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Ordinance 1597ORDINANCE NO. 1597 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, REPEALING IN PART, AMENDING AND SUPPLEMENTING CHAPTER 1.56 OF THE EDMONDS CITY :CODE BY THE ABOLITION OF THE CITY COUNCIL AUDITING COMMITTEE; ESTABLISHMENT OF THE CHIEF ADMINISTRATIVE OFFICER AS THE AUDITOR OF SAID CITY, SUBJECT TO REVIEW BY THE MAYOR; EMPOWERING THE MAYOR TO EXECUTE WARRANTS FOR ALL CLAIMS OR DEMANDS ALLOWED BY THE CITY AUDITOR; AND ESTABLISHING PROCEDURES FOR NOTICE TO THE CITY COUNCIL OF ALL SUCH EXPENDITURES; AND CORRECTING A SCRIVENER'S ERROR IN EDMONDS CITY CODE SECTION 1.56.090 AND ESTABLISHING AN EFFECTIVE DATE OF SAID ORDINANCE. THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1.56.010, Section 1.56.020, Section 1.56.030, Section 1.56.040 and Section 1.56.060 of the Edmonds City Code are hereby repealed. Section 2. The following new sections shall be added to the Edmonds City Code as follows: Section 1.56.010 CAO designated as City Auditor. The Chief Administrative Officer of the City of Edmonds is hereby designated and authorized to act as the auditor for the City of Edmonds, Washington, whose duty it shall be to examine and recommend approval or dis- approval to the Mayor of all claims, demands and vouchers presented to the City of Edmonds. Section 1.56.020 Preparation of list of claims, demands and vouchers. The Finance Director shall prepare a list in orderly fashion of all claims, demands and vouchers presented to the Citytn be examined by the Chief Administrative Officer for his recommended approval or disapproval for each claim, demand and voucher presented to the City of Edmonds. Section 1.56.030 Approval or disapproval by CAO - approval or disapproval by Mayor. The Chief Administrative Officer of the City of Edmonds shall approve or disapprove each claim, demand and voucher on said list prepared by the Finance Director as follows: a. Each claim, demand or voucher on said list which is disapproved shall be initialed in the column marked "disapproved" on said list. b. Each claim, demand or voucher not disapproved in the manner set forth above in this Section shall be approved by the signature of the Chief Administrative -284- Officer in that place designated "approved" at the bottom of the list prepared by the Finance Director. C. The list prepared by the Finance Director with each claim, demand or voucher having been approved or disapproved by the Chief Administrative Officer shall be submitted to the Mayor for his review. The Mayor shall be empowered to disapprove any claim, demand or voucher approved by the Chief Administrative Officer or to approve any claim, demand or voucher disapproved by the Chief Administrative Officer. The approval or disapproval by the Mayor shall be in the same method as the Chief Administrative Officer. Upon approval of any claim, demand or voucher by the Mayor, the Finance Director shall draw a warrant upon the Treasurer for each such claim, demand or voucher, which warrant shall be counter- signed by the Mayor and shall specify the fund from which it is to be paid, which warrant may then be released in payment of each such claim, demand or voucher thus approved. Section 1.56.040 Checklist of claims, demands and vouchers to be supplied to the City Council. The list of each claim, demand or voucher approved or disapproved on the list prepared by the Finance Director shall be furnished at least once each month to each member of the City Council, said listing indicating the warrant number and amount paid in the event said claim, demand or voucher was approved and paid or the reason for disapproval in the event said claim, demand or voucher was disapproved and not paid. Section 3. Section 1.56.050 of the Edmonds City Code is amended to read as follows: Section 1.56.050 Compliance with state law for damage claims. No claim or demand for damages to persons or property shall be presented to the Chief Administrative Officer or the Mayor for approval nor approved by the City Council without compliance with the provisions of RCW Ch. 35A.31. Section 4. Section 1.56.070 of the Edmonds City Code is amended to read as follows: Section 1.56.070 Certification of claims. All claims presented against the City by persons furnishing materials, rendering services or performing labor, or for any other purpose shall be audited before payment, by the department head in the City for which department the materials, services or supplies were supplied or performed. The Chief Administrative Officer may audit any and all bills in lieu of any department head. Such claims shall be prepared for audit and payment on a form providing for the authentication and certification by the auditing officer that the materials have been furnished, the services rendered or the labor performed as described, and the claim is a just, due and unpaid obligation against the City. Section 5. Section 1.56.090 of the Edmonds City Code is amended to correct a scrivener's error, which occurs in the second paragraph, to read as follows: Section 1.56.090 Claims for reimbursement for expenses. No claim for reimbursement of any expenditures by officers or employees of the City for transportation, lodging, meals or any other purpose shall be allowed by any officer or employee charged with auditing accounts unless the same shall be presented in a detailed amount; provided, the City Council may prescribe by resolution amounts to be paid officers and employees as reimburse- ment for the use of their personal automobiles or other transportation equipment in connection with officially assigned duties and other travel for public purposes approved by the Mayor, or as reimbursement to such officers and employees in lieu of actual expenses incurred for lodging, meals or other purposes. The rates for such reimbursements may be computed on a mileage, hourly, per day or other basis as determined by resolution. All claims for reimbursement under this section shall be duly certified by the officer or employee submitting such claims on forms and in the manner prescribed by the division of municipal corporations in the office of the state auditor. Section 6. Reserved. Section 7. publication. ATTEST: Section 1.56.060 of the Edmonds City Code This Ordinance shall be effective five days after CITY CLERK PASSED BY THE CITY COUNCIL: FILED WITH THE CITY CLERK: PUBLISHED: 3-22-72 APPROVED: WEr 3-14-72 2-15-72