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2021-04-20 City Council - Full Agenda-28431. 2. 3. 4. 5. 6. o Agenda Edmonds City Council V,j Hv REGULAR MEETING - VIRTUAL/ONLINE VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 APRIL 20, 2021, 7:00 PM DUE TO THE CORONAVIRUS, MEETINGS ARE HELD VIRTUALLY USING THE ZOOM MEETING PLATFORM. TO JOIN, COMMENT, VIEW, OR LISTEN TO THE EDMONDS CITY COUNCIL MEETING IN ITS ENTIRETY, PASTE THE FOLLOWING INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS USING A COMPUTER OR SMART PHONE ARE INSTRUCTED TO RAISE A VIRTUAL HAND TO BE RECOGNIZED. PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS BY DIAL -UP PHONE ARE INSTRUCTED TO PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. IN ADDITION TO ZOOM, REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGEMENT ROLL CALL APPROVAL OF THE AGENDA AUDIENCE COMMENTS APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Special Meeting Minutes of March 16, 2021 2. Approval of Council Special Meeting Minutes of March 23, 2021 3. Approval of Council Special Meeting Minutes of April 6, 2021 Edmonds City Council Agenda April 20, 2021 Page 1 4. Approval of Council Meeting Minutes of April 6, 2021 5. Approval of claim checks and wire payment. 6. Acknowledge receipt of a Claim for Damages from Grant Kendall 7. Edmonds Marsh Right of Entry Agreement 8. Human Services Program Manager Job Description Revision 9. February 2021 Monthly Financial Report 10. New Building Division Job Description 11. Approve a 10-ft Dedication for 70th Ave W right-of-way adjacent to 15809 70th Ave W 12. Approve Local Agency Professional Services Agreement with CM Design Group, LLC for the 76th Ave Overlay project 13. Approve Pedestrian Easement at 8609 244th St. SW 14. Award Construction Contract for the Phase 8 Sewerline Replacement Project 15. Renewal of Interlocal Agreement with Edmonds School District for Issuance of keys to access school buildings in emergencies 7. PUBLIC HEARING 1. Public Hearing on Emergency Ordinance 4217 Regarding Prohibition of Removal of Landmark Trees (60 min) 8. NEW BUSINESS 1. Interlocal Agreement with the Housing Authority of Snohomish County (HASCO) (20 min) 2. Parks, Recreation & Open Space (PROS) Plan Update Consultant Agreement (10 min) 3. Code Amendment to Realign Planning Board Appointment Schedule (15 min) 4. Paid Family & Medical Leave (PFML) Policy Changes (15 min) 9. MAYOR'S COMMENTS 10. COUNCIL COMMENTS ADJOURN Edmonds City Council Agenda April 20, 2021 Page 2 6.1 City Council Agenda Item Meeting Date: 04/20/2021 Approval of Council Special Meeting Minutes of March 16, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 03-16-2021 Draft Council Special Meeting Minutes Packet Pg. 3 6.1.a EDMONDS CITY COUNCIL VIRTUAL ONLINE SPECIAL MEETING DRAFT MINUTES March 16, 2021 ELECTED OFFICIALS PRESENT Adrienne Fraley Monillas, Councilmember Susan Paine, Council President Diane Buckshnis, Councilmember Luke Distelhorst, Councilmember Vivian Olson, Councilmember Laura Johnson, Council President Pro Tern Kristiana Johnson, Councilmember Mike Nelson, Mayor 1. CALL TO ORDER STAFF PRESENT Jeff Taraday, City Attorney Molly Thomas Jensen, Everytown At 6:30 p.m., the Edmonds City Council Special Meeting was called to order by Mayor Nelson. The Council utilized the Zoom online meeting platform to conduct this meeting. 2. EXECUTIVE SESSION TO DISCUSS PENDING OR POTENTIAL LITIGATION The Council then convened in Executive Session to discuss pending or potential litigation per RCW 42.3 0.11 0(l)(i). ADJOURN At 6:59 p.m., the executive session concluded and the meeting was adjourned. Edmonds City Council Draft Minutes March 16, 2021 Page 1 Packet Pg. 4 6.2 City Council Agenda Item Meeting Date: 04/20/2021 Approval of Council Special Meeting Minutes of March 23, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 03-23-2021 Draft Council Special Meeting Minutes Packet Pg. 5 6.2.a EDMONDS CITY COUNCIL VIRTUAL ONLINE SPECIAL MEETING DRAFT MINUTES March 23, 2021 ELECTED OFFICIALS PRESENT Adrienne Fraley Monillas, Councilmember Susan Paine, Council President Diane Buckshnis, Councilmember Luke Distelhorst, Councilmember Vivian Olson, Councilmember Laura Johnson, Council President Pro Tern Kristiana Johnson, Councilmember Mike Nelson, Mayor 1. CALL TO ORDER STAFF PRESENT Sharon Cates, City Attorney Jessica Neill Hoyson, HR Director At 6:15 p.m., the Edmonds City Council Special Meeting was called to order by Mayor Nelson. The Council utilized the Zoom online meeting platform to conduct this meeting. 2. CLOSED SESSION TO DISCUSS COLLECTIVE BARGAINING STRATEGY The Council then convened in a Closed Session to discuss collective bargaining strategy per RCW 42.30.140(4)(a). ADJOURN At 6:48 p.m., the closed session concluded and the meeting was adjourned. Edmonds City Council Draft Minutes March 23, 2021 Page 1 Packet Pg. 6 6.3 City Council Agenda Item Meeting Date: 04/20/2021 Approval of Council Special Meeting Minutes of April 6, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 04-06-2021 Draft Council Special Meeting Minutes Packet Pg. 7 6.3.a EDMONDS CITY COUNCIL VIRTUAL ONLINE SPECIAL MEETING DRAFT MINUTES April 6, 2021 ELECTED OFFICIALS PRESENT STAFF PRESENT Adrienne Fraley Monillas, Councilmember Jeff Taraday, City Attorney Susan Paine, Council President Diane Buckshnis, Councilmember Luke Distelhorst, Councilmember Vivian Olson, Councilmember Laura Johnson, Council President Pro Tern Kristiana Johnson, Councilmember Mike Nelson, Mayor 1. CALL TO ORDER At 6:30 p.m., the Edmonds City Council Special Meeting was called to order by Mayor Nelson. The Council utilized the Zoom online meeting platform to conduct this meeting. 2. EXECUTIVE SESSION TO DISCUSS PENDING OR POTENTIAL LITIGATION The Council then convened in Executive Session to discuss pending or potential litigation per RCW 42.3 0.11 0(l)(i). ADJOURN At 6:56 p.m., the executive session concluded and the meeting was adjourned. Edmonds City Council Draft Minutes April 6, 2021 Page 1 Packet Pg. 8 6.4 City Council Agenda Item Meeting Date: 04/20/2021 Approval of Council Meeting Minutes of April 6, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 04-06-2021 Draft Council Meeting Minutes Packet Pg. 9 6.4.a EDMONDS CITY COUNCIL VIRTUAL ONLINE MEETING DRAFT MINUTES April 6, 2021 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Adrienne Fraley-Monillas, Council President Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Laura Johnson, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Patrick Doherty, Econ. Dev & Comm. Serv. Dir Shane Hope, Development Services Director Jeff Taraday, City Attorney Scott Passey, City Clerk Dave Rohde, GIS Analyst The Edmonds City Council virtual online meeting was called to order at 7:00 p.m. by Mayor Nelson. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember L. Johnson read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely. 4. PRESENTATION 1. CITIZENS' TREE BOARD ANNUAL REPORT Development Services Director Shane Hope introduced Tree Board Member Donna Murphy. Board Member Murphy reviewed: • 2020 Board Members o Frank Caruso, Co -Chair o Barbara Chase, Co -Chair o Bill Phipps o Doug Petersen o Gail Lovell (retired) Edmonds City Council Draft Minutes April 6, 2021 Page 1 Packet Pg. 10 6.4.a o Suzanne Juergensen o Donna Murphy o Ross Dimmick o Diane Buckshnis (City Council Liaison) 2021 Board Members o Frank Caruso, Co -Chair o Barbara Chase, Co -Chair o Bill Phipps o Doug Petersen o Brian Doyle*** o Suzanne Juergensen o Donna Murphy o Ross Dimmick (Alternate)*** o Diane Buckshnis (City Council Liaison) Tree Board's Main Mission o The City of Edmonds Tree Board actively encourages the planting, protecting and maintaining of trees for the long term benefit to our community. Year in Review 2020 o Edmonds is now in its loth year as a Tree City USA o Our 5th Growth Award (meaning we worked hard!) o Trees in downtown Edmonds identified with temporary name tags o We Zoomed! o Edmonds' Elementary plot replanting; we removed a failing apple tree and replaced it with a vine maple, native shrubs and ground covers o Trees for Small Spaces brochure completed and distributed by request o Supported the city on the formulation of the Tree Code o We are strategizing outreach to citizens focusing on tree education and stewardship o A big thank you to Gail Lovell for her dedication, expertise, and hours of volunteering. o Photographs of Edmonds' Elementary School Site before clearing unhealthy apple tree and after planting vine maple, native shrubs and ground covers • Example of tree ID tag o Looking to expand the program beginning in 2021 • Since we had to socially distance, we were able to recruit some of our family members to help us complete our mission • Photos of planting at Edmonds Elementary, tree planting, and summer market booth • Tree Board Current Work o When it is safe to resume and using COVID compliance procedure we look forward to: ■ Continue to distribute `Before you grab that chainsaw...' and Small Trees brochures ■ Continue to provide input on the Urban Forest Management Program and a Tree Code ■ Continue education and stewardship Earth Day, Farmer's Market, Arbor Day ■ Continue to partner with Students Saving Salmon ■ Work with the newly hired full time Arborist for the city ■ Revisit partnering with the Edmonds Library on a workshop for children on the importance of trees in the environment ■ Explore Forterra and their partnerships with neighboring cities. • 2021 Plans in Summary o Educate and assist through various activities and events including: ■ Earth Day event partnering with Parks for a COVID compliant, socially distanced, small group clean up at up to (3) locations Edmonds City Council Draft Minutes April 6, 2021 Page 2 Packet Pg. 11 6.4.a ■ Yost Park, Edmonds' marsh buffer area and possibly Marina Beach (April 24') The city will provide native trees to replace the failing alders: 33 Western hemlock, 34 cedars, 33 big leaf maples ■ Downtown educational tree tags continues. Tentative plans to create a "Little Library" with donated tree and other garden/resource books. Hoping to have it be an Eagle Scout project. ■ Possible future programming may include: - Summer market when it returns - Edmonds in Bloom garden tour with tree identification - Arbor Day Tree planting with Parks Department o We look forward to safely working together in 2021 Councilmember L. Johnson thanked Board Member Murphy for the presentation and for the group's creativity in pivoting during COVID. She expressed her appreciation for the tree tags that her family enjoys as they walk throughout the City. She also liked the idea of a Little Library. For those who may want to learn more or get more involved, she asked when the Tree Board meets and where she could find the Trees for Small Brochure mentioned in the presentation. Board Member Murphy advised the Tree Board could be contacted via the City's website to request the brochure. The Tree Board meets the first Thursday of the month at 6 p.m. Councilmember Distelhorst thanked Board Member Murphy for the presentation and requested his thanks be extended to the other Tree Board members. He advised the brochures are also available in the Council office. He supported the idea of expanding tree tags throughout the City including a budgetary ask for that expansion. As a caretaker of a Little Free Library, he supported a Little Library focused on trees and promoting education. Board Member Murphy said the Tree Board is considering expanding tree tags to include QR codes that can be scanned to provide information regarding the tree. Councilmember Fraley-Monillas thanked Board Member Murphy for her informational presentation and for the photographs taken by Tree Board members. Council President Paine commented she loved her time on the Tree Board and appreciated all the work the Tree Board does. She expressed appreciation for the tree tags, noting one of the best parts about it is that it describes the environmental benefits that trees provide such as stormwater retention and the value of those environmental benefits to the community. She asked if it would be possible to put a calculator on the Tree Board website that demonstrated the amount of stormwater a tree absorbs. Board Member Murphy offered to discuss that with the Tree Board. Council President Paine also expressed support for the tree -focused Little Library. Councilmember Olson greeted the Tree Board members she served with and welcomed the new members including Donna Murphy, Brian Doyle, and Ross Dimmick. She expressed appreciation to Gail Lovell for her significant contributions to the Tree Board and wished her well in her retirement from the Tree Board. Councilmember Buckshnis thanked Ms. Hope and Jana Spellman for their assistance with the Tree Board. Councilmember Buckshnis said she enjoys serving on the Tree Board and a lot of people attend their meetings. Councilmember K. Johnson commented she has attended a few Tree Board meetings and was very impressed by the level of dedication and the knowledge of individual members. She recognized Board Member Murphy's efforts in representing the Tree Board and wished the board a great year. Edmonds City Council Draft Minutes April 6, 2021 Page 3 Packet Pg. 12 6.4.a Board Member Murphy expressed the board's thanks for the Council's support and the assistance of Ms. Spellman. 5. APPROVAL OF AGENDA COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO APPROVE THE AGENDA IN CONTENT AND ORDER. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO AMEND THE AGENDA TO ADD REVISITING OF ORDINANCE 4200, A MORATORIUM ON THE ACCEPTANCE OF ANY SUBDIVISION APPLICATION FOR ANY PROPERTY THAT CONTAINS MORE THAN EIGHT SIGNIFICANT TREES PER 10,000 SQUARE FOOT OF LOT AREA AS NEW BUSINESS ITEM 8.5. Councilmember Buckshnis commented the Council approved the landmark tree ordinance on March 2nd that exempts developers and extended the moratorium until March 241". On March 23', Council President Paine made a motion to move the tree ordinance to the Consent Agenda, incorporating all amendments approved that evening. The tree code in effect was approved on March 2' and the landmark ordinance requires compliance by only homeowners and does not prohibit tree removal by developers. For those reasons, she wanted to put the moratorium back in place with a date that could be determined during discussion. Councilmember Olson commented it was critical to have this conversation and revisit this issue. Any new developments will be vested under the tree code current in effect which does not offer the protections that were hoped for and are truly needed. She hoped the Council would approve adding this item to the agenda. Council President Paine observed the old moratorium had expired and asked if a new moratorium would need to go through the process of another public hearing. City Attorney Jeff Taraday answered yes, any moratorium or extension of a moratorium beyond six months would need to go through another public hearing. The public hearing can be held after the moratorium is enacted. Council President Paine observed the moratorium had expired and asked if it could be revived or would a new moratorium be required. Mr. Taraday answered a new ordinance would be required as there is not an ordinance in the packet. If this is added to the agenda, the Council could direct him to draft an ordinance for the next meeting. Councilmember Fraley-Monillas said she was uncomfortable with another moratorium because the Council was unable to make a decision or come up with policy and procedures. She expressed concern with Councilmembers bringing forward these sort of issues without clear evidence it was doing anything different or being done in a timely fashion. She felt this was a mistake for affordable housing and any sort of housing as a moratorium stopped everything. She encouraged Council to think long and hard before supporting the motion. Councilmember Olson pointed out this motion is only about adding it to the agenda. It is perfectly timed because once the trees are cut, there is no opportunity to revisit it. She pointed out this would only be a week as the tree code amendments are on next week's agenda. Council President Paine agreed tree code amendments were on next week's agenda. Councilmember Olson said the subcommittee has finalized the amendments so it would not be a long term moratorium. Councilmember Fraley-Monillas asked how many times this has been on the agenda. Council President Paine answered at least four. Edmonds City Council Draft Minutes April 6, 2021 Page 4 Packet Pg. 13 Councilmember L. Johnson referenced Mr. Taraday's comment that the Council could direct him to come back with an ordinance next week. If the Council plans to discuss the tree code next week, she was unclear how this agenda item would assist in the meantime. Mr. Taraday answered these are all excellent topics to debate if the Council decided to put it on the agenda; the Council should not be having this much debate on whether to add something to the agenda. UPON ROLL CALL, MOTION FAILED (3-4); COUNCILMEMBERS K. JOHNSON, BUCKSHNIS, AND OLSON VOTING YES; AND COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. MAIN MOTION CARRIED UNANIMOUSLY. 6. AUDIENCE COMMENTS Holly Chisa, Northwest Grocery Association, representing larger retailers in Edmonds, thanked Councilmembers who reached out to her regarding the hazard pay ordinance and attempted to address concerns. The proposed ordinance with the emergency language will require resetting salaries and processes for paying employees almost immediately so they provided language to reset registers as well as address trucking issues and keeping truck fleets out. She acknowledged the efforts to address those issues. She was still concerned that the proposed ordinance pits them against other retailers in the City not affected by the ordinance. For example, their pharmacy techs would receive the additional $4/hour but a pharmacy tech at Rite Aid would not because Rite Aid is not considered a grocery store under the definition. She requested the City continue working with them, noting they have paid these benefits in the past and have done memorandums of understanding with the represented workforce. These employees are union -represented and they are pleased to work with the labor union to provide good wages and full benefits for employees. Michaela Strain, a meat wrapper at Edmonds QFC, referred to the hazard pay for grocery workers and compensation for the extraordinary circumstances that essential workers in the City are working under, commenting since the beginning of the pandemic, she and many of her coworkers have shown up every day to ensure the community of Edmonds had a reliable source of food and goods as many restaurants and schools were shut down. In the beginning, Kroeger allowed extra hours and personnel to ensure approved cleaning techniques were being followed and to handle the unprecedented amount of increased business. Kroeger and other large grocery chains rewarded them for their hard and hazardous work by giving them a much appreciated $2/hour increase. That increase was taken away last May even though the hazardous conditions remained and at times have gotten worse. Union leaders have been fighting to get the hazardous pay reinstated ever since, yet a year later they find themselves without hazard pay and cleaning and safety techniques have all but faded away. These are large national corporations doing business in communities making billions in profits and refusing to share that profit with essential frontline workers. She hoped the City Council would pass an ordinance similar to the ordinance passed by Seattle, Burien, King County and Bainbridge Island. Even though things are starting to open up with vaccines being administered, it is a long way from normal. The state is still operating under Governor Inslee's Stay Home, Stay Health proclamation and could be until mid -summer. Until that time, grocery workers are still working in a high risk environment. Smaller companies in the area such as PCC and Trader Joe's are giving their workers hazard pay and she wanted larger companies to do the same. Robert Boehlke, owner of House Wares in downtown Edmonds, referred to Walkable Edmonds, recalling it was a little chaotic when that program started last year. Institution of the parklet program assisted restaurants and he questioned closing the streets again this year now that the parklet program is in effect. He questioned it being a safety issue, relaying his observations that people tend to congregate around the fountain, mask -wearing is down when so many people are present, and it becomes chaotic, making it difficult on their business. During last year's closure, their business really suffered on Saturdays Edmonds City Council Draft Minutes April 6, 2021 Page 5 Packet Pg. 14 6.4.a and they made a decision to be closed on Sundays because regular customers would not come down due to fears of exposure, lack of parking and navigating obstacles. The demographic that visit during the closure are younger people who are interested in more of a party atmosphere and not a shopping experience. At a recent meeting with merchants and restaurants, an issue arose about how unhappy people outside the area were about being left out and shifting parking and other problems to their streets. Debbie Gath, Teamsters Union Local 38, representing over 3,000 grocery workers in Snohomish County from Edmonds to Stanwood to Monroe, referred to the hazard pay ordinance. On March 18, 2020, the company that owns Albertsons, Safeway and Hagen, one of the largest corporations that made even more profits than Amazon and Costco in the beginning of the crisis, graciously offered their associates a 20% discount on store brands and 10% discount on national brands to buy their own groceries. On March 28, 2020 after seeing many of their own employees work tirelessly, contract COVID-19 and many even die across the country, they joined with Kroeger and agreed to pay their employees an extra $2/hour. On June 15, 2020, they stopped the hazard pay as cases continued to rise and despite countless meetings and grievances fled by the labor unions representing these workers. While they are encouraged more essential workers are getting vaccinated, they recognize that things are changing daily during the pandemic. They hope passage of the ordinance would take effect immediately and last through the Governor's state of emergency but agreed it was worth reviewing in 90 days. The ordinance should pertain to workers in all departments within the affected grocery stores. All frontline workers deserve the extra pay and it should not matter whether they are union. They are requesting $4/hour because it has become the accepted area standard. PCC Market across the street from the Edmonds QFC and Trader Joe's nationwide voluntarily agreed to pay employees $4/hour hazard pay until the state of emergency ends as well as Seattle, King County, Bainbridge Island, Fresno, San Francisco. Burien and Oakland determined $4/hour was not enough and decided to pay $5/hour. Hazard pay in local grocery stores was removed the same week the Governor mandated masks be worn in all businesses; grocery workers are faced with customers who do not wear masks properly if at all, do not socially distance despite the constant announcements over the intercom, have been spit on cursed at, assaulted, and brought to tears, all in an effort to ensure families are taken care of. She urged the Council to pass the hazard pay ordinance. She disagreed with Ms. Chisa's comment that they are pleased to work with labor unions, commenting it has not been an easy task working with grocery companies all year. Kate Guthrie, Glazed & Amazed on Main Street, did not support Walkable Main Street as she felt it was unnecessary and negatively affected her business. Her studio depends on having relatively close customer parking; families with kids and elderly customers will not visit her studio on the weekends if they are unable to find parking close by. Customers have stated the lack of parking deters them from coming to downtown Edmonds and she loses customers because of it. Implementing Walkable Edmonds by closing down the street only deters customers from coming to her studio on the weekends. After listening to the roundtable of businesses last week, several other businesses are also losing business; those outside the chosen zone also see a decrease in business. She questioned why Walkable Edmonds was being implemented if not all businesses in Edmonds supported it. All businesses in the Walkable Edmonds zone deserve to be heard and listened to even if they do not support Walkable Edmonds. Downtown Edmonds is a business district and they would like to attract customers to shop in their stores and eat in restaurants, but do not feel the street needs to be shut down and games and music provided for people to gather and congregate in the street which deters them from coming into stops. Outdoor events also encourage people to stay outside in the street and not shop and eat in restaurants and even discourages them from going into business districts outside the walkable business area like the Port and near the ferry. It appears Walkable Edmonds will be implemented despite the negative impacts it has on her and other businesses and she suggested the following to minimize the negative toll: 1) shorten the duration from June 1 to September 1, 2) one weekend day, perhaps only Saturday, and 3) start Walkable Edmonds Friday 6 p.m. or later when most retail is closed and would not be impacted. Edmonds City Council Draft Minutes April 6, 2021 Page 6 Packet Pg. 15 6.4.a Sheila Cloney, owner, Anchor Chic on Dayton Street, acknowledged that the pandemic had severely impacted the restaurant industry and that most restaurants in downtown Edmonds likely employ more people and pay more sales tax than her business so from an economic impact perspective she understood the interest in Walkable Main. Given that the primary purpose of the CBD is to provide an area for retail shopping, personal and professional services, educational institutions and entertainment establishments and restaurants, as a retailer, she is obligated to stay in a retail zoned area and she objected to park activities such as giant chess or cornhole being introduced to the area. For her business, the price of additional staff to watch outdoor merchandise far outweighs the income generated and she suspected that was the same for businesses located within the closure. Although unpopular to say out loud, downtown Edmonds is still auto -dependent given its current level of density. Streateries have met the goal of adding tables; if more space is needed, she supported the closure of the right-of-way after 6 p.m. Unsightly no parking signs scare off shoppers. The roads exiting Husky Stadium in Seattle have permanent signage indicating when the roadway is closed for one-way traffic for all lanes; perhaps that is an option. She requested the City gather hard data regarding the effects that Walkable Main has on all business categories. She has read that the public loves the closure and she would like to drill down on that data to determine exactly what they like about the closure to ensure the target audience is reached. She referred to Kirkland's Park Lane that has been closed for pedestrian use. She submitted to the City Clerk an agenda item before the Kirkland City Council regarding their street closure; they have invested more time in the issue and are considering expenses associated with the closure which range from $50,000 to $300,000 for an area one-third the size of Walkable Main. She heard the following when speaking to a number of businesses on Park Lane today: if the road is closed, why is the area not programmed with tables; there are play structures in parks for children to play safely; wait staff lose tips when people sit at restaurant tables longer than what is considered appropriate allowing their children to run around outside the restaurant; musicians can get loud and monotonous and people are unable to talk. Several business owners said they were generally okay with the closure if it occurs after 6 p.m. Other business owners expressed a belief that a few people decided to close Park Lane and despite working together to develop options, they have not been heard and expressed feeling powerless to effect change. Nathan Woodbury, cashier, Edmonds Safeway, representing himself and other grocery workers, referred to the hazard pay ordinance and numbers from a Business Wire article regarding Albertsons third quarter earnings: digital sales are up 225%, revenue has increased from $47 billion to $53.9 billion, an increase of almost $7 billion in 2020. With regard to the ordinance and concerns with store closures, he noted the QFC that closed was already a planned closure and pointed to the ordinance passed in Seattle as a way of shifting blame when in fact closing a store, getting rid of inventory and detangling the property rental is planned far in advance. Grocery store employees have worked extra hours during the pandemic to compensate for family members who have lost jobs. For example, his sister's position was eliminated due to the pandemic. Some employees have lost income due to working fewer hours to stay home with their children due to school closures. He expressed support for the Council approving the hazard pay ordinance, noting Seattle has over a dozen QFC and Safeway locations that are doing fine financially. The current business environment essentially means for large grocery retailer like QFC, Kroeger or his employer Fred Meyer/Albertsons, because of contractual entanglements, their first obligation is to shareholders. Passing this ordinance not only helps grocery workers but also allows employers to save face in the corporate boardroom; many of them want to pay employees more but have certain contractual and shareholder obligations. Andy Cline, Cline Jewelers, downtown Edmonds, said when the streets are closed, retail does not thrive; restaurants and bars do. For example, car shows, Taste of Edmonds, etc., everyone assumes having people walking around is great for retail, when in fact those are absolutely the worst days for retail. With regard to the survey produced by the City, he found it very skewed as there were no questions whether a business supported Walkable Main Street or not, only how to enhance and expand it. Many people did not even complete the survey because they did not want to answer questions about something they did not agree Edmonds City Council Draft Minutes April 6, 2021 Page 7 Packet Pg. 16 6.4.a with. The capacity of restaurants and bars has already been expanded; many of them have more capacity than they had before the pandemic and 30-40 parking spaces have been eliminated. He did not see a need for Walkable Main. He loves the fun atmosphere, but he hears people who previously visited retailers are staying away and some of their top customers have said they will not even come to their store on the weekends. With the number of people getting vaccinated, he assured people will feel comfortable visiting downtown Edmonds. He questioned how decisions were being made; speaking as a retailer of over 20 years as well as for a number of other retailers, they understand retail. To say that people come downtown to eat and then go shopping is not the way it works, people are coming to hang out. Pedro Germano, director, Demitris Woodstone Taverna, downtown Edmonds, said last year their business was impacted over 30% on the weekends; weekends are the busiest time for restaurants. If everyone is directed to one single area, the impact on the remaining businesses is obvious. Last year's Walkable Edmonds was a zone with people walking and gathering unsafely. He questioned who would control access, particularly if the number of people exceed the Governor's recommendations. He objected to not being contacted for his input on Walkable Edmonds. He agreed with Mr. Cline that the survey was misleading; he did not want to fill it out because there were no questions related to whether or not to do Walkable Edmonds, only how to expand it. Restaurants have gotten plenty of help, receiving 2.5 times the PPP money and streateries resulted in expanded seating. He questioned the City continuing to help that chosen zone and not help businesses in the entire City, noting there are a lot of businesses around 3' and 6t`. Jenny Murphy, Sound Styles, 5' & Main, downtown Edmonds, said not everyone loves the Walkable Main Street; many Edmonds business owners and residents feel it is a wave that cannot be stopped and are deeply frustrated their voices are unheard when their livelihoods are at stake. She relayed the frustrations of a local customer with, 1) how the streateries have greatly and negatively altered the aesthetics of downtown, 2) difficulty walking to/from her home on sidewalks taken up with restaurant activity and 3) very limited parking. Her out-of-town friends who come to Edmonds to shop and eat decided to go to Kirkland instead this year because parking is easier as one of them is disabled. After writing to the Council to express concern, only one Councilmember responded condescendingly, suggesting she investigate public transportation. Another customer recently moved from Seattle to Mukilteo, bypassing their once first choice of Edmonds because they disliked what was happening downtown. Another longtime customer is moving to Marrowstone Island to leave the fray of downtown Edmonds, saying it has lost its charm. Even the mailman has a difficult time navigating the sidewalks while trying to maintain social distancing. She has lived in Edmonds for 60+ years and was grateful to have a part in building it into a charming and safe place to live, work, shop and eat. However, her livelihood and that of several other businesses have been greatly and negatively impacted by Walkable Main Street, especially on Saturdays. Fifth & Main is usually closed on Saturdays for the summer market and now with Walkable Main Street it remains closed all weekend. Due to the closure, their Saturday sales, usually the biggest shopping day of the week, have decreased by half and they are no longer open on Sundays. She concluded restaurants have had their chance to expand their business into much -needed parking spaces which has kept them afloat, but at whose expense. She requested the streets remain open and not allow Edmonds to become one big Taste of Edmonds. When people in a community do not feel heard, those communities fall apart. She urged the City to work together and not be just a restaurant district as all downtown businesses are needed. Laurie Coonsie, Edmonds, said she lives, walks, shops and eats in downtown Edmonds and would hate for the small businesses downtown who are struggling due to the street closures and lack of parking to suffer permanently. She said Walkable Main is not needed this year and perhaps there are other ways to draw customers to Edmonds. The restaurants are doing much better and are certainly doing much better than the small businesses and the integrity of downtown Edmonds cannot be lost. 7. APPROVAL OF CONSENT AGENDA ITEMS Edmonds City Council Draft Minutes April 6, 2021 Page 8 Packet Pg. 17 6.4.a COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO APPROVE THE CONSENT AGENDA. Councilmember Olson requested Item 7.1, Approval of Council Meeting Minutes of March 23, 2021, be removed from the Consent Agenda. Councilmember K. Johnson said she also had a correction to the minutes. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 2. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENTS 3. JOB ORDER CONTRACTING APPROVAL OF COUNCIL MEETING MINUTES OF MARCH 23, 2021 Councilmember Olson requested the following correction: Packet Page 29, 3' full paragraph, 2' sentence, add "not" between "had" and "been." Councilmember Fraley-Monillas asked if that change accurately reflected the comment made during the meeting. City Clerk Scott Passey advised he would need to research the meeting video. Councilmember Olson suggested moving approval of the minutes to next week or later on the agenda to give Mr. Passey an opportunity to research. Councilmember Fraley-Monillas recommended Mr. Passey research the requested change. Councilmember Buckshnis said the statement to be corrected was made by Councilmember Olson and she would know what she said. Councilmember Fraley-Monillas preferred to have the requested change confirmed by a neutral party. Councilmember K. Johnson said regardless of whether it was 100% accurate, Councilmember Olson knew her intent and therefore should be able to correct the minutes based on her knowledge. Councilmember Fraley-Monillas said according to Robert's Rules of Order, intent is not adequate, it must be what was actually said. She requested Mr. Passey research the video. Mr. Passey advised the minutes could be included in next week's packet. Councilmember Buckshnis requested the following correction: Page 15, 6` full paragraph, change "City Manager" to "City Attorney." Councilmember K. Johnson requested the following correction: Page 36, 2" a full paragraph, change "multi -million" to "million." Councilmember Fraley-Monillas suggested Councilmember K. Johnson's change was a scrivener's error but Councilmember Olson's requested change should be researched. Council President Paine suggested putting the minutes on next week's agenda for approval. Councilmember Olson suggested the "City Manager" correction was also a scrivener's error. Councilmember Buckshnis agreed. Edmonds City Council Draft Minutes April 6, 2021 Page 9 Packet Pg. 18 6.4.a Councilmember L. Johnson asked whether Councilmembers should bring scrivener's errors to Mr. Passey's attention prior to meetings and avoid taking meeting time to correct them. Mr. Passey answered that was typically what was done. Councilmember Distelhorst suggested Councilmembers forward any scrivener's errors to Mr. Passey and put the minutes on next week's Consent Agenda for approval. Councilmember Olson said she has done that in the past but did not have time prior to tonight's meeting. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER OLSON, TO HAVE THE MINUTES ON THE APRIL 13, 2021 AGENDA FOR FINAL REVIEW AND APPROVAL FOLLOWING STAFF'S REVIEW. MOTION CARRIED UNANIMOUSLY. 8. NEW BUSINESS RESOLUTION OF THE EDMONDS CITY COUNCIL REPEALING RESOLUTION 1306 RELATED TO CITY CODE OF CONDUCT Council President Paine explained this resolution reappeals Resolution 1306 and removes the City Council from the City Code of Conduct as the City Council adopted its own Code of Conduct on January 26, 2021. There are no other changes to Resolution 1306. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO APPROVE RESOLUTION 1470, A RESOLUTION OF THE CITY COUNCIL REPEALING RESOLUTION 1306 AND IMPLEMENTING A CODE OF CONDUCT FOR THE MAYOR AND ALL MEMBERS OF CITY BOARDS, COMMISSIONS, COMMITTEES, OR WORK GROUPS. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO AMEND THE SECOND WHEREAS TO REMOVE "RECENTLY." Councilmember Olson agreed with the amendment and suggested including the date when it was enacted. Councilmember Buckshnis preferred not to include the date as it may change in the future if another Code of Conduct is adopted. AMENDMENT CARRIED UNANIMOUSLY. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO AMEND THE THIRD WHEREAS TO REMOVE "NEW." AMENDMENT CARRIED UNANIMOUSLY. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO INCORPORATE THE CONTENT OF RESOLUTION 1306 WHICH BEGINS WITH "IN THE COURSE OF THEIR DUTIES, ALL GROUP LEADERS WILL" AND CONCLUDES WITH " 7) ASSIST LEADERS IN CONTROLLING DISRESPECTFUL OR INTIMIDATING BEHAVIOR." Councilmember K. Johnson commented with the Council's adoption of the Code of Conduct, she was informed it would supplement, not replace this code. She was okay with the Code of Conduct applying to others and the City Council adopting its own Code of Conduct, but she did not want to lose the spirit of the original resolution and that could be done by incorporating this language and referencing Resolution 1306 in Resolution 1470. Edmonds City Council Draft Minutes April 6, 2021 Page 10 Packet Pg. 19 6.4.a Councilmember Fraley-Monillas said she was uncomfortable with the proposed change and did not understand the reason for incorporating 1306 in 1470. Adopting a new resolution makes it clearer. Councilmember Distelhorst said that language remains in Resolution 1470. The only changes are the redlined text at the beginning, removing the City Council. He recalled the intent was to establish a separate Code of Conduct for the City Council and then remove the City Council from Resolution 1306 via adoption of Resolution 1470 to avoid the City Council being covered by two codes and making it clear for Council that there is one Code of Conduct and one Code of Ethics for the City Council. Resolution 1470 adopts a Code of Conduct for the parties referenced in the resolution. All the language in Resolution 1470 is applicable to the parties mentioned in Section 2 of the resolution; the only change is removing the City Council. Council President Paine said she was also confused by the motion. Resolution 1470 simply removes the City Council from this Code of Conduct. She expressed support for the resolution as proposed. Councilmember K. Johnson said she was not suggesting that Resolution 1470 be changed; this is the new Code of Conduct for the Mayor and members of all City Boards, Commissions or work groups. It used to include Councilmembers so she was suggesting the language in the resolution be incorporated into the new Code of Conduct for Councilmembers. As a member of the subcommittee, Councilmember Olson assured those elements were represented in the Council's Code of Conduct. She asked for clarification that the Code of Ethics had not changed with regard to its applicability to Council. Councilmember Distelhorst indicated it had not. Council President Paine suggested this motion was better in the next discussion as this agenda item is related to the resolution. COUNCILMEMBER K. JOHNSON WITHDREW THE MOTION WITH THE AGREEMENT OF SECOND. MOTION CARRIED (6-1), COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBER K. JOHNSON ABSTAINING. 2. RESOLUTION ADOPTING COUNCIL RULES OF PROCEDURE As Items 8.3 and 8.4 were very citizen related versus 8.3 which was Council related, Councilmember Buckshnis suggested this item be moved to 8.4. Council President Paine suggested this item would not take more than 60 minutes and the Council could then consider the agenda items related to hazard pay and Walkable Main. City Clerk Scott Passey recalled these Council Rules of Procedure were introduced over a year ago, but due to the pandemic and other competing priorities, they fell by the wayside. These rules are fairly comprehensive and go beyond parliamentary procedures. While they continue to recognize Robert's Rules of Order as the parliamentary authority for Council meetings, they provide additional clarity about Council organization, duties of officers, agenda preparation, public comment and decorum, conduct, etc. The Council's recent approval of a Code of Conduct has been incorporated as Section 6. The rules are also footnoted; the footnotes are to City codes and state laws and other applicable rules and are consistent with other statutes and precedents. For the most part, the rules articulate the rules the Council already follows. It is useful to document the processes in one place for the Council's benefit as well as City staff and the public so everyone understands the ground rules under which the Council operates. Edmonds City Council Draft Minutes April 6, 2021 Page 11 Packet Pg. 20 6.4.a Mr. Passey explained there are some provisions that may constitute a change in the status quo. In those instances, he felt the change would facilitate understanding, improve process and lay a foundation for orderly meetings. There is a provision for a regular review of the rules and the rules can be amended whenever the Council wishes. There is also flexibility to suspend the rules for a particular situation as long as the rule is not governed by other laws or statutes or a fundamental parliamentary procedure. Mr. Passey explained when the Council procedures were first introduced over a year ago, the Council was directed to send any proposed changes to him for incorporation into the draft. A few Councilmembers submitted changes; some were minor additions to provide clarification and others proposed a very different policy or procedure. He chose to omit the more controversial items and allow Councilmembers to propose amendments during the legislative process. Councilmember L. Johnson thanked Mr. Passey for his work developing the proposed Council Rules of Procedure, commenting this would have been very helpful for new Councilmembers as well as anyone considering a Council position. The procedures will also assist the public with their knowledge of the legislative process. COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE COUNCIL RULES OF PROCEDURE. Councilmember Buckshnis acknowledged the Council was provided this a year ago; she requested information from that time and received nothing. She agreed the Council Rules of Procedure was a very valuable document but could not recall last year's discussion and was concerned with subjectivity in the document. She recalled Councilmember K. Johnson suggested several changes but they did not seem to be reflected in the document. Mr. Passey said 3-4 Councilmembers submitted suggested changes that were incorporated into the document. Councilmember K. Johnson's suggested changes, which related to selection of the Council President, were not included as he felt that was a discussion the Council would want to have and address via an amendment process. He provided Councilmember K. Johnson the changes she suggested last year and she could propose them tonight. Councilmember Buckshnis observed Mr. Passey created this document based on his expansive work at the City of Shoreline and the City of Edmonds. Mr. Passey agreed, noting the suggestions from Councilmembers that were incorporated in the document provided clarification and represented improvements to the document. Councilmember Fraley-Monillas suggested having a couple weeks to review the document as it made a lot of changes and the Council needed time to review it. She commented Shoreline was very different from Edmonds. Council President Paine referred to a new section added to the Council Rules of Procedure, Section 12 Reimbursement of Expenses. Councilmember Buckshnis suggested tabling this for three weeks, commenting much of the information was subjective, she would like to see the original document and she wanted time for the Council to do their homework. A MOTION WAS MADE BY COUNCILMEMBER BUCKSHNIS TO TABLE THIS FOR THREE WEEKS. Edmonds City Council Draft Minutes April 6, 2021 Page 12 Packet Pg. 21 6.4.a UPON ROLL CALL, MOTION CARRIED (5-2), COUNCILMEMBERS K. JOHNSON, DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, AND OLSON VOTING YES; AND COUNCIL PRESIDENT PAINE AND COUNCILMEMBER L. JOHNSON VOTING NO. 3. HAZARD PAY FOR GROCERY EMPLOYEES EMERGENCY ORDINANCE City Attorney Jeff Taraday advised he worked with Mayor Nelson today on revisions to the ordinance in the packet which were distributed to the Council this afternoon. He reviewed the changes made to the ordinance in the packet: • 100.015 Employee coverage For the purposes of this ordinance: A. Covered employees are limited to those who perform work for a covered employer at a retail location in the City unless expressly excepted from coverage in subsection C, below. B. Time spent by an employee in the City solely for the purpose of travelling through the City from a point of origin outside the City to a destination outside the City, with no employment - related or commercial stops within the City except for refueling or the employee's personal meals or errands, is not covered by this ordinance. C. The following_Ues of employees are not covered by this ordinance: administrative or executive employees whose workplace is limited to the non-public portion(s) of the store or other buildings where the public is not invited: tractor -trailer drivers who make deliveries to the grocery store. • 100.025 Hazard pay requirements A. Employers shall provide each employee with hazard pay at a rate of four dollars per hour for each hour worked in the City, PROVIDED THAT if this ordinance is adopted to take immediate effect, the obligation to provide hazard pay shall not occur until 12: 01 am on April 8, 2021 and FURTHER PROVIDED THAT, if this ordinance is not adopted to take immediate effect, the obligation to provide hazard pay shall begin at 12: 01 am on the effective date. • 100.100 Interpretations To the extent that any provision of this ordinance is ambiguous, the administration, in consultation with the city attorney, is authorized to interpret the ordinance in the manner that is most consistent with applicable law, the city council's legislative findings (Section 1,), and other manifestations of legislative intent, PROVIDED THAT any interpretations shall be in writing with copies provided to the city council. Mr. Taraday referenced the findings in the ordinance that would be used in the event there are any ambiguities. He provided an overview of the ordinance: the ordinance would require an extra $4/hour of hazard pay. Hazard pay is defined in the ordinance as additional compensation that has been specifically designated as additional compensation being paid due to the increased risk of contracting COVID-19. He relayed his understanding that one of the unions for PCC employees has already negotiated $4/hour hazard pay; he believed that was due to expire soon. The ordinance is not intended to add $4/hour of hazard pay on top of hazard pay already negotiated. For example, if a union has negotiated $4/hour of hazard pay, this ordinance would not increase that to $8/hour; it would have no effect in that situation. If a union has negotiated $2/hour of hazard pay, the ordinance would impose a regulation that an additional $2/hour of hazard pay be paid so all grocery workers operating in the City that meet the coverage of the ordinance would receive $4/hour in hazard pay. Mr. Taraday pointed out the ordinance defines grocery businesses as one of two categories, the first is over 10,000 square feet in size and primarily engaged in retailing groceries for offsite consumption. Groceries is defined as including fresh produce, meats, poultry, fish, deli products, dairy products, canned and frozen goods, dry food, beverages, baked foods. The ordinance also states other household supplies and other products shall be secondary to the primary purpose of groceries. The second category of grocery business would be 85,000 square feet in size with at least 30% or more of its sales floor area Edmonds City Council Draft Minutes April 6, 2021 Page 13 Packet Pg. 22 6.4.a dedicated to sale of groceries. The ordinance states in Section 100.025.C, "Employers shall comply with the hazard pay requirements in this Section 100.025 until the Governor of the State of Washington has declared this State of Emergency in our state has been lifted." He clarified there is a difference between the time the ordinance remains in place before it is automatically repealed and how long the hazard pay is required. He referenced Section 3. Automatic Repeal, "This ordinance shall be automatically repealed without subsequent Council action three years after the Governor of the State of Washington has lifted the COVID-19 State of Emergency in our state." He said that does not mean the hazard pay is paid for three years after the Governor lifts the State of Emergency; it just means the other requirements of the ordinance related to record -keeping remain in effect for three years, but the hazard pay ends when the State of Emergency ends. Mr. Taraday referred to Section 4. Emergency Declaration, that requires passage by a majority plus one of the whole membership of the council. If only four Councilmembers adopt the ordinance, it would not constitute an emergency ordinance and would take effect within 30 days of adoption. He noted the ordinance was modeled after the City of Seattle's ordinance. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO APPROVE HAZARD PAY FOR GROCERY EMPLOYEES EMERGENCY ORDINANCE. Councilmember Distelhorst added context with regard to Mr. Taraday's remarks regarding PCC; two months ago PCC agreed to pay their 700 employees not within the City of Seattle, approximately half their workforce, the additional $4/hour through June 5, 2021 or if the Governor's State of Emergency is lifted, whichever occurs sooner. With regard to potential store closures mentioned during public comment, the two closures referenced in Seattle were under -performing stores that had been losing money for a period of time and one had already been rezoned to a mixed use commercial residential in a higher density area of Seattle, making it more of a land use issue than hazard pay. Mr. Taraday relayed the following as Mayor Nelson's policy basis for the ordinance. To those who question why grocery and not other stores were selected for this regulation, grocery stores, unlike other types of retail, provide a basic life necessity and were not allowed to close during the pandemic so those workers had to work, are still working and will continue to work even if variants result in the number of cases moving in the wrong direction. In addition, the sheer volume of people that grocery store workers are exposed to is qualitatively and quantitatively different than what other retailers are experiencing. Another reason grocery workers were selected for this regulation is there is some evidence to suggest the larger grocers that are the subject of this ordinance have profited considerably from the pandemic while their workers have been placed at significant risk. That distinguishes grocers from some of the smaller convenience stores that are not subject to this ordinance even though they may have a similar level of exposure. Mr. Taraday acknowledged grocery workers are eligible for vaccinations, but there is a lot of uncertainty with regard to how effective the vaccinations will be and with some of the variants that are appearing and continuing to spread. His understanding was the infection rate in Snohomish County was increasing despite the availability of vaccinations so workers still face significant risk. Grocery workers have also taken on additional responsibilities with regard to sanitation and other duties that are necessary as a result of the pandemic that they would not normally have done as part of their work. Council President Paine expressed support for the ordinance as an emergency ordinance, commenting there are activities occurring in grocery stores that put workers at risk daily such as store managers asking people to wear masks, all workers' involvement in cleaning duties, etc. Customers wear masks the majority of the time but at times, some absolutely refuse, recalling an incident on 100t1i & Edmonds Way over mask wearing and other issues where the police had to be called. Grocery workers have been doing Edmonds City Council Draft Minutes April 6, 2021 Page 14 Packet Pg. 23 6.4.a more work than they ever planned during scary times. The $4/hour hazard pay gives them an opportunity to be made whole. She referred to the public comment about a grocery worker who shares an apartment with his sister and but for the fact that they share an apartment, his sister would be homeless which illustrates the added burdens people are taking on during this time. She reiterated her support, pointing out it is for a limited period of time. Councilmember Buckshnis said a lot of people have questions because there was not enough information in the packet. She asked why this was considered an emergency now when COVID had been going on for a long time. Mr. Taraday answered hazard pay was provided earlier in the pandemic which is perhaps one reason this did not arise earlier. There is also reason to believe the pandemic is not over and even though there is light at the end of the tunnel, there are significant questions about how effective the vaccines will be again the variants and there is an increasing risk of infection. While the ordinance could have been justified earlier, it is still justified now. Councilmember Buckshnis asked how $4/hour was selected rather than $2, $5 or $3. Mr. Taraday answered this was Mayor Nelson's proposal and he may want to speak to the amount. As PCC employees are receiving that amount from their employer, it seemed to be a reasonable amount if an employer had already agreed to pay it. Councilmember Buckshnis asked if the hazard pay would apply to union and non -union employees, recalling the Council received letters from non -union employees who feared their hours would be cut. Mr. Taraday said the ordinance does not make a distinction between unionized and non -unionized employees. It does distinguish between employees working in public portions of the store who have a lot of exposure to the public and employees who work in private portions of the store such as a bookkeeper working in an office who never interfaces with the public. Councilmember Buckshnis asked if Ace Hardware would be covered under the ordinance since they are a chain and do sell groceries. Mr. Taraday answered he did not have a definitive list of stores in Edmonds that sell groceries and was not asked to develop a categorical list of employers who were covered/not covered. He said Ace will know whether they meet the square footage percentage threshold to qualify. Each employer will need to determine for themselves whether they are a grocery business as defined in the ordinance and it should be fairly straightforward for them to determine. Councilmember Fraley-Monillas suggested Councilmembers close their eyes and think about going into one of these stores every day and cleaning handles and surrounding areas in the refrigerator, freezer, and beverage sections. She suggested Councilmembers consider their child doing that, getting minimum wage to clean COVID. It makes sense to pay them hazard pay for that work. Her son Dominic is cleaning COVID for a living outside of Edmonds and getting paid approximately $13.69/hour. He has an auto - immune issue and if he caught COVID, it may kill him. The choice is keeping people home and living on unemployment or going to work and hoping everyone knows how to be safe. She suggested if this was a Councilmember or their child, they would be thinking differently. She supports the $4/hour hazard pay because it applies to major employers who sell food and employ a lot of people, not Bartell or 7-Eleven, but PCC, Safeway, QFC, and WinCo, corporations who employ thousands nationwide. During the pandemic people have visited grocery stores in droves, purchasing more groceries than they have in the past 30 years. She said $4/hour was worth someone's life; if the Council cared about the employees, some who live in Edmonds and others who do not, they deserve to be treated in a safe and equitable manner through the pandemic. She expressed support for the $4/hour hazard pay, noting it would not impact her son because he doesn't work in Edmonds, but she supported it for those who have to subject themselves and their families to COVID. Councilmember Olson said many of these are union jobs and are not paid minimum wage. Doing this in Edmonds will not affect a corporation's nationwide policy, the ordinance will only affect Edmonds' Edmonds City Council Draft Minutes April 6, 2021 Page 15 Packet Pg. 24 6.4.a locations. With regard to unintended consequences, she pointed out there is a nearby QFC in Lynnwood and for those who are price -driven, the ordinance may affect whether they shop at Edmonds stores. Lynnwood has shown they are less likely to follow Seattle's lead and are unlikely to propose a similar ordinance. To the corporation representatives who may be listening, she said public sentiment has changed and people are interested in farmers and workers getting a fairer shake. The reason this ordinance was proposed was the City cares about the workers, but looking at only one segment of the market makes a lot less practical sense. If the issue is appreciating all frontline workers, focusing on this segment does not make sense other than as it relates to the truth or perception that there has been pandemic profiteering in this industry. If true, that is regulated at a state or federal level, not municipal, and it would be more appropriately addressed by a state or federal agency or a class action lawsuit. She summarized this ordinance is not the right vehicle because it only addresses a one segment and due to other consequences of this action. Councilmember L. Johnson recalled when the lockdown first began, everyone recognized that grocery workers were essential, critical, infrastructure workers and they were cheered for staying on the job while others stayed home to remain safe. Grocery executives praised the workers and responded by giving them a $2/hour hero bonus. That pay lasted only a few months and expired just as the pandemic and its associated risks began to take hold. Even so, grocery store workers continue to shoulder the health risks, both physical and emotional, for themselves and their families, additional childcare costs since schools were closed and the additional cost of providing personal protective equipment. At the same time, with most people staying home and staying safe by eating and working from home, grocery store profits have skyrocketed. As frontline worker exposure risk increased, so did passive shareholders' profits and yet, for those who were once hailed as heroic, hazard pay was never reinstated. Councilmember L. Johnson said the $4/hour hazard pay will help workers better access resources to better protect themselves and their families while this pandemic remains a significant health risk. She expressed support for the hazard pay ordinance. Councilmember Distelhorst said his day job is in the transit industry and fewer industries have been as decimated by the pandemic as public transit. However, the public transit industry, which has experienced the exact opposite of the increased profits that grocery stores have seen, has paid its employees premium pay. There is no reason the City cannot do the same for grocery store workers. Councilmember K. Johnson offered general comments and observations, commenting some of this is a social equity issue, moving profits of the corporations to the workers. While that is interesting, this is a market driven society and people are not entirely paid based on their worth. There is a state minimum wage that is over $17/hour and she was surprised to hear that grocery store workers can be paid less than minimum wage. Grocery store workers are not the only people working in hazardous conditions; the Council should consider providing hazard pay to this one limited sector while ignoring the highest risk, the healthcare industry. She wanted to open the discussion to these other issues because the discussion was so narrowly focused on providing hazard pay to one economic sector. Councilmember Fraley-Monillas said people have had to go to grocery stores to get things like water and food to survive during the pandemic. People do not have to go to nail and hair salons, coffee places like Starbucks, gyms, fast food establishments, etc. She disagreed with the comment that minimum wage was $17/hour, pointing out a grocery store worker in their 20t' year may make $20/hour. Unless employees were living in King County, they were not making $15/hour. She encouraged Council to consider the positive impact the $4/hour hazard would have for grocery workers who are starving and unable to pay for their own food; $4/hour is really not that much, $80/week for someone working part-time. Although she did not begrudge grocery stores making outrageous amounts of money during the pandemic, they should share it with their employees and $4/hour was not an unreasonable amount. Edmonds City Council Draft Minutes April 6, 2021 Page 16 Packet Pg. 25 6.4.a Councilmember Buckshnis said she has not said that she does not support the ordinance, she was trying to vet some of the public's questions and take some of the emotion out of the issue. Councilmembers know how important grocery stores are and which Councilmembers have family members who work for grocery stores. She asked if there were lawsuits pending on this issue in other cities. Mr. Taraday answered the City of Seattle was sued when it adopted its ordinance; the City of Seattle was successful in bringing a motion to dismiss that lawsuit. Mr. Taraday clarified Seattle won in the trial court; it may be subject to appeal as that was a fairly recently ruling. Councilmember Buckshnis pointed out there was no end date; the $4/hour would continue until Governor Inslee lifts the emergency order. Mr. Taraday agreed a specific date has not been identified but the $4/hour is tied to Governor Inslee lifting the emergency order and he assumed no one wanted to stay under an emergency order any longer than necessary so he expected it would be lifted at the appropriate time. Councilmember Buckshnis said the ordinance language was taken from Seattle's ordinance and Seattle also had no sunset date. Mr. Taraday agreed. Councilmember Buckshnis pointed out anyone 16 years of age and older will be eligible for a vaccination April 151. Mr. Taraday said if the vaccines work against the variants and if enough people get the vaccine, then the state of emergency may be lifted sooner rather than later. It is unknown how many people will volunteer to be vaccinated and it is unknown how well they will work against the variants. Everyone hopes they will but it is not a sure thing. Councilmember Buckshnis referred to Councilmember K. Johnson's comment about the narrow focus on grocery workers and asked about restaurant workers, gas stations, and other service industries. She asked if the rationale was because grocery stores were making an exorbitant amount of money due to delivery services. Mr. Taraday answered there were multiple reasons why it was appropriate for the hazard pay to apply grocery workers; those reasons are outlined in the findings in the ordinance. Record profits is one of the reasons but is not the only reason. It is related to how essential these workers are to the functioning of society and the ability to stay alive when everyone is locked down and restaurants are closed. Although not related only to profits, profits indicate this is a reasonable regulation. Councilmember Buckshnis suggested consideration be given to including nurses and frontline hospital workers. She asked if including workers in grocery stores and medical facilities had been considered. Mr. Taraday said if the Council was interested in expanding the hazard pay to other industries, that could be considered and it would be helpful to get direction from the Council regarding other sectors of the economy that should be prioritized to consider first. This ordinance starts with grocery workers but similar arguments could be made for other sectors of society and those many be valid arguments. hi response to Councilmember K. Johnson's earlier comment, Council President Paine explained her daughter works for Kroger as a courtesy clerk in a different city and by her union contract, earns $0.20 more per hour than minimum wage and minimum wage is about $13.50/hour. Councilmember Olson asked who pays if there was a lawsuit. Mr. Taraday said he would not have a public discussion about the risks of litigation; that could be discussed in executive session if the Council wished. Councilmember Olson said her question was who paid the legal fees for the City if there was a lawsuit. Mr. Taraday answered as with any lawsuit, if it was a lawsuit covered by WCIA, then WCIA would assign an attorney to represent the City. If it was not a lawsuit covered by WCIA, then Lighthouse Law Group would defend the City; Lighthouse Law Group charges the City a flat fee and there is no additional charge for litigation defense. He was unable to say definitively who would defend a hypothetically lawsuit without knowing the claims in the lawsuit because the claim would determine who defended it. Edmonds City Council Draft Minutes April 6, 2021 Page 17 Packet Pg. 26 6.4.a Councilmember Olson said the Council needs to vote with their wallets and should shop with PCC, Trader Joe's, QFC, and Safeway if they chose to pay hazard pay because it something the Council supports theoretically. It is not government's role to determine the salaries that businesses pay their employees. The reason that hazard pay is not being considered for healthcare is because they are not making money during the pandemic. This is about profits and having a problem with the profits being made by the companies. There are appropriate governmental regulations against pandemic profiteering and that is the appropriate method for getting remedies for workers not getting a fair shake. She encouraged the Council not to address the issue in the proposed methodology which she did not find appropriate. Councilmember K. Johnson said she read in a recent AWC publication that the Governor raised the minimum wage statewide and she believed it was in the $16 or $17 range, not $13. Most grocery workers have unions and she did not understand why the union was not brokering hazard pay with management. No one is at greater risk than those in the healthcare profession. Although not the most profitable organization, this is not based in a logical framework; it should be the risks or rewards but there is no data suggesting grocery workers are at greater risk than the general population. She was interested in learning what the riskiest sectors of the population were. The City provided general hazard pay;, police officers were considered frontline as well as people who worked in City offices a certain number of hours. She pointed out many industries have been affected by the pandemic and she wanted to understand the correlation between grocery store workers and the pandemic, not just profit margins of the company or parent organization. This is a capitalized society and the City should not demand profit sharing; that is an appropriate role for state or federal or in negotiations with labor unions and management. Councilmember K. Johnson referenced WinCo, an employee owned company and wondered about their approach to grocery worker pay during the pandemic. There were a lot of good comments made by the public and the Council should consider this carefully before making a final decision. Councilmember Fraley-Monillas said she talked to WinCo; they are paying minimum wage for entry level jobs. She disagreed that Governor Inslee had raised minimum wage to $17 statewide; some counties and cities have raised the minimum wage. She pointed out when people visit grocery stores and grab a cart, they are potentially grabbing COVID from the prior user because not everybody stays home when they are sick. She encouraged the Council to support $4/hour hazard pay, commenting that was nothing during a pandemic for workers who risk their lives to provide groceries to the public. She encouraged the Council to support the ordinance to show that grocery workers deserve the $4/hour hazard pay. Councilmember Distelhorst said a Google search of the Washington State Department of Labor of Industries found as of January 1, 2021 the minimum wage in Washington State is $13.69, not $17. Councilmember L. Johnson said some of the misinformation about minimum wage may be due to some local jurisdictions that have higher minimum wage rates and different labor rules than Washington State; statewide the minimum wage is $13.69. Councilmember Olson said her question was not about minimum wage; labor union jobs are often paid differently than the stated minimum wage. She recalled an email from a QFC employee who stated they earned $20/hour. Councilmember Buckshnis said the conversation is getting away from the main issue, whether government should overstep its capabilities and make big business pay hazard pay to their employees, something government generally does not get involved in. She agreed frontline grocery workers were doing a great job but questioned whether it was the Council's responsibility as legislators to tell Edmonds City Council Draft Minutes April 6, 2021 Page 18 Packet Pg. 27 6.4.a corporations with unions to increase their pay due to hazards. That is the question a lot of people have posed to her and in her opinion if the Council does it for grocery workers, they should do it for everyone. It doesn't make sense to single out one group when all people who work in stores are exposed to the public. For example, she works at the senior center and they have COVID protocols. She recognized the senior center was not as busy as a grocery store but many people are questioning the Council overstepping its legislative abilities by requiring corporations to pay their employees hazard pay. That is the question that the Council should be addressing, not the amount that employees are currently paid. Councilmember Buckshnis relayed questions she was asked, why now and if there were a lot of COVID cases reported among grocery workers in Snohomish County. Mr. Taraday said he did not have that specific data. This ordinance is proposed based on the totality of circumstances that are outlined in the ordinance findings and not any one single thing. Council President Paine recalled one of the commenters saying with local support, bigger organizations will support the $4/hour hazard pay. She summarized the $4/hour hazard pay is very meaningful to the affected grocery workers which is the reason it is proposed. Adoption of a local ordinance will allow corporations to tell their shareholders they would like to follow the local ordinance. Councilmember Fraley-Monillas said the average full-time grocery store clerk in Edmonds earns $27,000/year which is about $2500/month, slightly more than Councilmembers earn working part-time. The average RN in Edmonds makes $26/hour. She concluded there was a big difference between the amount earned by a grocery store clerk and an RN. The ordinance would provide an additional $4/hour to those making $13.69/hour. Although not enough to pay for a home, it would be an extra perk for putting their life in jeopardy. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO AMEND TO HAVE THE ORDINANCE EFFECTIVE THROUGH DECEMBER 31, 2021. Councilmember Buckshnis said emotions are being mixed with facts; everyone knows grocery store frontline workers are very important, She recalled someone speaking during public comments representing the grocery association who suggested a six-month duration. She did not support having an open ended ordinance. The Council is overstepping its boundaries as legislators and having a sunset date would allow the Council to revisit it. She anticipated recordkeeping would cost corporate America a lot and she questioned how it would be monitored. Councilmember Distelhorst said he spoke with Ms. Chisa today prior to Mr. Taraday distributing the updated draft ordinance. Some of the guidance and recommendations he discussed with her regarding 12:01 and the effective date were related to bookkeeping. The updated ordinance reflected feedback from the corporations and would facilitate smooth bookkeeping for them. Councilmember K. Johnson asked if the highest level hazard pay in the City was 6%. Mr. Taraday said that was his recollection. Councilmember K. Johnson said $4/hour based on a minimum wage of $13.69 would be a 33% pay increase, acknowledging that percentage would be less for those who earn more than minimum wage. Mr. Taraday pointed out 6% of a police officer's salary is different than 6% of a courtesy clerk's salary. Councilmember K. Johnson agreed, commenting there was not much data to draw from and she was simply using the datapoints available to her. COUNCILMEMBER FRALEY-MONILLAS CALLED THE QUESTION. VOTE TO CALL THE QUESTION CARRIED (6-1), COUNCILMEMBER K. JOHNSON VOTING NO. Edmonds City Council Draft Minutes April 6, 2021 Page 19 Packet Pg. 28 UPON ROLL CALL, AMENDMENT FAILED (2-4-1), COUNCILMEMBERS K. JOHNSON AND BUCKSHNIS VOTING YES; COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO; AND COUNCILMEMBER OLSON ABSTAINING. UPON ROLL CALL, MAIN MOTION (ORDINANCE NO. 4219) CARRIED, (4-1-2), COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; COUNCILMEMBER OLSON VOTING NO; AND COUNCILMEMBERS K. JOHNSON AND BUCKSHNIS ABSTAINING. Mr. Taraday relayed the motion passed without the emergency provision. Councilmember Fraley-Monillas raised a point of order, stating if there were two abstentions and one no vote, that would be a super majority for the four yes votes. Mr. Taraday explained the statute requires a majority plus one of the full Council to support the emergency ordinance so there would need to be five affirmative votes to enact an emergency ordinance. Councilmember Fraley-Monillas agreed, pointing out only five total voted; four votes yes and one voted no. Mr. Taraday said the number of vote participants does not matter; if there were only five Councilmembers present at the meeting and the vote was 4-1, an emergency ordinance would not pass as there needed to be five yes votes. Councilmember Fraley-Monillas said her understanding was it required a super majority. Mr. Taraday clarified it is a majority plus one of the entire Council. Councilmember Fraley-Monillas said that was a super majority of the Council, and the voting Council was only five members. Mr. Taraday explained there are seven Councilmembers; a majority is four, a majority plus one is five and five affirmative votes are required to adopt an emergency ordinance. Councilmember Fraley-Monillas appealed to City Clerk Scott Passey. Mr. Passey agreed with Mr. Taraday's interpretation. Mr. Taraday clarified the ordinance passed; it will take effect 30 days from today. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO EXTEND 30 MINUTES TO 10:30. MOTION CARRIED (6-1), COUNCILMEMBER K. JOHNSON VOTING NO. 4. WALKABLE MAIN STREET 2021 Economic Development/Community Services Director Patrick Doherty reviewed: Walkable Main Street 2020 o After initial COVID shut -downs and easing of some restrictions in Summer 2020, Walkable Main Street started June 20, 2020. Closure 3rd to 6t' Avenues, as well as 5t' N half -block from Fountain. o Provided safer, socially distanced, comfortable ped flow through Downtown during busiest season/days o Narrow downtown sidewalks cannot comfortably accommodate safe, distanced ped flow on busiest days o Closures 10 am to 10 pm Saturdays, 10 am to 8 pm Sundays o Vehicle travel allowed at 5MPH as U-Turn around Fountain, with barricades in place to direct ped flow to cross -walks around Fountain o Fourth Avenue north -south not closed, allowing travel across Main Street o Closing Main Street west of 3rd Avenue was not feasible given that it merges with SR 524 and leads to ferry lanes (also, west of Sunset, no parking lane) Edmonds City Council Draft Minutes April 6, 2021 Page 20 Packet Pg. 29 6.4.a o Merchants allowed to occupy parking lanes and/or place signage, etc., in ROW o No additional activities allowed due to State COVID-related restrictions o Permitted via Special Event Permit Walkable Main Street 2021 o Administration intends to relaunch Walkable Main Street in coming Summer season o Public input was sought via survey open 3/11-3/24/21 o Summary of survey responses: ■ When asked about the timeframe for Walkable Main Street: - 29% supported the same timeframe as last year - 59% supported starting earlier - 12% supported ending earlier - Conclusion: 88% support same or longer timeframe ■ When asked if Walkable Main Street should include Friday evenings: - 81 % replied "yes" - 19% replied "no" ■ When asked if enhancements should be added (if allowable): - 86% supported musicians/buskers - 66% supported art/artists - 53% supported games/activities - 13% provided other ideas ■ When asked what a comfortable maximum walking distance to find free parking would be: - 11 % said within 1 block - 17% said within 2 blocks - 72% said within 3 blocks - Conclusion: 89% are comfortable walking 2-3 blocks for parking ■ The open-ended question yielded many comments, with the most frequent comments related to: - Providing sufficient parking, especially ADA and/or drop-off parking - Improved aesthetics (barricades, signage, etc.) - Allowing pop-up vendors, booths - Providing tables, benches, seating - Expanding the closure area Facilitated Merchant Roundtable was held 3/25/21 0 31 merchant reps participated o Summary of Roundtable Input: ■ Some support for Friday evening closure, with concern over logistics of clearing out Main Street mid -evening. Some expressed desire, if Friday is added, to skip Sunday. ■ Support for enhancements like music, art, games, but with some concerns: no amplified music, designate areas for musicians, use local performers, high schoolers ■ Should merchants from off Main Street be allowed to have pop-up presence? Some support for this idea, but only for brick -and -mortar establishments off Main - not outside vendors. Ed! is working on an idea to allow pop-up service providers to partner with retailers. Allow A -frame or other temporary signage in closed Main Street directing folks to businesses on side streets or outside the closed zone. ■ Time period for Walkable Main Street. Variety of opinions - several proposing longer than last year (start in May, end in October, possibly even as late as Halloween). A smaller number wished to see the period stay the same as last year or even shorter - end at Labor Day, for example. ■ Safety concerns. Improve ADA access. Make sure sidewalks stay clear. More handicapped parking spaces nearby. Drop-off spaces also. Edmonds City Council Draft Minutes April 6, 2021 Page 21 Packet Pg. 30 6.4.a ■ Open comments: - Parking concerns - Do we still need this? Some do not support - Make sure it doesn't turn into a park atmosphere o Notwithstanding easing of COVID-related restrictions, pandemic is not over o Concern over fourth wave and re -imposition of restrictions o Many people still express concern over crowded sidewalks during busy, warmer weekend days o Upwards of 90% of survey respondents support Walkable Main Street City Council comments, suggestions and input are sought on such topics as: o Timeframe o Logistics o Amenities o Other • Administration will use Special Event Permit for Walkable Main Street 2021, incorporating new logistical details, additions, enhancements, etc. Councilmember L. Johnson referenced the March 25t' business owners roundtable and the question whether merchants off Main Street should be allowed to have pop-up presence. There was some support for this idea but only for brick and mortar establishments off Main, not outside vendors. She asked if the discussion was to only allow brick and mortar businesses already in the downtown area and not allow businesses from other areas of Edmonds to have a pop-up presence. Mr. Doherty agreed that was the comment. He pointed out there were 31 attended the roundtable, but unfortunately only about 12-15 people participated and offered comments. There were no votes so he was unaware of how all 31 felt. Some commentors said it would be great if other merchants could have a presence in the closure with a table or booth and others wanted it to only be the downtown merchants and not outside vendors, food trucks, vendors from other areas, etc. There was a similar comment about limiting buskers or musicians to local talent. Businesses outside the closure area feel the closure deterred people from visiting areas outside the closure and some felt those businesses should be offered the opportunity to have a booth, table or signage in the closure area to help promote their businesses. Councilmember Buckshnis asked how much the City spent on Walkable Edmonds last year. Mr. Doherty said he did not have that number with him but could sent it to her. Councilmember Buckshnis said she has heard a lot of complaints about this but it sounds like the City is going to do it anyway. She asked if staff was asking for input. She suggested not having music because some people want to talk. Mr. Doherty invited the Council's input and suggestions. With regard to her suggestion about not having music, he was interested in what other Councilmembers thought about that. Councilmember Buckshnis did not want to increase the length and asked if the impact on festivals such as the Edmonds Art Festival in late August had been considered. She commented on the way Edmonds used to be with events like the Arts Festival, Taste, Oktoberfest which she hoped were coming back, remarking she knew the Arts Festival and Taste were coming back. Mr. Doherty said that is currently unknown because under the current maximum capacity requirements per acre, the most that would be allowed would be 600/day which may not be enough. Mr. Doherty did not think a closed Main Street would detract from the Arts Festival; it would simply be another place for people to walk. Mr. Doherty said it will be necessary to be flexible and recognize that modifications may be required, but the goal is to create consistency because last year's variability was confusing for some. That did not mean there would not be any flexibility such as if the Taste did occur, maybe something different would need to be done that weekend. The intent was not to change it every weekend because that was confusing. Edmonds City Council Draft Minutes April 6, 2021 Page 22 Packet Pg. 31 6.4.a Councilmember Buckshnis said it was her understanding the reason for the streateries was Walkable Edmonds and it ended up being very successful. She believed the retailers who say their businesses are being affected, recalling the affect that the Saturday market had on stores in the area. She expressed interest in the numbers to assist her understanding and said Main Street is turning into restaurant row and some of the retail businesses are suffering. Mr. Doherty said he did not have specifics from each business as that was not publicly available information. He walked Main Street last year and this year; when he asked how Walkable Main Street for them, about half the retailers said okay or fine. A couple said it did not result in more sales but it was a festival atmosphere and good exposure. The other half included everyone who spoke to the Council tonight and none of the people who loved it and wanted it to come back. He concluded about half said it was fine but it did not necessarily bring more business that day. He recalled two retailers said they heard people say they returned after seeing their store during Walkable Main Street. Half of the second half do not see a benefit, it could be due to their clientele versus another store's clientele. He recalled two retailers next door to each other; one loved it and thought it brought more customers and the other said it did not, likely due to their clientele. He recalled Jenny Murphy saying there are a lot of younger people, families with strollers, and people walking who patronize businesses that cater to their lifestyle/needs and/or see them and return, but some clientele find it harder to park, do not want to deal with more people and do not come downtown on a Saturday or Sunday but come the other days of the week. Mr. Doherty concluded that was an anecdotal, personal observation of what the retailers have told him. Councilmember Buckshnis asked if consideration had been given to doing it along 4t' Avenue and not on Main Street. Mr. Doherty said 4' Avenue does not have much retail or restaurants. Main Street is most trafficked street followed by 5t" and on a warm day and on the weekend, the narrow sidewalks are crowded and people do not feel comfortable during COVID squeezing by each other with their families, dogs, etc. So there is still a valid reason to provide a closure area to allow people to engage with downtown businesses, engage with each other and have some sense of joy in the middle of a pandemic and interact with retailers, merchants, etc. Even if they do not go into the stores during the closure, it is hoped they will return. Councilmember Buckshnis commented Mr. Doherty had convinced her. Councilmember Distelhorst thanked Mr. Doherty for the presentation and the packet, finding the information very helpful. He commented at least one other Councilmember was on the March 25t1' roundtable and he appreciated the professional facilitation of that discussion as well as the good banter between interested parties. It was interesting to hear businesses say something and other businesses and stakeholders responding affirmatively in the chat. He made the following suggestions: temporary ADA parking close to the pedestrian zone, higher quality safety barriers considering the number of pedestrians downtown, map of transportation options so people know who to get to downtown without driving, and collaborate with churches with large parking lots on existing transit routes. He recalled the consensus at the March 25th roundtable was that music not be amplified and music be scheduled so that people could plan around it. Council President Paine loved the vibrant discussion and suggested streateries be considered in the totality of Walkable Edmonds. She worried for the retailers, noting some will benefit and others are impacted by the removal of parking near their business. She asked if consideration had been given to two weekends a month instead of every Saturday and Sunday and/or opening Friday evening for restaurants to avoid retailers trying to share the closure with restaurants. Mr. Doherty said two weekends/month had not been suggested. The goal is consistency to avoid confusion; inconsistency can lead to frustration by the public. With regard to Friday evenings, some merchants thought it would be great, others thought it would be difficult logically, and much of the public thought it sounded great. A staff level working group is researching suggestions from the March 25t1i roundtable including Friday evenings. Last year's effort was fast and furious and the goal this year is to enhance the experience. Edmonds City Council Draft Minutes April 6, 2021 Page 23 Packet Pg. 32 6.4.a Council President Paine asked for a cost breakout for the weekend and for Friday evening, noting the tension seems to be between restaurants and retail. If the closure was after retail hours on some weekends, there would be a better balance between restaurants and retail needs as restaurants are often open in the evening. Mr. Doherty said without hard data, it is difficult to know how retailers are actually affected; anecdotally as many say they don't like it as say they do like it. He was uncertain that limiting the hours benefited retailers, recalling some of the retailers he spoke with like the closure and say they benefit from it, but those people were not as motivated to speak at the Council meeting. Mr. Doherty said consistency is necessary from a staff perspective and for the public. Last year the closure was put up in the morning and taken down in the evening. Staff prefers once the street is closed it remain closed until Monday morning because last year it was very complicated when the barriers were removed in the evening and cars started driving through while restaurants still had customers. For consistency and safety, it is preferable to close and reopen once a weekend. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO EXTEND 15 MINUTES TO 10:45. MOTION CARRIED (5-2), COUNCILMEMBERS K. JOHNSON AND FRALEY-MONILLAS VOTING NO. Councilmember Olson acknowledged the good work of the administration and Mayor Nelson last year. She noted some people were only out last year because of the opportunity to socially distance and may have been the only people spending at restaurants and other businesses. Nationwide the industry predicts 80% closure of small, independent restaurants as a result of the pandemic. Clearly that would be bad if it happened in Edmonds and because of this initiative, Edmonds restaurants will fare much better than that statistic. The mental health crisis of being isolated may have been avoided by Walkable Edmonds last summer, but looking ahead the why is a little questionable. Many felt unsafe to socialize last year, but as more people get vaccinated, she feared there would be more crowds on Walkable Main Street especially if music and other fun things were added, making it no safer than anywhere else. The why this year seems to be that the public thinks it is fun, herself included. People would also like dance parties in the Brackett Room of City Hall on Friday and Saturday nights, but that is not the purpose of City Hall. Councilmember Olson emphasized this is a business district and its main purpose is not to throw parties for the public. This is the downtown business core first and foremost and that needs to be kept in mind. Without hard data, the input from non -restaurant and non -bar retailers about the significant impacts to their businesses need to be considered as well as input from restaurants and bars outside Main Street. She relayed one business in the zone said their typical Saturday, their best retail day, was $1000-$2000 versus $200-$400 on a typical Saturday with the street closure which is a huge difference. Another business owner in the zone, Manya Vee, MaJe Gallery, made the excellent point in the media that their window displays directly contribute to their ability to draw in shoppers. When people are in the middle of the street versus on the sidewalks, they do not have that marketing opportunity. Retailers pay their rent based on the amount of window space (glazing) because of its impact on foot traffic. Based on the above, Councilmember Olson said the closure must be weather dependent. For example if there a 60% or higher chance of rain for four or more of the closure hours, it should be canceled the day before. She recalled times when the streets were closed and were completely empty which does not benefit anyone. She also suggested having the closure only one of the weekend days as it would serve more members of the public and the businesses' different clienteles. She suggested the City consider Sunday only because some retailers were not doing amazingly on Sundays and chose to be closed that day. Even if Sunday was not typically a huge day for people to be downtown, she suggested the point of closures like this were to drive business to the area, perhaps resulting in more business on Sunday which would help retailers and restaurants. She suggested the closure be summer only, possibly only June to Labor Day as was discussed at the roundtable. She liked the idea of adding music, street games, sidewalk chalk, etc. as long as it did not become too crowded. Edmonds City Council Draft Minutes April 6, 2021 Page 24 Packet Pg. 33 6.4.a Councilmember L. Johnson asked the percentage of downtown retail stores that are closed on Sunday. Mr. Doherty said he did not know the exact number but a sizeable number are closed on Sundays. Councilmember L. Johnson asked if starting the closure 4 or 6 p.m. Saturday through Sunday night was considered to reduce the impact to retail stores. Mr. Doherty said input has been gathered via the survey and roundtable with a variety of suggestions but decisions have not been made. Councilmember L. Johnson asked if Saturday night through Sunday night was considered. Mr. Doherty recalled one person may have suggested that; there were a range of suggestions from two days, starting Friday evening, only evenings, only one day, etc. Councilmember L. Johnson said Edmonds is celebrated an art town and art and music add to the ambiance. She agreed with having local musicians and artists and not amplifying the music whether it is scheduled or not. Councilmember K. Johnson relayed her understanding that one of the reasons for the closure was to draw people downtown to restaurants during the pandemic. It seems counterintuitive during a pandemic to create a situation that attracts people to socialize and enjoy music and expose more people. She never went downtown during the closure last year and has not been to a restaurant or a grocery store in over a year because she wants to remain in her personal bubble. She supported encouraging all the downtown merchants and believed Walkable Main Street was good for the restaurants but it was questionable whether it was good for the local merchants. She liked the idea of closing the streets Saturday night to Sunday as that would give merchants the opportunity to have shoppers Friday night and Saturday, thereby splitting the market. She said Seattle closes a lot of streets during non -pandemic times from 4 p.m. to facilitate bus travel in the core. It can be done in Edmonds with no parking after 5 or 6 p.m. which would provide consistency. Councilmember K. Johnson suggested if the forecast was for rain all weekend, the closure could be canceled and only closed during fair weather. Mr. Doherty said pointed out the difficulty counting on the weather in the Pacific Northwest. For example, the forecast on Thursday and Friday of Easter weekend was rain and it ended up being beautiful on Saturday until 3 p.m. and gorgeous after 12 noon on Sunday. Conversely, a forecast for rain can end up with the weather being beautiful. Councilmember K. Johnson liked ideas that provide more flexibility so the closure supports the restaurants and the merchants and allows them equal access on the weekend. She worried about Walkable Main Street drawing more people especially with forecasts of a fourth wave. Attracting young people may be problematic when the 18-30 age group is reportedly spreading the virus. COUNCILMEMBER OLSON MOVED TO EXTEND 15 MIN TO 11:00. MOTION FAILED FOR LACK OF A SECOND. COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCILMEMBER OLSON, TO EXTEND 5 MINUTES TO 10:50. MOTION CARRIED (6-1) COUNCILMEMBER K. JOHNSON VOTING NO. Councilmember Olson said there is an issue with closing at 6 p.m. because setting up and clearing cars out of the zone has an impact earlier in the day. Councilmember Fraley-Monillas said she looked forward to further discussion and input. 9. MAYOR'S COMMENTS Mayor Nelson relayed the Snohomish Health District's report that this is the third week of rising COVID cases counts, now up to 121/100,000. As Dr. Spitter said, having 18% of the county vaccinated will not Edmonds City Council Draft Minutes April 6, 2021 Page 25 Packet Pg. 34 stop COVID; that requires an 80% vaccination rate. He urged the public to socially distance and wear masks. Mayor Nelson expressed his regret that the City did not act sooner for the grocery workers during the pandemic as it is very unfair to expect those who are paid the very least to take the most risk. He thanked Councilmembers for supporting frontline workers, not just with words, but with action. 10. COUNCIL COMMENTS Council President Paine was glad the City took this step for grocery workers, recognizing they have been working hard in untenable situations. It is difficult, stressful work, especially when the public is stressed out about COVID. She recognized the case count was going up, making her worry about a new wave. The variants are very contagious and people are not getting vaccinated as quickly as hoped. She announced a budget retreat on May 8' from 1 to 5 p.m. She encouraged the public to wear masks and wash their hands. Councilmember Olson thanked frontline workers in every industry and said one of the ways she supported grocery workers was to suspend the plastic bag ban because she was concerned about their health and wellbeing. In tonight's action, she was unable to overlook what she felt was the role of government. Councilmember Fraley-Monillas encouraged people to support grocery workers not just by words but by actions and show that what they do makes a difference. She appreciated everyone that does that work. Councilmember Distelhorst agreed with Mayor Nelson and other Councilmembers' comments in support of local grocery store workers. This week is National Library Week and today is National Library Worker's Day. He is a huge library supporter, advocate, and volunteer. The library reopened last week for limited in -building service and he asked the public to respect their guidelines. He thanked the library and library employees for the safe and equitable services they provide in Edmonds and throughout Snohomish County and Island counties. 11. ADJOURN With no further business, the Council meeting was adjourned at 10:50 p.m. Edmonds City Council Draft Minutes April 6, 2021 Page 26 Packet Pg. 35 6.4.a Public Comment for 4/6/21 Council Meeting: From: joe scordino Sent: Tuesday, April 6, 2021 6:01 PM To: Council <Council@edmondswa.gov> Cc: Public Comment (Council) <publiccomments@edmondswa.gov>; Students Saving Salmon <students.saving.salmon@gmail.com> Subject: Please protect and enhance mature trees in Edmonds Please see the link below on commitment that students made to enhance trees in Edmonds I can only hope that the Council will make a commitment to spend the time needed to revise the Tree Code to actually preserve mature trees in Edmonds. Scene in Edmonds: Imarovina salmon habitat with trees From: Sheila Cloney Sent: Tuesday, April 6, 2021 9:32 AM To: Passey, Scott <Scott.Passey@edmondswa.gov> Cc: Doherty, Patrick <Patrick.Doherty@edmondswa.gov> Subject: Walkable Main 2021 - submittal under public comment 4/6/21 Mr. Passey/City Clerk, As I am unable to figure out on the Edmonds website how to email the council and mayor without entering each individual email address, please assist me by forwarding the attached document to the Mayor and City Council on my behalf under Public Comment regarding Walkable Main Street 2021 which is on the April 6, 2021 agenda. Best. Sheila Cloney Anchor Chic 529 Dayton Street Edmonds https://www.kirkla ndwa.gov/files/sharedassets/public/city-council/agenda-documents/2021/april-6- 2021/9g business.pdf?fbclid=lwAR2fOzvNO-wxCT y-SFkOo oa3RFLgCn1g44x7H5x5BJxiTEeJzB-7dfmXU Edmonds City Council Draft Minutes April 6, 2021 Page 27 Packet Pg. 36 6.4.a From: Dave Teitzel <kathydave52@hotmail.com> Sent: Monday, April 5, 2021 12:54 PM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Grocer workers Council, Please include these comments in the public record of the 4/6/21 Council meeting. I support our local grocery workers and believe they should be recognized for their great work to ensure food continues to be available to our community during the Covid pandemic. I especially appreciate the action taken by PCC to voluntarily provide extra hourly compensation to its workers during the pandemic crisis. However, I think this sort of goodwill action should be voluntary on the part of the grocery stores and not legislated upon the stores by local government. In fact, I believe it is overreach on the part of local government to mandate on private businesses a temporary pay increase. And we have already seen an unintended consequence of such an action: QFC recently announced it is closing two stores in Seattle largely due to the city -mandated $4/hour temporary pay increase for grocery workers. Rather than focusing on the grocery industry, it would make more sense for the City to consider providing a temporary hourly pay increase to its own EPD patrol officers. These employees must directly interact with citizens every day: citizens who may be drunk, infected with the Covid virus, under the influence of drugs, combative, etc. They have reported to work every day and are subject to at least as much virus risk during the pandemic as grocery workers. I suspect Edmonds citizens would support such a temporary pay increase for our police officers until the Governor announces the Covid-related restrictions are over. Thanks, Dave Teitzel Edmonds From: jschlatt@frontier.com <jschlatt@frontier.com> Sent: Monday, April 5, 2021 12:31 PM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Grocery Workers As the QFC cashier who has the least seniority, it is MY hours that will be cut if Edmonds City Council decrees hazard pay. I get the shifts left over after everyone else gets first pick. Every one is all "rah" about increased pay. But the company will reduce hours to make up for the arbitrarily decreed increased pay. I am the one who will still have to pay my union dues no matter how few hours I get. And if I don't get enough hours, I don't qualify for the union to pay Edmonds City Council Draft Minutes April 6, 2021 Page 28 Packet Pg. 37 6.4.a my healthcare premiums so they will come out of my pocket as well. Edmonds City Council and Mayor Mike Nelson need to focus on their own jobs and leave mine alone. Tracie Schlatter Edmonds,WA From: Ken Reidy Sent: Monday, April 5, 2021 6:24 AM To: Public Comment (Council) <publiccomments@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Cc: Hope, Shane <Shane.Hope@edmondswa.gov>; Williams, Phil <Phil.Wllliams@edmondswa.gov>; Taraday, Jeff <jeff@lighthouselawgroup.com>; Nelson, Michael <Michael.Nelson@edmondswa.gov>; Council <Council@edmondswa.gov>; Judge, Maureen <Maureen.Judge@edmondswa.gov> Subject: Public Comments for the April 6, 2021 Council Meeting The original 1890 plat of Edmonds dedicated a 7 %' wide alleyway for public thoroughfare (ingress/egress) north of Daley Street between 71h Ave. N. and 9th Ave. N. Part of this 7 %' wide piece of property is located directly to the south of Holy Rosary Catholic Church. Alleyway easements must be 15' wide. Has the City's Official Street Map ever indicated a planned alley at that location? If not, why not? Why would the City's Official Street Map fail to disclose a planned alley when 50% of the required dedication was made in 1890? Why were applicants not made to dedicate a 7 %2' wide alleyway for public thoroughfare (ingress/egress) north of Daley Street between 7th Ave. N. and 9th Ave. N. when the related property was developed? The City is currently requiring the Sundstone Condominium Owner's Association to provide 10- foot-wide right-of-way dedication to the City of Edmonds along two property frontages. Why are they being treated differently than developers of property north of Daley Street between 7th Ave. N. and 9th Ave. N.? City employee Lyle Chrisman informed one developer of property north of Daley Street between 8th Ave. N. and 9th Ave. N. in a July 25, 2006 email that: "Per our earlier conversations on the issue, the City does not want additional right-of-way in that area, so dedication would not be an alternative." Edmonds City Council Draft Minutes April 6, 2021 Page 29 Packet Pg. 38 6.4.a Who has legal authority to do what related to the Official Street Map of Edmonds? Specifically, when reviewing a proposed development project, does City Staff have the authority to not require dedication so that a street or alley easement meets the minimum required access width? In the Sundstone Condominium Owner's Association situation, does City Staff have the authority to simply tell Sundstone that the City does not want additional right-of-way in that area, so dedication would not be an alternative? Or does that type of decision fall under the City Council's authority? Can City Staff decide to not require right -or -way dedication without obtaining City Council's approval? What happens if City Staff does so? When property is being developed next to a street or alley that does not meet the City's minimum access width requirements, does City Staff have the responsibility to require dedication of the remaining width required? Thank you for prompt answers to all these questions. Please inform Sundstone Condominium Owner's Association that they are being treated differently than others have been treated in the past. I hope City Council uses this opportunity to build knowledge in this area, so our City Council and our citizens have a clearer understanding of these laws and who has the authority to do what. Thank you. Ken Reidy From: N Middleton Sent: Saturday, April 3, 2021 6:14 PM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Please oppose grocery worker hazard pay Grocery worker pay is a collective bargaining issue. As an SEIU representative, Mayor Mike should know that. My son's hours were cut when the Seattle minimum wage was increased. He ended up working less hours and making less money before. If Mike was genuinely cared about workers, he'd want to ensure they didn't take pay cuts as a result of Seattle/King County/California policies. Mike needs to stop trying to lead a forced march toward becoming "Little Seattle". Any idea that is sold on the basis of what Seattle, King County or California is doing needs to be opposed. Those are all nice places to visit, but who the heck wants to live there? I like Edmonds because it's not Seattle. Don't Californicate Edmonds! I really regret voting for Mike. I won't make that mistake again. Edmonds City Council Draft Minutes April 6, 2021 Page 30 Packet Pg. 39 6.4.a Sincerely, Norma Middleton From: cdfarmen@comcast.net Sent: Friday, March 26, 2021 11:11 AM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Tree Code Dear Council Members, I know that It has been a long 4 month period of trying to develop a solid tree retention and protection code. To me, it was evident from the meeting earlier this week that further deliberation at this point was not going to be productive. Now that the moratorium has expired, I would think the landowner can proceed with their proposed Perrinville Woods 14 unit subdivision. If that happens before any Step 2 amendments are approved, the subdivision will become vested and any subsequent new tree code changes will not be applicable to that subdivision. With that in mind, I do have one important recommendation which I ask for your consideration regarding subdivisions. Please consider including time next week for a special agenda item to amend the section of the tree code on subdivisions. I propose to add an exception to 23.10.050 that basically states: "any subdivision being proposed to be developed on any drainage or headwaters of any local stream shall be designed following the Flexible Conservation Subdivision Design plan". Thank you for your thoughtful consideration. Duane Farmen Seaview resident Edmonds City Council Draft Minutes April 6, 2021 Page 31 Packet Pg. 40 6.5 City Council Agenda Item Meeting Date: 04/20/2021 Approval of claim checks and wire payment. Staff Lead: Dave Turley Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #246939 through #247026 dated April 15, 2021 for $275,515.14 and wire payment of $36,044.77. Staff Recommendation Approval of claim checks and wire payment. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 04-15-21 wire 04-15-21 FrequentlyUsedProjNumbers 04-15-21 Packet Pg. 41 6.5.a vchlist 04/15/2021 8:26:28AM Bank code : usbank Voucher Date Vendor 246939 4/15/2021 076040 911 SUPPLY INC 246940 4/15/2021 070322 A&A LANGUAGE SERVICES INC 246941 4/15/2021 069798 A.M. LEONARD INC Voucher List City of Edmonds Page Invoice PO # Description/Account Amoun r INV-2-9775 INV-2-9775 - EDMONDS PD - GONZ, c BIANCHI RADIO POUCH >, 001.000.41.521.22.24.00 35.2E a BIANCHI DBL MAG POUCH L_ 001.000.41.521.22.24.00 37.0( 3 BIANCHI DBL CUFF CASE c 001.000.41.521.22.24.00 34.0( 10.1 % Sales Tax 001.000.41.521.22.24.00 10.7< a0i Total: 116.9f U E 15-88741 MOUL 4Z0822282 - INTERPRETER 1 2 MOUNL 4Z0822282 - INTERPRETEF U 001.000.23.512.50.41.01 4" 170.0( O Total: 170.0( > 0 C121141351 PM SUPPLIES: BAMBOO STAKE, Ri L a PM SUPPLIES: BAMBOO STAKE, RE Q 001.000.64.576.80.31.00 158.4- C121141462 PM SUPPLIES: WATERING NOZZLE N PM SUPPLIES: WATERING NOZZLE 001.000.64.576.80.31.00 131.6E c C121142794 PM SUPPLIES: CHAINSAW WRAP, I N PM SUPPLIES: CHAINSAW WRAP, I E 001.000.64.576.80.31.00 848.&< 2 C121145989 PM SUPPLIES: BLADE SET, SPRIN( PM SUPPLIES: BLADE SET, SPRIN( 001.000.64.576.80.31.00 35.7' E C121146780 PM SUPPLIES: RAKE, HOSE CONN U PM SUPPLIES: RAKE, HOSE CONN f° 001.000.64.576.80.31.00 132.01 Q C121151302 PM SUPPLIES: RAKE, HOSE CONN PM SUPPLIES: RAKE, HOSE CONN 001.000.64.576.80.31.00 44.1 Page: 1 Packet Pg. 42 vchlist 04/15/2021 8:26:28AM Bank code : usbank Voucher Date Vendor 246941 4/15/2021 069798 069798 A.M. LEONARD INC 246942 4/15/2021 065052 AARD PEST CONTROL 246943 4/15/2021 000850 ALDERWOOD WATER DISTRICT 246944 4/15/2021 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds Invoice (Continued) 43426 10788 656000020875 656000024474 656000024478 656000024484 6.5.a Page: 2 PO # Description/Account Amoun Total : 1,350.7< m PARK MAINT PEST CONTROL CUSI E PARK MAINT PEST CONTROL CUS sa 001.000.64.576.80.41.00 a 125.0( m 10.4% Sales Tax 3 001.000.64.576.80.41.00 13.0( Total: 138.0( MONTHLY WHOLESALE WATER Cl- 1k MONTHLY WHOLESALE WATER Cl- m t 421.000.74.534.80.33.00 137,494.0E U Total : 137,494.0E •� PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE O 001.000.64.576.80.24.00 R 61.1( o 10.4% Sales Tax a 001.000.64.576.80.24.00 6.3, Q WWTP:4/7/21 UNIFORMS,TOWELS Mats/Towels N 423.000.76.535.80.41.00 51.4E Uniforms: 3 Lab Coats $0.17 each = 4 423.000.76.535.80.24.00 0.5- 10.4% Sales Tax E 423.000.76.535.80.41.00 5.3E .m 10.4% Sales Tax 423.000.76.535.80.24.00 0.0E r- PARKS MAINT UNIFORM SERVICE m E PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 61.1 E 10.4% Sales Tax Q 001.000.64.576.80.24.00 6.3 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 29.5E Page: 2 Packet Pg. 43 vchlist 04/15/2021 8:26:28AM Voucher List City of Edmonds 6.5.a Page: 3 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 246944 4/15/2021 069751 ARAMARK UNIFORM SERVICES (Continued) 10.4% Sales Tax 001.000.66.518.30.24.00 3.0 1 >, Total: 225.OS a m 246945 4/15/2021 068245 ASSOCIATED EARTH SCIENCES INC HYD. REFUND 4/12/21 ASSOCIATED EARTH SCIENCES H` 3 ASSOCIATED EARTH SCIENCES H` 421.000.245.110 950.0( Total : 950.0( Y U 246946 4/15/2021 070305 AUTOMATIC FUNDS TRANSFER 120746 OUT SOURCING OF UTILITY BILLS t UB Outsourcing area Printing 2911 U 422.000.72.531.90.49.00 203.6E •9 UB Outsourcing area Printing 2911 z 421.000.74.534.80.49.00 203.6E o UB Outsourcing area Printing 2911 423.000.75.535.80.49.00 209.8' o UB Outsourcing area Postage # a 421.000.74.534.80.42.00 669.5' Q UB Outsourcing area Postage # 423.000.75.535.80.42.00 669.5' N 10.1 % Sales Tax 422.000.72.531.90.49.00 20.5, c 10.1 % Sales Tax U) 421.000.74.534.80.49.00 20.5, E 10.1 % Sales Tax 2 423.000.75.535.80.49.00 21.1 E Total: 2,018.5: c E 246947 4/15/2021 069226 BHC CONSULTANTS LLC 0013720 WWTP: 2/20-3/26/21 SERVICES 2/20-3/26/21 SERVICES f° r 423.000.76.535.80.41.00 1,423.0( Q Total: 1,423.0( 246948 4/15/2021 071421 BIO CLEAN INC 12133 INV 12133 - EDMONDS PD - P-10 DECONTAMINATION - P-10 Page: 3 Packet Pg. 44 vchlist 04/15/2021 8:26:28AM Voucher List City of Edmonds 6.5.a Page: 4 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 246948 4/15/2021 071421 BIO CLEAN INC (Continued) 001.000.41.521.22.48.00 385.0( 10.4% Sales Tax 001.000.41.521.22.48.00 40.0E Total: 425.0° 246949 4/15/2021 074307 BLUE STAR GAS 1243470 FLEET - AUTO PROPANE 613.80 GF FLEET - AUTO PROPANE 613.80 GF 511.000.77.548.68.34.12 1,011.6' Total: 1,011.6' 246950 4/15/2021 073760 BLUELINE GROUP LLC 20996 EODC SERVICES THRU 3/27/21 EODC SERVICES THRU 3/27/21 112.000.68.595.33.41.00 25,908.2( Total : 25,908.2( 246951 4/15/2021 002800 BRAKE & CLUTCH SUPPLY 654917 UNIT 120 - HUB CAPS UNIT 120 - HUB CAPS 511.000.77.548.68.31.10 62.4E 10.4% Sales Tax 511.000.77.548.68.31.10 6.5( Total : 68.91 246952 4/15/2021 076240 CADMAN MATERIALS INC 5753361 ROADWAY -ASPHALT, LIQUID ASP ROADWAY -ASPHALT, LIQUID ASP 111.000.68.542.31.31.00 456.7E 10.1 % Sales Tax 111.000.68.542.31.31.00 46.1 Tota I : 502.9, 246953 4/15/2021 018495 CALPORTLAND COMPANY 94989690 STREET - 5.5 SK 3/8 AEA, DARASE- STREET - 5.5 SK 3/8 AEA, DARASE- 125.000.68.542.61.31.00 508.6: 10.1 % Sales Tax 125.000.68.542.61.31.00 51.3E Tota I : 560.0' Page: 4 Packet Pg. 45 vchlist 04/15/2021 8:26:28AM Bank code : usbank Voucher Date Vendor 246954 4/15/2021 073029 CANON FINANCIAL SERVICES 246955 4/15/2021 069813 CDW GOVERNMENT INC 246956 4/15/2021 069457 CITY OF EDMONDS 246957 4/15/2021 063902 CITY OF EVERETT 246958 4/15/2021 064369 CODE PUBLISHING CO Voucher List City of Edmonds Invoice 26535327 B074162 I N V-33 121002290 69276 246959 4/15/2021 073135 COGENT COMMUNICATIONS INC APR-2021 246960 4/15/2021 065683 CORRY'S FINE DRY CLEANING MARCH 2O21 PO # Description/Account DEV SVCS - MONTHLY COPIER CO Dev Svcs Canon Copier (SN 3AP014 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 Total ADOBE DESIGNER LICENSE MAIM Adobe Designer License Maintenanc( 512.000.31.518.88.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 Total ENG2021-0121 FOR PUBLIC WORK ENG2021-0121 FOR PUBLIC WORK 111.000.68.542.90.49.00 Total WATER QUALITY LAB ANALYSIS WATER QUALITY LAB ANALYSIS 421.000.74.534.80.41.00 Total CITY CODE WEB AND ORDINANCE city code web and ordinance updates 001.000.25.514.30.41.00 10.4% Sales Tax 001.000.25.514.30.41.00 Total C/A CITYOFED00001 Apr-2021 Fiber Optics Internet 512.000.31.518.87.42.00 Total MARCH 2O21 DRY CLEANING- EDM 6.5.a Page: 5 Page: 5 Packet Pg. 46 vchlist 04/15/2021 8:26:28AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 246960 4/15/2021 065683 CORRY'S FINE DRY CLEANING (Continued) MARCH 2O21 DRY CLEANING CHAF 001.000.41.521.22.24.00 Tota I : 246961 4/15/2021 072786 CTS LANGUAGE LINK 183801 LANGUAGE LINK 9Z0160300 LANGUAGE LINK 9Z0160300 001.000.23.512.50.41.01 185747 LANGUAGE LINK 9Z0160300 LANGUAGE LINK 9Z0160300 001.000.23.512.50.41.01 Tota I : 246962 4/15/2021 006200 DAILY JOURNAL OF COMMERCE 3366371 EOMA INVITATION TO BID EOMA INVITATION TO BID 332.100.64.594.76.41.00 246963 4/15/2021 047450 DEPT OF INFORMATION SERVICES 2021030031 246964 4/15/2021 075864 DEPT OF REVENUE AUDIT DIVISION A32900 246965 4/15/2021 075153 DOPPS, MARIA 58921 59393 Total ; CUSTOMER ID# D200-0 SWV#0098 Scan Services for March 2021 512.000.31.518.88.42.00 Total E4FB & ESFA.RETAINAGE RELEASE E4FB.RETAINAGE RELEASE 422.000.223.400 ESFA.RETAINAGE RELEASE 422.000.223.400 Total INTERPRETER DOPPS XZ0540779 INTERPRETER DOPPS XZ0540779 001.000.23.512.50.41.01 INTERPRETER DOPPS 1A0134718 INTERPRETER DOPPS 1A0134718 001.000.23.512.50.41.01 6.5.a Page: 6 Page: 6 Packet Pg. 47 vchlist 04/15/2021 8:26:28AM Voucher List City of Edmonds 6.5.a Page: 7 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 246965 4/15/2021 075153 075153 DOPPS, MARIA (Continued) Total : 200.0( m 246966 4/15/2021 070244 DUANE HARTMAN & ASSOCIATES INC 21-3086.2 E21JB SERVICES THRU 3/28/21 E E21JB SERVICES THRU 3/28/21 sa 421.000.74.594.34.41.00 a 1,552.0( m Total: 1,552.0( 3 246967 4/15/2021 007253 DUNN LUMBER 7888181 STREET - CONCRETE SUPPLIES c STREET - CONCRETE SUPPLIES N 125.000.68.542.61.31.00 1,081.9( 10.5% Sales Tax 125.000.68.542.61.31.00 113.6" U Total: 15195.51, •9 246968 4/15/2021 007675 EDMONDS AUTO PARTS 00010114355 PM SUPPLIES: OIL 4- PM SUPPLIES: OIL O 001.000.64.576.80.31.00 1i 46.4z o 10.4% Sales Tax a 001.000.64.576.80.31.00 4.& Q Total: 51.21 246969 4/15/2021 076610 EDMONDS HERO HARDWARE 2211 PM SUPPLIES: NUTS, BOLTS, SCRE N LO PM SUPPLIES: NUTS, BOLTS, SCRE 001.000.64.576.80.31.00 2.4E o 10.4% Sales Tax 001.000.64.576.80.31.00 0.2E 2212 PM SUPPLIES: FLEX MEMO BOOK, PM SUPPLIES: FLEX MEMO BOOK, 001.000.64.576.80.31.00 13.9, 10.4% Sales Tax t 001.000.64.576.80.31.00 1.4E 2213 PUBLIC SAFETY - SUPPLIES r Q PUBLIC SAFETY - SUPPLIES 001.000.66.518.30.31.00 62.6E 10.4% Sales Tax 001.000.66.518.30.31.00 6.5, Page: 7 Packet Pg. 48 vchlist 04/15/2021 8:26:28AM Bank code : usbank Voucher Date Vendor 246969 4/15/2021 076610 EDMONDS HERO HARDWARE Voucher List City of Edmonds 6.5.a Page: 8 Invoice PO # Description/Account Amoun (Continued) r 2214 PM SUPPLIES: GARDEN HOSE, LE) c PM SUPPLIES: GARDEN HOSE, LE/ E 001.000.64.576.80.31.00 32.5E a 10.4% Sales Tax L 001.000.64.576.80.31.00 3.3� .3 2215 PM SUPPLIES: FLAP DISC PM SUPPLIES: FLAP DISC 001.000.64.576.80.31.00 11.9E Y 10.4% Sales Tax U 001.000.64.576.80.31.00 1.2.' r- 2216 PM SUPPLIES: HEX BUSH E PM SUPPLIES: HEX BUSH R 001.000.64.576.80.31.00 4.5� u 10.4% Sales Tax O 001.000.64.576.80.31.00 0.4E > 2219 PM SUPPLIES: TAPE, SOCKETS, G/ o PM SUPPLIES: TAPE, SOCKETS, Gi a 001.000.64.576.80.31.00 55.1 E Q 10.4% Sales Tax 001.000.64.576.80.31.00 5.7, LO 2221 PM SUPPLIES: NUTS, BOLTS, SCRE 7 PM SUPPLIES: NUTS, BOLTS, SCRE 0 001.000.64.576.80.31.00 21.& 10.4% Sales Tax R 001.000.64.576.80.31.00 2.2; U 2222 PM SUPPLIES: FOAM ROLLER PM SUPPLIES: FOAM ROLLER (D 001.000.64.576.80.31.00 6.5E E 10.4% Sales Tax m 001.000.64.576.80.31.00 0.6� Q 2228 PUBLIC SAFETY - SUPPLIES/ EPO> PUBLIC SAFETY - SUPPLIES/ EPO) 001.000.66.518.30.31.00 9.5� 10.4% Sales Tax Page: 8 Packet Pg. 49 vchlist 04/15/2021 8:26:28AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 246969 4/15/2021 076610 EDMONDS HERO HARDWARE (Continued) 246970 4/15/2021 008812 ELECTRONIC BUSINESS MACHINES AR188867 AR189167 AR189660 246971 4/15/2021 075136 ENVIRONMENTAL SCIENCE ASSOC 162647 246972 4/15/2021 009350 EVERETT DAILY HERALD PO # Description/Account 001.000.66.518.30.31.00 Total : INV AR188867 - ACCT MK5031 - EDI 3/21 BW CHARGE A12434&12435 001.000.41.521.10.45.00 3/21 CLR CHARGE A12434&12435 001.000.41.521.10.45.00 10.4% Sales Tax 001.000.41.521.10.45.00 ENG COPIER THRU 04/03/2021 ENG COPIER THRU 04/03/2021 001.000.67.518.21.45.00 10.4% Sales Tax 001.000.67.518.21.45.00 CITY CLERK COPIER METER READ city clerk copier meter read 001.000.25.514.30.45.00 10.4% Sales Tax 001.000.25.514.30.45.00 Total DEV SVCS-PROF SVCS Climate Action Plan Update- 001.000.62.524.10.41.00 EDH922181 EOMA INVITATION TO BID EOMA INVITATION TO BID 332.100.64.594.76.41.00 EDH923298 EOMA INVITATION TO BID EOMA INVITATION TO BID 332.100.64.594.76.41.00 EDH923443 PLANNING - LEGAL AD PLN2021-0008- Total 6.5.a Page: 9 Page: 9 Packet Pg. 50 vchlist 04/15/2021 8:26:28AM Voucher List City of Edmonds 6.5.a Page: 10 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 246972 4/15/2021 009350 EVERETT DAILY HERALD (Continued) 001.000.62.558.60.41.40 72.8( Tota I : 453.6( 246973 4/15/2021 009815 FERGUSON ENTERPRISES INC 0971929 WATER INVENTORY - METERS, SIN WATER INVENTORY - METERS, SIN 421.000.74.534.80.34.30 8,560.2.E 10.4% Sales Tax 421.000.74.534.80.34.30 890.2 Total : 9,450.5: 246974 4/15/2021 075871 FLOW TECHNOLOGIES INC 1308 SEWER - MOBILIZATION & CIPP Lll` SEWER - MOBILIZATION & CIPP LIB 423.000.75.535.80.48.00 5,674.0( 10.4% Sales Tax 423.000.75.535.80.48.00 590.1( Total : 6,264.1( 246975 4/15/2021 078226 GEIGLE SAFETY GROUP INC 210407-001C WWTP: LJOHNSON OSH ACADEMN LUCAS JOHNSON - OSH ACADEM) 423.000.76.535.80.49.71 215.9( Total : 215.9( 246976 4/15/2021 012199 GRAINGER 9843276917 PM SUPPLIES: FILE FOLDERS PM SUPPLIES: FILE FOLDERS 001.000.64.576.80.31.00 21.2< 10.4% Sales Tax 001.000.64.576.80.31.00 2.2E Tota I : 23.4E 246977 4/15/2021 074722 GUARDIAN SECURITY SYSTEMS 1119901 OLD PW - SECURITY OLD PW - SECURITY 001.000.66.518.30.48.00 55.0( 001.000.66.518.30.48.00 5.7< Total: 60.7: Page: 10 Packet Pg. 51 vchlist 04/15/2021 8:26:28AM Bank code : usbank Voucher Date Vendor 246978 4/15/2021 012560 HACH COMPANY 246979 4/15/2021 010900 HD FOWLER CO INC 246980 4/15/2021 061013 HONEY BUCKET 246981 4/15/2021 072627 INTRADO LIFE & SAFETY INC 246982 4/15/2021 066489 KENT D BRUCE CO LLC Voucher List City of Edmonds 6.5.a Page: 11 Invoice PO # Description/Account Amoun 12405012 WWTP: PO 510 SYRINGE FILTER r PO 510 SYRINGE FILTER c E, 423.000.76.535.80.31.00 238.0( 10.4% Sales Tax a 423.000.76.535.80.31.00 24.7E L Total : 262.7E .3 15730520 WATER - INVENTORY & PARTS ea WATER - INVENTORY 1" METER SE Y 421.000.74.534.80.34.20 4,048.8( u WATER - PARTS 421.000.74.534.80.31.00 2,765.9' E Freight 421.000.74.534.80.31.00 75.0( _ii u 10.4% Sales Tax 4- O 421.000.74.534.80.34.20 421.0E > 10.4% Sales Tax o 421.000.74.534.80.31.00 295.4E a Total : 7,606.2E Q 0552020954 FRANCES ANDERSON CENTER HC FRANCES ANDERSON CENTER HC LO T- 001.000.64.576.80.45.00 240.3E c Total: 240.3° 0) E 7013409 MONTHLY 911 DATABASE MAINT Monthly 911 database maint 512.000.31.518.88.48.00 200.0( Total: 200.0( E t 8261 E183PO & E184PO - PARTS r E183PO & E184PO - PARTS Q 511.100.77.594.48.64.00 2,654.7z 10.4% Sales Tax 511.100.77.594.48.64.00 276.0� Page: 11 Packet Pg. 52 vchlist 04/15/2021 8:26:28AM Bank code : usbank Voucher Date Vendor 246982 4/15/2021 066489 066489 KENT D BRUCE CO LLC 246983 4/15/2021 075016 LEMAY MOBILE SHREDDING 246984 246985 Voucher List City of Edmonds Invoice (Continued) 4696047 I:t;:1;%I-IM 4696639 4/15/2021 076001 LUCIE R BERNHEIM, ATTYAT LAW 500 502 PO # Description/Account Total SHREDDING SERVICES shredding services 001.000.25.514.30.41.00 shredding services 001.000.31.514.23.41.00 INV 4696179 - ACCT 2185-952778-8 SHRED 3 - 65 GAL TOTES 001.000.41.521.10.41.00 SHREDDING MARCH SHREDDING MARCH 001.000.23.512.50.49.00 Total BERNHEIM XZ047629 CONFLICT PI BERNHEIM XZ047629 CONFLICT PI 001.000.39.512.52.41.00 BERNHEIM XZ0387140 CONFLICT F BERNHEIM XZ0387140 CONFLICT F 001.000.39.512.52.41.00 BERNHEIM XZ0635360 CONFLICT F BERNHEIM XZ0635360 CONFLICT F 001.000.39.512.52.41.00 EXPENSE REIMBURSEMENT BERN 001.000.39.512.52.41.00 Total 4/15/2021 075716 MALLORY PAINT STORE INC E0135077 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 E0135294 PUBLIC SAFETY - PAINT W/ ECO FI PUBLIC SAFETY - PAINT W/ ECO FI 001.000.66.518.30.31.00 6.5.a Page: 12 Amoun 2,930.& m E �a a 17.9E 0 L 3 17.9E c ea 12.0' U t U 69.01 •ii 116.91 U 4- 0 R 0 695.0( a a Q 580.0( 740.0( N E 7.6E T 2,022.6E m E t U 15.9, Q 1.6E .Zi Page: 12 Packet Pg. 53 vchlist 04/15/2021 8:26:28AM Bank code : usbank Voucher Date Vendor 246985 4/15/2021 075716 MALLORY PAINT STORE INC 246986 4/15/2021 019582 MANOR HARDWARE 246987 4/15/2021 067235 MARYS TOWING INC 246988 4/15/2021 020900 MILLERS EQUIP & RENT ALL INC Voucher List City of Edmonds 6.5.a Page: 13 Invoice PO # Description/Account Amoun (Continued) r 10.4% Sales Tax c E 001.000.66.518.30.31.00 8.5' Total: 108.1( a m 117476-00 E4MB FISHING PIER SUPPLIES 3 E4MB FISHING PIER SUPPLIES 332.000.64.594.76.65.00 1,679.9( 10.4% Sales Tax Y 332.000.64.594.76.65.00 176.3� u Total : 1,856.Z � 93614 INV 93614 - CS 21-7814 - EDMOND,' E TOW WHITE DODGE - CS 21-7814 U 001.000.41.521.22.41.00 184.0( p 10.4% Sales Tax 001.000.41.521.22.41.00 19.1 z 90 Total : L 203.11 a a Q 346396 PM SUPPLIES: SURFACE CLEANEF PM SUPPLIES: SURFACE CLEANEF N 001.000.64.576.80.31.00 46.3, Ln 10.4% Sales Tax 4 001.000.64.576.80.31.00 4.8, N 346396 PM SUPPLIES: SURFACE CLEANEF E PM SUPPLIES: SURFACE CLEANEF M 001.000.64.576.80.31.00 132.0( U 10.4% Sales Tax 001.000.64.576.80.31.00 13.7< E 346624 PM SUPPLIES: HOLSTER U PM SUPPLIES: HOLSTER r 001.000.64.576.80.31.00 29.9� Q 10.4% Sales Tax 001.000.64.576.80.31.00 3.1 , 346939 STREET - STARTER ROPE STREET - STARTER ROPE Page: 13 Packet Pg. 54 vchlist 04/15/2021 8:26:28AM Voucher List City of Edmonds 6.5.a Page: 14 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 246988 4/15/2021 020900 MILLERS EQUIP & RENT ALL INC (Continued) 111.000.68.542.71.31.00 10.5( 10.4% Sales Tax 111.000.68.542.71.31.00 1.04 Total: 241.5, 246989 4/15/2021 075590 MOBILE GUARD INV00650349 NETGUARD ANNUAL SERVICE - AD NetGuard Annual Service - Qty 148 le 512.000.31.518.88.42.00 3.4� Total : 3.4< 246990 4/15/2021 018950 NAPAAUTO PARTS 3276-904336 UNIT 103 - PARTS UNIT 103 - PARTS 511.000.77.548.68.31.10 4.6E 10.5% Sales Tax 511.000.77.548.68.31.10 0.4� 3276-905483 UNIT 9 - AIR FILTER UNIT 9 - AIR FILTER 511.000.77.548.68.31.10 51M 10.5% Sales Tax 511.000.77.548.68.31.10 5.5 " Tota I : 63.8( 246991 4/15/2021 064570 NATIONAL SAFETY INC 0612919-IN STORM - GLOVES STORM - GLOVES 422.000.72.531.90.24.00 721.4( 10.4% Sales Tax 422.000.72.531.90.24.00 75.0, Tota I : 796.4, 246992 4/15/2021 024302 NELSON PETROLEUM 0759179-IN FLEET - FILTERS FLEET - FILTERS 511.000.77.548.68.34.40 20.5( 10.4% Sales Tax 511.000.77.548.68.34.40 2.1 , Tota I : 22.7( Page: 14 Packet Pg. 55 vchlist 04/15/2021 8:26:28AM Bank code : usbank Voucher Date Vendor 246993 4/15/2021 065720 OFFICE DEPOT 246994 246995 246996 Voucher List City of Edmonds Invoice 162209623001 4/15/2021 077041 ON TARGET SOLUTIONS GROUP INC 2407 4/15/2021 072739 O'REILLYAUTO PARTS 4/15/2021 075735 PACIFIC SECURITY 3685-126558 35605 6.5.a Page: 15 PO # Description/Account Amoun INV 162209623001 - ACCT 9052043' SWINGLINE STAPLER -DISCOUNT E, 001.000.41.521.10.31.00 17.7E FLAIR TIP PEN - BLUE f° a 001.000.41.521.10.31.00 40.9, L FLAIR TIP PEN - RED 3 001.000.41.521.10.31.00 33.9E 8.5 X 11 NOTE PADS 001.000.41.521.10.31.00 39.7E Y 8 X 5 NOTE PADS 001.000.41.521.10.31.00 29.7( U LEGAL SIZE PAPER 10 REAMS E 001.000.41.521.10.31.00 51.1, R 3 X 3 POST IT NOTES ,- 001.000.41.521.10.31.00 37.0E 10.4% Sales Tax > 001.000.41.521.10.31.00 26.0< o Total: 276.3d a Q INV 2407 - EDMONDS PD IA & PROF STDS - STANLEY N 001.000.41.521.40.49.00 LO 295.0( - PROBLEM EMPLOYEES - MCINTYR 4 0 001.000.41.521.40.49.00 175.0( N Total : 470.0( •� UNIT 796 - PARTS/ HOOD SUPPOR- UNIT 796 - PARTS/ HOOD SUPPOR- 511.000.77.548.68.31.10 21.7' E 10.4% Sales Tax U 511.000.77.548.68.31.10 m 2.2E = Total : 23.9j Q MARCH SECURITY MARCH SECURITY 001.000.23.512.50.41.00 4,330.1' Page: 15 Packet Pg. 56 vchlist 04/15/2021 8:26:28AM Voucher List City of Edmonds 6.5.a Page: 16 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 246996 4/15/2021 075735 075735 PACIFIC SECURITY (Continued) Total : 4,330.11 246997 4/15/2021 065787 PATRIOT DIAMOND INC A12037 E4MB DOUBLE ROW CUP WHEEL- E4MB DOUBLE ROW CUP WHEEL- 332.000.64.594.76.65.00 520.0( Total : 520.0( 246998 4/15/2021 027450 PAWS FEB 2021 FEB 2020 - EDMONDS PD 7 ANMLS @a $207 EA - $70 RCLM FE 001.000.41.521.70.41.00 1,379.0( Tota I : 1,379.0( 246999 4/15/2021 073871 PERSONNEL EVALUATION INC 39703 INV 39703 EDMONDS PD MARCH 21 WEB BASED PEP TESTS (2) 03/202 001.000.41.521.10.41.00 40.0( Tota I : 40.0( 247000 4/15/2021 008400 PETTY CASH 1 ST QTR 2021 1 ST QTR 2021 ADMIN PETTY CASH ZIPLOC BAGS FOR PARKING ENFC 001.000.41.521.70.31.00 22.7z FUEL FOR CHIEF'S CAR 001.000.41.521.10.32.00 16.5( Total : 39.2z 247001 4/15/2021 029117 PORT OF EDMONDS 03870 PORT RIGHT-OF-WAY LEASE FOR PORT RIGHT-OF-WAY LEASE FOR 422.000.72.531.90.41.50 4,011.5E Total : 4,011.5E 247002 4/15/2021 046900 PUGET SOUND ENERGY 200000704821 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 1,390.2E Total: 1,390.2E 247003 4/15/2021 070955 R&R STAR TOWING 154231 UNIT 904 - TOW FROM 7010 196TH UNIT 904 - TOW FROM 7010 196TH 511.000.77.548.68.48.00 184.0( Page: 16 Packet Pg. 57 vchlist 04/15/2021 8:26:28AM Voucher List City of Edmonds 6.5.a Page: 17 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 247003 4/15/2021 070955 R&R STAR TOWING (Continued) 10.5% Sales Tax 511.000.77.548.68.48.00 19.3, Tota I : 203.3, 247004 4/15/2021 062657 REGIONAL DISPOSAL COMPANY 0000054520 STORM - STREET SWEEPINGS STORM - STREET SWEEPINGS 422.000.72.531.10.49.00 1,579.3, Total : 1,579.3' 247005 4/15/2021 064769 ROMAINE ELECTRIC 5-031262 FLEET - SHOP SUPPLIES FLEET - SHOP SUPPLIES 511.000.77.548.68.35.00 668.2� 10.4% Sales Tax 511.000.77.548.68.35.00 69.5( Total : 737.7' 247006 4/15/2021 069593 SAFELITE FULFILLMENT INC 01804-595541 UNIT 284 - MOBILE WINDSHIELD R UNIT 284 - MOBILE WINDSHIELD R 511.000.77.548.68.48.00 29.9E 10.4% Sales Tax 511.000.77.548.68.48.00 3.1 Total : 33.0E 247007 4/15/2021 066964 SEATTLE AUTOMOTIVE DIST INC S3-6227500 UNIT 310 - PARTS UNIT 310 - PARTS 511.000.77.548.68.34.12 208.1( 10.4% Sales Tax 511.000.77.548.68.34.12 21.6E S3-6227760 UNIT 310 - PARTS UNIT 310 - PARTS 511.000.77.548.68.34.40 94.3E 10.4% Sales Tax 511.000.77.548.68.34.40 9.8' S3-6227891 FLEET - PARTS FLEET - PARTS Page: 17 Packet Pg. 58 vchlist 04/15/2021 8:26:28AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 247007 4/15/2021 066964 SEATTLE AUTOMOTIVE DIST INC (Continued) 247008 4/15/2021 075543 SNO CO PUBLIC DEFENDER ASSOC 3358 247009 4/15/2021 037375 SNO CO PUD NO 1 200202919 200274959 200493153 200663953 201054327 201532926 202077194 202139655 202289096 PO # Description/Account 511.000.77.548.68.34.40 10.4% Sales Tax 511.000.77.548.68.34.40 Total : SCPDA- LANGUAGE LINK 1A03263 SCPDA- LANGUAGE LINK 1A03263 001.000.39.512.52.41.00 Total LIFT STATION #8 113 RAILROAD AV LIFT STATION #8 113 RAILROAD AV 423.000.75.535.80.47.10 TRAFFIC LIGHT 23602 76TH AVE W TRAFFIC LIGHT 23602 76TH AVE W 111.000.68.542.64.47.00 TRAFFIC LIGHT 22000 76TH AVE W TRAFFIC LIGHT 22000 76TH AVE W 111.000.68.542.64.47.00 ANWAY PARK 131 SUNSET AVE / M ANWAY PARK 131 SUNSET AVE / M 001.000.64.576.80.47.00 BRACKETT'S LANDING NORTH 501 BRACKETT'S LANDING NORTH 501 001.000.64.576.80.47.00 LIFT STATION #7 121 W DAYTON S- LIFT STATION #7 121 W DAYTON S- 423.000.75.535.80.47.10 FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 BRACKETT'S LANDING SOUTH 100 BRACKETT'S LANDING SOUTH 100 001.000.64.576.80.47.00 TRAFFIC LIGHT 22400 HWY 99 / ME 6.5.a Page: 18 Amoun c 828.8f E 86.1 £ a 1,249.W L 3 c 127.0( Y 127.0( U t U E 2 58.8( U 0 R 18.8� p L a a Q N Lh 62.& 4 0 E 44.8" 12 U 130.0� E t U m 614.3" Q 26.7( Page: 18 Packet Pg. 59 vchlist 04/15/2021 8:26:28AM Voucher List City of Edmonds 6.5.a Page: 19 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 247009 4/15/2021 037375 SNO CO PUD NO 1 (Continued) TRAFFIC LIGHT 22400 HWY 99 / ME E, 111.000.68.542.64.47.00 52.6E 202499539 LIFT STATION #1 105 GASPERS ST f° a LIFT STATION #1 105 GASPERS ST L .3 423.000.75.535.80.47.10 446.6E 220792758 TRAFFIC LIGHT 22730 HWY 99 - ME TRAFFIC LIGHT 22730 HWY 99 - ME 111.000.68.542.64.47.00 86.4, Y 222721177 STORMWATER PUMP STATION - 51 U STORMWATER LIFT STATION - 51 V 422.000.72.531.90.47.00 41.1 , E Total: 1,620.6' .ii 247010 4/15/2021 006630 SNOHOMISH COUNTY 78934 PARKS MAINT 5005 DUMP FEES o PARKS MAINT DUMP FEES �a 001.000.64.576.80.47.00 847.0( o L PW DUMP FEES a 422.000.72.531.10.49.00 25.0( Q Total : 872.0( N 247011 4/15/2021 038410 SOUND SAFETY PRODUCTS 105451/4 FAC MAINT. - WORK WEAR F. KEEI LO FAC MAINT. - WORK WEAR F. KEEI 4 001.000.66.518.30.24.00 223.8( N 10.4% Sales Tax E 001.000.66.518.30.24.00 23.2E fd 106222/4 FAC MAINT - WORK WEAR A. BARk U FAC MAINT - WORK WEAR A. BARk 001.000.66.518.30.24.00 288.6z E 10.4% Sales Tax 001.000.66.518.30.24.00 30.0, 106407/4 FAC MAINT- WORK WEAR D. WILL Q FAC MAINT- WORK WEAR D. WILL 001.000.66.518.30.24.00 212.0, 10.4% Sales Tax 001.000.66.518.30.24.00 22.0E Page: 19 Packet Pg. 60 vchlist 04/15/2021 8:26:28AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 247011 4/15/2021 038410 038410 SOUND SAFETY PRODUCTS (Continued) 247012 4/15/2021 071585 STERICYCLE INC 3005502693 247013 4/15/2021 065578 SYSTEMS INTERFACE INC 26185 247014 4/15/2021 040917 TACOMA SCREW PRODUCTS INC 18305071 247015 4/15/2021 040916 TC SPAN AMERICA 18305799 18305868 Description/Account Total ; INV 3005502693 - CUST 6076358 - E MIN STOP FEE 001.000.41.521.80.41.00 Total SEWER - LIFT STATION # 4 LIMIT S' SEWER - LIFT STATION # 4 LIMIT S' 423.000.75.535.80.41.00 10.4% Sales Tax 423.000.75.535.80.41.00 Total FLEET - SHOP SUPPLIES FLEET - SHOP SUPPLIES 511.000.77.548.68.31.20 10.4% Sales Tax 511.000.77.548.68.31.20 UNIT 120 - PARTS/ 1" HOSE UNIT 120 - PARTS/ 1" HOSE 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 PM SUPPLIES: THREAD REPAIR KI- PM SUPPLIES: THREAD REPAIR KI- 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total 94158 WATER/ SEWER - BEANIES WATER/ SEWER - BEANIES 423.000.75.535.80.24.00 WATER/ SEWER - BEANIES 421.000.74.534.80.24.00 6.5.a Page: 20 Amoun 799.8 j m E �a a 20.7, m 20.7: 3 c N 290.0( m t 30.1 E U 320.1E •� 0 M 256.3E o a 26.6E Q N 29.4E LO 4 3.0E E 82.9, 8.6, E 407.0d m r Q 123.0( 123.0( Page: 20 Packet Pg. 61 vchlist 04/15/2021 8:26:28AM Voucher List City of Edmonds 6.5.a Page: 21 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 247015 4/15/2021 040916 TC SPAN AMERICA (Continued) 10.4% Sales Tax E, 423.000.75.535.80.24.00 12.7� 10.4% Sales Tax a 421.000.74.534.80.24.00 12.7� L Total: 271.5f .3 247016 4/15/2021 066056 THE SEATTLE TIMES 5589 VISIT EDMONDS DIGITALADS FOR ea Visit Edmonds Digital Ads for March 2 Y 120.000.31.575.42.41.40 1,500.0( u Total : 1,500.0( 247017 4/15/2021 070774 ULINE INC 131787377 INV 131787377 - CUST 2634605 - El E SALINE REFILL BOTTLES 160Z U 001.000.41.521.22.31.00 32.0( p BLACK NITRILE GLOVES - XL 001.000.41.521.22.31.00 240.0( o 2X60 PRESSURE SENS KRAFT TAP a 001.000.41.521.80.31.00 283.2( Q Freight 001.000.41.521.22.31.00 36.8, N 10.4% Sales Tax LO 001.000.41.521.22.31.00 32.1 , c 10.4% Sales Tax U) 001.000.41.521.80.31.00 29.4E ,E Total: 653.55 2 247018 4/15/2021 067865 VERIZON WIRELESS 9876655983 C/A 442201730-00001 r- iPad Cell Service Mayor's Office E 001.000.21.513.10.42.00 35.1 U Dayton St Stormwater Pump Station 422.000.72.531.90.42.00 27.0E Q Total : 62.11( 247019 4/15/2021 075155 WALKER MACY LLC P3282.04-35 CIVIC LANDSCAPE ARCHITECTURE CIVIC LANDSCAPE ARCHITECTURE Page: 21 Packet Pg. 62 vchlist 04/15/2021 8:26:28AM Bank code : usbank Voucher Date Vendor 247019 4/15/2021 075155 WALKER MACY LLC 247020 4/15/2021 073552 WELCO SALES LLC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 126.000.64.594.76.41.00 7987 INV 7987 - EDMONDS PD 500 B/C BENNETT 001.000.41.521.10.31.00 B/C SET UP - BENNET 001.000.41.521.10.31.00 10.4% Sales Tax 001.000.41.521.10.31.00 247021 4/15/2021 065936 WESSPUR TREE EQUIPMENT INC CM-64349 247022 4/15/2021 072634 WHISTLE WORKWEAR IN-2686410 566979 Total : Total ; STREET - SENA WORK4 BULKPACI STREET - SENA WORK4 BULKPACI 111.000.68.542.64.35.00 10.4% Sales Tax 111.000.68.542.64.35.00 STREET - SENA WORK4 BULKPACI STREET - SENA WORK4 BULKPACI 111.000.68.542.64.35.00 Freight 111.000.68.542.64.35.00 10.4% Sales Tax 111.000.68.542.64.35.00 Total WATER/ SEWER - LACROSSE RUBI WATER/ SEWER - LACROSSE RUBI 423.000.75.535.80.24.00 WATER/ SEWER - LACROSSE RUBI 421.000.74.534.80.31.00 9.8% Sales Tax 423.000.75.535.80.24.00 9.8% Sales Tax 421.000.74.534.80.31.00 6.5.a Page: 22 Page: 22 Packet Pg. 63 vchlist 04/15/2021 8:26:28AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 247022 4/15/2021 072634 072634 WHISTLE WORKWEAR (Continued) 247023 4/15/2021 075743 WHISTLE WORKWEAR OF SHORELINE 3212 247024 4/15/2021 063008 WSDOT 247025 4/15/2021 011900 ZIPLY FIBER 247026 4/15/2021 051282 ZUMAR INDUSTRIES INC RE 41 JZ0186 L011 206-188-0247 425-774-1031 425-776-1281 425-776-5316 Description/Account Total ; WWTP: TBERNSTEIN 2021 UNIFOP TBernstein Uniform Allowance PUrchE 423.000.76.535.80.24.00 10.2% Sales Tax 423.000.76.535.80.24.00 Total E20CE PROJECT COSTS 2/2021 E20CE PROJECT COSTS 2/2021 112.000.68.595.33.41.00 Total TELEMETRY MASTER SUMMARY A, TELEMETRY MASTER SUMMARY A, 421.000.74.534.80.42.00 TELEMETRY MASTER SUMMARY 423.000.75.535.80.42.00 LIFT STATION #8 VG SPECIAL ACCI LIFT STATION #8 TWO VOICE GRA[ 423.000.75.535.80.42.00 SNO-ISLE LIBRARY ELEVATOR PH( SNO-ISLE LIBRARY ELEVATOR PH( 001.000.66.518.30.42.00 425-776-5316 PARKS MAINT FAX LII 425-776-5316 PARKS MAINT FAX LII 001.000.64.576.80.42.00 Total 35765 TRAFFIC - SIGN BLANKS TRAFFIC - SIGN BLANKS 111.000.68.542.64.31.00 Freight 111.000.68.542.64.31.00 10.4% Sales Tax 6.5.a Page: 23 Amoun 727.9' m E �a a 200.3E m L 3 20.4z 220.8: N U m t 336.5E U 336.5f •� 0 R 272.0, o a 272.0, Q N 47.5( LO 4 0 60.2. E 115.1E � 766.9' E t U m r Q 269.8E 37.8� Page: 23 Packet Pg. 64 vchlist 04/15/2021 8:26:28AM Voucher List City of Edmonds 6.5.a Page: 24 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 247026 4/15/2021 051282 ZUMAR INDUSTRIES INC (Continued) 111.000.68.542.64.31.00 32.0' 35827 TRAFFIC - SUPPLIES/ POP RIVETS >, TRAFFIC - SUPPLIES/ POP RIVETS f° a 111.000.68.542.64.31.00 300.0( L Freight 3 111.000.68.542.64.31.00 14.8( c 10.4% Sales Tax sa 111.000.68.542.64.31.00 32.7, Y Total: 687.3: u t 88 Vouchers for bank code : usbank Bank total : 275,515.1' 0 88 Vouchers in this report Total vouchers : .ii 275,515.1, 0 0 L Q Q r N LA 4 O N E M U C d E t L) f0 r Q Page: 24 Packet Pg. 65 6.5.b vchlist 04/15/2021 9:43:36AM Voucher List City of Edmonds Page 0 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 4152021 4/15/2021 062693 US BANK 1522 1522 SHANNON BURLEY CREDIT C d ISSUU: DIGITAL CRAZE E 001.000.64.571.22.49.00 39.0' WRPA: ANNUAL CONFERENCE REI m 001.000.64.571.21.49.00 109.0( 3 WRPA: ANNUAL CONFERENCE REi 001.000.64.571.22.49.00 327.0( 1880 1880 PARKS CREDIT CARD N AMAZON: REC SUPPLIES: DATE ST 001.000.64.571.22.31.00 25.3z t AMAZON: LEAP SUPPLIES: GLUE U 001.000.64.571.30.31.00 9.3E •Fa AMAZON: REC SUPPLIES: BINDER U 001.000.64.571.22.31.00 20.9E o AMAZON: LEAP SUPPLIES: DISPOc 'R 001.000.64.571.30.31.00 15.9� o AMAZON: LEAP SUPPLIES: FACE N L Q. 001.000.64.571.30.31.00 a 48.5( Q AMAZON: LEAP SUPPLIES: ACTIVP .� 001.000.64.571.30.31.00 17.5< N AMAZON: ADMIN SUPPLIES: INK C) r 001.000.64.571.21.31.00 78.3, c KID KRAFT: PRESCHOOL SUPPLIE, 001.000.64.571.29.31.00 L ATTORNEY & NOTARY SUPPLY: NC }; 130.000.64.536.50.31.00 107.4' y AMAZON: DISCOVERY SUPPLIES: ( E 001.000.64.571.23.31.00 t 292.9z u AMAZON: DISCOVERY SUPPLIES: 1 001.000.64.571.23.31.00 68.4< Q INSECT LORE: PRESCHOOL SUPPI 001.000.64.571.29.31.00 48.5( AMAZON: REC SUPPLIES: LAMINAI 001.000.64.571.22.31.00 26.9E Page: 1 Packet Pg. 66 vchlist 04/15/2021 9:43:36AM Bank code : usbank Voucher Date Vendor 4152021 4/15/2021 062693 US BANK Voucher List City of Edmonds 6.5.b Page: 2 Invoice PO # Description/Account Amoun (Continued) -� AMAZON: LEAP SUPPLIES: BATTEF 001.000.64.571.30.31.00 54.1( E AMAZON: LEAP SUPPLIES: CRAFT �a 001.000.64.571.30.31.00 27.4- 1885 -1885 PD 2 CC 04/06/2021 .3 FUEL - EVOC TRAINING SPOKANE 001.000.41.521.40.43.00 101.9E a HOTEL - EVOC TRAINING SPOKANI y 001.000.41.521.40.43.00 259.3E 2519 PD 1 CC -2519 04/06/2021 t FERRY FARE - TRAINING PT TOWN U 001.000.41.521.40.43.00 41.8E •� FED EX TO WSP TOX LAB 001.000.41.521.10.42.00 40.4< p 2985 WWTP: TRAININGS, PSCA & WAST R Amer. Water College: GCarreon WW o 423.000.76.535.80.49.71 Q. Puget Sound Clean Air Agency 2021 a a 423.000.76.535.80.41.50 1,150.0E . Waste Mgmt: Utility Services Dispos< 423.000.76.535.80.47.65 75.0( r Waste Mgmt: Fee for using Credit Ca v 423.000.76.535.80.47.65 1.8E Alaska Air: EDuenas flt to PA - for 3 423.000.76.535.80.43.00 596.8- . Amazon: PO 534 C-Fold Towels: $1 E 423.000.76.535.80.31.00 172.5" E Sacramento CA State University: U 423.000.76.535.80.49.71 181.0( Amazon: Toilet Paper Rolls: $95.10 + a 423.000.76.535.80.31.00 105.0( 3048 -3048 THOMPSON CC 04/06/21 RED LIGHT CAMERA TICKET - CITY 001.000.41.521.21.49.00 136.0( Page: 2 Packet Pg. 67 vchlist 04/15/2021 9:43:36AM Bank code : usbank Voucher Date Vendor 4152021 4/15/2021 062693 US BANK Voucher List City of Edmonds 6.5.b Page: 3 Invoice PO # Description/Account Amoun (Continued) -� COURT SERVICE FEE FOR TICKET 001.000.41.521.21.49.00 7.0( E FILE ORGANIZER �a 001.000.41.521.21.31.00 25.2E 5 WEBCAMS FOR DETECTIVES L 001.000.41.521.21.31.00 301.7( 2 RETIREMENT PLAQUES 001.000.41.521.10.31.00 198.7, N WIRELESS KEYBOARD FOR CHIEF 001.000.41.521.10.31.00 33.1' t SHOES FOR BROWN U 001.000.41.521.22.24.00 110.3E M CLEANING GEL & FILE FOLDERS z 001.000.41.521.10.31.00 28.6E o VERSAPAK BATTERIES 001.000.41.521.22.31.00 52.5E o DVDS AND PAPER SLEEVES Q. 001.000.41.521.80.31.00 70.2E Q STACKABLE STORAGE CUBES .� 001.000.41.521.80.31.00 60.6E N STACKABLE STORAGE CUBS r 001.000.41.521.80.31.00 230.41 c DVD DUPLICATOR 001.000.41.521.80.35.00 L 229.E '3 SHOES FOR MANDEVILLE }; 001.000.41.521.80.24.00 121.3E y 3314 -3314 LAWLESS CC 04/06/21 E TRIPOD LIGHT & BATTERY KIT - SV U 628.000.41.589.40.31.00 493.2E RANGE DUES - BLAKELY Q 628.000.41.589.40.31.00 261.41 RANGE DUES - KUNKEL 628.000.41.589.40.31.00 261.4z RANGE DUES - SAARINEN Page: 3 Packet Pg. 68 vchlist 04/15/2021 9:43:36AM Bank code : usbank Voucher Date Vendor 4152021 4/15/2021 062693 US BANK Voucher List City of Edmonds 6.5.b Page: 4 Invoice PO # Description/Account Amoun (Continued) -� 628.000.41.589.40.31.00 261.4z r- RANGE DUES - SHANKS E 628.000.41.589.40.31.00 261.4z RANGE DUES - PHILLIPS 628.000.41.589.40.31.00 m 261.4z .3 3915 US BANK - SHOPE Click2Mail- c 001.000.62.524.10.41.00 15,746.4� N Beacon Publishing- 001.000.62.524.10.49.00 59.9E t American Planning Assoc- U 001.000.62.524.10.49.00 325.0( •� 4171 -4171 MCCLURE CC 04/06/21 FOOD FOR DETECTIVES/ST CRIME o 001.000.41.521.21.31.00 83.0z R MONTHLY ICLOUD STORAGE 0 001.000.41.521.40.41.40 0.9, Q. REID TECHNIQUE TRAINING - JAM[ C 001.000.41.521.40.49.00 795.0( .� 4210 IPAD CASE c i iPad pro case r 001.000.21.513.10.31.00 44.1.E 4697 APRIL CANVA SUBSCRIPTION custom address stamp d L 3 001.000.21.513.10.31.00 14.3z CANVA monthly subscription 001.000.21.513.10.49.00 12.9E E 4929 US BANK - DEV SVCS Amazon: Logitech wireless 001.000.62.524.10.35.00 117.4z Q Amazon: Ergonomic Mouse Pads (Q 001.000.62.524.10.35.00 21.3z Zoom (Planning Account)- 001.000.62.558.60.49.00 88.3, Page: 4 Packet Pg. 69 vchlist 04/15/2021 9:43:36AM Bank code : usbank Voucher Date Vendor 4152021 4/15/2021 062693 US BANK Voucher List City of Edmonds 6.5.b Page: 5 Invoice PO # Description/Account Amoun (Continued) The Seattle Times- 001.000.62.524.10.49.00 50.5( E Zoom - Dev Svcs Monthly Subscriptic 001.000.62.524.10.49.00 220.6E Click2Mail- 001.000.62.558.60.41.40 119.9( 3 Amazon- 001.000.62.524.10.31.00 �a 40.9E N Adobe Creative Cloud- 001.000.62.524.10.49.00 117.0( t WA Code Acadamy- U 001.000.62.524.20.49.00 125.0( •Fa MailChimp- U 001.000.62.524.10.49.00 23.1 0 5593 CITY CLERK'S CC PAYMENT amazon office supplies o 001.000.25.514.30.31.00 30.9( o. first class mail a a 001.000.25.514.30.42.00 11.6E .� office supples amazon c? 001.000.25.514.30.31.00 59.4E r 5810 5810 RICH LINDSAY CREDIT CARD v POTTERY LAND: FLOWER CONTAII 125.000.64.576.80.31.00 1,535.4( 3 5923 CS/ECON DEV CREDIT CARD MAR( Mailchimp for issuing bulletins for a� 001.000.61.557.20.49.00 34.2- E 7565 -7565 STRUM CC 04/06/2021 = FUEL FOR TRAFFIC M/C 001.000.41.521.71.43.00 21.7( a 7573 -7573 SMITH CC 04/06/2021 CHAIR FOR ASST CHIEF OFFICE 001.000.41.521.10.35.00 433.8E S&W M&P 15 FIRING PINS Page: 5 Packet Pg. 70 vchlist 04/15/2021 9:43:36AM Bank code : usbank Voucher Date Vendor 4152021 4/15/2021 062693 US BANK Voucher List City of Edmonds 6.5.b Page: 6 Invoice PO # Description/Account Amoun (Continued) -� 001.000.41.521.40.31.00 56.41 BUTTSTOCK REAR SWIVEL SCREV E 001.000.41.521.40.31.00 10.0( MOTOROLA BATTERIES (2) 001.000.41.521.22.31.00 m 303.1 .3 8017 ENG CREDIT CARD MARCH 2O21 Hauss: AutoTurn Map Renewal 1 yr c 001.000.67.518.21.49.00 552.0( y Web Camera x2, Keyboard 001.000.67.518.21.49.00 165.5 1 t Zulauf: Calendar, Notepads U 001.000.67.518.21.49.00 51.3E •� Hague: Asphalt Inspection Certificatic 001.000.67.518.21.49.00 495.0( p Richardson: Salmon Recovery Confei 001.000.67.518.21.49.00 20.0( p Garlock: Asphalt Inspector Certificatic Q. 001.000.67.518.21.49.00 495.0( Q Lynch: Ipad case, screen protector 001.000.67.518.21.49.00 29.7E c? MRSC Rosters `O r 001.000.67.518.21.49.00 275.0( English: Pilot Pens 001.000.67.518.21.49.00 21.11 •3 8017 WEB CAMS RETURNED FOR CREC Amazon - web cams returned for crec a� 001.000.67.518.21.49.00 -88.3( E 8240 -8240 HARDW ICK CC 04/06/21 t IACP MEMBERSHIP - HARDWICK +° 001.000.41.521.10.49.00 190.0( Q 8349 ANDERSON CC #8349 04/06/2021 STREET SURVIVAL TRAINING - BR( 001.000.41.521.40.49.00 199.0( SWAT AMMUNITION Page: 6 Packet Pg. 71 vchlist 04/15/2021 9:43:36AM Voucher List City of Edmonds 6.5.b Page: 7 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 4152021 4/15/2021 062693 US BANK (Continued) 628.000.41.589.40.31.00 441.0( 8474 8474 JESSE CURRAN CREDIT CAR E AMAZON: PM SUPPLIES: THREADL �a 001.000.64.576.80.31.00 55.3E AMAZON: PM SUPPLIES: WIRE STP L 001.000.64.576.80.31.00 28.6� 3 TRASH CANS UNLIMITED: PM SUPI c 001.000.64.576.80.31.00 622.3( y DOMYOWN: PM SUPPLIES: WEEK I 001.000.64.576.80.31.00 454.8( t AMAZON: PM SUPPLIES: RUBBER ; U 001.000.64.576.80.31.00 28.6E •� AMAZON: PM SUPPLIES: SIGN BOP 001.000.64.576.80.31.00 35.3, p AMAZON: PM: OFFICE SUPPLIES R 001.000.64.576.80.31.00 104.0" p AMAZON: PM SUPPLIES: CLIPBOAI Q. 001.000.64.576.80.31.00 29.4� Q AMAZON: PM SUPPLIES: STENCIL; .� 001.000.64.576.80.31.00 20.5, N AMAZON: PM SUPPLIES: STAKES r 001.000.64.576.80.31.00 88.5z v 9573 GAAFR PLUS SUBSCRIPTION GFOA - GAAFR Plus subscription 3 001.000.31.514.20.49.00 65.0( 9821 -9821 GREENMUN CC 04/06/21 UTILITY CASES FOR OC SPRAY d E 001.000.41.521.22.31.00 102.6< U TRACPHONE FOR DETECTIVES 001.000.41.521.21.35.00 56.0 1 Q WINDEX SCREEN WIPES 001.000.41.521.40.31.00 65.8z SANI-CLOTH WIPES FOR TRAININ( 001.000.41.521.40.31.00 110.3 , Page: 7 Packet Pg. 72 vchlist 04/15/2021 9:43:36AM Bank code : usbank Voucher Date Vendor 4152021 4/15/2021 062693 US BANK Voucher List City of Edmonds 6.5.b Page: 8 Invoice PO # Description/Account Amoun (Continued) -� CRAFTZILLA MASKING TAPE 001.000.41.521.40.31.00 14.3z E SD CARDS & LIGHTING USB CABLE �a 001.000.41.521.40.31.00 300.6E 11 X 17 FLOOR SIGN STAND - LOBE L 001.000.41.521.11.35.00 130.2- DIGITAL CALIPER 001.000.41.521.40.31.00 �a 39.7< N BLUE PAINTERS TAPE - TRAINING 001.000.41.521.40.31.00 94.9, t BOXES TO RETURN RADIOS U 001.000.41.521.40.31.00 16.5E •Fa DUCT TAPE FOR FIRST AID KITS U 001.000.41.521.40.31.00 70.6z o LESS LETHAL ICP INST. TRAINING 001.000.41.521.40.49.00 895.0( o AIRFARE TO/FM WA DC TRAINING Q. 001.000.41.521.40.43.00 396.7� Q PRINTS FOR PD HALLWAY .� 001.000.41.521.10.31.00 50.7( N APPLE ICLOUD MONTHLY STORAG r 001.000.41.521.40.31.00 0.9� c COMMAND STRIPS, BATTERIES, B) 001.000.41.521.40.31.00 L 50.2, '3 TLO SEARCHES FOR MARCH 2O21 }; 001.000.41.521.21.41.00 89.9E y UC TRAINING - PLOEGER E 001.000.41.521.40.49.00 450.0( u UC TRAINING - CLARK 001.000.41.521.40.49.00 450.0( Q UC TRAINING - HAUGHIAN 001.000.41.521.40.49.00 450.0( TRAINING - MCINTYRE 001.000.41.521.40.49.00 258.0( Page: 8 Packet Pg. 73 vchlist 04/15/2021 9:43:36AM Voucher List City of Edmonds 6.5.b Page: 9 Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 4152021 4/15/2021 062693 US BANK (Continued) 9821 -9821 GREENMUN CC - CREDIT FO REFUND FOR ALICE TRAINING E 001.000.41.521.40.49.00 -695.0( Total: 36,044.71, L_ 1 Vouchers for bank code : usbank Bank total : 36,044.71, 3 1 Vouchers in this report Total vouchers : 36,044.71, c R N m t U E M U 4- 0 Ta 0 L Q Q a N r 4 O d L 3 c a� E s a Page: 9 Packet Pg. 74 6.5.c PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number 4th St. & 71st Ave Storm Improvements STM 175th St. SW Slope Stabilization c560 E21 FIB STM W1 8 Lorian Woos s01 SWR 2019 Sewerline Replacement Project c516 EBGA STM W019 Storm Maintenance Project c525 EBFC WTR 2019 Swedish Waterline Replacement c523 EBJA r STR 2019 Traffic Calmi i038 E9AA STR 2019 Traffic Signal Upgrades i045 E9AD UTILITIES 2019 Utility Rate & GFC Update WTR 2019 Waterline Overlay i043 E9CB EkWTR 2019 Waterline Replacement E7JA STR 2020 Guardrail Installations i046 EOAA NFSTR 2020 Overlay Program STR 2020 Pedestrian Safety Program i049 EODB STR 2020 Pedestrian Task Force STR 2020 Traffic Calming i048 EOAC STR 2020 Traffic Signal Upgrades STR 2020 Waterline Overlay i053 EOCC STR Guardrail Installations i057 STR 2021 Overlay Program i051 E21 CA STR 2021 Pedestrian Task Force i062 B SWR 2021 Sewer Overlay Program i060 E21 CC STM 2021 Stormwater Overlay Program i061 E21 CD STR 2021 Traffic Calming i056 E21AA 111LWTR 2021 Waterline Overlay Program i059� F21CJPJM STR 220th Adaptive i028 EBAB ELSTR 228th St. SW Corridor Improvements STR 238th St. Island & Misc. Ramps i037 EBDC KSTR 238th St. SW Walkway (100th Ave to 104th Ave STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA ErSTR 76th Ave Overlay (196th St. to OV STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA th Ave W at 212th St SW Intersection Improvements �368 STR 84th Ave W Overlay from 220th to 212th i031 EBCC 89th PI W Retaining V 111r_i025 STR ADA Curb Ramps i033 EBDB dmiral WIMIRdestrian Crossing i040 STR Audible Pedestrian Signals i024 E7AB STM Ballinger Regional Facility Pre -Design s022 E91FA STR Bikelink Project c474 ESDA STR Citywide Bicycle Improvements Project i050 SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB KSTR Citywide Pedestrian Crossing Enhanceme i026 STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB WORK Civic Center Playfield (Construction) EOMA Revised 4/14/2021 Packet Pg. 75 6.5.c PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number PRK Civic Center Playfield (Design) c536 EOMA ayton St. Utility Replacem 3rd Ave to 9th Ave) c482 E5JB STM Dayton Street Stormwater Pump Station c455 E4FE Irp Edmonds Fishing Pier Re c443 E4MB STR Edmonds Street Waterfront Connector c478 E5DB WTR Elm St. Waterline Replacement c561 E21JB STR Elm Way Walkway from 8th Ave to 9th Ave i058 E21 DA WTR Five Corners Reservoir Re -coating c473 E5KA PM Fourth Avenue Cultural Corridor c282 E8MA a—STR Hwy 99 Gateway Revitalization E6AA STM Lake Ballinger Associated Projects c436 E4FD KPWR Lake Ballinger Trunk Sewer Study E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC IrSTR Minor Sidewalk Program STM NPDES (Students Saving Salmon) m013 E7FG Official Street Map & Sidewalk Plan Update STM OVD Slope Repair & Stabilization m105 E7FA errinville Creek Flow Reduction Improvements 52 E20FC STM Perrinville Creek Recovery Study s028 E21 FC hase Annual Water Utility Replacement Project c549 WTR Phase 12 Annual Water Utility Replacement Project c558 E21JA STM Phase 2 Annual Storm Utility Replacement Proj c547 EOFB SWR Phase 8 Annual Sewer Replacement Project c548 EOGA SWR Phase 9 Annual Sewer Replacement Project c559 E21 GA FAC PW Concrete Regrade & Drainage South c502 E9MA SWR Sanitary Sewer and Stormwater Pipe Rating Services c562 E21GB STM Seaview Park Infiltration Facility c479 E5FD KSTM Seaview Park Infiltration Facility Phase 2i c54 WWTP Sewer Outfall Groundwater Monitoring c446 E4HA ELTR SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) E20CE UTILITIES Standard Details Updates solo E5NA KSTM Storm Drain Improvements @ 9510 232nd St. SW E7FB STM Stormwater Comp Plan Update s017 E6FD VSTR Sunset Walkway Improvements 54 STR Trackside Warning System c470 E5AA STR lWalnut St. Walkway (3 �044 DC PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Deslgqmmmpp� c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 E5HA & Seaview Reservoir Assessment s026� EOJB PRK rYost IYost Park Infiltration Facility c556 E21 FA Revised 4/14/2021 Packet Pg. 76 6.5.c PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title STR EOAA i046 =20 Guardrail Installation STR EOAB i047 2020 Traffic Signal Upgrades STR EOAC . i048 2020 Traffic Calming STR EOCA i042 2020 Overlay Program STR EOCC i053 2020 Waterline Overlay STR EODA s024 2020 Pedestrian Task Force i049-IM20 Pedestrian Safety Progr STR EODC i050 Citywide Bicycle Improvements Project c546L Seaview Park Infiltration Facility Phase 2 STM E0F13 c547 Phase 2 Annual Storm Utility Replacement Project 548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project EOJB s026 00'ost & Seaview Reservoir Assessment PRK EOMA c551 Civic Center Playfield (Construction) EOMA c536 Civic Center Playfield (Design) Fr GF EONA s025 Official Street Map & Sidewalk Plan Update E1 CA c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements STR E20CB i052 76th Ave Overlay (196th St. to OVD) STR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) E20FC c552 Perrinville Creek Flow Reduction Improvements STR E21AA i056 2021 Traffic Calming 2021 Guardrail Installations STR E21 CA i051 2021 Overlay Program 2021 Waterline Overlay Program SWR E21 CC i060 2021 Sewer Overlay Program ori061 2021 Stormwater Overlay Program STR E21 DA i058 Elm Way Walkway from 8th Ave to 9th Ave i062 2021 Pedestrian Task Forc PRK E21 FA c556 Yost Park Infiltration Facility E21 FB c560 W Slope Stabilization STM E21 FC s028 Perrinville Creek Recovery Study SWR E21 GA c559 Phase 9 Annual Sewer Replacement ProjectillormMmmm SWR E21 GB c562 Sanitary Sewer and Stormwater Pipe Rating Services WTR E21JA c558 Phase 12 Annual Water Utility Replacement Project WTR E21JB c561 Elm St. Waterline Replacement c423W38th St. SW Walkway (100th Ave to 104th Ave STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration Lake Ballinger Associated Projects STM E41FE c455 Dayton Street Stormwater Pump Station SW Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring c443 Edmonds Fishing STR ESAA c470 Trackside Warning System Revised 4/14/2021 Packet Pg. 77 6.5.c PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title STR E5DB c478 Edmonds Street Waterfront Connector STM E5FD c479 Weaview Park Infiltration Facility SWR E5GB s011 Lake Ballinger Trunk Sewer Study WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR c473 Five Corners Reservoir Re -coating UTILITIES E5NA solo Standard Details Updates -014A Hwy 99 Gateway Revitalization STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DD i017 Minor Sidewalk Program Stormwater Comp Plan Update SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II 7ABW i024 dible Pedestrian Signals STR E7AC i005 228th St. SW Corridor Improvements E7CD i025 89th PI W Retaining STR E7DC i026 Citywide Pedestrian Crossing Enhancements STM E7FA m105 OVD Slope Repair & Stabilizati STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW �M E7FG m013 NPDES (Students Saving Salmon) WTR E7JA c498 2019 Waterline Replacement E7MA c544 Waterfront Development & Restoration (Construction) PRK E7MA c496 Waterfront Development & Restoration (Design) E7MAjM m10311 Waterfront Development & Restoration (Pre - Design) STR E8AB i028 220th Adaptive i029 76th Ave W & 220th St. SW Intersection Improvements STR E8CC i031 84th Ave W Overlay from 220th to 212th i033 STR E8DC i037 238th St. Island & Misc. Ramps 8FA s018 1WO18 Lonan Woods Stu STM E8FB c521 174th St. & 71st Ave Storm Improvements STM E8FC c525 2019 Storm Maintenance Proj SWR E8GA c516 2019 Sewerline Replacement Project WTR E8JA c523 2019 Swedish Waterline Replacement UTILITIES E8JB s020 2019 Utility Rate & GFC Update EL PM E8MA c282 Fourth Avenue Cultural Corridor STR E9AA i038 2019 Traffic Calming i045IM019 Traffic Signal Upgrades WTR E9CB i043 2019 Waterline Overlay Admiral Way Pedestrian Crossing STR E9DC i044 Walnut St. Walkway (3rd-4th) s022 Ballinger Regional Facility Pre -Design FAC E9MA c502 PW Concrete Regrade & Drainage South Revised 4/14/2021 Packet Pg. 78 6.5.c PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title PM EBMA c282 Fourth Avenue Cultural Corridor STIR E1 DA c354 Sunset Walkway Improvements STIR E1 CA c368 76th Ave W at 212th St SW Intersection Improvements STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects FAC E4MB c443 Edmonds Fishing Pier Rehab WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study STIR ESAA c470 Trackside Warning System WTR ESKA c473 Five Corners Reservoir Re -coating STIR ESDA c474 Bikelink Project STIR ESDB c478 Edmonds Street Waterfront Connector STM ESFD c479 Seaview Park Infiltration Facility WWTP ESHA c481 WWTP Outfall Pipe Modifications WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW PRK E7MA c496 Waterfront Development & Restoration (Design) WTR E7JA c498 2019 Waterline Replacement FAC E9MA c502 PW Concrete Regrade & Drainage South SWR EBGA c516 2019 Sewerline Replacement Project STM EBFB c521 174th St. & 71st Ave Storm Improvements WTR EBJA c523 2019 Swedish Waterline Replacement STM EBFC c525 2019 Storm Maintenance Project PRK EOMA c536 Civic Center Playfield (Design) PRK E7MA c544 Waterfront Development & Restoration (Construction) STM EOFA c546 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) STM E20FC c552 Perrinville Creek Flow Reduction Improvements PRK E21 FA c556 Yost Park Infiltration Facility WTR E21JA c558 Phase 12 Annual Water Utility Replacement Project SWR E21 GA c559 Phase 9 Annual Sewer Replacement Project STM E21 FB c560 175th St. SW Slope Stabilization WTR E21JB c561 Elm St. Waterline Replacement SWR E21 GB c562 Sanitary Sewer and Stormwater Pipe Rating Services STIR E7AC i005 228th St. SW Corridor Improvements STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STIR E6DD i017 Minor Sidewalk Program STIR E7AB i024 Audible Pedestrian Signals Revised 4/14/2021 Packet Pg. 79 6.5.c PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title STIR E7CD i025 89th PI W Retaining Wall STIR E7DC i026 Citywide Pedestrian Crossing Enhancements STIR EBAB i028 220th Adaptive STIR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements STIR EBCC i031 84th Ave W Overlay from 220th to 212th STIR EBDB i033 ADA Curb Ramps STIR EBDC i037 238th St. Island & Misc. Ramps STIR E9AA i038 2019 Traffic Calming STIR E9DA i040 Admiral Way Pedestrian Crossing STIR EOCA i042 2020 Overlay Program WTR E9CB i043 2019 Waterline Overlay STIR E9DC i044 Walnut St. Walkway (3rd-4th) STIR E9AD i045 2019 Traffic Signal Upgrades STIR EOAA i046 2020 Guardrail Installations STIR EOAB i047 2020 Traffic Signal Upgrades STIR EOAC i048 2020 Traffic Calming STIR EODB i049 2020 Pedestrian Safety Program STIR EODC i050 Citywide Bicycle Improvements Project STIR E21 CA io51 2021 Overlay Program STIR E20CB i052 76th Ave Overlay (196th St. to OVD) STIR EOCC io53 2020 Waterline Overlay STIR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) STIR E21 AA i056 2021 Traffic Calming STIR E21AB i057 2021 Guardrail Installations STIR E21 DA i058 Elm Way Walkway from 8th Ave to 9th Ave WTR E21 CB i059 2021 Waterline Overlay Program SWR E21 CC i060 2021 Sewer Overlay Program STM E21 CD i061 2021 Stormwater Overlay Program STIR E21 DB i062 2021 Pedestrian Task Force STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STM E71FA m105 OVD Slope Repair & Stabilization UTILITIES ESNA solo Standard Details Updates SWR ESGB s0l l Lake Ballinger Trunk Sewer Study STIR E6AA s014 Hwy 99 Gateway Revitalization STM E6FD s017 Stormwater Comp Plan Update STM EBFA s018 2018 Lorian Woods Study UTILITIES EBJB s020 2019 Utility Rate & GFC Update STM E91FA s022 Ballinger Regional Facility Pre -Design STIR EODA s024 2020 Pedestrian Task Force GF EONA s025 Official Street Map & Sidewalk Plan Update WTR EOJB s026 Yost & Seaview Reservoir Assessment STM E21 FC s028 Perrinville Creek Recovery Study Revised 4/14/2021 Packet Pg. 80 6.5.c PROJECT NUMBERS (By Funding) Protect Engineering Accounting Project Funding Protect Title Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB FAC PW Concrete Regrade & Drainage South c502 E9MA GF Official Street Map & Sidewalk Plan Update s025 EONA PM Fourth Avenue Cultural Corridor c282 EBMA PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA PRK Yost Park Infiltration Facility c556 E21 FA STM 174th St. & 71 st Ave Storm Improvements c521 EBFB STM 175th St. SW Slope Stabilization c560 E21 FB STM 2018 Lorian Woods Study s018 EBFA STM 2019 Storm Maintenance Project c525 EBFC STM 2021 Stormwater Overlay Program i061 E21 CD STM Ballinger Regional Facility Pre -Design s022 E9FA STM Dayton Street Stormwater Pump Station c455 E4FE STM Lake Ballinger Associated Projects c436 E4FD STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Flow Reduction Improvements c552 E20FC STM Perrinville Creek Recovery Study s028 E21 FC STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STR 2019 Traffic Calming i038 E9AA STR 2019 Traffic Signal Upgrades i045 E9AD STR 2020 Guardrail Installations i046 EOAA STR 2020 Overlay Program i042 EOCA STR 2020 Pedestrian Safety Program i049 EODB STR 2020 Pedestrian Task Force s024 EODA STR 2020 Traffic Calming i048 EOAC STR 2020 Traffic Signal Upgrades i047 EOAB STR 2021 Guardrail Installations i057 E21AB STR 2021 Overlay Program i051 E21 CA STR 2021 Traffic Calming i056 E21AA STR 228th St. SW Corridor Improvements i005 E7AC STR 238th St. Island & Misc. Ramps i037 EBDC STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STR 76th Ave Overlay (196th St. to OVD) i052 E20CB STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA c d E M N L 3 C M rn Y V N t c� E c� w O R O L Q om i Revised 4/14/2021 Packet Pg. 81 6.5.c PROJECT NUMBERS (By Funding) Protect Engineering Accounting Project Funding Protect Title Number Number STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 EBCC STR 89th PI W Retaining Wall i025 E7CD STR ADA Curb Ramps i033 EBDB STR Admiral Way Pedestrian Crossing i040 E9DA STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 ESDA STR Citywide Bicycle Improvements Project i050 EODC STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Edmonds Street Waterfront Connector c478 ESDB STR Elm Way Walkway from 8th Ave to 9th Ave i058 E21 DA STR Hwy 99 Gateway Revitalization s014 E6AA STR Minor Sidewalk Program i017 E6DD STR SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) i055 E20CE STR Sunset Walkway Improvements c354 E1 DA STR Trackside Warning System c470 ESAA STR Walnut St. Walkway (3rd-4th) i044 E9DC STR 2021 Pedestrian Task Force i061 E21 DB STR 2020 Waterline Overlay i053 EOCC STR 220th Adaptive i028 EBAB SWR 2019 Sewerline Replacement Project c516 EBGA SWR 2021 Sewer Overlay Program i060 E21 CC SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Phase 8 Annual Sewer Replacement Project c548 EOGA SWR Phase 9 Annual Sewer Replacement Project c559 E21 GA SWR Sanitary Sewer and Stormwater Pipe Rating Services c562 E21GB UTILITIES 2019 Utility Rate & GFC Update s02O EBJB UTILITIES Standard Details Updates solo ESNA WTR 2019 Swedish Waterline Replacement c523 EBJA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR 2021 Waterline Overlay Program i059 E21 CB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB WTR Elm St. Waterline Replacement c561 E21JB WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WTR Phase 12 Annual Water Utility Replacement Project c558 E21JA WTR Yost & Seaview Reservoir Assessment s026 EOJB WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 4/14/2021 Packet Pg. 82 6.6 City Council Agenda Item Meeting Date: 04/20/2021 Acknowledge receipt of a Claim for Damages from Grant Kendall Staff Lead: NA Department: Administrative Services Preparer: Marissa Cain Background/History N/A Staff Recommendation Acknowledge receipt of a Claim for Damages from Grant Kendall by minute entry. Narrative Grant Kendall 19730 88th Ave W. ($1,949.15) Attachments: Claim for Damages - Kendall - for council Packet Pg. 83 CITY OF EDMONDS CLAIM FOR DAMAGES FORM APR 9 2021 Date Claim Farm Received by City ,,,, rr3 Please take note that ,>i 2 t� ; � ry- who currently resides at mailing address _ home phone #7 qo`t I6 () OV S , work phone # it-h -`t (-20 . and who resided at _ q9 AIL L at the time of the occurrence and whose date of birth is', is claiming damages against _�11,C�7 jl in the sum of $ t I , 1 arising out of the following circumstances listed below. DATE OF OCCURRENCE: � I � ! ZyZ' � TIME: � 00 LOCATION OF OCCURRENCE: DESCRIPTION: 1. Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. C CC;fit2 &i [L r^• ^( u_lk ;C_C."Jver.( t t'rtx- r &0—,. e. Ct, C .j :r tx a P4 i +', , (attach an extra sheet for additional information, if needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. i) )e -, a , :j-, `4-L4 — 4Qq- atz3 An C.tC, 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair- 4. Have you submitted a claim for damages to your insurance company? If so, please provide the name of the insurance company: and the policy #: Yes -k-- No * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * * License Plate # Driver License # Type Auto: (year) (make) (model) DRIVER: OWNER: Address: Address: Phone#: Phone#: Passengers: Name: Name: Address: Address: E V Form Revised 05/06/14 Page 1 of 2 Packet Pg. 84 * * NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED * * 6.6.a APR 9 2021 being first duly sworn, depose and say that I am the claimant for the above described; that I have read the above claim, know the contents thereof and believe the same to be true. I further acknowledge that any information I provide as part of this claim may be considered a public record and may be sypject to disclosure pursuant to RCW 42.56. dr Signa uf�of Claimants) State of Washington 4 - Countyof, m a� I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument and acknowledged it to be (his/her) free and voluntary act for the uses and Q purposes mentioned in the instrument. L 0 Dated: E V Signature Title My appointment expires: Please present the completed claim form to: City Clerk's Office City of Edmonds 121 5th Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. Forth Revised 05/06/14 Page 2 of 2 Packet Pg. 85 6.7 City Council Agenda Item Meeting Date: 04/20/2021 Edmonds Marsh Right of Entry Agreement Staff Lead: Angie Feser Department: Parks, Recreation & Cultural Services Preparer: Angie Feser Background/History The northern boundary of the City -owned Edmonds Marsh is adjacent to Port of Edmonds property and portions of the marsh and the pedestrian trail and boardwalk are located on Port of Edmonds property. Permission from the Port of Edmonds is necessary to have access to these amenities and areas for maintenance and restoration in the form of a Right of Entry agreement. Staff Recommendation It is recommended the Council authorize the Mayor to enter into a Right of Entry Agreement with the Port of Edmonds for maintenance and restoration of Edmonds Marsh amenities and vegetation located on Port property. Narrative The proposed Right of Entry authorizes the city access to these site improvements as well as portions of the marsh for maintenance and restoration efforts including removal of invasive plant species and planting of native plant material and mulch by both parks maintenance staff and volunteers. Attachments: Edmonds Marsh ROE Property Lines Exhibit Right of Entry for Marsh COE-Port Packet Pg. 86 Edmonds Marsh Property Lines - Port of Edmonds Right of Entry Exhibit 0 225 450 Feet 3/29/2021 0 6.7.a Snohomish Coun y Assessor Wash„ng=o �--------------------- {t' Legend Parcel Recent Sales 2021 Recent Sales 2020 Recent Sales 2019 --------; City Boundary County Park National Forest Water Street Ty pes Interstate State Route Local Road All maps. oata, and Information selforth herein ("Data'), are for Illustrative purpos only and are not to be considered an official citation to, or representation of, the Snohomish County Code. Amendments and updates to the Data, together with other applicable County Code provisions, may apply which are not depicted heroin. Snohomish County makes no representation or ranty concerning the content, accuracy, currency, completeness or quality of the Data contained harem and expressly darlaims any warranty of merchantability or fitness for any particular pmin— All parsons accessing or othemvi-using this Data assume all responsibility for se thereof and agree to hold Snohomish County harmless from and against any damages, loss, claim om or liability arising out of any error, defect cr issiont n coained within said Data. Washington State Law, Ch. 42.5 RCW, prohibits state and local agencies hem providing access to lists of individuals intended for use for commerdal purposes and, thus, no comm d.l use may be made of any Data comprising lists of individuals contain Packet Pg. 87 6.7.b RIGHT OF ENTRY THIS RIGHT OF ENTRY is entered into by and between the City of Edmonds, a municipal corporation organized under the laws of the State of Washington, hereinafter referred to as the "City," and the Port of Edmonds, a port district organized under the laws of the State of Washington, hereinafter referred to as the "Port." RECITALS A. The Port owns a portion of the Edmonds Marsh, which real property is legally described in Exhibit A, attached hereto and incorporated herein by this reference, hereinafter referred to as the "Property." B. The City has requested to have its employees, consultants and/or contracted registered volunteers perform maintenance activities ("Work") at the Property and such Work will require access onto the Property. The Work to be performed is as follows: • Parks staff maintains 1,400 feet by 6 wide asphalt and wood decking pathway around marsh to ensure safe pathways for pedestrians. • Parks staff cleans asphalt pathway. • Mows 800 feet long by 15 feet wide grass strip along pathway. • Parks maintains wooden boardwalk as needed. • Remove invasive species as needed and replant areas with native plants. C. The Port is agreeable to have the City and its employees, consultants, and/or contracted registered volunteers conduct the Work, provided the terms and conditions of this Right of Entry are followed by the City. RIGHT OF ENTRY 1. RIGHT OF ENTRY. The Port hereby authorizes City employees, consultants and/or contracted registered volunteers to come onto the Property during the time period of April 1, 2021 through March 31, 2024, and to access the Property to perform the Work with best industry practices. Unaccompanied minors are required to submit to the City a written permission and release from liability from parent or guardian. The exercising of this Right of Entry shall be done in such a manner as to not unreasonably interfere with any normal operations that may be conducted by the Port on the Property. The City shall restore the Property to the same condition prior to its activities on the Property at its sole cost and expense. 2. NON -EXCLUSIVITY. The parties agree that this Right of Entry is non-exclusive and is subject to all valid existing and future rights in the Property. The Port reserves the right to grant others the privilege to use the Property. JEW\11835\0002\00887692.v1 Packet Pg. 88 6.7.b 3. INDEMNIFICATION. The City shall indemnify and hold the Port harmless from any and all claims, causes of action, judgments, damages, costs, and expenses, including reasonable attorney fees, which occur — in whole or in part — as a result of the City, its consultants, employees and/or contracted registered volunteers exercising the rights created by this Right of Entry. 4. INSURANCE. The City shall maintain liability insurance coverage, the scope of which shall include claims that may arise under this Agreement with coverage limits of at least one million dollars ($1,000,000.00) per occurrence combined single limit for bodily injury and property damage liability and with an annual aggregate of at least two million dollars ($2,000,000.00). Evidence of such insurance compliance shall be provided to the Port upon request. PORT OF EDMONDS Robert McChesney Executive Director Dated: , 2021 STATE OF WASHINGTON ) ) ss. COUNTY OF SNOHOMISH ) CITY OF EDMONDS By Mike Nelson Mayor Dated: 2021 I certify that I have evidence that Mike Nelson is the person who appeared before me, and he acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as the Mayor of the CITY OF EDMONDS to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. DATED: , 2021 PRINTED NAME: NOTARY PUBLIC in and for the State of Washington. My commission expires: 2 JEWU 1835\0002\00887692.v1 Packet Pg. 89 6.7.b STATE OF WASHINGTON ) ) ss. COUNTY OF SNOHOMISH ) I certify that I have evidence that Robert McChesney is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as the Executive Director of the PORT OF EDMONDS, to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. DATED: 2021 PRINTED NAME: NOTARY PUBLIC in and for the State of Washington. My commission expires: JEW\11835\0002\00887692.v1 Packet Pg. 90 6.8 City Council Agenda Item Meeting Date: 04/20/2021 Human Services Program Manager Job Description Revision Staff Lead: Angie Feser Department: Parks, Recreation & Cultural Services Preparer: Angie Feser Background/History Effective April 1, 2021 the Human Services program and associated staff were reassigned to the Parks, Recreation & Cultural Services Department. As a result, the Human Services Program Manager now reports the Director of that department. The proposed revision to the job description, shown in the attachment, reflects this change in staff reporting. Staff Recommendation Staff recommends the Council approve the proposed revision to the Human Services Program Manager job description which changes the staff reporting to the Parks, Recreation & Cultural Services Director from the Economic Development/Community Services Director. Narrative <Type or insert text here> Attachments: Human Services Program Manager - JD Revision Packet Pg. 91 6.8.a City of EDMONDS Washington Human Services Program Manager Department: Community Services Pay Grade: NR-10 OF EDAf �'1� lg90 Bargaining Unit: Non -represented FLSA Status: Non-exempt Community con 6 D;FeGtG Parks, Recreation & Cultural Services Revised Date: 01/08/2020 Reports To: Director POSITION PURPOSE: The Human Services Program Manager is a key City position that is responsible for assisting citizens by connecting to currently available human services programs, assisting in the navigation of processes required to receive services, and advocating for human and civil rights. The incumbent will be key in developing relationships with human services program providers, evaluating currently available services and programs, and advocating for new services and programs to improve the lives of the citizens of Edmonds. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Develop the City's Human Services Program to include analysis of current human services offerings, development of internal City processes to connect citizens to human services support programs, and establishing relationships with program providers, professional organizations, and groups that impact the human services available in the City of Edmonds • Plan, organize and manage the Human Services Program for the City. • Develop and administer an annual work plan to include the City's human service, priorities, establishing and updating of policies and identification of external programs that meet priorities or that will need to be established in order to meet priorities. • Originate and develop innovative programs and projects in addressing critical and emergent human Service needs in the community; • Understand, measure, analyze and respond to community needs on an ongoing basis. Advocate for and support a systems approach to meeting the community needs. • Assist citizens and community agencies in developing programs to respond to community needs; coordinate with local agencies to provide assistance to citizens in need. • Foster the development of community collaborations and partnerships to provide human services to Edmonds residents. Provide networking opportunities for human service providers and facilitate relationship development among them. • Present reports to the Director, Mayor, City Council, and citizens groups. • Oversee and develop resource and referral information and brochures to assist citizens in need or citizens seeking to help others in need; • Represent the City of Edmonds on regional and sub -regional human services bodies, boards and committees; Human Services Program Manager Last Reviewed: 01/08/2020 Last Revised: 01/08/2020 Packet Pg. 92 6.8.a 2 of 4 JOB DESCRIPTION Human Services Program Manager • Establish and maintain cooperative and effective working relationships with other jurisdiction's Human Services offices including state, county and city, and other community agencies and organizations concerned with addressing human services issues and needs in the community. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES (continued) • Provide technical and policy information to the public, and meet with public to resolve Human Service problems within the community and maintain positive relations. • Communicate community needs to stakeholders, and promote available resources and solutions. • Ensure that the community and other city departments are aware of resources and providers within the city, and can make appropriate referrals. • Collaborate with other city divisions and departments to address changing needs and demographics. • Participate in local, Snohomish County -wide, and region -wide conversations around human services to align city and regional priorities. • Coordinate programs, systems, and activities with local and regional human service providers and with other jurisdictions. Assist in the development of regional responses to local needs. • Serve as the city's representative to committees and organizations, communicate and meet City officials and administrators, public and private organizations, agencies, residents; serve on various committees as required. • Seek grant funding on behalf of the City to address human services needs and/or develop greater capacity to address needs by City staff and/or resources. • Ensure effective customer service, and efficient productivity, • Remain current with relevant advancements related to field. • Maintain regular, reliable, and punctual attendance, work evening and/or weekend hours as assigned, and travel as required. Required Knowledge of: • Principles and practices of planning, development, and execution of municipal human services programs • Local and regional human services issues • Snohomish County human service providers/systems. • Community demographics. • Policies and objectives of assigned programs and activities. • Laws, rules and regulations related to assigned activities. • Budget preparation practices. • Grant application processes, grant availabilities and eligibility. Required Skill in: • Interpersonal skills using tact, patience, and courtesy, including diverse community groups • Effective, professional, and positive interactions with difficult individuals. • Meet schedules and deadlines. • Report preparation and distribution skills. • Budget development and control skills. • Research and analytical skills. • Decision -making skills. • Conflict resolution and problem -solving skills. • Leadership skills. • Detail -oriented organizational skills. • Ability to: o Compose, proofread, and edit correspondence, ensuring correct grammar, spelling, punctuation and vocabulary. o Work independently. o Negotiate viable solutions under a variety of circumstances. o Analyze situations accurately and adopt an effective course of action. o Generate complex reports. Human Services Program Manager Last Reviewed: 01/08/2020 Last Revised: 01/08/2020 Packet Pg. 93 6.8.a 3of4 JOB DESCRIPTION Human Services Program Manager o Oral communication and public presentation skills. • Working with diverse community groups. • Grant application writing, researching grant opportunities. MINIMUM QUALIFICATIONS: Education and Experience: Bachelor's degree in Public Administration, one of the social sciences or other related field directly related to Human Services or Social Work. Four (4) years of increasingly responsible experience in program management with at least two (2) of those years specifically in the management of Human Services programs and/or services. Experience in public sector program management is preferred. An equivalent combination of education, training and experience that will allow the incumbent to successfully perform the essential functions of the position will be considered. Must be able to successfully complete and pass a background check. Required Licenses or Certifications: Valid Driver's license required at time of hire. State of Washington Driver's License required within 30 days of hire. WORKING CONDITIONS: Environment: • Office environment • Constant interruptions • Travel to conduct work may be necessary at times, mostly locally • Some evening and weekend hours may be required for meetings Physical Abilities • Hearing, speaking or otherwise communicating to exchange information in person or on the phone. • Operating a computer keyboard or other office equipment. • Reading and understanding a variety of materials. • Sitting or otherwise remaining stationary for extended periods of time. • Bending at the waist, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. Hazards: • Contact with angry and/or dissatisfied customers. • Prolonged exposure to glare from computer monitors. • Exposure to heavy dust in some work areas • Occasional exposure to toxic or caustic chemicals, i.e. copier toner Incumbent Signature: Date: Human Services Program Manager Last Reviewed: 01/08/2020 Last Revised: 01/08/2020 Packet Pg. 94 6.8.a 4of4 JOB DESCRIPTION Human Services Program Manager Department Head: Date: Human Services Program Manager Last Reviewed: 01/08/2020 Last Revised: 01/08/2020 Packet Pg. 95 6.9 City Council Agenda Item Meeting Date: 04/20/2021 February 2021 Monthly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation No action needed; informational only. Narrative February 2021 Monthly Financial Report Attachments: February 2021 Monthly Financial Report 2021_02 Finance Presentation on April 13 Packet Pg. 96 I 6.9.a I OF EDP � d lac. 1 $9v CITY OF EDMONDS MONTHLY BUDGETARY FINANCIAL REPORT FEBRUARY 2021 Packet Pg. 97 1 I 6.9.a I Page 1 of 1 C ITY OF EDMO NDS REVENUES BY FUND - SUMMARY Fund 2021 Adopted 2/28/2020 2/28/2021 Amount No. Title Budget Revenues Revenues Remaining %Receive 001 GENERAL FUND $ 42,450,777 $ 4,730,574 $ 5,089,278 $ 37,361,499 12 009 LEOFF-MEDICAL INS. RESERVE 300,000 - - 300,000 0 012 CONTINGENCY RESERVE FUND 2,620 - 2,620 0 014 HISTORIC PRESERVATION GIFT FUND 5,010 - 5,010 0 104 DRUG ENFORCEMENT FUND 165,370 1,193 502 164,868 0 C Ill STREET FUND 1,722,360 276,931 227,570 1,494,791 13 O. � 112 COMBINED STREET CONS'T/IMPROVE 3,048,185 546,702 483,438 2,564,747 16 117 MUNICIPAL ARTS ACQUIS. FUND 165,060 2,749 4,749 160,311 3 = ca 118 MEMORIAL STREET TREE 270 86 137 133 51 u_ 120 HOTEL/MOTEL TAX REVENUE FUND 71,460 12,751 7,389 64,071 10 >+ z 121 EMPLOYEE PARKING PERMIT FUND 25,240 9,258 5,080 20,160 20 c O 122 YOUTH SCHOLARSHIP FUND 1,390 60 93 1,297 7 M 123 TOURISM PROMOTIONAL FUND/ARTS 24,000 4,425 2,846 21,154 12 r No 125 REAL ESTATE EXCISE TAX 2 1,282,050 259,661 479,346 802,704 37 N 126 REAL ESTATE EXCISE TAX 1 1,285,240 259,135 477,329 807,911 37 to O L 127 GIFTS CATALOG FUND 103,930 22,568 18,231 85,699 18 130 CEMETERY MAINTENANCE/IMPROVEMT 179,800 15,683 31,103 148,697 17 v 136 PARKS TRUST FUND 2,200 709 1,126 1,074 51 O O. 137 CEMETERY MAINTENANCE TRUST FD 29,220 6,201 10,675 18,545 37 0 138 SISTER CITY COMMISSION 10,120 44 70 10,050 1 to .v 140 BUSINESS IMPROVEMENT DISTRICT 79,239 33,446 34,450 44,789 43 O 141 AFFORDABLE AND SUPPORTIVE HOUSINGFUND 65,000 13,126 14,207 50,793 22 c LL 231 2012 LT GO DEBT SERVICE FUND 759,710 - - 759,710 0 t 332 PARKS CAPITAL CONSTRUCTION FUND 1,392,520 43,427 31,155 1,361,365 2 C 411 COMBINED UTILITY OPERATION - 21,495 120 (120) 0 421 WATER UTILITY FUND 10,299,357 1,467,908 1,556,152 8,743,205 15 r p 1 NC, 422 STORM UTILITY FUND 6,012,300 1,490,811 1,847,019 4,165,281 31 423 SEWER/WWTP UTILITY FUND 2 28,131,150 2,423,506 4,419,842 23,711,308 16 L 424 BOND RESERVE FUND 1,985,870 3 2 1,985,868 0 L�4) 511 EQUIPMENT RENTAL FUND 1,331,100 264,578 253,410 1,077,690 19 512 TECHNOLOGY RENTAL FUND 1,204,880 200,436 205,039 999,841 17 d E 617 FIREMEN'S PENSION FUND 67,270 624 - 67,270 0 v M $ 102,202,698 $ 12,108,089 $ 15,200,360 $ 87,002,338 15 Q 1 Difference primarily due to a Grant reimbursement in January 2021. 2 Differences primarily due to WWTP billings to their partners in January 2021. 1 Packet Pg. 98 1 6.9.a Page 1 of 1 CITY OF EDMO NDS EXPENDITURES BY FUND - SUMMARY Fund 2021 Adopted 2/28/2020 2/28/2021 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 45,179,468 $ 7,564,087 $ 7,637,016 $ 37,542,452 17 009 LEOFF-MEDICAL INS. RESERVE 467,140 64,599 55,277 411,863 12 014 HISTORIC PRESERVATION GIFT FUND 5,900 - - 5,900 C 016 BUILDING MAINTENANCE FUND 210,222 - 210,222 C 018 EDMONDS HOMELESSNESS RESPONSE FUND 123,581 - 123,581 C , 019 EDMONDS OPIOID RESPONSE FUND 28,445 - 28,445 C p 0. 104 DRUG ENFORCEMENT FUND 45,800 - - 45,800 C III STREET FUND 2,172,530 456,086 434,795 1,737,735 2C �p 112 COMBINED STREET CONST/IMPROVE 2,781,828 48,740 35,024 2,746,804 1 _ ca 117 MUNICIPAL ARTS ACQUIS. FUND 236,880 7,615 6,141 230,739 3 LL 120 HOTEL/MOTEL TAX REVENUE FUND 87,150 4,232 7,278 79,872 8 121 EMPLOYEE PARKING PERMIT FUND 26,880 - - 26,880 C 122 YOUTH SCHOLARSHIP FUND 3,000 450 3,000 C 0 123 TOURISM PROMOTIONAL FUND/ARTS 29,900 468 - 29,900 C N 125 REAL ESTATE EXCISE TAX 2 1,428,736 23,320 11,457 1,417,279 1 N 126 REAL ESTATE EXCISE TAX 1 1,761,841 150,228 105,293 1,656,548 6 127 GIFTS CATALOG FUND 100,900 2,762 - 100,900 C 130 CEMETERY MAINTENANCE/IMPROVEMT 200,998 26,421 28,671 172,327 14LL 136 PARKS TRUST FUND 50,000 - - 50,000 C r- 137 CEMETERY MAINTENANCE TRUST FUND 25,000 - 25,000 C O 0. 138 SISTER CITY COMMISSION 11,900 11 - 11,900 O C 140 BUSINESS IMPROVEMENT DISTRICT 76,340 9,339 4,600 71,741 6 .� c� 231 2012 LT GO DEBT SERVICE FUND 759,700 - - 759,700 C C 332 PARKS CAPITAL CONSTRUCTION FUND 5,360,378 4,897 67,133 5,293,245 1 jL 421 WATER UTILITY FUND 10,578,596 932,365 792,707 9,785,889 7 z 422 STORM UTILITY FUND 6,847,783 1,105,234 582,617 6,265,166 r S a O 423 SEWER/WWTP UTILITY FUND 35,634,329 1,911,677 1,213,019 34,421,310 3 424 BOND RESERVE FUND 1,985,870 - - 1,985,870 r C 04 511 EQUIPMENT RENTAL FUND 1,292,815 190,490 194,816 1,097,999 15 512 TECHNOLOGY RENTAL FUND 1,251,409 291,582 168,294 1,083,115 13 617 FIREMEN'S PENSION FUND 96,167 17,598 16,682 79,485 1 N $ 118,861,486 $ 12,812,204 $ 11,360,819 $107,500,667 10 1L c d E z c� to a z Packet Pg. 99 I 6.9.a I Page 1 of 3 Title TAXES: 1 REAL PERSONAL / PROPERTY TAX 2 EMSPROPERTY TAX 3 VOTED PROPERTY TAX 4 LOCAL RETAIL SALES/USE TAX 3 5 NATURAL GAS USE TAX 6 1/10 SALES TAX LOCAL CRIM JUST 7 ELECTRIC UTILITY TAX 8 GASUTILITY TAX 9 SOLID WASTE UTILITY TAX 10 WATERUTILITY TAX 11 SEWERUTILITYTAX 12 STORMWATER UTILITY TAX 13 T.V. CABLE UTILITY TAX 14 TELEPHONE UTILITY TAX 15 PULLTABS TAX 16 AMUSEMENT GAMES 17 LEASEHOLD EXCISE TAX LICENSES AND PERMITS: 18 FIRE PERMITS -SPECIAL USE 19 POLICE - FINGERPRINTING 20 VENDING MACHINE/CONCESSION 21 FRANCHISE AGREEMENT -COMCAST 22 FRANCHISE FEE-EDUCATION/GOVERNMENT 23 FRANCHISE AGREEMENT-VERIZON/FRONTIER 24 OLYMPIC VIEW WATER DISTRICT FRANCHISE 25 GENERAL BUSINESS LICENSE 26 DEV SERV PERMIT SURCHARGE 27 RIGHT OF WAY FRANCHISE FEE 28 BUILDING STRUCTURE PERMITS 29 ANIMAL LICENSES 30 STREET AND CURB PERMIT 31 OT R NON -BUS LIC/PERMIT S INTERGOVERNMENTAL: 32 DOJ 15-0404-0-1-754 - BULLET PROOF VEST 33 TARGET ZERO TEAMS GRANT 34 HIGH VISIBILITY ENFORCEMENT 35 CORONAVIRUS RELIEF FUND 2 36 DOC FAC ROOFING 37 STATE GRANTS- BUDGET ONLY 38 PUD PRIVILEDGE TAX 39 ARCHIVES AND RECORDS MANAGEMENT 40 SCHOOL ZONE 41 CJ - POPULATION 42 TRIAL COURT IMPROVEMENT 43 CRIMINAL JUSTICE -SPECIAL PROGRAMS 44 MARIJUANA EXCISE TAX DISTRIBUTION 45 DUI - CITIES 46 LIQUOR EXCISE TAX 47 LIQUOR BOARD PROFITS 48 FIRST RESPONDERS FLEX FUND 49 DISCOVERY PROGRAMS TECHNOLOGY ACQ. C ITY O F IDMO NDS REVENUES - GENERAL FUND 2021 Adopted 2/28/2020 Budget Revenues 2/28/2021 Amount Revenues Remaining %Received $ 10,936,400 $ 68,387 $ 125,743 $ 10,810,657 1% 4,137,031 26,445 49,084 4,087,947 1% 500 (69) 1 499 0% 8,600,000 1,539,597 1,647,058 6,952,942 19% 7,600 1,289 904 6,696 12% 828,500 149,665 157,476 671,024 19% 1,710,000 371,370 367,328 1,342,672 21% 595,000 177,747 172,999 422,001 29% 364,000 60,734 59,636 304,364 16% 1,153,000 159,285 137,637 1,015,363 12% 894,600 145,697 148,232 746,368 17% 471,900 110,158 120,531 351,369 26% 722,000 134,827 128,053 593,948 18% 723,000 134,128 85,370 637,630 12% 55,200 18,305 23,251 31,949 42% 350 184 143 207 41% 295,900 74,377 75,813 220,087 26% 31,494,981 3,172,124 3,299,257 28,195,724 10% 250 115 100 150 40% 700 70 - 700 0% 50,000 309 5,764 44,236 12% 702,700 173,761 170,449 532,251 24% 41,000 6,835 6,441 34,559 16% 100,600 20,174 15,635 84,965 16% 434,000 79,538 80,860 353,140 19% 201,000 50,146 41,146 159,854 20% 58,700 10,780 13,845 44,855 24% 30,000 - 14,440 15,560 48% 650,600 94,784 87,212 563,388 13% 22,000 4,643 4,017 17,983 18% 50,000 54,171 7,970 42,030 16% 20,000 3,269 2,151 17,849 11% 2,361,550 498,595 450,028 1,911,522 19% 6,000 - 2,671 3,329 45% 4,000 - - 4,000 0% 7,100 - 417 6,683 6% - - 3,947 (3,947) 0% - - 379,270 (379,270) 0% 198,000 - - 198,000 0% 210,500 - 210,500 0% - 564 - 0% - 825 - - 0% 13,070 3,197 3,379 9,691 26% 16,740 4,038 4,035 12,705 24% 45,600 11,474 12,061 33,539 26% 60,000 - - 60,000 0% 4,500 1,383 1,667 2,833 37% 261,500 55,939 68,016 193,484 26% 343,200 - - 343,200 0% 2,000 1,812 2,000 0% 550 - - 550 0% 1,172,760 79,233 475,464 697,296 41% 3 2021 Local Retail Sales/Use Taxrevenues are $107,461 higher than 2020 revenues. Please also seepages pages 18 & 19. 3 Packet Pg. 100 1 I 6.9.a I Page 2 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2021 Adopted 2/28/2020 Title Budget Revenues CHARGES FOR GOODS AND SERVICES: 1 RECORD/LEGAL INSTRUMENTS 2 ATM SURCHARGE FEES 3 CREDIT CARD FEES 4 COURT RECORD SERVICES 5 D/M COURT REC SER 6 DRE REIMBURSEABLE 7 WARRANT PREPARATION FEE 8 IT TIME PAY FEE 9 MUNIC.-DIST. COURT CURR EXPEN 10 SALE MAPS & BOOKS 11 CLERKS TIME FOR SALE OF PARKING PERMITS 12 BID SUPPLIES REIMBURSEMENT 13 PHOTOCOPIES 14 POLICE DISCLOSURE REQUESTS 15 ENGINEERING FEES AND CHARGES 16 ELECTION CANDIDATE FILINGFEES 17 CUSTODIAL SERVICES(SNO-ISLE) 18 PASSPORTS AND NATURALIZATION FEES 19 POLICE SERVICES SPECIAL EVENTS 20 CAMPUS SAFETY-EDM. SCH. DIST. 21 WOODWAY-LAW PROTECTION 22 MISCELLANEOUS POLICE SERVICES 23 FIRE DISTRICT #1 STATION BILLINGS 24 LEGAL SERVICES 25 ADULT PROBATION SERVICE CHARGE 26 BOOKING FEES 27 FIRE CONSTRUCTION INSPECTION FEES 28 EMERGENCY SERVICE FEES 29 EMS TRANSPORT USER FEE 30 FLEX FUEL PAYMENTS FROM STATIONS 31 ANIMAL CONTROL SHELTER 32 ZONING/SUBDIVISION FEE 33 PLAN CHECKING FEES 34 FIRE PLAN CHECK FEES 35 PLANNING 1 % INSPECTION FEE 36 S.E.P.A. REVIEW 37 CRITICAL AREA STUDY 38 GYM AND WEIGHTROOM FEES 39 PROGRAM FEES 4 40 TAXABLE RECREATION ACTIVITIES 41 WINTER MARKET REGISTRATION FEES 42 BIRD FEST REGISTRATION FEES 43 INTERFUND REIMBURSEMENT -CONTRACT SVCS 2/28/2021 Amount Revenues Remaining % Received $ 3,000 $ 771 $ 632 $ 2,369 210/( 600 21 18 582 30/( 11,000 2,669 963 10,037 90/( 150 - - 150 00/( 300 20 - 300 00/c - 235 168 (168) 00/( 4,000 1,818 - 4,000 00/c 1,000 120 74 926 70/( 50 3 33 17 67% 100 10 - 100 00/( Q. 25,100 - - 25,100 00/( 600 - - 600 00/c 1,000 62 - 1,000 00/( v 500 - - 500 00/, _ 200,000 26,814 36,966 163,034 180/( 1,400 - - 1,400 00/, jL 85,000 23,554 16,470 68,530 190/( >, 10,000 4,920 - 10,000 00/( w 30,000 - - 30,000 00/( _ 76,800 36,753 - 76,800 00/( 195,000 49,715 51,206 143,794 26% - 20 - - 0a/( cV 57,000 16,140 14,616 42,384 260/( N 1,050 50 33 1,017 30/( �, 38,000 6,949 5,730 32,270 1501( 7 3,000 440 125 2,875 40/c 10,000 3,953 2,618 7,382 260/( N 3,500 601 763 2,737 22% 1,007,500 259,995 201,222 806,278 200/( 2,500 555 520 1,980 210/( O 50 - - 50 CL 00/c 65,600 25,745 17,275 48,325 260/( 350,900 52,656 142,787 208,113 410/( 4,000 6,131 1,209 2,791 300/( .v 500 - - 500 00/( 3,000 2,150 - 3,000 00/c 14,000 2,980 1,485 12,515 110/( LL 15,500 2,776 - 15,500 00/, s 900,662 101,709 12,135 888,527 1% 55 1,300 - - 1,300 0°% O z 5,000 - 185 4,815 40/( 800 - - 800 00/( cV 2,892,106 181,219 202,383 2,689,723 7°/ N 6,021,568 811,554 709,617 5,311,952 127% >, 4 2021 Parks & Recreation Program Revenues are $(89,574) lower than 2020 revenues. 4 Packet Pg. 101 1 6.9.a Page 3 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2021 Adopted 2/28/2020 2/28/2021 Amount Title Budget Revenues Revenues Remaining %Received FINES AND PENALTIES: 1 PROOF OF VEHICLE INS PENALTY 2 TRAFFIC INFRACTION PENALTIES 3 NC TRAFFIC INFRACTION 4 CRT COST FEE CODE LEG ASSESSMENT (LGA) 5 NON -TRAFFIC INFRACTION PENALTIES 6 OTHERINFRACTIONS'04 7 PARKING INFRACTION PENALTIES 8 PARK/INDDISZONE 9 DWI PENALTIES 10 DUI - DP ACCT 11 CRIM CNV FEE DUI 12 DUI - DP FEE 13 CRIMINAL TRAFFIC MISDEMEANOR 8/03 14 CRIMINAL CONVICTION FEE CT 15 CRIM CONV FEE CT 16 OTHER NON-T RAF MISDEMEANOR PEN 17 OTHER NON TRAFFIC MISD. 8/03 18 COURT DV PENALTY ASSESSMENT 19 CRIMINAL CONVICTION FEE CN 20 CRIM CONV FEE CN 21 PUBLIC DEFENSE RECOUPMENT 22 BANK CHARGE FOR CONV. DEFENDANT 23 COURT COST RECOUPMENT 24 BUS. LICENSE PERMIT PENALTY 25 MISC FINES AND PENALTIES MISCELLANEOUS: 26 INVESTMENT INTEREST 27 INTEREST ON COUNTY TAXES 28 INTEREST - COURT COLLECTIONS 29 SPACE/FACILITIESRENTALS 30 BRACKET ROOM RENTAL 31 LEASESLONG-TERM 32 DONATION/CONTRIBUTION 33 PARKSDONATIONS 34 BIRD FEST CONTRIBUTIONS 35 POLICE CONTRIBUTIONS FROM PRIV SOURCES 36 SALE OF JUNK/SALVAGE 37 SALES OF UNCLAIM PROPERTY 38 CONFISCATED AND FORFEITED PROPERTY 39 OTHER JUDGEMENT/SETTLEMENT 40 POLICE JUDGMENTSiRESI'ITUTION 41 CASHIERS OVERAGES/SHORTAGES 42 OTHER MISC REVENUES 43 SMALL OVERPAYMENT 44 NSF FEES - PARKS & REC 45 NSF FEES - MUNICIPAL COURT 46 US BANK REBATE TRANSFERS -IN: 47 OPERATINGTRANSFER-IN 48 INTERFUND TRANSFER FROM FUND 018 49 TRANSFER FROM FUND 127 $ 2,000 $ 395 $ 514 $ 1,486 260/( 230,000 23,091 32,192 197,808 140/( 18,000 1,758 1,699 16,301 90/( 10,000 2,082 2,638 7,362 260/( 1,000 - - 1,000 00/( 1,500 188 306 1,194 200/( 100,000 21,680 9,724 90,276 100/( 2,000 383 - 2,000 00/( 7,000 1,101 1,330 5,670 190/( 300 20 16 284 50/c 100 1 35 65 350/( 1,500 568 308 1,192 210/( 25,000 4,131 2,349 22,651 90/( 2,000 408 254 1,746 130/( 700 49 13 687 20/( 100 19 12 88 120/( 10,000 4,831 298 9,702 3°/ 800 62 - 800 0°/ 1,000 125 5 995 00/c 200 10 7 193 30/( 8,000 929 545 7,455 70/( 14,000 1,971 1,594 12,406 11 % 3,000 617 469 2,531 160/( 10,100 - - 10,100 00/( 150 - - 150 00/( 448,450 64,418 54,309 394,141 127% 155,090 51,990 64,006 91,084 410/( 9,980 2,508 1,488 8,492 1501( 3,400 824 1,418 1,982 420/( 153,000 8,292 (423) 153,423 00/( 2,100 380 - 2,100 00/( 205,000 35,031 32,293 172,707 160/( 2,500 160 - 2,500 00/( 3,500 300 - 3,500 00/( 2,000 - - 2,000 00/c 5,000 - - 5,000 00/( 300 - - 300 00/( 3,000 - 468 2,532 160/( 2,000 - - 2,000 00/c 2,000 - - 2,000 0°/ 200 80 10 190 501( - 6 2 (2) 00/( 5,000 4,987 1,304 3,696 260/( 100 25 8 92 80/( 100 - 30 70 300/( 150 68 - 150 0°/ 8,500 - - 8,500 00/( 562,920 104,650 100,603 462,317 18% 238,667 - 238,667 00/( 123,581 - 123,581 00/( 26,300 - - 26,300 00/( 388,548 - - 388,548 00% TOTAL GENERAL FUND REVENUE $ 42,450,777 $ 4,730,574 $ 5,089,278 $ 37,361,499 120% 5 Packet Pg. 102 Page I of 6 CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 2021 Adopted 2/28/2020 2/28/2021 Amount Title Budget Expenditures Expenditures Remaining '%Spent GENERAL FUND EXPENDITURES (001) 1 SALARIES AND WAGES $ 17,135,234 $ 2,629,365 $ 2,808,687 $ 14,326,547 16 2 OVERTIME 485,080 114,197 96,367 388,713 20 3 HOLIDAY BUY BACK 281,329 1,000 1,951 279,378 1 4 BENEFITS 6,665,844 1,046,823 1,063,517 5,602,327 16 5 UNIFORMS 88,651 25,433 11,822 76,830 13 6 SUPPLIES 397,115 76,587 59,823 337,292 15 7 SMALL EQUIPMENT 106,603 29,155 9,766 96,837 9 8 PROFESSIONAL SERVICES 14,779,455 2,522,771 2,556,380 12,223,075 17 9 COMMUNICATIONS 159,495 11,011 20,147 139,348 13 10 TRAVEL 68,760 2,425 - 68,760 0 11 EXCISE TAXES 6,500 973 2,544 3,956 39 12 RENTAL/LEASE 1,574,465 304,538 255,532 1,318,933 16 13 INSURANCE 403,973 393,746 405,121 (1,148) 100 14 UTILITIES 536,762 85,848 60,817 475,945 11 15 REPAIRS & MAINTENANCE 917,742 134,563 104,472 813,270 11 16 MISCELLANEOUS 505,730 101,600 130,071 375,659 26 17 INTERGOVERNMENTAL PAYMENTS 50,000 75,000 50,000 - 100 18 INTERFUND SUBSIDIES 932,880 - - 932,880 0 19 MACHINERY/EQUIPMENT 23,120 9,053 23,120 0 20 GENERAL OBLIGATION BOND PRINCIPAL 54,530 - 54,530 0 21 OTHER INTEREST & DEBT SERVICE COSTS 500 - 500 0 22 INTEREST ON LONG-TERM EXTERNAL DEBT 5,700 - 5,700 0 45,179,468 7,564,087 7,637,016 37,542,452 17 LEOFF-MEDICAL INS. RESERVE(009) 23 BENEFITS $ 206,650 $ 35,369 $ 32,702 $ 173,948 16 24 PENSION AND DISABILITY PAYMENTS 252,990 29,230 22,575 230,415 9 25 PROFESSIONAL SERVICES 7,000 - - 7,000 0 26 MISCELLANEOUS 500 - - 500 0 467,140 64,599 55,277 411,863 12 HISTORIC PRESERVATION GIFT FUND (014) 27 SUPPLIES $ 100 $ - $ - $ 100 0 28 PROFESSIONAL SERVICES 200 - 200 0 29 MISCELLANEOUS 5,600 - 5,600 0 5,900 - 5,900 0 BUILDING MAINTENANCEFUND (016) 30 INTERFUND SUBSIDIES $ 210,222 $ $ $ 210,222 0 210,222 210,222 0 EDMONDS HOMELESSNESS RESPONSEFUND (018) 31 PROFESSIONAL SERVICES $ 123,581 $ $ $ 123,581 0 123,581 123,581 0 EDMONDS OPIOID RESPONSEFUND (019) 32 INTERFUND SUBSIDIES $ 28,445 $ $ $ 28,445 0 28,445 28,445 0 DRUG ENFO RC EMENT FUND (104) 33 PROFESSIONAL SERVICES $ 45,000 $ $ $ 45,000 0 34 REPAIR/MAINT 800 800 0 45,800 45,800 0 O O. d lY io C O C IL s C O N O N O 7 N LL r- O CL O C O c M 21 t C O r N O N O d LL r c d E z tt to a 6 Packet Pg. 103 I 6.9.a I Page 2 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Adopted 2/28/2020 2/28/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent STREEI'FUND (111) 1 SALARIES AND WAGES $ 716,890 $ 110,827 $ 124,506 $ 592,384 17 2 OVERTIME 18,400 11,112 12,118 6,282 66 3 BENEFITS 378,236 54,593 61,385 316,851 16 4 UNIFORMS 6,000 2,653 3,602 2,398 60 5 SUPPLIES 263,000 27,527 4,155 258,845 2 6 SMALL EQUIPMENT 20,000 - - 20,000 0 7 PROFESSIONAL SERVICES 23,210 472 3,525 19,685 15 8 COMMUNICATIONS 4,500 692 699 3,801 16 9 TRAVEL 1,000 - - 1,000 0 10 RENTAL/LEASE 247,270 38,119 40,935 206,335 17 11 INSURANCE 148,436 156,937 148,533 (97) 100 12 UTILITIES 280,918 46,189 28,616 252,302 10 13 REPAIRS & MAINTENANCE 52,000 6,481 - 52,000 0 14 MISCELLANEOUS 8,000 484 6,721 1,279 84 15 GENERAL OBLIGATION BOND PRINCIPAL 4,220 - - 4,220 0 16 INTEREST 450 - 450 0 $ 2,172,530 $ 456,086 $ 434,795 $ 1,737,735 20 COMBINED STREETCONST/1IMPROVE(112) 17 PROFESSIONAL SERVICES $ 1,560,378 $ - $ 35,024 $ 1,525,354 2 18 REPAIR & MAINTENANCE 88,670 - - 88,670 0 19 MISCELLANEOUS - 8 - 0 20 INTERFUND SUBSIDIES 114,950 - 114,950 0 21 LAND 33,000 - 33,000 0 22 CONSTRUCTION PROJECTS 911,000 48,732 911,000 0 23 INTERGOVERNMENTAL LOANS 72,220 - 72,220 0 24 INTEREST 1,610 - - 1,610 0 $ 2,781,828 $ 48,740 $ 35,024 $ 2,746,804 1 MUNICIPAL ARTS ACQUIS. FUND (117) 25 SUPPLIES $ 4,700 $ - $ 217 $ 4,483 5 26 SMALL EQUIPMENT 1,700 - - 1,700 0 27 PROFESSIONAL SERVICES 221,500 6,696 5,312 216,188 2 28 TRAVEL 80 - - 80 0 29 RENTAL/LEASE 2,000 - 2,000 0 30 REPAIRS & MAINTENANCE 300 - - 300 0 31 MISCELLANEOUS 6,600 919 612 5,988 9 $ 236,880 $ 7,615 $ 6,141 $ 230,739 3 HO TEL/MO TEL TAX REVENUE FUND (120) 32 PROFESSIONAL SERVICES $ 83,150 $ 3,732 $ 7,278 $ 75,872 9 33 MISCELLANEOUS - 500 - - 0 34 INTERFUND SUBSIDIES 4,000 - - 4,000 0 $ 87,150 $ 4,232 $ 7,278 $ 79,872 8 EMPLO YEE PARIUNG PERMIT FUND (121) 35 SUPPLIES $ 1,790 $ - $ - $ 1,790 0 36 PROFESSIONAL SERVICES 25,090 - 25,090 0 $ 26,880 $ - $ $ 26,880 0 YOUTH SCHOLARSHIP FUND (122) 37 MISCELLANEOUS $ 3,000 $ 450 $ $ 3,000 0 $ 3,000 $ 450 $ $ 3,000 0 TO URISM PRO MO TIO NAL FUND/ARTS (123) 38 PROFESSIONAL SERVICES $ 29,900 $ 468 $ $ 29,900 0 $ 29,900 $ 468 $ $ 29,900 0 F O O. io C O C IL z r C O N O N O LL L N r- O CL O C O c M t r C O r N O N O 3 L N LL C d E z tt co r-- r� a Packet Pg. 104 I 6.9.a I Page 3 of 6 C ITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Adopted 2/28/2020 2/28/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXCISE TAX (125) 1 SUPPLIES $ 121,000 $ 3,343 $ 6,956 $ 114,044 6 2 PROFESSIONAL SERVICES 148,000 12,001 - 148,000 0 3 REPAIRS & MAINTENANCE 152,000 - 4,501 147,499 3 4 INTERFUND SUBSIDIES 190 - - 190 0 5 CONSTRUCTION PROJECTS 1,007,546 7,976 - 1,007,546 0 $ 1,428,736 $ 23,320 $ 11,457 $ 1,417,279 1 REAL ESTATE EXC ISE TAX 1 (126) 6 PROFESSIONAL SERVICES 7 REPAIRS & MAINTENANCE 8 INTERFUND SUBSIDIES 9 CONSTRUCTION PROJECTS 10 GENERAL OBLIGATION BONDS 11 INTEREST GIFTS CATALOG FUND (127) 12 SUPPLIES 13 PROFESSIONAL SERVICES 14 MISCELLANEOUS 15 INTERFUND SUBSIDIES C EVIEIERY MAINTENANC UIMPRO VEMEVT (130) 16 SALARIES AND WAGES 17 OVERTIME 18 BENEFIT S 19 UNIFORMS 20 SUPPLIES 21 SUPPLIES PURCHASED FOR INVENTORY/RESALE 22 PROFESSIONAL SERVICES 23 COMMUNICATIONS 24 TRAVEL 25 RENTAL/LEASE 26 UTILITIES 27 REPAIRS & MAINTENANCE 28 MISCELLANEOUS PARKS TRUST FUND (136) 29 PROFESSIONAL SERVICES CEMETERY MAINTENANCE TRUST FUND (137) 30 SMALL EQUIPMENT SISTER CITY COMMISSION (138) 31 SUPPLIES 32 TRAVEL 33 MISCELLANEOUS BUSINESS IMPROVEMEVTDISTRICTFUND (140) 34 SUPPLIES 35 PROFESSIONAL SERVICES 36 MISCELLANEOUS 2012 LTGO DEBT SERVIC FUND (231) 37 GENERAL OBLIGATION BOND 38 INTEREST $ 560,000 $ 122,509 $ 18,817 $ 541,183 3 32,000 21,188 14,138 17,862 44 138,910 - - 138,910 0 769,351 6,531 72,339 697,012 9 144,530 - - 144,530 0 117,050 - - 117,050 0 $ 1,761,841 $ 150,228 $ 105,293 $ 1,656,548 6 $ 67,500 $ 2,762 $ $ 67,500 0 6,500 - 6,500 0 600 - 600 0 26,300 - 26,300 0 $ 100,900 $ 2,762 $ $ 100,900 0 $ 95,824 $ 13,721 $ 14,060 $ 81,764 15 3,500 176 30 3,470 1 40,472 6,122 6,248 34,224 15 1,000 - - 1,000 0 7,000 - - 7,000 0 20,000 2,066 1,638 18,362 8 4,200 - 800 3,400 19 1,700 279 281 1,419 17 500 - - 500 0 16,650 1,372 2,775 13,875 17 5,652 361 272 5,380 5 500 - - 500 0 4,000 2,325 2,567 1,433 64 $ 200,998 $ 26,421 $ 28,671 $ 172,327 14 $ 50,000 $ $ - $ 50,000 0 $ 50,000 $ $ - $ 50,000 0 $ 25,000 $ $ $ 25,000 0 $ 25,000 $ - $ $ 25,000 0 $ 1,500 $ 11 $ $ 1,500 0 4,500 - 4,500 0 5,900 - 5,900 0 $ 11,900 $ 11 $ $ 11,900 0 $ 2,050 $ 4,388 $ 273 $ 1,777 13 70,035 4,911 4,254 65,781 6 4,255 40 73 4,182 2 76,340 9,339 4,600 S 71,741 6 $ 677,990 $ - $ $ 677,990 0 81,710 - 81,710 0 $ 759,700 $ - $ $ 759,700 0 O CL O io C M C LL z r c O N O N M 7 N LL 8 Packet Pg. 105 I 6.9.a I Page 4 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Adopted 2/28/2020 2/28/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS CONSTRUCTION FUND (332) 1 PROFESSIONAL SERVICES $ 113,453 $ 4,897 $ 359 $ 113,094 0 2 INTERFUND SUBSIDIES 44,000 - - 44,000 0 3 CONSTRUCTION PROJECTS 5,202,925 - 66,774 5,136,151 1 $ 5,360,378 $ 4,897 $ 67,133 $ 5,293,245 1 WATER FUND (421) 4 SALARIES AND WAGES 5 OVERTIME 6 BENEFIT S 7 UNIFORMS 8 SUPPLIES 9 WATER PURCHASED FOR RESALE 10 SUPPLIES PURCHASED FOR INVENTORY/RESALE 11 SMALL EQUIPMENT 12 PROFESSIONAL SERVICES 13 COMMUNICATIONS 14 TRAVEL 15 EXCISE TAXES 16 RENTAL/LEASE 17 INSURANCE 18 UTILITIES 19 REPAIRS & MAINTENANCE 20 MISCELLANEOUS 21 INTERFUND SUBSIDIES 22 CONSTRUCTION PROJECTS 23 GENERAL OBLIGATION BONDS 24 REVENUE BONDS 25 INTERGOVERNMENTAL LOANS 26 INTEREST STORM FUND (422) 27 SALARIES AND WAGES 28 OVERTIME 29 BENEFIT S 30 UNIFORMS 31 SUPPLIES 32 SMALL EQUIPMENT 33 PROFESSIONAL SERVICES 34 COMMUNICATIONS 35 TRAVEL 36 EXCISE TAXES 37 RENTAL/LEASE 38 INSURANCE 39 UTILITES 40 REPAIR & MAINTENANCE 41 MISCELLANEOUS 42 INTERFUND SUBSIDIES 43 CONSTRUCTION PROJECTS 44 GENERAL OBLIGATION BONDS 45 REVENUE BONDS 46 INTERGOVERNMENTAL LOANS 47 INTEREST $ 781,175 $ 139,411 $ 112,836 $ 668,339 14 24,000 2,774 3,083 20,917 13 325,765 54,231 47,134 278,631 14 4,000 - 355 3,645 9 150,000 6,578 5,499 144,501 4 2,170,000 257,120 123,474 2,046,526 6 170,000 15,716 18,365 151,635 11 11,000 3,256 - 11,000 0 1,421,647 89,654 96,002 1,325,645 7 30,000 4,161 1,927 28,073 6 200 - - 200 0 1,649,700 228,334 211,492 1,438,208 13 124,630 22,055 20,901 103,729 17 97,844 52,541 98,196 (352) 100 35,775 5,368 4,179 31,596 12 258,130 13,181 11,030 247,100 4 123,600 30,107 38,233 85,367 31 644,130 - - 644,130 0 1,947,050 7,879 1,947,050 0 2,840 - 2,840 0 385,100 - 385,100 0 25,840 - 25,840 0 196,170 - - 196,170 0 $ 10,578,596 $ 932,365 $ 792,707 $ 9,785,889 7 $ 716,300 $ 101,220 $ 124,593 $ 591,707 17 6,000 4,292 10,242 (4,242) 171 316,335 49,111 54,656 261,679 17 6,500 2,299 1,689 4,811 26 46,000 3,081 7,044 38,956 15 4,000 - 304 3,696 8 2,434,709 118,395 72,289 2,362,420 3 3,200 593 491 2,709 15 4,300 - - 4,300 0 470,100 119,572 131,822 338,278 28 267,778 48,076 44,467 223,311 17 66,216 116,576 66,228 (12) 100 11,025 2,017 2,105 8,920 19 64,130 13,181 10,963 53,167 17 232,300 34,197 55,723 176,577 24 281,810 - - 281,810 0 1,461,000 492,624 1,461,000 0 103,340 - 103,340 0 188,240 - 188,240 0 53,590 - 53,590 0 110,910 - - 110,910 0 $ 6,847,783 $ 1,105,234 $ 582,617 $ 6,265,166 9 O CL io C M C LL s C O N O N M 7 L N LL 9 Packet Pg. 106 I 6.9.a I Page 5 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Adopted 2/28/2020 2/28/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) 1 SALARIES AND WAGES $ 1,997,208 $ 320,368 $ 299,000 $ 1,698,208 15 2 OVERTIME 95,000 22,205 21,540 73,460 23 3 BENEFITS 863,464 146,731 128,681 734,783 15 4 UNIFORMS 8,500 3,163 3,244 5,256 38 5 SUPPLIES 404,000 46,979 50,738 353,262 13 6 FUEL CONSUMED 30,000 5,328 12,235 17,765 41 7 SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - - 4,000 0 8 SMALL EQUIPMENT 35,000 15,611 1,566 33,434 4 9 PROFESSIONAL SERVICES 2,049,848 477,637 191,351 1,858,497 9 10 COMMUNICATIONS 43,000 5,342 2,868 40,132 7 11 TRAVEL 5,000 - - 5,000 0 12 EXCISE TAXES 968,000 175,548 181,313 786,687 19 13 RENTAL/LEASE 329,898 62,507 54,548 275,350 17 14 INSURANCE 160,967 174,140 162,851 (1,884) 101 15 UTILITIES 1,979,985 116,885 43,515 1,936,470 2 16 REPAIR & MAINTENANCE 520,630 44,955 38,368 482,262 7 17 MISCELLANEOUS 129,350 13,438 19,683 109,667 15 18 INTERFUND SUBSIDIES 8,657,681 - - 8,657,681 0 19 CONSTRUCTION PROJECTS 16,552,508 280,842 - 16,552,508 0 20 GENERAL OBLIGATION BONDS 157,060 - - 157,060 0 21 REVENUE BONDS 86,670 - - 86,670 0 22 INTERGOVERNMENTAL LOANS 173,900 - - 173,900 0 23 INTEREST 382,660 - - 382,660 0 24 DEBT ISSUE COSTS - - 1 518 (1 518) 0 $ 35,634,329 $ 1,911,677 $ 1,213,019 $ 34,421,310 3 BOND RESERVEFUND (424) 25 REVENUE BONDS $ 785,020 $ - $ - $ 785,020 0 26 INTEREST 1,200,850 - 1,200,850 0 $ 1,985,870 $ - $ $ 1,985,870 0 O CL io C M C LL z C O N 0 N 7 L N LL O 0. O C M C IL z r C O r N O N cc 3 L LL d E t V a io Packet Pg. 107 I 6.9.a I Page 6 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Adopted 2/28/2020 2/28/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent EQUIPMENTRENTAL FUND (511) 1 SALARIES AND WAGES $ 269,184 $ 45,160 $ 45,834 $ 223,350 17 2 OVERTIME 2,000 606 1,573 427 79 3 BENEFITS 115,681 19,158 19,335 96,346 17 4 UNIFORMS 1,000 62 605 395 60 5 SUPPLIES 120,000 15,585 9,513 110,487 8 6 FUEL CONSUMED 1,000 - - 1,000 0 7 SUPPLIES PURCHASED FOR INVENTORY/RESALE 258,000 11,854 13,497 244,503 5 8 SMALL EQUIPMENT 58,000 673 4,749 53,251 8 9 PROFESSIONAL SERVICES 46,750 528 194 46,556 0 10 COMMUNICATIONS 3,000 299 304 2,696 10 11 TRAVEL 1,000 - - 1,000 0 12 RENTAL/LEASE 12,790 2,027 2,070 10,720 16 13 INSURANCE 40,910 40,270 39,334 1,576 96 14 UTILITIES 14,500 2,584 2,526 11,974 17 15 REPAIRS&MAINTENANCE 60,000 8,389 3,886 56,114 6 16 MISCELLANEOUS 12,000 131 1,588 10,412 13 17 MACHINERY/EQUIPMENT 277,000 43,165 49,807 227,193 18 $ 1,292,815 $ 190,490 $ 194,816 $ 1,097,999 15 TECHNOLOGY RENTAL FUND (512) 18 SALARIES AND WAGES $ 373,762 $ 50,205 $ 51,188 $ 322,574 14 19 OVERTIME 2,000 - 303 1,697 15 20 BENEFITS 126,557 16,830 17,364 109,193 14 21 SUPPLIES 5,000 267 1,605 3,395 32 22 SMALL EQUIPMENT 141,300 15,765 2,320 138,980 2 23 PROFESSIONAL SERVICES 171,460 20,957 2,478 168,982 1 24 COMMUNICATIONS 58,770 7,345 8,690 50,080 15 25 TRAVEL 1,500 - - 1,500 0 26 RENTAL/LEASE 7,400 748 733 6,667 10 27 REPAIRS & MAINTENANCE 302,660 175,542 83,525 219,135 28 28 MISCELLANEOUS 5,000 3,923 88 4,912 2 29 MACHINERY/EQUIPMENT 56,000 - - 56,000 0 $ 1,251,409 $ 291,582 $ 168,294 $ 1,083,115 13 FIR]IVIEN'S PENSION FUND (617) 31 BENEFITS $ 24,560 $ 7,193 $ 6,428 $ 18,132 26 32 PENSION AND DISABILITY PAYMENTS 70,407 10,405 10,254 60,153 15 33 PROFESSIONAL SERVICES 1,200 - - 1,200 0 $ 96,167 $ 17,598 $ 16,682 $ 79,485 17 TOTAL EXPENDITURE ALL FUNDS $ 118,861,486 $ 12,812,204 $ 11,360,819 $ 107,500,667 10 O Q lY io C O C IL z r C O N O N O 3 N O 0. !Y 2 U C O C iL z C O r N O N M 3 L LL d E t V a 11 Packet Pg. 108 6.9.a Page 1 of 1 C ITY O F EDMO NDS EXPENDPTURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2021 Adopted 2/28/2020 2/28/2021 Amount Title Budget Expenditures Expenditures Remaining CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT CITY CLERK FINANCE CITY ATTORNEY NON -DEPARTMENTAL POLICE SERVICES COMMUNITY SERVICES/ECONOMIC DEV DEVELOPMENT SERVICES PARKS& RECREATION PUBLIC WORKS ADMINISTRATION FACILITIES MAINTENANCE % Spent $ 430,493 $ 55,625 $ 53,681 $ 376,812 12% 345,501 60,151 55,740 289,761 16% 807,176 134,278 132,066 675,110 16% 1,157,083 166,073 183,450 973,633 16% _ 750,555 139,339 139,396 611,159 19% 0 CL 1,104,378 251,089 226,074 878,304 20% 936,480 142,611 142,526 793,954 15% v 12,881,593 2,717,261 2,845,113 10,036,480 22% C 11,917,523 1,893,712 1,856,572 10,060,951 16% LL 1,211,100 82,357 85,831 1,125,269 7% w C 3,419,119 461,847 448,394 2,970,725 13% 0 4,503,783 596,263 655,977 3,847,806 15% N O 3,286,985 509,647 517,863 2,769,122 16% cV 2,427,699 353,835 294,332 2,133,367 12% coo 7 $ 45,179,468 $ 7,564,087 $ 7,637,016 $ 37,542,452 17% 'a' C ITY O F EDMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY Title 2021 Adopted Budget 2/28/2020 Expenditures 2/28/2021 Expenditures Amount Remaining %Spent WATER UTILITY FUND $ 10,578,596 $ 932,365 $ 792,707 $ 9,785,889 7% STORM UTILITY FUND 6,847,783 1,105,234 582,617 6,265,166 9% SEWER/WWTP UTILITY FUND 35,634,329 1,911,677 1,213,019 34,421,310 3% BOND RESERVE FUND 1,985,870 - - 1,985,870 0% $ 55,046,578 $ 3,949,276 $ 2,588,343 $ 52,458,235 5% 12 Packet Pg. 109 Page 1 of 4 C ITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2021 Adopted Budget 2/28/2020 Expenditures 2/28/2021 Expenditures Amount Remaining %Spent CITY COUNCIL SALARIES $ 199,052 $ 31,690 $ 32,572 $ 166,480 16% OVERTIME 1,000 - - 1,000 0% BENEFITS 118,713 15,945 16,707 102,006 14% SUPPLIES 2,000 1,118 335 1,665 17% SMALL EQUIPMENT - - 1,159 (1,159) 0% PROFESSIONAL SERVICES 62,160 3,377 - 62,160 0% COMMUNICATIONS 3,000 610 767 2,233 26% TRAVEL 6,700 135 - 6,700 0% RENTAL/LEASE 12,368 2,106 2,043 10,325 17% REPAIRS✓MAINTENANCE 500 645 - 500 0% MISCELLANEOUS 25,000 97 24,903 0% $ 430,493 $ 55,625 $ 53,681 $ 376,812 12% OFFICEOFMAYOR SALARIES $ 229,512 $ 37,071 $ 38,249 $ 191,263 17% BENEFITS 85,243 15,711 14,075 71,168 17% SUPPLIES 1,500 224 124 1,376 8% SMALL EQUIPMENT - 4,199 - - 0% PROFESSIONAL SERVICES 3,000 101 194 2,806 6% COMMUNICATION 1,400 12 136 1,264 10% TRAVEL 3,000 149 - 3,000 0% RENTAL/LEASE 17,396 2,639 2,763 14,633 16% MISCELLANEOUS 4,450 45 200 4,250 4% $ 345,501 $ 60,151 $ 55,740 $ 289,761 16% HUMAN RESOURCES SALARIES $ 387,048 $ 59,492 $ 65,564 $ 321,484 17% OVERTIME - - 425 (425) 0% BENEFITS 154,430 23,498 27,556 126,874 18% SUPPLIES 13,300 259 487 12,813 4% SMALL EQUIPMENT 300 893 198 102 66% PROFESSIONAL SERVICES 175,000 19,511 7,069 167,931 4% COMMUNICATIONS 1,550 125 101 1,449 7% TRAVEL 1,500 500 - 1,500 0% RENTAL/LEASE 36,102 5,100 5,794 30,308 16% REPAIR/MAINTENANCE 8,380 7,832 8,067 313 96% MISCELLANEOUS 29,566 17,069 16,806 12,760 57% $ 807,176 $ 134,278 $ 132,066 $ 675,110 16% MUNIC IPAL C O URT SALARIES $ 643,567 $ 104,091 $ 114,861 $ 528,706 18% OVERTIME 800 19 9,826 (9,026) 1228% BENEFITS 242,359 39,862 37,929 204,430 16% SUPPLIES 10,600 422 - 10,600 0% SMALL EQUIPMENT 1,000 - - 1,000 0% PROFESSIONAL SERVICES 124,925 7,303 6,571 118,354 5% COMMUNICATIONS 3,550 351 311 3,239 9% TRAVEL 6,500 37 - 6,500 0% RENTAL/LEASE 70,682 11,020 11,314 59,368 16% REPAIR/MAINTENANCE 4,880 645 - 4,880 0% MISCELLANEOUS 25,100 2,323 2,639 22,461 11% MACHINERY/EQUIPMENT 23,120 23,120 0% $ 1,157,083 $ 166,073 $ 183,450 $ 973,633 16% O CL O io C M IL C 21 s C O 2 N O N M 7 N LL 13 Packet Pg. 110 1 I 6.9.a I Page 2 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2021 Adopted 2/28/2020 2/28/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent CITY CLERK SALARIES AND WAGES $ 391,926 $ 67,375 $ 66,460 $ 325,466 17% BENEFITS 168,469 27,820 27,520 140,949 16% SUPPLIES 7,000 314 403 6,597 6% SMALL EQUIPMENT - 21 - - 0% PROFESSIONAL SERVICES 34,200 3,015 4,665 29,535 14% COMMUNICATIONS 33,000 (253) 8,134 24,866 25% TRAVEL 1,980 3 - 1,980 0% RENTAL/LEASE 55,980 9,223 8,578 47,402 15% REPAIRS&MAINTENANCE 48,000 31,125 22,853 25,147 48% MISCELLANEOUS 10,000 694 784 9,216 8% $ 750,555 $ 139,339 $ 139,396 $ 611,159 19% FINANCE SALARIES $ 732,408 $ 145,644 $ 123,623 $ 608,785 17% OVERTIME 4,500 - - 4,500 0% BENEFITS 238,064 49,250 41,692 196,372 18% SUPPLIES 7,350 880 451 6,899 6% SMALL EQUIPMENT 2,650 - 557 2,093 21% PROFESSIONAL SERVICES 9,300 - 36 9,264 0% COMMUNICATIONS 2,000 67 72 1,928 4% TRAVEL 3,100 - - 3,100 0% RENTAL/LEASE 55,176 9,803 10,627 44,549 19% REPAIR/MAINTENANCE 41,480 43,963 45,281 (3,801) 109% MISCELLANEOUS 8,350 1,481 3,733 4,617 45% $ 1,104,378 $ 251,089 $ 226,074 $ 878,304 20% CITY ATTO RNEY PROFESSIONAL SERVICES $ 936,480 $ 142,611 $ 142,526 $ 793,954 15% $ 936,480 $ 142,611 $ 142,526 $ 793,954 15% NON -DEPARTMENTAL SALARIES $ 101,750 $ - $ - $ 101,750 0% BENEFITS -UNEMPLOYMENT 50,000 84 8,868 41,132 18% SUPPLIES 5,000 195 7 4,993 0% PROFESSIONAL SERVICES 11,168,050 2,193,393 2,308,434 8,859,616 21% EXCISE TAXES 6,500 973 2,544 3,956 39% RENTAL/LEASE 6,366 2,961 1,063 5,303 17% INSURANCE 403,973 393,746 405,121 (1,148) 100% MISCELLANEOUS 96,344 50,910 69,076 27,268 72% CONTRIBUTION TO ECA 50,000 75,000 50,000 - 100% INTERFUND SUBSIDIES 932,880 - - 932,880 0% GENERAL OBLIGATION BOND 54,530 - 54,530 0% INTEREST ON LONG-TERM DEBT 5,700 - 5,700 0% FISCAL AGENT FEES 500 - - 500 0% $ 12,881,593 $ 2,717,261 $ 2,845,113 $ 10,036,480 22% 14 Packet Pg. 111 Page 3 of 4 CITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2021 Adopted 2/28/2020 2/28/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent POLICE SERVICES SALARIES $ 7,206,549 $ 1,091,565 $ 1,161,122 $ 6,045,427 16% OVERTIME 454,780 107,317 83,511 371,269 18% HOLIDAY BUYBACK 281,329 1,000 1,951 279,378 1% BENEFITS 2,819,711 444,039 436,162 2,383,549 15% UNIFORMS 78,426 24,525 10,682 67,744 14% SUPPLIES 86,500 21,106 17,576 68,924 20% SMALL EQUIPMENT 77,453 22,385 7,056 70,397 9% PROFESSIONAL SERVICES 122,220 33,823 20,993 101,227 17% COMMUNICATIONS 34,000 3,530 3,402 30,598 10% TRAVEL 29,310 1,518 - 29,310 0% RENTAL/LEASE 651,715 136,558 107,297 544,418 16% REPAIR/MAINTENANCE 15,180 1,315 1,708 13,472 11 % MISCELLANEOUS 60,350 5,031 5,111 55,239 8% $ 11,917,523 $ 1,893,712 $ 1,856,572 $ 10,060,951 16% COMMUNITY SERVICFS/ECON DEV. SALARIES $ 390,687 $ 43,033 $ 53,306 $ 337,381 14% OVERTIME - - 581 (581) 0% BENEFITS 109,147 13,553 15,227 93,920 14% SUPPLIES 3,275 6,598 41 3,234 1% SMALL EQUIPMENT 800 - - 800 0% PROFESSIONAL SERVICES 660,400 15,030 10,400 650,000 2% COMMUNICATIONS 3,675 82 288 3,387 8% TRAVEL 2,000 - - 2,000 0% RENTAL/LEASE 21,116 1,962 3,269 17,847 15% REPAIR/MAINTENANCE 10,500 - - 10,500 0% MISCELLANEOUS 9,500 2,100 2,720 6,780 29% $ 1,211,100 $ 82,357 $ 85,831 $ 1,125,269 7% DEVELO PM FNT SERVIC ES/PLANNING SALARIES $ 1,830,748 $ 281,350 $ 290,566 $ 1,540,182 16% OVERTIME 1,300 4,093 - 1,300 0% BENEFITS 680,921 104,385 107,524 573,397 16% UNIFORMS 500 - - 500 0% SUPPLIES 12,100 2,092 523 11,577 4% SMALL EQUIPMENT 7,300 648 - 7,300 0% PROFESSIONAL SERVICES 678,380 32,169 10,506 667,874 2% COMMUNICATIONS 9,000 910 1,081 7,919 12% TRAVEL 7,300 83 - 7,300 0% RENTAL/LEASE 135,710 28,173 21,987 113,723 16% REPAIRS & MAINTENANCE 6,800 - - 6,800 0% MISCELLANEOUS 49,060 7,945 16,206 32,854 33% MACHINERY/EQUIPMENT - - - - 0% $ 3,419,119 $ 461,847 S 448,394 $ 2,970,725 13% ENGINEERING SALARIES $ 1,773,720 $ 282,641 $ 289,047 $ 1,484,673 16% OVERTIME 5,000 1,047 408 4,592 8% BENEFITS 733,487 116,993 117,673 615,814 16% UNIFORMS 450 - - 450 0% SMALL EQUIPMENT 2,200 - 795 1,405 36% PROFESSIONAL SERVICES 13,840 - - 13,840 0% COMMUNICATIONS 19,600 1,517 1,524 18,076 8% TRAVEL 600 - - 600 0% RENTAL/LEASE 146,935 21,894 23,701 123,234 16% REPAIR/MAINTENANCE 2,600 - - 2,600 0% MISCELLANEOUS 80,000 2,169 2,996 77,004 4% $ 2,778,432 $ 426,262 $ 436,144 $ 2,342,288 16% O CL O w io C c� C LL 21 s C O 2 T- N O N O 7 L N LL 15 Packet Pg. 112 I 6.9.a I Page 4 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2021 Adopted 2/28/2020 2/28/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS & REC REATIO N SALARIES $ 2,179,335 $ 299,566 $ 386,952 $ 1,792,383 18% OVERTIME 10,000 803 25 9,975 0% BENEFITS 804,577 118,185 138,929 665,648 17% UNIFORMS 6,275 504 473 5,802 8% SUPPLIES 127,890 28,032 16,626 111,264 13% SMALL EQUIPMENT 10,900 1,010 - 10,900 0% PROFESSIONAL SERVICES 718,300 52,238 38,461 679,839 5% COMMUNICATIONS 31,370 1,017 1,268 30,102 4% TRAVEL 5,270 - - 5,270 0% RENTAL/LEASE 251,549 48,626 39,246 212,303 16% PUBLIC UTILITY 230,507 24,799 24,584 205,923 11% REPAIR/MAINTENANCE 29,700 596 - 29,700 0% MISCELLANEOUS 98,110 11,833 9,412 88,698 10% MACHINERY/EQUIPMENT 9,053 0% $ 4,503,783 $ 596,263 $ 655,977 $ 3,847,806 15% PUBLIC WORKS ADMINISTRATION SALARIES $ 296,962 $ 48,793 $ 49,897 $ 247,065 17% OVERTIME 200 - - 200 0% BENEFITS 106,203 17,645 17,238 88,965 16% SUPPLIES 8,600 321 63 8,537 1% SMALL EQUIPMENT 1,000 - - 1,000 0% PROFESSIONAL SERVICES 200 11 12 188 6% COMMUNICATIONS 1,350 102 76 1,274 6% TRAVEL 500 - - 500 0% RENTAL/LEASE 84,320 15,982 13,842 70,478 16% PUBLIC UTILITY 3,318 531 513 2,805 15% REPAIR/MAINTENANCE 1,000 - - 1,000 0% MISCELLANEOUS 4,900 - 77 4,823 2% $ 508,553 $ 83,385 $ 81,720 $ 426,833 16% FACILITIES MAINTENANCE SALARIES 771,970 137,053 136,467 635,503 18% OVERTIME 7,500 917 1,590 5,910 21% BENEFITS 354,520 59,853 56,417 298,103 16% UNIFORMS 3,000 404 667 2,333 22% SUPPLIES 112,000 15,024 23,187 88,813 21% SMALL EQUIPMENT 3,000 - - 3,000 0% PROFESSIONAL SERVICES 73,000 20,190 6,512 66,488 9% COMMUNICATIONS 16,000 2,941 2,987 13,013 19% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 29,050 8,490 4,008 25,042 14% PUBLIC UTILITY 302,937 60,519 35,720 267,217 12% REPAIR/MAINTENANCE 748,722 48,443 26,563 722,159 4% MISCELLANEOUS 5,000 214 4,786 4% $ 2,427,699 $ 353,835 $ 294,332 $ 2,133,367 12% TOTAL GENERAL FUND EXPENDITURES S 45,179,468 S 7,564,087 S 7,637,016 $ 37,542,452 17% O O. O io C to C M 21 t C O 2 T- N O N O 7 L N LL 16 Packet Pg. 113 6.9.a I City of Edmonds, WA Monthly Revenue Summary -General Fund 2021 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 2,288,254 $ 2,288,254 $ 2,740,276 19.75% February 4,615,700 2,327,446 5,089,278 10.26% March 7,110,111 2,494,410 April 10,178,867 3,068,757 May 18,381,821 8,202,954 June 20,794,250 2,412,429 July 23,089,086 2,294,836 August 25,626,204 2,537,118 September 27,892,507 2,266,303 October 31,761,425 3,868,919 November 40,124,213 8,362,788 December 42,450,777 2,326,564 City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2021 Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 195,748 $ 195,748 $ 625,840 219.72% February 341,557 145,810 922,678 170.14% March 525,343 183,786 April 697,989 172,646 May 895,413 197,424 June 1,120,061 224,648 July 1,335,075 215,015 August 1,581,214 246,138 September 1,849,736 268,522 October 2,083,774 234,038 November 2,308,787 225,013 December 2,500,000 191,213 *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 114 1 SALES TAX SUMMARY I 6.9.a I Sales Tax Analysis By Category Current Period: February 2021 Year -to -Date Total $1,647,058 Automotive Repair Health & Personal Care,, $34 113 $43,940 Construction Trade, $243,479 Accommodation, $3,331 Clothing and Accessories,$65,795 _ Communications, $44,575 Wholesale Trade,_ $73,361 Misc Retail, $349,403 10,000,000 8,000,000 $6,741,838 $6,905,122 6,000,000 4,000,000 2,000, 000 0 201 Amusement & Recreation, $5,571 Business Services, $176,723 Gasoline, $6,310 Retail Food Stores, i $59,162 107L Retail Automotive, $363,800 Manufacturing, $22,636 Others, $28,2Ating & Drinking, $126,587 Annual Sales Tax Revenue $8,406,296 $8,452,715 $8,317,046 S7.395.114 2018 2019 2020 YTD 2021 18 Packet Pg. 115 1 I 6.9.a I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2021 Sales and Use Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Variance Actuals January $ 661,963 $ 661,963 $ 774,198 16.95% February 1,491,081 829,118 1,647,058 10.46% March 2,110,825 619,744 April 2,677,870 567,045 May 3,379,279 701,409 June 4,038,220 658,941 July 4,756,025 717,805 August 5,547,915 791,890 September 6,288,480 740,565 October 7,063,515 775,035 November 7,866,501 802,986 December 8,600,000 733,499 City of'Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2021 Gas Utility Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 82,557 $ 82,557 $ 84,132 1.91% February 170,654 88,097 172,999 1.37% March 250,947 80,292 April 317,447 66,501 May 368,586 51,139 June 403,108 34,522 July 430,884 27,777 August 454,299 23,415 September 475,121 20,822 October 498,594 23,472 November 537,295 38,702 December 595,000 57,705 Gas Utility Tax 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Year *The monthly budget forecast columns are based on a five-year average. F O CL C M C_ LL t r C O N O N M 7 L d O CL O C M C LL 21 t r C O r N O N M 3 L N LL C d E t C� M ++ a 19 Packet Pg. 116 I 6.9.a I City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2021 Telephone Utility Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 69,351 $ 69,351 $ 56,592 -18.40% February 138,426 69,074 85,370 -38.33% March 199,085 60,660 April 265,909 66,823 May 325,636 59,728 June 385,177 59,540 July 443,946 58,770 August 501,501 57,554 September 557,882 56,382 October 615,320 57,437 November 665,999 50,679 December 723,000 57,001 Electric Utility Tax 800,000 Telephone Utility Tax 700,000 600,000 500,000 400,000 300,000 / 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget �Prior Year City of Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Variance Actuals % January $ 179,984 $ 179,984 $ 192,356 6.87% February 379,889 199,905 367,328 -3.31% March 546,637 166,748 April 730,293 183,656 May 873,813 143,520 June 997,568 123,755 July 1,114,337 116,769 August 1,230,154 115,816 September 1,342,671 112,517 October 1,453,976 111,305 November 1,576,729 122,753 December 1,710,000 133,271 Electric Utility Tax 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 , 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0- Current Year Budget - Prior Year *The monthly budget forecast columns are based on a five-year average. 20 Packet Pg. 117 I 6.9.a I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2021 Meter Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Variance Actuals January $ 779,311 $ 779,311 $ 785,708 0.82% February 1,323,513 544,201 1,376,327 3.99% March 2,123,378 799,865 April 2,634,733 511,355 May 3,397,533 762,799 June 3,993,888 596,356 July 4,928,107 934,219 August 5,728,520 800,414 September 6,831,863 1,103,343 October 7,628,547 796,684 November 8,538,589 910,042 December 9,090,825 552,236 City of Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2021 Storm Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Variance Actuals January $ 384,276 $ 384,276 $ 377,845 6.87% February 1,216,009 831,732 1,205,144 -3.31% March 1,599,504 383,495 April 1,939,303 339,799 May 2,323,204 383,901 June 2,663,931 340,727 July 3,048,086 384,154 August 3,880,066 831,980 September 4,263,771 383,706 October 4,604,458 340,687 November 4,988,465 384,006 December 5,316,477 328,012 Storm Water Sales 5,500,000 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 - 2,000,000 1,500,000 1,000,000 500,000 ir 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --6-- Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. F O CL C M a LL t r C O N O N M 7 L d O CL <v C M C LL t r C O N O N M 3 L N LL C d E t C� M ++ a 21 Packet Pg. 118 I 6.9.a I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2021 Unmeter Sewer Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Variance Actuals January $ 846,742 $ 846,742 $ 806,699 -4.73% February 1,539,036 692,295 1,482,613 -3.67% March 2,387,119 848,083 April 3,078,705 691,586 May 3,923,269 844,563 June 4,616,005 692,736 July 5,485,907 869,902 August 6,180,993 695,086 September 7,065,967 884,974 October 7,769,759 703,792 November 8,630,384 860,626 December 9,319,928 689,544 *The monthly budget forecast columns are based on a five-year average. 22 Packet Pg. 119 I 6.9.a I City of Edmonds, WA Monthly Expenditure Report -General Fund 2021 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 4,763,692 $ 4,763,692 $4,488,492 -5.78% February 8,102,761 3,339,069 7,637,016 -5.75% March 11,550,167 3,447,406 April 14,976,824 3,426,657 May 18,175,079 3,198,255 June 22,305,837 4,130,758 July 26,106,634 3,800,797 August 29,720,247 3,613,613 September 33,095,759 3,375,511 October 36,818,699 3,722,940 November 40,835,625 4,016,926 December 45,179,468 4,343,843 City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2021 Non -Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 2,129,707 $ 2,129,707 $ 2,013,112 -5.479/, February 2,964,270 834,564 2,845,113 -4.02/, March 3,918,886 954,616 April 4,746,252 827,366 May 5,429,051 682,799 June 6,890,293 1,461,242 July 7,928,307 1,038,014 August 8,794,775 866,469 September 9,536,123 741,348 October 10,451,643 915,520 November 11,576,017 1,124,374 December 12,881,593 1,305,576 *The monthly budget forecast columns are based on a five-year average. 23 Packet Pg. 120 1 I 6.9.a I City of Edmonds, WA Monthly Expenditure Report -City Council 2021 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 27,170 $ 27,170 $ 26,808 -1.33% February 57,559 30,389 53,681 -6.74% March 91,021 33,462 April 121,761 30,741 May 162,400 40,639 June 211,053 48,653 July 245,137 34,084 August 292,412 47,276 September 331,547 39,135 October 355,831 24,284 November 391,926 36,095 December 430,493 38,567 City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2021 Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 28,543 $ 28,543 $ 27,531 -3.55% February 58,378 29,835 55,740 -4.52% March 86,855 28,477 April 115,847 28,992 May 144,377 28,530 June 172,357 27,980 July 200,988 28,631 August 230,481 29,494 September 259,088 28,607 October 287,175 28,087 November 315,280 28,104 December 345,501 30,221 Office of Mayor 350,000.00 300,000.00 250,000.00 200,000.00 150,000.00 / 100,000.00 / 50,000.00 0.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget - -PriorYear *The monthly budget forecast columns are based on a five-year average. 24 Packet Pg. 121 I 6.9.a I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2021 Human Resources Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 70,645 $ 70,645 $ 75,120 6.33% February 133,817 63,171 132,066 -1.31% March 194,869 61,053 April 253,374 58,505 May 314,638 61,264 June 389,004 74,366 July 447,996 58,992 August 509,552 61,556 September 577,098 67,546 October 640,237 63,138 November 705,461 65,225 December 807,176 101,715 City of'Edmonds, WA Monthly Expenditure Report -Municipal Court 2021 Municipal Court Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 87,732 $ 87,732 $ 93,953 7.09% February 183,658 95,926 183,450 -0.11% March 277,088 93,430 April 372,050 94,962 May 474,182 102,132 June 564,520 90,338 July 657,862 93,341 August 754,726 96,864 September 848,582 93,856 October 947,082 98,500 November 1,039,678 92,596 December 1,157,083 117,405 Municipal Court 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0---CurrentYeaz Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. F O CIL C M C LL t r C O N O N M 7 L d O CIL O C M C LL t r C O r N O N M 3 L N LL a+ C d E t C� M ++ a 25 Packet Pg. 122 I 6.9.a I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2021 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 80,002 $ 80,002 $ 43,221-45.98% February 171,172 91,170 85,831-49.86% March 262,430 91,258 April 357,508 95,078 May 453,339 95,831 June 545,783 92,444 July 645,125 99,342 August 751,947 106,822 September 843,469 91,522 October 945,696 102,227 November 1,067,925 122,230 December 1,211,100 143,175 City of Edmonds, WA Monthly Expenditure Report -City Clerk 2021 City Clerk Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 72,647 $ 72,647 $ 78,859 8.55% February 132,803 60,156 139,396 4.96% March 194,510 61,706 April 259,653 65,143 May 319,306 59,653 June 377,113 57,807 July 440,842 63,728 August 507,499 66,657 September 562,881 55,383 October 619,955 57,074 November 686,148 66,192 December 750,555 64,407 City Clerk 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 26 Packet Pg. 123 I 6.9.a I City of Edmonds, WA Monthly Expenditure Report -Technology Rental Fund 2021 Technology Rental Fund Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 136,016 $ 136,016 $ 117,002 -13.98% February 289,014 152,998 168,294 -41.77% March 384,228 95,214 April 451,482 67,254 May 540,191 88,709 June 631,052 90,861 July 710,229 79,177 August 802,445 92,216 September 897,442 94,997 October 980,269 82,826 November 1,061,491 81,223 December 1,251,409 189,918 Finance Technology Rental Fund 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Finance 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 115,331 $ 115,331 $ 137,736 19.43% February 200,151 84,821 226,074 12.95% March 286,138 85,987 April 373,267 87,129 May 460,772 87,505 June 569,205 108,432 July 661,728 92,524 August 746,841 85,112 September 842,777 95,936 October 931,701 88,925 November 1,017,542 85,840 December 1,104,378 86,836 Finance 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 27 Packet Pg. 124 I 6.9.a I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2021 City Attorney Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 78,040 $ 78,040 $ 69,941 -10.38% February 1S6,080 78,040 142,526 -8.68% March 234,120 78,040 April 312,160 78,040 May 390,200 78,040 June 468,240 78,040 July 546,280 78,040 August 624,320 78,040 September 702,360 78,040 October 780,400 78,040 November 858,440 78,040 December 936,480 78,040 City of'Edmonds, WA Monthly Expenditure Report -Police 2021 Police Cumulative Monthly Budget Forecast Budget Forecast YTD Variance Actuals January $ 925,403 $ 925,403 $ 992,942 7.30% February 1,886,416 961,013 1,856,572 -1.58% March 2,829,982 943,566 April 3,782,981 952,999 May 4,725,632 942,651 June 5,729,411 1,003,779 July 6,736,463 1,007,052 August 7,660,147 923,684 September 8,630,143 969,996 October 9,691,161 1,061,018 November 10,910,020 1,218,859 December 11,917,523 1,007,503 *The monthly budget forecast columns are based on a five-year average. E O Q N tC U C f� C LL L Y C O r N O N fC 3 L O O rL d R U C O C LL t Y C O r N O N M 3 L N LL Y d E L V tC Y Y Q Z$ Packet Pg. 125 I 6.9.a I City of Edmonds, WA Monthly Expenditure Report -Development Services 2021 Development Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 244,151 $ 244,151 $ 219,157-10.249/ February 512,682 268,530 448,394-12.54% March 780,153 267,471 April 1,064,982 284,829 May 1,353,718 288,736 June 1,619,863 266,145 July 1,907,483 287,620 August 2,201,287 293,804 September 2,485,656 284,370 October 2,763,764 278,107 November 3,086,765 323,002 December 3,419,119 332,354 City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2021 Parks &z Recreation Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 304,498 $ 304,498 $ 308,283 1.24% February 620,652 316,154 655,977 5.69% March 956,699 336,047 April 1,305,795 349,096 May 1,666,114 360,320 June 2,028,272 362,158 July 2,484,241 455,969 August 3,009,180 524,938 September 3,435,053 425,873 October 3,799,710 364,658 November 4,117,176 317,466 December 4,503,783 386,607 Parks & Recreation 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 29 Packet Pg. 126 I 6.9.a I City of Edmonds, WA Monthly Expenditure Report -Public Works Administration 2021 Public Works Administration Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 41,785 $ 41,785 $ 40,605 -2.82% February 84,383 42,598 81,720 -3.16% March 126,606 42,223 April 169,031 42,425 May 211,539 42,508 June 254,896 43,358 July 298,440 43,543 August 340,623 42,183 September 382,623 42,000 October 423,711 41,088 November 465,344 41,633 December 508,553 43,209 Facilities Maintenance Public Works Administration 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Yeaz Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Variance Actuals January $ 166,680 $ 166,680 $ 142,909-14.26% February 346,708 180,027 294,332-15.11% March 529,946 183,238 April 702,232 172,286 May 888,675 186,443 June 1,037,310 148,634 July 1,216,290 178,980 August 1,406,137 189,848 September 1,612,152 206,015 October 1,886,923 274,771 November 2,112,684 225,761 December 2,427,699 315,015 Facilities Maintenance 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*-- Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 30 Packet Pg. 127 I 6.9.a I City of Edmonds, WA Monthly Expenditure Report -Engineering 2021 Engineering Cumulative Monthly Budget Forecast Budget Forecast YTD Variance Actuals % January $ 211,557 $ 211,557 $ 218,316 3.20% February 421,058 209,501 436,144 3.58% March 649,561 228,503 April 886,152 236,591 May 1,124,971 238,819 June 1,364,775 239,803 July 1,608,706 243,931 August 1,859,537 250,831 September 2,090,173 230,636 October 2,325,192 235,019 November 2,546,320 221,128 December 2,778,432 232,112 *The monthly budget forecast columns are based on a five-year average. 31 Packet Pg. 128 I 6.9.a I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of February 28, 2021 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate First Financial CD 3,000,000 0.11 3,000,000 3,000,000 04/10/21 2.86% Port of Seattle WA Bonds 273,305 0.17 270,000 270,840 05/01/21 2.23% Grant Cnty WA Bonds 410,553 0.84 405,000 410,338 01/01/22 1.79% FFCB Bonds 1,998,548 1.29 2,000,000 2,044,148 06/14/22 1.88% Energy Northwest Bonds 1,466,077 1.34 1,345,000 1,431,860 07/01/22 5.00% Energy Northwest Bonds 260,748 1.34 250,000 258,530 07/01/22 2.95% Mason & Kitsap Cnty WA Bonds 948,084 1.76 855,000 925,555 12/01/22 5.00% Grant Cnty WA Bonds 1,517,955 1.84 1,500,000 1,533,645 01/01/23 1.54% Grant Cnty WA Bonds 576,332 1.84 520,000 564,850 01/01/23 5.00% Seattle WA Muni Bonds 2,224,500 1.93 2,000,000 2,180,720 02/01/23 5.00% FHLB Bonds 1,996,590 2.60 2,000,000 1,997,266 10/05/23 0.22% First Financial - ECA CD 2,803,516 2.71 2,803,516 2,803,516 11/15/23 2.08% Kent WA Bonds 286,648 2.76 250,000 281,783 12/01/23 5.00% Spokane County WA Bonds 259,075 3.76 250,000 262,210 12/01/24 2.10% First Financial - Waterfront Center CD 2,000,000 6.68 2,000,000 2,000,000 11/01/27 0.25% TOTAL SECURITIES 20,021,929 2.06 19,448,516 19,965,260 Washington State Local Gov't Investment Pool 19,394,952 19,394,952 Demand 0.13% Snohomish County Local Gov't Investment Pool 25,177,766 25,177,766 Demand 1.50% TOTAL PORTFOLIO Port of Issuer Diversification Seattle WA Kent WA, Seattle Muni, 10% 1% 1% Mason & . , KitsapCnty First WA, 4% Financial CD, 40% Grant Cnty J WA, 12% FFCB, 10% Energy FHLB, pokane Northwest, 10% _ County 8% WA, 1% $ 64,021,234 $ 64,537,978 Cash and Investment Balances Checking, (in $ Millions) —$3.5 , 5% Bonds, $11.6, 17% CD's, $7.8, State LGIP, 12% $19.4, 29% County LGIP, $25.2, 37% O sZ N R U C O C LL 21 L r� C O 2 r N O N tC 3 L N LL O Q d R U C tC C LL t C O r N O N fC 3 L LL c d t v a r Q 32 Packet Pg. 129 1 I 6.9.a I INVESTMENT PORTFOLIO SUMMARY Annual Interest Income $1,400, 000 $1,236,875 $1,200,000 $1,000,000 $947,931 $800,000 $635,781 $600,000 423,799 $400,000 $$200,645 200,000 $- 2016 2017 2018 2019 2020 YTD 2021 1.8 % 1.5 1.3 % 1.0 % 0.8 0.5 % 0.3 % 0.0 Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) — - - 6 Month Treasury Rate (Benchmark) City Blended Rate March May July September November January Maturity Distribution and Rate of Return $6,000,000 5.00% $ 5,000, 000 4.00% $4,000,000 3.00% $3,000,000 $2,000,000 2.00% $1,000,000 1.00% $- - 0.00% 0-6 Mo 6-12 12-18 18-24 24-30 30-36 36-42 42-48 48-54 54-60 60-66 66-72 72-78 78-84 Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo F O M m 2 c M LL 21 z c O N O N M 7 L u_ O M m c M c ii 21 z c O N O N M LL L E t v M a 33 Packet Pg. 130 6.9.a GENERAL FUND OVERVIEW BALANCES CHANGE IN FUND BALANCES GENERAL FUND ---- ACTUAL ---- ---- ACTUAL ---- & SUBFUNDS 2/28/2021 2/28/2021 Q1 YTD Fund Balance Cash Balance 001-General Fund $ 11,320,118 $ 5,330,172 $ (2,547,738 0 009-Leoff-Medical Ins. Reserve 481,899 481,900 0. (55,277 012-Contingency Reserve Fund 1,782,149 1,782,150 - 014-Historic Preservation Gift Fund 17,188 17,189 - U 016-Building Maintenance 210,221 210,221 c - 017 - Marsh Restoration & Preservation 864,616 864,616 - u_ >, 018 -Edmonds Homelessness Response 123,581 123,581 - 019 - Edmonds Opioid Response 28,445 28,445 c - �0 Total General Fund & Subfunds $ 14,828,218 $ 8,838,273 $ - $ (2,603,015 r N *$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field. N *$7,267,031of the fund balance in Fund 001 added to the $1,768,863 balance in Fund 012, represent the required 20% operating reserve. a� u_ 1` 0 GOVERNMENTAL FUNDS OVERVIEW 2 U U_ CHANGE IN FUND 2' FUND BALANCES BALANCES 0 GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- 2 FUNDS 2/28/2021 2/28/2021 Q1 YTD c Fund Balance Cash Balance N c� General Fund & Subfunds $ 14,828,218 $ 8,838,273 $ (2,603,015 Special Revenue 12,090,018 10,324,527 1,165,084 LL Debt Service - - -c Capital Projects 6,017,533 5,925,808 m (35,978 E t Total Governmental Funds $ 32,935,769 $ 25,088,608 $ - $ (1,473,909 r r Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 34 Packet Pg. 131 6.9.a SPECIAL REVENUE FUNDS OVERVIEW FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL ---- ---- ACTUAL ---- GOVERNMENTAL SPECIAL REVENUE 2/28/2021 2/28/2021 Q1 YTD Fund Balance Cash Balance 104 - Drug Enforcement Fund $ 74,804 $ 74,417 $ 502 1 1 1 - Street Fund 879,897 768,680 (207,225 1C. 112 - Combined Street Const/Im prove 2,521,819 1,742,927 448,414 o. 117 - Municipal Arts Acquis. Fund 681,335 676,731 (1,392 W 118 - Memorial Street Tree 20,354 20,218 137 6 120 - Hotel/Motel Tax Revenue Fund 67,032 59,480 111 c 121 - Employee Parking Permit Fund 87,079 86,356 5,080 c 122 - Youth Scholarship Fund 13,921 13,828 93 u_ 123 -Tourism Promotional Fund/Arts 83,184 80,344 2,846 125 - Real Estate Tax 2 3,039,871 2,725,730 467,890 0 126 - Real Estate Excise Tax 1 * 2,682,203 2,367,077 372,036 a 127 - Gifts Catalog Fund 316,295 314,286 18,231 N 130- Cemetery Maintenance/Improvement 207,560 206,134 2,432 N 136 - Parks Trust Fund 167,764 166,640 1,126 �+ 137 - Cemetery Maintenance Trust Fund 1,100,535 1,093,187 10,675 138 - Sister City Commission 10,433 10,363 70 140 -Business Improvement Disrict 49,001 49,002 29,850 141 - Affordable and Supportive Housing I'd 86,753 85,952 14,207 142 - Edmonds Cares Fund 174 (216,826) - Q. Total Special Revenue $ 12,090,018 $ 10,324,527 1 $ - $ 1,165,084 *$200,000 of the fund balance in Fund 126 has been reserved for Marsh Restoration Funding, as well as $500,000 for the purchase of Open Space. ENTERPRISE FUNDS OVERVIEW LL O r N O FUND BALANCES CHANGE IN FUND ---- ACTUAL ---- ---- ACTUAL ---- ENTERPRISE FUNDS 2/28/2021 2/28/2021 Q1 YTD Fund Balance Cash Balance u_ c 421 -Water Utility Fund $ 26,491,658 $ 5,509,018 $ 763,445 E 422 - Storm Utility Fund * 15,528,676 5,275,979 1,264,402 U 423 - Sewer/WWTP Utility Fund 55,983,014 21,319,311 3,206,823 Q 424 - Bond Reserve Fund 843,963 843,963 2 411 -Combined Utility Operation 120 28,242 120 Total Enterprise Funds $ 98,847,431 $ 32,976,513 $ - $ 5,234,791 *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding. *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 Packet Pg. 132 6.9.a SUMMARY OVERVIEW CHANGE IN FUND FUND BALANCES BALANCES CITY-WIDE ---- ACTUAL ---- ---- ACTUAL ---- 2/28/2021 2/28/2021 Q1 YTD Fund Balance Cash Balance Governmental Funds $ 32,935,769 $ 25,088,608 $ (1,473,909 0 Enterprise Funds 98,847,431 32,976,513 5,234,791 Internal Services Fund 10,090,458 5,515,052 95,340 76 Agency Funds 118,433 118,433 (16,682 u- c Total City-wide Total $ 141,992,091 $ 63,698,606 $ - $ 3,839,541 c ii 2, t c 0 INTERNAL SERVICE FUNDS OVERVIEW N 0 N fC 3 L L FUND BALANCES CHANGE IN FUND 0. BALANCES ---- ACTUAL ---- ---- ACTUAL ---- INTERNAL SERVICE FUNDS 2/28/2021 2/28/2021 Q1 YTD U Fund Balance Cash Balance ii 511 - Equipment Rental Fund $ 9,202,795 $ 4,733,065 $ 58,595 21 512 -Technology Rental Fund 887,663 781,987 36,745 c 0 Total Internal Service Funds $ 10,090,458 $ 5,515,052 $ - $ 95,340 N 0 N fC 3 L U_ d E L V Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 36 Packet Pg. 133 Finance Presentation for the two months ended February 28, 2021 April 13, 2021 u jo .r s a Packet Pg. 134 ADMINISTRATIVE SERV %_ Finance Highlights: • Finance Department is busy with the final closing entries for 2020 and preparing the annual report. Overall, the close is going well. • Annual audit is scheduled to begin May 3, finished by June 30. • Last year the audit began May 18, slightly late start due to COVID-19. • No longer to be called the Comprehensive Annual Financial Report (CAFR). • City website has a brand-new look and feel. • Through February, revenues and expenses all appear reasonable. • Financially - Sales Tax and REET revenues continue to come in strong. • In response to some questions that have come in, let's take a brief look at Sales Tax and BID receipts: �o Q Packet Pg. 135 11c. is') Total Sales Tax Collections by Year $9,000,000 $8,500,000 $8,406,297 $8,000,000 $7,500,000 $7,000,000 $6,824,467 $6,500,000 $6,741,838 $6,000,000 $5,500,000 $7,395,113 $8,452,715 $8,317,046 $5,000,000 OF Ebt11 v 2015 2016 2017 2018 2019 2020 �'� � Q Packet Pg. 136 Category 2016 2017 2018 2019 2020 Retail Automotive $ 1,769,983 $ 1,819,035 $ 1,770,393 $ 1,871,741 $ 1,827,793 Misc Retail 7871012 955.1035 1/168/815 113281531 1,531,540 Construction Trade 9761407 11297.1738 1/804/883 1,422,536 113221318 Business Services 4861 643 609, 233 6901265 8001511 862,084 Eati ng & Dri nki ng 877,396 942.1912 1/021/386 1,068,786 847.1620 Retail Food Stores 266,308 2711195 2971098 3121721 323,308 Wholesale Trade 2971410 3241280 3091738 2531438 294,254 Health & Personal Care 97,637 228,080 235,902 261,840 248,327 Clothing and Accessories 219,142 2281700 2441814 269,227 2471699 Communications 251,836 226,475 2411468 227,946 234,469 Automotive Repair 172,873 179,602 191,884 202,424 189,028 Others 3761 799 481021 155,487 1711659 177,428 Manufacturing 92,218 95,863 102,598 87,367 98,904 Amusement & Recreation 70,136 85,625 87,647 90,245 44,910 Gasoline 341,466 35,887 35,957 35,902 37,951 Accommodation 481,201 471432 471962 47,842 291,412 Total $ 6,824,467 $ 7,395,113 $ 8,406,297 $ 8,452,715 $ 8,317,046 p4 Eb4f t> O IC a Packet Pg. 137 $35,000 $30,000 $25,000 $20,000 $15,000 $10,0 $ 5, 00 BID Dues Receipts by Month 00 0 11.11.11 1 I. I 111111,11, -Y, d �,� .yam \,y5 -y, y-y5 1� �;L� �fp tiP �;1P , L� le BID Dues Receipts by Year 2014 2015 2016 2017 2018 L Q Q C O C O r R r C d N L CL N U C tv C LL N 0 2019 2020 1 r N O N r C N L V �ric- N� a Packet Pg. 138 Any questions from the report? The February report begins on Packet Page 9. Off" Ep9q�� 1 a Packet Pg. 139 6.10 City Council Agenda Item Meeting Date: 04/20/2021 New Building Division Job Description Staff Lead: Leif Bjorback Department: City Council Preparer: Debbie Rothfus Background/History The City of Edmonds has encouraged staff development and promotional opportunities when they make sense and resources allow. Currently, the Building Division in the Development Services Department recognizes that a supervisor (or other advanced level) position is needed due to the increased procedural and technological demands on permit staffing. This also relates to recent upgrades in permit software and online systems. A new job description, that of Permitting Supervisor, has been created (in consultation with the Human Resources Director) to meet this need. At the April 6, 2021 meeting of the City Council's Public Safety Planning and Personnel (PSPP) Committee meeting, the Committee considered the information and recommended the new job description be placed on the Council's Consent Agenda. Staff Recommendation City Council approval as part of the Consent agenda. Narrative The position of Permitting Supervisor (see attachment) is proposed to be created as a non -represented supervisory position. The position is expected to be posted as an internal promotional opportunity, and no increase in FTEs is proposed. The necessity for this position is driven by: The increasing procedural and technological demands on permit staffing, due in large part to increasing technology skills required for permit software and online systems. The need for a position with advanced technological skills to act as a liaison between the Development Services staff and the IT department to help identify needed permitting systems and programs, as well as to oversee development and maintenance of these programs. The increased need for additional administrative and technical support for document management programs and website maintenance, as well as to provide training and related assistance to permit system users throughout the department. The need for additional supervisory capacity in the Building Division in order to reduce the span of supervisory role of the Building Official, and provide more direct hands on supervision on a daily basis to the permitting team. The Building Division has worked with Human Resources on the development of the new job description. Attached is the current Building Division organizational chart, showing where the new Packet Pg. 140 6.10 position fits in. No new FTES are proposed; the new job will be advertised internally. Salary increases are anticipated to be offset by continued high levels of revenue from building permits. Attachments: PERMITTING SUPERVISOR JOB DESCRIPTION DS DEPT ORG CHART Packet Pg. 141 6.10.a City of EDMONDS Washington Permitting Supervisor Department: Development Services - Building Pay Grade NR-9 Bargaining Unit: Non -represented FLSA Status: Exempt Created Date: April 2021 Reports To: Building Official POSITION PURPOSE: Under general direction, plans, prioritizes, assigns, and supervises the public permit processing center activities and staff, emphasizing consistency in service delivery and excellent customer service. Provides supervision and support to permit services provided by the Department; provides information regarding development regulations, procedures, ordinances and codes to owners, contractors, architects, engineers, developers and the general public; assists customers with resolution of questions, complaints, or application problems; coordinates with other staff to develop and improve the permitting process. Performs technical development and maintenance functions for the department. Provides supervisory oversight, guidance and training to permit coordinators. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Manages large, complex construction projects acting as the liaison between the developer, contractor, permit coordinator, reviewers and inspectors from Pre -Application through C of O for quality control. • Oversees the processing of building permit applications that are within the ESLHA (Earth Subsidence and Landslide Hazard Area) designation. • Programs backend application configurations, fees, and instructions for online and internal permit systems. • Provides backup to telephone inquiries and email inquiries from the public at large and from City departments. • Monitors and provides oversight for public records requests from the City Clerk's office. • Assists Permit Coordinators with complex address assignments and corrections with City departments and other agencies. • Develops and maintains department procedures and forms for permitting, archiving, and other permit related processes. • Reviews and keeps current with changes in technology and regulations. Provides administrative and technical support to permitting and software programs, document management, website maintenance, and issue resolution. Permitting Supervisor Last Reviewed: 04/2021 Last Revised: 04/2021 Packet Pg. 142 6.10.a 2 of 4 JOB DESCRIPTION Permitting Supervisor • Supervises Permit Coordinators, including: scheduling and assigning work; coaching and training; fostering analytical thinking and creativity in methods of delivering City services, developing work plans, and evaluating performance. • Provides performance feedback to employees through oral and written performance evaluations. • Assists in the preparation and monitoring of the Building Division budget. • Represents the department and City on various technical and procedural committees. • Investigates, authorizes and processes payment error corrections and refunds. • Resolves permitting issues, sometimes outside standard procedures. Provides assistance and advocacy to internal and external customers, contractor working with City departments and other regulatory agencies. • Conducts and assists in special projects as assigned by the Building Official or Director. Projects may involve extensive research and comparisons, administrative follow-up, liaison with community groups, other agencies and City staff. • Investigates customer service complaints and recommends corrective action, as necessary, to resolve those complaints. • Develops customer service surveys and provides data to management for analysis. • Assists other staff in the performance of their duties as assigned. • Performs other related duties within the scope of the classification. Required Knowledge of: • Development services permitting processes, current regulations and City codes. • Building construction concepts and technology. • Maps, building codes, code books and related processes. • Principles of customer service. • Research methods and advanced report creation and record keeping processes. • Structure, organization and inter -relationships of city departments, agencies and related governmental agencies and offices affecting assigned functions. • Effective oral and written communication principles and practices to include customer service. • Modern office procedures, methods and equipment including computers and computer applications. • English usage, spelling, grammar, and punctuation. • Principles of business letter writing. Required Skill in: • Reading a variety of plans, specifications, and other materials related to the permitting processes. • Monitoring and organizing work to meet schedules and timelines. • Performing basic mathematical calculations sufficient to perform assigned responsibilities. • Maintaining required records and producing a variety of routine and advanced reports. • Interpreting and applying federal, state and local policies, laws and regulations related to area of responsibility. • Utilizing personal computer software programs and other relevant software affecting assigned work. • Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public • Excellent customer service skills. Permitting Supervisor Last Reviewed: 04/2021 Last Revised: 04/2021 Packet Pg. 143 6.10.a 3 of 4 JOB DESCRIPTION Permitting Supervisor • Independent work and decision making skills consistent with department objectives with minimal supervision, adapt to changing work priorities, manage multiple tasks concurrently, communicate with staff and the public on a variety of issues, multi -task by handling several high priority issues and projects at the same time. MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma/GED Certificate and five years of experience in land use or building construction permitting with customer service/public contact that includes permit/application review; the five years should include two years of supervisory/ managerial experience OR an equivalent combination of education, training and experience which allows the incumbent to successfully perform the essential functions of the position. Required Licenses or Certifications: Valid State of Washington Driver's License. Possession of an ICC Permit Technician certification, or ability to obtain within one year. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment: • Office and construction site environments. Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person and on the telephone. • Operating a computer keyboard and various tools. • Reading and understanding a variety of materials. • Bending at the waist, kneeling or crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. Hazards: • Contact with dissatisfied or potentially abusive individuals. Incumbent Signature: Permitting Supervisor Date: Last Reviewed: 04/2021 Last Revised: 04/2021 Packet Pg. 144 6.10.a 4 of 4 JOB DESCRIPTION Permitting Supervisor Department Head: Permitting Supervisor Date: Last Reviewed: 04/2021 Last Revised: 04/2021 Packet Pg. 145 6.10.b 2021 Adopted Budget City of Edmonds, Washington Fund: General A Fund #: 001 Department: Development Services Department #: 62 Cost Center Total Department Cost Center #: N/A Development Services Shane Hope Code Enforcement Officer Building Official Administrative Assistant (2 PT) Planning Manager Plans t �� Examiner .6�aief Administrative (2)+ Assistant Sv VPsa Combo Building Permit Environmental Inspector Coordinator Programs (2) (2) Manager Senior Planner v s vS� xiso h,uj Ja h Associate �.esLr6 � Planner Planner (2) Code Development Staff Member (PT) (vacant) r Q 103 Packet Pg. 146 6.11 City Council Agenda Item Meeting Date: 04/20/2021 Approve a 10-ft Dedication for 70th Ave W right-of-way adjacent to 15809 70th Ave W Staff Lead: Rob English Department: Engineering Preparer: Rob English Background/History On April 13, 2021, staff presented this item to the Parks and Public Works Committee and the Committee placed the item on the April 20th consent agenda for approval. Staff Recommendation Approve a 10-ft dedication for 70th Ave W street right-of-way. Narrative The City is currently reviewing a proposed 3-lot subdivision, at 15809 70t" Ave W. In accordance with Edmonds Community Development Code (ECDC) 20.75.085 (Subdivision - Review Criteria), the city council may require dedication of land in the proposed subdivision for public use. In accordance with ECDC 18.50.020 (Official Street Map - Dedication presumption and requirement), applicants for a subdivision shall be presumed to create development impacts upon the street and transportation system of the city and such presumed impacts shall be mitigated by the dedication of such right-of-way to the city and to public use. The City's Official Street Map indicates a 10-foot right-of-way dedication is required along the 70t" Ave W property frontage of the subject development. As a condition of development, the 10-foot right-of-way shall be deeded to the City. After Council approval of the street dedication, the dedication will be recorded with the final plat documents for the subdivision. Attachments: Attachment 1 - Vicinity Map Attachment 2 - Site Plan with Dedication Packet Pg. 147 6.11.a . City of Edmonds 15809 70th Ave W - Vicinity Map 10 - I T SHT r ti ; -27N R4E .I �Duuil.,� ETu,ace Legend SHT 2 S7 T27.h' R4E ILI a I I I I inn 168TH ST SW is= Notes 0 1,010.38 2,020.8 Feet 1,504.7 This ma is a user generated static output from an Internet mapping 18,056 p B p pp B site and is fc reference only. Data layers that appear on this map may or may not be accuratf WGS_1984_Web _Mercator _Auxiliary -Sphere current, or otherwise reliable © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTIOI Packet Pg. 148 1 NE 1/4, SW 114, SEGOS, T.27N, R.04E, W.M. CITY OF EDMONDS, WASHINGTON I � \ O I I Z I I I � 0 I I I I � o O I I I � IO El I I I U I Z O I I C I IO I I I � IO I L FOUND REBAR AND 1-1/2"— ALUMINUM DISC "MEYERS , ON CALCULATED RIGHT-OF-WAY O (OCT 2018) I (2)MAILBOXES I I I I I I PA8 �C D02 j 05 100 o I TBM-1 �� FOUND 4"X4" CONCRETE MONUMENT (3)MB'S WITH 2" BRASS DISK AND SCRIBED \X', DOWN 0.9' - SW COR. TR. 21 \ & NW COR. TR. 37 (OCT 2018) tI J 1wm WM +_ 20_03_ W WV OHYD 0 i_ 10' RIW (� DEDICATION 2,088 SF. u` n Q 0 \ N U' Z \ \ m r": n u- O O O N N N MZ14 O O SS 25' PRIVATE DRAINAGE EASEMENT I I L I I I I I I I I I SS LOT I LOTS i i i � � __20_03'__L I _N89'04'09"W 213.79' 0.6' I OHP 4 d I 2..00' 20.00' II a Co NFwP( 4 rR 21 MEADO&DALE BEACH (VOZ UME 5, P,4GE 38) NO- NO- PARDE 00 106 PARDE 02,04 00515,00 00515,000 FOUND 1/2" REBAR AND CAP "AXIS FOUND 1/2" REBAR AND CAP "AXIS 400941 43347, 38479, 41957, 400941 43347, 38479, 41957, 38011 ', ON CALC'D NORTH 38011 ', ON CALC'D NORTH PROPERTY LINE (OCT 2018) PROPERTY LINE (OCT 2018) n � SS 5' CHNN LINK FENCE 28 N89'04'09"W 213.79' V/ d iLOT 2 �T / HOUSE / 15809 70TH AVE W� FF=351.25' / FF(BSMT)=345.11' (TO REMAIN)' d / WEST 233.5' / �- -0- / NE COP. OF FENCE IS 1.1' N OF CALC'D PROP. OOR. 0.1' W POND ROES �� 16 Tip J77 005,510000 lW� 4DOWZ)AL � BZA CH �VOL 5, PA C� �39) 00 O N N d O (V Z FOUND IRON ROD SHOT AT BASE OF BEND, 0.2' S & 2.4' E OF CALC'D PROP. COR. (OCT 2018) SOUTH END OF FENCE IS , E F CALC'D PROP.LINN O. PAR0C0005715 0051510 NORTH END OF FENCE IS 0.1' W OF CALC'D PROP. LINE r 00 0 N 0 z ON E W PA66i�003724 3100 0051 SOUTH END OF FENCE IS 1.1' W OF CALC'D PROP. LINE RIGHT OF -WAY WORK NOTE: A SEPARATE RIGHT-OF-WAY CONSTRUCTION PERMIT IS REQUIRED FOR ALL WORK WITHIN THE CITY RIGHT-OF-WAY. CONTRACTOR SHALL SUBMIT TO THE CITY A RIGHT-OF-WAY PERMIT APPLICATION PRIOR TO ISSUANCE OF CIVIL CONSTRUCTION PLANS. COPYRIGHT © 2020 VICINITY MAP SCALE. 1 " = 2, 000' SCALE. 1 " = 20' 0 20 40 LEGEND EXISTING PROPERTY BOUNDARY — EXISTING CENTERLINE EXISTING EDGE OF ASPHALT > EXISTING FLOW LINE EXISTING RIGHT-OF-WAY PROPERTY BOUNDARY DEDICATION PROPOSED EASEMENT LINE PROPOSED LOT LINE m Q t 0 ti rn 0 00 Lo 0 C m CD 0 t d Q t O ti L 0 v 0 O Packet Pg. 149 6.12 City Council Agenda Item Meeting Date: 04/20/2021 Approve Local Agency Professional Services Agreement with CM Design Group, LLC for the 76th Ave Overlay project Staff Lead: Rob English Department: Engineering Preparer: Sydney Hall Background/History On February 16, 2021, City Council approved an Interlocal Agreement with the City of Lynnwood for this project. On April 13, 2021, staff presented this item to the Parks and Public Works Committee and the committee placed the item on the April 20, 2021 consent agenda for approval. Staff Recommendation Approve the Local Agency Professional Services Agreement with CM Design Group, LLC for the 76th Ave Overlay project. Narrative The project consists of a full -width grind and a 2-inch pavement overlay on 76th Ave from 196th St. SW/ SR-524 to Olympic View Dr. This project also includes upgrading all noncompliant ADA curb ramps within the project limits. The east side of the street is within City of Lynnwood and will be incorporated into the project. The Cities of Edmonds and Lynnwood signed an Interlocal Agreement (ILA) on February 19th, 2021 establishing a cooperative relationship to complete the work. Both Cities chose to pave the road under one contract rather than two separate ones. By performing the work under one contract, the final product will be of higher quality and more cost effective for each City. The City published a Request for Qualifications (RFQ) in accordance with the City's Purchasing Policy to design the project. The City received statement of qualifications from three firms and the selection committee chose CM Design Group, LLC based on their qualifications and experience. The design phase of the project is scheduled to be completed by December of 2021 and construction should follow in spring or summer of 2022. The City negotiated a fee of $136,844 to complete the design work. The City was successful in securing a federal grant in 2018 to fund a significant portion of the Edmonds' portion of the project. A local match is required for the grant and will be funded by the REET 126 Fund. Lynnwood will be paying for its side of the corridor with local funds. Packet Pg. 150 6.12 Attachments: Exhibit 2 LAG Contract - 76th Ave West Exhibit 1 Lynnwood Project Area Packet Pg. 151 6.12.a Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreemen Agreement Number: Firm/Organization Legal Name (do not use dba's): CM Design Group, LLC Address Federal Aid Number 1318 East Pike Street STPUL-2511(005) UBI Number Federal TIN 603-160-915 45-4274608 Execution Date Completion Date 12/31 /22 1099 Form Required Federal Participation ❑ Yes ❑■ No ■❑ Yes ❑ No Project Title 76th Ave W Overlay - 196th to Olympic View Dr Description of Work This project includes pavement design and preparation of plans, specifications and estimates (PS&E) for the City of Edmonds' 76th Avenue West Pavement Preservation Project. The project limits are from 196th Street SW to Olympic View Drive (roughly 4,000 LF). The majority of the roadway will be rehabilitated by "grind and overlay", and some locations may have partial or total replacement. In addition to the pavement rehabilitation, the project will include utility adjustments, channelization, minor drainage improvements, curb & gutter repair/replacement, and ADA compliant curb ramps. Tasks on this project will include preparation of base maps, site analysis, pavement rehabilitation options alternatives, and preparation of a storm drainage report, PS&E documents, and MEF documentation for ADA curb ramp compliance. ❑ Yes ❑■ No DBE Participation Maximum Amount Payable: $136,843.79 ❑ Yes ❑■ No MBE Participation ❑ Yes ■❑ No WBE Participation ❑ Yes ❑i No SBE Participation Index of Exhibits Exhibit A Scope of Work Exhibit B DBE Participation Exhibit C Preparation and Delivery of Electronic Engineering and Other Data Exhibit D Prime Consultant Cost Computations Exhibit E Sub -consultant Cost Computations Exhibit F Title VI Assurances Exhibit G Certification Documents &ihibit 14 Exhibit I Liability iffs'draHee-I14er@RS@_ Alleged Consultant Design Error Procedures Exhibit J Consultant Claim Procedures Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 152 6.12.a THIS AGREEMENT, made and entered into as shown in the "Execution Date" box on page one (1) of this AGREEMENT, between the City of Edmonds hereinafter called the "AGENCY," and the "Firm / Organization Name" referenced on page one (1) of this AGREEMENT, hereinafter called the "CONSULTANT." _ WHEREAS, the AGENCY desires to accomplish the work referenced in "Description of Work" on page one (1) of this AGREEMENT and hereafter called the "SERVICES;" and does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary SERVICES; and WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish consulting services to the AGENCY. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: I. General Description of Work The work under this AGREEMENT shall consist of the above -described SERVICES as herein defined, and necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor, and related equipment and, if applicable, sub -consultants and subcontractors necessary to conduct and complete the SERVICES as designated elsewhere in this AGREEMENT. II. General Scope of Work The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit "A" attached hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed utilizing performance based contracting methodologies. III. General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress, and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days' notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit "A." The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in written and graphical form the various phases and the order of performance of the SERVICES in sufficient detail so that the progress of the SERVICES can easily be evaluated. The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 153 6.12.a Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be shown on Exhibit "B" attached hereto and by this reference made part of this AGREEMENT. If the Prime CONSULTANT is, a DBE certified firm they must comply with the Commercial Useful Function (CUF) regulation outlined in the AGENCY's "DBE Program Participation Plan" and perform a minimum of 30% of the o total amount of this AGREEMENT. It is recommended, but not required, that non -DBE Prime CONSULTANTS perform a minimum of 30% of the total amount of this AGREEMENT. i In the absence of a mandatory UDBE, the Consultant shall continue their outreach efforts to provide SBE firms maximum practicable opportunities. The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime) involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information shall identify any DBE Participation. Non -minority, woman owned DBEs does not count towards UDBE goal ■li�i All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C — Preparation and Delivery of Electronic Engineering and other Data." All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring, as a part of this SERVICE, shall be without liability or legal exposure to the CONSULTANT. Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below: If to AGENCY: Name: Ryan Hague Agency: City of Edmonds Address: 121 5th Ave N City: Edmonds State: WA Zip: 98020 Email: ryan.hagueC)edmondswa.gov Phone: 425-771-0220 Facsimile:425-672-5750 IV. Time for Beginning and Completion If to CONSULTANT: Name: Catherine Mirkin Agency: CM Design Group Address: 1318 East Pike Street City: Seattle State: WA Zip: 98122 Email: catherine@cmdesign-sea.com Phone: 206-659-0612 ext 301 Facsimile: The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall conform to the criteria agreed upon detailed in the AGREEMENT documents. These SERVICES must be completed by the date shown in the heading of this AGREEMENT titled "Completion Date." The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established completion time. Local Agency A&E Professional Services Agreement Numbe Negotiated Hourly Rate Consultant Agreement Revised O110112020 1 Packet Pg. 154 6.12.a V. Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov). A. Hourly Rates: Hourly rates are comprised of the following elements - Direct (Raw) Labor, Indirect Cost Rate, and Fee (Profit). The CONSULTANT shall be paid by the AGENCY for work done, based upon the negotiated hourly rates shown in Exhibits "D" and "E" attached hereto and by reference made part of this AGREEMENT. These negotiated hourly rates will be accepted based on a review of the CONSULTANT's direct labor rates and indirect cost rate computations and agreed upon fee. The accepted negotiated rates shall be memorialized in a final written acknowledgment between the parties. Such final written acknowledgment shall be incorporated into, and become a part of, this AGREEMENT. The initially accepted negotiated rates shall be applicable from the approval date, as memorialized in a final written acknowledgment, to 180 days following the CONSULTANT's fiscal year end (FYE) date. The direct (raw) labor rates and classifications, as shown on Exhibits "D" and `E" shall be subject to renegotiations for each subsequent twelve (12) month period (180 days following FYE date to 180 days following FYE date) upon written request of the CONSULTANT or the AGENCY. The written request must be made to the other party within ninety (90) days following the CONSULTANT's FYE date. If no such written request is made, the current direct (raw) labor rates and classifications as shown on Exhibits "D" and "E" will remain in effect for the twelve (12) month period. Conversely, if a timely request is made in the manner set forth above, the parties will commence negotiations to determine the new direct (raw) labor rates and classifications that will be applicable for the twelve (12 month period. Any agreed to renegotiated rates shall be memorialized in a final written acknowledgment between the parties. Such final written acknowledgment shall be incorporated into, and become a part of, this AGREEMENT. If requested, the CONSULTANT shall provide current payroll register and classifications to aid in negotiations. If the parties cannot reach an agreement on the direct (raw) labor rates and classifications, the AGENCY shall perform an audit of the CONSULTANT's books and records to determine the CONSULTANT's actual costs. The audit findings will establish the direct (raw) labor rates and classifications that will applicable for the twelve (12) month period. The fee as identified in Exhibits "D" and "E" shall represent a value to be applied throughout the life of the AGREEMENT. The CONSULTANT shall submit annually to the AGENCY an updated indirect cost rate within 180 days of the close of its fiscal year. An approved updated indirect cost rate shall be included in the current fiscal year rate under this AGREEMENT, even if/when other components of the hourly rate are not renegotiated. These rates will be applicable for the twelve (12) month period. At the AGENCY's option, a provisional and/or conditional indirect cost rate may be negotiated. This provisional or conditional indirect rate shall remain in effect until the updated indirect cost rate is completed and approved. Indirect cost rate costs incurred during the provisional or conditional period will not be adjusted. The CONSULTANT may request an extension of the last approved indirect cost rate for the twelve (12) month period. These requests for provisional indirect cost rate and/or extension will be considered on a case -by -case basis, and if granted, will be memorialized in a final written acknowledgment. The CONSULTANT shall maintain and have accessible support data for verification of the components of the hourly rates, i.e., direct (raw) labor, indirect cost rate, and fee (profit) percentage. The CONSULTANT shall bill each employee's actual classification, and actual salary plus indirect cost rate plus r fee. 2 a Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 155 6.12.a A. Direct Non -Salary Costs: Direct Non -Salary Costs will be reimbursed at the actual cost to the CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing, long distance telephone, supplies, computer charges, and fees of sub -consultants. Air or train travel will be reimbursed only to lowest price available, unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with the WSDOT's Accounting Manual M 13-82, Chapter 10 — Travel Rules and Procedures, and 2 all revisions thereto. Air, train, and rental card costs shall be reimbursed in accordance with 48 Code of at Federal Regulations (CFR) Part 31.205-46 "Travel Costs." The billing for Direct Non -salary Costs shall include an itemized listing of the charges directly identifiable with these SERVICES. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents O shall be supplied to the STATE upon request. All above charges must be necessary for the SERVICES a provided under this AGREEMENT. B. Maximum Amount Payable: The Maximum Amount Payable by the AGENCY to the CONSULTANT under to "- this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one ° (1.) The Maximum Amount Payable does not include payment for extra work as stipulated in section XIII, r "Extra Work." No minimum amount payable is guaranteed under this AGREEMENT. E C. Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized in A and B above. Detailed statements shall support the monthly billings for hours expended at the rates established in Exhibit "D," including names and classifications of all employees, and billings for all direct non -salary expenses. To provide a means of verifying the billed salary costs for the CONSULTANT's employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, salary rates, and present duties of those employees performing work on the SERVICES at the time of the interview. D. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the SERVICES under this AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, electronic data, and other related documents, which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. Per WSDOT's "Audit Guide for Consultants," Chapter 23 "Resolution Procedures," the CONSULTANT has twenty (20) working days after receipt of the final Post Audit to begin the appeal process to the AGENCY for audit findings E.Inspection of Cost Records: The CONSULTANT and their sub -consultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period of six (6) years after receipt 'Ix - of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period, 0 the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is a completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the State Auditor, WSDOT's Internal Audit Office and /or at the request of the AGENCY's Project Manager. Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 156 6.12.a VI. Sub -Contracting The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit "A" attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY and sub -consultant, any contract or any other relationship. Compensation for this sub -consultant SERVICES shall be based on the cost factors shown on Exhibit "E" attached hereto and by this reference made part of this AGREEMENT. The SERVICES of the sub -consultant shall not exceed its maximum amount payable identified in each sub consultant cost estimate unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, indirect cost rate, direct non -salary costs and fee costs for the sub -consultant shall be negotiated and substantiated in accordance with section V "Payment Provisions" herein and shall be memorialized in a final written acknowledgment between the parties All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require each sub -consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With respect to sub -consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE's Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. The CONSULTANT, sub -recipient, or sub -consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT -assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the recipient deems appropriate. VII. Employment and Organizational Conflict of Interest a The CONSULTANT warrants that they have not employed or retained any company or person, other than a o bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not v paid or agreed to pay any company or person, other than a bona fide employee working solely for the y CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from a this AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or 2 services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the c CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's 0 Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made J by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other N persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. w The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly retired employees, without written consent of the public employer of such person if he/she will be a working on this AGREEMENT for the CONSULTANT. Agreement Number: Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 157 6.12.a VIII. Nondiscrimination During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub -consultants, subcontractors and successors in interest, agrees to comply with the following laws and regulations: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. Chapter 21 Subchapter V § 2000d through 2000d-4a) • Federal -aid Highway Act of 1973 (23 U.S.C. Chapter 3 § 324) • Rehabilitation Act of 1973 • Civil Rights Restoration Act of 1987 (Public Law 100-259) • American with Disabilities Act of 1990 (42 U.S.C. Chapter 126 § 12101 et. seq.) • 23 CFR Part 200 • 49 CFR Part 21 (29 U.S.C. Chapter 16 Subchapter V § • 49 CFR Part 26 794) • RCW 49.60.180 • Age Discrimination Act of 1975 (42 U.S.C. Chapter 76 § 6101 et. seq.) In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit "F" attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit "F" in every sub -contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX. Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten (10) days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this AGREEMENT, plus any direct non -salary costs incurred up to the time of termination of this AGREEMENT. No payment shall be made for any SERVICES completed after ten (10) days following receipt by the CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth in paragraph two (2) of this section. If it is determined for any reason, that the CONSULTANT was not in default or that the CONSULTANT's failure to perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be a deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed for actual costs in accordance with the termination for other than default clauses listed previously. Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 158 6.12.a The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member, partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT's supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee. The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s) of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT as set forth in the second and third paragraphs of this section. Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X. Changes of Work The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under section XIII "Extra Work." XI. Disputes Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within 10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under the procedures found in Exhibit "J". In the event that either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. XII. Legal Relations The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall defend, indemnify, and hold the State of Washington (STATE) and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the CONSULTANT's agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 159 6.12.a to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their agents, officers, employees, sub -consultants, subcontractors or vendors, of any tie , or any other persons for whom the STATE and /or the AGENCY may be legally liable; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT or the 'o CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other a, persons for whom the CONSULTANT is legally liable, and (b) the STATE and/or AGENCY, their agents, L officers, employees, sub -consultants, subcontractors and or vendors, of any tier, or any other persons for whom o the STATE and/or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANT's a agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the to CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between ",- CONSULTANT and any sub -consultant, subcontractor and vendor, of any tier. J2 The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions resulting from STATE and/or AGENCY'S, their agents', officers and employees' failure to comply with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and employees by the CONSULTANT, its agents, employees, sub - consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor. Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. The Parties have mutually negotiated this waiver. Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable supplemental AGREEMENT, the CONSULTANT shall provide On -Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for proper construction techniques, job site safety, or any construction contractor's failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 160 6.12.a Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE. B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the aggregate for each policy period. C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for any "Auto" (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single limit for each occurrence. Excepting the Worker's Compensation Insurance and any Professional Liability Insurance, the STATE and AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub - consultant and/or subcontractor as an additional insured (the "AIs"), with no restrictions or limitations concerning products and completed operations coverage. This coverage shall be primary coverage and non- contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured coverage required hereunder. The CONSULTANT's and the sub -consultant's and/or subcontractor's insurer shall waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to: Name: Ryan Hague Agency: City of Edmonds Address: 121 5th Ave N City: Edmonds State: WA Zip: 98020 Email: ryan.hague@edmondswa.gov Phone: 425-771-0220 Facsimile: 425-672-5750 No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to section IX "Termination of Agreement" of this AGREEMENT, shall be limited to the accumulative amount of the authorized AGREEMENT or one million dollars ($1,000,000.00), whichever is greater, unless the limit of liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional liability to third parties be limited in any way. The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third part, and no third party beneficiary is intended or created by the execution of this AGREEMENT. The AGENCY will pay no progress payments under section V "Payment Provisions" until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 161 6.12.a XIII. Extra Work A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT in the SERVICES to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify this AGREEMENT accordingly. C. The CONSULTANT must submit any "request for equitable adjustment," hereafter referred to as "CLAIM," under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of this AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However, nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XIV. Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XV. Federal Review The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES in progress. XVI. Certification of the Consultant and the Agency Attached hereto as Exhibit "G-1(a and b)" are the Certifications of the CONSULTANT and the AGENCY, Exhibit "G-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions, Exhibit "G-3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit "G-4" Certificate of Current Cost or Pricing Data. Exhibit "G-3" is required only in AGREEMENT's over one hundred thousand dollars ($100,000.00) and Exhibit "G-4" is required only in AGREEMENT's over five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III "General Requirements" prior to its performance of any SERVICES under this AGREEMENT. XVII. Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement to this AGREEMENT. XVIII. Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, 2. representations, warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting a material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and conditions thereof. Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 162 6.12.a XIX. Protection of Confidential Information The CONSULTANT acknowledges that some of the material and information that may come into its possession or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state, or federal statutes ("State's Confidential Information"). The "State's Confidential Information" includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles credit card information, driver's license numbers, medical data, law enforcement records (or any other information identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security data, non-public Specifications, STATE and AGENCY non -publicly available data, proprietary software, STATE and AGENCY security data, or information which may jeopardize any part of the project that relates to any of these types of information. The CONSULTANT agrees to hold the State's Confidential Information in strictest confidence and not to make use of the State's Confidential Information for any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub - consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make it known to any other party without the AGENCY's express written consent or as provided by law. The CONSULTANT agrees to release such information or material only to employees, sub -consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to the State's Confidential Information. Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY's option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential Information; or (ii) returned all of the State's Confidential Information to the AGENCY; or (iii) take whatever other steps the AGENCY requires of the CONSULTANT to protect the State's Confidential Information. As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following: the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which the State's Confidential Information was received; who received, maintained, and used the State's Confidential Information; and the final disposition of the State's Confidential Information. The CONSULTANT's records shall be subject to inspection, review, or audit upon reasonable notice from the AGENCY. The AGENCY reserves the right to monitor, audit, or investigate the use of the State's Confidential Information collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or investigating may include, but is not limited to, salting databases. Violation of this section by the CONSULTANT or its sub -consultants or subcontractors may result in termination of this AGREEMENT and demand for return of all State's Confidential Information, monetary damages, or penalties It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information, which is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing such proprietary and/or confidential information shall be clearly identified and marked as "Confidential" and shall be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT. Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 163 6.12.a The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT, or (b) as soon as such confidential or proprietary material is developed. "Proprietary and/or confidential information" is not meant to include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party; (iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is o generally utilized by unaffiliated third parties engaged in the same business or businesses as the a, CONSULTANT. The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a public disclosure request is made to view materials identified as "Proprietary and/or confidential information" or otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the AGENCY will release the requested information on the date specified. The CONSULTANT agrees to notify the sub -consultant of any AGENCY communication regarding disclosure that may include a sub -consultant's proprietary and/or confidential information. The CONSULTANT notification to the sub -consultant will include the date that such records will be released by the AGENCY to the requester and state that unless the sub -consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or sub -consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages, liabilities, or costs associated with the AGENCY's said disclosure of sub - consultants' information. XX. Records Maintenance During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain, and maintain all "documents" pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all "documents" pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT's place of business during normal working hours. If any litigation, claim, or audit is commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such documents. "Documents" shall be retained until all litigation, claims or audit findings have been resolved even though such litigation, claim, or audit continues past the six (6) year retention period. For purposes of this AGREEMENT, "documents" means every writing or record of every type and description, including electronically stored information ("ESI"), that is in the possession, control, or custody of the CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENTS, appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings, tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original. Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 164 6.12.a For purposes of this AGREEMENT, "ESI" means any and all computer data or electronic recorded media of any kind, including "Native Files", that are stored in any medium from which it can be retrieved and examined, either directly or after translation into a reasonably useable form. ESI may include information and/or documentation stored in various software programs such as Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe Acrobat, SQL databases, or any other software or electronic communication programs or databases that the CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops, or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any personal devices used by the CONSULTANT or any sub -consultant at home. "Native files" are a subset of ESI and refer to the electronic format of the application in which such ESI is normally created, viewed, and /or modified The CONSULTANT shall include this section XX "Records Maintenance" in every subcontract it enters into in relation to this AGREEMENT and bind the sub -consultant to its terms, unless expressly agreed to otherwise in writing by the AGENCY prior to the execution of such subcontract. In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the "Execution Date" box on page one (1) of this AGREEMENT. Signature Date Signature Date Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office of the Attorney General. Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 165 6.12.a Exhibit A Project No. See attached Scope of Wor) Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 166 6.12.a City of Edmonds 76t" Ave West Pavement Preservation Project Exhibit A — Scope of Services City of Edmonds Public Works Department April 6, 2021 QcOMt CM DESIGN GROUP Packet Pg. 167 6.12.a 761" Ave West Pavement Preservation Project Exhibit A — Scope of Services Scope of Work PROJECTDESCRIPTION....................................................................................................................................1 TASK 1. PROJECT MANAGEMENT AND COORDINATION...........................................................................3 A. PROJECT MANAGEMENT...................................................................................................................................3 B. PROJECT SCHEDULE AND UPDATES......................................................................................................................3 C. COORDINATION MEETINGS................................................................................................................................3 D. INVOICES.......................................................................................................................................................4 E. MONTHLY STATUS REPORTS..............................................................................................................................4 TASK2. BASE MAPPING............................................................................................................................5 A. GIS & MAPPING INFORMATION.........................................................................................................................5 B. TOPOGRAPHIC SURVEY.....................................................................................................................................5 C. FIELD DATA COLLECTION...................................................................................................................................6 D. BASE MAPS....................................................................................................................................................6 TASK 3. GEOTECHNICAL ANALYSIS............................................................................................................7 A. SUBCONSULTANT COORDINATION.......................................................................................................................7 B. GEOTECHNICAL REVIEW & OPTIONS ANALYSIS......................................................................................................7 TASK 4. ENVIRONMENTAL DOCUMENTATION..........................................................................................7 TASK5. PERMITS......................................................................................................................................8 TASK 6. UTILITY COORDINATION..............................................................................................................8 A. UTILITY COORDINATION....................................................................................................................................8 TASK7. STORM DRAINAGE.......................................................................................................................8 A. STORM DRAINAGE MEMO.................................................................................................................................8 TASK8. PS&E DESIGN...............................................................................................................................9 A. SITE EVALUATIONS...........................................................................................................................................9 B. OPTIONS ANALYSIS..........................................................................................................................................9 C. PS&E...........................................................................................................................................................9 TASK 9. MAXIMUM EXTENT FEASIBLE (MEF) DOCUMENTATION...............................................................4 A. DESIGN PROCESS DOCUMENTATION....................................................................................................................4 B. MEF DOCUMENT PREPARATION........................................................................................................................4 TASK 10. LAG MANUAL DOCUMENTATION.................................................................................................5 A. DESIGN PROCESS DOCUMENTATION....................................................................................................................5 TASK 11. BID SUPPORT...............................................................................................................................5 Packet Pg. 168 6.12.a 761h Ave West Pavement Preservation Project Exhibit A — Scope of Services Project Description This project includes pavement design and preparation of plans, specifications and estimates (PS&E) for the City of Edmonds 76th Avenue West Pavement Preservation Project. The project limits are: 196th Street SW to Olympic View Drive (roughly 4,000 LF) 76th Avenue West is a two/three-lane arterial adjacent to residential properties at the north end of the corridor, and commercial properties at the south end. The east side of the road and the south 90' of the project limits are within the City of Lynnwood and the west side of the road is in the City of Edmonds. The City of Edmonds portion of the project will be federally funded and the City of Lynnwood portion of the project will be paid for with local funds. The majority of the roadway will be rehabilitated by "grind and overlay", and some locations will have partial or total replacement. The design method will be determined during the pavement analysis phase of the project. In addition to the pavement rehabilitation, the project will include utility adjustments, channelization, minor drainage improvements, curb & gutter repair/replacement, and ADA compliant curb ramps. Project limits will extend from the north leg of 1961h Street SW to the south leg of Olympic View Drive. No traffic signals will be impacted as part of this project, but traffic loops may. Curb ramp design will be required at the following locations: 195th St SW - NW and SW quadrants only ➢ 194th St SW - all four quadrants ➢ 193td St SW - NW and SW quadrants only ➢ 1915Y St SW - NW and SW quadrants only ➢ 75th PI W — all four quadrants ➢ Olympic View Drive — SE and SW quadrants only A new curb return will be designed for the southwest quadrant of 76th Ave West and Olympic View Drive Minor curb, sidewalk and storm drainage repair/improvements will also be shown on the plans. Tasks on this project will include preparation of base maps, site analysis, pavement rehabilitation options alternatives, and preparation of a storm drainage report, PS&E documents, and MEF documentation for ADA curb ramp compliance. Work for each task will be separated into City of Edmonds and City of Lynnwood work and will be invoiced to reflect that work breakdown. DELIVERABLES FURNISHED BY THE CONSULTANT Schedule Progress meetings/site evaluations Monthly invoices Monthly status reports 4/6/2021 1 Packet Pg. 169 6.12.a 761h Ave West Pavement Preservation Project Exhibit A — Scope of Services ❑ 50% PS&E submittal ❑ 90% PS&E submittal ❑ 95% PS&E submittal for WSDOT Local Programs review ❑ 100% PS&E submittal ❑ Final PS&E submittal ITEMS FURNISHED BY THE CITY ❑ All existing plans, reports and data that relate to the recent asphalt overlay projects ❑ Electronic copy of all available aerial and utility basemapping backgrounds in AutoCAD format within the project limits ❑ Electronic copy of boilerplate construction contract and special provisions ❑ City will provide printing of final PS&E paper documents for bid advertisement or distribution to contractor DESIGN CRITERIA ❑ City of Edmonds Public Works Department Standard Details ❑ AASHTO (2011 Edition) ❑ WSDOT Local Agency Guidelines (LAG Manual — M36-63) ❑ WSDOT Standard Specifications (2022) ❑ WSDOT Standard Plans ❑ AutoCAD Civil 3D 2020 ❑ Microsoft Office 365 4/6/2021 2 Packet Pg. 170 6.12.a 761h Ave West Pavement Preservation Project Exhibit A — Scope of Services Task 1. Project Management and Coordination A. Project Management The CONSULTANT is responsible for project management of the various work elements described within this document. These responsibilities shall include but shall not be limited to: • Communication with team members. Identification of project scope changes and immediate discussion of them with CITY staff. Development and maintenance of a project budget. If events that are outside the control of the CONSULTANT increase project cost, the CONSULTANT'S project manager shall immediately notify CITY staff and work towards a resolution. Task breakdown: 50% City of Edmonds 50% City of Lynnwood B. Project Schedule and Updates The CONSULTANT shall develop a schedule to track progress of the PS&E development. The schedule shall establish dates for the QA/QC process and PS&E, as well as dates when CITY action is required. The schedule shall be developed based on a project advertisement no later than November 24, 2021. This information shall be developed using MS Project. The schedule timing and sequencing in this contract is subject to adjustment by the CITY, as affected by cash flow, mitigation, or other factors that may influence the scheduling of work. Any adjustment in the schedule shall be coordinated between the CITY and the CONSULTANT. No modifications shall be made to the schedule without prior written approval from the CITY. The CONSULTANT will develop strategies/recommendations for keeping the project on schedule and within budget if changes are required. ASSUMPTIONS Major Milestones will include the following: ❑ Notice to Proceed — no later than May 3, 2021 ❑ Ad Date — no later than November 24, 2021 DELIVERABLES ❑ Progress schedule — Project Schedule in MS Project format — one electronic and one hard copy. Task breakdown: 50% City of Edmonds 50% City of Lynnwood C. Coordination Meetings Coordination meetings shall be conducted as needed, and it is assumed there will be three (3) general coordination meetings. The CONSULTANT shall provide the CITY with an agenda for each progress meeting at least two (2) working days prior to the meeting. The CONSULTANT shall be responsible for taking minutes at all meetings and shall supply the CITY with a copy of the notes. 4/6/2021 3 Packet Pg. 171 6.12.a 761h Ave West Pavement Preservation Project Exhibit A — Scope of Services Because the project is located within the City of Edmonds and the City of Lynnwood, it is assumed there will be two (2) coordination meetings with the City of Lynnwood. It is assumed one (1) field meeting at the project site will be conducted during the project. Coordination with citizens and property owners along the project length will be the responsibility of the CITY. Any questions by these parties shall be referred to the CITY. As the property owner meetings occur, design information and needs obtained from those meetings will be incorporated into the design. The CONSULTANT shall address the project schedule at each meeting and provide a status report for the project in terms of meeting the schedule. If the project is behind schedule, due to the CONSULTANT, CITY or outside forces, the CONSULTANT shall provide a recovery strategy at each meeting. All project meetings will be virtual with the exception of the field meeting. DELIVERABLES ❑ Schedule and notify participants for Team Status Meetings Task breakdown: 50% City of Edmonds 50% City of Lynnwood D. Invoices The CONSULTANT shall be proactive in discussing any potential budget problems and may present alternatives or make recommendations to alleviate the problem. Monthly invoices for work completed to date will be submitted to the CITY. The invoices shall summarize budget, expenditures and percent expended for deliverable tasks during the billing period, percent expended of overall project elements and shall contain all elements outlined in the project contract. Invoices shall be submitted in accordance with the WSDOT LAG Manual and with the Monthly Status Report. DELIVERABLES ❑ Monthly invoices —one hard copy Task breakdown: 50% City of Edmonds 50% City of Lynnwood E. Monthly Status Reports Monthly status reports shall be submitted with invoices. The status reports shall summarize activities completed for each task during the billing period and anticipated deliverables for the next month. The CONSULTANT shall also summarize in the monthly status reports problems encountered and actions taken for their resolution, potential future delays, and issues/activities requiring CITY direction. Any elements that may impact project completion time and cost shall be highlighted. The CONSULTANT shall enter all payment information into the WSDOT DMCS each month. The information entered by the CONSULTANT shall include amounts received from the CITY and amounts paid 4/6/2021 4 Packet Pg. 172 6.12.a 761h Ave West Pavement Preservation Project Exhibit A — Scope of Services to all subconsultants. Subconsultants shall confirm the payment amount and date payment was received from the CONSULTANT each month in the DMCS system. DELIVERABLES ❑ Monthly status reports — one hard copy ❑ Monthly DMCS Compliance in accordance with WSDOT LAG Manual Task breakdown: 50% City of Edmonds 50% City of Lynnwood Task 2. Base Mapping A. GIS & Mapping Information The CONSULTANT will collect available GIS, as -built information (in AutoCAD and/or hard copy format), and aerial mapping available from the CITY and set up the basemap drawings based on that information. B. Topographic Survey The SUBCONSULTANT shall complete a topographic survey for curb ramp design as described below for the following locations within the project limits: ❑ 195th St SW - NW and SW quadrants only ❑ 1941h St SW - all four quadrants ❑ 193rd St SW - NW and SW quadrants only ❑ 191" St SW - NW and SW quadrants only ❑ 75th PI W — NE, SE, and SW quadrants only ❑ Olympic View Drive — SE and SW quadrants only The limits of survey at each intersection shall extend for a minimum distance of twenty (20) feet from the PC/PT of each curb return. In the vicinity of each curb return location the CONSUTLANT shall survey the top and bottom of curb, gutter pan and roadway surface shots at 5-foot intervals. The roadway surface (pavement shots) shall extend into the roadway four feet from face of gutter. The survey shall extend to 5' beyond the back of the existing sidewalk or to the face of building, whichever is first. Topographic survey of the face of gutter (both sides of 76' Ave West) and roadway centerline at 25' intervals through the two horizontal curves that extend from roughly 1915T PI SW to 18819 76th Ave West (Lynnwood). All survey work shall be conducted in accordance with the CITY standards and requirements and shall utilize the CITY provided horizontal and vertical datums. Survey Details: Horizontal control: Horizontal Datum NAD83(91), Vertical Datum NAVD88 Roadway centerline: Roadway centerline, stations and street names, bearing & distances between monuments, when possible to obtain without closing lanes. 4/6/2021 5 Packet Pg. 173 6.12.a 761h Ave West Pavement Preservation Project Exhibit A — Scope of Services Right-of-way, property lines & easements: Right-of-way lines from GIS or offset from centerline, property addresses Transportation: Pavement, driveways, curb & gutter;, crosswalks; joints between different pavement types; ADA ramps, sidewalk limits; traffic signal equipment including junction boxes, loops (if any), PPBs, and poles. Utilities: Surface and underground locations of water, sewer, storm drain; gas & electric; telecommunications such as utility manholes, vaults, inlets valves catch basins, hydrants, cleanouts, and the like. ASSUMPTIONS • Mapping will be prepared in AutoCAD 2020. • CITY GIS and/or as -built data will be used only to depict property lines and rights -of -way. • Property or Right -of -Way determination will not be included in the survey work. • Preparation or analysis of legal description is not included in the work. DELIVERABLES • Topographic Survey of project intersections and selected streets as described herein. • Land XML files of everything in the Project Area C. Field Data Collection The CONSULTANT shall construct a project centerline for the basemap with stationing beginning at an identifiable point as determined by monuments or curb extensions from an intersecting street. The construction stationing will be generated using a wheel counter in the field. Distances will be verified by scaling the CITY -provided plans or aerial photographs. While in the field generating the centerline stationing, the CONSULTANT shall also record all surface features from back of sidewalk to back of sidewalk or where no curb and sidewalk exists, five feet outside of the edge of pavement. This shall include utilities, driveway locations, intersecting street locations, and channelization. D. Base Maps The CONSULTANT shall use the data collected in items A, B and C above to complete the basemap preparation at a scale of one (1) inch equals thirty (30) feet for the corridor. Task breakdown: 50% City of Edmonds 50% City of Lynnwood Surveyed corners in Edmonds: 10—will be reflected in surveyfee Surveyed corners in Lynnwood: 4—will be reflected in survey fee Task breakdown: 50% City of Edmonds 50% City of Lynnwood 4/6/2021 6 Packet Pg. 174 6.12.a 761h Ave West Pavement Preservation Project Exhibit A — Scope of Services Task 3. Geotechnical Analysis A. Subconsultant Coordination The CONSULTANT will coordinate with SUBCONSULTANT to provide geotechnical information (see attached scope of work). B. Geotechnical Review & Options Analysis The CONSULTANT will review the geotechnical analysis and work with SUBCONSULTANT to develop and analyze options for pavement rehabilitation. The SUBCONSULTANT will: ➢ Perform visual assessment of alignment, mark three pavement core locations and arrange utility locates ➢ Prepare street use permit application and traffic control plans and submit to City of Edmonds and City of Lynnwood for approval ➢ Perform pavement coring at 3 locations using a 6-inch diameter core barrel. Shallow excavations using hand digging equipment will be performed to assess base course and subgrade ➢ Pavement cores will be patched with non -shrink grout. ➢ Prepare photographic pavement core logs and present in a letter report along with recommendations for overlay and reconstruction. Task breakdown: 50% City of Edmonds 50% City of Lynnwood Task 4. Environmental Documentation The CONSULTANT will coordinate with the CITY to determine the environmental documentation required for this project. It is assumed this project will be a NEPA Documented Categorical Exclusion which requires the preparation of an Environmental Classification Summary (ECS). The CONSULTANT will prepare a draft ECS for CITY review. CITY comments will be incorporated into the ECS and a final ECS document will be prepared by the CONSULTANT. The CITY will submit the ECS to WSDOT Local Programs. DELIVERABLES Draft ECS Final ECS Task breakdown: 100% City of Edmonds — for federal funding compliance 4/6/2021 7 Packet Pg. 175 6.12.a 761h Ave West Pavement Preservation Project Exhibit A — Scope of Services Task 5. Permits The CONSULTANT will prepare a City of Lynnwood Right -of -Way Permit for the project. The CITY will submit the permit to the City of Lynnwood for approval. The CONTRACTOR will pick up the permit prior to construction. DELIVERABLES ❑ City of Lynnwood Right -of -Way Permit Task breakdown: 100% City of Lynnwood —for City of Lynnwood requirements Task 6. Utility Coordination A. Utility Coordination The CONSULTANT will coordinate with other utilities including water, sanitary sewer, stormwater, power, gas, telephone, cable television, and other fiber owners located in the limits of the project. Coordination shall include notifying utilities of upcoming work and coordinating proposed utility improvements, adjustments and relocations required by this project. DELIVERABLES ❑ Notification letter to utilities ❑ Conversation summaries to City Task breakdown: 50% City of Edmonds 50% City of Lynnwood Task 7. Storm Drainage A. Storm Drainage Memo The Consultant shall prepare a Storm Drainage Memo that summarizes the following information: • Project description • Drainage overview ASSUMPTIONS ❑ Detention and water quality treatment, and upgrades to the existing storm sewer system will not be required for this project. ❑ The Storm Drainage Memo will be limited to roughly a three to five page document including figures. 4/6/2021 8 Packet Pg. 176 6.12.a 761h Ave West Pavement Preservation Project Exhibit A — Scope of Services DELIVERABLES ❑ One (1) hard copy of the Storm Drainage Memo and calculations at the time of the 50% PS&E submittal ❑ One (1) hard copy of the final Storm Drainage Memo and calculations at the time of the 90% PS&E submittal. Task breakdown: 100% City of Lynnwood —for City of Lynnwood requirements Task 8. PS&E Design A. Site Evaluations The CONSULTANT shall review on -site conditions for the corridor to identify the specific construction items to be included in the project improvements including paving limits, pavement repair areas, utility castings, pavement markings, and edge treatments. B. Options Analysis The CONSULTANT shall prepare an Options Analysis at roughly the 50% design phase. The Options Analysis will include initial base mapping, site evaluations, geotechnical data, and cost comparisons for up to three different paving options for the 76t" Ave West corridor. Paving options to be considered will include alternatives to a 2" mill and fill of the entire roadway. Options may include pavement repair sections for distressed areas, no work on bike lanes, parking lanes, or two -way -left -turn lanes, varying pavement sections throughout the corridor and other options that will maximize the final paving product throughout the entire corridor while maintaining the project budget. Prior to starting the Options Analysis phase, the CONSULTANT and CITY shall meet to discuss parameters for the options analysis and what types of options should be considered and evaluated. The Options Analysis will be submitted for review by the CITY. The CITY will provide comments and select a preferred alternative. The CONSULTANT shall update the Options Analysis by addressing comments from the CITY and outlining the preferred alternative. C. PS&E PLANS, SPECIFICATIONS & ESTIMATES (PS&E) A Basis of Design memo will be used to document design decisions, provide background information to support to the design process, and outline issues to be resolved. The memo will be provided with the 50% and 90% submittals. Plan Sheet size shall be 22 Inches, height, by 34 Inches, width. Plan Sheets will be prepared at a scale of 1" = 30'. The drawing scales, lettering, and general delineation of the plans will render legible reproduction at half scale (11" x 17" size). 4/6/2021 9 Packet Pg. 177 6th Street South Rehabilitation 6.12.a Exhibit A — Scope of Services The CONSULTANT will be supplied with a "Boiler Plate" version of the CITY Project Manual. The CONSULTANT will edit the "Boiler Plate" version, by supplementing as necessary with project specific information, and by deleting unnecessary special provisions. The CITY shall provide the CONSULTANT with review comments after each milestone submittal. Comments shall be compiled by the CITY. The CONSULTANT shall provide a response for each CITY comment. If there is not clear direction in the comment or there are conflicting comments the CONSULTANT shall provide the CITY with options for how to resolve the issue raised in the comment. The CONSULTANT will implement at QA/QC program and document the process at each milestone submittal. QA/QC documents will be submitted to the CITY at each milestone. COVER SHEET, INDEX AND PROJECT LOCATION MAP Shall include an index listing plan sheet titles as they appear in the plan set, city map and project location, project title, and contract bid number as may be applicable. The vicinity map illustrating the project limits shall be shown on the map on the cover sheet (Assume 1 sheet). LEGEND AND GENERAL NOTES SHEET Provide legend and general notes for the project (Assume 1 sheet) OVERLAY/CHANNELIZATION PLANS (1"=30') Provide roadway plans for the work illustrating all roadway design elements including pavement repair areas, grinding, pavement recycling, paving limits, minor drainage improvements, utility adjustments, minor curb and gutter replacement, edge treatment and channelization. The top view of the plan sheet will show the overlay design and the bottom view will show the channelization design (Assume 11 sheets) CURB RAMP PLANS (1"=10') Provide curb ramp plans for the work illustrating the layout and grading for curb ramps. Plans shall include existing and proposed elevations at tie-in locations, ramp and landing elevations and slopes, and dimensions for all ramp features. (Assume 8 sheets) TRAFFIC CONTROL AND PEDESTRIAN DETOUR PLANS (NTS) Provide traffic control and pedestrian detour plans for construction zones utilized during the project. (Assume 8 sheets) MISCELLANEOUS DETAILS SHEET Provide details for construction elements (Assume 2 sheets) The anticipated sheet list is: Sheet No. Description 1 Cover Sheet, Index and Project Location Map 2 Legend and General Notes 3-13 Overlay/Channelization Plans 19-21 Curb Ramp Plans 22-26 Traffic Control Plans 27-28 Miscellaneous Details 4/6/2021 Packet Pg. 178 6th Street South Rehabilitation 6.12.a Exhibit A — Scope of Services 50% PS&E SUBMITTAL The CONSULTANT shall submit one (1) Basis of Design memo; one (1) electronic set of half-size plans, one (1) electronic copy of the specification package, one (1) electronic copy of the estimate, and one (1) electronic set of QA-QC documents for the 50% design. The estimate shall be used by the CITY to determine which locations will be included in the 90% PS&E Submittal. 90% PS&E SUBMITTAL The CONSULTANT shall submit one (1) Basis of Design memo; one (1) electronic set of half-size plans, one (1) electronic copy of the specification package, one (1) electronic copy of the estimate, and one (1) electronic set of QA-QC documents for the 90% design. This submittal shall be the complete PS&E and shall include all drawings, quantities, the specification package, and the estimate. 95% PS&E SUBMITTAL TO WSDOT LOCAL PROGRAMS The CONSULTANT shall submit one (1) electronic set of half-size plans, one (1) electronic copy of the specification package, one (1) electronic copy of the estimate, and one electronic set of QA-QC documents for the 90% design. This submittal shall be the complete PS&E and shall include all drawings, quantities, the specification package, and the estimate. 100% PS&E SUBMITTAL The CONSULTANT shall submit one (1) electronic set of half-size plans, one (1) electronic copy of the specification document, one (1) electronic copy of the estimate and one (1) electronic copy of the QA-QC documents for the 100% design. This submittal shall be the complete PS&E and shall include all drawings, quantities, the specification package, and the estimate. FINAL PS&E SUBMITTAL The CONSULTANT shall submit one (1) electronic set of half-size plans, one (1) electronic copy of the specification document, and one (1) electronic copy of the estimate for the FINAL PS&E, which shall include all drawings complete, the CONSULTANT's stamp and signature, the quantities complete, the specifications package ready to advertise for bid, and the final Engineer's estimate of cost. An electronic copy of the final submittal will also be uploaded by the CONSULTANT to Builder's Exchange. ASSUMPTIONS ❑ PS&E submittals shall be electronic ❑ All reproduction costs for plans and specs will be reimbursed by the CITY. ❑ Construction Estimates will be prepared in accordance with the City's estimating policy ❑ PS&E documents will be prepared in accordance with the WSDOT LAG Manual ❑ Separate Bid Schedules for the City of Edmonds (federal participating) and City of Lynnwood (non- participating) will be used. DELIVERABLES ❑ 50% PS&E Submittal ❑ 90% PS&E Submittal ❑ 95% PS&E Submittal to WSDOT Local Programs ❑ 100% PS&E Submittal ❑ Final PS&E Submittal ❑ Electronic backup (Excel format) for quantity tabulations and unit cost prices broken out separately for each street at the 90%, 100% and Final Submittals Task breakdown: 50% City of Edmonds 50% City of Lynnwood 4/6/2021 Packet Pg. 179 6th Street South Rehabilitation 6.12.a Exhibit A — Scope of Services Breakdown justification: More ramp design in Edmonds, Traffic Control Plans required for Lynnwood Task 9. Maximum Extent Feasible (MEF) Documentation A. Design Process Documentation The CONSULTANT will document the existing and proposed ramp upgrades using the WSDOT MEF Worksheet template spreadsheet or similar spreadsheet provided by the CITY. The following information will be documented based on the existing conditions and the proposed ramp design: ➢ Ramp locations ➢ Ramp dimensions ➢ Ramp slopes ➢ Landing conditions ➢ Curb height The CONSULTANT will attend one (1) field meeting with WSDOT and City of Edmonds staff to review existing ramp conditions and develop a conceptual design approach for existing non -compliant ADA curb ramps. Design decisions will be documented during the design process so they can be incorporated in to the MEF documentations. B. MEF Document Preparation The CONSULTANT will develop the MEF Document that outlines the existing and proposed ramp conditions, compliance with ADA requirements and provides a narrative "Maximum Extent Feasible" justification for non - complaint ramps. The document will include existing and proposed ramp design information as well as a narrative describing design considerations, options and analysis that were evaluated to determine the "maximum extent feasible" was reached. A draft document will be prepared after the 90% submittal and a final document will be submitted with the 100% submittal. DELIVERABLES MEF Document — Draft (at 90% submittal) MEF Document — Final (at 100% submittal) Task breakdown: 67% City of Edmonds — based on number of ramps in Edmonds 33% City of Lynnwood — based on number or ramps in Lynnwood 4/6/2021 4 Packet Pg. 180 6th Street South Rehabilitation 6.12.a Exhibit A — Scope of Services Task 10. LAG Manual Documentation A. Design Process Documentation The CONSULTANT will complete the following LAG Manual documents for review and submittal to WSDOT by the CITY: • Project Development Checklist • Local Agency Design Matrix Checklist - LAG Manual Appendix 42.101 • Local Programs PS&E Checklist and all non-standard Division 1 special provisions to be submitted with 90% PS&E, 95%PS&E, 100%PS&E and Final PS&E submittals. Task breakdown: 100% City of Edmonds —to comply with federal funding requirements Task 11. Bid Support The CONSULTANT shall post the bid documents on Builders Exchange together with all, if any, amendments and/or bidder questions and answers. The CONSULTANT shall provide responses to bidder questions during the bid phase. The CONSULTANT shall prepare addenda in City format as required. CONSULTANT will not charge for addenda if they are needed to correct or clarify errors or omissions in the bid documents. DELIVERABLES ❑ Electronic copies of addenda in PDF format ❑ Electronic copies of signed final PS&E documents in PDF format Task breakdown: 50% City of Edmonds 50% City of Lynnwood 4/6/2021 5 Packet Pg. 181 6.12.a Exhibit B DBE Participation Plar In the absence of a mandatory UDBE, the Consultant shall continue their outreach efforts to provide SBt maximum practicable opportunities. Not applicable Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 182 6.12.a Exhibit C Preparation and Delivery of Electronic Engineering and Other Dati In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is to use in preparing electronic files for transmission to the agency. The format and standards to be provided may include, but are not limited to, the following: I. Surveying, Roadway Design & Plans Preparation Section A. Survey Data See Exhibit A B. Roadway Design Files AutoCAD Civil 3D 2020 per CM Design Group Standards C. Computer Aided Drafting Files AutoCAD Civil 3D 2020 per CM Design Group CAD Standards Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 183 6.12.a D. Specify the Agency's Right to Review Product with the Consultant WSDOT Local Programs and City of Edmonds representatives will review all deliverables and published work products. E. Specify the Electronic Deliverables to Be Provided to the Agency See Exhibit A F. Specify What Agency Furnished Services and Information Is to Be Provided See Exhibit A Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 184 6.12.a K Any Other Electronic Files to Be Provided Electronic products to be provided in the following formats: .xlsx, .docx., .pdf, .pptx, .mpp, .html III. Methods to Electronically Exchange Data email, ftp site, SharePoint site, USB drive, CD or DVD Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 185 6.12.a A. Agency Software Suite Microsoft Office B. Electronic Messaging System Not applicable C. File Transfers Format email, ftp site, SharePoint site, USB drive, CD or DVD Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 186 6.12.a Exhibit D Prime Consultant Cost Computation; See attached Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 187 6.12.a AM Washington State v. Department of Transportation November 24, 2020 Catherine Mirkin, Principal CM Design Group, LLC 1318 East Pike St. Seattle, WA 98122-4020 Re: CM Design Group, LLC Safe Harbor Indirect Cost Rate Extension Dear Ms. Mirkin: Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504-7300 360-705-7000 TTY.1-800-833-6388 www.wsdot.wa.gov Washington State has received approval from our local Federal Highway Administration (FHWA) Division to continue administering the "safe harbor" indirect cost rate program on engineering and design related service contracts, as well as for Local Public Agency projects. We completed our risk assessment for CM Design Group, LLC in October 2014. Our assessment was conducted based on the documentation provided by the firm. The reviewed data included, but was not limited to, a description of the company, basis of accounting, accounting system and the basis of indirect costs. Based on our review, we found the firm eligible to use the Safe Harbor rate. CM Design Group opted to use the Safe Harbor rate, rather than provide a FAR -compliant rate. Based on further review and discussion with the firm, we are issuing an extension of the Safe Harbor Indirect Cost Rate of 110% of direct labor with a field rate, where applicable, of 80% of direct labor for CM Design Group. CM Design Group agreed to improve Internal Controls and timekeeping processes to be able to develop an Indirect Cost Rate Schedule in the future in accordance with the Federal Acquisition Regulations (FAR), Subpart 31. The WSDOT Internal Audit Office has provided guidance and information related to FARs and the AASHTO Audit Guide. You may use the Safe Harbor Rate of 110%, or 80% for field office situations, for agreements entered into prior to June 30, 2021. For agreements entered into after this date, please contact the WSDOT Consultant Services Office (CSO) or our office for guidance. The Safe Harbor Rate will not be subject to audit. Please coordinate with CSO or your Local Programs contact if you have questions about when to apply the Safe Harbor rate to your agreement. If you have any questions, please contact Steve McKerney or me at (360)705-7003. Sincerely, SchatzieTarvey, CPA Agreement Compliance Audit Manager cc: Steve McKerney, Director of Internal Audit Larry Schofield, MS 47323 File Packet Pg. 188 A�cConsultant Fee Calculation Worksheet k co CM DESIGN GROUP City of Edmonds 6.12.a 76th Ave W Overlay - 196th to Olympic View Drive Weighted Guidelines Factor Rate Weight Value Degree of Risk 25 0.25 6.25 Relative Difficulty of Work 21 0.2 4.2 Size of Job 15 0.34 5.1 Period of Performance 15 0.25 3.75 Assistance by the State 15 0.35 5.25 Sub -consulting 10 0.25 2.5 Totall I27 Packet Pg. 189 G Exhibit B - Fee Estimate k c co CM DESIGN GROUP City of Edmonds 76th Avenue West Pavement Preservation Project 4/6/ Task Principal -in -Charge Project Manager Design Engineer 3 Design Engineer 1 Edmonds Lynnwood Edmonds I Lynnwood Edmonds I Lynnwood Edmonds I Lynnwood Labor Hours_ Rate $85.00 $62.00 $36.50 $34.50 1 PROJECT MANAGEMENT & COORDINATION A. Project Management 2.0 2.0 1.0 1.0 $413.0( ' B. Project Schedule & Updates 1.0 1.0 $170.0( C. Coordination Meetings 6.0 6.0 1.0 1.0 $1,093.0( D. Invoices 6.0 6.0 $1,020.0( E. Monthly Progress Reports IN 6.0 6.0 $1,020.0( ' $3,716.01 2 SURVEYING & BASE MAPPING - OVERLAY A. GIS & mapping information 1.0 1.0 4.0 4.0 $462.0( B. Topographic survey 1.0 0.5 3.0 1.0 $273.5( C. Field data collection 6.0 6.0 $438.0( D. 3 Basemap preparation GEOTECHNICAL 8.0 8.0 $584.0( $1,757.51 A. Coordinate with Subconsultant 1.0 1.0 $170.0( Review and options analysis 2.0 2.0 $340.0( , 4 ENVIRONMENTAL A. Draft ECS 4.0 20.0 $1,070.0( ' Final EC S 2.0 8.0 $462.0( 5 PERMITS 1 A. City of Lynnwood Grading Permit 2.0 8.0 $462.0( I 6 UTILITY COORDINATION A. Notification Letters 1.0 4.0 $231.0( 7 Coordination/communication with utilties STORMWATER MEMO 1.0 4.0 $231.0( $462.0( ' A. Draft Stormwater Memo 2.0 16.0 $754.0( Final Stormwater memo 1.01 4.0 20.0 $231.0( 8 PS&E DESIGN - OVERLAY A. Site Visits 4.0 4.0 $394.0( B. Options Analysis Meeting with City 0.5 0.5 0.5 0.5 $121.5( Develop Options 3.0 3.0 8.0 $802.0( Develop Costs 2.0 2.0 4.0 $486.0( Prepare Memo 1.0 1.01 8.0 $462.0( C. PS&E I I 50% Design Cover sheet and index 1.0 1.0 $69.0( Notes and legend 1.0 1.0 $69.0( Overlay/channelization plans 4.0 4.0 40.0 40.0 16.0 16.0 $4,704.0( ; Curb ramp plans 3.0 1.0 20.0 10.0 $1,343.0( RRFB plan 2.0 2.0 8.0 8.0 $924.0( Traffic control plans 3.0 1.0 12.0 12.0 $1,124.0( Miscellaneous details 0.5 0.5 2.0 2.0 $231.0( Specifications Engineer's estimate / quantities 2.0 2.0 2.0 12.0 12.0 $1,294.0( ; Basis of Design memo 2.0 2.0 6.0 6.0 $778.0( ' QA-QC documentation 4.0 4.0 $496.0( 50% design submittal production Sub -Task (50% Design) Total I 1 12.0 100.0 90.01 1.0 1.0 19.0 19.0 $69.0( $11,101.00 Page 1 of 3 Packet Pg. 190 G Exhibit B - Fee Estimate k c co CM DESIGN GROUP City of Edmonds 76th Avenue West Pavement Preservation Project 4/6/ Task Principal -in -Charge Project Manager Design Engineer 3 Design Engineer 1 Edmonds Lynnwood Edmonds I Lynnwood Edmonds I Lynnwood Edmonds I Lynnwood Labor Hours_ Rate $85.00 $62.00 $36.50 $34.50 90% Design Cover sheet and index 0.5 0.5 $34.5( Notes and legend 1.0 1.0 $69.0( Overlay/channelization plans 4.0 4.0 32.0 32.0 16.0 16.0 $4,120.0( Curb ramp plans 3.0 1.0 50.0 25.0 $2,985.51 RRFB plan 2.0 2.0 4.0 4.0 $632.0( Traffic control plans 3.0 1.0 12.0 16.0 $1,270.01 Miscellaneous details 0.5 0.5 4.0 4.0 $377.0( Specifications 12.0 8.0 $1,700.01 Engineer's estimate / quantities 2.0 2.0 2.0 12.0 12.0 $1,294.01 Basis of Design memo 2.0 2.0 6.0 6.0 $778.0( QA-QC documentation 4.0 4.0 $496.0( 90% design submittal production -Task (90% Design) T 95% Submittal to WSDOT/Local Programs 22.5 8.0 99.0 1.0 1.0 $69.0( Address 90% plan comments 2.0 2.0 16.0 20.0 8.0 8.0 $2,206.01 Specifications 8.0 4.0 6.0 $1,392.01 Engineer's estimate / quantities 1.0 2.0 2.0 $231.0( QA-QC documentation 2.0 2.0 $248.0( 95% design submittal production Sub -Task (95% Design) To 100% Design 1.0 22.0 1.0 1.0 $154.0( Address 95% plan comments 2.0 2.0 6.0 8.0 4.0 4.0 $1,127.01 Specifications 4.0 2.0 6.0 $882.0( Engineer's estimate / quantities 0.5 0.5 2.0 2.0 $208.0( QA-QC documentation 2.0 2.0 $248.0( 100% design submittal production Sub -Task (100% Desig Final Contract Documents 6.0 MM 1.0 1.0 .0 $69.0( $2,534.01 Incorporate 100% review comments 1.0 1.0 4.0 4.0 2.0 2.0 $600.0( Prepare Ad -ready PS&E submittal 1.0 1.0 4.0 4.0 $454.0( Upload documents to Builder's Exchange Sub -Task (Final Contract) To MEF Documents 1 0.5 0.5 4 . 278.5 4.0 2.0 53.5 $85.0( $1,139.01 $35,095.5( 9 A. MEF Documentation - Draft 1.0 0.5 8.0 4.0 $531.0( MEF Documentation - Final 1.0 0.5 8.0 4.0 $531.0( 10 LAG Manual Documentation A. Project Development Checklist 8.0 $680.0( Local Agencies Plans Prep Checklist 8.0 $680.0( 11 BID SUPPORT Post bid documents 0.5 0.5 $85.0( Repsond to bidder questions 1.0 1.0 $170.0( Prepare addenda 1.0 1.0 $170.0( Ta PROJECTTOTALS 110.5 46.5 21.5 361.5 274.5 57.5 53.5 $47,367.0( Page 2 of 3 Packet Pg. 191 t` co CM DESIGN GROUP �c�?`�c' Direct Salary Cost Exhibit B - Fee Estimate City of Edmonds 2021 Overlay Program Hours Summary 4/8/2 6.12.a Edmonds Lynnwood Classification Hrs. Rate Cost Cost Principal -In -Charge Edmonds 110.5 $85.00 $9,392.50 Lynnwood 79.0 $85.00 $6,715.00 Project Manager Edmonds 46.5 $62.00 $2,883.00 Lynnwood 21.5 $62.00 $1,333.00 , Design Engineer 3 Edmonds 361.5 $36.50 $13,194.75 Lynnwood 274.5 $36.50 $10,019.25 Design Engineer 1 Edmonds 57.5 $34.50 $1,983.75 Lynnwood 53.5 $34.50 $1,845.75 ' Subtotals 1004.5 $27,454.00 $19,913.00 Safe Harbor Rate 110% $30,199.40 $21,904.30 Fixed Fee 27% $7,412.58 $5,376.51 Total $65,065.98 $47,193.81 Direct Non -Salary Cost , Reproduction, Plans 0 Sheets @ $4.00 /Sheet $0.00 Reproduction, Specs 0 Each @ $55.00 /Each $0.00 Travel, Personal Miles 200 Miles @ $0.54 /Mile $107.00 Courier 2 Trip @ $50.00 /Trip $100.00 $207.00 CM Design Group Total $65,272.98 $47,400.81 i i PACE - Topographic Survey $14,846.00 $10,540.66 $4,305.34 HWA - Geotechnical Support $9,324.00 $4,662.00 $4,662.00 Subconsultant Subtotal $15,202.66 $8,967.34 1 Overlay Design Services Total $80,475.64 $56,368.15 Project Total $136,843.79 1of1 Packet Pg. 192 6.12.a Exhibit E Sub -consultant Cost Computation: The CONSULTANT shall not sub -contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. Refer to section VI "Sub -Contracting" of this AGREEMENT. See attached Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 193 6.12.a Aft Washington State Department of Transportation April 21, 2020 PACE Engineers, Inc. 11255 Kirkland Way, Suite 300 Kirkland, WA 98033 Development Division Contract Services Office PO Box 47406 Olympia, WA 98504-7408 7345 Linderson Way SW Tumwater, WA 98501-6504 TTY: 1-800-833-6388 www.wsdot.wa.gov Subject: Acceptance FYE 20191CR — Risk Assessment Review Dear Erick Shirley: Based on Washington State Department of Transportation's (WSDOT) Risk Assessment review of your Indirect Cost Rate (ICR), we have accepted your proposed FYE 2019 ICR of 177.13% of direct labor. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with your firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 705-7019 or via email consultantrates wsdot.wa.gov. Regards; T��l &-- � ?,&e- ERIK K. JONSON Contract Services Manager EKJ:ah Jonson, Erik Apr 22 2020 9:50 AM cosiSn Packet Pg. 194 6.12.a PACE Engineers, Inc. Multiplier Rate Sheet Project Project Number Multiplier 1.7713 Profit 27.00% Employee Name Classification Direct labor rate OH Fixed Fee Billable rate Bennie Ehrich Senior Project Surveyor $ 48.80 $ 86.44 $ 13.18 $ 148.42 Dennis Boyd Survey Technician V $ 35.33 $ 62.58 $ 9.54 $ 107.45 Petar Georgiev Senior Project Surveyor $ 43.99 $ 77.92 $ 11.88 $ 133.79 William Lovelady Senior Party Chief $ 41.30 $ 73.15 $ 11.15 $ 125.61 Dean Stampfler Survey Technician V $ 35.34 $ 62.60 $ 9.54 $ 107.48 William Hawkins Sr. Principal Surveyor $ 57.93 $ 102.62 $ 15.64 $ 176.19 Nicholas Manusos Survey Technician III $ 30.16 $ 53.42 $ 8.14 $ 91.73 Guy Wirkkala Project Surveyor $ 42.00 $ 74.39 $ 11.34 $ 127.73 Aaron Blaisdell Sr. Principal Surveyor $ 74.52 $ 132.00 $ 20.12 $ 226.64 Eric Slind Survey Technician III $ 28.00 $ 49.60 $ 7.56 $ 85.16 Jack Seeds Survey Project Manager $ 51.68 $ 91.55 $ 13.95 $ 157.18 Justo Crespo Survey Technician V $ 52.50 $ 92.99 $ 14.18 $ 159.67 Paul Albertine Survey Tech II $ 25.00 $ 44.28 $ 6.75 $ 76.03 Oliver Fernandez Survey Technician 1 $ 21.00 $ 37.20 $ 5.67 $ 63.87 DuWayne Brave Survey Tech IV $ 35.34 $ 62.60 $ 9.54 $ 107.48 $ 19.00 $ 33.65 $ 5.13 $ 57.78 Packet Pg. 195 PACE 6.12.a Estimate for DIRECT SALARY COSTS: City of Edmonds 76th Ave W. Overlay Date: 03/25/21 Personnel Title Estimated Hours Raw Rates Estimated Cost Lovelady, William Senior Party Chief 32 $41.30 $1322 Hawkins, William Sr. Principal Surveyor 12 $57.93 $695 Slind, Eric Survey Technician III 16 $28.00 $448 Boyd, Dennis Survey Technician V 28 $35.33 $989 Manusos, Nicholas Survey Technician III 16 $30.16 $483 DIRECT NON -SALARY COSTS: a. Travel & Per DieM2 $100 b. Reproduction Expenses $40 C. Utility Locates $850 Total of Direct Salary Costs': $3,937 Overhead at 177.13%1: $6,974 Direct Salary Costs Plus Overhead': $10,911 Fee at 27%1: $2,946 Total Direct Salary': $13,856 Total of Direct Non -Salary Costs' $990 GRAND TOTAL' $14,846 Footnotes: 1 Rounded to the closest whole dollar 2 Mileage paid at the current standard mileage rate established by the Internal Revenue Service (IRS). 3 Attach Estimate of Consultant Costs and Estimated Hours sheet for each sub consultant. Packet Pg. 196 6.12.a Aftk Washington State Department of Transportation June 26, 2020 HWA GeoSciences, Inc. 21312 30th Drive SE, Suite 110 Bothell, WA 98021 Subject: Acceptance FYE 2019 ICR — CPA Report Dear Vasiliy Babko: Development Division Contract Services Office PO Box 47408 Olympia, WA 98504-7408 7345 Underson Way SW Tumwater, WA 98501-6504 TTY:1-800-833-6388 www.wsdot.wa.gov We have accepted your firms FYE 2019 Indirect Cost Rate (ICR) of 194.86% of direct labor (rate includes 0.41% Facilities Capital Cost of Money) based on the "Independent CPA Report," prepared by T-MAX CPA. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with the firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 705-7019 or via email consultantratesAwsdot.wa.gov. Regards; ERIK K. JONSON Contract Services Manager EKJ:ah Jonson, Erik Jun 26 2020 12:37 PM cosi8n Packet Pg. 197 6.12.a Project Cost Estimate 76th Avenue W Overlay Project Edmonds, Washington Prepared for CM Design =I, HWAGEDSCIENCES INC HWA Ref: 2021-033 Datec 6-Apr-21 Prepared By: BKH Scope of Work Perform visual assessment of alignment, mark 3 pavement core locations and arrange utility locates. Prepare Street Use permit application and traffic control plans and submit to the City of Edmonds for approval. This estimate assume flaggers will be required for traffic control. Perform 6-inch diameter pavement cores at 3 locations. Shallow excavations using hand digging equipment will be performed to assess base course and subgrade. Cores will be patched with Aquaphalt. Create photographic pavement core logs and present in a letter report along with recommendations for overlay and reconstruction. ESTIMATED HWA LABOR: WORK TASK DESCRIPTION PERSONNEL & 2021 HOURLY RATES Geol. VIII E r. V I I Geol. III Geol III CAD Contracts Clerical TOTAL HOURS TOTAL AMOUNT $72.20 1 $72.50 $33.00 $36.20 $29.12 $39.00 $26.44 Pro'ect Setup/Coordination 2 1 3 184 Visual Assessment/Mark Corea/Utility Locates 6 6 35 PrepareStreetUsePermit&TCP 1 2 3 145 Perform Pavement Coring8 8 16 554 Pr a PhotoaraDhic Core Logs 1 2 3 145 En ineai AnalysesandLette Report 2 8 2 2 1 15 $881 DIRECT SALARY COST: LABORATORY TEST SUMMARY: 18 8 14 Test Est. No. Tests Unit Cost Total Cost Grain Size Distribution 0 100 Atterbeng Limits(plasticity index 0 175 CBR/Proctor 0 $500 $0 LABORATORY TOTAL: 46 $2,344 ESTIMATED DIRECT EXPENSES: M i I eage @ IRS rate $100 Per Diem $0 FWD Teed ng Rate (@ $250/hr) $0 Pavement Coring (@ $60/core) $180 Traffic Control $1,500 Laboratory Testing $0 TOTAL DIRECT EXPENSES 1 $1,780 PROJECT TOTALSAND SUMMARY: Direct Salary Cost: $2,344 OH @ 194.86%- DSC $4,567 Fee (07 27% * DSC $633 Total Labor Cost $7,544 Direct Expenses $1 780 GRAND TOTAL: $9% Assumed Conditions: 1. All costs are estimated, and may be increased or decreased within the limits of the total budget at the discretion of HWA's project manager. 2. No permit fees will be required by the City. 2021-033 76th Ave Overlay 04-01-20.xis Packet Pg. 198 6.12.a Exhibit F Title VI Assurance: During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the "REGULATIONS"), which are herein incorporated by reference and made a part of this AGREEMENT. 2 Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub -consultants, including procurement of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when this AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. 3. Solicitations for Sub -consultants, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub -contract, including procurement of materials or leases of equipment, each potential sub - consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT's obligations under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports: The CONSULTANT shall provide all information and reports required by the REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the AGENCY, the STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Non-compliance: In the event of the CONSULTANT's non-compliance with the non- discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to: • Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT complies, and/or; • Cancellation, termination, or suspension of this AGREEMENT, in whole or inpart. fz Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub -consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a sub -consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the a interests of the United States. Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 199 6.12.a Exhibit G Exhibit G-1(a) Exhibit G-1(b) Exhibit G-2 Exhibit G-3 Exhibit G-4 Certification Document Certification of Consultant Certification of Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying Certificate of Current Cost or Pricing Data Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 200 6.12.a Exhibit G-1(a) Certification of Consultant I hereby certify that I am the and duly authorized representative of the firm of CM Design Group, LLC whose address is 1318 East Pike Street Seattle, WA 98122 and that neither the above firm nor I have a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this AGREEMENT; b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (ifany); I acknowledge that this certificate is to be furnished to the Clty of Edmonds and the Federal Highway Administration, U.S. Department of Transportation in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. CM Design Group, LLC Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 201 Exhibit G-1(b) Certification of City of Edmonds 6.12.a I hereby certify that I am the: 0 Mayor ❑ Other of the City of Edmonds and CM Design Group, LLC or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a) Employ or retain, or agree to employ to retain, any firm or person; o b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any): I acknowledge that this certificate is to be furnished to the Washington State Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Signature Date Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 202 6.12.a Exhibit G-2 Certification Regarding Debarment Suspension and Other Responsibility Matters - Primary Covered Transactions L The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; an D. Have not within a three (3) year period preceding this application / proposal had one or more public transactions (Federal, State and local) terminated for cause or default. II. Where the prospective primary participant is unable to certify to any of the statements in this certification such prospective participant shall attach an explanation to this proposal. CM Design Group, LLC Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 203 6.12.a Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment, or modification of Federal contract, grant, loan or cooperativeAGREEMENT. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the require certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier sub -contracts, which exceed $100,000 and that all such sub -recipients shall certify and disclose accordingly. CM Design Group, LLC Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 204 6.12.a Exhibit G-4 Certification of Current Cost or Pricing Data This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer's representative in support of as Of April 8, 2021 ** * are accurate, complete, and current This certification includes the cost or pricing data supporting any advance AGREEMENT's and forward pricing rate AGREEMENT's between the offer or and the Government that are part of the proposal. Firm: CM Design Group, LLC Principal Signature Title Date of Execution *Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project tit] v **Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached. M ***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the Q contract price was agreed to. Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 205 6.12.a Exhibit I Alleged Consultant Design Error Procedure: The purpose of this exhibit is to establish a procedure to determine if a consultant has alleged design error is of a nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1 Potential Consultant Design Error(s) is Identified by Agency's Project Manager At the first indication of potential consultant design error(s), the first step in the process is for the Agency's project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded projects, the Region Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed documentation than is normally required on the project. Examples include all decisions and descriptions of work, photographs, records of labor, materials, and equipment. Step 3 Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed further, the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manager and any personnel (including sub -consultants) deemed appropriate for the alleged design error(s) issue. Step 4 Attempt to Resolve Alleged Design Error with Consultant After the meeting(s) with the consultant have been completed regarding the consultant's alleged design error(s), there are three possible scenarios: It is determined via mutual agreement that there is not a consultant design error(s). If this is the case, then the process will not proceed beyond this point. It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case, then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement with the consultant. The settlement would be paid to the agency or the amount would be reduced from the consultant's agreement with the agency for the services on the project in which the design error took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements. No further action is required. • There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5. Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 206 6.12.a Step 5 Forward Documents to Local Programs For federally funded projects, all available information, including costs, should be forwarded through the Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General's Office for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs for federal reimbursement. If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount of federal participation in the agreed upon resolution of the issue. If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or by litigation. Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 207 6.12.a Exhibit J Consultant Claim Procedure! The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s) total a $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement's scope of work, they may be entitled to a claim. The first step that must be completed is the request for consideration of the claim to theAgency's project manager. The consultant's claim must outline the following: • Summation of hours by classification for each firm that is included in the claim • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; • Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; and • Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation After the consultant has completed step 1, the next step in the process is to forward the request to the Agency's project manager. The project manager will review the consultant's claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's recommendation for federal participation in the claim to the WSDOT Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs (if applicable), and FHWA (if applicable) agree with the consultant's claim, send a request memo, including backup documentation to the consultant to either supplement the agreement, or create a new agreement for the claim. After the request has been approved, the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures. Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 208 6.12.a Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s) If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied by the consultant regarding the claim; • Agency's summation of hours by classification for each firm that should be included in the claim • Any correspondence that directed the consultant to perform the additional work; • Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associate with the additional work; • Explanation regarding those areas in which the Agency does/does not agree with the consultant's claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s); and • Recommendations to resolve the claim. Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s) and rationale utilized for the decision. Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit Local Agency A&E Professional Services Agreement Numb Negotiated Hourly Rate Consultant Agreement Revised 0110112020 Packet Pg. 209 ATTACHMENT 1 - LYNNWOOD PROJECT AREA6.12.b-] ZIT. SEE DETAILA 1 y l a '� -- � `• ct Aft , 71 ja np �a A i i S l ;I ' __ -�' .ter`: ,• ` ��'-' yry 7s 1 i {"-_, lip E- DMONDS 6.13 City Council Agenda Item Meeting Date: 04/20/2021 Approve Pedestrian Easement at 8609 244th St. SW Staff Lead: Rob English Department: Engineering Preparer: Sydney Hall Background/History On October 16, 2018, City Council approved a pedestrian easement to provide 5 feet of sidewalk clearance behind the mailbox serving the multi -family development. On April 13, 2021, staff presented this item to the Parks and Public Works Committee and the committee placed the item on the April 20, 2021 consent agenda for approval. Staff Recommendation Approve the pedestrian easement at 8609 244th St. SW Narrative The City of Edmonds is currently reviewing the final short plat documents for the development project, Ashwood - Meitzner Multi -Family, which includes construction of three multi -family buildings (11 unit lots) at 8609 2441" St SW. The revised plans for this project require an additional pedestrian easement width of 0.5 ft that extends across the full property frontage. This additional easement area accommodates the required sidewalk width of 7ft. The pedestrian easement area increases slightly for the mailbox installation. Attachments: Exhibit 1 - Vicinity Map Exhibit 2 Ashwood-Meitzner Site Plan Exhibit 3 Easement Detail Packet Pg. 211 6.13.a City of Edmonds 8609 244th St SW Y 241 Sr .i l •. i �j 21011 w w 24105 0 2411v ~ I411-i }j odd 241 +e 2 •tl r, 7.5I f' t4 242Na STSW 8706 8"20 86A 4 4 � }' 8625 00 a:l•t 4 ti A 0GH W4p 0 910 0 � o A 90A`F 2� 242ND ST SW H r� sgH►GHw g9 p� AY 99 OFFRAMP pMdNUS WAY Y�.99 0FVP sA N3� 1 81l 8509 fi 8431 1601 I 8603 8605 8515 244TH-STSW- - +EDMOND.� " KING COUNTY KING COUNTY SHORELINE 81 Al Legend I 1 1: 4,514 Notes 188.08 376.2 Feet This map Is a user generated static output from an Internet mapping site and is f reference only. Data layers that appear on this map may or may not be accural /GS 1984_Web_Mercator_Auxiliary_Sphere current, or otherwise reliab i City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTIC CITY OF EDMONDS FINAL PLAT PROJECT NO. PLN20170047 1 6.13.b I LINE TABLE LINE LENGTH BEARING L 1 19.00 N 00'5256" E L2 4.50 N 89'07'04" W L3 4.50 N 89'07'04' W L4 19.00 N 00'5256" E L5 19.00 N 00'5256" E L6 4.53 N 89'07'04" W L7 4.47 N 89'07'04" W LB 19.00 N 00'5256" E L9 19.00 N 89'07'04" W L10 4.50 N 00'5256" E L11 4.50 N 00'5256" E Lit 19.00 N 89'07'04" W L13 19.00 N 89'07'04' W L14 4.50 N 003256" E L15 4.50 N 00'5256" E Lib 19.00 N 89'07'04" W L17 19.00 N 89'07'04" W L18 4.50 N 00'5256" E L19 4.50 N 00'5256" E L20 19.00 N 89'07'04" W L21 19.00 N 89'07'04" W L22 4.50 N 00'5256" E L23 4.50 N 00'5256" E L24 19.00 N 89'07'04" W L25 19.00 N 89'07'04' W L26 4.50 N 00'5256" E L27 4.50 N 00'5256" E L28 19.00 N 89'07'04" W L29 19.15 N 89'07'04" W L30 4.50 N 00'5256" E L31 4.50 N 00'5256" E L32 19.15 N 89'07'16' W L33 2.04 N 79'5441" E L34 9.45 N 89'06'08" W L35 11.00 N 00'5256" W L36 2.04 N 795441" E L37 12.09 N 89'07'04" W L38 5. TO N 01'00'46" E CURVE TABLE CURVE LENGTH RADIUS DELTA ANGLE Cl 18.69 25.00 42'50'37" C2 18.69 25.00 42'50'37- C3 7.87 5.00 90-07'50" EQUIPMENT & PROCEDURES MEiHW OF SURVEY SURVEY PERFORMED BY RELD TRAVERSE INSTRUMENiA110N: LEICA TS15 ROBOTIC ELECTRONIC TOTAL STATION PRECLWN: MEETS OR EXCEEDS STATE STANDARDS WAC 332-130-090 BASIS OF BEARING: THE SOUTH LINE OF SECTION 31 BETWEEN THE SOUTHWEST CORNER AND THE SOUTH QUARTER CORNER, AS THE BEARING OF N 89'07'04" W. LEGEND LOT i TRACT 999 I LOT 11 0.50' 0I.50, L3I+3' L35 0.Iy50' 90===.1� ---- =��25.93' N 89'07'04" W 130.04' r r 0 90' EASEMENT WIDENS AROUND MAILBOX PUBLIC PEDESTRIAN EASEMENT DETAIL NOT TO SCALE LEGAL DESCRIPTIONS - NEW LOT 1 LOT 1 OF CITY OF EDMONDS SUBDIVISION NO. PLN 20170047 SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. LOT 2 LOT 2 OF CITY OF EDMONDS SUBDIVISION NO. PLN 20170047 SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. LOT 3 LOT 3 OF CITY OF EDMONDS SUBDIVISION NO. PLN 20170047 SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. LOT 4 LOT 4 OF CITY OF EDMONDS SUBDIVISION NO. PLN 20170047 SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. LOT 5 LOT 5 OF CITY OF EDMONDS SUBDIVISION NO. PLN 20170047 SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. LOT 6 LOT 6 OF CITY OF EDMONDS SUBDIVISION NO. PLN 20170047 SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. LOT 7 LOT 7 OF CITY OF EDMONDS SUBDIVISION NO. PLN 20170047 SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. LOT 8 LOT 8 OF CITY OF EDMONDS SUBDIVISION NO. PLN 20170047 SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. LOT 9 LOT 9 OF CITY OF EDMONDS SUBDIVISION NO. PLN 20170047 SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. LOT 10 LOT 10 OF CITY OF EDMONDS SUBDIVISION NO. PLN 20170047 SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. LOT 11 LOT 11 OF CITY OF EDMONDS SUBDIVISION NO. PLN 20170047 SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. DESIGNATED PARKING SPACES PARKING SPACES ARE DESIGNATED ON THE PLAT AS GI-G10. SAID SPACES ARE FOR GUEST PARKING AND ARE PART OF TRACT 999. i I (SHORT SUBDIVISION (SHORT SUBDIVISION S2000-151 FOUND REBAR W/CAP j ZA 9006320 SP 0.1'(N), 0.2'(W) OF 4' DRAINAGE EASEMENT AFN 9503205003) AFN 200108155002) STAMPED "17068" CALC'D PROP. COR. FOR DISPERSION TRENCH FENCE COR. 0.1'(W), I & STORMWATER UTILITIES END OF FENCE 0.3'(W), -- -- ---- 0_7'(N) OF SET CORNER N 89'07'04" W 130.04 WOOD FENCE 1.4'(N) OF SET CORNER ------- -* -x- ---------------------------J SET REBAR EAST 44'54 4.00'= = ' - - - 40.53 -, - 44.97- - - SET REBAR W/CAP OFFSET 1.0' EAST OF w CORNER ON PROP. LINE 2.5'-mow I OFFSET 1.0' WEST OF JL6 CORNER ON PROP. LINE -------------------- in - B.F. ; N o I B.F.7 62,658 SF2,631 SF ! 2,301 SFPERMIT NO. '� Lai PERMIT NO. ! L7 i PERMIT NO. iBLD2017-1338 BLD2017-1339 j BLD2017-1340 B.F. -'-------'r - N 89'07'04" W _ N 89'07'04"i W N 89'07'04" W 40.04' \ 31.50' I 40.50'11 TRACT,9991-------1 (SHORT SUBDIVISION g � SP 392 (8-78) I PRIVATE ACCESS ROAD &GUEST PARKING STALLS M AFN 7901020099) L T ---- i0,570 SF N 89'07'04" W------ I- I N 89'07'04" W 46.33' BLOCK 31 I I ; 8 HANBURY'S 10' 1 Q ELECTRICAL w 2,184 SF SOUND VIEW TRACTS ELI� w <o I o VOL. 7, PG. 20 EASEMENT vo 2,716 SF o ! PERMIT N0. PERMIT N0. o I N H BLD2017-IJ41 Ii BLD2017-1337 N I N i ....... O.__ B.F. OM L9........... B.F. '5 _ I !I ©0 N 89-07'04" W S L32- _ N 89'07'04" W I ---------------- 0 33.89' n © I I ? B.F. ! w o .----------- � ------ WATER EASEMENT L29 yl w I LOT i B.F. ; wI 124' ;o, ? AFN 202101140487 j N w o hb I N O'• 9 O O 0 Z215 SF ;N Q Ida 8 v 2,744 SF z 'cv'.� PERMIT NO. o n I z PERMIT NO. L07 2 n ! BLO2017-1336 z I8 o BLD2017-1342 j 00 ; Z`------------- -- L28- - J o L 13 ----- - -------------- N 89'07'04" W N 89'07'04" W 34.04' 34.00' --------------- L25 - - ¢ L 1 g -- -' END FENCE w ',we I 10 UX LI. ES CHATEAUX PROP.)OF LINE o Z h o I Qj, 2,214 SF o (CONDOMINIUM o Mj PERMIT NO. ) 2,746 SF � oI AFN 7803170256 PERMIT NO. g v I z BLD2017-1343 BLD2017-1335 z I I B.F. ! - L 17 ----- co --------- iII I 11 N 89'07'04" W L24- 3o N 89'0T04' L20'----- -__------ '-- Xh !34.04' -W 1N..__--L1 �wozo IIIoho•- -•3i - -- 3_,_28_0C 3S FB.Fw PERMIT NO . BLD2017-134 4 2752 SF PRIVATE PERMIT NPEDESTRIAN BLD201EASEMENT3 -------------- '_________ OF PROP. LINE 7 WOOD FENCE COR. 1.4(W) FENCE -------- 2 89'07'04" N '04" W 130.04' 53.00' - - - - - - - - - - - - - - - - - - FOUND 1" IRON PIPE PUBLIC 0.6'(W), 0.4'(S) OF 10' ELECTRICAL & PEDESTRIAN 12' X 10' PUBLIC PEDESTRIAN FOUND CASED CONC. MON. FOUND 2-1/2- BRASS DISC COMMUNICATIONS CALC'D PROP. COR. EASEMENT ENTRY SIGN EASEMENT TO THE CITY o W/TACK IN 2" IRON PIPE SURFACE MON. ON C/L W/k" EASEMENT TO THE CITY EASEMENT (SEE DETAIL) i9 DOWN 1.0, SEPTEMBER 2016 SEPTEMBER 2016. AFN 201911260747 (SEE DETAIL) -- - N 89'07'04" W-1242_84' _ 44638' i SOUTH 114 T2 CORNER _ _ _ 735_.47' SEC. 31 T27N R4E FOUND CASED CONC. MON. W/ N 89'07'04" W 1181.85' (BASIS OF BEARING) - - - - - 3-1/2" BRASS DISC & DOWN 1.0, SEPTEMBER 2016 244TH ST. S. W. SW CORNER, SEC. 31 T27N R4E • SET 1/2" X 24" REBAR & CAP STAMPED "L.S. 37536" BOUNDARY LINE o FOUND REBAR & CAP AS NOTED LOT LINE O FOUND CASED CONC. MON. AS NOTED RIGHT OF WAY CEMERUNE 4 RIGHT OF WAY CENTERLINE RIGHT OF WAY B.F. BUILDING FOUNDATION UTILITY EASEMENT ADDRESS NOTE ALL UNIT LOTS ARE ADDRESSED AT 8609 244TH ST SW, FOLLOWED BY THE UNIT LOT NUMBER. E.G. UNIT LOT 1 IS AS FOLLOWS: 8609 244TH ST SW 1 SCALE: 1 " = 30' ME 0 30 60 �44of ."Sig, e P 1 z �437536 OfSTY, dQ'� 7�'AL LAt� Pacific Coast Surveys, Inc. LAND SURVEYING & MAPPING P.O. SOX 13619 MILL CREEK, WA 98o82 PH. 425.512•7099 FAX 425-357.3577 www.PCSurvevs.net A.F. NO. SUBDIVISION FOR: SHEET 2 Of 3 ASHWOOD COURT Cn 5E 114 5W 114, 5EC.31, T.27N., R.4E., W.M. DRAWN BY DATE DRAWING FILE NAME SCALE IGM 3.10.21 161l4gfpm.dwg 1" = 30Packet Pg. 213 6.13.c Mietzner — Ashwood Court PLN2017-0047 8609 2441" St SW Public Pedestrian Easement Detail: Easement area is 0.5' across the frontage widening to 0.9' behind the mailbox installation. LOT I TRACT' 99 LOT' I I' Q-W 4 L35 A25.93, N 9'0 '04' W 130.04' PUBLIC PEDESTRIAN EASEMENT T DETAIL Packet Pg. 214 6.14 City Council Agenda Item Meeting Date: 04/20/2021 Award Construction Contract for the Phase 8 Sewerline Replacement Project Staff Lead: Rob English Department: Engineering Preparer: Sydney Hall Background/History On April 13, 2021, staff presented this item to the Parks and Public Works Committee and the committee placed the item on the April 20, 2021 consent agenda for approval. Staff Recommendation Award the Phase 8 Sewerline Replacement construction contract to Rodarte Construction in the amount of $622,119.45 and authorize a management reserve of $124,400. Narrative This project is part of the City's program to replace and upgrade existing sewerlines at various locations around the City that are reaching the end of their useful service life, are undersized and unable to meet current requirements, or has some other existing system deficiency. The project will replace sewer piping with associated services, and structures at various locations around the City. Three construction bids were received on April 2, 2020 and the bids ranged from a low of $622,119.45 to a high of $746,719.93 (Exhibit 3). The engineer's estimate was $630,000.00. Rodarte Construction submitted the low responsive bid of $622,119.45. Construction is expected to begin in late May/early June and be completed by this fall. The project costs are funded by the 423 Sewer Utility Fund (Exhibit 2). Attachments: Exhibit 1 - Phase 8 Sewerline map Exhibit 2 - Phase 8 Sewer Construction Budget Exhibit 3 - Bid Opening Summary Packet Pg. 215 City of Edmonds Mapbook 6.14.b Proposed Construction Budget Description Total Amount Contract Award $ 622,119 Construction Management, Inspection & Testing 20% $ 124,400 Management Reserve (20%) $ 124,400 Total = $ 870,919 Construction Funding Available Funding Total Amount 423 Funds for Phase 8 Sanitary Sewer Replacement $ 870,919 Total = $ 870,919 Packet Pg. 217 6.14.c CITY OF EDMONDS PROJECT NAME: Phase 8 Sanitary Sewer Replacement Project Bid Date: 04/06/2021 ENGINEER'S ESTIMATE $630,00.00 Schedule A - Schedule B - Schedule C - Schedules Contractor 200th St SW Admiral Way 209th St SW A+B+C Total 1 Rodarte Construction $ 298,914.62 $ 1805835.20 $ 142,369.63 $ 6225119.45 2 Kamins Construction $ 257,722.82 $ 2825080.43 $ 134,674.01 $ 6745477.26 3 SRV Construction $ 309,433.26 $ 3015389.79 $ 135,896.88 $ 7465719.93 I Q Packet Pg. 218 6.15 City Council Agenda Item Meeting Date: 04/20/2021 Renewal of Interlocal Agreement with Edmonds School District for Issuance of keys to access school buildings in emergencies Staff Lead: Michelle Bennett Department: Police Services Preparer: Michelle Bennett Background/History This is a renewal of an Inter -local Agreement that has been in place for 5+ years. Staff Recommendation Staff recommends and requests that this ILA be carried forward to the April 27, 2021 Council Business Meeting for approval and authorization of the Mayor's signature by full Council via Consent Agenda. Narrative This is the renewal of an Inter -local Agreement (ILA) between the Edmonds Police Department and the Edmonds School District, which allows for the issuance of keys for officers to access school buildings in emergencies. This agreement will commence May 1, 2021 and shall expire on May 12026, and covers the terms and responsibilities of police officers related to issuance of keys to access buildings in emergencies. This ILA has been approved as to form by the City Attorney. Attachments: ILA with ESD Packet Pg. 219 `P 6.15.a Facilities Operations MattFh Edmonds 20420 68th Ave. W., Lynnwood, WA 98036 Direi SCHOOL DISTRICT 425-431-7334 Office 425-431-7089 Fax Each student learning, every day! www.edmonds.wednet.edu Serving the communities and students of Brier, Edmonds, Lynnwood, Mountlake Terrace, Woodway, and portions of Snohomish County November 4, 2020 Donald F. Anderson Assistant Chief of Police, Support Services Edmonds Police Department 250 5th Ave N Edmonds, WA 98020 Dear Don Per our earlier discussion, enclosed are two copies of the Interlocal Cooperation Agreement (ILA) for issuance of keys to access school buildings in emergencies, between the City of Edmonds and the Edmonds School District. The ILA was approved by the school board on October 27, 2020. Please present the agreements for signature per the City's protocol and return one copy to my attention. To facilitate the actual key check-out, please ask the command officer or patrol sergeant to contact me for an appointment to meet at the District office to account for the keys currently checked out and to re-sign Attachment A, Key Issuance Agreement Form. Sincerely, Carrie H. Kandoll Facilities Operations Support Specialist 20420 68th Ave W I Lynnwood, WA 98037 kandollcAed mands. wed net. ed LI 425.431.7332 cc: Layne Erdman, Safety, Security, & Emergency Preparedness Specialist Packet Pg. 220 6.15.a INTERLOCAL COOPERATION AGREEMENT Between Edmonds School District #15 and City of Edmonds for Issuing Keys/Fobs to Access School Buildings in Emergencies THIS INTERLOCAL AGREEMENT ("Agreement") is made this day of 2020, by and between the Edmonds School District #15 and the City of Edmonds, both municipal corporations under the laws of the State of Washington, hereinafter referred to as "District" and "City" respectively. WHEREAS, the Interlocal Cooperation Act, as amended and codified in Chapter 39.34RCW provides for interlocal cooperation between government agencies, and; WHEREAS, the City is requesting, and the District agrees to, the issuance of keys and electronic access fobs that would provide the Police Department with an emergency response kit to access District schools in the event of an emergency. NOW THEREFORE, the parties agree as follows: 1. GENERAL CONDITIONS 1.1 The Police Department will acknowledge assignment and receipt of the Keys and Fobs by completing the District Key Issuance Form (Attachment A). 1.2 The Police Department shall have responsibility for the Keys and Fobs, which will be maintained in an emergency response kit at all times, or secured in the police department or in a locked single -access location/compartment. 1.3 The Police Department shall not duplicate the District -issued Keys and Fobs. 1.4 The Police Department shall not lend or otherwise permit the Keys and Fobs to be used by any other person unless exigent circumstances exist. 1.5 Keys and Fobs shall be used by the Police Department or its members to access school buildings in the event of a real emergency or lockdown. Access to the school buildings during non -emergencies shall be requested through the District Facility Use Coordinator. Drills, simulations or walk-throughs shall only be conducted with District written approval. 1.6 The Police Department shall immediately notify the District Safety Officer in the event the Keys and/or Fobs are lost. 1.7 There shall be an annual inventory of Keys and Fobs in June of each year. The Police Department, shall present their assigned Keys and Fobs to the District Safety Packet Pg. 221 6.15.a Officer, and the Safety Officer shall confirm they are still assigned and in possession of the Keys and Fobs issued. 1.8 Keys and Fobs are property of the District. The Police Department shall immediately return the Keys and Fobs upon request by the District. 1.9 The Police Department, or its representatives, shall hand -deliver Keys and Fobs being returned and will not send Keys and Fobs through the U.S. mail or inter -District mail. 1.10 The City acknowledges that it may be liable for any damages that are incurred as a result of misuse of the Keys and Fobs that have been issued to the Police Department, which may include the cost of re -keying all affected locks within the school, or any cost arising from losses, damages or destruction resulting from the misuse of Keys and Fobs lost or misplaced while in the City employee's possession. 2. TERM. This Agreement shall commence upon execution by the parties and shall expire on August 31, 2025, unless earlier terminated as provided herein. WITHDRAWAL. Withdrawal of this Agreement by the either party may be accomplished by providing thirty (30) days advance written notice. 4. AMENDMENTS. This Agreement may be amended only upon written agreement of the parties, executed in the same manner as provided by law for the execution of this Agreement. This Agreement shall constitute the full and complete agreement between the parties. 5. DISPUTE. In the event of a dispute between the District and the City arising under this Agreement, the Superintendent of the District and the Mayor of the City shall meet to attempt to resolve the dispute within thirty (30) days' notice from either party of the existence of a dispute. In the event the Superintendent and the Mayor are unable to resolve the dispute within sixty (60) days' notice from either party of the existence of a dispute, the parties shall submit the dispute to a mutually agreed upon private arbitrator for a binding resolution. In the event the parties cannot agree on an arbitrator, one will be appointed by the Presiding Judge of the Snohomish County Superior Court, with costs of arbitration borne equally. The prevailing party shall be entitled to recover reasonable attorneys' fees and costs related to said arbitration. 6. INDEMNIFICATION. The City, its employees, contractors or subcontractors, shall indemnify, hold hannless and defend (including reasonable attorney's fee) the District, its officers and employees (hereinafter "Indemnified Party"), from and against all claims of and liability to third parties (other than liability solely and entirely the fault of the Indemnified Party) for personal or property damage arising from or in connection with the acts, errors, or omissions of City or its officers, employees or subcontractors, in performing the work required by this Agreement. The District and the City will adequately provide through insurance or participation in insurance pooling for loss reserves to provide for their Packet Pg. 222 6.15.a respective liability that could arise in connection with this Agreement. Evidence of coverage will promptly be provided upon request by either party. 7. RELATIONSHIP OF PARTIES. The City and the District are independent contracting parties. City employees, contractors or subcontractors shall not be considered agents or employees of the District for any purpose. City shall be solely and entirely responsible for its employees, contractors or subcontractors during the performance of services under this Agreement. Likewise, the District shall be solely responsible for its employees during the performance of its services under this Agreement. 8. GOVERNING LAW AND STIPULATION OF VENUE. This Agreement shall be governed by the laws of the State of Washington and the parties stipulate that any lawsuit regarding this Agreement must be brought in Snohomish County, Washington. 9. CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND INELIGIBILITY. If federal funds are the basis for this Agreement, the City certifies that neither it nor its principals are presently debarred, declared ineligible or voluntarily excluded from participation in transactions by any federal department or agency. EXECUTED this day of , 2020 Edmonds School District #15 City of Edmonds Dr. Gustavo Balderas Name Superintendent Title Packet Pg. 223 6.15.a KEY/FOB ISSUANCE AGREEMENT FORM - ATTACHMENT A EDMONDS SCHOOL DISTRICT #15 By signing this agreement form, I and the organization I represent agree to the following: 1. I will have responsibility for the Keys(s) and or Key Fob(s) issued to me, shall have the Key/Fob(s) in my possession at all times, or secured in a locked compartment in the police department/vehicle. 2. I will not duplicate the District -issued Key/Fob(s). 3. I will not lend or otherwise permit Key/Fobs(s) to be used by any other person. 4. I will only use Key/Fob(s) to access school buildings in the event of a real emergency or lockdown. Access to the school buildings during non -emergencies shall be requested through the District school staff. Drills, simulations or walk-throughs shall only be conducted with District written approval through the Community Use Office. 5. I will immediately notify the District Safety Officer in the event Key/Fob(s) is/are lost. 6. There shall be an annual inventory of Key/Fob(s). 7. I will return the Key/Fob(s) to the Safety Officer if there is any change to the agency's programs. 8. Key/Fob(s) are the property of the District. I will immediately return the Key/Fob(s) upon request by the District. 9. I will hand -deliver Key/Fob(s) being returned and will not send Key/Fob(s) through the U.S. Mail or inter -District mail. 10. I and the City acknowledge that we may be liable for any damages that are incurred as a result of misuse of the Key/Fob(s) that have been issued to me. Liability may include the cost of re - keying all affected locks within the school, or any cost arising from losses, damages, or destruction resulting from the misuse of Key/Fob(s) lost or misplaced while in my possession or City's possession. Key/Fob Number(s): Keys: GGM-178, ZGGM-178, GMKD-54, M1 Keys: GGM-179, ZGGM-179, GMKD-55, M1 Fobs: For access to: All Edmonds Schools/Properties Received by (signature): Received by (print name): Date Received: Organization Represented: City of Edmonds, Phone Number: Key/Fob(s) Return Date: Received by: Packet Pg. 224 7.1 City Council Agenda Item Meeting Date: 04/20/2021 Public Hearing on Emergency Ordinance 4217 Regarding Prohibition of Removal of Landmark Trees Staff Lead: Kernen Lien Department: Planning Division Preparer: Kernen Lien Background/History The City Council adopted Emergency Ordinance No. 4217 at the March 2, 2021 Council meeting. Pursuant to RCW 36.70A.390 and RCW 35A.63.220, the City Council is required to hold a public hearing within 60 days of adopting if an interim ordinance is adopted without first holding a public hearing. Ordinance No. 4217 established April 20, 2021 as the date for the public hearing. Staff Recommendation Continue the interim ordinance through its current expiration date. Narrative The City Council has been reviewing new tree -related regulations throughout the first quarter of 2021. The primary focus of the updated tree regulations is retaining trees when a property is being developed or redeveloped. During review of these regulations the City Council expressed a desire to broaden tree regulations to apply to all properties, not just properties that are being developed. The City is beginning a Stage 2 of tree regulations update that will apply to all properties, not just those that are being developed. Ordinance No. 4217 was adopted as a 6-month ordinance to protect larger trees while the City develops the next stage of tree regulations. Ordinance No. 4217 applies to all properties within the City of Edmonds. The City Council wanted to protect the largest trees while additional regulations are being developed. As such, this ordinance applies to "landmark trees" which, for the purposes of Ordinance No. 4217, is defined as any tree with a diameter at breast height (DBH) of twenty-four inches or more. The ordinance allows landmark trees to be removed if they are documented to be hazard or nuisance trees or if tree removal is approved with and permitted through a building permit, subdivision, or other land use approval. Attachments: Ordinance No. 4217 2021-03-02 City Council Minutes Excerpt Packet Pg. 225 7.1.a CITY OF EDMONDS, WASHINGTON ORDINANCE NO.4217 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ESTABLISHING AN INTERIM EMERGENCY REGULATION TO PROHIBIT THE REMOVAL OF CERTAIN LANDMARK TREES ON A TEMPORARY BASIS, SETTING SIX MONTHS AS THE EFFECTIVE PERIOD OF THE INTERIM REGULATION, AND DECLARING AN EMERGENCY. WHEREAS, the City Council is in the process of adopting new tree regulations; and WHEREAS, the City Council wants to consider adopting an additional regulation that would provide greater protection to trees of especially significant size; and WHEREAS, such additional regulation for the City Council's consideration may apply to all private properties in the City; WHEREAS, it will take several months for the City to evaluate and consider the merits, scope, and details of such a regulation; and WHEREAS, the City Council desires to adopt the following interim regulation to protect landmark trees while this work can be done; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS DOES ORDAIN AS FOLLOWS: Section 1. Purpose. The purpose of this interim regulation is to temporarily protect certain landmark trees from tree removal as that term is defined in ECDC 23.10.020.S. This N temporary protection will allow the City adequate time to adopt a permanent regulation to govern the removal of such trees. For the purposes of this ordinance, a "landmark tree" shall be defined as any tree with a diameter at breast height (DBH) of twenty-four inches or more. Section 2. Applicability. The exemption contained in ECDC 23.10.040.A shall have no applicability to the provisions of this ordinance. This ordinance shall not apply to any tree Packet Pg. 226 7.1.a removal associated with and permitted through a building permit, subdivision, or other land use approval. Section 3. Prohibition. For as long as this ordinance remains in effect, it shall be unlawful to direct any act of tree removal toward a landmark tree, as that term is defined in Section 1, above, unless the landmark tree also meets the definition of hazard tree in ECDC 23.10.020.G or nuisance tree in 23.10.020.K. Section 4. Duration of Interim Regulations. The interim regulations imposed by this Ordinance shall commence on the date of the adoption of this Ordinance. As long as the City holds a public hearing on the interim regulations and adopts findings and conclusions in support of the interim regulations (as contemplated by Section 5 herein), the interim regulations shall not terminate until six (6) months after the date of adoption, unless it is repealed sooner. Section 5. Public Hearing on Interim regulations. Pursuant to RCW 36.70A.390 and RCW 35A.63.220, the City Council shall hold a public hearing on this interim regulation within sixty (60) days of its adoption. In this case, the hearing shall be held on April 20, 2021 unless the City Council, by subsequently adopted resolution, provides for a different hearing date. No later than the next regular Council meeting immediately following the hearing, the City Council shall adopt findings of fact on the subject of this interim regulations and either justify its continued imposition or cancel the interim regulations. N Section 6. Severability. If any section, sentence, clause or phrase of this Ordinancele should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. PA Packet Pg. 227 7.1.a Section 7. Declaration of Emergency_. The City Council hereby declares that an emergency exists necessitating that this Ordinance take effect immediately upon passage by a majority vote plus one of the whole membership of the Council, and that the same is not subject to a referendum. Without the immediate adoption of these interim regulations, the City faces the possible removal of landmark trees. Therefore, the interim regulation must be imposed as an emergency measure to protect the public health, safety and welfare, and to prevent the removal of landmark trees. This Ordinance does not affect any existing vested rights. Section 8. Publication. This Ordinance shall be published by an approved summary consisting of the title. Section 9. Effective Date, This Ordinance shall take effect and be in full force and effect immediately upon passage, as set forth herein, as long as it is approved by a majority plus one of the entire membership of the Council, as required by RCW 35A.12.130. If it is only approved by a majority of the Council, it will take effect five days after passage and publication. APPROVED: l MANOR MIKE NELSON ATTEST/AUTHENTICATED: Cl ER , SC TT EY r N e Packet Pg. 228 7.1.a APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADA FILED WITH THE CITY CLERK: March 2, 2021 PASSED BY THE CITY COUNCIL: March 2, 2021 PUBLISHED: March 5, 2021 EFFECTIVE DATE: March 2, 2021 ORDINANCE NO. 4217 n N le Packet Pg. 229 7.1.a SUMMARY OF ORDINANCE NO. 4217 of the City of Edmonds, Washington On the 2„d day of March, 2021, the City Council of the City of Edmonds, passed Ordinance No. 4217. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ESTABLISHING AN INTERIM EMERGENCY REGULATION TO PROHIBIT THE REMOVAL OF CERTAIN LANDMARK TREES ON A TEMPORARY BASIS, SETTING SIX MONTHS AS THE EFFECTIVE PERIOD OF THE INTERIM REGULATION, AND DECLARING AN EMERGENCY. The full text of this Ordinance will be mailed upon request. DATED this 2nd day of March, 2021. CI Y CLERK, SCOT ASSEY Packet Pg. 230 7.1.a Everett Daily Herald Affidavit of Publication State of Washington } County of Snohomish } ss Dicy Sheppard being first duly sworn, upon oath deposes and says: that he/she is the legal representative of the Everett Daily Herald a daily newspaper. The said newspaper is a legal newspaper by order of the superior court in the county in which it is published and is now and has been for more than six months prior to the date of the first publication of the Notice hereinafter referred to, published in the English language continually as a daily newspaper in Snohomish County, Washington and is and always has been printed in whole or part in the Everett Daily Herald and is of general circulation in said County, and is a legal newspaper, in accordance with the Chapter 99 of the Laws of 1921, as amended by Chapter 213, Laws of 1941, and approved as a legal newspaper by order of the Superior Court of Snohomish County, State of Washington, by order dated June 16, 1941, and that the annexed is a true copy of EDH921288 ORDS 4216-4218 as it was published in the regular and entire issue of said paper and not as a supplement form thereof for a period of 1 issue(s), such publication commencing on 03/05/2021 and ending on 03/05/2021 and that said newspaper was regularly distributed to its subscribers during all of said period. The amount of the fee for such public tion is $42.0 - Subs *bed and sworn bBfDT8. me on this Linda Phillips z�— Y Public day of f anlNaehington i+xPites08z7 A.A A . f Notary Public in and for the State of Washington. City of Edmonds - LEGAL ADS 114101416 SCOW PASSEY Packet Pg. 231 Classified Proof 7.1.a ORDINANCE SUMMARY of the City Of E'lm'nds, Washlnl%on On the 2nd clay of March. Z021, she CISy Council of the CItV al EdmeRds, passed the faaOWing Oh7lnant,!, the summaries of said ordinances ton0itfn9 eI We% arm ofoulded as follows: RANCE L3_14 AN ORDINANCEODINOF EDMONl7S, WASHINGTON. AMENDING ORDINANCE NO. 4211 AS A RESULT OF "NTICtPA7E0 'TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME $DILL BECOME EFFECTIVE ORDINA NO.4217 AN ORDINANCE OF �H CITY OF EDMONDS, WASHINGTON,. ESTABLISHING AN INTERIM EMERGENCY REGULATION To PROHIBIT THE REMOVAL OF CERTAIN LANDMARK. TREES ON A TEMPORARY BASIS, SETTING SIX MONTHS AS THE EFFECTIVE FIERIOD OF THE INTERIM REGULATION, AND DECLARING AN EMERGENCY ORDINANCE NO 4218 AN ORDINANC8 OF OF EDMONDS, WASHINGTON. REPEALING EXISTING TREE CUTTING REGULATIONS, ADOPTING NEW TREE RELATED REGULATIONS, NEW CONSERVATION SUBDIVISION DESIGN REGULATIONS, AND ESTABLISHING A NEW TREE FUND The full text of these OrdinOneas will DO m9310a upon request. DATED this 2nd Onyy Of March, 2021. CITY CLERK. SCOTT PASSEY Published: March 5, 2021, EDH921288 r N e Proofed by Sheppard, Dicy, 03/08/2021 09:45:49 am Page: 2 Packet Pg. 232 7.1.b canopy around the trees which he assumed was relative to the DBH size, but he doubted they actually measured the tree crown diameter. Surveyed locations of tree are not always required and he assumed the tree canopy diameter would be estimated. Councilmember Distelhorst relayed his understanding that it would be a best guess rather than a measurement. Mr. Lien displayed a site plan that illustrate tree locations with the DBH with some sort of canopy around it. He pointed out a 40" tree and the canopy, a smaller tree with a smaller canopy, an 18" tree with a slightly bigger canopy, and a grove of trees and their canopy. Site plans typically show a canopy but he assumed it was an estimate rather than measured. Councilmember Distelhorst observed that would be acceptable under Council President Paine's amendment. Mr. Lien said he would expect to see that but rather than estimated crown diameters it would be a little related to what was actual on the ground. COUNCILMEMBER OLSON MOVED TO ADD "ESTIMATED" PRIOR TO "TREE CROWN DIAMETER." COUNCIL PRESIDENT PAINE ACCEPTED THAT AS A FRIENDLY AMENDMENT. Councilmember K. Johnson said she will vote against the amendment for the simple reason that the tree crown for conifers is insignificant compared to the drip line which show the broadest part of the tree. Confers' more global shape is equivalent to the crown line of tree. She viewed this as an added step that developers did not need to provide as the current regulations were adequate. For trees more closely associated, the site plan illustrates protection for groups of trees. Mayor Nelson restated the motion: AMEND SECTION 23.10.060.B.2.A.II TO ADD "AND ESTIMATED TREE CROWN DIAMETER." UPON ROLL CALL, MOTION CARRIED (4-3), COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, AND L. JOHNSON, AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING NO. Council President Paine suggested continuing the discussion next week and moving on to the remaining agenda items. Mayor Nelson declared a brief recess. 9. NEW BUSINESS ORDINANCE ESTABLISHING EMERGENCY INTERIM REGULATIONS RELATED TO LANDMARK TREES Development Services Director Shane Hope explained the packet contains an emergency interim ordinance for six months that can be revisited prior to six months. The intent of the ordinance is to apply not only to development but apply broadly to all private properties and prohibit the removal of trees greater than 24" diameter at breast height (DBH) during the interim period unless they are hazardous. The intent of the ordinance, proposed by Council President Paine and Councilmember L. Johnson and supported by Mayor Nelson, was to recognize the Council intends to revisit private property tree regulations. As that will take several months to complete, the emergency interim ordinance will preclude cutting of those trees during the interim period. Ms. Hope explained the ordinance also sets a public hearing date of April 20, 2021 to discuss continuing or changing the ordinance. If approved by a super majority, the ordinance could go into effect Edmonds City Council Approved Minutes March 2, 2021 Q Page 17 Packet Pg. 233 7.1.b immediately upon adoption. She referenced Section 3 Prohibition, which states, "For as long as this ordinance remains in effect, it shall be unlawful to direct any act of tree removal toward a landmark tree." A landmark tree is defined as 24" DBH unless it meets the definition of a hazard tree or nuisance tree. Councilmember K. Johnson asked how the ordinance will be enforced. She recalled driving down the street recently and seeing that a row of trees had been removed from the backyard of a house and asked how that will be prevented. Ms. Hope agreed that was the most challenging issue with this prohibition. If a tree code is adopted in the future that applies to all properties, it will also raise issues related to review criteria, enforcement, etc. and will require extra resources. There are definitely fewer 24" DBH trees so it will not necessarily affect all the properties in the City. Enforcement would be via seeing it or someone reporting it. If the emergency interim ordinance is adopted, the City will try to get the word out but violators could be subject to penalties. Councilmember K. Johnson said she often hears chainsaws in her neighborhood and trees greater than 24" DBH being topped or cut down. She pointed out once you hear a chainsaw, it is too late as the tree is already being cut down and they usually start at the top and work their way down unless they are logging it for the wood. She suggested once this is adopted, sending a notification to the major tree companies so they know not to cut those trees in Edmonds without permission. Council President Paine said she was glad to have this emergency interim ordinance drafted that protects and preserves landmark trees which are the biggest. She was hopeful it would maintain the status quo and allow the subdivision tree code to be completed as well as put together the resources and planning for an effective urban forestry program, look at canopy data through the canopy study and develop a thoughtful tree code via an extensive public process like was done in 2015. The ordinance will provide that time and prevents impacts on the tree canopy. A lot of the tree canopy has been removed in the last couple years and it would be a shame to lose more. The ordinance will provide time for a more thoughtful tree code that covers all properties. Councilmember Buckshnis said she was excited about this, but it should not use a definition that is not in the code; she suggested rather than "landmark tree," using "significant tree", and instead of 24" DBH, using 12" DBH because a 12" DBH is 60 years old. She agreed with Councilmember K. Johnson's concerns and referred to an application for tree and vegetation removal that the applicant applied for after the fact to remove 2 hazard trees and 11 additional trees. She emphasized tree are being cut down and she preferred to err on the side of caution and use language already in the code. She concluded this is a great step and she applaud the Council for taking it. Councilmember L. Johnson thanked the Administration for hearing their concerns and for working with them to put this together. At the bare minimum, this will protect old growth trees that could never be replaced and grown to the size they are in our lifetime. This is the minimum that can be done; it is really important and should have been done a while ago to protect those trees. Councilmember Distelhorst thanked Mayor Nelson, Council President Paine, Councilmember L. Johnson and the Administration for their work on this. He appreciate the landmark tree and the focus on the 24" DBH. He feared going down to 12" DBH would be more difficult and may be too broad a focus for an emergency ordinance. As with the moratorium, his preference is not to legislate via emergence ordinance and moratorium in general. He hoped having this in place for six months provided the time necessary for public outreach and a process by the Administration and whatever resources the Administration needed to complete that work and to work with residents to have a fuller code and ensure the Council did not continue to legislate via emergency ordinance and moratorium. Edmonds City Council Approved Minutes March 2, 2021 Q Page 18 Packet Pg. 234 7.1.b Councilmember Olson said her concern with things that arise on short order is the unanticipated consequences. She asked if this would apply to someone doing a renovation on their property or was that covered in another way related to the development aspect. She asked if there could be an exception or caveat that would allow a Council hearing for a tree that someone feels they need to address in the six month period and would provide some flexibility for things that may arise that the Council is not thinking about right now. Ms. Hope said the ordinance does not cover trees going through a permitted development process because that has different requirements. This is related to other areas where people are choosing to cut trees for various reasons. As written, the ordinance would apply to roughly 90% of properties in the City. Mr. Lien clarified it would not impact trees being removed with a reviewed development. This ordinance does not apply to any tree removal associated with a permit through a building permit, subdivision or other land use approval. It is intended to preserve large trees on developed single family properties while the other regulations are being developed. He concluded trees reviewed with a development proposal could still be removed. Council President Paine said she asked similar questions of Ms. Hope regarding a smaller tree diameter. The challenge is there is not enough code enforcement as well as seeking a balance between preserving large trees and hoping to have good compliance with the understanding the City is seeking greater tree canopy and the ability to monitor it. She had inquired about 12" or 16" DBH and was convinced the 24" DBH during the interim period would be more successful and not overstrain resources. Councilmember Buckshnis relayed her understanding that trees associated with a permit for a short plat or subdivision could be removed because the moratorium ends March 10'. She expressed interest in extending the moratorium because she was uncertain the code would be approved by March 10'. She concluded if a developer submitted a permit for a subdivision for a property with a lot of trees, they could be removed regardless of size after March 10t' when the moratorium expires. Mayor Nelson said the issue before the Council is the emergency interim ordinance, not the emergency moratorium. Councilmember Buckshnis pointed out Mr. Lien's statement that this ordinance would not apply to tree removed as part of a subdivision. She asked whether subdivisions should be included in this emergency ordinance since the moratorium ends March 10'. Mr. Lien answered the thought was that the regulations that the Council reviewed in the previous agenda item would be adopted; the new Section 23.10 referenced in the emergency ordinance has regulations that preserve trees with development. If that regulation is not adopted by the time the moratorium expires (Ordinances 4200 and 4201), the regulations would revert to the current tree code. This ordinance may need to be amended if it is adopted prior to the other ordinance because it specifically references Section 23.10. City Attorney Jeff Taraday explained when the emergency interim ordinance was drafted, it was assumed the tree code would already be adopted and this would be next. Realizing the Council potentially wants to make more amendments to the tree, he proposed adopting the tree code tonight with the amendments that were made and come back next week and continue to make amendments. The result would be instead of making amendments to a draft code, the Council would be amending an already adopted code. That would address the concern about the moratorium expiring. He believed if the Council waited until next week, the moratorium would be expired at the time of next week's Council meeting. Council President Paine said as she understands the emergency moratorium, when the conservation subdivision code is adopted, the moratorium will expire. Ms. Hope answered yes, the way it is currently written. Mr. Taraday said there is a repealer section in Section 4 of the tree code ordinance that expressly repeals the tree moratorium because the new tree code goes into effect. An argument can be made [Mr. Taraday discontinued participation in the virtual meeting]. Edmonds City Council Approved Minutes March 2, 2021 Q Page 19 Packet Pg. 235 7.1.b COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO EXTEND FOR 15 MINUTES. MOTION CARRIED UNANIMOUSLY. Councilmember Buckshnis said Mr. Taraday and she have been discussing the fact that approving the tree code repeals Ordinances 4200 and 4201, the moratorium on subdivisions and short plats. If the Council approves the tree code as Mr. Taraday suggested, she has more amendments that she feels would solidify the tree code. She was leery of approving the tree code tonight. Ms. Hope said the tree ordinance in the packet specifically repeals the moratorium which otherwise would expire March 10'. If the Council adopts tree regulations as amended, and comes back next week to make further amendments, that may be preferable to extending or creating a new moratorium. Mr. Taraday said there is language in Ordinance 4200 that tries to avoid this situation from occurring by stating something like the ordinance will not be presumed to have been repealed or expired but the Council will do that by ordinance. He was uncertain that language had been tested in court; it was included as a potential safety net. He would prefer not to rely on that language and would rather the Council not accidentally allow the moratorium to expire. Ms. Hope said by adopting the proposed tree regulations with the amendments approved tonight, the moratorium would be ended, but next week Council could consider making additional amendments to the adopted tree code. That would prevent the unintended expiration of the moratorium expiring or creating a new moratorium on the fly. Mr. Taraday agreed. Councilmember K. Johnson said the Council has gotten off subject. The issue before the Council is the emergency ordinance and the Council should make a decision on that before deciding on other things. Councilmember Buckshnis explained if the Council approves this emergency ordinance tonight, it refers to definitions in the tree code which haven't been approved. If the Council approves the tree code, it removes the moratorium. She asked if the Council could approve the tree code and remove Section 4. Mr. Taraday said Section 4 of the tree code ordinance could be removed. He did not want to represent to the Council that the moratorium was bulletproof and remained in effect by virtue of removing Section 4 because Ordinance 4200 specifically states it is a 4 month moratorium and the 4 months expire on March I Oth COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER OLSON, TO MOVE FORWARD WITH THE INTERIM EMERGENCY TREE ORDINANCE FOR LANDMARK TREES AND MOVE BACK TO DISCUSSING THE CONSERVATION SUBDIVISION CODE WITH THE AMENDMENTS MADE SO FAR AND COME BACK NEXT WEEK. Councilmember Distelhorst relayed his understanding that the emergency ordinance references code that does not yet exist until the Council adopts the tree ordinance which is why the tree ordnance needs to be adopted first. Mr. Taraday said the ordinances certainly were not intended to be adopted in the order that is currently being considered but a few minutes' difference would not be a problem. Councilmember Olson suggested an option would be holding an emergency meeting on Friday afternoon to discuss the remaining tree code amendments and the existing moratorium issue. Mayor Nelson said he was not available on Friday. Councilmember Olson said the Council could have a meeting without the Mayor. Councilmember Fraley-Monillas said she also was not available. Council President Paine restated the motion: Edmonds City Council Approved Minutes March 2, 2021 Q Page 20 Packet Pg. 236 7.1.b TO APPROVE ORDINANCE NO. 4217, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ESTABLISHING AN INTERIM EMERGENCY REGULATION TO PROHIBIT THE REMOVAL OF CERTAIN LANDMARK TREES ON A TEMPORARY BASIS, SETTING SIX MONTHS AS THE EFFECTIVE PERIOD OF THE INTERIM REGULATION, AND DECLARING AN EMERGENCY. COUNCILMEMBER BUCKSHNIS MOVED TO AMEND TO CHANGE "LANDMARK" TO "SIGNIFICANT" AND CHANGE "24" DBH" TO THE DEFINITION OF SIGNIFICANT TREE WHICH IS 12" DBH. MOTION DIED FOR LACK OF A SECOND. UPON ROLL CALL, MAIN MOTION CARRIED (6-0-1); COUNCILMEMBERS K. JOHNSON, DISTELHORST, BUCKSHNIS, OLSON, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBER FRALEY-MONILLAS ABSTAINING. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO ADOPT THE AMENDED DRAFT TREE ORDINANCE AS DISCUSSED EARLIER TONIGHT, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, REPEALING EXISTING TREE CUTTING REGULATIONS, ADOPTING NEW TREE RELATED REGULATIONS, NEW CONSERVATION SUBDIVISION DESIGN REGULATIONS, AND ESTABLISHING A NEW TREE FUND. Councilmember Buckshnis said she was leery of doing this when it was not complete. There have been examples in the past where there has been an attempt to bring ordinances forward and the minority could not get it done. She hoped there was a promise that additional amendments could be considered, noting she has about nine more amendments. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO AMEND BY REMOVING SECTION 4, "ORDINANCES 4200 (MORATORIUM) AND 4201 (ASSOCIATED INTERIM REGULATIONS) ARE HEREBY REPEALED." Councilmember Buckshnis hoped the Council would spend quality time to consider all the amendments and address the moratorium next week or when it expires. She felt it was premature to have Section 4 in the ordinance. As City Clerk Passey began to take a roll call vote (Councilmember K. Johnson abstained and Councilmember Distelhorst voted no), Councilmember Olson raised a point of order that the original moratorium stated the moratorium would expire when the tree code was passed or when it expired, whichever came first. Ms. Hope recalled it stated a 4-month period which would be March 10' unless Council acted to repeal it sooner. Mr. Taraday read from the ordinance, "The moratorium imposed by this ordinance shall commence on the date of adoption of this ordinance. The moratorium shall not terminate until four months after the date of adoption unless it is repealed sooner. The Council shall make the decision to terminate the moratorium by ordinance and termination shall not otherwise be presumed to have to occurred." He explained that is the language he referred to earlier as untested. He suggested if the Council's intent is not to have the moratorium repealed right away, amending Section 4 to read, "The effectiveness of Ordinance 4200 shall be extended to March 24, 2021" which would give the Council two more weeks to resolve anything outstanding in the tree code. Councilmember Fraley-Monillas agreed with waiting two weeks, anticipating at 10:14 p.m., the Council could be meeting half the night trying to make all the amendments. COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO EXTEND FOR 5 MINUTES. MOTION CARRIED UNANIMOUSLY. Mayor Nelson restated the motion: Edmonds City Council Approved Minutes March 2, 2021 Q Page 21 Packet Pg. 237 7.1.b TO AMEND BY REMOVING SECTION 4, REPEALING ORDINANCES 4200 AND 4201. UPON ROLL CALL, AMENDMENT CARRIED (4-2-1); COUNCILMEMBERS K. JOHNSON, BUCKSHNIS, AND OLSON, AND COUNCIL PRESIDENT PAINE VOTING YES; COUNCILMEMBERS DISTELHORST AND L. JOHNSON VOTING NO; AND COUNCILMEMBER FRALEY-MONILLAS ABSTAINING. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER OLSON, TO AMEND TO ADD A NEW SECTION TO THE ORDINANCE, "ORDINANCE 4200 IS EXTENDED TO MARCH 24, 2021." Councilmember Distelhorst asked if the motion needed to include Ordinance 4201. Mr. Taraday recommended they be handled as a package as they were originally adopted as a package. He requested adding "effectiveness" so the motion stated, "The effectiveness of Ordinances 4200 and 4201 will be extended to March 24, 2021." Council President Paine restated the motion: TO AMEND TO ADD A NEW SECTION TO THE ORDINANCE, "THE EFFECTIVENESS OF ORDINANCES 4200 AND 4201 IS EXTENDED TO MARCH 24, 2021." Councilmember K. Johnson asked which ordinances these were, whether it was the moratorium ordinance. Council President Paine answered yes and Ordinance 4201 was the associated interim regulations. AMENDMENT CARRIED UNANIMOUSLY. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO EXTEND FOR 7 MINUTES. MOTION CARRIED (6-1) COUNCILMEMBER FRALEY- MONILLAS VOTING NO. 2. 4TH AVENUE CULTURAL CORRIDOR PUBLIC PROCESS Due to late hour, this item was postponed to a future meeting. 10. MAYOR'S COMMENTS Mayor Nelson reported today the President and Governor announced additions to those eligible for immediate access to the vaccine - school educators and licensed childcare workers. As more people become eligible, hopeful the availability of vaccines will also increase. The numbers in Snohomish County continue to drop, yesterday's report was 109 cases/100,000 (previously 119/100,000). That is still not enough fast enough so he encouraged the public to continue wearing masks, washing hands, and watching their distance. 11. COUNCIL COMMENTS Councilmember Olson wished all be well and happy. Councilmember Distelhorst said March is Women's History Month. He is honored to serve alongside his colleagues on Council. International Women's Day is March 8', a big day in his household because in Mongolia where his wife and two daughters are from, it is actually a national holiday. While he lived in Mongolia, it was a widely celebrated holiday Anyone interested in learning more about notable figures, Edmonds City Council Approved Minutes March 2, 2021 Q Page 22 Packet Pg. 238 8.1 City Council Agenda Item Meeting Date: 04/20/2021 Interlocal Agreement with the Housing Authority of Snohomish County (HASCO) Staff Lead: Shane Hope Department: Development Services Preparer: Jana Spellman Background/History The Housing Authority of Snohomish County (HASCO) has operated for many years within our county. The agency owns three properties within Edmonds that provide housing for low-income households. Currently, HASCO's authority to provide housing in Edmonds extends only to the three existing properties. The Edmonds Citizens' Housing Commission, after study and consideration, made 15 housing policy recommendations that were submitted to the City Council on January 29, 2021. One of these recommendations was for the City to execute an interlocal agreement with the Housing Authority of Snohomish County to allow the possibility of the agency providing additional housing. (See attached recommendation.) Meanwhile, Councilmembers Distelhorst and Olson, the Housing Commission liaisons, began exploring options to create an Interlocal Agreement (ILA) with the Housing Authority of Snohomish County (HASCO). An ILA would allow the housing authority the option of providing services to additional low- income households in Edmonds, should HASCO identify a future building or property in which it could operate, consistent with all city codes. No such locations are known at this time. Staff Recommendation 1. Consider the presentation from HASCO about its work. 2. After due consideration of the proposed interlocal agreement with HASCO, authorize the Mayor to execute it. Narrative At the April 20 Council meeting, Duane Leonard, Executive Director of the Housing Authority of Snohomish County (HASCO), will provide information about the agency and its work. In addition, a set of slides has been prepared (see attachment) that gives an overview about HASCO and a proposed interlocal agreement. Council member Distelhorst will share the information. HASCO currently owns and operates three properties within the City of Edmonds. Two properties serve only seniors aged 62+ and persons with disabilities. Combined, these two properties total 88 units; however there are more than 100 people on the waiting list. The third property is general income -restricted, "Fair Market" housing, with a legal requirement to rent at least half of the units to residents with an income below 80% of Area Median Income (AMI). Currently, this property rents 113 of 120 units to residents at or below 80% AMI, with 60 of those units rented to residents at or below 50%AMI. Packet Pg. 239 8.1 An interlocal agreement (ILA) has been drafted to allow the housing authority the ability to provide additional housing in Edmonds for low-income households, should an opportunity arise. (See attached ILA.) This ILA does not change any City codes, zones, densities or other planning -related items. It would establish HASCO as the City's official housing authority and allow the agency to buy and operate affordable housing properties in the City in accordance with other City requirements. The proposed ILA also outlines a partnership between the City and HASCO to promote: Research on housing statistics relevant to the City and Snohomish County, as well as information on best practices in affordable housing. Coordination on possible regional partnerships with neighboring jurisdictions, non-profit organizations, or other groups as the parties mutually deem appropriate. Regular communications between appropriate HASCO and City staff to provide information on existing housing programs available to City residents. The concept of cooperating or partnering with HASCO has been identified in at least three local and county -wide housing studies, as follows: 1. Edmonds Citizens' Housing Commission - January 2021: "Execute an interlocal agreement (ILA) with the Housing Authority of Snohomish County (HASCO) allowing HASCO to operate within Edmonds geographic boundaries." 2. Snohomish County Housing Affordability Regional Task Force (HART) - January 2020: "Encourage cities to enter into cooperation agreements with the Housing Authority of Snohomish County (HASCO) and Everett Housing Authority." 3. Edmonds Housing Needs Study - December 2018: "Institutional capacity for administering rental assistance is limited. Although providing rental assistance may contribute needed resources to these programs, administration by the City may be difficult given the current lack of local capacity. Coordination with existing public housing agencies such as HASCO would be more effective." All three items listed above are available on the City website: https://www.citizenshousingcommission.org/_ Attachments: HASCO ILA Rcmdtn for 04.20.21.Mtg HASCO-Edmonds ILA v1 3-18-21 DRAFT Edmonds HASCO ILA Packet Pg. 240 8.1.a Policy Recommendation Short Name of Policy: EDMONDS-HASCO INTERLOCAL AGREEMENT Policy: Execute an interlocal agreement (ILA) with the Housing Authority of Snohomish County (HASCO) allowing HASCO to operate within Edmonds geographic boundaries. ADDITIONAL INFORMATION The Housing Authority of Snohomish County is the public housing agency of Snohomish County and receives federal funding to acquire, develop, and operate low-income housing. To do so, HASCO must have an agreement with each city in which it operates. HASCO owns three properties in Edmonds. Some areas of the city are not currently covered by an a� agreement with HASCO, so the agency cannot acquire property there without an extensive process involving the City Council. This policy would allow HASCO to better compete in the market to purchase property to build and preserve affordable homes in Edmonds. While an ILA would reduce red tape and timelines for property acquisition, HASCO would still be required to meet all permitting and development requirements. Packet Pg. 241 8.1.b City of Edmonds - HASCO Interlocal Agreement Councilmembers: V. Olson, L. Distelhorst April 13, 2021 .,I .f. f Packet Pg. 242 Housing Authority of Snohomish County Operating Area in Edmonds 0 0.75 1.5 Miles I I Legend Proposed Operating Area Current Operating Area City Boundary Roadway HASCO Property s'' I Olympic View pr�esr and Sound View rEdmonds 011 zlh. SW N Highlands It 1,16 Lake Balfinge' HASCO in Edmonds • Edmonds Highlands Is 120 units, 1-36R, 1-26A apartments Is Currently 113 of 120 units rented to residents below 80% AMI (requirement is 60 of 120 units) • Olympic View 99 • 45 units, senior and persons with disabilities only • Sound View • 43 units, senior and persons with disabilities only m m a� a� Q 0 c O U a Q J N 0 w O U Cn Q x c m E 2 a •f. I I Packet Pg. 243 What the draft ILA does not do... • There are no preferences, incentives, or concessions • No code, zoning or density changes • Does not guarantee more HASCO properties • No city financing for possible properties as part of this ILA 7 CITY COMEIIIIII Q ED41 4 Packet Pg. 244 What is included in the draft ILA • Establishes HASCO as the City's official housing authority 0 • Allows HASCO to operate within the geographic limits of the City of like an ro ert urchaser owner Cn Edmonds Yp p Yp / a • Creates partnership for: • Research on housing statistics relevant to the City and Snohomish County, as o well as information on best practices in affordable housing; W 0 • Coordination on possible regional partnerships with neighboring jurisdictions, non-profit organizations, or other groups as the parties deem appropriate; E • Regular communications between appropriate HASCO and City staff to provide information on existing housing programs available to City residents. Packet Pg. 245 Recommendations from recent studies focused on housingdevelopment E • Edmonds Citizens Housing Commission - January 2021: Execute an interlocal agreement (ILA) with the Housing Authority of Snohomish County o (HASCO) allowing HASCO to operate within Edmonds geographic boundaries. (14-1 vote) y 0 U Cn Q • Snohomish County Housing Affordability Regional Task Force (HART) - January 2020: Encourage cities to enter into cooperation agreements with the Housing Authority of Snohomish County (HASCO) and Everett Housing Authority. 0 E W 0 • Edmonds Housing Needs Study - December 2018: Institutional capacity for administering rental assistance is limited. Although providing rental assistance may contribute needed resources to these programs, administration by the City may be difficult given the current lack of local capacity. Coordination with Q existing public housing agencies such as HASCO would be more effective. :�°V EDMo�� .f. ti Packet Pg. 246 Conclusions • Edmonds remains a challenging jurisdiction as real estate prices are CU extremely high ° 0 • Edmonds-HASCO partnership could focus on collaboration with Cn Q existing resources and regional partnerships with other organizations or neighboring cities 0 • Creates opportunity to explore long-term solutions W 0 U U) Q _ c • Recommendation: authorize Mayor to sign ILA with HASCO Q •l f J.Packet Pg. 247 8.1.c M1►YY�1;7r[�Z�1:�1I�eH7�1�1uI�1�YlI:l11lY;(IJ;7ri11�[eilY.ly HOUSING AUTHORITY OF SNOHOMISH COUNTY TO FUNCTION WITHIN THE CITY OF EDMONDS This interlocal agreement ("Agreement") is made and entered into effective on the day of , (MONTH, YEAR), between the HOUSING AUTHORITY OF SNOHOMISH COUNTY, hereinafter referred to as "HASCO", and the City of Edmonds, hereinafter referred to as "the City", upon the following terms and conditions: The City recognizes the need for a housing authority to function within the City and provides for an Interlocal Agreement for such services with HASCO by City Resolution No. pursuant to RCW 35A.11.040. HASCO currently operates multiple properties within the City and is willing to, and is desirous of, furthering this work and functioning within the boundaries of the City consistent with RCW 35.82.070(13). Pursuant to RCW 39.34 RCW, the Interlocal Cooperation Act, the City and HASCO may enter into an Interlocal Agreement. In consideration of the foregoing and the mutual promises set forth below, the parties hereby agree as follows: 1. Authority to Function. Upon passage of a resolution of the City declaring the need for HASCO to operate within City boundaries, HASCO is authorized to function within the geographic boundaries of the City as if created pursuant to RCW 35.82.030 and may exercise all powers set forth in RCW 35.82.070. 2. Purpose of Agreement. The purpose and intent of this Agreement is to define the responsibilities of HASCO and the City as they relate to housing authority projects within City boundaries. 3. Effective Date and Duration. This Agreement shall not take effect unless and until it has been duly executed by both parties and either filed with the County Auditor or posted on the County's Interlocal Agreements website. This Agreement shall remain in effect until terminated pursuant to its terms. 4. Independent Contractor. HASCO shall perform all obligations of a housing authority as an independent contractor and not as an agent, employee, or servant of the City. HASCO shall be solely responsible for control, supervision, direction and discipline of its personnel, who are employees and agents of HASCO and not the City. 5. Planning, Zoning and Building Ordinances. All housing projects of HASCO shall be subject to all planning, zoning, sanitary and building laws, ordinances and regulations of the City unless otherwise waived in whole or part by resolution. 6. Coordination. HASCO shall keep the City informed as to contemplated projects and as to the status of development and operations of projects located within the City. In the planning and location of any housing project, HASCO shall take into consideration the relationship of such project to the comprehensive plan and long-range planning programs enacted by the City. Nothing herein shall be construed as authorizing the City to become involved in operation of housing projects by HASCO or determination of rentals and tenant selection. Packet Pg. 248 To further HASCO's mission and the City's housing goals, both HASCO and the City shall endeavorto: A. Assist in data requests and research on housing statistics relevant to the City and Snohomish County, as well as information on best practices in affordable housing development; B. Coordinate on other possible regional partnerships with neighboring jurisdictions, non-profit organizations, or other groups as the parties mutually deem appropriate; C. Maintain regular communications between appropriate HASCO and City staff to provide information on existing housing programs available to City residents. 7. Contract Administration. This Interlocal Agreement shall be administered by the representative of each party specified below who is designated as that party's Administrator. Any written notice required by terms of this Agreement shall be served or mailed as follows: If to the City: Mayor City of Edmonds 121 5th Ave N Edmonds, WA 98020 If to the Authority: Executive Director Housing Authority of Snohomish County 12711 4th Ave W Everett, WA 98204 Either party may change its Adminstrator at any time by delivering written notice of such party's new Administrator to the other party. 8. Financing. FIASCO is solely responsible for the financing of the housing authority projects authorized by this Agreement. The City is providing no financial support to HASCO and is not involved in any way in the financing or ownership of such projects unless it specifically provides for such financial support or participation by separate agreement. 9. Insurance. FIASCO shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from, or in connection with, the exercise of the rights and privileges granted by this Agreement by HASCO, its agents, representatives, employees, and subcontractors. The cost of such insurance shall be paid by HASCO. 10. Indemnification. HASCO shall indemnify and hold harmless the City and its officers, agents, and employees or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any act, negligent act, or omission of HASCO, its officers, agents and employees, or any of them relating to or arising out of the performance of this Interlocal Agreement; and if final judgment be rendered against the City, and its officers, agents, and employees, or any of them, or jointly against HASCO and the City and their Packet Pg. 249 8.1.c respective officers, agents, and employees, or any of them, the City shall satisfy the same to the extent that such judgment was due to the City's negligent acts or omissions. 11. Default and Remedies. If either HASCO or the City fails to perform any act or obligation required to be performed by it hereunder, the other party shall deliver written notice of such failure to the non -performing party. The non -performing party shall have twenty (20) days after its receipt of such notice in which to correct its failure to perform the act or obligation at issue, after which time it shall be in default under this Agreement; provided, however, that if the non-performance is of a type that could not reasonably be cured within said twenty (20) day period, then the non -performing party shall not be in default if it commences cure within said twenty (20) day period and thereafter diligently pursues cure to completion. In the event of a party's default under this Agreement, then after giving notice and an opportunity to cure as set forth above, the non -defaulting party shall have the right to exercise any or all rights and remedies available to it in law or equity. 12. Dispute Resolution. In the event differences between the parties should arise over the terms and conditions or the performance of this Agreement, the parties shall use their best efforts to resolve those differences on an informal basis. If those differences cannot be resolved informally, the matter may be referred for mediation to a mediator mutually selected by the parties. The costs of mediation shall be split equally between the parties. If mediation is not successful or if a party waives mediation, either of the parties may institute legal action for specific performance of this Agreement or for damages. In the event that a lawsuit is instituted to enforce any provision of this Agreement, the substantially prevailing party shall be entitled to recover all costs of such lawsuit, including reasonable attorneys' fees from the other party. 13. Termination of Contract. This Interlocal Agreement, and performance hereunder, may be terminated by either party by the service or mailing of written notice of such termination, specifying the extent and effective date thereof, but not sooner than sixty (60) days from date of such notice. Notwithstanding the foregoing, however, termination of this Agreement shall not terminate the power of HASCO to continue to operate existing housing projects and to complete new projects under development pursuant to prior approval, until such time that the City or a separate housing authority assumes such projects by agreement and pursuant to law. 14. Notices. All notices required to be given by any party to the other party under this Agreement shall be in writing and shall be delivered either in person, by United States mail, or by electronic mail (email) to the applicable Administrator or the Administrator's designee. Notice delivered in person shall be deemed given when accepted by the recipient. Notice by United States mail shall be deemed given as of the date the same is deposited in the United States mail, postage prepaid, and addressed to the Administrator, or their designee, at the addresses set forth in Section 7 of this Agreement. Notice delivered by email shall be deemed given as of the date and time received by the recipient. 15. Miscellaneous. a. Compliance with Laws. In the performance of its obligations under this Agreement, each party shall comply with all applicable federal, state, and local laws, rules and regulations. Packet Pg. 250 8.1.c b. Construction and Venue. This Interlocal Agreement shall be construed in accordance with laws of the State of Washington. In event of any litigation regarding the construction or effect of this Interlocal Agreement, or the rights of the parties pursuant to this Interlocal Agreement, it is agreed that venue shall be Snohomish County, Washington. c. Merger and Amendment. This Interlocal Agreement contains the entire understanding of the parties with respect to the matters set forth herein and any prior or contemporaneous understandings are merged herein. This Interlocal Agreement shall not be modified except by written instrument executed by all parties hereto with the same formalities as required for this Agreement. d. Severability. If any provision of this Agreement or the application thereof to any person or circumstance shall, for any reason and to any extent, be found invalid or unenforceable, the remainder of this Agreement and the application of that provision to other persons or circumstances shall not be affected thereby, but shall instead continue in full force and effect, to the extent permitted by law. e. No Waiver. A party's forbearance or delay in exercising any right or remedy with respect to a default by the other party under this Agreement shall not constitute a waiver of the default at issue. Nor shall a waiver by either party of any particular default constitute a waiver of any other default or any similar future default. f. No Assignment. This Agreement shall not be assigned, either in whole or in part, by either party without the express written consent of the other party, which may be granted or withheld in such parry's sole discretion. Any attempt to assign this Agreement in violation of the preceding sentence shall be null and void and shall constitute a default under this Agreement. g. Warranty of Authority. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the party for whom he or she purports to sign this Agreement. h. No Joint Venture. Nothing contained in this Agreement shall be construed as creating any type or manner of partnership, joint venture or other joint enterprise between the parties. i. No Separate Entity Necessary. The parties agree that no separate legal or administrative entities are necessary to carry out this Agreement. Ownership of Property. Except as expressly provided to the contrary in this Agreement, any real or personal property used or acquired by either party in connection with its performance under this Agreement will remain the sole property of such party, and the other party shall have no interest therein. Packet Pg. 251 8.1.c k. No Third Party Beneficiaries. This Agreement and each and every provision hereof is for the sole benefit of HASCO and the City. No other persons or parties shall be deemed to have any rights in, under or to this Agreement. 1. Execution in Counterparts. This Agreement may be executed in two or more counterparts, each of which shall constitute an original and all of which shall constitute one and the same agreement. CITY OF EDMONDS HOUSING AUTHORITY OF SNOHOMISH COUNTY Mike Nelson, Mayor Duane Leonard, Executive Director ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 252 8.2 City Council Agenda Item Meeting Date: 04/20/2021 Parks, Recreation & Open Space (PROS) Plan Update Consultant Agreement Staff Lead: Angie Feser Department: Parks, Recreation & Cultural Services Preparer: Angie Feser Background/History The Parks, Recreation and Open Space (PROS) plan is a guiding master plan for operating, managing and enhancing the Edmonds's parks, open space, trails, recreation facilities and recreation programs as based on community engagement representative of the entire city. The PROS plan is a policy strategy guide providing goals and objectives, recommended initiatives and capital projects, and prioritization methods built on public process and also serves as a communication tool. With the City's long history, there are numerous PROS plans, with the most recent versions in 2008, 2014 and a simple update in 2016. Edmonds is due for a comprehensive update to reflect community changes since the previous plan adoption. This plan update will focus on assessing the equitable geographic distribution and capital investments in parks, recreation, and cultural arts facilities and as well as programs for all community members. The PROS plan must be updated every six years to remain eligible for state and federal funding. Due to the State's two-year granting cycle, if this plan is not completed by the February 28, 2022 deadline, the city will not be eligible to receive any park related state or federal grants until 2025. The proposed agreement and related scope of work include the basic components to update the existing PROS Plan: 1. Project initiation and management 2. Existing conditions and baseline analyses (review of existing plans and studies; demographics; trends and profile; base mapping and spatial analysis; and park inventory and site assessments). 3. Community engagement (public involvement plan; Parks & Planning Board sessions; random - sample, statistically valid survey; community -wide online survey; virtual public meetings; stakeholder interviews and forums; meeting in a box; social media content; and pop-up meetings). 4. Community needs assessment (level of service assessment; recreation assessment and gap analysis). 5. Preliminary PROS Plan (Capital Facilities Plan, administrative draft plan, SEPA checklist) 6. Review and approvals (Parks & Planning Board review, council review/approval, final document) In addition, and relatively unique to a traditional PROS Plan, there are additional services to provide Packet Pg. 253 8.2 robust, multi -faceted Public Involvement Plan (PIP) to reach Edmond's traditionally underserved community members who use languages other than English and people who have lower incomes. The elements supporting the additional services are highlighted in yellow. (See Attachment - PROS Plan PSA with Public Involvement Plan Highlighted, Exhibit A, starting page 7). Utilizing this approach both with the PROS Plan, combined with and overlapping outreach efforts for the Highway 99 Renewal Plan, will create and develop working relationships that will build a foundation with these communities located on the eastern portion of the City of Edmonds, who can be underrepresented in city planning efforts. Public Involvement Plan Services The additional efforts to reach our Spanish, Korean and Chinese speaking population in meaningful ways, requires translation of the statistically -valid survey, communications materials (handouts, emails, etc.) meeting materials and on -site translators. Working with the Human Services Program Manager, staff and a City Partnership Committee sourced from Community Based Organizations (CBO), these outreach services will include: 1. On-line survey translated to three languages 2. Coordination with the Highway 99 Renewal Plan 3. Virtual Public Meetinglive interpretation (2) 4. Drafting of email communications translated in three languages 5. "Meeting in a Box' - development of and training for a set of tools for city staff and the City Partnership Committee members to engage business owners and residents on -site, community -oriented in person meetings 6. Preparation of a social media toolkit with text and graphics in three additional languages 7. Multi-lingual staff member for pop-up event and related translated materials/display boards The City Council approved the PROS Plan Update during the 2021 budget process. The basic work to update the existing plan and the diversity, equity, and inclusion services necessary to equitably reach and engage the entire population of Edmonds is $143,396 (base services plus one additional option of virtual public meeting interpretation for two meetings). Staff Recommendation Staff is recommending the City Council authorize the Mayor to enter a Professional Services Contract with Conservation Technix for the sum of $143,396 to provide consultant services to update the City's 2022 Parks, Recreation & Open Space Plan. Narrative Consultant Selection A Request for Qualifications (RFQ) was issued with three qualifying consultants submitting by the March 15, 2021 deadline. A team of staff members from Parks, Recreation & Cultural Services and Development Services departments evaluated on the criteria of project understanding and approach; demonstrated experience and expertise on similar projects; qualifications of key personnel and the project team; successful past performance managing public process and communications and technical capability; and overall quality of content and responsiveness to RFQ requirements. The firm, Conservation Technix, was selected as most qualified. The RFQ's project scope was developed with review and input from five city advisory groups to reflect community priorities and interests on the focus of the planning work. A presentation included an Packet Pg. 254 8.2 overview of the purpose of a PROS Plan, summary of existing plan components including goals and objectives and then solicited feedback to incorporate in the RFQ requirements. The groups included Mayor's Conservation Advisory Committee (January 14t"), Parks & Planning Board (January 27tn) Edmonds Arts Commission (February 1"), Youth Commission (February 3rd) and Diversity Commission (February 3rd). One priority was centered around equity and social justice as it related to involvement with the PROS Plan development and how Edmonds underserved population should be included. (See attachment "2022 PROS Plan Focus Recommendation Summary" for more detail). Attachments: PROS Plan PSA with Public Involvement Plan Highlighted 2022 PROS Plan Focus Recommendations Packet Pg. 255 8.2.a nr ED4 0�d CITY OF EDMONDS MIKE NELSON 121 5T" AVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 FAX 425-672-5750 MAYOR Website: www.edmondswa.gov n„ 1890 19g0 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, hereinafter referred to as the "City," and Conservation Technix, Inc., hereinafter referred to as the "Consultant." WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide planning services related to the 2022 Parks, Recreation and Open Space (PROS) Plan project ("Project"); and WHEREAS, the Consultant has the necessary skills and experience, and desires to provide such services to the City; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Work that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth in Exhibit A; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of One Hundred Thirty -Eight Thousand Five Hundred Ninety -Six Dollars ($138,596.00). B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three (3) days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. Packet Pg. 256 8.2.a C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All research, tests, surveys, preliminary data, reports, and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations, documentation and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this Agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. Packet Pg. 257 8.2.a 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. The Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. Packet Pg. 258 8.2.a 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document and the Scope of Work and fee schedule attached hereto as Exhibit A. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 12. Changes/Additional Work. The City may engage the Consultant to perform services in addition to those listed in this Agreement, and the Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. The Consultant represents that the Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. The Consultant and any persons employed by the Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that he/she/they has/have not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that he/she/they has/have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of Packet Pg. 259 8.2.a The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Conservation Technix, Inc. PO Box 12736 Portland, OR 97212 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS day of CITY OF EDMONDS Michael Nelson, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 2021. CONSERVATION TECHNIX, INC. [Name, Title] Packet Pg. 260 8.2.a STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of 2021, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 261 8.2.a EXHIBIT A Edmonds 2022 PROS Plan Update Scope & Fee Scope of Work Task 1: Project Initiation & Management Hold a project kick-off meeting with City staff to refine the scope of the project and to consider the following: • Review and discuss the overall objectives and milestones for the project • Discuss community interests and issues and identify key community partners • Define a communication and public outreach plan to include team and staff roles • Discuss concurrent planning efforts underway to assess options for coordination of efforts Hold periodic project coordination meetings, via video or phone conference, with City staff to review and discuss work products, prepare for community outreach, refine objectives and develop implementation strategies. Deliverables for Task 1: • Kick-off meeting, including agenda, data request & summary notes • Periodic project coordination meetings • Team coordination & consolidated invoicing Task 2: Existing Conditions & Baseline Analyses Task 2.1. Review of Existing Plans & Studies Review and analyze pertinent, city-wide planning materials, including the existing Comprehensive Plan, past PROS Plan, Bicycle Plan, Cultural Plan, Aquatic Facility Study, Urban Forestry Management Plan, Snohomish County parks plan, city budget and others. Review and validate the park and recreation goals of the Comprehensive Plan and other City policy statements. Task 2.2. Demographics, Trends & Profile Compile relevant statistics and data to include Census figures and Washington OFM projections to profile population trends and other socioeconomic conditions. Examine recent studies and regional statistics, such as the Washington SCORP, NRPA data and sports industry association data, to develop a trend assessment uniquely focused toward the City's offerings. Packet Pg. 262 8.2.a Task 2.3. Base Mapping & Spatial Analysis Utilize GIS to analyze the parks, trail and recreation system against distribution, proximity and equity criteria and identify potential shared uses or multiple uses of public lands for recreation. We will utilize a network -based walkshed gap analysis to illustrate areas of the city with optimal parkland and trail access, as well as highlight areas underserved by park and recreation facilities through a social equity lens using available demographic data. Task 2.4. Park Inventory Site Assessments Expanding upon existing City documentation, conduct a physical assessment of parks, trails and recreational amenities to identify potential needs for improvement, enhancement or renovation, along with opportunities to establish or improve sustainable management. Assess and rate the conditions of amenities and identify existing deficiencies, including a high-level review for ADA compliance' of outdoor recreation elements. Meet with operations staff to discuss facility needs, best management practices or challenges regarding the planned and potential growth of system assets and facilities. Prepare a Conditions Assessment summary report to rate assets and inform cost estimating and capital planning. Deliverables for Task 2: Written summary of past plans Demographics & community profile as written summary and data files Working base maps in GIs and PDF formats for project team and field inventory assessments Working draft summaries of individual site assessments noting amenities, conditions and site opportunities Task 3: Community Engagement Task 3.1. Public Involvement Plan Develop a high-level communication and public involvement plan that identifies project and public engagement goals; key stakeholders; decision -making structure; and outreach activities aimed at meeting the project and public engagement goals. The PIP will include suggested outreach and communications tasks for the agency, as well as expectations for the consultant. The PIP will include specific plans for reaching community members who use languages other than English and people who have low incomes. The consultant will develop this section in collaboration with the Human Services Program Manager (HSPM) and it will assume members of the City Partnership Committee will lead outreach to those communities. Task 3.2. Parks & Planning Board Sessions (N=3) Meet with the Parks & Planning Board as a unique stakeholder at the onset of the project. The initial session will focus discussions on visioning, challenges, opportunities and potential partnerships. Meet with the Board up to two additional times for progress updates and guidance 1 Not intended to constitute a comprehensive ADA assessment or the compilation of a formal ADA Transition Plan. Packet Pg. 263 8.2.a as the PROS Plan progresses. Prepare meeting materials for each meeting. Two additional meetings are noted in Task 6 for review and discussion of the draft PROS Plan. Task 3.3. Random -sample Mail Survey Working closely with staff, design and implement a statistically valid, random sample mail survey to identify general community sentiment and preferences, needs, demand and the general use of parks and recreation facilities and to inform and guide the direction and development of the Plan. The survey will be prepared for mail distribution, printed as a double -sided 11 x 17 and mailed with a pre -addressed return envelope (reply postage not included). We propose a random sample of 2,500 residents using GIS-based information or third -party retail residential mailing list, with reminder postcards to follow. The aim is to have at least 300 surveys completed by resident households. We will compile and analyze the data and prepare summary findings as a technical memorandum to highlight key subgroup responses (age, gender, etc.) and core attitudes toward recreation issues. Task 3.4. Community -wide Online Survey (Translated) Prepare an online version of the mail survey for the general public and segregate the dataset from the random -sample mail survey. Translate and administer the online survey in English, Spanish, Korean and simplified Chinese. Compile and analyze the data and integrate findings into the mail survey technical memorandum. This assumes the HSPM and members of the City Partnership Committee will lead the outreach to people in the community who use languages other than English. Coordinate with the Highway 99 Renewal Plan on survey development and implementation. Task. 3.5. Virtual Public Meetings (N=2) Plan, help promote, conduct, and report the results of two distinct virtual public meetings using Zoom. The first session will occur after the completion of the community survey to validate survey findings and explore additional community needs. The second will occur later in the project and focus community dialogue on project ideas and potential priorities. We will provide the online platform and will provide technical support leading up to and during the public meeting. The public meetings will take place online and will be formatted to both provide information and to gather feedback. The public meetings will be up to 1.5 hours long and include polling questions and up to three breakout rooms. The polling questions and a recording of the public meetings will be posted on the website after each meeting. Promotion will be conducted prior to the public meeting to encourage participation. This will include: • Draft social media posts for the City to post on its social media channels (the City will finalize and post), as part of the social media toolkit described in task 3.8 • Draft a short 1-2 paragraph story for the City to include in the City's newsletter (the City will finalize and include in the newsletter) • Draft content to post on the City's website (the City will finalize and post) • Draft emails to partner groups and organizations (the City will finalize and send through their databases and social media platforms) As an optional service, we will provide staff to provide live interpretation in Korean, Mandarin, and Spanish at both meetings and work to efectively incorporate interpreters into the sessions. The consultant will translate the polling questions into Korean, Spanish, and simplified Chinese Packet Pg. 264 8.2.a for in -meeting polling. We will also draft emails to partner groups and organizations in Korean, Spanish, and simplified Chinese. Task 3.6. Stakeholder Interviews & Forums Conduct up to two topic -oriented, small group discussions via Zoom geared toward targeted stakeholder interests, plus up to five one-on-one interviews, to gather information about community needs, challenges and priorities. Potential stakeholders may include the City's recreation and cultural art program users, Edmonds School District, sport groups, and service clubs such as Rotary and other community based organizations. An initial list of potential stakeholders will be discussed during the kick-off meeting, and it is assumed that the City will lead stakeholder outreach/contact for the group and individual sessions. Task 3.7. Meeting in a Box Develop a "meeting in a box" City staff and Partnership Committee member to use to engage business owners and residents who use Korean, simplified Chinese, and Spanish. Will also have English language content to use with community groups who use English. The "meeting in a box will include Participant agenda in English, Korean, simplified Chinese, and Spanish • Facilitation guide in English, Korean, simplified Chinese, and Spanish • Event plan in English, Korean, simplified Chinese, and Spanish • Email invitation content and flyer in English, Korean, simplified Chinese, and Spanish Consultant will provide one two-hour training on using the toolkit and up to three hours of phone support for implementation. The consultant will meet once with the HSPM and other City staff to review the meeting in a box goals and project specific details. City staff and members of the City Partnership Committee will lead the meetings, potentially in collaboration with community leaders. Task 3.8. Social Media Content Prepare social media toolkit to include content for up to 6 posts with text and graphics in English, Korean, Spanish, and simplified Chinese for distribution via the City's social media platforms. The City will finalize and post all these deliverables on their social media channels. The toolkit will include recommendations for timing. Specific timing will be determined by the City, in consultation with the consultant team. This assumes the HSPM and members of the City Partnership Committee will coordinate for community -based organizations and community leaders who use languages other than English to share the posts through their social media channels. Task 3.9. Pop-up Meeting Support Prepare display materials for one round of consultant -led pop-up events likely to occur in mid - late summer 2021. We will provide one multi-lingual staff member for the pop-up event in English and either Korean, Mandarin, or Spanish. Prepare a flyer in English Korean, simplified Chinese, and Spanish that summarizes the information provided on the display boards. We will prepare up to 6 displays (30"x40" PDFs) for use by staff to solicit community feedback, and it is assumed that City staff will print and mount the displays. It is anticipated that the City conduct additional pop-up sessions utilizing these materials, as staff resources allow, and prepare Packet Pg. 265 8.2.a summary notes and photos from each pop-up event for use by the consultant team. Our team can staff and suppport additional pop-up events as an optional service. Task 3.10. Project Website (Optional) Design, host and develop initial content for a static website. Update the website up to 8 times Assumes five pages total and that initial content and the 8 updates will be translated into Korean, simplified Chinese, and Spanish. Conservation Technix will provide graphics. Deliverables for Task 3: • Draft and final Public Involvement Plan • 3 Parks & Planning Board sessions, including preparation of materials (plus those in Task 6.1) • 2,500-piece mail survey (including printing, sorting & outbound postage) Online survey in Survey Monkey in English, Spanish, Korean & simplified Chinese • Survey summary memorandum • 2 group, plus 5 individual stakeholder sessions • 2 virtual public meetings via Zoom Meeting in a Box materials, including agenda, facilitation guides, event plans and content in English, Spanish, Korean & simplified Chinese • Social media & promotions content • 1 Pop-up community event, plus materials for City staff to conduct additional events Task 4: Community Needs Assessment Task 4.1. Level of Service Assessment Assess the City's current and future levels of service utilizing inventory data, GIS and national data. Coordinate with staff on the approaches to service standard assessments, which may include NRPA's Parks Metrics data, comparable jurisdictions and local history. Review current park classifications in terms of hierarchy, appropriateness and function, and discuss the potential for locally relevant revisions to classifications to fit with local recreation needs, staff direction and an estimate of financial implications. Task 4.2. Recreational Assessment & Gap Analysis Develop a programming matrix to highlight the range of recreation and cultural arts offerings, areas for potential cooperation and local deficiencies. Analyze local demographics and use national and regional sports/exercise survey data to provide insight into likely programs, activities and service demand. Prepare a programming gap analysis where possible deficiencies are identified, as well as program strengths are recognized, and map areas of focus, methods of delivery and required resources for future recreation and cultural arts programming. Packet Pg. 266 8.2.a Conduct a system gap analysis utilizing GIS modeling and findings from the inventory assessment. Summarize findings and statistics and specifically address potential park, trail, and maintenance improvements to meet the service demands requested by the community and stakeholders. • Analyze the park, trail and open space system against distribution and proximity criteria, along with transportation, geographic and other barriers. Assess park service area needs and identify future demand for parks, amenities and recreation facilities. • Make informed recommendations about potential candidate acquisition areas that maximize resource utility, while managing potential long-term development and operating costs. • Evaluate opportunities to leverage, connect with or coordinate with adjacent park and open space agencies. • Evaluate service standards and re -align them as appropriate to meet the community's vision and existing and planned park system assets. • Identify and summarize partner opportunities or local competitors for recreation programming and offerings. Deliverables for Task 4: • Recreation and cultural arts program review Working draft program area matrix and gap analysis summary • Service area (walkshed) maps illustrating distribution gaps for parks and trails Working draft levels of service assessment highlighting equity and recommendations on service standards Task 5: Preliminary PROS Plan Development Task 5.1. Draft Parks, Recreation & Open Space Plan The draft Plan will outline a framework for the improvement and growth of City recreation amenities, trails and parks to the specific needs of the community. This framework will help clarify funding, program objectives, development or resource goals, and it will set a long-range vision for the City and provide clear action items and strategies for implementation. The Plan will include a compilation of all the analyses and recommendations from the planning process and will include chapters detailing the system inventory, outreach, community needs, goals and implementation strategies - consistent with RCO guidelines. The Plan will incorporate the following: • Clear vision, goals and policies for park, open space and service delivery • Priority actions based on community guidance, funding opportunities and fiscal realities • Action steps for planning, acquisitions and maintenance, and conceptual ideas for underdeveloped sites • Strategies and recommendations regarding system management and performance measures • Identification of potential funding sources, financing options, grants and strategic partnerships Task 5.2. Capital Facilities Plan Packet Pg. 267 8.2.a Develop a 6-year Capital Facilities Plan that identifies in priority order and sequences the actions necessary to implement Plan recommendations. Generate order of magnitude cost projections for all proposed park and recreation components, renovation and redevelopment, potential land acquisition and potential new development. Utilize the 6-year project list as baseline data for the park impact fee rate study. Prepare a strategy and priorities for phased implementation. Conduct a preliminary review of existing PIT rates in relation to the draft Capital Facilities Plan to assess the degree to which the existing rates capture the intended capital cost projections in the PROS Plan. Task 5.3. Administrative Draft Plan Incorporate one round of edits to address input and recommendations received from staff into an Administrative Draft for circulation to and review by the Planning Board, City Council and the general public. Task 5.4. SEPA Checklist Prepare a non -project SEPA Checklist to address the potential environmental impacts resulting from Plan recommendations. We will coordinate with staff to generate the appropriate determination and rely on staff to publish the SEPA Checklist and aggregate comments received. Deliverables for Task 5: Preliminary draft PROS Plan (.pdf) Working draft Capital Facilities Plan, project costing and sequencing Administrative draft PROS Plan (.pdf) Draft & final Non -Project SEPA Checklist for city distribution Task 6: Review & Approvals Task 6.1. Board Review Participate in up to two study sessions with the Parks & Planning Board for their review of draft and final iterations of the PROS Plan. Highlight key considerations about policies, strategies, capital priorities. Edits directed by the Boards will be incorporated into revised documents and provided to staff for circulation to City Council. Task 6.2. City Council Review Attend up to two sessions with City Council to present the draft PROS Plan to review the key findings, financing measures, policy recommendations and implementation strategies. It is assumed the City will lead the preparation of ordinance or resolution materials, and lead and facilitate requisite hearings for final adoption. Task 6.3. Revisions & Final Documentation Incorporate final comments to finalize the PROS Plan and produce the PROS Plan in booklet format, delivered in print (5 copies) and electronic format (PDF). A data drive of all deliverables (e.g., maps, graphics, tables, content, GIS data, etc.) will be provided in digital formats at project Packet Pg. 268 8.2.a completion. Coordinate with staff for submission of the final Plan to RCO, along with the Self - Certification Form. Deliverables for Task 6: • Up to 2 work sessions with Parks & Planning Board Up to 2 sessions with City Council, including participation at 1 hearing for PROS Plan review and adoption • 5 bound, printed color copies of final PROS Plan • Draft RCO Self -Certification Form for city submittal to State • Data drive (thumb drive) including raw GIS datasets, GIS map files (.mdx), final versions of interim reports such as survey summary and focus group notes, PDFs of PROS Plan and map inserts, native files of PROS Plan (.indd, As, etc.) Fee Proposal To complete the scope of work identified in the Scope of Work section, we propose a total not - to -exceed cost of $138,596, excluding any optional services noted below. Staff rates and a fee summary by task are noted below. We will work with the City to prepare a revised scope and budget, consistent with the available resources. Packet Pg. 269 8.2.a Staff Rates Staff Position Billing Rate Conservation Technix Principal $ 175 Senior Associate 1 $ 155 Senior Associate II $ 130 Associate $ 105 PRR, Inc Principal in Charge $ 206.50 Website £t Graphics Lead $ 206.50 Subject Matter Expert $ 200.88 Language Services Manager $ 198.77 Spanish Language Specialist II $ 196.88 Korean Language Specialist II $ 196.88 Russian Language Specialist II $ 196.88 Graphic Designer $ 189.29 Chinese Language Specialist II $ 178.98 Social Media Advisor $ 158.32 Project Manager $ 154.89 Web Developer $ 150.59 Russian Language Specialist 1 $ 150.59 Spanish Language Specialist 1 $ 123.92 Deputy Project Manager $ 113.58 Graphic Designer $ 111.00 Chinese Language Specialist 1 $ 55.00 Korean Language Specialist 1 $ 55.00 Packet Pg. 270 8.2.a Fee Summary Task 1: Project Initiation & Management Task 2: Existing Conditions & Baseline Analyses Task 3: Community Engagement 3.1. Public Involvement Plan 3.2. Parks & Planning Board Meetings (3) 3.3. Mail Survey (incl printing & outbound postage) SubtotalFee $ $ $ 8,174 13,290 81,047 Hours .. 48 88 462 35 22 44 Conservation $ $ $ 2,800 13,290 28,610 $350 $ $ $ I 5,374 - 52,437 $5,569 $3,730 $9,670 3.4. Online Survey (4 languages) 36 $2,610 $3,673 3.5. Virtual Public Meetings (2) 118 $4,700 $15,545 3.6. Stakeholder Discussions (2 group, plus 5 indiv) 26 $4,230 3.7. Meeting in a Box 101 $700 $17,172 3.8. Social Media Content 33 $350 $5,357 3.9. Pop-up Meeting Support (1) Task 4: Community Needs Assessment Task 5: Preliminary Plan Development $ $ 11,600 16,620 47 76 108 $2,270 $5,120 $ 11,600 $ - $ 16,620 $ - Task 6: Plan Reviews & Approval $ 5,260 32 $ 5,260 $ Direct Costs $ 2,605 $ 2,605 $ TOTAL $ 138,596 814 hrs $ 80,785 $ 57,811 Project Website Virtual public meeting interpretation (both meetings) $ $ 40,242 4,800 $ 875 $ $ 39,367 4,800 Pop-up Meeting Support (additional event) $ 5,510 $ 390 $ 5,120 Packet Pg. 271 8.2.b 2022 PROS Plan Focus Recommendation Summary February 9, 2021 The last part of January and early February, the Parks, Recreation & Cultural Services (PRSC) Department requested input from five city advisory groups regarding the PROS Plan update scoping and areas of focus. The Director and Deputy Director provided a memo and PowerPoint presentation in agenda materials and presented the PowerPoint presentation and lead a discussion during the meeting. The groups included the Mayor's Conservation Advisory Committee (MCAC), Planning Board, Edmonds Arts Commission (ECA), Diversity Commission and Youth Commission. Summary points of input are listed below, more detailed notes and meeting minutes are available in addition. Mayor's Conservation Advisory Committee —January 14, 2021, 4:00pm, Regular Meeting PowerPoint presentation given, feedback and input solicited. Presentation emailed to the group later that day and invited any other comments or suggests being emailed within two weeks from meeting date. Reminder emailed on February 8, 2021. 1. Preservation and conservation of undeveloped land, open space and the urban forest (2). Opportunities for "green washing". 2. Watershed identification for potential funding opportunities. 3. Land acquisition priorities and strategy. 4. Equity analysis of system (recommended one from City of Seattle) (2) 5. Access for disabled community 6. Wildlife corridors and adjacent areas. Wildlife habitat. 7. Trail corridors and connections throughout city system 8. Priority of active restoration of parks and open spaces (Marsh implied, but not stated) 9. Water views and access (2) 10. Tree canopy 11. Inventory of private parks Planning Board Meeting, January 27, 2021, 7:00pm, Regular Meeting PowerPoint presentation given, feedback and input solicited. Feedback reminder emailed on February 9, 2021. 1. Request for robust public outreach during the plan update and it needs to be accessible, clear and have plenty of opportunities to participate in a meaningful way. 2. Expansion of trail system within park sites and between communities. Edmonds Arts Commission Meeting, February 1, 2021, 4:00pm, Regular Meeting PowerPoint presentation given, feedback and input solicited. Feedback reminder emailed on February 8, 2021. 1. Equity and access — both physical spaces and especially as related to neuro-divergent communities and issues. (2) 2. Equity and access — programming gaps (2) 3. Equity —10 minute walk from a park, more focus of this outside of The Bowl. 4. Land acquisition closer to Hwy 99 (2) Packet Pg. 272 8.2.b 5. Inclusion of arts and cultural elements in the PROS plan. (2) 6. Inclusion of embedded aspects of culture, cultural heritage and the arts in public infrastructure and facilities ensuring cultural stories are not lost in discussion of public spaces. (2) 7. Environmental priority and environmental design to include art (2) 8. Cultural art aspect included in PROS plan considering lack of Community Cultural Plan update. (2) Diversity Commission, February 3, 2021, 6:00pm, Regular Meeting PowerPoint presentation given, feedback and input solicited. Feedback reminder emailed on February 10, 2021. 1. Concern about lack of equitable geographic distribution of both park facilities and programs with emphasis on the SE portion of City of Edmonds. Concern about marginalizing populations because of millions being spent in downtown Edmonds for parks, facilities, and programs. 2. Requested consideration of cultural competency qualifications in consultant selection. 3. Inclusion of non-traditional stakeholders in the public engagement process. 4. Staff qualifications and training dealing with situations of racially or disabled program participants and park and facilities visitors. 5. Addressing ADA issues and compliance in parks and recreation facilities. Youth Commission — February 3, 2021, 6:00pm, Regular Meeting PowerPoint presentation given, feedback and input solicited and discussion led by Shannon Burley, Deputy Director. Feedback reminder emailed on February 10, 2021. 1. Concerns about low and deteriorating maintenance level of existing parks, especially trails (3) and Yost pool. 2. Lack of public use space at Yost (seating, "free space", picnic area) 3. Sufficient facilities to hold large scale community events. 4. Community center facility availability in Eastern Edmonds — Old Woodway HS example. 5. Limited recreation facilities for use around Hwy 99. Currently school facilities, but those are closed or not accessibly at various times. Lack of parks and recreation space adjacent to Hwy 99 (2"1 comment) 6. Need for special event recognizing Indigenous Peoples Day and ongoing public education (2) 7. More opportunities for water access at Lake Ballinger. 8. Lack of community awareness of volunteer work opportunities. 9. Equity and access along Hwy 99 corridor (2) 10. More plantings in the parks and open spaces to support insects and pollinators. 11. Parkland/view area at Edwards Point (2) 12. Senior citizen programming 2 Packet Pg. 273 8.3 City Council Agenda Item Meeting Date: 04/20/2021 Code Amendment to Realign Planning Board Appointment Schedule Staff Lead: {Type Name of Staff Lead} Department: Development Services Preparer: Jana Spellman Background/History Under Chapter 10.40 EMC, an appointment schedule was established for the Planning Board, including four-year terms for the seven members and alternate on a staggered basis, so that the term dates did not require new appointments all at once. Over the years, the actual timing of some appointments has gotten out of synch with the original schedule. This may have resulted from off -schedule resignations and confusion about the remaining terms for persons filling the vacant positions. At the City Council's PSPP Committee meeting on April 13, the committee members reviewed the proposal and determined to place it on the Council agenda for further consideration. Staff Recommendation Adopt the proposed ordinance. Narrative Because the original (circa 1980) appointment schedule had gotten off track over the subsequent years, a new appointment schedule has been incorporated into an ordinance that would amend the code for this purpose. (See attachment.) The amendment provides for staggered appointments, which phase in a schedule for two positions to be appointed or reappointed per year. Under the proposed ordinance: None of the terms would need to be extended to five years. Only Position 5, which is currently vacant, would need an appointment this year. The ordinance preserves key objectives behind the Planning Board schedule (a logical order that has four-year terms provided on a staggered basis). Attachments: PB.Appointment.Schedule.OrdwithAtchmt Packet Pg. 274 8.3.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 10.40 OF THE EDMONDS CITY CODE RELATED TO THE CITY'S PLANNING BOARD. WHEREAS, the City's planning board was created with the 1980 adoption of Ordinance 2170, which took effect on January 1, 1981; and WHEREAS, the original planning board appointments are reflected in the city council meeting minutes of December 16, 1980; and WHEREAS, the initial planning board terms were staggered such that two positions would expire each year; and WHEREAS, it has come to the city's attention that, over time, the planning board terms have through error or misunderstanding deviated from the design intended by Ordinance 2170, where two seats would become vacant each year; and WHEREAS, of the eight planning board positions (seven numbered positions, plus one alternate), only positions 5, 6, and 7 have expiration dates that would be consistent with the original appointments; and WHEREAS, the city council would like to move toward returning to the originally intended staggered expiration of two terms per year; and WHEREAS, there may be more than one way to accomplish that objective; and WHEREAS, conforming all positions to expiration dates that would be consistent with the December 16, 1980 original appointments would create five-year terms for positions 2, 3, and 4; and WHEREAS, if possible, the city council would like to return to staggered terms without creating any five-year terms; and WHEREAS, the city council would like to return to staggered terms in a manner that will shorten terms of as few current board members as possible; and Packet Pg. 275 8.3.a WHEREAS, this ordinance is believed to be the best way to accomplish all of these objectives; and WHEREAS, under this ordinance, an intermediate step is necessary at the beginning of 2022, when four positions would expire; and WHEREAS, adjustment of some current planning board terms is necessary to return to the originally intended two per year expiration; and WHEREAS, it may be easier to track term lengths going forward if the alternate position no longer automatically fills a vacant position; and WHEREAS, position 7 and the alternate position require special treatment to return to a staggered state; and and WHEREAS, at the time of this ordinance, position 5 is vacant due to expiration of term; WHEREAS, the planning board code has not been updated since 2009 and needs other updating; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 10.40 of the Edmonds City Code, entitled "Planning Board," is hereby amended to read as set forth in Attachment A, which is incorporated herein by this reference as if set forth in full (new text is shown in underline; deleted text is shown in strike - Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: Packet Pg. 276 8.3.a MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 277 8.3.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2021, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 10.40 OF THE EDMONDS CITY CODE RELATED TO THE CITY'S PLANNING BOARD. The full text of this Ordinance will be mailed upon request. DATED this day of 12021. CITY CLERK, SCOTT PASSEY 4840-7251-8158,v. 1 Packet Pg. 278 8.3.a Attachment A 10.40.010 Purpose. The purpose of this chapter is to provide for the creation of a planning board pursuant to Chapter 35A.63 RCW, and provide for its membership, organization, operation, and expenses. The planning board shall generally serve in an advisory capacity to the city in regional and local planning and specifically assist in the development of the comprehensive plan and ZeRiRg OFdoRaReedevelopment regulations and their successive review and amendment from time to time. The board shall have the additional duties specifically set forth in this chapter and such ad hoc duties as the city council may from time to time assign to it. [Ord. 2342, 1983; Ord. 2170 § 2, 1980]. 10.40.020 Planning board. A. Appointment. There is created the planning board, consisting of seven members. Each member shall be appointed by the mayor, subject to confirmation by the city council. 1. Members of the board must be residents of the city of Edmonds. 2. Although the city of Edmonds is not divided into political or geographical wards, it is the intent of this section that said board membership shall maintain a reasonable balance of geographical distribution throughout the city of Edmonds. 3. It is the intent of this section to maintain a diversified representation of occupations and experience on the planning board. To this end each appointee shall be considered for board membership according to his/her field of experience, among other factors. 4. An alternative member shall be appointed to serve in the event any regular member is absent or disqualified for any reason. In the event a regular member is absent or disqualified for any reason, the alternate shall have all the powers of a regular member, including the right to vote on board decisions. The alternate shall be subject to the same attendance requirements as regular board members. in the event that , Fegular r sitien en the beard shah be deel r^�, VaGaRt, the -Alt-P—rRate Shall -he deemed to foil such vaGaRGY fer the FemaiRder of the 61Rexpired tee B. Term. In order to provide for continuity of membership, members shall be assigned a position number. Except as provided below, two positions shall expire each year. The initial term of each position shall expire as set fertb b^i w with subsequent t^r..,.,s being fGFbe four years eaeh and until the sueEesser isa;pi,Tted And-Ee,RfiF +ed, PROVIDED THAT, the current term for each position shall expire, and a new term shall begin, at the commencement of the year shown, respectively, below, AND FURTHER PROVIDED THAT the current term' for Position Seven shall expire at the commencement of 2022. to be followed by a sinele three-year term expiring at the commencement of 2025: Position One - 49822022 Position Five - 19842024 Position Two - 39922022 Position Six - 19942024 Position Three - 4QR32023 Position Seven - 1 QR52022 and 2025 Position Four - 3QR32023 Alternate - 19852� 2025 1. The board shall advise on all amendments to the comprehensive plan cOntained ;^ ECDC Title' � ( ^rat fees`. This includes reviewing all elements of the plan on a periodic basis and reporting to the mayor and city council on the need for changes in the plan. It also includes Packet Pg. 279 8.3.a Attachment A holding public hearings and making recommendations to the mayor and city council on proposed changes to the plan, to the text of the ZeRiRgdevelopment regulations, and also to the zoning map in the case of rezones, as provided in ECDC Title 20. Review of and recommendations for the plan may be prepared as a whole or in successive parts. 2. The board shall advise the mayor and city council on all parking matters that involve an amendment or other modification to any city ordinance or code section within the jurisdiction of the board. 3. The board shall serve as an ongoing park board and advise the mayor and city council on all matters relating to the acquisition and development of all city parks and recreation facilities. 4. The board shall do research and investigation on specific projects assigned to it by the mayor and city council. The board will analyze data collected, arrange for public participation, and organize its findings. The board will then present its findings to the mayor and city council detailing a summary of pertinent data, public contribution, alternatives available, and may, if appropriate, recommend a course of action, giving reasons for such recommendation. 5. The board shall have such other powers and duties as contained in Chapter 35A.63 RCW, as may be amended from time to time, that are not otherwise specifically delegated to the hearing examiner or other specific staff or agency of the city. D. Operation. 1. The city planning division shall provide regular staff services to the planning board. Other city departments shall provide staff services as requested by the planning board. 2. The city council shall establish an annual budget for planning board operations for services in addition to regular staff services. Should the planning board and planning staff determine that a particular project requires services in addition to those normally provided by the city staff, then an estimate of needs detailing the type of assistance and funding required shall be presented to the city council for approval before that project is undertaken. 3. Four members of the board shall be the minimum number necessary to constitute a quorum for the transaction of business; provided, that the vote of not less than three members shall be necessary to take action on any particular item before it. 4. The board shall hold regular meetings on the second and/ fourth Wednesdays of each month at 7:00 p.m. at the Edmonds city council chambers. Cancellation of a regular meeting, or a different location for a regular meeting, shall be announced at the last regular meeting preceding the affected meeting, if possible, otherwise the change will be advertised in the regular manner. 5. The city council shall meet periodically with the planning board at a city council meeting in order to review and update planning board agendas. The intent of this section is to stimulate continuing communication between mayor, city council and the planning board in an effort to identify and solve the problems facing the city of Edmonds. Nothing herein shall be construed to limit the manner in which items are placed on a planning board agenda nor the topics that may be considered by the planning board. 6. The board shall adopt rules of procedure and rules governing election and duties of officers of the board; provided, however, said rules shall pertain only to the internal procedures of the members and said rules and procedures may be questioned only by members of the board and do not give standing to question said procedures to nonmembers or other parties. [Ord. 3421 Packet Pg. 280 8.3.a Attachment A § 1, 2002; Ord. 3094 § 1, 1996; Ord. 2659, 1988; Ord. 2656 § 4, 1988; Ord. 2433, 1984; Ord. 2342, 1983; Ord. 2196 § 1, 1981; Ord. 2170 § 3, 19801. 10.40.030 EeG-Fd-iAat-edTePGFt _ anti;o.,l Peco- ,. mir; development ent ...,.,,.. issi.,Rffreserved] W its E)theF duties, the plaRRiRg bOaFd Shall review and GeRsider strategies foF Such strategies shall be deSigRed te impi — c—imeFewal viability, teurism develepmeRt and regaFdiRg itS jGiRt FeeemmeRdatiGRs. This duty shall SURset eR December 31, . [Ord. 3735 § 2, 20091. Packet Pg. 281 8.4 City Council Agenda Item Meeting Date: 04/20/2021 Paid Family & Medical Leave (PFML) Policy Changes Staff Lead: Emily Wagener Department: Human Resources Preparer: Emily Wagener Background/History The City developed a Paid Family & Medical Leave (PFML) policy in response to the WA State's voter approved Paid Family and Medical Leave Program. The City's policy allows employees to supplement their PFML payments with their available paid leave as long as the combined total of payments does not to exceed 100% of the employee's gross wages. After one year of administering this program, we have noticed that, because of how PFML calculates leave payments, this 100% maximum negatively impacts part time and lower wage employees. This effect is that part time and lower wage employees subject to the 100% maximum do not receive enough in supplemental payments to continue to pay their benefit premiums while on leave. Staff Recommendation We ask Council to approve the included policy changes. Narrative Staff requests to revise the current PFML policy to allow supplementation for a combined payment maximum of 150% for those who are not able to cover their benefit payments while on leave at the 100% maximum. This will not only increase the benefit to the employee and allow them to continue to pay for benefits while on leave, it will reduce the City's liability and need to collect premiums from employees either while they are on leave or after they return. The administering PFML agency does not identify a maximum employers can pay in supplemental wages only that they are categorized as supplemental wages instead of regular wages. Also included are general verbiage changes to clarify the policy with regards to maximum state benefits and how HR calculates supplemental leave. Please see the attached PFML Policy document with proposed changes in redline. Attachments: WPFML Revision 21-04 PFML Policy Changes 21-0420 Packet Pg. 282 8.4.a Appendix E Washington State Paid Family & Medical Leave Overview Paid Family and Medical Leave is a mandatory statewide insurance program that will provide almost every Washington employee with paid time off to give or receive care. If you qualify, this program will allow you to take up to 12 weeks, as needed, if you: • Welcome a child into your family (through birth, adoption or foster placement) • Experience a serious illness or injury • Need to care for a seriously ill or injured relative • Need time to prepare for a family member's pre- and post -deployment activities, as well as time for N childcare issues related to a family member's military deployment. For specifics on military -connected paid leave, visit www.dol.gov/whd/regs/compliance/whdfs28mc.pdf z U v If you face multiple events in a year, you might be eligible to receive up to 16 weeks, and up to 18 weeks o if you experience a serious health condition during pregnancy that results in incapacity. a- J Payment of Premiums a This program is funded by premiums paid by both the employee and employer. It is administered by the state Employment Security Department. Premium amounts for both the medical and family coverage are set by the state. Premium costs may be shared between employer and employee but employers must pay a minimum of 33% of the total premium for both family and medical coverage. Premium sharing for represented employees will be as agreed to in their respective collective bargaining agreements. Premium cost sharing for non -represented employees will be recommended by the Mayor as part of the annual budget process. Any employee portion of the premiums will be deducted from the employee's paycheck on each pay cycle. Supplemental wages as defined in this policy are not subject to premiums. Applying for benefits Starting January 1, 2020, employees who have worked 820 hours in the qualifying period (equal to 16 hours a week for a year) will be able to apply to take paid medical leave or paid family leave. The 820 hours are cumulative, regardless of the number of employers or jobs someone has during a year. All paid work over the course of the year counts toward the 820 hours, including part-time, seasonal and temporary work. While on leave, you are entitled to partial wage replacement. That means you will receive a portion of your average weekly pay. The benefit is generally up to 90 percent of your weekly wage, with a minimum of $100 per week and a maximum of $1,000 per week in 2020. Future maximum benefits will be adiusted by the commissioner annuallv by September 30t" to be effective the followina January 111. You will be paid by and must apply for benefits through the Employment Security Department rather than by the City. For information on applying for benefits please go to paidleave.wa.gov. Supplementing Washington Paid Family & Medical Leave with other accrued leave The City allows the supplementing of paid leave with an employee's available accrued leave. Employees who choose to supplement their paid family or medical leave payments must first use sick leave and then may use other accrued leave once sick leave is exhausted. Packet Pg. 283 8.4.a HR will calculate the Employee's supplemental benefit amount by using the WA PFML online calculator. If the employee disagrees with the calculation, they can provide their official benefit application approval notice from the Employment Security Department for recalculation. Employees may not normally use supplemental benefits to receive more than 100% of their gross regular compensation (PFML benefit plus supplemental benefit). However, if an employee's calculated supplemental benefit amount does not fully cover their regular pay -period deductions (such as medical, dental, vision, FSA, etc.) the employee may use additional supplemental benefits, not to exceed 150% of their gross regular compensation (PFML benefit plus supplemental benefit). Employees must follow normal payroll procedures in order to use accrued leave as supplemental leave while on Paid Family & Medical Leave. Coordination with Shared Leave Employees who wish to receive shared leave must also apply for paid family & medical leave benefits through Employment Security. If approved for shared leave, the amount of leave awarded will be based en the appreved payments from empleyment seGUFity Se that the empleyee will net FeGeiVe greater than 100 „f their regular GE)r~,peRsatiGR. calculated the same as if an employee used their own accrued leave t to supplement. V Leave Protections o a Employees who return from leave under this law will be restored to a same or equivalent job if they meet 2 the following requirements: 1 a • have worked for the City for at least 12 months, and • have worked 1,250 hours in the 12 months before taking leave (about 24 hours per week, on average). You may remain on your City provided health insurance while on leave. If you contribute to the cost of your health insurance you will continue to be responsible for that portion. The City will pay the full premium for your health coverage while on you are on leave and you will be required to make arrangements to repay this when you return to work. Should you fail to return to work, any amount paid for your health care premiums on your behalf by the City will be deducted from your final paycheck. No Discrimination or Retaliation The City of Edmonds is prohibited from discriminating or retaliating against you for requesting or taking paid leave under this law. Packet Pg. 284 PAID FAMILY & MEDICAL LEAVE (PFML) POLICY CHANGES d a� c� s U 0 a J LL a 0 N 0 N N tm C R L U 0 a J LL a _ m E z a Packet Pg. 285 • Employees can supplement their state PFML payments by using their eligible paid leave balances. • Total payments to employees are capped at s00% of gross weekly wages including state and supplemental payments. s00% FTE based on i00% max Gross Weekly Pay PFML Weekly Benefit Max Weekly Supplement Weekly Leave Hrs. Used Weekly Benefit Cost* *eased on family coverage for Med/Den/Vis on the Regence plan • Employee's weekly supplement amount covers their weekly benefit cost. • Employee may have other deductions and/or pre-tax benefits, such as the Flexible Spending Account (FSA) that would also be covered. • The Z00% cap on total wages negatively impacts part-time and lower wage- earning employees as follows: • These employees receive far less in supplemental leave payments from the City. • They are unable to continue to pay their benefit premiums while on leave. • They will need to pay their benefit premiums while on leave by sending payment into the City or by catching them up when they return to work. • They may miss out on the tax benefit of having premiums deducted from their pay. • City staff must track and collect any unpaid employee premiums. • Part-time employees pay a higher cost -share for their benefits than full-time employees. 62.5o% FTE based on s00% max Gross Weekly Pay PFML Weekly Benefit Max Weekly Supplement Weekly Leave Hrs. Used Weekly Benefit Cost* *eased on family coverage for Med/Den/Vis on the Regence plan • Employee's weekly supplement amount does not cover their weekly benefit cost. • Employee may have other deductions and/or pre-tax benefits, such as the Flexible Spending Account (FSA) that would also not be covered. • Increase the cap on total wages to 1.50% for those employees who are unable to continue to pay their benefit payments at the s00% level. • Other minor verbiage changes include: • Clarifying that supplemental wages (as defined in policy) are not subject to PFML premiums. • Reference to the state's annual max benefit recalculation. This will avoid an annual policy change. • Reference to how HR calculates the Supplemental leave benefit and what employees can do if they disagree with the calculation. 62.5o% FTE based on i5o% ma Gross Weekly Pay PFML Weekly Benefit Max Weekly Supplement Weekly Leave Hrs. Used Weekly Benefit Cost* • *Based on family coverage for Med/Den/Vis on the Regence plan • Employee's weekly supplement amount covers their weekly benefit cost. • Employee may have other deductions and/or pre-tax benefits, such as the Flexible Spending Account (FSA) that would also be covered. • Proposed policy changes will have a significant, positive impact on part-time and lower wage-earning employees with the City. • Supplemental payments reduce the employee's accrued leave balances. This is not an additional cost to the City. • Increasing the cap for this group of employees may encourage supplemental leave use. • Proposed policy changes are expected to reduce the City's obligation to track and collect unpaid employee benefit premiums for those on PFML. STAFF RECOMMENDATION a J LL a 0 N O N N d C t t2 O a J LL a :.o c m E s �a w w a