85% May 1,506,913 307,215 1,002,638 -33.46% June 1,767,916 261,003 1,175,527 -33.51% July 2,101,902 333,986 1,373,287 -34.66% August 2,408,736 306,834 1,592,675 -33.88% September 2,750,046 341,309 1,875,737 -31.79% October 3,059,033 308,987 2,799,364 -8.49% November 3,434,424 375,392 3,001,512 -12.61% December 3,817,308 382,884 3,906,130 2.33% *The monthly budget forecast columns are based on a five-year average. 30 Packet Pg. 278 I 9.6.a I City of Edmonds, WA Monthly Expenditure Report -Engineering 2020 Engineering Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 219,750 $ 219,750 $ 212,290 -3.39% February 436,542 216,792 426,262 -2.35% March 671,678 235,136 646,635 -3.73% April 915,104 243,427 868,452 -5.10% May 1,155,255 240,151 1,118,106 -3.22% June 1,402,970 247,715 1,335,611 -4.80% July 1,656,398 253,428 1,551,091 -6.36% August 1,917,510 261,112 1,768,495 -7.77% September 2,156,951 239,441 1,986,661 -7.89% October 2,402,446 245,495 2,204,927 -8.22% November 2,635,839 233,393 2,404,742 -8.77% December 2,908,416 272,577 2,618,828 -9.96% Engine a ring 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 31 Packet Pg. 279 I 9.6.a I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of December 31, 2020 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate C Grant Cnty WA Bonds 4,014,120 0.00 4,000,000 4,000,000 01/01/21 1.47% G First Financial CD 3,000,000 0.27 3,000,000 3,000,000 04/10/21 2.86% C Port of Seattle WA Bonds 273,305 0.33 270,000 271,596 05/01/21 2.23% N Grant Cnty WA Bonds 410,553 1.00 405,000 410,917 01/01/22 1.79% i IL FFCB Bonds 1,998,548 1.45 2,000,000 2,049,978 06/14/22 1.88% fC Energy Northwest Bonds 1,466,077 1.50 1,345,000 1,441,114 07/01/22 5.00% v Energy Northwest Bonds 260,748 1.50 250,000 259,535 07/01/22 2.95% C Mason & Kitsap Cnty WA Bonds 948,084 1.92 855,000 931,411 12/01/22 5.00% LL Grant Cnty WA Bonds 1,517,955 2.00 1,500,000 1,536,300 01/01/23 1.54% C Grant Cnty WA Bonds 576,332 2.00 520,000 569,587 01/01/23 5.00% uI Seattle WA Muni Bonds 2,224,500 2.09 2,000,000 2,198,740 02/01/23 5.00% L FHLB Bonds 1,996,590 2.76 2,000,000 1,997,312 10/05/23 0.22% O First Financial - ECA CD 2,803,516 2.87 2,803,516 2,803,516 11/15/23 2.10% G Kent WA Bonds 286,648 2.92 250,000 284,558 12/01/23 5.00% Spokane County WA Bonds 259,075 3.92 250,000 265,183 12/01/24 2.10% O First Financial - Waterfront Center CD 2,000,000 6.84 2,000,000 2,000,000 11/01/27 1.68% a- m TOTAL SECURITIES 24,036,049 2.09 23,448,516 24,019,746 Washington State Local Gov't Investment Pool 21,445,523 21,445,523 Demand 0.16% Snohomish County Local Gov't Investment Pool 20,132,419 20,132,419 Demand 1.44% TOTAL PORTFOLIO $ 65,026,458 $ 65,597,688 Port of Seattle WA Issuer Diversification Seattle Muni, 9%� WA, 1%- P Kent WA, 1% First Financial - Mason & CD, 33% KitsapCnty Grant Cnty WA, 4% WA, 27% J FFCB, 9% Spokane County WA, 1% E�FHLB, 9% Northwest, 7% Cash and Investment Balances Checking, (in $ Millions) —$5.4 , 8% Bonds, $15.6, 22% State LGIP, CD's, $7.8, $21.4, 30% 11% County LGIP, $20.1, 29% 32 Packet Pg. 280 1 ■ 9.6.a I INVESTMENT PORTFOLIO SUMMARY Annual Interest IncomeMF $1,400, 000 $1,200,000 $1,000,000 $917 754 $969 614 $800,000 $653,690 $600,000 335,926 $423,816 $400,000 $200,000 $- 2015 2016 2017 2018 2019 YTD 2020 Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) - - 6 Month Treasury Rate (Benchmark) City Blended Rate 2.0% 1.8% 1.5% 1.3% - 1.0% 0.8 0.5 0.3% , 0.0% T January March May July September November Maturity Distribution and Rate of Return $ 8,000, 000 6.00% $7,000,000 5.00% $6,000,000 $ 5,000, 000 4.00 $4,000, 000 3.00 % $3,000,000 2.00% $2,000,000 ' $1,000, 000 1.00% $- - 0.00% 0-6 Mo 6-12 12-18 18-24 24-30 30-36 36-42 42-48 48-54 54-60 60-66 66-72 72-78 78-84 Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo 0 �a c a� m L IL 7i .v c c ii c W L R a) 0 N O 54 33 Packet Pg. 281 GENERAL FUND OVERVIEW I 9.6.a I GENERAL FUND & SUBFUNDS 001-General Fund 009-Leoff-Medical Ins. Reserve 012-Contingency Reserve Fund 014-Historic Preservation Gift Fund 016-Building Maintenance 017 - Marsh Restoration & Preservation 018 -Edmonds Homelessness Response 019 - Edmonds Opioid Response Total General Fund & Subfunds FUND BALANCES ---- ACTUAL ---- 12/31 /2019 9/30/2020 12/31 /2020 $ 15,552,187 $ 11,432,266 $ 13,197,574 355,874 379,625 537,176 1,782,149 1,782,149 1,782,149 12,187 14,687 17,187 210,221 210,221 210,221 864,491 864,591 864,616 223,581 223,581 123,581 50,000 50,000 28,445 $ 19,050,690 $ 14,957,121 $ 16,760,950 CHANGE IN FUND BALANCES $ $ c 0 ---- ACTUAL ---- Q4 YT D 1,765,308 $ (2,354,61, a 157,551 181,30, - - c 2,500 5,00( .9 u_ c 25 12! w (100,000) ca (100,00( (21,555) (21,55! N 1,803,829 $ (2,289,74( c-4 *$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field. *$7,720,000 of the fund balance in Fund 001 added to the $1,782,149 balance in Fund 012, represent the required 20% operating reserve. General Fund & Subfunds 21 � - 18 General Fund 15 $9 33 & Subfunds 12 $5.24 $7.04 General Fund c Operating Reserve = 9 ■ Civic Field 6 $7.72 $7.72 3 — $2.00 $2.00 Dec 2019 Sept 2020 Dec 2020 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 34 Packet Pg. 282 9.6.a GOVERNMENTAL FUNDS OVERVIEW CHANGE IN FUND FUND BALANCES BALANCES GOVERNMENTAL ---- ACTUAL ---- FUNDS ---- ACTUAL ---- 12/31 /2019 9/30/2020 12/31 /2020 Q4 YTD General Fund & Subfunds $ 19,050,690 $ 14,957,121 $ 16,760,950 $ 1,803,829 $ (2,289,74C ' Special Revenue 10,622,237 10,235,228 10,677,595 442,366 55,357 Debt Service - (0) (0) - (C L a Capital Projects 6,443,150 6,878,746 6,083,409 (795,337) (359,741 Total Governmental Funds $ 36,116,078 $ 32,071,095 $ 33,521,954 $ 1,450,859 $ (21594,12z c ii c u.l L N Governmental Fund Balances -By Fund Group O Governmental Fund Balances - Combined O 21 40 m $19.05 $36.12 v 18 35 33.52 f° $32.07 $16.76 General u- 15 Fund & 30 2:' Subfunds N 12 c 25 to CY tSpecial = $10.68 2 20 p N Revenue 0 9 N 15 m E 6 $6.08—)k—Capital v Projects 10 a� 3 5 — m m E O Dec 2019 Sept 2020 Dec 2020 Dec 2019 Sept 2020 Dec 2020 U }; C N E t ca Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 Packet Pg. 283 9.6.a SPECIAL REVENUE FUNDS OVERVIEW FUND BALANCES CHANGE IN FUND BALANCE GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- SPECIAL REVENUE 12/31/2019 9/30/2020 12/31/2020 Q4 YTD 104 - Drug Enforcement Fund $ 39,839 $ 73,859 $ 74,225 $ 366 $ 34,38E 111 -Street Fund 1,298,473 1,067,380 1,130,956 63,576 (167,517 0 112- Combined Street Const/Improve 1,421,769 2,127,421 2,058,018 (69,403) 636,24E 117 - Municipal Arts Acquis. Fund 634,011 646,333 687,118 40,786 53,107 118 - Memorial Street Tree 19,785 20,222 20,321 100 53E w 120 - Hotel/Motel Tax Revenue Fund 93,013 101,933 66,623 (35,310) (26,39C a 121 - Employee Parking Permit Fund 86,844 98,101 107,473 9,372 20,62� 122 - Youth Scholarship Fund 13,600 13,443 13,897 454 297 c 123 -Tourism Promotional Fund/Arts 72,101 85,168 79,127 (6,041) 7,02E 125 -Real Estate Tax 2,625,364 2,572,735 2,377,100 (195,635) (248,264 ii 126 - Real Estate Excise Tax 1 2,486,325 2,347,350 2,191,413 (155,938) (294,912 127 - Gifts Catalog Fund 332,255 312,548 299,728 (12,820) (32,52-1 W 130 - Cemetery Maintenance/Improvement 260,685 239,431 206,777 (32,654) (53,90E y 136 - Parks Trust Fund 163,071 166,670 167,491 821 4,42C o 137 - Cemetery Maintenance Trust Fund 1,053,314 1,086,243 1,095,308 9,065 41,994 c 138- Sister CityCommission 10,129 12,868 10,419 (2,448) 291 140 -Business Improvement Disrict 11,546 28,653 19,682 (8,971) 8,13E 141 -Affordable and Supportive Housing Fd 112 51,036 71,745 20,709 71,63: 142 - Edmonds Cares Fund - (816,165) 174 1 816,339 174 W Total Special Revenue $ 10,622,237 $ 10,235,228 $ 10,677,595 1 $ 442,366 $ 55,35-1 *$200,000 of the fund balance in Fund 125 has been reserved for Marsh Restoration Funding 12 10 8 Ln c 0 6 4 Dec 2019 Special Revenue Funds ■ Special $10.04 $10.48 Revenue I Sept 2020 Dec 2020 ■ Fund 125 - Marsh Restoration Funding *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 36 Packet Pg. 284 ENTERPRISE FUNDS OVERVIEW I 9.6.a I ENTERPRISE FUNDS 421 -Water Utility Fund 422 - Storm Utility Fund 423 - Sewer/WWTP Utility Fund 424 - Bond Reserve Fund 411 -Combined Utility Operation Total Enterprise Funds FUND BALANCES ---- ACTUAL ---- 12/31 /2019 9/30/2020 12/31 /2020 $ 23,049,550 $ 22,426,629 $ 21,890,731 $ 12,607,151 10,936,388 10,358,205 46,572,051 45,952,697 53,010,893 843,961 843,970 843,973 - 31,765 32,495 $ 83,072,713 $ 80,191,449 $ 86,136,296 1 $ CHANGE IN FUND ---- ACTUAL ---- (535,898) $ (578,182) 7,058,195 3 730 5,944,847 $ *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding Enterprise and Agency Fund Balances as of December 31, 2020 (1,158,82C (2,248,94E o 6,438,841 +° c 12 y m 32,49E a 3,063,58: .� v c c ii c w L M N O N 60,000,000 55,000,000 $53,010,893 50,000,000 45,000,000 40,000,000 35,000,000 30,000,000 — 25,000,000 $21 890 731 20,000,000 15,000,000 10,000,000 $1 1 205 5,000,000 $32,495 $843,973 0 $250,000 $120,115 Combined Utility Water Storm Storm - Marsh Sewer/WWTP Bond Reserve Firemen's Restoration Funding Pension Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 37 Packet Pg. 285 SUMMARY OVERVIEW I 9.6.a I FUND BALANCES CITY-WIDE ---- ACTUAL ---- 12/31 /2019 9/30/2020 12/31 /2020 Governmental Funds $ 36,116,077 $ 32,071,095 $ 33,521,954 $ Enterprise Funds 83,072,713 80,191,449 86,136,296 Internal Services Fund 10,803,067 11,538,939 9,899,906 Agency Funds 146,733 139,708 120,115 Total City-wide Total $130,138,590 $123,941,191 $129,678,271 $ CHANGE IN FUND BALANCES ---- ACTUAL ---- o Q4 YTD 1,450,859 $ (2,594,124 5,944,847 a� 3,063,58": y (1,639,033) L (903,161 a (19,592) (26,617 5,737,081 $ c (460,31 u_ c W L Governmental Fund Balances (Excluding General Fund) as of December 31, 2020 N 0 Fl Drug Enforcement Fund _ $74,225 Street Fund Combined Street ConsUlmprove Fund Municipal Arts Acquis. Fund $687 Memorial Street Tree Fund $20,321 Hotel/Motel Tax Revenue Fund 1 $66,623 Employee Parking Permit Fund 0 $107,473 Youth Scholarship Fund $13,897 Tourism Promotional Fund/Artst72 Real Estate Excise Tax 2 Real Estate Excise Tax 1 Gifts Catalog FundCemetery Maintenance/ImprovementParks Trust Fund Cemetery Maintenance Trust Fund Sister City Commission $10,419 Business Improvement District $19,682 Affordable and Supportive Housing Fund $71,745 Edmonds Cares Fund $174 Parks Capital Construction Fund $11130,956 $1,095,308 $2,058,0 1 $2,37 ,100 $2,191, 13 $- $1,500,000 $3,000,000 $4,500,000 $6,083,409 $6,000,000 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 38 Packet Pg. 286 INTERNAL SERVICE FUNDS OVERVIEW I 9.6.a I INTERNAL SERVICE FUNDS 511 - Equipment Rental Fund 512 -Technology Rental Fund Total Internal Service Funds 12,000,000 10,000,000 8,000, 000 6,000, 000 4,000, 000 2,000, 000 786.798 Dec 2019 FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL ---- ---- ACTUAL ---- .� c 12/31 /2019 9/30/2020 12/31 /2020 Q4 YTD $ 10,016,269 $ 10,654,871 $ 8,890,160 $ (1,764,712) $ (1,126,11C y 786,798 884,068 1,009,746 125,678 222,94E a $ 10,803,067 $ 11,538,939 $ 9,899,906 $ (1,639,033) $ (903,161 •� c c ii c u.l L N O N Internal Service Fund Balances 71 $8,890,160 $884,068 111IF1,009,746 Sept 2020 Dec 2020 ■ 511- Equipment Rental Fund i ■ 512 - Technology Rental Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 39 Packet Pg. 287 1 9.6.b GENERAL FUND CHANGES IN FUND BALANCE 2015 2016 2017 2018 2019 2020 (Preliminary) Beginning Fund Balance 6,446,380 9,359,435 9,841,718 10,273,343 11,233,278 15,552,188 Revenue Taxes 28,714,539 29,403,794 29,572,203 30,755,578 30,846,665 30,530,552 Licenses and permits 2,132,897 2,269,313 2,506,800 2,401,855 2,299,972 2,280,382 Intergovernmental 977,585 1,261,998 890,572 1,014,434 1,008,432 1,239,098 Charges for services 5,150,816 5,403,786 5,463,913 5,810,961 6,419,836 5,210,479 Fines and forfeitures 535,078 522,051 459,929 616,783 496,093 287,693 Investment earnings 70,045 (26,712) 154,739 273,226 573,806 332,096 Miscellaneous 435,414 441,432 471,675 931,495 587,882 227,242 Operating Revenues 38,016,374 39,275,661 39,519,831 41,804,331 42,232,687 40,107,541 Nonoperating Revenues Transfers in 822,175 82,695 26,300 75,884 4,793,650 1,535,800 Debt proceeds - 549,095 - - - - Sale of capital assets - 58,451 7,143 5,273 - - Insurance recoveries - - - 15,570 - 16,977 Total Revenue 38,838,549 39,965,902 39,553,274 41,901,058 47,026,337 41,660,318 Expenditures General government 8,836,333 9,969,187 9,714,867 10,288,694 11,565,563 13,082,198 Public safety 19,371,912 20,128,896 22,228,871 22,585,212 23,036,185 23,645,907 Transportation 3,600 3,600 3,600 4,779 5,012 5,430 Economic environment 1,353,548 1,313,430 1,551,152 1,460,763 1,562,702 1,675,334 Mental and physical health 69,762 70,814 126,791 178,859 164,888 357,982 Culture and recreation 3,591,029 3,773,633 3,959,731 4,331,806 4,158,397 3,735,413 Debt service 272,793 196,663 198,361 197,694 197,967 296,624 Capital outlay 92,202 56,662 90,573 93,105 110,935 9,053 Operating Expenditures 33,591,179 35,512,885 37,873,946 39,140,912 40,801,649 42,807,941 Nonoperating Expenditures Transfers out 2,334,315 3,414,141 1,247,703 1,800,212 1,905,778 1,206,990 Debt refunding - 556,593 - - - - Total Expenditures 35,925,494 39,483,619 39,121,649 40,941,124 42,707,427 44,014,931 Prior Period Adjustments - - - - - - Change in position 2,913,055 482,283 431,625 959,934 4,318,910 (2,354,613) Ending Fund Balance 9,359,435 9,841,718 10,273,343 11,233,278 15,552,188 13,197,575 r Q R:\Finance Committee\2020\Jan-Dec 2020 P&L -Revised 2/4/2021 Packet Pg. 288 Finance Presentation for the year ended December 31,2020 February 23, 2021 M N 0 I N 0 N r C E M Packet Pg. 289 421 Water Fund Proprietary Funds (5) 422 Storm Fund 423 Sewer Fund Wastewater Treatment Plant Edmonds City Funds (32) I 441 General Fund J Internal Service Funds: GF Sub -Funds: 511 Fleet 009 LEOFF Management 011Risk Mgmnt 512Information 012Contingency Technology Reserve 014 Historic Preservation 016 Building Maintenance 017 Marsh Restoration & Preservation 01S Homelessness Response 019Opioid Response Governmental Funds (27) no Special Revenue Funds: 104 Drug Enforcement 111 Street Maintenance 112 Street Construction 117 Municipal Arts 118Tree Fund 120 Hotel/Motel Tax 120EE Parking Permit 122 Youth Scholarshilp 123Tourism Promotion 125,126 REET 127 Gifts Catalog 130 Cemetery Maint,. 136 Parks Trust 137 Cemetery Trust 138 Sister City 140 BID 141Aford. & Supportive Housing 142 CARES Fund I Capital 231 Debt Projects Fund: Service Fund 332 Parks Capital � Construction r a Packet Pg. 290 2021 Expenditure Budgets by Fund Type (in Millions of Dollars) Internal Service Funds Debt Service Fund Capital Projects Funds Storm Fund Special Revenue Funds Water Fund Sewer Fund General Fund M N 0 I N O N r C d E �a oV EbA w Packet Pg. 291 2020 Sales Tax Revenues Budgeted Sales Tax: receipted in For Sales made in: Collections January 2020 February 2020 March 2020 April 2020 May 2020 June 2020 July 2020 August 2020 September 2020 October 2020 November 2020 December 2020 Actual as a Actual Over (Under) Percentage Collections Budget of Budget November 2019 $ 635,000 $ 6921-248 December 2019 8001000 847.1349 January 2020 595,000 648,279 February 2020 565.1000 5031-725 March 2020 730,000 500,196 April 2020 666,000 570,127 May 2020 7071000 6881-334 June 2020 785,000 734,031 July 2020 730,000 736,091 August 2020 7481000 7991-304 September 2020 7891000 803,547 October 2020 700.1000 7931-815 c c ii W 0 N 0 M N LL r- 0 0 r IL LL M N 0 N 0 N r E ()p ED�y r �q p Q $ 8,450,000 $ 8,317,046 $ (132,954) 98% �` w Packet Pg. 292 $ 57,248 109 471349 106% 53,279 109 (61,275) 89% (229,804) 69% (95,873) 86% (18,666) 97% (50,969) 94% 6,091 101 511304 107% 14,547 102% 93,815 113 120 100 80 60 40 20 2020 Sales Tax Receipts, Projected v Actual May Projection PrA ell e4,e� o�e� e`er o Actual Results U~�� �p EDAf04 Q Packet Pg. 293 80% 60% 40% Sales Tax Revenues 20% ap IMF/ 0% I -20% -40% -60% ■ Year over Year ■ Quarter over Quarter -80% °ell A tey ae ce Bey �� w° ca C.a o��° eQ P� �c� ey 4� Q° Bey et5 Qo �oJ 0-Az �o Ito yet �� i��� 4Q a �o�` �°.� �e Low �a �e r � P� ewe P ea �r o5 C C LL C Lu L d 0 N O N M N LL C 0 C 0 C to C LL Cl) N T" 0 N O N r C d E t to a Packet Pg. 294 Sales Tax Revenues 30% 25% 20% 15% 10% 5% 0% -2% -5% -10% -15% -20% -25% 7% Retail Automotive Misc Retail Construction Trade 0 Year over Year -21% Business Services Eating & Drinking All Other 0 Quarter over Quarter 0 76 U U- w I.- M N Q 04 LL r- 0 r- 0 (L a) U to LL Cl) 04 04 Q 04 E M fC * Packet k e t P g:.2:9:5: 2021 General Fund Expenditure Budgets Police Fire District Cc Public Works Admin. Parks & Recreation Development Services ance is Office & Human Resources Municipal Court im. Srvs / Econ. Devel. Attorney, Prosecutor, Public Defender Facilities Maint. :ngineering Packet Pg. 296 Revenue Property Taxes Retail Sales Taxes Other Sales Taxes Utility Taxes Other Taxes Licenses/Permits/Franchise Construction Permits Grants State Revenues Charges for Goods & Services Interfund Service Charges Fines & Forfeitures Miscellaneous Revenues Transfers Total Revenues Revenues (Under) Budget Expenditures Labor Benefits Supplies Services Capital Debt Service Transfers Total Expenses Expenses (Under) Budget Revenues minus Expenses Beginning Fund Balance Amended Budget $ 14,850,148 8,450,000 760,500 6,776,200 343,740 1,585,130 675,600 35,100 1,161,597 3,127,662 3,290,838 542,940 919,902 1,535,800 $ 44,055,157 $ 17,930,830 6,607,643 598,920 19,356,340 1,297,966 306,600 3,266,993 $ 49,365,292 $ (5,310,135) $ 15,552,187 Actual Results $ 14,540,221 8,317,046 810,408 6,505,112 357,765 1,624,956 655,426 4,670 1,234,428 2,192,762 3,017,717 287,693 559,337 1,552,777 $ 41,660,318 $ 17,373,826 6,348,656 570,281 17,281,698 936,856 296,624 1,206,990 $ 44,014,931 $ (2,354,613) $ 15,552,187 Ending Fund Balance 1 $ 10,242, 1 $ 13,197,574 98% 98% 107% 96% 104% 103% 97% 13% 106% 70% 92% 53% 61% 101% 95% 97% 96% 95% 89% 72% 97% 37% 89% -10.8% Updated General Fund Results for 2020 (Preliminary) S F F. D Mod Q u o Packet Pg. 297 Fund Balance in the General Fund ' Reserved and Unreserved General Fund Operating Reserve = 16% of GF Operating Adopted Expenditure Budget General Fund & Subfunds 1 18 General Fund 15 9.33 ubfunds 1 5.24 General Fund Operating Reserve 9 Civic Field 7.77 $7.72 $7.72 3 • 2.00 $2.00 $2.00 Dec 2019 Sept 2020 Dec 7020 W L O N O N M N O LL C O r- O r �a r c a� a� L IL Qi V LL M N O N O N r C d E t V f3 OF Eb4 f Q Packet Pg. 298 For further financial information about the City of Edmonds, presentations are given in Finance Committee each month, and recordings of all Council meetings and Committee meetings are available on the City website at http: / /edmondswa.igm2.com/Citizens/default.aspx PDF copies of the monthly and quarterly reports are also available on the City website at httl2://www.edmondswa.gov/financial-reports.html Monthly reports can be found here for twelve months, and quarterly reports are available to 2009. Thank you. M N 0 I N O N r C d E L V fC OF Ebb Packet Pg. 299 10.1 City Council Agenda Item Meeting Date: 02/23/2021 Outside Boards and Committees Reports Staff Lead: Council Department: City Council Preparer: Maureen Judge Background/History Outside Boards and Committee Reports will be added to the end of the Council meeting packet for the last meeting of the month. Staff Recommendation N/A Narrative The Council is asked to review the attached committee reports/minutes from Councilmembers Paine, Distelhorst, Vivian Olson Attachments: Port Minutes-12-14-20 Port Minutes-11-30-20 2021-01-06 Diversity Commission - Full Minutes-2741 Economic Dev Comm Liason Report Packet Pg. 300 10.1.a PORT OF EDMONDS PORT COMMISSION OF THE PORT OF EDMONDS MINUTES OF SPECIAL MEETING (Via Zoom) December 14, 2020 COMMISSIONERS PRESENT Jim Orvis, President Angela Harris, Vice President David Preston, Secretary Bruce Faires Steve Johnston CALL TO ORDER President Orvis called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE STAFF PRESENT Bob McChesney, Executive Director Brandon Baker, Marina Manager Tina Drennan, Finance Manager Brittany Williams, Manager of Properties and Marketing OTHERS PRESENT Bradford Cattle, Port Attorney All those in attendance participated in the Pledge of Allegiance to the American Flag. CONSENT AGENDA COMMISSIONER FAIRES MOVED THAT THE CONSENT AGENDA BE APPROVED TO INCLUDE THE FOLLOWING ITEMS: A. APPROVAL OF AGENDA B. APPROVAL OF NOVEMBER 30, 2020 MEETING MINUTES C. APPROVAL OF PAYMENTS IN THE AMOUNT OF $279,800.13 D. 2021 ELECTION OF OFFICERS COMMISSIONER PRESTON SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. PUBLIC COMMENTS Susan Paine, Edmonds City Council, reported that Mayor Nelson has selected an outsider to be the City's new Chief of Police. She explained that both candidates were strong, but she preferred Mr. Pruitt's very human approach to policing. He answered questions better from a community standpoint than did the incumbent. She also reported that the City Council has put together the 2020 budget and will adopt the updated Capital Facilities and Capital Improvement Plans on December 151. The legislative agenda for the next session will include Highway 99, the Packet Pg. 301 10.1.a Edmonds Marsh, and more transportation projects for the City. On December 151, the City Council will also discuss allowing restaurants in the downtown to establish streateries via conditional use permits. Commissioner Faires requested an update on the proposed Comprehensive Plan amendments. Council Member Paine answered that all of the proposed amendments (3) were adopted. The Stormwater Master Plan and the Parks, Recreation and Open Space (PROS) Plan will be updated in 2021, and the City Council has also allocated money to update the Comprehensive Plan with a view to environment and equity aspects. Commissioner Faires asked if sea level rise would be addressed as part of the 2021 Comprehensive Plan update. Council Member Paine said the City will do a gap analysis for the environmental piece, and sea level rise will be included. However, she isn't sure what will be included in the Stormwater Master Plan update. She summarized that stormwater, watersheds, and urban conservation are significant issues for all cities, particularly those near water. Commissioner Preston asked if staff received any written comments prior to the meeting, and Mr. McChesney responded no. CONTINUATION OF RESOLUTION NO. 20-03 DECLARING LOCAL EMERGENCY AND DELEGATION OF AUTHORITY Mr. McChesney reported that there has been no action taken by the Executive Director under the special emergency delegation of authority to date. 2021 COMMISSION MEETING SCHEDULE — TO BE APPROVED AT JANUARY 11TH MEETING Mr. McChesney referred to the 2021 Meeting Schedule, which was attached to the Staff Report. He advised that the schedule would be presented for final approval via resolution on January 111. Commissioner Orvis noted that, once approved, the agenda could be modified throughout the year, as needed. Commissioner Harris asked if the Commission plans to hold a retreat in 2021. Mr. McChesney responded that the Commission typically holds its retreat during the V quarter of each year. However, no date has been specified yet, nor has an agenda been prepared. Staff will work with the Commission President early next year to schedule the retreat and prepare an agenda. Commissioner Orvis invited the Commissioners to forward their suggested agenda items to staff as soon as possible. Commissioner Preston suggested that they try to hold the retreat in person, following all of the current pandemic rules. The meeting could be available to the public via Zoom. 2021 COMMITTEE ASSIGNMENTS — TO BE APPROVED AT JANUARY 11TH MEETING Mr. McChesney referred to the proposed 2021 Committee Assignments, which was attached to the Staff Report. He invited the Commissioners to share their suggestions, noting that the assignments would be presented for final approval on January 11'. Commissioner Orvis pointed out that, traditionally, the Washington Public Port Association (WPPA) Trustee has been the Commission President. As proposed, the Commission President (Commissioner Harris) would serve as the alternate and he would serve as the trustee, which works fine for him. EXECUTIVE DIRECTOR'S REPORT Mr. McChesney provided a status report on the North Promenade and Seawall Reconstruction Project that is in the process of being refined. A group of consultants are getting ready to work on the project, and CG Engineering will be the lead consultant responsible for project coordination, project schedule, subconsultant coordination, topographical site feature map, bathymetry below the existing bulkhead, structural design, civil design and permits. Makers is the architect doing the Port Walk layout, security gates, garbage and recycling, and lighting and handrail. Landau Associates will do the geotechnical investigation, the biological investigation, Joint Aquatic Resource Permit Application (JARPA) coordination and submittal, and a mitigation plan, if required. Harbor Power will do the electrical upgrades and plumbing. MINUTES OF REGULAR MEETING Port Commission December 14, 2020 Page 2 Packet Pg. 302 10.1.a Mr. McChesney reported that he is happy with the progress that the consultants have made in terms of their respective scopes of work. Staff met with them last week to get a better handle on what the parameters of the promenade will be, since this will have a significant impact on engineering, as well. They don't want to design something that cannot be permitted or that requires an extended process. There has been some general discussion about modifying the look of the promenade to include a few bump outs, similar to those at the south end. However, they have been advised by Landau Associates and other consultants that it would be a risky proposition and it would be better for the Port to stay with the plan -view layout as it exists without any modifications. He cautioned that even minor modifications would put the project in a different permit loop that would take more time and cost a lot more money. A collective decision has been made to maintain the current layout of the promenade and address the project as a reconstruction. Commissioner Orvis said he can understand not having bump outs over the water, but he asked if changes could be made to the upland side to address gate interruptions, etc. Mr. McChesney expressed his belief that the Port would likely have a lot of latitude to make changes on the upland side with the gates, railing and lighting. However, the consultants are cautioning against changing the footprint to encroach further into the aquatic environment. The intent is to design a new railing system and gates. He explained that the issue with the current gates has to do with the electrical infrastructure. The transformers and switchgear are located inside the gates and that is why the gates have to protrude into the walkway, itself. The proposed conceptual strategy is to relocate the electrical service to the upland side, thereby relieving the need to have the gates protrude into the walking surface. He summarized that a lot can be done from a design standpoint without changing the footprint. Commissioner Faires said he understands the reasoning for not changing the plan view over the marine environment. However, one of the problems that needs to be overcome is the narrowing of the walkway in the areas of the bump outs at the ends of the docks. He asked if one possible solution would be to make the north marina walkway something other than just straight. Perhaps it could bump out on the upland side into the parking lot to avoid the narrowing of the walkway. Mr. McChesney responded that, as long as they don't create any additional coverage over the water, the Port can do what it wants on the upland side, but one design constraint is the parking lot. One idea is to relocate the transformer and switchgear to the parking lot, in the same area as the trash and recycling. However, he cautioned that the more you do in the parking lot, the less parking will be available to tenants. He concluded that these design issues are yet to be discovered, but the main point is that the footprint of anything that reaches out over the water needs to stay the same. Otherwise, it will create real problems from a permitting standpoint. Commissioner Faires asked staff to challenge the designers to not only maintain the existing protrusion over the marine environment, but also make the resulting walkway close to the same width, even if it isn't straight. Mr. McChesney responded that the resulting walkway would not be any narrower than it is right now. In fact, in some places it would be wider by eliminating the gates that reach out into the promenade. He felt the width issue could be adequately addressed during the design process. Commissioner Johnston said he strongly applauds the approach recommended by the consultants to avoid any modifications that would extend the footprint of the promenade further out over the water. It makes a lot of sense from a permitting standpoint. He observed that Makers has a lot of experience designing very attractive elements in fairly confined spaces. The new promenade will be a great amenity. It will look a lot difference even though there will be no additional encroachment over the water, which he supports as a strategic direction. Mr. McChesney shared the preliminary schedule for the project. Rather than lump everything under one contract, staff's intent is to do each one separately so there is more control. This approach will also save the Port money. Staff expects to present a scope of work and budget for each of the contracts to the Commission for approval on January 11'. The goal is to have a 30% design drawing ready by early May 2021, and a JARPA application submitted to the Corps of Engineers by July. An Endangered Species Act review will also be required to guide the design and mitigation plan. Mr. McChesney said he expects that the mitigation plan will be fairly straightforward, as long as the footprint isn't changed. It might be as easy as removing some creosote piling. He said he doesn't believe that off -site mitigation will be required. However, these requirements can only be discovered as they move through the process. MINUTES OF REGULAR MEETING Port Commission December 14, 2020 Page 3 Packet Pg. 303 10.1.a Mr. McChesney asked for direction from the Commissioners regarding the December 2811 meeting. He reminded them that, due to a previous resolution, the Commission is no longer required to conduct a meeting to sign the payment vouchers. The Commissioners agreed to have a special meeting on December 28t1i at 9 a.m. COMMISSIONER'S COMMENTS AND COMMITTEE REPORTS Commissioner Johnston reported that he attended the WPPA Annual Meeting on December 2nd through 4'. Highlights from the event are available on the WPPA's website. Lieutenant Governor Elect Denny Heck spoke about the upcoming legislative session, which will have a narrow focus, including transportation. Secretary of State Kim Wyman gave a great history lesson about women in government in Washington State. There was a discussion about clean energy opportunities and building equitable economies, too. Overall, the conference was well done. Commissioner Johnston announced that he would attend the WPPA Roundtable on December 151 where Washington State Secretary of Transportation Roger Millar will talk about the focus of the 2021 legislative session as it pertains to transportation. He also announced that he started judging the Engineering and Environmental Awards for the State of Washington. There were only 16 submittals, which is the lowest ever. Of the 16 submittals, two were related to public ports. Commissioner Preston reported that he attended the WPPA Annual Meeting. He announced that he would attend the Economic Alliance of Snohomish County's (EASCs) Coffee Chat on December 15t''. He also reported that he attended a very lively and robust City Council Meeting via Zoom on December 81. Commissioner Preston commended staff to creating and sending out a great postcard. It got the message out in a short and sweet fashion. Commissioner Faires said he also attended the WPPA Annual Meeting, which was well done. Commissioner Harris said she also participated in the WPPA Annual Meeting and was able to take a lot of notes. She commented that she missed attending in person, since she is always able to get a lot of information via conversations with other attendees. She announced that she would attend the WPPA Roundtable on December 15t'', too. In addition, she plans to reach out to the WPPA to learn more about other committees the Port might want to become involved in, particularly those related to the environment. Commissioner Orvis advised that he also attended the WPPA Annual Meeting. He agreed that a lot is missed by not being able to meet together in person, but the WPPA has done a good job of holding virtual meetings that are productive for those who attend. The EASC has done a good job with their coffee chats, too. He said he attended a EASC Coffee Chat where the Chief Executive Officer of Sound Transit provided an update. He learned that riding on mass transit is about like being in a modern office building in downtown from an air -quality and health -safety perspective. He also learned that the Lynnwood light rail link is fully funded for 2024, but all bets are off for anything further north unless additional funding is identified. Light rail service from Northgate will open in September of 2021. Commissioner Orvis announced that he would attend the EASC's Coffee Chat on December 15, too. ADJOURNMENT The Commission meeting was adjourned at 7:40 p.m. Respectfully submitted, zW/ P-4 David Preston Port Commission Secretary MINUTES OF REGULAR MEETING Port Commission December 14, 2020 Page 4 Packet Pg. 304 LJuuu' lI ll cIIVCIupu IL). LJo! LlI,VO-CHILL-Y.70�-cMlJM-OVOrYVYrrrCll 10.1.b P O RT OF E D M 0 N D S PORT COMMISSION OF THE PORT OF EDMONDS MINUTES OF MEETING (via Zoom) November 30, 2020 COMMISSIONERS PRESENT STAFF PRESENT Jim Orvis, President Bob McChesney, Executive Director Angela Harris, Vice President Brandon Baker, Marina Manager David Preston, Secretary Tina Drennan, Finance Manager Bruce Faires Steve Johnston OTHERS PRESENT Bradford Cattle, Port Attorney CALL TO ORDER President Orvis called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE All those in attendance participated in the Pledge of Allegiance to the American Flag. CONSENT AGENDA COMMISSIONER FAIRES MOVED THAT THE CONSENT AGENDA BE APPROVED TO INCLUDE THE FOLLOWING ITEMS: A. APPROVAL OF AGENDA B. APPROVAL OF NOVEMBER 9, 2020 MEETING MINUTES, AS PRESENTED. C. APPROVAL OF PAYMENTS IN THE AMOUNT OF $1,574,491.05 COMMISSIONER JOHNSTON SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. PUBLIC COMMENTS Mr. McChesney noted that Council Member Susan Paine has asked to be excused from the meeting. There were no public comments. Packet Pg. 305 LJUL,UJIIJ.II CIIVCIUPU ILJ. LJOf VI,.VO-CMI,rL-Y.70D-D/1l�/'1-000r4U4rrrGM 10.1.b CONTINUATION OF RESOLUTION NO. 20-03 DECLARING LOCAL EMERGENCY AND DELEGATION OF AUTHORITY Mr. McChesney explained that the purpose of the resolution was to provide some emergency authority to the Executive Director during the pandemic. He reported that he hasn't taken any specific emergency actions. However, the Governor's recent shut down had a significant impact on some tenants. There has been one 6-month deferral with payback by the end of 2022. There have also been two extensions. [n addition, the Port has given Anthony's permission to use to the plaza area to put up a large tent that allows them to provide some dining service to their customers. Commissioner Faires asked if the action Mr. McChesney took relative to Anthony's using the public plaza could have been done under his delegation of authority. Mr. McChesney answered affirmatively. Because these actions were directly related to the pandemic, he felt it was appropriate to report to the Commission. 2021 SLATE OF OFFICERS— PRELIMINARY Commissioner Orvis proposed that the 2021 Port Commission Officers be as follows: Commissioner Harris as President, Commissioner Preston as Vice President, and Commissioner Johnston as Secretary. Unless any of the Commissioners had an objection, he said this slate of officers would be presented on the December 14" Consent Agenda for final approval. The intent is that the new officers would assume their duties on January I". There were no objections, and Commissioner Orvis directed staff to add the proposed slate of officers to the December 1461 Consent Agenda. PROJECTS AND OPEN DISCUSSION Mr. McChesney said staff has been meeting with the Public Access Committee on the North Promenade and Seawall Replacement Project. Three consultants are currently in the process of developing scopes of work and their respective budgets. The lead consultant will be CG Engineering, a local structural and civil engineering firm. Landau Associates will assume the task of planning and permitting, and Makers will do the architectural work. He anticipates that the contracts will be ready for Commission approval in January. The project will be a long-term, complicated process, and it is important to get started as soon as possible. Mr. McChesney advised that, as they come to understand the project more, the big concern will likely be constructability and access to the job site. it is anticipated that most of the work will be done from the land side, and bringing in heavy equipment through the marina will be a daunting task that results in significant disruption. Commissioner Preston said tenant accessibility is another issue that must be considered. Security to the docks will also be a concern. Mr. McChesney said he believes these concerns can be managed once they have a construction plan in place. He anticipates that the project will be done sections at a time to avoid a complete shutdown. They will likely have to use all of guest moorage to accommodate boats that are misplaced during construction, and this will result in a loss of revenue. He concluded that, in addition to constructability and access, another important priority will be safety for the workers, Port staff, tenants and the general public (pedestrians). Commissioner Orvis encouraged the Commissioners to voice their thoughts and concerns related to the project early so they can be taken into consideration during the planning process. For example, it might be more economical to do other projects that have been identified for the future in conjunction with this project. They also need to consider potential financing options. He reminded them that the Commission has been successful in the past by looking ahead and identifying issues before they become significant problems. Commissioner Faires agreed that safety should be a major focus, particularly pedestrian safety. He felt that Mr. McChesney's pre -occupation with pedestrian safety is appropriate, and it may even be necessary to station a staff person at the construction site to keep pedestrians out of the work areas. Commissioner Orvis agreed and noted that the construction area would need to be fenced off. He pointed out that the construction crew at the Waterfront Center did a great job. When the construction area was fenced, they also laid out paths and diversions. MINUTES OF REGULAR MEETING Port Commission November 30, 20 Packet Pg. 306 LJUUUJIlJ.II CIIVCIUFIC ILJ LUO/ UlrVO-CMl'G-'-F�OO-D/11�F1-ODUr''4VYrrrC/1 10.1.b Commissioner Orvis commented that, because the construction site would need to be fenced off, Commissioner Preston's concern about tenant access will be an important thing to consider. They will need to have a plan in place for how to move the fences in a way that still allows the tenants access to their boats. He recalled that the Port has had to relocate tenants for other less -major projects, and moving them to Guest Moorage appeared to be the best way to take care of the tenants and keep things safe. This time they may need to look for more moorage space, or even dry storage space, to accommodate the misplaced boats. Commissioner Preston recalled that when the marina was reconstructed after the snow storm caused its collapse, one of the Commissioners took specific responsibility for overseeing the day-to-day construction. He suggested that perhaps this project would benefit from that approach, too. Commissioner Orvis agreed and noted that, during the Harbor Square cleanup project, he was present nearly every day. He said he anticipates that the Executive Director and other Port staff will also pay close attention throughout the project. He recalled that the Senior Center hired someone to specifically provide project oversight. Commissioner Johnston recalled that, during the cleanup of Harbor Square, there was one, and sometimes two, people monitoring the project. They commented that, even though the public was well separated from the construction site by a chain -link fence, they spent a lot of time answering questions about the project. He suggested they consider beefing up their communication plan to provide project information to the public so the workers don't end up being information officers. Commissioner Orvis observed that a large sign was placed at the Community Center Project site to provide information to the public. EXECUTIVE DIRECTOR'S REPORT Mr. McChesney did not have any additional items to report. COMMISSIONER'S COMMENTS AND COMMITTEE REPORTS Commissioner Harris announced that she would participate in the Washington Public Port Association (WPPA) Annual Meeting on December 2"d through 4". Commissioners Preston and Johnston indicated they would participate, as well. Commissioner Harris advised that she will be reviewing committee assignments over the next few weeks and will reach out to each Commissioner for feedback. Commissioner Johnston reported that he participated in the WPPA Tax Increment Financing Workshop. While it is an interesting proposition, it won't have any short-term implications for the Port of Edmonds. Commissioner Johnston said he participated in the Economic Alliance of Snohomish County's (EASCs) Coffee with Captain Michael Davis, Commanding Officer of Naval Station Everett, which was very interesting. The big take away is that the Navy, the City of Everett and the surrounding communities have a very warm relationship. He was impressed with the amount of support the base gets. It was announced that there will never be a carrier in Everett again, but they will get two more destroyers for a total of seven. Commissioner Johnston announced that he was invited, once again, to be a judge for the Environmental and Engineering Excellence Awards for the State of Washington. He is hoping there will be some port projects this time. He suggested that next year would be a great opportunity for the Port to flesh out and submit the stormwater innovative practices. He said he would work with Mr. McChesney and Ms. Williams on this effort. Commissioner Orvis announced that he would participate in the WPPA Board of Trustees Meeting, where the WPPA's legislative priorities will be discussed. The list is quite conservative and includes tax increment financing, broadband, transportation, etc. The biggest question is how the WPPA lobbyists will perform their work during the pandemic. MINUTES OF REGULAR MEETING Port Commission November 30, 20 Packet Pg. 307 LJul,uollJ.lI CI IVCIuvtC IU. LJO/ Ul�UO-C/11..G-4�0 D-D/11JF1-000r'4UYrrrCH 10.1.b ADJOURNMENT The Commission meeting was adjourned at 7:32 p.m. Respectfully submitted, OcedSigned by: Port Commission Secretary MINUTES OF REGULAR MEETING Port Commission November 30, 20 Packet Pg. 308 10.1.c CITY OF EDMONDS DIVERSITY COMMISSION January 6, 2020 Meeting conducted via Zoom COMMISSIONERS PRESENT Ardeth Weed, Chair Dean Olson, Vice -Chair Donnie Griffin Nikki Okimoto Glaros Sekou Kone Alison Alfonzo Pence Alberto Orej el Malfav6n Caitlin Chung, Student Rep Councilmember Luke Distelhorst, ex off cio COMMISSIONERS ABSENT Mindy Woods - excused Sarah Mixson - unexcused GUESTS PRESENT: Pat Valle Courtney Wooten Brian Potter Sunny Strong STAFF PRESENT Patrick Doherty, Director Megan Luttrell, Program Coordinator Economic Development & Community Services Arwen Marohn, Diversity Commission Coordinator 6:00 P.M. — Call to Order and Land Acknowledgement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish)people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, fzathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." - City Council Land Acknowledgment 1. Roll Call: Ardeth called the meeting to order at 6:09 p.m. Ardeth added a moment of silence to consider what took place today on the Nation's Capital. Donnie Griffin read the land acknowledgement. 2. Approval of Agenda: Agenda approved by consensus. 3. Approval of December 2, 2020 Summary: Approved by consensus. 4. Public Comment: Brian is concerned about Police Chief hiring process. He feels the work of the Diversity Commission would be supported, but he's not seeing this now. Citizens of Edmonds have said clearly that they don't have confidence in the Mayor or Council because of how things have been handled. He suggested that the Diversity Commission consider what future work would be the best use of their time and to consider what the Commission can do to provide guidance to the Mayor and City Council to provide a safe and equitable community. New Commissioners review of guiding principles and OPMA: Patrick pointed out the guiding principles that are available on the bottom of the agenda. Commissioners took a moment to read over them and ask any questions. He plans to meet with each of the new members to give them more detailed orientation over the next few weeks. Any meetings conducted by government must be open to the public and have public notice. Rules were Meeting Summary Diversity Commission January 6, 2021 Page 1 Packet Pg. 309 10.1.c changed to allow for zoom meetings. When a quorum of 5 meet at any time it is considered a meeting and has to have notice and be accessible to the public. Subcommittee can have up to 4 people to avoid having a quorum. Commissioners can send a one-way email to the other Commissioners with "don't reply all" or just send to staff and ask that it be shared with the Commission. Use city email for communication only. New members to get their emails in the morning from the City. 6. Update from the city: Patrick announced that Arwen's position is approved and will continue through 2021 and the fulltime social worker position is approved for Human Services. Mindy has done a lot of work on building the program during her part time position. This Friday is first staff meeting on Highway 99 planning meeting and Mayor Nelson has stated that the notion of government presence on Highway 99 is worth exploring and would be a step toward greater investments in the future. The work the Commission has done has helped bring awareness to this the needs of this area. Luke shared that at the Council meeting last night it was confirmed that the Mayor is in charge of the hiring process for Police Chief. Council and staff are waiting to see if the Mayor will formally move forward in his search for new candidates. Due to time constraints, Patrick suggested we get Courtney's report earlier. Approved by Consensus 7. Budget Update: Megan shared that all funds were used for 2020. Nikki purchased 6 books each for 6 schools, Ardeth purchased 10 books for the Waterfront Center. The Diversity Commission will start the year with $5500 with $2000 earmarked for grants. 8. Old Business: Toolkit discussion with Courtney Wooten — Courtney gave an overview of the Toolkit. The packet begins with the pledge for businesses to accept. Tools include justice and racial equity impact assessments and multi -cultural evaluation. There are books and workbooks with multi -entry points and they are interactive & action oriented. Podcasts recommended are also multi -entry. Website references include local leaders and trainers that do this work. Highlights in the process included finding resources that fit Edmonds that help push the envelope, but not push them away, resources that were intersectional, and also created this to be a living document that the Commission can update. Donnie said this is a rich toolkit with wide spectrum on the issues. He wants to know how the Diversity Commission will implement it and incorporate it within the Commission and for City Staff — need to define how can we serve as a model for the community on how to use the toolkit. Ardeth inquired on what the plan was for distributing the toolkit and for supporting the project. How can we make this fun and exciting for the community? Pat is working on a press release that includes information on what we are doing as a Commission and will also include information on the toolkit. Mid -January is the timeline to launch this to businesses. Patrick said staff will be laying the toolkit out graphically and creating a pdf to include on website. Meeting Summary Diversity Commission January 6, 2021 Page 2 Packet Pg. 310 10.1.c Nikki noted that having an ambassador to spread the word and advocating for this would be helpful. Pat will announce it to the business members that have been working with the subcommittee. Sunny chimed in about creating an ambassador through the Chamber and to take the toolkit for a test -run out before sending out. If it is successful, then that is a great way to get other businesses involved. Alison agreed that this is a wonderful toolkit. She shared that in her experience in the Seattle Human Services Coalition, they tried this, but many organizations run by white people did not want to participate. She said creating a white caucus helped to create safe environment for questions and conversation. Alberto agreed that the toolkit looks great and mentioned creating a place on the website to hold businesses accountable with their pledge Courtney referred to Just Lead Washington example to make the toolkit an exciting thing, add business names on list, give free advertising and then movement will happen; make it fun to use. The bulk of toolkit is put together with Edmonds business owners in mind with a focus of giving easy entry points with the books and workbooks. Dean suggested awarding Edmonds businesses that do the things from the toolkit; provide a small note or certificate for them and focus on using a positive approach. Luke offered his support through the Council. He asked if this is only for businesses or does this also include non -profits, medical offices, etc. Pat shared initially it is a downtown Edmonds business & ED, focus is businesses the bowl, but liked the idea of expanding this. Donnie wants to make sure we talk about all the businesses on Highway 99 and that we need to be expansive beyond the bowl. One thing we could do is consider who key influencers are who can jump right in. He reminded the Commission that ED was not excited to do the stickers as they didn't want to offend anyone to come in the store and affect their business. Sunny shared that quite a few businesses in Firdale and Highway 99 are also supported by the Chamber. Alison shard that she is a member of Edmonds Rotary and she can use her connection to get the word out about the toolkit. 9. Films Update: i. Sunday, February 21s14pm-6pm: Outside the House (Darnell has sent the DVD today) ii. Sunday, March 21"4pm-6pm: Road to Peace (may need to choose an alternate movie) Meeting Summary Diversity Commission January 6, 2021 Page 3 Packet Pg. 311 10.1.c 111. Sunday, April 18th 4pm-6pm: Homestretch (Will rent this closer to the date —all set) iv. Sunday, May 16' 4pm-6pm: Teach Us All (DVD is purchased and on the way) — move up to March and replace May with I learn America. Equity and Justice Task Force — Pat shared that the task force met with the Mayor yesterday for a couple hours and reviewed the work that has been done. They have been meeting every two weeks since August. Policing and community safety have been the main focus. Pat, along with Laura Johnson, were able to interview separately Judge Coburn and the Edmonds police department. The topics included the focus on community/social justice systems. The interview experiences between the two parties were quite different, according to Pat. The recommendations below have been sent to the Mayor to review. General Recommendations: • Workplan should be developed and implemented in no later than 6 months. The discussion about placemaking and what a precinct looks like on Highway 99 is already taking place. • Strongly suggest police have community engagement training. • Strongly recommend mandatory implicit bias training program with ongoing training. • Suggested using a checklist with the interview team before hiring and in retention and promotion activities. The social worker position is back in front of City Council. Judge Coburn knew the current social worker was being shared between Lynnwood and Edmonds police. For Edmonds the use of the social worker was characterized as often requested as an afterthought. Lynnwood though, has a social worker teamed up with police officers when responding to a situation. In interviewing the police department, it appears that many answers given were non -answers. They were given the questions a week prior to interview date and came back mostly with answers pointing to funding issues. When asked about getting out and engaging community, they responded that if anyone in the community are concerned about something, they need to come to the police. • Suggested to utilize this task force and that there needs to be some accountability here. Existing gaps need to be exposed. The police department did an internal audit, but an transparent audit must have had an outside auditor. • Develop a plan for implementation of hardwiring these activities and that someone outside the city government needs to make sure that they are held accountable. Sekou asked who funds the police department. Luke said it is the City Council and the money comes out of the general funds. The body camera program was funded by the County, not the City. He also said the new social worker position will be separate from the police department. Alberto asked if there was an audit on how funds are used within the police department. Luke responded that the City is audited by the State every year overall, but not focused specially on funds within the police department. Meeting Summary Diversity Commission January 6, 2021 Page 4 Packet Pg. 312 10.1.c Donnie appreciated the report from the task force. He referred to all the comment sections in the news and on social media about how Edmonds love the police and feel if it isn't broken, don't change it. But it is broken, and we need new leadership in the police department. What's our role as Commissioners to bring these diverse opinions together? Sekou shared a personal story about neighbors calling the police on them twice in one month for nothing (but what might be microaggressions) and that after living in Edmonds for 20 years, they do not know the police nor do the police know them. Pat feels the Mayor is genuinely open to making changes wants this to be a community focused police force. He's working hard on his white privilege and wants to find the right police chief for the city. Police could not answer questions regarding diversity or mental illness. The task force is meeting again on the 19'. She suggested sending these racial incident stories to the Mayor and wants the Commission to keep coming back to Donnie's question on the role of the Diversity Commission in this. Luke can share with City Council members as well. Donnie mentioned that in two years, the Commission has not made an annual report to the City Council on the work we are doing. The Chair, Vice Chair and new Commission members need to collect this information and prepare a power point to present to Council. • Book donation update: already visited 10. Subgroup Reports: • Policy — no report • Partnership & Outreach — no report Events — no report Place -making Highway 99 — Donnie summarized the committee's recommendation on placemaking for the Southeast Highway 99 to support the community economically and culturally. He emphasized that we need to make sure the community is engaged in this planning process. He wants to see a collaborative effort from City departments in order to bring a solid recommendation moving forward. 11. New Business: • Proposal of retreat, March 3' from 4pm-8pm approved by consensus. 12. Commissioners Corners: Alison asked if there was a buddy system for new members and Donnie volunteered to connect with her. Alberto said he appreciated the moment of silence at the start of the meeting. Donnie mentioned the LEVL 3rd annual virtual Martin Luther King, Jr. event, and request that the Commission support the event by making an announcement on social media and the City website and encouraged commissioners to share with their connections. Sekou mentioned that his work at Manor Care has been a struggle with COVID19 and that they've lost some patients. Good news is that as of today, they now only have one person in isolation and they are receiving vaccines tomorrow! Meeting Summary Diversity Commission January 6, 2021 Page 5 Packet Pg. 313 10.1.c Sunny offered to post the Martin Luther King event and would love to help deliver the Equity Toolkits. Adjourn: Ardeth adjourned the meeting at 8:12 PM — Next meeting Wednesday, February 3, 2021. Meeting Summary Diversity Commission January 6, 2021 Page 6 Packet Pg. 314 10.1.d Liaison Report by CM Vivian Olson Economic Development Commission Mtg Feb 17 Audience comment submitted by email: past EDC Commissioner Matt Waldron City update: Council approved Hotel Use and regional press covering it and giving EDC credit. Tourism website visitEdmonds.com is up and running again. Still pursuing idea of City office presence on HWY 99. Old business: A. Data collection and analysis- Charlie Lieu shared that she has spoken to all of the group leads about their requests. Similar needs from all groups (many asked how a city has changed over time - demographics, businesses represented, etc). B. Neighborhood Districts and Business Zones- Kevin Smith- so far focused on doing a deep dive into each district and its offerings. C. Business Portal- Kevin Harris -assessment interviews from stakeholders Involved in the portal; from those notes will be basis for updates and changes to the current portal as well as how the stakeholders will work together for future collaboration on this. D. Waterfront Center opportunities - parking partnerships, small conferences, open spaces, pop ups, community room Can we make patrons of waterfront center aware of what else we have to offer in Edmonds? E. Parking and Shuttle Service-Darrol Haug -more tickmarks, more outreach to churches and other businesses for after hours parking and possibly a parking app F. Communication and info flow-Nichole Hughes- building framework for expressing ideas how to pull together the subcommittee messaging. Packet Pg. 315