2009-02-17 TBD MinutesCITY OF EDMONDS
TRANSPORTATION BENEFIT DISTRICT BOARD (TBD)
APPROVED MINUTES
February 17, 2009
The Edmonds Transportation Benefit District meeting was called to order at 11:00 p.m. by Board
President D. J. Wilson in the Council Chambers, 250 5ch Avenue North, Edmonds. The meeting was
opened with the flag salute.
OFFICIALS PRESENT
D. J. Wilson, Board President
Ron Wambolt, Board Vice President
Michael Plunkett, Board Member
Peggy Pritchard Olson, Board Member
Steve Bernheim, Board Member
Dave Orvis, Board Member
Strom Peterson, Board Member
1. APPROVAL OF AGENDA
STAFF PRESENT
Stephen Clifton, Community Services/Economic
Development Director
Noel Miller, Public Works Director
Kathleen Junglov, Finance Director
Scott Snyder, City Attorney
Sandy Chase, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
BOARD MEMBER WAMBOLT MOVED, SECONDED BY BOARD MEMBER PETERSON, TO
APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY.
2. CONSENT AGENDA ITEMS
BOARD MEMBER WAMBOLT MOVED, SECONDED BY BOARD MEMBER BERNHEIM, TO
APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items
approved are as follows:
A. ROLL CALL
B. APPROVAL OF TRANSPORTATION BENEFIT DISTRICT MEETING MINUTES OF
FEBRUARY 3, 2009.
3. PUBLIC HEARING ON AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON
TRANSPORTATION BENEFIT DISTRICT (TBD) AUTHORIZING A VEHICLE LICENSE FEE
AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
Community Services/Economic Development Director Stephen Clifton explained the Board packet
included (1) an ordinance which if approved would enact an annual $20 vehicle license fee, (2) a 2009
TBD budget and (3) an Interlocal Agreement between the City and the TBD.
Mr. Clifton explained on November 18, 2008 the City Council formed the TBD via Ordinance No. 3707.
He reviewed the 2009 TBD budget that listed elements of the 2009 Street Operations Program and items
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February 17, 2009
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that were funded via TBD revenue including general maintenance, patching, cracking, sealing, repairing
the overall network; traffic control; signage; striping crosswalks; equipment; machinery; and
administration. He pointed out although the overall budget of the Street Operations Program was over $1
million, projects of approximately $805,000 can be funded via the TBD. If the Board enacted the vehicle
license fee this year, the Department of Licensing and Department of Revenue have indicated collections
will begin in September or October. Estimated revenue generated from the 3-4 months of collection in
2009 is $179,000 - $239,000. He advised the estimated General Fund subsidy of the Street Operations
Program in the 2009-2010 budget is $700,000 for 2009 and $770,000 for 2010. He concluded the amount
collected in 2009 would lessen the amount of General Fund subsidy.
He explained the Interlocal Agreement states the TBD will reimburse the City for any work City staff
performs on behalf of the TBD.
Board Member Wambolt asked how the TBD portion was calculated. Mr. Clifton answered the annual
$20 vehicle license fee was estimated to generate approximately $59,000 per month. If collections begin
in September, generated revenue for 2009 will total approximately $239,000; if collections begin in
October, generated revenue for 2009 will total approximately $179,000. He explained the overall Street
Operations Program budget was $1.49 million. Staff estimated the percentage of each line item that
would be eligible for TBD funds. For example it was estimated 90% of general maintenance, patching,
cracking, sealing and repair expenditures could be funded using TBD funds.
Board President Wilson asked whether the Board was adopting the budget tonight. Mr. Clifton answered
the proposed budget was included with the ordinance. Mr. Snyder clarified the ordinance was limited to
the vehicle license fee and the budget provides the details. Due to the delay in collection of the vehicle
license fee, he advised the Board would have adequate time to make revisions to the budget.
Board President Wilson opened the public participation portion of the public hearing. He advised the
Board received correspondence from John Heighway regarding putting the $20 fee to a public vote,
raising a question about accountability, and recommending the City identify other sources of revenue for
road maintenance. There were no members of the public present who wished to provide testimony and
Board President Wilson closed the public participation portion of the public hearing.
BOARD MEMBER BERNHEIM MOVED, SECONDED BY BOARD MEMBER WAMBOLT, TO
APPROVE THE ORDINANCE NO. 1 OF THE CITY OF EDMONDS, WASHINGTON
TRANSPORTATION BENEFIT DISTRICT AUTHORIZING A VEHICLE LICENSE FEE, AND
FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. MOTION CARRIED
UNANIMOUSLY.
4. AUDIENCE COMMENTS
There were no members of the public present who wished to provide testimony.
5. DISCUSSION OF DRAFT INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS,
WASHINGTON, AND THE EDMONDS TRANSPORTATION BENEFIT DISTRICT.
City Attorney Scott Snyder explained this was a draft document; the TBD turns the money over to the
City who uses it for the purposes the charter provides. He was still working on the insurance and
indemnity provisions. City staff was investigating the least expensive way of providing indemnity and
protection for the Board including whether the TBD could be added to the City's current insurance pool
coverage via a rider. He anticipated the City would fully indemnify the TBD for anything done by a City
employee. For example, the TBD Board Members would need protection from a lawsuit resulting from a
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traffic accident at an intersection with a traffic light funded by the TBD. He anticipated a final document
would be available for the Board's review and approval at their next meeting.
Board President Wilson asked whether the Interlocal Agreement was new or a template from another
jurisdiction. Mr. Snyder answered these were one -of -a -kind documents as Edmonds TBD was the first.
He was sharing his work with a working group comprised of attorneys for Bremerton and Olympia.
6. BOARD COMMENTS
There were no Board comments.
ADJOURN
With no further business, the TBD meeting was adjourned at 11:12 p.m.
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