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2021-07-13 City Council - Full Agenda-2915o Agenda Edmonds City Council V,j Hv REGULAR MEETING - VIRTUAL/ONLINE VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 JULY 13, 2021, 7:00 PM DUE TO THE CORONAVIRUS, MEETINGS ARE HELD VIRTUALLY USING THE ZOOM MEETING PLATFORM. TO JOIN, COMMENT, VIEW, OR LISTEN TO THE EDMONDS CITY COUNCIL MEETING IN ITS ENTIRETY, PASTE THE FOLLOWING INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS USING A COMPUTER OR SMART PHONE ARE INSTRUCTED TO RAISE A VIRTUAL HAND TO BE RECOGNIZED. PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS BY DIAL -UP PHONE ARE INSTRUCTED TO PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. IN ADDITION TO ZOOM, REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT 1. CALL TO ORDER/FLAG SALUTE 2. LAND ACKNOWLEDGEMENT 3. ROLL CALL 4. PRESENTATION 5. APPROVAL OF THE AGENDA 6. AUDIENCE COMMENTS 7. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Special Meeting Minutes of July 6, 2021 Edmonds City Council Agenda July 13, 2021 Page 1 2. Approval of Council Special Meeting Minutes of July 6, 2021 3. Approval of Council Meeting Minutes of July 6, 2021 4. Approval of claim checks. 5. Update to City Compensation Policy 6. Resolution rejecting racially based harassment and hate crimes 7. Ordinance Amending City Council Meeting Schedule for the Second Tuesday of the Month 8. UNFINISHED BUSINESS 1. Civic Center Playfield Park Construction Contracts (10 min) 9. NEW BUSINESS 1. Edmonds Rescue Plan Fund (45 min) 10. COUNCIL COMMENTS 11. MAYOR'S COMMENTS ADJOURN Edmonds City Council Agenda July 13, 2021 Page 2 7.1 City Council Agenda Item Meeting Date: 07/13/2021 Approval of Council Special Meeting Minutes of July 6, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Nicholas Falk Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: E070621 Special Packet Pg. 3 7.1.a EDMONDS CITY COUNCIL SPECIAL VIRTUAL ONLINE MEETING DRAFT MINUTES July 6, 2021 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Susan Paine, Council President Adrienne Fraley-Monillas, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Laura Johnson, Councilmember ELECTED OFFICIALS ABSENT Kristiana Johnson, Councilmember ALSO PRESENT Brook Roberts, Student Representative 1. CALL TO ORDER STAFF PRESENT Jeff Taraday, City Attorney Nicholas Falk, Deputy City Clerk Dave Rohde, GIS Analyst The Edmonds City Council virtual online meeting was called to order at 5:30 p.m. by Mayor Nelson. Councilmember Buckshnis raised a point of order, asking whether the agenda should include approval of the agenda. Council President Paine said that was her error. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO ADD APPROVAL OF THE AGENDA AS ITEM 2. 2. APPROVAL OF THE AGENDA COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE AGENDA. MOTION CARRIED UNANIMOUSLY. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ADD ROLL CALL TO THE AGENDA AS ITEM 3. Councilmember Olson raised a point of order, pointing out the Council had already approved the agenda. Councilmember Fraley-Monillas relayed her understanding that the Council could still add to the agenda as long as there was a vote. City Attorney Jeff Taraday explained at a special meeting there is no need to take roll because there is no consequence to being absent. If the Council wanted to call roll, that could be done, but it would be clear from the record who was present. Edmonds City Council Draft Minutes July 6, 2021 Page 1 Packet Pg. 4 7.1.a COUNCILMEMBER FRALEY-MONILLAS WITHDREW THE MOTION. 2. COUNCIL BUSINESS 1. COUNCIL DISCUSSION REGARDING RESUMING IN -PERSON MEETINGS Council President Paine explained the agenda memo outlines several of the issues that the Council needs to discuss and make a decision on with regard to proceeding with in -person meetings including when to resume in -person meetings, how committee meetings will be handled, meeting options (fully remote or a hybrid), and whether to continue taking public comments via email. When do we resume in -person meetings? Council President Paine said she had anticipated resuming in -person meetings on July 13'; however, the courtroom is not available until 6 p.m. which interferes with Council committees on July 13t''. She proposed the Council resume in -person meetings on July 20'. Councilmember Fraley-Monillas said July 20' sounded reasonable. She pointed out Council President Paine has had the authority to make this decision on her own. She appreciated Council President Paine reaching out to the Council, but it is an administrative decision that she could make without the Council's input. Councilmember Distelhorst agreed with resuming in -person meetings on July 20t''. In looking the extended agenda, committee meetings and the Council meeting are already scheduled for July 13t' beginning at 4:00 p.m. so if there is a conflict with the municipal court, it might be better to resume on July 20' and allow the extended agenda to remain as is for the committees and the regular meeting scheduled on July 12'. Councilmember Olson said she has been anxious to begin meeting in person since mid -May when the restrictions changed with regard to spacing and meeting in person. Although she wanted return to in -person meetings the sooner the better, a one week delay is not that critical. Councilmember L. Johnson expressed appreciation for Council President Paine including the Council in this conversation and taking into consideration that each Councilmember's life is different and they may have different circumstances such as someone who is immunocompromised or children in the home under age 12 as well as sharing space with the municipal court and working with them to find a plan that accommodates everyone. She was in favor of resuming in -person meetings on July 20t''. She recognized there had been some discussion in the public and on social media regarding why this was happening as well as a feeling that some Councilmembers were playing into it. It is unfortunate if Councilmembers were playing into it as all the considerations have been upfront and well communicated. She summarized we are coming out of a pandemic and there needs to be some flexibility. She appreciated the conversation, but wished the games would stop. Council President Paine appreciated the Council's comments and thoughts as well as the work of administrative staff behind the scenes to put meetings together. The Council does not have its own tech department; it would be nearly impossible to do Zoom meetings without the support of the IT Department and direction from FIR about workplace considerations. Coming out of a pandemic is very unusual and she anticipated there would be glitches coming back together. She wanted to have as much discussion about this as possible because she wanted Councilmembers to feel included. She was eager return to Council Chambers because that location offers a level of access in a very public way. Councilmember Buckshnis agreed, stating she had already expressed her opinion to Council President Paine via email. She agreed Council President Paine could have made the decision on her own. She was unsure Edmonds City Council Draft Minutes July 6, 2021 Page 2 Packet Pg. 5 7.1.a what was being said other than people were complaining so she was unsure what Councilmember L. Johnson was talking about. As committee meetings are not logistically possible next week, she agreed with resuming in -person meetings on July 20' although she will likely be on vacation in Oregon for a wedding. Everyone is anxious to come to meetings and make comments. Mayor Nelson relayed there was unanimous support for resuming in -person meetings on July 20tn Committee Niehts: What do we want to do? Council President Paine referred to options in the agenda memo, a) return to the prior system of meeting in Council Chambers and forego the regular Council meeting, or 2) have committee meetings begin earlier in the evening in separate rooms followed by a regular Council meeting. She invited Council input on those or other options. As someone who attends all the committee meetings, Councilmember Olson said she has noticed committee meetings are not as well attended by the community as regular meetings. She suggested committee meetings continue in a remote manner. Councilmember Distelhorst said that was an interesting idea to explore, pointing out when committee meetings are held at the same time, there is not a lot of accessibility for local media or people who want to monitor committee meetings. Having committee meetings on Zoom at staggered times provides better accessibility. Councilmember Buckshnis disagreed with the current committee structure as one hour was not sufficient to discuss the City's finances. The Finance Committee has had to truncate their meetings and hold special meetings to discuss bonds, bond refinancing/refunding, etc. which is a very important aspect of the City's financial future. The last special Finance Committee meeting was in May and there were plans to hold another one. The Parks & Public Works (PPW) Committee has also had lengthy agendas with not enough time for their agenda items. Committee meetings are an opportunity for one-on-one discussions with staff. She supported returning to in -person committee meetings in separate rooms that are either video or audio recorded. It is important to spend time with the administration on issues such as the WWTP, bond financing, Civic Field, etc. These issues take a lot of time and one hour is not sufficient for detailed discussion. Councilmember Fraley-Monillas suggested not having a Council meeting following committee meetings. That would allow all the committees to meet and perhaps schedule more time for some committees. She has served on all three committees; in her opinion the Public Safety, Planning & Personnel (PSPP) could be done in 45 minutes and time could be added to the Finance and/or PPW Committee meetings. For example, the PSPP Committee could be 45 minutes, Finance Committee 1 hour 15 minutes, and the PPW Committee could be as long as necessary because it typically has the most agenda items. In the past, on occasion there was a Council meeting after committee meetings but only it was usually for very important issues with a short timeline, not general Council business. The Council has gotten into the habit of holding a Council meeting after committee meetings. She found it exhausting to attend a committee meeting before Council meetings that last until 10 p.m. and she anticipated it was exhausting for the public and staff. She supported returning to committee meetings back-to-back so they can be videorecorded and not have a Council meeting following committee meetings unless it is an emergency. Council President Paine agreed with finding a schedule that works for all the committees such as recording via Zoom either in person or remotely and holding a Council meeting only for special business. She reviewed the meetings held prior to COVID and found there were often regular Council meetings before or after committee meetings. Committee meetings could start 6 or 7 p.m. and either be held simultaneously or at staggered times. Edmonds City Council Draft Minutes July 6, 2021 Page 3 Packet Pg. 6 7.1.a Councilmember Distelhorst voiced support for not having a regular meeting after committee meetings which would remove the shot clock of packing in three hours of meetings before 7 p.m. The PPW Committee often has 75-90 minutes of agenda items jammed into 60 minutes. That would provide a lot more flexibility, and a special Council meeting could be added if something time sensitive needed to be addressed. Councilmember L. Johnson spoke in favor of continuing the Zoom format for committee meetings. There are a lot of logistics with holding multiple meetings with multiple players and it requires staff to be present after a long day of work. Retaining the Zoom format is more flexible and makes it easier for staff to attend multiple meetings. For the time being, she preferred to retain the Zoom format for committee meetings. Councilmember Fraley-Monillas said she was fine with Councilmember L. Johnson's suggestion although she did not particularly care if committee meetings were via Zoom, in -person or a hybrid. Until the new COVID variant is defined and cleared up, it may not be a bad idea to utilize a hybrid for committees and regular Council meetings. She will go with the majority, but said Councilmember L. Johnson raised a good point about Zoom meetings and it is much easier to participate via Zoom, particularly for staff. Staff begins work early Tuesday mornings and are often present until 10 p.m. Council President Paine recommended the Council start committee nights at 6 p.m. with a hybrid model, with the order of the meetings to be determined. Councilmember L. Johnson asked for clarification whether the hybrid was for Councilmembers, participants, staff, or the public. She was concerned if it was hybrid for Council or staff, it will be politicized. She encouraged the Council to reach consensus regarding how to move to forward with committee meetings so it is clear and there is no miscommunication. Councilmember Olson reiterated her experience that fewer people attend committee meetings, therefore she was satisfied with continuing with remote access to committee meetings for everyone for simplicity sake; a hybrid is logistically more difficult. She preferred to have all the committee meetings held at the same time; staff that needs to be in multiple places could move between meetings and the agendas could be planned to allow that. She preferred to have committee meetings videoed for Councilmembers and the public to watch later as she found she gets a lot more information at committee meeting than she is otherwise privy to. Councilmember Fraley-Monillas commented there was a reason why committee meetings were not held at the same time, but she could not recall the reason. She also recalled meetings had to be held in the Council Chambers to be televised. She felt holding meetings at the same time was not very transparent and created issues for staff and the public. She did not have a vested interest with a particular way but wanted it considered from citizen's as well as staff's point of view. Councilmembers are flexible and can adapt, but it is more difficult for staff and public to move to the different rooms. She suggested holding the easiest committee meeting first, then the next easiest meeting, and have the PPW Committee meetings last so it could be the longest. She recalled PPW Committee meetings lasting 2-3 hours in the past. Mayor Nelson said in his discussions with Directors, they appreciate having the meetings staggered as it is chaotic to present an item at two committees. Council Chambers is the only place with microphones and cameras; other meetings could be recorded in a Zoom format with Councilmembers starting and stopping the Zoom meetings. Councilmember Buckshnis recalled the meeting times were staggered because they could not be recorded simultaneously. She has been on all the committees in the past and recalled Finance Committee meetings have lasted 2-3 hours. Citizens are not upset about committee meetings because items are then on Consent Edmonds City Council Draft Minutes July 6, 2021 Page 4 Packet Pg. 7 7.1.a or presentations made to full Council; citizens are interested in what the Council is doing at regular and special meetings. She preferred to meet in person but understood some people do not want to and like the technology of Zoom. She summarized one hour is not sufficient for the Finance or PPW Committee meetings. Councilmember L. Johnson recalled when committee meetings were held in person pre-COVID, the meetings were not video recorded and there was only an audio recording and minutes. This is an opportunity to take what has been learned from this unfortunate situation including the ability to record remote committee meetings. She found a video preferable because people often get more from watching something than reading it. She did not want to surmise whether citizens did or did not find value in committee meetings. In the past it was more difficult, but now they have the opportunity. She summarized it was important to continue having the video available and to make the best of what was learned during the pandemic. Councilmember Distelhorst summarized what he has heard, committees remain fully remote, change the timing of the meetings, and record the meetings via Zoom. A MOTION WAS MADE BY COUNCIL PRESIDENT PAINE AND SECONDED, TO DO COMMITTEE MEETINGS BY ZOOM ON THE SECOND TUESDAY AND START WITH THE PSPP COMMITTEE AND DECIDE HOW TO NAVIGATE THE LENGTHIER COMMITTEE MEETINGS. Mr. Taraday pointed out the agenda calls for discussion only so the Council cannot take final action. There would need to be ordinance drafted to amend the City code and any voting would be preliminary and the final action would be taken when an ordinance was drafted to conform the City Code with Council direction. Councilmember Buckshnis raised a point of order, Mr. Taraday said the Council cannot make a decision. Mayor Nelson clarified Mr. Taraday said this wouldn't be the final decision; an ordinance on a future agenda would be the final decision. Council President Paine asked for input regarding holding Finance and PPW Committee meetings on Zoom. Councilmember Fraley-Monillas commented that did not need to be decided tonight. She suggested Council President Paine work with the committee chairs to determine the time they need. If the meetings will be held on Zoom, she was fine with starting the PSPP Committee at 4 p.m. Councilmember L. Johnson commented the 4 p.m. start time was not necessarily ideal. If there would not be a regular Council meeting following committee meetings, she preferred to have committee meetings start later to accommodate other schedules. COUNCIL PRESIDENT PAINE WITHDREW THE MOTION. Council President Paine said she will work with the committee chairs. Council Meeting Options — Fully Remote, Hybrid A (the type of participation is fullyoptional, anyone can be in -person or participate via Zoom), Hybrid B (Elected officials and staff participate in -person while residents and others have the option to be remote) Council President Paine explained the Council needs to find the best hybrid option. The Governor's mandate says everything must have a hybrid option. There is strong consensus to return to in -person meetings. Her preference is Hybrid A. Edmonds City Council Draft Minutes July 6, 2021 Page 5 Packet Pg. 8 7.1.a Councilmember Olson liked the idea of a hybrid for the sake of captioning which has been a great addition via the Zoom format. She did not support either Hybrid A or B fully, for reasons related to the pandemic; if an elected official feels they cannot attend in -person meetings, that should be honored. However, in general, electeds need to be there, show up and be responsive to the public who attends and want to see them face-to-face. She recommended Councilmember be encouraged to attend in -person. Councilmember Fraley-Monillas expressed support for Hybrid A; it is important that those who do not feeling safe to have that opportunity. There are some that feel Councilmembers should be held to a different standard than the general public, but there may some who have health issues. She was not crazy about Hybrid B which allowed residents and others the option to be remote. Citizens have submitted numerous emails about wanting to come in -person to testify before Council so that should be a requirement for citizens. She supported citizens retaining the ability to submit letters/emails. She anticipated most Councilmembers who could be in -person would be as they takes their work very seriously, more seriously than just about any other Council. Councilmember L. Johnson appreciated Councilmember Olson's comments regarding flexibility. There has been a pandemic; it is a whole new world and she was not sure what to expect going forward. For example if she had a cold or allergies, was it appropriate for her to attend sniffling and sneezing or would it be better or more courteous for her to stay home. She preferred to retain flexibility, recognizing that none of us have ever been through something like this. The Council could have the best intentions and say what will work now, but quite likely there will need to be flexibility to shift in the future. Councilmembers signed up to do this because they like to engage with the public. There have been sacrifices related to participating via Zoom from home; families have to give up privacy, kids have to be quiet, spouses sometimes cannot go to bed until midnight because the only quiet corner is being used. The Council wants to get back but has done what needed to be done in order to best serve the public. She looked forward to the ability to meet in -person, but also retain the flexibility for whatever comes next. Council President Paine commented the decision whether someone appears in public and in a public forum is up to that person. There are conditions and situations where the most vulnerable needed to be considered. She strongly encouraged Hybrid A where the type of participation is fully optional. Councilmember Distelhorst agreed; he appreciated the flexibility and being respectful of everyone's comfort levels, their health and the health of their family. He supported Hybrid A as well as retaining the ability to take public comment via email because that provides a great option for people who are working during Council meetings or have other commitments. Councilmember Buckshnis said Hybrid A or B was fine with her. The most important part was allowing citizens to come to meetings. She pointed out even though we're all vaccinated, some people are not and there is always the possibility of contact with the virus. Captioning is another advantage that has been very well received in the community. She supported having emailed public comments read into the record. Council President Paine summarized the Council consensus is a hybrid and to continue to take public comments via email. Council President Paine relayed she received a text from Councilmember K. Johnson that she is having intemet issues and is unable to appear because she is using her phone. UNININIE'\ IaLe11J 7'I With no further business, the Council meeting was adjourned at 6:14 p.m. Edmonds City Council Draft Minutes July 6, 2021 Page 6 Packet Pg. 9 7.2 City Council Agenda Item Meeting Date: 07/13/2021 Approval of Council Special Meeting Minutes of July 6, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Nicholas Falk Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: E070621ES Packet Pg. 10 7.2.a EDMONDS CITY COUNCIL VIRTUAL ONLINE SPECIAL MEETING APPROVED MINUTES July 6, 2021 ELECTED OFFICIALS PRESENT STAFF PRESENT Adrienne Fraley Monillas, Councilmember Jeff Taraday, City Attorney's Office Susan Paine, Council President Diane Buckshnis, Councilmember Luke Distelhorst, Councilmember Vivian Olson, Councilmember Laura Johnson, Council President Pro Tern Mike Nelson, Mayor ELECTED OFFICIALS ABSENT Kristiana Johnson, Councilmember 1. CALL TO ORDER At 6:30 p.m., the Edmonds City Council Special Meeting was called to order by Mayor Nelson. The Council utilized the Zoom online meeting platform to conduct this meeting. 2. EXECUTIVE SESSION TO DISCUSS PENDING OR POTENTIAL LITIGATION The Council then convened in executive session to discuss pending or potential litigation per RCW 42.30.110(1)(i). ADJOURN At 7:00 p.m., the executive session concluded and the meeting was adjourned. MICHAEL NELSON, MAYOR SCOTT PASSEY, CITY CLERK Edmonds City Council Draft Minutes July 6, 2021 Page 1 Packet Pg. 11 7.3 City Council Agenda Item Meeting Date: 07/13/2021 Approval of Council Meeting Minutes of July 6, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Nicholas Falk Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: E070621 Packet Pg. 12 7.3.a EDMONDS CITY COUNCIL VIRTUAL ONLINE MEETING DRAFT MINUTES July 6, 2021 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Susan Paine, Council President Adrienne Fraley-Monillas, Councilmember Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Laura Johnson, Councilmember ALSO PRESENT Brook Roberts, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Phil Williams, Public Works Director Angie Feser, Parks, Rec. & Cultural Serv. Dir. Jessica Neill Hoyson, HR Director Thom Sullivan, Facilities Maintenance Mgr. Jeff Taraday, City Attorney Nicholas Falk, Deputy City Clerk Dave Rohde, GIS Analyst The Edmonds City Council virtual online meeting was called to order at 7:02 p.m. by Mayor Nelson. The a meeting was opened with the flag salute. g 2. LAND ACKNOWLEDGEMENTcm 0 Councilmember Olson read the City Council Land Acknowledgement Statement: "We acknowledge the w original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their E sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." Q 3. ROLL CALL Deputy City Clerk Nicholas Falk called the roll. All elected officials were present, participating remotely. Councilmember Buckshnis suggested moving the presentation, Item 4.1, to Unfinished Business Item 8.1. The Council has seen it numerous times, before Council, behind closed doors and in committee, and it was time to vet it as unfinished business. She asked City Attorney Jeff Taraday if that could be done. Mr. Taraday asked for clarification whether her intent was to make the presentation 8.1. Councilmember Buckshnis said citizens and Council have had sufficient time to look at and understand the Civic Field process as well as being aware of it through public media releases, presentations to the Finance Committee and twice to Council. She summarized it was time to talk about it because citizens are anxious. Mr. Taraday said the Council was free to reorder the agenda; this is regular meeting, the Council can do whatever it wants. Edmonds City Council Draft Minutes July 6, 2021 Page 1 Packet Pg. 13 COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO MOVE THE PRESENTATION ITEM 4.1 TO ITEM 8.1. Councilmember Buckshnis commented the April 13' Finance Committee meeting included a presentation regarding Civic Field. The Council has reviewed it several times over the past 7-10 years and everyone is aware of the project and what the Council's discussion should be about. A presentation does not allow time to ask questions and as the Council has plenty of time tonight because an item was pulled from the agenda, she suggested the Council begin vetting the project as there are issues related to bonding that are time sensitive as well as other issues that are not discussed during presentations. Council President Paine did not support moving this agenda item. This is the first presentation for the public; there will be a presentation to the Finance Committee next week regarding the topics Councilmember Buckshnis mentioned. The presentation is an opportunity to introduce the project to the broader public. Councilmember Fraley-Monillas encouraged Councilmembers not to support the motion. Staff s recommendation is a request for Council to consider three components to enable the start of the Civic Center Playfield Park project, 1) approve the three contracts, 2) selection of project alternatives and 3) address the project funding gap by committing to developing a funding program in the future to complete the two-year project. She supported continuing discussion regarding this project, pointing out the south beach project has been on the agenda much longer than this project and has not moved forward. The cost of this project is upward of $15M at this point and is not something that should be done in a box. In addition to the expense, there are no real parks in the Highway 99 areas other than one park with two parking spaces. If there is an opportunity to develop a park, she preferred to develop park space on the Highway 99 corridor. Councilmember K. Johnson raised a point of order, that the Councilmembers comments were off the topic of the motion. Mayor Nelson agreed and suggested comments focus on the park that is the topic of motion. Councilmember Fraley-Monillas said before this park is approved, she wanted an opportunity to discuss a the impacts it will have on the rest of Edmonds. She wanted the Council to take a careful look before voting on this project. cm 0 Councilmember Olson commented citizens are ready to move forward on this project and she had no w objection to how it was listed on the agenda. Councilmembers can listen to the presentation and have the conversations that are allowed and if a Councilmember was not satisfied, they could make another motion m during approval of the agenda to have further discussion. She will vote no on this motion and see what happens during the presentation.° Q Councilmember K. Johnson said she supported having the presentation tonight as long as there was discussion in two weeks. This is an opportunity to have a presentation and learn the facts and for the public to make public comment in two weeks. She asked if the Council President anticipated there would be discussion in two weeks. Council President Paine answered it has been on the extended agenda for a week a half. Councilmember K. Johnson asked when it will return to the agenda for public comment. Council President Paine answered July 20t1i. Councilmember Distelhorst expressed support for moving ahead with the presentation. When the Council has had presentations in past, there has always been an opportunity to ask questions and have discussion. Councilmember Buckshnis clarified just because an item was unfinished business did not mean the Council would vote on it. She wanted to vet it because Councilmembers have received numerous emails about the project. The public is very invested in this project and want to hear the Council vet it. Edmonds City Council Draft Minutes July 6, 2021 Page 2 Packet Pg. 14 7.3.a COUNCILMEMBER L. JOHNSON CALLED THE QUESTION. VOTE ON CALL FOR THE QUESTION CARRIED UNANIMOUSLY. UPON ROLL CALL, MOTION FAILED (1-6), COUNCILMEMBER BUCKSHNIS VOTING YES; AND COUNCILMEMBERS K. JOHNSON, DISTELHORST, FRALEY-MONILLAS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. 4. PRESENTATIONS 1. CIVIC CENTER PLAYFIELD PARK CONSTRUCTION CONTRACTS Parks, Rec. & Cultural Services Director Angie Feser relayed staff s request for Council consideration of approval of the Civic Center Playfield construction contracts at a future City Council meeting. She reviewed: • Purpose o Council consideration of: ■ Project construction and service contracts ■ Projected alternates selection ■ Funding program for gap • History 0 2016 8-acres acquired from Edmonds School District 0 2017 Master Plan adopted 0 2018 Grant applications Parks CIP/CFP adoption Stadium grandstands demolished 0 2019 Bonds issued ($3.7m) 0 2020 Project bid unsuccessful 0 2021 Project re -bid A-1 Landscaping was the lowest responsive bidder, bid valid for 60 days (20 days remaining) • Project Design o Hazel Miller Meadows o Promenade o Lawn/Athletic Fields o Perimeter Path (Alternative #2 - Rubber Surface) o Sports courts o Field House/Boys & Girls Club o Skatepark o Scramble Wall (Alternative #3) o Water Feature (Alternate #1) o Shade Pavilion o Restroom and Storage o Petanque Grove o Inclusive Playground • Funding Sources o Budgeted Revenue Sources ■ Grants $3,470,000 - RCO $1,350,000 - Snohomish County Cons. Futures 450,000 - Hazel Miller Foundation 1,500,000 - Verdant 170,000 Edmonds City Council Draft Minutes July 6, 2021 Page 3 Packet Pg. 15 N W Co 0 w c m E Q 7.3.a ■ General Fund 1,784,786* ■ Bonds 3,700,000 ■ Donations 400,000** ■ REET 2 (Fund 125) 1,307,488 ■ REET 1 (Fund 126) 108,389 ■ Park Impact Fees 1,352,620 ■ Total $12,123,282 * $2M identified and $215,214 available **Rotary Club of Edmonds raised $250,000 for inclusive playground • Full Project Expenditures/Gap o Construction $11,747,962 ■ Construction Contract (base bid) ■ Sales Tax (10.4%) ■ Owner Furnished Amenities ■ Management Reserve (12%) o Construction Support 1,476,463 ■ Walker Macy Construction Support* ■ KBA Construction Support* ■ City Engineering Staff Time + Testing o Construction Preparation 84,849 ■ Permits ■ City Engineering Fees o Stormwater Mitigation (Yost Park) 200,600 0 1% Art Donation 61,002 o Total Project with Base Bid $13,570,876 *Two additional contracts for Council consideration, required for implementation • Project Funding $ 12,123,283 o Total Base Bid $ 13,570,876 o Difference $ (1,447,593) o Base Bid + Alternates (4) $ 15,036,131 o Difference $ (2,912,848) Construction Contract Alternatives* o Alternatives are fully designed, have permit approval and could be included in the park installation by adding them to the construction contract 1. Entry Plaza Water Feature $860,789 o Provides interactive water spray amenity at the entrance from 6t' Avenue o Adding the alternate provides above ground features, infrastructure for water amenity currently included in base bid o If alternative not selected, feature could be installed at a later date, likely at a higher cost 2. Rubber Track Surface $186,853 o Provides rubberized surface to currently designed asphalt perimeter path o Rubberized surface selected by community during design process o Surface is environmentally friendly and uses recycled materials o Freeze/thaw resistant, porous, slip resistant, durable and commonly used in playgrounds, outdoor sports courts, water features, and flooring in recreational facilities o If alternative not selected, asphalt pathway would provide sufficient and commonly used surface. Surfacing could be installed at a later date but likely at a higher cost 3. Scramble Wall $373,882 Edmonds City Council Draft Minutes July 6, 2021 Page 4 Packet Pg. 16 N W 0 0 w c m E 0 2 Q 7.3.a o Uses required site grading and grooming to provide a shorter climbing wall feature o Stormwater treatment elements are located in this area and produce a grade elevation change which climbing wall utilizes o If alternative not selected, considerably more difficult and expensive to construct in the future due to grading component Total $1,465,255 * Cost includes administrative costs of sales tax, management reserve, 1% Art Funding Options for Consideration 1. Revised park design/amenities o Project already significant value engineered o Design meets all grant requirements — changing the design would require returning to grant agencies to request modifications and possibly result in loss of grants o Could result in reduction of cost, but could jeopardize grant awards by elimination of elements o Project would be delayed for several years resulting in significant costs related to redesign, permitting and staff time 2. Phase construction — pay as you go o Reduce the need to borrow funds, but significantly delay the project o Would require reapplication or modification from granting agencies o Phasing would significantly restrict use of the park during entire duration of construction project o More expensive due to costs associated with redesign and revised permitting 3. City Funds 3 a) REET G b) General Fund/Reserves c o Would not require borrowing and project could proceed as planned without delay o Reduces or eliminates funds available for citywide operating budget and/or capital projects c in the Parks and Public Works Departments near and long term including future funding a for grant matches a 4. Councilmanic Bond o Interest rates currently low, but would require committing debt service payments from City c funds for the duration of the bond which could be up to 20 years, reducing funding available c for other projects or grant matches w 5. Bank loan c o Interest rates currently low, but would require committing debt service payments from City E funds for the duration of the loan which could be up to 20 years, reducing funding available for other projects or grant matches 6. Combination Q o Would require time to study and develop Recommendation: Further study by Finance Committee and Council to determine funding program Tonight's Discussion/Direction: 1. Consensus of the Council to advance the A-1 A-1 Landscape Bid Contract $9,9770,238 Landscaping base bid contract, Walker Macy Walker Macy Amendment 91,473 contract amendment and KBA contract to the KBA Contract 613,251 July 13th council meeting for consideration of approval? 2. If so, which of the four project alternates #1 —Water Feature $860,789 should be included in the contract? #2 — Rubber Track Surface 186,853 #3 — Scramble Wall 373,882 #4 — Tree Grates 43,731 Edmonds City Council Draft Minutes July 6, 2021 Page 5 Packet Pg. 17 7.3.a 3. Does the Council request the Finance Base Bid Difference $(1,447,593) Committee develop a recommended funding Base Bid + 4 Alt Difference (2,912,848) program for the project's difference between estimated expenditures and currently allocated funding? Council President Paine expressed appreciation for the time staff has been spent on this. She supported the development of Civic Field, but because the costs are so high, the only alternate she supported was the track surface because it would get the most uniform use. She asked how long the track surface was expected to last. Ms. Feser answered she did not have that information readily available but envisioned it would be considerable. The product is widely used on playgrounds, spray pads, water features, etc. The technology was developed over multiple years and it has a lot of durability. Councilmember Fraley-Monillas asked how this project would affect the purchase of other properties. She relayed it has been a priority of the current Mayor to develop a park in the east side of Edmonds. She asked how many parks there were in the City. Ms. Feser answered it depends on how they are classified, there were about 15-20, closer to 40 if the shared parks and pocket parks were included. For the sake of discussion, Councilmember Fraley-Monillas estimated there were 25 parks, but only one Edmonds park was located near the Highway 99 corridor, yet one-third of Edmonds' citizens live on the corridor. Councilmember Fraley-Monillas asked how this project would affect the ability to purchase and develop new parks that would benefit people in that area. Ms. Feser responded looking at the impact of this project system -wide, the ability to do other projects including land acquisition and development, and the allocations earmarked for this project, the grants may not be transferable especially the RCO grants. Hazel Miller and Verdant may be willing to transfer some of the funds. The bonds are flexible enough to be used in the park system and are not necessarily earmarked for this project alone so they could be used for acquisition and development of other parks. There were allocations made to the acquisition program such as $200,000/year, a relatively small amount for land acquisition. She summarized this project would have a significant impact to the system as far as expansion or renovation. Councilmember Fraley-Monillas observed the $15M+ allocated for this park would hurt the purchase and development of a park along the corridor. Ms. Feser agreed it would delay it, depending on grants. The cm PROS Plan is helping identify community priorities which will assist with developing the CIP, but that c process will not occur until late this year or early next year. Councilmember Fraley-Monillas suggested a W survey for the PROS Plan might include a question whether residents on the corridor wanted a park in theirCD c area or downtown. Ms. Feser said that is being explored with the PROS Plan community survey that is out E now and during the process, there are ways to refine the information from the preliminary survey. Councilmember Distelhorst thanked Ms. Feser for the presentation and discussions as well as Deputy a Director Burley who answered emailed questions while was on vacation. This is a keystone project for Edmonds. It went through an extensive public engagement as well as development of a master pan and in his opinion, the project needs to be completed. He viewed it as a "yes and" not an "either/or" because funds are being identified for other areas of the City in the future and the PROS Plan will assist in identifying future values and priorities the same way as the public engagement and master plan guided the Civic Field project. He expressed support for approving the three contracts when appropriate and beginning to evaluate the four alternatives and funding options. He suggested having the options laid out in a buffet format so they can be evaluated and possibly putting together 2-3 smaller options rather than one allocation from a single fund or reserve. He supported having the Finance Committee evaluate those options and bring something back for Council review. He agreed the track surface would be a high priority, recalling that was supported during the public engagement. The track surface is much safer for participants of all ages as Edmonds City Council Draft Minutes July 6, 2021 Page 6 Packet Pg. 18 7.3.a asphalt is not a friendly surface to fall on. He supported applying funding alternatives to the park alternatives to see what makes sense. Councilmember Buckshnis echoed Councilmember Distelhorst, this does not need to be an either/or but should be a yes and. She pointed out many people may not understand the time value of money, if the City bonds, rates are very low, and eventually inflation will spike. Bonding is very attractive but the rates are increasing so it is important to look at alternatives and think outside the box. During the initial discussions regarding the $3.7M bond, she expressed her preference for a $5M bond as she believed Civic Field would be more expensive due to the peat and underground water. Civic Field is Edmonds' central park. There can be an uptown park like Councilmember Fraley-Monillas mentioned, but the fact is people are drawn to the water and this is the central park. If the park design is changed and the master plan reopened, there will be substantial delays. A lot of citizens support the development of Civic Field. Bond financing would be advantageous due to the inflated property base and increased house sales. Bonding is investing for future people who will use the park. Rather than pay for it now, bonding will allow funds for a park up north or more parking up north. She expressed support for the track surface and the water feature, but she was unsure about the climbing wall because people can always go to REI and she has never seen anyone on the REI climbing wall. She supported moving forward and having the Finance Committee discuss the numbers. She summarized the City needs to complete its central park. Councilmember L. Johnson commented this was a difficult topic for her as her family participated in the open houses and outreach and were all very excited about the park; her son was excited about the skatepark and the water park. However, like many who support this park, it is right down the road from them and as a Councilmember she wondered if there is broad support across the community for this park or is it mostly in the downtown core. She wished the PROS Plan would be complete before moving forward as it would help answer those questions. There are also tradeoffs, potential opportunities the City may miss out on by choosing to move forward with this project. She summarized future opportunities combined with not having the PROS Plan update completed to provide a holistic view on the community's priorities make this a difficult decision. Councilmember Olson commented a lot of the concerns brought up by Councilmembers Fraley-Monillas Q and L. Johnson are things all Councilmembers have had on their minds. With regard to the alternatives, being able to cut some of the nice -to -haves and have those funds, financing or the REET investment to use ccmo in other ways is definitely the way to go. It would be great to have the alternatives; she put out some feelers c about private philanthropy to fund some of the alternatives such as REI sponsoring the scramble wall. She w suggested anyone with contacts approach REI about providing an amenity for Edmonds, but she not personally willing to invest in those extras at the park at this point. That said, she fully supports and understands how long it takes move something through the process and frankly Councilmembers Buckshnis and Fraley-Monillas were on the Council when Civic Field was approved. There was a huge investment of resources gathering public input at three different sessions. For example, getting one of the bids out cost a $40,000; every time the project is delayed, stopped, or reconsidered, there is an additional huge expense. A modification to make the project a little less expensive results more expense due to redesign and bid processes and in the end results in less good stuff. She encouraged the Council to support the base project. She agreed if the Council chose one of amenities, she liked the rubberized track due to its broad use and broad benefit to so many ages. Councilmember K. Johnson said she was on the Council when the City was fortunate enough to purchase this property from the Edmonds School District. She was also the Council representative on the master plan for the project and participated in two previous PROS Plans. From a planning perspective this was identified as a significant project for the City through the PROS Plan, CIP and the CFP. She read comments from citizens that embody what this was about: "To date the Civic Park project represents an exemplary and outstanding community wide effort that has been supported throughout the community. The Edmonds Edmonds City Council Draft Minutes July 6, 2021 Page 7 Packet Pg. 19 7.3.a P6tanque Club and its 72 members offer enthusiastic support for the Edmonds Civic project." Another citizen wrote, "A large segment of the public is behind you as you move forward." Several citizens asked the Council to move forward without the additional elements; one wrote, "There are diminishing returns for additional elements. In other words, we need to develop the park more than we need a water element or a climbing wall. We already have a very fine spray area at City Park and a climbing wall at the Frances Anderson Center." Councilmember K. Johnson referred to a public television program about city parks and the vision for those parks. Civic Field has been used by the City for 75 years as part of the Edmonds senior and junior high. It is a very flat area, part of ancient Pleistocene era waterbed which is the reason for the high water table. This is a wonderful opportunity and she hoped to move forward with the contracts as soon as possible as the additional elements will not jeopardize the funding. Councilmember Fraley-Monillas recalled past votes on this project were not unanimous, one Councilmember voted against it and wanted to do pay as you go. In her opinion, the City's central park was City Park not Civic Park. She questioned the suggestion to visit REI's climbing wall which is located in Seattle. The 22% of the Edmonds population who are people of color predominately live in east Edmonds. Approving another park downtown is creating social equity and equality issues in Edmonds. She approved of this park in the past when it was $4-5M, not $15M. If only one of the City's parks is located between the corridor and Woodway, that is very unequitable. She reiterated City Park is Edmonds' central park; it cost millions and includes a water feature and specialized playgrounds. Councilmember Fraley-Monillas agreed City Park was a great park that she loved taking her son to, but it was three miles from her home. If she wanted to take children to a park, she was more likely go to Mountlake Terrace or Shoreline instead of driving into downtown Edmonds to visit a park that her tax dollars paid for. She encouraged the Council to think about the equality and equity of having only one Edmonds -owned park with two parking spaces from almost Woodway to east Edmonds. She acknowledged there is a county park in the area, but it is owned by Snohomish County and the City does not control it. She said living in a neighborhood that is not in the downtown core is a totally different environment and the residents deserve to have money spent there. Councilmember Buckshnis commented there are about 48 parks in Edmonds according to the City'scm W website. She agreed it is an equity issue and Highway 99 has been the money making machine corridor. c She did not agree that City Park is Edmonds' central park and said Civic Field is the central park. She w recalled Councilmember K. Johnson supported pay as you go and she still does. It does not matter how Councilmembers voted in the past, the City is deep into this project and a great deal of time has been m E invested including a huge public process that included people outside the bowl. She suggested if the Council approved the base bid and financed the project via bonds, there is still plenty of money to purchase property in the Highway 99 area. She commented Esperance did a great job with their park. She supported moving a forward with the Civic Field project. Councilmember Olson said talking about other potential projects muddies the waters. As Councilmember Buckshnis said, the City is so deep into this project and so much time, effort and money has been invested to get to this point and it will only get more expensive. She supported proceeding with the base project and continuing with the planning and thought process for other park opportunities and using the money that is not spent on the alternatives to make that happen. Councilmember Olson said it was not that she did not support doing parks in other parts of the City because she absolutely did, but residents do not utilize and enjoy parks thinking about the City boundaries. Edmonds residents enjoy a lot of parks that are not Edmonds parks including Esperance Park in the unincorporated area of Edmonds, parks on the City's boundaries such as Lynnwood's Gold Park, and county parks such as Edmonds City Council Draft Minutes July 6, 2021 Page 8 Packet Pg. 20 7.3.a the park on Olympic View Drive or Meadowdale Beach Park. She summarized Civic Field is a great project that is very far along and she did not find it prudent for the Council to turn its back on the project, but could instead make cuts if funding was not available. She clarified she was not telling people to go to the climbing wall in Seattle, her suggestion was REI may be interested in sponsoring a climbing wall at Civic Field rather than the City funding it. Councilmember L. Johnson said while listening to the conversation, she was struck by the support for moving forward with this project, but the acknowledgement by Councilmembers that the Highway 99 area and other parts of the City do not have same amenities. She referred to comments that Highway 99 is a money maker for the City and that the Civic Field project needs to continue because of how deep the City is into the project. If Highway 99 is a money maker for the City, but does not have parks, she questioned why Civic Field has been the main focus. She referred to comments that there is plenty of money to purchase property on Highway 99, commenting she has not seen that information and would like to have those discussions. The PROS Plan identifies what the community as a whole wants and the available funding. That was information she did not have; all she had was a lot of passionate people who, like her, have supported this project. She did not have the information that the City could acquire property along Highway 99 to address the equity component that has been missing, especially if Highway 99 is the City's money maker. The City has been deep into projects in the past and have done a U-turn or paused. She summarized she was struggling because this was not matching up for her. Councilmember Fraley-Monillas commented there are 48 parks in Edmonds and there is 1 pocket park with 4) 2 parking spaces on the Highway 99 corridor. She agreed surveys were done in the past, but they were not done in different languages, only in English. She questioned how many surveys came from people in the — Highway 99 for whom English was not their first language. With regard to being deep into projects, she 3 referred to the "bridge to nowhere" or the "emergency offramp to the ferry system" and the absolutely G outrageous the amounts of money spent on that project before it was stopped. She referred to comments c about a park on Olympic View Drive or Meadowdale Beach Park, pointing out those were still in downtown cc Edmonds. To the comment that residents could go to parks in Mountlake Terrace and Shoreline, she found c it absolutely amazing that someone would say go to a park in another city because the City is not going to a provide a park in the Highway 99 area. She recommended slowing down and taking a look at this, a recognizing the costs could be more, just like they were for the connector or the "offramp onto the beach," cm but the decision to stop that project was appropriate. She summarized with regard to equity and equality, W "we don't have it up here as the money makers in Edmonds." c w Councilmember Olson clarified she has looked at this and has been giving it deep thought. The parallel to the connector project is a false parallel in that there were things in the end that made people think that that E project was a mistake. No one is thinking that developing Civic Park is a mistake, the intent is to identify a budget that is realistic, realizing a lot of money has been raised by interested community members such as the inclusive playground funded by the Rotary. This park is something the community has been behind and a taking all or most of the alternatives off the table will allow the City to save money for other purposes that the Council is committed to. Ms. Feser summarized this is on the extended agenda for the July 13t' meeting. She will bring forward the contracts with the alternative track surfacing for the Council to vote on and have the Finance Committee work on a funding package. Councilmember Buckshnis asked if a public hearing was needed, recognizing there may not be enough time as there were only 20 days until the bids expired. Ms. Feser answered the bid is only valid for the next two Council meetings. Councilmember Buckshnis anticipated the public would provide comment over the next two weeks. 5. APPROVAL OF AGENDA Edmonds City Council Draft Minutes July 6, 2021 Page 9 Packet Pg. 21 COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 6. AUDIENCE COMMENTS Mayor Nelson invited participants and described the procedures for audience comments. Linda Ferkingstad, Edmonds, challenged the Council before they voted on any ordinance to ask themselves whether it infringes on the constitutional rights of any citizen or their property rights and the answer should determine their vote. Every ordinance should be written so it encompasses the freedoms and rights of every citizens without infringing on another. This is the law and what America stands for. If the Council's actions harm or deter the rights to one's property, freedom, right to earn income or pursuit of happiness, Councilmembers are violating their office and the constitution. It was telling when City Attorney Taraday couldn't answer an immediate yes to Councilmember K. Johnson's question whether the City has the ability to control private property and trees; the tree ordinance required a yes. Woodway treasures its trees so much that a two-way street was made into one-way because a tree had grown into it. In 1999 Woodway attempted to restrict the property rights of a developer because of trees; it was litigated and the Growth Management Hearings Board determined the developer was able to build twice the number of a homes they originally applied for, four per acre. Woodway purchased a portion of the land and designated it for trails. Woodway formed their tree code within the law as follows: a developer can remove only 5% of the trees from the property. The exemption is the footprint of the home with a 25 foot perimeter for safety. ° ° Ms. Ferkingstad said Woodway does not charge property owners for removing trees unless removed v without permit. Woodway has an allowance for the number of trees that can be removed per year, including ° one exceptional or 30" DBA every five years. Edmonds' tree ordinance is illegal; it is a taking of property > by regulation and fees. She suggested Edmonds learn from Woodway and achieve their goals legally. Her n family's plans for three homes on 1.2 acres zoned residential comply with Edmonds' guidelines of 30% ° tree retention. She was thankful for the exemption from fees if they are able to retain 50% of the trees, but a found this arbitrary because many would not qualify. It is illegal for Edmonds to charge anyone for the cm worth of their trees even with the cap of $2/square foot of property which would be $100,000 in their case. c When a neighbor's tree is taken without permission, state law requires they are entitled to three times the w tree's worth. She asked whether Edmonds taxpayers would be responsible for three times their trees' worth that the City is taking from them. People can save trees by their own actions, not by controlling others, by m not buying furniture, wood siding, wood floors, paper towels, or toilet paper which all use trees. Trees are a valuable and renewable resource. Q (Written comments submitted to PublieComment@Edmondswa.gov are attached.) 7. APPROVAL OF THE CONSENT AGENDA ITEMS Councilmember Fraley-Monillas requested Item 7.5 be removed from the Consent Agenda. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF JUNE 22, 2021 2. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF JUNE 24, 2021 Edmonds City Council Draft Minutes July 6, 2021 Page 10 Packet Pg. 22 7.3.a 3. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 4. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM SHMUEL AMIT AND KRISTY BIRDSAL 8. ITEMS REMOVED FROM CONSENT 1. ORDINANCE FOR TREE REGULATIONS FOR DEVELOPMENT CLARIFICATIONS (Previously Consent Agenda Item 7.5) Councilmember Fraley-Monillas explained she pulled this from the Consent Agenda to vote against it for a number of reasons related to community input such as Ms. Ferkingstad's concerns with costs related to developing their own property. Councilmember Buckshnis agreed with pulling this from the Consent Agenda. She expressed concern with the piecemeal approach to the tree code and never discussing flexible design standards in 20.75.048. She voted no on the tree ordinance previously and wanted to vote no again. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO APPROVE ORDINANCE NO. 4227, AN ORDINANCE FOR TREE REGULATIONS FOR DEVELOPMENT. UPON ROLL CALL, MOTION CARRIED (5-2) COUNCILMEMBERS K. JOHNSON, DISTELHORST, OLSON, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBERS BUCKSHNIS AND FRALEY-MONILLAS VOTING NO. 9. UNFINISHED BUSINESS 10. NEW BUSINESS 1. JOB ORDER CONTRACTING - PROPOSAL AND AGREEMENT N Public Works Director Phil Williams explained staff has been working on Job Ordering Contracting (JOC) o for some time, beginning last year with changes to the purchasing policy to prepare to add this procurement io method to the existing methods. An RFP was developed and circulated and Gordian was eventually selected }; as the JOC administrator and a contract was negotiated. E Mr. Williams reviewed JOC, an additional Washington State procurement option: What is Job Order Contracting? a o RCW 39.10.420 to RCW 39.10.460: o A job order contract is a fixed time period, indefinite quantity delivery system which provides for the use of negotiated, individual work orders for public works projects Procurement Options o Design Bid — Build o Design Build o ESCO project delivery o General contractor/Construction Manager at risk o Small Works Roster o Job Order Contracting General Reasons to choose JOC o When you expect to have multiple projects that range from $25,000 to $500,000 (maximum) o When the total volume of work is less than $4 million per year per JOC contractor (up to 3) Edmonds City Council Draft Minutes July 6, 2021 Page I I Packet Pg. 23 7.3.a o When you have limited owner staff or skills availability for efficient implementation of other procurement methods o When there is need for earlier project delivery than other procurement methods can achieve Unique aspects of JOC o The owner can discontinue use of the JOC contract at any time o A partnership with a consistent JOC Contractor leads to trust and a familiarity with the owner's unique needs and procedures o Frequent value engineering produces the best balance of quality, efficacy and cost o Use of the Unit Price Book (Means Database) results in accurate projects costs o Eliminates the "change order philosophy" since charges are based on current regional unit prices Some benefits of JOC for owners o Reduced lead time — no need to plan or prepare bid documents and drawings for each work order o Eliminated bid time o Expedited engineering, since JOC projects often require little architectural or engineering services for construction of most projects o Joint scoping and rescoping as needed Increased opportunity for small and disadvantages business as JOC does the following: o Furnishes bonding for most subcontractors o Completes "red tape" requirements o Uses a best value bid analysis for subcontractors and partners with subcontractors o Recruits small and disadvantaged businesses as desired o Coaches subcontractors in all aspects of quality work, safety and project management (as needed) o Pays subcontractors promptly, typically subcontractors payment is not tied to JOC..... Councilmember Buckshnis said the Finance Committee recommended forwarding this to full Council. She o observed the maximum was $500,000 per project but it can go up to $3M. Mr. Williams explained state a law establishes a maximum amount for a JOC system for cities and counties; the current maximum for each a individual project (job order) is $500,000 and there can be three JOCs under the JOC administrator. Each of the three contractor could do up to $4M/year, but it is limited to $500,000 per project. Edmonds is not cm planning anything close to those numbers, but there can be multiple JOCs and multiple projects in a year c of various sizes, but they cannot exceed those limits.CD w c Councilmember Buckshnis asked Mr. Williams to explain the RS Means Database that Gordian maintains. E Mr. Williams explained Gordian has worked for years to add project data to the database such as the cost of a square foot of drywall installed nationally, regionally and locally; costs for excavation, soil disposal, a roofing, etc. which can be sorted to determine current prices. He described the process of developing a price; the project sponsor describes the project to Gordian, provides drawings, descriptions, scope, etc., Gordian then develops a proposal and price working with the JOC. The City has the option of accepting, negotiating, or rejecting the price, doing the project later or doing a different project. Councilmember Buckshnis thanked staff for the complete packet. Council President Paine asked what this would primarily be used for, commenting she understood JOC from her previous employment. Mr. Williams said the intent was to start slow, small facilities projects such as office build outs, partition walls, flooring, painting, small roofing projects, etc. to see how the City liked it. He suspected the City would like it and would start doing larger projects. He commented the maximum of $500,000 could allow utility and civil work, paving, etc. Council President Paine asked if Gordian had access to JOCs with that technical expertise. Mr. Williams answered yes. Edmonds City Council Draft Minutes July 6, 2021 Page 12 Packet Pg. 24 7.3.a Councilmember Distelhorst said he was supportive of this when it came to Council previously and when it was presented to committee. He appreciated the memo regarding Disadvantaged Businesses (DBE) and Women and Minority Owned Businesses (WMBE) and asked how that applies, who develops the inclusion targets, and whether it would be project -by -project or an annual target. Michael Celesta, Gordian, answered they have setting up JOC programs for over 30 years and have several clients in Washington. They have been able to incubate local WMBE contractors on a program level and a per project level. As the owner, the City can dictate those goals or inclusion requirements. He is working with Seattle Public Schools and that is a large part of implementing their JOC program. Councilmember Distelhorst observed Gordian had a lot of local, relevant experience. Mr. Celesta agreed, explaining they can set up the program with the City's inclusion requirements. Councilmember Fraley-Monillas asked if this will include prevailing wage. Mr. Williams answered yes, the City must comply with local purchasing policies, provisions and financing requirements; there is no change to that. Councilmember Fraley-Monillas asked if it will include women, POC, LGBTQ as far as priority contracting. Mr. Williams answered it absolutely can, the City can include whatever it wants. He cautioned there may be limits on that because it can affect outcomes. Having not done that before, he was unable to state the pros and cons, but the City could definitely specify minority and women owned businesses and can include other equity issues and modify it as necessary. Councilmember Fraley-Monillas said she was specifically interested in prevailing wage and equity issues. She asked how much this would cost the City. Mr. Williams answered the contract the Council is being asked to approve does not have an upfront cost. Gordian will be paid as projects are approved; Gordian works with the JOC to develop a proposal and present it to the City. When the City accepts the proposal, Gordian is paid a fee of 5% of the project cost. The City can also exercise the option of hiring Gordian to do project management which is an additional 5.95%. Two levels of service can be provided on a project, 1) 5% for Gordian working with the JOC to develop a proposal and City staff manages the project, or 2) 10.95% for Gordian to do project administration and management and deliver the project. Councilmember K. Johnson asked if the professional services agreement was time limited. Mr. Williams a answered yes, there is a fixed term but the parties can enter into another agreement. Councilmember K. Q Johnson asked the length of this agreement. Mr. Celesta recalled it was 3-4 years. Mr. Williams explained cm although the City intends to utilize the agreement, it does not have to. If at some point it doesn't work, the W City can stop using it. The time period is not that key because it could be extended or stopped. c w Councilmember K. Johnson asked how many responses there were to the RFP and what process was used to select Gordian. Mr. Williams answered the RFP was circulated in accordance with the purchasing policy E and the City received only one submittal. He has researched other JOC administrators and has not found others. Councilmember K. Johnson referred to the long list of deferred maintenance projects and asked if this could help get some of them done. Mr. Williams answered absolutely, that is a perfect example of a projects that could be done. The key is funding; if funding is available, a lot of work can be done in a hurry via JOC. Councilmember K. Johnson found JOC very positive and asked if additional engineering staff would need to be hired. Mr. Williams did not anticipate needing to hire anyone; staff will work with Gordian for the next 2-3 months to get the system up and running and then identify some projects to get started with. Councilmember K. Johnson said she supported a process that gave a bonus 10% points to WMBE. She recalled that method was used when she worked in King County; things would be rated and 10% added for businesses that fell into that category. Mr. Williams answered that was not how this system worked. If the Council approves the contract, as the program is set up, staff will work with Gordian to select JOC. The JOCs are limited to 10% of the project expenditures, the rest has to be subcontracted. The City will set the Edmonds City Council Draft Minutes July 6, 2021 Page 13 Packet Pg. 25 7.3.a criteria for selecting JOC, but will not be directly involved in the actual selection. The City can work with Gordian to ensure that some of the City's favorite and local contractors on the list. That happens behind the scenes and the City is presented with a cost proposal. Councilmember K. Johnson expressed interest in setting that policy. Mr. Celesta said they have worked with King County and other clients in Washington. The way JOC works, while not the primary benefit but a secondary tertiary benefit, is they are able to meet inclusionary requirements which recycle dollars back into the community to DBE and WMBE businesses. If the City is already tracking that, they would appreciate those metrics, but the City can set the bar and they will set it up on a program level to ensure projects are meeting those inclusion requirements on a per project level. This program can help the City incubate those contractors within the local community and achieve those goals. Mr. Williams said the size of the project will dictate the number of opportunities, the bigger the project is and the broader scope is, the more options there will be. Mr. Celesta said they do this across the nation. Washington is unique because the RCW explicitly states how JOC is done; 10% by prime and 90% by subcontracts. That bodes well for this type of scenario because the JOC will ensure the subcontractors meet the inclusion goals. Mr. Williams thanked Facilities Maintenance Manager Thom Sullivan who has been working with Gordian for over a year on this program. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE ACCEPTANCE OF THE JOB ORDER CONTRACTING PROFESSIONAL SERVICES AGREEMENT CONTRACT. MOTION CARRIED UNANIMOUSLY. Mayor Nelson declared a brief recess. 2. UPDATE TO CITY COMPENSATION POLICY HR Director Jessica Neill Hoyson recalled two weeks ago she presented how comparator cities are selected. She reviewed: a • Background cm W o City is engaging a compensation consultant in 2021 to review the majority of City positions o Policy was last updated in 2012 w o Council has changed since then and this policy should reflect the wishes of current Council o Current policy does not reflect PERC supported practices in selection of comparators o Current policy does not reflect a focus on pay equity o Current policy language needs editing for ease of understanding • Key Changes Q o Clear philosophy statement that addresses pay equity o Adds definition of terms used in the policy o Establishes compensation goals o Establishes best practice, Public Employment Relations Commission supported, methodology for selection of comparators • Compensation Philosophy o A compensation philosophy answers the "why" behind employee pay. In a formal, written statement, a compensation philosophy should identify the organization's pay programs and reward strategies and create a framework for consistency. This basis will serve as the guiding principles that drive decision making regarding compensation. • Why is Compensation Philosophy Necessary? o Compensation philosophies are used to attract, retain, and motivate employees. There are several reasons why our organization should have a clear, updated compensation philosophy. Edmonds City Council Draft Minutes July 6, 2021 Page 14 Packet Pg. 26 7.3.a o Demonstrate commitment ■ By taking the time to ensure fair compensation strategies, the City can help employees feel appreciated. According to a survey by the American Psychological Association, 93% of employees said they are motivated to do their best work when they feel valued. Having a clear updated compensation philosophy will show City employees that we are invested in them. o Retain employees ■ The way the City approaches compensation can have a direct impact on employee satisfaction. In fact, how employees feel about our pay process can be even more important than how much they're paid. According to a PayScale survey, an employee's perception of payroll processes is "5.4 times more impactful on how satisfied they are than how they're paid relative to market." That suggests that if we are fair and transparent about compensation, employee satisfaction and retention rates could increase. o Attract talent ■ Having a compensation policy that is clear and reflective of best practices can also impact the employees we attract. Publishing or sharing our compensation philosophy with job candidates should attract more talent and help find the right people whose needs and values align with our philosophy. Candidates appreciate organizations that are transparent about pay, and updating the compensation policy should directly impact the number and quality of applicants we receive. o Ensure equal pay ■ While there are allowable pay differences based on factors not prohibited by law, our compensation philosophy should show equal pay for equal work and apply that in practice. — This will not only show current employees but also prospective employees that we are an organization that values equity. G 5.2 COMPENSATION PHILOSOPHY (What we are trying to achieve) c o The City's compensation program should be designed to attract and retain dedicated, hardworking, diverse, and talented employees who effectively support the mission of the City. c Therefore, the City's compensation philosophy shall be competitive in the relative market a considering all appropriate factors. Those factors include, but are not limited to, compensation a provided by comparable cities, pay equity and internal equity, and fiscal resources available to the City. The total compensation program is made up of both pay and benefits. cm o The guiding principles set forth in this policy are expressed as general goals, with a full c understanding that wages and benefits are mandatory subjects of bargaining for represented w employees. This policy applies to non -represented City employees. It may also serve as a c guideline for the City Council in its decision making with regard to labor negotiations. E Compensation adjustment for non -represented employees are subject to City Council approval; compensation adjustments for represented employees are subject to collective bargaining, and ratification by the union(s) and City Council. a 5.4 COMPENSATION GOALS o The City's compensation philosophy is to be competitive in the relevant labor market considering all appropriate factors. To carry out that philosophy, the City's compensation goals are: ■ To attract and retain, dedicated, hardworking, diverse, talented employees who are well qualified to perform their duties in an ever evolving municipal government environment; ■ To pay employees fairly and to ensure pay equity and internal equity; ■ To be externally competitive by providing compensation commensurate with the labor market; ■ To be fiscally responsible and legally defensible. Edmonds City Council Draft Minutes July 6, 2021 Page 15 Packet Pg. 27 7.3.a o The Compensation Policy then outlines how we will achieve our established goals. Key to achieving our compensation goals is establishing the relevant labor market. This is done by the selection of comparable cities. Current Process for Comparator Selection and Why Change is Proposed o The current process for the selection of comparator cities takes into account only population and geographic location. o Why is that an issue? o A perfect world would have one uniform process for developing comparable employers for compensation analysis. o There is no such uniform approach! o However, over time certain criteria have been used more than others. o The most common situation for use of comparables in Washington is bargaining for law enforcement and fire personnel. It is required by Washington state law that comparators are used as one factor in bargaining. o Why is that important and why does that impact the comparator selection process for other City positions? ,. o It is favorable for an employer to have consistency in selection of comparables throughout the organization. This leads to compensation decisions that are defensible should they be challenged by Unions to the PERC. What is the PERC Supported Process for Comparator Selection o You must first start from the statutory guidance to use "like employers of similar size on the West coast of the United States." RCW 41.56.465(2) o While this definition is far from clear cut, over the years arbitrators have developed certain criteria to apply to this statutory definition o The two most common criteria are population served and assessed valuation U o In order to satisfy the "similar size" component of the statutory definition you must begin with c population, recognized by arbitrators as "the most commonly referenced criteria" City of SeaTac, at 7-8 (Krebs, 2002) c o In fact, "the vast majority of interest arbitrators in the Northwest over the last 20 years have a taken population as the first factor to be considered in determining comparables." City of Q Mukilteo, at 4 (Lankford, 2002) o Most arbitrators use a band -with of 50% up and down, with 100% as the usual upper limit cm ■ This means that for cities whose population is 100,000, possible comparables' population c should be no smaller than 50,000 and no larger than 150,000 (using the 50% upper limit) w or 200,000 (using the 100% upper limit) o The 50% up-and-down methodology has been adopted by many arbitrators as an appropriate E bandwidth to determine "similar size" See, e.g., City of Redmond, at 3 (Wilkinson, 2004); City of Vancouver, at 3 (Beck, 1998) o Arbitrators also routinely limit the upper limit to 100% greater than the employer Yakima a County, (Gangle 2004) o In order to satisfy the "like" employer requirement, the most common criteria used is assessed valuation. ■ As stated by Arbitrator Wilkinson, "there are so many arbitration awards that have considered only population and assessed valuation as a measure of size that no citation is needed." City of Camas, at 13 (Wilkinson, 2003) o The same bandwidth process used for establishing the population range is then used to establish the assessed valuation range. o It should be noted that while assessed valuation does not reflect the retail sales capacity of a jurisdiction, and in turn the sales tax derived from such sales, assessed valuation is still the most common criteria for determining "like" employers Edmonds City Council Draft Minutes July 6, 2021 Page 16 Packet Pg. 28 7.3.a o Additionally, using the calculation of assessed valuation per capita has been used as an acceptable factor to determine "like" employers in cases where the comparable list needed to be pared down to a manageable number. o Lastly, geographic proximity is another component of the "like" employer requirement. ■ "It is quite clear that Washington interest arbitrators have commonly preferred geographically proximate comparators when such are available." City of Longview, at 4 (Lankford, 2008) o Geographic proximity does not take the place of population and assessed valuation. For example, the fact that Medina shares a border with Bellevue does not make Bellevue a Medina comparable, given the significant disparity in size. Who are Edmonds comparables? o Using the current methodology in policy which is 10,000 above and below the population of Edmonds and located in the Counties of Snohomish, King, Pierce, and Thurston you get the following comparables: City County Population Burien King 52,300 Bothell King/Snohomish 48,400 Puyallup Pier 42,700 Edmonds Snohomish 42,470 Lynnwood Snohomish 40,690 Issaquah King 38,690 Lake Stevens Snohomish 34,150 University Place Pierce 33,310 Des Moines King 32,260 *Cities in italics are the same as the comparables under the current process in policy o Using the PERC supported methodology of population, assessed valuation, assessed valuation per capita, (with a 50% up-and-down bandwidth) and establishing the geographic labor market as Snohomish, King, Pierce and Thurston Counties, you get the following comparables. Cit Count Population Assessed Value Per Ca ita Issaquah King 38,690 11,966,058,762 309,280 dmonds Snohomish 42,470 11,011,221,440 259,271 Bothell King/Snohomish 48,400 12,354,415,516 255,257 Mukilteo Snohomish 21,360 5,444,416,654 254,888 SeaTac King 29,180 6,965,017,090 238,691 Shoreline King 56,980 11,637,183,574 204,233 Lynnwood Snohomish 40,690 7, 503, 860,299 184,415 Puyallup Pierce 42,700 6, 928, 321, 607 162,256 Burien King 52,300 7, 794, 662, 044 149,038 Olympia Thurston 54,150 7,741,414,390 142,962 Lacey Thurston 1 52,910 1 7,268,934,236 137,383 *Cities in italics are the same as the comparables under the current process in policy Leading, Meeting, or Lagging the Market o Once you have established your market you must then determine if you will take a leading, meeting, or lagging compensation position. o Edmonds has established a 50th percentile or median of comparators and has therefor established a compensation position of meeting the market. o There is no change proposed to the overall philosophy on market position but the updated policy does recognize that there may be certain situations which require a different market approach. Edmonds City Council Draft Minutes July 6, 2021 Page 17 Packet Pg. 29 N W 0 0 w c m E 0 M Q ■ Recruiting the desired level of talent in certain jobs is a sustained problem and results in negative impacts to the City and the citizens we serve; ■ Retention problems including succession and turnover; ■ City priorities; ■ Internal anomalies in alignment, disparities, or inconsistencies; ■ Significant changes in the economy or marketplace; ■ Limitations on available financial resources Councilmember Distelhorst expressed appreciation for the review of the overall philosophy and the direction the policy is headed. He recalled the policy had not been updated since 2012 and the City was trying to catch up and align with best practices. He asked about the industry best practice for how often this type of policy should be evaluated. Ms. Neill Hoyson answered it depends on how long it has been since the last update. She suggested the compensation policy should be evaluated every five years. She pointed out all compensation decisions come to the Council. This policy provides the broader, overarching policy; individual reviews, such as non -rep compensation, come to Council and at that time the Council can address changing the market position for example or considering the City's finances. Councilmember Fraley-Monillas pointed out the Edmonds comparables include two cities from Pierce County and none from Thurston within the population range. Ms. Neill Hoyson answered the list starts with population; there is a very long list of cities within the population policy. The list is then further narrowed by the assessed valuation bandwidth. Cities that are within the 50% up-and-down bandwidth on population may fall out because they are outside the assessed valuation bandwidth. Councilmember Fraley-Monillas referred to the list of Edmonds comparables, commenting they were primarily King County cities and two from Pierce County. Considering that a starter house in King County is $lM, she was concerned that Edmonds comparables were far down the list compared to Pierce and Thurston counties. Ms. Neill Hoyson said all the comparators that meet the PERC established requirements would be used. Councilmember Fraley-Monillas asked why there were none from Thurston County. Ms. Neill Hoyson a pointed out there are two from Thurston County, Olympia and Lacey. She clarified there are two cm comparable lists, the first list is cities that meet the current policy, cities 10,000 above and below Edmonds' W population. There are none in Thurston County that meet that requirement. The second list applies the PERC c supported methodology for choosing comparators which starts with population 50% up-and-down and w further narrows the list using assessed valuation 50% up-and-down . She included per capita as she found it a better indicator for the amount that can be expended per citizen. Councilmember Fraley-Monillas asked if county or state employees with similar jobs were included. Ms. Neill Hoyson answered county and states, due to their different revenues sources, are not necessarily a comparators for the City. The policy does have flexibility if at some point there is a job that does not match well and only counties have that job and then adjust for the county's revenue sources. Councilmember Fraley-Monillas said the state pays much lower than cities followed by the county. Ms. Neill Hoyson said the state and county are not considered like -employers to cities according to PERC. Council President Paine commented she liked having the assessed valuation information, noting most of Edmonds' revenue comes from property taxes and it makes sense to compare to like communities. If the intent is to target the 50'h percentile, she asked if there would be additional flexibility in terms of recruitment and retention with a range between the 50t1i and 60' percentile. She asked the difference between the 60'n and 50t1i percentile. Ms. Neill Hoyson answered moving to 60'1i percentile would marginally lead the market. If the goals was to lead the market, it would need to be the 70' percentile. The 60' percentile would be a slightly leading approach, but not a significant monetary impact to employees. There may be times when Edmonds City Council Draft Minutes July 6, 2021 Page 18 Packet Pg. 30 7.3.a she recommends a leading approach in certain jobs or categories for reasons of recruitment, succession or retention. While some may think a meet -the -market approach is average or mediocre, a majority of organizations take that approach. Council President Paine appreciated the flexibility in the compensation policy to provide bonuses when necessary. Councilmember K. Johnson appreciated Ms. Neill Hoyson showing the current comparators and the proposed PERC approach to population and assessed valuation. She asked if that needed to be included in the compensation policy because the method is not definitive. She was unsure how the comparator graph fit into Chapter 5. Ms. Neill Hoyson answered "how we choose comparators" is included in the updated compensation policy in the market definition. What is not included is establishing the 50% up-and-down bandwidth. She did not recommend including the list of comparators in the policy because population and assessed valuations change and the cities on the list may change. If Council wanted to lock in the 50% up- and-down bandwidth as policy, that can be add to the market definition section. Councilmember K. Johnson agreed with that suggestion. Councilmember L. Johnson appreciated the updated policy and the philosophy behind it, noting it was likely overdue and she appreciated moving forward with it. She recalled Ms. Neill Hoyson mentioning the mission of the City and asked if she was referencing a specific mission statement or the general mission of cities. Ms. Neill Hoyson said she meant the general mission, particularly as it related to equity work the City is doing, a broader statement of the mission and as the City moves forward, she envisioned more documents supporting that mission like policies, equity roadmap, etc. Councilmember Olson said she has been ruminating on this and gets stuck on the fact that the City's — assessed valuation does not represent the workforce. From a percentage standpoint, the highest valued properties are people who have saved their entire live and were finally able to purchase their dream house. G She wondered if it was fair and did the City have to pay more because some people were wealthier or had v higher valued properties than the general area when the workforce comes from the general area. The big 00 picture of that component is being implemented without an acknowledgement of the fact that it will put c Edmonds in a higher bracket than the workforce it is competing with in the general area. The talent a Edmonds is looking for is not necessarily in the comparator cities, although she noted Lynwood was one a of Edmonds' comparator cities. N W As the policy used only population in the past, Councilmember Olson pointed out this change will have a c significant impact on the budget. That was fine to the extent it was something the City needed to do to retain w and attract talent, but if there was a way to do an assessed valuation based on south Snohomish County versus Edmonds alone, it would still reflect the property values in Edmonds. If that was PERC defensible, E she was interested in knowing how that would impact the comparator cities. Ms. Neill Hoyson answered assessed valuation is PERC's way of saying these are the resources the city has to pay for the work that needs to be done. It is not the cost of housing or the cost of living in a city, it is purely the revenue the city a receives that can be used to pay employees to do the work. That is how PERC determines like and similar employees. There is no way to use geography as the primary way of determining comparators, that does not work with the way PERC has established its processes. Councilmember Olson said that was something to keep in mind when determining whether the City wants to meet market, knowing that that extra is paid on the front. When someone is competing for a job around Edmonds, if they are meeting the market also, it might pay less than Edmonds pays. Ms. Neill Hoyson answered Council could choose to remove certain geographic areas such as not considering cities in King County because they pay more. King County is in very close proximity to Edmonds so it is a competitor for labor. Edmonds City Council Draft Minutes July 6, 2021 Page 19 Packet Pg. 31 7.3.a Councilmember Buckshnis said she has had the same thoughts as Councilmember Olson. She complimented Ms. Neill Hoyson on the well written compensation policy. She asked why "employee" was changed to "non -represented employees" in the policy and asked if there were any non -represented employees that were not covered by unions. Ms. Neill Hoyson answered she found a lack of clarity in the way the policy was written. She wanted to be clear that the policy was for non -represented employees and represented employees are covered in bargaining. Councilmember Buckshnis recalled a consultant wrote this policy in 2012 and that Lacey was one of Edmonds' comparables with a 50% up-and-down bandwidth. She asked if this list was used in the past. Ms. Neill Hoyson advised the list of comparators based on current policy was compiled based on her review of current populations. It is possible Lacey may have been on a previous list because cities move on and off the list as populations change. Councilmember Buckshnis recalled the Council having lengthy discussions about comparator cities. With regard to economics, Councilmember Buckshnis said she agreed with Councilmember Olson that Edmonds' workforce did not match the assessed valuation and the assessed valuation per capita. She agreed the majority of the City's revenue came from property taxes which is why the City did well during the pandemic because most property owners paid their property taxes. She could see why the PERC methodology would be used, but said Edmonds has a unique business center that includes Highway 99 and the car dealerships. Ms. Neill Hoyson said the intent was to shift the policy to best practices for choosing comparators which has been clearly established by arbitrators. There is not a lot of wiggle room other than changing the market position or removing certain counties if the Council feels their compensation is higher than Edmonds wants to establish. The way the policy is written allows the Council to consider things at the time the compensation work is done. For example, the Council can consider the City's financial position and determine the City cannot afford to do a "meet the market" approach and decide to use a "lag the market" approach. The policy allows the Council, who are the final decision makers regarding compensation, to look at what is happening at the time the compensation work is done. Council President Paine asked if any testing had been done of what happens with the compensation policy, a whether it would shift higher or lower and whether any positions would be lower than they are currently Q paid. Ms. Neill Hoyson answered that testing has not been done to avoid writing a policy to drive a specific cm outcome. The goal is to write a policy regarding how the City approaches compensation. Typically if the W comp work finds positions are in a higher band than they should be, that position is redlined or frozen and c does not receive any COLA until their position band catches up to where it should be. That is the approach W used by most public agencies; she has never seen someone's pay reduced. m E Councilmember L. Johnson she supported retaining the King County comparisons. Many Edmonds teens and young adults chose to work in King County instead of Snohomish County due to the difference in pay. Using Snohomish County and leaving out King County is not realistic based on the City's location on the a county line. That comparison is not apples to apples but it is a line, people will go where they are paid more. Councilmember Olson referred to the comment that assessed value is an indicator of the resources a city has to pay its employees, commenting paying more for the same job that is done in a neighboring town means that money is not available for other priorities. When looking at the budget, this is a big picture consideration and she hoped Councilmembers will not close their mind to the idea of removing King County. There are a lot of reasons people may prefer to work in Edmonds versus King County if the compensation is close. She clarified her comment was not a challenge to Councilmember L. Johnson, but a comment she intended to make earlier, her contrary lens on the same subject. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ACCEPT THE CITY COMPENSATION POLICY AS PRESENTED IN CHAPTER 5 WITH THE ADDITIONS AND CORRECTIONS. Edmonds City Council Draft Minutes July 6, 2021 Page 20 Packet Pg. 32 7.3.a Councilmember Olson referred to an issue with numbering on page 364 and suggested the Council wait to approve this next week when that could be incorporated. Ms. Neill Hoyson answered that was an easy fix. Councilmember Olson referred to another correction on page 359, changing "may" to make" which was not changed in the policy in the packet. Ms. Neill Hoyson assured her copy had been updated. Councilmember Olson asked if the Council was voting on the policy in the packet versus Ms. Neill Hoyson's updated version that the public hasn't seen. Ms. Neill Hoyson asked Mr. Taraday if the motion should say that any numbering and spelling errors are corrected. Mr. Taraday said spelling corrections and numbering are considered scrivener's errors that do not require authorization to be corrected. If anything substantial needs to be changed, the Council should provide clear direction to the administration so the change is approved by motion. Councilmember Olson said the counties to be included is not specified in the policy. Ms. Neill Hoyson answered the counties are specified 5.5, Market Definition. Councilmember Olson preferred Councilmembers have an opportunity to think about that. Ms. Neill Hoyson advised the counties included in the policy were not changed other than to remove Kitsap County which the Council voted to remove in 2014 but the policy was never updated. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO AMEND TO ADD IN 5.5 MARKET DEFINITION AFTER THE FIRST PARAGRAPH, "USING THE PERC SUPPORTED METHODOLOGY OF POPULATION, ASSESSED VALUATION AND ASSESSED VALUATION PER CAPITA WITH A 50% UP-AND-DOWN BAND WIDTH AND ESTABLISHING THE GEOGRAPHIC LABOR MARKET." Councilmember K. Johnson explained this would specify in the market definition exactly what is being considered. She acknowledged there has been discussion about eliminating certain cities but the methodology should be included under Market Definition. She asked Ms. Neill Hoyson to define PERC. Ms. Neill Hoyson said it is Public Employment Relations Commission. Councilmember K. Johnson restated her motion: TO INCLUDE "USING THE PUBLIC EMPLOYMENT RELATIONS COMMISSION METHODOLOGY OF POPULATION, ASSESSED VALUATION AND ASSESSED VALUATION N PER CAPITA WITH A 50% UP-AND-DOWN BANDWIDTH" UNDER MARKET DEFINITION. o 0 Councilmember Fraley-Monillas said she did not recall this coming to committee and with all the w amendments, she needed time to think about it. She agreed with Councilmember Olson that this is a huge m issue and the Council needs to take time to think about it. She was not comfortable voting tonight on E something that affects how staff is compensated in the future. Councilmember Distelhorst recalled the PERC methodology supports a 50% up-and-down bandwidth and a asked if including such a detailed definition in the policy created any limitations. Ms. Neill Hoyson answered she did not think so, anticipating it would be a rare occurrence that the City would use 100% up- and-down unless it was pushed by bargaining. Councilmember Distelhorst observed a large portion of the amendment is already contained in the first section of 5.5 and he suggested adding a parenthetical of 50% up-and-down. Councilmember Buckshnis concurred with Councilmember Fraley-Monillas and asked if this was time sensitive. If it did not go through committee, committees will be held next week. She expressed interest in seeing a clean version with all the changes and wanted time to think about whether to include King County. Ms. Neill Hoyson answered it is time sensitive, she was trying to get the compensation contractor's work complete. There was a three week delay because she was unable to present it a previous meeting, then she had a conflict with the next meeting and there was no meeting on the 5t' Tuesday. She said of course the Edmonds City Council Draft Minutes July 6, 2021 Page 21 Packet Pg. 33 7.3.a Council should take the time needed to contemplate and be comfortable with the policy. The consultant is working on other things that are not related to the comparators. There is time sensitivity to get this completed in a timely manner so it can be addressed in the budget. This went to committee last month. Councilmember Buckshnis observed the consultant had already been hired. Ms. Neill Hoyson said they are waiting patiently; many cities are doing compensation work now in the wake of COVID. It is not only staff s timeline to get this done before the end of the year but also ensuring the consultant is kept under contract and does not take other clients while waiting for the City. Councilmember Fraley-Monillas commented there is no report from the consultant. Ms. Neill Hoyson answered the work has not started so there wouldn't be a report at this point. The Council will get a report at the end of the project which she anticipated would be sometime in October. Councilmember Fraley- Monillas said a consultant was hired but the committee did not review the report because that work hasn't started. Ms. Neill Hoyson answered the proposed policy changes went to committee. Councilmember Fraley-Monillas reiterated she would like to have time to review the changes to the compensation policy. Council President Paine announced Councilmember K. Johnson is having technology issues, but is available by phone. Mr. Falk advised he can allow someone participating by phone to speak but not appear on video. Councilmember Fraley-Monillas requested the motion be restated. Councilmember K. Johnson suggested Ms. Neill Hoyson provide language Ms. Neill Hoyson provided the following: REVISE SECTION 5.5 TO READ, "THE COMPARABLE LABOR MARKET WILL BE DEFINED AS CITIES IN WASHINGTON STATE BASED ON POPULATION, ASSESSED VALUATION AND ASSESSED VALUATION PER CAPITAL USING A 50% UP-AND-DOWN BANDWIDTH." AMENDMENT CARRIED UNANIMOUSLY. Councilmember Fraley-Monillas preferred to have a week to review and suggested placing it next week's n Consent Agenda. a COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER cm BUCKSHNIS, TO AMEND TO PUT THIS ON THE CONSENT AGENDA NEXT WEEK. 0 COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO w AMEND TO TAKE KING COUNTY OUT OF MARKET DEFINITION IN 5.5. E Councilmember Olson said there are a lot of reasons people prefer to work in Edmonds rather than King County and paying the premium by having King County in the comparator list will elevate all the pay levels a to a level she did not think the City needed to pay as well as take money away from other services the City can offer to citizens. She anticipated the impact of including King County would be significant. Councilmember Fraley-Monillas did not disagree with Councilmember Olson, commenting King County's minimum wage was nearly $3/hour different. She did not object to having comparator cities that were above Edmonds, but having the most expensive comparator in the State of Washington was not necessarily a fair comparison with Edmonds wages. She supported the motion. Council President Paine pointed out Burien and SeaTac are cities in King County and their assessed valuation is not at the top. In balance, she did not think including King County cities was moving the needle too much. Edmonds City Council Draft Minutes July 6, 2021 Page 22 Packet Pg. 34 COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO EXTEND FOR 13 MINUTES TO 10:10 P.M. MOTION CARRIED UNANIMOUSLY. Councilmember Distelhorst echoed Council President Paine's comments, the comparator cities in King County are not Seattle or Bellevue, they are SeaTac, Shoreline which is literally across the street from Edmonds, and Burien. The people who have applied for directorships in Edmonds in the last 18 months were predominately not from Snohomish County. If the City wants to attract regional talent and have the best individuals in positions to serve the City and the residents, the wages absolutely need to be competitive. He was not saying the City would be ahead of the market, but as Ms. Neill Hoyson stated, it was meeting the market, staying in line with cities that Edmonds is competing against to attract talent. King County is already in the existing policy and removing it would be a serious change. He will vote against motion as he preferred to keep King County in the criteria for identifying comparable cities, not cities outside based on their population or assessed valuation. Councilmember Fraley-Monillas commented Seattle is exactly outside the City's compensation limit. A starter home in Seattle is over $1M, much more than in Edmonds. Seattle cannot keep first responders and has to pay outrageous prices. Councilmember K. Johnson raised a point of order, that the Council was not looking at Seattle. Mayor Nelson ruled point not taken and allowed Councilmember Fraley-Monillas to continue. Councilmember Fraley-Monillas urged the Council to be careful when comparing to King County because Edmonds is different than King County. She encouraged the Council to move away from King County comparator cities and move toward Snohomish and Skagit Counties which is the area we live in. COUNCILMEMBER L. JOHNSON CALLED THE QUESTION. VOTE TO CALL THE QUESTION FAILED (2-5), COUNCIL PRESIDENT PAINE AND COUNCILMEMBER FRALEY- MONILLAS VOTING YES. Councilmember K. Johnson said the only compactor cities in King County are Issaquah, part of Bothell, a SeaTac, Shoreline and Burien. None of these are in the Seattle job market and eliminating King County eliminates 5 of the 11 comparators. Looking at population, assessed valuation and assessed valuation per N capita, they are comparable. Only Issaquah has a higher assessed valuation per capita; the portion of Bothell Co is very similar to Edmonds as are SeaTac and Shoreline. She preferred to keep the King County cities that c w are comparable to Edmonds in the 50% up-and-down bandwidth. c m COUNCILMEMBER L. JOHNSON CALLED THE QUESTION. VOTE TO CALL THE E t QUESTION CARRIED UNANIMOUSLY. UPON ROLL CALL, AMENDMENT FAILED (2-5), COUNCILMEMBERS FRALEY-MONILLAS Q AND OLSON VOTING YES; AND COUNCILMEMBER K. JOHNSON, DISTELHORST, BUCKSHNIS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. UPON ROLL CALL, MOTION (TO MOVE THE COMPENSATION POLICY TO CONSENT NEXT WEEK) CARRIED UNANIMOUSLY. 11. COUNCIL COMMENTS Councilmember L. Johnson reported earlier today she learned of the passing Rev. Dr. Jean Kim last Saturday. With her passing, a powerhouse advocate and compassionate voice for those experiencing homelessness and housing instability was lost. Jean Kim dedicated 50 years of her life to helping those stuck in the vicious cycle of poverty. She dedicated herself to true care and compassionate for those experiencing homelessness. She didn't simply see someone as a homeless person and how the discomfort Edmonds City Council Draft Minutes July 6, 2021 Page 23 Packet Pg. 35 7.3.a of witnessing somebody struggling with homelessness impacted her. Instead she saw those struggling with homelessness as humans with value and deserving of dignity, hope and care. Councilmember L. Johnson said she first met Dr. Kim in 2015 after she started the Jean King Foundation for Homeless Education, a non-profit dedicated to empowering those struggling with homelessness by helping them achieve their academic and career training. She believed passionately in the power of education to help end homelessness. In 2018, she partnered in the effort to build Shepherd's Village, a community of six pallet homes for unhoused Edmonds College students. In April 2020, shortly after the pandemic started, with a grant from Verdant, the Jean Kim Foundation started the Hygiene Center in Lynnwood, giving those experiencing homelessness a chance to simply take a shower. Operating six days a week, it is the only one of its kind in Snohomish County. In the first nine months of operation, the center provided more than 8,000 showers to 738 individuals. What began as essential warm showers has grown to include food, clean clothes, laundry service, sack lunches and volunteers who connect individuals to community resources. Councilmember L. Johnson asked the public to join her in honoring the Rev. Dr. Jean Kim's memory and helping continue her mission of ending homelessness through education and providing basic needs to those experiencing housing instability and homelessness. More about donation needs and volunteer opportunity is available at JeanKimFoundation.org. The Rev. Dr. Jean Kim was small in stature, but she was a giant in inspiration. May her memory be a blessing. Councilmember Olson echoed Councilmember L. Johnson's commented regarding Rev. Dr. Kim. She gave well deserved kudos to the Chamber of Commerce for hosting an Edmonds Kind of 4t''. Shorter timelines due to uncertainty and justifiable concerns over the cost due to fundraisers that did not occur were all obstacles that were overcome. It was a wonderful celebration and the grateful community says thank you. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO EXTEND FOR 10 MINUTES. MOTION CARRIED UNANIMOUSLY. Council President Paine hoped everyone had a wonderful holiday weekend. It was a nice break and she a welcomed everyone back. The Council is getting closer to resuming in -person meetings. She will check with the committee chairs about the timing of committee meetings. She appreciated everyone's patience cm and looked forward to in -person Council meetings beginning July 20th 0 w Councilmember K. Johnson referred to today's special meeting that did not include approval of the agenda or audience comments, commenting it is difficult to add items to a special meeting and difficult for citizens to know when to make comments. She suggested when the Council procedures are considered, those be included as regular items on a special meeting agenda.° Q Councilmember K. Johnson was grateful for the number of vaccinated people and for the Governor reopening the state and questioned whether Walkable Main Street was needed under these circumstances. It was a good idea last year, but she wondered if it was a good idea this year. The merchants have spoken, 27 signed a letter requesting a compromise. She asked the Council President to put that on a future agenda for a policy discussion. Councilmember Fraley-Monillas said she was not sure that was Council business. She plans to present a resolution on behalf Jean Kim in two weeks. Her foundation has assisted people who are homeless find housing and she deserves to be honored. The fact that she died the day before Independence Day means a lot. Councilmember Buckshnis offered kudos to the Chamber of commerce, commenting the parade was great but she received numerous complaints about the traffic jam after the fireworks. It looked like everyone had Edmonds City Council Draft Minutes July 6, 2021 Page 24 Packet Pg. 36 7.3.a fun and it was a wonderful day. She suggested placing a discussion about the American Rescue Plan Act on the agenda, what City plans to do, how much money the City will get, etc. Councilmember Distelhorst thanked Councilmember L. Johnson for her words about Rev. Dr. Kim. He gave kudos to the Chamber and all the participants, commenting he enjoyed marching with the Diversity Commission, the first time they met in person since the pandemic started. He encouraged the public to get vaccinated; the increase in variants is a direct result of people not getting vaccinated. The fewer people who are vaccinated, the more everyone will have to live with the variants for some time. There have been consistent spikes in COVID 10-15 days after major holidays like the 4t' of July. He encouraged people to wear a mask when around people who may not be vaccinated or in enclosed spaces. Student Representative Roberts thanked Councilmember L. Johnson for her comments about Rev. Dr. Kim. Rev. Jean Kim was an incredible person and he was lucky to have had the chance to work with the Jean Kim Foundation. She left behind a profound legacy and will be greatly missed. He invited the public to consider donating to the Jean Kim Foundation. He hoped everyone had a happy and safe 4t' of July. He gave a shout out to the Chamber of Commerce for the awesome parade and fireworks. He advised of the Snohomish County Farmers Market Nutrition Program for individuals 60 and above or 55 and above for Native Americans. The program is a $40 food voucher that can be used at numerous farmer's markets throughout Snohomish County. As of last Wednesday, 300 vouchers remained. Community members can apply through the Snohomish County website. As the new COVID strains continue to spread, he urged the public to make safe choices, keep masks handy, get vaccinated, enjoy the outdoors and wear sunscreen. 12. MAYOR'S COMMENTS Mayor Nelson hoped everyone had a wonderful 4' of July and said it was great see so many people at the 0 parade and the number of participants including all the horses. He thanked the Chamber of Commerce, City c staff and volunteers for the team effort to organize it in such a short amount of time. He gave a special shout out to everyone who worked on enforcing illegal fireworks. Over a year ago, he presented a stronger > 0 fireworks ordinance to Council as the fireworks ordinance had not been updated in 25 years. The Council n approved the ordinance and the administration actively promoted the ordinance via a robust communication a strategy that included social media, yard signs, Public Works' digital signs, etc. Additional officers were deployed during the week leading up to July 4t'`, and additional citations were issued. The result was a 45% cm reduction in the number of fireworks complaints this year compared to last year and there were no fires as a result of fireworks. He thanked everyone who called in complaints and encouraged residents to continue w reporting fireworks. The Governor announced a statewide ban on outdoor burning through September due to the extreme fire danger. He reminded of the uptown market 4-9 p.m. on July 8' between Safeway and E the Edmonds Lutheran Church. 0 13. ADJOURN Q With no further business, the Council meeting was adjourned at 10:18 p.m. Edmonds City Council Draft Minutes July 6, 2021 Page 25 Packet Pg. 37 7.3.a Public Comment for 7/6/21 City Council Meeting: From: Natalie Seitz Sent: Tuesday, July 6, 20214:59 PM To: Council <Council@edmondswa.gov> Subject: Public notice errors and 7/6 council meeting Hello, Good Afternoon. I wanted to email to let you know that I will be unable to comment at tonight's meeting due to travel. I also want to make you aware of persistent public notice errors. I had used the meeting portal to look up the tree board meetings shortly after the emergency ordinance. The portal had shown them in the afternoon (a time when I cannot attend), I now understand that the notice was in error and that they are held in the evening. However when I tried to attend on July 2nd (as shown in the attached photo) it became clear that the meeting was on the 1st. I have also found errors with the posting of the planning board meetings. I am saddened and uncomfortable with the frequency of these posting errors as they are a barrier to public participation and transparency into what has been a planning process largely conducted in special committee (away from the public). I am also under the impression from the last council meeting that some council members may view the citizens tree board as a proxy for public participation. Such consideration of the tree board is false U because the board has a clearly stated goal to support tree regulation. I continue to hope that the o 76 council will undertake a robust public outreach effort associated with the maintenance tree regulations, > 0 that are currently being developed, especially in areas annexed in the 60s, 90s and SR99 coordinator a that will be primarily impacted by this regulatory effort. Q Thank you for your time and consideration of these comments. I am also happy to talk with any council member to discuss the pitfalls and impacts of tree regulations. o 0 LU Thank you, c as Natalie Seitz E c� Q Edmonds City Council Draft Minutes July 6, 2021 Page 26 Packet Pg. 38 7.3.a From: Ken Reidy N Sent: Tuesday, July 6, 2021 5:55 AM o To: Public Comment (Council) <publiccomments@edmondswa.gov>; Public Comment (Council) w <publiccomments@edmondswa.gov> c as Cc: Nelson, Michael <Michael.Nelson@edmondswa.gov>; Council <Council@edmondswa.gov>; E Judge, Maureen <Maureen.Judge@edmondswa.gov>; Lien, Kernen c <Kernen.Lien@edmondswa.gov> Q Subject: Public Comments for the July 6, 2021 City Council Meeting City Staff is requesting adoption of the draft Ordinance and associated Attachment A included in the July 6, 2021 Agenda Packet updating the City's tree regulations. The related discussion references highly flawed Ordinance 4218, an Ordinance the City Council may want to repeal. One thing we know about highly flawed Ordinance 4218 is that the City is acting like it was effective immediately on March 2, 2021. Edmonds City Council Draft Minutes July 6, 2021 Page 27 Packet Pg. 39 7.3.a Why is the City treating Ordinance 4218 as an Emergency Ordinance but not treating Ordinance 4220 and this new proposed ordinance as Emergency Ordinances? Why the inconsistency? The new proposed Ordinance claims that this Ordinance is an exercise of a power specifically delegated to the City legislative body and is not subject to referendum. Please request specific details supporting this claim. Doing so will help to build knowledge in this area. As I emailed Council on April 2, 2021: Please make sure what is and isn't subject to referendum is explained in detail to City Council and the public. This can be a confusing area and it would help all if a solid, detailed explanation is provided. From this point in time forward, I think City Council would be wise to require the details whenever the author of an Ordinance claims that an Ordinance is an exercise of a power specifically delegated to the City legislative body and is not subject to referendum. Thank you for making this standard practice from now on. I hope all want to avoid effective date mistakes in the future. c Please also read this complete draft Ordinance and associated Attachment A with great care a looking for errors. I considered doing so but an error I have brought to Council and City Staff's attention multiple times is still included in this latest proposal. Please read this proposal very carefully and make sure it contains no additional errors. Our Code already includes plenty of errors and we certainly do not want to adopt new Code v containing errors. o 76 As the error I have previously brought to your attention is such an obvious error and as I have i pointed it out in detail, it makes me wonder if City Council and City Staff are reading citizen Q emails and Public Comments for Council Meetings. N How hard would it have been to have read all public comments submitted in writing out loud o during Council Meetings? Such comments were limited to 450 words. w As I've told you on multiple occasions, the Governor's March 24, 2020 proclamation states meetings must provide the ability for all persons attending to hear each other at the same time. I believe public comments submitted in writing should have been heard by all at the time of the related meeting. a From: Toni Turley Sent: Saturday, July 3, 2021 10:53 PM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Civic Park Contract Approval Council Members, Edmonds City Council Draft Minutes July 6, 2021 Page 28 Packet Pg. 40 7.3.a I've lived in Edmonds for about 30 years. For most of those years I've looked out onto Civic Field from my home. After the land was purchased by the city from the school district in 2015, 1 was thrilled to see plans taking shape for the Civic Field acreage, with enthusiastic community involvement during meetings at the Plaza Room and in Council Chambers. That input led to an outstanding master plan for a public recreational space that addressed many and diverse requests from community members, and that could benefit folks of all ages. It's been over four years since Council approved the master plan. The land is already purchased, funding for the majority of the cost is in place, and significant time has been invested thus far with testing, planning, funding, etc. I am not surprised that construction costs have increased over the years during which this project has been delayed. I believe that it's time to move forward with this project. I support a Council vote to award the contract to A-1 Landscaping to begin work on the basic master plan, and to approve additional funds to cover the shortfall. Thank you for your consideration. Toni Turley Edmonds, WA From: Lucinda m Sent: Saturday, July 3, 2021 5:53 PM o To: Council <Council@edmondswa.gov>; Public Comment (Council) w <publiccomments@edmondswa.gov> c Subject: Civic park renovation E Hello, a I live in Edmonds and my "backyard " is Civic park. I attended the open houses and some council meetings regarding the renovation of this amazing piece of property. I watched with excitement when the old grandstand came down and looked forward to seeing more progress on the park renovation. It makes sense that the costs have gone up considering it has taken longer to get started on this project. Even with cost going up, I strongly encourage council to vote yes on going forward with this project. I want to see this project happen, even if it means finding ways to cut costs or perhaps work in phases until it's completed. This project is very important to our community. Sincerely, Lucinda McMahan Edmonds City Council Draft Minutes July 6, 2021 Page 29 Packet Pg. 41 7.3.a From: Darleen Atik Sent: Saturday, July 3, 2021 9:07 AM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Civic Field July 3, 2021 Dear Members of the City Council, As a condominium owner living on Daley Street I am writing to encourage all City Council members to move forward with the Civic Park project. Having had the opportunity to attend public meetings during the design project phases I have witnessed the strong public support for the completion of this project. It is time to approve the contract, provide any additional funding necessary, and follow through on the completion of another wonderful addition to the city of Edmonds. Respectfully submitted, Darleen Atik From: Barry Ehrlich v Sent: Friday, July 2, 2021 7:25 PM ° 76 To: Council <Council@edmondswa.gov> 'o L Cc: Public Comment (Council) <publiccomments@edmondswa.gov> a Subject: Civic Park Q N t0 July 2, 2021, c w Dear members of the City Council, E I am writing to support the ongoing, but long delayed, effort to remake the Civic Center Park a and I encourage you to award a construction contract to low bidder A-1 Landscaping and a Construction. I also support the approval of additional funding necessary to build the park. The Civic Park project has vast public support as shown by the multitudes of citizens who participated in public meetings for over two years in the planning process. In fact, I would venture that the Civic Park project generated more public involvement than any other single issue in Edmonds of the last few decades. You have an opportunity to build a unique, spectacular park for Edmonds' citizens of today and long into the future — a place with amenities attractive to people of all ages and interests. And I am particularly excited about the new landscaping! Edmonds City Council Draft Minutes July 6, 2021 Page 30 Packet Pg. 42 7.3.a This is the time to make the investment for Edmonds' future! Please support this project. Thank you. Sincerely, Barry Ehrlich From: Phyllis Grant Sent: Friday, July 2, 2021 9:59 AM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Civic Park Construction Dear City Council, Please allow this email to serve as my support for the construction of Civic Park. The construction will happen right in my backyard, and despite the associated noise and disruption, I still believe the Park is a necessary and welcome addition to our community. Kind Regards, Phyllis Grant Edmonds, WA 98020 r N From: Lucile Loree 0 Sent: Friday, July 2, 2021 9:12 AM w w To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Civic Park bid r a Dear Council Members, I am writing to support your moving ahead with Civic Park construction. I applaud the council's perseverance in continuing to work through all the obstacles that have come up. Now there is a contractor, A-1 Landscaping, who looks like they will do a great job. I have looked at their website and they have been in business a long time and have completed some impressive looking projects. I think they will make a beautiful park for Edmonds. The completion of that park, with all the careful thought that has gone into it, will make a statement on behalf of Edmonds. It will say: This is who we are, a community that can build Edmonds City Council Draft Minutes July 6, 2021 Page 31 Packet Pg. 43 7.3.a beautiful things and that welcomes all, no matter your age or background or ability, all are welcome to come and enjoy our town. I urge the council to go ahead with approving the contractor and the funding to complete Civic Park. Sincerely, Lu Loree 20Till a7errV[1role] 071111 Sent: Thursday, July 1, 20214:12 PM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Approval of Civic Park bid & additional funding Dear City Council, The attached letter is to express my support for pushing forward on Civic Park construction. I appreciate your past support for the park, and please know that a large segment of the public is behind you as you move to approve the successful contractor and funds necessary to begin construction. Q Your yes vote on these items shows the council's strength in staying the course on an important long-term capital project like this one. Yes! We support you! c w Regards, Pat Woodell as E July 1, 2021 a Dear members of City Council, The Civic Park project has been in the making for more than 10 years. Like most capital projects, funding has been crafted from a series of grants, general fund pledges, loans, and contributions by civic organizations over the years. This building block commitment to funding shows the solid work that has been contributed by city residents and organizations who believe in this project and are counting on the City Council to put the finishing touches on the process so construction can begin. Civic Park is a flagship project for the City and its residents. There has been overwhelming public support for the Civic Park project. Hundreds of people participated in public meetings during the project's two-year design process. The Advisory Edmonds City Council Draft Minutes July 6, 2021 Page 32 Packet Pg. 44 7.3.a Committee worked diligently with City parks' representatives in working out ideas and addressing public concerns. This has been the largest turnout for any public project I have seen. When completed, Civic Park will offer a variety of benefits to people all over the City of Edmonds, not just people in the Edmonds bowl. Planned events and activities for the park will be suitable for people from all walks of life. The playground —for example --is one of the few in the region that will be designed for children with mobility challenges. As such, it will be a draw for families outside the City. A sports field is included in the design and will continue to support intra-mural competition throughout the region. Planned amenities for the Park appeal to people of all ages. The six petanque courts in the park plan --a draw for older people --are next to the skate park filled with young skaters. Walking paths are designed for people of all ages, and the skate park is a draw for skaters from all over the City. This intergenerational design plan hits the bulls eye in park design and will be a huge draw for all types of future sports activities. In fact, the Park's planned amenities will generate a variety of new public relations opportunities for the City. The Park will be capable of hosting future events that can generate more income for the City and its residents. In addition to the Taste of Edmonds, Oktoberfest, July 4 fireworks and similar events, new events will draw people into the City, increasing revenues. In short, there is only an upside to completing a project that has been years in the making. The City Council is just steps away from validating the public's strong support for completing Civic Park. I urge you to approve the contract to complete work on Civic Park along with any additional funding needed to take these final steps. Respectfully, Pat Woodell From: James welsh Sent: Thursday, July 1, 2021 1:29 PM To: Council <Council@edmondswa.gov> Cc: Publiccoment@edmondswa.gov Subject: Civic Park contract approval Council Members, r N O O ti O W C E r a To date, the Civic Park project represents an exemplary and outstanding community -wide effort that has been supported throughout our community.. To let the project go unfinished or postponed indefinitely would be a sad community -wide setback. Edmonds City Council Draft Minutes July 6, 2021 Page 33 Packet Pg. 45 7.3.a Fiscal considerations will always be a factor in Council decision making. However, some projects have such an immediate and long-range benefits to a very large number of cross generational citizens that such impact compels an affirmative decision. Civic Park is one of those compelling projects. I fully support approval of the A-1 Landscaping contract. Also, I urge the Council to approve the additional funding needed to cover project increases. James M Welsh From: Kathy Brewer Sent: Thursday, June 24, 2021 1:10 PM To: Hope, Shane <Shane.Hope@edmondswa.gov>; Council <Council@edmondswa.gov>; Nelson, Michael <Michael.Nelson @edmondswa.gov>; LaFave, Carolyn <Carolyn.LaFave@edmondswa.gov>; Chave, Rob <Rob.Chave@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Climate Action Plan To Shane Hope, Council Members, Mayor Nelson, and Rob Chave and Planning Department, Edmonds can do its part to reduce impact on the climate by not adopting the Housing Commission Proposals -- not up -zoning, not eliminating single family housing, and not i increasing density, traffic, and pollution. When the City allows developers to clear cut trees and Q cover existing single family lots with buildings and pavement, they take away open space, trees and vegetation that cool and clean the air. It's all the development and the pollution that 0 comes with it that affects our climate and environment. The real difference we can make is in c YOUR hands. I hope that you will all do the right thing for Edmonds, our citizens, the climate w and the environment and not support up -zoning and overdevelopment of our charming, special city. c� Sincerely, a Kathy Brewer From: Sue Hoekstra Sent: Wednesday, June 23, 2021 2:21 PM To: Council <Council@edmondswa.gov> Cc: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Single Family Zoning Edmonds City Council Draft Minutes July 6, 2021 Page 34 Packet Pg. 46 7.3.a Distinguished Members of Edmonds City Council, These are comments I prepared for presentation at last night's (June 22, 2021) city counsel meeting. Since the public comment period was cancelled and I was not able to read it, I am sending it on to you today. I hope you will thoughtfully consider my two main points in preparation for tomorrow's special housing study session. Please, for the reasons I outlined here as well as many more regarding the esthetics of our unique city, please do not change our single family zoning. Thank you for the conscientious work you do to preserve the special character of our beautiful Edmonds. Regards, Susan Hoekstra Attached letter: S a a� To Mayor Nelson and members of Edmonds City Council: (It was intended that these comments would be read to the city council at the June 22, 2021 0 meeting. However, the public comment time was eliminated at the last minute so it is being v submitted this way.) ° 76 My two comments are regarding the proposed changes in our single family housing and zoning 0 a policies: Q 1. Negative Environmental impact: Edmonds is a rare and unique waterfront city on Puget Sound. It is geographically located c downslope from the heavily developed uplands of Snohomish County which has lately created w far more pollution and runoff, much of which runs downhill into our beautiful city. a) The result for Edmonds is that we have and will continue to experience more flooding and negative impact on our shared watershed. Many citizens of Edmonds have already taken notice a and are doing their part to stop this polluted runoff by planting trees, other vegetation and even creating rain gardens to filter the water before it finally enters and negatively impacts Puget Sound. Edmonds finds itself the last line of defense against such an assault on the waterways and the unfortunate recipient of the polluted uphill runoff. How can we ever even consider adding to the environmental damage being carelessly done throughout the region? This is our chance to take a stand and refuse to take part in the same kind of mindless permanent damage being done around us to our home town. Edmonds City Council Draft Minutes July 6, 2021 Page 35 Packet Pg. 47 7.3.a We are a tiny plot of land in the global picture but we still have a responsibility to do our part and not contribute to environmental degradation. Our existing single family zoning has allowed the necessary open space for the vegetation and gardens which are key ingredients in maintaining our healthy environment and ecosystem. Destroying that open space and adding more people will permanently destroy the fundamental global environmental responsibility we should be retaining. 2. Purpose for adding additional population being defeated: The reason given for adding more population to our city is to provide more affordable housing for the missing middle. In the past, the way many first-time home buyers bought homes was to buy a small, old house, fix it up, and gradually work their way up to something larger. But now, those buyers are being outbid by those who can readily afford to pay many thousands of dollars over the asking price and whose intent is to tear the house down, develop that land and sell the resulting multi -family homes for much more than the original house sold for. We are defeating the whole purpose we so proudly think we are helping and would be doing real damage to the esthetic charm and environmental conditions which are already in place. For these reasons, and others, my husband Duane and Susan Hoekstra are opposed to changing our existing single family zoning. Duane and Susan Hoekstra From: Karen Haase Herrick r Sent: Wednesday, June 23, 2021 9:57 AM C14 To: Public Comment (Council) <publiccomments@edmondswa.gov> c Subject: Process for Considering ECHC Recommendations w w c a� My name is Karen Haase Herrick. I have lived in Edmonds since 1989. 1 had the honor to serve E as one of the 15 commissioners on the Edmonds Citizens Housing Commission which completed its work January, 2021. My comments are meant to build on email comments sent to you a already by another commissioner, several community groups and those made in online news forums. I underscore the need to establish a vision of the future for Edmonds and guiding principles that would bring that vision to life as well as serve as the guideposts for considering each of the 15 ECHC recommendations. The commissioners on the ECHC were inundated with many theoretical ideas to address housing issues in Edmonds. We were also encouraged to expand our initial considerations for affordable housing to change the focus to "equity" in housing. We were offered many articles on theoretical approaches to increase the amount of missing middle housing and affordable housing for those living on less than 80% of the Area Median Income [AMI]. I keep stressing the word "theoretical" for a reason. And that reason is that I have continued to follow housing Edmonds City Council Draft Minutes July 6, 2021 Page 36 Packet Pg. 48 7.3.a issues around the country as well as this area. While still working on the ECHC, I searched for any research showing that theoretical options truly produced more missing middle housing. I found none. I have continued to look for research that documents added inventory of lower cost housing by up -zoning to allow for DADUs, duplexes, triplexes, and quadruplexes. I still have found none. What I have found is articles only reporting on DADUs being built that disrupt the look and feel of the areas in which they are built such as in Seattle, Ballard, and San Diego. Residents in these cities report frustration with the increased flow in traffic, noise, and architectural imbalance. This weekend, on the last page of PacificNW magazine, a duplex in Kirkland was listed for sale for $2.6 million - that computes out to something less than affordable to the "missing middle" potential homeowner. I cite this information to show that even anecdotal reporting does not substantiate the claim that these types of changes to Edmonds' essential character will achieve the stated objective of "equity" housing or providing affordable "missing middle" housing. To be clear, I believe that anecdotal and theoretical discussions of housing types are not enough to over -ride citizen concerns about infrastructure and crowding and allow for up -zoning that will disrupt all single-family neighborhoods in Edmonds. I am asking the Edmonds City Council members and Mayor Nelson to take a deep breath during this study session on June 24. Please do these two things: • Request that all survey results with comments gathered during the life of the ECHC be provided to council members so that you can read for yourself what the residents of Edmonds have to say about the proposed recommendations. • Request - no demand - that city staff provide you with all research on up -zoning that Q shows outcomes of efficacy or lack of same through scientifically conducted research N across the nation. 0 1-1 W You really should not have to ask for the above data, but it appears you need to. If there is no c research showing that up -zoning truly results in more affordable housing, that should tell you something, should it not? Please do not go forward with theoretical ideas simply because "everyone else is doing it" if there is no data to support its efficacy. If the public does not a support it and it does not produce expected outcomes documented by research, then why up - zone? Thank you for the opportunity to share one perspective on this process for moving forward. Respectfully, Karen Haase Herrick Edmonds City Council Draft Minutes July 6, 2021 Page 37 Packet Pg. 49 7.4 City Council Agenda Item Meeting Date: 07/13/2021 Approval of claim checks. Staff Lead: Dave Turley Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #248008 through #248094 dated July 8, 2021 for $442,803.63. Staff Recommendation Approval of claim checks. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 07-08-21 FrequentlyUsedProjNumbers 07-08-21 Packet Pg. 50 vchlist 07/08/2021 7:19:04AM Bank code : usbank Voucher Date Vendor 248008 7/8/2021 076040 911 SUPPLY INC Voucher List City of Edmonds Invoice INV-2-11314 248009 7/8/2021 074306 AMWINS GROUP BENEFITS INC 31686 248010 7/8/2021 069751 ARAMARK UNIFORM SERVICES 248011 7/8/2021 078097 ARMSTEAD CONSULTING INC 248012 7/8/2021 001795 AUTOGRAPHICS 6560000068946 656000068949 iE 83604 PO # Description/Account INV-2-11314 - EDMONDS PD - SAUI` JUMPSUIT ALTERATIONS 001.000.41.521.22.24.00 10.1 % Sales Tax 001.000.41.521.22.24.00 Total JULY PREMIUMS FIRE LEOFF 1 617.000.51.589.40.23.00 POLICE LEOFF 1 009.000.39.517.20.23.00 Total WWTP: UNIFORMS,TOWELS+MATT Mats/Towels $47.88 + $4.99 tax 423.000.76.535.80.41.00 Uniforms: 3 Lab Coats $0.17 each = 423.000.76.535.80.24.00 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 10.4% Sales Tax 001.000.66.518.30.24.00 Total EQUITY & SOCIAL JUSTICE CONSL EQUITY & SOCIAL JUSTICE CONSL 001.000.22.518.10.41.00 Total E182PO - INSTALL GRAPHICS ON F E182PO - INSTALL GRAPHICS ON F 511.100.77.594.48.64.00 10.4% Sales Tax 7.4.a Page: 1 Page: 1 Packet Pg. 51 vchlist 07/08/2021 7:19:04AM Bank code : usbank Voucher Date Vendor 248012 7/8/2021 001795 AUTOGRAPHICS 248013 7/8/2021 070305 AUTOMATIC FUNDS TRANSFER Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 511.100.77.594.48.64.00 Total 121380 OUT SOURCING OF UTILITY BILLS UB Outsourcing area Printing 2440 422.000.72.531.90.49.00 UB Outsourcing area Printing 2440 421.000.74.534.80.49.00 UB Outsourcing area Printing 2440 423.000.75.535.80.49.00 UB Outsourcing area Postage 2440 421.000.74.534.80.42.00 UB Outsourcing area Postage 2440 423.000.75.535.80.42.00 10.25% Sales Tax 422.000.72.531.90.49.00 10.25% Sales Tax 421.000.74.534.80.49.00 10.25% Sales Tax 423.000.75.535.80.49.00 121395 OUT SOURCING OF UTILITY BILLS UB Outsourcing area Printing 1744 422.000.72.531.90.49.00 UB Outsourcing area Printing 1744 421.000.74.534.80.49.00 UB Outsourcing area Printing 1744 423.000.75.535.80.49.00 UB Outsourcing area Postage 1744 421.000.74.534.80.42.00 UB Outsourcing area Postage 1744 423.000.75.535.80.42.00 10.25% Sales Tax 422.000.72.531.90.49.00 10.25% Sales Tax 7.4.a Page: 2 Page: 2 Packet Pg. 52 vchlist 07/08/2021 7:19:04AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 248013 7/8/2021 070305 AUTOMATIC FUNDS TRANSFER (Continued) 421.000.74.534.80.49.00 10.25% Sales Tax 423.000.75.535.80.49.00 121430 OUT SOURCING OF UTILITY BILLS UB Outsourcing area Printing 438 422.000.72.531.90.49.00 UB Outsourcing area Printing 438 421.000.74.534.80.49.00 UB Outsourcing area Printing 438 423.000.75.535.80.49.00 UB Outsourcing area Postage 438 421.000.74.534.80.42.00 UB Outsourcing area Postage 438 423.000.75.535.80.42.00 10.25% Sales Tax 422.000.72.531.90.49.00 10.25% Sales Tax 421.000.74.534.80.49.00 10.25% Sales Tax 423.000.75.535.80.49.00 Total 248014 7/8/2021 001835 AWARDS SERVICE INC 15351 DISCOVERY STAFF NAME BADGES DISCOVERY STAFF NAME BADGES 001.000.64.571.23.24.00 10.5% Sales Tax 001.000.64.571.23.24.00 Total 248015 7/8/2021 075217 BASLER, ANTHONY 60282 SPANISH XZ0244518 SPANISH XZ0244518 001.000.23.512.50.41.01 Total: 248016 7/8/2021 075662 BC BOOKWORLD 2106025 WOTS AD 7.4.a Page: 3 Page: 3 Packet Pg. 53 vchlist 07/08/2021 7:19:04AM Voucher List City of Edmonds 7.4.a Page: 4 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248016 7/8/2021 075662 BC BOOKWORLD (Continued) WOTS AD 117.100.64.573.20.41.40 508.5E Total: 508.5E 248017 7/8/2021 002258 BENS EVER READY 20774 UNIT 284 - YEARLY SERVICE & RE( UNIT 284 - YEARLY SERVICE & RE( 511.000.77.548.68.48.00 145.0( 10.4% Sales Tax 511.000.77.548.68.48.00 15.0� Total : 160.05 248018 7/8/2021 074307 BLUE STAR GAS 1258448 FLEET - AUTO PROPANE 634.30 GF FLEET - AUTO PROPANE 634.30 GF 511.000.77.548.68.34.12 1,203.6, 1259322 FLEET - AUTO PROPANE 547.70 GF FLEET - AUTO PROPANE 547.70 GF 511.000.77.548.68.34.12 1,040.1 £ Total : 2,243.8( 248019 7/8/2021 073760 BLUELINE GROUP LLC 21425 E4FE EOJA EOGA SERVICES THRU E4FE EOJA EOGA SERVICES THRU 422.000.72.594.31.41.00 219.7E E4FE EOJA EOGA SERVICES THRU 421.000.74.594.34.41.00 10,602.2E E4FE EOJA EOGA SERVICES THRU 423.000.75.594.35.41.00 27,080.2( Total: 37,902.2( 248020 7/8/2021 075342 BORUCHOW ITZ, ROBERT 07052021 MAY - JUNE PUBLIC DEFENSE SEP MAY - JUNE PUBLIC DEFENSE SEP 001.000.22.518.10.41.00 1,404.1 , Total : 1,404.1, 248021 7/8/2021 069454 BOSS CONSTRUCTION INC E4FE PMT10 E4FE PMT #10 THRU 5/31/2021 E4FE PMT #10 THRU 5/31/2021 Page: 4 Packet Pg. 54 vchlist 07/08/2021 7:19:04AM Bank code : usbank Voucher Date Vendor 248021 7/8/2021 069454 BOSS CONSTRUCTION INC 248022 7/8/2021 077243 BPAS 248023 7/8/2021 072005 BROCKMANN, KERRY 248024 7/8/2021 065565 BUD CLARY CHEVROLET 248025 7/8/2021 076240 CADMAN MATERIALS INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 422.000.72.594.31.65.20 E4FE RET #10 422.000.223.400 Tota I : 1000777712 PARTICIPANT FEES - JUNE PARTICIPANT FEES - month 001.000.39.518.61.49.00 PARTICIPANT FEES - month 111.000.68.542.61.49.00 PARTICIPANT FEES - month 421.000.74.534.80.49.00 PARTICIPANT FEES - month 422.000.72.531.90.49.00 PARTICIPANT FEES - month 423.000.75.535.80.49.00 PARTICIPANT FEES - month 423.000.76.535.80.49.00 PARTICIPANT FEES - month 511.000.77.548.68.49.00 PARTICIPANT FEES - month 001.000.41.521.22.23.00 Tota I : 9823 YOGA 9823 ONLINE YOGA INSTRUCTION 9823 ONLINE YOGA INSTRUCTION 001.000.64.571.27.41.00 Total 3MN154 N154 E186TP - 2021 FORD RANGER E186TP - 2021 FORD RANGER 511.100.77.594.48.64.00 Total 5770174 ROADWAY - ASPHALT & ASPHALT E 7.4.a Page: 5 Page: 5 Packet Pg. 55 vchlist 07/08/2021 7:19:04AM Voucher List City of Edmonds 7.4.a Page: 6 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248025 7/8/2021 076240 CADMAN MATERIALS INC (Continued) ROADWAY - ASPHALT & ASPHALT 1 111.000.68.542.31.31.00 265.3' 10.1 % Sales Tax 111.000.68.542.31.31.00 26.8( Tota I : 292.1: 248026 7/8/2021 065309 CAMPBELL PET COMPANY 0385784-IN INV 0385784-IN - EDMONDS PD A/C 4-6" CATCH POLE 001.000.41.521.70.35.00 121.0( MESH STRETCHER W/STRAPS 001.000.41.521.70.35.00 90.0( Freight 001.000.41.521.70.35.00 11.6E 10.4% Sales Tax 001.000.41.521.70.35.00 23.1 E Total: 245.81 248027 7/8/2021 070088 CASCADIA CONSULTING GROUP 7813 DEV SVCS PROF SVCS Cascadia Consulting- 001.000.62.524.10.41.00 6,008.5- Total : 6,008.51 248028 7/8/2021 003510 CENTRAL WELDING SUPPLY CG98891 PM: YOST POOL CARBON DIOXIDE PM: YOST POOL CARBON DIOXIDE 001.000.64.576.80.31.00 262.9E 10.4% Sales Tax 001.000.64.576.80.31.00 27.3E LY305067 PM: SPRAY PARK CARBON DIOXIDI SPRAY PARK CARBON DIOXIDE 001.000.64.576.80.31.00 115.4E 10.4% Sales Tax 001.000.64.576.80.31.00 12.0, LY305409 PM: SPRAY PARK CARBON DIOXIDI SPRAY PARK CARBON DIOXIDE 001.000.64.576.80.31.00 80.9E Page: 6 Packet Pg. 56 vchlist 07/08/2021 7:19:04AM Voucher List City of Edmonds 7.4.a Page: 7 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248028 7/8/2021 003510 CENTRAL WELDING SUPPLY (Continued) 10.4% Sales Tax 001.000.64.576.80.31.00 8.4, RN06210989 WWTP: 6/2021 CYLINDER RENTAL - nitrogen, oxygen, carbon monoxide 423.000.76.535.80.31.00 142.7E 10.4% Sales Tax 423.000.76.535.80.31.00 14.8E Total : 664.8: 248029 7/8/2021 074537 CITY OF BELLEVUE 39722 DEV SVCS SUBSCRIPTION City of Bellevue- 001.000.62.524.10.49.00 5,900.9E Total: 5,900.9E 248030 7/8/2021 064369 CODE PUBLISHING CO 69678 CITY CODE city code 001.000.25.514.30.41.00 810.0( 10.4% Sales Tax 001.000.25.514.30.41.00 84.2, 69826 STANDARD WEB HOSTING standard web hosting 001.000.25.514.30.41.00 480.0( 70028 CITY WEB UPDATES city web updates 001.000.25.514.30.41.00 108.7E 10.4% Sales Tax 001.000.25.514.30.41.00 9.3( Total : 1,492.3E 248031 7/8/2021 075384 CONOM, DEREK 2881 COE VS. BRITTNEY BLACK NO. 1A( COE VS. BRITTNEY BLACK NO. 1A( 001.000.22.518.10.41.00 2,406.2E Total : 2,406.2E 248032 7/8/2021 065683 CORRY'S FINE DRY CLEANING JUNE 2021 JUNE 2021 DRYCLEANING - EDMOI Page: 7 Packet Pg. 57 vchlist 07/08/2021 7:19:04AM Voucher List City of Edmonds 7.4.a Page: 8 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248032 7/8/2021 065683 CORRY'S FINE DRY CLEANING (Continued) JUNE 2021 DRYCLEANING CHARGI 001.000.41.521.22.24.00 326.7 , Total: 326.71, .. 248033 7/8/2021 072786 CTS LANGUAGE LINK 187799 MONGOLIAN - 9Z0160300 N MONGOLIAN - 9Z0160300 t 001.000.23.512.50.41.01 25.5E U 189850 MONGOLIAN - 9Z0160300 MONGOLIAN - 9Z0160300 001.000.23.512.50.41.01 28.6E o 191848 MONGOLIAN - 9Z0160300 'R MONGOLIAN - 9Z0160300 0 0 001.000.23.512.50.41.01 35.7( Q. Total: 89.8E Q 248034 7/8/2021 006200 DAILY JOURNAL OF COMMERCE 3369368 EOFB INVITATION TO BID N EOFB INVITATION TO BID 00 422.000.72.594.31.41.00 0 761.1( 9 Total: 761.1( o N E 248035 7/8/2021 074444 DATAQUEST LLC 15316 JUNE BACKGROUND CHECKS JUNE BACKGROUND CHECKS 001.000.22.518.10.41.00 602.7.E Total: 602.7E t 248036 7/8/2021 078419 DIAMOND PARKING WF015 06.2021 306 MAIN STREET PARKING RENT/ @ 306 MAIN STREET PARKING RENT/ r Q 001.000.61.558.70.49.00 1,400.0( Total : 1,400.0( 248037 7/8/2021 064531 DINES, JEANNIE 21-4095 CITY COUNCIL MINUTES 6/22 AND city council meeting minutes 6/22 6/2. 001.000.25.514.30.41.00 651.6( Tota I : 651.6( 248038 7/8/2021 007675 EDMONDS AUTO PARTS 00010116690 CEMETERY SUPPLIES: ANTIFREE2 Page: 8 Packet Pg. 58 vchlist 07/08/2021 7:19:04AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 248038 7/8/2021 007675 EDMONDS AUTO PARTS (Continued) 248039 7/8/2021 073910 EDMONDS COMMUNITY SOLAR COOP 07012021 PO # Description/Account CEMETERY SUPPLIES: ANTIFREE2 130.000.64.536.50.31.00 10.4% Sales Tax 130.000.64.536.50.31.00 Total SOLAR POWER SYSTEM - EDMONI Purchase Solar Power System - Fran 001.000.66.518.30.48.00 Total 248040 7/8/2021 076610 EDMONDS HERO HARDWARE 2394 PM: GARDEN SPRAYER PM: GARDEN SPRAYER 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 2406 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 2409 PM SUPPLIES: KID ALERT WARNIN PM SUPPLIES: KID ALERT WARNIN 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 2417 SEWER - SUPPLIES/ JET NOZZLE SEWER - SUPPLIES/ JET NOZZLE 423.000.75.535.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 2419 PM SUPPLIES: PRIMER, SPRAYCH/ PM SUPPLIES: PRIMER, SPRAYCH/ 001.000.64.576.80.31.00 10.4% Sales Tax 7.4.a Page: 9 Amoun E R 5,000.0( Z 5,000.0( o 1.81 N 00 0 r- 31.7E N E 3.3( .2 a: c 61.0E E t U 6.3E° r Q 36.7E 3.8, Page: 9 Packet Pg. 59 vchlist 07/08/2021 7:19:04AM Voucher List City of Edmonds 7.4.a Page: 10 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248040 7/8/2021 076610 EDMONDS HERO HARDWARE (Continued) 001.000.64.576.80.31.00 9.2E Total: 261.2E 248041 7/8/2021 008705 EDMONDS WATER DIVISION 7-05276 CEMETERY SEWER & STORM 820 CEMETERY SEWER & STORM 820 130.000.64.536.50.47.00 245.3' Total : 245.X 248042 7/8/2021 009350 EVERETT DAILY HERALD EDH920776 P&R: 2022 PROS PLAN RFQ ADS P&R: 2022 PROS PLAN RFQ ADS: 2 001.000.64.571.21.41.40 58.8( EDH930360 ORDIANCE 4223-4225 city ordinance 4223-4225 001.000.25.514.30.41.40 43.4( EDH930985 ORDINANCE 4226 city ordinance 4226 001.000.25.514.30.41.40 18.2( Tota I : 120.4( 248043 7/8/2021 009815 FERGUSON ENTERPRISES INC 0998548 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 1,183.4E 10.4% Sales Tax 421.000.74.534.80.31.00 123.0E Tota I : 1,306.5: 248044 7/8/2021 071998 FOSTER, KELSEY BID-8454 BID/ED! ARTICLES MAY & JUNE 20', BID/ED! ARTICLES MAY & JUNE 20', 140.000.61.558.70.41.00 600.0( Total : 600.0( 248045 7/8/2021 071467 GATEWAY PET MEMORIAL WA70014-1-0046 INV WA70014-1-0046 - EDMONDS PI DISPOSAL OF 2 ANIMAL REMAINS 001.000.41.521.70.41.00 26.6( Tota I : 26.6( Page: 10 Packet Pg. 60 vchlist 07/08/2021 7:19:04AM Voucher List City of Edmonds 7.4.a Page: 11 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 248046 7/8/2021 077090 GOVSPEND 72958 GOVSPEND - PURCHASING SOFTV Govspend Software Subscription - 421.000.74.534.80.49.00 500.0( Govspend Software Subscription - 423.000.75.535.80.49.00 500.0( Govspend Software Subscription - m 001.000.65.518.20.49.00 500.0( U Govspend Software Subscription - E 422.000.72.531.90.49.00 500.0( 'R Govspend Software Subscription - z 111.000.68.542.90.49.00 500.0( O Govspend Software Subscription - 001.000.66.518.30.49.00 500.0( o Govspend Software Subscription - a 511.000.77.548.68.49.00 500.0( Q Total: 3,500.0( N 248047 7/8/2021 012560 HACH COMPANY 12511439 WWTP: PO 580 COD STD SOLN, AN 00 0 PO 580 COD STD SOLN, AMMONIA, c 423.000.76.535.80.31.00 1,566.6E y 10.4% Sales Tax E 423.000.76.535.80.31.00 162.9, To 12515074 WWTP: PO 580 AMMONIA a ; PO 580 AMMONIA m 423.000.76.535.80.31.00 62.1 E 10.4% Sales Tax U 423.000.76.535.80.31.00 6.4, r 12516428 WWTP: PO 580 NUTRIENTS, AMPU Q PO 580 NUTRIENTS, AMPULE, SYR 423.000.76.535.80.31.00 547.7 10.4% Sales Tax 423.000.76.535.80.31.00 56.9E Total : 2,402.95 248048 7/8/2021 012900 HARRIS FORD INC FOCS539865 UNIT 193 - SERVICE & REPAIRS UNIT 193 - SERVICE & REPAIRS Page: 11 Packet Pg. 61 vchlist 07/08/2021 7:19:04AM Voucher List City of Edmonds 7.4.a Page: 12 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248048 7/8/2021 012900 HARRIS FORD INC (Continued) 511.000.77.548.68.48.00 764.0( 10.5% Sales Tax 511.000.77.548.68.48.00 80.2, Tota I : 844.2, 248049 7/8/2021 013500 HINGSON, ROBERT 39 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 20.5, REIMBURSEMENT 009.000.39.517.20.29.00 2,850.0( Total: 2,870.5, 248050 7/8/2021 067862 HOME DEPOT CREDIT SERVICES 3074120 WWTP: PO 487 SUP LINES & ANGL PO 487 SUP LINES & ANGLE VALVE 423.000.76.535.80.31.00 29.9( 10.3% Sales Tax 423.000.76.535.80.31.00 3.0£ 4073948 WWTP: PO 487 AIR CONDITIONER PO 487 AIR CONDITIONER - picked 423.000.76.535.80.35.00 229.0( 10.3% Sales Tax 423.000.76.535.80.35.00 23.5� Tota I : 285.5 , 248051 7/8/2021 075966 HULBERT, CARRIE BID-0521 ED BID/ED! PROGRAM MANAGER MAY BID/ED! PROGRAM MANAGER MAY 140.000.61.558.70.41.00 2,766.6� BID-0621 ED BID/ED! PROGRAM MANAGER JUN BID/ED! PROGRAM MANAGER JUN 140.000.61.558.70.41.00 2,766.6, Total : 5,533.3' 248052 7/8/2021 076488 HULBERT, MATTHEW STIEG ED2021-05 BID/ED! PHOTOGRAPHY MAY 2021 BID/ED! PHOTOGRAPHY MAY 2021 140.000.61.558.70.41.00 600.0( Page: 12 Packet Pg. 62 vchlist 07/08/2021 7:19:04AM Bank code : usbank Voucher Date Vendor 248052 7/8/2021 076488 HULBERT, MATTHEW STIEG 248053 7/8/2021 060165 HWA GEOSCIENCES INC 248054 7/8/2021 073548 INDOFF INCORPORATED Voucher List City of Edmonds Invoice PO # Description/Account (Continued) ED2021-06 BID/ED! PHOTOGRAPHY JUNE 202 BID/ED! PHOTOGRAPHY JUNE 202 140.000.61.558.70.41.00 Total: 31789 EOJA SERVICES THRU 6/23/2021 EOJA SERVICES THRU 6/23/2021 421.000.74.594.34.41.00 Total 3432950 COPY PAPER COPY PAPER - SHARED 001.000.61.557.20.31.00 COPY PAPER - SHARED 001.000.21.513.10.31.00 COPY PAPER - SHARED 001.000.22.518.10.31.00 10.4% Sales Tax 001.000.61.557.20.31.00 10.4% Sales Tax 001.000.21.513.10.31.00 10.4% Sales Tax 001.000.22.518.10.31.00 248055 7/8/2021 014940 INTERSTATE BATTERY SYSTEMS 300-10088653 248056 7/8/2021 072627 INTRADO LIFE & SAFETY INC 7013764 Total : FLEET - SUPPLIES/ BRAKE CLEAN FLEET - SUPPLIES/ BRAKE CLEAN 511.000.77.548.68.31.20 10.4% Sales Tax 511.000.77.548.68.31.20 Total MONTHLY 911 DATABASE MAINT Monthly 911 database maint 512.000.31.518.88.48.00 7.4.a Page: 13 Page: 13 Packet Pg. 63 vchlist 07/08/2021 7:19:04AM Voucher List City of Edmonds 7.4.a Page: 14 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 248056 7/8/2021 072627 072627 INTRADO LIFE & SAFETY INC (Continued) Total : 200.0( 248057 7/8/2021 066522 LAKESIDE INDUSTRIES INC 164320 WATER - EZ STREET ASPHALT WATER - EZ STREET ASPHALT 421.000.74.534.80.31.00 1,482.6( 10.1 % Sales Tax 421.000.74.534.80.31.00 149.7, Total : 1,632.3' 248058 7/8/2021 017135 LANDAU ASSOCIATES INC 0048434 WWTP: PROF SRV THRU 5/29/21 F PROF SRV THRU 5/29/21 FOR C51 423.100.76.594.39.41.00 4,215.0( Total: 4,215.0( 248059 7/8/2021 077253 MAYES TESTING ENGINEERS INC TF28451 E4MB FISHING PIER TESTING STAf E4MB FISHING PIER TESTING STAf 332.000.64.594.76.65.00 4,273.7( Total: 4,273.7( 248060 7/8/2021 068489 MCLOUGHLIN & EARDLEY GROUP INC 0256961 UNITS 818 & 342 - PARTS UNITS 818 & 342 - PARTS 511.000.77.548.68.31.10 1,130.9' 10.4% Sales Tax 511.000.77.548.68.31.10 117.6, Tota I : 1,248.5: 248061 7/8/2021 076983 MCMAHON, JANE WMS MCMAHON WALKABLE MAIN STREET PERFOF WALKABLE MAIN STREET PERFOF 001.000.64.571.22.41.00 300.0( Total : 300.0( 248062 7/8/2021 078342 MICHEL, ROBIN PLN2021-0017 REFUND - PERMIT FEES PLN2021-0017 Conditional Use Pernrr 001.000.257.620 1,010.0( Total: 1,010.0( 248063 7/8/2021 076264 MONO ROOFTOP SOLUTIONS 26157 YOST PARK - ROOF/ GUTTER CLEF Page: 14 Packet Pg. 64 vchlist 07/08/2021 7:19:04AM Voucher List City of Edmonds 7.4.a Page: 15 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248063 7/8/2021 076264 MONO ROOFTOP SOLUTIONS (Continued) YOST PARK - ROOF/ GUTTER CLEF 001.000.66.518.30.48.00 1,230.0( 10.4% Sales Tax -71 001.000.66.518.30.48.00 127.9, u) 26164 CITY PARK BUILDING - ROOF REPP CITY PARK BUILDING - ROOF REPP m 001.000.66.518.30.48.00 23,358.0( E 10.4% Sales Tax R 001.000.66.518.30.48.00 2,429.2' U Total: 27,145.1; o 248064 7/8/2021 021983 MOTOR TRUCKS INC ME173079 UNIT 120 - PARTS/ OIL & FUEL FILT R 0 UNIT 120 - PARTS/ OIL & FUEL FILT Q. 511.000.77.548.68.31.10 227.9z Q 10.4% Sales Tax .. 511.000.77.548.68.31.10 23.7' N ME173162 UNIT 14 - PARTS c UNIT 14 - PARTS 511.000.77.548.68.31.10 0 717.0z N 10.4% Sales Tax E 511.000.77.548.68.31.10 74.5 T ME173179 UNIT 14 - PARTS (RETURNED) a ; UNIT 14 - PARTS (RETURNED) 511.000.77.548.68.31.10 m -238.3E E 10.4% Sales Tax U 511.000.77.548.68.31.10 -24.7� r ME173198 UNIT 14 - PARTS/ GASKETS Q UNIT 14 - PARTS/ GASKETS 511.000.77.548.68.31.10 70.4� 10.4% Sales Tax 511.000.77.548.68.31.10 7.3' Total: 857.91 248065 7/8/2021 072746 MURRAYSMITH INC 20-2775.01-2 E21 GA SERVICES THRU 5/31/2021 E21GA SERVICES THRU 5/31/2021 Page: 15 Packet Pg. 65 vchlist 07/08/2021 7:19:04AM Voucher List City of Edmonds 7.4.a Page: 16 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248065 7/8/2021 072746 MURRAYSMITH INC (Continued) 423.000.75.594.35.41.00 41,742.5: Total: 41,742.5: 248066 7/8/2021 072833 MVP 5/19/21 AWARDS 5/19/21 AWARDS PHOTOS - EDMOP 5/19/21 AWARDS PHOTOS 001.000.41.521.10.41.00 275.0( 10.4% Sales Tax 001.000.41.521.10.41.00 28.6( Total : 303.6( 248067 7/8/2021 070855 NAVIA BENEFIT SOLUTIONS 10361492 JUNE GOCOMMUTER FEES JUNE MONTHLY MINIMUM 001.000.22.518.10.41.00 25.0( 10361493 JUNE FSA FEES 47 PARTICIPANTS 001.000.22.518.10.41.00 195.0f Total : 220.0° 248068 7/8/2021 024302 NELSON PETROLEUM 0761422-IN FLEET - FILTERS FLEET - FILTERS 511.000.77.548.68.34.40 10.9( 10.4% Sales Tax 511.000.77.548.68.34.40 1.1 , 0766954-IN FLEET - FILTERS FLEET - FILTERS 511.000.77.548.68.34.40 17.4( 10.4% Sales Tax 511.000.77.548.68.34.40 1.8 Total : 31.2° 248069 7/8/2021 075676 OPEN TEXT INC 9002455737 INV 9002455737 - CUST 10069368 - YRLY RENEWAL-RDACT-IT DESKT( 001.000.41.521.11.35.00 315.6( 10.4% Sales Tax 001.000.41.521.11.35.00 32.8� Page: 16 Packet Pg. 66 vchlist 07/08/2021 7:19:04AM Voucher List City of Edmonds 7.4.a Page: 17 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248069 7/8/2021 075676 075676 OPEN TEXT INC (Continued) Total : 348.4' 248070 7/8/2021 064167 POLLARD WATER WP018870 WATER - PARTS WATER - PARTS 421.000.74.534.80.31.00 229.9( ui 10.4% Sales Tax 421.000.74.534.80.31.00 23.9- t WP018886 WATER - PARTS U WATER - PARTS E 421.000.74.534.80.31.00 64.7E U 10.4% Sales Tax o 421.000.74.534.80.31.00 6.7< R Total: 325.25 0 L 248071 7/8/2021 076800 ROTHFUS, DEBRA DRothfus072021 REIMB-SHANE'S LUNCHEON Q- Q Food items purchased for retirement 001.000.22.518.10.49.00 50.0( N Total : 50.0( 00 0 248072 7/8/2021 066918 SEDOR, NORMAN 40 REIMBURSEMENT o REIMBURSEMENT 009.000.39.517.20.29.00 5,700.0( 'M Total: 5,700.0( 248073 7/8/2021 068132 SHORELINE CONSTRUCTION CO EBFC RET EBFC RETAINAGE RELEASE r EBFC RETAINAGE RELEASE E t 422.000.223.400 29,871.6E @ Total: 29,871.6E Q 248074 7/8/2021 036950 SIX ROBBLEES INC 14-415410 E189SO - PARTS/ BOLT ON TOW RI E189SO - PARTS/ BOLT ON TOW RI 511.100.77.594.48.64.00 102.2� 9.8% Sales Tax 511.100.77.594.48.64.00 10.01 Total: 112.31 248075 7/8/2021 071602 SME SOLUTIONS LLC 2089537 FUEL ISLAND PUMP 3 REPAIRS Page: 17 Packet Pg. 67 vchlist 07/08/2021 7:19:04AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 248075 7/8/2021 071602 SME SOLUTIONS LLC (Continued) 248076 7/8/2021 075543 SNO CO PUBLIC DEFENDER ASSOC 3405 248077 7/8/2021 037375 SNO CO PUD NO 1 200386456 200493146 201265980 201374964 201594488 201610276 201611951 201656907 7.4.a Page: 18 PO # Description/Account Amoun FUEL ISLAND PUMP 3 REPAIRS 511.000.77.548.68.48.00 2,113.7( 10.4% Sales Tax -71 511.000.77.548.68.48.00 219.8, � Total: 2,333.5, um JUNE PUBLIC DEFENSE CONTRAC t U JUNE PUBLIC DEFENSE CONTRAC E M 001.000.39.512.52.41.00 31,764.5E Z Total : 31,764.5E o CLUBHOUSE 6801 MEADOWDALE R o CLUBHOUSE 6801 MEADOWDALE Q. 001.000.66.518.30.47.00 46.6E Q MAPLEWOOD PARK IRRIGATION M MAPLEWOOD PARK IRRIGATION M N 001.000.64.576.80.47.00 18.3, o LIFT STATION #12 16121 75TH PL � 9 LIFT STATION #12 16121 75TH PL � c 423.000.75.535.80.47.10 N 145.6z E LIFT STATION #11 6811 1/2 157TH P LIFT STATION #11 6811 1/2 157TH P 423.000.75.535.80.47.10 20.7� LIFT STATION #15 7710 168TH PL S LIFT STATION #15 7710 168TH PL S 423.000.75.535.80.47.10 19.91 OVERHEAD STREET LIGHTING AT Q OVERHEAD STREET LIGHTING AT 130.000.64.536.50.47.00 8.5� TRAFFIC LIGHT 20801 76TH AVE W TRAFFIC LIGHT 20801 76TH AVE W 111.000.68.542.63.47.00 33.9� DECORATIVE LIGHTING 413 MAIN! DECORATIVE LIGHTING 413 MAIN! 111.000.68.542.63.47.00 192.0( Page: 18 Packet Pg. 68 vchlist 07/08/2021 7:19:04AM Bank code : usbank Voucher Date Vendor 248077 7/8/2021 037375 SNO CO PUD NO 1 248078 248079 Voucher List City of Edmonds Invoice (Continued) 201907862 202087870 202289120 202421582 202579520 202620415 222704264 7/8/2021 075292 SNOHOMISH CO AUDITOR'S OFFICE Chung, Sui Hing 7/8/2021 076433 SNOHOMISH COUNTY 911 3704 7.4.a Page: 19 PO # Description/Account Amoun TRAFFIC LIGHT 7133 212TH ST SW TRAFFIC LIGHT 7133 212TH ST SW 111.000.68.542.63.47.00 35.9( LIFT STATION #6 100 PINE ST / MEl LIFT STATION #6 100 PINE ST / MEl 423.000.75.535.80.47.10 133.9" TRAFFIC LIGHT 23801 HWY 99 / ME E TRAFFIC LIGHT 23801 HWY 99 / ME 111.000.68.542.64.47.00 57.4 1 LOG CABIN & DECORATIVE LIGHTI o LOG CABIN & DECORATIVE LIGHTI is 001.000.66.518.30.47.00 49.2< o L WWTP: 6/1-6/30/21 ENERGY MGMT a ENERGY MANAGEMENT SERVICE Q 423.000.76.535.80.47.61 9.4E MATHAY BALLINGER PARK IRRIGA N MATHAY BALLINGER PARK IRRIGA c 001.000.64.576.80.47.00 17.7z c WWTP:5/28-6/23/21 FLOWMETER y FLOW METER 23219 74TH AVE W E 423.000.76.535.80.47.62 15.4E T Total: 805.1� a; c SHORT PLAT: BEYLER CONSULTIN E E short plat request for planning 001.000.25.514.30.49.00 191.0( 20 Total : r 191.0( Q JUL-2021 COMMUNICATION DISPAI JUL-2021 COMMUNICATION DISPAI 001.000.39.528.00.41.50 70,384.0E JUL-2021 COMMUNICATION DISPAI 421.000.74.534.80.41.50 1,852.2- JUL-2021 COMMUNICATION DISPAI 423.000.75.535.80.41.50 1,852.2- Page: 19 Packet Pg. 69 vchlist 07/08/2021 7:19:04AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 248079 7/8/2021 076433 076433 SNOHOMISH COUNTY 911 (Continued) 248080 7/8/2021 038100 SNO-KING STAMP 68355 248081 7/8/2021 038300 SOUND DISPOSAL CO 103587 185070 248082 7/8/2021 040917 TACOMA SCREW PRODUCTS INC 180011314-00 248083 7/8/2021 076984 TAKEKAWA, MIHO WMS TAKEKAWA 248084 7/8/2021 068105 THORSON MCDONALD WHITEMAN & 86977 248085 7/8/2021 077070 UNITED RECYCLING & CONTAINER 137785 7.4.a Page: 20 PO # Description/Account Amoun Total : 74,088.5( INV 68355 - EDMONDS PD 5430 - DATER STAMP 001.000.41.521.11.31.00 97.1E ui Freight 001.000.41.521.11.31.00 8.0( 10.4% Sales Tax U 001.000.41.521.11.31.00 10.9z Total : 116.1( Z PARKS MAINT GARBAGE & RECYC O PARKS MAINT Garbage/Recycling A( R o 001.000.64.576.80.47.00 87.3" Q. WWTP:6/2021 RECYCLING Q 6/2021 Recycling + taxes .. 423.000.76.535.80.47.66 38.7.E N Total : 126.0E ao 0 PM SUPPLIES: T-HANDLE HEX KEY o PM SUPPLIES: T-HANDLE HEX KEY 001.000.64.576.80.31.00 69.4E 10.4% Sales Tax 001.000.64.576.80.31.00 7.2, Total : 76.61 t WALKABLE MAIN STREET PERFOF @ WALKABLE MAIN STREET PERFOF r Q 001.000.64.571.22.41.00 500.0( Total : 500.0( MEBT ACCOUNT SERVICES MEBT PROFESSIONAL SERVICES 001.000.22.518.10.41.00 576.0( Total : 576.0( ROADWAY - 3 WAY TOP SOIL MIX Page: 20 Packet Pg. 70 vchlist 07/08/2021 7:19:04AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 248085 7/8/2021 077070 UNITED RECYCLING & CONTAINER (Continued) 248086 7/8/2021 067865 VERIZON WIRELESS PO # Description/Account ROADWAY - 3 WAY TOP SOIL MIX 111.000.68.542.31.31.00 Total 9882511294 C/A 571242650-0001 iPhone/iPad Cell Service Bldg 001.000.62.524.20.42.00 iPhone/iPad Cell Service City Clerk 001.000.25.514.30.42.00 iPhone/iPad Cell Service Comm Svc 001.000.61.557.20.42.00 iPhone/iPad Cell Service Council 001.000.11.511.60.42.00 iPhone/iPad Cell Service Court 001.000.23.512.50.42.00 iPhone/iPad Cell Service Dev Svcs 001.000.62.524.10.42.00 iPhone/iPad Cell Service Engineering 001.000.67.518.21.42.00 iPhone/iPad Cell Service Facilities 001.000.66.518.30.42.00 iPhone/iPad Cell Service Finance 001.000.31.514.20.42.00 iPhone/iPad Cell Service Finance 001.000.31.514.23.42.00 iPhone/iPad Cell Service HR 001.000.22.518.10.42.00 iPhone/iPad Cell Service Human Sen 001.000.63.557.20.42.00 iPhone/iPad Cell Service IS 512.000.31.518.88.42.00 iPhone/iPad Cell Service Mayor 001.000.21.513.10.42.00 iPhone/iPad Cell Service Park Admin 7.4.a Page: 21 Page: 21 Packet Pg. 71 vchlist 07/08/2021 7:19:04AM Bank code : usbank Voucher Date Vendor 248086 7/8/2021 067865 VERIZON WIRELESS Voucher List City of Edmonds 7.4.a Page: 22 Invoice PO # Description/Account Amoun (Continued) 001.000.64.571.21.42.00 50.2� iPhone/iPad Cell Service Parks Maint 001.000.64.576.80.42.00 321.1 iPhone/iPad Cell Service Parks Rec 001.000.64.571.22.42.00 140.5� iPhone/iPad Cell Service PD U 001.000.41.521.10.42.00 2,640.54 E Air cards PD R 001.000.41.521.10.42.00 1,160.2� U iPhone/iPad Cell Service Planning o 001.000.62.558.60.42.00 361.71 > iPhone/iPad Cell Service PW Admin o 001.000.65.518.20.42.00 26.6E a iPhone/iPad Cell Service PW Admin Q 421.000.74.534.80.42.00 7.6, iPhone/iPad Cell Service PW Admin N 422.000.72.531.90.42.00 26.6E 0 c iPhone/iPad Cell Service PW Admin Q 0 423.000.75.535.80.42.00 7.6, iPhone/iPad Cell Service PW Admin E E 423.000.76.535.80.42.00 7.6( Z iPhone/iPad Cell Service Street 111.000.68.542.90.42.00 166.4E c iPhone/iPad Cell Service Fleet E E 511.000.77.548.68.42.00 50.2E @ iPhone/iPad Cell Service Water/SeWe Q 421.000.74.534.80.42.00 70.3( iPhone/iPad Cell Service Water/Sewe 423.000.75.535.80.42.00 70.2� iPhone/iPad Cell Service Sewer 423.000.75.535.80.42.00 340.61 iPhone/iPad Cell Service Water 421.000.74.534.80.42.00 486.5z iPhone/iPad Cell Service Storm Page: 22 Packet Pg. 72 vchlist 07/08/2021 7:19:04AM Bank code : usbank Voucher Date Vendor 248086 7/8/2021 067865 VERIZON WIRELESS 248087 248088 7/8/2021 061485 WA ST DEPT OF HEALTH Voucher List City of Edmonds Invoice (Continued) %��:3f•'1rLi1l DRAN. FX.56126 7/8/2021 078314 WASTE MGMT DISPOSAL SVC OF OR 0056927-2588-9 7.4.a Page: 23 PO # Description/Account Amoun 422.000.72.531.90.42.00 156.1 £ iPhone/iPad Cell Service Street/Storn 111.000.68.542.90.42.00 265.2 iPhone/iPad Cell Service Street/Storn 422.000.72.531.90.42.00 265.2( iPhone/iPad Cell Service WWTP U 423.000.76.535.80.42.00 663.9E E iPhone/iPad Cell Service Parks Disco 001.000.64.571.23.42.00 40.0' C/A 772540262-00001 0 Cradlepoint 1 - Court/IT 512.000.31.518.88.42.00 100.0' o Trimble 2 - Engineering Storm Q- 421.000.74.534.80.49.20 a 3.3" Q Trimble 2 - Engineering Storm 422.000.72.531.90.49.20 N 3.3"00 Trimble 2 - Engineering Storm o 423.000.75.535.80.49.20 3.4( c Trimble 1 - Storm 422.000.72.531.90.42.00 10.0, •� Lake Ballinger monitor 422.000.72.531.90.49.20 32.3, Wonderwear Modem Water/Sewer Te a0) 421.000.74.534.80.42.00 17.0z E Wonderwear Modem Water/Sewer Te U �a 423.000.75.535.80.42.00 17.0< Q Total : 12,129.71 DRAN.FX.56126 - EDMONDS PD - S ANNUAL PENTOBARBITAL PERMIT 001.000.41.521.70.31.00 55.0( Total : 55.0( WWTP: 6/1 & 6/2/21 SOLID WASTE WWTP: 6/1 & 6/2/21 SOLID WASTE Page: 23 Packet Pg. 73 vchlist 07/08/2021 7:19:04AM Voucher List City of Edmonds 7.4.a Page: 24 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 248088 7/8/2021 078314 WASTE MGMT DISPOSAL SVC OF OR (Continued) 423.000.76.535.80.47.66 5,246.2£ Total: 5,246.21 248089 7/8/2021 075283 WAVE 3201-1027483-01 FIBER HIGH SPEED INTERNET SEF High Speed Internet service 07/01/21 512.000.31.518.87.42.00 816.0( Total : 816.0( 248090 7/8/2021 026510 WCIA 15147 RISK MANAGEMENT FUNDAMENTA RISK MANAGEMENT FUNDAMENTP 111.000.68.542.90.49.00 60.0( Tota I : 60.0( 248091 7/8/2021 063008 WSDOT RE 41 JZ0186 L014 E20CE PROJECT COSTS THRU 05/, E20CE PROJECT COSTS THRU 05/, 112.000.68.595.33.41.00 796.4E Tota I : 796.4' 248092 7/8/2021 064213 WSSUA TREASURER 681 SOFTBALL LEAGE UMPIRES: JUNE SOFTBALL LEAGE UMPIRES JUNE 001.000.64.571.25.41.00 4,515.0( Total : 4,515.0( 248093 7/8/2021 078389 ZENNER USA 0059593-IN WATER - INVENTORY WATER - INVENTORY 421.000.74.534.80.34.30 1,643.6( Freight 421.000.74.534.80.34.30 256.6£ 0060395-IN WATER - INVENTORY WATER - INVENTORY 421.000.74.534.80.34.30 1,071.7, Freight 421.000.74.534.80.34.30 258.1 < Tota I : 3,230.1; 248094 7/8/2021 011900 ZIPLY FIBER 425-776-6829 CITY HALL ALARM LINES 121 5TH P Page: 24 Packet Pg. 74 vchlist 07/08/2021 7:19:04AM Bank code: usbank Voucher Date Vendor 248094 7/8/2021 011900 ZIPLY FIBER 87 Vouchers for bank code : usbank 87 Vouchers in this report Voucher List City of Edmonds 7.4.a Page: 25 Invoice PO # Description/Account Amoun (Continued) CITY HALL FIRE AND INTRUSION A 001.000.66.518.30.42.00 141.5- Total : 141.51 N Bank total : 442,803.6: m t Total vouchers : 442,803.6: u E M 0 �a 0 L Q a N 00 O r- O 0 E M V C d E t V fC r Q Page: 25 Packet Pg. 75 7.4.b PROJECT NUMBERS (By Project Title) Protect Engineering Accounting Project Funding Project Title Number Number 174th St. & 71st Ave Storm Improvements c521 STM 175th St. SW Slope Stabilization c560 E21 FB STM 2018 Lorian Woods Study s018 W8FA SWR 2019 Sewerline Replacement Project c516 EBGA STM 2019 Storm Maintenance Project c525 EBFC WTR 2019 Swedish Waterline Replacement c523 EBJA �019 Traffic Calming am 611sw STIR 2019 Traffic Signal Upgrades i045 E9AD [UTILITIES 2019 Utility Rate & GFC Update s020 WTR 2019 Waterline Overlay i043 E9CB �2019 Waterline Replacement STIR 2020 Guardrail Installations i046 EOAA erlay Program STIR 2020 Pedestrian Safety Program i049 EODB 020 Pedestrian Task Force STIR 2020 Traffic Calming i048 EOAC STIR 2020 Traffic Signal Upgrades i047 EOAB STIR 2020 Waterline Overlay i053 EOCC STIR 2021 Guardrail Installations i057 E21AB STIR 2021 Overlay Program i051 E21CA 1h STIR 2021 Pedestrian Task Force SWR 2021 Sewer Overlay Program i060 E21CC LSTM 2021 Stormwater Overlay Program STIR 2021 Traffic Calming i056 E21AA �021 Waterline Overlay Program i059 E21CB STIR 220th Adaptive i028 EBAB 228th St. SW Corridor Improvements STIR 238th St. Island & Misc. Ramps i037 EBDC Moor 238th St. SW Walkway (100th Ave to 104th Ave) c423 VE73DB STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA 76th Ave Overlay (196th St. to OV i052 E20CB STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STIR 76th Ave W at 212th St SW Intersection Improveme V c368 E1 CA STIR 84th Ave W Overlay from 220th to 212th i031 EBCC STIR 89th PI W Retaining W- i025 E7CD STIR ADA Curb Ramps i033 EBDB IFSTIR Admiral Way Pedestrian Crossing � i040 E9D� STIR Audible Pedestrian Signals i024 E7AB LSTM Ballinger Regional Facility Pre -Design s022 STIR Bikelink Project c474 ESDA Citywide Bicycle Improvements Project i050 SWR Citywide CI PIP Sewer Rehab Phase II c488 E6GB Citywide Pedestrian Crossing Enhancement i026 STIR Citywide Protected/Permissive Traffic Signal Conversion 1015 E6AB PRK Civic Center Playfield (Construction) EOMA Q Revised 7/8/2021 Packet Pg. 76 7.4.b PROJECT NUMBERS (By Project Title) Protect Engineering Accounting Project Funding Project Title Number Number PRK Civic Center Playfield (Design) c536 EOMA Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Reh STR Edmonds Street Waterfront Connector c478 ESDB WTR Elm St. Waterline Replacement c561 STR Elm Way Walkway from 8th Ave to 9th Ave i058 E21 DA LWTR Five Corners Reservoir Re -coating PM Fourth Avenue Cultural Corridor c282 EBMA Hwy 99 Gateway Revitalization STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study SWR Lift Station #1 Basin & Flow Study c461 E4GC Minor Sidewalk Program STM NPDES (Students Saving Salmon) m013 E7FG Official Street Map & Sidewalk Plan Update s025 EONA STM OVD Slope Repair & Stabilization m105 E7FA ville Creek Flow Reduction Improvements STM Perrinville Creek Recovery Study s028 E21 FC WTR Phase 11 Annual Water Utility Replacement Project WTR Phase 12 Annual Water Utility Replacement Project c558 E21JA STM Phase 2 Annual Storm Utility Replacement Project c547 SWR Phase 8 Annual Sewer Replacement Project c548 EOGA Phase 9 Annual Sewer Replacement Project c559 FAC PW Concrete Regrade & Drainage South c502 E9MA SWR Sanitary Sewer and Stormwater Pipe Rating Services c562 STM Seaview Park Infiltration Facility c479 ESFD STM _ Seaview Park Infiltration Facility Phase 2 c546 WWTP Sewer Outfall Groundwater Monitoring c446 E4HA evitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) i055 UTILITIES Standard Details Updates solo ESNA torm Drain Improvements @ 9510 232nd St. SW c495 STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements J111111111111111hL c354 E1 DA STR Trackside Warning System c470 ESAA STR ,ni..i.,..+ e+ �..u,.. av (3rd 4th i044 E9DC PRK Waterfront Development & Restoration (Construction) c544 E7MA Waterfront Development & Restoration (Design" c496 E7MA J §§MLRK PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA Willow Creek Daylighting/Edmonds Marsh Restoration c435 WWTP WWTP Outfall Pipe Modifications c481 ESHA Yost & Seaview Reservoir Assessment s026 PRK Yost Park Infiltration Facility c556 E21 FA a Revised 7/8/2021 Packet Pg. 77 7.4.b PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number Project Title STR EOAA i046 11111PFZ020 Guardrail Installations STR EOAB i047 2020 Traffic Signal Upgrades STR EOAC i048 2020 Traffic Calming STR EOCA i042 2020 Overlay Program STR EOCC _ i053 2020 Waterline Overlay STR EODA s024 2020 Pedestrian Task Force 2020 Pedestrian Safety Progra STR EODC i050 Citywide Bicycle Improvements Project ... c546_1 Seaview Park Infiltration Facility Phase 2 v STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project d z c� c54;K Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project M tt s026 Yost & Seaview Reservoir Assessment 4- 0 PRK EOMA c551 Civic Center Playfield (Construction) @ c536 ayfield (Design) i GF EONA s025 Official Street Map & Sidewalk Plan Update Q Q c368 1=16th Ave W at 212th St SW Intersection Improvements STR E1 DA c354 Sunset Walkway Improvements cV E20CB i052 76th Ave"veT (196th St. to OVD) o STR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) o E20FC c552 Perrinville Creek Flow Reduction Improvemen O STR E21AA i056 2021 Traffic Calming E EMOU 2021 Guardrail Installations O Z STR E21 CA i051 2021 Overlay Program 0 2021 Waterline Overlay Program SWR E21 CC i060 2021 Sewer Overlay Program 2021 Stormwater Overlay Program STR E21 DA i058 Elm Way Walkway from 8th Ave to 9th Ave i062 2021 Pedestrian Task Forceir PRK E21 FA c556 Yost Park Infiltration Facility 56 ilization STM E21 FC s028 Perrinville Creek Recovery Study 559 nnual Sewer Replacement Project SWR E21GB c562 Sanitary Sewer and Stormwater Pipe Rating Services Wr E�A c558 Phase 12 Annual Water Utility Replacement Proj WTR E21JB c561 Elm St. Waterline Replacement STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration E4FD c436 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station c461 Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring 4Mdmonds Fishing Pier Rehab STR ESAA c470 Trackside Warning System Revised 7/8/2021 Packet Pg. 78 7.4.b PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number Project Title STR E5DB c478 Edmonds Street Waterfront Connector - E5FD c479 reaview Park Infiltration Facility SWR E5GB so11 Lake Ballinger Trunk Sewer Study qWP E5HA c481 WWTP Outfall Pipe Modifications WTR E5J13 c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR E5KA c473 Five Corners Reservoir Re-coatin UTILITIES E5NA solo Standard Details Updates E6AA d� Hwy 99 Gateway Revitalization STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion r"DA ;� 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DD i017 Minor Sidewalk Program Stormwater Comp Plan Update AL SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II MJV7P Audible Pedestrian Signals STR E7AC i005 228th St. SW Corridor Improvements E7CD j025 STR E7DC i026 Citywide Pedestrian Crossing Enhancements E7FA m10 ope Repair & Stabilizatio STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW STM E7FG m013 NPDES (Students Saving Salmon) WTR E7JA c498 2019 Waterline Replacement PRK E7MA c544 Waterfront Development & Restoration (Construction) PRK E7MA c496 Waterfront Development & Restoration (Design) E7MA Waterfront Development & Restoration (Pre - Design) STR E8AB i028 220th Adaptive i 76th Ave W & 220th St. SW Intersection Improvements STR E8CC i031 84th Ave W Overlay from 220th to 212th i033V ADA Curb Ramps STR E8DC i037 238th St. Island & Misc. Ramps s018 2018 Lorian Woods STM E8FB c521 174th St. & 71 st Ave Storm Improvements 8FC c525 2019 Storm Maintenance Project liv SWR E8GA c516 2019 Sewerline Replacement Project c523 019 Swedish Waterline Replacement UTILITIES E8J13 s020 2019 Utility Rate & GFC Update PM E8MA c282 Fourth Avenue Cultural Corridor STR E9AA i038 2019 Traffic Calming STR E9AD i045 2019 Traffic Signal Upgrades WTR E9CB i043 2019 Waterline Overlay STR i040 Admiral Way Pedestrian Crossing STR E9DC i044 Walnut St. Walkway (3rd-4th) STM E9FA s022r Ballinger Regional Facility Pre -Design FAC E9MA c502 PW Concrete Regrade & Drainage South a Revised 7/8/2021 Packet Pg. 79 7.4.b PROJECT NUMBERS (By New Project Accounting Number) Engineerinq Project Project Accounting Funding Number Number Protect Title PM EBMA c282 Fourth Avenue Cultural Corridor STIR E1DA c354 Sunset Walkway Improvements STIR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects FAC E4MB c443 Edmonds Fishing Pier Rehab WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STM E4FE c455 Dayton Street Stormwater Pump Station v SWR E4GC c461 Lift Station #1 Basin & Flow Study SSTIRv ESAA c470 Trackside Warning System U WTR ESKA c473 Five Corners Reservoir Re -coating .2 STIR ESDA c474 Bikelink Project O STIR ESDB c478 Edmonds Street Waterfront Connector STM ESFD c479 Seaview Park Infiltration Facility i WWTP ESHA c481 WWTP Outfall Pipe Modifications Q Q WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) N SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II o STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW o PRK E7MA c496 Waterfront Development & Restoration (Design) rn WTR E7JA c498 2019 Waterline Replacement E FAC E9MA c502 PW Concrete Regrade & Drainage South Z Z SWR EBGA c516 2019 Sewerline Replacement Project OL IL STM EBFB c521 174th St. & 71st Ave Storm Improvements N WTR EBJA c523 2019 Swedish Waterline Replacement N STM EBFC c525 2019 Storm Maintenance Project C PRK EOMA c536 Civic Center Playfield (Design) PRK E7MA c544 Waterfront Development & Restoration (Construction) y L STM EOFA c546 Seaview Park Infiltration Facility Phase 2 ILL STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project N SWR EOGA c548 Phase 8 Annual Sewer Replacement Project t WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) Q STM E20FC c552 Perrinville Creek Flow Reduction Improvements PRK E21 FA c556 Yost Park Infiltration Facility WTR E21JA c558 Phase 12 Annual Water Utility Replacement Project SWR E21 GA c559 Phase 9 Annual Sewer Replacement Project STM E21 FIB c560 175th St. SW Slope Stabilization WTR E21JB c561 Elm St. Waterline Replacement SWR E21GB c562 Sanitary Sewer and Stormwater Pipe Rating Services STIR E7AC i005 228th St. SW Corridor Improvements STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STIR E6DD i017 Minor Sidewalk Program STIR E7AB i024 Audible Pedestrian Signals Revised 7/8/2021 Packet Pg. 80 7.4.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title STIR E7CD i025 89th PI W Retaining Wall STIR E7DC i026 Citywide Pedestrian Crossing Enhancements STIR EBAB i028 220th Adaptive STIR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements STIR EBCC i031 84th Ave W Overlay from 220th to 212th STIR EBDB i033 ADA Curb Ramps STIR EBDC i037 238th St. Island & Misc. Ramps STIR E9AA i038 2019 Traffic Calming STIR E9DA i040 Admiral Way Pedestrian Crossing ui �[ v STIR EOCA i042 2020 Overlay Program v WTR E9CB i043 2019 Waterline Overlay E STIR E9DC i044 Walnut St. Walkway (3rd-4th) .2 STIR E9AD i045 2019 Traffic Signal Upgrades O STIR EOAA i046 2020 Guardrail Installations STIR EOAB i047 2020 Traffic Signal Upgrades O STIR EOAC i048 2020 Traffic Calming Q Q STIR EODB i049 2020 Pedestrian Safety Program STIR EODC i050 Citywide Bicycle Improvements Project00 c� STIR E21CA i051 2021 Overlay Program o STIR E20CB i052 76th Ave Overlay (196th St. to OVD) o STIR EOCC i053 2020 Waterline Overlay rn STIR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) E STIR E21AA i056 2021 Traffic Calming Z STR E21AB i057 2021 Guardrail Installations li STIR E21 DA i058 Elm Way Walkway from 8th Ave to 9th Ave WTR E21 CB i059 2021 Waterline Overlay Program N SWR E21 CC i06o 2021 Sewer Overlay Program 21 c STM E21CD i061 2021 Stormwater Overlay Program STIR E21 DB i062 2021 Pedestrian Task Force d L STM E7FG m013 NPDES (Students Saving Salmon) LL PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) C N STM E7FA m105 OVD Slope Repair & Stabilization E t UTILITIES ESNA solo Standard Details Updates v cC SWR ESGB s0l l Lake Ballinger Trunk Sewer Study Q STIR E6AA s014 Hwy 99 Gateway Revitalization STM E6FD s017 Stormwater Comp Plan Update STM EBFA s018 2018 Lorian Woods Study UTILITIES EBJB s020 2019 Utility Rate & GFC Update STM E9FA s022 Ballinger Regional Facility Pre -Design STIR EODA s024 2020 Pedestrian Task Force GF EONA s025 Official Street Map & Sidewalk Plan Update WTR EOJB s026 Yost & Seaview Reservoir Assessment STM E21 FC s028 Perrinville Creek Recovery Study Revised 7/8/2021 Packet Pg. 81 7.4.b PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Project Title Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB FAC PW Concrete Regrade & Drainage South c502 E9MA GF Official Street Map & Sidewalk Plan Update s025 EONA PM Fourth Avenue Cultural Corridor c282 E8MA PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA ... vi PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA v PRK Yost Park Infiltration Facility c556 E21 FA c� STM 174th St. & 71 st Ave Storm Improvements c521 E8FB E STM 175th St. SW Slope Stabilization c560 E21 FB M tt STM 2018 Lorian Woods Study s018 E8FA STM 2019 Storm Maintenance Project c525 E8FC STM 2021 Stormwater Overlay Program i061 E21 CD 0 IZ STM Ballinger Regional Facility Pre -Design s022 E9FA !a. a STM Dayton Street Stormwater Pump Station c455 E4FE STM Lake Ballinger Associated Projects c436 E4FD N ao STM NPDES (Students Saving Salmon) m013 E7FG c ti STM OVD Slope Repair & Stabilization m105 E7FA c N STM Perrinville Creek Flow Reduction Improvements c552 E20FC y STM Perrinville Creek Recovery Study s028 E21 FC E STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB Z STM Seaview Park Infiltration Facility c479 E5FD 0 IL STM Seaview Park Infiltration Facility Phase 2 c546 EOFA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC 7 STR 2019 Traffic Calming i038 E9AA d STR 2019 Traffic Signal Upgrades i045 E9AD u_ STR 2020 Guardrail Installations i046 EOAA d STR 2020 Overlay Program i042 EOCA U STR 2020 Pedestrian Safety Program i049 EODB M a STR 2020 Pedestrian Task Force s024 EODA STR 2020 Traffic Calming i048 EOAC STR 2020 Traffic Signal Upgrades i047 EOAB STR 2021 Guardrail Installations iO57 E21AB STR 2021 Overlay Program i051 E21 CA STR 2021 Traffic Calming i056 E21AA STR 228th St. SW Corridor Improvements i005 E7AC STR 238th St. Island & Misc. Ramps i037 E8DC STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STR 76th Ave Overlay (196th St. to OVD) iO52 E20CB STR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA Revised7i8i2021 Packet Pg. 82 7.4.b PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Project Title Number Number STR 76th Ave W at 212th St SW Intersection Improvements c368 ElCA STR 84th Ave W Overlay from 220th to 212th 031 EBCC STR 89th PI W Retaining Wall i025 E7CD STR ADA Curb Ramps i033 EBDB STR Admiral Way Pedestrian Crossing i040 E9DA STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 ESDA STR Citywide Bicycle Improvements Project i050 EODC STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Edmonds Street Waterfront Connector c478 ESDB STR Elm Way Walkway from 8th Ave to 9th Ave i058 E21 DA STR Hwy 99 Gateway Revitalization s014 E6AA STR Minor Sidewalk Program 017 E6DD STR SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) 055 E20CE STR Sunset Walkway Improvements c354 E1 DA STR Trackside Warning System c470 ESAA STR Walnut St. Walkway (3rd-4th) i044 E9DC STR 2021 Pedestrian Task Force 061 E21 DB STIR 2020 Waterline Overlay i053 EOCC STR 220th Adaptive i028 EBAB SWR 2019 Sewerline Replacement Project c516 EBGA SWR 2021 Sewer Overlay Program i060 E21 CC SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Phase 8 Annual Sewer Replacement Project c548 EOGA SWR Phase 9 Annual Sewer Replacement Project c559 E21 GA SWR Sanitary Sewer and Stormwater Pipe Rating Services c562 E21GB UTILITIES 2019 Utility Rate & GFC Update s02O EBJB UTILITIES Standard Details Updates solo ESNA WTR 2019 Swedish Waterline Replacement c523 EBJA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR 2021 Waterline Overlay Program i059 E21CB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB WTR Elm St. Waterline Replacement c561 E21JB WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WTR Phase 12 Annual Water Utility Replacement Project c558 E21JA WTR Yost & Seaview Reservoir Assessment s026 EOJB WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA 4 Revised7i8i2021 Packet Pg. 83 7.5 City Council Agenda Item Meeting Date: 07/13/2021 Update to City Compensation Policy Staff Lead: Jessica Neill Hoyson Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History This item was reviewed by committee on June 8th and forwarded for discussion with the full council. The item was briefly presented to full Council on 6/15/21 but was cut short due to lack of time in the meeting. This item was then discussed by Council at the 7/6/21 meeting and was voted to move to consent after an amendment was made to define the market using the 50% up and 50% down bandwidth process. Staff Recommendation Approve changes to the City compensation policy. Narrative See attached updated policy in a clean version. Attachments: Compensation Policy(clean) Packet Pg. 84 7.5.a CHAPTER V COMPENSATION 5.1 PURPOSE The City is committed to maintaining a compensation program that ensures fairness, pay equity, and external competitiveness for the purposes of attracting and retaining talented, engaged, and diverse employees. The purpose of this policy is to provide guidance regarding City compensation goals, subject to collective bargaining and fiscal constraints. All compensation decisions will be made without regard to race, gender, sexual orientation, or any other protected class 5.2 COMPENSATION PHILOSOPHY The City's compensation program should be designed to attract and retain dedicated, hardworking, diverse, and talented employees who effectively support the mission of the City. Therefore, the City's compensation philosophy shall be competitive in the relative market considering all appropriate factors. Those factors include, but are not limited to, compensation provided by comparable cities, pay equity and internal equity, and fiscal resources available to the City. The total compensation program is made up of both pay and benefits. The guiding principles set forth in this policy are expressed as general goals, with a full understanding that wages and benefits are mandatory subjects of bargaining for represented employees. This policy applies to non -represented City employees. It may also serve as a guideline for the City Council in its decision making with regard to labor negotiations. Compensation adjustment for non -represented employees are subject to City Council approval; compensation adjustments for represented employees are subject to collective bargaining, and ratification by the union(s) and City Council. 5.3 DEFINITIONS A. Benchmark — A job or classification that is commonly found and defined, used to make pay comparisons, either within the organization or to comparable jobs outside the organization. B. Compensation — Salary or hourly wages and City -paid benefits such as contributions toward health coverage and other group insurance benefits, retirement, paid time off, continuing education allowances, and any other fringe benefit received by employees. C. Compensation Philosophy — A set of guiding principles that are based on values that drive compensation decision making. D. Pay Equity —The practice of compensating employees in a consistent and fairway for the same or essentially similar work, regardless of race, gender, disability, sex, sexual orientation or other status. Packet Pg. 85 7.5.a E. Cost of Living Adjustment (COLA) — A periodic adjustment in wages or salaries to compensate for loss in purchasing power of money due to inflation. F. General Wage Increase —A wage or salary increase where either a flat rate or a common percentage of salary is used. G. Internal Equity — The pay relationships among jobs internal to the organization. H. Labor Market —the market in which workers compete for jobs and employers compete for workers. Market Adjustment — An adjustment to bring the salary range for a job classification to approximate market values, or to bring City benefits to approximate market values. J. Salary Schedule — The levels or hierarchy of job classifications and pay ranges. Salary schedules are generally constructed with consistent percentage changes between each salary range and between the steps assigned to each salary range. Edmonds has established as a standard a 5% increase between ranges and between steps within each range. K. Salary Range —A series of consecutive salary steps in the range comprising the pay rates for a job classification. L. Salary Compression — A condition in which jobs requiring significantly different levels of responsibility or professional expertise have a pay differential that is too small to be considered equitable. 5.4 COMPENSATION GOALS The City's compensation philosophy is to be competitive in the relevant labor market considering all appropriate factors. To carry out that philosophy, the City's compensation goals are: A. To attract and retain, dedicated, hardworking, diverse, talented employees who are well qualified to perform their duties in an ever evolving municipal government environment; B. To pay employees fairly and to ensure pay equity and internal equity; C. To be externally competitive by providing compensation commensurate with the labor market; D. To be fiscally responsible and legally defensible. Packet Pg. 86 7.5.a 5.5 MARKET DEFINITION The comparable labor market will be defined as Cities in Washington State based on population, assessed valuation, and assessed valuation per capita with a bandwidth of 50% up and 50% down. When establishing comparable cities, those located in Snohomish, King, Pierce, and Thurston County will be given first priority. Cities outside these counties may be considered if a statistically reasonable group of comparators is not established. Other local government agencies and private employers may be taken into consideration when they are determined to be a relevant factor in the labor market. Because of the diversity and complexity of some positions at the City, the market for dept head or management positions, or highly -specialized positions, may be a mix of public sector and private sector employers. The relevant labor market will be defined in a manner that reflects the primary industries or organizations where labor talent is found, recruited from, or lost to. 5.6 MARKET COMPETITIVENESS To maintain pay and benefits that are competitive within the compensation of employers offering similar employment and competing in the same labor market, the City sets compensation in relation to the comparable labor market. However, the City recognized that there are conditions where exceptions and flexibility may be necessary in situations which include but are not limited to: • Recruiting the desired level of talent in certain jobs is a sustained problem and results in negative impacts to the City and the citizens we serve; • Retention problems including succession and turnover; • City priorities; • Internal anomalies in alignment, disparities, or inconsistencies; • Significant changes in the economy or marketplace; • Limitations on available financial resources. 5.7 SALARY CLASSIFICATION AND GRADES Each regular position within the City is classified into a classification title for salary purposes. Each classification title is designated a particular pay grade as shown on the City's salary schedule, which is approved in labor agreements or annually by the City Council. All City employees are assigned to a classification title and provided a job description. This job description shall be reviewed annually with the employee and the supervisor during the employee's performance evaluation, and any changes to the classification shall be referred to the Human Resources Office for review. Any change in a job classification, which would subsequently require a change in salary grade assignment, must have prior approval by the Mayor and City Council, and the appropriate Union as needed prior to the implementation of any classification changes. Packet Pg. 87 7.5.a 5.8 PAY RATES Employees shall be paid within the limits of the wage range to which their positions are assigned. Usually, new employees will start their employment at the first step on the salary range for their classification. However, a new employee may be employed at a higher rate than the minimum when the employee's experience, training or proven capability warrant, or when prevailing market conditions require a starting rate greater than the minimum. Any placement above a step 3 at hire is subject to the Mayor's approval. Requests for placement above a step 3 should first be submitted to Human Resources for review who will then forward to the Mayor for approval. All pay rates for new employees will be reviewed for pay equity to ensure that the City continues to compensate employees consistently and fairly. 5.9 SALARY RANGE PROGRESSION New employees are advanced to the next salary step increment after satisfactorily completing the first six months of probation. After this, employees advance to the next step in the salary range on the January following their anniversary date and each succeeding January after a concurrent satisfactory overall performance evaluation has been completed by their supervisor, until reaching the maximum step. An employee is considered not to have achieved a satisfactory overall performance rating if two or more performance category areas in the evaluation receive less than a "meets standards" rating. An employee who fails to achieve at least a satisfactory overall performance rating on their annual performance evaluation shall not be eligible for a step increase until their next performance evaluation rating period. Employees who do not achieve a satisfactory overall performance rating will be immediately placed on a performance improvement plan (PIP). The PIP will provide clear expectations to the employee for the work performance items that must improve in order for the employee to achieve a satisfactory overall performance rating by the next evaluation period (usually 3 and/or 6 months) as determined under the PIP. A PIP also serves as a work plan for the employee that will likely include individualized, supervisor -provided feedback and counseling on improving work performance, as well as outlining any necessary areas of training or retraining in order for the employee to succeed on the PIP. 5.10 NON -REPRESENTED EMPLOYEES' ANNUAL SALARY ADJUSTMENTS The Mayor will recommend the adjustment of salary schedule for non -represented employees to the City Council for approval as part of the budget process. In addition, the City will attempt to mitigate compression issues as they arise. The Mayor will make appropriate and timely recommendations to City Council to maintain internal equity and prevent compression issues. 5.11 NON -REPRESENTED EMPLOYEES MARKET ANALYSIS The Human Resources Department will conduct compensation surveys for non -represented positions no later than September 1, every three years. Packet Pg. 88 7.5.a Salary ranges for positions will be determined by using the prevailing rates in the identified comparator cities. The City will be competitive within the defined market, but normally will not assume the position of a lead pay policy compared to the market; therefore, the median or 50t" percentile of the mid -range of salary data collected will be used to determine competitiveness. Deviations from this may be considered by Council where such deviations are consistent with the established compensation philosophy. Every three years, based upon the survey data, the Mayor will recommend salary range market adjustments for non -represented positions to City Council. The Mayor will consider the following goals in developing the recommendation: 1. Maintain the mid -point of each salary range between 5% high/low of the mid -point of the comparator city median. a. Positions requiring adjustment will be assigned to the new salary range within the salary schedule that places the position closest to the comparator cities' median. 2. Ensure that positions which are essentially similar are internally equitable 3. Address any issues of compression between non -represented supervisory positions and their direct reports. 4. Any employee whose actual salary falls below the newly adopted pay range minimum, shall be adjusted up to the new minimum upon adoption of the new pay ranges. 5. Any employee whose actual salary exceeds the top of the approved salary range, will have their salary frozen until such time as the salary range for that position catches up to the compensation of the employee. 5.12 PROMOTION An employee promoted to a position in a higher classification and salary range shall receive a promotional pay increase to either 1) the entry step or salary of the new salary range, 2) the next highest available pay step in the new range which provides at least a 5% increase in pay, or 3) to start at the bottom of the pay grade of the higher classification, whichever is greater. Changes in salary due to a Reclassification of a position will be treated the same as a Promotion. Promotions change an employee's pay anniversary date and subsequent merit pay reviews. Promotions for positions covered by a collective bargaining agreement will be handled per the provisions of that agreement. An employee transferring from one position to another which are in the same pay range will not be considered a promotion. 5.13 PAYDAYS City employees are paid semi-monthly on the 5th and the 20th of each month. If a regularly scheduled payday falls on the weekend or a holiday, the paychecks will be distributed on the last preceding regularly scheduled working day. Automatic deposit is available upon request. Pay increases, other than those occurring upon the 1 st or the 16t" of the month, become effective at the beginning of the next pay period. Packet Pg. 89 7.5.a 5.14 ERRORS IN PAY Every effort is made to avoid errors in paychecks. However, any employee who believes that an error has been made should contact the Finance Department immediately. The Finance Department will take the necessary steps to research the problem and to assure that any necessary correction is made properly and promptly. An employee reporting an error will be notified in writing within 15 business days of the outcome. An employee who believes further discrepancies exist should submit a written complaint to Human Resources immediately. If an employee has been overpaid in error, the City will ask that the amount be repaid by payroll deductions or by agreement, consistent with applicable laws. 5.15 DEDUCTIONS Some regular deductions from the employee's earnings are required by law; all other deductions must be approved by the City and specifically authorized in writing by the employee. The City will withhold from the employee's paycheck those deductions required by law and any voluntary deductions approved by the City and authorized by the employee, by applicable union contract, or by statute or regulation. 5.16 ACTING PAY When an employee is temporarily assigned to work in a position with a higher pay rate in order to fill a vacancy or act on behalf of an absent employee, the employee shall be paid Acting Pay in the amount of either the minimum of the salary rate of the acting position or a 5% increase in base pay, whichever is greater. To qualify, the employee must be assigned to the acting position for a period of ten (10) or more consecutive workdays. Acting Pay is limited to a six month period as noted in the City Ordinance. Any extenuating circumstances requiring Acting pay for a period beyond six months are subject to the Mayor and City Council's approval, or subject to applicable Civil Service Rules. 5.17 SPECIAL DUTY PAY The Mayor is authorized to pay any manager or director level employee special duty pay in addition to that person's regular compensation when the Mayor has temporarily assigned special duties to that person. No employee may receive special duty pay for longer than one year without city council approval. "Special duties" are defined as those duties not included as essential functions in the employee's official job classification and not otherwise associated with the employee's position. Special duty pay shall consist of up to ten percent of the employee's salary at the time the special duties are assigned. The Mayor is authorized to grant to each such employee up to five percent (5%) for special duty pay at the Mayor's discretion, and shall be based upon the scope of the additional responsibilities identified by the Mayor. If the Mayor determines that special duty pay above five percent (5%) is warranted for a particular employee, the Mayor will be authorized to grant up to ten percent (10%) for special duty pay upon prior approval by the City Council. Packet Pg. 90 7.5.a 5.18 COMPENSATION UPON TERMINATION When an employee's employment with the City is terminated, the employee will receive the following compensation on the next regularly scheduled payday including: 1) regular wages for all hours worked up to the time of termination which have not already been paid; 2) any overtime or holiday pay due; 3) A lump sum payment of any accrued but unused vacation and compensatory time and; 4) any employee -paid health insurance premiums paid in advance for health insurance coverage. Accrued sick leave will be paid in accordance with City Ordinance and Personnel Policies for Non -Represented employees, or the applicable collective bargaining agreement for Union Employees. 5.19 RECLASSIFICATION It is the supervisor's responsibility to maintain the employee's primary job assignments within the scope of the existing job classification, until a revised job classification is approved. Requests for revised job classifications can be made by the Department Director to the Human Resources department. In the event that an employee is eligible for a reclassification as determined by his/her supervisor, a reclassification form and a revised job description, along with the recommended pay grade should be submitted to Human Resources for review. All revised job descriptions and reclassification requests are subject to the Mayor's approval, before submittal to the City Council for their approval and/or the respective Union as required. Packet Pg. 91 7.6 City Council Agenda Item Meeting Date: 07/13/2021 Resolution rejecting racially based harassment and hate crimes Staff Lead: Council Department: City Council Preparer: Maureen Judge Background/History The Council reviewed the Resolution 1476 rejecting racially based harassment and hate crimes particularly against Asian American and Pacific Islanders at the June 22nd meeting. Councilmembers motioned to make edits and additions to the resolution. Staff Recommendation N/A Narrative The Council is asked to approve the current version of Resolution 1476 rejecting racially based harassment and hate crimes. Attachments: 622 AAPI Resolution 1476 Redline AAPI Resolution Packet Pg. 92 7.6.a RESOLUTION NO. 1476 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, REJECTING RACIALLY BASED HARASSMENT AND HATE CRIMES, PARTICULARLY AGAINST ASIAN AMERICANS AND PACIFIC ISLANDERS Whereas, the City of Edmonds previously adopted Resolution No 1381 in 2017 declaring the City of Edmonds to be an equitable, safe, and inviting community for everyone who lives in, works in and visits Edmonds; and, WHEREAS, we strongly condemn bullying, intimidation or any other acts of hate based on race or ethnicity; and, WHEREAS, we stand in solidarity with Asian American and Pacific Islander (AAPI) communities and assert in the strongest possible terms that anti -Asian racism, intimidation, and hate crimes will not be tolerated and have no place in our society; and WHEREAS, AAPI communities are immensely diverse, consisting of multiple ethnicities, hundreds of languages and dialects, wide-ranging socioeconomic characteristics, and distinct immigration patterns; and WHEREAS, racism and scapegoating toward the AAPI community has persisted since the 19th century and contributed toward policies like the Chinese Exclusion Act of 1882, which prohibited the immigration of Chinese laborers, and introduction of the term "yellow peril," which represented East Asians as dangerous and threatening to the United States; and WHEREAS, racist policies continued into the 20th century with the Immigration Act of 1924 effectively banning all immigration from Asia; Executive Order 9066 in 1942 authorizing the incarceration of Japanese Americans during World War II; and others that have impacted Southeast Asian Americans, South Asians, Muslims, and Sikhs, among others; and WHEREAS, since the outbreak of the coronavirus disease 2019 (COVID-19) pandemic in Snohomish County in January 2020, hateful rhetoric regarding COVID-19 has contributed to a spike in discrimination and hate crimes toward Asian Americans; and WHEREAS, since the outbreak of Covid-19 there has been a marked increase in harassment and hate crimes, particularly against Asian American and Pacific Islanders; and WHEREAS, misinformation and the use of anti -Asian terminology and rhetoric have perpetuated anti -Asian stigma and resulted in an increase of acts of hate against Asian Americans, Pacific Islanders and immigrants and refugees; and WHEREAS, as this hateful anti -Asian rhetoric spread, especially as it intensified this past year, has resulted in Asian Americans being harassed, assaulted, and scapegoated for the COVID-19 Packet Pg. 93 7.6.a pandemic; and violence and hate crimes against Asian Americans have increased by 150 percent in major U.S. cities; and WHEREAS, Asian women are often fetishized, exoticized, and objectified throughout media and throughout history and this affects the racialized, gendered, and sexualized violence AAPI women have experienced, historically and now; and WHEREAS, after the Atlanta spa shooting, which left 8 dead, including six women of Asian descent, there was a constant dehumanization of Asian women during media discussions; and WHEREAS, even prior to the pandemic, AAPI women were experiencing a great deal of violence and discrimination at the intersection of race/ethnicity, gender, immigration status, and socioeconomic class, among many other factors; and WHEREAS, despite these increasing acts of hate and bigotry, an estimated two million Asian Americans and Pacific Islanders served on the front lines of this crisis as healthcare providers, as first responders, and in other essential roles; and WHEREAS acts of hate and discrimination are antithetical to our values as Edmonds' residents, Washingtonians, and Americans. As a community, it is our duty to promote respect, inclusion, and a welcoming community for people of all races, national origins, and ethnicities, sexual orientations, genders, gender identities, gender expressions, disabilities, and ages; and WHEREAS, all Edmonds residents can play a role in establishing a safe and welcoming community by intervening and reporting instances of hate and discrimination. Reporting these incidents is critical to holding perpetrators accountable and fully addressing the issue. The City of Edmonds encourages community members who observe or are experiencing incidents of harassment or hate crimes to call 911 in emergency situations and to report all incidents to the Washington State Human Rights Commission (1-800-233-3247); and WHEREAS, we have a responsibility, as elected representatives, to speak out against hate and discrimination against our residents or visitors to our city; and NOW, THEREFORE, BE IT RESOLVED THAT, the Edmonds City Council and the City of Edmonds stand in solidarity with Asian American and Pacific Islander communities; and condemns all acts of racism, xenophobia, sexism, gender -based violence, discrimination, anti - Asian bias, scapegoating, and ethnic or religious intolerance against all people; and BE IT FURTHER RESOLVED The Edmonds City Council commits to following the leadership of communities most impacted by hate violence in the wake of COVID19, working jointly with members of the community to develop tangible, community -led solutions to root out discrimination, hate, and systemic racism, and uplift solidarity. Passed by the City Council the 22nd Day of June, 2021 Packet Pg. 94 7.6.a APPROVED: CITY OF EDMONDS Mike Nelson, Mayor Q Packet Pg. 95 7.6.b RESOLUTION NO. 1476 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, REJECTING RACIALLY BASED HARASSMENT AND HATE CRIMES, PARTICULARLY AGAINST ASIAN AMERICANS AND PACIFIC ISLANDERS DUE TO rnvm 19 Whereas, the City of Edmonds previously adopted Resolution No 1381 in 2017 declaring the City of Edmonds to be an equitable, safe, and inviting community for everyone who lives in, works in and visits Edmonds; and, Whereas we strongly condemn bullying, intimidation or any other acts of hate based on race or ethnicity; and WHEREAS, we stand in solidarity with Asian American and Pacific Islander (AAPI) communities and assert in the strongest possible terms that anti -Asian racism, intimidation, and hate crimes will not be tolerated and have no place in our socie . ; and WHEREAS, AAPI communities are immensely diverse, consisting of multiple ethnicities, hundreds of languages and dialects, wide-ranging socioeconomic characteristics, and distinct immigration patterns; and WHEREAS, racism and scape og ating toward the AAPI community has persisted since the 19th century and contributed toward policies like the Chinese Exclusion Act of 1882, which prohibited the immigration of Chinese laborers, and introduction of the term "yellow peril," which represented East Asians as dangerous and threatening to the United States; and WHEREAS, racist policies continued into the 20th century with the Immigration Act of 1924 effectively banning all immigration from Asia; Executive Order 9066 in 1942 authorizing the incarceration of Japanese Americans during World War II; and others that have impacted Southeast Asian Americans, South Asians, Muslims, and Sikhs, among others; and WHEREAS, since the outbreak of the coronavirus disease 2019 (COVID-19)pandemic in Snohomish County in January 2020, hateful rhetoric regarding COVID-19 has contributed to a spike in discrimination and hate crimes toward Asian Americans; and Whereas, since the outbreak of Covid-19 there has been a marked increase in harassment and hate crimes, particularly against Asian American and Pacific Islanders; and Packet Pg. 96 7.6.b Whereas, misinformation and the use of anti -Asian terminology and rhetoric have perpetuated anti -Asian stigma and resulted in an increase of acts of hate against Asian Americans, Pacific Islanders and immigrants and refugees; and WHEREAS, as this hateful anti -Asian rhetoric spread, especially as it intensified this past year, has resulted in Asian Americans being harassed, assaulted, and scapegoated for the COVID-19 pandemic; and violence and hate crimes against Asian Americans have increased by 150 percent in major U.S. cities; and WHEREAS, Asian women are often fetishized, exoticized, and objectified throughout media and throughout history and this affects the racialized, gendered, and sexualized violence AAPI women have experienced, historically and now; and WHEREAS, after the Atlanta spa shooting, which left 8 dead, including six women of Asian descent, there was a constant dehumanization of Asian women during media discussions; and WHEREAS, even prior to the pandemic, AAPI women were experiencing a great deal of violence and discrimination at the intersection of race/ethnicity, gender, immigration status, and socioeconomic class, among many other factors; and WHEREAS, despite these increasing acts of hate and bigotry, an estimated two million Asian Americans and Pacific Islanders served on the front lines of this crisis as healthcare providers, as first responders, and in other essential roles; and WHEREAS acts of hate and discrimination are antithetical to our values as Edmonds' residents, Washingtonians, and Americans. As a community, it is our duty promote respect, inclusion, and a welcoming community for people of all races, national origins, and ethnicities, sexual orientations, genders, gender identities, gender expressions, disabilities, and ages. WHEREAS, all Edmonds residents can play a role in establishing a safe and welcoming communityby interveningand nd reporting instances of hate and discrimination. Reporting these incidents is critical to holding perpetrators accountable and fully addressing the issue. The City of Edmonds encourages community members who observe or are experiencing incidents of harassment or hate crimes to call 911 in emergency situations and to report all incidents to the Washington State Human Rights Commission (1-800-233-3247). Whereas, we have a responsibility, as electedi-ve representatives, to speak out against hate and discrimination against our residents or visitors to our city; and NOW, THEREFORE, BE IT RESOLVED THAT, the Edmonds City Council and the City of Edmonds stand in solidarity with Asian American and Pacific Islander communities; and condemns all acts of racism, xenophobia, sexism, gender -based violence, discrimination, anti - Asian bias, scapegoating, and ethnic or religious intolerance against all people; and BE IT FURTHER RESOLVED The Edmonds City Council commits to following the leadership of communities most impacted by hate violence in the wake of COVID 19, working jointly members of the community to develop tangible, community -led solutions to root out discrimination, hate, and systemic racism, and uplift solidarity. Packet Pg. 97 7.6.b ►�r!'e�r.�!r�.rr�rres M �.-ns:re!��i!�:resr.��:ee!*e!��e!�:r.�!e!r.■..�!es�ssee�.�eer.�s��r.��.�r•�!� Passed by the City Council the 22nd Day of June, 2021 APPROVED: CITY OF EDMONDS Mike Nelson, Mayor Packet Pg. 98 7.7 City Council Agenda Item Meeting Date: 07/13/2021 Ordinance Amending City Council Meeting Schedule for the Second Tuesday of the Month Staff Lead: Council Department: City Council Preparer: Maureen Judge Background/History On July 6, 2021, the City Council discussed their preferences for meetings held on the second Tuesday of the month and the city council has determined that a regular city council meeting on the second Tuesday of each month is no longer necessary. As a result of their discussions, they directed the City Attorney to prepare the attached ordinance to change the meeting times of their committee meetings and to remove their regular meeting of the full council. Staff Recommendation Adopt ordinance as part of the consent agenda. Narrative N/A Attachments: 2021-07-08 Ordinance re council committee meetings and 2nd Tuesdays v2 Packet Pg. 99 7.7.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, CHANGING THE REGULAR MEETING TIMES OF CITY COUNCIL MEETINGS AND CITY COUNCIL COMMITTEE MEETINGS, REMOVING THE SECOND TUESDAY REGULAR COUNCIL MEETING, AND AMENDING REGULAR COMMITTEE MEETING TIMES ON THE SECOND TUESDAY OF THE MONTH WHEREAS, the city council has the power to organize and regulate its internal affairs under RCW 35A.11.020; and WHEREAS, the city council has determined that a regular city council meeting on the second Tuesday of each month is no longer necessary; and WHEREAS, the city council has determined that regular city council committee meetings should occur at different times on the second Tuesday of each month; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1.04.010 of the Edmonds City Code, entitled "Regular public meeting time and days," is hereby amended to read as follows (new text is shown in underline; deleted text is shown in strive through): 1.04.010 Regular public meeting time and days. A. Full Council. Regular meetings of the city council shall be held on every Tuesday of every month, except for the second and fifth Tuesdays of a month, at 7:00 p.m. Regular meetings of the city council shall be held in the Council Chambers, Public Safety Complex, 250 Fifth Avenue N., Edmonds, Washington. Council meetings shall adjourn no later than 10:00 p.m. on the day initiated unless such adjournment is extended by an affirmative vote of a majority of the council as a whole plus one. B. Council Committees. The city council shall have the following standing committees: finance; parks and public works ("PPW"); public safety, planning and personnel ("PSPP"). Regular meetings of the city council standing committees shall be held on the second Tuesday of every month in the police training room of the Public Safety Complex, 250 Fifth Avenue N., Edmonds, Washington, with their respective start times as follows: (1) PT-WPSPP shall commence at 45:00 p.m. and end at 6:00 p.m.; (2) PSPPFinance shall Packet Pg. 100 7.7.a commence at -56:00 p.m. and end at 7:30 p.m.; and (3) €maneePPW shall commence at 6 007:30 p.m. and end at 9:30 p.m. At least the audio from city council standing committee meetings shall be recorded and posted online. Section 2. Regular meetings during the COVID-19 pandemic. Until such time that gubernatorial proclamation 20-28, and its various extensions have been terminated or amended to require the city council to meet in person, regular council meetings shall occur using a virtual meeting technology that complies with the proclamation. The council, by motion, may opt to include an in -person component to its virtual meetings so long as that is done in compliance with the gubernatorial proclamation then in effect. Instructions for accessing the virtual meetings shall be posted on the city council agenda, which can be found on the city's website. Section 3. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 4. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: JEFF TARADAY 00 O ti O N O N c 0 E z c� a Packet Pg. 101 7.7.a FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 102 7.7.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2021, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, CHANGING THE REGULAR MEETING TIMES OF CITY COUNCIL MEETINGS AND CITY COUNCIL COMMITTEE MEETINGS, REMOVING THE SECOND TUESDAY REGULAR COUNCIL MEETING, AND AMENDING REGULAR COMMITTEE MEETING TIMES ON THE SECOND TUESDAY OF THE MONTH The full text of this Ordinance will be mailed upon request. DATED this day of , 2021. CITY CLERK, SCOTT PASSEY n 00 O ti O N O N C 4) E t V Q Packet Pg. 103 8.1 City Council Agenda Item Meeting Date: 07/13/2021 Civic Center Playfield Park Construction Contracts Staff Lead: Angie Feser Department: Parks, Recreation & Cultural Services Preparer: Angie Feser Narrative Civic Center Playfield Park project is the renovation of an 8-acre park in downtown Edmonds. The May 27, 2021 project bid opening resulted in A-1 Landscaping and Construction determined to be the lowest bidder. The qualifying Base Bid plus Bid Alternate #2 - Rubber Track Surface results in a contract award amount of $10,135,596. (Attachment #1 - Bid Tabulation). The construction bid is valid for 60 days and requires Council consideration for award in the next few weeks to remain viable. Two additional contracts providing construction support require approval by Council for the project to proceed. The first is an amendment to an existing Landscape Architecture Consulting Services Professional Services Agreement with the firm Walker Macy for $91,473 (Attachment #3) and the second is a new Professional Services Agreement for Inspection Services provided by KBA, Inc. for the fee of $613,251. (Attachment #4) This agenda item is to provide information for the Council to consider approving the three contracts necessary to begin the renovation of the park. Of the four project alternates, the Council indicated the rubberized perimeter path surfacing alternate should be included in the project scope. The other three, an interactive water feature at the park entrance, a scramble/climbing wall and street tree grates were not included in the construction agreement and can be installed later. Total cost for project construction is estimated at $13,757,730 resulting in a shortfall $1,634,447 based on current funding allocation (See Attachment #5 - Project Construction Funding/Expenditures). The Council may award to construction contracts with the condition of the funding program to address the gap to be determined in the next couple of months. There is sufficient funding available to start the project and pay for expenditures well into 2022, but the funding balance is needed by late 2022 to finish the project. Council could request the Finance Committee make a recommendation for the funding options for the amount needed to cover the balance. Staff Recommendation To proceed the construction of the Civic Center Playfield Park, staff is recommending Council award A-1 Landscaping and Construction the Base Bid and Alternate #2 of Rubberized Pathway Surfacing for the sum of $10,135,596. In addition, approve both the Walker Macy Professional Services Agreement Amendment No. 2 for $91,473 and the KBA Professional Services Agreement of $613,251. Staff also recommends the Council address the project funding gap by committing to developing a funding program in the near future in order to complete the two-year project. Packet Pg. 104 8.1 Background/History In early 2016, after leasing for 40 years, the nearly 8-acre Civic Center Playfield property was acquired by the City from the Edmonds School District for $1.9M with all but $400,000 funded by grants. A year after acquisition in 2017, a Master Plan using a robust public process was adopted by Council with the work of consulting firm of Walker Macy. The same firm was later approved by the Council to complete the design development, permitting, bidding, and support during construction. In 2018, the City began applying for grants and in November of that year the Council adopted the Parks Capital Improvement (CIP) and Capital Facilities (CFP) Plans identifying Civic Park as a project and it was approved each year since. Also, in 2018, the 50-year old Grandstand was demolished. The next year, 2019, the Council issued the $3.7m bond to fund construction. The project went out to bid early 2020, but was not successful. Elements of the project were revised and the project was re -bid twice 2021. The last round of construction bids was opened May 271h with five submittals and has verified that A-1 Landscaping and Construction is the successful low bidder. Park Design The proposed park renovation project includes youth athletic fields, upgraded sports lighting, permanent restrooms, shade pavilion, improved skate park, petanque court grove, a pollinator meadow, tennis, pickleball and basketball courts, a 1/3-mile perimeter walking path, fully inclusive playground, picnic areas, public art and more. There are four project alternates in addition to the base project including a water feature, rubberized track surface, scramble climbing wall and tree grates that are designed, permitted and could be added to park installation. They were separated from the base bid for consideration of potential cost savings. The existing Field House, leased to Boys & Girls Club of Snohomish County since 1962, will remain intact as well as a designated 20,000 square foot area around it to enable the Boys & Girls Club to continue operations. Attachments: Civic Center Playfield Project 2021 Bid Tabulations A-1 Landscape and Construction - Civic Center Playfield Contract Amendment No. 2 to Walker Macy Professional Services Agreement Professional Services Agreement with Exhibits - KBA Project Construction Funding and Expenditures Packet Pg. 105 8.1.a City of Edmonds 5/27/2021 2:00 PM PRELIMINARY BID RESULTS Project: Civic Center Playfield Project Project No.: EOMA/c551 Base Bid Estimate: $10,152,414.00 Certificate of Supplemental Dewatering Bid Statement of o 5 /o Bid Non- Equal Supplemental Water Subcontractor & Base Bid Base Bid Bid Alt #1 Bid Alt #2 Bid Alt #3 Bid Alt #4 Base Bid Plus Bidder Name Proposal Prices Addenda 1 Bidder Bond Collusion Employment Skatepark Feature Designer Schedule A Schedule B Water Rubber Track Scramble Tree Grates Base Bid Total Alts Total Signed Filled Acknowledged Qualifications Included Affidavit Opportunity Bidder Criteria Bidder Criteria Contact Info Including Tax Tax N/A Feature Surface Wall Tax N/A Including Tax Including Tax In Included Included Report Included Included Included Including Tax Including Tax Including Tax Included A-1 Landscaping and X X X X X X X X X X $9,709,238.40 $261,000.00 $761,760.00 $165,357.12 $330,868.80 $38,700.00 $9,970,238.40 $11,266,924.32 Construction Terra Dynamics Inc. X X X X X X X X X X $9,915,024.00 $280,000.00 $667,920.00 $143,520.00 $414,000.00 $35,000.00 $10,195,024.00 $11,455,464.00 Ohno - Touchdown JV X X X X X X X X X X $10,185,504.00 $250,000.00 $706,560.00 $149,040.00 $400,752.00 $54,000.00 $10,435,504.00 $11,745,856.00 Strider Construction Co. X X X X X X X X X X $11,030,340.00 $250,000.00 $756,240.00 $110,400.00 $303,600.00 $40,000.00 $11,280,340.00 $12,490,580.00 Colacurcio Brothers X X X X X X X X X X $14,200,200.00 $180,000.00 $734,160.00 $140,208.00 $309,120.00 $16,000.00 $14,380,200.00 $15,579,688.00 Engineer's Estimate $9,838,401.98 $314,012.00 $522,169.92 $284,670.82 $285,238.27 $69,248.00 $10,152,413.98 $11,313,740.99 Prepared by: Henry Schroder Packet Pg. 106 PART I 8.1.b PROPOSAL DOCUMENTS Contractor's Checklist General Information Location and Scope of Project Proposal Statement of Contractor Qualifications Certificate of Equal Employment Opportunity Report a c as E z a Packet Pg. 107 CONTRACTOR'S CHECKLIST The following forms are to be provided and (executed, when necessary) after the Contract is awarded A) CONTRACT This agreement is to be executed by the successful bidder. B) PAYMENT AND PERFORMANCE BOND To be executed by the successful bidder and its surety company. C) Insurance requirements D) Monthly Apprentice Reporting Form E) Progress Schedule F) Intent to Pay Prevailing Wage Certificate G) Shop Submittals CC-1 Q c m E t U a r r Q Packet Pg. 108 8.1.b LOCATION, SCOPE OF PROJECT The project covered by these specifications and documents is generally described as follows: sidewalk improvements along 6th Avenue, two sports courts, a plaza with terraced seat walls, shade structure, concrete seat walls, six petanque courts, two natural grass soccer _ fields, skate park, play area, concrete and asphalt paths, planting & irrigation, pedestrian and sports lighting, utility and stormwater improvements and an Owner furnished restroom building supplied by The Public Restroom Company. Add alternates to the project include rubber track surfacing. The contractor will be required to furnish the necessary equipment, materials and labor. All of the above shall be accomplished in accordance with these documents, plans and special provisions. LSP-1 a as E a Packet Pg. 109 8.1.b GENERAL INFORMATION Specifications and Contract Manual The combination of all specifications, plans and drawings hereinafter shall be referred to as the "Contract Documents." References to the Washington State Department of Transportation (WSDOT) and APWA Standard Specifications for Road, Bridge and Municipal Construction shall be for the 2021 Edition. Prevailing Wages The county in which this public works project is located is Snohomish, and the State of Washington prevailing wage rates for Snohomish County apply to work performed under this contract. The applicable prevailing wage rates may be found at the following website address of the Department of Labor and Industries: https:Hfortress.wa.gov/lni/wagelookup/prvWagelookup.aspx. A hard copy of the list of applicable prevailing wage rates is available for inspection during business hours at the City's Development Services Department, which is located on the 2nd floor of 121 5th Avenue North, Edmonds, WA 98020. A hard copy of said list will be mailed only upon written request. Prevailing wage rate for public works contracts are published on the first business day of February and the first business day of August of each year. These rates become effective thirty days after the date of publication. The prevailing wage rates in effect on the bid opening date are the prevailing wage rates that apply to that project, no matter how long the project lasts, unless the contract is awarded more than six months after the bids are due. For those contracts where award has been delayed more than six months, the prevailing wage rate in effect on the date of the award shall apply for the duration of the contract. Apprentice Utilization Requirements This Contract includes an Apprentice Utilization Requirement as defined in the Contract Documents. No less than 15% of project Labor Hours shall be performed by Apprentices. [Note: Apprentice Utilization Requirements are mandatory for all public works estimated to cost one million dollars or more, in which case up to fifteen percent (15%) of the labor hours must be performed by apprentices. ECC 18.00.050; RCW 39.04.320.] Sales Tax This contract includes work within street right-of-way for which sales tax does not apply to charges v made by the contractor to the City or payments made by the City to the contractor in accordance with Washington Administrative Code (WAC) 458-20-171. The City will not pay sales tax to the contractor on work for which sales tax does not apply. The schedules of work for which such sales tax does not apply are indicated by an "NA" (not applicable) in the space provided for tax in the bid schedules included as part of the "Proposal" form for this contract. It is the responsibility of the contractor to investigate, understand, comply with and appropriately include in his/her bid the contractor's liability for payment of all sales, use and other taxes. a GI-1 a Packet Pg. 110 PROPOSAL 8.1.b FOR THE CITY OF EDMONDS, WASHINGTON TTo: Honorable Mayor and Council City of Edmonds Office of the City Clerk 121 Fifth Avenue North Edmonds, Washington 98020 The Contractor, in compliance with the partie's intent to negotiate for the Edmonds Civic Center Pla geld project, having examined the specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the work of the proposed project, including the availability of materials and labor, hereby proposes to furnish all labor, materials, equipment and supplies, and to perform the work in accordance with the Contract Documents, of which this proposal is a part. Contractor hereby agrees to commence work under this contract on a date to be specified in a written "Notice to Proceed" from the City and to fully complete the project within 314 working days. Contractor further agrees to pay liquidated damages calculated using the formula in Standard Specifications Section 1-08.09, "Liquidated Damages". The quantities stated in connection with the price schedule for the contract submitted herewith are approximate only, and payment shall be made on the prices named for the actual quantities incorporated in the completed work. The estimated quantities shall be verified by the Contractor and not exceeded without prior written approval. If there shall be an increase in the total payment for an item covered by a lump sum price, it shall be computed on a basis for Extra Work for which an increase in payment will have been earned, and if there is a decrease in lump sum price for any item, it shall be made only as a result of negotiation between the undersigned and the City. The undersigned submits the unit prices set forth herein as those with which he will perform the work involved. The extensions in the column headed "TOTAL" are made for the sole purpose of facilitating comparison of bids, and if there are any discrepancies between the unit prices and the total amounts shown, the unit prices shall govern. The above prices shall include all labor, equipment, materials, supplies, overhead, profit, insurance, licenses, fees, etc. to cover the finished work. All schedule items for which blanks are provided herein should be completed in full by showing a unit price or lump sum price for each item thereof. P-1 a c as E z a Packet Pg. 111 Project Name: _Edmonds Qvic CenterPlayfield Project Number: EOM4/c551 City of Edmonds Unit prices, or lump sum prices for combination items as herein named, shall be used as the basis for computation of the total compensation to be received by the undersigned, all in accordance with the completed schedule of items and prices as follows: Bid Description Approx. Unit Item t . Schedule A A-1 Base Bid — Work on Park 1 LS Property A-2 Over Excavation and 6000 CY Export of Unanticipated Unsuitable Material (See Spec 3100 00) A-3 Import and Placement of 6000 CY Unanticipated Structural Fill (See Spec 31 00 00) A-4 Temporary Dewatering 1 EST (Contingent Bid Item) A-5 Unforeseen Conditions 1 EST A-6 Record Drawings 1 LS ($1000 Minimum Bid) Unit Cost Total Price r_7IOr9'V?O0 qqq, -+oo 3 Lt a o Lf , boo $375,000 $375,000 $25,000 $25,000 i --3r+J5-eY 4, 900 y , 9 o0 Subtotal Schedule A: Sales Tax at 10.4%: Schedule A Total with Sales Tax: Bid Itern Description Approx. Q Unit Schedule B B-1 Base Bid —Public Road Construction in Right -of - ay 1 LS $ $0, -tq1-+' (0m s q (q, Co3�. yp $ 91 TO% 2 38.140 Unit Cost Total Price abl, ono 2�1, oc�o Schedule B Total (sales tax not applicable): Base Bid Grand Total Schedules A + B: P-2 sq,91e.23$.LIa r Q C Q Packet Pg. 112 8.1.b Bid Item Description Approx. Qty. Unit Add Alternate 41 erg NOT AWARDED Unit Cost Total Price r Subtotal Add Alternate 41: Sales Tax at 10.4%: Add Alternate #1 Total with Sales Tax: Bid Item Description Approx. Qt . Unit Add Alternate 42 ALT-2 Rubber Track Surfacin 1 LS Unit Cost Total Price I yq, -iao I qq, T80 Subtotal Add Alternate #2: Sides Tax at 10.4%: Add Alternate #2 Total with Sales Tax: Bid Item Description Approx. Qty. Unit Add Alternate 43 NOT AWARDED $1 yq, T8(). o0 $15, 571. I Z $1 toy, 35 3. 12. Unit Cost Total Price Subtotal Add Alternate 43: Sales Tax at 10.4%: Add Alternate #3 Total with Sales Tax: P-3 r Q Packet Pg. 113 8.1.b Bid Description Approx. Unit Item t . Add Alternate 04 Unit Cost Total Price NOT AWARDED Subtotal Add Alternate 44 (Sales Tax not Applicable): � Upon receipt of written Notice of Award of this bid, the Contractor will execute the formal contract within ten calendar days and deliver a Performance Bond or Bonds to the City Clerk. Contractor must provide or obtain a fully -paid, current city of Edmonds business license prior to signing the formal contract. 'Ihe Contractor agrees to complete all work awarded to within the time limit previously stated. If written notice of the -acceptance of this bid is in -ailed. telegraphed or delivered to the undersigned within sixty c•alend•ar days -after the date of the proposal. or -at -any time thereafter before this proposal is withdrawn. the undersigned -agrees to execute -and deliver -a contract. in the form -att-ached hereto -as required by the contract m anu al. in accordance with the proposal as accepted. and the undersigned will give payment -and performance bonds -as specified with good -and sufficient surety or sureties. -all within ten c-alend-ar days (unless -a longer period is -allowed) -after the prescribed forns -are presented to the undersigned for signature. The party by whom this proposal is submitted and by whom the contract will be entered into in event the award is made to A-r Landscaping and Construction. Inc.. a corporation/partnership/individual (indicate which) doing business at 20607 SR 9 SE. Snohomish. WA 98296 to which address notice of acceptance should be sent. Contractor's Registration No. (UBI No.) 601 605 837 A-1 Landscaping and Construction. Inc. Legal Name of Pei -son, Firm or Corporation By: r Title: Q c m E ca P-4 Q Packet Pg. 114 8.1.b SUBCONTRACTOR LIST (Contracts over 1 million dollars) HVAC, PLUMBING AND ELECTRICAL Name of Contractor: A-1 Landscaping and Construction, Inc. Project Name: Edmonds Civic Center Playfield Project Number: _ EOMA/c551 Pursuant to RCW 39.30.060, if awarded the contract, the contractor will employ the following subcontractors to perform the work of heating, ventilation, and air conditioning; plumbing; and electrical, or the contractor shall self perform the work. Heating, Ventilation, and Air Conditioning Subcontractor Name: -Re% 14/,K -=&ilZ,- nxQL� I &-�rO L4106 - Z--. Plumbing Subcontractor Name: AJi Electrical Subcontractor Name: 6tem- of wo-&hoq�fin.+. Inc- _ Naeem II bal Contractor Signature Date: .5127L2021 a w c a� E Packet Pg. 115 8.1.b SUBCONTRACTOR LIST (Contracts over 1 million dollars) STRUCTURAL STEEL INSTALLATION AND REBAR INSTALLATION Name of Bidder: A-1 Landscaping and Construction, Inc. Project Name: Edmonds Civic Center Playfield Project Number: __EOMA/c551 Pursuant to RCW 39.30.060, if awarded the contract, the contractor will employ the following subcontractors to perform the work of structural steel installation and rebar installation work, or the contractor shall self perform the work. Structural Steel Installation Subcontractor Name: Aalbu Brother's LLC. Rebar Installation Subcontractor Name: __A-1 Landscaping and Construction, Inc. Naeem Iq a — Contractor Signature Date: 5/27/202 a Packet Pg. 116 STATEMENT OF CONTRACTOR QUALIFICATIONS RCW 39.04.350 8.1.b Contractor Name A-1 l,,andscagU and Construc-Cion, Inc. THE CONTRACTOR SHOULD READ AND RESPOND TO THIS FORM CAREFULLY. Indicia of contractors responsibility inherently involve subjective determinations as to the contractor's ability to perform and complete the contract work responsibly and to the owner city's satisfaction. The city has an obligation and a duty to its citizens and its taxpayers to administer its budgets and complete its projects in a businesslike manner. Accordingly, it has a duty to exercise the type of inquiry and discretion a business would conduct when selecting a contractor who will be responsible to perform the contract work. The city's supplemental criteria are based, in part, on the qualification statement form used by the American Institute of Architects. The city provides these criteria so as to provide the most objective framework possible within which the city will make its decision regarding the contractor's ability to be responsible to perform the contract work. These criteria, taken together, will form the basis for the city's decision that a contractor is or is not responsible to perform the contract work. THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES: CONSULTATION WITH AN ATTORNEYIS ENCOURAGED WITH RESPECT TO ITS COMPLETION ORMODIFICATION. a w c a� E El Packet Pg. 117 8.1.b SUPPLEMENTAL CRITERIA — Established by the City to assist in the determination of contractor responsibility 2. ORGANIZATION 2.1 How many years has your organization been in business as a Contractor? 34 Years 2.2 How many years has your organization been in business under its present business name? 34 Years 2.2.1 Under what other or former names has your organization operated? N/A 2.3 If your organization is a corporation, answer the following: 2.3.1 Date of incorporation: 2/14/1995 2.3.2 State of incorporation: Washington 2.3.3 President's name: Naeem Iqbal 2.3.4 Vice-president's name(s): Rizwana F. Syeda-Kazmi 2.3.5 Secretary's name: Rizwana F. Syeda-Kazmi 2.3.6 Treasurer's name: Rizwana F. Syeda-Kazmi 2.4 If your organization is a partnership, answer the following: N/A 2.4.1 Date of organization: 2.4.2 Type of partnership (if applicable): 2.4.3 Name(s) of general partner(s): 2.5 If your organization is individually owned, answer the following: N/A 2.5.1 Date of organization: 2.5.2 Name of owner: a w c E Packet Pg. 118 8.1.b 2.6 If the form of your organization is other than those listed above, describe it and name the principals: 3. LICENSING 3.1 List jurisdictions and trade categories in which your organization is legally qualified to do business, and indicate license numbers, if applicable. See Attached 3.2 List jurisdictions in which your organization's partnership or trade name is filed. See Attached 4. GOVERNMENTAL COMPLIANCE 4.1. At the time of bid submittal, does Contractor owe delinquent taxes to the Washington State Department of Revenue? No If yes, does Contractor have a payment plan approved by the Department of Revenue? 4.2 Is Contractor currently debarred or suspended by the federal government? No 4.3 Has Contractor complied with all applicable minority and women's business enterprises, disadvantaged business enterprises, and other similar utilization requirements or goals on federally funded public works projects with such requirements within three years of the bid submittal deadline? Yes If no, please state any extenuating circumstances regarding this issue. 4.4 Is Contractor listed as an ineligible contractor on the federal GSA Excluded Parties List System set forth by 31 U.S.0 § 6101 and Executive Order 13496? No 4.5 Apprenticeship Requirements: 4.5.1 Has Contractor complied with all apprenticeship requirements of ECC 18.00.050 within one year of the bid submittal deadline? Yes If no, were these requirements accepted or waived in writing by the Mayor or the Mayor's designee pursuant to that section for the applicable project(s)? 4.5.2 Has Contractor complied with all apprenticeship utilization goals on public works projects having such requirements within three years of J the bid submittal deadline? Yes a If no, please state any extenuating circumstances regarding this issue. c E 4.6 Has Contractor been convicted of a crime involving bidding on a public works contract within five years of the bid submittal deadline? No a Packet Pg. 119 8.1.b 4.7 Does Contractor have a record of excessive claims filed against the retainage or payment bonds for public works projects within three years of the bid submittal deadline? No If yes, please state any extenuating circumstances regarding this issue. 4.8 Has Contractor successfully completed projects of a similar size and scope as required by the contract documents for this project? Yes If yes, please provide information on such project(s) and contact information for each contracting agency. See Attached Please note: In evaluating whether projects were successfully completed, the City may check owner references for previous projects and evaluate the owner's assessment of bidder performance, including but not limited to quality control, safety record, timeliness of performance, use of skilled personnel, management of subcontractors, availability of and use of appropriate equipment, compliance with contract documents, and management of submittals process, change orders and close-out. 4.9 Has Contractor had a public works contract terminated for cause by a government agency within five years of the bid submittal deadline? No If yes, please state any extenuating circumstances regarding this issue. 4.10 Has Contractor had judgments entered by a court of law against it within five years of the bid submittal deadline that demonstrate a pattern of failing to meet the terms of contracts? No If yes, please state any extenuating circumstances regarding this issue. 4.11 Does Contractor have a documented pattern of prevailing wage complaints filed against it within five years of the bid submittal deadline that demonstrates a failure to pay workers prevailing wages? No If yes, please state any extenuating circumstances regarding this issue. S. EXPERIENCE 5.1 List the categories of work that your organization normally performs with its own forces. Landscaping, Irrigation, Concrete, Steel Structures, Rebar, Earthwork, and Underground Utilities. 5.2 Claims and Suits. (If the answer to any of the questions below is yes, please attach details.) 5.2.1 Has your organization ever failed to complete any work awarded to it? No 5.2.2 Are there any judgments, claims, arbitration proceedings or suits pending or outstanding against your organization or its officers? No 5.2.3 Has your organization filed any lawsuits or requested arbitration with regard to construction contracts within the last five years? No a Packet Pg. 120 8.1.b 5.3 Within the last five years, has any officer or principal of your organization ever been an officer or principal of another organization when it failed to complete a construction contract? (If the answer is yes, please attach details.) No 5.4 On a separate sheet, list major construction projects your organization has in progress, giving the name of project, owner, architect or design engineer, contract amount, percent complete and scheduled completion date. See Attached 5.4.1 State total worth of work in progress and under contract: $12,099,213.06 5.5 On a separate sheet, list the major projects your organization has completed in the past five years, giving the name of project, owner, architect or design engineer, contract amount, date of completion and percentage of the cost of the work performed with your own forces. See Attached 5.5.1 State average annual amount of construction work performed during the past five years: $10,000,000+ 5.6 On a separate sheet, list the construction experience and present commitments of the key individuals of your organization. See Attached 5.7 On a separate sheet, list your major equipment. See Attached 6. REFERENCES 6.1 Trade References: See Attached 6.2 Bank References: Wells Fargo ATTN: Drew Davis 425-259-3291 6.3 Surety: Liberty Mutual Insurance Company 6.3.1 Name of bonding company: Parker, Smith & Feek, Inc. 6.3.2 Name and address of agent: Roger Kaltenbach 2233 112th Ave NE, 7. FINANCING Bellevue, WA 98004 7.1 Financial Statement. After bid opening, the City may require the following financial information = from any of the three apparent low bidders. If so required, the selected bidder(s) must respond with this financial information within 24 hours of the City's request for that information. The City's request for this information N shall not be construed as an award or as an intent to award the contract. A bidder's failure or refusal to provide this information may result in rejection of that bidder's bid. Will be provided upon request a 7.1.1 Attach a financial statement, preferably audited, including your organization's latest balance sheet and income statement showing s the following items: r a Packet Pg. 121 8.1.b Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materials inventory and prepaid expenses); Net Fixed Assets; Other Assets; Current Liabilities (e.g., accounts payable, notes payable, accrued expenses, provision for income taxes, advances, accrued salaries and accrued payroll taxes); Other Liabilities (e.g., capital, capital stock, authorized and outstanding shares par values, earned surplus and retained earnings). 7.1.2 Name and address of firm preparing attached financial statement, and date thereof: 7.1.3 Is the attached financial statement for the identical organization named on page one? 7.1.4 If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g., parent - subsidiary). 7.2 Will the organization whose financial statement is attached act as guarantor of the contract for construction? S. SIGNATURE The undersigned certifies under oath that the information provided herein is true and sufficiently complete so as not to be misleading. 8.1 Dated at this _27th day of May _, 2021. Contractor Name: A-1 Landscaping and Construction, Inc. L- By: �e� Naeem I b� al Title: President a Packet Pg. 122 8.1.b CONTRACTOR RESPONSIBILITY CRITERIA Statement that Contractor Has Not Been Disqualified This statement is required by state law (RCW 39.04.350(1)(d)) to be submitted to the City before the contract can be awarded. The contractor hereby certifies that, within the three-year period immediately preceding the proposal date (5/27/21), the contractor has not been disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3). A-1 Landscaping and Construction Inc. Contractor's Business Name Signature of Authorized Official* Naeem Ilc bal Printed Name President Title 512712021 & hhQmish WA Date City State * If a corporation, proposal must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co -partnership, proposal must be executed by a partner, a Packet Pg. 123 8.1.b CONTRACTOR RESPONSIBILITY CRITERIA Certification of Compliance with Wage Payment Statutes This certification is required by state law (RCW 39.04.350(2)) to be submitted to the City before the contract can be awarded. The contractor hereby certifies that, within the three-year period immediately preceding the proposal date (5/27/21), the bidder is not a "willful" violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction. I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct. A-1 Landscaping and Construction, Inc. Contractor's Business Name Signature of Authorized Official* —Na eem. Printed ie n Title 5/27L2021 Snohomish WA Date City State * If a corporation, proposal must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co -partnership, proposal must be executed by a partner. a Packet Pg. 124 8.1.b CERTIFICATION OF EQITAL EMPLOYMENT OPPORTtTNITY REPORT Certification with regard to the performance of previous contracts or subcontracts subject to the Equal Opportunity clause and the filing of required reports. The bidder, A-1 Landscaping and Construction, Inc. , proposed contractor, hereby certifies that (he) (she) has , has not X , participated in a previous contract or subcontract subject to the equal opportunity clause, as required by Executive Orders 10925, 11114, or 11246, and that (he) (she) has , has not X , filed with the Joint Reporting Committee, the Director of the Office of Federal Contract Compliance, a federal govermnent contracting or administering agency, or the former President's Committee on Equal Employment Opportunity, all reports due under the applicable filing requirements. A-1 Landscaping and Construction, Inc. Company By: 1 Naeem Iqbal Title: President Date: 5/27/2021 Note: The above certification is required by the Equal Employment Opportunity Regulations of the Secretary of Labor [41 CFR 60-1.7(b) (1)], and must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause. Contracts and subcontracts which are exempt from the equal opportunity clause are set forth in 41 CFR 60-1.5. (Generally, only contracts or subcontracts of $] 0, 000 or under are exempt.) Currently, Standard Form 100 (EEO-1) is the only report required by the Executive Orders or their implementing regulations. Proposed prime contractors and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders acid have not filed the required reports should note that 41 CFR 60-1.7 (b) (1) prevents the award of contracts and subcontracts unless such contractor submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of Labor. FOR-1 Packet Pg. 125 8.1.c City of Edmonds Mike Mayor 700 MAIN STREET • EDMONDS, WA 98020 • 425-771-0230 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT C. 1 %qQ AMENDMENT NO.2 TO PROFESSIONAL SERVICES AGREEMENT FOR LANDSCAPE ARCHITECTURE CONSULTING SERVICES FOR THE EDMONDS CIVIC CENTER PLAYFIELD PROJECT Dated April 27, 2018 WHEREAS, the City of Edmonds, Washington (the "City") and Walker Macy (the "Consultant"), entered into an underlying professional services agreement for the provision of landscape architecture consulting services for ("Project"), dated April 27, 2018 ("Underlying November 18, 2019 ("Amendment No. I"); and the Edmonds Civic Center Playfield Project Agreement") and amended that agreement on WHEREAS, Section 12 of the Underlying Agreement provides that the parties may make changes through amendments to the Underlying Agreement that are approved in writing by both parties; and WHEREAS, the Underlying Agreement and its Amendment No. 1 incorporate a Scope of Work for the Project consultation work and a budget for this work; and WHEREAS, the parties desire to further amend the Underlying Agreement to increase the budget to cover additional fees for the consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of April 27, 2018 between the City and the Consultant for Project consultation services, as amended by its Amendment No. 1, both of which are attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, are further amended in, but only in, the following respect: (a). Section 2 ("Payments") — The Fee Schedule set forth in Exhibit B to the Underlying Agreement and referenced in Section 2 ("Payments"), as amended by Amendment No. 1 and its Exhibit A, shall be further amended to provide for additional fees for prior authorized work as well as an adjustment in billing rates for the consultant team. Subsection A of Section 2, which was revised by Amendment No. 1, is hereby further amended to read as follows: Packet Pg. 126 Amendment No. 2 to Professional Services Agreement, Page 2 A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule in Exhibit B; the Fee Schedule for the additional Yost Park Stormwater Design services incorporated into Exhibit A to Amendment No. 1; and the fee amendment for prior authorized work and adjustment for 2021-2022 billing rates set forth in Exhibit A to Amendment No. 2, all of which are attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of ONE MILLION, FOUR HUNDRED FORTY-SEVEN THOUSAND, EIGHT HUNDRED THIRTEEN DOLLARS ($1,447,813.00). 2. In all other respects, the Underlying Agreement, as amended by its Amendment No. 1, shall remain in full force and effect, further amended as set forth herein, but only as set forth herein. DATED this day of July 2021. CITY OF EDMONDS Michael Nelson, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney WALKER MACY Chelsea McCann, Principal Packet Pg. 127 Amendment No. 2 to Professional Services Agreement, Page 3 8.1.c STATE OF WASHINGTON) )ss COUNTY OF ) On this day of 2021, before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Chelsea McCann, and executed the foregoing instrument, and acknowledged the said instrument to be her free and voluntary act and for the uses and purposes therein mentioned, and on oath stated that she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 128 Amendment No. 2 to Professional Services Agreement, Page 4 8.1.c EXHIBIT A Scope of Work / Fee Schedule c O U c 0 r U L C O U L a. m a. L C w U v U .r c w E O m L Q V d FU C O .y N d w O L a. c.i C� G L d O N O Z C N E C d E Q C d E t v R r r Q Packet Pg. 129 8.1.c WALKERI MACY LANDSCAPE ARCHITECTURE URBAN DESIGN PLANNING April 7, 2021 Angie Feser Parks, Recreation and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 RE: Edmonds Civic Center Playfield Improvements — Contract Amendment Request Dear Angie, We appreciate the opportunity to submit the following contract amendment request for landscape architectural services at Edmonds Civic Field. SCOPE OF WORK: 1. Amendment for prior authorized work: 1.1 We received prior authorization to complete the work associated with the proposals listed in the table below. Our team is requesting additional fees for the total value of these less the unallocated (management reserve) fee that was remaining in our contract. May 2020 Bidding Support $9,450.00 September 2020 Yost Re -Design $60,164.00 September 2020 Geotech Explorations $17,610.00 September 2020 Re -Bid Task 1 $39,950.00 March 2021 Re -Bid Task 2 $29,388.00 2. Adjustment for 2021 — 2022 billing rates: 2.1 The billing rates for the consultant team have increased an average of 4%. We are requesting additional fee for the Construction Administration scope of our work that is to be completed in 2021 and 2022. Packet Pg. 130 8.1.c Edmonds Civic Center Playfield April 7, 2021 Page 2 of 2 FEES: We propose the following fees: 1. Prior Authorized Work 2. Billing Rate Adjustment $78, 973.00 $12,500.00 Total: $91,473.00 plus expenses All assumptions and conditions of the original contract apply to this proposal. Please contact me or Lara Rose if you have any questions, require clarification, or if we can be of further assistance. We look forward to continuing to work with you on the Civic Center Playfield Improvement Project. Sincerely, Andrea Kuns Senior Associate akuns@walkermacy.com Packet Pg. 131 Amendment No. 2 to Professional Services Agreement, Page 4 8.1.c Attachment 1 Walker Macy Professional Services Agreement with Amendment No. 1 Packet Pg. 132 8.1.c PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, a Washington municipal corporation, hereinafter referred to as the "City", and Walker Macy, hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide landscape architectural services with respect to the Civic Center Playfield project ("Project"); NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Pay . The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule set forth in Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of One Million Two Hundred Eight Thousand One Hundred Eighty Five Dollars ($1,233,185.00). B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, roses, however, that: Packet Pg. 133 8.1.c A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. The parties agree that the categories of services set forth in the Scope of Services shall be undertaken on the following schedule (including payments anticipated in each calendar year): 2018: 1. Project Startup: $31,823 2. Schematic Design: $159,872 3.30% Design Development: $190,572 4. 10% Contingency Fund: $38,227 Total: $420,494 (plus expenses) 2019: 1. 50/90/100% Design Construction Documentation: $475,588 2. Permitting: $34,056 3. Bidding: $20,178 4. 10% Contingency Fund: $52,982 Total: $582,804 (plus expenses) 2020: 1. Services During Construction: $174,194 2. Project Closeout: $12,067 3. 10% Contingency Fund: $18,626 Total: $204,887 (plus expenses) Total for expenses: $25,000 5. Indemnification 1 Hold harnxless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries Packet Pg. 134 8.1.c and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability -insurance. The Consultant shall obtain and keep in force during the term of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, Packet Pg. 135 8.1.c sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationshi s. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document, the Scope of Work attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exhibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Chances/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services rendered in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. Packet Pg. 136 8.1.c 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent tees. The Consultant warrants that s/he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that s/he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Consultant specifically agrees to pay any applicable business and occupation (B & 0) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Walker Macy 105 S. Main Street, Suite 205 Seattle, WA 98104 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS 21 DAY OF 2018. CITY OF EDMONDS WALKER MACY Packet Pg. 137 8.1.c By ATTEST/AUTHE CATED: APP VED AS TO FORM: S assey, City Cle Office of the City Attorney OREGO tJ OFFICIAL STAMP STATE OF ) LEONA MAY MILLER NOTARY PUSUC•OREGON )Ss COMMISSION NO.951911 COUNTY OF .UUL-rW c-; AH ) OWCOMMISSION EXPIRES JULY 11, 2020 I On this � day of - 2018ij before me, the undersigned, a Notary Public in and for the State of ., duly commissioned and sworn, personally appeared to me known to be the o%-i to -I o aj of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above Written. NOTARY PUBL C My commission expires: Q"i I I 1 1,2020 Packet Pg. 138 8.1.c EXHIBIT A WALKERIMACYLANDSCAPE ARCHITCCIURE URBAN DESIGN PLANNING March 20, 2018 Carrie Hite Parks, Recreation and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 RE: Edmonds Civic Center Playfield Improvements — P3282.01 Dear Carrie, We appreciate the opportunity to submit the following proposal for providing landscape architectural services for the redevelopment of Civic Center Playfield. PROJECT UNDERSTANDING AND TEAM ROLES: 1. The project transforms the existing Civic Center Playfield into a new 8 acre park with site improvements that include a multi -use plaza, a permanent skatepark and pumptrack with integrated viewing areas, a water feature, multi -use lawn and playfields, one playground, six petanque courts, one multi -use court, one shade pavilion structure (including restrooms and storage), walking/jogging paths, exercise stations, picnic area, youth bouldering wall, lawn terraces, berms, planting, lighting, stormwater gardens and all related utilities that are commensurate with the Master Plan, dated February 2017. Limits of park improvements are illustrated in Exhibit A, attached. 2. Walker Macy proposes the following sub -consultant team to assist us on the project: • Architect: ORAArchitects • Civil and Structural Engineers: KPFF Consulting Engineers • Mechanical and Plumbing Engineer: Notkin-Wood Harbinger • Electrical Engineer: Reyes Engineering • Lighting Designer: FMS • Cost Consulting: JMB Consulting ■ Fountain Designer: STO Design • Irrigation Consultant: Design Two Four Two Six • Skatepark Consultant: Grindline • Geotechnical Consultant: Landau 3. Walker Macy's role will be to provide the following: • We will work directly with The City of Edmonds and the design team during the effort to ensure a comprehensive approach to the work, and will provide leadership at meetings with client, City, and community groups. 1218 3RD AVE, SUITE 1310 f SEATTLE. WA 98101 I PHONE: 206.582 3874 I WEL'- WALKERMACY.COM Packet Pg. 139 8.1.c Civic Center Playfield March 16, 2018 Page 2 of 11 • Detailed planning and site design for all park improvements, access and circulation for Civic Center Playfield • Walker Macy, in collaboration with the design team, will document surface improvements including vehicular and pedestrian paving, planting, grading, irrigation, water feature, sports courts and fields, playground, youth climbing wall, skatepark integration and site furnishings for areas within our scope. ■ Walker Macy will document all site demolition with Civil engineer review. • Walker Macy, in collaboration with KPFF, will advance the design of 6th Avenue (The Market Promenade), to a Schematic Design level and 7ch Avenue through Construction Administration as an optional additional service. Note, this assumes that ROW work is integrated with park design efforts to reduce cost. If ROW work became a separate effort, fee estimates would require revision. The team's skatepark consultant will provide consultation, design guidance and architectural drawings for the skatepark and/or pumptrack. 5. The City of Edmonds will lead and apply for all applicable grants. Walker Macy will support this effort with required graphics, narratives, and cost estimates. 6. The team's architect will provide: a. Architectural drawings and CAD files for the design for a new shade pavilion with integrated restrooms. b. Documentation for the demolition of the existing shed c. Not included in this estimate are renovation of the existing Field House, work on a Boys and Girls Club facility or footprint that differs from the Master Plan, or integration of the shade pavilion and restroom structure with a future Boys and Girls Club facility. The team's civil engineer will document and provide CAD files for all right-of-way requirements, erosion and sedimentation control, stormwater features and all utilities. a. We will collaborate with the civil engineer for stormwater quality features per City of Edmonds code requirements. b. The City of Edmonds requires a civil engineer's stamp on all final grading plans. Therefore we propose to transfer our detailed grading documents after 50% CD to the civil engineer for final construction documentation, in coordination with Walker Macy. c. ROW Improvements along 61h and 71h Avenue. See attached limit of work and additional services enumerated below. 8. The team's fountain designer will provide water feature design services and mechanical, electrical and plumbing design guidance, in coordination with related sub consultants, and documentation for the water feature. 9. The team's mechanical engineer will provide mechanical and plumbing design guidance, specification and technical review in coordination with related sub -consultants. Packet Pg. 140 8.1.c Civic Center Playfield March 16, 2018 Page 3 of 11 10. The team's lighting designer will provide lighting design services for pedestrian, architectural, sports, and feature lighting, including fixture proposals, photometric assessments, technical drawings, and specifications in coordination with Walker Macy and related sub consultants. 11. The team's irrigation consultant will provide irrigation design, layout and technical documentation. The irrigation consultant will also provide CAD files of the irrigation locations for coordination with Walker Macy. 12. The team's electrical engineer will document all routing and controls for electrical services, layouts and vaults for site lighting features, including sports field and court lighting. The electrical engineer will also provide CAD files of the electrical fixture locations for coordination with Walker Macy. 13. The team's geotechnical engineer will document recommendations for surface, subsurface and groundwater conditions for proposed work and features, including demolition. The geotechnical engineer will provide or review drawings as required, including earthwork loading, drainage and foundations. 14. The team's cost estimating consultant will provide statements of probable costs at Schematic Design and 90% construction documents. 15. Walker Macy will submit a packet to the City for review following Schematic Design, 30%(Design Development) and 90%(Construction Documentation) milestones. The City will provide a single collated set of comments to Walker Macy within 40 days of each submittal. Other milestones will conclude with design team review only. 16. All activities and fees necessary to obtain permits will be by The City of Edmonds and the Owner. Walker Macy and the design team will provide drawings for inclusion in the permit applications. We assume permit drawings will be derivatives of our working plans. SCOPE OF WORK: Based on our understanding of the project, and the information provided, we propose the following scope of work: 1. Project Start-up (April -May 2018) 1.1 Attend one conference call with client to discuss scope, budget and schedule. 1.2 Review survey and geotechnical reports, budget information, code requirements, permit requirements and other project background material made available to Walker Macy. 1.3 Coordinate scope of work and attend meetings as needed with sub -consultants. 1.4 Coordinate and lead team kick-off meeting with sub -consultants 1.5 Attend and document one (1) project kick-off meeting with client, in Edmonds, to review design efforts and to coordinate our work. 1.6 Confirm reclaimed timber and seat board inventory for potential use in the park. Meetings Summmary: • One (1) conference call meeting with client to discuss scope, budget and schedule Packet Pg. 141 8.1.c Civic Center Playfield March 16, 2018 Page 4 of 11 • One (1) kick-off meeting with client in Edmonds • One (1) consultant team kickoff meeting ( additional subconsultant meetings as needed) 2. Schematic Design (June -August 2018) 2.1 Refine and/or revise site design to accommodate findings from survey and geotech reports and changes to program since Master Plan was published Create CAD base files. 2.2 Park feature design development, including water feature, skatepark, playground, exercise stations and scramble wall. 2.3 Design team meetings and coordination of site work across all disciplines. 2.4 Attend and document one (1) meeting with the client in Edmonds, followed by weekly conference calls. 2.5 Attend and document one (1) Project Advisory Meeting, in Edmonds. 2.6 Attend and document one (1) meeting with the Edmonds Petanque Club. 2.7 Attend and document one (1) meeting with Edmonds Skatepark Committee. 2.8 Attend and document one (1) meeting with Edmonds Chamber of Commerce regarding event planning. 2.9 Attend one (1) meetings with Public Works and Engineering to coordinate Schematic Design of The Market Promenade — 6th Street Improvements (per optional services). 2.10 Review Edmonds standard documentation and drawing format requirements and revise drawing formats as needed. 2.11 Prepare documentation for and attend one (1) Edmonds Internal Parks and Planning review in Edmonds after SD submittal. 2.12 Attend one (1) City Council Meeting in Edmonds. 2.13 Attend and document one (1) meeting with the Boys and Girls Club in Edmonds. 2.14 Prepare/attend/document one (1) art meeting with Edmonds Cultural Services Manager. 2.15 Provide 100% Schematic Design Submittal with the following deliverables: • CAD Base drawings for team coordination • Updated Illustrative Site Plan • Area take -offs diagram ■ Materials Plan / Site Plan • Up to three (3) CAD Sections / Elevations, as needed to convey design intent • Grading Concept Plan for Civic Center Playfield • Schematic Design Grading Concept for 6th Avenue (per additional services) ■ Narrative / basis of design memo • Image boards describing proposed materials and plant typologies • (1) Updated birdseye perspective rendering Packet Pg. 142 8.1.c Civic Center Playfield March 16, 2018 Page 5 of 11 • Stormwater concept plan • Plan, roof plan and sections of pavilion • Skatepark plan • Lighting concept plan • Water feature concept plan • 100% SD Cost Estimate, including delineated budget" Meetings Summary: • One (1) meeting with client in Edmonds • Weekly conference calls with client • One (1) Project Advisory Committee Meeting in Edmonds • One (1) City Council Meeting in Edmonds • One (1) meeting with Edmonds Petanque Club in Edmonds. • One (1) meeting with Edmonds Skatepark Committee in Edmonds • One (1) Chamber of Commerce Meeting in Edmonds • One (1) meeting for City of Edmonds internal (Parks and Planning) review in Edmonds One (1) meeting with City of Edmonds Public Works to coordinate 6th Avenue Improvements (per additional services). • One (1) meeting with the Boys and Girls Club 3. 30% (Design Development, September —November 2018) No City review following 30% milestone, submittal is for internal review purposes only) 3.1 Incorporate and/or respond to Schematic Design submittal City review comments. City to provide one collated set of comments for response. 3.2 Attend one (1) meeting with client to review the schematic design phase and discuss construction budget for the site and landscape improvements, design development goals and schedule. 3.3 Review Schematic Design cost estimate and contribute to Value Engineering efforts by amending landscape scope as required to bring project into budget goals. 3.4 Lead team design development and coordination. Coordinate technical documentation for grading plan, demolition, layout, architectural, civil/stormwater, planting, irrigation and lighting plans in coordination with consultant team. 3.5 Attend one (1) meeting with the Edmonds Petanque Club to review and refine court design. 3.6 Attend one (1) meeting with Edmonds Skatepark Committee to review and refine skatepark/pumptrack design. 3.7 Consult on arts integration plan with Edmonds Cultural Services Manager. 3.8 Attend meeting and follow up with artist(s) to discuss concepts and park design integration. 3.9 Review and incorporate Edmonds standard details and related requirements. 3.10 Attend one (1) meeting with City in Edmonds to review 30% plans and outstanding issues Packet Pg. 143 8.1.c Civic Center Playfield March 16, 2018 Page 6 of 11 3.11 Submit internal 30% Design. Deliverables include: • Demolition Plans • Civil Utility and Stormwater Plans • Grading Plans • Materials Plans, including Lighting and Furnishings • Planting Area Plans noting plant types (e.g., tree, shrub, groundcover); not specific plant species. • Irrigation Conceptual Zone Plans (includes point of connection, mainline routing, and irrigation value locations). • Architectural Plans • Lighting Plans • Electrical Plans • Mechanical Cut Sheets and Plans • Water Feature Plans • Skatepark Plans • Draft basis of design memo summarizing assumptions, design intent, code requirements and draft specifications. • Draft specifications, including Division One. Meetings Summary: • Two (1) client review meetings in Edmonds. • Weekly conference calls with client • One (1) meeting with Edmonds Petanque Club • One (1) meeting with Edmonds Skatepark Committee • One (1) meeting with Edmonds internal review committee (Parks and Planning) in Edmonds to review 30% DD submittal. 4. 50%, 90% and 100% Design Construction Documentation (December 2018 -August 2019) City Review after 90% only. 4.1 Attend two (2) coordination meetings with The City of Edmonds. 4.2 After 30% and 90% submittals, review the construction budget, schedule and milestones. Attain approval from City to proceed with 100% Construction Documentation. 4.3 Lead design development and coordination of technical documents in coordination with consultant team. 4.4 Coordinate artist integration for each phase. 4.5 Produce 50%, 90% and 100% Construction Documents. Deliverables include: ■ Site Demolition Plans • Site Civil Plans and Details ■ Site Grading Plans • Site Materials and Furnishings Plans Packet Pg. 144 8.1.c Civic Center Playfield March 16, 2018 Page 7 of 11 • Site Layout Plans ■ Soil Plans and Details • Planting Plans and Details ■ Irrigation plans and Details ■ Site Construction Details • Site Structural Plans and Details • Architectural Plans and Details • Lighting Plans and Details • Electrical Plans and Details • Water Feature Plans and Details • Skatepark Plans and Details ■ Specifications, including Division1 Specifications. 4.6 Submit 90% documents to City for review. The 50% and 100% milestones will be used for internal team review and QA/QC only. 4.7 Develop cost estimate at 90% submittal. 4.8 Complete geotech review at 50% internal review. 4.9 One (1) meeting with Edmonds Skatepark Committee after 50% review. 4.10 Prior to 100% submittal, contribute to Value Engineering efforts by amending landscape scope and drawings as required to bring project into budget goals. Value engineering drawing revisions after 90% Construction Documentation are not included in this scope of work. Meeting summary: • Two (2) client review meetings, in Edmonds. • One (1) meetings with Edmonds Skatepark Committee 6. Permitting (April — November 2019) 5.1 Submit preliminary and final stamped and signed documents to the client as required for permitting. The permits currently anticipated for this project are all under one umbrella permit package and include: a. ROW development (per optional services) b. Grading and park features c. Building plans d. Utility plans 5.2 Respond to permit comments during permitting. 5.3 Revise drawings and resubmit to the permit center if required. 6. Bidding (September - November 2019) Packet Pg. 145 8.1.c Civic Center Playfield March 16, 2018 Page 8 of 11 6.1 Produce Bid Set documents, based on 100% construction documents, including Division 1 Specifications. 6.2 Attend pre -bid conference. 6.3 Prepare addenda during bid period as necessary. 6.4 Assist in review of bids. Deliverables: • Permit drawings based on Construction Documents. Meetings: • One (1) pre -bid conference in Edmonds. 7. Services During Construction (December 2019 — December 2020) 7.1 Develop "For Construction" set of Construction Documents. 7.2 Attend (1) pre -construction meeting. 7.3 Review product submittals and shop drawings; respond to requests for information, produce change orders and clarification drawings as needed. 7.4 Attend twenty two (22) project meetings and Construction Observation site visits (one every other week), particularly at the following milestones: • Review of rough grading. • Review of hardscape layout. • Perform one nursery visits at milestones to review and tag plant material. • Review irrigation mainline layout and open mainline trenching. • Review of finish grading. • Review tree and/or plant material layout. • Review irrigation coverage. • Stormwater system review (civil) • Artwork integration review/observation • Additional milestones as defined by sub -consultants 7.5 Attend (1) substantial completion walk-through and develop a punch list. 7.6 Attend (1) final acceptance walk-through to review completion of the punch list. 7.7 Attend (1) warranty walk-through and develop a warranty list. 8. Project Closeout 8.1 Prepare record documents for all work within our scope based on contractor provided record drawings in CAD format. FEES: Packet Pg. 146 8.1.c Civic Center Playfield March 16, 2018 Page 9 of 11 We propose the following fees: 1. Project Start Up 2. Schematic Design 3. Design Development (30%) 4. Construction Documents (50/90/100%) 5. Permitting 6. Bidding 7. Service During Construction 8. Project Close -Out Subtotal 9. 10% Design Contingency Total $31, 823.00 $159,872.00 $190,572.00 $475,588.00 $34,056.00 $20,178.00 $174,194.00 12 067.00 $1,098,350.00 $109,835.00 $1,208,185.00 plus expenses We propose to bill monthly on a percentage of completion per phase. Expenses are additional, and will be billed at 1.1 times our cost. OPTIONAL SERVICES: Based on our understanding of the project, and the information provided, we propose the following Optional Services. We propose to bill monthly on a percentage of completion per phase. Expenses are additional, and will be billed at cost. Project Understanding, Team Roles, and Assumptions enumerated in this Scope of Work shall also apply to these optional services. Parking Impact Study Conduct parking impact study related to Civic Center Playfield improvements. Walker Macy proposes Fehr & Peers to assist with the study. See attached proposal. Estimated Fee: $25,600 ROW Improvements Study grading on 6`h Avenue to determine feasibility of The Market Promenade and flush curb condition to a Schematic Design Level. Develop and document ROW improvements, per the approved Master Plan along 7ffi Avenue and 6th Avenue (from back -of -curb on the park -side) through Construction Administration. Estimated Fee: $51,775.00 10% Design Contingency $5,178.00 Total: $56,953.00 ASSUMPTIONS: 1. Our proposal is based on the above scope of work, attached limit of work, and a project construction budget not to exceed $10M. 2. Recent geotechnical investigation revealed conditions that may increase construction cost significantly above prior estimate. Reductions in park program or phasing may be required. Areas of park that require redesign may require additional services. Packet Pg. 147 8.1.c Civic Center Playfield March 16, 2018 Page 10 of 11 3. The siting, if any, and scale of the future Boys and Girls Club will be determined prior to Schematic Design phase initiation. Redesigns for Club siting may require additional services. 4. All work in the right-of-way along 6th and 7th Avenues, as well as pedestrian crossings on 6th and 7th Avenues, are listed as optional services and are not included in the base scope and fee. 5. Changes to overhead power and other utilities along rights -of -way are not included in this scope of work. 6. Construction drawings will be provided or based upon Walker Macy standards. 8. Revisions to the construction documents due to value engineering which occur after 90% submittal will require Walker Macy to evaluate potential impact to fees. 9. Site visits in addition to those identified will require Walker Macy to evaluate potential impact to fees. 10. Walker Macy will provide complete Division One specifications (based on templates provided by the City of Edmonds) and will manage the submittal and RFI process. Walker Macy will attend all meetings outlined in the scope of work. Meetings beyond those noted will be additional services and will be billed as time and materials. 11. This proposal assumes the project will be constructed in one phase. If the project is broken into multiple design or construction phases, scope and fees will be re-evaluated. 12. Project is scheduled to be completed by December 2020. If project extends substantially beyond the scheduled date additional scope and fees will be re-evaluated. 13. The project team cost estimator will develop landscape and site improvements, quantity take -offs, and unit pricing. This information will be provided to Walker Macy for review as noted in the scope above. Walker Macy and the design team will evaluate quantities and unit cost and provide comments to client. 15. Design review services are not currently part of the proposed scope of services. 16. LEED documentation is not currently a part of the proposed scope of services. 17. Walker Macy is not responsible for verifying the accuracy of Contractors' record documents. 19. Walker Macy will provide typed CSI-formatted specifications. 20. City arborist will provide assessment of existing trees within proposed limits of work. 21. KPFF provided the City of Edmonds a schematic side sewer stub location on 11.30.17 for the future restroom and water feature. We assume the new 8 inch SS Main and stub outs will be in place prior to construction of Civic Field and be completed by the COE. Future coordination for this 8 inch SS Main will include coordination at the view terraces." 22. City review and feedback duration is assumed at 40 days. If this review period extends substantially beyond the expected duration, impacts to team fees and project schedule will be re- evaluated. Please contact me if you have any questions, require clarification, or if we can be of further assistance. We look forward to working with you on the Civic Center Playfield Improvement Project. Sincerely, WALKER MACY Packet Pg. 148 8.1.c Civic Center Playfield March 16, 2018 Page 11 of 11 Chris Jones Principal cjones@walkermacy.com Approved: Name and title Date Packet Pg. 149 8.1.c F 8 4 K 8 $ $ 8 $Qg 6 8 N 8 a lays( u ry v N � LL o o = N I r a v E 3o C v Y G 43 E w 3 O E o i q E E E m y al 9 m E E d E 5 n s ygy� 8 g 3° E E @ b E'' >>> E o n v« w ag Y ;qyq p E LE 8 8 Yx a3o I I i -1 a �j N } r j j -j . Packet Pg. 150 8.1.c d " S m � g s ss $ s $ 3 $ s a S So $ o. 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Packet Pg. 154 / 8.1.c a a ea! ) m f ! 7§) } | \ R ) . ■ &;; � I Packet Pg. 155 1 8.1.c { OF EDtilU Ci of Edmonds Dave Earling Mayor 700 MAIN STREET • EDMONDS, WA 98020.425-771-0230 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT IBC. kga� AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT FOR LANDSCAPE ARCHITECTURE CONSULTING SERVICES FOR THE EDMONDS CIVIC CENTER PLAYFIELD PROJECT Dated April 27, 2018 WHEREAS, the City of Edmonds, Washington (the "City") and Walker Macy (the "Consultant"), entered into an underlying professional services agreement for the provision of landscape architecture consulting services for the Edmonds Civic Center Playfield Project ("Project"), dated April 27, 2018 ("Underlying Agreement"); and WHEREAS, Section 12 of the Underlying Agreement provides that the City may engage the Consultant to perform additional services when an amendment to the Underlying Agreement is approved in writing by both parties; and WHEREAS, the Underlying Agreement incorporates a Scope of Services for the Project consultation work; and WHEREAS, the parties desire to amend the Underlying Agreement to incorporate an extension of the scope of services to be performed, as well as an increase in the budget to cover the additional consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of April 27, 2018 between the City and the Consultant for Project consultation services, attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is amended in, but only in, the following respects: (a) Section 1 ("Scope of work") — The Scope of Services attached hereto as Exhibit A is in addition to and shall supplement the Scope of Services set forth in Exhibit A of the Underlying Agreement and referenced in Section 1 ("Scope of Work"). (b) Section 2 ("Payments") — The Fee Schedule incorporated into Exhibit A is in addition to and shall supplement the Fee Schedule set forth in Exhibits A and B of the Underlying Agreement and referenced in Section 2 ("Payments"). Subsection A of Section 2 shall be amended to read as follows: Packet Pg. 156 8.1.c Amendment No. 1 to Professional Services Agreement, Page 2 A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule set forth in Exhibit B, attached hereto and incorporated herein by this reference, and the Fee Schedule for the additional Yost Park Stormwater Design services incorporated into Exhibit A, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of ONE MILLION, THREE HUNDRED FIFTY-SIX THOUSAND, THREE HUNDRED FORTY DOLLARS ($1,356,340.00). (c) Section 4 ("Time of performance") — Section 4 shall be amended to read as follows: 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. The parties agree that the categories of services set forth in the Scope of Services shall be undertaken on the following schedule (including payments, anticipated in each calendar year): 2018: Civic Center Playfield: 1. Project Startup: $31,823 2. Schematic Design: $159,872 3. 30% Design Development: $190,572 4. 10% Contingency Fund: $38,227 Total for 2018: $420,494 (plus expenses) 2019: Civic Center Playfield: 1. 50/90/100% Design Construction Documentation: $475,588 2. Permitting: $34,056 3. Bidding: $20,178 4. 10% Contingency Fund: $52,982 Yost Park StormwaterDesipti: 1. Infiltration Feasibility Evaluation: $41,713 (including expenses) 2. Site Survey: $15,300 (including expenses) 3. Design and Permitting: $37,150 (including expenses) 4. Infiltration Testing: $19,232 (including expenses) Total for 2019: $696,199 (plus Civic Center Playfield expenses) 2020: Civic Center Pia field: 1. Services During Construction: $174,194 2. Project Closeout: $12,067 3. 10% Contingency Fund: $18,626 Yost Park Stormwater Design: 1. Construction Administration: $7,260 (including expenses) 2. Project Management: $2,500 (including expenses) Total for 2020: $214,647 (plus Civic Center Playfield expenses) Packet Pg. 157 8.1.c Amendment No. I to Professional Services Agreement, Page 3 Total for Civic Center Playfield expenses: $25,000 GRAND TOTAL: $1,356,340 2. In all other respects, the Underlying Agreement shall remain in full force and effect, amended as set forth herein, but only as set forth herein. DATED this day of November, 2019. �F ED NDS WALKER MACY • %. - -eL O. Earling, Mayor Chelsea McCann, Principal A A[1TH ATED: j ge-o"it Passey, it Clerk APPEy101 FORM*C Office of the City Attorney O-PEG6 KJ STATE OF W A SION/1TON) )ss COUNTY OF .Duff q o,f ) On this t 6+�' day of 2019, before me, the under -signed, a Notary Public in and for the State of duly commissioned and sworn, personally appeared Chelsea McCann, an&ed the foregoing instrument, and acknowledged the said instrument to be her free and voluntary act and for the uses and purposes therein mentioned, and on oath stated that she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. OFFICIAL STAMP LEONA MAY MILLER NOTARY PUBLIC-OREGION COMMISSION NO.951911 OW COMMISSION EXPIRES JULY 11, 2Q20 1341111 we My commission expires- JA if 120Z0 Packet Pg. 158 8.1.c Exhibit A Scope of Work / Fee Schedule WALKERI MAC ! LANDSCAPE ARCHITECTURE URBAN DESIGN PLANNING November 7, 2019 Shannon Burley Deputy Parks, Recreation, and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 RE: Edmonds Civic Center Playfield, Stormwater Design at Yost Park Dear Shannon, Due to high groundwater conditions at the Edmonds Civic Center Playfield (ECCP) site, the project team encountered challenges in designing a code -compliant, on -site stormwater detention system for the proposed development. As a result, the City of Edmonds (City) and the ECCP design team are exploring the feasibility of installing stormwater infiltration facilities at City -owned Yost Park as a "detention trade" to partially satisfy flow control requirements at ECCP. The design at Yost will focus on shallow infiltration facilities (infiltrating bio retention) rather than UIC wells based on preliminary site evaluation conducted by Shannon & Wilson. Walker Macy proposes the following sub -consultant team to assist us on the project: • Geotechnical: Shannon & Wilson • Civil Engineer: KPFF Consulting Engineers • Survey: KPFF Consulting Engineers SCOPE OF WORK: 1. Infiltration Feasibility Evaluation 1.1. Conduct a site visit with the City to identify drilling locations. 1.2. Drill and install two wells approximately 80 feet deep. Each well will be competed with a flush - mounted monument. 1.3. Perform geotechnical laboratory tests on the samples. 1.4. Perform visual geologic reconnaissance of the steep slopes between the Yost pool and parking areas. 1.5. Prepare a report detailing the results of the field explorations, site reconnaissance and laboratory testing. 2. Site Survey 2.1. Perform site survey to establish site control and mapping points on Washington State Plane Coordinates NAD 83/91 and vertical datum on NAVD 88 2.2. Prepare boundary base map and plot easements affecting the subject property. 2.3. Perform topographic survey of the site as outlined by the design team. 1218 30 AVE, SUITE 1310 1 SEATTLE, WA 98101 I PHONE: 208.582.38N I WEB: WAMA MAG', Packet Pg. 159 8.1.c Edmonds Civic Center Playfield — Stormwater Design at Yost Park November 7, 2019 Page 2 of 3 3. Design and Permitting 3.1. Review project Survey 3.2. Produce 50% Design and Permit Submittal. Deliverables Include: • Site Demolition Plan ■ TESC Plan and Details • Paving and Grading Plan and Details • Storm Drainage Plan, Profiles, and Details • Storm Drainage Report • Planting Plans and Details • Specifications 3.3. Incorporate City review comments after the 50% submittal. 3.4. Prepare single cost estimate 3.5. Prepare Bid Set after completion of permitting. 3.6. Attend four team meetings by conference call or web meeting 3.7. Perform three site visits 4. Infiltration Testing 4.1. Conduct a site visit to mark a maximum of four test pit excavation locations. Excavation to be performed by the City. 4.2. Perform geotechnical laboratory tests on the retrieved soil samples 4.3. Prepare summary geologic logs based on field observations and geotechnical laboratory testing, and present observed and recommended design infiltration rate values 5. Construction Administration 5.1. Respond to submittals and requests for information (RFls) from the contractor 5.2. Perform up to four site visits during construction SCHEDULE: • We assume design duration of six months, starting when we receive the project survey and notice to proceed. ASSUMPTIONS: Wall Design is not included (not anticipated). • Irrigation, if required, will be documented as design -build. • SWPPP is not anticipated since site disturbance will be less than 1 acre • KPFF assumes the design and permitting of a maximum of two shallow infiltration facilities (infiltrating bioretention). A project survey is currently being completed for Yost Park; upon receipt of that survey, KPFF will review existing conditions and determine whether or not two infiltration facilities will be sufficient. If more than two are required, we will request additional services. Packet Pg. 160 8.1.c Edmonds Civic Center Playfield — Stormwater Design at Yost Park November 7, 2019 Page 3 of 3 • Per Preliminary information provided by Shannon & Wilson, an infiltration rate of 1-2inches per hour is available at the site. Shannon & Wilson will perform field testing at the actual proposed infiltration sites to better estimate infiltration rates. • Re -grading will be limited to small areas where minor modifications to drainage patterns are necessary. This will generally be accomplished through a grind and overlay of existing asphalt surfacing. • Division 1 specifications will be provided by the City. • Infiltration test pit excavation will be completed by the City. Test pit locations will be marked in the field by the design team. FEES: We propose the following fees: 1. Infiltration Feasibility Evaluation 2. Site Survey 3. Design and Permitting 4. Infiltration Testing 5. Construction Administration 6. Project Management Total $41,713.00 $15,300.00 $37,150.00 $19,232.00 $7,260.00 $2,500.00 $123,155.00 including expenses We propose to bill monthly on a time and materials "not -to -exceed" basis. Client authorization is required for any work beyond the established limit. Please contact me if you have any questions, require clarification, or if we can be of further assistance. Sincerely, WALKER MACY Andrea Kuns Senior Associate akuns@walkermacy.com Approved: Name and title Date Packet Pg. 161 8.1.d CITY OF EDMONDS MIKE NELSON MAYOR 121 5T" AVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 - FAX 425-672-5750 Website: www.edmondswa.gov I�90 tiQa� PUBLIC WORKS DEPARTMENT Engineering Division PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, hereinafter referred to as the "City," and KBA, Inc., hereinafter referred to as the "Consultant." WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide consulting services with respect to the Civic Center Playfield Project; NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scone of work. The scope of work shall include all services and material necessary to accomplish the above -mentioned objectives in accordance with the Scope of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule that is marked as Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of $613,251. B. All invoices shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each invoice to the Consultant. The Consultant may submit invoices to the City once each month during the progress of the work for payment of completed services on the project. Billings shall be reviewed in conjunction with the City's invoicing process. No billing shall be considered for payment that has not been submitted to the City Engineer three (3) days prior to the scheduled cut-off date. Such late invoices will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 1 Packet Pg. 162 8.1.d 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall indemnify and hold the City, its officers, officials, employees and volunteers harmless from claims, injuries, damages, losses, demands, or suits at law or equity caused by the negligent acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. This Agreement is subject to RCW 4.24.115, and in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty to reimburse the cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Packet Pg. 163 8.1.d Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit to the City a verification of insurance as outlined above within fourteen (14) days of the execution of this Agreement. No cancellation of the foregoing policies shall be effective without thirty (30) days prior written notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. The Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. Packet Pg. 164 8.1.d 10. Termination. This being an Agreement for professional services, either parry may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document, its Appendices 1 & 2, the Scope of Services attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exhibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage the Consultant to perform services in addition to those listed in this Agreement, and the Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Services, the City understands that a revision to the Scope of Services and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Services in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. The Consultant represents that the Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. The Consultant and any persons employed by the Consultant shall perform the work in a professional manner consistent with the degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances, in the same geographical area and time period, in accordance with the schedules herein. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant declares that the Consultant has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this provision, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including Packet Pg. 165 8.1.d regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in Section 13 of this Agreement with regard to quality of services. Because this Agreement is subject to federal nondiscrimination laws, the Consultant agrees that the provisions of Appendices 1 & 2, attached hereto and incorporated herein by this reference, apply to this Agreement. The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: KBA, Inc. 11201 SE 8' Street, Suite 160 Bellevue, WA 98004 Receipt of any notice shall be deemed effective: (1) three days after deposit of written notice in the U.S. mail, with proper postage and properly addressed, or (2) by email with return receipt. DATED THIS DAY OF , 20_ CITY OF EDMONDS KBA, Inc. Mike Nelson, Mayor Printed Name and Title ATTEST/AUTHENTICATE: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 166 8.1.d STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 20_, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 167 8.1.d APPENDIX 1 CONTRACT (Appendix A of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees as follows: 1. Compliance with Regulations: The Consultant/Contractor shall comply with the acts and regulations relative to nondiscrimination in federally -assisted programs of the United States Department of Transportation (USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. 2. Nondiscrimination: The Consultant/Contractor, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Consultant/Contractor shall not participate directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR 21. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Consultant/ Contractor for work to be performed under a subcontract, including procurement of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant/Contractor of the Consultant's/Contractor's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP. 4. Information and Reports: The Consultant/Contractor shall provide all information and reports required by the Regulations and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the appropriate state or federal agency to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a Consultant/Contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant/Contractor shall so certify to the City, or state or federal agency, as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of the Consultant's/Contractor's noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or the appropriate state or federal agency may determine to be appropriate, including, but not limited to: • Withholding of payments to the Consultant/Contractor under the Agreement until the Consultant/Contractor complies; and/or • Cancellation, termination, or suspension of the Agreement, in whole or in part. 6. Incorporation of Provisions: The Consultant/Contractor shall include the provisions of the above paragraphs one (1) through five (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Consultant/Contractor shall take such action with respect to any subcontractor or procurement as the City or appropriate state or federal agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant/Contractor becomes involved in, or is threatened with, litigation by a subcontractor or supplier as a result of such direction, the Consultant/ Contractor may request that the City enter into such litigation to protect the interests of the City; or may request that the appropriate state agency enter into such litigation to protect the interests of the State of Washington. In addition, the Consultant/Contractor may request the appropriate federal agency enter into such litigation to protect the interests of the United States. 7 Packet Pg. 168 8.1.d APPENDIX 2 CONTRACT (Appendix E of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees to comply with the following non-discrimination statutes and authorities; including but not limitied to: Pertinent Non -Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non -Discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898 , Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Person with Limited English Proficency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure the LEP person have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). 8 Packet Pg. 169 8.1.d KBA, Inc. February 23, 2021 EXHIBIT A SCOPE OF SERVICES Inspection Services for Civic Center Playfield KBA, Inc. (Consultant) will provide inspection services to City of Edmonds (Client), for the Project known as Civic Center Playfield. These services will include consultation, field observation and documentation as required during the construction of the Project, as detailed below. Project Description: This Contract provides for the improvement of Edmonds Civic Center Playfield which include sidewalk improvements along 6th Avenue, two sports courts, a plaza with terraced seat walls, shade structure, concrete seat walls, six petanque courts, two natural grass soccer fields, skate park, play area, concrete and asphalt paths, planting & irrigation, pedestrian and sports lighting, utility and stormwater improvements. Additive alternates include a recirculating water feature, scramble wall, and track surfacing on the asphalt jogging path and other work. The Designer of Record on this project is KPFF (Designer), and Walker Macy (Landscape Architect). CONSTRUCTION MANAGEMENT SERVICES A. Consultant Contract Management. Provide overall day-to-day management of the consultant contract and staff, including: 1. Decide on best modes and frequency of communication with Client and Designer. Liaison and coordinate with Client on a regular basis to discuss Project issues and status. 2. Review monthly expenditures and CM team scope activities. Prepare and submit to Client monthly, an invoice and progress report describing CM services provided that month. Deliverables • Monthly invoices and progress reports B. Preconstruction Services 1. Review Contract Documents to familiarize team with Project requirements. 2. Assist with the preconstruction conference: 3. Provide one set of preconstruction photographs. Deliverables • Provide one set of preconstruction photos C. Contract Administration during Construction Phase 1. Liaison with the Client, construction contractor, Designer, landscape architect and appropriate agencies, property owners, and utilities. 2. Schedule Review: a. Assist with monitoring the construction contractor's conformance to schedule and request revised schedules when needed. Advise Client of schedule changes. 3. Support Submittal Process. Support client and log work plans, shop drawings, samples, test reports, and other data submitted by the construction contractor. S:\Projects\Contracts\Client\Edmonds\BP 20-013-01 Edmonds Civic Center Playfield\Drafts&Negotiation Records\In-houseDrafts\KBA-SCOPE-Edmonds Civic Center Playfield- R2- MRF.docx Packet Pg. 170 8.1.d KBA, Inc. February 23, 2021 4. Record of Materials. Review and provide updates to assist the Client with maintenance of records for material compliance documentation received and advise of any known deficiencies. 5. Assist with preparing weekly statement of working days and distribute to the Client. 6. Request for Information (RFIs). Assist with the review/evaluation of, or cause to be reviewed/evaluated by other appropriate party. Update log. 7. Change Management. Support client and track potential change orders. Update log. 8. Monthly Pay Requests. Assist with the review of payment requests submitted by the construction contractor. Assist with the review with Client and construction contractor, and recommend approval, as appropriate. 9. Assist the Client in the investigation of malfunctions or failures during construction. 10. Public Information. Assist with providing information for Client to prepare media communications and public notices on Project status. 11. Record Drawings. Assist with the review of construction contractor's redline set of contract plans and provide comments not less than monthly. Deliverables • Provide updates for the Record of Materials (testing log) • Update Submittal Log • Update RFI Log • Potential Change Order Log • Weekly Statement of Working Days • Certified Payroll Tracking Log • Apprentice Utilization reports • Record Drawings comments D. Construction Phase Services — Field 1. Observe the technical conduct of the construction, including providing day-to-day contact with the construction contractor, Client, utilities, and other stakeholders, and monitor for adherence to the Contract Documents. The Consultant's personnel will act in accordance with Sections 1-05.1 and 1-05.2 of the WSDOT/APWA Standard Specifications. 2. Observe material, workmanship, and construction areas for compliance with the Contract Documents and applicable codes. Advise the Client of any non -conforming work observed during site visits. 3. Prepare Inspector Daily Reports (IDRs), recording the construction contractor's operations as actually observed by the Consultant; includes quantities of work placed that day, contractor's equipment and crews, and other pertinent information. 4. Interpret Construction Contract Documents, in coordination with Designer. 5. Evaluate issues which may arise as to the quality and acceptability of material furnished, work performed, and rate of progress of work performed by the construction contractor. Advise City of issues that require further evaluation or Engineer's decision. 6. Establish communications with adjacent property owners. Respond to questions from property owners and the general public. 7. Coordinate with permit holders on the Project to monitor compliance with approved permits, if applicable. 8. Prepare field records and documents to help facilitate administration of the Project in accordance with funding agency requirements. S:\Projects\Contracts\Client\Edmonds\BP 20-013-01 Edmonds Civic Center Playfield\Drafts&Negotiation Records\In-houseDrafts\KBA-SCOPE-Edmonds Civic Center Playfield- R2- MRF.docx Packet Pg. 171 KBA, Inc. 8.1.d February 23, 2021 9. Attend and actively participate in regular on -site meetings. 10. Take periodic digital photographs during the course of construction 11. Punch List. Upon substantial completion of work, coordinate with the City and affected agencies, to assist with the preparation of a 'punch list' of items to be completed or corrected Assist with the coordination of final inspection with those agencies. 12. Testing. Cause to be conducted, materials and laboratory tests. Coordinate the work of the Field Representative(s) and testing laboratories in the observation and testing of materials used in the construction; document and evaluate results of testing; and inform Client and construction contractor of deficiencies. Deliverables • IDRs with Project photos — submitted on a weekly basis • Field Note Records and Daily Reports of Force Account Worked E. Assumptions 1. Budget: a. Staffing levels are anticipated in accordance with the attached budget estimate. Consultant services are budgeted for an approximate 17-month period, from May 17, 2021 through October 12, 2022. This is intended to span the originally planned construction duration of 314 working days, plus ten days for Project setup and six weeks for closeout. No Overtime has been figured into the budget. The Project Administrator has been estimated at half time. b. Consultant will work up to the limitations of the authorized budget. If additional budget is needed to cover such instances as the following, Client and Consultant will negotiate a supplement to this Agreement: i. The contractor's schedule requires inspection coverage of extra crews and shifts. ii. The construction contract runs longer than the time period detailed above. iii. Any added scope tasks. iv. The work is anticipated to be performed during daytime hours. Should night work be necessary, a 15 percent differential for labor will be applied to all night shift hours worked by Consultant's employees. c. Consultant Inspector will work out of their vehicle. d. The budget allocations shown on Exhibit B are itemized to aid in Project tracking purposes only. The budget may be transferred between people, or between labor and expenses, provided the total contracted amount is not exceeded without prior authorization. e. Should Consultant's level of effort extend beyond the time period detailed in the attached Exhibit B - Estimate, and into a new year, labor rates will adjust annually on January 1, with 30-day written notice to Agency. 2. Items and Services Client will provide: a. Meeting arrangements and facilities for pre -bid and preconstruction meetings. Prepare and distribute meeting notes from pre -bid meeting(s), if any. b. Retain Engineer of Record for shop drawing review, RFIs, design changes, and final record drawings. c. Coordination with and enforcement of utility franchise agreements and/or contracts and schedules for services related to this Project. S:\Projects\Contracts\Client\Edmonds\BP 20-013-01 Edmonds Civic Center Playfield\Drafts&Negotiation Records\In-houseDrafts\KBA-SCOPE-Edmonds Civic Center Playfield- R2- MRF.docx Packet Pg. 172 8.1.d KBA, Inc. February 23, 2021 d. Verify that the required permits, bonds, and insurance have been obtained and submitted by the construction contractor. Obtain all permits not required to be provided by construction contractor. e. Construction Survey. Provide project control survey and staking that is not already assigned to the construction contractor. 3. Scope: a. Consultant will provide observation services for the days/hours that its' Inspector(s) personnel is/are on -site. The Inspector(s) will not be able to observe or report construction activities, or collect documentation, during the time they are not on -site. The Consultant's monitoring of the construction contractor's activities is to ascertain whether or not they are performing the work in accordance with the Contract Documents; in case of noncompliance, Consultant will reject non -conforming work and pursue the other remedies in the interests of the Client, as detailed in the Contract Documents. The Consultant cannot guarantee the construction contractor's performance, and it is understood that Consultant shall assume no responsibility for proper construction means, methods, techniques, Project site safety, safety precautions or programs, or for the failure of any other entity to perform its work in accordance with laws, contracts, regulations, or Client's expectations. c. Definitions and Roles. The use of the term "inspect" in relation to Consultant services is synonymous with "construction observation," and reference to the "Inspector" role is synonymous with "Field Representative," and means: performing on -site observations and/or monitoring of the progress and quality of the Work and determining, in general, if the Work is being performed in conformance with the Contract Documents; and notifying the Client if Work does not conform to the Contract Documents or requires special inspection or testing. Where "Specialty Inspector" or "specialty inspection" is used, it refers to inspection by a Building Official or independent agent of the Building Official, or other licensed/certified inspector who provides a certified inspection report in accordance with an established standard. d. Because of the prior use of the Project site, there is a possibility of the presence of toxic or hazardous materials. Consultant shall have no responsibility for the discovery, presence, handling, removal or disposal of toxic or hazardous materials, or for exposure of persons to toxic or hazardous materials in any form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB), or other toxic substances. If the Consultant suspects the presence of hazardous materials, they will notify the Client immediately for resolution. e. Consultant is not responsible for any costs, claims or judgments arising from or in any way connected with errors, omissions, conflicts or ambiguities in the Contract Documents prepared by others. The Consultant does not have responsibility for the professional quality or technical adequacy or accuracy of the design plans or specifications, nor for their timely completion by others. f. Consultant's indemnity and defense obligations are limited to the extent of those damages directly caused by the negligent acts, errors, or omissions of the Consultant. Any damages and/or costs that may be recovered shall be limited to the total amount authorized for this Project. g. RCW 4.24.115 is applicable to Consultant's services provided under this Agreement. h. Services provided by the Consultant under this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances, in the same geographical area and time period. Nothing in the Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed by either party to the other. S:\Projects\Contracts\Client\Edmonds\BP 20-013-01 Edmonds Civic Center Playfield\Drafts&Negotiation Records\In-houseDrafts\KBA-SCOPE-Edmonds Civic Center Playfield- R2- MRF.docx Packet Pg. 173 8.1.d KBA, Inc. February 23, 2021 Client agrees that Consultant will not be held liable for the completeness, correctness, readability, or compatibility of any electronic media submitted to Client, after an acceptance period of 30 days after delivery of the electronic files, because data stored on electronic media can deteriorate undetected or can be modified without Consultant's knowledge. Consultant will not be liable for any damage to the field office premises or utilities provided by Client, unless caused by Consultant's own negligence. S:\Projects\Contracts\Client\Edmonds\BP 20-013-01 Edmonds Civic Center Playfield\Drafts&Negotiation Records\In-houseDrafts\KBA-SCOPE-Edmonds Civic Center Playfield- R2- MRF.docx Packet Pg. 174 8.1.d KBA, Inc. February 23, 2021 II. OPTIONAL SERVICES All services not detailed above, are considered Optional Services, which, along with any other Extra Work requested by the Client, will be performed only when a mutually negotiated Supplement to this Agreement is executed, specifying scope of services and budget. S:\Projects\Contracts\Client\Edmonds\BP 20-013-01 Edmonds Civic Center Playfield\Drafts&Negotiation Records\In-houseDrafts\KBA-SCOPE-Edmonds Civic Center Playfield- R2- MRF.docx Packet Pg. 175 Exhibit B Project Name: EDMONDS CIVIC CENTER PLAYFIELD Client Project TBD KBA Project No.: BP t -Net-01 Fe Dat P Type: Cost + Net Fee (on DSC only) Date Prepared. 2/22/2021 Prepared by: Mark Fuglevand Salary Escalation 5% KBA Labor Hours Employee Title 2020 2021 2022 Total Hours 2021 Total 2022 Total Rate Rate Rate Mark Fuglevand (M3) Protect Manager $76.00 $79.80 $83.79 70 32 38 TBD-Contract Admin (A4) Contract Admin. $45.00 $47.25 $49.61 22 10 12 Wayne Rollins (E4) Inspector $41.90 $44.00 $46.20 2,832 1,232 1,600 11M Total Costs 2021 Total I 2022 Total , 16,720 7,315 9,405 I Month I May-21 Jun-21 Jul-21 Aug-21 Sep-21 I Oct-21 Nov-21 Dec-21 I Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 I Aug-22 Sep-22 Oct-: 176 194 185 194 185 1 185 176 150 1 185 176 202 185 185 194 176 1 202 185 18t Y L l4 working days +10 day start up+ 6 weeks for delays and closeout a ;sume NTP of Junel, 2021, Inspector starts May 17. 2021 mtract Completion date est Aug 30, 2022, Inspector complete October 12, 2022 d May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct ir- 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 (4 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i1 80 176 168 176 168 168 160 136 168 160 184 168 168 176 160 184 168 40 88 84 88 84 84 80 68 84 80 92 84 84 88 80 92 84 L 127 269 257 269 257 257 245 209 1 257 245 281 257 257 269 245 281 257 Y May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 De0l! Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-: V 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 V 528 > 528 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 - Employee Title 2120 1 2021 2122 Total DSC 2021 Total 2022 Total May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 OcN Rate Rate Rate Mark Fuglevand (1103) Project Manager $76.00 $79.80 $83.79 $ 5,738 2,554 3,184 319 319 319 319 319 319 319 319 335 335 335 335 335 335 335 335 335 TBD-Contract Admin (A4) Contract Admin. $45.00 $47.25 $49.61 $ 1,068 473 595 142 47 47 47 47 47 47 47 50 50 50 50 50 50 50 50 50 Wayne Rollins (E4)Inspector $41.90 $44.00 $46.20 $ 128,128 54,208 73,920 3,520 7,744 7,392 7,744 7,392 7,392 7,040 5,984 7,762 7,392 8,501 7,762 7,762 8,131 7,392 8,501 7,762 2 TBD (T3) Project Administrator $40.00 $42.00 $44.10 $ 61,505 25,872 35,633 1,680 3,696 3,528 3,696 3,528 3,528 3,360 2,856 3,704 3,528 4,057 3,704 3,704 3,881 3,528 4,057 3,704 1. Direct Salary Costs $ 196,438 83,106 113,332 5,661 11,806 11,286 11,806 11,286 11,286 10,766 9,206 11,851 11,305 12,943 11,851 11,851 12,397 11,305 12,943 11,851 5, Overhead (Home) @ 156.16% $ 10,627 4,726 5,902 720 572 572 572 572 572 572 572 601 601 601 601 601 601 601 601 601 Overhead (Field) (a) 144.89% $ 274,759 116,028 158,731 7,534 16,575 15,822 16,575 15,822 15,822 15,069 12,808 16,613 15,822 18,195 16,613 16,613 17,404 15,822 18,195 16,613 61 Subtotal (DSC + OH) $ 481,825 203,860 277,965 13,915 28,954 27,681 28,954 27,681 27,681 26,407 22,587 29,065 27,728 31,739 29,065 29,065 30,402 27,728 31,739 29,065 12, Fee (on DSC only) @ 30.00% $ 58,932 24,932 34,000 1,698 3,542 3,386 3,542 3,386 3,386 3,230 2,762 3,555 3,391 3,883 3,555 3,555 3,719 3,391 3,883 3,555 1, Subtotal (DSC + OH + Fee) $ 540,756 228,791 311,965 15,613 32,496 31,067 32,496 31,067 31,067 29,637 25,349 32,620 31,119 35,622 32,620 32,620 34,121 31,119 35,622 32,620 13, Direct Expenses (No Markup) $ 17,670 7,843 9,827 528 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 1,045 Management Reserve 10% $ 54,824 TOTAL ESTIMATED COSTS $ 613,251 236,634 321,792 16,141 33,541 32,112 33,541 32,112 32,112 30,682 26,394 1 33,665 32,164 36,667 33,665 33,665 35,166 32,164 36,667 33,665 14, Rounded to nearest whole dollar. CONFIDENTIAL & PROPRIETARY TO KBA, INC. Printed: 2/23/2021 2:28 PM Packet Pg. 176 8.1.e Civic Park Protect Construction Funding/Expenditures Funding Summary The current allocated funding, as outlined previously, totals $12.1M resulting in a difference of about $1.6m to complete the base project. Project Funding $ 12,123,283 Project Estimated Cost with Base Bid + Alt #2 — Path Surfacing $ 13,757,730 Difference $ (1,634,447) Civic Center Playfield Park Project Funding This project has numerous funding sources including grants and a variety of city revenues previously allocated by Council for a total of $12.1m. Total Funding Grants $ 3,470,000 City Funding $ 8,653,283 Total $ 12,123,283 Four primary sources of grants, totally nearly $3.5m, include the State of Washington Recreation and Conservation Office programs, Snohomish County Conservation Futures, Hazel Miller Foundation and Verdant Health Commission. Grants State of Washington/RCO $ 1,350,000 Snohomish Co. Conservation Futures $ 450,000 Hazel Miller Foundation $ 1,500,000 Verdant Health Commission $ 170,000 TOTAL $ 3,470,000 City funding sources include the General Fund, Councilmanic Bonds, donation allocation with more than $250,000 committed by the Rotary Club of Edmonds as well as park amenity adoptions, Real Estate Excise Tax, known as REET 1 and 2, and Park Impact Fees totaling about $8.65m. City Funding General Fund $ 1,784,786 Bonds $ 3,700,000 Donations $ 400,000 REET 2 (Fund 125) $ 1,307,488 REET 1 (Fund 126) $ 108,389 Packet Pg. 177 8.1.e Park Impact Fees $ 1,352,620 TOTAL $ 8,653,283 Proiect Construction Costs In addition to the contractor's agreement price, there are a number of other costs and services required to complete the project including sales tax, owner furnished amenities, management reserve allocation, construction support of project administration and management, testing, permits, an off -site stormwater mitigation project, and 1% for public art. The construction bid plus additional expenses create an estimated cost total of more than $13.5m. Projected Expenditures Construction $ 11,747,962 Construction Contract Sales Tax (10.4%) Owner Furnished Amenities Management Reserve (12%) Construction Support $ 1,476,463 Walker Macy Construction Support* KBA Construction Support* City Engineering Staff Time + Testing Construction Preparation $ 84,849 Permits City Engineering Fees (Design & Permit) Stormwater Mitigation (Yost Park) $ 200,600 1% Art Donation $ 61,002 Total Project with Base Bid $ 13,570,876 Alternate #2 — Rubberized Path Surfacing $ 186,853 Total Project Cost $ 13,757,730 *The two additional contracts requiring council consideration for approval. Proiect Alternates In consideration of possible cost consideration, there are four project alternates which have the option of being added to the base project including the entry plaza water feature, rubberized track surface, scramble climbing wall and tree grates. These elements are fully designed, have Packet Pg. 178 8.1.e permit approval and could be included in the park installation by simply adding them to the construction contract. (See background/history for more details of each alternate). Project Alternates #1— Water Feature $ 860,789 #2 — Rubber Track Surface $ 186,853 #3 — Scramble Wall $ 373,882 #4 — Tree Grates $ 43,731 Total $ 1,465,255 Protect Alternates In consideration of possible cost savings, four alternates were identified as options to add to the base project. Each one is fully design and permitted and could be added to the base construction contract. Details of those options include - Alternate #1— Water Feature This element provides an interactive water spray amenity at the park's entry plaza on the western edge on 6t" Avenue. Adding the alternate to the project would provide the above ground features as the infrastructure for the water amenity are currently included in the existing base bid construction. If not selected, this feature could be installed at a later date, but more than likely at a higher cost. Alternate #2 — Rubberized Track Surfacing The current construction includes an asphalt surface for the 1/3-mile perimeter walking/running path in the park. This alternate would provide a rubberized surfacing applied on top of the asphalt surface, which is the typical base for this rubberized surface material. If not selected, the asphalt pathway would still provide a sufficient and commonly used surface for the path use. The surfacing could be installed at a later time, but at a higher cost than if installed with the project. Alternate #3 — Scramble Climbing Wall This feature in the northwest corner of the park, uses the required site grading and berming to provide a shorter climbing wall feature. Stormwater treatment elements are located in this area and produce a grade elevation, which the climbing wall incorporates. If this is not selected, it would be considerably more difficult and expensive to construct in the future. Alternate #4 — Tree Grates The current base bid proposes using another material in the tree wells for the 16 street trees along 6t" Avenue rather than metal tree grates. Adding this alternate to the project would provide for the installation of 4'x6' metal tree grates instead of either mulch or plant material in the tree wells. Packet Pg. 179 9.1 City Council Agenda Item Meeting Date: 07/13/2021 Edmonds Rescue Plan Fund Staff Lead: Patrick Doherty Department: Community Services Preparer: Patrick Doherty Background/History Our city and region continue to experience a public health and economic emergency due to the COVID- 19 pandemic, which has led to sudden job losses, lower paychecks, and increased household costs to deal with COVID-19 impacts for many residents, as well as business/revenue losses for many local businesses. Governor Inslee declared a state of emergency due to the COVID-19 crisis on February 29, 2020. Mayor Nelson declared an emergency of the city due to the COVID-19 crisis on March 5, 2020. The state of emergency continues to this day even though the availability of vaccinations has curbed the health impacts of the pandemic. In 2020 the Edmonds City Council previously adopted Ordinances 4189, 4195, and 4196 to allocate federal CARES Act funding. (Attached is a summary of the expenditures from the 2020 Edmonds Cares Fund). This year the American Rescue Plan Act of 2021 (ARPA) was signed into law on March 11, 2021, which provides additional relief to address the continued impacts of COVID-19 on the economy, public health, state and local governments, individuals, and businesses. ARPA Sec. 9901 provides funding to states and local governments to mitigate the fiscal effects stemming from the COVID-19 public health emergency, providing for local governments to use the funds cover costs incurred by December 31, 2024, to respond to the COVID-19 emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits or aid to impacted industries such as tourism, travel, and hospitality; Packet Pg. 180 9.1 provide premium pay to essential workers or provide grants to employers of essential workers during the COVID-19 emergency; provide government services to the extent of the reduction in revenue of such state, territory, or tribal government due to the COVID-19 emergency; or make necessary investments in water, sewer, or broadband infrastructure The City of Edmonds has been allocated $11,893,099 from ARPA, the first payment of $5,950.087.50 having been received 6/25/21. The remaining amount will be received approximately one year later. Staff Recommendation Provide direction and schedule for approval at 7/20/21 regular City Council meeting. Narrative Attached here a draft Ordinance that intends to create the Edmonds Rescue Plan Fund, as was done similarly last year with the Edmonds Cares Fund. This Ordinance is broken down into the following Sections: Section 1 accepts the ARPA allocation of $11,893,099. Section 2 renames Fund 142, the Edmonds CARES Fund, to the Edmonds Rescue Plan Fund. Section 3 provides for the Director of Administrative Services, under the direction of the Mayor, to administer the Fund. Section 4 appropriates and allocates the Edmonds Rescue Plan Funds into six separately designated accounts: Account A - Edmonds Rescue Plan City Expenditures Account B - Edmonds Rescue Plan Household Support Account C - Edmonds Rescue Plan Business Support Account D - Edmonds Rescue Plan Nonprofit Organization Support Account E - Edmonds Rescue Plan Job Retraining Program Account F - Edmonds Rescue Plan City Green Infrastructure Section 5 provides for the funds to be used for expenses incurred and obligated between 3/3/21 and 12/31/26. Section 6 provides for organizations assisting the City to report quarterly, and for the Administration to report quarterly to the City Council. Section 7 - Severability Section 8 - Effective Date - 5 days after passage. Attachments: Final Draft ARPA Ordinance 7-8-21 Edmonds Cares Fund Program Recap Memo Packet Pg. 181 9.1.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, CREATING A THE EDMONDS RESCUE PLAN FUND AND SETTING OUT ITS INTENDED USES WHEREAS, our city and region continue to experience a public health and economic emergency due to the COVID-19 pandemic, which has led to sudden job losses, lower paychecks, and increased household costs to deal with COVID-19 impacts for many residents, as well as business/revenue losses for many local businesses; and WHEREAS, Governor Inslee declared a state of emergency due to the COVID-19 crisis on February 29, 2020; and WHEREAS, the Mayor declared an emergency of the city due to the COVID-19 crisis on March 5, 2020; and WHEREAS, the state of emergency continues to this day even though the availability of vaccinations has curbed the health impacts of the pandemic; and WHEREAS, the Edmonds City Council previously adopted Ordinances 4189, 4195, and 4196 to allocate federal CARES Act funding; and WHEREAS, the context surrounding the adoption of this ordinance is still similar to the context that lead to the adoption of Ordinances 4189, 4195, and 4196, resulting in similar legislative findings, not all of which will be repeated or updated here; and WHEREAS, the American Rescue Plan Act of 2021 (ARPA) was signed into law on March 11, 2021; and WHEREAS, ARPA provides additional relief to address the continued impacts of COVID-19 on the economy, public health, state and local governments, individuals, and businesses; and WHEREAS, ARPA Sec. 9901 provides funding to states and local governments to mitigate the fiscal effects stemming from the COVID-19 public health emergency; and WHEREAS, states and local governments shall use the funds to cover costs incurred by December 31, 2024, to • respond to the COVID-19 emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits or aid to impacted industries such as tourism, travel, and hospitality; Packet Pg. 182 9.1.a • provide premium pay to essential workers or provide grants to employers of essential workers during the COVID-19 emergency; • provide government services to the extent of the reduction in revenue of such state, territory, or tribal government due to the COVID-19 emergency; or • make necessary investments in water, sewer, or broadband infrastructure; and WHEREAS, Sec. 9901 prohibits (1) the use of funds to reduce or delay the imposition of a tax or tax increase, or (2) deposit of the funds into a pension fund; and WHEREAS, Sec. 9901 provides funding for payments to states, territories, local governments, and tribal governments to carry out critical capital projects directly enabling work, education, and health monitoring, including remote options, in response to the COVID-19 emergency; and WHEREAS, on May 10, 2021, the Treasury Department issued an Interim Final Rule, which went into effect on May 17, 2021, to implement the Coronavirus State Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Fund established under the American Rescue Plan Act; and WHEREAS, the Interim Final Rule sets clear guidelines on eligible uses of Fiscal Recovery Funds and provides State, local, and Tribal government officials discretion within those eligible uses to direct Fiscal Recovery Funds to areas of greatest need within their jurisdiction through a broadly flexible approach; and WHEREAS, under ARPA, the City of Edmonds, because it has a population under 50,000, is considered a nonentitlement unit of local government (NEU); and WHEREAS, ARPA Section 603 requires Treasury to allocate and pay Fiscal Recovery Funds to the States and territories and requires the States and territories to distribute Fiscal Recovery Funds to NEUs based on population within 30 days of receipt; and WHEREAS, to facilitate implementation and use of payments from the Fiscal Recovery Funds, the Interim Final Rule identifies a non-exclusive list of eligible uses of funding that respond to the negative economic impacts of the public health emergency; and WHEREAS, Recipients may also use payments from the Fiscal Recovery Funds to replace State, local, and Tribal government revenue lost due to COVID-19, helping to ensure that governments can continue to provide needed services and avoid cuts or layoffs; and Packet Pg. 183 WHEREAS, state and local governments are encouraged to use payments from the Fiscal Recovery Funds to respond to the direct and immediate needs of the pandemic and its negative economic impacts and, in particular, the needs of low- and/or moderate -income households and businesses that were disproportionately and negatively impacted by the public health emergency; and WHEREAS, State, local, and Tribal governments may provide assistance to small businesses to adopt safer operating procedures, weather periods of closure, or mitigate financial hardship resulting from the COVID-19 public health emergency, including: • Loans or grants to mitigate financial hardship such as declines in revenues or impacts of periods of business closure, for example by supporting payroll and benefits costs, costs to retain employees, mortgage, rent, or utilities costs, and other operating costs; • Loans, grants, or in -kind assistance to implement COVID-19 prevention or mitigation tactics, such as physical plant changes to enable social distancing, enhanced cleaning efforts, barriers or partitions, or COVID-19 vaccination, testing, or contact tracing programs; and • Technical assistance, counseling, or other services to assist with business planning needs. WHEREAS, recipients may consider additional criteria to target assistance to businesses in need, including small businesses. Such criteria may include businesses facing financial insecurity, substantial declines in gross receipts (e.g., comparable to measures used to assess eligibility for the Paycheck Protection Program), or other economic harm due to the pandemic, as well as businesses with less capacity to weather financial hardship, such as the smallest businesses, those with less access to credit, or those serving disadvantaged communities. Recipients should consider local economic conditions and business data when establishing such criteria; and WHEREAS, the Interim Final Rule outlines eligible uses within each category of infrastructure (water, sewer, broadband), allowing for a broad range of necessary investments in projects that improve access to clean drinking water, improve wastewater and stormwater infrastructure systems, and provide access to high -quality broadband service; and WHEREAS, by permitting funds to be used for water and sewer infrastructure needs, Congress recognized the critical role that clean drinking water and services for the collection and treatment of wastewater and stormwater play in protecting public health; and Packet Pg. 184 9.1.a WHEREAS, with respect to wastewater infrastructure, recipients may use Fiscal Recovery Funds to construct publicly owned treatment infrastructure, manage and treat stormwater or subsurface drainage water, facilitate water reuse, and secure publicly owned treatment works, among other uses; and WHEREAS, Treasury encourages recipients to consider green infrastructure investments and projects to improve resilience to the effects of climate change. For example, more frequent and extreme precipitation events combined with construction and development trends have led to increased instances of stormwater runoff, water pollution, and flooding. Green infrastructure projects that support stormwater system resiliency could include rain gardens that provide water storage and filtration benefits, and green streets, where vegetation, soil, and engineered systems are combined to direct and filter rainwater from impervious surfaces; NOW THEREFORE; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, ORDAINS AS FOLLOWS: Section 1. The City of Edmonds hereby accepts an allocation of up to $11,893,099 as the City of Edmonds' American Rescue Plan Act (ARPA) allocation, as administered and disbursed by the Washington State Department of Commerce in the form of one direct deposit to the City of Edmonds in June 2021 and a second deposit approximately one year later, in accordance with Federal ARPA guidelines. Further the City Council authorizes the Mayor to enter into the corresponding contract(s) with the Department of Commerce for administration and disbursement of these funds. Section 2. The Administrative Services Director is hereby authorized to rename Fund 142, from the Edmonds CARES Fund, to the Edmonds Rescue Plan Fund for the purpose of accounting for ARPA-eligible payments used to facilitate compliance with COVID-19-related public health measures, expenses associated with the provision of economic support in related to recovery from the COVID-19 public health emergency and associated economic recession, and any other COVID-19-related expenses reasonably necessary to the function of the City that satisfy the Act's eligibility criteria. Section 3. The Edmonds Rescue Plan Fund shall be administered by the Administrative Services Director under the direction of the Mayor. Packet Pg. 185 9.1.a Section 4. The City Council hereby appropriates and allocates the City's share of ARPA funds as set forth in this Section. There shall be kept by and under the direction of the Administrative Services Director, such books, accounts and records as are necessary to control and report the ARPA-eligible expenditures, and shall further subdivide the cash account thereof into six separately designated accounts as follows: A. Account "A" shall be the "Edmonds Rescue Plan City Expenditures" account into which up to $750,000 from the ARPA funds shall be allocated to reimburse City expenditures associated with responding to the COVID-19 health emergency and any resurgences in the future, including staffing, equipment, and supplies related to maintaining a safe workplace for employees and the visiting public, as well as necessary capital investments, such as enhancements to HVAC filter upgrades, etc. B. Account `B" shall be the "Edmonds Rescue Plan Household Support" account into which $4,150,000 from the ARPA funds shall be allocated to reimburse those City expenditures incurred through administration of the following programs, in compliance with the ARPA eligibility criteria: • Household Support. Up to $3,000,000 for Grants to households earning no more than 40% of Edmonds Median Income for housing expenses, food, medical bills, childcare, internet access, and other household expenses. Up to 400 households may receive grants of up to $2,500 in 2021 and 2022. Up to 200 households may receive grants of up to $2,500 in 2023 and 2024. • Utility Bill Support. Up to $150,000 for one-time grants to households in amounts up to $1,000 for up to 150 households to help defray expenses derived from outstanding City of Edmonds utilities bills. • Housing Repair. Up to $1,000,000 for one-time grants for housing repair, especially focused on energy -saving measures such as roof repair, window replacement, HVAC repair/replacement, etc. Up to 200 grants at up to $5,000 each. C. Account "C" shall be the "Edmonds Rescue Plan Business Support" account into which $1,125,000 from the ARPA funds shall be allocated to reimburse those City expenditures incurred through administration of the following programs, in compliance with the ARPA eligibility criteria: Packet Pg. 186 9.1.a • General Business Support. Up to $200,000 in installments of $50,000 per year in 2021, 2022, 2023, and 2024 for general support of Edmonds small businesses, business districts and the overall business community. This includes such programs as the Edmonds Business Booster website and its programs and promotion; promotion of business districts outside Downtown through advertising, wayfinding, signage; business -support or promotional events, etc. • Tourism Support. Up to $300,000 in installments of $75,000 per year in 2021, 2022, 2023, and 2024 for support of tourism promotion. This includes enhanced local and regional advertising, support of events and special promotions, investment in facilities and/or equipment, etc. • Small Business Support. Up to $625,000 for direct grants to small businesses most affected by the COVID-19-related economic recession. Grants will take the form of individual financial support grants (in the form of loans that are forgivable after four months of performance), totaling up to 50 at $10,000 each in 2021, with up to 25 grants of up to $5,000 each available in 2022. Eligibility criteria for these grants will include: a. Small businesses in Edmonds with zero to 30 employees. b. Businesses must demonstrate at least a 50% loss in revenue by the end of 2020 compared to the pre -pandemic 2019 revenues. c. Businesses must not have received more than $5,000 in other grants, tax credits or other financial assistance. d. Businesses must be located outside Downtown Edmonds ("Downtown Edmonds" being defined as any location west of 91h Avenue between Caspers Street and Pine Street). e. Particular consideration will be given to businesses owned by people of color, women, veterans, and other minorities D. Account "D" shall be the "Edmonds Rescue Plan Nonprofit Organization Support" account into which $500,000 from the ARPA funds shall be allocated to assist Edmonds nonprofit organizations that have suffered substantial financial losses due to prolonged closures, cut -backs, loss of business, etc. A general call for requests will be issued, with requests reviewed competitively and awards based on relative need, likelihood to help an Packet Pg. 187 9.1.a organization survive, and other sources of funds available. Small grants of up to $20,000 and totaling no more than $100,000 shall be approvable by the Mayor. Large grants of any amount over $20,000 for a total of up to $400,000 shall be approvable by the City Council. E. Account "E" shall be the "Edmonds Rescue Plan Job Retraining Program" account into which $600,000 from the ARPA funds shall be allocated to provide financial aid to working adults who seek skills training, certifications, completion of degrees or other skills enhancement at local community colleges serving Edmonds residents in the form of grants of up to $5000 per year per student to cover tuition, fees, supplies and life expenses during the period of study. Administration of this program will be conducted by the college or colleges selected under the contractual oversight of the City. The Mayor shall be authorized to enter into the corresponding contract(s) with participating colleges serving Edmonds residents. F. Account "F" shall be the "Edmonds Rescue Plan City Green Infrastructure" account in which up to $4,768,099 from the ARPA funds shall be allocated to reimburse City capital expenditures through 2026 associated with green infrastructure projects, meeting ARPA guidelines, such as: • Edmonds Marsh Water Quality and Flood Control. Retention and treatment of surface stormwater runoff into the Edmonds Marsh to enhance the water quality of the Marsh, as well as other associated projects. Preliminary projected cost — approximately $750,000. • Lower Perrinville Creek Realignment. Retention and treatment of surface stormwater runoff in the Perinville Creek drainage basin, intended to reduce stormwater surge flows and enhance the quality of stormwater reaching Puget Sound. Preliminary projected cost — $3,500,000. • Green Streets and Rain Gardens. Enhance existing streets throughout Edmonds by adding features that retain and/or treat stormwater runoff to reduce stormwater surges and contaminants that reach Puget Sound. Similarly, rain gardens in association with streets, parks and other public facilities may be established for these same purposes. Preliminary projected cost — $1,000,000. Packet Pg. 188 9.1.a All infrastructure projects and their associated budgets shall be presented to City Council for review and approval. Section 5. The City may only use ARPA funds to cover costs incurred for one or more of the purposes allowed by federal law and during the period beginning March 3, 2021, and ending December 31, 2024. A cost shall be considered to have been incurred for purposes of this Section if the City has incurred an obligation with respect to such cost by December 31, 2024. The City must return any funds not obligated by December 31, 2024, and any funds not expended to cover such obligations by December 31, 2026. Section 6. Any organization assisting the City in providing emergency aid under Section 4(B), 4(C) or 4(E) shall provide a quarterly written report to the City. The Administration shall provide the City Council a quarterly written report about the amount of aid provided by the City, the purpose and criteria by which it has been distributed, and any other pertinent information regarding the grant programs outlined in Sections 4(B),4(C) and 4(E) above. Section 7. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 8. Effective Date. This ordinance, being exempt under RCW 35A.11.090(4), as an ordinance appropriating money, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, Packet Pg. 189 MEMORANDUM TO: Mayor Nelson City Council FROM: Patrick Doherty, Director Community Services/Economic Development RE: EDMONDS CARES FUND PROGRAM RECAP DATE: 7/13/2021 The Edmonds Cares Fund was created by City Council by Ordinance 4189, and amended by Ordinance 4195, in response to the COVID-19 health emergency and resulting economic hardships to the community. The Fund created the following programs: City Expenditures. $265,100 to provide City services in response to the COVID-19 emergency. This entire fund amount was spent on required City expenditures, including an additional $5,000 (see below) Housing and Supplementary Relief Program. $580,000 for $1000 and $1500 grants to households earning less than 60% of Edmonds Average Mean Income (AMI). Three social services agencies were engaged to administer this program: Homage, Washington Kids in Transition, and Wellspring. Following is a summary of the grants awarded: Homage 121 households served $182,334 expended Washington Kids in Transition 166 households served $209,324 expended Wellspring 100 households served $153,073 expended TOTAL 387 households served $544,732 expended + $35,268 in admin fees $580,000 Rent $338,563 Mortgage $27,864 Medical $4,413 Utility $32,012 Food $139,255 Childcare $1,625 Other $1,000 Packet Pg. 190 Lastly, while the Program allowed for households earning up to 60% AMI to receive grants, the vast majority of these grants were awarded to households earning far less. • Homage offered grants to households with an average AMI of 24% • Washington Kids in Transition offered grants to households with an average AMI in the 30-40% bracket. • Wellspring offered grants to households with the following breakdown of AMI: 0 50% to under 30% AMI 0 20% to 30-40% AMI 0 15% to 40-50% AM I 0 15% to 50-60% AMI Business Support Grants. $1,130,000 in grants up to $10,000 to small businesses. Round 1 90 grants awarded $697,500 Out of Bowl: 45 Round 2 59 grants awarded $431,000 Out of Bowl: 28 TOTAL 149 grants awarded $1,128,500 Out of Bowl: 73 Edmonds Food Bank Support. $35,000. $26,344 of this found was used. This funding allowed the Edmonds Food Bank to buy a refrigerated truck with shelving that facilitated more efficient and effective storage and delivery of food to their clients, enabling them to serve more people. LEAP Program. $37,500. Distance Learning Support Program (LEAP) was developed by the Recreation Services Division of the Parks, Recreation and Cultural Services Department. The program began on October 12, 2020, averaged 30 participants, with 87% on full needs -based scholarships. Many of the children were on Individualized Education Plans (IEP's) through their school and required a hands-on individualized approach. In addition to academic support, the social -emotional support for the kids was tremendous, according to parents. Many of these kids were battling depression, negative self -talk and were feeling very isolated. The LEAP program supported their social, emotional and academic needs. The entire allocation was used. Remaining Funds. $8,656 remained unused by the Food Bank, and $1,500 remained unused by the Business Grant Program, for a total of $10,156. As provided for Ordinance 4189, up to 10% of any Program Fund (above) was allowed to be reallocated by the Mayor to other Programs. As such, $3,500 from the amount left over by the Food bank and the $1,500 left over from the Business Grant program (totaling $5000) were reallocated to City Expenditures (see above mention). The remaining $5,156 was used to buy Personal Protective Equipment for Edmonds residential care facilities, as required by Section 5 the Ordinance. Packet Pg. 191