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2013-08-06 TBD MinutesCITY OF EDMONDS TRANSPORTATION BENEFIT DISTRICT BOARD APPROVED MINUTES August 6, 2013 The Edmonds Transportation Benefit District meeting was called to order at 6:30 p.m. by Board Vice President Kristiana Johnson in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. OFFICIALS PRESENT Kristiana Johnson, Board Vice President Strom Peterson, Board Member Lora Petso, Board Member Joan Bloom, Board Member Adrienne Fraley-Monillas, Board Member Diane Buckshnis, Board Member OFFICIALS ABSENT Frank Yamamoto, Board President 1. ROLL CALL STAFF PRESENT Phil Williams, Public Works Director Roger Neumaier, Finance Director Jeff Taraday, City Attorney Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder City Clerk Sandy Chase called the roll. All Board Members were present with the exception of Board Member Yamamoto. 2. APPROVAL OF AGENDA BOARD MEMBER BUCKSHNIS MOVED, SECONDED BY BOARD MEMBER PETERSON, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 3. APPROVAL OF TRANSPORTATION BENEFIT DISTRICT BOARD MEETING MINUTES OF FEBRUARY 5, 2013. BOARD MEMBER BUCKSHNIS MOVED, SECONDED BY BOARD MEMBER PETERSON, TO APPROVE THE TRANSPORTATION BENEFIT DISTRICT BOARD MEETING MINUTES OF FEBRUARY 5, 2013. MOTION CARRIED UNANIMOUSLY. 4. AUDIENCE COMMENTS There were no members of the public present who wished to address the TBD Board. 5. EDMONDS TBD SEMI-ANNUAL UPDATE Public Works Director Phil Williams provided the following information: • Edmonds City Council forms TBD on November 18, 2008. Edmonds TBD Board Approved Minutes August 6, 2013 Page l • TBD Board enacts $20/year fee with Ord. No. 1 on February 17th, 2009 limiting the uses of funds collected to maintenance and preservation of streets and related traffic control assets. • $640,944 collected in 2012 spent on maintenance and preservation of City streets, including pavement repair & maintenance, signage management, markings (buttons, curb paint, etc.), crosswalks, and traffic signals. • $325,477 collected in first half of 2013 and $282,230 spent on maintenance and preservation of City streets from January through June, including pavement repair & maintenance, signage management, markings, crosswalks, and traffic signals. 50.46% of budgeted revenue received January through June. • Need to address the ordinance to expand the list of eligible expenses such as electricity for street lights and traffic signals. Mr. Williams displayed several photographs of streets in need of repair due to alligator cracking, raveling at the edges, failed utility patches, etc. He also provided the following information: • $650,000 budgeted for 2013 to come from gas tax for street maintenance and preservation. $50,000 less than in 2012. $265,256 received January through May (5 months — on track) $120,000 budgeted for 2013 to come from gas tax for street capital projects. $40,000 less than in 2012. • Prevailing elevated gas prices and a lackluster (but improving) economy have lowered gas tax revenue estimations. • Total gas tax in Washington 55.9 cents/gallon (7th highest) - fixed • The City has not paved any of its streets with its own general governmental resources since 2008. Deferred street maintenance is costly. • An estimated additional $1.5 million is needed above and beyond current funding levels to provide a sustainable street condition. This does not include capital. Board Member Buckshnis inquired about chip sealing. Mr. Williams answered chip sealing could be a cost effective technique in Edmonds, depending on the street's condition and location. Chip seal can cover more square footage for less money; it doesn't last as long as a 2-inch grind and overlay. He summarized the City did not currently have the funds available to spend on any pavement preservation program. Board Member Buckshnis noted Seattle has dedicated approximately $500,000 to chip seal. Mr. Williams advised Shoreline has budgeted $1 million for chip seal. Board Member Buckshnis asked whether more fuel efficient vehicles also impact gas tax revenues. Mr. Williams agreed they do; during the last two legislative sessions bills were proposed (but not approved) to impose an annual fee on all -electric vehicles that use the streets but they do not pay the gas tax. Board Member Buckshnis asked if the legislature approved a Councilmanic increase of the TBD fee to $40. Mr. Williams replied that increase was included in other larger transportation packages that ultimately did not pass. Board Member Peterson referred to Mr. Williams' suggestion to revise the ordinance to expand the list of eligible expenses and asked whether he preferred to expand the list to include all the items in the RCW or to select specific expenses. Mr. Williams recommended expanding the list to include the items in the RCW. He acknowledged when the TBD was first formed there was a preference to keep the list of eligible expenses short. The current eligible expenses do not include sidewalk maintenance, vegetation management, electricity for street lights, etc. Board Member Peterson suggested the Board consider revising the ordinance at its next meeting. Mr. Williams offered to provide a draft ordinance at the Board's next meeting. Edmonds TBD Board Approved Minutes August 6, 2013 Page 2 6. BOARD COMMENTS Board Member Peterson commented the additional TBD fee was included in transportation bills that did not pass. Edmonds' State representatives were supportive of a transportation package. He encouraged the Council and citizens to urge the legislature to pass a transportation package to provide funding for street maintenance. Board Vice President Johnson advised the next TBD Board meeting is February 2014. 7. ADJOURN With no further business, the TBD Board meeting was adjourned at 6:43 p.m. Edmonds TBD Board Approved Minutes August 6, 2013 Page 3