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2021-03-02 City Council - Full Agenda-28011. 2. 3. 4. 5. 6. 7. o Agenda Edmonds City Council V,j Hv REGULAR MEETING - VIRTUAL/ONLINE VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 MARCH 2, 2021, 7:00 PM DUE TO THE CORONAVIRUS, MEETINGS ARE HELD VIRTUALLY USING THE ZOOM MEETING PLATFORM. TO JOIN, COMMENT, VIEW, OR LISTEN TO THE EDMONDS CITY COUNCIL MEETING IN ITS ENTIRETY, PASTE THE FOLLOWING INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS USING A COMPUTER OR SMART PHONE ARE INSTRUCTED TO RAISE A VIRTUAL HAND TO BE RECOGNIZED. PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS BY DIAL -UP PHONE ARE INSTRUCTED TO PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. IN ADDITION TO ZOOM, REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGEMENT ROLL CALL PRESENTATION 1. Proclamation Honoring Mary Lou Block (5 min) APPROVAL OF THE AGENDA AUDIENCE COMMENTS APPROVAL OF THE CONSENT AGENDA Edmonds City Council Agenda March 2, 2021 Page 1 1. Approval of Council Meeting Minutes of February 23, 2021 2. Approval of claim checks, wire payments and payroll checks. 3. Acknowledge receipt of a Claim for Damages from Nathaniel Cook 4. Authorization for Mayor to sign Local Agency Agreement with HBB for design of the Gateway Signs as part of the Hwy 99 Revitalization & Gateway Project 8. UNFINISHED BUSINESS 2021 Carryforward Budget Amendment (30 min) 2020 Year End Finance Presentation (15 min) Draft Tree Regulations and Subdivision Code Amendment (45 min) 9. NEW BUSINESS 1. Ordinance Establishing Emergency Interim Regulations Related to Landmark Trees (20 min) 2. 4th Avenue Cultural Corridor Public Process (30 min) 10. MAYOR'S COMMENTS 11. COUNCIL COMMENTS ADJOURN Edmonds City Council Agenda March 2, 2021 Page 2 4.1 City Council Agenda Item Meeting Date: 03/2/2021 Proclamation Honoring Mary Lou Block Staff Lead: Mayor's Office Department: Mayor's Office Preparer: Scott Passey Background/History Edmonds volunteer and community leader, Mary Lou Block passed away on April 3, 2020. Staff Recommendation N/A Narrative The Mayor and City Council wish to honor Mary Lou Block's life and legacy with a Proclamation of appreciation to her husband, Peter Block, recognizing her decades -long service to the City of Edmonds. Attachments: MaryLouBlock Packet Pg. 3 City of Edmonds i Office of the Mayor Honoring Mary Lou Block WHEREAS; Mary Lou Block served the public and her community for decades in various capacities in- cluding as Associate Planner, Assistant City Planner and Planning Director for the City of Ed- monds from 1974-1991 overseeing extensive redevelopment of the city and during her ten- ure she successfully championed efforts to preserve the Edmonds Marsh, improve public access, promote environmental programs, and build value for the community; and WHEREAS; Mary Lou was honored by the City of Edmonds with a Resolution in 1976 for outstanding public service to the City of Edmonds and Resolution No. 713 in 1991 for her service and dedication to the betterment of Edmonds; and WHEREAS; Mary Lou became Assistant Planning Director for the City of Everett in 1991, and Manage- ment Analyst for the Snohomish County Executive in 1994; and WHEREAS; Mary Lou dedicated herself to building community and she valued public sector service; she was dedicated to the Edmonds Chamber of Commerce, Sound Transit, and Senior Services of Snohomish County, among other organizations; and WHEREAS; Mary Lou went on to become the first woman elected Commissioner for the Port of Ed- monds, where she served from January 2002—March 2016, and President of the Port Com- mission in 2005 and 2010; and WHEREAS; Mary Lou was a talented artist creating beautiful artwork in colored pencil capturing scenes from her many travels; NOW THEREFORE, I, Mike Nelson, Mayor of Edmonds, along with the Edmonds City Council, honor her and acknowledge that her contributions to the City of Edmonds will be missed. Mike Nelson, Mayor I March 2, 2021 Packet Pg. 4 7.1 City Council Agenda Item Meeting Date: 03/2/2021 Approval of Council Meeting Minutes of February 23, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 02-23-2021 Draft Council Meeting Minutes Packet Pg. 5 7.1.a EDMONDS CITY COUNCIL VIRTUAL ONLINE MEETING DRAFT MINUTES February 23, 2021 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Susan Paine, Council President Adrienne Fraley-Monillas, Councilmember Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Laura Johnson, Councilmember ALSO PRESENT Brook Roberts, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Phil Williams, Public Works Director Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Angie Feser, Parks, Rec. & Cultural Serv. Dir. Jessica Neill Hoyson, HR Director Shannon Burley, Deputy Parks & Recreation Dir Dave Turley, Finance Director Jeff Taraday, City Attorney Scott Passey, City Clerk Dave Rohde, GIS Analyst The Edmonds City Council virtual online meeting was called to order at 7:00 p.m. by Mayor Nelson. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember L. Johnson read the City Council Land Acknowledgement Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely. 4. PRESENTATION 1. ANNUAL REPORT -SOUTH COUNTY FIRE AND RESCUE Thad Hovis, Fire Chief, South County Fire, introduced Assistant Chiefs Jason Isotalo and Mike Fitzgerald; Deputy Chiefs John Chalfant, Bob Eastman, Shaughn Maxwell and David Wells; IT Manager Mike Vermeulen; and three members of the South County Fire Board of Commissioners, Board Chair Greg Urban, Bob Meador and Jim Kenny. Edmonds City Council Draft Minutes February 23, 2021 Page 1 Packet Pg. 6 7.1.a Chief Hovis explained South County Fire (SCF) remains fully engaged in the additional work created by the pandemic which for SCF began January 21, 2020 they when transported the first known COVID-19 patient in the United States to Providence Medical Center in Everett. Since that first transport, SCF has transported an additional 566 COVID-19 patients to local area hospitals. New data from Snohomish County shows there have been nearly 29,000 confirmed COVID-19 cases. Over 1,900 of those cases required hospitalization and 498 of those people lost their lives to the virus. Today there are still 35 people hospitalized with COVID-19 in Snohomish County and 5 of them currently require ventilators to breathe. There is hope and better news in the current data which illustrates the Snohomish County's case rate has been declining since January. Chief Hovis expressed gratitude to the City of Edmonds for taking an early lead in Snohomish County along with other cities to recognize that COVID-19 is, was and will be for some time a significant public health threat to local communities. Edmonds noticed that threat and declared a state of emergency within the City. He thanked Mayor Nelson, Councilmembers, the City's Safety and Disaster Coordinator Craig Cottrell, and the Police Chief for their collaboration with SCF these past 13 months. Chief Hovis noted all images shown in their presentation without masks and no social distancing were taken prior to the implementation of pandemic safety requirements. He reviewed: • South County Fire Service Area o Formerly 5 separate agencies (Districts 1 and 11, Edmonds Fire, Lynnwood Fire and Mountlake Terrace Fire) now within the RFA's jurisdiction o Covers 50 square miles, protecting over 250,000 residents with 14 fire stations o Map identifies apparatus and firefighters at each location o Personnel are led by Assistant Chief Isotalo and Deputy Chief Chalfant o All SCF stations have a minimum of three personnel on duty 24/day including all three Edmonds fire stations o Some SCF stations have 5-8 personnel on duty each day, staffing levels are based on service demands of the geographical area each station primarily serves Serving our Citizens o Fires o Medical emergencies o Motor vehicle collisions o Hazardous materials incidents o Rescues o Marine response o Other hazards and emergency situations Emergency Medical Services, led by Deputy Chief Maxwell o Our most requested service: 86% of incidents in Edmonds are dispatched as EMS incidents o All firefighters are emergency medical technicians or paramedics o Our cardiac arrest save rate across the RFA is greater than 50%, well above the state and national average Community Paramedics, in partnership with the Verdant Health Commission o Non -emergency service to help reduce 911 calls and hospital use o Serves older adults, mental health patients, disabled people, homeless and veterans o Breaks down barriers and creates access to care o By the Numbers in Edmonds 11 months of data 12 months of data (average) Enrollments 151 164 Visits 94 102 Phone 612 667 Contacts (email, text, fax) 125 136 Edmonds City Council Draft Minutes February 23, 2021 Page 2 Packet Pg. 7 7.1.a o For Edmonds patients enrolled in the program in 2020 ■ 39% reduction in 911 calls ■ 43% reduction in emergency department visits Regional Training o Benefits of regional training ■ Sharing instructors and expertise ■ Reducing duplicated efforts ■ Breaking down borders with neighboring fire agencies will allow us to work together more effectively on mutual aid incidents o Sno. County Fire Training Consortium ■ South County Fire, Everett Fire, Marysville Fire, Snohomish Regional Fire & Rescue and Snohomish Fire District 4 • Snohomish County Fire Training Academy, o Academy 2020-1: 23 recruits ■ 10 from South County Fire ■ 11 from Everett Fire ■ 2 from Paine Field Airport Fire o Academy 2020-2: 36 recruits ■ 17 from South County Fire ■ 2 from Arlington Fire ■ 4 from Everett Fire ■ 5 from Marysville Fire ■ 3 from North County RFA ■ 5 from Snohomish Regional Fire o Snohomish County Fire Training Academy Class 2021-1 ■ SCF Training Division led by Deputy Chief Wells ■ 39 recruits at two locations, including 14 from South County Fire ■ South County Fire Facility: Arlington, Arlington Heights, Camano, Marysville, North County, Tulalip Bay and South County Fire ■ Snohomish (Fire District 4) Facility: Everett, Fire District 4 and Snohomish Regional Fire & Rescue • Edmonds Fire Prevention o Development Review & Construction Inspections 2020: ■ 216 business license inspections ■ 800+ maintenance/follow up inspections ■ Due to the pandemic, crew inspections ended in January, but the division did COVID-19 compliance inspections for the City, per state mandates ■ 415 construction inspections ■ 138 compliance inspections. These include public reports of non-compliance ■ 4 special event inspections ■ 56 COVID-19 related business inspections ■ 804 plan review hours ■ 85% of single-family homes constructed had sprinkler systems installed o Major projects: ■ Edmonds Post Office Phase II (Finished in March 2020) ■ Edmonds Senior Center ■ Main Street Commons ■ Anthology Senior Living ■ Graphite Arts Studio ■ Graphite Apartments ■ Westgate Village (Finished in June 2020) Edmonds City Council Draft Minutes February 23, 2021 Page 3 Packet Pg. 8 7.1.a ■ Westgate Apartments (Finished in June 2020) ■ Kisan Townhomes (18 units) ■ Magic Toyota (Finished in January 2020) ■ Doug's Mazda Service Center (Finished in September 2020) ■ Doug's Mazda (Finished in July 2020) ■ GRE Apartments (192 units) ■ 234th Apartments (240 units) ■ Community Health Expansion Major Incidents o Pandemic, South County Fire, Patient Zero, January 20, 2020 o Fire Residential, 8109 205th St SW, February 06, 2020 o Fire Commercial, 9627 Firdale Avenue, March 13, 2020 o Fire Residential, 22414 72 PI W, June 18, 2020 o Rescue/Recovery, Lake Ballinger, July 19, 2020 o Fire Residential, 9315 220 St SW, July 20, 2020 o Fire Residential, 8721 191 PI SW, August. 14, 2020 o Water Rescue, 336 Admiral Way, September 7, 2020 (3 rescued) o Water Rescue, 498 Admiral Way, September 23, 2020, (1 rescued) o Fire Residential, 8104 220th St SW, September 24, 2020 o Med-X (Shooting), 22618 Hwy 99, September 29, 2020 (3 transported) o Fire Commercial, 24001 Highway 99, November 02, 2020 o Fire Commercial, 9601 Firdale Avenue, December 23, 2020 Virtual Outreach and Education o Community outreach and education continues during the pandemic with online and virtual offerings. 0 154 residents of Edmonds participated in online classes in 2020. o Classes ■ ACT First Aid & CPR ■ Disaster Preparedness ■ Child Car Seat Safety ■ Virtual Car Seat Checks ■ Home Fire Safety ■ Introduction to Zoom ■ Aging in Place ■ Child Safety & CPR o For kids and families ■ Online Kids Fire Camp ■ Online Kids Fire Academy ■ Virtual Classroom Visits o Videos and virtual events ■ EMS Open House ■ Edmonds Neighborhood Virtual Open House ■ 9/11 Memorial Ceremony ■ Falls Prevention Education ■ Fire Prevention Week: Serve Up Fire Safety in the Kitchen Community Risk Reduction, managed by Assistant Chief Fitzgerald o One of 25 departments in the nation selected to participate in a grant -funded pilot project on assessing community risks o Data -driven process o Identify, prioritize and plan to reduce risks specific to the communities we serve COVID-19 Pandemic - Emergency Response Edmonds City Council Draft Minutes February 23, 2021 Page 4 Packet Pg. 9 7.1.a o New precautions on 911 medical calls ■ South County Fire guidelines for PPE use and operations to protect firefighters and the public are being used as a model internationally. o Coordinated regional response ■ Fire Operations Center: Established with other county fire agencies to provide unified tracking, planning and response to the outbreak to better serve all our communities. ■ Snohomish County Emergency Coordination Center: South County Fire has been involved in the coordinating efforts countywide including securing PPE supplies for first responders and other long-range planning COVID-19 - Community Outreach o Community Paramedics and Community Outreach staff are working closely with our community partners to serve many of the city's most vulnerable residents during the pandemic. o We're seeing more patients with more complex needs requiring more staff time. o Safely connecting: Porch visits, telehealth and weekly check -in calls. o Senior living support: Working closely with senior living communities. This includes ongoing communication for EMS related issues, helping with access to PPE and distribution of cloth masks. o Community Resource Guide: South County Resource Guide, created early in the pandemic and updated regularly on our website, helps those in need navigate community resources such as access to food, medical care, prescriptions and mental health assistance. Community partnerships: Edmonds Senior Center, Verdant Health, Homage and others. COVID-19 Pandemic - Vaccinations o South County Fire is joining 22 other county fire agencies in taking a lead role in the massive effort to vaccinate our communities against COVID-19. All 23 county fire agencies are collaborating as part of the Snohomish County Vaccine Taskforce to manage several drive - through and mobile vaccination sites. All takforce vaccine clinics are run under the guidance of the Snohomish Health District and Snohomish County Department of Emergency Management. o Deputy Chief Bob Eastman has been instrumental in this initiative as a liaison to the Director of Snohomish County Department of Emergency Management o Drive -through vaccination sites currently managed by Snohomish County fire agencies include the Evergreen State Fairgrounds in Monroe and the Arlington Municipal Airport. o Mobile vaccination units are currently visiting adult family homes and high -risk in Edmonds and other communities throughout Snohomish County. o In Edmonds, South County Fire teams have vaccinated 132 residents and staff at 23 adult family homes as of Feb. 15th. Deputy Chief Bob Eastman reviewed: • Emergency Responses - 2020 by the numbers and contract -required metrics o How many calls ■ Total incidents in the City of Edmonds in 2020: 4,977 ■ 2015: 5,291 ■ 2016: 5,294 ■ 2017: 5,215 ■ 2018: 5,555 ■ 2019: 5,486 ■ 2020: 4,977 o What Type of Calls ■ 86% of calls are dispatched as emergency medical aid - 33% Advance Life Support - 53% Basic Life Support Edmonds City Council Draft Minutes February 23, 2021 Page 5 Packet Pg. 10 7.1.a ■ 9% fire ■ 5% other o Response Times ■ Looks at 8-minute response time in four categories ■ This measures Sno911's call receipt to arrival ■ Comparisons of data for 2018, 2019 and 2020 ■ Response times are getting longer o Percentage of calls within 8 minutes or less ■ 2018: 75.72% ■ 2019: 73.45% ■ 2020: 56.19% o Response time on 90% of calls in this category ■ 2018: 0:09:29 ■ 2019: 0:09:42 ■ 2020: 0:10:40 o COVID-19 has had an impact on response times ■ Snohomish County Fire Chiefs implemented Protocol 36 specific to pandemics that stopped expedited dispatch (dispatches closest fire unit before determination made of event type) and allowed dispatcher to complete all questioning to determine if met criteria for COVID-19 so crews could be advised whether call was a Protocol 36 response which requires appropriate PPE ■ Tends to increase dispatch time by approximately 1 minute. ■ Was done for approximately 6-7 months before South County returned to expedited dispatch. During the majority of pandemic, all responders have been required to wear full PPE (gowns, gloves, N95 masks, face shields) for every patient due to the prevalence of COVID-19 over the last 9 months in Snohomish County and to keep staff safe. o Turnout Time ■ Measures the time from when 911 call is dispatched to the time the apparatus leaves the station ■ The reporting standard in the contract is different from the city's adopted standard in the 1756 compliance report: 2:15 (contract) vs. 2:45 (compliance report) ■ South County Fire meets and exceeds the city adopted standard of 2:45 (93.02%) o Turnout time percentage at 2:15 ■ 2018: 75.445 ■ 2019: 82.34% ■ 2020: 81/28% 0 90% turnout time ■ 2018: 2:49 ■ 2019: 2:34 ■ 2020: 2:34 Neighboring Unit Utilization Factor (NUUF) o What it evaluates: ■ Response of units across jurisdictional boundaries o What the numbers mean: ■ 100% = an equal balance of cross jurisdictional response ■ Contract considers 90%-110% to be within balance range ■ Over 100% = units from neighboring jurisdictions are responding into Edmonds more than Edmonds units are responding outside the city o Why does this matter? ■ We have a regional emergency delivery system Edmonds City Council Draft Minutes February 23, 2021 Page 6 Packet Pg. 11 7.1.a ■ This evaluates if level of service decisions in one jurisdiction negatively impact a neighboring jurisdiction • Neighboring Unit Utilization 2018 2019 2020 Mountlake Terrace 133% 130% 157% Lynnwood 202% 210% 252% RFA 148% 162% 197% o Neighboring fire units respond into Edmonds more than Edmonds units respond into neighboring jurisdictions ■ Mountlake Terrace units: 57% more into Edmonds ■ Lynnwood units: 152% more into Edmonds ■ RFA units: 97% more into Edmonds Unit Hour Utilization Factor (UHUF) o What it evaluates: Percentage of time a fire unit is on a call o What the numbers mean: The higher the number, the busier the unit is ■ Unit Hour Utilization Factor is up for Edmonds stations, but within compliance with contract standards ■ This number is up at all Edmonds fire station ■ 20% is the trigger to start looking at deployment options and additional resources o Unit Hour Utilization 2018 2019 2020 Station 16 15.06% 14.72% 13.79% Station 17 13.11% 11.75% 10.79% Station 20 17.36% 17.40% 15.94% • Transport Balancing Factor (TBF) o Looks at the balance between: ■ EDMONDS --> OUTSIDE CITY - The number of times Edmonds -based units are doing transports outside the city ■ OUTSIDE CITY 4EDMONDS - The number of times South County Fire units based outside the city are doing transports in Edmonds ■ A factor of 1.0 means = in balance o In 2020, the factor was over 1.0 ■ OUTSIDE CITY units transporting in Edmonds MORE THAN Edmonds units transporting OUTSIDE CITY ■ Jan -June 1.162 ■ July -Dec 1.100 ■ 2019 1.135 Jan -Jun Jul -Dec 2020 RFA transports in the City 215 154 369 Edmonds transports not in the City 185 140 325 TBF 1.162 1.100 1.135 Other required metrics o Transport fees billed and collected in Edmonds and Esperance Edmonds Billed Edmonds Collected Es erance Billed Es erance Collected 2018 $2,374,490 $1,013,928 $135,776 $53,080 2019 $2,310,729 $973,880 $118,595 $48,838 2020 $2,164,260 $896,643 $85,807 $34,927 o Shoreline units into Edmonds (measured in incident responses) ■ 2018 103 Edmonds City Council Draft Minutes February 23, 2021 Page 7 Packet Pg. 12 7.1.a ■ 2019 119 ■ 2020 56 o Edmonds unit into Woodway (measured in seconds) ■ 2018 164 ■ 2019 5,288 ■ 2020 5,544 Standards of Cover Compliance 756 report and RCW Standard 2018 2019 2020 Turnout Time in Standard of Cover 2:45 2:49 2:34 2:34 Turnout time in contract 2:15 2:49 2:34 2:34 First arriving engine company to a fire 6:30 7:32 7:13 6:50 Full first alarm assignment at residential fire 7:45 8:32 11:36 8:39 Full first alarm assignment at commercial fire 9:00 10:57 11:49 1 12:00 BLS response 5:15 6:00 6:17 6:31 ALS response 6:45 5:40 6:02 6:13 With regard to vaccinations, Chief Hovis relayed there are 49 adult family homes in Edmonds registered with the Snohomish Health District. SCF has vaccinated 132 residents and staff in 23 of those homes, and a pharmacy vaccinated residents and staff of 15 others. Eleven homes are pending and will be vaccinated by either SCF or another resources such as a pharmacy. In 6 of the 23 adult family homes (35 individuals), SCF has provided a second dose of the vaccinations. SCF is also doing outreach to long-term care facilities and adult family homes throughout the RFA. The total number of field vaccinations provided by SCF to date is 1400. He commented it is often better to bring the vaccine to someone who has a difficult time getting to a mass vaccination site. The plan is to continue these efforts as public health assigns them until everyone who wants to be reached has been. Chief Hovis recalled when SCF made their presentation to Council in October, he mentioned that SCF had a 6-year fire benefit charge on the November ballot. Although the fire benefit charge does not apply to residents of Edmonds, he reported the measure passed with over 70% voter approval. In 2021 SCF will continue to minimize risk to employees and their changed role in keeping residents of the City of Edmonds and all the RFA safe by providing effective fire and EMS response as well as assisting with vaccinations when they can. The valued 11-year partnership between SCF and the City is going strong. He emphasized everyone can do their part to help against COVID-19 by practicing the 3 Ws — wear a mask, wash your hands and watch your distance as those truly do appear to be having a positive impact along with vaccinations. Chief Hovis summarized he was proud and honored to lead the men and women of SCF and humbled by the Commission's confidence in the entire leadership team as well as the City's trust and support to carry out their agencies mission to protect life, property and the environment. Councilmember Buckshnis congratulated SCF on the passage of the benefit charge. She referred to the response time graph and asked if response times for other cities were available for comparison or was the breakout for Edmonds provided due to a requirement in the ILA. Chief Hovis answered by contract SCF is required to provide an annual report and compliance report to Edmonds followed by a meeting with Council and the Commission. Mountlake Terrace's contract also requires a single meeting to provide an annual report and the 2020 SCF annual report will be provided to Brier; they do not request a specialized report. When the SCF 2020 annual report is completed and presented to Brier, it will include a breakdown of each contract city as well as the RFA in general. Edmonds City Council Draft Minutes February 23, 2021 Page 8 Packet Pg. 13 7.1.a Councilmember Buckshnis applauded SCF for instituting Protocol 36 to keep the front line safe. She referred to the Neighboring Unit Utilization Factor and asked if there was information on when Edmonds responded to other cities. Deputy Chief Eastman answered this information is specific to the ILA; it looks at the three contract city stations' units and how often Mountlake Terrace (station 19) goes into Edmonds, the three stations in Edmonds going into Lynnwood and Mountlake Terrace, Station 15 and 14 (minus the battalion chief) total time on task, the three cities' stations response into all the RFA and all the RFA into the City of Edmonds. None of the other agreements require this comparison. Councilmember Buckshnis asked if that will be part of the annual report. Chief Hovis said the annual report will provide a global look regarding mutual aid given and received for all agencies. Councilmember L. Johnson thanked SCF for the presentation and everyone at SCF for their dedicated service. She referenced SCF's Community Paramedic Program and commended them for serving at risk individuals with a focus on breaking down barriers and the notable reduction in 911 and ER visits. She asked how long the program had been in place, how it came about, whether there were plans for expansion, and did the program partner with cities that have human services programs. Deputy Chief Shaughn Maxwell explained SCF did a lot of research for the program internationally; the final model is based on Canada which is way ahead of the U.S. in this work. At the time, the laws in Washington State did not allow EMTs and paramedics to do this so SCF led an effort to change the law in Washington State to allow these programs. These programs are now operating all over Washington, the United States and Canada. The Community Paramedic Program is a branch of the fire service and is a growing area that differs from emergency medical and fire services. The need is great and could be expanded as much as cities and counties want. Chief Hovis added SCF has an imbedded social worker as part of the program. Legacy FD1, now SCF, worked with the Verdant Health Commission and Chief Maxwell is the main point of contact with Executive Director Lisa Edwards and her team. SCF has also done outreach to law enforcement who have a vested interest in face-to-face contact and outreach. Several other Snohomish County cities have expressed interest in expanding and integrating with the Community Resource Paramedic Taskforce that is led by Chief Maxwell. Councilmember L. Johnson that fabulous and very exciting. Councilmember K. Johnson suggested next month SCF address section 4 of the contract regarding Council - adopted standards not met. The presentation identified a number of standards that have not been met, but did not discuss the predictable consequences of failing to meet the adopted standards and the steps necessary to correct deficiency in order to achieve compliance. In some areas, there were only four incidents and one threw the standard off. She suggested it would be helpful to have those kinds of statements in the summary as well as any steps necessary to correct deficiencies. Chief Hovis appreciated the comments and said they would love to have that discussion. It was his understanding that since the Council adopted that standard, based on a legislative standard, it has not been met since 2006. The primary drivers for increased service or decreased response time are related to personnel, apparatus and station placement. The existing ILA which dates back to 2010, revised in 2016, sets the standard of one captain, one firefighter, and one firefighter -paramedic at each station. Next month's discussion could take a deeper dive into that Councilmember Olson reaffirmed her and the Council's interest in the exchange between cities and how Edmonds also supported other cities. She always enjoys SCF's presentations and thanked them for the variety of things they do and ways they serve the community. Chief Hovis thanked Councilmember Olson for her comments and said they enjoy visiting with the Council even virtually to discuss the services SCF provides. He assured Chief Eastman would provide those NUUF numbers and the exchange between cities. Council President Paine thanked SCF for the interesting presentation. She asked about the expectations of the Community Paramedic Program, whether it had been in place since 2013 or only since the new legislation was passed. She also asked if SCF expected to see a reduction in the number of calls and how Edmonds City Council Draft Minutes February 23, 2021 Page 9 Packet Pg. 14 7.1.a that would impact response times. Deputy Chief Maxwell commented those were complex questions that might take more than he can offer in this meeting. He explained some of the people are not getting their needs met. One of their first patients had called 911 for police and fire 82 times. The person ended up being a very sweet lady who was a U.S. Air Force veteran. After 82 calls, the community medic had a cold cup of coffee with her and was able to connect her with the VA. Eight -two calls resulted in a visit to the VA and a community member feeling that someone took an interest in them. Although it is sometimes hard to quantify individual cases, they know it makes it a difference. Deputy Chief Maxwell explained the program started with a partnership with the Verdant Health Commission in 2013; Verdant has been a strong partner but their funding has been stepping down in the last few years. Unless Verdant choses to renew the funding, this will be the last year they will provide funding for this program. Council President Paine thanked him for the example, commenting the program has provided a nice reduction in 911 calls, recognizing that not all 911 calls result in a response to someone's home. Chief Hovis commented the program started with one community resource paramedic in 2013, Lynnwood who joined the RFA in October 2017 also had a community resource paramedic and a third was added, for a total of three community resource paramedics as well as a single imbedded social worker and an admin assistant who does data analysis and outreach. The scope of the team has greatly expanded, but it is not something in the contract between Edmonds and SCF, but something that Verdant has supported financially and legacy FD1/SCF has seen the value to the community. It will be an important tissue for the RFA, partner cities and unincorporated areas in the RFA to think about how to help these people if that funding ends. Council President Paine expressed her appreciation for all the work SCF has done for the community, particularly during this past year when conditions have been so treacherous for emergency responders. Councilmember Fraley-Monillas said she was pleased to hear about the work SCF is doing with their imbedded social worker and their important connection with the community. She referenced the introductions of assistant and deputy chiefs and asked if any of them were women. Chief Hovis answered not right now. Councilmember Fraley-Monillas asked the percentage of women to men. Chief Hovis said there are 275 FTEs in the uniform staff, approximately 15-20 are women. He offered to provide exact statistics for SCF and nationally, noting SCF exceeds national numbers. The SCF's HR Director Sandra Hollenbeck has done tremendous outreach; there are a number of female firefighters in the current recruit academy. SCF is engaged in letting people know a career in the fire service does not have to be something you decide in high school, and is not gender or race specific. People start their careers at many different ages; Gen Y, millennials and beyond may want to step into a different career. He commented on the amazing transformation change since he was a volunteer firefighters in Edmonds in the mid-90s and hired in Mountlake Terrace. Councilmember Fraley-Monillas was pleased to see more and more women were representing fire departments. She knows a couple female firefighters and was amazed at the work they do and she was proud SCF was moving forward in that direction. Councilmember Distelhorst thanked Chief Hovis for the presentation and Chiefs Maxwell and Eastman for sharing additional information. He expressed appreciation for all the partnerships from regional at the county level to health districts, SnoCo DEM, public hospital district and the work the community paramedics do in Edmonds that show the full breadth of services. Hearing the story from Deputy Chief Maxwell illustrates the importance of focusing on the individual and residents. He thanked SCF for all their work and looked forward to next month's discussion. Chief Hovis thanked Councilmember Distelhorst for his comments, noting they were a "shot in the arm" for all the chiefs and commissioners who appreciate the Council and Mayor Nelson. Councilmember Distelhorst said he was looking forward to his shot in the arm when he was eligible. Edmonds City Council Draft Minutes February 23, 2021 Page 10 Packet Pg. 15 7.1.a Councilmember Buckshnis referred to the standard of cover compliance and asked about the statistic used to create the graphs, specifically whether Edmonds had a first full alarm fire. Deputy Chief Eastman answered Edmonds had 3 commercial fire incidents and 4 first alarm assignment for residential fire in 2020. Chief Hovis referred to major incidents listed in slide 9, some of which are reflected in the standard of cover compliance numbers. For example, the Firdale Village incidents, a first -alarm assignment at a residential fire is a minimum of 15 firefighters on scene and full first alarm assignment at commercial fire is a minimum of 18 firefighters on scene active fire, a commercial or residential confirmed. Mayor Nelson said he looked forward to seeing SCF in person in a year from now. He thanked Chief Hovis, the assistant and deputy chiefs and commissioners, looked forward to seeing them soon and urged them be safe. 5. APPROVAL OF AGENDA COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 6. AUDIENCE COMMENTS Mayor Nelson invited participants and described the procedures for audience comments. Hrithik Nayer, Edmonds, said he is new to Edmonds and this is his first time attending a City Hall meeting. He wanted to introduce himself and say Edmonds is a really wonderful city, he loves living here and would like to learn more about things he heard in today's meeting. He is a former political science student with some experience related to government. He was born and raised in California and found the information provided by South County Fire interesting, particularly what they go through with regard to COVID-19. He is new to the idea of municipal government but found it fascinating to witness, living in Edmonds. As a person raised outside the area, he is learning more about western Washington, districts and how political maps are drawn. (Written comments submitted to PublicComment@Edmondswa.gov are attached.) 7. APPROVAL OF THE CONSENT AGENDA ITEMS COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF FEBRUARY 16, 2021 2. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 8. NEW BUSINESS 1. CITY'S CLIMATE ACTION Development Services Director Shane Hope explained as the Council knows from all the work the Council, Mayor and public has done, climate has been a big issue in the City for a number of years. A lot of work and actions have taken place to develop climate solutions, sustainability solutions which includes establishing the Mayor's Climate Protection Committee (MCPC), establishing a Climate Action Plan (CAP) in 2010, etc. In more recent years, the Council adopted Resolution 1389 to increase and renew some Edmonds City Council Draft Minutes February 23, 2021 Page 11 Packet Pg. 16 7.1.a of that work which include a new greenhouse gas inventory, updating the CAP and developing clean energy strategies. A consultant conducted the greenhouse gas inventory and identified strategies for reducing greenhouse gas including a target which the Council later adopted, 1.5°C for any change to the City's share of the temperature with net neutrality for greenhouse gases by 2050. The City has been working on a number of efforts to help that happen including working with the MCPC and City staff as well as actions the Council has taken to approve actions and budgets to move these things forward. Ten strategies were identified along with goals for each that relate to buildings and energy, reduction of greenhouse gases, transportation, waste, natural resource protection, carbon sequestration, etc. The strategies helped form the basis for where to go next with the updating CAP. An open house was held on February 18t1i for the general community about climate change and what City can do, particularly looking at the CAP update. The CAP was developed in 2010 and plans are underway to update the plan. In addition to the open house, a climate action webpage has been developed, a special site to provide comments as well as an online survey and mailed survey. The intent is to increase awareness about the climate crisis and what can be done but also gather input about what the City and private individuals can do to reduce climate effects. The City also plans to hold a workshop on March 25'. Ms. Hope was excited about these opportunities and having the CAP updated before the end of the year. The next several months will be an opportunity for community engagement and input, developing a draft, seeking further input on the draft, and presenting the draft to the City Council. A lot of work has already been done, but it is important get community input to ensure citizens are aware of opportunities and to seek ideas. She recognized Edmonds by itself cannot fix the climate crisis, but can do its share to make things better, encourage other communities to the same as well as be an example. Edmonds has worked on a number of things over time including infrastructure projects such as improvements at the WWTP, adopting new building standards to improve energy efficiency, etc. Future efforts include updating regulations related to tree protection, energy infrastructure, electric vehicle charging, etc. that relate to programs such as encouraging more solar usage. Installation of solar panels is one of the measures for addressing climate affects. Technology is helping to reduce the gap between what can be accomplished with the strategies and what's left to reach the ultimate goal by 2050. Some of that gap can be reduced via actions taken by the state legislature related to energy usage and energy resources. Great strides are being made in batteries to store electricity, use of natural resources (wind, solar), electric vehicles and alternative energy equipment. Ms. Hope recognized the Council and Mayor's commitment to reducing the City's climate footprint. Efforts to respond to the climate crisis and identify useful ideas and actions will continue including the formation of a City Climate Action Team comprised of representatives from each department to restart work that was postponed due to the COVID-19 crisis. The needs are still there, the ability to respond, be creative and think of new ways for the City. She looked forward to updating the City Council as this work continues. Council President Paine commented this is a wonderful overview of all the things the City is doing with the community and bringing education, information and useful tools to the people who live and work in Edmonds. She recognized this was a monumental piece of work to accomplish and she was glad to see the commitment to the environment. She invited Ms. Hope to inform the Council if anything was needed. Councilmember Distelhorst thanked Ms. Hope for the presentation and for leading this work. He recalled an area that has been discussed before, in addition to transportation being the sole largest emitter, is buildings and building electrification. He was uncertain if the bill the governor requested was still alive in the legislature, but a number of cities have passed building electrification measures and a Puget Sound working group has been formed. He asked if that would be considered in the CAP or was something the City Council could work on alongside the CAP. Ms. Hope responded requiring electrification for new Edmonds City Council Draft Minutes February 23, 2021 Page 12 Packet Pg. 17 development will be considered; there are a lot of issues associated with it and more research needs to be done before it is presented to Council. Councilmember Buckshnis relayed she attended the open house as did a couple other Councilmembers. She relayed concern she has heard that the names of all the participants at an open house are not shown and participants can respond anonymously compared to an in -person open house where attendees can see who is there and who is speaking. She heard a couple of those complaints from this open house, but also at the Housing Commission where there was concern that without knowing who people were, people were attending to direct the messaging a certain way. She asked if there was any way to make open houses transparent and to show who the participants are. She recalled during the exercise "where we were putting things in the boxes," she saw a lot of City employees. She also expressed concern that not everyone with input was being reached. Ms. Hope answered the virtual nature of things makes it very challenging. Even if you cannot see everybody at once, virtual online meetings are useful because some people like to be anonymous and observe. Other techniques will be used, including the survey, other open houses, and the workshop where it is hoped chatrooms can be held. She pointed out online meetings are a great tool but it is not the best tool for everybody, recognizing that in -person meetings are not the best tool for everybody either. It is good to have a lot of options. If things change and in -person meetings can be held, that will be done. Technology options for smaller settings will be explored as well as online and mailed surveys and a postcard mailed to addresses in the City to inform them of ways to provide comment. Councilmember Buckshnis said the membership of Puget Sound Partnership increased due to Zoom meetings and everyone is identified at those meetings. She has heard complaints about online open houses including the one for the bike lanes and encouraged staff to think outside the box to ensure they are hearing from people. Councilmember Buckshnis referred to Recycling Coordinator Steve Fisher, now retired, who the City shared with Lynnwood, recalling he was a valuable resource for understanding recycling. She asked if there were plans to replace that position. Ms. Hope recalled that was a grant funded position. Public Works Director Phil Williams agreed Mr. Fisher did a lot of great work on recycling, waste reduction and solid waste issues. That position has not been filled; it was funded in part by a grant and he was shared with Lynnwood. Lynnwood discontinued its share after Mr. Fisher retired which increased the City's financial burden for filling the position. In addition, the grant continued to decline annually to approximately $12,000 and the cost of the position was $125,000 for the FTE, benefits, supplies, equipment and vehicle. As Mr. Fisher spent some time on water conservation, in the past the Water Utility paid the difference between the grant and Lynnwood but that amount kept increasing. It would be difficult to justify Water contributing that much to a position focused on solid waste. He agreed that was a good topic for discussion; the remaining grant funds are being used to implement an online program similar to Shoreline where people can learn about several environmental topics. Councilmember Buckshnis summarized that position was quite valuable, especially to the MCPC which Mr. Fisher co-chaired for a long period of time. Councilmember Buckshnis asked how the Climate Action Team differed from the various action groups that look at climate protection such as the Tree Board, Youth Commission, etc. and whether the Team would integrate with those groups. Ms. Hope explained the Climate Action Team is different than those groups who have their own mission, The Climate Action Team is comprised of representatives from each City department to identify things the City can do to reduce its carbon footprint such as recycling, energy savings in City buildings or fleet, etc. Councilmember Buckshnis summarized it was kind of like a suggestion box. Ms. Hope agreed, but these are people who have experience in their departments. She said Mayor Nelson is very interested in this and wants to pursue whatever suggestions make sense; some of Edmonds City Council Draft Minutes February 23, 2021 Page 13 Packet Pg. 18 7.1.a those will come to Council as needed. Councilmember Buckshnis suggested opening that to citizens, although she acknowledged staff may get bombarded. Councilmember Buckshnis recalled the 2010 CAP was prepared by citizens and the Administration. She asked if consideration would be given to benchmarks, being Edmonds specific and how the City performed relative to the original CAP. Ms. Hope said that is being done but much of the data needs to be updated and there is new thinking and new information. Some of same citizens will be involved in providing input. Initially, consideration was given to updating the existing plan, but soon realized it needed to be rewritten. A consultant who analyzed the Comprehensive Plan and CAP found there are approximately 300 policies. The intent now is to consolidate those and establish actions and measures so there are strategies for moving forward that can be tracked. Ms. Hope explained the City deliberately moved away from an international model which although great, it is so detailed in terms of data that a great deal of time is spent on the data and not as much time on taking actions. A more streamlined version was chosen with a smaller number of measures, things that were doable, trackable and meant something such as solar panels, tree planting, electric vehicles, etc. and would help reach the goals. Also part of the CAP is identifying what else can be done and what the community contribute to the effort. Councilmember Buckshnis said she enjoyed her five years with the MCPC. She agreed the 2010 CAP could not be updated, it needed to be rewritten. The City's Strategic Action Plan with 87 items also needs to be streamlined. 2. MAYOR'S CLIMATE PROTECTION COMMITTEE ANNUAL REPORT Development Services Director Shane Hope introduced T.C. Richmond, co-chair, Mayor's Climate Protection Committee, who has been very involved, and has a good resume on climate and legal issues. Ms. Richmond explained this oral report is intended to supplement the written report in the Council packet. She reviewed: Highlights of Historic City's Climate Action 0 2006 — Mayor's Climate Protection Committee formed by Mayor 0 2009 —City conducted 1st Green House Gas Inventory 0 2010 -City adopted Climate Action Plan (CAP) 0 2019 — Updated Green House Gas Inventory — reviewed by CPC Mayor's Climate Protection Committee o Committee Members ■ T.C. Richmond, co-chair ■ Lisa Conley, co-chair ■ Nives Dolsak ■ Lisa Herb ■ Dawna Lahti ■ Hank Landau ■ Jenna Nand ■ Cynthia Pruitt ■ David Schaefer ■ Zen Wolfang ■ Laura Johnson — Council Rep ■ City Staff ■ Shane Hope, Development Services Director ■ Kernen Lien, Environmental Program Manager ■ Rob Chave, Planning Manager o Citizen members appointed by Mayor Nelson or his predecessor Edmonds City Council Draft Minutes February 23, 2021 Page 14 Packet Pg. 19 7.1.a o Committee is advisory only ■ Bring their experience, expertise, energy and extreme energy to promote and support climate mitigation and adaptation action by the City MCPC Mission o Encourage citizens to be part of the solution o Encourage City staff and citizens to conserve current resources o Work with the City Council to implement ideas o Effectively address the future impacts of climate change • 2020 Achievements of MCPC o COVID-19 forced to think/do things differently o Strengthened partnerships with other citizens o Provided input on public engagement plan for CAP update o Published articles in local media on related topics o Submitted letters of support to Council for City actions o Met monthly (online from March on) • Growing Public Support* o Global Warming is happening ■ Snohomish County - 78% ■ Washington- 75% o Global warming is caused mostly by human activities — 65% o Most scientists think global warming is happening - 65% o Global warming is affecting the weather - 69% *Yale University Climate Opinion Maps Sep 2, 2020 • Our Warming Planet from Space NASA Chart o Temperature anomality from 1880 to 2020 o Quote from Texas A&M University Andrew Dressler in responding to journalist regarding how to describe the warming planet, "It's simple, just say that every year for the rest of your life will be one of the hottest on record." 2021 MCPC Focus o Increase thinking on diversity both in MCPC membership and outreach o Review Climate Action Plan (CAP) Update o Support City staff with public engagement o Surveys, workshop and special events ■ 1 st virtual workshop o- Thursday March 25 o Invite and encourage resident participation o Continue support to Mayor and City Staff Future focus on adaptation leadership o Manage public health crisis that arise ■ COVID-19 and wildfire smoke o Budget for vulnerability assessment of City infrastructure o Prepare for sea level rise by reducing flooding o Implement affordable housing actions Councilmember Fraley-Monillas asked if Ms. Richmond had watched Bill Gates' greenhouse gas emissions report on 60 Minute last Sunday. Ms. Richmond said she found it very inspiring; he is so thoughtful in his approach and what she appreciated most is he recognizes there are a lot of ideas, is not a naysayers and encourages trying different ideas. Councilmember Fraley-Monillas found it fascinating that Mr. Gates said people will no longer be eating meat in 30-35 years and everything will be plant based. She also found it fascinating to hear him talk about cattle and the effects on greenhouse gases. Edmonds City Council Draft Minutes February 23, 2021 Page 15 Packet Pg. 20 7.1.a Councilmember Buckshnis said Bill Gates also had a good discussion on Yahoo Finance where he encourages people to change. She expressed appreciation for the MCPC's articles especially the one by Jenna Nand about going vegan. She also enjoys well written reports with supporting data, commenting she plans to look up the reference to the Yale University Climate Opinion Maps. After seeing Bill Gates, she was excited about the work the City is doing, commenting this year's weather should be a wakeup call. For example, her sister in Oregon is on day 12 with no power due to ice storms and the weather and subsequent events in Texas. Councilmember L. Johnson thanked the MCPC co-chairs for putting the presentation together and Ms. Richmond for the presentation. She can attest firsthand that the CPC members are a wealth of knowledge and extremely passionate about the work and the urgency of the work to address climate change. The world is in the middle of crisis now, but when we get to the other side of the COVID, the world will still be in crisis with climate change which although a slower moving crisis, is just as important or possibly more important. She wished the climate crisis was met with the same urgency by all. She applauded the CPC members for everything they have done to pivot and adjust to ensure the goals, needs, education and urgency of the climate crisis stay in forefront of everyone's mind. She encouraged the public to join their meetings, the first Thursday of the month at 8:30 a.m. Further information is available on the City's website; the MCPC would love to have more people share information. Council President Paine was excited to see the new components and to be able to watch and participate in the workshop as a resident. She loved the new direction, using data in ways that allow people to participate in a more meaningful way. She looked forward to future presentations. Councilmember Distelhorst thanked Ms. Richmond for all the work she and the MCPC are doing. He was happy to see affordable housing included as a focus of the MCPC moving forward. Many environmental organizations are increasing their focus on land use policies and how that impacts transportation, energy efficiency, etc. Ms. Richmond recalled seeing Mr. Gates on PBS News Hour talking the impact of Texas' weather on climate migration. 9. 1. CONFLICT COUNSEL COMPENSATION REVIEW HR Director Jessica Neill Hoyson explained this is an analysis and recommendation for the compensation of conflict counsel attorneys. Robert Boruchowitz, a public defense assessor, conducted this analysis and will present it and his recommendations to Council. Mr. Boruchowitz reviewed: Conflict Panel Counsel o Take cases when the primary contract defender, Snohomish County Public Defender, has a conflict of interest. o All of their clients are poor and face possible jail time as well as fines and fees. o Their clients often have significant mental illness. o Their clients are disproportionately of color. Recommendation o Conflict Counsel compensation is significantly lower than the rate paid to Snohomish Public Defense and the City's contracted prosecutors. o In order to reduce this discrepancy, compensation would need to be increased to $125 per hour. o Keeping in mind budgetary constraints, incremental increases are proposed over a 3 year period. Edmonds City Council Draft Minutes February 23, 2021 Page 16 Packet Pg. 21 7.1.a o Increase trial counsel payment from $50 per hour to $65 per hour for 2021, and $85 per hour in 2022, and $125 per hour in 2023. o Increase appellate counsel payment from $55 per hour to $65 per hour, and $85 per hour in 2022, and $125 per hour in 2023. o Through 2022, these still would be at least $168 to $178 per hour lower than what the City pays its other lawyers • Estimated Increased Annual Cost o Approximately 65 cases were assigned to conflict counsel in 2019. o Based on a review of invoices, if the hourly rate were to increase by 30% (from $50 to $65), the increase per year would be approximately $6100. o If it were to increase 70% (to $85), the increase would be approximately $14,053. o Increasing to $125 would cost an additional approximately $29,974 for a total of $50,050 • There were fewer conflict cases closed in 2020 o Conflict counsel closed 41 trial court cases and one RALJ appeal in 2020. That is fewer than in 2019 o Most of the invoices came in at the $300 level o In six of the cases, counsel billed more than the flat rate, up to $870 for 17.4 hours • Current Presumptive Rate o The current presumptive payment is $300 per case, with increases depending on the hours spent by the lawyer. o Under this proposal, the presumptive payment at $65 per hour would increase to $390 per case in 2021 o The presumptive payment for six hours of work would be $750 at the $125 per hour rate • Examples of Private Sector Payments o One of the panel lawyers charges $300 per hour in civil cases. ■ She charged $200 per hour for a criminal case client who was unable to pay going rates. ■ Her flat fees for privately retained misdemeanors generally range from $2,000 to $8,000 depending on a variety of factors. o For DUI cases, private counsel in our region routinely charge $5000 and up. • City Pays More for its Other Lawyer Work o hi the City's contract with Lighthouse Law Group for civil City Attorney services, there is an option for some matters to be charged hourly. For 2021, those hourly rates range between $243 and $324 per hour. For 2022, those rates range between $253 and $337 per hour • Provisions in the Prosecutor Contract in addition to base monthly fees o Any RALJ appeals exceeding the four included in the Base Fee shall be billed at the rate of $250/hour o All RALJ appeals filed before January 1, 2020 shall be billed at the rate of $125/hour; o Extreme Risk Protection Order cases filed at municipal court and superior court shall be billed at the rate of $125/hour o Writ of certiorari or writ of review filed in connection with a criminal case ■ Representation shall be billed at the rate of $250/hour. • Unfairness and Disproportionality o There is no reason that prosecution work on an RALJ appeal should be paid $125 per hour or $250 per hour while paying the defense attorney on the other side of the case $55 per hour. • Even at $65 per hour the compensation will be comparatively low o A "billable year" should be somewhere between 1650 and 1800 hours. At $65 per hour for 1650 hours, a gross "salary" would be $107,250. Realizing that that figure has to provide funds for overhead costs of running an office, the net annual salary for someone at that hourly rate would be approximately half, or about $53,625. That is far below even a starting attorney salary in this area. And it is below salaries for other professionals working for the City. • Conflict Attorneys Have to Pay Their Own Overhead Edmonds City Council Draft Minutes February 23, 2021 Page 17 Packet Pg. 22 o Overhead includes office rent, equipment, insurance, utilities, electronic legal research costs, 15 hours per year of CLE training, compensation, including benefits, for any support staff they have, state bar dues ($468 for 2021), transportation costs, and their own medical and dental insurance and retirement benefits. • Electronic Legal Research is Expensive o The most basic Westlaw plan begins at $89 per month, or $1068 per year. To have the full service to which recent law graduates are accustomed from school costs from $344 per month. • In 2020 o There was one RAU appeal for conflict counsel and she won a reversal of the case. ■ She billed for 37 hours of time. ■ When the case came back to Municipal Court, it was dismissed. • In 2019 o The three conflict lawyers billed for 66 cases, for $20,443.50. Some clients had multiple cases. ■ In five cases, the lawyers billed more than the presumptive six hours, ranging from 7.34 to 12.6 hours. o If the hourly rate is increased from $50 to $65, as I recommend for 2021, and if there are 66 cases in 2021, the increased cost would be in the ballpark of $6133. • In 2020 o Conflict counsel closed 41 trial cases and one RAU appeal o Their invoices totaled $1,768.30 • If Edmonds Does Not Increase its Compensation, It Likely Will Have Trouble Attracting Experienced and Able Lawyers • Whatcom County o Recently issued an RFQ for Criminal Conflict Attorney Services for 2020 with a proposed base rate of $500 per adult misdemeanor case assigned with $180 for each half day spent in trial. o Edmonds has been paying a base rate of $300 per case. • The Increase o Will Bring Edmonds into Reasonable Compensation o The City Should Be able to attract and retain capable and experienced counsel into the future • Recommendation o Increase trial counsel payment from $50 per hour to $65 per hour for 2021, and $85 per hour in 2022, and $125 per hour in 2023. o Increase appellate counsel payment from $55 per hour to $65 per hour, and $85 per hour in 2022, and $125 per hour in 2023. o Through 2022, these still would be at least $168 to $178 per hour lower than what the City pays its other lawyers Council President Paine said she was very eager to hear how Council responded to this because she was ready to make a motion tonight. Payment of conflict counsel at less than $85/hour was a disservice to the entire community. The disparity in the pay rates between what the prosecutor is paid and what conflict counsel is paid is a real problem. It is an access to justice issue and almost the definition of criminal law and equity problems all rolled into one. She was encouraged to see Mr. Boruchowitz's analysis and concerned the City was facing the possibility of not being able to find conflict attorneys worthy of doing the work and who were not pressed by caseload issues. Councilmember Fraley-Monillas explained this came before the PSPP Committee and the committee agreed it was most appropriate for Council make this decision. Although the recommendation was a gradual increase, she did not believe $125 was out of line by any means. She found the $55/hour rate humorous after recently hiring an attorney for a personal matter and noting a mechanic would not work on her car for $55/hour. She appreciate Mr. Boruchowitz's analysis and said if the City wants the best service, it needs to Edmonds City Council Draft Minutes February 23, 2021 Page 18 Packet Pg. 23 pay a decent wage and $125/hours is not even equivalent to what the City pays the City Attorney. She concluded increasing the rate was important to ensure the City was able to find good conflict counsel. Councilmember Distelhorst thanked Mr. Boruchowitz for the comprehensive presentation and for providing it in the Council packet. He echoed Council President Paine's comments, he was prepared to support a motion, especially if it was a shorter than three year phase -in period. There is a major equity component to this and he would like the City to get in line as soon as possible. Councilmember L. Johnson thanked Mr. Boruchowitz for the informational and surprising presentation. She agreed with Council President Paine that this was an access to justice issue and equity issue both for defendants and counsel. Councilmember Olson said although she tends to be thrifty, she surprised herself by thinking the City needed to do better than this starting point. Recognizing that other Councilmembers were interested in starting with a higher rate, she preferred to increase the rate to $85 for the current year and then increase it to $125. Councilmember K. Johnson relayed she had considered the numbers since the presentation to the PSPP Committee and suggested instead of a $15 increase the first year, $20 increase the second year and $40 increase the third year, being more progressive by providing a $25/year increase which would result in a higher salary this year and the second year. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO INCREASE THE TRIAL ATTORNEYS' FEES TO $125/11OUR FROM $50/11OUR AND DO THAT IN $25 INCREMENTS OVER THE NEXT THREE YEARS. Councilmember K. Johnson suggested having even increments over three years would be more programmable for the City and it would be better to have a larger increase initially so the rate increased from $50 to $75, a 50% increase, until the rate reached $125/hour. Mr. Boruchowitz said trial lawyers are paid $50/hour and appellate are paid $55; there was only one appellate case in 2020. Council President Paine urged Councilmembers to vote against the motion simply for the fact that in three years, costs will be even higher. Councilmember Fraley-Monillas also urged a no vote on the motion. Paying attorneys half of what the City pay its contract attorney and stringing it out for three more years is unreasonable and it also does not make sense from an equity and justice perspective. Councilmember Buckshnis recalled the change from the current rate to $125 would be a net impact of $30,000. Mr. Boruchowitz agreed that would be the total if the number of cases were similar. Councilmember Buckshnis recalled the cost at $85/hour was $14,053 and $29,120 at $125. Mr. Boruchowitz agreed, commenting it could be substantially less if there are fewer cases. Councilmember Buckshnis did not support the motion as she preferred to approve the full amount. Councilmember K. Johnson said when this was presented to the PSPP committee, both Councilmember Fraley-Monillas and she agreed to Mr. Boruchowitz's recommendation. Three people have spoken against the recommendation so she was confused about what the committee recommended. Councilmember Fraley- Monillas said she did not recommend following Mr. Boruchowitz's recommendation; she recommended it be forwarded to Council and the Council to make the decision. She supported the higher rate due to the equity issue. MOTION FAILED (1-6), COUNCILMEMBER K. JOHNSON VOTING YES. Edmonds City Council Draft Minutes February 23, 2021 Page 19 Packet Pg. 24 7.1.a COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO HAVE THE HOURLY RATE FOR CONFLICT COUNSEL FOR STANDARD COUNSEL AND APPEAL COUNSEL TO BE MOVED TO $125 PER HOUR STARTING THIS YEAR. UPON ROLL CALL, MOTION CARRIED (6-1), COUNCILMEMBERS DISTELHORST, FRALEY- MONILLAS, BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBER K. JOHNSON VOTING NO. Mayor Nelson declared a brief recess. 2. EDMONDS SOLAR COOPERATIVE PROPOSED ASSET PURCHASE Council President Paine recused herself from the discussion and vote as she has a remote interest as the owner of a Solar Slice and she did not feel it was appropriate for her to engage in the discussion. Public Works Director Phil Williams explained about ten years ago a non-profit, Edmonds Solar Cooperate (ESC), was formed whose goal was to advance the interests of solar energy in Edmonds. The City formed a partnership with ESC supplying the roof of the Frances Anderson Center and a location to fund, build and operate a solar array. In 2011 they finished the second phase for a total of 110 solar panels that generated approximately 23 kW of electricity. The total cost of the system was approximately $172,000 which included credits that helped offset the cost and 88-90 people, primarily Edmonds residents, contributed or bought Sun Slices to raise money to provide the difference between what was available from the tax credits and the cost of the system. The system has performed quietly over all that time, turning energy into kilowatts that are net metered at Frances Anderson Center into PUD's system. Panels were purchased from two different in -state sources (in -state purchase was a requirement of the program). Panels from one source did not function as well and many of them failed or their output decreased. The ESC is reaching the end of the 10-year lease and is not interested in renewing the lease or continuing to operate the system. ESC approached him to inquire if the City was interested in purchasing the remaining assets. ESC will remove the failed and failing panels, leaving about 40 working panels of a type and brand that has performed well and should continue to do so at least for the remaining 15 years. ESC estimated the value of a new 9.6 kW system at approximately $30,000 and a 10-year old system at $18,000419,000 and are offering to sell the City their remaining interest for $5,000. He requested ESC leave the mounting hardware for the failed/failing panels in place in the event the City has an opportunity to replace them with new panels and return to the 23 kW system that existed in the past. He summarized this is a good opportunity for the City and fits with the earlier discussions about climate change and sustainability and it seems like a natural fit for the City to take over the project. The system would be managed via the facilities division as part of the Frances Anderson Center. He recommended the City enter into a purchase and sale agreement with the Edmonds Solar Cooperative for a $5,000 purchase price. Councilmember L. Johnson agreed this seemed to fit within Edmonds' goals for clean energy. She asked about the downside. Mr. Williams said he was not aware of any although there may be; there is always equipment that could fail and could change the financials in the next 15 years such as the inverter which may not last 25 years and it is not uncommon that that would need to be changed. Any surprises would be on the maintenance side, but he had no way of knowing what those would be. Councilmember L. Johnson concluded with the value of the system and the asking price, it was unlikely the downsides would make up the difference. Mr. Williams answered there are 40 individual panels so if one fails, the remainder continue to function. He did not have a price estimate for the inverter but that was the only complex, potentially expensive item that could fail. The panels are sealed and self-contained and do not require a great deal of Edmonds City Council Draft Minutes February 23, 2021 Page 20 Packet Pg. 25 7.1.a maintenance other than occasional cleaning. A new roof was installed under the panels that sit on the roof with ballasts holding them down. There are no screws or fasteners through the membrane of the roof and there have been no problems with leaks. Councilmember Olson thanked a citizen, Diane Talmadge, for looking hard at the possible downsides. She also thanked Mr. Williams for the investigation of possible downsides. She thanked the ESC investors, noting it had been a great, collective thing the community did to achieve a total win -win. She reminded the public that the Waterfront Center is still funding their solar panels and encouraged anyone who had the means to invest $1000 in a solar panel and be on the solar panel wall as a supporter. Mr. Williams said the investors in the solar project got a share in the project, but their return rate was less than 1% year, not even keeping up with inflation, not really an investment but a way to stimulate the solar movement in Edmonds and have a real life example close to home. There were no larger solar systems in Edmonds at the time this was installed. It served the purpose of stimulating the solar movement; nobody made any noticeable money on it, but participated out of the goodness of their hearts. Councilmember Fraley-Monillas expressed support for this. She was on the Council when the solar panels were put in and slices sold to investors. She urged the Council to think about Chris Herman who worked very hard on this project and passed away about 6-7 ago following a courageous fight with cancer. She thanked Carlo Volti for taking this over and moving forward with it, noting it was important to have people in the community who care about things like solar energy. She also thanked all the investors including Council President Paine and former Councilmember Strom Peterson and others who invested in the ESC over the years. A lot of people invested and did not make a lot of money other than seeing the benefit of the City having solar panels. COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO AUTHORIZE THE MAYOR TO SIGN A PURCHASE AND SALE AGREEMENT WITH THE EDMONDS SOLAR COOPERATIVE TO PURCHASE THE SOLAR INSTALLATION AT THE FRANCES ANDERSON CENTER FOR $5000. MOTION CARRIED (6-0). (Council President Paine did not participate in the vote as she has recused herself from this item.) 3. OLD PUBLIC WORKS ZONING CHANGE CONSIDERATION Public Works Director Phil Williams said Public Works employees moved from the old Public Works building in 1992 when a new facility was built on 210ti' near Highway 99. The building was retained as the property is the only possible place where the WWTP could expand. A plan is underway to handle biosolids and replace the incinerator without expanding the footprint, but other issues are coming up that could require the use of the additional property. The northern two-thirds of the building has been rented to the Arts Festival Foundation and the Driftwood Players for many years at a reasonable rate. Those leases have now expired and need to be renewed. When new leases were being prepared, it was discovered the property is not zoned to continue those uses as the property is zoned Public and although the users are non -profits, they are not public. Working with the City Attorney, a work around was developed; signing an initial six-month lease with a possible additional six months that could be authorized and during that time go through the normal, non - hurried public process of making amendments to the zoning code that could allow those uses to continue. Nothing would change for the tenants and the use would be legal. The proposal does not affect rents or use of the property but limits the term. All future leases are still subject to the City's overriding interest in owning the property and, with due notice, being able to use it. Councilmember Olson said she definitely supported the interim change. She suggested the Council think about the possibility of putting a parking lot on the property instead for the short term future. It is a great location for transit and would be easy to remove if/when the property was needed for expansion of the Edmonds City Council Draft Minutes February 23, 2021 Page 21 Packet Pg. 26 WWTP. Although that proposal was not directly related to this agenda item, there were other spaces available in the City for storage. Mr. Williams said the southern third of the building is used for City storage. Sprinklers were installed to allow storage of archived records on the second floor and a lot of expensive equipment is stored on the first floor such as paint truck, vactor truck, WWTP supplies, park storage and Police Department storage of vehicles that require storage in a secure location due to ongoing trials or appeals. The City makes a lot of use of the property, use that could be reversed if the need arose on short notice. He summarized the storage was very handy and saved the City a lot of money. Councilmember Buckshnis recalled that that location was removed from consideration for a Sound Transit parking structure because the City's Administration determined the building was too valuable. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO APPROVE THE ATTACHED INTERIM ZONING ORDINANCE AND AUTHORIZE THE MAYOR TO EXECUTE A SHORT TERM LEASE AGREEMENT WITH THE EXISTING TENANTS COVERING THE NEXT SIX MONTHS WITH OPTIONS FOR AN ADDITIONAL SIX MONTH EXTENSION IF NEEDED. MOTION CARRIED UNANIMOUSLY. 4. SOCIAL WORKER JOB DESCRIPTION REVIEW/APPROVAL AND BUDGET AUTHORIZATION Economic Development/Community Services Director Patrick Doherty said the packet contains a memo as well as the job description approved in concept as part the human services program. The Council approved a human services program for 2021 with funding of $500,000 intended to fund a social worker as well as a decision by Council for up to $50,000 for an administrative assistant if deemed necessary. There are 3-4 items included in this agenda item; the Council may not get to them all tonight, but approving the job description and the pay range were the most important. Approval of those two would provide substantial foundation for further work. Mr. Doherty highlighted the following in the job description: • Essential functions and responsibilities o The main focus of this position is to help at -risk populations within Edmonds who are dealing with issues such as housing stress or homelessness, addiction, mental or behavioral health challenges, disabilities, isolation, among others, while decreasing barriers, providing resources, and finding alternatives to their current situation. This position functions predominantly as a case manager to bridge the gaps left between other social services agencies, providers, law enforcement and/or emergency medical response and the social needs of people within the at - risk population. This position will directly contact and/or accompany emergency medical responders and/or law enforcement on patrol to assist individuals belonging to the target populations in accessing mental health, substance use, and/or homeless or other social services. • Illustrative examples of work/essential functions:, o Cultivate contacts and establish and maintain positive, effective, collaborative working relationships with Edmonds Police Department personnel, South Snohomish County Fire and Rescue personnel, and local/regional human services other law enforcement agencies, emergency medical response agencies, court system, community leaders, Snohomish County Human Services, federal, state, regional and local -agencies, homeless shelters, area community service and faith -based groups, staff of state and local hospitals and health providers in an effort to care for and assist Edmonds residents in need of social services. o Develop working relationships with the Compass Health Crisis Triage Center, the Providence Behavioral Health Urgent Care facility, and other voluntary outreach teams o Screen and access individuals for mental and behavioral health and/or substance abuse disorders. Facilitate patient engagement and follow-up care. Provide education about common Edmonds City Council Draft Minutes February 23, 2021 Page 22 Packet Pg. 27 7.1.a mental and behavioral health and/or substance -use disorders and the available treatment options. o Provide or facilitate outside referrals to community behavioral health services as needed o Assist the target populations served with obtaining basic resources such as shelter, food, medical services, and other social and human services as needed o Assist Human Services Program Manager in: ■ Developing and recommending procedures for identifying and screening people with social service needs. ■ Establishing and administering tracking systems for target populations and service providers. ■ Studying and analyzing program participation, including recommendations and reports for improvement of existing and development of new programs. ■ Reviewing statistical data and identifying future trends. ■ Collecting and preparing data for daily status reports and weekly/monthly outcome summaries. o Provide supportive data to develop and recommend programs, policies, procedures, and projects in conjunction with the Human Services Program Manager that will assist in efficiently addressing the human and social service needs of the target populations served within the Edmonds community. Required knowledge o Symptoms, common behavioral and social characteristics, and other manifestations of the disabilities affecting the population served. o Special needs of homeless populations Required knowledge of o Symptoms, common behavioral and social characteristics, and other manifestations of the disabilities affecting the population served. o Special needs of homeless populations o Presentation of mental illness related behaviors and appropriate clinical interventions. o Addiction process and chemical dependency (CD) treatment approaches and expected outcomes. o Medicaid, Medicare, and Social Security Disability Income (SSDI) guidelines o Local, state and regional resources and programs for the homeless, mentally ill, substance - abusing o population and those with other social service needs o Availability of community systems and resources Required Skills in: o Communication, speaking and interpersonal, etc. Ability to: o Establish and maintain rapport with the population served o Recognize personal signs of secondary trauma and prioritize self -care Minimum qualifications o A Master's degree in social work, counseling/behavioral health, psychology, nursing, or counseling or related field; and two (2) years' experience in the direct work o OR Bachelor's degree in social work, counselingibehavioral health, psychology, nursing, or counseling or related field and five (5) years' experience o Possession of and the ability to maintain a valid Washington State Driver's License within 30 days of hire. o Bilingual communications skills desirable Required Licenses or Certifications o Desirable but not required: One of the following licenses issued by the State of Washington: ■ A valid Licensed Independent Clinical Social Worker (LISCW) Edmonds City Council Draft Minutes February 23, 2021 Page 23 Packet Pg. 28 7.1.a - Can provide direct clinical therapy, psychotherapy, mental health therapy, addiction therapy, ability to directly refer ■ A valid Licensed Advanced Social Worker (LASW) - Provide above services under the supervision of LISCW Mr. Doherty said the first thing is to approve the job description. The salary range is based on comparators for social workers, $6,224/ month to $8,216/month. This position will be funded from the human services program. The salary range is targeted at the top rate in the event a candidate is identified that meets the highest level of requirements and may require paying the higher rate. The funding also includes a 32% benefit surcharge. The request outlined in the packet is to approve a transfer of approximately $132,000 from the human services program to cover this position. HR Director Jessica Neill Hoyson clarified the compensation level was established not by polling the City's normal comparators because a social worker position does not exist in those comparators, but by looking at what social workers are paid regionally for this type for work as well as looking at how that position compares internally. Councilmember Fraley-Monillas said she will support a clinical social worker because a social worker that is not a clinical social worker will have to find someone with a clinical degree to approve their actions which she found counterproductive. With regard to required knowledge of the special needs of homeless populations, she said this position should not only address the needs of the homeless; it should also address the needs of seniors in their homes having problems, people with disabilities, and various groups that need extra support. She was uncertain this job spec gives that across-the-board view or that knowledge of the special need of the homeless population was more important than the special needs of seniors. Councilmember Fraley-Monillas relayed someone said the clinical social worker could write prescriptions for community members who need support. She said that was not accurate as they are not medical personnel and cannot write prescriptions. She suggested the human services program manager report to the social worker and the admin assistant report to the program manager. She recalled when Councilmember L. Johnson proposed funding an administrative assistant, it was proposed as a new position and not only if it was needed. Koenig has indicated there will need to be someone, such as an administrative assistant, to keep track of things. Councilmember L. Johnson thanked Mr. Doherty, Ms. Neill Hoyson and the Human Services Program Manager Mindy Woods for this detailed and in-depth proposed job description. She referred to the following phrase under essential functions and responsibilities, "This position will directly contact and/or accompany emergency medical responders and/or law enforcement on patrol to assist individuals belonging to the target populations in accessing mental health, substance use..." and asked if that was considered imbedded, whether there was a legal definition of imbedded or was it just working alongside. She referred to working conditions and the requirement for "possible variable work hours that may include nights, weekends, and holidays" and "field work in variable weather conditions and day or night conditions" and asked how the person's hours would be set and whether the person would be on call. Mr. Doherty explained things are included in a job description to cover all possibilities; it does not mean everything in the job description will be what the person does all the time. Including the statement in the job description, "accompany emergency medical responders and/or law enforcement on patrol to assist individuals" allows the person to do that as the demand may require versus surprising them with the possibility. It is not specifically a police or fire imbedded position, but the job description would allow that person to accompany law enforcement or emergency medical responders if necessary. With regard to work hours, Mr. Doherty said the City recognizes an employee has a life outside of the position, but this job description informs candidates the work hours may vary and there may need to be Edmonds City Council Draft Minutes February 23, 2021 Page 24 Packet Pg. 29 some flexibility in the person's schedule over time. There may also be a need to schedule evening hours. Councilmember L. Johnson recognized the current human services program manager has done some work during evening hours. Mr. Doherty said one of the discussions during the interview could be having the person being on call. The position will need to be very fluid as things often happen on nights and weekends. Including variable work hours in the job description allows that conversation to happen with applicants. An applicant's flexibility would be a high scoring characteristic in the interview process. Councilmember Buckshnis thanked Mr. Doherty for answering her questions. She had no problem with this position, but did have concerns with the lack of structure, mission, information, setup. For example, Councilmember Fraley-Monillas says the person could not administer drugs, but the description states the social worker provides psychotherapy, substance abuse and can prescribe drugs. She expressed interest in having a very defined mission or history. She referenced Kirkland's social worker and said the Council does not have sufficient information about the needs and how they will be addressed. She recalled the Police Department's imbedded social worker gave presentations to the Council. As a Councilmember, she would like to have more information about the needs, where, and how a social worker would work with seniors. She wanted more solidity in the mission for this program because one Councilmember wants it one way and another Councilmember wants it another way. She wanted clarity on the position and program so everyone understood. The job description is very detailed but she did not see how it fit with the dated statistical data the City has. She said she had emailed Councilmember Fraley-Monillas to ask about getting updated information from the Koenig Group. Councilmember Buckshnis said she had no problem with the job description but was concerned with how it was moving forward and how it was being set up. Mr. Doherty referred to the memo which states an LISCW can prescribe therapy; drugs are a kind of therapy but that was not implied in this case. Instead it was therapy such as being prescribed to a program, intervention, halfway house, etc. It does not specifically mean drug therapy. Council President Paine commented this is a very lengthy job description and asked if it should include supervisory or program development skills. Ms. Neill Hoyson answered it depends on the level of licensure. If the City direct -hires a Licensed Independent Clinical Social Worker (LISCW), the City will need to consider contracting to have someone audit their casework because the City does not have a structure for that, compared to contracting with an agency that has that oversight function. Council President Paine asked whether the person in this role would have any supervisory responsibilities. Ms. Neill Hoyson said that gets to Councilmember Buckshnis' question regarding structure. If the Council was considering a direct hire of employees, the structure of that function will need to be considered; whether it is the best use of this person's time for supervision or should that be another employee's role. That is a valid question that depends on whether the position is structured internally or externally. Mr. Doherty said the proposed job description was not a supervisory position; the person would focus on social work. Council President Paine said it might be helpful to include that as a possibility. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO EXTEND TO 10:30. UPON ROLL CALL, MOTION CARRIED (6-0-1), COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON AND L. JOHNSON VOTING YES; AND COUNCILMEMBER K. JOHNSON ABSTAINING. Council President Paine said when the discussion is concluded, she will make motion to include supervisory skills to provide some flexibility. Edmonds City Council Draft Minutes February 23, 2021 Page 25 Packet Pg. 30 Councilmember Olson said the job description clearly states this will be an appointed position; however, it has not yet been determined whether this will be a contracted position or a City employee. She asked for clarification if the Council approved the job description that includes the word "appointive," would the Council be locked into that. Mr. Doherty explained a job description would say that. If the Council wishes to do something different, the job description would serve as the scope of work for a contract position. Councilmember Olson asked if the regional comparators were based on City employees. Mr. Doherty answered they were based on agency employees, not necessary city employees because not a wealth of cities particularly comparators, have an on -staff social worker. It was a mixture of larger cities, counties and agencies. The City has a list of comparator cities and of those, very few have direct -hire social workers so Ms. Neill Hoyson conducted a broader survey of larger cities, counties and agencies that have that position. If the Council chose to proceed with a contract position, Councilmember Olson asked if there was a regional comparison of social workers at a non-profit with these qualifications. Establishing the job description for an appointive position versus a contact position, the cost may not be the same. Mr. Doherty said the job description is foundational for whatever path the Council takes, either a job description for an in-house position or the scope of work for a contract position. With regard to the rate of pay, Administration researched it as in-house position. If the Council wishes to change that direction, staff could research what agencies charge. The request to appropriate from the human services fund is an up to amount for either a direct hire or through a contract. Mayor Nelson reported Ms. Neill Hoyson left the meeting momentarily because she lost power. Councilmember K. Johnson commented there has been a lot of discussion regarding licenses and certificates, but they are not required. A candidate could have education in a variety of subjects from social work, counseling, psychology nursing, or a related field and a valid licensed independent clinical social worker from the state is desirable but not required. If this were an in-house position, she asked who they would report to, whether it would be to human services program manager or would the human services program manager report to the social worker. Mr. Doherty answered the human services program manager is a program manager not a personnel manager so the social worker would not report to that position and the human services program manager reports to him. He was open to whatever made the most sense in City government, whether it was another department or division, whatever was the most efficient way with the most support. He summarized currently the social worker would report to him or another department manager and not to the human services program manager. It was also not currently envisioned that the human services program manager would report to the social worker but that could be changed. Councilmember K. Johnson asked if the salary was compared with the social worker at the Waterfront Center. Ms. Neill Hoyson answered it was not. Councilmember K. Johnson suggested looking into that. Councilmember Distelhorst thanked Mr. Doherty, Ms. Neill Hoyson and Ms. Wood for all their work on this, recalling hiring a City social worker was the top budget priority at the 2020 budget retreat. The Council funded the human services program in the 2021 budget so it is exciting to have this come to fruition, a position to serve the community's vulnerable residents. He appreciated the comments made by other Councilmembers such as including all the populations that may need to be served in the job description as well as the potential addition mentioned by Council President Paine should the department need to be restructured to best serve the community. In his experience, it is difficult to build a program without staff so he saw the importance of approving the scope for this position and hiring someone with the professional experience and education to develop a successful program for Edmonds. He looked forward to moving the job description forward so this work can get underway. Edmonds City Council Draft Minutes February 23, 2021 Page 26 Packet Pg. 31 7.1.a Councilmember Fraley-Monillas agreed with Councilmember Distelhorst, the social worker needs to be part of the process and discussion. The person will need to address homelessness but also seniors, veterans, the disabled, children, and everyone who needs help in Edmonds, many of whom Councilmembers have heard from during the pandemic. She agreed with looking at the social worker at the senior center and cities outside the comparators that have social workers. The Koenig report, although over a year old, contains information regarding cities with clinical social workers. The Council can decide what they want this person to do as part of the job spec and once the person is hired, consideration can be given to how that person serves the citizens of Edmonds. She suggested looking at the pay and job responsibilities for state and county social workers as well as non -profits such as the senior center as comparators, noting she worked for the Department of Social and Health Services for 33 years. Councilmember Fraley-Monillas said when she proposed a City social worker, the intent was in-house not contracted out. She was pleased the job spec shows the position is in-house. She questioned establishing a job description for a contracted position, anticipating that would not work well. She expressed appreciation for Councilmembers' questions and said this is something the City should be doing this for the citizens of Edmonds. She suspected the job description needed further finetuning before being brought back to Council. She envisioned this position addressing issues such as the person sleeping under the library cover or the senior with no electricity or disabled persons living on their own who do not know how to take care of things. Having a social worker shows how much the City cares for its residents and not just one group of people. She noted there are veterans experiencing difficulty connecting with services or getting a COVID vaccination. All of that could be easily handled between the clinical social worker and the human services program manager. Mr. Doherty observed the amendments to the job description offered by Council include: • Potential for supervisory duties • Being more expansive in the description of people served such as the homeless, veterans, domestic violence, at risk youth, etc. Mr. Doherty recommended the Council approve the job description with those amendments as well as the pay range. The other two items could be approved at a follow-up meeting. Councilmember Olson raised another issue with the job description; if the position is in-house, it needs to be a clinical social worker so they do not need approval for referrals, etc. A social worker within a non- profit does not need to be a clinical social worker because they could seek approvals from others within the organization. A licensed social worker would be a lower cost and would not require an audit. Council President Paine raised a point of order, requesting Councilmembers speak to the review of the job description. Councilmember Olson said including the clinical social worker in the job description will depend on whether it is contracted or in-house. She suggested the Council tackle that issue first, commenting she had a list of reasons why a contracted position would be a smarter way to go. For Council President Paine, Mayor Nelson clarified Mr. Doherty opened his presentation by mentioning there were other options that could be discussed and other Councilmembers have also referenced other options. Councilmember Olson questioned the insistence on an in-house staff member and whether there was someone in mind for this job that was waiting in the wings and the job description was being constructing for someone specific. Edmonds City Council Draft Minutes February 23, 2021 Page 27 Packet Pg. 32 7.1.a Councilmember Fraley-Monillas raised a point of order, opining that Councilmember Olson's comments were meant as a slight to staff or other Councilmembers. Mayor Nelson requested Councilmember Olson refrain from making such remarks. Mr. Doherty reiterated the job description which includes a desire for the stated licenses, is the foundation for either an in-house hire or the scope of service for a contract position. The Administration cannot proceed without approving the job description. If the Council proposed it be a contract position, it would be based on the approved scope of work that the job description turned into. Councilmember Olson asked if he would agree having a clinical social worker in the job description depends on whether it is an in-house or contract position. Mr. Doherty said as written, that is desirable, not required. Councilmember L. Johnson relayed she has clearly heard that moving forward with the job description was urgent and it was holding up other steps. She understood staff was willing to include the amendments Council requested and she understood by approving this job description, the position could be in-house or it sets the framework for an out -of -house position. COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO APPROVE 1 AND 2 WITH THE TWO AMENDMENTS MR. DOHERTY MENTIONED AND MOVE THE STAFF RECOMMENDATION OF APPROVING THE FULL TIME SOCIAL WORKER AS WELL AS THE SOCIAL WORKER JOB DESCRIPTION.. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO AMEND TO MAKE IT A CLINICAL SOCIAL WORKER WHO CAN WORK INDEPENDENTLY. Councilmember Fraley-Monillas explained the reason she was so interested in a clinical social worker was a licensed social worker would need approval to get someone into a program such as drug rehab. She worked in social services for 33 years and understands social worker positions and what they do. In her opinion, it made no sense to hire someone who cannot do the job they are hired to do. Having the ability to write a prescription to get someone in somewhere was the point and not waiting until the next day. Councilmember Olson said if the social worker was under the umbrella of a non-profit, that approval would be a text away. She questioned whether a signature was required or was only approval required. She did not want the Council to be locked into an in-house position which would be the only reason that level of license would be needed. Councilmember Buckshnis did not support the amendment, pointing out in the information from Mr. Doherty and Neill Hoyson, that license is desirable but not a requirement. She has heard Councilmember Fraley-Monillas say this many times before and she was on board with the need for a human services program. However, it is still in its infancy and she preferred to get something approved rather than bickering over it. Staff has stated that many agencies do not require social workers to be licensed; requiring a license would substantially reduce the applicant pool. She recommended following the Administration's recommendations as the program is in the early stages. She recalled discussing a contract position with Mr. Doherty last year and said the job description was a good start. Councilmember Fraley-Monillas said every social worker is licensed; there is a difference between a clinical social worker and a social worker. She appreciated the work done by Mr. Doherty and Ms. Neill Hoyson but neither are in the social worker field or in social services. They are simply saying what they have been told by Verdant and other sources. She has spoken to people the City should be speaking to such as Koenig, who did a report for the City and are social workers, to determine the best approach. She spoke with Koenig late this afternoon and they questioned why the City would not have a clinical social worker to cut through the red tape of dealing with social service issues. Social services are new to the City and Mr. Edmonds City Council Draft Minutes February 23, 2021 Page 28 Packet Pg. 33 7.1.a Doherty and Ms. Neill Hoyson are taking what is told to them by a place like Verdant which has minimal social workers compared to other agencies. With regard to contracting for a social worker and not needing signatures, Councilmember Fraley-Monillas said signatures are required to place someone in a rehab program. She questioned the Council's hesitancy other than perhaps it was because she was advocating for it. For a small amount more, the social worker would not need to find someone to authorize what a social worker was hired to do. She suggested the ship has sailed with regard to whether the position will be contracted out or hired in-house. She suggested the Council vote on whether the position would be in-house or out -of -house and then vote whether the position would be a clinical social worker or not. Mayor Nelson asked if she wished to withdraw her amendment. Councilmember Fraley-Monillas said she was not. Mayor Nelson said he was debating Councilmember Fraley-Monillas' criticism of staff and may address it later. Councilmember L. Johnson admitted through this process she was leaning toward in-house and toward having a social worker that can offer more rather than less. However, not having the same background as some others and feeling this is in the early states, the job description allows for a range of applicants. At this point she was still comfortable with it as it will come back to City Council again. She preferred to keep the job description open and see what is out there. She was not ready to limit applicants' qualifications and preferred to keep the City's options open. COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO EXTEND UNTIL 11. MOTION CARRIED (6-0-1) COUNCILMEMBER K. JOHNSON ABSTAINED. Councilmember K. Johnson said she believed a social worker would do many things during a day. If an opportunity arose to commit someone into a program, although it would take a lot of time, that would be a small part of their entire job. Requiring a specific license at this point is narrowing the field and does not truly reflect all the work the social worker would be asked to do. She did not support the amendment for that reason. Councilmember Distelhorst appreciated having this as desirable and not required; that way it can lend credence to people who have that license or certification or have completed that many hours of work. He was concerned about limiting scope of who can apply and whether the City would get enough applicants to move forward with hiring. He was comfortable keeping that license as bonus points for individuals who apply but not limiting the scope. COUNCILMEMBER FRALEY-MONILLAS WITHDREW THE AMENDMENT. Mayor Nelson restated the motion: TO APPROVE THE JOB DESCRIPTION WITH THE TWO AMENDMENTS MR. DOHERTY SUGGESTED. Mr. Doherty advised the amendments were adding reference to all the different populations throughout the description and adding the potential for supervisory duties. Mr. Taraday said he understood Councilmember L. Johnson's motion differently, that she was moving the first two items of the four in the agenda memo along with the amendments. He suggested getting clarification from Councilmember L. Johnson. Edmonds City Council Draft Minutes February 23, 2021 Page 29 Packet Pg. 34 7.1.a Councilmember L. Johnson agreed that was her motion. The job description includes the pay grade. She recalled Mr. Doherty saying staff recommendations 1 and 2 were the most important, but in reading the rest of staff s recommendation, maybe the other items should be approved as well. Mr. Doherty said recommendation 3 in the agenda memo was redundant as it was expressly stated in the job description. Mr. Taraday said he did not consider it redundant. If the Council adopts the first three of the four items in the agenda memo, it authorizes the Mayor to hire an in-house social worker. He observed several Councilmembers have commented that the issue of whether the position is in-house or contract will come back for discussion at a later date; however, if the Council adopts the first three items, the Mayor would be authorized to make a hire. Councilmember L. Johnson asked the impact of Council approving 1-3 but not authorizing the transfer; would that approve the job description and open the position for applicants but without the transfer of money, the Council has not actually approved it. Mr. Taraday disagreed, stating the Mayor would still be authorized to make a hire with approval of the first three. The transfer is related more to the longevity of the position, not whether the Mayor would be authorized to make a hire. If the Council votes yes on the first three items, if asked, he would advise the Mayor he was authorized to make a hire. Councilmember L. Johnson asked whether Council approved the hire in the end. Mr. Taraday answered no, there would be no basis to bring it back to Council. Councilmember L. Johnson asked how to word the motion so there was a basis to come back to Council. Mr. Doherty recommended the Council consider approving recommendation 2, the job description, 3 is implied but it could be expressly approved if the Council wished and if the Council wished to continue the discussion whether the position is a direct hire or contract, that could either be done tonight or brought back to a future meeting. Once that decision is made, the funding would need to be approved. He relayed Finance Director Turley was also interested in identifying the exact vehicle for the transfer. Councilmember L. Johnson restated the motion: TO APPROVE STAFF RECOMMENDATIONS 2, JOB DESCRIPTION, AND 3, SALARY RANGE. COUNCIL PRESIDENT PAINE AGREED WITH THE RESTATEMENT OF THE MOTION. COUNCILMEMBER FRALEY-MONILLAS MOVED TO ADD "IN-HOUSE SOCIAL WORKER." MOTION DIED FOR LACK OF A SECOND. MOTION CARRIED UNANIMOUSLY. 5. CARRYFORWARD BUDGET AMENDMENT Finance Director Dave Turley said neither this item nor the next were time sensitive. He offered to make a presentation next week. Councilmember Buckshnis agreed, commenting there were only two hours of agenda items on March 2na She preferred to have fresh minds for the amendments, noting there had been a couple additions. Council President Paine said there are a lot of items on the March 2na agenda. She agreed fresher minds were a good idea and these items will be scheduled as quickly as possible. It was the consensus of Council to postpone Items 5 and 6 to a future agenda. 6. 2020 YEAR END FINANCE PRESENTATION 10. REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS Edmonds City Council Draft Minutes February 23, 2021 Page 30 Packet Pg. 35 7.1.a OUTSIDE BOARDS AND COMMITTEE REPORTS 11. MAYOR'S COMMENTS Mayor Nelson relayed the Health District reported encouraging COVID news, the case count is down to 119/100,000, a 75% reduction from the height of December so people are doing outstanding work. To echo Fire Chief Hovis, he recommended continuing to practice the three Ws - wear a mask, wash your hands and watch your physical distance. 12. COUNCIL COMMENTS Councilmember Distelhorst said it was very encouraging to see infection rates dropping precipitously and he urged residents to continue what they have been doing. The United States has lost 500,000 fellow Americans in the last year, an absolutely staggering number that includes 54 Edmonds neighbors. He urged residents to keep their friends, families and neighbors in mind moving forward. Councilmember Distelhorst announced opportunities for public input on exciting transportation and infrastructure projects including a bike lane open house tomorrow night and a Highway 99 neighborhood open house on Thursday. He encouraged residents to participate in those virtual events and have their voices heard. With regard to a social worker and the needs of the community, Councilmember Distelhorst reported the Snohomish County unemployment rate is 7.8% which is 3 times higher than it should be and the highest in the three county (Pierce King and Snohomish) area. The City may not always have the most up-to-date reports from consultants, but having seen the $580,000 in CARES funds quickly distributed to residents in need and seeing the unemployment rate, it is evident that there is great need in the community. He was excited about moving forward with the social worker position and appreciated the work done by the Administration and approval by Council to begin implementing the top priority set by the Council last year. Councilmember Olson thanked the staff who waited around for the agenda items that ended up being postponed and for their graciousness in postponing those items. She did not intend to disparage staff with her earlier comments, noting they have been very open with regard to the social worker position. Her request was for pros and cons for an in-house versus contracted social worker so the Council can make a good decision for the City. With regard to bike lanes, Councilmember Olson said the Council's vote on that issue was based on retaining 50% of the parking and she felt offering no parking as an option should not have been posed to the public. There is a lot of concern about the bike lanes because of that. She encouraged residents to participate in the process; she at least did not think that option would move forward. Council President Paine was thankful for all tonight's presentations. She was very excited about the work being done by the Mayor's Climate Protection Committee, particularly their outreach and embracing the virtual model and being proactive and thoughtful. She was pleased the COVID were numbers coming down; eventually the Council will need to look at how to navigate the governor's and the OPMA requirements. She recommended a hybrid model that would allow people to speak to the Council electronically once it was safe to meet in person again. She looked forward to the Climate Action Plan update and to seeing people in public again, but anticipated that day was still a long way off. Councilmember K. Johnson commented the Council had had a long discussion tonight about what they hoped the social worker would bring to the City. For anyone that has needs now, she encouraged them to speak to the Human Services Program Coordinator Mindy Woods who has compiled a list of resources and is now managing the senior resource page. She thanked everyone who wears a mask because they are Edmonds City Council Draft Minutes February 23, 2021 Page 31 Packet Pg. 36 7.1.a responsible for lowering the case count in Edmonds. She also thanked the essential workers who have been working during the pandemic and keeping themselves safe as they helping others. Councilmember Buckshnis agreed the 500,000 deaths from COVID was a tough milestone; President Bident had a nice memorial. She appreciated citizens continuing to reach out to her and encouraged residents to make their voices heard; she will listen, help them understand or get further information. She appreciated the complete packet compiled by Mr. Doherty and Ms. Neill Hoyson regarding the social worker, an issue that has been near and dear to Councilmember Fraley-Monillas' for many years. She was hopeful there could be more structure and planning so everyone understands. For those who are too young for a COVID shot, Councilmember Buckshnis reported Bloodworks is again checking for COVID antibodies. Negative donors receive a letter from Bloodworks, she used that letter to go to Virginia and visit her nephew on a military base. It is always good to donate blood and the antibody test is an added benefit. Councilmember Fraley-Monillas thanked Council for the decision to move forward with the social worker. Living on the Highway 99 corridor where most household have two working family members, where communities of color predominantly live as well as the disabled, veterans and seniors, she was disappointed with the delay. Police calls in that area are ten times higher than other parts of the City. She suggested Councilmember keep that in mind, that not all Edmonds residents are equal and living in certain environments creates differences in the way someone looks at things and the type of services they need. Student Rep Roberts urged everyone to please wear a mask and get vaccinated as those are the only ways to prevent more deaths. Although recovery from COVID will be a long road, looked forward to the recovery and hoped to reach it once everyone wears masks and the case counts continue to decrease. Councilmember L. Johnson recognized the lifesaving efforts made during the previous weekend's snowstorm. While many were inside staying warm, others were out in the freezing elements unsheltered. Due to the persistence and a lot of last minute work by a number of residents, volunteers and people in certain positions who recognized the urgency of the situation, they were able to open a day warming center at College Place Middle School which literally prevented people from freezing to death. Many, many volunteers dedicated their time, made phone calls, etc. Edmonds School District and Verdant played a big part as did We All Belong which operates the emergency overnight cold weather shelter. The need is still great for donations and volunteers especially for those who have been vaccinated. Further information is available at WeAllBelong.org. The senior center has been used as an overnight shelter in the past; she looked forward to the Waterfront Center opening and determining if it could again be offered to the unhoused members of the community. She thanked everyone who came together to do that; she greatly appreciated them looking out for the most vulnerable in the community. 13. ADJOURN With no further business, the Council meeting was adjourned at 10:54 p.m. Edmonds City Council Draft Minutes February 23, 2021 Page 32 Packet Pg. 37 7.1.a Public Comment for 2/23/21 Council Meeting: From: joe scordino Sent: Wednesday, February 17, 2021 1:35 PM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov>; Nelson, Michael <Michael.Nelson @edmondswa.gov>; Lien, Kernen <Kernen.Lien @edmondswa.gov>; Hope, Shane <Shane.Hope@edmondswa.gov> Cc: Wippel, Teresa (My Edmonds News) <myedmondsnews@gmail.com> Subject: Draft tree code needs major rewrite I would like to recommend that the City Council consider the following in giving advice to City staff for amending/rewriting the draft tree code. The draft is in serious need of rewrite because of its lack of focus on BIG trees (i.e., 8" diameter or more) and unnecessary complexity and exceptions that create HUGE loopholes in the City's effort to preserve its tree canopy. [NOTE: I didn't provide the below as a public comment at last night's Council meeting because many in the public are feeling more and more that the Mayor, the Council, and City staff are not acknowledging "informed" public comments). PROTECTION: Focus the tree code regulation on protecting BIG trees and preventing them from being cut down to the maximum extent possible with due consideration for public safety and residential development where/when it is possible without reducing existing tree canopy and wildlife corridors in Edmonds. City should not be involved if someone wants to cut down an apple tree or prune small trees and shrubs on private property (unless they are in critical areas). Focus should be on reducing/stopping the cutting of BIG trees throughout the City regardless of type of parcel. BIG trees should be clearly defined in the tree code (e.g., those with 8" diameter or greater) and the tree code should pertain only to BIG trees. REPLACEMENT: Require replacement of every BIG tree removed with "ecologically equivalent" number of same or similar species of BIG trees. Evergreen trees must be replaced with same or similar species of evergreen trees. One approach for REPLACEMENT is to have the sum of the diameters of the replacement trees equal the diameter of the BIG tree removed. Edmonds City Council Draft Minutes February 23, 2021 Page 33 Packet Pg. 38 7.1.a The replacement trees should be planted on same parcel or in same watershed and contribute to the existing tree canopy in that watershed except for watersheds where "views" are an established priority for that watershed (e.g. the Edmonds Bowl in the Shellabarger watershed). TRACKING and ENFORCEMENT: To enforce prevention of BIG tree removal and allow for tracking of the existing tree canopy in Edmonds, a permit system must be implemented for all BIG tree removals. Removal of BIG trees should be prohibited without a permit issued by the City of Edmonds Permit application fees should NOT apply to developed parcels requesting a permit for removal of trees for public safety purposes or instances where trees are impacting utilities The tree code should establish conditions for permit issuance based on purpose and locations of proposed tree cutting. The tree code should allow discretion by the City Development Director on permit conditions but only for discouraging BIG tree removal. Permits should not be issued for removal of BIG trees on developed parcels except in instances of public safety or where trees are impacting utilities. Undeveloped or subdivided lots proposed for development should be limited on the percentage (e.g., 50%) of BIG trees that can removed from that lot. INCENTIVES: The tree code should include economic incentives to discourage the removal of BIG trees. A BIG tree removal fee (e.g., $3,000 to $5,000 per tree) should be established for undeveloped or subdivided lots as an incentive to developers to retain as many BIG trees on the lot as possible. Tree removal fees should be placed in a Tree Fund that is used by the City to improve the existing tree canopy. Edmonds City Council Draft Minutes February 23, 2021 Page 34 Packet Pg. 39 7.2 City Council Agenda Item Meeting Date: 03/2/2021 Approval of claim checks, wire payments and payroll checks. Staff Lead: Dave Turley Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #246272 through #246354 dated February 25, 2021 for $857,051.16. Approval of wire payments of $24,395.36, $10,925.31 & $417.67. Approval of clothing allowance checks #64618 through #64621 dated February 22, 2021 for Law Enforcement Commissioned Employees in the amount of $1,105.78 per union contract. Staff Recommendation Approval of claim checks, wire payments and payroll checks. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 02-25-21 FrequentlyUsedProjNumbers 02-25-21 wire 02-18-21 wire 02-25-21 wire 02-26-21 clothing allowance 02.22.21 Packet Pg. 40 7.2.a vchlist 02/25/2021 10 :56 :37AM Bank code : usbank Voucher Date Vendor 246272 2/25/2021 076040 911 SUPPLY INC 246273 2/25/2021 064088 ADT COMMERCIAL Voucher List City of Edmonds Invoice PO # Description/Account INV-2-8233 INV-2-8233 - EDMONDS PD - SPEEF PATCH INSTALL/REMOVAL - 12 001.000.41.521.22.24.00 3 - SGT CHEVRON PATCHES 001.000.41.521.22.24.00 10.1 % Sales Tax 001.000.41.521.22.24.00 INV-2-8234 INV-2-8234 - EDMONDS PD - STANL PATCH INSTALUREMOVAL - 16 001.000.41.521.22.24.00 SGT CHEVRON PATCHES - 4 001.000.41.521.22.24.00 10.1 % Sales Tax 001.000.41.521.22.24.00 Total 138542897 ALARM MONITORING - PARKS MAIL ALARM MONITORING FOR PARKS I 001.000.66.518.30.42.00 ALARM MONITORING FOR PARKS I 001.000.64.576.80.42.00 138542898 ALARM MONITORING - PARKS MAIL ALARM MONITORING FOR FIRE ST 001.000.66.518.30.42.00 138542899 ALARM MONITORING - F.S. #17 ALARM MONITORING FOR FIRE ST, 001.000.66.518.30.42.00 138542900 ALARM MONITORING MUSEUM ALARM MONITORING Museum, 120 001.000.66.518.30.42.00 138542901 ALARM MONITORING - WASTEWAT ALARM MONITORING Wastewater T 001.000.66.518.30.42.00 138542902 ALARM MONITORING PUBLIC SAFE ALARM MONITORING Public Safety Page 0 vi Y U t Amoun 0 L M Q. 36.0( c R 8.9 1 4.5z >, �a a 48.0( 3 vi 11.9E U m t 6.0E U 115.5: M 0 1i 27.5E o L a 27.5E Q N 34.1, N N O 78.3< E M 129.0E c aD E t U 50.7< Q Page: 1 Packet Pg. 41 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 2 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account ui Y V Amoun t 246273 2/25/2021 064088 ADT COMMERCIAL (Continued) c 001.000.66.518.30.42.00 112.5( ">% 138542903 FIRE INSPECTION - FS #17, MUSEI fd Q. fire inspection Fire Station #17, 275 001.000.66.518.30.41.00 55.4, R Fire Inspection - Museum r 001.000.66.518.30.41.00 35.0, Fire Inspection - Public Safety E 001.000.66.518.30.41.00 153.3z a Total: 703.7f a) L_ 246274 2/25/2021 071634 ALLSTREAM 17344365 C/A 768328 3 PR1-1 & 2 City Phone Service 512.000.31.518.88.42.00 1,348.& m Tourism Toll free lines 877.775.6929; U 001.000.61.558.70.42.00 11.0. E Econ Devlpmnt Toll free lines ii 001.000.61.558.70.42.00 U 11.01 Total : 1,370.81 246275 2/25/2021 065568 ALLWATER INC 021021013 PARKS & RECREATION DEPT WATE c L PARKS & RECREATION DEPT WATE a 001.000.64.571.21.31.00 21.9( Q 10.4% Sales Tax 001.000.64.571.21.31.00 2.2E LO 021921028 FINANCE DEPT WATER N Finance dept water o 001.000.31.514.23.31.00 28.8E E 10.4% Sales Tax M 001.000.31.514.23.31.00 3.0( Z Total: 56.0: aD 246276 2/25/2021 073573 ANIXTER 23K262280 FAC MAINT - SUPPLIES RETURNEE E FAC MAINT - SUPPLIES RETURNEE t U 001.000.66.518.30.31.00 1,243.1 , Q 10.4% Sales Tax Page: 2 Packet Pg. 42 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 3 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account ui Y V Amoun t 246276 2/25/2021 073573 ANIXTER (Continued) c 001.000.66.518.30.31.00 -129.2E ">% 23K263099 FAC MAINT - SUPPLIES fd Q. FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 19.7, 10.4% Sales Tax r 001.000.66.518.30.31.00 2.0E 23K263496 FAC MAINT - SUPPLIES E FAC MAINT - SUPPLIES a 001.000.66.518.30.31.00 779.6z m 10.4% Sales Tax L 3 001.000.66.518.30.31.00 81.Of vi 23K263944 FAC MAINT - SUPPLIES Y U FAC MAINT - SUPPLIES m t 001.000.66.518.30.31.00 10.2, u 10.4% Sales Tax E 001.000.66.518.30.31.00 1.0E 2u 23K266091 FAC MAINT - SUPPLIES c FAC MAINT - SUPPLIES 'ii 001.000.66.518.30.31.00 419.9, c 10.4% Sales Tax a 001.000.66.518.30.31.00 43.6 1 Q 23K269071 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES N 001.000.66.518.30.31.00 1,037.3 � N 10.4% Sales Tax N 001.000.66.518.30.31.00 107.84 N Total: 1,130.2,' E .R 246277 2/25/2021 069751 ARAMARK UNIFORM SERVICES 1992111195 FACILITIES DIVISION UNIFORMS U FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 29.5E E 10.4% Sales Tax t 001.000.66.518.30.24.00 3.0, 1992116378 PUBLIC WORKS OMC LOBBY MATE Q PUBLIC WORKS OMC LOBBY MATE: Page: 3 Packet Pg. 43 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 4 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account vi Y V Amoun t 246277 2/25/2021 069751 ARAMARK UNIFORM SERVICES (Continued) c 001.000.65.518.20.41.00 1.6' ">% PUBLIC WORKS OMC LOBBY MATE Q. 111.000.68.542.90.41.00 6.1 PUBLIC WORKS OMC LOBBY MATE R 422.000.72.531.90.41.00 6.1 - r PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 6.1- E PUBLIC WORKS OMC LOBBY MATE a 511.000.77.548.68.41.00 6.0£ L 10.4% Sales Tax 3 001.000.65.518.20.41.00 0.1 , vi 10.4% Sales Tax U 111.000.68.542.90.41.00 0.6z t 10.4% Sales Tax U 421.000.74.534.80.41.00 0.6z •� 10.4% Sales Tax U 422.000.72.531.90.41.00 0.6z c 10.4% Sales Tax 423.000.75.535.80.41.00 0.6z p 10.4% Sales Tax 511.000.77.548.68.41.00 0.6' Q PUBLIC WORKS OMC LOBBY MATE v 421.000.74.534.80.41.00 6.1' N 1992116379 FLEET DIVISION UNIFORMS & MAT L' N FLEET DIVISION UNIFORMS c� 511.000.77.548.68.24.00 9.2� N FLEET DIVISION MATS E 511.000.77.548.68.41.00 19.1( 2 10.4% Sales Tax 511.000.77.548.68.24.00 0.9 � y 10.4% Sales Tax E 511.000.77.548.68.41.00 1.9f U 1992120423 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE Q Page: 4 Packet Pg. 44 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 5 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account ui Y V Amoun t 246277 2/25/2021 069751 ARAMARK UNIFORM SERVICES (Continued) c 001.000.64.576.80.24.00 61.1( ">% 10.4% Sales Tax Q. 001.000.64.576.80.24.00 6.3( 'D Total: c 166.9E R N r 246278 2/25/2021 071124 ASSOCIATED PETROLEUM 0298259-IN WWTP: 2/10/21 DIESEL FUEL m ULSD #2 DYED - BULK fuel (include E 423.000.76.535.80.32.00 2,868.5- a 10.4% Sales Tax m 423.000.76.535.80.32.00 298.3, 3 0299571-IN WWTP: 2/12/21 DIESEL FUEL ULSD #2 DYED - BULK fuel (include 423.000.76.535.80.32.00 3,798.2, t 10.4% Sales Tax U 423.000.76.535.80.32.00 395.0, E Total : 7,360.1( 2 246279 2/25/2021 074307 BLUE STAR GAS 1228210 FLEET - AUTO PROPANE 652.40 GF FLEET - AUTO PROPANE 652.40 GF _0 fd 511.000.77.548.68.34.12 782 9, 1229549 FLEET - AUTO PROPANE 614.00 GF a FLEET - AUTO PROPANE 614.00 GF Q 511.000.77.548.68.34.12 737.4E 1231219 FLEET - AUTO PROPANE 672.60 GF FLEET - AUTO PROPANE 672.60 GF LO N 511.000.77.548.68.34.12 808.8E o Total: 2,329.3( 246280 2/25/2021 002800 BRAKE & CLUTCH SUPPLY 651979 UNIT 14 - PARTS/ HEAVY DUTY DR) R U UNIT 14 - PARTS/ HEAVY DUTY DR) }; 511.000.77.548.68.31.10 37.0- (D 10.4% Sales Tax E 511.000.77.548.68.31.10 t 3.8E u Total : 40.8E Q Page: 5 Packet Pg. 45 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 6 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account vi Y V Amoun t 246281 2/25/2021 078083 BUYCE JR, RICHARD J 9634 9642 TRAINING 9634 9642 PERSONAL TRAINING 0 o 9634 CIRCUIT TRAINING ONLINE ll\ ;, 001.000.64.571.27.41.00 33.0( Q. 9642 STRENGTH TRAINING ONLINE 001.000.64.571.27.41.00 c 16.5( R Total: 49.5( m 246282 2/25/2021 076240 CADMAN MATERIALS INC 5739964 ROADWAY - SHEET MIX & ASPHAL- E ROADWAY - SHEET MIX & ASPHAL- sa 111.000.68.542.31.31.00 a 592.9, 10.0% Sales Tax 3 111.000.68.542.31.31.00 59.2E Total: vi 652.21 m 246283 2/25/2021 018495 CALPORTLAND COMPANY 94921572 STREET - 5.5 SK 3/8 AEA, DARASE- U STREET - 5.5 SK 3/8 AEA, DARASE- E 125.000.68.542.61.31.00 364.4' 2 10.4% Sales Tax ,- 125.000.68.542.61.31.00 37.9( c 94923332 STREET - 5.5 SK 3/8 AEA, DARASE- > STREET - 5.5 SK 3/8 AEA, DARASE- o 125.000.68.542.61.31.00 484.6, a 10.1 % Sales Tax Q 125.000.68.542.61.31.00 48.9( Total: 935.9E �N', N 246284 2/25/2021 073029 CANON FINANCIAL SERVICES 26214966 CANON 5250 c contract charge February 2021 001.000.22.518.10.45.00 167.6� •� contract charge February 2021 U 001.000.61.557.20.45.00 20.9E contract charge February 2021 (D 001.000.21.513.10.45.00 20.9E E bw meter usage 1/2021 U 001.000.22.518.10.45.00 1.6- Q bw meter usage 1/2021 Page: 6 Packet Pg. 46 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 7 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account vi Y V Amoun t 246284 2/25/2021 073029 CANON FINANCIAL SERVICES (Continued) c 001.000.61.557.20.45.00 1.6' ">% bw meter usage 1/2021 Q. 001.000.21.513.10.45.00 1.6E '0 clr meter usage 1/2021 R 001.000.22.518.10.45.00 23.4E r clr meter usage 1/2021 001.000.21.513.10.45.00 23.4E E 10.4% Sales Tax a 001.000.22.518.10.45.00 20.0E L 10.4% Sales Tax 3 001.000.61.557.20.45.00 4.7E vi 10.4% Sales Tax U 001.000.21.513.10.45.00 4.7� t clr meter usage 1/2021 U 001.000.61.557.20.45.00 23.4E •� 26214967 C2501F U contract charge 2/2021 c 001.000.21.513.10.45.00 26.4z Ta clr meter usage 1/2021 c 001.000.21.513.10.45.00 24.3( a bw meter usage 1/2021 Q 001.000.21.513.10.45.00 4.7' v 10.4% Sales Tax N 001.000.21.513.10.45.00 5.71 N 26214968 PARKS & REC C5250 COPIER CON' c:i PARKS & REC C5250 COPIER CON' CD 001.000.64.571.21.45.00 286.8( E 26214969 WWTP: 2/2020 MO. CHG+ 1/2020 M R 2/2020 MO. CHG+ 1/2020 METER U; U 423.000.76.535.80.45.00 97.7, 26214970 DEV SVCS COPIER -MONTHLY CON E Building copier (SN QNR12044)- 001.000.62.524.10.45.00 34.6£ 10.4% Sales Tax Q Page: 7 Packet Pg. 47 vchlist 02/25/2021 10 :56:37AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 246284 2/25/2021 073029 CANON FINANCIAL SERVICES (Continued) 26214971 26214972 26214973 26214976 26214977 26214978 26214979 26214980 7.2.a Page: 8 N Y V PO # Description/Account Amoun t 0 001.000.62.524.10.45.00 3.6' ">% DEV SVCS COPIER MONTHLY CON fd Q. Planning Copier (SN QNR11863)- 001.000.62.524.10.45.00 42.2z m 10.4% Sales Tax r 001.000.62.524.10.45.00 4.3� a0i P&R PRINTER IRC2501F CONTRAC' E P&R PRINTER IRC2501F CONTRAC' a 001.000.64.571.21.45.00 84.7' m PARK MAINT IRC2501F COPIER COI L 3 PARKS IRC2501F COPIER CONTRAi 001.000.64.576.80.45.00 vi 82.3E CONTRACT CHARGE AND METER I m t contract charges and meter usage U 001.000.31.514.23.45.00 512.4' . 10.4% Sales Tax 001.000.31.514.23.45.00 53.2� o FLEET COPIER 'ii Fleet Copier c 511.000.77.548.68.45.00 51.9( a 10.4% Sales Tax Q 511.000.77.548.68.45.00 5.4( " CONTRACT CHARGE AND METER I N contract charges and meter usage N 001.000.31.514.23.45.00 21.2, N 10.4% Sales Tax 001.000.31.514.23.45.00 2.2' E COUNCIL CANON MONTHLY LEASE Monthly Contract 001.000.11.511.60.45.00 26.4z c 10.4% Sales Tax E E 001.000.11.511.60.45.00 2.7E u INV 26214980 - EDMONDS PD 1/21 - BW METER USAGE- C55501 Q 001.000.41.521.10.45.00 14.5, Page: 8 Packet Pg. 48 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 9 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account vi Y V Amoun t 246284 2/25/2021 073029 CANON FINANCIAL SERVICES (Continued) c 1/21 - CLR METER USAGE- C55501 ;, 001.000.41.521.10.45.00 55.6` c. 2/21 -CONTRACT CHARGE- C55501 001.000.41.521.10.45.00 c 185.7z 10.4% Sales Tax r 001.000.41.521.10.45.00 c 26.6, 26214981 WATER SEWER COPIER Water Sewer Copier a 421.000.74.534.80.45.00 72.0E L Water Sewer Copier 3 423.000.75.535.80.45.00 72.0E vi 10.4% Sales Tax U 421.000.74.534.80.45.00 7.5( t 10.4% Sales Tax U 423.000.75.535.80.45.00 7.4£ •� 26214982 PW ADMIN COPIER U PW Office Copier c 001.000.65.518.20.45.00 79.3£ Ta PW Office Copier c 111.000.68.542.90.45.00 44.9£ a PW Office Copier Q 422.000.72.531.90.45.00 44.9L PW Office Copier N 421.000.74.534.80.45.00 31.7E N PW Office Copier cli 423.000.75.535.80.45.00 31.7E N PW Office Copier E 511.000.77.548.68.45.00 31.7E 5 10.4% Sales Tax 001.000.65.518.20.45.00 8.2( y 10.4% Sales Tax E 111.000.68.542.90.45.00 4.6f U 10.4% Sales Tax 422.000.72.531.90.45.00 4.6£ Q Page: 9 Packet Pg. 49 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 10 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account vi Y V Amoun t 246284 2/25/2021 073029 CANON FINANCIAL SERVICES (Continued) c 10.4% Sales Tax �% 421.000.74.534.80.45.00 3.3( c. 10.4% Sales Tax 423.000.75.535.80.45.00 c 3.3( m 10.4% Sales Tax r 511.000.77.548.68.45.00 c 3.3( 26214983 INV 26214983 - EDMONDS PD 2/21 - CONTRACT- FAXBOARD a 001.000.41.521.10.45.00 36.0, L 10.4% Sales Tax 3 001.000.41.521.10.45.00 3.7,' vi 26214988 INV 26214988 - EDMONDS PD 2/21 CONTRACT - 3AP01257 m t 001.000.41.521.10.45.00 175.9E u 2/21 CONTRACT - 3AP01253 E 001.000.41.521.10.45.00 175.9E U 10.4% Sales Tax c 001.000.41.521.10.45.00 36.6( Ta Total: 2,849.9: c L 246285 2/25/2021 077353 CAPITOL CONSULTING LLC 002 STATE LOBBYIST FEBRUARY 2021 Q STATE LOBBYIST FEBRUARY 2021 Q -- 001.000.61.511.70.41.00 3,750.0( N Total : 3,750.0( N 246286 2/25/2021 078035 CB PACIFIC INC IP221123658 WWTP: PO 507 5" & 6" PLUG CR o PO 507 5" & 6" PLUG CR 423.000.76.535.80.31.00 372.0( 10.4% Sales Tax z 423.000.76.535.80.31.00 38.6� Total: 410.65 E 246287 2/25/2021 077306 CHECK RIDE DRIVER TRAINING YARBROUGH YARBROUGH - CLASS A CDL TRAIN t U YARBROUGH - CLASS A CDL TRAIN Q 111.000.68.542.90.49.00 4,450.0( Page: 10 Packet Pg. 50 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 246287 2/25/2021 077306 077306 CHECK RIDE DRIVER TRAINING (Continued) 246288 2/25/2021 064369 CODE PUBLISHING CO 68947 246289 2/25/2021 006200 DAILY JOURNAL OF COMMERCE 246290 2/25/2021 064531 DINES, JEANNIE 246291 2/25/2021 076172 DK SYSTEMS 3365167 21-4070 Description/Account Total CITY & COMM DEV CODE UPDATE city and comm dev code updates feb 001.000.25.514.30.41.00 web hourly update (not taxable) 001.000.25.514.30.41.00 10.4% Sales Tax 001.000.25.514.30.41.00 Total E21 DA.RFQ ADVERTISEMENT E21 DA.RFQ Advertisement 126.000.68.595.61.41.00 E21 DA.RFQ Advertisement 422.000.72.594.31.41.00 Total CITY COUNCIL MEETING MINUTES city council meeting minutes 2/16 001.000.25.514.30.41.00 Total 27540 PUBLIC WORKS - LABOR PUBLIC WORKS - LABOR 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 27698 PUBLIC WORKS- PARTS/ LABOR PUBLIC WORKS- PARTS/ LABOR 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 27701 PUBLIC SAFETY - LABOR PUBLIC SAFETY - LABOR 001.000.66.518.30.48.00 7.2.a Page: 11 N Y V Amoun t 4,450.0( o L M a 405.0( N r 56.2E m E 42.1 , sa 503.3 i m L 3 vi 322.3, y t 189.3E E 511.7( 0 M 442.8( o 442.8( a Q N 187.5( N N 19.5( N E 2 U 347.6( c Q 36.1.E E t U M 375.0( Q Page: 11 Packet Pg. 51 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 12 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account vi Y V Amoun t 246291 2/25/2021 076172 DK SYSTEMS (Continued) c 10.4% Sales Tax ;, 001.000.66.518.30.48.00 39.0' Q. 27726 PUBLIC SAFETY - LABOR PUBLIC SAFETY - LABOR R 001.000.66.518.30.48.00 337.5( r 10.4% Sales Tax 4) 001.000.66.518.30.48.00 35.1( E Total: 1,377.3E a m 246292 2/25/2021 068292 EDGE ANALYTICAL 21-04724 WATER QUALITY - WATER SAMPLE 3 WATER QUALITY - WATER SAMPLE 421.000.74.534.80.41.00 vi 1,170.0( Total: 1,170.0( t U 246293 2/25/2021 007675 EDMONDS AUTO PARTS 00010112723 PM SUPPLIES: SCREW, LUG NUT E PM SUPPLIES: SCREW, LUG NUT M 001.000.64.576.80.31.00 5.7E ,- 10.4% Sales Tax 001.000.64.576.80.31.00 0.6( > 11372 PM SUPPLIES: TIE ROD PULLER o L PM SUPPLIES: TIE ROD PULLER a 001.000.64.576.80.31.00 75.4� Q 10.4% Sales Tax 001.000.64.576.80.31.00 7.8E LO Total : 89.65 N N O 246294 2/25/2021 076610 EDMONDS HERO HARDWARE 2034 FLEET - SUPPLIES/ HOSE REEL RE W FLEET - SUPPLIES/ HOSE REEL RE E 511.000.77.548.68.31.10 15.91 2 10.4% Sales Tax }; 511.000.77.548.68.31.10 1.6E (D 2073 FAC MAINT - SUPPLIES E FAC MAINT - SUPPLIES t U 001.000.66.518.30.31.00 27.5 Q 10.4% Sales Tax Page: 12 Packet Pg. 52 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 13 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account ui Y V Amoun t 246294 2/25/2021 076610 EDMONDS HERO HARDWARE (Continued) c 001.000.66.518.30.31.00 2.81 ">% 2074 WATER - SUPPLIES fd Q. WATER - SUPPLIES 421.000.74.534.80.31.00 29.8� m 10.4% Sales Tax r 421.000.74.534.80.31.00 3.1' 0) 2089 PUBLIC SAFETY - SUPPLIES E PUBLIC SAFETY - SUPPLIES a 001.000.66.518.30.31.00 139.9 � m 10.4% Sales Tax L 3 001.000.66.518.30.31.00 14.5E vi 2093 PM SUPPLIES: CABLE, ADAPTER, \ Y U PM SUPPLIES: CABLE, ADAPTER, \ m t 001.000.64.576.80.31.00 36.3, u 10.4% Sales Tax E 001.000.64.576.80.31.00 3.7£ u 2096 SEWER - SUPPLIES c SEWER - SUPPLIES 423.000.75.535.80.31.00 1i 17.1 1 c 10.4% Sales Tax a 423.000.75.535.80.31.00 1.7� Q 2097 SEWER - SUPPLIES SEWER - SUPPLIES N 423.000.75.535.80.31.00 17.1, N 10.4% Sales Tax N 423.000.75.535.80.31.00 1.7� N 2107 PUBLIC SAFETY - SUPPLIES E PUBLIC SAFETY - SUPPLIES M 001.000.66.518.30.31.00 7.9� U 10.4% Sales Tax c 001.000.66.518.30.31.00 0.81 E 2108 PM SUPPLIES: TANK SPRAYER PM SUPPLIES: TANK SPRAYER U 001.000.64.576.80.31.00 25.9� Q Page: 13 Packet Pg. 53 vchlist 02/25/2021 10 :56:37AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 246294 2/25/2021 076610 EDMONDS HERO HARDWARE (Continued) 246295 2/25/2021 008705 EDMONDS WATER DIVISION 10.4% Sales Tax 001.000.64.576.80.31.00 2120 UNIT 95 - SUPPLIES UNIT 95 - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 Total ; 1-00025 WILLOW CREEK HATCHERY / METI WILLOW CREEK HATCHERY WATE 001.000.64.576.80.47.00 1-00575 OLYMPIC BEACH SPRINKLER / ME- OLYMPIC BEACH SPRINKLER / ME- 001.000.64.576.80.47.00 1-00655 LIFT STATION #7 71 W DAYTON ST LIFT STATION #7 71 W DAYTON ST 423.000.75.535.80.47.10 1-00825 BRACKETT'S LANDING RESTROON BRACKETT'S LANDING RESTROON 001.000.64.576.80.47.00 1-00875 SPRINKLER 21 MAIN ST/ METER 11 SPRINKLER 21 MAIN ST / METER 11 001.000.64.576.80.47.00 1-00925 LIFT STATION #8 107 RAILROAD AV LIFT STATION #8 107 RAILROAD AV 423.000.75.535.80.47.10 1-00935 WATERFRONT CENTER 220 RAILRi WATERFRONT CENTER 220 RAILRi 001.000.64.576.80.47.00 1-01950 LIFT STATION #1 450 SUNSET AVE, LIFT STATION #1 450 SUNSET AVE, 423.000.75.535.80.47.10 1-02125 SUNSET & CASPER SPRINKLER/ M SUNSET & CASPER SPRINKLER/ M 7.2.a Page: 14 vi Y V Amoun t 0 L 2.7( Q. c M 18.21 r c m 1.9( E 371.2<, a m L 3 433.0- U 132.4E E ca U 58.6( c M 0 a 1,052.5< Q N 53.9z N N 0 53.9z E 123.7E d E t 53.9z Q Page: 14 Packet Pg. 54 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 15 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account ui Y V Amoun t 246295 2/25/2021 008705 EDMONDS WATER DIVISION (Continued) c 001.000.64.576.80.47.00 53.9, ">% 1-03710 SPRINKLER 290 MAIN ST/ METER' fd Q. SPRINKLER 290 MAIN ST/ METER' 001.000.64.576.80.47.00 53.9z m 1-03900 SPRINKLER 290 DAYTON ST / MET[ N r SPRINKLER 290 DAYTON ST / MET[ 001.000.64.576.80.47.00 53.9z E 1-03950 OLD PUBLIC WORKS (NORTH) 200 a OLD PUBLIC WORKS 200 DAYTON aD 421.000.74.534.80.47.00 L 866.4f '3 1-05125 SPRINKLER 101 2ND AVE N / METE SPRINKLER 101 2ND AVE N / METE vi Y U 001.000.64.576.80.47.00 53.9z t 1-05285 SPRINKLER 102 W DAYTON ST / MI U SPRINKLER 102 W DAYTON ST / MI E 001.000.64.576.80.47.00 53.9z u 1-05340 SPRINKLER 190 DAYTON ST / MET[ SPRINKLER 190 DAYTON ST / METE c 001.000.64.576.80.47.00 �a 53.9z c 1-05350 OLD PUBLIC WORKS (SOUTH) 200 a OLD PUBLIC WORKS (SOUTH) 200 Q- Q 421.000.74.534.80.47.00 115.8z 1-05650 CITY PARK SPRINKLER/ METER 71. N CITY PARK SPRINKLER/ METER 71. LO 001.000.64.576.80.47.00 53.9z N 1-05675 CITY PARK MAINTENANCE SHOP / CITY PARK MAINTENANCE SHOP / 001.000.64.576.80.47.00 1,010.3E 1-05700 SPRINKLER @ 3RD/PINE / METER', SPRINKLER @ 3RD/PINE / METER' 001.000.64.576.80.47.00 53.9z 1-05705 LIFT STATION #6 100 PINE ST/ MEl t LIFT STATION #6 100 PINE ST / MEl M 423.000.75.535.80.47.10 114.4E Q 1-09650 SPRINKLER 350 MAIN ST/ METER i Page: 15 Packet Pg. 55 vchlist 02/25/2021 10 :56:37AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 246295 2/25/2021 008705 EDMONDS WATER DIVISION (Continued) SPRINKLER 350 MAIN ST / METER i 001.000.64.576.80.47.00 1-09800 SPRINKLER 390 DAYTON ST / METE SPRINKLER 390 DAYTON ST / METE 001.000.64.576.80.47.00 1-10778 FOUNTAIN 490 MAIN ST/METER 75' FOUNTAIN 490 MAIN ST/METER 75, 001.000.64.576.80.47.00 1-10780 SPRINKLER 500 MAIN ST / METER! SPRINKLER 500 MAIN ST / METER! 001.000.64.576.80.47.00 1-13975 CITY HALL 121 5TH AVE N / METER CITY HALL 121 5TH AVE N / METER 001.000.66.518.30.47.00 1-16130 SPRINKLER 439 5TH AVE S / METEI SPRINKLER 439 5TH AVE S / METEI 001.000.64.576.80.47.00 1-16300 SPRINKLER 500 DAYTON ST / METE SPRINKLER 500 DAYTON ST / MET[ 001.000.64.576.80.47.00 1-16420 LOG CABIN SPRINKLER / METER 6' LOG CABIN SPRINKLER / METER 6' 001.000.64.576.80.47.00 1-16450 CENTENNIAL PLAZA SPRINKLER 1 CENTENNIAL PLAZA SPRINKLER 1 001.000.64.576.80.47.00 1-16630 SPRINKLER 575 MAIN ST/ METER SPRINKLER 575 MAIN ST / METER 001.000.64.576.80.47.00 1-17475 SPRINKLER 590 DAYTON ST / MET[ SPRINKLER 590 DAYTON ST / MET[ 001.000.64.576.80.47.00 1-19950 PINE STREET PLAYFIELD / METER PINE STREET PLAYFIELD / METER 001.000.64.576.80.47.00 7.2.a Page: 16 vi Y V Amoun t 0 L 53.9z Q. c R 53.9z r c m E 53.9z a 0 L 3 53.9z vi U m t 663.1 � U E a U 53.9z c �a 0 53.9z a a Q 53.9z N LO N N 65.21 E M 53.9z c d E 53.9z �a Q 114.2( Page: 16 Packet Pg. 56 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 17 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account ui Y V Amoun t 246295 2/25/2021 008705 EDMONDS WATER DIVISION (Continued) c 1-36255 SPRINKLER 1141 9TH AVE S / METE �% SPRINKLER 1141 9TH AVE S / METE M a 001.000.64.576.80.47.00 53.9z 8-40000 HICKMAN PARK STORM DRAIN & U M HICKMAN PARK STORM DRAIN & U N r 001.000.64.576.80.47.00 1,579.4, Total: 7,462.4( E 246296 2/25/2021 075136 ENVIRONMENTAL SCIENCE ASSOC 161530 DEV SVCS - PROF SVCS �a a aD Climate Goals & Measures Project- 3 001.000.62.524.10.41.00 800.0( Total : 800.0( Y U m 246297 2/25/2021 009350 EVERETT DAILY HERALD EDH905314 PLANNING - LEGALAD U Everett Daily Herald Legal Notice- E 001.000.62.558.60.41.40 75.6( .m EDH905676 PLANNING LEGALAD Everett Herald Legal Notice- G 001.000.62.558.60.41.40 119.0� > EDH919535 PLANNING-LEGALAD o L Everett Herald Legal Notice- a 001.000.62.558.60.41.40 84.0( Q EDH919706 ORDINANCE 4213 ordinance 4123 N 001.000.25.514.30.41.40 22.4( N Total : 301.05 c 246298 2/25/2021 009410 EVERETT STEEL INC 320964 STORM - PARTS FOR TALBOT OVEI E STORM - PARTS FOR TALBOT OVEI 5 422.000.72.531.40.31.00 537.0( }; FUEL SURCHARGE 422.000.72.531.40.31.00 5.0( E 10.4% Sales Tax U 422.000.72.531.40.31.00 M 55.8E Q Page: 17 Packet Pg. 57 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 18 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account vi Y V Amoun t 246298 2/25/2021 009410 009410 EVERETT STEEL INC (Continued) Total : U 597.8E c 246299 2/25/2021 009815 FERGUSON ENTERPRISES INC 0957508 WATER INVENTORY L M WATER INVENTORY Q. 421.000.74.534.80.34.30 6,198.5, 10.4% Sales Tax r 421.000.74.534.80.34.30 644.6E y Total : 6,843.1, E 246300 2/25/2021 077292 FOSTER GARVEY PC 2777477 PFD CONTINGENT LOAN AGREEMI �a Draft memo regarding procedures L 001.000.36.515.32.41.00 632.5( 3 Total: 632.5( Y U 246301 2/25/2021 078293 FOUR DAY FIREPLACE BLD2021-0233 PERMIT FEE REFUND t Permit fee refund (80%)- U E 001.000.257.620 64.0( Total: 64.0( 0 246302 2/25/2021 078226 GEIGLE SAFETY GROUP INC 210218-003C WWTP: HRO CLASS #S160, 600, 60 1i HYUK RO CLASS #S160, 600, 602, E 0 423.000.76.535.80.49.71 111.0£ a Total : 111.01 Q 246303 2/25/2021 012199 GRAINGER 9770801745 WWTP: CREDIT MEMO #979237659 N CREDIT MEMO #979237659 ISSUE[ LO 423.000.76.535.80.48.00 54.0E N 9791624498 PM SUPPLIES: SCREWDRIVER, HA PM SUPPLIES: SCREWDRIVER, HA E 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 12.3z c 9792376569 WWTP: CREDIT FOR INV 9770801 d E CREDIT FOR INV 9770801745 AS N 423.000.76.535.80.31.00 -54.0( 9805630457 WWTP: PO 515 LINE STRAINER Q PO 515 LINE STRAINER Page: 18 Packet Pg. 58 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 19 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 246303 2/25/2021 012199 GRAINGER (Continued) 423.000.76.535.80.48.00 100.5: 10.4% Sales Tax 423.000.76.535.80.48.00 10.4E Tota I : 242.0 246304 2/25/2021 074722 GUARDIAN SECURITY SYSTEMS 1100411 OLD PW - SECURITY OLD PW - SECURITY 001.000.66.518.30.48.00 55.0( 001.000.66.518.30.48.00 5.7: Tota I : 60.7: 246305 2/25/2021 012560 HACH COMPANY 12320946 WWTP: PO 508 COD TNT PO 508 COD TNT 423.000.76.535.80.31.00 666.0( 10.4% Sales Tax 423.000.76.535.80.31.00 69.2( Total : 735.2E 246306 2/25/2021 074804 HARLES, JANINE 527296 PHOTOGRAPHY & INSTAGRAM SEI PHOTOGRAPHY & INSTAGRAM SEI 001.000.61.558.70.41.00 400.0( Total : 400.0( 246307 2/25/2021 012900 HARRIS FORD INC FOCS532770 UNIT 681 - PARTS UNIT 681 - PARTS 511.000.77.548.68.48.00 344.1( 10.5% Sales Tax 511.000.77.548.68.48.00 36.1 < Total : 380.21 246308 2/25/2021 074966 HIATT CONSULTING LLC 2019-241 TOURISM PROMOTION & MARKETI TOURISM PROMOTION & MARKETI 120.000.31.575.42.41.00 1,866.0( REIMBURSEMENT FOR CALENDAF Page: 19 Packet Pg. 59 vchlist 02/25/2021 10 :56:37AM Bank code : usbank Voucher Date Vendor 246308 2/25/2021 074966 HIATT CONSULTING LLC 246309 2/25/2021 067862 HOME DEPOT CREDIT SERVICES Voucher List City of Edmonds 7.2.a Page: 20 vi Y V Invoice PO # Description/Account Amoun t (Continued) 0 120.000.31.575.42.41.00 90.0( ">% Total: 1,956.0( Q. 3052546 PM SUPPLIES: WIRE CUTTERS, TC R PM SUPPLIES: WIRE CUTTERS, TC r 001.000.64.576.80.31.00 19.9E 10.3% Sales Tax E 001.000.64.576.80.31.00 2.0E sa 4010043 PM SUPPLIES: CONCRETE a aD PM SUPPLIES: CONCRETE L 3 001.000.64.576.80.31.00 32.8E 10.3% Sales Tax 001.000.64.576.80.31.00 U 3.3E m 5015282 PM SUPPLIES: BUCKET, PAINT, WP U PM SUPPLIES: BUCKET, PAINT, WP E 001.000.64.576.80.31.00 155.9' f° 10.3% Sales Tax 4- 001.000.64.576.80.31.00 16.0E c 6085057 PM SUPPLIES: TOOL BOX > PM SUPPLIES: TOOL BOX 001.000.64.576.80.31.00 a 21.9, 10.3% Sales Tax Q -- 001.000.64.576.80.31.00 2.2E N 7020041 PM SUPPLIES: EYEBOLTS, SECURI LO PM SUPPLIES: EYEBOLTS, SECURI N 001.000.64.576.80.31.00 N 15.3( c 10.3% Sales Tax 001.000.64.576.80.31.00 1.5E 7515851 PM SUPPLIES: PEBBLES PM SUPPLIES: PEBBLES 001.000.64.576.80.31.00 9.9E E 10.3% Sales Tax t 001.000.64.576.80.31.00 1.0< U 7522732 PM SUPPLIES: LIGHTS, DIMMER Q PM SUPPLIES: LIGHTS, DIMMER Page: 20 Packet Pg. 60 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 21 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account ui Y V Amoun t 246309 2/25/2021 067862 HOME DEPOT CREDIT SERVICES (Continued) c 001.000.64.576.80.31.00 168.01 ">% 10.3% Sales Tax Q. 001.000.64.576.80.31.00 17.3- '0 8074735 PM SUPPLIES: IMPACT DRIVER, Bl R PM SUPPLIES: IMPACT DRIVER, Bl N 001.000.64.576.80.31.00 216.2, 4) 10.3% Sales Tax E 001.000.64.576.80.31.00 22.2E a 9520153 PM SUPPLIES: STAPLER, STAPLES m PM SUPPLIES: STAPLER, STAPLES 3 001.000.64.576.80.31.00 17.8' vi 10.3% Sales Tax 001.000.64.576.80.31.00 1.& t 9522427 PM SUPPLIES: LIGHT BULBS, DIMN U PM SUPPLIES: LIGHT BULBS, DIMN E 001.000.64.576.80.31.00 161.8; u 10.3% Sales Tax c 001.000.64.576.80.31.00 16.6 -ii Total: 904.41 c L 246310 2/25/2021 076540 IMSA 51739 STREET STORM - 2021 MEMBERSF a STREET/ STORM - 2021 MEMBERSI Q 111.000.68.542.90.49.00 340.0( N Total: 340.0( L, N 246311 2/25/2021 066265 INDUSTRIAL SCIENTIFIC CORP 2397531 WWTP: PO 2815 CYLINDER CALIBF c PO 2815 CYLINDER CALIBRATION N 423.000.76.535.80.31.00 236.3( -9 Freight z 423.000.76.535.80.31.00 55.6E 10.4% Sales Tax 423.000.76.535.80.31.00 30.3, t Total: 322.1 u 246312 2/25/2021 014940 INTERSTATE BATTERY SYSTEMS 300-10083213 UNIT 14 - PARTS/ HEADLAMP Q Page: 21 Packet Pg. 61 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 22 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 246312 2/25/2021 014940 INTERSTATE BATTERY SYSTEMS (Continued) UNIT 14 - PARTS/ HEADLAMP 511.000.77.548.68.31.10 47.8( 10.4% Sales Tax 511.000.77.548.68.31.10 4.9, Tota I : 52.7 , 246313 2/25/2021 072101 KCR MEDIA GROUP INC 11459 E20CE.SEATTLE KOREAN WEEKLY E20CE.SEATTLE KOREAN WEEKLY 112.000.68.595.33.41.00 350.0( Total : 350.0( 246314 2/25/2021 069763 KYRILOV, PATRICIA CASE 20-14499 RETURN OF FUNDS CASE 20-1449! RETURN FUNDS HELD SAFEKEEPI 001.000.239.900 3,399.7E Total : 3,399.7E 246315 2/25/2021 078299 LAWSON, JENNIFER BID/Ed! 02102021 BID/ED! REIMBURSEMENT FOR SP BID/ED! REIMBURSEMENT FOR SP 140.000.61.558.70.31.00 46.6< Total: 46.6: 246316 2/25/2021 067725 LES SCHWAB TIRE CENTER 80900287352 FLEET - TIRE INVENTRY (7) FLEET - TIRE INVENTRY (7) 511.000.77.548.68.34.30 3,633.5E WA STATE TIRE FEE 511.000.77.548.68.34.30 7.0( 10.5% Sales Tax 511.000.77.548.68.34.30 381.5, Total: 4,022.0f 246317 2/25/2021 075159 LIFE INSURANCE CO OF NO AMER March Cigna MARCH CIGNA PREMIUMS March Cigna Premiums 811.000.231.550 13,120.9� Tota I : 13,120.95 246318 2/25/2021 018980 LYNNWOOD HONDA 5068400 PM SUPPLIES: WATER PUMP Page: 22 Packet Pg. 62 vchlist 02/25/2021 10 :56:37AM Bank code : usbank Voucher Date Vendor 246318 2/25/2021 018980 LYNNWOOD HONDA 246319 2/25/2021 020900 MILLERS EQUIP & RENTALL INC 246320 2/25/2021 072746 MURRAYSMITH INC 246321 2/25/2021 062837 NORSTAR INDUSTRIES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) PM SUPPLIES: WATER PUMP 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total : 343656 WWTP: PROPANE Propane 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 343661 STREET - CHAIN & BAR STREET - CHAIN & BAR 111.000.68.542.71.31.00 10.4% Sales Tax 111.000.68.542.71.31.00 Total 20-2775.00-11 EOGA.SERVICES THRU 1/31/21 EOGA.Services thru 1/31/21 423.000.75.594.35.41.00 20-2967.00-2 EOJB.SERVICES THRU 1/31/21 EOJB.Services thru 1/31/21 421.000.74.594.34.41.00 Total 58837 UNIT 14 - PARTS/ VALVE BODY UNIT 14 - PARTS/ VALVE BODY 511.000.77.548.68.31.10 Freight 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 58867 UNIT 14 - PARTS/ QUAD VALVE BO[ UNIT 14 - PARTS/ QUAD VALVE BO[ 7.2.a Page: 23 vi Y V Amoun t 0 L 1,233.0( Q. c 128.2< R 1,361 Z m E �a a 37.1 , m L 3 3.8E vi U m t 61.8E u E 6.4< 2 109.2E c Ta 0 L 37,117.0( a Q 5,141.9(LO 42,258.9( N N O 0 E 107.4E 2 12.3< (D E t 12.4E um Q Page: 23 Packet Pg. 63 vchlist 02/25/2021 10 :56:37AM Bank code : usbank Voucher Date Vendor 246321 2/25/2021 062837 NORSTAR INDUSTRIES Voucher List City of Edmonds Invoice (Continued) 246322 2/25/2021 025217 NORTH SOUND HOSE & FITTINGS N028429 246323 2/25/2021 025690 NOYES, KARIN 246324 2/25/2021 067868 NW TANK & ENVIRONMENTAL N028473 N029361 PO # Description/Account 511.000.77.548.68.31.10 Freight 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 UNIT 57 - PARTS UNIT 57 - PARTS 511.000.77.548.68.31.10 Freight 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 UNIT 57 - PARTS UNIT 57 - PARTS 511.000.77.548.68.31.10 9.8% Sales Tax 511.000.77.548.68.31.10 UNIT 14 - PARTS UNIT 14 - PARTS 511.000.77.548.68.31.10 9.8% Sales Tax 511.000.77.548.68.31.10 Total : Total : 000 00 784 PLANNING -PROF SVCS Planning Board Minutes (2/10/21 mtg 001.000.62.558.60.41.00 Total 89882 WWTP: PO 408 TANK MONITOR CE PO 408 TANK MONITOR CERTIFICA 423.000.76.535.80.41.00 7.2.a Page: 24 Page: 24 Packet Pg. 64 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 246324 2/25/2021 067868 067868 NW TANK & ENVIRONMENTAL (Continued) 246325 2/25/2021 072739 O'REILLYAUTO PARTS 3685-116852 246326 2/25/2021 077808 OSBORN CONSULTING INC 246327 2/25/2021 065051 PARAMETRIX INC KI:11+'1MI.&MI 3685-117477 3745-298035 Description/Account Total UNIT 22 - PARTS UNIT 22 - PARTS 511.000.77.548.68.31.10 10.5% Sales Tax 511.000.77.548.68.31.10 UNIT 22 - PARTS UNIT 22 - PARTS 511.000.77.548.68.31.10 10.5% Sales Tax 511.000.77.548.68.31.10 M-16 - PARTS/ WIPER BLADES M-16 - PARTS/ WIPER BLADES 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 UNIT 22 - PARTS UNIT 22 - PARTS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total 5901 EOFB.SERVICES THRU 1/31/21 EOFB.Services thru 1/31/21 422.000.72.594.31.41.00 Total 24748 WWTP: TO 4 - 2019 PSA TO 4 - 2019 PSA 423.000.76.535.80.41.00 24749 WWTP: TO 1 - 2020 PSA TO 1 - 2020 PSA 423.000.76.535.80.41.00 7.2.a Page: 25 N Y V Amoun t 200.0( c L M a 47.9� N r 5.0, E �a 143.9 1 m L 15.11 3 U m 26.5E U E 2.7E 2 U 4- 0 143.9 1 > 0 a 14.9, 0- 400.4( Q N LO N 9,382.3E o 9,382.3E 2 U 2,530.0( (D E t U M 14,868.7E Q Page: 25 Packet Pg. 65 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 26 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account ui Y V Amoun t 246327 2/25/2021 065051 065051 PARAMETRIX INC (Continued) Total : 17,398.7; c 246328 2/25/2021 027450 PAWS NOV 2020 NOV 2020 - EDMONDS PD L M 9 ANIMALS @ $205. - $35 RCLM FE '0 001.000.41.521.70.41.00 1,810.0( R Total : 1,810.0( r c 246329 2/25/2021 069633 PET PROS 924 INV 924 - DEC 2020 - EDMONDS PC E DOG FOOD - ACE -GOV DISCOUNT �a 001.000.41.521.26.31.00 100.6E DOG TOYS - ACE -GOV DISCOUNT L 001.000.41.521.26.31.00 39.8 � 3 10.5% Sales Tax Y 001.000.41.521.26.31.00 14.7E y 996 INV 996 - JAN 2021 - EDMONDS PD DOG FOOD - HOBBS - GOV DISCOI E 001.000.41.521.26.31.00 151.9E .m DOG FOOD - ACE - DISCOUNT 001.000.41.521.26.31.00 110.4� G 10.5% Sales Tax > 001.000.41.521.26.31.00 27.5E o Total: 445.3° a Q 246330 2/25/2021 028860 PLATT ELECTRIC SUPPLY 1 G04229 CITY PARK BUILDING - LGD LED v CITY PARK BUILDING - LGD LED N 001.000.66.518.30.31.00 390.5� N 10.4% Sales Tax c 001.000.66.518.30.31.00 40.6, Total: 431.21 . 246331 2/25/2021 073231 POLYDYNE INC 1518821 WWTP: PO 475 2/12/21 POLYMER ( U PO 475 2/12/21 POLYMER (CLARIFL 423.000.76.535.80.31.51 11,040.0( E 10.4% Sales Tax U 423.000.76.535.80.31.51 1,148.1 E Total: 12,188.1E Q Page: 26 Packet Pg. 66 vchlist 02/25/2021 10 :56:37AM Bank code : usbank Voucher Date Vendor 246332 2/25/2021 076342 PONTEM SOFTWARE BY RIA Voucher List City of Edmonds Invoice 00009521 246333 2/25/2021 073988 PRECISION CONCRETE CUTTING WA12376KE 246334 2/25/2021 071655 SHI INTERNATIONAL CORP 246335 2/25/2021 077289 SKYLAR PLUMBING 246336 2/25/2021 060889 SNAP -ON INDUSTRIAL B13030469 PO # Description/Account CEMETERY SOFTWARE ANNUAL S CEMETERY SOFTWARE ANNUAL S 130.000.64.536.20.49.00 Total PM: PATIO & SIDEWALK GRINDING PM: PATIO & SIDEWALK GRINDING 125.000.64.576.80.48.00 10.4% Sales Tax 125.000.64.576.80.48.00 Total JAN-2021 CLOUD SERVICE CHARD Jan-2021 Cloud Service Charges 512.000.31.518.88.41.00 10.4% Sales Tax 512.000.31.518.88.41.00 Total BLD2021-0226 PERMIT FEE REFUND Permit fee refund @ 80% (Paid via M 001.000.257.620 Total ARV/46841242 FLEET - SHOP SUPPLIES FLEET - SHOP SUPPLIES 511.000.77.548.68.35.00 10.4% Sales Tax 511.000.77.548.68.35.00 ARV/46841243 FLEET - SHOP SUPPLIES FLEET - SHOP SUPPLIES 511.000.77.548.68.35.00 10.4% Sales Tax 511.000.77.548.68.35.00 Total 7.2.a Page: 27 vi Y V Amoun t 0 L 2,325.0( 0. 2,325.0( 0 R N r C m 4,077.1' E �a a 424.0, m 4,501.1; 3 vi U m 1,237.8" U E 128.7' 2 1,366.5' ,- 0 �a 0 L 160.0( a 160.0( Q N LO N 2,614.8" c U) 271.9, E 2 U 129.6� E 13.4� U 3,029.9: Q Page: 27 Packet Pg. 67 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 28 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account vi Y V Amoun t 246337 2/25/2021 037375 SNO CO PUD NO 1 200496834 LIFT STATION #10 17526 TALBOT R o LIFT STATION #10 17526 TALBOT R �% 423.000.75.535.80.47.10 92.7z Q. 200650851 CITY PARK RESTROOMS CITY PARK RESTROOMS R 001.000.64.576.80.47.00 17.8� r 200651644 PARK MAINTENANCE SHOP PARK MAINTENANCE SHOP E 001.000.64.576.80.47.00 855.2z a 200723021 TRAFFIC LIGHT 961 PUGET DR / MI L TRAFFIC LIGHT 961 PUGET DR / MI 3 111.000.68.542.64.47.00 32.9� vi 201184538 HICKMAN PARK Y U HICKMAN PARK m t 001.000.64.576.80.47.00 32.3E u 201383270 CITY PARK GAZEBO E CITY PARK GAZEBO a 001.000.64.576.80.47.00 16.6( o 201431236 PEDEST CAUTION LIGHT 9110 OLY PEDEST CAUTION LIGHT 9110 OLY li c 111.000.68.542.64.47.00 18.3, a 201441755 TRAFFIC LIGHT 21531 HWY 99 / ME Q- Q TRAFFIC LIGHT 21531 HWY 99 / ME 111.000.68.542.63.47.00 221.7E N 201453057 CIVIC CENTER PLAYFIELD LIGHTS CIVIC CENTER PLAYFIELD LIGHTS N 001.000.64.576.80.47.00 61.6' 201790003 ALDERWOOD INTERIE 6130 168TH E ALDERWOOD INTERIE 6130 168TH 421.000.74.534.80.47.00 _M 22.8" 202114484 CITY PARK S RESTROOMS & SHEL CITY PARK S RESTROOMS & SHEL E 001.000.64.576.80.47.00 210.0, 202250627 9TH/GASPER LANDSCAPED BED U 9TH/GASPER LANDSCAPED BED Q 001.000.64.576.80.47.00 18.8� Page: 28 Packet Pg. 68 vchlist 02/25/2021 10 :56:37AM Bank code : usbank Voucher 246337 246338 246339 246340 Voucher List City of Edmonds Date Vendor Invoice 2/25/2021 037375 SNO CO PUD NO 1 (Continued) 202289450 202540647 204425847 220547574 221732084 222704272 2/25/2021 006630 SNOHOMISH COUNTY 78561 2/25/2021 037303 SO SNOHOMISH CO FIRE & RESCUE Mar-21 2/25/2021 038410 SOUND SAFETY PRODUCTS 102337/4 7.2.a Page: 29 PO # Description/Account Amoun t 0 TRAFFIC LIGHT 21931 HWY 99 / ME ;, TRAFFIC LIGHT 21931 HWY 99 / ME fd a 111.000.68.542.64.47.00 86.1( SIERRA PARK IRRIGATION 8100 191 M SIERRA PARK IRRIGATION 8100 191 r 001.000.64.576.80.47.00 19.4E LIFT STATION #2 702 MELODY LN / E LIFT STATION #2 702 MELODY LN / a 423.000.75.535.80.47.10 117.6£ L TRAFFIC LIGHT SR104 @ 236TH S1 3 TRAFFIC LIGHT SR104 @ 236TH S1 111.000.68.542.63.47.00 vi 91.3E VETERANS PLAZA METER 1000597 m VETERANS PLAZA METER 1000597 t U 001.000.64.576.80.47.00 102.2, . WWTP: 1/10-2/9/21 FLOWMETER 1( 1/10-2/9/21 FLOWMETER 10005414 c 423.000.76.535.80.47.62 17.7z -ii Total: 2,035.8: c 0 PARKS MAINT 5005 DUMP FEES a PARKS MAINT DUMP FEES Q 001.000.64.576.80.47.00 700.0( N ILLEGAL DUMP FEES 422.000.72.531.10.49.00 25.0( N Total : 725.0( c E MAR-2021 FIRE SERVICES CONTRj Mar-2021 Fire Services Contract Payi 2 U 001.000.39.522.20.41.50 654236.4, Total: 654:236.4, E STREET - WORK WEAR C. HIATT U STREET - WORK WEAR C. HIATT f° 111.000.68.542.90.24.00 408.6- Q Page: 29 Packet Pg. 69 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 30 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account vi Y V Amoun t 246340 2/25/2021 038410 SOUND SAFETY PRODUCTS (Continued) c 10.4% Sales Tax �% 111.000.68.542.90.24.00 42.5( Q. 103280/4 STREET - WORK WEAR T. HANSOP STREET - WORK WEAR T. HANSOP M 111.000.68.542.90.24.00 135.4� r 10.4% Sales Tax 0) 111.000.68.542.90.24.00 14.0� E, 103575/4 STREET/ STORM - WORK WEAR T. a STREET/ STORM - WORK WEAR T. m L_ 422.000.72.531.90.24.00 196.0� 3 10.4% Sales Tax vi 422.000.72.531.90.24.00 20.3� 103805/4 STORM - WORK WEAR K.HARRIS m t STORM - WORK WEAR K.HARRIS U 422.000.72.531.90.24.00 429.3, . 10.4% Sales Tax f° U 422.000.72.531.90.24.00 44.6E p Total: 1,291.1� 246341 2/25/2021 068439 SPECIALTY DOOR SERVICE 55775 FIRE STATION 17 - SERVICE CALL a FIRE STATION 17 - SERVICE CALL t a 001.000.66.518.30.48.00 274.1( Q 10.4% Sales Tax N 001.000.66.518.30.48.00 28.5" 55778 FIRE STATION 17 - PARTS AND LAB N FIRE STATION 17 - PARTS AND LAB N c 001.000.66.518.30.48.00 295.0( E 10.4% Sales Tax 001.000.66.518.30.48.00 _M 30.6E Total: 628.25 d 246342 2/25/2021 074797 SUPER CHARGE MARKETING LLC 8835 SOCIAL MEDIA SERVICES FOR FEE E t SOCIAL MEDIA SERVICES FOR FEE U �a 001.000.61.557.20.41.00 550.0( Q Page: 30 Packet Pg. 70 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 246342 2/25/2021 074797 074797 SUPER CHARGE MARKETING LLC (Continued) 246343 2/25/2021 040917 TACOMA SCREW PRODUCTS INC 18300401 iEIC31 246344 2/25/2021 071104 TERESA WIPPEL COMMUNICATIONS 000096 246345 2/25/2021 078300 TERRY BALL POLYGRAPH LLC 246346 2/25/2021 070767 UNITED RENTALS NW INC 246347 2/25/2021 067865 VERIZON WIRELESS 2021-125 190166134-001 Description/Account Total ; FLEET SHOP SUPPLIES/ METAL CL FLEET SHOP SUPPLIES/ METAL CL 511.000.77.548.68.31.20 10.4% Sales Tax 511.000.77.548.68.31.20 FLEET - SUPPLIES FLEET - SUPPLIES 511.000.77.548.68.31.20 10.4% Sales Tax 511.000.77.548.68.31.20 Total P&R:2021 MONTHLY ADVERTISINC P&R:2021 MONTHLY ADVERTISINC 001.000.64.571.22.41.40 Total INV 2021-125 EDMONDS PD 2/18/21 PRE -EMPLOY EXAM - MURPHY 001.000.41.521.10.41.00 Total PM: BOOM GENIE RENTAL PM: BOOM GENIE RENTAL 001.000.64.576.80.45.00 10.4% Sales Tax 001.000.64.576.80.45.00 9873269052 C/A 671247844-00001 Cell Service Fac-Maint 001.000.66.518.30.42.00 Cell Service-PD 001.000.41.521.10.42.00 Total : 7.2.a Page: 31 N Y V Amoun t 550.0( c L M a 30.4- N r 3.1 E E �a 82.3 m L_ 8.5, 3 124.51 U m t U E 2,750.0( .m 2,750.0( u 0 �a 0 L 250.0( a 250.0( Q N LO N 1,689.4E c U) 175.7( E 1,865.1E c d E 80.2, �a 41.5E Q Page: 31 Packet Pg. 71 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 32 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 246347 2/25/2021 067865 VERIZON WIRELESS (Continued) Cell Service-PW Sewer 423.000.75.535.80.42.00 41.0( 9873269052 C/A 671247844-00001 Cell Service-PD 001.000.41.521.10.42.00 -117.9z s Cell Service-PW Street/Storm 111.000.68.542.90.42.00 -1.5( s Cell Service-PW Street/Storm 422.000.72.531.90.42.00 -1.5f Total : 41.7; 246348 2/25/2021 075635 WCP SOLUTIONS 12136702 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 175.2( 10.4% Sales Tax 001.000.66.518.30.31.00 18.2, Total : 193.4: 246349 2/25/2021 078301 WEAVER, RANDALL 8-03800 REFUND FOR ERROR IN PAYMENT Refund for error in payment 411.000.233.000 524.5, Tota I : 524.5, 246350 2/25/2021 072634 WHISTLE WORKWEAR 556722 SEWER - WORK WEAR S. LONG SEWER - WORK WEAR S. LONG 423.000.75.535.80.24.00 193.4. 9.8% Sales Tax 423.000.75.535.80.24.00 18.9( Total: 212.41 246351 2/25/2021 075743 WHISTLE WORKWEAR OF SHORELINE 195452 WWTP: FPANGELINAN 2021 UNIFC Uniform Allowance Purchase at Shor( 423.000.76.535.80.24.00 240.4 Sales Tax 423.000.76.535.80.24.00 24.5' Page: 32 Packet Pg. 72 vchlist 02/25/2021 10 :56:37AM Voucher List City of Edmonds 7.2.a Page: 33 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account vi Y V Amoun t 246351 2/25/2021 075743 WHISTLE WORKWEAR OF SHORELINE (Continued) c 196229 WWTP: JMCKENZIE 2021 UNIFORf �% Uniform Allowance Purchase at Shor( fd a 423.000.76.535.80.24.00 222.6E Sales Tax M 423.000.76.535.80.24.00 22.7- r Total: 510.3( aa) E 246352 2/25/2021 060474 WSHNA WSHNA SEMINAR 2021 WSHNA SEMINAR 2021 - EDMONDECL sa WSHNA SEMINAR & MEMBERSHIP m 001.000.41.521.40.49.00 245.7E 3 Total: 245.75 u7 Y 246353 2/25/2021 070432 ZACHOR & THOMAS PS INC 21-EDM0002 FEB-2021 RETAINER U m Monthly Retainer 001.000.36.515.33.41.00 18,062.5( E Total : 18,062.5( .� 246354 2/25/2021 011900 ZIPLY FIBER 425-697-6502 MUSEUM ALARM LINES - 118 5TH A o Museum Alarm Lines - 118 5th Ave N 001.000.66.518.30.42.00 110.01 o 425-712-0417 TELEMETRY CIRCUIT LINE TELEMETRY CIRCUIT LINE a Q 421.000.74.534.80.42.00 36.5' TELEMETRY CIRCUIT LINE N 423.000.75.535.80.42.00 36.5' N 425-712-8251 PUBLIC WORKS CIVIC ALARM, FAX, N 0 PUBLIC WORKS CIVIC FIRE AND IN' 001.000.65.518.20.42.00 17.3< .E PUBLIC WORKS CIVIC FIRE AND IN' R U 111.000.68.542.90.42.00 86.6E }; PUBLIC WORKS CIVIC FIRE AND IN' y 421.000.74.534.80.42.00 72.7E E PUBLIC WORKS CIVIC FIRE AND IN' U 423.000.75.535.80.42.00 72.7f PUBLIC WORKS CIVIC FIRE AND IN Q Page: 33 Packet Pg. 73 vchlist 02/25/2021 10 :56:37AM Bank code : usbank Voucher Date Vendor 246354 2/25/2021 011900 ZIPLY FIBER 83 Vouchers for bank code : usbank 83 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 511.000.77.548.68.42.00 425-775-1344 425-775-1344 RANGER STATION 425-775-1344 RANGER STATION 001.000.64.571.23.42.00 425-775-2455 CIVIC CENTER ALARM LINES 250 5 CIVIC CENTER FIRE AND INTRUSIC 001.000.66.518.30.42.00 425-776-3896 FRANCES ANDERSON CENTER AL, FRANCES ANDERSON CENTER FIF 001.000.66.518.30.42.00 Tota I : Bank total Total vouchers 7.2.a Page: 34 vi Y V Amoun t 0 97.0z ">% M a 75.9E N r c 68.6( E �a a W 141.1' '3 815.31 vi 857,051.1( W t U 857,051.1( E U 4- 0 Page: 34 Packet Pg. 74 7.2.b PROJECT NUMBERS (By Project Title) Protect Engineerin Accounting Project Funding Project Title Number Number STM 174th St. & 71st Ave Storm Improvements c521 EBFB STM 2018 Lorian Woods Study s018 EBFA ^ N SWR 2019 Sewerline Replacement Project c516 EBGA m STM 2019 Storm Maintenance Project c525 EBFC WTR 2019 Swedish Waterline Replacement c523 EBJA p L STIR 2019 Traffic Calming i038 E9AA CL STIR 2019 Traffic Signal Upgrades i045 E9AD UTILITIES 2019 Utility Rate & GFC Update s020 EBJB rn WTR 2019 Waterline Overlay i043 E9CB m WTR 2019 Waterline Replacement c498 E7JA E c� STIR 2020 Guardrail Installations i046 EOAA Q- a� STIR 2020 Overlay Program i042 EOCA 3 STIR 2020 Pedestrian Safety Program i049 EODB Y STIR 2020 Pedestrian Task Force s024 EODA a� t STIR 2020 Traffic Calming i048 EOAC E STIR 2020 Traffic Signal Upgrades i047 EOAB STIR 2020 Waterline Overlay i053 EOCC o STIR 2021 Guardrail Installations i057 E21AB STIR 2021 Overlay Program i051 E21 CA o a STIR 2021 Traffic Calming i056 E21AA Q• Q STIR 220th Adaptive i028 EBAB r Cn STIR228th St. SW Corridor Improvements i005 E7AC N STIR 238th St. Island & Misc. Ramps i037 EBDC cN 0 STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB L m STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA E STIR 76th Ave Overlay (196th St. to OVD) i052 E20CB Z STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA o d STIR 76th Ave W at 212th St SW Intersection Improvements c368 E1 CA STIR 84th Ave W Overlay from 220th to 212th i031 EBCC 2, STIR 89th PI W Retaining Wall i025 E7CD a� STIR ADA Curb Ramps i033 EBDB a STIR Admiral Way Pedestrian Crossing i040 E9DA u_ STIR Audible Pedestrian Signals i024 E7AB STM Ballinger Regional Facility Pre -Design s022 E9FA E t STIR Bikelink Project c474 ESDA STIR Citywide Bicycle Improvements Project i050 EODC Q SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB STIR Citywide Pedestrian Crossing Enhancements i026 E7DC STIR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA Revised 2/24/2021 Packet Pg. 75 7.2.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STIR Edmonds Street Waterfront Connector c478 ESDB STIR Elm Way Walkway from 8th Ave to 9th Ave i058 E21 DA WTR Five Corners Reservoir Re -coating c473 ESKA PM Fourth Avenue Cultural Corridor c282 EBMA STIR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC STIR Minor Sidewalk Program i017 E6DD STM NPDES (Students Saving Salmon) m013 E7FG GF Official Street Map & Sidewalk Plan Update s025 EONA STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Flow Reduction Improvements c552 E20FC WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WTR Phase 12 Annual Water Utility Replacement Project c558 E21JA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB SWR Phase 8 Annual Sewer Replacement Project c548 EOGA SWR Phase 9 Annual Sewer Replacement Project c559 E21 GA FAC PW Concrete Regrade & Drainage South c502 E9MA STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA STIR SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) i055 E20CE UTILITIES Standard Details Updates solo ESNA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STIR Sunset Walkway Improvements c354 E1 DA STIR Trackside Warning System c470 ESAA STIR Walnut St. Walkway (3rd-4th) i044 E9DC PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 ESHA WTR Yost & Seaview Reservoir Assessment s026 EOJB PRK Yost Park Infiltration Facility c556 E21 FA Revised 2/24/2021 Packet Pg. 76 7.2.b PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title 2020 Guardrail Installations AIIIIII STIR EOAB i047 2020 Traffic Signal Upgrades i048 2020 Traffic Calming STIR EOCA 1042 2020 Overlay Program i053 2020 Waterline Overlay STIR EODA s024 2020 Pedestrian Task Force i049 2020 Pedestrian Safety Program STIR EODC i050 Citywide Bicycle Improvements Project STM c546 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR ALOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project s026 Yost & Seaview Reservoir Assessment PRK EOMA c551 Civic Center Playfield (Construction) c536 Civic Center Playfield (Design GF EONA s025 Official Street Map & Sidewalk Plan Update 1CA c368 76th Ave W at 212th St SW Intersection Improvements STIR E1 DA c354 Sunset Walkway Improvements E20CB "=� 76th Ave Overlay (196th St. to OVD) STIR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) STM E20FC c552 Perrinville Creek Flow Reduction Improvements STIR E21AA i056 2021 Traffic Calming STIR E21AB i057 2021 Guardrail Installations STIR E21 CA i051 2021 Overlay Program STIR E21 DA i058 Elm Way Walkway from 8th Ave to 9th Ave PRK E21 FA c556 Yost Park Infiltration Facility SWR E21 GA c559 Phase 9 Annual Sewer Replacement Project WTR E21JA c558 Phase 12 Annual Water Utility Replacement Project STIR E3D6 1IL238th St. SW WalkwayApOth Ave to 1 STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration WSTM E4FD c436 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station WR W Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring c443 monds Fishing Pier Rehab STIR ESAA c470 Trackside Warning System Bikelink Proje STIR ESDB c478 Edmonds Street Waterfront Connector c479 lWaview Park Infiltration Facili SWR ESGB s011 Lake Ballinger Trunk Sewer Study WWTP c481 WWTP Outfall Pipe Modifications Revised 2/24/2021 Packet Pg. 77 7.2.b PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number Project Title WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) JEEVc473 Five Corners Reservoir Re -coating UTILITIES E5NA solo Standard Details Updates Hwy 99 Gateway Revitalization STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DD i017 Minor Sidewalk Program Stormwater Comp Plan Update SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II E7AB i024 Audible Pedestrian Signals STR E7AC i005 228th St. SW Corridor Improvements i025 89th PI W Retaining Wall STR E7DC i026 Citywide Pedestrian Crossing Enhancements m105 OVD Slope Repair & Stabilization STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW m013 NPDES (Students Saving Salmon) ' WTR E7JA c498 2019 Waterline Replacement c544= Waterfront Development & Restoration (Construction) PRK E7MA c496 Waterfront Development & Restoration (Design) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) . STR E8AB i028 220th Adaptive STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STR E8CC i031 84th Ave W Overlay from 220th to 212th STR E8DB i033 ADA Curb Ramps STR E8DC i037 238th St. Island & Misc. Ramps STM E8FA s018 2018 Lorian Woods SAW STM E8FB c521 174th St. & 71 st Ave Storm Improvements ' STM E8FC c525 2019 Storm Maintenance rotec SWR E8GA c516 2019 Sewerline Replacement Project ' WTR E8JA c523 2019 Swedish Waterline Replacement UTILITIES E8JB s020 2019 Utility Rate & GFC Update bt PM E8M"- - �urth Avenue Cultural Corridor STR E9AA i038 2019 Traffic Calming 2019 Traffic Signal Upgrades WTR E9CB i043 2019 Waterline Overlay Admiral Way Pedestrian Crossing STR E9DC i044 Walnut St. Walkway (3rd-4th) Ballinger Regional Facility Pre -Design FAC E9MA c502 PW Concrete Regrade & Drainage South Revised 2/24/2021 Packet Pg. 78 7.2.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Protect Title PM EBMA c282 Fourth Avenue Cultural Corridor STIR E1DA c354 Sunset Walkway Improvements STIR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects FAC E4MB c443 Edmonds Fishing Pier Rehab WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STM E41FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study STIR ESAA c470 Trackside Warning System WTR ESKA c473 Five Corners Reservoir Re -coating STIR ESDA c474 Bikelink Project STIR ESDB c478 Edmonds Street Waterfront Connector STM ESFD c479 Seaview Park Infiltration Facility WWTP ESHA c481 WWTP Outfall Pipe Modifications WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW PRK E7MA c496 Waterfront Development & Restoration (Design) WTR E7JA c498 2019 Waterline Replacement FAC E9MA c502 PW Concrete Regrade & Drainage South SWR EBGA c516 2019 Sewerline Replacement Project STM EBFB c521 174th St. & 71st Ave Storm Improvements WTR EBJA c523 2019 Swedish Waterline Replacement STM EBFC c525 2019 Storm Maintenance Project PRK EOMA c536 Civic Center Playfield (Design) PRK E7MA c544 Waterfront Development & Restoration (Construction) STM EOFA c546 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) STM E20FC c552 Perrinville Creek Flow Reduction Improvements PRK E21FA c556 Yost Park Infiltration Facility WTR E21JA c558 Phase 12 Annual Water Utility Replacement Project SWR E21GA c559 Phase 9 Annual Sewer Replacement Project STIR E7AC i005 228th St. SW Corridor Improvements STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STIR E6DD i017 Minor Sidewalk Program Revised 2/24/2021 Packet Pg. 79 7.2.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title STIR E7AB i024 Audible Pedestrian Signals STIR E7CD i025 89th PI W Retaining Wall STIR E7DC i026 Citywide Pedestrian Crossing Enhancements STIR EBAB i028 220th Adaptive STIR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements STIR EBCC i031 84th Ave W Overlay from 220th to 212th STIR EBDB i033 ADA Curb Ramps STIR EBDC i037 238th St. Island & Misc. Ramps STIR E9AA i038 2019 Traffic Calming STIR E9DA i040 Admiral Way Pedestrian Crossing STIR EOCA i042 2020 Overlay Program WTR E9CB i043 2019 Waterline Overlay STIR E9DC i044 Walnut St. Walkway (3rd-4th) STIR E9AD i045 2019 Traffic Signal Upgrades STIR EOAA i046 2020 Guardrail Installations STIR EOAB i047 2020 Traffic Signal Upgrades STIR EOAC i048 2020 Traffic Calming STIR EODB i049 2020 Pedestrian Safety Program STIR EODC i050 Citywide Bicycle Improvements Project STIR E21CA i051 2021 Overlay Program STIR E20CB i052 76th Ave Overlay (196th St. to OVD) STIR EOCC i053 2020 Waterline Overlay STIR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) STIR E21AA i056 2021 Traffic Calming STIR E21AB i057 2021 Guardrail Installations STIR E21 DA i058 Elm Way Walkway from 8th Ave to 9th Ave STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STM E7FA m105 OVD Slope Repair & Stabilization UTILITIES ESNA solo Standard Details Updates SWR ESGB s0l l Lake Ballinger Trunk Sewer Study STIR E6AA s014 Hwy 99 Gateway Revitalization STM E6FD s017 Stormwater Comp Plan Update STM EBFA s018 2018 Lorian Woods Study UTILITIES EBJB s02O 2019 Utility Rate & GFC Update STM E91FA s022 Ballinger Regional Facility Pre -Design STIR EODA s024 2020 Pedestrian Task Force GF EONA s025 Official Street Map & Sidewalk Plan Update WTR EOJB s026 Yost & Seaview Reservoir Assessment Revised 2/24/2021 Packet Pg. 80 7.2.b PROJECT NUMBERS (By Funding) Proiect Engineering Accounting Proiect Funding Proiect Title Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB FAC PW Concrete Regrade & Drainage South c502 E9MA GF Official Street Map & Sidewalk Plan Update s025 EONA PM Fourth Avenue Cultural Corridor c282 EBMA PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA PRK Yost Park Infiltration Facility c556 E21 FA STM 174th St. & 71st Ave Storm Improvements c521 EBFB STM 2018 Lorian Woods Study s018 EBFA STM 2019 Storm Maintenance Project c525 EBFC STM Ballinger Regional Facility Pre -Design s022 E9FA STM Dayton Street Stormwater Pump Station c455 E4FE STM Lake Ballinger Associated Projects c436 E4FD STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Flow Reduction Improvements c552 E20FC STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STIR 2019 Traffic Calming i038 E9AA STIR 2019 Traffic Signal Upgrades i045 E9AD STIR 2020 Guardrail Installations i046 EOAA STIR 2020 Overlay Program i042 EOCA STIR 2020 Pedestrian Safety Program i049 EODB STIR 2020 Pedestrian Task Force s024 EODA STIR 2020 Traffic Calming i048 EOAC STIR 2020 Traffic Signal Upgrades i047 EOAB STIR 2021 Guardrail Installations i057 E21AB STIR 2021 Overlay Program i051 E21 CA STIR 2021 Traffic Calming i056 E21AA STIR 228th St. SW Corridor Improvements i005 E7AC STIR 238th St. Island & Misc. Ramps i037 EBDC STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STIR 76th Ave Overlay (196th St. to OVD) i052 E20CB Revised 2/24/2021 Packet Pg. 81 7.2.b PROJECT NUMBERS (By Funding) Proiect Engineering Accounting Proiect Funding Proiect Title Number Number STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 EBCC STR 89th PI W Retaining Wall i025 E7CD STR ADA Curb Ramps i033 EBDB STR Admiral Way Pedestrian Crossing i040 E9DA STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 ESDA STR Citywide Bicycle Improvements Project i050 EODC STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Edmonds Street Waterfront Connector c478 ESDB STR Elm Way Walkway from 8th Ave to 9th Ave i058 E21 DA STR Hwy 99 Gateway Revitalization s014 E6AA STR Minor Sidewalk Program i017 E6DD STR SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) i055 E20CE STR Sunset Walkway Improvements c354 E1 DA STR Trackside Warning System c470 ESAA STR Walnut St. Walkway (3rd-4th) i044 E9DC STR 2020 Waterline Overlay i053 EOCC STR 220th Adaptive i028 EBAB SWR 2019 Sewerline Replacement Project c516 EBGA SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Phase 8 Annual Sewer Replacement Project c548 EOGA SWR Phase 9 Annual Sewer Replacement Project c559 E21 GA UTILITIES 2019 Utility Rate & GFC Update s020 EBJB UTILITIES Standard Details Updates solo ESNA WTR 2019 Swedish Waterline Replacement c523 EBJA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WTR Phase 12 Annual Water Utility Replacement Project c558 E21JA WTR Yost & Seaview Reservoir Assessment s026 EOJB WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 2/24/2021 Packet Pg. 82 7.2.c vchlist 02/18/2021 2:36:58PM Voucher List City of Edmonds Page Bank code : usbank a� Voucher Date Vendor Invoice PO # Description/Account Amoun u 2182021 2/18/2021 062693 US BANK 1522 1522 SHANNON BURLEY CREDIT C G L AMAZON: ADMIN SUPPLIES: BATTE R 001.000.64.571.21.31.00 17.9' -a ISSUU: DIGITAL CRAZE 001.000.64.571.22.49.00 39.0E 1880 1880 PARKS CREDIT CARD AMAZON: LEAP PROGRAM SUPPLI a� E 001.000.64.571.22.31.00 73.4E AMAZON: REC SUPPLIES: BINDER; 001.000.64.571.22.31.00 40.01 •3 AMAZON: REC SUPPLIES: PAPER' 001.000.64.571.22.31.00 79.3z AMAZON: REC SUPPLIES: DESK C) aUi 001.000.64.571.22.31.00 18.7E U AMAZON: REC SUPPLIES: DIVIDER E 001.000.64.571.22.31.00 19.8E f° PAYPAL: OTTO-MATIC MOBILE MUS 001.000.64.571.22.41.00 250.0( o 1937 FLEET CC - 2/8/2021 > AMAZON - FLEET SUPPLIES 511.000.77.548.68.31.20 a 39.7E HOME DEPOT - UNIT 66 PARTS Q �- 511.000.77.548.68.31.10 30.8, C?WEATHER TECH - UNIT 37 SIDE WI o0 511.000.77.548.68.31.10 82.7E N AMAZON - FLEET SUPPLIES c 511.000.77.548.68.31.20 78.6E AMAZON - FLEET BATTERIES 3 511.000.77.548.68.31.20 33.9( AMAZON - FLEET SHOP aD t 511.000.77.548.68.31.20 29.8( TALLEY - E177PO PARTS 511.100.77.594.48.64.00 154.3, Q AMAZON - E177PO PARTS Page: 1 Packet Pg. 83 vchlist 02/18/2021 2:36:58PM Voucher List City of Edmonds 7.2.c Page: 2 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account vi Amoun a0i 2182021 2/18/2021 062693 US BANK (Continued) t 511.100.77.594.48.64.00 28.6 1 o TALLEY - UNIT 284 PARTS R 511.000.77.548.68.31.10 265.01' AMAZON - FLEET SUPPLIES 511.000.77.548.68.49.00 R 4.61' N WA DOL UNIT 379 - REPORT OF SA c 511.000.77.548.68.49.00 d 13.6E E WA DOL - UNIT 527 REPORT OF SA 511.000.77.548.68.49.00 13.6E WA DOL - UNIT 40 REPORT OF SAL L 511.000.77.548.68.49.00 13.6E 3 WA DOL - E182PO REGISTRATION Y 511.100.77.594.48.64.00 64.0( y AMAZON - UNIT 284 PARTS 511.000.77.548.68.31.10 74.5' E EDMONDS HERO ACE - UNIT 43 PA 511.000.77.548.68.31.10 39.7, AMAZON - UNIT 87 BACK UP CAME C 511.000.77.548.68.31.10 320.1E > TALLEY - FLEET TOOL o L 511.000.77.548.68.35.00 39.2z a WABO - WELDER CERTIFICATION I Q 511.000.77.548.68.49.00 55.0( N 2519 -2519 PD #1 02/08/21 00 FED EX TO WSP CRIME LAB 20-41 001.000.41.521.10.42.00 13.2( o FED EX TO WSP CRIME LAB 21-81 001.000.41.521.10.42.00 16.6E 3 REPLACE CHAIR FOR PSA 001.000.41.521.11.35.00 401.3, E 2985 WWTP: AMAZON PO 493 & 501 CAL t PO 493: Part of Order: Some C-Fold M 423.000.76.535.80.31.00 323.8z Q PO 501 2021 Desktop Calendars: $2' Page: 2 Packet Pg. 84 vchlist 02/18/2021 2:36:58PM Voucher List City of Edmonds 7.2.c Page: 3 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account vi Amoun a0i 2182021 2/18/2021 062693 US BANK (Continued) t 423.000.76.535.80.31.00 30.8E o PO 501 Labels: $6.85 + $0.71 tax R 423.000.76.535.80.31.00 7.5E .a 3048 -3048 THOMPSON CC 02/08/21 c KEYS FOR BORST DESK N 001.000.41.521.40.31.00 14.0( c 7 BOXES PAPERMATE PENS E 001.000.41.521.10.31.00 100.3E SILVER SHARPIE PEN - INVENTOR' 001.000.41.521.10.31.00 3.9( .L RADIO POUCH - MORRIS 3 001.000.41.521.22.31.00 38.6( Y FLOOR DECALS & SHELF BRACKE U m 001.000.41.521.10.31.00 74.9, U SILVER SHARPIE MARKER E 001.000.41.521.10.31.00 5.4E .!g CR123A BATTERIES v 001.000.41.521.22.31.00 170.4, O COURT RECORD FOR CPL R 001.000.41.521.11.31.00 11.5( o PRA AND OPMA CASE LAW CLASS a 001.000.41.521.40.49.00 35.0( Q CASE OF TISSUES 001.000.41.521.10.31.00 N 60.9( w 3 RETIRE PLAQUES, RADAR ENGR 7 001.000.41.521.10.31.00 289.1o WALL CALENDAR L 001.000.41.521.10.31.00 13.2, 3 WAPRO RECERT- THOMPSON 001.000.41.521.10.49.00 50.0( E 65 EARPIECES FOR NEW RADIOS t 001.000.41.521.22.31.00 3,013.4( 20 FLEX RADIO POUCHES Q 001.000.41.521.22.31.00 772.5E Page: 3 Packet Pg. 85 vchlist 02/18/2021 2:36:58PM Voucher List City of Edmonds 7.2.c Page: 4 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account vi Amoun ow 2182021 2/18/2021 062693 US BANK (Continued) t 2 FLEX RADIO POUCHES G L 001.000.41.521.22.31.00 104.2f R SHOP VAC FILTER Q' 001.000.41.521.22.31.00 20.3 3314 LAWLESS CC -3314 02/08/21 N FBINAA 2021 NATL&STATE DUES c 001.000.41.521.10.49.00 a� 115.0( E 4171 -4171 MCCLURE CC 02/08/21 �a APPLE STORAGE PLAN 001.000.41.521.40.41.40 0.9� .L 4929 DEV SVCS US BANK 3 Seattle Times- 001.000.62.524.10.49.00 50.5( y Amazon: office supplies- 001.000.62.524.10.31.00 12.0- E Amazon: office supplies- R 001.000.62.524.10.49.00 121.4; American Planning Association- C 001.000.62.558.60.49.00 325.0( > Zoom- 001.000.62.524.20.49.00 88.3, a Amazon: Supplies- Q 001.000.62.524.10.31.00 18.7E Zoom- N w 001.000.62.524.10.49.00 220.6� Adobe Creative Cloud- o 001.000.62.524.10.49.00 117.0( Amazon: Office Supplies- 3 001.000.62.524.10.31.00 18.5, WABO 001.000.62.524.20.49.00 1,000.0( Amazon: Tabs for 2018 IMC- 001.000.62.524.20.49.00 17.6' Q 5593 5593 CITY CLERK CREDIT CARD Page: 4 Packet Pg. 86 vchlist 02/18/2021 2:36:58PM Voucher List City of Edmonds 7.2.c Page: 5 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account vi Amoun ow 2182021 2/18/2021 062693 US BANK (Continued) t office supplies 001.000.25.514.30.49.00 98.8, R 5639 YEAR END TAX FORMS, PAYFLOW Q' Tyler Business Forms - 1095 Year En 001.000.31.514.23.31.00 96.4, N Payflow payment processor 001.000.62.524.20.49.00 15.2, E Payflow payment processor 001.000.62.558.60.49.00 15.2 1 Payflow payment processor L 001.000.67.518.21.49.00 15.2E 3 5810 5810 RICH LINDSAY CREDIT CARD Y JOHNNY'S SELECTED SEED: FLOV U m 001.000.64.576.81.31.00 30.8E PACIFIC NW ISA: ONLINE WORKSF E 001.000.64.576.80.49.00 49.5( 5919 5919 FRANCES CHAPIN CREDIT Ci %- AMAZON: EAC SUPPLIES: DIPLOM) O 117.100.64.573.20.31.00 40.9z > AMAZOM: EAC SUPPLIES: FILM AN o L 117.100.64.573.20.31.00 176.1 f a POETS & WRITERS INC: WOTS: E-1 Q 117.100.64.573.20.41.40 700.0( 6459 6459 ANGIE FESER CREDIT CARD N AMAZON: ADMIN SUPPLIES: WALL 00 001.000.64.571.21.31.00 27.4� o AMAZON: ADMIN SUPPLIES: DRAF' L 001.000.64.571.21.31.00 24.6E 3 AMAZON: ADMIN SUPPLIES: RULE[ 001.000.64.571.21.31.00 11.0E 6614 SANITIZING SPRAY, CLEAR DESK f Amazon - Clear desk pads (2) 001.000.31.514.23.31.00 Amazon - Microban disinfecting spray Page: 5 Packet Pg. 87 vchlist 02/18/2021 2:36:58PM Voucher List City of Edmonds 7.2.c Page: 6 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account vi Amoun a0i 2182021 2/18/2021 062693 US BANK (Continued) t 001.000.31.514.23.31.00 34.0f o 7081 PENS R Amazon - Pens Q' 001.000.31.514.23.31.00 17.2E 7573 SMITH CC -7573 02/08/21 N COURT REPORT FOR CPL c 001.000.41.521.11.31.00 13.4E E 65 MOTOROLA RADIO HOLDERS 001.000.41.521.22.31.00 1,522.2E 8474 8474 JESSE CURRAN CREDIT CAR L_ SMARTSIGN: PM SUPPLIES: ALUMI 3 001.000.64.576.80.31.00 334.2< Y AMAZON: PM SUPPLIES: GRAFITTI U m 001.000.64.576.80.31.00 197.2- AMAZON: PM SUPPLIES: SPILL BU( E 001.000.64.576.80.31.00 383.9E .� AMAZON: PM SUPPLIES: WEED EA 001.000.64.576.80.31.00 29.8( O PAYPAL: EXTENSION PUBLICATION > 001.000.64.576.80.49.00 35.5� o WSU PESTICIDE: RECERTIFICATIO Q' a 001.000.64.576.80.49.00 690.0( Q PRO PEST PRODUCTS: GREENHOI 001.000.64.576.81.31.00 190.2, 00 AMAZON: PM SUPPLIES: SLUG KIL 001.000.64.576.81.31.00 171.9E o HARBOR FREIGHT: PM SUPPLIES: L 001.000.64.576.80.31.00 77.2E 3 HARBOR FRIEGHT: PM SUPPLIES: 001.000.64.576.80.31.00 99.3z AMAZON: PM SUPPLIES: BANDAGE E 001.000.64.576.80.31.00 229.3E OREGON PARKS & REC: CPSI COU Q 001.000.64.576.80.49.00 1,965.0( Page: 6 Packet Pg. 88 vchlist 02/18/2021 2:36:58PM Voucher List City of Edmonds 7.2.c Page: 7 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account vi Amoun 00 2182021 2/18/2021 062693 US BANK (Continued) t SMARTSIGN: PM SUPPLIES: ALUMI G L 001.000.64.576.80.31.00 105.7E AMAZON: PM SUPPLIES: GLOVES Q' 001.000.64.576.80.31.00 78.5< AMAZON: PM SUPPLIES: LAWN SIC N 001.000.64.576.80.31.00 39.7< AMAZON: PM SUPPLIES: CORRECT E 001.000.64.576.80.31.00 4.7, AMAZON: PM SUPPLIES: COMMER, 001.000.64.576.80.31.00 m 248.4( .3 8474 CREDIT FOR RETURNED ITEM: AM. CREDIT FOR RETURNED ITEM: AM Y 001.000.64.576.80.31.00 -311.1 8842 GFOA WEBINAR FOR D SHARP GFOA - 3D Accounting webinar for D E 001.000.31.514.23.49.00 35.0( 9573 CLIMATE BONDS INITIATIVE - 2020 v Climate Bonds Initiative - Water Sew( C 423.000.75.592.35.84.00 138.0( > 9821 GREENMUN CC -9821 02/08/21 a WHY WE SLEEP - TRAINING BOOK Q' a 001.000.41.521.40.31.00 11.3E Q ACTIVE SHOOTER INSTR. COURSE 001.000.41.521.40.49.00 695.0( 00 BALLISTIC PROTECTIVE GLASSES 7 001.000.41.521.22.35.00 147.9z o BODY LANGUAGE FOR LE - PECK L 001.000.41.521.40.49.00 125.0( 3 CAMTASIA/SNAGIT GOVT BUNDLE 001.000.41.521.40.31.00 319.0z 4 STREAMLIGHT BATTERIES E 001.000.41.521.22.31.00 99.3( RED CROSS PATCHES - TRAUMA K Q 001.000.41.521.22.31.00 56.2( Page: 7 Packet Pg. 89 vchlist 02/18/2021 2:36:58PM Voucher List City of Edmonds 7.2.c Page: 8 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account vi Amoun ow 2182021 2/18/2021 062693 US BANK (Continued) t 4 STREAMLIGHT BATTERIES G L 001.000.41.521.22.31.00 99.3( 5 APACHE WEATHERPROOF CASE Q' 001.000.41.521.22.31.00 79.4E SABRE RED DEFENSE SPRAY N 001.000.41.521.40.31.00 71.7E VEHICLE TRAUMA KITS E 001.000.41.521.22.35.00 3,117.0< AQUATIC DEATH/HOMICIDE DROW 001.000.41.521.40.49.00 m 235.0( .3 TEMPERED GLASS/CASES IPHONE 001.000.41.521.22.31.00 478.5� IPHONE CLOUD STORAGE 001.000.41.521.40.31.00 0.9� POWER ADAPTERS & STAMP E 001.000.41.521.22.31.00 345.8E R TLO SEARCHES FOR JAN 2021 001.000.41.521.21.41.00 116.4, EXTERNAL HARD DRIVE - MEHL > 001.000.41.521.21.31.00 55.1E a READING PEOPLE - B JOHNSEN a 001.000.41.521.40.49.00 199.0( Q STREET SURVIVAL - MITSUI 001.000.41.521.40.49.00 N 199.0( 00 DESK ORGANIZER 001.000.41.521.40.31.00 N 33.1E c DESK SUPPLIES - TRAIN. OFFICER L 001.000.41.521.40.31.00 59.5� 3 BID/Ed! 1687/0907 BID/ED! JANUARY 2021 MY EDMON BID/ED! JANUARY 2021 MY EDMON 140.000.61.558.70.41.40 -55.0( t B I D-1 687/0907 BID/ED! CREDIT CARD JANUARY 21 BID/Ed! Kyle Gabouer Hosting Servic Q 140.000.61.558.70.41.00 35.7.E Page: 8 Packet Pg. 90 vchlist 02/18/2021 2:36:58PM Bank code: usbank Voucher Date Vendor 2182021 2/18/2021 062693 US BANK 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account (Continued) BID/Ed! Reusable Stencil (Love Loca 140.000.61.558.70.31.00 BID/Ed! Simple990 - NonProfit Status 140.000.61.558.70.49.00 BID/Ed! Chalk Paint 140.000.61.558.70.31.00 BID/Ed! Facebook Advertisement 140.000.61.558.70.41.40 BID/Ed! Zoom Subscription for Febru� 140.000.61.558.70.49.00 Total Bank total Total vouchers 7.2.c Page: 9 vi Amoun 00 t 0 L 155.5, R Q. 40.0( N r� 70.4z E 306.4- a m 16.5z .L 24,395.3E 3 N 24,395.3E u t 24,395.3E U U 4- 0 Page: 9 Packet Pg. 91 i, Q 7.2.d vchlist 02/25/2021 12 : 06 : 30 P M Voucher List City of Edmonds Page Bank code : usbank a� Voucher Date Vendor Invoice PO # Description/Account Amoun u 2252021 2/25/2021 062693 US BANK 0747 PW CC - 02/08/2021 G L AMAZON - IPAD CASE, CORD & DA R 001.000.65.518.20.31.00 43.3( .a PNWS-AWWA- EMERGENCY PREF 421.000.74.534.80.49.00 120.0( PNWS-AWWA- EMERGENCY PREF a� 001.000.66.518.30.49.00 120.0( E WATER DISTRIBUTION MANAGER I 421.000.74.534.80.49.00 100.0( m WATER DISTRIBUTION MANAGER I L 3 421.000.74.534.80.49.00 100.0( AMAZON - WATER METER PHONE � 421.000.74.534.80.31.00 302.7( aUi AMAZON - SCREEN PROTECTORS 421.000.74.534.80.31.00 9.9- E AMAZON - OFFICE CHAIR M. JOHN R 422.000.72.531.90.35.00 U 303.5E AMAZON - WEBCAM o 001.000.65.518.20.31.00 54.3- > ZERO WASTE 2021 a 001.000.65.518.20.49.00 77.4E 2021 WATERWORKS CERT RENE" Q �- 421.000.74.534.80.49.00 42.0( N 2021 WATERWORKS CERT RENE" 421.000.74.534.80.49.00 42.0( N AMAZON - EAR PLUGS c 001.000.66.518.30.31.00 198.7, .� AMAZON - SUPPLIES FOR WATER 3 421.000.74.534.80.31.00 28.5, c AMAZON - LANYARDS aD E 001.000.66.518.30.31.00 40.3E AMAZON - BADGE ID HOLDER �a 001.000.66.518.30.31.00 15.4< Q AMAZON - SILICA GEL PACKETS Page: 1 Packet Pg. 92 vchlist 02/25/2021 12 :06 :30 P M Voucher List City of Edmonds 7.2.d Page: 2 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account vi Amoun 4) 2252021 2/25/2021 062693 US BANK (Continued) t 423.000.75.535.80.31.00 13.2( o AMAZON - WALL CALENDAR R 001.000.65.518.20.31.00 42.9� APPLE CHARGE FOR PHIL WILLIA� c 001.000.65.518.20.31.00 R 0.9� N AMAZON - BATTERIES FOR LIFT S1 c 423.000.75.535.80.31.00 d 6.91 E 0747 AMAZON RETURNS �a AMAZON - WALL CALENDARS RETI 001.000.65.518.20.31.00 -36.3E .L G AMAZON - WALL CALENDARS RETI 3 001.000.65.518.20.31.00 -42.9� Y 1558 DUO, ZOOM, ROBOFIBER, HP PRIM U m Newegg.com - Club 3D USB 3.1 TypE 512.000.31.518.88.31.00 78.8( E ENOM BulkRegister.com - Domain N, R 512.000.31.518.88.49.00 16.9E Amazon - Logitech M720 Wireless C 512.000.31.518.88.31.00 44.1 E Zoom - State of the City 2021 001.000.61.557.20.49.00 154.5E a Amazon - Cables Direct Snagless Ca Q 001.000.61.557.20.49.00 15.4( Amazon - Fluke Networks MMC-62-S N � 512.000.31.518.88.31.00 296.4E N Robofiber - BiDirectional 20Km single o 512.000.31.518.88.31.00 156.0( ENOM BulkRegister.com - Domain N; 3 512.000.31.518.88.49.00 47.0- Amazon - Fluke Networks MMC-50-S 512.000.31.518.88.31.00 352.4.E t Prince Technology - HPE 32GB Dual 512.000.31.518.88.31.00 199.0( Q Zoom - Cloud Recording (IT), Room Page: 2 Packet Pg. 93 vchlist 02/25/2021 12 :06 :30 P M Voucher List City of Edmonds 7.2.d Page: 3 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account vi Amoun 4) 2252021 2/25/2021 062693 US BANK (Continued) t 512.000.31.518.88.42.00 44.1 E o Zoom - Cloud Recording (IT), Room 001.000.23.512.50.42.00 54.1( Zoom - Cloud Recording (IT), Room 001.000.11.511.60.42.00 44.1( N Zoom - Cloud Recording (IT), Room 001.000.61.557.20.42.00 44.1( E ENOM BulkRegister.com - Domain N, 001.000.62.558.60.49.00 16.9E B&H Photo - Logickeyboard XL print L 001.000.11.511.60.31.00 112.1 E 3 Newegg.com - ORICO M3H4 High Sp Y 512.000.31.518.88.31.00 72.4, y Amazon - HP Color LaserJet Pro M2E t 001.000.31.514.23.35.00 483.9" E Newegg.com - ProCase iPad 10.2 Ca R 512.000.31.518.88.31.00 17.9- ,- Duo.com - MFA monthly qty 90 O 512.000.31.518.88.48.00 270.0( > ENOM BulkRegister.com - Domain N, 512.000.31.518.88.49.00 16.1 E a Robofiber - BiDirectional 20Km single Q 512.000.31.518.88.31.00 312.0( N Rev.com - Zoom Live Captions add o � 001.000.25.514.30.48.00 40.0( N Amazon - Adjustable Tablet Stand for o 001.000.11.511.60.31.00 22.0, Amazon - AkoaDa USB-C Cable for V 3 001.000.11.511.60.31.00 9.2E 1558 PRINCE TECHNOLOGY REFUND W Prince Technology - HPE 32GB Dual s 512.000.31.518.88.31.00 -199.0( 3355 AMAZON - RETURN OF BROKEN M, Q AMAZON - RETURN OF BROKEN M, Page: 3 Packet Pg. 94 vchlist 02/25/2021 12 :06 :30 P M Bank code : usbank Voucher Date Vendor 2252021 2/25/2021 062693 US BANK Voucher List City of Edmonds Invoice PO # (Continued) 3355 3355a 4474 6654 7.2.d Page: 4 Description/Account vi Amoun 00 t 422.000.72.531.40.31.00 -662.2� o MOLES CC- 2/08/21 R AMAZON - STORM - SUPPLIES/ WA Q- 422.000.72.531.40.31.00 70.6z AMAZON - MONITOR FOR STORMV N 422.000.72.531.90.31.00 650.1E c AMAZON - STORM - SUPPLIES/ WA E 422.000.72.531.40.31.00 251.3E AMAZON - MOUNT FOR MONITOR I 422.000.72.531.90.31.00 33.1' .L DRONE DEPLOY- YEARLY MEMBE 3 422.000.72.531.90.49.00 3,000.0( Y MOLES CC - 01 /06/2021 U m AMAZON - COMPUTER MONITOR (I 422.000.72.531.40.31.00 662.2E E COUNCIL VISA SUPPLIES & TRAINI R Ethical Considerations training MRSC 001.000.11.511.60.49.00 70.0( O Everett Herald one-year subscription > 001.000.11.511.60.31.00 111.9E o Amazon order for new Robert's Rules Q' a 001.000.11.511.60.31.00 19.8E Q Jurassic Parliament Training for CM k 001.000.11.511.60.49.00 27.0( Edmonds Beacon one-year subscripti N 001.000.11.511.60.31.00 59.9E o SULLIVAN CC - 2/08/21 L HOORAG- BANDANAS 3 001.000.66.518.30.31.00 227.3( PAINT SHAKER PARTS - CITY PARK CD 001.000.66.518.30.31.00 346.9E EASTWOOD COMPANY - PUBLIC uV 001.000.66.518.30.31.00 103.7E Q L&I PERMITS - MEADOWDALE CLU Page: 4 Packet Pg. 95 vchlist 02/25/2021 12 :06 :30 P M Bank code : usbank Voucher Date Vendor 2252021 2/25/2021 062693 US BANK 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.66.518.30.49.00 AED SUPERSTORE - YOST PARKA 001.000.66.518.30.31.00 SUPPLY HOUSE - PUBLIC SAFETY 001.000.66.518.30.31.00 Total Bank total ; Total vouchers 7.2.d Page: 5 vi Amoun (D t 94.2( o R 267.1, 0 c R 1,287.6( N 10,925.31 r- 10,925.31 a 10,925.31 L 3 U) U m U E 0 i, N L0 N N O d L 3 Q Page: 5 Packet Pg. 96 7.2.e vchlist 02/25/2021 12 : 24 : 54 P M Bank code: usbank Voucher Date Vendor 2262021 2/26/2021 076380 BETTER PROPERTIES METRO 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account March 2021 ACCT #00397358 4TH AVE PARKIN( 4th Avenue Parking Lot Rent - March 001.000.39.542.64.45.00 Total Bank total ; Total vouchers Page vi U a� Amoun u 0 R 417.E , 417.6 , N 417.6 a� 417.E i >, �a a m L 3 ui Y V d L V E V O R O L Q a N w N N O 3 c m E s �a a Page: 1 Packet Pg. 97 7.2.f Hour Type 903 Hour Class MISCELLANEOUS Payroll Earnings Summary Report City of Edmonds Pay Period: 1,035 (02/19/2021 to 02/19/2021) Description CLOTHING ALLOWANCE Hours Amount 0.00 1,200.00 0.00 $1,200.00 Total Net Pay: $1,105.78 02/25/2021 Packet Pg. 98 7.3 City Council Agenda Item Meeting Date: 03/2/2021 Acknowledge receipt of a Claim for Damages from Nathaniel Cook Staff Lead: NA Department: Administrative Services Preparer: Marissa Cain Background/History N/A Staff Recommendation Acknowledge receipt of a Claim for Damages from Nathaniel Cook by minute entry. Narrative Nathaniel Cook 632 Maple Street ($169.01) Attachments: Claims for Damages - Cook Nathaniel - for council Packet Pg. 99 CITY OF EDMONDS ."C19 CLAIM FOR DAMAGES FORM FEB 19 2021 Date Claim Form Received by City Please take note that C4 AIL4 16 a who currently resides at , mailing address * home phone # 44?rS3OneX,,6work phone #. n.la , and who resided at /r rat the time of the occurrence and whose date of birth is —.., is claiming damages against C► v of K'&Vfflw& (j ...hi ''fin 1he sum of $ l6q, D% arising out of the following circumstances listed below. N DATE OF OCCURRENCE: 2 I0 DZ TIME: "' 12 ! 30 1° �^'- LL E LOCATION OF OCCURRENCE: ^IGLwli� �T ►.nMze��►e+. r� ter. 4wd-mrp f Z W.J /9 `0 DESCRIPTION: E 2 1. Describe the conduct Ifid circumstan a th t brqujght about the i 'ury or damage. Also describe the injury or damage. �? c 0 L 0 (attach an extra sheet for additional information, if needed) .E 2. Provide a list of witnesses, if applicable, to the occurrence ipcludirig names, addresses, and phone numbers. ! • M OG[nEy A r � Y 0 0 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance company? If so, please provide the name of the insurance company: and the policy #: Yes * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY ✓ No Form Revised 05/06/14 Page t of 2 Packet Pg. 100 7.3.a * NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED " * I, Va re1c—,o,, le- . being first duly sworn, depose and say that I am the claimant for the above described; that I have read the above claim, know the contents thereof and believe the same to be true. I further acknowledge that any information I provide as part of this claim may be considered a public record and may be subject to disclosure pur ant to RCW 42.56. x 6 Signature of Claimant(s) State of Washington County of I certify that I know or have satisfactory evidence that *& .L %k is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument and acknowledged it to be (his/her) free and voluntary act for the uses and purposes mentioned in the instrument. o- 2 ?.ter Sig awre Titlek ~ FMy MAHINAY My appointment expires: -Z 1 ry Public Washington ntment Expires 11,2021 Please present the completed claim form to: City Clerk's Office City of Edmonds 121 5`h Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. m a� E L E .2 U Form Revised 05/06/14 Page 2 of 2 Packet Pg. 101 7.3.a Februa 10 2021 Incident Statement On the morning of Feb. 10, 2021, a City of Edmonds road crew began work on Maple Street. It appears they were performing maintenance on the sewer lines and/or storm drains as they were removing asphalt, digging down, and then employing a Storm Maintenance pump truck to (I assume) clear whatever lines they were accessing. When they began this procedure in front of our house, the Storm Maintenance truck pulled up just behind and to the left of my car, which was parked on the South side of the road. My father was sitting our shared office overlooking Maple Street and he noted at the time (around noon) that the boom on the truck was situated such that the large "pump" hose dangling from it was swinging back and forth by the rear passenger side window of my car. He could not see any damage to the vehicle at that time. About half an hour later, we noticed the road crew members looking at my car and I went out to take a look. It was at this point that we realized the window had been broken. The members of the crew who were immediately present and noticed the window said that they were not certain how it had been broken, though it had obviously broken while they were there working. At this point, the truck had pulled forward such that the dangling hose was no longer immediately in front of the broken window. I had witnessed the window intact both the evening prior and in the morning when I walked through our yard, so my best guess as to what happened is the metal fixture at the end of the Storm Maintenance truck's hose struck my window while the truck was behind and to the side of my car, either shattering the window at that time (perhaps when the truck moved forward and no one was directly observing the hose dangling in front) or breaking it such that the safety glass only began to fall out of the window once the crew began using a plate compacter nearby on the North side of the road (this was going on about 10 minutes before I went outside as I recall). E .2 U Packet Pg. 102 7.4 City Council Agenda Item Meeting Date: 03/2/2021 Authorization for Mayor to sign Local Agency Agreement with HBB for design of the Gateway Signs as part of the Hwy 99 Revitalization & Gateway Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On July 21, 2020, Council approved Supplemental Agreement #3 with SCJ for the Highway 99 Gateway Revitalization project. On February 9, 2021, staff presented this item to the Parks and Public Works Committee and the Committee placed the item the consent agenda. Staff Recommendation Authorize the Mayor to sign the agreement. Narrative This project will replace the existing center two-way left -turn lane on Highway 99 with raised landscaped medians and c-curb along the entire corridor from 2441" Street to 210th Street. Additional improvements include a High -Intensity Activated Crosswalk Beacon (HAWK) north of 234t" Street and gateway signs at both ends of the project. This project will improve corridor safety by reducing right-angle vehicle accidents and providing a safe pedestrian crossing with the HAWK signal. The design of the Gateway Signs on the north and south end of the corridor will be completed by HBB. The scope of work consists of the following tasks: Development of concept alternatives at both locations; Task Force / Council meetings; Public Involvement through virtual or in -person Open Houses; and Design of preferred alternative for both signs (90%, 95%, and 100% Design) The design of Gateway Signs will be incorporated into the plans and specifications for the Highway 99 project. The design is scheduled to be completed in December 2021 and construction would be completed in 2022. The services provided under this agreement will be funded by the Connecting Washington transportation funds. The agreement includes the scope of work and the consultant's preliminary fee proposal of $133,233 (including $12,090 in management reserve). Attachments: HBB Agreement Packet Pg. 103 7.4.a Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreemen Agreement Number: Firm/Organization Legal Name (do not use dba's): Hough Beck & Baird Inc. Address Federal Aid Number 2101 4th Avenue, Suite 1800, Seattle, WA 98121 n/a UBI Number Federal TIN 601-284-757 91-1504647 Execution Date Completion Date December 31, 2021 1099 Form Required Federal Participation ❑ Yes ❑✓ No ❑ Yes ❑✓ No Project Title Highway 99 Gateway Signs Project Description of Work See Exhibit A - Scope of Work. ❑ Yes i❑ No DBE Participation Total Amount Authorized: 121,143.00 ❑ Yes i❑ No MBE Participation Management Reserve Fund: $12,089.30 ❑✓ Yes ❑ No WBE Participation ❑ Yes ❑✓ No SBE Participation Maximum Amount Payable: $133,232.30 Index of Exhibits Exhibit A Scope of Work Exhibit B DBE Participation Exhibit C Preparation and Delivery of Electronic Engineering and Other Data Exhibit D Prime Consultant Cost Computations Exhibit E Sub -consultant Cost Computations Exhibit F Title VI Assurances Exhibit G Certification Documents Exhibit H Liability Insurance Increase Exhibit I Alleged Consultant Design Error Procedures Exhibit J Consultant Claim Procedures a Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Packet Pg. 104 Revised 0110112020 7.4.a THIS AGREEMENT, made and entered into as shown in the "Execution Date" box on page one (1) of this AGREEMENT, between the hereinafter called the "AGENCY," and the "Firm / Organization Name" referenced on page one (1) of this AGREEMENT, hereinafter called the "CONSULTANT." WHEREAS, the AGENCY desires to accomplish the work referenced in "Description of Work" on page one (1) of this AGREEMENT and hereafter called the "SERVICES;" and does not have sufficient staff to meet the requires commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provid the necessary SERVICES; and WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish consulting services to the AGENCY. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: I. General Description of Work The work under this AGREEMENT shall consist of the above -described SERVICES as herein defined, and necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor, and related equipment and, if applicable, sub -consultants and subcontractors necessary to conduct and complete the SERVICES as designated elsewhere in this AGREEMENT. II. General Scope of Work The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit "A" attached hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed utilizing performance based contracting methodologies. General Requirements m All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress, •N and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days' notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit "A." E as L The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will a outline in written and graphical form the various phases and the order of performance of the SERVICES in m sufficient detail so that the progress of the SERVICES can easily be evaluated. x The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the Stat of Washington. Q Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Packet Pg. 105 Revised 0110112020 7.4.a Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be shown on Exhibit `B" attached hereto and by this reference made part of this AGREEMENT. If the Prime CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF; regulation outlined in the AGENCY's "DBE Program Participation Plan" and perform a minimum of 30% of the total amount of this AGREEMENT. It is recommended, but not required, that non -DBE Prime CONSULTANTS, perform a minimum of 30% of the total amount of this AGREEMENT. In the absence of a mandatory UDBE, the Consultant shall continue their outreach efforts to provide SBE firm: maximum practicable opportunities. The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime; involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information shall identify any DBE Participation. Non -minority, woman owned DBEs does not count towards UDBE goa attainment. All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C - Preparation and Delivery of Electronic Engineering and other Data." All designs, drawings, specifications, documents, and other work products, including all electronic files, prepare( by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service foi these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through of on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shal be without liability or legal exposure to the CONSULTANT. Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below: If to AGENCY: If to CONSULTANT: _ Name: Bertrand Hauss Name: Merit Oviir Agency: City of Edmonds Agency: Hough Beck & Baird Inc. c Address: 121 5th Avenue N Address: 2101 4th Avenue, Suite 1800 City: Edmonds State: WA Zip: 98020 City: Seattle State: WA Zip: 98121 Email: bertrand.hauss@edmonds.wa.gov Email: moviir@hbbseattle.com Phone: (425) 771-0220 Phone: (206) 682-3051 Facsimile: (425) 771-0221 Facsimile: (206) 682-3245 a� L IV. Time for Beginning and Completion m m The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing b) _ the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of thi: AGREEMENT titled "Completion Date." r M The established completion time shall not be extended because of any delays attributable to the CONSULTANT Q but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because o unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established completion time. Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Packet Pg. 106 Agreement Revised 0110112020 V. Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES, specified in Section II, "Scope of Work". The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits "D" and "E" and by this reference made part of this AGREEMENT. A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the CONSULTANT'S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate and direct non -salary costs. Direct (RAW) Labor Costs: The Direct (RAW) Labor Cost is the direct salary paid to principals, professional, technical, and clerical personnel for the time they are productively engaged in work necessary to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the direct salary costs billed to the AGENCY. 2. Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as suc on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall be made at the ICR rates shown in attached Exhibits "D" and "E" of this AGREEMENT. Total ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT the actual ICR costs verified by audit, up to the Maximum Total Amount Payable, authorized under this AGREEMENT, when accumulated with all other Actual Costs. A summary of the CONSULTANT'S cost estimate and the ICR percentage is shown in Exhibits "D" and "E", attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime an all A&E sub -consultants) will submit to the AGENCY within six (6) months after the end of each firm's fiscal year, an ICR schedule in the format required by the AGENCY (cost category, dollar expenditures, etc for the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by the ICR schedule. It shall also be used for the computation of progress payments during the following year and for retroactively adjusting the previous year's ICR cost to reflect the actual rate. The ICR schedule will be sent to Email: ConsultantRates@wsdot.wa.gov. Failure to supply this information by either the prime CONSULTANT or any of their A&E sub -consultants shall cause the AGENCY to withhold payment of the billed ICR costs until such time as the required information is received and an overhead rate for billing purposes is approved. The AGENCY's Project Manager and/or the Federal Government may perform an audit of the CONSULTANT'S books and records at any time during regular business hours to determine the actual ICR rate, if they so desire. 3. Direct Non -Salary Costs: Direct Non -Salary Costs will be reimbursed at the Actual Cost to the CONSULTANT. (excluding Meals, which are reimbursed at the per diem rates identified in this section) These charges may include, but are not limited to, the following items: travel, printing, long distance telephone, supplies, computer charges and fees of sub -consultants. Air or train travel will be reimbursed only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with WSDOT's Accounting Manual M 13-82, Chapter 10 — Travel Rules and Procedures, and revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR) Part 31.205-46 "Travel Costs." The billing for Direct Non -Salary Costs shall include an itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the AGENCY upon request. All above charges must be necessary for the services provided under this AGREEMENT. Agreement Number: a Local AgencyA&E Professional Services Cost Plus Fixed Fee Consultant Agreement Packet Pg. 107 Revised 0110112020 7.4.a 2 Fixed Fee: The Fixed Fee, which represents the CONSULTANT'S profit, is shown in attached Exhibits "D" and "E" of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and the estimated person -hours required to perform the stated Scope of Work. In the event the CONSULTANT enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not previously paid in the progress payments will be covered in the final payment, subject to the provisions of Section IX entitled "Termination of Agreement." c 5. Management Reserve Fund (MRF): The AGENCY may desire to establish MRF to provide the Agreement Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $100,000 or 10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII, "Extra Work." 6. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in Section XIII, "Extra Work." No minimum amount payable is guaranteed under this AGREEMENT. B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required unde Section III, "General Requirements" of this AGREEMENT. The billings will be supported by an itemized listing for each item including Direct (RAW) Labor, Direct Non -Salary, and allowable ICR Costs to which will be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work on the PROJECT at the time of the interview. C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT, contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY b, the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit; all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. The CONSULTANT has twenty (20) working days after receipt of the final POST AUDIT to begin the appeal process to the AGENCY for audit findings. Q Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Packet Pg. 108 Revised 0110112020 7.4.a D. Inspection of Cost Records: The CONSULTANT and their sub -consultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upo: these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the State Auditor, WSDOT's Internal Audit Office and/or at the request of the AGENCY's Project Manager. VI. Sub -Contracting N M The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit "A" attached hereto and by this reference made part of this AGREEMENT. o� a� The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without' prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY = and sub -consultant, any contract or any other relationship. ° c a� Compensation for this sub -consultant SERVICES shall be based on the cost factors shown on Exhibit "E" attached 'U; hereto and by this reference made part of this AGREEMENT. c c The SERVICES of the sub -consultant shall not exceed its maximum amount payable identified in each sub- in consultant cost estimate unless a prior written approval has been issued by the AGENCY. 3 as All reimbursable direct labor, indirect cost rate, direct non -salary costs and fixed fee costs for the sub -consultant M shall be negotiated and substantiated in accordance with section V "Payment Provisions" herein and shall be `o memorialized in a final written acknowledgement between the parties. M All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall requirf r each sub -consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With v respect to sub -consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE's m Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. _ The CONSULTANT, sub -recipient, or sub -consultant shall not discriminate on the basis of race, color, national r_ origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable ,°-� requirements of 49 CFR Part 26 in the award and administration of DOT -assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the recipient deems appropriate. VII. Employment and Organizational Conflict of Interest E d a The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona m fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or = agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any a fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the E award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annu 5 this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration Q or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Packet Pg. 109 Revised 0110112020 7.4.a Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligatioi and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly retired employees, without written consent of the public employer of such person if he/she will be working on this AGREEMENT for the CONSULTANT. VIII. Nondiscrimination During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub -consultants, subcontractors and successors in interest, agrees to comply with the following laws and regulations: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. Chapter 21 Subchapter V § 2000d through 2000d-4a) • Federal -aid Highway Act of 1973 (23 U.S.C. Chapter 3 § 324) • Rehabilitation Act of 1973 (29 U.S.C. Chapter 16 Subchapter V § 794) • Age Discrimination Act of 1975 (42 U.S.C. Chapter 76 § 6101 et. seq.) • Civil Rights Restoration Act of 1987 (Public Law 100-259) • American with Disabilities Act of 1990 (42 U.S.C. Chapter 126 § 12101 et. seq.) • 23 CFR Part 200 • 49 CFR Part 21 • 49 CFR Part 26 • RCW 49.60.180 In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit "F' attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit "F" ir every sub -contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX. Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten c (10) days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the as CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate a fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non -salary costs incurred up t, a) the time of termination of this AGREEMENT. a, a No payment shall be made for any SERVICES completed after ten (10) days following receipt by the m CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notio _ of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this d section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for s any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT a the above formula for payment shall not apply. In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Packet Pg. 110 Revised 0110112020 7.4.a date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this subsection exceed th, amount, which would have been made using the formula set forth in paragraph two (2) of this section. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT's failure to perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default clauses listed previously. The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT's supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee. The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT as set forth in the second and third paragraphs of this section. Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those right; with respect to any future act or omission by the CONSULTANT. X. Changes of Work The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed of revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under section XIII "Extra Work." XI. Disputes Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within 10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under the procedures found in Exhibit "J". In the event that either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. Q Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Packet Pg. 111 Revised 0110112020 7.4.a XII. Legal Relations The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under thi AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall defend, indemnify, and hold The State of Washington (STATE) and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the CONSULTANT's agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their agents, officers, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legall liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub -consultants, subcontractors and c vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between CONSULTANT and any sub -consultant, subcontractor and vendor, of any tier. The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, C v proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT's m agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the = CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or c communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT; '2 provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions resulting from STATE and/or AGENCY'S, their agents', officers' and employees' failure to comply with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and employees by the CONSULTANT, its agents, employees, sub -consultants, subcontractors or vendors, of any tier, of a, any other persons for whom the CONSULTANT may be legally liable. a m The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor. m _ Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole c discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and 1. examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or w Q any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own employees or its agents against the STATE and /or the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated between the Parties. Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Packet Pg. 112 Revised 0110112020 7.4.a Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable supplemental AGREEMENT, the CONSULTANT shall provide On -Call assistance to the AGENCY during contrac administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques, job site safety, or any construction contractor's failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE. B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimur limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the aggregate for each policy period. C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for any "Auto" (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single limit for each occurrence. Excepting the Worker's Compensation Insurance and any Professional Liability Insurance, the STATE and AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub - consultant and/or subcontractor as an additional insured (the "AIs"), with no restrictions or limitations concerning products and completed operations coverage. This coverage shall be primary coverage and non-contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured coverage required hereunder. The CONSULTANT's and the sub -consultant's and/or subcontractor's insurer shall waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to: Name: Bertrand Hauss Agency: City of Edmonds Address: 121 5th Avenue N City: Edmonds State: WA Zip: 98020 Email: bertrand.hauss@edmonds.wa.gov Phone: (425) 771-0220 Facsimile: (425) 771-0221 No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to section IX "Termination of Agreement" of this AGREEMENT, shall be limited to the accumulative amount of the authorized AGREEMENT amount or one million dollars ($1,000,000.00), whichever is greater, unless the limit of liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional liability to third parties be limited in any way. Q Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Packet Pg. 113 Revised 0110112020 7.4.a The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party, and no third party beneficiary is intended or created by the execution of this AGREEMENT. The AGENCY will pay no progress payments under section V "Payment Provisions" until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. XIII. Extra Work A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENZ in the SERVICES to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify this AGREEMENT accordingly. C. The CONSULTANT must submit any "request for equitable adjustment," hereafter referred to as "CLAIM," under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCI decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of this AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However, nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XIV. Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineeringLU m data furnished by them. x XV. Federal Review o .N The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES in progress. c as XVI. Certification of the Consultant and the Agency L Attached hereto as Exhibit "G-1(a and b)" are the Certifications of the CONSULTANT and the AGENCY, Exhibit a "G-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered m Transactions, Exhibit "G-3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying = and Exhibit "G-4" Certificate of Current Cost or Pricing Data. Exhibit "G-3" is required only in AGREEMENT's over one hundred thousand dollars ($100,000.00) and Exhibit "G-4" is required only in AGREEMENT's over E five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III "Genera Q Requirements" prior to its performance of any SERVICES under this AGREEMENT. Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Packet Pg. 114 Revised 0110112020 7.4.a XVII. Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, o modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement to this AGREEMENT. XVIII. Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and conditions thereof. XIX. Protection of Confidential Information The CONSULTANT acknowledges that some of the material and information that may come into its possession or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state or federal statutes ("State's Confidential Information"). The "State's Confidential Information" includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records (or any other information identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security data, non-public Specifications, STATE and AGENCY non -publicly available data, proprietary software, State security data, or information which may jeopardize any part of the project that relates to any of these types of information. The CONSULTANT agrees to hold the State's Confidential Information in strictest confidence and not to make use of the State's Confidential Information for any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub -consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make it known to any other party without the AGENCY's express written consent or as provided by law. The CONSULTANT agrees to release such information or material only to employees, sub -consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to the State's Confidential Information. Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY's option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential Information; or (ii) returned all of the State's Confidential Information to the AGENCY, or (iii) take whatever other steps the AGENCY requires of the CONSULTANT to protect the State's Confidential Information. As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following: the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which the State's Confidential Information was received; who received, maintained and used the State's Confidential Information; and the final disposition of the State's Confidential Information. The CONSULTANT's records shall be subject to inspection, review, or audit upon reasonable notice from the AGENCY. The AGENCY reserves the right to monitor, audit, or investigate the use of the State's Confidential Information collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or investigating may include, but is not limited to, salting databases. Q Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Packet Pg. 115 Revised 0110112020 7.4.a Violation of this section by the CONSULTANT or its sub -consultants or subcontractors may result in termination of this AGREEMENT and demand for return of all State's Confidential Information, monetary damages, or penalties. It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing such proprietary and/or confidential information shall be clearly identified and marked as "Confidential" and shall be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT. The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidentia and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such confidential or proprietary material is developed. "Proprietary and/or confidential information" is not meant to include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully disclosed to one of the parties by a third parry that is not acting as an agent or representative for the other party; (iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by unaffiliated third parties engaged in the same business or businesses as the CONSULTANT. The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/ or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a public disclosure request is made to view materials identified as "Proprietary and/or confidential information" or otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that sucl records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the AGENCY will release the requested information on the date specified. The CONSULTANT agrees to notify the sub -consultant of any AGENCY communication regarding disclosure that may include a sub -consultant's proprietary and/or confidential information. The CONSULTANT notification to the sub -consultant will include the date that such records will be released by the AGENCY to the requester and state that unless the sub -consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or sub -consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages, liabilities, or costs associated with the AGENCY's said disclosure of sub -consultants' information. XX. Records Maintenance During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all "documents" pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all "documents" pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT's place of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such documents. "Documents" shall be retained until all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past the six (6) year retention period. For purposes of this AGREEMENT, "documents" means every writing or record of every type and description, including electronically stored information ("ESI"), that is in the possession, control, or custody of the CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENT `s, appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings, Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Packet Pg. 116 Revised 0110112020 7.4.a tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original. For purposes of this AGREEMENT, "ESI" means any and all computer data or electronic recorded media of any kind, including "Native Files", that are stored in any medium from which it can be retrieved and examined, either directly or after translation into a reasonably useable form. ESI may include information and/or documentation stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe Acrobat, SQL databases, or any other software or electronic communication programs or databases that the CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any personal devices used by the CONSULTANT or any sub -consultant at home. "Native files" are a subset of ESI and refer to the electronic format of the application in which such ESI is normally created, viewed, and /or modified. The CONSULTANT shall include this section XX "Records Maintenance" in every subcontract it enters into in relation to this AGREEMENT and bind the sub -consultant to its terms, unless expressly agreed to otherwise in writing by the AGENCY prior to the execution of such subcontract. In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the "Execution Date" box on page one (1) of this AGREEMENT. Signature Signature Date Date Any modification, change, or reformation of this AGREEMENTshall require approval as to form by the Office of the Attorney General. Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Packet Pg. 117 Revised 0110112020 7.4.a Exhibit A See attached Exhibit A. Scope of Wor) Federal Aid No. Agreement Number: Exhibit A - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 0110112 Packet Pg. 118 EXHIBIT A 7.4.a F_ HBB LANDSCAPE ARCHITECTURE Mr. Bertrand Hauss, P.E. Transportation Engineer City of Edmonds Bertrand.hauss@edmondswa.gov RE: Highway 99 Gateway Signs Dear Mr. Hauss, 16 February 2021 Thank you for your time in reviewing this project with our team on 20 January 2021. The project area primarily includes two gateway sign areas and beautification of the enhanced gateways with landscape and lighting elements. FORMA, a sign designer is also included as a subconsultant to HBB for sign design, sign lighting, materials, and cost estimating. The main purpose of this project is to develop and design two gateway signs, landscaping and lighting features in the vicinity of the city limits on Highway 99. The following areas are included in this task order: 1. Highway 99 & 244th St. SW / SR-104 (facing northbound movement). (Median and back of sidewalk) 2. Highway 99 & 212th St. SW (facing southbound movement). (Median and back of sidewalk) Our proposed scope of work will permit modification as we progress through the design process. The tasks that we are proposing for your project includes the following: TASK 1 PROJECT MANAGEMENT 1.1 Monthly Reporting & Invoicing a) Prepare and provide monthly reports with invoices. The project timeline is estimated to be 10 months from notice to proceed. 1.2 Project Contract, Schedule & Meeting Notes a) Prepare and maintain the project schedule, reference material, project files, notebook, and meeting notes. Consolidate notes and input from meetings. 1.3 Sign Consultant Coordination a) Coordinate the sign designs and locations with the FORMA, the sign consultant. b) Conduct weekly 1-hour call -in teleconference meetings with FORMA for coordination and progress on deliverables Task 1 Deliverables: • Project schedule and updates. • Meeting notes. TASK 2 BACKGROUND & SITE ANALYSIS 2.1 Background a) HBB will review available background information including planning documents, any history of the sites and the surrounding community, GIS information, any property encumbrances, and code requirements, sight distances, setbacks, standards, guidelines, and WSDOT requirements if applicable. Base maps will be prepared of the sign and landscape areas in AutoCAD format based on available files from the Highway 99 Revitalization & Gateway Project and/or publicly available aerial imagery. Packet Pg. 119 7.4.a Highway 99 Gateway Signs Page 2 of 6 16 February 2021 2.2 Kick-off Meeting & Site Walk -and -Talk a) Project Kick -Off Meeting: Prepare for and attend a project kick-off meeting with city staff and HBB. The goal will be to review the project work plan which includes assignments, lines of communication, design parameters, community engagement strategy and expectations, and project schedule. We will also review our initial background information review and base maps and determine a direction for conceptual alternatives. b) Walk -and -Talk Site Visit: Conduct a walk -and -talk site visit with city staff. The purpose is to discuss any site issues/observations and have an in-depth discussion of the gateway locations and overall vision. c) Task Force Meeting #1 (task force, property owners, or others) to review general direction of conceptual alternatives 2.3 Site Visit & Site Inventory and Analysis Plan a) Observations and notes will be taken at Kick-off Meeting to document existing conditions. Photo and video documentation of existing areas within the scope of work will be created for the design team's records. Summary notes will be prepared and provided to the city. b) We will prepare Site Inventory & Analysis plans for each gateway area (up to 6 total), illustrating existing site conditions, site opportunities and constraints based upon Background Task 2.1, and summarizing discussion points from the site visit. Task 2 Deliverables: • Project Work Plan • Site Inventory & Analysis Plan and Narrative (up to 6 areas, hand -drawn, field notes, summary of background information) Task 2 Meetings: • Project Kick -Off Meeting with city staff. • Walk -and -Talk site visit with city staff. • Walk -and -Talk site visit with task force. TASK 3 PRELIMINARY LANDSCAPE & SIGN CONCEPTS 3.1 Gateway Visioning a) Review Meeting #1: Prepare for and meet with city staff to present recommended sign location at north and south Gateways and present preliminary sign and massing locations. Develop a strategy for outreach meetings that may include the Hwy 99 Task Force. b) Task Force Meeting #2: Prepare for and meet with the Task Force to provide education about the overall project, and present options for specific sign locations, sign sizes and forms, materials, fonts, functional requirements, lighting and precedent imagery of similar gateway sign character to determine overall design direction or requirements. Precedent imagery may includel) modern, 2) traditional 3) hybrid options. (1 north and 1 south area, up to 3 options each) c) Review Meeting #2: Meet with city staff to review input from the Hwy 99 Task Force and discuss presentation graphics for Community Workshop #1. d) Develop a survey with questions and graphics to support an online open house that also summarizes the information presented during the workshop and solicits additional feedback (via Survey Monkey). e) Community Workshop #1: Based on feedback received from the city, Task Force, we will prepare draft community open house presentation materials for each gateway sign and landscape area (one north and one south area, up to 3 options each). The focus of Community Workshop #1 will be to educate the community about the project, present the signs' locations, forms, materials and overall gateway vision, and to solicit feedback on the design direction, and inspiration for the signs, sign content, and landscape and lighting character. HBB will prepare a public notice (for digital or hard -copy distribution), digital presentation, and web -based survey to support the virtual open house. HBB will help facilitate the event and prepare a summary of comments or feedback received. f) Provide a summary of the comments received to date and a written workshop summary that will define and document an overall vision with supporting goals and objectives for the gateways based on comments received during the virtual community workshop and from the survey, Task Force, and city. g) Review Meeting #3: Meet with the city to review the feedback received from the virtual open house and survey, and discuss presentation to City Council. h) Task Force #3: Meet with the Task Force to review the feedback received from the virtual open house and survey, and discuss and get input on the gateway design. HBB Packet Pg. 120 7.4.a Highway 99 Gateway Signs 16 February 2021 Page 3 of 6 i) City Council Meeting #1: Present the gateway visioning materials and feedback received from the Task Force and Community. 3.2 Concept Alternatives a) Based on feedback received, we will prepare 3 concept alternatives for each gateway sign and landscape area (2 areas, up to 3 options each). Each concept will include color rendered plans, precedent imagery of materials and forms, and photo - realistic renderings to illustrate before and after conditions, day and night/lighting conditions, and landscape character. This task will also include up to 3 concept alternatives for sign character, including sign text and graphics. b) Review Meeting #4: Meet with the city to review the conceptual alternatives and make revisions as necessary. c) Task Force Meeting #4: Prepare for and meet with the Task Force and present options for specific sign locations, sign sizes and forms, and precedent imagery to determine overall design direction or requirements. (2 areas, up to 3 options each) d) Review Meeting #5: Meet with city staff to review input from the Hwy 99 Task Force and discuss presentation graphics for Community Workshop #2. e) Preliminary cost estimates will be prepared for each concept listed in task 3.2.(a). Planting and irrigation costs will be prepared on a square footage basis by HBB. Sign costs will be prepared by FORMA. f) Conduct quality control reviews of the presentation materials and concepts. These reviews are performed by a licensed landscape architect who is not directly involved with the project. g) Community Workshop #2: Based on feedback from the city review, the concept alternatives will be refined and presented in a virtual open house format for Community Workshop #2. HBB will prepare a public notice (for digital or hard -copy distribution) and digital presentation. HBB will help facilitate the event and prepare a summary of comments or feedback received. h) Develop a survey with questions and graphics to support an online open house that also summarizes the information presented during Community Workshop #2 and solicits additional feedback (via Survey Monkey). i) Task Force #5: Meet with the Task Force to review the feedback received from the virtual open house and survey, and discuss and get input on the gateway design. j) Review Meeting #6: Meet with the city to review the feedback received from the virtual open house and survey, and determine a direction for a preferred alternative for each gateway location that we are to proceed with to the construction document phase. Provide a summary of the comments received during the virtual community workshop and from the survey. k) City Council Meeting #2: Present the gateway visioning materials and feedback received from the Task Force and Community. Get City Council input on final determination of the preferred alternative. Task 3 Deliverables: • Community Workshop fliers in digital format. • Community Workshop #1 presentation graphic. a) Landscape planting concept plan enlargement and photo examples for each gateway location (2 areas, up to 3 options each). b) Before and after Photoshop graphics for each gateway sign location (2 areas, up to 3 options each). c) Photo examples of sign shapes and character. • Community Workshop #2 presentation graphic. a) Landscape planting concept plan enlargement and photo examples for each gateway location (2 areas, up to 3 options each). b) Before and after Photoshop graphics for each gateway sign (2 areas, up to 3 options each). • Written community workshop summaries. • Survey Monkey questions and graphics. • Survey Monkey summary results. • Written summary of overall project vision and design criteria. • Review meeting notes. Task 3 Meetings: • Prepare for and attend up to six (6) design review meetings with city staff. • Prepare for and attend up to five (5) Task Force Meetings. • Community Workshop #1. HBB Packet Pg. 121 7.4.a Highway 99 Gateway Signs Page 4 of 6 16 February 2021 • City Council Meeting #1. • Community Workshop #2 (To coincide with SCJ Public Meeting). • City council meeting #2 TASK 4 CONSTRUCTION DOCUMENTATION 4.1 90% Construction Documents a) Develop and prepare draft 90% design drawings for each preferred gateway location. 90% drawings will include sign, landscape, and lighting plans and details and will be formatted to fit within the construction documents for the Highway 99 Revitalization and Gateway Project. b) Review Meeting #7: Review draft 90% design drawings and details with city staff and obtain design feedback to develop final 90% submittal. c) Develop final 90% submittal to be submitted as PDFs, including updated cost estimates, technical specifications, and the following drawing sheets: • Layout plan showing hardscape, sign and lighting locations (2 sheets at 1" = 10'-0" scale). • Sign details (3-4 sheets.) • Planting and hardscape plan and details. (2 sheets 1"=10'-0" scale). • Irrigation plan and details (2 sheets at 1" = 10'-0" scale). • Specifications (WSDOT format). • Cost estimate (WSDOT format). d) Interdisciplinary quality control review. Conduct an interdisciplinary quality control review of deliverables. Quality control review will be done by a senior, licensed landscape architect. e) Meeting with SCJ to coordinate plans, specifications and cost estimate. 4.2 95% Construction Documents a) Using the final 90% submittal as a base, develop and prepare draft 95% construction documents incorporating permit review comments and city comments. b) Review Meeting #8: Review draft 95% construction drawings, details, and technical specifications with city staff and obtain design feedback. c) Develop final 95% submittal to be submitted as PDFs, including updated cost estimates, technical specifications, and drawing sheets. d) Interdisciplinary quality control review. Conduct an interdisciplinary quality control review of deliverables. Quality control review will be done by a senior, licensed landscape architect. e) Meeting with SCJ to coordinate plans, specifications and cost estimate. 4.3100% Construction Documents / Bid Set a) Using the final 95% submittal as a base, develop and prepare draft Bid Set incorporating city comments. b) Review Meeting #9: Review draft 100% / Bid Set drawings, details and technical specifications with city staff and obtain design feedback. c) Develop 100% / final Bid Set be submitted as PDFs and will include updated cost estimates, technical specifications, and drawing sheets. d) Interdisciplinary quality control review. Conduct an interdisciplinary quality control review of deliverables. Quality control review will be done by a senior, licensed landscape architect. e) Meeting with SCJ to coordinate plans, specifications and cost estimate. f) City Council Meeting #2. Prepare for and attend City Council meeting #2 to present the final gateway designs. Task 4 Deliverables: • 90% construction documents including drawings, technical specifications, and cost estimate. • 95% construction documents including drawings, technical specifications, and cost estimate. • 100% / Bid Set construction documents including drawings, technical specifications, and cost estimate. • Review meeting notes. HBB Packet Pg. 122 7.4.a Highway 99 Gateway Signs Page 5 of 6 16 February 2021 Task 4 Meetings: • Prepare for and attend up to three (3) design review meetings with city staff. • Prepare for and attend three (3) coordination meetings with SCJ. TASK 5 BIDDING & CONSTRUCTION ADMINISTRATION SUPPORT 5.1 Bidding Support a) Addendum. Respond to contractor questions relating to the construction documents and assist in the preparation of one (1) addendum. b) Conformed Set. Integrate bid addenda information and produce a conformed set of plans, details, and specifications. 5.2 Construction Administration Support a) Submittals. Review and assist with the processing of. Submittals include product data, product samples, shop drawings, and other submittals required by the construction documents. b) RFIs. Respond to contractor questions and clarifications and process substitution request(s). Up to four (4) RFls are included. c) Change Order. Assist with the preparation of one (1) change order. d) Field Reviews. Provide up to three (3) field reviews. All field reviews will receive a written field report that is reviewed (QAIQC) by a senior landscape architect. e) Substantial Completion. Perform one (1) site walk-through on -site to review all signage, planting, and irrigation construction work. f) Backcheck Review for final completion. Provide one (1) backcheck review for final completion. Task 5 Deliverables: • Addendum to construction documents (plans, details, and specifications). • Written documentation of field review and punch list review. • Written submittal responses. • Written documentation of RFI responses. • Written responses to substitution requests. • Preparation of sketches relating to one (1) change order to landscape construction documents. ASSUMPTIONS The above scope and fee are based on the following assumptions: Any language translation services (live or for materials prepared) will be provided by the city. Community and review meetings with city staff will be by online/conference call hosted by HBB over GoTo Meeting or by the city with Zoom. Presentation materials will be presented in an electronic format. Printed presentation boards and other materials are not included but are available as an additional expense. Electric service, structural details and right-of-way acquisition plans will be by the SCJ's team. Assembling and printing construction documents will be by SCJ's team. Attendance at any special meetings (public hearings, permitting agency meetings) are not part of this agreement, but are available as additional services. Close-out services including preparation of record drawings, review of contractor's as -built information, review of contractor's operation and maintenance manual submittals, and contractor's warranty submittal are not included but are available as additional services. HBB Packet Pg. 123 7.4.a Highway 99 Gateway Signs 16 February 2021 Page 6 of 6 8. Guarantee Period services, including quarterly plant warranty and plant establishment reviews, review for final acceptance of the landscape and irrigation guarantee period are not included but are available as additional services. We are prepared to negotiate any adjustments in design services to meet the requirements of the project. If you have any questions regarding the above proposal, please call. Best regards, HOUGH BECK & BAIRD INC. Jim Howard, ASLA, CSI Principal Attachments: Exhibit A. HBB Fee Spreadsheet Exhibit B. FORMA Fee Spreadsheet HBB Packet Pg. 124 7.4.a Washington State CAiDepartment of Transportation May 29, 2020 Hough Beck & Baird, Inc. 215 Westlake Avenue North Seattle, WA 98109 Development Division Contract Services Office PO Box 47408 Olympia, WA 98504-7408 7345 landerson Way SW Tumwater, WA 98501-6504 TTY: 1-800-833-6388 www.wsdot.wa.gov Subject: Acceptance FYE 2019 ICR — Risk Assessment Review Dear Pam Neuman: Based on Washington State Department of Transportation's (WSDOT) Risk Assessment review of your Indirect Cost Rate (ICR), we have accepted your proposed FYE 2019 ICR of 121.55% of direct labor. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with your firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 705-7019 or via email consultantratesAwsdot.wa.gov. Regards; ERIK K. JONSON Contract Services Manager EKJ:ah Packet Pg. 125 Hough Beck & Baird Inc. Indirect Cost Rate Schedule Fiscal Year December 31, 2019 7.4.a Description Statement HBB Adj. Adj. Ref. Amount % Direct Labor Indirect Costs: Fringe Benefits Holiday Pay Paid Time Off (PTO) Payroll Taxes Corporate Taxes (1120) Pension Contributions Payroll Bonus Payroll Bonus - Owners Health Care Insurance Key Man Life Insurance Total Fringe Benefits General Overhead Indirect Salaries - Principals Indirect Salaries - Employees Bid and Proposal (Employee) Bid and Proposal (Principal) Continued Education Courses Payroll Variance/Uncompensated Overtime Consultants -Reimbursable Laboratory Services -Reimbursable Travel & Lodging - Reimbursable Reproductions -Reimbursable Meals - Reimbursable Models/Renderings/Photo/Mockups Misc. Reimbursable Expenses Supplies & Periodicals - Reimbursable Postage/Shipping/Delivery - Reimbursable Meals - WSDOT Not Allowed Professional Development Professional Registration & Dues Rent Office Supplies/Periodicals Telephone/Communications Postage & Shipping Repairs & Maintenance Office Printing & Repro. Other Office Expense Legal Interest Expense Accounting/Audit/Tax Prep. Bank Charges Professional Liability Insurance Other Ins. Premiums Misc. Taxes & Licenses Out -of -State Licenses & Tax Meals (Business Meetings) Meals: Staff Meeting Meals: Staff Review Lunches Mileage/Parking/Bus Travel & Lodging - Proposals CEU Travel & Lodging Specific Client Presentations Public Relations/Contributions Office Functions/Events Lobbying Activities Advertising $ 828,109 $ 33,354 128,713 101,947 2,702 (2702) A 21,672 22,050 104,242 (104242) L 63,186 225 (225) B $ 478,091 (107169) 0.00 56,716 172713 55845 67444 595 (96797) 571036 (571036) G 360 (360) G 12960 (12960) G 7584 (7584) G 705 (705) G 350 (350) G 2421 (2421) G 651 (651) G 202 (202) G 3657 (3657) 1 5932 7245 (306) D,J 157477 11576 17464 1985 44860 (3012) 6665 6748 3758 (3758) C 1650 1551 11633 3022 40209 976 (976) J 855 (333) 1 46 (46) 1 120 (120) F 12534 4559 3705 787 1450 (1450) E 10045 (10045) K 116 (116) D 12520 (12520) H $ 828,109 100.00% $ 33,354 4.03% 128713 15.54% 101947 12.31% 0 0.00% 21672 2.62% 22050 2.66% 0 0.00% 63186 7.63% 0 0.00% $ 370,921 44.79% 56,716 6.85% 0 172713 20.86% ayi 55845 6.74% 67444 8.14% 595 0.07% 07 (96797) -11.69% 3 0 0.00% y 0 0.00% c"+a 0 0.00% 0 0.00% ,o 0 0.00% v 0 0.00% 0 0.00% r o 0 0.00% U 0 0.00% m 0 0.00% _ 5932 0.72% `r 6939 0.84% r 157477 19.02% p 11576 1.40% N 17464 2.11 % 1985 0.24% 44860 5.42% c (3012) -0.36% 6665 0.80% 6748 0.81 % 0 0.00% a 1650 0.20% m 1551 0.19% 2 11633 1.40% 3022 0.36% d 40209 4.86% t 0 0.00% U 521 0.06% Q 0 0.00% 0 0.00% 12534 1.51% 4559 0.55% 3705 0.45% 787 0.09% 0 0.00% 0 0.00% 0 0.00% 0 Packet Pg. 126 Hough Beck & Baird Inc. Indirect Cost Rate Schedule Fiscal Year December 31, 2019 7.4.a Description Statement HBB Adj. Adj. Ref. Amount % Depreciation Total General Overhead Total Indirect Costs & Overhead Indirect Cost Rate 42363 $ 1,265,279 (629594) 0.00 $ 1,743,370 (736763) 0.00 210.52% 121.55% 42363 5.12% $ 635,685 76.76% $ 1,006,607 121.55% 121.55% References Hough Beck & Baird Adjustments: A Federal Income Tax unallowable per 48 CFR 31.205-41(b)(1) B Key Man Life Insurance unallowable per 48 CFR 31.205-19(a)(2)(vi) C Interest Expense unallowable per 48 CFR 31.250-20 D Lobbying unallowable per 48 CFR 31.205-22 Lobbying E Contributions or Donations unallowable per 48 CFR 31.205-8 F 48 CFR 31.205-13 -- Employee Morale, Health, Welfare, Food Service - unallowable G Direct costs billed to clients per 48 CFR 31.202(a) H Advertising 48 CFR 31.205-1(d) I Local meals per 48 CFR 31.205-14 and WSDOT Travel Directive D 13-50, except when the meal is a bona fide business meeting there must be an agenda, a listing of people who attended showing how much was spent for each person. Montana, Idaho, and Oregon, SMPS, WTS fees not allocable per 48 CFR 31.201-4 Holiday Party or Picnic unallowable FAR 31.205-14 Owner's Bonus unallowable based on Profits 48 CFR 31.205-6(a)(6)(ii)(B) To support costs, Packet Pg. 127 7.4.a Exhibit B Not Applicable DBE Participation a Agreement Number: Exhibit B - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 0110112 Packet Pg. 128 7.4.a Exhibit C Preparation and Delivery of Electronic Engineering and Other Date In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is to use in preparing electronic files for transmission to the agency. The format and standards to be provided may include, but are not limited to, the following: I. Surveying, Roadway Design & Plans Preparation Section A. Survey Data Not Applicable B. Roadway Design Files Not Applicable C. Computer Aided Drafting Files AutoCAD 2018 or higher Agreement Number: Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 0110112 Packet Pg. 129 7.4.a D. Specify the Agency's Right to Review Product with the Consultant WSDOT Local Programs and City of Edmonds representatives will review all deliverables and published work products. E. Specify the Electronic Deliverables to Be Provided to the Agency See Exhibit A F. Specify What Agency Furnished Services and Information Is to Be Provided See Exhibit A Agreement Number: Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 0110112 Packet Pg. 130 7.4.a IL Any Other Electronic Files to Be Provided Electronic products to be provided in the following formats:.xlsx, .docx, .pdf, .pptx, .mpp, .html III. Methods to Electronically Exchange Data email, ftp site, SharePoint site, thumb drive, CD or DVD Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 0110112 Packet Pg. 131 7.4.a A. Agency Software Suite Microsoft Office B. Electronic Messaging System Not Applicable C. File Transfers Format See response to Item II, above. Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 0110112 Packet Pg. 132 7.4.a Exhibit D See attached Exhibit A. Prime Consultant Cost Computation: Agreement Number: Exhibit D - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 0110112 Packet Pg. 133 EXH Project: Highway 99 Gateway Signs Owner: City of Edmonds Prime Firm: HBB Landscape Architecture Date: 2/3/2021 Summary HBB FORMA TASK 1. Project Management $10,268.27 $3,750.00 TASK 2. Background & Site Analysis $6,049.78 $1,800.00 TASK 3. Preliminary Landscape & Sign Concepts $29,269.10 $15,900.00 TASK 4. Construction Documentation $32,870.04 $8,400.00 TASK 5.1 Bidding & Construction Administration Support $11,085.81 $1,500.00 SUBTOTAL $89,543.00 $31,350.00 10% Management Reserve $8,954.30 $3,135.00 Expenses (travel) $250.00 $0.00 TOTAL $98,747.30 $34,485.00 -]FTOTAL CONTRACT COST $133,232.30 1 of 5 Packet Pg. 134 Exh Project: Highway 99 Gateway Signs Owner: City of Edmonds Firm: HBB Date: 211612021 Scope of Work Principal PM / LA Design Comp./ Tech Contracts Admin TASK SUBTOTAL $70.00 $ 62.50 1 $ 40.00 1 $ 34.00 1 $ 52.00 TASK 1. Project Management 16 36 10 �0 © $4,082.00 1.1 Monthly Repo in & Invoicing 6 6 1.2 Project Contract, Schedule & Meeting Notes 6 24 1.3 Sin Consultant Coordination a. Coordinate with FORMA 6 b. Weekly teleconference meetings with FORMA 20 meetings) 10 10 TASK 2. Background & Site Analysis ® 10 12 30 �0 $2,405.00 2.1 Background 1 4 1 8 2.2 Kick-off Meetinq & Site Walk -and -Talk a. Project Kick-off Meeting 1 1 b. Walk & Talk Site Visit 2 2 C. Stakeholder Meetinq #1 1 2 2.3 Site Visit & Site Inventory and Analysis Plan a. Existinq Conditions Memo and Siqn Location Recommendations 2 2 b. Site Inventory and Analysis Plan 2 8 1 20 TASK 3.1 Preliminary Landscape & Sign Concepts 22 51 52 142 0 $11,635.50 3.1 Gateway Visionin a. Review meeting #1 1 4 8 b. Stakeholder Meeting #2 1 2 2 4 C. Review Meeting #2 1 2 4 d. Online Open House Survey 2 4 4 e. Community Workshop #1 2 8 6 32 f. Written Workshop & Survey Summary 2 2 4 g. Review Meeting #3 1 1 h. Stakeholder Meeting #3 1 2 i. City Council Meeting #1 1 1 2 4 3.2 Concept Alternatives a. Concept Alternatives 2 16 10 40 b. Review Meeting #4 1 1 C. Stakeholder Meeting #4 1 2 2 d. Review Meeting #5 1 1 e. Preliminary Cost Estimates 1 4 8 f. Quality Control Review 4 2 g. Community Workshop #2 2 8 8 28 h. On-line Open House Survey 2 4 4 i. Stakeholder Meeting #5 1 2 Review Meeting #6 1 1 City Council Meeting #2 1 1 TASK 4. Construction Documentation 18 54 51 188 $13,067.00 4.1 90% Construction Documents a. Draft 90% Plans, Specifications and Estimates 18 24 72 b. Review Meeting #7 1 C. Final 90% Plans, Specifications and Estimates 4 5 20 d. Interdisciplinary QC Review 6 2 2 e. Meeting with SCJ 1 4.1 95% Construction Documents a. Draft Bid Plans, Specifications and Estimates 12 10 40 b. Review Meeting #8 1 C. Final 95% Plans, Specifications and Estimates 4 4 20 d. Interdisciplinary QC Review 4 2 e. Meeting with SCJ 1 4.2 100% Construction Documents / Bid Set a. Draft Bid Plans, Specifications and Estimates 8 6 24 b. Review Meeting #9 1 C. Final Bid Plans, Specifications and Estimates 2 2 8 d. Interdisciplinary QC Review 2 2 2 e. Meeting with SCJ 1 2 of 5 Packet Pg. 135 Exh Scope of Work Principal PM / LA Design Comi Tech Contracts Admin TASK SUBTOTAL 570.00 $ 6250 S 40.00 $ 34.00 S 52.00 TASK 5. Bidding & Construction Administration Support 54 18 $4,407.00 5.1 Bidding Support a. Addendum 2 4 b. Conformed Set 1 1 2 5.2 Construction Administration Support a. Submittals 15 b. RFIs 4 c. Change Order 1 4 12 d. Field Reviews 2 16 e. Substantial Completion 1 6 f. Backcheck Review for Final Completion 1 6 Total Hours 66 205 125 378 Total Cost $4,620.00 $12,812.50 $5,000.00 $12,852.00 $312.00 $35,596.50 Overhead 11 121.55/. $43,267.55 i Profit 30.00% $10,678.95 COST OF HBB SERVICES $89,543.00 Q 3ots Packet Pg. 136 7.4.a Exhibit E Sub -consultant Cost Computation; The CONSULTANT shall not sub -contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. Refer to section VI "Sub -Contracting" of this AGREEMENT. See Exhibit B - Scope of Work and Cost Computations for Sub -consultant Work. Agreement Number: Exhibit E - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 0110112 Packet Pg. 137 Exh Project: Highway 99 Gateway Signs Owner: City of Edmonds Firm: FORMA Date: 2/3/2021 Scope of Work Principal PM Design Comp./Tech Contracts Admin TASK SUBTOTAL S150.00 S $ S $ TASK 1. Project Management 25 �0 �0 �0 �0 $3,750.00 1.1 Monthly Reporting & Invoicing 5 1.2 Project Contract, Schedule & Meeting Notes 1.3 Sin Consultant Coordination a. Coordinate with FORMA b. Weekly teleconference meetings with FORMA 20 meetings) 20 TASK 2.1 Background & Site Analysis 2.1 Background 4 2.2 Kick-off Meetinq & Site Walk -and -Talk a. Project Kick-off Meeting 1 b. Walk & Talk Site Visit 2 C. Walk & Talk Site Visit (Stakeholders) 1 2.3 Site Visit & Site Inventory and Analysis Plan a. Existinq Conditions Memo and Sign Location Recommendations 2 b. Site InventoN and Analysis Plan 1 2 TASK 3.1 Preliminary Landscape & Sign Concepts 106 DODO $15,900.00 3.1 Gateway Visionin a. Review meeting #1 3 b. Stakeholder Meeting #1 12 C. Review Meeting #2 3 J. Online Open House Survey e. Community Workshop #1 16 f. Written Workshop & Survey Summary g. Review Meeting #3 1 h. Stakeholder Meeting #2 1 i. City Council Meeting #1 1 3.2 Concept Alternatives a. Concept Alternatives 40 b. Review Meeting #4 1 C. Stakeholder Meeting #3 1 J. Review Meeting #5 1 e. Preliminary Cost Estimates 8 f. Quality Control Review g. Community Workshop #2 16 h. On-line Op in House Survey Stakeholder Meeting #4 1 Review Meeting #6 1 TASK 4. Construction Documentation 56 E=1L=L=� $8,400.00 4.1 90% Construction Documents a. Draft 90% Plans, Specifications and Estimates 12 b. Review Meeting #7 1 C. Final 90% Plans, Specifications and Estimates 8 J. Interdisciplinary QC Review e. Meeting with SCJ 4.1 95% Construction Documents a. Draft Bid Plans, Specifications and Estimates 12 b. Review Meeting #8 1 C. Final 95% Plans, Specifications and Estimates 6 d. Interdisciplinary QC Review e. Meeting with SCJ 4.2 100% Construction Documents / Bid Set a. Draft Bid Plans, Specifications and Estimates 8 b. Review Meeting #9 1 C. Final Bid Plans, Specifications and Estimates 6 d. Interdisciplinary QC Review e. Meeting with SCJ f. City Council Meeting #2 1 4of5 Packet Pg. 138 Exh Scope of Work Principal PM Design Comp./ Tech Contracts Admin TASK SUBTOTAL $150.00 $ $ $ $ TASK 5. Bidding & Construction Administration Support 10 E=E=E=� $1,500.00 5.1 Bidding Support a. Addendum 1 b. Conformed Set 1 5.2 Construction Administration Support a. Submittals 3 b. RFls C. Change Order 1 d. Field Reviews 2 e. Substantial Completion 1 f. Backcheck Review for Final Completion 1 Total Hours 209 DO DO DO DO Total Cost $31,350.00 $0.00 $0.00 $0.00 $0.00 $31,350.00 COST OF FORMA SERVICES $31,350.00 C O N d CD M 2 L O r- t3i .y O l7 C t31 R 3 m ca c9 L O U L r O U m m 2 r c O .y O C d E d d L tm a m m x E 2 a 5 of 5 Packet Pg. 139 7.4.a Exhibit F Title Vl Assurance: During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the "REGULATIONS"), which are herein incorporated by reference and made a part of this AGREEMENT. 2. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub -consultants, including procurement of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when this AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. 3. Solicitations for Sub -consultants, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub -contract, including procurement of materials or leases of equipment, each potential sub - consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT's obligations under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports: The CONSULTANT shall provide all information and reports required by the t REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, M accounts, other sources of information, and its facilities as may be determined by the AGENCY, the c STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such v REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the ca exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has c made to obtain the information. c .N 5. Sanctions for Non-compliance: In the event of the CONSULTANT's non-compliance with the non- discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to: • Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT L complies, and/or; a • Cancellation, termination, or suspension of this AGREEMENT, in whole or in part. m x 6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub -consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means Q of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a sub -consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States. Agreement Number: Exhibit F - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 0110112 Packet Pg. 140 7.4.a Exhibit G Certification Document: Exhibit G-1(a) Certification of Consultant Exhibit G-1(b) Certification of Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying Exhibit G-4 Certificate of Current Cost or Pricing Data Agreement Number: Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/011 Packet Pg. 141 7.4.a Exhibit G-1(a) Certification of Consultant I hereby certify that I am the and duly authorized representative of the firm of Hough Beck & Baird Inc. whose address is 2101 4th Avenue, Suite 1800, Seattle, WA 98121 and that neither the above firm nor I have: a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this AGREEMENT; b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any); I acknowledge that this certificate is to be furnished to the City of Edmonds and the Federal Highway Administration, U.S. Department of Transportation in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Hough Beck & Baird Inc. Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Agreement Number: Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/ Packet Pg. 142 7.4.a Exhibit G-1(b) Certification of I hereby certify that I am the: EI ❑ Other of the , and or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a) Employ or retain, or agree to employ to retain, any firm or person; or b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any): I acknowledge that this certificate is to be furnished to the and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Signature Date Agreement Number: Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01 Packet Pg. 143 7.4.a Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgmer rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and D. Have not within a three (3) year period preceding this application / proposal had one or more public transactions (Federal, State and local) terminated for cause or default. II. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Hough Beck & Biard Inc. Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Agreement Number: Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01 Packet Pg. 144 7.4.a Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment, or modification of Federal contract, grant, loan or cooperative AGREEMENT. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00, for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier sub -contracts, which exceed $100,000, and that all such sub -recipients shall certify and disclose accordingly. Hough Beck & Baird Inc. Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Agreement Number: Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01 Packet Pg. 145 7.4.a Exhibit G-4 Certificate of Current Cost or Pricing Data This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section 2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer's representative in support of * are accurate, complete, and current as of **. This certification includes the cost or pricing data supporting any advance AGREEMENT's and forward pricing rate AGREEMENT's between the offer or and the Government that are part of the proposal. Firm: Signature Date of Execution***: Title *Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title. **Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached. ***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. Agreement Number: Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01 Packet Pg. 146 7.4.a Exhibit H Liability Insurance Increas( To Be Used Only If Insurance Requirements Are Increased The professional liability limit of the CONSULTANT to the AGENCY identified in Section XII, Legal Relations and Insurance of this Agreement is amended to $ The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the amount of $ Such insurance coverage shall be evidenced by one of the following methods: • Certificate of Insurance. • Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. Self-insurance through documentation of a separate fund established exclusively for the payment of professional liability claims, including claim amounts already reserved against the fund, safeguards established for payment from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for those funds. Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed $1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit. If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional professional liability insurance required. Notes: Cost of added insurance requirements: $ • Include all costs, fee increase, premiums. • This cost shall not be billed against an FHWA funded project. • For final contracts, include this exhibit. Agreement Number: Exhibit H - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 0110112 Packet Pg. 147 7.4.a Exhibit I Alleged Consultant Design Error Procedure: The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1 Potential Consultant Design Error(s) is Identified by Agency's Project Manager At the first indication of potential consultant design error(s), the first step in the process is for the Agency's project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded projects, the Region Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed documentation than is normally required on the project. Examples include: all decisions and descriptions of work; photographs, records of labor, materials and equipment. Step 3 Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed further, the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manager and any personnel (including sub -consultants) deemed appropriate for the alleged design error(s) issue. Step 4 Attempt to Resolve Alleged Design Error with Consultant CO After the meeting(s) with the consultant have been completed regarding the consultant's alleged design error(s), there are three possible scenarios: • It is determined via mutual agreement that there is not a consultant design error(s). If this is the case, 0 N then the process will not proceed beyond this point. • It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case, then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement E with the consultant. The settlement would be paid to the agency or the amount would be reduced from L the consultant's agreement with the agency for the services on the project in which the design error a took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary m of the settlement for review and to make adjustments, if any, as to how the settlement affects federal = reimbursements. No further action is required. • There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency M Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal Q counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5. Agreement Number: Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 0110112 Packet Pg. 148 7.4.a Step 5 Forward Documents to Local Programs For federally funded projects all available information, including costs, should be forwarded through the Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General's Office for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs for federal reimbursement. • If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount of federal participation in the agreed upon resolution of the issue. N M • If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or by litigation. Agreement Number: Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 0110112 Packet Pg. 149 7.4.a Exhibit J Consultant Claim Procedure! The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s) are a total of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement's scope of work, they may be entitled to a claim. The first step that must be completed is the request for consideration of the claim to the Agency's project manager. The consultant's claim must outline the following: • Summation of hours by classification for each firm that is included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; • Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; and • Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation After the consultant has completed step 1, the next step in the process is to forward the request to the Agency's project manager. The project manager will review the consultant's claim and will met with the c Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the N FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's recommendation for federal participation in the claim to the WSDOT Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from agency funds. d If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs L a (if applicable), and FHWA (if applicable) agree with the consultant's claim, send a request memo, including m backup documentation to the consultant to either supplement the agreement, or create a new agreement = for the claim. After the request has been approved, the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for E the agreement is subject to audit. No further action in needed regarding the claim procedures. v Q If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures. Agreement Number: Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 0110112 Packet Pg. 150 7.4.a Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s) If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied by the consultant regarding the claim; • Agency's summation of hours by classification for each firm that should be included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; • Explanation regarding those areas in which the Agency does/does not agree with the consultant's claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s); and • Recommendations to resolve the claim. Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s) and rationale utilized for the decision. Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. Agreement Number: Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 0110112 Packet Pg. 151 8.1 City Council Agenda Item Meeting Date: 03/2/2021 2021 Carryforward Budget Amendment Staff Lead: Dave Turley Department: Administrative Services Preparer: Marissa Cain Background/History Amend the 2021 Ordinance No. 4211 Staff Recommendation Staff recommends that Council approve Ordinance No. XXXX amending the 2021 Budget. Attachments: 2021 Carryforward Budget Amendment Exhibits 2021 Carryforward Budget Amendment Ordinance Packet Pg. 152 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: Unfreezing park maintenance positions that were not included in the 2021 budget. One (1) Senior Parks Maintenance Worker and four (4) Seasonal Parks Maintenance Laborers (two of them for the beautification program). These positions are critical to providing the current level of service and keeping our parks clean and safe for all to enjoy. In 2020 the seasonal positions were filled late which made catching up with the Spring growing season very challenging. Parks have seen a significant increase in usage since the pandemic hit, therefore these positions have been deemed highly necessary. Department: Parks, Recreation & Cultural Services Fund Name: 001 GENERAL Division: Parks Title: 2021 Frozen Positions: FTE and Seasonals Preparer: Shannon Burley Budget Amendment Type New Item For Council To Consider 2020 Adopted Budget Date of Discussion or Budget Approval? How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.64.576.80.11.00 Salaries: 2 Seasonal Park Maint Laborers $ 28,526 $ S $ S 001.000.64.576.80.23.00 Benefits: 2 Seasonal Park Maint Laborers 2,183 001.000.64.576.81.11.00 Salaries: 2 Seasonal Beautification Workers 23,140 001.000.64.576.81.23.00 Benefits: 2 Seasonal Beautification Workers 1,770 001.000.64.576.80.11.00 Salaries: 1 FTE Senior Park Maint Worker 61,788 001.000.64.576.80.23.00 1 Benefits: 1 FTE Senior Park Maint Worker 7,341 Total Expenditure Increase(Decrease 1 1 $ 124,748 $ S $ S Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) S $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 Beginning Fund Balance S 124,748 $ S $ S Total Beginning Fund Balance Increase(Decrease) $ 124,748 $ S $ S Q Packet Pg. 153 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: The trial regarding the City's easement in front of the Ebb Tide Condominiums has been postponed due to Covid-19. This is the funding for expert witnesses. Department: Parks, Recreation & Cultural Services Fund Name: 001 GENERAL Division: Parks Title: Ebb Tide Litigation Professional Witness Fees Preparer: Shannon Burley Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.64.571.21.41.00 Ebb Tide Litigation Professional Witness Fees $ 17,250 $ S $ $ Total Expenditure Increase Decrease $ 17,250 $ $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) S $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 Beginning Fund Balance S 17,250 $ S $ S Total Beginning Fund Balance Increase Decrease $ 17,250 $ S $ $ Q Packet Pg. 154 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: Sign was fabricated in 2020 however delivery is delayed due to COVID-19. Department: Parks, Recreation & Cultural Services Division: Parks Fund 001 GENERAL Title: Portico Informational Panel Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000. 11.511.60.49. 10 Portico Informational Panel $ 1,985 $ S $ $ Total Expenditure Increase Decrease $ 1,985 $ $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 Beginning Fund Balance $ 1,985 $ S $ S Total Beginning Fund Balance Increase Decrease $ 1,985 $ S $ $ Q Packet Pg. 155 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: The Urban Forest Management Plan (UFMP) included a goal to update the City of Edmonds Street Plan and to develop and maintain an inventory of trees in key public places. After UFMP adoption, a professional services agreement was reached with the Watershed Company to help staff move forward with updating the Street Tree Plan to implement the UFMP. Some work was begun but due to COVID impacts, the project is behind. The remaining work will be completed in 2021. Department: Development Services Division: Administration 62.524.10 Fund 001 GENERAL Title: Street Tree Plan and Inventory Name: Preparer: Kernen Lien Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? 12/10/2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.62.524.10.41.00 Professional Services $ 20,000 $ S $ $ Total Expenditure Increase Decrease $ 20,000 $ $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) S $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 Beginning Fund Balance S 20,000 $ S $ S Total Beginning Fund Balance Increase Decrease $ 20,000 $ S $ $ Q Packet Pg. 156 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: Climate Goals Project: The Climate Goals Project was initiated to follow up on Council Resolution # 1389. Part of the work is being carried out with the professional services assistance of ESA. While much of the work identified in the professional services agreement has been completed, $15,292 remained unspent at the end of 2020. This amount is requested for carryforward into 2021. Department: Development Services Fund Name: 001 GENERAL Division: Administration 62.524.10 Title: Climate Goals Project Preparer: Kernen Lien Budget Amendment Type Previously Approved Budget By Council Previous Year Carryforward Amendment Date of Discussion or Budget Approval? 12/05/2017 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating IL Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.62.524.10.41.00 Professional Services $ 15,292 $ S $ $ Total Expenditure Increase Decrease $ 15,292 $ $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) S S S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 Beginning Fund Balance $ 15,292 $ S $ S Total Beginning Fund Balance Increase Decrease $ 15,292 $ S $ $ Q Packet Pg. 157 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: The next step of the Climate Goals Project is to update the City's 2010 Climate Action Plan. A professional service agreement was entered into with ESA to draft the Climate Action Plan (CAP) document. Due to the COVID-19 pandemic, little work was completed on updating the CAP. Of the $30,000 in the PSA, only $2,310 has been expended. We are requesting the remaining $27,690 for carryforward into 2021. Department: Development Services Fund Name: 001 GENERAL Division: Administration 62.524.10 Title: Climate Action Plan Update (ESA) Preparer: Kernen Lien Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? 12/10/2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.62.524.10.41.00 Professional Services $ 27,690 $ S $ $ Total Expenditure Increase Decrease $ 27,690 S $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) S $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 Beginning Fund Balance S 27,690 $ S $ S Total Beginning Fund Balance Increase Decrease $ 27,690 $ S $ $ C O E C N E r O m L 2M C O M t� N O N to r t k W r� C O E a N E a m L 3M L O L �M♦ V r N O N a O E t V O ++ Q Packet Pg. 158 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: The next step of the Climate Goals Project is to update the City's 2010 Climate Action Plan. The City entered into a professional services agreement with Cascadia Consulting Group near the end of 2020 to assist the City in public engagement for the Climate Action Plan update. No invoices were received for the 2020 budget, so we are requesting the entire $30,000 of this PSA for carryforward into 2021. Department: Development Services Fund Name: 001 GENERAL Division: Administration 62.524.10 Title: Climate Action Plan Public Engagement (Cascadia) Preparer: Kernen Lien Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? 12/10/2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.62.524.10.41.00 Professional Services $ 30,000 $ S $ $ Total Expenditure Increase Decrease $ 30,000 $ $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 Beginning Fund Balance $ 30,000 $ S $ S Total Beginning Fund Balance Increase Decrease $ 30,000 $ S $ $ Q Packet Pg. 159 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: The contract approved by Council was a total of $35,000. $29,137 remains unspent and can be carried over to support code update research and assistance. Department: Development Services Division: Administration 62.524.10 Fund 001 GENERAL Title: Code Research (BHQ Name: Preparer: Shane Hope Budget Amendment Type New Item For Council To Consider 2020 Adopted Budget Date of Discussion or Budget Approval? How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.62.524.10.41.00 Professional Services $ 29,137 $ S $ $ Total Expenditure Increase Decrease $ 29,137 $ $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ $ S $ S Total Revenue Increase(Decrease) S $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 S 29,137 $ S $ S Total Beginning Fund Balance Increase Decrease $ 29,137 $ S $ $ Q Packet Pg. 160 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: NR Employee Salary Study funds. This was approved by council at the 12/10/2019 meeting but we were unable to complete the study in 2020 due to the impact of COVID-19. Department: Human Resources Division: Human Resources Fund Title: HR Analyst Name: 001 GENERAL Preparers I Emily Wagener Budget Amendment Type New Item For Council To Consider Previous Year Carryforward Amendment Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Ending Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.22.518.10.41.00 Professional Services $ 30,000 $ S $ S Total Expenditure Increase Decrease $ 30,000 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S- Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2 222 2023 2024 2025 001.000.308.00.000.00 Professional Services $ 30,000 $ S $ S Total Beginning Fund Balance Increase Decrease $ 30,000 $ $ $ $ C O E C N E r O fb L 2M C O M t� N O N r t k W C O E a N E a O fb L 3M L O L �M♦ V r N O N a O E t V O ++ Q Packet Pg. 161 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: This project has started but was delayed due to necessary permits being acquired. The project will be completed in 2021. Department: Parks, Recreation & Cultural Services ■ Division: Parks Fund 125 REET 2 Title: City Park Walkway Pedestrian Safety Project Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 125.000.64.594.76.65.00 City Park Walkway Pedestrian Safety Project $ 30,000 $ S $ S Total Expenditure Increase Decrease $ 30,000 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S- Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2 222 2023 2024 2025 125.000.308.30.000.00 Beginning Fund Balance $ 30,000 $ S $ S Total Beginning Fund Balance Increase Decrease $ 30,000 $ $ $ C O E C N E a r O fb L 2M C O M t� N O N r t k W C O E C N E a O fb L 3M L O L �M♦ V r N O N C O E t V O ++ Q 10 Packet Pg. 162 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: In early 2020, a radar feedback sign was installed along 84th Ave. W facing the southbound movement (south of 230th / within Snohomish County). Another evaluation was completed in 2020 and a radar feedback sign has been installed along 80th Ave. W (between 196th St. SW and 188th St. SW / facing northbound movement). The carryforward will be used to add additional traffic calming devices throughout the City in 2021. Department: Public Works Fund Name: 126 REET 1 Division: Engineering Title: 2020 Traffic Calming Program Preparer: Bertrand Hauss Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 126.000.68.542.64.48.00 R & M - Traffic Control $ 9,395 $ S $ S Total Expenditure Increase Decrease $ 9,395 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S— Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 126.000.308.30.000.00 Beginning Fund Balance $ 9,395 $ S $ S Total Beginning Fund Balance Increase Decrease $ 9,395 $ $ $ S C O E C N E a r O m L 2M C O M t� N O N r t k W C O E C N E a O m L 3M L O L �M♦ V r N O N C O E t V O ++ Q 11 Packet Pg. 163 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: In 2020, existing guardrails at Sprague St., Maple St, and Daley St. were identified for replacement due to their poor condition. A construction contract was executed in December 2020 and the replacement work will be completed in January 2021. The carryforward will be used to pay the contractor after the work is completed. Department: Public Works Division: Engineering Fund 126 REET 1 Title: 2020 Guardrail Program Name: Preparer: Bertrand Hauss Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 126.000.68.542.64.41.67 Interfund Services $ 1,000 $ S $ S 126.000.68.542.64.48.00 R & M - Traffic Control $ 15,655 $ Total Expenditure Increase Decrease $ 16,655 $ S $ S Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S— Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 126.000.308.00.000.00 Beginning Fund Balance $ 16,655 $ S $ $ Total Beginning Fund Balance Increase Decrease $ 16,655 $ S $ $ Q 12 Packet Pg. 164 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: Design phase for project going at a slightly slower pace than planned. Monies moved reflect amount that was unspent in the 2020 design phase that will be now expended in 2021. Department: Public Works Division: Engineering Fund 421 WATER Title: Phase 11 Waterline Replacement (EOJA/c549) Name: Preparer: Michele (Mike) De Lilla Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 421.000.74.534.34.41.67 Interfund Services $ 15,000 $ $ $ S 421.000.74.594.34.41.00 Capital Professional Services 22,054 Total Expenditure Increase Decrease $ 37,054 1 $ $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ $ $ $ S Total Revenue Increase Decrease $ $ $ $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 421.000.308.00.000.00 Beginning Fund Balance $ 37,054 $ $ $ $ Total Beginning Fund Balance Increase Decrease $ 37,054 $ S $ $ C O E C N E a r O m L 2M C O M V N O N to r Z k W r� C E C N E a r O m E 2M C O L �M♦ V r N O N C O E t t) O ++ Q 13 Packet Pg. 165 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: Project was substantially complete in late 2020. A carry forward of construction funds will pay for the remaining expenses. Department: Public Works Fund Name: 421 WATER Division: Engineering Title: Phase 10 Waterline Replacement (E7JA/c498) Preparer: Michele (Mike) De Lilla Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 421.000.74.534.34.41.67 Interfund Services $ 24,000 $ $ $ S 421.000.74.594.34.41.00 Capital Professional Services 4,000 421.000.74.594.34.65.10 Construction 12,000 Total Expenditure Increase (Decrease) $ 40,000 1 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ $ $ $ S Total Revenue Increase Decrease $ $ $ $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 421.000.308.00.000.00 Beginning Fund Balance $ 40,000 $ $ $ $ Total Beginning Fund Balance Increase Decrease $ 40,000 $ S $ $ C O E C N E a r O m L 2M C O M V N O N to r k W r� C E C N E a r O m E 2M C O L �M♦ V r N O N C O E t V O Q 14 Packet Pg. 166 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: Project was substantially complete in late 2020. A carry forward of construction funds will pay for the remaining expenses. Funds will also be used to finalize utility easements through the Swedish Edmonds Campus. Department: Public Works Fund Name: 421 WATER Division: Engineering Title: Swedish & 76th Waterline Replacement (E8JA/c523) Preparer: Michele (Mike) De Lilla Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 421.000.74.534.34.41.67 Interfund Services $ 24,000 $ $ $ S 421.000.74.594.34.41.00 Capital Professional Services 4,000 421.000.74.594.34.65.10 Construction 12,000 Total Expenditure Increase (Decrease) $ 40,000 1 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 Total Revenue Increase Decrease $ $ S $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 421.000.308.00.000.00 Beginning Fund Balance $ 40,000 $ $ $ $ Total Beginning Fund Balance Increase Decrease $ 40,000 $ S $ $ Q 15 Packet Pg. 167 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: Funds for purchase of new software reserved with 2020 Q4 budget amendment. The purchase was initially planned for the end of 2020. However, due to a storm event, progress was slowed. And since it is a three- year license that begins on February 1, 2021, the cost for the software should come from the 2021 Budget. Contracting is underway and the payment for new software and grant reimbursement will occur in 2021. Department: Public Works Division: Engineering Fund 422 STORM Title: NPDES Pro Software Purchase Name: Preparer: Zachary Richardson - Stormwater Engineer Budget Amendment Type Previously Approved Budget By Council 4th Quarter Budget Amendment Date of Discussion or Budget Approval? How is this amendment funded? Reimbursed by Grants or Outside Agencies What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.72.531.90.49.20 Miscellaneous Engineering $ 23,000 $ S $ $ Total Expenditure Increase Decrease $ 23,000 S $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.334.03.102.40 Ecology Capacity Grant $ 23,000 $ S $ S Total Revenue Increase Decrease $ 23,000 $ S $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Beginning Fund Balance Increase(Decrease) S $ S $ S a 16 Packet Pg. 168 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: Project constructed but still in close-out process; additional programming work at control panel anticipated in 2021 as well. Carry forward all unused funds to 2021 to fund completion. Department: Public Works Division: Engineering Fund 422 STORM Title: Dayton Street Stormwater Pump Station (E4FE/c455) Name: Preparer: Zachary Richardson - Stormwater Engineer Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.72.531.31.41.67 Interfund Services $12,000 $ S $ $ 422.000.72.594.31.41.00 Capital Profesional Services 15,000 422.000.72.594.31.65.20 Construction Projects 120,000 Total Expenditure Increase Decrease $ 147,000 S S $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.391.80.100.00 Snohomish County Loan $ 136,250 $ S $ S Total Revenue Increase(Decrease) $ 136,250 $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.308.00.000.00 Beginning Fund Balance S 10,750 $ S $ S Total Beginning Fund Balance Increase Decrease $ 10,750 $ S $ S Q 17 Packet Pg. 169 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: Project design underway; carry forward all unused funds to 2021 to fund completion. Department: Public Works Division: Engineering Fund 422 STORM Title: Seaview Park Infiltration Facility Phase 2 (EOFA/c546) Name: Preparer: Zachary Richardson - Stormwater Engineer Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? Partially Funded What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.72.531.31.41.67 Interfund Services - Capital $ 11,407 $ S $ $ 422.000.72.594.31.41.00 Capital Profesional Services 115,000 Total Expenditure Increase Decrease $ 126,407 S $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.334.03.103.00 Ecology Grant $ 93,675 $ S $ S Total Revenue Increase Decrease $ 93,675 $ S $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.308.00.000.00 Beginning Fund Balance $ 32,732 $ S $ S Total Beginning Fund Balance Increase Decrease $ 32,732 $ S $ S Q 18 Packet Pg. 170 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: The final pre -design report will be completed in the first quarter of 2021. The carry forward will program unused funds to pay for the remaining work. Department: Public Works Division: Engineering Fund 422 STORM Title: Lake Ballinger Regional Facility Pre -Design Phase (EWAA022) Name: Preparer: Zachary Richardson - Stormwater Engineer Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.72.531.31.41.67 Interfund Services $ 38,190 $ S $ $ 422.000.72.531.90.41.20 Profesional Services - Engineering 59,710 Total Expenditure Increase Decrease $ 97,900 S $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) S $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 422.000.308.00.000.00 Beginning Fund Balance S 97,900 $ S $ S Total Beginning Fund Balance Increase Decrease $ 97,900 $ S $ S Q 19 Packet Pg. 171 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: 1 ) The 2021 carryforward for the Carbon Recovery Project is for the final design, permitting fees (C511) and equipment purchase in the amount of $2,999,300. The Carbon Recovery Project consists of Project A and Project B funding approvals. All permitting fees from Project A have not been exhausted and were not re -budgeted in Project B therefore permitting fees from Project A are required to completed Project B. The City Council approved the purchase of the Schwing pump 2 years ago. The pump was put on hold to ensure that it met the needs of final configuration. We need to ensure that funds are available for the purchase. The price has not increased from the original contract that the City Council approved. 2) Within Fund 423 there is a program for the Wastewater Treatment Plant (WWTP) Capital Program, 423.100. The capital portion, which is per a contract, is recorded into 423.100. In order to properly record revenues related to the WWTP for the City of Edmonds portion of the contract, an entry is needed to move funds from the operating program into the capital program. $1,523,255 of the $4,522,555 expenditures below is for the interfund transfer required to move funds from the sewer operating fund into the treatment plant capital program. Department: iPublic Works Fund Name: 423 SEWER / TREATMENT PLANT Division: iWastewater Treatment Plant Title: I WWTP Capital Carryforward Preparer: Preparer: M Derrick / Reviewer: P Randolph Budget Amendment Type New Item For Council To Consider 2020 Adopted Budget Date of Discussion or Budget Approval? How is this amendment funded? Partially Funded What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 423.100.76.594.39.65.10 Construction Projects S 2,999,300 S $ S $ 423.000.75.597.35.55.23 Interfund Transfer 1,523,255 Total Expenditure Increase Decrease $ 4,522,555 1 $ S S S Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 423.100.374.07.010.00 Mountlake Terrace 23.174% S 695,058 $ $ $ 423.100.374.07.020.00 Olympic View (16.551%) 496,414 423.100.374.07.030.00 Ronald WD 9.488% 284,573 423.100.397.38.423.20 InterFund (50.787%) 1,523,255 Total Revenue Increase Decrease $ 2,999,300 1 $ $ S S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 423.000.308.89.000.00 Beginning Fund Balance 1,523,255 $ $ S $ Total Beginning Fund Balance Increase Decrease $ 1,523,255 $ $ $ C O E C N E a m L 2M C O L M V N O N t k W r� C O E a N E a r O m L 3M L O L O V N O N r C O E t V O -W Q 20 Packet Pg. 172 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: Citywide rehabilitation of existing sewer pipe using Cured in Place Pipe technology. Substantial completion expected in January 2021. The carry forward will program funds in 2021 to pay for the remaining construction and close-out costs. Department: Public Works Fund Name: 423 SEWER / TREATMENT PLAN Division: Engineering Title: Cured In Place Pipe Sewer Rehab Phase 2 Preparer: Ryan Hague Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 423.000.75.535.80.41.67 Interfund Services $ 15,000 $ S $ S 423.000.75.594.35.65.30 Construction Projects 155,000 Total Expenditure Increase(Decrease) $ 170,000 $ S $ S Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) S $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 423.000.308.00.000.00 Beginning Fund Balance $ 170,000 $ S $ $ Total Beginning Fund Balance Increase(Decrease) $ 170,000 $ S $ $ Q 21 Packet Pg. 173 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: Police patrol vehicle 525-POL was totaled on 5/29/2020 Its replacement vehicle was ordered, but we have not received it yet. Expected delivery date is late 2/l/2021. We need to transfer the money insurance paid to replace it from the 2020 B-fund allocation to the 2021 fund allocation. Department: Public Works Fund Name: 001 GENERAL Division: Fleet Maintenance Title: Police patrol vehicle 525-POL replacement funds Preparer: Mike Adams Budget Amendment Type Previously Approved Budget By Council 4th Quarter Budget Amendment Date of Discussion or Budget Approval? Dec 10 2020 How is this amendment funded? Reimbursed by Grants or Outside Agencies What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 511.100.77.594.48.64.00 Equipment $ 53,139 $ S $ S Total Expenditure Increase Decrease $ 53,139 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S— Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 511.100.308.00.000.00 Beginning Fund Balance $ 53,139 $ S $ S Total Beginning Fund Balance Increase Decrease $ 53,139 $ $ $ S C O E C N E r O m L 2M C O M t� N O N r t k W C O E C N E a O m L 3M L O L �M♦ V r N O N C O E t t) O ++ a 22 Packet Pg. 174 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: Balance of invoices expected to be delivered to complete the Waterfront Redevelopment project Department: Parks, Recreation & Cultural Services Division: Parks Fund MULTIPLE FUNDS Title: Waterfront Redevelopment Name: Preparer: Shannon Burley Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 126.000.64.594.76.65.00 Waterfront Redevelopment $ 175,771 $ S $ S 332.000.64.594.76.65.00 Waterfront Redevelopment $ 165,326 Total Expenditure Increase Decrease $ 341,097 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 126.000.308.30.000.00 Beginning Fund Balance $ 175,771 $ S $ S 332.000.308.30.000.00 Waterfront Redevelopment $ 165,326 Total Beginning Fund Balance Increase(Decrease) $ 341,097 $ S $ S Q 23 Packet Pg. 175 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: Funds anticipated to be spent in 2020 for design and permitting that are now expected to come in in 2021 and were not included in the 2021 budget. Department: Parks, Recreation & Cultural Services Fund Name: MULTIPLE FUNDS Division: Parks Title: Civic Center Playfield Preparer: Shannon Burley Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 125.000.64.594.76.65.00 Civic Center Pla field $ 2,396 $ S $ S 126.000.64.594.76.65.00 Civic Center Pla field $ 36,573 332.000.64.594.76.65.00 Civic Center Pla field $ 26,786 Total Expenditure Increase Decrease $ 65,755 $ S $ S Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ S $ S Total Revenue Increase(Decrease) $ $ S $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 125.000.308.30.000.00 Beginning Fund Balance $ 2,396 $ S $ S 126.000.308.30.000.00 Beginning Fund Balance $ 36,573 332.000.308.30.000.00 Beginning Fund Balance $ 26,786 Total Beginning Fund Balance Increase(Decrease) $ 65,755 $ S $ S Q 24 Packet Pg. 176 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: The project reached substantial completion in 2020. The carryfoward will pay for the remaining work that will be completed by the bonding company and close-out of the project. Department: Public Works Fund Name: MULTIPLE FUNDS Division: Engineering Title: 84th Ave. Overlay from 220th St. SW 212th St. SW Preparer: Bertrand Hauss Budget Amendment Type Previously Approved Budget By Council Previous Year Carryforward Amendment Date of Discussion or Budget Approval? How is this amendment funded? Partially Funded What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 1C.pital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 112.000.68.542.33.41.67 Interfund Services Roadway $ 5,200 $ S $ $ 112.000.68.542.30.48.00 Repair & Maint Roadway 15,000 126.000.68.542.30.41.67 hiterfunds Services 3,800 126.000.68.542.30.48.00 Repair & Maint Overlays $ 40,000 Total Expenditure Increase Decrease $ 64,000 S $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 112.000.333.20.205.20 84th Ave STPUL-2509 001 $ 20,200 $ S $ S Total Revenue Increase Decrease $ 20,200 $ S $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 126.000.308.30.000.00 Beginning Fund Balance 43,800 Total Beginning Fund Balance Increase(Decrease) $ 43,800 $ S S S Q 25 Packet Pg. 177 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: This carry forward will program the unspent funds from the 2020 pavement preservation program to the 2021 program. Department: Public Works Division: Engineering Fund MULTIPLE FUNDS Title: 2020 Pavement Preservation Program Name: Preparer: Ryan Hague Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capita Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 112.000.68.542.33.41.67 Interfund Services Roadway $ 4,635 $ S $ $ 112.000.68.542.30.41.00 Professional Services Roadway 11,634 125.000.68.542.30.41.67 Interfund Services Roadway 9,029 125.000.68.542.30.41.00 Professional Services Roadway 2,597 125.000.68.595.33.65.00 Construction Projects Roadway 3,540 126.000.68.542.30.41.67 Interfund Services Roadway 6,608 126.000.68.542.30.41.00 Professional Services Roadway 1,826 126.000.68.595.33.65.00 Construction Projects Roadway 1,442 Total Expenditure Increase Decrease $ 41,311 1 $ $ S $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 S $ $ $ S Total Revenue Increase(Decrease) S $ $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 112.000.308.30.000.00 Beginning Fund Balance $ 16,269 $ S $ S 125.000.308.30.000.00 Beginning Fund Balance 15,166 126.000.308.30.000.00 Beginning Fund Balance 9,876 Total Beginning Fund Balance Increase(Decrease) $ 41,311 $ S $ S Q 26 Packet Pg. 178 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: Construction funds carryforward for project closeout and asbuilt drafting. Project is substantially complete as of fall 2020. Department: Public Works Division: Engineering Fund MULTIPLE FUNDS Title: JDayton Utility Replacement Project (E5JB/c482) Name: Preparer: Gregory Malowicki Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 421.000.74.534.34.41.67 Interfund Services $ 7,000 $ $ $ S 421.000.74.594.34.41.00 Capital Professional Services 5,000 422.000.72.531.31.41.67 Interfund Services $ 7,000 422.000.72.594.31.41.00 Capital Professional Services 5,000 423.000.75.535.80.41.67 Interfund Services $ 7,000 423.000.75.594.35.41.00 Capital Professional Services 5,000 Total Expenditure Increase Decrease $ 36,000 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 Total Revenue Increase Decrease $ $ $ $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 421.000.308.00.000.00 Beginning Fund Balance $ 12,000 $ S $ $ 422.000.308.00.000.00 Beginning Fund Balance $ 12,000 423.000.308.00.000.00 Beginning Fund Balance $ 12,000 Total Beginning Fund Balance Increase Decrease $ 36,000 $ S $ $ Q 27 Packet Pg. 179 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: Remaining construction work is suspended until spring due to winter weather. Project is expected to be substantially complete spring 2021. Department: Public Works Fund Name: MULTIPLE FUNDS Division: Engineering Title: 12019 Sewer Replacement (Phase 7) E8GA/c516 Preparer: Gregory Malowicki Budget Amendment Type Previously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? Dec 10 2019 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 423.000.75.535.80.41.67 Interfund Services $ 20,000 $ $ $ S 423.000.75.594.35.41.00 Capital Professional Services 15,000 423.000.75.594.35.65.30 Construction Projects $ 50,000 421.000.74.534.34.41.67 Interfund Services 1,000 421.000.74.594.34.41.00 Capital Professional Services $ 1,000 421.000.74.594.34.65.10 Construction 5,000 Total Expenditure Increase Decrease $ 92,000 $ $ $ S Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 $ $ $ $ S Total Revenue Increase Decrease $ $ $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 423.000.308.00.000.00 Beginning Fund Balance $85,000 $ $ $ S 421.000.308.00.000.00 Beginning Fund Balance $7,000 Total Beginning Fund Balance Increase Decrease $ 92,000 $ $ $ S Q 28 Packet Pg. 180 8.1.a New Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: Mayor Nelson is proposing to add $25,000 to this year's Development Services budget for a study to assess the City's current tree canopy coverage. Department: Development Services Fund Name: 001 GENE Division: Administration Title: Tree Canopy Study Preparer: Dave Turley Budget Amendment Type reviously Discussed By Council Date of Discussion or Budget Approval? IFebruary 16 2021 How is this amendment funded? 1 100% Ending Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.62.524.10.41.00 Professional Services $ 25,000 $ Total Expenditure Increase (Decrease) $ 25,000 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 Total Revenue Increase (Decrease) $ $ $ $ $ Ending Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.62.508.00.00.00 Ending Fund Balance $ 25,000 $ $ $ $ Total Ending Fund Balance Increase (Decrease) $ (25,000) $ $ $ $ c O E C N E a m L 2O C O L M V N 0 N to r t k W C O E C N E a m 2O C O L ♦M♦ V N 0 N a O E t t) O ++ Q 29 Packet Pg. 181 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: The Police Department has several different cost centers. Most have multiple people in them. At the time we were preparing the 2021 budget, the crime prevention cost center only had one FTE assigned to it, and that position was vacant. When it was decided to take that position out of the budget, it made sense to also take the associated supplies, small equipment, etc out as well. After reviewing the City's current financial situation and the need to re -staff this position, we are requesting that this cost center be added back into the 2021 budget. Reauthorizing this cost center will allow the Police Department to begin the recruitment process to till this position. Department: Police Department Fund Name: 001 GENERAL Division: Title: Reauthorize Crime Prevention Officer and the related Cost Center Preparer: Dave Turley Budget Amendment Type reviously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? 2020 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.41.521.30.11.00 Salaries $ 79,660 $ $ S $ 001.000.41.521.30.12.00 Overtime 6,500 001.000.41.521.30.23.00 Benefits 35,497 001.000.41.521.30.24.00 Uniforms 500 001.000.41.521.30.31.00 Supplies 4,000 001.000.41.521.30.35.00 Small Equipment 1,500 001.000.41.521.30.41.00 Professional Services 4,000 001.000.41.521.30.42.00 Communications 2,000 $ Total Expenditure Increase (Decrease) $ 133,657 $ S $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 S $ S Total Revenue Increase Decrease $ $ S S $ Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 Beginning Fund Balance $ 133,657 $ $ S $ Total Ending Fund Balance Increase (Decrease) $ 133,657 $ $ S c O E C N E a O m L 2M C O M t� N O N to r t k W r� C O E C N E a m L 3M L 0 L M t� N O N C O E t V M rm. Q 30 Packet Pg. 182 8.1.a Carryforward Budget Amendment for Council to Consider (March 2021) Budget Amendment for: Carryforward Item Description: A Police Officer First Class position was "frozen" in the 2021 budget. After reviewing the City's current financial situation and the need to re -staff this position, we are requesting that this position be added back into the 2021 budget. Reauthorizing it will allow the Police Department to begin the recruitment process to rill this position. Department: Police Department Fund Name: 001 GENERAL Division: Title: Reauthorize PD Police Officer First Class Preparer: Dave Turley Budget Amendment Type reviously Approved Budget By Council 2020 Adopted Budget Date of Discussion or Budget Approval? 2020 Adopted Budget How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.41.521.30.11.00 Salaries $ 107,304 $ $ S $ 001.000.41.521.30.23.00 Benefits 38,787 Total Expenditure Increase (Decrease) $ 146,091 $ S $ $ Revenue Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 S $ S Total Revenue Increase Decrease $ $ S S $ Beginning Fund Balance Increase (Decrease) Account Number Description 2021 2022 2023 2024 2025 001.000.308.00.000.00 Beginning Fund Balance $ 146,091 $ $ S $ Total Ending Fund Balance Increase (Decrease) $ 146,091 $ $ S C O E C N E a O m L 2M C O M t� N O N to r t k W r� C O E C N E m L 3M L 0 L M t� N O N C O E t V O rm. Q 31 Packet Pg. 183 ORDINANCE NO. XXXX AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4211 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2021 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 4211 adopting the final budget for the fiscal year 2021 is hereby amended to reflect the changes shown in Exhibits A, B, C, and D adopted herein by reference. 1 Packet Pg. 184 8.1.b Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATE: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR, MIKE NELSON 2 Packet Pg. 185 SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2021, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4211 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this day of 12021. CITY CLERK, SCOTT PASSEY 3 Packet Pg. 186 EXHIBIT "A": Budget Amendment Summary (March 2021) FUND NO. FUND DESCRIPTION 2021 BEGINNING FUND BALANCE REVENUE EXPENDITURES 2021 ENDING FUND BALANCE 001 GENERAL FUND 13,337,278 42,450,777 45,780,318 10,007,737 009 LEOFF-MEDICAL INS. RESERVE 459,105 300,000 467,140 291,965 012 CONTINGENCY RESERVE FUND 1,825,890 2,620 - 1,828,510 014 HISTORIC PRESERVATION GIFT FUND 11,517 5,010 5,900 10,627 016 BUILDING MAINTENANCE 210,222 - 210,222 - 017 MARSH RESTORATION & PRESERVATION FUND 864,490 - 864,490 018 EDMONDS HOMELESSNESS RESPONSE FUND 123,581 123,581 - 019 EDMONDS OPIOID RESPONSE FUND 28,445 - 28,445 - 104 DRUG ENFORCEMENT FUND 159,431 165,370 45,800 279,001 111 STREET FUND 941,253 1,722,360 2,172,530 491,083 112 COMBINED STREET CONST/I MP ROVE 2,189,972 3,068,385 2,818,297 2,440,060 117 MUNICIPAL ARTS ACQUIS. FUND 599,272 165,060 236,880 527,452 118 MEMORIAL STREET TREE 20,534 270 - 20,804 120 HOTEL/MOTEL TAX REVENUE FUND 88,392 71,460 87,150 72,702 121 EMPLOYEE PARKING PERMIT FUND 87,233 25,240 26,880 85,593 122 YOUTH SCHOLARSHIP FUND 14,041 1,390 3,000 12,431 123 TOURISM PROMOTIONAL FUND/ARTS 75,353 24,000 29,900 69,453 125 PARK ACQ/IMPROVEMENT 2,000,717 1,282,050 1,476,298 1,806,469 126 SPECIAL CAPITAL FUND 1,946,015 1,285,240 2,053,911 1,177,344 127 GIFTS CATALOG FUND 316,106 103,930 100,900 319,136 130 CEMETERY MAINTENANCE/IMPROV 213,707 179,800 200,998 192,509 136 PARKSTRUST FUND 169,460 2,200 50,000 121,660 137 CEMETERY MAINTENANCE TRUSTFD 1,107,524 29,220 25,000 1,111,744 138 SISTER CITY COMMISSION 10,408 10,120 11,900 8,628 140 BUSINESS IMPROVEMENT DISTRICT FUND 10,346 79,239 76,340 13,245 141 AFFORDABLE & SUPPORTIVE HOUSING FUND 65,112 65,000 - 130,112 142 EDMONDS CARES FUND - - - 211 LID FUND CONTROL - - - 231 2012 LTGO DEBT SERVICE FUND - 759,710 759,700 10 332 PARKS CONSTRUCTION 6,046,540 1,392,520 5,552,490 1,886,570 421 WATER 22,026,766 10,299,357 10,714,650 21,611,473 422 STORM 9,914,166 6,265,225 7,254,090 8,925,301 423 SEWER/TREATMENT PLANT 55,138,987 31,130,450 40,423,884 45,845,553 424 BOND RESERVE FUND 843,931 1,985,870 1,985,870 843,931 511 EQUIPMENT RENTAL FUND 8,712,017 1,331,100 1,345,954 8,697,163 512 Technology Rental Fund 734,287 1,204,880 1,251,409 687,758 617 FIREMEN'S PENSION FUND 137,533 67,270 96,167 108,636 Totals 1 130,429,631 105,475,123 125,415,604 110,489,150 a Packet Pg. 187 EXHIBIT "B": Budget Amendments by Revenue (March 2021) FUND NO. FUND DESCRIPTION Adopted Budget Ord. #4211 1/1/2021 Proposed Amendment Ord. # 3/2021 2021 Amended Revenue Budget 001 General Fund $ 42,450,777 $ $ 42,450,777 009 Leoff-Medical Ins. Reserve 300,000 300,000 012 Contingency Reserve Fund 2,620 2,620 014 Historic Preservation Gift Fund 5,010 5,010 017 Marsh Restoration & Preservation Fund - - 018 Edmonds Homelessness Response Fund 019 Edmonds Opioid Response Fund - - 104 Drug Enforcement Fund 165,370 165,370 111 Street Fund 1,722,360 1,722,360 112 Combined Street Const/Improve 3,048,185 20,200 3,068,385 117 Municipal Arts Acquis. Fund 165,060 - 165,060 118 Memorial Street Tree 270 270 120 Hotel/Motel Tax Revenue Fund 71,460 71,460 121 Employee Parking Permit Fund 25,240 25,240 122 Youth Scholarship Fund 1,390 1,390 123 Tourism Promotional Fund/Arts 24,000 24,000 125 ParkAcq/Improvement 1,282,050 1,282,050 126 Special Capital Fund 1,285,240 1,285,240 127 Gifts Catalog Fund 103,930 103,930 130 Cemetery Maintenance/Improv 179,800 179,800 136 Parks Trust Fund 2,200 2,200 137 Cemetery Maintenance Trust I'd 29,220 29,220 138 Sister City Commission 10,120 10,120 140 Business Improvement District Fund 79,239 79,239 141 Affordable and Supportive Housing Fund 65,000 65,000 142 Edmonds CARES Fund - - 211 Lid Fund Control - - 231 2012 LTGO Debt Service fund 759,710 759,710 332 Parks Construction 1,392,520 1,392,520 421 Water 10,299,357 - 10,299,357 422 Storm 6,012,300 252,925 6,265,225 423 Sewer/Treatment Plant 28,131,150 2,999,300 31,130,450 424 Bond Reserve Fund 1,985,870 - 1,985,870 511 Equipment Rental Fund 1,331,100 1,331,100 512 Technology Rental Fund 1,204,880 1,204,880 617 Firemen's Pension Fund 67,270 67,270 Totals $ 102,202,698 $ 3,272,425 $ 105,475,123 a Packet Pg. 188 EXHIBIT "C": Budget Amendments by Expenditure (March 2021) FUND NO. FUND DESCRIPTION Adopted Budget Ord. #4211 1/1/2021 Proposed Amendment Ord. # 3/2021 2021 Amended Expenditure Budget 001 General Fund $ 45,179,468 $ 600,850 $ 45,780,318 009 Leoff-Medical Ins. Reserve 467,140 - 467,140 012 Contingency Reserve Fund - - - 014 Historic Preservation Gift Fund 5,900 - 5,900 016 Building Maintenance Fund 210,222 - 210,222 017 Marsh Restoration & Preservation Fund - - - 018 Edmonds Homelessness Response Fund 123,581 - 123,581 019 Edmonds Opioid Response Fund 28,445 - 28,445 104 Drug Enforcement Fund 45,800 - 45,800 111 Street Fund 2,172,530 - 2,172,530 112 Combined Street Const/Improve 2,781,828 36,469 2,818,297 117 Municipal Arts Acquis. Fund 236,880 - 236,880 118 Memorial Street Tree - - - 120 Hotel/Motel Tax Revenue Fund 87,150 - 87,150 121 Employee Parking Permit Fund 26,880 - 26,880 122 Youth Scholarship Fund 3,000 - 3,000 123 Tourism Promotional Fund/Arts 29,900 - 29,900 125 ParkAcq/Improvement 1,428,736 47,562 1,476,298 126 Special Capital Fund 1,761,841 292,070 2,053,911 127 Gifts Catalog Fund 100,900 - 100,900 130 Cemetery Maintenance/Improv 200,998 - 200,998 136 Parks Trust Fund 50,000 - 50,000 137 Cemetery Maintenance Trust I'd 25,000 - 25,000 138 Sister City Commission 11,900 - 11,900 140 Business Improvement District Fund 76,340 - 76,340 141 Affordable and Supportive Housing Fund - - 142 Edmonds CARES Fund 211 Lid Fund Control - - 231 2012LTGO Debt Service Fund 759,700 - 759,700 332 Parks Construction 5,360,378 192,112 5,552,490 421 Water 10,578,596 136,054 10,714,650 422 Storm 6,847,783 406,307 7,254,090 423 Sewer/Treatment Plant 35,634,329 4,789,555 40,423,884 424 Bond Reserve Fund 1,985,870 - 1,985,870 511 Equipment Rental Fund 1,292,815 53,139 1,345,954 512 Technology Renta I Fund 1,251,409 - 1,251,409 617 lFiremen's Pension Fund 96,167 - 1 96,167 Totals $118,861,486 $ 6,554,118 1 $ 125,415,604 a Packet Pg. 189 EXHIBIT "D": Budget Amendment Summary (March 2021) Fund Number Proposed Amendment Changein Beginning Fund Balance Proposed Amendment Change in Revenue Proposed Amendment Change in Expense Proposed Amendment Change in Ending Fund Balance 001 575,850 600,850 (25,000) 112 16,269 20,200 36,469 125 47,562 47,562 126 292,070 292,070 332 192,112 192,112 421 136,054 136,054 422 153,382 252,925 406,307 423 1,790,255 2,999,300 4,789,555 511 53,139 53,139 Total Change 3,256,693 3,272,425 6,554,118 (25,000) a Packet Pg. 190 8.2 City Council Agenda Item Meeting Date: 03/2/2021 2020 Year End Finance Presentation Staff Lead: Dave Turley Department: Administrative Services Preparer: Dave Turley Background/History Presentation of the preliminary results of operations for the City of Edmonds for 2020. Staff Recommendation Presentation only, no action needed. Narrative: Presentation of the preliminary results of operations for the City of Edmonds for 2020. Attachments: Complete December 2020 Quarterly Financial Report Jan -Dec 2020 P&L —Revised 202012 31 Finance Presentation on Mar 2 Packet Pg. 191 8.2.a INSIDE THIS ISSUE: Revenues By Fund Summary Expenditures By Fund Summary General Fund Revenues Expenditures By Fund Detail Gen. Fund Depart- ment Expenditures Investment Portfolio Fund Balance Overview Below: The 2020 Presiden- tial election will have a big impact on local governments. Summary of Operating Funds: Revenues This report is a summary of the City's preliminary 2 operating results for the twelve months ended December 31,2020. Revenue Highlights: • The coronavirus pandemic 3 continues to have devastat- ing effects on the local and national economies, with 6 many area governments ex- periencing General Fund revenue declines of 15% or 12 more. Fortunately, Ed- monds is faring better than 32 most of our neighbors. • Overall General Fund revenues of 34 $41.7 million are only 6% behind budget. The majority of this reduc- tion is from Parks and Rec pro- grams not operating, school pro- grams being closed, and reduc- tions in traffic and parking fines. -ELECTI 21RS Collections of Retail Sales Taxes have remained strong. Year to date Sales Tax revenues are only be- hind our budgeted amount and last year's actual collections by 1.6%. This year's collections of $8.32 million are only $135,669 less than last year (page 3). This contrasts — significantly with IVour neighboring cities, some of whom are experi- encing 10% - 15% reductions in sales tax revenues for 2020. Above: The City of Edmonds has distrib- uted close to $2 million in reliefgrants to local businesses and individuals affected by the Pandemic. Revenues by Category: General Fund revenues for 2020 are high- er than 2019 in the category of Intergov- ernmental Revenues —mostly due to the receipt of CARES funds. General Fund revenues are lower than last year at this time in the categories of Taxes, Licenses and Permits; Charges for Goods and Ser- vices; Fines and Penalties; and Other Mis- cellaneous revenues. Considering the devastating effect the Coronavirus has had on the economy, Ed- monds' revenue situation remains favora- ble by comparison. A more detailed breakdown of infor- mation for City revenues can be found be- ginning on page 3. Preliminary Financial Management Report as of December Packet Pg. 192 Top: The City has given away thousands of compostable containers to local restaurants. Take- out is key to their economic survival and the City is doing what it can to make it more sustainable. Right: Whitney Rivera, a graduate of Edmonds-Woodway High School, the University of Wash- ington, and Boston College Law School, was ap- pointed to be the new Edmonds Municipal Court Judge, replacing Judge Linda Co- burn. Judge Rivera comes most recently from the Snohomish County Public De- fender Association. Welcome Judge Rivera! Summary of Operating Funds: Expenditures General Fund expenditures for the year ended December 31 are $44.0 million, or a full 12% under the budgeted amount, a good indi- cation that the city will be able to live within its means during the current recession. I General Fund expenses by sub - fund and line item categories are on page 6 and expenses by depart- ment are on pages 13-16. Every department in the General Fund is at or near budget at year-end, and I the General Fund as a whole has spent only 88% of its annual budget. This same information I can be found in graphical form on pages 23-31. I • Special Revenue Funds during the year have only spent 66% of their annual expense budget. This is I partly due to impacts from COVID, but the majority of the underspending comes from REET I funds ($2.99 million less than budget). Much of this is because a major capital project (Civic Field) was placed on hold. Additional Special Reve- nue Fund expenditure in- formation can be found on pages 6-8. • The total fund balance for the General Fund and Sub -funds at December 31, 2020 is $16.76 million, or approximately 34% of the 2020 expenditure budget for those funds. Other City Highlights • During 2020 the City distributed nearly $2 mil- lion in CARES funds to local businesses and indi- viduals. Much of this has been earmarked for grants to the City's most vulnerable residents, in- cluding lower income residents who are the most hard hit by unemploy- ment and increased expenses brought on by the crisis. Whitney Rivera J Preliminary Financial Management Report as of December Packet Pg. 193 I 8.2.a I Page 1 of 1 C TTY OF EDMO NDS REVENUES BY FUND - SUMMARY Fund 2020 Amended 12/31/2019 12/31/2020 Amount No. Title Budget Revenues Revenues Remaining %Receive, 001 GENERAL FUND $ 44,055,157 $46,897,549 $ 41,660,318 $ 2,394,839 95 009 LEOFF-MEDICAL INS. RESERVE 437,980 425,000 425,000 12,980 97 O l l RISK MANAGEMENT RESERVE FUND - - - - ot 0 012 CONTINGENCY RESERVE FUND 56,140 30,905 56,140 0 O O 014 HISTORIC PRESERVATION GIFT FUND 5,230 5,000 5,000 230 96 017 MARSH RESTORATION &PRESERVATION FUND - 555,312 125 (125) 0 104 DRUG ENFORCEMENT FUND 165,390 39,507 64,717 100,673 39 d Ill STREET FUND 1,913,184 1,886,681 1,908,707 4,477 100 E 112 COMBINED STREET CONST/IMPROVE 2,841,881 2,703,228 2,030,205 811,676 71 t) C to 117 MUNICIPAL ARTSACQUIS. FUND 264,200 120,818 89,600 174,600 34 C I.L 118 MEMORIAL STREET TREE 750 705 536 214 72 120 HOTEL/MOTEL TAX REVENUE FUND 98,630 102,975 66,287 32,343 67 C W 121 EMPLOYEE PARKING PERMIT FUND 27,270 34,697 21,261 6,009 78 L d 122 YOUTH SCHOLARSHIP FUND 1,790 1,211 747 1,043 42 G 123 TOURISM PROMOTIONAL FUND/ARTS 34,450 34,785 22,536 11,914 65 N N 125 REAL ESTATE EXCISE TAX 2 1,436,090 1,572,421 1,742,948 (306,858) 121 126 REAL ESTATE EXCISE TAX 1 1,453,520 1,586,136 1,736,009 (282,489) 119 0 127 GIFTS CATALOG FUND 145,050 116,131 55,392 89,658 38 4) 130 CEMETERY MAINTENANCE/IMPROVEMT 184,610 236,723 126,191 58,419 68 136 PARKS TRUST FUND 6,390 5,904 4,420 1,970 69 C to 137 CEMETERY MAINTENANCE TRUST FD 54,210 58,093 41,994 12,216 77 .� LL 138 SISTER CITY COMMISSION 10,380 8,831 302 10,078 3 >, 140 BUSINESS IMPROVEMENT DISTRICT 79,209 86,026 75,746 3,463 96 L 4) 141 AFFORDABLE AND SUPPORTIVE HOUSINGFUND - 112 71,633 (71,633) 0 O 7 142 EDMONDS CARES FUND 1,860,000 - 1,775,500 84,500 95 p 211 L.I.D. FUND CONTROL 12,400 30,893 12,400 0 O N 231 2012 LT GO DEBT SERVICE FUND 738,400 716,398 738,385 15 100 L d 332 PARKS CAPITAL CONSTRUCTION FUND 1 9,638,306 4,535,024 1,547,100 8,091,206 16 M 411 COMBINED UTILITY OPERATION - - 32,495 (32,495) 0 V d 421 WATER UTILITY FUND 11,121,042 9,940,889 10,029,572 1,091,470 90 0 422 STORM UTILITY FUND z 6,745,424 5,218,370 5,660,499 1,084,925 84 CD y 423 SEWER/WWTP UTILITY FUND 3 25,279,820 14,130,995 30,703,680 (5,423,860) 121 424 BOND RESERVE FUND 1,988,100 1,991,199 1,988,096 4 100 V 511 EQUIPMENT RENTAL FUND 1,801,427 1,881,899 1,821,593 (20,166) 101 512 TECHNOLOGY RENTAL FUND 1,265,219 1,108,644 1,275,841 (10,622) 101 d 617 FIREMEN'S PENSION FUND 72,620 69,837 55,388 17,232 76 v R $ 113,794,269 $ 96,132,897 $ 105,777,822 $ 8,016,447 93 Q Difference primarily due to the Edmonds Waterfront Development Grant received in July of 2020. 2 Difference primarily due to a 9.5%increase in storm rate. 3 Differences primarily due to $13.910 bond proceeds received in November of 2020, as well as WWTP billings to their partners. 1 Packet Pg. 194 1 I 8.2.a I Page 1 of 1 CITY O F EDMO NDS EXPEINDYRTRES BY FUND - SUMMARY Fund 2020 Amended 12/31/2019 12/31/2020 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 49,365,292 $ 42,573,794 $ 44,014,931 $ 5,350,361 89 009 LEOFF-MEDICAL INS. RESERVE 467,140 402,572 243,697 223,443 52 011 RISK MANAGEMENT RESERVE FUND - 931,523 - - C 012 CONTINGENCY RESERVE FUND - 3,835,827 - C = O 014 HISTORIC PRESERVATION GIFT FUND 5,900 5,533 5,900 C = r� 018 EDMONDS HOMELESSNESS RESPONSE FUND 100,000 1,862 100,000 - 10C O N N 019 EDMONDSOPIOID RESPONSE FUND 21,555 200,000 21,555 - 10C ` 104 DRUG ENFORCEMENT FUND 45,800 - 30,332 15,468 66 d O 111 STREET FUND 2,200,133 1,959,740 2,076,224 123,909 94 Cj 112 COMBINED STREET CONST/IMPROVE 2,811,463 1,924,403 1,393,957 1,417,506 5C ca C 117 MUNICIPAL ARTS ACQUIS. FUND 244,504 63,161 36,493 208,011 15 LL 120 HOTEL/MOTEL TAX REVENUE FUND 128,250 95,008 92,677 35,573 72 W 121 EMPLOYEE PARKING PERMIT FUND 26,880 25,681 632 26,248 2 122 YOUTH SCHOLARSHIP FUND 3,000 2,768 450 2,550 d 15 >- O 123 TOURISM PROMOTIONAL FUND/ARTS 33,900 31,980 15,510 18,390 46 C 125 REAL ESTATE EXCISE TAX 2 3,610,520 1,249,293 1,991,212 1,619,308 55 04 126 REAL ESTATE EXCISE TAX 1 3,401,093 1,730,062 2,030,921 1,370,172 6C C 127 GIFTSCATALOGFUND 113,782 82,091 87,919 25,863 77 lY 130 CEMETERY MAINTENANCE/IMPROVEMT 195,787 191,135 180,098 15,689 92 136 PARKS TRUST FUND - 4,935 - C .O C 138 SISTER CITY COMMISSION 11,900 6,894 11 11,889 C 140 BUSINESS IMPROVEMENT DISTRICT 80,510 98,578 67,611 12,899 84 L+ 142 EDMONDS CARES FUND 1,860,000 - 1,775,326 84,674 95 y 211 L.I.D. FUND CONTROL 12,400 30,905 12,400 C 7 231 2012 LT GO DEBT SERVICE FUND 738,400 716,398 738,385 15 10C Or 0 332 PARKS CAPITAL CONSTRUCTION FUND 13,013,343 330,137 1,906,841 11,106,502 15 G 421 WATER UTILITYFUND 12,814,124 9,869,102 11,188,392 1,625,732 87 N d 422 STORM UTILITY FUND 10,856,909 5,471,427 7,909,445 2,947,464 73 423 SEWER/WWTP UTILITY FUND 32,785,445 13,020,732 24,264,839 8,520,606 74 v 424 BOND RESERVE FUND 1,988,130 1,991,184 1,988,084 46 10C p 511 EQUIPMENT RENTAL FUND 3,225,665 2,584,317 2,947,702 277,963 91 512 TECHNOLOGY RENTAL FUND 1,517,040 924,022 1,052,893 464,147 69 617 FIREMEN'S PENSION FUND 88,700 140,802 82,005 6,695 92 V $ 141,767,565 $ 90,495,864 $ 106,238,142 $ 35,529,423 75 4 ; 2 Packet Pg. 195 1 8.2.a Page 1 of 3 C ITY O F IDMO NDS REVENUES - GENERAL FUND 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Revenues Revenues Remaining %Received TAXES: 1 REAL PERSONAL / PROPERTY TAX 2 EMS PROPERTY TAX 3 VOTED PROPERTY TAX 4 LOCAL RETAIL SALES/USE TAX 4 5 NATURAL GAS USE TAX 6 1/10 SALES TAX LOCAL CRIM JUST 7 ELECTRIC UTILITY TAX 8 GASUTILITY TAX 9 SOLID WASTE UTILITY TAX 10 WATERUTILITY TAX 11 SEWERUTILITYTAX 12 STORMWATER UTILITY TAX 13 T.V. CABLE UTILITY TAX 14 TELEPHONE UTILITY TAX 15 PULLTABS TAX 16 AMUSEMENT GAMES 17 LEASEHOLD EXCISE TAX LICENSES AND PERNUTS: 18 FIRE PERMITS -SPECIAL USE 19 POLICE -FINGERPRINTING 20 AMUSEMENTS 21 VENDING MACHINE/CONCESSION 22 FRANCHISE AGREEMENT -COMCAST 23 FRANCHISE FEE-EDUCATION/GOVERNMENT 24 FRANCHISE AGREEMENT-VERIZON/FRONTIER 25 OLYMPIC VIEW WAT ER DIST RICT FRANCHISE 26 GENERAL BUSINESS LICENSE 27 DEV SERV PERMIT SURCHARGE 28 NON-RESIDENT BUS LICENSE 29 RIGHT OF WAY FRANCHISE FEE 30 BUILDING STRUCTURE PERMITS 31 ANIMAL LICENSES 32 STREET AND CURB PERMIT 33 OTRNON-BUSLIC/PERMITS INTERGOVERNMENTAL: 34 DOJ 15-0404-0-1-754 - BULLET PROOF VEST 35 NCHIP GRANT 36 WA ASSOC OF SHERIFFS TRAFFIC GRANT 37 TARGET ZERO TEAMS GRANT 38 DOCKSIE DRILLS GRANT REIMBURSE 39 HIGH VISIBILITY ENFORCEMENT 40 CORONAVIRUS RELIEF FUND 41 CORONAVIRUS RELIEF FUND 2 42 STATE GRANTS- BUDGET ONLY 43 PUD PRIVILEDGE TAX 44 ARCHIVES AND RECORDS MANAGEMENT 45 STATE GRANT FROM OTHER JUDICIAL AGENCIES 46 SCHOOL ZONE 47 WA STATE TRAFFIC COMM GRANT 48 MVET/SPECIAL DISTRIBUTION 49 WASHINGTON STATE ARTS COMMISSION 50 SHORELINE MASTER PROGRAM DOE 51 TRIAL COURT IMPROVEMENT 52 CRIMINAL JUSTICE -SPECIAL PROGRAMS 53 MARIJUANA ENFORCEMENT 54 MARIJUANA EXCISE TAX DISTRIBUTION 55 DUI - CITIES 56 LIQUOR EXCISE TAX 57 LIQUOR BOARD PROFITS 58 MISCELLANEOUS INTERLOCAL REVENUE 59 INTERLOCAL GRANTS 60 VERDANT INTERLOCAL GRANTS 61 POLICE TRAININGCLASSES 62 FIRST RESPONDERS FLEX FUND 63 DISCOVERY PROGRAMS TECHNOLOGY ACQ. $ 10,737,617 $ 10,455,514 $ 10,456,907 $ 280,710 97% 4,112,031 4,042,731 4,083,288 28,743 99% 500 239 27 473 5% 8,450,000 8,452,715 8,317,046 132,954 98% 7,600 9,684 7,657 (57) 101% 760,500 811,796 810,408 (49,908) 107% 1,684,800 1,682,586 1,668,430 16,370 99% 579,600 578,572 639,670 (60,070) 110% 348,800 359,499 358,411 (9,611) 103% 1,148,400 1,166,632 1,091,647 56,753 95% 896,600 841,724 784,219 112,381 87% 471,900 437,283 484,000 (12,100) 103% 822,200 808,538 804,704 17,496 98% 823,900 798,498 666,374 157,526 81% 55,200 55,915 56,617 (1,417) 103% 40 383 476 (436) 1190% 280,900 285,122 300,672 (19,772) 107% 31,180,588 30,787,433 30,530,552 650,036 98% 250 250 465 (215) 186% 700 605 80 620 11% 6,000 4,675 - 6,000 0% 50,000 53,587 13,083 36,917 26% 682,200 676,201 678,877 3,323 100% 41,000 41,414 39,842 1,158 97% 100,600 94,045 73,239 27,361 73% 358,200 387,851 377,553 (19,353) 105% 116,300 159,033 224,179 (107,879) 193% 63,700 70,209 75,040 (11,340) 118% 64,800 53,825 - 64,800 0% 13,500 25,089 45,961 (32,461) 340% 675,600 643,329 655,426 20,174 97% 24,380 24,428 24,485 (105) 100% 45,000 41,400 55,495 (10,495) 123% 18,500 20,520 16,657 1,843 90% 2,260,730 2,296,460 2,280,382 (19,652) 101% 6,000 7,645 2,052 3,949 34% - 14,616 - - 0% - 2,285 - 0% 4,000 1,852 - 4,000 0% - 4,138 559 (559) 0% 7,100 3,501 2,618 4,482 37% 247,611 - 241,210 6,401 97% - - 5,310 (5,310) 0% 18,000 - - 18,000 0% 210,500 208,433 207,989 2,511 99% - 3,836 9,399 (9,399) 0% - 1,530 140 (140) 0% 832 - 825 7 99% - 2,594 - - 0% 13,070 12,536 13,211 (141) 101% - 5,000 - - 0% - 7,165 - - 0% 16,740 16,722 16,152 588 96% 45,600 45,102 47,280 (1,680) 104% 500 - - 500 0% 48,300 63,236 68,959 (20,659) 143% 6,000 5,827 6,129 (129) 102% 231,500 228,650 265,801 (34,301) 115% 338,200 340,906 338,497 (297) 100% - 2,500 - - 0% - 20,761 7,774 (7,774) 0% - 2,000 - 0% 1,194 211 1,194 100% 1,000 1,059 4,001 (3,001) 400% 550 - - 550 0% 1,1969697 1,002,105 1,239,098 (429401) 104% 2020 Local Retail Sa/es/Use Tax revenues are $(135,670) /Swer than 2019 revenues Please also see pagespages 18 & 19. Packet Pg. 196 1 I 8.2.a I Page 2 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2020 Amended 12/31/2019 Title Budget Revenues CHARGES FOR GOODS AND SERVICES: 1 RECORD/LEGAL INSTRUMENTS 2 ATM SURCHARGE FEES 3 CREDIT CARD FEES 4 COURT RECORD SERVICES 5 D/M COURT REC SER 6 DRE REIMBURSEABLE 7 WARRANT PREPARATION FEE 8 IT TIME PAY FEE 9 MUNIC.-DIST. COURT CURR EXPEN 10 SALE MAPS & BOOKS 11 CLERKS TIME FOR SALE OF PARKING PERMITS 12 BID SUPPLIES REIMBURSEMENT 13 PHOTOCOPIES 14 POLICE DISCLOSURE REQUESTS 15 ENGINEERING FEES AND CHARGES 16 ELECTION CANDIDATE FILINGFEES 17 SNO-ISLE 18 PASSPORTS AND NATURALIZATION FEES 19 POLICE SERVICES SPECIAL EVENTS 20 CAMPUS SAFETY-EDM. SCH. DIST. 21 WOODWAY-LAW PROTECTION 22 MISCELLANEOUS POLICE SERVICES 23 FIRE PROTECTION & EMS FOR DUI 24 FIRE DISTRICT #1 STATION BILLINGS 25 LEGAL SERVICES 26 ADULT PROBATION SERVICE CHARGE 27 BOOKINGFEES 28 FIRE CONSTRUCTION INSPECTION FEES 29 EMERGENCY SERVICE FEES 30 EMS TRANSPORT USER FEE 31 FLEX FUEL PAYMENTS FROM STATIONS 32 ANIMAL CONTROL SHELTER 33 ZONING/SUBDIVISION FEE 34 PLAN CHECKINGFEES 35 FIRE PLAN CHECK FEES 36 PLANNING 1%INSPECTION FEE 37 S.E.P.A. REVIEW 38 CRITICAL AREA STUDY 39 DV COORDINATOR SERVICES 40 GYM AND WEIGHT ROOM FEES 41 PROGRAM FEES 5 42 TAXABLE RECREATION ACTIVITIES 43 WINTER MARKET REGISTRATION FEES 44 BIRD FEST REGISTRATION FEES 45 INTERFUND REIMBURSEMENT -CONTRACT SVCS 3,000 600 11,000 300 300 11,000 1,000 100 100 25,100 600 1,000 500 125,000 1,400 85,000 21,000 30,000 126,800 195,000 52,500 1,050 45,000 3,000 10,000 3,500 1,007,500 2,500 50 72,600 375,900 4,000 500 5,000 14,000 15,500 $ 3,740 $ 697 14,051 79 78 10,910 1,321 324 59 25,090 555 1,138 223,633 96,075 22,780 38,074 72,018 211,867 2 117 54,941 1,277 46,102 2,809 16,335 5,636 1,043,753 1,311 100 121,014 616,110 10,160 2,814 6,195 15,625 4,707 12,160 12/31/2020 Amount Revenues Remaining % Received 5,204 184 6,445 7 97 235 2,358 844 66 9 450 248,564 72,359 5,795 36,753 198,859 58 59,291 2,005 39,663 2,157 21,269 4,000 992,345 2,396 100 78,222 263,376 17,046 4,440 16,252 3,083 $ (2,204) 416 4,555 293 203 (235) 8,642 156 34 91 25,100 600 550 500 (123,564) 1,400 12,641 15,205 30,000 90,047 (3,859) (58) (6,791) (955) 5,337 843 (11,269) (500) 15,155 104 (50) (5,622) 112,524 (13,046) 500 560 (2,252) 12,417 173% 31% 59% 2% 32% 0% _ 21% .2 84% o 66% C 9% N 0% 0% iL 45% 0% C 199% to 0% .� 85% LL 28% 0% L1J 29% t`p 102% 0% p 0% c 113% N 191% 88% p 72% 213% 114% 98% 'v 96% 200% C 108% IL 70% �+ 426% y 0% 89% 116% Cy 0% N 20% G 869,162 852,477 98,503 770,659 110/( d 1,300 512 - 1,300 00/( .0 5,000 10,950 10,328 (5,328) 207% E 800 585 - 800 04)% 3,290,838 2,898,678 3,017,717 273,121 920/( o 6,418,500 6,446,860 5,210,479 1,208,021 81% 5 2020 Parks & Recreation Program Revenues are $(753,974) lower than 2019 revenues. 4 Packet Pg. 197 1 8.2.a Page 3 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Revenues Revenues Remaining %Received FINES AND PENALTIES: 1 PROOF OF VEHICLE INS PENALTY 2 TRAFFIC INFRACTION PENALTIES 3 NC TRAFFIC INFRACTION 4 CRT COST FEE CODE LEG ASSESSMENT (LGA) 5 NON -TRAFFIC INFRACTION PENALTIES 6 OTHERINFRACTIONS'04 7 PARKING INFRACTION PENALTIES 8 PARK/INDDISZONE 9 DWI PENALTIES 10 DUI - DP ACCT 11 CRIM CNV FEE DUI 12 DUI - DP FEE 13 OTHER CRIMINAL TRAF MISDEM PEN 14 CRIMINAL TRAFFIC MISDEMEANOR 8/03 15 CRIMINAL CONVICTION FEE CT 16 CRIM CONV FEE CT 17 OTHER NON-T RAF MISDEMEANOR PEN 18 OTHER NON TRAFFIC MISD. 8/03 19 COURT DV PENALTY ASSESSMENT 20 CRIMINAL CONVICTION FEE CN 21 CRIM CONV FEE CN 22 PUBLIC DEFENSE RECOUPMENT 23 BANK CHARGE FOR CONV. DEFENDANT 24 COURT COST RECOUPMENT 25 BUS. LICENSE PERMIT PENALTY 26 MISC FINES AND PENALTIES MISCELLANEOUS: 27 INVESTMENT INTEREST 28 INTEREST ON COUNTY TAXES 29 INTEREST - COURT COLLECTIONS 30 LOAN INTEREST 31 PARKING 32 SP ACE/FACILIT IES RENTALS 33 BRACKET ROOM RENTAL 34 LEASESLONG-TERM 35 DONATION/CONTRIBUTION 36 PARKSDONATIONS 37 BIRD FEST CONTRIBUTIONS 38 POLICE CONTRIBUTIONS FROM PRIV SOURCES 39 SALE OF JUNK/SALVAGE 40 SALES OF UNCLAIM PROPERTY 41 CONFISCATED AND FORFEITED PROPERTY 42 OTHER JUDGEMENT/SETTLEMENT 43 POLICE JUDGMENTS/RESTITUTION 44 CASHIERS OVERAGES✓SHORTAGES 45 OTHER MISC REVENUES 46 SMALL OVERPAYMENT 47 NSF FEES - PARKS & REC 48 NSF FEES - MUNICIPAL COURT 49 L&I STAY AT WORK PROGRAM 50 FLEX -PLAN SERVICES FORFEITURES 51 NSF FEE - DEVEL SERV DEPT 52 US BANK REBATE TRANSFERS -IN: 53 INSURANCE RECOVERIES 54 INTERFUND TRANSFER FROM 012 55 INTERFUND TRANSFER FROM 011 56 INTERFUND TRANSFER FROM 511 57 TRANSFER FROM FUND 127 $ 4,000 $ 3,515 $ 1,202 $ 2,798 300/( 241,000 216,648 120,087 120,913 5001( 19,000 17,784 13,683 5,317 720/( 20,000 16,630 10,557 9,443 530/( 1,000 1,371 1,980 (980) 1980/( 2,000 1,232 1,320 680 660/c 147,000 143,598 70,129 76,871 480/( 2,500 2,939 1,091 1,409 440/( 7,000 9,732 9,604 (2,604) 1370/( 700 448 199 501 280/( 200 89 38 162 190/( 1,500 2,008 2,231 (731) 1490/( 140 - - 140 00/c 30,000 28,338 20,820 9,180 690/( 3,600 2,549 2,278 322 63% 1,000 622 551 9 5501( 100 (2,774) 37 63 370/( 13,100 13,903 7,411 5,689 570/( 600 314 984 (384) 1640/( 1,600 930 733 867 460/( 500 283 132 368 260/( 16,000 11,486 8,148 7,852 5101( 14,000 13,493 8,525 5,475 610/( 6,000 4,598 4,512 1,488 750/( 10,100 5,150 - 10,100 00/( 300 1,208 1,441 (1,141) 4800/( 542,940 496,093 287,693 2559247 530% 399,400 421,005 309,476 89,924 770/( 53,440 28,731 14,293 39,147 270/( 50,950 8,091 8,326 42,624 160/( - 29,239 - - 00/( - 150 - - 00/( 153,000 143,035 22,701 130,299 1501( 2,100 2,330 380 1,720 180/( 205,000 202,088 170,859 34,141 830/( 22,500 4,972 930 21,570 40/( 3,500 3,050 920 2,580 260/( 2,000 1,597 635 1,365 320/( 6,662 10,721 1,766 4,896 270/( 300 68 487 (187) 1620/( 3,000 3,731 3,872 (872) 1290/( 2,000 - - 2,000 0°/ 2,000 3 1,344 656 670/( 200 619 268 (68) 1340/( - (70) 16 (16) 00/c 5,000 195,529 14,232 (9,232) 2850/( 100 73 95 5 950/( 100 90 30 70 300/( 150 112 142 8 950/( - 10,483 - - 00/( 370 - - 0% - - 30 (30) 00/( 8,500 8,930 8,534 (34) 1000/( 919,902 1,074,949 559,337 360,565 619/( - 16,977 (16,977) 00/( 3,835,827 - - 00/( - 931,523 - - 00/c 1,500,000 - 1,500,000 - 1000/( 35,800 26,300 35,800 - 1000/( 1,535,800 4,793,650 1,552,777 (16,977) 101°/ TOTAL GENERAL FUND REVENUE $ 44,055,157 $ 46,897,549 $ 41,660,318 $ 2,394,839 950/ 5 Packet Pg. 198 I 8.2.a I Page 1 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) 1 SALARIES AND WAGES $ 17,177,230 $ 15,758,890 $ 16,528,199 $ 649,031 960/ 2 OVERTIME 491,580 730,413 612,255 (120,675) 1250/ 3 HOLIDAY BUY BACK 262,020 213,691 233,372 28,648 890/ 4 BENEFITS 6,607,643 6,184,431 6,348,656 258,987 960/ 5 UNIFORMS 101,798 100,926 88,202 13,596 870/ 6 SUPPLIES 497,122 451,102 482,079 15,043 970/ 7 SMALL EQUIPMENT 170,662 153,777 175,853 (5,191) 1030/ 8 PROFESSIONAL SERVICES 15,499,765 12,684,371 13,811,032 688,733 890/ 9 COMMUNICATIONS 171,571 168,790 153,430 18,141 890/ 10 TRAVEL 78,580 70,950 10,161 68,419 130/ 11 EXCISE TAXES 6,500 7,993 15,907 (9,407) 2450/ 12 RENTAL/LEASE 1,837,776 1,842,464 1,806,719 31,057 980/ 13 INSURANCE 394,124 436,448 393,746 378 1000/ 14 UTILITIES 531,525 525,607 499,415 32,110 940/ 15 REPAIRS&MAINTENANCE 297,966 633,864 936,856 (638,890) 3140/ 16 MISCELLANEOUS 533,664 421,037 331,383 202,281 620/ 17 INTERGOVERNMENTAL PAYMENTS 75,000 75,000 75,000 - 1000/ 18 INTERFUND SUBSIDIES 3,266,993 1,905,778 1,206,990 2,060,003 370/ 19 MACHINERY/EQUIPMENT 57,173 - 9,053 48,120 160/ 20 CONSTRUCTION PROJECTS 1,000,000 10,296 - 1,000,000 00/ 21 GENERAL OBLIGATION BOND PRINCIPAL 168,850 183,704 163,840 5,010 970/ 22 OTHER INTEREST & DEBT SERVICE COSTS 500 218 212 288 420/ 23 INTEREST ON LONG-TERM EXTERNAL DEBT 137,250 14,045 132,572 4,678 970/ 49,365,292 42,573,794 44,014,931 5,350,361 890/ LEO FF-MEDIC AL INS. RESERVE(009) 24 BENEFITS $ 206,650 $ 155,117 $ 143,716 $ 62,934 700/ 25 PENSION AND DISABILITY PAYMENTS 252,990 239,839 94,189 158,801 370/ 26 PROFESSIONAL SERVICES 7,000 7,161 5,793 1,207 830/ 27 MISCELLANEOUS 500 455 - 500 00/ 467,140 402,572 243,697 223,443 520/ RISK MANAGEMENT RESERVE FUND (011) 28 INTERFUND SUBSIDIES $ $ 931,523 $ - $ - 00/ 931,523 00/ CONTINGENCY RESERVE FUND (012) 29 INTERFUND SUBSIDIES $ $ 3,835,827 $ $ 00/ 3,835,827 00/ HISTORIC PRESERVATION GIFTFUND (014) 30 SUPPLIES $ 100 $ - $ $ 100 00/ 31 PROFESSIONAL SERVICES 200 - 200 00/ 32 MISCELLANEOUS 5,600 5,533 5,600 00/ 5,900 5,533 5,900 00/ EDMONDS HOMELESSNESS RESPONSEFUND (018) 33 PROFESSIONAL SERVICES $ 100,000 $ 1,862 $ 100,000 $ 1000/ 100,000 s 1,862 100,000 s 1000/ EDMONDS OPIOH) RESPONSE FUND (019) 34 PROFESSIONAL SERVICES $ 21,555 $ - $ 21,555 $ 1000/ 35 INTERFUND SUBSIDIES - 200,000 - 00/ 21,555 200,000 21,555 - 100 / DRUG INFO RC EMENT FUND (104) 36 PROFESSIONAL SERVICES $ 45,000 $ - $ $ 45,000 00/ 37 REPAIR/MAINT 800 800 00/ 38 MISCELLANEOUS - 30,332 (30,332) 00/ 45,800 30,332 15,468 660/ 6 Packet Pg. 199 I 8.2.a I Page 2 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent STREETFUND (111) 1 SALARIES AND WAGES $ 723,081 $ 595,190 $ 662,902 $ 60,179 920/ 2 OVERTIME 18,400 49,613 45,506 (27,106) 2470/ 3 BENEFITS 309,539 283,525 328,778 (19,239) 1060, 4 UNIFORMS 6,416 3,344 4,079 2,337 640/ 5 SUPPLIES 263,000 254,053 198,979 64,021 760/ 6 SMALL EQUIPMENT 20,000 2,854 1,082 18,918 50/ 7 PROFESSIONAL SERVICES 27,930 11,295 2,689 25,241 100/ 8 COMMUNICATIONS 4,500 7,089 7,901 (3,401) 1760/ 9 TRAVEL 1,000 - - 1,000 00/ 10 RENTAL/LEASE 230,450 268,813 231,006 (556) 1000/ 11 INSURANCE 145,219 156,514 156,937 (11,718) 1080/ 12 UTILITIES 280,918 268,546 276,907 4,011 990/ 13 REPAIRS&MAINTENANCE 52,000 34,649 70,694 (18,694) 1360/ 14 MISCELLANEOUS 13,000 7,302 8,435 4,565 650/ 15 MACHINERY/EQUIPMENT 100,000 12,343 75,658 24,342 760/ 16 GENERAL OBLIGATION BOND PRINCIPAL 4,170 4,033 4,161 9 1000/ 17INTEREST 510 577 510 0 1000/ COMBINED STREETCONST/IMPROVE(112) 18 SALARIES AND WAGES 19 BENEFITS 20 PROFESSIONAL SERVICES 21 REPAIR & MAINTENANCE 22 MISCELLANEOUS 23 INTERFUND SUBSIDIES 24 LAND 25 CONSTRUCT ION PROJECTS 26 INTERGOVERNMENTAL LOANS 27 INTEREST MUNICIPAL ARTS ACQUIS. FUND (117) 28 SUPPLIES 29 SMALL EQUIPMENT 30 PROFESSIONAL SERVICES 31 TRAVEL 32 RENTAL/LEASE 33 REPAIRS& MAINTENANCE 34 MISCELLANEOUS HO TEL/MO TEL TAX REVENUE FUND (120) 35 PROFESSIONAL SERVICES 67 MISCELLANEOUS 37 INTERFUND SUBSIDIES 38 MACHINERY/EQUIPMENT EMPLO YEE PARKING PERMIT FUND (121) 39 SUPPLIES 40 PROFESSIONAL SERVICES YOUTH SCHOLARSHIP FUND (122) 41 MISCELLANEOUS TOURISM PROMOTIONAL FUND/ARTS (123) 42 PROFESSIONAL SERVICES 43 MISCELLANEOUS $ 2,200,133 $ 1,959,740 $ 2,076,224 $ 123,909 940/ $ $ 10,567 $ (10,567) 00/ - 6,613 (6,613) 00/ 680,130 391,992 622,464 57,666 920/ 163,028 422,794 322,615 (159,587) 1980/ - - 8 (8) 00/ 40,140 108,907 40,121 19 1000/ - 39,303 4,678 (4,678) 00/ 1,853,975 886,891 312,736 1,541,239 170/ 72,220 72,201 72,201 19 1000/ 1.970 2.313 1.952 18 990/ $ 2,811,463 $ 1,924,403 $ 1,393,957 $ 1,417,506 5001 $ 4,700 $ 3,984 $ 302 $ 4,398 60/ 1,700 640 116 1,584 70/ 229,124 53,962 33,444 195,680 1501 80 6 16 64 200/ 2,000 - - 2,000 00/ 300 - - 300 00/ 6,600 4,569 2,614 3,986 400/ $ 244,504 $ 63,161 $ 36,493 $ 208,011 1501 $ 92,487 $ 90,424 $ 88,066 $ 4,421 950/ 6,763 583 612 6,151 90/ 4,000 4,000 4,000 - 1000/ 25,000 - - 25,000 00/ $ 128,250 $ 95,008 $ 92,677 $ 35,573 720/ $ 1,790 $ 591 $ 632 $ 1,158 350/ 25,090 25,090 - 25,090 00/ $ 26,880 $ 25,681 $ 632 $ 26,248 20/ $ 3,000 $ 2,768 $ 450 $ 2,550 1501 $ 3,000 $ 2,768 $ 450 $ 2,550 150/ $ 33,900 $ 28,614 $ 15,510 $ 18,390 460/ - 3,366 - - 00/ $ 33,900 $ 31,980 $ 15,510 $ 18,390 460/ 7 Packet Pg. 200 I 8.2.a I Page 3 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXCISE TAX (125) 1 SUPPLIES $ 21,000 $ 77,223 $ 18,697 $ 2,303 890/ 2 PROFESSIONAL SERVICES 479,831 162,209 384,486 95,345 800, 3 RENTAL/LEASE - 381 - - 00/ 4 REPAIRS& MAINTENANCE 176,176 408,388 360,046 (183,870) 2040/ 5 INTERFUND SUBSIDIES 620 - 430 190 690/ 6 CONSTRUCTION PROJECTS 2 932 893 601 092 1 227 553 1 705 340 420/ ^ REAL ESTATE EXCISE TAXI (126) 7 SUPPLIES 8 PROFESSIONAL SERVICES 9 REPAIRS& MAINTENANCE 10 INTERFUND SUBSIDIES 11 LAND 12 CONSTRUCTION PROJECTS 13 GENERAL OBLIGATION BONDS 14 INTEREST 15 OTHER INT EREST & DEBT SERVICE COSTS GIFTS CATALOG FUND (127) 16 SUPPLIES 17 SMALL EQUIPMENT 18 PROFESSIONAL SERVICES 19 REPAIRS& MAINTENANCE 20 MISCELLANEOUS 21 INTERFUND SUBSIDIES C EWE=Y MAINTENANC EIMPRO VEMENT (130) 22 SALARIES AND WAGES 23 OVERTIME 24 BENEFITS 25 UNIFORMS 26 SUPPLIES 27 SUPPLIES PURCHASED FOR INVENTORY/RESALE 28 SMALL EQUIPMENT 29 PROFESSIONAL SERVICES 30 COMMUNICATIONS 31 TRAVEL 32 RENTAL/LEASE 33 UTILITIES 34 REPAIRS&MAINTENANCE 35 MISCELLANEOUS PARKS TRUST FUND (136) 36 SMALL EQUIPMENT SISTER CITY COMMISSION (138) 37 SUPPLIES 38 TRAVEL 39 MISCELLANEOUS BUSINESS IMPROVEMENT DISTRICT FUND (140) 40 SUPPLIES 41 PROFESSIONAL SERVICES 42 MISCELLANEOUS EDMONDS CARES FUND (142) 43 PROFESSIONAL SERVICES LID FUND C O NTRO L (211) 44 INTERFUND SUBSIDIES 2012 LTGO DEBTSERVIC FUND (231) 45 GENERAL OBLIGATION BOND 46 INTEREST $ 3,610,520 $ 1,249,293 $ 1,991,212 $ 1,619,308 557, C O O $ - $ 55,948 $ - $ - 0°, 883,267 156,343 684,749 198,518 78°/ N 95,963 400,238 259,551 (163,588) 2700/ ` 142,736 133,025 142,731 5 1000/ d 300,000 - - 300,000 0°/ 1,951,937 957,596 916,129 1,035,808 47°/ .� 24,220 23,476 24,219 1 1000/ 2,970 3,360 2,968 2 1000/ - 77 575 (575) 00/ LL $ 3,401,093 $ 1,730,062 $ 2,030,921 $ 1,370,172 600/ W $ 48,882 $ 39,079 $ 39,033 $ 9,849 800/ - 14,694 - - 00/ d 6,500 - 5,400 1,100 830/ O 22,000 1,858 7,183 14,818 330/ N 600 159 503 97 840/ N 35,800 26,300 35,800 - 1000/ $ 113,782 $ 82,091 $ 87,919 $ 25,863 770/ C $ 97,476 $ 89,239 $ 93,344 $ 4,132 960/ 3,500 3,272 729 2,771 210/ 42,029 40,767 40,160 1,869 960/ 1,000 225 230 770 230/ 7,000 4,837 2,972 4,028 420/ 20,000 17,293 18,196 1,804 910/ - 1,246 1,184 (1,184) 00/ 4,200 2,199 1,835 2,365 440/ 1,700 1,794 1,682 18 990/ 500 - - 500 00/ 8,230 6,260 8,230 0 1000/ 5,652 4,879 4,928 724 870/ 500 - - 500 00/ 4,000 19,124 6,610 (2,610) 1650/ $ 195,787 $ 191,135 $ 180,098 $ 15,689 920/ $ $ 4,935 $ $ 00/ $ $ 4,935 $ $ 00/ $ 1,500 $ 770 $ 11 $ 1,489 10/ 4,500 3,405 4,500 00/ 5,900 2,718 5,900 00/ $ 11,900 $ 6,894 $ 11 $ 11,889 00/ $ 11,850 $ 12,983 $ 9,858 $ 1,992 830/ 66,035 82,306 53,747 12,288 810/ 2,625 3,289 4,006 (1,381) 1530/ 80,510 98,578 67,611 12,899 840/ $ 1,860,000 $ - $ 1,775,326 $ 84,674 950/ 1,860,000 1,775,326 84,674 950/ $ 12,400 $ 30,905 $ $ 12,400 00/ $ 12,400 $ 30,905 $ $ 12,400 00/ $ 643,810 $ 609,623 $ 643,802 $ 8 1000/ 94,590 106,775 94,583 7 1000/ $ 738,400 $ 716,398 $ 738,385 $ 15 1000/ g Packet Pg. 201 I 8.2.a I Page 4 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS CONSTRUCTION FUND (332) 1 PROFESSIONAL SERVICES $ 323,349 $ 116,848 $ 446,182 $ (122,833) 1380r 2 INTERFUND SUBSIDIES 112,920 - 20,316 92,604 180/ 3 CONST RUCT ION PROJECTS 12,577,074 133,247 1,440,342 11,136,732 110/ 4 DEBT ISSUE COSTS - 80,041 - - 00/ $ 13,013,343 $ 330,137 $ 1,906,841 $ 11,106,502 1501 WATER FUND (421) 5 SALARIES AND WAGES 6 OVERTIME 7 BENEFITS 8 UNIFORMS 9 SUPPLIES 10 WATERPURCHASED FORRESALE 11 SUPPLIES PURCHASED FOR INVENTORY/RESALE 12 SMALL EQUIPMENT 13 PROFESSIONAL SERVICES 14 COMMUNICATIONS 15 TRAVEL 16 EXCISE TAXES 17 RENTAL/LEASE 18 INSURANCE 19 UTILITIES 20 REPAIRS & MAINTENANCE 21 MISCELLANEOUS 22 INTERFUND SUBSIDIES 23 CONST RUCT ION PROJECTS 24 GENERAL OBLIGATION BONDS 25 REVENUE BONDS 26 INTERGOVERNMENTAL LOANS 27 INTEREST 28 OTHER INT EREST & DEBT SERVICE COSTS STORM FUND (422) 29 SALARIES AND WAGES 30 OVERTIME 31 BENEFITS 32 UNIFORMS 33 SUPPLIES 34 SMALL EQUIPMENT 35 PROFESSIONAL SERVICES 36 COMMUNICATIONS 37 TRAVEL 38 EXCISE TAXES 39 RENTAL/LEASE 40 INSURANCE 41 UTILITES 42 REPAIR & MAINTENANCE 43 MISCELLANEOUS 44 INTERFUND SUBSIDIES 45 CONSTRUCT ION PROJECTS 46 GENERAL OBLIGATION BONDS 47 REVENUE BONDS 48 INTERGOVERNMENTAL LOANS 49 INTEREST 50 OTHER INT EREST & DEBT SERVICE COSTS $ 845,871 $ 758,623 $ 796,988 $ 48,883 940/ p 24,000 25,056 21,118 2,882 880M 363,882 340,393 309,245 54,637 850/ ' 4,000 3,424 4,371 (371) 1090/ 154,772 75,291 107,441 47,331 690r d 2,170,000 1,877,946 2,049,587 120,413 940r d 170,000 152,622 172,203 (2,203) 1010/ 11,000 5,955 6,927 4,073 630/ 'v 1,753,804 847,220 1,324,226 429,578 760/ 30,000 29,873 30,043 (43) 1000/ C 200 - - 200 00/ IL 1,649,700 1,649,324 1,571,444 78,256 950i C 133,158 152,721 130,244 2,914 980/ W 52,865 55,096 52,541 324 990/ 35,775 31,828 32,670 3,105 910/ d 75,830 237,822 20,613 55,217 270/ >- 131,400 117,653 138,785 (7,385) 1060/ N 650,870 646,366 648,597 2,273 1000/ N 3,946,207 2,251,663 3,160,207 786,000 800/ 2,800 2,709 2,794 6 1000i r- 370,960 355,732 370,959 1 1000/ Q. 25,840 25,839 25,839 1 1000/ G1 211,190 225,572 211,169 21 1000/ - 375 378 (378) 00, $ 12,814,124 $ 9,869,102 $ 11,188,392 $ 1,625,732 87 $ 728,080 $ 652,439 $ 643,183 $ 84,897 880/ 6,000 35,162 13,321 (7,321) 2220/ 334,154 326,307 293,573 40,581 880/ 6,500 6,166 8,407 (1,907) 1290/ 47,958 27,114 25,331 22,627 530/ 4,000 4,114 2,464 1,536 620/ 3,047,970 1,129,413 1,822,002 1,225,968 600/ 3,200 5,391 6,187 (2,987) 1930/ 4,300 - - 4,300 00/ 470,100 509,604 562,212 (92,112) 1200r 270,830 250,181 269,789 1,041 1000/ 118,263 127,548 116,576 1,687 990/ 11,025 11,193 12,102 (1,077) 1100/ 116,183 17,250 18,753 97,430 160/ 181,100 167,833 185,382 (4,282) 1020/ 282,550 295,279 282,545 5 1000i 4,758,296 1,477,403 3,193,179 1,565,117 670/ 102,030 98,899 102,029 1 1000/ 181,210 173,932 181,205 5 1000/ 60,760 32,063 53,576 7,184 880/ 122,400 123,971 117,467 4,933 960/ - 165 165 (165) 00/ $ 10,856,909 $ 5,471,427 $ 7,909,445 $ 2,947,464 730/ 9 Packet Pg. 202 I 8.2.a I Page 5 of 6 CITY 0FFDMONDS EXPENDITURES BY FUND - DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) 1 SALARIES AND WAGES $ 1,953,719 $ 1,779,083 $ 1,865,904 $ 87,815 960/ 2 OVERTIME 95,000 98,788 106,756 (11,756) 1120r 3 BENEFITS 854,294 782,554 804,842 49,452 940i 4 UNIFORMS 9,500 7,267 7,967 1,533 840i 5 SUPPLIES 433,470 317,346 397,447 36,024 920i 6 FUEL CONSUMED 60,000 44,284 24,125 35,875 400r 7 SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - - 4,000 00/ 8 SMALL EQUIPMENT 36,369 20,645 42,890 (6,521) 1180i 9 PROFESSIONAL SERVICES 2,289,566 1,181,008 4,494,417 (2,204,851) 1960i 10 COMMUNICATIONS 43,886 44,183 42,785 1,101 970r 11 TRAVEL 5,000 5,016 - 5,000 00/ 12 EXCISE TAXES 978,000 1,053,670 978,545 (545) 1000i 13 RENTAL/LEASE 311,966 346,167 320,207 (8,241) 1030i 14 INSURANCE 182,121 186,110 175,867 6,254 970r 15 UTILITIES 1,540,685 1,147,784 983,600 557,085 640, 16 REPAIR & MAINTENANCE 745,630 429,952 252,808 492,822 340i 17 MISCELLANEOUS 127,650 83,617 90,819 36,831 710i 18 INTERFUND SUBSIDIES 7,197,114 1,959,171 3,308,045 3,889,069 460r 19 MACHINERY/EQUIPMENT - 33,647 117,784 (117,784) 00, 20 CONST RUCT ION PROJECTS 15,438,495 3,021,725 9,502,326 5,936,169 620i 21 GENERAL OBLIGATION BONDS 154,660 150,043 154,652 8 1000i 22 REVENUE BONDS 82,840 80,336 244,944 (162,104) 2960r 23 INTERGOVERNMENTAL LOANS 173,210 172,528 173,200 10 1000, 24 INTEREST 68,270 70,427 63,506 4,764 930i 25 DEBT ISSUE COSTS - - 106,318 (106,318) 00/ 26 OTHER TNT EREST & DEBT SERVICE COSTS - 5,380 5,085 (5,085) 00/ $ 32,785,445 $ 13,020,732 $ 24,264,839 $ 8,520,606 740, BOND RESERVE FUND (424) 27 REVENUE BONDS $ 755,020 $ 740,000 $ 755,000 $ 20 1000i 28INTEREST 1,233,110 1,251,184 1,233,084 26 1000r $ 1,988,130 $ 1,991,184 $ 1,988,084 $ 46 1000r 10 Packet Pg. 203 8.2.a Page 6 of 6 CITY OFEDMONDS EXPENDITURES BY FUND - DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent EQ UIPMENT RENTAL FUND (511) 1 SALARIES AND WAGES 2 OVERTIME 3 BENEFIT S 4 UNIFORMS 5 SUPPLIES 6 FUEL CONSUMED 7 SUPPLIES PURCHASED FOR INVENTORY/RESALE 8 SMALL EQUIPMENT 9 PROFESSIONAL SERVICES 10 COMMUNICATIONS 11 TRAVEL 12 RENTAL/LEASE 13 INSURANCE 14 UTILITIES 15 REPAIRS & MAINTENANCE 16 MISCELLANEOUS 17 INTERFUND SUBSIDIES 18 MACHINERY/EQUIPMENT TECHNOLOGY RENTAL FUND (512) 19 SALARIES AND WAGES 20 OVERTIME 21 BENEFIT S 22 SUPPLIES 23 SMALL EQUIPMENT 24 PROFESSIONAL SERVICES 25 COMMUNICATIONS 26 TRAVEL 27 RENTAL/LEASE 28 REPAIRS&MAINTENANCE 29 MISCELLANEOUS 30 MACHINERY/EQUIPMENT FIREMEN'S PENSION FUND (617) 31 BENEFITS 32 PENSION AND DISABILITY PAYMENTS 33 PROFESSIONAL SERVICES TO TAL EXPENDITURE ALL FUNDS $ 266,952 $ 260,548 $ 269,774 $ (2,822) 1010/ 2,000 8,081 1,406 594 700, 112,598 111,050 112,088 510 1000/ 1,000 1,347 1,186 (186) 1190, 132,128 96,541 79,828 52,300 600/ 1,000 - - 1,000 00/ 243,000 201,116 178,940 64,060 740/ 58,000 2,879 3,487 54,513 60/ 46,750 29,071 4,498 42,252 100/ 3,000 2,285 2,303 697 770/ 1,000 255 - 1,000 00/ 12,750 13,765 12,348 402 970r 27,848 30,167 43,001 (15,153) 1540/ 14,500 14,630 15,444 (944) 1070r 60,000 32,569 44,848 15,152 750/ 12,000 9,994 11,784 216 980/ 1,500,000 - 1,500,000 - 1000/ 731,139 1,770,020 666,766 64,373 910r $ 3,225,665 $ 2,584,317 $ 2,947,702 $ 277,963 910i $ 369,264 $ 298,126 $ 290,526 $ 78,738 790i 2,000 125 165 1,835 80r 124,590 100,677 97,528 27,062 780i 11,394 4,235 9,580 1,814 840r 179,555 50,258 123,180 56,375 690i 309,810 48,188 73,569 236,241 240, 58,770 58,844 61,351 (2,581) 1040i 1,500 359 - 1,500 00/ 7,490 7,300 7,271 219 970i 381,667 272,767 360,311 21,356 940i 5,000 3,491 11,748 (6,748) 2350i 66,000 79,651 17,664 48,336 270i $ 1,517,040 $ 924,022 $ 1,052,893 $ 464,147 690i $ 23,000 $ 20,417 $ 19,258 $ 3,742 840i 64,500 119,116 61,740 2,760 960i 1,200 1,269 1,007 193 840i $ 88,700 $ 140,802 $ 82,005 $ 6,695 920i $ 141,767,565 $ 90,495,864 $ 106,238,142 $ 35,529,423 750, 11 Packet Pg. 204 8.2.a Page 1 of 1 C ITY O F EDMO NDS EXPENDPTURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT CITY CLERK FINANCE CITY ATTORNEY NON -DEPARTMENTAL POLICE SERVICES COMMUNITY SERVICES✓ECONOMIC DEV DEVELOPMENT SERVICES PARKS& RECREATION PUBLIC WORKS ADMINISTRATION FACILITIES MAINTENANCE % Spent $ 418,912 $ 402,243 $ 322,555 $ 96,357 77% 306,685 297,114 331,095 (24,410) 108% 744,339 552,184 692,901 51,438 93% C O 1,142,871 1,001,064 1,072,252 70,619 94% r� 726,962 705,593 726,790 172 100% N 1,289,583 1,262,022 1,306,188 (16,605) 101% N d 912,540 874,911 860,435 52,105 11� 94% 15,412,119 12,669,606 12,751,867 2,660,252 83% 12,028,805 11,701,666 11,835,142 193,663 98% C LL 766,197 604,295 599,693 166,504 78% C W 3,586,753 2,833,842 2,814,664 772,089 78% L R 4,673,608 4,053,149 3,669,440 1,004,168 79% d >- 0 3,538,610 3,097,068 3,125,780 412,831 88% C N 3,817,308 2,519,036 3,906,130 (88,822) 102% $ 49,365,292 $ 42,573,794 $ 44,014,931 $ 5,350,361 89% Q CITY OF EDMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY Title 2020 Amended Budget 12/31/2019 Expenditures 12/31/2020 Expenditures Amount Remaining %Spent WATER UTILITY FUND $ 12,814,124 $ 9,869,102 $ 11,188,392 $ 1,625,732 87% STORM UTILITY FUND 10,856,909 5,471,427 7,909,445 2,947,464 73% SEWER/WWTP UTILITY FUND 32,785,445 13,020,732 24,264,839 8,520,606 74% BOND RESERVE FUND 1,988,130 1,991,184 1,988,084 46 100% $ 58,444,608 $ 30,352,444 $ 45,350,759 $ 13,093,849 78% 0- 10L A 12 Packet Pg. 205 Page 1 of 4 C ITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2020 Amended Budget 12/31/2019 Expenditures 12/31/2020 Expenditures Amount Remaining %Spent CITY COUNCIL SALARIES $ 191,224 $ 180,440 $ 190,990 $ 234 100% OVERTIME 1,000 - - 1,000 0% BENEFITS 95,736 97,616 99,057 (3,321) 103% SUPPLIES 2,500 2,309 1,841 659 74% SMALL EQUIPMENT 1,000 342 590 410 59% PROFESSIONAL SERVICES 62,160 81,067 4,263 57,897 7% COMMUNICATIONS 5,000 6,393 8,984 (3,984) 180% TRAVEL 17,500 2,977 587 16,913 3% RENTAL/LEASE 12,292 12,118 12,329 (37) 100% REPAIRS✓MAINTENANCE 500 121 645 (145) 129% MISCELLANEOUS 30,000 18,860 3,271 26,729 11% $ 418,912 $ 402,243 $ 322,555 $ 96,357 77% OFFICEOFMAYOR SALARIES $ 222,432 $ 218,580 $ 223,427 $ (995) 100% BENEFITS 54,043 53,247 83,989 (29,946) 155% SUPPLIES 1,500 1,310 938 562 63% SMALL EQUIPMENT - 442 4,396 (4,396) 0% PROFESSIONAL SERVICES 3,000 2,385 633 2,367 21% COMMUNICATION 1,400 1,258 1,462 (62) 104% TRAVEL 3,000 2,603 166 2,834 6% RENTAL/LEASE 16,860 12,548 15,871 989 94% MISCELLANEOUS 4,450 4,741 213 4,237 5% $ 306,685 $ 297,114 $ 331,095 $ (24,410) 108% HUMAN RESOURCES SALARIES $ 356,658 $ 325,754 $ 356,472 $ 186 100% OVERTIME - 197 5,958 (5,958) 0% BENEFITS 142,458 113,283 143,222 (764) 101% SUPPLIES 21,066 5,512 3,940 17,126 19% SMALL EQUIPMENT 300 2,762 4,336 (4,036) 1445% PROFESSIONAL SERVICES 136,471 50,524 103,856 32,615 76% COMMUNICATIONS 1,550 1,315 1,425 125 92% TRAVEL 1,000 1,255 - 1,000 0% RENTAL/LEASE 31,921 24,624 30,522 1,399 96% REPAIR/MAINTENANCE 8,380 7,571 7,832 548 93% MISCELLANEOUS 44,535 19,388 35,338 9,197 79% $ 744,339 $ 552,184 $ 692,901 $ 51,438 93% MUNIC IPAL C O URT SALARIES $ 647,030 $ 587,294 $ 633,794 $ 13,236 98% OVERTIME 800 1,325 16,013 (15,213) 2002% BENEFITS 223,319 209,208 231,355 (8,036) 104% SUPPLIES 10,600 10,302 10,763 (163) 102% SMALL EQUIPMENT 4,144 5,418 14,461 (10,317) 349% PROFESSIONAL SERVICES 124,925 90,966 70,234 54,691 56% COMMUNICATIONS 3,550 2,920 2,767 783 78% TRAVEL 6,500 3,423 37 6,463 1% RENTAL/LEASE 67,947 64,551 67,698 249 100% REPAIR/MAINTENANCE 5,836 277 7,896 (2,060) 135% MISCELLANEOUS 25,100 25,380 17,236 7,864 69% MACHINERY/EQUIPMENT 23,120 23,120 0% $ 1,142,871 $ 1,001,064 $ 1,072,252 $ 70,619 94% C O O r� C N N d a 2 C to C LL C W R O N O N 13 Packet Pg. 206 1 I 8.2.a I Page 2 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent CITY CLERK SALARIES AND WAGES $ 376,214 $ 363,578 $ 399,460 $ (23,246) 106% BENEFITS 156,718 160,152 163,468 (6,750) 104% SUPPLIES 10,240 3,689 3,606 6,634 35% SMALL EQUIPMENT - 4,024 2,682 (2,682) 0% PROFESSIONAL SERVICES 37,410 31,744 26,493 10,917 71% COMMUNICATIONS 40,000 33,150 21,710 18,290 54% TRAVEL 2,000 503 6 1,994 0% RENTAL/LEASE 63,850 45,548 51,510 12,340 81% REPAIRS&MAINTENANCE 32,530 51,805 50,957 (18,427) 157% MISCELLANEOUS 8,000 11,401 6,899 1,101 86% $ 726,962 $ 705,593 $ 726,790 $ 172 100% FINANCE SALARIES $ 870,882 $ 851,763 $ 929,623 $ (58,741) 107% OVERTIME 4,500 - - 4,500 0% BENEFITS 289,923 289,662 260,112 29,811 90% SUPPLIES 7,350 6,928 5,902 1,448 80% SMALL EQUIPMENT 2,650 778 66 2,584 2% PROFESSIONAL SERVICES 9,300 1,725 1,518 7,782 16% COMMUNICATIONS 2,000 1,286 857 1,143 43% TRAVEL 3,100 2,371 - 3,100 0% RENTAL/LEASE 50,048 52,224 58,565 (8,517) 117% REPAIR/MAINTENANCE 41,480 42,499 43,963 (2,483) 106% MISCELLANEOUS 8,350 12,786 5,581 2,769 67% $ 1,289,583 $ 1,262,022 $ 1,306,188 $ (16,605) 101% CITY ATTO RNEY PROFESSIONAL SERVICES $ 912,540 $ 874,911 $ 860,435 $ 52,105 94% $ 912,540 $ 874,911 $ 860,435 $ 52,105 94% NON -DEPARTMENTAL SALARIES $ 110,742 $ - $ - $ 110,742 0% BENEFITS -UNEMPLOYMENT 50,000 46,218 1,254 48,746 3% SUPPLIES 5,000 6,183 5,151 (151) 103% PROFESSIONAL SERVICES 11,090,137 9,908,492 10,637,846 452,291 96% EXCISE TAXES 6,500 7,993 15,907 (9,407) 245% RENTAL/LEASE 15,249 11,950 15,679 (430) 103% INSURANCE 394,124 436,448 393,746 378 100% MISCELLANEOUS 91,774 73,577 103,671 (11,897) 113% CONTRIBUTION TO ECA 75,000 75,000 75,000 - 100% INTERFUND SUBSIDIES 3,266,993 1,905,778 1,206,990 2,060,003 37% GENERAL OBLIGATION BOND 168,850 183,704 163,840 5,010 97% INTEREST ON LONG-TERM DEBT 137,250 14,045 132,572 4,678 97% FISCAL AGENT FEES 500 218 212 288 42% $ 15,412,119 $ 12,669,606 $ 12,751,867 $ 2,660,252 83% 14 Packet Pg. 207 I 8.2.a I Page 3 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent PO LIC E S ERVIC ES SALARIES $ 7,026,155 $ 6,576,027 $ 6,888,107 $ 138,048 98% OVERTIME 461,280 680,738 562,395 (101,115) 122% HOLIDAY BUYBACK 262,020 213,691 233,372 28,648 89% BENEFITS 2,777,007 2,618,757 2,763,366 13,641 100% UNIFORMS 80,750 88,470 67,011 13,739 83% SUPPLIES 95,710 87,533 81,655 14,055 85% SMALL EQUIPMENT 133,177 104,509 121,089 12,088 91% PROFESSIONAL SERVICES 224,548 259,293 210,471 14,077 94% COMMUNICATIONS 36,000 42,058 43,019 (7,019) 119% TRAVEL 29,310 39,517 7,933 21,377 27% RENTAL/LEASE 826,124 916,472 819,650 6,474 99% REPAIR/MAINTENANCE 15,180 10,674 5,684 9,496 37% MISCELLANEOUS 61,544 63,926 31,391 30,153 51% $ 12,028,805 $ 11,701,666 $ 11,835,142 $ 193,663 98% COMMUNITY S ERVIC ES /EC 0 N DEV. SALARIES $ 357,423 $ 262,451 $ 350,150 $ 7,273 98% OVERTIME - - 93 (93) 0% BENEFITS 114,637 79,793 94,536 20,101 82% SUPPLIES 7,475 6,692 7,056 419 94% SMALL EQUIPMENT 4,173 270 3,321 852 80% PROFESSIONAL SERVICES 219,104 235,380 122,308 96,796 56% COMMUNICATIONS 2,975 1,401 2,242 733 75% TRAVEL 2,000 405 1,020 980 51% RENTAL/LEASE 13,410 12,049 11,993 1,417 89% REPAIR/MAINTENANCE 10,500 - - 10,500 0% MISCELLANEOUS 9,500 5,855 6,974 2,526 73% MACHINERY/EQUIPMENT 25,000 - - 25,000 0% $ 766,197 $ 604,295 $ 599,693 $ 166,504 78% DEVELO PMENT SERVIC ES/PLANNING SALARIES $ 1,760,943 $ 1,634,056 $ 1,708,362 $ 52,581 97% OVERTIME 1,300 12,427 13,932 (12,632) 1072% BENEFITS 658,292 622,580 619,940 38,352 94% UNIFORMS 500 401 60 440 12% SUPPLIES 17,100 12,959 6,878 10,222 40% SMALL EQUIPMENT 7,300 6,789 3,729 3,571 51% PROFESSIONAL SERVICES 886,518 339,569 230,662 655,856 26% COMMUNICATIONS 10,776 9,357 11,920 (1,144) 111% TRAVEL 6,800 10,138 228 6,572 3% RENTAL/LEASE 170,234 143,438 169,196 1,038 99% REPAIRS&MAINTENANCE 6,800 3,439 2,928 3,872 43% MISCELLANEOUS 60,190 38,688 46,828 13,362 78% $ 3,586,753 S 2,833,842 S 2,814,664 $ 772,089 78% ENGINEERING SALARIES $ 1,772,804 $ 1,695,173 $ 1,730,869 $ 41,935 98% OVERTIME 5,000 8,311 3,735 1,265 75% BENEFITS 701,327 693,171 697,338 3,989 99% UNIFORMS 450 298 256 194 57% SUPPLIES - 32 - - 0% SMALL EQUIPMENT 2,200 1,744 868 1,332 39% PROFESSIONAL SERVICES 188,840 4,824 1,530 187,310 1% COMMUNICATIONS 19,600 15,983 16,715 2,885 85% TRAVEL 600 1,043 134 466 22% RENTAL/LEASE 134,995 122,033 131,955 3,040 98% REPAIR/MAINTENANCE 2,600 - 769 1,831 30% MISCELLANEOUS 80,000 59,520 34,659 45,341 43% $ 2,908,416 $ 2,602,130 $ 2,618,828 $ 289,588 90% 15 Packet Pg. 208 I 8.2.a I Page 4 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2020 Amended 12/31/2019 12/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS & REC REATIO N SALARIES $ 2,316,676 $ 2,007,961 $ 2,029,203 $ 287,473 88% OVERTIME 10,000 20,286 4,853 5,147 49% BENEFITS 864,290 762,646 748,590 115,700 87% UNIFORMS 6,275 6,731 5,707 569 91% SUPPLIES 150,467 151,518 149,211 1,256 99% SMALL EQUIPMENT 10,900 9,514 8,870 2,030 81% PROFESSIONAL SERVICES 627,168 442,370 184,381 442,787 29% COMMUNICATIONS 31,370 31,000 17,670 13,700 56% TRAVEL 5,270 5,282 50 5,220 1% RENTAL/LEASE 281,611 278,452 273,432 8,179 97% PUBLIC UTILITY 230,507 209,970 187,542 42,965 81% REPAIR/MAINTENANCE 29,700 34,334 16,593 13,107 56% MISCELLANEOUS 100,321 82,787 34,286 66,035 34% MACHINERY/EQUIPMENT 9,053 - 9,053 0 100% CONSTRUCTION PROJECTS 10,296 0% $ 4,673,608 $ 4,053,149 $ 3,669,440 $ 1,004,168 79% PUBLIC WORKS ADMINISTRATION SALARIES $ 380,790 $ 289,383 $ 296,910 $ 83,880 78% OVERTIME 200 339 - 200 0% BENEFITS 131,041 101,620 104,236 26,805 80% SUPPLIES 8,600 5,062 3,988 4,612 46% SMALL EQUIPMENT 1,000 2,345 264 736 26% PROFESSIONAL SERVICES 200 124 143 57 72% COMMUNICATIONS 1,350 717 747 603 55% TRAVEL 500 1,427 - 500 0% RENTAL/LEASE 97,295 89,999 96,028 1,267 99% PUBLIC UTILITY 3,318 2,946 3,131 187 94% REPAIR/MAINTENANCE 1,000 - - 1,000 0% MISCELLANEOUS 4,900 975 1,505 3,395 31% $ 630,194 $ 494,938 $ 506,952 $ 123,242 80% FACILITIES MAINTENANCE SALARIES 787,257 766,429 790,833 (3,576) 100% OVERTIME 7,500 6,790 5,274 2,226 70% BENEFITS 348,852 336,477 338,193 10,659 97% UNIFORMS 13,823 5,025 15,168 (1,345) 110% SUPPLIES 159,514 151,074 201,150 (41,636) 126% SMALL EQUIPMENT 3,818 14,839 11,183 (7,365) 293% PROFESSIONAL SERVICES 977,444 360,997 1,356,260 (378,816) 139% COMMUNICATIONS 16,000 21,950 23,913 (7,913) 149% TRAVEL _ 1,000 6 - 1,000 0% RENTAL/LEASE 55,940 56,459 52,293 3,648 93% PUBLIC UTILITY 297,700 312,692 308,742 (11,042) 104% REPAIR/MAINTENANCE 143,460 483,144 799,591 (656,131) 557% MISCELLANEOUS 5,000 3,153 3,532 1,468 71% CONSTRUCTION PROJECTS 1,000,000 - - 1,000,000 0% $ 3,817,308 $ 2,519,036 $ 3,906,130 $ (88,822) 102% TOTAL GENERAL FUND EXPENDITURES $ 49,365,292 $ 42,573,794 $ 44,014,931 $ 5,350,361 89% C O O r� C N N d a C to C LL C W R d O N O N 16 Packet Pg. 209 I 8.2.a I City of Edmonds, WA Monthly Revenue Summary -General Fund 2020 General Fund Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 2,281,595 $ 2,281,595 $ 2,376,947 4.18% February 4,718,069 2,436,473 4,730,574 0.27% March 7,308,614 2,590,546 7,100,593 -2.85% April 10,754,361 3,445,746 9,435,773 -12.26% May 19,216,447 8,462,087 17,528,670 -8.78% June 21,772,150 2,555,703 19,628,003 -9.85% July 24,014,399 2,242,248 22,424,193 -6.62% August 26,829,604 2,815,205 24,769,057 -7.68% September 29,160,977 2,331,373 26,979,585 -7.48% October 32,996,001 3,835,024 30,980,306 -6.11% November 41,595,562 8,599,561 39,391,635 -5.30% December 44,055,157 2,459,595 41,660,318 -5.44% City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2020 Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 193,769 $ 193,769 $ 323,203 66.80% February 345,606 151,837 496,485 43.66% March 547,140 201,534 685,999 25.38% April 740,550 193,410 857,110 15.74% May 973,673 233,123 998,087 2.51% June 1,219,609 245,935 1,240,599 1.72% July 1,532,815 313,206 1,463,854 -4.50% August 1,804,669 271,854 1,739,374 -3.62% September 2,081,138 276,470 2,115,408 1.65% October 2,301,037 219,898 2,574,968 11.90% November 2,520,239 219,202 2,993,059 18.76% December 2,700,000 179,761 3,350,684 24.10% *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 210 1 SALES TAX SUMMARY I 8.2.a I Sales Tax Analysis By Category Current Period: December 2020 Year -to -Date Total $8,317,046 Health & Personal Care, Automotive Repair, $248,327 , $189,028 Construction Trade, Accommodation, $1,322,318 $29,412 Clothing and Accessories, $247,699 Communications, $234,469 Wholesale Trade, $294,254 10,000,000 8,000,000 6,000,000 4,000,000 2,000, 000 0 Misc Retail, $1,531,540 Others, $177,428 Amusement & Recreation, $44,910 Business Services, $862,084 Gasoline, $37,951 iii Retail Food Stores, $323,308 L Retail Automotive, $1,827,793 Manufacturing, $98,904 Eating & Drinking, $847,620 Annual Sales Tax Revenue $7,395,114 $5,840,764 $6,741,838 $6,905,122 a 2014L, 2015 2016 2017 18 $8,406,296 $8,452,715 58,317,046 2018 L. 2019 YTD 2020 Packet Pg. 211 1 I 8.2.a I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2020 Sales and Use Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 634,902 $ 634,902 $ 692,248 9.03% February 1,436,667 801,765 1,539,597 7.16% March 2,031,860 595,193 2,187,876 7.68% April 2,597,573 565,713 2,691,601 3.62% May 3,324,621 727,048 3,191,797 -4.00% June 3,990,697 666,076 3,761,924 -5.73% July 4,697,452 706,756 4,450,258 -5.26% August 5,482,731 785,279 5,184,289 -5.44% September 6,213,489 730,757 5,920,380 -4.72% October 6,961,050 747,562 6,719,684 -3.47% November 7,750,015 788,965 7,523,231 -2.93% December 8,450,000 699,985 8,317,046 -1.57% Gas Utility Tax Sales and Use Tax 9,000,000 8,000,000 7,000,000 6,000,000 pig 5,000,000 4,000,000 3,000,000 2,000,000 / 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget Prior Year City of'Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2020 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 81,408 $ 81,408 $ 82,496 1.34% February 168,408 87,000 177,747 5.55% March 245,012 76,604 260,308 6.24% April 308,737 63,725 337,848 9.43% May 358,094 49,357 395,193 10.36% June 392,813 34,720 430,775 9.66% July 419,421 26,607 463,305 10.46% August 441,879 22,458 489,325 10.74% September 462,623 20,744 510,729 10.40% October 486,497 23,874 535,796 10.13% November 524,782 38,285 571,050 8.82% December 579,600 54,818 639,670 10.36% Gas Utility Tax 700,000 600,000 lit 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Yeaz *The monthly budget forecast columns are based on a five-year average. 19 Packet Pg. 212 I 8.2.a I City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2020 Telephone Utility Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 79,271 $ 79,271 $ 70,129 -11.53% February 154,920 75,649 134,128 -13.42% March 224,811 69,891 191,257 -14.93% April 298,919 74,108 254,236 -14.95% May 365,795 66,876 309,632 -15.35% June 433,375 67,580 361,422 -16.60% July 497,866 64,491 424,830 -14.67% August 563,527 65,661 479,371 -14.93% September 631,163 67,636 528,163 -16.32% October 697,753 66,590 579,582 -16.94% November 761,530 63,777 606,633 -20.34% December 823,900 62,370 666,374 -19.12% Electric Utility Tax 900,000 Telephone Utility Tax 800,000 700,000 600,000 500,000 400,000 / 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget �Prior Year City of Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2020 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ February March April May June July August September October November December 176,332 $ 369,755 530,960 710,778 852,710 974,520 1,088,754 1,199,457 1,311,314 1,428,233 1,552,157 1,684,800 176,332 $ 179,486 193,422 371,370 161,206 535,467 179,818 710,200 141,933 854,417 121,810 970,402 114,233 1,091,103 110,703 1,214,761 111,857 1,316,801 116,919 1,430,598 123,924 1,540,846 132,643 1,668,430 1.79% 0.44 % 0.85 % -0.08 % 0.20 % -0.42 % 0.22 % 1.28 % 0.42% 0.17 % -0.73 % -0.97 % Electric Utility Tax 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget - Prior Year *The monthly budget forecast columns are based on a five-year average. 20 Packet Pg. 213 I 8.2.a I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2020 Meter Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 804,719 $ 804,719 $ 737,298 -8.38% February 1,363,439 558,720 1,256,012 -7.88% March 2,170,455 807,015 2,048,593 -5.61% April 2,696,703 526,248 2,538,466 -5.87% May 3,481,516 784,813 3,275,201 -5.93% June 4,099,586 618,070 3,855,044 -5.97% July 5,087,366 987,780 4,682,817 -7.95% August 5,941,343 853,977 5,382,918 -9.40% September 7,092,152 1,150,809 6,403,521 -9.71% October 7,892,798 800,646 7,186,022 -8.95% November 8,818,044 925,246 8,061,987 -8.57% December 9,384,958 566,914 8,608,757 -8.27% City of'Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2020 Storm Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 355,919 $ 355,919 $ 348,012 1.79% February 1,125,592 769,673 1,101,727 0.44% March 1,480,771 355,179 1,449,754 0.85% April 1,795,425 314,654 1,758,968 -0.08% May 2,150,929 355,505 2,107,634 0.20% June 2,466,536 315,606 2,417,745 -0.42% July 2,822,237 355,701 2,766,634 -1.97% August 3,592,736 770,499 3,521,551 -1.98% September 3,947,537 354,801 3,869,253 -1.98% October 4,262,734 315,197 4,179,529 -1.95% November 4,618,388 355,654 4,527,535 -1.97% December 4,921,433 303,045 4,840,626 -1.64% *The monthly budget forecast columns are based on a five-year average. 21 Packet Pg. 214 1 I 8.2.a I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2020 Unmeter Sewer Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 843,972 $ 843,972 $ 792,168 -6.14% February 1,528,418 684,445 1,457,427 -4.64% March 2,368,523 840,105 2,253,756 -4.85% April 3,057,434 688,911 2,905,227 -4.98% May 3,904,796 847,362 3,666,165 -6.11% June 4,601,743 696,947 4,301,071 -6.53% July 5,475,901 874,158 5,076,023 -7.30% August 6,170,772 694,871 5,723,561 -7.25% September 7,057,714 886,942 6,520,644 -7.61% October 7,759,947 702,233 7,174,847 -7.54% November 8,620,364 860,417 7,966,021 -7.59% December 9,307,969 687,605 8,619,282 -7.40% Unmeter Sewer Sales 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 22 Packet Pg. 215 I 8.2.a I City of Edmonds, WA Monthly Expenditure Report -General Fund 2020 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 5,679,709 $ 5,679,709 $3,641,481 -35.89% February 8,968,628 3,288,919 7,564,087 -1S.66% March 12,589,688 3,621,060 10,796,906 -14.24% April 16,832,856 4,243,168 13,318,642 -20.88% May 20,005,510 3,172,654 17,123,820 -14.40% June 24,887,169 4,881,659 21,049,664 -15.42% July 28,851,500 3,964,332 24,352,711 -15.59% August 33,184,403 4,332,902 27,602,216 -16.82% September 36,703,429 3,519,026 31,099,506 -15.27% October 40,354,845 3,651,416 35,443,149 -12.17% November 44,855,461 4,500,616 38,995,587 -13.06% December 49,365,292 4,509,831 44,014,930 -10.84% City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2020 Non -Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 2,940,401 $ 2,940,401 $ 1,280,852 -56.44% February 3,425,904 485,503 2,717,261 -20.68% March 4,593,975 1,168,071 3,569,389 -22.30% April 6,436,480 1,842,505 3,731,670 -42.02% May 6,749,241 312,761 5,129,301 -24.00% June 8,560,250 1,811,009 6,488,886 -24.20% July 9,584,152 1,023,902 7,237,544 -24.48% August 11,039,405 1,455,253 8,074,263 -26.86% September 11,949,652 910,247 8,970,365 -24.93% October 12,620,072 670,421 10,148,912 -19.58% November 14,182,850 1,562,777 11,046,084 -22.12% December 15,412,119 1,229,269 12,751,867 -17.26% Non -Departmental 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 �- 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --ft— Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 23 Packet Pg. 216 I 8.2.a I City of Edmonds, WA Monthly Expenditure Report -City Council 2020 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 26,361 $ 26,361 $ 23,825 -9.62% February 54,130 27,769 55,625 2.76% March 88,475 34,345 81,971 -7.35% April 119,273 30,799 106,847 -10.42% May 158,791 39,518 133,074 -16.20% June 205,911 47,121 160,080 -22.26% July 239,007 33,095 186,441 -21.99% August 285,476 46,469 212,640 -25.51% September 323,555 38,079 239,066 -26.11% October 346,924 23,369 266,797 -23.10% November 382,373 35,449 291,826 -23.68% December 418,912 36,539 322,555 -23.00% City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2020 Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 25,001 $ 25,001 $ 28,750 15.00% February 50,898 25,897 60,151 18.18% March 76,062 25,164 87,486 15.02% April 101,769 25,706 114,642 12.65% May 126,945 25,177 142,030 11.88% June 151,749 24,804 169,276 11.55% July 177,563 25,814 196,288 10.55% August 203,939 26,376 222,950 9.32% September 229,480 25,541 249,862 8.88% October 254,419 24,939 276,971 8.86% November 279,429 25,010 303,765 8.71% December 306,685 27,256 331,095 7.96% Office of Mayor 350,000.00 250,000.00 150,000.00 50,000.00 0.00 t!7 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget - -Prior Year *The monthly budget forecast columns are based on a five-year average. 24 Packet Pg. 217 I 8.2.a I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2020 Human Resources Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 59,744 $ 59,744 $ 68,346 14.40% February 117,844 58,101 134,278 13.94% March 179,074 61,229 184,385 2.97% April 230,899 51,825 233,118 0.96% May 286,335 55,437 283,462 -1.00% June 357,648 71,312 335,262 -6.26% July 413,242 55,594 378,306 -8.45% August 471,867 58,625 423,682 -10.21% September 533,926 62,059 476,486 -10.76% October 593,700 59,774 535,390 -9.82% November 652,971 59,271 589,830 -9.67% December 744,339 91,368 692,901 -6.91% Municipal Court Human Resources 800,000 700,00010 600,000 500,000 400,000 300,000 - 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC �C=mtYeaz Budget �PriorYear City of Edmonds, WA Monthly Expenditure Report -Municipal Court 2020 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 86,948 $ 86,948 $ 79,231 -8.88% February 180,887 93,939 166,073 -8.19% March 273,283 92,396 249,701 -8.63% April 366,614 93,331 331,047 -9.70% May 467,192 100,578 422,932 -9.47% June 555,697 88,505 507,527 -8.67% July 648,419 92,722 595,161 -8.21% August 746,531 98,112 681,851 -8.66% September 837,918 91,387 775,370 -7.46% October 938,286 100,369 872,107 -7.05% November 1,031,813 93,527 958,702 -7.09% December 1,142,871 111,058 1,072,252 -6.18% Municipal Court 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0---CurrentYeaz Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. 25 Packet Pg. 218 I 8.2.a I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2020 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 49,473 $ 49,473 $ 40,001 -19.14% February 106,815 57,343 82,357 -22.90% March 166,402 59,586 123,069 -26.04% April 229,301 62,899 165,175 -27.97% May 287,815 58,515 210,066 -27.01% June 345,097 57,281 258,279 -25.16% July 407,184 62,087 309,288 -24.04% August 475,865 68,681 360,249 -24.30% September 535,484 59,620 408,834 -23.65% October 600,799 65,315 457,484 -23.85% November 671,407 70,608 532,055 -20.76% December 766,197 94,790 599,693 -21.73% City of Edmonds, WA Monthly Expenditure Report -City Clerk 2020 City Clerk Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 71,401 $ 71,401 $ 83,447 16.87% February 129,624 58,223 139,339 7.49% March 187,005 57,380 199,113 6.47% April 251,043 64,039 258,617 3.02% May 306,774 55,730 321,093 4.67% June 361,810 55,036 378,904 4.72% July 423,597 61,787 438,669 3.56% August 486,276 62,679 499,805 2.78% September 539,284 53,008 554,592 2.84% October 597,946 58,662 611,198 2.22% November 662,981 65,035 667,372 0.66% December 726,962 63,981 726,789 -0.02% City Clerk 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 26 Packet Pg. 219 I 8.2.a I City of Edmonds, WA Monthly Expenditure Report -Technology Rental Fund 2020 Technology Rental Fund Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 185,528 $ 185,528 $ 81,888 -55.86% February 348,776 163,248 291,582 -16.40% March 463,657 114,881 352,886 -23.89% April 551,367 87,710 396,588 -28.07% May 653,419 102,052 462,422 -29.23% June 759,617 106,198 540,328 -28.87% July 847,836 88,218 612,976 -27.70% August 950,505 102,670 699,095 -26.45% September 1,072,316 121,810 807,205 -24.72% October 1,175,112 102,796 859,114 -26.89% November 1,283,884 108,772 912,391 -28.94% December 1,517,040 233,156 1,052,893 -30.60% Finance Technology Rental Fund 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Finance 2020 Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 124,756 $ 124,756 $ 148,549 19.07% February 235,691 110,935 251,089 6.53% March 337,197 101,506 353,610 4.87% April 438,143 100,947 456,877 4.28% May 539,685 101,542 562,662 4.26% June 639,437 99,752 795,796 24.45% July 750,562 111,125 879,925 17.24% August 854,084 103,522 964,589 12.94% September 970,025 115,941 1,050,712 8.32% October 1,081,072 111,048 1,133,433 4.84% November 1,184,488 103,415 1,219,675 2.97% December 1,289,583 105,095 1,306,188 1.29% Finance 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 27 Packet Pg. 220 I 8.2.a I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2020 City Attorney Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 76,045 $ 76,045 $ 49,883 -34.40% February 1S2,090 76,045 142,611 -6.23% March 228,135 76,045 192,534 -15.61% April 304,180 76,045 288,462 -5.17% May 380,225 76,045 359,660 -5.41% June 456,270 76,045 431,895 -5.34% July 532,315 76,045 503,028 -5.50% August 608,360 76,045 574,161 -S.62% September 684,405 76,045 646,093 -5.60% October 760,450 76,045 718,169 -5.56% November 836,495 76,045 789,302 -5.64% December 912,540 76,045 860,435 -5.71% Police City Attorney 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Police 2020 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 946,525 $ 946,525 $ 887,236 -6.26% February 1,903,561 957,036 1,893,712 -0.52% March 2,862,743 959,182 2,821,483 -1.44% April 3,833,127 970,384 3,703,720 -3.38% May 4,795,598 962,471 4,601,807 -4.04% June 5,794,682 999,084 5,628,905 -2.86% July 6,770,463 975,781 6,748,449 -0.33% August 7,713,554 943,091 7,666,496 -0.61% September 8,676,071 962,516 8,693,795 0.20% October 9,751,383 1,075,313 9,682,005 -0.71% November 11,010,326 1,258,942 10,862,724 -1.34% December 12,028,805 1,018,479 11,835,142 -1.61% Police 12,000,000 10,000,000 8,000,000 6,000,000 / 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. Z$ Packet Pg. 221 I 8.2.a I City of Edmonds, WA Monthly Expenditure Report -Development Services 2020 Development Services Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 250,206 $ 250,206 $ 241,446 -3.50% February 531,065 280,859 461,847 -13.03% March 821,086 290,021 685,780 -16.48% April 1,116,073 294,987 922,412 -17.35% May 1,419,690 303,617 1,151,071 -18.92% June 1,699,016 279,326 1,370,746 -19.32% July 1,993,964 294,949 1,608,527 -19.33% August 2,297,647 303,682 1,851,746 -19.41% September 2,596,160 298,513 2,083,333 -19.75% October 2,902,773 306,613 2,302,031 -20.70% November 3,243,027 340,254 2,519,329 -22.32% December 3,586,753 343,726 2,814,664 -21.53% Parks & Recreation Development Services 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --*-- Current Yeaz Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2020 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 315,980 $ 315,980 $ 278,296 -11.93% February 644,055 328,075 596,263 -7.42% March 992,773 348,718 892,745 -10.08% April 1,355,032 362,259 1,186,533 -12.44% May 1,728,939 373,906 1,472,976 -14.80% June 2,104,753 375,814 1,756,039 -16.57% July 2,577,915 473,162 2,047,976 -20.56% August 3,122,648 544,732 2,368,204 -24.16% September 3,564,579 441,931 2,706,435 -24.07% October 3,942,987 378,408 3,011,118 -23.63% November 4,272,423 329,437 3,343,289 -21.75% December 4,673,608 401,185 3,669,440 -21.49% Parks & Recreation 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 29 Packet Pg. 222 I 8.2.a I City of Edmonds, WA Monthly Expenditure Report -Public Works Administration 2020 Public Works Administration Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 51,939 $ 51,939 $ 41,796 -19.53% February 105,536 53,597 83,385 -20.99% March 157,916 52,379 125,953 -20.24% April 210,278 52,362 169,511 -19.39% May 262,800 52,522 212,944 -18.97% June 316,459 53,659 256,932 -18.81% July 370,954 54,495 298,731 -19.47% August 422,825 51,871 340,410 -19.49% September 472,902 50,077 382,165 -19.19% October 524,167 51,265 423,243 -19.25% November 575,881 51,714 465,382 -19.19% December 630,194 54,313 506,952 -19.56% Facilities Maintenance Public Works Administration 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget � Prior Year City of'Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2020 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 289,210 $ 289,210 $ 177,532 -38.61% February 594,641 305,431 353,835 -40.50% March 901,330 306,689 583,052 -35.31% April 1,199,698 298,368 781,557 -34.85% May 1,506,913 307,215 1,002,638 -33.46% June 1,767,916 261,003 1,175,527 -33.51% July 2,101,902 333,986 1,373,287 -34.66% August 2,408,736 306,834 1,592,675 -33.88% September 2,750,046 341,309 1,875,737 -31.79% October 3,059,033 308,987 2,799,364 -8.49% November 3,434,424 375,392 3,001,512 -12.61% December 3,817,308 382,884 3,906,130 2.33% *The monthly budget forecast columns are based on a five-year average. 30 Packet Pg. 223 I 8.2.a I City of Edmonds, WA Monthly Expenditure Report -Engineering 2020 Engineering Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 219,750 $ 219,750 $ 212,290 -3.39% February 436,542 216,792 426,262 -2.35% March 671,678 235,136 646,635 -3.73% April 915,104 243,427 868,452 -5.10% May 1,155,255 240,151 1,118,106 -3.22% June 1,402,970 247,715 1,335,611 -4.80% July 1,656,398 253,428 1,551,091 -6.36% August 1,917,510 261,112 1,768,495 -7.77% September 2,156,951 239,441 1,986,661 -7.89% October 2,402,446 245,495 2,204,927 -8.22% November 2,635,839 233,393 2,404,742 -8.77% December 2,908,416 272,577 2,618,828 -9.96% Engine a ring 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 31 Packet Pg. 224 I 8.2.a I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of December 31, 2020 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate C Grant Cnty WA Bonds 4,014,120 0.00 4,000,000 4,000,000 01/01/21 1.47% G First Financial CD 3,000,000 0.27 3,000,000 3,000,000 04/10/21 2.86% C Port of Seattle WA Bonds 273,305 0.33 270,000 271,596 05/01/21 2.23% N Grant Cnty WA Bonds 410,553 1.00 405,000 410,917 01/01/22 1.79% i IL FFCB Bonds 1,998,548 1.45 2,000,000 2,049,978 06/14/22 1.88% fC Energy Northwest Bonds 1,466,077 1.50 1,345,000 1,441,114 07/01/22 5.00% v Energy Northwest Bonds 260,748 1.50 250,000 259,535 07/01/22 2.95% C Mason & Kitsap Cnty WA Bonds 948,084 1.92 855,000 931,411 12/01/22 5.00% LL Grant Cnty WA Bonds 1,517,955 2.00 1,500,000 1,536,300 01/01/23 1.54% C Grant Cnty WA Bonds 576,332 2.00 520,000 569,587 01/01/23 5.00% uI Seattle WA Muni Bonds 2,224,500 2.09 2,000,000 2,198,740 02/01/23 5.00% L FHLB Bonds 1,996,590 2.76 2,000,000 1,997,312 10/05/23 0.22% O First Financial - ECA CD 2,803,516 2.87 2,803,516 2,803,516 11/15/23 2.10% G Kent WA Bonds 286,648 2.92 250,000 284,558 12/01/23 5.00% Spokane County WA Bonds 259,075 3.92 250,000 265,183 12/01/24 2.10% O First Financial - Waterfront Center CD 2,000,000 6.84 2,000,000 2,000,000 11/01/27 1.68% a- m TOTAL SECURITIES 24,036,049 2.09 23,448,516 24,019,746 Washington State Local Gov't Investment Pool 21,445,523 21,445,523 Demand 0.16% Snohomish County Local Gov't Investment Pool 20,132,419 20,132,419 Demand 1.44% TOTAL PORTFOLIO $ 65,026,458 $ 65,597,688 Port of Seattle WA Issuer Diversification Seattle Muni, 9%� WA, 1%- P Kent WA, 1% First Financial - Mason & CD, 33% KitsapCnty Grant Cnty WA, 4% WA, 27% J FFCB, 9% Spokane County WA, 1% E�FHLB, 9% Northwest, 7% Cash and Investment Balances Checking, (in $ Millions) —$5.4 , 8% Bonds, $15.6, 22% State LGIP, CD's, $7.8, $21.4, 30% 11% County LGIP, $20.1, 29% 32 Packet Pg. 225 1 ■ 8.2.a I INVESTMENT PORTFOLIO SUMMARY Annual Interest IncomeMF $1,400, 000 $1,200,000 $1,000,000 $917 754 $969 614 $800,000 $653,690 $600,000 335,926 $423,816 $400,000 $200,000 $- 2015 2016 2017 2018 2019 YTD 2020 Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) - - 6 Month Treasury Rate (Benchmark) City Blended Rate 2.0% 1.8% 1.5% 1.3% - 1.0% 0.8 0.5 0.3% , 0.0% T January March May July September November Maturity Distribution and Rate of Return $ 8,000, 000 6.00% $7,000,000 5.00% $6,000,000 $ 5,000, 000 4.00 $4,000, 000 3.00 % $3,000,000 2.00% $2,000,000 ' $1,000, 000 1.00% $- - 0.00% 0-6 Mo 6-12 12-18 18-24 24-30 30-36 36-42 42-48 48-54 54-60 60-66 66-72 72-78 78-84 Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo 0 �a c a� m L IL 7i .v c c ii c W L R a) 0 N O 54 33 Packet Pg. 226 GENERAL FUND OVERVIEW I 8.2.a I GENERAL FUND & SUBFUNDS 001-General Fund 009-Leoff-Medical Ins. Reserve 012-Contingency Reserve Fund 014-Historic Preservation Gift Fund 016-Building Maintenance 017 - Marsh Restoration & Preservation 018 -Edmonds Homelessness Response 019 - Edmonds Opioid Response Total General Fund & Subfunds FUND BALANCES ---- ACTUAL ---- 12/31 /2019 9/30/2020 12/31 /2020 $ 15,552,187 $ 11,432,266 $ 13,197,574 355,874 379,625 537,176 1,782,149 1,782,149 1,782,149 12,187 14,687 17,187 210,221 210,221 210,221 864,491 864,591 864,616 223,581 223,581 123,581 50,000 50,000 28,445 $ 19,050,690 $ 14,957,121 $ 16,760,950 CHANGE IN FUND BALANCES $ $ c 0 ---- ACTUAL ---- Q4 YT D 1,765,308 $ (2,354,61, a 157,551 181,30, - - c 2,500 5,00( .9 u_ c 25 12! w (100,000) ca (100,00( (21,555) (21,55! N 1,803,829 $ (2,289,74( c-4 *$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field. *$7,720,000 of the fund balance in Fund 001 added to the $1,782,149 balance in Fund 012, represent the required 20% operating reserve. General Fund & Subfunds 21 � - 18 General Fund 15 $9 33 & Subfunds 12 $5.24 $7.04 General Fund c Operating Reserve = 9 ■ Civic Field 6 $7.72 $7.72 3 — $2.00 $2.00 Dec 2019 Sept 2020 Dec 2020 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 34 Packet Pg. 227 8.2.a GOVERNMENTAL FUNDS OVERVIEW CHANGE IN FUND FUND BALANCES BALANCES GOVERNMENTAL ---- ACTUAL ---- FUNDS ---- ACTUAL ---- 12/31 /2019 9/30/2020 12/31 /2020 Q4 YTD General Fund & Subfunds $ 19,050,690 $ 14,957,121 $ 16,760,950 $ 1,803,829 $ (2,289,74C ' Special Revenue 10,622,237 10,235,228 10,677,595 442,366 55,357 Debt Service - (0) (0) - (C L a Capital Projects 6,443,150 6,878,746 6,083,409 (795,337) (359,741 Total Governmental Funds $ 36,116,078 $ 32,071,095 $ 33,521,954 $ 1,450,859 $ (21594,12z c ii c u.l L N Governmental Fund Balances -By Fund Group O Governmental Fund Balances - Combined O 21 40 m $19.05 $36.12 v 18 35 33.52 f° $32.07 $16.76 General u- 15 Fund & 30 2:' Subfunds N 12 c 25 to CY tSpecial = $10.68 2 20 p N Revenue 0 9 N 15 m E 6 $6.08—)k—Capital v Projects 10 a� 3 5 — m m E O Dec 2019 Sept 2020 Dec 2020 Dec 2019 Sept 2020 Dec 2020 U }; C N E t ca Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 Packet Pg. 228 8.2.a SPECIAL REVENUE FUNDS OVERVIEW FUND BALANCES CHANGE IN FUND BALANCE GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- SPECIAL REVENUE 12/31/2019 9/30/2020 12/31/2020 Q4 YTD 104 - Drug Enforcement Fund $ 39,839 $ 73,859 $ 74,225 $ 366 $ 34,38E 111 -Street Fund 1,298,473 1,067,380 1,130,956 63,576 (167,517 0 112- Combined Street Const/Improve 1,421,769 2,127,421 2,058,018 (69,403) 636,24E 117 - Municipal Arts Acquis. Fund 634,011 646,333 687,118 40,786 53,107 118 - Memorial Street Tree 19,785 20,222 20,321 100 53E w 120 - Hotel/Motel Tax Revenue Fund 93,013 101,933 66,623 (35,310) (26,39C a 121 - Employee Parking Permit Fund 86,844 98,101 107,473 9,372 20,62� 122 - Youth Scholarship Fund 13,600 13,443 13,897 454 297 c 123 -Tourism Promotional Fund/Arts 72,101 85,168 79,127 (6,041) 7,02E 125 -Real Estate Tax 2,625,364 2,572,735 2,377,100 (195,635) (248,264 ii 126 - Real Estate Excise Tax 1 2,486,325 2,347,350 2,191,413 (155,938) (294,912 127 - Gifts Catalog Fund 332,255 312,548 299,728 (12,820) (32,52-1 W 130 - Cemetery Maintenance/Improvement 260,685 239,431 206,777 (32,654) (53,90E y 136 - Parks Trust Fund 163,071 166,670 167,491 821 4,42C o 137 - Cemetery Maintenance Trust Fund 1,053,314 1,086,243 1,095,308 9,065 41,994 c 138- Sister CityCommission 10,129 12,868 10,419 (2,448) 291 140 -Business Improvement Disrict 11,546 28,653 19,682 (8,971) 8,13E 141 -Affordable and Supportive Housing Fd 112 51,036 71,745 20,709 71,63: 142 - Edmonds Cares Fund - (816,165) 174 1 816,339 174 W Total Special Revenue $ 10,622,237 $ 10,235,228 $ 10,677,595 1 $ 442,366 $ 55,35-1 *$200,000 of the fund balance in Fund 125 has been reserved for Marsh Restoration Funding 12 10 8 Ln c 0 6 4 Dec 2019 Special Revenue Funds ■ Special $10.04 $10.48 Revenue I Sept 2020 Dec 2020 ■ Fund 125 - Marsh Restoration Funding *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 36 Packet Pg. 229 ENTERPRISE FUNDS OVERVIEW I 8.2.a I ENTERPRISE FUNDS 421 -Water Utility Fund 422 - Storm Utility Fund 423 - Sewer/WWTP Utility Fund 424 - Bond Reserve Fund 411 -Combined Utility Operation Total Enterprise Funds FUND BALANCES ---- ACTUAL ---- 12/31 /2019 9/30/2020 12/31 /2020 $ 23,049,550 $ 22,426,629 $ 21,890,731 $ 12,607,151 10,936,388 10,358,205 46,572,051 45,952,697 53,010,893 843,961 843,970 843,973 - 31,765 32,495 $ 83,072,713 $ 80,191,449 $ 86,136,296 1 $ CHANGE IN FUND ---- ACTUAL ---- (535,898) $ (578,182) 7,058,195 3 730 5,944,847 $ *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding Enterprise and Agency Fund Balances as of December 31, 2020 (1,158,82C (2,248,94E o 6,438,841 +° c 12 y m 32,49E a 3,063,58: .� v c c ii c w L M N O N 60,000,000 55,000,000 $53,010,893 50,000,000 45,000,000 40,000,000 35,000,000 30,000,000 — 25,000,000 $21 890 731 20,000,000 15,000,000 10,000,000 $1 1 205 5,000,000 $32,495 $843,973 0 $250,000 $120,115 Combined Utility Water Storm Storm - Marsh Sewer/WWTP Bond Reserve Firemen's Restoration Funding Pension Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 37 Packet Pg. 230 SUMMARY OVERVIEW I 8.2.a I FUND BALANCES CITY-WIDE ---- ACTUAL ---- 12/31 /2019 9/30/2020 12/31 /2020 Governmental Funds $ 36,116,077 $ 32,071,095 $ 33,521,954 $ Enterprise Funds 83,072,713 80,191,449 86,136,296 Internal Services Fund 10,803,067 11,538,939 9,899,906 Agency Funds 146,733 139,708 120,115 Total City-wide Total $130,138,590 $123,941,191 $129,678,271 $ CHANGE IN FUND BALANCES ---- ACTUAL ---- o Q4 YTD 1,450,859 $ (2,594,124 5,944,847 a� 3,063,58": y (1,639,033) L (903,161 a (19,592) (26,617 5,737,081 $ c (460,31 u_ c W L Governmental Fund Balances (Excluding General Fund) as of December 31, 2020 N 0 Fl Drug Enforcement Fund _ $74,225 Street Fund Combined Street ConsUlmprove Fund Municipal Arts Acquis. Fund $687 Memorial Street Tree Fund $20,321 Hotel/Motel Tax Revenue Fund 1 $66,623 Employee Parking Permit Fund 0 $107,473 Youth Scholarship Fund $13,897 Tourism Promotional Fund/Artst72 Real Estate Excise Tax 2 Real Estate Excise Tax 1 Gifts Catalog FundCemetery Maintenance/ImprovementParks Trust Fund Cemetery Maintenance Trust Fund Sister City Commission $10,419 Business Improvement District $19,682 Affordable and Supportive Housing Fund $71,745 Edmonds Cares Fund $174 Parks Capital Construction Fund $11130,956 $1,095,308 $2,058,0 1 $2,37 ,100 $2,191, 13 $- $1,500,000 $3,000,000 $4,500,000 $6,083,409 $6,000,000 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 38 Packet Pg. 231 INTERNAL SERVICE FUNDS OVERVIEW I 8.2.a I INTERNAL SERVICE FUNDS 511 - Equipment Rental Fund 512 -Technology Rental Fund Total Internal Service Funds 12,000,000 10,000,000 8,000, 000 6,000, 000 4,000, 000 2,000, 000 786.798 Dec 2019 FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL ---- ---- ACTUAL ---- .� c 12/31 /2019 9/30/2020 12/31 /2020 Q4 YTD $ 10,016,269 $ 10,654,871 $ 8,890,160 $ (1,764,712) $ (1,126,11C y 786,798 884,068 1,009,746 125,678 222,94E a $ 10,803,067 $ 11,538,939 $ 9,899,906 $ (1,639,033) $ (903,161 •� c c ii c u.l L N O N Internal Service Fund Balances 71 $8,890,160 $884,068 111IF1,009,746 Sept 2020 Dec 2020 ■ 511- Equipment Rental Fund i ■ 512 - Technology Rental Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 39 Packet Pg. 232 1 8.2.b GENERAL FUND CHANGES IN FUND BALANCE 2015 2016 2017 2018 2019 2020 (Preliminary) Beginning Fund Balance 6,446,380 9,359,435 9,841,718 10,273,343 11,233,278 15,552,188 Revenue Taxes 28,714,539 29,403,794 29,572,203 30,755,578 30,846,665 30,530,552 Licenses and permits 2,132,897 2,269,313 2,506,800 2,401,855 2,299,972 2,280,382 Intergovernmental 977,585 1,261,998 890,572 1,014,434 1,008,432 1,239,098 Charges for services 5,150,816 5,403,786 5,463,913 5,810,961 6,419,836 5,210,479 Fines and forfeitures 535,078 522,051 459,929 616,783 496,093 287,693 Investment earnings 70,045 (26,712) 154,739 273,226 573,806 332,096 Miscellaneous 435,414 441,432 471,675 931,495 587,882 227,242 Operating Revenues 38,016,374 39,275,661 39,519,831 41,804,331 42,232,687 40,107,541 Nonoperating Revenues Transfers in 822,175 82,695 26,300 75,884 4,793,650 1,535,800 Debt proceeds - 549,095 - - - - Sale of capital assets - 58,451 7,143 5,273 - - Insurance recoveries - - - 15,570 - 16,977 Total Revenue 38,838,549 39,965,902 39,553,274 41,901,058 47,026,337 41,660,318 Expenditures General government 8,836,333 9,969,187 9,714,867 10,288,694 11,565,563 13,082,198 Public safety 19,371,912 20,128,896 22,228,871 22,585,212 23,036,185 23,645,907 Transportation 3,600 3,600 3,600 4,779 5,012 5,430 Economic environment 1,353,548 1,313,430 1,551,152 1,460,763 1,562,702 1,675,334 Mental and physical health 69,762 70,814 126,791 178,859 164,888 357,982 Culture and recreation 3,591,029 3,773,633 3,959,731 4,331,806 4,158,397 3,735,413 Debt service 272,793 196,663 198,361 197,694 197,967 296,624 Capital outlay 92,202 56,662 90,573 93,105 110,935 9,053 Operating Expenditures 33,591,179 35,512,885 37,873,946 39,140,912 40,801,649 42,807,941 Nonoperating Expenditures Transfers out 2,334,315 3,414,141 1,247,703 1,800,212 1,905,778 1,206,990 Debt refunding - 556,593 - - - - Total Expenditures 35,925,494 39,483,619 39,121,649 40,941,124 42,707,427 44,014,931 Prior Period Adjustments - - - - - - Change in position 2,913,055 482,283 431,625 959,934 4,318,910 (2,354,613) Ending Fund Balance 9,359,435 9,841,718 10,273,343 11,233,278 15,552,188 13,197,575 r Q R:\Finance Committee\2020\Jan-Dec 2020 P&L -Revised 2/4/2021 Packet Pg. 233 Finance Presentation for the year ended December 31,2020 March 2, 2021 M N 0 I N O N C E O 0' F.1D .11 Q � u Packet Pg. 234 421 Water Fund Proprietary Funds (5) 422 Storm Fund 423 Sewer Fund Wastewater Treatment Plant Edmonds City Funds (32) I 441 General Fund J Internal Service Funds: GF Sub -Funds: 511 Fleet 009 LEOFF Management 011Risk Mgmnt 512Information 012Contingency Technology Reserve 014 Historic Preservation 016 Building Maintenance 017 Marsh Restoration & Preservation 01S Homelessness Response 0190pioid Response Governmental Funds (27) no Special Revenue Funds: 104 Drug Enforcement 111 Street Maintenance 112 Street Construction 117 Municipal Arts 118Tree Fund 120 Hotel/Motel Tax 120EE Parking Permit 122 Youth Scholarshilp 123Tourism Promotion 125,126 REET 127 Gifts Catalog 130 Cemetery Maint,. 136 Parks Trust 137 Cemetery Trust 138 Sister City 140 BID 141Aford. & Supportive Housing 142 CARES Fund I Capital 231 Debt Projects Fund: Service Fund 332 Parks Capital � Construction Q PPacket . 235 2021 Expenditure Budgets by Fund Type (in Millions of Dollars) Internal Service Funds Debt Service Fund Capital Projects Funds Storm Fund Special Revenue Funds Water Fund Sewer Fund General Fund M N 0 I N O N C N E t U r w Packet Pg. 236 2020 Sales Tax Revenues Budgeted Sales Tax: receipted in For Sales made in: Collections January 2020 February 2020 March 2020 April 2020 May 2020 June 2020 July 2020 August 2020 September 2020 October 2020 November 2020 December 2020 Actual as a Actual Over (Under) Percentage Collections Budget of Budget November 2019 $ 635,000 $ 6921-248 December 2019 8001000 847.1349 January 2020 595,000 648,279 February 2020 565.1000 5031-725 March 2020 730,000 500,196 April 2020 666,000 570,127 May 2020 7071000 6881-334 June 2020 785,000 734,031 July 2020 730,000 736,091 August 2020 7481000 7991-304 September 2020 7891000 803,547 October 2020 700.1000 7931-815 c �a c W L 0 N 0 N N L C� C 0 0 L r- cu LL M N rl O N 0 N E r F. p .11 Q $ 8,450,000 $ 8,317,046 $ (132,954) 98% s. Packet Pg. 237 $ 57,248 109 471349 106% 53,279 109 (61,275) 89% (229,804) 69% (95,873) 86% (18,666) 97% (50,969) 94% 6,091 101 511304 107% 14,547 102% 93,815 113 120 100 80 60 40 20 2020 Sales Tax Receipts, Projected v Actual May Projection ell 4,e� o�e� e`er C:eO Actual Results o� rD.I, Q Packet Pg. 238 80% 60% 40% Sales Tax Revenues 20% 0% IMF I -20% -40% -60% ■ Year over Year ■ Quarter over Quarter -80% °ell A tey ae ce Bey w° ca C.a o��° eQ P� �c� ey 4� Q° Bey et5 Qo �oJ 0-Az �o Ito yet �� i��� 4 a�a Uo�` °� �a ��4} `Wo �e Low �a �e r `�ao P� ewe P ea �r o5 c �a Lc L c w L O N O N N L C� C O 0 m L IL 0 C C LL r M N r O N O N C E t R r ()p Eb4 Q Packet Pg. 239 Sales Tax Revenues 30% 25% 20% 15% 10% 5% 0% -2% -5% -10% -15% -20% -25% 7% Retail Automotive Misc Retail Construction Trade ■ Year over Year "FIM -21% Business Services Eating & Drinking All Other ■ Quarter over Quarter (D E 2021 General Fund Expenditure Budgets Police Fire District Cc Public Works Admin. Parks & Recreation Development Services Finance iyor's Office & Human Resources Municipal Court :omm. Srvs / Econ. Devel. :ity Attorney, Prosecutor, Public Defender Facilities Maint. Engineering LL c w L O N 0 N Revenue Property Taxes Retail Sales Taxes Other Sales Taxes Utility Taxes Other Taxes Licenses/Permits/Franchise Construction Permits Grants State Revenues Charges for Goods & Services Interfund Service Charges Fines & Forfeitures Miscellaneous Revenues Transfers Total Revenues Revenues (Under) Budget Expenditures Labor Benefits Supplies Services Capital Debt Service Transfers Total Expenses Expenses (Under) Budget Revenues minus Expenses Beginning Fund Balance Amended Budget $ 14,850,148 8,450,000 760,500 6,776,200 343,740 1,585,130 675,600 35,100 1,161,597 3,127,662 3,290,838 542,940 919,902 1,535,800 $ 44,055,157 $ 17,930,830 6,607,643 598,920 19,356,340 1,297,966 306,600 3,266,993 $ 49,365,292 $ (5,310,135) $ 15,552,187 Actual Results $ 14,540,221 8,317,046 810,408 6,505,112 357,765 1,624,956 655,426 4,670 1,234,428 2,192,762 3,017,717 287,693 559,337 1,552,777 $ 41,660,318 $ 17,373,826 6,348,656 570,281 17,281,698 936,856 296,624 1,206,990 $ 44,014,931 $ (2,354,613) $ 15,552,187 Ending Fund Balance 1 $ 10,242, 1 $ 13,197,574 98% 98% 107% 96% 104% 103% 97% 13% 106% 70% 92% 53% 61% 101% 95% 97% 96% 95% 89% 72% 97% 37% 89% -10.8% Updated General Fund Results for 2020 (Preliminary) u Packet Pg. 242 Fund Balance in the General Fund ' Reserved and Unreserved General Fund Operating Reserve = 16% of GF Operating Adopted Expenditure Budget 21 18 15 1 0 9 b 3 $9.33 $7.77 $2.00 Dec 2019 General Fund & Subfunds $5.24 $7.7 A Sept 7070 $7.04 $7.77 $2.00 Dec 7020 General Fund &ubfunds General Fund Operating Reserve Civic Field W L O N O N N L 0 r- 0 0 N i 0 0 LL cM N 0 N O N C E oV r.n 11} o Q u '?i Packet Pg. 243 For further financial information about the City of Edmonds, presentations are given in Finance Committee each month, and recordings of all Council meetings and Committee meetings are available on the City website at http://edmondswa.igm2.com/Citizens/default.aspx PDF copies of the monthly and quarterly reports are also available on the City website at http:,[�www.edmondswa.gov/financial-reports.html Monthly reports can be found here for twelve months, and quarterly reports are available to 2009. Thank you. M N 0 I N O N C N OF Eb4 f Q Packet Pg. 244 8.3 City Council Agenda Item Meeting Date: 03/2/2021 Draft Tree Regulations and Subdivision Code Amendment Staff Lead: Shane Hope Department: Citizens Housing Commission Preparer: Debbie Rothfus Background/History On September 1, 2020, the City Council reviewed a table of topics to be addressed for the first round of tree regulations. The topics were primarily related to strengthening tree protection during development. The Council concurred at the meeting that the listed topics were appropriate for this round. The Planning Board began reviewing draft tree regulations after Council's review of the proposed topics in September 2020, specifically at the September 9, October 14, October 28, November 12, and November 18 Planning Board meetings. The Planning Board held a public hearing on the draft tree regulations on December 9, 2020 and completed its review on January 13, 2021 with a recommendation to the City Council. Meanwhile, on November 2, 2020, the City Council passed Ordinance No. 4200 (to establish a four - month moratorium on subdivision applications for any property containing more than 8 significant trees per 10,000 square feet of lot area) and Ordinance No. 4201 (to establish a four -month interim ordinance that reduced options for tree clearing on improved single-family lots). Both ordinances went into effect November 10, 2020 and will expire March 10, 2021. The City Council received an introduction to the draft tree regulations recommended by the Planning Board at the Council's January 26, 2021 meeting, held a public hearing on February 2, 2021, and had further discussion on February 16, 2021. Staff Recommendation 1. Adopt ordinance to implement current set of tree regulations (Stage 1) 2. Provide direction on next round of tree regulations and programs (Stage 2) Narrative NOTE: The first part of this narrative mostly repeats what was in prior agenda memos. However, two new sections are added for: "Ordinance and Proposed Changes for March 2, 2021" and "Next Round of Tree Regulations and Proerams for Consideration". Introduction In 2019, the City of Edmonds adopted an Urban Forest Management Plan (UFMP), which contained five Packet Pg. 245 8.3 overall goals, along with more specific policy guidance for tree retention. (See Attachment 2 for UFMP). Goal 1 of the UFMP is to: Maintain or enhance citywide canopy coverage. It included the following actions to achieve the goal (emphasis added): A. Update tree regulations to reduce clearcutting or other development impacts on the urban forest and to consider changes to tree replacement requirements and penalties for code violations. B. Adopt policy goal of no net loss to overall tree canopy and continue to enhance canopy in parks according to the PROS plan C. Ensure protection of tree resources in environmentally critical areas F. Establish a tree bank or fund to which donations can be made for tree planting and other tree programs Goal 3 of the UFMP is to: Incentivize protecting and planting trees on private property. It includes the following action: A. Have a program of giving away trees and/or tree vouchers for use in Edmonds In 2020, a code update process started for implementing several goals of the UFMP, with a key focus on reducing development impacts. On September 1, 2020, staff presented to the City Council an outline of topics for this work and proposed concepts to be addressed during this stage of updating the City's tree related regulations. The broad topics the Council considered on September 1 were: Tree retention during development - Including: exploring low impact development principles that may provide more flexibility in development in order to retain trees, specific tree retentions standards during development, and providing incentives for tree retention Establishing a tree fund into which development contributions or tree penalties can be tracked and the proceeds spent on tree planting and preservation Reviewing penalties for illegal tree cutting Moving the main tree regulations for private property into the Natural Resources title of the City's development code Reviewing the existing permitting structure and exemptions for tree removal on currently developed property Relationship to Urban Forest Management Plan and Other Steps to Take The current update of tree regulations is an early step in implementing the Urban Forest Management Plan. The primary focus of this round of regulations is to have requirements that will result in more trees being retained when properties are developed and to require replanting for trees that are removed. These regulations are not intended, by themselves, to implement every goal identified in the UFMP and single-handedly achieve no net loss of tree canopy within the City of Edmonds. More actions by the City will be needed to implement the UFMP goals and achieve greater protection/enhancement of the environment. However, not everything can be done all at once. A timeline has been developed to show other planned steps. (See Attachment 4.) In forwarding its recommendation, the Planning Board recognized that additional tree -related code amendments may follow. The Planning Board minutes (Attachment 4) include other recommendations for the City Council's consideration beyond the tree regulations recommended in Attachment 1. While Packet Pg. 246 8.3 recognizing the current round of tree code updates was focused on tree retention with development, the Planning Board also wanted to acknowledge the public comments received during the Planning Board's review (Attachment 5), particularly regarding tree removal on already developed property and view -related issues. City Council members have also expressed a desire to consider additional tree regulations and explore other actions that can help achieve citywide tree canopy objectives and also provide net ecological gain. Following the February 2"d public hearing, the City Council requested staff to identify other tree -related measures or actions and a timeline for implementing them. On February 16, staff brought forward two tables (one in summary form and one more detailed) responding to this request, along with the draft tree regulations. (See minutes in Attachment X.) Discussion occurred but specific action was deferred. Summary of Draft Tree Regulations (from February 16, 2021 and prior) The primary focus of the current tree regulations update is to retain more trees when properties are developed and to require replanting for trees that are removed. The Planning Board has been reviewing the draft tree regulations since October, including a public hearing on December 9, 2020, and forwarded a recommendation to the City Council following the January 13t" Planning Board meeting. These draft tree regulations include: New Chapter 23.10 ECDC which addresses exemptions, permit process, definitions, tree retention requirements, tree replacement requirements, tree protection measures, and violations. New Section within the Subdivision Chapter, Chapter 20.75 ECDC, for conservation subdivision design, which implements low impact development principles to aid in the preservation of more trees when a site is subdivided. New Chapter 3.95 ECC, which establishes the City of Edmonds Tree Fund. Some highlights of the draft tree regulations include: Single family properties that are already developed and not capable of being subdivided remain exempt from the tree regulations, unless the property contains critical areas Tree retention requirements for new development. The retentions requirements apply to (ECDC 23.10.060): o Short subdivision and subdivision application o New multi -family development o New single-family development on a vacant lot or demolition and replacement of an existing single-family house o Tree removal not exempted by the tree regulations (ECDC 23.10.040) Retention and Replacement Requirements o New development must retain 30% of significant trees on site (ECDC 23.10.060.C) o Replacement is required for every significant tree that is removed (ECDC 23.10.080) o A fee -in -lieu program established if site will not support required replacement tree at a cost of $1,000 per tree (ECDC 23.10.080.E) Flexibility is proposed for subdivision design to aid in the retention of trees during development (ECDC 20.75.048) A Tree Fund is established (Chapter 3.95 ECC) o Tree Fund is supported by the fee -in -lieu programs, penalties, or monies allocated by the City Council o Tree Fund may be used for: § Providing vouchers to individuals for purchasing and planting trees § Acquiring and preserving wooded areas within the City. Packet Pg. 247 8.3 Ordinance and Proposed Changes for March 2, 2021 (Stage 1) For the City Council's March 2 meeting, the prior draft tree regulations have been slightly revised from the February 16 version. The revised version (Attachment 1) shows the changes since February 16 in highlight and strikeout form. These changes: Add a definition for canopy; Add additional parameters for maintenance of previously topped trees; For development sites, require identification of trees on adjacent properties; For development sites where property lacks significant trees, require planting of at least 3 trees per 8,000 square feet of lot area; and Make minor housekeeping/corrections. The revised draft regulations have been prepared as an ordinance and provided in Attachment 5. Adopting this ordinance is intended to establish the initial round of new tree regulations and: (a) Strengthen tree retention and protection as development occurs: (b) Set priorities for tree retention; (c) Strengthen tree replacement requirements; (d) Establish a fee -in -lieu replacement program; (e) Clarify permitting exemption for single-family properties; (f) Establish a tree fund and allowable uses for it; (g) Strengthen civil penalties for tree violations; and (h) Provide opportunity for conservation subdivisions to achieve more tree retention through some site design flexibility. Adoption of the proposed ordinance is recommended as an initial step. Next Round of Tree Regulations and Programs for Consideration (Stage 2) Work on tree regulations and tree -related programs does not stop with adoption of the attached ordinance. A set of next steps, with a timeframe, is provided here for Council consideration. (See Attachment 4.) The table includes a new tree canopy assessment, which is also proposed as a budget amendment for 2021. It can be conducted this spring. The assessment will help set the stage for some of the other items in the table. The proposed table of tree -related actions will be presented at the March 2 City Council meeting. The Council may have questions, comments, or direction regarding the proposed items. Subsequently, actions to implement each of the items shown in the table (and any additions) will be brought back to the Council, based on the proposed timeframe. As each item is brought to the Council for review or direction, any additional resources needed to implement the item would be included in the information for Council to consider. Attachments: Attachment 1: Updated Regulations Attachment 2: Urban Forest Management Plan Attachment 3: Minutes from 2.16.21 City Council Meeting Attachment 4: Upcoming Tree Items Packet Pg. 248 8.3 Attachment 5: Tree Ordinance Packet Pg. 249 8.3.a Draft Tree Related Regulations 23.10.000 Intent and Purpose 23.10.010 Administration Authority 23.10.020 Definitions 23.10.030 Permits 23.10.040 Exemptions 23.10.050 Tree Removal Prohibited 23.10.060 Tree Retention Associated with Development Activity 23.10.070 Tree Protection Measures During Development 23.10.080 Tree Replacement 23.10.085 Protected Trees Notice on Title 23.10.090 Bonding 23.10.100 Violation, Enforcement and Penalties 23.10.110 Liability 20.75.X-XE048 Conservation Subdivision Design Flexibility Chapter 3.95 Tree Fund 23.10.000 Intent and Purpose The purpose of this chapter is to establish a process and standards to provide for the evaluation, protection, enhancement, preservation, replacement, and proper maintenance use of significant trees This includes the following: A. Implement the goals and objectives of the City's Urban Forest Management Plan; B. Implement the goals and objectives of the City's Comprehensive Plan; C. To promote the public health, safety, biodiversity, environmental health and general welfare of the residents of Edmonds by preserving the physical and aesthetic character of the city through the prevention of indiscriminate removal or destruction of trees and ground cover on improved or partially improved property; D. Preserve the maximum number of trees that are determined to be appropriate for preservation in the Edmonds urban environment and that have a reasonable chance of long-term survival; E. Promote site planning, building, and development practices that work to avoid removal or destruction of trees and vegetation, that avoid unnecessary disturbance to the City's natural vegetation, and that provide landscaping to buffer the effects of built and paved areas; F. Encourage tree retention efforts by providing design flexibility with respect to certain development requirements; G. Retain as many viable trees as possible on a developing site while still allowing the development proposal to move forward in a timely manner and replanting when trees are removed during of development. Planning Board Recommendation Page 1 of 15 Packet Pg. 250 8.3.a H. Promote building and site planning practices that are consistent with the city's natural topographic and vegetation features while recognizing that certain factors such as condition (e.g., disease, danger of falling, etc.), proximity to existing and proposed structures and improvements, interference with utility services, and the realization of a reasonable enjoyment of property may require the removal of certain trees and ground cover; and Mitigate the environmental and aesthetic consequences of tree removal in land development through on -site and off -site tree replacement to help achieve a goal of no net loss of tree canopy coverage throughout the City of Edmonds; 23.10.010 Administering Authority The development services director ("director") or a designee shall have the authority and responsibility to administer and enforce all provisions of this chapter. 23.10.020 Definitions A. Caliper —The American Association of Nurserymen standard for trunk measurement of nursery stock. Caliper of the trunk shall be the trunk diameter measured six (6) inches above the ground for up to and including 4-inch caliper size and 12 inches above the ground for larger sizes. B. Canopy — The leaves and branches of a tree from the lowest branch on the trunk to the top. �C.Critical Root Zone -The area surrounding a tree at a distance from the trunk, which is equal to one (1) foot for every one (1) inch of tree DBH. QD. Developable Site — The gross site area of a lot minus critical areas and buffers. 9-.E.Diameter at Breast Height (DBH) - The diameter or thickness of a tree trunk measured at 4.5 feet from the ground. DBH is also known as Diameter at Standard Height (DSH). F. Dripline - The distance from the tree trunk, that is equal to the furthest extent of the tree's crown. J<-G.Hazard tree - A tree that is dead, dying, diseased, damaged, structurally defective or exposed by recent removal of adjacent trees which makes it subject to a high probability of failure as determined by a qualified tree professional. G-H. Grove — A group of three (3) or more significant trees with overlapping or touching crowns I -I. Improved lot — means mean a lot or parcel of land upon which a structure(s) is located, and which cannot be further subdivided pursuant to city subdivision regulations and zoning code. W. Limits of disturbance means the boundary between the area of minimum protection around a tree and the allowable site disturbance. J-K. Nuisance Tree — is a tree that is causing significant physical damage to a private or public structures and/or infrastructure, including but not limited to: sidewalk, curb, road, water or sewer or stormwater utilities, driveway, parking lot, building foundation, or roof. �L. Protected Tree — A tree identified for retention and protection on an approved tree retention plan, replacement in relation to a permit or plan, and/or permanently protected by easement, tract, or covenant restriction. Planning Board Recommendation Page 2 of 15 Packet Pg. 251 8.3.a L,M. Pruning- means the proper removal of roots or branches of a tree according to the American National Standards Institute (ANSI) A300 pruning standards. M-.N. Qualified professional — An individual with relevant education and training in arboriculture or urban forestry, having two (2) or more of the following credentials: 1. International Society of Arboriculture (ISA) Certified Arborist; 2. Tree Risk Assessment Qualification (TRAQ) as established by the ISA Track (or equivalent); 3. American Society of Consulting Arborists (ASCA) registered Consulting Arborist; 4. Society of American Foresters (SAF) Certified Forester for Forest Management Plans; For tree retention associated with a development permit, a qualified professional must have, in addition to the above credentials, a minimum of three (3) years' experience working directly with the protection of trees during construction and have experience with the likelihood of tree survival after construction. A qualified professional must also be able to prescribe appropriate measures for the preservation of trees during land development. N-.O. Significant Tree — A tree that is at least six (6) inches in diameter at breast height (DBH) as measured at 4.5 feet from the ground. For trees with multiple leaders at four and one-half (4.5) feet height, the -DBH shall be the combined cumulative total of branches greater than six (6) inches diameter at four and one-half (4.5) feet above the average grade. If a tree has been removed and only the stump remains that is below four and one-half (4.5) feet tall, the size of the tree shall be the diameter of the top of the stump. 0-. Specimen Tree — A tree of exceptional size or form for its species or rarity as determined by the city's qualified tree professional..- P--.Q. Tree - means a self-supporting woody plant characterized by one main trunk or, for certain species, multiple trunks, that is recognized as a tree in the nursery and arboricultural industries 4R. Tree Fund — refers to the fund created by Chapter 3.95 ECC. R-.S. Tree removal — means the direct or indirect removal of a tree(s) or vegetation through actions including, but not limited to: clearing, cutting, girdling, topping, or causing irreversible damage to roots or stems; destroying the structural integrity of trees through improper pruning, unless pruning back to the point where the tree has been previously topped; poisoning; filling, excavating, grading, or trenching within the dripline that results in the loss of more than 20 percent of the tree's root system; or the removal through any of these processes of greater than 50 percent of the live crown of the tree. �_;.T. Tree topping - The significant cutting back of the leader stem or major branches, resulting in severely altering the growth potential of a tree. This definition does not apply when the sole purpose is to create a snag or snags for wildlife habitat. T-.U.Viable tree - A significant tree that a qualified professional has determined to be in good health, with a low risk of failure due to structural defects, is windfirm if isolated or remains as part of a grove, and is a species that is suitable for its location. 23.10.030 Permits Planning Board Recommendation Page 3 of 15 Packet Pg. 252 8.3.a A. Applicability: No person shall remove, excessively prune, or top any significant tree except as provided by this chapter. B. Tree removal not specifically exempted in section 23.10.040 will be processed as a Type I permit. C. Procedural exemption. Tree removal associated with building permit, subdivision, or other land use approval will be reviewed with the associated project and will not require a separate tree removal permit. All clearing shall be consistent with and apply the standards established by this chapter. 23.10.040 Exemptions The following activities are exempt from the provisions of this chapter and do not require a permit: A. Removal of trees on an improved single-family lot, except for: 1. That portion of the property containing a critical area or its associated buffer. Critical area in this context does not include erosion hazards with slopes less than 25 percent. B. Removal of non -significant trees that are not protected by any other means. C. Removal of trees by the public works department, parks department, fire department and or franchised utilities for one of the following purposes: 1. Installation and maintenance of public utilities or motorized or non -motorized streets or paths. 2. In response to situations involving danger to life or property, substantial fire hazards, or interruption of services provided by a utility. Franchised utilities shall provide notification to the City prior to tree maintenance or removal. A separate right-of-way permit may be required. D. Removal and maintenance of trees within City of Edmonds' parks at the direction of the Parks Department. E. Routine landscaping and maintenance of vegetation, such as pruning and planting, removal of invasive/exotic species, management of brush and seedling trees. Pruning should comply with ANSI A300 (Part 1— 2017), Tree, Shrub and Other Woody Plant Management — Standard Practices, to maintain long term health. This includes maintenance of trees and vegetation required to be retained or planted under the provisions of the Edmonds Community Development Code. Pruning existing trees back to the point where they have been previously topped is considered maintenance for these trees alone provided pruning will be undertaken only to the extent necessary for public safety and tree health. F. Trees that do not meet the exemptions in subsections A through E of this section may be removed with supporting documentation: a. Nuisance tree with documentation of the damage and any tree work that has been attempted to rectify the nuisance, and/or a statement from the applicant's qualified tree professional explaining why no arboricultural practices can safely rectify the nuisance. b. Hazard tree located outside a critical area with a tree risk assessment prepared by the applicants qualified professional documenting how the tree meets the definition of a hazard tree. c. Hazard tree removal in a critical area or critical area buffers consistent with the requirements of ECDC 23.40.220.C.8 Planning Board Recommendation Page 4 of 15 Packet Pg. 253 8.3.a 23.10.050 Tree Removal Prohibited A. Protected Trees: Removal of protected trees is prohibited, except as provided for in ECDC 23.10.040.E Hazard and Nuisance Trees, or through an approved modification of a Landscape Plan. B. Vacant Lots: Removal of trees from a vacant lot prior to a project development is prohibited except as provided for in ECDC 23.10.040.F, hazard and nuisance trees. C. Demolition of Structures: Tree removal shall be prohibited as part of a permitted demolition except as required to reasonably conduct demolition activities subject to approval of the director. Tree replacement may be required for removed trees. D. In critical areas, critical area buffers, and in all native growth protection easements, tree removal is prohibited except as allowed per Chapters 23.40 — 23.90 ECDC. 23.10.060 Tree Retention Associated with Development Activity A. Introduction. The City's objective is to retain as many viable trees as possible on a developing site while still allowing the development proposal to move forward in a timely manner. To that end, the City requires approval of a tree retention plan in conjunction with the following applications: 1. Short subdivision 2. Subdivision 3. New multi -family development 4. New single-family development on a vacant lot or a demolition and replacement of a single- family house, and S. Any tree removal on developed sites not exempted by ECDC 23.10.040. In order to make better decisions about tree retention, particularly during all stages of development, tree retention plans will require specific information about the existing trees before removal is allowed. Specific tree retention plan review standards provided in this section establish tree retention priorities, incentives, and variations to development standards in order to facilitate preservation of viable trees. B. Tree Retention Plan 1. An applicant for a development identified in subsection A must submit a tree retention plan that complies with this section. A qualified professional may be required to prepare certain components of a tree retention plan at the applicant's expense. 2. Tree Retention Plan Components. The tree retention plan shall contain the following information, unless waived by the director: a. A tree inventory containing the following: i. A number system of all existing significant trees on the subject property (with corresponding tags on trees);; ii. Size (DBH); Planning Board Recommendation Page 5 of 15 Packet Pg. 254 8.3.a iii. Proposed tree status (trees to be removed or retained); iv. Brief general health or condition rating of trees (i.e.: poor, fair, good, excellent, etc.) V. Tree type or species. b. A site plan depicting the following: Location of all proposed improvements, including building footprint, access, utilities, applicable setbacks, buffers, and required landscaped areas clearly identified. If a short subdivision or subdivision is being proposed and the location of all proposed improvements has not yet been established, a phased tree retention plan review is required as described in subsection (3)(a) of this section; Accurate location of significant trees on the subject property and adjacent properties where the canopy of adjacent significant trees extend onto the subject property (surveyed locations may be required),- iii. Trees labeled corresponding to the tree inventory numbering system; iv. Location of tree protection measures; V. Indicate limits of disturbance drawn to scale around all trees potentially impacted by site disturbances resulting from grading, demolition, or construction activities; vi. Proposed tree status (trees to be removed or retained) noted by an `X' or by ghosting out; vii. Proposed locations of any required replacement trees as outlined in ECDC 23.10.080 and trees required to be planted in accordance with ECDC 23.10.060.C.5. c. An arborist report containing the following: A complete description of each tree's health, condition, and viability; ii. A description of the method(s) used to determine the limits of disturbance (i.e., critical root zone, root plate diameter, or a case -by -case basis description for individual trees); iii. Any special instructions specifically outlining any work proposed within the limits of the disturbance protection area (i.e., hand -digging, tunneling, root pruning, any grade changes, clearing, monitoring, and aftercare); iv. For trees not viable for retention, a description of the reason(s) for removal based on poor health, high risk of failure due to structure, defects, unavoidable isolation (windfirmness), or unsuitability of species, etc., and for which no reasonable alternative action is possible must be given (pruning, cabling, etc.); V. Description of the impact of necessary tree removal to the remaining trees, including those in a grove; 3. Additional Tree Retention Plan Standards for Short Subdivisions and Subdivisions a. Phased Review If during the short subdivision or subdivision review process the location of all proposed improvements, including the building footprint, utilities, and access, have not yet been established, the applicant may submit a Tree Retention Plan that addresses the current phase of development and limits removal to the impacted areas. Planning Board Recommendation Page 6 of 15 Packet Pg. 255 8.3.a ii. A new Tree Retention Plan shall be required at each subsequent phase of the project as more information about the location of the proposed improvements is known subject to all of the requirements in this section. C. Tree Retention Requirements 1. General Tree Retention Requirements: Significant trees on lots proposed for development or redevelopment shall be retained as follows: ECDC 23.10.060.0 Tree Retention Requirements for Proposed Development Development Retention Required New single-family, short subdivision, or 30% of all significant trees in the developable subdivision site Multi -family development, unit lot short 25% of all significant trees in the developable subdivision, or unit lot subdivision site 2. Trees that are located within Native Growth Protection Areas, critical areas and their associated buffers, or that have otherwise been designated for protection shall not be removed except as provide for ECDC 23.10.040.E hazard and nuisance trees and ECDC 23.40.220.C.8 critical area hazard tree. 3. The director may require the retention of additional trees to meet the stated purpose and intent of this chapter, as required by the critical area regulations (Chapters 23.40 — 23.90 ECDC), or the Shoreline Master Program (Title 24 ECDC) or as site -specific conditions demand using SEPA substantive authority. 4. Every significant tree that is removed under this chapter must be replaced consistent with the requirements of ECDC 23.10.080. 45. For developing properties identified in ECDC 23.10.060.A that have fewer than three significant trees, trees shall be retained and/or planted that will result in the site having at least three trees. which will be significant at maturity. Der 8.000 sauare feet of lot area. D. Priority of Tree Retention Requirements: Significant trees to be retained should be retained in the following order of priority: 1. Priority One: a. Specimen trees; b. Significant trees which form a continuous canopy; c. Significant trees on slope greater than 15 percent; d. Significant trees adjacent to critical areas and their associated buffers; and e. Significant trees over sixty (60) feet in height or greater than eighteen (18) inches DBH. 2. Priority Two: a. Healthy tree groupings whose associated undergrowth can be preserved; b. Trees within the required yard setbacks or around the perimeter; Planning Board Recommendation Page 7 of 15 Packet Pg. 256 8.3.a c. Trees that have a screening function or provide relief from glare, blight, or commercial development; d. Other significant native evergreen or deciduous trees; and e. Other significant nonnative trees. Priority Three: Alders and cottonwoods shall be retained when all other trees have been evaluated for retention and are not able to be retained except where adjacent to open space, wetlands or creek buffers. E. In considering trees for retention, applicants and the City shall avoid, to the extent known, the selection of trees that may become hazardous because of wind gusts, including trees adjacent to utility corridors where falling trees may cause power outages or other damage. Remaining trees may be susceptible to blowdowns because of loss of a buffer from other trees, grade changes affecting the tree health and stability, and/or the presence of buildings in close proximity. 23.10.070 Tree Protection Measures During Development Prior to development activity or initiating tree removal on the site, vegetated areas, individual trees and soil to be preserved shall be protected from potentially damaging activities pursuant to the following standards: A. Preconstruction Meeting Required. Prior to the commencement of any permitted clearing and grading activity, a preconstruction meeting shall be held on site with the permittee and appropriate City staff. The project site shall be marked in the field as follows 1. The extent of clearing and grading to occur; Delineation and protection of any critical areas and critical area buffers with clearing limit fencing; 3. Flagging of trees to be removed and a444-tags on trees to be retained; and 4. Property lines Placing Materials near Trees. No person may conduct any activity within the protected area of any tree designated to remain, including, but not limited to, operating or parking equipment, placing solvents, storing building material or stockpiling any materials, or dumping concrete washout or other chemicals. During construction, no person shall attach any object to any tree designated for protection. C. Protective Barrier. Before development, land clearing, grading, filling or any land alteration, the applicant shall: 1. Erect and maintain readily visible temporary protective tree fencing along the limits of disturbance which completely surrounds the protected area of all retained trees, groups of trees, vegetation and native soil. Tree protective fencing shall be a minimum height of three feet, visible and of durable construction; orange polyethylene laminar fencing is acceptable. 2. Install highly visible signs spaced no further than 15 feet apart along the entirety of the protective tree fencing. Said sign must be approved by the director and shall state at a minimum Planning Board Recommendation Page 8 of 15 Packet Pg. 257 8.3.a "Tree and Soil Protection Area, Entrance Prohibited" and provide the City phone number for code enforcement to report violations. 3. Prohibit excavation or compaction of soil or other potentially damaging activities within the barriers; provided, that the director may allow such activities approved by a qualified professional and under the supervision of a qualified professional retained and paid for by the applicant. 4. Maintain the protective barriers in place for the duration of the project until the director authorizes their removal. 5. Ensure that any approved landscaping done in the protected zone subsequent to the removal of the barriers shall be accomplished with machinery from outside the protected zone or by hand. 6. In addition to the above, the director may require the following: If equipment is authorized to operate within the protected zone, the soil and critical root zone of a tree must be covered with mulch to a depth of at least six (6) inches or with plywood, steel plates or similar material in order to protect roots and soil from damage caused by heavy equipment. b. Minimize root damage by hand -excavating a 2-foot-deep trench, at edge of critical root zone, to cleanly sever the roots of trees to be retained. Never rip or shred roots with heavy equipment. c. Corrective pruning performed on protected trees in order to avoid damage from machinery or building activity. d. Maintenance of trees throughout construction period by watering and fertilizing. D. Grade. The grade shall not be elevated or reduced within the critical root zone of trees to be preserved without the director's authorization based on recommendations from a qualified professional. The director may allow coverage of up to one-half (1/2) of the area of the tree's critical root zone with light soils (no clay) to the minimum depth necessary to carry out grading or landscaping plans, if it will not imperil the survival of the tree. Aeration devices may be required to ensure the tree's survival. If the grade adjacent to a preserved tree is raised such that it could slough or erode into the tree's critical root zone, it shall be permanently stabilized to prevent soil erosion and suffocation of the roots. 3. The applicant shall not install an impervious surface within the critical root zone of any tree to be retained without the authorization of the director. The director may require specific construction methods and/or use of aeration devices to ensure the tree's survival and to minimize the potential for root -induced damage to the impervious surface. 4. To the greatest extent practical, utility trenches shall be located outside of the critical root zone of trees to be retained. The director may require that utilities be tunneled under the roots of trees to be retained if the director determines that trenching would significantly reduce the chances of the tree's survival. Planning Board Recommendation Page 9 of 15 Packet Pg. 258 8.3.a Trees and other vegetation to be retained shall be protected from erosion and sedimentation. Clearing operations shall be conducted so as to expose the smallest practical area of soil to erosion for the least possible time. To control erosion, it is encouraged that shrubs, ground cover and stumps be maintained on the individual lots, where feasible. 6. The director may approve the use of alternative tree protection techniques if those techniques provide an equal or greater degree of protection than the techniques listed in this subsection. E. Directional Felling. Directional felling of trees shall be used to avoid damage to trees designated for retention. Additional Requirements. The director may require additional tree protection measures that are consistent with accepted urban forestry industry practices. 23.10.080 Tree Replacement A. Replacement required. Tree replacement is required for tree cutting permits required by this chapter and/or for tree removal associated with the development types identified in ECDC 23.10.060.A. Each significant tree to be removed shall be replaced as follows: 1. For each significant tree between 6 inches and 10 inches DBH removed, one (1) replacement tree is required. 2. For each significant tree between 10.1 inches and 14 inches in DBH removed, two (2) replacement trees are required. 3. For each significant tree greater than 14 inches in DBH removed, three (3) replacement trees are required. B. No tree replacement is required in the following cases: The tree is hazardous, dead, diseased, injured, or in a declining condition with no reasonable assurance of regaining vigor. 2. The tree is proposed to be relocated to another suitable planting site, provided that relocation complies with the standards in this section. C. Prior to any tree removal, the applicant shall demonstrate through a tree protection and replacement plan, critical area mitigation plan, or other plans acceptable to the director that tree replacement will meet the minimum standards of this section. D. Replacement Specifications. 1. Minimum sizes for replacement trees shall be: a. one -and -one -half -inch caliper for deciduous trees; b. Six feet in height for evergreen trees. 2. The director may consider smaller -sized replacement trees if the applicant can demonstrate that smaller trees are more suited to the species, the site conditions, and the purposes of this section, and that such trees will be planted in sufficient quantities to meet the intent of this section. 3. Replacement trees shall be primarily native species. Planning Board Recommendation Page 10 of 15 Packet Pg. 259 8.3.a E. Tree Replacement Fee -in -lieu. A fee -in -lieu of tree replacement may be allowed, subject to approval by the director after consideration of all other options. A tree replacement fee shall be required for each replacement tree required but not planted on the application site or an off -site location. 1. The amount of the fee shall be $1000 multiplied by the number of trees necessary to satisfy the tree replacement requirements of this section and shall be deposited into the City's Tree Fund. The fee shall be paid to the City prior to the issuance of a tree removal permit or associated development permit. 23.10.085 Protected Trees Notice on Title The owner of any property that included a tree(s) identified for retention and protection on an approved tree retention plan, replacement in relation to a permit or plan, and/or permanently protected by easement, tract, or covenant restriction shall, as a condition of permit issuance, record a notice on title of the existence of such protected trees against the property with the Snohomish County auditor's office. The notice shall be approved by the director and the city attorney for compliance with this provision. 23.10.090 Bonding A. The director may require a performance bond for tree replacement and site restoration to ensure the installation of replacement trees, and/or compliance with other landscaping requirements as identified on the approved site plans. B. The bond shall be in the amount of 120 percent of the estimated cost of implementation of the tree replacement and/or site restoration including trees, irrigation and labor. C. A two-year maintenance bond shall be required after the installation of required site improvements and prior to the issuance of a certificate of occupancy or finalization of permit and following required landscape installation or tree replacement. The maintenance bond shall be in place to ensure adequate maintenance and protection of retained trees and site improvements. The maintenance bond shall be for an amount of 15% of the performance bond or estimate in subsection B. D. The director shall exempt individual single-family lots from a maintenance bond, except where a clearing violation has occurred or tree replacement is located within critical areas or critical area buffers. 23.10.100 Violation, Enforcement and Penalties A. Noncompliance with any section of this chapter constitutes a violation of this Code. A violation of any of the provisions of this chapter shall constitute a misdemeanor and shall be punishable as provided in Chapter 5.50 ECC. C. Penalties: 1. Aiding or Abetting: Any person who, through an act of commission or omission, procures, aids or abets in the violation shall be considered to have committed a violation for the purposes of the Planning Board Recommendation Page 11 of 15 Packet Pg. 260 8.3.a penalty. All persons who have been found to commit a violation under this chapter shall be responsible for an equal share of any penalties imposed under subsection C.2. Civil Penalties: Any person violating any provisions of this chapter shall have committed a civil infraction and may be subject to civil penalties in addition to any criminal penalties. Pursuant to Chapter 64.12 RCW, the City may be entitled to triple the amount of civil damages claimed or assessed. The extent of the penalty shall be determined according to one or more of the following: a. An amount reasonably determined by the Director to be equivalent to the costs estimated by the City to investigate and administer the infraction; b. The economic benefit that the violator derives from the violation (as measured by the greater of the resulting increase in market value of the property or the value received by the violator or savings of construction costs realized by the violator performing any act in violation of this chapter); c. Removal of existing 12" diameter or larger trees in violation of this chapter will require an appraisal of the tree value by the city tree protection professional using trunk formula method in the current edition of the Guide for Plant Appraisal. The cost of the appraisal shall be paid by the person(s) who removed existing trees in violation of this chapter. d. Penalty for illegal removal of trees shall be $1,500 per tree less than 12" Diameter and the appraised value of trees 12" or more in diameter. Penalties shall be paid into the city Tree Fund. If diameter of removed tree is unknown, determination of the diameter size shall be made by the City Arborist by comparing size of stump and species to similar trees in similar growing conditions. The cost of replacing and replanting the trees and restoring the disturbed area according to a specific plan approved by the City. Violators of this chapter or of a permit issued thereunder shall be responsible for restoring unlawfully damaged areas in conformance with a plan, approved by the Director, that provides for repair of any environmental and property damage, and restoration of the site; and which results in a site condition that, to the greatest extent practical, is equivalent to the site condition that would have existed in the absence of the violation(s). If illegal tree topping has occurred, the property owner shall be required to have a certified arborist develop and implement a five (5) year pruning schedule in addition to monetary fines and required tree replacement. Civil penalties under this section shall be imposed by a notice in writing, either by certified mail with return receipt requested or by personal service, to the person incurring the same from the City. The notice shall describe the violation, approximate the date(s) of violation, and shall order the acts constituting the violation to cease and desist, or, in appropriate cases, require necessary corrective action within a specific time. 4. Any fiscal penalty recovered under this section shall be deposited in the City's tree fund as established in Chapter 3.95 ECC. 23.10.110 Liability Planning Board Recommendation Page 12 of 15 Packet Pg. 261 8.3.a A. Liability for any adverse impacts, damages or injury resulting from work performed in accordance with any permit issued by the city under ECDC 23.10.030 shall be the sole responsibility of the permit applicant and/or owner of the property or site for which the permit was issued, and shall not be the responsibility of the city of Edmonds. Issuance by the city of any permit under this chapter shall not be construed as an assumption of any risk or liability by the city of Edmonds, nor as a warranty or guarantee that the work authorized by the permit will have no adverse impact or will cause no damages or injury to any person or property. B. Issuance by the city of a permit under ECDC 23.20.030 and/or compliance by the applicant and/or property owner with any permit conditions therein shall not relieve an applicant and/or property owner from any responsibility otherwise imposed by law for any adverse impacts, injury or damage to persons or property resulting from the work authorized by any permit issued under this chapter. C. Nothing contained in this chapter shall be deemed to relieve any property owner within the city limits from the duties imposed under Chapter 9.25 ECC to keep any tree or vegetation upon his property or under his control in such condition as to prevent it from constituting a hazard or a nuisance. D. The amount of any security required as part of any land development permit with which tree removal is associated shall not serve as a gauge or limit to the compensation that may be owed by a property owner as a result of injury or damages to persons or property resulting from any tree removal authorized under this chapter. 20.75.048 Conservation Subdivision Design A. Purpose. The purpose of this section is to promote retention of significant trees or specimen trees and to protect natural resources through some amount of flexibility in lot layouts of subdivisions in order to preserve trees and provide for low impact development. The director and the applicant shall work in good faith to find reasonable solutions. Applicability. Administrative design flexibility in residential zones is limited to the following development standards: 1. Setbacks. Street, side and rear setbacks may be reduced in all residential zones provided that: a. No street setback shall be less than fifteen (15) feet; b. No rear setback shall be less the ten (10) feet; c. No required side setback shall be less than five (5) feet; and d. Street and Rear setbacks in the RSW-12 zone shall not be reduced. Lot size and width. Lots within a subdivision may be clustered in a way that allows dwelling units to be shifted to the most suitable locations potentially reducing individual lot sizes and widths, provided that the overall density of the project complies with the density requirements of the zoning district in which it is located. Coverage. Structural coverage may be increased on individual lots provided that, in total, coverage of the area within the subdivision does not exceed the lot coverage allow required for the zoning district in which it is located. Planning Board Recommendation Page 13 of 15 Packet Pg. 262 8.3.a 4. Access. Variations in parking lot design and/or access driveway requirements may be granted when the public works, fire and planning officials determine the variations to be consistent with the intent of city codes and standards. C. Properties which include trees that are identified for retention and protection is association with design flexibility approved under this section must record a notice on title consistent with ECDC 23.10.085. 3.95 Tree Fund 3.95.010 Tree Fund Established There is hereby created and established a fund known as the "Tree Fund." 3.95.020 Funding Sources Monies for the Tree Fund shall come from the following sources: A. All revenue, mitigation fees, civil fines, and penalties received by the city under Chapter 23.10 ECDC. B. All civil penalties received under Chapter 23.40 ECDC. C. Donations and grants for tree purposes; and D. Other monies allocated by the City Council 3.95.040 Funding Purposes A. Monies in the Tree Fund maybe used for the following purposes, as reviewed and approved by the city: 1. Providing tree vouchers to individuals purchasing and planting trees in the City of Edmonds; 2. Paying for services provided by a qualified tree professional; 3. Paying for services that support the urban forest management and health; 4. Acquiring, maintaining, and preserving wooded areas within the city; 5. Purchasing supplies and materials for the city's observance of Arbor Day or other educational purchases; 6. Other purposes relating to trees as determined by the city. B. Monies from the Tree Fund must not be used to purchase trees required for replacement under the conditions Chapter 23.10 ECDC, nor used to purchase trees required for replacement under the conditions of a violation. Further, they n a�-cannot be used in any manner that will profit the grantee. C. Monies deposited into the tree fund for a fee -in -lieu of tree replacements as provided for in ECDC 23.10.080.E must be used to purchase trees for planting. Planning Board Recommendation Page 14 of 15 Packet Pg. 263 8.3.a Planning Board Recommendation Page 15 of 15 a+ a Packet Pg. 264 a� g •� ���k� � � � w�C�� s . wir . • *-.. • . �- . : 6aphr' �1a | | ■��� : �-_��� 11 $ '22 «,&1' ` ■#*. . ,2\\. » � \ •f§\� ' • . �. � . . . a \- •.� � . /� . .{\ . . . �{ . - ���- �.� �- �.�� \�•���.\ \� � - � - . -�-�-:�•.__ © .,�., -NMIe■■■I@]■I* ' Urban Forest Management Plan July, 2019 Ho"I'l Packet Pg. 266 8.3.b City of Edmonds Urban Forest Management Plan July, 2019 DAVEY#. Resource Group Prepared for: City of Edmonds 121 5th Ave N Edmonds, WA 98020 Prepared by: Davey Resource Group, Inc. 6005 Capistrano Avenue, Suite A Atascadero, California 93422 Phone: 805-461-7500 Toll Free: 800-966-2021 Fax: 805-461-8501 www.davey.com/drg Packet Pg. 267 8.3.b Acknowledgments CITY OF EDMONDS STAFF MEMBERS Shane Hope, Director, Development Services Carrie Hite, Director, Parks, Recreation, and Cultural Services Phil Williams, Director, Public Works and Utilities Brad Shipley, Associate Planner Diane Cunningham, Administrative Assistant Terri Arnold, Deputy Director, Parks, Recreation and Cultural Services Department Rich Lindsay, Parks Maintenance Manager, Parks, Recreation and Cultural Services Department Debra Dill, Parks Senior Laborer, Parks, Recreation and Cultural Services Department Jennifer Leach, Environmental Education & Sustainability Coordinator, Parks, Recreation and Cultural Services Department Kernen Lien, Environmental Programs Manager, Development Services Department Jeanie McConnell, Engineering Program Manager, Public Works Department CITY OF EDMONDS CITIZENS' TREE BOARD Doug Petersen, Position 3 - Chair Frank Caruso, Position 1 - Vice Chair Gail Lovell, Position 2 William Phipps, Position 4 Barbara Chase, Position 5 Steve Hatzenbeler, Position 6 Vivian Olson, Position 7 Suzanne Jeugensen, Alt. CITY OF EDMONDS PLANNING BOARD Nathan Monroe, Position 4 - Chair Carreen Nordling Rubenkonig, Position 5 Matt Cheung, Position 3 - Vice Chair Alicia Crank, Position 6 Philip (Phil) Lovell, Position 1 Todd Cloutier, Position 7 Daniel Robles, Position 2 Mike Rosen, Alt. CITY OF EDMONDS CITY COUNCIL Mike Nelson, Position 2 — Council President Dave Teitzel, Position 5 Diane Buckshnis, Position 4 — Council President Pro Tem Kristiana Johnson, Position 1 Adrienne Fraley-Monillas, Position 3 Thomas Mesaros, Position 6 Neil Tibbott, Position 7 OF EDP 0 DAVEY#-,. Resource Group 111c. I gqo Packet Pg. 268 8.3.b Table of Contents Executive Summary Scope & Purpose Plan Foundation Introduction Community Benefits and Challenges of the Urban Forest What Do We Have? Edmonds' Urban Forestry History Regulatory Framework Regional Plans and Legislation Regional Urban Forestry Resources Urban Tree Canopy Analysis Urban Forestry Practices - Case Studies Existing Urban Forest Practices What Do We Want? Stakeholder and Community Input How Do We Get There? Goals and Actions of the Plan How Are We Doing? Monitoring and Measuring Results Appendices Appendix A: References Appendix B: Table of Figures Appendix C: Community Survey Responses Appendix D: Open House Summary Report Packet Pg. 269 8.3.b Executive Summary Background & Purpose Urban forest simply means the trees in an urban area. An urban forest management plan is a long- term plan for managing trees in a city. The purpose of the City of Edmonds Urban Forest Management Plan is to provide guidance for managing, enhancing, and growing trees in the City of Edmonds over the next 20 years. Special emphasis is placed on managing trees on public property and along the public rights -of -way. Public Involvement in Process Public involvement has been part of developing and finalizing the Urban Forest Management Plan. The involvement has included open houses, website postings, informal survey, press releases, and submitted public comments, as well as formal public meetings by the Tree Board, Planning Board, and City Council. Plan Overview and Conclusions Edmonds, like many cities in the Pacific Northwest, once had large stands of old -growth trees that included Douglas fir and Western red cedar. Most of these were logged off years ago and development of streets, homes, businesses, schools, churches, and additional settlement followed. In some places, new trees have grown up or been planted. For Edmonds today, tree canopy coverage is estimated to be about 30.3% of the total city area. Trees have many benefits, but also some challenges. Selecting the right tree for a particular location makes a difference in how the tree will perform and thrive. Appropriate planting methods and tree care are important too. The Cty has a program of planting and caring for trees in public places —such as City parks and along various streets. In addition, the City has regulations about certain aspects of trees on private property. Notably, Edmonds is certified as a "Tree City USA" city and supports an active Citizens Tree Board. The Tree Board, as well as City staff, helps provide public education and participation in volunteer events to plant trees. Throughout the community, many residents also value and take care of trees on their property. To promote future sustainability and urban forest health, thoughtful planning and actions are needed. The Plan identifies five long-range goals to help the City move forward. The goals are: 1. Maintain or enhance citywide canopy coverage 2. Manage public trees proactively 3. Incentivize protecting and planting trees on private property 4. Provide resources to the community to educate/inform on tree planting and care 5. Promote "right tree, right place". Specific action strategies are identified to address each of the Plan's long-range goals. These would be implemented over time, as resources are available, to address priority needs. Furthermore, the Urban Forest Management Plan should be reviewed every five to ten years and updated as needed. 1 Scope & Purpose Packet Pg. 270 8.3.b Overview The plan includes long-range goals and action strategies to promote sustainability, species diversity, and greater canopy cover. Publicly -managed trees along streets, in parks, and at City facilities are collectively referred to as the community urban forest. Privately owned trees are also considered part of the urban forest in this plan because of their function and contribution to the sustainability of the overall urban forest in Edmonds; however, the City recognizes that it has a limited role in the care of private trees. Recognizing the significance of environmental and socioeconomic benefits provided by trees and their relationship with a high quality of life, the UFMP aims to: • Illustrate the value and benefits of trees. • Promote shared vision and collaboration between community residents. • Establish benchmarks and metrics to monitor the long-term success of management strategies. • Enhance the health and sustainability of the community urban forest. • Increase the vital benefits that the trees provide to Edmonds and the region. • Ensure that resources are in place to support the care and management of the community's trees. This UFMP includes goals and action strategies for the long-term and short-term in support of this purpose. It identifies appropriate resources to adequately manage community trees. It is intended to remain flexible and dynamic, allowing for the exploration and implementation of the actions as funding and resources permit. The development of the UFMP included a comprehensive review of existing policies and regulations, currentfunding and maintenance levels, analysis of the extent, condition, and composition of the existing tree resources, stakeholder concerns, and community input. Plan Foundation Spending any amount of time outdoors in Edmonds will reveal the abundant and diverse natural resources found within City parks and surrounding residences and businesses. Besides the obvious amenities available to a city on the coastline of the Puget Sound, another abundant natural wonder in Edmonds is its trees. Interspersed amongst the buildings and roads, trees provide the City with the shade, fresh air, and softened landscape that help people achieve the unique experience referred to as; "an Edmonds kind of day." All of the trees in Edmonds make up the City's urban forest tree resource. Without active management, this urban forest is at risk. What What Do We Do We Have? Want? How How Do q Are We We Get Doing? There? Scope & Purpose 2 Packet Pg. 271 8.3.b In December 2016, the City adopted a Comprehensive Plan that formally recognized that the community places a high value on the conservation of the urban forest. This Urban Forest Management Plan (UFMP) is intended to be an element that aligns in support of the Comprehensive Plan. In particular, this UFMP aligns with the intentions of, "providing a framework for moving the Edmonds community toward a sustainable future that integrates and responds to environmental, economic, and social needs in a way which meets the needs of the present without compromising the ability of future generations to meet their own needs" (Comp Plan, 2016). Thefollowing principlesfor urban forest management set the framework for the UFMP: • Optimize the ecosystem services provided by trees. • Control tree maintenance costs to the community. • Create pathways to stable and predictable funding. • Mitigate risks and liabilities associated with trees. The structure and organization of the UFMP are based on the understanding of what we have, what we want, how we get there, and how we are doing. This structure, referred to as adaptive management, is commonly used for resource planning and management (Miller, R.W.,1988) and provides a good conceptual framework for managing community forest resources. The plan development process involved a comprehensive review and assessment of the existing community tree resource, including composition, value, and environmental benefits. The process explored community values, existing regulations, and policies related to community trees. In addition, there were multiple stakeholders, internal and external, who played a role in the planning, design, care, and advocacy around the community forest. These stakeholders include the general public, City departments, the Citizens' Tree Board, and Snohomish Public Utility District (PUD). Each of these stakeholders contributed to the development of this Plan. What Do We Have? Edmonds was founded along the coast of the Puget Sound in 1890. Similar to the rest of the region, Edmonds had forestlands that were logged and waters that were fished. As Edmonds has grown in population, the forest has been urbanized and divided for parks, homes, and businesses. Recognizing the role of trees in the community and the necessity to manage them, the City drafted a Streetscape Plan in 2002 that included tree planting guidelines as part of the general aesthetic goals for the community. Revised in 2006 and again in 2015, elements of this Plan introduced tree care policy that has since been the source for many of the City's tree management decisions. In terms of regulations, the care for the urban forest is generally understood to be required by the Growth Table 1: Benchmark Values (2017) The City Acres 6,095 Population 41,8 Land Cower Tree Ca nopyr 30% brass & Vegetation 27% 1 m pervio us Su Ffaces 34% Bare Soils 2% Open Water 7% Tree Canopy CDyer Maximum Potential Canopy S 7% Investment Tree Care Pigr Capita 714 .3 Scope & Purpose Packet Pg. 272 8.3.b Management Act of 1990. Guidance is provided by the City's Comprehensive Plan (2016), the Parks, Recreation and Open Space Plan (2016), and the Streetscape Plan (2015). These primary documents define the reach of existing regulations and policies within which care for the urban forest is mandated: • Comprehensive Plan (2016) - Environmental Quality Goal A - "...Protect environmental quality within the Edmonds community through the enforcement of community -based environmental regulations." • Parks, Recreation and Open Space Plan (2016) - Natural Resource and Habitat Conservation Goal 4 — "Preserve and provide access to natural resource lands for habitat conservation, recreation, and environmental education." • Objective 4.5 - Expand the urban forest and increase tree canopy in Edmonds. • Action Plan 4.G - Steward the urban forest using appropriate maintenance of street and park trees, clear removal and replacement policies and providing information about urban forestry to property owners. • Streestcape Plan (Revised 2015) - Celebrate Sustainable Practices. In redesigning the corridor, it is critical that the new interventions improve the street's performance. This includes enhancing the street environment and gateways for pedestrian benefits through an Urban Forestry program in the Downtown/Waterfront area. The urban forest is a combination of both public and private trees. Any trees that the City has direct control of and responsibility for are defined as the community tree resource. This includes public trees in parks, along rights -of -way, and around City facilities. Managing any resource begins with defining what is being managed and establishing benchmarks along with clearly defined goals and expectations. While public trees along major arterials and high - profile areas are well-known and routinely cared for by City staff, other public street trees are expected to be maintained by the adjacent property owner. Aside from individual development applications, the City does not have a method to take an inventory or track the history, status, or location of public trees. In addition, providing adequate care for trees requires a level of knowledge and a skill set that many property owners do not have. The planning process for this UFMP included an assessment of tree canopy. The results of the study provide a clear picture of the extent and distribution of tree canopy across Edmonds, benchmarking the average tree canopy cover at 30.3%. Analysis of historical change estimates that the City has lost 114 acres of its tree canopy since 2005. In 2005, there was an average tree canopy cover of 32.3%. The primary challenges and opportunities for urban forest management are: • Private owners control the majority of tree canopy (83.0%) with few regulations to limit tree removal, except when the trees are associated with development or are within an environmentally critical area. • There is limited knowledge about the condition of trees in the urban forest. • There is an estimated 1,651 acres is theoretically available for planting to expand the urban forest canopy'. The views of scenic places are fundamental to Edmonds' identity as a community and require balanced consideration with the care of the urban forest. Scenic views are highly valued in long- established development. At the same time, appreciation of trees —especially "the right trees in the right place" —is a value shared by most residents. 1 This estimate is partly based on an analysis of low-lying vegetation areas. Executive Summary 4 Packet Pg. 273 Land Cover 8.3.b Water 7% Bare Soils 2% Grass/Vegetation 27% Figure 1: Land Cover City Limits Tree Canopy Grass/Low-Lying Vegetation s Impervious Surfaces Bare Soil Open Water 0 0.25 0.5 1 Miles 5 Executive Summary Figure 1: Land Cover Packet Pg. 274 8.3.b What Do We Want? The plan development process included substantial outreach to public stakeholders, residents, and non-profit agencies. The process provided a broad perspective of the challenges that face Edmonds' urban forest. Through open house forums and public meetings, the City has found an engaged set of residents with varying opinions on matters pertaining to the care of the urban forest. City Staff were also consulted during plan development, with City code and public safety being the main considerations when making tree care decisions. City Staff will often take a reactive approach to tree management by performing work on trees as problems are discovered, but they also look for opportunities to plant trees in strategic public places. Open house forums and public meetings provided perspective on community interests and concerns about the urban forest. In general, stakeholders from both the community and City Staff share the following desired outcomes for the UFMP: • Preservation and Enhancement of Tree Canopy • Sustainability, Health, and Safety of the Community Tree Resource • Preservation and Enrichment of Wildlife and Habitat • Increased Outreach and Education • Increased Collaboration with Volunteers and Non-profit Groups • Strategies and Policies to Minimize Potential Tree Conflicts Executive Summary 6 Packet Pg. 275 8.3.b How Do We Get There? The long-range strategic goals provided in this Plan are proposed to address the three components of a sustainable urban forestry program through specific actions: • Urban Forest Asset Actions - which are intended to improve the urban forest resource over the next 20 years by developing detailed How Are We Doing? The UFMP presents opportunities to care for the urban forest in Edmonds by providing an overarching framework for urban forestry operations, policies, and programs. It presents a high-level review of urban forest management in the City, including historical context and an exploration of the benefits of Edmonds' trees. Building upon that information, the Plan connects the community's vision for the urban forest with appropriate goals and actions. expectations for the urban forest. This Plan provides various goals to pursue along a 20-year timeline concluding in 2038. These short • Municipal Resource Actions - which are and long-term goals will be achieved by adapting intended to drive improvements in City policy the Plan according to a five-year cyclical review of and practices by developing efficiency and operational objectives. The success of the UFMP alignment of efforts within City departments. will be measured through the realization of goals • Community Resource Actions - which are and will be demonstrated through the health of intended to build stronger community the urban forest and increased environmental engagement and public participation in urban benefits. Ultimately, it will lead to an enhancement forest stewardship. of tree canopy throughout the City. Furthermore, the greatest measurement of success for the UFMP will be how successful it is in meeting community expectations for the care and preservation of the community tree resource. Goal 1- Maintain citywide canopy coverage Goal 2 - Manage public trees pro -actively Goal 3 - Incentivize protecting & planting trees on private p Goal 4 - Provide resources to the community to educate/inform on tree planting and care Goal 5 - Promote "Right tree, right place" Youth volunteers helping with tree resource management. 7 Executive Summary Packet Pg. 276 8.3.b Introduction Trees play an essential role in the community of Edmonds, providing numerous tangible and intangible benefits to residents, visitors, neighboring communities, businesses, and wildlife. Research demonstrates that healthy urban trees can improve the local environment and lessen the impact resulting from urbanization and industry (U.S. Forest Service, Pacific Southwest Division, 2017). Trees can improve air quality, reduce energy consumption, help manage stormwater, reduce erosion, provide critical habitat for wildlife, and promote a connection with nature. In addition to these direct improvements, healthy urban trees increase the overall attractiveness of a community. In Portland, Oregon, street trees were found to add an average of $8,870 to homes' sales price as well as reduce time on the market for home sales by 1.7 days (Donovan et al., 2010). Studies on the business benefits of trees have shown how retail districts promote longer and more frequent shopping and greater sales (Wolf, 2007). Urban trees support a more livable community, fostering psychological health and providing residents with a greatersense of place (Kuo, 2003). Communitytrees, both public and private, soften the urban hardscape by providing a green sanctuary and making the City of Edmonds a more enjoyable place to live, work, and play. The City has emphasized the importance of trees within the Comprehensive Plan (2016), so much so that public trees are defined as a valued community resource, a critical component of the urban infrastructure, and a part of the City's identity. Edmonds' trees are a valued community resource Community Early settlements were built in the City to access natural resources, where shingle mills became the primary industry. Although construction of the Great Northern Railway along the waterfront was expected to be the main source of growth in the City, most growth occurred due to its proximity to Seattle. Passenger ferry service has also helped the town grow and prosper. Edmonds' population, from 2017 State estimates, is 41,260 people and covers a land area of 8.9 square miles. It is the third largest city in the county after Everett and Marysville. By 2035, the population is expected to be 45,550. The urban forest in this community is defined by its public and privately managed trees. Through parks and public rights -of -way, the City maintains a diverse population of trees intended for city streetscapes (typically nursery grown hardwoods), as well as native trees (naturally regenerating conifers and deciduous trees). Privately managed trees may be remnant forest trees connected with early logging history, naturally growing native trees and even invasive hardwoods. Community Vision for the UFMP Edmonds' Comprehensive Plan provides a vision of the City as an attractive, sustainable community for all ages. It specifically recognizes the value of trees as contributing to that vision and directs that an urban forest management plan be used as a guide for decisions on managing the forest resource, especially focusing on public land and rights -of -way. For private lands, the UFMP would guide education and incentives to encourage good tree management practices. Introduction 8 Packet Pg. 277 8.3.b Benefits and Challenges of the Urban Forest Urban and natural forests work constantly to mitigate the effects of urbanization and development, which protects and enhances lives within the community. In general, there are five (5) important ways in which trees provide benefits: Water Quality, Carbon Sequestration, Energy Savings, Air Quality, and Socioeconomic benefits. Water Quality Urban stormwater runoff is a major source of contamination for the Puget Sound and riparian areas throughout Edmonds, threatening both human health and wildlife, including salmon populations. Requirements for surface water management are becoming more stringent and costly for both developers and the City. By incorporating the right mix of urban trees into stormwater management planning, runoff volumes, peak stream flows and flooding incidents may all be reduced; a strategy that may lessen the need for constructing stormwater management facilities and the cost of treatment to remove sediment and other pollutants. Typical overview of waterfront homes in Edmonds. 9 Introduction Trees improve and protect water quality by: • Intercepting Rainfall —Trees intercept rainfall in their canopy, which act as a mini -reservoir. Some water evaporates from the canopy and some slowly soaks into the ground, reducing the total amount of runoff (Xiao, et al., 2000). Canopy interception also lessens soil compaction, which in turn further reduces runoff. • Increasing soil capacity and infiltration — Root growth and decomposition increase the capacity and rate of soil infiltration by rainfall and snowmelt resulting in slower percolation rates and increasing the filtration of contaminants (Xiao, et al., 2007). • Reducing soil erosion — Tree roots reduce the flow and volume of stormwater runoff, avoiding erosion and preventing sediments and other pollutants from entering streams, rivers, Lake Washington, and the Puget Sound (WA Department of Ecology, 2011). • Providing salmon habitat — Shade from trees helps to cool warm urban runoff, which poses a threat to anadromous fish, like salmon. Shade from trees provides lakeside and riparian habitat for salmon and cools water temperatures, increasing dissolved oxygen, which is essential to salmon survival (Puget Sound Partnership, 2012). Packet Pg. 278 8.3.b Carbon Sequestration As environmental awareness continues to increase, governments are paying particular attention to global warming and the effects of greenhouse gas (GHG) emissions. As energy from the sun (sunlight) strikes the Earth's surface it is reflected back into space as infrared radiation (heat). Greenhouse gases absorb some of this infrared radiation and trap this heat in the atmosphere, increasing the temperature of the Earth's surface. Many chemical compounds in the Earth's atmosphere act as GHGs, including methane (CH), nitrous oxide (N2O), carbon dioxide (CO), water vapor, and human -made gases/aerosols. As GHGs increase, the amount of energy radiated back into space is reduced, and more heat is trapped in the atmosphere. An increase in the average temperature of the earth is resulting in changes in weather, sea levels, and land -use patterns, commonly referred to as "climate change." In the last 150 years, since large-scale industrialization began, the levels of some GHGs, including CO2, have increased by 25% (U.S. Energy Information Administration). Trees absorb atmospheric carbon, which reduces greenhouse gases. The carbon -related function of trees is measured in two ways: storage (total stored in tree biomass) and sequestration (the absorption rate per year) (Jo, et al., 1995). Urban trees reduce atmospheric carbon dioxide (CO2) in two ways: • Directly —Through growth and the sequestration of CO2 as wood and foliar biomass. • Indirectly — By lowering the demand for air conditioning, thereby reducing the emissions associated with electric power generation and natural gas consumption. Stormwater runoff from streets needs to be controlled. Trees will slow and intercept stormwater, reducing the burden on stormwater infrastructure. Energy Savings Electric and gas utilities develop energy conservation solutions to keep rates low for their customers, reduce their need to build new lines, and, ultimately, to be good environmental stewards. Energy services delivered to Edmonds residents are provided by Snohomish County Public Utility District (SNOPUD). This organization recognizes how trees can reduce energy consumption and encourages Edmonds residents to consider trees as a cooperative strategy for improving energy conservation (SNOPUD, 2017). Urban trees and forests modify the environment and conserve energy in three principal ways: • Shade dwellings and impervious surfaces — Impervious surfaces in 2011 were assessed as 34% of the total land base (Edmonds, 2017). Shade from trees reduces the amount of radiant energy absorbed and stored by these impervious surfaces, thereby reducing the urban heat island effect, a term that describes the increase in urban temperatures in relation to surrounding locations (Simpson & McPherson, 2000). Shade from trees also reduces the amount of energy used to cool a structure (Simpson, 2002). • Transpiration —Transpiration releases water vapor from tree canopies, which cools the surrounding area. Through shade and transpiration, trees and vegetation within an urban setting modify the environment and reduce heat island effects. Temperature differences of more than 97 (5°C) have been observed between city centers without canopy cover and more forested suburban areas (Akbari, et al., 1997). • Wind reduction — Trees can reduce wind speeds by up to 50% and influence the movement of air and pollutants along streets and out of urban canyons. By reducing air movement into buildings and against conductive surfaces (e.g., glass, metal siding), trees can reduce conductive heat loss. Introduction 10 Packet Pg. 279 8.3.b Air Quality Urban trees improve air quality in five fundamental ways: • Reducing particulate matter (e.g., dust and smoke) • Absorbing gaseous pollutants • Shade and transpiration • Reducing power plant emissions • Increasing oxygen levels They protect and improve air quality by intercepting particulate matter (PM10), including dust, ash, pollen, and smoke. The particulates are filtered and held in the tree canopy where they are eventually washed harmlessly to the ground. Trees and forests absorb harmful gaseous pollutants like ozone (0), nitrogen dioxide (NO), and sulfur dioxide (SO). Shade and transpiration reduces the formation of 03, which is created during higher temperatures. Scientists are now finding that some trees may absorb more volatile organic compounds (VOC's) than previously thought (Karl, T. et al 2010; Science NOW, 2010). VOC's are a class of carbon -based particles emitted from automobile exhaust, lawnmowers, and other human activities. By reducing energy needs, trees also reduce emissions from the generation of power. And, through photosynthesis, trees and forests increase oxygen levels. The needles of these douglas fir trees help improve air quality. Aesthetic, Habitat, Socioeconomic, and Health Benefits While perhaps the most difficult to quantify, the aesthetic and socioeconomic benefits from trees may be among their greatest contributions, including: • Beautification, comfort, and aesthetics • Shade and privacy • Wildlife habitat • Opportunities for recreation • Reduction in violent crime • Creation of a sense of place and history • Reduced illness and reliance on medication and quicker recovery from injury or illness Some of these benefits are captured as a percentage of property values, through higher sales prices where individual trees and forests are located. In addition, trees and forests have positive economic benefits for retailers. There is evidence that trees promote better business by stimulating more frequent and extended shopping and a willingness to pay more for goods and parking (Wolf, 2007). Trees and forestlands provide important habitat (foraging, nesting, spawning, etc.) for mammals, birds, and fish and other aquatic species, along with limitless opportunities for recreation, offering a healthful respite from the pressures of work and everyday stress. 11 Introduction Packet Pg. 280 8.3.b Tree Selection related to Location and Other Factors Selecting tree species that are appropriate for the expected functions, maintenance requirements, and locations in which they are planted is important. Generally, native trees should be considered for planting or replacement whenever practical. Along City streets, relatively compact trees that add color and interest, without tending to upheave pavement, are typically desirable. An example is the Bowhall maple, which has been used in numerous street -side locations in Edmonds. When street trees are planted on the same side of the street as SnoPUD overhead power lines, additional caution is needed in selecting appropriate species. These poles also usually carry major communication lines. Such facilities are often located at the very edge of the City's rights -of -way or in planter strips between the sidewalk and the curb. Trees should be selected that do not result in the need for frequent topping or heavy pruning to keep them underneath the communication space on PUD poles, which can be as low as 15 feet above ground level. In large spaces, native coniferous trees may be very appropriate. Some of these species (such as Douglas fir) can grow very tall (up to 200 feet) and wide (30 feet). They are well -suited to the Pacific Northwest climate and have needles year-round. Also, various types of deciduous trees, including maple and oak, may be appropriate in large spaces. In view areas and in many relatively small spaces, lower -growing or less -spreading trees may be a good choice. For example, vine maples have colorful leaves in autumn and at mature height are generally no more than 15 feet tall. However, the branches of this species can spread wide, up to 20 feet. Other species, even fruit trees and small specimen trees, may fit well in settings where tree height or width needs to be limited. In critical areas where wildlife habitat exists, native trees should generally be chosen for planting. Depending on the type of habitat and space availability, such trees could include Western red cedar, Douglas fir, alder, and dogwood. A mix of large and small trees in a park. Introduction 12 Packet Pg. 281 Right tree, right place 8.3.b Factors to consider when selecting a tree to plant. Planting a tree is something that provide a sense of accomplishment and something to admire for decades. However, it is not a decision that should be made without careful consideration. When considering what tree to plant and where to plant it, one should remember the widely used phrase "Right Tree, Right Place." Choosing the right tree depends on many factors including soil type, climate, and the amount of space the tree will have both underground and overhead. It is important to choose a tree that does not require more space in the future than a site can provide. To avoid any conflicts with overhead obstructions (e.g., power lines, utility poles, buildings) or underground obstructions (e.g., pipes, building foundations), consider the tree's height, root growth, and shape at maturity. While above -ground growth is a little easier to envision, a tree needs plenty of room to grow underground too; tree roots can extend up to two to three times the width of the crown (the leaves and branches of the tree). Apart from the physical space available for a tree to grow, one may consider whether the property is in a view shed and how the tree at maturity will impact the views. Trees in streetscapes can grow into conflict with sidewalks. 1. The tree's purpose will impact the suitability of different tree species, whether used for shade, aesthetic beauty, wind protection, screening, or other purposes. 2. Size and location of the tree, including available space for roots and branches, affects the decision on which species to plant. 3. Crown form or shape varies among species, including round, oval, columnar, V-shaped, or pyramidal shapes. Consider how the shape of the tree works in the space available. Note on Native Trees: Edmonds was once covered in forests of old growth Douglas fir, western red cedar, and western hemlock. While these trees were once the right tree in the right place, they often may not be appropriate for urban environments. In natural conditions, a Douglas fir can grow to more than 200 feet in height with a diameter of five to eight feet. While the City's parks and the larger zoned properties (12,000 — 20,000 square foot minimum lot size) primarily located in north Edmonds may provide sufficient growing space for these large native species, they may not be appropriate landscape trees within the Edmonds "bowl area" with its more dense development and view concerns. Tree roots lifting a sidewalk. 13 Introduction Packet Pg. 282 8.3.b Trees and Views To some people, trees are the view and to others, trees block the view. The City of Edmonds is blessed with magnificent views of Puget Sound and the Olympic Mountain range. These views add to the quality of life here, as well as to property values. When views become obstructed, enjoyment of one's property as well as property values may be impacted. The City's Comprehensive Plan has many policies recognizing the protection of public views (views from parks or view corridors down streets and at street ends), but does not specifically address private view protection. Not all areas of Edmonds have views of Puget Sound and the Olympics. While a view shed study of the City of Edmonds has not been completed, the primary view areas are located in the Bowl and the properties on the west facing slopes of north Edmonds. When considering planting trees in these view areas, lower growing trees will help preserve the views of neighboring properties. Topping of trees for views is often the first consideration of landowners. However, topping is not generally recognized as good arboricultural practice. A topped tree requires periodic maintenance to maintain its reduced size. That can become expensive in the long-term. Also, conifers will often form a An example of skirting -up; the lower limbs on this tree have been removed to provide drivers with a clearer view. weakened top as the side branches all try to grow up. In addition, the cut top often becomes an entry site for decay organisms that weaken the tree and increase the danger of a top breaking in high winds. For broad-leaved trees such as maple, madrone or oaks, severe topping is even more damaging. It can seriously harm the tree's health and cause various safety hazards. While views are important, otherfactors such as critical areas must also betaken into consideration. The north Edmonds view shed is associated with significant slopes (potential landslide hazards are slopes 40% and greater) as well as a historic landslide area that has specific regulations that apply to development in that area (Chapter 19.10 ECDC — Earth Subsidence and Landslide Hazard Areas) in addition to critical area regulations. The mechanical and hydrogeological benefits which trees and other vegetation provide to maintain slope stability and reduce erosion are well documented. Tree maintenance activities that maintain the health of existing trees will also help maintain slope stability. A landowner should explore alternative options to tree removal or topping. Below is a list of several trimming practices derived from Vegetation Management: AGuideforPuget Sound Bluff Property Owners (Ecology Public 93-31) which can be used in combination to create views without compromising tree health or slope stability. View -enhancing Pruning Alternatives for Conifers 1. Windowing 2. Interlimbing 3. Skirting -up Note: In any pruning practice or combination, 60% or more of the original crown should be retained to maintain tree health and vigor. The removal of too much live foliage can reduce the tree's ability to supply food to the roots, thereby weakening them. Windowing. This pruning practice allows a view "window" through the existing foliage of the tree's canopy. In pruning major limbs and Introductior Packet Pg. 283 8.3.b branch whorls, sections that obscure a view are removed. Many people find that this technique creates an aesthetically pleasing effect. • Interlimbing. The removal of entire branch whorls or individual branches throughout the canopy allows more light to pass through, as well as reducing wind resistance of the tree. This practice can be used in conjunction with windowing to improve views. • Skirting -up. Limbing the tree up from the bottom allows a clear line of sight. Instead of an obscuring mass of foliage, the tree trunk is the only object between you and the view. This technique is useful when the tree in question is located high on the bluff face or upon the tableland. Relatively more branches can be removed with this technique because the lower branches contribute less nutrients to the tree than higher branches. Pruning Broad-leaved Trees Pruning and trimming of broad-leaved trees is usually more complicated, especially for trees grown in the wild. Generally, short-lived species such as alder, willow and Bitter cherry are not worth pruning, while trees like madrona, white oak, bigleaf maple, and vine maple will warrant the expense. Crown reduction is one of the most common methods that arborists use to control the size of the tree and keep its shape perfect. This method involves reducing the foliage of the tree while still preserving the general structure of the crown; doing this successfully trims the overall shape of the tree and controls its size. In a general sense, limbs that are located on the uppermost portion of the tree canopy are cut shorter in order to decrease the tree's height. However, they are only removed to the next lateral growth to be able to ensure that they heal faster and grow again properly. It is highly recommended that only 20% or less of the tree's canopy should be cut at once in order to avoid the tree from suffering. Properties owners should consult a certified arborist prior to undertaking any tree maintenance activity. Challenges Developing and caring for a healthy urban forest requires the coordination of many different stakeholders, with a clear vision, and dedicated resources. As such, the urban forest intersects with many other elements of the city. This can result in conflict or challenges including: • Conflicts with Buildings and Infrastructure - Roots and branches of trees can damage nearby sidewalks, utility lines, and buildings. • Hazard Trees - Trees can create hazards to the community. Storm events, accidents, improper maintenance, and the natural death of trees can all create structural weaknesses for trees and the surrounding area. • View Issues - Edmonds is known for the majestic views of the Puget Sound. It is possible for trees to block these views if they grow too large or were planted in improper locations. • Maintenance - Trees are living infrastructure. As such, they require active and regular maintenance. Structural pruning, irrigation, and the management of pests and diseases are some critical maintenance practices that must occur to ensure a healthy and vibrant urban forest. • Choice of Tree Species - Different tree species have different needs, growth patterns, and resistances to pests and diseases. A diverse palette of species improves the resilience of the urban forest. A tree with multiple stems may become a hazard without 15 Introduction proper care. Packet Pg. 284 8.3.b What Do We Have? To effectively manage the urban forest, it's essential to have knowledge and understanding of what exists today. This section lays the groundwork for the UFMP with historical context, current policies and practices and understanding about the existing state of the urban forest. History of Urban Forestry in Edmonds Trees have been an important part of the City's character and economy since its founding. However, to understand and manage the urban forest has depended upon which trees are beingconsidered and where the trees were located. This is evident from the various locations where trees are referenced in the City code as well as the variety of departments whose staff oversee tree related matters. Edmonds had been designated by the National Arbor Day Foundation as a Tree City USA since 2011, but has had city staff in different departments managing tree issues within the City for decades. Recognizing the role of trees in the community and the necessity to manage them, the City drafted a Streetscape plan in 2002 that included tree planting guidelines as part of the general aesthetic goals of the community. Revised again in 2006 and 2015, elements of this plan introduced tree care policy which has been the source for much of the City's tree management decisions ever since. In 2010, the City formed the Edmonds Citizens' Tree Board to assist in the development of tree ordinances and to encourage the planting and maintaining of trees. This is an early example of the City taking steps towards management of tree resources as an integrated ecosystem of both public and private trees. In 2015, one of the efforts of this board was a proposal to the City for updated tree - related municipal ordinances. These proposed tree codes, through a public comment period, were rejected in part due to public concerns about private property rights, but also because the City felt that it had insufficient tree policy direction to warrant the recommended codes. From these related events, it's clear that the community has assumed an increasing level of care for the urban forest that would benefit from long- term strategic planning. Increasing regulations from the State and Federal Government for environmental stewardship requirements have also played a significant role in defining the level of care for the urban forest that exist in Edmonds today. Of special note are three policy sources that directly influence the management of urban forestry and land use in Edmonds; The Washington State Growth Management Act (1990), the Edmonds Comprehensive Plan (2016), and the Edmonds Parks Recreation and Open Space (PROS) Plan (2016) (The PROS Plan is also an element of the Comprehensive Plan.) Their backgrounds, roles, and influences on the development and operation of Edmonds urban forest are discussed below. Big trees were common in Edmonds before its settlement. Introduction 16 Packet Pg. 285 8.3.b Growth Management Act (1990) In 1990, the State Legislature adopted the Washington State Growth Management Act (Chapter 36.70A RCW) on the basis that uncoordinated and unplanned growth posed a threat to the environment, sustainable economic development and the overall quality of life in Washington. Unique among states, the Act requires that municipalities prepare their own comprehensive plans that provide for growth and development in a manner that is locally and regionally consistent, achievable, and affordable. All cities and counties in Washington are required to adopt critical areas regulations by the Growth Management Act (GMA). The GMA defines critical areas as: "Critical areas" include the following areas and ecosystems: a. Wetlands; b. Areas with a critical recharging effect on aquifers used for potable water; c. Fish and wildlife habitat conservation areas; d. Frequently flooded areas; and e. Geologically hazardous areas. The state of Washington requires the City of Edmonds to manage and protect it's critical areas. cif Common ground vegetation in wetland areas Cities are required to include the best available science in developing policies and regulations to protect the functions and values of critical areas. Further to that end, jurisdictions must review, evaluate, and, if necessary, revise their critical areas ordinances per an update schedule. Edmonds has an outstanding inventory of critical areas and protection of these critical areas overlaps with the protection of the urban forest. The trees in the urban forest increase soil security to protect wetlands, waterways and flooded areas, and the branches and canopy provide ample real estate for wildlife to call home. It is important that the City plan for all the trees in the urban forest as a whole, not just critical areas. This notion is reinforced in Washington Administrative Code (365-190-060(1)) which specifies when classifying forest land resources that "Cities are encouraged to coordinate their forest resource lands designations with their county and any adjacent jurisdictions. Counties and cities should not review forest resource lands designations solely on a parcel -by -parcel basis." Edmonds has established environmental qualitygoals in support of the legislation and in order to protect critical areas. Since the critical areas regulations must be consistent with the Comprehensive Plan, the Comprehensive Plan sets forth the underlying policies for the jurisdiction's critical areas program. Trees help protect the function and benefits from critical areas. 17 what Do we Have? Packet Pg. 286 8.3.b The Comprehensive Plan (2016) As an overarching guiding document, the Comprehensive Plan aggregates other city visions and plans into one cohesive document. The Comprehensive Plan is structured by element, then goals, then policies. The Comprehensive Plan contains 9 elements. These elements include goals and policies that can be directly supported through this UFMP. These are the community sustainability elements of the plan and include goals and policies associated with: • Sustainability • Climate Change Goals and Policies, including support for the Kyoto Protocol and the US Mayor's Climate Change Agreement • Community Health • Environmental Quality The urban forest is a key component of the community sustainability element. Goal A in this element seeks to protect environmental quality and sets the first policy (A.1) as to: Ensure that the city's natural vegetation, especially native vegetation, associated with its urban forests, wetlands, and other wildlife habitat areas are protected and enhanced..." A.2 sets to protect and retain the urban forest, native vegetation, and wildlife habitat areas. This includes techniques such as tree retention, which should be integrated into land use and development codes. As the urban forest grows, so too does the habitat and environmental quality. The community culture and urban design element's implementation involves tree policy as well. In this element, the streetscape section defines the many ways that trees enhance the community: "Trees are an asset to the community. They help absorb stormwater, provide habitat for wildlife, clean pollution from the air, and give both summer shade and aesthetic pleasure." In this way, the Comprehensive Plan addresses the policy commitment to Community Health, through the preservation and expansion of the urban forest. Street trees are further explored in the Streetscape Plan developed in 2002 by the Parks, Recreation, and Cultural Services Department and updated in 2006. The Streetscape Plan includes a Street Tree Plan for the downtown corridor. In 2011 the City adopted a "Complete Streets" program which accommodates the needs of all users along streets, including a safe space for pedestrians which necessitates a tree management component. This section concludes with Actions A.1 and A.2, which state that Edmonds should update the Street Tree Plan and develop an Urban Forest Management Plan by the end of 2017. The community sustainability element also includes two other sections that are interconnected with the urban forest; Climate Change and Critical Areas. Recognizing the importance of addressing the issues surrounding the environment and climate change, the City of Edmonds formally expressed support for the Kyoto Protocols, adopted the U.S. Mayors Climate Protection Agreement by Resolution No. 1129, and joined the International Council for Local Environmental Initiatives (ICLEI) by Resolution No. 1130. A crucial component of these climate change policies is the reduction of greenhouse gases with several benchmarks: 1. By 2020, reduce overall emissions of green -house gases in the state to 1990 levels; 2. By 2035, reduce overall emissions of greenhouse gases in the state to twenty-five percent below 1990 levels; 3. By 2050, the state will do its part to reach global climate stabilization levels by reducing overall emissions to fifty percent below 1990 levels, or seventy percent below the state's expected emissions that year. The Edmonds urban forest is vital to the success of meeting these benchmarks. Trees reduce carbon through many ways including; reducing energy demand forshaded buildings, acquiringcarbon dioxide for the photosynthesis, and sequestering carbon. The potential for carbon sequestration is determined by maximum tree sizes, lifespans, growth rates, and tolerances to urban stress. Therefore, growing long- lasting and healthy trees directly contributes to the success of Edmonds Comprehensive Plan climate change goals. What Do We Have? 18 Packet Pg. 287 8.3.b The PROS Plan (2016) The Parks, Recreation and Open Space (PROS) Plan provides comprehensive guidance on the management and development of Edmonds' parks, recreation and open spaces, and the services provided by the Parks, Recreation and Cultural Services Department. The PROS plan has been regularly updated (1996, 2001, 2008, and 2014) to remain relevant to Edmonds as the city evolves. Edmonds updates the PROS Plan and Community Cultural Plan on a six -year cycle, in alignmentwith the requirements of the Washington State Recreation and Conservation Office (RCO) to maintain eligibility for federal and state grant programs. To this end, the PROS plan contains detailed data on numerous species and habitats in the city. The PROS Plan is also an important tool in meeting Washington's Growth Management Act (GMA) requirements and achieving the important citywide goals outlined in the Strategic Action Plan (April 2015). The PROS Plan defines seven goals, of which Goal 4.0 specifically addresses urban forestry. Goal 4.0 (Natural Resource and Habitat Conservation) seeks to preserve and provide access to natural resources for habitat conservation, recreation, and environmental education. The eight objectives discuss preserving and protecting areas with critical habitats and natural resources. Of special importance to the UFMP is Objective 4.5, which states "Expand the urban forest and increase tree canopy in Edmonds". Under each goal, the PROS Plan recommends projects and initiatives. A recommended project (4.G) under Goal 4 is: "Steward the urban forest using appropriate maintenance of street and park trees, clear removal and replacement policies and providing information about urban forestry to property owners." This demonstrates the value of the urban forest to the people of Edmonds as manifested through existing official documents addressing the urban forest and urban tree canopy. 19 what Do we Have? Purchasing of Forested Properties The City's policies with regard to the acquisition of open space (including the potential purchase of forested properties) are contained with the Parks, Recreation and Open Space (PROS) Plan. Land acquisition is included in the capital project budget and the PROS plan notes that "expansions of the parks system will target the gaps identified in this plan and take advantage of opportunities as they emerge. Due to the constrained nature of Edmonds, this approach will require vigilance and proactive pursuit of potential land acquisition opportunities for both parks and open spaces. The City's inclusion of this item in the capital projects list recognizes the importance of swift action when rare property acquisition opportunities become available." A specific policy addressing the purchase of forested properties could be considered for adding to the PROS plan to recognize the potential of maintaining the City's tree cover through the selective purchase of forest properties as opportunities arise. Forested properties can be valuable acquisitions to maintain City's tree cover. Packet Pg. 288 8.3.b Summary Considerations for Planning These documents demonstrate the existing regulations and policies within which care for the urban forest is mandated. It is clear from the scope defined within these documents that the values of the Edmonds community, and Washington State at large, require that urban forest management include strategies to improve the care and conservation of all trees. This includes updating the Street Tree Plan, consideration for improving and preserving trees near waterways, critical areas, habitats, and on private parcels. Equipped with this policy background and mandate to manage the urban forest, it's essential to plan with as much knowledge about the community tree resource as possible. The PROS plan (2016) has specific goals for the City to steward the urban forest. Community Tree Resource Trees belonging to the public, in parks, along rights -of - way and around City facilities are the community tree resource. These trees can be the most actively managed population by the City and provide the best indicators to showcase its vision of a well -managed and sustainable urban forest condition. A well -managed urban forest is healthier and more resilient to pests, disease, and climate fluctuations. As a result, a well -managed urban forest is also more cost-efficient. As urban forests evolve over time, managers revise their strategies for individual tree species based on past performance and emerging prospects. Because trees are relatively long-lived organisms, urban forests, like those in Edmonds, are often a combination of well -adapted, high-performance species mixed with some species that may be less desirable and require more attention. There is a widely accepted guiding rule in tree resource management that no single species should represent greater than 10% of the total population, and no single genus more than 20% (Clark et al, 1997). Achieving a diverse population of trees can help to minimize detrimental consequences in the event of storms, drought, disease, pests, or other stressors that can severely affect an urban forest and the flow of benefits and costs over time. Catastrophic pathogens, such as Dutch elm disease (Ophiostoma ulmi), emerald ash borer (Agrilus planipennis) are both examples of unexpected, devastating, and costly pests and pathogens that highlight the importance of diversity and the balanced distribution of species and genera. Current operations in the City that care for the community trees do not keep suitable records of their tree resource to summarize within this UFMP. Publictrees along major arterials or high -profile areas of the City are well-known and routinely cared for by City Staff, but as an overall management tool, the City does not maintain data about these trees as a collective inventory of their green infrastructure assets. Managing for appropriate tree species can help control maintenance costs, reduce damage to infrastructure, and manage the need for pest and disease control measures. What Do We Have? 20 Packet Pg. 289 8.3.b Tree Canopy Cover The amount and distribution of leaf surface area is the driving force behind the urban forest's ability to produce benefits for the community (Clark et al, 1997). As canopy cover increases, so do the benefits. Tree canopy is the layer of leaves, branches, and stems of trees and other woody plants that cover the ground when viewed from above. Understanding the location and extent of tree canopy is critical to developing and implementing sound management strategies that will promote the smart growth and sustainability of Edmonds' urban forest and the invaluable benefits it provides. In addition to understanding the tree canopy as a whole, the quality of the urban tree canopy is often categorized by the amount of fragmentation. Often, the health and diversity of the overall canopy will vastly improve when there is less fragmented canopy, and there are more linkages between multiple patches of forest. These categories of canopy include: • Core Canopy - Tree canopy that exists within and relatively far from the forest/non-forest boundary (i.e., forested areas surrounded by more forested areas). • Perforated Canopy - Tree canopy that defines the boundary between core forests and relatively small clearings (perforations) within the forest landscape. • Patch Canopy - Tree canopy of a small -forested area that is surrounded by non -forested land cover. • Edge Canopy - Tree canopy that defines the boundary between core forests, and large core forests and large non -forested land cover features, approximately 328 feet. When large enough, edge canopy may appear to be unassociated with core forests. The City of Edmonds completed a canopy assessment in June 2017 using a heads -up digitizing approach and high resolution (4.8 inch), leaf -on aerial imagery captured on August 7th, 2015. The overall assessment does not distinguish between publicly -owned and privately -owned trees because trees provide benefits to the community beyond property lines. The results of the study provide a clear picture of the extent and distribution of tree canopy within Edmonds. The data developed during the assessment becomes an important part of the City's GIS database. It also provides a foundation for developing community goals and urban forest policies. With these data, managers can determine: • The location and extent of canopy over time (tracking changes) • The location of available planting space (potential planting area) • The best strategies to increase canopy in underserved areas • The data, combined with existing and emerging urban forestry research and applications, can provide additional guidance in two ways: • Finding a balance between growth and preservation • Identifying and assessing urban forestry opportunities. An example of perforated canopy in a park setting. 21 what Do We Have? Packet Pg. 290 8.3.b Canopy Cover Summary The City of Edmonds encompasses a total area of 9.5 square miles (6,095 acres) with 1,844 acres of tree canopy (Figure 1). This total area includes 8.9 square miles of land and 0.6 square miles of water. By analyzing high -resolution aerial imagery, Davey Resource Group (DRG) determined the following land cover characteristics within the City of Edmonds: • 30.3% existing canopy, including trees and woody shrubs (525 acres) • 1.6% (99 acres) dry vegetation and bare ground • 6.6% (402 acres) open water, where tree canopy is unfeasible • 27.4% (1,670 acres) of grass and low-lying vegetation Ak ��5 � �'��"+�• 1� ���� *# * DTI � yri f f � y �• ISM 10.4 710 Detail image of canopy cover in portion of the Edmonds "bowl" area. • 34.1% impervious surfaces, including roads, parking lots, and structures (2,080 acres) • From 2005 to 2015 tree canopy decreased from 32.3% to 30.3% • Total potential canopy is 57.4%, considering suitable planting sites (1,651 acres) and the existing canopy (1,844 acres), for a total of 3,495 acres • Private residential properties have most of the canopy (83.0%), followed by public (12.9%), and commercial (4.1%) properties. • Among parks in Edmonds, Southwest County Park has the most canopy cover (117 acres) followed by Yost Memorial Park (44 acres) and Meadowdale Beach Park (26 acres) What Do We Have? 22 Packet Pg. 291 Land Cover 8.3.b Water 7% Bare Soils 2% Grass/Vegetation 27% Figure 1: Land Cover City Limits M Tree Canopy Grass/Low-Lying Vegetation 22 Impervious Surfaces Bare Soil Open Water , 0 0.25 0.5 1 Miles 2.3 what Do we Have? Figure 1: Land Cover Packet Pg. 292 Canopy Fragmentation As a part of the UTC assessment, Edmonds' existing UTC was analyzed for fragmentation to discover the distribution of canopy (Figure 3). The overall health of the urban ecosystem is highly dependent on the ability of the trees, plants, wildlife, insects, and humans to interact collectively as a whole. Often, the health and diversity of the overall canopy will vastly improve by creating linkages between multiple patches of forest. Canopy fragmentation data serves as a valuable management tool due to the i mportance of Edmonds' critical areas and environmental stewardship. The analysis found that Edmonds' urban forest includes the following: • 10.3% (190 acres) of Core Canopy * 8.2% (151 acres) of Perforated Canopy • 55.5% (1,023 acres) of Patch Canopy * 26.0% (480 acres) of Edge Canopy 8.3.b r c as E c y lie I Figure 2: Fragmentation Comparison Wildlife corridors (bottom) link habitats and lead to improving habitat quality while fragmentation (top) leads to isolation and declining habitat quality. Al - r Z` ='7 --gal • �. - t • 3'4 Detailed image of canopy fragmentation showing canopy categorized as core, perforated, edge and patch forest. What Do We Have? Packet Pg. 293 Forest Fragmentation P;;trh Forest /0 Core Forest 10% Perforated Forest 8% Edge Forest 26% Figure 3: Forest Fragmentation Ifs I : -;. : . Pt" ;A I DR DAYT NST, MAIN Si "A"i T S T City Limits V Core Forest 2XTHST IRMN 8 Edge Forest W Patch Forest Perforated Forest � ` xien+sr 0 0.25 0.5 1 Miles Figure 3: Forest Fragmentation 25 What Do We Have? JL_ 229TH 'Tie$ 1,T !7CJH ST I Packet Pg. 294 8.3.b Park Canopy Cover The City of Edmonds includes 47 parks covering 344 acres (5.6% of all land area) (Figure 4). Edmonds' parks have an average tree canopy cover of 44.1%. Within those parks, canopy varied depending on site and size. Edmonds' largest park, Southwest County Park (119 acres), has 117 acres of tree canopy and an average canopy cover of 98.7%. The second-largest, Yost Memorial Park (44 acres) has 41 acres of canopy cover, which represents 93.5% of the land area. The high canopy cover of Yost Memorial Park reflects that it is one of the few areas of native vegetation that remain in Edmonds. The park contains mixed stands of douglas fir (Pseudotsuga menziesii), sitka spruce (Piceo sitchensis), western red cedar (Thujo Canopy cover in Post Park. plicata), red alder (Alnus rugosa), bigleaf maple (Acer macrophyllum) and western hemlock (Tsuga heterophylla), which offer a glimpse into the natural history of the area. Centennial Plaza is the smallest park (less than 0.1 acres) with 0.02 acres of canopy (9.9 % canopy cover). Of the four largest parks (Southwest County, Yost Memorial, Meadowdale Beach, and Pine Ridge), all have high tree canopy potential (greater than 96.7%). However, of these parks, only Pine Ridge Park is not currently near maximum potential canopy. An acceptable strategy is to focus attention on the parks where there is a much larger gap between current canopy cover and potential canopy cover. The 5 biggest parks are listed in Table 7 of this section . What Do We Have? 26 Packet Pg. 295 8.3.b Tree Canopy By Park Meadowdale Beach Park Table 2: Tree Canopy of 5 Largest Parks =011 i .. . Southwest Ikunty Park 118.55 117.05 Yost Memorial 44.14 41.28 93.53 97.45 Park ach Padrale ii 54 25.16 98 Southwest - County Park Pine Ridge Park 23.78 21.36 89.83 96.66 Edmonds Marsh 23.37 5.66 24.21 Hutt Park Hummingbird Hill Park Yost Park. Edmonds City Park Edmonds Marsh z 0— Under IS% 15% - 30% 0% - 45% i 45% - 60% _ Over 60% 1, i U A 0 0, 5 1 miles Figure 4: Tree Canopy by Park 27 What Do We Have? -'-Seaview Park v' Sierra Park * Maplewood Park —Pine Ridge Park Packet Pg. 296 8.3.b Critical Areas The Washington State Growth Management Act (GMA) mandates that all cities and counties in Washington are required to adopt critical areas regulations. The GMA states that critical areas include the following categories and ecosystems: • Wetlands • Areas with a critical recharging effect on aquifers used for potable water • Fish and wildlife habitat conservation areas • Frequently flooded areas; and • Geologically hazardous areas Analysis of critical areas in conjunction with tree canopy can reveal the important relationship that trees provide in the conservation and protection of these environments. Two critical area designations are especially important to urban forest management in Edmonds; fish and wildlife habitat areas and steep slopes (Tables 8 & 9). Fish and wildlife habitat areas include high priority habitats and species that have been identified for conservation and management. DRG analyzed the relationship between forest fragmentation and the following priority habitat and species list categories: • Biodiversity and Corridor Areas (Breeding and Refuge) • Nesting Habitat (great blue heron) • Sensitive Aquatic Habitat (Trout/Salmon) • Sensitive Habitat (bald eagle) • Wetlands Area Biodiversity areas and corridors, identified by the Washington Department of Fish and Wildlife, are areas of habitat that are relatively important to various species of native fish and wildlife. In Edmonds, most of the biodiversity areas and corridors are in core (58.6%) or edge (21.4%) forest. This is congruent with what theory would suggest, because corridors are continuous areas of habitat. Nesting habitat for the great blue heron is comprised of several elements; the nesting colony, year-round and seasonal buffers, foraging habitat, and a pre - nesting congregation area. For a given nesting area, habitats are delineated by a buffer created from the outermost perimeter of great blue heron nests. In addition, there is a larger seasonal buffer to reduce human noise pollution during the breeding months (February - September). Nesting habitat in Edmonds is located primarily in non -forest areas (58%). This value warrants further investigation to determine optimal canopy levels. Table 3: Acres of Sensitive Area by Fragmentation Biodiversity Areas And Corridor 251.82 53.94 27.09 147.67 21.78 Nesting Habitat Area (Great Blue Heron) 2.55 0.03 0.64 0.00 0.40 1.48 Sensitive Aquatic Habitat Area 118. 16.53 51.36 Sensitive Habitat Area 77.83 14.46 9.28 0.18 2.70 51.21 Wetlands Are 80.65 5.48 13.56 0.51 1.76 59.36 What Do We Have' 28 Packet Pg. 297 8.3.b Sensitive aquatic habitat is determined by in -stream physical characteristics (e.g., temperature, water quantity, structure, substrate conditions, etc.). However, sensitive aquatic habitat is also strongly influenced by watershed processes beyond the waterline. This includes canopy cover, riparian condition, large woody debris, impervious surfaces and stormwater discharge, sediment delivery, road location and maintenance, watershed hydrology, and nutrient dynamics (Washington Department of Fish and Wildlife, 2009). In Edmonds, 43.4% of sensitive aquatic habitat is found in non -forest areas. The second largest forest fragmentation category for sensitive aquatic habitat is edge forest (29.9%). Nesting habitat for bald eagles is typically defined by areas of large, mature trees close to large bodies of water and generally buffered from human activity (Department of Fish and Wildlife, 2016). This nesting behavior is reflected in the 11.9% of nesting area located in edge type forests of Edmonds. However, nest trees are often among the largest trees in a forest patch (Department of Fish and Wildlife, 2016). This tree preference is reflected in 18.6% of nesting habitat being found in patch forest. Around wetlands, the Washington Department of Ecology defines vegetated areas adjacent to aquatic resources as buffers that can reduce impacts from adjacent land uses (Washington Department of Ecology, 2011). These buffers also provide some of the terrestrial habitats necessary for wetland - dependent species that require both aquatic and terrestrial habitats. The quality of these buffers could be described by their canopy fragmentation, where 73.6% of wetlands were classified in non -forest areas, and 16.8% were classified in edge forest, with only 2.2% in the core forest. The protection of steep slopes against landslides and erosion is a key benefit of vegetation (Washington Department of Ecology, 2011). Trees provide several benefits to the structural integrity of slopes and the prevention of soil erosion: • Foliage intercepts rainfall, causing absorptive and evaporative losses that reduce rainfall available for infiltration. • Roots extract moisture from the soil which is lost to the atmosphere via transpiration, leading to a lower pore -water pressure. • Roots reinforce the soil, increasing soil shear strength. It is important to understand the significance of steep slopes because of their influences on local wildlife and habitat quality. For example, increased erosion can negatively impact spawning salmon by increasing sediment and particulates in streams and other water bodies. In this way, riparian vegetation that prevents erosion protects critical habitat for wildlife. Most steep slopes (66.1%) are in areas with tree canopy. This figure presents an excellent baseline, as trees are a vital tool for securing soil and minimizing erosion. Among all areas with slopes over 12 degrees, 66.1% of the area is canopy, 14.3% is impervious, 19.0% is pervious, and 0.6% is bare soil. Table 4: Percent of Sensitive Area by Fragmentation Biodiversity Areas And Corridor 251.82 0.54 21.42 10.76 58.64 8.65 Nesting Habitat Area (Great Blue Heron) 2.55 1.36 24.96 0.00 15.73 58.01 Sensitive Aquatic Habitat Area 118.33 8.89 29.85 3.89 13.97 43.40 Sensitive Habitat Area 77.83 18.58 11.92 0.23 3.47 65.80 Wetlands Area 29 What Do We Have? Packet Pg. 298 8.3.b Considerations for Planting Opportunities Edmonds' existing tree canopy covers 30.3% of the City, and decision -makers can set a target canopy cover goal to pursue. Regardless of the canopy coverage goals established by the City, the following are planting opportunities that may be pursued in order to maintain and potentially increase the existing canopy coverage: • Incentivize tree planting on private property. • Increase canopy with tree planting in areas of patch and fragmented canopy to reduce forest fragmentation and improve wildlife habitat and corridors. • Conducting outreach to the community as an important tool for engaging public interest and support. • Define goals and identify actions that will support these goal(s). • Develop clear policies and standards to meet the 30% native vegetation requirement codified by ECDC 23.90.040.0 (Retention of Vegetation on Subdividable, Undeveloped Parcels) in undeveloped (or redeveloped) Subdividable lands zoned as RS-12 or RS-20, that contain a stream or stream buffer, or a wetland or wetland buffer. Park trees in Edmonds. Currently, forestry operations in the City do not document the community tree resource according to industry best management practices. A public tree inventory is important because it provides information on species diversity, forest age, and relative performance of different tree species. An inventory that is maintained with continued updates also facilitates planning and prioritization of tree maintenance duties. Based on this assessment, urban forest managers have the following opportunities: • Establish and continually update a public tree inventory. • Integrate maintenance cycles with the public tree inventory database. • Study genus/species compositions to ensure best -management diversity recommendations are being followed. What Do We Have? 30 Packet Pg. 299 8.3.b Existing Urban Forest Practices There are three departments within the City of Edmonds that have influence over the management of the urban forest; Development Services (DS), Public Works and Utilities (PW), and Parks, Recreation and Cultural Services (PRC). Although they share and communicate any issues related to tree care and urban forest management, decision -making authority is determined based on the location of the trees. There is no specific staff person or leadership team with overarching responsibilities for guiding the management of the entire urban forest in Edmonds. Tree Maintenance Tree maintenance is important at all stages of tree life, but is especially critical for young trees as they benefit from early structural pruning and training. Minor corrections, such as removing double leaders or crowded branches, can be conducted at ground Table 5: Decision Matrix for Urban Forest Management in Edmonds tnL Permits for Tree Removal Trees on Private Development Permits for Tree Property Services Pruning Permits for Tree Planting Hazardous Tree Parks, Inspections Trees in Parks Recreation and Tree Pruning g Cultural Tree Removal Services Tree Planting Public Works Hazardous Tree Trees within and Utilities Inspections City Rights -of- (with Parks' Tree Pruning Way assistance in Tree Removal mmmng�' downtown) Tree Planting 31 what Do we Have? level with minimal cost when a tree is young. However, if left unattended, defects can evolve into very expensive structural issues and increase the risk of failure as trees mature, at which point it may be impossible to correct the issue without causing greater harm. Over -mature trees require more frequent inspection and removal of dead or dying limbs to reduce the risk of unexpected failure. By establishing a budget for maintenance, urban forest managers can plan the necessary tree care at the appropriate life stage when it is most beneficial and cost-effective. At the City, tree maintenance is addressed most frequently with reactive tactics. As issues related to trees are identified by City Staff, work is prioritized based on existing and available budgets. Planning associated with tree management on public properties is minimal with priority attention given to ensuring the successful establishment of new tree plantings and responding to hazardous tree conditions. Currently, the Parks Department performs certain routine tree inspections and provides limited proactive maintenance activities (typically associated with the care of trees after planting to encourage successful establishment). Within City rights -of -way, tree issues are uncovered as part of routine safety inspections of sidewalks and streets, where trees are only identified when infrastructure is damaged by roots, or when tree hazards are observed by public works staff. Similarly, in City parks, trees will be prioritized for maintenance when safety concerns are observed through routine park maintenance activities. Parks trees require routine inspections and maintenance for public safety. Packet Pg. 300 8.3.b Tree Maintenance Budgets The majority of tree maintenance costs are accounted for as general line items through the parks department budget. As part of the annual Tree City USA application, departments will summarize their expenses. In 2017, the Edmonds' urban forestry expenditures were $7.74 per capita, which is more than the minimum $2 per capita for Tree City USA designation and more than the $7.50 national average reported by the National Arbor Day Foundation. Documented Edmonds' expenditures have been in the range of $3 per capita in prior years. Using the recent Urban Tree Canopy assessment as a benchmark estimate, Edmonds' urban forest produces about $1,567,000 in environmental benefits and is maintained with a 2017 budget of approximately $319,542. Service Levels To assess current urban forest workload and staffing levels, an estimated 11 city staff members were identified as persons who work with tree issues on at least an intermittent basis every week. From those who are involved with forestry issues or operations on a more regular time basis, 3 individuals were identified with a quantifiable amount of time each week working with trees or tree -related issues. Table 6: 2017 City Urban Forestry Expenditures Urban Forestry Items MR Expenditure Tree Planting and Initial Care $4,848 Tree Maintenance $79,779 T Management $62,771 Volunteer Activities JL _M $134,579 TOTAL $319,542 Vdget Per Capita $7.74 UTC Estimate of Benefits $1,567,000 Overall, there is evidence of good interdepartmental cooperation. These general conclusions about the shared responsibilities among staff resources at the City are very important when the City evaluates future staffing needs for urban forestry. Currently, no one single position is designated as a Full -Time Employee (FTE) dedicated to urban forestry. Table 7: Current Urban Forest Workload and Staffing Levels City Services UrbanCommon Related Activities Hours per Development plan review for Permit Intake compliance with tree protection codes 2 and Review Public inquiries (online, phone, and counter) Code Investigating and resolving Enforcement & tree complaints Complaint Investigating and resolving 2 infrastructure damage Investigation complaints Tree planting and Parks & Public establishment Tree Structural pruning on smaller 40-60 Maintenance trees Inspection and identification of hazardous trees Contract Managing contract tree crews 1 Management Emergency Community Service Requests 0 Response Response Management Urban Forest Management Comprehensive Plan stewardship (Long-range) Federal, state grant <1 Planning procurement Tree City USA applications Volunteer events Community Coordinated tree planting Education Action Neighborhood association 1 and Outreach support Website content and public education Tree Board Addressing public issues 1 Meetings related to trees What Do We Have? 32 Packet Pg. 301 8.3.b Staff Training The science of arboriculture, and the management of urban forests are domains that are increasingly recognized as special areas of expertise. Credentials are increasingly requested by many municipalities as evidence of competency. Bachelor's degrees in Forestry, Urban Forestry, Environmental Sciences, and Horticulture are often the base requirements for leadership roles in urban forest management. Professional credentials can also demonstrate competency, with the most widely accepted credentials in Washington State coming from the International Society of Arboriculture (ISA). Image of a tree with a co -dominant branch defect (middle stem). The city has access to trained staff qualified to provide expertise for identification of these tree safety risks. The City provides on -going training to any staff handling tree maintenance equipment, including chainsaw, chipper, and lift -truck safety. Stakeholder interviews revealed that landscape maintenance workers in Edmonds receive no formal training on structural pruning or tree care. The following is a summary description of staff resources and training within individual City departments: • In Development Services, staff are trained to interpret ordinances related to trees, but rely on reports by ISA certified arborists when necessary to render decisions. Staff within development services have backgrounds in Urban Planning and one (1) person with has an advanced degree in Forestry. There are no ISA certified arborists within development services staff. • The Department of Public Works and Utilities has a director with advanced degrees in Biology and Aquatic Biology. In addition, the department has engineers on staff who can successfully consider relevant tree issues in terms of asset and infrastructure management, but tree care expertise is not required for any staff in this department. Tree related issues are resolved based on previous experiences and through hired consultations with ISA certified arborists when necessary. • The Parks, Recreation and Cultural Services Department has two staff members who provide expertise on urban forestry topics. The first is an ISA certified arborist who is referenced by all City departments and citizen groups for opinions on the best practices associated with tree care. There is also a staff member who has an advanced degree in Forest Ecology who works with citizen groups on tree planting and stewardship projects. Tree Acquisition and Quality Control The City's approach to acquiring trees is not guided by any formal standard practices that ensure the quality of trees during acquisition. As trees are planted, there is no planned follow-up or warranties managed with new trees. 33 what Do we Have? Packet Pg. 302 8.3.b Tree City USA The Arbor Day Foundation is a 501c3 nonprofit conservation and education organization founded in 1972 in Nebraska, United States, by John Rosenow. It is the largest nonprofit membership organization dedicated to tree planting. The Foundation offers Tree City USA certification. Cities can earn Tree City USA certification by meeting four (4) core standards of quality urban forestry management: maintaining a tree board or department, having a community tree ordinance, spending at least $2 per capita on urban forestry, and celebrating Arbor Day. Currently, the City of Edmonds dedicates $319,542.20 towards total community forestry expenditure, and with a population of roughly 41,260, has a per capita investment of $7.74. The Arbor Day Foundation has recognized this per capita investment, as well as recognizing the City of Edmonds' community tree ordinance and observance of Arbor Day. Native Trees Trees native to the Pacific Northwest are well -suited to our climate. They also tend to provide good habit for local wildlife. Many native trees, both coniferous and broadleaved, are part of the City's urban forest. They are currently encouraged in public and private plantings but not necessarily required, except in designated critical areas for wildlife habitat and/or wetlands. More information about native trees and their value is likely to be part of an upcoming round of community education in Edmonds. Cone from a douglas fir. (Photo by Peter Stevens CC BY) An example of some native trees for the Pacific Northwest include the following,: Broadleaved Trees • Big -Leaf Maple • Black Cottonwood • Oregon Ash • Pacific Willow • Red Alder • Vine Maple Conifers • Douglas Fir • Grand Fir • Noble Fir • Shore Pine • Sitka Spruce • Western Hemlock • Western Larch • Western Red Cedar • Western White Pine 1 A more comprehensive list can be found in Appendix F Leaves of a big leaf maple. What Do We Have? 34 Packet Pg. 303 8.3.b Major and Emerging Diseases and Pests Another important aspect to tree maintenance is staying alert to managing emerging diseases and pests that can be costly to control with individual trees. For sustainability of the entire urban forest, addressing both potential and actual problems is critical. Further information on the pests and diseases that threaten the forest ecosystems in Washington can be found at: • USDA's Forest Service website • Pacific Northwest Pest Management Handbook • Collier Arbor Care website —Top 20 Tree and Shrub Problems in the PNW • Washington State Department of Natural Resources, Forest Health Among the many diseases and pests that affect trees, City Staff and residents should remain alert to the following: Diseases • Laminated Root Rot (LRR) is the most important disease affecting Douglas -fir caused by the fungal pathogen Coniferiporia sulphurascens. In young stands regenerated following harvesting, dead or missing trees will be associated with large stumps. These decayed trees will serve as an inoculum source for neighboring trees to become infected, as their roots grow in contact with infected stumps/roots. Fungal growth invades the heartwood and sapwood, resulting in reduced uptake of water and nutrients, with weakened support of the upper portion of the tree. Infected trees are susceptible to windthrow, and there may be trees in a group in various stages of decay and dying. Live trees with LRR display symptoms of shortened terminal growth, sparse foliage, smaller needles, chlorosis (yellowing) and stress cone crops. Trees can fall over before developing obvious symptoms, or die standing. The disease is very difficult to manage in an urban setting (USFS, 2017). • Armillaria Root Rot (ARR) affects the roots of numerous tree species, notably Douglas -fir and other Firs and Pines, as well as many hardwood species. Armillaria ostoyae is the primary fungal pathogen in the Pacific Northwest, although A. mellea can also be involved in tree decline and mortality. ARR disease is usually associated with stress conditions, particularly drought. The fungus survives for many years in infected stumps, roots and organic matter in the soil. Honey -colored mushrooms are typically produced at the base of infected trees in the fall. Typical symptoms include chlorotic foliage, distress cone crops, significant resin flow, decline and death. The fungus typically produces black shoestring -like structures called rhizomorphs on the bark at the base of the tree or in the soil (OSU, 2018). • Verticillium Wilt (VW) is a serious disease of many tree hosts, but is especially problematic on Maple species. Verticillium dahliae is a soil -borne fungus that persists in the soil for decades. The fungus infects roots and grows into the xylem where it colonizes the vascular elements. Its presence (mycelia and spores) plus defense compounds produced by the host clogs the xylem elements, preventing the flow of water and nutrients in the tree. Wilting results, and is exacerbated during periods of drought. Leaves on one side of the tree affected by VW or on one branch suddenly wilt and die. Subsequently, other branches will wilt as the disease progresses. Excised branches will have vascular discoloration which is diagnostic of the disease. Infected trees may survive for years or die within weeks. Once infected, a tree will not likely recover and will require removal. Tree injections of fungicides are not usually effective (OSU, 2018). • Swiss Needle Cast (SNC) is the name of the foliage disease of Douglas -fir caused by the fungal pathogen Phaeocryptopus gaeumannii. SNC is known as a "cast" disease because it causes the premature shedding of needles (or casting) from the tree, resulting in sparse tree crowns and reduced growth. Although it is 35 what Do we Have? Packet Pg. 304 8.3.b called "Swiss" needle cast, the fungus is native to the Western United States throughout the range of Douglas -fir. SNC disease symptoms include chlorotic needles and decreased needle retention, resulting in sparse crowns and reduced diameter and height growth (OSU, 2017). Mortality from the disease is considered rare, but tree care and maintenance of this disease can be expensive and necessary in an urban setting. • Leaf Blight (LB) is a serious disease affecting Pacific Madrone caused by the fungal pathogen Phacidiopycnis washingtonensis. At least a dozen fungi can cause leaf spots and dead areas on leaves; this is probably the most significant cause of damage to the host. Older, lower leaves are infected by spores disseminated by wind or rain during wet weather in the fall. Trees located in creek bottoms, valleys and the forest understory are most susceptible to LB. If wet weather persists, infection may be severe and result in significant defoliation. Under these conditions, the fungus can also infect green shoots. Pruning dead branches to provide better air circulation and raking and destroying fallen leaves will help to reduce fungal inoculum and subsequent infection (OSU, 2008). • Anthracnose (A) affects a wide variety of shade trees, especially Maple, Oak and Sycamore. The closely related fungi Discula (Maple, Sycamore) and Apiognomonia (Oak) are the causal agents of the disease. The disease is favored by warm, wet springs and several rounds of infection can occur, each defoliating the tree, resulting in a tree much more prone to subsequent drought stress. Lesions on the leaves are typically associated and limited by the veins, resulting in discrete necrotic areas. In particularly susceptible trees under ideal environmental conditions, twig cankers can also develop. It is important to rake up and destroy fallen leaves, prune out twig cankers and water trees during dry periods (OSU, 2018). • Sudden Oak Death was discovered in California in the mid 1990's, has spread into southern Oregon (2001) and was found (and has subsequently been contained or eliminated) in a small area in Kitsap County two years ago. The causal fungus Phytophthora ramorum primarily infects species of Oaks, but can also infect a wide range of other hosts, including Camellia, Rhododendron, Blueberry and other landscape plants. The fungus is waterborne and can be spread in streams or other forms of moving water. Symptoms on Oaks include bleeding cankers on the trunk, dieback of the foliage and mortality. Symptoms on other plants can vary from leafspots to leaf blight to twig dieback, but do not usually result in death of the host. Quarantines are in place to prevent further spread of SOD, largely from nurseries (COMTF, 2019). Insects • Asian Long -Horned Beetle (ALB), is an invasive insect that feeds on a wide variety of trees in the United States, eventually killing them. The beetle is native to China and the Korean Peninsula. Signs of ALB start to show about three to four (3-4) years after infestation, with tree death occurring in ten to fifteen (10-15) years depending on the tree's overall health and site conditions. Infested trees do not recover, nor do they regenerate. There are a broad number of tree species this insect will feed in and most common deciduous trees in Edmonds are at risk. • Tent Caterpillar (TC) is a serious defoliator of broadleaf trees and shrubs in most areas of the western U.S. Tree hosts include Red Alder, Cottonwood, Willow, Ash, Pacific Madrone, and many fruit trees. White silky tents appear soon after bud break. As the larvae grow in size, the tents also increase in size. Individual branches near these tents are totally defoliated. Entire trees may be defoliated by TC. After feeding has been concluded, the larvae will turn into moths within a cocoon. Eggs are laid on the twigs and branches where they overwinter in protected masses. Individual tents can be physically removed, preferably in the early morning hours when the larvae are contained in the tent (USFS, 2008). What Do we Have? 36 Packet Pg. 305 8.3.b • Cooley Spruce Gall Adelgid (CSGA) is a serious pest of Spruce and Douglas -fir trees. It swarms in the spring when the new needles emerge. Crawler nymphs form galls at the branch tips. These galls are initially green, becoming red and eventually dry out. These affected branches cease their growth, and if enough branches are affected, the tree may be killed. White cottony specks will also cover the entire branch. Trees with fewer galls may be unsightly and foliage can be discolored and distorted. Most outbreaks of CSGA do not warrant control measures (NRC, 2015). • Pine Bark Adelgid (PBA) feeds on the bark of pines and spruce. They form cottony or wooly masses on the twigs, branches or trunk. Heavy infestations will turn the entire area white. Small trees will be severely affected, resulting in chlorotic needles and stunting or premature death. Small egg clusters are laid in the early spring by the adults. Crawlers move to other areas of the tree or to other trees nearby. PBA can be removed by hand, preferably done when the infestation has just begun (OSU, 2018). • Bronze Birch Borer (BBB) is an emerging pest in western Washington that has migrated from eastern Washington in recent years. Periods of extended summer drought have weakened birch trees and made them more susceptible to this pest which can severely damage or kill the trees. Chlorotic leaves and sparse upper branches are the first symptoms that homeowners usually notice from BBB attack. Close examination will reveal lumpy bark and half -moon - shaped beetle exit holes (WSU, 2008). Symptoms of BBB Include Dying Top 37 what Do We Have? • Douglas -fir Tussock Moth (DFTM) is a moth found in Western North America. Its population periodically erupts in cyclical outbreaks (Wickman et al., 1998). Outbreaks of the Douglas -fir tussock moth appear to develop almost explosively, and then usually subside abruptly after a year or two. The caterpillars feed on the needles of Douglas fir, true fir, and spruce in summer. Forestry management to prevent tree damage from tussock moth outbreaks include four activities: early detection, evaluation, suppression, and prevention. These four activities must be well integrated to ensure adequate protection from the pest. • Emerald Ash Borer (EAB) has killed hundreds of millions of ash trees in North America. The EAB is a destructive, non-native, wood -boring pest that exclusively kills both stressed and healthy ash trees 2-3 years after infestation (NASPF, 2005). EAB is a jewel beetle native to Northwestern Asia. EAB larvae feed on the vascular tissue of trees and populations grow exponentially. This pest has been identified as moving slowly into the Western U.S. and is considered a catastrophic pest for ash tree populations. • Other Diseases and Pests. Information on specific diseases and insects that damage trees in our region have been identified by the Washington State Department of Natural Resources. Current online information is at: www.dnr.wa.gov/ ForestHealth. A. Asian Long -Horned Beetle B. Bronze Birch Borer C. Douglas fir Tussock Moth D. Emerald Ash Borer Packet Pg. 306 8.3.b Regulatory Framework The City of Edmonds provides regulations for several components relevant to urban forestry in the Edmonds City Code and Community Development Code. These regulations are designed to: • Authorize the power of government to manage the urban forest • Define street trees and, as appropriate, municipal responsibilities for their care • Enumerate tree related fees and penalties • Create regulations associated with tree clearing on private land • Require tree protection during construction • Classify critical areas or buffers These different regulations cover tree related topics on a range of land types, and all influence the direction and management of urban forestry programs. The following summaries outline the chapters and sections of city code. Authorization of Power The legitimacy of Edmonds' city government to manage forestry domains and the definition of those domains fall under the authorization of power: • Chapter 18.45 provides for the City's Planning Division Manager to direct and enforce City codes related to land clearing and tree cutting on public land and private property. It exempts Public Works, Parks and Fire Departments in specific situations where safety is an issue. • Chapter 18.85.030 provides for the Director of Public Works to enforce and inspect work done to maintain City street trees in healthy condition, or remove trees from the public right-of-way as necessary. • Chapter 10.95.030 provides for a Tree Board, made up of Edmonds City residents in order to encourage civic engagement for active stewardship of the urban forest. The powers and duties of the Tree Board are to advise and make recommendations to the Mayor and City Council as appropriate on tree related matters. Street and Public Trees The City of Edmonds is ultimately responsible for the planting and maintenance of public trees. These trees are on public property parcels or select locations in the rights -of -way. Other planting strips are the responsibility of adjacent land owners: • Chapter 9.20.060, for sidewalk construction and maintenance, declares that the responsibility is with the abutting property owner for maintaining or repairing adjacent planting strips. This includes all tree care. • Chapter 18.85 provides further clarity on the regulation of street trees and trees on public property. All street trees are managed by the Public Works Department and require permits for all persons who wish to plant, remove, prune or otherwise change a tree on a street, right-of-way, parking strip, planting strip, or other public place. This code chapter also includes language defining abuse and damage to street trees. Tree Related Fees and Penalties To facilitate compliance and remediation for disregarding public tree codes, the City provides penalties as a punitive deterrent: • Chapter 18.45.070 defines the punitive discretion for trees that are damaged from disregard of City code of up to $1,000 for trees less than 3" and $3,000 for trees larger than 3". Fines can be tripled related to trees in critical areas, buffers, or areas dedicated to public use, including public right-of-way. What Do We Have' 38 Packet Pg. 307 8.3.b Private Land Clearing Land clearing on private property is often a critical challenge to effectively reaching urban forestry canopy goals. Individual private property rights and objectives of private landowners can frequently be at odds with the community aspirations for the urban forest. • Chapter 18.45 contains regulations associated with trees on private properties for land clearing and tree cutting. This code provides for a variety of purposes that would preserve the physical and aesthetic character of the City and prevent indiscriminate removal or destruction of trees. This chapter also implements policies of the State Environmental Policy Act. It provides special exemptions in 18.45.030 for improved single-family lots, partially improved single-family lots or certain unimproved lots, allowing private property owners in these categories to maintain or remove trees at their discretion without permits. Additionally, these land clearing codes provide exemptions for utility vegetation maintenance or tree work by City departments when situations involving danger to life or property are found. Tree Protection During Construction As new construction occurs throughout the Pacific Northwest, many projects can damage or kill trees. Regulations to protect trees during construction are a mechanism to control canopy loss as sites are developed. • Chapter 18.45 requires that trees that are being retained during a land development project are also protected. The codes describe the protected area on a site as being within the drip -line of the tree and attempts to limit damage to trees by controlling the impact to trees within this area. Critical Areas and Buffers Washington State has special laws to protect critical areas, which are defined for certain types of valuable and environmentally significant areas. Chapter 23.40 establishes extra protections and management requirements for trees located near wetlands, streams, or steep slopes. Tree pruning or removal is restricted or prohibited without a report from an ISA certified arborist, ASCA registered consultant, or a registered landscape architect that documents the hazard and provides a replanting schedule for replacement trees. Challenges One of the more frequent complaints related to tree removal in the city is when properties are developed or subdivided. While a goal of the City's code is that "trees should be retained to the maximum extent feasible," other applicable development regulations help determine what is feasible. There are regulations that prescribe how wide driveways and roads must be, how far the development must be from the edges of a property, location of utilities (water, sewer, gas, and power) that must be installed underground, and stormwater requirements that require the installation of stormwater facilities. As a result, when one of the larger properties in the City that contains a grove of trees is developed to meet the many regulations and needs, sometimes only a few trees are located outside of the development footprint. Trees that were once stable in their grove, are susceptible to wind throw and become hazardous when isolated on their own. Where a tree was once the right tree in the right location (one tree protected in a larger grove), it may no longer be the right tree in the right location (an exposed tree on the perimeter of a lot) following development. As the City considers updates to the development code, updates should provide more ways to encourage greater tree retention when properties are developed. An example may be to provide options for reduced interior setbacks that would allow houses to be clustered and thus provide an opportunity to avoid trees where otherwise development would be placed under the regulations in effect as of early 2019. Another example of an update to consider may include evaluating the required width of access easements. 39 what Do We Have? Packet Pg. 308 8.3.b Table 8: Summary of Current City of Edmonds Tree Cutting Regulations loon------------- Developed single-family No review, no permit notification required, but suggested Ito property, no critical areas required avoid unnecessary Code Enforcement present Response Developed single-family Yes, review and permit Tree cutting permit Type II decision (staff property, critical areas required if tree in critical decision with notice) present area or critical area buffer Removal of hazard trees in Review required, but no Documentation of hazard tree critical area permit by certified arborist, or clear documentation of dead tree. Replanting required at 2:1 ratio L o L Prune or trim trees No review, no permit Topping considered same as tree cutting or removal unless retopping of a v previously approved topping L Multi -family property Yes, review and permit Design review against landscaping and Planned Residential required requirements. Type I decision (staff Developments with decision, no notice) approved landscape plan Commercial Property Yes, review and permit Design review against landscaping required requirements. Type I decision (staff decision no notice) Tree removal with Yes, review included with Tree protection measures required for development land use or development trees to remain permit. Trees in right-of-way Yes, review and permit A right-of-way construction permit is required required for any party other than the City of Edmonds to perform any removal or trimming of trees located within the City rights -of -way L Q Street trees Yes, review and permit Design review against landscaping ° a required requirements. Type I decision (staff decision, no notice) Prune or removal of park No permit The City's Parks Department maintains trees trees within the City's parks. While no permit is required, tree removal and replacement must be consistent with the City's critical area regulations What Do We Have? 40 Packet Pg. 309 8.3.b Regional Urban Forestry Resources Regional urban forestry resources are organizations that provide services to aid in the protection, maintenance, and development of the urban forest. These range from active volunteer groups in the City, to nonprofits, academic institutions, and state and federal government agencies. Some of the organizations and programs described below have been used by the City. Others may be good choices for the future. Edmonds' community volunteers helping to remove ivy and improve forest health. WASHINGTON COMMUNITY FORESM Washington State Urban and Community Forestry Program Under the Washington State Department of Natural Resources (DNR), the Washington State Urban and Community Forestry (UCF) Program provides technical, educational, and financial assistance to Washington's cities and towns, counties, tribal governments, nonprofit organizations, and educational institutions. The mission of the UCF is: "To provide leadership to create self-sustaining urban and community forestry programs that preserve, plant and manage forests and trees for public benefits and quality of life." A key service provided by the UCF is its collection of financial assistance programs including; Community Forestry Assistance Grants, Tree City USA Tree Planting & Maintenance Grants, Arbor Day Tree Reimbursements, Landscape Scale Restoration Grants, Scholarships, and Internships. All forms of financial assistance, their availability in a given year, and their associated dollar amounts are dependent on continued funding through annual grant allocations from the USDA Forest Service. The UCF communicates events, educational opportunities, and other information through a Tree Link Newsletter. The Washington Community Forestry Council advises the DNR on policies and programs. The program does this by teaching citizens and decision - makers about the economic, environmental, psychological, and aesthetic benefits of trees. The program also helps local governments, citizen groups, and volunteers plant and sustain healthy trees throughout Washington. The council was established under RCW 76.15. 41 what Do We Have? Packet Pg. 310 8.3.b FORTSRRA FOR THE PEOPLE. FOR THE LAND. FOREVER. FORTERRA Green City Partnerships The Green City program helps urban communities in the Puget Sound region effectively steward their natural open spaces through best practices. FORTERRA partners with local municipalities to develop achievable goals, shared visions, long-term plans, and community -based stewardship programs to care for the valuable forests and natural areas in our urban environments. Specific services include: • City-wide forested park and natural area assessment • Strategic and restoration planning • Volunteer program development and guidance • Education and training for volunteers • Restoration tracking systems • Green City outreach and community engagement • On- the -ground stewardship projects and event support The Green City Partnerships share three (3) core goals: • Improve the quality of life, connections to nature, and enhance forest benefits in cities by restoring our forested parks and natural areas • Galvanize an informed and active community • Ensure long-term sustainable funding and community support These unique public/private partnerships bring together public, private, and nonprofit stakeholders to create a sustainable network of healthy forested parks and natural areas throughout the region. Municipal Research and Services Center The Municipal Research and Services Center (MRSC) is a nonprofit organization that helps local governments across Washington State better serve their citizens by providing legal and policy guidance on any topic. The MRSC collects state and local information from parks and recreation departments, land use planners, utilities, and citizen organizations to promote and manage urban forestry resources. Example resources include local urban forestry programs in Washington State, legal references, and related articles. A deodar cedar provides shade for parked cars. What Do We Have? 42 Packet Pg. 311 8.3.b future wise Futurewise Futurewise is a nonprofit that has worked to prevent sprawl to protect the resources of communities in Washington State. Futurewise was founded to help support implementation of Washington State's Growth Management Act, and to focus on preventing the conversion of wildlife habitat, open space, farmland, and working forests to subdivisions and development. Futurewise provides data analysis and research, community and environmental planning and policy development, community engagement and outreach, grassroots organizing and advocacy, legislative initiatives, and litigation. These services are all provided through strategic collaboration with businesses, governments, community organizations, and nonprofit partners. Wetland stream flowing through Edmonds. w COLLEGE of the ENVIRONMENT The University of Washington Restoration Ecology Network TThe UW-Restoration Ecology Network (UW-REN) is a tri-campus program, serving as a regional center to integrate student, faculty and community interests in ecological restoration and conservation. Students in the program are required to complete capstone projects, where students of different academic backgrounds work together to complete a local restoration project. Students learn how to plan, design, install, and monitor a restoration project while working in teams. The Capstone spans three academic quarters beginning in the fall. Communities collaborate with the program to develop RFPs, which then provide volunteers for the community and excellent learning experiences for the students. :440-11: 43 what Do We Have? Packet Pg. 312 8.3.b EarthCorps EarthCorps is a human capital development program where corps members learn leadership skills by working collaboratively, leading community volunteers, and executing technical restoration projects along shorelines, trails, and in forests. Puget Sound Stewards help EarthCorps run restoration events, monitor plant growth, adapt management plans, and educate the community. EarthCorps collaborates with businesses, nonprofits, and communities to offer volunteers who are passionate about conservation and restoration. The Puget Sound Stewards program in Edmonds was created by EarthCorps in 2015 in partnership with the City of Edmonds with support from the Hazel Miller Foundation. The goal was to provide on- Forested park canopy in Edmonds. Forested park canopy in Edmonds. going, locally -based, expert care for one of the City's key natural areas. Starting with Edmonds Marsh, a wildlife sanctuary and rare example of a saltwater marsh in the midst of a city, the program has grown to include three more sites: Brackett's Landing, Willow Creek Demonstration Garden, and Hutt Park. The volunteers who join the Puget Sound Steward program are supported by EarthCorps staff and crews as they learn about the ecology of Puget Sound and how to perform actions that improve the ecological health of project sites in Edmonds that contribute to the health of Puget Sound and Edmonds residents. Actions include removing invasive weeds such as Himalayan Blackberry or English Ivy, mulching areas in need of water retention and weed suppression, and replanting with native plants to foster greater biodiversity. What Do We Have? 44 Packet Pg. 313 8.3.b Urban Forestry Practices: Case Studies In order to remain progressive with its urban forestry programs, the City of Edmonds recognizes that there are urban forestry practices emerging from other municipalities that could eventually add value if developed within the City. Through stakeholder interviews and discussions with City Staff, three urban forestry practices were selected as important for further consideration in implementation of this UFMP: Tree Banks (orfee in -Lieu programs), Heritage Tree Programs and Arborist Business Licensing. This section explores some examples around how other cities have adopted these programs. Tree Banks - Fee -based alternatives to tree replacement Often in the course of urban forest management, there can be logistical challenges associated with replacing trees at the same site where trees are removed. An increasingly common solution is to provide developers and residents with the opportunity to pay fees in -lieu of meeting their landscaping requirements. Providing a fee orfinancial guarantee option creates a system for funding tree planting projects or even more sophisticated landscape restoration projects that improve the overall health and condition of the urban forest. Precedence for this option can be found at the National level, with the U.S. Army Corp of Engineers. In a Federal Rule published in April 2008, The U.S. Army Corps of Engineers (the Corps) and the U.S. Environmental Protection Agency (EPA) define an in - lieu fee program as: • "A program involving the restoration, establishment, enhancement, and/or preservation of aquatic resources through funds paid to a governmental or non-profit natural resources management entity to satisfy compensatory mitigation requirements... Similar to a mitigation bank, an in -lieu fee program sells compensatory mitigation credits to permittees whose obligation to provide compensatory mitigation is then transferred to the in -lieu program sponsor." Snohomish County Here, the government provides options for permit applicants to engage the county, their own contractor, or do the mitigation work themselves to ensure that mitigation is achieved, even when it is not possible at the proposed project site: 'Applicants may choose to perform the off - site mitigation work on private property either themselves or through their own contractor, subject to all other provisions of Section 30.62 SCC, or applicants may enter into a voluntary mitigation agreement with the County pursuant to RCW 82.02.020 under which the County will perform the mitigation work on public property within the same sub -drainage basin or watershed resource inventory area (WRIA)." (POL-6210 REQUIREMENTS FOR PROVIDING OFF -SITE MITIGATION FOR IMPACTS TO CRITICAL AREAS ARISING OUT OF SINGLE- FAMILY RESIDENTIAL CONSTRUCTION UNDER SCC 30.62.330) The following cities are examples of fee in -lieu programs related to urban forestry. There is some variation in how these fees are calculated, as well as where the funds collected get administered. City of Redmond The City of Redmond calculates fee in -lieu to include the cost of the trees. More importantly, the fee also includes all costs associated with establishment care. From Article IV Environmental Regulations: • RMC 21.72.080 E.2. - Tree Replacement Fee A fee in- lieu of tree replacement may be allowed, subject to approval by the Administrator after careful consideration of all other options. A tree replacement fee shall be required for each replacement tree required but not planted on the application site or an offsite location. i. The amount of the fee shall be the tree base fee times the number of trees necessary to satisfy the tree replacement requirements 45 What Do We Have? Packet Pg. 314 8.3.b of this section. The tree base fee shall cover the cost of a tree, installation (labor and equipment), maintenance for two years, and fund administration. The fee shall be paid to the City prior to the issuance of a tree removal Permit. Fees collected under this subsection shall be expended only for the planting of new trees in City -owned parks, open spaces or rights - of -way. • http://online.encodeplus.com/regs/redmond- wa/export2doc.aspx?pdf=1&tocid=005.009&fil e=doc-005.009-pid-80.pdf City of Renton The City of Renton has much more limited code language. Fee in -lieu options are still at the City's Community volunteers pulling weeds and improving forest health in Edmonds. discretion, but only cover the cost of the tree and installation. No funding for establishment care is required in this code. However, the code does directly designate the funds to be allocated to the Urban Forestry Program fund, which provides more discretion to the City with how the funds get allocated: • RMC 4-4-130 H.1.E iii. Fee in Lieu: When the Administrator determines that it is infeasible to replace trees on the site, payment into the City's Urban Forestry Program fund may be approved in an amount of money approximating the current market value of the replacement trees and the labor to install them. The City shall determine the value of replacement trees. http://www.codepublishing com/WA/Renton/#!/Renton04/RentonO4O4/ Renton0404130.html What Do We Have? Packet Pg. 315 City of Port Angeles 8.3.b City of Seattle The City of Port Angeles provides a fee in -lieu option, but it only appears to relate to street tree replacement requirements. Another distinction in this code is the fee is determined by the Community Forester (a city staff position): • PAMC 11.13.050 B.3. Street tree requirements in previously developed area. In addition to the above requirements, the following also apply: Where new street trees cannot be planted due to portions of rights -of -way having been previously paved or otherwise rendered unsuitable to plant trees, a fee -in -lieu of planting is required. Such fee shall be determined by the Community Forester per City Policy and deposited into the Community Forestry Fund. https://library.municode.com/wa/port_angeles/ codes/code_of ordinances?nodeld=TIT11STSl_ CH11.13STTR_11.13.050STTRENRE Heritage Tree Programs - Recognizing Historical Significance of Trees In many cities around the nation, trees are often recognized for their historical significance to the community. This recognition is commonly referred to as part of a Heritage Tree Program. These programs provide communities with a way of officially recognizing trees, and with the recognition, can offer a variety of benefits to the community, including: • Increasing public awareness of trees and the urban forest • Drawing attention to and protecting unique and significant trees • Reinforcing how trees are a key component of a city's character and sense of place • Engaging citizens with the purpose and activities of a city's urban forestry program • Encouraging public participation in the identification and perpetuation of heritage trees throughout the City In the greater Puget Sound region, a number of cities have heritage tree programs. One of the earliest programs was for the City of Seattle in 1996 when PlantAmnesty (a nonprofit) initiated a program that eventually became co -sponsored by the City. Seattle's program provides the broadest set of categories for designating a tree as a heritage tree. Trees can be designated according to the following categories: • Specimen: A tree of exceptional size, form, or rarity. • Historic: A tree recognized by virtue of its age, its association with or contribution to a historic structure or district, or its association with a noted person or historic event. • Landmark: Trees that are landmarks of a community. • Collection: Trees in a notable grove, avenue, or other planting. City of Vancouver The City of Vancouver, Washington, has had a heritage tree program in place since 1998. Unlike Seattle, which already regulates the care of exceptional trees (including heritage trees) on private property, the City of Vancouver uses this designation to protect trees on private properties where tree removal permits would not ordinarily be required. This is a voluntary program for private property owners, thus protecting the rights of the property owner (https://www.cityofvancouver.us/ publicworks/page/heritage-trees). City of Lynnwood Closer to Edmonds, in the neighboring City of Lynnwood, the Heritage Tree program is defined in municipal code. Although many aspects of this program are similarto other cities, theirspecific code language binds all successive owners of the tree to the protection obligations within this designation. This language has the added benefit of ensuring long-term protection and care for the tree unless it is determined to be a hazard (LMC 17.5.070). 47 What Do We Have? Packet Pg. 316 Arborist Business Licenses - 8.3.b City of Lincoln Ensuring Best Practices in Tree Care Businesses that operate in Edmonds only require a general business license to work as an arborist. This is not uncommon, but many cities are now recognizing how the complexity of city codes associated with tree care and the expectations of the community necessitate special licensing for businesses that perform tree work. Tree care industry professionals and researchers in the science of arboriculture routinely convene as the International Society of Arboriculture (ISA), or the Tree Care Industry Association (TCIA). These groups collaborate to encourage best practices in tree care and tree worker safety. To help ensure a community has companies that are adequately trained and qualified for tree work, the use of arborist licensing that ties the business with these organizations is increasingly popular. The following cities were selected from throughout the U.S. as examples of different approaches for arborist business licensing: City of Herrington • Herrington, KY — Businesses that practice arboriculture must submit an application to the City for a Tree Contractor license. The application identifies the business as practicing arboriculture and requires proof of sufficient insurance (http://www.cityofherington.com/ pview.aspx?id=32514&catl D=547). Community engagement on urban forestry is important to encourage tree retention on private properties. • Lincoln, NE — In Lincoln, applications for tree services and arborists not only require proof of insurance, but also proof of ISA credentials or a tree worker test administered by the parks and recreation department. http://Iincoln.ne.gov/ city/parks/communityforestry/arborist.htm City of Denver • Denver, CO — Denver has two classes for their "Tree Service License." This is a distinct feature of their licensing process. Licenses can be issued to businesses working on "Large Trees," which require workers to leave the ground, or an "Ornamental" license, designed for companies doing landscaping work on small trees that do not require an aerial lift. https:H www.denvergov.org/content/dam/denvergov/ Portals/747/documents/forestry/tree-license- info-packet.pdf City of Spokane • Spokane, WA — Spokane has a commercial tree license that businesses must secure if they are doing work on public property trees (e.g.,street trees and park trees). https://my.spokanecity. org/urbanforestry/permits/ What Do We Have? 48 Packet Pg. 317 8.3.b Incentives - Encouraging Tree Retention on Private Properties From the urban tree canopy assessment, it was determined that the majority of tree canopy in the city is privately owned and managed. For cities to manage their urban forests, collaboration and voluntary commitments on the part of private property owners can be a beneficial strategy that encourages desirable tree care and retention practices. (Note: In some "incentive programs," cities have first established by code minimum tree density requirements for private properties and then used incentives to allow property owners some flexibility in retaining the minimum tree density). The following are example methods that cities, counties, and states have used to incentivize desirable tree stewardship on private property: City of Portland Portland, OR — The City of Portland has a "Treebate" program which provides a one-time credit on individual utility bills for planting a tree in a residential yard. The amount of credit depends on the size of the tree. (Certain types of trees are excluded from the program.) https://www.portlandoregon.gov/bes/ article/314187 Brevard County • Brevard County, FL— In Brevard County, incentives were created to encourage tree preservation as they relate to landscaping requirements during development. This code language incentivizes by providing credits for exceeding tree canopy density, preserving native trees of significant size, or vegetation of special concern. These credits reduce the tree re -planting requirements otherwise associated with development projects. (Code Sec 62-4344). http://brevardcounty.elaws.us/code/coor_ptii_ appid32777_ch62_artxiii_div2_sec62-4344 City of Rocklin • Rocklin, CA — In an effort to preserve its native oak population, the City of Rocklin established incentives in their code. Projects that save 25% or more of the surveyed oak trees receive expedited processing by the Community Development department. In addition, development projects can have traffic mitigation and capital facility fees deferred from 3 months up to 12 months depending on the trees being saved. http://www.rocklin.ca.us/ sites/main/files/file-attachments/oak_tree_ preservation_guidelines.pdf State of Hawaii State of Hawaii — In an effort to encourage the care and maintenance of trees determined as "exceptional", residents can deduct up to $3000 per tax year for their costs associated with tree care. The code language has an additional limitation that this tax deduction can only be allowed once every three years. (HRS 235-19). http://files.hawaii.gov/tax/legal/hrs/hrs_235.pdf When the City of Edmonds updates its development regulations, incentives for tree retention and tree planting should be considered. These may include: Tree bank Tree bank funded by development. Developer pays X dollar for each significant tree removed during development into a tree bank. This "incentivizes" tree retention because the developer may find ways to maintain trees rather than pay into the tree bank. Tree bank could be used to supply property owners with certificates to purchase trees to plant on their property. Tree bank funds could be used towards purchase of forested properties when they become available. 49 What Do We Have? Packet Pg. 318 8.3.b Development flexibility to maintain trees • Allowing reduced interior setbacks may allow more flexibility in home placement and provide opportunities for tree retention. • Allow for deviations from access and road width requirements to allow more flexibility in design and home placements. • Encourage low impact development techniques which promote tree retention. Heritage Tree Program • Develop a voluntary Heritage Tree Program to recognize unique or special trees as a way to recognize stewardship of the urban forest by local property owners. Further consideration of the above —and any additional —ideas should be explored in more detail as part of the code update process in the near future. Summary Considerations for Urban Forest Practices Historical practices and regulatory requirements provide a clear vision and mandate that direct the City to manage the entire urban forest. In particular, the City has special authority over property it owns or that is within the public right-of-way. Yet, no comprehensive public tree inventory exists. The City also does not have a dedicated forestry specialist to direct the City's urban forest management activities. Instead, the City has multiple departments that are guided by codes and policies for site -specific decisions without overarching strategic level guidance of the forest. An example encountered by public works staff is when a tree removal is being considered. One tree may need to be removed and replaced for safety reasons, but additional trees may get removed and replaced to maintain the aesthetic of the streetscape. Without overarching urban forest strategies, removals of trees for simple rights -of -way improvements can be seen as reactive solutions resolved through political discourse instead of planned practical decisions for city managers. This reactive approach to urban forest management also extends to the tree care budget. The City does not maintain sufficient tree related information (such as tree quantity or condition data) to budget for proactive tree care. Current urban forestry benefits models show how trees in Edmonds provide environmental and economic benefits that are much greater than their reactive management costs. There is tremendous opportunity to leverage this disparity and direct forest management toward proactive tactics such as tree planting, young tree maintenance pruning, and tree inspections. With approximately 13%ofthe City's entire tree canopy in public ownership, other methods to encourage or require tree planting/protection will be needed for the community to have influence over tree care in the remaining 87% of the forest. Some strategies that have been engaged in at other municipalities include the fee in -lieu programs to support variances in any tree replacement obligations, Heritage Tree Programs that protect special trees, and arborist business licensing to encourage best practices in tree care, and incentive programs. The City's policies with regard to the acquisition of open space (including the potential purchase of forested properties) are contained with the Parks, Recreation and Open Space (PROS) Plan. Land acquisition is included in the capital project budget and the PROS plan notes that "expansions of the parks system will target the gaps identified in this plan and take advantage of opportunities as they emerge. Due to the constrained nature of Edmonds, this approach will require vigilance and proactive pursuit of potential land acquisition opportunities for both parks and open spaces. The City's inclusion of this item in the capital projects list recognizes the importance of swift action when rare property acquisition opportunities become available." A specific policy addressing the purchase of forested properties could be considered for adding to the PROS plan to recognize the potential of maintaining the City's tree cover through the selective purchase of forest properties as opportunities arise. Finally, the City of Edmonds has both public and nonprofit agencies committed to helping Edmonds maintain a healthy urban forest. With continued and greater engagement, the City may realize more grant -funded opportunities, volunteer resources, and engaged citizens who will help the City achieve its urban forest management goals. What Do We Have? so Packet Pg. 319 8.3.b What Do We Want ? Stakeholder and Community Input Edmonds conducted substantial outreach to public stakeholders, residents, and nonprofit agency stakeholders. Connections and relationships that develop among stakeholders are valuable outcomes of the urban forest outreach process. This provided a wide context for the challenges that face Edmonds' urban forest. As community awareness and actions associated with urban forestry move forward, it will be the people of Edmonds that ultimately realize the value of their contributions to their community in the trees that grow around them. Stakeholder Interviews In the summer of 2017, a team from the Davey Resource Group and Nature Insight Consulting met with several municipal and regional urban forest stakeholders. These stakeholder interviews occurred over two days and included urban planners, utility experts, public works staff, tree board representatives, and City staff leadership. Their valuable contributions guided the framework of the UFMP. Virtual Open House Throughout the development process, the City hosted a website that provided community access to the planning process. In addition, the website provided access to videos of public presentations, surveys, and invitations for public comments. This approach provided further opportunities for public input outside of scheduled community meetings. Community Meetings The first public meeting was held with the City of Edmonds Citizens' Tree Board on May 4, 2017. During this meeting, issues, concerns, and values about the urban forest were explored with members and visitors in attendance. Later, on June 22, 2017, the City of Edmonds hosted the first of two open houses (Appendix D) at City Hall to share information about the UFMP development process and gather input from community residents. The open house included a presentation and a brief discussion with the audience to answer clarifying questions. Following the presentation, attendees were invited to provide input (thoughts, ideas, concerns, questions) on six opinion poster boards. Each poster board contained a broad topic followed by initial suggestions generated through the prior stakeholder interview process. Attendees were invited to express their opinions using dots (where green = a positive "vote"/ agreement for the suggestion, yellow = concern/ hesitation of the suggestion, and red = a negative "vote"/disagreement or dislike of the suggestion). Attendees were invited to use as many dots of each color as necessary to express their opinion of each suggestion on each poster board. In addition, each poster board provided an area for Additional Suggestions, where attendees were invited to write down their thoughts, ideas, concerns, and questions on a sticky note. The sticky note was then adhered to the poster board for other attendees to review and "vote" on. A third meeting which was with the Planning Board, occurred on July 26, 2017 as another opportunity to solicit public participation early in the UFMP development process. The results of these public meetings helped the City to understand the needs and concerns of the community and guide the development of the online survey. 51 what Do We want? Packet Pg. 320 8.3.b Tree board meetings in Edmonds provide pathways for community engagement. - What Do We Want? Packet Pg. 321 8.3.b Online Community Survey As part of the initial stakeholder outreach, a survey was developed with the intention of understanding and benchmarking Edmonds' community values and views on the urban forest. It was not conducted as a statistically valid study but as one to guage community values and get public feedback. Survey data was collected online. The survey platform only allowed one survey response per household to control for multiple entries from a single respondent. The survey closed in September of 2017 with 175 responses having been gathered through the summer (Appendix C). Responses increased following the public open house and a presentation to the planning board. Although the intent was to gather feedback from a broad representation of the community, 40.9% of the respondents affiliated themselves with the Edmonds Bowl area, with another 15.2% affiliating with the Seaview neighborhood. Other neighborhoods had less than fifteen (15) responses each, about 29.3% of the combined total. 14.6% (24 responses) did not affiliate within the survey -defined neighborhood groups. The results showed how seventy-five percent (74.9%) of respondents "strongly agree" that public trees are important to the quality of life in Edmonds. Sixty-seven percent (66.9%) of respondents "agree" or "strongly agree" that Edmonds needs more public 40% 35% 30% 25% 20% 15% 10% 5% 0% Improved Air Quality Edmonds' fountain and traffic circle trees. trees. The most popular location for more trees is in open space and natural areas (60.4%), followed by parks (59.2%), streetscapes (59.2%), then trails and bike paths (45.6%), downtown (42.6%), and golf courses (11.2%). When asked to rank the environmental benefits most valued from the urban forest, respondents expressed the greatest appreciation for air quality benefits, with 36.6% indicating that it is the most important benefit, followed by wildlife habitat, and water quality. Energy savings were ranked as least important at 4.6% (Figure 4). Figure 5: Most Valuable Environmental Benefit Wildlife Habitat Protect Water Carbon Storage Energy Savings Quality/Reduced Stormwater Runoff Environmental Benefits Other 53 What Do We Want? Packet Pg. 322 8.3.b View of street trees at 5th Avenue South and Main Street. On average, respondents ranked the beauty of trees as the most important intangible benefit, followed by shaded trails, sidewalks, and bike trails, then 40 35 30 25 20 15% 10% attractiveness to residents. The benefit of shaded parking was ranked as the least important aesthetic benefit (Figure 5). Figure 6: Most Valuable Intangible Benefit 50 ■ ■ ■ ■ ■ 0/o Beauty/Aesthetics Shaded Attractive to Shaded Improve retail Increased Property Passive recreation Shaded Parkin Trails,sidewalks, Residents streets/Buffer areas and Values and bike trails from vehicles neighborhoods Intangible Benefits What Do We Want? Packet Pg. 323 8.3.b In general, respondents are satisfied with the current level of maintenance, with 69.8% saying they "Agree" or "Strongly Agree." When asked to rank various options for the level of maintenance that public trees should receive, 52.1% of respondents indicated their preferred expectation is for trees to receive hazard maintenance (Figure 6). Fifty-four percent (53.9%) of respondents would like to seethe City help preserve trees on private property. Education and outreach were considered the best ways to encourage tree planting and preservation on private property, with 79.0% of respondents identifying these as their preferred methods. Respondents were asked to select the types of education and public outreach they would like to see offered by the urban forestry program. The most popular educational materials were website resources (62.7%), followed by interpretive trails and displays (59.8%), guided nature and tree walks (55.0%), and informational brochures (43.2%). Street tree along Main Street. Figure 7: Maintenance Expectations 60% 50% 40% 30% 20% 10% 0% Take care of hazardous trees. Holistic Plant Health Care Best possible care (all trees Clearance only (keep the (Improve the urban forest, should look good) sidewalks and streets clear) but not necessarily every tree) Maintenance Expectations 55 what Do we want? None -Keep them natural Packet Pg. 324 8.3.b Summary Considerations for Public Outreach Already considered a valuable asset by Edmonds residents, Edmonds has an opportunity to further improve the urban forest through increased public outreach and community engagement. Public engagement on urban forestry issues has demonstrated that the public is generally satisfied with the City's activities on public property, but prefers to have the City only provide guidance and education as opposed to regulation when it comes to stewardship of trees on private property. There is general agreement from survey respondents that trees impact views for many residents, and the issue galvanizes residents as a primary tree issue in Edmonds. In fact, views of the water and other scenic places are fundamental to Edmonds' identity as a community. Scenic views are also considered a property right of long-established development. At the same time, appreciation of trees —especially "the right trees in the right place" —is a value shared by almost everyone. Private property trees have canopy that can shade public streets. Street trees along 5th Avenue. What Do We Want? 56 Packet Pg. 325 8.3.b How Do We Get There? Over the next twenty (20) years, the City of Edmonds will be able to enhance management of the urban forest through implementation of actions recommended in this Plan. The decision to develop a Plan with a 2038-time horizon was primarily based on the precedence established by the City with other long-range planning documents. Additionally, growing and improving Edmonds' urban forest are slow processes. Tree physiology for most trees in Western Washington can take up to seven (7) years to establish after planting, and anotherten (10) years before they reach functional maturity. Trees provide the majority of their ecosystem services when they reach functional maturity. For this additional reason, it is essential that urban forest planning consider at least twenty (20) years within the Plan framework as a reasonable expectation for achieving the desired state of the urban forest. The five (5) long-range strategic goals provided in this Plan will guide actions and activities that address the three components of a sustainable urban forestry program: • Urban Forest Asset Actions, which are intended to improve the urban forest resource over the next twenty (20) years by developing detailed expectations for the urban forest. To accomplish this, most activities will increase the amount of information the City maintains about its urban forest resource. This includes activities like routine tree canopy assessments and a public tree inventory, both of which are fundamental to management and are substantial expenses to an urban forestry program requiring significant consideration. • Municipal Resource Actions, which are intended to drive improvements in City policy and practices by developing efficiency and alignment of efforts within City departments. The common activities for accomplishing these goals center around developing policies that promote routine tree inspection and formalized tree management strategies for City -owned trees. The results will encourage the City to improve its awareness and mitigation of tree hazards and eliminate barriers to effective urban forest management. • Community Resource Actions, which are intended to build stronger community engagement and public participation in urban forest stewardship. The activities coordinate with the public and encourage the participation of citizens and businesses to align with the City's vision for the urban forest. The research into current and historical efforts in urban forestry at the City has revealed numerous opportunities for Edmonds to enhance the understanding of the urban forest resource as well as improve efficiency in tree maintenance operations. The criteria and indicators proposed by Kenney, et al. (2011) were used as a standard to assess the current urban forestry practices in the City, and provide the management reference necessary to frame the following recommended goals for this plan. Each action contains time designations which estimate the anticipated timeframe for completion of the action/activity once it is started. 57 How Do We Get There? Packet Pg. 326 8.3.b Scenic views of the Puget Sound from Edmonds. Trees can obstruct the view, but can also be the view. 61 How Do We Get There? 58 Packet Pg. 327 IM Urban Forest Management Plan Goal Goad 1 Time Goal 1- Maintain or enhance citywide canopy coverage The city has limited information about the condition of the urban forest. Success with this objective will be achieved with enhanced management of public trees and a deeper understanding of the population of trees on private property. The following actions will support this objective: A. Update tree regulations to reduce clearcutting or other development On -going impacts on the urban forest and to consider changes to tree replacement requirements and penalties for code violations B. Adopt policy goal of no net loss to overall tree canopy and continue to 1 Year enhance canopy in parks according to the PROS plan. C. Ensure protection of tree resources in environmentally critical areas On -going D. Develop a voluntary heritage tree program 3-5 Years E. Enforce city regulations on tree cutting On -going i. Reach out periodically to tree maintenance and landscaping firms to make sure they know Edmonds' requirements for pruning or removing trees F. Establish a tree bank or fund to which donations can be made for tree 3-5 Years planting and other tree programs i. Use any penalty fees from tree cutting violations to fund tree programs G. Support sustainable ways to combat pests and disease that threaten trees On -going H. Consider need for dedicated City arborist On -going I. Report at least every 10 years on canopy coverage 10 Years, On -going J. Periodically review and, if needed, update Urban Forest Management Plan 5-10 Years, On -going (generally, every 5-10 years) 59 How Do We Get There? Packet Pg. 328 8.3.b Urban Forest Management Plan Goals Goal 2 Time Goal 2 - Manage public trees proactively The city has identified opportunities within this plan to improve its risk management associated with trees and create better pathways for community engagement. The following actions will support this objective: A. Use best available science in caring for the urban forest on City properties On -going and ROW B. Have adequate resources (staff, contractual help, training, or other) to On -going monitor the health of public trees and make decisions on their care C. Develop and maintain an inventory of trees in key public places (for example, On -going along certain City streets or trails) to document tree condition and risk D. Update the Street Tree Plan periodically 5-10 Years, On -going E. Support removal of invasive plants, such as ivy, where they threaten the On -going health of public trees F. Coordinate among departments on tree issues and identify lead City staff On -going person to guide approach and activities G. Develop and implement a tree planting plan on City property and ROW to 3-5 Years, On -going help ensure: i. Age and species diversity; ii. And suitability of species to location H. Implement a program of regular maintenance and pruning for City trees, 3-5 Years, On -going consistent with best management practices I. Lead or facilitate volunteer activities for tree planting/care on City property 1 Year, On -going and rights -of way J. As part of City -sponsored capital projects, provide funding for appropriate On -going trees in rights -of -way and on City properties K. Provide an annual report to the City Council on tree planting/management On -going for City properties and right-of-way (ROW) How Do We Get There? 60 Packet Pg. 329 Urban Forest Management Plan Goals Goal 3 Goal 3 - Incentivize protecting & planting trees on private property To ensure success with enhancing the tree canopy, the city recognizes that voluntary public participation must be encouraged. The following actions will support this objective. A. Have a program of giving away trees and/or tree vouchers for use in Edmonds B. For properties that retain a certain amount of tree canopy cover, explore establishment of: i. A property tax "rebate" applicable to the City portion of property taxes; and/or ii. A stormwater utility fee reduction; and/or iii. Other techniques that provide a financial recognition of the benefits of tree planting and protection. C. Develop a certification/awards program to publicly recognize property owners that maintain a certain amount or type of healthy trees Time 3-5 Years, On -going 3-5 Years, On -going 1 Year, On -going 61 How Do We Get There? Packet Pg. 330 Urban Forest Management Plan Goal s Goal 4 Time Goal 4 - Provide resources to the community to educate/inform on tree planting and care The city recognizes the importance of the privately managed tree population in the city and recognizes the opportunity to support community stewardship. The following actions will support this objective: A. Provide signage or other information about significant public trees 1 Year B. Provide for Tree Board, especially to: 1 Year, On -going i. Develop community education materials; ii. Participate in or initiate tree planting and tree care activities, including outreach to citizen volunteers iii. Report annually to the City Council on Tree Board activities C. Develop and disseminate information for the public on the value of trees 1 Year, On -going and to provide guidance on tree selection and management How Do We Get There' 62 Packet Pg. 331 IM Urban Forest Management Plan Goal Goad 5 Time Goal 5 - Promote "Right tree, right place" Ultimately, the urban forest will be sustainable when o balanced combination of long-lived native trees and nursery grown street trees ore growing in suitable spaces to maintain views, support wildlife (pollinators, birds, mammals, etc) and provide optimum environmental services. The following actions will support this objective: A. Make readily available lists of compatible trees for planting in various kinds 1 Year of local settings i. Indentify: large native tree species that can spread out in large spaces; low -growing trees in view corridors, trees with appropriate root systems near sidewalks and underground pipes. ii. Provide lists of suitable trees to support pollinators and backyard wildlife habitat. B. Identify key areas to increase canopy and: 1-3 Years i. For any such private properties, encourage appropriate tree planting or other techniques; and ii. for any such public properties, consider and take action to appropriately plant trees or otherwise increase canopy. C. Identify and plan for the care of unsuitable trees and, as necessary, for On -going pruning or removal when they are potentially damaging to people, buildings or infrastructure D. Ensure that development regulations require native trees and vegetation On -going to be planted in critical areas, especially near streams and other wildlife habitat areas E. In updating the Street Tree Plan, identify specific species of trees that should 1-2 Years be planted to be compatible with the street environment 63 How Do We Get There? Packet Pg. 332 8.3.b How Are We Doing? Monitoring and Measuring Results The UFMP includes goals and actions for measuring the success of planning strategies. It is intended that the Plan serves as a living document. As new information becomes available, this section of the UFMP will be reviewed and amended using routine plan updates, annual reports, and community satisfaction surveys. 5-10 Year Plan Update (Plan 2023) The UFMP is an active tool that will guide management and planning decisions over the next twenty ( 20) years. The goals and actions will be reviewed every five to ten (5 -10) years for progress and integration into an internal work plan. The UFMP presents a long-range vision and target dates are intended to be flexible in response to emerging opportunities, available resources, and changes in community expectations. Therefore, each year, specific areas of focus should be identified. This can inform budget and time requirements for Urban Forest Managers. Annual State of the Urban Forest Report This report, delivered annually, should include numbers of trees planted and removed by the City, and any changes to the overall community urban forest. It will serve as a performance report to stakeholders and an opportunity for engagement. The report is also an opportunity to highlight the successful attainment of UFMP actions as well as to inform stakeholders about any issues or stumbling blocks. This information can be integrated into urban forest managers' Annual Reports and used to pursue additional project support and funding from state agencies and Tree City USA applications. Community Satisfaction The results of the UFMP will be measurable in improvements to efficiency and reductions in costs for maintenance activities. Attainment of the goals and actions will support better tree health, greater longevity, and a reduction of tree failures. However, perhaps the greatest measurement of success for the UFMP will be its ability to meet community expectations for the care and preservation of the urban forest resource. Community satisfaction can be measured through surveys as well as by monitoring public support for realizing the goals and actions of the Plan. Community satisfaction can also be gauged by the level of engagement and support for urban forest programs. An annual survey of urban forest stakeholders will help managers ensure activities continue to be aligned with the community's vision for the urban forest. How Are We Doina' Packet Pg. 333 8.3.b Appendices Appendix A: References Akbari, H., D. Kurn, et al. 1997. Peak power and cooling energy savings of shade trees. Energy and Buildings 25:139-148. American Forests, 2007, http://www.americanforests.org Bennett, M. and Shaw, D. 2008. Diseases and Insect Pests of Pacific Madrone. Forest Health Fact Sheet EC 1619-E. California Oak Mortality Task Force, 2019. https://suddenoakdeath.org. Casey Trees and Davey Tree Expert Company. The National Tree Benefit Calculator, 2017. http://www.treebenefits.com/calculator/ CensusScope, 2012, "CensusScope: Your Portal to Census 2000 Data." www.censusscope.org Ciesla, WW.M. and Ragenovich, I.R. 2008. Forest Insect & Disease Leaflet 119. Western Tent Caterpillar. USFS. City of Edmonds, 2015, Edmonds Streetscape Plan, Department of Parks, Recreation and Cultural Services. City of Edmonds, 2016, Citizens' Tree Board. City of Edmonds, 2016, Comprehensive Plan, City of Edmonds Department of Development Services, Planning Division, Edmonds, Washington. City of Edmonds, 2016, Parks, Recreation and Open Spaces Plan, Department of Parks, Recreation and Cultural Services. City of Edmonds, 2017, Urban Tree Canopy Assessment Report, City of Edmonds Department of Development Services, Edmonds, Washington. City of Seattle, 2012, http://www.seattle.gov/parks/ProParks/ Clark, James, N. Matheny, G. Cross, V. Wake, 1997, A Model of Urban Forest Sustainability, Journal of Arboriculture 23(1): January 1997. Colorado State University Extension, 2003, Bronze Birch Borer, Image, https://upload.wikimedia.org/wikipedia/ commons/3/3d/Agri I us_a nxi us_1326203.j pg Cooley Spruce Gall Adelgid. 2015. Natural Resources Canada. Cooperative Forestry Assistance Act of 1978 (P.L. 95-313). Donovan, G and Butry D, 2010, Trees in the City: Valuing street trees in Portland, Oregon Landscape and Urban Planning. Energy Information Administration, 2003, Emissions of Greenhouse Gases in the United States 2003. http://www.eia.doe.gov/oiaf/1605/ggrpt/ Evergreen Cities Task Force, 2009, A Guide to Community and Urban Forestry Planning, Washington State Department of Commerce. https://www.dnr.wa.gov/publications/rp_urban_guide_to_urban_ forestry_programming.pdf Faber Taylor, A. & Kuo, F.E., 2006, "Is contact with nature important for healthy child development?" State of the evidence. In Spencer, C. & Blades, M. (Eds.), Children and Their Environments: Learning, Using and Designing Spaces. Cambridge University Press, Cambridge, U.K. 65 Appendices Packet Pg. 334 8.3.b Food, Agriculture, Conservation, and Trade (FACT) Act of 1990 — P.L. 101-624. Forest Insect and Disease Leaflets, 2017 - Laminated Root Rot. USDA Forest Service https:gapps.fs.usda.gov/views/laminatedrootrot Heisler, G.M., 1986, "Energy savings with trees." Journal of Arboriculture, 12, 113-25. Hartel, D, 2003, "GASB 34: Urban Natural Resources as Capital Assets", 2003 National Urban Forest Conference, Southern Center for Urban Forestry Research & Information. Hollingsworth, C.S., editor. 2019. Pacific Northwest Insect Management Handbook [online]. Corvallis, OR: Oregon State University. http://pnwhandbooks.org/insect (accessed 31 March 2019). i-Tree. , 2012, Tools for Assessing and Managing Community Forest. www.itreetools.org Jo, H.-K. and E.G. McPherson. 1995. Carbon storage and flux in urban residential greenspace. Journal of Environmental Management. 45:109-133 Kaplan, Rachel and Stephen. 1989. The Experience of Nature: A Psychological Perspective. Cambridge: Cambridge University Press. Karl, Tom., P. Harley, L. Emmons, B. Thornton, A. Guenther, C. Basu, A Turnipseed, K. Jardine. 2010, Efficient Atmospheric Cleansing of Oxidized Organic Trace Gases by Vegetation. Web 11/9/2010. http://www. sciencemag.org/cgi/content/abstract/330/6005/816 Kenny, Andy, P. van Wassenaer, A.L.Satel, 2011, Criteria and Indicators for Strategic Urban Forest Planning and Management, Arboriculture and Urban Forestry 37(3):108-117. Kuo, F.E., & Sullivan, W.C., 2001. Environment and crime in the inner city: Does vegetation reduce crime? Environment & Behavior, 33(3), 343-367. Kuo, F.E., 2003. The role of arboriculture in a healthy social ecology: Invited review article for a Special Section Journal of Arboriculture 29(3), 148-155. Land and Water Conservation Fund, 2012, nps.gov. National Park Service, U.S. Department of the Interior. http://www.nps.gov/lwcf/ Miller, R. W. 1988. Urban Forestry: Planning and Managing Urban Greenspaces. New Jersey: Prentice Hall. The Nature Conservancy. 2012, www.nature.org The National Arbor Day Foundation, 2012, Tree City USA Award, http://www.arborday.org/ Natural Resources Canada. 2015. Cooley Spruce Gall Adelgid. Northeastern Area State and Private Forestry. 2005. Forest Health Protection —Emerald Ash Border. Newtown Square, PA: U.S. Department of Agriculture, Forest Service, Northeastern Area State and Private Forestry. http://www.na.fs.fed.us/spfo/eab/index.html Northeastern Area State and Private Forestry. 2005. Forest Health Protection —Dutch Elm Disease. Newtown Square, PA: U.S. Department of Agriculture, Forest Service, Northeastern Area State and Private Forestry. http://na.fs.fed.us/fhp/ded Oregon State University (OSU), 2017. College of Forestry, Swiss Needle Cast. http://sncc.forestry.oregonstate.edu/glossary/term/17 PNW Plant Disease Handbook PNW Insect Handbook Appendice- 00 Packet Pg. 335 8.3.b Pscheidt, J.W., and Ocamb, C.M., senior editors. 2019. Pacific Northwest Plant Disease Management Handbook [online]. Corvallis, OR: Oregon State University. http://pnwhandbooks.org/plantdisease (accessed 31 March 2019). Puget Sound Clean Air Agency, 2012, http://www.pscleanair.org/ Puget Sound Partnership, 2012, www.psparchives.com Science Now. Tree Leaves Fight Pollution. October 2010. sciencemag.org. Web 11/05/2010. http://news.sciencemag.org/sciencenow/2010/10/tree-leaves-fight-pol lution.html Simpson, James, 2002. "Improved estimates of tree -shade effects on residential use," Energy and Buildings 34, 1067-1076. Simpson, J.R. and E.G. McPherson. 2000. Energy and air quality improvements through urban tree planting. In: Kollin, C., (ed.). Building cities of green: proceedings of the 1999 national urban forest conference; Seattle Washington, D.C.: American Forests: 110-112. "Snohomish County Public Utility District No. 1." Trees Near Power Lines I Residential I Snohomish County PUD, 15 Dec. 2017, www.snopud.com/home/treetrim.ashx?p=1219. The Trust for Public Lands. 2012, www.tpl.org U.S. Forest Service, Pacific Southwest Division, 2017. Urban Ecosystems and Processes (UEP). https://www.fs.fed.us/psw/topics/urban_forestry/ U.S. Department of Energy, 2004. "Green Roofs," Federal Technology Alert DOE/EE-0298, Federal Energy Management Program. Washington Department of Ecology, 2011— Slope Stabilization and Erosion Control, http://www.ecy.wa.gov/programs/sea/pubs/93-30/index.html Washington Department of Fish and Wildlife. 2009. Land Use Planning For Salmon, Steelhead and Trout. http://wdfw.wa.gov/publications/00033/psst_externalreviewdraft_june152009.pdf Washington Department of Fish and Wildlife. 2016. Periodic Status Review for the Bald Eagle. http://wdfw.wa.gov/publications/01825/draft_wdfw01825.pdf Washington Department of Natural Resources. 2018. https://www.dnr.wa.gov/ Washington State, 1990. Washington State Growth Management Act (RCW 36.70A.070 (1) Land Use Elementl). Washington State University Extension, 2008, WSU Extension Publishing and Printing, http://cru.cahe.wsu.edu/CEPublications/ebl380e/ebl380e.pdf Wickman, Boyd, et al., 1988. Forest Insect & Disease Leaflet Douglas -Fir Tussock Moth 86. https://www.fs.fed.us/psw/topics/urban_forestry/ Wolf, K.L. 1998, "Urban Nature Benefits: Psycho -Social Dimensions of People and Plants", University of Washington Center for Urban Horticulture, Human Dimensions of the Urban Forest, Fact Sheet #1. Wolf, K.L. 2007. The Environmental Psychology of Trees. International Council of Shopping Centers Research Review. 14, 3:39-43. Xiao, Q.; McPherson, E.G.; Simpson, J.R.; Ustin, S.L. 2007. Hydrologic processes at the urban residential scale. Hydrological Processes 21:2174-2188. Xiao, Q., E.G. McPherson, S.L. Ustin and M.E. Grismer. 2000. A new approach to modeling tree rainfall interception. Journal of Geophysical Research 105(D23) :29,173-29,188 67 Appendices Packet Pg. 336 8.3.b Appendix B9. Table of Figures F'iures Figure 1: Land Cover Classes 5,23 Figure 2: Fragmentation Comparison 24 Figure 3: Forest Fragmentation 25 Figure 4: Tree Canopy by Park 27 Figure 5: Most Valuable Environmental Benefit 53 Figure 6: Most Valuable Intangible Benefit 54 Figure 7: Maintenance Expectations 55 Tables Table 1: Benchmark Values 3 Table 2: Tree Canopy of 5 Largest Parks 27 Table 3: Acres of Sensitive Area by Fragmentation 28 Table 4: Percent Sensitive Area by Fragmentation 29 Table 5: Decision matrix for urban forest management in Edmonds 31 Table 6: 2016 Urban Forestry Expenditures 32 Table 7: Current Urban Forest Workload and Staffing Levels 32 Table 8: Summary of Current City of Edmonds Tree Cutting Regulations 40 Appendice- Oa Packet Pg. 337 8.3.b Appendix C: Community Survey Responses Introduction: The survey questions provided a public feedback opportunity during the early stages of plan development. They were designed to solicit input from residents and businesses in the City of Edmonds and help guide the plan development by understanding about how respondents. The questions were arranged into 4 groups: • How do you value trees? • Your opinion about public trees. (City managed trees on streets and in parks) • Your opinion about private trees. (privately managed trees) • Who are you? (Simple Demographics) While providing valuable information, the results of this survey should not be interpreted to be a statistically significant survey representing all of Edmonds. 175 individuals responded to the survey (0.4 percent of the Edmonds population) and the geographic distribution of respondents was not a control factor, as a result the survey responses may include an over representation of view properties. However, these responses do represent views of many citizens who are particularly interested in the management of the City's urban forest. Question 2: Trees are known to provide benefits to the environment. Understanding which benefits are most appreciated by residents can help guide long-term management strategies. Please rank (1-5) the following ENVIRONMENTAL benefits in order of their value to you. (i.e., 1 = most valuable and 5 = least valuable): Improl' Quality Energy Savings FProtect Water Quality/Reduced Stormwater Runoff Carbon Storage Wildlife Habitat Other 69 Appendices Packet Pg. 338 8.3.b Question 1: Trees are important to the quality of life in Edmonds. Strongly Agree 74.86% 131 Agree 21.71% 38 lisagree 2.29% Strongly Disagree 0.57% 1 kot sur ° Not Sure 0.57% 1 ther (please specify) 0.00% 0 Question 2 (Extended) 36.W 4.57% 21.715/o 64 8 38 5.14% 9 13.71 / 24 14.29% 26.86% -M 47 36.57% 64 25.71% 45 9% 18 8.57% 15 8.57% 15 17.14% 30 36.00% 63 28.57% 50 25.71% 45 22.29% 39 12.57% 22 0.00% 0 0.00% 0 0.00% 0 0.00% 0 49.71% 87 P175.71% 10 29.71% 52 10.86% 19 0.00% 0 175 2.88 175 3.3 0 0 Appendices 70 Packet Pg. 339 8.3.b Question 3: Trees also provide less tangible benefits to society. Understanding which of these benefits are most appreciated by residents can help guide long-term management strategies. Please rank (1-8) the following AESTHETIC and/or SOCIOECONOMIC benefits in order of their value to you. (i.e., 1= most valuable and 8 = least valuable): Attractive to Residents 14.86% 26 21.71% 38 16.00% 28 13.14% 23 Beauty/Aesthetics 34.29% 60 21.14% 37 14.86% 26 14.29% 25 Shaded Trails,sidewalks, and bike trails 21.71% 38 17.14% 30 24.00% 42 11.43% 20 Shaded Parking 2.86% 5 3.43% 6 8.57% 15 9.71% 17 rove rMareas and neighborhoods 5.14% 9 10.29% 18 12.57% 22 13.71% 24 Increased Property Values 4.00% 7 5.14% 9 5.14% 9 9.71% 17 Passive recreatioloWr 4.00 4% 9 6.86% 12 12.00% 21 Shaded streets/Buffer from vehicles 13.14% 23 16.00% 28 12.00% 21 16.00% 28 Question 4: Optional. Use this space to provide additional comments on the benefits of Edmonds' public trees. Answered 60 Skipped 115 Question 5: What is your current awareness of the City's urban forest program? Please check all that apply. have visited the City's webpage for information about public trees and/or the urban forest I have read a newspaper article that discussed public trees and/or Edmonds' urban forest I I have participated or volunteered with tree related events in the City Other (please specify) 71 Appendices Packet Pg. 340 8.3.b Question 3 (Extended) rGIF1• 15.43% 27 9.71% 17 6.86% 12 2.29% 4 1 -- 5.39 7.43% 13 2.86% 5 2.29% 4 2.86% 5 -15 6.29 9.71% 17 9.71% 17 4.57% 8 1.71% 3 17.71% 31 29.71% 52 8.57% 15 19.43% 34 175 3.03 43% 34 18.29% 32 14.29% 25 6.29% 11 175 4.25 10.29% 18 13.71% 24 22.86% 40 29.14% 51 175 3.05 3% 27 20.00% 35 21. 14.86% 26 13.71% 24 13.14% 23 9.71% 17 6.29% 11 175 4.89 Answered 175 Skipped i Question 5 (Extended) 36.69% 62 23.67% 40 52.07% 88 14.79% 25 12. o AnswereT .• Skipped Appendices 72 Packet Pg. 341 8.3.b Question 6: Trees can grow to obstruct streets and sidewalks. How often do you encounter this issue with trees in the public rights -of -way. Daily AM 13.02% 22 Weekly 11.83% 20 10.65% 18 Severa I Times A Year 34.32 % 58 Never IL30.18% 1 Answered 1691 Skipped 61 Question 7: Trees can become damaged or develop structural weakness over time, these issues may be risks for injury to persons or property. How often do you encounter this issue with public trees? wx,-- & IWL9- Weekly 4.14% 7 onthly % 5 Several Times A Year 41.42% 70 Never 46.15% 78 Question 8: Trees can appear sick and unhealthy from damage by insects, diseases, or simply poor tree care regimes. How often do you observe this issue with public trees? L. :: 0 9 Weekly 2.96% 5 Monthly 5.92% 10 Several Times A Year 43.20% 73 Never 42.60% 72 73 Appendices Packet Pg. 342 8.3.b Question 9: In general, I am satisfied with the current level of maintenance provided for Edmonds' public trees. Strongly agree 10.65% 18 Agree 59.17% 100 Disagree 11.83% 20 Strongly Disagree 8.88% 15 Not Sure L 9.47% 16 Answered 169 Skipped 61 Appendices 74 Packet Pg. 343 8.3.b Question 10: What level of maintenance would you prefer for public trees? Please rank the following options according to your preference (1 = most desirable; 5 = Least desirable) None -Keep them natural Best possible care (all trees should look good) Clearance only (keep the sidewalks and streets clear) Take care of hazardous trees. Holistic Plant Health Care (Improve the urban forest, but not necessarily every tree) Question 11: Edmonds needs more public trees. ,%tipngly Agree ."7.87% 6g Agree 28.99% 49 Fisagree 17.16% 29 Strongly disagree 5.33% 9 not sure 10.65% IF Answered 169 Skipped Question 12: Where would you like to see more public trees planted? Please check as many as apply. 59.17% 100 Open spaces and Natural Areas 60.36% 102 Streetsca pes 59.17% 100 Golf Courses 11.24% 19 ow own .60%7W Trails and bike paths 45.56% 77 Edmonds has enough public trees 20.12% 34 Other (please specify) 17.75% 30 Skipped 75 Appendices Packet Pg. 344 8.3.b Question 10 (Extended) 3.55% 6 8.88% 15 10.06% 17 25.44% 43 45.56% 77 6.51% 11 169 1.92 15.38% 26 9.47% 16 21.89% 37 26.04% 44 23.08% 39 4.14% 7 169 2.67 6.51% 11 24.26% 41 27.81% 47 26.04% 44 10.65% 18 4.73% 8 169 2.89 52.07% 88 26.04% 44 14.20% 24 5.33% 9 1.78% 3 0.59% 1 169 4.22 21.89% 37 30.18% 51 23.08% 39 12.43% 21 8.28% 14 4.14% 17, 169 3.47 a Appendices 76 Packet Pg. 345 8.3.b Question 13: What types of education and public outreach would you like to see offered by the urban forestry program? Please check all that apply. Seminars and workshops 44.38% 75 Interpretive trails and displays 59.76% 101 2.72% 106 Online videos (e.g. YouTube) 24.26% 41 tree Informational brochures 43.20% 73 ther (please specify) 11.83% 20 Answered .• Skipped Question 14: Optional. Please use this space for any additional comments about the care of public trees. Answered 40 Skipped 135 Question 15: What is/are your biggest concern for trees in Edmonds? (Check as many as apply) of Trees blocking my view 24.70% 41 Trees shading my yard Tree debris i� 9.04% 15 12.65% ■ Healthy mature trees being removed during development 68.67% 114 Canopy loss M 57.83% 91 Loss of wildlife habitat 72.29% 120 Other Concerns(please specify) %% Appendices Packet Pg. 346 8.3.b Question 16: What are your experiences with trees on nearby properties around you? Please select any from this list any statements you agree with. Trees near my property are a nuisance 11.98% 20 Trees near my property are a dangerous 17.37% 29 Trees near my property block views 29.34% 49 Trees near my property are beautiful 67.66% 113 �es nea 59.28% 99 1 want more trees near my property 25.15% 42 have no trees near my property 0.60% 1 1 don't agree with any of these statements. 2.40% 4 Question 17: When private properties are developed or improved, trees on the property can be impacted. Should the City be involved with protecting trees on private property during construction? 'IF Answer .. Yes. The City should require property owners to preserve trees on private parcels where ,reasonably possible. M& 53.89% 90 No. This City of Edmonds should not concern itself with trees on private property. 17.96% 30 Not sure. This issue is more complicated. 28.14% 47 Appendices 78 Packet Pg. 347 8.3.b Ordinances, Rules or Regulations Other (please specify) Question 18: In your opinion, what are the best ways to encourage tree planting and preservation on private property? Please select as many as apply. Education and outreach 79.04% 132 information about how to hire a professional tree care company 29.34% 49 Require tree care companies to have a certified arborist on staff 28.74% 48 Free (or low-cost) Trees 55.09% 92 35.33% 59 22.75% 38 Question 19: Optional. Please use this space for any additional comments about trees on private property. ditional Comments Answered ., Skipped 131 Question 20: Which gender do you identify with? Male i Female Gender Diverse Prefer not to answer 28.66% 47 59.76% 98 A1.83% 3 9.76% 16 79 Appendices Packet Pg. 348 Question 21: What age group are you representing? 8.3.b W Under 18 0.00% 0 18 to 25 1.22% 2 26 to 35 4.27% 7 36 to 45 11.59% 19 46 to 55 21.34% i 56+ 61.59 % 101 Question 22: Where do you live in Edmonds? Please choose a neighborhood from the list below. Downtown/The Bowl Westgate Five Corners Perrinville Meadowdale 40.85% jMjj 7.32% 12 x 8.54% 14 4.88% 8 4.27% 7 Seaview 15.24% 25 Lake Ballinger HWY 99 3.05% 5 ther (please specify) 14.63% 24 Answered 164 Skipped ill Appendices 80 Packet Pg. 349 Question 23: What is your relationship with Edmonds' urban forest. (Choose all that apply) 8.3.b M am a resident of Edmonds M 95.12% 156 1 am a frequent visitor to Edmonds 10.98% 18 Own a business in Edmonds 6.71% 11 appreciate public trees 72.56% 119 planted public trees as a volunteerAMMIN 18.90% 31 1 help care for a public tree adjacent to my property 10.98% 18 J[have donated money to a non-profit foundation in support of public trees X15.85% 26 None of the above 0.61% 1 81 Appendices Packet Pg. 350 8.3.b Question 24: Please provide any additional comments or feedback (Optional) Answered 33 Skipped 142 Appendices 82 Packet Pg. 351 8.3.b Appendix D: Open House Summary Report On June 22nd, 2017, the City of Edmonds hosted the first of two open houses in the Brackett Room at City Hall to share information about the City of Edmonds Urban Forestry Management Plan and gather input from citizens. The open house included a presentation by Ian Scott of Davey Resource Group and a brief Q and A from the audience to ask clarifying questions. The presentation provided attendees an overview of Edmonds' urban forest, an introduction to what will be included in the Urban Forest Management Plan, and that the Davey Resource Group team has completed to date. Following the presentation, attendees were invited to provide input- thoughts, ideas, concerns, questions- on six discussion/opinion boards where a broad topic was introduced on each board followed by initial suggestions generated through the prior stakeholder interview process. Attendees were invited to express their opinions using dots (where green= a positive "vote"/ agreement for the suggestion, yellow= concern/ hesitation of the suggestion, and red= a negative "vote"/disagreement or dislike of the suggestion). Attendees were invited to use as many dots of each color necessary to express their opinion of each suggestion on each board. In addition, each board provided an area for Additional Suggestions where attendees were invited to write down their thoughts, ideas, concerns, questions on a sticky note and adhere it to the board for other attendees to review and "vote" on, as well. Lastly, a confidential and anonymous option was provided for attendees to provide comments and feedback by writing their thoughts, ideas, concerns and questions on index cards that were placed inside a box and not shared at the public meeting. The Davey Resource Group team also provided a link for attendees to give additional feedback through an online survey. That survey can be accessed via the home page on the City of Edmonds website, under the "What's New..." section: • https://www.surveymonkey.com/r/ EdmondsUFMP Local media provided public announcements of the open house leading up to the event: • http://myedmondsnews.com/2017/06/ rem inder-open-house-managing-citys-tree- cover-set-june-22/ • https://edmondsbeacon.villagesoup.com/p/ open-house-planned-to-discuss-managing-city- s-tree-cover/1660111?source=WeeklyHeadlines My Edmonds News covered the open house and provided a news story and video of the presentation to the public: • http://myedmondsnews.com/2017/06/public- asked-share-ideas-managing-edmonds-urban- forest/ • http://myedmondsnews.com/2017/06/now- video-open-house-plan-manage-edmonds- urban-forests/ 83 Appendices Packet Pg. 352 8.3.b nnininn Rnarrl ffl • \A/hat train hanafitc rin vnii mnct nnnrarinta? A. Improved Air Quality 1n B. Energy Savings 4 0 0 Reduced Stormwater Runoff 14 ■ 0 D. Carbon Storage 7 1 0 E. Wildlife Habitat 14 0 0 F. Beauty/Aesthetics 12 0 0 G. Shaded trails, sidewalks, and bike trails 4 0 3 H. Improved retail areas and neighborhoods 3 1 4 I. �Increasecl prop 7 2 3 J. Shaded streets and parking lots 4 1 0 K. Additional Ideas Wind protection (think roof shingles); noise reduction; shade- calm/healing; sound of wind through branches; hi -class (untreed neighborhoods proven to have higher crime- "the projects" 0 0 0 don't get trees, Bellevue does); soil retention; cools streams; coastal trees involved in weather cycle to prevent inland desertification City revenue increase with more views 0 0 0 Air quality requires big, tall trees 0 0 1 Appendices 84 Packet Pg. 353 8.3.b Opinion Board #2: What types of outreach and education are preferred/valued? A. Electronic (websites, links, youtube, apps) i. Species selection Tre iii. Tree pruning Interactive tree selector V. Irrigation olunteer opportunities B. Hard copy (pamphlets, newsletter) Species selectio ii. Tree planting Tree pruning iv. Irrigation C. Hands-on (Wormshops, seminars) i. Tree planting Tree pruning iii. Irrigation Volunteer opportunities 2 _0 0 4 0 0 1 0 0 4 1 0 1 1 0 1 0 0 1 0 0 3 0 0 3 1 0 1 0 0 3 = 1 1 0 0 0 0 2 2 0 0 5 0 0 0 1 D. Additional Ideas 7 1 0 Lleighborhoo or education and outreach 0 - Maybe a pamphlet with a map of specific trees of interest 0 0 0 Pamphlets telling what species of trees on city property - amount of carbon storage, % stormwater absorption- info which appeared tied to Main St trees for a very short time. Maybe 0 story in the Beacon [local newspaper with print and online circulationl New name needed 0 0 0 85 Appendices Packet Pg. 354 8.3.b Opinion Board #3: What is/are your biggest concern(s) for trees in Edmonds? A. Trees blocking my view 11 L-1 9 B. Trees shading my yard 3 0 7 M Tree debris in a # 1 5 D. Healthy mature trees being removed 12 0 3 K Canopy loss F1 1 3 F. Loss of wildlife habitat 15 0 3 G. Additional Concerns Private development- current Edmonds land use code allows developers to completely clear treed lots for development 1 0 0 (residential, commercial, etc). This is not okay. It disrupts urban Fomeone who would be willing to negotiate oTelp mediat between neighbors having difficulty with trees vs. view, perhaps 1 0 0 to come to the home if asked and accepted by both parties Need to address invasives in our forests that prevent the establishment of seedlings. Without that there will be no forests 0 0 0 Critical areas ordinances are not followed- All native vegetation 0 0 0 is removed for development This becomes a question of aesthetics- learn to see trees, which are beautiful and characteristic of the luxuriant NW where we 2 0 0 have chosen to reside- as the "view". Trees are very connected to the idea of "the commons" in which we have not much I believe these green dots indicate agreement with the stated additional concern. IF I ***Note: for this opinion board: Green dots = concerned Red dots = not concerned Appendices 86 Packet Pg. 355 8.3.b Opinion Board #4: What level of maintenance would you prefer for Dublic trees? A. None (keep them natural) 4 2 B. Best possible care (all trees should look good) 7 1 3 Mlearan� (keep sidewalk street ear) —I= 1 1 D. Take care of hazardous trees 10 2 0 lolistic plant health care (improve the urban forest, but not necessarily every tree) 3 0 F. Additional Ideas In past, City has been resistant to allow removal of dangerous and dying trees even when 3 arborists said remove. Need 0 0 0 process to effectively deal with dangerous trees. Utilize/ plant and replace trees that "heave" the sidewalks. ie- 2 0 0 avoid trees that interfere with built environment. Native trees preferred. Alder are not trash tree Edmonds is a City of Views- Very important that property owner's views are protected. As a first step/tonight's meeting 0 1 0 working together to protect environment as well as property owners will put this plan in a more optimistic mode. There were not actually green dots placed on this Additional Idea sticky note, but two other people wrote "Agree" directly on the note itself. 87 Appendices Packet Pg. 356 8.3.b Opinion Board #5: Where would you like to see more trees planted? A. Parks � _ B. Open Spaces CA Commercial proper} � D. Streets and medians E. Parking lots F. Private properties 10 0 0 10 0 1 9 2 0 7 3 2 0 8 1 1 Along railroad- need tall ones to defray pollutants. Along all 1 0 0 arterials for same reason. Along streams to keep them cool I PGG trPPr In \/IPU/ nrPaQ Appendices 88 Packet Pg. 357 8.3.b Opinion Board #6: What are the best ways to encourage tree M planting and preservation on private property? A. Free (or low-cost) trees 10 - 0 0 B. Information about how to hire a professional tree care 3 0 0 company C. Education and Outreach 16 0 0 D. Tree planting events 5 0 0 JE. Additional Ideas Update land use code so developers cannot clear all of the trees 3 0 1 when building. Current code allows to clear the entire lot. Education- slow but steady sot at folk begin to know that alll the oxygen we breathe is produced by (largely) trees- for "views" 0 0 0 we can cut out our lungs. Provide ideas for good trees that are more like 15 ft tall in order 3 0 0 to keep both trees and preserve view. City needs a full-time arborist. Codes should:i 3 0 0 Neighbor education and outreach (about critical areas and streamside property management more important than public 0 0 0 meetings for general public) 89 Appendices Packet Pg. 358 8.3.b � r 1. W�at tree benefits do ynu most 2. What types of outreach and 3. What is Are your biggest l appreciote? education are preferred valued? concerns) For trees in Edmonds? �4 f.a.^,,,,e-t-r A. EleOrgnic [Websile, Links, Youtube, APPOS A. kaasblocking my Miaw *D • r a16###6!f# L sP+•yi Srkcr n ! Ik • ! +'�+ # *# • iM. I,.+r.eo Trt UU,in. • S. Trots shading my YaOd a qO ! • • E G imx. p.�rplrlt.�,r*d lk+nr,ranr a,rneX � Y. Irr�g�a�y.,# ID. Cowsk, p O a * • r C. Traa debris in my yard E r, B. Hard Cnpy I Rarnphlats, tdewsleNeFF1#! Q #! 160 OF SiB ;i. r�tkanrn% S if.9r/+..rl r se. r, a r..:.s• # ID, Healthy malury tFgas baing ramarad * • • O #• *�#�#aes ir.Irlaunp • # • • ci G.lMtl.d T•W. ....—.._.. s M. p•rFrAre3•—FdN # � � �# a� '"'�t•di �# a•d I•sLir,Y lsi # �rrdene v [- Nowts-OnMorkshops, SaminnFF}0! .. Tr.. PI.." # A rrkwlvP Iv. NW-1— i,ea 6. AddiGgnal Ideac F. Canopy lose # so jo0a 00 F. Luss otwildlite habitnl 000 •i*• # a •!• sib* 4P 0 " G. Add ilianalCansamf 49 --------- = - -- "— IV' C,arlrlrherrty C1rFrraocli •• � ME 4. What level of maintenance would You prefer for public trees? A. NoneIKeep fhc—pturalj # 8. Beirp4fFibls core {atkfraas sha,rld lank gaadl • C. Clearance only Ikaep ikda lks d, sines drar]I • D. Yoko Gar¢ Vf l —dosri trees { E. Hausa Plane He6l%Cwe11enprow the .,bon reresl, but eiaF neclFFoAly ereey rreej ### # • a IM F. Add6ena11deas _ 6. What are the Kest ways to r encourage tree planting and 5. Where would you like to see more preservation on private property. trees planted? A, Ff" for low-cost; Trees A, Parks ® #**i #*#+ ape.y Spaces C. cct x creial propwies # i# Is ## ## D. Fareeri and Medium E. Parking Lori %ee #• F0'v # 6 • 0 # G. Additional ldeaF • SL InfoFnio6on about how to hire a plrofemskmal lrea care Sarnpany C. Edsxcdian and Ouhaurh # D. Tree Plpnl;ng Events #!"• E. Additionalldeas � Appendice.,, .7v Packet Pg. 359 8.3.b Additional anonymous comments: Change name "Urban Forest"- bad impression, oxymoron. Suggestion- Best plant/tree for Best location • Wondering what is/can be done to encourage people to maintain views for neighbors around them? • Let's separate view areas from non -view areas. Right tree for right location. I am concerned about safety regarding older trees in both private and public spaces. We have 70+ year old trees in our neighborhood that lose branches with most wind storms. Who watches out for the health of those trees and probability of danger? Most people would have no idea where to begin, let alone be able to afford to do something like hire an arborist. (signed J Thompson) Questions from the public asked during the presentation: Question regarding how the 30% canopy cover was determined- comment that that number seemed really high. Wondering if there is a uniform process used by all cities. Made comment that grants were judged by how much canopy a City had. Asked for clarification on what the process that was used to determine 30% canopy cover. • Question asking for clarification of the intention of the UFMP- to handle City trees (as stated in an early slide) or is it actually expanded to handle private trees too. Commenter asked for clarification on defining "what is a tree"- a 30ft lilac ... is that a tree? A big rhododendron- is that a tree? • Commenter referring to tree planting suggestions (provided an sign in table on yellow paper)- had a question about why is there not any evergreen on that suggestion guide? Commenter asked question regarding tree topping being preferable to cutting a tree to the ground. Expressed concern over making a "blanket rule" that tree topping is bad or not preferable. Question regarding information on what kinds of trees do what kinds of things- eg. a fir versus an oak- and where is that kind of data available at? Question referring to the chart shown in the presentation comparing Edmonds with other cities- does that chart take into consideration view property- does it differentiate where there are view properties and where there are not? Commenter suggested that a significant portion of the City [of Edmonds] has views. 91 Appendices Packet Pg. 360 8.3.b Attendance City of Edmonds: • Dave Teitzel, Edmonds City Council • Shane Hope, Development Services Director • Carrie Hite, Parks, Recreation & Cultural Services Director • Phil Williams, Public Works and Utilities Director • Kernen Lien, Senior Planner • Rich Lindsay, Park Maintenance Manager • Jeanie McConnell, Engineering Program Manager • Brad Shipley, Planner • Debora Ladd, Parks Maintenance Staff Project Team Members: • Ian Scott, Davey Resources Group • Ian Lefcourte, Davey Resources Group • Keeley O'Connell, Nature InSight Consulting Members of the public: • Approximately SO Appendice- 92 Packet Pg. 361 8.3.c ITEMS REMOVED FROM CONSENT 8. 4. PUBLIC HOSPITAL DISTRICT NO.2 GRANT ILA -LEAP COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE PUBLIC HOSPITAL DISTRICT NO. 2 GRANT ILA FOR LEAP. MOTION CARRIED 6-0-1, COUNCILMEMBER DISTELHORST ABSTAINING. 1. DRAFT TREE REGULATIONS AND SUBDIVISION CODE AMENDMENT Environmental Program Manager Kernen Lien reviewed: • Tree Regulations Update Goals o Improve tree retention with new development on private property o Implement low impact development principles o Establish a Tree Fund o Other updates ■ Definitions ■ Existing permitting process ■ Penalties Related UFMP Goals o Goal 1 —Maintain or enhance citywide canopy coverage A. Update tree regulations to reduce clearcutting or other development impacts on the urban forest and to consider changes to tree replacement requirements and penalties for code violations B. Adopt policy goal of no net loss to overall tree canopy and continue to enhance canopy in parks according to the PROS plan. These tree regulations in and of themselves will not meet the no net loss policy. C. Ensure protection of tree resources in environmentally critical areas F. Establish a tree bank or fund to which donations can be made for tree planting and other tree programs i. Use any penalty fees from tree cutting violations to fund tree programs o Goal 3 - Incentivize planting trees on private property A. Have a program of giving away trees and/or tree vouchers for use in Edmonds Draft Tree Regulations o New Chapter 23.10 ECDC ■ Exemptions, permit process, definitions, tree retention, tree protection, tree replacement, violations o New Section 20.75.XXX Conservation Subdivision Design Flexibility o New Chapter 3.95 ECC Tree Fund Additional Tree Topic Timeline Tree Retention on all properties Begin Q1/Q2 2021 Complete Q4 2021 — Q 12022 Street Tree Plan and Inventory Began Q1 2021 Inventory complete Q2 2021 Street Tree Plan Complete Q4 2021 Canopy Coverage Analysis With funding could begin Q2 Non -regulatory Incentives Tree Voucher Q3 or Q4 Financial Incentives 1 year to develop Education Ongoing Recognition Programs Heritage Tree — Begin Q2 Edmonds City Council Approved Minutes February 16, 2021 Page 7 Packet Pg. 362 8.3.c Certificate programs — 1 year to develop Watershed and Stormwater Planning New Municipal Stormwater Permit — 2022 Watershed Inventory — 2022 Stormwater Management Action Plan — 2023 Stormwater Comprehensive Plan 2022 Stream and Wildlife Corridors Critical Area Code Ongoing education efforts Mr. Lien explained one of the primary concerns expressed by the City Council and the Planning Board was expanding the scope of the tree regulations related to retention on all properties including developed single family properties. Work on those regulations could begin this quarter or the beginning of next quarter. Regulations typically take about six months to work their way through the process. There are examples available that can be considered; however, a new code requires review by the Planning Board and the City Council, a process that takes a minimum of six months. He anticipated regulations related to trees on all property would draw more attention and the public engagement may need to be more robust which is the reason the above schedule indicates completion in Q4 2021 or Q 1 2022. With regard to the Street Tree Plan and Street Tree Inventory, Mr. Lien said the tree inventory is scheduled to be completed spring/summer 2021 following leaf out. The Street Tree Plan process is underway and likely will be completed by the end of 2021. With regard to a canopy coverage analysis, Mr. Lien explained a canopy coverage analysis was done in the UFMP based on a 2015 aerial photo. A goal of the UFMP was to report on canopy coverage at least every ten years, so in 2025. Another canopy coverage analysis could begin in Q2 with funding. Whether it could be completed in 2021 would depend on when a flight could be done; lidar is a more accurate way to do a canopy coverage analysis or the analysis could be done based on a new aerial photo. A 2020 aerial photos will be available soon. The cost of a lidar analysis ranges from $18,000 to $25,000 depending on the amount of detail. With regard to non -regulatory incentives in the code, Mr. Lien did not anticipate the City would achieve no net loss of canopy coverage through regulations alone and there need to be incentives to maintain trees. One of the incentives mentioned in the UFMP is tree vouchers to plant trees. If the draft regulations are passed, staff could potentially have the tree voucher program up and running by Q3 or Q4 2021 depending on funding. Financial incentives mentioned in the UFMP include a property tax rebate for the applicable portion of the City's property taxes, stormwater utility fee reduction, or other similar financial incentives. Further research of financial incentives and what impact that could potentially have on the City's budget will be required. With regard to education, Mr. Lien referred to UFMP Goal 4 that references the education work being done by the Tree Board such as posting signs, tree plantings, brochures, etc. The new tree code will also require educating developers and property owners on the approach of the new code such as instead of clear -cutting sites, doing preapplication meetings and thinking about tree retention early in the development process. With regard to recognition programs, the UFMP mentions a Heritage Tree Program as well as certificate programs. The Heritage Tree Program requires a code update which could begin this year and will take about six months to complete. A Heritage Tree Program would recognize special trees in the City and the property owners who care for them. He envisioned it to be something like the Edmonds Register of Historic Places. He envisioned a certificate program would be similar to the Backyard Wildlife programs that recognize how people care for their property. It may be appropriate to combine certificate programs Edmonds City Council Approved Minutes February 16, 2021 Page 8 Packet Pg. 363 8.3.c with financial programs; for example, someone who has their property certified for X percent canopy coverage with native species, etc. would quality for a financial incentive. With regard to watershed and stormwater planning, Mr. Lien said watershed planning is part of Public Works' Stormwater division. The City is required to obtain a new Municipal Stormwater Permit by 2022 which has certain associated requirements. The new requirements include a Watershed Inventory in 2022 and a Stormwater Management Action Plan which is required by 2023. The City is also beginning a Stormwater Comprehensive Plan this year which should be completed by yearend. In conferring with Zach Richardson, the City's Stormwater Engineer, there is planning underway, particularly with the Perrinville Watershed, for more detailed studies. With regard to stream and wildlife corridors, Mr. Lien advised the Critical Area Code regulates activity within a stream corridor as well as regulations related to wildlife corridors, primarily tied to 30% native vegetation requires in the RS-12 and RS-20 zones. There are also ongoing education efforts. One of the primary points of contact of streamside property owners with the City is stormwater crews who frequently walk the stream corridors and interface with property owners by providing information regarding best management practices for activities along streambeds. There is also a website on the stormwater management page with information for streamside owners. He suggested partnering with organizations like Stream Keepers; the City has also been funding Students Saving Salmon who have done a lot of work on stream corridors and outreach to property owners. The City may also want to designate a portion of the tree vouchers for plantings within the stream corridors. Mr. Lien invited Council to identify additional tree topics. Councilmember Olson said she was surprised to see this was the complete list of additional tree topics. She recalled the Planning Board recommended looking at intent and purpose regarding viewsheds and possible hedge issues related to views, finding a balance and understanding that trees have impacts on views. She asked why that topic was not on the list in spite of the unanimous Planning Board vote and the fact that it has been asked for during Council meetings. Development Services Director Shane Hope said it was absolutely assumed that would be part of the discussion on the tree code amendment affecting all properties; issues that have been raised such as views, types of trees, other plantings, etc. related to regulations on private property would be included in the topic, "Tree Retention on All Properties." Councilmember Olson said she would like to see that included in writing, recognizing it would be captured in the minutes. She said trees and views have been an expressed interest and a concern expressed by citizens. Ms. Hope said that can be noted in the table. Councilmember Buckshnis referred to the table above (and contained on packet page 422). With regard to Councilmember Olson's comment, districting or views versus non -views was a consistent theme raised during the UFMP. She recognized many people get upset about tree regulations on private property. She recalled in a previous version, the Davies Group's proposal illustrate a number of trees in the bowl area, an illustration that was removed as that was not the intent. She agreed with Councilmember Olson about the need to differentiate so people understand that there are a lot of viewsheds in different areas throughout the City. People are concerned about impacts to their private property and not having their view impacted. She recommended including districting and/or view versus non -view to address people's fears. Councilmember Buckshnis said the intent is a comprehensive tree code for the watersheds, but it appears from the presentation that the comprehensive tree code will not be complete this year as some tasks extend into 2022. Mr. Lien said staffs hope was that the tree regulations that are before Council are a first step and that portion can be moved forward to adoption. The next step would be to consider tree retention on all properties. There are examples of tree codes in other cities that can be considered but that code will Edmonds City Council Approved Minutes February 16, 2021 Page 9 Packet Pg. 364 8.3.c need to be developed and taken through the process. At a bare minimum, it generally takes six months to run code through the Planning Board and back through City Council. When the discussion turns to trees on all developed property which will include views, it will draw a lot more attention and require much more public engagement which is the reason the timeline extends into possibly 2022. Ms. Hope clarified it was not that staff wanted it to take that amount of time; the intent was to start it in Q2, but recognizing it is important to a lot of people, it could require more public process. There are several meetings at the Planning Board and whenever anything of significance comes to the City Council, it will take several more City Council meetings. That is why the longest scenario extends through the end of 2021 or possibly into early 2022 if there is a lot of public concern. From a technical perspective, options for a code can be drafted within a much shorter time. Councilmember Buckshnis said based on past experience, she expects a huge amount of input regarding private property. Many other cities have tree codes. She recalled a tree code was reviewed by the Planning Board in the past and many sections of it could be included in this current code. She expressed concern with the number of loopholes in the proposed code and preferred developing a better, more comprehensive tree code. She recalled the budget included a senior planner and asked if that person will be working on the tree code. Ms. Hope answered yes. Council President Paine said her biggest concern was there are no metrics to measure anything by and there is no solid data. The UFMP used an aerial photograph that does not show the depth of the canopy so it is impossible to see how environmentally effective trees are for the community. Climate change is happening, there was half again more rain in January; large trees help soak up the extra water. She expressed support for a lidar canopy analysis and if necessary finding ways to improve and build on the tree canopy based on the data collect from the lidar. This is a good first step, but she worried about trees on single family parcels and the need for metrics to measure against and incentives. This still looks like a tree code trying to shape up the development code, but there needs to be intentionality in the first section related to why the City is doing this and how to reach a codified tree code. She was interested in having metrics in the code and attending documents to describe the annual goal. She was also interested in incentives via a thorough canopy study and targets to shoot for. Councilmember K. Johnson said one of her concerns is the type of trees that are planted. Last week Mr. Lien said it was up to the homeowner whether they planted an apple tree or other species. In her opinion if a tree such as a 50-100 year old Douglas fir is removed, as a disincentive the developer should be asked to plant three Douglas firs for every one removed. She recalled three houses that were developed in her neighborhood on a property that included 20 fruit trees, 8-12 major native species, and another 20 trees that were used as hedgerows. The developer told her when they are selling houses, people prefer to have a clean landscape so they cut downibulldoze every living blade of grass and pushed the development as close to the row of native trees as possible. That was not necessary as they were within the 5-foot setback but they wanted to increase the lawn on the other side of the house where there was solar access. She understood it was a balancing act, but unless the code specifies the retention of natives, they will be cut down without regard and without replacement. For example, if a bigleaf maple is cut down, three bigleaf maples or at least one should be replaced. She did not see anything in the code about protecting native species, noting Goal 5 relates to maintaining native species. Councilmember K. Johnson said her other concern is people have written and testified to the Council elevating many issues, but she did not see any attention given to those. She requested all the letters and testimony be included in a future Council packet and a general response to the major ideas and concerns. There are many people in community more educated than Council on this topic and she wanted to take advantage of their expertise. Edmonds City Council Approved Minutes February 16, 2021 Page 10 Packet Pg. 365 8.3.c Councilmember Fraley-Monillas recalled hearing comments about trees blocking views and asked for a list of cities in Washington and particularly the Puget Sound area that protect views over the environment. The only place she was aware of that protected views was Ennis Arden. Ms. Hope said there were not many cities with tree codes that address trees not blocking views. Councilmember L. Johnson said starting with the assumption that all agreed trees were essential, critical for human health, planet health and basically survival, there are already defined protected critical area. Her home is in such an area which means there are restrictions or the government telling her what she can/cannot do with her property. That is done in the interest of community and environmental protection, health and the enjoyment of the community. If everyone agrees trees are essential as stated in the Intent and Purposes section, "To promote the public health, safety, biodiversity, environmental health and general welfare of the residents of Edmonds" isn't that saying that trees are critical? And if they are critical, shouldn't they be protected as such even if that means regulations to facilitate canopy coverage and coverage that is adequate to protect said critical needs? Councilmember L. Johnson said this code has been in the works for nearly 10 years and has included thousands of volunteer and staff hours. The Council allocated $25,000 toward a study and then a decision was made to wait for the UFMP. The UFMP came out almost two years ago. This is a first step but there is still a need for a comprehensive code. She asked what needed to be done to ensure that code was developed sooner rather than later, recalling a number of Councilmembers campaigned on environmental platforms. Looking at the history and reading minutes of past meetings indicate this is a good start but some things need to be done first. At one time there was discussion about maintaining the current canopy with no net loss. However, the canopy continues to decrease which begs the question of where that benchmark is now. She was frustrated with researching this and trying determine what will make a strong code. She questioned whether the Council accepts this as step 1 which she is prepared to do with some improvements, but wanted assurance the remainder would come to Council within six months to show it is a Council priority. Council President Paine agreed with Councilmember L. Johnson, the Council has talked about this a lot and consideration needs to be given to how to treat all parcels equitably. She understood the incremental approach, and asked if it would be possible to include the single family parcels now and return with adjustments later. Ms. Hope answered that would need to go back to the Planning Board as it was a different level of protection. Staff is committed to working on that issue and bringing it back as efficiently and quickly as possible while providing opportunity for public input. She believed it could be back to Council within six months, perhaps less, but what happens after that was up to the Council. Council President Paine asked if could be an interim tree code and include single family parcels. Ms. Hope answered that would be a huge shift; it could be done as an interim ordinance, but realistically there is not enough staff to handle it. It would take several more staff to manage that process and implementation would require more resources, otherwise it is just empty words. She assumed the Council's intent was to have staff to explain the regulations and tree options, to develop a process for denying permits unless the intent was to automatically issue permits, to develop criteria for granting/denying permits, as well as for enforcement. If the tree code is important and critical and the intent is to have it followed, enforcement will be a necessary component. Council President Paine suggested adding develop an urban forestry section to the list of tree topics so there are resources for staff with technical expertise, code enforcement, etc. Councilmember Olson expressed support at this point for the Council staying on task with the narrower focus of the current code as proposed by the Administration. The Council was expecting a comprehensive tree code and were surprised by this, but she could see the value of handling the other aspects separately. Edmonds City Council Approved Minutes February 16, 2021 Page 11 Packet Pg. 366 8.3.c The Council can delve into this tonight and get something done on the part that is related to the moratorium. It is not super responsible of the Council to leave the moratorium in place without doing what they can to lift the moratorium. Her comfort for proceeding with this part was the matrix provided by the Administration shows staff s commitment to the other topics and to a timeline. Councilmember Olson expressed support for prioritizing stormwater issues related to trees. That is an excellent priority for the City and something that has been on her radar. She supported the idea of tying the stormwater abatement fee to what is being doing on a property if that directly affects the stormwater. She did not see as much of a connection between the property tax. She pushed back on the Heritage Tree Program, commenting the UFMP does not directly call out a Heritage Tree Program, only a recognition program. She encouraged the Administration, Council, Tree Board and others to focus on the true outcomes and things that support those outcomes and not spend time, money and resources on things that do not directly tie from one thing to the other. Councilmember Olson commented the topic of stream and wildlife corridors was recently added to the matrix; an outcome that is critical to the environment, wildlife, etc. For example, the trees on a property that a bald eagle relies on for a perch and a nest, outreach to that property owner and possibly resources via the arborist regarding how to be a good steward to that tree on their property and making them aware of the role that tree plays supports the end goal. The extra feel good programs that take money to implement and support are less worthy. She encouraged staff to evaluate those and not do them by rote and without thought regarding whether they best support the desired outcomes. Mr. Lien referred to Goal LD in the UFMP, Develop a Heritage Tree Program. Councilmember Distelhorst expressed appreciation for Councilmembers' comments about how critical this is and ensuring at some point all properties, undeveloped or developed, are included in the tree code. He appreciated that staff was at capacity and he did not want to pass a code that was unenforceable. The draft code includes a definition of specimen trees; he asked whether narrowing the focus on already developed properties to specimen trees would be more enforceable within current resource levels. Mr. Lien answered staffing will be an issue related to reviewing tree removal on all single family properties even just specimen trees. The first step with specimen trees will be education, reaching out to all property owners to inform them they may no longer be exempt and may need a permit. Informing property owners is important; otherwise there will be a large enforcement issue. Mr. Lien explained a lot of jurisdictions regulate tree removal on all properties and it is done in a lot of different ways. Some allow two trees to be removed in a certain time period as long as there are no critical areas, but the property owner has to apply. In those cities, if a property owners wants to cut more than two tree, a permit is required. The City will need to develop criteria for removing more than the minimum. It will take time to review and track applications even requests to remove two trees/year. He summarized it will take a lot more time to review tree removal on all properties and time equals staff. Councilmember Buckshnis echoed Councilmember L. Johnson's comments. Council has been on the path related to trees for a long time. She was disheartened that the Administration chose to do this narrow focus and didn't talk to Council about it last year. She preferred to extend the moratorium for two months and send this back to the Administration and possibly include two Councilmember to work on specifics that need to be included in the draft code which could be interim if necessary. She recognized there were view areas and avoiding trees impacting views. She recognized that staffing was tight, and offered her and the Tree Board's assistance. She preferred to take the time and develop something as comprehensive as possible, to step back and get more done. Mr. Lien advised before staff began developing the tree code update, staff presented the topics that the tree code update would focus on to Council last August. Edmonds City Council Approved Minutes February 16, 2021 Page 12 Packet Pg. 367 8.3.c Councilmember Buckshnis recalled that was also presented to the Tree Board. She recalled when the Planning Board asked questions that were outside the matrix, staff pulled them back to the matrix. She agreed the matrix was presented and Council was made aware of it, but she did not recall the Council discussing it or why the Planning Board's recommendations were not reviewed or discussed. Some Planning Board members had issues with the proposed code and wanted to address views versus no views. She agreed staff had presented the matrix of topics that would be addressed; however, based on all the years the tree code has been discussed, the proposed code should be tweaked to get something done in the next two months. Councilmember L. Johnson appreciated that this work requires a significant amount of staff time and this work has been done along with the extra things staff is being asked to do during the pandemic. She also appreciated the comment regarding the need for the code to be enforceable. She asked what could be done to move forward with a comprehensive tree code. She asked whether the tree fund could be used to fund an urban forest manager position, what other funding was necessary to move this forward, and what did Council need to do to show that this is a priority. Ms. Hope answered one of the important things that would be needed was a budget amendment to hire additional staff. Several additional staff would be required to accomplish what the Council has mentioned and that staff would need to be in place prior to implementation. Councilmember Distelhorst asked if those staff would be needed in the future when tree regulations were adopted for all properties by late 2021 or early 2022. Ms. Hope agreed they would and referenced the larger matrix in the packet that states additional staff would be necessary to implement tree retention on all properties. Council President Paine requested a definition for canopy and for tree, noting the current code does not have a definition of tree. A definition of canopy would help people understand what the City is trying to conserve. Mr. Lien answered there is a definition of tree in 23.10.020.P, a tree means a self-supporting woody plant characterized by one main trunk or in certain species multiple trunks that is recognized as a tree by the nursery or arboriculture industries. There is also a definition for significant tree, specimen tree and heritage tree. Council President Paine asked if there was a definition for canopy. Mr. Lien answered definitions usually pertain to something in code that is being regulated and there are no specific canopy regulations in this code. Council President Paine suggested developing canopy goals via the lidar analysis. Ms. Hope said the lidar analysis can be done this summer. Moving forward with issues related to the moratorium now to protect trees during development and prevent tree clearing would give time for the tree canopy assessment as work continues on the regulations, incentives, funding and staffing. Councilmember L. Johnson referred to page 30 of the UFMP that states existing canopy covers 30.3% of the City and decision -makers can set a target canopy cover goal to pursue. The UFMP also states in 2010 the City was closer to a 32% canopy cover. A good starting point would be to establish that goal. She asked what the Council was being asked for tonight, whether it was amendments to what has been proposed or should Councilmembers send staff their recommended changes. Ms. Hope said staff wanted to know, 1) whether Council agreed with the additional topics and the timeframe for addressing those, and 2) whether there were additional amendments before part 1 of the code moves forward. The draft code will still be brought back to Council in the form of an ordinance at a future meeting. Councilmember L. Johnson asked if Councilmembers should suggest amendments tonight or send them to staff. Ms. Hope answered either way was acceptable. Edmonds City Council Approved Minutes February 16, 2021 Page 13 Packet Pg. 368 8.3.c Councilmember K. Johnson explained when she built a new home on a 115t1i acre lot, she was able to retain five mature Douglas firs and pine trees. It wasn't that hard, but it was her intention. She also had several other native trees. She suggested starting with the intent, whether it was to allow developers to do what they want or try and retain the mature, nature species. The proposed code leaves too much up to the developer to decide and does not make enough distinction between the type of tree the City is trying to retain. She suggested taking a closer look at that and developing better language. If this is a first step, it is not much better than allowing developers to bulldoze whatever they want and plant three trees of whatever species they want. A street tree or an apple tree does not provide the same habitat or coverage as a native tree. Councilmember Olson asked whether the Council would at least be doing head nods to provide guidance to staff regarding how a majority of the Council feels before they act on Council input. Ms. Hope agreed that would be helpful. She commented there was nothing in the code regarding a lot that was clear-cut and contained no trees, having trees on it after it was developed. She would like to have that addressed and was aware that Councilmember L. Johnson was also interested in that. She suggested the landscape plan require at least two trees per lot in that circumstance and recalled Councilmember L. Johnson had proposed three trees per lot. Several Councilmembers expressed interest in having that added. Councilmember Buckshnis observed there would be a budget amendment on next week's agenda and asked if Ms. Hope knew how much money she would need. She suggested focusing on big trees, canopy, incentives and retention in addition to the private property issue. She suggested the Finance Committee could meet to review a budget amendment or it could be on the Council agenda. She recalled the canopy study was estimated at $18,000 - $25,000, noting she would gladly vote to fund a new canopy cover analysis. She asked how much would be needed to develop a more comprehensive tree code. Ms. Hope requested time to consider that and said including $25,000 in the budget for a canopy assessment would be adequate and she could develop an estimate for staffing. Councilmember Buckshnis said this is a good start but aspects related to tree canopy, big trees, and a no -charge permitting process to track big trees needed to be added. Councilmember Fraley-Monillas said she was not interested in head nods and preferred if Council wished to make changes tonight, motions be made. She wanted more time to think about the draft tree code and to understand the concerns and what is fair for everybody. Tonight's discussion has been such a hodgepodge of stuff, that she did not have a good feel of what was appropriate for Edmonds. Council President Paine echoed the comments by Councilmembers L. Johnson, K. Johnson and Buckshnis about what the focus needs to be. She is a fan of low and no cost permits and agrees with requiring replacement with equivalent trees and to ensure the code is enforceable. Councilmember K. Johnson asked Mr. Taraday to comment on legal protection of views, relaying her understanding there was case law on that topic. City Attorney Jeff Taraday said he has not done any recent research; a lot of the case law is in the context of private view easement. A lot of people own view easements that prevent their neighbors from growing trees above a certain height. In the regulatory context, the Shoreline Management Act prevents building from interfering with views of the shoreline in some circumstances but he did not think there was anything in the SMA that prevented trees from blocking marine views. In the absence of a view easement or state law like the SMA, the general rule is no one has a right to a view. Councilmember Distelhorst thanked Mr. Lien, Ms. Hope and the Council for the discussion which he found very useful. He asked if the plan was to bring the proposed tree code back to Council in 1-2 weeks so that Councilmembers has time to submit comments, ideas and potential amendments to staff so they could be considered comprehensively before taking action. That would also give Ms. Hope time to put Edmonds City Council Approved Minutes February 16, 2021 Page 14 Packet Pg. 369 8.3.c together a budget amount. Mr. Lien answered it would take at a couple weeks as he is preparing another topic for Thursday and the Climate Action Plan open house is on Thursday. He suggested Councilmembers email their suggestions/amendments and he will package them for the Council packet in a manner that includes the amendment and the Councilmember who submitted it. Councilmember Olson said it was her expectation and understanding that if the Council stayed with the focus of this code, amendments could be made and the code approved within the next 1-2 weeks. She asked whether that was still the plan - specific targeted amendments on the scope that has been provided. Ms. Hope said that was the original intent; she looked to the Council for clarification whether some amendments would come back in two weeks based on tonight's conversation and a more detailed timeline and budget amounts for implementation. Councilmember Olson anticipated the Council would go further faster by taking the tree code in chunks and are close to approving what is proposed if the Council remains within that scope. She suggested continuing the conversation tonight within that scope and discuss what items Council would like to have brought back. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO MOVE FORWARD WITH THIS SCOPE TONIGHT AND CONTINUE TO MAKE AMENDMENTS WITHIN THE SCOPE PROPOSED. Councilmember Buckshnis did not support the motion, commenting on the need to determine if additional staff could be provided. She preferred to deal with issues in the exemptions because they allow too much freedom. There are a couple more months before the moratorium expires to discuss more comprehensive issues such as trees on private property, big trees, etc. She did not support moving forward with this narrowly focused tree code as there was time to get more comprehensive information, data, and code writing as well as the ability to make further amendments. Councilmember Fraley-Monillas did not support the motion as it sounded willy-nilly and just moving something forward to move it forward. She needed more information before arbitrarily approving it. Council President Paine did not support the motion as more information needed to be provided to make it a better draft ordinance. Councilmember L. Johnson clarified her intent was to move forward the draft tree code with whatever amendments the Council proposed. Councilmember K. Johnson said she was not ready to move forward. She had expected a more comprehensive tree code with more protections. She wanted an opportunity to look through the code more carefully and if the Council agreed on this narrow scope, how to enhance it to protect trees. She reiterated her request for staff to provide a summary of citizen comments in the Council packet with a response to the major ideas. She noted many of the emails were sent to Council so Ms. Judge could forward those to staff. Mayor Nelson requested comments pertain to the motion. Councilmember K. Johnson said she was supportive of a broader scope. UPON ROLL CALL, MOTION FAILED (2-5), COUNCILMEMBERS OLSON AND L. JOHNSON VOTING YES; AND COUNCILMEMBERS K. JOHNSON, DISTELHORST, FRALEY- MONILLAS, AND BUCKSHNIS, AND COUNCIL PRESIDENT PAINE VOTING NO. Councilmember Olson raised another topic for the Council to think about, recalling it came up before but she never got a feel of where Councilmembers stood. The amount of the fine associated with removed trees is a separate topic and is in addition to a replacement ratio. To use the example Councilmember K. Edmonds City Council Approved Minutes February 16, 2021 Page 15 Packet Pg. 370 8.3.c Johnson cited, it was her intention save trees and on her parcel she was able save five, but many trees were removed to construct the house. Almost by definition the discussion is about loss of trees on a previously vacant lot. With a retention rates of 25-30% on multi -family or single family, the trees taken down need to be replaced above and beyond the 30%. That makes sense because retaining 30% would still allow a building to be constructed. However, as proposed, the developer would be charged for all the trees that were removed as well as replacement trees. Assigning such a high fee of $1,000 for those trees ends up being punitive and does not support preserving the canopy and ends up being a high cost to the contractor. The result will be the only contractors who can afford to do business in Edmonds are the very large contractors with deep enough pockets to front those fees before they are passed on to the new homeowner and reflected in home prices. She proposed charging the actual cost of those trees, $350 as provided by the Parks Department instead of $1000. Mayor Nelson advised this will come back to Council in a couple weeks. He declared a brief recess. 2. WWTP STAFFING CHANGE - WWTP SUPERVISOR Public Works Director Phil Williams commented there is a lot to this topic and details are provided in the agenda packet. He described the difficulty for many years finding qualified staff to fill vacancies at the WWTP. The plant supervisor position has remained empty since the plant supervisor retired in 2016 and he has unsuccessful in finding a candidate that meets the City's needs. In 2016 and 2017, the maintenance lead and the operation lead positions were vacated and neither position was filled. As he was unable to hire a plant supervisor, he requested Council consider a WWTP reorganization and the Council approved a job description and budget for a chief operator. That position was open for 6-7 weeks and although there was some interest before the full job description and salary range was posted, there were no applicants. Mr. Williams advised the WWTP has also had difficulty retaining group 3 operators. The City has not hired one on the open market in the 10'/2 years he has been with the City. This is not just an issue for Edmonds, but an industry -wide issue, finding people with the experience and willingness to relocate. The City has periodically hired operators in training (OIT), some with no experience, some with very little experience and some with a little experience but not enough to become a group 1 operator. They are educated and trained and then take a test to be promoted to a group 1, 2 and 3 operator, a process that takes 3-4 years. In 2020, the WWTP had three group 3 vacancies. In a group 4 plant like Edmonds, each shift has to have at least one group 3 operator. The WWTP operates on average 18 hours day, which may change with the addition of the carbon recovery project, the nitrogen removal project and others. Some of the systems are much more stable when they operate 24 hours/day. Mr. Williams explained the request tonight is to fill the plant supervisor position. There is a candidate that he and Pamela Randolph are excited about with whom he has been discussing two WWTP positions. He would like to hire him, but the only option is the plant supervisor position. The individual would be a transfer from within the generalized Puget Sound area and would be a good choice for Edmonds. Rather than hire a chief operator, he requested Council approve filling the plant supervisor, a management position. The Council previously approved the job description and there are funds in the 2021 budget due to salary savings. Mr. Williams explained he also recommended HR do a targeted salary review for the wastewater positions. In such a competitive environment, the City needs to be competitive salary -wise to attract quality applicants. He will return at a future committee meeting with a negotiated scope of work and a price for that review. The WWTP is also still seeking an instrument technician. An OIT who took the test last week but did not pass plans to take the test again and when he gets his group 1 certification, will be promoted to a vacant operator position. He will continue in the training and mentoring program to reach the group 2 and 3 level. That will leave a vacant OIT positions that will be filled. In addition two Edmonds City Council Approved Minutes February 16, 2021 Page 16 Packet Pg. 371 8.3.d Proposed 3/2/20 UPCOMING TREE -RELATED ITEMS & TIMING ITEM Q2 2021 Q3 2021 Inventory of downtown street trees Inventory of other public trees Street Tree Plan update Tree canopy assessment Heritage Tree Program Tree Canopy goal Assessment of staffing & other resource needs Incentive program using stormwater utility fee reductions Exploration of other incentive programs Open space acquisition Tree retention on private property (not related to development) Partnerships with other organizations Annual reports on City tree activities Tree give-away program View corridors Wildlife & habitat corridors Expanded public education & information Stormwater & Watershed Analysis Other tree -related issues Q4 2021 2022 or TBD 0 E m a� I— c E 0 Q. c m E t U 0 r a c m E t U 0 r Q Packet Pg. 372 8.3.e ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, REPEALING EXISTING TREE CUTTING REGULATIONS, ADOPTING NEW TREE RELATED REGULATIONS, NEW CONSERVATION SUBDIVISION DESIGN REGULATIONS, AND ESTABLISHING A NEW TREE FUND WHEREAS, the Planning Board has been reviewing draft tree regulations since September 2020, specifically at the September 9, October 14, October 28, November 12, and November 18 Planning Board meetings; and WHEREAS, the City Council adopted Ordinance 4200 (a moratorium on certain subdivision applications) and Ordinance 4201 (interim regulations to accompany the moratorium) on November 10, 2020 to preserve existing trees while the Planning Board completed its work; and WHEREAS, the Planning Board held a public hearing on the draft tree regulations on December 9, 2020 and completed its review on January 13, 2021 with a recommendation to the City Council; and WHEREAS, the City Council received an introduction to the draft tree regulations at the January 26, 2021 Council meeting and held a public hearing on February 2, 2021; and WHEREAS, the regulations adopted by this ordinance represent the city's initial stages of implementing the Urban Forest Management Plan that the City Council adopted in 2019; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 18.45 (Land Clearing and Tree Cutting Code) of the Edmonds Community Development Code is repealed in its entirety and replaced by a new Chapter 23.10 added to Title 23 (Natural Resources) of the Edmonds Community Development Code . The new chapter 23.10 of the Edmonds Community Development Code, entitled "Tree Related Packet Pg. 373 8.3.e Regulations," is hereby added to read as set forth in Attachment A hereto, which is incorporated herein by this reference as if set forth in full. Section 2. A new Section 20.75.095 of the Edmonds Community Development Code, entitled "Conservation Subdivision Design," is hereby added to read as set forth in Attachment B hereto, which is incorporated herein by this reference as if set forth in full. Section 3. A new chapter 3.95 of the Edmonds City Code, entitled "Tree Fund," is hereby amended to read as set forth in Attachment C hereto, which is incorporated herein by this reference as if set forth in full. Section 4. Ordinances 4200 (moratorium) and 4201 (associated interim regulations) are hereby repealed. Section 5. Emergency Declaration. The city council hereby declares that an emergency exists necessitating that this ordinance take effect immediately upon passage, and that the same is not subject to a referendum. Ordinances 4200 and 4201 were adopted on November 10, 2020, were only intended to remain in effect for four months, and need to be repealed by ordinance. Without an immediate adoption of this interim zoning ordinance, Ordinances 4200 and 4201 would either last longer than intended or would expire before this ordinance could take effect. In the latter scenario, any delay in the effective date of this ordinance could allow developers to vest applications under the preexisting set of tree regulations. Therefore, this ordinance should be imposed as an emergency measure to protect the public health, safety and welfare by ensuring that all future development be governed by the new code. Section 6. Effective Date. This ordinance shall take effect and be in full force and effect immediately upon passage, as set forth in Section 5, as long as it is approved by a majority plus one of the entire membership of the council, as required by RCW 35A.12.130. If it is not adopted Packet Pg. 374 8.3.e by a majority plus one of the entire membership of the council, then Section 5 shall be disregarded, in which case, this ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. Section 7. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. APPROVED: MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 375 8.3.e SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2021, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING NEW TREE RELATED REGULATIONS, NEW CONSERVATION SUBDIVISION DESIGN REGULATIONS, AND ESTABLISHING A NEW TREE FUND The full text of this Ordinance will be mailed upon request. DATED this day of , 2021. CITY CLERK, SCOTT PASSEY 4840-7251-8158,v. 1 Packet Pg. 376 8.3.e Exhibit A Tree Related Regulations 23.10.000 Intent and Purpose 23.10.010 Administration Authority 23.10.020 Definitions 23.10.030 Permits 23.10.040 Exemptions 23.10.050 Tree Removal Prohibited 23.10.060 Tree Retention Associated with Development Activity 23.10.070 Tree Protection Measures During Development 23.10.080 Tree Replacement 23.10.085 Protected Trees Notice on Title 23.10.090 Bonding 23.10.100 Violation, Enforcement and Penalties 23.10.110 Liability 20.75.048 Conservation Subdivision Design Flexibility Chapter 3.95 Tree Fund 23.10.000 Intent and Purpose The purpose of this chapter is to establish a process and standards to provide for the evaluation, protection, enhancement, preservation, replacement, and proper maintenance use of significant trees. This includes the following: A. Implement the goals and objectives of the City's Urban Forest Management Plan; B. Implement the goals and objectives of the City's Comprehensive Plan; C. To promote the public health, safety, biodiversity, environmental health and general welfare of the residents of Edmonds by preserving the physical and aesthetic character of the city through the prevention of indiscriminate removal or destruction of trees and ground cover on improved or partially improved property; D. Preserve the maximum number of trees that are determined to be appropriate for preservation in the Edmonds urban environment and that have a reasonable chance of long- term survival; E. Promote site planning, building, and development practices that work to avoid removal or destruction of trees and vegetation, that avoid unnecessary disturbance to the City's natural vegetation, and that provide landscaping to buffer the effects of built and paved areas; F. Encourage tree retention efforts by providing design flexibility with respect to certain development requirements; 5 Packet Pg. 377 8.3.e G. Retain as many viable trees as possible on a developing site while still allowing the development proposal to move forward in a timely manner and replanting when trees are removed during of development. H. Promote building and site planning practices that are consistent with the city's natural topographic and vegetation features while recognizing that certain factors such as condition (e.g., disease, danger of falling, etc.), proximity to existing and proposed structures and improvements, interference with utility services, and the realization of a reasonable enjoyment of property may require the removal of certain trees and ground cover; and I. Mitigate the environmental and aesthetic consequences of tree removal in land development through on -site and off -site tree replacement to help achieve a goal of no net loss of tree canopy coverage throughout the City of Edmonds; 23.10.010 Administering Authority The development services director ("director") or a designee shall have the authority and responsibility to administer and enforce all provisions of this chapter. 23.10.020 Definitions A. Caliper —The American Association of Nurserymen standard for trunk measurement of nursery stock. Caliper of the trunk shall be the trunk diameter measured six (6) inches above the ground for up to and including 4-inch caliper size and 12 inches above the ground for larger sizes. B. Canopy —The leaves and branches of a tree from the lowest branch on the trunk to the top. C. Critical Root Zone - The area surrounding a tree at a distance from the trunk, which is equal to one (1) foot for every one (1) inch of tree DBH. D. Developable Site — The gross site area of a lot minus critical areas and buffers. E. Diameter at Breast Height (DBH) - The diameter or thickness of a tree trunk measured at 4.5 feet from the ground. DBH is also known as Diameter at Standard Height (DSH). F. Dripline - The distance from the tree trunk, that is equal to the furthest extent of the tree's crown. G. Hazard tree - A tree that is dead, dying, diseased, damaged, structurally defective or exposed by recent removal of adjacent trees which makes it subject to a high probability of failure as determined by a qualified tree professional. H. Grove — A group of three (3) or more significant trees with overlapping or touching crowns. I. Improved lot — means mean a lot or parcel of land upon which a structure(s) is located, and which cannot be further subdivided pursuant to city subdivision regulations and zoning code. J. Limits of disturbance means the boundary between the area of minimum protection around a tree and the allowable site disturbance. 0 Packet Pg. 378 8.3.e K. Nuisance Tree — is a tree that is causing significant physical damage to a private or public structures and/or infrastructure, including but not limited to: sidewalk, curb, road, water or sewer or stormwater utilities, driveway, parking lot, building foundation, or roof. L. Protected Tree — A tree identified for retention and protection on an approved tree retention plan, replacement in relation to a permit or plan, and/or permanently protected by easement, tract, or covenant restriction. M. Pruning- means the proper removal of roots or branches of a tree according to the American National Standards Institute (ANSI) A300 pruning standards. N. Qualified professional — An individual with relevant education and training in arboriculture or urban forestry, having two (2) or more of the following credentials: 1. International Society of Arboriculture (ISA) Certified Arborist; 2. Tree Risk Assessment Qualification (TRAQ) as established by the ISA Track (or equivalent); 3. American Society of Consulting Arborists (ASCA) registered Consulting Arborist; 4. Society of American Foresters (SAF) Certified Forester for Forest Management Plans; For tree retention associated with a development permit, a qualified professional must have, in addition to the above credentials, a minimum of three (3) years' experience working directly with the protection of trees during construction and have experience with the likelihood of tree survival after construction. A qualified professional must also be able to prescribe appropriate measures for the preservation of trees during land development. O. Significant Tree — A tree that is at least six (6) inches in diameter at breast height (DBH) as measured at 4.5 feet from the ground. For trees with multiple leaders at four and one-half (4.5) feet height, the DBH shall be the combined cumulative total of branches greater than six (6) inches diameter at four and one-half (4.5) feet above the average grade. If a tree has been removed and only the stump remains that is below four and one-half (4.5) feet tall, the size of the tree shall be the diameter of the top of the stump. P. Specimen Tree — A tree of exceptional size or form for its species or rarity as determined by the city's qualified tree professional. Q. Tree - means a self-supporting woody plant characterized by one main trunk or, for certain species, multiple trunks, that is recognized as a tree in the nursery and arboricultural industries R. Tree Fund — refers to the fund created by Chapter 3.95 ECC. S. Tree removal — means the direct or indirect removal of a tree(s) or vegetation through actions including, but not limited to: clearing, cutting, girdling, topping, or causing irreversible damage to roots or stems; destroying the structural integrity of trees through improper pruning, unless pruning back to the point where the tree has been previously topped; poisoning; filling, excavating, grading, or trenching within the dripline that results in the loss of more than 20 percent of the tree's root system; or the removal through any of these processes of greater than 50 percent of the live crown of the tree. T. Tree topping - The significant cutting back of the leader stem or major branches, resulting in severely altering the growth potential of a tree. This definition does not apply when the sole purpose is to create a snag or snags for wildlife habitat. 7 Packet Pg. 379 8.3.e U. Viable tree - A significant tree that a qualified professional has determined to be in good health, with a low risk of failure due to structural defects, is windfirm if isolated or remains as part of a grove, and is a species that is suitable for its location. 23.10.030 Permits A. Applicability: No person shall remove, excessively prune, or top any significant tree except as provided by this chapter. B. Tree removal not specifically exempted in section 23.10.040 will be processed as a Type I permit. C. Procedural exemption. Tree removal associated with building permit, subdivision, or other land use approval will be reviewed with the associated project and will not require a separate tree removal permit. All clearing shall be consistent with and apply the standards established by this chapter. 23.10.040 Exemptions The following activities are exempt from the provisions of this chapter and do not require a permit: A. Removal of trees on an improved single-family lot, except for: 1. That portion of the property containing a critical area or its associated buffer. Critical area in this context does not include erosion hazards with slopes less than 25 percent. B. Removal of non -significant trees that are not protected by any other means. C. Removal of trees by the public works department, parks department, fire department and or franchised utilities for one of the following purposes: Installation and maintenance of public utilities or motorized or non -motorized streets or paths. 2. In response to situations involving danger to life or property, substantial fire hazards, or interruption of services provided by a utility. Franchised utilities shall provide notification to the City prior to tree maintenance or removal. A separate right-of-way permit may be required. D. Removal and maintenance of trees within City of Edmonds' parks at the direction of the Parks Department. Routine landscaping and maintenance of vegetation, such as pruning and planting, removal of invasive/exotic species, management of brush and seedling trees. Pruning should comply with ANSI A300 (Part 1 — 2017), Tree, Shrub and Other Woody Plant Management — Standard Practices, to maintain long term health. This includes maintenance of trees and vegetation required to be retained or planted under the provisions of the Edmonds Community Development Code. Pruning existing trees back to the point where they have been previously topped is considered maintenance for these trees alone provided pruning will be undertaken only to the extent necessary for public safety and tree health. Packet Pg. 380 8.3.e F. Trees that do not meet the exemptions in subsections A through E of this section may be removed with supporting documentation: Nuisance tree with documentation of the damage and any tree work that has been attempted to rectify the nuisance, and/or a statement from the applicant's qualified tree professional explaining why no arboricultural practices can safely rectify the nuisance. b. Hazard tree located outside a critical area with a tree risk assessment prepared by the applicants qualified professional documenting how the tree meets the definition of a hazard tree. c. Hazard tree removal in a critical area or critical area buffers consistent with the requirements of ECDC 23.40.220.C.8 23.10.050 Tree Removal Prohibited A. Protected Trees: Removal of protected trees is prohibited, except as provided for in ECDC 23.10.040.E Hazard and Nuisance Trees, or through an approved modification of a Landscape Plan. B. Vacant Lots: Removal of trees from a vacant lot prior to a project development is prohibited except as provided for in ECDC 23.10.040.F, hazard and nuisance trees. C. Demolition of Structures: Tree removal shall be prohibited as part of a permitted demolition except as required to reasonably conduct demolition activities subject to approval of the director. Tree replacement may be required for removed trees. D. In critical areas, critical area buffers, and in all native growth protection easements, tree removal is prohibited except as allowed per Chapters 23.40 — 23.90 ECDC. 23.10.060 Tree Retention Associated with Development Activity A. Introduction. The City's objective is to retain as many viable trees as possible on a developing site while still allowing the development proposal to move forward in a timely manner. To that end, the City requires approval of a tree retention plan in conjunction with the following applications: 1. Short subdivision 2. Subdivision 3. New multi -family development 4. New single-family development on a vacant lot or a demolition and replacement of a single-family house, and 5. Any tree removal on developed sites not exempted by ECDC 23.10.040. In order to make better decisions about tree retention, particularly during all stages of development, tree retention plans will require specific information about the existing trees before removal is allowed. Specific tree retention plan review standards provided in this section establish tree retention priorities, incentives, and variations to development standards in order to facilitate preservation of viable trees. 0 Packet Pg. 381 8.3.e B. Tree Retention Plan 1. An applicant for a development identified in subsection A must submit a tree retention plan that complies with this section. A qualified professional may be required to prepare certain components of a tree retention plan at the applicant's expense. 2. Tree Retention Plan Components. The tree retention plan shall contain the following information, unless waived by the director: a. A tree inventory containing the following: i. A number system of all existing significant trees on the subject property (with corresponding tags on trees); ii. Size (DBH); iii. Proposed tree status (trees to be removed or retained); iv. Brief general health or condition rating of trees (i.e.: poor, fair, good, excellent, etc.) v. Tree type or species. b. A site plan depicting the following: Location of all proposed improvements, including building footprint, access, utilities, applicable setbacks, buffers, and required landscaped areas clearly identified. If a short subdivision or subdivision is being proposed and the location of all proposed improvements has not yet been established, a phased tree retention plan review is required as described in subsection (3)(a) of this section; ii. Accurate location of significant trees on the subject property and adjacent properties where the canopy of adjacent significant trees extend onto the subject property (surveyed locations may be required); iii. Trees labeled corresponding to the tree inventory numbering system; iv. Location of tree protection measures; V. Indicate limits of disturbance drawn to scale around all trees potentially impacted by site disturbances resulting from grading, demolition, or construction activities; vi. Proposed tree status (trees to be removed or retained) noted by an `X' or by ghosting out; vii. Proposed locations of any required replacement trees as outlined in ECDC 23.10.080 and trees required to be planted in accordance with ECDC 23.10.060.C.5. c. An arborist report containing the following: i. A complete description of each tree's health, condition, and viability; ii. A description of the method(s) used to determine the limits of disturbance (i.e., critical root zone, root plate diameter, or a case -by -case basis description for individual trees); 10 Packet Pg. 382 8.3.e iii. Any special instructions specifically outlining any work proposed within the limits of the disturbance protection area (i.e., hand -digging, tunneling, root pruning, any grade changes, clearing, monitoring, and aftercare); iv. For trees not viable for retention, a description of the reason(s) for removal based on poor health, high risk of failure due to structure, defects, unavoidable isolation (windfirmness), or unsuitability of species, etc., and for which no reasonable alternative action is possible must be given (pruning, cabling, etc.); Description of the impact of necessary tree removal to the remaining trees, including those in a grove; 3. Additional Tree Retention Plan Standards for Short Subdivisions and Subdivisions a. Phased Review If during the short subdivision or subdivision review process the location of all proposed improvements, including the building footprint, utilities, and access, have not yet been established, the applicant may submit a Tree Retention Plan that addresses the current phase of development and limits removal to the impacted areas. A new Tree Retention Plan shall be required at each subsequent phase of the project as more information about the location of the proposed improvements is known subject to all of the requirements in this section. C. Tree Retention Requirements 1. General Tree Retention Requirements: Significant trees on lots proposed for development or redevelopment shall be retained as follows: ECDC 23.10.060.0 Tree Retention Requirements for Proposed Development Development Retention Required New single-family, short subdivision, or 30% of all significant trees in the subdivision developable site Multi -family development, unit lot short 25% of all significant trees in the subdivision, or unit lot subdivision developable site 2. Trees that are located within Native Growth Protection Areas, critical areas and their associated buffers, or that have otherwise been designated for protection shall not be removed except as provide for ECDC 23.10.040.E hazard and nuisance trees and ECDC 23.40.220.C.8 critical area hazard tree. 3. The director may require the retention of additional trees to meet the stated purpose and intent of this chapter, as required by the critical area regulations (Chapters 23.40 — 23.90 ECDC), or the Shoreline Master Program (Title 24 ECDC) or as site -specific conditions demand using SEPA substantive authority. 4. Every significant tree that is removed under this chapter must be replaced consistent with the requirements of ECDC 23.10.080. 5. For developing properties identified in ECDC 23.10.060.A that have fewer than three significant trees, trees shall be retained and/or planted that will result in the site having 11 Packet Pg. 383 8.3.e at least three trees, which will be significant at maturity, per 8,000 square feet of lot area. D. Priority of Tree Retention Requirements: Significant trees to be retained should be retained in the following order of priority: 1. Priority One: a. Specimen trees; b. Significant trees which form a continuous canopy; c. Significant trees on slope greater than 15 percent; d. Significant trees adjacent to critical areas and their associated buffers; and e. Significant trees over sixty (60) feet in height or greater than eighteen (18) inches DBH. 2. Priority Two: a. Healthy tree groupings whose associated undergrowth can be preserved; b. Trees within the required yard setbacks or around the perimeter; Trees that have a screening function or provide relief from glare, blight, or commercial development; d. Other significant native evergreen or deciduous trees; and e. Other significant nonnative trees. 3. Priority Three: Alders and cottonwoods shall be retained when all other trees have been evaluated for retention and are not able to be retained except where adjacent to open space, wetlands or creek buffers. In considering trees for retention, applicants and the City shall avoid, to the extent known, the selection of trees that may become hazardous because of wind gusts, including trees adjacent to utility corridors where falling trees may cause power outages or other damage. Remaining trees may be susceptible to blowdowns because of loss of a buffer from other trees, grade changes affecting the tree health and stability, and/or the presence of buildings in close proximity. 23.10.070 Tree Protection Measures During Development Prior to development activity or initiating tree removal on the site, vegetated areas, individual trees and soil to be preserved shall be protected from potentially damaging activities pursuant to the following standards: A. Preconstruction Meeting Required. Prior to the commencement of any permitted clearing and grading activity, a preconstruction meeting shall be held on site with the permittee and appropriate City staff. The project site shall be marked in the field as follows 1. The extent of clearing and grading to occur; 2. Delineation and protection of any critical areas and critical area buffers with clearing limit fencing; 12 Packet Pg. 384 8.3.e 3. Flagging of trees to be removed and tags on trees to be retained; and 4. Property lines B. Placing Materials near Trees. No person may conduct any activity within the protected area of any tree designated to remain, including, but not limited to, operating or parking equipment, placing solvents, storing building material or stockpiling any materials, or dumping concrete washout or other chemicals. During construction, no person shall attach any object to any tree designated for protection. C. Protective Barrier. Before development, land clearing, grading, filling or any land alteration, the applicant shall: 1. Erect and maintain readily visible temporary protective tree fencing along the limits of disturbance which completely surrounds the protected area of all retained trees, groups of trees, vegetation and native soil. Tree protective fencing shall be a minimum height of three feet, visible and of durable construction; orange polyethylene laminar fencing is acceptable. 2. Install highly visible signs spaced no further than 15 feet apart along the entirety of the protective tree fencing. Said sign must be approved by the director and shall state at a minimum "Tree and Soil Protection Area, Entrance Prohibited" and provide the City phone number for code enforcement to report violations. 3. Prohibit excavation or compaction of soil or other potentially damaging activities within the barriers; provided, that the director may allow such activities approved by a qualified professional and under the supervision of a qualified professional retained and paid for by the applicant. 4. Maintain the protective barriers in place for the duration of the project until the director authorizes their removal. 5. Ensure that any approved landscaping done in the protected zone subsequent to the removal of the barriers shall be accomplished with machinery from outside the protected zone or by hand. 6. In addition to the above, the director may require the following: If equipment is authorized to operate within the protected zone, the soil and critical root zone of a tree must be covered with mulch to a depth of at least six (6) inches or with plywood, steel plates or similar material in order to protect roots and soil from damage caused by heavy equipment. Minimize root damage by hand -excavating a 2-foot-deep trench, at edge of critical root zone, to cleanly sever the roots of trees to be retained. Never rip or shred roots with heavy equipment. c. Corrective pruning performed on protected trees in order to avoid damage from machinery or building activity. d. Maintenance of trees throughout construction period by watering and fertilizing. D. Grade. The grade shall not be elevated or reduced within the critical root zone of trees to be preserved without the director's authorization based on recommendations from a 13 Packet Pg. 385 8.3.e qualified professional. The director may allow coverage of up to one-half (1/2) of the area of the tree's critical root zone with light soils (no clay) to the minimum depth necessary to carry out grading or landscaping plans, if it will not imperil the survival of the tree. Aeration devices may be required to ensure the tree's survival. If the grade adjacent to a preserved tree is raised such that it could slough or erode into the tree's critical root zone, it shall be permanently stabilized to prevent soil erosion and suffocation of the roots. 3. The applicant shall not install an impervious surface within the critical root zone of any tree to be retained without the authorization of the director. The director may require specific construction methods and/or use of aeration devices to ensure the tree's survival and to minimize the potential for root -induced damage to the impervious surface. 4. To the greatest extent practical, utility trenches shall be located outside of the critical root zone of trees to be retained. The director may require that utilities be tunneled under the roots of trees to be retained if the director determines that trenching would significantly reduce the chances of the tree's survival. 5. Trees and other vegetation to be retained shall be protected from erosion and sedimentation. Clearing operations shall be conducted so as to expose the smallest practical area of soil to erosion for the least possible time. To control erosion, it is encouraged that shrubs, ground cover and stumps be maintained on the individual lots, where feasible. 6. The director may approve the use of alternative tree protection techniques if those techniques provide an equal or greater degree of protection than the techniques listed in this subsection. Directional Felling. Directional felling of trees shall be used to avoid damage to trees designated for retention. Additional Requirements. The director may require additional tree protection measures that are consistent with accepted urban forestry industry practices. 23.10.080 Tree Replacement A. Replacement required. Tree replacement is required for tree cutting permits required by this chapter and/or for tree removal associated with the development types identified in ECDC 23.10.060.A. Each significant tree to be removed shall be replaced as follows: For each significant tree between 6 inches and 10 inches DBH removed, one (1) replacement tree is required. For each significant tree between 10.1 inches and 14 inches in DBH removed, two (2) replacement trees are required. 3. For each significant tree greater than 14 inches in DBH removed, three (3) replacement trees are required. B. No tree replacement is required in the following cases: 14 Packet Pg. 386 8.3.e The tree is hazardous, dead, diseased, injured, or in a declining condition with no reasonable assurance of regaining vigor. The tree is proposed to be relocated to another suitable planting site, provided that relocation complies with the standards in this section. C. Prior to any tree removal, the applicant shall demonstrate through a tree protection and replacement plan, critical area mitigation plan, or other plans acceptable to the director that tree replacement will meet the minimum standards of this section. D. Replacement Specifications. 1. Minimum sizes for replacement trees shall be: a. one -and -one -half -inch caliper for deciduous trees; b. Six feet in height for evergreen trees. The director may consider smaller -sized replacement trees if the applicant can demonstrate that smaller trees are more suited to the species, the site conditions, and the purposes of this section, and that such trees will be planted in sufficient quantities to meet the intent of this section. 3. Replacement trees shall be primarily native species. Tree Replacement Fee -in -lieu. A fee -in -lieu of tree replacement may be allowed, subject to approval by the director after consideration of all other options. A tree replacement fee shall be required for each replacement tree required but not planted on the application site or an off -site location. 1. The amount of the fee shall be $1000 multiplied by the number of trees necessary to satisfy the tree replacement requirements of this section and shall be deposited into the City's Tree Fund. 2. The fee shall be paid to the City prior to the issuance of a tree removal permit or associated development permit. 23.10.085 Protected Trees Notice on Title The owner of any property that included a tree(s) identified for retention and protection on an approved tree retention plan, replacement in relation to a permit or plan, and/or permanently protected by easement, tract, or covenant restriction shall, as a condition of permit issuance, record a notice on title of the existence of such protected trees against the property with the Snohomish County auditor's office. The notice shall be approved by the director and the city attorney for compliance with this provision. 23.10.090 Bonding A. The director may require a performance bond for tree replacement and site restoration to ensure the installation of replacement trees, and/or compliance with other landscaping requirements as identified on the approved site plans. B. The bond shall be in the amount of 120 percent of the estimated cost of implementation of the tree replacement and/or site restoration including trees, irrigation and labor. 15 Packet Pg. 387 8.3.e C. A two-year maintenance bond shall be required after the installation of required site improvements and prior to the issuance of a certificate of occupancy or finalization of permit and following required landscape installation or tree replacement. The maintenance bond shall be in place to ensure adequate maintenance and protection of retained trees and site improvements. The maintenance bond shall be for an amount of 15% of the performance bond or estimate in subsection B. D. The director shall exempt individual single-family lots from a maintenance bond, except where a clearing violation has occurred or tree replacement is located within critical areas or critical area buffers. 23.10.100 Violation, Enforcement and Penalties A. Noncompliance with any section of this chapter constitutes a violation of this Code. B. A violation of any of the provisions of this chapter shall constitute a misdemeanor and shall be punishable as provided in Chapter 5.50 ECC. C. Penalties: Aiding or Abetting: Any person who, through an act of commission or omission, procures, aids or abets in the violation shall be considered to have committed a violation for the purposes of the penalty. All persons who have been found to commit a violation under this chapter shall be responsible for an equal share of any penalties imposed under subsection C.2. Civil Penalties: Any person violating any provisions of this chapter shall have committed a civil infraction and may be subject to civil penalties in addition to any criminal penalties. Pursuant to Chapter 64.12 RCW, the City may be entitled to triple the amount of civil damages claimed or assessed. The extent of the penalty shall be determined according to one or more of the following: a. An amount reasonably determined by the Director to be equivalent to the costs estimated by the City to investigate and administer the infraction; b. The economic benefit that the violator derives from the violation (as measured by the greater of the resulting increase in market value of the property or the value received by the violator or savings of construction costs realized by the violator performing any act in violation of this chapter); c. Removal of existing 12" diameter or larger trees in violation of this chapter will require an appraisal of the tree value by the city tree protection professional using trunk formula method in the current edition of the Guide for Plant Appraisal. The cost of the appraisal shall be paid by the person(s) who removed existing trees in violation of this chapter. d. Penalty for illegal removal of trees shall be $1,500 per tree less than 12" Diameter and the appraised value of trees 12" or more in diameter. Penalties shall be paid into the city Tree Fund. If diameter of removed tree is unknown, determination of the diameter size shall be made by the City Arborist by comparing size of stump and species to similar trees in similar growing conditions. 16 Packet Pg. 388 8.3.e The cost of replacing and replanting the trees and restoring the disturbed area according to a specific plan approved by the City. Violators of this chapter or of a permit issued thereunder shall be responsible for restoring unlawfully damaged areas in conformance with a plan, approved by the Director, that provides for repair of any environmental and property damage, and restoration of the site; and which results in a site condition that, to the greatest extent practical, is equivalent to the site condition that would have existed in the absence of the violation(s). If illegal tree topping has occurred, the property owner shall be required to have a certified arborist develop and implement a five (5) year pruning schedule in addition to monetary fines and required tree replacement. Civil penalties under this section shall be imposed by a notice in writing, either by certified mail with return receipt requested or by personal service, to the person incurring the same from the City. The notice shall describe the violation, approximate the dates) of violation, and shall order the acts constituting the violation to cease and desist, or, in appropriate cases, require necessary corrective action within a specific time. 4. Any fiscal penalty recovered under this section shall be deposited in the City's tree fund as established in Chapter 3.95 ECC. 23.10.110 Liability A. Liability for any adverse impacts, damages or injury resulting from work performed in accordance with any permit issued by the city under ECDC 23.10.030 shall be the sole responsibility of the permit applicant and/or owner of the property or site for which the permit was issued, and shall not be the responsibility of the city of Edmonds. Issuance by the city of any permit under this chapter shall not be construed as an assumption of any risk or liability by the city of Edmonds, nor as a warranty or guarantee that the work authorized by the permit will have no adverse impact or will cause no damages or injury to any person or property. B. Issuance by the city of a permit under ECDC 23.20.030 and/or compliance by the applicant and/or property owner with any permit conditions therein shall not relieve an applicant and/or property owner from any responsibility otherwise imposed by law for any adverse impacts, injury or damage to persons or property resulting from the work authorized by any permit issued under this chapter. C. Nothing contained in this chapter shall be deemed to relieve any property owner within the city limits from the duties imposed under Chapter 9.25 ECC to keep any tree or vegetation upon his property or under his control in such condition as to prevent it from constituting a hazard or a nuisance. D. The amount of any security required as part of any land development permit with which tree removal is associated shall not serve as a gauge or limit to the compensation that may be owed by a property owner as a result of injury or damages to persons or property resulting from any tree removal authorized under this chapter. 17 Packet Pg. 389 8.3.e EXHIBIT B 20.75.048 Conservation Subdivision Design A. Purpose. The purpose of this section is to promote retention of significant trees or specimen trees and to protect natural resources through some amount of flexibility in lot layouts of subdivisions in order to preserve trees and provide for low impact development. The director and the applicant shall work in good faith to find reasonable solutions. B. Applicability. Administrative design flexibility in residential zones is limited to the following development standards: 1. Setbacks. Street, side and rear setbacks may be reduced in all residential zones provided that: a. No street setback shall be less than fifteen (15) feet; b. No rear setback shall be less the ten (10) feet; c. No required side setback shall be less than five (5) feet; and d. Street and Rear setbacks in the RSW-12 zone shall not be reduced. Lot size and width. Lots within a subdivision may be clustered in a way that allows dwelling units to be shifted to the most suitable locations potentially reducing individual lot sizes and widths, provided that the overall density of the project complies with the density requirements of the zoning district in which it is located. Coverage. Structural coverage may be increased on individual lots provided that, in total, coverage of the area within the subdivision does not exceed the lot coverage allow required for the zoning district in which it is located. 4. Access. Variations in parking lot design and/or access driveway requirements may be granted when the public works, fire and planning officials determine the variations to be consistent with the intent of city codes and standards. C. Properties which include trees that are identified for retention and protection is association with design flexibility approved under this section must record a notice on title consistent with ECDC 23.10.085. IN Packet Pg. 390 8.3.e EXHIBIT C 3.95 Tree Fund 3.95.010 Tree Fund Established There is hereby created and established a fund known as the "Tree Fund." 3.95.020 Funding Sources Monies for the Tree Fund shall come from the following sources: A. All revenue, mitigation fees, civil fines, and penalties received by the city under Chapter 23.10 ECDC. B. All civil penalties received under Chapter 23.40 ECDC. C. Donations and grants for tree purposes; and D. Other monies allocated by the City Council 3.95.040 Funding Purposes A. Monies in the Tree Fund maybe used for the following purposes, as reviewed and approved by the city: 1. Providing tree vouchers to individuals purchasing and planting trees in the City of Edmonds; 2. Paying for services provided by a qualified tree professional; 3. Paying for services that support the urban forest management and health; 4. Acquiring, maintaining, and preserving wooded areas within the city; 5. Purchasing supplies and materials for the city's observance of Arbor Day or other educational purchases; 6. Other purposes relating to trees as determined by the city. B. Monies from the Tree Fund must not be used to purchase trees required for replacement under the conditions Chapter 23.10 ECDC, nor used to purchase trees required for replacement under the conditions of a violation. Further, they cannot be used in any manner that will profit the grantee. C. Monies deposited into the tree fund for a fee -in -lieu of tree replacements as provided for in ECDC23.10.080.E must be used to purchase trees for planting. 19 Packet Pg. 391 9.1 City Council Agenda Item Meeting Date: 03/2/2021 Ordinance Establishing Emergency Interim Regulations Related to Landmark Trees Staff Lead: Susan Paine, Council President Department: City Council Preparer: Scott Passey Background/History N/A Staff Recommendation Discussion and potential action. Narrative N/A Attachments: 2021-03-02 Interim Ordinance - Landmark Trees Packet Pg. 392 9.1.a CITY OF EDMONDS, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ESTABLISHING AN INTERIM EMERGENCY REGULATION TO PROHIBIT THE REMOVAL OF CERTAIN LANDMARK TREES ON A TEMPORARY BASIS, SETTING SIX MONTHS AS THE EFFECTIVE PERIOD OF THE INTERIM REGULATION, AND DECLARING AN EMERGENCY. WHEREAS, the City Council is in the process of adopting new tree regulations; and WHEREAS, the City Council wants to consider adopting an additional regulation that would provide greater protection to trees of especially significant size; and WHEREAS, such additional regulation for the City Council's consideration may apply to all private properties in the City; WHEREAS, it will take several months for the City to evaluate and consider the merits, scope, and details of such a regulation; and WHEREAS, the City Council desires to adopt the following interim regulation to protect landmark trees while this work can be done; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS DOES ORDAIN AS FOLLOWS: Section 1. Purpose. The purpose of this interim regulation is to temporarily protect certain landmark trees from tree removal as that term is defined in ECDC 23.10.020.S. This temporary protection will allow the City adequate time to adopt a permanent regulation to govern the removal of such trees. For the purposes of this ordinance, a "landmark tree" shall be defined as any tree with a diameter at breast height (DBH) of twenty-four inches or more. Section 2. Applicability. The exemption contained in ECDC 23.10.040.A shall have no applicability to the provisions of this ordinance. This ordinance shall not apply to any tree Packet Pg. 393 9.1.a removal associated with and permitted through a building permit, subdivision, or other land use approval. Section 3. Prohibition. For as long as this ordinance remains in effect, it shall be unlawful to direct any act of tree removal toward a landmark tree, as that term is defined in Section 1, above, unless the landmark tree also meets the definition of hazard tree in ECDC 23.10.020.G or nuisance tree in 23.10.020.K. Section 4. Duration of Interim Regulations. The interim regulations imposed by this Ordinance shall commence on the date of the adoption of this Ordinance. As long as the City holds a public hearing on the interim regulations and adopts findings and conclusions in support of the interim regulations (as contemplated by Section 5 herein), the interim regulations shall not terminate until six (6) months after the date of adoption, unless it is repealed sooner. Section 5. Public Hearing on Interim regulations. Pursuant to RCW 36.70A.390 and RCW 35A.63.220, the City Council shall hold a public hearing on this interim regulation within sixty (60) days of its adoption. In this case, the hearing shall be held on April 20, 2021 unless the City Council, by subsequently adopted resolution, provides for a different hearing date. No later than the next regular Council meeting immediately following the hearing, the City Council shall adopt findings of fact on the subject of this interim regulations and either justify its continued imposition or cancel the interim regulations. Section 6. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Packet Pg. 394 9.1.a Section 7. Declaration of Emergency. The City Council hereby declares that an emergency exists necessitating that this Ordinance take effect immediately upon passage by a majority vote plus one of the whole membership of the Council, and that the same is not subject to a referendum. Without the immediate adoption of these interim regulations, the City faces the possible removal of landmark trees. Therefore, the interim regulation must be imposed as an emergency measure to protect the public health, safety and welfare, and to prevent the removal of landmark trees. This Ordinance does not affect any existing vested rights. Section 8. Publication. This Ordinance shall be published by an approved summary consisting of the title. Section 9. Effective Date. This Ordinance shall take effect and be in full force and effect immediately upon passage, as set forth herein, as long as it is approved by a majority plus one of the entire membership of the Council, as required by RCW 35A.12.130. If it is only approved by a majority of the Council, it will take effect five days after passage and publication. APPROVED: MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY Packet Pg. 395 9.1.a APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: :• JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 396 9.1.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2021, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ESTABLISHING AN INTERIM EMERGENCY REGULATION TO PROHIBIT THE REMOVAL OF CERTAIN LANDMARK TREES ON A TEMPORARY BASIS, SETTING SIX MONTHS AS THE EFFECTIVE PERIOD OF THE INTERIM REGULATION, AND DECLARING AN EMERGENCY. The full text of this Ordinance will be mailed upon request. DATED this day of , 2021. CITY CLERK, SCOTT PASSEY Packet Pg. 397 9.2 City Council Agenda Item Meeting Date: 03/2/2021 4th Avenue Cultural Corridor Public Process Staff Lead: Patrick Doherty Department: Community Services Preparer: Megan Luttrell Background/History The Fourth Avenue Cultural Corridor has been a concept -level project envisioned and in preliminary planning stages since 2004. It was the keystone capital project included in the City's application for Creative District designation. In 2020 the City hired Crea Consultants to assist us in developing working concepts for the Corridor improvements, as well as engaging the public for their input and preferences. The attached presentation, which will be presented at the 3/2/21 Council meeting, summarizes the project's background, objectives, concepts explored and public input/preferences. Staff Recommendation Request Council direction on preferred improvement concept to develop further in future schematic design development. Narrative See presentation. Attachments: Presentation Packet Pg. 398 4 City of DmnNF)S 4T" AVENUE CULTURAL CORRIDOR 2020 CONCEPTUAL DESIGN and PUBLIC PREFERENCES r F n'�'o V ��. o®� E O M O H V 5 CREATIVE 7"' DISTRICT I 9.2.a I Packet Pg. 399 1 In 2020 staff worked with CREA AFFILIATES, on concepts a48 public process Considerations: What is Edmonds Cultural Corridor? What is special about the location? - How did it come to be? Creating a special place Considerations for Schematic Design - roadway and public spaces bm 4 AV' K �- —- Z� } F - r 4T" AVENUE EXISTING MURALS, EDMONDS ■ I 9.2.a I Packet Pg. 400 1 WHY HERE? The City of Edmonds ... Celebrates A seaside ambiance Appealing small-town quality A walkable downtown An active art community Showcases year-round events Community sense of pride and involvement in the arts ■ Certified as the State's first Creative District ■ Civic commitment to arts and culture Integrates artwork into the "fabric" of public spaces Packet Pg. 401 1 Goals ■ Draw pedestrians between the ECA and downtown businesses. ■ Transform a unique street into a walkable arts destination. ■ Establish a new community gathering place. ■ Provide a visible and accessible space to display temporary art and host related activities. Packet Pg. 402 1 I 9.2.a I Objectives ■ Connect the Edmonds Center for the Arts with Main Street through an enhanced and unique pedestrian connection. ■ Welcome mixed -use development with upper story residential uses. ■ Accommodate a variety of cultural events and exhibits that will attract visitors and stimulate economic development. Packet Pg. 403 1 I 9.2.a I Cultural Corridor Concept • Celebrates the variety in arts and culture in the Edmonds community. Establishes a unique and memorable sense of place. • Includes permanent and temporary cultural features and events. Supports key goals of Edmonds Creative District • Draws residents and visitors to the downtown area. Packet Pg. 404 1 Arts and Culture... • Transform the commonplace into surprising moments. • Bring mystery and magic to a streetscape experience. • Create a memorable experience. • Strengthen community. C" Packet Pg. 405 1 I 9.2.a I °F eD.yO R EDMONDS CENTER ♦" FOR THE ARTS s t FERRYTERMINAL °�� •.• s :. ��♦••••••• .IeL!� ••• Cyr t` ,e m. •♦ • ••• rNo PORT OF EDMONDS Q CASCADIA ART BRACKELTTSLANDING MAIN STREET CITY HALL MUSEUM NORTH AND SOUTH V♦I-N DR ip ' � - -NTE—RDS1 � _ VTOWN CREA VE DISTRICT BOUNY I'll I IT PUBLIC SAFETY CIVIC PARK COMPLEX ■ Uninterrupted views between the ECA and downtown. ■ A block from City Hall, the Public Safety Complex and Civic Park. ■ Intersects with major paths between the waterfront and civic facilities. d v 0 d v a L 0 •L 0 U R 3 U O 3 c O a' t C O .N a� C 0 CU r— Qi IL r a I Packet Pg. 406 1 Characteristics ■ A quiet street. ■ Historic buildings. ■ Less than an average 350 cars/ day in either direction at Main Street. ■ Few driveways onto 4tn ■ Secondary access through rear alleys. ■ Artwork references community history. F r r PERFORMING ARTSCEWER I .7Il' 1 I IS t14 p s FINE $FAAON COUNCIL .i CH Mlp$ �_ I ;. rwa � [IT7 p HAu i W1fWMANO - - From cum /• IE� PueLIC p CONUfRC- I � MI%EDuSE -1. _ RE$VENUAk ALLEY _ IWO LANo1CA1'e TREE ROPE _ . ---- All_r wDCES4 --- $FARM 5ORN uaE -- WE __M �, WREN LIN[ PROPERTY UNE N 4) V 0 a 0 •L L O U L U 3 c m Q r C O N NN� L7� O EC C d V) ^^d a. E L a+ a Packet Pg. 407 1 I 9.2.a I 4thAvenue Cultural Corridor 2004-05 Planning Board - Identifies Arts Corridor on 41" which leads to a creation of BD5 zoning. 2007-09 Parks, Recreation and Cultural Service Department gets 50,000 from the National Park Service's Preserve America for 4th Avenue Cultural Corridor Implementation & Funding Plan. 2016 Interim Public Art Project funded by EAC and Edmonds Arts Festival Foundation "Luminous Forest" by artist lole Alessandrini 1 1 1 1 1 1 Li LA L♦l 1 1 t l � 2006 2014 2016 Parks, Recreation and Cultural Service Department updates the Streetscape Plan, adding the 4th Avenue Arts Corridor Concept Plan. Parks, Recreation and Cultural Services updates Community Cultural Plan that prioritizes interim steps to implement the 4th Ave Cultural Corridor Plan. 2018 Community identifies completion of 4t" Avenue Cultural Corridor as goal in 5 year work plan as a part of its Creative District designation. Western Washington University and Association of WA Cities on Sustainable Cities Partnership develop four potential public relations campaigns. 2020 A tentative conceptual design is developed and tied to cost estimates. Through public input schematic design direction was identified. I I 1 I Ll Li Lil I l 2019 Parks, Recreation & Cultural Services contracts for a site survey and a consultant to facilitate development of a feasible project concept. Meetings held with ECDAC and the public. Packet Pg. 408 1 I 9.2.a I 2005-6 i ■ T� I Y ' r ■ + I A I � SECTION 1 SECTION 22 9TR�xG7HGN rzn�gr�iAN Ge7WyCC7�N i ■ I T' ■ SECTION 3 Packet Pg. 409 1 BUILDING THE i= RECURRING THEMES FROM PUBLIC INPUT R Art reflecting both ends of corridor. ■ Sequential discovery of art elements. ■ Elements that are approachable and interactive. ■ Space for cultural events. ■ Space for street artists. Pocket park at Sprague. Encourage artist studio store fronts. ■ Outdoor cafe seating areas. Packet Pg. 410 1 BD-5 Zoning ■ Ground floor with commercial space ■ Shall be oriented to 4th Avenue ■ At least one building entry shall face 4th Avenue ■ Architectural details and/or applied art shall be incorporated ■ If structure is set back from the street, it shall have landscaping and/or artwork ■ Live/work uses are encouraged within the BD5 zone. �SITEIDARDS i Desig nated Street Front LEY ST DALEY ST t. I �r w . ' F 81- r m 3h eff .� B02 ]` - 7--FT a sT y BELL ST r ➢I ad2 q 904 m tt -DAYTO a d N - MAPLF .ST 1 ALDER ST y N�= w s. ant } n I�. ALDER 3T C I ------------- w,r ury � '¢ Boa HOWELL VIAY N w a � x LJI I- - W OWE 2M MAC,NOLIA LA w1 HOMELANDR HE oCN WAY_-. MFULorx w:,. I 9.2.a I N N d V O d 3 a 0 0 U R U a' C 0 N C 0 CU c d CL 0 E t V Q Packet Pg. 411 1 i Desig nated Street Front LEY ST DALEY ST t. I �r w . ' F 81- r m 3h eff .� B02 ]` - 7--FT a sT y BELL ST r ➢I ad2 q 904 m tt -DAYTO a d N - MAPLF .ST 1 ALDER ST y N�= w s. ant } n I�. ALDER 3T C I ------------- w,r ury � '¢ Boa HOWELL VIAY N w a � x LJI I- - W OWE 2M MAC,NOLIA LA w1 HOMELANDR HE oCN WAY_-. MFULorx w:,. I 9.2.a I N N d V O d 3 a 0 0 U R U a' C 0 N C 0 CU c d CL 0 E t V Q Packet Pg. 411 1 I 9.2.a I ■ New downtown public restrooms. ■ Art elements that reflect history, like "The Stages of History" walking tour. ■ New Cascadia Art Museum. ■ Downtown Murals project. ■ Creative District designation by ARTSWA. 0Yrt e D M 0 N O S CREATIVE - DISTRICT - http://www.edmondsstagesofhistory.com STAGES OF HISTORY MARKER 9-m CASCADIA ART MUSEUM i Packet Pg. 412 1 [ OVER THE YEARS ■ I 9.2.a I LA I Packet Pg. 413 1 Creating a Special Place 2020 Concept 4 I 9.2.a I U) w u 0 L a. 2 a. S.- 0 �L L 0 U L U 3 c m N 0 U) L a. r E a Packet Pg. 414 1 DALEY STREET GATEWAY ." .w. v RIM ` MAIN STREET GATEWAY Proposed Phasing: Three blocks will be ■ REBUILT AND RECREATED FOR PEDESTRIAN -ORIENTED DESIGN ■ RECAST FOR TEMPORARY AND PERMANENT ART INSTALLATIONS ■ REMANDED TO ALLOW FOR COMPLEMENTARY ACTIVITIES IN THE PUBLIC REALM a� 0 a 2 a 0 `L 0 U 3 3 U 7 C a' y+ r C N 0 Cu r_ a c r a I Packet Pg. 415 1 -�Rl f! M lb - ` _}�J lr 9 Main to Edmonds Streets. ■ WILL BE DESIGNED FOR ACTIVE USES SINGLE EVENT OR SHORT PERIOD OF TIMES ■ WILL HOST PERMANENT AND TEMPORARY EXHIBITS SCULPTURE, PAINTING, POETRY, LIGHT ART ■ MAY HOLD EVENTS PUPPET SHOWS AND MUSIC TO STREETPLAYS AND DANCE a� 0 a 2 a L 0 •L 0 U R U a' c 0 .N NN0 L7� cu a as r a Packet Pg. 416 Main to Edmonds... ■ Tie into utility improvements at Main Street intersection. Enhance Bell and Edmonds Street intersections. Create a pedestrian oriented experience. ■ Allow for flexibility in display and safe walking during events. Allocate space for permanent and temporary art and events. ■ Create places to convene. ■ Plan for occasional displays and performances in roadway by closing to vehicular traffic. Packet Pg. 417 1 4 IN ww- Ml 'aAd- kp . r7- Jf, 4"i .2 bw2j) I TI. .2 rL 0 �L L tea, V d OL > .r Od 1�9-m I ��l 0 A rr vim Packet Pg. 423 oLj 17. < _ r rn r rn MAIN STREET - • t t D s s 'm Ii r^ • �2 Edmonds to Daley Streets. ■ WILL BE DESIGNED FOR PASSIVE USE WALKING DOG, PEOPLE WATCHING, POCKET PARK AT SPRAGUE ■ WILL INCLUDE NEW LANDSCAPING GREEN INFRASTRUCTURE AT EDMONDS STREET INTERSECTION ■ COULD HOST SHORT-TERM EXHIBITS ON SIDEWALKS SCULPTURE, PAINTING, POETRY, LIGHT ART ■ WILL TRANSITION FROM 3RD AVENUE ENTRY A NEW BOULEVARD AND ENTRY PLAZA AT DALEY COULD BE DEVELOPED IN PARTNERSHIP WITH THE ECA a Packet Pg. 424 1 For this block... ■ Enhance intersections. ■ Retain street profile. ■ Explore a tree -lined boulevard along the west sidewalk. ■ Create a pocket park at Sprague Street. ■ Develop places to rest and talk. ■ Recreate surface light art in this section. Packet Pg. 425 1 7 Ijll RIF . 'Xffm �u rii PF AN FAT mill r_lj I 9.2.a �3' P' F •, � +Y Ar ,' m �W-A 14 k. • - .ram-• `ter � ",gyp �.,� t I 9.2.a I _ SAFE WALKING SURFACES � 1 IMAS S r �- r,• Y .7 M'I XRT a Packet Pg. 429 1 COLOR IN SPACE F •i! �' ; d � may* ' � . � . BOLLARDS IbHTING �� MAR S PLANTS � ; ' `�' •'�-'fix AV ir + PAINTED INTERSECTIONS SCULPTURES I 9.2.a I d,2d is Nq "i I Packet Pg. 431 1 PASSIVE ART �!!, ~ , * P �:. lit oo� lot ■yl� j � � ... `"''•�'liawREAMI F� ...,.. -- LIGHTING - • ART AS LANDSCAPE Sol _ 1} ip MA �ay,& ARTS . LIGHT IN THE LANDSCAPE Considerations for Schematic Design 4 I 9.2.a I Packet Pg. 433 1 Main to Edmonds... ■ How do we create an art - infused safe and inviting pedestrian connection? ■ With limited right-of-way how can we provide more space for people and art? ■ What option (s) would you choose for reshaping 4tn Avenue's public right-of- way? How can we carve out a space that adjusts to unique site conditions? h, Phase 1 How do we get there? 4 I 9.2.a I U) 0 L a. a. 0 �L 0 U U 3 C N a 0 C 0 0 U) a. E a Packet Pg. 434 1 I 9.2.a I MAIN TO BELL STREET .......... 22' W 7' 0n TRAVEL LANE 701 7. 0" 36, 0„ A 7' 0„ 1 � -j SIDEWALK ROADWAY SIDEWALKi' 7 I 50, 0" I STREET WIDTH z �. 50, p» .z m 1 RIGHT-OF-WAY' I m Per 2020 Property Survey FEATURES ■ Two-way travel lanes. ■ Parking on both sides. ■ Built to roadway standards. ■ Sidewalks wide enough for 2-3 people. ■ Landscaping at Main Street and a few street trees. ■ Three overhead lights. FUNCTION ■ Free flowing traffic. ■ Occasional vehicular conflicts at Main Street intersection. - Maximum parking. ■ Limited space for art or performances ■ Limited greenery. ■ Moderately lit. Packet Pg. 435 1 I 9.2.a I P)ELL TO EDMONDS STREET b j SIDEWpu AL ROADWAY SIDEWALK j-0 MI 43'0" G j STREET WIDTH j� z �- 60' 0" .i z m I RIGHT-OF-WAY' Im FEATURES ■ Wider right-of-way. ■ Narrower roadway. ■ Two-way travel. ■ Parking on both sides. ■ Narrow, cracked sidewalks. ■ Low-level lighting in roadway (luminous forest). FUNCTION ■ Maximum parking. ■ Not standard travel lanes. ■ Slow traffic. ■ No landscaping in the public realm. ■ Limited space for art or seating. ■ Relatively dark walkways. . Per 2020 Property Survey Packet Pg. 436 1 I 9.2.a I BELL TO EDMONDS STREET STREET WIDTH RIGHT-OF-WAY' FEATURES ■ Two-way with parking on both sides. ■ Standard travel lanes. ■ Standard sidewalks for 3-4 people and amenities New pedestrian scale vertical lighting. Per 2020 Property Survey FUNCTION ■ Wider roadway. ■ Wider sidewalks with some art space. ■ Wider streets for events. ■ Underground overhead poles and wires ■ Brighter walkways. ■ Street edge close to buildings. a Packet Pg. 437 1 ■ Need a minimum of 8' for an inviting and comfortable pedestrian experience. ■ Need a minimum of an additional 4' for art, displays and activities. ■ Maintain vehicular access per fire safety standards. ■ Retain parking (on one or both sides) . ■ Width of public sidewalk can vary to accommodate individual site conditions. ■ Art space beyond sidewalks can be overseen by adjacent properties. EXPAND REDUCE OUTWARDS ROADWAY ,ter I I I I I i i i i i i i i i i j 810" I 4, 0" I TO" I 11, Q„ I WALKING AMENITY O TRAVEL ZONE ZONE LANE i Packet Pg. 438 1 I 9.2.a I Roadway Options For existing street width between Bell and Edmonds IAM ! a yf} Packet Pg. 439 1 r j4r IfINA _ _ I 22, o" T V, TRAVEL LANE I i_ 7' 0" 29' 0" 0» O l ■1� `'SIDEWALK ROADWAY SIDEWALK I �, 43' 0�, 43' 0" STREET WIDTH � I s0, 0` m I_ RIGHT-OF-WAY' FUNCTION ■ Similar roadway and sidewalk widths. Similar traffic flow. Half the number of parking spaces. Underground overhead poles and wires. ■ Limited space for pedestrian lighting. ■ Art and seating space in perimeter greenspace overseen by private property owners. I 9.2.a I M ' Per 2020 Property Survey I Packet Pg. 440 1 FUNCTION ■ Roadway and sidewalk widths unchanged. ■ Traffic flow north between Main and Edmonds Street. ■ Maintain number of parking spaces. ■ Limited space for pedestrian lighting. ■ Art and seating space in perimeter greenspace overseen by private property owners. ■ Reduce vehicular conflicts at Main Street intersection. ■ Wider sidewalks between Main and Bell Streets. 9.2.a I - Per 2020 Property Survey Packet Pg. 441 1 I 9.2.a I T j SIDEWALK ROADWAY SIDEWALK i,u ; u i_ 43' 0" J I T j `� STREET WIDTH j -< M I RIGHT-OF-WAY' I m FUNCTION ■ Roadway narrowed by 8.' ■ No parking between Bell and Edmonds Streets. ■ Same traffic flow. ■ Wider sidewalks for seating, lighting and art. ■ Additional art and seating space in perimeter greenspace overseen by private property owners. - Per 2020 Property Survey a Packet Pg. 442 1 I 9.2.a I I KAV L L LAN L r7 I i 0" 33' 0 U j IDEWALK ROADWAY SIDEWALK• j M MI 43'0" IM j STREET WIDTH j z j= 60, 0,, z m I RIGHT-OF-WAY' .j I m FUNCTION ■ Roadway widened by 3.' ■ One-way traffic flow north of Bell Street to Edmonds Street. ■ Similar number of parking between Bell and Edmonds Streets. ■ Narrower sidewalks do not allow for seating, lighting and art. ■ Additional art and seating space in perimeter greenspace overseen by private property owners. Packet Pg. 443 1 Which of the street v-Ngj sections do vou refer? TR.,lEl LAN yI PIDEWALK ROADWAY AI 9 STR EETWIDTH RIGHT-OF-WAY' TRAVE. LANE ROADWAY 43(r STREET WID'Ill aj WGI RIGHT-OF-WAY' O STREET SECTIONJ!m ROADWAY SIDEWALK jy 43'(r STREETWID711 So Q, RIGHT-OF-WAY" Im TRAVEL LANE ROADWAY 43'0' STREETWID7H 2 RIGHT-OF-WAV' - im > to =Ir 7 TRAVELLANE ji). (r - 30, (r SIDEWALK 10.0. SIDEWALK ROADWAY BUILT -TO -STANDARDS —ac —et FP k P g. 444 I 9.2.a I Focus on Pedestrian Realm Options for creating a pedestrian realm for art, activities and a generous space for walking. . V I Packet Pg. 445 1 NEW EDGE I 9.2.a I 6' 6" 30' 0" 15' 0" b I PIDEWALK ROADWAY SIDEWALK T L 51' 6' I MM STREET Wi ETH I �= 60' 0', z m I RIGHT-OF-WAY` .i z I m Per 2020 Property Survey FUNCTION ■ One sidewalk is widened by 9'. ■ Wider sidewalk allows for art, seating and pedestrian lighting. ■ The other sidewalk does not allow for pedestrian lighting. ■ Art and seating space for the narrow sidewalk is in the perimeter greenspace that will be overseen by private property owners. Packet Pg. 446 1 I 9.2.a I '1 rl-f O $. 0' 4' 6j. 301 0" ■ 4. 6» . $. 0" � IO v I SIDE^ ROADWAY SIDEWALK! -0 M I �. 55' 0' I M STREET WIDTH �j I m I RIGHT-OF-WAY' I m Per 2020 Property Survey FUNCTION ■ Both sidewalks are widened for 3-4 people and pedestrian lighting but not enough to accommodate art or seating. ■ A landscaped strip separates the sidewalk from the roadway and can hold pedestrian lighting and art / seating. Additional art and seating space is in the perimeter greenspace that will be overseen by private property owners. Packet Pg. 447 1 fp rol p i= 10' 6„ 50EWALK m� I < �I ml s0° 0" ROADWAY 5110, STREET WIDTH 69. 0" RIGHT-OF-WAY' FUNCTION ■ Both sidewalks are widened for art/ seating and pedestrian lighting. ■ Additional art and seating space is also available in the perimeter greenspace that will be overseen by adjacent property owners. 10' 6" SIDEWALK i ' Per 2020 Property Survey I 9.2.a I Li a Packet Pg. 448 1 a.2.a I 30' Q" 15' ❑" i ;0 0 j SIDEWALK ROADWAY ��� SIDEWALK �� 0 < I STREET WIDTH I� �- 66" 6"� z m I RIGHT-OF-WAY' i .z m Per 2020 Property Survey FUNCTION ■ Both sidewalks are widened for maximum art/ seating and pedestrian lighting. ■ Potential for mid -block landscaped areas and planters. Packet Pg. 449 1 9.2 a Which pedestrian realm do o you prefer? Lti a 2 a Lo L IPIDIRWALK SIDEWALK [Q I j !SIDEWALK ROADWAY SIDEWALK I� 3 STREET WIDTH STI�i ET WI al m I` RIGHT-OF-WAY' �x Im m!- -- I 6-O F;IOIrt�F-OF Ir jm 7 C iv xmu nepm am-. h'xw�arm Q� Q t O A I 0 �° I Oj I` SIDEWALK � ROADWAY � S�ALIC ' Oj SIDEWALK ROADWAY SIDEWALK(n L �I it 51'°' wy, a I STREET W1DTk STREET WIDTH r I m I D' [m m RK1NTdF-WAY- jm RIO4IT-OF-WAY" vn monrp=.. arw, yr xw unarm t V Q Packet Pg. 450 1 I 9.2.a I PA • Virtual Open House held 8/24/20 • Online Survey 8/25 - 9/26/20 • 214 responses received (32 during Open House; 182 from survey) Pedestrian Safety and Amenities are a Priority • safety of walking surfaces • wider walking areas • added seating • unique lighting • trees and plantings • art elements like colorful crosswalks • permanent sculpture • occasional exhibits • opportunity for mini seasonal fairs 160 140 n} ,C0 W 60 40 20 0 5 a� 0 IL a 0 �L 0 U R L 3 r U 3 c a r C 0 .N 0 CU L a c 0 r a Packet Pg. 451 1 s Pedestrian Safety and Amenities are a Priority 1 -4 � 5 0 b` 9w rn w u 0 L Q. V a S.- 0 �L L 0 U 3 U 3 c m Q t 0 N 0 c� c m rn a� L r E a Packet Pg. 452 1 I 9.2.a I s Preferences for Street Cross -Section and Sidewalk Treatment 70 ..... 60 4( 30 20 i3 Two-way] One -Way Narrow One -Way Built to parking 2 parking Roadway Back -In Standards 20 ,0D y 80 .... 60 40 20 New Edge Wide Edges Landscaped Full Buildout Walks The preferred option for future schematic design is the One-way Two -Parking Alternative with a focus on enhancing the pedestrian realm. This could be accompanied by new seating, adding color and unique lighting to the street, as well as making sure that the entire public space can host occasional or permanent exhibits, sculptures and events. This option maintains parking, while enhancing walkability, including artistic treatment and allowing for gatherings. Depending on location, improving portions of the right-of-way where encroachment exists would occur on a case -by -case basis and in close coordination with the property owners. Packet Pg. 453 1 I 9.2.a I Next Steps Council may wish to adopt the publicly preferred concept and design preferences This will inform schematic design development in the future Schematic design development will also involve public input and Council review Packet Pg. 454 1