Recreation and Conservation Office Interlocal Agreement for Applicant Resolution-AuthorizationpF EVtio �
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No. 2x-SO917> l C7
(City Clerk Use Only)
CONTRACT ROUTING FORM
Shannon Burley Routed by: Carrie Haslam, P&R
Parks & Recreation Date: 03/18/2020
Recreation and Conservation Office
Recreation and Conservation Office Applicant Resolution/Authorization
Type of Contract: (GR) Grants (1) Intergovernmental Agreement (L) Lease Agreement
I-- (S) Purchase of Services (W) Public Works (0) Other
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I Z Bid/RFP Number:
f V Effective Date: 03/10/2020 Completion Date: 12/31/2025
V Has the original City contract boilerplate language been modified? ayes G No
I-- If yes, specify which sections have been modified:
p Description RCO resolution/authorization authorizing Mayor Nelson as representative/agent for Marina Beach projects
v I of Services: with respect to RCO grants.
Total Amount of Contract: $ 1,000,000.00
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ZAre there sufficient funds in the current budget to cover this contract? a Yes a No
Z Remarks:
Authorization Level: Mayor
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I 1. Project Manager
2. Risk Management/Budget
Z 3. City Attorney
t7 4. Consultant/Contractor
N 5. Other
❑ 6. City Council Approval
Date (if applicable)
❑✓ 7. Mayor
❑ 8. City Clerk
Amount
Amount:
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Recreation and Conservation Office
Applicant Resolution/Authorization
Organization Name: City of Edmonds
Resolution No. (if applicable): I ql,
Project Numbers, and Names: 20-1296 Marina Beach Park Redevelopment; 20-1322 Willow Creek at
Marina Beach Park
This resolution/authorization authorizes the person identified below (in section 2) to act as the authorized
representative/agent on behalf of our organization and to legally bind our organization with respect to the
above Project(s) for which we seek grant funding assistance managed through the Recreation and
Conservation Office (Office).
WHEREAS, state grant assistance is requested by our organization to aid in financing the cost of the Project(s)
referenced above;
NOW, THEREFORE, BE IT RESOLVED that:
1. Our organization has applied for or intends to apply for funding assistance managed by the Office for the
above "Project(s)."
Mike Nelson, Mayor, is authorized to act as a representative/agent for our organization with full
authority to bind the organization regarding all matters related to the Project(s), including but not limited
to, full authority to: (1) approve submittal of a grant application to the Office, (2) enter into a project
agreement(s) on behalf of our organization, (3) sign any amendments thereto on behalf of our
organization, (4) make any decisions and submissions required with respect to the Project(s), and (5)
designate a project contact(s) to implement the day-to-day management of the grant(s).
3. Our organization has reviewed the sample project agreement on the Recreation and Conservation Office's
WEBSITE at: https:/1rco.wa.gov/wp-conteni&ploads/2ZQ 910615amplePro'Agreement.pdf. We understand
and acknowledge that if offered a project agreement to sign in the future, it will contain an
indemnification and legal venue stipulation (applicable to any sponsor) and a waiver of sovereign
immunity (applicable to Tribes) and other terms and conditions substantially in the form contained in the
sample project agreement and that such terms and conditions of any signed project agreement shall be
legally binding on the sponsor if our representative/agent enters into a project agreement on our behalf.
The Office reserves the right to revise the project agreement prior to execution and shall communicate
any such revisions with the above authorized representative/agent before execution.
4. Our organization acknowledges and warrants, after conferring with its legal counsel, that its authorized
representative/agent has full legal authority to enter into a project agreement(s) on its behalf, that
includes indemnification, waiver of sovereign immunity (as may apply to Tribes), and stipulated legal
venue for lawsuits and other terms substantially in the form contained in the sample project agreement or
as may be revised prior to execution.
5. Grant assistance is contingent on a signed project agreement. Entering into any project agreement with
the Office is purely voluntary on our part.
6. Our organization understands that grant policies and requirements vary depending on the grant program
applied to, the grant program and source of funding in the project agreement, the characteristics of the
project, and the characteristics of our organization.
7. Our organization further understands that prior to our authorized representative/agent executing the
project agreement(s), the RCO may make revisions to its sample project agreement and that such
revisions could include the indemnification, the waiver of sovereign immunity, and the legal venue
stipulation. Our organization accepts the legal obligation that we shall, prior to execution of the project
agreement(s), confer with our authorized representative/agent as to any revisions to the project
agreement from that of the sample project agreement. We also acknowledge and accept that if our
authorized representative/agent executes the project agreement(s) with any such revisions, all terms and
conditions of the executed project agreement (including but not limited to the indemnification, the waiver
of sovereign immunity, and the legal venue stipulation) shall be conclusively deemed to be executed with
our authorization.
8. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable
and necessary to implement the project(s) referenced above.
9. Our organization acknowledges and warrants, after conferring with its legal counsel, that no additional
legal authorization beyond this authorization is required to make the indemnification, the waiver of
sovereign immunity (as may apply to Tribes), and the legal venue stipulation substantially in form shown
on the sample project agreement or as may be revised prior to execution legally binding on our
organization upon execution by our representative/agent.
10. If match is required for the grant, we understand our organization must certify the availability of match at
least one month before funding approval. In addition, our organization understands it is responsible for
supporting all non -cash matching share commitments to this project should they not materialize.
11. Our organization acknowledges that if it receives grant funds managed by the Office, the Office will pay us
on only a reimbursement basis. We understand reimbursement basis means that we will only request
payment from the Office after we incur grant eligible and allowable costs and pay them. The Office may
also determine an amount of retainage and hold that amount until the Project is complete.
12. Our organization acknowledges that any property owned by our organization that is developed,
renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant in
perpetuity unless otherwise allowed by grant program policy, or Office in writing and per the project
agreement or an amendment thereto.
13. This resolution/authorization is deemed to be part of the formal grant application to the Office.
14. Our organization warrants and certifies, after conferring with its legal counsel, that this
resolution/authorization was properly and lawfully adopted following the requirements of our
organization and applicable laws and policies and that our organization has full legal authority to commit
our organization to the warranties, certifications, promises and obligations set forth herein.
This application authorization was adopted by our organization during the meeting held:
Location: City of Edmonds
Date: March 10, 2020
Signed and approved on behalf of the resolving body of the organization by the following authorized
member(s):
Signed
Title 1! 1 G of Date
Washington State Attorney General's Office
Approved as to form 7:zza�
Assistant Attorney General Date