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2021-07-06 City Council - Full Agenda-2905
1. 2. 3. 4. 5. 6. 7. o Agenda Edmonds City Council V,j Hv REGULAR MEETING - VIRTUAL/ONLINE VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 JULY 6, 2021, 7:00 PM DUE TO THE CORONAVIRUS, MEETINGS ARE HELD VIRTUALLY USING THE ZOOM MEETING PLATFORM. TO JOIN, COMMENT, VIEW, OR LISTEN TO THE EDMONDS CITY COUNCIL MEETING IN ITS ENTIRETY, PASTE THE FOLLOWING INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS USING A COMPUTER OR SMART PHONE ARE INSTRUCTED TO RAISE A VIRTUAL HAND TO BE RECOGNIZED. PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS BY DIAL -UP PHONE ARE INSTRUCTED TO PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. IN ADDITION TO ZOOM, REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGEMENT ROLL CALL PRESENTATION 1. Civic Center Playfield Park Construction Contracts (30 min) APPROVAL OF THE AGENDA AUDIENCE COMMENTS APPROVAL OF THE CONSENT AGENDA Edmonds City Council Agenda July 6, 2021 Page 1 1. Approval of Council Meeting Minutes of June 22, 2021 2. Approval of Council Special Meeting Minutes of June 24, 2021 3. Approval of claim, payroll and benefit checks, direct deposit and wire payments. 4. Acknowledge receipt of a Claim for Damages from Shmuel Amit and Kristy Birdsall 5. Ordinance for Tree Regulations for Development Clarifications 8. UNFINISHED BUSINESS 9. NEW BUSINESS 1. Job Order Contracting - Proposal and Agreement (10 min) 2. Update to City Compensation Policy (45 min) 10. COUNCIL COMMENTS 11. MAYOR'S COMMENTS ADJOURN Edmonds City Council Agenda July 6, 2021 Page 2 4.1 City Council Agenda Item Meeting Date: 07/6/2021 Civic Center Playfield Park Construction Contracts Staff Lead: Angie Feser Department: Parks, Recreation & Cultural Services Preparer: Angie Feser Narrative Civic Center Playfield Park project is the renovation of an 8-acre park in downtown Edmonds. The May 27, 2021 project bid opening resulted in a qualifying construction base bid of $ 9,970,238 with four alternates totaling $ 1,465,255. (Attachment #2 - Bid Tabulation) The expenditure range exceeds the current Council -approved funding allocation and therefore requires additional revenue to complete the two-year project. The construction bid is valid for 60 days and requires Council consideration for award in the next few weeks to remain viable. This agenda item and presentation (Attachment #1) is to provide information for the Council to consider approving the three contracts necessary to begin the renovation of the park. As part of the primary construction contract, there are four project alternates the Council needs to decide to include or not which consist of an interactive water feature at the park entrance, a scramble/climbing wall, rubberized perimeter path surfacing and street tree grates. Total cost for project construction is estimated at a range of $13.5M to $15M depending on alternates selected, resulting in a shortfall range of $1.5M to $2.9M based on current funding allocation. Details materials included in this agenda item are park design, project construction funding and expenditures, project alternates, additional project approaches and funding options and history of the park development. The Council may award to construction contracts with the condition of the funding program to address the gap to be determined in the next couple of months. There is sufficient funding available to start the project and pay for expenditures well into 2022. The funding balance is needed late 2022 to finish the project. Council could request the Finance Committee make a recommendation for the funding options for the amount needed to cover the balance. Staff is requesting Council to consider three components to enable the start of Civic Center Playfield Park protect. First, the approval of three contracts; A-1 Landscape Base Bid Contract ($ 9,970,238); Walker Macy Contract Amendment ($ 91,473); and KBA Contract ($ 613,251) to enable construction. Second, selection of the protect alternates to include in the A-1 Landscape contract. And third, address the protect funding gap by committing to developing a funding program in the future to complete the two-year protect. Park Design The proposed park renovation project includes youth athletic fields, upgraded sports lighting, permanent restrooms, shade pavilion, improved skate park, petanque court grove, a pollinator meadow, tennis, pickleball and basketball courts, a 1/3-mile perimeter walking path, fully inclusive playground, picnic areas, public art and more. Packet Pg. 3 4.1 There are four project alternates in addition to the base project including a water feature, rubberized track surface, scramble climbing wall and tree grates that are designed, permitted and could be added to park installation. They were separated from the base bid for consideration of potential cost savings. The existing Field House, leased to Boys & Girls Club of Snohomish County since 1962, will remain intact as well as a designated 12,000 square foot area around it to enable the Boys & Girls Club to continue operations. Project Construction Funding/Expenditures The current allocated funding totals $12.1M and the cost to construct the base project is $13.5m, resulting in a difference of about $1.5m. The upper end of the range, determined by including all four project alternate features, results in a total cost of $15m and a difference of $2.9m. Details of the funding sources and expenditure are found in Attachment #3 - Project Construction Funding and Expenditures Project Funding $ 12,123,283 Project Estimated Cost with Base Bid Difference $ 13,570,876 $ (1,447,593) Project Estimated Cost with Base Bid + Alternates (4) $ 15,036,131 Difference $ (2,912,848) Project Alternates In consideration of possible cost consideration, there are four project alternates which have the option of being added to the base project including the entry plaza water feature, rubberized track surface, scramble climbing wall and tree grates. These elements are fully designed, have permit approval and could be included in the park installation by simply adding them to the construction contract. Project Alternates #1 - Water Feature $ 860,789 #2 - Rubber Track Surface $ 186,853 #3 - Scramble Wall $ 373,882 #4 - Tree Grates $ 43,731 Total $ 1,465,255 Alternate #1 - Water Feature (See Attachment #6 for amenity rendering) This element provides an interactive water spray amenity at the park's entry plaza on the western edge on 6th Avenue. Adding the alternate to the project would provide the above ground features as the infrastructure for the water amenity are currently included in the existing base bid construction. If not selected, this feature could be installed at a later date, but more than likely at a higher cost. Alternate #2 - Rubberized Track Surfacing The current construction includes an asphalt surface for the 1/3-mile perimeter walking/running path in the park. This alternate would provide a rubberized surfacing applied on top of the asphalt surface, which is the typical base for this rubberized surface material. If not selected, the asphalt pathway would still provide a sufficient and commonly used surface for the path use. The surfacing could be installed at a later time, but at a higher cost than if installed with the project. Alternate #3 - Scramble Climbing Wall (See Attachment #7 for amenity rendering) Packet Pg. 4 4.1 This feature in the northwest corner of the park, uses the required site grading and berming to provide a shorter climbing wall feature. Stormwater treatment elements are located in this area and produce a grade elevation, which the climbing wall incorporates. If this is not selected, it would be considerably more difficult and expensive to construct in the future. Alternate #4 - Tree Grates The current base bid proposes using another material in the tree wells for the 16 street trees along 6tn Avenue rather than metal tree grates. Adding this alternate to the project would provide for the installation of 4'x6' metal tree grates instead of either mulch or plant material in the tree wells. Additional Funding Options There are several options for the project approach as well as possible revenue sources to address the existing funding gap between allocated revenue of grants and city funds and the estimated costs to complete the construction of the park renovation. Those, with associated summarized pros and cons, are listed below. 1. Revised park design/amenities - Possible overall reduction in cost, but could jeopardize grant awards by eliminating elements that are committed in the original grant application, delay project by year or two and additional cost of re -design, permitting and staff time. Phased construction (pay as you go) - Reduce need to borrow funds, but significant delay completion of project for years and would require re -application or modified approval of granting agencies. Due to the nature of the renovation, phased work would significantly restricted use of the park through the entire duration of the construction project, which would be numerous years. It would be more expensive in addition to costs associated with re -design of phased approach and the revised permitting required. 3. Use City General Fund/Reserves - No borrowed funds required, and the project proceeds as planned without delay. However, it would cause a reduction of the General Funds and/or Reserves, which would negatively impact other city operating budget funding and/or capital projects. 4. REET (Real Estate Excise Tax) - No borrowed funds required, and the project proceeds as planned without delay. However, reduces REET funds for other city projects in the Parks and Public Works departments for 2021 and 2022 and beyond. 5. Councilmanic Bond - Not using existing funds (General Fund or REET) and current interest rates are low. However, this would require debt service payments being committed from city funds for the duration of the bond, up to 20 years and that means funding would not be available for other projects or grant match. In addition, bonds terms are inflexible, and the city is unable to pay off early. 6. Bank loan - Not using existing funds (General Fund or REET) and currently interest rates are low. Could have a shorter duration than bonds, paid off early, but with higher payments. However, this would require debt service payments being committed from city funds for the duration of the loan resulting in funding not available for other projects or grant match. 7. Combination approach -could use more than one of the listed alternatives, for example General Fund and REET. Packet Pg. 5 4.1 This construction project duration is over two years with sufficient funding allocation to begin the project. The Council could approve the three construction contracts and then take the time needed to develop a funding program for the additional revenue required to complete the project. The construction bid is valid for only 60 days and at the time of the July 6th Council Meeting, there are 20 days remaining. The approach to award the construction contracts now and develop funding program in the near future would enable the project to begin with using the current bid. Staff Recommendation Staff is requesting Council to consider three components to enable the start of Civic Center Playfield Park project. First, the approval of three contracts; A-1 Landscape Base Bid Contract ($ 9,970,238); Walker Macy Contract Amendment ($ 91,473); and KBA Contract ($ 613,251) to enable construction. Second, selection of the project alternates to include in the A-1 Landscape contract. And third, address the project funding gap by committing to developing a funding program in the future to complete the two-year project. Background/History In early 2016, after leasing for 40 years, the nearly 8-acre Civic Center Playfield property was acquired by the City from the Edmonds School District for $1.9M with all but $400,000 funded by grants. A year after acquisition in 2017, a Master Plan using a robust public process was adopted by Council with the work of consulting firm of Walker Macy. The same firm was later approved by the Council to complete the design development, permitting, bidding, and support during construction. In 2018, the City began applying for grants and in November of that year the Council adopted the Parks Capital Improvement (CIP) and Capital Facilities Plans (CFP) identifying Civic Park as a project and it was approved each year since. Also, in 2018, the 50-year old Grandstand was demolished. The next year, 2019, the Council issued the $3.7m bond to fund construction. The project went out to bid early 2020, but was not successful. Elements of the project were revised and the project was re -bid twice 2021. The last round of construction bids was opened May 27th with five submittals and has verified that A-1 Landscaping and Construction is the successful low bidder. Attachments: Civic Park - Council Presentation July 6, 2021 Civic Center Playfield Project 2021 Bid Tabulations Attachment - Project Construction Funding and Expenditures Amendment No. 2 to Walker Macy Professional Services Agreement Professional Services Agreement with Exhibits - KBA Scramble Wall Rendering Water Feature Rendering Packet Pg. 6 4.1.a Civic Center Playfield Project Parks, Recreation, Cultural Arts & Human Services Department July 6, 2021 Packet Pg. 7 4.1.a r- 0 r U 3 PA' ,+`. c 0 U Purpose/Outline: a. a. L Purpose Outline 1. History & Project Design .> Council consideration of - 2. Project Cost N 1. Project construction and services contracts 3. Funding Sources 2. Project alternates selection 0 4. Funding Gap 3. Funding program for gap L 1. Project Alternatives a U C 3 2. Additional funding M a U Packet Pg. 8 4.1.a Project Background 2016 8-acres acquired 2017 Master Plan adopted 2018 Grant applications Parks CIP/CFP adoption Stadium Grandstands demolished 2019 Bonds issued ($3.7m) 2020 Project Bid unsuccessful 2021 Project Re -Bid U Packet Pg. 9 4.1.a Project Design V,( Hazel Miller Meadows Promenade Lawn/Athletic Fields Perimeter Path (Alternate #2 — Rubber Surface) Packet Pg. 10 Project Design S a C Club z; Sports Courts Field House/Boys & Girls Club i aor�weIIIs Skatepark -- _ Scramble wall (Alternate #3) U N O N M IL Packet Pg. 11 Project Design vx w C !!tw•�: t. .t 1 f . � � 06 V, B. ,B& Gil i= y ownAWL Ar , o Water Feature (Alternate #1) Shade Pavilion Restroom and Storage Petanque Grove ,a N 0 N U C 3 0 U a El Packet-Pg. 12 Project Design Inclusive Playground Mai EMI'm, NONE 66, 0 M*� T— N CD N (6 21 .2 C 4) U) (D L) C 0 (D E Packet-Pg- 137 4.1.a Funding Sources Budgeted Revenue Sources Grants $ 3,470,000 RCO $ 1,350,000 Sno Co Cons Futures $ 450,000 Hazel Miller Foundation $ 1,500,000 Verdant $ 170,000 General Fund $ 1,784,786 $2m identified and $215,214 available Bonds $ 3,700,000 Donations $ 400,000 Rotary Club of Edmonds raised $250,000 for inclusive playground REET 2 (Fund 125) $ 1,307,488 REET 1 (Fund 126) $ 108,389 Park Impact Fees $ 1,352,620 Total $ 12,123,283 Packet-Pg. 14 4.1.a Full Project Expenditures/Gap Construction Construction Contract (base bid) Sales Tax (10.4%) Owner Furnished Amenities Management Reserve (12%) Construction Support Walker Macy Construction Support* KBA Construction Support* City Engineering Staff Time + Testing Construction Preparation Permits City Engineering Fees Stormwater Mitigation (Yost Park) 1% Art Donation Total Project with Base Bid $ 11,747,962 Project Funding $ 12,123,283 Total Base Bid $ 13,570,876 Difference $ (1,447,593) $ 1,476,463 Base Bid + Alternates (4) $ 15,036,131 Difference $ (2,912,848) $ 84,849 $ $ 200,600 61,002 $ 13,570,876 *Two additional contracts for Council consideration, required for implementation v U N 0 N U c 0 U L M a Packet-Pg. 15 4.1.a Construction Contract Alternates Project Alternates* #1 — Water Feature #2 — Rubber Track Surface #3 — Scramble Wall #4 — Tree Grates Total $ 860,789 $ 186,853 $ 373,882 43,731 $ 1,465,255 *Cost includes administrative costs of sales tax, mgmt reserve, 1 % Art r- O r 3 c O U a m a L U v U N O N O �a c a� N d L a U C 3 O U El Packet-Pg. 16 4.1.a Alternate # 1 - Water Feature Project Alternates* #1 — Water Feature $ 860,789 #2 — Rubber Track Surface $ 186,853 #3 — Scramble Wall $ 373,882 #4 — Tree Grates $ 43,731 Total�=J$ 1,465,255 ..6 , l;� q M C 0 r 3 C 0 U a m a L U v U N 0 N C 0 �a C a� N i a U C 3 0 U Packet-Pg. 17 4.1.a Alternate #2 - Rubber Track Surface Project Alternates* #1 — Water Feature #2 — Rubber Track Surface #3 — Scramble Wall #4 — Tree Grates Total $ 860,789 $ 186,853 $ 373,882 $ 43,731 $ 1,465,255 U, .Boys &Girls F scramble too C O r U 3 C O U a m a L U v U N 0 N C O s C a� N d L a U C 3 O U Packet-Pg. 18 4.1.a Alternate #3 - Scramble Wall Project Alternates* #1 — Water Feature $ 860,789 #2 — Rubber Track Surface $ 186,853 #3 — Scramble Wall $ 373,882 #4 — Tree Grates $ 43,731 Total 4 $ 1,465,255 Packet Pg. 19 Alternate #4 - Tree Grates Project Alternates* #1 — Water Feature #2 — Rubber Track Surface #3 — Scramble Wall #4 — Tree Grates Total $ 860,789 $ 186,853 $ 373,882 $ 43,731 $ 1,465,255 The current base bid includes an alternate to tree grates Adding this alternate to the project would include installation of 4'x6' metal tree grates along 6t" Avenue. C O r 3 C O U a m a L U 2 U N O N C O �a C a� N i a U C 3 O U El Packet-Pg. 20 4.1.a Funding Options for Consideration Options 1. Revised park design/amenities 2. Phased construction — pay as you go 3. City Funds a) REET (Real Estate Excise Tax) b) General Fund 4. Councilmanic Bond 5. Bank loan 6. Combination Recommendation: further study by Finance Committee and Council to determine funding program. r- O r 3 c O U a m a L U 2 U N 0 N 3 O �a N d L a U C 3 O U El Packet-Pg. 21 4.1.a Discussion 1. Consensus of the Council to advance the A-1 Landscaping base bid contract, Walker Macy contract amendment and KBA contract to the July 13t" council meeting for consideration of approval? 2. If so, which of the four project alternates should be included in the contract? 3. Does the Council request the Finance Committee develop a recommended funding program for the project-s difference between estimated expenditures and currently allocated funding? A-1 Landscape Base Bid Contract $ 9,970,238 Walker Macy Amendment $ 91,473 KBA Contract $ 613,251 #1 — Water Feature #2 — Rubber Track Surface #3 — Scramble Wall #4 — Tree Grates Base Bid Difference Base Bid + 4 Alt Difference $ 860,789 $ 186,853 $ 373,882 $ 43,731 $ (1,447,593) $ (2,912,848) N O N (6 21 3 0 N a U C 0 U I L M a O� FI) J U J •� U f0 El Packet Pg. 22 4.1.b City of Edmonds 5/27/2021 2:00 PM PRELIMINARY BID RESULTS Project: Civic Center Playfield Project Project No.: EOMA/c551 Base Bid Estimate: $10,152,414.00 Certificate of Supplemental Dewatering Bid Statement of o 5 /o Bid Non- Equal Supplemental Water Subcontractor & Base Bid Base Bid Bid Alt #1 Bid Alt #2 Bid Alt #3 Bid Alt #4 Base Bid Plus Bidder Name Proposal Prices Addenda 1 Bidder Bond Collusion Employment Skatepark Feature Designer Schedule A Schedule B Water Rubber Track Scramble Tree Grates Base Bid Total Alts Total Signed Filled Acknowledged Qualifications Included Affidavit Opportunity Bidder Criteria Bidder Criteria Contact Info Including Tax Tax N/A Feature Surface Wall Tax N/A Including Tax Including Tax In Included Included Report Included Included Included Including Tax Including Tax Including Tax Included A-1 Landscaping and X X X X X X X X X X $9,709,238.40 $261,000.00 $761,760.00 $165,357.12 $330,868.80 $38,700.00 $9,970,238.40 $11,266,924.32 Construction Terra Dynamics Inc. X X X X X X X X X X $9,915,024.00 $280,000.00 $667,920.00 $143,520.00 $414,000.00 $35,000.00 $10,195,024.00 $11,455,464.00 Ohno - Touchdown JV X X X X X X X X X X $10,185,504.00 $250,000.00 $706,560.00 $149,040.00 $400,752.00 $54,000.00 $10,435,504.00 $11,745,856.00 Strider Construction Co. X X X X X X X X X X $11,030,340.00 $250,000.00 $756,240.00 $110,400.00 $303,600.00 $40,000.00 $11,280,340.00 $12,490,580.00 Colacurcio Brothers X X X X X X X X X X $14,200,200.00 $180,000.00 $734,160.00 $140,208.00 $309,120.00 $16,000.00 $14,380,200.00 $15,579,688.00 Engineer's Estimate $9,838,401.98 $314,012.00 $522,169.92 $284,670.82 $285,238.27 $69,248.00 $10,152,413.98 $11,313,740.99 Prepared by: Henry Schroder 2 m Packet Pg. 23 4.1.c Civic Center Playfield Park Project Funding This project has numerous funding sources including grants and a variety of city revenues previously allocated by Council for a total of $12.1m. Total Funding Grants $ 3,470,000 City Funding $ 8,653,283 Total $ 12,123,283 Four primary sources of grants, totally nearly $3.5m, include the State of Washington Recreation and Conservation Office programs, Snohomish County Conservation Futures, Hazel Miller Foundation and Verdant Health Commission. Grants State of Washington/RCO $ 1,350,000 Snohomish Co. Conservation Futures $ 450,000 Hazel Miller Foundation $ 1,500,000 Verdant Health Commission $ 170,000 TOTAL $ 3,470,000 City funding sources include the General Fund, Councilmanic Bonds, donation allocation with more than $250,000 committed by the Rotary Club of Edmonds as well as park amenity adoptions, Real Estate Excise Tax, known as REET 1 and 2, and Park Impact Fees totaling about $8.65m. City Funding General Fund $ 1,784,786 Bonds $ 3,700,000 Donations $ 400,000 REET 2 (Fund 125) $ 1,307,488 REET 1 (Fund 126) $ 108,389 Park Impact Fees $ 1,352,620 TOTAL $ 8,653,283 Protect Construction Costs In addition to the contractor's agreement price, there are a number of other costs and services required to complete the project including sales tax, owner furnished amenities, management reserve allocation, construction support of project administration and management, testing, permits, an off -site stormwater mitigation project, and 1% for public art. The construction bid plus additional expenses create an estimated cost total of more than $13.5m. Packet Pg. 24 4.1.c Projected Expenditures Construction $ 11,747,962 Construction Contract Sales Tax (10.4%) Owner Furnished Amenities Management Reserve (12%) Construction Support $ 1,476,463 Walker Macy Construction Support* KBA Construction Support* City Engineering Staff Time + Testing Construction Preparation $ 84,849 Permits City Engineering Fees (Design & Permit) Stormwater Mitigation (Yost Park) $ 200,600 1% Art Donation $ 61,002 Total Project with Base Bid $ 13,570,876 *The two additional contracts requiring council consideration for approval. Packet Pg. 25 4.1.d City of Edmonds Mike Mayor 700 MAIN STREET • EDMONDS, WA 98020 • 425-771-0230 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT C. 1 %qQ AMENDMENT NO.2 TO PROFESSIONAL SERVICES AGREEMENT FOR LANDSCAPE ARCHITECTURE CONSULTING SERVICES FOR THE EDMONDS CIVIC CENTER PLAYFIELD PROJECT Dated April 27, 2018 WHEREAS, the City of Edmonds, Washington (the "City") and Walker Macy (the "Consultant"), entered into an underlying professional services agreement for the provision of landscape architecture consulting services for ("Project"), dated April 27, 2018 ("Underlying November 18, 2019 ("Amendment No. I"); and the Edmonds Civic Center Playfield Project Agreement") and amended that agreement on WHEREAS, Section 12 of the Underlying Agreement provides that the parties may make changes through amendments to the Underlying Agreement that are approved in writing by both parties; and WHEREAS, the Underlying Agreement and its Amendment No. 1 incorporate a Scope of Work for the Project consultation work and a budget for this work; and WHEREAS, the parties desire to further amend the Underlying Agreement to increase the budget to cover additional fees for the consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of April 27, 2018 between the City and the Consultant for Project consultation services, as amended by its Amendment No. 1, both of which are attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, are further amended in, but only in, the following respect: (a). Section 2 ("Payments") — The Fee Schedule set forth in Exhibit B to the Underlying Agreement and referenced in Section 2 ("Payments"), as amended by Amendment No. 1 and its Exhibit A, shall be further amended to provide for additional fees for prior authorized work as well as an adjustment in billing rates for the consultant team. Subsection A of Section 2, which was revised by Amendment No. 1, is hereby further amended to read as follows: Packet Pg. 26 Amendment No. 2 to Professional Services Agreement, Page 2 A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule in Exhibit B; the Fee Schedule for the additional Yost Park Stormwater Design services incorporated into Exhibit A to Amendment No. 1; and the fee amendment for prior authorized work and adjustment for 2021-2022 billing rates set forth in Exhibit A to Amendment No. 2, all of which are attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of ONE MILLION, FOUR HUNDRED FORTY-SEVEN THOUSAND, EIGHT HUNDRED THIRTEEN DOLLARS ($1,447,813.00). 2. In all other respects, the Underlying Agreement, as amended by its Amendment No. 1, shall remain in full force and effect, further amended as set forth herein, but only as set forth herein. DATED this day of July 2021. CITY OF EDMONDS Michael Nelson, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney WALKER MACY Chelsea McCann, Principal Packet Pg. 27 Amendment No. 2 to Professional Services Agreement, Page 3 4.1.d STATE OF WASHINGTON) )ss COUNTY OF ) On this day of 2021, before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Chelsea McCann, and executed the foregoing instrument, and acknowledged the said instrument to be her free and voluntary act and for the uses and purposes therein mentioned, and on oath stated that she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 28 Amendment No. 2 to Professional Services Agreement, Page 4 EXHIBIT A Scope of Work / Fee Schedule c O c.� c 0 L C ♦O� V L a m a L d �d♦ V V Z U C m E m O L Q c.i CO O .y N O O L a L O ++ N O Z C O E C d E Q C O E t c� Q Packet Pg. 29 4.1.d WALKERI MACY LANDSCAPE ARCHITECTURE URBAN DESIGN PLANNING April 7, 2021 Angie Feser Parks, Recreation and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 RE: Edmonds Civic Center Playfield Improvements — Contract Amendment Request Dear Angie, We appreciate the opportunity to submit the following contract amendment request for landscape architectural services at Edmonds Civic Field. SCOPE OF WORK: 1. Amendment for prior authorized work: 1.1 We received prior authorization to complete the work associated with the proposals listed in the table below. Our team is requesting additional fees for the total value of these less the unallocated (management reserve) fee that was remaining in our contract. May 2020 Bidding Support $9,450.00 September 2020 Yost Re -Design $60,164.00 September 2020 Geotech Explorations $17,610.00 September 2020 Re -Bid Task 1 $39,950.00 March 2021 Re -Bid Task 2 $29,388.00 2. Adjustment for 2021 — 2022 billing rates: 2.1 The billing rates for the consultant team have increased an average of 4%. We are requesting additional fee for the Construction Administration scope of our work that is to be completed in 2021 and 2022. Packet Pg. 30 4.1.d Edmonds Civic Center Playfield April 7, 2021 Page 2 of 2 FEES: We propose the following fees: 1. Prior Authorized Work 2. Billing Rate Adjustment $78, 973.00 $12,500.00 Total: $91,473.00 plus expenses All assumptions and conditions of the original contract apply to this proposal. Please contact me or Lara Rose if you have any questions, require clarification, or if we can be of further assistance. We look forward to continuing to work with you on the Civic Center Playfield Improvement Project. Sincerely, Andrea Kuns Senior Associate akuns@walkermacy.com Packet Pg. 31 Amendment No. 2 to Professional Services Agreement, Page 4 4.1.d Attachment 1 Walker Macy Professional Services Agreement with Amendment No. 1 Packet Pg. 32 4.1.d PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, a Washington municipal corporation, hereinafter referred to as the "City", and Walker Macy, hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide landscape architectural services with respect to the Civic Center Playfield project ("Project"); NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Pay . The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule set forth in Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of One Million Two Hundred Eight Thousand One Hundred Eighty Five Dollars ($1,233,185.00). B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, roses, however, that: Packet Pg. 33 4.1.d A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. The parties agree that the categories of services set forth in the Scope of Services shall be undertaken on the following schedule (including payments anticipated in each calendar year): 2018: 1. Project Startup: $31,823 2. Schematic Design: $159,872 3.30% Design Development: $190,572 4. 10% Contingency Fund: $38,227 Total: $420,494 (plus expenses) 2019: 1. 50/90/100% Design Construction Documentation: $475,588 2. Permitting: $34,056 3. Bidding: $20,178 4. 10% Contingency Fund: $52,982 Total: $582,804 (plus expenses) 2020: 1. Services During Construction: $174,194 2. Project Closeout: $12,067 3. 10% Contingency Fund: $18,626 Total: $204,887 (plus expenses) Total for expenses: $25,000 5. Indemnification 1 Hold harnxless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries Packet Pg. 34 4.1.d and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General anci professional liability insurance. The Consultant shall obtain and keep in force during the term of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, Packet Pg. 35 4.1.d sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationshi s. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document, the Scope of Work attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exhibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Chances/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services rendered in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. Packet Pg. 36 4.1.d 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent tees. The Consultant warrants that s/he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that s/he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Consultant specifically agrees to pay any applicable business and occupation (B & 0) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Walker Macy 105 S. Main Street, Suite 205 Seattle, WA 98104 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS 21 DAY OF 2018. CITY OF EDMONDS WALKER MACY Packet Pg. 37 4.1.d By ATTEST/AUTHE CATED: APP VED AS TO FORM: S assey, City Cle Office of the City Attorney OREGO tJ OFFICIAL STAMP STATE OF ) LEONA MAY MILLER NOTARY PUSUC•OREGON )Ss COMMISSION NO.951911 COUNTY OF .UUL-rW c-; AH ) OWCOMMISSION EXPIRES JULY 11, 2020 I On this � day of - 2018ij before me, the undersigned, a Notary Public in and for the State of ., duly commissioned and sworn, personally appeared to me known to be the o%-i to -I o aj of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above Written. NOTARY PUBL C My commission expires: Q"i I I 1 1,2020 Packet Pg. 38 4.1.d EXHIBIT A WALKERIMACYLANDSCAPE ARCHITCCIURE URBAN DESIGN PLANNING March 20, 2018 Carrie Hite Parks, Recreation and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 RE: Edmonds Civic Center Playfield Improvements — P3282.01 Dear Carrie, We appreciate the opportunity to submit the following proposal for providing landscape architectural services for the redevelopment of Civic Center Playfield. PROJECT UNDERSTANDING AND TEAM ROLES: 1. The project transforms the existing Civic Center Playfield into a new 8 acre park with site improvements that include a multi -use plaza, a permanent skatepark and pumptrack with integrated viewing areas, a water feature, multi -use lawn and playfields, one playground, six petanque courts, one multi -use court, one shade pavilion structure (including restrooms and storage), walking/jogging paths, exercise stations, picnic area, youth bouldering wall, lawn terraces, berms, planting, lighting, stormwater gardens and all related utilities that are commensurate with the Master Plan, dated February 2017. Limits of park improvements are illustrated in Exhibit A, attached. 2. Walker Macy proposes the following sub -consultant team to assist us on the project: • Architect: ORAArchitects • Civil and Structural Engineers: KPFF Consulting Engineers • Mechanical and Plumbing Engineer: Notkin-Wood Harbinger • Electrical Engineer: Reyes Engineering • Lighting Designer: FMS • Cost Consulting: JMB Consulting ■ Fountain Designer: STO Design • Irrigation Consultant: Design Two Four Two Six • Skatepark Consultant: Grindline • Geotechnical Consultant: Landau 3. Walker Macy's role will be to provide the following: • We will work directly with The City of Edmonds and the design team during the effort to ensure a comprehensive approach to the work, and will provide leadership at meetings with client, City, and community groups. 1218 3RD AVE, SUITE 1310 f SEATTLE. WA 98101 I PHONE: 206.582 3874 I WEL'- WALKERMACY.COM Packet Pg. 39 4.1.d Civic Center Playfield March 16, 2018 Page 2 of 11 • Detailed planning and site design for all park improvements, access and circulation for Civic Center Playfield • Walker Macy, in collaboration with the design team, will document surface improvements including vehicular and pedestrian paving, planting, grading, irrigation, water feature, sports courts and fields, playground, youth climbing wall, skatepark integration and site furnishings for areas within our scope. ■ Walker Macy will document all site demolition with Civil engineer review. • Walker Macy, in collaboration with KPFF, will advance the design of 6th Avenue (The Market Promenade), to a Schematic Design level and 7ch Avenue through Construction Administration as an optional additional service. Note, this assumes that ROW work is integrated with park design efforts to reduce cost. If ROW work became a separate effort, fee estimates would require revision. The team's skatepark consultant will provide consultation, design guidance and architectural drawings for the skatepark and/or pumptrack. 5. The City of Edmonds will lead and apply for all applicable grants. Walker Macy will support this effort with required graphics, narratives, and cost estimates. 6. The team's architect will provide: a. Architectural drawings and CAD files for the design for a new shade pavilion with integrated restrooms. b. Documentation for the demolition of the existing shed c. Not included in this estimate are renovation of the existing Field House, work on a Boys and Girls Club facility or footprint that differs from the Master Plan, or integration of the shade pavilion and restroom structure with a future Boys and Girls Club facility. The team's civil engineer will document and provide CAD files for all right-of-way requirements, erosion and sedimentation control, stormwater features and all utilities. a. We will collaborate with the civil engineer for stormwater quality features per City of Edmonds code requirements. b. The City of Edmonds requires a civil engineer's stamp on all final grading plans. Therefore we propose to transfer our detailed grading documents after 50% CD to the civil engineer for final construction documentation, in coordination with Walker Macy. c. ROW Improvements along 61h and 71h Avenue. See attached limit of work and additional services enumerated below. 8. The team's fountain designer will provide water feature design services and mechanical, electrical and plumbing design guidance, in coordination with related sub consultants, and documentation for the water feature. 9. The team's mechanical engineer will provide mechanical and plumbing design guidance, specification and technical review in coordination with related sub -consultants. Packet Pg. 40 4.1.d Civic Center Playfield March 16, 2018 Page 3 of 11 10. The team's lighting designer will provide lighting design services for pedestrian, architectural, sports, and feature lighting, including fixture proposals, photometric assessments, technical drawings, and specifications in coordination with Walker Macy and related sub consultants. 11. The team's irrigation consultant will provide irrigation design, layout and technical documentation. The irrigation consultant will also provide CAD files of the irrigation locations for coordination with Walker Macy. 12. The team's electrical engineer will document all routing and controls for electrical services, layouts and vaults for site lighting features, including sports field and court lighting. The electrical engineer will also provide CAD files of the electrical fixture locations for coordination with Walker Macy. 13. The team's geotechnical engineer will document recommendations for surface, subsurface and groundwater conditions for proposed work and features, including demolition. The geotechnical engineer will provide or review drawings as required, including earthwork loading, drainage and foundations. 14. The team's cost estimating consultant will provide statements of probable costs at Schematic Design and 90% construction documents. 15. Walker Macy will submit a packet to the City for review following Schematic Design, 30%(Design Development) and 90%(Construction Documentation) milestones. The City will provide a single collated set of comments to Walker Macy within 40 days of each submittal. Other milestones will conclude with design team review only. 16. All activities and fees necessary to obtain permits will be by The City of Edmonds and the Owner. Walker Macy and the design team will provide drawings for inclusion in the permit applications. We assume permit drawings will be derivatives of our working plans. SCOPE OF WORK: Based on our understanding of the project, and the information provided, we propose the following scope of work: 1. Project Start-up (April -May 2018) 1.1 Attend one conference call with client to discuss scope, budget and schedule. 1.2 Review survey and geotechnical reports, budget information, code requirements, permit requirements and other project background material made available to Walker Macy. 1.3 Coordinate scope of work and attend meetings as needed with sub -consultants. 1.4 Coordinate and lead team kick-off meeting with sub -consultants 1.5 Attend and document one (1) project kick-off meeting with client, in Edmonds, to review design efforts and to coordinate our work. 1.6 Confirm reclaimed timber and seat board inventory for potential use in the park. Meetings Summmary: • One (1) conference call meeting with client to discuss scope, budget and schedule Packet Pg. 41 4.1.d Civic Center Playfield March 16, 2018 Page 4 of 11 • One (1) kick-off meeting with client in Edmonds • One (1) consultant team kickoff meeting ( additional subconsultant meetings as needed) 2. Schematic Design (June -August 2018) 2.1 Refine and/or revise site design to accommodate findings from survey and geotech reports and changes to program since Master Plan was published Create CAD base files. 2.2 Park feature design development, including water feature, skatepark, playground, exercise stations and scramble wall. 2.3 Design team meetings and coordination of site work across all disciplines. 2.4 Attend and document one (1) meeting with the client in Edmonds, followed by weekly conference calls. 2.5 Attend and document one (1) Project Advisory Meeting, in Edmonds. 2.6 Attend and document one (1) meeting with the Edmonds Petanque Club. 2.7 Attend and document one (1) meeting with Edmonds Skatepark Committee. 2.8 Attend and document one (1) meeting with Edmonds Chamber of Commerce regarding event planning. 2.9 Attend one (1) meetings with Public Works and Engineering to coordinate Schematic Design of The Market Promenade — 6th Street Improvements (per optional services). 2.10 Review Edmonds standard documentation and drawing format requirements and revise drawing formats as needed. 2.11 Prepare documentation for and attend one (1) Edmonds Internal Parks and Planning review in Edmonds after SD submittal. 2.12 Attend one (1) City Council Meeting in Edmonds. 2.13 Attend and document one (1) meeting with the Boys and Girls Club in Edmonds. 2.14 Prepare/attend/document one (1) art meeting with Edmonds Cultural Services Manager. 2.15 Provide 100% Schematic Design Submittal with the following deliverables: • CAD Base drawings for team coordination • Updated Illustrative Site Plan • Area take -offs diagram ■ Materials Plan / Site Plan • Up to three (3) CAD Sections / Elevations, as needed to convey design intent • Grading Concept Plan for Civic Center Playfield • Schematic Design Grading Concept for 6th Avenue (per additional services) ■ Narrative / basis of design memo • Image boards describing proposed materials and plant typologies • (1) Updated birdseye perspective rendering Packet Pg. 42 4.1.d Civic Center Playfield March 16, 2018 Page 5 of 11 • Stormwater concept plan • Plan, roof plan and sections of pavilion • Skatepark plan • Lighting concept plan • Water feature concept plan • 100% SD Cost Estimate, including delineated budget" Meetings Summary: • One (1) meeting with client in Edmonds • Weekly conference calls with client • One (1) Project Advisory Committee Meeting in Edmonds • One (1) City Council Meeting in Edmonds • One (1) meeting with Edmonds Petanque Club in Edmonds. • One (1) meeting with Edmonds Skatepark Committee in Edmonds • One (1) Chamber of Commerce Meeting in Edmonds • One (1) meeting for City of Edmonds internal (Parks and Planning) review in Edmonds One (1) meeting with City of Edmonds Public Works to coordinate 6th Avenue Improvements (per additional services). • One (1) meeting with the Boys and Girls Club 3. 30% (Design Development, September —November 2018) No City review following 30% milestone, submittal is for internal review purposes only) 3.1 Incorporate and/or respond to Schematic Design submittal City review comments. City to provide one collated set of comments for response. 3.2 Attend one (1) meeting with client to review the schematic design phase and discuss construction budget for the site and landscape improvements, design development goals and schedule. 3.3 Review Schematic Design cost estimate and contribute to Value Engineering efforts by amending landscape scope as required to bring project into budget goals. 3.4 Lead team design development and coordination. Coordinate technical documentation for grading plan, demolition, layout, architectural, civil/stormwater, planting, irrigation and lighting plans in coordination with consultant team. 3.5 Attend one (1) meeting with the Edmonds Petanque Club to review and refine court design. 3.6 Attend one (1) meeting with Edmonds Skatepark Committee to review and refine skatepark/pumptrack design. 3.7 Consult on arts integration plan with Edmonds Cultural Services Manager. 3.8 Attend meeting and follow up with artist(s) to discuss concepts and park design integration. 3.9 Review and incorporate Edmonds standard details and related requirements. 3.10 Attend one (1) meeting with City in Edmonds to review 30% plans and outstanding issues Packet Pg. 43 4.1.d Civic Center Playfield March 16, 2018 Page 6 of 11 3.11 Submit internal 30% Design. Deliverables include: • Demolition Plans • Civil Utility and Stormwater Plans • Grading Plans • Materials Plans, including Lighting and Furnishings • Planting Area Plans noting plant types (e.g., tree, shrub, groundcover); not specific plant species. • Irrigation Conceptual Zone Plans (includes point of connection, mainline routing, and irrigation value locations). • Architectural Plans • Lighting Plans • Electrical Plans • Mechanical Cut Sheets and Plans • Water Feature Plans • Skatepark Plans • Draft basis of design memo summarizing assumptions, design intent, code requirements and draft specifications. • Draft specifications, including Division One. Meetings Summary: • Two (1) client review meetings in Edmonds. • Weekly conference calls with client • One (1) meeting with Edmonds Petanque Club • One (1) meeting with Edmonds Skatepark Committee • One (1) meeting with Edmonds internal review committee (Parks and Planning) in Edmonds to review 30% DD submittal. 4. 50%, 90% and 100% Design Construction Documentation (December 2018 -August 2019) City Review after 90% only. 4.1 Attend two (2) coordination meetings with The City of Edmonds. 4.2 After 30% and 90% submittals, review the construction budget, schedule and milestones. Attain approval from City to proceed with 100% Construction Documentation. 4.3 Lead design development and coordination of technical documents in coordination with consultant team. 4.4 Coordinate artist integration for each phase. 4.5 Produce 50%, 90% and 100% Construction Documents. Deliverables include: ■ Site Demolition Plans • Site Civil Plans and Details ■ Site Grading Plans • Site Materials and Furnishings Plans Packet Pg. 44 4.1.d Civic Center Playfield March 16, 2018 Page 7 of 11 • Site Layout Plans ■ Soil Plans and Details • Planting Plans and Details ■ Irrigation plans and Details ■ Site Construction Details • Site Structural Plans and Details • Architectural Plans and Details • Lighting Plans and Details • Electrical Plans and Details • Water Feature Plans and Details • Skatepark Plans and Details ■ Specifications, including Division1 Specifications. 4.6 Submit 90% documents to City for review. The 50% and 100% milestones will be used for internal team review and QA/QC only. 4.7 Develop cost estimate at 90% submittal. 4.8 Complete geotech review at 50% internal review. 4.9 One (1) meeting with Edmonds Skatepark Committee after 50% review. 4.10 Prior to 100% submittal, contribute to Value Engineering efforts by amending landscape scope and drawings as required to bring project into budget goals. Value engineering drawing revisions after 90% Construction Documentation are not included in this scope of work. Meeting summary: • Two (2) client review meetings, in Edmonds. • One (1) meetings with Edmonds Skatepark Committee 6. Permitting (April — November 2019) 5.1 Submit preliminary and final stamped and signed documents to the client as required for permitting. The permits currently anticipated for this project are all under one umbrella permit package and include: a. ROW development (per optional services) b. Grading and park features c. Building plans d. Utility plans 5.2 Respond to permit comments during permitting. 5.3 Revise drawings and resubmit to the permit center if required. 6. Bidding (September - November 2019) Packet Pg. 45 4.1.d Civic Center Playfield March 16, 2018 Page 8 of 11 6.1 Produce Bid Set documents, based on 100% construction documents, including Division 1 Specifications. 6.2 Attend pre -bid conference. 6.3 Prepare addenda during bid period as necessary. 6.4 Assist in review of bids. Deliverables: • Permit drawings based on Construction Documents. Meetings: • One (1) pre -bid conference in Edmonds. 7. Services During Construction (December 2019 — December 2020) 7.1 Develop "For Construction" set of Construction Documents. 7.2 Attend (1) pre -construction meeting. 7.3 Review product submittals and shop drawings; respond to requests for information, produce change orders and clarification drawings as needed. 7.4 Attend twenty two (22) project meetings and Construction Observation site visits (one every other week), particularly at the following milestones: • Review of rough grading. • Review of hardscape layout. • Perform one nursery visits at milestones to review and tag plant material. • Review irrigation mainline layout and open mainline trenching. • Review of finish grading. • Review tree and/or plant material layout. • Review irrigation coverage. • Stormwater system review (civil) • Artwork integration review/observation • Additional milestones as defined by sub -consultants 7.5 Attend (1) substantial completion walk-through and develop a punch list. 7.6 Attend (1) final acceptance walk-through to review completion of the punch list. 7.7 Attend (1) warranty walk-through and develop a warranty list. 8. Project Closeout 8.1 Prepare record documents for all work within our scope based on contractor provided record drawings in CAD format. FEES: Packet Pg. 46 4.1.d Civic Center Playfield March 16, 2018 Page 9 of 11 We propose the following fees: 1. Project Start Up 2. Schematic Design 3. Design Development (30%) 4. Construction Documents (50/90/100%) 5. Permitting 6. Bidding 7. Service During Construction 8. Project Close -Out Subtotal 9. 10% Design Contingency Total $31, 823.00 $159,872.00 $190,572.00 $475,588.00 $34,056.00 $20,178.00 $174,194.00 12 067.00 $1,098,350.00 $109,835.00 $1,208,185.00 plus expenses We propose to bill monthly on a percentage of completion per phase. Expenses are additional, and will be billed at 1.1 times our cost. OPTIONAL SERVICES: Based on our understanding of the project, and the information provided, we propose the following Optional Services. We propose to bill monthly on a percentage of completion per phase. Expenses are additional, and will be billed at cost. Project Understanding, Team Roles, and Assumptions enumerated in this Scope of Work shall also apply to these optional services. Parking Impact Study Conduct parking impact study related to Civic Center Playfield improvements. Walker Macy proposes Fehr & Peers to assist with the study. See attached proposal. Estimated Fee: $25,600 ROW Improvements Study grading on 6`h Avenue to determine feasibility of The Market Promenade and flush curb condition to a Schematic Design Level. Develop and document ROW improvements, per the approved Master Plan along 7ffi Avenue and 6th Avenue (from back -of -curb on the park -side) through Construction Administration. Estimated Fee: $51,775.00 10% Design Contingency $5,178.00 Total: $56,953.00 ASSUMPTIONS: 1. Our proposal is based on the above scope of work, attached limit of work, and a project construction budget not to exceed $10M. 2. Recent geotechnical investigation revealed conditions that may increase construction cost significantly above prior estimate. Reductions in park program or phasing may be required. Areas of park that require redesign may require additional services. Packet Pg. 47 4.1.d Civic Center Playfield March 16, 2018 Page 10 of 11 3. The siting, if any, and scale of the future Boys and Girls Club will be determined prior to Schematic Design phase initiation. Redesigns for Club siting may require additional services. 4. All work in the right-of-way along 6th and 7th Avenues, as well as pedestrian crossings on 6th and 7th Avenues, are listed as optional services and are not included in the base scope and fee. 5. Changes to overhead power and other utilities along rights -of -way are not included in this scope of work. 6. Construction drawings will be provided or based upon Walker Macy standards. 8. Revisions to the construction documents due to value engineering which occur after 90% submittal will require Walker Macy to evaluate potential impact to fees. 9. Site visits in addition to those identified will require Walker Macy to evaluate potential impact to fees. 10. Walker Macy will provide complete Division One specifications (based on templates provided by the City of Edmonds) and will manage the submittal and RFI process. Walker Macy will attend all meetings outlined in the scope of work. Meetings beyond those noted will be additional services and will be billed as time and materials. 11. This proposal assumes the project will be constructed in one phase. If the project is broken into multiple design or construction phases, scope and fees will be re-evaluated. 12. Project is scheduled to be completed by December 2020. If project extends substantially beyond the scheduled date additional scope and fees will be re-evaluated. 13. The project team cost estimator will develop landscape and site improvements, quantity take -offs, and unit pricing. This information will be provided to Walker Macy for review as noted in the scope above. Walker Macy and the design team will evaluate quantities and unit cost and provide comments to client. 15. Design review services are not currently part of the proposed scope of services. 16. LEED documentation is not currently a part of the proposed scope of services. 17. Walker Macy is not responsible for verifying the accuracy of Contractors' record documents. 19. Walker Macy will provide typed CSI-formatted specifications. 20. City arborist will provide assessment of existing trees within proposed limits of work. 21. KPFF provided the City of Edmonds a schematic side sewer stub location on 11.30.17 for the future restroom and water feature. We assume the new 8 inch SS Main and stub outs will be in place prior to construction of Civic Field and be completed by the COE. Future coordination for this 8 inch SS Main will include coordination at the view terraces." 22. City review and feedback duration is assumed at 40 days. If this review period extends substantially beyond the expected duration, impacts to team fees and project schedule will be re- evaluated. Please contact me if you have any questions, require clarification, or if we can be of further assistance. We look forward to working with you on the Civic Center Playfield Improvement Project. Sincerely, WALKER MACY Packet Pg. 48 4.1.d Civic Center Playfield March 16, 2018 Page 11 of 11 Chris Jones Principal cjones@walkermacy.com Approved: Name and title Date Packet Pg. 49 4.1.d 8 4 K 8 $ $ 8 $Qg 6 8 N 8 a lays( u ry v N � LL o o = N I r a v E 3o C v Y G 43 E w 3 O E o i q E E E m y al 9 m E E. d E 5 n s ygy� 8 g 3° E E @ b E'' >>> E o n v« w ag Y ;qyq p E LE 8 8 Yx a3o I I i -1 a j N } r j j -j . 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Packet Pg. 54 / 4.1.d ■®� !7 # } � �§m7 � §}!2! !,! £ ■!!7! | ! § � !I! -_� � �■!!! � ■ � ��! � t` | [ I Packet Pg. 55 4.1.d { OF EDtilU Ci of Edmonds Dave Earling Mayor 700 MAIN STREET • EDMONDS, WA 98020.425-771-0230 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT IBC. kga� AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT FOR LANDSCAPE ARCHITECTURE CONSULTING SERVICES FOR THE EDMONDS CIVIC CENTER PLAYFIELD PROJECT Dated April 27, 2018 WHEREAS, the City of Edmonds, Washington (the "City") and Walker Macy (the "Consultant"), entered into an underlying professional services agreement for the provision of landscape architecture consulting services for the Edmonds Civic Center Playfield Project ("Project"), dated April 27, 2018 ("Underlying Agreement"); and WHEREAS, Section 12 of the Underlying Agreement provides that the City may engage the Consultant to perform additional services when an amendment to the Underlying Agreement is approved in writing by both parties; and WHEREAS, the Underlying Agreement incorporates a Scope of Services for the Project consultation work; and WHEREAS, the parties desire to amend the Underlying Agreement to incorporate an extension of the scope of services to be performed, as well as an increase in the budget to cover the additional consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of April 27, 2018 between the City and the Consultant for Project consultation services, attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is amended in, but only in, the following respects: (a) Section 1 ("Scope of work") — The Scope of Services attached hereto as Exhibit A is in addition to and shall supplement the Scope of Services set forth in Exhibit A of the Underlying Agreement and referenced in Section 1 ("Scope of Work"). (b) Section 2 ("Payments") — The Fee Schedule incorporated into Exhibit A is in addition to and shall supplement the Fee Schedule set forth in Exhibits A and B of the Underlying Agreement and referenced in Section 2 ("Payments"). Subsection A of Section 2 shall be amended to read as follows: Packet Pg. 56 4.1.d Amendment No. 1 to Professional Services Agreement, Page 2 A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule set forth in Exhibit B, attached hereto and incorporated herein by this reference, and the Fee Schedule for the additional Yost Park Stormwater Design services incorporated into Exhibit A, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of ONE MILLION, THREE HUNDRED FIFTY-SIX THOUSAND, THREE HUNDRED FORTY DOLLARS ($1,356,340.00). (c) Section 4 ("Time of performance") — Section 4 shall be amended to read as follows: 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. The parties agree that the categories of services set forth in the Scope of Services shall be undertaken on the following schedule (including payments, anticipated in each calendar year): 2018: Civic Center Playfield: 1. Project Startup: $31,823 2. Schematic Design: $159,872 3. 30% Design Development: $190,572 4. 10% Contingency Fund: $38,227 Total for 2018: $420,494 (plus expenses) 2019: Civic Center Playfield: 1. 50/90/100% Design Construction Documentation: $475,588 2. Permitting: $34,056 3. Bidding: $20,178 4. 10% Contingency Fund: $52,982 Yost Park StormwaterDesipti: 1. Infiltration Feasibility Evaluation: $41,713 (including expenses) 2. Site Survey: $15,300 (including expenses) 3. Design and Permitting: $37,150 (including expenses) 4. Infiltration Testing: $19,232 (including expenses) Total for 2019: $696,199 (plus Civic Center Playfield expenses) 2020: Civic Center Pia field: 1. Services During Construction: $174,194 2. Project Closeout: $12,067 3. 10% Contingency Fund: $18,626 Yost Park Stormwater Design: 1. Construction Administration: $7,260 (including expenses) 2. Project Management: $2,500 (including expenses) Total for 2020: $214,647 (plus Civic Center Playfield expenses) Packet Pg. 57 4.1.d Amendment No. I to Professional Services Agreement, Page 3 Total for Civic Center Playfield expenses: $25,000 GRAND TOTAL: $1,356,340 2. In all other respects, the Underlying Agreement shall remain in full force and effect, amended as set forth herein, but only as set forth herein. DATED this day of November, 2019. �F ED NDS WALKER MACY • %. - -eL O. Earling, Mayor Chelsea McCann, Principal A A[1TH ATED: j ge-o"it Passey, it Clerk APPEy101 FORM*C Office of the City Attorney O-PEG6 KJ STATE OF W A SION/1TON) )ss COUNTY OF .Duff q o,f ) On this t 6+�' day of 2019, before me, the under -signed, a Notary Public in and for the State of duly commissioned and sworn, personally appeared Chelsea McCann, an&ed the foregoing instrument, and acknowledged the said instrument to be her free and voluntary act and for the uses and purposes therein mentioned, and on oath stated that she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. OFFICIAL STAMP LEONA MAY MILLER NOTARY PUBLIC-OREGION COMMISSION NO.951911 OW COMMISSION EXPIRES JULY 11, 2Q20 1341111 we My commission expires- JA if 120Z0 Packet Pg. 58 4.1.d Exhibit A Scope of Work / Fee Schedule WALKERI MAC ! LANDSCAPE ARCHITECTURE URBAN DESIGN PLANNING November 7, 2019 Shannon Burley Deputy Parks, Recreation, and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 RE: Edmonds Civic Center Playfield, Stormwater Design at Yost Park Dear Shannon, Due to high groundwater conditions at the Edmonds Civic Center Playfield (ECCP) site, the project team encountered challenges in designing a code -compliant, on -site stormwater detention system for the proposed development. As a result, the City of Edmonds (City) and the ECCP design team are exploring the feasibility of installing stormwater infiltration facilities at City -owned Yost Park as a "detention trade" to partially satisfy flow control requirements at ECCP. The design at Yost will focus on shallow infiltration facilities (infiltrating bio retention) rather than UIC wells based on preliminary site evaluation conducted by Shannon & Wilson. Walker Macy proposes the following sub -consultant team to assist us on the project: • Geotechnical: Shannon & Wilson • Civil Engineer: KPFF Consulting Engineers • Survey: KPFF Consulting Engineers SCOPE OF WORK: 1. Infiltration Feasibility Evaluation 1.1. Conduct a site visit with the City to identify drilling locations. 1.2. Drill and install two wells approximately 80 feet deep. Each well will be competed with a flush - mounted monument. 1.3. Perform geotechnical laboratory tests on the samples. 1.4. Perform visual geologic reconnaissance of the steep slopes between the Yost pool and parking areas. 1.5. Prepare a report detailing the results of the field explorations, site reconnaissance and laboratory testing. 2. Site Survey 2.1. Perform site survey to establish site control and mapping points on Washington State Plane Coordinates NAD 83/91 and vertical datum on NAVD 88 2.2. Prepare boundary base map and plot easements affecting the subject property. 2.3. Perform topographic survey of the site as outlined by the design team. 1218 30 AVE, SUITE 1310 1 SEATTLE, WA 98101 I PHONE: 208.582.38N I WEB: WAMA MAG', Packet Pg. 59 4.1.d Edmonds Civic Center Playfield — Stormwater Design at Yost Park November 7, 2019 Page 2 of 3 3. Design and Permitting 3.1. Review project Survey 3.2. Produce 50% Design and Permit Submittal. Deliverables Include: • Site Demolition Plan ■ TESC Plan and Details • Paving and Grading Plan and Details • Storm Drainage Plan, Profiles, and Details • Storm Drainage Report • Planting Plans and Details • Specifications 3.3. Incorporate City review comments after the 50% submittal. 3.4. Prepare single cost estimate 3.5. Prepare Bid Set after completion of permitting. 3.6. Attend four team meetings by conference call or web meeting 3.7. Perform three site visits 4. Infiltration Testing 4.1. Conduct a site visit to mark a maximum of four test pit excavation locations. Excavation to be performed by the City. 4.2. Perform geotechnical laboratory tests on the retrieved soil samples 4.3. Prepare summary geologic logs based on field observations and geotechnical laboratory testing, and present observed and recommended design infiltration rate values 5. Construction Administration 5.1. Respond to submittals and requests for information (RFls) from the contractor 5.2. Perform up to four site visits during construction SCHEDULE: • We assume design duration of six months, starting when we receive the project survey and notice to proceed. ASSUMPTIONS: Wall Design is not included (not anticipated). • Irrigation, if required, will be documented as design -build. • SWPPP is not anticipated since site disturbance will be less than 1 acre • KPFF assumes the design and permitting of a maximum of two shallow infiltration facilities (infiltrating bioretention). A project survey is currently being completed for Yost Park; upon receipt of that survey, KPFF will review existing conditions and determine whether or not two infiltration facilities will be sufficient. If more than two are required, we will request additional services. Packet Pg. 60 4.1.d Edmonds Civic Center Playfield — Stormwater Design at Yost Park November 7, 2019 Page 3 of 3 • Per Preliminary information provided by Shannon & Wilson, an infiltration rate of 1-2inches per hour is available at the site. Shannon & Wilson will perform field testing at the actual proposed infiltration sites to better estimate infiltration rates. • Re -grading will be limited to small areas where minor modifications to drainage patterns are necessary. This will generally be accomplished through a grind and overlay of existing asphalt surfacing. • Division 1 specifications will be provided by the City. • Infiltration test pit excavation will be completed by the City. Test pit locations will be marked in the field by the design team. FEES: We propose the following fees: 1. Infiltration Feasibility Evaluation 2. Site Survey 3. Design and Permitting 4. Infiltration Testing 5. Construction Administration 6. Project Management Total $41,713.00 $15,300.00 $37,150.00 $19,232.00 $7,260.00 $2,500.00 $123,155.00 including expenses We propose to bill monthly on a time and materials "not -to -exceed" basis. Client authorization is required for any work beyond the established limit. Please contact me if you have any questions, require clarification, or if we can be of further assistance. Sincerely, WALKER MACY Andrea Kuns Senior Associate akuns@walkermacy.com Approved: Name and title Date Packet Pg. 61 4.1.e CITY OF EDMONDS MIKE NELSON MAYOR 121 5T" AVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 - FAX 425-672-5750 Website: www.edmondswa.gov I�90 tiQa� PUBLIC WORKS DEPARTMENT Engineering Division PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, hereinafter referred to as the "City," and KBA, Inc., hereinafter referred to as the "Consultant." WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide consulting services with respect to the Civic Center Playfield Project; NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scone of work. The scope of work shall include all services and material necessary to accomplish the above -mentioned objectives in accordance with the Scope of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule that is marked as Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of $613,251. B. All invoices shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each invoice to the Consultant. The Consultant may submit invoices to the City once each month during the progress of the work for payment of completed services on the project. Billings shall be reviewed in conjunction with the City's invoicing process. No billing shall be considered for payment that has not been submitted to the City Engineer three (3) days prior to the scheduled cut-off date. Such late invoices will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 1 Packet Pg. 62 4.1.e 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall indemnify and hold the City, its officers, officials, employees and volunteers harmless from claims, injuries, damages, losses, demands, or suits at law or equity caused by the negligent acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. This Agreement is subject to RCW 4.24.115, and in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty to reimburse the cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Packet Pg. 63 4.1.e Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit to the City a verification of insurance as outlined above within fourteen (14) days of the execution of this Agreement. No cancellation of the foregoing policies shall be effective without thirty (30) days prior written notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. The Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. Packet Pg. 64 4.1.e 10. Termination. This being an Agreement for professional services, either parry may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document, its Appendices 1 & 2, the Scope of Services attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exhibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage the Consultant to perform services in addition to those listed in this Agreement, and the Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Services, the City understands that a revision to the Scope of Services and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Services in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. The Consultant represents that the Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. The Consultant and any persons employed by the Consultant shall perform the work in a professional manner consistent with the degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances, in the same geographical area and time period, in accordance with the schedules herein. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant declares that the Consultant has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this provision, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including Packet Pg. 65 4.1.e regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in Section 13 of this Agreement with regard to quality of services. Because this Agreement is subject to federal nondiscrimination laws, the Consultant agrees that the provisions of Appendices 1 & 2, attached hereto and incorporated herein by this reference, apply to this Agreement. The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: KBA, Inc. 11201 SE 8' Street, Suite 160 Bellevue, WA 98004 Receipt of any notice shall be deemed effective: (1) three days after deposit of written notice in the U.S. mail, with proper postage and properly addressed, or (2) by email with return receipt. DATED THIS DAY OF , 20_ CITY OF EDMONDS KBA, Inc. Mike Nelson, Mayor Printed Name and Title ATTEST/AUTHENTICATE: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 66 4.1.e STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 20_, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 67 4.1.e APPENDIX 1 CONTRACT (Appendix A of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees as follows: 1. Compliance with Regulations: The Consultant/Contractor shall comply with the acts and regulations relative to nondiscrimination in federally -assisted programs of the United States Department of Transportation (USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. 2. Nondiscrimination: The Consultant/Contractor, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Consultant/Contractor shall not participate directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR 21. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Consultant/ Contractor for work to be performed under a subcontract, including procurement of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant/Contractor of the Consultant's/Contractor's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP. 4. Information and Reports: The Consultant/Contractor shall provide all information and reports required by the Regulations and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the appropriate state or federal agency to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a Consultant/Contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant/Contractor shall so certify to the City, or state or federal agency, as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of the Consultant's/Contractor's noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or the appropriate state or federal agency may determine to be appropriate, including, but not limited to: • Withholding of payments to the Consultant/Contractor under the Agreement until the Consultant/Contractor complies; and/or • Cancellation, termination, or suspension of the Agreement, in whole or in part. 6. Incorporation of Provisions: The Consultant/Contractor shall include the provisions of the above paragraphs one (1) through five (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Consultant/Contractor shall take such action with respect to any subcontractor or procurement as the City or appropriate state or federal agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant/Contractor becomes involved in, or is threatened with, litigation by a subcontractor or supplier as a result of such direction, the Consultant/ Contractor may request that the City enter into such litigation to protect the interests of the City; or may request that the appropriate state agency enter into such litigation to protect the interests of the State of Washington. In addition, the Consultant/Contractor may request the appropriate federal agency enter into such litigation to protect the interests of the United States. 7 Packet Pg. 68 4.1.e APPENDIX 2 CONTRACT (Appendix E of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees to comply with the following non-discrimination statutes and authorities; including but not limitied to: Pertinent Non -Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non -Discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898 , Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Person with Limited English Proficency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure the LEP person have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). 8 Packet Pg. 69 4.1.e KBA, Inc. February 23, 2021 EXHIBIT A SCOPE OF SERVICES Inspection Services for Civic Center Playfield KBA, Inc. (Consultant) will provide inspection services to City of Edmonds (Client), for the Project known as Civic Center Playfield. These services will include consultation, field observation and documentation as required during the construction of the Project, as detailed below. Project Description: This Contract provides for the improvement of Edmonds Civic Center Playfield which include sidewalk improvements along 6th Avenue, two sports courts, a plaza with terraced seat walls, shade structure, concrete seat walls, six petanque courts, two natural grass soccer fields, skate park, play area, concrete and asphalt paths, planting & irrigation, pedestrian and sports lighting, utility and stormwater improvements. Additive alternates include a recirculating water feature, scramble wall, and track surfacing on the asphalt jogging path and other work. The Designer of Record on this project is KPFF (Designer), and Walker Macy (Landscape Architect). CONSTRUCTION MANAGEMENT SERVICES A. Consultant Contract Management. Provide overall day-to-day management of the consultant contract and staff, including: 1. Decide on best modes and frequency of communication with Client and Designer. Liaison and coordinate with Client on a regular basis to discuss Project issues and status. 2. Review monthly expenditures and CM team scope activities. Prepare and submit to Client monthly, an invoice and progress report describing CM services provided that month. Deliverables • Monthly invoices and progress reports B. Preconstruction Services 1. Review Contract Documents to familiarize team with Project requirements. 2. Assist with the preconstruction conference: 3. Provide one set of preconstruction photographs. Deliverables • Provide one set of preconstruction photos C. Contract Administration during Construction Phase 1. Liaison with the Client, construction contractor, Designer, landscape architect and appropriate agencies, property owners, and utilities. 2. Schedule Review: a. Assist with monitoring the construction contractor's conformance to schedule and request revised schedules when needed. Advise Client of schedule changes. 3. Support Submittal Process. Support client and log work plans, shop drawings, samples, test reports, and other data submitted by the construction contractor. S:\Projects\Contracts\Client\Edmonds\BP 20-013-01 Edmonds Civic Center Playfield\Drafts&Negotiation Records\In-houseDrafts\KBA-SCOPE-Edmonds Civic Center Playfield- R2- MRF.docx Packet Pg. 70 4.1.e KBA, Inc. February 23, 2021 4. Record of Materials. Review and provide updates to assist the Client with maintenance of records for material compliance documentation received and advise of any known deficiencies. 5. Assist with preparing weekly statement of working days and distribute to the Client. 6. Request for Information (RFIs). Assist with the review/evaluation of, or cause to be reviewed/evaluated by other appropriate party. Update log. 7. Change Management. Support client and track potential change orders. Update log. 8. Monthly Pay Requests. Assist with the review of payment requests submitted by the construction contractor. Assist with the review with Client and construction contractor, and recommend approval, as appropriate. 9. Assist the Client in the investigation of malfunctions or failures during construction. 10. Public Information. Assist with providing information for Client to prepare media communications and public notices on Project status. 11. Record Drawings. Assist with the review of construction contractor's redline set of contract plans and provide comments not less than monthly. Deliverables • Provide updates for the Record of Materials (testing log) • Update Submittal Log • Update RFI Log • Potential Change Order Log • Weekly Statement of Working Days • Certified Payroll Tracking Log • Apprentice Utilization reports • Record Drawings comments D. Construction Phase Services — Field 1. Observe the technical conduct of the construction, including providing day-to-day contact with the construction contractor, Client, utilities, and other stakeholders, and monitor for adherence to the Contract Documents. The Consultant's personnel will act in accordance with Sections 1-05.1 and 1-05.2 of the WSDOT/APWA Standard Specifications. 2. Observe material, workmanship, and construction areas for compliance with the Contract Documents and applicable codes. Advise the Client of any non -conforming work observed during site visits. 3. Prepare Inspector Daily Reports (IDRs), recording the construction contractor's operations as actually observed by the Consultant; includes quantities of work placed that day, contractor's equipment and crews, and other pertinent information. 4. Interpret Construction Contract Documents, in coordination with Designer. 5. Evaluate issues which may arise as to the quality and acceptability of material furnished, work performed, and rate of progress of work performed by the construction contractor. Advise City of issues that require further evaluation or Engineer's decision. 6. Establish communications with adjacent property owners. Respond to questions from property owners and the general public. 7. Coordinate with permit holders on the Project to monitor compliance with approved permits, if applicable. 8. Prepare field records and documents to help facilitate administration of the Project in accordance with funding agency requirements. S:\Projects\Contracts\Client\Edmonds\BP 20-013-01 Edmonds Civic Center Playfield\Drafts&Negotiation Records\In-houseDrafts\KBA-SCOPE-Edmonds Civic Center Playfield- R2- MRF.docx Packet Pg. 71 KBA, Inc. 4.1.e February 23, 2021 9. Attend and actively participate in regular on -site meetings. 10. Take periodic digital photographs during the course of construction 11. Punch List. Upon substantial completion of work, coordinate with the City and affected agencies, to assist with the preparation of a 'punch list' of items to be completed or corrected Assist with the coordination of final inspection with those agencies. 12. Testing. Cause to be conducted, materials and laboratory tests. Coordinate the work of the Field Representative(s) and testing laboratories in the observation and testing of materials used in the construction; document and evaluate results of testing; and inform Client and construction contractor of deficiencies. Deliverables • IDRs with Project photos — submitted on a weekly basis • Field Note Records and Daily Reports of Force Account Worked E. Assumptions 1. Budget: a. Staffing levels are anticipated in accordance with the attached budget estimate. Consultant services are budgeted for an approximate 17-month period, from May 17, 2021 through October 12, 2022. This is intended to span the originally planned construction duration of 314 working days, plus ten days for Project setup and six weeks for closeout. No Overtime has been figured into the budget. The Project Administrator has been estimated at half time. b. Consultant will work up to the limitations of the authorized budget. If additional budget is needed to cover such instances as the following, Client and Consultant will negotiate a supplement to this Agreement: i. The contractor's schedule requires inspection coverage of extra crews and shifts. ii. The construction contract runs longer than the time period detailed above. iii. Any added scope tasks. iv. The work is anticipated to be performed during daytime hours. Should night work be necessary, a 15 percent differential for labor will be applied to all night shift hours worked by Consultant's employees. c. Consultant Inspector will work out of their vehicle. d. The budget allocations shown on Exhibit B are itemized to aid in Project tracking purposes only. The budget may be transferred between people, or between labor and expenses, provided the total contracted amount is not exceeded without prior authorization. e. Should Consultant's level of effort extend beyond the time period detailed in the attached Exhibit B - Estimate, and into a new year, labor rates will adjust annually on January 1, with 30-day written notice to Agency. 2. Items and Services Client will provide: a. Meeting arrangements and facilities for pre -bid and preconstruction meetings. Prepare and distribute meeting notes from pre -bid meeting(s), if any. b. Retain Engineer of Record for shop drawing review, RFIs, design changes, and final record drawings. c. Coordination with and enforcement of utility franchise agreements and/or contracts and schedules for services related to this Project. S:\Projects\Contracts\Client\Edmonds\BP 20-013-01 Edmonds Civic Center Playfield\Drafts&Negotiation Records\In-houseDrafts\KBA-SCOPE-Edmonds Civic Center Playfield- R2- MRF.docx Packet Pg. 72 4.1.e KBA, Inc. February 23, 2021 d. Verify that the required permits, bonds, and insurance have been obtained and submitted by the construction contractor. Obtain all permits not required to be provided by construction contractor. e. Construction Survey. Provide project control survey and staking that is not already assigned to the construction contractor. 3. Scope: a. Consultant will provide observation services for the days/hours that its' Inspector(s) personnel is/are on -site. The Inspector(s) will not be able to observe or report construction activities, or collect documentation, during the time they are not on -site. The Consultant's monitoring of the construction contractor's activities is to ascertain whether or not they are performing the work in accordance with the Contract Documents; in case of noncompliance, Consultant will reject non -conforming work and pursue the other remedies in the interests of the Client, as detailed in the Contract Documents. The Consultant cannot guarantee the construction contractor's performance, and it is understood that Consultant shall assume no responsibility for proper construction means, methods, techniques, Project site safety, safety precautions or programs, or for the failure of any other entity to perform its work in accordance with laws, contracts, regulations, or Client's expectations. c. Definitions and Roles. The use of the term "inspect" in relation to Consultant services is synonymous with "construction observation," and reference to the "Inspector" role is synonymous with "Field Representative," and means: performing on -site observations and/or monitoring of the progress and quality of the Work and determining, in general, if the Work is being performed in conformance with the Contract Documents; and notifying the Client if Work does not conform to the Contract Documents or requires special inspection or testing. Where "Specialty Inspector" or "specialty inspection" is used, it refers to inspection by a Building Official or independent agent of the Building Official, or other licensed/certified inspector who provides a certified inspection report in accordance with an established standard. d. Because of the prior use of the Project site, there is a possibility of the presence of toxic or hazardous materials. Consultant shall have no responsibility for the discovery, presence, handling, removal or disposal of toxic or hazardous materials, or for exposure of persons to toxic or hazardous materials in any form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB), or other toxic substances. If the Consultant suspects the presence of hazardous materials, they will notify the Client immediately for resolution. e. Consultant is not responsible for any costs, claims or judgments arising from or in any way connected with errors, omissions, conflicts or ambiguities in the Contract Documents prepared by others. The Consultant does not have responsibility for the professional quality or technical adequacy or accuracy of the design plans or specifications, nor for their timely completion by others. f. Consultant's indemnity and defense obligations are limited to the extent of those damages directly caused by the negligent acts, errors, or omissions of the Consultant. Any damages and/or costs that may be recovered shall be limited to the total amount authorized for this Project. g. RCW 4.24.115 is applicable to Consultant's services provided under this Agreement. h. Services provided by the Consultant under this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances, in the same geographical area and time period. Nothing in the Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed by either party to the other. S:\Projects\Contracts\Client\Edmonds\BP 20-013-01 Edmonds Civic Center Playfield\Drafts&Negotiation Records\In-houseDrafts\KBA-SCOPE-Edmonds Civic Center Playfield- R2- MRF.docx Packet Pg. 73 4.1.e KBA, Inc. February 23, 2021 Client agrees that Consultant will not be held liable for the completeness, correctness, readability, or compatibility of any electronic media submitted to Client, after an acceptance period of 30 days after delivery of the electronic files, because data stored on electronic media can deteriorate undetected or can be modified without Consultant's knowledge. Consultant will not be liable for any damage to the field office premises or utilities provided by Client, unless caused by Consultant's own negligence. S:\Projects\Contracts\Client\Edmonds\BP 20-013-01 Edmonds Civic Center Playfield\Drafts&Negotiation Records\In-houseDrafts\KBA-SCOPE-Edmonds Civic Center Playfield- R2- MRF.docx Packet Pg. 74 4.1.e KBA, Inc. February 23, 2021 II. OPTIONAL SERVICES All services not detailed above, are considered Optional Services, which, along with any other Extra Work requested by the Client, will be performed only when a mutually negotiated Supplement to this Agreement is executed, specifying scope of services and budget. S:\Projects\Contracts\Client\Edmonds\BP 20-013-01 Edmonds Civic Center Playfield\Drafts&Negotiation Records\In-houseDrafts\KBA-SCOPE-Edmonds Civic Center Playfield- R2- MRF.docx Packet Pg. 75 Exhibit B Project Name: EDMONDS CIVIC CENTER PLAYFIELD Client Project TBD KBA Project No.: BP t -Net-01 Fe Dat P Type: Cost + Net Fee (on DSC only) Date Prepared. 2/22/2021 Prepared by: Mark Fuglevand Salary Escalation 5% KBA Labor Hours Employee Title 2020 2021 2022 Total Hours 2021 Total 2022 Total Rate Rate Rate Mark Fuglevand (M3) Protect Manager $76.00 $79.80 $83.79 70 32 38 TBD-Contract Admin (A4) Contract Admin. $45.00 $47.25 $49.61 22 10 12 Wayne Rollins (E4) Inspector $41.90 $44.00 $46.20 2,832 1,232 1,600 11M Total Costs 2021 Total I 2022 Total , 16,720 7,315 9,405 I Month I May-21 Jun-21 Jul-21 Aug-21 Sep-21 I Oct-21 Nov-21 Dec-21 I Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 I Aug-22 Sep-22 Oct-: 176 194 185 194 185 1 185 176 150 1 185 176 202 185 185 194 176 1 202 185 18t Y L l4 working days +10 day start up+ 6 weeks for delays and closeout a ;sume NTP of Junel, 2021, Inspector starts May 17. 2021 mtract Completion date est Aug 30, 2022, Inspector complete October 12, 2022 d May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct ir- 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 (4 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i1 80 176 168 176 168 168 160 136 168 160 184 168 168 176 160 184 168 40 88 84 88 84 84 80 68 84 80 92 84 84 88 80 92 84 L 127 269 257 269 257 257 245 209 1 257 245 281 257 257 269 245 281 257 Y May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 De0l! Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-: V 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 V 528 > 528 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 - Employee Title 2120 1 2021 2122 Total DSC 2021 Total 2022 Total May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 OcN Rate Rate Rate Mark Fuglevand (1103) Project Manager $76.00 $79.80 $83.79 $ 5,738 2,554 3,184 319 319 319 319 319 319 319 319 335 335 335 335 335 335 335 335 335 TBD-Contract Admin (A4) Contract Admin. $45.00 $47.25 $49.61 $ 1,068 473 595 142 47 47 47 47 47 47 47 50 50 50 50 50 50 50 50 50 Wayne Rollins (E4)Inspector $41.90 $44.00 $46.20 $ 128,128 54,208 73,920 3,520 7,744 7,392 7,744 7,392 7,392 7,040 5,984 7,762 7,392 8,501 7,762 7,762 8,131 7,392 8,501 7,762 2 TBD (T3) Project Administrator $40.00 $42.00 $44.10 $ 61,505 25,872 35,633 1,680 3,696 3,528 3,696 3,528 3,528 3,360 2,856 3,704 3,528 4,057 3,704 3,704 3,881 3,528 4,057 3,704 1. Direct Salary Costs $ 196,438 83,106 113,332 5,661 11,806 11,286 11,806 11,286 11,286 10,766 9,206 11,851 11,305 12,943 11,851 11,851 12,397 11,305 12,943 11,851 5, Overhead (Home) @ 156.16% $ 10,627 4,726 5,902 720 572 572 572 572 572 572 572 601 601 601 601 601 601 601 601 601 Overhead (Field) (a) 144.89% $ 274,759 116,028 158,731 7,534 16,575 15,822 16,575 15,822 15,822 15,069 12,808 16,613 15,822 18,195 16,613 16,613 17,404 15,822 18,195 16,613 61 Subtotal (DSC + OH) $ 481,825 203,860 277,965 13,915 28,954 27,681 28,954 27,681 27,681 26,407 22,587 29,065 27,728 31,739 29,065 29,065 30,402 27,728 31,739 29,065 12, Fee (on DSC only) @ 30.00% $ 58,932 24,932 34,000 1,698 3,542 3,386 3,542 3,386 3,386 3,230 2,762 3,555 3,391 3,883 3,555 3,555 3,719 3,391 3,883 3,555 1, Subtotal (DSC + OH + Fee) $ 540,756 228,791 311,965 15,613 32,496 31,067 32,496 31,067 31,067 29,637 25,349 32,620 31,119 35,622 32,620 32,620 34,121 31,119 35,622 32,620 13, Direct Expenses (No Markup) $ 17,670 7,843 9,827 528 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 Management Reserve 10% $ 54,824 TOTAL ESTIMATED COSTS $ 613,251 236,634 321,792 16,141 33,541 32,112 33,541 32,112 32,112 30,682 26,394 1 33,665 32,164 36,667 33,665 33,665 35,166 32,164 36,667 33,665 14, Rounded to nearest whole dollar. CONFIDENTIAL & PROPRIETARY TO KBA, INC. Printed: 2/23/2021 2:28 PM Packet Pg. 76 •L d m Edmonds Civic Center Playfield Scramble Wall I 4.1.g Z U El Edmonds Civic Center Playfield Packet Pg. 78 Mountain and Wave Fountain Plaza 7.1 City Council Agenda Item Meeting Date: 07/6/2021 Approval of Council Meeting Minutes of June 22, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Nicholas Falk Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 06-22-2021 Draft Council Meeting Minutes Packet Pg. 79 7.1.a EDMONDS CITY COUNCIL VIRTUAL ONLINE MEETING DRAFT MINUTES June 22, 2021 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Susan Paine, Council President Adrienne Fraley-Monillas, Councilmember Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Laura Johnson, Councilmember ALSO PRESENT Brook Roberts, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Shane Hope, Development Services Director Kernen Lien, Environmental Programs Mgr. Jeff Taraday, City Attorney Scott Passey, City Clerk Dave Rohde, GIS Analyst The Edmonds City Council virtual online meeting was called to order at 7:00 p.m. by Mayor Nelson. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Fraley-Monillas read the City Council Land Acknowledgement Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely. 4. PRESENTATIONS 1. RESOLUTION REJECTING RACIALLY BASED HARASSMENT AND HATE CRIMES Councilmember K. Johnson said this has been a rising concern; even after all the protests in March, there continues to be daily reports of elderly Asian women being beaten and that is what prompted her to write this resolution. There has been a long history of prejudice bias and extreme actions against Asians, including the internment of Japanese Americans during WWII. Harassment and hate crimes against Asians have risen dramatically, up 164% over the last year. In March, cities around the country including Edmonds and Edmonds City Council Draft Minutes June 22, 2021 Page 1 Packet Pg. 80 7.1.a Bellevue rallied against hate speech and hate crimes. Governor Inslee denounced hate and violence after recent attacks on Asian and Pacific Islanders in Washington State. On May 20, 2021 President Biden signed a bill aimed at countering the rise in anti -Asian hate crimes during the corona pandemic, the COVID-19 Hate Crimes Act. May was Asian American and Pacific Islanders Heritage month in the United States, recognizing the contributions and influence of Asian Americans and Pacific Islander Americans through their history, culture and many achievements. The COVID-19 pandemic has served as a basis to justify hate speech and cannot be tolerated. She read a resolution for the Council's consideration, a resolution of the City Council of the City of Edmonds, Washington rejecting racially based harassment and hate crimes, particularly against Asian Americans and Pacific Islanders due to COVID-19. Councilmember Buckshnis expressed her support for the resolution. Council President Paine suggested guests be provided an opportunity to speak. Councilmember K. Johnson invited John Kim and Jenna Nand to comment on the resolution. Jenna Nand, Edmonds, spoke in support of the resolution which highlights a problem that has existed in communities since the 19t' century when anti -Asian programs used to be carried out in Washington State because Asian labor was considered a threat to American born labor. She relayed a friend who is Vietnamese American and born in Washington state was called an expletive and told to go back to her country. She and her other female Asian friends are afraid to ride the bus due to "slap an Asian game." She has personally been impacted and asked if her parents are illegal immigrants. These are things that the Asian America community she is part of has experienced throughout her lifetime. However, there is a perception that Asian Americans are meek and docile, do not create a fuss, do not ask for help, and do not trumpet their problems so it is much easier to abuse Asian women and get away with it. This is not a problem that will go away when the pandemic is over and she was glad that popular culture and the government are starting to pay attention to the unique problems that Asian communities are facing in Edmonds and the larger nation. John Kim, Edmonds, said he was born and raised in Pennsylvania. When he was young, he was targeted on the school yard, called names and beat up constantly. When he complained to his mom, she said don't worry, it's because they're afraid of you, you're not like they are, you're other to them. He said she was right because eventually he gained a measure of acceptance in his own community; that took years and it was never fully complete but he no longer worried about being attacked on a daily basis. History is full of examples of laws and policies that have discriminated specifically against Asian Americans, typically driven by fear, understandable fear, but ultimately unjustifiable fear. Even though there is wide spread acknowledgement of how wrong those laws and policies were and the irreparable harm that they caused to Americans of Asians descent, the pattern of fear mongering, blaming, othering and exclusion persists. The rhetoric of the last administration could not have been clearer and is evidenced by the horrific attacks on innocent Asians, often vulnerable elders. Today the Council is considering a resolution denouncing an important part of that vicious discrimination cycle. Fear mongering, blaming and othering nearly always precedes the passage of racist policies and laws. He supported passing this resolution and calling out fear mongering, blaming and othering for what it is, wrong and unjustified. He supported speaking out and filling the space with messages of solidarity, decency and acceptance of others, and crowding out negativity, hate and violence. He expressed his support for the resolution and strongly recommended the Council do the same. Councilmember Fraley-Monillas expressed appreciation for the resolution, commenting her family are Pacific Islanders who were not born in the United States and were in their mid -teens when they came to this country, speaking no English. She has been around this issue enough to understand the harm it can cause. She was pleased to see the Council taking a positive approach, commenting she has heard people of Asian descent referred to as yellow people or not provide the same benefits given to White businesses. It is Edmonds City Council Draft Minutes June 22, 2021 Page 2 Packet Pg. 81 7.1.a an important step for this Council to realize that discriminatory behavior occurs in all walks of life, not just one culture or another. She appreciated the Council being educated on how words can hurt. Councilmember K. Johnson thanked Jenna Nand and John Kim for sharing their very personal stories, commenting the Council does not know what it is like to walk in their shoes. She also has extended family of Asian descent so she has been very aware of and sensitive to this subject for decades. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE RESOLUTION NO. 1476. Councilmember L. Johnson expressed support for a Council resolution that condemns hate against the Asian American and Pacific Islander communities. Tonight both Councilmember K. Johnson and the guests who graciously attended made excellent comments and points. Verbally condemning hate is a start but resolving means a solution or determination to follow a course of action. Since tonight's meeting has been shortened, she suggested taking the time to incorporate what was included in the introduction as well as the guests' statements, specifically that racially motivated hate isn't new to America, that it goes back a long time and the pandemic and Trump's incendiary rhetoric have just made it worse. She suggested the resolution acknowledge the long history of racism toward the Asian American and Pacific Islanders (AAPI) community and defining what harassment and discrimination look like would strengthen the document. Council President Paine expressed appreciation for the guests' comments that add the dimension of personal experience, the ongoing hate and the intersectionality of both gender and age where young and elderly people are targeted. This is particularly important to understand the impacts of history and she welcomed the opportunity to strengthen the resolution. These issues have occurred prior to the pandemic and worsened by weaponizing a false narrative that has harmed everyone, but most particularly the AAPI communities. Councilmember Fraley-Monillas asked about the proper procedure to amend the resolution, whether it should be amended as part of this agenda item or the resolution placed on the agenda under Unfinished Business. City Clerk Scott Passey said it was simply when the Council wanted to do it, now or pull it from the Consent Agenda and amend it under Unfinished Business. Councilmember Fraley-Monillas commented there were two guests present and she was uncertain anyone captured what they said to incorporate in the resolution. She feared if the Council waited until later to amend the resolution, the momentum of the guests and their comments would be lost. Councilmember K. Johnson said Councilmember L. Johnson and Council President Paine have had the resolution for over a month. She suggested they make an addition to the whereas clause if they felt they had something else to say and then the Council could pass the resolution. Councilmember Buckshnis agreed with Councilmember K. Johnson, relaying it was her understanding that the resolution went through a few committees which generally does not occur with resolutions. She observed Councilmember Fraley-Monillas shaking her head, and said apparently it had not gone through a committee. She preferred to work on amendments now due to the presence of the two guests. Racially based harassment and hate crimes have occurred throughout this year; she also has family who are Asian Americans, even some who were in camps, and she was aware of the heartache they have gone through. Councilmember Fraley-Monillas asked Councilmember L. Johnson if she was prepared to make amendments to the resolution. Councilmember L. Johnson suggested incorporating whereas clauses that provide history and suggested borrowing language from other cities. Edmonds City Council Draft Minutes June 22, 2021 Page 3 Packet Pg. 82 7.1.a COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND TO ADD AS THE THIRD WHEREAS CLAUSE, "WHEREAS WE STAND IN SOLIDARITY WITH THE ASIAN AMERICAN AND PACIFIC ISLANDER (AAPI) COMMUNITIES AND ASSERT IN THE STRONGEST TERMS THAT ANTI-ASIAN RACISM, INTIMIDATION, AND HATE CRIMES WILL NOT BE TOLERATED AND HAVE NO PLACE IN OUR SOCIETY; AND." AMENDMENT CARRIED UNANIMOUSLY. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND BY STRIKING "DUE TO COVID-19" IN THE RESOLUTION TITLE. Councilmember Fraley-Monillas said this behavior has been occurring long before COVID; including that language in the title makes it sound like it began with COVID-19. She lives with people who are Pacific Islanders and this behavior has occurred for years. COVID-19 created issues, not just for Asians and Pacific Islanders, but for a lot of different people. UPON ROLL CALL, AMENDMENT CARRIED (6-1), COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBER K. JOHNSON VOTING NO. COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO AMEND BY ADDING: "WHEREAS AAPI COMMUNITIES ARE IMMENSELY DIVERSE, CONSISTING OF MULTIPLE ETHNICITIES, HUNDREDS OF LANGUAGES AND DIALECTS, WIDE-RANGING SOCIOECONOMIC CHARACTERISTICS, AND DISTINCT IMMIGRATION PATTERNS; AND WHEREAS RACISM AND SCAPEGOATING TOWARD THE AAPI COMMUNITY HAS PERSISTED SINCE THE 19TH CENTURY AND CONTRIBUTED TOWARD POLICIES LIKE THE CHINESE EXCLUSION ACT OF 1882, WHICH PROHIBITED THE IMMIGRATION OF CHINESE LABORERS, AND INTRODUCTION OF THE TERM "YELLOW PERIL," WHICH REPRESENTED EAST ASIANS AS DANGEROUS AND THREATENING TO THE UNITED STATES; AND WHEREAS RACIST POLICIES CONTINUED INTO THE 20TH CENTURY WITH THE IMMIGRATION ACT OF 1924 EFFECTIVELY BANNING ALL IMMIGRATION FROM ASIA; EXECUTIVE ORDER 9066 IN 1942 AUTHORIZING THE INCARCERATION OF JAPANESE AMERICANS DURING WORLD WAR II; AND OTHERS THAT HAVE IMPACTED SOUTHEAST ASIAN AMERICANS, SOUTH ASIANS, MUSLIMS, AND SIKHS, AMONG OTHERS; AND WHEREAS, SINCE THE OUTBREAK OF THE CORONAVIRUS DISEASE IN THE 2019 PANDEMIC IN SNOHOMISH COUNTY JANUARY 19, 2020, HATEFUL RHETORIC REGARDING COVID-19 HAS CONTRIBUTED TO A SPIKE IN DISCRIMINATION AND HATE CRIMES TOWARD ASIAN AMERICANS; AND" Councilmember Buckshnis suggested the dates in the last whereas be less specific and instead of "January 19, 2020," state "January 2020."Councilmember L. Johnson accepted that as a friendly amendment. Councilmember K. Johnson suggested a lot of this background could go into the agenda memo; it complicates and muddies the purpose of the resolution. She did not support adding five new amendments. Councilmember Fraley-Monillas pointed out the agenda memo does not go with the resolution when it is filed. She encouraged Councilmembers to support the amendments, including Councilmember Buckshnis' suggestion. Council President Paine expressed support for amendments. She is drafting a whereas regarding to intersectionality related to age and gender which is a huge aspect. Edmonds City Council Draft Minutes June 22, 2021 Page 4 Packet Pg. 83 7.1.a Councilmember K. Johnson expressed her disappointment; she tried to get on this on the agenda in May. Both Councilmember L. Johnson and Council President Paine have had the resolution for over a month and she preferred they had given her their suggestions so she could have incorporated them prior to the resolution being on tonight's agenda. Councilmember L. Johnson acknowledged they had this document earlier, however, it was her understanding that the feedback from the two committees it was presented to might be incorporated. Therefore, she felt it important to allow Councilmember K. Johnson to incorporate that feedback into the document. Until she saw it on this agenda, she did not realize that feedback had not been incorporated. Mayor Nelson pointed out rather than committees, Councilmember L. Johnson was referring to boards and commissions. At the request of Councilmember Buckshnis, Councilmember L. Johnson reread the last whereas with her amendment. "WHEREAS, SINCE THE OUTBREAK OF THE CORONAVIRUS DISEASE (COVID-19) IN THE 2019 PANDEMIC IN SNOHOMISH COUNTY IN JANUARY 2020, HATEFUL RHETORIC REGARDING COVID-19 HAS CONTRIBUTED TO A SPIKE IN DISCRIMINATION AND HATE CRIMES TOWARD ASIAN AMERICANS; AND" Councilmember Buckshnis suggested including COVID-19 and not including the dates, noting there were a lot of numbers in the preceding whereas. She as okay with what Councilmember L. Johnson read. Councilmember Fraley-Monillas commented the dates and what has occurred in the United States are good to include in the resolution. It is important to recognize internment and it is good to include what occurred to AAPI in the resolution. Councilmember L. Johnson said she included that because she felt the resolution could be read that COVID- 19 was the cause of this and she wanted it to be clear that COVID 19 has only exacerbated this. UPON ROLL CALL, AMENDMENT CARRIED (6-1), COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBER K. JOHNSON VOTING NO. COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND BY ADDING: "WHEREAS, AS THIS HATEFUL ANTI-ASIAN RHETORIC SPREAD, ESPECIALLY AS IT INTENSIFIED THIS PAST YEAR, HAS RESULTED IN ASIAN AMERICANS BEING HARASSED, ASSAULTED, AND SCAPEGOATED FOR THE COVID-19 PANDEMIC; AND VIOLENCE AND HATE CRIMES AGAINST ASIAN AMERICANS HAVE INCREASED 150 PERCENT IN U.S. CITIES; AND WHEREAS, ASIAN WOMEN ARE OFTEN FETISHIZED AND OBJECTIFIED THROUGHOUT MEDIA AND THROUGHOUT HISTORY AND THIS AFFECTS THE RACIALIZED, GENDERED, AND SEXUALIZED VIOLENCE AAPI WOMEN HAVE EXPERIENCED, HISTORICALLY AND NOW; AND WHEREAS, AFTER THE ATLANTA SPA SHOOTING, WHICH LEFT EIGHT DEAD, INCLUDING SIX WOMEN OF ASIAN DESCENT, THERE WAS A CONSTANT DEHUMANIZATION OF ASIAN WOMEN DURING MEDIA DISCUSSIONS; AND WHEREAS, EVEN PRIOR TO THE PANDEMIC, AAPI WOMEN WERE EXPERIENCING A GREAT DEAL OF VIOLENCE AND DISCRIMINATION AT THE INTERSECTION OF RACE/ETHNICITY, GENDER, IMMIGRATION STATUS, AND SOCIOECONOMIC CLASS, AMONG OTHER FACTORS; AND Edmonds City Council Draft Minutes June 22, 2021 Page 5 Packet Pg. 84 7.1.a WHEREAS, DESPITE THESE INCREASING ACTS OF HATE AND BIGOTRY, AN ESTIMATED TWO MILLION ASIAN AMERICANS AND PACIFIC ISLANDERS SERVED ON THE FRONT LINES OF THIS CRISIS AS HEALTHCARE WORKERS AND FIRST RESPONDERS, AND IN OTHER ESSENTIAL ROLES; AND" Councilmember Olson recognized Councilmembers all feel strongly that they want this to be positive for the community, but rewriting the entire work product submitted by one Councilmember during a Council meeting in front of everyone instead of doing it behind the scenes seemed very inappropriate and was truly taking away from the message. Councilmember Fraley-Monillas raised a point of order, objecting to being lectured on making amendments which is appropriate during any meeting on any resolution or motion. She was sorry if some Councilmembers were uncomfortable with it but said that was "the way it goes." Mayor Nelson ruled point taken, it was absolutely appropriate for Councilmembers to make amendments to a resolution, and it was incorrect to say that it was inappropriate. Councilmember Olson said because this was such an extensive rewrite, she recommended it not be done. Councilmember L. Johnson said she would fully support working offline on this and bringing it back. She agreed making amendments to a document as important as this on the fly during a Council meeting was a lot to ask. If the Council was willing to consider that, she would support it. Councilmember Buckshnis spoke in favor of moving forward with this, pointing out obviously the process on this resolution was broken. She recalled amendments being made to resolutions in the past including the Climate Action resolutions. She had no problem working on the resolution now as the Council has plenty of time due to the cancellation of the public hearings. She encouraged the Council to stop bickering, move forward and get it done. UPON ROLL CALL, AMENDMENT CARRIED (6-1), COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBER K. JOHNSON VOTING NO. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND BY MAKING THE FOLLOWING CHANGE: "WHEREAS, WE HAVE A RESPONSIBILITY, AS ELECTIVEED REPRESENTATIVES, TO SPEAK OUT AGAINST HATE AND DISCRIMINATION AGAINST OUR RESIDENTS OR VISITORS TO OUR CITY; AND." AMENDMENT CARRIED UNANIMOUSLY. COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO AMEND BY ADDING: "WHEREAS ACTS OF HATE AND DISCRIMINATION ARE ANTITHETICAL TO OUR VALUES AS EDMONDS' RESIDENTS, AND AS A COMMUNITY, IT IS OUR DUTY TO PROMOTE RESPECT, INCLUSION, AND A WELCOMING COMMUNITY FOR PEOPLE OF ALL RACES, NATIONAL ORIGINS, AND ETHNICITIES, SEXUAL ORIENTATIONS, GENDERS, GENDER IDENTITIES, GENDER EXPRESSIONS, DISABILITIES, AND AGES. WHEREAS, ALL EDMONDS RESIDENTS CAN PLAY A ROLE IN ESTABLISHING A SAFE AND WELCOMING COMMUNITY BY INTERVENING AND REPORTING INSTANCES OF HATE AND DISCRIMINATION. REPORTING THESE INCIDENTS IS CRITICAL TO HOLDING PERPETRATORS ACCOUNTABLE AND FULLY ADDRESSING THE ISSUE. THE CITY OF EDMONDS ENCOURAGES COMMUNITY MEMBERS WHO OBSERVE OR ARE EXPERIENCING INCIDENTS OF HARASSMENT OR HATE TO CALL 911 IN EMERGENCY SITUATIONS AND TO REPORT ALL INCIDENTS TO THE WASHINGTON STATE HUMAN RIGHTS COMMISSION (1-800-233-3247). Edmonds City Council Draft Minutes June 22, 2021 Page 6 Packet Pg. 85 7.1.a NOW, THEREFORE, BE IT RESOLVED THAT, THE EDMONDS CITY COUNCIL AND THE CITY OF EDMONDS STAND IN SOLIDARITY WITH ASIAN AMERICAN AND PACIFIC ISLANDER COMMUNITIES; AND CONDEMN ALL ACTS OF RACISM, XENOPHOBIA, SEXISM, GENDER -BASED VIOLENCE, DISCRIMINATION, ANTI-ASIAN BIAS, SCAPEGOATING, AND ETHNIC OR RELIGIOUS INTOLERANCE AGAINST ALL PEOPLE; AND BE IT FURTHER RESOLVED THE EDMONDS CITY COUNCIL COMMITS TO FOLLOWING THE LEADERSHIP OF COMMUNITIES MOST IMPACTED BY HATE AND VIOLENCE IN THE WAKE OF COVID-19, WORKING JOINTLY WITH MEMBERS OF THE COMMUNITY TO DEVELOP TANGIBLE, COMMUNITY -LED SOLUTIONS TO ROOT OUT DISCRIMINATION, HATE, AND SYSTEMIC RACISM, AND UPLIFT SOLIDARITY." Councilmember Buckshnis commented that was a lot and suggested doing smaller sections. It appears Councilmember L. Johnson was moving Section 2 of the Now Therefore and moving it to a whereas. Councilmember L. Johnson said she felt including the portion asking community members to call in as a whereas was most appropriate, and stating what the Council was resolving to do themselves. Councilmember Buckshnis suggested she first make amendments to the whereas clauses and then amend the Now Therefore section. Mayor Nelson suggested splitting it into two amendments. COUNCILMEMBER L. JOHNSON RESTATED THE AMENDMENT: "WHEREAS, ALL EDMONDS RESIDENTS CAN PLAY A ROLE IN ESTABLISHING A SAFE AND WELCOMING COMMUNITY BY INTERVENING AND REPORTING INSTANCES OF HATE AND DISCRIMINATION. REPORTING THESE INCIDENTS IS CRITICAL TO HOLDING PERPETRATORS ACCOUNTABLE AND FULLY ADDRESSING THE ISSUE." Councilmember L. Johnson said she was happy to have Section 2 be part of the "Further resolved" section if that was more appropriate, but she wanted to include a section stating why it was important for Edmonds residents to address the issue and what their role was as well. Councilmember Buckshnis said she liked the inclusion of Section 2 in a whereas clause, but either way was fine with her. Councilmember K. Johnson said she appreciated the attention to the resolution, but it would have been more helpful if the additional whereas clauses and comments had been provided to her in a timely fashion so that the Council was not doing this now. Councilmember Fraley-Monillas raised a point of order. Mayor Nelson requested Councilmembers refrain from personal remarks, and pointed out this opinion had already been stated multiple times. UPON ROLL CALL, AMENDMENT CARRIED (6-0-1), COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBER K. JOHNSON ABSTAINING. COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS BY ADDING: "NOW, THEREFORE, BE IT RESOLVED THAT, THE EDMONDS CITY COUNCIL AND THE CITY OF EDMONDS STAND IN SOLIDARITY WITH THE ASIAN AMERICAN AND PACIFIC ISLANDER COMMUNITIES; AND CONDEMNS ALL ACTS OF RACISM, XENOPHOBIA, SEXISM, GENDER -BASED VIOLENCE, DISCRIMINATION, ANTI-ASIAN BIAS, SCAPEGOATING, AND ETHNIC OR RELIGIOUS INTOLERANCE AGAINST ALL PEOPLE; AND BE IT FURTHER RESOLVED THE EDMONDS CITY COUNCIL COMMITS TO FOLLOWING THE LEADERSHIP OF COMMUNITIES MOST IMPACTED BY HATE AND VIOLENCE IN THE Edmonds City Council Draft Minutes June 22, 2021 Page 7 Packet Pg. 86 WAKE OF COVID-19, WORKING JOINTLY WITH MEMBERS OF THE COMMUNITY TO DEVELOP TANGIBLE, COMMUNITY -LED SOLUTIONS TO ROOT OUT DISCRIMINATION, HATE, AND SYSTEMIC RACISM, AND UPLIFT IN SOLIDARITY." UPON ROLL CALL, AMENDMENT CARRIED (6-0-1), COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBER K. JOHNSON ABSTAINING. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 5. APPROVAL OF AGENDA COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ADD SECTION 9, NEW BUSINESS, AND AN ITEM, ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, IMPOSING A PREREQUISITE ON RESIDENTIAL TENANT EVICTIONS AND DECLARING AND EMERGENCY. Councilmember Distelhorst requested discussion be on the merits of adding this to the agenda. He explained the State's eviction moratorium will expire June 30t' and there has been no declaration regarding Governor Inslee's intent regarding the moratorium. He worked with the City Attorney over the past five days to develop an ordinance that is not a local eviction moratorium, but attempts to connect landlords and tenants with current and possibly future rental assistance. Councilmember K. Johnson asked if Councilmember Distelhorst's intent was to have discussion and action on the ordinance tonight or at a future date. Councilmember Distelhorst explained it was drafted as an emergency ordinance that would need to be passed tonight to ensure there was not a gap in eviction protections as the state eviction moratorium will expire on June 30t1i and there is no Council meeting until July 6' AMENDMENT CARRIED UNANIMOUSLY. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO ADD "RECONSIDERATION OF ORDINANCE 4225 PASSED LAST WEEK, AMENDING THE CHAPTER ADDING JUNETEENTH AS A CITY HOLIDAY." Councilmember K. Johnson said she would like to change her vote so it should only take a few minutes. Council President Council President Paine asked if Councilmember K. Johnson's intent was to change her vote on the ordinance or the resolution. Councilmember K. Johnson said they were one in the same. City Clerk Scott Passey recalled there was the Juneteenth City holiday and Juneteenth resolution, Ordinance 4225 amended Chapter 2.35, vacation and sick leave, adding the June 19t'' holiday. Councilmember K. Johnson suggested adding this under Unfinished Business as Agenda Item 8.2. Councilmember Fraley-Monillas asked if a motion to reconsider required a majority of Council to pass or a super majority. City Attorney Taraday said motions to reconsider are not done at subsequent meetings. It takes a majority to pass. UPON ROLL CALL, AMENDMENT CARRIED (7-0), COUNCILMEMBERS K. JOHNSON, DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES. Edmonds City Council Draft Minutes June 22, 2021 Page 8 Packet Pg. 87 7.1.a Councilmember Buckshnis asked if the public hearings needed to be removed from agenda. Mr. Passey advised the agenda was amended this afternoon to remove them. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 6. AUDIENCE COMMENTS Mayor Nelson invited participants and described the procedures for audience comments. Linda Ferkingstad, Edmonds, referred to the tree ordinance, explaining Americans have the right to live their lives with the freedoms and liberties afford them in the U.S. Constitution. She was asking for the same freedoms allowed to those who built homes previously, the freedom to divide and build on their property with no tree fees and without 100% taxation for the timber and carbon footprint of their trees' worth or even $2 per square foot which would be $100,000 in unproductive spending for their three homes. That was taken away from them in March and April with the regulatory and monetary taking tree ordinance. Before they are allowed to build 3 homes on their 1.2 acres, they are required to pay the City either $250,000 or $100,000 for the worth of trees on their property that they own that need to be removed. Any amount is illegal. Edmonds is forcing them to purchase their trees, which are their property, twice. The Council plans to use the money taken from her family to enforce the same infringement on other homeowners in Edmonds as shown by the intent to hire an urban forest planner as an enforcer. The Council intends to give a City official permission to trespass onto private property to enforce the tree ordinance and penalize those who trim or remove trees from their own property. Ms. Ferkingstad explained as elected officials who pledged to uphold the Constitution, it is their duty to stand up for those whose liberties have been infringed upon. This Council is leaving a legacy of infringing on the freedoms and liberties of Edmonds property owners, homeowners and taxpayers. The Council has legalized the theft of the worth of their trees from Edmonds property and homeowners who are equal in the law. The Council is violating the 5' and 14' amendments. The Supreme Court summed it up as, the 5t1' amendment which guarantees that private property will not be taken for public use without just compensation was designed to bar government from forcing some people alone to bear public burdens which in all fairness and justice should be borne by the public as a whole. The due process clause of the 14' amendment similarly limits the power of state and local governments by commanding that nor shall any state deprive any person of life, liberty or property without due process of law. These provisions recognize the fundamental nature of the right to hold property, the right to tell others to keep out, the right to develop and use the land, the right to derive income from that property. Trees are a renewal resource; Washington state has been exporting lumber since 1928, annually providing $4.9 billion in wages and $200 million in taxes. She urged the Council to stand up for individual rights, stop governmental overreach, discrimination and infringement on private property in Edmonds. Bill Herzig, Edmonds, said he moved here five years ago from Ballard. While in Ballard, he watch new housing policies turn their neighborhood from a charming bungalow area to something that is nearly unlivable today. He was concerned the current Mayor and four Councilmembers are operating with a pre- determined agenda and avoiding true transparency and citizen engagement. Examples include the Police Chief, the Salary Commission and the current Housing Commission and the way it was operated by Shane Hope which was clearly done with a predetermined agenda. Edmonds is a special place with unique qualities. It has density and lower cost housing on transit corridors and nice upscale single family housing in the bowl. For a small town it has a good mix of over 36% multifamily housing which is increasing. He was deeply concerned that this Mayor and Council will eliminate all single family zoning by limiting transparency such as the study session on June 24' that does not allow public participation. Any major changes to single family zoning needs to be done with a lot of public engagement and total transparency; Edmonds City Council Draft Minutes June 22, 2021 Page 9 Packet Pg. 88 7.1.a that did not happen with Shane Hope and the agenda -driven Housing Commission. Over half the commissioners felt it was driven by a pre -determined outcome rather than true citizen engagement. Natalie Seitz, Edmonds, referred to the proposed amendment to ECDC 23.10, stating she was pleased the City appeared to be trying to address some of the most egregious takings associated with the existing code. She hoped the City thoughtfully considered the amount of effort private citizens are required to undertake for the City to begin to recognize the taking. She also hoped the City would seek to address multiple issues with the code at this time. The Urban Forest Management Plan supports updating tree regulations associated with development; it does not support regulating trees in association with the newly added definition of improvement which may broaden the applicability of the code to new activities. She requested the City clarify if improvements are newly regulated under the proposed amendment. She has attended every Planning Board meeting since the emergency ordinance and questioned why these amendments were not more transparently discussed where the public could provide comment and/or ideas for better solutions. The proposed code amendments does not approach the responsibility of the urban forest as a community burden. It does not require planting anywhere near the retention requirement required of treed properties. Trees are not in and of themselves critical areas and every property in Edmonds can grow trees. The proposed code continues to create a strong incentive for property owners to remove trees and not plant them. With regard to the land use impacts of the tree code, the City is not allowing public comment at the June 24' meeting when the Council considers the Housing Commission recommendations. The City has also thus far circumvented SEPA requirements to evaluate land use impacts for the UFMP or recently enacted tree codes. As the Council discusses various development and improvement, Ms. Seitz hoped the Council took a moment to realize the disproportionate burdens placed on areas zoned RS-8, 10 or 12, areas annexed in the 1960s and 1990s, and over -burdened communities located along Highway 99. These areas are effectively penalized from improving their property and achieving their highest and best use. This is clearly a land use impact which she hoped the City would evaluate holistically, transparently and for the first time associated with the most recent proposed changes. With regard to the urban forest planner job description, she proposed a 6-word amendment that would clarify the scope of the position to be consistent with the current code and the UFMP by amending to indicate the position is responsible for implementation of the City of Edmonds Urban Forest Management Plan, not program, as it relates to development on critical areas on private property. She emphasized the importance of getting this position right, the City's primary tree interface with residents; a bad interaction based on a broad or undefined scope will be shared with neighbors, coworkers and friends, leading to the removal of trees or lack of planting trees due to regulatory burdens. Jim Ogonowski, Edmonds, applauded the Council for scheduling a special meeting on June 24" regarding the Housing Commission's recommendations, an important topic worthy of everyone's times and consideration. However, the agenda does not include public comments; he was hopeful that was a mistake or an oversight and that it would be included. If it was not an oversight or a mistake, he requested a Councilmember make a motion to amend the agenda to include audience participation. Susie Shaefer, Edmonds, said she was speaking for the trees. She is not satisfied with the tree code, but compared to the proposed amendment, she supported the tree code because the amendment allows for more removal of trees and no compensation for the trees. She has watched Edmonds turn brown and lose a lot of trees. Trees and the canopy are very valuable to everyone and, in her opinion, a matter of life and death particularly with climate changes. Trees are one of the ways of combatting climate change, something everyone needs to be responsible for. She was opposed to the proposed change to allow for removal of all the trees if it was proved feasible; she was uncertain who it would be feasible for as it would not be feasible for maintaining any tree cover or for the trees to be removed. As a tree lover and a tree hugger, she has a different viewpoint than others, but wanted to ensure her viewpoint was considered because so many trees Edmonds City Council Draft Minutes June 22, 2021 Page 10 Packet Pg. 89 7.1.a have been lost, the City has so few parks, fewer than any other city, the canopy is rapidly disappearing and nearly all the big trees have been removed. Marjie Fields, Edmonds, referred to the tree code related to development, recognizing that the Council understood the significance of protecting trees and that they cared about protecting them. The Council also realizes how upset Edmonds citizens are by the rampant clearing of land by developers. Therefore she was confused and disturbed by the lack of rigor in the tree code. The recent addition of capping the amount developers must pay for tree removal has made an already weak code even weaker. The proposed code protects developers instead of protecting trees and she questioned whether that was what the Council wanted. Doug Swartz, Edmonds, said the way the Housing Commission was conducted was a joke. Essentially Shane Hope drove this process with a pre -determined outcome in mind. When the survey didn't bear out the outcome, she repeated the surveys. He demanded that a third party survey be conducted with an impartial arbiter looking at the results. The Housing Commission's activities should be suspended until there are live meetings again and face-to-face citizen comments. The City Council has a responsibility to listen and solicit the opinion of the people who elected them. Some Councilmembers have their own agenda and do not care what the citizens want. If they do not feel they can represent the citizens of Edmonds, he demanded they resign their position and let someone who will represent the citizens fill their position. (Written comments submitted to PublicComment@Edmondswa.gov are attached.) 7. APPROVAL OF THE CONSENT AGENDA ITEMS Councilmember Buckshnis suggested pulling Item 7.5, Resolution Rejecting Racially Based Harassment and Hate Crimes, as it had been amended. Councilmember Fraley-Monillas suggested stating as amended. Councilmember Distelhorst pointed out the resolution had already been passed so it could be pulled off the Consent Agenda. 8. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO APPROVE THE CONSENT AGENDA AS AMENDED. UPON ROLL CALL, AMENDMENT CARRIED (7-0), COUNCILMEMBERS K. JOHNSON, DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF JUNE 15, 2021 2. APPROVAL OF COUNCIL MEETING MINUTES OF JUNE 15, 2021 3. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 4. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM DONALD CADIEUX 6. URBAN FOREST PLANNER JOB DESCRIPTION 1. CLARIFICATION OF TREE REGULATIONS FOR DEVELOPMENT Edmonds City Council Draft Minutes June 22, 2021 Page 11 Packet Pg. 90 7.1.a Environmental Program Manager Kernen Lien explained the tree code adopted on April 13'' did not include a process if a site could not meet the 30% retention requirement for single family or 25% for multifamily sites. There was general acknowledgment that there would be times when it was not possible to meet the retention requirements. At the April 13't' meeting, Council agreed to form a subcommittee to review that situation and develop code language. As a result, a new section and a couple new definitions were developed. Given comments received since passage of the tree code, consideration was also given to an incentive so that if a certain number of trees are retained, the fee in -lieu does not apply and there would be a cap. Development Services Director Shane Hope agreed this was a follow up to the April 13'i' meeting to address the issue of a site that is unable to meet the retention requirements. Mr. Lien described proposed amendments to F. 23.10.030F. Tree Retention Procedures: F. Tree Retention Procedures 1. If a revised buildin improvement placement would result in the retention of more and/or higher priority trees, the tree retention and protection d&velepmefft plan should be adjusted to_ a. maxifnii�e Maximize the retention of stwk higher priority trees, and b. Satisfy the retention requirement in subsection C. 2. This adjustment in subsection F.1 of this section must be done unless the applicant can demonstrate that actual compliance with subsection C would make the proposed development infeasible. In documenting infeasibility, applicants ofsubdivision and short subdivision must consider implementing conservation subdivision design as provided for in ECDC 20.75.048. 3. Once the location of on -site improvements has been established through city review and applicant revision of the tree retention and protection plan, existing Priority One trees not impacted by the installation ofsaid improvements must be retained at least to the number of trees required by subsection C, except for hazard trees and nuisance trees. 4. If there are not enough existing trees outside of the improved areas of the site to satisfy subsection C through retention alone, the applicant shall be required to make up the deficiency as follows: a. Planting a number of new trees on -site that would be sufficient, in combination with the number of trees actually retained, to satisfy subsection C; and b. If it is not feasible for planting under this subsection, to achieve the required number of trees, the applicant shall make a fee -in -lieu payment of $2,500e or every tree not planted pursuant to this subsection. E.G. LL a development retains 50% of the significant trees on a site, the fee -in -lieu provisions ofECDC 23.10.080.E does not apply. Mr. Lien reviewed the new definitions: G. Feasible — means for the vurvose of this chanter. the vroiect applicant's nrimary intended legal use may be achieved. In cases where this chapter require certain actions unless they are feasible, the burden ofproving infeasibility is placed on the applicant. K Improvement — means and includes, but is not limited to, any building, structure, storm drainage facilities. road. driveway. utilitv and vedestrian facilities. or other obiect constituting a Dhvsical addition to real proper Councilmember K. Johnson referred to Section F.4.a. which she found rather vague. She was concerned if someone removed three century -old fir trees, they could replant three apple trees. Instead, she wanted to encourage planting of native species. She recommended making that section stronger by stating "planting a number of same species trees onsite..." Mr. Lien said there is another section of code that addresses what needs to be replanted, 23.10.080.D.2 states, "Replacement trees shall be primarily native species." Edmonds City Council Draft Minutes June 22, 2021 Page 12 Packet Pg. 91 7.1.a Councilmember K. Johnson asked if 23.10.060.F.4.a could be tied to 23.10.080.D.2. She wanted to ensure there was a correlation between what is removed and what is replaced and did not want it to be open to misinterpretation. Ms. Hope suggested adding "pursuant to..." Councilmember K. Johnson agreed. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO AMEND FA.A TO READ, "A. PLANTING A NUMBER OF NEW TREES ON -SITE IN ACCORDANCE WITH 23.10.080 THAT WOULD BE SUFFICIENT..." Councilmember Olson pointed out the need to make allowances for right tree right place. She questioned if a large confer that was removed was not the right tree, replacing it with the same species should not be encouraged. Mr. Lien said 23.10.080 does not say a Douglas Fir has to be replaced with a Douglas Fir. There are more native trees than just Douglas Fir, 23.10.080.D.2 states, "Replacement trees shall be primarily native species," so it is not a like for like replacement. Council President Paine expressed support for the amendment and said referencing the replacement policy was a good idea. UPON ROLL CALL, AMENDMENT CARRIED (7-0), COUNCILMEMBERS K. JOHNSON, DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES. Councilmember Buckshnis commented she has a lot of concern as the Council never went through 20.75.048, Conservation Subdivision Design Flexibility Standards other than a depiction of an outline, but not the actual code. She did not understand the relationship between this code and the subdivision code as this seems to be a subdivision issue. Mr. Lien answered 20.75.048 was in the packet the entire time the tree code was being reviewed by the Council. It was adopted in Ordinance 4218 and is now in the code. How that code section ties in with the tree code is it allows flexibility in site design to retain more trees. He referred to the example that illustrated how reduced lot size and setbacks retained more trees on site. That is why 20.75.048 was included in this development tree code update, to allow flexibility in development to retain more trees. Councilmember Buckshnis expressed concerned with the process, that the Council never went over that when the two are very interrelated and she believed this information should be addressed in 20.75.048. Mr. Lien answered it is still tied to that. The purpose of that section is tree retention. If someone is proposed a straight up subdivision and they have not looked at the conservation subdivision design and are saying they cannot meet the 30% retention requirement, the language in 23.10.060.D.2 states, "...In documenting infeasibility, applicants of subdivisions and short subdivisions must consider implementing conservation subdivision design as provided for in ECDC 20.75.048." Councilmember Buckshnis said she would not support this because the Council never vetted 20.75.048 and she felt the Council was premature in putting standards on developers before the Council knew if they liked 20.75.048. She had concerns with how the tree code was rolled out and said this could not continue to be looked in silos. She urged Councilmembers not to support the proposal and reopen 20.75.048 so it could be vetted. Councilmember Fraley-Monillas said she also had a lot of concerns with this process. She talked with numerous citizens and there are a lot of questions have been raised about why there are not better solutions for working with citizens and property owners and moving forward without input from citizens. She referred to weekly comments made by Ms. Ferkingstad and Ms. Seitz as well as others about the unfairness of the process. Unless the City works with citizens and property owners, there will be nothing but questions and misunderstandings with this process. For those reasons, she will not support the proposal and she did not think the City had done a good job educating constituents or property owners. Edmonds City Council Draft Minutes June 22, 2021 Page 13 Packet Pg. 92 7.1.a Councilmember K. Johnson suggested City Attorney Jeff Taraday explain whether the City has the ability to control private property and trees. She believed it fell under the City's police powers but suggested Mr. Taraday explain the legal footing the City is on in order to pursue controlling trees on private property that are not involved in development. Mr. Taraday said that conversation is better suited to an executive session where he can be more candid with the City Council about where he thinks the line is between permissible and impermissible regulation and he would rather not do that in open session. Councilmember K. Johnson requested an executive session if the Council finished before 10 p.m. tonight to have that timely conversation. Mr. Taraday said he could do a much better job leading the Council through that conversation if he had an opportunity to prepare for it at a subsequent meeting. Councilmember K. Johnson agreed. Council President Paine said she wanted people to feel comfortable with these regulations, but recognizing there has been some public input, she suggested having it go through the Planning Board for further analysis and come back to Council later this fall. She asked how Councilmembers felt about that. Councilmember Olson liked the idea of the Planning Board taking a look at it as has been done with previous amendments. She wanted to ensure the discussion was not getting off track, referring to Council comments about private property, pointing out these regulations are related to development. Councilmember Buckshnis said she was unsure what was misleading about the fact that the Council never vetted 20.75.048. If the Council wants to send this to the Planning Board, she also recommended they review the subdivision code as they should be reviewed in tandem. If the Council wanted to vet 20.75.048, she had many amendments to make. This process has been so disjointed and a lot of people are tired of bringing their issues to Council. Whatever the Council wanted to do, she said the subdivision aspect also needed to be discussed which is a separate code. Councilmember L. Johnson asked for clarification whether Council President Paine's suggestion was to bring 20.75.048 and this section that is referenced in code to the Planning Board or was it bringing the entirety of what was before Council today to the Planning Board and waiting until fall. Council President Paine said her intent was the tree retention aspects associated with development activity, 23.10.060. The Planning Board could provide a second set of eyes. The Council had 20.75.048 available to them earlier this year. Councilmember Fraley-Monillas said a second set of eyes would be a good thing and going back to the Planning Board would provide an opportunity for citizens to provide input. She recognized people have testified before Council over the last two years regarding the tree canopy, the tree code and the tree regulations. The City has done a good job reaching out to those concerned about trees and the environment, but may not have done a good enough job talking to property owners and citizens who have issues with the tree regulations. She was concerned with the number of people who object to what the Council was doing. Councilmember Fraley-Monillas asked if the City creating any groups comprised of property owners or citizens to look at this, not just people who testified before Council. Ms. Hope said there were no special groups formed; it went to the Tree Board, and Planning Board where there were multiple meetings, announcements, press releases and online information, but no special groups were formed. Councilmember Fraley-Monillas said the Tree Board was somewhat biased. She supported having more public input. Councilmember K. Johnson said the Council can defer to the Planning Board but the Council has discussed this many times. She did not want to wait until fall and six more months of uncertainty, she preferred to make a decisions now. The Council could have a public hearing, study sessions with land owners, etc. and do the work themselves. The Planning Board is not better equipped to do that work, it would just remove Edmonds City Council Draft Minutes June 22, 2021 Page 14 Packet Pg. 93 7.1.a the burden of coordinating that effort from the Council and put it on the Planning Board. She did not support this idea. Council President Paine said she could see Councilmember K. Johnson's point. She would like to have the well -prepared staff talk about some of the issues that arise with these new procedures and help resolve questions from the public. This proposal offers some options and the Council has the option of changing the numbers if they wish. This is a good solution to resolve the retention procedures that were left during the last discussion of the Stage 1 tree code issues and this is what the subcommittee developed. She would like to have the discussion completed tonight so Council can hear from staff themselves. Ms. Hope explained the intent behind these amendments was not to wipe out the code that the Council already adopted but to deal with impractical and overburdening things that the public brought up. There are still strong protections, criteria, etc., but amendments are proposed to address the practical problems that staff saw and have heard from the public related to heavily treed properties where, in order to do anything, some trees need to be cut. For example, the Council heard from a property owner very concerned about the cost this added to development of her property and the work their family has done to situate three homes on a very large, wooded lot. This was a way to provide a softer approach that still deals with the practical side of retaining trees but not going so far that it became impossible for ordinary people to build a home. Councilmember Fraley-Monillas asked how this conflicted with housing issues. The Housing Commission was very interested in allowing detached dwelling units on property. If there are a lot of trees on a property, a detached dwelling unit was unlikely due to costs associated with trees. Ms. Hope said the Housing Commission was also very interested in providing open space, the need to protect the environment and retaining trees in the community; it is a balancing act, where and how it applies so there are opportunities for more housing and still have trees. Where the line is drawn is difficult. The Council's adoption of the code drew the line pretty far toward protecting trees and without any amendments, that line remains and there is no option for certain exceptions to address special circumstances as have been brought up by the public. Councilmember Buckshnis reiterated the conservation subdivision design code could be amended to change the setbacks. She was very empathetic for these two people who call in, they have been working on this project since 2017 and she questioned why it had taken so long. The Council has yet to vet the conservation subdivision design code; all these issues are related and housing is part of it. The process has not been very smooth and there have been several disjointed meetings. The Council should address the subdivision code because it can impact setbacks and then tree retention may not be an issue. Councilmember Olson said as far as process, having it go through the Planning Board would be great. She preferred it not take until fall; not knowing what the Planning Board's priorities are, it would be great if they could get to it sooner rather than later like in 2-4 weeks. She was happy to have the proposed regulations come forward as she felt the City was penalizing the wrong people, people who love trees and purchase property with trees and in the one example, they want to retain 50% of the trees which is more than is typically retained when property is developed. If someone has a lot of trees and the City's code does not have any cap, that individual gets penalized. She liked how that was addressed in this code amendment. If this change didn't work well, it could be changed again although she felt it was an improvement to the current code. She appreciated the work done on this by fellow Councilmembers and staff and felt it was a move in the right direction. Mr. Lien said the code was brought back to the Council tonight because there was no outlet if a property could not meet the retention requirement. There is no variance that applies to this chapter, there is no process, no reasonable use, etc. Two other items were added, one as an incentive and a cap for properties where the fee -in -lieu gets very high. It is important to address the issue of what happens when the retention Edmonds City Council Draft Minutes June 22, 2021 Page 15 Packet Pg. 94 7.1.a requirements cannot be met. He suggested Council review the proposed amendments tonight and if they are adopted, they will need to be incorporated into this chapter during the Stage 2 tree code update. At that point, it could go back to the Planning Board for another review along with any other tweaks that need to be made to the development code. Councilmember Distelhorst asked for clarification whether Mr. Lien wanted this section adopted sooner and the other issues reviewed later. Mr. Lien recommended the Council adopt the proposed changes tonight. There needs to be a process for when someone just cannot meet the retention requirements given where the trees are located onsite. The code does a good job of pointing to the conservation subdivision design which allows flexibility in setbacks and lot size and moving things around to retain more trees. The proposed amendment encourages reorganizing the site to retain as many trees as possible and when that is not possible, it allows replanting and a higher penalty if replanting is not done. Section G is an incentive, "If a developer retains 50% of the significant trees on a site, the fee -in -lieu provisions of ECDC 23.10.080 does not apply." He encouraged the Council to at least adopt Section F tonight to address a property unable to meet the retention requirements and if the Council wants to look at it again during the State 2 tree update, this section could be considered again by the Planning Board. Councilmember Distelhorst referred to public comments that implied that these edits allowed for the complete clearing of sites and asked Mr. Lien to respond to that. Mr. Lien said there may be instances where the trees are located in the area to be developed. It is on the developer/property owner to show that it is infeasible. All development is an iterative process; applications are submitted and staff almost never approves a development application on the first round without comments, 2-5 rounds of comments are not unusual. If a developer/property owner's first approach is to clear-cut the site, staff s answer will be no and a requests to show why retaining trees is infeasible, how they have considered moving things on the site, why the conservation subdivision design does not work, etc. It does not mean there will not be situations where there is a clump of trees on the only flat portion of property. Mr. Taraday agreed with Mr. Lien regarding the overall direction. To his knowledge there was not an ordinance in the packet so at the very least, it would need to come back on Consent for adoption which could happen at the next regular meeting. If the Council is on the fence about whether to pursue that, he offered another possibility; adoption could be in the form of an interim regulation which would ensure it comes back to Council within a six month period before the interim regulation expires. That would give the Planning Board time to comment as some Councilmembers have suggested and the Council could review it again late this year and decide whether to make it a permanent regulation. Councilmember L. Johnson pointed out the Council has already passed the tree regulations without these additions, there is already something in place. The Council and staff have worked hard to develop a balanced approach to regulating trees and protecting the canopy within the City. The Council, subcommittee and staff worked hard to develop something balanced that still prioritizes canopy protection. It may not be perfect, but it is stronger than most cities. However, after passing it, it was apparent some were overburdened by it and the subcommittee took that into account and addressed it. If the Council does not make these changes, those individuals remain overburdened. She encouraged Council to consider moving forward on something to address that. There may be other steps that could be taken to make it perfect but these steps need to be taken tonight. Council President Paine, a member of the subcommittee, said this is a good solution for addressing the conditions that have been highlighted. The opportunity to be released from any fee -in -lieu is a decent, workable solution as is the $2/square foot of the parcel which is less than previously discussed. The new definitions define what is feasible or infeasible. As the Council began making amendments before staff completed their presentation, she suggested Mr. Lien and Ms. Hope have the opportunity to finish their presentation. Edmonds City Council Draft Minutes June 22, 2021 Page 16 Packet Pg. 95 7.1.a Councilmember K. Johnson referred to 23.10.080 Tree replacement, specifically E.3 and 4 and asked Mr. Lien to estimate the appraised value of a significant tree greater than 24" DBH. Mr. Lien referred to Fee - in -lieu Development Examples, explaining the appraisal depends on the tree, species, location, size. • Appraisal for each 24" DBH Tree removed into Tree Fund o Assume $3,030 per 24" DBH in example o Average appraisal for tree inventory from the City of Renton which appraised 2,283 trees (low $541, high $12,415) o No replacement trees required, only payment into Tree Fund • Fee for Replacement trees not planted 0 1,000 per tree below the 30% retention requirement o $350 per tree beyond 30% • Fee -in -lieu Cap $2 per square foot of lot area Councilmember K. Johnson referred to 23.10.080.E.4, "In no case shall the fee -in -lieu payments required by this subsection exceed two dollars per square feet of lot area." She pointed out that would be $87,120 for an acre lot and could be $17,424 for a small lot. Mr. Lien said he applied that to the examples he provided the Council in the past. The reasoning behind the $2/square foot was it was scalable in the RS6, 8, 12 and 20 zones in the City. He displayed examples of the tree fund payment: • New Single Family Development 0 15 trees predevelopment 0 30% retention — 5 trees o Trees retained — 6 trees o Assume plant 3 replacement trees o Tree Fund payment - $25,210 (Cap: $28,228) Short subdivision — Four Lots 0 41 Trees Predevelopment 0 30% Retention —12 Trees o Trees Retained —13 Trees o Assume 3 Trees/lot —12 Trees o Tree Fund Payment-$67,510 (Cap: $87,676) o Tree Fund Payment Retain 8 additional trees — (50% tree retention) — no fee -in -lieu payment Subdivision — Ten Lots 0 90 Trees Predevelopment 0 30% Retention —27 Trees o Trees Retained —20 o Assume 3 Tree/lot —30 o Required replacement trees not planted —74 o Tree Fund Payment-$102,570 (Cap: $173,314) Conservation Subdivision Design o Standard subdivision design ■ 153 Trees Predevelopment ■ 30% Retention —46 Trees ■ Trees Retained —15 Trees ■ Assume 3 Tree/Lot —12 Trees ■ Tree Fund Payment-$346,370 (Cap: $89,584) o With reduced setbacks, lot widths, access easement ■ 153 Trees Predevelopment ■ 30% Retention —46 Trees ■ Trees Retained —62 Trees ■ Assume 3 Tree/Lot —12 Trees Edmonds City Council Draft Minutes June 22, 2021 Page 17 Packet Pg. 96 7.1.a ■ Required Replacement trees not planted —141 ■ Tree Fund Payment - $202,600 (Cap: $89,584) Councilmember K. Johnson commented the conservation subdivision design with the cap is new information that is really important. Mr. Lien said he's shown these examples before, but the cap is new. Councilmember Buckshnis referred to a property on Paradise Lane that was clear-cut a few weeks ago. Council President Paine raised a point of order, whether the question was germane to this discussion. Mayor Nelson ruled he would give Councilmember Buckshnis some latitude. Councilmember Buckshnis asked why the property on Paradise was not required to retain trees. Mr. Lien said that development started in 2017 so they were vested to the old tree regulations. A MOTION WAS MADE BY COUNCIL PRESIDENT PAINE AND SECONDED TO ACCEPT THE CHANGES IN 23.10.080 THAT LIMITS THE FEE -IN -LIEU OF PAYMENTS TO NOT EXCEED $2/SQUARE FOOT OF THE LOT. UPON ROLL CALL, MOTION CARRIED (4-2-1), COUNCILMEMBERS DISTELHORST, OLSON, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; COUNCILMEMBERS FRALEY-MONILLAS AND BUCKSHNIS VOTING NO; AND COUNCILMEMBER K. JOHNSON ABSTAINING. Mr. Lien referred to the new 23.10.080.G, "If a development retains 50% of the significant trees on a site, the fee -in -lieu provisions of ECDC 23.10.080.E does not apply." Councilmember Olson said that amendment would make her really happy. The point is tree canopy and incentivizing pro -environmental behaviors and that is exactly what this does. Councilmember L. Johnson expressed appreciation for that language. She referred to someone attempting to retain 50% of the trees on their lot, acknowledging that there are still trees lost to development, but nothing like what has occurred so this is a definite improvement. She favored celebrating and encouraging people to reach for that level of retention. COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO APPROVE ITEM G, "IF A DEVELOPMENT RETAINS 50% OF THE SIGNIFICANT TREES ON A SITE, THE FEE -IN -LIEU PROVISIONS OF ECDC 23.10.080.E DOES NOT APPLY." UPON ROLL CALL, MOTION CARRIED (6-1), COUNCILMEMBERS K. JOHNSON, DISTELHORST, FRALEY-MONILLAS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBER BUCKSHNIS VOTING NO. Mr. Lien pointed out the Council voted on an amendment in F.4.a but not the section itself. A MOTION WAS MADE BY COUNCILMEMBER L. JOHNSON AND SECONDED TO APPROVE ITEM F, TREE RETENTION PROCEDURES, 1, 2, 3, AND 4 AS AMENDED. Councilmember Buckshnis raised a point of order, relaying that she thought the original motion was for all of F since that was what was on the screen. Councilmember L. Johnson clarified her motion was to approve F in its entirety as she was uncertain the Council had voted on it previously. Edmonds City Council Draft Minutes June 22, 2021 Page 18 Packet Pg. 97 7.1.a UPON ROLL CALL, MOTION CARRIED (5-2), COUNCILMEMBERS K. JOHNSON, DISTELHORST, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBERS BUCKSHNIS AND FRALEY-MONILLAS VOTING NO. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER OLSON, TO APPROVE THE TWO DEFINITIONS REGARDING FEASIBLE AND IMPROVEMENT. Councilmember Olson suggested the amendment include renumbering. Council President Paine commented that was not necessarily required. Council President Paine said adding these definitions strengthened the enforcement aspect of the code. Councilmember L. Johnson suggested including the correction in J as well. Mr. Lien advised that was considered a scrivener's error. MOTION CARRIED UNANIMOUSLY. Mr. Lien referred to a proposed amendment to 23.10.060.A, "...The City's objective is to retain as many viable trees as possible on a developing site while still allowing the a feasible development proposal..." COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE PROPOSED AMENDMENT TO 23.10.060.A. MOTION CARRIED UNANIMOUSLY. Mr. Lien referred to a proposed amendment to 23.10.060.C.1, "General Tree Retention Requirements: Significant trees on lots proposed for development or redevelopment, except as substituted under subsection F.4 below, shall...". COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE PROPOSED AMENDMENT TO 23.10.060.C.1. MOTION CARRIED UNANIMOUSLY. Ms. Hope advised the ordinance will be on a future Consent Agenda for approval. 2. RECONSIDERATION OF ORDINANCE 4225 PASSED LAST WEEK, AMENDING CHAPTER ADDING JUNETEENTH AS A CITY HOLIDAY COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO CHANGE HER VOTE FROM AN ABSTENTION TO YES. Councilmember K. Johnson explained she was very concerned with many of the process issues which is why she abstained. After further reflection, she could see this was a very important holiday that had been passed at a federal and state level. Therefore, she would like to change her vote to yes. MOTION CARRIED UNANIMOUSLY. Councilmember Olson raised a point of order, stating the motion should have been to pass the Juneteenth holiday, noting the motion that was passed was for reconsideration, not regarding the holiday. City Attorney Jeff Taraday said it was not clear to him if the Council intends to readopt the ordinance so it will have a different effective date than the originally adopted motion. Councilmember Olson explained Councilmember K. Johnson simply wanted to change the record to reflect that she was voting yes. Mr. Taraday said the only way that can happen is if the Council has a new vote on Edmonds City Council Draft Minutes June 22, 2021 Page 19 Packet Pg. 98 7.1.a the item. He was open if someone knew of a different parliamentary procedure to accomplish that; it was beyond his knowledge of Robert's Rules. Normally when the Council changes a vote, it is to change the result. In this case, the result would not change, the ordinance still passes. That is what is different about all the other times that he could recall when there had been a change to a vote. Councilmember Fraley-Monillas said she was not interested in changing the date of the ordinance. She was sorry if Councilmember K. Johnson was not tracking or had other emotions. She recalled instances when Councilmembers have changed their votes at a subsequent meeting and the Council was not required to revote on the item; the Councilmember was simply allowed to change their vote. She observed Councilmember Buckshnis was agreeing with her. Mr. Taraday said if what Councilmember Fraley-Monillas described was the will of the Council, the motion would be to change the minutes to reflect that Councilmember K. Johnson voted yes on ordinance. Councilmember Fraley-Monillas said it would be a motion to change her vote and add a note to the minutes that the vote was subsequently changed; the minutes have to reflect the vote that occurred at the meeting. Mr. Taraday said he was not prepared to render an opinion. City Clerk Scott Passey said his off-the-cuff answer would be to pass a motion allowing Councilmember K. Johnson to change her vote to yes. Councilmember L. Johnson said she was not interested in reissuing the resolution. It was significant that the Council passed it before June 19' and before it was passed by Congress and she did not want to do anything that jeopardized the date of passage. She hoped this could be left unsettled and those who know the ins and outs be allowed to research a possible solution. It may come down to the fact for reasons of frustration, Councilmember K. Johnson chose to prioritize her frustrations over the passage of an ordinance recognizing this holiday and that may need to stand if another suitable solution cannot be found. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO USE A METHOD THAT MR. PASSEY COMES UP WITH TO HAVE THE RECORD REFLECT THAT COUNCILMEMBER K. JOHNSON CHANGED HER VOTE. UPON ROLL CALL, MOTION CARRIED (5-0-2), COUNCILMEMBERS K. JOHNSON, DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, AND OLSON VOTING YES; AND L. JOHNSON AND COUNCIL PRESIDENT PAINE ABSTAINING. Councilmember Buckshnis said the Council is making this more complicated. Basically Councilmember K. Johnson wants to correct a mistake and correct her vote. She recalled an instance when she and Councilmember Fraley-Monillas pulled Title 20 from the Consent Agenda and changed their votes without changing the date. It is clear Juneteenth will remain the same date and Councilmember K. Johnson wants to change her vote and that will be reflected in the minutes. Mayor Nelson pointed out the Council just voted on how they wanted that accomplished which is potentially different than what Councilmember Buckshnis just described. Mr. Taraday said in researching this during the discussion, he found the following in Robert's Rules regarding changing a vote, a member has a right to change his vote up to the time the result is announced (which Mr. Taraday said would have been last week), but afterward to make the change only by the unanimous consent of the assembly requested and granted without debate immediately following the chair's announcement of the vote, (which Mr. Taraday said also would have been last week). It was not clear to him under Robert's Rules that this is a proper process. Mayor Nelson asked how the Council should proceed if the previous motions were improper. Mr. Taraday said the Council can suspect the rules to accomplish its intent. The Council is not bound by Robert's Rules Edmonds City Council Draft Minutes June 22, 2021 Page 20 Packet Pg. 99 7.1.a and if the Council wants to do something that Robert's says is not procedurally proper, the Council can do that. Councilmember Distelhorst commented the Council has had a robust discussion and still has business to discuss. Everyone has heard it and the minutes will reflect what Councilmember K. Johnson would like to have resolved. He suggested moving on to the rest of the agenda. Councilmember Fraley-Monillas appreciated Councilmember Distelhorst wanting move forward, but did not want the record to be incorrect. Saying this is a mistake is not correct; Councilmember K. Johnson wanted to change her vote, which she felt was fair, but it should be not categorized as a mistake. Councilmember Buckshnis said she wanted to reconsider her vote and vote no on the last motion, finding it nebulous now. The Council either needs to follow Robert's Rules or not. Mr. Taraday said Councilmember Buckshnis voted with the prevailing side so she had the right to move for reconsideration of a vote taken during the same meeting. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER OLSON, FOR RECONSIDERATION. UPON ROLL CALL, MOTION CARRIED (6-1), COUNCILMEMBERS K. JOHNSON, DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBER OLSON VOTING NO. Mayor Nelson inquired about the procedure. Mr. Taraday said the underlying motion that passed previously now needs to be voted on again. Councilmember Distelhorst relayed his understanding that the motion was improper and needed to be handled via a different avenue. Mr. Taraday said he read to the Council what he found the most applicable in Robert's Rules regarding changing a vote. It appears a request to change a vote needs to happen immediate after the results are announced and would need the unanimous consent of assembly. COUNCILMEMBER L. JOHNSON CALLED THE QUESTION. Councilmember Buckshnis raised a point of order, asking that the motion be reread. Mr. Passey advised there was no motion on the floor. Councilmember Buckshnis explained she moved for reconsideration of her vote and asked if the motion made by Councilmember Olson was now on the floor. Mr. Taraday said his understanding of a motion for reconsideration is if the motion for reconsideration passes, the Council is forced to vote again on that motion, in this instance, the motion made by Councilmember Olson. Having passed the motion for reconsideration, the Council has basically agreed to vote again on that motion. Mayor Nelson restated the motion: TO DIRECT SCOTT PASSEY TO WORK ON A SOLUTION TO THIS AND COME BACK. Council President Paine relayed her understanding a motion for reconsideration needed to be unanimous. Mr. Taraday clarified Councilmember Olson's motion is on the floor as if had not been voted on yet. The Council now needs to vote on Councilmember Olson's motion. Councilmember Olson restated her motion: Edmonds City Council Draft Minutes June 22, 2021 Page 21 Packet Pg. 100 TO HAVE SCOTT PASSEY COME UP WITH A SOLUTION THAT WOULD HAVE IT ALL VOTED AND DONE BASED ON THIS VOTE. UPON ROLL CALL, MOTION FAILED (2-5), COUNCILMEMBERS K. JOHNSON AND OLSON VOTING YES; AND COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. 9. NEW BUSINESS 1. ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, IMPOSING A PREREQUISITE ON RESIDENTIAL TENANT EVICTIONS AND DECLARING AND EMERGENCY Councilmember Distelhorst explained as Councilmembers knows and some of the public also know, the State's current residential eviction moratorium will expire on June 30t' if the Governor does not take any action. The Governor's remarks on the subject last week were murky and non -committal at best. In Snohomish County, rental assistance is currently available through agencies and organizations, either initiated by a landlord or a tenant, but it takes time and resources to process and distribute those funds. This timing concern was highlighted in a letter from the Snohomish County Council to Governor Inslee when they asked that the eviction moratorium be extended and that letter was subsequently reported on in today's Everett Herald. Councilmember Distelhorst explained last week he drafted and circulated a draft emergency ordinance to put a new eviction moratorium in place. Over the last 90 days in Edmonds, approximately 230 households have requested rental assistance from Volunteers of America (which operates 211), an average of 2.5 households/day requesting assistance in maintaining shelter. Following that draft, he worked with City Attorney Jeff Taraday on legal review of an eviction moratorium. Many other cities in the Puget Sound region have extended moratoriums through September 30t'', 3 months from the end of the State's current eviction moratorium. However, the solution developed is a process that attempts to better connect landlords and tenants with resources that are currently available and does not create the liability to the City that an eviction moratorium could potentially create. Councilmember Distelhorst explained this is a compromise; there is a need for rental assistance in Edmonds and residents may be at risk of eviction. Additionally small landlords may not have received the assistance that is currently available to them and that may be available in the coming months with County or State American Rescue Plan Act (ARPA) funds. This ordinance promotes the use of available money and possible future money to reach landlords on behalf of tenants to prevent potentially unnecessary evictions. Councilmember Distelhorst displayed the draft ordinance, explaining there are a number of whereas clauses regarding the COVID-19 pandemic, largely repetitive based on the eviction moratorium that Council passed prior to the State's eviction moratorium in spring 2020, Ordinance No. 4179. The ordinance also mentions the CARES funding that the City prioritized for rental assistance and housing stability in 2020 as well as publicly available data from Washington 211 who is currently administering rental assistance in Snohomish County. They have open data that includes zip codes and the type of assistance that residents are requesting. Rather than someone being able to directly evict a tenant, a process would be set up with the new Human Services Division in the City's Parks, Recreation & Cultural Services Department where a form would need to be completed stating they sought rental assistance available to them in the county. The goal is to connect landlords and/or tenants with the money available so people awaiting rental assistance are not evicted. Mr. Taraday explained the idea is there is a lot of money out there, not enough to meet all the need, and the goal of Section A of the ordinance was not to have people unnecessarily evicted if they qualified for resources that are available and may be able to make the landlord whole through those and other resources. Edmonds City Council Draft Minutes June 22, 2021 Page 22 Packet Pg. 101 7.1.a It is a fairly minor procedural step that the City is asking landlords to take before they commence an eviction proceeding. It is ultimately up to the landlord to determine whether those alternative sources are sufficient to cure the tenant's non-payment of rent. The City is not putting itself in the decision -making role of determining whether someone can or cannot be evicted, it is just making landlords go through this extra procedural step to evaluate whether those resources might be sufficient. If ultimately the landlord determines they cannot be made whole through those alternative funding resources and wants to proceed with an eviction, this ordinance would not prevent an eviction from occurring. The ordinance introduces a small procedural step before an eviction can occur. Councilmember Distelhorst pointed out the ordinance includes an end date of September 30, 2021. Action by Governor Inslee within the next 8 days could render this ordinance moot. However, given that the State eviction moratorium expires in 8 days and the Council does not meet until July and given the need and the number of requests, it was prudent to take an extra step to connect people to available resources. He advised the draft ordinance was provided to Councilmembers. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, FOR APPROVAL. Councilmember L. Johnson commented this is the minimum that the Council can do to prevent unnecessary evictions and it was a much needed stop gap while money and assistance are disseminated. She was very much in favor of the ordinance. Councilmember K. Johnson said this began in spring 2020 and extending it to September was 18 months. She acknowledged the Council did not want anyone to be evicted, but questioned whether small landlords had been able to maintain their rental income and if this unfairly burdened landlords. Given that rental assistance has been available for 13 months, she wanted to be sure that both sides of the equation were considered. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO EXTEND FOR 10 MINUTES TO 10:08 P.M. MOTION CARRIED UNANIMOUSLY. Council President Paine agreed this was the least the Council could do and she encouraged people to call the Governor and ask for at least a 3-week extension to ensure the most vulnerable landlords and tenants get the services they need so there is the least disruption. hi response to Councilmember K. Johnson, Councilmember Distelhorst explained this ordinance does not extend the eviction moratorium to 18 months; this is not an eviction moratorium. Councilmember Fraley-Monillas explained this provides a way for landlords to apply for funding if they are in same position as tenants. She thanked Councilmember Distelhorst for drafting the ordinance. Councilmember L. Johnson commented the ordinance will prevent unnecessary evictions which helps both the renter from eviction as well as the landlord to ensure they collect past due rent. She viewed this as the least the Council can do and as the best the Council can offer for both sides given the circumstances. Councilmember Olson expressed support for the ordinance as it is compassionate for both parties, making them aware via a required form of a step that might make things work for all parties. Mr. Taraday advised a unanimous vote is required for immediate effectiveness. The ordinance contains language to the contrary, but it was his recollection that a unanimous vote was required. MOTION CARRIED UNANIMOUSLY. Edmonds City Council Draft Minutes June 22, 2021 Page 23 Packet Pg. 102 7.1.a 10. REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS 1. OUTSIDE BOARD AND COMMITTEE REPORTS II. COUNCIL COMMENTS To all the 2021 graduates including her graduating daughter Emma, Councilmember L. Johnson said they have all endured a lot over the last year plus, but have persevered. She wished them all congratulations, an incredible summer, and fun making up for all their missed experiences. Councilmember Buckshnis congratulated former Students Saving Salmon Member Alyssa Barnett on the receipt of a four-year scholarship to the University of Washington's Aquatics and Fisheries Science Department. Councilmember Distelhorst extended congratulations to all the grads. He thanked Councilmembers, Mayor and Staff for their work on the eviction ordinance. He wished all a very safe Independence Day, stay cool and watch out for each other during the coming very hot, dangerous weather. Councilmember Fraley-Monillas relayed she will not be at the special Council meeting on Thursday regarding the Housing Commission recommendations, but planned to watch the video. When the notice was issued of the June 24t' meeting, she informed Council President Paine that she had another commitment. She reminded the Council was not meeting next week as it is a fifth Tuesday. Council President Paine thanked Councilmembers for getting through the items on the agenda as the Council will not meet next week due to the fifth Tuesday. She looked forward to seeing most Councilmembers at the special meeting on Thursday, June 24t' at 4:30 p.m. Student Representative Roberts encouraged everyone to continue to make safe choices and stay hydrated during the upcoming warm weather. He offered congratulations to all the 2021 graduates, noting their perseverance and resilience have been an example to him this entire year. He encouraged everyone to enjoy the outdoors and to have a Happy Independence Day. 12. MAYOR'S COMMENTS Mayor Nelson offered congratulations to his sixth grader who graduated. In recognition of his dad who would listen to NOAA Radio weather forecasts, an excessive heat watch is in effect from Friday afternoon through Monday afternoon according to NOAA; dangerously hot conditions with highs in the 90s and possibly near 100 Saturday and Sunday. According to NOAA, everyone should drink plenty of fluids, stay in air conditioned rooms if possible, stay out of the sun and check up on relatives, neighbors, young children and pets, and do not leave pets in the car. He wished all a wonderful 4t1i of July and hoped to see everyone at the parade. W1110111\ I '011J 71I With no further business, the Council meeting was adjourned at 10:06 p.m. Edmonds City Council Draft Minutes June 22, 2021 Page 24 Packet Pg. 103 7.1.a Public Comment for 6/22/21 Council Meeting: From: cdfarmen Sent: Tuesday, June 22, 2021 5:19 PM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Re: Tree code amendments City Council members, I've been hearing rumblings from others that there may be an attempt to eliminate the 30% tree retention requirement that is in the current tree code, in favor of developers. That would be an absolute disaster for our environment and tree canopy. Isn't there one ounce of concern about clear cutting? Has the housing commission swayed you to lose sight of your responsibility to your electorate? Don't you care about Perrinville Creek and it's headwaters. Don't you understand the creek is in serious trouble? The city has already spent probably close to 2 million dollars to try and fix the creek's drainage problems and more yet with phase 2 of the Seaview Park stormwater project. For those of you who support housing, the developers, and who could care less about our trees, remember who elected you into office. There are a lot more of us out here in the community that want to save our trees and Perrinville Creek than the few on the housing commission. I ask that this effort to allow clear cutting be voted down with a resounding NO vote. It's time to quell your political views and do what the majority of city residents wants you to do ..... save trees..... protect our environment ..... protect Perrinville Creek. Duane Farmen Seaview resident From: Kim Bayer Sent: Tuesday, June 22, 2021 4:15 PM To: Paine, Susan <Susan.Paine@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Cc: Buckshnis, Diane<Diane.Buckshnis@edmondswa.gov>; Olson, Vivian <Vivian.Olson@edmondswa.gov>; Johnson, Kristiana<kristiana.johnson@edmondswa.gov>; Monillas, Adrienne<Adrienne.Monillas@edmondswa.gov>; Distelhorst, Luke Edmonds City Council Draft Minutes June 22, 2021 Page 25 Packet Pg. 104 7.1.a <Luke.Distelhorst@edmondswa.gov>; LauraJohnson@edmondswa.gov Subject: No Public Comment Allowed at CHC Study Session Susan, I'm so disappointed for the lack of leadership you continue to exhibit as Edmonds City Council President. This latest faux pas of conducting a CHC Study Session prior to in -person meetings is just another example of how you clearly do not value citizen input and open meetings of city government. Here's why many of citizens feel this way: • You are rushing a study session to take place with the city council prior to in -person meetings returning in July. The optics indicate you want to hide behind Zoom meetings which do not allow citizen presence, dialogue and interaction directly with the council as they are discussing these extremely important policy changes that will impact the future of Edmonds There is no opportunity for citizen input at this study session. This is completely irresponsible considering the controversial issues you will be reviewing and discussing 0 The organizational chart for the City of Edmonds shows Edmonds Citizens at the top. Why do you and the mayor continue to act as though the city council is running a dictatorship? • Your response in The Edmonds Beacon is completely unacceptable in that you weren't aware citizens were not allowed at this session until the agenda was set. Do you really think we are all that naive? It appears it's just another way to have the block of four manipulate a very transparent agenda You have the ability to change this but, you choose to look the other way and proceed without any effort to right this wrong. We know this closed door meeting is occurring because Shane Hope is leaving and it's your chance to quickly push through the CHC policies to the planning board as swiftly as possible. THE MAJORITY OF CITIZENS IN EDMONDS DO NOT WANT ALL THESE POLICY CHANGES, INCLUDING DADU. Many are open to some of the policies and/or revising some of them; but clearly there is LITTLE TO NO support for up -zoning all of Edmonds, DADU's in all of Edmonds, multi -unit subsidies for developers and an increase in sales tax, not to mention other areas of concern. Please do the right thing and postpone this meeting until citizens can be present. Thank you, Edmonds City Council Draft Minutes June 22, 2021 Page 26 Packet Pg. 105 7.1.a riaM From: Jonathan Milkey Sent: Tuesday, June 22, 2021 3:26 PM To: Public Comment (Council) <publiccomments@edmondswa.gov> Cc: Jonathan Milkey <JPMilkey@gmail.com> Subject: Detached Accessory Dwelling Units Good afternoon, I sent an email to the City Council last Friday. A Council Member responded and in the response mentioned that "most of the bigger recommendations from the Housing Commission are not being evaluated this year". I appreciated the response and I have to say that Detached Accessory Dwelling Units (DADUs), cluster/cottage housing and multifamily design standards are also "Big Issues". The potential negative impact to a community, as a result of incremental changes to single family housing, begins as soon as the impacts are underestimated or downplayed before considering citizen input or potentially biasing study session participants/spectators. DADUs/Cottages are simply more houses in a smaller area than are permitted within single family zoning - this is up -zoning. The following information is from the Edmonds Community Development Code. Attached units are allowed within single-family dwellings while preserving the character of single-family neighborhoods. There is a density limitation and its purpose is to ensure that the approval of an accessory unit shall not increase the overall density of a single-family residential neighborhood. In addition, one of the criteria for an attached unit is regarding location and appearance "The single-family appearance and character of the residence shall be maintained when viewed from the surrounding neighborhood." It appears the current code was written with respect/consideration of the character, density and appearance of the single-family zoning. Increasing housing density in single family areas, even one DADU or cottage at a time, WILL incrementally impact the character and charm of Edmonds — trees/vegetation, reducing open space, increased runoff, wildlife and habitat, more light at night, noise, traffic... If people prefer higher density housing and the issues associated with higher density housing, there are numerous neighborhoods in the area that may be a better fit than Edmonds. Thank you for listening and we are looking forward to in -person meetings! Regards, Edmonds City Council Draft Minutes June 22, 2021 Page 27 Packet Pg. 106 7.1.a Jon and Kelli Milkey From: Kathy Brewer Sent: Tuesday, June 22, 2021 1:57 PM To: Council <Council@edmondswa.gov>; Nelson, Michael <Michael.Nelson@edmondswa.gov>; LaFave, Carolyn <Carolyn.LaFave@edmondswa.gov>; Chave, Rob <Rob.Chave@edmondswa.gov>; Hope, Shane <Shane.Hope@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Cancel June 24th Study Session! To All, Please cancel the June 24th study session and all discussion and decisions about housing proposals until there are in -person meetings and more publicity about proposals. Most people are not aware of what is going on behind the scene. This is our city and we have a right to be informed and involved with all issues, especially this one which would forever harm our quality of life and the charm of our city. (More density, traffic, pollution and noise. Less trees, vegetation, open space and wildlife.) Send out mailings to all citizens, post notices around town and don't proceed until in -person meetings resume! Sincerely, Kathy Brewer From: Erika Will Sent: Tuesday, June 22, 2021 12:17 PM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: ECHC Discussions City Council Members, 1 am concerned that the City Council is moving forward with discussing the ECHC housing policy recommendations around rezoning for detached accessory dwelling units (DADUs) and cluster/cottage housing on Thursday, but excluding the general public (the BIGGEST STAKEHOLDER) from your discussion by not allowing public comments for Thursdays'session. 1 see the ECHC Housing Recommendations as something that will have long lasting consequences for all who live in Edmonds, and therefore all who live here should be able to participate in any and all discussions related to this topic. Edmonds City Council Draft Minutes June 22, 2021 Page 28 Packet Pg. 107 7.1.a In a little over 3 weeks city buildings will be reopened and the council will return to in person meetings - only then should such important issues be discussed. As you may know, Edmonds schools are still in session this week, teachers and parents and wrapped up in the flurry of the last week of school and have little to no capacity to get engaged in these issues tonight, or on Thursday, it is truly terrible timing and excludes many young families from your discussions. In my impromptu polling, many parents of younger children in Edmonds have had zero engagement so for in this process, as we have all been stretched to our max this year during the Pandemic. This is not the right time. Wait, and let us all have a say. Thank you, Erika Will From: Larry Williamson Sent: Tuesday, June 22, 2021 11:16 AM To: Council <Council@edmondswa.gov> Cc: Public Comment (Council) <publiccomments@edmondswa.gov>; LaFave, Carolyn <Carolyn.LaFave@edmondswa.gov> Subject: Edmonds Citizens Housing Commission Rezone Proposals. June 22, 2021 Dear Edmonds City Council Members: My wife and 1 are Edmonds citizens, residing in a Westgate neighborhood for forty-five years. After we became aware of Edmonds Citizens Housing Commission activities, we have watched with interest all ECHC and relevant Council meetings over the following eleven months. We understand the Council will start discussing the six ECHC housing policy recommendations that would involve rezoning this week. Shane Hope, Director of Development Services, announced that Council will begin with the recommendations around detached accessory dwelling units (DADUs) and cluster/cottage housing. Discussion on the four remaining rezoning policy recommendations will continue next year. The thinking is, apparently, that the DADU proposal is comparatively simple and could serve as a stand-alone item to initiate deliberations. Edmonds City Council Draft Minutes June 22, 2021 Page 29 Packet Pg. 108 7.1.a I am concerned with an approach where Council may consider these six rezone recommendations one by one, in isolation, over time, possibly adopting them sequentially, without fully working through the total effect several approved policies may have together. Adopting the DADU proposal can add another structure on any/every lot in Edmonds. But the Missing Middle Housing proposal, to be considered next year, can also double the number of living units on any/every lot in Edmonds. If both units in a new duplex can also install a DADU, then the density on a single-family lot increases from one unit to four. It seems far better to consider the six proposals as a group over time, not implementing any rezone changes until a coordinated and coherent overall policy recommendation can be arrived at, one that considers the ramifications of all of the individual proposals acting together. A better approach could be to use the Medium -Density Single Family Housing proposal as a starting point, fleshing it out with attributes from other recommendations, such as the Neighborhood Village and Cluster/Cottage Housing proposals. The Medium -Density option is a more circumspect and prudent proposal, suggesting increased density in appropriate areas, along high -volume transit routes, sited next to business districts, or close to schools or medical complexes. But 1 think these siting criteria should be applied carefully and narrowly, allowing increased density near college and hospital locations, for example, but not close to any school or medical office in Edmonds. 1 think Council should avoid adoption of the Missing Middle Housing and DADU proposals that would open any/every lot in Edmonds to increased density. I think these two proposals represent what 78% of Edmonds residents disapprove. The rationale for these is enhanced affordability/accessibility, but with DADU costs around $400,000 and duplex prices above that, these goals will not be realized. The subcommittee for Missing Middle Housing never acknowledged nor addressed ECHC concerns about affordability and increased density. Larry Williamson From: Ken Reidy Sent: Tuesday, June 22, 2021 5:07 AM To: Public Comment (Council) <publiccomments@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Cc: Hope, Shane <Shane.Hope@edmondswa.gov>; Taraday, Jeff <jeff@lighthouselawgroup.com>; Nelson, Michael <Michael.Nelson @edmondswa.gov>; Council Edmonds City Council Draft Minutes June 22, 2021 Page 30 Packet Pg. 109 7.1.a <Council@edmondswa.gov>; Judge, Maureen <Maureen.Judge@edmondswa.gov> Subject: Public Comments for the June 22, 2021 Public Hearing regarding private code amendment to ECDC Section 20.75.045.13, entitled Unit Lot Subdivision - Applicability The June 22, 2021 City Council Agenda Packet, Page 108, states that: "Because the requested code amendment is a Type V legislative decision, the Planning Board first reviewed the change in accordance with ECDC 20.80.020." The link to ECDC 20.03.003 in ECDC 20.80.020.13 (Notice) does not cover Type V. So once again we have a Code error that leaves us wondering what the rules are. If ECDC 20.03.003 does cover Type V - Time of Notice of Public Hearing: Notice shall be mailed, posted and first published not less than 14 or more than 30 days prior to the hearing date. [Ord. 3817 § 3, 2010; Ord. 3736 § 4 (Exh. A), 2009. Formerly 20.03.004]. Public Notice was published June 9, 2021. June 9th is 13 days before June 22nd. Please make clear representation as to whether timely Notice of this Public Hearing has been provided. If not, please pull this from the agenda and provide timely Notice next time. Furthermore, the May 4, 2021 City Council Meeting Minutes include the following: "When this application was submitted, staff felt it reasonable to add two more zones where ground floor multi -residential is an option, the Firdale Village Mixed Use Zone and a few parcels in the Office Residential (OR) zone on Sunset." What staff "feels" is reasonable is irrelevant. This is an application for a "private code amendment" and the application doesn't apply to Firdale Village Mixed Use Zone and a few parcels in the Office Residential (OR) zone on Sunset. Why is staff comingling different legislative processes into one? Please stop. Furthermore, did City Staff take any steps to determine that the citizens of Edmonds want to add two more zones where ground floor multi residential is an option? Finally, I conclude with my public comments made during the February 18, 2020 Public Hearing for an Ordinance amending ECDC unit lot subdivision application procedure (AMD20190005). Please appreciate, it is always the Mayor's DUTY to see that all laws and ordinances are faithfully enforced: Ken Reidy, Edmonds, said when it comes to subdivision application procedures, the critical part is enforcement of the laws the City Council adopts. Enforcement of application procedures for Edmonds City Council Draft Minutes June 22, 2021 Page 31 Packet Pg. 110 7.1.a subdivisions should not be contingent upon citizens monitoring applications and ensuring they file an appeal before the 21 day LUPA period expires. Citizens do not have time to monitor subdivision applications to ensure they are complete, consistent and legal; it is mayor's job to see that all laws and ordinances are faithfully enforced. He feared the 21 day LUPA appeal period creates a problem for citizens. Whatever the Council adopts, he recommended strong enforcement of the procedures. From: Ken Reidy <kenreidv@hotmail.com> Sent: Monday, June 21, 2021 6:42 AM To: PUBLICCOMMENTS@EDMONDSWA.GOV <PUBLICCOMMENTS@EDMONDSWA.GOV>; publiccomment@edmondswa.gov <publiccomment@edmondswa.gov> Cc: Shane Hope <shane.hope@edmondswa.gov>; Phil Williams <phil.williams@edmondswa.gov>; Jeff Taraday <ieff@lighthouselawgroup.com>; Michael Nelson <michael.nelson@edmondswa.gov>; Council@edmondswa.gov <Council@edmondswa.goy>; Judge, Maureen <Maureen.Judge@edmondswa.gov> Subject: Public Comments for the June 22, 2021 Public Hearing related to Chapter 17.75 ECDC Ordinance 4210, passed by City Council on December 15, 2020 states that pursuant to RCW 36.70A.390, this interim ordinance may be adopted on an emergency basis without first holding a public hearing. RCW 36.70A.390 requires the City Council to hold a public hearing on an emergency interim zoning ordinance within at least sixty (60) days of adoption. Therefore, a public hearing on interim zoning Ordinance 4210 was required by February 13, 2021. Please inform all those impacted by the City Council's failure to hold a public hearing on interim zoning Ordinance 4210 by February 13, 2021. Packet Page 417 of the December 15, 2020 City Council Agenda Packet did state: "Both ordinances are subject to having a public hearing and further consideration by the City Council within the time required under state law." "Both ordinances" refers to Emergency Ordinances to allow Streateries in ROW(4209) plus the Emergency Ordinance involving Outdoor Dining without CU permit(4210). I haven't had time to research Ordinance 4209 yet but there is reason to fear the required public hearing within at least sixty (60) days did not take place. Ordinance 4209 clearly states it is an "interim zoning ordinance". Edmonds City Council Draft Minutes June 22, 2021 Page 32 Packet Pg. 111 7.1.a What needs to happen now? How many zoning code violations have taken place and are taking place? What a mess. Why was the following included in Ordinance 3992 but not in Ordinance 4210?: "WHEREAS, the City of Edmonds may adopt an interim zoning ordinance for a period of up to six months pursuant to RCW 36.70A.390, provided that the City Council holds a public hearing on the interim ordinance within sixty days of adoption;" Why is holding a public hearing on this interim regulation within sixty (60) days of its adoption mentioned in Ordinance 4217 but not mentioned in Ordinance 4210? What a mess. How does this type of thing happen and who is responsible? From: ACE President Sent: Monday, June 21, 2021 8:51 PM To: Paine, Susan <Susan.Paine@edmondswa.gov> Cc: Hope, Shane <Shane.Hope@edmondswa.gov>; Teresa Wippel <teresa@myedmondsnews.com>; Edmonds Beacon Editor <edmondseditoryourbeacon@gmail.com>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Agenda Packet for 6/24 special meeting on council calendar only has cover page as of 8:30pm on Monday night 6/21 Good evening council president Paine, I see the agenda and the packet links for the 6/24 "special meeting" have been uploaded on the city calendar and upon opening it, the Agenda Packet is just the same as the 1 page Agenda with no packet of actual information. It is 8:30pm on Monday, June 21 before the June 24 meeting. Wow, That was unexpected for such a critical housing policy review process that is to take place at 4:30pm in a few short days. I would think with a 2+ hour meeting scheduled this Thursday, it would take time for the council and the interested public to do the reading and get properly prepared for this meeting, now with only a few days to prepare and with no packet of information to actually review. It seems this is just adding even more to valid public concerns, with this omission of necessary public information showing an alarming lack of council president and administration preparation. It looks like this has been a hastily arranged "study session" with the expectation that we will just be told what to believe. How could you study the information literally a day and a half after your council meeting tomorrow night (if you even get it posted tomorrow) and say you are ready to participate and be able to ask questions/get resources you need ready, etc? Edmonds City Council Draft Minutes June 22, 2021 Page 33 Packet Pg. 112 7.1.a With all of this public concern over the optics and the shutting off of any public engagement portion, along with a clear lack of time for a proper publicly -available presentation packet to be reviewed, you should strongly consider cancelling this "special meeting". I am actually not even going to put any of this on Director Hope, as I know she works very hard and has an incredible amount of work that is put on her to complete in a fraction of time, when it should be given much more gravitas by the group that hurried this "study session" in the first place. Please do the best for your citizens and fellow councilmembers and delay this special meeting until Edmonds' residents can meet in public with proper notice given (which this did not have), with a timely available public Agenda Packet (which this did not provide), and offer the chance to have the citizens' live questions answered at a time when most people who work and have kids can attend (which 4:30pm does not). This is clearly not going to be a productive meeting for anyone. Sincerely, Dr. Michelle Dotsch Alliance of Citizens for Edmonds (ACE) President From: Ken Reidy Sent: Monday, June 21, 2021 7:06 PM To: Public Comment (Council) <publiccomments@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Cc: Nelson, Michael <Michael.Nelson@edmondswa.gov>; Council <Council@edmondswa.gov>; Judge, Maureen <Maureen.Judge@edmondswa.gov> Subject: Public Comments for the June 22, 2021 City Council Meeting The June 1, 2021 City Council agenda packet claims that: On January 25, 2021, the Council adopted a new Code of Conduct by motion. Why wasn't this done by Resolution? Is a clean copy of the new Code of Conduct displayed on the City's website? Does the new Code of Conduct state that "Councilmembers shall focus discussions and debates on vision, policies, and their implementation"? During the June 15, 2021 Council Meeting, Councilmember L. Johnson said out of curiosity, she looked at the minutes from August 19, 2014 when the Salary Commission was disbanded in the past and found Councilmembers Buckshnis and K. Johnson voted in favor of Edmonds City Council Draft Minutes June 22, 2021 Page 34 Packet Pg. 113 7.1.a disbanding. (Despite Councilmember L. Johnson's "curiosity", she would later have to admit she got it wrong.) Councilmember Diane Buckshnis raised a Point of Order. Mayor Nelson ruled that Councilmember Buckshnis' Point of Order was not taken. After Councilmember L. Johnson's June 15, 2021 comments, City Council voted to adopt a new Ordinance disbanding the Salary Commission. AFTER that vote, Councilmember L. Johnson corrected the record: in the August 19, 2014 minutes, Councilmembers Buckshnis and Fraley-Monillas voted in favor of disbanding the Salary Commission and Councilmember K. Johnson voted against. Nobody made a motion to reconsider the vote, even though the vote took place AFTER Councilmember L. Johnson represented false information and the vote took place BEFORE Councilmember L. Johnson corrected the record. I assume Councilmember L. Johnson's false comment was relied on by voters as Mayor Nelson ruled that bringing up past repeals was relevant. Is all the conduct discussed above allowed under the new Code of Conduct adopted by motion during the January 25, 2021 Council Meeting? Please answer and please explain the reasons for your answer. When and how did Mayor Nelson and Council President Susan Paine "confer" after the June 1, 2021 Agenda was approved near the start of the June 1, 2021 City Council meeting? Why did they decide to move "Resolution adopting Council Rules of Procedures" to a Future Meeting? Why should I even have to ask these questions? Should not all business of the Governing Body be conducted openly? Was this type of conduct addressed in Open Public Meeting Act training for Elected Officials? As these acts have taken place, what will be done about it? Anything, or are these rules and codes just empty words on paper? Edmonds likes to claim it welcomes all people. How is refusing to answer reasonable citizen questions "welcoming"? The last email response I received from an Edmonds Mayor was in March of 2012. I believe I have asked hundreds of reasonable questions over the last nine plus years. Do all Edmonds elected officials welcome all people? Please be truthful. From: Ken Reidy Sent: Monday, June 21, 2021 6:43 AM To: Public Comment (Council) <publiccomments@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Cc: Hope, Shane <Shane.Hope@edmondswa.gov>; Williams, Phil <Phil.Wllliams@edmondswa.gov>; Taraday, Jeff <jeff@lighthouselawgroup.com>; Nelson, Michael <Michael.Nelson @edmondswa.gov>; Council <Council@edmondswa.gov>; Judge, Edmonds City Council Draft Minutes June 22, 2021 Page 35 Packet Pg. 114 7.1.a Maureen <Maureen.Judge@edmondswa.gov> Subject: Public Comments for the June 22, 2021 Public Hearing related to Chapter 17.75 ECDC Ordinance 4210, passed by City Council on December 15, 2020 states that pursuant to RCW 36.70A.390, this interim ordinance may be adopted on an emergency basis without first holding a public hearing. RCW 36.70A.390 requires the City Council to hold a public hearing on an emergency interim zoning ordinance within at least sixty (60) days of adoption. Therefore, a public hearing on interim zoning Ordinance 4210 was required by February 13, 2021. Please inform all those impacted by the City Council's failure to hold a public hearing on interim zoning Ordinance 4210 by February 13, 2021. Packet Page 417 of the December 15, 2020 City Council Agenda Packet did state: "Both ordinances are subject to having a public hearing and further consideration by the City Council within the time required under state law." "Both ordinances" refers to Emergency Ordinances to allow Streateries in ROW(4209) plus the Emergency Ordinance involving Outdoor Dining without CU permit(4210). I haven't had time to research Ordinance 4209 yet but there is reason to fear the required public hearing within at least sixty (60) days did not take place. Ordinance 4209 clearly states it is an "interim zoning ordinance". What needs to happen now? How many zoning code violations have taken place and are taking place? What a mess. Why was the following included in Ordinance 3992 but not in Ordinance 4210?: "WHEREAS, the City of Edmonds may adopt an interim zoning ordinance for a period of up to six months pursuant to RCW 36.70A.390, provided that the City Council holds a public hearing on the interim ordinance within sixty days of adoption;" Why is holding a public hearing on this interim regulation within sixty (60) days of its adoption mentioned in Ordinance 4217 but not mentioned in Ordinance 4210? What a mess. How does this type of thing happen and who is responsible? Edmonds City Council Draft Minutes June 22, 2021 Page 36 Packet Pg. 115 7.2 City Council Agenda Item Meeting Date: 07/6/2021 Approval of Council Special Meeting Minutes of June 24, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Nicholas Falk Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 06-24-2021 Draft Special Meeting Minutes 06-24-2021 Draft Executeve Session Meeting Minutes Packet Pg. 116 7.2.a EDMONDS CITY COUNCIL SPECIAL VIRTUAL ONLINE MEETING DRAFT MINUTES June 24, 2021 ELECTED OFFICIALS PRESENT Susan Paine, Council President Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember ELECTED OFFICIALS ABSENT Mike Nelson, Mayor Adrienne Fraley-Monillas, Councilmember Laura Johnson, Councilmember 1. CALL TO ORDER STAFF PRESENT Shane Hope, Development Services Director Jeff Taraday, City Attorney Scott Passey, City Clerk Dave Rohde, GIS Analyst The Edmonds City Council virtual online meeting was called to order at 4:30 p.m. by Council President Paine. 2. LAND ACKNOWLEDGEMENT Councilmember Olson read the City Council Land Acknowledgement Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present participating remotely, with the exception of Councilmembers L. Johnson and Fraley-Monillas, and Mayor Nelson. Council President Paine reported Councilmembers Fraley-Monillas and L. Johnson had conflicts and were excused from attendance today. Councilmember K. Johnson requested Approval of the Agenda be added to the agenda. Councilmember Distelhorst raised a point of order, commenting this was a special meeting. Council President Paine said it was her understanding the Council had to stick to the agenda but the Council could approve it. Edmonds City Council Draft Minutes June 24, 2021 Page 1 Packet Pg. 117 7.2.a COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS TO APPROVE THE AGENDA. Councilmember K. Johnson asked whether audience comments could be added to the agenda. Council President Paine answered no, this is a special meeting and the agenda is set. City Attorney Jeff Taraday said he always wants to err on the side of caution when it comes to adding things to a special meeting, so he would not recommend it. Councilmember Buckshnis recalled audience comments had been added to special meetings in the past and questioned why it was not allowed today. Mr. Taraday said he did not recall the specific instance that Councilmember Buckshnis was referring to so he could not comment on the facts she was asserting. His recommendation was made out of an abundance of caution. There is nothing in the Open Public Meetings Act (OPMA) that specifically states the Council cannot add public comment as an item at a special meeting, but there is language that states final action cannot be taken on anything other than what is on the agenda at a special meeting. He was unsure what the courts would define as final action with regard to this; in doing a risk reward analysis whether it was worth it to add public comment when it wasn't part of the special meeting notice, he did not see a lot of upside and saw a little downside and in his opinion, the risk outweighed the reward. However, the Council is free to make its own determination; he is providing a recommendation. Councilmember K. Johnson asked whether a general discussion about the whole housing recommendation could be added to the agenda in the context of the materials provided and recent emails from people concerned about the lack of context. No action would be taken, it would be just a discussion on the subject matter. Mr. Taraday said it was his understanding that this was a special meeting to discuss the Housing Commission recommendations. Development Services Director Shane Hope added it was to discuss five of the Housing Commission recommendations. Council President Paine explained by limiting the scope of the study session, she envisioned it similar to a budget retreat, offering direction regarding what to do with these five items. If the Council wanted to have a broader, overarching discussion, that should occur at a regularly scheduled Council meeting when all Councilmembers are present. Councilmember Olson said with the specificity of a special meeting, she was okay with sticking to what was on the agenda, Review of Five Housing Commission Policy Recommendations. She understood where Councilmember K. Johnson was coming from, the public has demanded participation and transparency with regard to housing issues. The optics weren't not great in not including audience comments on the agenda in the first place. As she has expressed in emails and in other conversations, having more of a vision statement and an overview of what the Council is trying to achieve with the Housing Commission's recommendations would help guide the process. She supported Councilmember K. Johnson's suggestion to find time for the Council to discuss that if the Council was only discussing the five recommendations today. It makes sense for the Council to have a more guiding overview of what they are trying to accomplish with any of the specifics to be implemented. Councilmember Buckshnis recalled when the Council decided to set up this meeting, she specifically asked for visioning and a Comprehensive Plan review which she acknowledged is sort of addressed although it did not include a number of things such as the Sustainability Element. She recalled there was a recommendation related to subareas that did not make it on this list. She asked how these five specific items were selected for this agenda. When the Council last discussed the Housing Commission's recommendations, it was her impression the Council would develop a vision statement, figure out how everyone sees the City, what subareas the Council wants to see, whether there are transition zones, etc., but now suddenly the Council is limited to these five recommendations. A lot of citizens are extremely upset that these five elements were chosen and she was unable to tell them how they were selected. Ms. Hope recalled a discussion at the June 1 st meeting regarding which items the Council could look at, just to decide Edmonds City Council Draft Minutes June 24, 2021 Page 2 Packet Pg. 118 7.2.a first steps, knowing that there were a lot of other, more complex recommendations that would need more attention and would take more time but did not need to be started now. These five items rose to the top to look at more immediately; the intent was not to make decisions but to determine next steps on these items that were less complicated. Councilmember K. Johnson suggested adding a third agenda item to discuss process. There are five items on the agenda and she questioned how the Council would make decisions, whether it would be unanimous or a majority, and how the input from the two absent Councilmembers would be incorporated. Councilmember Distelhorst commented this was only a study session to learn more about these five recommendations and any action would need to happen at a regular Council meeting. This is an opportunity to look at these five things that were discussed at two consecutive Council meetings, one when a Councilmember was absent and one where all Councilmembers were present. These five items were identified and some Councilmembers requested a study session to learn more about them. It is now 1:45 p.m. and he hoped the Council could begin the study session. Councilmember K. Johnson commented aside from the time, it was important to set an agenda that reflected the wishes of the entire Council. Council President Paine said the response from Mr. Taraday about adding items to the agenda was that he cautioned against it. This is intended as a study session on the five topics that the Council agreed on at a previous Council meeting. Councilmember K. Johnson agreed that was Mr. Taraday's advice, but he also said it was the Council's agenda and the Council could do what they want. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND THE AGENDA TO,1) HAVE AUDIENCE COMMENTS, AND 2) HAVE A GENERAL DISCUSSION. Council President Paine commented this meeting was intended to be a deep dive on five specific topics that were agreed upon at a Council meeting, to learn more about them and discuss whether to forward them to the Planning Board, discuss them at Council, etc. This meeting was intended for discussion among Councilmembers on these five topics, not to make any decisions. She urged Councilmembers to honor the original agenda so the meeting can begin. Councilmember Buckshnis said she respected Council President Paine's opinion. She acknowledged she was absent from the first meeting and had attended the second meeting, but did not recall the Council selecting or voting on these five topics. She recalled the Council and staff discussed subarea plans which were not included among the topics identified for discussion tonight. She emphasized she did not agree with these five items and would like to change them but couldn't because it was a special meeting. She reiterated she did not support these five items, would not have supported detached accessory dwelling units, and would have supported subareas. COUNCILMEMBER K. JOHNSON CALLED THE QUESTION. VOTE ON CALLING THE QUESTION CARRIED UNANIMOUSLY. AMENDMENT CARRIED (3-2), COUNCILMEMBERS BUCKSHNIS, OLSON AND K. JOHNSON VOTING YES. Council President Paine asked for guidance regarding how to conduct Audience Comments such as three minutes for each audience member and establishing a timeline for the general discussion and whether those Edmonds City Council Draft Minutes June 24, 2021 Page 3 Packet Pg. 119 7.2.a items were added to the agenda before or after the review of the five policy recommendations. Mr. Taraday advised the order of the agenda was also subject to approval by the Council as well as procedural matters such as the amount of time for each speaker. He pointed out there were 32 people in attendance; if each spoke for 3 minutes, it would take a substantial portion of the meeting. Councilmember Distelhorst pointed out the June 1, 2021 meeting minutes on page 13 of the packet and include discussion regarding how the 5 topics were selected as well as comments from all Councilmembers. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO LIMIT PUBLIC COMMENTS TO TWO MINUTES INSTEAD OF THREE, AND LIMIT THE COMPREHENSIVE CONVERSATION TO TEN MINUTES. Councilmember K. Johnson requested the motion be divided into two motions and to vote on them separately as she believed the comprehensive discussion would take more than ten minutes. Council President Paine said it would be helpful to make this decision quickly and a ten minute overview discussion was probably a good start as two Councilmembers were not present and it would be important to hear their input as well. Councilmember Olson said she would be fine with separating the motion into two questions. Council President Paine preferred to keep them together so the meeting could move along. Councilmember Olson agreed to leave the motion as it stands. AMENDMENT CARRIED UNANIMOUSLY. Council President Paine suggested having audience comments first and general discussion last. Councilmember Olson preferred to have the general discussion before review of the five recommendations. There was no objection voiced to Councilmember Olson's preference. 4. AUDIENCE COMMENTS Bill Ogonowski, Edmonds, thanked the Council for doing the right thing and taking audience comments as obviously this was a vital topic for the City and he anticipated there would be a lot of citizen participation. He encouraged the Council to step back, relook, and make sure the Council knew where the City was going. In his opinion, the policies should be linked to a vision for the City which has yet to be developed. Until that is done, the policies are ad hoc and do not link into the plan for the City. The Comprehensive Plan is a plan, a roadmap to somewhere, but citizens are not sure where that somewhere is. The policies should be subservient to a vision because unless you know where you're going, any road will get you there. He anticipated circular arguments to the consternation of the citizens until there was a vision of where the City was going. Kathy Ryan, Edmonds, expressed concern that the Council had only now agreed to accept public comments, therefore she was not prepared to comment on the issues the Council was discussing today. She would have liked to comment on those issues, but the Council was adamant there would be no opportunity for public comments. A lot of people who would have attended this meeting were told they would not be allowed to provide comments and as a result were not present. She summarized the Council limited the opportunity for people to provide comments. Kathleen Rath, Edmonds, said she was very disappointed with how this had all rolled out. There needs to be a vision for City that reflects what the citizens want, not what developers or politicians want, but what the residents who live here now want. As she works in real estate, she is aware many residents are leaving due to, 1) taxes, Edmonds is one of the highest taxed communities, or 2) the opportunity to sell due to their Edmonds City Council Draft Minutes June 24, 2021 Page 4 Packet Pg. 120 7.2.a property values. She moved to Edmonds because it reminded her of a community she might have grown up in. She did not want density; she has lived in dense cities such as L.A. and San Francisco. People move where they can afford and have the highest level of living. She might live elsewhere if she could afford it; Edmonds was what she could afford and she enjoyed it. She understood change would happen but this process should have occurred differently, in 2022 after the election. Elizabeth Fleming, Edmonds, said she planned only to listen and was glad the Council was accepting comments. She referred to comments she made a couple weeks ago about the decisions before the Council regarding housing, the tree code, etc., pointing out development affects the environment. The Comprehensive Plan speaks specifically to the environmental impacts of the City's decisions. With regard to the Housing Commission's proposals, Edmonds is such a unique area from an environmental standpoint and that needs to be reviewed and discussed at a scientific level. She urged the Council to take the time and effort needed to consider the environment and the effects on the health of Puget Sound to ensure the right decisions for the environment are made as well as for the residents who are voicing their opinions and concerns about the Housing Commission's proposals. She asked weeks ago about a vision; that has not been discussed or clearly laid out so citizens understand where Council is going with these recommendations. It is important for transparency and trust to nail that down. 5. GENERAL DISCUSSION Council President Paine suggested Council comments regarding the overarching vision be in a round robin format. Councilmember Buckshnis said she looks at Edmonds like what Sausalito is to San Francisco; the downtown is eclectic and that and the Creative District need to be protected and there should not be any type of upzoning. She believed the subareas are very important, noting the June 1" minutes refer to Neighborhood Village Subarea Planning as one the topic, but it was not included on this agenda. Each individual neighborhood is important to the residents living in them and the Council should be very conscientious if any upzoning is done. If the Council decides to do any upzoning, there should be transition zones. She preferred to concentrate on understanding the statistics of Edmonds, noting there is a lot of housing stock and a lot of middle, but market forces are driving up the cost of housing. She wanted to review the subareas in detail before making any decisions. She concluded any zoning decisions should be delayed until 2022 until the Council has an opportunity to talk more globally about a vision for the City. Councilmember Olson said there were only two things on tonight's list that she was excited about moving forward on without doing a more holistic thing first. Even the low hanging fruit needs context of a holistic subarea plan, but she understood why that wasn't moved forward even though it was a high priority for most Councilmembers. Looking at the environment, transportation, slopes, water, etc. in each subarea will dictate what makes sense in terms of changes that are made related to housing. She hoped the Council would start with what would have the most impact on great outcomes and stick with the subareas plans as the priority and only move forward on recommendations that would not be impacted by having done that first. She understood subarea plans was a budget item and that was why it was not included in the list to be reviewed tonight, but it was close to what should be the first step and segued into a vision. Councilmember Olson said upzoning has become an ugly word. There will be more density in all Puget Sound communities because so many more people are moving to the area; the projections are significant. Regardless of whether residents want population to increase, some population increase will occur. When discussing issues like the environment, the average house size over a 50 year period has increased from 1600 square feet to 3100 square feet. She assured she was not saying people should not live in big houses if they wanted to, but maybe environmentally the City should offer and have smaller housing options in its inventory such as duplexes, condos, cottage housing, etc. Edmonds City Council Draft Minutes June 24, 2021 Page 5 Packet Pg. 121 7.2.a Councilmember Distelhorst expressed appreciation for Councilmember Olson's comments, pointing out they were liaisons to the Housing Commission for 13 months so they have a lot of relevant context from the resident volunteers who served on that commission and who did a lot of research and study. He looked forward to this study session to bring other Councilmembers up to speed on the Housing Commission's discussion, context and structure about these items. A recent report said the Puget Sound region was the fastest growing metropolitan region in the United States. He pointed out without planning, the result is failure. He referred to the Housing Commission's mission which two Councilmembers at this meeting and the previous Mayor helped form, "Develop for Council consideration diverse housing policy options designed to expand the range of housing, including rental and owned, available in Edmonds." The Housing Commission's recommendations are a suite of options and he looked forward to evaluating them as appropriate including discussing these five today. Councilmember K. Johnson expressed appreciation for the work of the Housing Commission and the two elected representatives on the commission. They had a very narrow task to develop recommendations which they did. She did not see the Housing Commission's 15 recommendations as to-do list for the Council or that the Council should just address the low hanging fruit; there needed to be context. The numbers show the City was on track for meeting its growth management goals and she questioned what problem the City was trying to fix. As Councilmember Olson stated, market forces are driving development; developers maximize the square footage to reach their gain. She appreciated the opportunity to talk globally; she envisioned looking at sections of the City, maybe subareas or activity areas, and looking at housing, environment, transportation, and possibly doing an EIS. She was opposed to doing global things throughout the entire City. Her goal was to retain the City's charm and the integrity of the neighborhoods with the least impact on trees and traffic. Council President Paine said she did not disagree with the previous comments. There are great neighborhoods in Edmonds and they should have input into what is going on. She did not worry as much about the process and would like some things to go to the Planning Board for analysis and study and to gather feedback from the public before returning to the Council for a decision regarding how to proceed. She expressed interest in multifamily design standards which would be reviewed by the Architectural Design Board and Planning Board. Those broader discussions will be helpful for the community. The Housing Commission did a lot of valuable work and there is an opportunity to learn more about each topic. She assured she did not want anyone to feel that their voice was being taken away. She looked forward to discussing these five items today and adding discussions to future Council meetings. 6. COUNCIL BUSINESS 1. REVIEW OF FIVE HOUSING COMMISSION POLICY RECOMMENDATIONS Development Services Director Shane Hope explained the intent was to have substantive discussion and consideration of five of the Housing Commission's recommendations. The context of the Housing Commission's work was affordability not only for low income, but also moderate income, seniors, young people, families, etc. and changing needs and lifestyles and the ability to stay in the community or welcome new residents. Ms. Hope reviewed: • Assumptions for June 24 Process o Based on process discussed at the June 1 Council meeting, only 5 of the Housing Commission's 15 recommendations are being reviewed now o City Council will not adopt any of Housing Commission recommendations at this time 0 3 of the 5 recommendations being reviewed tonight would need future Planning Board review/input; the other 2 do not o City Council may consider whether any of the 5 recommendations should: a. Be forwarded to Planning Board with any guidance for more work & public input before coming back to Council for in depth consideration Edmonds City Council Draft Minutes June 24, 2021 Page 6 Packet Pg. 122 7.2.a b. Move forward to a future Council agenda to get more details and research for consideration & public input (probably within next few months) What is purpose of today's meeting 1. First chance for City Council to review & discuss together substance of several Housing Commission recommendations 2. Direct whether any of 5 specific recommendations should be further explored for more public input & information NOTE: Today is NOT to decide on whether to adopt any Housing Commission recommendations. Detached Accessory Dwellings (Topic normally subiect to Planning Board review) • Housing Commission Recommendation o Allow either one attached or detached accessory unit on a property in the SFR area, with clear and definitive development requirements such as size, ownership, and parking, under the standard permitting process and not require a conditional use permit. Note: Additional explanation is contained in the Commission's statement • What is an Accessory Dwelling Unit (ADU) o A separate living unit (complete with kitchen and bath) that is associated with a "main" house. o An attached ADU is connected in some way to the main house. o A detached ADU (DADU) is on the same lot as the main house but stands on its own. o ADU is accessory to the main house, not equal to it. o ADUs are different than "second units" because they are more limited in size (incl. maximum size, such as 800 square feet maximum) AND they must be much smaller than main house • Photograph of DADU examples o Edmonds would set own rules after public input and Council decision • Some Relevant Comp Plan Goals or Policies From Housing Element: o Encourage adequate housing opportunities for all families & individuals in the community regardless of race, age, sex, religion, disability or economic circumstances. o (F.1) Expand and promote a variety of housing opportunities by establishing land use patterns that provide a mixture of housing types and densities. o (F.2.b) Provide for accessory housing in single family neighborhoods to address the needs of extended families and encourage housing affordability. o (H) Provide the maximum amount of efficiency and predictability in government permitting processes. Some Relevant Comp Plan Goals or Policies From Sustainability Element o (A. 1) Adopt a system of codes, standards, and incentives to promote development that achieves growth management goals while maintaining Edmonds' community character and charm in a sustainable way. o (C. 1) ... Support and encourage a mix of housing types and styles which provide people with affordable housing choices geared to changes in lifestyle... o (A.2) ... Support and require sustainable land use & development practices, including the retention of urban forest land, native vegetation, wildlife habitat areas... o (Goal G) ... Support and encourage a mix of housing types and styles which provide people with affordable housing choices geared to changes in life style. o (G.1)... Provide for existing housing needs while providing flexibility to adapt to evolving housing needs and choices. o (G.2) Housing should be viewed as a community resource, providing opportunities for residents to stay in the community as their needs and resources evolve and change over time. If Planning Board reviews & makes recommendations on this, what process would happen? 1. Multiple public meetings/hearing by PB (incl. in person meetings 2. Online info, media announcements, & other outreach/public input Edmonds City Council Draft Minutes June 24, 2021 Page 7 Packet Pg. 123 7.2.a 3. Eventual more detailed recommendation to City Council (whether in opposition or support) about proposal to City Council probably in early 2022 4. Subsequent City Council consideration of Planning Board's detailed recommendation (including minutes & public comments 5. Additional community input, information, & Council public meetings 6. Council decision whether to reject, revise, or approve the Planning Board's detailed recommendation What kinds of things would Planning Board consider about DADUs? o Should DADUs be allowed at all? o What would be impact of allowing them in some locations? o What are other communities doing about this? o Are there some areas or sizes of lots that might be ok (or not ok) for such units? o How would other city requirements (e.g., for stormwater) o Possible requirements for: ■ Vehicle parking ■ Owner to live in either larger or small unit ■ Limit on both size & height of accessory unit ■ Setbacks & other dimensional standards ■ Open space ■ Building appearance ■ Site plan in relationship to neighborhood ■ Other issues • Possible next steps o Council questions & discussion tonight ■ Should Planning Board be asked to work on options for DADUs & seek more public input? If so: - Planning Board could aim to have ideas back to City Council by next year for Council's consideration & other public input. - Planning Board would consider parking requirements, ownership, size, open space, particular locations, and other issues. Councilmember Buckshnis asked if the Comprehensive Plan needed to be modified to include DADUs if a decision was made to forward it to the Planning Board. Ms. Hope said an amendment was not necessary because the Comprehensive Plan talks about ADUs, a DADU is one type of ADU. She acknowledged a lot of work would be required if they were allowed such as what standards would apply, impacts, how many could be expect, whether they would be allowed only on certain size lots, etc. Councilmember Buckshnis asked if that would be added to the Comprehensive Plan. Ms. Hope that would be a zoning regulation; the Comprehensive Plan typically did not include those specifics. It would be different if the Comprehensive Plan said only attached ADUs are allowed, but the Comprehensive Plan does not limit it to only attached. Councilmember Buckshnis said the Comprehensive Plan needed to be updated because it still refers to Edmonds Crossing. She envisioned DADUs could impact the environment or land use in the Comprehensive Plan. Ms. Hope said all that would be looked at; the question was whether or not to look at DADUs. Councilmember Olson said she wanted to look at DADUs but not until the subarea plans were done due to the environmental impacts. For example, it may not be appropriate to allow DADUs everywhere such as in sensitive areas. Councilmember K. Johnson commented this is a very interesting and complex subject. She was not convinced it was a good idea to allow DADUs throughout the City as many of the needs could be meet via Edmonds City Council Draft Minutes June 24, 2021 Page 8 Packet Pg. 124 7.2.a ADUs and there was a Conditional Use Process (CUP) process for that. She was not interested in moving DADUs forward at this time. She did not want to shut the door but it was not a priority for her. Council President Paine asked if ADUs were allowed across the entire City. Ms. Hope answered they are currently allowed in all single family zones. Council President Paine commented DADUs change the footprint and she would like to have the Planning Board look at this and provide information and it did not need to be ahead of subarea planning. There are some existing unpermitted DADUs in the City. It would be interesting to see how the Planning Board would address environmental issues, footprint size, etc. She supported forwarding this topic to the Planning Board. Councilmember Distelhorst said he would like to have Planning Board evaluate DADUs. He recalled DADUs had broad support from the Housing Commission outreach process, over 60%, and the Housing Commission passed this recommendation 13-2. He pointed out Mukilteo, Lynnwood, Snohomish, Stanwood, Marysville, Everett, Mountlake Terrace, Mill Creek, Lake Stevens and Snohomish County (including Esperance) allow DADUs; Edmonds is one of if not the only city in Snohomish County that does not allow DADUs. At a minimum, he would like to see the Planning Board evaluation and thought on it compared to the Comprehensive Plan and the Housing Commission's recommendation. Councilmember Buckshnis said she did not support looking at DADUs at this time. The Planning Board could look at much more important aspects that weren't part of these five recommendations. Subarea plans and neighborhoods need to be looked at as well as residential goals. Ms. Hope suggested moving on to the next topic since there was not concurrence on this item. Cluster/Cottage Housing (topic normally subiect to Planning Board review) • Examples of cottage/cluster dwellings o Idea is Subdivision with cluster of smaller homes on small individual lots & typically gathered around a larger common open space o May have more units than PRDs if homes are small enough & meet other special site requirements. • Housing Commission recommendation: o Add Cluster/Cottage housing as an option within single-family or multifamily housing in Edmonds. Note: Additional explanation is contained in the Commission's statement • Some Relevant Comprehensive Plan Goals or Policies from Housing Element & Land Use Element o Housing ■ Encourage adequate housing opportunities for all families & individuals in the community regardless of race, age, sex, religion, disability or economic circumstances. ■ (F.1) Expand and promote a variety of housing opportunities by establishing land use patterns that provide a mixture of housing types and densities. o Land Use ■ (Residential Goal A) High quality residential development which is appropriate to the diverse lifestyle of Edmonds residents should be maintained and promoted. The options available to the City to influence the quality of housing for all citizens should be approached realistically in balancing economic, social, aesthetic and environmental considerations. • Some Relevant Comprehensive Plan Goals or Policies from Sustainability Element o (A.2) ... Support a flexible land use system which seeks to provide accessible, compatible, and synergistic land use patterns which encourage economic & social interaction while retaining privacy and a unique community character. Edmonds City Council Draft Minutes June 24, 2021 Page 9 Packet Pg. 125 7.2.a o (C. 1) ... Support and encourage a mix of housing types and styles which provide people with affordable housing choices geared to changes in lifestyle... o (A.2) ... Support and require sustainable land use & development practices, including the retention of urban forest land, native vegetation, wildlife habitat areas... If Planning Board reviews cluster/cottage housing, what process would happen? 1. Multiple public meetings/hearing by Planning Board (incl. in person meetings 2. Online info , media announcements , & other outreach/public input 3. Probably in summer 2022 Detailed recommendation about proposal (in opposition or support) to City Council 4. Subsequent City Council consideration of Planning Board's detailed recommendation (including minutes & public comments 5. Additional community input, information, & Council public meetings 6. Council decision whether to reject, revise, or approve the Planning Board's detailed recommendation What kinds of things should Planning Board consider about "cluster/cottage" concept o Should cluster/cottage housing be allowed at all (different from current code)? o What would be impact of allowing cottage clusters in some locations? o What are other communities doing about cluster/cottage housing? o Does Edmonds have any areas or sizes of lots that might be ok (or not ok) for this concept? o How would other city requirements (e.g., for stormwater) o Possible requirements for: ■ Vehicle parking ■ Site plan layout ■ Limits on size, height, & number of cottages ■ Architectural design ■ Other dimensional requirements ■ Landscape/trees ■ Common open space ■ Private open space ■ Allowable locations ■ Other issues Possible next steps o Council questions & discussion tonight o Should Planning Board be asked to work on a recommendation for cottage/cluster options & seek more public input? If so: ■ Planning Board could aim to have ideas back to City Council summer 2022 for additional consideration & public input ■ Planning Board would consider parking requirements, cottage size, open space, particular locations, and other issues. Councilmember Olson said she has seen some of these in Edmonds that work well, but it was an entire street or cul-de-sac rather than a group of clustered houses in the middle of a more classic layout. Like the DADUs, she was not opposed to this as a concept, but wanted to do the subarea plan first. If this topic moves forward to the Planning Board, she wanted to ensure clustering did not occur in an awkward way such as in the center of a preexisting neighborhood that was laid out differently. Ms. Hope said there are ways that other cities deal with that, one of them is having a minimum size property so it was not just a couple lots within a neighborhood. Determining the size and the relationship to the surrounding area would be part of the process. Councilmember Buckshnis said she was intrigued with this concept. She suggested incorporating it into 20.75.048, conservation subdivision design. The goal is to attempt to have smaller housing units; she has Edmonds City Council Draft Minutes June 24, 2021 Page 10 Packet Pg. 126 7.2.a seen successful cluster housing in Shoreline. A presentation to Snohomish County Tomorrow illustrated how this concept had been used successfully by ARCH in the past. She still preferred to do the larger vision, looking at subareas, neighborhood and the environment first. She summarized cluster/cottage housing could be advantageous to the environment if done properly. Councilmember K. Johnson said the City did not currently have cluster/cottage housing. Councilmember Olson may be referring to planned residential developments (PRD) which locate houses closer together to save the environment. Councilmember K. Johnson said she was lukewarm on this topic and it was not something she wanted to move ahead with but she was very intrigued. Churches in Edmonds seem to be located on some of the largest parcels; she wondered if this would be an appropriate use of their land and could it be zoned in a way or regulations developed in such a way that they could have their own cluster housing to support their immigrant, homeless, or senior populations. Ms. Hope said that could be one of the ways the City could go. There are currently have a few PRDs in Edmonds; cluster /cottage housing is smaller units and probably some extra units that have a smaller footprint, have their own parking and open space. It possibly could be designed to take advantage of large parcels, perhaps owned by a church or someone else. Councilmember K. Johnson summarized this was not her highest priority but she was very interested in learning more about it. Councilmember Distelhorst said in addition to PRDs, there are also Unit Lot Subdivision (ULS). Some ULS are close to cluster/cottage housing, but the lots are approximately 2400 square feet which is bigger than traditional cluster/cottage housing. He would love to see the Planning Board evaluate this, observing as Councilmember Buckshnis stated, this is a very popular option with non-profit housing organizations; Housing Hope and HASCO are both involved with properties that use a cluster/cottage housing model. He relayed this recommendation had unanimous support from the Housing Commission. Council President Paine said she has seen examples of this in other cities and would love to see cluster/cottage housing treated similar to multifamily design standards so there would be visuals. This could be a way to provide flexibility, preserve large trees and native growth, and be environmentally sensitive. There needs to be a strong environmental review of all the Housing Commission recommendations to ensure environmental, sustainability and conservation strategies are front loaded into the process. She supported having this recommendation go to both the ADB and the Planning Board. She agreed super large houses were not the best use of the City's limited land. Ms. Hope summarized there was interest in the topic, some were not ready to move it on right now, but it could be revisited later. Multifamilv Design Standards (tonic normally subiect to Planning Board review • Housing Commission recommendation: o Enhance current design standards of new multifamily dwellings to maintain and enhance the unique characteristics of the Edmonds community. Building types would include mixed use buildings, small multifamily building and large multifamily buildings. Note: Additional explanation is contained in the Commission's statement • Multifamily Design Standards — Improving Design o City currently has no design standards except in Gateway, Highway 99 or downtown) o Examples of design standards ■ Neighborhood Focused Elements ■ Massing and Scale ■ Variety of Building Materials ■ Front Entry Features ■ Connections and "Presence" along Sidewalk ■ Better Context for Design Approvals Edmonds City Council Draft Minutes June 24, 2021 Page 11 Packet Pg. 127 ■ Treatment between Sidewalk & Building ■ Weather Protection for Pedestrians ■ Garage/Parking Placement Some relevant Comprehensive Plan Goals or Policies from Comprehensive Plan Housing Element o (Housing Goal J) Recognize that in addition to traditional height and bulk standards, design is an important aspect of housing and determines, in many cases, whether or not it is compatible with its surroundings. o (11) Provide design guidelines that encourage flexibility in housing types while ensuring compatibility of housing with the surrounding neighborhood. Some relevant Comprehensive Plan Goals or Policies from Sustainability Element o (A.1) Adopt a system of codes, standards, and incentives to promote development that achieves growth management goals while maintaining Edmonds' community character and charm in a sustainable way. o (A.2) Include urban form and design as critical components of sustainable land use planning. Some relevant Comprehensive Plan Goals or Policies from Community Culture and Urban Design Element o (Design Goal A) Design goals and objectives (should)... guide future development to result in high quality, well designed and sensitive projects that reflect the values of the citizens of Edmonds (including to): ■ Improve physical appearance and character ■ Improve retail and pedestrian circulation options ■ Protect natural environments using sustainable design practices ■ Protect and enhance the residential character of Edmonds If Planning Board reviews and makes recommendations on this, what process would happen? 1. Multiple public meetings/hearing by PB (incl. in person meetings) 2. Visual preference surveys/exercises 3. Online info, media announcements, & other outreach/public input 4. Public meeting(s) and input from the Architectural Design Board 5. Eventual more detailed recommendation (whether in opposition or support) for proposal to City Council probably in spring 2022 6. Subsequent City Council consideration of Planning Board's detailed recommendation (including minutes & public comments 7. Additional community input, information, & Council public meetings 8. Council decision whether to reject, revise, or approve the Planning Board's detailed recommendation What kinds of things should Planning Board consider for multifamily design standards? o Architectural appearance o Windows and doors o Location of garages & parking o Pedestrian accessibility o Landscaping o Outdoor lighting o Open space o Orientation of building to street o Building materials o Placement of outdoor utility equipment o Site plan o Entry features o Neighborhood context Possible Next Steps o Council questions & discussion tonight Edmonds City Council Draft Minutes June 24, 2021 Page 12 Packet Pg. 128 7.2.a Should Planning Board be asked to work on options for Multifamily Design Standards & seek more public input? If so: - Planning Board could aim to have a recommendation back to City Council by spring 2022 for more consideration & public input. - Planning Board would consider possible design standards for townhomes and multifamily development, including building appearance, site layout, open space, and other issues. Councilmember Buckshnis asked if there were multifamily design standards for Highway 99. Ms. Hope answered there are three areas with design standards: Highway 99 where the most work done as they were part of an EIS, the Gateway area, and downtown has some design standards in the zoning code. There are many other areas of the City that do not have design standards. Councilmember Buckshnis commented she was very interested in multifamily design standards as they are long overdue. She recognized there would need to be density in some areas. She referred to the two Compass buildings on SR 104 as examples of the need for multifamily design standards. Councilmember Olson said she was very excited about this and enthusiastic about moving it forward. She was a fan of courtyard apartment complexes and complexes with more attention to detail would be an enhancement to the overall look and feel of the City. She was excited to have the ADB and Planning Board involved. Councilmember K. Johnson expressed her enthusiastic support for this recommendation and moving it forward to the ADB and Planning Board. A lot can be learned by a visual preference survey especially examples of what works and doesn't work in Edmonds. Councilmember Distelhorst expressed support, relaying that it was unanimously supported by the Housing Commission. Council President Paine agreed this was long overdue and she was excited about it. She asked if it would go to the ADB first followed by the Planning Board. Ms. Hope envisioned a dual, iterative process as each board will inform the other. Council President Paine said after working in Seattle particularly with multifamily townhouses and unit lot subdivisions, Edmonds has dodged a huge bullet not having multifamily design standards and has avoided some of the design problems in nearby communities. She supported moving this forward right away. Ms. Hope summarized there was concurrence to move this forward to the Planning Board and ADB and with the public, to be thoughtful about the context for the local neighborhoods with better quality design. Community and Regional Partners (topic not normally subject to Planning Board review) • Housing Commission Recommendation o Edmonds needs more affordable housing options for: ■ Low/moderate income residents (especially those who earn less than 50% of AMI) ■ Special needs residents ■ Seniors ■ Veterans ... o This policy establishes community partnerships with for profit/non-profits to build affordable housing... o (Additional information is contained in the Commission's statement.) • Some relevant Comprehensive Plan Goals or Policies from Housing Element o Encourage adequate housing opportunities for all families and individuals in the community regardless of their race, age, sex, religion, disability or economic circumstances. Edmonds City Council Draft Minutes June 24, 2021 Page 13 Packet Pg. 129 7.2.a o Ensure that past attitudes do not establish a precedent for future decisions pertaining to public accommodation and fair housing. o (C.1) Encourage the utilization of the housing resources of the state or federal government to assist in providing adequate housing opportunities for special needs populations... o (C.2) Work with the Alliance for Housing Affordability and other agencies ... If City Council reviews this further, what process should happen? 1. Public meetings (incl. in person meetings) 2. Online info, media announcements, & other outreach/public input 3. Subsequent City Council consideration of options for housing partnerships (including public comments ), probably beginning in fall 2021 4. Council decision(s) on whether or how to participate in any housing partnerships NOTE: This could evolve over time as opportunities change What kinds of things would Council consider in exploring partnership options? o Potential organizations o Implication of possible partnerships and projects o Available opportunities to achieve needed housing o Organization's past successes o Roles that City and partners would have o Whether the City contributes financially or in some other way o Availability of grants or other support Possible next steps o Council questions & discussion tonight ■ Should Council explore specific options for housing partnerships in future public meetings, including public comments? Note: Exact timing, perhaps in fall 2021, but could depend on available opportunities Councilmember Distelhorst said this was an absolutely great idea. The Council recently approved an Interlocal Agreement with HASCO and there are other groups, non -profits and for -profits, working in Snohomish County communities. Affordable Housing Alliance (AHA) is interested in working more collaboratively in the region, especially in South Snohomish County where growth has occurred and more growth is coming due to light rail and other regional development. He supported talking to partners such as the public hospital district, other agencies and other non -profits to bring people together to leverage all the relevant stakeholders. Councilmember Buckshnis said she was on the fence on this; the Council recently approved an Interlocal Agreement with HASCO and she would like to see how that works. Market forces will command pricing and the housing stock. Edmonds is a coastal community and the coast needs to be protected. Edmonds is more unique than Lynnwood, Bothell and other cities due to the water and values that go with it. She feared by creating partnerships, Edmonds would be required to subsidize it due to the property values. She preferred to put this on hold and concentrate on other housing related issues until the City has an opportunity to work with HASCO. Councilmember Olson said she has given a lot of thought to this. One of the ways Edmonds is different from other communities is that Edmonds is built -out to a great extent. With very little land available and most people living in houses that are bigger than they need, it would be worthwhile to explore non-profit agencies who focus on the concept of house sharing. Citizens are protective of their neighborhoods and maintaining their home values, but they are generous with their time, effort and money. Some people with spare bedrooms might consider taking in a well -paired housemate for a low rental amount. She suggested the City look at that rather than building affordable housing due to the impact on neighborhoods and the expense of the land. With regard to cooperative projects, although the project with Edmonds School District Edmonds City Council Draft Minutes June 24, 2021 Page 14 Packet Pg. 130 7.2.a on the border of Lynnwood fell through, she was very supportive of projects like that. She preferred to see how the partnership with HASCO worked out and to explore a partnership with a house -sharing organization before pursuing other partnerships. Councilmember K. Johnson said she has been involved in these types of discussions for the past six years and has seen efforts like the Lutheran church housing and a joint effort with Lynnwood to purchase the Rodeo Inn fall through. This topic was discussed by the Opioid Task Force and privately with other groups. She envisioned coordination this would require a tremendous investment of staff time with few results. For those reasons, she was not interested in pursuing this at this time. She preferred to listen, think about opportunities that arise, but did not want to pursue a dead-end that would require a lot of effort and few rewards. Council President Paine viewed this as an opportunity to collaborate with partners on grants such as the school district or neighboring cities like Lynnwood, Shoreline or Mukilteo. She has seen this done when she was on the school board, working together to amplify outcomes. This would be an opportunity to collaborate and take advantage of opportunities to assist the most vulnerable populations such as seniors, special needs, veterans, and low and super low income families. She expressed support for further exploration of this topic including the necessary staff time and bringing it to Council at some point for a decision whether to move forward. Councilmember Distelhorst relayed this was a unanimous recommendation from Housing Commission. The Housing Commission felt this was a very important topic and supported taking a collaborative approach. Council President Paine commented on a meeting she had with the new Executive Director of Habitat for Humanities for Snohomish County, an Edmonds resident and an architect, who was excited about the possibility of providing services in Snohomish County. There were opportunities available and she would like to have a discussion with full Council and to have some research done by staff. Ms. Hope summarized this was a topic worth considering; the City is working with two housing agencies, AHA and HASCO. Things may arise, but it will depend on available opportunities. Councilmember K. Johnson clarified this was something she did not want to move forward at this time. Councilmember Buckshnis reiterated she was on the fence; the City recently signed an Interlocal Agreement with HASCO and she feared this would be labor intensive for staff. As a coastal town, Edmonds is more unique and although she supported looking at housing for seniors, veterans, etc., she preferred to work with the organizations the City is already engaged with. She referred to the potential partnership with Lynnwood to purchase the Rodeo Inn, pointing out that failed due to market forces. The property in Edmonds is very valuable so it will be costly and she feared citizens will probably have to subsidize partnerships. There are other issues the City can research such as MFTE although she was totally against that based on what happened at Westgate. Ms. Hope summarized this was not off the table but there was no rush. Discriminatory Deeds and Covenants (not normally a subject for Planning Board review) • Housing Commission recommendation: o Prior to the sale or transfer of any property in Edmonds, all discriminatory language in any associated covenants and/or deeds must be legally removed from said documents. NOTE: Additional explanation is contained in the Commission's statement. • Historic discrimination Edmonds City Council Draft Minutes June 24, 2021 Page 15 Packet Pg. 131 7.2.a o Many properties in Edmonds (and across the U.S.) had restrictions based on race, religion, and other factors. o Restrictions were carried out for years. o In 1948, Supreme Court ruled such restrictions unenforceable but they were practiced long after o Numerous deeds and covenants still have discriminatory language in place, even if it is not enforceable o Federal "Fair Housing Law" in late 1960s made such restrictions illegal, though similar outcomes have continued through financing and other controls If City Council reviews this further, what process should happen? 1. Public meetings (incl. in person meetings with public comment time 2. Online info, media announcements, & other outreach/public input 3. Subsequent City Council consideration of options for addressing discriminatory provisions (including public comments ), probably beginning in fall 2021 4. Council decision(s) on whether or how to address historic discrimination evidenced by deeds and covenants for Edmonds properties What kinds of things would Council consider regarding discriminatory provisions in local deeds and covenants? o Extent and impacts of past practices o Recent state laws addressing this issue o Information on what other cities or counties are doing o Options for incentives, education, or requirements to address o discriminatory provisions o Effect of any action City might take o Whether or how to take any action Possible next steps o Council questions & discussion tonight ■ At future public meetings, should Council explore specific options for addressing discriminatory provisions in local covenants and deeds? (Exact timing TBD, but could begin in late summer 2021) Councilmember Distelhorst said he has referred acquaintances to a program that Snohomish County has for removing discriminatory language. He asked what documentation lives at the City versus the County; his understanding was most of it lives at the County. Ms. Hope agreed most of it lives at the County or in records on the property; the City does not manage those records. One recommendation was that the City could choose to require when property is sold, that the language be expunged. It could be a requirement or an educational process. Councilmember Distelhorst summarized the actual action occurs at the County level. Ms. Hope agreed. Councilmember K. Johnson expressed her unequivocally support for this proposal. She asked who would do the bulk of the work, whether it would be the City Attorney, Planning Board, or the City Council. Ms. Hope answered the Council would determine the rules and that would determine how staff was involved. The City may be able to rely on the new state legislation unless the Council chose to do something more proactive after reviewing the new state regulations. Councilmember K. Johnson asked who would advise the Council. Ms. Hope answered the City Attorney would advise the Council. Councilmember Olson said she was in a hurry to pursue this recommendation and it would not be impacted by the need to do a subarea plan first. Councilmember Buckshnis expressed her support, commenting it was long overdue. Edmonds City Council Draft Minutes June 24, 2021 Page 16 Packet Pg. 132 Council President Paine asked if this would cover CC&Rs and bylaws associated with existing HOA documents. She recalled when she lived in a condo, their age restrictions did not allow children over the age of five. She was in favor of the Council pursuing this recommendation. She asked if it include CC&Rs, noting it may be useful to provide education to condominium. Mr. Taraday answered the same review could apply to condominiums and subdivision homeowner documents. Ms. Hope summarized there was consensus to move forward on this recommendation. Council President Paine thanked everyone for attending. Recognizing this may be Ms. Hope's last meeting before her retirement, Councilmember Distelhorst congratulated and thanked her for her service to Edmonds and other cities in the region. He thanked Councilmembers for attending the study session and having this discussion. He pointed out there were a lot of resources available; the Housing Commission looked at a lot of them and he was sure Ms. Hope and other planning staff who supported Housing Commission could share that information so Councilmembers could see the same data that the Housing Commission considered in making their recommendations. He encouraged Councilmembers to ask staff, Councilmember Olson or him for more information. Councilmember Buckshnis commented this was Ms. Hope's last hurrah. Having known her before she was an employee of Edmonds, Councilmember Buckshnis said Ms. Hope had always been a rock star. She was happy for Ms. Hope to retire but sad for the City as her departure would leave a big hole. She wished her the best and expressed her thanks for the help she has given her all these years. Ms. Hope said she will miss the Council and many people in the community. She always tried to give professional advice, bring information whether she agreed with it or not, and help the process. She expressed appreciation for the Council's efforts and assured things will continue on and hopefully she has been a help. Councilmember K. Johnson added her thanks to Ms. Hope for all the work she done for the community, the City, and for the Council. She has appreciated her professionalism and that she never lost her cool in tight spots. She asked who would be the Acting Development Services Director. Ms. Hope advised Rob Chave will be the Acting Development Services Director. HR started the recruitment process not long after she gave her notice. Councilmember K. Johnson said Ms. Hope has worked hard and deserves the next phase of her life; she wished her happiness and success. Council President Paine expressed her appreciation to Ms. Hope, commenting she has known her since before she was on Council. She has great leadership qualities and Edmonds has benefitted from them. Council President Paine assured Ms. Hope she will be missed, but it will be great for her to spend time with her family. 7. ADJOURN With no further business, the Council meeting was adjourned at 6:27 p.m. Edmonds City Council Draft Minutes June 24, 2021 Page 17 Packet Pg. 133 7.2.b EDMONDS CITY COUNCIL VIRTUAL ONLINE SPECIAL MEETING APPROVED MINUTES July 6, 2021 ELECTED OFFICIALS PRESENT STAFF PRESENT Adrienne Fraley Monillas, Councilmember Jeff Taraday, City Attorney's Office Susan Paine, Council President Diane Buckshnis, Councilmember Luke Distelhorst, Councilmember Vivian Olson, Councilmember Laura Johnson, Council President Pro Tern Mike Nelson, Mayor ELECTED OFFICIALS ABSENT Kristiana Johnson, Councilmember 1. CALL TO ORDER At 6:30 p.m., the Edmonds City Council Special Meeting was called to order by Mayor Nelson. The Council utilized the Zoom online meeting platform to conduct this meeting. 2. EXECUTIVE SESSION TO DISCUSS PENDING OR POTENTIAL LITIGATION The Council then convened in executive session to discuss pending or potential litigation per RCW 42.30.110(1)(i). ADJOURN At 7:00 p.m., the executive session concluded and the meeting was adjourned. MICHAEL NELSON, MAYOR SCOTT PASSEY, CITY CLERK Edmonds City Council Draft Minutes July 6, 2021 Page 1 Packet Pg. 134 7.3 City Council Agenda Item Meeting Date: 07/6/2021 Approval of claim, payroll and benefit checks, direct deposit and wire payments. Staff Lead: Dave Turley Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of re -issued claim check #247824 dated June 23, 2021 for $185.25, checks #247825 through #247919 dated June 24, 2021 for $1,130,286.15, checks #247920 through #248007 dated July 1, 2021 for $1,083,293.74 and wire payments of $41,610.53 and $18.76. Approval of payroll check #64715 dated June 18, 2021 for $1,447.02, Kelly Day buy back checks #64716 through #64745 dated June 24, 2021 for $41,455.16, direct deposit and checks #64746 through #64749 for $676,831.23, benefit checks #64750 through #64754 and wire payments of $651,229.61 for the pay period June 16, 2021 through June 30, 2021. Staff Recommendation Approval of claim, payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claim re -issue 06-23-21 claims 06-24-21 claims 07-01-21 wire 06-25-21 wire 06-30-21 FrequentlyUsedProjNumbers 06-24-21 payroll 06-18-21 kelly day 06-24-21 payroll 07-02-21 payroll benefits 07-02-21 Packet Pg. 135 7.3.a vchlist 06/23/2021 9:31:29AM Bank code: usbank Voucher Date Vendor 247824 6/23/2021 077075 HWANG, JOSH 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds Page: c M .N 0 a 0 Invoice PO # Description/Account Amoun a� L HWANG EXP CLAIM HWANG WSPCA K9 SEMINAR PER 'a PER DIEM 5/5-5/8 WSPCA K9 SEMII Y 001.000.41.521.40.43.00 185.2E y Total: 185.2E u Bank total : r 185.2E c m Total vouchers : 185.2E Page: 1 Packet Pg. 136 7.3.b vchlist Voucher List Page: 1 06/24/2021 7:40:38AM City of Edmonds aD L 3 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account .y Amoun 0 a aD 247825 6/24/2021 076040 911 SUPPLY INC INV-2-11145 INV-2-11145 - EDMONDS PD - ROBII 6 - PATCH REMOVAL/INSTALL r 001.000.41.521.22.24.00 18.0( 3 - PATCH REMOVAL/INSTALL 001.000.41.521.22.24.00 ui 9.0( NAME TAPE 001.000.41.521.22.24.00 t 8.0( u 10.1 % Sales Tax 001.000.41.521.22.24.00 3.5z d INV-2-11146 INV-2-11146 - EDMONDS PD - BORr 2 PATCH INSTALL c 001.000.41.521.22.24.00 6.0( f° 10.1 % Sales Tax o 001.000.41.521.22.24.00 L 0.6- INV-2-11147 INV-2-11147 - EDMONDS PD- INVEN a 4 PATROL BAGS E 001.000.41.521.22.31.00 239.9E 10.1 % Sales Tax 001.000.41.521.22.31.00 24.2z o Total: 309.3° > 0 L 247826 6/24/2021 065052 AARD PEST CONTROL 46095 PUBLIC WORKS - PEST CONTROL a PUBLIC WORKS - PEST CONTROL Q 001.000.66.518.30.41.00 300.0( 10.4% Sales Tax N 001.000.66.518.30.41.00 31.2( N Total: 331.2( c 247827 6/24/2021 064088 ADT COMMERCIAL 140397607 ALARM MONITORING PUBLIC WOF E ALARM MONITORING PUBLIC WOF 2 421.000.74.534.80.42.00 50.9z ; ALARM MONITORING PUBLIC WOF a� 423.000.75.535.80.42.00 50.9z E ALARM MONITORING PUBLIC WOF U 422.000.72.531.90.42.00 45.8z Q Page: 1 Packet Pg. 137 vchlist 06/24/2021 7:40:38AM Bank code : usbank Voucher Date Vendor 247827 6/24/2021 064088 ADT COMMERCIAL Voucher List City of Edmonds Invoice PO # Description/Account (Continued) ALARM MONITORING PUBLIC WOF 111.000.68.542.90.42.00 ALARM MONITORING PUBLIC WOF 511.000.77.548.68.42.00 ALARM MONITORING PUBLIC WOF 001.000.65.518.20.42.00 140397608 ALARM MONITORING PUBLIC WOF ALARM MONITORING PUBLIC WOF 421.000.74.534.80.41.00 ALARM MONITORING PUBLIC WOF 423.000.75.535.80.41.00 ALARM MONITORING PUBLIC WOF 422.000.72.531.90.41.00 ALARM MONITORING PUBLIC WOF 111.000.68.542.90.41.00 ALARM MONITORING PUBLIC WOF 511.000.77.548.68.41.00 ALARM MONITORING PUBLIC WOF 001.000.65.518.20.41.00 140419547 ALARM MONITORING - PARKS MAII` Fire Alarm Monitoring - Snolsle Librar 001.000.66.518.30.41.00 10.4% Sales Tax 001.000.66.518.30.41.00 140419548 ALARM MONITORING - PARKS MAII' ALARM MONITORING FOR PARKS 1 001.000.66.518.30.42.00 ALARM MONITORING FOR PARKS 1 001.000.64.576.80.42.00 140419549 ALARM MONITORING - SNO ISLE LI ALARM MONITORING FOR Sno Isle 001.000.66.518.30.42.00 10.4% Sales Tax 001.000.66.518.30.42.00 7.3.b Page: 2 a� L 3 c �a Amoun N 0 a m 58.5E u 25.4, N 22.9, v 32.9' c d 32.9' �a 29.6z o L �a 37.8, E 16.4E 14.8- 0 7a 0 L 92.8E a Q 9.6E N N 27.5E o 27.5E c 167.8E E t 17.4E Q Page: 2 Packet Pg. 138 vchlist 06/24/2021 7:40:38AM Bank code : usbank Voucher Date Vendor 247827 6/24/2021 064088 ADT COMMERCIAL Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 140419550 ALARM MONITORING - FS #16 ALARM MONITORING FOR FIRE ST 001.000.66.518.30.42.00 10.4% Sales Tax 001.000.66.518.30.42.00 140419551 ALARM MONITORING - FS #17 ALARM MONITORING FOR FIRE ST 001.000.66.518.30.42.00 10.4% Sales Tax 001.000.66.518.30.42.00 140419552 ALARM MONITORING - CITY HALL ALARM MONITORING FOR PARKS 1 001.000.66.518.30.42.00 10.4% Sales Tax 001.000.66.518.30.42.00 140419553 ALARM MONITORING - WASTEWAT ALARM MONITORING FOR Wastew, 001.000.66.518.30.42.00 10.4% Sales Tax 001.000.66.518.30.42.00 140419554 ALARM MONITORING PUBLIC SAFE ALARM MONITORING PUBLIC SAFE 001.000.66.518.30.42.00 10.4% Sales Tax 001.000.66.518.30.42.00 140419555 ALARM MONITORING - PARKS MAIL Fire Inspection - 650 Main St, Sno Isla 001.000.66.518.30.41.00 Fire Inspection - fire station #6 8429 001.000.66.518.30.41.00 Fire Inspection - Fire Station #17. 27E 001.000.66.518.30.41.00 Fire Inspection - Yost Pool 9535 001.000.66.518.30.41.00 7.3.b Page: 3 aD L 3 c �a Amoun N 0 a m U m 30.9E 3.2, m 70.9E m c 7.3£ M c �a 116.9( o L 12.1E a E 45.9E u 4- 0 4.7£ > 0 L Q a 101.9( Q 10.6( N to 0 315.7, 2 625.8( U c 55.4, E t 217.2( L) Q Page: 3 Packet Pg. 139 vchlist 06/24/2021 7:40:38AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 247827 6/24/2021 064088 ADT COMMERCIAL (Continued) 140420198 247828 6/24/2021 071634 ALLSTREAM 17560512 247829 6/24/2021 065568 ALLWATER INC 060921012 060921013 PO # Description/Account Fire Inspection - Fire Station #20, 001.000.66.518.30.41.00 Fire Inspection - Public Safety, 250 001.000.66.518.30.41.00 Fire Inspection - Hist. Museum 001.000.66.518.30.41.00 Fire Inspection - Old Public Works 001.000.66.518.30.41.00 ALARM MONITORING ANDERSON ALARM MONITORING FRANCES AN 001.000.66.518.30.42.00 ALARM MONITORING ANDERSON Fire Inspection - FRANCES ANDERS 001.000.66.518.30.41.00 Total C/A 768328 PR1-1 & 2 City Phone Service 512.000.31.518.88.42.00 Tourism Toll free lines 877.775.6929; 001.000.61.558.70.42.00 Econ Devlpmnt Toll free lines 001.000.61.558.70.42.00 Total PARKS & RECREATION DEPT WATE PARKS & RECREATION DEPT WATE 001.000.64.571.21.31.00 10.4% Sales Tax 001.000.64.571.21.31.00 WWTP: 6/9/21 ACCT: COEWASTE: Acct COEWaste:- 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 7.3.b Page: 4 a� L 3 c �a Amoun N 0 a m 257.2f u 153.3z N 35.0, v 198.2z 4- m c d 287.8' �a 0 277.9E >% 3,590.9: a E U 1,344.9' o 0 11.1' o L a a 11.1' Q 1,367.1 N N 22.5( N E 2.3z R U c aD 59.7E E t 6.2' Q Page: 4 Packet Pg. 140 vchlist 06/24/2021 7:40:38AM Bank code : usbank Voucher Date Vendor 247829 6/24/2021 065568 065568 ALLWATER INC 247830 6/24/2021 001528 AM TEST INC 247831 6/24/2021 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds Invoice (Continued) 121853 121854 121855 121856 121857 11 I.I.T. n1111111-Ter-W 656000060629 656000060630 PO # Description/Account Total WWTP: SAMPLE #21-A006131 SAMPLE #21-A006131 423.000.76.535.80.41.00 WWTP: SAMPLE #S 21-A006837-68 SAMPLE #S 21-A006837-6841 423.000.76.535.80.41.00 WWTP: SAMPLE #S 21-A006497-65 SAMPLE #S 21-A006497-6501 423.000.76.535.80.41.00 WWTP: SAMPLE #S 21-A006915-69 SAMPLE #S 21-A006915-6916 423.000.76.535.80.41.00 WWTP: SAMPLE #S 21-A006605-66 SAMPLE #S 21-A006605-6606 423.000.76.535.80.41.00 Total WWTP:6/16/21 UNIFORMSJOWEL Mats/Towels 423.000.76.535.80.41.00 Uniforms: 3 Lab Coats $0.17 each = 423.000.76.535.80.24.00 10.4% Sales Tax 423.000.76.535.80.41.00 10.4% Sales Tax 423.000.76.535.80.24.00 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 10.4% Sales Tax 001.000.64.576.80.24.00 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 7.3.b Page: 5 a� L 3 c �a Amoun N 0 90.8( U d L_ 110.0( N m 355.0( m c 355.0( c �a 80.0( o �a a 80.0( 980.0( 0 7a 51.4E o a 0.5- Q 5.3E N N O.OE 0 E 61.4< n U 6.4( c a� E t U 29.5( Q Page: 5 Packet Pg. 141 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds 7.3.b Page: 6 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 247831 6/24/2021 069751 ARAMARK UNIFORM SERVICES (Continued) 0 10.4% Sales Tax 001.000.66.518.30.24.00 3.01 U 656000063130 PUBLIC WORKS OMC LOBBY MATE L PUBLIC WORKS OMC LOBBY MATE 001.000.65.518.20.41.00 1.6" PUBLIC WORKS OMC LOBBY MATE 111.000.68.542.90.41.00 t 6.1 - u PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 6.1- c PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 6.1- PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 6.1- o PUBLIC WORKS OMC LOBBY MATE `>+ 511.000.77.548.68.41.00 �a 6.0£ 10.4% Sales Tax 001.000.65.518.20.41.00 0.1, .� 10.4% Sales Tax 111.000.68.542.90.41.00 0.6, 0 10.4% Sales Tax > 421.000.74.534.80.41.00 0.6, o 10.4% Sales Tax a 422.000.72.531.90.41.00 0.6z Q 10.4% Sales Tax 423.000.75.535.80.41.00 N 0.6z 10.4% Sales Tax N 511.000.77.548.68.41.00 0.6" o 656000063131 FLEET DIVISION UNIFORMS & MAT V) E FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 9.2� 10.4% Sales Tax 511.000.77.548.68.24.00 1.5E 10.4% Sales Tax 511.000.77.548.68.41.00 1.4- Q Page: 6 Packet Pg. 142 vchlist 06/24/2021 7:40:38AM Bank code : usbank Voucher Date Vendor 247831 6/24/2021 069751 ARAMARK UNIFORM SERVICES 247832 6/24/2021 071124 ASSOCIATED PETROLEUM 247833 6/24/2021 070305 AUTOMATIC FUNDS TRANSFER Voucher List City of Edmonds Invoice PO # Description/Account (Continued) FLEET DIVISION MATS 511.000.77.548.68.41.00 Tota I : 0344706-IN FLEET - FUEL/ DIESEL & REGULAR DIESEL 3,799 GALLONS 511.000.77.548.68.34.10 REG FUEL 6,700 GALLONS 511.000.77.548.68.34.11 0346525-IN WWTP: 6/12/21 DIESEL FUEL ULSD #2 DYED - BULK fuel (include 423.000.76.535.80.32.00 10.4% Sales Tax 423.000.76.535.80.32.00 Tota I : 121316 OUT SOURCING OF UTILITY BILLS UB Outsourcing area Printing 1766 422.000.72.531.90.49.00 UB Outsourcing area Printing 1766 421.000.74.534.80.49.00 UB Outsourcing area Printing 1766 423.000.75.535.80.49.00 UB Outsourcing area Postage 1766 421.000.74.534.80.42.00 UB Outsourcing area Postage 1766 423.000.75.535.80.42.00 10.25% Sales Tax 422.000.72.531.90.49.00 10.25% Sales Tax 421.000.74.534.80.49.00 10.25% Sales Tax 423.000.75.535.80.49.00 Tota I : 7.3.b Page: 7 a� L 3 c �a Amoun N 0 a m 19.1( 224.6f .L N m 10,697.5' 20,201.5( 7,011.7E 0 729.2E 38,640.0E a E U 123.5E c Ta 123.5E c L a 127.2� Q 353.9< cv N 353.9, co 0 12.6 E 2 U 12.6, c a� 13.0< E 1,120.61 U �a Q Page: 7 Packet Pg. 143 vchlist 06/24/2021 7:40:38AM Bank code : usbank Voucher Date Vendor 247834 6/24/2021 070305 AUTOMATIC FUNDS TRANSFER 247835 6/24/2021 069226 BHC CONSULTANTS LLC 247836 6/24/2021 028050 BILL PIERRE FORD INC 247837 6/24/2021 074307 BLUE STAR GAS 247838 6/24/2021 078395 BRADLEY & LINDA THOMPSON Voucher List City of Edmonds Invoice PO # Description/Account 121281 WOTS POSTAGE PREP WOTS POSTAGE PREP 117.100.64.573.20.49.00 10.25% Sales Tax 117.100.64.573.20.49.00 Total : 14403 E5JB SERVICES THRU 6/11/21 E5JB SERVICES THRU 6/11/21 421.000.74.594.34.41.00 E5JB SERVICES THRU 6/11/21 423.000.75.594.35.41.00 E5JB SERVICES THRU 6/11/21 422.000.72.594.31.41.00 Total 788739 UNIT 502 - PARTS/ SENSOR UNIT 502 - PARTS/ SENSOR 511.000.77.548.68.31.10 10.25% Sales Tax 511.000.77.548.68.31.10 Total 1255568 FLEET - AUTO PROPANE 719.00 GF FLEET - AUTO PROPANE 719.00 GF 511.000.77.548.68.34.12 1256557 FLEET - AUTO PROPANE 604.70 GF FLEET - AUTO PROPANE 604.70 GF 511.000.77.548.68.34.12 Total 3-12200 #20-231886 UTILITY REFUND #20-231886 Utility refund due to 411.000.233.000 Total 7.3.b Page: 8 a� L 3 c �a Amoun N 0 a m 147.4,1 u 13 15.11 162.5 , m v 798.2E d 798.2E �a 798.2E o 2,394.71 �a a E a 26.7E U 4- 0 2.7z 29.5( 0 L Q a Q 1,339.2- N N 1,151.5, 2,490.71 E U c 560.0E E 560.OS t U �a Q Page: 8 Packet Pg. 144 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds 7.3.b Page: 9 a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 247839 6/24/2021 078397 BRIAN GARCIA-MCCONNEL &, SCOTT El 3-15275 #21-193756 UTILITY REFUND 0 #21-193756 Utility refund due to 411.000.233.000 138.9- u Total: 138.91 •`- 247840 6/24/2021 065565 BUD CLARY CHEVROLET 3-M720 K992 E185PO - 2021 FORD ESCAPE N E185PO - 2021 FORD ESCAPE 511.100.77.594.48.64.00 29,787.5( 3-M789 K994 E184PO - 2021 FORD POLICE HYBF E184PO - 2021 FORD POLICE HYBF c 511.100.77.594.48.64.00 49,891.31 Total: 79,678.81 c 247841 6/24/2021 072571 BUILDERS EXCHANGE 1069220 EOMA E7DC INVITATION TO BID �a —_ EOMA Invitation to bid ° 332.100.64.594.76.41.00 314.8E a E7DC Invitation to bid 112.000.68.595.61.41.00 16.6' •E E7DC Invitation to bid 125.000.68.595.61.41.00 2.0E c E7DC Invitation to bid '70 422.000.72.594.31.41.00 0.7E p E7DC Invitation to bid a 126.000.68.595.61.41.00 5.51 Q Total: 339.8E .. N 247842 6/24/2021 076240 CADMAN MATERIALS INC 5766725 ROADWAY - ASPHALT & ASPHALT E ROADWAY - ASPHALT & ASPHALT I N 111.000.68.542.31.31.00 299.1 < 10.1 % Sales Tax N E 111.000.68.542.31.31.00 30.2- 5767046 ROADWAY - ASPHALT & ASPHALT I _R ROADWAY - ASPHALT & ASPHALT E 111.000.68.542.31.31.00 265.3' E 10.1 % Sales Tax 111.000.68.542.31.31.00 26.8( Q Page: 9 Packet Pg. 145 vchlist 06/24/2021 7:40:38AM Bank code : usbank Voucher Date Vendor 247842 6/24/2021 076240 CADMAN MATERIALS INC 247843 6/24/2021 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 5767354 ROADWAY - ASPHALT & ASPHALT I ROADWAY - ASPHALT & ASPHALT I 111.000.68.542.31.31.00 10.1 % Sales Tax 111.000.68.542.31.31.00 Tota I : 26874381 C2501F contract charge 6/2021 001.000.21.513.10.45.00 clr meter usage 5/2021 001.000.21.513.10.45.00 b/w meter usage 5/2021 001.000.21.513.10.45.00 10.4% Sales Tax 001.000.21.513.10.45.00 26874382 BUILDING DIV COPIER/PRINTER/ L Building Div copier/printer/ lease 001.000.62.524.10.45.00 26874384 PLANNING DIV COPIER/PRINTER L Planning Div copier/printer lease/copi 001.000.62.524.10.45.00 26874387 FLEET COPIER Fleet Copier 511.000.77.548.68.45.00 10.4% Sales Tax 511.000.77.548.68.45.00 26874389 COUNCIL CANNON MONTHLY CON Monthly contract 001.000.11.511.60.45.00 B/W Usage 001.000.11.511.60.45.00 Color usage 001.000.11.511.60.45.00 10.4% Sales Tax 7.3.b Page: 10 a� L 3 c �a Amoun N 0 a m U m 383.6< 38.7E Y 1,043.8° m c 26.4z 17.0( 0 1.9< I, �a a 4.7, U 37.3( o 0 0 L 44.9, a Q 52.6E N N 5.41 c E 26.4z f° 1.2- y E t 1.3z u Q Page: 10 Packet Pg. 146 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 247843 6/24/2021 073029 CANON FINANCIAL SERVICES (Continued) 26874390 26874391 26874392 PO # Description/Account 001.000.11.511.60.45.00 INV 26874390 - EDMONDS PD 5/21 - BW USAGE - WXD01878 001.000.41.521.10.45.00 5/21 - CLR USAGE - WXD01878 001.000.41.521.10.45.00 6/21 - CONTRACT- WXD01878 001.000.41.521.10.45.00 10.4% Sales Tax 001.000.41.521.10.45.00 WATER SEWER COPIER Water Sewer Copier 421.000.74.534.80.45.00 10.4% Sales Tax 421.000.74.534.80.45.00 10.4% Sales Tax 423.000.75.535.80.45.00 Water Sewer Copier 423.000.75.535.80.45.00 PW ADMIN COPIER 10.4% Sales Tax 111.000.68.542.90.45.00 10.4% Sales Tax 511.000.77.548.68.45.00 PW Office Copier 001.000.65.518.20.45.00 PW Office Copier 111.000.68.542.90.45.00 PW Office Copier 422.000.72.531.90.45.00 PW Office Copier 421.000.74.534.80.45.00 PW Office Copier 423.000.75.535.80.45.00 7.3.b Page: 11 aD L 3 c �a Amoun y 0 a aD 3.0, 'D U d L 21.0E N 84.2E t U 185.7, m c 30.21 M c �a 59.6, 0 L 6.2( m E 6.1E 'ca 59.6, 0 0 L 4.6( a Q 3.2; N 78.0E N 0 44.2; 44.2< U c 31.2, E t 31.2, Q Page: 11 Packet Pg. 147 vchlist 06/24/2021 7:40:38AM Bank code : usbank Voucher Date Vendor 247843 6/24/2021 073029 CANON FINANCIAL SERVICES 247844 6/24/2021 077353 CAPITOL CONSULTING LLC 247845 6/24/2021 078392 CARGO GLIDE Voucher List City of Edmonds Invoice PO # Description/Account (Continued) PW Office Copier 511.000.77.548.68.45.00 10.4% Sales Tax 001.000.65.518.20.45.00 10.4% Sales Tax 422.000.72.531.90.45.00 10.4% Sales Tax 421.000.74.534.80.45.00 10.4% Sales Tax 423.000.75.535.80.45.00 26874393 INV 26874393 - EDMONDS PD 6/21 - CONTRACT - FAX BOARD 001.000.41.521.10.45.00 10.4% Sales Tax 001.000.41.521.10.45.00 26874398 INV 26874398 - EDMONDS PD 6/21 -CONTRACT - 3AP01257 001.000.41.521.10.45.00 6/21 -CONTRACT - 3AP01253 001.000.41.521.10.45.00 10.4% Sales Tax 001.000.41.521.10.45.00 Total 006 STATE LOBBYIST JUNE 2021 STATE LOBBYIST JUNE 2021 001.000.61.511.70.41.00 Total 1878E183PO E183PO - PARTS E183PO - PARTS 511.100.77.594.48.64.00 187921657 UNIT 818 - PARTS UNIT 818 - PARTS 511.000.77.548.68.31.10 7.3.b Page: 12 a� L 3 c �a Amoun N 0 a m 31.2< u L 8.1, N 4.6( U 3.2E m c 3.2,' m c �a 36.0, o L �a 3.7E E 175.9E u 0 175.9E > 0 L 36.6( a 1,390.91 Q N N 3,750.0( c 3,750.0( 2 U 2,076.0< y E t U 1,976.0< Q Page: 12 Packet Pg. 148 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds 7.3.b Page: 13 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 247845 6/24/2021 078392 CARGO GLIDE (Continued) 188021657 UNIT 342 - PARTS UNIT 342 - PARTS 511.000.77.548.68.31.10 1,976.0< Total: 6,028.OS 247846 6/24/2021 077735 CENTRAL PAVING LLC EOCA.RET EOCA RETAINGE RELEASE EOCA RETAINGE RELEASE 112.000.223.400 34,758.9E Total : 34,758.9E 247847 6/24/2021 076718 CHASE, BARBARA BChase 6.8.21 REIMB: TREE BOARD EXPENSE Barbara Chase- 001.000.62.524.10.31.00 34.7< Total : 34.7; 247848 6/24/2021 063902 CITY OF EVERETT 121003165 WATER QUALITY LAB ANALYSIS WATER QUALITY LAB ANALYSIS 421.000.74.534.80.41.00 1,128.6( Tota I : 1,128.6( 247849 6/24/2021 064531 DINES, JEANNIE 21-4093 CITY COUNCIL MEETING MINUTES council minutes 6/15 001.000.25.514.30.41.00 399.6( Tota I : 399.6( 247850 6/24/2021 076172 DK SYSTEMS 28088 PUBLIC WORKS- LABOR PUBLIC WORKS- LABOR 001.000.66.518.30.48.00 375.0( 10.4% Sales Tax 001.000.66.518.30.48.00 39.0- Total : 414.01 247851 6/24/2021 070244 DUANE HARTMAN & ASSOCIATES INC 21-3114.1 TO#21-04 SERVICES THRU 5/30/21 TO#21-04 SERVICES THRU 5/30/21 112.000.68.595.61.41.00 768.5 TO#21-04 SERVICES THRU 5/30/21 Page: 13 Packet Pg. 149 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 247851 6/24/2021 070244 DUANE HARTMAN & ASSOCIATES INC (Continued) 247852 6/24/2021 060401 EDMONDS HARBOR INN INC 247853 6/24/2021 076610 EDMONDS HERO HARDWARE 729 2364 2371 2373 2374 2377 PO # Description/Account 125.000.68.595.61.41.00 TO#21-04 SERVICES THRU 5/30/21 126.000.68.595.61.41.00 Total WWTP: JCLAY 6/1/21 1 NIGHT STAR JCLAY 6/1/21 1 NIGHT STAY DUE T, 423.000.76.535.80.49.00 Total PM SUPPLIES: MAGNETIC HOOK, l PM SUPPLIES: MAGNETIC HOOK, l 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: INSECT KILLER PM SUPPLIES: INSECT KILLER 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: SOCKET ADAPTOR, PM SUPPLIES: SOCKET ADAPTOR, 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: NUTS, BOLTS, SCRE PM SUPPLIES: NUTS, BOLTS, SCRE 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: EXTENSION CORD, PM SUPPLIES: EXTENSION CORD, 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 7.3.b Page: 14 a� L 3 c �a Amoun y 0 a aD 2,751.2E -0 r U d 21049.5< .L 5,569.3E N m t U 130.0, 130.0: c c �a 83.2( — 0 8.6E a E 8.9� 0 0.9< 0 0 L a 41.3- Q 4.3( N 38.7z N E 4.0< U c aD 19.9< E z U 2.0 , +° Q Page: 14 Packet Pg. 150 vchlist 06/24/2021 7:40:38AM Bank code : usbank Voucher Date Vendor 247853 6/24/2021 076610 EDMONDS HERO HARDWARE 247854 247855 6/24/2021 066356 EDMONDS IN BLOOM Voucher List City of Edmonds Invoice (Continued) 2378 2383 PW B-210009 6/24/2021 008812 ELECTRONIC BUSINESS MACHINES AR194499 AR194500 PO # Description/Account PM SUPPLIES: INSECT KILLER, SPI PM SUPPLIES: INSECT KILLER, SPI 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: BIT DRILL ROTARY, PM SUPPLIES: BIT DRILL ROTARY, 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total PUBLIC WORKS BANNER PROGRA Public Works Banner Program - Refu 111.000.322.40.000.00 Total C57501 bw meter usage 5/16 - 6/15/2021 001.000.22.518.10.45.00 clr meter usage 5/16 - 6/15/2021 001.000.22.518.10.45.00 clr meter usage 5/16 - 6/15/2021 001.000.61.557.20.45.00 clr meter usage 5/16 - 6/15/2021 001.000.21.513.10.45.00 10.4% Sales Tax 001.000.22.518.10.45.00 10.4% Sales Tax 001.000.61.557.20.45.00 10.4% Sales Tax 001.000.21.513.10.45.00 WWTP:5/16-6/15/21 COPIES 5/16-6/15/21 COPIES 423.000.76.535.80.45.00 7.3.b Page: 15 a� L 3 c �a Amoun N 0 a m U m 24.4( 2.51 Y m 24.3E m c 2.5( 265.9f �a 0 100.0( a 100.0( U 0 2.3< 7a 0 6.9< a a Q 6.9< N 7.1� N 0.91 N E 0.7, 12 U 0.7z a0i E t 81.3E Q Page: 15 Packet Pg. 151 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 247855 6/24/2021 008812 ELECTRONIC BUSINESS MACHINES (Continued) 247856 247857 247858 AR194513 AR 194514 AR194925 6/24/2021 076992 ENVIRONMENTAL WORKS 16 6/24/2021 076483 EUROFINS FRONTIER GLOBAL SCI 1030324 6/24/2021 072493 FIRSTLINE COMMUNICATIONS INC 163501 PO # Description/Account 10.4% Sales Tax 423.000.76.535.80.45.00 CUST# MK5533 C57501 3AP07496 C Meter charges 05/16/21 - 06/15/21 001.000.31.514.23.48.00 10.4% Sales Tax 001.000.31.514.23.48.00 P&R COPIER USAGE: C57501 P&R COPIER USAGE: C57501: accot 001.000.64.571.22.45.00 10.4% Sales Tax 001.000.64.571.22.45.00 ACCT#MK5648 CONTRACT 2600-02 Maintenance 06/21/21 - 07/20/21 Car 512.000.31.518.88.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 Total E7MA SERVICES THRU 12/31/20 E7MA SERVICES THRU 12/31/20 332.000.64.594.76.41.00 E7MA SERVICES THRU 12/31/20 126.000.64.594.76.41.00 E7MA SERVICES THRU 12/31/20 125.000.64.594.76.41.00 Total W WTP: METHOD 30B TRAP ANALY; METHOD 30B TRAP ANALYSIS - W1 423.000.76.535.80.41.00 Total JUN-2021 SUPPORT SERVICES Jun-2021 Support Services 7.3.b Page: 16 a� L 3 c �a Amoun N 0 a m 8.4E u 51.5( m z 5.3E u m c 59.8z c 6.2, 0 L 307.2( a E 31.9E .ii 577.6E u 0 Ta 0 L 18,901.7E a Q 10,657.8E N 15,986.7E N 45,546.4( c E 2 960.0( 960.0( E t U �a Q Page: 16 Packet Pg. 152 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 247858 6/24/2021 072493 FIRSTLINE COMMUNICATIONS INC (Continued) 247859 6/24/2021 012199 G RAI N G E R 810393736 3[il«X�Lc3:1 810393736 810393736 9926370546 9926624629 9928798348 PO # Description/Account 512.000.31.518.88.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 Total : FISHING PIER - SUPPLIES (RETURI FISHING PIER - SUPPLIES (RETURI 332.000.64.594.76.65.00 FISHING PIER - PARTS (RETURNEE FISHING PIER - PARTS (RETURNEE 332.000.64.594.76.65.00 FIRE STATION 17 - PARTS FIRE STATION 17 - PARTS 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 LIBRARY - PARTS LIBRARY - PARTS 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 WWTP: PO 597 LOW ARC,CHROMI PO 597 LOW ARC,CHROME,AMERI 423.000.76.535.80.48.00 9.8% Sales Tax 423.000.76.535.80.48.00 WWTP: PO 603 JAW COUPLING IN; PO 603 JAW COUPLING INSERT - p 423.000.76.535.80.48.00 9.8% Sales Tax 423.000.76.535.80.48.00 STORM - SUPPLIES/ HARNESS STORM - SUPPLIES/ HARNESS 422.000.72.531.40.31.00 10.4% Sales Tax 7.3.b Page: 17 aD L 3 c �a Amoun y 0 a aD 425.0( 'D r U d 44.2( .L 469.2( N V m 1,155.6! m c d 1,155.6E c �a 0 681.5, �a a 70.8E U 189.9, o Ta 19.7E o L a a Q 106.9z .r N 10.4E N m 0 2.3, E 0.2, c aD E 141.9< Q Page: 17 Packet Pg. 153 vchlist 06/24/2021 7:40:38AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 247859 6/24/2021 012199 GRAINGER (Continued) 9933559222 9933559230 247860 6/24/2021 012560 HACH COMPANY 12498785 247861 6/24/2021 074804 HARLES, JANINE 527300 247862 6/24/2021 061013 HONEY BUCKET 0552041606 0552041607 0552041608 PO # Description/Account 422.000.72.531.40.31.00 WWTP: PO 603 ABSORB PADS & S, PO 603 ABSORB PADS & SAFETY C 423.000.76.535.80.48.00 9.8% Sales Tax 423.000.76.535.80.48.00 WWTP: PO 603 PUMP DRILL KIT PUMP DRILL KIT - picked up at Ever( 423.000.76.535.80.48.00 9.8% Sales Tax 423.000.76.535.80.48.00 Total WWTP: PO 510 PEEK SALT BRIDGE PO 510 PEEK SALT BRIDGE 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 Total PHOTOGRAPHY & INSTAGRAM SEI PHOTOGRAPHY & INSTAGRAM SEI 001.000.61.558.70.41.00 Total HICKMAN PARK HONEY BUCKET HICKMAN PARK HONEY BUCKET 001.000.64.576.80.45.00 YOST PARK POOL HONEY BUCKET YOST PARK POOL HONEY BUCKET 001.000.64.576.80.45.00 HAINES WHARF PARK HONEY BUC HAINES WHARF PARK HONEY BUC 001.000.64.576.80.45.00 PINE STREET PARK HONEY BUCKE 7.3.b Page: 18 (D L 3 c (a Amoun y 0 a (D 14.7, 'D U d L 192.3 N 18.8E 21.3z (D 2.1( 1,471% (a 0 �a a 88.9E E 9.2E U 98.2( IS Ta 0 L a 300.0( Q 300.0( " N N 644.9� E M 439.6( c a� E 246.0( (a Q Page: 18 Packet Pg. 154 vchlist 06/24/2021 7:40:38AM Bank code : usbank Voucher Date Vendor 247862 6/24/2021 061013 HONEY BUCKET Voucher List City of Edmonds Invoice PO # Description/Account (Continued) PINE STREET PARK HONEY BUCKE 001.000.64.576.80.45.00 0552041610 SIERRA PARK HONEY BUCKET SIERRA PARK HONEY BUCKET 001.000.64.576.80.45.00 0552041611 WILLOW CREEK FISH HATCHERY i WILLOW CREEK FISH HATCHERY i 001.000.64.576.80.45.00 0552041612 CIVIC FIELD 6TH & BELL HONEY Bl CIVIC FIELD 6TH & BELL HONEY Bl 001.000.64.576.80.45.00 0552041613 MARINA BEACH/DOG PARK HONED MARINA BEACH/DOG PARK HONED 001.000.64.576.80.45.00 0552041614 CIVIC CENTER PLAYFIELD HONEY CIVIC CENTER PLAYFIELD HONEY 001.000.64.576.80.45.00 0552041615 CIVIC FIELD 6TH & EDMONDS HON CIVIC FIELD 6TH & EDMONDS HON 001.000.64.576.80.45.00 0552138744 HICKMAN PARK HONEY BUCKET HICKMAN PARK HONEY BUCKET 001.000.64.576.80.45.00 0552138745 YOST PARK POOL HONEY BUCKET YOST PARK POOL HONEY BUCKET 001.000.64.576.80.45.00 0552138746 HAINES WHARF PARK HONEY BUC HAINES WHARF PARK HONEY BUC 001.000.64.576.80.45.00 0552138747 PINE STREET PARK HONEY BUCKE PINE STREET PARK HONEY BUCKE 001.000.64.576.80.45.00 0552138748 SIERRA PARK HONEY BUCKET SIERRA PARK HONEY BUCKET 001.000.64.576.80.45.00 7.3.b Page: 19 aD L 3 c �a Amoun N 0 a m 120.4E u 120.4E Y m t 221.6E m c a� 120.4E �a 0 1,514.1, a E 120.4E 0 118.2E 0 L Q a 644.9� Q N 439.6( N co 0 346.0( �a U 120.4E y E t U �a 120.4E Q Page: 19 Packet Pg. 155 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 247862 6/24/2021 061013 HONEY BUCKET (Continued) 0552138749 0552138750 0552138751 0552138752 0552138753 247863 6/24/2021 078309 HSU, JUDY C OTF HSU 247864 6/24/2021 077075 HWANG, JOSH HWANG 06/21 247865 6/24/2021 073548 INDOFF INCORPORATED 3477697 3479871 PO # Description/Account WILLOW CREEK FISH HATCHERY I WILLOW CREEK FISH HATCHERY 1 001.000.64.576.80.45.00 CIVIC FIELD 6TH & BELL HONEY B1 CIVIC FIELD 6TH & BELL HONEY B1 001.000.64.576.80.45.00 MARINA BEACH/DOG PARK HONED MARINA BEACH/DOG PARK HONED 001.000.64.576.80.45.00 CIVIC CENTER PLAYFIELD HONEY CIVIC CENTER PLAYFIELD HONEY 001.000.64.576.80.45.00 CIVIC FIELD 6TH & EDMONDS HON CIVIC FIELD 6TH & EDMONDS HON 001.000.64.576.80.45.00 Total OTF HSU CONTRACT FOR ARTIST OTF HSU CONTRACT FOR ARTIST 117.100.64.573.20.41.00 Total HWANG 6/21 EXP CLAIM - NAFTO C PER DIEM - SPOKANE 6/8-6/11 001.000.41.521.40.43.00 Total P&R SUPPLIES: PANEL SYSTEM P&R SUPPLIES: PANEL SYSTEM FC 001.000.64.571.22.31.00 10.4% Sales Tax 001.000.64.571.22.31.00 PENS Pens 001.000.31.514.23.31.00 7.3.b Page: 20 aD L 3 c �a Amoun N 0 a m U m 221.6E 13 120.4E 1,514.1, a� 120.4E 0 L 118.2E a 7,432.8: U 4- 0 500.0( 7a 500.0( c L Q Q Q 89.0( j 89.0( N 0 E 359.4( 'M 37.3 a� E t 9.0( Q Page: 20 Packet Pg. 156 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds 7.3.b Page: 21 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 247865 6/24/2021 073548 INDOFF INCORPORATED (Continued) 10.4% Sales Tax 001.000.31.514.23.31.00 0.9z Total: 406.71 247866 6/24/2021 014940 INTERSTATE BATTERY SYSTEMS 300-10088290 FLEET & TRAFFIC - PARTS FLEET - PARTS 511.000.77.548.68.31.20 3.6E TRAFFIC - SUPPLIES 111.000.68.542.64.31.00 94.7, 10.4% Sales Tax 511.000.77.548.68.31.20 0.3£ 10.4% Sales Tax 111.000.68.542.64.31.00 9.8( Tota I : 108.6E 247867 6/24/2021 078393 J&N TACTICAL 2100148 INV 2100148 - EDMONDS PD - SWA COMPACT STEEL 30LB RAM 628.000.41.589.40.31.00 990.0( Freight 628.000.41.589.40.31.00 110.0( Tota I : 1,100.0( 247868 6/24/2021 078391 JOHNSEN, BRITTANY JOHNSEN 6/21 JOHNSEN - EXP CLAIM NAFTO COI PER DIEM SPOKANE 6/8-6/11/21 001.000.41.521.40.43.00 89.0( Total : 89.0( 247869 6/24/2021 075159 LIFE INSURANCE CO OF NO AMER July CIGNA JULY CIGNA PREMIUMS July CIGNA premiums 811.000.231.550 13,069.7- Total : 13,069.71 247870 6/24/2021 078390 MAIN MEDIA 10029 P&R: CUSTOM CORNHOLE GRAPH P&R: CUSTOM CORNHOLE GRAPH 001.000.64.571.22.31.00 1.440.0( Page: 21 Packet Pg. 157 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds 7.3.b Page: 22 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 247870 6/24/2021 078390 MAIN MEDIA (Continued) 9.8% Sales Tax 001.000.64.571.22.31.00 141.1 , Total: 1,581.1, 247871 6/24/2021 019582 MANOR HARDWARE 132642-00 STREET - CONCRETE SUPPLIES STREET - CONCRETE SUPPLIES 125.000.68.542.61.31.00 13.1( 10.5% Sales Tax 125.000.68.542.61.31.00 1.3£ Total : 14.41 247872 6/24/2021 020900 MILLERS EQUIP & RENTALL INC 352278 STREET - SUPPLIES STREET - SUPPLIES 111.000.68.542.71.31.00 33.7E 10.4% Sales Tax 111.000.68.542.71.31.00 3.5- Total : 37.2 247873 6/24/2021 078396 MONA & KELLY WILLIAMS 1-34475 #40279676-805-JKT UTILITY REFUN #40279676-805-JKT Utility refund du( 411.000.233.000 121.1 E Total : 121.1E 247874 6/24/2021 076264 MONO ROOFTOP SOLUTIONS 26128 CITY PARK BUILDING - DEPOSIT F( CITY PARK BUILDING - DEPOSIT F( 001.000.66.518.30.48.00 16,500.0( 10.4% Sales Tax 001.000.66.518.30.48.00 1,716.0( Total: 18,216.0( 247875 6/24/2021 072746 MURRAYSMITH INC 20-2967.00-6 EOJB SERVICES THRU 5/31/21 EOJB SERVICES THRU 5/31/21 421.000.74.594.34.41.00 3,631.6, Total: 3,631.6, 247876 6/24/2021 024001 NC MACHINERY SECS0711713 UNIT 9 - PARTS/ SWITCH ASSEMBL Page: 22 Packet Pg. 158 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds 7.3.b Page: 23 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 247876 6/24/2021 024001 NC MACHINERY (Continued) UNIT 9 - PARTS/ SWITCH ASSEMBL 511.000.77.548.68.31.10 170.5E Freight 511.000.77.548.68.31.10 15.0( 10.4% Sales Tax 511.000.77.548.68.31.10 19.3( Tota I : 204.8f 247877 6/24/2021 067694 NC POWER SYSTEMS CO. PSCR0097893 FLEET - PARTS RETURNED FLEET - PARTS RETURNED 511.000.77.548.68.31.10 -306.3, PSCS0673188 FLEET - PARTS FLEET - PARTS 511.000.77.548.68.31.10 418.4( Freight 511.000.77.548.68.31.10 15.0( 10.4% Sales Tax 511.000.77.548.68.31.10 45.0E PSCS0673334 UNIT 101 PARTS UNIT 101 PARTS 511.000.77.548.68.31.10 61.1 Freight 511.000.77.548.68.31.10 15.0( 10.4% Sales Tax 511.000.77.548.68.31.10 7.9, Tota I : 256.2, 247878 6/24/2021 024302 NELSON PETROLEUM 0765957-IN FLEET - FILTERS FLEET - FILTERS 511.000.77.548.68.34.40 21.6� 10.4% Sales Tax 511.000.77.548.68.34.40 2.2( Total: 23.9° 247879 6/24/2021 025217 NORTH SOUND HOSE & FITTINGS N033129 UNIT 19 - PARTS Page: 23 Packet Pg. 159 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds 7.3.b Page: 24 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 247879 6/24/2021 025217 NORTH SOUND HOSE & FITTINGS (Continued) UNIT 19 - PARTS 511.000.77.548.68.31.10 236.6£ 9.8% Sales Tax 511.000.77.548.68.31.10 23.1 Tota I : 259.8 , 247880 6/24/2021 025690 NOYES, KARIN 000 00 802 PLANNING: PROF SVCS Karen Noyes- 001.000.62.558.60.41.00 532.0( Total : 532.0( 247881 6/24/2021 069322 PETERSEN BROTHERS INC EOAA.RET EOAA RETAINAGE RELEASE EOAA RETAINAGE RELEASE 126.000.223.400 2,120.6< Total : 2,120.6: 247882 6/24/2021 070431 PITNEYBOWES EASYPERMIT POSTAGE 8000 9090 0618 6873 BULK MAILING bulik mailing 001.000.25.514.30.42.00 4,856.5< Total: 4,856.5: 247883 6/24/2021 073231 POLYDYNE INC 1551504 WWTP: PO 475 POLYMER (CLARIFI PO 266 POLYMER (CLARIFLOC) 423.000.76.535.80.31.51 16,560.0( 10.4% Sales Tax 423.000.76.535.80.31.51 1,722.21 Total: 18,282.2' 247884 6/24/2021 064769 ROMAINE ELECTRIC 5-032191 UNIT 130 - BATTERY UNIT 130 - BATTERY 511.000.77.548.68.31.10 85.4' 10.4% Sales Tax 511.000.77.548.68.31.10 8.8£ Tota I : 94.31 247885 6/24/2021 069477 ROTARY OFFSET PRESS INC 45507 CRAZE POSTCARD PRINTING: JUN Page: 24 Packet Pg. 160 vchlist 06/24/2021 7:40:38AM Bank code : usbank Voucher Date Vendor 247885 6/24/2021 069477 ROTARY OFFSET PRESS INC 247886 6/24/2021 065708 SCCIT 247887 6/24/2021 077069 SEMACONNECT INC 247888 6/24/2021 071655 SHI INTERNATIONAL CORP 247889 6/24/2021 072214 SIGMA-ALDRICH INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) CRAZE POSTCARD PRINTING: JUN 001.000.64.571.22.49.00 10.4% Sales Tax 001.000.64.571.22.49.00 Tota I : 12809 SCCIT MEMBERSHIP DUES SCCIT MEMBERSHIP DUES 001.000.67.518.21.49.00 Total NWS-2107039 CITY WIDE - NETWORK SERVICE F CITY WIDE - NETWORK SERVICE F 001.000.66.518.30.41.00 10.4% Sales Tax 001.000.66.518.30.41.00 Total B13613330 MAY-2021 CLOUD SERVICE CHARC May-2021 Cloud Service Charges 512.000.31.518.88.41.00 10.4% Sales Tax 512.000.31.518.88.41.00 Total 553466671 WWTP: WRONG TAX CHGD SO CR WRONG TAX CHGD SO CREDIT IN\ 423.000.76.535.80.31.00 553842256 WWTP: RESIDUE-WP & RESIDUAL RESIDUE-WP & RESIDUAL CHLORI 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 553849939 WWTP: CREDIT FOR INV. 55346661 CREDIT FOR INV. 553466671 AS WI 7.3.b Page: 25 a� L 3 c �a Amoun y 0 a m 1,940.0( u L 201.7E 2,141.7E m v 500.0( 500.0( c �a 1,440.0( �a a 149.7E 1,589.7E •� 0 Ta 923.9E c a 96.0( Q 1,020.0' " N N 268.0E c V) E M 241.2( c 25.0E t U �a Q Page: 25 Packet Pg. 161 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 247889 6/24/2021 072214 SIGMA-ALDRICH INC (Continued) 247890 6/24/2021 036955 SKY NURSERY T-1834682 247891 6/24/2021 037375 SNO CO PUD NO 1 200496834 200651644 200723021 201431236 201431244 201441755 201453057 201711785 201790003 PO # Description/Account 423.000.76.535.80.31.00 Total : PM: FLOWER PROGRAM PLANTS PM: FLOWER PROGRAM PLANTS 001.000.64.576.81.31.00 10.3% Sales Tax 001.000.64.576.81.31.00 Total LIFT STATION #10 17526 TALBOT R LIFT STATION #10 17526 TALBOT R 423.000.75.535.80.47.10 PARK MAINTENANCE SHOP PARK MAINTENANCE SHOP 001.000.64.576.80.47.00 TRAFFIC LIGHT 961 PUGET DR / MI TRAFFIC LIGHT 961 PUGET DR / MI 111.000.68.542.64.47.00 PEDEST CAUTION LIGHT 9110 OLY PEDEST CAUTION LIGHT 9110 OLY 111.000.68.542.64.47.00 PEDEST CAUTION LIGHT 9301 PUC PEDEST CAUTION LIGHT 9301 PUC 111.000.68.542.64.47.00 TRAFFIC LIGHT 21531 HWY 99 / ME TRAFFIC LIGHT 21531 HWY 99 / ME 111.000.68.542.63.47.00 CIVIC CENTER PLAYFIELD LIGHTS CIVIC CENTER PLAYFIELD LIGHTS 001.000.64.576.80.47.00 STREET LIGHTING 1 LIGHTS @ 15( STREET LIGHTING (183 LIGHTS @ 111.000.68.542.63.47.00 ALDERWOOD INTERIE 6130 168TH 7.3.b Page: 26 aD L 3 c �a Amoun y 0 a aD -268.0E -0 266.2E m L_ N 214.8E y t U 22.1 237.01 d M c �a 75.5- o �a a 337.0' E a U 25.3z c Ta 0 18.8� a a Q 16.0' N N 169.4, E M 65.8E c aD E 8.6; U �a Q Page: 26 Packet Pg. 162 vchlist 06/24/2021 7:40:38AM Bank code : usbank Voucher Date Vendor 247891 6/24/2021 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) ALDERWOOD INTERIE 6130 168TH 421.000.74.534.80.47.00 202289450 TRAFFIC LIGHT 21931 HWY 99 / ME TRAFFIC LIGHT 21931 HWY 99 / ME 111.000.68.542.64.47.00 202529186 STREET LIGHTING (406 LIGHTS @ STREET LIGHTING (406 LIGHTS @ 111.000.68.542.63.47.00 202529202 STREET LIGHTING 7 LIGHTS @ 40( STREET LIGHTING (7 LIGHTS @ 40 111.000.68.542.63.47.00 202576153 STREET LIGHTING (2097 LIGHTS C STREET LIGHTING (2097 LIGHTS C 111.000.68.542.63.47.00 202579488 STREET LIGHTING (33 LIGHTS @ 2 STREET LIGHTING (33 LIGHTS @ 2 111.000.68.542.63.47.00 204425847 LIFT STATION #2 702 MELODY LN / LIFT STATION #2 702 MELODY LN / 423.000.75.535.80.47.10 204714893 STREET LIGHTING (1 LIGHT @ 150' STREET LIGHTING (1 LIGHT @ 150' 111.000.68.542.63.47.00 204714927 STREET LIGHTING (19 LIGHTS @ 2 STREET LIGHTING (19 LIGHTS @ 2 111.000.68.542.63.47.00 204714935 STREET LIGHTING (5 LIGHTS @ 40 STREET LIGHTING (5 LIGHTS @ 40 111.000.68.542.63.47.00 204714943 STREET LIGHTING (4 LIGHTS @ 10 STREET LIGHTING (4 LIGHTS @ 10 111.000.68.542.63.47.00 204714950 STREET LIGHTING (12 LIGHTS @ 2 STREET LIGHTING (12 LIGHTS @ 2 111.000.68.542.63.47.00 7.3.b Page: 27 aD L 3 c �a Amoun N 0 a m 21.0E u 80.0" m 3,955.0E m c a� 110.5E �a 0 13,536.9, a E 378.8( 'ij U 4- 0 63.2.E 0 L Q a 6.1E Q N 158.7( N 0 86.5E . �a U 18.8, y E t U 134.9E Q Page: 27 Packet Pg. 163 vchlist 06/24/2021 7:40:38AM Bank code : usbank Voucher Date Vendor 247891 6/24/2021 037375 SNO CO PUD NO 1 247892 247893 247894 247895 6/24/2021 063941 SNO CO SHERIFFS OFFICE Voucher List City of Edmonds Invoice (Continued) 220547574 221732084 222704280 2021-6815 6/24/2021 075292 SNOHOMISH CO AUDITOR'S OFFICE Stepanchenko, Petr 6/24/2021 006630 SNOHOMISH COUNTY WICKI 6/24/2021 037303 SO SNOHOMISH CO FIRE & RESCUE Jul-21 PO # Description/Account TRAFFIC LIGHT SR104 @ 236TH S1 TRAFFIC LIGHT SR104 @ 236TH S1 111.000.68.542.63.47.00 VETERANS PLAZA METER 1000597 VETERANS PLAZA METER 1000597 001.000.64.576.80.47.00 WWTP: 5/19-6/17/21 METER 10001� 5/19-6/17/21 200 2ND AVE S / METE 423.000.76.535.80.47.61 Total INV 2021-6815 - MAY 2021 - EDMOI\ 73.67 BASE RT HOUSING @ $142.6 001.000.39.523.60.41.50 21.33 BOOKINGS @ $128.88EA 001.000.39.523.60.41.50 7.5 VIDEO CT HRS @ $207.96EA 001.000.39.523.60.41.50 Total CRITICAL AREA NOTICE: PETR & Ti critical area notice for planning 001.000.25.514.30.49.00 Total PARKS MAINT 5005 DUMP FEES PARKS MAINT DUMP FEES 001.000.64.576.80.47.00 PUBLIC WORKS DUMP FEES 511.000.77.548.68.49.00 Total JUL-2021 FIRE SERVICES CONTRA Jul-2021 Fire Services Contract Payn 001.000.39.522.20.41.50 7.3.b Page: 28 aD L 3 c �a Amoun N 0 a m U m 70.8E N 101.1; a�i v 25,554.24 44,993.9j c �a 0 10,507.5E �a a 2,749.0" E 1,559. A u 14,816.2E IS 0 0 L a 107.5( Q 107.Ei( " N N 1,040.0( E 202.0( 'R 1,242.0( c aD E t 654,236.4, Q Page: 28 Packet Pg. 164 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 247895 6/24/2021 037303 037303 SO SNOHOMISH CO FIRE & RESCU (Continued) 247896 6/24/2021 071585 STERICYCLE INC 3005577802 247897 247898 247899 247900 6/24/2021 040430 STONEWAY ELECTRIC SUPPLY S103333821.002 S 103434880.001 6/24/2021 074797 SUPER CHARGE MARKETING LLC 9458 Description/Account Total ; INV 3005577802 - CUST 6076358 - E MONTHLY SERVICE CHARGE 001.000.41.521.80.41.00 Total PUBLIC SAFETY - (REFUND FOR D PUBLIC SAFETY - (REFUND FOR D 001.000.66.518.30.31.00 10.5% Sales Tax 001.000.66.518.30.31.00 PUBLIC SAFETY - PARTS PUBLIC SAFETY - PARTS 001.000.66.518.30.31.00 10.5% Sales Tax 001.000.66.518.30.31.00 Total SOCIAL MEDIA SERVICES FOR JUI` SOCIAL MEDIA SERVICES FOR JUI` 001.000.61.557.20.41.00 Total 6/24/2021 078394 SUSAN MANDERY 2-30050 #790634RT UTILITY REFUND #790634RT Utility refund due to 411.000.233.000 Total 6/24/2021 040917 TACOMA SCREW PRODUCTS INC 180010403 UNIT 19 - PARTS/ SOCKET HEADS UNIT 19 - PARTS/ SOCKET HEADS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 18312602 UNIT 43 - PARTS UNIT 43 - PARTS 511.000.77.548.68.31.10 7.3.b Page: 29 a� L 3 c �a Amoun y 0 654,236.4: 0 U d L_ 10.3E T3 10.3E tf m -0.8, m c -0.0� -a c �a 290.4E �a a 30.5( 320.0E . �a U 0 550.0( > 550.0( a a Q 160.5E 160.5f N co 0 E 8.1 E 0.8E E t U 16.9, Q Page: 29 Packet Pg. 165 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds 7.3.b Page: 30 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 247900 6/24/2021 040917 TACOMA SCREW PRODUCTS INC (Continued) 10.4% Sales Tax 511.000.77.548.68.31.20 1.7E 1835072 ROADWAY - SUPPLIES ROADWAY - SUPPLIES 111.000.68.542.31.31.00 163.2; 10.4% Sales Tax 111.000.68.542.31.31.00 16.9E Total : 207.9! 247901 6/24/2021 072790 TCC PRINTING & IMAGING 5995 WALKABLE MAIN STREET - BUSINE WALKABLE MAIN STREET - BUSINE 001.000.61.558.70.41.00 1,324.8, Tota I : 1,324.8 , 247902 6/24/2021 065459 THE HERALD SUBSCRIPTION DH-11843419 PW ADMIN - 1 YEAR SUBSCRIPTIO PW ADMIN - 1 YEAR SUBSCRIPTIO 001.000.65.518.20.49.00 265.9, Total : 265.9: 247903 6/24/2021 073749 THE WATERSHED COMPANY 2021-0974 DEV SVS-CONSULTANT SERVICES The Watershed Company- 001.000.62.524.10.41.00 2,202.5( Total : 2,202.5( 247904 6/24/2021 041960 TOWN & COUNTRY FENCE INC 60880 PM: MARINA BEACH CHAIN LINK FE PM: MARINA BEACH CHAIN LINK FE 001.000.64.576.80.41.00 3,357.0( 10.4% Sales Tax 001.000.64.576.80.41.00 349.1 < Total : 3,706.1; 247905 6/24/2021 078388 TRAILER BOSS M1017450 M157MC - TRAILER M157MC - TRAILER 511.100.77.594.48.64.00 8,272.1 z TRIP PERMIT Page: 30 Packet Pg. 166 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds 7.3.b Page: 31 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 247905 6/24/2021 078388 TRAILER BOSS (Continued) 511.100.77.594.48.64.00 33.0( 9.2% Sales Tax 511.100.77.594.48.64.00 761.01 Total: 9,066.1 f 247906 6/24/2021 070774 ULINE INC 134758631 INV 134758631 - CUST 2634605 - El BLACK WIRE SHELVING 001.000.41.521.80.31.00 128.0( LABEL HOLDER W/INSERT 001.000.41.521.80.31.00 32.0( Freight 001.000.41.521.80.31.00 43.3E 10.4% Sales Tax 001.000.41.521.80.31.00 21.1E Total: 224.51 247907 6/24/2021 077070 UNITED RECYCLING & CONTAINER 136156 STORM - DUMP FEES STORM - DUMP FEES 422.000.72.531.10.49.00 553.3E 136864 STORM - DUMP FEES STORM - DUMP FEES 422.000.72.531.10.49.00 1,869.9E Total: 2,423.3( 247908 6/24/2021 067865 VERIZON WIRELESS 9881831284 C/A 671247844-00001 Cell Service Fac-Maint 001.000.66.518.30.42.00 82.5( Cell Service-PD 001.000.41.521.10.42.00 42.6( Cell Service-PW Sewer 423.000.75.535.80.42.00 41.1 f Total : 166.3' 247909 6/24/2021 073832 WA ST DEPT OF ENTERPRISE SVCS 9512205 WWTP: 6/2021 C511 PROJECT MG 6/2021 C511 PROJECT MGMT FEE; Page: 31 Packet Pg. 167 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 247909 6/24/2021 073832 WA ST DEPT OF ENTERPRISE SVCS (Continued) 247910 6/24/2021 075155 WALKER MACY LLC P3282.04-37 247911 6/24/2021 076254 WASHINGTON STATE UNIVERSITY 366215 247912 6/24/2021 075635 WCP SOLUTIONS 247913 6/24/2021 078302 WEBER, CAROL 247914 6/24/2021 073552 WELCO SALES LLC 12245318 CR 12292943 12292944 A 8030 PO # Description/Account 423.100.76.594.39.41.00 Total : CIVIC LANDSCAPE ARCHITECTURE CIVIC LANDSCAPE ARCHITECTURE 126.000.64.594.76.41.00 Total SMALL BUSINESS DEVELOPMENT Small Business Development Center 001.000.61.558.70.41.00 Total FAC MAINT - SUPPLIES RETURNEE FAC MAINT - SUPPLIES RETURNEE 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 Total VISIT EDMONDS WEBSITE SUPPOI VISIT EDMONDS WEBSITE SUPPOI 001.000.61.558.70.41.00 Total BUSINESS CARDS FOR CLIFF EDV1 7.3.b Page: 32 a� L 3 c �a Amoun y 0 a m 49,496.1 , 'D 49,496.1: m L_ N 11,702.5( y 11,702.5( m c d 2,500.0( 2,500.0( 0 L �a -101.2, a E -10.5< 0 332.6- > 0 a 34.5� Q N 906.7, N 94.3( 1,256.4, E U c 500.0( 0 500.0( t U �a Q Page: 32 Packet Pg. 168 vchlist 06/24/2021 7:40:38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 247914 6/24/2021 073552 WELCO SALES LLC (Continued) 247915 6/24/2021 077047 WESTSIDE CONCRETE ACCESSORIES 1443675-IN 247916 6/24/2021 064008 WETLANDS & WOODLANDS 33595 247917 6/24/2021 064213 WSSUATREASURER 679 247918 6/24/2021 078389 ZENNER USA 0059119-IN 0060121-IN PO # Description/Account business cards for cliff edwards 130.000.64.536.50.31.00 10.4% Sales Tax 130.000.64.536.50.31.00 Total E21CAADA RAMP SIDEWALK SUPF E21CAADA RAMP SIDEWALK SUPF 112.000.68.542.30.41.00 E21CAADA RAMP SIDEWALK SUPF 125.000.68.542.30.41.00 E21CAADA RAMP SIDEWALK SUPF 126.000.68.542.30.41.00 Total PM: FLOWER PROGRAM PLANTS PM: FLOWER PROGRAM PLANTS 125.000.64.576.80.31.00 7.8% Sales Tax 125.000.64.576.80.31.00 Total SOFTBALL LEAGE UMPIRES: MAY SOFTBALL LEAGE UMPIRES: MAY 001.000.64.571.25.41.00 Total WATER - METER INVENTORY WATER - METER INVENTORY 421.000.74.534.80.34.30 Freight 421.000.74.534.80.34.30 WATER - INVENTORY WATER - INVENTORY 421.000.74.534.80.34.30 7.3.b Page: 33 aD L 3 c �a Amoun N 0 a m 64.9E u L 6.7E 71.7( m v 93.7( d 334.7z �a 250.5< o 678.9 , �, �a a E 459.0E U 4- 0 35.8( 494.8( c L Q a Q 6,300.0( N 6,300.0( N 0 E 2,848.8E 'M 256.6E aD E t 1,625.5E Q Page: 33 Packet Pg. 169 vchlist 06/24/2021 7:40:38AM Bank code : usbank Voucher Date Vendor 247918 6/24/2021 078389 ZENNER USA 247919 6/24/2021 011900 ZIPLY FIBER 95 Vouchers for bank code : usbank 95 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Freight 421.000.74.534.80.34.30 Tota I : 425-697-6502 MUSEUM ALARM LINES - 118 5TH P Museum Alarm Lines - 118 5th Ave N 001.000.66.518.30.42.00 425-712-0417 TELEMETRY CIRCUIT LINE TELEMETRY CIRCUIT LINE 421.000.74.534.80.42.00 TELEMETRY CIRCUIT LINE 423.000.75.535.80.42.00 425-712-8251 PUBLIC WORKS OMC ALARM, FAX, PUBLIC WORKS OMC FIRE AND IN' 001.000.65.518.20.42.00 PUBLIC WORKS OMC FIRE AND IN' 111.000.68.542.90.42.00 PUBLIC WORKS OMC FIRE AND IN' 421.000.74.534.80.42.00 PUBLIC WORKS OMC FIRE AND IN' 423.000.75.535.80.42.00 PUBLIC WORKS OMC FIRE AND IN' 511.000.77.548.68.42.00 425-775-2455 CIVIC CENTER ALARM LINES 250 5 CIVIC CENTER FIRE AND INTRUSIC 001.000.66.518.30.42.00 Total Bank total Total vouchers 7.3.b Page: 34 aD L 3 c �a Amoun N 0 a m 258.1' u 4,989.2E N m 110.6' m c 36.6' a 36.6, 0 17.3, a 86.7( 72.8, o 7a 72.8', o a a 97.1( Q N 68.7< N 599.35 c 1,130,286.1° E 2 1,130,286.1° u c aD E t U �a Q Page: 34 Packet Pg. 170 vchlist 06/24/2021 7:40:38AM Bank code : usbank Voucher Date Vendor Voucher List City of Edmonds Invoice PO # Description/Account 7.3.b Page: 35 Amoun Page: 35 Packet Pg. 171 7.3.c vchlist 07/01 /2021 7:43:15AM Bank code : usbank Voucher Date Vendor 247920 7/1/2021 076040 911 SUPPLY INC Voucher List City of Edmonds Invoice PO # Description/Account INV-2-11311 INV-2-11311 - EDMONDS PD - BENN 5.11 W M S/S POLO 001.000.41.521.10.24.00 NAME TAG EMBROIDERY 001.000.41.521.10.24.00 PATCH INSTALL 001.000.41.521.10.24.00 V2 TACTICAL PANTS - BLACK 001.000.41.521.10.24.00 10.1 % Sales Tax 001.000.41.521.10.24.00 INV-2-11312 INV-2-11312 - EDMONDS PD - INVEI 5- PROWOOL VELCRO CAP - S/M 001.000.41.521.22.24.00 EMBROIDERY- EDMONDS PD 001.000.41.521.22.24.00 5- PROWOOL VELCRO CAP- M/L 001.000.41.521.22.24.00 EBROIDERY - EDMONDS PD 001.000.41.521.22.24.00 10.1 % Sales Tax 001.000.41.521.22.24.00 INV-2-11313 INV-2-11313 - EDMONDS PD - GILG 5.11 STRYKE PANTS 001.000.41.521.70.24.00 10.1 % Sales Tax 001.000.41.521.70.24.00 INV-2-11315 INV-2-11315 - EDMONDS PD - INVEI PATROL BAG 001.000.41.521.22.31.00 10.1 % Sales Tax 001.000.41.521.22.31.00 Total Page: 1 aD L 3 c �a .y Amoun 0 a m U d 39.9� :a N 8.0( m t 3.0( u m 49.9� 10.2 - �a 0 L 64.9E a 40.0( E 64.9E ,- 0 40.0( > 0 L Q 21.2( Q N 224.9 1 0 ti 22.7, c E M 59.9� U c 6.0E 656.W t U �a Q Page: 1 Packet Pg. 172 vchlist 07/01 /2021 7:43:15AM Voucher List City of Edmonds 7.3.c Page: 2 a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 247921 7/1/2021 070322 A&A LANGUAGE SERVICES INC 15-90063 TAGALOG 9Z0172807 0 m TAGALOG 9Z0172807 001.000.23.512.50.41.01 170.0( u Total: 170.0( .` 247922 7/1/2021 065052 AARD PEST CONTROL 46215 WWTP: 6/22/21 PEST CONTROL SE N 6/22/21 Pest Control Service m 423.000.76.535.80.41.00 73.0( r 10.4% Sales Tax 423.000.76.535.80.41.00 7.5� Total : 80.55 247923 7/1/2021 078304 ADAMSON POLICE PRODUCTS INV355666 INV355666 - EDMONDS PD - SWAT SIM MARKING CARTRIDGE - RED — 628.000.41.589.40.31.00 1,348.0( SIM MARKING CARTRIDGE - BLUE a 628.000.41.589.40.31.00 1,011.0( Freight 628.000.41.589.40.31.00 35.0( U Total: 2,394.0( c 247924 7/1/2021 001528 AM TEST INC 122060 WWTP: SAMPLE #S 21-A007642-76 > SAMPLE #S 21-A007642-7643 0 a 423.000.76.535.80.41.00 80.0( 0- Total : 80.0( 247925 7/1/2021 069751 ARAMARK UNIFORM SERVICES 6560000064150 WWTP: 6/23/21 UNIFORMS,TOWEL Mats/Towels c 423.000.76.535.80.41.00 51.4E c Uniforms: 3 Lab Coats $0.17 each = '� E 423.000.76.535.80.24.00 0.5" 'M 10.4% Sales Tax z 423.000.76.535.80.41.00 5.3E 10.4% Sales Tax °' t 423.000.76.535.80.24.00 O.OE 656000064153 PARKS MAINT UNIFORM SERVICE Q Page: 2 Packet Pg. 173 vchlist 07/01 /2021 7:43:15AM Bank code : usbank Voucher Date Vendor 247925 7/1/2021 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 10.4% Sales Tax 001.000.64.576.80.24.00 656000066763 PUBLIC WORKS OMC LOBBY MATE PUBLIC WORKS OMC LOBBY MATE 001.000.65.518.20.41.00 PUBLIC WORKS OMC LOBBY MATE 111.000.68.542.90.41.00 PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 PUBLIC WORKS OMC LOBBY MATE 511.000.77.548.68.41.00 10.4% Sales Tax 001.000.65.518.20.41.00 10.4% Sales Tax 111.000.68.542.90.41.00 10.4% Sales Tax 421.000.74.534.80.41.00 10.4% Sales Tax 422.000.72.531.90.41.00 10.4% Sales Tax 423.000.75.535.80.41.00 10.4% Sales Tax 511.000.77.548.68.41.00 656000066766 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION MATS 511.000.77.548.68.41.00 10.4% Sales Tax 511.000.77.548.68.24.00 7.3.c Page: 3 aD L 3 c �a Amoun N 0 a m 61.1E u L 6.3-, N m z 1.6" u 6.1" (D 6.1" �a 6.1" o L �a 6.1- E 6.0£ 0.1, 0 0.6, o a a 0.6z Q N 0.6z 0 0.6z o V) E 0.6" c 19.1( E t 0.91 Q Page: 3 Packet Pg. 174 vchlist 07/01 /2021 7:43:15AM Voucher List City of Edmonds 7.3.c Page: 4 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 247925 7/1/2021 069751 ARAMARK UNIFORM SERVICES (Continued) 10.4% Sales Tax 511.000.77.548.68.41.00 1.9� FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 9.2� Total: 191.7° 247926 7/1/2021 075217 BASLER, ANTHONY 62359 SPANISH - XZ0363564 SPANISH - XZ0363564 001.000.23.512.50.41.01 100.0( 62595 SPANISH - XZ0242588 SPANISH - XZ0242588 001.000.23.512.50.41.01 100.0( Tota I : 200.0( 247927 7/1/2021 078405 BERGEVIN, JAKE WMS BERGEVIN WALKABLE MAIN STREET PERFOF WALKABLE MAIN STREET PERFOI 001.000.64.571.22.41.00 500.0( Total : 500.0( 247928 7/1/2021 069226 BHC CONSULTANTS LLC 13789 ESJB SERVICES THRU 4/23/21 ESJB SERVICES THRU 4/23/21 421.000.74.594.34.41.00 5,562.3 , ESJB SERVICES THRU 4/23/21 423.000.75.594.35.41.00 5,562.3 , ESJB SERVICES THRU 4/23/21 422.000.72.594.31.41.00 5,562.3E Total: 16,687.1, 247929 7/1/2021 073760 BLUELINE GROUP LLC 21299 EODC SERVICES THRU 5/29/21 EODC SERVICES THRU 5/29/21 112.000.68.595.33.41.00 6,613.0( Total : 6,613.0( 247930 7/1/2021 075025 BRANDING IRON LLC 12878 FIREWORK YARD SIGNS FIREWORK YARD SIGNS Page: 4 Packet Pg. 175 vchlist 07/01 /2021 7:43:15AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 247930 7/1/2021 075025 BRANDING IRON LLC (Continued) 001.000.61.557.20.41.00 10.4% Sales Tax 001.000.61.557.20.41.00 Tota I : 247931 7/1/2021 076240 CADMAN MATERIALS INC 5768955 ROADWAY - ASPHALT & ASPHALT I ROADWAY - ASPHALT & ASPHALT l 111.000.68.542.31.31.00 10.1 % Sales Tax 111.000.68.542.31.31.00 Tota I : 247932 7/1/2021 018495 CALPORTLAND COMPANY 95087982 STREET - 5.5 SK 3/8 AEA, DARASE- STREET - 5.5 SK 3/8 AEA, DARASE- 125.000.68.542.61.31.00 10.1 % Sales Tax 125.000.68.542.61.31.00 Total 247933 7/1/2021 065309 CAMPBELL PET COMPANY 0385562-IN 0385562-IN - CUST 0098020 - EDMC 200 FLAT LEASH 001.000.41.521.70.35.00 FIREFIGHTER STICKERS - 250 001.000.41.521.70.35.00 Freight 001.000.41.521.70.35.00 10.4% Sales Tax 001.000.41.521.70.35.00 Tota I : 247934 7/1/2021 073029 CANON FINANCIAL SERVICES 26874385 P&R PRINTER IRC250IF CONTRAC' P&R PRINTER IRC250IF CONTRAC' 001.000.64.571.21.45.00 10.4% Sales Tax 001.000.64.571.21.45.00 7.3.c Page: 5 aD L 3 c �a Amoun y 0 a aD 800.0( 'D r U d 83.2( .L 883.2( N V m 135.3f m c 13.6E 149.0E c �a 0 353.0' a 35.6.' .ii 388.6F U 4- 0 Ta 122.0( a a 87.5( Q N 19.5 - 0 ti 23.8, 252X E c 121.7z E t 12.6E Q Page: 5 Packet Pg. 176 vchlist 07/01 /2021 7:43:15AM Voucher List City of Edmonds 7.3.c Page: 6 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 247934 7/1/2021 073029 CANON FINANCIAL SERVICES (Continued) 26874386 PARK MAINT IRC2501F COPIER COI PARKS IRC2501F COPIER CONTRAi 001.000.64.576.80.45.00 55.3E 10.4% Sales Tax 001.000.64.576.80.45.00 5.7E 26874397 COPIERS COPIERS 001.000.23.512.50.45.00 212.5E 10.4% Sales Tax 001.000.23.512.50.45.00 22.1- Total : 430.1 247935 7/1/2021 003320 CASCADE MACHINERY & ELECTRIC 489430 PM: YOST POOL PUMP REPAIR PM: YOST POOL PUMP REPAIR 001.000.64.576.80.41.00 1,222.7< 10.4% Sales Tax 001.000.64.576.80.41.00 127.1 E Total : 1,349.85 247936 7/1/2021 070088 CASCADIA CONSULTING GROUP 7740 DEV SVCS-PROF SVCS Cascadia Consulting- 001.000.62.524.10.41.00 4,920.0( Total: 4,920.0( 247937 7/1/2021 070144 CEDAR GROVE COMPOSTING INC 0000611457 E8FC: RAIN GARDEN SOIL E8FC: RAIN GARDEN SOIL 422.000.72.594.31.65.20 280.0( 9.8% Sales Tax 422.000.72.594.31.65.20 28.9" ENV FEE 422.000.72.594.31.65.20 15.0( Total : 323.91 247938 7/1/2021 019215 CITY OF LYNNWOOD 17247 WWTP: 5/2021 M/O+SEWER 5/2021 M/O & SEWER Page: 6 Packet Pg. 177 vchlist 07/01 /2021 7:43:15AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 247938 7/1/2021 019215 CITY OF LYNNWOOD (Continued) 423.000.75.535.80.47.20 Total: 247939 7/1/2021 070323 COMCAST BUSINESS 8498310300732547 PUBLIC WRKS - DIGITAL CABLE Public Works - 7110 210th S SW 001.000.65.518.20.42.00 Public Works - 7110 210th S SW 111.000.68.542.90.42.00 Public Works - 7110 210th S SW 421.000.74.534.80.42.00 Public Works - 7110 210th S SW 423.000.75.535.80.42.00 Public Works - 7110 210th S SW 511.000.77.548.68.42.00 Total: 247940 7/1/2021 065683 CORRY'S FINE DRY CLEANING MAY 2021 MAY 2021 -DRY CLEANING - EDMC MAY 2021 DRY CLEANING CHARGE 001.000.41.521.22.24.00 Total: 247941 7/1/2021 005965 CUES INC 589216 SEWER - PARTS SEWER - PARTS 423.000.75.535.80.48.00 Freight 423.000.75.535.80.48.00 10.4% Sales Tax 423.000.75.535.80.48.00 589217 SEWER - PARTS SEWER - PARTS 423.000.75.535.80.48.00 Freight 423.000.75.535.80.48.00 10.4% Sales Tax 423.000.75.535.80.48.00 7.3.c Page: 7 aD L 3 c �a Amoun y 0 a aD 42,307.0( 'D 42,307.0E m L_ N 2.3( z U 11.0E m c 11.0E 11.0E 0 10.61 46.1 f a E U 283.7- c 283.71 7a 0 a a 688.1 Q N 69.2( 0 ti 78.7E E 1,423.7� c 69.2( E z U 155.2E Q Page: 7 Packet Pg. 178 vchlist 07/01 /2021 7:43:15AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 247941 7/1/2021 005965 005965 CUES INC (Continued) 247942 7/1/2021 078398 DEBORAH BINDER & G VEILLEUX 4-06276 247943 7/1/2021 078401 DONALD TRETTIN AND, FLORA RAMIRE; 3-17700 247944 7/1/2021 075153 DOPPS, MARIA 247945 7/1/2021 007253 DUNN LUMBER 247946 7/1/2021 076610 EDMONDS HERO HARDWARE 247947 7/1/2021 038500 EDMONDS SENIOR CENTER Description/Account Total #21-180427 UTILITY REFUND #21-180427 Utility refund due to 411.000.233.000 Total #0212115-OC-SMA UTILITY REFUNI #0212115-OC-SMA Utility refund due 411.000.233.000 Total 61702 SPANISH - lA0449299 SPANISH - lA0449299 001.000.23.512.50.41.01 Total 8059268 PM: SUPPLIES ACCT E000027 PM SUPPLIES: SPRAY PAINT, BUCH 001.000.64.576.80.31.00 10.3% Sales Tax 001.000.64.576.80.31.00 Total 2396 CITY PARK BUILDING - SUPPLIES CITY PARK BUILDING - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 2399 PM SUPPLIES: HANDLE, LAMP HOL PM SUPPLIES: HANDLE, LAMP HOL 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Tota I : 2021-01 01/2021 RECREATION SERVICES C 7.3.c Page: 8 a� L 3 c �a Amoun y 0 2,484.3, 0 U m L_ 64.7< 64.7; m 157.3E m 157.3f a0i c �a 100.0( o 100.0( a E 21.9E u 0 2.2E > 24.21 0 a a Q 32.9E N 0 3.4' c E 29.5E 2 3.0, (D 69.0, E U �a Q Page: 8 Packet Pg. 179 vchlist 07/01 /2021 7:43:15AM Bank code : usbank Voucher Date Vendor 247947 7/1/2021 038500 EDMONDS SENIOR CENTER Voucher List City of Edmonds Invoice (Continued) 2021-02 2021-03 2021-04 2021-05 2021-06 247948 7/1/2021 008688 EDMONDS VETERINARY HOSPITAL 265726 PO # Description/Account 01/2021 Recreation Services Contrac 001.000.39.569.10.41.00 02/2021 RECREATION SERVICES C 02/2021 Recreation Services Contrac 001.000.39.569.10.41.00 03/2021 RECREATION SERVICES C 03/2021 Recreation Services Contrac 001.000.39.569.10.41.00 04/2021 RECREATION SERVICES C 04/2021 Recreation Services Contrac 001.000.39.569.10.41.00 05/2021 RECREATION SERVICES C 05/2021 Recreation Services Contrac 001.000.39.569.10.41.00 06/2021 RECREATION SERVICES C 06/2021 Recreation Services Contrac 001.000.39.569.10.41.00 Total INV 265726 - ID 308 - EDMONDS PC PREVENTIVE CARE EXAM - DISCOi 001.000.41.521.26.41.00 DAPP 3 YR & LEPTO 1 YR 001.000.41.521.26.41.00 BORDETELLA VACCINE 1 YR 001.000.41.521.26.41.00 RABIES VACCINE 001.000.41.521.26.41.00 CANINE INFLUENZA - 1 YR 001.000.41.521.26.41.00 HEARTWORM TEST 001.000.41.521.26.41.00 CREDELLO BLUE 6 PACK 001.000.41.521.26.41.00 INTERCEPTOR PLUS BOX OF 6 7.3.c Page: 9 a� L 3 c �a Amoun N 0 a m 4,167.0( u :a 4,167.0( m z 4,166.0( m c d 4,167.0( �a 0 4,167.0( a E 4,166.0( 25,000.0( 0 7a 0 L 53.6( a Q 42.0( N 21.0( c ti 0 21.0( N E 40.0( u 50.0( a0i E t 135.3E u Q Page: 9 Packet Pg. 180 vchlist 07/01 /2021 7:43:15AM Voucher List City of Edmonds 7.3.c Page: 10 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 247948 7/1/2021 008688 EDMONDS VETERINARY HOSPITAL (Continued) 0 001.000.41.521.26.41.00 as 77.7E FECAL EXAM 001.000.41.521.26.41.00 m 47.0( .L 10.4% Sales Tax 001.000.41.521.26.41.00 22.1, Y Total: 509.9( 4) v 247949 7/1/2021 008705 EDMONDS WATER DIVISION 2-25150 WEST PLANTER IRRIGATION 870 C WEST PLANTER IRRIGATION 870 C (D 001.000.64.576.80.47.00 63.2. (D 2-25175 EAST PLANTER IRRIGATION 875 C) EAST PLANTER IRRIGATION 875 C) �a 001.000.64.576.80.47.00 63.2E o 2-26950 LIFT STATION #3 729 NORTHSTRE/ LIFT STATION #3 729 NORTHSTRE/ a 423.000.75.535.80.47.10 109.8, 2-28275 PLANTER IRRIGATION 1400 9TH AV PLANTER IRRIGATION 1400 9TH AV U 001.000.64.576.80.47.00 72.5E o 2-29118 LIFT STATION #2 702 MELODY LN / LIFT STATION #2 702 MELODY LN / 0 0 423.000.75.535.80.47.10 L 53.9z m 2-37180 SAM STAMM OVERLOOK / METER £ Q SAM STAMM OVERLOOK / METER £ v 001.000.64.576.80.47.00 77.0E N 4-34080 LIFT STATION #14 7909 211TH PL S' c LIFT STATION #14 7909 211TH PL S' ti 423.000.75.535.80.47.10 53.9z N Total: 493.81 E .ii 247950 7/1/2021 073215 ENGLISH, ROB 06282021 ENGLISH- PE LISCENSE RENEWAL U ENGLISH- PE LISCENSE RENEWAL c 001.000.67.518.21.49.00 116.0( E Total: 116.0( U �a Q Page: 10 Packet Pg. 181 vchlist 07/01 /2021 7:43:15AM Voucher List City of Edmonds 7.3.c Page: 11 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun N 247951 7/1/2021 078403 ESTATE OF JOAN WESTBY 3-55375 #611283637-TC UTILITY REFUND 0 m #611283637-TC Utility refund due to 411.000.233.000 142.0� u Total: 142.OS •` 247952 7/1/2021 009350 EVERETT DAILY HERALD EDH930840 PLANNING -ADVERTISING N Everett Daily Herald- 001.000.62.558.60.41.40 61.6( EDH930904 PLANNING -ADVERTISING Everett Daily Herald Legal Ad- c 001.000.62.558.60.41.40 60.2( Total: 121.8( c 247953 7/1/2021 009815 FERGUSON ENTERPRISES INC 0979767 WATER - METER INVENTORY �a — WATER - METER INVENTORY 421.000.74.534.80.34.30 1,803.3E a Freight 421.000.74.534.80.34.30 24.8E •� 10.4% Sales Tax U 421.000.74.534.80.34.30 190.1 z c 0979767-1 WATER - METER INVENTORY '70 WATER - METER INVENTORY > 0 421.000.74.534.80.34.30 1,001.9z a 10.4% Sales Tax Q 421.000.74.534.80.34.30 104.2E v 0983286 WATER - INVENTORY PARTS WATER - INVENTORY PARTS c 421.000.74.534.80.34.20 4,269.1' rZ. 10.4% Sales Tax 421.000.74.534.80.34.20 444.0( E 0983286-1 WATER - SUPPLIES is WATER - SUPPLIES U 421.000.74.534.80.31.00 52.4( r- 10.4% Sales Tax E 421.000.74.534.80.31.00 5.4E u 0986528 WATER - INVENTORY PARTS Q Page: 11 Packet Pg. 182 vchlist 07/01 /2021 7:43:15AM Voucher List City of Edmonds 7.3.c Page: 12 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 247953 7/1/2021 009815 FERGUSON ENTERPRISES INC (Continued) 0 WATER - INVENTORY PARTS 421.000.74.534.80.34.30 1,701.81 u 10.4% Sales Tax L 421.000.74.534.80.34.30 176.9� 0986528-1 WATER - INVENTORY PARTS WATER - INVENTORY PARTS 421.000.74.534.80.34.30 t 4,828.9E u 10.4% Sales Tax 421.000.74.534.80.34.30 502.2- c 0987905 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 554.0( 10.4% Sales Tax o 421.000.74.534.80.31.00 57.6, >+ 0988251 WATER - SUPPLIES a WATER - SUPPLIES 421.000.74.534.80.31.00 70.0( .i 10.4% Sales Tax 421.000.74.534.80.31.00 7.2E 0 0999652 WATER INVENTORY > WATER INVENTORY 0 L 421.000.74.534.80.34.30 5,565.7E a 10.4% Sales Tax Q 421.000.74.534.80.34.30 578.81 Total : 21,939.0, 0 247954 7/1/2021 076340 FIRSTTWO INC 1469 INV 1469 - EDMONDS PD ti FIRST TWO 1 YR LICENSE 0 001.000.41.521.21.41.00 2,400.0( . 10.4% Sales Tax 001.000.41.521.21.41.00 249.6( }; Total: 2,649.6( (D E 247955 7/1/2021 075871 FLOW TECHNOLOGIES INC 1313 SEWER - MOBILIZATION, CIPP LINI U SEWER - MOBILIZATION, CIPP LINI +° Q Page: 12 Packet Pg. 183 vchlist 07/01 /2021 7:43:15AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 247955 7/1/2021 075871 FLOW TECHNOLOGIES INC (Continued) 423.000.75.535.80.48.00 10.4% Sales Tax 423.000.75.535.80.48.00 Tota I : 247956 7/1/2021 071562 FORMA COE 01 6--28 DOWNTOWN CREATIVE DISTRICT DOWNTOWN CREATIVE DISTRICT 117.100.64.573.20.41.00 DOWNTOWN CREATIVE DISTRICT 001.000.61.558.70.41.00 Tota I : 247957 7/1/2021 012198 GFOA 7781 2020 CERTIFICATE OFACHIEVEME 2020 Certificate of Achievement Revii 001.000.31.514.23.49.00 Total 247958 7/1/2021 012199 GRAINGER 9929238195 PM SUPPLIES: HEX RETHREADINC PM SUPPLIES: HEX RETHREADINC 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 9929238203 PM SUPPLIES: HEX RETHREADINC PM SUPPLIES: HEX RETHREADINC 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Tota I : 247959 7/1/2021 076542 GRANICUS 141147 CIVIC STREAMING civic streaming 001.000.25.514.30.48.00 10.4% Sales Tax 001.000.25.514.30.48.00 Tota I : 7.3.c Page: 13 a� L 3 c �a Amoun y 0 a aD 39,850.0( -0 r U d 41144.4( .L 43,994.4( y m 1,000.0( m c 11,000.0( 12,000.0( c �a 0 610.0( a 610.0( E U 4- 8.& c �a 0.9' a a Q 8.8' N 0.9- 9 19.4f E 1, 417.5' aD 147.4' t 1,564.9' Q Page: 13 Packet Pg. 184 vchlist 07/01 /2021 7:43:15AM Voucher List City of Edmonds 7.3.c Page: 14 a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 247960 7/1/2021 012560 HACH COMPANY 12503281 WATER QUALITY - SUPPLIES 0 m WATER QUALITY - SUPPLIES 421.000.74.534.80.31.00 735.4E u Freight L 421.000.74.534.80.31.00 58.7, 10.4% Sales Tax Y 421.000.74.534.80.31.00 82.6( 12510375 WWTP: PO 580 TOTAL ALKALINITY v PO 580 TOTAL ALKALINITY TNT 423.000.76.535.80.31.00 146.5E c Freight 423.000.76.535.80.31.00 128.0z 10.4% Sales Tax 423.000.76.535.80.31.00 28.5E o Total: L 1,180.0( a 247961 7/1/2021 078411 HERITAGE BANK EOJA RET #1 EOJA RET #1 EOJA RET #1 421.000.74.594.34.41.00 21,817.4( u Total: 21,817.4( o 247962 7/1/2021 074966 HIATT CONSULTING LLC 2019-261 TOURISM PROMOTION & MARKETI Ta 0 TOURISM PROMOTION & MARKETI a 120.000.31.575.42.41.00 1,866.0( Q Total: 1,866.0( .. N 247963 7/1/2021 067862 HOME DEPOT CREDIT SERVICES 16138 PM SUPPLIES: PIPE CLAMPS, PIPE PM SUPPLIES: PIPE CLAMPS, PIPE G ti 001.000.64.576.80.31.00 26.4( 10.3% Sales Tax N E 001.000.64.576.80.31.00 2.7, .m 2074264 PM SUPPLIES: PRUNER, LOPPER PM SUPPLIES: PRUNER, LOPPER 001.000.64.576.80.31.00 48.5E E 10.3% Sales Tax 001.000.64.576.80.31.00 4.9E Q Page: 14 Packet Pg. 185 vchlist 07/01 /2021 7:43:15AM Voucher List City of Edmonds 7.3.c Page: 15 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun N 247963 7/1/2021 067862 HOME DEPOT CREDIT SERVICES (Continued) 0 4012850 PM SUPPLIES: STEP LADDER, DRII PM SUPPLIES: STEP LADDER, DRII 001.000.64.576.80.31.00 m 68.4, .L 10.3% Sales Tax 001.000.64.576.80.31.00 7.0E 5091817 CEMETERY SUPPLIES: GLADE SPF CEMETERY SUPPLIES: GLADE SPF 130.000.64.536.50.31.00 37.3E 10.3% Sales Tax 130.000.64.536.50.31.00 3.8E 8012298 PM SUPPLIES: MUD PANS, PAILS, PM SUPPLIES: MUD PANS, PAILS, ; sa 001.000.64.576.80.31.00 392.1 E 0 10.3% Sales Tax 001.000.64.576.80.31.00 40.3E a 8510209 PM SUPPLIES: STAKES, TWINE PM SUPPLIES: STAKES, TWINE 001.000.64.576.81.31.00 48.3E u 10.3% Sales Tax 0 001.000.64.576.81.31.00 4.9E > Total: 685.2E o a 247964 7/1/2021 073548 INDOFF INCORPORATED 3482414 WWTP: PO 609 COPY PAPER Q" Q PO 609 COPY PAPER .r 423.000.76.535.80.31.00 42.9� N 10.4% Sales Tax c 423.000.76.535.80.31.00 4.4 1 c Total : 47.4E ,n E 247965 7/1/2021 073518 INNOVYZE INC Q-97638 SEWER PREMIUM BUNDLE FLOATI 2 SEWER PREMIUM BUNDLE FLOATI U 422.000.72.531.90.49.20 3,065.8( r- SEWER PREMIUM BUNDLE FLOATI E 423.000.75.535.80.49.20 3,065.8E U Q Page: 15 Packet Pg. 186 vchlist 07/01 /2021 7:43:15AM Bank code : usbank Voucher Date Vendor 247965 7/1/2021 073518 073518 INNOVYZE INC 247966 7/1/2021 073780 KAMINS CONSTRUCTION INC 247967 247968 247969 247970 7/1/2021 016850 KUKER RANKEN INC 7/1/2021 078400 LEA BACHMAN Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Total E7DC PMT2 E7DC SERVICES THRU 5/30/21 E7DC SERVICES THRU 5/30/21 112.000.68.595.61.65.00 E7DC SERVICES THRU 5/30/21 125.000.68.595.61.65.00 E7DC SERVICES THRU 5/30/21 126.000.68.595.61.65.00 E7DC SERVICES THRU 5/30/21 422.000.72.594.31.65.20 Total INV-072191 CARLOCK- SAFETY VEST CARLOCK- SAFETY VEST 001.000.67.518.21.49.00 10.4% Sales Tax 001.000.67.518.21.49.00 INV-074815 MARKING PAINT MARKING PAINT 001.000.67.518.21.49.00 10.4% Sales Tax 001.000.67.518.21.49.00 Total : 3-07054 #611286102-AB UTILITY REFUND #611286102-AB Utility refund due to 411.000.233.000 Total 7/1/2021 073603 LIGHTHOUSE LAW GROUP PLLC Jun-2021 7/1/2021 076001 LUCIE R BERNHEIM, ATTYAT LAW 610 06-2021 LEGALS FEES 06-2021 Legal fees 001.000.36.515.31.41.00 Total CONFLICT COUNSEL 7ZO502523 7.3.c Page: 16 aD L 3 c �a Amoun y 0 6,131.6( 0 U d L_ 150,051.0E N 3,897.4' y z U 40,923.0' (D c 6,381.0E 201,252.55 -a c �a 0 107.4E a 11.1E �a 0 40.3" Ta 0 4.1 a 163.1Q N 378.7< ti 378.7: c U) E 51,878.0( 51,878.0( E t U �a Q Page: 16 Packet Pg. 187 vchlist 07/01 /2021 7:43:15AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 247970 7/1/2021 076001 LUCIE R BERNHEIM, ATTYAT LAW (Continued) 247971 7/1/2021 020039 MCMASTER-CARR SUPPLY CO 247972 7/1/2021 020900 MILLERS EQUIP & RENTALL INC 247973 7/1/2021 020900 MILLERS EQUIP & RENT ALL INC .31 612 60491871 353141 PO # Description/Account CONFLICT COUNSEL 7ZO502523 001.000.39.512.52.41.00 CONFLICT COUNSEL XZ0400125 CONFLICT COUNSEL 001.000.39.512.52.41.00 CONFLICT COUNSEL - 1A0242373 CONFLICT COUNSEL 1 A0242373 001.000.39.512.52.41.00 COPIES FOR CONFLICT COUNSEL 001.000.39.512.52.41.00 Total WWTP: PO 608 TUBE FITTINGS, S1 PO 608 TUBE FITTINGS, STUD AN( 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total STREET- WEED EQUIPMENT STREET- WEED EQUIPMENT 111.000.68.542.71.31.00 10.4% Sales Tax 111.000.68.542.71.31.00 Total 353321 STREET - SUPPLIES STREET - SUPPLIES 111.000.68.542.71.31.00 10.4% Sales Tax 111.000.68.542.71.31.00 Total : 7.3.c Page: 17 a� L 3 c �a Amoun N 0 a m 197.5( u =a 832.5( m t U 535.0( m c 4.2( M 1,569.2( �a 0 271.5E a 22.4E 30.5E o 324.6: 0 0 L a a Q 207.32 N 21.5E c 228.8f rZ. 0 E 198.2( c 20.6' E 218.81 �a Q Page: 17 Packet Pg. 188 vchlist 07/01 /2021 7:43:15AM Bank code : usbank Voucher Date Vendor 247974 7/1/2021 077724 NENA 247975 247976 247977 247978 247979 Voucher List City of Edmonds Invoice 300012976 7/1/2021 024960 NORTH COAST ELECTRIC COMPANY S010960413.001 7/1/2021 074866 NORTHWEST PLAYGROUND EQUIPMEN 48095 7/1/2021 065720 OFFICE DEPOT 7/1/2021 077808 OSBORN CONSULTING INC 7/1/2021 072989 PARKER, MICHELE PO # Description/Account NATIONAL EMERGENCY NUMBER National Emergency Number Compar 512.000.31.518.88.48.00 Total WWTP: PO 599 CONTROLLOGIX A[ PO 599 CONTROLLOGIX ADAPTOR 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total BENCHES BENCHES: WWTP 423.000.76.535.80.35.00 BENCHES:P&R 127.000.64.575.50.31.00 10.4% Sales Tax 423.000.76.535.80.35.00 10.4% Sales Tax 127.000.64.575.50.31.00 Total ; 179189753001 INV 179189753001 - ACCT 9052043' PUBLIC WORKS - PACKING TAPE 001.000.65.518.20.31.00 10.4% Sales Tax 001.000.65.518.20.31.00 Total 6209 EOFB SERVICES THRU 5/31/21 EOFB SERVICES THRU 5/31/21 422.000.72.594.31.41.00 Total 6/22/2021 CLAIM FOR EXPENSES 7.3.c Page: 18 a� L 3 c �a Amoun N 0 a m 255.0( u 255.0( .L N v m 1,435.9' 149.3' 1,585.2i ID c �a 1,860.1( �a a 7,924.0, 193.4.' U 4- 0 824.1( 10,801.6, c L Q a Q 51.9� N 0 5.4- 9 57.4( o E M 18,822.7E 18,822.7E E t U �a Q Page: 18 Packet Pg. 189 vchlist 07/01 /2021 7:43:15AM Voucher List City of Edmonds 7.3.c Page: 19 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 247979 7/1/2021 072989 PARKER, MICHELE (Continued) REIMBURSEMENT FOR PURCHASE 001.000.64.571.29.31.00 116.1( Total: 116.1( 247980 7/1/2021 027450 PAWS MAY 2021 MAY 2021 - ANIMAL SHELTERING - 8 ANMLS @$207 & 2 KTN LTRS @ $ 001.000.41.521.70.41.00 2,070.0( Total : 2,070.0( 247981 7/1/2021 069633 PET PROS 1210 INV 1210 - EDMONDS PD - ACE & H HOBBS - DOG FOOD -DISCOUNT 001.000.41.521.26.31.00 151.9E ACE - DOG FOOD - DISCOUNT 001.000.41.521.26.31.00 110.4� 10.5% Sales Tax 001.000.41.521.26.31.00 27.5E Total : 290.W 247982 7/1/2021 071783 PIGSKIN UNIFORMS 2021-16 INV 2021-16 - EDMONDS PD - XING PIGSKING JUMPSUIT W/ ALTERATli 001.000.41.521.22.24.00 530.0( Freight 001.000.41.521.22.24.00 21.0( Sales Tax 001.000.41.521.22.24.00 47.3� Total : 598.35 247983 7/1/2021 028860 PLATT ELECTRIC SUPPLY 1 R07225 PUBLIC WORKS - SUPPLIES PUBLIC WORKS - SUPPLIES 001.000.66.518.30.31.00 4,138.7( 10.4% Sales Tax 001.000.66.518.30.31.00 430.4' Total : 4,569.1 <, 247984 7/1/2021 078402 PNT PROPERTIES LLC 1-18500 OVERPAYMENT Page: 19 Packet Pg. 190 vchlist 07/01 /2021 7:43:15AM Bank code : usbank Voucher Date Vendor 247984 7/1/2021 078402 PNT PROPERTIES LLC 247985 7/1/2021 046900 PUGET SOUND ENERGY Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Overpayment 411.000.233.000 Tota I : 200000704821 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 200002411383 YOST PARK/POOL 9535 BOWDOIN YOST PARK/POOL 9535 BOWDOIN 001.000.64.576.80.47.00 200007876143 OLD PUBLIC WORKS 200 DAYTON OLD PUBLIC WORKS 200 DAYTON 421.000.74.534.80.47.00 200009595790 FIRE STATION #16 8429 196TH ST FIRE STATION #16 8429 196TH ST ; 001.000.66.518.30.47.00 200011439656 FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 200016558856 CIVIC CENTER 250 5TH AVE N / ME CIVIC CENTER 250 5TH AVE N / ME 001.000.66.518.30.47.00 200016815843 FIRE STATION #17 275 6TH AVE N / FIRE STATION #17 275 6TH AVE N / 001.000.66.518.30.47.00 200017676343 FLEET MAINTENANCE BAY 21105 7 FLEET MAINTENANCE BAY 21105 7 511.000.77.548.68.47.00 200019375639 MEADOWDALE CLUBHOUSE 6801 MEADOWDALE CLUBHOUSE 6801 001.000.66.518.30.47.00 200019895354 SNO-ISLE LIBRARY 650 MAIN ST / IN SNO-ISLE LIBRARY 650 MAIN ST / 001.000.66.518.30.47.00 200020415911 PUBLIC WORKS CIVIC 7110 210TH 7.3.c Page: 20 a� L 3 c �a Amoun N 0 a m 793.51 U 793.5 , .` N m 974.5( m c 2,831.9" � c �a 68.0E o �a a 180.7E U 80.3E o 0 L 356.9- a Q 298.6E N 0 ti 99.2' N E 2 107.7- c a� E 48.7z U �a Q Page: 20 Packet Pg. 191 vchlist 07/01 /2021 7:43:15AM Bank code : usbank Voucher Date Vendor 247985 7/1/2021 046900 PUGET SOUND ENERGY 247986 247987 247988 7/1/2021 077429 PURE WATER AQUATICS 7/1/2021 078399 RANDALL & ALYSSAARLEY Voucher List City of Edmonds Invoice (Continued) 200024711901 220023412418 2294 8-03600 7/1/2021 076687 REBUILD -IT SERVICES GROUP LLC 11479-1 PO # Description/Account PUBLIC WORKS OMC 7110 210TH 001.000.65.518.20.47.00 PUBLIC WORKS OMC 7110 210TH 111.000.68.542.90.47.00 PUBLIC WORKS OMC 7110 210TH 421.000.74.534.80.47.00 PUBLIC WORKS OMC 7110 210TH 423.000.75.535.80.47.10 PUBLIC WORKS OMC 7110 210TH 511.000.77.548.68.47.00 PUBLIC WORKS OMC 7110 210TH 422.000.72.531.90.47.00 CITY PARK BUILDING 600 3RD AVE CITY PARK BUILDING 600 3RD AVE 001.000.66.518.30.47.00 WWTP: 5/20-6/21/21 METER 00039( 5/20-6/21/21 METER 000390395 20( 423.000.76.535.80.47.63 Total PM SUPPLIES: HAND WHEEL PM SUPPLIES: HAND WHEEL 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total #21-201805 UTILITY REFUND #21-201805 Utility refund due to 411.000.233.000 Total WWTP: PO 564 REBUILT EIMCO & PO 564 REBUILT EIMCO & LABOR 423.000.76.535.80.48.00 7.3.c Page: 21 aD L 3 c �a Amoun N 0 a m 7.5z u L 28.6z N 28.6z v 28.6z m c 28.6z m c 28.6E f° 0 L �a 193.5E E 45.8( u 5,436.9E 0 0 0 L a a 493.7� Q 51.3E N 545.11 o ti 0 E 24.8E f° 24.85 c a� E t U 54,946.0( Q Page: 21 Packet Pg. 192 vchlist 07/01 /2021 7:43:15AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 247988 7/1/2021 076687 REBUILD -IT SERVICES GROUP LLC (Continued) 10.4% Sales Tax 423.000.76.535.80.48.00 Total: 247989 7/1/2021 078283 REINTEGRADO PHOTOGRAPHY LLC 1450 JUNETEENTH VIDEO PRODUCTION JUNETEENTH VIDEO PRODUCTIOI` 001.000.61.557.20.41.00 Total 247990 7/1/2021 063306 SHERWIN-WILLIAMS 2462-2 PM PAINT SUPPLIES PM PAINT SUPPLIES 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total 247991 7/1/2021 037375 SNO CO PUD NO 1 200202547 PEDEST CAUTION LIGHT 21930 95- PEDEST CAUTION LIGHT 21930 95- 111.000.68.542.64.47.00 200260271 YOST POOL YOST POOL 001.000.64.576.80.47.00 200348233 TRAFFIC LIGHT 22000 84TH AVE W TRAFFIC LIGHT 22000 84TH AVE W 111.000.68.542.64.47.00 200398956 FIRE STATION #16 8429 196TH ST FIRE STATION #16 8429 196TH ST 001.000.66.518.30.47.00 200468593 LIFT STATION #4 8311 TALBOT RD / LIFT STATION #4 8311 TALBOT RD / 423.000.75.535.80.47.10 200611317 LIFT STATION #9 19300 80TH AVE V LIFT STATION #9 19300 80TH AVE V 423.000.75.535.80.47.10 200638609 OLD PUBLIC WORKS 200 DAYTON 7.3.c Page: 22 a� L 3 c �a Amoun N 0 a m 5,714.3f u 60,660.31 N m 300.0E r 300.0( m c a� 59.2z 6.1E 65.4( a E U 17.1, o Ta 1,983.8E a a Q 38.6- N 0 ti 793.6c o E M 247.E , c a� E 128.2, �a Q Page: 22 Packet Pg. 193 vchlist 07/01 /2021 7:43:15AM Bank code : usbank Voucher Date Vendor 247991 7/1/2021 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) OLD PUBLIC WORKS 200 DAYTON 421.000.74.534.80.47.00 200714038 SEAVIEW PARK SEAVIEW PARK 001.000.64.576.80.47.00 200739845 SEAVIEW RESERVOIR 18520 90TH SEAVIEW RESERVOIR 18520 90TH 421.000.74.534.80.47.00 200865202 LIFT STATION #3 1529 NORTHSTRE LIFT STATION #3 1529 NORTHSTRE 423.000.75.535.80.47.10 201184538 HICKMAN PARK HICKMAN PARK 001.000.64.576.80.47.00 201197084 SEAVIEW PARK SEAVIEW PARK 001.000.64.576.80.47.00 201236825 FISHING PIER RESTROOMS FISHING PIER RESTROOMS 001.000.64.576.80.47.00 201327111 PINE ST PARK PINE ST PARK 001.000.64.576.80.47.00 201551744 SNO-ISLE LIBRARY 650 MAIN ST / IN SNO-ISLE LIBRARY 650 MAIN ST / 001.000.66.518.30.47.00 201572898 TRAFFIC LIGHT 117 3RD AVE S / ME TRAFFIC LIGHT 117 3RD AVE S / ME 111.000.68.542.64.47.00 201751476 TRAFFIC LIGHT 9932 220TH ST SW TRAFFIC LIGHT 9932 220TH ST SW 111.000.68.542.64.47.00 201782646 TRAFFIC LIGHT 901 WALNUT ST / � TRAFFIC LIGHT 901 WALNUT ST / � 111.000.68.542.64.47.00 7.3.c Page: 23 aD L 3 c �a Amoun N 0 a m 173.9, u 19.1E m 20.9, m c aD M 59.1- �a 0 23.2E `5% M a E 24.3' 'ij U 4- 0 143.41 0 L Q a 17.1; Q N 1,300.0, o ti 0 42.9, .E �a U 44.5E a0i E t U �a 18.8� Q Page: 23 Packet Pg. 194 vchlist 07/01 /2021 7:43:15AM Bank code : usbank Voucher Date Vendor 247991 7/1/2021 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 201942489 PUBLIC WORKS OMC 7110 210TH ; PUBLIC WORKS OMC 7110 210TH ; 001.000.65.518.20.47.00 PUBLIC WORKS OMC 7110 210TH ; 111.000.68.542.90.47.00 PUBLIC WORKS OMC 7110 210TH ; 421.000.74.534.80.47.00 PUBLIC WORKS OMC 7110 210TH 423.000.75.535.80.47.10 PUBLIC WORKS OMC 7110 210TH ; 511.000.77.548.68.47.00 PUBLIC WORKS OMC 7110 210TH 422.000.72.531.90.47.00 202250627 9TH/GASPER LANDSCAPED BED 9TH/GASPER LANDSCAPED BED 001.000.64.576.80.47.00 202291662 CIVIC CENTER & FIRE STATION #1 , CIVIC CENTER & FIRE STATION #1, 001.000.66.518.30.47.00 202439246 CITY HALL 121 5TH AVE N / METER CITY HALL 121 5TH AVE N / METER 001.000.66.518.30.47.00 202540647 SIERRA PARK IRRIGATION 8100 191 SIERRA PARK IRRIGATION 8100 191 001.000.64.576.80.47.00 202807632 TRAFFIC LIGHT 8429 196TH ST SW TRAFFIC LIGHT 8429 196TH ST SW 001.000.66.518.30.47.00 203652151 FIVE CORNERS RESERVOIR 85191 FIVE CORNERS RESERVOIR 85191 421.000.74.534.80.47.00 220216386 PEDEST CAUTION LIGHTS 8410 MF PEDEST CAUTION LIGHTS 8410 MF 111.000.68.542.64.47.00 7.3.c Page: 24 a� L 3 c �a Amoun N 0 a m U m 70.7< 13 268.7E Y m 268.7E v 268.7E c a� 268.7E �a 268.7E o L �a a 18.8E E U 4- 4,996.9c 0 7a 0 L 1,981.9" a Q 15.4E N 0 ti 0 17.7z E 2 U 128.2, a� E t 56.1 z U Q Page: 24 Packet Pg. 195 vchlist 07/01 /2021 7:43:15AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 247991 7/1/2021 037375 037375 SNO CO PUD NO 1 (Continued) 247992 7/1/2021 075292 SNOHOMISH CO AUDITOR'S OFFICE Release of Liens 247993 7/1/2021 038410 SOUND SAFETY PRODUCTS 247994 7/1/2021 068439 SPECIALTY DOOR SERVICE 247995 7/1/2021 078410 SRV CONSTRUCTION INC 106545/4 56700 EOJA PMT1 247996 7/1/2021 040917 TACOMA SCREW PRODUCTS INC 180010413-00 247997 7/1/2021 071666 TETRATECH INC 51751168 Description/Account Total RELEASE OF LIENS FOR FINANCE releases of liens 421.000.74.534.80.49.00 release of liens 423.000.75.535.80.49.00 Total FAC MAINT- WORK WEAR P. CLEF FAC MAINT- WORK WEAR P. CLEF 001.000.66.518.30.24.00 10.4% Sales Tax 001.000.66.518.30.24.00 Total FIRE STATION 16 - PARTS AND LAB FIRE STATION 16 - PARTS AND LAB 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total EOJA SERVICES THRU 5/31/21 EOJA SERVICES THRU 5/31/21 421.000.74.594.34.41.00 Total PM SUPPLIES: PAINT, NUTS PM SUPPLIES: SPRAY PAINT, NUT, 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total EOFA SERVICES THRU 5/21/21 EOFA SERVICES THRU 5/21/21 7.3.c Page: 25 a� L 3 c �a Amoun y 0 13,727.01 0 U d L_ 200.0( N 200.0( 400.0( m c d 197.5E -a c �a 20.5E — 218.1 �a a E 1,064.3E 4- 110.6� 0 1,175.0' c L Q a Q 459,910.& 459,910.& 0 ti 0 116.8E . R U 12.1 , 129.0E aD E t U �a Q Page: 25 Packet Pg. 196 vchlist 07/01 /2021 7:43:15AM Voucher List City of Edmonds 7.3.c Page: 26 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 247997 7/1/2021 071666 TETRATECH INC (Continued) 422.000.72.594.31.41.00 12,192.1( Tota I : 12,192.1( 247998 7/1/2021 066056 THE SEATTLE TIMES 6959 CREATIVE DISTRICT DIGITALADVE CREATIVE DISTRICT DIGITAL ADVE 001.000.61.558.70.41.40 2,300.0( Total : 2,300.0( 247999 7/1/2021 076946 TSERENDAVAA, ARIUNTULGA 06212021 MONGOLIAN 9Z0160300 MONGOLIAN 9Z0160300 001.000.23.512.50.41.01 100.0( Tota I : 100.0( 248000 7/1/2021 070774 ULINE INC 135232684 WWTP: PO 606 SQUEEGEE & HANI PO 606 SQUEEGEE & HANDLE 423.000.76.535.80.31.00 318.0( Freight 423.000.76.535.80.31.00 16.0, 10.4% Sales Tax 423.000.76.535.80.31.00 34.7z Total : 368.7E 248001 7/1/2021 077070 UNITED RECYCLING & CONTAINER 137596 STORM - DUMP FEES STORM - DUMP FEES 422.000.72.531.10.49.00 840.0( Tota I : 840.0( 248002 7/1/2021 067086 WASHINGTON CRANE AND HOIST CO 0045372-IN WWTP: PO 565 2021 YRLY INSPEC' PO 565 2021 YRLY INSPECT+PRE\ 423.000.76.535.80.48.00 1,320.0( 10.4% Sales Tax 423.000.76.535.80.48.00 137.2E Total: 1,457.21 248003 7/1/2021 075635 WCP SOLUTIONS 12305192 PARKS FACILITY MAINT SUPPLIES PARKS FACILITY MAINT SUPPLIES Page: 26 Packet Pg. 197 vchlist 07/01 /2021 7:43:15AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 248003 7/1/2021 075635 WCP SOLUTIONS (Continued) 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 12311119 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 Total 248004 7/1/2021 072634 WHISTLE WORKWEAR 555422 SEWER - WORK WEAR D.LEDER SEWER - WORK WEAR D.LEDER 423.000.75.535.80.24.00 9.8% Sales Tax 423.000.75.535.80.24.00 Total 248005 7/1/2021 075214 WILING, EDWARD 58483 CHINESE XZ0795131 CHINESE XZ0795131 001.000.23.512.50.41.01 Total: 248006 7/1/2021 011900 ZIPLY FIBER 253-007-4989 SEAVIEW RESERVOIR TELEMETR) SEAVIEW RESERVOIR TELEMETR) 421.000.74.534.80.42.00 253-012-9166 TELEMETRY CIRCUIT LINES TELEMETRY CIRCUIT LINES 421.000.74.534.80.42.00 TELEMETRY CIRCUIT LINES 423.000.75.535.80.42.00 253-012-9189 WWTP: 6/25-7/24/21 AUTO DIALER 6/25-7/24/21 AUTO DIALER - 1 VOI 423.000.76.535.80.42.00 253-014-8062 TELEMETRY CIRCUIT LINE TELEMETRY CIRCUIT LINE 7.3.c Page: 27 aD L 3 c �a Amoun N 0 a aD 2,062.8( 'D r U d 214.5< N 637.6( t U 66.3' 4 2,981c d M c �a 184.9E o 18.1< a 203.11 U 0 100.0( ii 100.0( c L Q a Q 31.1, N 0 ti 162.7' o E 302.1, to c 41.5E E t U �a Q Page: 27 Packet Pg. 198 vchlist 07/01 /2021 7:43:15AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 248006 7/1/2021 011900 ZIPLY FIBER (Continued) 253-017-4360 425-712-8347 425-771-0158 425-771-5553 425-776-3896 509-022-0049 248007 7/1/2021 078337 DANIEL & CAREEN SNOW 3-24825 88 Vouchers for bank code : usbank 88 Vouchers in this report PO # 7.3.c Page: 28 a� L 3 c �a Description/Account Amoun y 0 a 421.000.74.534.80.42.00 aD 19.8 � -0 TELEMETRY CIRCUIT LINE U 423.000.75.535.80.42.00 36.9( .mL TELEMETRY CIRCUIT LINE TELEMETRY CIRCUIT LINE 421.000.74.534.80.42.00 47.01 TELEMETRY CIRCUIT LINE U 423.000.75.535.80.42.00 87.3,1 CIVIC CENTER ELEVATOR PHONE CIVIC CENTER ELEVATOR PHONE 001.000.66.518.30.42.00 75.0( c FIRE STATION #16 ALARM AND FA} sa FIRE STATION #16 ALARM AND FA} o 001.000.66.518.30.42.00 141.5" WWTP: 6/25-7/24/21 AUTO DIALER: a 6/25-7/24/21 AUTO DIALER:1 BUS. 423.000.76.535.80.42.00 132.8E 'ji FRANCES ANDERSON CENTER AL, FRANCES ANDERSON CENTER FIF o 001.000.66.518.30.42.00 141.5' LIFT STATION #2 VG SPECIAL ACCI o LIFT STATION #2 VG SPECIAL ACCI a a 423.000.75.535.80.42.00 26.4, Q Total : 1,246.01 N #40273971-810-CJ4 UTILITY REFUI\ c #40273971-810-CJ4 Utility refund du( ti 411.000.233.000 243.4 � N Total: 243.4, E .ii Bank total : 1,083,293.7' u c Total vouchers : 1,083,293.7' t U �a Q Page: 28 Packet Pg. 199 vchlist 07/01 /2021 7:43:15AM Bank code : usbank Voucher Date Vendor Voucher List City of Edmonds Invoice PO # Description/Account 7.3.c Page: 29 Amoun Page: 29 Packet Pg. 200 7.3.d vchlist 06/30/2021 11:36:02AM Bank code : usbank Voucher Date Vendor 6252021 6/25/2021 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account 0091 US BANK - MAY 10-PACK AWC JOB POSTINGS 001.000.22.518.10.41.40 APA WA JOB POSTING - DEV SVCS 001.000.22.518.10.41.40 IPMA HR JOB POSTINGS - SAFETY 001.000.22.518.10.41.40 APA JOB POSTING - DEV SVCS. DIE 001.000.22.518.10.41.40 0747 PW CC - 6/7/2021 ITUNES - MONTHLY CHARGE FOR 001.000.65.518.20.31.00 0881 TOWN & COUNTRY CONFERENCE TOWN & COUNTRY CONFERENCE 001.000.23.512.50.43.00 NACM 2021 ANNUAL CONFERENCE 001.000.23.512.50.49.00 PRICELINE - FLIGHT & CAR RENTA 001.000.23.512.50.43.00 1522 1522 SHANNON BURLEY CREDIT C FASTSIGNS: FLOWER PROGRAM T 001.000.64.576.81.31.00 LIFETIME: WALKABLE MAIN STREE 001.000.64.571.22.35.00 ISSUU: DIGITAL CRAZE 001.000.64.571.22.49.00 AMAZON: REC SUPPLIES: CANOPN 001.000.64.571.22.31.00 AMAZON: ADMIN SUPPLIES: KEYB( 001.000.64.571.21.31.00 PAYPAL: LEAGUE LINEUP: ONLINE 001.000.64.571.25.31.00 AMAZON: ADMIN SUPPLIES: PAPEE 001.000.64.571.21.31.00 Page: 1 m L 3 c ea Amoun 00 a m 350.0( m =a 100.0( Y m 300.0( u 295.0( a� 0.9� 0 221.0� a 650.0( 814.11 o Ta 0 341.4 -, o. a Q 1,501.6� N 39.0' N m 0 36.6E m L 35.3, 3 c d 99.9E E t 33.6 1 Q Page: 1 Packet Pg. 201 vchlist 06/30/2021 11:36:02AM Bank code : usbank Voucher Date Vendor 6252021 6/25/2021 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) AMAZON: ADMIN SUPPLIES: MEETI 001.000.64.571.21.31.00 AMAZON: ADMIN SUPPLIES: MOUS 001.000.64.571.21.31.00 1522 CREDIT FOR RETURNED ITEM: AM. CREDIT FOR RETURNED ITEM: AM. 001.000.64.571.21.31.00 1558 ADOBE, DUO, ZOOM, SOLARWIND; Amazon - Amcrest 1080P Webcam fc 512.000.31.518.88.31.00 Amazon - Falcon Dust off compresse, 512.000.31.518.88.31.00 Best Buy - Logitech MK850 Wireless 512.000.31.518.88.31.00 Adobe Premiere Pro Creative Cloud 512.000.31.518.88.48.00 Zoom - Cloud recording monthly (IT), 512.000.31.518.88.42.00 Zoom - Cloud recording monthly (IT), 001.000.23.512.50.42.00 Zoom - Cloud recording monthly (IT), 001.000.11.511.60.42.00 Zoom - Cloud recording monthly (IT), 001.000.61.557.20.42.00 Solarwinds -Kiwi Syslog Server Singl( 512.000.31.518.88.48.00 Duo.com - MFA monthly qty 90 512.000.31.518.88.48.00 Rev.com - Zoom Live Captions add o 512.000.31.518.88.48.00 Amazon - Elgato Cam Link 4K Comp, 512.000.31.518.88.31.00 Amazon - APC UPS Battery replacerr 512.000.31.518.88.31.00 7.3.d Page: 2 m L 3 c Amoun .y 0 a m 21.0E m L 26.4E `a N Y m -35.3, w m 125.0( (D 14.6z 88.3� �a a 450.3( E 44.1 E U 0 54.1( 0 44.1 E a Q 44.1 E N 122.5( N m 270.0( m L 40.0( 3 c a� 156.3, E t 56.0( Q Page: 2 Packet Pg. 202 vchlist 06/30/2021 11:36:02AM Bank code : usbank Voucher Date Vendor 6252021 6/25/2021 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 1814 BENNETT -1814 06/07/21 FUEL - FBINAA RETREAT - TWISP, 001.000.41.521.40.43.00 FUEL- WASPC CONF, KENNEWICN 001.000.41.521.40.43.00 LODGING - WASPC CONF - BENNE 001.000.41.521.40.43.00 1880 1880 PARKS CREDIT CARD SURVEY MONKEY: RECREATION S 001.000.64.571.22.49.00 AMAZON: REC SUPPLIES: CORNH( 001.000.64.571.22.35.00 AMAZON: REC SUPPLIES: PAPER 001.000.64.571.22.31.00 AMAZON: REC SUPPLIES: 4 IN A R( 001.000.64.571.22.31.00 AMAZON: ADMIN SUPPLIES: CARTI 001.000.64.571.21.31.00 AMAZON: COMB BINDING SPINES 001.000.64.571.22.31.00 AMAZON: ADMIN SUPPLIES: ARCH 001.000.64.571.21.31.00 AMAZON: LEAP SUPPLIES: TOYS, 001.000.64.571.30.31.00 AMAZON: REC SUPPLIES: FURNITI 001.000.64.571.22.31.00 AMAZON: ADMIN SUPPLIES: IN CAI 001.000.64.571.21.31.00 LIFETIME: WALKABLE MAIN STREE 001.000.64.571.22.35.00 1885 PD 2 -1885 06/07/21 CAR RENTAL - ROBINSON - BOISE 001.000.41.521.40.43.00 LODGING - ROBINSON - TRAINING 7.3.d Page: 3 m L 3 c Amoun .y 0 a m 49.9� =a 73.4E ui Y m 438.7( m 423.9z a0i 418.0, 41.9z �a a 226.3( E 101.1( U 0 17.6E 0 441.5( a Q 84.0E N 54.7, N m 86.0� m L 5,431.4� 3 c a� E 124.0E �a a Page: 3 Packet Pg. 203 vchlist 06/30/2021 11:36:02AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 6252021 6/25/2021 062693 US BANK (Continued) 1937 PO # Description/Account 001.000.41.521.40.43.00 FLEET CC - 6/7/2021 FISHERIES SUPPLY- STORM & FLE 422.000.72.531.40.31.00 FISHERIES SUPPLY- STORM & FLE 511.000.77.548.68.31.10 SHEAR COMFORT - UNIT 227 PART 511.000.77.548.68.31.10 AMAZON - FLEET SUPPLIES 511.000.77.548.68.31.20 AMAZON - E184PO PARTS 511.100.77.594.48.64.00 AMAZON - E187WR PARTS 511.100.77.594.48.64.00 AMAZON - UNIT 3 PARTS/ HITCH PI 511.000.77.548.68.31.10 WA DOR - UNDERGROUND STORA 511.000.77.548.68.49.00 AMAZON - FLEET BATTERIES 511.000.77.548.68.31.20 AMAZON - UNIT 3 IGNITION BLANK 511.000.77.548.68.31.10 TALLEY - E185PO PARTS 511.100.77.594.48.64.00 EMERALD CITY HARLEY - UNIT 928 511.000.77.548.68.31.10 CHAMPION BOLT SUPPLY - UNIT 1 511.000.77.548.68.31.10 AMAZON - UNIT 35 PARTS 511.000.77.548.68.31.10 VIBCO - UNIT 43 PARTS 511.000.77.548.68.31.10 TALLEY - UNIT 282 PARTS 511.000.77.548.68.31.10 7.3.d Page: 4 m L 3 c Amoun .y 0 a 787.4- m L 19.9( =a N 19.8� m t 59.0( m 16.4z 19.8z 780.5< �a a 29.5, E 569.3E U 0 13.2z 0 12.0l a a Q N 551.2E N m 42.1, m L 232.5E 3 c 417.3' E t 81.2 Q Page: 4 Packet Pg. 204 vchlist 06/30/2021 11:36:02AM Bank code : usbank Voucher Date Vendor 6252021 6/25/2021 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) UPS STORE UNIT 101 PARTS RETL 511.000.77.548.68.49.00 HARBOR FREIGHT - E182PO 26" TC 511.100.77.594.48.64.00 2519 PD 1 -2519 06/07/21 SHIP TO WSP CRIME LAB 21-8242 001.000.41.521.10.42.00 SHIP TO SORENSON FORENSICS 001.000.41.521.10.42.00 HWANG-FIREARMS INST HOTEL-W 001.000.41.521.40.43.00 SHIP TO WSP CRIME LAB 21-7130, 001.000.41.521.10.42.00 SHIP TO ISLAND COUNTY SHERIFF 001.000.41.521.10.42.00 SHIP TO SPD PROPERTY UNIT 001.000.41.521.10.42.00 SHIP TO WHATCOM CO SHERIFF 001.000.41.521.10.42.00 SHIP TO SPD PROPERTY UNIT 001.000.41.521.10.42.00 SHIP TO WSP TOXICOLOGY LAB 001.000.41.521.10.42.00 SHIP TO FED WAY PD EVIDENCE 001.000.41.521.10.42.00 SHIP TO WSP CRIME LAB 20-20237 001.000.41.521.10.42.00 SHIP TO WSP TOXICOLOGY LAB 001.000.41.521.10.42.00 SNIPERCRAFT CLASS - BORST - S' 628.000.41.589.40.31.00 2985 WWTP: DOE 2021-22 BIOSOLIDS P Vendor: Royceu.com: Jon Clay - 423.000.76.535.80.49.71 7.3.d Page: 5 m L 3 c Amoun .y 0 a m 14.3, m L 242.8, 'a N Y m 23.3< 95.0, m c aD 532.3( c �a 22.8- o 23.7E a 16.9( •� U 37.9< 0 37.9' o L a 19.3E Q 39.1 , N LO N 22.8" w 0 m 16.1E 3 800.0( E t 69.0( a Page: 5 Packet Pg. 205 vchlist 06/30/2021 11:36:02AM Bank code : usbank Voucher Date Vendor 6252021 6/25/2021 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Amazon - PO 560: Walk. Belt Lubrica 423.000.76.535.80.31.00 Amazon PO 560 Walking Belt 423.000.76.535.80.48.00 AWC: Op 3 Exam Prep - online cours 423.000.76.535.80.49.71 TPC Training Co.: Lucas John Electri( 423.000.76.535.80.49.71 Amazon: PO 570 for WD-40 $71.96+; 423.000.76.535.80.31.00 Amazon: PO 493 blue pens 423.000.76.535.80.31.00 2021-22 DOE Annual Biosolids Solid: 423.000.76.535.80.49.00 Convenience fee for paying for DOE 423.000.76.535.80.49.00 Amazon: PO 585 C-Fold Towels ($80 423.000.76.535.80.31.00 ($Amazon: PO 585 Faucet & Tote 423.000.76.535.80.48.00 3048 THOMPSON -3048 06/07/21 SWAT TRAINING SUPPLIES 628.000.41.589.40.31.00 WHITEBOARDS FOR TRAINING 001.000.41.521.40.35.00 WHITEBOARD & DESK SUPPLIES 001.000.41.521.40.31.00 SWAT TRAINING SUPPLIES 628.000.41.589.40.31.00 PERSONAL TRAUMA KITS (10) 001.000.41.521.40.31.00 AWARD PLAQUES & ENGRAVING 001.000.41.521.10.31.00 SHIP LIGHTS FOR REPAIR 7.3.d Page: 6 m L 3 c Amoun .y 0 a m 23.1 E m L 118.0E `a N Y 249.9E t 246.0E +� w m c 79.4z 18.1- 956.0E �a a 40.1 E E 89.1E U 4- 0 91.6( 0 L a 729.1( Q 299.3f N LO N 32.9E W 0 m 574.7< 3 572.9" E 249.9E �a Q Page: 6 Packet Pg. 206 vchlist 06/30/2021 11:36:02AM Bank code : usbank Voucher Date Vendor 6252021 6/25/2021 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.41.521.10.42.00 BURKLANE SHOES 001.000.41.521.11.24.00 MCINTYRE SUPV TRAINING 001.000.41.521.40.49.00 LUNCH FOR 2 CPSM AUDITORS 001.000.41.521.10.43.00 SHIPPING EQUIPMENT 001.000.41.521.10.42.00 HEADSET FOR PSA 001.000.41.521.11.31.00 HON CHAIR FOR DETECTIVE 001.000.41.521.21.35.00 BORST - NTOA MEMBERSHIP 001.000.41.521.40.49.00 CR 123 BATTERIES 001.000.41.521.10.31.00 BORST- NTOA CLASS 001.000.41.521.40.49.00 HON CHAIR FOR PSA 001.000.41.521.11.35.00 CASE OF KLEENEX 001.000.41.521.10.31.00 OFFICE SUPPLIES 001.000.41.521.10.31.00 CASE OF PURELL SANITIZER 001.000.41.521.10.31.00 FRAMED PROMOTION CERTIFICAT 001.000.41.521.10.31.00 TRIAL OF ADOBE SOFTWARE 001.000.41.521.40.31.00 3048 ADOBE ACROBAT PRO & WHILE Y( TRIAL OF ADOBE SOFTWARE REFI 001.000.41.521.40.31.00 7.3.d Page: 7 m L 3 c Amoun .y 0 a 19.3( 82.7z =a 295.0( ui Y m 44.6E 136.4< m c a� 0.2z c �a 386.1( o 35.0( a 136.3z •� U 239.0E o R 440.5( o L a 43.9, Q 57.3E N LO N 47.4, w 0 m 390.0E 3 16.5E E t -16.5E Q Page: 7 Packet Pg. 207 vchlist 06/30/2021 11:36:02AM Bank code : usbank Voucher Date Vendor 6252021 6/25/2021 062693 US BANK Voucher List City of Edmonds Invoice (Continued) 3915 4171 4474 4697 PO # Description/Account S AMAZON - WHILE YOU WERE OUT 001.000.41.521.10.31.00 SHOPE US BANK Independent Publishers- 001.000.62.524.10.31.00 10.4% Sales Tax 001.000.62.524.10.31.00 MCCLURE -4171 06/07/21 iCLOUD MONTHLY STORAGE PLAN 001.000.41.521.40.41.40 DOODLE SCHEDULING SUBSCRIP- 001.000.41.521.40.31.00 BIRTHDAY CLUB POSTCARDS 001.000.41.521.40.41.40 GUIDANCE FOR LEO MEDICAL EVP 001.000.22.521.10.41.00 COUNCIL VISA SUPPLIES Amazon Prime - pencils 001.000.11.511.60.31.00 Amazon Prime - Council notebooks 001.000.11.511.60.31.00 TAOTRONICS HEADSET TaoTronics headset 001.000.21.513.10.35.00 USB adapter 001.000.21.513.10.35.00 Canva subscription 001.000.21.513.10.49.00 Edmonds Chamber Luncheon May 2( 001.000.21.513.10.49.00 retirement poster framing Hope 001.000.21.513.10.41.00 10.4% Sales Tax 001.000.21.513.10.35.00 7.3.d Page: 8 m L 3 c Amoun .y 0 a m -4.4( m L 55.7< ui Y m 5.7� w m 0.9£ (D 83.4( 28.7( �a a 195.0( E U 3.6 0 R 47.5£ p L Q N 9.9� N co 12.9E m L 5.0( 3 c a� 38.9� E t 6.1E a Page: 8 Packet Pg. 208 vchlist 06/30/2021 11:36:02AM Bank code : usbank Voucher Date Vendor 6252021 6/25/2021 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 10.4% Sales Tax 001.000.21.513.10.41.00 4929 DEV SERVICES US BANK REV 001.000.62.558.60.41.00 GMR Transcriptioin Svcs- 001.000.62.558.60.41.00 Amazon- 001.000.62.524.10.31.00 Amazon- 001.000.62.524.10.35.00 GMR Transcription- 001.000.62.558.60.41.00 Zoom Subscription- 001.000.62.524.10.49.00 Amazon- 001.000.62.524.10.31.00 Congress for the New- 001.000.62.524.10.49.00 Amazon- 001.000.62.524.10.31.00 Click2Mail- 001.000.62.558.60.41.40 GMR Transcription- 001.000.62.558.60.41.00 Zoom- 001.000.62.524.10.49.00 Adobe- 001.000.62.524.10.49.00 GMR Transcription- 001.000.62.558.60.41.11 Amazon- 001.000.62.524.10.31.00 Click2Mail- 7.3.d Page: 9 m L 3 c Amoun .y 0 a m 4.0-, m L 108.7E ui Y m 1.0( 37.9< m c aD 55.1E c �a 195.7E o 88.3, a 36.91 •� U 150.0( o R 17.7E 0 L a 141.7E a 144.0( N LO N 220.6� w 0 m 117.0( 3 236.2E E 18.7E �a a Page: 9 Packet Pg. 209 vchlist 06/30/2021 11:36:02AM Bank code : usbank Voucher Date Vendor 6252021 6/25/2021 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.62.558.60.41.40 Seattle Times monthly subscription- 001.000.62.524.10.49.00 MailChimp monthly subscription 001.000.62.524.10.49.00 5593 CITY CLERK'S CC PAYMENT wapro training for nick Falk 001.000.25.514.30.49.00 IMC membership for scott passey 001.000.25.514.30.49.00 amazon office supplies 001.000.25.514.30.31.00 5639 PAYFLOW PAYMENT PROCESSOR Payflow payment processor 001.000.62.524.20.49.00 Payflow payment processor 001.000.62.558.60.49.00 Payflow payment processor 001.000.67.518.21.49.00 5919 5919 FRANCES CHAPIN CREDIT CE AMAZON: WALKABLE MAIN STREE 001.000.64.571.22.31.00 5923 CS/ECON DEV CREDIT CARD MAY Mailchimp for issuing bulletins for 001.000.61.558.70.49.00 Survey Monkey Subscription 001.000.61.558.70.41.00 OfficeSpace website listing for May 2( 001.000.61.558.70.41.00 Diversity Commission 4th of July Pars 001.000.61.557.20.49.00 Daily Journal of Commerce Subscript 001.000.61.558.70.49.00 10.4% Sales Tax 7.3.d Page: 10 m L 3 c Amoun .y 0 a 149.1� 58.5( =a 23.1, ui Y m t 60.0( w m 240.0( W 251.7,1 0 14.8( sa a 14.8( .E ca U 14.8( o R 0 198.6E a a Q 34.2- N LO N 384.0( 0 m 100.0( •3 35.0( E 265.0( �a a Page: 10 Packet Pg. 210 vchlist 06/30/2021 11:36:02AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 6252021 6/25/2021 062693 US BANK (Continued) 6654 7565 7573 7573 7573 PO # Description/Account 001.000.61.558.70.41.00 SULLIVAN CC - 6/7/2021 ONLINE VAC SHOP - FAC MAINT Sl 001.000.66.518.30.31.00 TAP PLASTICS - CITY HALL SUPPLI 001.000.66.518.30.31.00 BLINDS.COM - CITY HALL 001.000.66.518.30.31.00 STRUM -7565 06/07/21 FUEL - INSTRUCT M/C CLASS 001.000.41.521.40.43.00 SMITH -7573 05/06/21 JUTE TUGS FOR K9 001.000.41.521.26.31.00 WAPRO SPRING CONF - SMITH 001.000.41.521.40.49.00 WAPRO SPRING CONF - KERN 001.000.41.521.40.49.00 WAPRO SPRING CONF - BROMAN 001.000.41.521.40.49.00 FUEL -TRAVEL TO DRUG BURN - OF 001.000.41.521.10.43.00 LEIRA TRAINING - SMITH 001.000.41.521.40.49.00 CREDIT FOR RADIO PARTS CREDIT FOR RADIO PARTS RETUR 001.000.41.521.22.31.00 SMITH -7573 06/07/21 BATTERY FOR AGENT ALARM 001.000.41.521.22.31.00 TARGETS 628.000.41.589.40.31.00 COURT RECORD -FIREARM TX 001.000.41.521.11.31.00 7.3.d Page: 11 m L 3 c Amoun .y 0 a 39.9z m L 27.3, =a N 114.3E m t 120.5E m c a� 91.5z c �a 131.2E o �a 60.0( a E 60.0E u 0 60.0( 0 30.0( a a Q 150.0E " N LA N -639.0( w 0 m 41.2 , 3 c 325.7z E t 4.7E +° Q Page: 11 Packet Pg. 211 vchlist 06/30/2021 11:36:02AM Bank code : usbank Voucher Date Vendor 6252021 6/25/2021 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 8017 ENGINEERING CREDIT CARD MAY Lynch- calculator, ipad case, usb cart 001.000.67.518.21.49.00 Office boxes 001.000.67.518.21.49.00 Richardson, Hall- webcams 001.000.67.518.21.49.00 Hall- MRSC webinar training 001.000.67.518.21.49.00 Griggs- Timemark supplies 001.000.67.518.21.48.00 E7DC SNO CO PERMIT AND FEES 112.000.68.595.61.41.00 E7DC SNO CO PERMIT AND FEES 125.000.68.595.61.41.00 E7DC SNO CO PERMIT AND FEES 126.000.68.595.61.41.00 E7DC SNO CO PERMIT AND FEES 422.000.72.594.31.41.00 E21 CA Click 2 Mail 112.000.68.542.30.41.00 E21 CA Click 2 Mail 125.000.68.542.30.41.00 E21 CA Click 2 Mail 126.000.68.542.30.41.00 8240 CREDIT FOR DEPOSIT CREDIT FOR DEPOSIT ON MOTEL 001.000.39.565.40.41.00 8240 HARDW ICK -8240 06/07/21 HOMELESS HOUSING FOR AH 001.000.39.565.40.41.00 MINI MEDIC KITS FOR SWAT 628.000.41.589.40.31.00 HOMELESS HOUSING FOR AH 7.3.d Page: 12 m L 3 c Amoun .y 0 a m 62.1 < =a 31.0- ui Y m 87.1, 60.0( m c a� 68.3' c �a 402.0 , o 49.5E a 134.& •E z 18.1< p R 47.9E 0 L a 171.7( Q 127.9( N N m -140.0( m L 3 170.0( E 734.4z �a a Page: 12 Packet Pg. 212 vchlist 06/30/2021 11:36:02AM Bank code : usbank Voucher Date Vendor 6252021 6/25/2021 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.39.565.40.41.00 HOMELESS HOUSING/DEPOSIT - T 001.000.39.565.40.41.00 8474 8474 JESSE CURRAN CREDIT CAR AMAZON: PM SUPPLIES: PRINTER 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: HEDPAK 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: BABY CH) 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: RAIN PAN 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: RAIN JAC 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: BACKPAC 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: RUBBER 1 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: SPRAY PA 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: SAFETY C 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: GLOVES 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: MOBILITY 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: SAFETY C 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: WORK GL 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: SLUG KIL 001.000.64.576.81.31.00 AMAZON: PM SUPPLIES: RAIN GEP 001.000.64.576.80.31.00 7.3.d Page: 13 m L 3 c Amoun .y 0 a 85.0( 219.5E =a N 52.9z m t 54.Of m 224.1- (D 22.01 35.7, �a a 82.2z E 27.9� U 0 19.9E 0 59.9E a Q 209.I,, N 33.1- N m 117.1E m L 35.3< 3 c 143.5( E t 65.2z Q Page: 13 Packet Pg. 213 vchlist 06/30/2021 11:36:02AM Bank code : usbank Voucher Date Vendor 6252021 6/25/2021 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) AMAZON: PM SUPPLIES: TREE WA 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: SEASONP 001.000.64.576.80.31.00 8474 AMAZON RUBBERMAID DOMED TC AMAZON: RUBBERMAID DOMED T( 001.000.64.576.80.31.00 8842 GFOA & WFOA WEBINARS FOR D GFOA - Accounting & Financial Repo 001.000.31.514.23.49.00 WFOA - Fleet Management from a Fii 001.000.31.514.23.49.00 9573 AMAZON PRIME BUSINESS MEMBE Amazon Prime Business Annual Merr 001.000.39.518.61.49.00 9821 GREENMUN -9821 06/07/21 ALLEN - HOTEL -FIREARMS INST W 001.000.41.521.40.43.00 HWANG-HOTEL-FIREARMS INST W 001.000.41.521.40.43.00 ALLEWHOTEL-FIREARMS INST Wl< 001.000.41.521.40.43.00 iCLOUD MONTHLY STORAGE 001.000.41.521.40.31.00 VCQB INST TRAINING - GAGNER 001.000.41.521.40.49.00 VCQB INST TRAINING - STANLEY 001.000.41.521.40.49.00 TLO SEARCHES FOR MAY 001.000.41.521.21.41.00 BID-9798 BID/ED! CREDIT CARD MAY 2021 Supplies - Ink Cartridges 140.000.61.558.70.31.00 My Edmonds News May Advertising 7.3.d Page: 14 m L 3 c Amoun .y 0 a m 79.4E m L 72.8, 'a N Y m -126.9E w m 85.0( W M 100.0( 0 L 1,434.1( a E 532.3E u 0 425.8z 0 532.3( a a Q N 1,500.0( N to 1,500.0( m L 82.8" 3 c E 99.2E a Page: 14 Packet Pg. 214 vchlist 06/30/2021 11:36:02AM Bank code : usbank Voucher Date Vendor 6252021 6/25/2021 062693 US BANK 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 140.000.61.558.70.41.40 Facebook Advertisments May 140.000.61.558.70.41.40 Zoom Subscription June 2021 140.000.61.558.70.49.00 Total Bank total Total vouchers 7.3.d Page: 15 m L 3 c Amoun .y 0 a 55.0( 316.1, m =a 16.5z ui 41, 610.5: t 41, 610.5: w 41,610.5: c �a 0 L Q C G V 4- 0 0 L Q a r N LA N w O d L 3 c as E a Page: 15 Packet Pg. 215 7.3.e vchlist 06/30/2021 11:54:42AM Bank code : usbank Voucher Date Vendor 6302021 6/30/2021 062693 US BANK 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account 3355 MOLES CC 6/7/2021 AMAZON - (ACCIDENTAL CHARGE 111.000.68.542.90.31.00 Total Bank total Total vouchers : Page: 1 m L 3 c ea Amoun 00 a 0 0 18.7E m 18.7E '0 N 18.7E 0 L Q G 2 V 4- 0 El 3 El Page: 1 Packet Pg. 216 7.3.f PROJECT NUMBERS (By Project Title) Protect Engineering Accounting Project Funding Project Title Number Number 174th St. & 71st Ave Storm Improvements c521 STM 175th St. SW Slope Stabilization c560 E21 FB STM 2018 Lorian Woods Stud s018 W8FA SWR 2019 Sewerline Replacement Project c516 EBGA STM 2019 Storm Maintenance Project c525 EBFC WTR 2019 Swedish Waterline Replacement c523 EBJA �019 Traffic Calming am 611sw STIR 2019 Traffic Signal Upgrades i045 E9AD [UTILITIES 2019 Utility Rate & GFC Update s020 WTR 2019 Waterline Overlay i043 E9CB �2019 Waterline Replacement STIR 2020 Guardrail Installations i046 EOAA erlay Program STIR 2020 Pedestrian Safety Program i049 EODB 020 Pedestrian Task Force STIR 2020 Traffic Calming i048 EOAC STIR 2020 Traffic Signal Upgrades i047 EOAB STIR 2020 Waterline Overlay i053 EOCC STIR 2021 Guardrail Installations i057 E21AB STIR 2021 Overlay Program i051 E21CA 1h STIR 2021 Pedestrian Task Force SWR 2021 Sewer Overlay Program i060 E21CC LSTM 2021 Stormwater Overlay Program STIR 2021 Traffic Calming i056 E21AA �021 Waterline Overlay Program i059 E21CB STIR 220th Adaptive i028 EBAB 228th St. SW Corridor Improvements STIR 238th St. Island & Misc. Ramps i037 EBDC Moor 238th St. SW Walkway (100th Ave to 104th Ave) c423 VE73DB STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA 76th Ave Overlay (196th St. to OV i052 E20CB STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STIR 76th Ave W at 212th St SW Intersection Improveme V c368 E1 CA STIR 84th Ave W Overlay from 220th to 212th i031 EBCC STIR 89th PI W Retaining W- i025 E7CD STIR ADA Curb Ramps i033 EBDB IFSTIR Admiral Way Pedestrian Crossing � i040 E9D� STIR Audible Pedestrian Signals i024 E7AB LSTM Ballinger Regional Facility Pre -Design s022 STIR Bikelink Project c474 ESDA Citywide Bicycle Improvements Project i050 SWR Citywide CI PIP Sewer Rehab Phase II c488 E6GB Citywide Pedestrian Crossing Enhancement i026 STIR Citywide Protected/Permissive Traffic Signal Conversion 1015 E6AB PRK Civic Center Playfield (Construction) OMA Revised 6/23/2021 Packet Pg. 217 7.3.f PROJECT NUMBERS (By Project Title) Protect Engineering Accounting Project Funding Project Title Number Number PRK Civic Center Playfield (Design) c536 EOMA Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Reh STR Edmonds Street Waterfront Connector c478 ESDB WTR Elm St. Waterline Replacement c561 STR Elm Way Walkway from 8th Ave to 9th Ave i058 E21 DA LWTR Five Corners Reservoir Re -coating PM Fourth Avenue Cultural Corridor c282 EBMA Hwy 99 Gateway Revitalization STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study SWR Lift Station #1 Basin & Flow Study c461 E4GC Minor Sidewalk Program STM NPDES (Students Saving Salmon) m013 E7FG Official Street Map & Sidewalk Plan Update s025 EONA STM OVD Slope Repair & Stabilization m105 E7FA ville Creek Flow Reduction Improvements STM Perrinville Creek Recovery Study s028 E21 FC WTR Phase 11 Annual Water Utility Replacement Project WTR Phase 12 Annual Water Utility Replacement Project c558 E21JA STM Phase 2 Annual Storm Utility Replacement Project c547 SWR Phase 8 Annual Sewer Replacement Project c548 EOGA Phase 9 Annual Sewer Replacement Project c559 FAC PW Concrete Regrade & Drainage South c502 E9MA SWR Sanitary Sewer and Stormwater Pipe Rating Services c562 STM Seaview Park Infiltration Facility c479 ESFD STM _ Seaview Park Infiltration Facility Phase 2 c546 WWTP Sewer Outfall Groundwater Monitoring c446 E4HA evitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) i055 UTILITIES Standard Details Updates solo ESNA torm Drain Improvements @ 9510 232nd St. SW c495 STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements J111111111111111hL c354 E1 DA STR Trackside Warning System c470 ESAA STR ,ni��..u,,. av (3rd 4th i044 E9DC PRK Waterfront Development & Restoration (Construction) c544 E7MA Waterfront Development & Restoration (Design" c496 E7MA J §§MLRK PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA Willow Creek Daylighting/Edmonds Marsh Restoration c435 WWTP WWTP Outfall Pipe Modifications c481 ESHA Yost & Seaview Reservoir Assessment s026 PRK Yost Park Infiltration Facility c556 E21 FA Revised 6/23/2021 Packet Pg. 218 7.3.f PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number Project Title STR EOAA i046 11111PFZ020 Guardrail Installations STR EOAB i047 2020 Traffic Signal Upgrades STR EOAC i048 2020 Traffic Calming STR EOCA i042 2020 Overlay Program STR EOCC _ i053 2020 Waterline Overlay STR EODA s024 2020 Pedestrian Task Force 2020 Pedestrian Safety Progra STR EODC i050 Citywide Bicycle Improvements Project c546_1 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project c54;K Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project s026 Yost & Seaview Reservoir Assessment PRK EOMA c551 Civic Center Playfield (Construction) c536 layfield (Design) GF EONA s025 Official Street Map & Sidewalk Plan Update c368 th Ave W at 212th St SW Intersection Improvements STR E1 DA c354 Sunset Walkway Improvements E20CB i052 76th Ave"veT (196th St. to OVD) STR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) E20FC c552 Perrinville Creek Flow Reduction Improvemen STR E21AA i056 2021 Traffic Calming 2021 Guardrail Installations STR E21 CA i051 2021 Overlay Program 2021 Waterline Overlay Program SWR E21 CC i060 2021 Sewer Overlay Program 2021 Stormwater Overlay Program STR E21 DA i058 Elm Way Walkway from 8th Ave to 9th Ave i062 2021 Pedestrian Task Force PRK E21 FA c556 Yost Park Infiltration Facility 56 ilization STM E21 FC s028 Perrinville Creek Recovery Study 559 nnual Sewer Replacement Project SWR E21GB c562 Sanitary Sewer and Stormwater Pipe Rating Services Wr E�A c558 Phase 12 Annual Water Utility Replacement Proj WTR E21JB c561 Elm St. Waterline Replacement STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration E4FD c436 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station c461 Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring 4Mdmonds Fishing Pier Rehab STR ESAA c470 Trackside Warning System Revised 6/23/2021 Packet Pg. 219 7.3.f PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number Project Title STR E5DB c478 Edmonds Street Waterfront Connector - E5FD c479 reaview Park Infiltration Facility SWR E5GB s011 Lake Ballinger Trunk Sewer Study qWP E5HA c481 WWTP Outfall Pipe Modifications WTR E5J13 c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR E5KA c473 Five Corners Reservoir Re-coatin UTILITIES E5NA solo Standard Details Updates E6AA d� Hwy 99 Gateway Revitalization STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion r"DA ;� 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DD i017 Minor Sidewalk Program Stormwater Comp Plan Update AL SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II 7A = Audible Pedestrian Signals STR E7AC i005 228th St. SW Corridor Improvements E7CD j025 STR E7DC i026 Citywide Pedestrian Crossing Enhancements E7FA m10 ope Repair & Stabilizatio STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW STM E7FG m013 NPDES (Students Saving Salmon) WTR E7JA c498 2019 Waterline Replacement PRK E7MA c544 Waterfront Development & Restoration (Construction) PRK E7MA c496 Waterfront Development & Restoration (Design) E7MA Waterfront Development & Restoration (Pre - Design) STR E8AB i028 220th Adaptive i 76th Ave W & 220th St. SW Intersection Improvements STR E8CC i031 84th Ave W Overlay from 220th to 212th i033V ADA Curb Ramps STR E8DC i037 238th St. Island & Misc. Ramps s018 2018 Lorian Woods STM E8FB c521 174th St. & 71 st Ave Storm Improvements 8FC c525 2019 Storm Maintenance Project liv SWR E8GA c516 2019 Sewerline Replacement Project c523 019 Swedish Waterline Replacement UTILITIES E8J13 s020 2019 Utility Rate & GFC Update PM E8MA c282 Fourth Avenue Cultural Corridor STR E9AA i038 2019 Traffic Calming STR E9AD i045 2019 Traffic Signal Upgrades WTR E9CB i043 2019 Waterline Overlay STR i040 Admiral Way Pedestrian Crossing STR E9DC i044 Walnut St. Walkway (3rd-4th) STM E9FA s022r Ballinger Regional Facility Pre -Design FAC E9MA c502 PW Concrete Regrade & Drainage South Revised 6/23/2021 Packet Pg. 220 7.3.f PROJECT NUMBERS (By New Project Accounting Number) Engineerinq Project Project Accounting Funding Number Number Protect Title PM EBMA c282 Fourth Avenue Cultural Corridor STIR E1DA c354 Sunset Walkway Improvements STIR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects FAC E4MB c443 Edmonds Fishing Pier Rehab WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study STIR ESAA c470 Trackside Warning System WTR ESKA c473 Five Corners Reservoir Re -coating STIR ESDA c474 Bikelink Project STIR ESDB c478 Edmonds Street Waterfront Connector STM ESFD c479 Seaview Park Infiltration Facility WWTP ESHA c481 WWTP Outfall Pipe Modifications WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW PRK E7MA c496 Waterfront Development & Restoration (Design) WTR E7JA c498 2019 Waterline Replacement FAC E9MA c502 PW Concrete Regrade & Drainage South SWR EBGA c516 2019 Sewerline Replacement Project STM EBFB c521 174th St. & 71st Ave Storm Improvements WTR EBJA c523 2019 Swedish Waterline Replacement STM E8FC c525 2019 Storm Maintenance Project PRK EOMA c536 Civic Center Playfield (Design) PRK E7MA c544 Waterfront Development & Restoration (Construction) STM EOFA c546 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) STM E20FC c552 Perrinville Creek Flow Reduction Improvements PRK E21 FA c556 Yost Park Infiltration Facility WTR E21JA c558 Phase 12 Annual Water Utility Replacement Project SWR E21 GA c559 Phase 9 Annual Sewer Replacement Project STM E21 FIB c560 175th St. SW Slope Stabilization WTR E21JB c561 Elm St. Waterline Replacement SWR E21GB c562 Sanitary Sewer and Stormwater Pipe Rating Services STIR E7AC i005 228th St. SW Corridor Improvements STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STIR E6DD i017 Minor Sidewalk Program STIR E7AB i024 Audible Pedestrian Signals Revised 6/23/2021 Packet Pg. 221 7.3.f PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title STIR E7CD i025 89th PI W Retaining Wall STIR E7DC i026 Citywide Pedestrian Crossing Enhancements STIR EBAB i028 220th Adaptive STIR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements STIR EBCC i031 84th Ave W Overlay from 220th to 212th STIR EBDB i033 ADA Curb Ramps STIR EBDC i037 238th St. Island & Misc. Ramps STIR E9AA i038 2019 Traffic Calming STIR E9DA i040 Admiral Way Pedestrian Crossing STIR EOCA i042 2020 Overlay Program WTR E9CB i043 2019 Waterline Overlay STIR E9DC i044 Walnut St. Walkway (3rd-4th) STIR E9AD i045 2019 Traffic Signal Upgrades STIR EOAA i046 2020 Guardrail Installations STIR EOAB i047 2020 Traffic Signal Upgrades STIR EOAC i048 2020 Traffic Calming STIR EODB i049 2020 Pedestrian Safety Program STIR EODC i050 Citywide Bicycle Improvements Project STIR E21 CA i051 2021 Overlay Program STIR E20CB i052 76th Ave Overlay (196th St. to OVD) STIR EOCC i053 2020 Waterline Overlay STIR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) STIR E21AA i056 2021 Traffic Calming STR E21AB i057 2021 Guardrail Installations STIR E21 DA i058 Elm Way Walkway from 8th Ave to 9th Ave WTR E21 CB i059 2021 Waterline Overlay Program SWR E21 CC i06o 2021 Sewer Overlay Program STM E21CD i061 2021 Stormwater Overlay Program STIR E21 DB i062 2021 Pedestrian Task Force STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STM E7FA m105 OVD Slope Repair & Stabilization UTILITIES ESNA solo Standard Details Updates SWR ESGB s0l l Lake Ballinger Trunk Sewer Study STIR E6AA s014 Hwy 99 Gateway Revitalization STM E6FD s017 Stormwater Comp Plan Update STM EBFA s018 2018 Lorian Woods Study UTILITIES EBJB s020 2019 Utility Rate & GFC Update STM E9FA s022 Ballinger Regional Facility Pre -Design STIR EODA s024 2020 Pedestrian Task Force GF EONA s025 Official Street Map & Sidewalk Plan Update WTR EOJB s026 Yost & Seaview Reservoir Assessment STM E21 FC s028 Perrinville Creek Recovery Study Revised 6/23/2021 Packet Pg. 222 7.3.f PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Project Title Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB FAC PW Concrete Regrade & Drainage South c502 E9MA GF Official Street Map & Sidewalk Plan Update s025 EONA s PM Fourth Avenue Cultural Corridor c282 EBMA , PRK Civic Center Playfield (Construction) c551 EOMA t s PRK Civic Center Playfield (Design) c536 EOMA PRK Waterfront Development & Restoration (Construction) c544 E7MA L PRK Waterfront Development & Restoration (Design) c496 E7MA '!t PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA PRK Yost Park Infiltration Facility c556 E21 FA z STM 174th St. & 71 st Ave Storm Improvements c521 EBFB STM 175th St. SW Slope Stabilization c560 E21 FB S STM 2018 Lorian Woods Study s018 EBFA STM 2019 Storm Maintenance Project c525 EBFC STM 2021 Stormwater Overlay Program i061 E21 CD 1 STM Ballinger Regional Facility Pre -Design s022 E9FA 't s STM Dayton Street Stormwater Pump Station c455 E4FE STM Lake Ballinger Associated Projects c436 E4FD i STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Flow Reduction Improvements c552 E20FC ! STM Perrinville Creek Recovery Study s028 E21 FC STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM Seaview Park Infiltration Facility c479 ESFD ! STM Seaview Park Infiltration Facility Phase 2 c546 EOFA s STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 T E6FD C, e STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC a STR 2019 Traffic Calming i038 E9AA t STR 2019 Traffic Signal Upgrades i045 E9AD s STR 2020 Guardrail Installations i046 EOAA STR 2020 Overlay Program i042 EOCA e STR 2020 Pedestrian Safety Program i049 EODB STR 2020 Pedestrian Task Force s024 EODA i c ! STR 2020 Traffic Calming i048 EOAC ' STR 2020 Traffic Signal Upgrades i047 EOAB s STR 2021 Guardrail Installations i057 E21AB ! STR 2021 Overlay Program i051 E21 CA i u STR 2021 Traffic Calming i056 E21AA STR 228th St. SW Corridor Improvements i005 E7AC STR 238th St. Island & Misc. Ramps i037 EBDC 1 c STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STR 76th Ave Overlay (196th St. to OVD) i052 E20CB STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA Revised 6/23/2021 Packet Pg. 223 7.3.f PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Project Title Number Number STR 76th Ave W at 212th St SW Intersection Improvements c368 ElCA STR 84th Ave W Overlay from 220th to 212th 031 EBCC STR 89th PI W Retaining Wall i025 E7CD STR ADA Curb Ramps i033 EBDB STR Admiral Way Pedestrian Crossing i040 E9DA STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 ESDA STR Citywide Bicycle Improvements Project i050 EODC STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Edmonds Street Waterfront Connector c478 ESDB STR Elm Way Walkway from 8th Ave to 9th Ave i058 E21 DA STR Hwy 99 Gateway Revitalization s014 E6AA STR Minor Sidewalk Program 017 E6DD STR SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) 055 E20CE STR Sunset Walkway Improvements c354 E1 DA STR Trackside Warning System c470 ESAA STR Walnut St. Walkway (3rd-4th) i044 E9DC STR 2021 Pedestrian Task Force 061 E21 DB STR 2020 Waterline Overlay i053 EOCC STR 220th Adaptive i028 EBAB SWR 2019 Sewerline Replacement Project c516 EBGA SWR 2021 Sewer Overlay Program i060 E21 CC SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Phase 8 Annual Sewer Replacement Project c548 EOGA SWR Phase 9 Annual Sewer Replacement Project c559 E21 GA SWR Sanitary Sewer and Stormwater Pipe Rating Services c562 E21GB UTILITIES 2019 Utility Rate & GFC Update s02O EBJB UTILITIES Standard Details Updates solo ESNA WTR 2019 Swedish Waterline Replacement c523 EBJA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR 2021 Waterline Overlay Program i059 E21CB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB WTR Elm St. Waterline Replacement c561 E21JB WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WTR Phase 12 Annual Water Utility Replacement Project c558 E21JA WTR Yost & Seaview Reservoir Assessment s026 EOJB WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 6/23/2021 Packet Pg. 224 7.3.g Payroll Earnings Summary Report City of Edmonds Pay Period: 1,064 (06/18/2021 to 06/18/2021) Hour Type Hour Class Description Hours Amount 190 REGULAR HOURS REGULAR HOURS 88.00 1,726.56 88.00 $1,726.56 Total Net Pay: $1,447.02 07/01 /2021 Packet Pg. 225 7.3.h Hour Type Hour Class 149 KELLY DAY Payroll Earnings Summary Report City of Edmonds Pay Period: 1,065 (06/24/2021 to 06/24/2021) Description KELLY DAYS BUY BACK Hours Amount 1,050.00 52,679.63 1,050.00 $52,679.63 Total Net Pay: $41,455.16 07/01 /2021 Packet Pg. 226 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,009 (06/16/2021 to 06/30/2021) Hour Type Hour Class Description Hours Amount 119 SICK Donated Sick Leave -used 88.00 4,089.50 121 SICK SICK LEAVE 401.50 15,472.65 0 122 VACATION VACATION 1,501.50 60,317.21 123 HOLIDAY HOLIDAY HOURS 146.00 5,148.19 124 HOLIDAY FLOATER HOLIDAY 29.00 1,009.89 125 COMP HOURS COMPENSATORY TIME 217.00 9,107.93 131 MILITARY MILITARY LEAVE 10.00 540.67 141 BEREAVEMENT BEREAVEMENT 24.00 1,044.27 150 REGULAR HOURS Kelly Dav Used 120.00 4,814.17 r 152 COMP HOURS COMPTIME BUY BACK 60.00 4,191.59 a 153 HOLIDAY HOLIDAY BUY BACK 23.00 1,606.78 c 155 COMP HOURS COMPTIME AUTO PAY 175.72 9,614.63 157 SICK SICK LEAVE PAYOFF 467.73 35,404.37 c 158 VACATION VACATION PAYOFF 571.62 43,642.65 0 160 VACATION MANAGEMENT LEAVE 1.00 48.21 170 REGULAR HOURS COUNCIL BASE PAY 700.00 9,916.62 174 REGULAR HOURS COUNCIL PRESIDENTS PAY 0.00 300.00 175 REGULAR HOURS COUNCIL PAY FOR NO MEDICP 0.00 3,714.40 190 REGULAR HOURS REGULAR HOURS 17,277.20 715,245.32 O 191 REGULAR HOURS FIRE PENSION PAYMENTS 4.00 8,268.96 > 194 SICK Emergency Sick Leave 42.00 1,428.09 a 196 REGULAR HOURS LIGHT DUTY 90.00 4,089.50 a 205 OVERTIME HOURS OVERTIME .5 5.00 102.70 210 OVERTIME HOURS OVERTIME -STRAIGHT 6.25 235.41 N 215 OVERTIME HOURS WATER WATCH STANDBY 60.00 3,222.86 N q 216 MISCELLANEOUS STANDBY TREATMENT PLANT 16.00 1,734.91 0 220 OVERTIME HOURS OVERTIME 1.5 233.00 17,266.94 0 L 225 OVERTIME HOURS OVERTIME -DOUBLE 3.25 242.98 405 ACTING PAY OUT OF CLASS - POLICE 0.00 546.03 r 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 401.86 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 871.46 E 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 275.69 602 COMP HOURS ACCRUED COMP 1.0 83.25 0.00 Q 07/01 /2021 Packet Pg. 227 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,009 (06/16/2021 to 06/30/2021) Hour Type Hour Class Description Hours Amount 604 COMP HOURS ACCRUED COMP TIME 1.5 175.50 0.00 r 901 SICK ACCRUED SICK LEAVE 88.00 0.00 0 903 MISCELLANEOUS CLOTHING ALLOWANCE 0.00 -37.50 acc MISCELLANEOUS ACCREDITATION PAY 0.00 82.04 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 198.23 boc MISCELLANEOUS BOC II Certification 0.00 96.39 colre MISCELLANEOUS Collision Reconstruction ist 0.00 89.56 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 179.12 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 410.04 r ctr MISCELLANEOUS CTR INCENTIVES PROGRAM 0.00 1.00 a deftat MISCELLANEOUS DEFENSE TATICS INSTRUCTOI 0.00 89.56 c det MISCELLANEOUS DETECTIVE PAY 0.00 122.69 det4 MISCELLANEOUS Detective 4% 0.00 1,084.60 c ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 694.41 0 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 552.86 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 6,516.09 firear MISCELLANEOUS FIREARMS INSTRUCTOR 0.00 483.61 fmla ABSENT FAMILY MEDICAL/NON PAID 26.00 0.00 furls SICK FAMILY MEDICAL/SICK 179.00 5,764.10 O k9 MISCELLANEOUS K-9 PAY 0.00 263.77 > less MISCELLANEOUS LESS LETHAL INSTRUCTOR 0.00 85.68 a Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 1,099.07 Q Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 599.74 Ig12 LONGEVITY Lonqevitv 9% 0.00 4,451.51 N Ig13 LONGEVITY Lonqevitv 7% 0.00 1,050.71 q Ig14 LONGEVITY Lonqevitv 5% 0.00 1,318.83 0 Ig2 LONGEVITY PAY LONGEVITY PAY 4% 0.00 251.44 0 Iq4 LONGEVITY Lonqevitv 1 % 0.00 374.16 Iq5 LONGEVITY Lonqevitv 3% 0.00 1,256.34 r Iq6 LONGEVITY Lonqevitv .5% 0.00 343.28 Iq7 LONGEVITY Lonqevitv 1.5% 0.00 307.02 E I0 LONGEVITY Lonqevitv 8% 0.00 710.88 mtc MISCELLANEOUS MOTORCYCLE PAY 0.00 122.69 Q 07/01 /2021 Packet Pg. 228 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,009 (06/16/2021 to 06/30/2021) Hour Type Hour Class Description Hours Amount ooc MISCELLANEOUS OUT OF CLASS 0.00 346.65 pds MISCELLANEOUS Public Disclosure Specialist 0.00 116.54 pfmp ABSENT Paid Familv Medical Unpaid/Sup 127.36 0.00 pfms SICK Paid FAMILY MEDICAL/SICK 6.72 233.60 pfmv VACATION Paid Familv Medical Vacation 17.92 622.92 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 2,538.54 prof MISCELLANEOUS PROFESSIONAL STANDARDS 0.00 194.64 pto MISCELLANEOUS Training Officer 0.00 155.72 sdp MISCELLANEOUS SPECIAL DUTY PAY 0.00 301.49 sgt MISCELLANEOUS ADMINISTRATIVE SERGEANT 0.00 194.64 slw SICK SICK LEAVE ADD BACK 118.33 0.00 st REGULAR HOURS Serqeant Pav 0.00 145.98 str MISCELLANEOUS STREET CRIMES 0.00 521.80 traf MISCELLANEOUS TRAFFIC 0.00 122.69 23,094.85 $997,973.57 Total Net Pay: $676,831.23 07/01 /2021 Packet Pg. 229 Benefit Checks Summary Report City of Edmonds Pay Period: 1,009 - 06/16/2021 to 06/30/2021 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 64750 07/05/2021 bpas BPAS 14,854.06 0.00 64751 07/05/2021 jhan JOHN HANCOCK 408.56 0.00 64752 07/05/2021 flex NAVIA BENEFIT SOLUTIONS 3,335.29 0.00 64753 07/05/2021 icma VANTAGE TRANSFER AGENTS 304884 3,918.39 0.00 64754 07/05/2021 afscme WSCCCE, AFSCME AFL-CIO 2,421.58 0.00 24,937.88 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 3224 07/05/2021 pens DEPT OF RETIREMENT SYSTEMS 331,712.94 0.00 3226 07/05/2021 aflac AFLAC 5,208.22 0.00 3228 07/05/2021 us US BANK 131,799.48 0.00 3229 07/05/2021 mebt WTRISC FBO #N3177131 124,451.51 0.00 3230 07/05/2021 wadc WASHINGTON STATE TREASURER 26,853.89 0.00 3232 07/05/2021 pb NATIONWIDE RETIREMENT SOLUTION 5,501.19 0.00 3233 07/05/2021 oe OFFICE OF SUPPORT ENFORCEMENT 764.50 0.00 0.00 626,291.73 Grand Totals: 651,229.61 0.00 7/1 /2021 Packet Pg. 230 7.4 City Council Agenda Item Meeting Date: 07/6/2021 Acknowledge receipt of a Claim for Damages from Shmuel Amit and Kristy Birdsall Staff Lead: NA Department: Administrative Services Preparer: Marissa Cain Background/History N/A Staff Recommendation Acknowledge receipt of a Claim for Damages from Shmuel Amit and Kristy Birdsall. Narrative Shmuel Amit 9611 216th PI SW ($386.40) Kristy Birdsall 22214 Hwy 99 ($250,000 requested from multiple parties) Attachments: Birdsall, Kristy - Claim for Damages - for council Amit, Shmuel - Claim for Damages - for council Packet Pg. 231 7.4.a CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date Claim Form Received by City Please take note that Kristy Birdsall who currently resides at mailing address same home phone # , work phone # , and who resided at at the time of the occurrence and whose date of birth is , is claiming damages against City of Edmonds and others in the sum of $ arising out of the following circumstances listed below. DATE OF OCCURRENCE: June 27, 2019 TIME: approx. 12:30-1:00 p.m. LOCATION OF OCCURRENCE: 22214 Hwy. 99, Edmonds, WA 98026 DESCRIPTION: Tripped and fell over broken and uneven sidewalk. Describ the conduct and circumstance that brought about the injury or dE Broken and uneven sidewalk adjacent to construction activities at o describe the inju or damage ynnwood Mara. Ind0a Piro 180WINIK! ! 1 ■ 1 ! ■ ! 1 l ! (attach an extra sheet for additional information, if needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. Employees and/or agents of Wilcox Construction, 234 5th Avenue S, Edmonds, WA 98020 Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. Have you submitted a claim for damages to your insurance company? If so, please provide the name of the insurance company: and the policy #: License Plate # Type Auto: DRIVER Address Phone#: Passengers: Name: Address: Yes X -No * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * * (year) (make) Form Revised 05/06/14 Driver License # (model) OWNER: Address: Phone#: _ Name: Address: Page 1 of 2 E U Packet Pg. 232 ' * NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED" Kristy Birdsall being first duly sworn, depose and say that I am the claimant for the above described; that I have read the above claim, know the contents thereof and believe the same to be true. I further acknowledge that any information I provide as part of this claim may be considered a public record and may be subject to disclosure pursuant to RCW 42.56. X s w x Signature of Claimant(s) State of Washington County of_Ic1 4 Lc U �{ I certify that I know or have satisfactory evidence that `i c 6) /C6,t is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument and acknowledged it to be (his/her) free and voluntary act for the uses and purposes mentioned in the instrument. Dated:\.• . 4 Signature Title My appointment expires: Please present the completed claim form to: Form Revised 05/06/14 r A # _ K NQTAF R �'''► o y*►mob.: 1 r� ]_28- ►►rr r OF WA��'�-� City Clerk's Office City of Edmonds 121 5th Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. Page 2 of 2 a� a� 0 4- E U Packet Pg. 233 7.4.b Please take note that Shmuel Amit CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date Claim Form Received by City who currently resides at - - - -- - , mailing address home phone # , work phone # and who resided at at the time of the occurrence and whose date of birth is is claiming damages against City Of Edmonds in the sum of $ 386.40 arising out of the following circumstances listed below. DATE OF OCCURRENCE: July 15 2021 TIME: 5PM LOCATION OF OCCURRENCE: My home, My kitchen, No water in my kitchen DESCRIPTION: 1. Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. On July 15 SRV Construction has replaced my water meeter for my home After the water meeter replacement I could not get water in my kitchen fawcet. The inspector Brett Justinen visit my home and witnessed that i have no water in my kitchen. Brett Justinen gave me approval to call a plumber and to put this claim for reimboursment. (attach an extra sheet for additional information, if needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. Brett Justinen and several emplyees of the SRV Construction company 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance company? Yes NO No If so, please provide the name of the insurance company: and the policy #: License Plate # Type Auto: _ * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * * Driver License # (year) (make) (model) DRIVER: OWNER: Address: Address: Phone#: Phone#: Passengers: Name: Name: Address: Address: a� a� M E M L 0 E .2 U Form Revised 04/09/2021 Page t of 2 Packet Pg. 234 7.4.b This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad litem on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct. Shmuel Amit Signature of Claimant Or Signature of Representative 6/18/2021 Shmuel Amit Date and place (residential address, city and county) Date and place (residential address, city and county) Print Name of Representative Bar Number (if applicable) Please present the completed claim form to: City Clerk's Office City of Edmonds 121 5th Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. as a� M E 0 L 0 E .2 U Form Revised 04/09/2021 Page 2 of 2 Packet Pg. 235 7.5 City Council Agenda Item Meeting Date: 07/6/2021 Ordinance for Tree Regulations for Development Clarifications Staff Lead: Kernen Lien Department: Planning Division Preparer: Kernen Lien Background/History Stage 1 of updating the City's tree regulations has primarily focused on protecting trees on sites where development is happening, along with related issues, such as a Tree Fund. On March 2nd the City Council adopted the initial tree regulations in Ordinance 4218. During the months prior to the adoption of regulations for trees on developing property, the Council adopted two interim ordinances (No. 4200 and No. 4201). The interim ordinances strictly limited options for tree removal on potential development sites. They would have expired March 10 but, at the Council's March 2 meeting, they were extended until March 24, while the City Council continued to consider amendments to the newly adopted tree regulations affecting development sites. At public meetings on March 9th, 16th, and 23rd and April 13th amendment proposals from various Council members were discussed and Ordinance 4220 was adopted at the April 13th meeting, thereby amending the tree regulations adopted under Ordinance 4218. Staff Recommendation Adopt the attached draft ordinance (Exhibit 1) and associated Attachment A (Exhibit 2). Overview At the April 13th Council meeting, there was a significant amount of discussion regarding the tree retention and replacement requirements, including which requirements take precedence and what happens if the retention requirements cannot be met. It was acknowledged that due to site constraints there will be instances when the retention requirements cannot be met. The tree regulations adopted in Ordinance 4220 do not contain a process for allowing development to continue when this situation occurs. During discussions at the April 13th Council meeting, the Council decided to form a subcommittee to draft regulations to address the situation when it is not feasible to meet the tree retention requirements. Staff met with the subcommittee and drafted the amendments which were reviewed at the June 22nd Council meeting. Council voted on the amendments and requested an ordinance be prepared for adoption on the consent agenda. Additionally, in response to public comments received since the adoption of Ordinance 4220, two more amendments are proposed which would place a cap on the fee -in -lieu payments and incentivize tree retention by waiving the fee -in -lieu requirement if a certain amount of trees are retained. Amendment Summary New section ECDC 23.10.060.F This section adds detail on the process for retaining trees during development and provisions for when Packet Pg. 236 7.5 the retention requirements are infeasible. In documenting infeasibility, applicants of subdivisions must consider implementing the conservation subdivision design provisions in ECDC 20.75.048. When there are not enough existing trees outside the improved areas of the site to satisfy the retention requirements, the applicant must make up the deficiency by: 1. Planting a number of new trees on -site that would be sufficient in combination with the number of trees actually retained to satisfy the retention requirement; and 2. If it is not feasible to plant the number of trees needed to satisfy the retention requirement, the applicant shall make a fee -in -lieu payment of $2,500 for every tree not planted to achieve the retention requirement. Replacement trees required by ECDC 23.10.080.A that exceed the number of trees required by the retention standard but are not planted require a fee -in -lieu of $1,000 per tree in accordance with ECDC 23.10.080.E. New definitions Two new definitions were created to help clarify the new provisions in ECDC 23.10.060.F. The new ECDC 23.10.060.F relies on trees being retained outside of improvement areas associated with development. As such, a definition of improvement was necessary. The new definition is: Improvement - means and includes, but is not limited to, any building, structure, storm drainage facilities, road, utility and pedestrian facilities, or other object constituting a physical addition to real property. A definition is also added for feasible, which provides; Feasible - means, for the purpose of this chapter, the project applicant's primary intended legal use may be achieved. In cases where this chapter requires certain actions unless they are infeasible, the burden of proving infeasibility is placed on the applicant. New section ECDC 23.10.060.G - Fee -in -lieu relief There have been a number of comments on the cost of implementing the new tree regulations with regard to the fee -in -lieu portion of the regulations. Ultimately what the City hopes to achieve with these regulations is the retention of more trees during development rather maximizing payments into the tree fund. One way to achieve this would be to provide an incentive for retaining trees above the minimum tree retention standard. The new section ECDC 23.10.060.G would provide relief from the fee -in -lieu provisions if 50% of the significant trees are retained. New subsection ECDC 23.10.080.E.4 - Fee -in -lieu Cap This new subsection is also proposed in response to comments since adoption of Ordinance 4220. In some instances, the fee -in -lieu payments can be quite large, even when the retention requirement is met or exceeded. The intent was to scale the fee -in -lieu cap with lot size. The code would cap the fee - in -lieu payments at two dollars per square feet of lot area. Attachments: Exhibit 1: Draft Ordinance Exhibit 2: Ordinance Attachment A (code amendments) Packet Pg. 237 7.5.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, FURTHER AMENDING THE CITY' S TREE REGULATIONS WHEREAS, the Planning Board has been reviewing draft tree regulations since September 2020, specifically at the September 9, October 14, October 28, November 12, and November 18 Planning Board meetings; and WHEREAS, the Planning Board held a public hearing on the draft tree regulations on December 9, 2020 and completed its review on January 13, 2021 with a recommendation to the City Council; and WHEREAS, the City Council received an introduction to the draft tree regulations at the January 26, 2021 Council meeting and held a public hearing on February 2, 2021; and WHEREAS, the City Council adopted Ordinance 4218 containing the above -referenced tree regulations, with several amendments, on March 2, 2021, while still intending to make additional tree code amendments in the weeks to follow, as there was not enough time on March 2, 2021 to consider all of the City Council's amendments; and WHEREAS, adoption of Ordinance 4218 on March 2, 2021, even with the knowledge that additional amendments would be forthcoming, made sense as Ordinance 4218 was still a significant improvement over the code that it would be replacing; and WHEREAS, after March 2, 2021, the administration worked with members of the City Council to review and comment on additional proposed tree code amendments; and WHEREAS, the City Council considered additional proposed tree code amendments on March 9, 2021, March 16, 2021, March 23, 2021, and April 13, 2021; and WHEREAS, on April 13, 2021, the City Council adopted Ordinance 4220 containing additional tree code amendments, but noted that additional revisions would likely be needed soon, particularly to address situations when a property could not meet the minimum retention requirements; and Packet Pg. 238 7.5.a WHEREAS, on April 13, 2021, the City Council understood that staff would work with an ad hoc committee of councilmembers to draft these additional revisions to the tree code; and WHEREAS, since the adoption of Ordinance 4220, the City Council's awareness of the need for additional revisions to the tree code has been heightened by learning about certain unintended consequences; and WHEREAS, the City Council has heard public comment about how the tree code can impact property owners in ways that it did not intend; and WHEREAS, additional amendments have been prepared to further refine and improve the tree code to make it align with the City Council's intent; and WHEREAS, those refinements were presented to and considered by the City Council on June 22, 2021; and WHEREAS, the City Council directed that an ordinance by brought forward to adopt these refinements; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 23.10 of the Edmonds Community Development Code, entitled "Tree Related Regulations," is hereby amended to read as set forth in Attachment A hereto, which is incorporated herein by this reference as if set forth in full (new text shown in underline; deleted text shown in stfikedffeugk). Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. Packet Pg. 239 7.5.a Section 3. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. �.... film MAYOR MIKE NELSON ATTEST/AUTHENTICATED : CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 240 7.5.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2021, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, FURTHER AMENDING THE CITY' S TREE REGULATIONS The full text of this Ordinance will be mailed upon request. DATED this day of , 2021. 4840-7251-8158, v. 1 11 CITY CLERK, SCOTT PASSEY Packet Pg. 241 7.5.b Attachment A Draft Tree Related Regulations 23.10.000 Intent and Purpose 23.10.010 Administration Authority 23.10.020 Definitions 23.10.030 Permits 23.10.040 Exemptions 23.10.050 Tree Removal Prohibited 23.10.060 Tree Retention Associated with Development Activity 23.10.070 Tree Protection Measures During Development 23.10.080 Tree Replacement 23.10.085 Protected Trees Notice on Title 23.10.090 Bonding 23.10.100 Violation, Enforcement and Penalties 23.10.110 Liability 23.10.000 Intent and Purpose The purpose of this chapter is to establish a process and standards to provide for the evaluation, protection, enhancement, preservation, replacement, and proper maintenance of significant trees. This includes the following: A. Implement the goals and objectives of the City's Urban Forest Management Plan; B. Implement the goals and objectives of the City's Comprehensive Plan; C. Implement the goals and objectives of the City's Climate Action Plan; D. Preserve, through design and intention, wildlife corridors and habitat; E. To promote the public health, safety, biodiversity, environmental health and general welfare of the residents of Edmonds, provide greenhouse gas emissions mitigation and preserve the physical and aesthetic character of the city through the prevention of indiscriminate removal or destruction of trees and ground cover on improved or partially improved property; F. Preserve the maximum number of trees that are determined to be appropriate for preservation in the Edmonds urban environment and that have a reasonable chance of long-term survival; G. Promote site planning, building, and development practices that work to avoid removal or destruction of trees and vegetation, that avoid unnecessary disturbance to the City's natural vegetation, and that provide landscaping to buffer the effects of built and paved areas; H. Encourage tree retention efforts by providing design flexibility with respect to certain development requirements; I. Retain as many viable trees as possible on a developing site while still allowing the development proposal to move forward in a timely manner and replanting when trees are removed during of development. J. Promote building and site planning practices that are consistent with the city's natural topographic and vegetation features while recognizing that certain factors such as condition (e.g., disease, danger of falling, etc.), proximity to existing and proposed structures and improvements, Amendments to Code adopted by City Council on April 13, 2021 Page 1 of 14 Packet Pg. 242 7.5.b Attachment A interference with utility services, and the realization of a reasonable enjoyment of property may require the removal of certain trees and ground cover; and K. Mitigate the environmental and aesthetic consequences of tree removal in land development through on -site and off -site tree replacement to help achieve a goal of no net loss of tree canopy coverage throughout the City of Edmonds; L. Promote net ecological gain, a standard for a development project, policy, plan, or activity in which the impacts on the ecological integrity caused by the development are outweighed by measures taken consistent with the new mitigation hierarchy to avoid and minimize the impacts, undertake site restoration, and compensate for any remaining impacts in an amount sufficient for the gain to exceed the loss. 23.10.010 Administering Authority The development services director ("director") or a designee shall have the authority and responsibility to administer and enforce all provisions of this chapter. 23.10.020 Definitions A. Caliper — The American Association of Nurserymen standard for trunk measurement of nursery stock. Caliper of the trunk shall be the trunk diameter measured six (6) inches above the ground for up to and including 4-inch caliper size and 12 inches above the ground for larger sizes. B. Canopy — The leaves and branches of a tree from the lowest branch on the trunk to the top. C. Critical Root Zone - The area surrounding a tree at a distance from the trunk, which is equal to one (1) foot for every one (1) inch of tree DBH. D. Developable Site —The gross site area of a lot minus critical areas and buffers. E. Diameter at Breast Height (DBH) - The diameter or thickness of a tree trunk measured at 4.5 feet from the ground. DBH is also known as Diameter at Standard Height (DSH). F. Dripline - The distance from the tree trunk, that is equal to the furthest extent of the tree's crown. G. Feasible — means, for the purpose of this chapter, the project applicant's primary intended legal use may be achieved. In cases where this chapter require certain actions unless they are infeasible, the burden of proving infeasibility is placed on the applicant. Cr.H. Hazard tree - A tree that is dead, dying, diseased, damaged, structurally defective as determined by a qualified tree professional. Nd. Grove — A group of three (3) or more significant trees with overlapping or touching crowns. J. Improved lot — means mean a lot or parcel of land upon which a structure(s) is located, and which cannot be further subdivided pursuant to city subdivision regulations and zoning code. �.K. Improvement — means and includes, but is not limited to, any building, structure, storm drainage facilities, road, driveway, utility and pedestrian facilities, or other object constituting a physical addition to real property. J-L. Limits of disturbance means the boundary between the area of minimum protection around a tree and the allowable site disturbance. Amendments to Code adopted by City Council on April 13, 2021 Page 2 of 14 Packet Pg. 243 7.5.b Attachment A �M. Native Tree — Native trees are described in the Urban Forest Management Plan (UFMP) as being well -suited to our climate and tending to provide good habitat for local wildlife. The UFMP contains a partial list of species that are considered native trees. t-N. Nuisance Tree — is a tree that is causing significant physical damage to a private or public structures and/or infrastructure, including but not limited to: sidewalk, curb, road, water or sewer or stormwater utilities, driveway, parking lot, building foundation, or roof. A,.O. Protected Tree — A tree identified for retention and protection on an approved tree retention and protection plan, replacement in relation to a permit or plan, and/or permanently protected by easement, tract, or covenant restriction. ASP. Pruning- means the proper removal of roots or branches of a tree according to the American National Standards Institute (ANSI) A300 pruning standards. 0-.Q. Qualified professional —An individual with relevant education and training in arboriculture or urban forestry, having two (2) or more of the following credentials: 1. International Society of Arboriculture (ISA) Certified Arborist; 2. Tree Risk Assessment Qualification (TRAQ) as established by the ISA TRAQ (or equivalent); 3. American Society of Consulting Arborists (ASCA) registered Consulting Arborist; 4. Society of American Foresters (SAF) Certified Forester for Forest Management Plans; For tree retention associated with a development permit, a qualified professional must have, in addition to the above credentials, a minimum of three (3) years' experience working directly with the protection of trees during construction and have experience with the likelihood of tree survival after construction. A qualified professional must also be able to prescribe appropriate measures for the preservation of trees during land development. RR.Significant Tree — A tree that is at least six (6) inches in diameter at breast height (DBH) as measured at 4.5 feet from the ground. For trees with multiple leaders at four and one-half (4.5) feet height, theDBH shall be the combined cumulative total of branches greater than six (6) inches diameter at four and one-half (4.5) feet above the average grade. If a tree has been removed and only the stump remains that is below four and one-half (4.5) feet tall, the size of the tree shall be the diameter of the top of the stump. 4S. Specimen Tree — A tree of exceptional size or form for its species or rarity as determined by the city's qualified tree professional. #-.T.Tree - means a self-supporting woody plant characterized by one main trunk or, for certain species, multiple trunks, that is recognized as a tree in the nursery and arboricultural industries. -S-.U.Tree Fund — refers to the fund created by Chapter 3.95 ECC. T-.V.Tree removal — means the direct or indirect removal of a tree(s) or vegetation through actions including, but not limited to: clearing, cutting, girdling, topping, or causing irreversible damage to roots or stems; destroying the structural integrity of trees through improper pruning, unless pruning back to the point where the tree has been previously topped; poisoning; filling, excavating, grading, or trenching within the dripline that results in the loss of more than 20 percent of the tree's root system; or the removal through any of these processes of greater than 50 percent of the live crown of the tree. Amendments to Code adopted by City Council on April 13, 2021 Page 3 of 14 Packet Pg. 244 7.5.b Attachment A JJ-. W. Tree topping - The significant cutting back of the leader stem or major branches, resulting in severely altering the growth potential of a tree. This definition does not apply when the sole purpose is to create a snag or snags for wildlife habitat. V-.X.Viable tree - A significant tree that a qualified professional has determined to be in good health, with a low risk of failure due to structural defects, is windfirm if isolated or remains as part of a grove, and is a species that is suitable for its location. 23.10.030 Permits A. Applicability: No person shall remove, excessively prune, or top any significant tree except as provided by this chapter. B. Tree removal not specifically exempted in section 23.10.040 will be processed as a Type I permit. C. Procedural exemption. Tree removal associated with building permit, subdivision, or other land use approval will be reviewed with the associated project and will not require a separate tree removal permit. All clearing shall be consistent with and apply the standards established by this chapter. 23.10.040 Exemptions The following activities are exempt from the provisions of this chapter and do not require a permit: A. Removal of trees on an improved single-family lot, except for: That portion of the property containing a critical area or its associated buffer. Critical area in this context does not include erosion hazards with slopes less than 25 percent. B. Removal of non -significant trees that are not protected by any other means. C. Removal of trees by the public works department, parks department, fire department and or franchised utilities for one of the following purposes: Installation and maintenance of public utilities or motorized or non -motorized streets or paths. 2. In response to situations involving danger to life or property, substantial fire hazards, or interruption of services provided by a utility. Franchised utilities shall provide notification to the City prior to tree maintenance or removal. A separate right-of-way permit may be required. D. Removal and maintenance of trees within City of Edmonds' parks at the direction of the Parks Department. Routine landscaping and maintenance of vegetation, such as pruning and planting, removal of invasive/exotic species, management of brush and seedling trees. Pruning should comply with ANSI A300 (Part 1— 2017), Tree, Shrub and Other Woody Plant Management — Standard Practices, to maintain long term health. This includes maintenance of trees and vegetation required to be retained or planted under the provisions of the Edmonds Community Development Code. Pruning existing trees back to the point where they have been previously topped is considered maintenance for these trees alone provided pruning will be undertaken only to the extent necessary for public safety or tree health. Amendments to Code adopted by City Council on April 13, 2021 Page 4 of 14 Packet Pg. 245 7.5.b Attachment A F. Trees that do not meet the exemptions in subsections A through E of this section may be removed with supporting documentation: a. Nuisance tree with documentation of the damage and any tree work that has been attempted to rectify the nuisance, and/or a statement from the applicant's qualified tree professional explaining why no arboricultural practices can safely rectify the nuisance. b. Hazard tree located outside a critical area with a tree risk assessment prepared by the applicants qualified professional documenting how the tree meets the definition of a hazard tree. c. Hazard tree removal in a critical area or critical area buffers consistent with the requirements of ECDC 23.40.220.C.8. 23.10.050 Tree Removal Prohibited A. Protected Trees: Removal of protected trees is prohibited, except as provided for in ECDC 23.10.040.F Hazard and Nuisance Trees, or through an approved modification of a Landscape Plan B. Vacant Lots: Removal of trees from a vacant lot prior to a project development is prohibited except as provided for in ECDC 23.10.040.F, hazard and nuisance trees. C. Demolition of Structures: Tree removal shall be prohibited as part of a permitted demolition except as required to reasonably conduct demolition activities subject to approval of the director. Tree replacement shall be required for removed trees. D. In critical areas, critical area buffers, and in all native growth protection easements, tree removal is prohibited except as allowed per Chapters 23.40 — 23.90 ECDC. 23.10.060 Tree Retention Associated with Development Activity A. Introduction. The City's objective is to retain as many viable trees as possible on a developing site while still allowing t#e-a feasible development proposal to move forward in a timely manner. To that end, the City requires approval of a tree retention and protection plan in conjunction with the following applications: 1. Short subdivision 2. Subdivision 3. New multi -family development 4. New single-family development on a vacant lot or a demolition and replacement of a single- family house, and 5. Any tree removal on developed sites not exempted by ECDC 23.10.040. In order to make better decisions about tree retention, particularly during all stages of development, tree retention and protection plans will require specific information about the existing trees before removal is allowed. Specific tree retention and protection plan review standards provided in this section establish tree retention priorities, incentives, and variations to development standards in order to facilitate preservation of viable trees. B. Tree Retention and Protection Plan Amendments to Code adopted by City Council on April 13, 2021 Page 5 of 14 Packet Pg. 246 7.5.b Attachment A 1. An applicant for a development identified in subsection A must submit a tree retention and protection plan that complies with this section. A qualified professional may be required to prepare certain components of a tree retention and protection plan at the applicant's expense. Tree Retention and Protection Plan Components. The tree retention and protection plan shall contain the following information, unless waived by the director: a. A tree inventory containing the following: i. A number system of all existing significant trees on the subject property (with corresponding tags on trees); ii. Size (DBH) and estimated tree crown diameter; iii. Proposed tree status (trees to be removed or retained); iv. Brief general health or condition rating of trees (i.e.: poor, fair, good, excellent, etc.) V. Tree type or species. b. A site plan depicting the following: Location of all proposed improvements, including building footprint, access, utilities, applicable setbacks, critical areas, buffers, and required landscaped areas clearly identified. If a short subdivision or subdivision is being proposed and the location of all proposed improvements has not yet been established, a phased tree retention and protection plan review is required as described in subsection (3)(a) of this section; ii. Accurate location of significant trees on the subject property and adjacent properties where the canopy and/or critical root zone of adjacent significant trees extend onto the subject property (surveyed locations may be required). iii. Trees labeled corresponding to the tree inventory numbering system; iv. Location of tree protection measures; V. Indicate limits of disturbance drawn to scale around all trees potentially impacted by site disturbances resulting from grading, demolition, or construction activities; vi. Proposed tree status (trees to be removed or retained) noted by an 'X' or by ghosting out; vii. Proposed locations of any required replacement trees as outlined in ECDC 23.10.080 and trees required to be planted in accordance with ECDC 23.10.060.C.5. Where replacement trees are proposed to be planted at a different location than the project site, a description of the alternate site and written approval from the property owner must be provided. c. An arborist report containing the following: A complete description of each tree's health, condition, and viability; A description of the method(s) used to determine the limits of disturbance (i.e., critical root zone, root plate diameter, or a case -by -case basis description for individual trees); iii. Any special instructions specifically outlining any work proposed within the limits of the disturbance protection area (i.e., hand -digging, tunneling, root pruning, any grade changes, clearing, monitoring, and aftercare); Amendments to Code adopted by City Council on April 13, 2021 Page 6 of 14 Packet Pg. 247 7.5.b Attachment A iv. For trees not viable for retention, a description of the reason(s) for removal based on poor health, high risk of failure due to structure, defects, unavoidable isolation (windfirmness), or unsuitability of species, etc., and for which no reasonable alternative action is possible must be given (pruning, cabling, etc.); V. Description of the impact of necessary tree removal to the remaining trees, including those in a grove; 3. Additional Tree Retention and Protection Plan Standards for Short Subdivisions and Subdivisions a. Phased Review i. If during the short subdivision or subdivision review process the location of all proposed improvements, including the building footprint, utilities, and access, have not yet been established, the applicant may submit a Tree Retention and Protection Plan that addresses the current phase of development and limits removal to the impacted areas. A new Tree Retention and Protection Plan shall be required at each subsequent phase of the project as more information about the location of the proposed improvements is known subject to all of the requirements in this section. C. Tree Retention Requirements General Tree Retention Requirements: Significant trees on lots proposed for development or redevelopment, except as substituted under subsection F.4 below, shall be retained as follows ECDC 23.10.060.0 Tree Retention Requirements for Proposed Development Development Retention Required New single-family, short subdivision, or 30% of all significant trees in the developable subdivision site Multi -family development, unit lot short 25% of all significant trees in the developable subdivision, or unit lot subdivision site 2. Trees that are located within Native Growth Protection Areas, critical areas and their associated buffers, or that have otherwise been designated for protection shall not be removed except as provide for ECDC 23.10.040.E hazard and nuisance trees and ECDC 23.40.220.C.8 critical area hazard tree. 3. The director may require the retention of additional trees to meet the stated purpose and intent of this chapter, as required by the critical area regulations (Chapters 23.40 — 23.90 ECDC), or the Shoreline Master Program (Title 24 ECDC) or as site -specific conditions demand using SEPA substantive authority. 4. In addition to the tree retention requirements in subsection C.1 of this section, every significant tree that is removed under this chapter must be replaced consistent with the requirements of ECDC 23.10.080. 5. For developing properties identified in ECDC 23.10.060.A that have fewer than three significant trees, trees shall be retained and/or planted that will result in the site having at least three trees, which will be significant at maturity, per 8,000 square feet of lot area. Amendments to Code adopted by City Council on April 13, 2021 Page 7 of 14 Packet Pg. 248 7.5.b Attachment A D. Priority of Tree Retention Requirements: Significant trees to be retained should be retained in the following order of priority: 1. Priority One: a. Specimen trees; b. Significant trees which form a continuous canopy; c. Significant trees on slope greater than 15 percent; d. Significant trees adjacent to critical areas and their associated buffers; and e. Significant trees over sixty (60) feet in height or greater than eighteen (18) inches DBH. 2. Priority Two: a. Healthy tree groupings whose associated undergrowth can be preserved; b. Trees within the required yard setbacks or around the perimeter; c. Trees that have a screening function or provide relief from glare, blight, or commercial development; d. Other significant native evergreen or deciduous trees; and e. Other significant nonnative trees. 3. Priority Three: -Alders and cottonwoods shall be retained when all other trees have been evaluated for retention and are not able to be retained except where adjacent to open space, wetlands or creek buffers. E. In considering trees for retention, applicants and the City shall avoid, to the extent known, the selection of trees that are mature and may be a fall hazard, including trees adjacent to utility corridors where falling trees may cause power outages or other damage. F. Tree Retention Procedures 1. If a revised improvement placement would result in the retention of more and/or higher priority trees, the tree retention and protection e ^'^^^^^^* plan should be adjusted to: a. Maximize the retention off higher priority trees, and b.- Satisfy the retention requirement in subsection C. 2. This adjustment in subsection F.1 of this section must be done unless the applicant can demonstrate that actual compliance with subsection C would make the proposed development infeasible. In documenting infeasibility, applicants of subdivision and short subdivision must consider implementing conservation subdivision design as provided for in ECDC 20.75.048. 3. Once the location of on -site improvements has been established through city review and applicant revision of the tree retention and protection plan, existing Priority One trees not impacted by the installation of said improvements must be retained at least to the number of trees reauired by subsection C. except for hazard trees and nuisance trees. 4. If there are not enough existing trees outside of the improved areas of the site to satisfy subsection C through retention alone, the applicant shall be required to make up the deficiency as follows: Amendments to Code adopted by City Council on April 13, 2021 Page 8 of 14 Packet Pg. 249 7.5.b Attachment A a. —Planting a number of new trees on -site in accordance with 23.10.080 that would be sufficient, in combination with the number of trees actually retained, to satisfy subsection C; and b. —If it is not feasible for planting under this subsection, to achieve the required number of trees, the applicant shall make a fee -in -lieu payment of $2,500 for every tree not planted pursuant to this subsection. G. If a development retains 50% of the significant trees on a site, the fee -in -lieu provisions of ECDC 23.10.080.E does not apply. 23.10.070 Tree Protection Measures During Development Prior to development activity or initiating tree removal on the site, vegetated areas, individual trees and soil to be preserved in accordance with ECDC 23.10.060.13 shall be protected from potentially damaging activities pursuant to the following standards: A. Preconstruction Meeting Required. Prior to the commencement of any permitted clearing and grading activity, a preconstruction meeting shall be held on site with the permittee and appropriate City staff. The project site shall be marked in the field as follows 1. The extent of clearing and grading to occur; 2. Delineation and protection of any critical areas and critical area buffers with clearing limit fencing; 3. Flagging of trees to be removed and tags on trees to be retained; and 4. Property lines B. Placing Materials near Trees. No person may conduct any activity within the protected area of any tree designated to remain, including, but not limited to, operating or parking equipment, placing solvents, storing building material or stockpiling any materials, or dumping concrete washout or other chemicals. During construction, no person shall attach any object to any tree designated for protection. C. Protective Barrier. Before development, land clearing, grading, filling or any land alteration, the applicant shall: 1. Erect and maintain readily visible temporary protective tree fencing along the limits of disturbance which completely surrounds the protected area of all retained trees, groups of trees, vegetation and native soil. Tree protective fencing shall be a minimum height of three feet, visible and of durable construction; orange polyethylene laminar fencing is acceptable. 2. Install highly visible signs spaced no further than 15 feet apart along the entirety of the protective tree fencing. Said sign must be approved by the director and shall state at a minimum "Tree and Soil Protection Area, Entrance Prohibited" and provide the City phone number for code enforcement to report violations. Prohibit excavation or compaction of soil or other potentially damaging activities within the barriers; provided, that the director may allow such activities approved by a qualified professional and under the supervision of a qualified professional retained and paid for by the applicant. Amendments to Code adopted by City Council on April 13, 2021 Page 9 of 14 Packet Pg. 250 7.5.b Attachment A 4. Maintain the protective barriers in place for the duration of the project until the director authorizes their removal. 5. Ensure that any approved landscaping done in the protected zone subsequent to the removal of the barriers shall be accomplished with machinery from outside the protected zone or by hand. 6. Limit the time period that the critical root zone is covered by mulch, plywood, steel plates or similar materials, or by light soils, to protect the trees critical root zone. 7. In addition to the above, the director may require the following: a. If equipment is authorized to operate within the protected zone, the soil and critical root zone of a tree must be covered with mulch to a depth of at least six (6) inches or with plywood, steel plates or similar material in order to protect roots and soil from damage caused by heavy equipment. Minimize root damage by hand -excavating a 2-foot-deep trench, at edge of critical root zone, to cleanly sever the roots of trees to be retained. Never rip or shred roots with heavy equipment. Corrective pruning performed on protected trees in order to avoid damage from machinery or building activity. d. Maintenance of trees throughout construction period by watering and fertilizing. D. Grade. 1. The grade shall not be elevated or reduced within the critical root zone of trees to be preserved without the director's authorization based on recommendations from a qualified professional. The director may allow coverage of up to one-half (1/2) of the area of the tree's critical root zone with light soils (no clay) to the minimum depth necessary to carry out grading or landscaping plans, if it will not imperil the survival of the tree. Aeration devices may be required to ensure the tree's survival. 2. If the grade adjacent to a preserved tree is raised such that it could slough or erode into the tree's critical root zone, it shall be permanently stabilized to prevent soil erosion and suffocation of the roots. 3. The applicant shall not install an impervious surface within the critical root zone of any tree to be retained without the authorization of the director. The director may require specific construction methods and/or use of aeration devices to ensure the tree's survival and to minimize the potential for root -induced damage to the impervious surface. 4. To the greatest extent practical, utility trenches shall be located outside of the critical root zone of trees to be retained. The director may require that utilities be tunneled under the roots of trees to be retained if the director determines that trenching would significantly reduce the chances of the tree's survival. 5. Trees and other vegetation to be retained shall be protected from erosion and sedimentation Clearing operations shall be conducted so as to expose the smallest practical area of soil to erosion for the least possible time. To control erosion, it is encouraged that shrubs, ground cover and stumps be maintained on the individual lots, where feasible. 6. The director may approve the use of alternative tree protection techniques if those techniques provide an equal or greater degree of protection than the techniques listed in this subsection. Amendments to Code adopted by City Council on April 13, 2021 Page 10 of 14 Packet Pg. 251 7.5.b Attachment A E. Directional Felling. Directional felling of trees shall be used to avoid damage to trees designated for retention. Additional Requirements. The director may require additional tree protection measures that are consistent with accepted urban forestry industry practices. 23.10.080 Tree Replacement A. Replacement required. Tree replacement is required for tree cutting permits required by this chapter and/or for tree removal associated with the development types identified in ECDC 23.10.060.A. Each significant tree to be removed shall be replaced as follows: 1. For each significant tree between 6 inches and 10 inches DBH removed, one (1) replacement tree is required. For each significant tree between 10.1 inches and 14 inches in DBH removed, two (2) replacement trees are required. For each significant tree greater than 14 inches and less the 24 inches in DBH removed, three (3) replacement trees are required. B. No tree replacement is required in the following cases: The tree is hazardous, dead, diseased, injured, or in a declining condition with no reasonable assurance of regaining vigor, for reasons not attributable to the development. 2. The tree is proposed to be relocated to another suitable planting site, provided that relocation complies with the standards in this section. C. Prior to any tree removal, the applicant shall demonstrate through a tree protection and replacement plan, critical area mitigation plan, or other plans acceptable to the director that tree replacement will meet the minimum standards of this section. D. Replacement Specifications. 1. Minimum sizes for replacement trees shall be: a. one -and -one -half -inch caliper for deciduous trees; b. Six feet in height for evergreen trees. 2. The director may consider smaller -sized replacement trees if the applicant can demonstrate that smaller trees are more suited to the species, the site conditions, and the purposes of this section, and that such trees will be planted in sufficient quantities to meet the intent of this section. 3. Replacement trees shall be primarily native species. 4. Replacement trees must be planted within the City of Edmonds or its Urban Growth Area. E. Tree Replacement Fee -in -lieu. After providing clear documentation to Development Services that all replacement options have been considered and are infeasible, including arborist reports as necessary, the developer shall pay a fee -in -lieu for each replacement tree required but not replaced. 1. The amount of the fee shall be $1000 multiplied by the number of trees necessary to satisfy the tree replacement requirements of this section and shall be deposited into the City's Tree Fund. Amendments to Code adopted by City Council on April 13, 2021 Page 11 of 14 Packet Pg. 252 7.5.b Attachment A 2. The fee shall be paid to the City prior to the issuance of a tree removal permit or associated development permit. 3. For each significant tree greater than 24" in DBH removed, a fee based on an appraisal of the tree value by the city tree protection professional using trunk formula method in the current edition of the Guide for Plant Appraisal shall be required. 4. In no case shall the fee -in -lieu payments required by this subsection exceed two dollars per square feet of lot area. 23.10.085 Protected Trees Notice on Title The owner of any property that included a tree(s) identified for retention and protection on an approved tree retention and protection plan, replacement in relation to a permit or plan, and/or permanently protected by easement, tract, or covenant restriction shall, as a condition of permit issuance, record a notice on title of the existence of such protected trees against the property with the Snohomish County auditor's office. The notice shall be approved by the director and the city attorney for compliance with this provision. 23.10.090 Bonding A. The director may require a performance bond for tree replacement and site restoration to ensure the installation of replacement trees, and/or compliance with other landscaping requirements as identified on the approved site plans. B. The bond shall be in the amount of 120 percent of the estimated cost of implementation of the tree replacement and/or site restoration including trees, irrigation and labor. C. A two-year maintenance bond shall be required after the installation of required site improvements and prior to the issuance of a certificate of occupancy or finalization of permit and following required landscape installation or tree replacement. The maintenance bond shall be in place to ensure adequate maintenance and protection of retained trees and site improvements. The maintenance bond shall be for an amount of 15% of the performance bond or estimate in subsection B. D. The director shall exempt individual single-family lots from a maintenance bond, except where a clearing violation has occurred or tree replacement is located within critical areas or critical area buffers. 23.10.100 Violation, Enforcement and Penalties A. Noncompliance with any section of this chapter constitutes a violation of this Code. A violation of any of the provisions of this chapter shall constitute a misdemeanor and shall be punishable as provided in Chapter 5.50 ECC. C. Penalties: 1. Aiding or Abetting: Any person who, through an act of commission or omission, procures, aids or abets in the violation shall be considered to have committed a violation for the purposes of the Amendments to Code adopted by City Council on April 13, 2021 Page 12 of 14 Packet Pg. 253 7.5.b Attachment A penalty. All persons who have been found to commit a violation under this chapter shall be responsible for an equal share of any penalties imposed under subsection C.2. Civil Penalties: Any person violating any provisions of this chapter shall have committed a civil infraction and may be subject to civil penalties in addition to any criminal penalties. Pursuant to Chapter 64.12 RCW, the City may be entitled to triple the amount of civil damages claimed or assessed. The extent of the penalty shall be determined according to one or more of the following: a. An amount reasonably determined by the Director to be equivalent to the costs estimated by the City to investigate and administer the infraction; b. The economic benefit that the violator derives from the violation (as measured by the greater of the resulting increase in market value of the property or the value received by the violator or savings of construction costs realized by the violator performing any act in violation of this chapter); c. Removal of existing 12" diameter or larger trees in violation of this chapter will require an appraisal of the tree value by the city tree protection professional using trunk formula method in the current edition of the Guide for Plant Appraisal. The cost of the appraisal shall be paid by the person(s) who removed existing trees in violation of this chapter. d. Penalty for illegal removal of trees shall be $1,500 per tree less than 12" Diameter and the appraised value of trees 12" or more in diameter. Penalties shall be paid into the city Tree Fund. If diameter of removed tree is unknown, determination of the diameter size shall be made by the City Arborist by comparing size of stump and species to similar trees in similar growing conditions. The cost of replacing and replanting the trees and restoring the disturbed area according to a specific plan approved by the City. Violators of this chapter or of a permit issued thereunder shall be responsible for restoring unlawfully damaged areas in conformance with a plan, approved by the Director, that provides for repair of any environmental and property damage, and restoration of the site; and which results in a site condition that, to the greatest extent practical, is equivalent to the site condition that would have existed in the absence of the violation(s). f. If illegal tree topping has occurred, the property owner shall be required to have a certified arborist develop and implement a five (5) year pruning schedule in addition to monetary fines and/or required tree replacement. Civil penalties under this section shall be imposed by a notice in writing, either by certified mail with return receipt requested or by personal service, to the person incurring the same from the City. The notice shall describe the violation, approximate the date(s) of violation, and shall order the acts constituting the violation to cease and desist, or, in appropriate cases, require necessary corrective action within a specific time. 4. Any fiscal penalty recovered under this section shall be deposited in the City's tree fund as established in Chapter 3.95 ECC. 23.10.110 Liability Amendments to Code adopted by City Council on April 13, 2021 Page 13 of 14 Packet Pg. 254 7.5.b Attachment A A. Liability for any adverse impacts, damages or injury resulting from work performed in accordance with any permit issued by the city under ECDC 23.10.030 shall be the sole responsibility of the permit applicant and/or owner of the property or site for which the permit was issued, and shall not be the responsibility of the city of Edmonds. Issuance by the city of any permit under this chapter shall not be construed as an assumption of any risk or liability by the city of Edmonds, nor as a warranty or guarantee that the work authorized by the permit will have no adverse impact or will cause no damages or injury to any person or property. B. Issuance by the city of a permit under ECDC 23.20.030 and/or compliance by the applicant and/or property owner with any permit conditions therein shall not relieve an applicant and/or property owner from any responsibility otherwise imposed by law for any adverse impacts, injury or damage to persons or property resulting from the work authorized by any permit issued under this chapter. C. Nothing contained in this chapter shall be deemed to relieve any property owner within the city limits from the duties imposed under Chapter 9.25 ECC to keep any tree or vegetation upon his property or under his control in such condition as to prevent it from constituting a hazard or a nuisance. D. The amount of any security required as part of any land development permit with which tree removal is associated shall not serve as a gauge or limit to the compensation that may be owed by a property owner as a result of injury or damages to persons or property resulting from any tree removal authorized under this chapter. Amendments to Code adopted by City Council on April 13, 2021 Page 14 of 14 Packet Pg. 255 9.1 City Council Agenda Item Meeting Date: 07/6/2021 Job Order Contracting - Proposal and Agreement Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History During the 2019 Legislative Sessions, RCW 39.10.420-460 was amended to allow all public agencies to use Job Order Contracting (JOC) for public works projects when a determination is made that the use of job order contracts will benefit the public. The Job Order Contracting program is anticipated to benefit multiple divisions and departments, including Public Works Engineering and Construction, Road Maintenance, Wastewater, Surface Water, Facilities, Parks, Recreation and Cultural Services and other public works projects. March 9, 2021 - The Parks and Public Works committee and the Finance committee approved the Job Order Contracting agenda bill for consent on the City Council's full agenda. April 6, 2021 - The City Council consented the approval of Job Order Contracting initiating staff process for advertising a Request for Proposal. May 18, 2021 - The City Council called for a full presentation of Proposal and Professional Services agreement. Staff Recommendation At this time, the Public Works Director recommends that City of Edmonds accept the proposal for JOC services from Gordian Inc. Further, to approve and enter into a standard Professional Services Agreement(PSA) for JOC services with Gordian after approval by the City Council. Narrative The objectives of the City's JOC program are to rapidly engage contractors in the performance of small to medium sized public works projects; to reduce construction, design, and planning costs; and to develop relationships and contracts with contractors to more quickly and efficiently respond to emergency situations. The PSA will allow the City to partner with Gordian to create and administer the Job Order Contracting program for the City in compliance with RCW 39.10.410.420.460. Attachments: Proposal to City of Edmonds - RFP for Job Order Contracting Consulting Services DRAFT Gordian JOC Professional Services Agreement (clean) with Exhibit A and B Packet Pg. 256 9.1.a w 0 GORDIAN @ Packet Pg. 257 9.1.a Table of Contents ExecutiveSummary...............................................................................................1 Approach................................................................................................................ 2 RelatedExperience................................................................................................ 3 ProjectTeam......................................................................................................... 4 Cost..................................................................................................................5 Exceptions..............................................................................................................6 Appendix — Supplemental Information.. (excluded from page count).....................7 Staff Resumes Sample Construction Task Catalog (Unit Price Book) Sample Technical Specifications Sample Reports and Forms The information and data, furnished in connection with this Proposal to provide Job Order Contracting products and services shall not be disclosed outside of the City of Edmonds (the "City' and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this proposal, except as required by law; provided, that, if a contract is awarded to this offeror as a result of or in connection with the submission of this information or data, the City shall have the right to duplicate, use or disclose the information or data to the extent provided for in the contract. The information and data subject to these restrictions as noted above are appropriately marked "Confidential and Proprietary". Cop right ©2021 by The Gordian Group Inc. All rights reserved. Job Order Contracting Core, ob Order Contracting Advanced, Job Order Contracting Complete, Job Order Contracting omplete Maria ement, eGordian, ezIQC and Construction Task Catalog are either registered trademarks or trayemarks of The Gordian Group, Inc. The names of actual companies and products mentioned herein may be the trademarks of their respective owners. City of Edmonds Proposal for JOC Consulting Services Packet Pg. 258 9.1.a G ORDIAN@ May 12, 2021 City of Edmonds City Clerk's Office 121 5' Avenue North Edmonds, WA 98020 Attention: City Clerk's Office Re: Request for Proposals (RFP) for Job Order Contracting QOC) Consulting Services The Gordian Group, Inc. ("Gordian") is pleased to submit our Proposal in response to the Request for Proposals for Job Order Contracting UOC) Program for the City of Edmonds (the "City"). We are in receipt of the City's RFP issued on April 16, 2021. Our South Carolina corporate office, located at the address and telephone number shown below, employs a largely remote workforce, with team members serving clients across the US and Canada. Within a staff of more than 600, Gordian has more than 300 JOC professionals with extensive experience in all areas of consulting, planning, construction, information management systems, database administration, construction cost data, estimating, training, project management, operations and maintenance. The Gordian Group, Inc. 30 Patewood Drive, Bldg. 2, Suite 350 Greenville, SC 29615 800-874-2291 Joie Serra, Region Director for Pac North will manage the Washington -based team of David Ruelas, Senior Account Manager, and Charles Meyer, Account Manager. The breadth of support provided to the City is not limited to the direct day-to-day interaction with this management team, but will cover all aspects of our organization dedicated to supporting our JOC clients. Gordian is the best -qualified firm to provide the requested products and services for the following reasons: • We are the leading firm that can provide single point responsibility for all of the products and services necessary for a JOC program. We prepare, customize and support, with in-house staff, the Contract Documents, Construction Task Catalog, Technical Specifications and the JOC Information Management System that we provide to our clients. We do not rely on third parties or independent vendors, and we do not subcontract or white -label third -party products. We will be 100% responsible for the success of your JOC program using in-house resources for software, data and services. • Gordian has successfully implemented and supported our JOC solutions for over 250 public owners throughout the United States, including the City of Bellevue, Snohomish County, Port of Everett, and City of Everett. Since 2015, Gordian JOC systems have enabled the procurement of more than $9 billion dollars in renovation, repair, maintenance and new construction work, with more than $4 billion dollars procured in the past two years alone. c c� N O C. 0 a` c M c 0 U 2 d Em O 0 3. 30 Patewood Drive, Suite 350, Greenville, SC 29615 P: 800.874.2291 E: info@gordian.com w: www.gordian.com Packet Pg. 259 9.1.a March 12, 2020 Page Two Building a JOC program takes more than preparing customized documents and providing software. The devil is in the details. Our experience provides us with the knowledge to develop a comprehensive, fully functioning JOC program that will deliver the most value possible. We possess the best personnel, software, and construction cost data in the industry. No other firm has our knowledge, experience and available resources for establishing and managing JOC programs. We appreciate the opportunity to present our Proposal for Job Order Contracting products and services to the City of Edmonds. If you have any questions concerning the information provided in this response, please contact me at (800) 874-2291 or R. Horn&gordian.com. Sincerely, leaac% {{ow,r Randy Horn Director of Business Development, Western Region D Patewood Drive, Suite 350, Greenville, SC 29615 r: 800.874.2291 e: info@gordian.com w: www.gor Packet Pg. 260 9.1.a Approach Gordian has assembled a team of over 300 full-time JOC professionals throughout the country that have extensive experience in all areas of consulting, planning, construction, information management systems, database administration, construction cost data, estimating, training, project management, operations and maintenance. As industry leaders, we fully understand the problems and complexities that our clients face each and every day. We operate under a team concept that allows for the liberal transfer of personnel, ideas and information, providing our clients with a truly integrated project delivery approach. Gordian has hand picked a team for the City's JOC program that has a proven track record of working together and bringing strong expertise, responsiveness and client focus together on behalf of their clients. A description of all phases of Gordian's approach to developing, implementing and supporting JOC programs is provided below. Gordian will provide any and all services required by the RFP or offered in this proposal to ensure that the City of Edmonds ("City") has a successful JOC program. Methodology The core of Gordian's approach to JOC is the rigorous and proven process we will follow to identify the City's needs and create a customized Job Order Contracting program around those needs. We do not cobble together generic unit price books or limited purpose software off the shelf and try to make them work. Our experience has taught us that to achieve maximum performance, a JOC program needs to be carefully crafted using a disciplined and thorough process. The process has been time tested and designed to minimize the effort required by the owner while producing maximum repair, alteration and minor construction results. Gordian will provide on -going technical support for the City's JOC program for the duration of the contract term, including outreach and education initiatives, JOC program updates to the Contract Documents, Construction Task Catalog and Technical Specifications, Job Order development services, additional contractor procurement, contract implementation support and training, and IMS maintenance, upgrades and system support. Gordian's job order development services, which will be included for all Job Orders, include onsite assistance with the Joint Scope Meeting, development of the Detailed Scope of Work, review and revision of the JOC contractor's Price Proposal and facilitation of the NTP from the City to the JOC contractor. Additional detail on these services will be available to the City during the evaluation process if requested. Work Plan The Work Plan for our comprehensive Job Order Contracting Solutions details the major resource components necessary for a successful JOC program: Data, Technology and Services. A detailed description of our approach to develop, implement and support the City's JOC program is provided below. Program Development The Program Development process incorporates all the activities necessary to establish the structure of the City's JOC program. While JOC is a method of procurement, it is very different City of Edmonds 2.2 Proposal for JOC Consulting Services Packet Pg. 261 9.1.a Approach from the traditional methods and many factors must be considered when organizing a JOC program. We will assist the City in making educated decisions about the structure of its JOC program, from the minimum and maximum value of the contracts to the geographic area supported by each contract. We will not reinvent the wheel or learn as we go. We will bring with us our experience and knowledge gained from other similar facility and infrastructure owners. To ensure a successful JOC program, the proper policies and procedures must be prepared and implemented. Our experience will enable us to develop a comprehensive set of Execution Procedures that adhere to the City's general operating and organizational philosophies, as well as the applicable provisions of the State of Texas governing Job Order Contracting. These Execution Procedures must incorporate all phases of the JOC process. Specific issues that must be addressed include: • Project Initiation How is a JOC project identified? Who approves projects for JOC? When is a JOC Project Number assigned? How is the JOC Project Number to be structured? • Project Development How will a preliminary Detailed Scope of Work be documented and refined? Who needs to attend the Joint Scope Meeting? What documentation will a contractor submit with the Price Proposal? Will liquidated damages apply? • SDB Compliance Procedures What compliance forms will the contractor submit with each Price Proposal? Who will verify compliance? What documentation will need to be developed? • Permit Procedures Are permits required for a specific project? Are permit requirements different for different buildings or uses? How and when will permits be submitted? Who will verify permits? What documentation will need to be developed? • Project Review and Approval Who will prepare the independent estimate? What pricing source will be used to develop the independent estimate? Who will verify the estimate? What documentation will need to be developed? Who will review the contractor's Price Proposal and how? Who will approve and sign Job Orders? • Construction Inspection and Acceptance City of Edmonds 2.3 Proposal for JOC Consulting Services Packet Pg. 262 9.1.a Approach Who will inspect the ongoing JOC work? Who will accept the final JOC project? Who will provide quality assurance? How will submittals and shop drawings be handled? What documentation will need to be developed? • Project Close Out Procedures Who will certify final completion? How will the close out documentation provided by the contractor be handled? How will warranty information be filed and tracked? • Payment Policy and Process Who will certify final payment? What documentation needs to be submitted with a JOC payment request? What is the step by step payment process? Our experience has given us insight into each of these issues and allows us to make proven, efficient and cost effective recommendations. We propose to organize and manage a series of conferences and meetings with key City staff to identify and detail specific internal Execution Procedures. Each procedural step and policy will be fully documented in written Execution Procedures for the prevention of fraud, waste and abuse. Construction Task Catalog (Unit Price Book) The construction cost data we provide is unmatched and provides the most comprehensive, accurate and detailed cost data availabe in the market today. When we build a new Construction Task Catalog, we start with our 380,000 task database that is continually improved and updated. As part of our ongoing support role, we produce updated Construction Task Catalogs for each JOC solicitation, which can be intended for general construction or a range of specialty work including paving, painting, electrical, plumbing, demolition and more. Gordian's dedicated construction cost data team works nonstop, year after year, to ensure our JOC clients are using the most accurate, up- to-date construction cost data available. Research E� pedioged team of €onstruction cost researchers who source local materialr labor and equipment pricing, Engineering Dedlratedtedrn of €Dst engineers with Specialties irr, Civil, meclmnical, electrical, plumbing etc. Anaiytics 19 Vedifate� team of data sr:ie ntists reNgporigibl2 for statistical validation of cost data. QA & Delivery Q> oedi€ated team of catalogue trlginte rs a rlSuring data fidelity for el ient specifi Ms. The construction cost database is continuously researched through a structured, formulaic methodology that ensures accuracy and consistency across all tasks. Each line item contains national, City of Edmonds 2.4 Proposal for JOC Consulting Services Packet Pg. 263 9.1.a Approach regional or local material, labor and equipment costs, targeting the appropriate source for each. During the course of each year, Gordian's cost data team performs the following tasks: Our construction cost database is built using unmatched expertise that relies on exhaustive research coupled with decades of historical data analyzed by our team of data scientists to ensure any pricing anomalies are identified, reviewed and verified prior to publication. No firm in the world can match the level of resources we've dedicated to ensuring the accuracy and breadth of our construction cost database. Research Development Methodology logy * Material Price Indicators * Modifiers * Live Dala Requevs + Union Wages + Davis - Bacan Prevailing Wages Local Requirements * Rental Equipment CDr. tF. City of Edmonds 2.5 Proposal for JOC Consulting Services Packet Pg. 264 9.1.a Approach During the past 31 years, our team of experienced cost estimators has prepared more than 3,000 customized Construction Task Catalogs, specifically designed for JOC programs. Gordian CTC's support over 380,000 construction tasks, with prices that are localized and time specific for each contract publishing. This work involves a team of over 50 people including cost engineers, cost researchers, data scientists, quality control experts, and data collection tool developers. The data consistency is a product of over 22,000-man hours of cost research efforts every year. Construction tasks are derived from the combination of materials, labor and equipment cost compiled together by an algorithm, that proportions each element as it is required to complete each task, and a determination of the hours of work (productivity) involved per task UOM. Data science and quality control contribute to the consistency and the segmentation of cost, to determine drivers that are statistically defendable at the local, regional or national level, utilizing 100 years of cost collection data delivery. Every year Gordian revalidates tasks (27,000 last year) to update work to today's construction standards. The results of this work produce fair and equitable, mean costs, that represent the midpoint of localized bare construction cost data (does not include overhead or profit for the prime or sub -contractors). The adjustment factor submitted should include these costs. Gordian continually enhances the breadth of our task portfolio to keep up with current construction trends and utilizes our experience with over 600 active JOC programs to provide the construction tasks that make for a successful program. Revision Methodology As part of our ongoing support role, we will produce an updated Construction Task Catalog for each new City JOC contract. When we notice areas for improvement, we bring in our cost estimating and engineering team to incorporate the improvement into the very next published book using our DMAP (Database Manager and Publishing) software and its component pricing capability. As described above, Gordian has substantial resources dedicated to the continuous tracking, updating and development of construction costs. Our construction cost database is updated every day to ensure that the unit prices provided as part of each bid package are the most accurate on the market today. Updates are not an "as -needed" exercise; they are performed continuously across all markets to ensure that when updated cost data is required, it's readily available in all 930 geographic regions served by Gordian's Construction Task Catalog. No other firm can come close to matching the dedicated resources and expertise of Gordian when it comes to building an updated, accurate and flexible construction cost database. In addition to continuous updates, Gordian's account team will work with our Data and Engineering team to develop and publish any construction tasks identified as recurring non-prepriced tasks during a previous JOC contract term. Localized Pricing We use local prevailing wages and local material and equipment costs (which we obtain directly from local subcontractors and suppliers) to price our Construction Task Catalog. That allows us to be extremely accurate. The pricing of the Construction Task Catalog will be specific for the City and will incorporate current actual local equipment and material prices, along with local area prevailing wage rates. Gordian currently serves several agencies surrounding the Snohomish County metropolitan area and the City of Edmonds. We are continuously collecting, analyzing and compiling new and updated construction tasks within Snohomish County and the surrounding area. City of Edmonds 2.6 Proposal for JOC Consulting Services Packet Pg. 265 9.1.a Approach If any items are not already included in our database, Gordian will gladly develop them for the City. These new tasks will be for the exact construction product or material that the City requires for its projects including, if necessary, unique owner supplied material and equipment. Prior to the publication of any new Construction Task Catalog, Gordian can identify and provide all non- prepriced tasks approved by the City under the previous contracts. Working directly with the City, Gordian can create line items for recurring non-prepriced tasks which are anticipated for the new contracts. We understand that new technologies and materials are being developed every day, as these materials become available, Gordian will assist the City with incorporating these new tasks into current and future Construction Task Catalogs. Technical Specifications — We have prepared more than 3,000 sets of Technical Specifications specifically for JOC. The Technical Specifications will include the same CSI specification numbers as the applicable tasks, and dictate the quality of the workmanship and the quality of the materials for the tasks detailed in the Construction Task Catalog. Customization of the JOC Technical Specifications will also allow the City the flexibility to standardize equipment and materials. Preferred vendors and suppliers can be incorporated into the Technical Specifications with the City having the final approval of "or equal" substitutions. Procurement Support This phase incorporates all the activities necessary to establish the structure of the City's JOC program, inform internal City staff and the contracting community about JOC, and procure the JOC contractors. Specific services will include preparing and conducting an external marketing program, an internal marketing program and pre bid seminars. External Marketing and Outreach Program Gordian proposes to coordinate and conduct the external marketing of the JOC concept to the local contractor community. The purpose is to explain the JOC concept to the local contracting community. We will accomplish this portion of the program by meeting with various contractor groups, trade organizations and bonding companies, as necessary, in order to solicit support for the JOC program. Intending bidders will have many questions and concerns that must be fully addressed before they will feel comfortable in submitting a bid. Internal Marketing Program Gordian will conduct internal marketing of the JOC program by holding orientations and seminars for the City. These orientations and seminars are essential in obtaining staff support and cooperation. Pre -Bid Seminars A central feature of Gordian's procurement plan for Job Order Contracting is the pre -bid seminar for intending bidders. Since most facility owners want to attract local contractors, but often many of the local contractors are not familiar with the JOC process, it is essential that a proactive educational program occur prior to bidding. Gordian believes that the increased information exchange between the owner and the intending bidders will lead to a better understanding of the JOC program, less bid risk for the contractors and ultimately, lower bids. City of Edmonds 2.7 Proposal for JOC Consulting Services Packet Pg. 266 9.1.a Approach The first section of the pre -bid seminar focuses on explaining the overall JOC process, the number, size and types of JOC contracts being bid, and an in-depth discussion of the owner's expectations for the JOC contractor. The second section presents information on understanding and applying the Construction Task Catalog, the costs that must be included in the Adjustment Factors, and different methods for the contractors to calculate their Adjustment Factors. Contractors are also taught how to build sample Price Proposals. This section concludes with an extensive question and answer session. If the client prefers, this seminar can be presented in two separate sessions. We will take the lead in reaching out to local contractors to inform them about JOC. We will prepare and conduct extensive pre -bid conferences that have been refined over time to secure for the City the very best qualified contractors at a meaningful, competitive price. Gordian will assist the City throughout the procurement process. In addition to the pre -bid activities outlined above, we will assist with the evaluation of bids and the contract awards, as requested by the City. Software Gordian will include unlimited access to our IMS (the "JOC Software") that is required to run a Gordian JOC program as part of our deliverables. Our JOC Software is capable of generating all of the JOC documents, including the contractor's Price Proposal, the independent estimate, Job Orders, and all management reports and forms. Our proven software was specifically designed to support JOC programs and will be configured to meet the information management needs of the City's JOC program. It is essential to optimizing the efficiency and convenience of a Gordian JOC system. Gordian's JOC Software is a web solution, making it accessible anytime and anywhere there is an Internet connection. Best of all, the JOC Software can handle an unlimited number of Users, Job Orders, Construction Task Catalogs and other information. As part of the JOC System License, the City will receive with a Gordian JOC solution, you will be provided with unlimited access to the JOC Software for the term of the contract. The JOC Software is a critical component of any JOC program, and it must be designed and configured specifically for JOC. Gordian's JOC Software was developed using 30+ years of experience in managing JOC programs, and it ensures efficiency, ease of use, and maximum control at each step in the JOC process. For instance, our JOC Software enables tracking of price proposal revisions to ensure no changes go unnoticed, locks adjustment factors and unit prices to ensure no price manipulation can occur, and can generate custom reports and forms which will enable the City to tailor the software to its workflow, and ensure proactive management with advanced reporting capabilities. Additional information, including a full demonstration of our JOC Software, can be provided either in -person or remotely upon request. The JOC Software contains functionality that is used to track and report on Job Orders. The primary modules are for Price Proposal development and review, but others include the ability to manage budgets, contractor evaluations, invoices, logs, meetings, submittals, tracking dates and more. Gordian will work with the City to develop the program and infrastructure procedures and administration processes necessary for success. Our implementation experts are experienced with working with information system professionals in coordinating all aspects of the system software. City of Edmonds 2.8 Proposal for JOC Consulting Services Packet Pg. 267 9.1.a Approach The City will find that our JOC Software is extremely powerful and flexible when it comes to security, integration and reporting. Gordian is successful at producing great JOC software because we understand JOC and we build our software to the expectations of our users. This was a challenging task considering we have almost 8,000 users. Our software accomplishes three important goals that are common with all of our users: • Security at all levels: users, groups, forms, fields and reports. • Ease of use: works like other applications to reduce the learning curve. • Flexible: must adapt to the user's specific environment through configuration. In addition to these goals, the JOC Software accomplishes more than any other JOC information management software in the way of- Import/Export: ability to import data from other systems and export in almost any format. • Support and Maintenance: unlimited support and maintenance. • Updates: no user action required. • Hardware Requirements: any computer connected to the Internet. • Features and Components: more features and components and management capability than any other software package. • Architecture: Built with Microsoft's .NET development tool utilizing Microsoft's SQL Server as the database. Security At the top level of security is the System Administrator. This person has complete access to all of the Software features. They can make custom changes to components, add or change users and groups, and configure security settings. It starts with the administrator's module. Only administrators can see this module in the software. From there administrators can manage security settings. Administrators use this tool to establish users and groups, add users to groups, and apply permissions for each user and group as needed. The administrator can apply, read, modify and delete privileges for users and groups at any level in the JOC Software. For example, some groups may not have access to a project, others may have read only access, others may have full access, and others may have access to only select fields. This is the most flexible security system of its kind. Ease of Use • Reports and forms are linked to components, making it simple for users to find the forms and reports they need. • Email is integrated with the users email system. Thereby allowing a tracking history of emails sent out. City of Edmonds 2.9 Proposal for JOC Consulting Services Packet Pg. 268 9.1.a Approach • Users can copy information from and to popular programs like Word and Excel and the format is maintained. • The JOC Software allows the user to use common formatting features to format text. This can make Detailed Scopes of Work and other documents more readable. • There is a spell checker to help with the spelling in text fields. Flexible No two facility owners are the same and therefore, the software to manage their JOC programs should not be the same. The JOC Software allows administrators to configure the way it works for their organization. It can have components removed that are not being used, field titles changed to reflect use, lists modified to perfectly match existing systems, forms and reports created or modified exactly as needed, security applied at any level, and policies set to control how it works. Import/Export The JOC Software provides a number of ways to import and export data. The simplest of these is to copy and paste the information to or from another source. It also makes extensive use of XML, a protocol now understood by most popular applications and the Internet. Exporting information can also be accomplished with the reporting tool. Every form or report can be exported in several formats including: PDF, Excel, Word, Rich Text and Text. Software Support and Maintenance In terms of supporting and maintaining system applications for JOC, Gordian is the most experienced firm. Our in-house software design and development team created and supports the JOC Software. They are available 8:00 AM EST — 10 PM EST, Monday thru Friday. When you need help, we are there. Our JOC Software is a web -based information management tool that aides in every aspect of the JOC process. It is imperative that we ensure it is properly configured for your JOC program. Together with your staff, Gordian will fully test the system and certify that it is optimally configured according to your requirements. We will provide unparalleled support following the configuration and testing of the software. The support will be a combination of on -site personnel, remote access and a toll -free support hot line. No action is required by the end user to update the software. As updates are completed and fully tested they are immediately made available to all users. A message is placed on the login web page to notify users prior to the release of an update. This message will include a link to instructional material, when necessary, so that the users can become familiar with the update before it is released. Hardware Requirements Being a web -based application, any computer device with access to the Internet can use the JOC Software. A broadband connection of lmbps or higher is recommended, and an internal processor speed of 1GHz or above. It is operating system independent, so users on Windows, Mac or Linux City of Edmonds 2.10 Proposal for JOC Consulting Services Packet Pg. 269 9.1.a Approach based operating systems can access the application with any leading web -browser (Internet Explorer 9+, Chrome and Firefox). Features and Components The JOC Software manages all aspects of the JOC Process, and will also fulfill the Option 2 Scope of Services estimating function at no additional cost to the City. The primary function is to manage Job Orders within projects. Users can track budgets, locations, people, meetings, cost estimates, Proposals, Proposal reviews, submittals, subcontractor and MBE/WBE participation, project logs, invoices, evaluations and tracking dates. The following is a description of each of the features and components, including features and functionality that are currently in development and will be provided to the City upon release. • Project Basic information is entered for the project such as project number, title, and description. • Job Order Pertinent Job Order information can be entered on the Job Order screen. Job Order number, title, status, contract, schedule, work type, specialties involved, drawings and submittals required, special instructions, the final Detailed Scope of Work and notes. Project Managers will rely on this information daily to view new projects. • Budget Budget information can be added and tracked for a Job Order based on specific budget lines. • Workflow The JOC Software creates an orderly progression through the Job Order stages including initiation, Joint Scope Meeting, RFP, Price Proposal review, authorization and NTP; ensuring each stage is completed before moving to the next. • Location One or several locations can be added for a Job Order. The locations tie back to a list of locations to give consistency between the job Order and full capability to do proper tracking. • People Any people associated with a particular Job Order can be added for easy reference and tracking purposes. • Meeting You determine the types of meetings necessary and track information such as dates, times, attendees and notes. Typical meetings might include Joint Scope Meetings and Pre -Construction Meetings. • Cost Estimate You can develop cost estimates for each Job Order. The cost estimate can utilize the Construction Task Catalog data, which reflects current prevailing wage rates, and equipment and material prices researched and adjusted for the San Luis Obispo construction market. The cost estimate can be used City of Edmonds 2.11 Proposal for JOC Consulting Services Packet Pg. 270 9.1.a Approach to establish accurate budget information and comparisons between initial estimates and proposed project costs are readily available. • Price Proposal The contractor can quickly create a Price Proposal utilizing the electronic Construction Task Catalog. The Adjustment Factors are entered during setup of the software and are automatically applied to tasks as they are entered. Like estimates, the contractor can develop several Price Proposals for one Job Order and combine them when responding to a request. When new tasks are needed, the user can easily create them in custom catalogs and use them on any Job Order. Co - authorizing of Price Proposals can be enabled to track which user made changes and when. The system will prevent changes to the price proposal once it has been submitted to the Owner or Contractor. When Supplemental Job Orders are issued, the system allows "child" job orders for additional work when there are changes in scope, unforeseen conditions, etc. • Proposal Review The JOC Software automatically scans the contractor's Price Proposal for errors to determine if the proper Adjustment Factors were used and to confirm that the math is correct. It also compares revised Price Proposals to previously submitted Price Proposals saving the client's Project Managers hours of review time while keeping an audit trail of all changes. The Project Managers can enter notes and alternative quantities for each task and transmit their comments to the contractor. All Price Proposals received are saved to preserve the audit trail. Proposal Review Notes provide a conversational history of the online proposal review process. • Subcontractors and DBE/MBE/WBE Our JOC Software tracks subcontractor utilization by Job Order to track the utilization of small, minority, women or disadvantaged owned businesses. The contractor can also use this tool to track subcontracts and payments to subcontractors. • Evaluation Project Manager's will have a customizable evaluation form to critique the contractor's performance on each Job Order. This feature tracks a contractor's performance and leads to performance improvement. • Tracking Dates You can track an unlimited number of dates in the JOC Software. Update dates and statuses with the click of a button as each milestone is completed. • Contract Close-out Officially close-out contracts when they've expired or reached capacity. • Forms Forms are driven by Crystal Reports, the leader in data formatting and reporting. This will give you the power to create forms and documents needed for JOC like never before. Users can produce any form a Project Manager may require from a Notice of Joint Scope Meeting to a Project Closeout Form. Project Managers can spend their time managing construction, not typing. Forms are easily City of Edmonds 2.12 Proposal for JOC Consulting Services Packet Pg. 271 9.1.a Approach organized with the same interface that you use to organize your JOC information. You can also link forms and reports to any icon in the explorer to give you one button printing. • Management Reports Like forms, management reports are also driven by Crystal Reports and the JOC Software's reporting capability is flexible enough to handle just about any request. A report can be created to list every project in a program area or managed by a particular Project Manager. Reports can be created which list a certain group of projects and the critical dates for each such project. This allows the Project Manager or administrator to track the progress of a certain project or series of projects. Reports can also be created that provide information such as how much volume was completed by each contractor or for each program area. Sample forms and Reports are included in the Appendix of this proposal. Administration You can control every aspect of the JOC Software from the administration module. Edit lists, modify forms and reports, change program policies, add users and change security settings are just a few of the controls. The easy to use interface will have you up and running within minutes. • Security There is a security module that manages both user and groups. The security can be set for each field within the JOC Software. Each user and group is given or denied read, write, modify and delete access to every aspect of the software including administrative functions. • Find Find is a feature that works with almost all components in the JOC Software. This tool is used when a user is searching for information within the JOC Software and needs to find it quickly. It is most often used with the Construction Task Catalog to find specific tasks. • Online Help Help is a keyboard stroke away. The context sensitive help will provide you with specific help on the component you are using at that time. You can also use Index and Search to find help on other topics. Training Gordian will be responsible for providing a comprehensive JOC Master Training Program, which will include different course modules so that all elements of the City and JOC contractor staff will receive specialized training. Gordian will develop and publish all training aids and materials necessary to support the JOC training courses. The JOC Master Training Program will be modified to fit the City's processes and procedures. Below is a description of each module: The JOC Overview Module is a general purpose introduction designed to familiarize the City staff with the JOC concept. Topics include an overall JOC orientation as well as a discussion of how JOC will be implemented. In addition, JOC is presented from a contractor's perspective so the City staff City of Edmonds 2.13 Proposal for JOC Consulting Services Packet Pg. 272 9.1.a Approach can better understand the contractor's risk and potential reward. Included in this module is a discussion of how a contractor prepares a JOC bid. The JOC Contract Documents Module is a detailed discussion of the contractual terms of the contract. This module is designed for project managers and procurement staff. The contract documents are the "rules" under which the JOC program will be implemented. It is critical that key operational and procurement staff fully understand the Contract Documents. Copies of all materials and the contract terms and conditions are contained in the training manual. The JOC Program Execution Module includes a detailed, comprehensive review of the City's approved JOC Execution Procedures. Training for this module includes ensuring that the City facilities and procurement staff have a full understanding of the procedures and forms that will be used to approve JOC work. The Job Order Development Module includes training on a complete series of practical exercises designed to prepare a complete Job Order based on actual City projects. Gordian will be performing the Job Order development tasks for the City under this contract, but will provide an overview of the process for the benefit of City staff. The JOC Software Module provides a thorough overview of our proprietary JOC Software, designed for project managers. JOC Software training is provided for each step of the JOC process, from project initiation, to reviewing and validating a contractor's Price Proposal, to project closeout. Because the primary interface is Windows Explorer -based, the City staff will readily adapt to the user-friendly nature of our software. This Module is presented in a mixed lecture and practical exercise format using computer generated overhead projection materials, handouts and hands-on computer exercises. JOC Refresher Training Gordian will provide refresher training as needed or requested by the City. Our refresher training consists of a workshop discussion of all aspects of the JOC process and is offered to those who have had an opportunity to get some actual experience with the JOC process. The focus of this session is on the lessons learned and the sharing of those lessons with other staff members. We recommend that everyone attend at least two refresher training workshops; one after about a months experience and the second one after three months experience. Gordian will conduct as many training sessions as required to ensure that City staff and the JOC contractors are fully prepared to execute the JOC program. Training will include a comprehensive training/reference manual with sample Job Orders, flowcharts, and forms. Technical Support Gordian will provide ongoing technical support in a number of areas during the term of the contract. Specific technical assistance will include: JOC Program Updates During the term of the contract, Gordian will provide continual updates for the City's JOC program as follows: • Provide the City updated JOC Contract Documents for all new JOC contracts and JOC re -bids. This support will include: updating Construction Task Catalogs and Technical Specifications; monitoring recent changes and recommending improvements to the Contract and General Conditions to clearly specify the requirements of the City; further developing and implementing pre -award criteria; identifying new processes to further define contract City of Edmonds 2.14 Proposal for JOC Consulting Services Packet Pg. 273 9.1.a Approach requirements and contractor capabilities to ensure that the City retains qualified JOC contractors; and customizing the JOC process and documents to meet the ever changing needs of the City. • Provide procurement and marketing support during the solicitation of JOC contracts. This support will include preparing all necessary documents and notices, preparing and participating in all pre -bid conferences, external marketing to the local contracting community, evaluating the contractor's proposed management plan, staffing and personnel plans, and assisting new contractors during mobilization. Project Organization and Staffing With an employee count of more than 600, including more than 300 JOC professionals, no other firm can match the level of experience Gordian possesses in connection with the advertisement, evaluation and award of JOC contracts. The breadth of support provided to the City is not limited to the direct day-to-day interactions with our account management team, but will cover all aspects of our organization dedicated to supporting our JOC clients. Gordian's direct support for the City's program will include members of the following teams: Program Development, Program Management, Software and Construction Cost Data. Additional resources are provided by Program Analysts, Product Management, Engineering Cost Research and Customer Support. Organizational Chart CITY OF EDMONDS W A S H I N G T 0 N Program Development I Program Management Director of Develop & Implementation Kelly Mingle 1p Contracts & Execution Procedures Laura Albright Erica Ventura Senior Account Manager David Ruew Account Manager Charles Meyer L Software & Data VP, Product VP, Data & Director of Customer Management Software Experience Ted Kali Mike Hailingsimrth Bill Duff JOC Product Construction Task Catalog &Technical specifications Customer Support Team Team Paul Cowan John Melin I Engineering & Cost Research Team City of Edmonds 2.15 Proposal for JOC Consulting Services Packet Pg. 274 9.1.a Approach Program Management Key Staff is comprised of three Program Management team members. This team is led by Joie Serra, Region Director of the PacNorth Operations. Ms. Serra is the JOC Project Executive with primary oversight of the development of the City's JOC system. She becomes the management point of contact for communications with the City, relevant stakeholders, and the public. Reporting directly to Ms. Serra, David Ruelas, Senior Account Manager will serve as the Lead Consultant/Project Manager for the City's JOC program. His primary responsibilities will include overseeing the implementation phase, training, and day-to-day management and support of the City's JOC program. Mr. Ruelas will collaborate with the City staff as part of their JOC bidding process, and assist to develop and finalize bidding documents; customize the Construction Task Catalog; participate in pre -bid presentations; conduct scope identification and proposal review; and assist with JOC Contractor training. Mr. Meyer will be directly supported by Charles (Chuck) Meyer, Account Manager for the City's JOC Program. Mr. Meyer will assist with responsibilities that include day-to-day development, implementation, training and support of the City's JOC program. Program Development This team is led by Kelly Mingle, Director of Development and Implementation. Ms. Mingle will manage Gordian's activities relating to the compilation of bid documents, general conditions, and other program documents required to procure the City's JOC contractors. This includes the citation and incorporation of best practices during each rebidding process, and providing standard work for contractor outreach and pre -bid meetings. The team includes a Contracts and Execution Procedures Specialist, Laura Albright, and works under the guidance of our Vice President and General Counsel, Ammon Lesher. As a licensed attorney, Mr. Lesher will work with Ms. Mingle and her team to ensure all contracts and bid documents meet City requirements. Software and Data The Software and Data team is led by Noam Reininger, Chief Data & Product Officer for Gordian. Mr. Reininger leads all aspects of product development and management, including product & data strategy, innovation, software development & data operations. He will be supported by Ted Kail for Product Management; and Mike Hollingsworth, VP of Data and Software, together with John Melin and Paul Cowan for Estimating services. Implementation and Project Schedule Gordian can develop and implement a JOC program for the City within 120 days of the receipt of a contract. Meeting the 120-day schedule will require working as a team. An Implementation Schedule is provided at the end of this section. Timely response from the City staff to our requests for information and requests to review draft documents is critical to the development and implementation process. We are aware that your staff has multiple demands placed on them in addition to your JOC program. Experience has shown us that it is best to work in our client's facilities during the early stages of the contract, so we are available to meet with client staff at their convenience. We request that the City assume the following duties and responsibilities: City of Edmonds 2.16 Proposal for JOC Consulting Services Packet Pg. 275 9.1.a Approach • Review all documentation and requests for information submitted by Gordian in a timely manner. • Provide full information regarding requirements for the JOC program, including but not limited to, facilities lists, current Owner procedures, programs, technical specifications and bidding information. • Designate, in writing, a representative who shall render or obtain decisions pertaining to the JOC program in a timely manner. • Provide work space and access to the Internet, copiers, printers, facsimile machines, and local telephone service for use by Gordian's on -site JOC development staff, which shall consist of two on -site employees during the program development phase and one employee during implementation and support phases. • Provide reproduction services for the Construction Task Catalog, Technical Specifications, Contract and General Conditions, Instructions to Bidders and Bid Forms, including the bid packages distributed to construction contractors. City of Edmonds 2.17 Proposal for JOC Consulting Services Packet Pg. 276 o • Meeting GISP D 1 _ L N rn �� o Gordian Task City of Edmonds 9.1.a �LQ°cYn �U c, �o� a)� >_ �� �CityTasl< JOC Program Development and Implementation Schedule �rW0Q0����E 2 " :� o - L L Proposal for Consultant Services for CL 2 ° L c� o 2 (0 Job Order Contractin (JOC) System m o -F Y 3 L .� �_ J `�_ L L c•p U c � � oU c �� � " TASKS DAYS 01 Q (n a- O U in d O U U U U maw, �onmrn�� ,.+��,��ro^,o� �nN�nrynryryo� mM.n�nmMo �c mo,o� MN�nNnNNo m mmo ,.,^�,� ro�,o a aae� aaa�a �o�o�o�n �o�o�o�n�o F� is mooao�m�"mmaommmrnmmmmmmmm �o mmo a mm000 o�oo o oo2� ,n�L4 �2 ^2 'a ✓ ✓ ✓ ✓ ✓ Orientation Kick Off Meeting •N / / / / ✓ / JOC Front End Documents Kick-off Meeting • City Compiles Draft Documents for Gordian Review 1 0 City Delivers Draft Documents to Gordian • a Meeting to Discuss Method for Customizing Documents • d / Gordian Customizes City Documents for JOC Gordian Submits Draft Documents for City Review • City Reviews Draft Documents & Comments Meeting to Discuss City Comments • M Gordian Revises Draft Documents r Gordian Delivers 2nd Draft for City Review • • • 0 U m O p / / ✓ / City Reviews & Approves Contract Documents Gordian Publishes Contract Documents ,/ ,/ Construction Task Catalog (CTC) Kick-off Meeting Gordian Provides Sample CTC for City Review ✓ / City Reviews CTC and Prepares Comments City Collects Sample Drawings for Gordian Review / City Delivers Sample Drawings to Gordian • • N a) N N c Gordian Compares Drawings to CTC to Identify Additions Meeting to Discuss Changes to the CTC ✓ ✓ Gordian Customizes CTC (Create New Work Tasks, Delete Extisting Tasks) Gordian Provides 2nd Draft CTC for City Review City Reviews Current Draft CTC & Comments Meeting to Discuss Final Changes to the CTC Gordian Customizes CTC with Final Changes N Gordian Provides Final CTC to City • 0 City Reviews and Approves Final CTC U Gordian Publishes City CTC ty) / ✓ / / / Technical Specifications Kick-off Meeting • City Compiles Specifications for Gordian Review cv City Delivers Specifications to Gordian • / ,/ Gordian Customizes JOC Specifications : O ✓ ✓ Gordian Provides Draft Specs for City Review • U L ✓ ✓ City Reviews Current Draft Specs & Comments m Meeting to Discuss Final Changes to the Specs • O ✓ ✓ Gordian Customizes Specs with Final Changes ✓ / Gordian Cross References City Specs with CTC ✓ ✓ Gordian Provides Final Specifications to City • L City Reviews and Approves Final Specifications 42 ✓ ✓ Gordian Publishes Technical Specifications 0. Organize Workshops for Execution Concepts tt ✓ Gordian Develops Draft Internal Execution Procedures Meeting to Discuss Draft Execution Procedures • N City Reviews & Approves Execution Procedures _ O ✓ Gordian Finalizes Execution Procedures Internal and External Marketing Presentations W / ✓ Gordian Conducts Internal Presentations for City Personnel • ,� / ✓ Gordian Conducts External Presentation for Contracting Community • O / ✓ ✓ JOC Software System Gordian Configures JOC Software System U 0 71 • U) =- O a • v ✓ / Gordian Loads CTC into JOC Software Gordian Tests JOC Software / ✓ ✓ Gordian Conducts Client JOC Software Training Gordian Conducts Contractor JOC Software Training - After Contract Award / Procurement Support for Job Order Contracts Gordian Provides Bidding Related Support Gordian Prepares Contract AdvertisementsAaw City Advertises Job Order Contracts ✓ ✓ ✓ ✓ Gordian Conducts Pre -Bid Conference Gordian Assists City with Bid Opening/Analysis coo Develop JOC Training Program & Reference Manual Q Gordian Conducts Client JOC Training - After Contract Award / ,/ ✓ / / Gordian Conducts Contractor JOC Training - After Contract Award Packet Pg. 277 ✓ ✓ ✓ ✓ Gordian Prepares Initial Project Package - After Contract Award Related Experience 9.1.a The Scope of Work for the following six clients include the products and services required by the City's RFP. EVERETT WASHINGTON City of Everett Services Provided: Implementation and Support of a Job Order Contracting Program, including Job Order Development, Construction Management, and Estimating Services Construction Value: $20,600,000 of construction completed to date Period of Service: July 2014 — On Going Reference: Ms. Theresa Bauccio-Teschlog, Purchasing Manager 3200 Cedar Street, Door #5 Everett, WA 98201 Tel.: (425) 257-8901 TBaucciogeverettwa.gov Gordian was awarded a contract in July 2014 for the full development and implementation of a Job Order Contracting program for the City of Everett. Projects vary in size and scope and occur throughout the area. The City has accomplished over $20 million in construction using JOC since 2014. Projects range in size from $10,000 to $499,000. Parks, Facilities, Public Works, and Transit Departments all use the program with a current pool of 15 managers participating. "We've had a JOC program for three years now, and we originally implemented it to improve staff efficiency. Now our city uses it for everything — minor seismic upgrades, roof repairs and ongoing street improvements. It saves a lot of time when writing specifications because you're working one-on-one with the contractor to find better means and methods to get work done. It really streamlines the process." - Theresa Bauccio-Teschlog, Purchasing Manager City of Edmonds 3.1 Proposal for JOC Consulting Services Packet Pg. 278 9.1.a Related Experience F County of Monterey Services Provided: Implementation and Delivery of a JOC Complete Solution and JOC Complete Solution+ Construction Value: $87,276,057 of construction completed to date thru 03/21 Period of Service: April 2013 — Ongoing Reference: Mr. Michael R. Derr Contracts/Purchasing Officer & Fleet Business Manager 1488 Schilling Place Salinas, CA 93901 Tel.: (831) 755-4992 Fax: (831) 755-4969 derrm@co.monterey.ca.us In April 2013, the Board of Supervisors for the County of Monterey awarded a sole -source consulting contract to Gordian for the development and implementation of a JOC program that includes Job Order development, construction management, and estimating services. With a current population of more than 415,000, the County of Monterey provides a wide range of services across a myriad of departments including: Hospitals, Parks, Libraries, Roads, Facilities, Social Services, Capital Projects, Agriculture Commissioner, Fleet, Human Resources, and Health. Gordian provides JOC solutions for the County of Monterey, which is responsible for the management, maintenance and repair of more than 3.8 million square feet of space in over 100 County facilities. Gordian has assisted with strategizing and scope development for various projects, ranging in scope from multi -trade remodeling projects, to hospital repairs, to road and parking lot improvement projects. Gordian manages and administers the complete JOC program on behalf of the County. Gordian involvement has significantly reduced the time investment from County project managers in the initial development and active management of projects in the field, as well as contractor coordination, allowing for increased project manager bandwidth in the development and oversight of other projects in the pipeline. County benefits have included: Increased construction and technical expertise to safeguard County interests. Complete contract understanding and enforcement, including effective contractor negotiation and claims avoidance. Accurate project documentation and closeout management for County historical record. County representation in the field and collaboration throughout process. Timely delivery of projects and ultimate end user department satisfaction. The County has eight (8) general contractors in three areas: 2 contracts specializing in hospital work (OSHPD), 3 contracts specializing in vertical work (building) and 3 contracts specializing in horizontal works (roads and bridges). The contracts represent an annual construction capacity of $40,000,000 available to the County. City of Edmonds 3.2 Proposal for JOC Consulting Services Packet Pg. 279 9.1.a Services Provided: Construction Value: JOC System Status: Period of Service: Reference: Related Experience Citv of Bellevue Development and Implementation of a Job Order Contracting Program, including Job Order Development $22,600,000 of construction completed to date Fully operational December 2009 — On Going Ashley Clericus, , JD, MBA, CPPB, CPCM, Assoc. DBIA Procurement Assistant Manager City of Bellevue 1205 Craftsman Way, Suite 200 Everett, WA 98201 Tel.: (425) 452-7252 aclericusgbellevuewa.gov Gordian was awarded a contract in December 2009 for the full development and implementation of a Job Order Contracting program for the City of Bellevue (City). The City has initiated more than 479 projects with $22.6 million in completed construction since the inception of the program. These projects range in size from under $10k to $491,000. City of Bellevue uses the Job Order Contract to target projects for Utility upgrades, facility modernization and repair, Right of Way repairs and improvements, Traffic revisions, and Roadway repairs. City of Edmonds 3.3 Proposal for JOC Consulting Services Packet Pg. 280 9.1.a Related Experience Port of ERETT Port of Everett Services Provided: Development and Implementation of a Job Order Contracting Program, including Job Order Development Construction Value: $6,200,000 of construction completed to date JOC System Status: Fully operational Period of Service: July 2014 — On Going Reference: Maija Lampinen, CPPB - Contracts Administrator 1205 Craftsman Way, Suite 200 Everett, WA 98201 Tel.: (425) 388-0606 maij alkl2ortofeverett.com Gordian was awarded a contract in July 2014 for the full development and implementation of a Job Order Contracting program for the Port of Everett (POE). POE has initiated more than 111 projects with $6.2 million in completed construction since the inception of the program. These projects range from under $10k to up to $500,000. Port of Everett uses the Job Order Contract to target projects for time sensitive procurement and technical execution with little design/documentation upfront. They rely on the program to deliver a no-nonsense procurement for quick transition into construction. They have used the JOC for critical infrastructure upgrades and repairs when a more traditional, longer procurement would have interfered with their operations. City of Edmonds 3.4 Proposal for JOC Consulting Services Packet Pg. 281 9.1.a Related Experience ��� 9AN798 9 r"q�1F04ti���County of • , Services Provided: Implementation and Development of a Job Order Contracting Program that includes, as -needed Construction Management and Estimating services Construction Value: $8,234,982.00 of construction completed to date thru 04-21 JOC System Status: Fully operational Period of Service: September 2015 — April 2021 Reference: Patrick Zuroske, Assistant Director General Services 105 East Anapamu Street Santa Barbara, CA 93101 Tel.: (805) 568-3096 12zuroske9coun1yofsb.org Gordian was awarded a contract in September 2015 to develop, implement and support a Job Order Contracting UOC) program for the County of Santa Barbara, General Services and Public Works Departments. The scope of work included establishing a customized JOC program for each department, ongoing support for the pricing system and JOC program, an unlimited license to the JOC information management application, development and management of the Construction Task Catalog, development of Technical Specifications, development of execution procedures, procurement support and ongoing training of County and JOC contractor staff Gordian successfully delivers millions of dollars in construction for the County, working closely with key upper level and project management staff, as well as high performing contractors. Construction Management services have been utilized on key projects requiring additional support and oversight in the field. Estimates are also provided for both JOC and major capital during early project development and budgeting phases. Gordian has worked to expedite the delivery of numerous projects for County, resulting in reduced staff time, design, and construction savings. Integration with existing County staff is critical to overall program success. Gordian continues to meet all contract requirements and exceeds expectations in the delivery of JOC services. City of Edmonds 3.5 Proposal for JOC Consulting Services Packet Pg. 282 9.1.a O O U D cqG/FORA Cou Services Provided: Construction Value: JOC System Status: Period of Service: Reference: Related Experience of Alameda Implementation and Delivery of a JOC Complete Solution with optional JOC Complete Solution+, and Estimating $36,000,000 of construction completed to date Fully operational June 2008 — On Going Alan Baxter, Chief Deputy, Operations County of Alameda, General Services Agency 1401 Lakeside Drive Tel.: (510) 208-9618 alan.baxter@acgov.org Gordian was awarded a contract in June 2008 to develop, implement and support a Job Order Contracting UOC) program for the County of Alameda. In 2019, the County increased the level of service provided by Gordian to include JCS, JCS+, and estimating services. The County of Alameda is responsible for the management, maintenance, and repair of more than 166 County -owned and leased facilities equaling approximately 6.7 million square feet of building space. The County provides a wide range of services to its 1.67 million residents. This includes court houses, social services, detention facilities, animal shelters, sheriff offices, roads and parking lots, and capital projects. Gordian provides JOC solutions for Alameda Counting, assisting with strategizing and scope development for various projects such as roof, chiller, and generator replacements, ADA repairs, and road and parking lot improvements. Gordian manages and administers the complete JOC program on behalf of the County. Gordian's involvement has dramatically increased the number of projects the county is able to complete annually. Gordian helps fill the project management void within the county. By utilizing Gordian and the JOC program, the county can tap into their contractors' expertise and experience to complete projects with minimal preliminary scopes of work. This partnership with contractors is instrumental in keeping projects on budget and bringing value engineering opportunities to the county. The County has five general contractors this year. The contracts represent an annual construction capacity of roughly $15 million available to the County. City of Edmonds 3.6 Proposal for JOC Consulting Services Packet Pg. 283 9.1.a Expertise of Project Team Project Team Experience Joie Serra serves as Region Director for PacNorth Operations. As such, she is the JOC Project Executive whose primary role will be oversight of the development and migration of the City's JOC system. She becomes the management point of contact for communications with the City, relevant stakeholders, and the public. Mrs. Serra has been with Gordian for 10 years and is currently responsible for operations of many Pacific Northwest programs. While the amount of time spent at each client is determined by the volume of construction being procured by that client, Ms. Serra anticipates devoting 15% of her time overseeing the team for the City's new JOC Program. During her time with Gordian, she has worked on the following JOC programs (current programs in bold): • Jackson Health System • Miami Dade County Schools • City of Miami & City of Miami Beach • City of Miami Beach • Broward County • Pinellas County • Palm Beach County • City of Portland • Anchorage School District • Hawaii Dept. of Education • Seattle Housing Authority • City of Kirkland • City of Everett • City of Bellevue • Snohomish County • City of Shoreline David Ruelas, Senior Account Manager will serve as the Lead Consultant/Project Manager for the City JOC Program. Mr. Ruelas has been supporting PacNorth region programs for more than four years, and will be the City's primary point of contact for all day-to-day activities associated with the implementation and execution of the JOC program. His primary responsibilities include assisting with developing the structure of the JOC program, as well as assisting with preparation of the contract documents, and development of the JOC execution procedures. While the amount of time spent at each client is determined by the volume of construction being procured by that client, it is anticipated that Mr. Ruelas will devote 20% of his time to the City. Mr. Ruelas will continue working with the following JOC programs: • Port of Portland • Anchorage School District • City of Vancouver • HUBWorks, US Postal Service • Seattle Housing Authority Charles (Chuck) Meyer will serve as Account Manager in direct support to the Lead Consultant/Project Manager for the City. Mr. Meyer has been supporting PacNorth region programs for more than four years, and has been involved in all aspects of the programs. Before joining Gordian Mr. Meyer worked for 5 years as a project manager on JOC projects for a local contractor. He will collaborate with Gordian and City staff as part of the City's JOC bidding process, will assist to develop bidding documents, and to customize the Construction Task Catalog. While the amount of time spent at each client is determined by the volume of construction being procured by that client, it is anticipated Mr. Meyer may devote 40% of his time to the City. Mr. Meyer has worked on the following JOC programs (programs in bold are current assignments): • City of Richmond, BC • Snohomish County • Whatcom Transit Authority • Community Transit • City of Everett • City of Bellevue • Port of Everett • City of Shoreline City of Edmonds 4.1 Proposal for JOC Consulting Services Packet Pg. 284 9.1.a Cost Gordian Fees A significant benefit of Gordian's approach to providing our JOC solutions is that we do not charge an upfront fee to our clients to implement a JOC program. Our contracts are pure performance - based contracts; we do not succeed unless you succeed. Accordingly, there is no risk to the City for the development and implementation of a Gordian JOC program since the City is under no obligation to use the program once it is operational. However, we are 100% confident that the City will see the substantial time and cost savings afforded by a Gordian JOC program. The pricing set forth below includes all of the development, implementation and technical support services required by the RFP, as well as the Job Order Development Services Gordian will provide for every project. The fees for these products and services consist of a City License Fee and Job Order Development Fee, as set forth below: City License Fee: One and ninety-five hundredths percent (1.95%) of the value of construction work procured through the City's JOC program; and Job Order Development Fee: Three and five hundredths percent (3.05%) of the value of construction work procured through JOC program. The City License Fee and Job Order Development Fee are payable upon the issuance of each Job Order by the City. It is important to note that the pricing set forth above includes additional training for new employees and contractors beyond the implementation period, which is included at no additional cost. Contractor License Fee In addition to the fees assessed to the City, Gordian will charge each JOC contractor a contractor license fee ("Contractor License Fee") of one percent (1.00%) of the value of each Job Order, Purchase Order, or similar purchasing document issued to the JOC contractor by the City. The Contractor License Fee is assessed to the JOC contractor in return for their access to our proprietary construction data and JOC applications, and is not a direct cost to City. Gordian is responsible for all administrative duties related to the invoicing and collections of the Contractor License Fee. The Contractor License Fee is payable by the JOC contractor when a Job Order is issued by City. JOC System License Gordian's implementation of the City's JOC program includes a license to our proprietary JOC System and other related materials. Our proposed License Fee is submitted with the understanding that City agrees to incorporate into any agreement between City and Gordian the following JOC System License: The Gordian Group, Inc. ("Gordian") hereby grants to the City of Edmonds (the "City"), and City hereby accepts from Gordian for the term of this Agreement, a non-exclusive, non -transferable right, privilege and license to Gordian's Job Order Contracting System and other related proprietary materials (collectively referred to as "Proprietary Information") to be used for the sole purpose of operating the City Job Order Contracting program. The City of Edmonds 5.1 Proposal for JOC Consulting Services Packet Pg. 285 9.1.a Cost parties hereby agree that Proprietary Information shall include, but is not limited to, Gordian's JOC software applications and support documentation, Construction Task Catalog® (also commonly referred to as a unit price book), training materials and other proprietary materials provided by Gordian. In the event this Agreement expires or terminates as provided herein, this JOC System License shall terminate and City shall return to Gordian all Proprietary Information in City's possession. City acknowledges that disclosure of Proprietary Information will result in irreparable harm to Gordian for which monetary damages would be an inadequate remedy and agrees that no such disclosure shall be made to anyone without first receiving the written consent of Gordian. City further acknowledges and agrees to respect the copyrights, registrations, trade secrets and other proprietary rights of Gordian in the Proprietary Information during and after the term of this Agreement and shall at all times maintain complete confidentiality with regard to the Proprietary Information provided to City, subject to federal and state laws related to public records disclosure. Gordian agrees to grant a license to each contractor that is awarded a JOC contract by City, provided the JOC contractor agrees to pay Gordian's contractor license fee at the time of contract award, and provided City includes licensing language in the JOC contract similar in form to this JOC System License. Upon expiration or termination of this Agreement as provided herein, Gordian shall provide all data generated by City in a form accessible by a standard database program, such as Microsoft® Access& In the event of a conflict in terms and conditions between this JOC System License and any other terms and conditions of this Agreement or any purchase order or similar purchasing document issued by City, this JOC System License shall take precedence. City of Edmonds 5.2 Proposal for JOC Consulting Services Packet Pg. 286 9.1.a Exceptions Gordian Exceptions to Terms and Conditions Section 3. Gordian is providing license to its Job Order Contracting System and other related proprietary materials (collectively referred to as "Proprietary Information'. All rights in Proprietary Information shall be governed by that license. Accordingly, Gordian request addition of the following language to this Section: "Use of Gordian's Job Order Contracting System and other related proprietary materials (collectively referred to as "Proprietary Information"), shall be governed by terms and conditions of the license agreement attached as Exhibit C." Section 6. Gordian's insurance policies will provide additional insured coverage through a blanket additional insured endorsement rather than an endorsement specifically naming additional insureds. Accordingly, Gordian requests replacement of the term "named" with "covered." Section 11. Gordian requests addition of a reference to the license agreement in the section. City of Edmonds 6.1 Proposal for JOC Consulting Services Packet Pg. 287 9.1.a Appendix - Supplemental Information ➢ Staff Resumes ➢ Sample Construction Task Catalog ➢ Sample Technical Specifications ➢ Sample Reports ➢ Sample Forms City of Edmonds 7.1 Proposal for JOC Consulting Services Packet Pg. 288 9.1.a Staff Resumes Noam Reininger Chief Product & Data Officer 4 years of employment with Gordian and over 15 years of Data and IT industry experience Education • B.B.A., Information Systems and East Asian Studies, University of Wisconsin Experience Gordian Mr. Reininger is the Chief Product & Data Officer responsible for the development of Gordian's portfolio of technology and data solutions that solve the unique challenges of the construction industry. Mr. Reininger leads all aspects of development including product & data strategy, innovation, software development & data operations. Other Experience Dun & Bradstreet As the Senior Vice President, Master Data and Data -as -a Service Solutions, lead global product management organization responsible for $330 million in annual revenue. Organization includes both strategy and execution teams with over 150+ cross -functional staff members responsible for D&B's Master Data & Data -as -a -Service Portfolio. DELL As the Director of Solution Centers started up and led an enterprise class pre -sales organization from the ground up. Hired, trained and lead a staff of 22 solution architects and oversaw multi- million -dollar facility bring -ups in Austin, Chicago, DC and New York. Engaged with senior government dignitaries and drove media relation activities. SALESVU As the Chief Operating Officer was a founding member, started up, staffed and oversaw offshore development and drove sales and marketing activities. Responsibilities included investor relations, strategy and operations. Packet Pg. 289 Staff Resumes 9.1.a Joann Medelman Vice President — West Region Operations 10 years of employment with Gordian Education • B.S. Business Administration; University of Phoenix Relevant JOC Experience Gordian As Vice President of the West Region, and formerly Region Director of this region with Gordian Ms. Medelman is tasked with overseeing JOC operations staff in the region, including Region Directors and their Program Management teams. She provides guidance to the Region Directors on client management, staffing and ensuring that critical communications and best practices are incorporated throughout the regional teams. Ms. Medelman has also served as a JOC Territory Manager responsible for oversight of the development and implementation and management of the JOC program in Southern California. She was the point of contact for all Southern California JOC and ezIQC clients. Her tasks include assisting with coordination and development of the pre -bid, advertisements, and development of contract terms and conditions. She worked closely with owners and our marketing group to develop and execute marketing and community relations activities related to the program. Other Experience Gerald Martin Construction Management Owners Representative/Construction Manager that managed over $287 million of work as an Owner's Representative from pre -design to post occupancy. Responsibilities included; Architect and Engineer selection, document review, preparing and leading pre -bid conferences, contract review and procurement, leading weekly construction meetings with project team, developing and delivering daily, weekly and monthly reporting and project close out. Intrawest — Director of Property and Construction Management Managed multiple luxury resort properties for international development firm. Managed staff of 50+, contractor and subcontractor workloads to ensure all construction projects were identified, procured and managed. Professional Associations • Member: Center for JOC Excellence Packet Pg. 290 9.1.a Staff Resumes Joie M. Serra Region Director, PacNorth Operations 10 years of employment with Gordian Education • B.S., Architectural Engineering; University of Miami, FL • A.A., Edison State College, FL Relevant JOC Experience Gordian As the Region Director, Ms. Serra is responsible for the overall development, implementation and continued support of the Job Order Contracting Program. Her duties include directly supervising and training all personnel assigned to the PacNorth client accounts. Ms. Serra previously held a position as Account Executive with Gordian, where she worked closely with upper management for JOC clients in order to maintain a successful and sustainable JOC program. This role created and utilized program reports consisting of data analysis and benchmarks. She was also responsible for identifying new revenue opportunities across Gordian's solution offerings and partnering with Gordian's product team to ensure innovations and enhancements to our services, data, and software satisfy clients' needs. Other Experience F.H. Paschen, S.N. Nielsen As a Project Engineer, Ms. Serra supported all Miami office contracts regarding permits, notice of commencement as well as project close out. She was responsible for preparing scopes of work, PROGEN proposals and estimates, developed schedules, field reports and submittals. Pulte Homes As an Assistant Superintendent responsible for in assisting on all phases of home construction. Constructed two sales models to new national specifications. Assisted customer relations manager on service appointments and homeowner meetings. Packet Pg. 291 9.1.a Staff Resumes David Ruelas Senior Account Manager/Lead Consultant 5 years of employment with Gordian Over 5 years of Construction Management experience Education • Masters, Urban and Regional Planning, Portland State University • B.S., Public Policy, Management and Planning, University of Southern California • A.A., Business Administration, Marymount College Relevant JOC Experience Gordian As the Senior Account Manager/Lead Consultant, Mr. Ruelas is responsible for assisting with developing the structure of the JOC program, as well as assisting with preparation of the contract documents. He also helps to prepare the JOC execution procedures and implement the JOC program. Mr. Ruelas has been responsible for JOC programs as Senior Account Manager for the following current and former clients: • Port of Portland • City of Vancouver • Seattle Housing Authority • Anchorage School District • HUBWorks, United States Postal Service Other Experience Bienestar As a Housing Director, coordinated and built relationships with local and state government. Presented developments to funding agencies within local, county and state partners. Worked and coordinated with architects, engineers, and planners for multifamily housing development. Handled all operational aspects of Bienestar properties including oversight of property management functions and property management agent (financial tracking, marketing and leasing, meeting compliance obligations, building maintenance and repairs). Collaborated with property management agent to prepare annual operating budgets and monitor conformance with them. Supervised property management agent, conducted regular inspections of properties to assess physical conditions and developed capital needs budgets, preventive maintenance plans, emergency response plans, and implemented capital improvement projects. Managed construction of all capital projects including new construction and rehabilitation of existing properties. Analyzed portfolio status, performance and financial position, made any recommendations, and reported monthly to Executive Director and Board committees. Ensured compliance with funding sources (HUD, LIHTC, RD, etc). Prepared and presented written reports internally to Executive Director, Housing Committee, and/or Board of Directors; and externally to governmental agencies, investors and funders. Packet Pg. 292 9.1.a Staff Resumes Hacienda Community Development Corporation Housing Development Associate responsible for preparing documents for funding real estate development projects. Coordinated Low Income Housing Tax Credits, state and city RFPs, conventional financing, loan closings and project construction. Provided project management and facilitation services to align the team, built momentum and kept the projects moving forward. Identified, cultivated and managed relationships with the Portland Housing Bureau, developers, market and finance professionals, architects, and planners to support the real estate development department. Pima Association of Governments As a Senior Programming Planner responsibility included managing and analyzing programming strategies to support development and approval of regional transportation improvement and capital improvement programs to maximize funding levels. Provided oversight to local governments for procurement of transportation construction projects including JOC and traditional procurement methods. Ensured projects were procured per state policies. Represented Pima Association of Governments in state and regional meetings concerning transportation projects and served as liaison with local agencies and other regional transportation planning and funding organizations. Prepared and presented financial programming scenarios to support development and selection of transportation financing alternatives. Provided technical support to development of local, Federal, and state transportation finance and project delivery plans. Tracked funding needs and interagency funding commitments for transportation projects and programs; monitored funding agreements with state and local agencies. Packet Pg. 293 Staff Resumes 9.1.a Charles (Chuck) Meyer Account Manager 4 years of employment with Gordian Over 19 years of Construction Experience Education B.S., Architecture, The Ohio State University, Columbus OH Relevant JOC Experience Gordian Mr. Meyer provides management services and communicates with clients to ensure JOC products and services are implemented and properly carried through. He conducts pre -bid presentations, assists with training of staff and new contractors, and responds to questions involving tasks in the CTC, bids or proposals. Mr. Meyer's JOC program experience includes the following: • City of Everett • Community Transit • Port of Everett • City of Bellevue • Snohomish County Other Experience Hazel Point Company As Project Manager and Lead Carpenter, duties included executing and managing all phases of construction. Supervised all subcontractor coordination including contract negotiation, change order log, and SOV approvals. Worked directly with architects. Forma Construction Co. Project Manager responsible for managing multiple projects simultaneously to complete over 80 JOC Work Orders in 4 years. Developed job means and methods of execution while value engineering project scope to meet jurisdictional budget requirements. Full project management from initial scoping to negotiation of contract, buy-out, procurement of materials, processing submittals, and securing change orders. Coordinated with superintendents to manage budgets, schedules, and subcontractors to deliver projects on -time and within budget. Trained and supported new employee PEs and Managers on adjacent JOC contracts within the company. Charles Meyer Design, LLC As the General Contractor, procured, bid, managed and supervised the project with responsibilities that included conducting value engineering meetings with the owner and architect. Coordinated, scheduled and supervised subcontractors and suppliers to deliver the completed project on time, within budget, and with desired quality standards. Certifications • Construction Management Certificate • OSHA 30 • 48-Hour Revit Certificate • Certified Lead Renovator Packet Pg. 294 9.1.a Staff Resumes Kelly Mingle Director of Development and Implementation 11 years of employment with Gordian Education • A.S., Environmental Design/Architecture, Cosumnes River College Relevant JOC Experience Gordian As Director of Development and Implementation, Ms. Mingle coordinates the accurate development and preparation of Contracts and General Conditions used to procure the JOC construction contractors. In her previous role as an Account Manager, Ms. Mingle was responsible for the implementation and continued support of the Job Order Contracting programs for the following: • California Administrative Office of the Courts • Sacramento County Other Experience County of Sacramento, Architectural Services Division Ms. Mingle was with the County of Sacramento for 9 years, serving primarily as a JOC Program Coordinator following one year as a Program Manager with the Architectural Services Division (ASD). Responsibilities included project management, supervision of 3 Project Managers, and coordination of the JOC program County -wide. ASD utilized JOC for the Sheriff, Probation, Parks, Courts, General Services, Department of Water Resources, County Airports System and Department of Transportation completing 300+ construction projects with a combined value greater than $88 million. Gap, Inc. While at the Gap, Inc., Ms. Mingle was the Senior Project Manager and was responsible for multiple, simultaneous retail projects including indoor malls, outdoor malls, and strip center locations throughout the United States and Puerto Rico. Ray Bailey Architects, Inc., MD While at Ray Bailey Architects, Inc., Ms. Mingle performed construction administration duties on a multi -phased, $85 million renovation/addition to The Mall of Columbia, Columbia Maryland. The Scope of the project included three new multi -level parking decks, a new two - level wing to the mall, relocation of the food court, and extensive site work. Packet Pg. 295 9.1.a Staff Resumes Laura Albright, CS1, CDT Development and Implementation Specialist 7 years of employment with Gordian Education • B.A., California State University/ Sacramento Bachelor of Arts - Design, cum laude Credentials • Construction Specifications Institute • Construction Document Technologist Relevant JOC Experience Gordian As a Development and Implementation Specialist, Ms. Albright is responsible for preparing the Contract and General Conditions that are used to procure the JOC construction contractors. Other Experience Gap, Inc. While at the Gap, Inc., Ms. Albright was a Project Manager and was responsible for multiple, simultaneous retail projects including indoor malls, outdoor malls, and strip center locations throughout the United States and Puerto Rico. Tech Events, Inc. While at Tech Events, Inc., Ms. Albright was the Director of Client Service, managed and implemented full delivery for corporate technical event logistics, composed and managed all client contracts and renewals, managed all aspects of client relationships, department and team coordination, and solutions implementation. Business strategy development and launch of sister company SolvD, marketing strategy, and social media strategy, content and implementation. Closed Loop, Inc. While at Closed Loop, Inc., Ms. Albright was the Director of Operations managing all aspects of facilities, finances, office operations, remote office coordination, business development and resource allocation. Borges Architectural Group While at Borges Architectural Group, Ms. Albright was the Design Project Manager and was responsible for all Interior Design projects, client services, design specifications, construction management, proposals and bid reviews. Packet Pg. 296 9.1.a Staff Resumes Erica Ventura Development and Implementation Specialist I year, 4 months of employment with Gordian 6+ years' experience in administration of Capital Projects within local government Education • B.A., English Literature, San Francisco State University Relevant JOC Experience Gordian As a Development and Implementation Specialist, Ms. Ventura is responsible for preparing the Contract and General Conditions that are used to procure the JOC construction contractors. Prior to coming on board at Gordian, Ms. Ventura worked for almost three years as the Assistant Project Specialist for County of Sonoma, General Services Department. She assisted in administering the JOC program using the eGordian software award as well as overseeing individual job orders per project. Administered full scope of public work contracts for the Sonoma Cunty capital projects group including advertisement, bidding, contract administration, requirements for Department of Industrial Relations, and monitoring of contract through the life of the project. Wrote and published RFPs and RFQs as needed for both consultants and contractors, including proposal evaluations and resulting contracts. Other Experience Sonoma County, General Services Department Ms. Ventura was the Administrative Aide responsible for maintaining and monitoring all consultant and construction contracts within the General Services Department, including writing professional services agreements, compiling front end specifications, bidding, advertising, Board notices, insurance, and other requirements. Executed projects, tracked budgets, monitored insurance compliance and kept the required paperwork filed with the county and state. Reported project data to California Department of Industrial Relations and interpreting and applying rules and regulations to contract documents. Regular contact with contractors and consultants to gather information and apply it to projects. Worked on county event planning ranging from Day of Caring to Bike to Work day as well as private events requiring license agreements. Ms. Ventura also served as the Senior Office Assistant for about a year before moving into the Administrative Aide role. Her responsibilities included creating and maintaining all ID badges for county departments. Answering main phone line to General Services. Received and processed maintenance calls and work orders. Processed all incoming key requests. Assisted with insurance maintenance on consultant contracts. Main liaison for all garbage and recycling issues as well as pest control. Assisted with supply orders, signage requests, table and chair requests and records management as needed. Also assisted with human resource related tasks such as job interviews and application review. Packet Pg. 297 9.1.a Staff Resumes Ted Kail Vice President of Product Management 15 years of employment with Gordian Education • Executive M.B.A., Northeastern University • B.S., Business, Northeastern University Relevant JOC Experience Gordian As the VP of Product Management, Mr. Kail is responsible for determining the strategic direction of all products across the construction lifecycle, which includes Planning, Estimating, and Procurement solutions. Other Experience Sightlines, LLC Sr. Director of Product Management responsible for directing Sightlines' offerings across the full life cycle — from ideation through service implementation. Determined the strategic direction of all Sightlines' current products and made decisions around all new services and markets. Directed the acquisition and integration of the Pacific Partners Consulting Group (PPCG). Prior to product, Ted managed all new client relationships in the operations department. Implemented and provided Sightlines' services at over 100 institutions throughout North America. Packet Pg. 298 9.1.a Staff Resumes Mike Hollingsworth Vice President of Technology 2 years of employment with Gordian and over 28 years of broad technology experience Education • B.S., Computer Science, University of Maryland University College • M.B.A., Information Systems Concentration, University of Colorado at Denver Experience Gordian Mr. Hollingsworth is the Vice President of Technology responsible for all aspects of development, testing and sustainment for our software and data related products. He works closely with our product management, support, sales and operations teams to ensure our offerings are meeting customer needs now and in the future. Other Experience SoftPro As the Vice President of Software Development led development for multiple local, mobile and SaaS software products used by over 14,000 customers, utilizing teams around the US and India with 85 total resources. Led operational support and administration for web products. Worked closely with the product management, support, and implementation teams developing product maps. Jaggaer (formerly SciQuest) As Director of Product Development, led all aspects of design, development, testing, project management and systems/database administration for multiple global multi -tenant SaaS eProcurement and Analytics software products using Java and .NET. Utilized teams in the US, Canada and India with 55 total resources. Developed and implemented multi -year product and infrastructure roadmaps to meet evolving market needs based on input from product management, customers and the executive team. Participated in customer audit responses and SOC 2 compliance. Performed due diligence for acquisitions, integrated products and internal systems from recent acquisitions. M*Modal Vice President for Enterprise Applications responsible for all facets of global enterprise systems including architecture, development, business intelligence, testing program management and DevOps. Led US, Philippine, and India based teams of 60 total resources with a $10.7 million budget, supporting over 11,000 employees. Realigned Enterprise Applications team, providing clear responsibilities and career paths for staff. Repeatedly consolidated disparate enterprise business processes from acquired companies to drive revenue while reducing costs. Used commercial software, custom development, and cloud services to meet business needs. Defined and drove multi -year roadmap for all global IT enterprise systems, working with the executive steering committee on prioritization and funding discussions. Participated in financial and SOC audit and compliance testing. Led key IT vendor relationships during bankruptcy transition. Packet Pg. 299 Staff Resumes 9.1.a John B. Melin, Jr. CTC Cost Estimator - Manager 24 years of employment with Gordian Education • B.S., Building Construction, Georgia Institute of Technology Licensures • Certified Cost Professional, #1194, Originally certified 9/1/1991 • Project Management Professional, #04539, Originally certified 5/17/1995 Relevant JOC Experience Gordian Mr. Melin is the Manager for the CTC Data Team and responsible for gathering and processing data for use in developing our Construction Task Catalog database. Mr. Melin has prepared customized Construction Task Catalogs for over 100 public facility owners, including: • New York Department of Transportation • New York State Department of Environmental Conservation • New York State Dormitory Authority • State University Construction Fund Project Time and Cost, Atlanta Department of Defense, Worldwide Project Manager responsible for the coordination and preparation of site specific Unit Price Books for DOD Job Order Contracts worldwide. Database and Estimating Software Experience • CACES, MCACES, M-CACES Composer Gold, MC2, Navy's CES, CEG Professional Associations • Association for the Advancement of Cost Engineers International Packet Pg. 300 9.1.a Staff Resumes Paul Cowan Senior CTC Engineer 14 years of employment with Gordian Education • B.S., Management, Georgia Institute of Technology, Atlanta, GA, 2001 Certification • Information Technology Certificate, Georgia Institute of Technology, 2001 Relevant JOC Experience Gordian As a Senior CTC Engineer, Mr. Cowan is responsible for improving, expanding and maintaining Gordian's proprietary Construction Task Database and for customizing and publishing client specific Construction Task Catalogs. He has well developed company expertise in design engineering and construction consulting, as well as value engineering. Other Experience Mr. Cowan has worked with manufacturing partners to design and produce products to assist the US Air Force with production and safety requirements. Packet Pg. 301 9.1.a Staff Resumes Bill Duff Director of Customer Experience 1.5 Years of employment with Gordian Over 30 years of Leadership experience in Customer Service Education • B.S., Marketing, LaSalle University Experience Gordian As Director of Customer Support, Mr. Duff s role focuses on organizing our customer support teams and introduction of new ways to exceed expectations of our varied clients. Prior to joining Gordian, Mr. Duff has had over 30 years of leadership experience in customer experience operations. He has been recognized as an expert in the area of customer service, call center operation and account management solutions. Mr. Duff has been the Keynote Speaker for a number of industry association conferences including the Argyle Journal Customer Care Leadership forum, Net Promoter Score Conference and the Strategic Account Management Association. Other Experience Adidas Group - North America As the Sr. Director of Customer Service responsibilities included directing the customer service organization by establishing clear targets and effective processes to deliver high quality service for internal and external customers leveraging technology. Enabled the vision and purpose to fulfill the mission of providing timely, responsive service with integrity, simplicity and passion for excellence through the new creation of visualization KPI dashboards. Designed and Implemented employee engagement model for 150 team members to foster transparency, creativity, and innovation through surveys, focus groups and project execution with the front- line team members. Designed and launched first B2B NPS feedback loop business process to measure and identify opportunities for customer experience enhancements while contacting our call center operations. Integrated Canadian Customer Service organization during above market North American Supply Chain optimization. Resolved complex customer delivery issues with DC operations, Sales, and Logistics teams under tight industry deadlines. Provided senior management of service trends/issues with sponsoring and providing direction on 5 Six Sigma process improvement charters to address customer service opportunities to enhance the customer experience. Experience Impact As Owner and Chief Customer Officer responsibilities consisted of being Executive Advisor for Orlando, FL based firm focusing with -on -going business transformation and service offerings to secure capital investments Facilitating and supporting with next generation business strategies to differentiate from competition leveraging market and customer feedback. Provided oversight, strategic direction, and innovation of new customer solutions that align with Values and Strategic Initiatives to anticipate customer needs and continuously improve Packet Pg. 302 9.1.a Staff Resumes customer experience. Coached best practices and launched implementations of a successful NPS program. Aligned commercial focus on customer experience and delivered the insights through the business model to evoke action. Designed and implemented plans for staff development to meet the needs of the organization for current and future environments including Oracle Customer Care & Billing implementation. Organized strategic framework for residential call center operations of 100 team members with critical business processes, operational key performance metrics and issue resolution priorities. Empowered front line employees with continuous improvement project to standardize customer contact documentation in PeopleSoft CRM resulting in 20% reduction in call handle time. Developed interpersonal relationships with personnel from other areas and achieved a working knowledge of their business units in relation to customer service delivery, processes, and operations. Forecasted and executed new workforce management staffing plans to shift target average speed to answer service levels from 65% to 85% under 30 seconds. CHEP Served as Vice President of Customer Operations responsible for customer operations, voice of customer priorities, NPS management, call center operations, account management solutions and enhanced services for entire customer base. Executed centralized organizational re -designs of 100 employees for optimal efficiencies and account management resulting in world class performance. Delivered $2.5 million multi -channel customer experience by leveraging the leading -edge technologies in CRM, voice, web, and knowledge management designed, implemented, & executive sponsored customer effort & FCR measurement strategy to foster collaboration between functions resulting in 28 Six Sigma continuous improvement initiatives. Implemented organizational closed loop process from NPS delivering an improvement of the transactional score from 18 to 62. Achieved 97% issue resolution reduction resulting in the execution of timely customer payment terms. Achieved 65% improvement in customer call center outbound touches resulting in proactive communication with customer priority escalation team. Championed talent management and employee engagement for 154 team members delivering an employee engagement score of 92%. Packet Pg. 303 9.1.a 4"o _19 Packet Pg. 304 9.1.a This Page Intentionally Left Blank Packet Pg. 305 9.1.a Electronic Safetv And Securitv 28 Conductors And Cables For Electronic And Securitv 28 05 13 MINOR TOTAL DIRECT DEMOLITION CSI UOM DESCRIPTION UNIT COST UNIT COST 28 Electronic Safety And Security Note: Termination costs are included with all safety and security equipment, panel boards, and devices. Terminations are not included with patch panels. 28 05 Common Work Results For Electronic Safety And Security,, 28 05 13 Conductors And Cables For Electronic Safety And Security(�5) 28 05 13 13 CCTV Communications Conductors And Cables(2805,3) See CSI section 26 05 19 00-0000 for low -voltage electrical power cable, 26 05 23 00-0000 for control -voltage electrical power cable, 27 14 00 00-0000 for conductors and cables. 28 05 13 16 Access Control Communications Conductors And Cables)z885,3) See CSI section 26 05 19 00-0000 for low -voltage electrical power cable, 26 05 23 00-0000 for control -voltage electrical power cable, 27 14 00 00-0000 for conductors and cables. 28 05 13 19 Intrusion Detection Communications Conductors And Cablesaeo5,3) See CSI section 26 05 19 00-0000 for low -voltage electrical power cable, 26 05 23 00-0000 for control -voltage electrical power cable, 27 14 00 00-0000 for conductors and cables, 28 05 13 23-0000 for Type FPLP. 28 05 13 23 Fire Alarm Communications Conductors And Cables (2805,3) 28 05 13 23-0001 Fire Alarm/Life Safety Cabler28051323) 28 05 13 23-0002 Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cabler28051323-0001) 28 05 13 23-0003 Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit (2805,323-0002) 28 05 13 23-0004 MLF 1-Pair, 18 AWG, Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit.............................................................................................................................................1,328.71 430.93 28 05 13 23-0005 MLF 2-Pair, 18 AWG, Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit.............................................................................................................................................1,759.48 446.52 28 05 13 23-0006 MLF 1-Pair, 16 AWG, Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit.............................................................................................................................................1,517.51 489.83 28 05 13 23-0007 MLF 2-Pair, 16 AWG, Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit.............................................................................................................................................2,215.57 507.32 28 05 13 23-0008 MLF 1-Pair, 14 AWG, Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit.............................................................................................................................................1,765.72 548.36 28 05 13 23-0009 MLF 2-Pair, 14 AWG, Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit.............................................................................................................................................2,767.90 568.12 28 05 13 23-0010 MLF 1-Pair, 12 AWG, Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit.............................................................................................................................................2,378.53 627.02 28 05 13 23-0011 MLF 2-Pair, 12 AWG, Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit.............................................................................................................................................3,948.41 649.38 28 05 13 23-0012 Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed(28051323-0002) 28 05 13 23-0013 MLF 1-Pair, 18 AWG, Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed................................................................................................................................................2,046.94 861.99 28 05 13 23-0014 MLF 2-Pair, 18 AWG, Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed................................................................................................................................................2,503.67 893.04 28 05 13 23-0015 MLF 1-Pair, 16 AWG, Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed................................................................................................................................................2,333.91 979.80 28 05 13 23-0016 MLF 2-Pair, 16 AWG, Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed................................................................................................................................................3,061.09 1,014.63 28 05 13 23-0017 MLF 1-Pair, 14 AWG, Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed................................................................................................................................................2,679.65 1,096.97 28 05 13 23-0018 MLF 2-Pair, 14 AWG, Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed................................................................................................................................................3,714.77 1,136.24 28 05 13 23-0019 MLF 1-Pair, 12 AWG, Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed................................................................................................................................................3,423.56 1,254.04 28 05 13 23-0020 MLF 2-Pair, 12 AWG, Twisted Pair, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed................................................................................................................................................5,030.82 1,299.01 28 05 13 23-0021 Shielded, Non -Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit r28051323-0001) 28 05 13 23-0022 MLF 2/c #22 AWG, Shielded, Non -Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit..............................................................................................................................................................................720.54 352.65 28 05 13 23-0023 MLF 4/c #22 AWG, Shielded, Non -Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit..............................................................................................................................................................................804.19 365.19 28 05 13 23-0024 MLF 2/c #18 AWG, Shielded, Non -Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit..............................................................................................................................................................................873.62 430.93 28 05 13 23-0025 MLF 3/c #18 AWG, Shielded, Non -Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit..............................................................................................................................................................................963.73 438.72 28 05 13 23-0026 MLF 4/c #18 AWG, Shielded, Non -Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,014.12 446.52 28 05 13 23-0027 MLF 6/c #18 AWG, Shielded, Non -Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,190.56 462.09 The Gordian Group, Inc. Sample Packet Pg. 306 9.1.a F MINOR TOTAL DIRECT DEMOLITION CSI UOM DESCRIPTION UNIT COST UNIT COST 28 05 13 23-0028 MLF 8/c #18 AWG, Shielded, Non -Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,454.20 477.68 28 05 13 23-0029 MLF 2/c #16 AWG, Shielded, Non -Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,039.22 489.83 28 05 13 23-0030 MLF 4/c #16 AWG, Shielded, Non -Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,236.07 507.32 28 05 13 23-0031 MLF 2/c #14 AWG, Shielded, Non -Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,233.28 548.36 28 05 13 23-0032 MLF 4/c #14 AWG, Shielded, Non -Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,552.43 568.12 28 05 13 23-0033 MLF 2/c #12 AWG, Shielded, Non -Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,570.36 627.02 28 05 13 23-0034 MLF 4/c #12 AWG, Shielded, Non -Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................2,099.66 649.38 28 05 13 23-0035 Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable,zeo5,3z3-oo0„ 28 05 13 23-0036 Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduitr28051323-0035, 28 05 13 23-0037 MLF 2/c #22 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit..............................................................................................................................................................................710.09 352.65 28 05 13 23-0038 MLF 2/c #18 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit..............................................................................................................................................................................866.83 430.93 28 05 13 23-0039 MLF 3/c #18 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,029.35 438.72 28 05 13 23-0040 MLF 4/c #18 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,032.29 446.52 28 05 13 23-0041 MLF 6/c #18 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,285.39 462.09 28 05 13 23-0042 MLF 2/c #16 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,028.96 489.83 28 05 13 23-0043 MLF 4/c #16 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,259.09 507.32 28 05 13 23-0044 MLF 2/c #14 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,187.10 548.36 28 05 13 23-0045 MLF 4/c #14 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,735.96 568.12 28 05 13 23-0046 MLF 2/c #12 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,555.27 627.02 28 05 13 23-0047 MLF 4/c #12 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................2,378.28 649.38 28 05 13 23-0048 Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed,28 o5,323-0035, 28 05 13 23-0049 MLF 2/c #22 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed..........................................................................................................................................................................1,297.84 705.56 28 05 13 23-0050 MLF 2/c #18 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed..........................................................................................................................................................................1,585.06 861.99 28 05 13 23-0051 MLF 3/c #18 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed..........................................................................................................................................................................1,760.24 877.20 28 05 13 23-0052 MLF 4/c #18 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed..........................................................................................................................................................................1,776.48 893.04 28 05 13 23-0053 MLF 6/c #18 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed..........................................................................................................................................................................2,055.55 924.07 28 05 13 23-0054 MLF 2/c #16 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed..........................................................................................................................................................................1,845.36 979.80 28 05 13 23-0055 MLF 4/c #16 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed..........................................................................................................................................................................2,104.61 1,014.63 28 05 13 23-0056 MLF 2/c #14 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed..........................................................................................................................................................................2,101.03 1,096.97 28 05 13 23-0057 MLF 4/c #14 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed.......................................................................................................................................................................... 2,682.83 1,136.24 28 05 13 23-0058 MLF 2/c #12 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed..........................................................................................................................................................................2,600.30 1,254.04 28 05 13 23-0059 MLF 4/c #12 AWG, Non -Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed.......................................................................................................................................................................... 3,460.69 1,299.01 28 05 13 23-0060 Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable(28 051323-0001) 28 05 13 23-0061 Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduitr28051323-0060, 28 05 13 23-0062 MLF 2/c #22 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit.............................................................................................................................................................................. 753.11 352.65 28 05 13 23-0063 MLF 2/c #18 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit..............................................................................................................................................................................897.55 430.93 28 05 13 23-0064 MLF 3/c #18 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,143.39 438.72 copyright 2020 The Gordian Group, Inc. Page 28 - 2 Packet Pg. 307 9.1.a Electronic Safetv And Securitv 28 Conductors And Cables For Electronic And Securitv 28 05 13 MINOR TOTAL DIRECT DEMOLITION CSI UOM DESCRIPTION UNIT COST UNIT COST 28 05 13 23-0065 MLF 4/c #18 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,063.73 446.52 28 05 13 23-0066 MLF 6/c #18 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,317.54 462.09 28 05 13 23-0067 MLF 2/c #16 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,099.57 489.83 28 05 13 23-0068 MLF 4/c #16 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,291.75 507.32 28 05 13 23-0069 MLF 2/c #14 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,339.39 548.36 28 05 13 23-0070 MLF 4/c #14 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,659.60 568.12 28 05 13 23-0071 MLF 2/c #12 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................1,667.96 627.02 28 05 13 23-0072 MLF 4/c #12 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed In Conduit...........................................................................................................................................................................2,146.44 649.38 28 05 13 23-0073 Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed,28051323-0050) 28 05 13 23-0074 MLF 2/c #22 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed .......1,340.86 705.56 28 05 13 23-0075 MLF 2/c #18 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed .......1,615.78 861.99 28 05 13 23-0076 MLF 3/c #18 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed .......1,874.28 877.20 28 05 13 23-0077 MLF 4/c #18 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed .......1,807.92 893.04 28 05 13 23-0078 MLF 6/c #18 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed .......2,087.70 924.07 28 05 13 23-0079 MLF 2/c #16 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed .......1,915.97 979.80 28 05 13 23-0080 MLF 4/c #16 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed .......2,137.27 1,014.63 28 05 13 23-0081 MLF 2/c #14 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed .......2,253.32 1,096.97 28 05 13 23-0082 MLF 4/c #14 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed .......2,606.47 1,136.24 28 05 13 23-0083 MLF 2/c #12 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed .......2,712.99 1,254.04 28 05 13 23-0084 MLF 4/c #12 AWG, Shielded, Plenum Rated, Solid Type FPLP (Red), Fire Alarm/Life Safety Cable, Installed Exposed .......3,228.85 1,299.01 28 05 26 Grounding And Bonding For Electronic Safety And Security(28o5) See CSI section 26 05 26 00-0000 for grounding and bonding. 28 05 28 Pathways For Electronic Safety And Security(2885) 28 05 28 29 Hangers And Supports For Electronic Safety And Security(188528) See CSI section 26 05 29 00-0000 for hangers and supports. 28 05 28 33 Conduits And Backboxes For Electronic Safety And Security(180518) See CSI section 26 05 33 13-0000 for conduits. 28 05 28 36 Cable Trays For Electronic Safety And Security(288528) See CSI section 26 05 36 00-0000 for cable trays. 28 05 28 39 Surface Raceways For Electronic Safety And Security(288528) See CSI section 26 05 33 23-0000 for surface raceways. 28 05 53 Identification For Electronic Safety And Security(2885) See CSI section 26 05 53 00-0000 for identification. 28 10 Electronic Access Control And Intrusion Detectiorill Note: Includes testing of new devices and certification. 28 13 Access Control,z8,o, 28 13 33 Access Control Interfaces (=8,3) 28 13 33 16 Access Control Interfaces to Access Control Hardware (Y81333) 28 13 33 16-0001 Stand Alone Access Controlsr28133318) 28 13 33 16-0002 Push Button Controls, Stand Alone Access Controls(28 13 33 15-0001) 28 13 33 16-0003 Interior Mount, Push Button Controls, Stand Alone Access Controls (281333i8- 0002) 28 13 33 16-0004 EA Exit Push Button, Push Button Controls, Interior Stand Alone Access Controls...................................................................67.67 15.84 Note: Controls mount to a standard mullion. 28 13 33 16-0005 EA Exit Push Button, Push Button Controls, Interior Stand Alone Access Controls...................................................................70.67 15.84 Note: Controls mount into a single gang electrical box. Excludes electrical box. 28 13 33 16-0006 EA Three Button, Push Button Controls, Interior Stand Alone Access Controls For Gate Operators.........................................87.92 15.84 Note: Controls mount into a single gang electrical box. Excludes electrical box. 28 13 33 16-0007 Exterior Mount, Push Button Controls, Stand Alone Access Controls(28133315- 0002) Note: Includes a lockable, gasketed 16 gauge steel enclosure. Excludes mounting posts. 28 13 33 16-0008 EA Handicap/Push To Open, Push Button Controls, Exterior Stand Alone Access Controls.....................................................83.67 15.84 Note: Controls mount into a single gang electrical box. Excludes electrical box. 28 13 33 16-0009 EA 42" High Aluminum Post With Handicap/Push To Open, Push Button Controls, Exterior Stand Alone Access Controls.............................................................................................................................................................................394.00 47.50 Note: Includes post, mounting base and push button control. Excludes concrete foundation. 28 13 33 16-0010 EA Three Button, Exterior Stand Alone Access Controls For Gate Operators.........................................................................132.92 15.84 Note: Includes open, close and stop controls. copyright 2020 The Gordian Group, Inc. Sample Packet Pg. 308 9.1.a W MINOR TOTAL DIRECT DEMOLITION CSI UOM DESCRIPTION UNIT COST UNIT COST 28 13 33 16-0011 Key Controls, Stand Alone Access Controls (28133310 001) 28 13 33 16-0012 Interior Mount, Key Controls, Stand Alone Access Cor ls(28133318-0011) 28 13 3316-0013 EA Standard Mortise Key, Key Controls, Interior Stand Alone Access Controls.........................................................................93.55 15.84 Note: Controls mount into a single gang electrical box. Excludes electrical box. 28 13 33 16-0014 Exterior Mount, Key Controls, Stand Alone Access Controls (28133316-0011) Note: Includes a lockable NEMA rain resistant steel enclosure. Excludes mounting posts. 28 13 3316-0015 EA Postal Or Fire Department Lock Box, Key Controls, Exterior Stand Alone Access Controls..............................................145.84 31.67 Note: Opens door or gate with a postal or fire department key. 28 13 3316-0016 EA Standard Mortise Key, Key Controls, Exterior Stand Alone Access Controls.....................................................................225.34 31.67 28 13 3316-0017 EA Ace Key, Key Controls, Exterior Stand Alone Access Controls..........................................................................................225.34 31.67 28 13 3316-0018 EA Standard Mortise Key And Push Button Intercom, Key Controls, Exterior Stand Alone Access Controls...........................339.34 31.67 28 13 33 16-0019 Keypad Controls, Stand Alone Access Controls (28133318-0001) 28 13 33 16-0020 Interior Mount, Keypad Controls, Stand Alone Access Controls r28133316-0019) 28 13 3316-0021 EA One Code Memory, Keypad Control, Interior Stand Alone Access Controls.......................................................................129.17 15.84 Note: Stores one 4-digit entry code and one 4-digit hold code. Controls mount into a single gang electrical box. Excludes electrical box. 28 13 33 16-0022 Exterior Mount, Keypad Controls, Stand Alone Access Controls (28133316-0019) Note: Includes a surface mounted lockable NEMA rain resistant steel enclosure. Excludes mounting posts. 28 13 33 16-0023 Keypad Controls, Exterior Stand Alone Access Controls r28133318.0022) 28 13 33 16-0024 EA 1000 Code Memory, Keypad Control, Exterior Stand Alone Access Controls....................................................................539.17 63.34 Note: Includes lighted keypad. Stores one thousand 4-digit entry codes and six 5-digit entry codes. For Flush Mount, Add 92.81 28 13 33 16-0025 Keypad Controls With Push Button Intercom, Exterior Stand Alone Access Controls(28 13 33 1 8 022) Note: Includes intercom sub -station. Excludes additional receiving intercoms. 28 13 33 16-0026 EA 1000 Code Memory, Keypad Controls With Push Button Intercom, Exterior Stand Alone Access Controls .......................652.51 71.25 Note: Includes lighted keypad. Stores one thousand 4-digit entry codes and six 5-digit entry codes. For Flush Mount, Add 114.75 28 13 33 16-0027 RF Controls, Stand Alone Access Controls(281333180001) 28 13 33 16-0028 Exterior Mount, RF Controls, Stand Alone Access Controls (28133316-0027) Note: Includes a lockable NEMA rain resistant steel enclosure. Excludes mounting posts and transmitters. 28 13 33 16-0029 RF Receivers, RF Controls, Exterior Stand Alone Access Controls (28133316-0028) Note: Includes a lockable NEMA rain resistant steel enclosure. Excludes mounting posts and transmitters. 28 13 3316-0030 EA 50 Code Memory, RF Receiver, RF Controls, Exterior Stand Alone Access Controls........................................................329.17 63.34 28 13 3316-0031 EA 100 Code Memory, RF Receiver, RF Controls, Exterior Stand Alone Access Controls......................................................369.67 63.34 28 13 3316-0032 EA 250 Code Memory, RF Receiver, RF Controls, Exterior Stand Alone Access Controls......................................................408.67 63.34 28 13 33 16-0033 EA 500 Code Memory, RF Receiver, RF Controls, Exterior Stand Alone Access Controls......................................................450.67 63.34 28 13 33 16-0034 EA 1000 Code Memory, RF Receiver, RF Controls, Exterior Stand Alone Access Controls....................................................489.67 63.34 28 13 33 16-0035 EA 5000 Code Memory, RF Receiver, RF Controls, Exterior Stand Alone Access Controls....................................................531.67 63.34 28 13 33 16-0036 EA 16000 Code Memory, RF Receiver, RF Controls, Exterior Stand Alone Access Controls..................................................570.67 63.34 28 13 33 16-0037 RF Transmitters, RF Controls, Exterior Stand Alone Access Controls (28133318- 0028) 28 13 3316-0038 EA 1 Button, RF Transmitter, RF Controls, Exterior Stand Alone Access Controls....................................................................25.50 For>40 To 110, Deduct -1.28 For >110, Deduct -2.55 For Built In Proximity Tags, Add 5.10 28 13 33 16-0039 EA 2 Button, RF Transmitter, RF Controls, Exterior Stand Alone Access Controls....................................................................27.00 For>40 To 110, Deduct -1.35 For >110, Deduct -2.70 For Built In Proximity Tags, Add 5.40 28 13 33 16-0040 EA 3 Button, RF Transmitter, RF Controls, Exterior Stand Alone Access Controls....................................................................28.50 For>40 To 110, Deduct -1.43 For >110, Deduct -2.85 For Built In Proximity Tags, Add 5.70 28 13 33 16-0041 Accessories For RF Receivers, Exterior Stand Alone Access Controls (281333 16-0028) 28 13 3316-0042 EA Coax Antenna Kit For RF Receivers, Exterior Stand Alone Access Controls.....................................................................131.00 47.50 Note: Includes 15' of coax cable. 28 13 3316-0043 EA Antenna Amplifier For RF Receivers, Exterior Stand Alone Access Controls.....................................................................245.00 47.50 Note: Includes 20' of coax cable. 28 13 3316-0044 EA Yagi High -Gain Antenna Kit For RF Receivers, Exterior Stand Alone Access Controls.....................................................224.00 47.50 Note: Includes 15' of coax cable. copyright 2020 The Gordian Group, Inc. Page 28 - 4 i__ — Packet Pg. 309 9.1.a Electronic Safety And Security 28 .-- Access Control 28 13 MINOR TOTAL DIRECT DEMOLITION CSI UOM DESCRIPTION UNIT COST UNIT COST 28 13 33 16-0045 Proximity Card Controls, Stand Alone Access Controls (28133316-000,) 28 13 33 16-0046 Exterior Mount, Proximity Card Controls, Stand Alone Access Controls r28i333 ,6-0045) Note: Includes a lockable NEMA rain resistant steel enclosure. Excludes mounting posts. 28 13 33 16-0047 DKS Proximity Card Controls, Exterior Stand Alone Access Controls(28133316- 0046) 28 13 33 16-0048 DKS Proximity Card Readers, Exterior Stand Alone Access Controls(28133316- 0047) 28 13 33 16-0049 EA DKS Proximity Card Reader, Exterior Stand Alone Access Controls..................................................................................614.17 28 13 33 16-0050 AWID Proximity Card Controls, Exterior Stand Alone Access COntrOIS(281333 ,6-0046) 28 13 33 16-0051 AWID Proximity Card Readers, Exterior Stand Alone Access COntrOIS(281333 ,6-0050) 28 13 33 16-0052 EA AWID Proximity Card Reader, Exterior Stand Alone Access Controls................................................................................666.67 28 13 33 16-0053 HID Proximity Card Controls, Exterior Stand Alone Access Controls(28133316- 0046) 28 13 33 16-0054 HID Proximity Card Readers, Exterior Stand Alone Access Controls(28133316- 0053) 28 13 33 16-0055 EA HID Proximity Card Reader, Exterior Stand Alone Access Controls...................................................................................786.67 28 13 33 16-0056 Magnetic Stripe Card Controls, Stand Alone Access Controls (28133316-000,) 28 13 33 16-0057 Interior Mount, Magnetic Stripe Card Controls, Stand Alone Access Controls (26 13 33 16 0056) 28 13 33 16-0058 EA Magnetic Stripe Reader, Interior Stand Alone Access Controls..........................................................................................374.17 28 13 33 16-0059 Exterior Mount, Magnetic Stripe Card Controls, Stand Alone Access Controls (2a 13 33 16-0056) Note: Includes a lockable NEMA rain resistant steel enclosure. Excludes mounting posts. 28 13 33 16-0060 EA Magnetic Stripe Reader, Exterior Stand Alone Access Controls.........................................................................................458.87 28 13 33 16-0061 Other Stand Alone Access Controls (28,33316-000,) 28 13 33 16-0062 EA Toggle Switch, Interior Access Controls For Gate Operators...............................................................................................65.42 Note: Controls mount into a single gang electrical box. Excludes electrical box. 28 13 33 16-0063 Wiegand Output Access Controls(26133316) Note: Excludes controllers. 28 13 33 16-0064 Proximity Card Controls, Wiegand Output Access Controls (28133316-0063) 28 13 33 16-0065 DKS, Proximity Card Controls, Wiegand Output Access Controls (28,333,6-0064 28 13 33 16-0066 DKS, Proximity Cards(26133316-0065) 28 13 33 16-0067 EA Clamshell Type, DKS Proximity Card (DKS 170)....................................................................................................................3.99 28 13 33 16-0068 EA ISO Compliant Graphics Card, DKS Proximity Card (DKS 80)...............................................................................................6.58 28 13 33 16-0069 EA DKS Proximity Key Fob (DKS 50)...........................................................................................................................................6.93 28 13 33 16-0070 EA Active Tag, DKS Proximity Tag (DKS 150)...........................................................................................................................39.20 Note: Battery powered tag to boost signal. 28 13 33 16-0071 EA Active Tag, DKS Proximity Tag (DKS 200)...........................................................................................................................51.10 Note: Battery powered tag to boost signal. 28 13 33 16-0072 DKS, Proximity Card Readers, Wiegand Output Access Controls(28133316-0065) 28 13 33 16-0073 EA Up To 2" Read Range, 12 Volt DC, DKS Proximity Card Reader, Wiegand Output Access Controls (DKS Small) ............ 238.14 28 13 33 16-0074 EA Up To 3" Read Range, 12 Volt DC, DKS Proximity Card Reader, Wiegand Output Access Controls (DKS Mullion) .........238.14 28 13 33 16-0075 EA Up To 4" Read Range, 12 Volt DC, DKS Proximity Card Reader, Wiegand Output Access Controls (DKS Single Gang)................................................................................................................................................................................238.14 28 13 33 16-0076 EA Up To 30" Read Range, 12 Volt DC, DKS Proximity Card Reader, Wiegand Output Access Controls (DKS)....................611.94 Note: Includes mounting bracket and 12 VDC regulated power supply. 28 13 33 16-0077 AWID, Proximity Card Controls, Wiegand Output Access Controls(28133316-0064) 28133316-0078 AWID, Proximity Cards(26133316-0077) 28 13 33 16-0079 EA Clamshell Type, AWID Proximity Card (AWID Prox-Linc CS).................................................................................................3.36 28 13 33 16-0080 EA ISO Compliant Graphics Card, AWID Proximity Card (AWID Prox-Linc GR)..........................................................................5.25 28 13 33 16-0081 EA AWID Proximity Key Fob (AWID Prox-Linc KT)......................................................................................................................5.60 28 13 33 16-0082 EA Windshield Tag For LR 2000 Readers, AWID Proximity Tag...............................................................................................19.60 28 13 33 16-0083 EA Metal Mount Tag For LR 2000 Readers, AWID Proximity Tag.............................................................................................19.60 28 13 33 16-0084 AWID, Proximity Card Readers, Wiegand Output Access Controls(28133316-0077) 63.34 63.34 63.34 63.34 63.34 15.84 79.17 79.17 79.17 79.17 copyright 2020 The Gordian Group, Inc. Sample Packet Pg. 310 9.1.a W MINOR TOTAL DIRECT DEMOLITION CSI UOM DESCRIPTION UNIT COST UNIT COST 28 13 3316-0085 EA Up To 4" Read Range, 5-12 Volt DC, AWID Proximity Card Reader, Wiegand Output Access Controls (AWID SR 2400).................................................................................................................................................................................284.34 79.17 Note: For mullion mounting. 28 13 3316-0086 EA Up To 8" Read Range, 5-12 Volt DC, AWID Proximity Card Reader, Wiegand Output Access Controls (AWID MM 6800).................................................................................................................................................................................385.14 79.17 Note: For mullion mounting. 28 13 3316-0087 EA Up To 8" Read Range, 5-12 Volt DC, AWID Proximity Card Reader, Wiegand Output Access Controls (AWID MM 6820).................................................................................................................................................................................385.14 79.17 Note: For single gang electrical box mounting. 28 13 3316-0088 EA Up To 24" Read Range, 5-12 Volt DC, AWID Proximity Card Reader, Wiegand Output Access Controls (AWID MR1824)...........................................................................................................................................................................613.34 79.17 Note: Includes 12 VDC regulated power supply. 28 13 3316-0089 EA Up To 11' Read Range, 12 Volt DC, AWID Proximity Card Reader, Wiegand Output Access Controls (AWID LR 2000)..............................................................................................................................................................................3,351.74 79.17 Note: Includes mounting bracket and 12 VDC regulated power supply. 28 13 33 16-0090 HID, Proximity Card Controls, Wiegand Output Access Controls(28133316-0064) 28 13 33 16-0091 HID, Proximity Cards(28133316-0090) 28 13 33 16-0092 EA Clamshell Type, HID Proximity Card (HID ProxCard II)..........................................................................................................8.81 28 13 33 16-0093 EA ISO Compliant Graphics Card, HID Proximity Card (HID ISOProx II)...................................................................................11.33 28 13 3316-0094 EA HID Proximity Key Fob (HID ProxKey II)...............................................................................................................................11.61 28 13 33 16-0095 HID, Proximity Card Readers, Wiegand Output Access Controls(28 133316-0090) 28 13 33 16-0096 EA Up To 3" Read Range, 5-16 Volt DC, HID Proximity Card Reader, Wiegand Output Access Controls (HID ProxPointPlus)..................................................................................................................................................................281.08 79.17 Note: For mullion mounting. (HID P/N 6005). 28 13 3316-0097 EA Up To 5" Read Range, 5-16 Volt DC, HID Proximity Card Reader, Wiegand Output Access Controls (HID ThinLineII).........................................................................................................................................................................330.68 79.17 Note: For single gang electrical box mounting. (HID P/N 5395). 28 13 3316-0098 EA Up To 5" Read Range, 5-16 Volt DC, HID Proximity Card Reader, Wiegand Output Access Controls (HID MiniProx)...........................................................................................................................................................................367.87 79.17 Note: For mullion mounting. (HID P/N 5365). 28 13 3316-0099 EA EntryProx Single -Door Proximity Access Control...............................................................................................................468.30 79.17 Note: (HID P/N 4045) Stores up to 2,000 users and 1,000 time -stamped transactions 12 position keypad for Pin entry or programming optional use with card/key fob, code only or card plus pin code Wiegand output mode. Continental Instrument CICR2358P. 28 13 33 16-0100 Contactless Smart Card Controls, Wiegand Output Access Controls (28133316- 0063) 28 13 33 16-0101 HID, Contactless Smart Cards(28,333,6-0,00) 28 13 33 16-0102 EA 2K Bits, Clamshell Type, HID iClass, Contactless Smart Card...............................................................................................6.16 28 13 33 16-0103 EA 16K Bits, ISO Compliant Graphics Card, HID iClass, Contactless Smart Card......................................................................6.72 28 13 3316-0104 EA 16K Bits, Contactless Smartcard Key Fob, HID iClass, Contactless Smart Card...................................................................8.80 28 13 3316-0105 EA 16K Bits, Contactless Smartcard Tag, HID iClass, Contactless Smart Card..........................................................................4.76 Note: Battery powered tag to boost signal. 28 13 33 16-0106 HID, Contactless Smart Card Readers, Wiegand Output Access Controls (28 13 33 16-0100) 28 13 3316-0107 EA Up To 3-1/4" Read Range, 5-16 Volt DC, HID iClass Contactless Smart Card Reader, Wiegand Output Access Controls(HID R10)............................................................................................................................................................269.44 79.17 Note: For mullion mounting. 28 13 33 16-0108 EA Up To 4-1/4" Read Range, 5-12 Volt DC, HID iClass Contactless Smart Card Reader, Wiegand Output Access Controls(HID R40)............................................................................................................................................................361.84 79.17 Note: For mullion mounting. 28 13 3316-0109 EA Up To 4-1/4" Read Range, 5-12 Volt DC, HID iClass Contactless Smart Card Reader With Keypad, Wiegand Output Access Controls (HID RK40).................................................................................................................................569.74 79.17 Note: For mullion mounting. 28 13 33 16-0110 HID, Contactless Smart Card Programmer, Wiegand Output Access Controls(2a ,3 33 ,6-Of00) 28 13 3316-0111 EA HID iClass Contactless Smart Card Programmer, Wiegand Output Access Controls (HID CP400)................................1,739.04 79.17 Note: For mullion mounting. 28 13 33 16-0112 Call Station Controls, Wiegand Output Access Controls(28133316-0063) Note: Includes intercom sub -station. Excludes additional receiving intercoms. 28 13 3316-0113 EA Call Station With Entry Keypad, Exterior Wiegand Output Access Controls.......................................................................698.34 79.17 Note: For mullion mounting. 28 13 3316-0114 EA Call Station With Proximity Card Reader, Exterior Wiegand Output Access Controls........................................................585.84 79.17 Note: For mullion mounting. 28 13 33 16-0115 Biometrics Readers, Wiegand Output Access Controls,28133316-0063) 28 13 33 16-0116 EA Palm Reader Recognition System, Biometrics Readers, Wiegand Output Access Controls...........................................3,052.62 63.34 28 13 3316-0117 EA CCD Camera, Face Image, Biometrics Readers, Wiegand Output Access Controls.......................................................3,724.97 63.34 28 13 3316-0118 EA Video Grabber Card For DFR Reader, Biometrics Readers, Wiegand Output Access Controls......................................1,478.15 63.34 28 13 3316-0119 EA Fingerprint Reader, Biometrics Readers, Wiegand Output Access Controls (Bioscrypt V-Pass)........................................891.17 63.34 copyright 2020 The Gordian Group, Inc. Page 28 - 6 Packet Pg. 311 9.1.a Electronic Safety And Security 28 .-- Access Control 2813 13 MINOR TOTAL DIRECT DEMOLITION f� CSI UOM DESCRIPTION UNIT COST UNIT COST N 28 13 33 16-0120 EA Fingerprint Reader With HID Card Reader, Biometrics Readers, Wiegand Output Access Controls (Bioscrypt V- 0 CL Prox)..................................................................................................................................................................................990.17 63.34 28 13 33 16-0121 EA Fingerprint Reader With Contactless Smart Card Reader, Biometrics Readers, Wiegand Output Access Controls L. (Bioscrypt V-Smart)...........................................................................................................................................................891.17 63.34 d 28 13 33 16-0122 Exterior Mounting Posts For Gate Operator Access Controls Note: Includes mounting plate for access controls, baked on enamel finish and mounting bolt covers. Excludes concrete pads and electrical connections. M 28 13 33 16-0123 2" x 2" Steel, Exterior Mounting Posts For Gate Operator Access Controls (28 1333 16-0122) O 28 13 33 16-0124 EA 44" Tall, Gooseneck Style, Single Mount, 2" x 2" Steel, Exterior Mounting Post For Gate Operator Access V Controls.............................................................................................................................................................................194.18 16.83 Note: Includes a 5" x 5" base plate. ` 28 13 33 16-0125 EA 73" Tall, Gooseneck Style, Dual Mount, 2" x 2" Steel, Exterior Mounting Post For Gate Operator Access Controls ..........371.18 16.83 -a Note: Includes an 8" x 8" base plate. i O 28 13 33 16-0126 EA Anchor Post For 2" x 2" Steel, Exterior Mounting Post For Gate Operator Access Controls..............................................176.18 16.83 Note: Includes a 24" in -ground post with matching base plate, conduit access and mounting hardware. U? O 28 13 33 16-0127 4" x 4" Steel, Exterior Mounting Posts For Gate Operator Access Controls v (28 13 33 16-0122) y 28 13 33 16-0128 EA 59" Tall, Straight Style, Single Mount, 4" x 4" Steel, Exterior Mounting Post For Vehicular Gate Operator Access Controls......................................................................................................................................................................... 342.68 16.83 .2 Note: Includes an 8" x 8" base plate. 28 13 33 16-0129 EA 49" Tall, Offset Style, Single Mount, 4" x 4" Steel, Exterior Mounting Post For Vehicular Gate Operator Access Controls.............................................................................................................................................................................408.68 16.83 fn Note: Includes an 8" x 8" base plate and a 14" offset from back of post. l) 28 13 33 16-0130 EA Anchor Post For 4" x 4" Steel, Exterior Mounting Post For Vehicular Gate Operator Access Controls..............................251.18 16.83 Note: Includes a 24" in -ground post with matching base plate, conduit access and mounting hardware. .� _ 28 13 33 16-0131 4" x 8" Steel, Exterior Mounting Posts For Gate Operator Access Controls (28 13 33 16-0122) 28 13 33 16-0132 EA 59" Tall, Straight Style, Single Mount, 4" x 8" Steel, Exterior Mounting Post For Gate Operator Access Controls .......... 1,106.18 16.83 Note: Includes a 11" x 13" base plate. 28 13 33 16-0133 EA 50" Tall, Offset Style, Single Mount, 4" x 8" Steel, Exterior Mounting Post For Gate Operator Access Controls.............1,158.68 16.83 Note: Includes a 10" x 14" base plate and a 14" offset from back of post. 28 13 33 16-0134 EA Anchor Post For 4" x 8" Steel, Exterior Mounting Post For Gate Operator Access Controls..............................................476.18 16.83 Note: Includes a 24" in -ground post with matching base plate, conduit access and mounting hardware. 28 13 33 16-0135 EA 48" Light Tower For 4" x 8" Steel, Exterior Mounting Post For Gate Operator Access Controls.........................................761.18 16.83 28 13 33 16-0136 Access Control Accessories(28,333,6) 28 13 33 16-0137 EA Modem: Multitech, Mt2834L.............................................................................................................................................1,256.88 28 13 33 16-0138 EA 6 Volt DC, 12 Volt DC, Or 24 Volt DC, @ 4 Amps, Power Supply/Charger (Altronix SMP-5).............................................326.43 28 13 33 16-0139 EA 12 Volt, 7 Amp, Battery .........................................................................................................................................................42.86 28 13 33 16-0140 EA 12 Volt, 18 Amp, Battery .......................................................................................................................................................95.53 28 13 33 16-0141 EA Door Personality Module (Sensormatic RM-4)....................................................................................................................355.46 15.84 28 13 33 16-0142 EA Mini -Alert Door Ajar Sounder (System Sensor PA400).......................................................................................................144.84 31.67 28 13 33 16-0143 EA Recessed Contact For Steel Doors, Door Monitor Switch (Sentrol 1078C)..........................................................................49.12 19.00 28 13 33 16-0144 EA Access Control Systems Power Supply (Altronix AL4000LACMCB)..................................................................................390.95 12.67 28 13 33 16-0145 EA Surge Suppressor (Tripp-Lite IBAR4)...................................................................................................................................59.02 3.18 28 13 33 16-0146 EA Door Strike Relay (Altronix RBSN-TTL)................................................................................................................................41.59 12.67 28 13 33 16-0147 Access Controllers (26,333,6) 28 13 33 16-0148 Microterm Controller r28133316-0147) 28 13 33 16-0149 EA Microterm Stand Alone One Or Two Door Processing Panel (Continental Instruments CICP1100)...................................920.64 79.17 Note: Up to 1,000 card capacity. Includes 2 alarm inputs, tamper alarm, and 3 relay outputs. 28 13 33 16-0150 EA Microterm PC Board (Continental Instruments CICP1100PCB).........................................................................................665.93 47.50 28 13 33 16-0151 EA Battery Standby For Microterm (Continental Instruments CICP1100BAT-2)......................................................................317.27 Note: Input 120VAC, output 12VDC to temporarily power the Microterm only. 28 13 33 16-0152 Miniterm Controller (2813 3316-0147) 28 13 33 16-0153 EA Miniterm Two Reader Processing Panel (Continental Instrument CICP1200).................................................................1,443.99 79.17 Note: Up to 3,000 card capacity. Includes 8 EOL Class A supervised alarm inputs, temper alarm, and 5 relay outputs. Complete in a lockable steel enclosure with battery standby for memory and system operation. 28 13 33 16-0154 EA Miniterm PC Board (Continental Instrument CICP1200PCB)..........................................................................................1,093.69 47.50 28 13 33 16-0155 Super-2 Controller (28,333,6-0,47) 28 13 33 16-0156 EA Super -Two - Two Reader Processing Panel (Continental Instruments CICP1300).........................................................1,067.72 79.17 Note: For use with CA3000 V2.0.25 and above. Up to a 125,000 card capacity, 8 EOL supervised alarm inputs, tamper, 5 relay outputs. Support for on -board LAN adapter, 57,600 baud rate, 6 access groups per card -holder and compressed data mode. Complete in a lockable steel enclosure with battery standby for memory and system operation. 28 13 33 16-0157 EA Super -Two - PC Board (Continental Instruments CICP130013D)........................................................................................734.08 47.50 28 13 33 16-0158 EA Network Interface Board For Super-2 (Continental Instruments CICP1300NETBD)..........................................................201.34 47.50 Note: Optional on -board adapter allows for communication over TCP/IP. copyright 2020 The Gordian Group, Inc. Sample Packet Pg. 312 9.1.a W MINOR TOTAL DIRECT DEMOLITION CSI UOM DESCRIPTION UNIT COST UNIT COST 28 13 33 16-0159 Smarterm Controller (2813 3316-0147) 28 13 3316-0160 EA Smarterm Four Reader Processing Panel (Continental Instrument CICP1400)..............................................................3,036.99 95.00 Note: Card capacity up to 2,500. Includes 16 alarm inputs, tamper alarm, and 9 relay outputs. Complete in a lockable steel enclosure with battery standby for memory and system operation. 28 13 3316-0161 EA Smarterm PC Board (Continental Instrument CICP1400PCB)........................................................................................2,340.54 47.50 28 13 3316-0162 EA Smarterm Memory Board - 256K (Continental Instrument CICP1400MB256-1).................................................................909.15 47.50 Note: Up to 10,000 cardholders. 28 13 3316-0163 EA Smarterm Memory Board - 2MB (Continental Instrument CICP1400MB2-1)...................................................................1,293.62 47.50 Note: Up to 50,000 cardholders. 28 13 3316-0164 EA Smarterm Relay Expander Board (Continental Instrument CICP1400RB)......................................................................1,005.52 47.50 Note: 16 Output relays, 8 alarm inputs. 28 13 3316-0165 EA Smarterm Alarm Expander Board (Continental Instrument CICP1400RB)......................................................................1,005.52 47.50 Note: (Supervised) 16 alarm inputs. 28 13 33 16-0166 Superterm-4 Controller (2813 3316-0147) 28 13 33 16-0167 EA Superterm-4 - Four Reader Processing Panel (Continental Instrument CICP14000L)...................................................2,802.37 95.00 Note: 20,000 card capacity, 12 supervised alarm inputs, tamper alarm, and 9 relay outputs. Complete in a painted steel enclosure with 7 AH battery standby for system operation. 28 13 3316-0168 EA Superterm-4 PC Board (Continental Instrument CICP14000LPCB)................................................................................2,301.10 47.50 28 13 33 16-0169 Superterm-8 Controller (2813 3316-0,47) 28 13 33 16-0170 EA Superterm-8 - Eight Reader Processing Panel (Continental Instrument CICP1800).......................................................3,727.54 158.34 Note: Up to 20,000 card capacity, 24 supervised alarm inputs, tamper alarm, and 17 relay outputs. Complete in a steel enclosure including 7 AH battery standby for memory and system operation. 28 13 33 16-0171 EA Superterm-8 - Eight Reader Processing Panel, Expanded Power (Continental Instrument CICP1800EXP)...................4,047.94 158.34 Note: With expanded power supply. (required if more than 1 relay expander board is used.) Up to 20,000 card capacity, 24 supervised alarm inputs, tamper alarm, and 17 relay outputs. Complete in a steel enclosure including 7 AH battery standby for memory and system operation. 28 13 33 16-0172 EA Superterm-8 PC Board (Continental Instrument CICP1800PCB)....................................................................................3,099.60 47.50 28 13 33 16-0173 Turbo Superterm-4 Controller (2813 3316-0,47) 28 13 33 16-0174 EA Turbo Superterm-4 - Four Reader Processing Panel (Continental Instrument CICP14000LT).......................................2,802.37 95.00 Note: 20,000 Card capacity, 12 supervised alarm inputs, tamper alarm, and 9 relay outputs. Complete in a painted steel enclosure with 7 AH battery standby for system operation. 28 13 3316-0175 EA Turbo Superterm-4 PC Board (Continental Instrument CICP14000LTPCB)...................................................................2,301.10 47.50 28 13 33 16-0176 Turbo Superterm-8 Controller (2813 3316-0,47) 28 13 3316-0177 EA Turbo Superterm-8 - Eight Reader Processing Panel (Continental Instrument CICP1800T)...........................................3,727.54 158.34 Note: For use with CA3000 V2.0.25 and above. Up to 40,000 card capacity, 24 supervised alarm inputs, tamper alarm, and 17 relay outputs. Complete in a steel enclosure including a 7 AH battery standby for memory and system operation. 28 13 33 16-0178 EA Turbo Superterm-8 -Eight Reader Processing Panel, Expanded Power (Continental Instrument CICP1800TEXP) .......4,047.94 158.34 Note: Required if more than one relay expander board is used. Up to 40,000 card capacity, 24 supervised alarm inputs, tamper alarm, and 17 relay outputs. Complete in a steel enclosure including a 7 AH battery standby for memory and system operation. 28 13 3316-0179 EA Turbo Superterm-8 PC Board (Continental Instrument CICP180OTPCB)........................................................................3,099.60 47.50 28 13 3316-0180 EA Superterm Memory Board - 2MB (Continental Instrument CICP1800MB2).....................................................................1,293.62 47.50 Note: Up to 140,000 cardholders. 28 13 33 16-0181 EA Turbo/Superterm-8 Memory Board - 2MB (Continental Instrument CICP1800MB2X2)...................................................1,088.56 47.50 Note: Up to 140,000 cardholders. 28 13 33 16-0182 EA Turbo Superterm-8 Relay Expander Board (Continental Instrument CICP1800RB)........................................................1,006.56 47.50 Note: 16 Output relays, 8 alarm inputs. 28 13 33 16-0183 EA Turbo Superterm-8 Alarm Expander Board (Continental Instrument CICP1800RB)........................................................1,006.56 47.50 Note: (Supervised) 16 Alarm inputs. 28 13 33 16-0184 EA Expanded Power Supply For Superterm Or Turbo Superterm (Continental Instrument CICPEXPPWS)...........................410.97 28 13 33 16-0185 Access Control Bundled System (28133316) 28 13 3316-0186 EA CA 3000 Bundled System, Supports 25 Users (Continental Instrument CA313250P403VORO)....................................20,342.55 Note: System includes PC, monitor, keyboard, mouse, OS, Card Access 3000 file server software, MS SQL 2000, 1 SQL host license, and security key. 28 13 33 16-0187 Magnetic Locksp2 ,, ,i) Note: Excludes access controls. 28 13 33 16-0188 Magnetic Door LOCks(281333 M0187) 28 13 33 16-0189 300 LB Magnetic Door Locks(28133316-0188) 28 13 3316-0190 EA Single Door, Surface Mount, 300 LB Magnetic Door Lock..................................................................................................305.17 63.34 28 13 33 16-0191 600 LB Magnetic Door Locks(26133316-0188) 28 13 33 16-0192 EA Single Door, Surface Mount, 600 LB Magnetic Door Lock..................................................................................................428.92 63.34 For LED Status Indicator And Signal Relay, Add 37.78 For LED Status Indicator, Signal Relay And Built -In Delay Timer, Add 75.56 For Mortise Mount, Deduct -60.45 copyright 2020 The Gordian Group, Inc. Page 28 - 8 Packet Pg. 313 9.1.a Electronic Safety And Security 28 .-- Access Control 2813 13 MINOR TOTAL DIRECT DEMOLITION f� CSI UOM DESCRIPTION UNIT COST UNIT COST N 28 13 33 16-0193 EA Dual Doors, Surface Mount, 600 LB Magnetic Door Lock..................................................................................................632.17 63.34 C 1 For LED Status Indicator And Signal Relay, Add 63.19 OL For LED Status Indicator, Signal Relay And Built -In Delay Timer, Add 126.38 a 28 13 33 16-0194 1,200 LB Magnetic Door Locks(28133316-0188) & c 28 13 33 16-0195 EA Single Door, Surface Mount, 1,200 LB Magnetic Door Lock...............................................................................................447.67 63.34 +, For LED Status Indicator And Signal Relay, Add 73.83 (� For LED Status Indicator, Signal Relay And Built -In Delay Timer, Add 96.30 28 13 33 16-0196 EA Dual Doors, Surface Mount, 1,200 LB Magnetic Door Lock...............................................................................................672.67 63.34 ++ For LED Status Indicator And Signal Relay, Add 125.58 For LED Status Indicator, Signal Relay And Built -In Delay Timer, Add 163.80 G U 28 13 33 16-0197 2,000 LB Shear Lock, Magnetic And Mechanical Locks(181333 moles) � Note: Includes LED status indicator and built-in signal relay. i O 28 13 33 16-0198 EA Single Door, Mortise Mount, 2,000 LB Shear Lock, Magnetic And Mechanical Door Lock.................................................467.92 63.34 28 13 33 16-0199 Magnetic Gate Locksr28133316-0187, 28 13 33 16-0200 600 LB Magnetic Gate Locks(28133318.0199) W m 28 13 33 16-0201 EA 600 LB Magnetic Gate Lock................................................................................................................................................354.67 63.34 V 28 13 33 16-0202 1,200 LB Magnetic Gate Locksr28133318.0188, 28 13 33 16-0203 EA 1,200 LB Magnetic Gate Lock.............................................................................................................................................422.92 63.34 For LED Status Indicator And Signal Relay, Add 37.03 For LED Status Indicator, Signal Relay And Built -In Delay Timer, Add 74.06 For Mortise Mount, Deduct -59.25 28 13 33 16-0204 Magnetic Lock Power Supply And Chargers(28 133316-0187) Note: Includes lockable metal enclosure, batteries, battery charger and electronically regulated outputs. 28 13 33 16-0205 EA 12/24 Volt DC At 1 Amp, Magnetic Lock Backup Power Supply And Charger....................................................................267.35 63.34 28 13 33 16-0206 EA 12/24 Volt DC At 2-1/2 Amp, Magnetic Lock Backup Power Supply And Charger.............................................................335.35 63.34 28 13 33 16-0207 EA 12 Volt DC At 4 Amp And 24 Volt DC At 3 Amp, Magnetic Lock Backup Power Supply And Charger...............................375.35 63.34 28 13 33 16-0208 EA 12/24 Volt DC At 6 Amp, Magnetic Lock Backup Power Supply And Charger....................................................................467.35 63.34 28 13 33 16-0209 Master Door Buzzer Stationsr28133316) 28 13 33 16-0210 Master Stations,ze,333,e-oz0e, 28 13 33 16-0211 EA Master Stations, 5 Station Intercommunication Equipment................................................................................................593.84 98.80 28 13 33 16-0212 EA Master Stations, 10 Station Intercommunication Equipment..............................................................................................892.83 191.27 28 13 33 16-0213 EA Master Station, Desk Style Remote Intercommunication Equipment..................................................................................255.31 49.40 28 13 33 16-0214 EA Master Station, Flush Wall Remote Intercommunication Equipment..................................................................................326.98 82.34 28 13 33 16-0215 EA Sound System Outlet, Protector...........................................................................................................................................84.08 32.23 28 13 33 16-0216 EA Sound System Microphone Outlet......................................................................................................................................147.19 65.99 28 13 33 16-0217 EA Sound System Speaker Ceiling Or Wall.............................................................................................................................112.39 32.23 28 13 33 16-0218 EA Sound System Monitor Panel.............................................................................................................................................328.00 65.99 28 13 33 16-0219 EA Sound System Volume Control.............................................................................................................................................97.14 32.23 28 13 33 16-0220 EA Sound System Amplifier 250 W.......................................................................................................................................1,516.95 263.92 28 13 33 16-0221 EA Sound System Cabinet.......................................................................................................................................................887.22 263.92 28 13 33 16-0222 Master Door Stationsr2813331&0209, 28 13 33 16-0223 EA Master Door Stations, Button Buzzer Type, 25 Station....................................................................................................1,310.66 For Intercom Type Master Door Station, Add 108.76 28 13 33 16-0224 EA Master Door Stations, Button Buzzer Type, 50 Station....................................................................................................2,170.68 For Intercom Type Master Door Station, Add 176.19 28 13 33 16-0225 EA Master Door Stations, Button Buzzer Type, 75 Station....................................................................................................2,978.92 For Intercom Type Master Door Station, Add 228.39 28 13 33 16-0226 EA Master Door Stations, Button Buzzer Type, 100 Station..................................................................................................3,405.12 For Intercom Type Master Door Station, Add 267.54 28 13 33 16-0227 EA Master Door Stations, Button Buzzer Type, 150 Station..................................................................................................4,132.57 For Intercom Type Master Door Station, Add 391.53 28 13 33 16-0228 EA Master Door Stations, Button Buzzer Type, 200 Station..................................................................................................4,848.89 For Intercom Type Master Door Station, Add 504.64 28 13 33 16-0229 EA Master Door Stations, Button Buzzer Type, 250 Station..................................................................................................6,104.15 For Intercom Type Master Door Station, Add 652.55 28 13 33 16-0230 EA Master Door Stations, Button Buzzer Type, 300 Station..................................................................................................7,292.31 For Intercom Type Master Door Station, Add 748.25 28133316-0231 EA Transformer..........................................................................................................................................................................91.62 28 13 33 16-0232 EA Door Opener.......................................................................................................................................................................135.59 28 13 33 16-0233 EA Buzzer With Door Release And Plate.................................................................................................................................167.27 28 13 33 16-0234 EA Amplifier For Intercom Type Unit........................................................................................................................................274.07 28 13 33 16-0235 EA Speaker With Door Release...............................................................................................................................................115.18 28 13 53 Security Access Detections=8,3, 28 13 53 13 Security Access Metal Detectors(I8,383) copyright 2020 The Gordian Group, Inc. Sample Packet Pg. 314 9.1.a 28 Electronic Safety And Security . 0--0111111 28 13 Access Control MINOR CSI UOM DESCRIPTION TOTAL DIRECT DEMOLITION UNIT COST UNIT COST 28 13 53 13-0001 Metal Detectorsr28,383,3, 28 13 5313-0002 EA Hand -Held Metal Detector..................................................................................................................................................203.33 15.84 28 13 5313-0003 EA Walk -Through Metal Detector, Complete Unit.................................................................................................................4,839.62 253.34 28 20 Electronic Surveillance,., Note: Includes testing of new devices and certification. 28 23 Video Surveillance(2820) 28 23 00 00-0001 Closed Circuit Television And Surveillance Systems(2823) Note: Includes programming of equipment, testing of new devices and certification. 28 23 00 00-0002 Cameras And Accessories(28230000.0001) 28 23 00 00-0003 Cameras(28230000-oee2) 28 23 00 00-0004 General Use Video Camera(28230000.0003) 28 23 00 00-0005 EA Video Dome Spectra III, CIR/BW 23x Heavy Duty, Pendant...........................................................................................3,953.57 124.60 Note: Environmental clear bubble. 28 23 00 00-0006 EA Ipak Enclosed Dust Tight Color Camera, Standard Resolution Lens..................................................................................657.16 62.38 Note: 3.5-8mm Al shields, wall mount. 28 23 00 00-0007 EA Esprit Image Pak PTZ Camera........................................................................................................................................3,096.70 124.76 28 23 00 00-0008 EA OF -LED 30 Degree, 850mm (252 LEDs) Includes Power Supply, 120 Volt AC...............................................................1,304.70 62.38 28 23 00 00-0009 Camera Power Su PPly(28230000.0003) 28 23 00 00-0010 EA 100 VA Outdoor Power Supply...........................................................................................................................................226.61 31.19 28 23 00 00-0011 EA Surge Protector, Isolated Coax Protector For CCTV..........................................................................................................102.21 15.40 28 23 00 00-0012 EA Altronics Power Supply With 8 Fused Outputs...................................................................................................................479.84 62.38 28 23 00 00-0013 Miscellaneous Accessories (2823oo0 oo2) 28 23 00 00-0014 EA 8 Channel DVR NTSC/PAL 250 GB With CD-RW...........................................................................................................7,153.69 111.37 28 23 00 00-0015 EA High Resolution Ethernet Video Server, Encoder, 12 Volt DC.........................................................................................1,075.47 124.76 28 23 00 00-0016 EA High Resolution Ethernet Video Server, With Audio, Encoder, 12 Volt DC......................................................................1,222.96 124.76 28 23 00 00-0017 EA High Resolution Ethernet Video Server, Decoder, 12 Volt DC............................................................................................886.67 124.76 28 23 00 00-0018 EA High Resolution Ethernet Video Server, With Audio, Decoder, 12 Volt DC........................................................................998.77 124.76 28 23 00 00-0019 EA Outdoor Multi -Band Wireless Ethernet Bridge, 4 Inputs...................................................................................................2,007.61 124.76 Note: 5.3 or 5.8 GHz. 28 23 00 00-0020 EA 24 dBi Gain, 5.25-5.85 GHz Band, 9 Degree Beamwidth, Patch Antenna..........................................................................898.48 124.76 28 23 00 00-0021 EA Extreme IR Illuminator, ZXLED850.20.............................................................................................................................2,837.51 124.76 28 23 00 00-0022 EA Extreme IR Illuminator, UFLED850.30.............................................................................................................................1,304.70 62.38 28 23 00 00-0023 EA Extreme IR Illuminator, EX26LED850M..............................................................................................................................714.73 62.38 28 23 00 00-0024 EA Smart Sight Wireless Link................................................................................................................................................3,546.58 62.38 28 23 00 00-0025 EA S1000 System Including Transmitter And Receiver.........................................................................................................4,261.30 124.60 28 23 00 00-0026 EA S1600e-R Video Decoder................................................................................................................................................1,038.81 62.38 28 23 00 00-0027 EA Pole Mount Adapter............................................................................................................................................................189.44 62.38 28 23 00 00-0028 Camera Mounting (28238888-8002, 28 23 00 00-0029 Camera Wall Mounts(28230000-oo28) 28 23 00 00-0030 EA Parapet Camera Wall Mount, 1.5' Diameter Pipe...............................................................................................................501.39 62.30 28 23 00 00-0031 EA Spectra Wall Mount, Gray...................................................................................................................................................114.75 31.19 28 23 00 00-0032 EA Spectra Wall Mount Pole Adapter For SW M-GY..................................................................................................................93.53 31.19 28 23 00 00-0033 EA Wall Mount Bracket For Exterior CCTV..............................................................................................................................372.26 62.38 28 23 00 00-0034 Control Panels(28230000-0oo2) 28 23 00 00-0035 EA CCTV Control Panel With Keyboard And Battery Backup, Up To 7 Cameras...............................................................18,740.00 28 23 00 00-0036 EA CCTV Control Panel With Keyboard And Battery Backup, 7 To 14 Cameras................................................................22,488.00 28 23 00 00-0037 EA CCTV Control Panel With Keyboard And Battery Backup, 15 To 20 Cameras..............................................................26,236.00 28 23 00 00-0038 EA CCTV Control Panel With Keyboard And Battery Backup, >21 Cameras......................................................................29,984.00 28 23 00 00-0039 Closed Circuit Television And Surveillance Systems (Vicon)(2823) Note: Includes a 3 year manufacturer's warranty. Use Vicon replacement models, "or equal', when the listed models are superseded. 28 23 00 00-0040 Vicon CCTV Factory Project Management Program (28230000-0039) Note: For first time installations at a facility. 28 23 00 00-0041 EA Factory Project Management Program For 1 To 20 Camera System Vicon CCTV Installation Support ..........................3,499.80 Note: Includes two site visits by a Vicon technical representative. First site visit to generate punch list and 2nd site visit for final inspection and training. 28 23 00 00-0042 EA Factory Project Management Program For 21 To 40 Camera System Vicon CCTV Installation Support........................4,374.75 Note: Includes two site visits by a Vicon technical representative. First site visit to generate punch list and 2nd site visit for final inspection and training. 28 23 00 00-0043 EA Factory Project Management Program For >40 Camera System Vicon CCTV Installation Support ................................5,249.70 Note: Includes three site visits by a Vicon technical representative. First site visit during installation commencement, 2nd to generate punch list, and 3rd site visit for final inspection and training. copyright 2020 The Gordian Group, Inc. Page 28 - 10 Packet Pg. 315 9.1.a 4"o ppp"1 Packet Pg. 316 9.1.a This Page Intentionally Left Blank Packet Pg. 317 9.1.a 28 - Electronic Safety And Security SECTION 28 13 33 16 - PERIMETER SECURITY 1.1 GENERAL A. Description Of Work 1. This specification covers the furnishing and installation of materials for perimeter security. Products shall be as follows or as directed by the Owner. Installation procedures shall be in accordance with the product manufacturer's recommendations. Demolition and removal of materials shall be as required to support the work. B. Summary 1. Section Includes: a. Perimeter detection and alarm system. b. Integration of other electronic and electrical systems and equipment. C. Definitions 1. CCTV: Closed-circuit television. 2. EMI: Electromagnetic interference. 3. PIR: Passive infrared. 4. RFI: Radio -frequency interference. 5. UPS: Uninterruptible power supply. 6. Control Unit: System component that monitors inputs and controls outputs through various circuits. 7. Master Control Unit: System component that accepts inputs from other control units and may also perform control -unit functions. The unit has limited capacity for the number of protected zones and is installed at an unattended location or at a location where it is not the attendant's primary function to monitor the security system. 8. Monitoring Station: Facility that receives signals and has personnel in attendance at all times to respond to signals. A central station is a monitoring station that is listed. 9. Protected Zone: A protected premises or an area within a protected premise that is provided with means to prevent an unwanted event. 10. Standard Intruder: A person who weighs 100 lb (45 kg) or less and whose height is 60 inches (1525 mm) or less; dressed in a long-sleeved shirt, slacks, and shoes unless environmental conditions at the site require protective clothing. 11. Standard -Intruder Movement: Any movement, such as walking, running, crawling, rolling, or jumping, of a "standard intruder" in a protected zone. 12. Systems Integration: The bringing together of components of several systems containing interacting components to achieve indicated functional operation of combined systems. 13. Zone. A defined area within a protected premise. It is a space or area for which an intrusion must be detected and uniquely identified. The sensor or group of sensors must then be assigned to perform the detection, and any interface equipment between sensors and communication must link to master control unit. c 0 Q- 0 L c c� c 0 U L a� E O 0 D. Action Submittals 1. Product Data: Components for sensing, detecting, systems integration, and control, including dimensions and data on features, performance, electrical characteristics, ratings, and finishes. 9 2. Shop Drawings: Detail assemblies of standard components that are custom assembled for specific application on this Project. a. Functional Block Diagram: Show single -line interconnections between components including interconnections between components specified in this Section and those furnished under other Sections. Indicate methods used to achieve systems integration. Indicate control, signal, and data communication paths and identify programmable logic Perimeter Security Sample 21 Packet Pg. 318 28 - Electronic Safety And Security 9.1.a controllers OR networks, as directed, and control interface devices and media to be used. Describe characteristics of network and other data communication lines. 1) Indicate methods used to achieve systems integration. 2) Indicate control, signal, and data communication paths and identify PLCs, networks, control interface devices, and media to be used. 3) Describe characteristics of network and other data communication lines. 4) Describe methods used to protect against power outages and transient voltages including types and ratings of isolation and surge suppression devices used in data, communication, signal, control, and ac and do power circuits. b. Raceway Riser Diagrams: Detail raceway runs required for perimeter security and for systems integration. Include designation of devices connected by raceway, raceway type, and size, and type and size of wire and cable fill for each raceway run. C. UPS: Sizing calculations. d. Site and Floor Plans: Indicate final outlet and device locations, routing of raceways, and cables inside and outside the building. Include room layout for central -station control -unit console, terminal cabinet, racks, and UPS. e. Master Control Unit Console Layout: Show required artwork and device identification. f. Device Address List: Coordinate with final system programming. g. System Wiring Diagrams: Include system diagrams unique to Project. Show connections for all devices, components, and auxiliary equipment. Include diagrams for equipment and for system with all terminals and interconnections identified. h. Details of surge -protection devices and their installation. i. Sensor detection patterns and adjustment ranges. 3. Equipment and System Operation Description: Include method of operation and supervision of each component and each type of circuit. Show sequence of operations for manually and automatically initiated system or equipment inputs. Description must cover this specific Project; manufacturer's standard descriptions for generic systems are not acceptable. 4. Samples for Initial Selection: For units with factory -applied color finishes. 5. Samples for Verification: For each type of exposed finish required. E. Informational Submittals 1. Qualification Data: For Installer, security systems integrator, and testing agency. 2. Field quality -control test reports. 3. Warranty: Sample of special warranty. 4. Other Information Submittals: a. Test Plan and Schedule: Test plan defining all tests required to ensure that system meets technical, operational, and performance specifications within 60 days of date of Contract award. b. Examination reports documenting inspections of substrates, areas, and conditions. C. Anchor inspection reports documenting inspections of built-in and cast -in anchors. F. Closeout Submittals 1. Operation and Maintenance Data: For perimeter security system to include in emergency, operation, and maintenance manuals. In addition to items specified in Division 01 Section "Operation And Maintenance Data", include the following: a. Data for each type of product, including features and operating sequences, both automatic and manual. b. Master control -unit hardware and software data. G. Maintenance Material Submittals 1. One spare control -unit board(s) for strain -sensitive cable system and one cable repair and splice kit(s). 2. One of each type of microwave sensor and one of each type of power supply for microwave perimeter security system. Perimeter Securi 28133316-2 Packet Pg. 319 9.1.a 28 - Electronic Safety And Security 1.2 3. One of each spare sensor and PIR unit and one alignment telescope(s) for long-range PIR system. 4. One spare control -unit board(s) for electrostatic -field system. 5. One spare control -unit board(s) for buried, ported coaxial cable system, 10 feet (3 m) of cable; and one cable repair and splice kit(s). 6. Fuses: Three of each kind and size. 7. Tool Kit: Provide six sets of tools for use with security fasteners, each packaged in a compartmented kit configured for easy handling and storage. 8. Security Fasteners: Furnish no fewer than 1 box for every 50 boxes or fraction thereof, of each type and size of security fastener installed. H. Quality Assurance 1. Installer Qualifications: a. An employer of workers, at least one of whom is a technician certified by the National Burglar & Fire Alarm Association. b. Manufacturer's authorized representative who is trained and approved for installation of units required for this Project. 2. Security Systems Integrator Qualifications: An experienced perimeter security equipment supplier and Installer who has completed systems integration work for installations similar in material, design, and extent to that indicated for this Project, whose work has resulted in construction with a record of successful in-service performance. 3. Testing Agency Qualifications: Member company of NETA or an NRTL. a. Testing Agency's Field Supervisor: Currently certified by NETA to supervise on -site testing. 4. Electrical Components, Devices, and Accessories: Listed and labeled as defined in NFPA 70, by a qualified testing agency, and marked for intended location and application. 5. FMG Compliance: FMG-approved and -labeled perimeter security devices and equipment. 6. Comply with NFPA 70. Project Conditions 1. Environmental Conditions: Capable of withstanding the following environmental conditions without mechanical or electrical damage or degradation of operating capability: a. Altitude: Sea level to 4000 feet (1220 m). b. Master Control Unit: Rated for continuous operation in an ambient of 60 to 85 deg F (16 to 29 deg C) and a relative humidity of 20 to 80 percent, noncondensing. C. Exterior Environment: System components installed in locations exposed to weather shall be rated for continuous operation in ambients of minus 30 to plus 122 deg F (minus 34 to plus 50 deg C) dry bulb and 20 to 90 percent relative humidity, condensing. Comply with UL 294 and UL 639 for outdoor -use equipment. Rate for continuous operation when exposed to rain as specified in NEMA 250, winds up to 85 mph (137 km/h) and snow cover up to 24 inches (610 mm) thick. d. Hazardous Environment: System components located in areas where fire or explosion hazards may exist because of flammable gases or vapors, flammable liquids, combustible dust, or ignitable fibers or flyings shall be rated, listed, and installed according to NFPA 70. Warranty: 1. Special Warranty: Manufacturer's standard form in which manufacturer and Installer agree to repair or replace components of perimeter security devices and equipment that fail in materials or workmanship within specified warranty period. a. Warranty Period: Two years from date of Final Completion. PRODUCTS A. Functional Description Of System c 0 0. 0 a a� c c� L Y c 0 U a� E L 0 0 a Sample Perimeter Secu Packet Pg. 320 28 - Electronic Safety And Security 9.1.a 1. Description: Perimeter protection system with fence -mounted systems OR buried sensors OR volumetric detectors, as directed, integrated into a single perimeter detection and alarm system. 2. Supervision: System components shall be continuously monitored for normal, alarm, supervisory and trouble conditions. Indicate deviations from normal conditions at any location in system. Indication includes identification of device or circuit in which deviation has occurred and whether deviation is an alarm or malfunction. a. Alarm Signal: Display at central -station control unit and actuate audible and visual alarm devices. b. Trouble Condition Signal: Distinct from other signals, indicating that system is not fully functional. Trouble signal shall indicate system problems such as battery failure, open or shorted transmission line conductors, or controller failure. C. Supervisory Condition Signal: Distinct from other signals, indicating an abnormal condition as specified for the particular device or controller. 3. System Control: Central -station control unit shall directly monitor gate detection devices, perimeter detection units, and connecting wiring. OR System Control: One or more remote, addressable controllers operate under control of a central - station control -unit microcomputer in a multiplexed distributed control system or as part of a network. Controllers shall receive programming by multiplexed signal transmission from a central -station control -unit microprocessor or microcomputer and hold data in nonvolatile memory. System shall automatically reboot program without error or loss of status or alarm data after any system disturbance, as directed. 4. Operator Commands: a. Help with System Operation: Display all commands available to operator. Help command, followed by a specific command, shall produce a short explanation of the purpose, use, and system reaction to that command. b. Acknowledge Alarm: To indicate that alarm message has been observed by operator. C. Place Protected Zone in Access: Disable all intrusion -alarm circuits of a specific protected zone. Tamper circuits may not be disabled by operator. d. Place Protected Zone in Secure: Activate all intrusion -alarm circuits of a protected zone. e. Protected Zone Test: Initiate operational test of a specific protected zone. f. System Test: Initiate system -wide operational test. g. Print Reports. 5. Timed Control at Central -Station Control Unit: Allow automatically timed "secure" and "access" functions of selected protected zones. 6. Automatic Control of Related Systems: Alarm or supervisory signals from certain perimeter security devices control the following functions in related systems: a. Switch selected lights. b. Open a signal path between certain intercommunication stations. C. Shift sound system to "listening mode" and open a signal path to certain system speakers. d. Switch signal to selected monitor from closed-circuit television camera in vicinity of sensor signaling an alarm. 7. Printed Record of Events: Print a record of alarm, supervisory, and trouble events on system printer. Sort and report by protected zone, device, and function. When central -station control unit receives a signal, print a report of alarm, supervisory, or trouble condition. Report type of signal (alarm, supervisory, or trouble), protected zone description, date, and time of occurrence. Differentiate alarm signals from other indications. When system is reset, report reset event with the same information concerning device, location, date, and time. Commands shall initiate the reporting of a list of current alarm, supervisory, and trouble conditions in system or a log of past events. 8. Response Time: Two seconds between actuation of any alarm and its indication at central - station control unit. 9. Circuit Supervision: Supervise all signal and data transmission lines, links with other systems, controllers, and sensors from central -station control unit. Indicate circuit and detection device Perimeter Securi 28133316-4 Packet Pg. 321 9.1.a 28 - Electronic Safety And Security faults with both protected zone and trouble signals, sound a distinctive audible tone, and illuminate an LED. Maximum permissible elapsed time between occurrence of a trouble condition and indication at central -station control unit is 20 seconds. Initiate an alarm in response to opening, closing, shorting, or grounding of a signal or data transmission line. 10. Programmed Secure -Access Control: System shall be programmable to automatically change status of various combinations of protected zones between secure and access conditions at scheduled times. Status changes may be preset for repetitive, daily, and weekly; specially scheduled operations may be preset up to a year in advance. Manual secure -access control stations shall override programmed settings. 11. Manual Secure -Access Control: Coded entries at manual stations shall change status of associated protected zone between secure and access conditions. B. System Component Requirements 1. Compatibility: Detection devices and their communication features, connecting wiring, and master control unit shall be selected and configured with accessories for full compatibility with the existing equipment. 2. Perimeter Security Units: Listed and labeled by a qualified testing agency for compliance with U L 639. 3. Surge Protection: Protect components from voltage surges originating external to equipment housing and entering through power, communication, signal, control, or sensing leads. Include surge protection for external wiring of each conductor entry connection to components. a. Minimum Protection for Power Lines 120 V and More: Auxiliary panel suppressors complying with requirements in Division 26 Section "Transient -voltage Suppression For Low -voltage Electrical Power Circuits". b. Minimum Protection for Communication, Signal, Control, and Low -Voltage Power Lines: Comply with requirements in Division 26 Section "Transient -voltage Suppression For Low - voltage Electrical Power Circuits" as recommended by manufacturer for type of line being protected. 4. Interference Protection: Components shall be unaffected by radiated RFI and electrical induction of 15 V/m over a frequency range of 10 to 10,000 MHz and conducted interference signals up to 0.25-V RMS injected into power supply lines at 10 to 10,000 MHz. 5. Tamper Protection: Tamper switches on detection devices, controllers, annunciators, pull boxes, junction boxes, cabinets, and other system components shall initiate a tamper -alarm signal when unit is opened or partially disassembled and when entering conductors are cut or disconnected. Central -station control -unit alarm display shall identify tamper alarms and indicate locations. 6. Self -Testing Devices: Automatically test themselves periodically, but not less than once per hour, to verify normal device functioning and alarm initiation capability. Devices transmit test failure to central -station control unit. 7. Antimasking Devices: Automatically check operation continuously or at intervals of a minute or less, and use signal -processing logic to detect blocking, masking, jamming, tampering, or other operational dysfunction. Devices transmit detection of operational dysfunction to central -station control unit as an alarm signal. 8. Addressable Devices: Transmitter and receivers shall communicate unique device identification and status reports to central -station control unit. 9. Remote -Controlled Devices: Individually and remotely adjustable for sensitivity and individually monitored at central -station control unit for calibration, sensitivity, and alarm condition. c 0 0. 0 a a� c c� L Y c 0 U a� E L 0 0 a C. Enclosures 1. Interior Sensors: Enclosures that protect against dust, falling dirt, and dripping noncorrosive liquids. 2. Interior Electronics: NEMA 250, Type 12. 3. Exterior Electronics: NEMA 250, Type 4X fiberglass OR stainless steel, as directed. 4. Corrosion Resistant: NEMA 250, Type 4X PVC OR stainless steel, as directed. 5. Terminal cabinets in handholes and manholes shall be NEMA 250, Type 6 OR 6P, as directed. Perimeter Security Sample 2 Packet Pg. 322 9.1.a 28 - Electronic Safety And Security Screw Covers: Where enclosures are accessible to inmates, secure with security fasteners of type appropriate for enclosure. D. Secure And Access Devices 1. Keypad and Display Module: Arranged for entering and executing commands for system -status changes and for displaying system -status and command -related data. 2. Key -Operated Switch: Change protected zone between secure and access conditions. E. Strain -Sensitive Cable 1. Description: Strain -sensitive, coaxial transducer cable shall monitor chain -link -type and welded - mesh -type fence and generate an alarm when a standard intruder attempts to climb over, cut through, or lift fence fabric. 2. Environment: Suitable for exterior installation and the following conditions: a. Ambient Temperatures: Ranging from minus 22 to plus 158 deg F (minus 30 to plus 70 deg C). 3. Transducer Cable: a. Ultraviolet -resistant cable furnished by system manufacturer. b. Suitable for up to 1000 feet (300 m) of sensor cable per single -zone controller and up to 2000 feet (600 m) of sensor cable per dual -zone processor. C. Sensitivity shall be uniform throughout its entire length, requiring only one variable sensitivity adjustment throughout its entire length. 4. Control Unit: a. Field mounted, with tamper switch at controller board. b. Electronic circuitry shall discriminate between acceptable fence movement and intrusion - related disturbances. C. Sensitivity, count control, and climb -over processors shall be adjustable with a minimum of five individual count -control and climb -over adjustments. d. Controller output shall have adjustable pulse width to adjust the time the alarm relay will activate per detected intrusion attempt. 5. System Performance: a. Immune to RFI and EMI environments; interference shall have no effect on normal operational characteristics. b. Trouble and Tamper: Entire sensor system shall be fully supervised with individually monitored tamper and supervision alarms. Disconnecting, cutting, or shorting of strain - sensitive cable results in supervisory alarm. C. Intrusion Simulation: Each zone shall have a self -test feature that, when activated by a signal from central -station control unit, will produce an intrusion alarm and verify operation of sensor. F. Microwave Intrusion Detectors 1. Description: Volumetric microwave detection system. 2. Device Performance: Microwave transmitter establishes an electromagnetic field in an adjustable detection pattern and detects intrusion by monitoring changes in that pattern. a. Movement Sensitivity: Adjustable, able to detect standard -intruder movement within sensor's detection pattern at any speed between 0.1 to 50 fps (0.03 to 15.2 m/s). Sensor sensitivity adjustments shall be accessible only when sensor housing is removed, and sensors shall comply with 47 CFR 15. b. Detection range: 15 to 600 feet (5 to 180 m). C. Range Sensitivity: Adjustable for setting area of protection between 15 to 500 feet (5 to 152 m) in range and from 2 to 40 feet (0.6 to 12 m) in beam diameter. d. Trouble and Tamper: Fully supervised with individually monitored tamper and supervision alarms. System failure shall result in tamper alarm. System jamming or wrong modulation shall result in supervisory alarm. Perimeter Security 28 13 33 16 - 6 1 Packet Pg. 323 9.1.a 28 - Electronic Safety And Security e. Activation Indicator: LED indicator shall not be visible during normal operation. Indicator shall light when sensor detects a standard intruder. Locate test -enabling switch under sensor housing cover. f. Remote Test: When initiated by central -station control unit, start a test sequence for each detector element that simulates standard -intruder movement within sensor's detection patterns, causing an alarm. 3. Environment: Suitable for exterior installation and the following conditions: a. Ambient Temperatures: Ranging from minus 30 to plus 158 deg F (minus 34 to plus 70 deg C) and in rainfall up to 4 inches (100 mm). G. Electrostatic Field 1. Description: Electronically balanced phase electrostatic -field detection system consisting of a field generator that generates an electrical field in one or more field wires and that has two or more sensing wires, a sense filter, amplifier, and a controller. Detection fields shall have a minimum of four different frequencies so adjacent zones cannot interfere with each other. 2. Environment: Suitable for exterior installation and the following conditions: a. Ambient Temperatures: Ranging from minus 22 to plus 158 deg F (minus 30 to plus 70 deg C). 3. System Performance: a. Detect, via sense wires, a compound signal form consisting of amplitude change, rate of change, and pre-set time disturbance that forms a "signature" of human movement. Generate an alarm when all exist simultaneously. Provide detection fields of not less than four different frequencies so adjacent zones do not interfere with each other. b. Control Units: Single or multiple zone, with sense filter. Front panel with calibration meter, status of alarm transmitter, sensitivity selector, test point selector, power indicator, and power control. Control unit shall reject signals due to wind and small objects striking the wires. C. Motion Detection: Sense standard -intruder movement at rates from 0.15 to 26 fps (0.045 to 8.0 m/s). d. Zone Length: Not to exceed 500 feet (152 m) OR 325 feet (100 m), as directed. e. Supervision: Generate trouble signal if field or sense wires are cut or shorted to ground or to each other. Generate supervisory alarm if received signal is substantially reduced. 4. Insulators, Wire -Tensioning Devices, and Brackets: Manufacturer's standard for mounting and tensioning of wires. 5. Field and Sensing Wires: Stainless steel. H. Buried, Ported Coaxial Cable 1. Description: Buried electrostatic -field detection system consisting of parallel, ported coaxial cables that generate a detection field between cables. 2. Environment: Suitable for exterior installation and the following conditions: i a. Ambient Temperatures: Ranging from minus 22 to plus 158 deg F (minus 30 to plus 70 deg C). 3. System Performance: One of two parallel cables receives a continuous wave signal from a transmitter module. Second cable, connected to a sensor module, detects, preamplifies, and analyzes variations in signal. When system senses "signature" of a standard intruder in the detection zone, based on mass, motion, and time of day, it generates an alarm. a. Transmitter: Locate at one end of zone, with standby battery. b. Preamplifier -Sensor: Locate at opposite end from transmitter, with standby battery. C. Front panel with sensitivity calibration meter, calibrated self -test potentiometer, power switch, and LED normal and malfunction indicators. d. Electromagnetic Radiation: Less than 50 mV per meter at 30 m. e. Motion Detection: Sense standard -intruder movement at rates from 0.17 to 26 fps (0.05 to 8.0 m/s). f. Zone Length: Not to exceed 500 feet (152 m) OR 325 feet (100 m), as directed. g. Zone Width: Not to exceed 15 feet (4.6 m), with an average width of 12 feet (3.7 m). Perimeter Security Sample 2 Packet Pg. 324 28 - Electronic Safety And Security 9.1.a h. Zone Height: Approximately 3.3 feet (1.0 m), depending on sensitivity setting. i. Supervision: Generate trouble signal if cable is cut or shorted to ground. Generate supervisory alarm if cabinets are tampered with. 4. Enclosures: Hinged cover with tamper switch and security fasteners. 5. Buried, Ported Coaxial Cable: Approximately 1/2-inch (1.3-mm) diameter, minimum 10 AWG center conductor, foam polyethylene dielectric, braided copper outer conductor, and polyethylene jacket. Long -Range PIR Detectors 1. Description: Volumetric passive infrared detection system. 2. Listed and labeled by a qualified testing agency for compliance with SIA PIR-01. 3. Environment: Suitable for exterior installation and the following conditions: a. Ambient Temperatures: Ranging from minus 30 to plus 150 deg F (minus 34 to plus 65 deg C). 4. System Performance: Detect an interruption of dual -infrared light beams that link transmitters and receivers. Generate an alarm when signal is interrupted due to presence of an object that interrupts both beams. a. Sensitivity: Field adjustable to allow adjustment of range from 25 to 500 feet (7.6 to 152 m), generating an alarm within 20 to 50 ms when both beams are interrupted. b. Detection system shall adjust automatically to compensate for weather, including fog, rain, snow, blowing dust, and rapid temperature changes. C. Motion Detection: Detect standard -intruder movement at rates from 0.1 to 50 fps (0.03 to 15.2 m/s). d. Supervision: Generate supervisory alarm if any portion of system is tampered with. e. Remote Test: When initiated by central -station control unit, start a test sequence for each detector element that simulates standard -intruder movement within sensor's detection patterns, causing an alarm. Geophone Fence Detection 1. Description: Fence -mounted system to detect attempts to cut or climb the protected fence, using geophone sensors that respond to specific shock or vibrations. 2. Environment: Suitable for exterior installation and the following conditions: a. Ambient Temperatures: Ranging from minus 30 to plus 150 deg F (minus 34 to plus 65 deg C). 3. System Performance: a. Controller: 10 zone capacity for processing geophone generated analog signals. Each zone shall consist of not more than 10 sensors. 1) Adjustments: For each zone provide stepped gain control for sensitivity, and switches for geophone signal filters to minimize nuisance alarms. System shall adjust automatically to compensate for weather, including fog, rain, snow, blowing dust, and rapid temperature changes. 2) Trouble Condition Signal: Generate when any zone fails. 3) Supervisory Condition Signal: Generate on interference with controller operation or when detecting a break-in into a enclosure housing electronics. b. Sensors: Fence mounted 20 feet (6 m) o.c. C. Cable for Interconnection of System Components: Shielded, PVC jacketed and armored, as supplied by system manufacturer. d. Test each zone simulating an alarm condition. Test by command from central -station control OR test switch at controller inside the enclosure, as directed. K. Video Motion Sensor 1. Description: Video -surveillance based detection system. 2. Device Performance: Detect changes in video signal within a user -defined protected zone. Provide an alarm output for each video input. Perimeter Securi 28133316-8 Packet Pg. 325 9.1.a 28 - Electronic Safety And Security a. Detect movement within protected zone of standard intruders wearing clothing with a reflectivity that differs from that of background scene by a factor of 2. Reject all other changes in video signal. b. Modular design that allows for expansion or modification of number of inputs. C. Adjustable Controls: 1) Number of detection zones. 2) Size of detection zones. 3) Sensitivity of detection of each protected zone. d. Mounting: Standard 19-inch (480-mm) rack as described in EIA 310. 3. Environment: Suitable for installation in interior air-conditioned spaces. L. Gate Units 1. Description: Fence mounted gate -movement detector, blanced-magnetic type, UL listed for outdoor locations. Units shall be designed for mounting on single- or double -leaf swinging or rolling gates and have armored jumper cables between switch and stationary junction box for wiring to central -station control unit and tamper switches in junction box. 2. Device Performance: Bias magnet and at least three encapsulated -reed switches that resist compromise from introduction of foreign magnetic fields, with integral overcurrent protective device to limit current to 80 percent of switch capacity. 3. Remote Test: Simulate movement of actuating magnet from central -station control unit. M. Field -Mounted Control Units 1. Field -mounted control units shall include the power supply and detector specific functions, and provide for communications with the master control unit. Control unit shall include read-only resident software needed for startup, a time clock, and all automatic operations. Software shall be downloaded from the master control unit. 2. Battery Backup: UPS, providing 6 hours of run time during a power outage, with 2-rate automatic battery charger to fully recharge batteries within 12 hours after normal power is restored. a. Batteries: Rechargeable, valve -regulated, recombinant, sealed, lead -acid type with nominal 10-year life expectancy. b. Battery Charger: Solid-state, fully automatic, variable -charging -rate type. Charger shall recharge fully discharged battery within 24 hours. 3. Annunciation: Indicate a change in system condition and switching of system or component to backup power. c 0 0. 0 a a� c c� L Y c 0 U a� E L 0 0 a N. Master Control Unit 1. Description: Supervise sensors and detection subsystems and their connecting communication links, status control (secure or access) of sensors and detector subsystems, activation of alarms and supervisory and trouble signals, and other indicated functions. a. System software and programs shall be held in flash electrically erasable programmable i read-only memory (EEPROM), retaining the information through failure of primary and secondary power supplies. b. Include a real-time clock for time annotation of events on the event recorder and printer. C. Addressable initiation devices that communicate device identity and status. d. Control circuits for operation of mechanical equipment in response to an alarm. 2. Construction: Freestanding equipment rack OR Desk -mounted console, as directed, modular, with separate and independent alarm and supervisory system modules. Alarm -initiating protected zone boards shall be plug-in cards. Arrangements that require removal of field wiring for module replacement are unacceptable. 3. Comply with UL 609 OR UL 681 OR UL 1076, as directed. 4. Console Controls and Displays: Arranged for interface between human operator at master control unit and addressable system components including annunciation and supervision. Display alarm, supervisory, and component status messages and the programming and control menu. Perimeter Security Sample 2 Packet Pg. 326 28 - Electronic Safety And Security 9.1.a a. Annunciator and Display: LCD type, one OR two OR three line(s) of 40 OR 80 characters, minimum, as directed. b. Keypad: Arranged to permit entry and execution of programming, display, and control commands C. Control -Unit Network: Automatic communication of alarm, status changes, commands, and other communications required for system operation. Communication shall return to normal after partial or total network interruption such as power loss or transient event. Total or partial signaling network failures shall identify the failure and record the failure at the annunciator display and at the system printer. d. Field Device Network: Communicate between the control unit and field devices of the system. Communications shall consist of alarm, network status, and status and control of field -mounted processors. Each field -mounted device shall be interrogated during each interrogation cycle. e. Operator Controls: Manual switches and push -to -test buttons that do not require a key to operate. Prevent resetting of alarm, supervisory, or trouble signals while alarm or trouble condition persists. Include the following: 1) Acknowledge alarm. 2) Silence alarm. 3) System reset. 4) LED test. f. Timing Unit: Solid state, programmable, 365 days. g. Confirmation: Relays, contactors, and other control devices shall have auxiliary contacts that provide confirmation signals to system for their on or off status. Software shall interpret such signals, display equipment status, and initiate failure signals. h. Alarm Indication: An audible signal sounds and an LED lights at master control unit identifying the protected zone OR addressable detector, as directed, originating the alarm. Annunciator panel displays a common alarm light and sounds an audible tone. i. Alarm Indication: An audible signal sounds and a plain -language identification of the protected zone OR addressable detector, as directed originating the alarm appears on LED or LCDdisplay at master control unit. Annunciator panel displays a common alarm light and sounds an audible tone. j. Alarm Indication: An audible signal sounds and a plain -language identification of the protected zone OR addressable detector, as directed originating the alarm appears on LED, LCD or cathode -ray -tube display, as directed at master control unit. Annunciator panel alarm light and audible tone identify protected zone signaling an alarm. k. Alarm activation sounds a bell OR siren OR strobe OR bell or siren and strobe, as directed. 5. Protected Zones: Quantity of alarm and supervisory zones as indicated, with capacity for expanding number of protected zones by a minimum of 25 percent. 6. Power Supply Circuits: Master control units shall provide power for remote power -consuming detection devices. Circuit capacity shall be adequate for at least a 25 percent increase in load. 7. UPS: Comply with Division 26 Section "Static Uninterruptible Power Supply". UPS shall be sized to provide a minimum of six hours of master control -unit operation. 8. Cabinet: Lockable, steel enclosure arranged so operations required for testing, normal operation, and maintenance are performed from front of enclosure. If more than a single cabinet is required to form a complete control unit, provide exactly matching modular enclosures. Accommodate all components and allow ample gutter space for field wiring. Identify each enclosure by an engraved, laminated, phenolic -resin nameplate. Lettering on enclosure nameplate shall not be less than 1 inch (25 mm) high. Identify, with permanent labels, individual components and modules within cabinets. 9. Transmission to Monitoring Station: A communications device to automatically transmit alarm, supervisory, and trouble signals to the monitoring station, operating over a standard voice grade telephone leased line. Comply with UL 1635. Perimeter Securi 28133316-10 Packet Pg. 327 9.1.a 28 - Electronic Safety And Security 1.3 10. Printout of Events: On receipt of signal, print alarm, supervisory, and trouble events. Identify zone, device, and function. Include type of signal (alarm, supervisory, or trouble) and date and time of occurrence. Differentiate alarm signals from all other printed indications. Also print system reset event, including same information for device, location, date, and time. Commands initiate the printing of a list of existing alarm, supervisory, and trouble conditions in the system and a historical log of events. O. Audible And Visual Alarm Devices 1. Bell: UL listed, 10 inches (254 mm) in diameter, rated to produce a minimum sound output of 84 dB at 10 feet (3 m) from central -station control unit. a. Enclosure: Weather -resistant steel box equipped with tamper switches on cover and on back of box. 2. Klaxon Weatherproof Motor -Driven Hooter: UL listed, rated to produce a minimum sound output of 120 dB at 3 feet (1 m), plus or minus 3 dB, at a frequency of 470 Hz. Rated for intermittent use - two minutes on, five minutes off. a. Designed for use in industrial areas and in high noise, severe weather marine environments. 3. Siren: 30-W speaker with siren driver, rated to produce a minimum sound output of 103 dB at 10 feet (3 m) from central -station control unit. a. Enclosure: Weather -resistant steel box with tamper switches on cover and on back of box. 4. Strobe: Xenon light complying with UL 1638, with a clear polycarbonate lens. a. Light Output: 115 cd, minimum. b. Flash Rate: 60 per minute. P. Security Fasteners 1. Operable only by tools produced for use on specific type of fastener by fastener manufacturer or other licensed fabricator. Drive system type, head style, material, and protective coating as required for assembly, installation, and strength. 2. Drive System Types: Pinned Torx-Plus, pinned Torx, or pinned hex (Allen). 3. Socket Flat Countersunk Head Fasteners: a. Heat -treated alloy steel, ASTM F 835 (ASTM F 835M). b. Stainless steel, ASTM F 879 (ASTM F 879M), Group 1 CW. 4. Socket Button Head Fasteners: a. Heat -treated alloy steel, ASTM F 835 (ASTM F 835M). b. Stainless steel, ASTM F 879 (ASTM F 879M), Group 1 CW. 5. Socket Head Cap Fasteners: a. Heat -treated alloy steel, ASTM A 574 (ASTM A 574M). b. Stainless steel, ASTM F 837 (ASTM F 837M), Group 1 CW. 6. Protective Coatings for Heat -Treated Alloy Steel: a. Zinc chromate, ASTM F 1135, Grade 3 or 4; for exterior applications and interior applications where indicated. b. Zinc phosphate with oil, ASTM F 1137, Grade I, or black oxide, unless otherwise indicated. Q. Source Quality Control 1. Electrostatic -Field and Buried, Ported Coaxial Cable Systems Electronics: Precondition at factory by subjecting modules to at least 4 days' operational burn -in at temperatures not less than 140 deg F (60 deg C). EXECUTION A. Examination 1. Examine substrates, areas, and conditions, with Installer present, for compliance with requirements for installation tolerances and other conditions affecting performance of perimeter security. Sample Perimeter Secu Packet Pg. 328 9.1.a 28 - Electronic Safety And Security 2. Examine roughing -in for embedded and built-in anchors to verify actual locations of perimeter security connections before perimeter security installation. 3. Prepare written report, endorsed by Installer, listing conditions detrimental to performance of perimeter security. 4. Inspect built-in and cast -in anchor installations, before installing perimeter security, to verify that anchor installations comply with requirements. Prepare inspection reports. a. Remove and replace anchors where inspections indicate that they do not comply with requirements. Reinspect after repairs or replacements are made. b. Perform additional inspections to determine compliance of replaced or additional anchor installations. Prepare inspection reports. 5. For material whose orientation is critical for its performance as a ballistic barrier, verify installation orientation. 6. Proceed with installation only after unsatisfactory conditions have been corrected. B. Systems Integration 1. Integrate perimeter security system with the following systems and equipment: a. Electronic door hardware. b. Elevators. C. Network lighting controls. d. Intercommunications and program systems. e. Public address and mass notification systems. f. Access control. g. Fire -alarm system. h. Intrusion detection system. i. Video surveillance. C. System Installation 1. Comply with UL 681 and NFPA 731. 2. Equipment Mounting: Install master control unit on finished floor with tops of cabinets not more than 72 inches (1830 mm) above the finished floor. a. Comply with requirements for seismic -restraint devices specified in Division 26 Section "Vibration And Seismic Controls For Electrical Systems". 3. Install wall -mounted equipment, with tops of cabinets not more than 72 inches (1830 mm) above the finished floor. a. Comply with requirements for seismic -restraint devices specified in Division 26 Section "Vibration And Seismic Controls For Electrical Systems". 4. Connecting to Existing Equipment: Verify that existing perimeter security system is operational before making changes or connections. a. Connect new equipment to existing control panel in existing part of the building. b. Connect new equipment to existing monitoring equipment at the Supervising Station. C. Expand, modify, and supplement existing control or monitoring equipment as necessary to extend existing control or monitoring] functions to the new points. New components shall be capable of merging with existing configuration without degrading the performance of either system. 5. Security Fasteners: Where accessible to inmates, install perimeter security components using security fasteners with head style appropriate for fabrication requirements, strength, and finish of adjacent materials except that a maximum of two different sets of tools shall be required to operate security fasteners for Project. Provide stainless -steel security fasteners in stainless -steel materials. 6. Wiring Method: Install power, signal, and data transmission wire and cable in raceways according to Division 26 Section(s) "Underground Ducts And Raceways For Electrical Systems" AND "Raceway And Boxes For Electrical Systems". Minimum conduit size shall be 1/2 inch (13 mm). Control and data transmission wiring shall not share raceways with any other system. Perimeter Security 28 13 33 16 - 12 1 Packet Pg. 329 9.1.a 4"o ppp"1 Packet Pg. 330 9.1.a SAN BERNARDINO COUNTY Active Contract Project Status -, Job Order Contract r Contract # Contractor Expiration ContractDate Max Value Estimate $ Work Order $ 19-822 19-823 19-824 19-825 19-826 19-827 19-828 19-829 19-830 19-831 19-832 19-833 19-834 19-835 Totals Horizons Construction Company International, Inc. Angeles Contractor, Inc. Exbon Development, Inc. PUB Construction, Inc. SJD&B, Inc. Horizons Construction Company International, Inc. Angeles Contractor, Inc. Exbon Development, Inc. PUB Construction, Inc. SJD&B, Inc. D. Burke Mechanical Corp. Emcor/Mesa PUB Construction, Inc. Angeles Contractor, Inc. 12/16/2020 12/16/2020 12/16/2020 12/16/2020 12/16/2020 12/16/2020 12/16/2020 12/16/2020 12/16/2020 12/16/2020 12/16/2020 12/16/2020 12/16/2020 12/16/2020 $4,600,000.00 $0.00 $936,182.04 t V $4,600,000.00 $1,213.12 $651,377.06 r� C $4,600,000.00 $0.00 $537, 754.10 V $4,600,000.00 $0.00 $1,821,060.33 L aN L $4,600,000.00 $0.00 $374, 211.57 0 $3,000,000.00 $0.00 $1,024,041.84 O a U) $3,000,000.00 $0.00 $4, 291. 04 N v y $3,000,000.00 $0.00 $0.00 U) $3,000,000.00 $0.00 $221,101.29 $3,000,000.00 $0.00 $0.00 r to $3,000,000.00 $0.00 $1,571,271.62 0 O U $3,000,000.00 $0.00 $41,627.14 t $1,000,000.00 $0.00 $0.00 r L) L $1,000,000.00 $0.00 $0.00 O U $1,213.12 $7,182,918.02 `m Active Contract Project Status Report 8/6/2020 Page 1 of 1 Packet Pg. 331 9.1.a 1: SAN BERNARDINO COUNTY Job Order Status Report by Contractor - 18-217 - Horizons Construction Co. Int'I Inc. Job Order Contract Quote Job Order Project Joint Const. Const. Job Order Number Title PM Entered Scope RFP Due Recvd. Apprvd. NTP Start Complete Amount 18-217 - Horizons Construction Co. Int'I Inc. Identification 18-217-10.10.0770 PH 351 Bldg. Exterior Signage Additional Work J.Ban 11/27/18 09/17/18 09/17/18 11/29/18 12/14/18 12/14/18 12/15/18 12/17/18 $2,815.56 -02 Order 01 Identification Total: $2,815.56 INTP I 18-217-10.10.0405 Countywide Backflow Devices Relocation V.Tsa 01/02/20 01/02/20 01/13/20 01/07/20 01/10/20 01/21/20 01/28/20 02/24/20 $73,071.30 -05 Supplemental victorville location 18-217-10.10.0405 Countywide Backflow Devices Relocation V.Tsa 03/09/20 03/11/20 03/19/20 03/17/20 03/18/20 03/25/20 04/20/20 04/27/20 $17,452.31 -06 Supplemental NTP Total: $90,523.61 Construction 18-217-10.10.0157 Central Juvenile Court Holding Mods restrooms M.Mic 06/12/19 07/09/19 07/31/19 07/09/19 08/13/19 08/27/19 09/02/19 10/31/19 $51,095.52 -03 18-217-10.10.0157 Central Juvenile Court Holding unforeseen M.Mic 10/07/19 01/27/20 02/10/20 01/20/20 02/14/20 03/02/20 10/31/19 03/13/20 $38,526.93 -04 work 18-217-10.10.0770 PH 351 Bldg. Exterior Signage J.Ban 08/29/18 09/06/18 09/14/18 09/17/18 09/17/18 09/17/18 09/24/18 10/19/18 $19,716.04 -01 18-217-10.10.0772 PH 172 Bldg. Exterior Signage J.Ban 08/29/18 09/06/18 09/14/18 09/17/18 09/17/18 09/17/18 09/24/18 10/19/18 $19,716.04 -01 Construction Total: $129,054.53 Complete 18-217-10.10.0157 Central Juvenile Court Holding Mods M.Mic 10/30/18 11/06/18 11/20/18 12/14/18 02/06/19 02/20/19 03/01/19 07/26/19 $124,334.00 -01 18-217-10.10.0157 Central Juvenile Court Holding Mods M.Mic 03/14/19 03/14/19 03/28/19 04/16/19 05/22/19 05/22/19 04/11/19 06/28/19 $79,814.46 -02 Supplemental Job Order Tracking Report by Contract Page 1 of 3 Packet Pg. 332 Quote Job Order Project Joint � � Const. Const. Job Order Number Title PM Entered Scope RFP Due Recvd. Apprvd. NTP Start Complete Amount 0 O 18-217 - Horizons Construction Co. Int'I Inc. rn d v Complete 18-217-10.10.0615 268 Building ADA Door Entry M.May 01/30/19 04/11/19 04/18/19 04/17/19 05/02/19 05/02/19 05/21/19 06/18/19 $17,825.94 fn -01 18-217-10.10.0615 268 Building ADA Door Entry Supplemental M.May 06/20/19 06/17/19 06/26/19 06/26/19 08/26/19 09/09/19 08/26/19 09/26/19 $6,725.20 'rr -02 3 Complete Total: $228,699.60 O Project Complete U 18-217-10.10.0337 Youth Justice Center Camera Installation M.Mic 07/05/18 11/06/18 11/20/18 12/07/18 02/05/19 02/20/19 03/01/19 05/15/19 $19,837.24 O r -01 v R 18-217-10.10.0337 Youth Justice Center Camera Installation M.Mic 04/16/19 04/11/19 04/26/19 05/02/19 05/20/19 05/20/19 04/22/19 05/31/19 $3,770.11 L +" C -02 Supplemental flooring and Light O CU 18-217-10.10.0338 CJDC Sally Port Hardening M.Mic 10/30/18 11/06/18 11/21/18 12/07/18 02/05/19 02/20/19 03/01/19 05/24/19 $34,881.81 L d -01 � L 18-217-10.10.0338 CJDC Sally Port Hardening Supplemental M.Mic 04/16/19 04/17/19 05/02/19 04/26/19 05/22/19 05/22/19 05/27/19 06/28/19 $14,255.87 O -02 flooring &light 'O O 18-217-10.10.0338 CJDC Sally Port Hardening Supplemental M.Mic 06/21/19 06/25/19 06/28/19 06/25/19 07/02/19 06/28/19 07/01/19 07/15/19 $2,870.46 L -03 concrete pad paint O 18-217-10.10.0338 CJDC Sally Port Hardening added more Razor M.Mic 07/11/19 07/09/19 07/23/19 07/22/19 07/23/19 07/30/19 08/08/19 09/06/19 $12,104.05 tL W -04 wires 18-217-10.10.0338 CJDC Sally Port Hardening added more Razor M.Mic 07/30/19 07/16/19 08/05/19 08/02/19 08/02/19 08/13/19 08/13/19 09/17/19 $16,322.59 ' N -05 wires 05 18-217-10.10.0405 Countywide Backflow Devices Relocation V.Tsa 05/15/18 05/16/18 07/13/18 06/19/18 10/23/18 08/09/18 08/27/18 11/16/18 $334,169.59 O 01 -0 18-217-10.10.0478 Fire Station #231 Reroof M.Mic 08/22/18 09/11/18 09/26/18 10/03/18 11/14/18 11/14/18 11/26/18 02/11/19 $77,580.70 LLI -01 4- O 18-217-10.10.0478 Fire Station #231 Reroof Supplemental M.Mic 11/05/18 10/29/18 11/12/18 11/07/18 11/14/18 11/14/18 11/26/18 02/11/19 $6,261.45 r -02 V 18-217-10.10.0647 303 West 3rd St Command Center E.Ban 05/03/19 05/03/19 05/06/19 05/01/19 05/06/19 05/06/19 07/15/19 08/05/19 $20,851.85 -01 N 18-217-10.10.0660 Public Defender Modular Roof Replacement M.Mic 12/29/17 08/27/18 09/07/18 09/24/18 10/23/18 10/23/18 11/08/18 12/03/18 $17,201.07 Q -01 O 18-217-10.10.0741 NEE002-Courthouse/SHR Roof Replace/Repair E.Ban 10/30/18 02/18/19 03/01/19 03/01/19 03/06/19 03/18/19 04/08/19 04/12/19 $66,772.27 I1 -01 18-217-10.10.0832 Phoenix Clinic Facility Water Rem./Repair- K.Hyl 02/22/19 03/25/19 04/05/19 03/13/19 04/02/19 02/22/19 04/29/19 06/30/19 $113,541.35 d E -01 WO-01 L v 18-217-10.10.0832 Phoenix Clinic Facility Water Rem./Repair- K.Hyl 04/05/19 04/04/19 04/13/19 04/12/19 04/15/19 04/15/19 04/16/19 07/13/19 $71,865.22 M -02 WO-02 Q Job Order Tracking Report by Contract Page 2 of 3 Packet Pg. 333 Quote Job Order Project Joint � � Const. Const. Number Title PM Entered Scope RFP Due Recvd. Apprvd. NTP Start Complete 18-217 - Horizons Construction Co. Int'I Inc. Project Complete Job Order Amount p m- 2 18-217-10.10.0832 Phoenix Clinic Facility Water Rem./Repair - K.Hyl 04/29/19 04/29/19 04/30/19 05/02/19 05/20/19 05/20/19 05/13/19 06/30/19 $73,196.34 -03 WO-03 18-217-10.40.0019 Redlands Museum Backflow Device Relocation J.Ban 05/15/18 05/16/18 07/13/18 06/04/18 10/23/18 08/09/18 08/27/18 10/12/18 $59,001.90 -01 18-217-10.40.0019 Redlands Museum Backflow Device Relocation J.Ban 10/22/18 10/22/18 11/09/18 11/01/18 12/14/18 12/14/18 11/26/18 12/14/18 $24,356.82 -02 - PIV Replacement Project Complete Total: $968,840.68 Cancelled 18-217-10.10.0405 Countywide Backflow Devices Relocation V.Tsa 02/13/19 02/22/19 03/08/19 02/18/19 03/21/19 $21,842.43 -02 CGC PIV replacement Cancelled Total: $21,842.43 No Status Input 18-217-10.10.0405 Countywide Backflow Devices Relocation V.Tsa 05/01/19 05/08/19 $0.00 -03 Lena rd PIV replacement Supplemental 18-217-10.10.0405 Countywide Backflow Devices Relocation ISD V.Tsa 09/10/19 09/10/19 $0.00 -04 Supplemental No Status Input Total: $0.00 18-217 - Horizons Construction Co. Int'I Inc. Total: $1,441,776.41 Job Order Tracking Report by Contract Page 3 of 3 Packet Pg. 334 9.1.a County of San Bernardino SAN BERNARDINO 385 N. Arrowhead Avenue, 3rd Floor COUNTY San Bernardino, CA 92415-0184 O Job Order Contract Project Tracking Report - 18-220 - Vincor Construction Inc Maximum Potential Contract Amount = $3,000,000.00 Contract Expires On 05/2112019 Project Status Report Project Development I Project Number Project Title nt Proposal Proposal F-i--o-i NTP Probable Project Proposal NTP'd Job Order ! PMJob Number Job Title pe DSOW Due Recvd. Issued Cost Estimate In Review Amount ! 18-220-10.10.0 Countywide Conference Room Upgrade - Soundproofing 5th Floor 047 I M. Maynard 18-220-10.10.0047- 3/28/19 3/27/19 4/10/19 4/30/19 $0.00 $0.00 $0.00 $19,904.74 $ 01 M. Maynard 18-220-10.10.0047- 5/1/19 5/9/19 5/10/19 5/24/19 5/28/19 $0.00 $0.00 $0.00 $6,993.36 $1 j 02 18-220-10.10.0 High Desert Service Center Expansion 053 V. Tsangarides 18-220-10.10.0053- 01 V. Tsangarides 18-220-10.10.0053- 02 D. Bunch 18-220-10.10.0053- 03 D. Bunch 18-220-10.10.0053- 04 V. Tsangarides 18-220-10.10.0053- 05 18-220-10.10.0 Barstow Probation Bldg Remodel 079 Project Tracking Report by Contract - All Projects Subtotal for 18-220-10.10.0047 : $0.00 4/16/19 4/23/19 4/30/19 4/29/19 5/7/19 9/13/19 9/20/19 10/3/19 10/3/19 2/25/20 9/19/19 10/31 /19 11 /12/19 11 /13/19 1 /16/20 9/13/19 2/20/20 2/24/20 2/29/20 2/29/20 3/24/20 Subtotal for 18-220-10.10.0053 $0.00 $0.00 $26,898.10 $0.00 $0.00 $0.00 $9,601.20 $0.00 $0.00 $0.00 $85,811.68 $0.00 $0.00 $0.00 $15,562.29 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $9,396.54 $0.00 $0.00 $0.00 $120,371.71 $5, C u — C Page 1 _ _ _ August 06, 2020 Packet Pg. 335 Project Tracking Report - 18-220 - Vincor Construction Inc Maximum Potential Contract Amount = $3,000,000.00 Contract Expires On 05/21/2019 O Project Status Report to Project Development Project Number Project Title Joint Proposal Proposal NTP Probable Project Proposal NTP'd Job Order v PM Job Number Job Title Scope DSOW Due Recvd. Issued Cost Estimate In Review Amount to S. Hughes 18-220-10.10.0079- 5/7/19 5/7/19 5/7/19 $0.00 $0.00 $0.00 $1,270.25 C 01 3 V. Tsangarides 18-220-10.10.0079- $0.00 $0.00 $0.00 $0.00 to O 02 OU Subtotal for 18-220-10.10.0079 : $0.00 $0.00 $: t2l $0.00 $1,270.25 18-220-10.10.0 Rancho Courthouse Patio Drain Repair i 350 I B. Rankin 18-220-10.10.0350- 12/5/18 12/12/18 12/27/18 2/5/19 2/21/19 $0.00 $0.00 $0.00 $55,746.14 $1IC < 01 Subtotal for 18-220-10.10.0350 : $0.00 $0.00 $1,Ot $0.00 $55,746.14 I 18-220-10.10.0 GHRC Security Panel and Intercom Project 362 r K. Hylin 18-220-10.10.0362- 1/9/19 4/12/19 4/15/19 4/15/19 4/15/19 $0.00 $0.00 $0.00 $821,231.83 $16,C u 01 C K. Hylin 18-220-10.10.0362- 7/18/19 7/19/19 7/19/19 7/19/19 8/5/19 $0.00 $0.00 $0.00 $55,393.81 $1,C 1 02 Subtotal for 18-220-10.10.0362 : $0.00 $0.00 $17,W $0.00 $876,625.64 1 lJ 18-220-10.10.0 CGC Roof Drain Repairs j 381 K. Hylin 18-220-10.10.0381- 7/25/18 8/23/18 8/30/18 8/23/18 11/1/18 $0.00 $0.00 $0.00 $679,676.12 $13,2 01 K. Hylin 18-220-10.10.0381- 5/2/19 5/9/19 5/15/19 5/15/19 5/8/19 $0.00 $0.00 $0.00 $34,586.83 $E 02 Subtotal for 18-220-10.10.0381 : $0.00 $0.00 $13,95 i $0.00 $714,262.95 18-220-10.10.0 Twin Peaks Courthouse Roof Repair 614 M. Maynard 18-220-10.10.0614- 7/31/18 8/15/18 9/18/18 10/2/18 $0.00 $0.00 $0.00 $83,588.03 $1,E 01 + e Project Tracking Report by Contract - All Projects Page 2 _ _ _ August 06, 2020 Packet Pg. 336 Project Tracking Report - 18-220 - Vincor Construction Inc Maximum Potential Contract Amount = $3,000,000.00 Contract Expires On 05/21/2019 O Project Status Report N Project Development Project Number Project Title Joint Proposal Proposal NTP Probable Project Proposal NTP'd Job Order v PM Job Number Job Title Scope DSOW Due Recvd. Issued Cost Estimate In Review Amount to M. Maynard 18-220-10.10.0614- 1/8/19 1/9/19 1/9/19 1/9/19 1/24/19 $0.00 $0.00 $0.00 $4,312.50 C 02 3 N Subtotal for 18-220-10.10.0614 : $0.00 $0.00 $1,71 0 $0.00 $87,900.53 U 18-220-10.10.0 CGC Security Glass at the Reception Area 661 j K. Hylin 18-220-10.10.0661- 4/30/19 4/30/19 5/1/19 5/1/19 5/2/19 $0.00 $0.00 $0.00 $67.55 01 O K. Hylin 18-220-10.10.0661- 7/24/19 7/31/19 8/16/19 8/16/19 8/27/19 $0.00 $0.00 $0.00 $53,458.92 $1Ic U L 02 K. Hylin 18-220-10.10.0661- 11/14/19 2/6/20 2/18/20 2/6/20 2/26/20 $0.00 $0.00 $0.00 $22,715.57 $4 0 03 -0 O Subtotal for 18-220-10.10.0661 : $0.00 $0.00 $1,4E L $0.00 $76,242.04 ,0 18-220-10.10.0 ISD Loading Dock Leveler d u- 787 W V. Tsangarides 18-220-10.10.0787- 2/22/19 2/22/19 2/22/19 2/22/19 3/28/19 $0.00 $0.00 $0.00 $7,960.61 $1 N 01 C V. Tsangarides 18-220-10.10.0787- 4/11/19 4/15/19 4/16/19 4/16/19 4/23/19 $0.00 $0.00 $0.00 $1,558.51 O E 02 -a W Subtotal for 18-220-10.10.0787 : $0.00 $0.00 $1E -- $0.00 $9,519.12 r 18-220-10.10.0 CSG Administration Office Remodel U 810 O D. Chamberlain 18-220-10.10.0810- 3/14/19 3/22/19 4/15/19 4/15/19 4/19/19 $0.00 $0.00 $0.00 $123,294.03 $2,4 N 01 O D. Chamberlain 18-220-10.10.0810- 7/1/19 7/12/19 7/12/19 7/12/19 7/24/19 $0.00 $0.00 $0.00 $33,866.17 $E O 02 IL Subtotal for 18-220-10.10.0810 : $0.00 $0.00 $3,0E $0.00 $157,160.20 18-220-10.10.0 CGC Building Plaques Repair 818 Project Tracking Report by Contract - All Projects Page 3 _ _ _ August 06, 2020 Packet Pg. 337 9.1.a Project Tracking Report - 18-220 - Vincor Construction Inc Maximum Potential Contract Amount = $3,0005000.00 Contract Expires On 05/21/2019 0 Project Status Report Project Development s Project Number Project Title Joint Proposal Proposal NTP Probable Project Proposal NTP'd Job Order PM Job Number Job Title Scope DSOW Due Recvd. Issued Cost Estimate In Review Amount U M. Maynard 18-220-10.10.0818- 3/12/19 3/19/19 4/17/19 4/30/19 $0.00 $0.00 $0.00 $58,774.31 01 M. Maynard 18-220-10.10.0818- 8/21/19 8/26/19 8/26/19 8/26/19 9/9/19 $0.00 $0.00 $0.00 $3,174.68 s 02 C Subtotal for 18-220-10.10.0818 : $0.00 $0.00 $1,2( ; $0.00 $61,948.99 4 18-220-10.10.0 Sheriff's HQ Bathroom Sewer Repair 822 s ( K. Hylin 18-220-10.10.0822- 1/17/19 1/18/19 1/18/19 1/18/19 1/18/19 $0.00 $0.00 $0.00 $91,661.48 $1,� s 01 c K. Hylin 18-220-10.10.0822- 3/28/19 4/9/19 4/26/19 4/26/19 5/2/19 $0.00 $0.00 $0.00 $75,774.21 $1,4 C 02 d C Subtotal for 18-220-10.10.0822 : $0.00 $0.00 $3,2( s $0.00 $167,435.68 w Subtotal for 18-220 - Vincor Construction Inc: $0.00 $0.00 $45,92 0 $0.00 $2,355,381.36 Overall Total: $0.00 $0.00 $45,92 i $0.00 $2,355,381.36 C Project Tracking Report by Contract - All Projects Page 4 _ _ _ August 06, 2020 Packet Pg. 338 9.1.a Job Order Contract Subcontractor Listing Date 8/6/2020 Job Order Number: 18-162-10.10.0243-01 Job Order Title: ARMC - SPD Flooring Replacement To Michelle Viebach Staff Analyst 11 Project Management Division - County of San Bernardino 385 North Arrowhead Avenue, 3rd Flr. San Bernardi CA 92415-0184 From Jake Choe Project Manager Angeles Contractor, Inc. 783 Phillips Drive City of Industn CA 91748-1147 SAN BERNARDINO COUNTY Name of Contractor Trade DVBE DVBE $ Non DVBE$ % Kenastone Flooring Inc. N/A 0.00 9,400.00 86.22% TOTALS $0.00 $9,400.00 Work Order Total: 10,902.13 % of Work to be performed by Certified DVBE: 0.00 Signature Jake Choe Title Project Manager Firm or Corporate Name Angeles Contractor, Inc. Address: 783 Phillips Drive ,City of Industry , CA 91748-1147 Telephone Number: rn 0 M 0 L a� c crs L c 0 U a� E L O -0 0 Subcontractor Listing Packet Pg. 339 9.1.a 4"o Packet Pg. 340 9.1.a Job Order Contract Notice to Proceed Date: 04/29/2020 CBERNARDINO UNTY To: Kinan Kotrash From: Mike Alvarez Project Manager Project Manager Horizon Construction Company, Inc. County of San Bernardino 432 W. Meats Avenue 385 N. Arrowhead Avenue, Orange, CA 92865 3rd Floor San Bernardino, CA 92415-0184 (714) 626-0000 Office (909) 838-9784 Office (714)626-0006 Fax Fax Job Order: 19-827-10.10.0979-01 Title: WVDC WWAP Conduit Network Infrastructure Location: RAN013, WVDC - Administration Building, 9500 Etiwanda Avenue, Rancho Cucamonga CA 91730 Attn: Kinan Kotrash: The County of San Bernardino authorizes you to proceed with the Job Order noted above for the fixed price of $171,933.62. The work will be done in accordance with Detailed Scope of Work dated , the Approved Proposal dated 04/16/2020 and with any additional submittals and drawings pertaining to the Job Order. The actual schedule is noted below. SCHEDULE Construction Start Construction Complete Project Duration Mike Alvarez, Project Manager Supervisor Project Manager Notice to Proceed 05/15/2020 08/03/2020 80 Calendar Days Liquidated Damages will apply 1 Packet Pg. 341 9.1.a Job Order Contract Detailed Scope of Work Date: To: Kinan Kotrash Project Manager Horizon Construction Company, Inc. 432 W. Meats Avenue Orange, CA 92865 Phone: (714) 626-0000 FAX: (714) 626-0006 Project: 19-82 7-10.10.097 9-01 Title: WVDC WWAP Conduit Network Infrastructure Location: RAN013 WVDC -Administration Building 9500 Etiwanda Avenue Rancho Cucamonga, CA 91730 Detailed Scope of Work SAN BERNARDINO COUNTY From: Mike Alvarez Project Manager County of San Bernardino 385 N. Arrowhead Avenue, 3rd Floor San Bernardino, CA 92415-0184 Phone: (909) 838-9784 FAX: 19-827-10.10.0979.01 — WVSC WWAP Conduit Network Infrastructure Detailed Scope of Work • Install 1 '/z" Conduit will pull string in specific corridors as requested. • Core Drilling in areas where conduit need to pass through the corridor, sealing with fire stopping compound as required. • Install Cabling in required areas. • Mount 12" x 12" x 4" pull boxes where required • Create Access point to install WAP. Kinan Kotrash, Project Manager Mike Alvarez, Project Manager Supervisor Project Manager Detailed Scope of Work I Packet Pg. 342 9.1.a www.gordian.com 855.467.9444 30 Patewood Drive, Suite 350 Greenville, South Carolina 29615 [C" :101 FAI I Packet Pg. 343 9.1.b PROFESSIONAL SERVICES AGREEMENT c M �a 0 a THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, Washington, o hereinafter referred to as the "City," and The Gordian Group, Inc., hereinafter referred to as the "Consultant." a tM WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide program development and implementation services related to the City's Job Order Contracting program M ("JOC Program"); and 0 0 WHEREAS, the Consultant has the necessary skills and experience, and desires to provide such services to `m the City; 13 O NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties hereto as follows: m 1. Scope of work. The scope of work shall include all services and material necessary to accomplish c c� the above mentioned objectives in accordance with the Scope of Work that is marked as Exhibit A and the JOC Q Program Development and Implementation Schedule that is marked as Exhibit B, both of which are attached hereto and incorporated herein by this reference. w 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services 3 rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. c A. Payment for work accomplished under the terms of this Agreement shall be as provided in the Fee Schedule set forth in Exhibit A; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of TWO HUNDRED THOUSAND DOLLARS ($200,000.00) without prior written City approval. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three (3) days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All research, tests, surveys, preliminary data, reports, and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations, documentation and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this Agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. Packet Pg. 344 9.1.b C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. D. Use of the Consultant's Job Order Contracting System and other related proprietary materials (collectively referred to as "Proprietary Information") shall be governed by the terms and conditions of the license agreement attached as Exhibit C. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be covered on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the City. c �a 0 a 0 a c 0 M c 0 t� `m O 0 a Packet Pg. 345 9.1.b The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall c the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. The Consultant shall not discriminate against any employee or °a applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, a veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational c qualification. L 8. Consultant is an independent contractor. The parties intend that an independent contractor o relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be ci deemed to be an agent, employee or representative of the City for any purpose. The Consultant shall be solely 2 responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this O Agreement. C Z 9. City approval of work and relationships. Notwithstanding the Consultant's status as an m independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property Q located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. M x w 10. Termination. This being an Agreement for professional services, either parry may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days12 3 in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document, its Appendices 1 & 2, the Scope of Work and Fee Schedule attached hereto as Exhibit A, the JOC Program Development and Implementation Schedule attached hereto as Exhibit B, and the Gordian Job Order Contracting System License Agreement attached hereto as Exhibit C. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of its Exhibits A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage the Consultant to perform services in addition to those listed in this Agreement, and the Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. The Consultant represents that the Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. The Consultant and any persons employed by the Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. Packet Pg. 346 9.1.b 16. Covenant against contingent fees. The Consultant warrants that he/she/they has/have not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to c solicit or secure this Agreement, and that he/she/the has/have not paid or agreed to pay any company or person,�`� other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, o gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach o or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion a to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. M L 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with c all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and 0 operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. Because this Agreement is subject to federal p nondiscrimination laws, the Consultant agrees that the provisions of Appendices 1 & 2, attached hereto and c incorporated herein by this reference, apply to this Agreement. 3 The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. M 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: The Gordian Group, Inc. 30 Patewood Drive, Bldg 2, Suite 350 Greenville, SC 29615 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS day of CITY OF EDMONDS Michael Nelson, Mayor ATTEST/AUTHENTICATED: 2021. THE GORDIAN GROUP, INC. [Name, Title] Packet Pg. 347 Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 348 STATE OF )ss COUNTY OF ) 0 CL L a. On this day of 2021, before me, the undersigned, a Notary Public in and c for the State of , duly commissioned and sworn, personally appeared to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein Lj mentioned, and on oath stated that he/she was authorized to execute said instrument. E L 0 M 0 WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 349 9.1.b APPENDIX 1 CONTRACT (Appendix A of USDOT 1050.2A Standard Title VI Assurances) c M During the performance of this Agreement, the Consultant, for itself, its assignees, and successors in interest (hereinafter 0 collectively referred to as the "Consultant") agrees as follows: 0a 0 a- 1. Compliance with Regulations: The Consultant shall comply with the acts and regulations relative to nondiscrimination in federally -assisted programs of the United States Department of Transportation (USDOT), Title c 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be amended from time to time (hereinafter referred 5 to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. c 2. Nondiscrimination: The Consultant, with regard to the work performed by it during the Agreement, shall not v discriminate on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Consultant shall not participate directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including 0 employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR '0 21. m 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either 0 by competitive bidding, or negotiation made by the Consultant for work to be performed under a subcontract, including m procurement of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Q Consultant of the Consultant's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP. x 4. Information and Reports: The Consultant shall provide all information and reports required by the Regulations and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the appropriate state or federal agency to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a Consultant is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant shall so certify to the City, or state or federal agency, as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of the Consultant's noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or the appropriate state or federal agency may determine to be appropriate, including, but not limited to: • Withholding of payments to the Consultant under the Agreement until the Consultant complies; and/or • Cancellation, termination, or suspension of the Agreement, in whole or in part. 6. Incorporation of Provisions: The Consultant shall include the provisions of the above paragraphs one (1) through five (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Consultant shall take such action with respect to any subcontractor or procurement as the City or appropriate state or federal agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant becomes involved in, or is threatened with, litigation by a subcontractor or supplier as a result of such direction, the Consultant may request that the City enter into such litigation to protect the interests of the City; or may request that the appropriate state agency enter into such litigation to protect the interests of the State of Washington. In addition, the Consultant may request the appropriate federal agency enter into such litigation to protect the interests of the United States. Packet Pg. 350 9.1.b APPENDIX 2 CONTRACT (Appendix E of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant, for itself, its assignees, and sccessors in the interest (hereinafter referred to as the "Consultant") agrees to comply with the following non-discrimintation statutes and authorities, including but not limitied to: Pertinent Non -Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and proejcts); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles 11 and III of the Americans with Disabilties Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non -Discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898 , Federal Actions to Address Environmental Justice in Minority Populations and Low - Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Person with Limited English Proficency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure the LEP person have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). c �a 0 a 0 a c 0 M L c 0 V `m O 0 Packet Pg. 351 9.1.b EXHIBIT A CK9] ;711 Elem 0111111 MEAN�1> I I xi Gordian will perform the following duties and responsibilities to complete the Services: 1. Program Development, Implementation and Support: Gordian shall be responsible for the development, implementation and on -going support of the Owner's customized JOC program. 2. Contract Documents: Gordian shall be responsible for preparing the JOC documents that will be usedby the Owner to procure the JOC construction contractors including: a) Unit Price Book(s): Gordian shall prepare one or more customized Unit Price Books (also known as a Construction Task Catalog®) containing prices covering material, equipment and labor costs for various units of construction, and adjusting these costs to current market conditions. Only local prevailing wages and local material and equipment costs (obtained directly from local, contractors, subcontractors and suppliers) to price the Unit Price Books shall be used. The use of generic factors to localize prices is not acceptable. Unit prices for demolition shall be provided for each construction task. Therefore, every cost to install an itemor unit shall be accompanied by a corresponding cost to remove the same item or unit. Tasks may also have several modifiers which adjust the price for variations in materials or for quantity discounts; and b) Technical Specifications: Gordian shall prepare and publish Technical Specifications describing the materials, performance and installation requirements for each of the construction tasks listed in the unit price book. Where available, the Owner standard specifications shall be incorporated into the Technical Specifications; and c) Contractual Terms and Conditions and Bid Forms: Gordian shall prepare, in conjunction with Owner staff, contractual terms and conditions and bid forms which incorporate JOC language and forms with all appropriate Owner contract language and forms. 3. Information Management System: Gordian shall be responsible for providing the Owner with a comprehensive web -based JOC Information Management System (hereinafter referred to as "IMS") for an unlimited number of Owner users. The JOC IMS must be capable of providing full project tracking, developing cost proposals, preparing independent Owner estimates, generating all project documentation, providing project scheduling, budgeting and cost control, tracking MBE participation, and generating customized reports. Gordian must incorporate any current Owner forms and documentation into the IMS; and 4. Procurement Support: Gordian shall be responsible for providing Owner with procurement support to market the Owner JOC Program to potential JOC Contractor's. If required by the Owner, Gordian Packet Pg. 352 9.1.b shall conduct a bidder prequalification process to determine a qualified list of bidders. Gordian shall be required to organize and conduct pre -bid meetings with the interested bidders as well as make presentations on behalf of the Owner with various business and Construction organizations. Gordian's staff assigned to perform procurement support must have JOC procurement experience; and 5. Training Programs: Gordian shall be responsible for developing and conducting all training programs for the Owner and JOC Contractor staff to ensure that the JOC program functions properly. The training programs must include specialized training courses that will involve all Owner staff and JOC contractors utilizing and administering the JOC program. The training programs must include extensive training on the use of the JOC IMS. All training must be "hands on" with user competency as the objective. Actual Owner projects that the Owner plans to perform through JOC may be includedin the training programs; and 6. Job Order Development: Gordian shall be responsible for providing the following Job Order Development services: a) Project Identification: When a project is identified and requested by Owner, Gordian will contact Owner and assist with determining whether the project is appropriate for JOC. b) Contractor Identification: In the event Owner has multiple JOC Contractors, Gordian will assist the Owner in identifying the appropriate JOC Contactor for the project based on factors which include, but are not limited to, the type of work involved and the location of the project. c) Joint Scope Meeting: The Gordian's project manager will schedule a Joint Scope Meeting at the project site to help Owner and the JOC Contractor agree on the details of the work that theJOC Contractor will perform. The purpose of the scoping process is to allow the JOC Contractor an opportunity to inspect the site and ask questions before submitting a Price Proposal. The goals of this process are to foster open communication, reduce misunderstandings and mistakes that lead to change orders, and provide results that are more cost-effective and collaborative. d) Develop Detailed Scope of Work: Gordian will assist in preparing a Detailed Scope of Workthat describes the work the JOC Contractor will perform. Gordian will also assist with resolving issues when project plans and actual conditions vary. e) Request for Price Proposal: After all parties are in agreement that the Detailed Scope of Work properly reflects the work to be performed, Gordian's project manager will send the Detailed Scope of Work and a Request for Proposal to the JOC Contractor. f) Request Price Proposal: As the next step in the process, the JOC Contractor prepares and submits a Price Proposal by selecting the appropriate tasks from the Unit Price Book. Gordian's IMS will automatically multiply the unit price of the task by the required quantities by the JOC Contractor's competitively bid Adjustment Factor. Gordian shall also request the JOC Contractor's preparation of any additional Owner required information (e.g., construction schedule, list of proposed local subcontractors, etc.). g) Price Proposal Review: Gordian's project manager will review the Price Proposal to make sure the JOC Contractor has selected the appropriate tasks and quantities and will ask the JOCContractor to make any required changes. Gordian will also obtain and review any Packet Pg. 353 Owner required information submitted by the JOC Contractor such as a construction schedule and list Packet Pg. 354 9.1.b of proposed subcontractors. Gordian's project manager will submit the Price Proposal and related documents to Owner. h) Issue Job Order: Once Owner approves the Price Proposal and related documents, and decides to move forward with the project, Owner is then responsible for the issuance of a job order (which may be in the form of a purchase order) to the selected JOC Contractor. i) Construction Management: During construction, Owner's project managers will follow its standard internal policies and procedures for construction management and site inspections, including coordinating any required code inspections. When unforeseen conditions arise or Owner desires to change the Detailed Scope of Work, a supplemental Job Order is developed in the same manner as the original Job Order. 7. On -Going Technical Support: Gordian shall be responsible for providing extensive on -going technical support to the Owner during normal business hours, excluding holidays. On -going technical support shall include providing updated contract documents, assisting with the procurement of additional JOC Contractors, providing Owner with access to all applicable updates and revisions to the IMS, and providing training for new Owner staff and JOC Contractors during the term of the Agreement. Providing on -going technical support is considered a vital component to ensuring a successful Owner JOC program. 8. Optional Project Management Services: On a project -by -project basis, Gordian shall provide project management services to Owner, to be requested by Owner in its sole discretion. The project management services shall include the following: a) Preconstruction - Gordian's project manager will assist Owner in determining whether professional design services are required and conduct a pre -construction meeting with the Owner's representative(s), the JOC contractor and, if applicable, the architect or engineer to review the basic project parameters and funding. Where design services are required, the project manager will work with the architects or engineers to coordinate necessary studies and design standards, and deliver plans and specifications that maximize the benefits of JOC for each Owner project. Next, the project manager will coordinate and share any preconstruction information with Owner, the JOC contractor and other appropriate parties, and will assist in the coordination of the JOC contractor obtaining the necessary permits. b) Site Visit- During construction, Gordian's project manager will monitor the JOC contractor's work in -progress, manage the JOC contractor's compliance with the approved safety plan and complete a report for each site visit. c) Communication- Gordian's project manager will provide weekly construction status reports to Owner, conduct project progress meetings with the JOC contractor and staff on a periodic basis, and coordinate any required technical and code inspections. d) Supplemental Job Orders - In the event there are unforeseen conditions or Owner requests changes to the Detailed Scope of Work after construction has begun, Gordian's project manager will analyze and process a supplemental Job Order by utilizing the procedures to develop the initial Job Order. e) Approvals -Gordian's project manager will review and recommend for approval, or direct necessary revisions to, the JOC contractor's applications for payment and obtain Owner' Packet Pg. 355 9.1.b approval of the work. Final acceptance of the work will be the responsibility of Owner. Technical and code inspections will be the responsibility of the appropriate inspection agencies. 0 Project Close -out -As the final step in the process, Gordian's project manager will enter all Job Order related information into the IMS and collect any required as-builts, warranties and OEMs from the JOC contractor. Gordian Fees and Pavment: Gordian shall be paid a JOC System License Fee ("License Fee") and Job Order Development Fee according to the following schedule: JOC System License Fee - Owner shall pay Gordian a License Fee equal to one and ninety-five hundredths percent (1.95%) of the value of the work ordered; and Job Order Development Fee - Owner shall pay Gordian a Job Order Development Fee of three and fivehundredths percent (3.05%) of the value ofwork ordered. The JOC System License Fee and Job Order Development Fee shall be payable when a Job Order is issued to the JOC contractor. In consideration of the option project management services, to be provided on a project -by -project basis and only upon request by Owner, Gordian shall, in addition to the applicable fees set forth above, be paid a Project Management Fee according to the following schedule: Project Management Fee - Owner shall pay Gordian a Project Management Fee equal to five and ninety- five hundredths percent (5.95%) of the value ofwork ordered. The Project Management Fee shall be payable upon completion and acceptance of the work by Owner, except at Gordian's election Job Orders requiring more than sixty (60) days to complete may be invoiced monthly on a percentage of completion basis. It is understood that Gordian shall charge participating construction contractors a Contractor Licensing Fee ("CLF") of one percent (1 %) of the value of the work ordered for the JOC contractors' access to the Gordian's proprietary construction data and JOC applications. Gordian shall be responsible for all administrative duties relating to the invoicing and collections of the CLF. Gordian shall submit invoices for the Services to Owner monthly. Invoices for Fees shall include a description of all work ordered through the JOC program during the month. Owner shall pay Gordian's invoices within thirty (30) calendar days from the invoice date. Any invoice not disputed by Owner in writing within fourteen (14) calendar days from the invoice date shall be deemed proper. In the event of a dispute, Owner shall pay all undisputed invoice amounts within thirty (30) days of the original invoice date. Packet Pg. 356 9.1.b EXHIBIT B JOC Program Development and Implementation Schedule $ - z n3 �. I gF I %� � a w �y moo' LL m ,!H N • Meeting ■Gordian Task ■ City Task Pro po sat for Consultant 5ervices for Job Drder Contracting {lOC} System Ge3F101AN City of Edmonds JOC Program Development and Implementation Schedule 4 � M, xYi dA rpid-.U�rR d-. caGCG TASK$ DAYS - - - - - - ara9rr2a.r.epaa9aReaaaaaa;o=nseaaar$^-6^-poi'nipF.eRReeRR=& J ✓ f✓J ✓✓✓ xxk oRraeem N�9 ✓ JJJ - - - - to raNan xe f ✓ - __ - - umnrwg oowments rI orry ✓✓I ' ✓CUT— r orpares a 21 ig:'� o[-s i— ert og pmere omvrt ✓ ✓ J J M9agm o«wa ma rmury ✓ ✓ rnrn� ✓ f r ✓ -.ice mrcvam wxn�a ✓ r ✓ ✓ ✓ ✓ f - - - .ad- ELEA r ✓e I CC sl'srsr'. ✓ ✓ �:eeer�: _ J ✓ -ini^3- vp o Gi rseercfeuzeab :'tt' - etle C' f J cev_oplIXlTralnl�g FrcgrarnCa Rle'enrea Manor ✓ ✓J✓ cntlrnz rrva:r:r �[cwa„a to - wani Packet Pg. 357 9.1.b EXHIBIT C Gordian Job Order Contracting System License Agreement The Gordian Group, Inc. ("Gordian") hereby grants to the City of Edmonds (the "City"), and City hereby accepts ftom Gordian for the term of this Agreement, a non-exclusive, non -transferable right, privilege and license to Gordian's Job Order Contracting System and other related proprietary materials (collectively referred to as "Proprietary Information") to be used for the sole purpose of operating the City Job Order Contracting program. The parties hereby agree that Proprietary Information shall include, but is not limited to, Gordian's JOC software applications and support documentation, Construction Task Catalog® (also commonly referred to as a unit price book), training materials and other proprietary materials provided by Gordian. In the event this Agreement expires or terminates as provided herein, this JOC System License shall terminate and City shall return to Gordian all Proprietary Information in City's possession. City acknowledges that disclosure of Proprietary Information will result in irreparable harm to Gordian for which monetary damages would be an inadequate remedy and agrees that no such disclosure shall be made to anyone without first receiving the written consent of Gordian. City further acknowledges and agrees to respect the copyrights, registrations, trade secrets and other proprietary rights of Gordian in the Proprietary Information during and after the term of this Agreement and shall at all times maintain complete confidentiality with regard to the Proprietary Information provided to City, subject to federal and state laws related to public records disclosure. Gordian agrees to grant a license to each contractor that is awarded a JOC contract by City, provided the JOC contractor agrees to pay Gordian's contractor license fee at the time of contract award, and provided City includes licensing language in the JOC contract similar in form to this JOC System License. Upon expiration or termination of this Agreement as provided herein, Gordian shall provide all data generated by City in a form accessible by a standard database program, such as Microsoft® Access®. In the event of a conflict in terms and conditions between this JOC System License and any other terms and conditions of this Agreement or any purchase order or similar purchasing document issued by the City, this JOC System License shall take precedence. Packet Pg. 358 9.2 City Council Agenda Item Meeting Date: 07/6/2021 Update to City Compensation Policy Staff Lead: Jessica Neill Hoyson Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History The current City compensation policy was last updated in 2012. As the City will be engaging a consultant this year to do a study of the majority of City positions, it is timely that the City update this policy to reflect current best practices in compensation management and to establish the compensation philosophy of the current Council. This item was reviewed by committee on June 8th and forwarded for discussion with the full council. The item was briefly presented to full Counil on 6/15/21 but was cut short due to lack of time in the meeting. Staff Recommendation Review recommended changes to the City compensation policy. Narrative The attached policy has made changes in the following areas: *Provides a clear philosophy statement that includes addressing pay equity *Provides definitions for terms *Establishes compensation goals *Establishes best practice methodology for selecting comparators using the data points of population, assessed valuation, and assessed valuation per capita *Addresses market competitiveness and unique situations *Provides general clean-up such as moving information to create better flow of understanding and removing references to represented employees as those are covered by collective bargaining agreements The policy in track changes is attached. Where an item was moved to another area and not deleted, comments have been inserted in the document to indicate such. The presentation that would have been reviewed on 6/15/21 is attached. This will be reviewed during the meeting. Attachments: Compensation Policy Compensation Policy Update(2) Packet Pg. 359 9.2.a CHAPTER V COMPENSATION 5.1 VALUE S- TATEM ENT PURPOSE ^The Cityis committed to m aintaininq a compensation program that ensures fairness, pay equity, and external competitiveness for the purposes of attracting and retaining talented, engaged, and diverse employees. The purpose of this policy is to provide guidance regarding Citycompensationgoals, sublectto collective bargaining and fiscal constraints. All compensation decisions will be made without reaard to race. oender. sexual orientation, or anvother protected class 5.2 COMPENSATION PHILOSOPHY The Citys compensation program should be designed to attract and retain dedicated, hardworking, diverse, and talented employees who effectively support the mission of the City. Therefore, the Citds compensation philosophy shall be competitive in the relative market considering all appropriate factors. Those factors include, but are not limited to, compensation provided by comparable cities, payequityand internal equity, and fiscal resources availableto the City. The total compensation program is made up of both payand benefits. The guiding principles set forth in this policy are expressed as general goals, with a full understanding that wages and benefits are mandatory subjects of bargaining for represented employees. This policy applies to non -represented City employees. It may also serve as a guideline for the City Council in its decision making with regard to labor negotiations. Compensation adjustment for non -represented employees are sublectto City Council approval; compensation adjustments for represented employees are sub lectto collective bargaining, and ratification bythe union(s) and CityCouncil. 5.3 DEFINITIONS A. Benchmark— Aiob or classification that is commonlvfound and defined. used to m com parisons, eitherwithin theorqanizationorto comparable lobsoutsidetheorganization. B. Compensation — Salary or hourly wages and City -paid benefits such as contributions toward health coverage and other group insurance benefits, retirement, paid time off, continuing education allowances, and anyotherfringe benefit received byemployees. C. Compensation Philosophy— Asetofguidingprinciplesthatarebasedonvaluesthatdme compensation decision making. D. Pay Equity— The practice of compensating employees in a consistent and fair wayfor the same or essentially similar work, regardless of race, gender, disability, sex, sexual orientation or other status. •' ""' "" Formatted: Indent: Left: 0.5", No bullets or numbering • Formatted: Left, Indent: Left: 0.5", No bullet •... . numbering, Hyphenate, Tab stops: Not at -0 Formatted: Indent: Left: 0.5", No bullets or numbering Formatted: Indent: Left: 0.5", No bullets or numbering r.. - Formatted: Left, Indent: Left: 0.5", No bullet �... numbering, Hyphenate, Tab stops: Not at -0 Formatted: Indent: Left: 0.5", No bullets or numbering Packet Pg. 360 9.2.a E. Cost of LhAnq Adjustment (COLA) — A periodic adjustment in wages or salaries to compensate for loss in purchasing power of money due to inflation. '""""""""' Formatted: Left, Indent: Left: 0.5", No bullet •- numbering, Hyphenate, Tab stops: Not at -0 Formatted:lndent: Left: 0.5", No bullets or numbering Formatted: Indent: Left: 0.5", No bullets or numbering ................... • Formatted: Left, Indent: Left: 0.5", No bullet [numbering, Hyphenate, Tabstops: Notat -0 Formatted: Indent: Left: 0.5", No bullets or ` numbering Formatted: Indent: Left: 0.5", No bullets or numbering • Formatted: Left, Indent: Left: 0.5", No bullet ry numbering, Hyphenate, Tab stops: Not at -0 Formatted: Indent: Left: 0.5", No bullets or numbering F. General Wage Increase — Awageorsalaryincreasewhereeitheraflatrateoracommon percentage of salary is used. G. Internal Equity— The pay relationships among lobs internal to the organization. H. Labor Market— the market in which workers compete for lobs and employerscompete for workers. I. Market Adjustment — An adjustmentto bring the salary range fora job classification to appropmate market values, or to bring City benefits to appro)amate market va I ues. J. SalarySchedule —The levels orhierarchyofjobclassifications and pay ranges. Sala schedules are generallyconstructed with consistent percentage changes between each salary range and between the steps assigned to each salary range. Edmonds has established as a standard a 5% increase between ranges and between steps within each range. K. SalaryRange —Aseries of consecutive salarysteps in the range comprising the payrates fora job classification. A o '""""""""' Formatted: Indent: Left: 0.5", No bullets or numbering +-M O a •""""""""' Formatted: Normal, No bullets or numberin L. Salary Compression —A condition in which jobs requiring significantlydifferentlevels of responsibility or professional expertise have a pay differential that is too small to be A 0 considered equitable. p •""""..""•" Formatted d D C O cC 5.4 COMPENSATION GOALS d The Citys compensation philosophyis to be competitive in the relevant labor market considering C- all appropriate factors. To carryout that philosophy, the Citys compensation goals are: p U A. To attract and retain, dedicated, hardworking, diverse, talented employees who are well qualified to perform their duties in an ever evolving municipal government environment; a) B. To pay employees fairlyand to ensure payeguityand internal equity; E t C. To be eAernallycompetitive by providing compensation commensurate with the labor 0 market; +r D. To be fiscallyresponsible and legallydefensible, •................ Forratted: List Paragraph, Numbered + Lev Q Numbering Style: A, B, C, ... + Start at: 1 + 5.5 MARKET DEFINITION Alignment: Left + Aligned at: 0.25" + Indent Formatted: Font: Not Bold Generally, the comparable labor market will be defined as Cities in Washington State based on such factors as population, assessed valuation, and assessed valuation per capita. When establishing comparable cities, those located in Snohomish, King, Pierce, and Thurston County Packet Pg. 361 9.2.a will be given first priority. Cities outside these counties may be considered if a statistically reasonable group of comparators is not established. Other local government agencies and private employers may be taken into consideration when they are determined to be a relevant factor in the labor market. Because of the diversity and complexity of some positions at the City, them a rketfordept head or management positions, or highly -specialized positions, maybe a mix of public sector and private sector employers. The relevant Iabormarketwill be defined in a manner that reflects the primaryindustries or organizations where labor talent is found, recruited from, or lost to. 5.6 MARKET COMPETITIVENESS To maintain payand benefits thatare competitive within the compensation of employers offering similar employment and competing in the same labor market, the City sets compensation in relation to the comparable labor market. However, the Cityrecognized thatthere are conditions where exceptions and flexibilitymaybe necessaryin situations which include butare not limited to: • Recruiting the desired level of talent in certain lobs is a sustained problem and results in negative impacts to the Cityand the citizens we serve; • Retention problems including succession and turnover; • Citypriorities; • Internal anomalies in alignment, disparities, or inconsistencies; • Significant changes in the economyor marketplace; • Limitations on available financial resources, •""""""""' Formatted: List Paragraph,Bulleted+Level: ....................................................................................................................................................... Aligned at:: Li,t a Indent at: OS" 5.73 SALARY CLASSIFICATION AND GRADES Each regular position within the City is classified into a classification title for salary purposes. Each classification title is designated a particular sa!aFyeFsalaFyra-F paygrade as shown on the City's salaryand wage schedule, which is approved in tl14--labor agreements orannuallyby the City Council. All feglar-Cityem ployees are assigned to a classification title and provided a job description. This job description shall be reviewed annually with the employee and the supervisorduring theemployee's performance evaluation, and any changes to the desGriptien classification shall be referred to the Human Resources Office for review. Anys+gnifiGant change in ajob assigner ertclassification, whichn}aywould subsequentlyrequire a change in salarygrade assignment, must be have prior approval by the Mayor and City Council, and the appropriate Union as needed priorto the implementation of any classification changes. 5.83 PAY RATES Em ployees shall be paid within the limits of the wage range to which their positions are assigned. Usually, new employees will start their em ployment at the FIR iR!Fn FF1paygpa4efirststeponthe salaryrangeerwage rangfor their classification. However, anew employee maybe employed at higher rate than the minimum when the employee's experience, training or proven capability warrant, or when prevailing market conditions require a starting rate greater than the minimum. Any placement above a step 3 at hire is; subject to the Mayor's approval. Requests for placement above a step 3 should first be submitted to Human Resources for review who will then forward to the Mayor for approval. Al payrates for new employees will be reviewed for payequityto ensure that the Citycontinuesto compensate employees consistentlyand fairly. Formatted: Font: Not Bold Packet Pg. 362 9.2.a Commented [NHJ1]: Addressed in thePhilo: section Commented [NHJ2]: This is now addressed ii P umose and Phil osonhv section. A S9SALARY RANGE PROGRESSION Formatted: Font: Bold V 0 0 .............................................................................................. _ : Commented [NHJ3]: "These iters have been i other areas of the policy. New a€mployees are advanced to the next saIarystep in crementaftersatisfactorilycomplet]ng the firsts ixm onths of probation. After this, employees advance to the next step in the salaryrange on the Jan uaryfoIIowing their anniversarydate and each succeeding Januaryaftera concurrent satisfactoryoveralI performance eva I uati on has been completed bytheirsupervisor, until reaching the maximum step. An employee is considered not to have achieved a satisfactory overall performance rating if two or more performance category areas in thee va I uati on receive less than a "meets standards" rating. An employee who fails to achieve at least a satisfactory overall performance rating on their annual performanceevaIuation shall not bee ligiblefora step increase until their next performance evaluation rating period. Employees who do not achieve a satisfactory overall performance rating will be immediately placed on a performance improvement plan (PIP). The PIP will provide clear expectations to the employee for the work performance items that must improve in orderfor the employee to achieve a satisfactoryoverall performance rating bythe next evaluation period (usually3 and/or6 months) as determined under the PIP. A PIP also serves as a work plan for the employee that will likely include individualized, supervisor -provided feedback and counseling on improving work performance, as well as outlining any necessary areas of training or retraining in orderfor the employee to succeed on the PIP. Q Packet Pg. 363 9.2.a Commented [NHJ4]: Addressed inthe Promc section of the policy. 5.10 NON -REPRESENTED EMPLOYEES' ANNUAL SALARY ADJUSTMENTS .. Formatted: Font: Bold The Mayor will recommend the adjustment of salary Fanges-schedule for non -represented employees to the CityCouncil for approval as partofthe budget process, eaGh year. The May()F'S FeGE)MmeRdatiGR Will take ORW GGnsideFatieFt the average a4ustmeRt In addition, the Citywill attemptto mitigate compression issues as theyarise. The Mayor will make appropriate and timely recommendations to City Council to maintain internal equityand prevent compression issues. ANALYSIS The Human Resources Departmentwill conduct compensation surveys for eae#non-represented b^RGhmaF- positions no later than September 1, every three years. The fe"GWORg GFiteriawill be Commented [NHJ5]: Councilmay wanttoen methods such as delayed or staggered adjustmen order to reduce budget impact in any one year. ( out the implementation date in policy limits that Formatted: Font: Bold Formatted: Font: Bold Packet Pg. 364 9.2.a 0 EdmOlFldsm the Gi+Jo Commented [NHJ6]: Addressed inthe Marke .................................................................................................................................................................................................................................. .. Definition section 0 Salary ranges for beRGh afks positions will be determined by using the prevailing rates in the identified comparator cities. The Citywill be competitive within the defined market, but normally will not assume the position of lead paypolicycompared to the market, th�f fetherefore, the median or 501h percentile of the mid -range of salary data collected will be used to determine competitiveness. Deviations from this maybe considered byCouncil where such deviations are consistent with the established compensation philosophy. Every three years, based upon the surveydata, the Mayor will recommend salaryrange market adjustments for non -represented positions to CityCouncil. The Mayor will consider the following e4te4a-goals in developing the recommendation: 1. 4—Maintainthemid-pointofeachsalaryrangebetween 5%high/low of the mid -point of the comparator city m edi an. the saIarymape4at4eschedule that places the position closest to the comparator chi es'>d m ed ian. 2. Ensure that positions which are essentiallysimilar are internallyeguitable Commented [NHJ7]: Benchmark positions at defined inthe Definitions section. Additionally standard practice to define in a policy manual wl percentage must be required in order to be essen, comparable to a benchmark position. This shout defined at the tine positions are reviewed to ensi are being competitive with current market condil Formatted: List Paragraph, Numbered + Lev Numbering Style: a, b, c, ... + Start at: 1 + Aliqnment: Left + Aligned at: 0.75" + Indent :3. Address any issues of compression between non -represented supermsorypositions and ................. Formatted: List Paragraph, Numbered + Lev their d lrect reports. Ill Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Indent 44.-Any employee whose actual sal aryfaIIs below the newlyadopted pay range minimum, shall be adjusted up to the new minimum upon adoption of the new pay ranges. 54.-Any employee whose actual salary exceeds the top of the approved salary range, will•""""""""' Formatted: List Paragraph, Indent: Left: 0.2E have their salaryfrozen until such time that market rate s,,.,peF4pay F „just.. eRt r them F i.,h GlassifiGatinn as the salaryrange for that position catches up to the compensation of the employee. 5.6 PROMOTION Ap,y- n rep~Se+^d employee promoted to a position in a higher classification and salaryrange shall receive a promotional pay increase to either 1 ) the entry step or salary of the new salary range, 2) the next highest available pay step in the new range which provides at least a 5% Packet Pg. 365 9.2.a increase in pay, or 3) to start at the bottom of the pay grade of the higher classification, whichever isgreater. Changes in salarydue to a Reclassification of a position will be treated the same as a Promotion. Promotions change an employee's payanniversarydate and subsequent merit pay reviews. Promotions for positions covered by collective bargaining agreement will be handled per the provisions of that agreement. An employee transferring from one position to anotherwhich are in the same payrange will not be considered a promotion. 5.7 PAYDAYS City em ployees are paid semi-monthly on the 5th and the 20th of each month. If a regularly scheduled paydayfalls on the weekend or a holiday, the paychecks will be distributed on the last preceding regularly scheduled working day. Automatic deposit is available upon request. Pay increases, other than those occurring upon the 1 " or the 161h of the m onth, become effective at the beginning of the next pay period. 5.8 ERRORS IN PAY Every effort is made to avoid errors in paychecks. However, any employee who believes that an error has been made should contact the Finance Department immediately. The Finance Department will take the necessary steps to research the problem and to assure that any necessary correction is made properly and promptly. An employee reporting an error will be notified in writing within 15 business days ofthe outcome. An employeewho believes further discrepancies east should submit a written complaint to the MayafF uman Resources immediately. If an employee has been overpaid in error, the Citywill ask thatthe amount be repaid bypayroll deductions or byagreement, consistent with applicable laws. 5.9 DEDUCTIONS Some regular deductions from the employee's earnings are required bylaw; all otherdeductions must be approved bythe Cityand specificallyauthorized in writing bythe employee. The Citywill withhold from the employee's paycheck those deductions required by law and any voluntary deductions approved bythe City and authorized bythe employee, by applicable union contract, or by statute or regulation. 5.10 ACTING PAY When an employee is temporarilyassigned to work in a position with a higher pay rate in order to fill a vacancy or act on behalf of an absent employee, the employee shall be paid Acting Pay in the amountofeitherthe minimum ofthe salaryrate ofthe acting position ora 5% increase in base pay, whichever is greater. To qualify, the employee must be assigned to the acting position for a period often (10) or more consecutive workdays. Acting Payis limited to a sixmonth period as noted in the City Ordinance. Any extenuating circumstances requiring Acting payfor a period beyond s ix m onths are subject to the Mayor and CityCo uncil's approval, or s ubject to applicable Civil Service Rules. 5.11 SPECIAL DUTY PAY The mayor is authorized to pay any manager or director level employee special duty pay in addition to that person's regular compensation when the mayor has temporarily assigned special duties to that person. No employee mayreceive special dutypayfor longerthan one yearwithout city council approva 1. "Special duties" are defined as those duties not included as ee and Responsibilities" essential functions in the employee's official job G186GFiptiepclassification and not otherwise associated with the employee's position. Packet Pg. 366 9.2.a Special duty pays hall consist of up to ten percent of the employee's salaryat the time the special duties are assigned. The mayor is authorized to grant to each such employee up to five percent (5%) for special duty pay at the mayor's discretion, and shall be based upon the scope of the additional responsibilities identified bythe mayor. If the mayor determines that special duty pay above five percent (5%) is warranted fora particular employee, them ayor will be authorized to grant up to ten percent (10%) for special duty pay upon prior approval bythe CityCouncil. 5.12 COMPENSATION UPON TERMINATION When an employee's employment with the City is terminated, the employee will receive the following compensation on the next regularly scheduled payday including: 1 ) regular wages for all hours worked upto the time of termination which have not alreadybeen paid; 2) anyovertime or holiday pay due; 3) A lump sum payment of any accrued but unused vacation and compensatorytime and; 4) anyemployee-paid health insurance premiums paid in advancefor health insurance coverage. Accrued sick leave will be paid in accordance with City Ordinance and Personnel Policies for Non -Represented employees, orthe applicable collective bargaining agreement for Union Employees. 5.13 RECLASSIFICATION It is the supervisor's responsibilityto maintain the employee's primaryjob assignments within the scope of the e)astingjob deSUiptienclassification, until a revised job de ;er p' ^ classification is approved. Requests for revised job d8SGF'p*t classifications can be made bythe Department Directorto the Human Resources 9#feedepartment. In the event that an employee is eligible for a reclassification as determined by his/her supervisor, a reclassification form and a revised job description, along with the recommended paygrade should be submitted to Human Resources for review. All revised job descriptions and reclassification requests are subjectto the Mayor's approval, before s u bmittal to the City Council for their approval and/or the respective Union as required. 0 d c 0 N c m a E 0 U A r U 0 m CL 2 0 a c 0 :r 0 c m a E 0 U c m E t U 2 r Q Packet Pg. 367 9.2.b COMPENSATION POLICY UPDATE OF EDM 2 0 a c 0 R w c 0 a E 0 U w U O r d to N_ d R Q D V 0 a c 0 r c a� a E O U r C E t V R Q Packet Pg. 368 9.2.b M 2 0 a c Background N • Policy was last updated in 2012 E • Council has changed since then and this policy should reflect the wishes of current Council 0 • Current policy does not reflect PERC supported practices in selection of comparators • Current policy does not reflect a focus on pay equity • Current policy language needs editing for ease of understanding • City is engaging a compensation consultant in 2021 to review the majority of City positions a c 0 r 0 c a Q. E 0 U oe r�M C s v cC Packet Pg. 369 9.2.b Key Changes Clear philosophy statement that addresses pay equity Adds definition of terms used in the policy Establishes compensation goals Establishes best practice, Public Employment Relations Commission supported, methodology for selection of comparators 2 0 a c 0 ca N E 0 U 0 N O r Q _ V O a c 0 r 0 c a� Q. E 0 U C N E V t� Packet Pg. 370 9.2.b Compensation Philosophy A compensation philosophy answers the "why" behind employee pay. In a formal, written statement, a compensation philosophy should identify the organization's pay programs and reward strategies and create a framework for consistency. This basis will serve as the guiding principles that drive decision making regarding compensation. FD4O�o Packet Pg. 371 9.2.b Why is Compensation Philosophy Necessary? .2 Compensation philosophies are used to attract, retain, and motivate employees. There are several reasons why our r- organization should have a clear, updated compensation philosophy. N C d Demonstrate commitment E 0 By taking the time to ensure fair compensation strategies, the City can help employees feel appreciated. According to a L) survey by the American Psychological Associatior, 93% of employees said they are motivated to do their best work when they feel valued. Having a clear updated compensation philosophy will show City employees that we are invested in them. Retain employees N The way the City approaches compensation can have a direct impact on employee satisfaction. In fact, how employees M M feel about our pay process can be even more important than how much they're paid. According to a 'ayScale survey, an0. employee's perception of payroll processes is "5.4 times more impactful on how satisfied they are than how they're paid relative to market" That suggests that if we are fair and transparent about compensation, employee satisfaction and a retention rates could increase. o 0 1 V t. Packet Pg. 372 9.2.b S J Attract talent Having a compensation policy that is clear and reflective of best practices can also impact the employees we attract. Publishing or sharing our compensation philosophy with job candidates should attract more talent and help find the right people whose needs and values align with our philosophy. Candidates appreciate organizations that are transparent about pay, and updating the compensation policy should directly impact the number and quality of applicants we receive. Ensure equal pay While there are allowable pay differences based on factors not prohibited by law, our compensation philosophy should show equal pay for equal work and apply that in practice. This will not only show current employees but also prospective employees that we are an organization that values equity. Packet Pg. 373 9.2.b 2 0 a c 5.2 COMPENSATION PHILOSOPHY (What we are trying to achieve) The City's compensation program should be designed to attract and retain dedicated, hardworking, diverse, and talented employees who effectively support the mission of the City. Therefore, the City's compensation c philosophy shall be competitive in the relative market considering all appropriate factors. Those factors include, but are not limited to, compensation provided by comparable cities, pay equity and internal equity, and fiscal U resources available to the City. The total compensation program is made up of both pay and benefits. The guiding principles set forth in this policy are expressed as general goals, with a full understanding that wages and benefits are mandatory subjects of bargaining for represented employees. This policy applies to non- N represented City employees. It may also serve as a guideline for the City Council in its decision making with M regard to labor negotiations. Compensation adjustment for non -represented employees are subject to City0. Council approval; compensation adjustments for represented employees are subject to collective bargaining, and ratification by the union(s) and City Council. a 0 r c Aga� i; o U CyC F D Ar 41 i v l fC a+ Packet Pg. 374 9.2.b 5.4 COMPENSATION GOALS The City's compensation philosophy is to be competitive in the relevant labor market considering all appropriate factors. To carry out that philosophy, the City's compensation goals are: • To attract and retain, dedicated, hardworking, diverse, talented employees who are well qualified to perform their duties in an ever evolving municipal government environment; • To pay employees fairly and to ensure pay equity and internal equity; • To be externally competitive by providing compensation commensurate with the labor market; • To be fiscally responsible and legally defensible. The Compensation Policy then outlines how we will achieve our established goals. Key to achieving our compensation goals is establishing the relevant labor market. This is done by the selection of comparable cities. 01C EUAr 44 `Sl v 2 0 a 0 ca N 0 U .r U 0 a N O r Q V O a c 0 r 0 c a� Q. E 0 U C N E 0 M Packet Pg. 375 9.2.b Current Process for Comparator Selection and Why Change is Proposed o a 0 • The current process for the selection of comparator cities takes into account only population and geographic y location. • Why is that an issue? c • A perfect world would have one uniform process for developing comparable employers for compensation analysis. ;, There is no such uniform approach! • However, over time certain criteria have been used more than others. 0 • The most common situation for use of comparables in Washington is bargaining for law enforcement and fire Q personnel. It is required by Washington state law that comparators are used as one factor in bargaining. • Why is that important and why does that impact the comparator selection process for other City positions? • It is favorable for an employer to have consistency in selection of comparables throughout the organization. This leads to compensation decisions that are defensible should they be challenged by Unions to the PERC. 0 a c 0 r 0 - c a� ��� o U ON: FUMr 0 Packet Pg. 376 9.2.b What is the PERC Supported Process for Comparator Selection a 0 • You must first start from the statutory guidance to use "like employers of similar size on the West coast of the United N States." RCW 41.56.465(2) a • While this definition is far from clear cut, over the years arbitrators have developed certain criteria to apply to this o statutory definition w • The two most common criteria are population served and assessed valuation o • In order to satisfy the "similar size" component of the statutory definition you must begin with population, recognized by arbitrators as "the most commonly referenced criteria" City of SeaTac, at 7-8 (Krebs, 2002) a • In fact, "the vast majority of interest arbitrators in the Northwest over the last 20 years have taken population as the D first factor to be considered in determining comparables" City of Mukilteo, at 4 (Lankford, 2002) • Most arbitrators use a band -with of 50% up and down, with 100% as the usual upper limitCU • This means that for cities whose population is 100,000, possible comparables' population should be no smaller D than 50,000 and no larger than 150,000 (using the 50% upper limit) or 200,000 (using the 100% upper limit) 2 0 • The 50% up-and-down methodology has been adopted by many arbitrators as an appropriate band -width to determine "similar size" See, e.g., City of Redmond, at 3 (Wilkinson, 2004); City of Vancouver, at 3 (Beck, 1998) 0 • Arbitrators also routinely limit the upper limit to 100% greater than the employer Yakima County, (Gangle 2004) a �� o U � � F LD � � t ci Packet Pg. 377 9.2.b • In order to satisfy the "like" employer requirement, the most common criteria used is assessed valuation. o • As stated by Arbitrator Wilkinson, "there are so many arbitration awards that have considered only population and o assessed valuation as a measure of size that no citation is needed." City of Camas, at 13 (Wilkinson, 2003) N • The same band -width process used for establishing the population range is then used to establish the assessed valuation range. c • It should be noted that while assessed valuation does not reflect the retail sales capacity of a jurisdiction, and in turn the sales tax derived from such sales, assessed valuation is still the most common criteria for determining "like" U employers 0 • Additionally, using the calculation of assessed valuation per capita has been used as an acceptable factor to determine "like" employers in cases where the comparable list needed to be pared down to a manageable number. • Lastly, geographic proximity is another component of the "like" employer requirement. N • "It is quite clear that Washington interest arbitrators have commonly preferred geographically proximate comparators when such are available." City of Longview, at 4 (Lankford, 2008) • Geographic proximity does not take the place of population and assessed valuation. For example, the fact that Medina 2 shares a border with Bellevue does not make Bellevue a Medina comparable, given the significant disparity in size. a 0 r c a� Q. V ClF FDAr 40 i \� N � v C: M a+ Packet Pg. 378 9.2.b Who are Edmonds comparables? o a r- 0 • Using the current methodology in policy which is 10,000 above and below the population of Emonds and locatedCU in the Counties of Snohomish, King, Pierce, and Thurston you get the following comparables. CL E 0 U City County Population w Burien King 52,300 v Bothell King/Snohomish 48,400 0 Puyallup Pierce 42,700 0 Edmonds Snohomish 42,470 Lynnwood Snohomish 40,690 ,. Issaquah King 38,690 N Lake Stevens Snohomish 34,150 `U University Place Pierce 33,310 Des Moines King 32,260 0 a c 0 r c a� a 0 of FD'4 D�a C 1 v E '•_ i g90 Q Packet Pg. 379 9.2.b • Using the Perc supported methodology of population, assessed valuation, assessed valuation per a capita, (with a 50% up-and-down band -width) and establishing the geographic labor market as o Snohomish, King, Pierce and Thurston Counties, you get the following comparables. N CL City County Population Assessed Valuation Per Capita v Issaquah King 381690 11,966,058,762 309,280 w Edmonds Snohomish 42,470 11,011,221,440 259,271 U King/Snohomish 48,400 12,354,415,516 255,257 0 m Mukilteo Snohomish 21,360 5,444,416,654 254,888 SeaTac King 291180 6,965,017,090 238,691 ,. Shoreline King 56,980 11,637,183,574 204,233 Lynnwood Snohomish 40,690 7,503,860,299 184,415 N avi Puyallup Pierce 42,700 6,928,321,607 162,256 a Burien King 52,300 7,794,662,044 149,038 Olympia Thurston 54,150 7,741,414,390 142,962 2 Lacey Thurston 521910 7,268,934,236 137,383 ao c 0 Those colored in red are the some as the comparables under the current process in policy r �it o OF EDA C��1� v OWN E a �+ A = Inc_ � A90 Q Packet Pg. 380 9.2.b Leading, Meeting, or Lagging the Market • Once you have established your market you must then determine if you will take a leading, meeting, or lagging compensation position. • Edmonds has established a 50t" percentile or median of comparators and has therefor established a compensation position of meeting the market. • There is no change proposed to the overall philosophy on market position but the updated policy does recognize that there may be certain situations which require a different market approach. • Recruiting the desired level of talent in certain jobs is a sustained problem and results in negative impacts to the City and the citizens we serve; • Retention problems including succession and turnover; • City priorities; • Internal anomalies in alignment, disparities, or inconsistencies; • Significant changes in the economy or marketplace; • Limitations on available financial resources. 01C EUAr 44 `Sl v 2 0 a 0 N C a E 0 U U 0 r N 0 a c 0 r c a� Q. E 0 U C N E 0 M Packet Pg. 381 9.2.b Questions? m OF EIlAf u, hc. I g9� a+ Q Packet Pg. 382