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Hutt House PropertySeptember 9, 1982 MEMO TO: Harve H. Harrison Mayor FROM: Stephen 0. Simpson, Director Parks and Recreation Department SUBJECT: APPROVAL FOR PURCHASE OF PORTABLE FENCE FOR USE ON EDMONDS JUNIOR HIGH PLAYFIELD With the aid of volunteer forces, the City has a much improved ballfield at the Edmonds Junior High playfield. By moving the larger diamond to its present location, we are now able to use the opposite corner for a little league or girls softball field. We would like to make both fields playable without having the problem of either team interfering with the other's game. We would also like to provide an outlfield boundary for the primary field and, as per the Master Plan, use the interior of the field for practice soccer or football dur- ing the off season. A removable fence would serve all of these needs. The Edmonds Community College has such a fence "for sale". The fence is in good condition, easily portable, and easy to maintain. The selling price is $2,400 for 600 linear feet of fence composed of 30 sections; each section five feet high by twenty feet long. The $2,400 covers their cost for materials. Estimates from fencing companies for a comparable product range from $4,300 to $4,850. The fence for sale at the College is a "good deal" and we would like to buy it. We are asking the City Council to approve the expenditure of $2,400 from the In Lieu Park Fund for the purchase of the fence available from the Edmonds Community College. NED/mw C4,7t ILL r . cZ March 4, 1982 MEMO TO: Harve H. Harrison Mayor FROM: Jim Jessel, Director Parks and Recreation Department SUBJECT: STATUS REPORT - EDMONDS JUNIOR HIGH PLAYFIELD With the many improvements that are in progress at the Edmonds Junior High Playfield, I thought you might like to see a status report. PROJECTS IN PROGRESS STATUS Tennis Courts In-house excavation has begun for two new courts at the northwest corner to replace the existing courts. The asphalt overlay will be bid in April. Drainage Drainage for the east and north side of the soccer field will be installed by June 1, 1982, through a combination of Citv crews and the Edmonds Softball Association. Field Lighting Controls - We likely now have the most innovative and inexpensive control systems around. A digital (accurate) timer in our Recreation Coordinator's office transmits the daily schedule to the control box at the field. Hourly scheduling is controlled through an off/on switch at the field to make sure the lights will be on only when the field is in use (this resolves our "rain -out" situation where the field is reserved, the lights are on, but nobody playing). All other fields in this region, where light control is required, have on -site salaried employees to turn the lights on and off. Softball Field Reconfiguration Light Splash - We are continuing to respond to individual concerns on the light "splash" and are actually making some progress. The custom designed splash guard/deflectors will soon be installed, further reducing the splash problem. By June of 1982, the major softball field will be switched to the east side of the site (by the Edmonds Softball Association). New drainage and fencing will be included in this project. STATUS REPORT - JUNIOR HIGH PLAYFIELD March 4, 1982 - Page 2 PROJECTS IN PROGRESS STATUS Parking Fifteen additional parking slots will be installed in cooperation with the Church of the Open Bible development. POTENTIAL FUTURE PROJECTS STATUS Additional Lighting Lighting of the softball fields will be discussed after the soccer field light guards are in place and neighborhood concerns are resolved. Children's Play Area A play area could be installed next to the east side of the grandstand. Chanae in Animal Many people walk their dogs at the playfield in spite Control Ordinance of our laws. We (Parks and Recreation and Police Departments) suggest some type of "pooper scooper"/ leash law ordinance at the field. JJ/mw J cK Tc) 7 H It; AREA Mayor Harve Harrison Members of the City Council Jim Jessel, Parks & Recreation February 9, 1981 Subject: Improvements to playfield FEB 17 01 Executive Offices We, the residents of Bell Street, Daley and 7th N. ask your consideration of the following: 1) That the new light standards not flood any further than required for the use of the playfield. 2) We urgently request that a 2" water main be brought down at the time the improvements are done so the field can be sprayed with water before the raking is done. At present the field is raked when it is dry and we are constantly sprayed with a fine dust. 3) Would you consider a 10 p.m. closing on the field? Many evenings the games go on way past 11 p.m. with shouting, slamming of doors, reving of motors, etc. and often the lights are left on all night or a good part of the night. We request that the new lights have an automatic timer set to go off at 10 p.m. 4) Re Bell Street. With regard to the proposed 15 parking places at the west side of the playfield. These cars roaring up and down the alley behind our homes will be both a traffic, dust and noise hazard. Especially if the playfield is used until 11 p.m. and later as is now allowed. In addition the alley is not paved and this will again shower us with dust. If possible, we request that these cars only be allowed egress and exit from 6th Street. Failing that, the lane should be paved and made a one-way street. Thank you for your review of this matter. We do appreciate having the playfield and hope its use may be programmed so it is more pleasant for all of us. We ask that this letter be placed in the permanent "Playfield" file so it will be available when improvements are contemplated in the future. C&!�: AW4 -2(7 c+4■ • �,[ Address: i Address: 1 ■3001m Vow �i J � + J Cont'd Februc. , 1981 Mayor Harve Harrison Members of the City Council Jim Jesse I Page Two Address, Address: r� Address:&iz p� r• •.. ewA ■ ■► c Addres: �j� i 1 � �� C Address: Address: Address: Address: Address: �t ■ Address: Address: Address- 4z _ Address: yip- l- '(P - 2- June 5, 1980 MEMO TO: Harve H. Harrison Mayor FROM: Jim Jessel, Director Parks and Recreation Dept. SUBJECT: JUNIOR HIGH PLAYFIELD ATHLETIC PAVILION At the Sudden Valley Retreat, the development of a recrea- tion pavilion located on/or adjacent to the Junior High Playfield was discussed. This location was suggested in that the Frances Anderson site seemed overcrowded with the new library project. I have researched various methods for funding this new recreation complex and find several possibilities, includ- ing 1. A new pavilion could be built by the Church of the Open Bible and leased to the City three to five days a week. Facility revenues would fi- nance our lease cost. 2. A new pavilion could be "built to suit" by a private developer and leased to the Church of the Open Bible and to the City of Edmonds. This complex could be built either on the Junior High Playfield in the area now occupied by the Boys' Club, or on the Church property. 3. Revenue bonds, which built the Mountlake Terrace and Lynnwood Recreation Pavilions, could finance the development of the facility on the Junior High Playfield site. 4. General Obligation Bonds. 5. Councilmanic Bonds. A preliminary approval of one of these funding methods will be required before any financial feasibility study can be initiated. JJ/mw August 26, 1983 MEMO TO: Harve H. Harrison Mayor FROM: Stephen 0. Simpson, Director Parks and Recreation Department SUBJECT: REPORT ON USE OF CIVIC CENTER PLAYFIELD City Council requested a report on use of the Civic Center followed public comments at Council Meetings that the Civic is used predominantly by out-of-town adults. Playfield. This Center Playfield Attached are this year's schedule for the Civic Center Playfield, with notations that show out-of-town and adult/children users, a list of leagues and teams that play on the field, a copy of the city's field user priority policy, samples of team rosters, the revenue report from the rental of the field, and a survey of use policies and fees of other cities in our area. You will see from the attached information that most teams that play on the field are from this area. Outside teams do play local teams on the field, also. This seems to be a fair exchange since local teams play away from this area too. Except for the softball field, most play on the Civic Center Playfield is by young people. This bias toward children has increased as we have cut back on hours of use on the field. This fall no adult teams were able to reserve time on the Civic Center football/soccer field. The softball field is the only adult -sized field in the City and therefore re- ceives predominantly adult play. The field was moved by volunteers to its present southeast location to eliminate the hazard of playing into the sun at the northwest corner location. The survey of other cities' policies and charges shows that our fees are aver- age, our field upkeep is less, and our policies more restrictive than many. I do not recommend any additional restrictions on play at the Civic Center Playfield. The City may wish to consider hiring a part-time employee to moni- tor field use, prep fields, and enforce our existing rules. Such a position would cost $5,200 per year. A portion of the cost could be recoveredin charges for additional field preparation. SOS/mw Attachments SOCCER FIELD CALENDAR KEY January - December) YPT = Youth practice team. APT Adult practice team. WSSL = Washington State Soccer League WSWSA = Washington State Women's Soccer Assoc. SCSA = South County Soccer Assoc. 6 JANUARY -, 1983 SATURDAY DECEMBER * 1982 FEBRUARY • 1983 NEW YEAR'S DAY S M T W T F S j S M T W T F S 1 1 2 3 4 1 2 3 4 5 5 6 7 8 9 1011 6 1 8 9 10 11 12 j 12 13 14 15 16 17 18 13 14 15 16 17 18 19 19 20 21 22 23 24 25 20 21 22 23 24 25 26 26 27 28 29 30 31 27 28 A TUESDAY C WEDNESDAY) EDNESDAY 6 THURSDAY 42 SUNDAY 3 MONDAY 7 FRIDAY Q SATURDAY APT 5- (Q Pm `I PT (C-, p►" y PT cc --I pm R PT -1- S pm w t)s t-- 6 - l o prn A PT 1-q pm RPT -1-8 Pm y PT -1-8 Pm APT 8-y pin R PT 8-9 Pm A PT 8 -`1 pm 9 SUNDAY MONDAY 10 TUESDAY 11 WEDNESDAY 12 THURSDAY 13 FRIDAY 14 SATURDAY 15 y PT I I o m - I APT 5- (o Pm R PT -1- g p, Y PT Ic - -7 pm A- P T 1-8 Pm P APT 8 - 01 pm Y PT -7-g pm If pT' 8 - 9 pyn wsst~ I - 3 pm \vSs L 6-10 Pm 17 MONDAY RPT 9-lo pm TUESDAY 18 APT &-9 p" WEDNESDAY 19 (}PT THURSDAY 20 9-►o0Y, 16 SUNDAY FRIDAY 21 22 SATURDAY y PT (9--, prr` Y PT (9-, Prn Ik pT 1-g pm SS 1- 3 p'm R PT 5 - Lc, pm R PT - 8 pm y pT -i - S pm O pT 8 - 9 pm W5S L- 6 -10 pm YSSSL b -10 pm A PT 8 -q P�'' A PT 8-9 pm ( PT q-io pm RPT 9-�opm { 23 SUNDAY �� TUESDAY �C WEDNESDAY + 6 l ��^THURSDAY �� FRIDAY- ^�� MONDAY �� SATURDAY WSSL APT cSADp APT APT ro \ Pp -1-3P. , � AP-r -1-! tPn -3 Pm WSS� WAS►- 5-l� m P A PT 8-q pm R pT 8-9 pm, a PT 8--9 pm G WS�� 1 -3 Qm 30 WSS1.._ (P-lolm3ll APT G -10 pm APT 9 -10 \pm APT g - ►o pm lAn„ FEBRUARY �D 1983 SSUNDAY W1L 1-3 pn, 13 SUNDAY 1 TUESDAY 2 WEDNESDAY 3 THURSDAY 4 RPr �-g Pm IN P7 (9-1 plm lq-P ► -1-8 em A PT Prr' pryiR PT 8-mot Pm �Pr 9-10 7 MONDAY Q TUESDAY �} PT 5-(0 f) fn R pT 1-8 Pm �iSSL (P- lop [A PT 8 "9 Pm 1 MONDAY VALENTINE'S DAY W-55S - 1-3 PmI WSSL Lp-10 20 SUNDAY 121 MONDAY PRESIDENTS' DAY \AS5t- WSSL la -to 27 SUNDAY 28 MONDAY w5�) L- 1- 3 Pm I v� J sL to-1 c APT 9-to Pm TUESDAY 1 (P5 I (0 -1 Pm APT 1- 8 PM R PT g-q pm RPT q-1oPm TUESDAY 22 WASHINGTON'S BIRTHDAY (APT Pm (:� PT g A PT 8 -9 pm BPT q-loprr 9 WEDNESDAY y P i &--I pm y PT -1-8 pm PT S-9 pm FRIDAY 5 SATURDAY �Aff a- glom 10 THURSDAY FRIDAY (APT --i-8 �(n W�SL b-10 A PT o -9 Pm PPT q - to Pm 16 WEDNESDAY 17 THURSDAY 18 FRIDAY y PT t--, Pm PT -8 Pm N PT - pm RPT 8 Pm W��L_ 10-10p1m jq.pT 8 -9 Prr n pT pm 23 WEDNESDAY 24 THURSDAY J n� FRIDAY y PT ( --1 Pr, f) PT -1 -8 Pm ypT --7-spm OPT 6_9 em W"SSL- lv-lopn R PT g-q Q,-Y, r4PT 9-10 �Im JANUARY i 1983 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 �j SATURDAY f2 LINCOLN'S BIRTHDAY 19 SATURDAY 26 SATURDAY MARCH • 1983 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 r, MARCH e.., 1983 FEBRUARY a 1983 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 6 SUNDAY W55L- 1-3 pm 13 SUNDAY 20 SUNDAY W5!S L 1-3 27 SUNDAY 1 TUESDAY 2 WEDNESDAY APRIL s 1983 S M T W T F S Pm Y 1 2 3456789 10 11 12 13 14 15 16 17 18 19 221 22 23 PT q P m 24 25 26 27 28 29 30 pm 7 MONDAY 18 TUESDAY 9 WEDNESDAY 3 THURSDAY n Pr 1-8 pm APf �?-q pm (� pT 9 - lC pm 10 THURSDAY o APT APT �-� -7-8 pmP Pr�n w5w� t�-io PT �-8 pm R PT 8-9 P m . � PT 8 -9 pm prPT 9-(o prim ,-PT 9-to prn 1 A MONDAY L� TUESDAY `+ WEDNESDAY 6 7 THURSDAY RATRICK'S DAY ST. n PT PT (9 --1 pm WsSL- (C-10 gp-1 1-IR pm WbW'�-A 6-�0 pm PtPT -1-8 pm R PT 8 -q pm ftpT 8 -q pm RPT 9-io pm ppI 9-(0 pm 21 MONDAY 22 TUESDAY 23 WEDNESDAY THURSDAY 24 Api- Prr' prPT (c>--i pm p-r -p pro wSW'�-A (c)-topl p}p-r PT -9 pn 19 PT 8 pm R.Pl- G-lo pry) -�� Prp-r q-10 28 MONDAY 29 TUESDAY 30 WEDNESDAY 31 THURSDAY ApT (9"-1 Pm 1)01- 1-8 pm Wt6L 1-rpm WSSL to loprn RP'- `1-8 Pr" Wb\AW ,A b-to yj P T _� Pm lqpl, Cl-la pm MARCH (APT 8 -01 em RpT cl-io pm 4 FRIDAY W55L (o-1 5 SATURDAY WSW SA % -I- FRIDAY 12 SATURDAY f W`bSL �0-►(_,� pm 18 FRIDAY VJ�►- b-10 19 SATURDAY WSW il-2-pn 25 FRIDAY �2� SATURDAY [j Vv`SSL_ b-Io o.. APRIL o—,1983 � 1 FRIDAY SATURDAY MARCH • 1983 MAY • 1983 GOOD FRIDAY S M T W T F S S M l W 1 F S 1 2 3 4 5 1 2 3 4 5 6 7 Yv�W} 12-2 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 31 29 30 31 3 SUNDAY EDS YR A MONDAY C TUESDAY WEDNESDAY THURSDAY Q `FRIDAY SATURDAY s-tC.s (D'• 30- 83 pm l9 '.Z0 - $ '.3U pVYI (o-, �O - g'. 30 pm (9,. 3o - 8'•3o pm A PT q-10 pti�. wsw t)A w-s R PIT 811,60- ►o pm 8"-60 --10 prr, 4 n SUNDAY iJ MONDAY 11 TUESDAY 12SCSn WEDNESDAY ; THURSDAY I5c�Ire C FRIDAY J �+ SATURDAY [J scSn 5c-s (4 Vv55L to-Wl GpT Wt)SL 1-3 pm (c .30-�3,3o pm �:�o -8' 3a p,�, (0�.30-8:3o p�,, (�•. 30- S'•� PY,, P PT q-10 Pm WS 1N5A W�1niS /} pT q-10 per-. g1130-10 pm 13•.3o-10 pf" 17 SUNDAY MONDAY 18 TUESDAY 19 20 WEDNESDAY THURSDAY 21 22 FRIDAY scs Ya f)C.S ►A 5cs P� W�SL I -3 pm to', �o - 8' 30 Ply) - s' 3o pm b'•3o- 8'•3o pm ���o-8'•�0" R PT 9-1 o Pm W ::)W~3A g'. 3o -10 24 SUNDAY 25 MONDAY 26 1 U[ S[)AY �C,S I'r 5CS Yi v►swsi4 Rpr l o In prn 27 WEDNESDAY 28 THURSDAY sc:SA SC.S R (c 3o - 8'• 3o prn (o'• 3o - 8 '• 3b �1Pr 8'30-10 wswsA vowsA $'•3o-lo pm 0'.30-Iopm KEPT g:30-10 pm 29 FRIDAY 23 SATURDAY pm 30 SATURDAY i \NJSWSA i2-2pm APRIL MAY ,� 1983 oft 1 SUNDAY 2 MONDAY 3 TUESDAY 4 WEDNESDAY 5 THURSDAY 6 FRIDAY tc 5 (A 5 C. > R tk,5101 --)CS A to',3o Pm (a'•30- 43'.3o pm t.%3o - 8'•30 prn I ' 30 - 8'-"30,pm Q SUNDAY (] MOTHER'S DAY 15 SUNDAY 22 SUNDAY 129 SUNDAY RPT WsWsW WEDNESDAY 11 9 MONDAY 10 TUESDAY 12 THURSDAY 5C51� SCS R IS 5GS In lo',' - g'• 3o p rrt (a'. 30 - $'• 3o p -n la `. 30 - `"d `, 3 o Fm (o `• 3c� - g' p� RpT wswsf\ 8;3U-10 pm $'•30- to pm 16 MONDAY 17 TUESDAY 18 WEDNESDAY 19 THURSDAY 5CS ids SC.St� SC.� Y� 15 CS i3 3o-- S" 30 pm l� 3 a 8 `• 3o p� l 6,'•'30 -48 '3o pry N to ' 60 - 8' 3o pm 23 MONDAY ln', 3c�- 8'• 3o prn wSW513 ,B"30-- to pm 24 TUESDAY bQ15 A 3rj MONDAY 31 TUESDAY �J MEMORIAL DAY SC�SY� YC.5 V-A lo' 30 - 8' 3o pm (O'.3o $ , 30 ,pry wSWSIA '.bo-lo 13 FRIDAY APT c9-8 pry, 20 FRIDAY w�:)wSA g'.3o -10 pm 25WEDNESDAY�26 THURSI). .Y 127 FRIDAY 15 RPT to ' -50 - 8' 30 ern W5WSA g;-50-lopm _ -- APRIL ■ 1983 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 7 SATURDAY WSvsS A 12-2 pm 14 SATURDAY 2 1 SATURDAY W ov,j 5 pt 1 •'L- 2 prr, 28 8SATURDAY JUNE ■ 1983 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 MAY JUNE, 1353 1 WEDNESDAY 2 THURSDAY 3 FRIDAY 4 SATURDAY .5_-5 A tcSY]t ptf)-r WSW � A 5pm P \N5 wD 4 � � SATURDAY 5 SUNDAY 6 MONDAY 7 TUESDAY Q WEDNESDAY 9 THURSDAY 10 FRIDAY � c � t c5� sc5Y Sci�)R C6 1. 3o pm 1.30 -8 - S,. �So pm to : �.>o - �. pm 1� SUNDAY MONDAY TUEFDAYDAY LAG WEDNESDAY 16 THURSDAY FRIDAY Q SATURDAY tcs(A scs R �1r Fes+i v �.1 Y�+- Fes-kiva.l 3o pm (p �.3o-8:3a f n �� WEDNESDAY �°'3°" i3�'3b Pm �� THURSDAY I�11 -C)cy �� FRIDAY DQy C SATURDAY 19 SUNDAY MONDAY TUESDAY RS DAY R11l DGAI 29 WEDNESDAY 30 THURSDAY �J MAY1983 JULYe1983 26 SUNDAY 27 MONDAY f� j 28 TUESDAY S M T W T F S S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 1 2 3 4 5 6 7 8 9 15 16 17 18 19 20 21 22 23 24 25 26 27 28 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 30 31 24 25 26 27 28 29 30 31 31 JNE JULY ^ 1983 1 FRIDAY 2 SATURDAY JUNE a 1983 AUGUST a 1983 S M T W T F S S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Q FRIDAY SUNDAY MONDAYDAY 4 TUESDAY WEDNESDAY 7 THURSDAY SATURDAY 3 INDEPENDENCE C FRIDAY J16 1 n SUNDAY �J MONDAY TUESDAY WEDNESDAY 113 THURSDAY SATURDAY 23 SATURDAY 30 SATURDAY SUNDAY 17 MONDAY 18 TUESDAY 19 TUESDAY 26 20 WEDNESDAY 27 WEDNESDAY THURSDAY 21 THURSDAY 28 22 FRIDAY 29 FRIDAY 24 SUNDAY 25 MONDAY 31 JULY AUGUST o, 1983 7 SUNDAY 14 SUNDAY 21 SUNDAY 28 SUNDAY 1 MONDAY 2 TUESDAY 3 WEDNESDAY 4 THURSDAY r FRIDAY pm C S MONDAY 10 WEDNESDAY � � THURSDAY FRIDAY � 12 9 TUESDAY 15 MONDAY 16 TUESDAY 17 WEDNESDAY 118 THURSDAY 22 MONDAY - 3 TUESDAY �f WEDNESDAY 125 THURSDAY 29 MONDAY 3(� TUESDAY 31 WEDNESDAY 19 FRIDAY 26 FRIDAY JULY • 1983 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 19 30 31 6 SATURDAY 13 SATURDAY 20 SATURDAY 27 SATURDAY SEPTEMBER • 1983 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 AUGUST SEPTEMBER 1983 ,,,* 1983 THURSDAY FRIDAY SATURDAY AUGUST ■ 1983 1 OCTOBER * S M T W T F S S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 21 22 23 24 25 26 27 28 29 30 31 16 17 18 19 20 21 22 23 24 25 26 27 28 29 1 1 30 31 SUNDAY MONDAY LABOR DAY G TUESDAY V WEDNESDAY Q THURSDAY o FRIDAY n SATURDAY 0 SATURDAY 17 11 SUNDAY 12 MONDAY 13 TUESDAY 14 WEDNESDAY THURSDAY 15 FRIDAY 16 N oub 1-1ouA-h Gub youth Club you A� —) CAub you, i Caub bc)ls ckub prn q am - 1 Pm 18 SUNDAY 19 MONDAY 20 TUESDAY 21 WEDNESDAY 22 THURSDAY 23 FRIDAY SATURDAY 24 Vou*h CAub Nou..� Club you.Ah Gub youjh Laub \1o�,ab Club 'BOys Gub 5;3o-g',3o�m 5'.3�-8:3o�r►� 5:3v �s'.3o Pm 5:3o-g;3o �m 5:30-8'•3� pm qo m -1 pm SUNDAY 25 MONDAY 26 27 TUESDAY WEDNESDAY 28 29 THURSDAY 30 FRIDAY youv, a yowih a u b y()w", c ob ow% uub youc+h club 3o P,r) 5: 0-8 : 3o p,m 5 :30-$1.3o pM SEPTEMBER 014 OCTOBER 1983 4w SEPTEMBER • 1983 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 2 SUNDAY 9 SUNDAY 10 SUNDAY 23 SUNDAY 30 NOVEMBER o 1983 S M T W 1 I 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 3 MONDAY 4 TUESDAY C WEDNESDAY \JOw 0Ob ybLAClvb yoV�, Chub 1 (� MONDAY �J COLUMBUS DAY \/Ow4h cA ub 1 TUESDAY No��h C Ub 12 WEDNESDAY 'v()U*) Ca ob 5'. 30 a '. 3o p 6 THURSDAY yW41 club 13 THURSDAY yow% o vb 5:30 -8'.30 Prm 17 MONDAY TUESDAY 18 19 WEDNESDAY 20 THURSDAY club �-} h UU6 -,/oLL41 Q")b \10WA- , cj ul� 5 � -g 3o pm 5: - g • 3o pm 5 :30 -�3 �: 3o pn-, �j:3o-8 -.30 pvn 24 MONDAY 25 TUESDAY \I Ou-�" 0v6,/ -- 931 uvlh y0�`�"h Club 5� ,B',�PClub 5.:? HALLO 26 WEDNESDAY G ub 30 Dr 27 THURSDAY \-I out G ub 7 FRIDAY %u*1 Club 14 FRIDAY yowVk 0 u b 5'130 - g'.3o p►ti, 21 FRIDAY "'Iou`4 0 ob 1 SATURDAY &ys CA u b Cl a.m - % prn 8 SATURDAY 3oys C1 ob qan-1pv 15 SATURDAY -6oy s C►ub q0-m- 1{gym 22 SATURDAY -6oy % a ub 5'�3a-8'.-50 pnnl q am- 1 pn-\ 28 FRIDAY 29 SATURDAY Nou- 4 Cl 00 tco % o ob 3) Pm q m - t pm OCTOBER �. NOVEMBER ^, 1383 1 TUESDAY 2 WEDNESDAY 3 THURSDAY 4 FRIDAY 5 SATURDAY Gib CIob yo_L CI lob 'Boys Club 5' 3D-�3' 3o P,rv, 5'•-$',� 5�30-8',3b prn I 5'.3o-8;30 prom SUNDAY 6 MONDAY TUESDAY 7 8 n THURSDAY 1 i FRIDAY 11 VETERAN'S DAY % SATURDAY 12 WEDNESDAY 9 V Nou4AO Club �ou�in Chub yog1� Qub youth Gib yo��h Gib �°`IS Club 5',-60 - $'.30 gm 5'.-6c>- 8'. 3o gm 5', 3O-8'.3G prn 5%3c)-g . 3o pm THURSDAY 17 5'.30 8',30 Pyl FRIDAY 18 SATURDAY 19 13 SUNDAY MONDAY 14 TUESDAY 15 WEDNESDAY 16 \love Orb N oII,,� Gib CkKA" Gvb �Ot&4 G vb \40. h WO 5'•30�$',3pP, 3o Pm 5�.�v 8',30�►rn 5..lbo_s"3ofwn5" 3o-$.3aPm A THURSDAY 4 THANKSGIVING �� FRIDAY �G+ SATURDAY 6 ZnSUNDAY +tJ s]7 MONDAY 21 �� TUESDAY �� WEDNESDAY y PT l9-g prn 28 MONDAY NI PT to-S pm 29 TUESDAY `IPI- (9-g pm 30 WEDNESDAY �J `) PT co -8 pm OCTOBER ■ 1983 27 SUNDAY DECEMBER 0 1983 fG S M T W T F S S M i W T F S PT �_ m P 1 y p y P� (�-$ prr, y � (0-$ Py) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 1 2 3 4 5 6 7 8 9 10 11 11 13 14 15 16 17 16 17 18 19 20 21 22 23 24 25 26 27 28 29 18 19 20 21 22 23 24 25 26 27 28 29 30 31 30 31 NOVEMBER 0% DECEMBER ^ 1983 0% 1 THURSDAY 2 FRIDAY 3 SATURDAY NOVEMBER ■ 1983 JANUARY ■ 1984 S M T W T F S S M T W T F S /PT (,-e5err' 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 13 14 15 16 17 18 19 20 21 22 23 24 25 26 15 16 17 18 19 20 21 22 23 24 25 26 27 28 27 28 29 30 29 30 31 4 SUNDAY - - - 5 MONDAY - - 6 TUESDAY 7 WEDNESDAY 4- Q THURSDAY 9 FRIDAY SATURDAY 10 y PT C9- 8 Pm y PT co-8 p m y P1" (o-g pm y PT la- 8 Pm 1 1 SUNDAY 12 MONDAY 13 TUESDAY 14 WEDNESDAY 15 THURSDAY 16FRIDAY SATURDAY 17 y PT (n-8 prn MONDAY 19 y PT (0-8 pm y PT 6 8 pm � PT (9-8 pm 22 THURSDAY 23 FRIDAY 18 SUNDAY TUESDAY 20 21 WEDNESDAY 24 SATURDAY y PT 6-8 prn y PT 6-8 P,m \I PT 6-bpm �� WEDNESDAY `I PT to-$ pm �� THURSDAY 30 FRIDAY 25 SUNDAY STMAS 2� MONDAY �� TUESDAY 31 SNEWREDARSEVE y PT 6 -8 p m y PT (Q- 8 pm *1 PT (P- 8 pn-, `I PT 6-8 pm DECEMBER SOFTBALL FIELD CALENDAR KEY (April - August APT = Adult practice team. ASA = Edmonds Softball Assoc. (Amateur Softball Assoc.) TP = Tournament Play ., APPIL o .1983 •% 1 FRIDAY SATURDAY MARCH o1983 MAY o1983 GOOD FRIDAY S M T W T F S S M T W 7 F S E6 , Chr1s+i cLn 1 2 3 4 5 1 2 3 4 5 6 7 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 20 21 22 23 24 25 26 15 16 17 18 19 20 21 22 23 24 25 26 27 28 QfY1 27 28 29 30 31 29 30 31 THURSDAY Q FRIDAY o SATURDAY 3 SUNDAY EDAMSTER 4 MONDAY TUESDAY WEDNESDAY E<A Chr 6-` o- n 5lo-P►icJn i�am-�Z�nT 10 SUNDAY 11 MONDAY 12 TUESDAY 13 WEDNESDAY 14 THURSDAY FRIDAY 15 SATURDAY 16 3oy5 0 kA-b UoyS ClUb 'boys CI u b PT Ed . C,hri5+i an Silo- 5_ Lo Pm 5-14 Fm 5.-50- (o',30 pfn i am-i2 m P I --i pm 17 SUNDAY MONDAY 18 TUESDAY 19 20 WEDNESDAY THURSDAY 21 22 FRIDAY 23 SATURDAY uoyS C.\u.b 30y5 CI Lb 304s QuLb R5 R Pm R51A (o -1 prrj Ed Chris+ir 5-lo p'''"' 5-la pm 5-lo pm S io-Pitch N5 R (v-i P m A S (A iD--1 p m Wb A 6--1 Pm 11 am -1-1 pm 26 TUESDAY 27 WEDNESDAY THURSDAY 28 29 FRIDAY 30 SATURDAY SUNDAY 24 25 MONDAY ASIA c�-`1 Pm 3dys Gu.b Goys C_1ub 3oy5 Cub ASA t�-`1 Prr, Ed- Chri5'0 Slo-- P 1+ea, 5-150pm 5--1 -3>o rn APRIL MAY ,� 1983 400 1 SUNDAY 2 MONDAY ASR (0 7 pm 8 SUNDAY MONDAY MOTHER'S DAY 19 15 SUNDAY 122 SUNDAY 29 SUNDAY 3 TUESDAY 10 TUESDAY (45 A la -1 pm I A5A (Q-, pm 16 MONDAY �17 TUESDAY A5A vi pm I Abn u-`1 pm 23 MONDAY AS►R (0_ i (gym 4 WEDNESDAY THURSDAY FRIDAY SATURDAY A lQ -1 pfn 145 A to --I p Inn �d. Chr i 5+i are Boy 5 CI u.b I (� -a1 P m � Ee► Chr►�-t-i oar, 11 WEDNESDAY 12 THURSDAY 13 FRIDAY 14 SATURDAY A 51� co Eck. Chr Ck ub tlo-pi-tch 9;300-m- 12',3o F-6 • Ch r iSti�r� SI o - P►+ch 18 WEDNESDAY 19 THURSDAY 0 FRIDAY � 1 SATURDAY 45A (� 1 pm �`Ja (o--IPm FcA, Chri5+c,-n boys Club Slo- Pi �c� 9'.3o am - �1'.3o pm -9 m Ed .Chr+s-�r� an P TUESDAY 24 25 WEDNESDAY 26 THURSDAY 27 FRIDAY 28 SATURDAY A5A (a--I pm ASR (o=I pm ASS (�= I rpm APT L4-co pm 6oys Club q' 3o a 12' 30 MMOENDAYMORIADAY 31 TUESDAY APT 5--, ,prn I I Ed Christi on F Slo-P1+ch EH:A• 510 - P;+ch - - (O--qQm-- APRIL ■ 1983 JUNE ■ 1983 S M T W T F S S M T W T F S 1 2 1 2 3 4 3 4 5 6 7 8 9 5 6 1 8 9 1011 10 11 12 13 14 15 16 12 13 14 15 16 17 18 17 18 19 20 21 22 23 19 20 21 22 23 24 25 24 25 26 27 28 29 30 26 27 28 29 30 MAY �., JUNE r, 1983 1 WEDNESDAY 2 THURSDAY 3 FRIDAY 4 SATURDAY A5A 6- s; 5o pm A5n 6 PT ?G-rn I pm Slo-QiiCr BA. Chri o�-n pm 510-Pi+Ch FRIDAY 10 SATURDAY 5 SUNDAY 6 MONDAY 7 TUESDAY Q WEDNESDAY 9 THURSDAY A5A (0-8',3o pm PW (0-$.-�o pm A5A (a-8',3o prr,A5q (�-a'�30 Ec1 Christiax, boys Cl ub 510- P i+cam , Ls -q Ed - Chr i-,+ an MONDAY A �} TUESDAY FLAG DAY 7 C 1 a WEDNESDAY THURSDAY 7 FRIDAY I Q SATURDAY a 1 SUNDAY 6--) Is Ckub AAA (a -8'3o Pm A5� -8'3o Pm �5� (9.-$.3o pm ASA (9-S-�o pm �cl. Christian Q;3o0am-►2'.3o�r 510- Pk*Ach . CA,ir Gk-h (c-9 �m 'S10-Pitch Z� MONDAY � � TUESDAY �� WEDNESDAY �]� THURSDAY SUNDAY 1 �]� FRIDAY �� SATURDAY J Rs DAY Ed.Chris+fan Sly-91+Ch 27 MONDAY 28 TUESDAY 29 WEDNESDAY 30 THURSDAY �J MAY •1983 JULY91983 26 SUNDAY S M T W T F S S M T W T F S A5n (.D-(8Wprn 8 9 0 11 12 3 14 3 4 5 6 7 8 9 12 13 14 15 16 15 16 17 18 19 20 21 22 23 24 25 26 27 28 10 11 17 18 19 20 21 22 23 29 30 31 24 25 26 27 28 29 30 31 J1INE A, JULY ^ 1983 FRIDAY 2 SATURDAY JUNE ■ 1983 AUGUST 0 1983 S M T W T F S S M T W T F S Ed Chri-tio-n Ed C,h(-(Stun 1 2 3 4 5 6 7 8 9 1011 1 2 3 4 5 6 7 8 9 10 11 12 13 - p►}cn SRO- P►tch 12 13 14 15 16 17 18 19 20 21 22 23 24 25 14 15 16 17 18 19 20 21 22 23 24 25 26 27 _q pm 26 27 28 29 30 28 29 30 31 7 THURSDAY Q FRIDAY SATURDAY Q 3 SUNDAY A MONDAY �-} INDEPENDENCE DAY C TUESDAY 5 C WEDNESDAY V pm 5a to -q pm Ed. Chr r +ian Ed Chris--io-r\ I tAo - 91 c h t) v 9► A c1-\ WEDNESDAY 13 THURSDAY 14 l9, -q p m - -1 pry-) FRIDAY 16SATURDAY 15 10 SUNDAY i t MONDAY TUESDAY 12 AR Al to-q prr\ 115YA (o-q prn PfSn to-9 prn �,(A (�.-q pm Ed Chri-�5jiaf) Ed-Chri-+iHo-n Slo - pIkcil Q►+cln 21 THURSDAY -q prn prn 22 FRIDAY 23 SATURDAY 17 SUNDAY MONDAY 18 TUESDAY 19 20 WEDNESDAY 0S)A to -q p,m A5 R lo-q pm n-3 VA la -q pm 'I )Q (P-q prn Ed . Opp-\ Ed - O pe-n 3►ble_ Church i�a); bl - Church WEDNESDAY 27 THURSDAY 28 pm FRIDAY 129 39 SATURDAY 24 SUNDAY MONDAY 25 TUESDAY 2� prn ASw La -PA pm R1 A 6--r1 pm k0l L,-q pm Ti R V--50 - 8"10 pm 31 JULY IMONDAY V1 to -q pm 7 SUNDAY Q MONDAY �,"-,, cA ub ET.Pi 5Y} to -q prn I o-m - H pm 14 SUNDAY 15 MONDAY `lough Club Cr P. o sil, 6 -q pm go,m-y pm 21 SUNDAY 22 MONDAY T. P. Clam -ypm 28 SUNDAY 29 MONDAY T P. C, - l 1 Qx.rv_n AUGUST , 1983 2 TUESDAY 3 WEDNESDAY 14 THURSDAY 5 65A (s-q pm RSA (o -q pm A5A to -q pm 9 TUESDAY A 5A (.Q -q pm C TUESDAY A,5A lD-q pm 23 TUESDAY A5R to-q pm 30 TUESDAY FRIDAY 10 WEDNESDAY THURSDAY FRIDAY 11 ASY� to.� pm pm 110u�+h Club 1 WEDNESDAY Q THURSDAY 19 FRIDAY A3A (.o,q pm 05R 6 -q pm 24 WEDNESDAY 31 WEDNESDAY 25 THURSDAY 26 FRIDAY JULY a 1983 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 00* 6 SAIURDAY L ow s U ub y p+`) 13 SATURDAY y ovL+h Cl ub (--r. P.) dl am 20 SATURDAY T, P 9a.m-6pm 27 SATURDAY T, P. Sam-8Pm SEPTEMBER • 1983 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 AUGUST CIVIC CENTER FIELD REVENUE Soccer Field Total Rented Hours (Jan. -Dec.) 647 Total Revenue Softball Field $2,850.50 Total Rented Hours (April -Aug.) 326.5 Total Revenue CIVIC CENTER FIELD USERS Soccer Leagues Youth Club of Edmonds/Lynnwood Ed/Lynn Youth Soccer Assoc. Wash. State Soccer League (WSSL) Wash. State Women's Soccer Assoc. (WSWS) South County Adult Soccer Assoc. (SCSA) Souht County Women's Soccer (SCWS) Boys' Club (football league) Soccer Teams $ 816.25 Terrace Hillwood (youth) Second Wind* Bootleggers* Sunset Life F.O.G.* Unigard Life Rangers (youth) Bombay Lancers Sharpshooters Snohomish County Express Rainier Bank* (youth) Blue Magic* Zodiax (youth) Drumhillers Drillers F.C. Rovers (youth) Expertise Strikers Strikers* (youth) Style Setters (youth) Ted's Bears* (youth) Roadrunners *Did not meet 60% residency requirement. Softball Leaaues Edmonds Softball Assoc. (ASA) Edmonds Christian Slo-Pitch Boys' Club LEAGUES/TEAMS REQUESTING TIME (Fall Quarter) BUT COULD NOT BE ACCOMMODATED Washington State Soccer League (WSSL) 88 Hours Ed/Lynn Youth Soccer Assoc. 266 South County Women's Soccer 44 Flag Football League 88 Practice Teams 40 526 Hours Total - 7��M�oc�_ .�...:- ._- _�l_��.;� 6� Jf��1�•`-----__�- • = •.� . � � -•��s�ds�.--:.. ma's"-��... _ L -2,3- 4, o r{ _O WE., ao _..._:_ - ..._Y isYY�fY fl 4Q ^.L�►� !` ?�a �L� �,5.?AL'f���fa ln�.v i �_,.-.'. .._-_-r__.--f'; �.—.. .`. ��� ._.�+�--�_ ... `.+1,. ,..y^�1�^��-- � ._. w... _.-...�ti--...-._.._ 31►'L�l+r�i �•^y �� �S Ink ALM- L61 �__._--._ JS i Ite _ _ r �` No Name Phone Parents Address Birthdate 1 Teressa Arnett 743-6514 Ray, Becky Head `16222 52ND W EDM 98020 12/22/71 2 Jennifer Ball 776-5874 Louis, Barbara 6612 PENNY LANE LYN 98036 03/27/71 3 Dawn Bechard 775-6357 Dennis, Diana 1/19324 69TH W F8'LYN 98036 11/19/71 4 Shelby Benn 363-9041 Randy, Gay 11721 25TH NE SEA 98125 05/01/71 5 Kelly Burns 743-2921 Lynn ✓17008 40TH AVE W LYN 98036 09/17/71 6 Lisa Cusimano 743-4358 Jack, Jeri -,6424 170TH PL SW EDM 98020 06/06/73 7 Erika Johnson 743-9337 Warren, Roberta Lewis ✓15029 63RD AVE W EDM 98020 03/15/7' 8 Melody Kruchok 743-2396 Wasily, Zulmira .i16321 70TH PL W EDM 98020 06/25/71 9 Jill Myers 743-7943 Bob, Denise ✓16525 60TH AVE W LYN 98036 12/13/71 10 Shelly Robinson 365-1938 Joe, Mary Anne 2527 NE 106TH PL SEA 98125 03/10/71 11 Jennifer Sparr 337-2476 Chuck, Laura 15421 49 AVE SE BOT 98011 02/04/71 12 Jamee Thompson 771-2437 Jim, Rae 1531 175TH SE BOT 98011 01/27/72 13 Michelle Thornsbury 743-0948 Mike, Jean •115315 50TH AVE W EDM 98020 02/17/72 14 Jennifer Tubbs 743-5439 Brad, Pam ,/5822 157TH PL SW EDM 98020 06/15/71 15 Trude Ulven 745-3936 Trond, Torild ,/16209 70TH PL W EDM 98020 09/04/71 16 Krista Vulgares 774-1710 George, Joan -/3908 191ST PL SW LYN 98036 05/10/72 17 Libby Whitley 745-2963 Anne, Zerman -/6223 172ND ST SW LYN 98036 05/18/72 Coach Mike Koslosky 363-6216 1574 NE 170TH SEA 98155 Manager Roberta Lewis 743-9337 15029 63RD AVE W EDM 98020 EDLYNN ZODIAX AUGUST, 1982 ROSTER U-12 GIRLS CITY OF EDMONDS POLICIES AND PROCEDURES FOR ATHLETIC FIELD USE The Parks and Recreation Department establishes this Field Use Policy to: 1. Manage the limited number of city 2. Insure all user groups are given a city athletic fields with priority 3. Provide a partial repayment of the of city athletic fields. 4. Protect the rights of neighbors of athletic fields. change to schedule the use of given to Edmonds residents. costs of maintaining and scheduling city athletic fields. SCHEDULING PRIORITIES - Priority use will be granted to organizations with residency*, as follows in order of priority: 1. Youth "Leagues" with 60 percent residency. 2. Adult "Leagues" with 60 percent residency. 3. Returning Youth "Teams" with 60 percent residency. 4. Returning Adult "Teams" with 60 percent residency. 5. New Users with 60 percent residency. 6. Returning Users without 60 percent residency. 7. New Users without residency. *Residency = 60 percent of a team's or a league's members must reside in Edmonds and/or Edmonds School District. SCHEDULING PROCEDURES 1. All requests for field use by Leagues must be submitted in writing to the Recreation Coordinator. 2. Requests for field use by Teams are handled at afield scheduling meeting. Team managers must be present to receive field time. 3. Fields are scheduled for three periods each year: FALL (September- December) - football/soccer field WINTER (January -April) - football/soccer field SPRING/SUMMER (May -August) - softball/soccer fields Field scheduling meetings are held 30 days before the beginning of each period. If weather or city maintenance prohibits the use of a field, the City will try to reassign teams to other suitable times or fields. 4. The City reserves the right to limit the amount of play permitted on the facilities during any program period. Beginning and ending dates for field use will be established by the City for each period. 5. Teams/Leagues must submit a roster, showing residency of the players, to the Recreation Coordinator. SOS/mw 3/83 POLICIES AND PROCEDURES FOR ATHLETIC FIELD USE - Page 2 FEES AND CHARGES 1. Fees and charges are assessed for use of all facilities to partially offset administration and operation costs. 2. Fee Schedule: Softball/Soccer Fields - $2.50 per hour Soccer Field with Lights: Youth Play - $4.00 per hour Adult Play - $6.00 per hour 3. Collection of Fees: Payment is due one week prior to inception of scheduled use. Checks are payable to the Edmonds Recreation Department. 4. Refunds: No cash refunds, except: a. When the City cancels/closes the b. When the participant moves away King County. Proof of the move fund is requested. Refunds will scheduled after a refund request ing fee will be charged for the c. Refund Credits, good for one will be issued when a refunc scheduled date. RULES AND REGULATIONS facility. from South Snohomish/North must be shown when the re - be made only for time is made. A $1.00 process - refund. year from the date of issue, is requested before the second 1. Alcoholic beverages and other drugs are prohibited by City Ordinance in public parks and playing fields at all times. 2. Smoking is prohibited on the playing fields. 3. Dogs, horses and other pets are not allowed on playing fields. 4. A Parks and Recreation Concession Permit is required for sale of any goods or services in city parks or playing fields. 5. Organizations and individuals using city fields must leave them in satisfactory conditions. Maintenance fees will be charged to groups who damage fields. 6. Athletic field users must stop all play by 10:00 p.m. 7. Excessive noise, anti -social activity or obscene language/actions, as determined by field neighbors and city staff, are not acceptable on city fields. Blatent violation of community standards for prudent and acceptable behavior is cause for loss of field use privileges and forfeit of fees (no shouting or swearing). The Staff and Planning/Park Board will be the final judges of disputes over acceptable behavior. 8. Vehicles are to be parked in designated public parking areas only. 9. The Parks and Recreation Department/City of Edmonds is not responsible for accidents, injuries or theft. 10. The misuse of city property or failure to abide by the above rules is reason for suspension and denial of further use of city playing fields. FIELD COMPARISON SURVEY FEES BELLEVUE Softball: Practicer Gamest Adults $10.00/game $18.00/game 9.00/team Youth (under 17) 6.00/game 6.00/game * Added to use fee. r. Fields are not propped; bases only. 2. Fields are prepped (bases, lines, drag, water). r nmrw nc Softball & Soccer: Resident EVERETT KENT Adults With lights (soccer only) Youth With lights (soccer only) $ 2.50/hour 6.00/hour 2.50/hour 4.00/hour Non -Resident $ 5.00/hour 8.50/hour 5.00/hour 6.50/hour * Lights $ 6.00/hour 6.00/hour No charge for field rental. Public uses fields on as -is basis as available; scheduled through Parks and Recreation Department. The Greater Everett Softball Association (GESA) and Little League (LL) handles all league scheduling, maintenance and fees. After 9/l/83, fields available on a first -come, first -serve basis. Cnf+hall• Adults (single games before season) Adult Leagues Youth Practicer Games Lights $ 2.00/game $ 2.00/game $ 2.00/12 hr/6 PM/ Unlit 4.50/12 hr/7:30 PM/ partial Lit 6.00/12 hr/9 PM/ Lit 14.00/player per season.2 10.00- 12.00/player per season.2 * Includes use fee. 1. Fields not prepped; bases only. 2. Maintenance costs built into fee; fields prepped for league play. FIELD COMPARISON SURVEY Paqe 2 FEES, Cont. KENT, Cont. Soccer: Kent Teams KYS Outside KING COUNTY Soccer/Football: Lights * Added to use fee. 1. Fields are prepped. KI RKLAN D Without Lights With Li hts $ 3.00/hour $ 6.00/hour 5.00/hour 8.00/hour 7.00/hour 10.00/hour Adults Youth $20.00/game 1 No charge (Leagues) 22.00/game No charge (Leagues)" 6.00/hour $ 6.00/hour Softball Soccer Lights_ Adults" $1.00/person/game3 N/C None Youth 2 N/C N/C * No lighted field, 1983; 1984 will have 1. 1. Non-resident fee. 2. Mainly Little League. City and LL have agreement to put some of their revenue back into field/program. 3. Includes field prep. LYNNWOOD Group I Group II Group_III practice game,1 practice game] practice game" Softball/ $ .75/hr $1.25/hr $2.50/hr $3.75/hr $3.75/hr $5.00/hr baseball Football/ .75/hr 1.25/hr 2.50/hr 6.25/hr 3.75/hr 8.75/hr soccer Lights* 3.00/hr 3.00/hr 6.00/hr 6.00/hr 6.00/hr 6.00/hr * Added to use fee. 1. Fields are prepped. FIELD COMPARISON SURVEY Paqe 3 FEES, Cont. MERCER ISLAND . None for field use. . League fees are for umpires/softballs, etc. MOUNTLAKE TERRACE Adults Youth * Includes use fee. MLT Leaguesi, a & 4 Practice/Game $ 3.00/hou r N/C $285.00/team Soccer a 200.00/team (nights) 4 100.00/team (mornings) 1. Includes field prep. Lights* $ 7.00/hour $ 4.00/hour REDMOND Practice/Open Use Practice/Open Use Lights* Softball Ili hr.T Soccer (2 hr.) Youth N/C (LL) N/C N/C separate complex Residents $ 2.00 $ 2.00 $ 8.00/hour (field prep, $10) (field prep, $30) Non -Resident 10.00 10.00 8.00/hr (field prep, $10) (field prep, $30) * Added to field use fee. 1. Fields not prepped; accepted on as -is basis. SEATTLE Youth N/C Adults $ 1.00/person/game (Ex: Softball, $26/game 13/team) FIELD COMPARISON SURVEY Paae 4 PREFERENCE/PRIORITY BELLEVUE Residency: 60% Priority: 1. Men use 1 setof fields. 2. Women and Jack 'n Jill use same fields. 3. Little League, private groups scheduled last. EDMONDS Residency: 60% Priority: 1. Resident youth leagues. 2. Resident adult leagues. 3. Returning resident youth teams. 4. Returning resident adult teams. 5. Resident new users. 6. Non-resident returning users. 7. Non-resident new users. EVE RETT Residency: No requirements. Priority: Handled by GESA and LL. KENT Residency: 60% Priority: 1. Some fields for youth only. 2. Some fields for adults only. ,IT .I^ `^1I.IT\/ Residency: None. Priority: 1. Youth. 2. Adult, public. 3. Private leagues. KIRKLAND Residency: No requirement. Priority: Historical. FIELD COMPARISON SURVEY Paae 5 PREFERENCE/PRIORITY LYNNWOOD Residency: 51% Priority: 1. Community/city-sponsored youth programs. 2. City -sponsored adult programs. 3. Independent sponsored programs. MERCER ISLAND Residency: None Priority: 1. School district and parks and recreation programs are first. 2. Then it's on a first -come, first -serve basis. MOUNTLAKE TERRACE Residency: No requirements. Priority: 1. Little League has historical priority to 9:00 p.m. 2. Mountlake Terrace leagues (after 9:00 p.m.). 3. Other groups (after 9:00 p.m.). nr MWAKi n Residency: 51% Priority: 1. Returning Redmond team. 2. New Redmond team. 3. Returning outside team. 4. New outside team. SEATTLE Residency: No requirements. Priority: No in -city priority. 1. Historical priority. 2. New teams get on fields on first -come, first -serve basis, depending on availability of fields. FIELD COMPARISON SURVEY Paqe 6 MAINTENANCE/PREPARATION BELLEVUE Field maintenance crews report to Parks & Recreation Dept. Fields get prepped every day if being used that night. Four tournament play, fields are prepped every 3 games. Maintenance and prep costs are included in use fees. E DMON DS Field maintenance crews report to Public Works Dept. During softball season, the associations handle field prep. - If they don't do it, the field is available on an "as -is" basis. - No bases available. During soccer season, field is available on as -is basis. - Teams may use Parks & Rec. liner is they want. FVFRFTT KENT . Handled by GESA during softball season. . Parks and Rec. Dept. maintenance crews handle before and after season. Field maintenance crews report to Parks & Rec. Dept. During leagues, fields are prepped every day. Maintenance and prep costs are included in use fee. KTNr, (MINTY Field maintenance crews report to Parks & Rec. Dept. During leagues, fields are prepped every day. Maintenance and prep costs are included in use fee. ICTRKI ANn Field maintenance crews report to Parks & Rec. Dept. During leagues, fields are prepped every day. Maintenance and prep costs are included in use fee. LYNNWOOD Field maintenance crews report to Parks & Rec. Dept. Fields get prepped every day if being used that night. Prepped more often for tournament play. Maintenance and prep costs are included in use fee. FIELD COMPARISON SURVEY Paqe 7 MAINTENANCE/PREPARATION MERCER ISLAND Field maintenance crews report to Facilities Maintenance Dept. Little League (Boys' & Girls' Club) does prep for their programs. Facilities Maintenance does field prep for Parks & Rec. programs. MOUNTLAKE TERRACE . Field maintenance crews report to Parks and Rec. Dept. REDMOND Field maintenance crews report to Parks and Rec. Dept. During leagues, fields are prepped every day. Maintenance and prep costs included in use fee ($10 per game). Additional prep available for additional cost. SEATTLE Field maintenance crews report to Parks and Rec. Dept. Fields prepped daily (crew works 6:00 a.m, to 2:30 p.m.). If teams wish additional prep, they can hire ball field attendants ($5.50/game) to prep. FIELD COMPARISON SURVEY Paqe 8 NUMBER OF FIELDS/EXTRA AMENITIES RN I FV11F 18 Parks & Recreation fields; 4 are lit. - 11 softball; 7 soccer (5 are permanent, 2 are converted softball fields) - 7 have scoreboards; 2 have P.A. system. - 6 school fields in addition are scheduled as needed. FmmnNn,%, KENT . 4 youth only baseball/softball (no lights). 3 adult softball (no lights). . 1 lighted soccer field. 7 fields; 3 are lit. - 3 softball. - 3 Little League. - 1 fast pitch. No scoreboards or P.A. system. . 21 fields - schedule junior high & high school fields as needed. - 2 hardball fields have lights. KING COUNTY . 69 fields; 14 are lit. - Approximately 85% are converted from softball to soccer/football. 2 softball fields = 1 soccer/football field. - During softball/baseball season, all 69 fields are for those sports. K I RKLAN D 4 fields - 3 Little League sized. - 1 adult softball (will have lights in 1984). Scoreboard and portable P.A. (not owned by City) at each site. Locker rooms at 1 Little League site. FIELD COMPARISON SURVEY PaQe 9 NUMBER OF FIELDS/AMENITIES LYNNWOOD 5 fields, which are converted for specific season sports.(all lit). - 1 for soccer/football. - 1 for softball/soccer. - 1 for soccer/football. - 1 for hardball/softball. - 1 for softball. . They also schedule school district fields. Scoreboard at hardball site. MERCER ISLAND 2 City fields; no lights. - Used for soccer and softball. - No scoreboard or P.A. . Also schedule school district fields. MOUNTLAKE TERRACE 5 fields; 2 with lights. 1 field has P.A. and scoreboard; 1 has just scoreboard. PpmmnNn . 4 fields; 2 with lights. - 3 adult softball (1 with lights). - 1 adult soccer, with lights. No scoreboard, no P.A. 1 separate field used by Little League at no charge; put money back into field improvements. SEATTLE 190 fields on 61 sites. - 9 lighted baseball. - 25 lighted softball. - 14 lighted soccer. - 5 lighted football. Some sites have scoreboard and P.A. FIELD COMPARISON SURVEY Paqe 10 CONCESSIONS/SNACK BARS BELLEVUE . Started'this year. 1 trailer at each of 2 sites. . Parks & Rec. Department owns them; hire part-time help. . Not -a lot of profit this year due to large expenditures for equipment. Foresee profit for next year. . Permanent structure at Robinswood run by Special Recreation Advisory Board (private); proceeds go to handicapped program. E DMON DS . None. E VE RETT KENT No city concessions. . 3 different Little League teams run them. No percentage back to city. 3; leased out. City gets a percentage. KING COUNTY . Are put out to bid. County gets 10-25% of revenue. KIRKLAND Little League runs concessions. . 15% entitlement is waived; money put back into program/maintenance. Little League submits year-end financial report. LYNNWOOD Concession is on a contractual basis. City gets 12% of gross receipts. MERCER ISLAND . None FIELD COMPARISON SURVEY Pa4e 11 CONCESSIONS/SNACK BARS MOUNTLAKE TERRACE . Little League runs snack bar; they pay for utilities. . City gets no % of profit. REDMOND . No permanent structures. . Last year (1982), trailers came in on contract; gave city 10% of revenue. Didn't work out well - they weren't interested in coming back this year. SEATTLE . Bid process from vendors. . City gets 10% of revenue. . Most concessionaires bring in own wagon. Fort Dent has a built-in. 49 questionnaires - received through 6/6/83 f PGi- (4,'L CIVIC CENTER FIELD iGHBOR QUESTIONNAIRE (OLD JUNIOR HIGH FIELD) Please answer the following questions regarding the Edmonds Civic Center Field and return the questionnaire in the enclosed stamped envelope. Your answers will help the City to study problems associated with the field and determine its future use. Use the space at the end of the page for additional comments. 1. I believe the field should: a. Return to private ownership: Yes ,2 _ No b. Be used as an athletic field: Yes 39_ No c. Be used as a passive park: Yes 5 _ No 2. I feel light glare from the field lights is a problem on my property: Yes 1� No d9 3. The time of day the light problem is most bothersome is: a. 7:00-8:00 p.m. C. 9:00-10:00 p.m. /6 e. Right after sunset unti b. 8:00-9:00 p.m. 5-d. All the time theml we get used to 4. Noise from players on the field bothers me in my home: Yes (A No- 5. Parking is a problem around my home because field users park their cars in my neighborhood: Yes No 3F Occasionally / 6. If I had the choice to make, I would: a. Remove all the field lights ( . b. Mitigate the glare problems to the extent possible and allow the lights to be used_. c. Keep the lights as is /. 7. The field lights should go off at: e. Or at least by 11:00 pm: a. 8:00 p.m. 3 C. 10:00 P.M. / q b. 9:00 p.m. —L7— d. After the game is over 2 8. My address i s_ 9. I have lived at this address for years. l,44,14T 10. Comments: Thank you for your help. COMMENTS IN RESPONSE TO QUESTIONNAIRE REGARDING CIVIC CENTER FIELD LIGHTS Carmel Apartments - 655 Main Street Apt. #305 - Kurt & Mary Fisher, 776-4365 - 3 years "The lighting engineer is welcome to use our home for his study." "Since the evening use, with light, is a user option (vs. daytime), we feel the total extra cost of lighting should be born by the user, over and above the standard daytime fee. Thank you for asking our opinion." #201 15 years "Keep field for athletic events. Better to have kids there instead of roaming streets." #404 Frances & Milford DeYoung, 778-6539 - 16 years "We enjoy the daytime activities, but like a quieter atmosphere at night. One more item that needs attention is the dust that settles all over the neighborhood from dragging the baseball diamond and the soccer players are at times engulfed in it." "Glaring lights and dust are 2 of the items that are regulated by city ordinance (Com. Dev. Code 160B). We are sure that with the District closing Edmonds Senior High and a number of elementary schools that numerous sites for these activities can be found and will be more con- venient to those neighborhood children that use them, but again we have no objections to any daytime use of Civic Center playfield." #304 Leona K. Dwyer - 15 years "I enjoy watching the various activities, but I object to our city maintaining a playfield for older people from other towns. I understand that is happening at the present time. I suggest it be kept for a children's field." #203 10 years "My daughter and I enjoy seeing the field being used for children, joggers, and 4th of July fireworks, and hope it will continue as is to give so many a lovely green spot in the center of our lovely Edmonds. I am grateful for our view of all the activities that so many people enjoy." #? 15 years "Parks are a breeding place for crime, drinking and smoking, etc. Good example: City Park." "We are at the Carmel Condominium. Cars are parked in front of our place most all day and is very much a problem. We are mostly senior citizens and can't park in front to bring in groceries, etc. Perhaps these are mostly from using the new library - that we don't know. Maybe from the athletic field. Very often cars fill both sides on 7th Avenue down to athletic field. The library has parking areas which they should use - not ours." "(Hiring the lighting engineer is just another unnecessary expense. Aren't our taxes high enough without this?)" COMMENTS IN RESPONSE TO QUESTIONNAIRE REGARDING CIVIC CENTER FIELD LIGHTS Carmel Apartments - 655 Main Street Apt. #301 - 10 years - 775-3207 - L.G. Reynolds "The field should be maintained as athletic field. It is used a lot - baseball, soccer, football, jogging etc." "We do have glare problems. We will be glad to have a lighting engineer come to our home if it will help to solve the glare problem. Please call 775-3207 for an appointment." Apt. #405 - 15 years - Mrs. Madeline Peterson "The Parks and Recreation Department should obey the City Code as stated. Please note the copy of the "Community Development Code" 17.60-B. For two years you have not complied, only increased the glare. The time that the lights are turned "off or on" have not any bearing on the problem. The lights glaring into our homes is the annoyance. It is like looking into car lights turned on high beam." "The $1,000.00 the City Council voted to spend on a study is not necessary. Just visit our home and see for yourself how annoying the lights are. The only solution for this field is to remove the lights completely." "Further, if there is a need for more playfields, why not concentrate your efforts on developing the 23 acres at Meadowdale. The elaborate plan pre- sented at the Council Meeting in March, 1983 is not necessary. Why not develop it in stages - eliminate the plantings and irrigation make a play - field using the lights from the Civic Center playfield." "I will be interested in hearing the results of this questionnaire. This was not at all necessary, for two years you have been hearing from the citizens about this problem." Apt. #102 15 years - Leonard H. Wilson - 778-9297 "As per our telephone conversation, you are most welcome to test the light glare in our living and dining rooms any time. We do not feel that we should have to close our drapes to keep the light out. The parking problem that we have is not from the playfield, it is from the library." COMMENTS IN RESPONSE TO QUESTIONNAIRE REGARDING CIVIC CENTER FIELD LIGHTS 747 Sprague Street - 20 years "Parking is sometimes a problem but not insurmountable. Let's do all we can to assist our sportsmen and women, not deter the full use of facilities. The benefits of the many far exceed the inconvenience of the few,provided the rules and guidelines are reasonable and adhered to." 627 Main Street - 37 years - Irene Yon "My answers are limited because I'm almost two blocks away from the intense lights." 302 - 7th Ave. North - 5 years "I would also like the field restricted for baseball games before the hours of 9:00 on Saturdays and Sundays. I'm always awakenedby shouting and car doors without fail!!!" 614 Bell Street - 17 years - Ivy M. Hoff "I believe you should allow the lights and let the kids have a place to play, but I believe they should have some kind of supervision at all times to pro- tect the younger ones from the older kids." 703 Main Street - 36 years - Dorothy Williamson "Dear Mr. Simpson: I appreciate receiving your letter and questionnaire con- cerning the Junior High Field. After two years of meetings, letters, petitions I feel we are due for some relief. Please consider the glaring lights, long winter schedules, traffic not only from the users of the field, but Frances Anderson Recreation, Edmonds Library, Holy Rosary School and Church, Edmonds Methodist Church, Church of the Open Bible and every day traffic. I think you, the Mayor and the Edmonds City Council should give us some help." 505 Edmonds Street #6 - 5 years "Noise in parking lot somewhat annoying." 717 Daley Street - 52 years "The athletic playfield in downtown Edmonds is a valuable resource to all residents providing not only an irreplacable athletic field, but open space which effects the character of Edmonds as a place to live." 416 B Daley Street - 1 year. "The park serves as a valuable community resource. I think its convenient location is a bonus for the City. If the lights could be turned off at 9:00 the glare problem would not be so much a topic of debate." 426 Daley Street - 2 years. "The lights do not bother us at all." 631 Bell Street - 32 years "The lights shine in my bedroom, but really don't bother me." COMMENTS IN RESPONSE TO QUESTIONNAIRE REGARDING CIVIC CENTER FIELD LIGHTS 711 Daley Street - 3 years "The number of years of my family's residence is immaterial. It is most reassuring to have a copy of the City's rules and policies regarding the the use of the Civic Center Field. Although I question as to whether the players have received a copy. In the last month every time I have personally witnessed the baseball players activity all of rules outlined have been disobeyed. What is the City doing to enforce their policy?" 653 B Bell Street - 2 years "You can use our house if you would like to measure the glare - please call first, 775-9066, Lanya or Lou. I hope the park lights stay on for the ball players." 731 Bell Street - 19 years - Mrs. A. Jensen "I would like to see continued use of the field as much as possible under the operation rules. My home is available for your glare problems survey." 704 Bell Street - 2 years - Terry A. Hagen "At first the glare was terrible, but after the modifications the situation was very tolerable, and worthwhile for the city as a whole to have a nice facility for sports in the evening. I would be happy to have a lighting engineer test from my house if an appointment is made beforehand." 650 Bell Street - 10 years - Mr. Richard V. Loucks, Mrs. Elsie Loucks, Mr. Scott Loucks "I think that the lights are fine and we (our family) are glad to see the city improve the lighting on the field. We strongly support athletic use of this field daytime and night. The lights, although illuminating our yard, are not bothersome. In fact, we kind of enjoy the extra lighting at night. Edmonds has too few athletic facilities for nighttime use and we feel that the availability of this field greatly enhances our neighborhood, making it safer, more enjoyable and attractive. We strongly disagree with those who feel the lighting is bothersome and should be reduced or eliminated. We also feel that more lighting increases the safety of those using the athletic field. Prior to the installation of the new lights, the field was dimly lighted, making accidents (even serious accidents!) much more likely. We feel that if you decrease the lighting, you will seriously jeapordize the safety of those using the field. A survey of those using the field should substantiate this fact. We'll be glad to testify on behalf of a well - lighted field if you request." (774-7077) 640 Bell Street - 3 years - Jim and Gabrielle Menendez "For me this is a matter of attitudes. My wife and I are not interested in sports, however, we cannot permit ourselves to be annoyed by lights and noise of players. It is good that some can relax and enjoy such activity and companionship in the spiritual sickness of this day. Praise God!" 220 - 7th Ave. N. - 2 years - M. Corier "We have two complaints: 1. Litter in our yard from people who park in front of our house; and 2. Wild drivers - we all have small children on our street and some people drive like they got their license out of a box of cracker jacks! We have no complaint against the lights at all." COMMENTS IN RESPONSE TO QUESTIONNAIRE REGARDING CIVIC CENTER FIELD LIGHTS 625 Bell Street - 1 year - Clark Snyder "We enjoy the lights being on at night. It gives my child and I a play place after dark. We also enjoy watching the games and matches." 202 - 7th Avenue North - 40 years "I believe the field should remain as it is. This field was here before any of the Condos and houses were built here. Those people knew this before they bought. If we are not careful this is going to turn into a problem like Sunset Avenue. If you close this field where are these kids going to play. Do we want them on the streets or committing crimes?" 202 - North 7th - 40 years "We have no complaints about the playfield. We are certainly willing to put up with whatever noise or dust (or lights) so the kids will have a place to play. It's wonderful to see the field used so much. What would the kids be doing if the field wasn't there for their use. It might be worth a little inconvenience to ensure the kids have wholesome activities." 420 - 6th Avenue North - 7 years "I don't agree leaving the lights on all night as was done a while back. Energy is too expensive for that practice." 622 Bell Street - 9 years "My house is on a lower level than some houses in neighborhood so lights are not too much of a problem. I still notice them somewhat but since shields have been put on, things are much better." 621 Daley Street - 40 years - P.L. Berg "The lights were a problem before the louver shields were installed and especially when they were left on all night long, which happened too often." 736 Bell Street - 16 years - John & Marianne Kaczka "You are welcome to use our home for your survey." 742 Bell Street - 16 years - "You are welcome to use our home for your survey." "It seems to me you need some kind of a cross walk onto the field from 7th Ave. It is dangerous driving along there during games - many children run between cars." "We would like to have copies of the reports." 626 Main Street - 4 years "The field should be left as is with time limits. In the past they have been on later than 11:00 p.m. The time limit should be strictly observed and monitored. 645 Bell Street - 21 years "They had 32 lights before and all of them weren't lit due to breakage or burned out and they weren't as bright as the new ones. The kids didn't complain and neither did the neighbors except when they left them on all night." COMMENTS IN RESPONSE TO QUESTIONNAIRE REGARDING CIVIC CtiiTER FIELD LIGHTS 607 Daley Street - 4 years- Dale Lince "Get the lights turned off when they are not in use. Several times earlier they have been on all night and when not in use weekends. Haven't seen that lately. Also get the grandstand lights turned off when not in use. They quite often are on for a day or two at a time. A couple of weeks ago on a Monday I called the Park Dept. - grandstand lights had been on all weekend. Enlist some playfield groups to clean out the grandstand and keep it that way. It is dirty with scattered rubbish." "We definitely do not want activities with amplified sound." 641 Bell Street - 37 years - Jack M. Stuart, Sr. "When they first installed the glare shields, the problem decreased. But they re -adjusted them and it's just as though there were not shields at all. You may have the lighting engineer stop and check our "glare" problem (with proper identification). Would appreciate a call when to expect him (or her)." 615 Main Street, Apt. B. - 6 years "Set up on our deck if you need a sample." 432 Daley Street - 8z years "I don't know how the glare from the field lights should be so annoying to so many. Why can't t� do something about it? (Like having something useful to do - when the lights come on - instead of sitting around waiting for the glare to whine about.)" 636 Daley Street - 8 years "Over the years we've gotten used to the lights and noise. The only time it's really annoying is summer tournaments that begin in the early morning (7:00 a.m.). Since the back of our house faces the field, the lights are not really a problem for us." 611 Daley Street - 2 months "The park lights or noise have not bothered us." 518 Bell Street, #102 "The present use of the field appears to be well worthwhile." 739 Sprague Street - 19 years - Christine and George Walsh "The available cultural, educational, commercial, recreational, and scenic resources were a major factor in our choosing to live in Edmonds. Our family respects the rights of others to share our community and its assets, and encourages them in lawful, healthy, and constructive use. The lighted field provides extra safety to the neighborhood and is reassuring to us. Although it's necessary to deny rental availability on Sundays to provide unorganized groups a chance to use the fields, it seems fair to all. Please continue to operate the Parks and Recreation Dept. for the greater good for the most people possible! Tax dollars are better spent here than on correcting people who get into trouble because of less healthy pasttimes (i.e. "nothing to do")." RECEIVED APR P81983 Edmonds Cfty perm �N�i� 1� f iY July 21, 1983 MEMO TO: Harve H. Harrison Mayor FROM: Stephen 0. Simpson, Director Parks and Recreation Department SUBJECT: REPORT ON PLAYFIELD LIGHTS The attached report from Del Armstrong, Lighting Consultant, provides information that will help us make an informed decision concerning the use of lights on the Civic Center playfield. Mr. Armstrong finds in his report: 1. The field lighting with our glare shields provides the minimum level of light adequate for sports play. 2. Little additional glare reduction is possible with other glare shield designs. 3. The number of lights could be reduced if the shields were removed. 4. Since glare is a matter of individual perception, it is difficult to reduce glare to everyone's satisfac- tion. The City has a de facto policy of providing a lighted soccer/ football field for public use. We appear to have options for satisfying the interests of neighbors complaining about the lights and options for satis- fying interests of players -- but few options in between. Attached is a list of ideas we can use to develop strategies for providing evening athletic fields for Edmonds residents. SOS/mw Attachment OPTIONS FOR LIGHTED ATHLETIC FIELDS IN EDMONDS (Listed in order of increasing cost.) 1. Develop a light schedule that represents a compromise between the players' and the neighbors' interests. 2. Eliminate lights at the field. 3. Remove the shields and reduce the number of lights at the Civic Center Field. 4. Replace the metal halide luminaires with incandescent lights in storage (like the 1950 system that blew down) and return to our former scheduling policy. 5. Move the existing lights to a location such as Woodway or the proposed Meadowdale Playfield. CITY OF E01*00NDS CIVIC CENTER • EDMONDS. WASHINGTON 96020 • (206) 775-2525 CITY ATTORNEY July 12, 1983 Ms. Peggy Harris 721 Sprague Street Edmonds, WA 98020 AUG . 3o AGENDA HARVE H. HARRISON MAYOR Re: Junior high Playfield Lights Dear Ms. Harris: At the July 6 meeting of the City Council you requested that my office respond in writing to your question regarding the city's own liability for possible violations of the City Code caused by city activities. This same question was raised by Mr. and Mrs. Norman Peterson in a letter addressed to Mr. Tanaka of our office on March 12, 1982. As we responded to Mr. and Mrs. Peterson, we are glad to respond to any questions you or any other member of the public may have regarding the laws governing the operation of the city. The section of the Edmonds Community Development Code to which I believe you have referred is Section 17.60.010(B) which states in pertinent part that "lighting shall not be used in such a manner that produces glare on . . . neighboring property." The Community Development Code embodies the policies for the use of property within the City of Edmonds as established by the Edmonds City Council. Making sure that the general public complies with these policies is one of the duties of the administration as established by state law. These policies are passed for the benefit of the community as a whole and are enforced, making sure that all individuals comply with these policies, so that the benefit to the general public is preserved. The city stands in a unique position because its actions are taken for the public good. Where a question arises as to whether the city is complying with its own ordinances then, rather than filing a lawsuit against itself, the proper means of enforcement is for the citizens to come before the City Council as you and your neighbors have done to make them aware of any discrepancy. It is then up to the City Council to determine the nature of the problem and, if necessary, take steps to remedy such problem. This is the appropriate manner in which perceived violations of city ordinances by the city itself should be addressed. I think you would agree this is a better solution than the city suing itself and Ms. Peggy Harris July 12, 1983 Page 2 possibly taking money out of one "pocket" and putting it in another. As you know, the City Council has taken a number of steps to investigate the existence and extent to which there is a problem created by these playfield lights including carefully listening to the comments you and your neighbors have made at City Council meetings. The Mayor, the staff and the City Council are working to achieve a balance of proper lighting for safe utilization of the playfield and protection against the possibility of excessive glare invading the surrounding neighborhood. This is the process by which the city makes sure that it is in compliance with the City Code. I hope this letter is responsive to your inquiry and would ask that if you have any further questions please don't hesitate to give me a call at 622-2991. Very truly yours, OFFICE OF THE CITY ATTORNEYU Mark A. Eames MAE:jt cc: Mayor Harve Harrison Council President Jo -Anne Jaech Steve Simpson, Director of Parks and Recreation CITY OF EDMONDS PARKS & RECREATION DEPARTMENT LIGHTING STUDY Lill CIVIC CENTER PLAYFIELD 18 July 1983 PREPARED BY JD-21 LIGHTING ENGINEERS 1840-130tn N.E. SUITE 7 fo� B, ELLEVUE WASHINGTON 98005 885.2195 CIVIC CENTER PLAYFIELD LIGHTING STUDY BACKGROUND Edmonds Junior High School, located between 6th & 7th Avenue North and Bell & Daley Streets, has a large playfield area. This area includes softball fields, a football/soccer field with track and covered grandstands. The City of Edmonds Parks and Recreation Department has been utilizing this outdoor area as part of their Parks System. This portion of the complex is now called "Civic Center Playfield" and will be so referred to throughout the remainder of this report. The football field has a new floodlighting system consisting of' eight floodlighting standards, four each side, with eight each 1000 watt metal halide type floodlights on each pole. All floodlights have a Nema V beam spread. This replaced an existing system consisting of the same number ol' poles arranged in approximately the same locations. The exact number and beam type of luminaires is not known but is believed to be the same quantity, eight each pole, and of the same beam type V. The old floodlights utilized incandescent lamps. Since the installation of the new system there have been a series of recurring complaints from residents who are neighbors to the facility. These complaints have generally included objections to the "glare" that results from the new lighting system. The City and specifically the Edmonds Parks and Recreation Department has made several changes to the lighting system in a sincere attempt to eliminate or substantially reduce the glare problem. In spite of these changes there continues to be complaints about the amount of "glare" from the system. A more complete chronology of the significant events concerning this facility is attached. This is meant to more fully inform the reader interested in the recent history of the facility. Be PURPOSE OF STUDY In the later part of May 1983, the Edmonds Parks and Recreation Department contracted with the firm of JD-21 Engineers to conduct a study of the existing floodlighting system. The purposes of this study were as follows: 1- Identify the level of light, in footcandles, cast by the existing lights on the football/soccer field. 2- Advise the City as to what level of light, in foot- candles is recommended for recreational games played on the field. 3- Analyze glare problems caused by the existing; lights, with such analysis to include observations from at least three residences to be named by the City. 4- Make recommendations for possible mitigation of glare, and identify the costs associated with implementing these recommendations. 5- Present these findings and recommendations in a written report and an oral presentation to the City Council. FIELD WORK A visit was made to the site on 1 June 1983. During this time, the major problems of the facility were reviewed with the Parks Staff. The lighting system was inspected and the system features were noted in comparison to similar facilities within the Puget Sound area. As a general statement, the system is similar to others of recent construction on similar fields. Salient features noted as regards the glare problems were: 1- Lamp Type. The lamp type utilized is a 1000 watt, clear, metal halide. This is the most popular of all lamp types for use in field lighting. It is the one most knowledgeable engineers would choose for this application. 2- Luminaire Type. The luminaire has a spherical, parobolic reflector. It is classified as a general purpose floodlight and the optical assembly can be specifically set to produce anything from a Nema Type II through a Nema Type VI beam spread. This provides the best control of light output and the most efficient delivery of light to a "defined area" from a "set- back" position. It is the one most knowledgeable engineers would choose for this application. The beam spread utilized on this project is a Nema Type V which is a reasonable choice. -2- 3- Special Equipment. The luminaires have a concentric ring louver for additional glare control. These were added after the initial installation. They are not a common component for sportsfield lighting. Louvers severely reduce the amount of light delivered to the area, but they cannot eliminate all of the "perceived glare". Luminaires with concentric louvers make for spottier lighting on the field than luminaires without louvers. Horizontal louvers may have been slightly better but the effectiveness of louvers in reducing; "perceived glare" is so negligible that they are not a viable consideration. Another visit was made to the site on 6 June 1983. At that time observations were made of the lighting system from two apartments in the building at 655 Main Street. Observations were also made from a home at 721 Sprague Street. The residents were kind enough to discuss the problems they perceived regarding; the floodlighting system. The comments were all similar although expressed in slightly different ways and included the fol 1 owi r,g; : A- The "glare" from the system affected their enjoyment of the "view" they had from their respective homes. B- The "old" system was not a problem. C- They "knew" the old lights were inadequate. D- Too many cars park on the street during; hours of use. E- One person thought that controlling hours of use (i.e. a set time to turn off) would help solve the problem. Others did not want lights at any time. F- All persons did agree that the young people of the community need a place to play. I have designed in the range of 100 facilities similar to this one or larger. I have also seen many other installations and have viewed them with the specific purpose of evaluating "perceived glare". This facility is very similar to all the others I have seen. If anything, it has less glare because of the aiming angles and the concentric ring louvers. Unfortunately_ this has almost nothing to do with "perceived glare". The person, is looking at a light "glare source" against a black background. The eye will see "brightness" because of the contrast between the between the source and its background. The actual intensity of the brightness is of little consequence unless the source is very small or a long distance away. -3- Light. readings were also taken on the evening of 6 June. The instrument used was a Hagner Model S1 Photometer. The method used was to take horizontal footcandle readings starting in one corner of the field and going across the field at 30 foot increments. We then indexed 30 feet down the field and took similar readings back across the field. This method is in accordance with IES (Illuminating Engineering Society) recommended practice. A total of 91 readings were taken over an area of 180 feet x 360 feet. These readings were then averaged to obtain a measured horizontal average footcandle level of 20.01. The plus/minus range to the first standard deviation was 9.92 footcandles. INDUSTRY STANDARDS The IES publishes a lighting handbook that gives, among; many ether things, recommended levels of lighting for variouti types of outdoor athletic fields and for various classifications of these fields. This handbook is generally accepted by all private and public entities throughout North America. A copy of the recommendations from the 1981 Edition (most recent) is attached. From the attached it can be seen that this facility could be classed as a III (over 9 meters from sideline to the farthest row of spectators), a IV (less than 5000 spectators) or even a V (no spectators to be accomodated even though there are fixed seating facilities). These classifications have recommended maintained footcandle levels ranging from 10 to 30 footcandles. Normal practice in this area, based on my extensive experience, is a design level of 20 - 25 maintained footcandles. Initial readings would normally be in the range of 30 - 35 footcandles. This facility measured about 20 footcandles. This is less than we would normally expect after only two seasons of operation. A new recommended practice has just been issued by the IES. While this would not have been available at the time the Civic Center facility was constructed, it seems helpful to compare it to the most recent recommended practice. -4- From the attached sheets it can be seen that football/soccer falls into the "D" classification. The lowest recommended level in that classification is 20 footcandles maintained. Thus it can be seen that this facility is very close to the minimum recommended levels in effect in 1981 and is below the minimum recommended levels recently adopted. RECOMMENDATIONS There is essentially nothing that can be done to the floodlighting system to completely eliminate the "perceived glare" problem of neighboring residents. The reasons for this can best be understood by considering, first, the geometry of the situation and, second, the nature of the problem itself. To explain the geometry, consider that we have an area that we want to illuminate but we cannot place any lighting; standards within that area. Thus we must project light fron) outside the perimeter of the area into the area. This requires a beam focused at locations near the middle of the area at aiming angles based on the height of the pole as compared to the distance of projection. The higher the pole the smaller the aiming angle and the less glare. However, it is essentially impossible to prevent some light from going above the horizontal basically because it must first be projected in a horizontal direction. The light must be cut off at a very small angle above the aiming angle and that is very difficult to do. Horizontal louvers as well as concentric ring louvers similar to those used on this project have been tried and failed. A garbage can affair about 3 or 4 feet long was tried in Oakland, California. It reduced the glare problem but eliminated most of the light to the area as well. And the wind soon removed the solution along with the lights. We should not say that a solution is impossible, but an economically viable solution has not yet been found. The nature of the problem is that the human eye sees a glare source, no matter how small, against a totally black, non - reflective background. Under these conditions the eye tends to react to the glare source and objects beyond the glare source -5- are difficult to see. Objects ahead of and to the side of thc- glare source can be seen in more detail, however, because of the silhouetting effect. For this reason we quite often find that neighbors of a floodlighting system appreciate the extra light and the security it gives them. Obscurring the view of objects beyond the glare source does remain a problem on all floodlighting installations and objections of various degrees of intensity have been experienced by several other agencies from neighbors of floodlighting systems. With this relatively negative evaluation now stated, what can be done to mitigate the problem? We all would like to live in a rural, natural setting away from all urban irritants but with the associated conveniences of the urban society within walking distance. This, obviously, is not possible so it becomes incumbent upon the responsible officials to see that the negative aspects of any needed improvement are reduced to the absolute reasonable minimum. Some considerations such as higher mounting heights and landscaping to shield the lights are not viable options for this facility. Louvers to shield the lights have been installed in a sincere attempt to mitigate the problem and they have been found to be ineffective. The louvers not only failed to solve the problem to the satisfaction of all neighbors, but seriously reduced the quality and quantity of light on the field as well. The next obvious option concerns the quantity of light. From earlier in this report we found that the actual level of illumination is very close to or even below the minimum recommended levels of the IES. It does not seem that this was the case at the time the system was installed. The addition of the louvers and the reaiming of the luminaires has seriously depreciated the quantity and quality of illumination on the field. The initial lighting levels were probably in the range of 35 footcandles average. This is a rough estimate based on the number of luminaires, an estimated beam efficiency and an estimated coefficient of beam utilization in the beam lumen method formula. ME Using a commonly accepted maintenance factor of 0.7, it appears the field had a design level of about 25 footcandles, a very reasonable choice for a facility of this type. One of the keys here is the maintenance factor. It is selected to allow the facility to operate for a considerable period of time with essentially no maintenance. Most agencies find it much less expensive to add one or two additional luminaires per pole than to hire a lineman or bucket truck to clean and replace lamps every year. However, since each luminaire represents an additional glare source, it might be advantageous for the City to reduce the number of luminaires even though this will result in higher maintenance costs. The lighting levels existing on the field at this time could be obtained with 6 luminaires per pole if the louvers were removed and the luminaires reaimed. The aiming diagram could be designed to provide a minimum illumination in the center of the field thus keeping the aiming angles low. This would not seriously depreciate the quality of the illumination since the center of the field has equal quantities of light coming from several directions. Thus, the "seeability" of the players under the lower levels of illumination is as good or better than at the sidelines where the level is higher but predominantly from one side only. Two other options have been suggested for providing reduced lighting levels. One is to substitute the next lower wattage metal halide lamp (400 watt) for the present 1000 watt lamp. If we were to accomplish the same reduction in light (25 ftc. to 20 ftc.), it would require 18 luminaires per pole. The brightness of each luminaire would be less than the existing but, it seems, the larger number of luminaires puts us back in a similar, if not worse, glare problem. The cost for this alternative would also be very high as it would require 144 new ballasts, 144 new lamps, 80 new bracket arms and substantial labor. The second proposed option is to substitute 400 watt high pressure sodium (HPS) lamps for the 1000 watt metal halide lamps. This results in a situation similar to the 400 watt metal halide -7- lamps. We would need 12 luminaires per pole again resulting in a similar, if not worse, glare situation as compared to the 1000 watt metal halide luminaires. This option would require 96 new ballasts, lamps, etc., again resulting in very substantial costs. It seems the simplest and least expensive solution is to remove the louvers and two luminaires per pole. COSTS The costs for removing the louvers, two luminaires per pole and reaiming are estimated as follows: Prepare Aiming Diagram $ 400.00 Supervise aiming - Take & Record Light Readings - Revise Aiming as Necessary 500.00 Bucket Truck - 2 Days 400.00 Lineman - Remove Louvers - Reaim Luminaires - Revisions as Necessary 5 Man Days 1,600.00 Sub -Total $2,900.00 Overhead & Profit @ 25% 725.00 TOTAL ESTIMATED COSTS $3,625.00 SUMMARY The new system at Civic Center was designed to current minimum standards. This did, however, result in an increase in "perceived glare" over the previous installation. The neighbors of the facility recognize the need for a lighted play area and have indicated that the level of "perceived glare" from the old system was acceptable. The major economically viable solution to the problem seems to be to return to a lighting level more closely comparable to the old system even though the new system barely meets current minimum standards. There is no way to assure that even this solution will be acceptable to the neighbors. There will still be "perceived glare" from the installation and they may continue to sincerely so object to its presence. If that is the case, it seems the only remaining alternative is to ask them to tolerate this minor urban irritant in respect of the large number of other citizens who are afforded the opportunity of enjoying this lighted play area. END OF REPORT ATTACHMENTS TITLE Edmonds Map Showing NUMBER OF PAGES Civic Center Field 1 Civic Center Master Plan Showing Lighted Field 1 Playfield Lights - Chronology 1 IES Sports Lighting Standards - 1981 2 Revised IES Sports Lighting Standards - May, 1983 4 1', Garb. _ Ilecur. -- �� {- L n- ••sw - Itr�� Ia� 1nl b" J 77e-0llte 1 t t lu • ,ar n r n n a: : — Apex Garbage Co to s;..' r+' � 'fix r, ° i Sound D'soO!al Inc 7766559 - l' i i -� t u s , 1a a •� 11d •� NoAhwest Garb ege Co.. - Jlet-1100 1' T y .sf� //r Irl sl s. General Telephone .. 775-9511 rtih s j "� 'r 2 Snohomish County P U D - 77,-2112%1 r—!■1 - r' Washington Natural Oe! Co 774-3e46 r. , -I -� ;ts• �*" --- ■ + 775-2525 ' L • a u n .'" .0 n.- . Water Dept — Billing . J •_a_.• €s' �^�' Olympic View Water Dept 77� 7769r�n 1 • o• 1a�-+y-�w m 1900 by CreatNe Communications Box 573, Kenmore, WA 9802e rr a w� a .�.� ai �� 1 i •:-. Ifs n f i.. Ioa. ..m .w If.w la. •af i 'A h�p_ �- Irf rI. aM. • „ I►f �' IMn ifs f., _ - . L - ` fj' `Jc•n.. s, a°j, 1 -I 's..:' 'I ` , e w.i < <I •x r 6'+. n �-.. I..•.. Fi._—".� n.T •�.i n• w [ .r � In at aw i 3 + f �sA t'• .� iLt _ 't=` u _ sy `I +;_ t ILr f �- I[ to s, -- ,M S• " L ' - a i • rr •r .!>ts Y.s. [ it r�r `a.Iy,. y 'I.•� _fl- '! i 11 .L--.� .,t1+L s •i �1 . r : .. r frw 7-• CIVIC CENTER.,:- . _ �„I I -VL. k r i •..wr Le c i•........e ;� ..-s• : ti t j 99 PLAYFIELD L � = `,�•,:. 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N,. i All .. ^ e.. • +•.�` s I .. • 3 I ,�, 1� 'F _- -_ .`! � •.:� ,J s.:l rI r � 1 = .. ... � i s .' e 'r•� __ I f y� n�. s a]^t� ^II J lw lKpxR STGC� fK.�LnY 4 - - orb^- ua5 v.. 9tv p ►{� S-' & ♦ RwK� LLRLrt p1 F " lrP.�r.t 14�,itro ao rT 2 VJt o a �I II i �J '■ I rg.AalLf=G7.l.R F iE -T-- `■ b16EEatil1 0 D1�P'iDND • ` r �tr►w :s � �i� SEA �UNIIIHLi TR-AC-k - . - - _._ ----- ---------------------- I ! 1 lli �I LIGHTED FIELD k � � I L------.-..-.------------ - ----------•-----.-..-��--».- .J tl Q� H l l l P i I I 1 1 IIIaRAPIDSiN �S Y#y4-IP4(A (IS 5,TAL-L-b) CIVIC CENTER FIELD MASTER PLAN t� �►xa u.+e CIVIC rFNTER PLAYFIELD LIGHTS - CHRONOLOGY 1947 Incandescent lights installed at playfield. Light intensity estimated at 10 footcandles. 10/25/76 City begins leasing playfield from Edmonds School District No. 15. 12/80 Four light poles fall over, leaving four remaining. 1/13/81 City Council Hearing on design improvements at the Civic Center playfield. Improved lighting is identified as highest priority. Neighbors express concern over possibility of glare. 2/17/81 Continued City Council Hearing. Bell Street neighbors present petition with several requests, including one that playfield lighting not extend past 10:00 p.m. Council is reminded that this is the only lighted playfield in the city, does not grant request. 8/31/81 JAS Electric is low bidder on the playfield relight project. Bid of $42,637 for 8 new poles, 64 lights, electrical services and under - grounding is accepted by the City Council, 8/25/81. 12/8/81 City Council is told of complaints over new lights, which are in process of being tested and aimed. 12/17/81 Aiming is completed. Parks and Recreation Director Jim Jessel renorts in memo to the Mayor that the new lights (metal halide) have double the candlepower of the old ones, and that glare complaints have bees limited to southeast perimeter of the field. Jessel reports that shields will be installed on the three lights causing glare and that playfield hours will be cut to 10:30 p.m. 2/82 Remote control timer installed to insure that lights are turned off on schedule each night. 3/16/82 Twenty two neighbors sign petition objecting to existing lights and addition of more. (Volunteer group had offered to donate lights for softball at Civic Center playfield.) No new lights are added. 4/4/82 Parks and Recreation Department establishes committee of playfield users and neighbors to look into problems and possible solutions. 4/14/82 Steve Simpson, new Parks and Recreation Director, notifies Mayor that shields have been installed on 12 north lights supposedly shining into windows of homes at the southeast end of the playfield. 5/6/82 Neighbors and users meet and agree lights will be turned off at 10:15 p.m. weekdays, and 7:30 p.m. weekends. 11/1/82 City awards contract for fabrication of 54 more light shields. 3/83 Remaining 54 light shields are installed. 5/l/83 City imposes 9:00 p.m. "lights out" curfew in response to neighbors' continuing complaints about lights. 5/25/83 City hires Del Armstrong of JD-21 Engineers for consultation services regarding glare caused by playfield lights. 2-16 LIGHTING SYSTEM DESIGN CONSIDERATIONS Area/Activity IES LIGHTING 110C"' 1981 APPLIGATION VOLWE -- Lux Footcandtes Lux Foolcandles Area/Acllvity Fig. 2-2. Continued V. Sports and Recreational Areas Archery ( ) ,. 5o1. t3owHng on the green 100 10 Tournament Target. tournament "1. w1• Recreational 50 5 Targel, recreational Shooting line, tournament 200 20 Boxing or wrptting (rim) 5000 500 gf►oa;ing fine, recreational 100 10 Championship 2000 200 Archery (��r) 1014 Professional Amateur 1000 100 Target, tournament 1001. 51. Seeta during bout 20 2 5 Target, recreational 50" 10 Seats before and after bout 50 Strootirlg line. tournament $hooting line, recreational 100 5o 5 Ceeting—balt, dry-fty, wet-fiy 100 10 Pier or dock Badminton 30 Target (at 2; motors [601eet] for Tournament 300 20 bait casting and 15 motors Club 200 10 150 feet] for wet or dry -fly 514 Recreational 100 50" casting) Bal*bill Combination (outdoor) Major league 1500 150 Baseball/football 200 20 Infield Outfield 1000 1 Infield 15 Outfield and football 150 AA and AAA league 700 70 Industrial softball/football 20 Infield Outfield 500 50 Infield 200 Outfield and lvotball 150 15 A and B league 500 50 Industrial wflball/6-man foot - Infield Outfield 300 30 ball Infield 200 2U C and D league 300 30 Outfield and football 150 15 Infield nfkA Outfield100 200 20 Croquet or Roque 10 Semi -pro and municipal league 200 20 Tournament 50 5 Recreational Infield 150 15 Outfield Curling Recreational 150 15 Tournament 50 Infield Outfield 100 10 Tees 300 30 Rink Junior league (Class I and Class Recreational 20 it) Infield 300 300 Tees 200 00 10 Rink 1 Outfield On &eats during game 200 20 20 2 Fenclrp 500 50 On seats before and after game 50 5 Exhibitions 300 30 Recreational Basketball College and votessional 500 50 Football 1]istance from nearest sideline to Coliege Intramural and high 300 30 the farthest row of apacle School Recreallonel (outdoor) 100 10 twa Class I over 30 meters 1100 Bathing beaches 1 feet] 1000 100 On land 10 " 3,• Class II 15 to 30 meters [50 fa 50 150 feet from shore 30 too feel] 500 eamss III A to 15 meters 130 to 50 30-4— BNords (on tam) 500 50 feet} 300 Tournament Recreational 300 30 Class IV Under f3 metOm 130 200 20--4-- met] ao-ling Class V No fixed sealing 00 10 1 Tournament Approaches 1 00 20 facilMos if la generally conceded that the distance be Lanes200 600 50 ' twaen the spectators and this play is the first in deterrrlining the class and light - Pine Recreational conblderation jog requirements. However, tha potential seating Approaches 100 10 10 capacity of the stands should also be considered Lanes 100 301+ and the foilowing ratio is suggested'. Class 11vr Pine � 30014 1 G i.. 1 V / • li For fo0uwt.ea, see Pa6 e 2-19 /� �f L.• i� n' �e l vr' .7 /ria Cev Sf, ye if 11/1 � � �l�' hy."mi S J� ES LKWTNG HANDBOOK 1001 APPLICATION VOLUME ILLUMINANCE VALUES (SPORTS) 2-17 Fig. 2-2. Continued V. Continued Ana/Acbvtty Lux Footcandles Area/Activity Lux Footcandles W4er 30,000 spectators; Class II for 10,000 to Dragslrip 30,000; Class III for 5000 to 10,000; and Class Staging area 100 10 N for under 5000 spectators. Acceleration, 400 meters Football, Canadian —rugby (see [1320 feet] Deceleration, first 200 meters 200 20 Football) [660 feet] 150 15 Football, six -man Deceleration, second 200 High school or coNepe 200 20 meters 1660 feet] 100 10 Jr. high and recreational 100 10 Shutdown, 250 meters 1820 feet] 50 5 GoM Horse 200 20 Tee 50, 5.3" Motor (midget of motorcycle) 200 20 Fairway 30" Green 50 5 Racquetball (see Handball) Driving range RIM 45 meters 150 yards] —out - At ISO meters (200 yards] 50" 5" door) Over tee area 100 10 On targets 500 50" Miniature 100 10 Firing point 100 10 Practice putting green 100 10 Range 50 5 Gymnesiunn (refer to Individual RIM and pistol range (indoor) sporte listed) On targets 1000" 100" General exercising and Firing point 200 20 recreation 300 30 Range 1 DO 10 Handball Rodeo Tournament 500 50 Arena Club Professional 500 50 Indoor —four -wall or squash 300 30 Amateur 300 30 Outdoor —two -court 200 20 Recreational 100 10 Recreational Pens and chutes 50 5 Indoor —four -wall or squash 200 20 Roque (see Croquet) Outdoor —two -court 100 10 Shuffleboard Indoor) Hockey, field 200 20 rnament Tournament Tournamt 300 30 Hockey, ice (indoor) Recreational 200 20 College or professional 1000 100 Shuffleboard (outdoor) Amateur 500 50 Tournament 100 10 Recreational 200 20 Recreational 50 5 Hockey, Ice (outdoor) Skating College or professional 500 50 Roller rink 100 10 Amateur 200 20 Ice rink, indoor 100 10 Recreational 100 10 Ice rink, outdoor 50 5 Nor" shoes lagoon, pond, or flooded area 10 1 Tournament 100 10 Skeet Recreational 50 5 Targets at 18 meters 160 feet] ".A 30!' Horse shows 200 20 Firing points 50 5 Skeet and trap (combination) Jst-alal Professional 1000 100 Targets at 30 meters 1100 feet] Amateur 700 70 for trap, 18 meters [60 feet] for skeet 300" 30" Lacrosse 200 20 Firing points 50 5 Plsyproands 50 5 Ski slope 10 1 Ouofte 50 5 Soccer (see Football) aeck19 (outdoor) Softball Auto 200 20 Professional and championship Bicycle Infield 500 50 Tournament 300 30 Outfield 300 30 Competitive 200 20 Semi-professional Recreational I DO 10 Infield 300 30 Dog 300 30 Outfield 200 20 For foolnotm, me page 2-19. QpORTS LIGHTING } �'v 1 1 Illuminance selection procedure for sports lighting Ms paper aftpts the cmeM x selection probe as IES LVtil V hlanaoc k, to sports lighting In Chapter 2, 1981 Edition, Jennifer M. Lowell, PE and Laurence J. Maloney, PE The purpose of the work is to provide for selection of illuminance levels based on the peculiar requirements of a sport, its participants and its spec- tators. Current single target values were selected and approved as a con- sensus standard. These single values do not permit the selection of illuminance based on the requirements of the sport. Terms and definitions are frequently obscure and ambiguous, This paper adapts the current illu- minance selection procedure as de- scribed in Chapter 2, IES Lighting Handbook, 1981 Edition, to Sports Lighting. This paper will develop the category selection and weighting fac- tors for each sport, based on the re- quirements of the sport, its participants and its spectators. Application of these principals and procedures will result in a new table of illuminance categories to replace single value tables currently used in RP 6 ("Sports and recreational area lighting") and the Handbook. Illumi- nance category tables and weighting factor tables are also provided peculiar to sports lighting application tech- niques. The IES Sports Lighting Commit- tee has investigated the establishment of illuminance categories for inclusion in future revision of RP-6 and the Handbook. This procedure will fill that void, and provide the means for The au xxs: Eidarado ErgVe.r i% QWr*,0W SF*W, CIO-, and Frborp Ak-fder AlWWW apow w.r Inc.. Fat worn. Tx, reapocv%". Thft paper has bow preserded a1 Mn 1962 E8 Annual Cur, Nrenoe In Aflatu. selection of appropriate illuminance levels for sports. Objective Sports lighting recommended illu- minances are based on consensus. These consensus values have been well accepted by the general public and sports authorities, therefore no general revision of illuminance values is pro - Current recommended illuminance values are selected as values in the array of categories, A through F, as currently recommended for use for static visual tasks. Because of the ambiguity of terms such as "tournament," "club," "rec- reational," etc., the authors deter- mined that illuminance categories for sports lighting should provide the sports lighting designer with some latitude in selecting illuminance levels. Sports Lighting Recommended Il- luminance Categories (Table 1) were devised from combining illuminance levels recommended in Table 2-2 Sec. V Sports and Recreational Area of the !ES Lighting Handbook, 1981 Edi- tion, matching them to Illuminance Categories and Illuminance Values for Generic Types of Activities in Interior Spaces, Table 2-2 Sec. 1 of the IES Lighting Handbook, 1981 Edition. Weighting Values were then de- vised, commensurate with sports ac- tivities, which were applied similarly to the indoor illuminance selection procedure. (onntkrusd on p. 40) $a LIGHTING DESKIN 3 APPLICATION / MAY 1983 Criteria which were judged to b, pertinent to selection of illuminance levels are: Relative sirs, speed of sport Background luminance Contrast of objects Object size Reaction time requirements Size of field of view Players' age ability agility class Number of spectators Spectator distance Factors were grouped according to their apparent relationship to each other, and further classified as: 1. The sport Size of objects Speed of players Speed of objects Danger Reaction time requirement 2. The field Indoor Outdoor Background luminance 3. The players Professional Senior, very proficient Junior, moderately proficient Age 4. The spectators Number of spectators Distance of sight Commercial considerations This sport Sports 119htlrly (continued from p 38) Chart A Baseball Size (ball) Sn all Speed (ball) Vel , Iasi Speed (players) Fast Danger Largr Reaction time requirement Fast Softball Stow Pitch Medium Medium Mod. fast Fast Fast Fast Medium Small Fast Moderate Table 1—SPorls NMkg recannsnded lrkrnbume coNyorisa sport Archery (Indoor) Target Shooting line Archery (outdoor) Target Shooting line Badminton Baseball Major league -infield League play A -AAA -infield Municipal league -infield Recreational -infield Outfield % of infield Basketball Bathing beaches On land 45 meters from shore Billiards Bowling Pins Lanes and approaches Bowling on tits green Boxing or wrestling Ring Seats Castklg43alt, dry -fly, wet -fly Combination baseball/football Infield Category Sport Category D4 C C4 B D F3 E D D D3 Al A4 D D4 C B F2 A B rJ The illuminance factors relating to Outfield and football-3/4 of the sport itself are inherent in the sport. Infield It is therefore fitting that the basic il- Croquet C B luminance category be selected rec- Tom D ognizing this fact. Illuminance values Rktk C currently selected for sports appear to�Foothafl have been selected with this consider- W 5ation. For example, for amateur, see , six man A. GoffChart oo d green B It therefore is reasonable to select Fairway A1.4 different illuminances for these related Driving range A sports. Since outfield action is slower Miniature B and less critical than infield action, it Gymnasiums (also refer to is also reasonable to select a lower level WKltv aual sports) Lookers and shower rooms C in the outfield. Reference to the tables Handball D indicates an illuminance value of 500 Hockey, field C Ix (50 fc) on the outfield A and B Hockey, ice professional- E league, softball (semiprofessional), HOc*eY, ice D3 300 Ix (30 fc) slow pitch, 200 Ix (20 Horse shoes B fc). Note that these are all values Horse shows C within the range of category D. 'dal -alai E 200- 300-5001 K (20 - 30 - 50 fc) Lacrosse D (continued on P 421 Playgrounds Quoits A Racing Auto C Bicycle C Dog D Dragstrip Acceleration, 400 meters C Staging Area—'/? of accel. Deceleration, first 200 meters, 3/4 of accet. Deceleration, second 200 meters—'/2 of accel. Shut down, 250 meters % of accel. Norse C Motor (midget or motorcycle) C Rifle and pistol range Target E4 Firing point C Range B Rodeo Arena D Pens and chutes B Shuffleboard C Skating B Skeet and trap Targets D4 Firing points B I 2120 A' Socoar D II, slow pitch Professional, semi- professional and Industrial leagues— infiea D Recreational —infield C Outfield (% of Infield) Squash (see Handball) Swimming De Tennis D3 Tennis, table D Trap (see skeet and trap) Volleyball C 1. Actual level Wxxdd be less than 20 Ix (2 Ic) pecorrmandstion Is 10 Ix I fc) 2. For chwnplorWdp class the level may be how for cortvnerci l reasons. 3. Televiebn or spectator requkemants mey take precedent over tMs recofnmended level 4. VerticallHurnkwus S. Category E for Class I, It, college, profes- sional fl kxkxx ponls -1000 kn/mr, underwater fight, U..! . 1 .r! Sports Ilg Ing (conikwed from p. 40) The field Whether the sport is to be played indoors or outdoors influences the il- lumination level selected. Outdoors, background luminances are typically low, and the contrast between the objects and the background is great—i.e., white ball on black night sky. Most outdoor sports also require greater space to participate, hence the practical realization of cost and oper- ating constraints in high illumination levels. Indoor sports, usually confined to smaller areas also have a generally high background luminance requiring higher light levels to compensate for the effectively reduced contrast of the objects to their background and ade- quately illuminate the sport. The convenience and case of obtaining higher light levels are usually exploited to provide greater enjoyment of the sport under these controlled condi- tions. . he weighting, factors in Table 4 may be developed from the precceding criteria. Procedure for llturninance selection 1. Select Illuminance Category for Table 1. 2. establish weighting factor for the field as + I or -1. 3. F+tablish weighting factor for the players, generally, taking the prepon- derance of criteria, assigning a value of +I,0or -I. 4. Fslablish weighting factor for the spectat. as+I,0or—I. S. Sum the weighting factors es- tablished under 2, 3 and 4 algebrai- cally. 6. For total weighting factor: +2, +3—Usc highest illumina- tion level in the category selected in Step I above. +1, 0, -1 -Select illuminance value at midpoint of category. -2, -3--Select illuminance value at lowest point in range. Example 1. Softball, Outdoor, Semi pro, seating Table 2'—Nhxr*%&nce categories and WkwMnance values for generic types of activities In Inlsriors — - - - --- - T - Nuffilir►arsce Ranges of Iltuminancest Type of Activity category Ix 1c Public spaces with dark A 20-30-50 2-3-5 surroundings Simple orientation tot short Q 50-75-100 5-7.5-10 temporary visits The players When the illuminance values pres- Working spimices where visual tasks C 100-150-200 10-15-20 ently occurring in the tables were are only occasionally performed f originally selected, there were clear dividing lines between the levels of Performance of visual tasks of D 200-300-500 20-30-50 high contrast or large size sports play. Many recreational players of today possess equal or greater skills Performance of visual tasks of E 500-750-1000 50-75-100 than does the semiprofessional or en- medium contrast or small size tering professional player. The inten- sity and quality of play must be con- Performance of visual tasks of F 1000-1500-2000 100-150-200 sidered when selecting illuminance low contrast or small size levels. Age is a certain predicator of munine ., categories A. B. and C re ususky considered general Nhxrdnumes the player, as is his level of proficiency. catog-jes C., N and i not used for sports lighting application Generally, younger, more agile players ' Reprin1ed from Table 2-2. 1981 Edition. Es L4^ng Handbook. require less light to see adequately, and conversely older players, who possess great skills, nevertheless require higher Taw, 3—Gonerat characterization of lxunMnanee cat.gales for sports and illuminance levels to see clearly, and to ►ecrsittkmai #girt q permit a greater reaction time. A Public spaces, with dark swoun" The spectators In addition to the light required to play a game, it may also be desirable for spectators to be present —indeed, the spectators' monetary support is the difference between a professional player and an amateur. Player lighting levels must therefore be augmented to provide adequate spectator lighting. The distance to the playing field and the relative number of spectators in attendance are factors which should influence the illuminance level selec- tion. B Large area, slow speed general reaeational activitles---poll, skiing C Large area physically inactive sports, such as volleyball, target shooting where objects may move, but players generally do not. D Moderately fast team sports, played by proficient amateurs, semi- rafessioriats, high school C - E Fast, skillful sports, may be played Indoors or outdoors, such as tennis. Proficient amateurs, entering professlonals and college level team sports F Fast, critical sports, some danger If objects not seen. Require fast reaction time, usually have large group of paying spectators, sports such as professional sports 42 LK*ff rKt DES►C3N It OWN IC:ATION 1 MAY 19AR WIN F • TI-E SUN" 4I �.. a a 91LLW9ta &M • r l: a sr ' 1. PARAL42*J-if tt11TN ANY 134 MQY COMTROL SysT lw1 ' ] L RAMW VArAAT*N FWW g111104r SUNLJalrr TO DA111t1lM L R-fr t.Mt-tt ■i7Wla/As.LY A10,I WAKA AT C014TROL CWW 4. 111E.ATHEN4ROOF tlfEl111140 HIKAD-TltATWA 111 tR ATED i. PIMCL' RAMIX-411115 TO $200—LOW COBT DWALLATIOM k't LTVbODff CONTROL COMPANY ZN W. ®RI1, 0d, LOS ALTOS, CAL. 94022 BLUETINS AVALAKE PHONE: (415) 046-2188 SALES PEP. WOURES for 350 spectators, mid -aged adults. Category D, 200-300-500 Ix (20- 30-50 fc) The fkH—Outdoor —1 7W pleyern—Prof, Age 40-55 +I Tie spectators— (Paid Admis- sions) + 1 TOW + 1 Therefore illuminance minimum level should be 300 Ix (30 fe) infield; 2001x (20 fc) outfield. Exm n* 2. Slow pitch softball, recreational, young players (Under 40), no seating. Category C, 100-150-200 Ix (10- 15-20 fc) Ctrde 17 an Readier 1rW*rwwA1*n Card T'6e rwid Tk pinyers The spectators Total — 3 Therefore, illuminance level selected 10 fc minimum maintained on the field. It should be noted that in many cases in the present level recommen- dations (such as archery) there is such a disparity between indoor and outdoor recommended illuminance values to preclude strict adherence to the pro- cedure. In this instance, two separate categories, i.e., D, for indoor; and C, for outdoor are specified. In this case, the field weighting factor should not be 'FW@ fiee *Vol Wei$ p Nesrt tar Sparta 0016% F&OW 2 The Oukkx r rob Low background Rkatr**rxae Fselar 3 Th! pbrorl Factor 4 nw Ar*x Grade school Reore6bonal Little WCO Age 40 Hone or few Llrw of sight Lk4w 30 ft w_ .it#� Factor +1 W4. Pony Wague k4micipal league Ape 40-55 200-1000 kedvor Ho beagrouM use Professional Age 55 10,000 or more Line of sight Line, of sight 30-70 ft Over 70 n Paid wkr98abn used, using only the categories; players and spectators. The authors believe that some reevaluation of illuminance levels in such cases be considered be- cause of the apparently unjustified disparty. Other discrepancies the au- thors noted include: Present values in the Handbook are "Minimum Main- tained" values. Current industry practice is to design using these values as "average maintained." Illuminance categories as described in the Hand- book are "average maintained" gen- eral or task illumination. insofar as possible, the authors retained the val- ues currently used in the Handbook, 1981 Edition, only assigning categories to match current recommended value. D 1. d. E K"daw. ES LWft ►landAc . 1911 Emon,1100rhirrSiry &Wwartnp Society, NOW Yak, "11, prr IcAOy Seadoe 2. Apptkabm Vokrm, payee 2-0, 2-1•. 2-17 and 2-10, and Becom 13. 89orta and Pacrombnrl Von. 2. RP-6. "Cirrerd ReoomnWr4ed Practice for Sports Listing," pr *&-d by Rkmirwolty 6q�- rrwrkv Society, Now Yak, 1969. t-j r J. Delvin Armstrong.- P.E. lie I/?.,\ 17- N. FIELD 1 /C-7 P T e,' j5;7 7 V�, -re 125 6 - W / ma � 1111 1:1 Civic Center Field AVERAGE CIIR6(_jk� 3' oz 2,00-'r C �Iw //) �,� n /5y, ,jJD-21 LIGHTING ENGINEEI p F- A 1) / 1\ I r; 1840-130tu I&E- SUITE 7 y:,rti�'yh�• ' ,- �:i.. �S •+a.,, ti. �+:�7�.�.�'w �r.�;c� ::i;' fli��i �.r ;+e - . n •- i.'ry l.S+ r^i�'' r"fbi __ � r' 3,Y �ii. ��": :�.p'- �i _ - • :+�: ,! ¢::�;� _ -+, .. '- ... , �� • _ i;' _' :Cleo''. �. - _ . -ra.• �: ix1;, '.,"�.�i r,_�'r.' µ.me _ ,� 'S •�--:'- o .ry .r.v{ -.. ��-vim;: •:'-. •,. �•-' . ..; �;M1' �*,..yi.�r ='�„�, ::t,� : _• vex ;., �,._•��'t' _ . . ., ,'.'• ,y..-tom :�..;r� •�r.:::"� �� .f...,.a:i:"•_ �+.� •7-#�` - "_ 'C_:�J,} _•� .-_ :F: '.`�,'k''. rye •.. ,},. s� - --,] - � .r 1 ...lei -LK FY•'�.. '�-vi•�i -. t�••,y;.�a.. ��:•=n:�' _.:r.•- � .�+"'t:�� tea:.' .'': _ . _- � --•. _ _ . . final rppqrt. _ - ..rr:-' - -ter •: ✓ti.. - '� _ - ' is � -rv^ �•.Jr-:. `� } fir.. �� ,,�a S•-�.•..? � '^'l-� _ - - - _ - - - . � >•i; ' 'r • _.� ... .r � err- v {�, �g� �., '- ` � � y '^3'GJ. - H,Y '� ; - :{' -�. _j.'_.4 - - �"i � .v� • 7 w:. �-',:4}?_ �1+�r_—:-: �r Y. ` • 3 l ` • . • � ., •" i .^yr�'- 'r{,'•i:'T'-,Y7yf . •�,1. fi; •:. r _f •••^ • •fr-w14 �• •-v �:�•• x �.�, ir:"� M1Yi' r!�4 !��'i}r'•.,I _ - r^� ' ,+• "y:. �'; _ , � - S : i. �,.. ram• . ,_ - - r?� •- •.a? -•"Y '•�1 . 1• _ 7- L- _ r'•a'l.'-" ^y �:- '.i'�I_-' .r.Y Yr �� ti '' Y - ,•i•. _ r1 �y:'•',�F .!_ � ��.� �l'`.'-: ?•L:S •��`•. r _ .��r, Sri •�^ __ - -. -- .-- i- ._ ��' - ..{ �. -'-e„ � �•e:•.ir . ^�c.�: � ' - _ iec� Yi,�� � `•�v7' ' .'t? "-� � �-• S �. -wL�. :�i �' �..• '� •�t^. . �'.` '.i %�,'T �{ sx-' �,,rn, .. --s,r��{., � y r1a. + j.J :'�'4:-- :.�t�.-•�.+: :yid .% �i. _ -. - .. - ;i march 'l JOAA +�` CIVIC CENTER COMMITTEE FINAL REPORT SUMMARY OF RECOMMENDATION RECREATION FACILITIES: Develop the following recreation facilities in their entirety. Civic Center Park $ 952,000.00 New Boy's & Girl's Club 775,000.00 Woodway High School Playfields 826,000.00 TOTAL FINDINGS: General Obligation Bond - September 1984 PLANS: Civic Center Park (see Page 5) Woodway High School Playfields (see Page 6) TIME LINE: See Page 7. $2,553,000.00 If 1 CIVIC CENTER CITIZEN COMMITTEE FINAL REPORT FORMATION OF THE CIVIC CENTER PLAYFIELD COMMITTEE On October 4, 1983 the Edmonds City Council passed a reso- lution that a committee be formed to study the problems associated with Civic Center Playfield. PRELIMINARY REPORT On January 10, 1984 the committee presented a Preliminary Report to the Council. The committee's recommendation was to relocate adult organized sports to the Woodway oHigh a School fields and redevelop Civic Center Playfield passive urban park. The recommendation was to develop both plans simultaneously in their entirety. FINAL REPORT - SUMMARY Since the Preliminary Report the committee has met three more times to: (1) refine the plans, (2) refine the cost estimates and(3) study funding alternatives. PLAN REFINEMENT After two meetings with the Edmonds School District the plan for Woodway High School has been approved by the school district planners. Plan approval by the School Hoard is expected by the end of March 1984. The Civic Center Park plan has been reviewed and approved by the City of Edmonds Technical Advisory Committee. COST ESTIMATES Detailed cost estimates have been developed for both plans. The total probable cost for all improvements including sales tax, construction contingencies and design fees is as follows: Civic Center Park $ 952,000.00 New Boys & Girl's Club/ 775 000.00 City Storage Building g26,O0O.00 Woodway High School fields GRAND TOTAL $2,553,000.00 - 2 - LAND COSTS The Woodway Playfield site would remain under the ownership of the School District. A draft Inter- agency Agreement has been negotiated between the Edmonds Parks Department and the Edmonds School District, whereby the Parks Department will share maintenance responsibilities and have exclusive use and scheduling rights to the fields after school hours. The Civic Center Park site, currently owned by the School District, will be exchanged for City owned property. The price of the Civic Center site may be reduced by the amount of the Woodway Field improvements. An appraisal for the Civic Center Park site is currently being conducted by the School District. FUNDING ALTERNATIVES The committee explored the feasibility of funding through: 1. HUD Block Grant 2. State Recreation Grants (I.A.C.) 3. Councilmatic Bonds 4. General Obligation Bonds. GENERAL OBLIGATION BOND The committee determined that the most feasible way to fund the simultaneous development of both the Woodway Playfields and Civic Center Park - as recom- mended to the Council, is through a General Obligation Bond Issue. SEPTEMBER BOND ISSUE Additionally, the committee has researched the necessary steps involved in such a bond issue with the Seattle Parks Department and the Renton Parks Department, which passed an Eight Million Dollar Bond Issue for a new park. A tentative list of major tasks and a time line has been developed for a September 1984 Bond Issue. 0iBOND ISSUE CAMPAIGN COMMITTEE The committee has formulated a list of possible local �l individuals to serve as co-chairmen or members on a 12 person Bond Issue Campaign Committee. The list of prospective members includes individuals who have already expressed an interest in serving and individuals who are well known and respected in the City of Edmonds. - 3 - FINAL RECOMMENDATIONS 1. Construct the Woodway Playfields and Civic Center Park in their entirety. 2. Fund the project through a General Obligation Bond Issue in September 1984 with construction to commence Spring of 1985. - 4 - IE Prig V7': "T7 Wl- L 1 - - ' EXISTING PARKING LOT NEW PARKING LOT 76 CARS y \` -- f NEW A�ES4 ROAD NEW ZrNAINLINic FENCE , oft do a �. � 1 '�". r. _ -.fir+`•• _ •F: 'r Y. �.1 V r ADNLT so"ll LL ,,%I . n► ar�NrwarrrEo ilrt ,y:T .7fN.4 WM� N ..• -ter. yjosk?•c.��.d n a : ..`I.- W • w.:.'.i• QW Lo t' M"&WMBM M� WMV EXISTING TREE 6t1FfER FPCICEPARKING JLL7O� PACES DISPLACED !Y NEW FIELD A�cry^IATCc 76 SPACES ADDED �/� 1 LJ 11 SPACES NET LOS6 EDMONDS,WASNINGTON - 6 - NSIBILITY TIME MAFSCH ►NtTl1.`T�. rows CMG Ctm= am A RIL 0 MOIL FL-tt}C VENO�� leinD4LM JULY ,1 � Imm MNa.TIbNS AUGUST C-A,�N EDMONDS RECREATION BOND ISSUE TIMELINE January 5, 1984 MEMO TO: Larry S. Naughten Mayor FROM: Stephen 0. Simpson, Director Parks and Recreation Department SUBJECT: DISCUSSION ON REPORT FROM COMMITTEE REGARDING CIVIC CENTER FIELD Attached is the preliminary report from the Civic Center Playfield Citizens Committee. Bruce Dees, the consultant, and members of the citizens committee will be at Tuesday's Council Meeting to present the report and discuss the findings. P SOS/mw Attachment /M CIVIC CENTER CITIZEN COMMITTEE preliminary report December 13, 1983 CONTtNTS BACKGROUND . . . . . . . . . . . . . . . . . . . . . . . i INTRODUCTION . . . . . . . . . . . . . . . . . . . . 2 Edmonds Civic Center Playfield Committee Process NEEDS AND CONCERNS . . . . . . . . . . . . . . . . . . . . CONCLUSIONS . . . . . • . . • • . • . . • • • • • . . . RECOMMENDATIONS . . . . . _ . . . . . Recommendations by Priority DETAILED DESCRIPTIONS . . . . . . . . . . . . . . . Scheme A - Relocate Existing Activities Within the Site . . . Response To Needs and Concerns . . . . Adult Softball Adult Soccer Citizen -At -Large Youth Neighbors Parks Department Scheme B - Civic Center Park/Woodway High School Civic Center Park Woodway High School Why Woodway High School WORK REMAINING . . . • • . • • • • • . • . . . 3 4-7 8 9 9 - 11 . . . . . . 12 - 16 17-23 23 BACKGROUND Civic Center Playfield was developed in 1936 by the Edmonds School District for use as a junior high school playfield. Later, a lease was made for use of the site by the City of Edmonds. There is currently 38 years remaining on the lease. The site is primarily used for programmed sports including adult softball, adult soccer, and Little League (12 years old & younger). The existing running track is not used for competitive events except occasionally by Holy Rosary Parochial School. The track is primarily used by joggers of all ages. The grandstand is old and in need of general repair. The City is currently repairing the roof. The grandstand is used sparingly by adult soccer spectators and youth soccer spectators alike. Its primary use is as a storage warehouse for the City. The grandstand also has been used for civic events like the 4th of July fireworks celebration and "Taste of Edmonds". There are two tennis courts and a multipurpose court which are used by the entire community. The Boy's Club building is operated and maintained by the Boy's Club organization. In general, all field areas and facilities are in need of repair, for drainage, uneven field surfaces and overall aesthetics. INTRODUCTION On October 4, 1983, a City Council resolution was made: That a committee be formed to review the policies and procedures regarding the playfields and that a recommendation be submitted by the committee to the council in 30 days so the problem may be resolved by the end of January for the 1984 scheduling, the committee to review the layout of the field and the use of the field, and the recommendation to include lighting, so the field can be used in a manner agreeable to the people who live there and the people who use it, and adults and youth alike; and, further, that a consultant be used such as the one used by the school district. EDMONDS CIVIC CENTER PLAYFIELD COMMITTEE The committee was composed of one representative from each of the various interest groups associated with the playfield. 1. Neighborhood Don Stay 2. Youth Bill Tyler 3. Adult Soccer Bill O'Brien 4. Adult Softball Tom Davis 5. Citizen -At -Large Dave Earling 6. Parks Department Steve Simpson 7. Consultant Bruce Dees The committee met five times prior to presenting this preliminary report to the Edmonds City Council. PROCESS The committee followed a systematic approach to: 1. Determine the real needs/concerns of each interest group. 2. Determine design criteria regarding layout of the site, the program of activities, rules and scheduling. 3. Explore alternative solutions. 4. Formulate recommendations, considering: Long term vs. short term Permanent vs. temporary Expensive vs. inexpensive. - 2 - NEEDS AND CONCERNS The Civic Center Playfield Citizen's Committee was essentially established to address the concerns of nearby residents. Through the committee process of determining the real needs and concerns of all interest groups it was found that each group had specific needs that are currently not being met. The committee then set out to address the needs and concerns of each interest group, EQUALLY. The specific findings are detailed in a separate section. The needs can be summarized as follows: INTEREST GROUP Adult softball, adult soccer, and youth organized sports: Citizens at Large: PRIMARY NEED A good safe field and ample scheduled use. Multiple use, including passive uses and accommodations for community events. Neighbors: The ability to use their outdoor living areas in the summer without the intrusion of noise, annoying behavior, traffic congestion and elimination of glare from floodlights. Park Department: A park that provides a variety of activities, is easily maintained, and which satisfies the needs of the neighborhood and the community. The committee reviewed the existing program of activities, rules, enforcement and scheduling. With the needs and concerns of each interest group as design criteria the committee considered eight different alternative plans for the site. The committee also took a broad look at the City as a whole, its current state, and probable future. - 3 - CONCLUSIONS SCHEME A - RELOCATE EXISTING USES WITHIN THE PLAYFIELD (See Illustration on Page 5) This plan addresses as many of the needs and concerns of each group as possible without eliminating or relocating any of the current uses. This approach is based on compromise by all. The basic scheme could be accomplised relatively inexpensively; it does not, however, solve all the problems. Cost: $ 30C,000.00 to $500,000.00 depending on the degree of development. SCHEME B - URBAN PARK/NEW ATHLETIC FIELDS (See Illustration on Page 6) This scheme represents not only a resolution of all the needs of each interest group, but creates a new community asset and improved vitality of Downtown Edmonds. This proposal is to completely change the use, character and meaning of the site, and create an entirely new "Urban Park" environment. It includes expansion of Edmonds Civic Center Campus to provide a much needed community open space for events like the Fourth of July and Taste of Edmonds. The park would continue to serve the needs of youth and provide opportunities for all citizens - previously excluded by the rigid and exclusive uses dictated by the nature of athletic fields. Cost: $500,000 to $1,000,000.00. NEW ATHLETIC FIELDS The scheme provides greater playing time and safe fields. New facilities at Woodway High School and the environment of Civic Center "Park" would be an attractive one, providing an enhanced quality of life for surrounding residents and the entire population of Edmonds. A particular advantage of the scheme is that it provides something for everyone, thereby encouraging political and funding support from all aspects of the community. Cost: $300,000 to $500,000.00. - 4 - LVJ Lin see, mm ■Osr ls/ I/■sls ssYsrsallovaskok ' ' % ■ l r ■s■' is/'• . 1/ IL G � A t Ly sea Fmifft esuris/ Llawr/■ a/e/.■ ►au v .!sleds! s■.s/■r.■/ SCHEME A C=K r F.G DISKE � � � EDMONDa, WAeHINOTON E -S& ASSOCIATES ..,w � .�� —u— — a I ev seem Is too a *a IL EXISTING PARKING LOT JI BOFTBALLISASEBALL LIOW180 Ails 12MIGAT68 loll '-A ' �- VII��DWAY EXISTING TREE BUFFER HAWKED BFUCE SCHEME B EDMONDS, WASHINGTON DEES& of see see A-160GATES RECOMMENDATIONS Scheme "A" is an inexpensive "partial fix" of the problems associated with Civic Center Playfield - but it does not satisfy all the needs of all the interest groups. Use of the site for active sports only has been appropriate in the past. Today, however, Edmonds has grown, its needs have changed, and exclusive use as playfields is perhaps not the "highest and best" use of the site. Even in an improved state the limited facilities would not meet the scheduling needs of adult softball and soccer. Soccer field lighting levels are marginal. Top quality fields for drainage and irrigation would entail an additional investment. That investment is best made in a location that allows maximum scheduling. Preliminary discussions and review of plans for development of Woodway High School has met with enthusiastic favor by the Edmonds School District. Orientation of the field at Woodway, combined with existing tree buffers appears to mitigate light glare. RECOMMENDATIONS BY PRIORITY 1. "Scheme B". (Basic to the recommendation is development of the fields at Woodway simultaneously or before eliminating organized adult softball and soccer from Civic Center Playfield). 2. Redevelop Civic Center Playfield (with minimum investment) as an interim response to needs while Scheme B is planned. 3. Scheme A with major emphasis on providing quality playing fields. Following is a detailed description of each scheme. � 8 - SCHEME A SCHEME A RELOCATE EXISTING ACTIVITIES WITHIN THE SITE It was determined that the existing running track is rarely used for competi- tion. By eliminating the existing running track and replacing it with a path, sufficient space is provided to allow an adult softball field and Little League field in the playfield area. The softball field has a 280' outfield with a 10' buffer to the left field fence. The backstop setback is 15'. The Little League outfield is 200' with a 15' backstop setback. The entire playfield area would be graded to drain to the northwest - away from the infield areas. The softball infield will be skinned. The Little League infield will be grass with skinned base -lines, and a pitcher's mound. Both fields will have a minimum of 15' outside the backstops for bleachers. The outfield of the softball field could serve as a youth soccer field when playing seasons do not overlap. The entire grass area would be irrigated. The soccer field would remain in the existing location. Lighting would be unchanged. Some regrading would be done - at a minimum - to enhance runoff. The field could be developed as a turf field or "cushion turfs", a combination of sand and ground rubber. The turf field would allow softball or baseball practice and youth football - but would increase maintenance costs. The cushion turf surface would provide a better playing surface - but would not increase playing time. To replace the running track an 8' wide jogging path will be developed around the entire perimeter of the site. The surface will by 5/8" minus crushed rock 4" deep. The path will wind through the buffer areas as well as open areas to provide more interest for joggers and walkers. Grading will be designed to avoid wet or soft areas. At 8' wide, the path would allow access for emergency vehicles. A buffer of possible berms and trees would provide visual separation and screening along the east and north side. The buffer may reduce noise and dust, but will have no effect on light glare - except perhaps psychological. The grandstand would remain in place and unchanged except for cosmetic painting. The area west of the soccer field could be developed to tie to the Civic Center. A children's play area could be introduced anywhere that is safe and easily accessible. Scheme A represents a compromise for all interest groups. Following is a description of the effect of Scheme A on solving the needs/concerns of each interest group. ONISTIr. Unrt....ea.w OIwL. I SCHEME A &� o ASSOCIATES 0 am mmn RZWREW EDMOND$. WASHINGTON RESPONSE TO- NEEDS AND CONCERN" ADULT SOFTBmLL NEED/CONCERN EFFECT DESCRIPTION home field SOLVED The field would have a 280 foot lights UNSOLVED adult and youth field SOLVED ADULT SOCCER NEED/CONCERN EFFECT home field SOLVED lighting SOLVED good field SOLVED preferential use PARTIALLY of the field SOLVED CITIZEN -AT-LARGE NEED/CONCERN EFFECT mixed use_ by young & old SOLVED maintain adult use SOLVED (money into the local economy) retain playfield; keep SOLVED community satisfied; provide passive uses leftfield, acceptable orientation and safe playing surface. While the location affords an opportunity to add fixtures to the soccer field poles to serve softball, no lighting of the softball field is proposed. Separate fields are provided. DESCRIPTION No change. No change in current lighting. New improvements would include some regrading and drainage. The current priority for use would be unchanged. However, an improved grass outfield on the softball field would allow safe youth soccer on weekends before softball and and soccer schedules overlap. DESCRIPTION The same uses would continue - no group would be displaced. Passive uses and jogging would be enhanced. Same as above. Same as above. Civic use of grandstand SOLVED An improved park appearance would encourage additional park use for civic events. YOUTH NEEDS/CONCERNS EFFECT DESCRIPTION PLAYFIELD 1. Safety SOLVED Both ball fields would be graded to a smooth even surface. There would be a safe separation between fields. 2. Cost for use of the PARTIALLY The cost for use of the field could field. SOLVED be offset through an agreement whereby Boy's Club staff would monitor use of all fields to enforce rules - in exchange for free or inexpensive use of the fields. 3. Not enough time SOLVED The separate youth ballfield would scheduled for youth. be for exclusive use by the youth. 4. Need a youth size SOLVED The youth field would have a 200 foot field. outfield which meets Little League standards. 5. Building/Unsafe & Old UNSOLVED Not a part of this proposal. SOCCER FIELD 6. Need a local field. SOLVED Schedule priorities would continue to be given to the youth for play up to 5:00 p.m. The improved soft- ball outfield will afford additional play - when schedules do not overlap. 7. Specific time - must be right after school, SOLVED 8. Better field conditions. SOLVED 9. Need bleachers. SOLVED 10. Need a track for UNSOLVED Holy Rosary. - 13 - Same as No. 6. The soccer field would be improved for finish grade and drainage. The proposal includes the use of portable bleachers. The oval track will be eliminated, but replaced by a jogging path. The advantage of space gained and greater use by joggers seems to offset the loss of the oval track. NEIGHBORS NEEDS/CONCERNS E.FFECT DESCRIPTION PLAYFIELD 1. Traffic - 7th PARTIALLY Relocation of the adult softball SOLVED field to the west will encourage parking on 6th and reduce the impact on 7th. 2. Noise PARTIALLY Relocation of the adult softball field SOLVED and introduction of a vggetativeubuffer along 7th will reduce the noise to the east. 3. Annoying behavior PARTIALLY Relocation of the field will transfer after adult softball SOLVED the majority of the crowds away from games. the residents to the east. Strict enforcement of rules regarding behavior and monitoring by Boy's Club, police and other personnel will mini- mize problems. 4. Loss of property values PARTIALLY Improved park appearance will enhance (especially for condo- SOLVED the visual quality of the area. minium owners). Enforcement of rules will reduce annoyances associated with behavior. 5. No additional SOLVED The proposal does not recommend lights. lighting of the softball field. SOCCER FIELD 6. Loss of grandstand as a noise buffer. 7. Lights. 8. Dust SOLVED The grandstand is to remain. PARTIALLY The proposal includes a recommendation SOLVED that the lights be shut off at 9:00 p.m SOLVED The proposal includes installation of a dust retardent system. - 14 - PARKS DEPT. NEEDS/CONCERNS 1. Mix of activities. 2. Safety. 3. Minimize operational costs. 4. Maximize Revenue. 5. Attractive. 6. Accomodate Neighbors. 7. Healthy Outdoor Activities. 8. Intensive use to avoid having to develop new facilities. SOCCER FIELD 9. Maintain grandstand for other activities and storage. W. Acceptable to the community. EFFECT DESCRIPTION SOLVED The current uses would continue. Additional passive uses would likely increase with an improved visual appearance. SOLVED The injuries caused by uneven field surfaces will be eliminated. PARTIALLY Drainage problems and difficulty SOLVED mowing uneven areas will be corrected. Additional maintenance will be required however for the new planted buffer areas. SOLVED Improved fields will justify increased user fees. PARTIALLY The overall appearance will be improved SOLVED but full potential will not be realized. PARTIALLY Noise, traffic, behavior and property SOLVED value issues will be positively impacted, but not eliminated. Light glare will be unchanged - but the duration will remain unchanged. SOLVED Current activities will be enhanced and additional passive uses can be expected. PARTIALLY Proposed improvements will entail SOLVED major site work to solve safety, maintenance and visual quality issues. SOLVED The grandstand will remain - and could receive cosmetic improvements. Light glare duration will be controlled SOLVED through scheduling, but NOT ELIMINATED. - 15 - 11. Good mix of PARTIALLY activities. SOLVED 12. Blend with City PARTIALLY buildings at Civic SOLVED Center. 13. Economical to PARTIALLY Maintain. SOLVED 14. Minimize operating PARTIALLY costs. SOLVED 15. Control of Activity. PARTIALLY SOLVED Addition of a children's play area, drainage and surrounding aesthetic improvements will enhance other uses such as civic events. Visual improvements will help - but continuous open spaces, light poles, backstops, etc. will continue to dictate the general character of the site. Ease of maintenance will be improved in lawn areas. The cost of maintenance will not. See No. 13. Maximum use is made of the available space - with designated uses, control of uses both scheduled and unauthorized could be improved through systematic monitoring by Boy's Club or Park Department staff. SCHEME B SCHEME B CIVIC CENTER PARK/WOODWAY HIGH SCHOOL The essence of the plan is to change the use and character from a playfield to an urban park. It entails relocating adult softball and soccer to Woodway High School, but retaining youth sports on site. CIVIC CENTER "PARK" - AN ALL NEW URBAN PARK A major feature is development of a community open space for civic events like the Fourth of July celebration and Taste of Edmonds. The plaza would include a terraced seating area or amphitheatre. The space could be used for displays, lectures, concerts, etc. The open lawn and vegetation buffer provides a backdrop. The open lawn also allows expansion of the space. The plaza connects directly with the Civic Center, expanding it and making the park a contiguous part of the Civic Center campus. Sixth Avenue would be surfaced like the plaza. Slow traffic could be allowed or restricted to emergency vehicles only. OPEN LAWN The open lawn areas provide opportunity for informal play, frisbee throwing, etc. The meandering space invites visitors to move through. BUFFERS Tree and planted berms provide visual interest and define open spaces, as well as screen the surrounding streets. JOGGING PATH The demand for a jogging area is intense today and can be expected to increase. The path provides a viable source of recreation for all ages. The path meanders through and around the entire site, providing a pleasant route for joggers and people walking. - 17 - CHILDREN'S PLAY AREA Badly needed is a place for young families to take their children. The location affords adults the opportunity to participate in other activities while enabling easy observation of the play area. BOY'S CLUB/CITY STORAGE The City's need for nearby storage, coupled with zoning constraints, makes retaining the storage function of the old grandstand important. The structure would, however, be modified and possibly incorporated with a new Boy's Club building. The building would replace the old Boy's Club building, which is in need of major repairs. The new building could also serve as public restrooms and concession for the park for youth sports and community events. YOUTH SPORTS A major consideration by all interest groups is to provide safe and adequate facilities for Edmonds' youth. The Little League field would be for the exclusive use by the youth. Through perimeter grading design, and vegetative buffers the backstop would not be seen from the plaza and open space areas of the park. Youth soccer would be played on the central open lawn where walks on both sides could accommodate portable bleachers. TENNIS COURTS The existing courts would be retained and the multipurpose court improved for tennis and/or other uses. PARKING A small on -site parking lot will provide convenient day use parking and relieve on -street parking for neighbors. WOODWAY HIGH SCHOOL Preliminary discussions and review of plans were enthusiastically received by the Edmonds School District Planners. The space is existing - but underdeveloped. SCHEDULING The fields are used by the high school but only until 5:00 p.m. and not on weekends. This coincides perfectly with the need for adult scheduled use, which can only occur after work or on weekends. Currently, the fields are used by Pacific Little League from April through July and by the Youth Club of Edmonds and Lynnwood for soccer from March through July - alternating every other day. Little League play would still be accomodated while serving adult softball. Youth soccer would be accommodated at Civic Center Park. SOFTBALL/BASEBALL The entire ball field area would be lighted, regraded, and ?11 grass areas would be irrigated. The main field would serve high school baseball with 325' left and right fields and 375' left and right center field; and adult softball with a 300' outfield. A new backstop would have a 25' setback and a paved apron for bleachers. Space for a restroom/concession building is just behind the backstop. LITTLE LEAGUE A separate Little League field opposite the main field would provide a second softball field when schedules don't overlap. ADULT SOCCER The turf field would have positive drainage, irrigation and lights. The north south orientation of the field, the higher elevation and existing tree buffer should effectively mitigate light glare problems for the four - 20 - r■1•►IKl ■■l•sL srl�•N•� •en■oawnt■•l•e W EXISTING PARKING LOT ■ W • aW F F 1 � 1 r1 � • � t r• r r r YI ! / f r •OFTOALL/EABEBALL , LI■■t/� ll■ N�1•lt■■ • I SOCCER/FOOTBALL LI■Mtl■ wlll/Ail•• AND 8•44101•• ' EXISTING TREE BUFFER MJCE D ES& ASSOCIATES SCHEME B © XASWffERD EDMONDS. WASHINGTON • Be op a•• ••• residents to the north. Field drainage, turf mixes, and lighting quality would be state-of-the-art. PARKING The existing parking lot would very easily accomodate any demand by simultaneous scheduling of all fields. WHY WOODWAY HIGH SCHOOL? There are several advantages afforded by the Woodway site in addition to those already mentioned. HOME FIELD - One need of both adult organized sports is a field close enough to Edmonds to be considered a "home field". Woodway is the closest - most feasible site for development. COST - The cost to develop Woodway would be the same or less than making the same improvements at Civic Center Playfield, because of the minimum grading required and available utility connections. Essentially the entire investment would go into athletic fields - not utility service, access roads or extensive site grading. TIMING - In that the Edmonds School District favors the plan, which includes exclusive scheduli,ng rights by the City - Interagency agreements could be quickly accomplished. This would allow development to proceed as soon as funding is available. MEADOWDALE - Phase I at Meadowdale would likely cost Edmonds as much as the Woodway development. The meadowdale Phase I will provide only two softball fields with overlapping soccer fields, and no lights. The overlapping fields would not accommodate scheduling demands. Without lights, adult soccer is effectively not possible because of the winter playing season. Schedulinq at Meadowdale would also have to accomodate demands from organized sports in Lynnwood. SNOHOMISH COUNTY- Snohomish County is currently undertaking a county -wide PARKS comprehensive park plan. Thus far their findings indicate there is a definite need for more athletic fields. At the same time they have found that there are fields available - but they are underdeveloped school fields. Preliminary - 22 - indications are that the County will explore more joint use and improvement of school facilities rather than developing new ones. One exception is the need for one or two regional sports complexes capable of accommodating major tournaments - such as Seattle's Fort Dent. The trend toward joint use of school facilities by other agencies also lends credence to the Woodway proposal. WORK REMAINING The following will be included in the final recommendation to the Counc i.l : 1. Plan refinement and detailed cost estimate. 2. Draft Joint Use Agreements. 3. Funding recommendations and time table. - �3 - To: City Council From:Mayor Naugl `-3n 8/6/85 CITY OF EOli1ONDS CIVIC CENTER • EDMONDS, WASHINGTON 98020 • (206) 775.2525 OFFICE OF THE MAYOR August 6, 1985 Dr. Hal Reasby Edmonds School District #15 3800 196th S. W. Lynnwood, WA 98036 RE: CIVIC CENTER PLAYFIELD Dear Dr. Reasby: LARRY S. NAUGHTEN MAYOR RECEIVFr, AUG 0 7 1985 tdmonds City Ubi h In recent weeks, the Edmonds City Council and.I have read with interest and great concern articles regarding the potential sale of the Civic Center Playfield. I am writing t❑ express clearly the City's position that we have a valid and binding lease with the Edmonds School District for that property and that we will take every step necessary to insure that the lease is honored far it f 11 As you are aware, the lease term has over 35 years to run under its current extension. In reliance on that lease, the City has expended approximately $200,000 to date t❑ improve and -maintain the site. We have added facilities to the stadium and constructed new tennis courts on the site. Almost $50,000 of the expenditures are federal Housing and Urban Development funds expended on the Boys Club building. Any termina- tion of that use would require reimbursement of the federal funds. The District under the lease has beneficial, preferential use of the site during the term of the lease and has been relieved of the costs of insuring and maintaining the site. The City has no intention ❑f prematurely terminating its lease rights. By copy ❑f this letter, we are informing the U. S. Postal Service that any sale would be subject to our lease. This statement does not imply a waiver of the City's right of just refusal under Paragraph 5 of our ori- ginal lease. In addition to the benefits derived from the lease by the District, the City has relied upon that lease to expend large sums of taxpayers money. We intend to derive the full benefit of those tax dollars in taxpayer use of the site. M Dr. Ha. Reasby August 6, 1985 Page 2 Finally, if such a sale were to take place, both zoning and environ- mental concerns must be addressed. The proposed industrial type use raises the issues of traffic and noise, as wellas the impact of increased impermeable surface on drainage and storm sewerage and a variety of other concerns. Such issues will require review under the State Environmental Protection Act with the potential for an environmental impact statement and mitigation measures. We expect that the District and any prospective purchaser: 1. First and foremost, honor the terms of our lease; 2. Comply with applicable city zoning ordinances and the State Environmental Protection Act in the event ofa sale; and 3. Keep the City and its citizens informed of the progress of any negotiation. We anticipate that the District will continue to honor our lease and respect our rights as your leasee. Very truly yours, CITY OF EDMONDS L. OkA Larry 4ug en Mayor LSN:bb CC: Gary W. Harshman, U. R. S. Corporation John Richmond, Seattle Public Schools Edmonds City Council f 890.199- CITY OF EDMONDS 700 MAIN ST. • EDMONDS, WA 98020 • (206) 775-2525 PARKS AND RECREATION DIVISION April 16, 1990 y Dear Dr. Van Citters: The community desire for involvement in the future of the house located at Hutt Park prompted the City Council and Mayor to form a Citizens' Advisory Committee to assess long range park plans. The interested citizens responded to the Mayor and as per the City Council's authorization appointees were made as follows: Planning Board Representative Hank Lewis Citizens -at -Large Bob Dodge Steve Hatch Hutt Park Neighbors Larry Brainard Kim Pierce Dr. Van Citters City Council Student Representative Brian Mason Staff Liaison Arvilla Ohlde The committee will provide a report z.,to City Council with recommendations for the long-term usage for the Hutt House, and long-range plans for the park. The core committee will research formal documents, reports, records, comprehensive plans and property deed restrictions --to complete a recommendation to City Council. I will make contact with each committee appointee in the next two weeks to set the first meeting. The committee will report back to City Council sixty (60) days following the first meeting. On behalf of the City, I appreciate your desire to voluntarily contribute time and effort to the development of a productive and beneficial recommendation for public recreational use of Hutt Park. Sincerely, auuit') V/�C( Arvilla Ohlde, Manager Parks and Recreation Division cc Mayor Naughten Peter Hahn Bill Allen John Nordquist )R 0 Incorporated August 11, 1890 a Sister Cities International — Hekinan, Japan °l E}MCUTORY CONDITXQNAL SALES AGO'PrmvNT THIS AGREEMENT, made this r % day of April, 1967, by and between the CITY OF EDMONDS, a municipal corporatirz c of Snohomish County, Washington; hereinafter referred to as the party•of the first part, and H. 0. HUTT and MINERVA HUTT, his wife, hereinafter referred to as the parties of the second part, WITNESSETH: That WHEREAS, the parties of the second part are the owners 94-the folowing described real property, situate in the County of Snohomish,. State of Washington: "Those portions of Lots 41 and 42, Edmonds Sea View Tracts as per plat recorded in Volume 3 of Plats, on page 76, records of Snohomish County, Washington, described as follows: That portion of lot 42 as follc:ws: Beginning at th northeast corner of Lot 42x thcance west alone; the north line of said Lot to a point 50 feet east of the no.-th- west corner thereof; thdnce south 2*20108" West 581.75 feet to the south line cf said Lot 421 thence cast along said south line to the southeast corner of safd Lot 42; thence north along the east line of Lot 42 to point of beginning. That portion of Lot 41 as follows: Beginning at the + northeast corner of Lot 41; thence west 125 feat along ' the north line of Said Lot 41 to point of beginning; thence south 100 feet; thence east 25 feet; thence south to a point 150 feet north of tho south line of said Lot 417 thence west 153 feet; thence south 150 feet to a south line of said Lot 41; thence west to the southwest corner of said Lot 41; thence north alcn� the west line of said Lot 41 to the northwest corner of said Lot; thence east 170 feet along the north line of said Lot 41 to point of beginning, LESS the following described propertyx Beginning at the southwest corner cf Let 41; thence north 0025110" East 100 feet along the west line of said Lot 411'thence north 40010153" East 65.04.feetl thence south 0025' 10" west 150 feet to the s.-uth 1'f:,a of said Lot 41; thence west 41.06 feet on south line of said Lot 41 to point of beginning." upon which there are two dwellings, one referred to as the "home" and located at 9309 - 187th S.W., Edmonds, and the `+c s other referred to as the "cottage" and located at 9315 - 187th S.W., Edmonds, and part of which is now leased to Dr. olav sola S for five ears, Y expiring in August, 1971. °1Ohl- + fh �4q J% WHEREAS, the party of the first part is desirous of ac- fsh state quiring the above property to be used later as an arboretum,. Ao�. public recreation center and/or park. jsAQt,°�0 IT IS HEREBY AGREED as follows: A as F01 r 1. _That the party of the first part will purchase said too dt 10 o r'7e property hereinbefore•described for the total sum'of $40,000.00 d � Lp� 0 of which $8,000.00 will be paid at the time of the closing, a @ 4-0 st h 2 s and the balance will be P aid at the rate•of $8,000.00 on the h 2 �4e same date each year thereafter, plus interest at the rate of 49. eli 4% per annum. D0n, 4 � 2. The conditions of this agreement are as follows: �.f 1� +e� d Lo 1� A. That the ' parties of• the second part will have Fe the 4� the right to occupy the home on said property free and clear Zs°: from the payment. of any rent or taxes (owing subsequent to '.z� Lod 4f 4 the execution of thte agreement,.if any) during the torm of 20 e 1 tei t @g�hhlr their natural lives. That means while they are both living, ox if one should die, as long as the other one cares to live t°rn there, and only in the event that the parties of the second a20.12�' )0 ,53w• part or either of them move away from said property perman- 1.0 ently will their right to occupy said property cease. t�4� lea B. While the parties of the second part are living 34@ @ rF@, in the home they will have the right to rent the cottage and a, keep the rentals for their own use. C. The parties of the second part will provide a fire insurance on both properties in the sums of and respectively, and will keep them in a j reasonable state of repair as long as they occupy the home -2- C�rr�wii r"A i'•. ; r in on said property. D. The party of the first part will not interfere �{{ with the use of said property by the parties of the second the go11 part while they are in possession of said property, except sn°hamie . that they may make certain plantings or do some landscaping "Thoea Traota. or perimeter fencing that will not interfere with.the parties on de;eaq xi of tia second part. That Aol E. When the parties of -the second part have.left nor11n$h4'es said property the party.of the first part will develop the west core t1 Feet to said property as'an arboretum, public recreation center, and/ t f ;Ong as L. q2� t or park, and will name the same as "Harold.Hutt Park", or o;fit of 1 some similar name in which the name Hutt will appear if the tat rth�psti City desires the same;abut the•name Hutt in connection with t @ a° said park will not be used during the lifetime of either of , a got Q1i the parties of the second part. p'aOth 1 it F. It is understood if sewers are to be extended cc L°e,1thf by the party of the first part to this property the party of Lot It d the first part will'assume the c6st of said sewers and will, nOrc in addition, connect said sewers to both houses, all without zig at i 25 a 10' ,°t 41i any cost to the parties of the second part. .Any monthl-y--sewer•*+ t dsouth 0 Lo a %J( Lott 4 Z! 411, G. The lease to Dr. Olav Sola of the following des - :here ar! cribed property, to -wit: 3cated at That portion of Lot 42, Edmonds Sea View Tracts according to the plat thereof recorded in Volume ' 3 of Plats, on page 76, records of Snohomish County, Washington, described as follows: Com- mencing at the Northwest corner of said Lot 42; thence South 89015123" East, along the North line of said Lot 42, a distance of 50.00 feet to the true point of beginning of the tract'of land herein described; thence South 2020108" ! West, a distance of 110.00 feet; thence South 89*15123" East, a distance of. 62.62 feet; -3- • •VOL � �. ��f11 S' �Jfi.•.. kkII 4 i vQe�rt a 7s A �4t Ao d a+i ythQe� ttah . t of 00 t 00 setd 1'h ne ' #o the th at ZC ryct e `'+ 0 e t begf ,44nt �o� t r, r4° r 2aO ?t Po h t ISO B400 t 0 NP. G of al 1C,e F 642-0 a. �ojr+east 2 Irt}•r Of i soot et I earj0. orth rr'ce �8t ot� t oe� t 28',4 thence North 2620'08" East, a distance of line of said li0•QO feet to an intersection with the north West,Dot 421 thence North 89015' 23° 62.62 along said North line, a distance of feet to the true point of beginning; ited in August, 1966 fora five period of fi P (5) years being lescribed :tion of the lands sold to the party of the first part • on page 1 is hereby recognized and allowed for - thereafter the same will expire- A copy of said lease is attached hereto. 3' it is understood ' further that the party of the first Part will assume -an Y expenses of airveying said property and also the cost of title insurance. 4- Parties of the second surance within ten Part will provide title in - after days after the execution of this agreement showing fee title to said t Property, with no encum- brances except the lease to Dr. Olav Sola. Upon providing such title insurance this transaction shall be closed b parties of the second Y the part conveying the property described on page 1 herein to party of the first part by Statutory War- ranty Deed, said deed to recite that it is subject to the terms of this Agreement, both of which instruments will be part will exe immediately recorded. At the same time parties of the second cute a Quit Claim Deed to the part and the same will be Party of the first placed in escrow with the National Bank of Commerce, Edmonds Branch which escrow' be -instructed to record said holder shall Quit Claim Deed only after pay- ment in full, pursuant to this agreement, by party of the first part and the parties of the second part have perman- ently given up possession as set forth in or unless otherwise instructed b Paragraph 2. A above, roe nt y subsequent written agree - by parties of the first and second part. A copy of the IK 47FI-MiAL VOL n or a h 2te�r � $o .0 a th 20 of t Aatn t t - : t •try hce COrn a °F 2t�e er 0• 0 to e'4i9't �rOPe t t tile00 t ihk p o nee Op 2sr2 "ort ` then k'e t0 Pot C' wE two 0 d�@tIi O.9 28 ) Statutory Warranty Deed and Quit Claim Deed hereinaboun referred to are attached hereto. IN WITNESS WHEREOF, we have hereunto set our hands and seals this _ / day of April, 1967. TILE CITY OF EDI{ONDS, a municipal corporation of Snohomish County, Washington, ATTEST: f Parties of the First Part ' �LiA'YOR Parties of the Second dart STATE OF WASHINGTON ) COUNTY OF SNOHOMISH�) SS: On this day personally appeared before me, H. 0. HUTT and MINERVA HUTT, his wife, to me known to be the individuals described in and who executed the within and foregoing in- strument, and acknowledged that they signed the same as their free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under '• my .hand and official seal this;• ' April, 1967. f,_;.apy of otary Public in and fv �..S ; •td Of Washington,., -,residing at 4;; ,_•�..�'��', STATE OF WASHINGTON COUNTY OF SNOHOMISH ) SS: On this day before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Gordon Maxwell, to me known to be the Mayor of the City of Edmonds, a municipal corporation, the -5- M ICIAL Y��•, ', U �.�Y, `._ . 1 'aI � Natural ... the way Mina Hutt wants it By JANICE CROSETTI to preserve the laud as an animal EDMONDS — A seven -acre - refuge, she said. pocket of woods In north Edmonds For years Mrs. Hutt has fed wild has always been home to raccoons, . 86imals on the property and cared squirrelsrnd skunks. for numerous house pets. And Mina. Hutt wants to keep It "There's racoons and lots of squir- that 4tw rels," she said enthusiastically. we We both' wanted to preservoythe used to have deer and possum. The trees," said Mrs. Hutt, who moved possum never came real plose to me to the property with her late hus- —.they were more shy but they band, Harold, in the 192bs, .. , Would come up onto the fence and ' K e had plans from when we first - windowsill," saw it that it should be kept in prime !Mrs. Hutt, said she used to buy condition," said Mrs. Hutt, 84, in the .sugar loaves to feed quail. "I'd go Lynawood Arms Retirement Center without for me just so they got what . where she Is recovering from a they wanted." broken hip. h:i� have no chIldren," she said. Under an agreement made I have are on four legs," she years ago with the city of Edmonds, ='. qulpped.."And I love them all," the Hutt property at 187th Street•,i:, t; Southwest and 92nd Avenue hest ti,; .T.. NATIVE of Ontario. Canada," will become a public park when MrS; ;":,Yrs. Hutt moved to Edmonds with Hutt no longer wants to live there, r:, `liar husband after first living in Van - according to Jim Jdsel, Edmonds: Louver, British Columbia and San Parks and Recreation director, "i Francisco. The city has agreed to keep the <'?[i` They lived in Seattle during the land as natural as possible, Jessel ,:winter while building the first cabin said. on their Edmonds property, which is " idled with firs aad cypress. IT WILL, be left as an airboretum "p7e' took just as many trees as park —no playground equipment or ' needed," she explained. ballparks," said Mrs. Hutt. "It will never be a horsing development," said the Edmonds pioneer who has seen the city grow rapidly in recent years. The idea is to keep it natural and Mrs. Hutt now rents the original house (since remodeled] as well as another house built for her mother. Doan wells, a neighbor who cares for Mrs. Hutt's property,. said the neighbors want to keep the property Mina Hutt as natural as possible and as an ar- boretum park featuring natural plantings. The Hutts have planted dogwood, rhododendrons, berries and other plants. , "People have come to the area because of the trees and conserva- tion," Mrs. Hutt said. "The neighbors have to enjoy the animals in order to live here." "The idea is don't cut them (trees) down," she said, "If you work with them, plant them. It's for the pets and animals." MINUTES OF THE JUNE OF PARKS & RECREATION DIVISION 18, 1985 MEETING AND NEIGHBORS OF HUTT PARK Thirty one residents of the area attended the meeting, which was held at 9315 187th S.W. (caretaker's cottage) at Hutt Park. City of Edmonds staff attending were Bobby Mills, Superintendent of Public Works; Steve Simpson, Manager of Parks and Recreation; and Linda Sullivan, Landscape Designer/Planner, Parks and Recreation. In explaining the purpose of the meeting, Linda Sullivan explained that the Parks and Recreation Division is revising its comprehensive plan. This plan, which should be in draft form by September, will identify development and maintenance priorities for the park system for the next five years. The Hutt Park meeting is one of a series being conducted this summer in each park as one of several efforts to get public input. It was also explained that as a result of calls to the city, neighbors of the Seaview Reservoir had been invited to the meeting to discuss that site, too. In the case of both the Hutt and Seaview properties, city staff members had no plans or changes to suggest to the group, but instead were there to hear from the neighbors how the two properties do now and should in the future function within the neighborhood. Regarding Hutt Park, most neighbors seemed to favor development and maintenance of the park as an arboretum which would accommodate passive users such as strollers, joggers, bird watchers, and plant lovers. They pointed out that this was the intent of the Hutts. Speakers expressed opposition to any high -intensity development such as playfields. There was discussion and some difference of opinion on' whether the site should accommodate picnicking, and there was mention of problems caused by dirt -bikers. Most people felt the park needs better maintenance and a general cleanup in order to preserve it as a natural area. Neighbors also discussed the city's role as landlord of the property, and criticized the city's choice of tenants. Loud music, speeding, and frequent comings and goings were mentioned as problems regarding a specific tenant. But the main problem, several people said, was that as long as the big, centrally located house is rented as a private dwelling, the public would not feel welcome in Hutt Park. There was little discussion of the caretaker's cottage. Terms of the deed to Hutt Park also were discussed. Staff explained that the City Attorney has advised the city that the property could legally be sold. Steve Simpson emphasized that there is no plan to sell the property. Neighbors said if ever there is such a plan, they would fight it. On the subject of the reservoir, neighbors indicated they feel the property is fine the way it is, except that the grass needs to be cut more often. There was neither strong opposition nor strong support for tennis courts there. If the tennis court idea, first proposed several years ago, ever bounces back to life, neighbors want to be notified and involved in the design. Several design issues -- parking vs. no Y,4 Recommendations. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER HALL, TO ADOPT THE FIND- INGS OF FACT 6 CONCLUSIONS OF THE HEARING EXAMINER AS MODIFIED TO REFLECT THE TESTIMONY AND EXHIB- ITS PRESENTED THIS EVENING AND ADOPT THE DECISION OF THE HEARING EXAMINER AND AFFIRM THAT DECI- SION. Councilmember Hall stated she agreed with Councilmember Dwyer's comments and rationale. MOTION CARRIED. The photographs were marked Exhibit Al and the letters were marked as Exhibit 12. They were provided to Mr. Hunt, and then circulated to the Council. HEARING ON PROPOSED ORDINANCE 2545 REGARDING AMENDMENTS AND ADDITIONS TO CITY'S ANIMAL CONTROL N Police Chief Dan Prinz stated the proposed ordinance was presented earlier to the Council. Howev- er, the Council expressed a concern that there was a lack of public input in developing the ani- mal control ordinance so the hearing tonight was proposed. Chief Prinz enumerated the changes in the proposed animal control ordinance. Ray Martin, 18704 - 94th Ave. W., stated at the present time feces can be disposed of anywhere on public property as well as on private property. He stated most owners were fairly considerate; however, approximately one fourth were not. He felt the ordinance should address this issue. Mayor Haughten closed the public portion.of the hearing. Councilmember Wilson stated the Public Safety Committee held several meetings to discuss this issue and strongly recommends passage of the ordinance. Parks b Recreation Director Steve Simp- son emphasized the ordinance eliminated the requirement that the City post public grounds and parks to exclude animals. Councilmember Jaech noted that beach rangers expressed appreciation that notices were posted along the beach which enabled them to enforce the area. She asked Chief Prinz how enforcement would be affected if notices were not posted on public grounds and parks. Mr. Snyder stated there would not be any problems with due process because the ordinance would be published in the newspaper, it would be posted, and would not go into effect for thirty days. He said he did not anticipate problems with enforcement because, typically, problems are only encoun- tered when an offense occurs as an exception to the rule. Chief Prinz stated he did not antici- pate problems, either. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER DWYER, FOR PASSAGE OF ORDINANCE 2545. MOTION CARRIED. HEARING ON DISPOSITION OF H.O. HUTT HOUSE Parks and Recreation Director Steve Simpson offered a brief history of the City's acquisition of the Hutt property. He then reviewed the Summary Statement on the attached agenda memo. -Building and Grounds Supervisor Ed Huntley testified to the condition of the electrical system, noting it was inconsistent with the Building Code and would have to be rewired. Councilmember Nordquist stated at the time of acquisition, both houses were in similar condition. Mr. Huntley said it would appear that way on the surface, but the smaller house is structurally more sound and wired with more modern wiring. Councilmember Nordquist inquired how one house passed the other in maintenance and upkeep over the years. Mr. Huntley said the disposition of Hutt Park was deter- mined by the Comprehensive Plan. He said the smaller house may be utilized as a caretaker unit. Councilmember Ostrom asked if the electrical inspector inspected the caretaker's house, also. Mr. Huntley replied negatively. Councilmember Ostrom inquired whether similar problems with wiring may be discovered in any older home in* Edmonds. Mr. Huntley responded affirmatively. He reminded Councilmember Ostrom of the City's obligation, as landlords, to provide a safe environ- ment in which to live. Councilmember Wilson asked if the State inspector condemned the house. Mr. Huntley said it was not condemned, but the inspector issued a list of corrections to be made. Councilmember Wilson inquired about the cost of repairs. Mr. Huntley said it would cost as much as $15,000 just to rewire the house. He said there were numerous other problems, also, that would entail a major structural rebuild to make the structure confortable. Councilmember Wil- son asked what the building has cost the City since its acquisition. Councilmember Kasper stated he read an article in the Enterprise which indicated that the tenant was an electrician. Council - member Jaech stated that the tenant was not an electrician. She asked when the house was built. Mr. Huntley said it was built in the 20's. Councilmember Jaech asked what the agreement with the Hutts entailed when the property was given to the City. Mr. Simpson said since 1983 through September 1985. gross revenues from both pieces of property total $6,846.40 and $2,790 has been allocated for repairs for the smaller house. Councilmember Jaech asked Mr. Huntley what he based the i15,000 estimate for rewiring the house. Mr. Huntley said he based that figure on what an electrician stated it would cost. Councilmember Jaech stated she owns a home in Edmonds that is 100 years old. and her lifetime project has been the renovation of that home. She said total outlay to rewire the entire home. which is larger than the Hutt house, was $2,500-3,000. Council - member Wilson inquired about the condition of the roof. Mr. Huntley said the rafters and sheet- ing are rotten, and sagging is visible. Councilmember Wilson stated when he visited the proper- ty, he did not see any signs of ceiling damage or water damage anywhere. Mr. Huntley said Mr. Hennessey was supplied with roofing material which he installed himself. Councilmember Wilson inquired about the long and short-range plans for the structure. Mr. Simpson referred to the Planning Board minutes, noting no long-range plans have been made for public usage for the larger EDMONDS CITY COUNCIL MINUTES Page 5 DECEMBER 17, 1985, /1P house. He said people have expressed feelings of prohibitive usage because of the central loca- tion of the rental home. He said there were no master plans for the park at this time. In an- swer to Councilmember Jaech's question, Mr. Simpson read from a document as follows: "When the parties of the second part have left the property, the first part will develop said property as an arboretum, public recreation center or park and will name the same, Harold Hutt Park, or some similar name which the name will appear if the City desires the same". Fire Chief Jack Weinz said he inspected the property and concurs that there are electrical prob- lems. He expressed a concern that the heating system is illegal. He said accessibility to the house by emergency vehicles was impossible. Councilmember Dwyer asked at what point a State mandate would be violated if the home is occupied without making repairs. Chief Weinz stated the electrical engineer issued corrections that were required. Councilmember Dwyer asked what would happen if the corrections were not made. Chief Weinz stated if corrections were not made within a certain period of time, the City Attorney would be apprised of the situation. City Attorney Scott Snyder stated it would be referred to the Department of Labor and Industries. Councilmember Dwyer asked at what point the situation would be illegal rather than merely unwise. Public Works Superintendent Bobby Mills replied corrections must be made within fifteen days. However, he said a request to the Department of Labor and Industries would be made to allow an extension for an additional fifteen days. If corrections are still not made, they could impose a fine and pull the meter to the house. Mr. Mills stated septic tank service could not be extended to new renters. He said other requests by Mr. Hennessey for repairs have been granted. Mr. Mills said a cost estimate of approximately $20,000 for additional repairs was prepared for the Budget. The issue he presented before the Council was whether or not they were willing to provide money for repairs, and not eviction of the tenants. He clarified that it was only two or three months ago that the first inspection was made to determine the cost of renovating the house. Councilmember Kasper asked why a sewer sys- tem was necessary. Mr. Mills said he felt the present sewer system was a health hazard. Council - member Nordquist asked when the sewer was installed in the smaller house. Mr. Mills estimated it was installed in July. Councilmember Nordquist expressed a concern in the manner in which deci- sions have been made to make repairs. Councilmember Hall stated the issue was getting convoluted and wished to hear public input. Councilmember Wilson requested that the cost estimate be provid- ed in order to make comparisons. He asked Mr. Simpson how many people attended the meeting at the park and what statements were made. Mr. Simpson said thirty people attended, and they didn't feel the larger house should be rented because it impeded their use of the park. Mr. Mills submit- ted a list of people that attended and, also, the minutes of the meeting. Jim Hennessey, 9309 - 187th S.W., the tenant, stated he was a t.v. repairman and not an electri- cian. He said"h'is relationship with the City in regard to the house has been an autonomour-one. He said that the house was inspected from top to bottom, and he is still living in the house; therefore, he feels the safety .issue is moot. Further, the electrical inspector's only concern was the unorthodox way the kitchen clock was wired. Mr. Hennessey referred to a map he provided the Council , noting children use the park as a shortcut to and from school. He said the house. is in a strategic location and provides a large element of safety for these children. He said the responsibility of the safety of the children rested on the shoulders of the Council if the house is abandoned. Mayor Naughten stated that the house would not be abandoned. Mr. Hennessey said he spoke with the Fire Chief about access, and the Chief said it was not a problem. Council - member Ostrom asked for clarification of the maintenance expenses on Exhibit "A". Mr. Hennessey said it was money he expended and repairs he made.to the house in order to make it livable. Councilmember Wilson asked what maintenance he has done. Mr. Hennessey said every year he has pruned the blackberry bushes and has done other work on the grounds on a regular basis as well. Councilmember Wilson inquired about the gutters. Mr. Hennessey said he replaced:the gutters that have fallen off. Mayor Naughten announced the meeting adjourned at 10 o'clock. COUNCILMEMBER OSTROM MOVED, SECOND- ED BY COUNCILMEMBER JAECH, TO REOPEN THE MEETING. MOTION CARRIED. Councilmember Hall inquired about the other structure on the property. Mr. Hennessey said he was not aware of any other structure. Councilmember Hall asked about the condition of the garage and adjacent workshop. Mr. Hennesseey said the foundation was in need of repair and there was no electricity, but it was still a sound structure. ' Val Rupeiks, 9229 - 187th St., stated he was the closest resident to the park. He said Mr. Hennessey has made improvements to the property, whereas the City has done very little or noth- ing. Mr. Rupeiks said he had suggested to Mr. Hutt to deed the property, after his demise, to the City because the property has the only first growth trees in South County and is a superb bird sanctary. He expressed a concern that the property would be demolished along with the house. He said Mr. Hutt dedicated the land for conservation with the stipulation that the park commemorate the Hutt name and the cottage be utilized as a museum. He said that the house should be serviced by a sewer system if the structures are to remain. EDMONDS CITY COUNCIL MINUTES Page 6 DECEMBER 17, 1985 /9 Finis Tupper, 711 Daley St.. stated the Mayor is well acquainted with his concern regarding the position t)e City has taken in its decision making process and the smokescreens that have gone up. He said when he tried to investigate this matter, doors were slammed in his face and informa- tion withheld. Mr. Tupper said S4,400 has been generated from the rental of both houses; howev- er, in totalling the income from the houses, $900 is unaccounted for. He inquired about the expense of approximately S1,000 to connect the sewer to the guest house. Mr. Tupper said he felt Input from the public should be elicited in regard to the disposition of the house. He said the Council would be putting the house in jeopardy if they evicted the tenants and allowed the house to remain vacant. Mr. Tupper asked the Council to take a stand on this issue tonight. Donn Wells, 9137 - 186th, said Hutt Park and the structures on it are a historical site that is enjoyed by the people of Edmonds. He said it they listened to people who treat the Code as a Bible, there would not be any historical buildings. Mr. Wells said that citizens rely on the Council to make judgments that reflect their sentiments. He urged the Council to visit the proper- ty before any adverse decisions were made. Mr. Wells said that a welcome sign at the park would alleviate any uncomfortable feelings regarding park usage. Councilmember Ostrom asked Mr. Wells about his feelings regarding the disposition of the house. Mr. Wells said minimal repairs should be made. If the materials were given to the current owner, it should cut down on costs. Council - member Ostrom asked Mr. Wells if he thought the house should be rented. Mr. Wells responded affirmatively. Mayor Naughten concluded the issue was the disposition of the house. He con- curred with Mr. Wells suggestion that the disposition of the house be determined by the Planning Board and a committee. Ray Martin, 18704 - 94th Ave. W., stated he lived approximately 100 feet away from the Hutt proper- ty_ He said Hutt Park was donated to the City with definite strings attached, and any discus- sions should be proceeded with its intended purpose by the Hutts. He said if the house was torn down or left vacant, it would create another Ocean Avenue or Sunset Avenue. Additionally, Mr. Martin said he does not recall comments about the impingement of park usage. He said he does remember comments that there were "no trespassing" signs; which have since been removed. He felt the safety issues was overemphasized and had a dubious concern about Mr. Simpson's definition of safety, particularly in defending Mayor Harrison's plan to remove trees from Sunset Beach. -Mr. Simpson stated he never defended Mayor Harrison's plan to remove trees at Brackett's Landing. John Miller, 1502 N. 97th. Seattle, stated he was an electrical engineer. He refuted the state- ments that were made regarding the electrical system, noting the house does not need to be re- wired. �. _.. Chief Weinz reiterated Mr. Miller's remark that the -wood stove was a concern of the Fire Depart- ment. Chief Weinz said they could only ascertain that the stoves will not,be used by removing the stoves. He said safety could not be emphasized enough. Ed Huntley said if the wiring was safe and sound, the electrical inspector would not have issued fifteen code violations to be corrected. Ray Martin, previously identified, stated many times things are said and done in the name of safety when, in fact, the real issue or concern is not safety. He said he suspects this to be the case with the Hutt property. Mayor Naughten replied safety was the only consideration. The only information the Council has addressed is the safety problems. Based on that information, a decision will be made as to the disposition of the house. Mayor Naughten added that the Hennessey's will be given at least thir- ty day's notice. Mayor Naughten closed the public portion of the hearing. Councilmember Hall stated if you're going to look for something, you'll find what you want to find. She suggested if the information gathered was somewhat biased, that it be remanded to the Planning Board and/or Committee. She said she did not feel this issue to be ready for Council action at this time because of a lack of information: Councilmember Wilson stated that the elec- trical problems should be immediately reviewed to determine the extent and cost to repair, and that repairs be made if it is within the budget. Mayor Naughten stated that safety of the occu- pants was his only concern, and it was the City's responsibility to ensure their safety. Mayor Naughten recommended that Staff consult with the electrical inspector so that a decision can be reached regarding the repairs. Councilmember Hall disagreed with the extent of the damage. She stated repairs could be made by Staff. Councilmember Nordquist inquired about the disposition of the renters. Hayor Naughten said the renters could remain until January 30th unless an extension was granted. Councilmember Wilson requested that information be passed on to the renters regard- ing the Council's decision. Mr. Snyder stated the City has given notice to vacate for safety reasons, and the thirty -day extension has not been executed. He expressed a concern of the EDMONDS CITY COUNCIL MINUTES Page 7 DECEMBER 17, 1985 zo .L City's liability. Councilmember Dwyer said the City should act accordingly if the renters do not accept the extension and have been given notice to vacate. CONFIRMATION OF MAYOR'S APPOINTMENT OF MUNICIPAL COURT JUDGE City Attorney Scott Snyder requested that as part of the motion, in addition to confirmation, the Council approve a contract that was distributed at the confirmation interview. Councilmember Hall asked Mr. Snyder for clarification of his presence at the applicant interviews, asking if there was not a conflict of interest. Mr. Snyder stated he has never prosecuted a case in Munici- pal Court and will not under his agreement with Ogden, Odgen 6 Murphy. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER DWYER, TO CONFIRM THE MAYOR'S APPOINTMENT OF STEPHEN CONROY AS MUNICIPAL COURT JUDGE AND APPROVE THE CONTRACT THAT WAS DISTRIBUTED AT THE CONFIRMATION INTERVIEW. MOTION CARRIED. PROPOSED ORDINANCE 2546 ADOPTING 1986 BUDGET COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER HALL, TO ACCEPT THE 1986 BUDGET. A roll call vote was taken. MOTION CARRIED, WITH COUNCILMEMBERS KASPER AND OSTROM OPPOSED. Parks and Recreation Manager Steve Simpson stated the City of Lynnwood has been managing the Meadowdale Playfield Project and has asked the City of Edmonds to accelerate the payments on the project in order to continue construction into 1986. The first two phases of the project were completed in 1985. Councilmember Dwyer inquired if there was a cost savings, and if so, in what amount. Bill Evans offered the Council an explanation of the master plan of the proposed phasing of the site. A savings of $210,000 was realized in the development of combined Phases I and II. Councilmember Jaech asked if the funds for Phase II that were budgeted for 1986 were expended in 1985. Mr. Evans replied affirmatively. Councilmember Jaech inquired what amount of money the City of Edmonds is required to commit for Phase II. Mr. Evans replied $106,000. Mr. Simpson said the City of Edmonds is requested to commit an additional $106,000 in 1986, which would accel- erate the project ahead one year. He said there was a sufficient, unexpended balance in Fund 125 to fund that. Administrative Services Director Art Housler stated the City of Edmonds would realize a savings of $74,000 by accelerating the project. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO APPROVE EXPENDING $226,000 IN THE 1986 BUDGET FOR THE MEADOWDALE PLAY - FIELD PROJECT FROM FUND 125. 140TION CARRIED, WITH COUNCILMEMBER OSTROM OPPOSED. MAYOR Mayor Naughten reminded the Council there were positions open in the Arts Comma.ssion and Planning Board. He said he will make the appointments and. reappointments in January. He said that 130 people attended the employees' Christmas party. Awards were given. He wished everyone a Merry Christmas and Happy New Year. COUNCIL Councilmember Dwyer stated he felt Staff and Council should be better organized in preparation for hearings. He noted it was delightful to have Student Representative Tammy Schwartze serve on the Council. He said she is one of the two or three students that stand out in his mind and wished her well. Councilmember Hall said that the Christmas party was very nice. Councilmember Nordquist wished everyone happy holidays. Student Representative Tammy Schwartze stated the first event planned by the Student Activities Board for 1986 is a junior high school dance. She thanked Councilmembers for giving her the opportunity to serve on the Council. Councilmember Wilson wished everyone a Merry Christmas and Happy New Year. Councilmember Kasper stated he felt the Meadowdale Playfield Project should have been presented to the Council as a budget item. He wished everyone a Merry Christmas. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER DWYER, TO EXCUSE COUNCILMEMBER JAECH'S ABSENCE FROM THE DECEMBER 10, 1985 MEETING. MOTION CARRIED. The meeting adjourned at 11:18 p.m. EDMONDS CITY COUNCIL MINUTES Page 8 DECEMBER 17, 1985 21 Mr. Snyder asked if they could recommend medium density rather than a high density? Mr. Kirschner suggested that they discuss parking. MS. PHILLIPS MOVED, SECONDED BY MR. KIRSCHNER, TO MaEND THE MEETING TO 10:00 P.M. MOTION CARRIED. D19CUSSION REGARDING THE FUTURE OF THE HOUSES IN H. O. HUTT PARK Ms. Claussen told the Board that the Council has referred to the Board the role of deciding a process to arrive at a master plan for the Hutt Park property. Along with that, was the issue of the use of the homes and the role they would play in the master plan. Mr. Hahn said that there had been sane controversy in regards to the tenants which have resulted in growing suspicions. He felt it was real important to look upon tonight as the beginning of a non -controversial phase in the sense that the Planning Board as the Parks Board will look at the issues independently of actions that have taken place the last two months and who the tenants are. He wanted the Board to instead think about what the nature of the park is and what it should be and under what conditions the park should come into the City. He suggested that the best wry to do this was to keep staff at arms length because even from the meeting on Saturday, there was a lot of suspicions aroused. He said that the staff would be a resource and answer the Board's questions. He noted that there were a number of individuals in the audience who have been involved with Hutt Park. Ile specifically identified Gordon Maxwell, Don Wells, and Mr. Hennesey. Ms. Claussen rescinded the Board that their role at this meeting was to decide what process the staff will go through to make the recowmendations . She said that there were a number of ways to do this. They could appoint a committee, have a discussion, hold a public hearing, or make recommendations themselves. She felt there was a lot of historical information available to the Board and they have taken a tour to see the property. She thought the next step would be to ensure public input into the process. She suggested that the best way to do this is for the Board to be the Body that is charged with determining what to do. Side thought the role of the Board was to make sure that it was a public procedure. She again reminded the Board they were here tonight to decide the process and not to snake any reco msendations . Mr. Kirschner agreed with Ms. Claussen's initial statements that the Planning Boards process of recommendation to the City Council with the related public hearings has worked well in the past and he wanted it to stay the same. Ms. Phillips said that she also would like to see it run the same way and advertised as a public hearing and invite people who know more about the historical background of the parks. Mr. Hahn said that even though the meeting was not advertised as a public hearing, one of the letters that was sent out stated that the people from the audience would have the opportunity to speak tonight. Because of this, he felt they should be able to comment at this meeting. He again reminded the Board of the people in the audience who had cane tonight to speak to the Board on this matter. Ms. Claussen said that they should agree on the process and then open it up to the public but she made it clear that this was not the public hearing and that the Board would have a public hearing at a later date. MS. PHILLIPS MOVED, SECONDED BY MR: KIRSCHNER, THAT THE BOARD SET A PUBLIC HEARING FOR FEBRUARY 12 ON THE DISPOSITION OF THE H. 0. HUTT HOUSES INCLUDING HISTORICAL BACKGROUND, LEGAL INFORMATION, AND DEED RESTRICTIONS, AND ADVERTISE IT TO THE PUBLIC. MOTION CARRIED. Gordon Maxwell, 907 Alder Street, was directly involved in the negotiations with H. 0. Hutt and the whole thing came about because one time Mr. Hutt told Mr. Maxwell he had no heirs. That was just like letting the plug out because the City had had 'their eye on that property I for a long time. It was at that time and is now the only first -growth timber left in the City of Edmonds. of course, Mr. Hutt knew it and that was the reason he built the house in the middle of the property s❑ that no body could see him and he could live in his trees. Anyway, it took about two and half years to finally get him around to the point that he was willing to make a deal because he liked to dangle the property in front of the City. As he didn't have any heirs,' the price wasn't particularly the object. The point was he wanted to make sure the trees stayed there. They finally made a deal, and Mr. Maxwell thought the Board probably had the document. It wasn't easy and at that time the City, upon consulting with Mr. Hutt agreed, of course, that as long as he or his wife lived, they had the right to lime in the house and the City would not do any particular develgMnt in the property. At that time the City did not intend to do any particular development other than maybe putting sane trails in and possibly score plantings. It was intended 'that it be left in its natural PLANNING BOARD MINUTES Page 7 , January 22, 1986 state. He thinks they kind of loused that up a little because they ran a sewer through the east side of it in order to serve several people. Anyway, that was the intention as to the house, the house was old then and was built and added on to, however they kept it in good repair. They just left it open and felt that if the house was there it would somewhat intimidate people as to the use of the park so that eventually it could be returned to its original and natural state. Anyway, it was a very interesting process to get him to agree to this, and Mr. Maxwell felt the reason was he didn't particularly love the city of Ednonds. He had been a water district ccamissioner for a long time and was the father of the Maplewood Community Club which at that time was outside the City limits so he was kind of at odds with the City slickers down the hill. Anyway, Mr. Maxwell forgot the year this all happened but the intent when the City bought the property was to let them live there as long as they could and then, at that time, turn it back into a natural park with a very minimum amount of development. Mr. Maxwell didn't think there had been any development to speak of since then. He always considered that as one of his achievements because Mr. Hutt used to come to his office about every three months after they signed the deal to show him how healthy he was. He was quite healthy. The other funny thing was they put the sewers up there and one day he called and said that he got a notice from the City that he had sixty days to hook up to the sewer. He said that apparently, The City was in violation of your own ordinance because the property belonged to them and they should have hooked him up to the sewer a long time ago. The City had to go up and hook him up to the sewer. of course, he had a nice deal, too, because he wasn't paying any taxes and he got to live there. That was the origin of how the property was obtained. Mr. Kirschner asked Mr.. Maxwell about his indication that the City left it open with regards to the houses. Mr. Maxwell said that yes, Mr. Hutt was so healthy that they thought they wouldn't have to worry about it for a long time. The thinking was that eventually, the house would be taken out because it was contrary to the natural setting amongst the trees. It was fine for the person living in the house, but not for public use. Mr. Kirschner asked whether Mr. Hutt, himself, ever indicated any wishes after he was gone in regards to the houses? Mr. Maxwell answered that he may have although he thought that Mr. Hutt was more interested in seeing that everything was returned to the natural state rather than maintain the house. Mr. Maxwell thought that at the time they talked about the possibility of having a caretaker or something but it was felt then, and he feels now, that to have the house in the middle of the park kind of spoils the natural aspect of the property. The other house down on the road is a different matter because it is just on the edge of the property. He really believes that it was everybody's intent that the house would be taken down. Finnis Tupper, 711 Daley Street, had an article that was provided to him by someone that lives up near the Hutt property and was published in February of 1980. He thought that the Board had decided they are on a fact finding rsission and he thought it would give them some insight. one thing that he wanted to say in response to Mr. Maxwell's comments on the natural state was that he dared the Board to find the location of where this pictm3re was taken in the park only six years ago. He then passed 'the article out to the Hoard. He also wanted to point out that the Board could make a business decision regarding the houses and the income derived from them and look at it in the sense that you were the land lord and it was your house. Would you tear it down? In light of the tight budget squeeze that the City is going to experience because of the loss of Federal revenue sharing, he felt those houses were in fairly good repair and should be getting fair market value in rent. He suggested that the Hoard develop a policy that would minimize their effect on the park's use by the general public for a period of time when they have lost their ability to create an income. Don Wells, 186th Street, said that he would withhold most of his comments for the public hearing but at that time he was certain he would urge that there be a committee formed to look into the matter that would consist of interested citizens, neighbors, mars of the Board who may wish to participate, and staff to come forward with a comprehensive plan for the park. The park is a beautiful piece of property and well worth preserving and is worth the time of many interested citizens. William Shovel, 18423 High Street, wanted to make a few brief torments because he was at the City Council meeting and was horribly frustrated that he didn't make any comments then and regretted it. He hoped the Board wmmld indulge him that privilege at this time. He, didn't want to get into the whole question of the house so much except that when the Board discussed the time table he had a concern about postponing and delaying the decision until May or June. At the City Council meeting it was pointed out that the fire marshal had raised several questions about the electrical wiring. Tizere were a lot of amateur people there that were saying that the fire marshall really didn't know what he was talking about and if you inspect any number of older houses you will find the same kind of. violations. He felt the Mayor took PLANNIM BOARD MiNUrES Page 8 , January 22, 1986 a bad rap on this and stated when he concluded the meeting that he was concerned primarily about safety. As a person who lives on the north side of Hutt Park, Mr. Shovel was concerned about safety because if you had a short or a fire in that dwelling and in the park in the height of a drought like last summer with the winds coming from south to north_, you would have about seven family homes setting up in the north end that would be the first ones to get burnt. People who have been doing most of the talking in the south end wouldn't be effected if the wind was from south to north. He had a real concern about time and thought the Board should be concerned about safety. He stated that it was City property and there were other opinions expressed in the newspaper report and at the meeting about the fire chief saying that he didn't think he could get a truck in there. A number of other people said that you can get a truck in there or you can widen the street to make sure the truck can get in there. He didn't want people who have no expertise on the subject to say that it was all right. He has to count on the fire chief. If the fire chief says that he has a problem, he has a problem because he was a long way form the fire plug where he lives and he needs professionals to tell him that he is safe, not amateurs. Mr. Shovel commented on a statement or letter written by a gentleman who did quite a bit of the speaking at the hearing and who wrote a letter subsequent to the report that appeared in the ENTERPRISE and said that someday the house would need to be replaced. Not simply torn down, but replaced. This gentleman went on to say that the school district builds a house every year as a learning experience for the kids. Why not ask them to build a replacement building or why not a duplex or a triplex to increase the city's park income. Mr. Shovel, for one, didn't want a triplex or apartment house in the park and didn't think it was within the context or the spirit of Mr. Hutt's wishes. Once again, he was very concerned about safety and said that if the City lives up to its obligation and legal liability, he would be happy; but if they do anything else, he will be very upset. In closing he thanked Ms. Sullivan for holding a fine public hearing last summer because it was the first tine he had ever attended a meeting like that and got minutes afterward that told them everything that happened. There being no further business to cone before the Board, the meeting was adjourned at 10:00. PB12286 PLANNING BQAM MIN11= Page 9 , January 22, 1986 THESE MINUTES SUBJECT TO FEBRUARY 26 APPROVAL PLANNING BOARD MINUTES February 12, 1986 The regular meeting of the Edmonds Planning Board was called to order at 7:10 p.m. by Chairwoman Sharon Claussen in the Plaza Meeting Room of the Edmonds Library Building. PRESENT ABSENT STAFF PRESENT Sharon Claussen, Chair Bill Mathias Scott Snyder, City Attorney Richard Kirschner Linda Sullivan, Landscape Designe Janet Phillips Peter Hahn, Community Services Tom Snyder Director Tom Murphy Karin Noyes, Recorder Hank Lewis Dean Nordquist APPROVAL OF MINUTES A couple of changes were incorporated into the January 22 minutes. MS. PHILLIPS MOVED, SECONDED BY MR. SNYDER TO APPROVE THE MINUTES OF JANUARY 22. 1986. MOTION CARRIED. MS. PHILLIPS MOVED, SECONDED BY MR. KIRSCHNER, TO APPROVE THE MINUTES OF JANUARY 18, 1986. MOTION CARRIED. STAFF AND PLANNING BOARD COMMENTS Mr. Hahn commented on the water quality task force proposal that the Board forwarded to the City Council. Last night at the City Council Meeting it was discussed at some length. It had also been discussed at the January 28 meeting of the Community Services Committee of the Council. Essentially what was done in the intervening time from December 10 was that staff had not really seen the full proposal that emerged from the Board and was more familiar with the original concept which was a task force to review the water quality issues. Mr. Hahn stated that the $47,500 proposal took the staff by surprise and when they presented it to the Council at the two meetings mentioned, the competing needs for water/sewer funds in the City were found to be quite compelling not only because of the storm that took place a few weeks ago but really because of other needs. After the staff made the Council aware of these needs, the Council decided to go ahead with retaining the water/sewer funds for projects in the area of drainage and storm water control and go to the State Department of Energy and apply for a 205J Water Quality Planning Grant to get some funding for the task force. The decision was that they need the water/sewer funds for more urgent projects. Mr. Snyder commented that he went to Sierra Park last Saturday and worked with the Lion's club in their efforts to clean it up and found it to be a very educational experience. He suggested that the Board take the opportunity to tour the grounds. AUDIENCE COMMENTS There was no one in the audience who wished to speak at this time. PUBLIC HEARING ON LONG-RANGE USE OF HUTT PARK AND THE ROLE OF EXISTING BUILDINGS Mr. Hahn, seeking to insure that people knew why this meeting was being held, explained that some of the people were involved in a meeting on Hutt Park in June and that meeting was held in regards to the comprehensive plan for parks in the City. Mr. Hahn said that some people in the audience may have received a notice for a discussion of Hutt Park on January 22. At that meeting the Planning Board set aside February 12 for an official public hearing on the long-range plan for the park and the buildings. Ms. Claussen added that at the present time, the Planning Board which is the Parks Board is reviewing the Comprehensive Plan for Edmonds Parks and Hutt Park is not only part of that plan but It is very important to fit Hutt Park in with the Comprehensive Plan. Jim Hennessey, 9309 187th S.W., presented a short video of the park. As Mr. Hennessey narrated the video, he pointed out his concerns which follow: 1. Mr. Hennessey wanted the Board to consider the parking problem if they were going to consider making the building a reception center, shelter, etc. 2. Mr. Hennessey pointed out that neighbors have dumped their hedge clippings and trash in the rain ditch along the outside of the park. He felt this was an eye sore and wanted something to be done about the problem. 3. Mr. Hennessey was concerned about the yellow spray painted rings around some of the trees. Mr. Hennessey assumed that the City had designated these trees as dead and should be removed. Mr. Hennessey expressed that if there are trees in the forest that are standing firm on their own, there is no point in cutting them down even though they may be dead. 4. Another point Mr. Hennessey brought out was that Hutt Park was used as a short cut by school children to travel to school. Mr. Hennessey felt that the large house must remain standing to provide safety for the children. 5. Mr. Hennessey proposed that the City put a sign in the crux of the cul-de-sac saying "TO THE PARK". Mr. Hennessey thought this might encourage people to go down into the park. 6. Mr. Hennessey pointed out a tree that is first growth timber and approximately 9 feet wide and 200 feet tall. Mr. Hennessey said that it is the only first growth timber in the area. 7. Mr. Hennessey showed a tree that was cut at a level of six feet and pointed out that people have been pilfering fire wood, and Mr. Hennessey suggested that if the house was torn down, there would be a "field day" of pilfering. 8. Mr. Hennessey explained there used to be a small tool shed in the woods until 1984 when it was torn down by the City. Mr. Hennessey wasn't sure how the City did it but when the path leading to the shed was widened it left a huge barren space. The City came°out with no regards to leaving the area in its original state. Mr. Hennessey pointed out that there was still no growth in the area where the shed was removed. 9. Since the City has taken over, there has been extensive clearing and development. The cul-de-sac was formed and the trees were cut down to provide more sunlight. Mr. Hennessey asked where it would all end? 10. Mr. Hennessey pointed out that the large house sits on the edge of the ravine and acts as a buffer between the wildlife and the general public. Mr. Hennessey felt that the space left by the removal of the house would invite the type of public activity that is much too traumatic for the wildlife in the ravine. In closing, Mr. Hennessey wanted to point out that his presentation was not meant to be an attack on the City or its officials. He commented that the City has had good intentions all along but has treated the Hutt Property as being just another park. Mr. Hennessey explained that what is good for other parks isn't necessarily so in this case. Mr. Hennessey remarked that the Hutt Park Comprehensive Master Plan could be summed up in three words, "less is more." If the ivy is growing up the trees, leave it. If there are dead trees which have no leaves or needles, leave them. If there are trees fallen and tangled in adjacent trees and pose no obvious safety hazard, leave them. The forest of Hutt Park has done nicely without the City's help for countless years. Mr. Hennessey said that if the City reads in between the lines of the sale agreement to the City, they will see that the Hutts wanted the park to remain as a wildlife refuge with the understanding that no modifications be made to the existing tree layout of the park since the trees are an important part of the shelter and food chain of the wildlife. As Hutt park becomes more and more used by the public, the large house will become more vital as a buffer zone between the ravine and the public. The Hutts made the sale agreement with the City in good faith that the City would carry out their part of the agreement. It is up to the good citizens of Edmonds to carry on the Hutt Legacy. Mr. Herbert Larion, 18424 92nd-Avenue West, said that as far as the ditch goes, the City pulled a fast one and shoved the pipe under the road. That is how the drain ditch started. Mr. Larion had to chase motorcycles out of the park all the time. Mr. Larion commented that the City had a crew of men in the park for a week removing the tool shed. Ms. Evelyn Wiseman's, 18429 High Street, main concern for the park was that the wishes of the Hutts be followed. She said that it wasn't a park for everyone. Picnic tables, swings, and so forth do not fit into the space. Ms. Wiseman pointed out that, instead, the park presents a most unusual opportunity to learn about the trees that are no longer available elsewhere. The park is very limited so perhaps trails and signs for the trees would be appropriate. Ms. Wiseman had no PLANNING BOARD MINUTES Page 2, February 12, 1986 comment on the Hutt home other than to reinforce the idea of another High Street neighbor which was expressed at the January 22 meeting that the inability of a fire truck to reach that property could endanger several houses on High Street. Ms. Wiseman said that there seems to be no question that the property cannot be left vacant because of the threat of vandalism. Mr. Norbert Hert, 18730 92nd Avenue West, wanted to see the park made into something that adults could use and have a few walking trails and benches and more flowers to enjoy. Mr. Hert had no qualms about doing some clearing to let some sunlight in and make it look a little nicer. Mr. Gordy Holmes', 9224 187th Street S.W., primary concern for the park was relating to the amount of traffic that might be increased if the park were developed and the parking problem that might arise. Mr. Holmes wanted to have the park left as natural as possible. Ms. Evelyn Steele, 18415 High Street, is a former friend of Mrs. Hutt and would like very much to see the park remain in the natural state. Ms. Steele agreed that possibly flowers could be put into the open areas. Ms. Steele also suggested that if safety is assured by having the house remain, then it should stay there if the improvements are made. Mr. Bert Loper, 23625 99th, felt that the park was a community property and wanted to see it developed to accommodate community picnicking and trails that could be enjoyed by everybody. Mr. Loperthought it could be advanced to the point where it could be an arboretum type thing where plants are labeled. The park usage could be labeled quite clearly identifying what the park is to be used for and what the Hutt's intentions for the park were. He felt it should be open for public service for groups of people who wish to make improvements such as paths in the park. Ms. Addie Lund, 18725 94th West, has lived in the area for 40 years and is only a couple of houses from the park. Ms. Lund was very anxious that the park remain as a green space and felt that is what the Hutts wanted. Ms. Lund didn't, however, think that it was possible to leave every tree as is because certain dead trees had to come out and some of the saplings along the road look pretty tacky. Ms. Lund felt it would be nice to have some access for a picnic table or two, but said she hasn't been into the park since Mrs. Hutt went to the rest home because she knows the house is rented and she doesn't feel comfortable. Ms. Lund felt like she was walking on somebody's yard. Ms. Lund didn't feel it was such a good idea to have a rental unit in the park but understood that if left vacant, they would have a lot of vandalism which wouldn't be good either. Ms. Lund felt that some of the brush could be cleared out to make it more available for use and that it was too dark to have some of the native things come up. Mr. Don Wells, 9137 186th Street, thought that at this point, the Board had been informed of the Hutt's contributions to the community. It was Mr. Wells' belief that the Hutts had a very strong vision of the park being an arboretum type park as much as possible. Mr. Wells felt that where there was a safety problem or an unsightly tree, it should be removed and commented that the trees are virain timber, the only virgin timber left in South County. Mr. Wells expressed that the house also has historical value and that no one could sit in the living room of the house in front of the stone fireplace and mantle and think of tearing it down. Mr. Wells suggested that the Board go out and sit in the living room for a half hour. Mr. Wells commented that they may have to tear it down over somebody's body if they do it. As far as fire trucks are concerned, Mr. Wells submitted that there would a greater fire hazard by not having somebody living in the house than there would be by having somebody living there because of vandalism. Mr. Wells didn't think that anyone cared if the kids played in the park and said that his kids used to play in the park also. Mr. Wells stated that the park is a natural place for wandering around just with paths and perhaps a bench or two. Mr. Wells urged that no decision be made regarding the ultimate use of the park until all of the Board members had the opportunity to spend at least a half hour in the house and the woods. Mr. Wells also urged that there be a committee consisting of the Board, neighbors, and some who are not neighbors but interested in the park. Mr. Wells suggested that time was no problem and it wasn't something that had to be decided next week, next month, or even next year. Mr. Wells responded that the house and woods would be there long after he was not. Ms. Suzanne Shultz, 9232 187th S.W., knew Mrs. Hutt and wanted to see the park maintained as an arboretum like the Hutts wanted it to be. Ms. Shultz felt that perhaps there could be a gate put up so that there were no dirt bikes and cars going at all hours. Ms. Shultz would also like to see the main house kept unrented perhaps for functions such as weddings. Ms. Shultz commented that she would be willing to put up with increased traffic for that type of use. As it is now, cars are coming and going at excessive speeds and you don't feel safe walking on the paths. Ms. Shultz once again stated that she would like to see the park stay as a lovely park for everyone. Jim Curley, 18606 88th West, said he had attended a meeting last summer on Hutt Park and the Seaview Reservoir, organized by Bobby Mills, Ms. Sullivan and Mr. Simpson. Mr. Curley's concern wasn't specifically with Hutt Park but last summer the Hutt Park question was paired with the Seaview Reservoir area and he lives right east of the Seaview Reservoir area. Mr. Curley was also concerned that when it was dry and the winds were coming from the west and people didn't behave PLANNING BOARD MINUTES Page 3, February 12, 1986 themselves like on July 4th, the grass on the reservoir could easily be set afire and the fire could spread very quickly to his house. Mr. Curley hoped that the Seaview Reservoir concern was as appropriate in tonight's discussion as it seemed to be last summer and that he is concerned about the possibility of drought conditions this summer. Mr. Curley explained that he did get some kind of verbal permission to clear some salmon berry bushes and other dry things just east of the reservoir area and he has started doing that. What Mr. Curley wanted to do tonight was voice an alert about the possibility of fire in bushy areas and request that something be done to clear away the very dry timber east of the reservoir. Mr. Val Rupeiks, 9229 187th Street S.W., took a glance at the January 22nd minutes and commented that the Hutt House was never hooked up to the sewer because there now is a stench that comes from the sewer drain field. Mr. Rupeiks thought that the intent of the City in 1967 was to extend a sewer system to the house. Mr. Rupeiks thought that all the talk about having this and that was good for public policy but in the end, he believed that the conditional sales agreement that the City entered with Mr. Hutt in April of 1967 is a binding covenant between the seller and the municipal corporation and it imposes certain conditions. Mr. Rupeiks talked to his attorney and paraphrased what the attorney suggested that on paragraph three of page three it expressly states that the property will be developed as an arboretum, public recreation center and or a park and the name "Hutt Park" will appear. Mr. Rupeiks reminded the Board that it was a covenant and said that as far as the public input is concerned it is fine but he has reason to believe that the covenant will govern no matter what. The question is what is classified as an active park. Mr. Rupeiks felt that would be a matter of judgement on the Board's part. Mr. Rupeiks said that he knew the Hutts for years and the Hutts talked Mr. Rupeiks' ear off as to what they wanted to have done to the park after they were gone. Mr. Rupeiks said that after the Columbus Day storm the park lost 16 huge trees and it was a severe loss. The largest trees came down and were used as fire wood. That thinned the woods and additional thinning would mean more loss of trees. Some of the trees need to be topped. Mr. Rupeiks said that several years ago, he wrote a letter to the City Council asking them to top at least one tree because if they have a northernly blow again, he will have two houses instead of one. Mrs. Hutt wanted to see all kind of plant material. She fancied herself to be a landscape designer and knew the names of the plants and always wanted to see the plant names on oak boards and covered with plastic. She wanted school children to come to the park on tours. Mrs. Hutt wanted so many things there is no room to do all she wanted to have done on five acres. Mr. Rupeiks commented on the issue of the fire by saying that when the house on the north side of the park burned down, the neighbors were all petrified. It caught on fire and within a few minutes it was a storm of fire. All the neighbors thought the woods would burn down too. All the wildlife disappeared. Fire is a permanent threat and some types of underbrush there should be disposed of because if something starts, the City could be liable. Mr. Rupeiks suggested that there are no easy solutions. He also said that because of the cottage and house he feels as though he is intruding when he wants to use the park. If you evict the tenants, the overhead will go up because you will have to supervise the park. Perhaps Mrs. Hutt was correct, if you were to plant a lot of plant material and have somebody do some supervision it could be a nice addition to Edmonds. Ms. Neyle Larson, 18425 High Street, has been in the area for about a year and was delighted to discover Hutt Park although she didn't know it was a park for a while. Ms. Larson goes for walks with her dog through the park and finds the park to be very unkempt. The trails could be improved and there could be tags on the plant life. Ms. Larson is very interested in knowing what the area looked like before the houses were built and what kind of plant life existed. Ms. Larson also felt it could be made into a really nice place for people to come and see plant and animal life. She commented that there are birds that fly through the park and it would be a real tragedy to lose them. Mr. Scott Snyder said that the conditions that the gentleman referred to in the covenant limits the use of the municipal property to certain areas but it is a very broad clause so that if the City wanted to put in a softball field or a wave machine, etc., within the next 20 or 30 years that would be a political question for the Parks Board to consider at that time. The condition that was referred to certainly prohibits a number of municipal uses such as office buildings, freeways, sewer plants, etc., but the condition is worded as an alternative arboretum, public recreation center, and or park. Scott Snyder said that one of the most frequently litigated issues in the municipal area is what is a park, while there are clear ideas as to what a park is not. What people do for fun has changed over the past 50 years and will probably continue to do so. Scott Snyder made a point in terms of what parameters the Board and future Boards have to operate on. The land is not limited to a passive use facility in any way. He wanted to mention that for the record so that in the future someone doesn't say that the City in the past indicated there is some limitations on use for park purposes. Ms. Claussen felt that since all of the Board members have been to the park and have heard from numerous people, they should be ready to discuss the issue tonight. PLANNING BOARD MINUTES Page 4, February 12, 1986 When Ms. Phillips was in the house, she felt that the only real useful part of the house was the living room and fireplace. Ms. Phillips questioned whether they could salvage that portion of the house and make some type of shelter for public use. Ms. Phillips said that when she was at the house she noticed that was the only area that had the log construction. When Ms. Phillips asked others for their opinions, Ms. Claussen stated that she noticed the same thing. Mr. Snyder asked if there were any estimates on the cost for reconstructing the house and using it as a recreation center. What kind of cost studies have been done? Mr. Hahn said that the only estimate the staff had done was to keep it as a residence. In that instance, some repair work would have to be done such as roofing and utilities. Those estimates were around $20,0OO. Mr. Hahn pointed out that this figure was disputed as to what was actually repair work and what was considered extensive remodeling. Mr. Hahn reminded the Board that the figure was for the present use and not for any other concept that was being discussed tonight. Mr. Murphy asked how specific they wanted to get on the role of the buildings in the future. Does that mean they want the Board to determine the physical context of the buildings or just that it is to be public use and let somebody else determine how it will be used? Mr. Hahn said that the Board was not limited. They could advise the Council on what they would like to see happen. Mr. Hahn suggested that one question they should answer is should it continue to be used as a rental unit or should it be an arboretum museum structure, etc? Mr. Hahn pointed out that he didn't feel the Board would be limited. Mr. Murphy said that he was looking at an arboretum type park himself and he would like to see the building retained as a public use building and converted so that it could be used in a more practical form. Mr. Hahn said that if more people on the Board felt that they need more cost details before they could make a decision, the staff could prepare something for them. Mr. Murphy said that it was a little difficult to pass on a plan to the City Council without getting a space plan or general idea of what they would like. Mr. Hahn felt it would be helpful to the Council and the staff if they made the decision of whether there should be a public type structure or rental or whatever they felt was a good idea. Mr. Murphy once again said that he was looking at an arboretum type structure and to retain the building for public use. He suggested that the cottage be used for the residence of a caretaker to oversee the protection of the park. Scott Snyder commented on Mr. Murphy's last statement saying that in 1983 following Mr. Hutt's death their office discussed the matter with the Council and the Mayor regarding sang -range planning and determining what should happen to the building. One thing that Scott Snyder urged the Board consider was that any use of the park as rental property to provide income to the City would violate the terms of the condition that the property was granted to the City. On the other hand, Scott Snyder explained that there was nothing inconsistent with having leased property within the public park as long as it follows within the long-term plan, that is to have a tenant in the building to preserve it and the park until the City can put that park to use or for the use of a caretaker. Obviously, the leasing of the building can have a part in the plan. Scott Snyder felt that a statement such as Mr. Murphy made was very valuable for the record in that they show how this seeming commercial use of property can create income sources within the City's General Park Plan. In other words, you don't build buildings in that park to rent them for residential purposes for the foreseeable future, but if that rental has some part in the plans for the park it can be part of the park's plan. Because some members of the audience wished to speak again, Ms. Claussen pointed out that the public portion of the meeting was closed but that they would have the opportunity to speak on this issue before the City Council at a later date. Mr. Nordquist felt that it all boils down to the use of the park and how the buildings fit within that use. Mr. Nordquist said that there was a time frame because the buildings need to be updated with new wiring and roofing for safety purposes. Mr. Nordquist wasn't very impressed with the small cottage as a living quarter and asked the Board members if they got into the small house at all. Mr. Nordquist felt there should be a caretaker arrangement for the long-term goal of the park and the big fire place could be made part of a new caretaker cottage house and the City could remove and replant the area where the little cottage is. Mr. Nordquist couldn't see the use of the big house as anything but a residence because of the very small amount of parking available and if you were to try to put parking in the park it would destroy it. He said that there isn't even enough room an the streets for a large crowd to park. He felt they should limit the use of the park. Ms. Phillips went out and walked the park and even after knowing she had every right to be there, she felt very uncomfortable going out and doing any kind of exploration. If they keep the house, Ms. Phillips felt it would have to be with some real limitations and possibly make the big house smaller. That is the only way Ms. Phillips would like to see the big house stay. Ms. Phillips also didn't mind the small home because it was smaller and off to the side. Ms. Phillips agreed PLANNING BOARD MINUTES Page 5, February 12, 1986 with Mr. Nordquist that there was no room for parking for the house to be turned into a big meeting hall. Mr. Nordquist said the he didn't even want any traffic in the park but instead be a strictly walking park. Mr. Nordquist said that maybe the park could be dedicated to nature lovers and he wanted to see a caretaker located in the middle of the lot rather than the outside.. Maybe they could have benches and possibly even designations for the blind on the signs along.the trails so that people who are handicapped could take enjoyment out of the park. Mr. Nordquist suggested that it be no smoking, no picnic tables because that would encourage garbage and the city doesn't have any money to police it regularly, and that they prohibit animals. Mr. Nordquist felt it should be a limited usage park; not a private park but one that is known to everyone and not over used. He felt that there was a very thin line to walk to try to do this. Mr. Snyder said that he would like to see the park left somewhat undeveloped. If the City wants to keep it in its natural state, there needs to be some improved paths to encourage visitors to stay on them and not trample the growth. Mr. Snyder indicated his desire that this be part of the plan. Mr. Snyder also goes along with the idea of maintaining the building as a caretaker residence. Something else that might make people feel more comfortable with visiting the park would be to make a sign saying "H. 0. HUTT HOUSE. PROPERTY OF THE CITY OF EDMONDS. VISITORS WELCOME." Mr. Snyder felt there should be an understanding with whoever leases the house that they would be responsible to answer visitors' questions. Mr. Murphy felt that a lease could be avoided by having a City employee take care of the property as a caretaker. Mr. Murphy asked whether they would need a lease agreement if they put a City employee in the park to care for it. Mr. Hahn answered that the arrangement described is typical of most cities and that King County has park managers who are regarded as employees of the Park Department who live in the park and the lease agreement is very specific as to their duties. Mr. Snyder wanted pipes for fire hydrants to be put in somewhere close to the house so that any fire dangers would be kept at a minimum. Since there is a reservoir close by, it could be tapped into that. Mr. Murphy suggested that they break it down and make a motion on the first part of the discussion and asked if they could vote on the issue in two parts. Ms. Claussen responded that they could and she thought the recommendation could be something like the Board would like to see the park as a natural park or arboretum situation which seems to go along with the covenants that were written into the deed. Ms. Claussen commented that it might be advantageous to look into the large home, most particulary the older portion of it, to be for public use. Ms. Claussen added that as a leased residence or even as a caretaker residence it was real intrusive on the natural idea of the park. If you have a house in the middle, it becomes a yard, no matter what you call it, peoples' perceptions will remain the same. Ms. Claussen felt that the public use was a big issue to her and perhaps reducing the size or changing it to a shelter might be the answer. Ms. Claussen suggested that some of these things could be addressed in such a way that these are some of things they see but that it shouldn't be an intrusion on goal number one which is the natural arboretum. She expressed that she didn't see it necessary to have a house in the middle of the park because there are residents on all sides of the park. Ms. Claussen felt that the little house would be better as a caretaker cottage because it wasn't as intrusive. Mr. Nordquist suggested that it would be easier to run the sewer to the caretaker cottage than to the large home. Ms. Claussen responded that the sewer in the smaller home has already been hooked up. Mr. Nordquist said that he still didn't see how they could set up a shelter and not encourage large groups and parties. Ms. Claussen said that the size of the shelter would be the future plan. Mr. Murphy pointed out that shelters would draw picnickers. Mr. Nordquist reminded the Board of the suggestion that one of the high school building classes might be interested in putting up a home that could include the fireplace for the cost of the materials. Mr. Kirschner said that the questions was what is it going to be used for, rental or public use. Mr. Nordquist responded that he would like to see a caretaker there to care for the park and home. Mr. Nordquist didn't feel it was the neighbors' responsibility to police the park. Mr. Lewis said that he felt the discussion was leading towards adopting or establishing some kind of use or intent statement. Mr. Lewis agrees with most everything the Board had to say in that the site should be maintained in its natural state and that traffic throughout the site should be limited. Usage should be expanded to general public use versus neighborhood only use. Existing structures should be for public use only, not to eliminate a caretaker, but Mr. Lewis didn't feel like a rental unit was appropriate. Encourage some sort of expanded usage on the site. Expand educational opportunities on the site and look into improving safety on the side. Mr. Lewis suggested that these be the parameters for an overall intent statement and then they can look into phase two which could be looking into some specific design criteria for accomplishing these goals. Mr. Lewis felt comfortable with establishing the parameters but wasn't ready to look at the specifics yet. The Board agreed with Mr. Lewis. PLANNING BOARD MINUTES Page 6, February 12, 1986 MR. LEWIS MOVED, SECONDED BY MR. SNYDER, TO ESTABLISH AS A GENERAL USE OR INTENT STATEMENT TO INCLUDE THE FOLLOWING ITEMS. 1. THAT THE SITE BE RETAINED IN A NATURAL STATE AND THAT USAGE OF THE SITE BE LIMITED TO INTERIOR ACCESS. 2. THAT EXISTING STRUCTURES BE RETAINED FOR PUBLIC USAGE ONLY BUT NOT TO ELIMINATE THE IDEA OF A CARETAKER UNIT OR SOMETHING ON SITE TO PROVIDE SAFETY. 3. TO ENCOURAGE SOME EXPANDED USE, LIMITED BUT EXPANDED, AND SOME METHOD OF ENCOURAGING THE GENERAL PUBLIC RATHER THAN JUST THE IMMEDIATE NEIGHBORHOOD INTO THE SITE. 4. EXPANDING THE EDUCATIONAL OPPORTUNITIES ON THE SITE. 5. LOOKING TO IMPROVE SAFETY ON THE SITE WHICH WOULD INVOLVE THE HOUSES, DEAD TREES, SEWERS, FENCES, ETC., MOTION CARRIED. Ms. Claussen asked about public use of the structure. Did Mr. Lewis mean that if a structure were there it would be for public use purposes only? Mr. Lewis clarified that any structure on the site whether existing or new should be used for the public unless it were intentionally to be for a public good like a caretaker situation. Mr. Snyder asked whether it would eliminate the idea of usage for a caretaker and Mr. Lewis responded that, no, it would not limit the caretaker usage. Concerning the second part of the proposal, Mr. Lewis said that his first reaction would be to ask staff to look at all the different general goals and make some general recommendations on guidelines for short-term and long-term usage of the park. He felt they should have some recommendations from the staff on what might be some reasonable usage within the next five years. Mr. Nordquist requested some figures as to what it would cost for improvements and maintenance. Ms. Claussen thought that was part of what the comprehensive plan is addressing is what does the Board recommend and then prioritize to decide what is important. Ms. Claussen suggested that they already had some general ideas on the use. Do they want to put money into the house, improve the trails, etc? Ms. Claussen didn't think that by saying what they feel is the ultimate direction of the park necessarily means that they have the money right now to do it but they are looking to see what the direction is so they can be gearing in that direction rather than in the wrong direction. Mr. Hahn said that they could leave the decision on the buildings to another night so that they can have an opportunity to think about all of the issues involved. Mr. Murphy indicated that they need the staff to help make the decision by showing the Board what it would cost to keep the house as it is, what it would cost to make it into a shelter or a care- takers cottage and other possible options. Mr. Hahn suggested that staff could list the possible options and look around at other cities to see what they have done with their structures. To the best of the staff's ability they will try to put some cost on it but they will be very rough estimates. Mr. Murphy said that it would be used to compare one with the other so that would be fine. Mr. Lewis suggested that they keep it as a low -maintenance park. Ms. Phillips asked Mr. Hahn to check out the possibility of the school district adopting the park. She didn't know if that could be done or not but felt that even scout troops could enjoy the area for an overnighter. Ms. Sullivan said that the City has been trying to find some groups with expertise to help identify plants and groups to do some of the manual labor. The park is not perfectly undisturbed because of some of the exotic plants, namely the ivy, that have been introduced and present a threat to the trees. The problem is the City doesn't have the manpower to do the extensive brush clearing that needs to be done and she asked that if anyone had any ideas or names of people who would help, please pass them on to her. When Mr. Nordquist asked about the yellow on the trees, Ms. Sullivan said that she had done that do identify trees that needed to be removed because they posed a safety problem. She explained that she quit marking the trees when it became apparent that the City didn't have time to remove the trees. Ms. Sullivan commented that there needs to be some intervention in the park or the ivy will destroy some of the trees. She stated that there had been no talk in the City that conflicts with PLANNING BOARD MINUTES Page 7, February 12, 1986 anything that has been said tonight. She said that they need to recognize that the park is not perfect and needs a lot of cleaning. Scott Snyder said that from a liability point, a dead tree could become a dead fall very easily. Mr. Snyder stated that one of his long range goals would be to turn one of the buildings into a caretaker's cottage and continue on with the other one being used for a residence of a City employee until it becomes unsafe. Ms. Claussen replied that her interpretation was that the staff was going to come back to the Board with some alternatives and some cost figures and they will leave that issue until they have more information. WORK SESSION AND REVIEW OF PARKS AND RECREATION COMPREHENSIVE Ms. Sullivan commented that at the last meeting the Board asked the staff to show them some of the information they had gathered. She explained that they have transferred their information on to maps and were ready to present them to the Board. She suggested that they get up to the table to look at the maps. Ms. Sullivan said that the Comprehensive Plan information she wanted to talk about tonight was to show the Board where the parks are located and what the City has in regards to park land that is available but not currently used. At that time, Ms. Sullivan pointed out the various resources available as parks. The map also pointed out what part of the City is being served by parks. Ms. Sullivan displayed another map giving the Board an idea of the type of development that has taken place on the various properties. The map also showed what areas were currently being serviced and what parts of the City were not served at all. Ms. Sullivan explained that some of the parks are not on the map because they have been acquired within the past year. Because of this, there should be a little more parks space showing up on the map. Ms. Sullivan pointed out that staff has broken the City down to get some good demographical information to find out how many people live in each area and try to draw some conclusions from the use patterns to come up with some better ideas as to how the areas are being served by parks. Discussion followed on the maps and the parks that are located in the City. Ms. Sullivan said that the staff could bring these maps back to the next meeting along with some additional information. MS. PHILLIPS MOVED, SECONDED BY MR. SNYDER, TO EXTEND THE MEETING TO 9:35 p.m. MOTION CARRIED. AUDIENCE COMMENTS Don Pester, 1230 llth Place North, said that he didn't know much about Sierra Park until he joined the Lions Club in 1981. He pointed out that in the article that was passed out there is a picture of a blind woman using Braille to find out what she is smelling. Mr. Pester explained that the funds for the park came from a $500 grant from the American Revolution Bicentennial Commission, the City of Edmonds donated the land, and the Lions Club provided the labor and some funds. Mr. Pester suggested that maybe the City could give them some funds and the Lions Club could supply the labor to clean Sierra Park up. Mr. Pester said that the Lions club was in the park last Saturday cleaning up and suggested that maybe they could get a group of people to help them. Mr. Pester said that the Lions Club had some funds but not near enough and asked that the City free up some additional funds to help them clean the park. Phil Thorleyson co-chaired the Sierra Park Project. The Lions Club was looking for a project for the Bicentennial and came up with the idea of a park for the blind. He pointed out that there are five acres of land but the baseball field takes up at least half of that space. The park has about a quarter mile of trails. Mr. Thorleyson discussed that the City gave the Lions Club the park which was a mess of salmon berries. Every Saturday for a year, the Lions Club members cleared the park and dedicated the completed park in August of 1976. The Lions Club had some markers made in Braille to place along the trail to identify the different plant life. Mr. Thorleyson explained that the club wants to redo those signs because only five percent of the blind can read Braille. The rest can use tunnel vision. Mr. Thorleyson presented the idea of making large painted signs so that everyone could enjoy the park. Mr. Thorleyson asked the City for their help and explained that the City said they would pave the parking lot and haven't done it yet. In talking with Bobby Mills, Bobby Mills told Mr. Thorleyson that the City is designing a storm sewer system for the south side of the park because the baseball field in the park is higher than the rest of the park and causes a drainage problem. Mr. Thorleyson discussed the Lions Club's plan to get the trails PLANNING BOARD MINUTES Page 8, February 12, 1986 . back into shape and to possibly design some extensions of the existing trails. He suggested that if the City would pay for the parking lot and help them pay for some of the black top for the trails, the Lions would take care of the labor of cleaning up and pulling out the debris. In closing, Mr. Thorleyson commented that it is a great park and he had a great feeling knowing he played a part in developing Sierra Park. Ms. Sullivan explained that the Lions Club did a great job with Sierra Park without much help from the City. There being no further business to come before the Board the meeting was adjourned at 9:45 p.m. P821286 PLANNING BOARD MINUTES Page 9, February 12, 1986 ESTIONS REGARDING HUTT PARK HOUSES 1. Who is paying the utilities? Tenants pay all utilities except for water. The city pays for water. The city pays for water so it can be used on public grounds surrounding the houses. 2. When were the units occupied, and by whom? Large House: 2,194 Square Feet Mina Hutt to 1980 Jim Hennessey, 1981* to Present *The city has no record of the exact date occupancy began. Records show Mr. Hennessey made his first rental payment for December, 1983. Cottage: 445 Square Feet Rich Lindsay*, 1972 to Spring, 1977 Sini deIsinger*, Spring, 1977 to May, 1979 Wes Fridell, June, 1979 to October, 1984 Vacant, November, 1984 to February, 1985 Linda Sullivan*, March, 1985 to Present *City/or contract employee. The Hutts asked the city for suggestions of employees who would be willing to rent the cottage whenever it was available for rental. Note: The city assumed management of the property in November, 1983 when Mina Hutt died. Responsibility was placed with the Property Manager in the Finance Department until January, 1985, when it was transferred to the Parks and Recreation Division. 3. What form of leases was signed? The Property Manager presented lease agreements to the Council on November 20, 1984, and they were approved. The leases were, however, never executed by the Property Manager. The lease arrangement for Hennessey and Fridell was therefore continued month -to -month at the $230.00/$185.00 per month rates. Linda Sullivan signed a lease on January 21, 1985, for rental beginning March 1, 1985. She paid first and last months' rent. The rent was established after a County Assessor visited the cottage and gave an opinion of the Fair Rental Value. The Assessor estimated $140 per month. In terms of rental return per square foot, the large house returns about $ .105 per square foot, and the cottage $ .395 per square foot revenue per month. 1 4. How much was spent on repairs and improvements, and were the repairs/improvements necessary? Cottage: Buildings and Grounds began to make repairs to the Hutt Cottage in January, 1985, after an inspection turned up water damage from broken pipes and a leaky roof. (The cottage had been vacant for about three months.) Parks and Recreation and Buildings and Grounds staff felt that the crew should make all necessary additional repairs to the building while the cottage was unoccupied. Staff decided to address the major complaint from the last tenant -- that the cottage was impossible to heat, remained damp, and had a strong mildew odor from the dampness. Buildings and Grounds estimated it would cost between $1,500 and $2,000 to make the repairs and improvements. Action Taken Reason Repaired plumbing. Replaced bathroom and hall subfloor, finished floor and tile. Removed unsafe electri- cal circuits, tightened electrical connections and installed one ex- terior and one interior lighting fixture. Re- placed a few electrical outlets. Replaced the stove and refrigerator. Broken toilet leaked. Hot and cold water supply lines in the basement, kitchen, and bath- room leaked. Outside hose bib leaked. The toilet had been leaking long enough that the subfloor was saturated and rotten in places. The tile had cupped and was peeling up. The electrical panel had been tampered with by former ten- ants. By removing the tampered circuits and replacing damaged outlets, the wiring met the electrical code. Appliances needed repairs. Repair cost estimates were high enough that it seemed prudent to replace rather than repair. Insulated attic and opened This was done to address the stud wall on the east heating problem. side and sheet rocked over insulation in east room. Installed wood stove Same as above. (Recommendation to existing chimney. from previous tenant.) 2 Patched roof. Connected the sewer to the city sanitary sewer system. Repaired locks on door. Purchased paint, wall paper, crushed rock, and large rock. Roof leaked. To comply with city code. The locks were difficult to use. For "tenant labor" improvements to cottage and surrounding grounds, as per agreement. Buildings and Grounds does not keep records of expenses for project tasks. Purchase orders for the repairs follow: Crushed rock $ 16.12 Large rock for retaining wall 172.37* Wall paper 61.73 Stove 334.13 Miscellaneous lumber and supplies 64.17 Chimney materials 382.46 Lumber and insulation 343.90 Lumber and miscellaneous building materials 141.85 Ceiling light and electrical 85.93 supplies Refrigerator 355.69 Wood burning stove 893.76 TOTAL $2,852.11 *Only 1/3 of the rock was used to correct damage and shore up the driveway. The rest is stockpiled and will be used in other parks. Large House: Buildings and Grounds supplied 4 or 5 rolls of roofing for the tenant of the large house. These were charged to the Buildings and Grounds budget. The cost was about $80.00. 3 5. The following collections were recorded by the Finance Division: Year House Cottage 1983 $ 230 $ 185 1984 2,530 1,575 Note: Cottage was vacant 10/15/84 - 3/1/85. 1985 $2,530 $1,750 Repair Credit (80) -0- 2,450 1,750 Note: Cottage was vacant 10/15/84 - 3/1/85. Subtotal $5,110 $3,692 Less Leasehold Tax @ 12.84% 592) Subtotal $4,619 125 Fund Expenses Net 125 Fund Revenue to 12/31/85 NOTES: 1. am (399) T= (2,852) Total $ 415 4,105 $4,280 (80) ,200 $8,802 ( 991) 7779 (2,852) $4,618 $ 259 $4,877 Linda Sullivan occupied the cottage beginning 3/1/85, and has paid $1,750 in rent through 12/31/85. This amount included first and last months' rent. 2. The 1986 Budget includes $4,400 revenue from rentals This is the net amount after leasehold tax. 3. Rent charges were set with the understanding that tenants would make repairs and improvements to the buildings. 6. Why was the decision made to evict the tenants? Buildings and Grounds called attention to the need for substantial repairs for the large house in early 1985. . First estimates were for over $11,000. A later Public Works Division estimate, made at the request of Peter Hahn, showed 4 a cost of $19,050. There was not enough money in the 125 Fund from rental revenue to fund the repairs, so the issue of how much to spend was sent to the Management Team. The issue was posed in preparation for the 1986 Budget. On October 11, 1985, the Mayor and some Department Heads visited the house. This visit and other inspections by Buildings and Grounds employees revealed the need for additional repairs and the electrical wiring problems. Buildings and Grounds indicated the condition of the electrical wiring was very hazardous and expensive to repair. The City Attorney was consulted regarding the city's liability. Staff was advised that the city would be liable if injury occurred that could be traced to code violations in the house. Staff felt that because of the safety and liability issues, the city's interests would best be served if the house were vacated within minimum notice (60 days), and so notified Mr. Hennessey. Staff s -o-�pinTa-n was.that it would be most appropriate to dispose o house. This was on the basis of deed restrictions, previous Planning Board discussion, and the knowledge that very few similar situations are found in other park's systems. No decision, however, was made on the disposition of the house. Tie sole decision was to cease renting the house. What was to be done with the house was to be handled after the immediate safety and liability issue was resolved. The State Electrical Inspector was called in when staff's actions became a Council issue. The additional inspections were requested by the Management Team to determine more accurately the violations in the house, and to find out if the rental could be extended to the end of January without endangering the tenants. Subsequently, the city sought to lengthen the extension until the end of June. On Council direction, the whole issue was taken to the Planning Board beginning with their second meeting in January, 1986. 7. Why was an inspection not requested for the cottage? There is no evidence there are any code violations in the cottage. The cottage was inspected by the City Electrician, the Building Inspector, and the Buildings and Grounds Supervisor in January and February, 1985. JAECH/TXTHUTT 5 THESE MINUTES SUBJECT TO MARCH 26 APPROVAL PLANNING BOARD MINUTES March 12, 1986 The regular meeting -of the Edmonds Planning Board was called to order at 7:06 p.m. by Chairwoman Sharon Claussen in the Plaza Meeting Room of the Edmonds Library Building. PRESENT ABSENT STAFF PRESENT Sharon Claussen, Chair Tom Snyder Peter Hahn, Community Services Janet Phillips Richard Kirschner Director Tom Murphy Bill Mathias Steve Simpson, Parks and Recreation Hank Lewis Manager Dean Nordquist Linda Sullivan, City Consultant Karin Noyes, Recorder Ms. Claussen announced that Mr. Snyder was excused for illness and Mr. Kirschner was excused for business reasons. Ms. Claussen also announced that Mr. Mathias would no longer have a position on the Board. APPROVAL OF MINUTES MR. NORDQUIST MOVED, SECONDED BY MR. MURPHY, TO APPROVE THE MINUTES OF FEBRUARY 26, 1986, AS WRITTEN. MOTION CARRIED. STAFF AND PLANNING BOARD COMMENTS Mr. Simpson informed the Board that there were some drawings for the Meadowdale Playfield, which are going to be presented to the City Council, on the table. Mr. Simpson asked the. Board to take a look at them and if they have any comments, let him know before they leave tonight. Ms. Sullivan added a couple of comments clarifying some statements she made at the last meeting. One was regarding the trail through the marsh. Ms. Sullivan said that the City could build a trail over the marsh but could not use any land fill to do it. Ms. Sullivan said that the City is limited in what would be allowed and that the Port of Edmonds wanted to build a walk way around the marsh and was not allowed to do it. The second item was regarding her statement on the constraints for recreational use of non -park, City -owned land. Ms. Sullivan said at that time that property owned by a utility fund might as well be owned by a private developer. Ms. Sullivan explained that was not exactly the case and that tonight she would present further information on the legal steps that would be required if the City were to use any of these lands for recreational purposes. Mr. Lewis mentioned to the Board that he made arrangements for Mr. Nordquist, Mr. Snyder, and himself to tour the houses and Hutt Park this past week. Ms. Phillips asked if anyone got a letter from Dale Gordon. Ms. Claussen pointed out that the letter was included in the Board's packets. Ms. Claussen further explained that the letter was regarding vacant lots and Mr. Gordon was asking if the Board would be interested in considering the issue of making the people who own vacant lots keep them up. Mr. Lewis commented that it was private property and that his only concern would be for safety. Mr. Lewis said that there was already some control over safety. Mr. Hahn commented that the Board is limited on what they can do to enforce such a provision but maybe they could have a general cleanliness issue and review what authority they already have and decide if the City needs anything more. Mr. Lewis said that if the staff wanted to bring up the issue at another time, the Board would look at it but it was not a priority. Ms. Phillips said that this citizen was probably concerned about the old, vacant house. PLANNING BOARD DISCUSSION OF LONG-RANGE USE OF HUTT PARK AND THE ROLE OF EXISTING BUILDI Mr. Don Wells, 9137 186th Street, read a letter written by Mr. Ray Martin, a neighbor of Hutt Park, who was not able to be in attendance at this meeting. Mr. Martin's letter asked that no authorization to make any changes on the park be issued until the Mayor and City Council reviewed all of the recommendations. Mr. Martin pointed out his concerns which follow: 1. Dead, fallen trees and most underbrush must remain as part of the necessary environment of the park, for both plants and animals. 2. Weed removal must be done under clear supervision of a qualified individual. 3. Clean up must be done on a routine basis. 4, The existing trails are sufficient for a 4 1/2-acre park. The west hillside must be left intact to allow the animals to remain undisturbed. S. Identification and marking of vegetation is an idea that has merit but probably should be delayed until the major problems of -management and configuration are resolved. 6. It is not necessary to provide "rest stops" in a 4 1/2-acre park, but it is acceptable. 7. There are few, if any, surviving, small Douglas Firs, Western Red Cedar, and Hemlock. Mr. Martin will personally provide 10-15 baby trees a year for this purpose from my property. 8. The City should begin to assume its share of responsibility for monitoring the park. Mr. Martin further stated in his letter that: 1. Both houses are sound and should be used to provide revenue for the City. 2. This "caretaker" input should be ignored. We now have two good tenants --let's keep them, as good tenants are hard to find. 3. There is no other feasible, cost-effective use of the house or cottage. 4. A "caretaker" approach would only breed more of the favoritism, deception, loss of revenue, etc. S. There has been too much time and emphasis by City staff and the Planning Board on the false issue of "caretaker" (City employee versus a citizen renter. The letter closed by Mr. Martin's statement, "Let's return responsible management to Hutt Park soon." Mr. Wells then made some comments of his own adding that Mrs. Hutt was a very contributing member of the society but a little cantankerous and difficult. She wasn't exactly loved by all of the neighbors because of her peculiar interests, one of which was pets. At the time that Mr. Wells started helping her out, she had 17 pets. When Mr. Wells commented that she might get in trouble for having so many pets, Mrs. Hutt pointed out that she had approximately 1/2 acre per pet which to her was very reasonable. Mr. Wells explained that some of the neighbors called the Health Department and Mrs. Hutt was about to be evicted. She sought help from the Senior Citizens' Center and when that was not forthcoming, she sought private help to clean up the house. Mr. Wells said that he hired some school boys to help clean two of the rooms which were quite a mess. Mr. Wells said that the Hennessey's had done a lot of work on the place and made it clean and liveable. Mr. Wells said that he would love to live there himself. Mr. Wells felt that the Hennessey's deserved to live there. Dr. Olav Sola, 18500 High Street, said that he was the nearest neighbor of the Hutt property yet the first news he received on the Hutt Property was last month when he and his wife were in Australia. Dr. Sola said that he had not been notified at any time prior to that. Dr. Sola explained that the person living in their house during their absence got a phone call from a neighbor. This person contacted the Sola's son, who in turn, let the Solas know about the February 12 meeting. Dr. Sola said that his impression of the property was that the City had made an arrangement with the others that the property was to be considered tax free for the rest of the Hutt's lives at which time, it would be turned into an arboretum. Dr. Sola had never been notified of any other intent for the property. Dr. Sola asked if the Board could bring he and his wife up to date on what is going on with the property. Dr. Sola asked for a copy of the original arrangement for the property deed and a copy of the property outlines of Hutt Park. Ms. Claussen explained that she had the information that Dr. Sola was requesting and that it was the same information that was given to the audience at the public hearing on February 12. Mrs. Anne Sola, 18500 High Street, said that when her son learned of the meeting on February 12, he attended and brought up the question of whether it was a park or an arboretum. Mrs. Sola said that her impression from the Hutts was that it would be an arboretum. PLANNING BOARD MINUTES Page 2, March 12, 1986 Ms. Claussen assured the Solas that their name would be added to the mailing list and explained that the City Council would also be holding a public hearing for the neighbors to give further input. Jim Hennessey, 9309 187th Street S.W., said that about a week ago, he and Trudy McCleary took the opportunity to go to Richmond Beach to talk to the caretaker and to find out what being a caretaker involved. Mr. Hennessey expressed that the caretaker felt it was quite a large job and that the caretaker was disillusioned with the job. Mr. Hennessey asked the caretaker if he felt it was necessary to have a caretaker in a park. Mr. Hennessey said that the caretaker gave him two examples of two parks in Seattle where there is a limited amount of public activity on the parks and no caretaker is needed. There are houses on the parks that are rented out as private residences because they don't need a caretaker. Mr. Hennessey didn't feel that whether or not a City employee should live in the park was much of an issue. Mr. Hennessey said that the park is and will remain a passive -use park and he didn't see any swinging gate in the park as necessary. Mr. Hennessey asked the Planning Board to consider this information. Mr. Lewis asked Mr. Hennessey if he talked to the caretaker about compensation. Mr. Hennessey said the caretaker got a rent reduction as compensation. Mr. Lewis said that he knew of the situations in Seattle and that in those parks, the houses were out of the way of the general center of the park and they have been able to develop around them. Mr. Lewis said that at Richmond Beach, the house is located at the entrance of the park. Mr. Lewis didn't feel that these situations were similar to the Hutt Park situation. Mr. Hahn said that the County has parks employees who get a house as part of their pay. Ms. Claussen went over the intent statement that was adopted at the February 12 meeting to remind the Board of what they should be working toward. Mr. Lewis wanted to know what level of detail the staff wanted the Board to recommend. Mr. Hahn explained that it all depends on what the Board decides they should do with the existing structures. For example: If the Board recommends the buildings be removed, nothing else needs to be said. On the other hand, if the Board recommends that the structures stay, it would be helpful to the Council if the Board could indicated a clear direction on what the Board wants to see done with the structures. Mr. Lewis asked if it would come back as a Comprehensive Parks Plan for Hutt Park. Mr. Simpson said that the Comprehensive Plan would not get into the level of detail of actually designing the park. The details would be given in the Master Plan. Mr. Simpson said that it was intended that the Master Plan for Hutt Park be completed in 1986. Mr. Lewis commented that in his view, the houses were both in ill repair and they would need some major improvements. Mr. Lewis asked whether it was worth the $30,000 or $40,000 to repair them. He could not justify spending that much money repairing a structure that could be replaced for $50,000 or $60,000. Ms. Phillips expressed that after walking the park, she felt that the main house was distracting to the idea of the park and if the fireplace was worth saving then possibly they could build a shelter around it. Ms. Phillips said that perhaps the small cottage could stay for a caretaker and that perhaps a gate should be there to be closed at dusk. Ms. Phillips commented that even though the people living in the house didn't feel the park was their yard, the people walking through the park would feel that they were intruding. Ms. Phillips couldn't see putting money into a house that had no business being there. Ms. Claussen agreed with Mr. Lewis and Ms. Phillips and didn't feel that there was anything special or unique to warrant keeping the house. Ms. Claussen indicated her feeling on the cottage was that since it was on the side of the park it was not as intrusive and since it didn't need any major repair, it could be left and maintained at a minimal cost. If in the future any major repairs need to be made on the cottage, it could come back to the Board for review. Mr. Murphy said that he agreed that the cottage should stay and that the large house should not remain, but he wanted to see the fireplace remain as long as there were no fire hazards. Ms. Claussen said that she thought the fireplace would be nice but from listening to the area residents' comments, it could create a fire hazard. Ms. Claussen felt it might be more hazardous if it were an outside fireplace than if it were indoors. Mr. Murphy suggested that maybe it be converted to a outdoor cooking barbecue using briquettes. Mr. Nordquist responded that would be contrary to the arboretum type atmosphere. PLANNING BOARD MINUTES Page 3, March 12, 1986 -" Mr. Nordquist suggested that there be a new house put in the park to replace the large house - and that a fence be put around the house showing where the resident's yard is. Mr. Nordquist said that there was no charm in a rundown home and that there was a lot of space in the house that couldn't be used for anything. Mr. Nordquist said that the cottage could be maintained if it were rewired and reroofed. Mr. Nordquist didn't want to see a lot of money put into it. Mr. Nordquist felt that the large house commands the park without intruding into it. Ms. Phillips said that she disagreed with Mr. Nordquist and went on to say that the park would be a fun place for the kids to come have overnighters because it was a woods but it was not far from home. Mr. Nordquist said that Yost Park would be more appropriate for that type of use. Mr. Nordquist thought that the park should not be used after dusk. Mr. Nordquist added that a caretaker to police the park would be appropriate. Ms. Claussen said that putting a new house in the middle of the park would be contrary to the wooded feeling. Ms. Claussen's other concern was that the cost of a new home to be used for a caretaker to police a low -use park would be a waste of money that could be used on other, more - used parks that are open to more vandalism. Mr. Nordquist replied that it didn't necessarily have to be a caretaker but just someone there at night to close the park and be aware of what is going on.in the park. Ms. Claussen expressed that the neighbors should play a role in watching the park. Ms. Claussen said that it wasn't the caretaker or the rent that bothers her; it was the $40,000 to $60,000 cost involved. Ms. Claussen said that she couldn't even justify spending $20,000 to maintain the existing large structure. Mr. Nordquist asked the Board to remember that if they take out the large house and barn, it would leave a big open space that wouldn't have any growth. Ms. Phillips suggested that they could use this as an example of how the forest would replenish itself as an educational experience for people. Mr. Murphy asked whether the park was going to have to be fenced off. Ms. Phillips brought up other parks that were not fenced. Mr. Murphy felt that they would need something to keep the park as foot traffic only and keep the motor vehicles out. Ms. Claussen said that could be done by landscaping. Once the road is eliminated and a new road and a few parking spaces are put along the street, it should handle the problem. Mr. Nordquist said that with a house in there and a sign saying that the park is open from dawn until dusk, people aren't going to drive in there knowing that there is a house and people living in it. Mr. Nordquist said that.he wasn't sure that he wanted people in there building fires and roasting marshmallows. Ms. Phillips agreed that maybe the park shouldn't be used for that type of activity. Ms. Phillips suggested that the park could serve as a neighborhood park because it was a good place for imaginative play for the children. Mr. Lewis asked Mr. Hahn what time frame the fire inspector gave the City for improvements to be made. Mr. Hahn said that the City already made the immediate repairs and that the City has until June 30 when the lease runs out to do the work or the house will have to be abandoned. Mr. Hahn also said that it would either be abandoned for repairs or whatever the Board decides should happen when the lease ends on June 30. Or. Sala commented that he felt they need somebody around to take care of the park because he is always having to chase marijuana smokers off of his property and somebody peeled the bark.. off of some of his trees. Dr. Sala felt that the same thing could happen at Hutt Park. Dr. Sala also commented on the well at the side of the large house. Dr. Sala wasn't sure if anyone even knew of its existence. Dr. Sala suggested that the Board consider this well and take whatever steps necessary to get rid of it. Mr. Lewis suggested the idea that they eliminate the large structure and that there may bp some parts of the house the Board might want to stay. Mr. Lewis said that his feeling was to eliminate the structure because of its location and Its disrepair and not replace it. Mr. I.Pwis felt that the small cottage could be maintained with minimal repair as a caretaker residence giving the caretaker some defined responsibilities. Mr. Lewis also would like to see some signs identifying that it is a day park, where it came from, and what the name of the park., is. Mr. Lewis would also like to see some service routes throughout the park. Mr. Lewis felt this would encourage people to use the park more. Mr. Murphy suggested that the small cottage be maintained as part of the short-term plan for the park but that a minimum amount of money be spent doing this. PLANNING BOARD MINUTES Page 4, March 12, 1986 Mr. Nordquist commented that he didn't think that the small cottage could be used for a control of the park because you can hardly tell that it is there. Mr. Nordquist pointed out that the small cottage was only big enough for one person. Mr. Nordquist agreed that it should be maintained on a short-tarm basis. Mr. Nordquist felt that a rustic cottage should replace the Marge house with a fence around It to identify the house and yard. Mr. Nordquist suggested that they recommend to the City Council to maintain and return Hutt Park to its natural state as much as possible. Mr. Nordquist didn't want to see dead trees taken out or brush removed unless they pose a safety threat. Mr. Nordquist would like to replace the large house as soon as possible with a small rustic cottage and make minimal, necessary repairs to the small cottage. Ms. Phillips stated that,in her opinion, there were more -used parks that are in more need of a caretaker than Hutt Park. Ms. Phillips said that the City should use the neighbors' help in keeping the park from vandalism. Ms. Phillips felt that if the City were going to put a caretaker on a park they should consider the larger parks first. Mr. Nordquist said that Hutt Park was unusual in its makeup and couldn't he replaced if something happened to it. Ms. Claussen said that she understood this point of view but that the Board still needed to consider the other parks' needs. Mr. Murphy suggested that they take the first step to remove the structure and then in the future they could look at replacement. Mr. Hahn brought up the thought of having a joint meeting between the City Council and the Planning Board to discuss this issue. Mr. Hahn asked if the Board would be willing to do this. Ms. Claussen felt that it would be a good idea to meet with the City Council. Mr. Hahn suggested that Ms. Claussen should talk to the Council President to set up a meeting in April. MR. LEWIS MOVED, SECONDED BY MR. MURPHY, THAT THE BOARD RECOMMEND TO THE CITY COUNCIL THE FOLLOWING: 1. THAT THE SITE BE RETAINED IN A NATURAL STATE AND INTERIOR ACCESS BE LIMITED TO PEDESTRIAN USAGE. 2. THAT STRUCTURES OR IMPROVEMENTS BE FOR PUBLIC USAGE ONLY BUT NOT TO ELIMINATE THE IDEA OF A CARETAKER UNIT OR SOMETHING ON SITE TO PROVIDE SAFETY. 3. TO ENCOURAGE LIMITED EXPANDED USE AND SOME METHOD OF ENCOURAGING THE GENERAL PUBLIC RATHER THAN JUST THE IMMEDIATE NEIGHBORHOOD INTO THE SITE. 4. EXPANDING THE EDUCATIONAL OPPORTUNITIES ON THE SITE. 5. LOOKING TO IMPROVE SAFETY ON THE SITE WHICH WOULD INVOLVE THE HOUSES, DEAD TREES, SEWERS. FENCES, ETC. 6. THAT SPECIFIC RECOMMENDATIONS FOR THE EXISTING STRUCTURES AND CLEANUP OF THE "PARK RE AS FOLLOWS: A. THAT THE EXISTING LARGE HOME, DUE TO ITS IMPROPER LOCATION AND EXPENSE TO RETAIN IT AS A HABITABLE STRUCTURE, BE ELIMINATED. THERE IS NO IMMEDIATE NEED TO REPLACE THE STRUCTURE. B. THAT THE EXISTING COTTAGE BE RETAINED FOR A SHORT TIME (THREE TO FIVE YEARS) UNTIL THE NEXT COMPREHENSIVE PLAN IS COMPLETED (APPROXIMATELY FIVE YEARS). C. THAT MINIMAL MAINTENANCE BE PROVIDED TO THE COTTAGE BECAUSE IT DOES PROVIDE ADEQUATE SECURT T- N� DOES NOT IMPOSE ON THE PARK'S USAGE AS DOES THE LARGE STRUCTURE. D. THAT A LONG-TERM POSSIBILITY BE TO REPLACE THE EXISTING COTTAGE WITH SOME FORM OF CARETAKER UNIT BLENDING IN WITH THE CHARACTER OF THE SITE AND THAT THE CARETAKER BE PROVIDED WITH SPECIFIC FUNCTIONS IN EXCHANGE FOR A REDUCTION IN RENT. E. THAT THE PARK BE PROVIDED SOME IMPROVED IDENTIFICATION (IDENTIFY THE SITE AND ITS CHARACTER). F. THAT CLEANUP OF THE EXISTING STRUCTURES BE DONE IN A MOST SENSITIVE NATURE AND THAT A REFORESTATION PROGRAM BEGIN IMMEDIATELY UPON REMOVAL OF THE LARGE STRUCTURE. G. THAT THE WELL LOCATED NEAR THE LARGE STRUCTURE BE TAKEN CARE OF TO INSURE SAFETY. MOTION CARRIED, WITH MR. NORDQUIST VOTING NO. PLANNING BOARD MINUTES Page 5, March 12, 1986 CONTINUATION OF FEBRUARY 26 1986 DISCUSSION OF STANDARDS FOR EDMONDS ?ARKS AND RECREATION FACILITIES.M V N H L N Public Beaches Mr. Simpson reminded the Board that at the last meeting the Board and staff discussed public beaches and Mr. Simpson wanted to know if the Board agreed with the recommendation that was written into the minutes. Mr. Lewis commented'that,the public beach issue seems limited to downtown but in reality it was not. The Board discussed at the last meeting whether they really wanted to get a lot of small easements along the beach. Mr. Lewis strongly discouraged the City acquiring a lot of little easements down to the railroad tracks because Burlington/Northern will not give them an easement under any circumstances. Mr. Lewis would like to see the City improve the accesses they already have. Mr. Murphy asked if the City ever gets into situations where the railroad wants something from the City so they could arrange a trade off. Mr. Simpson answered that he couldn't remember any opportunities such as this. Mr. Nordquist responded that he didn't even think they could coerce the railroad under any circumstances because of the problems in the past of people walking in front of the trains. Mr. Murphy suggested that each situation should be reviewed and that the easements should be obtained whenever possible and reasonable. Mr. Nordquist said that he didn't see any problem with the public beach portion of the recommended standards. Fishing Piers Mr. Simpson said that he felt that if the City ever had any over -the -water buildings in the down- town area, a requirement that the Board might want to make is to have space over the water for fishing. Mr. Simpson explained that a situation such as this might come up sooner than the Board thinks if the ferry dock is rebuilt in such a way that it might be over the water. People now fish from the ferry dock even though it isn't a designated fishing peer. Mr. Nordquist pointed out that he didn't really want to see fishing along the concrete walk ways because people would have to be dodging poles. Ms. Claussen wondered how this would fit in with the Marina. Obviously, they don't want fishing rails along every inch of over -the -water development. Ms. Claussen felt that the way it was set up now with a specific place for fishing and a specific place for boating and walking, all over - the -water buildings being used as fishing docks might be a little excessive. Mr. Simpson explained that he was thinking that if there was any kind of development of over -the -water structures, a fishing rail might be a good thing to include as part of that space and used as a public access element to the development. Mr. Nordquist asked whether Meadowdale Marina was open for public fishing. Mr. Simpson said that it was open for the public to rent fishing space along the rail but that it was not a City facility. Mr. Nordquist asked if they would want to inventory it since it was not a City facility. Mr. Lewis suggested that they make a note of it when the Board decide priorities but that it shouldn't be counted on the inventory. Mr. Nordquist said that if the City doesn't spend money on the land, it shouldn't be inventoried as City recreational lands. Ms. Sullivan explained that right now they are breaking down the inventory into: 1. public park and recreation lands and facilities, 2. non -park public land, and 3. private facilities. PLANNING BOARD MINUTES Page 6, March 12, 1986 Running Tracks Mr. Simpson said that the staff didn't include the fields at Woodway and Edmonds High Schools in the inventory. Mr. Simpson said that whether or not the Board decides to count these running tracks. they provide enough running track for the future needs of the City. Ms. Claussen asked what category school facilities would be inventoried. Mr. Simpson explained that once a standards is created and it -is determined that there is a deficiency, they would go to the school district to try to get a local agreement to assure that they will have access to those facilities for the foreseeable future. The staff could then begin to count it as the City having some control over -the facility. Mr. Nordquist pointed out that if this happened, the City might be asked to maintain it and then they would have to put it in the inventory. Mr. Nordquist suggested that the standard be written as one running track per 27,000 with a footnote stating that there are two other tracks available which give a effective standard of one to 9,000. Mr. Simpson felt there would be no problem with that. Mr. Simpson explained that running tracks only include those that are 1/4 mile measured distance and tracks. Running, Jogging, and Walking Trails Mr. Simpson explained that existing sidewalks and paths could be used for jogging and walking trails if there were distance markers and direction arrows on the paths to encourage people to use them as fitness trails. Mr. Nordquist suggested that they work with Woodway and possibly develop a jogging path. It was decided that the Comprehensive Parks Plan discussion be continued at the next meeting. The meeting was adjourned at 9:40. PB31286 RECEIVED APR 111986 April 7, 1986 fdveer l' rya .Q Dear Mayor Naughton and Members of the City Council, The Planning Advisory Board has forwarded to you our recommendations addressing the short and long term goals, uses, and disposition of facilities in Hutt Park. The Board felt the appropriate approach was to develop a master plan concept and long term goals to become the structure on which to generate the short term recommendations. These recommendations were made in the context of the scale of the overall costs and benefits to the citizens of Edmonds while also carefully considering the concerns of the current residents on the property. The ensuing recommendations have been reached following a series of three public hearings, meetings and discussions devoted to the future of Hutt Park. We also toured the site and the residential structures. The board members deliberated over the public testimony as well as historical data, (ie contracts, letters, meeting minutes, newspaper articles, etc.) to reach their conclusions. The following are the recommendations and background information that may be helpful in interpreting the intent behind them: 1. THAT THE SITE BE RETAINED IN A NATURAL STATE AND INTERIOR ACCESS BE LIMITED TO PEDESTRIAN USAGE. Testimony from neighbors, friends, and Gordon Maxwell, mayor and negotiator at the time of the original purchse agreement made it clear that the intention from the outset was to preserve the site and provide a natural park. This is also in keeping with the parks greatest resource, it's native growth of trees, perhaps the only one remaining in the area. Neighborhood sentiment also supported this type park,for the neighborhood. 2. THAT STRUCTURES OR IMPROVEMENTS BE FOR PUBLIC USAGE ONLY BUT NOT TO ELIMINATE THE IDEA OF A CARETAKER UNIT OR SOMETHING ON THE SITE TO PROVIDE SAFETY. It would be contrary to the spirit and intent of a public park facility to limit portions of it to private usage. 3. TO ENCOURAGE LIMITED AND EXPANDED USE AND SOME METHOD OF ENCOURAGING., THE GENERAL PUBLIC RATHER THAN JUST THE. IMMEDIATE NEIGHBORHOOD INTO THE SITE. The park has been perceived as a private residence and it is necessary to replace that image, identify and develop the site as a park and encourage visitors to the site, while also respecting the carrying capacity of the site and the surrounding residential neighborhood. 4. EXPANDING THE EDUCATIONAL OPPORTUNITIES ON THE SITE. The site was often described in terms of an environment that could provide educational experiences in vegetation and wildlife. An arboretum of native plants was one suggestion. This could be promoted through signage, class and small group tours or self -guided tours. 5. LOOKING TO IMPROVE SAFETY ON THE SITE WHICH WOULD INVOLVE THE HOUSES, DEAD TREES, SEWERS, FENCES, ETC. The overall goal of a natural park is to protect the resource, however it is important to recognize that certain conditions of health, safety and liability must also be addressed. 6. THAT SPECIFIC RECOMMENDATIONS FOR THE EXISTING STRUCTURES AND CLEANUP OF THE PARK BE AS FOLLOWS: A. THAT THE EXISTING LARGE HOME, DUE TO IT'S IMPROPER LOCATION AND EXPENSE TO RETAIN AS A HABITABLE STRUCTURE, BE ELIMINATED. THERE IS NO IMMEDIATE NEED TO REPLACE THE STRUCTURE. The visual impact of the location of the house was not considered to be in keeping with the goals of preservation and restoration of the native setting. Several area residents testified that although they knew it was a Public park,'the presence of the centrally located residence made them feel like trespassers and was a Psychological deterrent to public use of the property. The presence of the cottage at the edge of the property was not felt to be as intrusive. The present condition of the home was considered by inspectors/experts to be in violation of codes and safety standards and a potential liability to the city. After touring the home it was the conclusion of the board that it would not be cost effective to make the necessary repairs in view of the cost and the long term goals for a natural park. A more beneficial use of the funds would be the development of the master plan design and pursuance of cleanup and development of the site as a park. B. THAT THE EXISTING COTTAGE BE RETAINED FOR A SHORT TIME (THREE TO FIVE YEARS) UNTIL THE NEXT COMPREHENSIVE PLAN IS COMPLETED (APPROXIMATELY FIVE YEARS). This would allow time for the development of a park master plan and also time to assess the need for a caretaker. C. THAT MINIMAL MAINTENANCE BE PROVIDED THE COTTAGE BECAUSE IT DOES PROVIDE ADEQUATE SECURITY AND DOES NOT IMPOSE ON THE PARK'S USAGE AS DOES THE LARGE ` STRUCTURE. It was felt that the location of the cottage was not visually and psychologically intrusive into the park and could be allowed to remain as a temporary caretakers residence, but that it would only be worth minimal future maintenance. D. THAT A LONG-TERM POSSIBILITY BE TO REPLACE THE EXISTING COTTAGE WITH SOME FORM OF CARETAKER UNIT BLENDING WITH THE CHARACTER OF THE SITE AND THAT THE CARETAKER BE PROVIDED WITH SPECIFIC FUNCTIONS IN EXCHANGE FOR A REDUCTION IN RENT. This is to allow for the future replacement of the structure for a caretaker's unit, if the need is justified based on experience, and the size and development conditions as compared to other city park facilities. E. THAT THE PARK BE PROVIDED SOME IMPROVED IDENTIFICATION (IDENTIFY THE SITE AND IT'S CHARACTER). The park site should be identified as a public park through signage and other appropriate means. F. THAT CLEANUP OF THE EXISTING STRUCTURES BE DONE IN A MOST SENSITIVE NATURE AND THAT A REFORESTATION PROGRAM BEGIN IMMEDIATELY UPON REMOVAL OF THE LARGE STRUCTURE. G. THAT THE WELL LOCATED NEAR THE LARGE STRUCTURE BE TAKEN CARE OF TO INSURE SAFETY. This previously unknown concern was mentioned by a member of the audience and we felt it deserved immediate attention. It is my hope that this information will aid you in understanding our process and recommendations in the course of your deliberations. Sincerely, Sherry Claussen Chairman, Planning Advisory Board. HEARING TO REVIEW PLANNING BOARD RECOMMENDATIONS FOR H.O. HUTT PROPERTY Sherry Claussen, • Chairman of the Planning Board, said the Planning Board took into consideration the short and long-term goals of the park when making its recommendation. The Board felt that the recommendations needed to be made in the context of overall costs and benefits to the citi- zens of Edmonds. Ms. Claussen reviewed the Board's recommendations as follows: 1) THAT THE SITE BE RETAINED IN A NATURAL STATE, AND INTERIOR ACCESS BE LIMITED TO PEDESTRIAN USAGE. Ms. Claussen said testimony from neighbors and friends clarified that this sentiment was shared by the Hutts. Neighborhood sentiment supported this issue, also. 2) THAT THE STRUCTURES OR IMPROVEMENTS BE FOR PUBLIC USAGE ONLY BUT NOT TO ELIMINATE THE IDEA OF A CARETAKER UNIT OR SOMETHING ON SITE TO PROVIDE SAFETY. Ms. Claussen said the Board did not feel it would be in the spirit and intent of a public facility to limit structures strictly for private usage. 3) TO ENCOURAGE LIMITED EXPANDED USE AND SOME METHOD OF ENCOURAGING THE GENERAL PUBLIC RATHER THAN JUST THE IMMEDIATE NEIGHBORHOOD INTO THE SITE. Ms. Claussen said the Board felt the park has been perceived as a private residence and felt it necessary to replace that image and identify and develop the site as a park and encourage visitors while also respecting the carrying capacity of the site and surrounding residential neighborhoods. 4) EXPANDING THE EDUCATIONAL OPPORTUNITIES ON THE SITE. Ms. Claussen said the Park is often described in terms of its environmental benefits. The Park could provide experience in vegetation as well as wildlife. An arboretum was suggested. 5) LOOKING TO IMPROVE SAFETY ON THE SITE WHICH WOULD INVOLVE THE HOUSES, DEAD TREES, SEWERS, FENCES, ETC. Ms. Claussen said although the Board acknowledged that the overall goal is to protect the resources, it also recognized concerns of health, safety, and liability. 6) (A) THAT THE EXISTING LARGE HOME, DUE TO ITS IMPROPER LOCATION AND EXPENSE TO RETAIN IT AS A HABITABLE STRUCTURE, BE ELIMINATED. THERE IS NO IMMEDIATE NEED TO REPLACE THE STRUCTURE. Ms. Claussen said the visual impact of the location of the house is one of its major detriments and inappropriate in keeping with preservation and restoration of a native setting. She said maintenance of the house would be not cost effective. A more beneficial use of the park would be to commence development as a park, i.e., trails. The funds would be more appropriately spent for this usage. (B) THAT THE EXISTING COTTAGE BE RETAINED FOR A SHORT TIME (THREE TO FIVE YEARS) UNTIL THE NEXT COMPREHENSIVE PLAN IS COMPLETED (APPROXIMATELY FIVE YEARS): (C) THAT MINIMAL MAINTENANCE BE PROVIDED TO THE COTTAGE BECAUSE IT DOES PROVIDE ADEQUATE SECURITYT95 05ES NOT IMPOSE ON THE PARK'S USAGE AS DOES THE LARGE STRUCTURE. However, Ms. Claussen said the Board felt major maintenance should not be done. (D) THAT A LONG-TERM POSSIBILITY BE TO REPLACE THE EXISTING COTTAGE WITH SOME FORM OF CARETAKER UNIT BLENDING IN WITH THE CHARACTER OF THE SITE AND THAT THE CARETAKER BE PROVIDED WITH SPECIFIC FUNCTIONS IN EXCHANGE FOR A REDUCTION IN RENT. (E) THAT THE PARK BE PROVIDED SOME IMPROVED IDENTIFICATION (IDENTIFY THE SITE AND ITS CHARACTER). (F) THAT CLEANUP OF THE EXISTING STRUCTURES BE DONE IN A MOST SENSITIVE NATURE AND THAT A REFORESTATION PROGRAM BEGIN IMMEDIATELY UPON REMOVAL OF THE LARGE STRUCTURE. (G) THAT THE WELL LOCATED NEAR THE LARGE STRUCTURE BE TAKEN CARE OF TO INSURE SAFETY. Councilmember Ostrom said he felt the parking issue has not been addressed. He said parking is unavailable on the street, and the only space available is a driveway, which gives a feeling of intrusion. Ms. Claussen said the parking issue would be included in the master plan. The feel- ing was that the interior of the site should not be intruded upon, but that minimal parking could be provided in the existing cleared area. EDMONDS CITY COUNCIL MINUTES Page 7 APRIL 15, 1986 Mayor Naughten opened the public portion of the hearing. Dr. O.M. Sola, 18500 High Street, said his property borders the entire west side of the Hutt property. He said he was not notified of any of the previous hearings. Dr. Sola said he generally agrees with the recommendations of the Planning Board with the excep- tion of the house. He disagrees with the concept that the house does not psychologically blend in with the property. He said conversely, the caretaker unit is a utilitarian structure and does not look as though it belongs in a park setting. He disagreed very strongly that the house could not be repaired with a minimum expenditure. The hawse, he said, is an asset to the property, and the caretaker cottage would not provide adequate security. The house is a legacy and fits in nicely with the property. Dr. Sola said he felt the space would be utilized for parking if the house were removed, which was not the intent of the Hutts. Any proposed parking should be on the periphery, and appropri- ate parking would be on the east side. Dr. Sola added that the best solution at this time would be to consider the park on a short-term basis and invest a minimal amount of money into the house and maintain it, and then consider the long-term goals. Dr. Sola said at his age he does not even buy green bananas. Ray Martin, 18704 - 94th Avenue West, said he viewed the Hutt house issue as a tug-of-war between Mayor Naughten, Staff, and the Planning Board as opposed to the neighbors and citizens in the area. Mr. Martin said during the time the Hutt house was vacant, vandalism occurred to the house as well as thievery and damage to the surrounding property. When Mr. Hennessey moved in, he refur- bished the home and made it habitable and protected the property. Mr. Martin inquired why a structurally sound, income -producing building should be torn down. He said he was not "buying" the reasoning that Mr. Hennessey was being evicted from the house for safety reasons. He said the estimate of $20,000 to repair the house was a "joke". He said an estimate will be given during the hearing. He noted that the City invested $8700 into the cottage subsequent to the rental to Linda Sullivan. Mr. Martin said the only reason he could fathom that the City desired to remove the house is "pure spite"; the City wants to get Mr. Hennessey out of the house. He recommended: 1) that the park be kept in a natural state; 2) limitation on tree cutting. Cut trees should be left on the ground to serve as nurse logs; 3) retain the house and make only necessary repairs, i.e.. roof, sewer, and electrical; 4) utilize the current tenant's "do-it- yourself" attitude; 5) retain the cottage and repair the roof immediately; 6) deduct a portion of the tenants' rent for surveillance duties of the property. $350-375 rental for the house with $100 for surveillance duties, and $250 for the cottage with $50 for surveillance duties; 7) re- pairs to both structures should be maintained on a routine basis until the status is determined by the Council; and 8) hire a new property manager for Hutt Park. Dan Scully, 22002 Highway 99, said he has been in the construction trade all of his life. He has a general contractor's license with the State of Washington and has worked for Altron Electric. Mr. Scully said he has known Mr. Hennessey since 1979. He recalls visiting the house, which was in a total state of disrepair at that time. He said Mr. Hennessey sought his advice on many occasions and proceeded with the repairs. Mr. Scully said had it not been for. Mr. Hennessey's efforts, the house would not be an asset today, and the City would not have an income -producing structure. Mr. Hennessey had a dream and nostalgic value for the house. Mr. Scully said to destroy the house with its present value would be senseless. Mr. Scully said he recently checked the foundation, and there were no problems at that time. The insect infestation which was once prevalent has been eliminated. The house, he said, is structur- ally sound. Mr. Scully said the estimate to replace the roof at $3500 is reasonable. EDMONDS CITY COUNCIL MINUTES Page 8 APRIL 15, 1986 i i Park to the City. Councilmember Nordquist said he has reviewed the recommendations of the Plan- ning Board and feels comfortable with them with the exception of Item 6-A. Councilmember Ostrom said he also disagrees with Item 6-A, and is unsure of Items 6-8 and C. He said if the cottage is retained, it should also be maintained. Councilmember Ostrom expressed concern that the recommendations do not specify parking, and park- ing should be considered on the east side of the property. COUNCILMEMBER OSTROM MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO ACCEPT RECOMMENDATIONS 1 THROUGH 5 AND 6-8 THROUGH G. MOTION CARRIED. Councilmember Hall said she voted in favor of the recommendations on a short-term basis. She said the parking issue needs to be addressed. She noted that vandalism would prevail in the park if the structures were not occupied. Councilmember Hall added that the Council, at some time in the future, should address its philosophy on parks. Councilmember Dwyer said he voted in favor of the motion because the rents for the two dwellings will reflect their appropriate market value. And if one or both are improved, the City will charge a fair rate. Mayor Naughten noted that Staff will present costs'for improvements, remodel- ing. etc., for the house to the Council and also reappraise the house based on the improvements. Councilmember Wilson recommended that the estimates to repair and maintain the house be realistic. Councilmember Ostrom recommended that people be made aware that they are welcome in the park. The park, he said, was designed to keep the public out so it must be redesigned. He suggested that three parking spaces be installed. MAYOR Mayor Naughten noted that a candidate will be interviewed for the Planning Board. He inquired if the interview could be scheduled on April 22nd from 6:30 to 7 p.m. After discussion, the inter- view was scheduled on May 6th. Mayor Naughten announced that the Youth Activity Board held an "All High Dance" on April 12 and was able to pay back the $520 advance from the proceeds. They made a $510 profit. The dance was attended by 350 students. Mayor Naughten adjourned the meeting at 10:03 p.m. COUNCILMEMBER DWYER MOVED, SECONDED BY COUN- CILMEMBER HALL, TO REOPEN THE MEETING. MOTION CARRIED. The Mayor also announced the "Clean Up, Recycle Beautification Week" on April 14 through the 18th in the City of Edmonds. In conjunction with that, the week following is the "Annual Spring Clean Up Week" by the State of Washington. Mayor Naughten said the Larry Nelson Day KOMO Mobile Station had a small but enthusiastic turnout in downtown Edmonds. Mayor Naughten reminded the Council and public of the Westgate Townhall meeting on April 29th from 7 to 9 p.m. at Woodway High School. COUNCIL COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER KASPER, TO EXCUSE COUNCILMEMBER DWYER'S AB- SENCE LAST WEEK. MOTION CARRIED. Council President Hall announced that Larry Nelson was crowned honorary Council person. Council President Hall' reported that the meeting regarding the ferry signalization and related issues had a total turnout of 23 people. She said they overlooked the fact that the post office is looking for a new site on the waterfront. She recommended that the post office and Burlington Northern Railroad be invited to attend future meetings. Councilmember Wilson inquired if ticket takers attended the meeting. Council President Hall replied negatively. Councilmember Jaech referred to the letter from the City of Mountlake Terrace regarding the pas- sage of an ordinance which will fine people $350 or incarceration of 90 days for feeding the EDMONDS CITY COUNCIL MINUTES Page 10 APRIL 15, 1986 L about the cost. Mr. Hahn. replied between $3,000 to $6,000. Councilmember Ostrom inquired about the turnaround. Mr. Hahn replied the turnaround was of sufficient width to allow vehicles to turn around. Councilmember Dwyer inquired about parking on the north end. Mayor Naughten said parking on the north end is no longer a consideration because of the proximity of the homes. Councilmember Ostrom inquired when the survey would be conducted. Mr. Hahn said if Council de- sired, the survey could be completed by the end of next week. Mayor Naughten waited for instruc- tion from the Council to pursue a survey and parking plan which required limited parking on Ocean Avenue. Councilmember Dwyer said an intelligent decision could not be reached absent a street survey. Councilmember Nilson stated Mayor Naughten did not need further instruction from Coun- cil, but should proceed with the survey and present Council with a plan for evaluation. Council - member Ostrom inquired what the enforcement policy would be in the interim. Mayor Naughten'said the previous policy would be in effect. Chief Prinz noted enforcement would be 'difficult with- out an ordinance. City Attorney Scott Snyder said it would be difficult for an officer to issue a citation for trespassing unless he knew where the right-of-way was. Councilmember Hall stated this was a situation in which whateer happens happens, and the City could only use common sense. Councilmember Dwyer stated the City should take an affirmative step and inform BNRR that the City will not sign their property since BNRR took an affirmative step in denying usage of their proper- ty. Mayor Naughten recognized Boy Scout Troop 312 from the Edmonds Methodist Church. The Troop is working on their citizenship merit badge in preparation for advancement. They are in attendance to observe the proceedings regarding the H.O. Hutt House. RECOMMENDATION REGARDING H.O. HUTT HOUSE ' Community Services Director Peter Hahn gave background information. Mayor Naughten notified the present tenant, Mr. Hennessey, of the June 1986 extension. Mr. Hennessey signed a Hold Harmless Agreement, which was advised by City Attorney Scott Snyder. Mr. Hahn stated this issue will be addressed at the February meeting of the Planning Board. The Board will present a recommendation to Council in April 'or May of this year regarding the disposition of the Hutt house. Councilmem- ber Ostrom inquired if the extension is the period of time that the Hennessey's intended to live in the house. Mayor Naughten said if a move were to take place, June would be more convenient for them. Councilmember Ostrom said it appears a decision has been made that the house will remain unoccupied after June 30, 1986. Mayor Naughten replied the extension was granted because the Planning Board needed some time to present Council with a recommendation regarding the disposi- tion of the houses. Councilmember Hall inquired if the new roof on the cottage has been post- poned. Mayor Naughten replied affirmatively. Councilmember Jaech noted two issues before the Council are the disposition of the Hutt House and the ensuing process regarding the house. She said this issue has not been addressed in the most appropriate manner. She requested an account- ing of repairs made to each unit. Councilmember Jaech inquired: Who is paying the utilities on each unit; when the units were occupied, and by whom; what form of rental agreements or leases were signed; how much has been spent or allocated to be spent on improvements; are the improve- ments necessary; why was the decision made to evict the tenants and tear the house down; who' requested the State electrical inspection? Mayor Naughten said he requested the State electrical inspection for safety reasons, and that no decision has been made to evict the tenants or tear the house down. Councilmember Jaech asked why the cottage was not inspected. Mayor Naughten said the cottage did not have the same problems as the house. Mr. Snyder stated that even though the tenant has signed a Hold Harmless Agreement, pursuant to the Landlord/Tenant Act, if anyone were injured in the house due to a Code violation, the City could be held negligent. Mayor Naughten opened the discussions to public input. Finis Tupper, 711 Daley Street, stated he formulated a ledger of the rental income of $6,845. He suggested the City perform an audit of the income and expenses, noting in view of the tight budg- et the City could derive funds from the property. He requested the City to review the ledger and distributed this information to Council members. Jim Hennessey, 9309 - 187th S.K., stated he was contacted by a City official to schedule an ap- pointment to make repairs on the Hutt House. However, no one came to the house and none of the corrections have been made yet. Mr. Hennessey said he has received two bids from contractors for electrical repairs ranging from $2,900 to $3,000. He said he has been successful in doing many of the repairs Himself and suggested that some of the repairs be accomplished throughout the next few years. Ray Martin, 18704 - 94th Ave. W., requested the Council contact the Planning Board and advise them that citizens of Edmonds would like to be involved in the planning process regarding Hutt Park. He stated Mr. Hennessey's contribution to the maintenance of the house has been over- looked, and it appears that Staff desires to evict Mr. Hennessey and ignore his contributions. Mr. Martin said Staff's costs are vague and nonspecific. He questioned whether the corrections are requirements or merely improvements. He said he recently visited the house, and it is a EDMONDS CITY COUNCIL MINUTES Page 3 JANUARY 7, 1986 2Z sound structure. Mr. Martin emphasized Mr. Hennessey's contributions, noting he was not pleased with any implication that Mr. Hennessey will be evicted after June 30, 1986. He added that receiv- ing eviction notices and telephone calls during the holidays spoils the holidays. He expressed his appreciation to Mayor Naughten for contacting Mr. Hennessey. Mayor Naughten closed the public discussion. ELECTION OF COUNCIL PRESIDENT COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO NOMINATE COUNCILMEMBER HALL FOR COUNCIL PRESIDENT. COUNCILMEMBER OSTROM AMENDED THE MOTION, ACCEPTABLE TO THE MAKER AND THE SECOND, TO ELECT COUNCILMEMBER HALL BY UNANIMOUS VOTE. MOTION CARRIED. Councilmember Hall ex- pressed her appreciation for the vote of confidence. CONFIRMATION OF MAYOR'S APPOINTMENT OF CITY ENGINEER Councilmember Nordquist inquired about the terms which were offered to Robert Alberts. Community Services Director Peter Hahn said a salary of $3,410 a month and a maximum of $1,250 for moving expenses was offered; and no additional departures from present policy. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO CONFIRM THE MAYOR'S APPOINTMENT OF ROBERT J. AL- BERTS AS CITY ENGINEER. MOTION CARRIED. MAYOR Mayor Naughten stated interviews have been scheduled on January 14, 1986 at 6:30 p.m. and 6:45 p.m. for Judges Pro Tem. The Mayor reported that a request for a liquor license for the North China Restaurant is before the Council. He noted there has been no objection from the Police Department. Unless there is objection by the Council, he will recommend approval. No objection was stated. Mayor Naughten clarified there will be a thirty -minute presentation on final recommendation on the Snohomish County Transportation on the light rail system on January 14th. Mayor Naughten added the fire boat has been delivered, and a public christening ceremony will take place on January 26 at noon. COUNCIL Councilmember Hall inquired whether the Council Committee meetings will proceed in January as they did in 1985. Councilmember Kasper suggested the Committees remain as they are until appoint- ment in February. Councilmember Ostrom said it was good to be back and wished everyone a Happy New Year. Councilmember Nordquist noted that Student Representative Cindy Browne is from Woodway High School, where his children attended school. He made reference to a memo from Community Services Director Peter Hahn regarding the Water Quali- ty Task Force and requested it be placed on the agenda. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HALL, TO ASSIGN THE WATER QUALITY REVIEW TO THE COMMUNITY SERVICES COMMITTEE FOR JANUARY 28th, 1986. MOTION CARRIED. Councilmember Jaech requested Staff to provide information regarding how other jurisdictions proceed in requiring improvements when approving a subdivision or shortplat. She made reference to the City of Sequim's procedures. Planning Division Manager Mary Lou Block stated the City of Edmonds follows the same requirements. She added that tonight is Councilmember Nordquist's birthday. Councilmembers sung Happy Birthday to Councilmember Nordquist. The meeting adjourned at 8:32 p.m. EDMONDS CITY COUNCIL MINUTES Page 4 JANUARY 7, 1986 Z,j Mr. LeMay responded to a comment by Councilmember Nordquist saying he was not "topped out", but two of the management team members and eight other people were or were close to being "topped out". He said Council should be consistent and not burden nonrepresented Staff and exclude repre- sented Staff. MAYOR Mayor Naughten noted that Jeremiah Long, attorney for the Dorchester Condominium, sent a letter to the Council requesting reconsideration of the Dorchester decision. City Attorney Scott Snyder said City ordinances clearly provide on appeal to the Council that the applicant and owner of the property receive notice. Mr. Snyder said he checked with Susan Painter of the Planning Depart- ment and owners as of the date of appeal did not receive notice. The Planning Department fol- lowed normal procedures, but it is unusual to have an applicant at that stage who is no longer the owner of the property. The Tenants' Association, which owns the common areas that would be affected by the parking, were not notified by mail either. He suggested that the Council make a motion to reconsider and set another hearing. Councilmember Jaech inquired if the attorney for the Association was present at the hearing. Mr. Snyder replied negatively. He said an attorney representing Mr. Bedall was present. He added that the notice that was given does not comply with the ordinance, and any one of the seventeen people who did not receive notice could appeal to Superior Court. if it is appealed, he said it is likely that it will be remanded to the Council after some expense. Council President Hall requested the consensus -of the Council. Councilmember Dwyer said the Council does not have a choice if it has a requirement in the Code which was not complied with. Council President Hall set a hearing date on this issue for April 15th. Mayor Naughten announced that Snohomish County has scheduled a meeting of the Association of Washington Cities and Towns on April 3, 1986 at Weller's Chalet in Arlington. COUNCIL Councilmember Jaech recommended that the Planning Board present their reasons for their decision regarding the disposition of Hutt Park at the joint meeting, and that public input be allowed. Council President Hall noted that a meeting has not been scheduled with the entire Planning Board. She suggested that since the minutes were available that the meeting take place. Mayor Naughten recommended to schedule the meeting on April 15. MAYOR NAUGHTEN ADJOURNED THE MEETING AT 10:05 p.m. COUNCILMEMBER DWYER MOVED, SECONDED BY COUN- CILMEMBER NORDQUIST, TO EXTEND THE MEETING TO 10:15 p.m. MOTION CARRIED. Councilmember Ostrom recommended that a hearing be scheduled to discuss the Hutt Park issue. Councilmember Kasper inquired if the Planning Board minutes were in general circulation yet. Community Services Director Peter Hahn replied negatively. Council President Hall scheduled a public hearing on April 15. Councilmember Jaech said she requested the Council Assistant to gather ordinances for her because Colorado and Oregon passed laws restricting and enforcing the type of inserts for fireplaces and woodburning stoves. She requested that the Council pursue implementation of a similar law as soon as possible. City Attorney Scott Snyder said he would be happy to gather that information for the Committee and present it with the Energy Code. Council President Hall inquired about the swimming pool project at Yost Park. Mr. Alberts said the project is continuing, but a problem has been encountered with the structure that is on top of the swimming pool and cost overruns are anticipated. Council President Hall announced that a meeting has been scheduled on March 31 with the Mountlake Terrace City Council to discuss the shooting of water fowl on Lake Ballinger.' Councilmember Dwyer requested that notices be sent regarding the Dorchester hearing to anybody that appeared and spoke. Councilmember Dwyer inquired if any response has been received from the legislature regarding the Council's request which would enable them, rather than the Mayor, to have employment authority over the Council Assistant as a City employee. Council President Hall replied negatively. The meeting recessed to Executive Session at 10:12 p.m. to discuss personnel, legal and property matters not to exceed thirty minutes. EDMONDS CITY COUNCIL MINUTES Page 9 MARCH 18, 1986 Discussion continued as to places that could and couldn't be cleared and where additional lighting could be located. Mr. Nordquist wondered if by taking care of the problem of misuse at Maplewood Park, the City was going to chase the people who are misusing the park to another park like Pine Ridge Park, which would be impossible to police. Ms. Phillips said that there is already a problem with misuse in Pine Ridge Park. his. Phillips felt that the Board should look at the parks as a whole and make them more desirable for people to use not misuse. Mr. Nordquist asked if maybe the Board should be looking at this problem in a broader context, also. Mr. Mills said that if the Board accepts Mr. Barnes' suggestion and provide four or five 61 parking spaces and then lock the gate at the entrance it would take care of the problem in the park because people would have to park on the outside and it would be easier for police to catch the misusers. Mr. Mills said that at Pine Ridge Park the City is going to create two or three parking stalls to help take care of the problems there. Mr. Mills urged the Board to try Mr. Barnes' suggestion and see if the City can take care of the problem at a minimal cost. Mr. Hank Lewis asked if there was a gate already at the park entrance. Mr. Barnes answered that there was a gate there and as soon as the Board reaches some agreement, they can try to get the parking situation taken care of. Mr. Barnes said that what he wanted to do is use the Board as a sounding board and he would take their recommendations back to the City Council. Mr. Mills said that if the Board wanted to try to lock the gate at night, he could do that for a month because he goes by there every night. Mr. Hank Lewis said he didn't feel that Mr. Mills or the neighbors should be responsible for locking the gate. Mr. Hank Lewis felt that the police should be responsible for that. Mr. Hank Lewis said that he didn't want to see the park closed until other parking arrangements have been made and people can still use the park. Ms. Phillips felt that a sign should be posted at the park entrance stating that the park is closed from dawn to dusk and then the police can lock the gate on their first patrol of the park each night and unlock the park in the morning. This way, people will have the feeling that the park is open for their use. Mr. Don Lewis wanted to see the Board go ahead with both additional parking being made and the gate being closed at night and also consider some additional lighting. Mr. Nordquist felt that lighting in the park would encourage use after dusk. Mr. Don Lewis felt that a light in the park would make it easier for police to patrol. Mr. Hank Lewis said that he wasn't positive lighting was the solution but that possibly the Board could suggest that visibility be improved. Mr. Barnes said that he hasn't asked the Edmonds police to patrol the area and he will ask them to do it. Ms. Claussen asked if any other parks were being locked at night. Mr. Mills said that most parks are not locked at night because of a shortage of manpower. MS. PHILLIPS MOVED. SECONDED BY MR. PALMER, THAT THE BOARD RECOMMEND THE CITY: 1. CLOSE THE GATE AT MAPLEWOOD PARK FROM DUSK TO DAWN AND SIGN THIS INFORMATION AT THE ENTRANCE OF THE PARK FOR THE NEXT THREE MONTHS AND SEE WHAT THE PROBLEM IS. AFTER THE THREE MONTHS ARE UP. THE NEIGHBORS COULD COME BACK TO THE BOARD TO DETERMINE IF THERE IS ANY RELIEF. 2. DIRECT THE PARK STAFF ,TO CHECK OUT A VARIETY OF PARKING SPACES AT THE PARK ENTRANCE AND INCREASE VISIBILITY. MOTION CARRIED REVIEW CARETAKER STATUS AT HUTT COTTAGE Mr. Barnes said that one of the tenants is going to sign another lease to continue living in the house for another two years but the tenant in the cottage moved out a month ago. PLANNING BOARD MINUTES Page 4. January 28, 1987 Mr. Barnes said that the Board's last decision on the Cottage at Hutt Park indicated that when the tenant moved out, the status should be reviewed. Mr. Barnes said that he Isn't in a position to dictate what goes on with the cottage. He wants to touch base with the Board to see how they want to handle the situation. Mr. Barnes said that it could either be advertised to the public or it could be advertised only to the City employees. Mr. Barnes commented that he would prefer getting somebody other than a City employee to live in the house. Ms. Claussen asked if it was going to cost the City a lot of money to repair the roof of the cottage. If it is not going to take a lot of money, Ms. Claussen felt that the cottage should , be repaired and rented out again. Mr. Huntley said that the cottage is unrentable at the current time because the roof leaks badly. It was scheduled to be reroofed last year and because of the expense of the'iarge house repairs, it was canceled. Mr. Huntley said that it should cost about $2,000 to have the roof fixed. Mr. Huntley thought that the decision of the Council was that the small cottage would remain, regardless. _ Mr. Palmer asked if the cost could be recouped from the rental rates. Mr. Barnes said that it would take some time for the rents on the large house and the cottage to compensate for the money spent for repairs. Once the cottage is reroofed, the City can charge the fair market value for rent which is $262 for the cottage and $318 for the house. The reason the rent on the cottage is not more is because of the continual leak in the roof. Mr. Don Lewis asked for an update on what took place at previous meetings. Mr. Barns explained that the Board recommended that the house not be repaired and rented but the City Council decided it should be repaired and rented. Mr. Barnes said that the reason he brought it to the Board is because the Board requested that it be reviewed when the tenants were changed to decide how they wanted to go about choosing another renter. Discussion continued on what the Board felt should happen to the buildings in the park. Mr. Hank Lewis said that if the cottage is going to be repaired and rented, he wanted to see the person be a caretaker and part of the rent would be that they take on the caretaker responsibilities. Mr. Palmer felt that it should be opened to the City employees first. Mr. Huntley said that City would recoup their money from the roofing by having somebody in the park to take care of it. Mr. Barnes said that staff would take the responsibility of finding a caretaker. REVIEW WATER MAIN INSTALLATION AT HUTT PARK Mr. Barnes explained that the water main installation was brought to the Board because if the water main were installed the way the Engineering Department suggested, it would have an Impact on the development in and near the park. Mr. Barnes explained that there is a lot being subdivided and in order to develop the land, a water main has to be installed. If the water main were to be installed on the Hutt Park property, the City would have more control over keeping it cleared. On the other hand, if Dr. Sola puts the water main on his property, he has no obligation to keep growth that is already there. If the line were on the property line, the City could maintain a footpath. Mr. Barnes reminded the Board of the request of the residents who live near Hutt Park that the west side of the park not be disturbed because of the animals that live there. Mr. Barnes wanted to get the Board's feelings on what they wanted to see done. Mr. Nordquist asked if Or. Sola had to maintain and build a walkway along the%property line if the water main were placed on his own property. Mr. Barnes answered that Or. Sola would probably not be obligated to do this. Mr. Barnes said that what would probably happen Is It would be required to be a public dedication and the City would get the land any way. ,Mr. Nordquist said that It would be better to put the watermain on Or. Sola's property as long ai he has the understanding that it should be on his property. That would give the City that much more property for park use. Ms. Phillips understood It differently in that the pathway starts at the north boundary and would only connect if they make a pathway through Hutt Park. Mr. Barnes said that each property owner has the right to get rid of the band of trees on their own property If they want to. PLANNING BOARD MINUTES Page S. January 28, 1987 HEARING TO REVIEW STATUS OF HUTT HOUSE Parks A Recreation Division Manager Arvilla Ohlde reported that the City Council reviewed the lease of the house in Hutt Park on February 27, 1990. Discussion included the current rental agreement, current rental rate and review of the Planning Board's recommendations for long-range plans for the house as a rental property. Ms. Ohlde said the Planning Board recommended that the City discontinue renting the house and eliminate the facility. Ms. Ohlde said the City Engineer negotiated a delay on the bid for reroofing the Hutt house. Mr. Ohlde said the park was purchased twenty-three years ago from the Hutt family, and the deed indicated a desire by Mr. and Mrs. Hutt for the park to remain in a natural state and an arbore- tum park -like setting. Ms. Ohlde noted that she placed a copy of the deed and a newspaper arti- cle on the table for the public and submitted copies of the deed to the City Clerk for distribu- tion to the Council (marked Exhibit 1), even though they received copies of the deed on February 27. Ms. Ohlde said the Hutt house is currently rented for $340.37 per month and the cottage is rented for $285. She said the City has received rental payments of $14,476.65 from 1986 to 1989. Ms. Ohlde said Mr. Martin notified Staff that the last sheet on the Council packet entitled "Building Maintenance/Repair" did not reflect electrical and sewer repairs of $13,207. Councilmember Palmer reminded the audience that the hearing encompassed the issue of the status of the house only and did not pertain to any particular renter. Mayor Naughten opened the public portion of the hearing. Rick Sola, speaking on behalf of Olaf and Ann Sola, 18500 High St., expressed their desire to maintain the Hutt property in the natural state and spirit as when it was first deeded to the City. Mr. Sola said any reasonable person should consider the value of tenants in the structures be- cause they provide a deterrent to property damage and undesirable activities. He said the dwell- ings should be properly maintained and should command a fair market rental value. Mr. Sola said the original agreement with the Hutts cannot be ignored --to preserve and maintain the property and dwellings as a tribute not only to the Hutts but as a tribute to the natural beauty of the community. Mr. Sola suggested that a subcommittee be organized of citizens from the immediate neighborhood to develop a recommendation for submittal to the Planning Board within one year as to a long- range plan for the property. Gordy Holmes, 9224 - 187th St. S.W., said the number of people present at the hearing was indica- tive of the concern that citizens have for the Hitt property. Mr. Holmes said he would like the house to remain because it provides security for the park. Rosemary Schuman, 9110 - 188th St. S.W., said the house is a memorial to the Hutt family. She said the park could not possibly be maintained without a caretaker because the vandalism that would occur without a caretaker would be horrendous. Ms. Schuman said even though the current renter is not at home at all times, the house looks inhabited, which deters vandalism. She said they renter seems to care about the house and main- tains it very well. Ray Gould, 19225 - 92nd W., said the neighborhood really has an interest in the property. He said residents toured the park and home on Sunday afternoon and held a community meeting on the grounds. Mr. Gould said many of the residents use the property on a regular basis. He said the residents want the park to remain as it exists because they love the beauty and nature of the property. Mr. Gould said residents believe very strongly that the park needs safeguarding and that the house should remain because it is an effective deterrent and control to undesirable activities. EDMONDS CITY COUNCIL MINUTES Page 9 MARCH 20, 1990 Councilmember Hertrich said he received a letter from Betty Willett, Secretary of the Soundview Garden Club, stating, in essence, that the members feels the Hutt property should be preserved as a park. Councilmember Hertrich said he called Ms. Willett because she did not mention the house in the letter, and Ms. Willett said she had no opinion about the house but was afraid the park would be developed for some other use. Councilmember Hertrich said her fear emanated from a telephone conversation that the City was thinking of developing the park in a different manner. Councilmember Hertrich said he did not think the City has ever gone on record as taking action of that sort. As a procedural matter, Mayor Naughten adjourned the meeting at 10 p.m. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO EXTEND THE MEETING. MOTION CARRIED. Councilmember Palmer said he thought the motion was premature because there are a large number of issues that need attention. He said he would like a fire inspection conducted of the house and would like Staff to ascertain what today's costs are of the house and projected costs. Council - member Palmer said the idea of a Hutt arboretum appealed to him. He was deeply concerned with the comments that there was a feeling of not being welcomed or uneasiness and whether the park is a public area or not. _He said there was a question in his mind whether the corner house could or could not provide adequate security for the park, as well as a question as to whether a live-in park manager is necessary. Councilmember Palmer pointed out that the cost sheet does not reflect $40 per month for leasehold tax, insurance and other costs associated with the facility so the City may be losing money. He said there is no specific deed requirement that the house remain, and he was certain the the attorney who drew up the document would have been very careful to stipulate that the house remain if that had been the desire of the Hutts. Student Representative Brian Mason said the rental fee could be increased to offset the cost of maintenance. He said signage would help identify the public grounds from the private grounds. Mr. Mason said perhaps a memorial inside the house could be established for the Nutts for the public's benefit. He suggested that the community help maintain the park grounds. Councilmember Nordquist said he served an the Planning Board at the time the Hutts deeded the property to the City, and he said the intent was to accept the property as City property and to provide a home to the Hutts, as well as continue to use it as a neighborhood facility. Councilmember Nordquist said he was privy to the discussions at the time the deed was offered and accepted by the City, and he thought the motion was appropriate. Councilmember Hertrich con- curred. Mr. Snyder inquired if Councilmember Wilson intended that the open-ended rental agreement be a one-year lease that rolls over with renegotiation of rent or a month -to -month lease. Councilmem- ber Wilson said he would yield to the legal opinion of Mr. Snyder. Mr. Snyder said a month -to - month lease gives the City the ability to terminate the lease on a thirty -day notice. Councilmember Palmer inquired what the "necessary repairs" would entail. Councilmember Wilson said he assumed all of the repairs that have been made in the past were necessary, and if the roof was leaking it should be repaired. Councilmember Palmer noted that Councilmember Wilson, in his motion, established the Committee from one to three years. Councilmember Wilson said he wanted them to have enough time to review the issue, but he suspected that they would act in an expeditious manner. Councilmember Palmer said he did not want the Committee to take three years to reach a conclusion. Councilmember Palmer inquired what role the Parks Board would play. Councilmember Wilson said they will act as they have in the past. MOTION CARRIED WITH COUNCILMEMBER PALMER OPPOSED. MAYOR Mayor Naughten announced that a Washington Cities & Towns meeting is scheduled on March 22 in Mill Creek. ' Mayor Naughten said the City would like to erect a memorial to the Bracketts. He noted that most of the money will emanate from the con-ownity, but the City would like to pledge $500. r COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO ALLOCATE $500 FROM THE CONTIN- GENCY FUND FOR A BRACKETTS MEMORIAL. Councilmember Palmer said he would vote against the motion because he thought City funds could be put to a better use and because he thought projects that require funding should be discussed with the Council prior to becoming public knowledge. Councilmember Kasper concurred. MOTION CARRIED WITH COUNCILMEMBER KASPER AND COUNCILMEMBER PALMER OPPOSED. EDMONDS CITY COUNCIL MINUTES Page 12 MARCH 20, 1990 LUUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE ITEMS (M) AND (N). MO- TION CARRIED WITH COUNCILMEMBER KASPER ABSTAINING. PROPOSED ORDINANCE 2759 AMENDING EDMONDS COMMUNITY DEVELOPMENT CODE TO ALLOW SMALL ANIMAL HOS- V-"�_�PITALS AS A PRIMARY PERMITTED USE IN THE B - -CONSENT Item (0) was inadvertently removed from the Consent Agenda. COUNCILMEMBER JAECH MOVED; SECONDED BY COUNCILMEMBER KASPER, TO APPROVE ITEM (0). MOTION CARRIED. FORMAL APPROVAL OF APPROVED ITEMS FROM FEBRUARY 20 1990 ADMINISTRATIVE SERVICES COMMITTEE MEETINGN THE WSENTAGENDA] ,COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER DWYER, TO RECONSIDER ITEM (Q). MOTION CAR- RIED. With respect to Item A in the Council packet memorandum, "Transfer from Council Contingency Fund 0119 (Personnel Reserve) to the General Fund f001, Accounting Division, for emergency personnel assistance", Councilmember Kasper said he had made a motion at the Administrative Services Commit- tee meeting to transfer monies from the Council Contingency Fund on a monthly basis only until the Council met as a whole and decided how to disburse the funds. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO MODIFY PARAGRAPH "A" OF THE MIN- UTES TO REFLECT A DRAW DOWN AS WAGES ARE REQUIRED ON A MONTHLY BASIS. MOTION CARRIED. The other items listed in the memorandum were considered approved. They were: (B) - appropriate $8,590 of the General Fund 1001 cash carryover to the Parks & Recreation Division for a recreation activi- ty; (C) - approve an interim increase of 15% in each of the income levels required to qualify for a low income water utility base rate discount; and (0) --.approve the continuance of -the H.O., Hutt Property rental lease agreement on a month-by,-monthbasi..0 ti.,i a market�,rgntal survey is compiet-` ed. The-survey.is to be done immediately. -Rev'N'th s t d' wet6i kutt house;'ine uding''previa ous"and Current Planning,Board.recommendations, and expenditure totals. FORMAL APPROVAL OF APPROVED ITEMS FROM FEBRUARY 20 1990 COMMUNITY SERVICES COMMITTEE MEETING I M R H THE -CONSENT AG NDA Councilmember Kasper said he was surprised that the minutes from the meeting were on the Consent Agenda for approval because that is a deviation from past practice. He noted that there was not a quorum at the meeting after 10:30 p.m. City Attorney Scott Snyder said the structure of the committee in the past has been to have as many Councilmembers present as were available, or in the specifically designated committees con- sider Staff items and then submit them to the Council for final approval. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO ACCEPT THE LIST WITHOUT APPROVING OR DENYING ANY ITEM. MOTION CARRIED. ADOPTION OF ORDINANCE 2761 PROVIDING FOR CONDEMNATION ACTION FOR ACQUISITION OF PROPERTY FOR PUBLIC WORKS FAC1_LITY LITEM (S) ON THE CONSENT_AGEHAA,( PCity Attorney Scott Snyder said Mrs. Wolfe is disabled and is represented by an attorney -in - fact. He recommended passage of the condemnation ordinance to expedite the matter. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER PALMER, TO APPROVE THE ORDINANCE 2761. MOTION CARRIED. ADOPTION OF ORDINANCE 2762 PROVIDING FOR CONDEMNATION ACTION FOR ACQUISITION OF CERTAIN EASEMENTS R SHELL CREEK P1P L N NO AMEONG RDINANCE 2751 LITEM N THE CONSENT AG NO City Attorney Scott Snyder noted that the .ordinance represents a change in the path of the ease- ment in order to have it pass wholely across one tract. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE ITEM (S). MOTION CARRIED WITH COUNCILMEMBER KASPER ABSTAINING. EDMONDS CITY COUNCIL MINUTES Page 3 FEBRUARY 27,1990 must be completed and submitted to the State by February 28th and March 2nd, Ms. Block said CZM 306 funds are intended to fund planning and public information efforts for the waterfront and related watersheds, and CZM 306 A funds are available for small acquisition and construction projects. Ms. Block said the Community Services Committee recommended on Tuesday evening that the Planning Board submit a recommendation. and the Board recommended that Staff submit applications for CZM 306 funding for the following projects: 1) continued monitoring of environmental impact of Brackett's Landing Phase I; 2) study of potential pedestrian access over railroad tracks to pub- lic tidelands; 3) study of potential "daylighting" of stream that flows out of the marsh and through a pipe to Puget Sound. Study of the function of the tide gate in the pipe through which this stream flows and determination of whether it should be removed or replaced; 4) design of marsh walkway and public access to Goodhope Pond; and 5) wetlands inventory. The Board recommen- dation that Staff submit applications for CZM 306A funding for the following projects: 1) renova- tion of the Beach Ranger public information facility; 2) construction of a marsh walkway; and 3) bollards, bike racks, and benches for the existing pedestrian path from 75th Place West to 75th Avenue Nest. Ms. Block said the Planning Board has recommended five items under the 306 category, but she believed three or four is a more reasonable number to accomplish. Councilmember Hertrich inquired about the location of the walkway. Ms. Block said it would be constructed from the hatchery belt on the east side of the marsh and would tie into the walkway around Harbor Square and along the north boundary to the lookout. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO AUTHORIZE A CZM 306 APPLICATION FOR ITEMS 4, 3 and 1 IN THAT ORDER. MOTION CARRIED. Councilmember Palmer noted that the Beach Ranger public information facility was recently renovat- ed. He inquired what improvements were necessary and if the facility would have to remain as a Beach Ranger.facility for twenty-five years if the City received funding to make those improve- ments. Parks L Recreation Division Manager Arvilla Ohlde said minor improvements were made to the facility last year but it did not make it conducive to public use or access into the build- ing. COUNCILMEMBER HERTRICH MOVED. SECONDED BY COUNCILMEMBER JAECH, TO AUTHORIZE A CZM 306A APPLICATION FOR ITEM 12. MOTION CARRIED. %MIEW, OF:ifff '1HOUSE' STATUS o,%? Parks b Recreation Manager Arvilla Ohlde reported that on February 20, 1990, the Administrative y Services Committee received a request from Staff to authorize an outside review of the rent to be assessed to the Hutt house. The Committee brought up the question of the Hutt house future and requested an immediate review. Ms. Ohlde said the review included the previous and updated Plan- ning Board position, a compilation of costs, and the status of the roofing contract. Ms. Ohlde said the Planning Board considered the matter on February 21, 1990 and reaffirmed its 1986 position to remove the house. Ms. Ohlde said the City Engineer contacted the roofing contractor and ascertained that the City can withdraw from the contract at a minimal cost (a few hundred dollars) compared to the $6,000 to complete the job and the contract is on hold. Mayor Haughten noted that the City received a letter from several neighbors requesting that no permanent action be taken on the Hutt house pending further options and recommended that a commit- tee to study the matter be established (on which they would serve), the rent be increased by $100 per month, that the lease be extended for one year, and that the Mayor and Council review the t matter within one year. Councilmember Jaech said she received a telephone call from Marge and Ray Martin concerning the �! house. k Councilmember Nilson said the City accepted the property in good faith, and the wishes of the t• Hutts were fairly clear at that time. He said the City is morally obligated to put to rest any r discussion of removing the house. 'e. City Attorney Scutt Snyder read paragraph "E" on page 3 of the deed into the record, noting that there is no mention in the deed or conditional sales agreement of having to retain the house. Ms. Ohlde submitted a newspaper article to the City Clerk for distribution to the Council which quoted Mrs. Hutt's desire to retain the trees and the arboretum atmosphere. 1 EDMONDS CITY COUNCIL MINUTES Page 9 FEBRUARY 27,1990 Councilmember Palmer reported that King County Council recently determined that lands acquired and held, for park purposes cannot be used for non -park purposes. He said it was their judgment that that precluded the use of houses on park property for any purpose other than directly and R clearly serving park and recreational functions, and it was their opinion that rental houses were not conducive to the reasons for acquiring parklands. He noted that the Parks Board has stated that the Hutt house inhibits park use. Councilmember Hertrich noted that many citizens were interested in the status of the park, and he recommended that the roof project be postponed and a public hearing be scheduled. Councilmember Palmer said a review of that nature ignores that similar conditions exist in several other parks tit in the City. He believed a discussion with respect to policy is a separate issue from individual rental houses. He did not believe the idea of a subcommittee was a good one. He said the City +. has selected members of the community to serve on the Parks Board, and it is part of their respon- FA sibility to assess the needs of the community in regard to all parks. He said the idea that was put forward identified a select group of persons with a specific link to the park, a specific role in how it is developed. Councilmember Jaech said the two structures in the park have the potential to be used for park or recreational functions. She said many citizens are interested in the disposition of the park, and she believed a public hearing should be held and then a decision made. Councilmember Dwyer believed it would be best not to have the structures in the park, but he was most concerned about the desire of the Hutts when they deeded the property to the City. As a procedural matter, Mayor Naughten adjourned the meeting at 10 p.m. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO EXTEND THE MEETING FOR FIFTEEN MINUTES. MOTION CAR- RIED. �e Councilmember Kasper said he objected to the tenant "running around causing trouble to stay in Oil that house". He believed the rent is too low and should be more than doubled. He said the only = reason the tenant is in the house is to prevent deterioration of the structure. Councilmember Kasper noted that the cottage is in a fairly good position for security purposes, and he said the house has aesthetic quality but should not be maintained as a rental unit. Councilmember Palmer wished to restrict the discussion at the hearing to only that of the struc- ture within the park or the rent and not regarding any tenant. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER JAECH, TO SCHEDULE A PUBLIC HEARING ON MARCH 20, 1990. MOTION CARRIED WITH COUNCILMEMBER KASPER AND COUNCILMEMBER PALMER OPPOSED. Mr. Snyder said the cottage was being utilized for security purposes when the property was first rented, and the house was rented, generally, to preserve it while it underwent improvements. He -j, said the lease has always contained a provision that the current tenant would be the first person to be offered the property, but the Council reserved the ability to take that property out of lease. Mr. Snyder said the key issue is that the City has a clear public benefit that will sus- tain rental as long as the property is preserved for a specific purpose but if, at some point, the property were used simply for rental purposes, he said it would be a violation of general :State law regarding the use of park property. �'•r�YBc�+dMT171iN.�1:Y�15'tllAfae-T¢MY'r hlwM h-i�il,Vrrti'A`.dr.K*^q=:::y.AAA..�.e�-• ••� WYOR Mayor Naughten noted that the Council received an invitation from the International Student Organ- ization at Edmonds Community College to attend their "Carnival of Peace" on March 2, 1990. Mayor Naughten said he will be out of town on March 6, 1990 attending the National League of Cities conference. COUNCIL Councilmember Palmer said he would like a copy of the appraisal for the Tuson property. Councilmember Palmer suggested that the Council discuss at the Council retreat the public disclo- sure information that the City requires. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO RESCHEDULE THE MARCH 13, 1990 MEETING TO MARCH 12, 1990 BECAUSE OF THE POLITICAL CAUCUSES TO BE HELD ON MARCH 13. MOTION CAR- RIED WITH COUNCILMEMBER HERTRICH OPPOSED. EDMONDS CITY COUNCIL,MINUTES Page 10 FEBRUARY 27,1990 11 ❑�'� ��hs r�Q 1� INSPECTEb ��ti� r�Gy G Ui W SINCE v �Q 1956 Buyers Home Inspection Service 19707 64th Avenue W. • Lynnwood, WA 98036 Lynnwood 771-5852 Bellevue 454-8053 Mobile 948-5154 RECEIVED APR 5 1990 INSPECTION R E P o FAT FOR: Edmonofe City Mork CITY OF EDMONDS MAYOR MAUGHTEN 9,309 187TH S.W., EDMONDS, WASHINGTON TABLE OF CONTENTS Introduction 2 Neighborhood and On Site Improvements 4 Exterior of the House 5 Roof 6 Foundation 7 Ventilation System 8 Heating System 9 Plumbing System 11 Electrical System 13 Interior Walls, Ceiling, Floor, and Doors 15 Comments 16 Glossary Page - 1 INTRODUCTION We do our best to make a complete inspection of the Real Estate property described herewith. We strive to give you all of the information that you will need to make a knowledgeable decision about this real estate property inspected. This is a report of the visual observations made in the readily accessible areas of the building and of the apparent conditions existing at the time of the inspection. Our inspections are conducted according to, and meant to meet, the current Standards of Practice of the American Society of Home Inspectors. The main purpose of the inspection is to detect the major deficiencies which could significantly affect the value of the property. DISCLAIMERS: HAZARDOUS MATERIALS: We do no testing for environmental hazards unless specifically asked, and we take no responsibility for such hazards. If we find what we feel is a hazardous condition we will gladly tell you so, but that is the extent of our responsibility. UNDERGROUND TANKS & PIPES: ` This is a visual inspection only, and we take no responsibility for any kind of underground tanks, such as septic tanks and buried oil tanks etc. LEGEND: (Frequently used terms) GOOD: In the same condition as it was new. Page - 2 AVERAGE: Original equipment still functional. ADEQUATE: Possibly worn some but still in working order. FUNCTIONAL: Poor in appearance, but functions as it should. INSECT SIGNS: Insect droppings found but insects not seen. APPEARS TO BE PROPERLY INSTALLED: Installed to average construction standards. This house was inspected on April 3, 1990. Accompanying me on the inspection was Tom King of the City of Edmonds on the first part of the inspection, and during the remainder of the inspection there were several people around the house. The weather was clear, and the ground was dry at the time of this inspection. The temperature was in the mid 60's. The report is as follows: Page - 3 NEIGHBORHOOD AND ON SITE IMPROVEMENTS The area is served with overhead electric wiring. There is'public fire protection in the area, and the nearest fire hydrant is at the street. There are no street lights in the area. The sanitation system consists of municipal sanitary sewers. There are no storm drains. The water supply is public. The street is gravel. There are no concrete curbs or sidewalks. There is no room for on street parking. This lot has a slight slope to the west. The house sits below street level. The landscaping is native. The driveway material is gravel. The driveway is not sloped away from the garage door. The yard slopes away from the house on all sides. Page - 4 EXTERIOR OF THE HOUSE DESCRIPTION: The house is approximately 54 years of age. It is a wood structure, and the walls are approximately four inches thick. The exterior wall finish is beveled cedar siding, with a brick veneer. The roof design is pitched, and there is no roof material at this time. The windows are wood. The doors are wood. There is a two car detached garage. CONDITION: The exterior walls have several siding board missing and broken. The east wall of this house is decayed. This is a bathroom wall, and there is decay from the ground to the roof including the ends of the roof rafters. There were carpenter ants found in this area. On the south side of the house there is also decay, and there were powder post beetles in the logs at the bottom of the cantilever. There is wood soil contact back under the cantilever on the south side. The ground is improperly graded around and under this cantilever. There is a green house attached to the south side of this house. It is very old. It has broken glass, and the metal is starting to decay. There is wood soil contact on the west side at the windows. There is a brick planter that is broken. The exterior walls have used brick veneer around the bottom eight feet of the walls. Used brick is not recommended for exterior use. Page - 5 ••64 DESCRIPTION: The roof soffits are plywood. There are no fascia boards. The gutters and the downspouts are being replaced. There is no roofing material at this time. CONDITION: The roof had been removed from this house at the time of this inspection. The roof was covered with asphalt impregnated felt only. The main living part of the house was covered. There was decay found in all parts of this roof that were checked. There was either dry rot, carpenters ants, or termites in every board touched by this inspector. There are some rafters and ceilings joists that are not affected by the wood eating insects or decay. The parts that are not affected do not have adequate the headers under the rafters for adequate support. There are some dormers that do not have adequate support under the. rafters. The sheeting in part of the roof is badly decayed. It appears that this roof has been leaking for many years, with the water running down the bottom side of the roof sheeting. When this water hits the exterior walls it would normally run off the sheeting and rafters and go down the walls behind the siding. In my opinion there could be quite a bit of decay and wood eating insects found behind the siding on parts of this house. Page - 6 FOUNDATION DESCRIPTION: The foundation around the perimeter is concrete block. The interior foundation is posts and piers. There is a concrete fireplace footing. This house has a small basement and a large crawl space. CONDITION: The crawl spaces have inadequate room to actually crawl under the house. There are several beams that are over spanned in the crawl space and basement. There are signs of wood eating insects seen with a flash light when shined back underneath under the floor. This crawl space has not had adequate ventilation. All of the framing material has turned very black from the lack of air movement. This black consists of mildew. There was some decay found in the floor beams and floor joists. There is also wood soil contact in the crawl space. Page - 7 VENTILATION SYSTEM The roof to this house does not appear to have adequate ventilation. I suggest that a ventilation ratio for this roof be one square foot of ventilation for every 300 square feet of floor space below. This ventilation should be divided between the top of the roof and the bottom, and installed so that all parts of the roof are vented. The interior of the house takes ventilation through windows and doors and appears to be adequate. The crawl space has no ventilation. I suggest that ventilation be added to the crawl space at a ratio of one square foot of ventilation for every 150 square feet of floor space above. Page - 8 HEATING SYSTEM DESCRIPTION: The source of energy for this heating system is fuel oil. The type of heating system is a forced air 60,000 BTU furnace. The heat is distributed through heat ducts. The heat is controlled by a wall thermostat. There is one masonry, one portable fireplace, a wood stove, and two wall electric heaters for back up heat sources. CONDITION: The heating system was operated by turning up the wall thermostats. There were no filters. The distribution system appears to be adequate. The fan motor runs quiet. The flame is dirty, and does not burn with an even flame. There were no leaks found. The housing around the furnace is badly rusted. There did not appear to be any asbestos on any heat ducts. A heat exchanger cannot be accurately checked on a visual inspection such as this, but the average life for a heat exchanger in this type of furnace is 15 to 22 years. It would be my suggestion that this heating system be removed, and a new heating system installed. It is my opinion that this heating system is not worth much effort to repair it. The oil storage area for this furnace is an above ground tank. There appears to be some kind of heat to all habitable areas of the house. The system is very old. I would guess this system to be approximately 50 years old. It is a General Electric combination furnace and air conditioning system. There are two electric heaters. One is upstairs, and one is downstairs. Both heaters function properly. There is a river rock fireplace in the living room as a back up heat source. The fire box is decayed, there is no Page - 9 damper, the stack is decayed on the inside, and there are no flue liners. The face appears to be okay. In my opinion this fireplace should not be used. It does not appear to be worth repairing. I suggest that it be removed. There is a portable fireplace in the house. This fireplace appears to be inadequately installed. It may have a heat shield inside that was not seen by this inspector. In that case the fireplace could be alright to use. There is a wood stove upstairs. It is improperly installed, and it should be properly installed or removed. Page - 10 PLUMBING SYSTEM DESCRIPTION: The water supply to this house is a public source. The water pressure is 90 PSI static. The main water shut off valve is under the sink. The water pipes are galvanized. The drain pipes are cast iron. The drain lines empty into a municipal sanitary sewer system. There are not adequate roof vents for the plumbing fixtures. There is a front hose bib. In the back there is a pipe coming out of the wall with about four hose bibs on it. There is a sink in the kitchen. There are washer faucets, and a washer drain in the utility area. The source of hot water is a 40 gallon electric water heater. There is one and a half bathroom in this house. The full bathroom consists of a toilet, wash basin, and a bathtub with a shower. The half bathroom consists of a toilet, and a sink. CONDITION: The water pressure' is to high. The water pressure should be between 30 an 80 PSI static. I suggest that this home have a pressure reduction valve installed in the main water line coming into the house. The main water shut off valve appears to function properly. There is one 1 1/2" vent going through the roof from the bathroom. There is a two inch vent going part way up the back wall from the kitchen sink. There are no vents for bathroom #2. The plumbing outlets were checked for the presence of methane gas, and none was found, however at different times, and in different atmospheric conditions there could be methane gas emitted from the plumbing fixtures. Page - 11 There is no plug for the downstairs wash basin. The plug for the bathtub did not hold good, and did leak. The shower around the bathtub was badly mildewed. The functional water flow to this plumbing system is very low. When the water is turned on to the kitchen sink, the downstairs wash basin, and the bathtub there is very little water to any fixtures. This could mean one of two things or both. The water service from the street to the house is partially plugged, or there could be corrosion in the plumbing lines in the house. This would need to be determined by a qualified plumber. There were no leaks found in any water lines or drain lines. The pipe in the back of the house with the four hose bibs on it is bare, and out in the open where it can easily freeze in the winter. The kitchen sink is adequate. There is no dishwasher or garbage disposal in the house. The hot water tank has a insulation blanket. The tank itself could not be seen. The hot water temperature is very low, being approximately 90 degrees Fahrenheit. The renter claimed he has turned the water down to that temperature. This could be the case or there could be a bad heating element in the tank itself. Page - 12 ELECTRICAL SYSTEM DESCRIPTION: This house is served by an overhead 120/240 volt electric service. It is connected to a new 200 amp distribution panel using #2/0 copper wire. There are six 240 volt branch circuits, and 16-120 volt branch circuits. The wiring throughout the panel is copper. The range and heating system wire is also copper. There is a GFI circuit. There is a doorbell, but no smoke detector: There are adequate lights, switches, and outlets. There are appliance connections for a dryer, washer, range and oven, and water heater. CONDITION: The electric service drop runs through the woods for quite a distance, and there are limbs from these trees rubbing on the wires. I suggest that all limbs be trimmed back from these wires to allow free swing of the wire without touching any limbs. This should be done by a knowledgeable person as there is a danger involved in trimming trees this close to the wires. All lights were properly wired through switches, and function properly. At least one outlet per room was checked. Most of the wall outlets are two hole outlets, but there are some grounded three hole outlets. There were some light fixtures that did not turn on. It is assumed that this is burnt out bulbs. The electric wiring has been updated to some extent. The wire in the walls has not been updated apparently, and is still knob and tube wiring. There have been some wires ,run in the attic that are improperly anchored, and there is at least one wire that is improperly placed which runs up ,the exterior wall sheeting.:: It is tucked in behind the roofing material. There are several other wires that are Page - 13 improperly anchored. Some of the been improperly anchored. v new wiring installed has Page - 14 INTERIOR WALLS, CEILINGS, FLOORS, WINDOWS, & DOORS DESCRIPTION: WALLS & CEILINGS: The walls are paneled, except in bedroom #2 which is drywall, and the kitchen which is wallpapered. The ceiling in the living room is jip board. The ceilings in bedroom #2 and the bathroom are drywall. The remainder of the ceilings are tile. FLOORS: The floors in all rooms need covering. WINDOWS: The windows are wood uninsulated windows. DOORS: The interior doors are wooden, with metal hinges and latch sets. CONDITION: WALLS & CEILINGS: All of the walls and ceilings need to be painted. Most of the ceilings are sagging to some extent, and would need some work done on them to bring them back up to being straight and level. FLOORS: The floor covering is pretty well worn. The carpet is worn out. Some of the tile is broken and loose. The remainder of the floor covering is asphalt tile and is pretty old. The stairway going to the upstairs does not have an adequate handrail. WINDOWS: A few of the windows work, but most do not work. Most of the wood work has turned black from mildew and lack of air movement. DOORS: The doors are the same age as the house. They all function, but need to be re -painted and re -adjusted. There is no weather stripping'on the exterior doors. The kitchen cabinets need to be re -finished. Page - 15 COMMENTS This is approximately a 54 year old house. This house is located in a very heavily wooded area of big trees, in an area where it would not get much sunlight. The home has not seen much updating throughout its life. It is almost as it was when it was originally built. There have been some bath fixtures updated. The home has been abused in the last few years. The floors have been kept clean, but the windows, and other hidden parts of the house have not been cleaned. The roof appears to have been leaking for several years, thus the decay in the rafter ends, in the roof sheeting, and downs some of the walls. There is probably more decay in the walls than has been determined at this point. In my opinion this home is not worth the effort it would take to bring it up to date and repair it. There is a large cedar tree about three feet from the south end of the house. If this home is to be updated then this tree should probably be removed. It is very close to the foundation. If it is not already affecting the foundation it will affect it in the future. This home,was not well built at the time it'was built. There are no headers over the upstairs windows. There are simply three 2"x 4" plates running across the top of windows for the rafters to sit on. There are dormers in the upstairs and they do not have proper headers either. They also have approximately three 211x 4" running flat ways across them with the rafters sitting on them. The brick along the outside walls has.not given any trouble. This is used brick and it is porous and can get moisture between it and it can freeze in the winter and start flaking off and the brick decaying. This situation has not happened in this house. Page - 16 It would be very difficult to put a dollar amount on the things this house needs to bring it up to present day living standards without spending quite a bit of time and making an actual cost break down. Just as a guess I can see somewhere between $50,000 and $75,000 spent on the house fairly easily. This will update my estimate from the council meeting. At that council meeting I had not inspected the complete house. This is simply a guess, and is not based on any cost break down of any kind. If repairing of this home is anticipated, I suggest accurate bids be gotten from contractors experienced in this kind of work prior to making a complete decision. Any repairs should be made by a licensed contractor experienced with that specific type of work. We thank you for the opportunity of inspecting this home for you. If you have any questions whatsoever after reading this report, please feel free to call me at 771- 5852. If you should feel that I have missed something on this report, please bring that to my attention, and I will be more than happy to go back and check it at no added cost to you. Sincerely, =` len D.*etr e Buyers Home Inspection Service This report is non-transferrable, and is meant for the person named on the report only. We take no responsibility to any other parties. GDD/ts Page - 17 Alligatored: Cracks in the roofing that resemble the hide of an alligator in build up hot tar roofs. Aluminum Wire: The least desirable wire for wiring a house since it takes bigger wire to carry the same amount of electricity and is brittle and breaks easily. Age Cracked: Cracks in the roof down to the asphalt impregnated felt in composition asphalt roofirq material. Airway: Enclosures around underground windows +nd doors. Asbestos: A noncombustible and heat resistant grayish mineral that readily separates into long flexible fibers and is used in making various fireproof, nonconducting, and chemically resistant materials. It is Conk dered a hazardous material. Barge Rafters: Exterior roof rafters at the gable eids of a house. Beveled Siding: Siding laid horizontal and the edge a.One board over laps the other. Bonding: Connecting all pipes in a house together and hen to a ground system. Brick Veneer: Brick over wood frame. Bulkheads: Dirt retention walls. May be made of concrete, rock, railroad ties, and many other materials. Caulking: The seal around windows and doors. Circuit Breaker: A switch that will turn off when it is overloaded. Circuit Protection Devices: Breaker switches or fuses installed in the main or sub -panels to protect a branch circuit. Copper Clad: The second most desirable wire for wiring a house. Copper Wire: The most desirable wire for wiring a house. Dead Man: A hole filled with concrete and a steel rod going from it to a concrete wall for bracing. Page - 1 Damper: A restrictor in a vent to let air pass through or to be shut off so that air cannot pass through. Distribution Panel: The main electric panel where the electric wiring enters the house. Drip Loop: A loop in the service drop wire which allows rain water to drip off prior to the wires going into the house. Dry Rot: Wood decayed caused by lack of air circulation. Ducts: Pipes used for circulation of air. Fascia Hoard: The board around the outside of a roof directly under the rain gutters. Firebox: The part of the heating system that the fire is ignited in. Fire Door: A door capable of stopping a fire for a period of time. Fire Wall: A wall capable of stopping a fire for a period of time. Flashing: Metal or plastic used to waterproof roofs around chimneys, skylights, and other roof accessories. Flue Liner: The interior of the chimney that the heat and smoke travel through. Flue Pipe: The pipe connecting the firing chamber of a boiler or furnace with a chimney. Forced Air: Air that is moved with a fan. Formaldehyde: Considered a hazardous material, and may be found in many building products or furniture, and has a half life of four years. Functional Flow: The amount of water that comes from a faucet when two or more faucets are turned on. Fuse: A wire that will burn in two when over loaded. Gable Roof: The ends of a house that are on the same pitch as the roof. GFI Circuit: Ground Fault Interrupter Circuit which is installed in close proximity to water outlets and will immediately shut off the electricity if there is an appliance plugged in that has a minor or major short in it. Page - 2 Grounding: A system for grounding electric circuits can be accomplished by fastening an electric wire to a rod driven into the ground or connected a wire to metal pipes which in turn go into the ground. Hearth: The part of the fireplace or wood stove in front of the firebox that is fire proof. Heat Exchanger: The part of the heating system that the flame heats and air passes around the exchanger and moves the warm air to the room. Hip: A roof with the outside edge at the same height all of the way around the house. Hose Bibs: The water faucets on the exterior of the house. Insulation: Blown in means loose insulation is blown into an area. Batts means that insulation is installed in large pieces. Jams: The frame that doors and windows are set in. Joists: The wood material used to support the ceiling or floor. Main Shut Off: The valve that shuts the water to the house off completely. Moss Build Up: Moss growing out of any kind of roofing. Mud Sill: Wood 211x 4" or 211x 6" connecting the house to the foundation. Piers: Concrete base for posts. , Pressure Treated: Wood treated with a preservative under pressure. Radon Gas: A natural gas that comes out of the ground and is thought to be hazardous. It is not commonly found in this area. Rafters: Framing material used to support the roof. Reverse Polarity: The black and white bars on the back of the outlet are reversed. Roll Up Doors: Garage doors made in sections that roll up a track. Page - 3 b i Y Roof Types: Composition Asphalt, Wood Shakes and Shingles,Tile and other shingles, may be installed on roofs with a pitch of 411 and 12" or greater. Build up roofs or torch down roofs are to be installed on roofs 4" and 12" pitch or less. Service Drop: The electric wires coming from the street to the house. Sills: The bottom board on windows and doors. Skip Sheeting: Roof sheeting installed in a way to allow air to circulate through the sheeting and to the back side of the roofing. Soffit: The material covering the exterior of the roof over hang on the bottom side. Solder: Material that is melted between the joints of copper water pipes to connect the joints together. Spaced: The distance between framing parts of a house, such as rafters or ceilings joists etc. Splash Block: Concrete or fiberglass pads installed at the bottom of downspouts to start the water running away from the house. Stack: The part of the fireplace or chimney that goes out through the roof. Static Pressure: The pressure shown on a gauge when installed in the water line. Swing Up Doors: Solid garage .doors that are made to swing out and up. Tie: Small steel pieces sticking out of concrete. Tuck Point: Repair of brick mortar. Vacuum Break: A device to keep a vacuum from building up in a drain line causing water to flow backwards. Vents: Pipes or other means of discharging air out of the house. Vertical Siding: Siding installed vertically. Water Supply: The water source to the house. Wing Walls: Concrete walls protruding out from actual house walls. Page - 4 I' A. Weatherhead: The top cover on the electric conduit where the service drop enters the house. Weep Holes: Holes found in masonry walls, aluminum windows, and other building materials so that moisture can escape. Wet Rot: Wood decayed caused by moisture. Wood Eating Insects: In this area they are termites, ants, powder post beetles. Wood Soil Contact: Wood connected to the house that is also touching the ground. Wood Insert: A wood stove installed into a fireplace opening. Page - 5 April 5, 1990 8726 - 202nd St. S.W. Edmonds, WA 98020 The Hon. Mayor Naughten City of Edmonds 505 Bell Street Edmonds, WA 98020 RU ERENCE: Old Hutt Residence 9309 - 187th St. S.W. EcImonds, WA 98020 Dear Mayor Naughten: I made an inspection of the residence at the referenced address on April 4, 1990. The following are my observations: 1. If it is the desire of the city to make a temporary repair lasting fran three to five years, the roof sheathing should be replaced and all rotted or damaged rafters. The rotted walls at the southeast corner should be replaced and a small amount of superficial damage as required by a detailed inspection. 2. However, if it is the desire of the city to completely repair all rotted or insect -infested material and bring the entire building up to the current codes and safety standards, the entire house should be torn down and rebuilt. 3. There are the following deficiencies: a) The fireplace is cracking and needs replacing because it is a fire hazard. b) There are insect -infested floor members, and the remaining members do not comply with the structural requirements of the building coZle. c) The stairway is dangerous and needs replacing. It does not comply with the code requirements. d) The building does not meet the energy standards. e) The windows do not meet the energy requirements and in some cases the window frames show rot. f) The wood construction of the exterior walls is too close to the earth and therefore probably is rotting. g) There is a lack of ventilation in the crawl space, which will increase the deterioration. h) The building is approximately 60 years old and has outlived its use- fulness. i) Probably the electrical, plumbing and heating systems should be upgraded. 4. I estimate it would cost $120,000.00 to replace the building. Incere hitect ohr� H. Farrens, Jr., Arc Hand delivered to City Clerk -by Ray Martin. RECEIVE' This price is valid for a --� period of 39 days. MENZEL ROOFING APR 10 1990 1408 Walnut St. Edmnnde riW rJArk Everett, Wa. 98201 252-7696 Mr. Jim Hennessey 9309 187th S.W. Edmonds, Wa. Dear Mr. Hennessey, 778 4 582 4-13-86 Thank you for the opportunity to bid on reroofing your home. Below is listed our proposal. tearoff the presently installed roofing repair or replace any deteriorated er missing sheathing on a time and material basis. Time shall be charged at $25.00 per manhour. install 1511 under] iymerlt install a fungus -resistant roofing material with a 20 .year life expectancy new step flashing, roof to wall flashings, -leads, rake flashing and chimney fleshings shall be 'installed guarantee against :leakage for a period of four years Cost of the above is 53385.JO, plus tax, one tnird down and the balance upon campletion. Unpaid balance subject to lZ'r interest charge per month. Sincerely, Rich Menzel G�U RIPI/A U Lil �Ff �✓I i L! L ,j k' "'t Hand delivered to City Cle by Ray Martin on 4/10/90 Page No.( of Pages THRIFTY ROOFING & REMODEL EI'-- 10105-19TH AVENUE S.E. ApR 10 1�90 EVERETT, WA 98208 337-3514 - 745-0160 FAR CM LICENSE #THRISR1121 NC PROPOSAL AND REMCONTRACT APR 10 1990 PHONE DATE pl o 6SAL SUBMITTED TO )1,-- 4-9-90 �MUN45 L t� Gl.� UNG/�— JOB NAME STREET JOB LOCATION CITY, STATE AND ZIP CODE JOB PHONE i ARCHITECT DATE OF PLANS We hereby submit specifications and estimates for: Upon Inspection of house & Rot replacement as possible to see(Visqueen hampered Total inspection.) Bathroom exterior walls 7tx10 south east corner shows rottedlsed. rafter tails & some roof sheeting,window replacement south$idede o ofef0 batfirbomneed plus tax. Replacement cost approx. �12- Bracing of existing rafter runs south end of house south of .dormers is indicated we feel this can be done by bracing from top plates of existing walls below or hangers supported from inside walls of gable ends. Costpx-$800.00 #3-East side lower slope roof section over walkway 71x32 unable tosee completely due to visqueen cover.However if total sheeting replacement & some ��;rafter nn nn replacement 300,0'-500A'. Cost Approx. #4 Install new roof of 15# felt vapor barrier 220#-20 year fiberglass shingles needed fleshings etc. , cost -------------- $2400.00 plus tax. Whese are estimated costs -not to be taken as fixed bid untill further inspection can be made after visqueen cover is removed.Thrifty Roofing & Remodeling is under the understanding that this house may be up for demolition.Thrifty will make an offer to t t . e Prophereby to furnish material and labor — complete in accordance with above specifications, for the sof: oon ose dollars (S Payment to be made as AN extra Ad, cord work Date Hot a Comp a Shakes a One ply Systems Additions* Kitchens a Baths Thrifty Roofing & Remodeling Bruce Vlbbert (206) 337-3514 (206) 745-0160 Res,dential - Commercial - Licensed - Bonded - Insured - THRIFRRI59NH Authorized , , ter and ind our Note: This proposal may be dot of God. withdrawn by us if not accepted within i Signature 16 Page No. of Pages THRIFTY ROOFING & REMODELING PROPOSAL AND , 10105-19TH AVENUE S.E. CONTRACT EVERETT, WA 98208 337-3514 - 745-0160 LICENSE #THRISR1121 NC PROPOSAL SUBMITTED TO PHONE DATE -Ray Martin STREET JOB NAME 'CITY. STATE AND ZIP CODE JOB LOCATION 'ARCHITECT DATE OF PLANS JOB PHONE • we hereby submit specifications and estimates for: Page 2,cont. way access easement for $60,000.00. Terms Negotiable. This would make the present owner money rather than costing him repair cost. Our company has been in business & the family 30 years. We Propose hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: --- see -above spres. ❑n pijI? 1 and 2. -_- dollars ($ }. Payment to be made as follows: AN material Is guaranteed to be as specified. All work to be completed in a workman -like manner Authorized according to standard Any deviation from Involving practices. alteration or above specifications Signature— extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our Note: This proposal may be \ 'rol. Owner to be responsible for insurance for damage insured by fire, tomado and acts of God. withdrawn by us if not accepted within days. Acceptance of Contract . The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Date of Acceptance Signatur Hand delivered to City Clerk on 4/10/90 By -�Aly MAZT74 1317 Grand Ave. APR 10 1990 BUILDING VALUE E J MOORE Everett, WA 98201 IN YouR HCom CONSTRUCTION258-4415 Edmonfs City Clerh Submitted Toa Phone Date �L Job Name I _ Or Address Mailing zC Address Contact Person Phone Job No. E J MOORE Constnictlon proposes to furnish all materials and perform all labor necessary to complete the following: S — _ZE, b — T . TIC g' s n F 06- PA-1b llg6 a- Q Prt"-TL:'7'zS i3-FF C:t-�D /1*15bv _f _ NffbJ 4-2,noic' �. t +JCa tom - nsi✓ I� ��- n� c2r�ss 3. R&L15CD LL,1W 1� �7L7�Y3..�r.][o_ � � Nm.-i R-nn C�t..]�.SPff-L►� Ir�ri't_1cT�ti-7� __ L-��� rl-y�rc� P� 2-1E)" [;�tvLQ1.J aa-,To � NDa (� �.' L ,�-L•a � �[f3-c..k.. V 1 s�+(uC-7�J n Ca /1-44 , QZ9LAkZ f0n�_ w'A-41 So P967Z9-C 71Hr rho ;FT LAi ; ,,.3 3�33 t'"rv�'r✓ nx� _ __ 1N7> p 1.5672_l ls_ST��7 Gil fLY3 l r,� i GbIZICI �� i3 O ❑ (.t7� 5 �3� 1rGrFT- ❑ �14 3 ' �� 5 i 1 th A77 ems.- F P f} (LE--aTA F Ar A P P R14k s 9 V-- _ - nl t-E I -a rK -\-Ser— ! L t4 LLy _ ya LCrO 1D t nr Cyr Nr,�> 'POP -j ct.• S P el-NX4 71!?...CPrvr. �I.1lnt R�c�-"'[`� �V�2T�arL'-`iZ �7�C�.'Q-I- C'�`3"►rl3 iS R utEw is P�arsr sc ,• -s o� ,t.V. s 1'� `Y 1}t5 Q7►m{J fa iV a [�-O►rr1 E i tfL. [1u bt'LS n F F .-, V ►�� �'�� e +,r. lE A S= i Ca. 12>~ Cafe i t�� Nfl �a�r �c� �1 rr`� } A-P OP—e vi=-� We are BONDED and INSURED; LICENSE number EJMOOb*122*ML All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Our workers are fully covered by Worker's Comp. Insurance. Total price (including sales tax) for work and materials as described above: dollars ($ Payment to be made as follows: If this account is not paid as agreed, the purchaser agrees to pay For J t1CTION interest of 1.5% per month on the unpaid balance and the cost of by' D ner _preparation,_ filing of liens, a_reasonable. attornev's fee. or a col-' T ' may a ithdrawn,, by us if not accepted within days. GENERAL CONTRACTOR CUSTOM REMODELING nratbra n e�ooc'tzrrt� as a general contractor of and has posted with the ate a bond f60001or breach of contract In the conduct of the contractor's business. This bond may not be s ufficient to REAL ESTATE WORK ORDERS materials used In your construction project or any employee of the contractor or subcontractor is not A payment. It you wish addidionat protection, you may request the contractor to provide you with origi• neral Information Is also available from the department of labor and Industries. Call 1.800-647.0982, E J MOORE Signature (or authorized agent) CONSTRUCTION ,e Licensed Eric J. Moore Bonded Date of Acceptance 258-4415 Insured uu tan+txx:•rxz•m� -ict. Then return the white & pink copy to me. i .: ' ion i lift BLUEPRINT HOMES k'LA n.,mnw `_x� General Contractors 420 Sth Ave. S. "C" Edmonds, WA 98020 / / 1-$3$3 Edmonds City Council April 9, 1990 City of Edmonds Edmonds, WA 98020 Attn: Mayor Larry Naughton Subj: H.O. Hutt Residence April 5, 1990, I inspected the structure at 9309 i87th St. S.W., Edmonds, Wa. Since the home is in the trees and not carefully maintained, the damage is severe: Signs of termites and powder post beetles in the basement are prevalent ir, most of the structual beams. Dry rot in south east corner of storage room. The roof rafters and sheeting are rotten in approximately 2/3 of the roof. Dry rot in the wooden windows. The house was constructed in 1928, approximately, and the structural integrity is very wean, overspanned and under szed. The fireplace has large cracks in the firebox and there is no damper. The airtight stove in the entry and the trash burner in ti:e kitchen do not have basic fire protection. The stairs to the basement are steep and odd sues of steps. In my opinion, a bandaid repair could be done for $25,000 to $30,000, however, this would be a short term fix, two to Lour years. The City' could have a great liability problem with a structu-re this old and overstressed. To rebuild the existing structure from the ground up would be too costly. If the City wants to be a landlord, it would be cheaper to build a new home. Therefore, my recommendation would be to demolish the mouse due to economic and liability reasons. Very truly yours, •D"1`"`.e.0 Dough J . :pan President Blueprint homes, Inc. 11 1&6 COMPLETE PEST CONTROL SERVICE Insured and Licensed Fumigators and Exterminators ABLE PEST CONTROL, INC. SEATTLE — BREMERTON — PORT ANGELES 10448-50 Martin Luther King Way S. SEATTLE. WASHINGTON 98178 624-8644 486.3679 722.5300 E S T I M A T E Presented To: a;ez1 c'3 e'er'. -..,mow Address:. %'3 0 /j 2�2 E (�-- 0/>>z, Problem: j LI-7 -- Course Of Action To Be Taken: 5�� L'�Lli/Z4 1�av:.s TG / N C L "/j G , / ,� fr/�f ��t , C .0 � G S,�IJG � , l� � G 6 GL Jf1Li� �� cam, - pa-) /s�£N cc/L/L��T ✓� �?%y� sIJG�.�n. �� t �n��� TU - - 2 of .1y,., S119 f 0:'L7 Priced ;140A SI)at,/r9 /;f I-A-STVl`c-fo >'Av (.XI)wI, Go Service Technicians f Date: %` 6/- G � r8 10 20 r r �V 2p rY O Ile V 119 `Qa � 2S ti • A r 9 • as ❑R , ti � r / 3 1 0 9 „b r A 5 s s o jA 45 '• ] a St R 2 b r � � 18 2 rry + 1+ o 19 i so /, is qp r+ I sn f I x 0 /s ra�r B 43 4° ti° •Y 'A.1 HUTT' PARK Sso `3 ► T s / ! IT op CM • j r `F' 61 P r.AI sp 5 1 -187 T H ST. S-vi. e 3 /to f B U R D 1}DD., so � 5J , 4 2 I W R' s, a °c / /0 66 67 44 r H 0 A I 73 HEIGHTS � k 65 NO. 3 3 8 74 46 so .4 r I 7 •k TRACTS 4 6 5 6 > 189TH YACtiEY ST. S.W. -, 75 N — 64 .r 4 �^3 F2 I 76 47 48 I ED AR L. BLAKE J 1 3 2 77 6° I A 5— - 63 2 190TH ST- S.W. 3 — co 78 re 12022 4sR1s• d 1 of RE Rrw n �' Ql t 19 20 21 22 �•� 50 49 > xa -lib m ml 79 Q 60 Q N D 62 b f P2U?{lB15/ N o 9 � T y2019481 _ n „ 0 N so �' HUTT HOUSE BUILDING MAINTENANCE/REPAIR 1985 - 1989 5:-_. :'+:-.. \-........ -r.-�..v.:�'r-�.-�-..�.-�-.-.-««<.,--:.c..:w-.,.-.::R:C{fi\ ei:MMGkn.•.v.n..: k. Yln� -4ii: S S S S S S CAPITAL PROJECTS SEWER INSTALLATION 1367 1367 Project #G5MA ELECTRICAL REPAIRS 3520 3520 Project # BGLE MISC. SMALL PROJECTS 48 1 1 13 1 161 Project # EBLE lumber, replace glass, smoke detector, plumbing repairs, plus labor ROOF REPAIR 103 999 1 102 Project # EBLC REPLACE COUNTER TOP 11,45 1 145 Project #B1110BA61 REPAIR/MAINTENANCE, STRUCTURAL 856 866 2211 541 4474 Project # BMOBA MECHANICAL/ELECTRICAL 192 242 4 438 Project # B110CA ANNUAL TOTALS 1367 4376 1058 2604 3802 13207 Based on Projecting Accounting data: Figures include labor, equipment, materials, Engineering staff time Sources of funding: General blind 001 2/22/OOrm revised 3/20/00 to reflect Park Improvement Fund 125 1085 sewer installation & 1086 electrical repair Water/Sewer Fund 411 file:llutt MEMORANDUM May 2, 1990 TO: Hutt House Committee VIA: Arvilla Ohlde, Manager Parks and Recreation Division FROM: Pat Harris4� Park Maintenance Supervisor SUBJECT: PERSPECTIVE ON VANDALISM - HISTORY OF EDMONDS In 1989, the City of Edmonds Parks Section spent a total of 149.5 hours repairing or restoring park amenities which had been vandalized. This translates to a labor cost of $2,353.00. Additional material costs associated with vandalism repair totaled $1,500.00 making a combined total of $3,853.00. The frequency and severity of vandalism in our parks compares favorably with other communities of similar size in the Puget Sound. In contrast to Edmonds, larger cities such as Seattle or Tacoma employ full-time staff specifically assigned to repair vandalism. We can feel fortunate that Edmonds incurs an infrequent amount of park destruction. Several factors contribute to our lower rate of vandalism, i.e., the socioeconomic level of the community, civic pride in our park system, design features of our parks, and a quick response rate in repairing vandalism in our parks. There are several categories of vandalism that seem to follow a consistent pattern within our park system. The more development in a park, such as restrooms, signs, picnic tables, the more vandalism. Frequent targets of vandals include destruction of park signs, graffiti, destruction of restroom facilities, intentional garbage dumping, theft of new plantings and damage to our irrigation systems. Our most frequently vandalized parks include Brackett's Landing, Olympic Beach, Yost Park and Seaview. All of these parks have restroom facilities or other public amenities which attract vandalism. Ironically, these parks are some of our most frequently visited parks, and with the exception of Yost Park, all are open and visible from the street which usually deters destruction of park property. In comparison to other parks within Edmonds, Hutt Park has had very few incidents of vandalism. Again, there are few signs or other public buildings which can be destroyed. With the exception of the park entrance sign, Hutt Park consists of a large wooded area with no facilities other than the two houses. Less development seems to equate with less vandalism. 2-2-2-2-2-2-2 Current maintenance activities at Hutt Park are limited to the following: 1. Cutting the grass around the entrance sign. 2. Maintenance of the entrance sign. 3. Removal of trees and vegetation as required. 4. Maintenance of the roadway inside the park. 5. Pruning of plant material. 6. Litter removal. 7. Removal of rope swings and other public hazards. In regards to the maintenance task level of Hutt Park with the removal of the house and/or cottage, it is difficult to speculate potential increases without knowing the changes in park development. Removal of the house and/or the cottage without any significant park development would not alter the current maintenance level or requirements. The addition of garbage cans and/or tables would require more frequent visits to the park by park staff. VANDALI.SM/TXTHUTT MEMORANDUM May 29, 1990 TO: Hutt Committee FROM: Pat Harri <- Park Maintenance Supervisor SUBJECT: PROPOSED MAINTENANCE SCHEDULE FOR HUTT PARK Hutt Park would be designated as a moderately low level maintenance park. This kind of park is usually associated with a low level of development, low visitation, undeveloped areas or remote parks. The following is a proposed maintenance schedule: 1. Turf Care - Low frequency of mowing schedule based on need. Primary areas for scheduled mowing/edging include entrance off 187th Street SW. 2. Fertilizer - No fertilizer required. 3. Irrigation - No irrigation required. 4. Litter Control - On demand, one time per week as required. 5. Pruning - On annual basis and as required to maintain a safe environment. 6. Disease insect control - As required. 7. Snow removal - Only as required. 8. Lighting - Replacement of lights as necessary. 9. Surfaces - Roadway serviced and repaired as needed. Roadway graveled, holes filled on demand. 10. Inspections - One time per week. 11. Maintenance of park fixtures - Benches, tables, garbage cans maintained on an on -going basis. 12. Restrooms - No restroom facilities anticipated. 13. Special features - General service based on lower frequency of park attendance. A safe environment maintained year round. MAINHUTT/TXTHUTT PROPOSED MAINTENANCE SCHEDULE Page 2 Estimated Cost of Maintenance Based on proposed maintenance schedule 2 hours per week $1,800.00 Cost to construct park benches, picnic tables 1,300.00 Signage 400.00 Garbage cans 160.00 Miscellaneous improvements 600.00 TOTAL first year developments $4,260.00 DISCUSSION ITEMS 1. Proposed level of development. 2. Vandalism. 3. Parking and access. a. Internal parking (4-5 stalls) b. External parking (4-5 stalls). 92nd Avenue and 185th SW. 4. Signage a. Internal b. External 5. Park hours and closure. 6. Trail system (lack of). 7. Water protection. MAINHUTT/TXTHUTT/2 CITY OF EDMONDS OFFICE OF THE CITY ATTORNEY 447-7000 FAX: 447-2015 890 19� DATE: May 10, 1990 LARRY S. NAUGHTEN MAYOR TO: Arvilla Ohlde, Hutt Committee l FROM: W. Scott Snyder, Office of the City Attorney RE: Liability of City as the Landlord I am in receipt of the Committee's minutes of April 24, 1990. The City experiences various types of liability with respect to the ownership of any property but has certain protections under state law. Those protections are lost when real estate is utilized for landlord/tenant purposes and there are additional liabilities imposed by virtue of the Landlord/Tenant Act. The City has general premises liability for all of its buildings. It is liable for latent (hidden) and patent (obvious) defects in the property and has general premises liability to keep steps, entrances, etc. safe. Park property, however, is generally subject to the Recreational Use statute. That statute generally provides that a landowner who makes land available for recreation is not liable for the injuries of persons using the recreational land unless the injury is caused by some latent defect in the property. Property which is leased to a private individual is not devoted to recreational use statute, and the City does not have this protection with respect to both visitors of the tenant and persons trespassing on the property. Therefore, the City has enhanced liability with respect to the Hutt property, even for people who illegally trespass. The City Council's ability to exercise discretion with respect to public property is limited for rental property. The Landlord/Tenant Act carefully defines the landlord/tenant relationship. These obligations are intended to protect tenants. While the limits are appropriate in many situations, they limit the City Council's decision making authority. The shortcomings of the Act were very apparent in the past discussion in that the Act assumes that the property will be and remain devoted to rental uses. It does not anticipate situations in which the landlord may want to take property out of rental use. While the courts will not order the City Council to exercise its legislative authority to improve property, the provisions of the Act permit the tenant to remain on the property while withholding rent until repairs or upgrades are made. 2100 Westlake Center Tower, 1601 Fifth Avenue, Seattle, WA 98101.1686 • Incorporated August 11, 1890 • Sister Cities International — Hekinan, Japan Memorandum to Arvilla Ohlde, Hutt Committee May 10, 1990 Page 2 A final item for your consideration is more political than legal. The City is subject to the Open Meetings and Record Act and conducts its sessions in public. A normal landlord makes business decisions in private and does so based on pure economic decisions. It seems that whenever the City leases property, it creates a vocal constituency whose interests may at times be counter to the general interest of the City as determined by the Council. The controversy regarding the lease of space in the Anderson Center to a daycare operator is a good example. While this is not a legal liability, it is definitely a consideration with regard to the Council's ability to make and enforce its decisions. WSS/klt WSS52403M/0006.120.050 BASELINE LIST OF NEEDED REPAIRS AT HUTT HOUSE Basement/Foundation: Install beam adjacent to 8" - 10" diameter log on west basement wall to support floor joist; add support post to beam (Section A large drawing; detail page A, top drawing). Inter tie framing angle at each joist for pressure blocking (Section #1) [Refer to narrative in ¶1 of May 24 report by Building Inspector]. $ Replace_ and install beam (Section "B") in basement to support mid -span of living room floor; install support post midway between 12'6" span as the beam currently is overspanned. $ Replace post and beam (Section C) [See narrative; last sentence ¶1]. Anchor pressure treated plate to bottom of exterior pony walls on old 8" block foundation walls [See detail page "A" narrative 12, 13 second sentence]. $ Install anchor bolts or tie downs to connect foundation system to the floor system [See narrative ¶2, 13 first sentence]. $ In northern section of foundation, jack up beam and install post at Section D. $ Replace north (front entrance area) pony wall under front step near planter with concrete (See section E) [See narrative 11, 13, first sentence]. Repair any decayed wood near the planter and front step landing area - investigate as these may be more extensive than visually showing. $ Remove wooden laundry platform; install proper laundry tray drainage connection to sewer system (Page 2, 12; Sect 1-3). Install heating system; furnace exhaust allowed in center chimney, but from only one heating source; remove all other heating source connections (Page 1, 14). Insulate heating ducts in basement. Install 4 mil poly ground cover under 25' x 20' northern' crawl space under foundation (See detail "A" bottom). $ Install foundation ventilation on west, north and east walls of 25' x 20' northern foundation section as per current code. Isolate 25' x 20' northern crawl area from concrete block basement area. $ Add post and beam to the east addition running east/west; investigate unorthodox perimeter foundation, north/south beams need to be supported plus ventilation installed in this section. Insulate under all floors in crawl space. Install positive connection to all posts and beams in basement and northern crawl space (Detail C). $ Total basement and foundation. $ First Floor Install safety glazing in all full light doors (1-living room, 3-kitchen area, 1-front entry). $ Remove existing fire place and stove chimney and remodel area to enclose walls. Large front window needs a guard rail or safety glazing. $ Remove living room hearth and stand up stove exhaust in center chimney. $ Install kitchen exhaust fan to outside through roof rather than into attic. $ Install an opening kitchen window, remove stationary window. Install new beam over first floor entry to support second story. Install smoke detectors in all living rooms of the house. Install opening window in north front bedroom and bedroom #2. Master bath first floor northern bedroom; replace "S" trap under lavatory. Install opening window in master bath or exhaust fan. $ Remove false ceiling in living room area. Total first floor $ Top Floor Install opening windows in first bedroom and second unfinished bedroom of attic. Raise ceiling height to 7'6" (currently 7') as required in habitable spaces. $ Install ventilation in attic or unfinished bedroom as per UBC requirement. Remove and replace all roof from the upper bedroom south (oldest section of house). New system to be built to ensure sufficient support without dependence on northern roof portions. Remove cosmetic cathedral ceiling installed over bedroom. Install sufficient lateral bracing to upstairs knee walls. Inspect plumbing and bring up to code. Remove flammable insulation (vermiculite) in attic. c Total top floor. Exterior Secure with ties the brick veneer to original second (now inside) exterior wall. $ Remove cosmetic wood veneer wall above brick veneer and replace with new wood cosmetic veneer anchored to old original second exterior wall. OR The two previous items could be totally removed and replaced with all new exterior siding). a Complete repair of roof; remove/replace dryrot and reroof house. Total exterior $ TOTALS Basement First Floor Top Floor Exterior Grand Total c `890-199 CITY OF EDMONDS 700 MAIN ST. • EDMONDS, WA 96020 • (206) 775-2525 PARKS AND RECREATION DIVISION June 6, 1990 E. J. Moore E. J. Moore Construction 1317 Grand Avenue Everett, WA 98201 Dear Mr. Moore: LARRY S. NAUGHTEN MAYOR In April, the City of Edmonds received a repair cost estimate from your company for the Hutt Park house located at 9309 187th Street SW. The City Council gathered information on the needed repairs and recommended the formation of a citizen's committee to review all aspects of the property and to report back to the City Council with recommendations for long term decisions on the future of the house. The committee has spent considerable time assessing the facility conditions and has prepared a baseline of needed repairs to bring the facility up to a livable standard. To allow the Committee to make a logical decision on the future of the house, they are requesting that each of the previous estimators be allowed to provide cost estimates for necessary repairs as outlined in the committee's attached baseline repair sheet. The data received is very essential in assisting the committee in making a recommendation to City Council, therefore, they appreciate your assistance with cost estimates. Sincerely, Arvilla Ohlde, Manager Parks and Recreation • Incorporated August 11, 1890 a Sister Cities International — Hekinan, Japan BUYERS HOME INSPECTION SERVICE A Division of Glen Dole Construction Co, Inc 19707 64th Ave. W. #106 Lynnwood, WA 98036 Phone: (206) 771-5852 June 18, 1990 Arvilla 0h1de City of Edmonds Parks & Recreation Division 700 Main St. Edmonds, WA 98020 We received your request for a repair cost estimate on the Hutt Park house. We are only an inspection company. We give our clients ball park figures of work needed to help them, but we do not give estimates. We are not in the construction business any longer and are not familiar with exact current costs. Sorry we are unable to help in this matter. If you have any questions contact our office at 771-5852. Sincerely, �JAZ %L L Glen D. Detherage,'President Buyers Home Inspection Service GDD/ts MEMORANDUM July 2, 1990 TO: Arvilla Hutt Committee FROM: Renew t y �- SUBJECT: REQUEST TO PERFORM WORK ON HUTT HOUSE On Friday, June 29, 1990, at 2:10 PM, Mr. Farrens called regarding the letter he received requesting cost estimates for needed repairs to Hutt House. He wanted us to know that he is a retired architect and is not qualified to give accurate•, detailed estimates on Hutt House. He also apologized for the delay in responding. Thrifty Roofing & Remodeling 10105 - 19th Avenue S.E., Everett, Washington 98208 (206) 337-3514 THRISRI121 NC June 21, 1990 City of Edmonds 700 Main St. Edmonds, WA 98020 To Whom It May Concern: After Receiving your letter on June 6, 1990, and reviewing the necessary repairs needed at the Hutt Park House located at 9309-187th St. S.W. in Edmonds, we are not interested in bidding on this project. Thank you for the opportunity to be of assistance to the City of Edmonds, but our work load will not allow at this time. If you have any further questions, contact Sue Vibbert at the above address. Sincerely, Bruce Vibbert 'f a Curtis N Martin, President ARTIN SITE PREPARATION Phone (206) 778-3106 SAND - GRAVEL - CRUSHED amm RUCKINGEXCAVATING - FILLRUCKING INC 20610 - 48TH AVE. W. LYNNWOOD, WASHINGTON 98036 CM -A R-TT-"376 N O May 24, 1990 City of Edmonds c/o Larry Brainard 18822 - 94th Ave. W. Edmonds, Wa. 98020 PROJECT: Demolition of Existing Buildings, HUTT PARK,Edmorids P R O P O S A L Demolish and remove existing cottage ............. $ 3,780.00 .......... Sewer capping ..................................... $ 150.00 Demolish and remove existing house & garage...... $ 6,350.00 Sewer capping .................................... $ 150.00 TOTAL $10,430.00 Due to constantly rising dump costs, prices may change after 30 days. This proposal does not include applicable taxes, permits, bonds or fees to governing agencies. Staking, engineering and compac- tion testing by others. Removal of hazardous or toxic materials encountered during demolition, clearing or excavation is the responsibility of the owner.(s). Jeack A. Miller, neral Manager JAM/vc Proposal Proposal No. FRO PN_C 8107 - 222nd ST. S.E. Sheet No: MV _ SUITE A WOODINVILLE-, WA Date 98072 (206) 827-7530 — o Proposal Submitted To Work To Be Performed At �j Nam " Street U Cit Y State Street City. Date of Plans Architect State - 66 Telephone Number .S-7 2— hereby rap se to furnish all the materials and perform all the labor necessary for the completion of ie �{ �1'���vl C� +t-• ct�1 �A �i t5 iz Q c ::,e.rl L J 2-100 vs L (l fiL+�k / f (fez-e All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications submitled for above . work and completed in a substantial workmanlike manner for the sum of Dollars ($ j. with payments to b m� ade as follows: 440 Any alteration or deviation from above specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our contcof. Owner to carry fire, tornado and other necessary insurance upon above work. Workmen's Compensation and Public Liability Insurance on above work to be taken out by • 0/4?w Respectfully submitted 1 ^ Per Note —This proposal may be withdrawn by us if not accepted within -70 days - ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Accepted Signature Date Signature TOPS FORM 3450 Q LITHO IN U. S. A. Mr. Snyder asked if they could recanmend medium density rather than a high density? Mr. Kirschner suggested that they discuss parking. MS. PHILLIPS MOVED, SECONDED BY MR. KIRSCHNER, TO EXTEND THE MEETING To 10:00 P.M. MOTION CARRIED. DISCUSSION REC-RDING THE FUTURE OF TUE HOUSES IN H. 0. HUTTT PARK Ms. Claussen told the Board that the Council has referred to the Board the role of deciding a process to arrive at a master plan for the Hutt Park property. Along with that, was the issue of the use of the hones and the role they would play in the master. plan. Mr. Hahn said that there had been some controversy in regards to the tenants which have resulted in growing suspicions. He felt it was real important to look upon tonight as the beginning of a non -controversial phase in the sense that the Planning Board as the Parks Board will look at the issues independently of actions that have taken place the last two months and who the tenants are. He wanted the Board to instead think about what the nature of the park is and what it should be and under what conditions the park should come into the City. He suggested that the best way to do this was to keep staff at arms length because even from the meeting on Saturday, there was a lot of suspicions aroused. lie said that the staff would be a resource and answer the Board's questions. He noted that there were a number of individuals in the audience who have been involved with Hutt Park. He specifically identified Gordon Maxwell, Don Wells, and Mr. Hennesey. Ms. Claussen reminded the Board that their role at this meeting was to decide what process the staff will go through to make the recommendations. She said that there were a number of ways to do this. They could appoint a committee, have a discussion, hold a public hearing, or make recommendations themselves. She felt there was a lot of historical information available to the Board and they have taken a tour to see the property. She thought the next step would be to ensure public input into the process. She suggested that the best way to do this is for the Board to be the Body that is charged with determining what to do. Side thought the role of the Board was to make sure that it was a public procedure. She again reminded the Board they were here tonight to decide the process and not to make any recommendations. Mr. Kirschner agreed with Ms. Claussen's initial statements that the Planning Boards process of recommendation to the City Council with the related public hearings has worked well in the past and he wanted it to stay the same. Ms. Phillips said that she also mould like to see it run the same way and advertised as a public hearing and invite people who know more about the historical background of the parks. Mr. Hahn said that even though the meeting was not advertised as a public hearing, one of the letters that was sent out stated that the people from the audience would have the dpportunity to speak tonight. Because of this, he felt they should be able to cosxr-nt at this meeting. He again reminded the Bc�d of the people in the audience who had come tonight to speak to the Board on this matter. Ms. Claussen said that they should agree on the process and then open it up to the public but she made it clear that this was not the public hearing and that the Board would have a public hearing at a later date. MS. PHILLIPS MWED, SECONDED BY MR: KIRSCHNER, THAT THE BOARD SET A PUBLIC HEARING FOR FEBRUARY 12 ON THE DISPOSITION OF THE H. 0. HUTT HOUSES INCLUDING HISTORICAL BACKGROUND, LEGAL INFORMATION, AND DEED RESTRICTIONS, AND ADVERTISE IT TO THE PUBLIC. MOTION CARRIED. Gordon Maxwell, 907 Alder Street, was directly involved in the negotiations with H. 0. Hutt and the whole thing came about because one time Mr. Hutt told Mr. Maxwell he had no heirs. That was just like letting the plug out because the City had had their eye on that property for a long time. it was at that time and is now the only first -growth timber left in the City of Edmonds. Of course, Mr. Hutt knew it and that was the reason he built the house in the middle of the property so that no body could see him and he could live in his trees. Anyway, it took about two and half years to finally get him around to the point that he was .willing to'make a deal because lie liked to dangle the property in front of the City. As he didn't have any heirs, the price wasn't particularly the object. The point was he wanted to make sure time trees stayed there. They finally made a deal, and Mr. Maxwell thought the Board probably had the document. it wasn't easy and at that time the City, upon consulting with Mr. Hutt agreed, of course, that as long as he or his wife lived, they had the right to live in the house and the City would not do any particular development in the property. At that time the City did not intend to do any particular develognent other than maybe putting some trails in and possibly some plantings. It was intended that it be left in its natural PLANNING BOARD MINUTES Page 7 , January 22, 1986 state. He thinks they kind of loused that up a little because they ran a sewer through the east side of it in order to serve several people. Anyway, that was the intention as to the house, the house was old then and was built and added on to, however they kept it in good repair. They just left it open and felt that if the house was there it would somewhat intimidate people as to the use of the park so that eventually it could be returned to its original and natural state. Anyway, it was a very interesting process to get him to agree to this, and Mr. Maxwell felt the reason was he didn't particularly love the city of Edmonds. He had been a water district commissioner for a long time and was the father of the Maplewood Commumity Club which at that time was outside the City limits so he was kind of at odds with the City slickers down the hill. Anyway, Mr. Maxwell forgot the year this all happened but the intent when the City bought the property was to let them live there as long as they could and then, at that time, turn it back into a natural park with a very minimum amount of development. Mr. Maxwell didn't think there had been any development to speak of since then. He always considered that as one of his achievements because Mr. Hutt used to come to his office about every three months after they signed the deal to show him how healthy he was. He was quite healthy. The other funny thing was they put the sewers up there and one day he called and said that he got a notice from the City that he had sixty days to hook up to the sewer. He said that apparently, The City was in violation of your own ordinance because the property belonged to them and they should have hooked him up to the sewer a long time ago. The City had to go up and hook him up to the sewer. Of course, he had a nice deal, too, because he wasn't paying any taxes and he got to live there. That was the origin of how the property was obtained. Mr. Kirschner asked Mr.. Maxwell about his indication that the City left it open with regards to the houses. Mr. Maxwell said that yes, Mr. Hutt was so healthy that they thought they wouldn't have to worry about it for a long time. The thinking was that eventually, the house mould be taken out because it was contrary to the natural setting amongst the trees. It was fine for the person living in the house, but not for public use. Mr. Kirschner asked whether Mr. Hutt, himself, ever indicated any wishes after he was gone in regards to the houses? Mr. Maxwell answered that he may have although he thought that Mr. Hutt was more interested in seeing that everything was returned to the natural state rather than maintain the house. Mr. Maxwell thought that at the time they talked about the possibility of having a caretaker or something but it was felt then, and he feels now, that to have the house in the middle of the park kind of spoils the natural aspect of the property. The other house down on the road is a different matter because it is just on the edge of the property. He really believes that it was everybody's intent that the house would be taken down. Finis Tupper, 711 Daley Street, had an article that was provided to him by someone that lives up near the Hutt property and was published in February of 1980. He thought that the Board had decided they are on a fact finding mission and he thought it would give them sane insight. One thing that he wanted to say in response to Mr. Maxwell's comments on the natural state was that he dared the Board to find the location of where this pictth7e was taken in the park only six years ago. He then passed 'the article out to the Board. He also wanted to point out that the Board could make a business decision regarding the houses and the income derived from them and look at it in the sense that you were the land lord and it was your house. Would you tear it down? In light of the tight budget squeeze that the City is going to experience because of the loss of Federal revenue sharing, he felt those houses were in fairly goad repair and should be getting fair market value in rent. He suggested that the Board develop a policy that would minimize their effect on the park's use by the general public for a period of time when they have lost their ability to create an income. Don Wells, 186th Street, said that he would withhold most of his comments for the public hearing but at that time he was certain he would urge that there be a committee formed to look into the matter that would consist of interested citizens, neighbors, m>embPrs of the Board who may wish to participate, and staff to cane forward with a comprehensive plan for the park. The park is a beautiful piece of property and well worth preserving and is worth the time of many interested citizens. William Shovel, 18423 High Street, wanted to make a few brief comments because he was at the City Council meeting and was horribly frustrated that he didn't make any comments then and regretted it. He hoped the Board would indulge film that privilege at this time. He didn't want to get into the whole question of the house so much except that when the Board discussed the time table he had a concern about postponing and delaying the decision until May or June. At the City Council meeting it was pointed out that the fire marshal had raised several questions about the electrical wiring. There were a lot of amateur people there that were saying that the fire marshall really didn't know what he was talking about and if you inspect any number of older houses you will find the same kind of. violations. He felt the Mayor took PLANNING BOARD MINUTES Page 8 , January 22, 1986 a bad rap on this and stated when he concluded the meeting that he was concerned primarily about safety. As a person who lives on the north side of Hutt Park, Mr. Shovel was concerned about safety because if you had a short or a fire in that dwelling and in the park in the height of a drought like last summer with the winds taming from south to north, you would have about seven family homes setting up in the north end that would be the first ones to get burnt. People who have been doing most of the talking in the south end wouldn't be effected if the wind was from south to north. He had a real concern about time and thought the Board should be concerned about safety. He stated that it was City property and there were other opinions expressed in the newspaper report and at the meeting about the fire chief saying that he didn't think he could get a truck in there. A number of other people said that you can get a truck in there or you can widen the street to m.ue sure the truck can get in there. He didn't went people who have no expertise on the subject to say that it was all right. He has to count on the fire chief. If the fire chief says that he has a problem, he has a problem because he was a long way form the fire plug where he lives and he needs professionals to tell him that he is safe, not amateurs. Mr. Shovel ccmrented on a statement or letter written by a gentlemen who did quite a bit of the speaking at the hearing and who wrote a letter subsequent to the report that appeared in the ENTERPRISE and said that someday the house would need to be replaced. Not simply torn down, but replaced. This gentleman went on to say that the school district builds a house every year as a learning experience for the kids. Why not ask them to build a replacement building or why not a duplex or a triplex to increase the city's park incase. Mr. Shovel, for one, didn't want a triplex or apartment house in the park and didn't think it was within the context or the spirit of Mr. Hutt's wishes. Once again, he was very concerned about safety and said that if the City lives up to its obligation and legal liability, he would be happy; but if they do anything else, he will be very upset. In closing he thanked Ms. Sullivan for holding a fine public hearing last summer because it was the first time he had ever attended a meeting like that and got minutes afterward that told them everything that happened. There being no further business to came before the Hoard, the meeting was adjourned at 10:00. PB12286 PLANNING BOARD MiNLM3S Page 9 , January 22, 1986 PRESENT Larry Brainard Kim Pierce Bob Dodge Steve Hatch HUTT COMMITTEE MINUTES Tuesday, April 24, 1990 Dr. Van Citters Brian Mason Hank Lewis Arvilla Ohlde The introduction of each of the members occurred, with a concurrence of the group that they would work toward a logical, objective approach to the task of providing a recommendation of the Hutt Property to City Council. It was decided that the group would schedule meetings every other week with the target of Tuesday from 5:00-7:00 PM. The next meeting will be adjusted to be held on Wednesday, May 9, at 5:00 PM. Larry Brainard provided a chronology of the history of the Hutt Property from the point of purchase in 1967; deed restrictions and historical dealings with concerns over the past nine years following Mrs. Hutt's death. He pointed out the most recent concerns and the facts that lead up to the current issue and committee task assignment which is to provide for the City Council a recommendation of the Long Range Plans for the Hutt House and Park. Committee members went over many issues and concerns, topics included: Acquisition 1. What were the initial wishes of the Hutt family? 2. Review of Councilmen Nordquist's March 20 statemegt in the minutes. 3. Mrs. Hutt's desire as quoted in the newspaper article. House Conditions/Estimates 1. Sou the house be a residential rental? 2. Should the facility be remodeled for public program use? 3. What were the past historical repair costs and budget appropriations dedicated to the house vs the cottage? 4. What are the true income and expenditures -over the past 5 years? 5. Are the current appraisals adequate, accurate and well defined? Code Compliance 1. W at is the criteria for reasonable rental standards? Source of Funds 1. What amount of maintenance funds have been dedicated to Hutt Park? 2. Research possibility of the establishment of a trust to provide needed repairs and ongoing upkeep. HUTT COMMITTEE MINUTES April 24, 1990, Page Two Current Lease 1. Tenant has until May 31, 1990 to vacate. City has offered incentives for an early departure. Tenant had indicated a desire to leave by mid -May. 2. Cottage lease status and structural value of facility. 3. Future use for renovated house could be residential rental, city employee rental, civic use with caretaker or upper level museum. Risk 1. Traffic into interior needs parameters. 2. Repair recommendations need to be aware of City liability and realistic (group needs to identify definition of "realistic"). 3. Security and safety of neighborhood. 4. Overall City liability of involvement in a tenant/landlord relationship. Need 1. Economics of a rental income producing property should not be a part of the decision. Park Plans 1. Far reaching/long term goals of the Park as an arboretum. 2. Review Planning Board finding and transcripts of public information from three years ago. Following discussion of issues and information regarding the house and property, it was agreed that the desire to have the Park remain as an arboretum was understood by each committee member. The next step and first step as viewed by all committee members was the development of a Strategic Plan beginning with the first dimension which is the establishment of the Long Range Plans for the Park itself. With this plan complete, the answer to many of the surrounding concerns could be addressed in preparation for a report of the recommendation to the City Council. The committee will review the following list of requested documents prior to the next meeting in preparation of completing a statement of the Long Range Park Plans. 1. Deed. 2. Planning Board Minutes at date of original purchase 1967. 3. All previous City Council Minutes. 4. Documents from Park Board Intrical Public Meetings three years ago. 5. History of real cost; budget of revenue and expenditures for the past five years; clarification of previously presented financial documents. HUTT COMMITTEE MINUTES April 24, 1990, Page Three 6. Copies of current appraisals. 7. Comprehensive Park and Open Space Plan; and public meeting minutes surrounding data input into this document. 8. History of vandalism city wide, Hutt Park and comparison with similar communities. Current list of maintenance tasks performed at Hutt park and estimated effect if house was removed, and if both house and cottage were removed. 9. Statement or presentation by City Building Official as to code requirement necessary for renovation. 10. City Attorney opinion on liability of City as a landlord/tenant relationship in light of accelerated risk experienced by a municipality vs private landlord situations. REMINDER: The next meeting of the Hutt Committee is scheduled for Wednesday, May 9, 5:00 PM, in the Conference Room of the Frances Anderson Center. Dr. Van Citters has informed us he will be unable to attend this meeting due to a conflict in his schedule. - (_: "eJ B1" PRESENT a rd Pierrc Bob Dodge Steve Hatch HUTT COMMITTEE MINUTES May 8, 1990 Brian Mason Hank Lewis Arvilla Ohlde ABSENT Dr. Van Citters The Committee reviewed the packet of documents attached to the previous meeting minutes. It was noted that the decision regarding the house is very difficult as expressed by the many public comments in the past documents. The records show that year after year and meeting after meeting, the issue that surfaces is the need for a master plan or long-range plan for the se•. Many options have been presented over the past and the unanswered question is -how to portray the Hutt's community contribution and historical significance. Is it through the house, and if so, is it in the best interest of all citizens city wide. As a step process to the resolution of the issues, and to put perspective into the recommendation formation, the first issue was categorized into the basic question of what the committee perceived the long-range plans for the park to be: A. It is or needs to have: 1. Observation area 2. Natural walking path/trails 3. Habitat 4. Plants with interpretive signs 5. Council action to protect future sale of park 6. Sign to welcome visitors to the "arboretum" 7. Walk around natural benches 8. Trash receptacles 9. Planned natural trails 10. Maintained plant life 11. Survey of neighbors and users B. It is not or should never be or have: 1. Picnic tables 2. Fires 3. Campsites 4. Center driveway at Hutt House 5. Housing development 6. Paved trails 7. Interior lights 8. Night lights 9. Adjacent property encroachment 10. Dumping (signs) grass clippings, etc. 11. Swings, ballfields, etc. HUTT COMMITTE MINUTES May 8, 1990, Page Two C. Undecided/issues for discussion: 1. Parking 2. Legal rights of City to sell property 3. Perceived security 4. Restrooms 5. Wildlife - maintaining of existing vs promotion 6. Number of signs 7. Amount of marketing of park 8. Wildlife survey 9. Flora/fauna survey The level or extent of development would need to be defined as the Master Plan progresses. The dimension needs to be clearly understood in relationship to what is agreed upon for long-range plans (what levels of paths, how many animals, what levels of marketing the park use). Parameters need to be set. Step two discussed the pros and cons to the actual house: A. Pros (to keep the house): 1. Security 2. Revenue generation 3. Uses of the house a. private b. caretaker c. civic/public use 4. Intent of the Hutt's 5. Part of the character of the -house PA RIL B. Con (eliminate house): 1. Security 2. Cost to repair and maintain, 3. Liability 4. Discourages public use 5. City not in residenti4l rental business to �= The idea of a local "survey" or questionnaire was discussed and needed further discussion, but was generally acceptable to all the committee. The committee requests the following information: 1. Cost estimates for demolition. (Larry Brainard will research). 2. Response from City Building Official regarding code requirement necessary for renovation. (See #9 of April 24.minutes). 3. City interpretation of City's right to sell the park; what case law states or protects from sale by City officials; recommendation on method to protect from any further sale by the Council. (Example: draft Council action --ordinance or resolution to protect). 4. Park maintenance recommendation of removal of ivy on existing trees to preserve their integrity. REMINDER: The next meeting of the Hutt Committee is scheduled for Tuesday, May 15, 1990, 5:00 PM, Frances Anderson Center Conference Room. PRESENT Kim Pierce Bob Dodge Steve Hatch Hank Lewis Arvilla Ohlde HUTT COMMITTEE MINUTES May 16, 1990 ABSENT Dr. Van Citters Larry Brainard Brian Mason The May 16, 1990 minutes were changed to read, Page 2, 13: Virginia Knouse, not Nelson throughout the ¶. Handouts distributed: Map and aerial of Hutt Park Memo: City demolition costs Memo: City Building Official - Dick Mumma Memo: Park Maintenance Schedule Examples of Park Protection Ordinances Review of May 16 Requested Information: #4 Presentation by Parks Maintenance Supervisor on Maintenance Issues for Hutt Park Pat Harris, Park Maintenance Supervisor, presented a written document and explained the criteria for maintenance in relation to development of Hutt Park. There are comparable similarities to Pine Ridge Park in the area of vandalism. He noted more highly developed parks experience greater vandalism due to attractive nuisances but Hutt could experience minor damage - broken glass, defacing signs, and of course, litter. Pat recommended parking be established on the perimeter roads or at a minimum at the cottage location as car visibility could be viewed from 187th by passing Police. Parking further into the interior creates a greater potential for vandalism. It may be possible to provide parallel parking on 92nd, but ownership of the trail access would need to be determined and the grade is difficult, but this site would be of least impact to the neighbors. Parking could also be established on 187th , but there are safety concerns for residents at the west corner of 187th and 94th. Pat pointed out though, that the committee needs to plan for parking as visitors will come with vehicles and the neighborhood will be impacted. It is better to plan for it now, rather than when the problem develops. Pat expressed his desire to see more directional signs near the park with established park hours posted. 2-2-2-2-2-2-2-2 The current informal trails would be best left as they are, leaving them natural. Water needs to be provided for fire safety, i.e., hydrant and water connections in the interior. He recommends against a drinking fountain. Bob pointed out that the committee agrees that benches were okay, but no picnic tables. The biggest problem Pat sees for Hutt Park is the litter and his crew will always stay on top of it. #1 Draft Ordinance, by City Attorney, for Protecting Sale or Trade of Hutt Park. Arvilla stated that the City Attorney stressed a point of order in that the Committee needs to recommend to the City Council its desire to have a Parks Protection Ordinance written. The Council will then direct the Attorney to author the document. Examples of other cities' Parks Protection Ordinances were distributed as reference documents. #3 Demolition Costs Memo of recent demolition costs was distributed. Larry Brainard will provide additional information at the following meetings. No discussion until this additional information provided. #2 Code Report from Building Official for All Structures Written report was presented to the Committee. The list of findings which presented items viewed at the site and needed improvements which would bring the house up to livability. (See document for details). The Committee requests that the Building Official create a baseline list of items that the Committee can use, with City Attorney input, to receive a cost estimate for repair. The criteria for the baseline will be the needed repairs for: a. Liability for residential use b. 1990 City Building Code Requirements C. If any repairs could be grandfathered, and not necessary. Reference from brief notes on attachment --to prepare baseline. The draft baseline and punch list .will be reviewed by Committee members prior to the next meeting and letters will be sent to all previous bidders and appraisers to request cost quotes to provide the needed repairs. If appraisers decline, the Committee will request that the City seek an independent estimate from an official estimator. Each Committee member presented oral summary paragraphs of what they "perceived the park" to be and ten points of interest. 3-3-3-3-3-3-3-3 The Committee agreed that three points of recommendation will be presented to the City Council with details of support for each recommendation. They are: 1. Ordinance to protect the sale or trade of Hutt Park 2. Preparation of a Master Plan of Hutt Park 3. Status of the houses and garage Additionally, a notebook of support data obtained by the Committee will be an addendum presented to the Council at the time of presentation of the three recommendations. Each Committee member will review those paragraphs and points of interest that were received at the meeting, as well as the methods of presentation recommended by Dr. Van Citters (see attachments). The committee members are to be ready to author a draft consensus at the next meeting on June 5, at 5:00 PM. HUTTMIN4/TXTHUTT C(OPY HUTT COMMITTEE MINUTES June 5, 1990 PRESENT ABSENT Kim Pierce Larry Brainard Steve Hatch Bob Dodge Brian Mason Hank Lewis Dr. Van Citters Arvilla Ohlde Bob Dodge presented an update of the May 16 meeting for Committee members absent at that meeting. He reviewed the park maintenance presentation which provided assurances of the level of maintenance that the Parks Division would perform at Hutt Park, methods of security, and the recommendation of perimeter parking rather than interior parking. Demolition costs were reviewed. Larry Brainard presented two bids received from numerous requests. Mark Carton Com an : Owner: Emel Carton, 771-2520. Telcon bid. $18,317.00 - House and garage 8,624.00 - Cottage $26,941.00 - Total He stated there would be difficulty maneuvering large trucks around existing trees along roadway. C. Martin Trucking: General manager: Jack A. Miller See written report. Total: $10,430.00 - All three structures Larry Brainard forwarded a third quote to our office which he received after the meeting (see attached quote). This quote is from Wolford Trucking & Demolition. Total: $9,150.00 - All three structures. The Committee approved the draft letter and punch list to be sent for estimates. The requests will be mailed Wednesday (see attached drafts). The Committee agreed that a quote or call for bid could be obtained for the salvage or intact move of the cottage rather than the demolition. Dr. Van Citters will prepare a draft of the Committee's response to the City Council, taking into account all the points discussed at previous meetings with recommendations and conclusions. The draft will be reviewed at the next meeting, Tuesday, June 12, at 5:00 PM at the Community Services Conference Room, 250 5th Avenue North. Attachments: Brian Mason's Points of Interest C. Martin Trucking Estimate Wolford Trucking & Demolition Estimate Draft Letter and Punch List HUTTMIN5/TXTHUTT HUTT COMMITTEE MINUTES June 12, 1990 PRESENT ABSENT Kim Pierce Larry Brainard Steve Hatch Bob Dodge Arvilla Ohlde Brian Mason Dr. Van Citters Hank Lewis Dr. Van Citters presented a draft summary statement and draft Committee report. The Committee members will review the draft, make amendments and revisions, and bring back to the next meeting. They will include any reference documents they feel are necessary to clarify the written - report. The revisions will be combined at the Tuesday, June 19 meeting with a final document prepared on Thursday, June 21. The last ,details and support data will be compiled at the Tuesday, June 26 meeting in preparation for the City Council Agenda Memo .presentation to be submitted by June 28 at 12:00 Noon. The agenda item is scheduled for presentation at the Tuesday, July 3, City Council meeting. The Committee discussed the following items as points of concern and should be included in the final document: I. Check the actual acreage (By,City records it is 4.7 acres) 2. Parking is not possible on 92rid Avenue West. Committee does not recommend parallel parking on 187th, nor any parking in the interior of the park. It is recommended that not more than four spaces be developed perpendicular to 184th, with angle parking cars facing north. 3. Stress no interior vehicular access. All interior roads would be returned to natural vegetation and trails. 4. Recommend a connecting trail system north of the park to provide public access from High Street to Olympic View Drive. 5. Stress that as the Master Plan process is proceeding, the current Hutt Committee be involved as an intricate part of the planning process and assist the City and staff with the development of the Master Plan. 6. Prepare an Action Plan as part of the Committee recommendation document. DATES TO REMEMBER: Tuesday, June 19, 5:00 PM, Meeting to finalize draft Tuesday, June 26, 5:00 PM, Approve document to go to City Council Thursday, June 28, Noon, Agenda memo submitted to City Clerk Tuesday, July 3, 7:00 PM, Recommendation on City Council agenda HUTTMIN6/TXTHUTT