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2014-08-04 TBD MinutesCITY OF EDMONDS TRANSPORTATION BENEFIT DISTRICT BOARD APPROVED MINUTES August 4, 2014 The Edmonds Transportation Benefit District meeting was called to order at 6:01 p.m. by Board President Kristiana Johnson in the Council Chambers, 250 5th Avenue North, Edmonds. OFFICIALS PRESENT Kristiana Johnson, Board President Strom Peterson, Board Vice President (arrived 6:08 p.m.) Lora Petso, Board Member (arrived 6:10 p.m.) Joan Bloom, Board Member Adrienne Fraley-Monillas, Board Member Diane Buckshms, Board Member OFFICIALS ABSENT Tom Mesaros, Board Member 1. ROLL CALL STAFF PRESENT Phil Williams, Public Works Director Jeff Taraday, City Attorney Scott Passey, City Clerk Gerrie Bevington, Camera Operator Jeannie Dines, Recorder City Clerk Scott Passey called the roll. All Board Members were present with the exception of Board Members Peterson, Petso and Mesaros. BOARD MEMBER BUCKSHNIS MOVED, SECONDED BY BOARD MEMBER FRALEY- MONILLAS, TO EXCUSE BOARD MEMBER PETSO. MOTION CARRIED UNAIMOUSLY. (Board Members Petso and Peterson were not present for the vote.) 2. APPROVAL OF AGENDA BOARD MEMBER BUCKSHNIS, MOVED, SECONDED BY BOARD MEMBER BLOOM, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. (Board Members Peterson and Petso were not present for the vote.) 3. APPROVAL OF TRANSPORTATION BENEFIT DISTRICT MINUTES OF FEBRUARY 18 2014 BOARD MEMBER BUCKSHNIS MOVED, SECONDED BY BOARD MEMBER FRALEY- MONILLAS, TO APPROVE THE TRANSPORTATION BENEFIT DISTRICT MINUTES OF FEBRUARY 18, 2014. MOTION CARRIED UNANIMOUSLY. (Board Members Peterson and Petso were not present for the vote.) 4. AUDIENCE COMMENTS Edmonds TBD Board Approved Minutes August 4, 2014 Page 1 Al Rutledge, Edmonds, commented next year the City will have a reserve fund of nearly $9 million; he suggested using $2 million for transportation projects. He also suggested the City inform the public it has the money now but will not have it in the future and plan to have a $20-40 TBD fee on the ballot in 2016. He noted the City plans to ask the legislature for $1 million next year for a study; the solution is getting the people who use ferry who are not local to contribute to transportation funding. 5. EDMONDS TBD SEMI-ANNUAL UPDATE Public Works Director Phil Williams explained this presentation is similar to last year's because the money collected by the TBD for street maintenance and preservation projects does not change much year to year. He reviewed the following: ■ Edmonds City Council forms TBD on November 18, 2008. • TBD Board enacts $20/year fee with Ordinance No. 1 on February 17, 2009 limiting the uses of funds collected to maintenance and preservation of streets and related traffic control assets. • Collected $340,369 in first half of 2014 and spent $358,436 on maintenance and preservation of City streets from January through June, including pavement repair & maintenance, signage management, markings, crosswalks, and traffic signals. • The additional $18,067 in expenditures was eligible for reimbursement from this funding source. However, due to funding constraints, these expenditures were absorbed by Fund 111 - Street Fund. 52.8% of $645,000 budgeted revenue received through June. On pace to meet 2014 budget projections. Mr. Williams displayed photographs and described maintenance activities such as crack sealing, graffiti removal, asphalt repair, pothole patching, signal maintenance and programing. Funds from the General Fund were provided this year for pavement preservation; he was hopefully funding for a paving program would be ongoing. This year's pavement preservation included chip sealing three streets. Mr. Williams displayed several photographs of failing pavement throughout the City. He provided the following information regarding the TBD: • $645,000 budgeted for 2014 to come from gas tax for street maintenance and preservation. 0 $115,000 budgeted for 2014 to come from gas tax for street capital projects; $5,000 less than in 2013. ■ Prevailing elevated gas prices and a lackluster economy continue to restrain motor vehicle fuel tax revenue estimations. Total gas tax in Washington 55.9 cents/gallon (7 h highest in U.S.) — fixed. • The City has not performed overlays of any of its streets with its own General Fund resources since 2008. This year the City will be paving portions of 100t' Ave S (from Edmonds Way to 238"' St SW and northbound lane down to 244t' St SW if funding is available). In August 2014 the City spent $83,755 on a chip seal pilot program. • Estimate an additional $1.6 million is needed above and beyond current funding levels to provide a sustainable street condition. This does not include capital projects. Board Member Fraley-Monillas asked about applying sealer to the chip sealed streets. Mr. Williams described the process of applying chip seal: sweep the street, lay tack a lane at a time, equipment lays the chips on the tack, and it is allowed to set up. Vibratory rollers and pneumatic tire rollers are then used to push the chips into tack and it is allow to set up for a few hours. A 27-member crew from Snohomish County completed all three of the streets in one day between 8:00 a.m. and 3:00 p.m.. The fog seal is applied two weeks later after the street is fully set. City crews have swept the three streets 4 times since the chips were laid to pick-up any excess chips; 50 cubic yards of chips have been picked up. He Edmonds TBD Board Approved Minutes August 4, 2014 Page 2 acknowledged one of the problems with chip seal is loose rocks flying up and hitting windshields; the goal is to remove as much loose material as possible but a chip sealed road will always shed a few chips. Another tack layer will be applied to the surface in two weeks. Board Member Buckshnis asked if the fog sealer was similar to wax on a floor. Mr. Williams explained the fog sealer helps keep water from entering pavement, helps seal the chips into the chip seal treatment and makes them less subject to flying around. Council President Buckshnis asked if the chip seal is deemed to be successful, have other streets have been identified for this less costly treatment. Mr. Williams answered only the three streets will be chip sealed this year. Whether to continue chip sealing will be determined based on an evaluation of the performance of these streets, a decision that will involve the Council. Board Member Buckshms relayed her concern with long term funding for streets, noting there is still potential for funding from BEET. She supported doing some pavement preservation every year. Mr. Williams clarified funding for the pavement preservation program this year was from general governmental tax dollars which include the General Fund and BEET. 6. BOARD COMMENTS Board President Johnson advised the next meeting of the TBD will be in approximately six months. 7. ADJOURN With no further business, the TBD Board meeting was adjourned at 6:19 p.m. Edmonds TBD Board Approved Minutes August 4, 2014 Page 3