Regional Fire Protection Authority Planning Process Interlocal Agreement for Consulting ServicesAN INTERLOCAL AGREEMENT AMONG THE AGENCIES
PARTICIPATING IN THE REGIONAL FIRE PROTECTION AUTHORITY
PLANNING PROCESS FOR CONSULTING SERVICES
THIS INTERLOCAL AGREEMENT is made by and between the Cities of Edmonds, Brier,
Mountlake Terrace, Mukilteo, Lynnwood, Mill Creek, the Town of Woodway and Snohomish
County Fire Districts No. 1 and 7 (hereinafter "the Parties").
RECITALS
WHEREAS, this interlocal agreement is entered into pursuant to the authority vested in
each of the Parties under Chapter 39.34 RCW; and
WHEREAS, pursuant to RCW 39.34.060, public agencies entering into an interlocal
agreement may appropriate funds and may sell, lease, give, or otherwise supply property,
personnel, and services to the administrative joint board or other legal or administrative entity
created to operate the joint or cooperative undertaking; and
WHEREAS, the Parties are presently engaged in planning process to consider the
formation of a Regional Fire Protection Services Authority (or "RFA"), and find that it would be
beneficial to the joint undertaking, and each of them, to engage the services of a consultant to
review the proposed draft RFA Plan;
NOW, THEREFORE, the Parties agree as follows:
1. Purpose. The purpose of this Agreement is to provide for the joint funding of a
qualified consultant to review the Draft RFA Plan for the benefit of the Parties.
2. Delegation of Authority Snohomish County Fire District No. 1 ("the District") is
hereby authorized on behalf of the Parties to issue a request for proposals (RFP) for the purpose
of recruiting, screening and retaining a qualified consultant to assist in the evaluation of the Draft
RFA Plan. As part of the RFP process, the District shall prepare a scope of work and contract
for the successful consultant.
3. Joint Interview Board. Each party hereto shall appoint one person to the Joint
Interview Board in order to assist the District in interviewing qualified respondents to the RFP.
The Board shall make a consensus recommendation as to the most qualified consultant to the
RFA Planning Committee for its consideration and approval. Once the Joint Interview Board has
discharged its tasks, the Joint Interview Board shall cease to operate.
4. Consulting. Contract Award and Administration. Final selection of the most qualified
consultant shall be made by a majority vote of the RFA Planning Committee members at one of
its regular meetings. Thereafter, the District shall award the contract to the selected candidate
and enter into a contract for services with the successful consultant to perform the work, and act
as the contract administrator. The initial contract price ("Contract Price") shall not exceed
$25,000, absent approval by each of the Parties.
5. Cost.Sharing. Each of the Parties shall contribute an equal share toward the Contract
Price. The District shall be responsible for payment of all accepted invoices from the consultant
according to the terms of the contract for services. The District will send each party a bill for an
equal amount of each invoice to cover its share of the Contract Price. Each Party shall pay the
District within 30 days of receipt of their bill.
6. Miscellaneous Provisions.
a. Venue. This agreement is entered into according to the laws of the State of
Washington. Any suit arising hereunder shall only be brought in a court of competent
jurisdiction in Snohomish County, Washington.
b. This agreement may not be modified except through a written, signed contract
amendment by all parties.
7. Recording with the Auditor. This interlocal agreement shall take effect after
execution by all parties and recording with the Snohomish County Auditor's Office.
8. This Agreement may be executed in multiple counterparts.
Executed thisday of 70U�c�m �— , 2012.
LN
Typed Name and Title:
Agency: City of Brier
By
Typed Name and Title: Dave Earling, Mayor
Agency: City of Edmonds
Typed Name and Title:
Agency: Town of Woodway
Typed Name and Title:
Agency: City of Mountlake Terrace
an
Typed Name and Title:
Agency: City of Mill Creek
Typed Name and Title:
Agency: City of Mukilteo
Typed Name and Title:
Agency: City of Lynnwood
am
Typed Name and Title:
Agency: Snohomish County Fire District No. 1
Typed Name and Title:
Agency: Snohomish County Fire District No. 7
/,�c. 1890
CITY OF EDMONDS
121 5TH AVENUE NORTH • EDMONDS, WA 98020 • (425) 775-2525
www.edmondswa.gov
CITY CLERK
November 21, 2012
Marsha Moore
Snohomish County Fire District No. 1
12425 Meridian Avenue
Everett WA 98208
DAVE EARLING
MAYOR
Subject: Interlocal Agreement for a Regional Fire Protection Authority Planning
Process
Dear Marsha,
Please find attached for your records a signed copy of the Interlocal Agreement with the
City of Edmonds for the Regional Fire Protection Authority Planning Process.
If you would, please provide Edmonds with a fully executed copy when you have
received all of the signature sheets back. My phone number is (425) 771-0245 if you
have any questions.
I hope you have a wonderful Thanksgiving!
Very truly yours,
Linda Hynd
Deputy City Clerk
City Clerk's Office
attachment
• Incorporated August 11, 1890 •
Sister City - Hekinnn_ .Tannn
AM-5127 9
City Council Meeting
Meeting Date: 09/18/2012
Time: 15 Minutes
Submitted For: Council President Peterson Submitted By: Jana Spellman
Deyartment: City Council
Review Committee: Committee Action:
Type: Action
Information
Subject Title
Update on Regional Fire Authority and Authorization to sign Interlocal Agreement.
Recommendation
Approve ILA
Previous Council Action
Edmonds City Council passed Resolution 1243 (attached) in January 2011 to participate in
discussions about the formation of a Regional Fire Authority. Council and Administration
representatives have been participating since then.
Narrative
The Regional Fire Authority (RFA) Planning Committee is made up of elected representatives from
Edmonds, Woodway, Mukilteo, Mount Lake Terrace, Brier, Mill Creek, Lynnwood, Fire District 1
and Fire District 7. They have been meeting on a monthly basis since January of 2011 to discuss the
possibility of forming an RFA in order to improve and streamline fire services throughout South
Snohomish County.
Tonight's update by Council President Peterson will bring the Council and public up to date on the
process.
Council President Peterson will also introduce an Inter Local Agreement (ILA - attached) between
the above -mentioned entities in order to pay for a consultant to review the work that has been done
to date.
Fiscal Impact
Fiscal Year: TBD
Revenue: TBD
Expend ttlre $2,700 (maximum)
Fiscal Impact:
Joining the RFA—TBD
Passing the ILA--$2700 (maximum)
Attachments
Resolution 1243
RESOLUTION NO. 1243
A RESOLUTION OF THE EDMONDS CITY COUNCIL
CREATING A PLANNING COMMITTEE TO CONSIDER A
REGIONAL FIRE AUTHORITY.
Whereas a Regional Fire Authority (RFA) has been under consideration for almost two years
since Council previously approved the creation of a RFA Planning Committee; and
Whereas a Planning Committee is a required legal step to consider and develop a process for
possible development of an RFA plan-, and
Whereas any plan developed by the committee must be approved by the Council and a vote of
the public; and
Whereas given the turnover in elected officials since January, 2009, when the committee was
previously formed, it is appropriate that Council reaffirm its willingness to allow for
consideration of an RFA through a Planning Committee; and
Whereas the Public Safety Committee has reviewed an RFA for three meetings and feels it
necessary for the Council to re -affirm a Planning Committee, in part since two of the
three members required by law are no longer elected officials in the City of Edmonds;
and
Whereas the law requires three elected officials participate; and
Whereas the mayor was the author of -the original bill creating an RFA while he served in the
Legislature;
NOW, THEREFORE BE IT RESOLVED that the City Council affirms the creation of a
Regional Fire Authority Planning Committee, as required by law; and
THEREFORE BE IT FURTHER RESOLVED that it appoints Mayor Mike Cooper, Council
member Lora Petso, and Council member DJ Wilson to fill the positions on the RFA
Planning Committee.
RESOLVED this 41h day of January,'2011.
APPROVED: t
MAYOR, MIKE C PER
AN INTERLOCAL AGREEMENT AMONG THE AGENCIES
PARTICIPATING IN THE REGIONAL FIRE PROTECTION AUTHORITY
PLANNING PROCESS FOR CONSULTING SERVICES
THIS INTERLOCAL AGREEMENT is made by and between the Cities of Edmonds, Brier,
Mountlake Terrace, Mukilteo, Lynnwood, Mill Creek, the Town of Woodway and Snohomish
County Fire Districts No. 1 and 7 (hereinafter "the Parties").
RECITALS
WHEREAS, this interlocal agreement is entered into pursuant to the authority vested in
each of the Parties under Chapter 39.34 RCW; and
WHEREAS, pursuant to RCW 39.34.060, public agencies entering into an interlocal
agreement may appropriate funds and may sell, lease, give, or otherwise supply property,
personnel, and services to the administrative joint board or other legal or administrative entity
created to operate the joint or cooperative undertaking; and
WHEREAS, the Parties are presently engaged in planning process to consider the
formation of a Regional Fire Protection Services Authority (or "RFA"), and find that it would be
beneficial to the joint undertaking, and each of them, to engage the services of a consultant to
review the proposed draft RFA Plan;
NOW, THEREFORE, the Parties agree as follows:
1. Purpose. The purpose of this Agreement is to provide for the joint funding of a
qualified consultant to review the Draft RFA Plan for the benefit of the Parties.
2. Delegation of Authority. Snohomish County Fire District No. 1 ("the District") is
hereby authorized on behalf of the Parties to issue a request for proposals (RFP) for the purpose
of recruiting, screening and retaining a qualified consultant to assist in the evaluation of the Draft
RFA Plan. As part of the RFP process, the District shall prepare a scope of work and contract
for the successful consultant.
3. Joint Interview Board. Each party hereto shall appoint one person to the Joint
Interview Board in order to assist the District in interviewing qualified respondents to the RFP.
The Board shall make a consensus recommendation as to the most qualified consultant to the
RFA Planning Committee for its consideration and approval. Once the Joint Interview Board has
discharged its tasks, the Joint Interview Board shall cease to operate.
4. 'COIISLdtin ,' Contract Award and Administration. Final selection of the most qualified
consultant shall be made by a majority vote of the RFA Planning Committee members at one of
its regular meetings. Thereafter, the District shall award the contract to the selected candidate
and enter into a contract for services with the successful consultant to perform the work, and act
as the contract administrator. The initial contract price ("Contract Price") shall not exceed
$25,000, absent approval by each of the Parties.
Typed Name and Title:
Agency: City of Mountlake Terrace
Typed Name and Title:
Agency: City of Mill Creek
al
Typed Name and Title:
Agency: City of Mukilteo
an
Typed Name and Title:
Agency: City of Lynnwood
M.
Typed Name and Title:
Agency: Snohomish County Fire District No. 1
Typed Name and Title:
Agency: Snohomish County Fire District No. 7