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2021-08-17 City Council - Full Agenda-29441. 2. 3. 4. 5. 6. 7. o Agenda Edmonds City Council tn.. ISLP REGULAR MEETING COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 AUGUST 17, 2021, 7:00 PM CITY COUNCIL MEETINGS ARE HELD IN -PERSON IN THE COUNCIL CHAMBERS AND AVAILABLE VIRTUALLY USING THE ZOOM MEETING PLATFORM. TO JOIN, COMMENT, VIEW, OR LISTEN TO THE EDMONDS CITY COUNCIL MEETING REMOTELY, PASTE THE FOLLOWING INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS REMOTELY USING A COMPUTER OR SMART PHONE ARE INSTRUCTED TO RAISE A VIRTUAL HAND TO BE RECOGNIZED. PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS BY DIAL -UP PHONE ARE INSTRUCTED TO PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. IN ADDITION TO ZOOM, REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGEMENT ROLL CALL APPROVAL OF THE AGENDA PRESENTATION 1. June Financial Report (10 min) AUDIENCE COMMENTS APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Special Meeting Minutes of August 3, 2021 2. Approval of Council Special Meeting Minutes of August 3, 2021 Edmonds City Council Agenda August 17, 2021 Page 1 3. Approval of Council Meeting Minutes of August 3, 2021 4. Approval of Council Special Meeting Minutes of August 10, 2021 5. Approval of claim, payroll and benefit checks, direct deposit and wire payments. 6. Acknowledge receipt of a Claim for Damages from Gavin Hardwick 7. Board/Commission Candidate Appointment Confirmation 8. PFD Financial Presentation 9. Approve Cable Franchise Renewals for Comcast and Ziply 10. Classic Car Show Event Agreement 11. June 2021 Quarterly Financial Report 12. Ordinance Amending Chapter 5.14 ECC Controlled Substances, Paraphernalia, Poisons and Toxic Fumes 8. UNFINISHED BUSINESS 1. Edmonds Municipal Court Reorganization (60 min) 2. Continued Public Hearing on private code amendment to ECDC Section 20.75.045.B, entitled Unit Lot Subdivision - Applicability (30 min) 9. NEW BUSINESS 1. Human Services Division Update & Social Worker Contract Approval (45 min) 2. Council vote to return meetings to virtual platform in lieu of in -person meetings (10 min) 10. COUNCIL COMMITTEE REPORTS 1. Council Committee Minutes (0 min) 11. COUNCIL COMMENTS 12. MAYOR'S COMMENTS ADJOURN Edmonds City Council Agenda August 17, 2021 Page 2 5.1 City Council Agenda Item Meeting Date: 08/17/2021 June Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Dave Turley Background/History Financial Report for January - June 2021. Staff Recommendation Presentation only, no action is necessary. Narrative: City financial presentation to Council. Packet Pg. 3 7.1 City Council Agenda Item Meeting Date: 08/17/2021 Approval of Council Special Meeting Minutes of August 3, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 08-03-2021 Draft Council Special Meeting Minutes Packet Pg. 4 7.1.a EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES AUGUST 3, 2021 ELECTED OFFICIALS PRESENT Adrienne Fraley Monillas, Councilmember Susan Paine, Council President Diane Buckshnis, Councilmember Luke Distelhorst, Councilmember Vivian Olson, Councilmember Laura Johnson, Council President Pro Tern Kristiana Johnson, Councilmember Mike Nelson, Mayor 1. CALL TO ORDER STAFF PRESENT Jessica Neill Hoyson, Human Resources Director Phil Williams, Public Works Director Pamela Randolph, WWTP Manager Sharon Cates, City Attorney Shannon Drohmann, Consultant At 5:00 p.m., the Edmonds City Council Special Meeting was called to order by Mayor Nelson in the Council Chamber. 2. CLOSED SESSION TO DISCUSS COLLECTIVE BARGAINING STRATEGY The Council then convened in the Police Training Room to discuss collective bargaining strategy per RCW 42.30.140(4)(A). ADJOURN At 5:55 p.m., the closed session concluded and the meeting was adjourned. Edmonds City Council Draft Minutes August 3, 2021 Page 1 Packet Pg. 5 7.2 City Council Agenda Item Meeting Date: 08/17/2021 Approval of Council Special Meeting Minutes of August 3, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 08-03-2021 Draft Council Special Meeting Minutes Packet Pg. 6 7.2.a EDMONDS CITY COUNCIL MEETING SPECIAL DRAFT MINUTES August 3, 2021 ELECTED OFFICIALS PRESENT Susan Paine, Council President Adrienne Fraley-Monillas, Councilmember Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Laura Johnson, Councilmember ALSO PRESENT Brook Roberts, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Scott Passey, City Clerk Dave Rohde, GIS Analyst Jerrie Bevington, Camera Operator The Edmonds City Council meeting was called to order at 6:45 p.m. by Council President Paine in the Council Chambers, 250 5' Avenue North, Edmonds and virtually. 2. INTERVIEW FOR APPOINTMENT TO A CITY BOARD OR COMMITTEE 1. INTERVIEW CANDIDATE Council President Paine explained this was an interview of an applicant for appointment to the Historic Preservation Commission. She introduced the applicant, Annie Doyon, and Councilmembers and the Student Representative introduced themselves. Councilmembers interviewed Ms. Doyon (responses in italics): Councilmember Buckshnis commented she was impressed with Ms. Doyon's resume and all the work and publications she has done and said she is a perfect fit. She explained many people have wondered about a historic district designation for the downtown area, noting she had a house in Oregon in an historically assessed area. She asked about her background in that and how it could happen. Most of my professional experience has been in surveying and inventorying, being on the crew that goes out in the field and inventories historic properties and historic resources within an area and then makes a determination whether there could be a district, are their individually eligible properties, are there potentially negative effects of a proposed project, etc. That is what most of the publications in my CV are, inventory and evaluation projects and is my area of expertise. I have done a few nominations and been part of the process, but I am more of a technical writer so surveying and reporting is more my strength. When I interviewed with the Mayor, I said I have always been surprised Edmonds doesn't have a district because it seems like Edmonds would be a great candidate to have a district. Edmonds City Council Draft Minutes August 3, 2021 Page 1 Packet Pg. 7 7.2.a Councilmember Olson said she was also super impressed with her resume, over and above what could be expected from a volunteer. She asked what preservation projects she had on her radar and which would be the most excited to pursue? Something I think would be interesting for Edmonds would be highlighting the mid-century modern, which is not always part of the typical picture or what cities are looking at, but Edmonds is a gem with mid-century. I also always like to involve the community such as workshops, educating youth, etc. I'm not sure if there has been much of that or if there is a lot of appetite for it, but I think it could be interesting and exciting. Councilmember Fraley-Monillas expressed her interest in looking at other areas of Edmonds that have potential historic value such as around Lake Ballinger, pointing out the island in middle of the lake used to house the Ballinger family although it burned down long ago. She said looking at that seems right up Ms. Doyon's alley. I love that idea which kind of matches with the mid-century. Downtown has amazing character, charm and identity, but there are neighborhoods, potentially structures and other history that is not visible above ground such as the island where the structure is gone but there is an interesting story. Council President Paine agreed she had a very impressive CV and she was impressed Ms. Doyon has experience with both architecture and landscape architecture with the Olmstead work she has done. She asked about her experience working with students, noting there are architecture programs at a couple of the local high schools. I haven't done a lot creating official student programs. When I worked with the nonprofit in Spokane, we coordinated community volunteers to do inventories, surveys and workshops so I have little experience with leading a group in an area that is not their job or training. I haven't worked specifically with students but have always loved the idea. It is exciting to have little kids learn about things and older kids do hands-on things especially if it can be coordinated with other curriculum. Council President Paine said Ms. Doyon would be an ideal candidate to do workshops for the community. Councilmember L. Johnson agreed her resume was exemplary and said the City will be fortunate to have her on the HPC. She expressed appreciation for Ms. Doyon's answer regarding mid-century modern, commenting they are one of her favorites and they have just reached the age of preservation. The idea of starting now before more are lost would be key. She asked whether Ms. Doyon had a few that she had her eye on. She also asked whether historic landscape architecture goes along with different eras of homes. There is definitely precedent for that, especially with mid-century modern. Older homes might have more formal gardens, but with the typical Pacific NW style of mid-century, landscaping was a big part of the design. The home was designed to go into the landscape so a lot of the mid-century homes have big windows with big trees and are located on woodsy lots. That is definitely something to consider. Councilmember K. Johnson commented before the pandemic the City Council approved having two graduate students in historic preservation help create a downtown historic district. That was put aside and she was hopeful that work could continue this fall or next year and would be a fun project for her to be involved in. The HPC also publishes a calendar every year that is given away to help promote historic preservation. A couple surveys have been done, but the biggest challenge is getting people to agree to put their home on the historic registry. She had a mid-century modern house in mind and was hopeful the first one would get put on the registry this year. She concluded there was no end to what Ms. Doyon could contribute and the HPC were a really good group of people. Councilmember Distelhorst agreed Ms. Doyon's qualifications were very clear. He appreciated her comments about mid-century modern and asked about her approach to using a sliding scale to historic preservation versus a set date. There is significant and then there is 50+ years old. In Edmonds the unique Northwest style of mid-century is unique, very vernacular, local and there are a lot of architects associated with it. It's easy to show examples of how something represents that such as heavy wooded lots and the big picture that's all still very original and true to the way it was built, designed and intended to function. There are a lot of original owner homes from that period which is exciting. It's an exciting time where the homes Edmonds City Council Draft Minutes August 3, 2021 Page 2 Packet Pg. 8 7.2.a are newish to being 50 years old, but there may be original owners or some ties to the architect or other documentation like original photos or floorplans which can paint an amazing picture of why something is significant or just to educate or share. Student Rep Roberts commented it was exciting to see qualified people apply for positions on boards and commissions. The City has a Youth Commission comprised of 11 high school students. He asked what opportunities she saw for collaboration between the HPC and the Youth Commission? That could be a really interesting way to open the door to potential education or workshops, creating a bridge to that audience to find out what that age group is interested in and what they think preservation is about. Sometimes young people think it's old, stuffy, museum, but it can be so much more engaging and exciting. Things like reuse, adapting an old building for a new purpose or getting involved with hands-on activities like a survey and inventory project could be exciting for that audience. That would allow the youth to get experience and look at the community. Council President Paine advised her application is on Consent Agenda for approval. 12. ADJOURN With no further business, the Council meeting was adjourned at 6:58 p.m. Edmonds City Council Draft Minutes August 3, 2021 Page 3 Packet Pg. 9 7.3 City Council Agenda Item Meeting Date: 08/17/2021 Approval of Council Meeting Minutes of August 3, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 08-03-2021 Draft Council Meeting Minutes Packet Pg. 10 7.3.a EDMONDS CITY COUNCIL MEETING DRAFT MINUTES August 3, 2021 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Susan Paine, Council President Adrienne Fraley-Monillas, Councilmember Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Laura Johnson, Councilmember ALSO PRESENT Brook Roberts, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Phil Williams, Public Works Director Angie Feser, Parks, Rec., Cultural Arts & Human Services Director Jessica Neill Hoyson, HR Director Tom Brubaker, City Attorney's Office Scott Passey, City Clerk Dave Rohde, GIS Analyst Jerrie Bevington, Camera Operator The Edmonds City Council meeting was called to order at 7:02 p.m. by Mayor Nelson in the Council Chambers, 250 5t1i Avenue North, Edmonds and virtually. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember L. Johnson read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 4. APPROVAL OF AGENDA COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO APPROVE THE AGENDA IN CONTENT AND ORDER. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO AMEND THE AGENDA TO ADD AN ITEM TO PAUSE THE BIAS AND HATE REPORTING PORTAL. Councilmember Olson said she would like to pause it until full vetting and legal analysis is conducted. There were a number of valid points made in the last 1-2 weeks and she had concerns with the unintended Edmonds City Council Draft Minutes August 3, 2021 Page 1 Packet Pg. 11 7.3.a consequences and liabilities for the City and would like to protect the City from those in the short term they can be looked into by legal and further vetted by the Administration and Council. Councilmember L. Johnson asked if vetting had already occurred and if so, would this be duplicative. In response to City Attorney Tom Brubaker's request for her to repeat the question, Councilmember L. Johnson explained the Council is being asked to consider this tonight so there will be an opportunity for legal vetting to occur. She was asking whether that had already occurred and would this be duplicating those efforts. Mr. Brubaker answered some legal research has been done but more could be accomplished to determine any issues that might arises. In his opinion the Mayor has the authority to enact this reporting function as the chief administrator of the City. It is open to the Council to discuss and consider policies behind that. The motion is to add an item to the agenda to pause the operation of the hate/bias weblink. Councilmember Olson said the motion was to amend the agenda to add the item for discussion and possible action. Mr. Brubaker clarified the item before the Council is whether to add this item to the agenda and if approved, it can be discuss in more depth later on the agenda. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO AMEND THE MOTION AND HAVE PLACED AS ITEM 8.5 AND NOT 8.1. Councilmember Olson said she will vote against the amendment as this item is time critical. Council President Paine said she would only support the motion if it was Item 8.5 as there were plenty of other time sensitive items on the agenda. UPON ROLL CALL, AMENDMENT CARRIED (4-3), COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING NO. UPON ROLL CALL, AMENDMENT CARRIED (6-1), COUNCILMEMBERS K. JOHNSON, DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON, AND L. JOHNSON VOTING YES; AND COUNCIL PRESIDENT PAINE VOTING NO. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO AMEND THE MOTION TO MOVE NEW BUSINESS ITEM 8.1, LANDMARK TREE ORDINANCE EXTENSION, TO UNFINISHED BUSINESS ITEM 7.2. Councilmember Buckshnis said the Landmark Tree Ordinance Extension was not New Business so it was appropriate to be under Unfinished Business. AMENDMENT CARRIED UNANIMOUSLY. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 5. AUDIENCE COMMENTS Mayor Nelson described the procedures for in -person and virtual audience comments. Willie Russell, PCO for 2l't LD Cascade Precinct 3, said he has been listening to comments about the City's hate portal and wanted to inform the Council that they do not understand what a hate portal is. He read a hate portal from the 32' Democratic page written on September 9t' by Councilmember Susan Paine, the horrible person has extensive criminal history, over 50 criminal convictions, many convictions including rape, kidnapping and threatening a judge, plus anti -harassment. Mr. Russell said none of those were true, he could prove it in a court of law but never got a chance to and it was a hate crime. He has 747 cases; the Edmonds City Council Draft Minutes August 3, 2021 Page 2 Packet Pg. 12 7.3.a hate crimes are in the courts, people who are allowed to commit perjury. The judge got a restraining order, dismissed it while he was a candidate keeping him from campaigning. He has asked for a year for someone to look into this; the Police Department won't investigate. The Police Department came to his house, saying an arrest warrant was in process and that they had talked to the District Attorney and the City Attorney and there was no crime. The police came to his house at 11 p.m. and woke the neighborhood. He referred to information he obtained via public disclosure that stated, we redact this information collected by the Edmonds Police, it would reveal strategy on how gang warrants are served at gang addresses When this got out, MS 13 came to his house; he lives in a Mexican community, and danger occurred at his home because Councilmember Paine brought it. The reason was because he told her to bugger off in an LD page because he submitted an article to Gold Bar Reporter about people she worked with. The hate is in the Police Department and Court. Then she went to court to get an extension; in civil matters, someone is either a plaintiff or a respondent. She got a restraining order and never allowed him the opportunity to defend his character, character he got serving in the United States Army and in Vietnam. He concluded the judge said defendant not respondent. Linda Ferkingstad, Edmonds, commented on the Edmonds tree ordinance. She commended the Council for wanting to retain trees in Edmonds and asked for it to be done legally. Trees are beautiful and are the reason they bought their property. She reminded Councilmembers that trees belong to the property owners they are growing on. Councilmembers have created laws dictating what property owners do with their own trees and requiring 100% compensation for the trees' worth if removed. Edmonds is assuming ownership of private property without compensation. Not only has the Council taken away their rights and the worth of their trees without compensation and charging them for 100% the worth of their trees, but it is also against the U.S. Constitution's 5t' and 14t' amendments' takings clause, against the Washington State GMA, and against the Edmonds Comprehensive Plan. There are trees on the only buildable area of their property and sadly they and their roots will have to be removed at a high cost. Ms. Ferkingstad continued, Edmonds planning regulations require a 30% retention to divide their 1.2 acres to build 3 homes for themselves and their family. If they cannot retain 50% of the trees on their property, the Edmonds tree ordinance will tax them nearly $250,000 before the trees are removed. Retaining 50% of the trees will be difficult when the buildable areas are where trees are grouped together. Most likely they will have to retain trees very close to the homes, potentially damaging the trees and limiting available sunlight and potential views of Puget Sound in order to save on the 100% tree ordinance tax. Edmonds' tree ordinance places an undue burden on those wishing to build single family homes on residentially zoned property in Edmonds. For the City to avoid facing litigation, she pleaded with the Council to retain trees legally like the Town of Woodway had to do after they faced litigation when they tried to limit private property rights, and purchase properties that have trees the City would like to retain. She requested the Council stand up for citizens' rights to their property and not penalize those trying to build needed homes in Edmonds. She thanked the Council for their good intentions, asking only that they follow through with them after they have been legally vetted. She thanked the Council for the work they do for the City and requested they stand up for individuals' rights. Natalie Seitz, Edmonds, commented on trees and public process. She was happy the City has expressed intent to undertake public outreach, an extremely needed step for regulatory processes and one that has been thus far missing from updates to the tree code. She hoped the Council would include in this process the development code and amendments that bypass the Planning Board and were solely deliberated in closed Council session and the tree list created by City staff and the Tree Board. The impetus for the tree maintenance regulations was the development code process and outcomes. The tree funding mechanism and retention requirements create a strong disincentive for property owners to maintain trees and thereby drove the City to this regulatory effort. Outreach should include these portions of the development code for public review and comment so any resulting code can function holistically. This would also provide the City the opportunity to evaluate land use impacts of the code and gain comprehensive and durable SEPA coverage for the entire tree code. With regard to the tree list, it should be created by those who have an Edmonds City Council Draft Minutes August 3, 2021 Page 3 Packet Pg. 13 7.3.a arborist or public safety background in consideration of climate change to identify the right types of trees that will be in the right place for the changing climate. Extending the emergency ordinance is not a requirement to undertake the robust public process. It is contrived and indicative of the complete lack of trust the City has in property owners who maintain trees. Ms. Seitz said she will continue to advocate for the City to form a partnership with treed property owners and state emergent facts to support the use of an emergency ordinance. Outreach for this effort should be specifically targeted to areas where large trees are growing which can easily be identified from the 2017 urban canopy assessment. The City needs to think beyond what trees are here today; there is no reason this burden cannot incentivized, undertaken as public infrastructure or shared by all property owners. The Bowl contains at most around 1/3 of Edmonds residents. As the Council moves forward with considering trees and growth and all other contentious issues, she reminded they are required to consider all residents in their decision -making, to consider the aesthetic beauty of trees and not just the unique charm of downtown, consider where resources are needed and not just where they have been spent, consider those residents who through disenfranchisement language or other barriers are silent and make extra efforts to engage. In her experience, underserved communities have opinions and views about what they would like to see, they just don't think their opinion will matter. The Council will need to work hard to change that perception with their actions. Liz Brown, an agent for Teamsters Local 763, the union that represents the City's Parks and Public Works employees, spoke in support of Item 8.4, reinstating the emergency sick leave for employees. This emergency sick leave touches on an issue of equity with regard to the pandemic. Most of the City's white collar administrative employees have been allowed to telework from remote locations during the pandemic. Employees have worked remotely during periods of quarantine because of potential COVID exposures without having to use sick leave. Recently several members were sent home for COVID testing and quarantine because of positive COVID exposures at work and told they would have to use their own sick leave. The pandemic has fallen hard on all essential employees, from Local 763 members to grocery workers to police officers and firefighters. There is an inherent inequity between employees who can work from home and those who can't. She requested the Council reinstate the emergency sick leave so members can be treated in an equitable manner along with the City's administrative staff. Jenna Nand, Edmonds, read a letter addressed to the City Council about abuse of the bias portal. She found a letter to the editor written by Matt Richardson in which he fictitiously called her a victim of bias due to her participation in the 2019 Edmonds City Council appointment process. Due to this facetious victim of bias complaint, her name is now publicly discoverable as someone who is supposedly a victim of bias in Edmonds because of her race and gender without her consent. Clearly Matt Richardson is treating the portal as a joke and she did not appreciate being the butt of someone else's political joke. She requested the Council consider the following: Are these complaints publicly available through litigation? How can you protect the identities of people who do not consent to be named in the complaints as victims? Why are unrelated, third parties permitted to make complaints and name so-called victims of bias without their knowledge and consent? Is there an appeals process so her name can be redacted from Matt Richardson's complaint or have his complaint stricken from public record? How can she protect her personal and professional reputation if she is named as a victim of racism or a victim of bias inappropriately or facetiously on the internet and in the media? She was deeply disturbed by this development and felt the portal had been used to victimize her as a woman of color in Edmonds. As an attorney, she felt the present process was very ill advised and needed to be amended immediately to prevent abuse and mistreatment of people of color in Edmonds by means of facetious reports of victimhood. Finis Tupper, Edmonds, commented the Council will be reviewing the Council Code of Conduct and Rules of Procedure tonight. He referred to something that occurred in 2019, acknowledging that three Councilmembers were not on the Council at that time. An ordinance was passed that applied only to Edmonds boards and commissions in response to the Open Public Meetings Act (OPMA). In reviewing the Edmonds City Council Draft Minutes August 3, 2021 Page 4 Packet Pg. 14 7.3.a Rules of Procedure, there is mention about OPMA but nothing about Council being required upon election or appointment to take OPMA training from the Attorney General or other approved program such as MSRC and AWC within 90 days of taking office. He questioned why that was left out when it is clear that the Council does not understand that all special meetings need to be open to the public. He referred to an ordinance passed on November 19, 2019 when Mike Nelson was a Councilmember and he voted in favor of the ordinance when Dave Earling was the Mayor. The ordinance wasn't published and did not go into effect until sometime in January. He supported following City and State laws, noting there is a law that states if an ordinance isn't published within 15 days, the Council is to be notified which was not done; Mayor Nelson signed the ordinance. Cindy [last name not given] thanked Councilmember Olson for her comments and suggestion regarding the portal. Tonight, two people have relayed serious issues with the portal. The portal is actually a violation to the constitutional right to privacy, freedom of speech and as the radio host Dori Monson said, there is no one that is not biased about something. Knowing that the portal violates the right to privacy, she did not understand the hesitation to remove it. The portal will incite problems and will not be good for the City. Edmonds is being held up as a racist community because to quote Councilmember Fraley-Monillas, "we have to deal with all the racism in Edmonds." She was unaware there was so much racism in Edmonds until someone told her and she happens to be a woman of color. The fact that Councilmembers are not taking this more seriously and immediately goes to show the disregard the Council and the Mayor have toward the will of the people. The portal obviously violates many people's rights and is very communistic. If the goal is to incite hatred amongst and between people and get them infighting, apparently the game is to divide and conquer. The Council is trying to make Edmonds become Seattle and she hoped people who are listening will agree Edmonds does not want to become Seattle; Seattle has been destroyed and has lost millions due to what has been allowed to happen. The Council is just perpetuating the destruction that is already evident in Seattle. She hoped the Council would rethink what they were doing and start listening to their constituents. Beth Fleming, Edmonds, shared her disappointment in Councilmembers Distelhorst and Fraley-Monillas' choices at the conclusion of last week Council meeting. She thank Councilmembers K. Johnson, Buckshnis, and Olson and Council President Paine for their acknowledgement and thoughtful consideration of the citizens' concern and feedback that was provided at last week's meeting. The role of an elected official is to listen to all their constituents, whether or not they agree with their point of view. Last week Councilmember Distelhorst chose not to acknowledge the concerns he heard from citizens regarding any of the topics discussed, at least not the portal. She found that particularly puzzling and concerning given his role in launching the portal. It was a missed opportunity to show he actually cares about all the citizens he was elected to serve. Even more egregious behavior came from Councilmember Fraley-Monillas when she acknowledged the commentary and chose to accuse citizens of being bullies and political operatives who were only sharing their feedback as part of an organized effort. Ms. Fleming said she attended last week's meeting from beginning to end and listened to all the comments; some were more passionate in their delivery, perhaps a few stepped on a line of professionalism but there was no bullying. While Councilmember Fraley-Monillas' response was offensive and disappointing on so many levels, it was not surprising. She betrayed her position as a Councilmember by belittling and casting accusations at citizens she represents which Ms. Fleming found despicable and disappointing and was her own version of bullying those who have a different opinion or ideology than her own. She chose to defend her words in an Edmonds Beacon interview and rather than being forthright about it, she actually misrepresented what she actually said in the interview, with all the racism in Edmonds. Councilmember Fraley-Monillas also referenced a Indivisible Edmonds Facebook page and a conversation among people on that group about starting a list of all the people were signing a petition for Mayor Nelson to resign because of the complete mishandling of the chief of police hiring process. They mentioned people by name and profession, claiming their businesses would be boycotted as a result; Councilmember Fraley-Monillas' response was "seriously, no surprises with that pack of downtown rich white people." There was no way to Edmonds City Council Draft Minutes August 3, 2021 Page 5 Packet Pg. 15 7.3.a take that out of context; Councilmember Fraley-Monillas showed her true colors, a completely biased comment for a Councilmember to have made. Ms. Fleming said she was a member of that Facebook page for five years and was removed after trying to explain why people felt the way they did regarding the chief of police issue. It is shameful behavior and unbecoming of an elected officials and let's not forget this in November. 6. APPROVAL OF CONSENT AGENDA ITEMS COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF JULY 27, 2021 2. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENTS 3. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM ALLEN, JULIA 4. BOARD/COMMISSION APPOINTMENT 7. UNFINISHED BUSINESS 1. RESOLUTION ADOPTING COUNCIL RULES OF PROCEDURE Main Motion COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO APPROVE THE COUNCIL RULES OF PROCEDURE. Amendment #1 COUNCILMEMBER OLSON MOVED TO AMEND BY CHANGING 3.2.A AS REFLECTED IN THE DOCUMENT SHE DISTRIBUTED, TO READ, "MAJORITY VOTE OR CONSENSUS OF THE COUN THE REQUEST OF THREE OR MORE COUNCILMEMBERS." Councilmember Olson explained 3.2 lists requirements for placing items on the agenda. She was proposing this change because in her experience something has to already in effect be voted on to even have a discussion on it. Changing the requirement from four to three would in effective give the minority a voice. She recognized at some point it was possible she would be part of a majority and she would still want the minority to be heard on issues that were important to them and the citizens they represent. Councilmember Olson suggested the paragraph below 3.2.13 be revised to read, "The Council President will make every effort to place the councilmembers requested items in B.2.A above an item Gotmeil approve by eenseasus or- major-ity vote on an agenda. If time is not available for the requested date, it shall be placed on the next available agenda." Councilmember Fraley-Monillas said she understood the reason behind it but had concern with not requiring a majority of Councilmembers to put something on an agenda, sometimes at the spur of the moment which has happened a lot this year. Having a majority vote by Council is more diplomatically correct than a minority vote. She asked if there were two separate amendments. Mayor Nelson suggested that would be most helpful. Councilmember Fraley-Monillas was unsure the proposed amendment was an appropriate way to put things on an agenda. As Council President for three years, she realized how frustrating it can be for Councilmembers trying to get things on the agenda, but the Council President is who determines the order Edmonds City Council Draft Minutes August 3, 2021 Page 6 Packet Pg. 16 7.3.a or sequence of an agenda. A majority of Councilmembers can always change an agenda so she felt a majority should be required and not just three or more Councilmembers. Councilmember Buckshnis said anyone watching during the last two years has noticed the frustration of the 4-3 vote when a Councilmember wants to put something on the agenda and the Council spends 10-15 minutes bickering instead of putting an item on the agenda. For example, a decision was made not to put the March quarterly on the agenda, when it has been the citizens' wish to see the quarterly financial report. During the last couple of years the Council President seems to be using their authority instead of listening to the will of the committees or individual Councilmembers. She cited the reimbursement of Councilmember Olson as another example; she spent approximately 2,000 hours working on that over two years to get it on the agenda. It was actually a Council oversight issue that she will bring up in the reimbursement section. Due to the 4-3 voting, a lot of things are on the agenda that shouldn't be such as the Taste of Edmonds contract which has always been on the Consent Agenda. Mayor Nelson requested Councilmembers keep their comments to the topic at hand. Councilmember Buckshnis expressed her support for the amendment based on what she has seen the last couple of years, pointing out Councilmember Fraley-Monillas was allowed to provide a long explanation and she was doing the same and providing examples. Councilmember K. Johnson attempted to speak to the second amendment. Councilmember Fraley-Monillas raised point of order, stating since the Council was taking these one at a time, it was only appropriate to speak to the first amendment. Council President Paine asked if this was in compliance with Robert's Rules of Order. City Attorney Tom Brubaker answered Robert's Rules is generally designed to allow the majority to prevail and give the minority a voice. This is the Edmonds City Council's internal rules of procedure. Just as the Council adopts Robert's Rules, the Council can also modify them. The question before the Council is whether they want a minority of the Council to impact setting the agenda. Council President Paine concluded there was latitude within Robert's Rules. Mr. Brubaker agreed. Councilmember Olson commented this is the only place she was interested in changing a majority of 4 to 3. The Council President and the Council President Pro Tem are elected by a majority and it takes a Council majority to get anything on the agenda. In her experience during the past one year seven months and several worthwhile items suggested as agenda items, none of which have been put on the agenda, she felt like she was blocked. Therefore, all the citizens and residents she represents and that elected her have been blocked in effect as well. She encouraged the Council to support this change as it is imperative that it happen. Councilmember Fraley-Monillas began to explain the reason she supports requiring a majority vote. Councilmember K. Johnson raised a point of order, asking whether Councilmembers who have not spoken yet should be allowed to speak before Councilmembers who already spoke. Mayor Nelson agreed. Councilmember K. Johnson said 3.2.A requires a majority vote to get something on agenda. She has tried four times to get an item on an agenda this year and it has been blocked each time by the Council President although she did not believe a vote was taken amongst Councilmembers, and the Council President substituted her personal judgment. Council President Paine raised a point of order, requesting Councilmembers speak to the motion. Mayor Nelson ruled point taken and required Councilmembers speak to the motion and not make personal remarks. Edmonds City Council Draft Minutes August 3, 2021 Page 7 Packet Pg. 17 7.3.a Councilmember K. Johnson said the problem she has experienced is similar to Councilmember Olson's experience, she has been unable to get something on the agenda and there is no mechanism available to her to get it on the agenda. The idea that a majority vote or consensus of the Council simply does not work because there is no process for doing that. Councilmember Fraley-Monillas recalled 2% years ago most votes were 5-2 or 4-3; she was on the minority side most of that year, but that is the process. She understood feeling blocked or that it was not democracy but she also understood policy and procedure. The same thing happens in the State Legislature, Congress, County Council, etc., that is the process to get something on agenda. It requires calling Councilmembers to explain the reasons for putting something on the agenda. She was on that side for nearly 2 years, being unable to move things forward and if she wanted to move something forward, she called Councilmembers to get votes. That is the process like it or not and those are the procedures on a national level. Maybe next year, the Council will flip in other direction. She understood the frustration at not being able to get items on the agenda but that did not mean the rules should be changed because a Councilmember could not get something on the agenda. If an idea is pertinent, it can always be brought up to the body and the full body can make decision via a majority vote to put something on the agenda. Unfortunately, there are a lot of items on the extended agenda. She suggested sometimes it takes a while to get things on the agenda. For example if there was an issue a Councilmember wanted on the agenda, the August 24' meeting is open. She concluded she understood how Councilmember Olson felt because she had been in her shoes multiple times but that is democracy at its finest Councilmember Buckshnis said the previous speaker may have mixed up the voting record versus getting things on the agenda. She has been on Council the same length of time and could hardly remember there being disputes about putting something on the agenda except during the last two years. She recalled in 2019 then Councilmembers Mesaros and Dave Teitzel attempted to put the salary survey information on the agenda but the Council President was not ready with the data. She did not care which side she was on when an item came to a vote, but if she had issues she wanted on the agenda, the Council President did not have the right to veto a committee's recommendation or decide not to put an important item on the agenda because the Council President should represent the Council not the Administration or their own personal agenda. Council President Paine commented there are times when she has to make decisions regarding the agenda. During the past year, there have been many opportunities to make motions to get things on the agenda at the Council meeting. Tonight was a good example and there have been other good examples such as the moratorium on building which was proposed at a Council meeting by a Councilmember. There are also times when it is more appropriate to do scheduling as a Councilmember such as special meetings or settings. Councilmembers are responsible for making those connections and getting things on the agenda by contacting the Council President. She preferred to retain the requirement for a majority vote for the reasons she stated; Councilmembers can get things on the agenda, but sometimes there is very limited room on agendas. Councilmember L. Johnson said in seriously considering this, she was looking for precedence. Parliamentarians and those who use Robert's Rules of Order as a guide, the procedure for adoption and adding to the agenda is a majority rule. There must be a reason it is set up that way, to have meetings run smoothly, and avoiding clogging up meetings with back and forth that prevents meetings from moving forward. She was unable to find precedence for adopting less than the majority for an agenda item. Councilmember Olson said the best point made tonight was it was done this way at the state and federal levels. She personally was not preparing for any of those roles; all she cared about was good outcomes from the process in the Edmonds Council Chambers. She has seen this be a block to that and there have been items that did not get put on the agenda for discussion. For that reason, this a very important change for good outcomes in Edmonds. She reiterated this was not for her personally or forever and acknowledged she Edmonds City Council Draft Minutes August 3, 2021 Page 8 Packet Pg. 18 7.3.a got something added to the agenda tonight although it was at the end of the agenda and the Council might not get to it. She was hopeful since it was added to the agenda it would show up on the next agenda which did not happen the last time something was added during a Council meeting. She has and will accept majority votes and has and will continue to call around to get four votes when she is trying to get something on an agenda. She has not been successful in the past and has been blocked, to the detriment of the residents. She respectfully requested the Council approve the proposed change. Councilmember Fraley-Monillas agreed the Council wanted good outcomes for the people who live in Edmonds, but she also understood procedures. Although Councilmembers have said it did not happen before the last 1-2 years; it did and it happened to her many times. If the Council President doesn't make these decisions, the Council could just have a sign up list for agendas. The Council has to trust whoever they elect as Council President that they will do the best job they can and she believed Council President Paine has tried her hardest to do a good job, it is a very difficult job. She did not understand the purpose of changing this when the existing requirement is a majority vote. Action on Amendment #1 UPON ROLL CALL, AMENDMENT FAILED (2-4-1), COUNCILMEMBERS BUCKSHNIS AND OLSON VOTING YES; COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBER K. JOHNSON ABSTAINING. Councilmember Olson commented the amendment to 3.2.B was not relevant if the amendment was not made to Section 3.2.A. Amendment #2 COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND THE SECOND SENTENCE OF 3.2.B TO READ, "THE COUNCIL PRESIDENT WILL MAKE EVERY EFFORT TO PLACE A COUNCILMEMBER'S ITEM AN 1T-EA4 COUNCIL APPROVED BY CONSENSUS SUS OR M A ORITV VOTE ON AN AGENDA. IF TIME IS NOT AVAILABLE FOR THE REQUESTED DATE, IT SHALL BE PLACED ON THE NEXT AVAILABLE AGENDA. Councilmember K. Johnson said she understood the purpose of 3.2.A which in her opinion was at a given meeting. If a Councilmember is trying to get something on an agenda, she has seen Council Presidents put something on an agenda without a pre -vote or majority of the Council. The Council President should serve the Council and do their best to accommodate the wishes of the individual Councilmembers. As she stated previously, the Council President should not substitute their own judgment, but should work with Councilmembers to accommodate their individual needs and schedule. Councilmember Fraley-Monillas said the motion was not appropriate because it conflicts with 3.2.A. Councilmember Distelhorst expressed his confusion with the amendment to a handwritten amendment distributed by a Councilmember. He said 3.1 may speak to the Councilmember's motion when it is not related to requesting agenda items be added at a meeting but the preparation of an agenda which is covered under 3.1. He requested the motion be restated. Councilmember Olson said she did not perceive 3.2 as only during a meeting. She asked if that was what Councilmember Distelhorst meant, that 3.2 was only related to adding an agenda item at a meeting. Councilmember Distelhorst said "majority vote or consensus of the Council," could be interpreted either way but he was unclear whether the motion related to preparation of the agenda or during a Council meeting where a majority vote would be taken. Edmonds City Council Draft Minutes August 3, 2021 Page 9 Packet Pg. 19 7.3.a Councilmember Olson said in her experience 3.2.A and 3.2.B were the ways a Councilmember could try to get something on an agenda in advance of a meeting. Councilmember K. Johnson read 3.2, "An item for a Council meeting may be placed on the agenda by one of the following methods, A and B. Under B is a qualifying statement that the Council President will make every effort to place an item on the agenda." Her motion was to delete "Council approved by consensus or majority vote." It is the responsibility of the Council President to put items on the agenda and not take a vote before deciding whether to add it to the agenda. The qualifying statement also says, "If time is not available for the requested date, it shall be placed on the next available agenda." which Councilmember K. Johnson said is where the process has broken down. Councilmember Fraley-Monillas said the Council approves the agenda at every meeting. She reiterated this amendment conflicts which 3.2.A and allows items to be put on the agenda without authority whenever the Council President is able to put it on. She encouraged the Council not to support the amendment. Councilmember Buckshnis expressed support for Councilmember Distelhorst's suggestion for Councilmember K. Johnson's amendment to be added to 3.1 as she could see both points of view. The language in 3.2.13, "the Council President will make every effort..." meant the Council President should make every effort to support Councilmembers putting things on the agenda. Action on Amendment #2 UPON ROLL CALL, MOTION FAILED (3-4), COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING YES; AND COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. Amendment #3 COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO AMEND SECTION 5.15 ONLINE MEETINGS, TO READ, "WHEN ONLINE MEETINGS OR ONLINE PAR TICIPA TION IN A REGULAR MEETING ARE PERMITTED...". Action on Amendment #3 MOTION CARRIED UNANIMOUSLY. Councilmember Olson proposed adding a new paragraph under Section 10 regarding when an ordinance is proposed as an emergency ordinance, but does not meet the criterion for passage as an emergency ordinance. The way that has been handled in the past is not good process. Amendment 04 COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO ADD A NEW PARAGRAPH UNDER SECTION 10 THAT READS AS FOLLOWS: "WHEN AN ITEM IS BROUGHT FORWARD AS AN EMERGENCY ORDINANCE AND FAILS TO PASS BY UNANIMOUS VOTE, THE DISCUSSION HELD PRIOR TO THE VOTE WILL CONSTITUTE ONE OF THE TOUCHES OF THE LEGISLATION. IT WILL COME BACK TO THE AGENDA AT A FUTURE MEETING IF TO BE PURSUED AS A NON -EMERGENCY ORDINANCE, AS OLD BUSINESS." Councilmember Olson said when emergency ordinances have been passed, but not by a unanimous vote, the technique was to delete the word "emergency" and it became a regular ordinance that took effect in the usual number of days versus an emergency ordinance that takes effect immediately. However, the due process that is normally given gets lost in that approach to the detriment of good outcomes. The whole reason that something is typically introduced as New Business and then brought back as Old Business is to give Councilmembers time to be thoughtful about it and for residents to contribute their thoughts on the subject which is totally lost under the approach that has been utilized in the past. It would be in the Council's best interest to change that approach and formalize it as the amendment states. Edmonds City Council Draft Minutes August 3, 2021 Page 10 Packet Pg. 20 7.3.a Councilmember Distelhorst recalled when this was brought up previously, he vote in support of having a section related to unanimous votes. He recall City Attorney Jeff Taraday said it was regulated by RCW and relevant caselaw. He was supportive of having something in the rules about this, but wanted to ensure it included necessary language and legal review to ensure it complied with the RCW and caselaw. He was interested in having Mr. Brubaker or Mr. Taraday work on that language. Mr. Brubaker said this may be the only place in the state statutes that apply to code cities where a unanimous vote is required. The issue is if a unanimous vote fails, what procedure does the Council undertake to continue to address the matter such as drop it entirely, move it to a subsequent agenda or adopt it that night as a non -emergency ordinance. It is up to the Council to determine how best to handle that. Council President Paine provided an example, an emergency ordinance is proposed and the Council has not had a lot of time to review it. The ordinance passes with a majority vote but not a unanimous vote. She asked if there was an opportunity for a 60 day review. Mr. Brubaker explained this is related to the powers of initiative and referendum, whether an action by the City Council is subject to referendum back to the voters. Most ordinance are subject to referendum, certain ordinances are not; one of those ordinances is an emergency ordinance if passed by unanimous vote. An emergency ordinance does not necessarily require a unanimous vote; but if there is not a unanimous vote, it may be subject to referendum. There are other ordinance that are exempt from initiative and referendum and can take effect five days after publication in the local paper. An emergency ordinance is generally effective immediately. Otherwise, ordinances passed by the Council are subject to referendum and citizens have 30 days from the date of passage to put together a referendum petition. Mr. Brubaker clarified the question, if an ordinance does not pass as an emergency ordinance, what happens to the ordinance — does it die, get amended and then potentially become subject to initiative and referendum or does is it placed on a future agenda for further discussion? Council President Paine observed if an emergency ordinance passes but not with a unanimous vote, it still passes but there is a delay in the effective date. Mr. Brubaker agreed. Council President Paine said the amendment would provide additional time to discuss it, but the Council can always bring ordinances back for discussion. Mr. Brubaker answered a majority of the Council or the Council President could bring the ordinance back based on these proposed rules. If an emergency ordinance fails to get a unanimous, it could still be a valid, but may be subject to initiative and referendum so the effective date is later. Councilmember Olson offered to withdraw the motion and revisit it next week after there has been further investigation. Action on Amendment #4 COUNCILMEMBER OLSON WITHDREW THE MOTION WITH AGREEMENT OF THE SECOND. Amendment 05 COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO REMOVE THE ENTIRE SECTION 13, REIMBURSEMENT OF EXPENSES. Councilmember Buckshnis said in reading this section, it can be extremely subjective. There is a City expense policy that covers the City Council and that policy has been used for 20 years. She referred to the recent example, reimbursement of Councilmember Olson for the Pruitt investigation, that was disallowed because she did not get the data before the confirmation. She felt this section was added to the rules as either retribution or punitive and did not believe the Council needed rules that included language like "disallowed," "failure" or "neglect of the Councilmember." Councilmembers should understand their roles and responsibilities; most have had professional lives and should know what they are doing and what their oversight rules are. She did not believe Section 13 was needed. Edmonds City Council Draft Minutes August 3, 2021 Page 11 Packet Pg. 21 7.3.a Council President Paine said this language as needed and did stem from the incident with Councilmember Olson. This section allows Councilmembers to be reimbursed if additional research is necessary. The current policy that Councilmember Buckshnis referenced is a good policy but it was intended to address the purchase of food, drink and other items for volunteer celebrations and did not address the specific needs of Council oversight work if fees are involved. She would object to using the existing policy due to the separation of powers; the Council is doing legislative work, this section is intended to support legislative work. The section includes a dollar amounts and includes a check and balance. She spoke extensively with Mr. Mr. Taraday about this section; it allows for equity across all the Council's oversight responsibilities and if a request exceeds the dollar amount, then it comes to the entire Council. The existing policy requires approval/disapproval by the Council President. She requested Council support for retaining this section. Councilmember Fraley-Monillas agreed with Council President Paine, commenting she has seen many cities get into serious trouble for spending money on inappropriate things or going over budget. While she was Council President, some of the things she signed were a surprising use of City funds such as requesting reimbursement for the use of an HOV lane and she did not think Councilmembers should have that level of discretion. The City funds are not the Council's personal checkbook but taxpayer dollars and it is important to limit spending. This is a check and balance for the citizens and taxpayers, therefore, she would not support the amendment. Councilmember L. Johnson appreciated the language in Section 13 which states for the first $250 of expenditures, the onus for appropriateness rests on the individual Councilmember making the expenditure and removes the Council President and Council from that which she felt was a great addition to the rules and would remove the Council President from reviewing small, minutiae items. After the first $250, the previous procedure would apply. Councilmember Olson said the City policy is clear that it must be an authorized expense and directly incurred in the role of Councilmember or employee. Councilmembers are considered City employee as is clear from the benefit package. The language regarding justifiable expense is in the City policy but the amount is not. She did not think Councilmembers should be encouraged to incur expenses. For example, she had been on Council over a year before she requested reimbursement and she has not requested any reimbursements since. She felt Section 13 was superfluous and not something that would arise often. The materials she distributed included an alternative amendment to Section 13, but she would support Councilmember Buckshnis' amendment to remove it entirely and possibly substitute reference to the City policy for employee reimbursement. Councilmember Buckshnis said she did not like Section 13.3 Reimbursement Process, because she believed the Council President should be informed of what Councilmembers are doing even though the Council President does not manage them. She could not think of anything Councilmembers needed to spend $250 on. The City policy is clear that City employees must provide receipts and information and must provide that information to their superior. This section appears to say the Council did not have to abide by that. As professionals, Councilmembers should understand their oversight roles and referenced the Council President's denial of a $367 reimbursement request for a report that some Councilmembers needed to vote appropriately since the agenda item was moved forward a week. Councilmember Fraley-Monillas raised a point of order regarding Councilmember Buckshnis' comments. Councilmember Buckshnis responded she was providing examples. Mayor Nelson suggested the examples not include such specificity regarding issues upon which there was disagreement. Councilmember Buckshnis continued, Section 13 was too subjective and there are sufficient City policies that Councilmember have complied with for many years. The City expense policy was reviewed in detail in 2014 and was similar to many other cities' expense policy. The City Council should not be elite and have different specifications for their expenses. Edmonds City Council Draft Minutes August 3, 2021 Page 12 Packet Pg. 22 7.3.a Councilmember L. Johnson asked the City Attorney if Councilmember were City employees. Mr. Brubaker answered Councilmembers are elected officials and can be disciplined; the only way to be removed from office is to be recalled or unelected. Generally the policy is Councilmembers receive a monthly salary, reimbursement, and the benefit of the Public Employees Retirement System (PERS) and health insurance. Whether Councilmembers are actual employees is a more complicated question. Councilmember Distelhorst recalled when the Council discussed this previously, a lot of Councilmembers voiced appreciation for clarity and that documentation of policies and procedures would have been very beneficial when taking office. This section adds clarity to this document, especially around expenses that are not the day-to-day items related to the role of a Councilmember, but more discretionary spending that one Councilmember may see as relevant and another may not. This provides that guidance and takes away subjectiveness. He preferred to retain Section 13 as it would benefit current and future Councilmembers. With regard to whether Councilmembers are employees, Councilmember Olson, said Councilmembers were named as a category in that policy. Councilmember Fraley-Monillas said based on experience, she has seen all sorts of reimbursement requests from Councilmembers such as classes and training which would likely be under $250. Although she has not, some Councilmember submit reimbursement requests for mileage. The $250 is not tons of money and the intent is accountability to the public, otherwise there are no guidelines. This section is a good idea to ensure everyone is on the up and up, especially with what has happened in other cities around Edmonds. Action on Amendment #5 UPON ROLL CALL, AMENDMENT FAILED (3-4), COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING YES; AND COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. Amendment #6 COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND SECTION 13.3 AS FOLLOWS: EACH COUNCILMEMBER SHALL BE ENTITLED ABOVE.SEEK REIMBURSEMENT FOR UP TO $250 PER CALENDAR YEAR OF ALLOWED EXPENSES AS DESCRIBED IN 13.1 TO SEEK REIMBURSEMENT FOR ALLOWED EXPENSES PER 13.1 ABOVE, THE COUNCILMEMBER SHALL SUBMIT A DESCRIPTION OF THE EXPENDITURE, AN EXPLANATION AS TO HOW THE EXPENDITURE SATISFIES THE CRITERIA FOR AN ALLOWED EXPENSE, AND SUFFICIENT RECEIPTS, STATEMENTS, OR OTHER DOCUMENTATION TO DEMONSTRATE THAT THE EXPENSE WAS ACTUALLY INCURRED. AS LONG AS T14E COUNCILMEMBER'S REQUIRED.ANNUAL THRESHOLD, NO PREAPPROVAL OF TRE EXPENDITURE 1S DESCRIPTION,PREAPPROALAL FROM CITY COUNCIL WOULD BE REQUIRED ONCE THE $250 ANNUAL THRESHOLD IS EXCEEDED. THE AND OTHER EXPLANATION, DOCUMENTATION DESCRIBED ABOVE SHALL BE PLACED ON THE CONSENT- AGENDA FOR APPROVAL, PROVIDED WHEN THE COUNCILACTS ON THE REIMBURSEMENT REQUEST, IT- SHALL BE DEEMED APPROVED AND THE EXPENSE SHALL BE PAID UNLESS THE REQUEST IS DISAPPROVED BY A MAJORITY PLUS ONE OF T14E FULL GITV COUNrrr • COUNCILMEMBERS ARE CAUTIONED THAT SUCH EXPENSES INCURRED WITHOUT PREAPPROVAL AND EXCEEDING $250/ANNUALLY MAY NOT BE REIMBURSABLE DUE TO BUDGET CONSTRAINTS AND/OR THE JUDGMENT OFA MAJORITY PLUS ONE OF THE FULL CITY COUNCIL TO DISAPPROVE THE REIMBURSEMENT REQUEST EXCEEDING $250/ANNUALLY ONCE IT IS PULLED FROM THE CONSENT AGENDA. Councilmember Olson commented perhaps this was too wordy and she suggested it be amended. She asked if it still made sense without the second $250/annually. Edmonds City Council Draft Minutes August 3, 2021 Page 13 Packet Pg. 23 7.3.a Council President Paine commented the $250 did not include travel or normal expenses. She anticipated an expense not being reimbursable due to budget constraints would come up during Council discussion. Councilmember Olson answered that was her intent, that an expense was not automatically disallowed if it was over $250 but that it would subject to budget constraints as well as to a vote of the Council and a majority plus one would be required to disapprove. Council President Paine said Section 13.3 says that by requiring preapproval, the fourth and fifth sentences states, "Preapproval from City Council would be required once the $250 annual threshold is exceeded. The description, explanation, and other documentation described above shall be placed on the consent agenda for approval, PROVIDED THAT when the council acts on the reimbursement request, it shall be deemed approved and the expense shall be paid unless the request is disapproved by a majority plus one of the full city council." She explained an expense would need to be pulled off the consent agenda for discussion by the full Council and a majority plus one would be required to deny the request. Councilmember Olson explained she was offering the amendment as a possible improvement. Councilmember Fraley-Monillas said the amended language is already in this section. She referred to the majority plus one to deny a reimbursement request and Councilmember Olson's earlier request that less than a majority be required to put an item on the agenda which she felt didn't make sense and was conflicting. She did not see the amendment as an improvement and would not support it. Amendment #6A COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO AMEND TO RAISE THE THRESHOLD TO $400 FROM $250. Councilmember K. Johnson commented $400 would cover most situations but $250 may require a Council vote. If the Council adopts a policy like this, it should be as streamlined as possible. Council President Paine said she was uncomfortable with $400 because it is higher than what she anticipated would be tolerable. The proposed rule states anything above $250 automatically goes to consent and it requires a majority plus one to deny the reimbursement amount over $250. If the threshold was increased, the same process would apply. She anticipated $400 could create a budget issue. Councilmember K. Johnson raised a point of clarification, asking the amount Councilmember Olson requested for reimbursement that resulted in the creation of this policy. Councilmember Olson answered it was $337.90. She reiterated she had not requested a reimbursement before or since. Action on Amendment #6A UPON ROLL CALL, MOTION FAILED (2-5), COUNCILMEMBERS K. JOHNSON AND BUCKSHNIS VOTING YES; AND COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, OLSON, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. Councilmember Olson restated the amendment: AMEND SECTION 13.3 TO READ, "TO SEEK REIMBURSEMENT FOR ALLOWED EXPENSES PER 13.1 ABOVE, THE COUNCILMEMBER SHALL SUBMIT A DESCRIPTION OF THE EXPENDITURE, AN EXPLANATION AS TO HOW THE EXPENDITURE SATISFIES THE CRITERIA FOR AN ALLOWED EXPENSE, AND SUFFICIENT RECEIPTS, STATEMENTS, OR OTHER DOCUMENTATION TO DEMONSTRATE THAT THE EXPENSE WAS ACTUALLY INCURRED. COUNCILMEMBERS ARE CAUTIONED THAT SUCH EXPENSES INCURRED WITHOUT PREAPPROVAL AND EXCEEDING $250/ANNUALLY MAY NOT BE REIMBURSABLE DUE TO BUDGET CONSTRAINTS AND/OR THE JUDGMENT OF A MAJORITY PLUS ONE OF THE FULL CITY COUNCIL ONCE IT IS PULLED FROM THE CONSENT AGENDA. Edmonds City Council Draft Minutes August 3, 2021 Page 14 Packet Pg. 24 Councilmember Distelhorst commented staff will be working on the section regarding emergency ordinances and unanimous votes and suggested this amendment would benefit from typing it up and clarifying it. Action on Amendment #6 COUNCILMEMBER OLSON WITHDREW THE MOTION WITH THE APPROVAL OF THE SECOND. Council President Paine suggested the language in Section 10 be clarified and not require a law degree to figure out so Councilmembers and laypeople can follow the distinction between referendum, how emergency ordinances are adopted, and steps for reviewing an emergency ordinance a second time. Councilmember K. Johnson referred to Section 7 Public Testimony, pointing out 7. LB was not the Council's usual way of doing things, "If during a Regular Meeting an agenda item is before the Council for the first time and is not part of the consent agenda, public comment for that item will follow the staff presentation but precede Council review. Individuals may speak for three minutes or less." She asked City Clerk Scott Passey to explain the intent of this section. Mr. Passey explained this rule contemplated something was on the agenda for the first time and would give the public an opportunity to comment on something they have not seen before. He could not think of a situation where that would happen because of the way agendas are done and public comment occurs at the beginning. This rule may not be necessary at this point, but was included for Council consideration. Councilmember Fraley-Monillas asked who would be responsible for making the changes to the Rules of Procedure. Mr. Brubaker said Mr. Taraday will return to the office on Monday. He will do some preliminary work and send it to Mr. Taraday and Mr. Passey and hopefully have the revised rules on the agenda in the next 1-2 weeks. Amendment #7 COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO RECOMMENDED STAFF TAKE A SECOND HARD LOOK AT SECTION 3.5, RELATED TO HOW ORDINANCES ARE SCHEDULED. Councilmember K. Johnson pointed out there is a three step process outlined in 3.5, but she did not think it served the purpose if the first step was scheduling the item on the Extended Agenda. She pointed out an ordinance did not have a reading on the extended agenda, it was only the title. She preferred the first reading be at Council committee, the second at Council discussion and the third Council decision. The Council has used a three touch rule, using the committee system and discussion at one meeting followed by action at a subsequent meeting. Just putting an ordinance on the extended agenda does not satisfy the first touch because it is just the title with no content. Rather than wordsmith that section tonight, she preferred to have the City Attorney and City Clerk work on the wording. Councilmember L. Johnson commented the proposed amendment stated the three touches start in Council committee. That often works but not always and she found that very limiting because committees only meet once a month. She did not support the amendment. Councilmember Fraley-Monillas cited the importance of transparency and citizens input, relaying her preference that ordinances come to a full Council meeting where there is public comment versus a committee meeting where there is no engagement with the public. She did not support the amendment. Councilmember Buckshnis commented the committee structure has been marginalized and committee members voices are not heard. She recall ordinances being listed by the plat number instead of the real issue Edmonds City Council Draft Minutes August 3, 2021 Page 15 Packet Pg. 25 7.3.a and said ordinances need to be more clearly defined versus just a file or plan number. She did not recall many ordinances that have had three touch/reading rule. She agreed this section needed to be clarified. Councilmember Olson said she had been looking for a place in the rules to put the three touch rule. That is the right way to do business when something is not time critical and the committee should count as one of the touches but if it does not originate in committee, the extended agenda may be sufficient. She asked if the motion was to work on this section. Councilmember K. Johnson said yes. Councilmember Olson relayed her support for the amendment. Action on Amendment #7 UPON ROLL CALL, MOTION FAILED (3-4), COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING YES; AND COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. Amendment #8 COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO REMOVE SECTION 11. 3, "AS A MATTER OF COURTESY, LETTERS TO THE EDITOR, OR OTHER COMMUNICATION OF A CONTROVERSIAL NATURE, WHICH DO NOT EXPRESS THE MAJORITY OPINION OF THE COUNCIL, SHALL BE PRESENTED TO THE FULL COUNCIL AT LEAST 24 HOURS PRIOR TO PUBLICATION." Councilmember Buckshnis commented this is very subjective and she has seen Council Presidents write opinion letters. Councilmembers should know the breadth and liability the City may face if they write something incorrect. She recalled an instance a few years ago where the minority Councilmembers wrote to the DWFW which the Council should have sanctioned them for. She did not feel the specificity in this section was appropriate such as the 24 hour notice. Councilmembers are professionals and should understand their role. She has written opinion letters about the CIP/CFP; it was a minority opinion but she wrote about it to provide clarity. She concluded this section was unnecessary. Council President Paine supported retaining this section, noting when Council votes, it is their duty to support the voice of the full Council. Providing 24 hour notice to Council is a courtesy and is not a denial. If this section is removed, Councilmembers cannot write letters that are contrary to the majority opinion and after the Council votes, Councilmembers need to speak as one Council. She supposed this section could be read either way but this would allow some level of communication of an opposing position. Councilmember Fraley-Monillas pointed out this section did not say Councilmembers could not write a letter to the editor, just that it needed to be presented to the full Council first. The intent was not to keep Councilmembers from having their own opinions but to request a warning. She was okay with retaining this section. Councilmember Olson asked if this applied only to a minority opinion and not all letters to the editor. She felt 24 hours was unreasonable if it was for anything a Councilmember writes. Mr. Passey said this rule is rooted in the principal that the decision making authority lies within the Council itself and not individual members. Once a decision is made by the Council and a vote is taken, the issue should not be revisited. However, if a Councilmember in the minority and wants to revisit it, this section requires Councilmembers be given 24 hours' notice as a courtesy. Councilmember Olson relayed her understanding of Mr. Passey's explanation that it was not for all letters to the editor or all communications by Councilmembers, but regarding a Council decision. Mr. Passey answered yes, this implies a Council decision that may have been controversial in nature. Councilmember Olson suggested that be fully communicated when the rules come back to Council. Councilmember L. Johnson asked if something could be presented to full Council by email or does full Council entail a Council meeting. Mr. Passey answered it could be presented via email. He envisioned if a Edmonds City Council Draft Minutes August 3, 2021 Page 16 Packet Pg. 26 Councilmember planned to submit an editorial to the local paper, a copy or the substance of the letter would be provided to other Councilmembers. Councilmember Buckshnis referred to "other communication of a controversial nature," remarking she sometimes has to explain to people why she voted in the minority. She suggested the section state, "letters to the editor or editorials" and not include "other communication." She is often contacted by media who has a 10 a.m. deadline and provides a statement from the minority position. She felt this was getting too complicated on the fact that some Councilmembers have a minority position and she did not support notifying the Council 24 hours in advance. Mr. Passey suggested striking "or other communication." Councilmember Fraley-Monillas suggested it made more sense when reading all three sections together: 11.1 Once the City Council has taken a position on an issue, all official City correspondence regarding the issue will reflect the Council's adopted position. 11.2 Email, City letterhead, and related materials shall not be used for correspondence of Councilmembers representing a dissenting point of view from an official Council position. 11.3 As a matter of courtesy, letters to the editor, or other communication of a controversial nature, which do not express the majority opinion of the Council, shall be presented to the full Council at least 24 hours prior to publication. Councilmember Fraley-Monillas agreed with removing "or other communication." She said Councilmembers should be able to tell people why they voted a certain way when they are contacted. Action on Amendment #8 COUNCILMEMBER BUCKSHNIS WITHDREW THE MOTION WITH THE AGREEMENT OF THE SECONDER AS IT WILL BE HANDLED BY MR. PASSEY. Mayor Nelson declared a brief recess. Following the recess, Mayor Nelson relayed due to the late hour and in consultation with Council President Paine, the Landmark Tree Ordinance will be rescheduled for another evening and Temporary Policy Extending Emergency Sick Leave be moved before the 2021 Taste Edmonds Event Contract. 2. LANDMARK TREE ORDINANCE EXTENSION Due to the late hour, this item will be rescheduled. 8. NEW BUSINESS 1. COUNCIL ACTION REGARDING INITIAL VACATION ACCRUAL RATE FOR A WWTP PLANT SUPERVISOR CANDIDATE Public Works Director Phil Williams explained there is a terrific candidate for the WWTP Superintendent. In discussing an employment offer, the candidate has requested and staff is hoping to offer vacation accrual commensurate with his 24 years of experience in the wastewater industry. He requested the offer letter to the candidate allow him to enter the City's vacation accrual system at that level. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO AUTHORIZE THE MAYOR TO OFFER THE SELECTED APPLICANT THE OPPORTUNITY TO EARN 25 DAYS OF ANNUAL VACATION BASED ON THE EDMONDS CITY CODE CHAPTER 2.35.030. Councilmember Buckshnis assured the public that this was not creating a precedent, it was not a unique situation and has been done in the past. Mr. Williams agreed. Edmonds City Council Draft Minutes August 3, 2021 Page 17 Packet Pg. 27 7.3.a Council President Paine pointed out the City has been searching for this candidate a long time. Mr. Williams said the search has lasted three years. MOTION CARRIED UNANIMOUSLY. 2. TEMPORARY POLICY EXTENDING EMERGENCY SICK LEAVE HR Director Neill Hoyson commented this is an extension of the emergency sick leave first provided under the FFCRA required by the federal government that expired December 31, 2020. At staff s request, Council previously agreed to extend the emergency sick leave provision of the FFCRA, the 80 hours of emergency sick leave, through June 30'. Due to the Delta variant and a significant uptick in employees who have contracted COVID or have had to quarantine due to exposure, she requested the emergency sick leave be extended through December 31't. It does not provide an additional 80 hours; it is the same 80 hours that all employees had access to from April 2, 2020 through December 31, 2021. If an employee has already used the 80 hours, they do not have access to it again. Councilmember L. Johnson said a six month extension from today's date would extend it through January. She expressed interest in setting a date that would get through February and the cold and flu season. Ms. Neill Hoyson advised it would be retroactive to the date of the expiration of the previous extension, June 30', so a 6-month extension would be until December 31st. The Council could chose to propose a further extension. Council President Paine proposed a nine month extension that was retroactive to the expiration of the previous extension to get through the flu season and COVID variants. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ADD A WHEREAS CLAUSE REGARDING THE RETROACTIVE NATURE. Councilmember Olson suggested the whereas clause read, "The proposal is retroactive to the expiration of the June 30, 2021 extension in Resolution 1466. She pointed out the narrative did not state that this was retroactive and requested that information be included in the packet in the future. MOTION CARRIED UNANIMOUSLY. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO EXTEND THE RESOLUTION, INSTEAD OF 6 MONTHS, FOR 9 MONTHS THROUGH MARCH 31, 2022. Councilmember Olson said she understood the thought process and the challenge to find room on the agenda for items, but if there was a change in COVID, there may be things from the State and it would be the Council's prerogative to revisit this and approve another extension at that point. She preferred to be conservative and retain the six months extension proposed through December 31 st and have HR come back if a further extension was necessary. Councilmember Fraley-Monillas asked if this was only for COVID. Ms. Neill Hoyson answered yes. Councilmember Fraley-Monillas offered her support for a nine month extension, acknowledging it could be canceled sooner if it looked like COVID had run its course. Council President Paine point out if this expired December 31, 2021, the Council did not meet in the latter part of December. Edmonds City Council Draft Minutes August 3, 2021 Page 18 Packet Pg. 28 7.3.a Councilmember Distelhorst pointed out there is information in the resolution related to any new federal legislation. Ms. Neill Hoyson agreed, commenting there is currently no federal legislation reinstating the FFCRA that would apply to Edmonds, but if there was, the City would shift and be compliant with it. MOTION CARRIED UNANIMOUSLY. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO PASS A THE TEMPORARY POLICY EXTENDING THE EMERGENCY SICK LEAVE AS AMENDED. MOTION CARRIED UNANIMOUSLY. 3. 2021 TASTE EDMONDS EVENT CONTRACT Parks, Recreation, Cultural Arts & Human Services Director Angie Feser explained she was presenting the 2021 Taste Edmonds event contract for Council consideration to authorize for the Mayor's signature. This item was presented to the Parks & Public Works Committee on July 13' and recommended for consent, but there were some concerns by City Administration about the event due to the new location and programming changes requiring more detailed information/clarification, which has since been added to the attached contract. Tonight's presentation is intended to highlight those changes. Ms. Feser displayed a site plan for the Taste of Edmonds, renamed as Taste 21 this year. This is a three-day music festival with a 2-acre beer garden, and food trucks which is a primary fundraiser for the Edmonds Chamber of Commerce to provide free annual community events such as 4t' of July Parade & Fireworks Show, Edmonds Classic Car Show, Halloween Trick -or -Treat Night and the Tree Lighting Ceremony. It also provides for thousands of dollars of donations for local non -profits & service clubs. She reviewed: • Changes from last event 2019 1. Event location o From Civic Park to Frances Anderson Center Field (20%) due to construction of Civic 2. Event Programming o From a Family event to a 21+ only event o Increased size of beer/wine garden o Size: From 65,000 square feet to 95,000 square feet o Capacity: From 4,000 to 5,000 people 3. New policy legislation o Roles of Edmonds Police/Event Security different ■ The new expectations of policing legislation focuses on a reduction of police interactions that might result in potential uses of force by law enforcement. This can significantly change the roles of both police and security personnel for the event. • Event contract items 1. Increase insurance coverage — new for all city -sponsored events with alcohol 2. Amplified sound as per ECC 5.30 3. Event safety plan — Edmonds Police Department review 4. Other requirements o State of Washington Liquor & Cannabis Board license o South County Fire Food Vendor & Festival requirements o Snohomish County health Department — food rucks o Federal state and local COVID guidelines Next steps o Forward to August 17 regular meeting consent agenda or approve tonight Councilmember Olson thanked Ms. Feser for working with the Chamber to make this happen. Everyone has seen this year what a huge community partner the Chamber is and how many Edmonds events are Edmonds City Council Draft Minutes August 3, 2021 Page 19 Packet Pg. 29 7.3.a actually conducted by the Chamber. She appreciated everything the Chamber brings to the community. She thanked the neighbors who have historically been around the Taste for their patience and tolerance to help make money to support all their good deeds. She also thanked the neighbors around the Frances Anderson Center in advance for their tolerance and patience. The Chamber brings so much to the community and she appreciated the neighbors' sacrifice. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO ACCEPT THE EVENT AGREEMENT BETWEEN THE CITY OF EDMONDS AND THE CHAMBER OF COMMERCE FOR TASTE EDMONDS AND TO APPROVE IT TONIGHT. Councilmember Buckshnis questioned why a presentation had been necessary and hoped it was a great event for the Chamber. Councilmember L. Johnson asked about the current COVID guidelines for an events like this. When it came to committee, there was the impression at that time if everyone was vaccinated, that would be protection enough and since then there have been other findings. In the interest of avoiding a super spreader event, she asked about the State's guidelines and/or additional measures to reduce partying, drinking and spreading. Ms. Feser advised the federal CDC, state and Snohomish Health District guidelines have been changing in the last few weeks, but primarily related to indoor activities and behaviors. There are currently not a lot of guidelines for outdoor events such as enforcing mask wearing or vaccinations. The way the contract is written, if anything changes, they must adhere to all the guidelines as of the date of the event. She assured staff would be watching those closely for the safety of the community. MOTION CARRIED UNANIMOUSLY. 4. PAUSE THE BIAS/HATE PORTAL Councilmember Olson expressed her appreciation to Mayor Nelson for being a person and leader who cares about hate and bias in the community. However, she believed the portal implementation had real issues related to privacy for people who have had reports filed on them or for them or naming them because everything on the portal, unlike things reported to the police, are subject to public information requests. There is no due process for having been named in a report and by virtue of having your name in this without any truth or veracity, it might end up being a reputational problem for someone and impact things like employment or applications to school. One of the concerns that has been voiced, almost exclusive by people who have lived in countries with government overreach, is the use of lists generated in similar ways against their citizens and having their neighbors be the eyes and ears of the government to report on them. She found the portal problematic for those reasons. hi response to a Councilmember's earlier question about how much vetting had been done, as a member of the public listening in to Diversity Commission meeting, Councilmember Olson said knew it had been considered by a subcommittee, but it had not gotten out of the committee at the time it was implemented. If it had gotten out of committee, it would have come to the full Diversity Commission and been voted on as an official recommendation. Had it become an official recommendation, by code it would have been brought to the Mayor and the Council, another opportunity for vetting because everything that comes to Council is a public process that allows public input. Some of that weighing in happened during public comment and should be factors to consider whether this should go forward. At a minimum she recommended immediately pausing the portal. A future presentation could include legal analysis of whether there were due process and privacy issues and to hear from citizens before the Council considered it further. At this time, the City is setting itself up for possible liability and unintended consequences that have not been fully thought through. Edmonds City Council Draft Minutes August 3, 2021 Page 20 Packet Pg. 30 COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO PAUSE THE BIAS AND HATE REPORTING PORTAL UNTIL FULL VETTING AND LEGAL ANALYSIS IS CONDUCTED. Council President Paine said while she appreciated the motion, she asked that the pause be delayed to hear the Diversity Commission's comments about the portal at their meeting tomorrow, to allow them to complete their process and to hear what the Diversity Commission wants done with the portal. She agreed a presentation needed to be provided at some point but it was premature until more was heard from the Diversity Commission. Councilmember Buckshnis said she totally disagreed with Council President Paine. She believed the portal should be paused until the Diversity Commission comes forward. She spoke with a number of members who expressed concern with how it suddenly materialized on the City's website. She agreed the Mayor had the right to this administrative duty, but the City could be liable. She worked in Lithuania and Kazakhstan, both post -communistic countries, and knew what it was like to be a snitch or spy on your neighbor. There are too many ramifications from improper use and a number of examples have been provided. She supported the pause occurring tonight and remaining in effect until the Diversity Commission makes a recommendation, noting the Diversity Commission has not yet completed their vetting process. Once that vetting occurs, it can be presented to Council and Council can decide whether to reinstate the portal. She concluded at this juncture she believed it was dangerous for the City. Mayor said Council will refrain from language "dangerous for the City." Councilmember K. Johnson expressed her 100% support for a pause. She did not want to wait for the Diversity Commission and wanted to pause it now and to have a legal analysis done as soon as possible. She believed this was the wrong direction and knew this was not a recommendation of the Diversity Commission. It appeared for the first time in their annual report as something they were thinking about and the next thing we know, it was activated. She reiterated her support for pausing it tonight. Councilmember L. Johnson said in doing her own research to understand how such a portal could be used and who might recommend it, she came across CAPAA, Washington State Commission on Asian Pacific American Affairs. One of the things they specifically state in addition to writing down all the details of an incident and contacting the police if it is criminal, is that state, county and city governments and other organizations often have a place to report. On their site, they include some of these locations such as Seattle and King County. Further research found that Philadelphia, Eugene, Portland, New York City, Eden Prairie, Minnesota, Spokane, University of Washington and almost every other university have this. It is something that is recommended by groups that work to combat hate and come up with ways to document so we know where to put resources toward combating this. With regard to the legal question, Councilmember L. Johnson said all these cities wouldn't have it if there were the legal concerns that were voiced at the previous Council meeting. She asked the City Attorney if there was something that justified shutting it down tonight due to questions of legal jeopardy or was this a matter of educating the public and possibly finetuning this resource. City Attorney Tom Brubaker said he was not sure if there was or was not legal jeopardy; he could not guarantee a lawsuit wouldn't be filed. It was his understanding that a person goes to the portal, files a complaint, and it just stays there and is not published in a way that is broadly open to the public simply by filing a complaint. It is possible a person could make a public records request and find out who has been complained about. His opinion was it was not likely the City would incur liability but more research needs to be done to be certain of that. Mr. Brubaker explained the Mayor is the chief administrative officer of the City and as such, he established this portal. In his opinion any vote the Council took would be advisory to the Mayor because he has chosen this, the same as someone could report a pothole complaint. There may be other avenues open to the Council in terms of setting ordinances and policies, but he did not think the Council could simply order the duly Edmonds City Council Draft Minutes August 3, 2021 Page 21 Packet Pg. 31 7.3.a elected chief administrator of the City to stop performing an administrative task. He had not had an opportunity to talk about it in detail with Mr. Taraday and was uncertain he would agree but thought that he would. He was relatively comfortable stating this opinion having been the City Attorney in Kent for 27 years and having taught municipal law at Seattle University School of Law. Councilmember Olson said she definitely wanted to hear from the Diversity Commission as well as learn the parameters other cities with portals have in place and who evaluate reports that are made. She was also interested and curious to explore further what Mr. Brubaker said about this being strictly an administrative role and something the Council cannot adopt policy on and demand a pause. In the past, it seems like the Council has been given guidance that Council majority can affect policy and if the Council wants a policy that the City does not have a reporting portal until it has been fully vetted, it seems they should be able to do that. In her opinion this was time critical, and until it was fleshed out and carefully implemented, it should be stopped. It is a week later than she wished the stop had happened. The public records request mentioned earlier is the private issue she referred to; anyone that submits a public record request search by name will receive information about every time someone filed a report about them which is a huge problem. There is a lot to be done to make this something that is safe and that works for the community who are coming out in large numbers very upset by this. She reiterated the people most upset are those who have lived in places where systems like this have been used and abused, not just communist, but also totalitarian, fascist, and right wing. She assured she was not making a political comment, but highlighting how this could be a problem. This issue is critically important and time critical. Mayor Nelson reminded the Council that we are not communist, fascist, but a democratic elected institution. Mr. Brubaker said he was not commenting on the content or the substance of the motion, he was trying to address the separation of powers issue. Councilmember Fraley-Monillas said she understood the Diversity Commission having been the liaison for five years. She agreed if the Council was not comfortable that enough research had been done, they should request more be done. She was very disappointed that the portal had been used as a joke and said that was not what the portal was for. People may not understand that you can call the police and file a report on someone they feel did something discriminatory toward them and that stays on the permanent record even the person is found not guilty. She recalled people speaking to the Council about documents that still exist even though charges have been dropped. If people think the portal is problematic, it can be done in different ways. The portal is nothing more than could have been two weeks ago by contacting the police. Whether the police investigates or not, it stays on file and if someone did a public records request by name, the information would be there. Councilmember Distelhorst said as the liaison to the Diversity Commission he is not involved in the development of anything, and was not involved in the creation, development or recommendation of the portal. He has listened to some of the discussion on the commission and heard about instances in the community where people are called racial slurs and racial epithets and it is not a crime because there is no threat of violence. This is a problem in the community, it is a problem with his coworkers in his day job who are called racial slurs and are discouraged from reporting it because it's not a hate crime according to the RCW. Edmonds College has a bias incident hate crime reporting; if you see something say something. After last week's Council meeting, he started researching this and began receiving ads on Facebook for the Department of Homeland Security, see something say something, report incidents. Councilmember Distelhorst said these issues cannot be addressed if we don't know they're happening. This is not a snitch list, not McCarthyism, not a communist, totalitarian, fascist, Nazi country like some people said last week; this is a country where people should be able to live free from being called racial slurs and being discriminated against. If we don't know about it, we're covering it up and can't address it. He recalled seeing at an Edmonds School District school a statement on equity, anti -hate, anti -bias and anti- discrimination on their window and when that happens in an Edmonds School District school, they stop the Edmonds City Council Draft Minutes August 3, 2021 Page 22 Packet Pg. 32 7.3.a lesson to address it. Elected City leaders should be no different; when they see bias or discrimination in the community, they should stop it. Anyone can say anything they want in an email to Council or during public comment and it is a matter of public record; it doesn't have to come through a portal, it can be an email or written letter or someone making a statement at the podium as people did last week. That does not change the nature of public records. Councilmember Distelhorst emphasized issues in the community, schools, businesses, nonprofits, government or in policies cannot be addressed if we don't know about it. We have to know what's happening to make it better. There is a Find It Fix It app in Seattle for potholes; someone can take a picture of a pothole and ask the city to fix it. Sometimes he needs to take a picture of racism and say please come fix it. He looked forward to the discussion at the Diversity Commission tomorrow night because this happened in between their meetings and the Anti -Hate Town Hall. He was interested in learning from the Administration whether things could be tweaked or improved, but this knee jerk reaction to dismiss the lived experiences of people in the community who are hurting and being discriminated against is sad and disappointing especially for a City Council that recently passed a Safe City Resolution about promoting equity and inclusiveness and making sure that people can live here free of discrimination, free of racism and free of bias. This is an opportunity to stand up for that. Councilmember L. Johnson said Councilmember Distelhorst said it better than she could have and she concurred 100%with his statements. A MOTION WAS MADE BY COUNCIL PRESIDENT PAINE AND SECONDED TO EXTEND TO 10:20 P.M. MOTION CARRIED (6-1), COUNCILMEMBER K. JOHNSON VOTING NO. (Councilmember K. Johnson left the dais at 9:59 p.m.) To Councilmember Distelhorst, Councilmember Buckshnis said no one disagrees with him, the issue that many people have is that it had not been properly vetted. The portal was put up and she believed that it was a policy issue and that there could potentially be a liability and therefore should be reviewed in more detail. Even though other cities have anti -hate portals, there is no information that compares those cities to Edmonds. She was provided four examples of how the portal had been used improperly and she preferred to be safe rather than sorry. As a legislator, she was aware of the separation of power, but said there was also a policy issue and a potential liability issue. With potential liability in the past, the City goes err on the side of caution. She was moving to the side of caution and preferred to pause the portal until it was completely vetted. She has seen the portal used as a joke and has seen terrible things said about a City employee; the portal is just not working the way it was intended and should be stopped. Councilmember Olson said she was not dismissing hearing from the people on this subject. There are better approaches, possibly starting with a quarterly town hall meeting, or a segment in the Diversity Commission meeting where things are discussed. She agreed with the need to know and that the City probably hasn't known about issues in the past due to a lack of effort. She thanked Mayor Nelson for bring this to the forefront, having this conversation on a regular basis and hearing from people and maybe identifying different ways that are beneficial but do not have a downside. With regard to public records, there is a different system for the police. Until there is a court case, those documents are not available via a public records request so making a report to the police is different. She felt very strongly about this and recognized it may come back to this exact same approach, but the City was not ready for it now and she prefer to err on the side of caution. Council President Paine completely agreed with Councilmember Distelhorst as well as the need for additional discussion about policy background and what the program will look like because that is essential for broader community and Council understanding. She wanted to honor the Diversity Commission and allow them to discuss this tomorrow night. Edmonds City Council Draft Minutes August 3, 2021 Page 23 Packet Pg. 33 7.3.a COUNCIL PRESIDENT PAINE CALLED THE QUESTION. UPON ROLL CALL, CALL THE QUESTION CARRIED (6-0-1); COUNCILMEMBERS K. JOHNSON, DISTELHORST, BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBER FRALEY-MONILLAS ABSTAINING. Councilmember Fraley-Monillas raised a point of order, commented it was very disruptive to have a Councilmember leave in the middle of the meeting, sit in the hallway and bounce in and out to vote. She felt that was inappropriate and that the Councilmember's vote should not be counted. Mayor Nelson asked Mr. Brubaker to comment. Mr. Brubaker said Councilmembers leave the dais to address any number of issues. Councilmember K. Johnson did not state that she was leaving the meeting or terminating her participation for the evening. He recommended she return to the dais if she wanted to vote. (Councilmember K. Johnson returned to the dais at 10:06 p.m.) UPON ROLL CALL, MOTION FAILED (3-3-1); COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING YES; COUNCILMEMBERS DISTELHORST, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO; AND COUNCILMEMBER FRALEY-MONILLAS ABSTAINING. 9. COUNCIL COMMENTS (Councilmember K. Johnson left the dais at 10:07 p.m.) Councilmember Buckshnis announced there would be another work party for the marsh restoration/clean up on SR-104 from 10-12 p.m.. She suggested volunteers bring boots or waders. Volunteers are making great progress at two work parties. She will bring WSDOT forms to fill out and volunteers can contact Joe Scordino. Councilmember Olson advised the marsh work party Councilmember Buckshnis mentioned is on Thursday from 10-12 p.m.. She relayed it was a huge honor for Edmonds to be chosen by the Blue Heron Canoe Family for their canoe welcoming and launch last Sunday and Monday. It was a very special thing to be part of and she asked everyone in Edmonds to keep them in their hearts and minds during their upcoming two week journey on the water. Councilmember Fraley-Monillas commented two people called in tonight to take what she believed were political shots at her in particular because it is an election year. A radio talk show encouraged people to come and face her down. She found it really inappropriate and offensive during an election period. She asked Mayor Nelson to find out where they live and if they start talking about the election, that he call them out of order. Council President Paine recalled last week the community provided two hours of comments and a sense of where they were at. Some of the comments were pointed, derogatory and used some very strong extreme language. She reminded the public that this has been a very long pandemic and if 1918 is any example, we may only be half way through this. The pandemic has taken a big toll on everyone and many people including businesses and Councilmembers feel overwhelmed. Councilmembers care deeply about community which is the reason they ran for office and why the community supported them. She encouraged the public to recognize that everyone in the community cares, the City has a terrific volunteer core that cares deeply about the community and are all looking to do good for the community. Council President Paine referred to a breach of decorum last week by a Councilmember's comment about the ARP funding. The Council already voted on that issue and Councilmembers should speak with one Edmonds City Council Draft Minutes August 3, 2021 Page 24 Packet Pg. 34 7.3.a voice. Talking about transferring funds from one place to another is not appropriate and she would appreciate it if that Councilmember followed the appropriate guidelines and spoke with one voice. Councilmember L. Johnson recognized and thanked the many citizens who came out today to gather outside peacefully, safely and respectfully with messages such as kindness is not exclusive, Edmonds is for everyone, support housing diversity and affordability in Edmonds, love thy neighbor no matter their credit score, affordable housing now, be civil, and many messages stating that Black lives matter. She thanked them for remaining respectful to all the members of communities and respectful of the fact that we are still in the middle of a pandemic. Councilmember Distelhorst expressed concern with the large crowd in Council Chambers last week that was largely unmasked and a news article that a large crowd at a Lynnwood City Council meeting resulted in a COVID exposure. He hoped unmasked people who were in close quarters at last week's meeting had been or would get tested to ensure there were no exposure events last week. Case rates for Snohomish County are very high again and he encouraged the public to get vaccinated, get tested if they were feeling sick and go through the proper contract tracing protocol. He cautioned it could get bad again if people are not taking the necessary precautions which statistics say they aren't. Student Rep Roberts reported not surprisingly COVID cases continue to rise; recently released statistics from the Snohomish Health District show the county has 198/100,000 people, higher than when the pandemic began in March 2020. People need to wear marks indoors again and everyone needs to get vaccinated. A year and a half into the pandemic and it still hasn't been controlled. Individualism needs to be put aside and we need to work together as a community to end this once and for all. Business owners are struggling, kids are struggling with learning, healthcare workers are scared for their lives; to act carefree is an insult to them. Student Representative Roberts was appalled at what he saw last week, behavior that was disgraceful, uncivil and embarrassing. He rewatched the public comment portion of the meeting and heard Councilmembers called a cancer, communist, Nazi, Marxist and fascist. Many members of the public have children, grandchildren, nieces and nephews; he asked if they would be proud to have them see that behavior and if it was behavior they wanted to model to youth. He pointed out what the public said last week was a permanent record and will be kept by the City according to the Open Public Meetings Act and anyone including potential clients, employers and education institutions can go to the recording and watch. He was found it unbelievable that a teenager had to tell this to grown adults; watch what you say and do, calm down, think before you act, be civil and be an example for everyone in Edmonds. With regard to the anti -hate portal, Student Representative Roberts asked what other way there was to document incidents of hate, discrimination and bias. How could his mom report being called a racial slur multiple times while walking. These incidents cannot go unreported; it is up to us to call it out and end it. He reported he had a fun time Sunday immersing himself in African American culture with Councilmember Distelhorst at the Nubian Jam Festival in Everett. People exposing themselves to different cultures is critical to learning the importance of different perspectives and diversity and he hoped Edmonds would have a similar event in the future. Student Representative Roberts announced the Youth Commission is seeking applicants for four open positions. Applications are available on the Youth Commission page on the City's website. High school students are encouraged to get involved and apply. He gave a big kudos to Edmonds Police Department officers for serving the community in an empathetic and professional way throughout the pandemic. He rode along with two officers and saw the work of another officer and was impressed with how they handled situations involving danger, individuals in crisis and traffic stops. He was also stoked to see the collaboration with human services. As the City heads into the selection of the new chief of police, he reminded everyone to treat each other with kindness. Everyone wants what's best for Edmonds and it is up Edmonds City Council Draft Minutes August 3, 2021 Page 25 Packet Pg. 35 7.3.a to us to foster civil and constructive discussions. As Abraham Lincoln once said, a house divided cannot stand. Be kind, keep wearing masks indoors, wear sunscreen and enjoy the beautiful weather while it lasts. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO EXTEND FOR 5 ADDITIONAL MINUTES TO 10:25 P.M. MOTION CARRIED UNANIMOUSLY. (Councilmember K. Johnson was not present for the vote.) i Diu EV01:v(YKl]u lu M DIeI K" Mayor Nelson said he wanted to comment on what happened at last week's City Council meeting, but he wanted to wait until after the polls closed because there is some relevancy. Last week packing of the Council Chamber was part of an organized effort by a partisan campaign to bully and harass specific elected officials and City staff by a local City Council candidate's campaign. They began gathering outside at 5:00 and were seen drinking beforehand. These candidate supporters called elected officials fascists, communists, and even identified the personal vehicle of a Councilmember they targeted. They repeatedly called out their opponent and the candidate's campaign manager shouted and pointed from the podium that he was coming after Councilmembers. They threated and demonized City staff and certain elected officials. Mayor Nelson referred to civility, pointing out there is a difference between expressing anger over neighborhood traffic problems and calling democratic elected officials Nazis. There was no condemnation or apology from the candidate for this extremist conduct, but equally as troubling was the silence of current and former elected officials and many members of the community who support this candidate. He asked where was the civil police, the moral outrage from the civic leaders thumping their chests for non- partisanship and civility. Their lack of public condemnation clearly demonstrates this type of conduct meets their approval. If one choses to be kind only to people they agree with and not those they do not agree with, it defeats the purpose. Selected civility is not civility. Last week's Council meeting ended with some Councilmembers thanking these extremists for their comments. Councilmember Olson raised a point of order, commenting elected officials were not allowed to talk about elections during campaign season and even though the primary election is over, it is still campaign season. Mayor Nelson said he was not talking about any elections, he was now talking about the reporting hate portal. Mayor Nelson said long after the hate rallies are gone, the hate work must continue. Rallies alone will not change someone's hatred of someone else. The best way to inform the community is to have something they can be informed about and that is data. Many organizations have studied this issue; he quoted from a report, Policy Spotlight: Hate Crime Laws, whose partners included the Anti -Defamation League, the Matthew Shepherd Foundation, the Southern Poverty Law Center, National Council of Jewish Women and many others, "improving data collection can help connect people impacted by hate crimes to resources and support. More robust data can also support more tailored responses to hate violence, tracking potential disparities or bias, and enforcement of hate crime laws and evaluate the efficiency of responses to hate crimes. For any such data collection to occur, individuals who experience hate crimes must chose to report these experiences. The process for reporting hate crimes should be as simple and safe as possible. Programs like community or state hotlines where people can report their experiences and be directed to available resources can help lower obstacles to reporting and increasing access to needed support." Mayor Nelson said the problem is not that there is too much reporting to government; the problem is there is there are not enough people reporting. Yet in Edmonds people seem to be outraged that the City is trying to collect data. A CNN story last year entitled, "Why Hate Crime Data Can't Capture the True Scope of Anti -Asian Violence" reported that victims of hate crimes are often unlikely to report to the police due to long standing distrust of law enforcement, language barriers, and immigration status are all deterrents for reporting a crime. There are community members who say stop Asian hate but don't make it easier to report Edmonds City Council Draft Minutes August 3, 2021 Page 26 Packet Pg. 36 7.3.a Asian -hate incidents. A Police Chief magazine stated "the hate crime reporting gap; low numbers keep tensions high. From Ronald Davis, Director, Department of Justice, Office of Community Oriented Policing, "250,000 hate crime victims each year and only a third of them reported. There are more victims than there are crimes reported." How do we know that? One of the most accurate surveys done by the Department of Justice Bureau of Justice Statistics, the National Crime Victimization Survey, tells us that. There are exponentially so many more people who are victims of these crimes and they are not reporting them. Instead of being outraged for not doing more to make it easier to report the incidents, Mayor Nelson said the City is ridiculed and condemned for making it easy to report something that is known to be hard to report. Nazi swastikas recently appeared in a neighborhood park. City government officials and staff were called Nazis for trying to make it easier to report on Nazis which he said did not make any sense. Hate crimes are one of the most unreported in our country, yet some citizens are making a mockery of attempting to address the real problem facing every community. He hoped Council and community members would condemn this extremist, divisive behavior in all its forms moving forward. He will not be silenced by those who want to pedal fear and intimidation and will continue to be the voice for those who do not have a voice. Everyone needs to be civil whether they are doing political rhetoric or not and what was demonstrated last week was not political rhetoric, it was uncivil behavior that has no place in Council Chambers. The City has made it easy to report hate incidents and he believed the portal would be kept up and running for as long as needed. 11. ADJOURN With no further business, the Council meeting was adjourned at 10:24 p.m. Edmonds City Council Draft Minutes August 3, 2021 Page 27 Packet Pg. 37 7.3.a Public Comment for 8/3/21 Council Meeting: From: edmondskar@aol.com Sent: Tuesday, August 3, 2021 2:59 PM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Letter for City Council Meeting 8/3/21 regarding Trees I am writing regarding the Landmark Tree Emergency Ordinance extension which will be discussed at tonight's City Council meeting. In the Council Agenda Packet I did not see a reference to how long this extension is proposed for. As you will recall, the Emergency Ordinance went into effect March 2, 2021 with an expiration date of September 2, 2021. The Council has had 6 months to deliberate on this. Homeowners that did not rush to have their trees taken down immediately upon hearing of the proposed Ordinance, have now had 6 months to wait for Council's decision. I believe that the tree ordinance is best addressed as two separate issues - one with developers that have purchased a lot(s) for the purpose of developing it, and one for homeowners that wish to exercise their private property rights and remove a tree(s). Issue 1 - Landmark Trees situated on property proposed to be developed . Approve an extension if needed to make an informed, considered decision, and generate language to ensure the parameters for tree removal are as stringent as possible to retain our tree canopy. Developers do not have a stake in retaining individual trees like homeowners do. They are not considering the benefits of beauty and livability to a neighborhood. For them it is strictly a financial decision - less trees means more space to build larger or more homes. It appears that it is the developers who are removing the majority of the trees on a lot. Furthermore, as has been observed in other areas that have imposed a choice of replacement trees or penalty fees of some sort on developers - the developers primarily choose to pay the penalty. https://www.seattletimes.com/seattle-news/politics/seattle-struck-a-grand-bargain-on- housin2-now-citv-hall-is-reviewing-the-initial-results/ The City is satisfied as it receives payment for the trees it has allowed them to remove and can then use those penalties in any green projects of their choosing, while the Developers are happy as they can develop the property and pass the cost of the penalties on to the next buyer - only the residents of the Neighborhood and beyond are unhappy because they know that the developers will remove as many trees as they can to achieve housing density, causing increased traffic, congestion and lowering livability in the City. Issue 2. Landmark Trees Situated on Private Residential Lots proposed to be cut down or topped by homeowners for their own personal reasons not financial gain. Edmonds City Council Draft Minutes August 3, 2021 Page 28 Packet Pg. 38 7.3.a There should be no extension beyond September 2nd. Council should instead immediately withdraw all restrictions to the removal of trees by homeowners, allowing personal property rights to prevail, and homeowners to make their own personal decisions as to the trees on their property. Or to quote William Blackstone, eminent English jurist, 1723- 1780, "So great moreover is the regard of the law for private property, that it will not authorize the least violation of it; no, not even for the general good of the entire community' Homeowners are distinguished from developers in that their motivation for tree cutting is typically generated by personal preferences and needs for the use and enjoyment of their own property and is restricted to one or two trees not wholesale removal. Developers on the other hand do not have personal attachments to the property, but instead base their decisions on financial reasons. In the homeowners case, they have often times planted these trees themselves or they were located on the property when they purchased it. Regardless, it is usually a case of one or two trees on the property that are being considered for removal because they are not the right tree in the right place, have grown taller than anticipated, the homeowner is concerned about trees falling in a wind storm, or that the tree shedding or causing moss could reduce the life expectancy of a roof, resulting in a new roof earlier than anticipated, which would increase the carbon footprint and climate change. This is not a decision that should involve the City. Homeowners are quite capable of reviewing the issues and making the right decision for themselves and their property. Further, homeowners should not be asked to pay for the privilege of the City taking away property rights by paying the City for every tree that is cut down. The tree canopy is very important and many homeowners will factor that in to their decisions. But just as the city does not involve itself in other individual ecological decisions such as a homeowner's purchase of a hybrid car versus a gasoline only car, an all grass lawn versus native plant groundcovers, asphalt driveways versus permeable surface driveways for instance, so too it should not encroach on the individual's property rights involving trees or vegetation on a private homeowner's property unless in the case of safety. In addition, the City has been concerned regarding the availability of affordable housing. Whether a new buyer or existing homeowner, the costs of paying for an arborist and permits just to cut down a tree, or the accelerated replacement of a roof due to tree damage, will add to the cost of a property and further reduce its affordability Lest you mistake me for a tree hater not a tree lover, I would like to share that when I moved to my current home in Edmonds 15 years ago the property had one tree and 3 shrubs. It has been transformed into a certified backyard wildlife habitat with literally hundreds of plants and trees, with an emphasis on natives. But, private property rights are sacrosanct and any attempt to diminish them is best scrutinized very closely. Thank you. Kathy Ryan, Edmonds Resident Edmonds City Council Draft Minutes August 3, 2021 Page 29 Packet Pg. 39 7.3.a From: Cynthia Sjoblom Sent: Monday, August 2, 2021 9:01 PM To: Johnson, Laura <Laura.Johnson@edmondswa.gov>; Council <Council@edmondswa.gov> Subject: RE: SOUNDING THE ALARM BELL ABOUT CITY COUNCIL LAURA- I know you got in touch today with that constituent because of my comments. It is nothing short of disingenuous (lacking in frankness, insincere) for you to try and spin this. It is not possible because I know the facts. It was not only WHAT you SAID, but HOW you TREATED your constituent. It's too late for you to spin this to suit your own ends.. The best you should be doing is apologizing for how you reacted. I can't accept your response as total truth because I know what happened. If it was true that you "had not yet found the appropriate words to respond to their email" that was all you needed to say to your constituent in a KIND MANNER and you should have done that in a manner in keeping with the code of conduct and the laws that govern your actions. Lastly, it is highly inappropriate to be making decisions for the constituents that favors whatever the herd council wants. You don't represent the others on council or the mayor, you represent the people of this city! Simply going along with others to appease them is absolutely unconscionable (unscrupulous, not guided by conscience), and not only that, you would be complicit in violating the laws and codes of our city as well. One must stand up for the truth to such individuals and if you don't, you end up as collateral damage. Currently, the council and the Mayor are trying to make the citizens the collateral damage of all decisions being made by our government officials. This cannot continue. Cynthia Sjoblom P.s Please have all the chairs put back in the council meeting room because it violates the will of the people who want to be together. Apparently, there is some censorship going on because the applause was cut from the video. This city government is doing anything and everything to try and shut the will of the constituents down. This is absolutely unacceptable and again, it violates "respecting the rights of the citizens"! There is no reason to make changes from the previous meeting because it does not violate any state laws and no one is stating that we have to be 6 feet apart any longer. Council are protected behind shields and are well beyond 6 feet from the constituents. This government had better stop their tactics against the Constituents. I have never met a more flagrant group of people defying their constituents wishes. I am absolutely appalled as are others. Edmonds City Council Draft Minutes August 3, 2021 Page 30 Packet Pg. 40 7.3.a From: Theresa Hutchison Sent: Sunday, August 1, 2021 9:33 AM To: Ken Reidy <kenreidy@hotmail.com> Cc: Public Comment (Council) <publiccomments@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov>; Nelson, Michael <Michael.Nelson @edmondswa.gov>; Council <Council@edmondswa.gov>; Judge, Maureen <Maureen.Judge@edmondswa.gov> Subject: Re: Public Comments for the August 3, 2021 City Council Meeting Thank you Ken for this well thought out and reasonable new Rule of Procedure. I hope City Council gives this serious consideration. Theresa Campa Hutchison From: Ken Reidy Sent: Sunday, August 1, 2021 9:26 AM To: Public Comment (Council) <publiccomments@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Cc: Nelson, Michael <Michael.Nelson@edmondswa.gov>; Council <Council@edmondswa.gov>; Judge, Maureen <Maureen.Judge@edmondswa.gov> Subject: Public Comments for the August 3, 2021 City Council Meeting Should City Council adopt new Rules of Procedure, please make sure such includes the following new Rule. The reason for adding this new Rule is so that citizens of Edmonds who make the effort to provide Public Comment to City Council get the last word before decisions are made by City Council. New Rule: If the City Attorney or City Staff speak specific to a Citizen Public Comment AFTER the Public Comment is made, the Citizen will be granted one additional minute to speak. The City Attorney or City Staff are not allowed to make the final comments to City Council specific to a Citizen Public Comment that has been made during an Open Public Meeting. If the City Attorney or City Staff speak specific to a Citizen Public Comment AFTER the one additional minute has been granted, the Citizen will again be granted one additional minute to speak. This process will repeat until the Citizen is provided the opportunity to make the final comments before decisions are made by City Council. Edmonds City Council Draft Minutes August 3, 2021 Page 31 Packet Pg. 41 7.3.a Thank you in advance for adding this Rule as it is very important. Please see my Public Comments submitted for the Public Hearing for Ordinance 4217. Once again, the Agenda Packet provided City Council is incomplete. Finally, please take the opportunity of this Council Meeting (whether it is held on Monday or Tuesday) to get the questions about the true Effective Date for Ordinances figured out once and for all. Are there any votes whatsoever subject to a super majority vote? If so, why isn't that discussed in the proposed Council Rules of Procedures. After all these years, I also think it possible that none of our Ordinances shall go into effect before thirty days from the time of final passage. The reason for this is we adopted the powers of initiative and referendum in 1985. Please read the related RCW and see what you think: RCW 35A.11.090 Initiative and referendum —Effective date of ordinances —Exceptions. Ordinances of noncharter code cities the qualified electors of which have elected to exercise the powers of initiative and referendum shall not go into effect before thirty days from the time of final passage and are subject to referendum during the interim except: (1) Ordinances initiated by petition; (2) Ordinances necessary for immediate preservation of public peace, health, and safety or for the support of city government and its existing public institutions which contain a statement of urgency and are passed by unanimous vote of the council; (3) Ordinances providing for local improvement districts; (4) Ordinances appropriating money; (5) Ordinances providing for or approving collective bargaining; (6) Ordinances providing for the compensation of or working conditions of city employees; and (7) Ordinances authorizing or repealing the levy of taxes; which excepted ordinances shall go into effect as provided by the general law or by applicable sections of Title 35A RCW as now or hereafter amended. From: finis tupper Sent: Friday, July 30, 2021 4:35 PM To: Paine, Susan <Susan.Paine@edmondswa.gov>; Council <Council@edmondswa.gov> Edmonds City Council Draft Minutes August 3, 2021 Page 32 Packet Pg. 42 7.3.a Cc: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Code of Ethics Hi Susan: In your best interests, you shouldn't vote in favor of the proposed Code of Ethics. Unless, you are going to change your current modus operandi and respond to citizen questions and emails. You have constitently demonstrated your unwillingness to "keep the community informed on municipal affairs and encourage communications between the citizens and all municipal officers. Emphasize friendly and courteous service to the public and each other; seek to improve the quality of public and confidence of citizens". Finis Tupper From: finis tupper Sent: Thursday, July 29, 2021 7:40 AM To: Paine, Susan <Susan.Paine@edmondswa.gov> Cc: Public Comment (Council) <publiccomments@edmondswa.gov>; Council <Council@edmondswa.gov>; Nelson, Michael <Michael.Nelson@edmondswa.gov> Subject: Interim Ordinance 4210 Dear Council President Paine: Thank you for your comments expressing your appreciation of the public participation and the public testimony at the Council meeting last evening. My concern is about Interim Ordinance 4210 for Outdoor Dining and the required public hearing not being properly scheduled. Also I have concerns about City Staff and City Attorney's answers to the City Council regarding the Sunset clause (Section 3.) in Ord. 4210. The Planning Board Meeting minutes do not memorialize staff telling them this was a new ordinance for code changes. RCW 36.70A.390, titled Interim zoning controls — Public Hearing — Limitations on length — Excerptions is unambiguous stating after passage of an interim ordinance the governing body shall hold a public hearing on the proposed Interim zoning within at least 60 days of its adoption. The City Council passed the ordinance without a public hearing on December 15, 2020. A City Council public hearing was required February 12, 2021. Section 3. states; the interim ordinance shall remain in effect for 180 days from the effective date (December 15, 2020) and not 5 days from publication effective date of December 23, 2020. Please note Section 4. Emergency Declaration states this ordinance will take effect immediately upon passage not 8 days after passage. City Staff and you should have been very well aware of the public hearing requirement because the Planning Board recommendation provided the city was "hold future public hearings as needed (circa Feb 2)". The question for your legal counsel is: "what is status of the Outdoor Dining permits issued by staff from December 15, 2020 to the Edmonds City Council Draft Minutes August 3, 2021 Page 33 Packet Pg. 43 7.3.a current date. Mr. Taraday stonewalling Councilmember Olson's request for the legal opinion is continued demonstration of his inexcusable and unacceptable legal malfeasance. As the interim ordinance that wasn't properly scheduled for a City Council public hearing. By the way, Councilmember Buckshnis misstated the dates; the ordinance was 224 days old and not 277 days. The 77 days from passage referred to a previous interim ordinance that wasn't properly scheduled for a City Council public hearing. At that Council Meeting then Council President Fraley-Monillas stated the City would take steps to ensure the mistake wouldn't occur in the future. Who is responsible for this interim ordinance's public hearing not being schedule within 60 days of passage? Is it the office of the Council President? One of your responsibilities is the setting of the weekly Council Agenda. If not you, who would you blame, the Mayor, the City Attorney, the Planning Director or the City Clerk? Can you please contact Councilmember Fraley-Monillas to determine what action steps she took to prevent this mistake and advise me of the steps taken by her. The primary purpose of this interim ordinance is to eliminate the Conditional Use Permit which requires and application and a Hearing Examiner hearing. An "Outdoor Dining" permit is not ar allow use by right in any business zone but rather a use that requires discretionary hearing examiner conditional approval after a public hearing. In other words Outdoor Dining is an exception to the current zoning code. If the use is objectionable to surrounding property owners they should have the right to testify at public hearing and have their concerns addressed without the cost of having to appeal the permit or filing a LUPA lawsuit. Public participation and involvement in our government is what democracy is all about. If you favor public participation and testimony you should not vote in favor of these zoning changes to ECDC Chapter 17 for outdoor dining. The staff should not be making these kinds of decisions absent citizen involvement in the decision -making process. Sincerely, Finis Tupper From: Joan Bloom <joanbloom@hey.com> Sent: Wednesday, July 28, 2021 9:23 AM To: Public Comment (Council) <publiccomments@edmondswa.gov>; Council <Council@edmondswa.gov>; Nelson, Michael <Michael.Nelson @edmondswa.gov> Cc: Taraday, Jeff <jeff@lighthouselawgroup.com> Subject: My 7-27-2021 comments to Mayor Nelson and Council Edmonds City Council Draft Minutes August 3, 2021 Page 34 Packet Pg. 44 7.3.a Mayor and Council, The second paragraph of the United States Declaration of Independence begins: Governments are instituted among Men, deriving their just powers from the consent of the governed... Recent actions have been taken without the consent of the governed. On the third of May, on myedmondsnews, the Mayor outlined measures to address hate, after swastikas were found on Southwest County Park trees. A measure to be instituted was: Park surveillance cameras The City is researching the placement of night vision "game cameras," on and in trails and parks in the City. The purpose of these cameras in public areas is to deter criminal behavior and to potentially aid in the apprehension of those committing crimes. Signage would be posted at entrance and egress points notifying people using the parks that, due to factors of protection and safety, those entering may be subject to surveillance. Surveillance is the chief strategy of authoritarian and fascist governments to control their citizens. Do a Web search of China and surveillance to find the current creepiest example. Mayor Nelson is moving forward with a surveillance plan to protect us. From what? Graffiti? The second action was announced by the city on July 19: a new online portal "to report incidents of bias, discrimination and hate". Ken Reidy questioned Mayor Nelson, Council member Distelhorst (who is liaison to the Diversity Commission) and Patrick Doherty regarding the representation that the Diversity Commission had recommended this action. Patrick Doherty's response was: The idea for the bias/hate reporting portal came out of preliminary discussions among Commissioners —not a formal recommendation. These discussions led me, as staff, to discuss this idea internally and we decided that it was a good idea that we could implement without further ado. We simply added to the existing reporting portal on our website a new category: "incidents of bias, discrimination and/or hate." Council member Distelhorst praised this reporting portal at the July 20 Council meeting and suggested "robust distribution out to the community." Edmonds City Council Draft Minutes August 3, 2021 Page 35 Packet Pg. 45 7.3.a Mayor Nelson and Council Member Distelhorst: you don't fight authoritarian sentiments with authoritarian pratices. Surveillance by governments is intimidation. You know who practices intimidation? Bullies, gangs and hate groups. If those in this room employ the tactics of bullies, gangs, and hate groups, you won't have to set up cameras outside this room to find them. Joan Bloom Former Edmonds City Council member 2012-2015 Joan Bloom Edmonds is a gift. Let's show our appreciation. From: Janet L. Smith Sent: Wednesday, July 28, 2021 8:41 AM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: 7-27-2021 Public Hearing on Outdoor Dining I am an Edmonds resident and a small business owner. I wanted to give my comments about the expanded outside dining in Edmonds, because I am a person who regularly comes downtown and patronizes the businesses, services and restaurants. I am concerned that when comments are submitted virtually or through Letters to the Editor, that many of the people commenting are not those who actually come downtown on a regular basis. In the past year and a half since COVID, I have come to the bowl to dine out or shop 1-2 times a week. I regularly visit and make purchases at the shops in the bowl. I have not had trouble parking on weekends within a block or two of my destination. The city has done a good job opening up the bank parking lots, and ADA spots at city hall. . What I've observed when I come to downtown Edmonds on the weekend is a vibrant, walkable community filled with people of all ages having fun. Even with the expanded seating, it can be hard to get a seat at a restaurant downtown on a Friday or Saturday evening. My husband and I always choose outdoor dining over indoors. In the summer, its just more pleasant to be outdoors. Last weekend, we invited friends from Yakima to visit Walkable Main Street with us, listen to the jazz bands and have dinner and drinks. They had never been to Edmonds before, and couldn't stop talking about what a magical place it was. I'm sure they'll be back. Edmonds City Council Draft Minutes August 3, 2021 Page 36 Packet Pg. 46 7.3.a We hear a lot about how the retail business in the bowl has been down. But is lack of parking really the issue? Many of the shops in town carry high end clothing and shoes. The folks I know were working from home and wearing yoga pants and slippers. Some of the stores have beautiful items for decor and entertaining, but we haven't been inviting anyone into our homes. My point is, before we automatically assume that parking is responsible for any business losses, and that bringing back the parking spots would magically return the status quo, we need to also consider the changes in shopping patterns. As a small business owner, I know that change is not easy. But businesses need to be resilient and flexible enough to adapt to whatever comes along. I urge the City Council to create a comprehensive plan for downtown that includes keeping the "streeteries." They are fun and festive, and attract people to the bowl as a destination. In my opinion, attracting more people downtown is good for everyone. Janet L. Smith Edmonds, WA From: Kim Bayer Sent: Tuesday, July 27, 2021 11:33 PM To: Council <Council@edmondswa.gov> Cc: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: RE: CHC Policies being presented at 3/16 Council Meeting Edmonds City Council, I spoke tonight at the council meeting during Audience comments. I had planned to speak during the public hearing on Unit Lot Sub -division but, had to leave because of the lengthy delay upfront. Because I was unable to speak to my talking points earlier, I've attached them as a reference. Why didn't our city leadership plan ahead to make sure the technology was working properly? Good leadership would have made this happen knowing this was going to be a very large and contentious meeting. We almost thought this was planned so you wouldn't have to face the music after hiding all these months behind so many Zoom calls. Please know it is just another embarrassment for the current city leadership. Mayor Nelson, you are ultimately accountable for assuring Edmonds city meetings occur properly, and that city staff are doing their jobs. Edmonds City Council Draft Minutes August 3, 2021 Page 37 Packet Pg. 47 7.3.a Beyond these numerous mis-steps that continually occur under this city government, the staff should be your number one concern. THEY ARE NOT DOING THEIR JOBS. If the majority of you; or, city staff I've encountered, were in the corporate sector, they would be fired immediately. Again, please remember who is at the top of the org chart (see attached as a reminder). Adrienne, I will call you out on this one because I just witnessed (online) your pathetic closing comments. The reason people call Luke and you out is because of your extremely poor decision -making and support of idiotic policies and agendas that do not uphold making Edmonds "the Gem of Puget Sound" (phrase in the city comp plan that needs to apply for all decision -making). You are not being bullied. Residents I speak with think you don't belong on the council anymore. Your comments were just another insult to injury. Please get out of your bubble and actually speak to people who care about Edmonds. On a lighter note, I would like to thank all of you for delaying any decisions on housing and specifically, Unit Lot Sub -Division. I'm on the ADB and voted no with the Chair based of the lack of open space this approach will create. I also voted no because the developer bullied his way to state that he would build a much less desirable building if he didn't get approval. If you want to target bullying, look into this guy. He's from Seattle and was extremely rude to our Chair, including anyone making comments or, had questions that did not support his plan for the Baskins and Robbins site. This is because he knew if he opened the door, he would be allowed to replicate this all over Edmonds. PLEASE listen to your citizens (not through surveys as the data can be manipulated) and DO THE RIGHT THING! Thank you, Kim Unit Lot Sub -Division Code Amendment Meeting for 7/27 Council Meeting Good evening. My name is Kim Augustavo. I'm a 40 year resident of Edmonds. I've been involved in corporate politics for many years during my career but, I've never engaged directly with our city politics until this past year. Why now? Because myself, along with many other citizens, decided we had to get involved and fight the bureaucracy of poor decision making and frankly, utter disrespect for the citizens point of view. Please know these remarks apply to the block of four and the mayor. In my hand, is a copy of the current city of Edmonds Org chart. Do you know who is at the top? It is all of Us ... the citizens. This is WHO YOU ARE ELECTED TO SERVE. Please keep this top of mind when you move forward on anything related to housing; especially changing or amending codes. It's become clear this didn't happen with the CHC policy plan as it was staff led, and influenced to gain a pre -determined outcome. You all know the 15 policies were approved by just 1 vote Edmonds City Council Draft Minutes August 3, 2021 Page 38 Packet Pg. 48 7.3.a to gain a simple majority and that several of these policies went against what the majority of citizens want to see happen. Not one citizen I know, and; I know a lot, want more concrete, and less green. That's what unit lot subdivision will create. Additionally.... If you approve the code amendment before you tonight to allow unit -lot sub -divisions in the BD zone, you will be violating the city comp plan. How? The "Gem of Puget Sound" is a phrase highlighted in the city comp plan. Unit Lot Sub -Division will not support this statement because it allows developers to build higher density where there will be more concrete and elimination of open space because developers will get around the 5% required by just simply dividing lots. Once you open pandora's box and allow this code amendment to pass, you will quickly see a transformed downtown Edmonds with less open space. Second reason you need to wait is: Approving this amendment now creates a "Piece -Meal" approach to managing increased density. The comp plan specifically calls out on page 1 to avoid using a "piece -meal" approach. Bottom line.... Unit Lot Sub -Division needs to be delayed to ensure it fits within the overarching strategic framework of the CHC plan. This amendment should not stand alone. Now I'm asking all of you to please do the right thing! Edmonds City Council Draft Minutes August 3, 2021 Page 39 Packet Pg. 49 7.3.a 2021 Adopted Budget City of Edmonds, Washington City of Edmonds, Washington 2021 Organization Chart Edmonds City Council Draft Minutes August 3, 2021 Page 40 Packet Pg. 50 a 7.4 City Council Agenda Item Meeting Date: 08/17/2021 Approval of Council Special Meeting Minutes of August 10, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 08-10-2021 Draft Council Special Meeting Minutes Packet Pg. 51 7.4.a EDMONDS CITY COUNCIL SPECIAL VIRTUAL ONLINE MEETING DRAFT MINUTES August 10, 2021 ELECTED OFFICIALS PRESENT Susan Paine, Mayor Pro Tem Laura Johnson, Council President Pro Tem Adrienne Fraley-Monillas, Councilmember Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember ELECTED OFFICIALS ABSENT Mike Nelson, Mayor 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Phil Williams, Public Works Director Angie Feser, Parks, Rec., Cultural Arts & Human Services Director Dave Turley, Finance Director Thom Sullivan, Facilities Manager Jeff Taraday, City Attorney Scott Passey, City Clerk Dave Rohde, GIS Analyst The Edmonds City Council virtual online meeting was called to order at 8:31 p.m. by Mayor Pro Tem Paine. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Distelhorst read the City Council Land Acknowledgement Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely, with the exception of Mayor Nelson. 4. APPROVAL OF AGENDA COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO APPROVE THE AGENDA IN CONTENT AND ORDER MOTION CARRIED UNANIMOUSLY. 5. AUDIENCE COMMENTS Edmonds City Council Draft Minutes August 10, 2021 Page 1 Packet Pg. 52 7.4.a Mayor Pro Tern Paine invited participants and described the procedures for audience comments. Cindy Sjoblom, Edmonds, requested her message be passed on to Mayor Nelson, his shaming of constituents was right out of a playbook on how to silence your constituents. The Code of Conduct violation 10.1 and Councilmember Fraley-Monillas' statement that two people who called in last week took political shots at her. Ms. Sjoblom explained she was a nonpartisan voter and was one of the people who called. Councilmember Fraley-Monillas then stated we need to find out where they live, which sounded reminiscent of actions used by other styles of government that are more punitive. The hate portal, as Mayor Nelson so accurately described it last week, is a distraction from a bigger issue; an attempt to silence voices, violate right to privacy and free speech, and lessen freedom and powers. That bigger issue is the loss of housing rights, the right to keep property and neighborhoods intact by retaining single family zoning. The agenda for duplexes to 4-plexes is nothing more than a gateway for a developer to apply for a variance and demolish several homes in a neighborhood and construct a 40-unit building. The government's agenda to eliminate single family is not just local but across the state and the nation. There is a push for high density development in the City; an agenda referred to as sustainable development. Developers are building multifamily building with tax exempt status for many years, some even a decade long, burdens that taxpayers assume. Residents are being sold a bill of goods and if constituents buy into it, they will regret it later. Edmonds has already allotted 3,300 units on Aurora; with an average of 2-3 people per unit, there will be over 8,000 more people in the Edmonds community which will have ramifications on roads, traffic, etc. The government wants residents out of their cars, on bikes and eventually taking light rail; Edmonds is largely an older community that is being forced to accept governmental changes that do not fit Edmonds. She urged citizens to unite and say no to the goal of high density sprawl in Edmonds. Linda Ferkingstad, Edmonds, said Twitter and other social media, Edmonds' new bias/hate/discrimination reporting portal will be used by local people with vendettas to bully their neighbors, except Edmonds protects the accusers with anonymity, unlike Twitter and other social media. People should be encouraged to mediate their own problems, have open conversations and help them accept and encourage differences instead of reporting them. For example, she could report Governor Inslee for banning plastic bags effective October I"; this ban will require more trees to be used to supply paper bags and reuse of bags has been discouraged due to COVID. She would like to report Edmonds City Council for their illegal tree ordinance. While meeting all requirements for single family zoned areas, property owners face taxes and charges aimed to purposefully burden them, raising the cost and making new homes less affordable. It is biased against those who would like to build homes in single family zoned areas. Charging 100% for the worth of the property, the timber and carbon footprint of 24"+ diameter trees before allowing property to be divided, trees removed or homes built. Existing homeowners do not have to pay the City for their tree's worth before removing a tree or for the trees removed so their homes could be built in the past. Ms. Ferkingstad continued, the only exemption for them is to retain 50% of the trees on their property which is difficult to attain and will limit natural light for their homes. If they are not able to attain it, the cost will be $250,000 for their three homes. Edmonds planning requires 30% retention, 20% less. The tree ordinance is discriminatory as most wishing to divide property and build homes on single family zoned properties are immigrants striving to achieve the American dream. It gives preference to those who can afford to pay the excessive City charges, allowing them to cut 100% of the trees on their property, especially those building multifamily buildings. Edmonds plans to use the funds to pay an enforcer who will be allowed to inspect all Edmonds private properties to police what homeowners do with their own trees. The unequal burden placed on future homeowners is illegal and against the constitution, the Growth Management Act and Edmonds' Comprehensive Plan. The burden will be placed on all Edmonds taxpayers to defend this illegal tree ordinance in litigation and will likely cost more than the City will receive. She urged the Council to rescind this illegal, biased and discriminatory tree ordinance that is enforcing an illegal taking of private property without compensation, and to stop the mistreatment of single family zoned Edmonds City Council Draft Minutes August 10, 2021 Page 2 Packet Pg. 53 7.4.a property owners who wish to divide their property and build much needed homes and make Edmonds equitable. (Written comments submitted to PublicComment@Edmondswa.gov are attached.) 6. COUNCIL BUSINESS 1. BOND FINANCING: REFUNDING, AND SALE OF NEW BONDS Finance Director Dave Turley reviewed: • What is the purpose of this evening's discussion? o We would like to move forward with the refunding of certain outstanding bonds, as well as issue new bonds to help fund capital projects. o There are three separate items to discuss: A. Refunding of outstanding Water and Sewer Revenue Bonds 2011 ■ Due to continued low interest rates, we have the opportunity to refund $8.045 million in outstanding sewer revenue bonds, saving the city an estimated net present value of $1.19 million. ■ Scott Bauer from Northwest Municipal Advisors is here tonight to present information about this. ■ This was previously discussed in Finance Committee on July 13, if you would like to view the presentation. The Finance Committee's recommendation to Council on July 13 was to proceed with the refunding B. Advance refund and restructure a portion of the City's Limited Tax General Obligation Refunding Bonds 2021 (on behalf of the Edmonds Public Facilities District) ■ The Edmonds Public Facilities District has requested that the City refund and restructure $2.585 million of bonds on their behalf. Additional information about this request is included in tonight's packet. ■ Scott Bauer from Northwest Municipal Advisors is here tonight to present information about this. ■ This was previously discussed in Finance Committee on July 13, and again tonight, if you would like to view the presentation. The Finance Committee's recommendation to Council on both evenings was to proceed with the refunding C. Issue new bonds for Civic Field and other capital improvements ■ The Civic Field construction contract was approved by Council on July 13. At that time the funding shortfall was identified, and bond financing was discussed. ■ Staff would also like to request additional bonding to fund other capital improvement projects, specifically money to begin to address the Facilities Maintenance backlog. This backlog has been discussed at previous Council meetings. Additional information about projects this money would be used for is included in tonight's packet. ■ Scott Bauer from Northwest Municipal Advisors is here tonight to present information about this. ■ Additional funding for Civic Field was previously discussed in Finance Committee on April 13 and July 13, and with full Council on July 6 and July 13, if you would like to view those presentations. The Finance Committee's recommendation to Council on July 13 was to proceed with issuing bonds for Civic Field and the other capital projects, with the need to decide on the dollar amount and repayment term at a later date We hope that later date will be tonight. • Staff recommendation o Regarding the Sewer Bond refunding and the refunding on behalf of the PFD, Staff agrees with the Finance Committee's recommendation to move forward with these actions. Edmonds City Council Draft Minutes August 10, 2021 Page 3 Packet Pg. 54 7.4.a o Regarding the bonding for capital projects, Staff s recommendation is to sell $6 million in new bonds. The intention is to provide $2 million to fully fund Civic Field, and an additional $4 million to go into Fund 016, the Building Maintenance Fund, to be used to begin to address our backlog of facilities maintenance. o After tonight's presentation by Scott Bauer and Council discussion, Staff would ask for Council approval to move forward with refunding the $8.045 million of Water and Sewer Revenue Bonds, the advance refunding of $2.585 million on behalf of the Edmonds Public Facilities District, and the issuance of $6 million in new bonds for capital projects. Councilmember Buckshnis clarified the Finance Committee did not recommend a timeframe or dollar amount for the additional funds, but did recommend bonding. She advised that the PFD made a presentation to Council on April 21S1 and bonding was discussed at tonight's Finance Committee tonight. Councilmember Fraley-Monillas asked Mr. Turley's opinion about bonding for building maintenance and the Civic Field shortfall. With regard to Civic Field, Mr. Turley responded bonding was the best answer; the shortfall was approximately $1.6 million. Projects frequently go over the estimated cost and if it doesn't, having $2 million in bond issuance would reduce reliance on General Fund dollars to fund Civic Field. It is always better not to pay for capital projects with General Fund dollars, those should be used for operating. With regard to $4 million for facilities maintenance, Mr. Turley agreed with Public Works Director Phil Williams that this has been put off for too long. In determining an amount, $1-2 million would not be enough to make a dent in the projects and $5-6 million puts a burden the repayment schedule; if payments are not made from the General Fund, it would come from REET which could put other projects in peril. Another factor in determining the amount is the capacity to get the work done. He summarized $4 million plus $2 million would be enough to do something significant without putting a long term burden on future projects. With regard to the FCA report from 2011/2012, Council President Pro Tern L. Johnson asked how much of that had been accomplished. She observed $56,000 was the average allocated between 1990 and 2014 and asked about the impact of not addressing these building maintenance needs in the past and in the future. Mr. Williams said buildings are a little like people, if their lifecycle is long enough, the decline is not visible day-to-day but accumulates over time. For example City Hall has a lot of needs; that building was old when the City purchased it and needed maintenance had not been done. The City did a "slap dash, quick remodel" and then immediate occupation and all the underlying electrical, plumbing and mechanical issues that were not addressed when the City moved into the building have lingered. He estimated there was $3-4 million in work that needed to be done in City Hall including IT improvements, bringing the electrical system up to current code, plumbing issues, etc. Quite a bit of work has been done recently including the windows, elevator, ad fire alarm panels. The remaining items are very expensive and necessary. Council President Pro Tern L. Johnson asked funding was provided at the level requested, would that make up for what was not done before as well as avoid putting an unnecessary long term burden on future generations or would there still be a considerable amount of catch up. Mr. Williams referred to the presentation made to the PPW and Finance Committee meetings tonight regarding the Facility Condition Assessment that highlighted some very expensive items that were not part of the 2018 analysis or the updated analysis. There are plans to update the FCA, but for some of the bigger items, there is no way to do them with current revenues and bonding will likely be necessary in the future. The recommended $4 million is a great down payment on that and will keep staff busy for 3-4 years. The job order contracting process the Council recently approved will allow more work to be done more quickly than would have been possible in the past. He acknowledged $4 million would not solve all the problems. For example the need for a cooling cycle at the Frances Anderson Center; the boiler needs to be replaced and while that is done, a cooling cycle should be added to make better use of the building during hot weather as well as covert the Edmonds City Council Draft Minutes August 10, 2021 Page 4 Packet Pg. 55 7.4.a building from natural gas to electricity for environmental reasons. He summarized buildings do not wear out as fast as the systems inside it do. Councilmember Distelhorst thanked Mr. Williams for his statements, especially about the environment. The City is doing a Climate Action Plan update this year and the IPCC report that came out yesterday illustrates the dire consequences. He referred to Slide 14, Capital and Deferred Maintenance Needs, in the presentation to the PPW Committee that includes transitioning away from fossil fuels at the Frances Anderson Center, more EV charging and more EV vehicles in the City fleet. He asked if there were other environmental items that should be included given the current climate emergency. Mr. Williams suggested expanding the EV stations available to the public to meet that demand in a timely fashion. There may be grants or federal support to assist with that, but the City will likely be required to provide matching funds. Councilmember Distelhorst observed the items identified on Slide 14 (major infrastructure needs at City Hall, new electric heating system and cooling module for Frances Anderson Center, electrification infrastructure for City fleet and public EV's, public Safety Building chiller plant replacement) are main environmental items. Mr. Williams said another obvious improvement when buildings are retrofitted is conservation to increase efficiency regardless of the heat source. Councilmember Fraley-Monillas observed the Administration's recommendation is $4 million plus $2 million. She asked the total amount of work that needs to be done, recalling it was $19 million. Mr. Williams answered the most recent number is about $11-12 million; he did not recall the $19 million amount but it depends on how far out the analysis is done. The intent is to identify deferred items that weren't addressed in a timely fashion and do those first, knowing there are still some large issues that need to be addressed. The large projects are not part of the deferred maintenance, because those functionalities do not currently exist but the future will demand them. Councilmember Fraley-Monillas said she was interested in the difference between what the Administration recommended and the total cost. Mr. Williams reiterated the total was approximately $11-12 million. Mr. Turley introduced Scott Bauer, Northwest Municipal Advisors, the City's bond adviser. Mr. Bauer reviewed: • Potential 2021 LTGO Bond 1. Provide $2 to $8 million for Civic Park and other capital improvements 2. Refund for savings the Water and Sewer Improvement and Refunding Revenue Bonds, 2011 o $8.045 million to be refinanced, representing the callable maturities from 2022 to 2031 o No change in shape or final maturity (12/1/2031) 3. Advance refund and restructure a portion of the City's Limited Tax General Obligation Refunding Bonds, 2012 (the "2012 Bonds") o Portion attributable to the Edmonds Public Facilities District ■ All outstanding debt to be refunded = $2.585 million o Avoid December 1, 202lpayment o Extend the final maturity to 2041 ■ Allows the PFD to continue to receive the State Sales and Use Tax Rebate until 2041 ■ Lowers annual debt service payments o Issued as a taxable series due to federal tax law o Unrefunded portion of the 2012 Bonds would remain outstanding • Historic Interest Rates o Interest rates continue near historically low levels o The charts show an index of 20 long term, well rated general obligation bonds ■ Chart of Bond Buyer 20-Bond General Obligation Index 1990 to present ■ Chart of Bond Buyer 20-Bond General Obligation Index July 2018 to present • City's Outstanding LTGO Bonds Edmonds City Council Draft Minutes August 10, 2021 Page 5 Packet Pg. 56 LTGO Bonds Par Outstanding Callable Par Final Maturity Coupon Rate Call Date LTGO Ref 2012 $3,895,000 $2,635,000 12/1/2031 1.75-3.00% 12/1/2022 LTGO Ref 2016 1,968,013 1,008,918 12/1/2026 1.67% 12/1/2023 LTGO 2019 3,375,000 2,230,000 12/1/2039 2.125-5.00% 6/1/2029 Total LTGO Bonds Debt $9,238,013 $5,873,918 Limited Tax General Obli ation Bonds - PFD Portion PFD Par Outstanding Callable Par Final Maturity Coupon Rate Call Date LTGO Ref 2012 (PFD Portion of 2012 Bonds) $2,585,000 $1,755,000 12/1/2026 1.75-3.00% 12/1/202 2 0 Outstanding Water and Sewer Revenue Bonds Water and Sewer Bonds Par Outstanding Callable Par Final Maturity Coupon Rate Call Date WS Improv and Ref Rev 2011 $ 8,705,000 $ 8,045,000 12/1/2031 3.00-4.00% 12/1/2021 WS Rev 2013 13,730,000 13,285,000 12/1/2038 4.00-5.00% 6/1/2023 WS Rev 2015 15,945,000 13,570,000 12/1/2040 2.00-4.00% 6/1/2025 WS Rev 2020 13,875,000 13,875,000 12/1/2045 2.00-2.25% 6/1/2030 Total Water & Sewer Bonds Debt $52,255,000 $48,775,000 • New Project Money Debt Service Comparisons o Table with estimated debt service for between $2 and $8 million in net proceeds amortized over 10 and 20 years o Average annual debt service Proceeds 10 Year 20 Year Annual Difference from 10 Year $2 Million $212,806 $120,894 $ 91,912 $4 Million 425,063 241,050 184,013 $6 Million 637,367 361,314 276,0530 $8 Million 849,221 481,513 367,708 Considerations and Additional Items o Based on the potential projects/ refinancings to include in the bond issue, it appears the bonds would be sold in two series ■ 2021A Tax Exempt: New money proceeds and refunding of the 2011 Water and Sewer Bonds ■ 2021B Taxable: Advance refunding of the Edmonds PFD's portion of the City's 2012 LTGO Bonds ■ The new money and refundings could be structured individually, but would roll up to their respective series ■ Costs of issuance - Shared costs of issuance would be allocated based on size of each financing - Specific costs, such as refunding trustee or the PFD's financial and legal advisors (if any), would be allocated to the specific project or series o Timing ■ Bond issues take about 3 months to complete ■ Starting now would allow the City to close a bond issue around October/November which would achieve both timing goals - After September 1 for a current refunding of the City's 2011 Water and Sewer Bonds - Before December 1 for the Edmonds PFD to defer their December 1, 2021 payment Bond Refinance on Behalf of PFD Edmonds City Council Draft Minutes August 10, 2021 Page 6 Packet Pg. 57 Q 7.4.a Councilmember Buckshnis wanted to ensure citizens knew that the bond issuance for the PFD and the source of the repayment have nothing to do with City. The City is only a conduit to assist the PFD to achieve a longer bond term and a lower rate which results in a lower payment. She summarized there was very little risk to the City. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO APPROVE THE 2021 B SERIES, THE PFD BONDS. Councilmember Buckshnis pointed out the PFD has been waiting since April to have this approved. Councilmember Fraley-Monillas raised a point of order, suggesting Councilmembers ask questions before a motion is made. Mayor Pro Tern Paine said she also preferred to ask questions first. Councilmember Buckshnis said in the past motions have been made first to facilitate discussion. Her intent was to focus the discussion on the PFD's bonds. Council President Pro Tem L. Johnson asked Mr. Turley to speak to Councilmember Buckshnis' statement that the PFD bonding has nothing to do with the City and that there is no risk. Mr. Turley answered the bonds are in the City's name; the PFD makes the payment on their portion. The City is refinancing the bonds on the PFD's behalf which does not really change the structure. The refinancing will extend repayment for that portion of the bonds for 20 years. If something unforeseen happened to the PFD, the City would make the payments, but with the refinancing, that would be easier. He did not foresee that happening; the refinancing is intended to make it easier for the PFD to make their payments. With regard to the cost, Mr. Bauer has assured the cost of issuance that pertains to the PFD's portion can be broken out and the PFD will pay that. Mr. Bauer explained the City is issuing debt so it is ultimately on the hook; however, it is stretching out the payments from a final 5 years of maturity to 20 years which lowers the annual debt service payments to make it easier for the PFD to make the payments. Council President Pro Tern L. Johnson explained she was interested in a professional clarification that the City was issuing the debt and ultimately would be on the hook so there was some risk. Mr. Turley clarified this refunding did not change the existing risk, refunding the bonds would lessen the risk. Councilmember Fraley-Monillas thanked Council President Pro Tern L. Johnson for her question, commenting it is important to understand that if the PFD cannot pay, the City will be required to pay. As the Council liaison to the PFD for the last several year, she was aware how difficult the pandemic had been on the PFD/ECA. Their ability to make payments has been challenging so she supported reducing the payments and extending the term to allow them to be successful. She summarized the PFD was in desperate need of the bond refinancing. Councilmember Buckshnis agreed the risk already exists; the bonds were issued in 2008, refinanced in 2012 and this is another refinance. The PFD's financial reports were presented to the Finance Committee tonight and will be on next week's Consent Agenda. The PFD is in good shape and extending the bond will assist them financially. She recommended the Council support the motion. MOTION CARRIED UNANIMOUSLY. Water and Sewer Bonds Mr. Bauer explained the 2011 bonds are currently callable (call date is approaching). The Council is not compelled to refinance but when the bonds are currently callable and it would save the City a substantial amount, he recommends proceeding with refinancing of the debt. Edmonds City Council Draft Minutes August 10, 2021 Page 7 Packet Pg. 58 7.4.a COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO APPROVE REFINANCING OF THE WATER AND SEWER BONDS THAT ARE CALLABLE DECEMBER 1ST. Councilmember Olson commented taking advantage of the interest rates that are available now is a smart financial move. MOTION CARRIED UNANIMOUSLY. Bondini? for Additional Funds for Civic Field Mr. Turley explained Mr. Williams has a great deal of information available regarding the facilities maintenance backlog. There is a long list of projects ready to go; deciding the priority of the projects could be discussed at a later date. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO MOVE FORWARD WITH THE CIVIC FIELD PROJECT AND JUST FUND THE GAP OF $1.6 MILLION. [The amount was later changed to $1,634,447.1 Councilmember K. Johnson commented the Council had a very thorough discussion about what they wanted to do with the Civic Field project and decided to trim it. She recalled the gap in funding was $1.6 million and was only interested in financing what was actually needed at this time. Parks, Recreation, Cultural Arts & Human Services Director Angie Feser said the actual amount identified during the Council presentation on July 13t1' was $1,634,447. Councilmember K. Johnson said she would change her motion to the exact amount. Councilmember Buckshnis did not support $1.6 million due to the time value of money and the fact that interest rates are historically low. She asked Mr. Williams to present the information regarding the Facility Condition Assessment that he provided to the Finance Committee. Councilmember K. Johnson raised a point of order, the motion is regarding the Civic Field project. Mayor Pro Tern Paine ruled point taken. Councilmember Distelhorst said he preferred to have a buffer in view of the cost increases for the Civic project in the last couple years. He was concerned if the Council approved $1.6 million, there would be no ability to address a future gap so having a buffer may be beneficial. He asked if the bond amount could be used for other projects such as capital facilities or would they be tied to the Civic Field project. Mr. Turley answered the bonds will be sold as bonds intended for capital projects. Whatever the amount sold, $2 million would be put into the Parks Capital Project Fund. Any excess funds could be transferred to a different fund for other capital projects if needed. Mr. Bauer agreed, explaining typically bond counsel and legal counsel will be fair broad with what is included in the bond ordinance which would allow the funds to be shifted around. Councilmember Distelhorst expressed support for a $2 million amount. Councilmember Olson reminded the contract had a management reserve which anticipates things that could possibly go wrong or are unanticipated; providing additional funds as a buffer is not something the Council typically does. Alternatively, the Council could approve this amount and add a buffer for the capital projects and give Public Works guidance to hold off on spending so funds could be transferred to the Civic project is something unforeseen happened. She preferred to stay within budget on the Civic project and not include extra money to avoid the expectation that the project could go higher. Mayor Pro Tern Paine restated the amount in the motion: $1,634,447. Edmonds City Council Draft Minutes August 10, 2021 Page 8 Packet Pg. 59 7.4.a UPON ROLL CALL, MOTION CARRIED (5-2), COUNCILMEMBERS K. JOHNSON, FRALEY- MONILLAS, BUCKSHNIS, AND OLSON AND COUNCIL PRESIDENT PRO TEM L. JOHNSON VOTING YES; AND COUNCILMEMBER DISTELHORST AND MAYOR PRO TEM PAINE VOTING NO. Bondingfor or Capital Facilities Maintenance Mr. Turley explained staff s recommendation is $4 million for capital facilities maintenance. Staff put a lot of analysis into determining that amount, but the final amount is up to Council. He assumed with the previous bond approval, that the repayment schedule was 20 years; that was not specified in the motion. Mayor Pro Tern Paine asked if the details could be included in the ordinance. Mr. Bauer said the ordinance would likely provide a not -to -exceed final maturity; the final maturity can be determined later. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO FUND THE CAPITAL PROJECTS WITH $4.4 MILLION, THE ORIGINAL ASK, AND LEAVE IT IN THE MORE GENERAL CAPITAL FUNDS AS OPPOSED TO MAKING IT SPECIFICALLY FOR CIVIC PARK. Councilmember Fraley-Monillas raised a point of order, relaying her preference to have questions before a motion is made. Mayor Pro Tem Paine ruled point not taken. Councilmember Olson commented the backlog is $11 million, but one of the issue managing projects in the short term so it not a good idea to bond for all $11 million at once. She was excited the Council was considering this because she felt taking on debt for things that have to be done is appropriate versus taking on debt for things that are nice to have. She was very pleased staff brought this forward for consideration, commenting staff s $4 million recommendation was conservative and she added a little cushion that could be used for other parks projects, building maintenance, etc. She summarized the funds would be available if needed and there are needs up to $11 million. Councilmember Buckshnis referred to Mr. Williams' presentation to the Finance Committee regarding the Facility Condition Assessment and asked if he could do a do five minute presentation. Mayor Pro Tern Paine advised the Council is in discussion on a motion. Councilmember Buckshnis said the Council can go on good faith that the Administration has done their work. Councilmember Fraley-Monillas raised a point of order, recalling Mr. Turley saying the Council can figure out project priorities in the future. Councilmember Buckshnis withdrew her request for a staff presentation. Councilmember K. Johnson asked the amount set aside every year in the budget for building maintenance. Mr. Williams said there was $710,000 in 2021 which is approximately half of the previous year due to unknown revenues when the budget was developed in 2020. There was $1.5 million in 2020, $700,000 in 2019, and it dropped rapidly in previous years. Mayor Pro Tern Paine asked when would be the next ideal opportunity to refund and sell bonds for other facility maintenance projects. She understood the timing for the $4 million and asked if there was an ideal time to bond again. Mr. Williams answered interest rates are really attractive now and interest rates are low while inflation rates for this kind of work are really high, costs are increasing faster than the cost to borrow. That is not always case and it is unknown how long that will continue. Inflation in this industry is exceeding the general rate of inflation by at least double or more and has for the last several years which makes a case for borrowing money, tempered by the ability to pay it back and the source, and ability to deliver the work. Job order contracting will enhance the ability to do projects. Edmonds City Council Draft Minutes August 10, 2021 Page 9 Packet Pg. 60 Mayor Pro Tem Paine clarified she understood this was an ideal time for bonding, but wanted to know if there was another window of opportunity with other bonds. Mr. Bauer advised the 2016 Outstanding General Obligation Bonds have a call date at the end of 2023; they are at a very low interest rate so he was unsure that would be exercised. The City also has 2013 Water & Sewer bonds that are callable mid -year 2023 which could be an opportunity. A rule of thumb with tax exempt financing is to spend 85% of the proceeds within 3 years. He did not recommend a shorter amount of time such as issuing bonds now and again early next year due to the cost of issuance. Mr. Turley commented a lot of work goes into issuing bonds so he would not want to begin the process again in three months due to the burden on staff. Councilmember Distelhorst expressed support this work, thanking staff and Mr. Bauer for bringing this forward. He pointed out the amounts Councilmember K. Johnson inquired about are on Slide 4 in staff's presentation. He noted $100,000 for a few years and $56,000 for 20+ years seemed almost criminally underfunding of the City facilities that provide core essential functions to 43,000 residents. It was fortunate there hadn't been any major catastrophes that impacted the ability for City staff to deliver services. He was glad a significant number of projects can be started once these funds are available and he hoped the necessary funding could continue to be provided to keep the City functioning for the residents. Councilmember K. Johnson asked the total amount of the building maintenance backlog. Mr. Williams said for the things that are tracked, it is currently about $4.5 million which is in 2018 dollars. Councilmember K. Johnson asked what other major capital projects need to be funded. Mr. Williams answered the combined cost of City Hall, Frances Anderson Center windows, restrooms, plumbing, and ventilation system is $3-5 million. Mayor Pro Tem Paine observed the bond amount for Civic Park and the proposed $4.4 million for capital facilities projects would be above $6 million. Councilmember Olson pointed out the amount for Civic Park was less than the original request. Councilmember Distelhorst raised a point of order, pointing out the amount for Civic Park was $1.634 million so the total would be slightly above $6 million. Mayor Pro Tem Paine ruled point taken. Councilmember Buckshnis asked if it would be smart to do a $6.325 bond issuance. She suggest the maker of motion indicate an amount that would round up to $6 million instead of $4.4 million. Councilmember Olson said she was okay with that but recalled there was a not to exceed amount. Councilmember Buckshnis said a bond issuance was typically not done for an odd amount, it was usually a round number. Mr. Bauer said what he was hearing from Council was the amount in net proceeds which could be identified down to the penny and that is exactly what he will provide plus issuance costs. Bond issues are sold in $5000 increments so there would be a slight rounding. Councilmember Olson restated the motion: TO GET US TO THE NUMBER THAT STAFF PROPOSED FOR THE AGGREGATE OF ALL OF THE ASKS. Council President Pro Tem L. Johnson suggested continuing with $4.4 million. Councilmember Olson asked for confirmation from Mr. Bauer that that works. Mr. Bauer responded $4.4 million for capital improvements is sufficient information for him; $4.4 million and $1,634,447 will be slightly over $6 million. Councilmember K. Johnson recalled Mr. Williams said the total maintenance for buildings was $4.5 million and asked if that was over 10 or 20 years. Mr. Williams answered that is the current backlog which grows every year. Staff has been able to make a small dent in the backlog in recent years but the backlog continues Edmonds City Council Draft Minutes August 10, 2021 Page 10 Packet Pg. 61 7.4.a to grow as projects are done. A capital infusion such as this will allow a lot of work to be accomplished and address a significant portion of the backlog. If the right amounts are allocated each year with adjustments for inflation, he anticipated the City could keep up. Councilmember K. Johnson observed if $1.5 million was budgeted as was done last year, the backlog could be addressed in 3 years, but it would continue to accumulate. Mr. Williams agreed. Councilmember K. Johnson asked if 1.5 million was budgeted this year, the bond would only need to be $3 million to achieve the total building maintenance backlog plus an annual contribution. Mr. Williams asked if "this year" meant 2021. Councilmember K. Johnson said she meant 2022; she was trying to scope out the need for this. Mr. Williams explained the current backlog is about $4.5 million in 2018 dollars. He agreed if current resources were available that may be preferable to borrowing, but he was unsure where Councilmember K. Johnson was suggesting that would come from. Councilmember K. Johnson said there was $710,000 in 2021 and $1.5 million in 2020. Mr. Williams said the $710,000 did not match the approximately $800,000 in 2018 dollars that is needed on an annual basis if the backlog was already caught up, so the backlog fell further behind in 2021. In the meantime, all the buildings are losing another year of life and replacement costs are increasing. Councilmember K. Johnson recalled she asked for the original study regarding building maintenance due to the importance of maintaining buildings. The City is continually perfecting its knowledge about building maintenance. She was not suggesting it was not important but was trying to get a handle on the amount that needed to be bonded. Councilmember Fraley-Monillas said she was not comfortable with looking at amounts in future budgets, due to unknowns such as the City's finances, tax revenue, bond debt payments, etc. She preferred to follow staff s recommendation regarding what the City can afford to do at this point. Council President Pro Tem L. Johnson recalled Mr. Williams saying the backlog was $4.5 million in 2018 dollars, observing the proposed bonding amount would not cover the backlog. Mr. Williams answered there is truth to that. He was thrilled to be having this conversation and to have an infusion of this magnitude to address a lot of problems. He agreed it would not address everything, there are a lot of projects, some not even included in the backlog amount, but it would take a big bite out of it and it will take a couple years to deliver that work and at that point, the facilities maintenance can be reassessed. He would welcome an amount adjusted for inflation but was satisfied with the Administration's recommendation of $4 million or the motion for $4.4 million. Council President Pro Tern L. Johnson said she had concerns with the backlog and how long it had existed. She was interested in catching up and not leaving a burden for future generations. She wanted to ensure this amount would be adequate to accomplish that goal. Councilmember Distelhorst asked if the length of the bonds was intended to be 20 years. He suggested the maker of the motion clarify that. Councilmember Olson agreed with 20 year bonds. Councilmember Buckshnis agreed with Council President Pro Tern L. Johnson; she would have liked a higher amount, possibly $8 million, but the Administration indicated $6 million was appropriate. She will support the motion even though she agreed there was a huge backlog to consider. Councilmember Fraley-Monillas said everyone agrees there is a big backlog, but the City needs to continue to do business. She commented a 20 year loan for $2 million will cost the City $2 million in interest; it isn't Edmonds City Council Draft Minutes August 10, 2021 Page 11 Packet Pg. 62 7.4.a free money. If the Council wanted to do more work on the amount, she suggested scrapping this tonight and working on it another night. She summarized it was irresponsible to do anything other than what had been carefully lined out. MOTION CARRIED (6-0-1), COUNCILMEMBER K. JOHNSON ABSTAINING. COUNCIL PRESIDENT PRO TEM L. JOHNSON MOVED TO EXTEND FOR 10 MINUTES. MOTION FAILED FOR LACK OF A SECOND. 7. COUNCIL COMMENTS 8. MAYOR'S COMMENTS 9. ADJOURN With no further business, the Council meeting was adjourned at 10 p.m. Edmonds City Council Draft Minutes August 10, 2021 Page 12 Packet Pg. 63 7.4.a Public Comment for 8/10/21 Council Meeting: From: ACE President Sent: Monday, August 9, 2021 8:47 PM To: Paine, Susan <Susan.Paine@edmondswa.gov> Cc: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov>; LaFave, Carolyn <Carolyn.LaFave@edmondswa.gov>; Teresa Wippel <teresa@myedmondsnews.com>; Edmonds Beacon Editor <edmondseditoryourbeacon@gmail.com> Subject: Re: Third time no Extended Agenda publicly posted over last 10 weeks Thank you for your reply Council President Paine, I have attached a screenshot of page 2 of the extended agenda web page refreshed with a timestamp of 3:46pm taken today to be extra sure I was not mistaken. I should not be having to inform you of this yet again. This is basic stuff. Interestingly, it was quickly posted at 3:55pm after I brought it to your attention. Thank you. I assume the days would have once again continued to pass if I had not brought it up. This has been a pattern for 3 of the last 10 weeks so it will be of utmost importance for the public to know how you intend to prevent this from occurring from here on out. Entire missing agendas of future dates, as with the August 24th date, is another alarming pattern that needs your attention. The citizens deserve to be as informed as the rest of the council, administration and staff with sufficient time to research, prepare and engage in the critical process of government. Please remember the citizens are at the top of the City of Edmonds organizational chart. There is a lot of information that is on an agenda as well as an extended agenda, and for good reason. Thoughtful reflection on the oversight needed to ensure complete agendas are provided in a timely manner should be the best practice from here on out. The outdoor dining ordinance, if paused and coming back, still needs to be visible to others until it is put back on the extended agenda. It seems to make sense to now post it under Future Unscheduled Items. If it were me, I would be double-checking and clicking on the extended agendas myself every Friday to be sure all of the information needed for the public to be informed is included. That is the job of the council president to set these agendas accurately, timely and inform the citizens as is required. I look forward to your reply with defined actions to correct this as clearly the "normal process" is not occuring. Sincerely, Edmonds City Council Draft Minutes August 10, 2021 Page 13 Packet Pg. 64 7.4.a Dr. Michelle Dotsch ACE President Edmonds City Council Draft Minutes August 10, 2021 Page 14 Packet Pg. 65 7.4.a 3:46 � * ♦d 0 +Q link.edmondswa.gov Clp'�'[tlmontls delm About ..lure EFroWSE SL•LI["- Edmond, I :my Clerk R—,& LlI—), , 1.10 HEETIN(55 HEAR11405 > Alccling5-W—nI 2 Exc:ull'Jx IOym.J-j r Cll'/ CcundI tAcetings a 2021 , 2021 Clty Countil Exaended Agenda 2021 City E1e7Pig^COUmt 'h Volume.dMe Temp'atename Exl[ndcd Aymdpgb.2i 21 6 CLMkOW@- wn ,, And H—,p Council 'n Enlrnded AgendaO t.W.21 5 CLERKAWOP Kleeiings a�+c HIare�gs IA Edentled Pgentla97[921 5 iLEFLK00002' Meetings aM HZ,,gs Exlrndnd Agenda O7.16.11 S CLEFKOXV2- nleenrigs anc Heare-gs Extended Fxlendnd Av. ida67.1d.C1 4 [LEFaUf.9W' MrelinE,, nnn Henrr,gx Agenda Extended PbEndi-17.30.21 d CL]R{OCO02' MeedRp a n He MS, P, g'! 7 n: 7 I's- u 1 12 31 [mules Entry Properties Path Edmonds\Cit y Clerk Records Libra ry11.10 MEETINGS & HEARINGSW eetings- Gaverning Executive (5yrs-A)1City Council Meetings120 21 \2021 City Council Extended Agenda Creation date 11 /25/2020 1:21:23 PM Last modified Edmonds City Council Draft Minutes August 10, 2021 Page 15 Packet Pg. 66 7.4.a From: Paine, Susan <Susan.Paine@edmondswa.gov> Sent: Monday, August 9, 2021 5:44 PM To: ACE President Cc: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov>; LaFave, Carolyn <Carolyn.LaFave@edmondswa.gov>; Teresa Wippel <teresa@myedmondsnews.com>; Edmonds Beacon Editor <edmondseditoryourbeacon@gmail.com> Subject: Re: Third time no Extended Agenda publicly posted over last 10 weeks Dear Dr Dotsch, The most current extended agenda was uploaded today, as there were network troubles last week. Regarding the Unit Lot Subdivision continuance, it has been posted on the Extended Agenda from 7/30. I've attached a screen shot and highlighted (in red) the information. Regarding the Outdoor Dining Ordinance, Council asked for a revised ordinance and this has not reappeared onto the extended agenda. As for the Extended Agenda for 8/24, the date must have been deleted, but if you look at the other attachment, I've highlighted in blue the agenda items for that date. My apologies for the late posting of the extended agenda. The normal process is that the assigned staff person collects the information from the agenda software and posts it to the webpage. Thank you for bringing this to our attention, Susan Paine, (she/her) M.P.A. Council President Edmonds City Council, position 6 425-361-8844 From: Johnson, Laura <Laura.Johnson@edmondswa.gov> Sent: Monday, August 9, 2021 4:21 PM To: ACE President; Paine, Susan <Susan.Paine@edmondswa.gov> Cc: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov>; LaFave, Carolyn <Carolyn.LaFave@edmondswa.gov>; Teresa Wippel <teresa@myedmondsnews.com>; Edmonds Beacon Editor Edmonds City Council Draft Minutes August 10, 2021 Page 16 Packet Pg. 67 7.4.a <edmondseditoryourbeacon@gmail.com> Subject: Re: Third time no Extended Agenda publicly posted over last 10 weeks https://weblink.edmondswa.gov/WebLink/0/doc/1495143/Pagel.aspx Laura Johnson (she/her) Edmonds City Council Position #7 From: ACE President Sent: Monday, August 9, 2021 3:39 PM To: Paine, Susan <Susan.Paine@edmondswa.gov> Cc: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov>; LaFave, Carolyn <Carolyn.LaFave@edmondswa.gov>; Teresa Wippel <teresa@myedmondsnews.com>; Edmonds Beacon Editor <edmondseditoryourbeacon@gmail.com> Subject: Third time no Extended Agenda publicly posted over last 10 weeks Council President Paine, This morning I went to the Edmonds city website to review the Edmonds city council extended agenda that should have been posted last Friday, August 6, 2021. To my surprise, NO Extended Agenda was posted. This is now the third time since June 4 that there is no opportunity for the citizens to review and adequately prepare for any upcoming scheduled presentations, public hearings, study sessions and potential actions. Laserfiche WebLink (edmondswa.gov). It is now after 3pm on Monday, August 9 still without any current extended agenda posted. When the next extended agenda is made available to the public Friday, August 13th, it will most likely be filled with vital topics only a few currently know about, giving the public another huge void of transparency of government and trust. This is becoming quite common with entirely empty future council meeting agendas suddenly scheduled 1-2 weeks prior with important agenda items no one knew were coming. They aren't even items transferred from the future unscheduled list. The council voted unanimously on July 27 to extend the discussion on the outdoor dining ordinance. It is not listed on the August 17th extended agenda or any future date. Where did it go? My understanding is that the Unit Lot Subdivision public hearing was extended for August 17, but without a current extended agenda how can anyone who wishes to participate know if it is still scheduled? This should not be made this hard for the public to follow. Edmonds City Council Draft Minutes August 10, 2021 Page 17 Packet Pg. 68 7.4.a On the last available extended agenda posted July 30, 2021, only the August 17 and September 7 dates had anything of substance scheduled to review. Link here: Extended Agenda for July 30, 2021 (edmondswa.gov). You stated at the July 27th council meeting that there was too much packed into the upcoming extended schedule, so that made it very difficult to schedule any future new agenda items. That seems a bit of a stretch when the August 24th meeting has absolutely nothing scheduled as of today, August 9th, 2021. Is there something you know that the public does not? I emailed you on March 30, 2021, to reasonably request adequate notice of future items be posted to the extended agenda. You replied: "As for advanced notice, the normal processes will be followed for getting notice out to all of Edmonds." Since this is now the 3rd time in only 10 short weeks, please clarify the "normal process", as this advanced notice process is clearly being neglected under your tenure as council president, who sets these agendas with the administration. I made you well -aware this had happened twice before, so wouldn't you think that this is something you would now prioritize? If not, why not? If extended agendas are not being posted as would be expected and perhaps legally required, could this place the City in legal jeopardy later if the Council acts upon matters that were not properly noticed? The public is being left out of the process of our own government and I hope you agree this is unacceptable. What will you do to correct this? Sincerely, Dr. Michelle Dotsch, on behalf of The Alliance of Citizens for Edmonds (ACE) From: Joan Bloom <joanbloom@hey.com> Sent: Monday, August 9, 2021 9:46 AM To: Public Comment (Council) <publiccomments@edmondswa.gov>; Paine, Susan <Susan. Paine@edmondswa.gov> Cc: Nelson, Michael <Michael.Nelson@edmondswa.gov> Subject: Re: Re -submission of my 7-27-21 public comments Council President Paine, I greatly appreciate your reply. Thanks for taking care of my concerns. Edmonds City Council Draft Minutes August 10, 2021 Page 18 Packet Pg. 69 7.4.a Regards, Joan From: Paine, Susan <Susan.Paine@edmondswa.gov> Sent: Monday, August 9, 2021 8:46 AM To: Joan Bloom <joanbloom@hey.com>; Public Comment (Council) <publiccomments@edmondswa.gov> Cc: Nelson, Michael <Michael.Nelson @edmondswa.gov> Subject: Re: Re -submission of my 7-27-21 public comments Dear Ms. Bloom, I'm glad to ensure that your prior letter and this one will be included in the next council agenda packet. Take care, Susan Paine, (she/her) M.P.A. Council President Edmonds City Council, position 6 425-361-8844 From: Natalie Seitz Sent: Sunday, August 8, 2021 8:08 PM To: Council <Council@edmondswa.gov> Subject: Comment for 8/10 meeting Hello, Good Evening. I will be unable to attend the later 8:30 time for the City Council meeting this coming Tuesday 8/10. My comments addressing implementation of the State Environmental Policy Act (SEPA) for the Urban Forest Management Plan and Tree Code are below. Thank you for your time and consideration of these comments, and I hope you have a pleasant evening. Thank you, Natalie Seitz Edmonds City Council Draft Minutes August 10, 2021 Page 19 Packet Pg. 70 7.4.a Comments: Through public records disclosure I learned that the City self -exempted the 2019 Urban Forest Management Plan (UFMP) from SEPA compliance by identifying that it "contained no substantive standards respecting use or modification of the environment." This is an astounding and erroneous determination because the UFMP includes provisions directly aimed at planning and actions, including specific goals to update tree regulations, change penalties and tree replacement requirements. Other Cities, including Seattle, recognize the requirement to perform SEPA when updating their urban forest management plans. I believe that the City should comply with environmental regulations; and should have conducted SEPA for the UFMP. When the development tree code was subsequently adopted in 2021, the city referenced the UFMP as being the reason for the code update in the SEPA checklist. The City specifically identified that the code would apply to short sub -division, subdivision, new multi -family development, and new single-family development. This demonstrates the UFMP does change "use or modification of the environment," as well as the City's specific understanding of the code's impact to land use. However when it came to analyze land use impacts in accordance with WAC 197-11-960: • the City did not respond to 8a question 2 which would have identified impacts to current land uses, and • did not analyze the impact to existing land use plans when responding to 81. Instead referring to the UFMP which is not a land use plan therefore not responsive to the requirement. If the City had performed the required analysis the impacts treed properties being able to develop as zoned, as well as the significant penalty similarly zoned parcels would pay (thereby impacting land use and the ability for certain neighborhoods to accumulate wealth) could have been identified. Impacted properties could have been notified to provide comment. Trees are not uniformly distributed. It is areas annexed in the 60's, 90's and SR99 corridor who will pay and have their ability to accumulate wealth diminished by the code, while properties in downtown neighborhoods will not. I know that was in the weeds, however I think the City needs to use this opportunity to comprehensively address land use impacts of both the development and proposed maintenance tree regulations. I do not believe the City has SEPA coverage that can withstand even a cursory amount of scrutiny. Additionally, and although not required by SEPA, many jurisdictions now include environmental justice considerations. Please consider including an environmental justice analysis as a means to show with action the City's commitment to equity. Edmonds City Council Draft Minutes August 10, 2021 Page 20 Packet Pg. 71 7.4.a From: Joan Bloom <joanbloom@hey.com> Sent: Thursday, August 5, 2021 7:59 PM To: Paine, Susan <Susan.Paine@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Cc: Nelson, Michael <Michael.Nelson@edmondswa.gov> Subject: Re -submission of my 7-27-21 public comments Council President Paine, I request that you personally ensure that the Council Administrative Assistant includes the full text of this email, including the full text of my 7-27-21 comment submitted on 7-28-21, below, in the 8-10-21 Council packet. On 7-28-21, 1 submitted as a public comment to "publiccomment@edmondswa.gov" (see below) the full text of my 7-27-21 comments to Council. Despite the fact that I submitted the comments the day after the Council meeting, in plenty of time to be included in Council's 8-3- 21 packet, my comments were NOT included in the packet. Mayor Nelson, in his comments at the end of the 8-3-21 Council meeting, made extremely serious and erroneous allegations and misrepresentations of the comments of those who attended the 7-27-21 Council meeting. It was reported in myedmondsnews that he said in his comments: "there was no condemnation or apology from the candidate for this extremist conduct," adding that current and former elected officials also failed to publicly condemn the actions of those gathered last week." To my knowledge, I was the only "former elected" official who attended the 7-27-21 Council meeting, so it appears that Mayor Nelson was calling me out personally in his comments. Please REPLY ALL with your assurance that the full text of this email, including the full text of my comments below, will be included in the 8-10-21 Council packet. Joan Bloom Former Edmonds City Council Member 2012-2015 From: Joan Bloom <]oanbloom@hey.com> Edmonds City Council Draft Minutes August 10, 2021 Page 21 Packet Pg. 72 7.4.a Date: Wed, Jul 28, 2021 at 9:23 AM Subject: My 7-27-2021 comments to Mayor Nelson and Council To: "publiccomment@edmondswa.gov" <publiccomment@edmondswa.gov>, "Council@edmondswa.gov" <council@edmondswa.gov>, Michael Nelson <michael.nelson@edmondswa.gov>, and Jeff Taraday <jeff@lighthouselawgroup.com> Mayor and Council, The second paragraph of the United States Declaration of Independence begins: Governments are instituted among Men, deriving their just powers from the consent of the governed... Recent actions have been taken without the consent of the governed. On the third of May, on myedmondsnews, the Mayor outlined measures to address hate, after swastikas were found on Southwest County Park trees. A measure to be instituted was: Park surveillance cameras The City is researching the placement of night vision "game cameras," on and in trails and parks in the City. The purpose of these cameras in public areas is to deter criminal behavior and to potentially aid in the apprehension of those committing crimes. Signage would be posted at entrance and egress points notifying people using the parks that, due to factors of protection and safety, those entering may be subject to surveillance. Surveillance is the chief strategy of authoritarian and fascist governments to control their citizens. Do a Web search of China and surveillance to find the current creepiest example. Mayor Nelson is moving forward with a surveillance plan to protect us. From what? Graffiti? The second action was announced by the city on July 19: a new online portal "to report incidents of bias, discrimination and hate". Ken Reidy questioned Mayor Nelson, Council member Distelhorst (who is liaison to the Diversity Commission) and Patrick Doherty regarding the representation that the Diversity Commission had recommended this action. Patrick Doherty's response was: The idea for the bias/hate reporting portal came out of preliminary discussions among Commissioners —not a formal recommendation. These discussions led me, as staff, to discuss this idea internally and we decided that it was a good idea that we could implement without further ado. We simply added to the existing reporting portal on our website a new category: "incidents of bias, discrimination and/or hate." Council member Distelhorst praised this reporting portal at the July 20 Council meeting and suggested "robust distribution out to the community." Edmonds City Council Draft Minutes August 10, 2021 Page 22 Packet Pg. 73 7.4.a Mayor Nelson and Council Member Distelhorst: you don't fight authoritarian sentiments with authoritarian pratices. Surveillance by governments is intimidation. You know who practices intimidation? Bullies, gangs and hate groups. If those in this room employ the tactics of bullies, gangs, and hate groups, you won't have to set up cameras outside this room to find them. Joan Bloom Former Edmonds City Council member 2012-2015_ Joan Bloom Edmonds is a gift. Let's show our appreciation. From: Paine, Susan <Susan.Paine@edmondswa.gov> Sent: Thursday, August 5, 2021 3:29 PM To: Joan Bloom; Public Comment (Council) <publiccomments@edmondswa.gov> Cc: Nelson, Michael <Michael.Nelson@edmondswa.gov>; Council <Council@edmondswa.gov>; Taraday, Jeff <jeff@lighthouselawgroup.com>; Doherty, Patrick <Patrick. Doherty@edmondswa.gov> Subject: Re: My 7-27-2021 comments to Mayor Nelson and Council Dear Ms. Bloom, Your comments will be in the next Council agenda packet for 8/10/2021. When we moved to virtual meetings, we added an email address for public comments. The practice is to include all the public comments received in the next packet from the end of the prior week's meeting thru the end of the next week's meeting. Sincerely, Susan Paine, (she/her) M.P.A. Edmonds City Council, position 6 425-361-8844 From: Joan Bloom <joanbloom@hey.com> Sent: Thursday, August 5, 2021 1:53 PM Edmonds City Council Draft Minutes August 10, 2021 Page 23 Packet Pg. 74 7.4.a To: Paine, Susan <Susan.Paine@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Cc: Nelson, Michael <Michael.Nelson@edmondswa.gov>; Council <Council@edmondswa.gov>; Taraday, Jeff <jeff@lighthouselawgroup.com>; Doherty, Patrick <Patrick. Doherty@edmondswa.gov> Subject: Fwd: My 7-27-2021 comments to Mayor Nelson and Council Council President Paine, I request that you personally ensure that the Council Administrative Assistant includes the full text of this email, including the full text of my 7-27-21 comment submitted on 7-28-21, below, in the 8-10-21 Council packet. On 7-28-21, 1 submitted as a public comment to "publiccomment@edmondswa.gov" (see below) the full text of my 7-27-21 comments to Council. Despite the fact that I submitted the comments the day after the Council meeting, in plenty of time to be included in Council's 8-3- 21 packet, my comments were NOT included in the packet. Mayor Nelson, in his comments at the end of the 8-3-21 Council meeting, made extremely serious and erroneous allegations and misrepresentations of the comments of those who attended the 7-27-21 Council meeting. It was reported in myedmondsnews that he said in his comments: "there was no condemnation or apology from the candidate for this extremist conduct," adding that current and former elected officials also failed to publicly condemn the actions of those gathered last week." To my knowledge, I was the only "former elected" official who attended the 7-27-21 Council meeting, so it appears that Mayor Nelson was calling me out personally in his comments. Please REPLY ALL with your assurance that the full text of this email, including the full text of my comments below, will be included in the 8-10-21 Council packet. Joan Bloom Former Edmonds City Council Member 2012-2015 From: Joan Bloom <loanbloom@hey.com> Date: Wed, Jul 28, 2021 at 9:23 AM Subject: My 7-27-2021 comments to Mayor Nelson and Council Edmonds City Council Draft Minutes August 10, 2021 Page 24 Packet Pg. 75 7.4.a To: "publiccomment@edmondswa.gov" <publiccomment@edmondswa.gov>, "Council@edmondswa.gov" <council@edmondswa.gov>, Michael Nelson <michael.nelson@edmondswa.gov>, and Jeff Taraday <jeff@lighthouselawgroup.com> Mayor and Council, The second paragraph of the United States Declaration of Independence begins: Governments are instituted among Men, deriving their just powers from the consent of the governed... Recent actions have been taken without the consent of the governed. On the third of May, on myedmondsnews, the Mayor outlined measures to address hate, after swastikas were found on Southwest County Park trees. A measure to be instituted was: Park surveillance cameras The City is researching the placement of night vision "game cameras," on and in trails and parks in the City. The purpose of these cameras in public areas is to deter criminal behavior and to potentially aid in the apprehension of those committing crimes. Signage would be posted at entrance and egress points notifying people using the parks that, due to factors of protection and safety, those entering may be subject to surveillance. Surveillance is the chief strategy of authoritarian and fascist governments to control their citizens. Do a Web search of China and surveillance to find the current creepiest example. Mayor Nelson is moving forward with a surveillance plan to protect us. From what? Graffiti? The second action was announced by the city on July 19: a new online portal "to report incidents of bias, discrimination and hate". Ken Reidy questioned Mayor Nelson, Council member Distelhorst (who is liaison to the Diversity Commission) and Patrick Doherty regarding the representation that the Diversity Commission had recommended this action. Patrick Doherty's response was: The idea for the bias/hate reporting portal came out of preliminary discussions among Commissioners —not a formal recommendation. These discussions led me, as staff, to discuss this idea internally and we decided that it was a good idea that we could implement without further ado. We simply added to the existing reporting portal on our website a new category: "incidents of bias, discrimination and/or hate." Council member Distelhorst praised this reporting portal at the July 20 Council meeting and suggested "robust distribution out to the community." Mayor Nelson and Council Member Distelhorst: you don't fight authoritarian sentiments with authoritarian pratices. Surveillance by governments is intimidation. You know who practices intimidation? Bullies, gangs and hate groups. If those in this room employ the tactics of bullies, Edmonds City Council Draft Minutes August 10, 2021 Page 25 Packet Pg. 76 7.4.a gangs, and hate groups, you won't have to set up cameras outside this room to find them. Joan Bloom Former Edmonds City Council member 2012-2015 Joan Bloom Edmonds is a gift. Let's show our appreciation. From: Cynthia Sjoblom Sent: Wednesday, August 4, 2021 1:54 PM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: SOUND THE ALARM ABOUT THE RAT PORTAL (CAPS ARE FOR EMPHASIS/NOT YELLING) SOUND THE ALARM ABOUT THE RAT PORTAL To the council and the Mayor, My email started out very differently UNTIL I listened to your comments at the very end of your meeting. Let me start out by saying "AS A WOMAN OF COLOR" since you would DEFINE ME that way and a MINORITY WOMAN .... I am absolutely beside myself about what I heard! SHAME ON THOSE OF YOU WHO CHATISED YOUR CONSTITUENTS LAST NIGHT FOR BEING UPSET WITH YOU. AGAIN, YOU FAILED to APPLY THE CODE. If you are engaging in things that insight anger in YOUR CONSTITUENTS (NOT LISTENING TO YOUR CONSTITUENTS/DOING WHAT YOU WANT) then you have NO RIGHTto JUDGE US for call you out for not doing yourjobs! This CRITISM COMES WITH THE JOB! Can't handle it, get a different job. Your constituents can tell you, "you are all like a bunch of worms........" you don't handle it by attacking back. USE SOME DECORUM. You're PUBLIC OFFICIALS.... no one said your jobs would be easy, no one said everyone would be happy with you......... BUT we will be happier if you follow your Code of Conduct and I will say it as many times as necessary until it goes across AND become part and parcel with your jobs. You chose public office, it comes with the territory. People have often come to council meetings and have exercised great restraint and have used "civility" with you and where has it gotten your constituents???? YOU ARE ABUSING YOUR POWERS!! Please Stop! LUKE-comparing "take a picture of a POTHOLE to a RAT PORTAL and "TAKE A PICTURE OF RACISM..." !!! What does that look like? I was with a friend in Downtown Edmonds last Friday Edmonds City Council Draft Minutes August 10, 2021 Page 26 Packet Pg. 77 7.4.a night. She was the color of white, I am brown, since this is how you people are categorizing us nowadays. (I did not want to bring this up but you leave me no choice) A black man sat down on a bench outside the loft and he stated to us, "Y'all better leave. In my confusion I said, "what". Again, "roll better leave". We had done nothing to warrant someone telling us to "leave". This has never happened to me in my 21 years in Edmonds. The man appeared to be perhaps intoxicated or on drugs, hard to say which. So you want me to post this on your rascist portal?? Is this the trouble YOU ARE LOOKING TO INSIGHT?. Racism doesn't just go in one direction! A young man who is Hispanic/Caucasian informed me recently he is called by other Hispanics "whitewashed", "wanna be white". He was DENIED A JOB in California by people from his own race (Hispanic) because his father is white. Please STOP acting like racism only occurs outside ones own culture. People within their own culture mine included, have JEALOUSY, RESENTMENT, BIAS AND HATRED within their own groups. Have you heard of black on black crime which occurs in Chicago repeatedly? Have you heard of Mexican gangs in California killing each other?? Now white people are being referred to as "white priviledged" by your own council members and you don't think this is racist, hateful and biased? OMG H Where am I living because this is not the Edmonds I have loved for 21 years. My neighbors to my left and across the street are Asian and I have never heard them complain about racism in Edmonds. Yet, shoving this topic of racism and reporting it, down people's throats and is bringing resentment into our community because of your RAT PORTAL. WATCH OUT CONSTITUENTS, our gov't is going to CREATE PROBLEMS that WEREN'T big in our community before and force this change to get more funding, federal, state, private donations, grants .......... BECOME LIKE SEATTLE, ADOPT THEIR POLICIES, (create the problems Seattle has!) and will PLAY THE RACE CARD to do it. CREATE RACE RIOTS AND HATRED USING A RAT PORTAL.. Let's create a portal so we can insight people to get angry at each other THEN MORE GOV'T CONTROL. NO THANK YOU! STOP WITH THE CRAZY HATEFUL RAT PORTAL. (Again, it violates the Code of Conduct). Have some of you studied it at all. Your actions indicate that you have not! I suggest you get in keeping with it. Clearly, the attorney knows nothing about constitutional rights and the right to privacy although, in his defense he did say it could or couldn't create problems. Don't you love middle of the roaders. But ultimately he caved to appease the mayor to keep the money rolling into the law firm! For those of you who didn't vote to pause this ludacris, divisive, hateful, site you truly should be voted out of office because you don't represent what WE know and love Edmonds to BE. (This is not to say there won't be some unfavorable situations) but if you truly think you will get RACISM out of EDMONDS by creating a devicive hate portal think again. It's a RIDUCLOUS OXYMORON (let's stop racism by getting people to report on others about race)! It will end in multiple lawsuits. If you dislike your constituency enough you will spend our money on such things that could have been avoided. The proof is that so many of us have repeatedly asked for you to take it down. So you were warned. That will add more money to the lawsuit that you will lose. That will all be brought up in court. Last night you had a young woman who said someone Edmonds City Council Draft Minutes August 10, 2021 Page 27 Packet Pg. 78 7.4.a posted on her and now was clearly upset and worried, wondering what she can do about it now! YOU ARE BRINGING THIS ON EDMONDS and WE don't want it! Council woman Monillas, from my observation listening to you, and from what I have heard from others, you sound angry and many people in Edmonds have stated you appear to a "bully"? Should I report their bias against you and should I report your bias against constituents since you said you were "bullied" thereby stating the crowd were "bullies"? DON'T BLAME YOUR ACTIONS on YOUR CONSTITUENTS (not following the code to treat your constituents as YOUR MOST VALUED CUSTOMER, respect your constituents so you don't have to be ACCOUNTABLE for your own behavior. That's not what the CODE OF CONDUCT SAYS about how to behave. Your constituents on the other hand, don't have to abide by a code if they believe that their "representatives" have not served their interests well. It's upsetting to me too, to say the least. I must say, I did not show up at last weeks 7/27 meeting because of a radio show as you suggested. False accusations (defames your constituents and that won't bode well in terms of service to your public) and you're not applying the CODE. If you recall, your sound bite DOWNGRADING EDMONDS was a year ago. Are you still downgrading Edmonds or can you follow the Code, "respect your citizens" and "don't say something that would reflect negatively about the City and the Services you provide"? Clearly, your constituents are NOT HAPPY with the service you have been providing. Why are you so easily amenable to vote constantly with the Mayor??? It appears you dislike us! You know that could get reported on the RAT PORTAL as bias against your constituents? (I wouldn't but others might! Why don't you stand with the voices of your constituents instead. Do you really resent us? If so, you're not following the code and you are not doing your job. Please DO NOT blame comments on an ELECTION CYCLE, it really has nothing to do with that....... it has to do with your actions and "CONDUCT". Use the right conduct and see what happens. Magic. There are a few others who Join Monillas who vote constantly with the way the Mayor votes! Laura Johnson, Luke Distelhorst, Susan Paine. This is very troubling to your constituents because it means you are putting the will of the Mayor before your constituents and he works for the people .......or at least in theory he is supposed to. Do you know that your constituents call you "The 4" because you do not use your power to distinguish what the people want! Nothing the people want can happen because you are following the wrong leader. We are at the top of the org board, remember? Why are you voting some other way? Why are you not honoring your OATH OF OFFICE to PROTECT and SERVE your constituents? Is the Mayor your constituent? Mayor Nelson, I am absolutely BEYOND DISSPOINTED that you would CALL OUT YOUR CONSTITUENTS last night! That did not score you any points from the CODE of CONDUCT regulations. YOU BLAMED YOUR CONSTITUENTS for calling out our government officials and their actions. THAT CANNOT GO ON! Your constituents have first amendment rights to say what they want, (hopefully without expletives) but .... you cannot censor that at a council meeting and you should include in the tape of the meeting, the audience reaction. That is censorship and others have a right to know how people in the room feel. Edmonds City Council Draft Minutes August 10, 2021 Page 28 Packet Pg. 79 7.4.a If there is a cancer inside the way politics is BEING CONDUCTED, then by all means we want to cut the cancer out. What might be the cancer? Possibly the way decisions are being made that do not favor the will of the people. What might the COMMUNIST remarks be about??? And for the record, I believe A Jewish man spoke about Germany and the Nazi's with children having to rat out their parents. Maybe we have people living in the community who lost their parents during the holocuast? (have you tried getting to know your constituents from the meetings or are we all a nuisance. He did not call you communist to my recollection he was stating the RAT PORTAL is communistic. Another woman spoke from Romania and she talked about her life experience living under communism. Our Edmonds government has a site for People to rat each other out and their names collected on a list to be used anyway government sees fit? Here are just a few ways the RAT PORTAL can harm others It could threaten people's daily security (now someone wants to know where the individual lives, livelihood should someone get fired from their job and now dad can't feed the family, or maybe the mother lost her job and now there is no longer a two income family. Someone going to college has now been ratted out and now the student is going to get kicked out of college because that same person told the college administration. An adolescent member gets called out on the RAT PORTAL, the father is so angry, the child now gets hit with the belt because it brought embarrassment to the family! A wife gets her name plastered on the RAT PORTAL and her husband is now angry with her because it now jeopardizes the reputation of his business. So many reports can occur from a misunderstanding or just because someone wants to get back at someone else for not good reason. If I had been in the room when somebody came up with this idea for the RAT PORTAL, I would have shut it down as an idea, in a heartbeat. Someone in your council mentioned (I didn't see who) but they thought it "might" be a good idea to think this through! There may have been more than one person but........ there's are things that no one has thought about and should have been listened to. Just get rid of the RAT PORTAL I'm hopeful that my previous email to all of you will be published in "MyEdmondsNews" for others to read. I will begin the process of sending in a certified letter to council and the Mayor as a record of violations noted in my previous email. And yes Luke these emails are of public record, I will begin to add in certified letters as well about the outrage of your citizens because you are only listening to and thanking the ones you I will also include the full text from the message posted by Shoreline BLM who mentioned they were to "fill the streets of Edmonds to counter hate at the council meetings". The purpose here is for exposing any possible coercion that may have come from inside council chambers as a way of discouraging continued participation by those who attended the week prior. For the record, you are NOT witnessing hate inside the council meeting you are witnessing anger. Edmonds City Council Draft Minutes August 10, 2021 Page 29 Packet Pg. 80 7.4.a Anger, that our voices fall on blind eyes and deaf ears about what we have to say. The public has certainly engaged with you in a polite and civil manner but have still failed to have their voices heard. For your information there were several people who did not attend after seeing that message as they refused to get involved with an agenda to thwart the will of the people. ! It appears that it could have only come from inside stating that we were "unmasked/unvaxxed". Seeing individual speakers gave no knowledge to zoom visitors that anyone in the crowd was unmasked. It was reported to me by two separate people that Ms. Monillas had photographed her constituents which seemed highly irregular and we had no knowledge what the purpose was in doing so. If it was to identify her dissenting constituents it also violates the code of conduct to "respect the citizens", be courteous, professional and use manners. Do not target your citizens in any manner because of constituency disagreement. If any person inside the chamber engaged in this encouragement it would not only be a gross violation of your oath of office to "protect and serve" but we would be looking squarely at actions that would constituent "subversion". What are the penalties for that. It's my understanding that you will reconvene on 8/5/21 to discuss newly, the biased, racist, hateful portal. I hope that all of you will take this matter very seriously and understand the potential magnitude that carries with it, to have such a site in the first place. it with the great magnitude realize it violates constitutional rights, the right to privacy, the right to free speech with retaliation (the site would be retaliatory) and ...... the site is not in keeping with your oath of office and the code of conduct. From: Kathy Brewer Sent: Wednesday, August 4, 2021 1:52 PM To: Council <Council@edmondswa.gov>; Nelson, Michael <Michael.Nelson @edmondswa.gov>; LaFave, Carolyn <Carolyn.LaFave@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: August 3 Council Meeting Thank you Vivian Olson, Diane Buckshnis and Kristiana Johnson for standing up for Edmonds citizens and our civil liberties! Shame on you, once again, Block of Four, for blocking the reasonable three and pushing your partisan agenda and supporting the wayward Mayor! Sincerely, Kathy Brewer Edmonds City Council Draft Minutes August 10, 2021 Page 30 Packet Pg. 81 7.4.a From: Cynthia Sjoblom Sent: Wednesday, August 4, 2021 1:52 PM To: Nelson, Michael <Michael.Nelson@edmondswa.gov>; Council <Council@edmondswa.gov> Cc: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: final comments from 8/3/21 meeting The Mayor Nelson and the council: My earlier email would not be complete without addressing some additional points: Mayor Nelson, your comment about "some" constituents had come from a drinking establishment prior to last weeks meeting on 7/27/21. Are we to assume that ALL people in drinking establishments only drink alcohol? I can assure this is not the case from personal experience. Therefore, it could be reminiscent of a smear tactic. We can do without that Mayor! The comment by you was out of line and not in keeping with the Code of Conduct to show professionism, and manners towards your constituents. It's not in keeping with "citizens rights" and upholding "your most valued customer". Also last night, from my observation (so it is somewhat subjective) but it bares bringing up, you seemed dismissive of a couple of our council members who were not in lockstep with your agenda and I believe that showed. The Code of Conduct also states you are to treat each other in a courteous and professional manner. There should never be a need to admonish a council member in chambers unless there is some egregious act being conducted. I know that was not the case. A bigger concern I have now as a result is how are council treated behind closed doors or private meetings. It makes me wonder if even council members fear retaliation of sorts, or intimidation and therefore they can't adequately "represent" their constituents. The way in which you expressly admonished your constituents last night about a previous meeting leads me to believe that even your council members might not feel unrestrained to speak freely and dissent from your agenda when they want to. Mayor Nelson, please allow council to represent the constituents of Edmonds freely. You also mentioned the issue of the Swastika last night 8/3/21 and I would like to point out there was NO CONCRETE DATA whatsoever of WHO put the swastika on a tree. Because we have no proof that someone of the color of white did this, (even though the action itself purposefully leads to an automatic assumption this was a person the color of white (because it was a swastika) and it's my understanding you were requesting the possibility of cameras in our parks!! I hope this is not true and Mayor Nelson, do you see an inherent danger of this kind of talk??? It is alarming and unnerving to people who have lived here a long time WITHOUT a GOVERNMENT WATCHDOG. This would be alarming to people who moved here from another country escaping communist regimes only to discover we are becoming more like the countries they fled. Ask your constituents who moved here from those countries what they think of the idea? I'm quite certain of their response since I know some. Finally in closing, I would like to comment on Laura Johnson's display of admiration for a group of individuals who showed up last evening and were summoned up to come from outside our Edmonds City Council Draft Minutes August 10, 2021 Page 31 Packet Pg. 82 7.4.a area "any city" to "fill the streets of Edmonds" as a counter -protest against Edmonds residents. These actions should not be tolerated in the future. We cannot have people from other cities dictating our politics. They are not qualified to vote and make political decisions in Edmonds and it gives the illusion by their presence that they are. Laura, even if you didn't like what your constituents said from a previous meeting, you might want to check your voting record against the citizens of Edmonds and connect the dots about why people were/are angry. If the vote you cast is NOT in the best interest of your constituents then you are representing some other agenda and that just won't do. At least one council member had the courage to try to "understand" where the constituents were coming from and thanked us appropriately. That WAS FOLLOWING THE CODE!!!!!!! I would like to ask Mayor Nelson to uphold your council members with esteem even in dissension because you are to adhere to the regulations and codes between members and while you may have some authority over council you have no right to speak in a discourteous manner to them, not in public or behind closed doors. The code exists behind closed doors too. Cynthia Sjoblom Edmonds City Council Draft Minutes August 10, 2021 Page 32 Packet Pg. 83 7.5 City Council Agenda Item Meeting Date: 08/17/2021 Approval of claim, payroll and benefit checks, direct deposit and wire payments. Staff Lead: Dave Turley Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #248393 through #248539 dated August 5, 2021 for $349,726.80 and claim checks #248540 through #248641 dated August 12, 2021 for $1,206,231.09 (re -issued checks #248608 $300.00 & #248628 $175.00). Approval of payroll direct deposit and checks #64778 through #64782 for $615,799.10, benefit checks #64783 through #64787 and wire payments of $548,989.69 for the pay period July 16, 2021 through July 31, 2021. Staff Recommendation Approval of claim, payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 08-05-21 claims 08-12-21 FrequentlyUsedProjNumbers 08-12-21 Payroll summary 08-05-21 Payroll benefits 08-05-21 Packet Pg. 84 7.5.a vchlist Voucher List Page: 08/05/2021 7:09:41AM City of Edmonds aD L 3 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account .y Amoun 0 a aD 248393 8/4/2021 076040 911 SUPPLY INC INV-2-11973 INV-2-11973 - EDMONDS PD - DUNE BALLISTIC VEST r 001.000.41.521.22.24.00 960.0( CONCEALABLE CARRIER 001.000.41.521.22.24.00 ui 93.0( TRAUMA PLATE 001.000.41.521.22.24.00 t 26.0( u BIANCHI DUTY BELT 001.000.41.521.22.24.00 59.9� SMITH&WARREN NAME PLATE 001.000.41.521.22.24.00 14.0( 10.1 % Sales Tax f° 001.000.41.521.22.24.00 116.4E o INV-2-11974 INV-2-11974 - EDMONDS PD-SHOEI >+ �a WMNS STRYKE PANT - BLACK a 001.000.41.521.70.24.00 224.9 , E 10.1 % Sales Tax 001.000.41.521.70.24.00 22.7, ,- Total: 1,517.1� �a 248394 8/4/2021 073947 A WORKSAFE SERVICE INC 308865 DRUG TESTING o DOT DRUG TESTS - PLOGER (STRI a a 111.000.68.542.90.41.00 55.0( Q Total: 55.0( N 248395 8/4/2021 070322 A&A LANGUAGE SERVICES INC 15-89708 CHUUKESE - INTERPRETER `n 0 CHUUKESE - INTERPRETER 00 001.000.23.512.50.41.01 0 170.0( V) 15-90407 CHUUKESE - INTERPRETER E CHUUKESE- INTERPRETER fd U 001.000.23.512.50.41.01 170.0( }; Total: 340.0( E 248396 8/4/2021 069798 A.M. LEONARD INC CI121222102 PM SUPPLIES: BAMBOO STAKES U PM SUPPLIES: BAMBOO STAKES Q Page: 1 Packet Pg. 85 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 2 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248396 8/4/2021 069798 A.M. LEONARD INC (Continued) 125.000.64.576.80.31.00 531.6( Tota I : 531.6( 248397 8/4/2021 065052 AARD PEST CONTROL 47745 MEADOWDALE CC PEST CONTROI MEADOWDALE CC PEST CONTROI 001.000.64.576.80.41.00 90.0( 10.4% Sales Tax 001.000.64.576.80.41.00 9.3E Total : 99.3E 248398 8/4/2021 000135 ABSCO ALARMS INC 79659 PUBLIC SAFETY - SERVICE CALL F PUBLIC SAFETY - SERVICE CALL F 001.000.66.518.30.48.00 190.0( 10.4% Sales Tax 001.000.66.518.30.48.00 19.7E Total : 209.7E 248399 8/4/2021 064088 ADT COMMERCIAL 2010551 ALARM MONITORING MEADOWDAI ALARM MONITORING CLUBHOUSE 001.000.66.518.30.42.00 188.8E FIRE INSPECTION AND MONITORI� 001.000.66.518.30.42.00 63.1.E 10.4% Sales Tax 001.000.66.518.30.42.00 19.6z Total: 271.6E 248400 8/4/2021 063862 ALPINE PRODUCTS INC TM-203488 TRAFFIC - SOLAR-1 WY YELLOW AI TRAFFIC - SOLAR-1 WY YELLOW Al. 111.000.68.542.64.31.00 1,401.1 10.4% Sales Tax 111.000.68.542.64.31.00 145.7, Total : 1,546.91 248401 8/4/2021 001528 AM TEST INC 122429 WWTP: SAMPLE #21-A008049-805C SAMPLE #21-A008049-8050 Page: 2 Packet Pg. 86 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 3 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 248401 8/4/2021 001528 AM TEST INC (Continued) 0 423.000.76.535.80.41.00 as 80.0( -0 122430 WWTP: SAMPLE #21-A008371-837E; SAMPLE #21-A008371-8375 L 423.000.76.535.80.41.00 355.0( 122435 WWTP: SAMPLE #21-A008781-878E; SAMPLE #21-A008781-8785 d 423.000.76.535.80.41.00 355.0( U 122436 WWTP: SAMPLE #21-A008909-891 C SAMPLE #21-A008909-8910 423.000.76.535.80.41.00 80.0( 122437 WWTP: SAMPLE #21-A008555-855E SAMPLE #21-A008555-8556 423.000.76.535.80.41.00 80.0( p 122579 WWTP: SAMPLE #21-A009811-9812 L-, SAMPLE #21-A009811-9812 a 423.000.76.535.80.41.00 80.0( 122580 WWTP: SAMPLE #21-A009467-946E SAMPLE #21-A009467-9468 U 423.000.76.535.80.41.00 80.0( 0 122581 WWTP: SAMPLE #21-A009685-968° Ta SAMPLE #21-A009685-9689 0 L 423.000.76.535.80.41.00 355.0( 0- Total: 1,465.0( Q 248402 8/4/2021 073573 ANIXTER 231<280113 LIBRARY - SUPPLIES N LIBRARY - SUPPLIES c 001.000.66.518.30.31.00 455.21 00 10.4% Sales Tax c 001.000.66.518.30.31.00 47.3E E Total: 502.6: R U 248403 8/4/2021 069751 ARAMARK UNIFORM SERVICES 6560000083369 WWTP: 7/28/21 UNIFORMSJOWEL Mats/Towels $47.88 + $4.99 tax = $5 °' E 423.000.76.535.80.41.00 52.81 3 lab coats @ $17.each = $0.51 + 1 Q Page: 3 Packet Pg. 87 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 248403 8/4/2021 069751 ARAMARK UNIFORM SERVICES (Continued) 656000079413 656000083374 656000083376 PO # Description/Account 423.000.76.535.80.24.00 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 10.4% Sales Tax 001.000.66.518.30.24.00 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 10.4% Sales Tax 001.000.64.576.80.24.00 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 10.4% Sales Tax 001.000.66.518.30.24.00 Total 248404 8/4/2021 078430 ARPE, INGRID 06/03/2021 JURY SERVICE/MILEAGE JURY SERVICE/MILEAGE 001.000.23.512.50.49.20 Total 248405 8/4/2021 064807 ATS AUTOMATION INC S123069 alerton system-PW alerton system-PW 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total 248406 8/4/2021 070305 AUTOMATIC FUNDS TRANSFER 121520 OUT SOURCING OF UTILITY BILLS UB Outsourcing area Printing 716 422.000.72.531.90.49.00 UB Outsourcing area Printing 716 421.000.74.534.80.49.00 7.5.a Page: 4 a� L 3 c �a Amoun N 0 a aD 1.1f 'D r U 0) 29.5E N 3.0-, 67.7f a� 7.0z �a 0 29.5E `5% M a 3.0, 194.1; U 4- 0 Ta 12.3E o L 12.3E a Q N 3,555.0( c 00 369.7, N 3,924.7: E U c 50.0E t U 50.0E Q Page: 4 Packet Pg. 88 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher Date Vendor 248406 8/4/2021 070305 AUTOMATIC FUNDS TRANSFER Voucher List City of Edmonds Invoice PO # Description/Account (Continued) UB Outsourcing area Printing 716 423.000.75.535.80.49.00 UB Outsourcing area Postage 716 421.000.74.534.80.42.00 UB Outsourcing area Postage 716 423.000.75.535.80.42.00 10.25% Sales Tax 422.000.72.531.90.49.00 10.25% Sales Tax 421.000.74.534.80.49.00 10.25% Sales Tax 423.000.75.535.80.49.00 121558 OUT SOURCING OF UTILITY BILLS UB Outsourcing area Printing 664 422.000.72.531.90.49.00 UB Outsourcing area Printing 664 421.000.74.534.80.49.00 UB Outsourcing area Printing 664 423.000.75.535.80.49.00 UB Outsourcing area Postage 664 421.000.74.534.80.42.00 UB Outsourcing area Postage 664 423.000.75.535.80.42.00 10.25% Sales Tax 423.000.75.535.80.49.00 10.25% Sales Tax 422.000.72.531.90.49.00 10.25% Sales Tax 421.000.74.534.80.49.00 121606 OUT SOURCING OF UTILITY BILLS UB Outsourcing area Printing 2,895 422.000.72.531.90.49.00 UB Outsourcing area Printing 2,895 421.000.74.534.80.49.00 7.5.a Page: 5 W L 3 c �a Amoun N 0 a m 51.6- u 144.1; N 144.1, v 5.1z m c 5.1z m c 5.2f f° 0 L �a 46.4E E 46.4E 47.8, 0 7a 139.2( o a a 139.1� Q N 4.9- ,n 0 4.7E o V) 4.7E 'E g c 202.5< t 202.5< Q Page: 5 Packet Pg. 89 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher Date Vendor 248406 8/4/2021 070305 AUTOMATIC FUNDS TRANSFER 248407 8/4/2021 001801 AUTOMATIC WILBERT VAULT CO 248408 8/4/2021 075217 BASLER, ANTHONY 248409 8/4/2021 072577 BAURECHT, MAGRIT Voucher List City of Edmonds Invoice PO # Description/Account (Continued) UB Outsourcing area Printing 2,895 423.000.75.535.80.49.00 UB Outsourcing area Postage 2,895 421.000.74.534.80.42.00 UB Outsourcing area Postage 2,895 423.000.75.535.80.42.00 10.25% Sales Tax 422.000.72.531.90.49.00 10.25% Sales Tax 421.000.74.534.80.49.00 10.25% Sales Tax 423.000.75.535.80.49.00 Total 73205 ROUGH BOX - PHILLIPS ROUGH BOX - PHILLIPS 130.000.64.536.20.34.00 63267 INTERPRETER - SPANISH INTERPRETER - SPANISH 001.000.23.512.50.41.01 63827 SPANISH - INTERPRETER SPANISH - INTERPRETER 001.000.23.512.50.41.01 HMP SUMMER CONCERT; HMP SUMMER CONCERT; Total Total ; 2021 HMP SUMMER CONCERTS M/ 2021 SUMMER CONCERTS MAILER 117.100.64.573.20.49.00 10.4% Sales Tax 117.100.64.573.20.49.00 2021 HMP SUMMER CONCERTS M/ 2021 HMP SUMMER CONCERTS M/ 117.100.64.573.20.41.00 7.5.a Page: 6 a� L 3 c �a Amoun N 0 a m 208.6f u 578.7E N 578.7E v 20.7E m c 20.7E m c 21.3c f° 2,723.3E o �a a E 627.0( 627.0( 0 7a 0 100.0( a a Q 62.5( N 162.5( c w 0 V) E 150.0( .m 15.6( c aD E t U 85.0( Q Page: 6 Packet Pg. 90 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher Date Vendor 248409 8/4/2021 072577 072577 BAURECHT, MAGRIT 248410 8/4/2021 078377 BENNETT, MICHELLE 248411 248412 248413 248414 8/4/2021 028050 BILL PIERRE FORD INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Total BENNETT - FBINAA BENNETT EXP CLAIM - FBINAA - FL PER DIEM - ORLANDO - 7/7-7/11 001.000.41.521.40.43.00 Total 792133 UNIT 284 - PARTS UNIT 284 - PARTS 511.000.77.548.68.31.10 10.25% Sales Tax 511.000.77.548.68.31.10 8/4/2021 076930 BLACKFIN TECHNOLOGIES NW INC 210701 8/4/2021 074307 BLUE STAR GAS 8/4/2021 078467 BMC EAST LLC 1260394 1261133 1262715 1263411 68803437-00 Total : WATER - SCADA SYSTEM ALARM L WATER - SCADA SYSTEM ALARM L 421.000.74.534.80.41.00 Total FLEET - AUTO PROPANE 663.20 GF FLEET - AUTO PROPANE 663.20 GF 511.000.77.548.68.34.12 FLEET - AUTO PROPANE 584.80 GF FLEET - AUTO PROPANE 584.80 GF 511.000.77.548.68.34.12 FLEET - AUTO PROPANE 649.90 GF FLEET - AUTO PROPANE 649.90 GF 511.000.77.548.68.34.12 FLEET - AUTO PROPANE 609.30 GF FLEET - AUTO PROPANE 609.30 GF 511.000.77.548.68.34.12 Total TRAFFIC - SUPPLIES TRAFFIC - SUPPLIES 111.000.68.542.64.31.00 10.4% Sales Tax 7.5.a Page: 7 aD L 3 c �a Amoun y 0 250.6( 0 U d L_ 174.5( 174.5( Y m v 86.8z m c 8.9( 95.7z 0 L �a 1,200.0( a 1,200.0( E U 4- 0 1,295.1 , > 0 a a 1,143.2E Q N Ln 1,340.2( c w 0 V) 1,257.1E E 5,035.71 Z c aD E t 3,049.5( u Q Page: 7 Packet Pg. 91 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 8 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248414 8/4/2021 078467 BMC EAST LLC (Continued) 111.000.68.542.64.31.00 317.1 f Total: 3,366.6° 248415 8/4/2021 003074 BNSF RAILWAY COMPANY 21004030 PED WALK WAY LEASE #40229033 PED WALK WAY LEASE #40229033 111.000.68.542.31.45.00 2,280.1 � Total : 2,280.1 < 248416 8/4/2021 077181 BOYER ELECTRIC CO INC 90547 F.A.C. - ELECTRICIAN TIME F.A.C. - ELECTRICIAN TIME 001.000.66.518.30.48.00 365.0( 10.4% Sales Tax 001.000.66.518.30.48.00 37.9, Total : 402.9 248417 8/4/2021 072005 BROCKMANN, KERRY 9824 YOGA 9824 ONLINE YOGA INSTRUCTION 9824 ONLINE YOGA INSTRUCTION 001.000.64.571.27.41.00 360.0( Tota I : 360.0( 248418 8/4/2021 064587 BRUNDAGE-BONE CONCRETE PUMPIN( IN108240 WWTP: PO 591 HOSE SHUT-OFF V PO 591 HOSE SHUT-OFF VALVES 423.000.76.535.80.48.00 2,451.7z Freight 423.000.76.535.80.48.00 91.9( 10.4% Sales Tax 423.000.76.535.80.48.00 264.5z Total: 2,808.1 f 248419 8/4/2021 065565 BUD CLARY FORD HYUNDAI 3MN155N155 E187WR - 2021 FORD F-150 4WD E E187WR - 2021 FORD F-150 4WD E 511.100.77.594.48.64.00 34,232.9� Total: 34,232.95 248420 8/4/2021 074714 BUELL RECREATION LLC 210153 PM: SWING SET INSTALLATION PM: SWING SET INSTALLATION Page: 8 Packet Pg. 92 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 248420 8/4/2021 074714 BUELL RECREATION LLC (Continued) 125.000.64.576.80.41.00 10.4% Sales Tax 125.000.64.576.80.41.00 Total : 248421 8/4/2021 078083 BUYCE JR, RICHARD J 9550 TRAINING 9550 ONLINE CIRCUIT TRAINING IN 9550 ONLINE CIRCUIT TRAINING IN 001.000.64.571.27.41.00 Total 248422 8/4/2021 076240 CADMAN MATERIALS INC 5775092 ROADWAY - ASPHALT, ASPHALT BI ROADWAY - ASPHALT, ASPHALT BI 111.000.68.542.31.31.00 10.1 % Sales Tax 111.000.68.542.31.31.00 Total 248423 8/4/2021 018495 CALPORTLAND COMPANY 95120873 STREET - 5.5 SK 3/8 AEA & EXP JOI STREET - 5.5 SK 3/8 AEA & EXP JOI 125.000.68.542.61.31.00 10.1 % Sales Tax 125.000.68.542.61.31.00 Total 248424 8/4/2021 073029 CANON FINANCIAL SERVICES 27026778 INV 27026778 - EDMONDS PD 7/21 -CONTRACT - 3AP01257 001.000.41.521.10.45.00 7/21 -CONTRACT - 3AP01253 001.000.41.521.10.45.00 10.4% Sales Tax 001.000.41.521.10.45.00 Total 248425 8/4/2021 003320 CASCADE MACHINERY & ELECTRIC 489949 PM: YOST POOL VACUUM SWITCH PM: YOST POOL VACUUM SWITCH 7.5.a Page: 9 Page: 9 Packet Pg. 93 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 10 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248425 8/4/2021 003320 CASCADE MACHINERY & ELECTRIC (Continued) 125.000.64.576.80.41.00 1,998.4- 10.4% Sales Tax 125.000.64.576.80.41.00 207.& Total: 2,206.2' 248426 8/4/2021 070088 CASCADIA CONSULTING GROUP 8137 DEV SVS - PROF SERVICES Cascadia Consulting Group- 001.000.62.524.10.41.00 1,515.0( Total : 1,515.0( 248427 8/4/2021 077735 CENTRAL PAVING LLC 141429 - REFUND OVERLAY PROGRAM HYDRANT ME Overlay Program - Hydrant Meter Der 421.000.245.110 950.0( Total : 950.0( 248428 8/4/2021 003510 CENTRAL WELDING SUPPLY LY303189 FLEET - SUPPLIES FLEET - SUPPLIES 511.000.77.548.68.31.20 71.7E 10.5% Sales Tax 511.000.77.548.68.31.20 7.5z Total : 79.3: 248429 8/4/2021 069457 CITY OF EDMONDS INV-41 E21 DA PERMIT FEES ENG2021-025 E21 DA PERMIT FEES- 126.000.68.595.61.41.00 189.0( E21 DA PERMIT FEES- 422.000.72.594.31.41.00 111.0( Tota I : 300.0( 248430 8/4/2021 063902 CITY OF EVERETT I21003731 WATER QUALITY LAB ANALYSIS WATER QUALITY LAB ANALYSIS 421.000.74.534.80.41.00 1,287.0( Tota I : 1,287.0( 248431 8/4/2021 077126 CLIFTONLARSONALLEN LLP 2961925 PROFESSIONAL SERVICES & TECF PROFESSIONAL SERVICES & TECF Page: 10 Packet Pg. 94 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher Date Vendor 248431 8/4/2021 077126 CLIFTONLARSONALLEN LLP 248432 8/4/2021 076321 CM HEATING INC 248433 8/4/2021 070323 COMCAST BUSINESS 248434 8/4/2021 076107 COMPASS HEALTH 248435 8/4/2021 065683 CORRY'S FINE DRY CLEANING Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.23.512.50.41.00 MILEAGE REIMBURSEMENT 001.000.23.512.50.41.00 Tota I : BLD2021-1012 REFUND -PERMIT FEES BLD2021-1012- 001.000.257.620 PLN2021-0024 REFUND - PERMIT FEES BLD2021-0979- 001.000.257.620 Tota I : 8498310300732547 PUBLIC WRKS - DIGITAL CABLE Public Works - 7110 210th S SW 001.000.65.518.20.42.00 Public Works - 7110 210th S SW 111.000.68.542.90.42.00 Public Works - 7110 210th S SW 421.000.74.534.80.42.00 Public Works - 7110 210th S SW 423.000.75.535.80.42.00 Public Works - 7110 210th S SW 511.000.77.548.68.42.00 Total 601638079-001-0006 COMPASS HEALTH BL REFUND BL Refund 001.000.257.620 Tota I : JULY 2021 JULY 2021 - EDMONDS PD JULY 2021 DRY CLEANING CHARGI 001.000.41.521.22.24.00 Tota I : 7.5.a Page: 11 Page: 11 Packet Pg. 95 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher Date Vendor 248436 8/4/2021 078431 CRAWFORD, MARIA 248437 8/4/2021 005965 CUES INC Voucher List City of Edmonds Invoice 06/03/2021 589244 589736 591744 591812 MC017157 PO # Description/Account JURY SERVICE/MILEAGE JURY SERVICE/MILEAGE 001.000.23.512.50.49.20 Total SEWER - PARTS (RETURNED) SEWER - PARTS (RETURNED) 423.000.75.535.80.31.00 Freight 423.000.75.535.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 SEWER - PARTS/ CABLE ASSEMBL SEWER - PARTS/ CABLE ASSEMBL 423.000.75.535.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 SEWER - PARTS SEWER - PARTS 423.000.75.535.80.31.00 Freight 423.000.75.535.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 SEWER - PARTS SEWER - PARTS 423.000.75.535.80.31.00 Freight 423.000.75.535.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 SEWER - PARTS (RETURNED) SEWER - PARTS (RETURNED) 423.000.75.535.80.31.00 F Freight 423.000.75.535.80.31.00 7.5.a Page: 12 a� L 3 c �a Amoun N 0 a m 11.6E u 11.6f .L N m 361.8E 15.1E a� 39.2 - �a 0 290.0E �a a 30.1, U 39.9( o 0 9.5( o a a 5.1� Q N 356.4E o 00 0 24.8 , 39.6E 12 c a� -361.8E t U -15.1E Q Page: 12 Packet Pg. 96 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 13 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248437 8/4/2021 005965 CUES INC (Continued) 10.4% Sales Tax 423.000.75.535.80.31.00 -39.2- Tota I : 795.7E 248438 8/4/2021 077437 DASH MEDICAL GLOVES INC INV1240092 INV1240092 - EDMONDS PD 1 CASE BLACK NITRILE GLOVES - 001.000.41.521.22.31.00 209.9( 1 CASE BLACK NITRILE GLOVES - ; 001.000.41.521.22.31.00 209.9( 10.4% Sales Tax 001.000.41.521.22.31.00 43.6E Tota I : 463.4E 248439 8/4/2021 074444 DATAQUEST LLC 15612 JULY BACKGROUND CHECKS JULY BACKGROUND CHECKS 001.000.22.518.10.41.00 1,606.4.E Total : 1,606.4° 248440 8/4/2021 047450 DEPT OF INFORMATION SERVICES 90112021060030 CUSTOMER ID# D200-0 SWV#0098 Scan Services for June 2021 512.000.31.518.88.42.00 285.0( 90112021070030 CUSTOMER ID# D200-0 SWV#0098 Scan Services for July 2021 512.000.31.518.88.42.00 285.0( Total : 570.0( 248441 8/4/2021 078419 DIAMOND PARKING WF015 07.2021 306 MAIN STREET PARKING RENT/ 306 MAIN STREET PARKING RENT/ 001.000.61.558.70.49.00 3,210.0( Total : 3,210.0( 248442 8/4/2021 064531 DINES, JEANNIE 21-4104 CITY COUNCIL MEETING MINUTES council minutes 7/27 001.000.25.514.30.41.00 428.4( Tota I : 428.4( Page: 13 Packet Pg. 97 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 14 a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 248443 8/4/2021 076172 DK SYSTEMS 28312 FIRE STATION 16 - LABOR & MATEF 0 m FIRE STATION 16 - LABOR & MATEF 001.000.66.518.30.48.00 519.2E u 10.4% Sales Tax L 001.000.66.518.30.48.00 54.0( 28340 LIBRARY - LABOR LIBRARY - LABOR 001.000.66.518.30.48.00 t 150.0( U 10.4% Sales Tax 001.000.66.518.30.48.00 15.6( c Total : 738.8E M 248444 8/4/2021 076610 EDMONDS HERO HARDWARE 2309 FAC MAINT - SHOP SUPPLIES FAC MAINT - SHOP SUPPLIES o 001.000.66.518.30.31.00 22.8, ">, 10.4% Sales Tax a 001.000.66.518.30.31.00 2.3£ 2439 FAC MAINT - RATCHET WRENCH & FAC MAINT - RATCHET WRENCH & U 001.000.66.518.30.31.00 52.3� o 10.4% Sales Tax 7a 001.000.66.518.30.31.00 5.4E o 2454 CITY HALL - SUPPLIES a CITY HALL - SUPPLIES Q 001.000.66.518.30.31.00 14.9� 10.4% Sales Tax N 001.000.66.518.30.31.00 1.5E o 2457 PM: FOAM ROLLERS, PAINT TRAYS c PM: FOAM ROLLERS, PAINT TRAYS 001.000.64.576.80.31.00 17.5E . 10.4% Sales Tax 001.000.64.576.80.31.00 1.8, }; 2459 PM: SPRAY PAINT, TAPE, STRAPS a� PM: SPRAY PAINT, TAPE, STRAPS t 001.000.64.576.80.31.00 17.5, 10.4% Sales Tax Q Page: 14 Packet Pg. 98 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 248444 8/4/2021 076610 EDMONDS HERO HARDWARE (Continued) 2476 2477 2478 2484 2486 248445 8/4/2021 008705 EDMONDS WATER DIVISION 3-07490 PO # Description/Account 001.000.64.576.80.31.00 PM: NUTS, BOLTS, MEMO BOOK PM: NUTS, BOLTS, MEMO BOOK 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 F.A.C. - SUPPLIES F.A.C. - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 F.A.C. - SUPPLIES F.A.C. - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 PM: NUTS, BOLTS, BATTERY, SPRA PM: NUTS, BOLTS, BATTERY, SPRA 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM: BOLT CUTTER, JOINT SET, PR( PM: BOLT CUTTER, JOINT SET, PR( 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM: PVC PLUG PM: PVC PLUG 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total HAINES WHARF PARK DRINKING F HAINES WHARF PARK DRINKING F 7.5.a Page: 15 a� L 3 c �a Amoun N 0 a aD 1.8< 'D U m L 13.7E N 1.4; v 20.31 (D a� 2.1, �a 0 25.7E `5% M a 2.6E U 45 31.0� 0 Ta 3.2' o a a Q 52.5E N W) 5.4, c w 0 0 8.3 •E M 0.8 , 306.1E a� E t U �a Q Page: 15 Packet Pg. 99 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 16 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248445 8/4/2021 008705 EDMONDS WATER DIVISION (Continued) 001.000.64.576.80.47.00 109.8, 3-38565 SPRINKLER FOR RHODIES 18410 c SPRINKLER FOR RHODIES 18410 c 001.000.64.576.80.47.00 53.91 Tota I : 163.7E 248446 8/4/2021 075200 EDUARDO ZALDIBAR 62470 INTERPRETER - SPANISH INTERPRETER - SPANISH 001.000.23.512.50.41.01 100.0( 63872 INTERPRETER - SPANISH INTERPRETER - SPANISH 001.000.23.512.50.41.01 100.0( Tota I : 200.0( 248447 8/4/2021 078432 EVANS, KAREN RAGNA 06/03/2021 JURY SERVICE/MILEAGE JURY SERVICE/MILEAGE 001.000.23.512.50.49.20 22.6� Tota I : 22.65 248448 8/4/2021 009350 EVERETT DAILY HERALD EDH932907 PLANNING - LEGALAD NOA PH WWTP- 001.000.62.558.60.41.40 110.6( Total : 110.6( 248449 8/4/2021 078433 EVERT, BRIAN D 06/03/2021 JURY SERVICE/MILEAGE JURY SERVICE/MILEAGE 001.000.23.512.50.49.20 23.1 Total : 23.1 248450 8/4/2021 078434 FIKSE, GARY E 06/03/2021 JURY SERVICE/MILEAGE JURY SERVICE/MILEAGE 001.000.23.512.50.49.20 13.7( Total: 13.7( 248451 8/4/2021 078409 FOLK VOICE BAND WMS AGES WALKABLE MAIN STREET PERFOF WALKABLE MAIN STREET PERFOF Page: 16 Packet Pg. 100 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher Date Vendor 248451 8/4/2021 078409 FOLK VOICE BAND 248452 8/4/2021 071467 GATEWAY PET MEMORIAL Voucher List City of Edmonds Invoice (Continued) WA70014-1-0047 248453 8/4/2021 072585 GLOBAL EQUIPMENT COMPANY INC 117870071 248454 8/4/2021 071759 GRANICH ENGINEERED PRODUCTS GI-0302277 248455 8/4/2021 076542 GRANICUS 142456 248456 8/4/2021 074722 GUARDIAN SECURITY SYSTEMS 1147752 PO # Description/Account 001.000.64.571.22.41.00 Total : WA70014-1-0047 - EDMONDS PD DISPOSAL OF TWO ANIMAL REMAI 001.000.41.521.70.41.00 Total FAC MAINT - AIR CARE BIO AIR SCI FAC MAINT - AIR CARE BIO AIR SCI 001.000.66.518.30.35.00 Freight 001.000.66.518.30.35.00 10.5% Sales Tax 001.000.66.518.30.35.00 Total WWTP: PO 594 NON -CLOG PUMP F PO 594 NON -CLOG PUMP REPAIR 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total CIVIC STREAMING, AGENDA & MIN civic streaming and agenda and minu 001.000.25.514.30.41.00 10.4% Sales Tax 001.000.25.514.30.41.00 Total OLD PW - SECURITY OLD PW - SECURITY 001.000.66.518.30.48.00 7.5.a Page: 17 Page: 17 Packet Pg. 101 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 18 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248456 8/4/2021 074722 GUARDIAN SECURITY SYSTEMS (Continued) 001.000.66.518.30.48.00 5.7< Total: 60.7: 248457 8/4/2021 078435 HALE, BENJAMIN 06/03/2021 JURY SERVICE/MILEAGE JURY SERVICE/MILEAGE 001.000.23.512.50.49.20 12.9- Total : 12.91 248458 8/4/2021 012900 HARRIS FORD INC FOCS541929 UNIT 397 - LABOR UNIT 397 - LABOR 511.000.77.548.68.48.00 194.2E 10.5% Sales Tax 511.000.77.548.68.48.00 20.4( Total : 214.6E 248459 8/4/2021 010900 HD FOWLER CO INC I5797308 WATER - PARTS WATER - PARTS 421.000.74.534.80.31.00 6,888.0( 10.4% Sales Tax 421.000.74.534.80.31.00 716.3E 15847756 SEWER - PARTS SEWER - PARTS 423.000.75.535.80.31.00 228.4E 9.0% Sales Tax 423.000.75.535.80.31.00 20.5E 15849257 WATER - PARTS WATER - PARTS 421.000.74.534.80.31.00 275.8( 10.4% Sales Tax 421.000.74.534.80.31.00 28.6� 15849258 WATER - INVENTORY & PARTS WATER - INVENTORY 1" METER SE 421.000.74.534.80.34.20 4,979.8z WATER - PARTS 421.000.74.534.80.31.00 1,574.3z Page: 18 Packet Pg. 102 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher Date Vendor 248459 8/4/2021 010900 HD FOWLER CO INC 248460 248461 248462 248463 8/4/2021 078447 HERSHEY, ALYSSA 8/4/2021 013500 HINGSON, ROBERT Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 10.4% Sales Tax 421.000.74.534.80.34.20 10.4% Sales Tax 421.000.74.534.80.31.00 Tota I : 6/21 /21 ATTENDANT 6/21 /21 OUTDOOR VOLLEYBALL AT 6/21 /21 OUTDOOR VOLLEYBALL AT 001.000.64.571.25.41.00 7/12-7/26 ATTENDANT 7/12-7/26 OUTDOOR VOLLEYBALL) 7/12-7/26 OUTDOOR VOLLEYBALL) 001.000.64.571.25.41.00 Tota I : 44 REIMBURSMENT REIMBURSEMENT 009.000.39.517.20.29.00 REIMBURSMENT 009.000.39.517.20.23.00 8/4/2021 067862 HOME DEPOT CREDIT SERVICES 2520004 8/4/2021 061013 HONEY BUCKET 4614700 0552219625 Total WWTP: PO 487 PIPE REPAIR TAPE PO 487 PIPE REPAIR TAPE KIT - pic 423.000.76.535.80.31.00 10.3% Sales Tax 423.000.76.535.80.31.00 WWTP: PO 366 RUST REMOVER PO 366 RUST REMOVER - picked uK 423.000.76.535.80.31.00 10.3% Sales Tax 423.000.76.535.80.31.00 Total FRANCES ANDERSON CENTER HC FRANCES ANDERSON CENTER HC 7.5.a Page: 19 a� L 3 c �a Amoun N 0 a m 517.9( u L 163.7< 15,393.6, m z v 48.0( a� 192.0( 240.0( o 0 �a a 2,850.0( •� 20.5' c 2,870.5, 0 a a 11.9E Q N 1.2' Ln 0 00 0 22.9, E 2.3, 38.5: c aD E t U �a Q Page: 19 Packet Pg. 103 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 248463 8/4/2021 061013 HONEY BUCKET (Continued) 001.000.64.576.80.45.00 Tota I : 248464 8/4/2021 075966 HULBERT, CARRIE BID-0721 ED BID/ED! PROGRAM MANAGER JUL` BID/ED! PROGRAM MANAGER JUL` 140.000.61.558.70.41.00 Total 248465 8/4/2021 076488 HULBERT, MATTHEW STIEG ED2021-07 BID/ED! PHOTOGRAPHY JULY 2021 BID/ED! PHOTOGRAPHY JULY 2021 140.000.61.558.70.41.00 Tota I : 248466 8/4/2021 078466 HUSTLE BASKETBALL LLC 9905 9906 9908 9905 9906 9908 HUSTLE BASKETBI 9905 HUSTLE BASKETBALL SUMMI 001.000.64.571.25.41.00 9906 HUSTLE BASKETBALL SUMMI 001.000.64.571.25.41.00 9908 HUSTLE BASKETBALL SUMMI 001.000.64.571.25.41.00 Total 248467 8/4/2021 069733 ICONIX WATERWORKS INC U2116020593 WATER - INVENTORY& PARTS WATER - INVENTORY 421.000.74.534.80.34.20 WATER - PARTS 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.34.20 10.4% Sales Tax 421.000.74.534.80.31.00 U2116024808 WATER - INVENTORY& PARTS WATER - PARTS 421.000.74.534.80.31.00 WATER - INVENTORY 7.5.a Page: 20 a� L 3 c �a Amoun N 0 a m 240.3f 240.3: m L_ N 2,766.6 2,766.6, m c d 600.0( -a 600.0( 0 L �a 105.0( a E 70.0( 1,260.0( o 1,435.0( 0 Q a Q 718.6E N W) 3,512.7( Go 0 74.7, E 365.3, c aD 372.7, t U M Q Page: 20 Packet Pg. 104 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher Date Vendor 248467 8/4/2021 069733 ICONIX WATERWORKS INC Voucher List City of Edmonds Invoice (Continued) U2116031414 U2116031416 U2116035436 248468 8/4/2021 078450 IDEMIA IDENTITY & SECURITY USA 139579 PO # Description/Account 421.000.74.534.80.34.20 10.4% Sales Tax 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.34.20 WATER - PARTS WATER - PARTS 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 WATER - INVENTORY & PARTS WATER - INVENTORY/ RESETTER 421.000.74.534.80.34.20 WATER - PARTS 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.34.20 10.4% Sales Tax 421.000.74.534.80.31.00 WATER - INVENTORY/ RESETTER 10.4% Sales Tax 421.000.74.534.80.34.20 WATER - INVENTORY/ RESETTER 421.000.74.534.80.34.20 Total INV 139579 - CUST ED140 - EDMON FINGER PRINT DEVICES W/EXTRA 001.000.41.521.22.35.00 DEVICE SLEEVES 001.000.41.521.22.35.00 10.4% Sales Tax 001.000.41.521.22.35.00 Total 7.5.a Page: 21 a� L 3 c �a Amoun y 0 a aD 891.0E 'D r U d 38.7E 92.6E m t 477.4, m c 49.6,1 M c �a 2,409.9E 0 L 535.8( a E 250.6< .� U 4- 55.7, 0 7a 0 L 158.6E a Q 1,525.9, 11,530.4° Ln w 0 2,300.0( . R 45.0( c aD 243.8E E 2,588.8f u M Q Page: 21 Packet Pg. 105 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 248469 8/4/2021 014940 INTERSTATE BATTERY SYSTEMS 300-10089500 FLEET -SUPPLIES/ TIES, ELECTRI( FLEET -SUPPLIES/ TIES, ELECTRI( 511.000.77.548.68.31.20 10.4% Sales Tax 511.000.77.548.68.31.20 Tota I : 248470 8/4/2021 077390 ISHIGAKI USA LTD 1535 WWTP: PO 544 SITE GLASS WIPEF PO 544 SITE GLASS W IPER ASSEry 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 Tota I : 248471 8/4/2021 075062 JAMESTOWN NETWORKS 6564 FIBER OPTICS INTERNET CONNEC Aug-2021 Fiber Optics Internet 512.000.31.518.87.42.00 10.4% Sales Tax 512.000.31.518.87.42.00 Total 248472 8/4/2021 076136 JEFF ANDERSON 08012021 SUMMER 2021 CAMPAIGN FLYER E SUMMER 2021 CAMPAIGN FLYER E 001.000.61.558.70.41.00 08012021 Summer 2021 EDMONDS SUMMER 2021 CAMPAG EDMONDS SUMMER 2021 CAMPAG 001.000.61.558.70.41.00 BID-07302021 BID/ED! DESIGN WORK FOR LOVIN BID/ED! DESIGN WORK FOR LOVIN 140.000.61.558.70.41.00 Tota I : 248473 8/4/2021 078436 JYOTI, MANISH 06/03/2021 JURY SERVICE/MILEAGE JURY SERVICE/MILEAGE 001.000.23.512.50.49.20 Tota I : 7.5.a Page: 22 a� L 3 c �a Amoun N 0 a m 38.5( u L 4.0( 42.5( m v 2,953.01 a� 106.9E 3,060.0, 0 �a a 590.0( 61.3E U 651.3E c Ta 0 a 350.0( Q N 700.0( Ln 0 00 0 1,750.0( E 2,800.0( 'R c aD 29.4' t 29.41 'M Q Page: 22 Packet Pg. 106 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 23 a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 248474 8/4/2021 072101 KCR MEDIA GROUP INC 11876 E20CE TRANSLATION SERVICES 0 m E20CE TRANSLATION SERVICES 112.000.68.595.33.41.00 290.0( u Total: 290.0( •` 248475 8/4/2021 066489 KENT D BRUCE CO LLC 8888 UNIT 96 - PARTS N UNIT 96 - PARTS 511.000.77.548.68.31.10 36.4E r Freight 511.000.77.548.68.31.10 11.0E 10.4% Sales Tax 511.000.77.548.68.31.10 4.9z Total: 52.4( 248476 8/4/2021 071137 KIDZ LOVE SOCCER 9791 9792 SOCCER 9791 9792 KIDZ LOVE SOCCER INS 9791 KIDZ LOVE SOCCER INSTRU( a 001.000.64.571.25.41.00 748.8( 9792 KIDZ LOVE SOCCER INSTRU( 001.000.64.571.25.41.00 748.8E U 9793 9794 SOCCER 9793 9794 KIDZ LOVE SOCCER INS c 9793 KIDZ LOVE SOCCER INSTRU( Ta 001.000.64.571.25.41.00 748.8( p 9794 KIDZ LOVE SOCCER INSTRU( a 001.000.64.571.25.41.00 811.2( Q 9795 SOCCER 9795 KIDZ LOVE SOCCER INSTRU( v 9795 KIDZ LOVE SOCCER INSTRU( 001.000.64.571.25.41.00 686.4( c Total : 3,744.0( 00 0 248477 8/4/2021 017050 KWICK'N KLEEN CAR WASH 06252021-01 INV 06252021-01 - EDMONDS PD E MARCH 2O21 CAR WASH CHARGE; R 001.000.41.521.22.48.00 141.9E APRIL 2021 CAR WASH CHARGES c 001.000.41.521.22.48.00 116.6- E MAY 2021 CAR WASH CHARGES 001.000.41.521.22.48.00 136.8E Q Page: 23 Packet Pg. 107 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 24 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248477 8/4/2021 017050 KW ICK'N KLEEN CAR WASH (Continued) 06252021-02 MARCH, APRIL & MAY 2021 - CAR V MARCH, APRIL & MAY 2021 - CAR V 511.000.77.548.68.49.00 55.7, 07142021-01 INV 07142021-01 - EDMONDS PD JUNE 2021 CAR WASH CHARGES 001.000.41.521.22.48.00 152.1( 07142021-02 JUNE 2021 CAR WASH CHARGES JUNE 2021 CAR WASH CHARGES 511.000.77.548.68.49.00 5.0 , Total : 608.4( 248478 8/4/2021 078437 LAMB, SKYLER HARRISON 06/03/2021 JURY SERVICE/MILEAGE JURY SERVICE/MILEAGE 001.000.23.512.50.49.20 17.7< Total : 17.7; 248479 8/4/2021 067306 LERN 17838 2021 MEMBERSHIP 2021 MEMBERSHIP 001.000.64.571.22.49.00 395.0( Tota I : 395.0( 248480 8/4/2021 018980 LYNNWOOD HONDA 5085279 ROADWAY - SPARK PLUG & AIR CL ROADWAY - SPARK PLUG & AIR CL 111.000.68.542.31.31.00 14.6� 10.4% Sales Tax 111.000.68.542.31.31.00 1.5< 5085280 PM SUPPLIES: ROTARY BLADES PM SUPPLIES: ROTARY BLADES 001.000.64.576.80.31.00 62.3E 10.4% Sales Tax 001.000.64.576.80.31.00 6.4� Total : 85.0 j 248481 8/4/2021 074263 LYNNWOOD WINSUPPLY CO 046583 01 PM: IRRIGATION SUPPLIES PM: IRRIGATION SUPPLIES Page: 24 Packet Pg. 108 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 25 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248481 8/4/2021 074263 LYNNWOOD WINSUPPLYCO (Continued) 001.000.64.576.80.31.00 621.4� 10.4% Sales Tax 001.000.64.576.80.31.00 64.61' 046810 01 PM: IRRIGATION SUPPLIES PM: IRRIGATION SUPPLIES 001.000.64.576.80.31.00 595.0E 10.4% Sales Tax 001.000.64.576.80.31.00 61.8� Total : 1,343.0E 248482 8/4/2021 077850 MAGUIRE, KIMBERLY D WMS MAGUIRE WALKABLE MAIN STREET PERFOF WALKABLE MAIN STREET PERFOF 001.000.64.571.22.41.00 275.0( Tota I : 275.0( 248483 8/4/2021 078345 MANTLE CLOTHING INV-00317 INV-00317 - EDMONDS PD MOD 1 BLACK PANTS - M 001.000.41.521.23.24.00 265.0( 10.4% Sales Tax 001.000.41.521.23.24.00 27.5E INV-00474 INV-00474 - CUST 2355-001 -EDMOI MANTLE RAIN JACKET - BLK - L 001.000.41.521.23.24.00 380.0( MANTLE RAIN JACKET - BLK - M 001.000.41.521.23.24.00 380.0( 10.4% Sales Tax 001.000.41.521.23.24.00 79.0z Total : 1,131.6( 248484 8/4/2021 077076 MAYLOR, UNEEK 07/11/2021 CONF EXPENSES CONF EXPENSES 001.000.23.512.50.43.00 271.0( Total: 271.0( 248485 8/4/2021 020900 MILLERS EQUIP & RENT ALL INC 355838 PM: STARTER ROPE Page: 25 Packet Pg. 109 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 26 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 248485 8/4/2021 020900 MILLERS EQUIP & RENT ALL INC (Continued) PM: STARTER ROPE 001.000.64.576.80.31.00 73.4� 10.4% Sales Tax 001.000.64.576.80.31.00 7.6z Total: 81.1: 248486 8/4/2021 020900 MILLERS EQUIP & RENTALL INC 355086 STREET - BLADE & LOOP HANDLE STREET - BLADE & LOOP HANDLE 111.000.68.542.71.31.00 30.4, 10.4% Sales Tax 111.000.68.542.71.31.00 3.1 , Tota I : 33.6z 248487 8/4/2021 076264 MONO ROOFTOP SOLUTIONS 26189 F.A.C. - ROOF CLEANING REPAIRS F.A.C. - ROOF CLEANING REPAIRS 001.000.66.518.30.48.10 5,750.0( 10.4% Sales Tax 001.000.66.518.30.48.10 598.0( Total : 6,348.0( 248488 8/4/2021 072746 MURRAYSMITH INC 20-2967.00-7 EOJB SERVICES THRU 6/30/21 EOJB SERVICES THRU 6/30/21 421.000.74.594.34.41.00 11,793.9( Total : 11,793.9( 248489 8/4/2021 064570 NATIONAL SAFETY INC 0623748-IN STORM - PARTS/ RUBBER NIPPLE STORM - PARTS/ RUBBER NIPPLE 422.000.72.531.40.31.00 360.0( 10.4% Sales Tax 422.000.72.531.40.31.00 37.4z Total : 397.4z 248490 8/4/2021 070855 NAVIA BENEFIT SOLUTIONS 10367493 JULY GOCOMMUTER FEES JULY GOCOMMUTER FEES 001.000.22.518.10.41.00 25.0( Page: 26 Packet Pg. 110 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 27 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248490 8/4/2021 070855 NAVIA BENEFIT SOLUTIONS (Continued) 10367494 JULY FSA FEES 47 PARTICIPANTS 001.000.22.518.10.41.00 195.0E Total: 220.0° 248491 8/4/2021 078438 NEILL, GEORGIA SHERIDAN 06/03/2021 JURY SERVICE/MILEAGE JURY SERVICE/MILEAGE 001.000.23.512.50.49.20 24.7( Total : 24.7( 248492 8/4/2021 024302 NELSON PETROLEUM 0769539-IN FLEET - FILTERS FLEET - FILTERS 511.000.77.548.68.34.40 79.6E 10.4% Sales Tax 511.000.77.548.68.34.40 8.2� Total : 87.9' 248493 8/4/2021 025217 NORTH SOUND HOSE & FITTINGS N034533 FLEET - PARTS FLEET - PARTS 511.000.77.548.68.31.20 51.2E 9.8% Sales Tax 511.000.77.548.68.31.20 5.0' Total : 56.31 248494 8/4/2021 072739 O'REILLYAUTO PARTS 3685-107623 FLEET- PARTS (RETURNED) FLEET - PARTS (RETURNED) 511.000.77.548.68.31.10 11.4� 10.4% Sales Tax 511.000.77.548.68.31.10 1.1 � 3685-108530 FLEET - PARTS RETURNED G FLEET - PARTS RETURNED 511.000.77.548.68.31.10 -11.4� 10.5% Sales Tax 511.000.77.548.68.31.10 -1.2- 3685-136492 UNIT 10 - PARTS (RETURNED) Page: 27 Packet Pg. 111 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher Date Vendor 248494 8/4/2021 072739 O'REILLYAUTO PARTS Voucher List City of Edmonds Invoice PO # Description/Account (Continued) UNIT 10 - PARTS (RETURNED) 511.000.77.548.68.31.10 10.5% Sales Tax 511.000.77.548.68.31.10 3685-136607 UNIT 10 - PARTS (RETURNED) UNIT 10 - PARTS (RETURNED) 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 3685-136636 UNIT 10 - PARTS RETURNED UNIT 10 - PARTS RETURNED 511.000.77.548.68.31.10 10.5% Sales Tax 511.000.77.548.68.31.10 3685-138936 FLEET - PARTS RETURNED FLEET - PARTS RETURNED 511.000.77.548.68.31.10 10.5% Sales Tax 511.000.77.548.68.31.10 3685-138948 UNIT 35 - PARTS/ AIR FILTER UNIT 35 - PARTS/ AIR FILTER 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 3685-139647 UNIT 130 - PARTS/ FILTERS UNIT 130 - PARTS/ FILTERS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 3685-140698 UNIT 95 - PARTS/ RED LED LIGHT UNIT 95 - PARTS/ RED LED LIGHT 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 7.5.a Page: 28 a� L 3 c �a Amoun N 0 a m 143.8, u L 15.1( N m z 181.3, u 18.8E c a� c 143.8, 0 -15.1( >+ M a E -181.3, .� 19.0, 0 Ta 0 L 12.1( a Q 1.2E N Ln 0 23.3E c 2.4( E c 16.7, E t 1.7, Q Page: 28 Packet Pg. 112 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher Date Vendor 248494 8/4/2021 072739 O'REILLYAUTO PARTS Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 3685-140734 UNIT 502 - PARTS/ FILTER UNIT 502 - PARTS/ FILTER 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 3685-141866 UNIT 35 - PARTS/ MARKER LIGHT UNIT 35 - PARTS/ MARKER LIGHT 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 3685-141998 UNIT 80 - PARTS/ OIL FILTER UNIT 80 - PARTS/ OIL FILTER 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 3685-142006 UNIT 14 - PARTS/ FILTER UNIT 14 - PARTS/ FILTER 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 3685-148995 FLEET - PARTS (RETURNED) FLEET - PARTS (RETURNED) 511.000.77.548.68.31.10 10.5% Sales Tax 511.000.77.548.68.31.10 3685-148998 FLEET - PARTS RETURNED FLEET - PARTS RETURNED 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 3685-148999 FLEET - PARTS (RETURNED) FLEET - PARTS (RETURNED) 511.000.77.548.68.31.10 10.5% Sales Tax 7.5.a Page: 29 a� L 3 c �a Amoun N 0 a m U m 13.8-, 1.4z Y m 14.3z m c 1.4� c �a 11.5: 0 L 1.2( a E 16.5< u 0 1.7, > 0 L Q a 11.4� Q 1.2- 0 00 0 11.4� E 2 U c a� 181.3, E U �a Q Page: 29 Packet Pg. 113 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher Date Vendor 248494 8/4/2021 072739 O'REILLYAUTO PARTS 248495 8/4/2021 064951 OTIS ELEVATOR CO 248496 8/4/2021 002203 OWEN EQUIPMENT COMPANY 248497 8/4/2021 069873 PAPE MACHINERY INC 248498 8/4/2021 070962 PAULSONS TOWING INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 511.000.77.548.68.31.10 3685-149000 FLEET - PARTS RETURNED FLEET - PARTS RETURNED 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total 100400453179 PW ELEVATOR MAINT SVC CONTR PW ELEVATOR MAINT SVC CONTR 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Tota I : 00102699 E190EQ - TRAILER E190EQ - TRAILER 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 Tota I : 12881026 UNIT 117 - PARTS/ V-BELT & GEAR UNIT 117 - PARTS/ V-BELT & GEAR 511.000.77.548.68.31.10 9.2% Sales Tax 511.000.77.548.68.31.10 Tota I : 4820 INV 4820 - CS 20-28343 -EDMONDS TOW GOLD NISSAN - CS 20-28343 001.000.41.521.22.41.00 10.5% Sales Tax 001.000.41.521.22.41.00 Tota I : 7.5.a Page: 30 Page: 30 Packet Pg. 114 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 248499 8/4/2021 074793 PETDATA INC 9801 INV 9801 - JUNE 2021 - EDMONDS 1 36 1 YR PET LICENSES @ $4.20EA 001.000.41.521.70.41.00 1 REPLACEMENT TAG 001.000.41.521.70.41.00 Tota I : 248500 8/4/2021 078439 PICASSO, KELLEYANNE 06/03/2021 JURY SERVICE/MILEAGE JURY SERVICE/MILEAGE 001.000.23.512.50.49.20 Total 248501 8/4/2021 070431 PITNEYBOWES EASYPERMIT POSTAGE 8000 9090 0618 6873 POSTAGE postage 001.000.25.514.30.42.00 Total 248502 8/4/2021 072384 PLAY-WELLTEKNOLOGIES 9745 LEGO 9745 VIRTUAL LEGO INSTRUCTIOI\ 9745 VIRTUAL LEGO INSTRUCTIOI\ 001.000.64.571.22.41.00 Tota I : 248503 8/4/2021 046900 PUGET SOUND ENERGY 200000704821 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 200009595790 FIRE STATION #16 8429 196TH ST FIRE STATION #16 8429 196TH ST 001.000.66.518.30.47.00 200019375639 MEADOWDALE CLUBHOUSE 6801 MEADOWDALE CLUBHOUSE 6801 001.000.66.518.30.47.00 Total 248504 8/4/2021 075769 QUADIENT LEASING USA INC N8970959 LEASE AND CONTRACT CHARGES lease charges- 001.000.25.514.30.42.00 7.5.a Page: 31 a� L 3 c �a Amoun N 0 a m 151.2( u 4.2( 155.4( m v 24.9' 24.9: c �a 4,348.7E 4,34817 a E U 480.0( o 480.0( 0 a a 508.2z Q N Ln 88.4- c 00 0 V) 53.9E •� 650.6: Z c a� E t 1,542.6( u Q Page: 31 Packet Pg. 115 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 32 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248504 8/4/2021 075769 QUADIENT LEASING USA INC (Continued) 10.4% Sales Tax 001.000.25.514.30.42.00 160.4< N8971865 LEASE AND CONTRACT CHARGES lease charges- 001.000.25.514.30.42.00 1,985.2, 10.4% Sales Tax 001.000.25.514.30.42.00 206.4, Total : 3,894.7: 248505 8/4/2021 075591 RACO MFG & ENGINEERING 104679 SEWER - ALARMAGENT BOARD LE SEWER - ALARMAGENT BOARD LE 423.000.75.535.80.42.00 1,275.0( Freight 423.000.75.535.80.42.00 45.5" Tota I : 1,320.51 248506 8/4/2021 062657 REGIONAL DISPOSAL COMPANY 0000054921 STORM - STREET SWEEPINGS STORM - STREET SWEEPINGS 422.000.72.531.10.49.00 5,004.4, Total: 5,004.4, 248507 8/4/2021 066786 RELIABLE SECURITY SOUND & DATA 23563 PUBLIC WORKS - INSTALLATION O PUBLIC WORKS - INSTALLATION O 001.000.66.518.30.48.10 12, 918.4 10.4% Sales Tax 001.000.66.518.30.48.10 1,343.5, Total: 14,261.95 248508 8/4/2021 078440 REUNANEN, HEIKKI ALBERT 06/03/2021 JURY SERVICE/MILEAGE JURY SERVICE/MILEAGE 001.000.23.512.50.49.20 14.8 , Total : 14.81 248509 8/4/2021 075737 ROBINSON, HUA 59341 INTERPRETER - MANDARIN INTERPRETER - MANDARIN Page: 32 Packet Pg. 116 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 33 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248509 8/4/2021 075737 ROBINSON, HUA (Continued) 001.000.23.512.50.41.01 100.0( 61723 INTERPRETER - MANDARIN INTERPRETER - MANDARIN 001.000.23.512.50.41.01 100.0( Tota I : 200.0( 248510 8/4/2021 064769 ROMAINE ELECTRIC 5-032700 UNIT 70 - BATTERY UNIT 70 - BATTERY 511.000.77.548.68.31.10 121.2( 10.4% Sales Tax 511.000.77.548.68.31.10 12.6( Tota I : 133.8( 248511 8/4/2021 067802 SAN DIEGO POLICE EQUIP CO 648320 INV 648320 - CUST 1733 - EDMOND SIM CONV KIT S&W M&9 001.000.41.521.40.49.00 2,397.5, Freight 001.000.41.521.40.49.00 16.2E 10.4% Sales Tax 001.000.41.521.40.49.00 251.01 Total: 2,664.81 248512 8/4/2021 078441 SCHWARZ, W ILLIAM A 06/03/2021 JURY SERVICE/MILEAGE JURY SERVICE/MILEAGE 001.000.23.512.50.49.20 32.1( Tota I : 32.1( 248513 8/4/2021 072733 SCHWING BIOSET INC 61426863 WWTP: PO 629 S-POPPET PRESS PO 629 S-POPPET PRESS 423.000.76.535.80.35.00 6,751.6z Freight 423.000.76.535.80.35.00 201.4, Total : 6,953.0E 248514 8/4/2021 066964 SEATTLE AUTOMOTIVE DIST INC S5-6513722 UNIT 2 - PARTS/ TAILGATE HANDLE Page: 33 Packet Pg. 117 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 34 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 248514 8/4/2021 066964 SEATTLE AUTOMOTIVE DIST INC (Continued) UNIT 2 - PARTS/ TAILGATE HANDLE 511.000.77.548.68.31.10 28.6� Freight 511.000.77.548.68.31.10 17.0( 10.4% Sales Tax 511.000.77.548.68.31.10 4.7E Tota I : 50.4' 248515 8/4/2021 075387 SELECT HOMES PLN2021-0023 REFUND - PERMIT FEES PLN2021-0023- 001.000.257.620 2,345.0( PLN2021-0024 PLN2021-0024- PLN2021-0024- 001.000.257.620 2,345.0( Total: 4,690.0( 248516 8/4/2021 065194 SEWER EQUIPMENT CO OF AMERICA 0000191043 UNIT 98 - PARTS UNIT 98 - PARTS 511.000.77.548.68.31.10 190.5' Freight 511.000.77.548.68.31.10 19.4E 10.4% Sales Tax 511.000.77.548.68.31.10 21.81 Total: 231.8° 248517 8/4/2021 036950 SIX ROBBLEES INC 14-416170-1 UNIT 64 - PARTS UNIT 64 - PARTS 511.000.77.548.68.31.10 111.0" 10.4% Sales Tax 511.000.77.548.68.31.10 11.5E 14-416966 E190EQ- PARTS E190EQ- PARTS 511.100.77.594.48.64.00 42.4z 10.4% Sales Tax 511.100.77.594.48.64.00 4.4- Page: 34 Packet Pg. 118 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher Date Vendor 248517 8/4/2021 036950 SIX ROBBLEES INC 248518 8/4/2021 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 14-417018 UNIT 62 - PARTS UNIT 62 - PARTS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total : 200348233 TRAFFIC LIGHT 22000 84TH AVE W TRAFFIC LIGHT 22000 84TH AVE W 111.000.68.542.64.47.00 200386456 CLUBHOUSE 6801 MEADOWDALE CLUBHOUSE 6801 MEADOWDALE 001.000.66.518.30.47.00 200468593 LIFT STATION #4 8311 TALBOT RD / LIFT STATION #4 8311 TALBOT RD / 423.000.75.535.80.47.10 200493146 MAPLEWOOD PARK IRRIGATION M MAPLEWOOD PARK IRRIGATION M 001.000.64.576.80.47.00 200714038 SEAVIEW PARK SEAVIEW PARK 001.000.64.576.80.47.00 200865202 LIFT STATION #3 1529 NORTHSTRE LIFT STATION #3 1529 NORTHSTRE 423.000.75.535.80.47.10 201197084 SEAVIEW PARK SEAVIEW PARK 001.000.64.576.80.47.00 201236825 FISHING PIER RESTROOMS FISHING PIER RESTROOMS 001.000.64.576.80.47.00 201265980 LIFT STATION #12 16121 75TH PL � LIFT STATION #12 16121 75TH PL � 423.000.75.535.80.47.10 201327111 PINE ST PARK 7.5.a Page: 35 aD L 3 c �a Amoun N 0 a m U m 80.5� 8.3E Y 258.3f m c 38.3z (D c �a 39.7, o �a a 230.0( U 15.4E o Ta 0 L 18.9, a Q 53.3' N Ln 0 w 25.4E N E 2 125.5< U c a� E 132.2E U Q Page: 35 Packet Pg. 119 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher Date Vendor 248518 8/4/2021 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) PINE ST PARK 001.000.64.576.80.47.00 201374964 LIFT STATION #11 6811 1/2 157TH P LIFT STATION #11 6811 1/2 157TH P 423.000.75.535.80.47.10 201582152 TRAFFIC LIGHT 19600 80TH AVE W TRAFFIC LIGHT 19600 80TH AVE W 111.000.68.542.63.47.00 201594488 LIFT STATION #15 7710 168TH PL S LIFT STATION #15 7710 168TH PL S 423.000.75.535.80.47.10 201610276 OVERHEAD STREET LIGHTING AT i OVERHEAD STREET LIGHTING AT i 130.000.64.536.50.47.00 201611951 TRAFFIC LIGHT 20801 76TH AVE W TRAFFIC LIGHT 20801 76TH AVE W 111.000.68.542.63.47.00 201751476 TRAFFIC LIGHT 9932 220TH ST SW TRAFFIC LIGHT 9932 220TH ST SW 111.000.68.542.64.47.00 201782646 TRAFFIC LIGHT 901 WALNUT ST / � TRAFFIC LIGHT 901 WALNUT ST / � 111.000.68.542.64.47.00 201907862 TRAFFIC LIGHT 7133 212TH ST SW TRAFFIC LIGHT 7133 212TH ST SW 111.000.68.542.63.47.00 202087870 LIFT STATION #6 100 PINE ST / MEl LIFT STATION #6 100 PINE ST / MEl 423.000.75.535.80.47.10 202289120 TRAFFIC LIGHT 23801 HWY 99 / ME TRAFFIC LIGHT 23801 HWY 99 / ME 111.000.68.542.64.47.00 202620415 MATHAY BALLINGER PARK IRRIGA MATHAY BALLINGER PARK IRRIGA 001.000.64.576.80.47.00 7.5.a Page: 36 aD L 3 c �a Amoun N 0 a m 18.3, u 22.1 m 33.4, m c aD M 17.4E �a 0 9.1E `5% M a E 37.8E 0 41.8E 0 L a a 17.1, Q N 28.0' o w 169.1E . �a U 59.7( y E t 18.3, Q Page: 36 Packet Pg. 120 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher Date Vendor 248518 8/4/2021 037375 SNO CO PUD NO 1 248519 248520 248521 8/4/2021 037900 SNO ISLE REGIONAL LIBRARY Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 202807632 TRAFFIC LIGHT 8429 196TH ST SW TRAFFIC LIGHT 8429 196TH ST SW 001.000.66.518.30.47.00 222704264 WWTP:6/24-7/28/21 FLOWMETER 6/24-7/28/21 FLOW METER 23219 423.000.76.535.80.47.62 Total 07072021-1 LIBRARY - FILTERS LIBRARY - FILTERS 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 8/4/2021 078417 SOLOMON ARTS & ENTERTAINMENT 7/27/21 HMP 8/4/2021 038300 SOUND DISPOSAL CO 103583 103584 103585 103586 103587 Total HAZEL MILLER PLAZA CONCERT Agreement for Presentation Services: 117.100.64.573.20.41.00 Total CIVIC CENTER 250 5TH AVE N CIVIC CENTER 250 5TH AVE N 001.000.66.518.30.47.00 WWTP:7/2021 RECYCLING 7/2021 Recycling + taxes 423.000.76.535.80.47.66 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 SNO-ISLE LIBRARY 650 MAIN ST SNO-ISLE LIBRARY 650 MAIN ST 001.000.66.518.30.47.00 PARKS MAINT GARBAGE & RECYC PARKS MAINT GARBAGE AND REC 001.000.64.576.80.47.00 7.5.a Page: 37 a� L 3 c �a Amoun N 0 a m U m 17.4- N 20.0< 1,189mll, U m c d 1,075.3, c �a 111.& o 1,187.1E ->, M a E 325.0( U 325.0( c Ta 0 a 626.0( Q N 38.7E Ln 0 00 0 669.5z E M 605.1 f a� E t 2,181.2E Q Page: 37 Packet Pg. 121 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 38 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248521 8/4/2021 038300 SOUND DISPOSAL CO (Continued) 103588 CITY HALL 121 5TH AVE N CITY HALL 121 5TH AVE N 001.000.66.518.30.47.00 459.8� Total: 4,580.61 248522 8/4/2021 074506 SUNBELT RENTALS 115731559-0001 ROADWAY - PARTS FOR PLATE CO ROADWAY - PARTS FOR PLATE CO 111.000.68.542.31.31.00 334.4f 10.5% Sales Tax 111.000.68.542.31.31.00 35.1 , Tota I : 369.6( 248523 8/4/2021 071827 SWANK MOTION PICTURES, INC BO 1816811 OUTDOOR SUMMER MOVIE LICEN; OUTDOOR SUMMER MOVIE LICEN; 001.000.64.571.22.49.00 435.0( Total : 435.0( 248524 8/4/2021 078300 TERRY BALL POLYGRAPH LLC 2021-155 INV 2021-155 EDMONDS PD PRE -EMPLOY EXAM 7/27/21 001.000.41.521.10.41.00 250.0( Total : 250.0( 248525 8/4/2021 078461 THE PLUMBING AND DRAIN CO BLD2021-1040 REFUND - PERMIT FEES BLD2021-1040- 001.000.257.620 52.0( Tota I : 52.0( 248526 8/4/2021 072649 THE WIDE FORMAT COMPANY 130865 DEV SVCS MONTLY COPIER Monthly base charge for HP Pagewid, 001.000.62.524.10.45.00 175.0( 10.4% Sales Tax 001.000.62.524.10.45.00 18.2( Total: 193.2( 248527 8/4/2021 077070 UNITED RECYCLING & CONTAINER 139806 ROADWAY - 3 WAY TOP SOIL MIX ROADWAY - 3 WAY TOP SOIL MIX Page: 38 Packet Pg. 122 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 39 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 248527 8/4/2021 077070 UNITED RECYCLING & CONTAINER (Continued) 0 111.000.68.542.31.31.00 as 129.3E -0 141052 STORM & PARKS DUMP FEES STORM - DUMP FEES L 422.000.72.531.10.49.00 330.0( PARKS - DUMP FEES/ CLEAN BRU: 001.000.64.576.80.47.00 360.0( Total: 819.3E U 248528 8/4/2021 078442 VASQUEZ, MARIANNE 06/03/2021 JURY SERVICE/MILEAGE c JURY SERVICE/MILEAGE 001.000.23.512.50.49.20 13.0, Total: 13.0, 248529 8/4/2021 067865 VERIZON WIRELESS 9884676088 C/A 571242650-0001 0 iPhone/iPad Cell Service Bldg a 001.000.62.524.20.42.00 639.9, iPhone/iPad Cell Service City Clerk 001.000.25.514.30.42.00 36.1.E iPhone/iPad Cell Service Comm Svc c 001.000.61.557.20.42.00 149.0E ii iPhone/iPad Cell Service Council 0 001.000.11.511.60.42.00 772.6( a iPhone/iPad Cell Service Court Q 001.000.23.512.50.42.00 307.02 v iPhone/iPad Cell Service Dev Svcs 001.000.62.524.10.42.00 270.8 4 c iPhone/iPad Cell Service Engineering o0 001.000.67.518.21.42.00 1,476.8E N iPhone/iPad Cell Service Facilities E 001.000.66.518.30.42.00 227.0( R iPhone/iPad Cell Service Finance U 001.000.31.514.20.42.00 36.1E y iPhone/iPad Cell Service Finance E 001.000.31.514.23.42.00 36.1E U iPhone/iPad Cell Service HR `d Q Page: 39 Packet Pg. 123 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher Date Vendor 248529 8/4/2021 067865 VERIZON WIRELESS Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.22.518.10.42.00 iPhone/iPad Cell Service Human Sen 001.000.63.557.20.42.00 iPhone/iPad Cell Service IS 512.000.31.518.88.42.00 iPhone/iPad Cell Service Mayor 001.000.21.513.10.42.00 iPhone/iPad Cell Service Park Admin 001.000.64.571.21.42.00 iPhone/iPad Cell Service Parks Maint 001.000.64.576.80.42.00 iPhone/iPad Cell Service Parks Rec 001.000.64.571.22.42.00 iPhone/iPad Cell Service PD 001.000.41.521.10.42.00 Air cards PD 001.000.41.521.10.42.00 iPhone/iPad Cell Service Planning 001.000.62.558.60.42.00 iPhone/iPad Cell Service PW Admin 001.000.65.518.20.42.00 iPhone/iPad Cell Service PW Admin 421.000.74.534.80.42.00 iPhone/iPad Cell Service PW Admin 422.000.72.531.90.42.00 iPhone/iPad Cell Service PW Admin 423.000.75.535.80.42.00 iPhone/iPad Cell Service PW Admin 423.000.76.535.80.42.00 iPhone/iPad Cell Service Street 111.000.68.542.90.42.00 iPhone/iPad Cell Service Fleet 511.000.77.548.68.42.00 iPhone/iPad Cell Service Water/SeWE 7.5.a Page: 40 a� L 3 c �a Amoun N 0 a a� 50.2E r U d 100.5E 416.0E m z 100.5E U 50.2E c d 321.1 E �a 140.51 o L �a 2,535.4' E 1,160.2E .� U 411.9� 0 7a 26.6E a a 7.6, Q N 26.6E ,n 0 7.6, o E 7.6( 166.4E a� 50.2f t U �a Q Page: 40 Packet Pg. 124 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher Date Vendor 248529 8/4/2021 067865 VERIZON WIRELESS Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 421.000.74.534.80.42.00 iPhone/iPad Cell Service Water/SeWE 423.000.75.535.80.42.00 iPhone/iPad Cell Service Sewer 423.000.75.535.80.42.00 iPhone/iPad Cell Service Water 421.000.74.534.80.42.00 iPhone/iPad Cell Service Storm 422.000.72.531.90.42.00 iPhone/iPad Cell Service Street/Storn 111.000.68.542.90.42.00 iPhone/iPad Cell Service Street/Storn 422.000.72.531.90.42.00 iPhone/iPad Cell Service WWTP 423.000.76.535.80.42.00 iPhone/iPad Cell Service Parks Disco 001.000.64.571.23.42.00 9884810840 C/A 772540262-00001 Cradlepoint 1 - Court/IT 512.000.31.518.88.42.00 Trimble 2 - Engineering Storm 421.000.74.534.80.49.20 Trimble 2 - Engineering Storm 422.000.72.531.90.49.20 Trimble 2 - Engineering Storm 423.000.75.535.80.49.20 Trimble 1 - Storm 422.000.72.531.90.42.00 Lake Ballinger monitor 422.000.72.531.90.49.20 Wonderwear Modem Water/Sewer Te 421.000.74.534.80.42.00 Wonderwear Modem Water/Sewer Te 423.000.75.535.80.42.00 7.5.a Page: 41 aD L 3 c �a Amoun y 0 a aD 70.2E '0 r U d 70.2E 340.6, m z 486.5< v 156.1E c aD M 265.2( �a 265.2( o L �a 660.3E E 40.0- 0 100.0' > 0 3.3- a Q 3.3" N Ln 3.4(9 w 0 10.0, E M 32.2< c 17.0z E t 17.0' Q Page: 41 Packet Pg. 125 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher Date Vendor 248529 8/4/2021 067865 067865 VERIZON WIRELESS 248530 8/4/2021 065035 WASHINGTON STATE PATROL 248531 248532 248533 248534 8/4/2021 045912 WASPC Voucher List City of Edmonds Invoice (Continued) 122000322 INVO29940 8/4/2021 078314 WASTE MGMT DISPOSAL SVC OF OR 0057145-2588-7 8/4/2021 075283 WAVE 8/4/2021 075635 WCP SOLUTIONS 3201-1027483-01 12342041 12350381 12350382 PO # Description/Account Total 122000322 - EDMONDS PD JULY 2021 CPL CHECKS 001.000.237.100 JULY 2021 BACKGROUND CHECKS 001.000.41.521.11.41.00 Total INVO29940 EDMONDS PD - ACCREI ACCREDITATION APPLICATION FEE 001.000.41.521.10.41.00 ACCREDITATION ON -SITE FEES 001.000.41.521.10.41.00 Total WWTP: 7/9, 7/12, 7/14/21 WASTE PI 7/9, 7/12, 7/14/21 WASTE PICKUPS 423.000.76.535.80.47.66 Total FIBER HIGH SPEED INTERNET SEF High Speed Internet service 08/01/21 512.000.31.518.87.42.00 Total FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 PARKS FACILITY MAINT SUPPLIES 7.5.a Page: 42 a� L 3 c �a Amoun y 0 12,072.91 m U d L_ 437.2E N 137.0( 574.2E m c d 100.0( -a c �a 1,050.0( — 1,150.0( �a a E 30,162.3E 30,162.3E c Ta 0 816.0( a 816.0( Q N W) 0 957.6( c U) 99.5E . R U 433.2( (D E t 45.0E u Q Page: 42 Packet Pg. 126 vchlist 08/05/2021 7:09:41 AM Voucher List City of Edmonds 7.5.a Page: 43 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248534 8/4/2021 075635 WCP SOLUTIONS (Continued) PARKS FACILITY MAINT SUPPLIES 001.000.64.576.80.31.00 2,733.2( 10.4% Sales Tax 001.000.64.576.80.31.00 284.2E 12360752 FAC MAINT - CITYWIDE FACE MASI FAC MAINT - CITYWIDE FACE MASI 001.000.66.518.30.31.00 7,350.0( 10.4% Sales Tax 001.000.66.518.30.31.00 764.4( Total : 12,667.2< 248535 8/4/2021 075926 WESTERN EXTERMINATOR 8391755 PS - BIMONTHLY SERVICE PS - BIMONTHLY SERVICE 001.000.66.518.30.41.00 103.9E 10.4% Sales Tax 001.000.66.518.30.41.00 10.8" Total : 114.7E 248536 8/4/2021 064213 WSSUA TREASURER 690 SOFTBALL LEAGE UMPIRES: JULY SOFTBALL LEAGE UMPIRES: JULY 001.000.64.571.25.41.00 5,845.0( Total: 5,845.0( 248537 8/4/2021 078389 ZENNER USA 0060467-IN WATER - INVENTORY WATER - INVENTORY 421.000.74.534.80.34.30 2,996.0( Freight 421.000.74.534.80.34.30 258.1 < Total: 3,254.1: 248538 8/4/2021 011900 ZIPLY FIBER 253-003-6887 LIFT STATION #6 VG SPECIAL ACCI LIFT STATION #6 VG SPECIAL ACC[ 423.000.75.535.80.42.00 42.1 E 253-012-9189 WWTP: 7/25-8/24/21 AUTO DIALER 7/25-8/24/21 AUTO DIALER - 1 VOI( Page: 43 Packet Pg. 127 vchlist 08/05/2021 7:09:41 AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 248538 8/4/2021 011900 ZIPLY FIBER (Continued) 423.000.76.535.80.42.00 425-771-0158 FIRE STATION #16 ALARM AND FA} FIRE STATION #16 ALARM AND FA} 001.000.66.518.30.42.00 425-771-5553 WWTP: 7/25-8/24/21 AUTO DIALER: AUTO DIALER - 1 BUSINESS LINE 423.000.76.535.80.42.00 425-776-6829 CITY HALL ALARM LINES 121 5TH P CITY HALL FIRE AND INTRUSION A 001.000.66.518.30.42.00 509-022-0049 LIFT STATION #2 VG SPECIAL ACCI LIFT STATION #2 VG SPECIAL ACCI 423.000.75.535.80.42.00 Tota I : 248539 8/5/2021 012900 HARRIS FORD INC 22742 UNIT 285 - PARTS UNIT 285 - PARTS 511.000.77.548.68.31.10 10.5% Sales Tax 511.000.77.548.68.31.10 Tota I : 147 Vouchers for bank code : usbank Bank total 147 Vouchers in this report Total vouchers 7.5.a Page: 44 a� L 3 c �a Amoun y 0 a aD 41.5E 'D U d 139.1- N m 130.9f m c 139.1- M' c �a 26.4, o 519.3° `>, M a E 146.9, U 4- 0 15.4< 162.4, 0 L Q 349,726.8( Q 349,726.8( N Ln 0 w 0 V) E 2 U c a� E t U �a Q Page: 44 Packet Pg. 128 7.5.b vchlist 08/12/2021 9:33:18AM Bank code : usbank Voucher Date Vendor 248540 8/12/2021 073947 A WORKSAFE SERVICE INC 248541 8/12/2021 065052 AARD PEST CONTROL 248542 8/12/2021 064088 ADT COMMERCIAL 248543 8/12/2021 078469 AGUIRRE, RAUL Voucher List City of Edmonds Invoice PO # Description/Account 307681 DRUG TESTING DOT DRUG TESTS - PLOGER (STRI 111.000.68.542.90.41.00 Total 47833 WWTP: 8/5/21 PEST CONTROL SEF 8/5/21 Pest Control Service 423.000.76.535.80.41.00 10.4% Sales Tax 423.000.76.535.80.41.00 Total 141107467 ALARM MONITORING CITY HALL ALARM MONITORING CITY HALL 12' 001.000.66.518.30.42.00 141107468 ALARM MONITORING CITY HALL ALARM MONITORING CITY HALL 12 001.000.66.518.30.41.00 Total 58287 INTERPRETER - SPANISH INTERPRETER - SPANISH 001.000.23.512.50.41.01 62741 INTERPRETER SPANISH INTERPRETER SPANISH 001.000.23.512.50.41.01 62847 INTERPRETER - SPANISH INTEPRETER SPANISH 001.000.23.512.50.41.01 63713 INTERPRETER SPANISH INTERPRETER SPANISH 001.000.23.512.50.41.01 63898 INTEPRETER - SPANISH INTERPRETER - SPANISH 001.000.23.512.50.41.01 Page: 1 aD L 3 c �a .y Amoun 0 a m U d 55.0( 55.0( ui m 73.0( m c 7.5£ M' 80.55 -0 c �a 0 129.0E a E 84.8£ U 213.9' o 0 a 100.0( Q N 125.0( N 00 0 100.0( E M 100.0( c aD E t U 100.0( Q Page: 1 Packet Pg. 129 vchlist 08/12/2021 9:33:18AM Bank code : usbank Voucher Date Vendor 248543 8/12/2021 078469 AGUIRRE, RAUL 248544 8/12/2021 065568 ALLWATER INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 64307 INTERPRETER SPANISH INTERPRETER SPANISH 001.000.23.512.50.41.01 Tota I : 012921003 PARKS & RECREATION DEPT WATE PARKS & RECREATION DEPT WATE 001.000.64.571.21.31.00 10.4% Sales Tax 001.000.64.571.21.31.00 031721010 PARKS & RECREATION DEPT WATE PARKS & RECREATION DEPT WATE 001.000.64.571.21.31.00 10.4% Sales Tax 001.000.64.571.21.31.00 051121003 PARKS & RECREATION DEPT WATE PARKS & RECREATION DEPT WATE 001.000.64.571.21.31.00 10.4% Sales Tax 001.000.64.571.21.31.00 051921039 PARKS & RECREATION DEPT WATE PARKS & RECREATION DEPT WATE 001.000.64.571.21.31.00 10.4% Sales Tax 001.000.64.571.21.31.00 063021006 PARKS & RECREATION DEPT WATE PARKS & RECREATION DEPT WATE 001.000.64.571.21.31.00 10.4% Sales Tax 001.000.64.571.21.31.00 070121035 PARKS & RECREATION DEPT WATE PARKS & RECREATION DEPT WATE 001.000.64.571.21.31.00 10.4% Sales Tax 001.000.64.571.21.31.00 7.5.b Page: 2 a� L 3 c �a Amoun N 0 a m U m 100.0( .L 625.0( N V m 8.0( m c 0.8( M c �a 8.0( o 0.& a E 8.0( U 4- 0 0.8( 0 L a a 92.2E Q 9.5c cv N w 0 8.0( E 0.8 u c a� 44.2E E t U 4.6( Q Page: 2 Packet Pg. 130 vchlist 08/12/2021 9:33:18AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 248544 8/12/2021 065568 ALLWATER INC (Continued) 072721002 072721003 072721004 122320056 248545 8/12/2021 078406 ALMA VILLEGAS YAZUCAR WMS VILLEGAS 248546 8/12/2021 074488 ALPHA COURIER INC 22332 248547 8/12/2021 001528 AM TEST INC 122766 PO # Description/Account FINANCE DEPT WATER Finance dept water 001.000.31.514.23.31.00 10.4% Sales Tax 001.000.31.514.23.31.00 WWTP: ACCT: COEWASTE: 7/27/21 Acct COEWaste:- 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 PARKS & RECREATION DEPT WATE PARKS & RECREATION DEPT WATE 001.000.64.571.21.31.00 10.4% Sales Tax 001.000.64.571.21.31.00 PARKS & RECREATION DEPT WATE PARKS & RECREATION DEPT WATE 001.000.64.571.21.31.00 10.4% Sales Tax 001.000.64.571.21.31.00 Total WALKABLE MAIN STREET PERFOF WALKABLE MAIN STREET PERFOF 001.000.64.571.22.41.00 Total WWTP: 7/6, 7/12, 7/19, 7/26/21 COi 7/6, 7/12, 7/19, 7/26/21 COURIER 423.000.76.535.80.41.00 Total WWTP: SAMPLE #21-A009200-9204 SAMPLE #21-A009200-9204 423.000.76.535.80.41.00 7.5.b Page: 3 a� L 3 c �a Amoun N 0 a m U m 29.0( 3.0, m 43.5( m c 4.5, c �a 36.2'' o L 3.7, a E 8.0( u 4- 0 0.8' > 314.9( o a a Q 500.0( N 500.0( w 0 E 273.0( R 273.0( U c aD E t U 355.0( m Q Page: 3 Packet Pg. 131 vchlist 08/12/2021 9:33:18AM Voucher List City of Edmonds 7.5.b Page: 4 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248547 8/12/2021 001528 001528 AM TEST INC (Continued) Total : 355.0( 248548 8/12/2021 069751 ARAMARK UNIFORM SERVICES 6560000086658 WWTP: 8/4/21 UNIFORMS,TOWELS Mats/Towels $47.88 + $4.99 tax = $5 423.000.76.535.80.41.00 52.8, 3 lab coats @ $17.each = $0.51 + 1 423.000.76.535.80.24.00 0.8f 656000086660 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 66.8E 10.4% Sales Tax 001.000.64.576.80.24.00 6.9E Total: 127.55 248549 8/12/2021 064452 ARMSTRONG SERVICES 9954 WWTP: 7/2021 JANITORIAL & COVI 7/2021 JANITORIAL SERVICE 423.000.76.535.80.41.00 880.0( Total : 880.0( 248550 8/12/2021 078480 ASAMOTO, DAVID 05062021 JURY DUTY - MAY JURY DUTY - MAY 001.000.23.512.50.49.20 37.2.E Total : 37.2; 248551 8/12/2021 071124 ASSOCIATED PETROLEUM 0364717-IN WWTP: PO DIESEL FUEL ULSD #2 DYED - BULK fuel (include 423.000.76.535.80.32.00 2,170.6" 10.4% Sales Tax 423.000.76.535.80.32.00 225.7E Total : 2,396.3 , 248552 8/12/2021 002100 BARNARD, EARL 45 REIMBUSEMENT REIMBURSEMENT 617.000.51.589.40.23.00 142.0( Tota I : 142.0( 248553 8/12/2021 069226 BHC CONSULTANTS LLC 0014313 WWTP: 6/26-7/23/21 PROF SERVIC Page: 4 Packet Pg. 132 vchlist 08/12/2021 9:33:18AM Bank code : usbank Voucher Date Vendor 248553 8/12/2021 069226 BHC CONSULTANTS LLC 248554 8/12/2021 028050 BILL PIERRE FORD INC 248555 8/12/2021 077046 BLUE DOT MARKETING CO 248556 8/12/2021 074307 BLUE STAR GAS 248557 8/12/2021 073760 BLUELINE GROUP LLC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 6/26-7/23/21 PROF SERVICES 423.000.76.535.80.41.00 Total 790876 UNIT 310 - PARTS UNIT 310 - PARTS 511.000.77.548.68.31.10 10.25% Sales Tax 511.000.77.548.68.31.10 792505 UNIT 947 - PARTS UNIT 947 - PARTS 511.000.77.548.68.31.10 10.25% Sales Tax 511.000.77.548.68.31.10 792751 UNIT 947 - PARTS UNIT 947 - PARTS 511.000.77.548.68.31.10 10.25% Sales Tax 511.000.77.548.68.31.10 Total ; 1248 SENIOR LEAGUE SOFTBALL UMPIF SENIOR LEAGUE SOFTBALL UMPIF 001.000.64.571.25.41.00 Total 1264213 FLEET - AUTO PROPANE 640.30 GF FLEET - AUTO PROPANE 640.30 GF 511.000.77.548.68.34.12 Total 21697 E21JA SERVICES THRU 7/31/21 E21JA SERVICES THRU 7/31/21 421.000.74.594.34.41.00 21698 E4FE EOJA EOGA SERVICES THRU 7.5.b Page: 5 a� L 3 c �a Amoun y 0 a m 1,631.0( u 1,631.0( N m 29.3, 5 3.0' a� 66.8z 0 6.8E �a a E 87.1 z 8.9 0 202.OS 0 0 L a a Q 2,978.m 2,978.0( N N 00 0 1,351.9< E 1,351.9:.M U c 49,398.6' t U �a Q Page: 5 Packet Pg. 133 vchlist 08/12/2021 9:33:18AM Voucher List City of Edmonds 7.5.b Page: 6 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 248557 8/12/2021 073760 BLUELINE GROUP LLC (Continued) 0 EOGA SERVICES THRU 7/31/21 423.000.75.594.35.41.00 19,752.5( u EOJA SERVICES THRU 7/31/21 L 421.000.74.594.34.41.00 4,807.1; E4FE SERVICES THRU 7/31/21 422.000.72.594.31.41.00 136.7E Total: 74,094.95 u 248558 8/12/2021 003510 CENTRAL WELDING SUPPLY CG100455 PM: YOST POOL CARBON DIOXIDE PM: YOST POOL CARBON DIOXIDE 001.000.64.576.80.31.00 231.0( -a 10.4% Sales Tax 001.000.64.576.80.31.00 24.0< o RN07210983 YOST POOL CYLINDER RENTAL YOST POOL CYLINDER RENTAL a 001.000.64.576.80.45.00 60.0( 10.4% Sales Tax 001.000.64.576.80.45.00 6.2z u Total: 321.21 o 248559 8/12/2021 073135 COGENT COMMUNICATIONS INC AUG-2021 C/A CITYOFED00001 1i 0 Aug-2021 Fiber Optics Internet a 512.000.31.518.87.42.00 661.5� Q Total: 661.55 .. N 248560 8/12/2021 070323 COMCAST BUSINESS 8498310301175175 CEMETERY INTERNET 820 15TH S� N CEMETERY INTERNET 820 15TH Sl 130.000.64.536.20.42.00 140.2, 8498310301175191 MEADOWDALE PRESCHOOL INTEF N E MEADOWDALE PRESCHOOL INTEF 001.000.64.571.29.42.00 140.2, Total: 280.5' c aD 248561 8/12/2021 078378 CONSERVATION TECHNIX INC 980 PROS PLAN PROFESSIONAL SERV PARKS, RECREATION & OPEN SPA U Q Page: 6 Packet Pg. 134 vchlist 08/12/2021 9:33:18AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 248561 8/12/2021 078378 CONSERVATION TECHNIX INC (Continued) 248562 8/12/2021 064531 DINES, JEANNIE 248563 8/12/2021 076172 DK SYSTEMS 248564 8/12/2021 074072 DYNAMIC TECHNOLOGIES INC 248565 8/12/2021 076610 EDMONDS HERO HARDWARE PO # Description/Account 001.000.64.571.21.41.00 Total 21-4105 CITY COUNCIL MINUTES 8/3 CITY COUNCIL MINUTES 8/3 001.000.25.514.30.41.00 Total 28360 LIBRARY - REPAIRS LIBRARY - REPAIRS 001.000.66.518.30.48.00 PREVAILING WAGE & AFFIDAVIT 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total 00016621 QUICKDME TEL/REMOTE & MAINTE QuickDME Tel/Remote Support & Sof 512.000.31.518.88.48.00 Total 2441 WWTP: PO 481 WASP/HORNET SP PO 481 WASP/HORNET SPRAY 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 2460 WWTP: PO 481 DISHWASHER SNA PO 481 DISHWASHER SNAP COUP 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 2461 WWTP: PO 481 COUPL PO 481 COUPL 423.000.76.535.80.31.00 7.5.b Page: 7 a� L 3 c �a Amoun y 0 a m 28,486.9E 'D 28,486.9: m L_ N 482.4( y 482.4( m c 1,270.8E c �a 20.0( — 0 132.1 a 1,423.0! U 1,744.0( o 1,744.0( o 0 Q a Q 13.7, N N 1.4< Tmm w 0 100.9E 10.5( aD E t 8.5� Q Page: 7 Packet Pg. 135 vchlist 08/12/2021 9:33:18AM Bank code : usbank Voucher Date Vendor 248565 8/12/2021 076610 EDMONDS HERO HARDWARE Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 10.4% Sales Tax 423.000.76.535.80.31.00 2482 WWTP: PO 481 JT KNIFE W/HAMMI PO 481 JT KNIFE W/HAMMER, HYD 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 2483 WWTP: PO 481 BLENDER PO 481 BLENDER 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 2496 PM: PVC COUPLING, NUTS, BOLTS PM: PVC COUPLING, NUTS, BOLTS 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 2497 PM: NUTS, BOLTS, SCREWS PM: NUTS, BOLTS, SCREWS 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 2498 PM: PRIMER, PAINTERS TAPE, SPP PM: PRIMER, PAINTERS TAPE, SPP 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 2499 PM: PENTAGON LINE PM: PENTAGON LINE 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 2503 PM: LED FLASHLIGHT PM: LED FLASHLIGHT 7.5.b Page: 8 a� L 3 c �a Amoun N 0 a m 0.8� u L_ 23.9E m 2.4� v m c 32.9� M c 3.4' 0 L 7.0< a E 0.7< .7o U 4- 0 8.8� 0 L 0.9, a Q 77.4� N 8.0E c E 2 11.9� U c 1.2E E t U �a Q Page: 8 Packet Pg. 136 vchlist 08/12/2021 9:33:18AM Bank code : usbank Voucher Date Vendor 248565 8/12/2021 076610 EDMONDS HERO HARDWARE Voucher List City of Edmonds Invoice (Continued) 2504 248566 8/12/2021 069523 EDMONDS P&R YOUTH SCHOLARSHIP 9955 RALPH 248567 8/12/2021 069523 EDMONDS P&R YOUTH SCHOLARSHIP 9956 M RALPH 248568 8/12/2021 008705 EDMONDS WATER DIVISION 248569 8/12/2021 075200 EDUARDO ZALDIBAR 8-40000 64261 248570 8/12/2021 008812 ELECTRONIC BUSINESS MACHINES AR198008 AR198009 PO # Description/Account 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 FAC MAINT - CITYWIDE SUPPLIES FAC MAINT - CITYWIDE SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 Total 9955 R. RALPH YOUTH SCHOLARS 9955 R. RALPH YOUTH SCHOLARS 122.000.64.571.20.49.00 Total 9956 M. RALPH YOUTH SCHOLARS 9956 M. RALPH YOUTH SCHOLARS 122.000.64.571.20.49.00 Total HICKMAN PARK STORM DRAIN & U HICKMAN PARK STORM DRAIN & U 001.000.64.576.80.47.00 Total INTERPRETER - SPANISH INTERPRETER - SPANISH 001.000.23.512.50.41.01 Total : DSD PRINTER/COPIER CANON DX 10.4% Sales Tax 001.000.62.524.10.45.00 DSD printer/copier CANON DX C5751 001.000.62.524.10.45.00 ACCT#MK5648 CONTRACT 2600-02 7.5.b Page: 9 a� L 3 c �a Amoun y 0 a aD 16.9� 'D r U d N 57.9E U 6.0< Et 398.1 ° (D c �a 75.0( o 75.0( �a a E 75.0( 75.0( c �a 0 a 1,579.4; Q- 1,579.4i Q N N 100.0( o 100.0( E 13.1, (D E t 126.6E U Q Page: 9 Packet Pg. 137 vchlist 08/12/2021 9:33:18AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 248570 8/12/2021 008812 ELECTRONIC BUSINESS MACHINES (Continued) 248571 8/12/2021 009350 EVERETT DAILY HERALD EDH930322 EDH933965 248572 8/12/2021 072493 FIRSTLINE COMMUNICATIONS INC 169973 248573 8/12/2021 012560 HACH COMPANY 248574 8/12/2021 078478 HENDRICK, DANIELJ 12563776 05062021 PO # Description/Account Maintenance 07/21/21 - 08/20/21 Car 512.000.31.518.88.48.00 Overage billing - 2,056 billable- 512.000.31.518.88.48.00 Overage billing - A11617 D Turley's 001.000.31.514.20.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 10.4% Sales Tax 001.000.31.514.20.48.00 Total EOFB INVITATION TO BID EOFB INVITATION TO BID 422.000.72.594.31.41.00 LEGAL DESCRIPTION: CITY NOTIC Legal Description: City Notices 001.000.62.558.60.41.40 Total CUSTOMER FIRST MANAGED SER` Customer First Managed Service 512.000.31.518.88.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 Total WWTP: PO 580 SENSOR CAP REPI PO 580 SENSOR CAP REPLACEME 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 Total JURY DUTY - MAY 7.5.b Page: 10 a� L 3 c �a Amoun N 0 a m 307.2( u 26.3, N 15.5( v 34.6� Im- W c 1.6- 525.1; �a 0 L 238.0( a E 49.0( u 287.0( o �a 0 L a 10,400.0( Q 1,081.6( N 11,481.6( w 0 E 286.0( .M 29.7z c 315.7z E t U �a Q Page: 10 Packet Pg. 138 vchlist 08/12/2021 9:33:18AM Bank code : usbank Voucher Date Vendor 248574 8/12/2021 078478 HENDRICK, DANIELJ 248575 8/12/2021 078482 HILL, MARY Voucher List City of Edmonds Invoice (Continued) 05062021 248576 8/12/2021 067862 HOME DEPOT CREDIT SERVICES 1011725 1087197 14524 lit: 110% 20086 PO # Description/Account JURY DUTY - MAY 001.000.23.512.50.49.20 JURY DUTY - MAY JURY DUTY - MAY 001.000.23.512.50.49.20 Total : Total ; CITY HALL - PARTS/ WASHERS, RI\ CITY HALL - PARTS/ WASHERS, RI\ 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 10.3% Sales Tax 421.000.74.534.80.31.00 STREET - CONCRETE SUPPLIES 10.3% Sales Tax 125.000.68.542.61.31.00 STREET - CONCRETE SUPPLIES 125.000.68.542.61.31.00 SEWER - PARTS/ CONNECTORS SEWER - PARTS/ CONNECTORS 423.000.75.535.80.31.00 10.3% Sales Tax 423.000.75.535.80.31.00 SEWER - PARTS/ SHUTOFF COUPL SEWER - PARTS/ SHUTOFF COUPL 423.000.75.535.80.31.00 10.3% Sales Tax 423.000.75.535.80.31.00 FAC MAINT - SHOP SUPPLIES 7.5.b Page: 11 Page: 11 Packet Pg. 139 vchlist 08/12/2021 9:33:18AM Bank code : usbank Voucher Date Vendor 248576 8/12/2021 067862 HOME DEPOT CREDIT SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 2020978 FAC MAINT UNIT 5 - SUPPLIES FAC MAINT UNIT 5 - SUPPLIES 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 2613422 CITY HALL - SUPPLIES FOR CHAR( CITY HALL - SUPPLIES FOR CHAR( 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 2621781 FAC MAINT - CITYWIDE SUPPLIES FAC MAINT - CITYWIDE SUPPLIES 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 3020831 F.A.C., CITY HALL & FAC MAINT - SI F.A.C., CITY HALL & FAC MAINT - SI 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 3020846 FAC MAINT - SUPPLIES/ SANDPAPE FAC MAINT - SUPPLIES/ SANDPAPE 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 3026660 FAC MAINT - SUPPLIES FOR 4TH O FAC MAINT - SUPPLIES FOR 4TH O 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 7.5.b Page: 12 a� L 3 c �a Amoun N 0 m m 35.8, u L 3.6� N m 9.7z v 1.0( c a� c 362.8- 0 37.3, >+ �a a E 51.7E .i 5.3' 0 0 0 L 65.1 ' a Q 6.7- N N 12.9, c 1.3z c 33.2E t 3.4< Q Page: 12 Packet Pg. 140 vchlist 08/12/2021 9:33:18AM Bank code : usbank Voucher Date Vendor 248576 8/12/2021 067862 HOME DEPOT CREDIT SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 3076789 SEWER - PARTS/ COUPLING SEWER - PARTS/ COUPLING 423.000.75.535.80.31.00 10.3% Sales Tax 423.000.75.535.80.31.00 4012610 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 5020554 STREET - SPRINKLER & CONCRET STREET - SPRINKLER & CONCRET 111.000.68.542.61.31.00 10.3% Sales Tax 111.000.68.542.61.31.00 5614509 TRAFFIC - SUPPLIES TRAFFIC - SUPPLIES 111.000.68.542.64.31.00 10.3% Sales Tax 111.000.68.542.64.31.00 5625385 TRAFFIC - SUPPLIES TRAFFIC - SUPPLIES 111.000.68.542.64.31.00 10.3% Sales Tax 111.000.68.542.64.31.00 7020066 F.A.C. - PARTS FOR BOILER ROOM F.A.C. - PARTS FOR BOILER ROOM 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 8021354 COURT - SUPPLIES COURT - SUPPLIES 001.000.66.518.30.31.00 10.3% Sales Tax 7.5.b Page: 13 aD L 3 c �a Amoun N 0 a m r U d 13.0< 1.31 Y m 66.0, m c 6.8( M c �a 72.4E 0 L 7.4E a E 121.3" u 4- 0 12.4E > 0 L a a 12.8" Q 1.3, N w 0 159.6E 2 16.4E U c aD 47.9 - E U �a Q Page: 13 Packet Pg. 141 vchlist 08/12/2021 9:33:18AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 248576 8/12/2021 067862 HOME DEPOT CREDIT SERVICES (Continued) 8021437 8274978 9021250 248577 8/12/2021 061013 HONEY BUCKET 0552227047 0552232758 248578 8/12/2021 071642 HOUGH BECK & BAIRD INC 13968 13970 248579 8/12/2021 078474 HUFF, RICHARD CRAIG 05062021 PO # Description/Account 001.000.66.518.30.31.00 FAC MAINT - SHOP SUPPLIES FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 COURT - SUPPLIES ( RETURNED) COURT - SUPPLIES ( RETURNED) 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 COURT - SUPPLIES COURT - SUPPLIES 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 Total MATHAY BALLINGER PARK HONEY MATHAY BALLINGER PARK HONEY 001.000.64.576.80.45.00 YOST PARK HONEY BUCKET YOST PARK HONEY BUCKET 001.000.64.576.80.45.00 Total E20CE SERVICES THRU 7/25/21 E20CE SERVICES THRU 7/25/21 112.000.68.595.33.41.00 PARK PLANNING SUPPORT SERVI( PARK PLANNING SUPPORT SERVI( 001.000.64.571.21.41.00 Total JURY DUTY - MAY 7.5.b Page: 14 a� L 3 c �a Amoun y 0 a aD 4.9z 'D r U d L 66.8( N 6.8E v 47.9 c a� �a 0 123.9z `5% M a 12.7, 1,516A4 0 Ta 171.6E o L Q 161.5( .r 333.1; N N 00 0 4,897.3( E U 4,858.1 E c 9,755.5 E t U co Q Page: 14 Packet Pg. 142 vchlist 08/12/2021 9:33:18AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 248579 8/12/2021 078474 HUFF, RICHARD CRAIG (Continued) 248580 8/12/2021 078483 HUNTER, LAWRENCE 08102021 248581 8/12/2021 060165 HWA GEOSCIENCES INC 31945 31950 31962 248582 8/12/2021 076159 IMS INFRASTRUCTURE MGMT SVCS 50361-1 50361-2 PO # Description/Account JURY DUTY - MAY 001.000.23.512.50.49.20 Total : REIMBURSEMENT REIMBURSE FOR FLIGHT AND 001.000.41.521.10.43.00 Total E21 CA SERVICES THRU 7/24/21 E21 CA SERVICES THRU 7/24/21 112.000.68.542.30.41.00 E21 CA SERVICES THRU 7/24/21 125.000.68.542.30.41.00 E21 CA SERVICES THRU 7/24/21 126.000.68.542.30.41.00 EOJA SERVICES THRU 7/30/21 EOJA SERVICES THRU 7/30/21 421.000.74.594.34.41.00 E21 FB SERVICES THRU 7/24/21 E21 FB SERVICES THRU 7/24/21 422.000.72.594.31.41.00 Total E21CA CONSULTING SERVICES E21CA CONSULTING SERVICES 112.000.68.542.30.41.00 E21CA CONSULTING SERVICES 125.000.68.542.30.41.00 E21CA CONSULTING SERVICES 126.000.68.542.30.41.00 E21CA CONSULTING SERVICES E21CA CONSULTING SERVICES 112.000.68.542.30.41.00 E21CA CONSULTING SERVICES 7.5.b Page: 15 aD L 3 c �a Amoun N 0 a m 33.2, u 33.2:.`— N m 794.0E 794.Of m c d 132.2E 472.4z L, �a a 353.6- U 4,364.6E c Ta 0 3,856.9E a 9,179.9z Q N N 387.0E o 0 1,382.7, E 1,034.9, u c aD E 387.0E �a Q Page: 15 Packet Pg. 143 vchlist 08/12/2021 9:33:18AM Voucher List City of Edmonds 7.5.b Page: 16 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248582 8/12/2021 076159 IMS INFRASTRUCTURE MGMT SVCS (Continued) 125.000.68.542.30.41.00 1,382.71 E21CA CONSULTING SERVICES 126.000.68.542.30.41.00 1,034.9, Total: 5,609.6( 248583 8/12/2021 072627 INTRADO LIFE & SAFETY INC 7013926 MONTHLY 911 DATABASE MAINT Monthly 911 database maint 512.000.31.518.88.48.00 200.0( Total : 200.0( 248584 8/12/2021 066489 KENT D BRUCE CO LLC 8692 UNIT 79 - PARTS/ MOUNT UNIT 79 - PARTS/ MOUNT 511.000.77.548.68.31.10 29.2< 10.4% Sales Tax 511.000.77.548.68.31.10 3.0z Total : 32.2 248585 8/12/2021 067568 KPG INC 7-1921 E8CA SERVICES THRU 7/25/2021 E8CA SERVICES THRU 7/25/2021 112.000.68.595.33.41.00 24,182.5, Total : 24,182.5: 248586 8/12/2021 074135 LAFAVE, CAROLYN 7.22.2021 PARKS MAINTENANCE MEETING PARKS MAINTENANCE MEETING- 001.000.21.513.10.49.00 15.0( Total: 15.0( 248587 8/12/2021 075016 LEMAY MOBILE SHREDDING 4711506 SHREDDING SHREDDING 001.000.23.512.50.49.00 34.5, Total : 34.5: 248588 8/12/2021 078471 LEMM, KEVIN 9903 TAEKWON-DO 9903 TAEKWON-DO INSTRUCTION 9903 TAEKWON-DO INSTRUCTION 001.000.64.571.27.41.00 357.0( Page: 16 Packet Pg. 144 vchlist 08/12/2021 9:33:18AM Voucher List City of Edmonds 7.5.b Page: 17 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248588 8/12/2021 078471 078471 LEMM, KEVIN (Continued) Total : 357.0( 248589 8/12/2021 075233 LEPAK, JASPAR C 8/3/2021 HMP HAZEL MILLER PLAZA CONCERT Agreement for Presentation Services: 117.100.64.573.20.41.00 300.0( Total : 300.0( 248590 8/12/2021 076444 LEWIS, DANA 05062021 JURY DUTY- MAY JURY DUTY - MAY 001.000.23.512.50.49.20 23.8" Total : 23.81 248591 8/12/2021 074848 LONG BAY ENTERPRISES INC 2021-1043 REAL ESTATE/LAND ACQUISITION 1 REAL ESTATE/LAND ACQUISITION i 126.000.64.594.76.41.00 3,181.2E 2021-1053 REAL ESTATE/LAND ACQUISITION 1 REAL ESTATE/LAND ACQUISITION 1 126.000.64.594.76.41.00 445.0( Total: 3,626.2E 248592 8/12/2021 075716 MALLORY PAINT STORE INC E0140939 MUSEUM - PAINT MUSEUM - PAINT 001.000.66.518.30.31.00 52.9� ECO FEES 001.000.66.518.30.31.00 0.9E 10.4% Sales Tax 001.000.66.518.30.31.00 5.6" Total : 59.5E 248593 8/12/2021 061900 MARC 0738543-IN WWTP: PO 630 DESCALER & DELIP PO 630 DESCALER & DELIMER 423.000.76.535.80.31.00 460.7.E 10.4% Sales Tax 423.000.76.535.80.31.00 47.9, Tota I : 508.6 , 248594 8/12/2021 076264 MONO ROOFTOP SOLUTIONS 26207 FIRE STATION 20 - ROOF REPAIRS Page: 17 Packet Pg. 145 vchlist 08/12/2021 9:33:18AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 248594 8/12/2021 076264 MONO ROOFTOP SOLUTIONS (Continued) 248595 8/12/2021 067834 NATIONAL CONSTRUCTION RENTALS 6219008 248596 248597 248598 8/12/2021 077628 NW CORROSION ENGINEERING LLC 2459 8/12/2021 065720 OFFICE DEPOT 184092820001 8/12/2021 070166 OFFICE OF THE STATE TREASURER July, 2021 PO # Description/Account FIRE STATION 20 - ROOF REPAIRS 001.000.66.518.30.48.10 10.4% Sales Tax 001.000.66.518.30.48.10 Total PM: CIVIC STADIUM PANELS PM: CIVIC STADIUM PANELS 001.000.64.576.80.45.00 10.4% Sales Tax 001.000.64.576.80.45.00 Total ESKA RESERVOIR THICKNESS TEE ESKA RESERVOIR THICKNESS TEE: 421.000.74.534.80.41.00 Total INV 184092820001 - ACCT 9052043 PUBLIC WORKS - SUPPLIES/ SHAF 001.000.65.518.20.31.00 10.4% Sales Tax 001.000.65.518.20.31.00 Total COURT, BLDG CODE & JIS TRANSI• Emergency Medical Services & Traun 001.000.237.120 PSEA 1, 2 & 3 Account 001.000.237.130 Building Code Fee Account 001.000.237.150 State Patrol Death Investigation 001.000.237.330 Judicial Information Systems Account 7.5.b Page: 18 a� L 3 c �a Amoun y 0 a m 35,000.0( u L_ 3,640.0( 38,640.0( m z v 218.8£ 22.7E 241.6' 0 �a a 3,511.6' 3,511.61 •� 0 Ta 92.1 � c a 9.5£ Q 1011i " N N 584.9, c V) E 9,154.0 757.0( aD 21.3E t U �a Q Page: 18 Packet Pg. 146 vchlist 08/12/2021 9:33:18AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 248598 8/12/2021 070166 OFFICE OF THE STATE TREASURER (Continued) 248599 8/12/2021 026200 OLYMPIC VIEW WATER DISTRICT 0054671 248600 8/12/2021 072739 O'REILLYAUTO PARTS 248601 8/12/2021 075735 PACIFIC SECURITY 3685-149220 37213 PO # Description/Account 001.000.237.180 School Zone Safety Account 001.000.237.200 Washington Auto Theft Prevention 001.000.237.250 Traumatic Brain Injury 001.000.237.260 Hwy Safety Acct 001.000.237.320 WSP Hwy Acct 001.000.237.340 DNA Database Acct 001.000.237.400 Total HICKMAN PARK IRRIGATION HICKMAN PARK IRRIGATION 001.000.64.576.80.47.00 HICKMAN PARK DRINKING FOUNT/ HICKMAN PARK DRINKING FOUNT/ 001.000.64.576.80.47.00 Total UNIT CS1 -OIL FILTER UNIT CS1 -OIL FILTER 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 SECURITY - JULY 2021 SECURITY - JULY 2021 001.000.23.512.50.41.00 Total Total : 7.5.b Page: 19 aD L 3 c �a Amoun N 0 a m 2, 814.2 - 'D U m 70.1 1,171.2E m t 556.1( u 101.8, c 121.4z �a 80.0( o L 15,432.31 a E 4,737.0" u 4- 0 �a 136.6E o 4,873.65 a Q N 11.8� w 1.2z N 13.1; E 2 U c 3,963.5E E 3,963.5F �a Q Page: 19 Packet Pg. 147 vchlist 08/12/2021 9:33:18AM Bank code : usbank Voucher Date Vendor 248602 8/12/2021 078481 PELLENBARG, HOPE 248603 8/12/2021 074793 PETDATA INC 248604 8/12/2021 078479 PICKLE, KENNETH S 248605 8/12/2021 028860 PLATT ELECTRIC SUPPLY Voucher List City of Edmonds Invoice PO # Description/Account 05062021 JURY DUTY - MAY JURY DUTY - MAY 001.000.23.512.50.49.20 Tota I : 9894 INV 9894 - JULY 2021 - EDMONDS F 23 ONE YR PET LICENSES 001.000.41.521.70.41.00 Total 05062021 JURY DUTY - MAY JURY DUTY - MAY 001.000.23.512.50.49.20 Tota I : 1 U87918 WWTP: CREDIT IV32797 FOR THIS CREDIT IV32797 FOR THIS INVOICE 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 1 V14772 WWTP: PO 632 CLAMPS & 3M PO 632 CLAMPS & 3M 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 1 V32797 WWTP: 8/4/21 CREDIT FOR INV 1 U! 8/4/21 CREDIT FOR INV 1 U87918 A; 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 1 V32835 WWTP: PO 619 W ERMA WWTP: PO 619 WERMA 7.5.b Page: 20 aD L 3 c �a Amoun N 0 a m 13.41 U 13.4, .L N m 96.6( 96.6( m c a� 11.9( 11.9( — 0 L �a a 107.1, ,E �a U 19.8 -, o �a 11.1z c a a 82.0" Q N 8.5' cv 00 0 -107.1E -19.8, u c -11.1 z E t U co Q Page: 20 Packet Pg. 148 vchlist 08/12/2021 9:33:18AM Voucher List City of Edmonds 7.5.b Page: 21 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 248605 8/12/2021 028860 PLATT ELECTRIC SUPPLY (Continued) 0 423.000.76.535.80.48.00 aai 107.1 Freight 423.000.76.535.80.48.00 19.8, .L 10.4% Sales Tax 423.000.76.535.80.48.00 13.2- Total: 230.7E v 248606 8/12/2021 072384 PLAY -WELL TEKNOLOGIES 9734 9735 LEGOS 9734 9735 LEGO INSTRUCTION 9734 LEGO INSTRUCTION c 001.000.64.571.22.41.00 2,340.0( 9735 LEGO INSTRUCTION 001.000.64.571.22.41.00 2,340.0( Total: 4,680.0( o 0 248607 8/12/2021 076892 PNCWA 4491 WWTP: PNCWA CONFERENCE FOICL ca PNCWA CONFERENCE FOR PRAN[ 423.000.76.535.80.49.71 1,797.0( •E Total: 1,797.0( Z 248608 8/12/2021 078283 REINTEGRATED MEDIA 1450 JUNETEENTH VIDEO PRODUCTIOI` 4- 0 JUNETEENTH VIDEO PRODUCTIOI` > 001.000.61.557.20.41.00 0 300.0( a Total : 300.0( Q 248609 8/12/2021 061540 REPUBLIC SERVICES #197 3-0197-0800478 FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE N N 001.000.66.518.30.47.00 243.3� "" 3-0197-0800897 PUBLIC WORKS CIVIC 7110 210TH ; o PUBLIC WORKS CIVIC 7110 210TH ; N 001.000.65.518.20.47.00 39.4.E PUBLIC WORKS CIVIC 7110 210TH ; 111.000.68.542.90.47.00 149.8� PUBLIC WORKS CIVIC 7110 210TH ; 0 421.000.74.534.80.47.00 149.8� t PUBLIC WORKS CIVIC 7110 210TH ; Q Page: 21 Packet Pg. 149 vchlist 08/12/2021 9:33:18AM Voucher List City of Edmonds 7.5.b Page: 22 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 248609 8/12/2021 061540 REPUBLIC SERVICES #197 (Continued) 0 423.000.75.535.80.47.10 as 149.8� -0 PUBLIC WORKS OMC 7110 210TH ; 511.000.77.548.68.47.00 m 149.8� .L PUBLIC WORKS OMC 7110 210TH ; 422.000.72.531.90.47.00 149.8E 3-0197-0801132 FIRE STATION #16 8429 196TH ST : FIRE STATION #16 8429 196TH ST ; 001.000.66.518.30.47.00 263.7.E 3-0197-0829729 CLUBHOUSE 6801 N MEADOWDAL CLUBHOUSE 6801 N MEADOWDAL 001.000.66.518.30.47.00 71.6E Total: 1,367.6E sa 248610 8/12/2021 075737 ROBINSON, HUA 52794 INTERPRETER - MANDARIN 0 INTERPRETER - MANDARIN a 001.000.23.512.50.41.01 100.0( 64073 INTERPRETER - MANDARIN INTERPRTER - MANDARIN U 001.000.23.512.50.41.01 100.0( o Total: 200.0( Fu 248611 8/12/2021 076002 RODRIGUEZ, ARTURO 8/5/2021 HMP HAZEL MILLER PLAZA CONCERT 0 a Agreement for Presentation Services: Q 117.100.64.573.20.41.00 Total : 750.0( N 248612 8/12/2021 077833 SARTORIUS CORPORATION 9112221237 WWTP: MAINTENANCE MOISTURE MAINTENANCE MOISTURE ANALYE w c 423.000.76.535.80.35.00 3,959.2E 10.4% Sales Tax M 423.000.76.535.80.35.00 411.7.E 9112244302 WWTP: PO 589 MARK 2/3 PRINTER PO 589 MARK 2/3 PRINTER PAPER E 423.000.76.535.80.31.00 219.6( t Freight Q Page: 22 Packet Pg. 150 vchlist 08/12/2021 9:33:18AM Voucher List City of Edmonds 7.5.b Page: 23 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248612 8/12/2021 077833 SARTORIUS CORPORATION (Continued) 423.000.76.535.80.31.00 24.7E 10.4% Sales Tax 423.000.76.535.80.31.00 25.4- Total : 4,640.75 248613 8/12/2021 066964 SEATTLE AUTOMOTIVE DIST INC S3-6554938 UNIT 286 - PARTS UNIT 286 - PARTS 511.000.77.548.68.31.10 100.3( 10.4% Sales Tax 511.000.77.548.68.31.10 10.4' Total: 110.7: 248614 8/12/2021 067076 SEATTLE PUMP AND EQUIPMENT CO 224625-1 UNIT 47 - PARTS UNIT 47 - PARTS 511.000.77.548.68.31.10 253.0( 10.4% Sales Tax 511.000.77.548.68.31.10 26.3, Total : 279.3: 248615 8/12/2021 074997 SEITEL SYSTEMS, LLC 56361 REMOTE COMPUTER SUPPORT Remote computer support - 7/12/21 8 512.000.31.518.88.41.00 1,050.0( Total : 1,050.0( 248616 8/12/2021 078476 SHAW, HARRY MICHAEL 05062021 JURY DUTY - MAY JURY DUTY - MAY 001.000.23.512.50.49.20 11.4E Total: 11.4E 248617 8/12/2021 078468 SHELLY HANSEN RID 62211 ASL INTERPRETER ASL INTERPRETER 001.000.23.512.50.41.01 100.0( Tota I : 100.0( 248618 8/12/2021 078315 SIMPSON STRONG -TIE CO INC 92250395 E4MB FISHING PIER SUPPLIES E4MB FISHING PIER SUPPLIES Page: 23 Packet Pg. 151 vchlist 08/12/2021 9:33:18AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 248618 8/12/2021 078315 SIMPSON STRONG -TIE CO INC (Continued) 332.000.64.594.76.65.00 9.0% Sales Tax 332.000.64.594.76.65.00 92313043 E4MB FISHING PIER RETURNED G, E4MB FISHING PIER RETURNED G, 332.000.64.594.76.65.00 92313323 E4MB FISHING PIER SUPPLIES E4MB FISHING PIER SUPPLIES 332.000.64.594.76.65.00 9.0% Sales Tax 332.000.64.594.76.65.00 92313846 E4MB FISHING PIER SUPPLIES E4MB FISHING PIER SUPPLIES 332.000.64.594.76.65.00 10.1 % Sales Tax 332.000.64.594.76.65.00 92322961 E4MB FISHING PIER SUPPLIES RE' E4MB FISHING PIER SUPPLIES RE' 332.000.64.594.76.65.00 10.1 % Sales Tax 332.000.64.594.76.65.00 92322963 E4MB FISHING PIER SUPPLIES E4MB FISHING PIER SUPPLIES 332.000.64.594.76.65.00 10.1 % Sales Tax 332.000.64.594.76.65.00 Total 248620 8/12/2021 037375 SNO CO PUD NO 1 200124873 TRAFFIC LIGHT 9933 100TH AVE W TRAFFIC LIGHT 9933 100TH AVE W 111.000.68.542.64.47.00 200202919 LIFT STATION #8 113 RAILROAD AV LIFT STATION #8 113 RAILROAD AV 423.000.75.535.80.47.10 200274959 TRAFFIC LIGHT 23602 76TH AVE W 7.5.b Page: 24 a� L 3 c �a Amoun N 0 a m 964.2( 'D U m 86.7E N -20.8( -964.2( a� -86.7f �a 0 964.2( `>, M a 97.3E U 45 -321.4( 0 �a -32.4E o a a Q -205.2E N N -20.7< 460.91 0 V) E 2 U 32.4E c a� E 69.5, U �a Q Page: 24 Packet Pg. 152 vchlist 08/12/2021 9:33:18AM Bank code : usbank Voucher Date Vendor 248620 8/12/2021 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) TRAFFIC LIGHT 23602 76TH AVE W 111.000.68.542.64.47.00 200422418 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 200493153 TRAFFIC LIGHT 22000 76TH AVE W TRAFFIC LIGHT 22000 76TH AVE W 111.000.68.542.64.47.00 200663953 ANWAY PARK 131 SUNSET AVE / M ANWAY PARK 131 SUNSET AVE / M 001.000.64.576.80.47.00 201054327 BRACKETT'S LANDING NORTH 50 I BRACKETT'S LANDING NORTH 50 I 001.000.64.576.80.47.00 201103561 TRAFFIC LIGHT 23800 FIRDALE AVI TRAFFIC LIGHT 23800 FIRDALE AVI 111.000.68.542.64.47.00 201501277 LIFT STATION #14 7905 1 /2 211 TH F LIFT STATION #14 7905 1 /2 211 TH F 423.000.75.535.80.47.10 201532926 LIFT STATION #7 121 W DAYTON S- LIFT STATION #7 121 W DAYTON S- 423.000.75.535.80.47.10 201557303 CEMETERY BUILDING CEMETERY BUILDING 130.000.64.536.50.47.00 201563434 TRAFFIC LIGHT 660 EDMONDS WA TRAFFIC LIGHT 660 EDMONDS WA 111.000.68.542.64.47.00 201656907 DECORATIVE LIGHTING 413 MAIN! DECORATIVE LIGHTING 413 MAIN! 111.000.68.542.63.47.00 201703758 PEDEST CAUTION LIGHT 23190 10( PEDEST CAUTION LIGHT 23190 10( 111.000.68.542.64.47.00 7.5.b Page: 25 a� L 3 c �a Amoun N 0 a m 15.4E u 740.8" m v 39.0E m c a� 61.01 �a 0 37.0E `>, M a E 33.3- 'i 0 20.0E 0 L Q a 152.5z04 Q N 40.3( w 29.0( . �a U 32.1 z y E t 28.5- Q Page: 25 Packet Pg. 153 vchlist 08/12/2021 9:33:18AM Bank code : usbank Voucher Date Vendor 248620 8/12/2021 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 201711785 STREET LIGHTING 1 LIGHTS @ 15( STREET LIGHTING (183 LIGHTS @ 111.000.68.542.63.47.00 201762101 415 5TH AVE S 415 5TH AVE S 001.000.64.576.80.47.00 202077194 FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 202139655 BRACKETT'S LANDING SOUTH 100 BRACKETT'S LANDING SOUTH 100 001.000.64.576.80.47.00 202161535 CEMETERY WELL PUMP CEMETERY WELL PUMP 130.000.64.536.50.47.00 202289096 TRAFFIC LIGHT 22400 HWY 99 / ME TRAFFIC LIGHT 22400 HWY 99 / ME 111.000.68.542.64.47.00 202356739 TRAFFIC LIGHT 21530 76TH AVE W TRAFFIC LIGHT 21530 76TH AVE W 111.000.68.542.64.47.00 202499539 LIFT STATION #1 105 GASPERS ST LIFT STATION #1 105 GASPERS ST 423.000.75.535.80.47.10 202529186 STREET LIGHTING (406 LIGHTS @ STREET LIGHTING (406 LIGHTS @ 111.000.68.542.63.47.00 202529202 STREET LIGHTING 7 LIGHTS @ 40( STREET LIGHTING (7 LIGHTS @ 40 111.000.68.542.63.47.00 202576153 STREET LIGHTING (2097 LIGHTS C STREET LIGHTING (2097 LIGHTS C 111.000.68.542.63.47.00 202579488 STREET LIGHTING (33 LIGHTS @ 2 STREET LIGHTING (33 LIGHTS @ 2 7.5.b Page: 26 aD L 3 c �a Amoun N 0 a m U m 8.6-, N 19.0E v 496.31 c a� 28.6E 0 L 226.3E a E 62.8� u 4- 0 �a 30.9< o a a Q 414.4z N N 3,955.0- c w E 110.5E u c a� 13,536.9, E U �a Q Page: 26 Packet Pg. 154 vchlist 08/12/2021 9:33:18AM Bank code : usbank Voucher Date Vendor 248620 8/12/2021 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 111.000.68.542.63.47.00 202579520 WWTP: 7/1-7/31/21 ENERGY MGMT 7/1-7/31/21 ENERGY MANAGEMEN 423.000.76.535.80.47.61 204292213 CHARGE STATION #1 552 MAIN ST CHARGE STATION #1 552 MAIN ST 111.000.68.542.64.47.00 204467435 HAZEL MILLER PLAZA HAZEL MILLER PLAZA 001.000.64.576.80.47.00 204714893 STREET LIGHTING (1 LIGHT @ 150' STREET LIGHTING (1 LIGHT @ 150' 111.000.68.542.63.47.00 204714927 STREET LIGHTING (19 LIGHTS @ 2 STREET LIGHTING (19 LIGHTS @ 2 111.000.68.542.63.47.00 204714935 STREET LIGHTING (5 LIGHTS @ 40 STREET LIGHTING (5 LIGHTS @ 40 111.000.68.542.63.47.00 204714943 STREET LIGHTING (4 LIGHTS @ 10 STREET LIGHTING (4 LIGHTS @ 10 111.000.68.542.63.47.00 204714950 STREET LIGHTING (12 LIGHTS @ 2 STREET LIGHTING (12 LIGHTS @ 2 111.000.68.542.63.47.00 205307580 DECORATIVE & STREET LIGHTING DECORATIVE & STREET LIGHTING 111.000.68.542.64.47.00 220792758 TRAFFIC LIGHT 22730 HWY 99 - ME TRAFFIC LIGHT 22730 HWY 99 - ME 111.000.68.542.64.47.00 221593742 TRAFFIC LIGHT 21132 76TH AVE W TRAFFIC LIGHT 21132 76TH AVE W 111.000.68.542.64.47.00 222398059 SIGNAL CABINET 22730 HIGHWAY 7.5.b Page: 27 aD L 3 c �a Amoun y 0 a aD 378.8< 'D U m L 9.7, N m 136.9' m c 25.7E M' c �a 6.1- o 0 �a a 158.7( U 45 86.5E 0 7a 0 L 18.8, a Q 134.9E N N w 0 94.7( E 2 U 69.& c aD E 76.3( U �a Q Page: 27 Packet Pg. 155 vchlist 08/12/2021 9:33:18AM Bank code : usbank Voucher Date Vendor 248620 8/12/2021 037375 SNO CO PUD NO 1 248621 248622 248623 248624 8/12/2021 076433 SNOHOMISH COUNTY 911 Voucher List City of Edmonds Invoice (Continued) 222721177 222818874 3799 8/12/2021 070167 SNOHOMISH COUNTY TREASURER July 2021 8/12/2021 078410 SRV CONSTRUCTION INC 8/12/2021 039775 STATE AUDITOR'S OFFICE EOJA PMT 2 PO # Description/Account 22730 Highway 99, Signal Cabinet - 111.000.68.542.64.47.00 STORMWATER PUMP STATION - 51 STORMWATER LIFT STATION - 51 V 422.000.72.531.90.47.00 DECORATIVE LIGHTING 115 2ND A) Decorative Lighting 115 2nd Ave S / 111.000.68.542.63.47.00 Total AUG-2021 COMMUNICATION DISPA AUG-2021 COMMUNICATION DISPA 001.000.39.528.00.41.50 AUG-2021 COMMUNICATION DISPA 421.000.74.534.80.41.50 AUG-2021 COMMUNICATION DISPA 423.000.75.535.80.41.50 Total Crime Victims Court Remittance Crime Victims Court Remittance 001.000.237.140 Total EOJA PMT 2 WORK THRU 8/5/21 EOJA PMT 2 WORK THRU 8/5/21 421.000.74.594.34.65.10 EOJA PMT 2 RETAINAGE 421.000.223.400 Total L143660 07-2021 AUDIT FEES 07-2021 Audit Fees 001.000.39.514.20.41.50 07-2021 Audit Fees 7.5.b Page: 28 a� L 3 c �a Amoun N 0 a m 53.3� u :a 35.5E m t U 18.3, 21,525.8f c d c �a 70,384.0E o 1,852.2' a 1,852.2' 74,088.5( 0 �a 0 199.5E a 199.5° Q N N 832,292.4E 0 -37,694.4( E 794,598.0° 'ca c aD 11,253.4' t U �a Q Page: 28 Packet Pg. 156 vchlist 08/12/2021 9:33:18AM Bank code : usbank Voucher Date Vendor 248624 8/12/2021 039775 STATE AUDITOR'S OFFICE Voucher List City of Edmonds Invoice (Continued) 248625 8/12/2021 040917 TACOMA SCREW PRODUCTS INC 100011158-00 248626 8/12/2021 078472 TAYLOR, BRIAN PATRICK 248627 8/12/2021 040916 TC SPAN AMERICA 180010417-00 180011915-01 05062021 PO # Description/Account 111.000.68.543.30.41.50 07-2021 Audit Fees 421.000.74.534.80.41.50 07-2021 Audit Fees 422.000.72.531.90.41.50 07-2021 Audit Fees 423.000.75.535.80.41.50 Total : PM SUPPLIES: HEX TAP BOLTS PM SUPPLIES: HEX TAP BOLTS 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: HEX TAP BOLTS PM SUPPLIES: HEX TAP BOLTS 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 FLEET MAINT - PARTS/ HOSE CLAN FLEET MAINT - PARTS/ HOSE CLAN 511.000.77.548.68.31.20 10.4% Sales Tax 511.000.77.548.68.31.20 Total JURY DUTY - MAY JURY DUTY - MAY 001.000.23.512.50.49.20 94833 ENGINEERING TSHIRTS ENGINEERING TSHIRTS 001.000.67.518.21.24.00 10.4% Sales Tax Total 7.5.b Page: 29 a� L 3 c �a Amoun y 0 a m 1,125.3,1 'D U d 3,376.01 3,376.0z m z 3,376.0z v 22,506.9( m c a� 36.7E 0 3.8, �a a 36.7E 3.8, o �a 0 L 33.7, a Q 3.5- 118.4: N N 00 0 20.0 , E 20.0 , f° c aD E 290.0( �a Q Page: 29 Packet Pg. 157 vchlist 08/12/2021 9:33:18AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 248627 8/12/2021 040916 TC SPAN AMERICA (Continued) 248628 8/12/2021 071104 TERESA WIPPEL COMMUNICATIONS 20190815 248629 8/12/2021 078473 THAL, COLIN DEREK 248630 8/12/2021 075587 THE UPS STORE #6392 248631 8/12/2021 070774 U LI N E I N C 05062021 0029 136366138 248632 8/12/2021 044960 UTILITIES UNDERGROUND LOC CTR 1070145 PO # Description/Account 001.000.67.518.21.24.00 Total : E9AC.DOWNTOWN PARKING MEET E9AC.Downtown Parking Meeting Vic 001.000.67.518.21.41.00 Total JURY DUTY - MAY JURY DUTY - MAY 001.000.23.512.50.49.20 Total : WWTP: 7/15, 7/16 & 7/27/21 SHIP CI Ship Charges 423.000.76.535.80.42.00 Total INV 136366138 - CUST 2634605 - El BLACK NITRILE GLOVES - MED 001.000.41.521.22.31.00 12-16 GAL TRASH BAGS 001.000.41.521.22.31.00 Freight 001.000.41.521.22.31.00 10.4% Sales Tax 001.000.41.521.22.31.00 Total UTILITIES UNDERGROUND LOCATI UTILITIES UNDERGROUND LOCATI 421.000.74.534.80.41.00 UTILITIES UNDERGROUND LOCATI 422.000.72.531.90.41.00 UTILITIES UNDERGROUND LOCATI 7.5.b Page: 30 Page: 30 Packet Pg. 158 vchlist 08/12/2021 9:33:18AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 248632 8/12/2021 044960 UTILITIES UNDERGROUND LOC CTR (Continued) 248633 8/12/2021 075762 VECA ELECTRIC & TECHNOLOGIES 106906 248634 8/12/2021 067865 VERIZON WIRELESS 248635 8/12/2021 074662 VERTIGIS NORTH AMERICA LTD 9885261772 I N-VG NA-00001590 PO # Description/Account 423.000.75.535.80.41.00 Total : FIBER INSTALLATION FOR PUBLIC Install 24SM Fiber tie for Public Work 512.000.31.518.87.41.00 10.4% Sales Tax 512.000.31.518.87.41.00 Total C/A 442201730-00001 iPad Cell Service Mayor's Office 001.000.21.513.10.42.00 Dayton St Stormwater Pump Station 422.000.72.531.90.42.00 Total GCX STANDARD ANNUAL MAINT GCX STANDARD ANNUAL MAINT 001.000.62.558.60.48.00 GCX STANDARD ANNUAL MAINT 422.000.72.531.90.48.00 GCX STANDARD ANNUAL MAINT 111.000.68.542.90.48.00 GCX STANDARD ANNUAL MAINT 421.000.74.534.80.48.00 GCX STANDARD ANNUAL MAINT 423.000.75.535.80.48.00 10.4% Sales Tax 001.000.62.558.60.48.00 10.4% Sales Tax 422.000.72.531.90.48.00 10.4% Sales Tax 111.000.68.542.90.48.00 10.4% Sales Tax 7.5.b Page: 31 aD L 3 c �a Amoun y 0 a aD 122.8( -0 361.2( m L_ N 5,998.0( t U 623.7� 6,621.7< c c �a 35.1 , — 0 26.9 , a 62.05 U 2,732.0( 0 683.0( a a 683.0( Q N 683.0( cv 00 683.0( E 284.1 < .M U 71.0< c aD E 71.0 U �a Q Page: 31 Packet Pg. 159 vchlist 08/12/2021 9:33:18AM Voucher List City of Edmonds 7.5.b Page: 32 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 248635 8/12/2021 074662 VERTIGIS NORTH AMERICA LTD (Continued) 421.000.74.534.80.48.00 71.0' 10.4% Sales Tax 423.000.75.535.80.48.00 71.01 Total: 6,032.2E 248636 8/12/2021 075155 WALKER MACY LLC P3282.04-39 CIVIC LANDSCAPE ARCHITECTURE CIVIC LANDSCAPE ARCHITECTURE 126.000.64.594.76.41.00 4,096.5( Total : 4,096.5( 248637 8/12/2021 078475 WHITEMAN, CYNTHIA D 05062021 JURY DUTY- MAY JURY DUTY - MAY 001.000.23.512.50.49.20 13.2E Total : 13.2E 248638 8/12/2021 063008 WSDOT RE 41 JZ0186 L015 E20CE SERVICES FOR JUNE 2021 E20CE SERVICES FOR JUNE 2021 112.000.68.595.33.41.00 730.8E Total: 730.8E 248639 8/12/2021 051050 WYATT, ARTHUR D 46 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 104.2, Total: 104.2, 248640 8/12/2021 078477 YABENY, CORRINA M 05062021 JURY DUTY - MAY JURY DUTY - MAY 001.000.23.512.50.49.20 12.9- Total : 12.91 248641 8/12/2021 011900 ZIPLY FIBER 206-188-0247 TELEMETRY MASTER SUMMARY A, TELEMETRY MASTER SUMMARY A, 421.000.74.534.80.42.00 273.5, TELEMETRY MASTER SUMMARY A, 423.000.75.535.80.42.00 273.5E 425-774-1031 LIFT STATION #8 VG SPECIAL ACC[ Page: 32 Packet Pg. 160 vchlist 08/12/2021 9:33:18AM Bank code : usbank Voucher Date Vendor 248641 8/12/2021 011900 ZIPLY FIBER 101 Vouchers for bank code 101 Vouchers in this report usbank Voucher List City of Edmonds Invoice (Continued) 425-776-1281 425-776-5316 PO # 7.5.b Page: 33 a� L 3 c �a Description/Account Amoun N 0 a LIFT STATION #8 TWO VOICE GRA( 0 -0 423.000.75.535.80.42.00 47.5( u SNO-ISLE LIBRARY ELEVATOR PH( L SNO-ISLE LIBRARY ELEVATOR PH( 001.000.66.518.30.42.00 59.0E 425-776-5316 PARKS MAINT FAX LII 425-776-5316 PARKS MAINT FAX LII U 001.000.64.576.80.42.00 114.1( Total: 767.71 c Bank total : 1,206,706.W c Total vouchers : �a 1,206,706.05 = 0 L Q U 4- 0 0 L Q Q Q r N N O O N E 2 V C E t V f6 Q Page: 33 Packet Pg. 161 7.5.c PROJECT NUMBERS (By Project Title) Protect Engineering Accounting Project Funding Project Title Number Number 174th St. & 71st Ave Storm Improvements c521 STM 175th St. SW Slope Stabilization c560 E21 FB STM 2018 Lorian Woods Stud s018 W8FA SWR 2019 Sewerline Replacement Project c516 EBGA STM 2019 Storm Maintenance Project c525 EBFC WTR 2019 Swedish Waterline Replacement c523 EBJA �019 Traffic Calming am 611sw STIR 2019 Traffic Signal Upgrades i045 E9AD [UTILITIES 2019 Utility Rate & GFC Update s020 WTR 2019 Waterline Overlay i043 E9CB �2019 Waterline Replacement STIR 2020 Guardrail Installations i046 EOAA erlay Program STIR 2020 Pedestrian Safety Program i049 EODB 020 Pedestrian Task Force STIR 2020 Traffic Calming i048 EOAC STIR 2020 Traffic Signal Upgrades i047 EOAB STIR 2020 Waterline Overlay i053 EOCC STIR 2021 Guardrail Installations i057 E21AB STIR 2021 Overlay Program i051 E21CA 1h STIR 2021 Pedestrian Task Force SWR 2021 Sewer Overlay Program i060 E21CC LSTM 2021 Stormwater Overlay Program STIR 2021 Traffic Calming i056 E21AA �021 Waterline Overlay Program i059 E21CB STIR 220th Adaptive i028 EBAB 228th St. SW Corridor Improvements STIR 238th St. Island & Misc. Ramps i037 EBDC Moor 238th St. SW Walkway (100th Ave to 104th Ave) c423 VE73DB STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA 76th Ave Overlay (196th St. to OV i052 E20CB STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STIR 76th Ave W at 212th St SW Intersection Improveme V c368 E1 CA STIR 84th Ave W Overlay from 220th to 212th i031 EBCC STIR 89th PI W Retaining W- i025 E7CD STIR ADA Curb Ramps i033 EBDB IFSTIR Admiral Way Pedestrian Crossing � i040 E9D� STIR Audible Pedestrian Signals i024 E7AB LSTM Ballinger Regional Facility Pre -Design s022 STIR Bikelink Project c474 ESDA Citywide Bicycle Improvements Project i050 SWR Citywide CI PIP Sewer Rehab Phase II c488 E6GB Citywide Pedestrian Crossing Enhancement i026 STIR Citywide Protected/Permissive Traffic Signal Conversion 1015 E6AB PRK Civic Center Playfield (Construction) MENEWOMA Revised 8/11/2021 Packet Pg. 162 7.5.c PROJECT NUMBERS (By Project Title) Protect Engineering Accounting Project Funding Project Title Number Number PRK Civic Center Playfield (Design) c536 EOMA Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Reh STR Edmonds Street Waterfront Connector c478 ESDB WTR Elm St. Waterline Replacement c561 STR Elm Way Walkway from 8th Ave to 9th Ave i058 E21 DA LWTR Five Corners Reservoir Re -coating PM Fourth Avenue Cultural Corridor c282 EBMA Hwy 99 Gateway Revitalization STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study SWR Lift Station #1 Basin & Flow Study c461 E4GC Minor Sidewalk Program STM NPDES (Students Saving Salmon) m013 E7FG Official Street Map & Sidewalk Plan Update s025 EONA STM OVD Slope Repair & Stabilization m105 E7FA ville Creek Flow Reduction Improvements STM Perrinville Creek Recovery Study s028 E21 FC WTR Phase 11 Annual Water Utility Replacement Project WTR Phase 12 Annual Water Utility Replacement Project c558 E21JA STM Phase 2 Annual Storm Utility Replacement Project c547 SWR Phase 8 Annual Sewer Replacement Project c548 EOGA Phase 9 Annual Sewer Replacement Project c559 FAC PW Concrete Regrade & Drainage South c502 E9MA SWR Sanitary Sewer and Stormwater Pipe Rating Services c562 STM Seaview Park Infiltration Facility c479 ESFD STM _ Seaview Park Infiltration Facility Phase 2 c546 WWTP Sewer Outfall Groundwater Monitoring c446 E4HA evitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) i055 UTILITIES Standard Details Updates solo ESNA torm Drain Improvements @ 9510 232nd St. SW c495 STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements ammlbL c354 E1 DA STR Trackside Warning System c470 ESAA STR ,ni��..u,,. av (3rd 4th i044 E9DC PRK Waterfront Development & Restoration (Construction) c544 E7MA Waterfront Development & Restoration (Design" c496 E7MA J §§MLRK PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA Willow Creek Daylighting/Edmonds Marsh Restoration c435 WWTP WWTP Outfall Pipe Modifications c481 ESHA Yost & Seaview Reservoir Assessment s026 PRK Yost Park Infiltration Facility c556 E21 FA Revised 8/11/2021 Packet Pg. 163 7.5.c PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number Project Title STR EOAA i046 11111PFZ020 Guardrail Installations STR EOAB i047 2020 Traffic Signal Upgrades STR EOAC i048 2020 Traffic Calming STR EOCA i042 2020 Overlay Program STR EOCC _ i053 2020 Waterline Overlay STR EODA s024 2020 Pedestrian Task Force 2020 Pedestrian Safety Progra STR EODC i050 Citywide Bicycle Improvements Project c546_1 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project c54;K Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project s026 Yost & Seaview Reservoir Assessment PRK EOMA c551 Civic Center Playfield (Construction) c536 layfield (Design) GF EONA s025 Official Street Map & Sidewalk Plan Update c368 th Ave W at 212th St SW Intersection Improvements STR E1 DA c354 Sunset Walkway Improvements E20CB i052 76th Ave"veT (196th St. to OVD) STR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) E20FC c552 Perrinville Creek Flow Reduction Improvemen STR E21AA i056 2021 Traffic Calming 2021 Guardrail Installations STR E21 CA i051 2021 Overlay Program 2021 Waterline Overlay Program SWR E21 CC i060 2021 Sewer Overlay Program 2021 Stormwater Overlay Program STR E21 DA i058 Elm Way Walkway from 8th Ave to 9th Ave i062 2021 Pedestrian Task Force PRK E21 FA c556 Yost Park Infiltration Facility 56 ilization STM E21 FC s028 Perrinville Creek Recovery Study 559 nnual Sewer Replacement Project SWR E21GB c562 Sanitary Sewer and Stormwater Pipe Rating Services Wr E�A c558 Phase 12 Annual Water Utility Replacement Proj WTR E21JB c561 Elm St. Waterline Replacement STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration E4FD c436 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station c461 Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring 4Mdmonds Fishing Pier Rehab STR ESAA c470 Trackside Warning System Revised 8/11/2021 Packet Pg. 164 7.5.c PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number Project Title STR E5DB c478 Edmonds Street Waterfront Connector - E5FD c479 reaview Park Infiltration Facility SWR E5GB s011 Lake Ballinger Trunk Sewer Study qWP E5HA c481 WWTP Outfall Pipe Modifications WTR E5J13 c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR E5KA c473 Five Corners Reservoir Re-coatin UTILITIES E5NA solo Standard Details Updates E6AA d� Hwy 99 Gateway Revitalization STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion r"DA ;� 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DD i017 Minor Sidewalk Program Stormwater Comp Plan Update AL SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II 7A = Audible Pedestrian Signals STR E7AC i005 228th St. SW Corridor Improvements E7CD j025 STR E7DC i026 Citywide Pedestrian Crossing Enhancements E7FA m10 ope Repair & Stabilizatio STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW STM E7FG m013 NPDES (Students Saving Salmon) WTR E7JA c498 2019 Waterline Replacement PRK E7MA c544 Waterfront Development & Restoration (Construction) PRK E7MA c496 Waterfront Development & Restoration (Design) E7MA Waterfront Development & Restoration (Pre - Design) STR E8AB i028 220th Adaptive i 76th Ave W & 220th St. SW Intersection Improvements STR E8CC i031 84th Ave W Overlay from 220th to 212th i033V ADA Curb Ramps STR E8DC i037 238th St. Island & Misc. Ramps s018 2018 Lorian Woods STM E8FB c521 174th St. & 71 st Ave Storm Improvements 8FC c525 2019 Storm Maintenance Project liv SWR E8GA c516 2019 Sewerline Replacement Project c523 019 Swedish Waterline Replacement UTILITIES E8J13 s020 2019 Utility Rate & GFC Update PM E8MA c282 Fourth Avenue Cultural Corridor STR E9AA i038 2019 Traffic Calming STR E9AD i045 2019 Traffic Signal Upgrades WTR E9CB i043 2019 Waterline Overlay STR i040 Admiral Way Pedestrian Crossing STR E9DC i044 Walnut St. Walkway (3rd-4th) STM E9FA s022r Ballinger Regional Facility Pre -Design FAC E9MA c502 PW Concrete Regrade & Drainage South Revised 8/11/2021 Packet Pg. 165 7.5.c PROJECT NUMBERS (By New Project Accounting Number) Engineerinq Project Project Accounting Funding Number Number Protect Title PM EBMA c282 Fourth Avenue Cultural Corridor STIR E1DA c354 Sunset Walkway Improvements STIR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects FAC E4MB c443 Edmonds Fishing Pier Rehab WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study STIR ESAA c470 Trackside Warning System WTR ESKA c473 Five Corners Reservoir Re -coating STIR ESDA c474 Bikelink Project STIR ESDB c478 Edmonds Street Waterfront Connector STM ESFD c479 Seaview Park Infiltration Facility WWTP ESHA c481 WWTP Outfall Pipe Modifications WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW PRK E7MA c496 Waterfront Development & Restoration (Design) WTR E7JA c498 2019 Waterline Replacement FAC E9MA c502 PW Concrete Regrade & Drainage South SWR EBGA c516 2019 Sewerline Replacement Project STM EBFB c521 174th St. & 71st Ave Storm Improvements WTR EBJA c523 2019 Swedish Waterline Replacement STM E8FC c525 2019 Storm Maintenance Project PRK EOMA c536 Civic Center Playfield (Design) PRK E7MA c544 Waterfront Development & Restoration (Construction) STM EOFA c546 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) STM E20FC c552 Perrinville Creek Flow Reduction Improvements PRK E21 FA c556 Yost Park Infiltration Facility WTR E21JA c558 Phase 12 Annual Water Utility Replacement Project SWR E21 GA c559 Phase 9 Annual Sewer Replacement Project STM E21 FIB c560 175th St. SW Slope Stabilization WTR E21JB c561 Elm St. Waterline Replacement SWR E21GB c562 Sanitary Sewer and Stormwater Pipe Rating Services STIR E7AC i005 228th St. SW Corridor Improvements STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STIR E6DD i017 Minor Sidewalk Program STIR E7AB i024 Audible Pedestrian Signals Revised 8/11/2021 Packet Pg. 166 7.5.c PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title STIR E7CD i025 89th PI W Retaining Wall STIR E7DC i026 Citywide Pedestrian Crossing Enhancements STIR EBAB i028 220th Adaptive STIR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements STIR EBCC i031 84th Ave W Overlay from 220th to 212th STIR EBDB i033 ADA Curb Ramps STIR EBDC i037 238th St. Island & Misc. Ramps STIR E9AA i038 2019 Traffic Calming STIR E9DA i040 Admiral Way Pedestrian Crossing STIR EOCA i042 2020 Overlay Program WTR E9CB i043 2019 Waterline Overlay STIR E9DC i044 Walnut St. Walkway (3rd-4th) STIR E9AD i045 2019 Traffic Signal Upgrades STIR EOAA i046 2020 Guardrail Installations STIR EOAB i047 2020 Traffic Signal Upgrades STIR EOAC i048 2020 Traffic Calming STIR EODB i049 2020 Pedestrian Safety Program STIR EODC i050 Citywide Bicycle Improvements Project STIR E21 CA i051 2021 Overlay Program STIR E20CB i052 76th Ave Overlay (196th St. to OVD) STIR EOCC i053 2020 Waterline Overlay STIR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) STIR E21AA i056 2021 Traffic Calming STR E21AB i057 2021 Guardrail Installations STIR E21 DA i058 Elm Way Walkway from 8th Ave to 9th Ave WTR E21 CB i059 2021 Waterline Overlay Program SWR E21 CC i06o 2021 Sewer Overlay Program STM E21CD i061 2021 Stormwater Overlay Program STIR E21 DB i062 2021 Pedestrian Task Force STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STM E7FA m105 OVD Slope Repair & Stabilization UTILITIES ESNA solo Standard Details Updates SWR ESGB s0l l Lake Ballinger Trunk Sewer Study STIR E6AA s014 Hwy 99 Gateway Revitalization STM E6FD s017 Stormwater Comp Plan Update STM EBFA s018 2018 Lorian Woods Study UTILITIES EBJB s020 2019 Utility Rate & GFC Update STM E9FA s022 Ballinger Regional Facility Pre -Design STIR EODA s024 2020 Pedestrian Task Force GF EONA s025 Official Street Map & Sidewalk Plan Update WTR EOJB s026 Yost & Seaview Reservoir Assessment STM E21 FC s028 Perrinville Creek Recovery Study Revised 8/11/2021 Packet Pg. 167 7.5.c PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Project Title Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB FAC PW Concrete Regrade & Drainage South c502 E9MA GF Official Street Map & Sidewalk Plan Update s025 EONA s PM Fourth Avenue Cultural Corridor c282 EBMA , PRK Civic Center Playfield (Construction) c551 EOMA t s PRK Civic Center Playfield (Design) c536 EOMA PRK Waterfront Development & Restoration (Construction) c544 E7MA L PRK Waterfront Development & Restoration (Design) c496 E7MA '!t PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA PRK Yost Park Infiltration Facility c556 E21 FA z STM 174th St. & 71 st Ave Storm Improvements c521 EBFB STM 175th St. SW Slope Stabilization c560 E21 FB S STM 2018 Lorian Woods Study s018 EBFA STM 2019 Storm Maintenance Project c525 EBFC STM 2021 Stormwater Overlay Program i061 E21 CD 1 STM Ballinger Regional Facility Pre -Design s022 E9FA 't s STM Dayton Street Stormwater Pump Station c455 E4FE STM Lake Ballinger Associated Projects c436 E4FD i STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Flow Reduction Improvements c552 E20FC ! STM Perrinville Creek Recovery Study s028 E21 FC STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM Seaview Park Infiltration Facility c479 ESFD ! STM Seaview Park Infiltration Facility Phase 2 c546 EOFA s STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 T E6FD C, c STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC a STR 2019 Traffic Calming i038 E9AA t STR 2019 Traffic Signal Upgrades i045 E9AD s STR 2020 Guardrail Installations i046 EOAA STR 2020 Overlay Program i042 EOCA e STR 2020 Pedestrian Safety Program i049 EODB STR 2020 Pedestrian Task Force s024 EODA i c ! STR 2020 Traffic Calming i048 EOAC ' STR 2020 Traffic Signal Upgrades i047 EOAB s STR 2021 Guardrail Installations i057 E21AB ! STR 2021 Overlay Program i051 E21 CA i u STR 2021 Traffic Calming i056 E21AA STR 228th St. SW Corridor Improvements i005 E7AC STR 238th St. Island & Misc. Ramps i037 EBDC 1 c STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STR 76th Ave Overlay (196th St. to OVD) i052 E20CB STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA Revised 8/1 v2021 Packet Pg. 168 7.5.c PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Project Title Number Number STR 76th Ave W at 212th St SW Intersection Improvements c368 ElCA STR 84th Ave W Overlay from 220th to 212th 031 EBCC STR 89th PI W Retaining Wall i025 E7CD STR ADA Curb Ramps i033 EBDB STR Admiral Way Pedestrian Crossing i040 E9DA STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 ESDA STR Citywide Bicycle Improvements Project i050 EODC STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Edmonds Street Waterfront Connector c478 ESDB STR Elm Way Walkway from 8th Ave to 9th Ave i058 E21 DA STR Hwy 99 Gateway Revitalization s014 E6AA STR Minor Sidewalk Program 017 E6DD STR SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) 055 E20CE STR Sunset Walkway Improvements c354 E1 DA STR Trackside Warning System c470 ESAA STR Walnut St. Walkway (3rd-4th) i044 E9DC STR 2021 Pedestrian Task Force 061 E21 DB STR 2020 Waterline Overlay i053 EOCC STR 220th Adaptive i028 EBAB SWR 2019 Sewerline Replacement Project c516 EBGA SWR 2021 Sewer Overlay Program i060 E21 CC SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Phase 8 Annual Sewer Replacement Project c548 EOGA SWR Phase 9 Annual Sewer Replacement Project c559 E21 GA SWR Sanitary Sewer and Stormwater Pipe Rating Services c562 E21GB UTILITIES 2019 Utility Rate & GFC Update s02O EBJB UTILITIES Standard Details Updates solo ESNA WTR 2019 Swedish Waterline Replacement c523 EBJA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR 2021 Waterline Overlay Program i059 E21CB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB WTR Elm St. Waterline Replacement c561 E21JB WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WTR Phase 12 Annual Water Utility Replacement Project c558 E21JA WTR Yost & Seaview Reservoir Assessment s026 EOJB WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 8/11/2021 Packet Pg. 169 7.5.d Payroll Earnings Summary Report City of Edmonds Pay Period: 1,011 (07/16/2021 to 07/31 /2021) Hour Type Hour Class Description Hours Amount 111 ABSENT NO PAY LEAVE 24.00 0.00 119 SICK Donated Sick Leave -used 130.27 5,600.34 121 SICK SICK LEAVE 1,036.43 40,710.88 122 VACATION VACATION 1,634.57 71,720.56 123 HOLIDAY HOLIDAY HOURS 142.00 6,389.13 124 HOLIDAY FLOATER HOLIDAY 41.00 1,348.89 125 COMP HOURS COMPENSATORY TIME 211.00 7,728.24 130 COMP HOURS Holidav Compensation Used 34.00 1,296.93 135 SICK WASHINGTON STATE SICK LEY 8.00 156.96 141 BEREAVEMENT BEREAVEMENT 18.00 625.89 150 REGULAR HOURS Kelly Dav Used 84.00 3,631.56 155 COMP HOURS COMPTIME AUTO PAY 127.15 6,559.19 160 VACATION MANAGEMENT LEAVE -31.00 -2,363.67 170 REGULAR HOURS COUNCIL BASE PAY 700.00 9,916.62 174 REGULAR HOURS COUNCIL PRESIDENTS PAY 0.00 300.00 175 REGULAR HOURS COUNCIL PAY FOR NO MEDICP 0.00 3,714.40 190 REGULAR HOURS REGULAR HOURS 16,297.50 667,331.89 191 REGULAR HOURS FIRE PENSION PAYMENTS 4.00 5,912.37 194 SICK Emerqencv Sick Leave 8.00 353.38 196 REGULAR HOURS LIGHT DUTY 80.00 4,130.50 205 OVERTIME HOURS OVERTIME .5 1.25 20.99 210 OVERTIME HOURS OVERTIME -STRAIGHT 9.75 391.33 215 OVERTIME HOURS WATER WATCH STANDBY 42.00 2,467.69 216 MISCELLANEOUS STANDBY TREATMENT PLANT 16.00 1,515.80 220 OVERTIME HOURS OVERTIME 1.5 246.50 18,117.12 225 OVERTIME HOURS OVERTIME -DOUBLE 10.75 742.49 405 ACTING PAY OUT OF CLASS - POLICE 0.00 518.57 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 971.19 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 1,140.47 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 9,667.04 602 COMP HOURS ACCRUED COMP 1.0 74.75 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 132.00 0.00 606 COMP HOURS ACCRUED COMP 2.0 5.00 0.00 08/12/2021 Packet Pg. 170 7.5.d Payroll Earnings Summary Report City of Edmonds Pay Period: 1,011 (07/16/2021 to 07/31 /2021) Hour Type Hour Class Description Hours Amount 900 VACATION ACCRUED VACATION -12.00 0.00 901 SICK ACCRUED SICK LEAVE 116.43 0.00 903 MISCELLANEOUS CLOTHING ALLOWANCE 0.00 -37.50 acc MISCELLANEOUS ACCREDITATION PAY 0.00 82.04 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 198.23 boc MISCELLANEOUS BOC II Certification 0.00 96.39 colre MISCELLANEOUS Collision Reconstruction ist 0.00 90.46 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 180.92 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 404.96 ctr MISCELLANEOUS CTR INCENTIVES PROGRAM 0.00 1.00 deftat MISCELLANEOUS DEFENSE TATICS INSTRUCTOI 0.00 163.96 det MISCELLANEOUS DETECTIVE PAY 0.00 123.92 det4 MISCELLANEOUS Detective 4% 0.00 850.86 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 771.06 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 558.38 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 6,214.38 firear MISCELLANEOUS FIREARMS INSTRUCTOR 0.00 440.96 fmla ABSENT FAMILY MEDICAL/NON PAID 80.00 0.00 furls SICK FAMILY MEDICAL/SICK 88.00 2,662.00 hol HOLIDAY HOLIDAY -32.00 -2,088.20 k9 MISCELLANEOUS K-9 PAY 0.00 266.41 less MISCELLANEOUS LESS LETHAL INSTRUCTOR 0.00 86.54 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 1,102.30 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 599.74 Ig12 LONGEVITY Lonqevitv 9% 0.00 4,496.08 Ig13 LONGEVITY Lonqevitv 7% 0.00 965.63 Ig14 LONGEVITY Lonqevitv 5% 0.00 1,094.55 Iq2 LONGEVITY PAY LONGEVITY PAY 4% 0.00 251.44 I0 LONGEVITY Lonqevitv 1 % 0.00 374.16 Iq5 LONGEVITY Lonqevitv 3% 0.00 1,268.93 Ici6 LONGEVITY Lonqevitv .5% 0.00 329.00 Iq7 LONGEVITY Lonqevitv 1.5% 0.00 307.02 Iq8 LONGEVITY Lonqevitv 8% 0.00 710.88 08/12/2021 Packet Pg. 171 7.5.d Hour Type Hour Class mtc MISCELLANEOUS ooc MISCELLANEOUS nds MISCELLANEOUS pfmc COMP HOURS pfmp ABSENT pfms SICK pfmV VACATION phv MISCELLANEOUS prof MISCELLANEOUS pto MISCELLANEOUS sdp MISCELLANEOUS sgt MISCELLANEOUS st REGULAR HOURS traf MISCELLANEOUS Payroll Earnings Summary Report City of Edmonds Pay Period: 1,011 (07/16/2021 to 07/31 /2021) Description Hours Amount MOTORCYCLE PAY 0.00 123.92 OUT OF CLASS 0.00 186.00 Public Disclosure Specialist 0.00 116.54 Paid Familv Medical -Comp Used 2.50 86.93 Paid Familv Medical Unpaid/Sup 355.39 0.00 Paid FAMILY MEDICAL/SICK 71.04 2,169.84 Paid Familv Medical Vacation 10.80 375.55 PHYSICAL FITNESS PAY 0.00 2,524.50 PROFESSIONAL STANDARDS ; 0.00 196.58 Training Officer 0.00 157.28 SPECIAL DUTY PAY 0.00 301.49 ADMINISTRATIVE SERGEANT 0.00 196.58 Serqeant Pay 0.00 147.44 TRAFFIC 0.00 123.92 21,767.08 $899,889.82 Total Net Pay: $615,799.10 08/12/2021 Packet Pg. 172 7.5.e Benefit Checks Summary Report City of Edmonds Pay Period: 1,011 - 07/16/2021 to 07/31/2021 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 64783 08/05/2021 bpas BPAS 4,797.62 0.00 64784 08/05/2021 jhan JOHN HANCOCK 408.56 0.00 64785 08/05/2021 flex NAVIA BENEFIT SOLUTIONS 4,020.82 0.00 64786 08/05/2021 icma VANTAGE TRANSFER AGENTS 304884 3,923.89 0.00 64787 08/05/2021 afscme WSCCCE, AFSCME AFL-CIO 2,248.26 0.00 15,399.15 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 3236 08/05/2021 pens DEPT OF RETIREMENT SYSTEMS 274,632.16 0.00 3239 08/05/2021 aflac AFLAC 5,208.22 0.00 3241 08/05/2021 mebt WTRISC FBO #N3177131 106,225.34 0.00 3243 08/05/2021 us US BANK 116,032.00 0.00 3244 08/05/2021 wadc WASHINGTON STATE TREASURER 25,222.63 0.00 3245 08/05/2021 pb NATIONWIDE RETIREMENT SOLUTION 5,505.69 0.00 3247 08/05/2021 oe OFFICE OF SUPPORT ENFORCEMENT 764.50 0.00 533,590.54 0.00 Grand Totals: 548,989.69 0.00 N 6 0 00 0 m c d 0 L a c a� E �a a 8/12/2021 Packet Pg. 173 7.6 City Council Agenda Item Meeting Date: 08/17/2021 Acknowledge receipt of a Claim for Damages from Gavin Hardwick Staff Lead: NA Department: Administrative Services Preparer: Marissa Cain Background/History N/A Staff Recommendation Acknowledge receipt of a Claim for Damages from Gavin Hardwick Narrative Gavin Hardwick 437 5th Ave, Ste 103 ($250,000) Attachments: Hardwick, Gavin - Claim for Damages - for council Packet Pg. 174 7.6.a CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date Claim Form Received by City Please take note that Gavin Hardwick , who currently resides at , mailing address (see above) home phone # 425-307-6001 (atty) work phone # same , and who resided at same as above at the time of the occurrence and whose date of birth is is claiming damages against The City of Edmonds in the sum of $ $250,000 arising out of the following circumstances listed below. DATE OF OCCURRENCE: 11/21/-11/22/2018 TIME: 11:00 pm - 2:00 am LOCATION OF OCCURRENCE: Edmonds, Snohomish County, WA railroad tracks near Dimitri Bar and Grill DESCRIPTION: 1. Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. I was walking across the area near the train tracks when i stepped onto a manhole/drainage cover that was not securely fastened, and my foot and leg went into the hole, as the manhole cover flipped. I damaged my knee, which resulted in a grade 3 MCL tear Please see attached medical records, statement of D. Harwick, and documents from railroad pertaining to maintenance agreements (attach an extra sheet for additional information, if needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. Devan Hardwick - see attached transcript of recorded statement 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance company? X Yes No If so, please provide the name of the insurance company: and the policy #: License Plate # Type Auto: _ * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * * Driver License # (year) (make) (model) DRIVER: OWNER: Address: Address: Phone#: Phone#: Passengers: Name: Name: Address: Address: a� M E M L 0 4- E U Form Revised 04/09/2021 Page 1 of 2 Packet Pg. 175 7.6.a This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad litem on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct. Signature of Claimant Or ;' 1 Signature of Representative Adam Urra Date and place (residential address, city and county) 712012021 Brain Injury Law of Seattle, 437 5th Ave S, Ste 103 Edmonds WA Date and place (residential address, city and county) 52581 Print Name of Representative Bar Number (if applicable) Please present the completed claim form to: City Clerk's Office City of Edmonds 121 5tn Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. E U Form Revised 04/09/2021 Page 2 of 2 Packet Pg. 176 7.7 City Council Agenda Item Meeting Date: 08/17/2021 Board/Commission Candidate Appointment Confirmation Staff Lead: Rob Chave Department: Mayor's Office Preparer: Carolyn LaFave Background/History Position #4 of the Architectural Design Board was left vacant by an early retirement. The position was advertised earlier this year and one application was received. Mayor Nelson interviewed applicant Alexa LeBouef Brooks for the open position. Staff Recommendation Confirm appointment of Alexa LeBouef Brooks to open position #4 - Landscape Architect, of the Architectural Design Board. Narrative Ms. LeBouef Brooks is interested in using her knowledge and skills to serve the City on the Architectural Design Board. Per City Code 10.05.010 the Landscape Architect position can be filled by either a Landscape Architect or a Landscaper. Ms. LeBouef Brooks background qualifies her for this position. Packet Pg. 177 7.8 City Council Agenda Item Meeting Date: 08/17/2021 PFD Financial Presentation Staff Lead: Dave Turley Department: Administrative Services Preparer: Dave Turley Background/History The Edmonds Public Facilities District, per our Contingent Loan Agreement, is to make periodic financial reports to Council. Staff Recommendation Presentation only, no action is necessary. Narrative: Staff from the EPFD gave a financial presentation to the Finance Committee, and provided Committee members an opportunity to ask questions about the EPFD request for the City to refinance $2.6 million in bonds on their behalf. Attachments: Memorandum to Edmonds Mayor M. Nelson EPFD ECA Financial Statements June 2021 Final Audited Financials 2020 B Bond Pmnt and Sales Tax Projections Packet Pg. 178 7.8.a a E ®nos B 0 , B B B Public Facilities Disci f( TO: Mayor Mike Nelson FR: Edmonds Public Facilities District Board of Directors DA: June 7, 2021 RE: Request to Execute Refinancing of Edmonds Public Facilities District's 2012 Bonds At a Special Meeting of the Edmonds Public Facilities District Board of Directors on May 7, 2021, Rob Shelley of Piper Sandler, the District's Financial Advisor, presented background information and several possible scenarios for restructuring the District's outstanding capital debt. ECA staff also provided some additional context and a list of key decision points for the Board's consideration as it seeks to determine the best course of action. On May 27th, at a Regular Meeting of the District Board, ECA staff provided a recommendation to the Board outlining proposed timing, structure, and terms for refinancing a portion of the District's current debt. After careful consideration, the District Board voted to pursue the following: • Request that the City of Edmonds pursue a refinancing of the District's 2012 Bonds. These Bonds were issued by the City of Edmonds on behalf of the District in 2012, backed by the District's Sales Tax revenue streams, and were included in a larger refinancing package issued by the City that year. • Request that the new Bonds be issued once again in the name of the City of Edmonds to secure the best possible bond rating and lowest possible interest rate. • Extend this portion of the District's debt to the year 2041. This action will help the District meet a new legislative requirement outlined in the 2017 update to the PFD legislation, and will ensure that the Sales Tax Rebate from the State of Washington is secured through the current Public Facilities District sunset date of December 2041. • Request that the City make all efforts to refinance this debt prior to December 1, 2021. This will provide the District with short-term cash relief as it will not be required to make a principal payment on this debt in the current fiscal year. This may only be accomplished by issuing Taxable Bonds rather than Tax Exempt Bonds. However, moving to refinance this debt soon may also secure a lower interest rate for the District than it could secure if it waits for the natural call date of December 2022. c 0 a� z Packet Pg. 179 7.8.a The District has identified a list of positive outcomes from pursuing an early refinancing of the its 2012 Bonds, in partnership with the City of Edmonds: • Short-term cash flow relief for the District in 2021, which will greatly aid our operations as we recover from the pandemic shutdown and build toward a successful reopening. • Reduced annual debt payments, ensuring net positive cash flow from the District's Sales Tax Revenue streams through 2041. • Net positive cash flow beginning in 2021 will allow the District to pay down the other components of its debt (Direct Loan from the City of Edmonds, First Financial Bank Loan) more quickly. There is no penalty for early repayment of either of these loans. However, early repayment could save thousands of dollars in interest for the District in the coming years. • Once the District's other debts are retired, net positive cash flow could be invested in future capital improvements or replacements, and/or new projects. With positive cash flow from the Sales Tax Revenue streams, the District would focus first on early repayment of the City Loan first to further strengthen the partnership between the District and the City as projects like the 4t" Avenue Cultural Corridor and other mutually- M beneficial investments move forward. Z Early repayment of the Bank Loan would follow once the City Loan is repaid. This would help the District save on interest, but it should be noted that early repayment of this debt may also reduce the return the City is currently receiving from the corresponding Certificate of Deposit it made to help guarantee the Bank Loan for the District. Thank you for your consideration of this request. The Edmonds Public Facilities District Board and ECA staff are grateful for the partnership and support our organization receives from the City of Edmonds. Packet Pg. 180 7.8.b Edmonds Public Facilities District IS ea IV Statement of Revenue, Expenses and Changes in Net Position (Income Statement) eedmonndsle^ e.,o, mar s June, 2021 Amounts in thousands Col l Col 2 Col a Col 4 Col 5 Col 6 Col 7 Col a Col 9 Col 10 Col l June, 2021 FAVORABLE Year To Date ANNU FAV. ACTUAL UNFAVORABLE FAV. ACTUAL BUDG ACTUAL BUDGET (UNFAV.) %VAR. LAST ACTUAL BUDGET (UNFAV.) %VAR. LAST 12 MI VARIANCE YEAR VARIANCE YEAR TOT, Operating Revenues: $(0) $2 $(2) -108 % $(0) 1 Ticket Sales and Fees $(0) $2 $(2) -113 % $105 $3 31 34 (2) -7% 6 2 Rentals 134 142 (8) -6% 192 3 - - - 0 3 Education and Outreach - - - 13 4 - 4 0 4 Concessions 4 - 4 44 68 18 50 272 % 58 5 Contributions 388 319 69 22 % 564 1,2 - - - - 6 Advertising - - - 1 r (0) (0) 1 7 Historic Facility Preservation Fee (0) (0) 11 - - - - 8 Special Project Revenue - - - 32 Total Operating Revenue E $103 $54 $49 91 % $65 9 $524 $463 $61 13% $962 $2,0 O 10 U 11 Operating Expenses: 0 $7 $5 $(2) -47% $0 12 Artist Presentations and Theatre $8 $9 $2 18 % $80 $2 ++ - 2 2 100 % - 13 Rentals 3 9 6 67 % 11 a 3 8 5 61% 0 14 Advertising and Marketing 8 9 1 13% 32 O 1 2 1 58 % 1 15 Education and Outreach 17 24 7 30 % 36 4 1 (2) -189% 2 16 Development 18 19 1 5% 28 89 89 - 0% 81 17 Payroll and Employee Benefits 453 453 - 0% 675 1,2 d 6 9 3 38% 11 18 Facilities Maintenance and Utilities 55 49 (6) -11% 80 1 3 1 (2) -182% - 19 Minor Equipment 7 3 (4) -128% 1 1 6 5 83% - 20 Concessions and Merchandise 1 6 5 83% 16 d 8 8 0 3% 6 21 Insurance, Audit, and Legal 42 47 4 9% 39 1 - - - - 22 Special Project Expense - - - 32 U 8 8 (1) -8% 6 23 Supplies and Other 39 30 (9) -31 % 49 C $128 $138 $10 7% $108 24 Total Operating Expenses $651 $658 $7 1% $1,079 $2,0 to C 25 �y $(26) $(84) $58 69% $(43) 26 OPERATING SURPLUS (LOSS) $(126) $(195) $69 35% $(116) $( 27 LL 28 Non -Operating Revenue and (Expenses): 11 $69 $62 $7 12 % $56 29 Intergovernmental Rev (Sales Tax) $487 $487 $0) 0% $428 $9 v - - - 55 30 Grant Revenue Capital Related 34 34 0 1 % 59 0 0 (0) -82 % 0 31 Interest Earned 0 1 (1) -80 % 0 p - - - - 32 Gain (Loss) on Stock Sold (0) 0 (0) -159% 0 tV (11) (11) 0 3% (14) 33 Interest Expense (73) (68) (5) -7% (84) (1 (53) (52) (1) -1% (53) 34 Depreciation (316) (312) (4) -1% (315) (6 $6 $0) $7 647% $45 35 Total Non -Operating Surplus (Loss) $132 $142 $(10) -7% $88 $2 36 fn $(20) $(85) $65 77 % $2 37 TOTAL NET SURPLUS (LOSS) $6 $(52) $59 112 % $(28) $2 PFD ECA FINST 06-2021 IS 2 of 5 Packet Pg. 181 7/28/2021 11:44 AM Edmonds Public Facilities District pca 1V Statement of Net Position (Balance Sheet) edmonds e-ter for the arts June, 2021 Amounts in thousands 7.8.b BS June June December 2021 2020 2020 (Last ASSETS: Year End) Current Assets: Cash and Cash Equivalents - Unrestricted $168 $118 $100 Cash and Cash Equivalents - Restricted for Debt Service 272 64 71 Cash and Cash Equivalents - Facility Restricted 46 0 46 Cash and Cash Equivalents - Special Projects Restricted 6 41 22 Receivables from Customers 56 23 37 Pledges Receivables from Donors 149 106 128 Receivables from Other Governments 103 131 165 Inventories 5 6 8 Prepayments 52 62 60 Total Current Assets $857 $551 $637 Property, Plant and Equipment Land $3,445 $3,445 $3,445 Buildings and renovations 14,607 14,607 14,607 Equipment and technology 636 636 636 Construction in Progress 235 75 162 subtotal PPE $18,923 $18,762 $18,849 Accumulated Depreciation (8,713) (8,080) (8,397) Total PPE, net $10,210 $10,682 $10,453 Deferred Pension Asset $143 $148 $143 Total Assets $11,210 $11,381 $11,233 LIABILITIES: Current Liabilities: Accounts Payable $38 $175 $162 Payroll and Benefits Payable 54 44 40 Compensated Absences Liability $67 $36 $67 Unearned Ticket and Other Unearned Revenue 532 441 468 Customer Deposits Liabilities 29 29 28 Accrued Interest 32 21 5 Current Portion of Long -Term Debt 692 675 704 Total Current Liabilities $1,445 $1,420 $1,474 Long Term Debt: First Financial NW Bank (2018 note payable from refinancing) $2,243 Contractual Obligation to the City of Edmonds (2012 bonds) 2,185 Loan Payable to the City of Edmonds 1,216 Note Payable to DanSound (Equip loan) 4 Total Long -Term Debt $5,647 Non Current Libilities: Pension Liability Deferred Pension Libility Total Noncurrent Liabilities Total Liabilities Net Position: Net Investment in Capital Assets Restricted Unrestricted accumulated surplus/(deficit) Total Net Position Total Liabilities and Net Position PFD ECA FINST 06-2021 BS 391 109 $499 $7,592 $3,871 1,351 (1,603) $3,619 $11,210 3of5 $2,243 2,585 1,206 19 $6,053 346 195 $541 $8,015 $3,954 852 (1,440) $3,366 $11,381 $2,243 2,185 1,216 4 $5,647 391 109 $499 $7,620 4,102 986 (1,476) $3,613 $11,233 Packet Pg. 182 7/28/2021 11:44 AM eca V $600 $500 a $400 m o $300 ti $200 $100 Edmonds Public Facilities District June,2021 Graphs of Financial Statistics TOTAL OPERATING REVENUES F M A M J J A S O N ■ Actual 2021 ■ Budget 2021 ■ Last Year 2020 OPERATING SURPLUS (LOSS) F M A M J J A S O N ■ Actual 2021 ■ Budget 2021 ■ Last Year 2020 CASH BALANCES F M A M J J A S O N Actual 2021 Last Year 2020 TOTAL OPERATING EXPENSES $400 7.8.b GRAPHS $300 N r _ N � 7 � t $200 ++ H E E O $100 U O r C O $- r R r J F M A M J J A S O N D t= d ■ Actual 2021 ■ Budget 2021 ■ Last Year 2020 to N ♦Z U C TOTAL NET SURPLUS (LOSS) c $300 LL a $250 LL ♦Z $200 N a" $150 � G N N o' $100 C 3 $50 $ O N All $(50) r R $(100) N $(150) R J F M A M J J A S O N D ■ Actual 2021 Budget 2021 ■ Last Year 2020 TOTAL LONG-TERM DEBT $6,aoo $6,700 $6,600 a m $6,500 t $6,400 $6,300 $6,200 $6,100 J F M A M J J A S O N D Actual 2021 Last Year 2020 Packet Pg. 183 PFDECAFINST06-2021 Graphs 5&5 T28/2021 11:44 AM 7.8.c Financial Statements Audit Report Edmonds Public Facilities District For the period January 1, 2020 through December 31, 2020 Published July 6, 2021 ❑� •i ❑� Find out what's new at SAO Report No. 1028703 by scanning this code with your smartphone's camera Packet Pg. 184 7.8.c Office of the Washington State Auditor Pat McCarthy July 6, 2021 Board of Directors Edmonds Public Facilities District Edmonds, Washington Report on Financial Statements Please find attached our report on the Edmonds Public Facilities District's financial statements. We are issuing this report in order to provide information on the District's financial condition Sincerely, Pat McCarthy, State Auditor Olympia, WA Americans with Disabilities In accordance with the Americans with Disabilities Act, we will make this document available in alternative formats. For more information, please contact our Office at (564) 999-0950, IDD Relay at (800) 833-6388, or email our webmaster at webmaster&sao.wa.gov. Insurance Building, P.O. Box 40021 • Olympia, Washington 98504-0021 • (564) 999-0950 • Pat. McCarthy@sao.wa.gov Packet Pg. 185 Independent Auditor's Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards..................................................................................................... 4 Independent Auditor's Report on the Financial Statements............................................................ 6 FinancialSection............................................................................................................................. 9 About the State Auditor's Office................................................................................................... 48 Office of the Washington State Auditor sao.wa.gov Page 3 Packet Pg. 186 7.8.c Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Edmonds Public Facilities District January 1, 2020 through December 31, 2020 Board of Directors Edmonds Public Facilities District Edmonds, Washington We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the Edmonds Public Facilities District, a component unit of the City of Edmonds, as of and for the year ended December 31, 2020, and the related notes to the financial statements, which collectively comprise the District's basic financial statements, and have issued our report thereon dated June 29, 2021. As discussed in Note 11 to the 2020 financial statements, the full extent of the COVID-19 pandemic's direct or indirect financial impact on the District is unknown. INTERNAL CONTROL OVER FINANCIAL REPORTING In planning and performing our audit of the financial statements, we considered the District's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the District's internal control. Accordingly, we do not express an opinion on the effectiveness of the District's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the District's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Office of the Washington State Auditor sao.wa.gov Page 4 Packet Pg. 187 7.8.c Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. COMPLIANCE AND OTHER MATTERS As part of obtaining reasonable assurance about whether the District's financial statements are free from material misstatement, we performed tests of the District's compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. PURPOSE OF THIS REPORT The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the District's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. However, this report is a matter of public record and its distribution is not limited. It also serves to disseminate information to the public as a reporting tool to help citizens assess government operations. Pat McCarthy, State Auditor Olympia, WA June 29, 2021 Office of the Washington State Auditor sao.wa.gov Page 5 Packet Pg. 188 7.8.c Report on the Financial Statements Edmonds Public Facilities District January 1, 2020 through December 31, 2020 Board of Directors Edmonds Public Facilities District Edmonds, Washington REPORT ON THE FINANCIAL STATEMENTS We have audited the accompanying financial statements of the Edmonds Public Facilities District, a component unit of the City of Edmonds, as of and for the year ended December 31, 2020, and the related notes to the financial statements, which collectively comprise the District's basic financial statements as listed on page 9. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the District's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the District's internal control. Accordingly, we Office of the Washington State Auditor sao.wa.gov Page 6 Packet Pg. 189 7.8.c express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Edmonds Public Facilities District, as of December 31, 2020, and the changes in financial position and cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Matters of Emphasis As discussed in Note 11 to the 2020 financial statements, the full extent of the COVID-19 pandemic's direct or indirect financial impact on the District is unknown. Our opinion is not modified with respect to this matter. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis and required supplementary information listed on page 9 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. OTHER REPORTING REQUIRED BY GOVERNMENT AUDITING STANDARDS In accordance with Government Auditing Standards, we have also issued our report dated June 29, 2021 on our consideration of the District's internal control over financial reporting and on our tests Office of the Washington State Auditor sao.wa.gov Page 7 Packet Pg. 190 7.8.c of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District's internal control over financial reporting and compliance. �� lvi�� e' Pat McCarthy, State Auditor Olympia, WA June 29, 2021 Office of the Washington State Auditor sao.wa.gov Page 8 Packet Pg. 191 7.8.c FINANCIAL SECTION Edmonds Public Facilities District January 1, 2020 through December 31, 2020 REQUIRED SUPPLEMENTARY INFORMATION Management's Discussion and Analysis — 2020 BASIC FINANCIAL STATEMENTS Statement of Net Position — 2020 Statement of Revenues, Expenses and Changes in Net Position — 2020 Statement of Cash Flows — 2020 Notes to Financial Statements — 2020 REQUIRED SUPPLEMENTARY INFORMATION Schedule of Proportionate Share of Net Pension Liability — PERS 1, PERS 2/3 — 2020 Schedule of Employer Contributions — PERS 1, PERS 2/3 — 2020 Office of the Washington State Auditor sao.wa.gov Page 9 Packet Pg. 192 MANAGEMENT'S DISCUSSION AND ANALYSIS Edmonds Public Facilities District (the District) presents this Management's Discussion and Analysis of its financial activities for the fiscal year ended December 31, 2020. The Management's Discussion and Analysis is designed to: • Assist the reader in focusing on significant financial issues. • Provide an overview of the District's financial activity. • Identify changes in the District's financial position (its ability to meet future years' challenges). The Management's Discussion and Analysis focuses on the current year's activities, resulting changes and currently known facts. Therefore, it should be read in conjunction with the District's financial statements. OVERVIEW OF THE FINANCIAL STATEMENTS The financial statements provide information about the District's overall financial position and results of operations. These statements, which are presented on the accrual basis, consist of Management's Discussion and Analysis (this section), the Statement of Net Position; the Statement of Revenues, Expenses and Changes in Net Position; Statement of Cash Flows; and the Notes to the Financial Statements. The District is a business -type activity, the purpose of which is to construct, maintain and operate a performing arts center within the boundaries of the City of Edmonds. Business -type activities provide specific goods or services to a group of customers that are paid for by fees charged to those customers. There is a direct relationship between the fees paid and the services rendered. The District is also supported by a legally separate entity, a 501(c)(3) not -for -profit corporation called Edmonds Center for the Arts (ECA), the purpose of which is to assist the District with community outreach, audience development and securing contributions from private sources to help support the operation of the performing arts center. ECA's financial activities are included within the Financial Statements of the District, as the non-profit is a blended component unit of the District. 7.8.E Page 10 FINANCIAL STATEMENTS Statement of Net Position The Statement of Net Position presents information on all the District's assets, deferred inflows/outflows of resources and liabilities, with the difference between the two reported as net position. This statement is like the balance sheet of a private sector business. Over time, increases or decreases in net position may serve as useful indicators of improvement or deterioration in the District's overall financial position. Nonfinancial factors should also be considered to access the position of the District. Condensed Statement of Net Position 2020 2019 Current and other assets $637,019 $476,351 Capital assets(net) 10,452,654 10,924,739 Total assets 11,089,672 11,401,090 Deferred outflows of resources related to pensions 143,489 147,769 Total assets and deferred outflows of resources $11,233,161 $11,548,859 Current and other liabilities $1,406,680 $1,516,227 Long-term liabilities 6,105,066 6,443,115 Total liabilities 7,511,746 7,959,342 Deferred inflows of resources related to pensions 108,664 195,204 Total liabilities and deferred inflows of resources $7,620,410 $8,154,546 Net Position Net investment in capital assets $4,101,920 $4,185,209 Restricted 985,585 502,366 Unrestricted (1,474,755) (1,293,263) Total net position $3,612,750 $3,394,313 7.8.E Page 11 Statement of Revenues, Expenses and Changes in Net Position The Statement of Revenues, Expenses and Changes in Net Position presents increases (revenues and gains) and decreases (expenses and losses) in the District's net position during the current year. Condensed Statement of Revenues, Expenses and Changes in Net Position Revenues Operating revenues Non - operating revenues Total Revenues Expenses Operating Expenses Non - operating expense Total Expenses 2020 2019 $1,689,533 $2,759,725 1,030,291 1,003,298 $2,719,824 $3,763,023 $2,355,172 $3,487,923 146,215 233,241 $2,501,387 $3,721,164 Change in net position 218,438 41,859 Net position - beginning 3,394,313 3,352,455 Net position - end of period $3,612,750 $3,394,313 Analysis of Revenues, Expenses and Changes in Net Position: Revenues: The District's operating revenues decreased $1,070,192 or 38.78 % in 2020. The decrease was most significant in both Ticket Sales and Rental line items. Non -operating revenue the District noted a decrease in capital grant investments but continued growth intergovernmental revenue on the non -operating side of the organization in 2020. Expenses: Total operating expenses for the District decreased $1,132,751 or 32.48% over the prior period. Net Position & Capital Assets: The total net position of the District (assets in excess of liabilities) at December 31, 2020 was $3,612,750. There was an increase of $218,437 or 6.44% compared to December 31, 2019. The largest component of the District's net position is its investment in capital assets, less debt related to the acquisition of those assets. These assets, such as buildings and equipment, are used to provide services to citizens. As a result, these assets are not for sale, and are therefore not available to fund current District obligations (See Note 2). 7.8.E Page 12 $985,585 of the District's total net position was restricted. This restricted portion increased by $483,219, or 96.2% in 2020 (See Note 1 (f)), the District's unrestricted net position decreased by $181,943, or 14.1%. The remaining, unrestricted net position of the District may be used for functions of District operations such as employee salaries, programming, advertising, and supplies. Notes to the Financial Statements The Notes to the Financial Statements are integral to the financial statements. They immediately follow the Financial Statements in this report, and they provide additional disclosures essential to a full understanding of the statements. FINANCIAL CONDITION, RESULTS AND OUTLOOK Operating Performance In March 2020, Governor Inslee declared a state of emergency in response to the spread of a deadly new virus, COVID-19. In the weeks following the declaration, precautionary measures to slow the spread of the virus were ordered. These orders included canceling public events, limiting gathering sizes and requiring people to stay home unless leaving for an essential function. As of Mid - March 2020, the District furloughed all event staff, closed the facilities to the public, cancelled all events as well as meetings and performances. As of June 2020, all remaining administrative staff were placed on half-time for the duration of the year. Management is currently assessing long term financial impact on the organization and cash projections for the next five years. Management is continuing to work on revenue development during this period by focusing in on formatting its events around a phased reopening, targeted fundraising efforts and cost reduction. In FY 2020, the District incurred an operating loss before depreciation of $33,703, compared to last year in which we incurred a loss before depreciation in the amount of $100,128. There were several key factors that led to this decreased in operating loss. These items included: Payroll Expense: The District noted a combined decrease in payroll expenses of $427,369 or 28.67% compared to the prior year. Overall, the decrease in payroll costs were linked to the furlough and reduction of staff hours and on overall reduction of other expenses of $705,382. Other Expense: A decrease of all other expenses' due no events, artist presentation and theatre from $550,317 to $98,944 or 82.02% and a decrease in marketing expense from $156,904 to $37,617 or 76.03% Revenue Gain: The District noted an 8.36%, gain in its contributed operating revenue compared to the prior year. This was linked directly to our committed generous donor base, including our annual GALA event which was held virtually. The District continues to implement strategies to improve operating performance and improve its financial stability after such an unforeseen pandemic. The steps the District has taken include: 7.8.E Page 13 Strategic Planning: In May 2013, the Boards of Edmonds Public Facilities District and Edmonds Center for the Arts adopted a comprehensive Strategic Business Plan, which includes strategies designed to ensure the long-term financial stability and sustainability of the District and the Center. Beginning in June of 2017, the District and the Not -For -Profit Boards and staff embarked on a planning process to update the Strategic Business Plan for the next five-year period (2018 — 2022). The District and Non -Profit Boards officially approved the 5-year Strategic Business Plan at is joint Board meeting in December 2018. In 2019 and 2020, District department heads and board committees began implementing work plans based on the Strategic Business Plan objectives. These plan objectives focused primarily the further development of earned revenue by developing new rental business, expanding the non-profit donor base, analyzing the net profit of presented events before sponsorship, stewardship of District assets and the development of external partnerships. Non -Operating Performance The District's Intergovernmental Revenue, which exclusively funds its Bond Debt Service payments, comprises direct sales tax rebates from the State of Washington, contributions from Snohomish County Public Facilities District established by inter -local agreement, and a portion of net revenue generated by the operation of Edmonds Center for the Arts. The economic crisis that began in 2008 has resulted in average annual shortfalls of approximately $125,000 between projected sales tax revenues and actual receipts. Between 2011 and 2020, the District's annual bond payment obligations have been met, in part, with loans from the City of Edmonds as prescribed in a Contingent Loan Agreement (CLA) between the two entities signed in 2008 (see Note 3 in the accompanying Notes to the Financial Statements). Under the terms of the CLA, the City of Edmonds is contractually obligated to advance to the District, as a loan, the amount of any shortfall in the District's Debt Service Fund each year. The City of Edmonds pledges its full faith and credit thereto. The City will continue to provide the same contingent financial support to the District for the life of the bonds, or until such assistance is no longer required. The District has made excellent progress to secure new revenue streams to address these annual shortfalls in sales tax revenues resulting from the economic crisis, both to pay back past loans, and to eliminate the need for future loans from the City of Edmonds. In 2020, the District is able to report it was able to meet the 2012 debt services obligation to the City of $375,000. We did request and receive an extension of one year for the loan debt payment owed to Northwest First Financial bank. This extension has changed the maturity date from 12/31/2028 to 12/31/2029 (see Note 10). Increased Sales Tax Revenues: For the past six years, the City of Edmonds and Snohomish County have experienced significant increases in sales tax revenues. As macro -economic conditions continue to improve, the sales tax revenue the District receives has increased and has helped to close the gap between non -operating revenue and bond payments. The District received additional funds from Snohomish County Public Facilities District in 2020 (referred to as the "Tier 2" allocation) for the seventh time since FY 2009. The District received $178,847 in FY 2019 from this allocation, and as projected we received $238,464 in FY 2020, further closing the gap between sales tax revenues and bond debt expense. 7.8.E Page 14 Extension of Public Facilities District Legislation: In 2017 the Washington State Legislature passed House Bill 1201, and the Bill was subsequently signed into law by Governor Jay Inslee in April 2017 extending the sales tax rebate for Public Facilities Districts by a period of 15 years from 2027 to the year 2041. The extension of this funding source provides the District with several options for re -funding or refinancing its long-term debt for capital maintenance, replacement, and improvements, or for operations if required. In 2018, the District in collaboration with the Districts in the Public Facilities District completed the allocation process for the extended sales tax rebate and projects an additional $16 million dollars in tax revenue between the 2027 to 2041 period. REQUESTS FOR INFORMATION 7.8.E The following Financial Statements are designed to provide users with a general overview of the District's financial performance as well as to demonstrate accountability to its citizens, investors, creditors, and other customers. If you have a question about this report, please contact Edmonds Public Facilities District, 410 Fourth Avenue North, Edmonds, Washington, 98020, (425) 275-4485. Page 15 Edmonds Public Facilities District Statement of Net Position As of December 31, 2020 ASSETS: Current Assets: Cash and Cash Equivalents - Unrestricted 101,256 Cash and Cash Equivalents - Restricted 138,071 Customer Accounts Receivable 40,157 Pledges Receivable 127,702 Due from Other Governments 165,039 Inventory 5,270 Prepayments 59,523 Total Current Assets $ 637,019 Noncurrent Assets: Land $ 3,444,885 Construction in Progress 162,146 Buildings, Equipment, Furniture and Other Depreciable Assets 15,242,301 Accumulated Depreciation (8,396,678) Total Noncurrent Assets $ 10,452,654 TOTAL ASSETS $ 11,089,672 DEFERRED OUTFLOWS OF RESOURCES Deferred Outflows Related to Pensions 143,489 $ 143,489 LIABILITIES: Current Liabilities: Accounts Payable $ 162,261 Wages and Benefits Payable 39,889 Unearned Ticket Sales and Other Unearned Revenue 468,131 Liabilities for Customer Deposits 28,255 Accrued I nterest 4,635 Current Portion of Long -Term Liabilities 703,509 Total Current Liabilities $ 1,406,680 Noncurrent Liabilities: Loan Payable to First Financial NW Bank $ 2,242,813 Contractual Obligation to the City of Edmonds 2,185,000 Loan Payable to the City of Edmonds 1,215,552 Loan Payable to Dansound 3,860 Liability for Compensated Absences 67,138 Net Pension Liability 390,704 Total Noncurrent Liabilities $ 6,105,066 TOTAL LIABILITIES $ 7,511,746 DEFERRED INFLOWS OF RESOURCES Deferred Inflows Related to Pensions 108,664 $ 108,664 NET POSITION: Net Investment in Capital Assets 4,101,920 Restricted 985,585 Unrestricted (1,474,755) TOTAL NET POSITION $ 3,612,750 The notes to the financial statements are an integral part of this statement 7.8.E Page 16 Edmonds Public Facilities District Statement of Revenue, Expenses and Changes in Net Position For the Period Ended December 31, 2020 Operating Revenues Ticket Sales and Fees $ 109,635 Rentals 231,169 Education and Outreach 14,944 Concessions 44,122 Contributions 1,276,111 Advertising 975 Facilities 12,577 Total Operating Revenue $ 1,689,533 Operating Expenses: Artist Presentations and Theatre $ 98,944 Rentals 39,478 Education and Outreach 48,779 Development 64,142 Advertising and Marketing 37,617 Payroll, Taxes and Employee Benefits 1,063,064 Pension Expense under GASB 68 (1,058) Facilities Maintenance and Utilities 142,208 Contracted Services 1,692 Supplies and Other Operating Expenses 228,370 Depreciation 631,936 Total Operating Expenses $ 2,355,172 Operating Income (Loss) $ (665,639) Non -operating Revenue and (Expenses): Intergovernmental Revenue $ 898,873 Grant Revenue 130,806 Interest Expense (146,215) Interest Earned 601 Loss/Gain on Stock Realized 11 Non -Operating Income (Loss) $ 884,077 TOTAL NET INCOME (LOSS) $ 218,438 BEGINNING NET POSITION $ 3,394,313 END OF YEAR NET POSITION $ 3,612,750 The notes to the financial statements are an integral part of this statement 7.8.E Page 17 Edmonds Public Facilities District Statement of Cash Flows For the Year Ended December 31, 2020 Cash Flows from Operating Activities: Ticket Sales 135,617 Rental Receipts 235,429 Concession Sales 45,089 Contributions Received 1,200,537 Payments to Artists (211,047) Payments to Suppliers (491,682) Payments to Employees (1,078,571) Other Outside Payments (103,451) Net cash provided (used) by operating activities $ (268,079) Cash Flows from Noncapital Financing Activities: Cash borrowed from the City of Edmonds $ 9,361 Cash flows from noncapital financing activities $ 9,361 Cash Flows from Capital and Related Financing Activities Receipt of sales taxes & other intergovernmental payments 850,596 Receipt of grant revenue 130,806 Principal paid on long-term debt Contractual obligation to the City of Edmonds (375,000) Principal paid Dansound (23,157) Principal paid loan payable City of Edmonds Principal paid to FFNFB Interest paid on long-term debt (137,269) Purchase of capital assets (159,851) Net cash flows from noncapital financing activities $ 286,125 Cash Flows from Investing Activities: Interest received on investments 601 Loss on sale of investment 11 Loss/Gain Fixed Assets - Net cash provided by investing activities $ 612 Total adjustments $ 28,018 Beginning Cash $ 211,309 Ending Cash $ 239,327 Reconciliation of Operating Loss to Net Cash Provided by Operating Activities Operating Loss $ (665,639) Adjustments to reconcile operating loss to net cash provided by operating activities: Depreciation 631,936 Changes in assets and liabilities: Accounts Receivables (82,606) Inventory 967 Prepayments (23,846) Account Payable (144,959) Salaries & Benefits Payable (47,346) Compensated Absences 30,781 Unearned revenues (2,514) Unearned customer deposits (9,820) Pension Liability 44,967 Net cash provided by operating activities $ (268,079) The notes to the financial statements are an integral part of this statement. 7.8.E Page 18 NOTES TO THE FINANCIAL STATEMENTS NOTE 1— SIGNIFICANT ACCOUNTING POLICIES The accounting and reporting policies of Edmonds Public Facilities District (referred to hereafter as the "District"), which conform to generally accepted accounting principles for governments as prescribed by the Governmental Accounting Standards Board (GASB), are regulated by the Washington State Auditor's Office. The District's financial statements are comprised of the accounts of the District per se, a government body, and its private -sector not -for -profit affiliate, Edmonds Center for the Arts (ECA). The District's significant accounting policies are described below. ECA follows accounting standards promulgated by the Financial Accounting Standards Board. It applies those standards by utilizing guidance contained in the American Institute of Certified Public Accountants Audit and Accounting Guide, "Not -for Profit Entities." Financial statements for ECA alone are included in its Form 990, filed annually with the Internal Revenue Service. Copies of Forms 990 filed by ECA for the three most recent years may be downloaded without charge from the website of Guidestar, Inc. (http://www.guidestar.org/). 7.8.E For purposes of measuring the net pension liability, deferred outflows of resources and deferred inflows of resources related to pensions, and pension expense, information about the fiduciary net position of all state sponsored pension plans and additions to/deductions from those plans' fiduciary net position have been determined on the same basis as they are reported by the Washington State Department of Retirement Systems. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. A. Reoortine Entit The Edmonds Public Facilities District was established under the authority of the Laws of the State of Washington, 1999, Chapter 165, pursuant to Ordinance No. 3358 of the City Council of the City of Edmonds, passed on April 24, 2001. Under RCW 35.57 the City has authority to form a public facilities district for the purposes, inter alia, of acquiring, constructing, operating, promoting, and financing a regional center. Edmonds Public Facilities District developed a performing arts center within the city of Edmonds called Edmonds Center for the Arts that provides for meetings, conferences, community events, sporting events, trade shows, and artistic, musical theatrical, or other cultural exhibitions, presentations or performances to the City, the County, and the entire state and their residents. Edmonds Center for the Arts is a strong contributor to the economic vitality of the region and is a source of great pride to the community and its patrons, staff, and volunteers. The District is a municipal corporation in the State of Washington. It is a discrete component unit of the City of Edmonds. Its governing board is appointed by the City Council of Edmonds and comprises of five members who serve staggered four-year terms, with one term renewal permitted. ECA is a not -for -profit corporation organized and operated in conformity with Section 501(c) (3) of the Internal Revenue Code. ECA's activities are limited to providing support for the District and its performing arts center. ECA conducts various activities to raise funds, primarilyfrom private- sector sources, including individuals, corporations and other businesses, and foundations. Its eighteen -member Board of Directors is appointed by the Board of the District for three-year terms renewable two times. ECA Board members provide advice and counsel to the entity. ECA's financial activities are included within the Financial Statements of the District, as the non-profit is a blended component unit of the District. Page 19 Edmonds Center for the Arts is grateful to host our performances and programs on the culture -rich indigenous lands of the Coast Salish people. On behalf of our staff, Boards, and volunteers, we are committed to working with local tribes to acknowledge and honor their ancestral lands. B. Basis of Accounting The District uses the economic resources measurement focus and full accrual basis of accounting, revenues are recognized when earned and expenses are recorded when incurred. Regardless of the timing of the cash flows. The District's operating expenses include all costs associated with its presenting, rental and concessions businesses, as well as the costs associated with administration and fundraising. Financial costs, principally interest expense, are recorded as non -operating expenses. 7.8.E The District receives and records operating revenue from the sources described below. Sales tax rebate receipts, intergovernmental revenues, as well as interest and other investment revenues as non -operating iNTAMn«19 (1) Ticket Sales to ECA Presentations are recorded as a liability, "Unearned Revenue," until the date of the performance. Ticket revenue is therefore recognized as earned on the date of each performance. Tickets returned by patrons prior to performances are reclassified as contribution revenue at amounts equal to the original ticket sale price and placed back into ticket inventory for resale. (2) Rental Revenue is derived from rentals of the auditorium, as well as other spaces in the facility. Rentals received in advance are recorded as "Unearned Revenue," a current liability on the Statement of Net Position. Unpaid rents are recorded as accounts receivable. (3) Sales Tax Revenue and Intergovernmental Revenue are recorded as non -operating revenues on the Statement of Revenues, Expenses and Changes in Net Position. District sales tax revenue represents a rebate of a portion of State of Washington sales taxes assessed and collected within the District. Intergovernmental revenue consists of the proceeds of an Inter -Local Agreement between the City of Edmonds, Edmonds Public Facilities District, Snohomish County, and the Snohomish County Public Facilities District. That agreement provides for rebates of sales taxes assessed and collected elsewhere in Snohomish County to public facilities districts in the county, including the District. Under the agreements which generate these revenues, they must be used first to pay the annual principal and interest on the District's long-term debt. The debt that must be so serviced comprises the District's 2012 Contractual Obligation to the City of Edmonds (see Note 3). Loan payable to First Financial Northwest Bank (see Note 3). Loan payable to the City of Edmonds (see Note 3). In any fiscal year in which the Sales Tax and Intergovernmental Revenues exceed the amounts required to service those three liabilities, the excess may be used by the District for operations, capital expenditures, or other debt reduction. In the event the District lacks sufficient non -voted debt capacity to incur indebtedness resulting from a loan from the City, the District shall incur indebtedness for an amount equal to the District's remaining non -voted debt capacity, if any, and any loan amount greater than the District's then -remaining non -voted debt capacity shall be deemed an equity payment by the City to the District in exchange for an interest in the Regional Center, which need not be repaid. Within 60 days after any such equity payment by the City, Page 20 7.8.E the District shall deliver to the City a quitclaim deed conveying to the City a tenancy -in -common interest in the Regional Center. Such interest shall be a percentage ownership interest in the Regional Center, the numerator of which shall be the sum of such equity payment and the costs of transferring title and recording such quitclaim deed, and the denominator of which shall be the aggregate original principal amounts of: (a) the Refunded Bonds, (b) all bonds issued by the City to finance the Regional Center, and (c) any other bonds issued by the District to finance the Regional Center (excluding from clause (c) the Note, the Prior Note (as defined in the Original Agreement) and any bonds, or any portion thereof, issued to refinance bonds issued by the City or the District to finance the Regional Center). The Sales Tax and Intergovernmental Revenues are recorded as revenue during the fiscal period in which they are assessed. Revenues earned but not yet received are recorded as receivables. (4) Contributions are the principal revenue source for Edmonds Center for the Arts. They are received in three different forms: cash donations, donation of financial instruments, and donated performance tickets. Contributions are recorded as revenue when they are in the form of voluntary unconditional promises to give. ECA records donations as revenue on the date of receipt. ECA's policy is to sell donated financial instruments immediately thereafter. Donated tickets are placed back into inventory for sale to the public. C. Cash and Cash Equivalents In the statement of Net Position, Cash and Equivalents includes cash in the bank and short-term investments held in the Washington State Local Government Investment Pool (LGIP), these investments are reported at amortized cost. D. Receivables Customer accounts receivable consist of amounts due from private individuals or organizations for goods and services. Pledged receivables consist of amounts due on promised contributions. The amount due from governments consists of sales tax and sponsorships. Total receivables are listed below: Customers $ 40,157 Pledges from Private Sources $127,702 Due from Government $165,039 Total Receivables $ 332,898 E. Inventories Inventories consist primarily of goods held for sale as concessions. Inventories are valued at historic cost under the FIFO identification method. Balance at 12/31/2020, $5,270. This resulted in a decrease of $967 from 2019. F. Restricted Assets These accounts contain resources for debt services, grants, and facilities. Specific debt service reserve requirements are described in (Note 3). Page 21 7.8.E The District implemented a facility ticket fee in 2017 which are designated for specific purposes generally not part of the Operating Budget. Specifically, for the sole purpose of making capital improvements, or to make emergency maintenance outside of the normal day to day operations of the facility with authorization from the EPFD Board. The amount due from governments consists of sales tax, contributions made from Snohomish County Tax and Lodging, Edmonds Arts Commission, City of Edmonds Diversity Commission (posted to revenue but not collected) and Donor restricted cash. From time to time, the District has found it necessary to obtain its Board authority and approval to transfer funds temporarily to its Operations fund (Inter -fund Loan). The restricted assets are composed of the following: Cash — Debt Service $ 70,909 Cash — Facilities $ 45,669 Cash — Donation $ 21,493 Due from Governments $ 165,039 Inter -fund Loan $682,475 Total Restricted Assets $ 985,585 G. Compensated Absences Employees who work 30 or more hours per week earn compensated vacation each pay period based on the number of hours worked. The amount of paid leave an employee can earn depends on their length of service with the organization and the number of hours they are regularly scheduled to work each week. A maximum of 30 unused vacation days may be carried over from one year to the next. Due to the Pandemic, the Board authorized management to extend the accrual of compensated absences to employees who worked 30 hours or more prior to March 2020, and whose hours were reduced to 20 or more hours still accrue as though they work 30 or more hours per week. This enhanced accrual will return to the pre-covid accrual rate when staff return to full time working status. The Districts long term year's liability at December 31, 2020 was $67,138. This resulted in an increase of $30,781 from 2019. H. Deferred Outflows/Inflows of Resources In the Statement of Net Position, Deferred Outflows/Inflows of Resources is related to pensions. (See Note 6.) NOTE 2 — CAPITAL ASSETS Capital assets include land, buildings, equipment, and technology/software. The District capitalizes purchased items having a useful life of more than one year and an acquisition value more than $2,000. Due to the size of our organization the Board changed the policy from $5,000 to $2,000 in fiscal year 2019. Purchased assets are recorded at cost when placed in service. The District's major capital asset is its 2006 renovated auditorium and the un-renovated structure of which it forms a part. That building is being depreciated over a 25-year life using the straight- line method. Other capital assets are depreciated Page 22 over a period of 15 years or less using the straight-line method. Land and construction in progress are not depreciated. Donated Assets are valued at acquisition cost. For major maintenance or replacements of the 2006 renovation components (pre-existing asset), the district adjusts the asset record for the addition and the removal. Capitalizes subsequent replacements or major maintenance (ex: such as new roof) and adjusts the existing asset record (and accumulated depreciation) for the removal or disposal (ex: such as of the old roof). To determine how to evaluate the component costs removed from the larger, the removal of the asset record will be determined by using an Inflation Calculator https://www.usinflationcalculator.com/. After removing accumulated depreciation, a gain or loss of the disposal would be recognized. The new asset will be depreciated over the life of the asset. The schedule that follows shows beginning and ending balances, as well as the changes in capital assets and accumulated depreciation during the year ended December 31, 2020. Schedule of Capital Asset Activity Balance Balance 1/1/2019 12/31/2020 Increases Decreases Land 3,444,885 3,444,885 Construction in Progress 2,295 159,851 162,146 Total capital assets, non -depreciable: $3,447,180 159,851 $3,607,031 Capital assets, depreciable: Building 14,647,619 14,647,619 Furniture and Equipment 565,904 565,904 Technology and Software 28,778 28,778 Total capital assets depreciable: $15,242,301 $15,242,301 Less accumulated depreciation for: (7,400,637) (587,638) (7,988,275) Building Furniture and Equipment (335,326) (44,299) (379,625) Technology and Software (28,778) (28,778) Total accumulated depreciation: (7,764,741) (631,937) (8,396,678) Total net depreciable capital assets: $7,477,560 (631,937) $6,845,623 Total capital assets, net: $10,924,739 (631,937) $10,452,654 7.8.E Page 23 NOTE 3 — LONG-TERM DEBT 7.8.E In 2008, Edmonds Public Facilities District issued Sales Tax Obligation and Refunding Bonds in the amount of $4,000,000. The bond proceeds were used to refund the District's outstanding balance on its 2005 General and Revenue Obligation Line of Credit ($3,883,804). The remaining proceeds were used to pay bond issuance costs and a portion was placed in reserve for future debt payments. The Bonds were issued pursuant to chapters 35.57 and 39.46 of the Revised Code of Washington and Resolution No. 27 adopted by the District's Board of Directors. When the Sales Tax Obligation and Refunding Bonds were issued, the District entered into a Contingent Loan Agreement (CLA) with the City of Edmonds (the City) providing credit support for the bonds. The CLA (original agreement dated July 14th, 2008) states that the City pledges its "full faith, credit and resources" in an "absolute and unconditional" obligation to lend money to the District for paying debt service on the bonds. The total principal and interest due on the CLA at December 31, 2020 is $1,215,552. Interest accrues on the outstanding balance at the Local Government Investment Pool rate as determined as of the last day of each month in which the loan is outstanding and shall change monthly as of the first day each month in which the loan is outstanding. Unless paid earlier, all loans shall mature on December 31', 2028. Resolution No. 2018-2, adopted on October 25, 2018, and entitled " A resolution of the District providing for the issuance of a note in the principal amount of not to exceed $3,000,000, to provide funds with which to repay and redeem in a current refunding of its outstanding Sales Tax Obligation and refunding bonds, 2008, and pay the costs of issuance of the note and administering the refunding plan; The 2008 Sales Tax Obligation and Refunding Bonds were refinanced in 2018. The District borrowed $2,803,516 from First Financial Northwest Bank. The Amended Contingent Loan Agreement (CLA): This first amended and restated CLA is dated November 15th, 2018 and amends and restates the CLA dated July 14th, 2008 (the original agreement), by and between the City of Edmonds and the District. The City of Edmonds and the District entered into this agreement solely for the purpose of providing credit support for the District's Loan (promissory) note, 2018 issued in the amount of $2,803,516. Under the new CLA the District did not borrow any funds. The loan amount did not exceed the amount necessary to refund the Refunded 2008 Bonds and pay the cost of issuance and sale of the note. Page 24 NOTE 3 — LONG-TERM DEBT Loan: First Financial Northwest Bank outstanding as follows: Interest Balance Paid in Balance Issue Name Rates 12/31/2019 2020 12/31/2020 First Financial Northwest 3% $2,523,164 0 $2,523,164 Bank Following is a table which reflects debt service to maturity for the Contractual Obligation to the First Financial Northwest Bank: Year Principal Interest Total 2021 280,352 76,957 357,308 2022 280,352 68,219 348,571 2023 280,352 59,692 340,043 2024 280,352 51,164 331,516 2025-2029 1,401,756 128,048 1,529,806 $2,523,164 $384,080 $2,907,244 Contractual Obligation to the City of Edmonds 2012: 7.8.E In 2002, Edmonds Public Facilities District became obligated under an inter -local agreement with the City of Edmonds to apply its receipts of sales tax revenues to the City over the life of the City's Limited General Obligation Bonds issued in 2002. A major portion of the proceeds of that bond issue was used for the acquisition, renovation, and initial operation of a Performing Arts Center by the District. On October 12, 2012, the City of Edmonds refunded the 2002 Limited Tax General Obligation Refunding Bonds with a face amount of $5,650,000. The 2012 refunding bonds are in total a liability of the City of Edmonds and are not reported as liability of the District. However, the District remains contractually obligated to the City of Edmonds to continue to apply its sales tax receipts to the City under the Inter - local agreement as per the schedule below. The liability to the City has been appropriately recorded on the District's Statement of Net Position as "Contractual Obligation to the City of Edmonds." The amount of the District's obligation to the City at the date of refunding was $4,965,000 with interest rates ranging from 1.75% to 3.0%, depending on the maturity of each principal installment. The bonds are scheduled to be retired in annual amounts beginning in 2013 and continuing through 2026. Page 25 NOTE 3 — LONG-TERM DEBT District Contractual Obligation to the City of Edmonds currently outstanding as follows: Interest Balance Paid in Balance Issue Name Rates 12/31/2019 2020 12/31/2020 Contractual Obligation to 1.75%-3% $2,960,000 $375,000 $2,585,000 the City of Edmonds Following is a table which reflects debt service to maturity for the Contractual Obligation to the City of Edmonds: Year Principal Interest Total 2021 400,000 53,093 453,093 2022 430,000 41,093 471,093 2023 455,000 32,493 487,493 2024-2026 1,300,000 46,620 1,346,620 $2,585,000 $173,299 $2,758,299 A promissory note was issued with DanSound to facilitate the purchase of the District's Meyer Melodie sound array for use in the theater. The purchase of this equipment was funded by a Snohomish County Grant awarded in 2018 for theater upgrades. A portion of the grant was allocated as a $30,000 down payment for the upgrade, and a promissory note was issued at zero percent interest for the remaining balance. The District has benefited from this arrangement as previously when artists contract's required enhanced sound equipment, the District would be required to rent this equipment. By owning this sound equipment, the District saves on average over $20,000 a year inclusive of the annual payments noted above. Promissory Note to DanSound currently outstanding as follows: Interest Balance Paid in Balance Issue Name Rates 12/31/2019 2020 12/31/2020 Note Payable to 0 0% $50,174 $23,157 $27,017 Dansound 7.8.E Page 26 NOTE 3 — LONG-TERM DEBT Following is a table which reflects debt service to maturity for the Promissory Note Payable to DanSound: Year Principal Interest Total 2021 23,157 0.00 23,157 2022 3,860 0.00 3,860 $27,017 $0.00 $27,017 NOTE 4—CHANGES IN LONG-TERM LIABILITIES During the year ended December 31, 2020, the following changes occurred in long-term liabilities: 7.8.E Due Balance Balance Within Issue Name 12/31/2019 Additions Reductions 12/31/2020 One Year First Financial Northwest Bank 2,523,164 2,523,164 280,352 Contractual Obligation: City 2,960,000 (375,000) 2,585,000 400,000 of Edmonds CLA - City of Edmonds 1,206,191 9,361 1,215,552 0 DanSound 50,174 (23,157) 27,017 23,157 Net Pension Liability 345,737 44,967 390,704 0 Compensated Absences 36,357 30,781 67,138 0 Total Long -Term Liabilities $7,121,623 $85,109 ($398,157) $6,808,575 $703,509 Page 27 NOTE 5 — OTHER INCOME In August of 2020, the District began the process of renovating its Theatre, Sound and Meeting Rooms, through a Snohomish County Lodge Tax Advisory Committee grant in the amount of $125,000. This project has provided new equipment and facilitate more efficient services for the Districts patrons. The improved operations eventually are expected to create increased ticket and concessions revenue. The District also received a $53,000 Community Development Block Grant through Snohomish County which funded its Barrier Removal Project in its theater. This project was funded to reopen the egress in the center of the auditorium by moving its sound mixing station back opening the cross -theater aisle. These modifications doubled ADA accessible seating on the main level of the theater, including an ADA wheelchair and companion seat in the center of the house. The project launched in the 3rd quarter of 2020 and was completed in early 2021. The District received two grants in FY 2015 for replacing the gymnasium roof: $225,000 from Snohomish County, and $250,000 from the State of Washington, for a total of $475,000 for the project. Since the roof replacement project is complete, any remaining funds from the State appropriation may be invested to help address additional improvements in the gymnasium. During 2020, the continued improvements were invested in the gymnasium by replacing a non-functioning scoreboard. These improvements will increase the marketability of this section of the building. From the above grants, we received $130,806 in 2020. 7.8.E Page 28 NOTE 6 — PENSION PLANS The following table represents the aggregate pension amounts for all plans for the year 2020: Aggregate Pension Amounts —All Plans Pension liabilities $ 390,704 Pension assets $ 0 Deferred outflows of resources $ 143,489 Deferred inflows of resources $ 108,664 Pension expense/expenditures $ 58,893 State Sponsored Pension Plans 7.8.E Substantially all Edmonds Public Facilities District full-time and qualifying part-time employees participate in one of the following statewide retirement systems administered by the Washington State Department of Retirement Systems, under cost -sharing, multiple -employer public employee defined benefit and defined contribution retirement plans. The state Legislature establishes, and amends, laws pertaining to the creation and administration of all public retirement systems. The Department of Retirement Systems (DRS), a department within the primary government of the State of Washington, issues a publicly available Comprehensive Annual Financial Report that includes financial statements and required supplementary information for each plan. The DRS Comprehensive Annual Financial Report may be obtained by writing to: Department of Retirement Systems Communications Unit P.O. Box 48380 Olympia, WA 98540-8380 Or the DRS Comprehensive Annual Financial Report may be downloaded from the DRS website at www.drs.wa.gov. Public Employees' Retirement System (PERS) PERS members include elected officials; state employees; employees of the Supreme, Appeals and Superior Courts; employees of the legislature; employees of district and municipal courts; employees of local governments; and higher education employees not participating in higher education retirement programs. PERS is comprised of three separate pension plans for membership purposes. PERS plans 1 and 2 are defined benefit plans, and PERS plan 3 is a defined benefit plan with a defined contribution component. PERS Plan 1 provides retirement, disability and death benefits. Retirement benefits are determined as two percent of the member's average final compensation (AFC) times the member's years of service. The AFC is the average of the member's 24 highest consecutive service months. Page 29 Members are eligible for retirement from active status at any age with at least 30 years of service, at age 55 with at least 25 years of service, or at age 60 with at least five years of service. Members retiring from active status prior to the age of 65 may receive actuarially reduced benefits. Retirement benefits are actuarially reduced to reflect the choice of a survivor benefit. Other benefits include duty and non -duty disability payments, an optional cost -of -living adjustment (COLA), and a one-time duty - related death benefit, if found eligible by the Department of Labor and Industries. PERS 1 members were vested after the completion of five years of eligible service. The plan was closed to new entrants on September 30, 1977. Cnntrihutinnt The PERS Plan 1 member contribution rate is established by State statute at 6 percent. The employer contribution rate is developed by the Office of the State Actuary and includes an administrative expense component that is currently set at 0.18 percent. Each biennium, the state Pension Funding Council adopts Plan 1 employer contribution rates. The PERS Plan 1 required contribution rates (expressed as a percentage of covered payroll) for 2020 were as follows: PERS Plan 1 Actual Contribution Rates Employer Employee January — August 2020 PERS Plan 1 7.92% 6.00% PERS Plan 1 UAAL 4.76% Administrative Fee 0.18% Total 12.86% 6.00% September— December 2020 PERS Plan 1 7.92% 6.00% PERS Plan 1 UAAL 4.87% Administrative Fee 0.18% Total 12.97% 6.00% 7.8.E Page 30 7.8.E The PERS Plan 2/3 provides retirement, disability, and death benefits. Retirement benefits are determined as two percent of the member's average final compensation (AFC) times the member's years of service for Plan 2 and 1 percent of AFC for Plan 3. The AFC is the average of the member's 60 highest -paid consecutive service months. There is no cap on years of service credit. Members are eligible for retirement with a full benefit at 65 with at least five years of service credit. Retirement before age 65 is considered an early retirement. PERS Plan 2/3 members who have at least 20 years of service credit and are 55 years of age or older, are eligible for early retirement with a benefit that is reduced by a factor that varies according to age for each year before age 65. PERS Plan 2/3 members who have 30 or more years of service credit and are at least 55 years old can retire under one of two provisions: • With a benefit that is reduced by three percent for each year before age 65; or With a benefit that has a smaller (or no) reduction (depending on age) that imposes stricter return - to -work rules. PERS Plan 2/3 members hired on or after May 1, 2013 have the option to retire early by accepting a reduction of five percent for each year of retirement before age 65. This option is available only to those who are age 55 or older and have at least 30 years of service credit. PERS Plan 2/3 retirement benefits are also actuarially reduced to reflect the choice of a survivor benefit. Other PERS Plan 2/3 benefits include duty and non -duty disability payments, a cost -of -living allowance (based on the CPI), capped at three percent annually and a one-time duty related death benefit, if found eligible by the Department of Labor and Industries. PERS 2 members are vested after completing five years of eligible service. Plan 3 members are vested in the defined benefit portion of their plan after ten years of service; or after five years of service if 12 months of that service are earned after age 44. PERS Plan 3 defined contribution benefits are totally dependent on employee contributions and investment earnings on those contributions. PERS Plan 3 members choose their contribution rate upon joining membership and have a chance to change rates upon changing employers. As established by statute, Plan 3 required defined contribution rates are set at a minimum of 5 percent and escalate to 15 percent with a choice of six options. Employers do not contribute to the defined contribution benefits. PERS Plan 3 members are immediately vested in the defined contribution portion of their plan. Cnntrihutinns The PERS Plan 2/3 employer and employee contribution rates are developed by the Office of the State Actuary to fully fund Plan 2 and the defined benefit portion of Plan 3. The Plan 2/3 employer rates include a component to address the PERS Plan 1 UAAL and an administrative expense that is currently set at 0.18 percent. Each biennium, the state Pension Funding Council adopts Plan 2 employer and employee contribution rates and Plan 3 contribution rates. The PERS Plan 2/3 required contribution rates (expressed as a percentage of covered payroll) for 2020 were as follows: Page 31 PERS Plan 2/3 Actual Contribution Rates Employer 2/3 Employee 2 January — August 2020 PERS Plan 2/3 7.92% 7.90% PERS Plan 1 UAAL 4.76% Administrative Fee 0.18% Employee PERS Plan 3 Varies Total 12.86% 7.90% September — December 2020 PERS Plan 2/3 7.92% 7.90% PERS Plan 1 UAAL 4.87% Administrative Fee 0.18% Employee PERS Plan 3 Varies Total 12.97% 7.90% 7.8.E The Districts actual PERS plan contributions were $36,244 to PERS Plan 1 and $59,951 to PERS Plan 2/3 for the year ended December 31, 2020. Actuarial Assumptions The total pension liability (TPL) for each of the DRS plans was determined using the most recent actuarial valuation completed in 2020 with a valuation date of June 30, 2019. The actuarial assumptions used in the valuation were based on the results of the Office of the State Actuary's (OSA) 2013-2018 Experience Study and the 2019 Economic Experience Study. Additional assumptions for subsequent events and law changes are current as of the 2019 actuarial valuation report. The TPL was calculated as of the valuation date and rolled forward to the measurement date of June 30, 2020. Plan liabilities were rolled forward from June 30, 2019, to June 30, 2020, reflecting each plan's normal cost (using the entry -age cost method), assumed interest and actual benefit payments. • Inflation: 2.75%total economic inflation; 3.50%salary inflation Salary increases: In addition to the base 3.50%salary inflation assumption, salaries are also expected to grow by promotions and longevity. Page 32 • Investment rate of return: 7.4% 7.8.E Mortality rates were developed using the Society of Actuaries' Pub. H-2020 mortality rates, which vary by member status, as the base table. The OSA applied age offsets for each system, as appropriate, to better tailor the mortality rates to the demographics of each plan. OSA applied the long-term MP-2017 generational improvement scale, also developed by the Society Actuaries, to project mortality rates for every year after the 2010 base table. Mortality rates are applied on a generational basis; meaning, each member is assumed to receive additional mortality improvements in each future year throughout his or her lifetime. There were changes in methods and assumptions since the last valuation. • OSA updated its demographic assumptions based on the results of its latest demographic experience study. See OSA's 2013-2018 Demographic Experience Study at leg.wa.gov/osa. • OSA updated the Early Retirement Factors and Joint -and -Survivor factors used in its model to match the ones implemented by DRS on October 1, 2020. These factors are used to value benefits for members who elect to retire early and for survivors of members that die prior to retirement. • The valuation includes liabilities and assets for Plan 3 members purchasing Total Allocation Portfolio annuities when determining contribution rates and funded status. Discount Rate The discount rate used to measure the total pension liability for all DRS plans was 7.4 percent. To determine that rate, an asset sufficiency test was completed to test whether each pension plan's fiduciary net position was sufficient to make all projected future benefit payments for current plan members. Based on OSA's assumptions, the pension plans' fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return of 7.4 percent was used to determine the total liability. Long -Term Expected Rate of Return The long-term expected rate of return on the DRS pension plan investments of 7.4 percent was determined using a building -block -method. In selecting this assumption, the Office of the State Actuary (OSA) reviewed the historical experience data, considered the historical conditions that produced past annual investment returns, and considered Capital Market Assumptions (CMA's) and simulated expected investment returns provided by the Washington State Investment Board (WSIB). The WSIB uses the CMA's and their target asset allocation to simulate future investment returns at various future times. Estimated Rates of Return by Asset Class Best estimates of arithmetic real rates of return for each major asset class included in the pension plan's target asset allocation as of June 30, 2020, are summarized in the table below. The inflation component used to create the table is 2.2 percent and represents the WSIB's most recent long-term estimate of broad economic inflation. Page 33 Target Allocation % Long -Term Expected Real Rate of Return Arithmetic Fixed Income 20% 2.20% Tangible Assets 7% 5.10% Real Estate 18% 5.80% Global Equity 32% 6.30% Private Equity 23% 9.30% 100 % Sensitivity of the Net Pension Liability/(Asset) The table below presents the District's proportionate share of the net pension liability calculated using the discount rate of 7.4 percent, as well as what the District's proportionate share of the net pension liability would be if it were calculated using a discount rate that is 1-percentage point lower (6.4 percent) or 1- percentage point higher (8.4 percent) than the current rate. 1% Decrease (6.4%) Current Discount Rate (7.4%) 1% Increase (8.4%) PIERS 1 $ 4,422,202,000 $ 3,530,540,000 $ 2,752,919,000 0.007533% 333,124 265,956 207,377 PIERS 2/3 7,957,926,000 1,278,943,000 (4,221,203,000) 0.009754% 776,216 124,748 (411,736) 7.8.E Page 34 Pension Plan Fiduciary Net Position Detailed information about the State's pension plans' fiduciary net position is available in the separately issued DRS financial report. Pension Liabilities (Assets), Pension Expense, and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions At June 30, 2020, the District reported a total pension liability of $390,704 for its proportionate share of the net pension liabilities as follows: Liability (or Asset) PERS 1 $265,956 PERS 2/3 $124,748 At June 30, 2020, the District's proportionate share of the collective net pension liabilities was as follows: Proportionate Proportionate Change in Share 6/30/20 Proportion Share 6/30/19 PERS 1 .006779% .007533% .000754% PERS 2/3 .008757% .009754% .000997% Employer contribution transmittals received and processed by the DRS for the fiscal year ended June 30 are used as the basis for determining each employer's proportionate share of the collective pension amounts reported by the DRS in the Schedules of Employer and Nonemployer Allocations. The collective net pension liability (asset) was measured as of June 30, 2020, and the actuarial valuation date on which the total pension liability (asset) is based was as of June 30, 2019, with update procedures used to roll forward the total pension liability to the measurement date. Pension Expense For the year ended December 31, 2020, the District recognized pension expense as follows: Pension Expense PERS 1 $38,989 PERS 2/3 $19,904 TOTAL $58,893 7.8.E Page 35 Deferred Outflows of Resources and Deferred Inflows of Resources At December 31, 2020, the District reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: PIERS 1 Deferred Outflows Deferred Inflows of Resources of Resources Differences between expected and actual $0 $0 experience Net difference between projected and actual $0 $(1,481) investment earnings on pension plan investments Changes of assumptions $0 $0 Changes in proportion and differences between $0 $0 contributions and proportionate share of contributions Contributions subsequent to the measurement $13,516 $0 date TOTAL $13,516 $(1,481) Deferred outflows of resources related to pensions resulting from the District's contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended December 31, 2021. Other amounts reported as deferred outflows and deferred inflows of resources related to pensions will be recognized in pension expense as follows: Year ended December 31 PERS 1 2021 (6,720) 2022 (211) 2023 2,050 2024 3,400 2025 0 Thereafter 0 TOTAL (1,481) 7.8.E Page 36 PERS 2/3 Deferred Outflows Deferred Inflows of Resources of Resources Differences between expected and actual $44,658 $(15,634) experience Net difference between projected and actual $0 $(6,335) investment earnings on pension plan investments Changes of assumptions $1,777 $(85,214) Changes in proportion and differences between $61,404 $0 contributions and proportionate share of contributions Contributions subsequent to the measurement $22,134 $0 date TOTAL $129,973 $(107,183) Deferred outflows of resources related to pensions resulting from the District's contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended December 31, 2021. Other amounts reported as deferred outflows and deferred inflows of resources related to pensions will be recognized in pension expense as follows: Year ended December 31 PERS 2/3 2021 (37,611) 2022 1,777 2023 16,369 2024 20,045 2025 1,025 Thereafter (952) TOTAL 658 7.8.E Page 37 7.8.E ALL PLANS Deferred Outflows Deferred Inflows of Resources of Resources Differences between expected and actual $44,658 $(15,634) experience Net difference between projected and actual $0 $(7,816) investment earnings on pension plan investments Changes of assumptions $1,777 $(85,214) Changes in proportion and differences between $61,404 $0 contributions and proportionate share of contributions Contributions subsequent to the measurement $35,650 $0 date TOTAL $143,489 $(108,664) Page 38 NOTE 7 — LONG-TERM RENTAL AGREEMENT 7.8.E In 2006, the District entered a long-term rental agreement with a customer for the use of some of its facilities on designated future dates. The initial term of the agreement was ten years, which expired on October 31, 2018, with the tenant having options to renew for three successive five- year terms. The tenant exercised its option, and the agreement now extends through December 31, 2023, with options for two additional five-year terms. The rent is received in monthly payments to the District and totaled $39,262 in 2020, which is included in "Rental Revenues" on the District's Statement of Revenues, Expenses and Changes in Net Position. In light the current pandemic this long-term renter's access to the facilities was restricted due to state mandated health protocols. During this period, the District was able to maintain some portion of its revenue through a pro -rated rental rate. This adjusted rental rate was negotiated by granting the renter limited access to the rental spaces as well as taking advantage of the facility's outdoor space and use of its parking lot. The tenant has every intention on renewing the agreement beyond 2023: rents for the year 2021 through 2023 will be: Year 2021 $91,817 Year 2022 $94,571 Year 2023 $97,408 NOTE 8 — DEPOSIT AND INVESTMENTS Credit Risk. The District complies with state law which requires all investments of the District's funds be obligations of the U.S. Government, U.S. agency issues, Obligations of the State of Washington, repurchase agreements, prime banker's acceptances, the Washington State Local Government Investment Pool (LGIP), and time certificates of deposit with authorized Washington State banks. Custodial Credit Risk - Deposits. All District and ECA deposits are insured by Federal Depository Insurance Corporation (FDIC) coverage limits. The standard insurance amount is $250,000 per depositor, per insured bank, for each account ownership category. The FDIC provides separate coverage for deposits held in different account ownership categories Depositors may qualify for coverage over $250,000 if they have funds in different ownership categories and all FDIC requirements are met. All deposits that an accountholder has in the same ownership category at the same bank are added together and insured up to the standard insurance amount. Investments. The district is a participant in the Local Government Investment Pool was authorized by Chapter 294, Laws of 1986, and is managed and operated by the Washington State Treasurer. The State Finance Committee is the administrator of the statute that created the pool and adopts rules. The State Treasurer is responsible for establishing the investment policy for the pool and reviews the policy annually and proposed changes are reviewed by the LGIP advisory Committee. Investments in the LGIP, a qualified external investment pool, are reported at amortized cost which approximates fair value. The LGIP is an unrated external investment pool. The pool portfolio is invested in a manner that meets the maturity, quality, diversification, and liquidity requirements set forth by the GASB 79 Page 39 for external investments pools that elect to measure, for financial reporting purposes, investments at amortized cost. The LGIP does not have any legally binding guarantees of share values. The LGIP does not impose liquidity fees or redemption gates on participant withdrawals. The Office of the State Treasurer prepares a stand-alone LGIP financial report. A copy of the report is available from the: Office of the State Treasurer, PO Box 40200, Olympia, Washington 98504-0200, online at http://www.tre.wa.gov. As of December 31, 2020, the District held $31,181 in the LGIP at amortized cost. NOTE 9 — RISK MANAGEMENT Edmonds Public Facilities District is a member of Enduris. Chapter 48.62 RCW provides the exclusive source of local government entity authority to individually orjointly self -insure risks, jointly purchase insurance or reinsurance, and to contract for risk management, claims, and administrative services. The Pool was formed July 10, 1987 pursuant to the provisions of Chapter 48.62 RCW, Chapter 200-100 WAC, and Chapter 39.34 RCW when two counties and two cities in the State of Washington joined together by signing an interlocal governmental agreement to fund their self -insured losses and jointly purchase insurance and administrative services. As of August 31, 2020, there are 547 Enduris members representing a broad array of special purpose districts throughout the state. Enduris provides property and liability coverage as well as risk management services and other related administrative services. Members make an annual contribution to fund the Pool and share in the self -insured retention. The self - insured retention is: • $1,000,000 self -insured retention on liability loss - the member is responsible for the first $1,000 of the amount of each claim, while Enduris is responsible for the remaining $999,000 on a liability loss. $250,000 self -insured retention on property loss - the member is responsible for the first $1,000 of the amount of each claim, while Enduris is responsible for the remaining $249,000 on a property loss. For property losses related to boiler and machinery Enduris is responsible for the first $4,000 of the claim. Enduris acquires reinsurance from unrelated insurance companies on a "per occurrence" basis to cover all losses over the self -insured retentions as shown on the policy maximum limits. Liability coverage is for all lines of liability coverage including Public Official's Liability. The Property coverage is written on an "all risk", blanket basis using current Statement of Values. The Property coverage includes but is not limited to mobile equipment, boiler and machinery, electronic data processing equipment, business interruption, course of construction and additions, property in transit, fine arts, cyber and automobile physical damage to insured vehicles. Liability coverage limit is $20 million per occurrence and property coverage limit is $800 million per occurrence. Enduris offers crime coverage up to a limit of $1 million per occurrence. Since Enduris is a cooperative program, there is joint liability among the participating members. 7.8.E Page 40 The contract requires members to remain in the Pool for a minimum of one year and must give notice 60 days before terminating participation. The Master Agreement (Intergovernmental Contract) is automatically renewed after the initial one (1) full fiscal year commitment. Even after termination, a member is still responsible for contribution to Enduris for any unresolved, unreported and in -process claims for the period they were a signatory to the Master Agreement. Enduris is fully funded by its member participants. Claims are filed by members with the Pool and are administered in house. The Pool is governed by a Board of Directors which is comprised of seven board members. The Pool's members elect the Board, and the positions are filled on a rotating basis. The Board meets quarterly and is responsible for conducting the business affairs of Enduris. The District believes its various property and casualty risks are covered appropriately by its Enduris Membership. The amount of settlements has not exceeded insurance coverage in the last three years. NOTE 10— FINANCIAL CONDITION The Board of Directors and Management of Edmonds Public Facilities District are confident that the financial condition of the District is stable, and that the strategies outlined in the Management's Discussion and Analysis section of this report will lead to long-term financial stability. Further, the recently adopted extension of the Public Facilities District legislation by the State of Washington will conservatively provide an estimated $16 Million in new projected revenue. This new law extends the current legislation establishing and governing Public Facilities Districts, including the related sales tax rebate, by a period of 15 years beyond its original sunset date (2026) to the year 2041. The extension of this funding source will provide the District with several options for re -funding or refinancing long-term debt for capital maintenance, replacement, or improvements. The District continues to focus on revenue development through new programming, the acquisition of multi -year capital investment grants, continued partnership with the City of Edmonds and expansion of rental activities within the facilities. This chart provides a two-year look at actual revenues for Fiscal Years 2019 — 2020 from these three intergovernmental revenue streams. Tax Revenue 2019-2020 Tax Revenue Source: 2019 2020 State of Washington Direct Sales Tax Rebate $334,200 $335,538 Snohomish County "Tier 1" Agreement $311,227 $324,871 Snohomish County "Tier 2" Agreement $178,846 $238,464 Total: $824,273 $898,873 7.8.E Page 41 NOTE 10— FINANCIAL CONDITION 7.8.E District staff will continue to focus on improving operating efficiencies, although 2020 it noted dramatic decreases in both operating expenses and revenues due the pandemic. District management reacted quickly modifying its operations and staffing. The District was able to participate in the shared work program though the State of Washington which allowed it to maintain nearly all its staff at 50% of the cost to the District. The modification of staff hours and the participation in the State of Washington's Shared Work program reduced the Districts payroll costs from $1,464,492.57 in 2019 to $1,063,064 at the close of 2020. This adjustment which was implemented in March of 2020 for the districts event staff and June of 2020 for its administrative staff reduced the year over year payroll costs by $401,428.57 or by 27.4%. The district's non -operating revenue continued to increase during the pandemic. On average the District conservatively calculates tax revenue growth at 3.6%, however, in 2020 staff noted revenue exceed growth estimates and completed the fiscal year at 5% growth overall. All indications suggest that this growth will continue into 2021. The District implemented multiple strategies to both protect existing resources as well as securing additional financial support through the fiscal year. Staff were able to manage private partnerships within the community and noted an actual increase in contributed revenue approximately $98,000 or 8.1% when compared to the prior year. District staff were also able protect its resources by negotiating a one-year extension of their recently refinanced 2018 Bonds with First Financial Northwest Bank. This extension allowed the district to forego $280,000 principal payment, representing significant cashflow relief at the end of the year. In FY 2020, it is important to note that the District's depreciation expense comprised 26.8% of its reported operating expenses. Due to the pandemic impact on operations this represented a significantly higher percentage of its operating expenses. In 2020 the financial statements noted an 8.7% increase in this number when compared to the prior year. Furthermore, a performing arts center relies upon ticket revenue, rental revenue, and private contributions to meet its annual operating requirements and, therefore, it can be challenging to achieve an operating surplus of 20% or higher each fiscal year to cover depreciation. To help meet this challenge, the District collects a historic facility preservation fee on tickets sold through the Edmonds Center for the Arts box office that is restricted to capital maintenance and replacement. The district noted a substantial drop in funds collected in 2020. This reduction was due solely to the pandemic and District staff anticipate a sharp rebound following the easing of COVID related restrictions. Page 42 NOTE 11—SUBSEQUENT EVENTS The Board of Directors and Management of Edmonds Public Facilities District have identified and acted upon several opportunities following the close of this reporting period which will further assure the financial stability of the District. For example, the District currently is in the process of refinancing bond debt, implementing operational cost savings, procuring new theater equipment with Snohomish County grant funds as well as focusing on new revenue sources and identifying staffing efficiencies. • Partnership with the City of Edmonds: In January 2021, the District received operating support from the City of Edmonds in the amount $50,000 for the second time. District staff plan to continue to search for new partnership opportunities with the City of Edmonds. Bond Refinancing: In late 2021 the District will pursue the refinancing its 2012 Bonds. The District is assessing the possibility of stretching the existing debt out through 2041 significantly lowering its annual debt services payment. The refinancing of the bonds would also allow the District to forego a principal payment on the Bond for that year, which represents a $400,000 reduction of cash expenditures during this performance period. The District would then apply a portion of these savings and future debt services savings to capital investments and creating a reserve from the district's annual surplus. • Multi Year Grant: In early 2020, District staff successfully applied for a multi -year grant from Snohomish County's Hotel Lodging Tax Committee in the amount of $100,000 per year between 2021 through 2025. These funds can be used to support debt service payments as well as being invested into capital improvements. The contract was successfully negotiated in 2021 and the District expects its first distribution by summer of 2021. Lifting of COVID-19 Related Cost Reductions: District staff are working under operating restrictions due to the COVID-19 pandemic. As of March 2020, the District has furloughed all hourly event staff, closed the facilities to the public, cancelled all events as well as meetings and Performances. As of June 2020, all remaining administrative staff have been placed on half-time. As of the close of first quarter in 2021 management is has forecasted cash projections through the end of 2021 in light of the impact of COVID and has an updated budget that would bring all staff back to 75% FTE as of June 2021 and back to 100% FTE as of September 2021. COVID Relief Opportunities: As a municipal entity the District was unable to access the payroll protection program in April 2020 which directly impacted its decision to continue to furlough hourly staff and place administrative staff half time through the State of Washington's shared work program. However, in early 2021 District staff have identified and engaged with several opportunities which could help the District capture a large portion of its lost revenue from 2020/2021. The District has applied for the Shuttered Venue Operators Grant though the Small Business Administration in April 2021. If awarded the full qualifying amount, this would represent revenue that could directly support operations. The District is also in the process of engaging with local and county governments to request of a small portion of COVID relief funding for local governments be allocated to the District. 7.8.E Page 43 REQUIRED SUPPLEMENTARY INFORMATION Edmonds Pubic Facilities District Schedule of Proportionate Share of the Net Pension Liability PIERS 1 As of June 30, 2020 Last 10 Fiscal Years* 2020 2019 2018 2017 2016 2015 Employer's proportion of the net pension liability (asset) % 0.007533% 0.006779% 0.006585% 0.006117% 0.005395% 0.005002% Employer's proportionate share of the net pension liability $ 265,955 260,675 294,088 290,256 289,737 261,651 Covered payroll $ 1,042,941 965,643 900,485 832,051 661,838 583,133 Employer's proportionate share of the net pension liability as a percentage of covered payroll % 25.50% 26.99% 32.66% 34.88% 43.78% 44.87% Plan fiduciary net position as a percentage of the total pension liability % 68.64% 67.12% 63.22% 61.24% 57.03% 59.10% Notes to Schedule: *Until a full 10-year trend is compiled, only information for those years available is presented 7.8.E Page 44 Schedule of Proportionate Share of the Net Pension Liability PERS 2/3 As of June 30, 2020 Last 10 Fiscal Years* 7.8.1 2020 2019 2018 2017 2016 2015 Employer's proportion of the net pension liability (asset) % 0.009754% 0.008757% 0.008426% 0.008208% 0.690500% 0.006463% Employer's proportionate share of the net pension liability $ 124,748 85,060 143,866 285,189 347,661 230,927 Covered payroll $ 1,042,941 965,643 900,485 832,051 661,838 583,133 Employer's proportionate share of the net pension liability as a percentage of covered payroll % 11.96% 8.81% 15.98% 34.28% 52.53% 39.60% Plan fiduciary net position as a percentage of the total pension liability % 97.22% 97.77% 95.77% 90.97% 85.82% 89.20% Notes to Schedule: *Until a full 10-year trend is compiled, only information for those years available is presented. Page 45 REQUIRED SUPPLEMENTARY INFORMATION Edmonds Public Facilities District Schedule of Employer Contributions PERS 1 For the year ended December 31, 2020 Last 10 Fiscal Years* 2020 2019 2018 2017 2016 2015 Statutorily or contractually required contributions $ 36,244 54,012 46,231 41,117 34,540 26,654 Contributions in relation to the statutorily or contractually required contributions $ 36,244 54,012 46,231 41,117 34,540 26,654 Contribution deficiency (excess) $ 0 0 0 0 0 0 Covered payroll $ 756,953 1,093,650 913,402 900,087 724,116 597,937 Contributions as a percentage of covered payroll % -4.79% -4.94% -5.06% -4.57% -4.77% -4.46% Notes to Schedule: *Until a full 10-year trend is compiled, only information for those years available is presented. 7.8.i Page 46 REQUIRED SUPPLEMENTARY INFORMATION Edmonds Public Facilities District Schedule of Employer Contributions PERS 2/3 For the year ended December 31, 2020 Last 10 Fiscal Years* 2020 2019 2018 2017 2016 2015 Statutorily or contractually required contributions $ 59,951 84,504 68,500 59,684 45,112 34,212 Contributions in relation to the statutorily or contractually required contributions $ 59,951 84,504 68,500 59,684 45,112 34,212 Contribution deficiency (excess) $ 0 0 0 0 0 0 Covered payroll $ 756,953 1,093,650 913,402 900,087 724,116 597,937 Contributions as a percentage of covered payroll % -7.92% -7.73% -7.50% -6.63% -6.23% -5.72% Notes to Schedule: *Until a full 10-year trend is compiled, only information for those years available is presented Page 47 7.8.c The State Auditor's Office is established in the Washington State Constitution and is part of the executive branch of state government. The State Auditor is elected by the people of Washington and serves four-year terms. We work with state agencies, local governments and the public to achieve our vision of increasing trust in government by helping governments work better and deliver higher value. In fulfilling our mission to provide citizens with independent and transparent examinations of how state and local governments use public funds, we hold ourselves to those same standards by continually improving our audit quality and operational efficiency, and by developing highly engaged and committed employees. As an agency, the State Auditor's Office has the independence necessary to objectively perform audits, attestation engagements and investigations. Our work is designed to comply with professional standards as well as to satisfy the requirements of federal, state and local laws. The Office also has an extensive quality control program and undergoes regular external peer review to ensure our work meets the highest possible standards of accuracy, objectivity and clarity. Our audits look at financial information and compliance with federal, state and local laws for all local governments, including schools, and all state agencies, including institutions of higher education. In addition, we conduct performance audits and cybersecurity audits of state agencies and local governments, as well as state whistleblower, fraud and citizen hotline investigations. The results of our work are available to everyone through the more than 2,000 reports we publish each year on our website, www.sao.wa.gov. Additionally, we share regular news and other information via an email subscription service and social media channels. We take our role as partners in accountability seriously. The Office provides training and technical assistance to governments both directly and through partnerships with other governmental support organizations. Stay connected at sao.wa.gov • Find your audit team • Request public records • Search BARS manuals (GAAP and cash), and find reporting templates • Learn about our training workshops and on -demand videos • Discover which ,governments serve — enter an address on our map • Explore public financial data with the Financial Intelligence Tool Other ways to stay in touch • Main telephone: (564) 999-0950 • Toll -free Citizen Hotline: (866) 902-3900 • Email: webmaster(c-r�,sao.wa. gov Office of the Washington State Auditor sao.wa.gov Page 48 Packet Pg. 231 7.8.d EPFD OPTION 1-REFINANCE 2012 BONDS ONLY (RECOMMENDED BY STAFF) EXISTINGI PROPOSED Debt New Debt New Debt Existing at 12/2020 Taxable Tax Exempt Debt Total Amounts in thousands 2012 Bonds Principal 2,585 2012 Bonds Defeasance 2018 FFNWB Loan 2,523 City of Edmonds Operating Loan 1,212 Cost of Issuance Accrued Interest on bonds refinaced to 6/1-9/30/2021 Accrued Interest on new issue from 10/1-12/31/2021 Total 6,320 Average Interest rate 2.34% Total Debt Service Savings (Cost) 2021-2025 2026-2041 2021-2041 Total Refinancing Costs Increased interest cost 2,500,000 2,000,000 1,500,000 1,000,000 500,000 2,585 2,585 80 80 2,523 2,523 1,212 1,212 W 54 54 18 18 E 24 24 0 2,760 - 3.735 6,496 0 0 r 3.48% 3.13% c 2 r 0 r c a� N L 1,308 a- (2,325) (1,017) c ca c (134) ii (883) p Annual Sales Tax vs Existing vs Proposed Debt Service WWI I ri N M * In W n Go (n O -4 N M * M W N 00 M O -4 N N N N N N N N N M M M M M M M M M r" a NNNNNNNN NNNN NNNNNNN N N � Total Debt Service -current Total Debt Service -proposed —*--Sales Tax Revenues Sales Tax Revenue excess existing Debt Service ♦Sales Tax Revenue excess over proposed Debt Service n 7 1-Refinance 2012 Bonds only 2 of 4 5/25/2021 Packet Pg. 232 7.9 City Council Agenda Item Meeting Date: 08/17/2021 Approve Cable Franchise Renewals for Comcast and Ziply Staff Lead: Phil Williams Department: Engineering Preparer: Sydney Hall Background/History On August 10, 2021, staff presented this item to the Parks and Public Works Committee and the committee placed the item on the August 17, 2021 consent agenda for approval. Staff Recommendation Approve the resolution for both Comcast and Ziply commencing the renewal process contained in the Federal Cable Act. Narrative The City has cable television franchise agreements with both Comcast and Ziply. Both agreements need to be renewed in accordance with the Federal Cable Act. Comcast and Ziply have each requested its franchise agreement be renewed pursuant to the terms of the Federal Cable Act. The Federal Cable Act requires the City to commence the renewal process and allows the cable operators and the City to have informal contract negotiations. The attached Resolutions commence the federal renewal process for each cable provider and direct City staff to undertake the necessary steps and action to complete that process. Attachments: Attachment 1: Franchise Renewal Resolution (Comcast) Attachment 2: Franchise Renewal Resolution (Ziply) Packet Pg. 233 7.9.a RESOLUTION NO. A RESOLUTION CONCERNING THE COMMENCEMENT OF FORMAL RENEWAL PROCEEDINGS WITH COMCAST UNDER THE FEDERAL CABLE COMMUNICATIONS POLICY ACT OF 1984, AS AMENDED WHEREAS, the City of Edmonds, Washington, ("City") enacted an ordinance and entered into a nonexclusive cable television franchise agreement (collectively, the "Franchise") with Comcast of Washington LLC and Comcast of California/Colorado/Washington I, Inc. ("Comcast"), which became effective December 28, 2012, to provide cable television service within the territorial limits of the City; and WHEREAS, Section 626(a)(1) of the Cable Communications Policy Act of 1984, as amended (the "Cable Act"), 47 U.S.C. § 546(a)(1), provides that if a written renewal request is submitted by a cable operator during the 6-month period which begins with the 36th month before franchise expiration and ends with the 30th month prior to franchise expiration, a franchising authority shall commence formal renewal proceedings to identify the future cable - related community needs and interests, and to review the performance of the cable operator under its franchise during the then current franchise term; and WHEREAS, the Franchise term expired on December 28, 2019; and WHEREAS, by letter from Comcast to the City, Comcast invoked the formal renewal procedures set forth in Section 626 of the Cable Act, 47 U.S.C. § 546; and WHEREAS, the City is desirous of commencing the formal renewal proceedings specified in Section 626(a)(1) of the Cable Act, 47 U.S.C. § 546(a)(1) and, at the same time, of pursuing the informal renewal process with Comcast pursuant to Section 626(h) of the Cable Act, 47 U.S.C. § 546(h); and WHEREAS, the City wishes that the formal proceedings under Section 626(a) of the Cable Act and the informal renewal process under Section 626(h) be managed and conducted by the City, or its designee(s); and WHEREAS, the City, must provide the public with notice of, and an opportunity to participate in, formal renewal proceedings under Section 626(a) of the Cable Act; and WHEREAS, formal Section 626(a) proceedings and the informal franchise renewal process may involve the collection and analysis of information from Comcast (and its affiliates and subsidiaries), City agencies and departments, the public and other interested parties, and may require one or more public hearings. THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Packet Pg. 234 7.9.a 1. These proceedings, and all applicable procedures, timelines and deadlines set forth in Section 626(a)-(g) of the Cable Act, 47 U.S.C. § 546(a)-(g), may be tolled if Comcast and the City enter into a lawful and binding tolling agreement ("Standstill Agreement"). 2. The City, City staff and/or their designee(s) are authorized to manage and conduct those formal franchise renewal proceedings specified in 626(a)(1) of the Cable Act, 47 U.S.C. § 546(a)(1), and to take all steps and actions necessary or desired to conduct such proceedings and to comply with applicable laws, regulations, orders and decisions. 3. The City, City staff and/or their designee(s), may explore with Comcast the possibility of pursuing the informal renewal process under Section 626(h) of the Cable Act, 47 U.S.C. § 546(h). If the City and Comcast decide to utilize the informal renewal process, the City, City staff and/or their designee(s) are authorized to enter into a Standstill Agreement, if appropriate or desired, to perform past performance and needs assessment reviews, to negotiate and communicate with Comcast concerning matters relating to the renewal and/or extension of the Franchise, and to take all other steps and actions necessary or desired to engage in the informal renewal process and/or to comply with applicable laws, regulations, orders and decisions. 4. The City, City staff and/or their designee(s) shall provide the public with notice of, and an opportunity to participate in, proceedings conducted under Section 626(a)(1) of the Cable Act, 47 U.S.C. § 546(a)(1), unless those proceedings are tolled pursuant to a Standstill Agreement, in which case such notice and an opportunity to participate will only be required if the Standstill Agreement ceases to be effective or if the Cable Act's formal renewal process is re -activated in accordance with the Standstill Agreement. 5. The City, City staff and/or their designee(s) may establish procedures and dates for the conduct of any hearings related to the Section 626(a) proceedings or the informal franchise renewal process and may establish procedures and dates for the submission of testimony and other information in connection with such proceedings and the informal franchise renewal process. 6. The City, City staff and/or their designee(s) are authorized to request and require Comcast and its affiliates and subsidiaries to submit such information as may be deemed appropriate in connection with the Section 626(a) proceedings or the informal renewal process under Section 626(h), to the maximum extent permitted by the Franchise and applicable laws and regulations, to gather such other information from other persons or sources as may be deemed appropriate, and to take such further steps as may be needed or desired to ensure the City's, and the public's cable -related needs and interests are satisfied and fully protected consistent with applicable law. 7. This Resolution shall become effective immediately upon adoption. Packet Pg. 235 7.9.a RESOLVED this day of , 2021. CITY OF EDMONDS MAYOR, MICHAEL NELSON ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 236 7.9.b RESOLUTION NO. A RESOLUTION CONCERNING THE COMMENCEMENT OF FORMAL RENEWAL PROCEEDINGS WITH ZIPLY FIBER UNDER THE FEDERAL CABLE COMMUNICATIONS POLICY ACT OF 1984, AS AMENDED WHEREAS, the City of Edmonds, Washington, ("City") enacted an ordinance and entered into a nonexclusive cable television franchise agreement (collectively, the "Franchise") with Verizon Northwest, Inc., which became effective August 8, 2008, to provide cable television service within the territorial limits of the City; and WHEREAS, by virtue of a series of assignments, the Franchise is currently held by Northwest Fiber, LLC, doing business as Ziply Fiber ("Ziply"); and WHEREAS, Section 626(a)(1) of the Cable Communications Policy Act of 1984, as amended (the "Cable Act"), 47 U.S.C. § 546(a)(1), provides that if a written renewal request is submitted by a cable operator during the 6-month period which begins with the 36th month before franchise expiration and ends with the 30th month prior to franchise expiration, a franchising authority shall commence formal renewal proceedings to identify the future cable - related community needs and interests, and to review the performance of the cable operator under its franchise during the then current franchise term; and WHEREAS, the Franchise term is fifteen years, expiring August 8, 2023; and WHEREAS, by letter from Ziply to the City, Ziply preserved its rights under Section 626 of the Cable Act, 47 U.S.C. § 546, invoking the formal renewal procedures set forth in Section 626 of the Cable Act, 47 U.S.C. § 546; and WHEREAS, the City is desirous of commencing the formal renewal proceedings specified in Section 626(a)(1) of the Cable Act, 47 U.S.C. § 546(a)(1) and, at the same time, of pursuing the informal renewal process with Ziply pursuant to Section 626(h) of the Cable Act, 47 U.S.C. § 546(h); and WHEREAS, the City wishes that the formal proceedings under Section 626(a) of the Cable Act and the informal renewal process under Section 626(h) be managed and conducted by the City, or its designee(s); and WHEREAS, the City, must provide the public with notice of, and an opportunity to participate in, formal renewal proceedings under Section 626(a) of the Cable Act; and WHEREAS, formal Section 626(a) proceedings and the informal franchise renewal process may involve the collection and analysis of information from Ziply (and its affiliates and subsidiaries), City agencies and departments, the public and other interested parties, and may require one or more public hearings. Packet Pg. 237 7.9.b THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: 1. These proceedings, and all applicable procedures, timelines and deadlines set forth in Section 626(a)-(g) of the Cable Act, 47 U.S.C. § 546(a)-(g), may be tolled if Ziply and the City enter into a lawful and binding tolling agreement ("Standstill Agreement"). 2. The City, City staff and/or their designee(s) are authorized to manage and conduct those formal franchise renewal proceedings specified in 626(a)(1) of the Cable Act, 47 U.S.C. § 546(a)(1), and to take all steps and actions necessary or desired to conduct such proceedings and to comply with applicable laws, regulations, orders and decisions. 3. The City, City staff and/or their designee(s), may explore with Ziply the possibility of pursuing the informal renewal process under Section 626(h) of the Cable Act, 47 U.S.C. § 546(h). If the City and Ziply decide to utilize the informal renewal process, the City, City staff and/or their designee(s) are authorized to enter into a Standstill Agreement, if appropriate or desired, to perform past performance and needs assessment reviews, to negotiate and communicate with Ziply concerning matters relating to the renewal and/or extension of the Franchise, and to take all other steps and actions necessary or desired to engage in the informal renewal process and/or to comply with applicable laws, regulations, orders and decisions. 4. The City, City staff and/or their designee(s) shall provide the public with notice of, and an opportunity to participate in, proceedings conducted under Section 626(a)(1) of the Cable Act, 47 U.S.C. § 546(a)(1), unless those proceedings are tolled pursuant to a Standstill Agreement, in which case such notice and an opportunity to participate will only be required if the Standstill Agreement ceases to be effective or if the Cable Act's formal renewal process is re -activated in accordance with the Standstill Agreement. 5. The City, City staff and/or their designee(s) may establish procedures and dates for the conduct of any hearings related to the Section 626(a) proceedings or the informal franchise renewal process and may establish procedures and dates for the submission of testimony and other information in connection with such proceedings and the informal franchise renewal process. 6. The City, City staff and/or their designee(s) are authorized to request and require Ziply and its affiliates and subsidiaries to submit such information as may be deemed appropriate in connection with the Section 626(a) proceedings or the informal renewal process under Section 626(h), to the maximum extent permitted by the Franchise and applicable laws and regulations, to gather such other information from other persons or sources as may be deemed appropriate, and to take such further steps as may be needed or desired to ensure the City's, and the public's cable -related needs and interests are satisfied and fully protected consistent with applicable law. 7. This Resolution shall become effective immediately upon adoption. Packet Pg. 238 7.9.b RESOLVED this day of , 2021. CITY OF EDMONDS MAYOR, MICHAEL NELSON ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 239 7.10 City Council Agenda Item Meeting Date: 08/17/2021 Classic Car Show Event Agreement Staff Lead: Shannon Burley Department: Parks, Recreation & Cultural Services Preparer: Angie Feser Background/History The Council authorizes Event Agreements on behalf the City of Edmonds. In 2020 all but one contracted special event (The Market) was cancelled due to COVID. Thus far Council has authorized the Market, 4th of July, Arts Festival, SpringFest, Oktoberfest and Taste Edmonds contracts for 2021. Staff Recommendation Staff recommendation is the City Council support the Event Agreement between the City of Edmonds and the Chamber of Commerce for the Classic Car Show. Approval on the Consent Agenda will authorize the Mayor to sign the contract. Narrative 2021 will mark the 20th year of the Classic Car Show in Downtown Edmonds. The 2021 Event Agreement (attached) is nearly identical to previous years contracts. New this year are the COVID guidelines that the event producer is required to follow as set forth by the State of Washington and the Snohomish County Health Department at the time of the event. Further, there will not be temporary restaurant / outdoor dining sections in this years contract due to the Streateries that are already present. The contract has been reviewed and approved by our internal team (Police, Fire, Public Works, Parks, Recreation & Cultural Services, Development Services, Human Resources (Risk Management) and Economic Development Departments) and is approved as to form by the City Attorney. In addition to COVID guidelines, this contract requires the promoter to comply with recycling/composting ordinances, Fire Marshall festival guidance and to utilize spray chalk only on the streets. The following detail regarding the operation of the event was provided by the promoter: Edmonds Classic Car & Motorcycle Show Sunday, September 12, 2021 Street Closures: start at 5:00 am (See Agreement Exhibit A for Event Map/Plan) Registration Lineup: on 5th Ave S (from Walnut to Pine Street) Registration Begins: start parking cars at 6:30 am Packet Pg. 240 7.10 Registration Ends: last cars parked at 9:30 am Show Hours: 10:00 am to 4:00 pm (awards at 3:00 pm) Barricades: Volunteers will place the street closure barricades at all the listed street closures starting at 5:00 am. These barricades prevent vehicles from driving in the closure zone where we park vehicles. Police typically tow any vehicles still in the closure zone by 6:00 am. General: We park vehicles and ensure 16' of space open down the center of the street. This is to comply with the fire department. We also try to park cars with their front end pointed away from the fountain, this makes departure from the show easier for all car owners. All Volunteers: All volunteers wear yellow safety vests, whistles and have walkie-talkies to communicate and ensure quick information delivery. Registration Volunteers: These volunteers check in the vehicles sitting in the registration lineup, marking them off the list, handing out welcome bags and answering questions. Once the pre -registered cars are let into the show, they will process day -of registrations until we reach capacity. Parking Volunteers: These volunteers work in groups of 4-5 people. Each group works on a different street and assist vehicle owners in safely parking their car on the street. Information Volunteers: These volunteers man the tent at the fountain and answer questions about the event, community and serve as the lost & found. Traffic Control Volunteer: These volunteers assist with traffic at the intersection of 5th Ave S and Walnut Street. Walnut is open to cross traffic, so these volunteers ensure car show vehicles and regular drivers do not interact or collide. Attachments: 2021 Classic Car Show Event Agreement Packet Pg. 241 7.10.a CONTRACT BETWEEN THE CITY OF EDMONDS AND THE GREATER EDMONDS CHAMBER OF COMMERCE September 12, 2021 The following is an agreement ("Agreement") between CITY OF EDMONDS ("City"), and the GREATER EDMONDS CHAMBER OF COMMERCE ("Chamber") (collectively, the "Parties"). WHEREAS, the Chamber has proposed to hold a public event known as the Edmonds Classic: Car & Motorcycle Show ("Classic Car Show" or "Event"); and WHEREAS, the City Council finds that the "Classic Car Show" provides distinct benefits to the City by showcasing the City while providing a unique recreational opportunity for its citizens; and WHEREAS, the City Council finds that such an event enhances tourism and promotes economic development as well as providing an opportunity for good clean fun to its citizens; NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows: City and Chamber agree that: 1.1 City shall provide use of the following surfaces by Chamber for the Classic Car Show: • "Center Round" around the fountain in downtown Edmonds at 5' Avenue and Main Street, • Main Street from the East side of its intersection with 3' Avenue to the West side of its intersection with 6' Avenue, • 4th Avenue from the South side of its intersection with Bell Street to the North side of its intersection with Dayton Street, and again from the South side of its intersection with Dayton Street to approximately 100 feet south down 4' Avenue, • 5' Avenue, from the North side of its intersection with Walnut Street to the South side of its intersection of the northern leg of Bell Street, • Dayton Street, from the West side of 5t1i Avenue to the East side of 4' Avenue, • Dayton Street, from the East side of 5' Avenue to immediately east of 529 Dayton Street, • City Hall parking lot located immediately South of the City Hall building at 121 5' Avenue N and the parking lot under City Hall, • On street parking spaces on 5t1i Ave N from Bell Street to Seville driveway, 217 5t' Ave N (west), and Bell Street to the Public Safety parking lot access midblock (east). (The above areas shall be hereinafter referred to as the "City -Provided Site.") N O N r.� m E z Q Packet Pg. 242 7.10.a 1.2 City shall place no parking signs a minimum of 72 hours before the Event, which is scheduled for Sunday, September 12, 2021, so as to clear the City -Provided Site of all vehicles from 2:00 a.m. on the date of the Event until 7:00 p.m. on the same day. The Main and 5t1i closure to the most northern portion of Bell shall be until 8:00 p.m. 1.3 City shall provide barriers near the following 17 locations for street closures required to contain the City -Provided Site described in Paragraph 1.1 and identified in Exhibit A: • Pine and 5t1i, to close 5'1i Avenue north to Walnut, controlling northbound traffic only, southbound to remain open. Northbound will reopen at 11:30 am following registration. • Walnut and 5'h, to close 5'i' Avenue north and south of Walnut Street • Alder and 5', to close Alder Street east of 5' Avenue • Maple and 5'h, to close Maple Street east of 5' Avenue • On 4'h, to close 4'h Avenue south of Dayton • 4' and Dayton, to close Dayton at 4'h • Dayton Street immediately east of 529 Dayton Street to close Dayton West of this point • Main and 6'h, to close Main Street west of 6'h Avenue • 6th and the Alley between Bell Street and Main Street (local access only) • 51 and the Alley to the South of Museum, to close 51 Avenue N • Alley between 4' Avenue N and 5'h Avenue N and Main Street to block traffic from entering Main Street • Main and 31, to close Main Street east of 3' Avenue • 4'h and Bell, to close 41 Avenue N south of Bell Street • Alley between 4'h Avenue N and 5' Avenue N and Bell Street (local access only) • 5'h and Bell, to close 5'h Avenue N south of Bell Street • 5'h and Bell, to close 5'h Avenue N (south side of Centennial Plaza) 1.4 City shall arrange for access control of 5'h Avenue South at Walnut Street from 8:30 a.m. until 11:30 a.m. on the date of the Event. Chamber will be responsible for paying the actual cost of the overtime wages incurred by the City of the police officer to be stationed at the intersection. This intersection will not be closed to general traffic east and west, but access will be controlled and may be limited during this time period to allow for the safe staging of Event vehicles. There will be an event volunteer at the intersection with the police officer to designate which vehicles will be part of the Event. 1.5 Above barriers shall be delivered so as to allow Chamber to position such barriers at 5:00 a.m. the day of the Event. The number of barriers left by City at each of the eight locations shall be sufficient v to provide adequate street closure. Chamber shall remove same barriers at 7:00 p.m. on the same day. c N 1.6 On the day of the Event, Chamber shall place traffic cones on the center -dividing line of 5'h Avenue between Pine Street and Walnut Street from 5:00 a.m. until 10:00 a.m. E z 1.7 Police, Fire, and Public Works will meet with Chamber of Commerce officials to resolve Q any remaining or potential issues of traffic control and barricades prior to the Event, but shall have no authority to waive the requirements of city ordinance or state law. Chamber shall establish a sixteen foot (16') fire lane down the middle of each street on which Classic Car Show cars will be parked for emergency vehicle access throughout the day of event. Chamber car show staff and ambassadors will ensure that no cars encroach upon this fire lane. 1.8 All use and configuration of structures, booths and other temporary facilities used in the Event shall be inspected and reviewed by Edmonds Fire Marshal, see Exhibit B, Police Chief, Building Packet Pg. 243 7.10.a Official and Parks and Recreation Director or their designees to determine whether the facilities in use comply with the provisions of State and local law, as well as to insure that no lasting or permanent damage shall be done to any public facility or property. Edmonds Fire Marshal shall inspect the facilities prior to the opening to the general public on or before 7:00 a.m., September 12, 2021, as the Parties shall agree and note all potential problems. Prior to the opening of the event, Chamber shall correct all problems. In the event that such problems are not corrected, City may at its sole discretion cancel such Event or prohibit the attendance of the general public in certain areas, if in the opinion of the Fire Marshal and at the sole discretion of City, anything that threatens life, health or property shall appear. 1.9 City has the right to check the noise level of any amplified sound equipment or other source and require that the volume be reduced if it exceeds the safety limits recommended by the Snohomish County Department of Health or levels set forth in the ordinances of the City of Edmonds. 1.10 Chamber shall obtain and note on the back of the Classic Car Show registration card, which is posted on the dashboard of cars on display, at least one cell phone number for the car's owner, to allow the Chamber to contact the owners when away from their cars. 2. Chamber Responsibilities In addition to the above and in consideration of the use of the facilities and services above described, Chamber agrees to the following: 2.1 The Chamber shall provide a Certificate of Insurance evidencing commercial general liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. City shall be named as an additional insured on the Commercial General Liability insurance policy and a copy of the endorsement naming City as additional insured shall be attached to the Certificate of Insurance. The insurance policy shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The City shall be named as an insured on the Chamber's General Liability insurance policy. The insurance policy shall contain, or be endorsed to contain that the Chamber's insurance coverage shall be primary insurance. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Chamber's insurance and shall not contribute to it. The Chamber shall provide a certificate of insurance evidencing the required insurance before using the property described herein. Insurance shall be placed with insurers with a current A.M. Best rating of not less than A:VII. 2.2 The Chamber agrees that the Classic Car Show is a public event. The Chamber further agrees that areas constituting the City -Provided Site that are covered under this Agreement, including but c not limited to public right of wa streets sidewalks arks parking lots gardens, meeting halls and squares `.� P g Y, ,p ,p g ,g g are traditional public forums. As a result, the Chamber shall permit citizens attending events open to the general public at City -Provided Site during the Classic Car Show to exercise therein their protected z constitutional right to free speech without interference. Q 2.3 Chapter 6.80 of the Edmonds City Code ("Plastic Bag Reduction") restricts the use of single -use plastic checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or provided solely for produce, bulk food or meat. The Chamber will encourage its vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable. In addition, pursuant to Chapter 6.95 of the Edmonds City Code ("Single - Use Plastic Utensils — Prohibition"), which prohibits the use of plastic straws, stirrers and cutlery at public events requiring a contract with the City, food vendors at this public event shall provide only Packet Pg. 244 7.10.a certifiable compostable straws, stirrers and cutlery to Event participants. Finally, pursuant to Chapter 6.90 of the Edmonds City Code ("Noncompostable Food Service Containers — Prohibition") which prohibits the use of noncompostable food service wares and packaging, food vendors at this public event will provide other compostable and recyclable food service wares to package and present food to Event participants. Recyclable cans, bottles and cups continue to be acceptable for vendor use. The Chamber will provide for the on -site collection of compostable and recyclable materials from Event participants, using designated color -coded containers. Event organizers shall ensure that on -site containers are serviced properly and continually during the Event. A Chamber representative shall meet with the City's Recycling Coordinator or representative to be educated on the 3-container system to maximize diversion of compostables and recyclables from the garbage prior to August 25, 2021, and the City will work to identify mutually agreed upon locations for food waste stations. These stations will be identified on Event maps and website. 2.4 The Chamber shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits, including attorney fees, arising from or in connection with the Chamber's performance, or nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers. This promise to indemnify and hold harmless shall include a waiver by the Chamber of the immunity provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This provision shall survive the termination and/or expiration of this Agreement. 2.5 The Parties acknowledge that pursuant to the provisions of Chapter 70.160 RCW (hereinafter the "smoking ban"), smoking is prohibited in indoor areas, within 25 feet of vents or entrances and in outdoor areas where public employees of the City, and employees of any vendor at the Event or of the contracting organization are required to be. This general description of the provisions of the initiative is included for the purpose of reference and is not intended to expand or contract the obligations created by the smoking ban. The Chamber warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the Event described in this Agreement. 2.6 Chamber shall provide any and all security services necessary to reasonably secure the area and facilities provided, including the City -Provided Site. City shall have no responsibility or liability for the provision of security services nor shall it be liable for any loss or damage incurred by Chamber or the participants in this Event. 2.7 Chamber shall provide a fire watch for all times in and around the booths and displays open N to the general public as a part of this Event. N 2.8 Chamber shall provide sufficient wash stations and approximately 10 sani-cans that may E be placed on site the night preceding the Event. Garbage service shall be contracted and paid for by Chamber. Chamber will place 25 garbage and recycle containers around downtown for garbage collection Q 2.9 Upon completion of the Event, Chamber shall make adequate provisions for the cleanup of all sites provided under the terms of this Agreement so as to restore them to the same state of cleanliness as existed the night prior to the Event. Cleanup of all relevant street pavements shall be completed by 7:00 p.m. on that day. Cleanup of sidewalks shall be completed by 11:00 p.m. on that day. Cleanup areas include the City -Provided Site as described in Section 1 and all streets immediately surrounding the Event perimeter. A final inspection of the Event area shall be conducted by a designated City official to determine Packet Pg. 245 7.10.a if all areas are clean and returned to their original condition. For purposes of marking sidewalk or asphalt, Chamber agrees to use a temporary, water soluble, environmentally friendly material. 2.10 Chamber shall pay City all permit fees for the above -mentioned facility use and services at least ten (10) days prior to the Event, and shall reimburse City for the actual costs of supplies or services furnished by City (excluding those agreed to in Section 1) within thirty (30) days of mailing of a final bill by the City, provided such supplies and services are approved and listed by all Parties to this Agreement in a signed addendum to this Agreement prior to the date which they purport to be required. 2.11 Colored banners or flags may not be placed in the existing holes in the public sidewalk designated for the American flag program. 2.12 Chamber shall provide no parking signs to the City no later than September 14, 2021 Miscellaneous. 3.1 Entire agreement, integration and amendment. This Agreement contains the entire agreement and understanding between the Parties relating to the rights and obligations created hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the Parties. Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement shall not be amended, assigned or otherwise changed or transferred except in writing with the express written consent of the Parties hereto. Any action to interpret or enforce this Agreement shall be brought before the Superior Court of Snohomish County, Washington, and the Parties agree that, as between them, all matters shall be resolved in that venue. 3.2 Force maj eure. The Parties shall not be liable for failure to perform or delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the Parties' reasonable control. In the event of delay in performance due to any such cause, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such delay. 3.3 Relationship between the Parties. Nothing in this Agreement shall be interpreted to or in n fact create an agency or employment relationship between the Parties. No officer, official, agent, employee y or representative of the Chamber shall be deemed to be the same of the City for any purpose. The Chamber M alone shall be solely responsible for all acts of its officers, officials, agents, employees, representatives and v subcontractors during the performance of this Agreement. c N r.; 3.4 Compliance with laws. The Chamber in the performance of this Agreement will comply with all applicable federal, state and local laws and ordinances, including guidelines and E M requirements relating to COVID-19. The most recent information regarding the applicable state and 0 federal guidelines and requirements relating to the COVID-19 pandemic can be found on the Q Washington State coronavirus response webpage at www.coronavirus.wa.gov and on the Centers for Disease Control and Prevention website at www.cdc.gov. The Chamber will consult this information before and during the course of the Event to ensure that the latest guidelines and requirements are promptly implemented. 3.5 Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. Packet Pg. 246 7.10.a 3.6 Termination. Each and every term and condition herein set forth and contained in this Agreement are expressly made terms, covenants, agreements and conditions, and a breach of any one of them by the Chamber shall constitute a breach of this Agreement. In the event the Chamber fails to comply with any of the terms, covenants, agreements or conditions of this Agreement, or in the event the Chamber violates any local, city, county, state, or federal law, in connection with the Event, upon giving the Chamber twenty-four (24) hours' advance written notice, the City may terminate this Agreement. Provided, the Parks, Recreation & Cultural Services Director may order the Chamber to cease operation of the Event hereunder immediately at any time should the Parks, Recreation & Cultural Services Director determine that the Event is detrimental to public safety, health, or welfare. Such a determination may be made in relation to COVID-19 or to any other public safety, health or welfare issue. In the event of termination of this Agreement, all the rights, licenses, and privileges herein contained shall be terminated, the Chamber will have no further rights hereunder, and the City may require the immediate removal of all property of the Chamber and its vendors from the City - Provided Site. DATED this day of 92021. CITY OF EDMONDS: GREATER EDMONDS CHAMBER OF COMME CE: Mike Nelson, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Greg Urban, President and CEO N O N r.� C d E t V Q Packet Pg. 247 7.10.a Exhibit A 0 n O Z O Sunday, September 12 XXX Street Closure Dining Structures H C ® Restrooms No w cc Vehicle Display Area 2 Registration Area O U) n 7 Packet Pg. 248 7.10.a Exhibit B South County Fire' Food Vendor & Festival Requirements Fire Lane - A 20 ft Fire Lane must be maintained for emergency vehicle access. - Unobstructed access to Fire hydrants shall be maintained at all times. The fire department shall not be deterred or hindered from gaining immediate access for rendering aid or to fire protection equipment or fire hydrants (IFC 507.5.4) Tents and Other Membrane Structures - All tents, canopies, and other membrane structures erected shall meet the requirements of the current edition of NFPA 701 and the IFC Section 3103 and 3104 and shall be labeled fire resistive. - Tents need to be less than 400 sq ft or additional permit maybe required. - Inflatable play equipment and all membrane structures shall be properly installed per the manufacturer instructions. Fire Extinguishers - 5-lbs. Portable ABC type extinguisher is required in all booths with current annual inspection/service tag attached - Booths with deep fat fryers also require a Class "K" rated fire extinguisher with current annual inspection/service tag attached. - Hood suppression systems MUST have current inspection documentation. - Keep fire extinguishers accessible and conspicuous. Cooking - No candles or open flame devices like tiki torches. - No flaming food. - Barbecue pits need a 10' separation from combustibles and portable FE. - Open flame from cooking devices shall be enclosed in such a manner as to prevent the flame from contacting any combustible material and shall be placed on a non-combustible surface. - All combustibles shall be kept away from heat sources. - No cooking appliances/heat sources will be within physical reach of the general public. Flertriral Cords - Minimum size 12-2 with ground UL approved outdoor rated from power feed source, 14-2 with ground UL approved is allowed elsewhere. - All cords shall be free of splices, cuts or breaks in outer sheathing. - UL or other approved Strip Plugs with integral circuit breaker are the only allowed power tap/adapter. Booth Construction - Cooking booth construction shall be labeled fire resistive. - Non -rated blue, green or brown plastic tarps are not allowed over cooking areas. Rubbish - Keep combustible rubbish in closed containers. - Cardboard boxes are rubbish/not rubbish containers. - Rubbish containers larger than 40 gallons must be labeled fire -resistive. Fuel Use/Storage - All tanks/cylinders (whether in use or storage) must be secured to avoid falling and damaging the valve assembly. - No smoking in or around cooking/fuel use or storage areas. - Store tanks/cylinders upright so pressure relief valve is in vapor space. - Fuel tank/cylinder storage/Use is limited to one day's supply, quantity at the discretion of Fire Marshal. Fire District 1 (South County Fire), 12425 Meridian Avenue S, Everett, WA 98208 / 425-551-1200 / www.firedistrictl.org N O N r C m E t .r a Packet Pg. 249 7.11 City Council Agenda Item Meeting Date: 08/17/2021 June 2021 Quarterly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation No action needed; informational only Narrative June 2021 Quarterly Financial Report Attachments: Complete June 2021 Quarterly Financial Report Jan -June 2021 P&L Pres to Finance Committee August 10 Packet Pg. 250 7.11.a INSIDE THIS ISSUE: Summary of Operating Funds: Revenues Revenues By Fund 1 This report is a summary of the City's preliminary Summary operating results for the two quarters ended June 30,2021. Expenditures By Fund Summary General Fund Revenues Expenditures By Fund Detail Gen. Fund Depart- ment Expenditures Investment Portfolio Fund Balance Overview Right: Cases and hospitalizations are once again increasing, and authorities fear that a new vari- ant may become prevalent enough to have impacts to our lives and economy that are as great or great- er than what we have experienced thus far over the last year and a half Revenue Update: 2 As the coronavirus pandemic contin- ues, more people have been vaccinat- ed against COVID-19, and govern- 3 ment-provided stimulus plans have contributed to a significant economic recovery nationwide. Our regional 6 economy, including our City, contin- ues to exceed expectations. Howev- er, not enough people have been vac- cinated to successfully slow the pan- 12 demic, and as a result a new "Delta variant" is becoming prevalent. This casts our economic recovery in doubt 32 and brings more uncertainty to our revenue forecasts. 34 Six month General Fund revenues of $22.9 million are 4% ahead of budget. The largest contributor to this is from sales tax collections that are $1 million ahead of this time last United States All time 150,000 100,000 50,000 year, and $500,000 ahead of budget. Due to a currently strong local and regional economy, virtually all tax collections are ahead of last year's pace, as well as ahead of budget. (pages 1 - 3). Revenues by Category: General Fund revenues for the six months ended June 30, 2021 are higher than 2020 in the categories of Taxes, Intergovern- mental Revenues, Charges for Goods and Services, Fines and Penalties, and Other Miscellaneous revenues. General Fund revenues are lower than last year at this time only in the category of Licenses and Permits. A more detailed breakdown of infor- mation for City revenues can be found be- ginning on page 3. Jul 31, 2021 7-day average People hospitalized 39,560 People in ICU 10,264 Jul 15 Sep 30 Dec 9 Feb 17 May 1 Jul F 0 CL W c 0 c LL a� 0 3 cY N 0 N a� c 0 Preliminary Financial Management Report as of June 3Q- 2021 Packet Pg. 251 7.11.a Top: A contract for th construction of Civ- ic Field was ap- proved in early 2021, with ground- breaking scheduled to begin in late July or early August. Construction will rtnntinna t�rroirt� The 2021 Primary Elections were held on August 3,with three City Council seats up for grabs Summary of Operating Funds: Expenditures N General Fund ex - penditures for six months are $1.9 mil- lion or 8% under the budgeted amount, and are nearly identical to this time last year. IGeneral Fund expens- es by sub -fund and Iline item categories are on page 6 and ex- penses by department are on pages 13-16. Every department in the General Fund is Ireasonably where ex- pected after six months, and the Gen- eral Fund as a whole has spent 46% of its annual budget. This same information can be found graphical form on pages 23-31. in the annual expenditure budget for those funds. Special Revenue Funds during the Other City Highlights year have spent only 30% of their an- The Washington State Auditor's Office nual expense budget. This is ex- recently concluded the annual financial pected, as the majority of the under- audit of the City. We intend to submit the spending comes from REET funds, City's audited annual report to the Gov - which at 50% of the way through the ernment Finance Officers Association for have spent only 16% of their an- consideration for the Certificate of Iyear nual allotment. This will change Achievement for Excellence in Finan- soon, as significant capital project cial Reporting. If successful, this would spending is scheduled to begin during be the eighth consecutive year we have the summer months, including the earned this prestigious award. long-awaited construc- tion of Civic Field. Additional Special Revenue Fund ex- penditure information ELECTION can be found on pages 6-8. Awk IThe total fund balance for the General Fund and Sub -funds at June 30 is $18.9 million, or approximately 40% of l Preliminary Financial Management Report as of June 3 Packet Pg. 252 1 7.11.a I Page 1 of 1 C ITY OF EDMO NDS REVENUES BY FUND - SUMMARY Fund 2021 Amended 6/30/2020 6/30/2021 Amount No. Title Budget Revenues Revenues Remaining %Receive 001 GENERAL FUND $ 42,450,777 $ 19,628,003 $ 22,872,014 $ 19,578,763 54 009 LEOFF-MEDICAL INS. RESERVE 300,000 212,500 - 300,000 0 012 CONTINGENCY RESERVE FUND 2,620 - 2,620 0 014 HISTORIC PRESERVATION GIFT FUND 5,010 2,500 2,500 2,510 50 O 104 DRUG ENFORCEMENT FUND 165,370 63,538 1,397 163,973 1 m Ill STREET FUND 1,722,360 918,085 917,170 805,190 53 cv 112 COMBINED STREET CONS'T/IMPROVE 3,068,385 1,337,928 1,116,918 1,951,467 36 117 MUNICIPAL ARTS ACQUIS. FUND 165,060 25,592 24,688 140,372 15 118 MEMORIAL STREET TREE 270 227 380 (110) 141 L+ 120 HOTEL/MOTEL TAX REVENUE FUND 71,460 32,526 26,546 44,914 37 121 EMPLOYEE PARKING PERMIT FUND 25,240 10,143 10,360 14,880 41 R O 122 YOUTH SCHOLARSHIP FUND 1,390 153 260 1,130 19 Cy 123 TOURISM PROMOTIONAL FUND/ARTS 24,000 10,926 9,981 14,019 42 N 1 125 REAL ESTATE EXCISE TAX 2 1,282,050 650,150 1,219,196 62,854 95 126 REAL ESTATE EXCISE TAX 1 1 1,285,240 647,413 1,211,916 73,324 94 127 GIFTS CATALOG FUND 103,930 44,582 39,696 64,234 38 O 130 CEMETERY MAINTENANCE/IMPROVEMT 179,800 71,936 124,765 55,035 69 Q- N 136 PARKS TRUST FUND 2,200 1,871 3,131 (931) 142 2 137 CEMETERY MAINTENANCE TRUST FD 29,220 17,567 31,778 (2,558) 109 138 SISTER CITY COMMISSION 10,120 2,616 2,695 7,425 27 = 140 BUSINESS IMPROVEMENT DISTRICT 79,239 41,616 55,440 23,799 70 L 141 AFFORDABLE AND SUPPORTIVE HOUSINGFUND 65,000 32,334 32,633 32,367 50 L a) 231 2012 LT GO DEBT SERVICE FUND 759,710 47,291 40,853 718,857 5 to O 332 PARKS CAPITAL CONSTRUCTION FUND 1,392,520 576,652 403,147 989,373 29 T- 411 COMBINED UTILITY OPERATION - 30,710 5,320 (5,320) 0 N N 421 WATER UTILITY FUND 10,299,357 4,537,881 4,750,644 5,548,713 46 a) c 422 STORM UTILITY FUND 2 6,265,225 2,975,121 3,518,958 2,746,267 56 423 SEWER/WWTP UTILITY FUND 3 31,130,450 6,682,837 11,905,781 19,224,669 38 d d 424 BOND RESERVE FUND 1,985,870 616,549 600,422 1,385,448 30 E 511 EQUIPMENT RENTAL FUND 1,331,100 835,498 771,931 559,169 58 V 512 TECHNOLOGY RENTAL FUND 1,204,880 600,752 613,153 591,727 51 = m 617 FIREMEN'S PENSION FUND 67,270 53,140 67,270 0 E z $ 105,475,123 $ 40,708,636 $ 56,260,373 $ 49,214,750 53 v ca 1 2021 REET revenues are $1,089,466 higher than 2020 revenues. 2 Difference primarily due to a Grant reimbursement in January 2021, as well as 2021 storm rate increase of 5% 3 Differences primarily due to WWTP billings to their partners in January 2021. 1 ^--k-- P g 253 rac,ecei Pg. e�� 1 7.11.a I Page 1 of 1 C ITY O F EDMO NDS EXPENDITURES BY FUND - SUMMARY Fund 2021 Amended 6/30/2020 6/30/2021 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 45,978,718 $ 21,049,664 $ 21,115,256 $ 24,863,462 469 009 LEOFF-MEDICAL INS. RESERVE 467,140 152,182 146,122 321,018 310, 014 HISTORIC PRESERVATION GIFT FUND 5,900 - - 5,900 09 016 BUILDING MAINTENANCE FUND 210,222 - 210,222 09 017 MARSH RESTORATION & PRESERVATION FUND 20,000 16,149 3,851 81° C 018 EDMONDS HOMELESSNESS RESPONSE FUND 123,581 123,581 - 1009 d w 019 EDMONDS OPIOID RESPONSE FUND 28,445 - 28,445 - 1009 <0 104 DRUG ENFORCEMENT FUND 45,800 25,966 - 45,800 09 U 111 STREET FUND 2,187,430 1,128,111 1,105,696 1,081,734 519 112 COMBINED STREET CONST/IMPROVE 2,862,297 562,208 995,087 1,867,210 359 L+ 117 MUNICIPAL ARTS ACQUIS. FUND 236,880 12,359 18,016 218,864 89 120 HOTEL/MOTEL TAX REVENUE FUND 87,150 29,348 24,303 62,847 289 7 121 EMPLOYEE PARKING PERMIT FUND 26,880 - - 26,880 09 Cl 122 YOUTH SCHOLARSHIP FUND 3,000 450 - 3,000 09 NN 123 TOURISM PROMOTIONAL FUND/ARTS 29,900 2,223 - 29,900 04 � 125 REAL ESTATE EXCISE TAX 2 1,601,298 768,193 160,981 1,440,317 109 M 7 126 REAL ESTATE EXCISE TAX 1 2,053,911 955,798 439,724 1,614,187 219 127 GIFTS CATALOG FUND 100,900 38,848 32,879 68,021 330, O sZ 130 CEMETERY MAINTENANCE/IMPROVEMT 200,998 77,496 117,703 83,295 599 !Y 136 PARKS TRUST FUND 50,000 - - 50,000 09 137 CEMETERY MAINTENANCE TRUST FUND 25,000 - 25,000 09 ca 138 SISTER CITY COMMISSION 11,900 11 - 11,900 04 LL 140 BUSINESS IMPROVEMENT DISTRICT 76,340 33,697 20,636 55,704 279 >, L 231 2012 LT GO DEBT SERVICE FUND 759,700 47,291 40,853 718,847 59 4) 332 PARKS CAPITAL CONSTRUCTION FUND 5,552,490 657,180 225,719 5,326,771 49 421 WATER UTILITYFUND 10,760,050 4,878,748 3,602,271 7,157,779 339 422 STORM UTILITY FUND 7,293,890 4,060,143 2,235,061 5,058,829 319 Np N 423 SEWER/WWTP UTILITY FUND 40,492,284 5,674,797 12,080,851 28,411,433 309 N C 424 BOND RESERVE FUND 1,985,870 616,542 600,417 1,385,453 309 511 EQUIPMENT RENTAL FUND 1,429,954 439,356 623,977 805,977 449 N 512 TECHNOLOGY RENTAL FUND 1,257,909 540,328 519,736 738,173 410, m p 617 FIREMEN'S PENSION FUND 96,167 45,056 43,148 53,019 459 0 $ 126,062,004 $ 41,795,994 $ 44,316,612 $ 81,745,392 351 +; 2 Packet Pg. 254 7.11.a Page 1 of 3 C ITY O F IDMO NDS REVENUES - GENERAL FUND 2021 Amended 6/30/2020 6/30/2021 Amount Title Budget Revenues Revenues Remaining %Received TAXES: 1 REAL PERSONAL / PROPERTY TAX 4 2 EMS PROPERTY TAX 4 3 VOTED PROPERTY TAX 4 LOCAL RETAIL SALES/USE TAX 5 5 NATURAL GAS USE TAX 6 1/10 SALES TAX LOCAL CRIM JUST 7 ELECTRIC UTILITY TAX 8 GAS UTILITY TAX 9 SOLID WASTE UTILITY TAX 10 WATERUTILITY TAX 11 SEWERUTILITYTAX 12 STORMWATER UTILITY TAX 13 T.V. CABLE UTILITY TAX 14 TELEPHONE UTILITY TAX 15 PULLTABS TAX 16 AMUSEMENT GAMES 17 LEASEHOLD EXCISE TAX $ 10,936,400 $ 5,253,558 $ 5,748,063 $ 5,188,337 53% 4,137,031 2,051,232 2,266,601 1,870,430 55% 500 13 1 499 0% 8,600,000 3,761,924 4,797,214 3,802,786 56% 7,600 4,048 5,808 1,792 76% 828,500 372,180 449,520 378,980 54% 1,710,000 970,402 987,183 722,817 58% 595,000 430,775 453,419 141,581 76% 364,000 183,318 184,535 179,465 51% 1,153,000 415,329 418,145 734,855 36% 894,600 366,461 449,296 445,304 50% 471,900 210,737 264,818 207,082 56% 722,000 403,384 400,616 321,384 55% 723,000 361,422 274,873 448,127 38% 55,200 33,660 38,156 17,044 69% 350 367 143 207 41% 295,900 147,475 143,456 152,444 48% 31,4949981 14,966,286 16,881,848 14,6139133 54% LICENSES AND PERMITS: 18 FIRE PERMITS -SPECIAL USE 250 315 400 (150) 160% 19 POLICE - FINGERPRINTING 700 80 - 700 0% 20 VENDING MACHINE/CONCESSION 50,000 915 17,560 32,440 35% 21 FRANCHISE AGREEMENT -COMCAST 702,700 343,270 335,040 367,660 48% 22 FRANCHISE FEE-EDUCATION/GOVERNMENT 41,000 20,271 19,150 21,850 47% 23 FRANCHISE AGREEMENT-ZIPLY FIBER 100,600 39,115 32,964 67,636 33% 24 OLYMPIC VIEW WATER DIST RICT FRANCHISE 434,000 174,817 186,343 247,657 43% 25 GENERAL BUSINESS LICENSE 201,000 115,594 121,077 79,923 60% 26 DEV SERV PERMIT SURCHARGE 58,700 33,265 43,550 15,150 74% 27 RIGHT OF WAY FRANCHISE FEE 30,000 - 14,440 15,560 48% 28 BUILDING STRUCTURE PERMITS 650,600 409,046 381,670 268,930 59% 29 ANIMAL LICENSES 22,000 8,089 8,388 13,612 38% 30 STREET AND CURB PERMIT 50,000 70,922 33,341 16,659 67% 31 OTRNON-BUSLICTERMITS 20,000 8,468 9,284 10,716 46% 2,361,550 1,224,166 1,203,207 1,158,343 51% INTERGOVERNMENTAL: 32 DOCKSIDE DRILLS GRANT REIMBURSE - 559 - - 0% 33 DOJ 15-0404-0-1-754 - BULLET PROOF VEST 6,000 2,052 6,464 (464) 108% 34 TARGET ZERO TEAMS GRANT 4,000 - - 4,000 0% 35 HIGH VISIBILITY ENFORCEMENT 7,100 - 916 6,184 13% 36 CORONAVIRUS RELIEF FUND 2 - - 3,947 (3,947) 0% 37 WA STATE TRAFFIC COMM GRANT - - 3,448 (3,448) 0% 38 DOC FAC ROOFING - - 379,270 (379,270) 0% 39 WA STATE ART COMMISSION 2021-003-CD - - 6,000 (6,000) 0% 40 STATE GRANTS- BUDGET ONLY 198,000 - - 198,000 0% 41 PUD PRIVILEDGE TAX 210,500 - 210,500 0% 42 ARCHIVES AND RECORDS MANAGEMENT - 3,829 - 0% 43 SCHOOL ZONE - 825 - - 0% 44 CJ - POPULATION 13,070 6,393 6,757 6,313 52% 45 TRIAL COURT IMPROVEMENT 16,740 8,076 8,070 8,670 48% 46 CRIMINAL JUSTICE -SPECIAL PROGRAMS 45,600 22,946 24,120 21,480 53% 47 MARIJUANA EXCISE TAX DISTRIBUTION 60,000 32,974 35,791 24,209 60% 48 DUI - CITIES 4,500 2,766 3,335 1,165 74% 49 FIRE INS PREMIUM TAX - - 53,334 (53,334) 0% 50 LIQUOR EXCISE TAX 261,500 120,972 146,188 115,312 56% 51 LIQUOR BOARD PROFITS 343,200 169,254 167,820 175,380 49% 52 FIRST RESPONDERS FLEX FUND 2,000 3,057 - 2,000 0% 53 DISCOVERY PROGRAMS TECHNOLOGY ACQ. 550 - - 550 0% 54 INTERLOCAL GRANTS - - 27,216 (27,216) 0% 55 VERDANT INTERLOCAL GRANTS - - 66,000 (66,000) 0% 1,172,760 373,701 938,675 234,085 80% 4 2021 Real Personal/Property Taxis $494,505 higher than 2020, and EMS Property Taxis $215,369 higher for total of $709,874. 5 2021 Local Retail Sa/es Use Tax revenues are $1,035,290 higher than 2020 revenues. Please also seepages pages 18 & 19. O C. d w C O C IL L d R 7 Cl T_ N O N O C 7 Packet Pg. 255 1 1 7.11.a I Page 2 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2021 Amended 6/30/2020 Title Budget Revenues CHARGES FOR GOODS AND SERVICES: 1 RECORD/LEGAL INSTRUMENTS 2 ATM SURCHARGE FEES 3 CREDIT CARD FEES 4 COURT RECORD SERVICES 5 D/M COURT REC SER 6 DRE REIMBURSEABLE 7 WARRANT PREPARATION FEE 8 IT TIME PAY FEE 9 MUNIC.-DIST. COURT CURR EXPEN 10 SALE MAPS & BOOKS 11 CLERKS TIME FOR SALE OF PARKING PERMITS 12 BID SUPPLIES REIMBURSEMENT 13 PHOTOCOPIES 14 POLICE DISCLOSURE REQUESTS 15 ENGINEERING FEES AND CHARGES 16 ELECTION CANDIDATE FILINGFEES 17 CUSTODIAL SERVICES(SNO-ISLE) 18 PASSPORTS AND NATURALIZATION FEES 19 POLICE SERVICES SPECIAL EVENTS 20 CAMPUS SAFETY-EDM. SCH. DIST. 21 WOODWAY-LAW PROTECTION 22 MISCELLANEOUS POLICE SERVICES 23 FIRE DISTRICT #1 STATION BILLINGS 24 LEGAL SERVICES 25 ADULT PROBATION SERVICE CHARGE 26 BOOKING FEES 27 FIRE CONSTRUCTION INSPECTION FEES 28 EMERGENCY SERVICE FEES 29 EMS TRANSPORT USER FEE 30 FLEX FUEL PAYMENTS FROM STATIONS 31 ANIMAL CONTROL SHELTER 32 ZONING/SUBDIVISION FEE 33 PLAN CHECKING FEES 34 FIRE PLAN CHECK FEES 35 PLANNING 1 % INSPECTION FEE 36 S.E.P.A. REVIEW 37 CRITICAL AREA STUDY 38 GYM AND WEIGHTROOM FEES 39 PROGRAM FEES 6 40 TAXABLE RECREATION ACTIVITIES 41 WINTER MARKET REGISTRATION FEES 42 UP TOWN EVENING MARKET FEES 43 BIRD FEST REGISTRATION FEES 44 INTERFUND REIMBURSEMENT -CONTRACT SVCS 6/30/2021 Amount Revenues Remaining % Received $ 3,000 $ 2,218 $ 3,250 $ (250) 1080/( 600 37 59 541 100/( 11,000 3,973 2,813 8,188 260/( 150 7 2 148 10/( 300 47 - 300 00/c - 235 168 (168) 00/( 4,000 2,161 98 3,902 20/( 1,000 382 340 660 340/( 50 13 90 (40) 1810/( d 100 9 - 100 00/( w 25,100 - - 25,100 00/( 600 - - 600 00/c .v 1,000 373 165 835 160/( 500 - - 500 00/c 200,000 156,560 133,491 66,509 670/( M 1,400 - - 1,400 0% >+ 85,000 47,873 35,542 49,458 420/( d 10,000 5,795 - 10,000 00/( 30,000 - - 30,000 00/( 76,800 36,753 - 76,800 0% CY 195,000 99,430 153,619 41,381 790/( N - 21 - - 00/( o 57,000 34,273 33,108 23,892 580/( 1,050 325 309 741 290/( 38,000 19,272 17,331 20,669 460/( 3,000 1,448 599 2,401 200/, " 10,000 12,579 13,522 (3,522) 1350/( 3,500 1,870 1,355 2,145 390/( Q. 1,007,500 504,820 465,101 542,399 460/( 2,500 1,551 1,727 773 690/( 50 - - 50 00/( v 65,600 44,400 56,253 9,348 861/1( C 350,900 147,519 268,787 82,113 770/( 4,000 12,126 7,735 (3,735) 193% ji 500 - 158 342 320/( 3,000 1,480 2,960 40 990/( 14,000 9,212 8,800 5,200 630/( 15,500 3,083 - 15,500 00/, 900,662 93,767 272,442 628,220 300/( 1,300 - - 1,300 00/( N 5,000 1,110 2,820 2,180 560/( N - - 1,060 (1,060) 00/( y 800 - - 800 0°/ r- 2,892,106 1,402,370 1,697,495 1,194,611 590/( n 6,021,568 2,647,090 3,181,196 2,840,372 53% 4 6 2021 Parks & Recreation Program Revenues are $178,675 higher than 2020 revenues. 4 Packet Pg. 256 1 7.11.a Page 3 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2021 Amended 6/30/2020 6/30/2021 Amount Title Budget Revenues Revenues Remaining %Received FINES AND PENALTIES: 1 PROOF OF VEHICLE INS PENALTY 2 TRAFFIC INFRACTION PENALTIES 3 NC TRAFFIC INFRACTION 4 CRT COST FEE CODE LEG ASSESSMENT (LGA) 5 NON -TRAFFIC INFRACTION PENALTIES 6 OTHERINFRACTIONS'04 7 PARKING INFRACTION PENALTIES 8 PARK/INDDISZONE 9 DWI PENALTIES 10 DUI - DP ACCT 11 CRIM CNV FEE DUI 12 DUI - DP FEE 13 CRIMINAL TRAFFIC MISDEMEANOR 8/03 14 CRIMINAL CONVICTION FEE CT 15 CRIM CONV FEE CT 16 OTHER NON-T RAF MISDEMEANOR PEN 17 OTHER NON TRAFFIC MISD. 8/03 18 COURT DV PENALTY ASSESSMENT 19 CRIMINAL CONVICTION FEE CN 20 CRIM CONV FEE CN 21 PUBLIC DEFENSE RECOUPMENT 22 BANK CHARGE FOR CONV. DEFENDANT 23 COURT COST RECOUPMENT 24 BUS. LICENSE PERMIT PENALTY 25 MISC FINES AND PENALTIES MISCELLANEOUS: 26 INVESTMENT INTEREST 27 INTEREST ON COUNTY TAXES 28 INTEREST - COURT COLLECTIONS 29 SP ACETACILIT IES RENTALS 30 BRACKET ROOM RENTAL 31 LEASESLONG-TERM 32 DONATION/CONTRIBUTION 33 PARKSDONATIONS 34 BIRD FEST CONTRIBUTIONS 35 POLICE CONTRIBUTIONS FROM PRIV SOURCES 36 SALE OF JUNK/SALVAGE 37 SALES OF UNCLAIM PROPERTY 38 CONFISCATED AND FORFEITED PROPERTY 39 OTHER JUDGEMENT/SETTLEMENT 40 POLICE JUDGMENTSIRESTITUTION 41 CASHIERS OVERAGES✓SHORTAGES 42 OTHER MISC REVENUES 43 SMALL OVERPAYMENT 44 NSF FEES - PARKS & REC 45 NSF FEES - POLICE 46 NSF FEES - MUNICIPAL COURT 47 NSF FEES - DEVEL SERV DEPT 48 US BANK REBATE TRANSFERS -IN: 49 OPERATING TRANSFER -IN 50 INTERFUND TRANSFER FROM FUND 018 51 TRANSFER FROM FUND 127 $ 2,000 $ 536 $ 1,521 $ 479 760/( 230,000 57,355 104,405 125,595 450/( 18,000 6,589 6,036 11,964 340/( 10,000 4,861 7,884 2,116 790/( 1,000 200 203 797 200/( 1,500 503 913 587 610/( 100,000 39,103 31,322 68,678 310/( 2,000 405 250 1,750 130/( 7,000 4,812 3,996 3,004 570/( 300 125 73 227 240/( 100 33 59 41 590/( 1,500 1,160 1,034 466 690/( 25,000 10,751 9,044 15,956 360/( 2,000 1,102 1,098 902 5501( 700 265 53 647 80/( 100 37 12 88 120/( 10,000 5,120 764 9,236 80/( 800 473 115 685 140/( 1,000 457 130 870 130/( 200 82 64 136 320/( 8,000 4,102 3,112 4,888 390/( 14,000 4,441 4,598 9,402 330/( 3,000 1,069 1,047 1,953 350/( 10,100 - - 10,100 00/( 150 - 187 (37) 1250/( 448,450 143,579 177,919 270,531 405/, 155,090 130,726 167,505 (12,415) 1080/( 9,980 8,925 4,169 5,811 420/( 3,400 4,246 4,784 (1,384) 1410/( 153,000 19,641 31,377 121,623 210/( 2,100 380 - 2,100 00/( 205,000 75,559 96,605 108,395 470/( 2,500 160 - 2,500 0°/ 3,500 920 - 3,500 0°/ 2,000 535 500 1,500 250/( 5,000 100 3,503 1,497 700/( 300 - 130 170 430/( 3,000 - 3,340 (340) 1110/( 2,000 - - 2,000 00/( 2,000 1,344 102 1,898 501( 200 208 50 150 250/( - 16 19 (19) 00/c 5,000 6,611 4,722 278 940/( 100 18 49 51 490/( 100 - 30 70 300/( - - 30 (30) 00/c 150 107 150 00/( - 30 - - 00/( 8,500 5,754 7,079 1,421 830/( 562,920 255,281 323,994 238,926 580% 238,667 - 28,445 210,222 120/( 123,581 - 123,581 0 1000/( 26,300 17,900 13,150 13,150 5001( 388,548 17,900 165,176 223,372 430% TOTAL GENERAL FUND REVENUE $ 42,450,777 $ 19,628,003 $ 22,872,014 $ 19,578,763 540% 5 Packet Pg. 257 1 7.11.a I Page 1 of 6 CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 2021 Amended 6/30/2020 6/30/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) 1 SALARIES AND WAGES $ 17,545,152 $ 8,216,712 $ 8,528,330 $ 9,016,822 49 2 OVERTIME 491,580 271,204 284,859 206,721 58 3 HOLIDAY BUY BACK 281,329 1,450 3,558 277,771 1 4 BENEFITS 6,780,322 3,142,267 3,202,942 3,577,380 47 5 UNIFORMS 89,151 58,130 34,831 54,320 39 6 SUPPLIES 401,115 239,376 210,207 190,908 52 7 FUEL CONSUMED - - 17 (17) 0 8 SMALL EQUIPMENT 108,603 57,597 81,188 27,415 75 9 PROFESSIONAL SERVICES 15,037,824 6,290,476 6,395,092 8,642,732 43 10 COMMUNICATIONS 160,995 72,064 80,818 80,177 50 11 TRAVEL 68,760 5,065 11,152 57,608 16 12 EXCISE TAXES 6,500 5,244 10,686 (4,186) 164 13 RENTAL/LEASE 1,574,465 901,636 759,238 815,227 48 14 INSURANCE 403,973 393,746 405,121 (1,148) 100 15 UTILITIES 536,762 231,236 247,810 288,952 46 16 REPAIRS & MAINTENANCE 917,742 339,062 264,722 653,020 29 17 MISCELLANEOUS 507,715 222,030 249,653 258,062 49 18 INTERGOVERNMENTAL PAYMENTS 50,000 75,000 50,000 - 100 19 INTERFUND SUBSIDIES 932,880 449,033 234,945 697,935 25 20 MACHINERY/EQUIPMENT 23,120 9,053 - 23,120 0 21 GENERAL OBLIGATION BOND PRINCIPAL 54,530 - 54,530 0 22 OTHER INTEREST & DEBT SERVICE COSTS 500 - - 500 0 23 INTEREST ON LONG-TERM EXTERNAL DEBT 5,700 69,285 60,087 (54,387) 1054 45,978,718 21,049,664 21,115,256 24,863,462 46 LEOFF-MEDICAL INS. RESERVE(009) 24 BENEFITS $ 206,650 $ 94,966 $ 89,347 $ 117,303 43 25 PENSION AND DISABILITY PAYMENTS 252,990 51,424 56,775 196,215 22 26 PROFESSIONAL SERVICES 7,000 5,793 - 7,000 0 27 MISCELLANEOUS 500 - - 500 0 467,140 152,182 146,122 321,018 31 HISTORIC PRESSERVATION GIFT FUND (014) 28 SUPPLIES $ 100 $ - $ S 100 0 29 PROFESSIONAL SERVICES 200 - 200 0 30 MISCELLANEOUS 5,600 - 5,600 0 MARSH RESTORATION & PRESERVATION FUND (017) 31 PROFESSIONAL SERVICES $ 20,000 $ - $ 16,149 $ 3,851 81 20,000 - 16,149 3,851 81 BUILDING MAINTENANCEFUND (016) 32 INTERFUND SUBSIDIES $ 210,222 $ - $ - $ 210,222 0 210,222 - 210,222 0 EDMONDS HOMELESSNESS RESPONSEFUND (018) 33 INTERFUND SUBSIDIES $ 123,581 $ - $ 123,581 $ 0 100 123,581 - 123,581 0 100 EDMONDS OPIOID RESPONSEFUND (019) 34 INTERFUND SUBSIDIES $ 28,445 $ - $ 28,445 $ - 100 28,445 - 28,445 - 100 DRUG ENFORCEMENTFUND (104) 35 PROFESSIONAL SERVICES $ 45,000 $ - $ - $ 45,000 0 36 REPAIR/MAINT 800 - 800 0 37 MISCELLANEOUS - 25,966 - 0 45,800 25,966 45,800 0 6 Packet Pg. 258 1 7.11.a I Page 2 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Amended 6/30/2020 6/30/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent STREETFUND (111) 1 SALARIES AND WAGES $ 728,690 $ 334,182 $ 372,872 $ 355,818 51 2 OVERTIME 18,400 22,058 21,363 (2,963) 116 3 BENEFITS 381,336 161,035 183,700 197,636 48 4 UNIFORMS 6,000 3,781 5,432 568 91 5 SUPPLIES 263,000 97,720 100,566 162,434 38 6 SMALL EQUIPMENT 20,000 684 770 19,230 4 7 PROFESSIONAL SERVICES 23,210 1,246 5,572 17,638 24 8 COMMUNICATIONS 4,500 4,237 3,015 1,485 67 9 TRAVEL 1,000 - - 1,000 0 10 RENTAL/LEASE 247,270 114,398 122,800 124,470 50 11 INSURANCE 148,436 156,937 148,533 (97) 100 12 UTILITIES 280,918 130,919 120,183 160,735 43 13 REPAIRS&MAINTENANCE 52,000 22,160 10,114 41,886 19 14 MISCELLANEOUS 8,000 2,841 10,557 (2,557) 132 15 MACHINERY/EQUIPMENT - 75,658 - - 0 16 GENERAL OBLIGATION BOND PRINCIPAL 4,220 - - 4,220 0 17 INTEREST 450 255 220 230 49 COMBINED STREETCONST/IMPROVE(112) 18 PROFESSIONAL SERVICES 19 REPAIR & MAINTENANCE 20 MISCELLANEOUS 21 INTERFUND SUBSIDIES 22 LAND 23 CONSTRUCTION PROJECTS 24 INTERGOVERNMENTAL LOANS 25 INTEREST MUNICIPAL ARTS ACQUIS. FUND (117) 26 SUPPLIES 27 SMALL EQUIPMENT 28 PROFESSIONAL SERVICES 29 TRAVEL 30 RENTAL/LEASE 31 REPAIRS & MAINTENANCE 32 MISCELLANEOUS HO TEL/MO TEL TAX REVENUE FUND (120) 33 PROFESSIONAL SERVICES 34 MISCELLANEOUS 35 INTERFUND SUBSIDIES EMPLO YEE PARI(ING PERMIT FUND (121) 36 SUPPLIES 37 PROFESSIONAL SERVICES YOUTH SCHOLARSHIP FUND (122) 38 MISCELLANEOUS TO URISM PRO MO TIO NAL FUND/ARTS (123) 39 PROFESSIONAL SERVICES $ 2,187,430 $ 1,128,111 $ 1,105,696 $ 1,081,734 51 $ 1,581,847 $ 97,132 $ 520,208 $ 1,061,639 33 103,670 170,234 947 102,723 1 - 8 - 0 114,950 40,121 39,925 75,025 35 33,000 - (842) 33,842 -3 955,000 180,559 361,056 593,944 38 72,220 72,201 72,201 19 100 1,610 1,952 1,591 19 99 $ 2,862,297 $ 562,208 $ 995,087 $ 1,867,210 35 $ 4,700 $ 102 $ 265 $ 4,435 6 1,700 (199) - 1,700 0 221,500 10,995 16,253 205,247 7 80 - - 80 0 2,000 - 2,000 0 300 - - 300 0 6,600 1,461 1,498 5,102 23 $ 236,880 $ 12,359 $ 18,016 $ 218,864 8 $ 83,150 $ 26,848 $ 22,303 $ 60,847 27 - 500 - - 0 4,000 2,000 2,000 2,000 50 $ 87,150 $ 29,348 $ 24,303 $ 62,847 28 $ 1,790 $ - $ $ 1,790 0 25,090 - 25,090 0 $ 26,880 $ $ $ 26,880 0 $ 3,000 $ 450 $ $ 3,000 0 $ 3,000 $ 450 $ $ 3,000 0 $ 29,900 $ 2,223 $ $ 29,900 0 $ 29,900 $ 2,223 $ $ 29,900 0 7 Packet Pg. 259 1 7.11.a I Page 3 of 6 C ITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Amended 6/30/2020 6/30/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXCISE TAX (125) 1 SUPPLIES $ 121,000 $ 13,815 $ 28,636 $ 92,364 24 2 PROFESSIONAL SERVICES 195,626 153,982 73,961 121,665 38 3 REPAIRS & MAINTENANCE 105,000 202,361 12,991 92,009 12 4 INTERFUND SUBSIDIES 190 - - 190 0 5 CONSTRUCTION PROJECTS 1,179,482 398,035 45,393 1,134,089 4 $ 1,601,298 $ 768,193 $ 160,981 $ 1,440,317 10 REAL ESTATE EXC ISE TAX 1 (126) 6 PROFESSIONAL SERVICES 7 REPAIRS & MAINTENANCE 8 INTERFUND SUBSIDIES 9 CONSTRUCTION PROJECTS 10 GENERAL OBLIGATION BONDS 11 INTEREST GIFTS CATALOG FUND (127) 12 SUPPLIES 13 PROFESSIONAL SERVICES 14 MISCELLANEOUS 15 INTERFUND SUBSIDIES C EVIEIERY MAINTENANC UIMPRO VEMEVT (130) 16 SALARIES AND WAGES 17 OVERTIME 18 BENEFIT S 19 UNIFORMS 20 SUPPLIES 21 SUPPLIES PURCHASED FOR INVENTORY/RESALE 22 PROFESSIONAL SERVICES 23 COMMUNICATIONS 24 TRAVEL 25 RENTAL/LEASE 26 UTILITIES 27 REPAIRS & MAINTENANCE 28 MISCELLANEOUS PARKS TRUST FUND (136) 29 PROFESSIONAL SERVICES CEMETERY MAINTENANCE TRUST FUND (137) 30 SMALL EQUIPMENT SISTER CITY COMMISSION (138) 31 SUPPLIES 32 TRAVEL 33 MISCELLANEOUS BUSINESS IMPROVEMEVTDISTRICTFUND (140) 34 SUPPLIES 35 PROFESSIONAL SERVICES 36 MISCELLANEOUS 2012 LTGO DEBT SERVIC FUND (23 1) 37 GENERAL OBLIGATION BOND 38 INTEREST $ 573,234 $ 482,771 $ 190,410 $ 382,824 33 97,050 171,880 14,850 82,200 15 138,910 12,963 11,863 127,048 9 983,137 286,700 221,320 761,817 23 144,530 - - 144,530 0 117,050 1,484 1,282 115,768 1 $ 2,053,911 $ 955,798 $ 439,724 $ 1,614,187 21 $ 67,500 $ 20,780 $ 19,729 $ 47,771 29 6,500 - - 6,500 0 600 168 - 600 0 26,300 17,900 13,150 13,150 50 $ 100,900 $ 38,848 $ 32,879 $ 68,021 33 $ 95,824 $ 40,909 $ 47,668 $ 48,156 50 3,500 176 249 3,251 7 40,472 18,274 19,876 20,596 49 1,000 - - 1,000 0 7,000 405 485 6,515 7 20,000 8,306 15,766 4,234 79 4,200 - 800 3,400 19 1,700 840 842 858 50 500 - - 500 0 16,650 4,115 8,325 8,325 50 5,652 2,146 1,915 3,737 34 500 - 19,211 (18,711) 3842 4,000 2,325 2,567 1,433 64 $ 200,998 $ 77,496 $ 117,703 $ 83,295 59 $ 50,000 $ $ - $ 50,000 0 $ 50,000 $ $ - $ 50,000 0 $ 25,000 $ $ $ 25,000 0 $ 25,000 $ - $ $ 25,000 0 $ 1,500 $ 11 $ $ 1,500 0 4,500 - 4,500 0 5,900 - 5,900 0 $ 11,900 $ 11 $ $ 11,900 0 $ 2,050 $ 9,439 $ 372 $ 1,678 18 70,035 24,169 19,274 50,761 28 4,255 90 990 3,265 23 76,340 33,697 20,636 55,704 27 $ 677,990 $ - $ - $ 677,990 0 81,710 47,291 40,853 40,857 50 $ 759,700 $ 47,291 $ 40,853 $ 718,847 5 8 Packet Pg. 260 1 7.11.a I Page 4 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Amended 6/30/2020 6/30/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS CONSTRUCTION FUND (332) 1 PROFESSIONAL SERVICES $ 113,453 $ 196,504 $ 121,636 $ (8,183) 107 2 INTERFUND SUBSIDIES 44,000 - - 44,000 0 3 CONSTRUCTION PROJECTS 5,395,037 460,676 104,083 5,290,954 2 $ 5,552,490 $ 657,180 $ 225,719 $ 5,326,771 4 WATER FUND (421) 4 SALARIES AND WAGES 5 OVERTIME 6 BENEFIT S 7 UNIFORMS 8 SUPPLIES 9 WATER PURCHASED FOR RESALE 10 SUPPLIES PURCHASED FOR INVENTORY/RESALE 11 SMALL EQUIPMENT 12 PROFESSIONAL SERVICES 13 COMMUNICATIONS 14 TRAVEL 15 EXCISE TAXES 16 RENTAL/LEASE 17 INSURANCE 18 UTILITIES 19 REPAIRS & MAINTENANCE 20 MISCELLANEOUS 21 INTERFUND SUBSIDIES 22 CONSTRUCTION PROJECTS 23 GENERAL OBLIGATION BONDS 24 REVENUE BONDS 25 INTERGOVERNMENTAL LOANS 26 INTEREST STORM FUND (422) 27 SALARIES AND WAGES 28 OVERTIME 29 BENEFIT S 30 UNIFORMS 31 SUPPLIES 32 SMALL EQUIPMENT 33 PROFESSIONAL SERVICES 34 COMMUNICATIONS 35 TRAVEL 36 EXCISE TAXES 37 RENTAL/LEASE 38 INSURANCE 39 UTILITES 40 REPAIR & MAINTENANCE 41 MISCELLANEOUS 42 INTERFUND SUBSIDIES 43 CONSTRUCTION PROJECTS 44 GENERAL OBLIGATION BONDS 45 REVENUE BONDS 46 INTERGOVERNMENTAL LOANS 47 INTEREST $ 793,475 $ 402,240 $ 335,349 $ 458,126 42 24,000 9,575 10,395 13,605 43 328,865 161,964 144,025 184,840 44 4,000 2,343 2,691 1,309 67 150,000 51,533 39,524 110,476 26 2,170,000 817,594 574,330 1,595,670 26 170,000 89,435 110,579 59,421 65 11,000 4,940 3,917 7,083 36 1,558,701 611,538 1,117,586 441,115 72 30,000 14,942 13,920 16,080 46 200 - - 200 0 1,649,700 626,900 642,514 1,007,186 39 124,630 65,271 61,436 63,194 49 97,844 52,541 98,196 (352) 100 35,775 14,686 15,055 20,720 42 258,130 19,039 11,030 247,100 4 123,600 74,573 91,901 31,699 74 644,130 204,067 198,136 445,994 31 1,976,050 1,523,822 7,513 1,968,537 0 2,840 - - 2,840 0 385,100 - - 385,100 0 25,840 25,839 25,839 1 100 196,170 105,907 98,336 97,834 50 $ 10,760,050 $ 4,878,748 $ 3,602,271 $ 7,157,779 33 $ 723,700 $ 304,908 $ 348,704 $ 374,996 48 6,000 7,892 13,945 (7,945) 232 318,735 143,019 153,422 165,313 48 6,500 5,369 4,555 1,945 70 46,000 14,419 22,686 23,314 49 4,000 684 304 3,696 8 2,728,016 865,877 801,072 1,926,944 29 3,200 3,230 2,634 566 82 4,300 - 150 4,150 3 470,100 249,247 308,155 161,945 66 267,778 136,841 132,220 135,558 49 66,216 116,576 66,228 (12) 100 11,025 6,061 7,047 3,978 64 64,130 13,181 19,629 44,501 31 255,300 84,291 133,058 122,242 52 281,810 78,897 76,327 205,483 27 1,581,000 1,915,305 32,679 1,548,321 2 103,340 - - 103,340 0 188,240 - - 188,240 0 53,590 53,576 53,576 14 100 110,910 60,769 58,672 52,238 53 $ 7,293,890 $ 4,060,143 $ 2,235,061 $ 5,058,829 31 O Q. d lY c ca C IL d r- R 7 Cy N 0 N d C 7 9 Packet Pg. 261 1 7.11.a I Page 5 of 6 CITY OF EOMO NDS EXPENDITURES BY FUND - DETAIL 2021 Amended 6/30/2020 6/30/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) 1 SALARIES AND WAGES $ 2,027,508 $ 973,322 $ 879,906 $ 1,147,602 43 2 OVERTIME 95,000 49,928 65,078 29,922 69 3 BENEFITS 871,564 417,447 391,443 480,121 45 4 UNIFORMS 8,500 6,645 8,011 489 94 5 SUPPLIES 404,000 175,318 208,428 195,572 52 6 FUEL CONSUMED 30,000 10,335 50,107 (20,107) 167 7 SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - - 4,000 0 8 SMALL EQUIPMENT 35,000 20,089 74,469 (39,469) 213 9 PROFESSIONAL SERVICES 2,141,848 1,314,151 2,198,972 (57,124) 103 10 COMMUNICATIONS 43,000 21,087 19,849 23,151 46 11 TRAVEL 5,000 - 1,919 3,081 38 12 EXCISE TAXES 968,000 459,832 548,220 419,780 57 13 RENTAL/LEASE 329,898 167,514 189,365 140,533 57 14 INSURANCE 160,967 174,140 162,851 (1,884) 101 15 UTILITIES 1,979,985 420,944 659,985 1,320,000 33 16 REPAIR & MAINTENANCE 520,630 123,903 217,087 303,543 42 17 MISCELLANEOUS 129,350 48,123 72,232 57,118 56 18 INTERFUND SUBSIDIES 10,180,936 76,610 1,953,015 8,227,921 19 19 MACHINERY/EQUIPMENT - 445,070 - - 0 20 CONSTRUCTION PROJECTS 19,756,808 576,192 4,018,210 15,738,598 20 21 GENERAL OBLIGATION BONDS 157,060 - - 157,060 0 22 REVENUE BONDS 86,670 - - 86,670 0 23 INTERGOVERNMENTAL LOANS 173,900 158,325 158,667 15,233 91 24 INTEREST 382,660 33,421 199,266 183,394 52 25 DEBT ISSUE COSTS - - 1,518 (1,518) 0 26 OTHER INTEREST & DEBT SERVICE COSTS - 2,399 2,252 (2,252) 0 $ 40,492,284 $ 5,674,797 $ 12,080,851 $ 28,411,433 30 BOND RESERVEFUND (424) 27 REVENUE BONDS $ 785,020 $ - $ - $ 785,020 0 28 INTEREST 1,200,850 616,542 600,417 600,433 50 $ 1,985,870 $ 616,542 $ 600,417 $ 1,385,453 30 O C. d !Y 2 C O C IL L d ev 7 Cl T- N O N d C 7 10 Packet Pg. 262 1 7.11.a I Page 6 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Amended 6/30/2020 6/30/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent EQUIPMENTRENTAL FUND (511) 1 SALARIES AND WAGES $ 272,384 $ 137,363 $ 136,488 $ 135,896 50 2 OVERTIME 2,000 824 1,573 427 79 3 BENEFITS 116,481 57,102 57,574 58,907 49 4 UNIFORMS 1,000 797 1,022 (22) 102 5 SUPPLIES 120,000 38,053 31,054 88,946 26 6 FUEL CONSUMED 1,000 - - 1,000 0 7 SUPPLIES PURCHASED FOR INVENTORY/RESALE 258,000 73,955 101,031 156,969 39 8 SMALL EQUIPMENT 58,000 279 5,979 52,021 10 9 PROFESSIONAL SERVICES 46,750 1,750 684 46,066 1 10 COMMUNICATIONS 3,000 1,182 1,095 1,905 37 11 TRAVEL 1,000 - - 1,000 0 12 RENTAL/LEASE 12,790 6,115 6,198 6,592 48 13 INSURANCE 40,910 40,270 39,334 1,576 96 14 UTILITIES 14,500 8,231 8,983 5,517 62 15 REPAIRS&MAINTENANCE 60,000 24,237 8,734 51,266 15 16 MISCELLANEOUS 12,000 7,225 7,723 4,277 64 17 MACHINERY/EQUIPMENT 410,139 41,970 216,503 193,636 53 $ 1,429,954 $ 439,356 $ 623,977 $ 805,977 44 TECHNOLOGY RENTAL FUND (512) 18 SALARIES AND WAGES $ 379,162 $ 139,912 $ 154,630 $ 224,532 41 19 OVERTIME 2,000 - 1,583 417 79 20 BENEFITS 127,657 47,519 52,627 75,030 41 21 SUPPLIES 5,000 1,443 3,012 1,988 60 22 SMALL EQUIPMENT 141,300 38,941 10,575 130,725 7 23 PROFESSIONAL SERVICES 171,460 47,998 20,352 151,108 12 24 COMMUNICATIONS 58,770 35,795 39,408 19,362 67 25 TRAVEL 1,500 207 - 1,500 0 26 RENTAL/LEASE 7,400 2,245 2,200 5,200 30 27 REPAIRS & MAINTENANCE 302,660 216,004 234,196 68,464 77 28 MISCELLANEOUS 5,000 10,264 1,153 3,847 23 29 MACHINERY/EQUIPMENT 56,000 - - 56,000 0 $ 1,257,909 $ 540,328 $ 519,736 $ 738,173 41 FIR]IVIEN'S PENSION FUND (617) 31 BENEFITS $ 24,560 $ 12,834 $ 12,911 $ 11,649 53 32 PENSION AND DISABILITY PAYMENTS 70,407 31,215 30,237 40,170 43 33 PROFESSIONAL SERVICES 1,200 1,007 - 1,200 0 $ 96,167 $ 45,056 $ 43,148 $ 53,019 45 TOTAL EXPENDITURE ALL FUNDS $ 126,062,004 $ 41,795,994 $ 44,316,612 $ 81,745,392 35 O Q. d c ca C IL L d R 7 Cl N 0 N d C 7 11 Packet Pg. 263 7.11.a Page 1 of 1 CITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2021 Amended 6/30/2020 6/30/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT CITY CLERK FINANCE CITY ATTORNEY NON -DEPART MENTAL POLICE SERVICES COMMUNITY SERVICES/ECONOMIC DEV DEVELOPMENT SERVICES HUMAN SERVICES PROGRAM PARKS& RECREATION PUBLIC WORKS ADMINIST RATION FACILITIES MAINTENANCE $ 432,478 $ 160,080 $ 164,613 $ 267,865 38% 345,501 169,276 166,677 178,824 48% 837,176 335,262 368,323 468,853 44% 1,166,183 507,527 535,746 630,437 46% 757,055 378,904 351,029 406,026 46% d 1,118,378 795,796 625,371 493,007 56% 936,480 431,895 404,226 532,255 43% c 12,881,593 6,488,886 6,412,264 6,469,329 50% LL 12,217,071 5,628,905 5,731,600 6,485,471 47% i 624,198 258,279 263,632 360,566 42% d 3,585,738 1,370,746 1,471,283 2,114,455 41% CY 599,402 - 27,733 571,669 5% N 4,729,281 1,756,039 2,002,869 2,726,412 42% 0 � C 3,305,285 1,592,543 1,600,266 1,705,019 48% zi 2,442,899 1,175,527 989,625 1,453,274 41% 1r $ 45,978,718 $ 21,049,664 $ 21,115,256 $ 24,863,462 46% Q. m C ITY OF EDMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY Title 2021 Amended Budget 6/30/2020 Expenditures 6/30/2021 Expenditures Amount Remaining %Spent WATER UTILITY FUND $ 10,760,050 $ 4,878,748 $ 3,602,271 $ 7,157,779 33% STORM UTILITY FUND 7,293,890 4,060,143 2,235,061 5,058,829 31% SEWER/WWTP UTILITY FUND 40,492,284 5,674,797 12,080,851 28,411,433 30% BOND RESERVE FUND 1,985,870 616,542 600,417 1,385,453 30% $ 60,532,094 $ 15,230,229 $ 18,518,601 $ 42,013,493 31% 12 Packet Pg. 264 1 7.11.a I Page 1 of 4 C ITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2021 Amended Budget 6/30/2020 Expenditures 6/30/2021 Expenditures Amount Remaining %Spent CITY COUNCIL SALARIES $ 199,052 $ 94,397 $ 100,010 $ 99,042 50% OVERTIME 1,000 - - 1,000 0% BENEFITS 118,713 49,012 52,262 66,451 44% SUPPLIES 2,000 1,484 549 1,451 27% SMALL EQUIPMENT - - 1,159 (1,159) 0% PROFESSIONAL SERVICES 62,160 3,377 - 62,160 0% COMMUNICATIONS 3,000 4,372 4,034 (1,034) 134% TRAVEL 6,700 587 - 6,700 0% RENTAL/LEASE 12,368 6,160 6,163 6,205 50% REPAIRS✓MAINTENANCE 500 645 - 500 0% MISCELLANEOUS 26,985 48 435 26,550 2% $ 432,478 $ 160,080 $ 164,613 $ 267,865 38% OFFICEOFMAYOR SALARIES $ 229,512 $ 112,214 $ 114,747 $ 114,765 50% BENEFITS 85,243 43,096 42,250 42,993 50% SUPPLIES 1,500 539 246 1,254 16% SMALL EQUIPMENT - 4,199 65 (65) 0% PROFESSIONAL SERVICES 3,000 420 237 2,763 8% COMMUNICATION 1,400 614 678 722 48% TRAVEL 3,000 153 - 3,000 0% RENTAL/LEASE 17,396 7,929 8,191 9,205 47% MISCELLANEOUS 4,450 113 262 4,188 6% $ 345,501 $ 169,276 $ 166,677 $ 178,824 48% HUMAN RESOURCES SALARIES $ 387,048 $ 184,123 $ 200,848 $ 186,200 52% OVERTIME - 1,012 911 (911) 0% BENEFITS 154,430 72,443 76,531 77,899 50% SUPPLIES 13,300 3,334 697 12,603 5% SMALL EQUIPMENT 300 893 198 102 66% PROFESSIONAL SERVICES 205,000 28,951 45,818 159,182 22% COMMUNICATIONS 1,550 737 704 846 45% TRAVEL 1,500 500 - 1,500 0% RENTAL/LEASE 36,102 15,318 16,901 19,201 47% REPAIR/MAINTENANCE 8,380 7,832 8,067 313 96% MISCELLANEOUS 29,566 20,120 17,648 11,918 60% $ 837,176 $ 335,262 $ 368,323 $ 468,853 44% MUNIC ]PAL C O URT SALARIES $ 651,167 $ 315,034 $ 321,304 $ 329,863 49% OVERTIME 800 70 16,304 (15,504) 2038% BENEFITS 243,859 117,462 113,230 130,629 46% SUPPLIES 10,600 2,545 3,065 7,535 29% SMALL EQUIPMENT 1,000 - - 1,000 0% PROFESSIONAL SERVICES 124,925 27,342 31,866 93,059 26% COMMUNICATIONS 3,550 1,100 1,756 1,794 49% TRAVEL 6,500 37 1,035 5,465 16% RENTAL/LEASE 70,682 34,323 35,277 35,405 50% REPAIR/MAINTENANCE 4,880 645 - 4,880 0% MISCELLANEOUS 25,100 8,970 11,910 13,190 47% MACHINERY/EQUIPMENT 23,120 23,120 0% $ 1,166,183 $ 507,527 $ 535,746 $ 630,437 46% 13 Packet Pg. 265 1 1 7.11.a I Page 2 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2021 Amended 6/30/2020 6/30/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent CITY CLERK SALARIES AND WAGES $ 397,226 $ 204,825 $ 166,661 $ 230,565 42% BENEFITS 169,669 82,450 67,480 102,189 40% SUPPLIES 7,000 2,412 781 6,219 11% SMALL EQUIPMENT - 1,003 - - 0% PROFESSIONAL SERVICES 34,200 12,548 19,507 14,693 57% COMMUNICATIONS 33,000 4,100 22,023 10,977 67% TRAVEL 1,980 6 - 1,980 0% RENTAL/LEASE 55,980 26,396 24,134 31,846 43% REPAIRS & MAINTENANCE 48,000 41,791 47,028 972 98% MISCELLANEOUS 10,000 3,372 3,415 6,585 34% $ 757,055 $ 378,904 $ 351,029 $ 406,026 46% FINANCE SALARIES $ 743,908 $ 571,613 $ 405,027 $ 338,881 54% OVERTIME 4,500 - - 4,500 0% BENEFITS 240,564 145,316 135,401 105,163 56% SUPPLIES 7,350 2,371 1,580 5,770 22% SMALL EQUIPMENT 2,650 - 557 2,093 21% PROFESSIONAL SERVICES 9,300 56 109 9,191 1% COMMUNICATIONS 2,000 422 362 1,639 18% TRAVEL 3,100 - - 3,100 0% RENTAL/LEASE 55,176 29,485 31,253 23,923 57% REPAIR/MAINTENANCE 41,480 43,963 45,479 (3,999) 110% MISCELLANEOUS 8,350 2,571 5,603 2,747 67% $ 1,118,378 $ 795,796 $ 625,371 $ 493,007 56% CITY ATPO RNEY PROFESSIONAL SERVICES $ 936,480 $ 431,895 $ 404,226 $ 532,255 43% $ 936,480 $ 431,895 $ 404,226 $ 532,255 43% NON -DEPARTMENTAL SALARIES $ 101,750 $ - $ - $ 101,750 0% BENEFITS -UNEMPLOYMENT 50,000 335 24,849 25,151 50% SUPPLIES 5,000 3,818 1,152 3,848 23% PROFESSIONAL SERVICES 11,168,050 5,402,245 5,540,114 5,627,936 50% EXCISE TAXES 6,500 5,244 10,686 (4,186) 164% RENTAL/LEASE 6,366 8,048 2,354 4,012 37% INSURANCE 403,973 393,746 405,121 (1,148) 100% MISCELLANEOUS 96,344 82,133 82,956 13,388 86% CONTRIBUTION TO ECA 50,000 75,000 50,000 - 100% INTERFUND SUBSIDIES 932,880 449,033 234,945 697,935 25% GENERAL OBLIGATION BOND 54,530 - - 54,530 0% INTEREST ON LONG-TERM DEBT 5,700 69,285 60,087 (54,387) 1054% FISCAL AGENT FEES 500 - - 500 0% $ 12,881,593 $ 6,488,886 $ 6,412,264 $ 6,469,329 50% O C. d 2 C O C IL L d R 7 CY F N O N O C 7 14 Packet Pg. 266 1 7.11.a I Page 3 of 4 CITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2021 Amended 6/30/2020 6/30/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent POLICE SERVICES SALARIES $ 7,406,813 $ 3,363,209 $ 3,563,954 $ 3,842,859 48% OVERTIME 461,280 250,881 257,604 203,676 56% HOLIDAY BUYBACK 281,329 1,450 3,558 277,771 1% BENEFITS 2,900,495 1,340,247 1,324,616 1,575,879 46% UNIFORMS 78,926 42,547 29,516 49,410 37% SUPPLIES 90,500 54,286 59,742 30,758 66% FUEL CONSUMED - - 17 (17) 0% SMALL EQUIPMENT 78,953 42,668 61,061 17,892 77% C. PROFESSIONAL SERVICES 126,220 85,088 49,711 76,509 39% d COMMUNICATIONS 36,000 21,541 19,678 16,322 55% TRAVEL 29,310 2,393 10,117 19,193 35% RENTAL/LEASE 651,715 409,476 323,905 327,810 50% REPAIR/MAINTENANCE 15,180 2,123 3,398 11,782 22% r- MISCELLANEOUS 60,350 12,995 24,723 35,627 41% LZ COMMUNITY S ERVIC ES /EC O N DEV. SALARIES OVERTIME BENEFITS SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL RENT AL/LEASE REP AIR/MAINTENANCE MISCELLANEOUS DEVELOPMENT SERVICES/PLANNING SALARIES OVERTIME BENEFIT S UNIFORMS SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL RENT AL/LEASE REPAIRS & MAINTENANCE MISCELLANEOUS MACHINERY/EQUIPMENT ENGINEERING SALARIES OVERTIME BENEFITS UNIFORMS SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL RENT AL/LEASE REPAIR/MAINTENANCE MISCELLANEOUS $ 12,217,071 $ 5,628,905 $ 5,731,600 $ 6,485,471 47% i d $ 312,977 $ 153,842 $ 146,764 $ 166,213 47% c6 - - - - 0% CY 91,455 45,035 44,843 46,612 49% 2,275 6,706 111 2,164 5% C 800 3,321 - 800 0% N 170,400 37,935 56,155 114,245 33% C 3,175 918 1,099 2,076 35% 2,000 1,020 - 2,000 0% ... 21,116 5,900 9,719 11,397 46%' 10,500 - - 10,500 0% 0 9,500 3,603 4,941 4,559 52% $ 624,198 $ 258,279 $ 263,632 $ 360,566 42% _ $ 1,846,548 $ 857,244 $ 939,600 $ 906,948 51% 1,300 12,231 42 1,258 3% 684,621 312,785 326,942 357,679 48% 500 - - 500 0% 12,100 4,601 2,630 9,470 22% 7,300 1,374 658 6,642 9% 825,499 70,230 94,420 731,079 11% 9,000 5,426 6,049 2,951 67% 7,300 228 - 7,300 0% 135,710 85,133 66,291 69,419 49% 6,800 - 643 6,157 9% 49,060 21,493 34,010 15,050 69% - - - - 0% $ 3,585,738 $ 1,370,746 $ 1,471,283 $ 2,114,455 41% $ 1,786,020 $ 870,683 $ 881,570 $ 904,450 49% 5,000 2,081 1,666 3,334 33% 735,787 351,025 354,367 381,420 48% 450 - - 450 0% 2,200 868 795 1,405 36% 13,840 1,530 - 13,840 0% 19,600 8,285 7,422 12,178 38% 600 92 - 600 0% 146,935 66,051 70,356 76,579 48% 2,600 458 68 2,532 3% 80,000 34,538 29,996 50,004 37% $ 2,793,032 $ 1,335,611 $ 1,346,241 $ 1,446,791 48% 15 Packet Pg. 267 1 7.11.a I Page 4 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2021 Amended 6/30/2020 6/30/2021 Amount Title Budget Expenditures Expenditures Remaining % Spent HUMAN SERVICES PROGRAM SALARIES $ 79,510 $ - $ 21,791 $ 57,719 27% OVERTIME - - 581 (581) 0% BENEFITS 18,392 - 5,110 13,282 28% SUPPLIES 1,000 - - 1,000 0% SMALL EQUIPMENT 500 - - 500 0% PROFESSIONAL SERVICES 500,000 - - 500,000 0% COMMUNICATIONS - - 251 (251) 0% 599,402 - 27,733 571,669 5% PARKS & REC REATIO N SALARIES $ 2,319,689 $ 946,122 $ 1,136,722 $ 1,182,967 49% OVERTIME 10,000 2,006 3,071 6,929 31% BENEFITS 822,471 360,897 416,743 405,728 51% UNIFORMS 6,275 2,406 1,820 4,455 29% SUPPLIES 127,890 82,784 78,615 49,275 61% SMALL EQUIPMENT 10,900 2,190 8,984 1,916 82% PROFESSIONAL SERVICES 785,550 87,652 119,507 666,043 15% COMMUNICATIONS 31,370 12,342 5,098 26,272 16% TRAVEL 5,270 50 - 5,270 0% RENTAL/LEASE 251,549 133,929 111,152 140,397 44% PUBLIC UTILITY 230,507 70,436 88,948 141,559 39% REPAIR/MAINTENANCE 29,700 16,593 - 29,700 0% MISCELLANEOUS 98,110 29,579 32,209 65,901 33% MACHINERY/EQUIPMENT - 9,053 - - 0% $ 4,729,281 $ 1,756,039 $ 2,002,869 $ 2,726,412 42% PUBLIC WORKS ADMINIS TRATIO N SALARIES $ 299,962 $ 150,156 $ 149,786 $ 150,176 50% OVERTIME 200 - - 200 0% BENEFITS 106,903 53,137 53,170 53,733 50% SUPPLIES 8,600 2,579 1,474 7,126 17% SMALL EQUIPMENT 1,000 264 5,502 (4,502) 550% PROFESSIONAL SERVICES 200 92 69 131 34% COMMUNICATIONS 1,350 397 391 959 29% TRAVEL 500 - - 500 0% RENTAL/LEASE 84,320 48,018 41,516 42,804 49% PUBLIC UTILITY 3,318 1,595 1,775 1,543 53% REPAIR/MAINTENANCE 1,000 - - 1,000 0% MISCELLANEOUS 4,900 693 343 4,557 7% $ 512,253 $ 256,932 $ 254,025 $ 258,228 50% FACILITIES MAINTENANCE SALARIES 783,970 393,251 379,546 404,424 48% OVERTIME 7,500 2,922 4,681 2,819 62% BENEFIT S 357,720 169,027 165,148 192,572 46% UNIFORMS 3,000 13,177 3,495 (495) 117% SUPPLIES 112,000 71,917 59,565 52,435 53% SMALL EQUIPMENT 3,000 818 2,208 792 74% PROFESSIONAL SERVICES 73,000 101,114 33,354 39,646 46% COMMUNICATIONS 16,000 11,811 11,273 4,727 70% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 29,050 25,470 12,025 17,025 41% PUBLIC UTILITY 302,937 159,205 157,088 145,849 52% REPAIR/MAINTENANCE 748,722 225,013 160,039 588,683 21% MISCELLANEOUS 5,000 1,802 1,203 3,797 24% $ 2,442,899 $ 1,175,527 $ 989,625 $ 1,453,274 41% TOTAL GENERAL FUND EXPENDITURES $ 45,978,718 $ 21,049,664 $ 21,115,256 $ 24,863,462 46% O C. d C O C M 21 L d R 7 Cl T- N O N O C 7 16 Packet Pg. 268 1 7.11.a I City of Edmonds, WA Monthly Revenue Summary -General Fund 2021 General Fund Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 2,287,290 $ 2,287,290 $ 2,740,276 19.80% February 4,613,781 2,326,491 5,089,278 10.31% March 7,107,230 2,493,449 7,050,949 -0.79% April 10,175,039 3,067,809 11,029,475 8.40% May 18,374,709 8,199,670 20,122,774 9.51% June 20,786,286 2,411,577 22,872,014 10.03% July 23,079,988 2,293,702 August 25,616,155 2,536,167 September 27,881,561 2,265,406 October 31,748,856 3,867,296 November 40,108,232 8,359,375 December 42,450,777 2,342,545 City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2021 Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 195,748 $ 195,748 $ 625,840 219.72% February 341,557 145,810 922,678 170.14% March 525,343 183,786 1,222,093 132.63% April 697,989 172,646 1,478,072 111.76% May 895,413 197,424 1,949,651 117.74% June 1,120,061 224,648 2,330,065 108.03% July 1,335,075 215,015 August 1,581,214 246,138 September 1,849,736 268,522 October 2,083,774 234,038 November 2,308,787 225,013 December 2,500,000 191,213 *The monthly budget forecast columns are based on a five-year average. F O CL d FY C C LL L d R 7 Cy F N O N O C 7 17 Packet Pg. 269 1 7.11.a I SALES TAX SUMMARY Sales Tax Analysis By Category Current Period: June 2021 Year -to -Date Total $4,797,214 Automotive Repair, Health & Personal Care, 7,708 $128,782 Amusement & Recreation, $24,928 Construction Trade, � Business Services, Accommodation, $703,603 $5025464 $11,056 Gasoline, $19,023 Clothing and Accessories,$159,963 etail Food Stores, $167,158 Communications, $123,316 Retail Automotive, Wholesale Trade, $1,176,500 $1855179 Mi Others, $103,307, IManufacturing, $62,360 Eating & Drinking, $420,861 Annual Sales Tax Revenue 10,000,000- L $8,406,296 $8,452,715 $8,317,046 8,000,000 $7,395,114 $6,741,838 $6,905,122 6,000,000 $4,797,214 4,000,000 2,000, 000 0 201 2017 2018 2019 2020 YTD 2021 0 CL 0 U c M c ii `m c� U N 0 N m c 3 18 Packet Pg. 270 1 7.11.a I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2021 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 661,963 $ 661,963 $ 774,198 16.95% February 1,491,081 829,118 1,647,058 10.46% March 2,110,825 619,744 2,350,659 11.36% April 2,677,870 567,045 3,041,781 13.59% May 3,379,279 701,409 3,922,140 16.06% June 4,038,220 658,941 4,797,214 18.80% July 4,756,025 717,805 August 5,547,915 791,890 September 6,288,480 740,565 October 7,063,515 775,035 November 7,866,501 802,986 December 8,600,000 733,499 Gas Utility Tax Sales and Use Tax 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 10000.55 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget Prior Year City of'Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 82,557 $ 82,557 $ 84,132 1.91% February 170,654 88,097 172,999 1.37% March 250,947 80,292 269,171 7.26% April 317,447 66,501 350,366 10.37% May 368,586 51,139 413,190 12.10% June 403,108 34,522 453,419 12.48% July 430,884 27,777 August 454,299 23,415 September 475,121 20,822 October 498,594 23,472 November 537,295 38,702 December 595,000 57,705 *The monthly budget forecast columns are based on a five-year average. F O CL d t4 C C LL L d R 7 Cy F N O N O C 7 19 Packet Pg. 271 1 7.11.a I City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2021 Telephone Utility Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 69,351 $ 69,351 $ 56,592 -18.40% February 138,426 69,074 85,370 -38.33% March 199,085 60,660 140,907 -29.22% April 265,909 66,823 190,824 -28.24% May 325,636 59,728 218,932 -32.77% June 385,177 59,540 274,873 -28.64% July 443,946 58,770 August 501,501 57,554 September 557,882 56,382 October 615,320 57,437 November 665,999 50,679 December 723,000 57,001 Electric Utility Tax 800,000 Telephone Utility Tax 700,000 600,000 500,000 400,000 300,000 / 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget �Prior Year City of Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 179,984 $ 179,984 $ 192,356 6.87% February 379,889 199,905 367,328 -3.31% March 546,637 166,748 537,433 -1.68% April 730,293 183,656 721,208 -1.24% May 873,813 143,520 872,875 -0.11% June 997,568 123,755 987,183 -1.04% July 1,114,337 116,769 August 1,230,154 115,816 September 1,342,671 112,517 October 1,453,976 111,305 November 1,576,729 122,753 December 1,710,000 133,271 *The monthly budget forecast columns are based on a five-year average. O CL lv w O C C LL 21 L d R 7 Cy F N O N O C 7 20 Packet Pg. 272 1 7.11.a I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2021 Meter Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 779,311 $ 779,311 $ 785,708 0.82% February 1,323,513 544,201 1,376,327 3.99% March 2,123,378 799,865 2,200,360 3.63% April 2,634,733 511,355 2,730,111 3.62% May 3,397,533 762,799 3,527,366 3.82% June 3,993,888 596,356 4,181,353 4.69% July 4,928,107 934,219 August 5,728,520 800,414 September 6,831,863 1,103,343 October 7,628,547 796,684 November 8,538,589 910,042 December 9,090,825 552,236 City of Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2021 Storm Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 384,276 $ 384,276 $ 377,845 6.87% February 1,216,009 831,732 1,205,144 -3.31% March 1,599,504 383,495 1,586,561 -1.68% April 1,939,303 339,799 1,926,094 -1.24% May 2,323,204 383,901 2,307,849 -0.11% June 2,663,931 340,727 2,647,822 -1.04% July 3,048,086 384,154 August 3,880,066 831,980 September 4,263,771 383,706 October 4,604,458 340,687 November 4,988,465 384,006 December 5,316,477 328,012 *The monthly budget forecast columns are based on a five-year average. F O CL lv w C C M 21 L d R 7 Cy F N O N O C 7 21 Packet Pg. 273 1 7.11.a I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2021 Unmeter Sewer Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 846,742 $ 846,742 $ 806,699 -4.73% February 1,539,036 692,295 1,482,613 -3.67% March 2,387,119 848,083 2,293,552 -3.92% April 3,078,705 691,586 2,976,527 -3.32% May 3,923,269 844,563 3,802,264 -3.08% June 4,616,005 692,736 4,493,851 -2.65% July 5,485,907 869,902 August 6,180,993 695,086 September 7,065,967 884,974 October 7,769,759 703,792 November 8,630,384 860,626 December 9,319,928 689,544 *The monthly budget forecast columns are based on a five-year average. F O CL d W C C M 21 L d R 7 Cy F N O N O C 7 22 Packet Pg. 274 1 7.11.a I City of Edmonds, WA Monthly Expenditure Report -General Fund 2021 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 4,845,167 $ 4,845,167 $ 4,488,492 -7.36% February 8,240,292 3,395,126 7,637,016 -7.32% March 11,746,201 3,505,909 11,022,804 -6.16% April 15,231,541 3,485,340 14,232,961 -6.56% May 18,483,451 3,251,910 17,443,966 -5.62% June 22,684,269 4,200,818 21,115,256 -6.92% July 26,549,767 3,865,498 August 30,224,810 3,675,044 September 33,657,349 3,432,539 October 37,442,814 3,785,464 November 41,528,072 4,085,259 December 45,978,718 4,450,646 City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2021 Non -Departmental Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 2,126,439 $ 2,126,439 $ 2,013,112 -5.33% February 2,957,339 830,899 2,845,113 -3.79% March 3,909,781 952,442 3,679,050 -5.90% April 4,736,733 826,952 4,484,023 -5.34% May 5,415,966 679,234 5,278,401 -2.54% June 6,873,740 1,457,774 6,412,264 -6.71% July 7,909,844 1,036,104 August 8,774,178 864,334 September 9,513,240 739,062 October 10,425,754 912,513 November 11,547,839 1,122,086 December 12,881,593 1,333,754 *The monthly budget forecast columns are based on a five-year average. F O CL d w t4 C C M 21 L d R 7 Cy F N O N O C 7 23 Packet Pg. 275 1 7.11.a I City of Edmonds, WA Monthly Expenditure Report -City Council 2021 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 27,295 $ 27,295 $ 26,808 -1.79% February 57,824 30,529 53,681 -7.17% March 91,440 33,616 83,267 -8.94% April 122,323 30,882 110,738 -9.47% May 163,149 40,826 137,169 -15.92% June 212,026 48,877 164,613 -22.36% July 246,267 34,241 August 293,761 47,494 September 333,076 39,315 October 357,472 24,396 November 393,733 36,262 December 432,478 38,745 City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2021 Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 28,543 $ 28,543 $ 27,531 -3.55% February 58,378 29,835 55,740 -4.52% March 86,855 28,477 83,532 -3.83% April 115,847 28,992 111,352 -3.88% May 144,377 28,530 138,910 -3.79% June 172,357 27,980 166,677 -3.30% July 200,988 28,631 August 230,481 29,494 September 259,088 28,607 October 287,175 28,087 November 315,280 28,104 December 345,501 30,221 Office of Mayor 350,000.00 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 0.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget - -PriorYear *The monthly budget forecast columns are based on a five-year average. F O i? d FY C C LL 21 L yd+ L R 7 Cy F N O N O C 7 24 Packet Pg. 276 1 7.11.a I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2021 Human Resources Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 73,271 $ 73,271 $ 75,120 2.52% February 138,790 65,519 132,066 -4.84% March 202,112 63,322 187,141 -7.41% April 262,791 60,679 252,612 -3.87% May 326,332 63,541 319,298 -2.16% June 403,462 77,130 368,323 -8.71% July 464,647 61,185 August 528,490 63,843 September 598,547 70,057 October 664,032 65,485 November 731,681 67,649 December 837,176 105,495 City of'Edmonds, WA Monthly Expenditure Report -Municipal Court 2021 Municipal Court Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 88,422 $ 88,422 $ 93,953 6.26% February 185,102 96,680 183,450 -0.89% March 279,267 94,165 275,717 -1.27% April 374,976 95,709 359,370 -4.16% May 477,911 102,935 445,221 -6.84% June 568,960 91,049 535,746 -5.84% July 663,035 94,076 August 760,661 97,626 September 855,256 94,594 October 954,530 99,275 November 1,047,855 93,324 December 1,166,183 118,328 Municipal Court 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0---CurrentYeaz Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. F O IZ d t4 C C M 21 L d R 7 0 F N O N O C 7 25 Packet Pg. 277 1 7.11.a I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2021 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 41,233 $ 41,233 $ 43,221 4.82% February 88,221 46,989 85,831 -2.71% March 135,256 47,034 130,319 -3.65% April 184,259 49,003 157,909 -14.30% May 233,650 49,391 198,730 -14.95% June 281,295 47,646 263,632 -6.28% July 332,496 51,200 August 387,551 55,056 September 434,722 47,170 October 487,409 52,687 November 550,406 62,997 December 624,198 73,792 City Clerk Community Services/Economic Development 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget --&- Prior Year City of Edmonds, WA Monthly Expenditure Report -City Clerk 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 73,276 $ 73,276 $ 78,859 7.62% February 133,953 60,677 139,396 4.06% March 196,194 62,241 209,183 6.62% April 261,901 65,707 272,337 3.98% May 322,071 60,170 328,247 1.92% June 380,379 58,308 351,029 -7.72% July 444,659 64,280 August 511,894 67,234 September 567,756 55,862 October 625,324 57,568 November 692,090 66,766 December 757,055 64,965 City Clerk 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. F O CIL FY C O C LL L yd+ L R 7 0 F N O N O C 7 26 Packet Pg. 278 1 7.11.a I City of Edmonds, WA Monthly Expenditure Report -Technology Rental Fund 2021 Technology Rental Fund Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 136,722 $ 136,722 $ 117,002 -14.42% February 290,515 153,792 168,294 -42.07% March 386,224 95,709 350,229 -9.32% April 453,827 67,604 404,389 -10.89% May 542,997 89,170 460,963 -15.11% June 634,330 91,333 519,736 -18.07% July 713,918 79,588 August 806,613 92,695 September 902,103 95,490 October 985,360 83,257 November 1,067,005 81,645 December 1,257,909 190,904 Finance Technology Rental Fund 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Finance 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 116,793 $ 116,793 $ 137,736 17.93% February 202,688 85,896 226,074 11.54% March 289,766 87,077 314,260 8.45% April 377,999 88,233 402,835 6.57% May 466,613 88,615 490,038 5.02% June 576,420 109,807 625,371 8.49% July 670,117 93,697 August 756,308 86,191 September 853,460 97,152 October 943,512 90,052 November 1,030,441 86,929 December 1,118,378 87,937 Finance 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. O CL d w O C O C LL 21 L d R 7 Cy F N O N O C 7 27 Packet Pg. 279 1 7.11.a I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2021 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 78,040 $ 78,040 $ 69,941-10.38% February 156,080 78,040 142,526 -8.68% March 234,120 78,040 212,467 -9.25% April 312,160 78,040 282,407 -9.53% May 390,200 78,040 352,348 -9.70% June 468,240 78,040 404,226-13.67% July 546,280 78,040 August 624,320 78,040 September 702,360 78,040 October 780,400 78,040 November 858,440 78,040 December 936,480 78,040 City of Edmonds, WA Monthly Expenditure Report -Police 2021 Police Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 948,663 $ 948,663 $ 992,942 4.67% February 1,933,831 985,168 1,856,572 -4.00% March 2,901,114 967,283 2,871,535 -1.02% April 3,878,067 976,953 3,802,023 -1.96% May 4,844,411 966,345 4,751,092 -1.93% June 5,873,421 1,029,009 5,731,600 -2.41% July 6,905,785 1,032,364 August 7,852,686 946,901 September 8,847,063 994,377 October 9,934,749 1,087,687 November 11,184,244 1,249,495 December 12,217,071 1,032,827 Police 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. O Q d fC U C R C_ E 21 L d fC 7 a T_ N O N d C 3 7 28 Packet Pg. 280 1 7.11.a I City of Edmonds, WA Monthly Expenditure Report -Development Services 2021 Development Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 256,049 $ 256,049 $ 219,157 -14.41% February 537,665 281,616 448,394 -16.60% March 818,171 280,505 690,769 -15.57% April 1,116,880 298,709 934,573 -16.32% May 1,419,687 302,807 1,185,423 -16.50% June 1,698,802 279,115 1,471,283 -13.39% July 2,000,438 301,636 August 2,308,559 308,121 September 2,606,786 298,227 October 2,898,446 291,660 November 3,237,188 338,742 December 3,585,738 348,550 Parks &z Recreation Development Services 3,600,000 3,200,000 2,800,000 2,400,000 2,000,000 1,600,000 1,200,000 800,000 400,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --0-- Current Yeaz Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 319,744 $ 319,744 $ 308,283 -3.58% February 651,727 331,983 655,977 0.65% March 1,004,599 352,872 971,861 -3.26% April 1,371,174 366,574 1,273,239 -7.14% May 1,749,534 378,360 1,604,251 -8.30% June 2,129,825 380,291 2,002,869 -5.96% July 2,608,624 478,799 August 3,159,845 551,221 September 3,607,041 447,196 October 3,989,956 382,916 November 4,323,317 333,361 December 4,729,281 405,964 Parks & Recreation 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 fool 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. O CL d U C R C_ E 21 L d R 7 a T_ N O N d C 3 7 29 Packet Pg. 281 1 7.11.a I City of Edmonds, WA Monthly Expenditure Report -Public Works Administration 2021 Public Works Administration Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 42,089 $ 42,089 $ 40,605 -3.53% February 84,997 42,908 81,720 -3.86% March 127,527 42,530 123,465 -3.19% April 170,261 42,734 170,658 0.23% May 213,078 42,817 212,461 -0.29% June 256,751 43,673 254,025 -1.06% July 300,611 43,860 August 343,101 42,490 September 385,406 42,305 October 426,793 41,387 November 468,729 41,936 December 512,253 43,524 Facilities Maintenance Public Works Administration 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 167,724 $ 167,724 $ 142,909 -14.80% February 348,879 181,155 294,332 -15.63% March 533,264 184,385 528,741 -0.85% April 706,629 173,365 711,450 0.68% May 894,239 187,611 856,587 -4.21% June 1,043,804 149,565 989,625 -5.19% July 1,223,905 180,101 August 1,414,941 191,036 September 1,622,246 207,305 October 1,898,737 276,491 November 2,125,911 227,174 December 2,442,899 316,988 *The monthly budget forecast columns are based on a five-year average. O CL d w O C C LL 21 L d R 7 Cy F N O N O C 7 30 Packet Pg. 282 1 7.11.a I City of Edmonds, WA Monthly Expenditure Report -Engineering 2021 Engineering Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 212,668 $ 212,668 $ 218,316 2.66% February 423,271 210,602 436,144 3.04% March 652,974 229,703 661,498 1.31% April 890,809 237,835 888,001 -0.32% May 1,130,883 240,074 1,122,224 -0.77% June 1,371,946 241,063 1,346,241 -1.87% July 1,617,159 245,213 August 1,869,308 252,149 September 2,101,156 231,848 October 2,337,410 236,254 November 2,559,700 222,290 December 2,793,032 233,332 Engine a ring 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. O Q d fC U C M C_ LL 21 L d R 7 a T_ N O N d C 3 7 31 Packet Pg. 283 1 7.11.a I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of June 30, 2021 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate Grant Cnty WA Bonds 410,553 0.51 405,000 408,114 01/01/22 1.79% FFCB Bonds 1,998,548 0.96 2,000,000 2,034,134 06/14/22 1.88% Energy Northwest Bonds 1,466,077 1.00 1,345,000 1,410,811 07/01/22 5.00% Energy Northwest Bonds 260,748 1.00 250,000 256,778 07/01/22 2.95% Mason & Kitsap Cnty WA Bonds 948,084 1.42 855,000 912,755 12/01/22 5.00% Grant Cnty WA Bonds 1,517,955 1.51 1,500,000 1,525,950 01/01/23 1.54% Grant Cnty WA Bonds 576,332 1.51 520,000 557,325 01/01/23 5.00% Seattle WA Muni Bonds 2,224,500 1.59 2,000,000 2,153,380 02/01/23 5.00% FHLB Bonds 1,996,590 2.27 2,000,000 1,994,752 10/05/23 0.22% First Financial - ECA CD 2,803,516 2.38 2,803,516 2,803,516 11/15/23 2.08% Kent WA Bonds 286,648 2.42 250,000 278,543 12/01/23 5.00% Spokane County WA Bonds 259,075 3.42 250,000 261,878 12/01/24 2.10% First Financial - Waterfront Center CD 2,000,000 6.34 2,000,000 2,000,000 11/01/27 0.25% TOTAL SECURITIES 16,748,624 2.03 16,178,516 16,597,935 Washington State Local Gov't Investment Pool 32,902,246 32,902,246 Demand 0.08% Snohomish County Local Gov't Investment Pool 25,268,264 25,268,264 Demand 1.27% TOTAL PORTFOLIO $ 74,349,026 $ 74,768,445 Issuer Diversification Seattle WA Kent WA, Muni, 12% 2% Mason & Kitsap Cnty_ First WA, 5% Financial - CD, 30% Grant Cnty Spokane WA, 15% County y Energy FFCB, 12% WA, 2% 12 /o Northwest, 10% Cash and Investment Bala]Check (in $ Millions) Bonds, $11.4, 15% CD's, $4.8, 6% State LGIP County $32.9, 43 LGIP, $25.3 , 33% O IZ d C M C_ LL 21 L d cC 7 a T_ N O N d C 3 32 Packet Pg. 284 1 1 7.11.a I INVESTMENT PORTFOLIO SUMMARY Annual Interest Income $1,400, 000 $1,200,000 $1,236,875 $1,000,000 $947,931 $800,000 $635,781 557 817 $600,000 423,799 $400,000 $200,000 $- 2016 2017 2018 2019 2020 YTD 2021 1.5 1.3 1.0 0.8 0.5 0.3 0.0 Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) — - - 6 Month Treasury Rate (Benchmark) City Blended Rate ------------------ - - - - -- -- --• July September November January March May $ 6,000, 000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000, 000 Maturity Distribution and Rate of Return 6.00% 5.00% 4.00 3.00% 2.00% 1.00% 0.00% 0-6 Mo 6-12 12-18 18-24 24-30 30-36 36-42 42-48 48-54 54-60 60-66 66-72 72-78 Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo F 0 a am w c 0 c ii 21 L yd+ L CY N O N C 7 33 Packet Pg. 285 1 7.11.a GENERAL FUND OVERVIEW CHANGE IN FUND BALANCES BALANCES GENERAL FUND ---- ACTUAL ---- ---- ACTUAL ---- & SUBFUNDS 6/30/2021 6/30/2021 Q2 YTD Fund Balance Cash Balance 0 001-General Fund $ 15,625,504 $ 9,650,112 $ 5,729,329 $ 1,756,758 m 009-Leoff-Medical Ins. Reserve 391,054 391,055 (41,666) (146,122 W 012-Contingency Reserve Fund 1,782,149 1,782,150 0 - ra 014-Historic Preservation Gift Fund 19,688 19,689 2,500 2,500 c 016-Building Maintenance 210,221 210,221 - - ii 017 - Marsh Restoration & Preservation 848,617 848,616 (15,999) (15,999 21 m Total General Fund & Subfunds $ 18,877,233 $ 12,901,842 $ 5,674,164 $ 1,597,137 *$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field. CY *$7,267,031of the fund balance in Fund 001 added to the $1,768,863 balance in Fund 012, represent the required 20% N operating reserve. 3 7 1` GOVERNMENTAL FUNDS OVERVIEW 0- LL CHANGE IN FUND FUND BALANCES i BALANCES ---- ACTUAL ---- ---- ACTUAL ---- M GOVERNMENTAL FUNDS 6/30/2021 6/30/2021 Q2 YTD Fund Balance Cash Balance r N 0 N General Fund & Subfunds $ 18,877,233 $ 12,901,842 $ 5,522,138 $ 1,445,111 c Special Revenue 18,850,675 17,685,175 592,880 7,860,474 Debt Service (0) 0 - - a Capital Projects 6,330,939 6,066,688 5,648 177,429 E 0 Total Governmental Funds $ 44,058,847 $ 36,653,706 $ 6,120,666 $ 9,483,013 V r c m E t U 0 r a *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 34 Packet Pg. 286 7.11.a SPECIAL REVENUE FUNDS OVERVIEW FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL ---- ---- ACTUAL ---- GOVERNMENTAL SPECIAL REVENUE 6/30/2021 6/30/2021 Q2 YTD Fund Balance Cash Balance 104 - Drug Enforcement Fund $ 75,700 $ 75,312 $ 847 $ 1,397 111 - Street Fund 949,884 795,809 128,731 (188,527 a 112 - Combined Street Const/Im prove 2,203,495 1,801,603 (339,401) 121,832 117 - Municipal Arts Acquis. Fund 689,399 685,795 8,487 6,672 118 - Memorial Street Tree 20,598 20,461 230 380 120 - Hotel/Motel Tax Revenue Fund 69,164 63,478 1,808 2,243 c 121- Employee Parking Permit Fund 92,358 91,636 2,222 10,360 u_ 122 -Youth Scholarship Fund 14,087 13,995 157 260 L 123 -Tourism Promotional Fund/Arts 90,319 87,478 6,032 9,981 V_ 125 - Real Estate Tax2 3,630,197 3,320,342 454,119 1,058,215 126 - Real Estate Excise Tax 1 * 3,082,359 2,806,036 293,294 772,192 a 127 - Gifts Catalog Fund 304,881 311,620 (19,419) 6,817 c 130 - Cemetery Maintenance/Improvement 212,189 210,804 6,871 7,062 136 - Parks Trust Fund 169,769 168,645 1,896 3,131 3 137- Cemetery Maintenance Trust Fund 1,121,638 1,114,290 18,839 31,778 3 138- Sister City Comm ission 13,058 12,988 2,618 2,695 140 -Business Improvement Disrict 53,955 53,956 7,327 34,804 0. 141 -Affordable and Supportive Housing Fd 111,073 104,377 18,220 32,633 142 - Edmonds Cares Fund 5,946,550 5,946,550 5,946,550 5,946,550 Total Special Revenue $ 18,850,675 $ 17,685,175 $ 6,539,430 $ 7,860,474 *$200,000 of the fund balance in Fund 126 has been reserved for Marsh Restoration Funding, as well as $500,000 for the purchase of Open Space. u_ 21 L ENTERPRISE FUNDS OVERVIEW r N O N N FUND BALANCES CHANGE IN FUND C 3 ENTERPRISE ---- ACTUAL ---- ---- ACTUAL ---- °r FUNDS 6/30/2021 6/30/2021 Q2 YTD a Fund Balance Cash Balance E 0 U 421 -Water Utility Fund $ 26,848,024 $ 6,435,398 $ (225,432) $ 1,148,372 422 -Storm Utility Fund 14,874,585 5,629,821 (111,081) 1,283,897 423 - Sewer/WWTP Utility Fund 52,223,358 17,376,620 (3,586,284) (175,070 c= 424 - Bond Reserve Fund 843,966 843,966 2 5 r a 411 -Combined Utility Operation 5,320 50,324 5,070 5,320 Total Enterprise Funds $ 94,795,254 $ 30,336,130 $ (3,917,724) $ 2,262,524 *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding. *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 Packet Pg. 287 7.11.a SUMMARY OVERVIEW CHANGE IN FUND FUND BALANCES BALANCES CITY-WIDE ---- ACTUAL ---- ---- ACTUAL ---- 6/30/2021 6/30/2021 Q2 YTD Fund Balance Cash Balance Governmental Funds $ 44,058,847 $ 36,653,706 $ 12,067,216 $ 9,483,013 Enterprise Funds 94,795,254 30,336,130 (3,917,724) m 2,262,524 Internal Services Fund 10,195,791 5,664,532 209,624 241,372 Agency Funds 91,967 91,967 (17,311) c (43,148 c Total City-wide Total $ 149,141,860 $ 72,746,335 $ 8,341,806 $ 11,943,762 ii L L INTERNAL SERVICE FUNDS OVERVIEW r o N d C 3 7 1: O N FUND BALANCES CHANGE IN FUND M BALANCES •5 INTERNAL SERVICE ---- ACTUAL ---- ---- ACTUAL ---- cOa c FUNDS 6/30/2021 6/30/2021 Q2 YTD U+ Fund Balance Cash Balance a� 511 - Equipment Rental Fund $ 9,251,750 $ 4,825,928 $ 71,375 $ 147,954 512 -Technology Rental Fund 944,041 838,605 138,249 93,418 N 0 Total Internal Service Funds $ 10,195,791 $ 5,664,532 $ 209,624 $ 241,372 cm c a� r a� E O U r c m E t U r a *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 36 Packet Pg. 288 7.11.b GENERAL FUND CHANGES IN FUND BALANCE 2020 2021 2016 2017 2018 2019 2020 (Jan -June) (Jan -June) Beginning Fund Balance 9,359,435 9,841,718 10,273,343 11,233,278 15,552,188 15,552,188 13,868,031 Revenue Taxes Licenses and permits Intergovernmental Charges for services Fines and forfeitures Investment earnings Miscellaneous Operating Revenues Nononeratine Revenues Transfers in Debt proceeds Sale of capital assets Insurance recoveries Total Revenue Expenditures General government Public safety Transportation Economic environment Mental and physical health Culture and recreation Debt service Capital outlay 29,403,794 29,572,203 30,755,578 30,846,665 30,738,451 14,966,286 16,881,848 2,269,313 2,506,800 2,401,855 2,299,972 2,276,861 1,224,166 1,203,207 1,261,998 890,572 1,014,434 1,008,432 1,633,633 373,701 938,675 5,403,786 5,463,913 5,810,961 6,419,836 5,412,044 2,647,090 3,181,196 522,051 459,929 616,783 496,093 287,693 143,579 177,919 (26,712) 154,739 273,226 573,806 265,631 143,897 176,458 441,432 471,675 931,495 587,882 322,816 111,384 147,536 39,275,661 39,519,831 41,804,331 42,232,687 40,937,130 19,610,103 22,706,839 82,695 26,300 75,884 4,793,650 1,535,800 17,900 165,176 549,095 - - - - - 58,451 7,143 5,273 - - - - 15,570 - 16,977 - - 39,965,902 39,553,274 41,901,058 47,026,337 42,489,907 19,628,003 22,872,014 9,969,187 9,714,867 10,288,694 11,565,563 12,302,936 6,130,868 5,907,983 20,128,896 22,228,871 22,585,212 23,036,185 23,760,951 11,643,388 11,951,306 3,600 3,600 4,779 5,012 5,012 2,924 1,671 1,313,430 1,551,152 1,460,763 1,562,702 1,675,334 806,053 874,739 70,814 126,791 178,859 164,888 357,808 117,048 31,629 3,773,633 3,959,731 4,331,806 4,158,397 3,732,644 1,822,013 2,052,897 196,663 198,361 197,694 197,967 296,624 69,285 60,087 56,662 90,573 93,105 110,935 835,049 9,053 - Operating Expenditures 35,512,885 37,873,946 39,140,912 40,801,649 42,966,358 Nonoperatine Expenditures Transfers out 3,414,141 1,247,703 1,800,212 1,905,778 1,206,990 Debt refunding 556,593 - - - Total Expenditures 39,483,619 39,121,649 40,941,124 42,707,427 44,173,348 Prior Period Adjustments - - - - 20,600,631 20, 880,312 449,033 234,945 21,049,664 21,115,256 Change in position 482,283 431,625 959,934 4,318,910 (1,683,442) (1,421,661) 1,756,758 Ending Fund Balance 9,841,718 10,273,343 11,233,278 15,552,188 13,868,746 14,130,527 15,624,789 0 m R .v c c� c ii 21 L 0 CY N O N d c 7 J 0a a T N O N N C 7 C C t V Q R:\Finance Committee\2021\Jan-June 2021 P&L 7/29/2021 Packet Pg. 289 Monthly Budgetary Financial Report 6 Months Ended June 30, 2021 August 10 Finance Committee Meeting u ti� CU =acketPg. 290 What's happening in the Finance Department? • We are in the process of checking references for both the Systems Support Technician and the Deputy Administrative Services Director positions. I am hopeful that both positions will be filled soon. • The first six months have gone according to budget, nothing negative to report. Sales tax and REET continue to come in well ahead of budget. • We are busy collecting Decision Packages, revenue and expense projections, and other information for Budget 2022. U a Packet Pg. 291 Noteworthy things in the June report: • Page 1— REET is up $1,089,466 from this point in time last year • Page 3 — Property Tax collections are up $494,505 from this point in time last year • Page 3 — EMS Property Tax is up $215,369 from this point in time last year • Page 3 — Sales Tax is up $1,035,290 from this point in time last year (next slide) • Page 3 — Liquor Excise Tax is up $25,216 from this point in time last year • Page 4 — Plan Checking Fees are up $121,269 from this point in time last year • Page 4 — Parks & Recreation program fees are up $178,675 from this point in time last year • Page 4 —June of 2020 Engineering Overhead was not recorded until July of 2020 which is the main reason for the large difference between years. June 2020 Engineering Overhead totaled $185,092.59. 1 Packet Pg. 292 1 Sales tax update: Year -to -Date June 2021 sales tax revenues of $4,797,214 are $1,035,290 higher than the year-to-date amounts through June 2020: Change in Sales Tax Revenue. June 2021 compared to June 2020 Total Retail Automotive isc Retail Construction Trade Business Services Others Wholesale Trade Clothing and Accessories Manufacturing Eating & Drinking Retail Food Stores Conununications Automotive Repair Gasoline Health 8 Personal Care A c c on-nnodati on A-musenient & Recreation ($2007000) $0 $200,040 $400.000 $600,000 $800._000 $1.000,000 $1,200.000 L MQ � � r a Packet Pg. 293 ADMINISTRATIVE SER® 4NEWES TAX RWRTE run a ES MA D DRINKING PLACES" IN THE MONTH OF: $110,000 $90,000 $70,000 $50,000 $30,000 $10,000 00 00 0, rn m a, rn 0, am rn rn rn rn rn 0 0 0 0 0 0 0 0 0 0 0 0 $(10,000) N N cV N N N N N N N N N L L —_ >- >- S —_ >- 0 � 4- L L L L a) a) L L U L f0 O — ^ aJ W aJ a) L L U L (6 C — v W W W L L U �C �C m m L Q � 7 -C -0 -C -C m m L Q � 7 �C -0 -C -C f6 m L C C m b C O C C b C O C C IB v ai L ai a) L 0i v L Q v U cc Q v () ro O U + O U O a) LL Q O a) LL O- O a1 LL Z N Z Z in cn The complete six-month financial report is included in tonight's packet. Questions? Thank you. Packet Pg. 295 7.12 City Council Agenda Item Meeting Date: 08/17/2021 Ordinance Amending Chapter 5.14 ECC Controlled Substances, Paraphernalia, Poisons and Toxic Fumes Staff Lead: Shane Hawley Department: Police Services Preparer: Scott Passey Background/History In May 2021, the Washington State Legislature passed SB 5476 which, among other things, addressed the Washington State Supreme Court ruling in State v. Blake. That ruling held that possession of a controlled substance is unlawful only if done knowingly. SB 5476 revises several sections of Chapters 69.41 and 69.50 RCW which relate to drug possession. Chapter 5.14 ECC, which addresses the possession of legend drugs, currently does not contain the "knowing" element now required under State law. SB 5476 also revises State law to encourage prosecutors to divert drug possession cases for assessment, treatment, or other services. Staff Recommendation City Staff recommends the approval of the proposed Ordinance revising Chapter 5.14 ECC to insert the "knowing" element into the crime of possession of a legend drug without prescription or order, and to include the diversion for "assessment, treatment, or other services" language, as required by State law. Narrative This ordinance was presented to the Public Safety, Personnel & Planning (PSPP) Committee on August 10, 2021. The Committee recommended it be placed on the next available consent agenda for approval. Attachments: Ordinance Amending Chapter 5.14 ECC Packet Pg. 296 7.12.a M 9 0 Qklela D10111 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 5.14 ECC (CONTROLLED SUBSTANCES, PARAPHERNALIA, POISONS, AND TOXIC FUMES) TO ADDRESS CHANGES IN LAW IMPLEMENTED BY SB 5476 (STATE V. BLAKE); PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, in February 2021, the Washington State Supreme Court issued an opinion in the case of State v. Blake declaring that RCW 69.50.4013, which made it a felony to possess controlled substances even if the person had no knowledge of the drug possession, violates the due process clause of the state and federal constitutions and is therefore void; and WHEREAS, in May 2021, Governor Inslee signed into law SB 5476, described in the bill in part as "An Act relating to responding to the State v. Blake decision by addressing justice system responses and behavioral health prevention, treatment and related services for individuals using or possessing controlled substances, counterfeit substances, and legend drugs..."; and WHEREAS, SB 5476 addresses the State v. Blake decision in part by amending Chapters 69.41 and 69.50 RCW to establish that: (a) only "knowing" possession of a controlled substance, counterfeit substance, or legend drug is unlawful; (b) such knowing possession is a misdemeanor; and (c) prosecutors are encouraged to divert such cases for assessment, treatment, and other services; and WHEREAS, Chapter 5.14 ECC (Controlled Substances, Paraphernalia, Poisons, and Toxic Fumes), which addresses certain crimes, including crimes relating to drug possession as set forth in Chapters 69.41 and 69.50 RCW, requires updating to address the changes to these laws; and WHEREAS, after review and discussion, the City Council has determined it to be appropriate to amend Chapter 5.14 ECC as proposed; Packet Pg. 297 7.12.a NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. ECC 5.14.015 is amended to read as follows (new text is shown in underline): 5.14.015 Possession of legend drug without prescription or order prohibited. A. The definitions set forth in RCW 69.41.010 shall apply to terms in this section. B. It shall be unlawful for any person to knowingly possess any legend drug except upon the order or prescription of a physician under Chapter 18.71 RCW, an osteopathic physician and surgeon under Chapter 18.57 RCW, an optometrist licensed under Chapter 18.53 RCW who is certified by the optometry board under RCW 18.53.010, a dentist under Chapter 18.32 RCW, a podiatric physician and surgeon under Chapter 18.22 RCW, a veterinarian under Chapter 18.92 RCW, a commissioned medical or dental officer in the United States armed forces or public health service in the discharge of his or her official duties, a duly licensed physician or dentist employed by the veterans administration in the discharge of his or her official duties, a registered nurse or advanced registered nurse practitioner under Chapter 18.79 RCW when authorized by the nursing care quality assurance commission, an osteopathic physician assistant under Chapter 18.57A RCW when authorized by the board of osteopathic medicine and surgery, a physician assistant under Chapter 18.71A RCW when authorized by the medical quality assurance commission, a physician licensed to practice medicine and surgery or a physician licensed to practice osteopathic medicine and surgery, a dentist licensed to practice dentistry, a podiatric physician and surgeon licensed to practice podiatric medicine and surgery, or a veterinarian licensed to practice veterinary medicine, in any province of Canada which shares a common border with the state of Washington or in any state of the United States; provided, however, that the above provisions shall not apply to sale, delivery, or possession by drug wholesalers or drug manufacturers, or their agents or employees, or to any practitioner acting within the scope of his or her license, or to a common or contract carrier or warehouseman, or any employee thereof, whose possession of any legend drug is in the usual course of business or employment; provided further, that nothing in this chapter or Chapter 18.64 RCW shall prevent a family planning clinic that is under contract with the Department of Social and Health Services from selling, delivering, possessing, and dispensing commercially prepackaged oral contraceptives prescribed by authorized, licensed health care practitioners. C. This section shall not prevent a Medicare -approved dialysis center or facility operating a Medicare -approved home dialysis program from selling, delivering, possessing, or dispensing directly to its dialysis patients, in case or full shelf lots, if prescribed by a physician licensed under Chapter 18.57 or 18.71 RCW, those legend drugs determined by the board pursuant to rule. Packet Pg. 298 7.12.a D. A violation of this section is a misdemeanor. The prosecutor is encouraged to divert such cases for assessment, treatment, or other services. Section 2. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 3. Effective Date. This ordinance, being an exercise of a power specifi- cally delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 299 7.12.a On the Ordinance No. provides as follows: f Iuur lu 1F.11 (I] we] :11171\/_ Torwroa of the City of Edmonds, Washington day of 2021, the City Council of the City of Edmonds, passed A summary of the content of said ordinance, consisting of the title, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 5.14 ECC (CONTROLLED SUBSTANCES, PARAPHERNALIA, POISONS, AND TOXIC FUMES) TO ADDRESS CHANGES IN LAW IMPLEMENTED BY SB 5476 (STATE V. BLAKE); PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this day of 2021. CITY CLERK, SCOTT PASSEY Packet Pg. 300 8.1 City Council Agenda Item Meeting Date: 08/17/2021 Edmonds Municipal Court Reorganization Staff Lead: Judge Whitney Rivera Department: Municipal Court Preparer: Scott Passey Background/History N/A Staff Recommendation Consider the four reorganization requests outlined in the Narrative. Narrative Edmonds Municipal Court (EMC) nimbly and skillfully responded to the needs of our community during the COVID-19 pandemic. The court remained open and transitioned to a combination of remote and in - person proceedings, amid both an uncertain quarantine period and a changing landscape of criminal law and procedure, due to appellate court decisions and legislative changes. The court showed its leadership in its staff, as Edmonds Probation Officer Omar Gamez was named Probation Officer of The Year by the Washington State Misdemeanant Probation Association (MPA). He was chosen among all the probation officers across the entire state. EMC is, for many members of our community, the face of the city. Any person who receives a parking infraction, a traffic infraction, or a criminal citation for a misdemeanor or gross misdemeanor interacts with Edmonds Municipal Court. Edmonds Municipal Court works every day to provide access to justice. In order to continue our work, correct past inequities, and staff positions to appropriately reflect the workload, the Court requests that City Council approve the following four requests: 1. Create an Assistant Court Administrator position; 2. Backfill the clerk position vacated by the individual who will become the Assistant Court Administrator, if approved, and create an additional Court Clerk position; 3. Reclassify the Court Administrator; and 4. Change the elected Municipal Court Judge position from 0.75 FTE to 1 FTE. These requests and supporting documentation are discussed in greater detail below. If all of these requests are approved and went into effect September 1, 2021, the estimated 2021 cost impact is $86,329.98. Packet Pg. 301 8.1 Position Current Cost If Request Approved 2021 Cost Impact Judge $135.460.50 annual salary $180,614 through July 1, $19,867.54 With benefits: $178,807.86 2022 With benefits: $238,410.48 Court Administrator $102,844 annual salary $125,008 With benefits: $9,752.16 With benefits: $135,754.08 $165,010.56 Assistant Court $69.780 annual salary $93,283 With benefits: $10,341.32 Administrator With benefits: $92,109.60 $123,133.56 Court Clerk Pay currently in place used $52,692 With benefits: $23,184.48 (replacing clerk who above in Assistant Court $69,553.44 will move to Administrator Assistant Court Administrator) Relicensing Court Position does not currently $52,692 With benefits: $23,184.48 Clerk exist $69,553.44 TOTAL I I 1 $86,329.98 Judicial Needs Estimation Throughout this memorandum and supporting documentation, the term Judicial Needs Estimation (JNE) is used. The JNE is used by courts throughout the entire State of Washington as one measure of a court's workload. The Administrative Office of the Courts (AOC) creates the JNE based on an algorithm that takes into account case filings and hearings held. AOC determines the needs for each court based on the statistics from the court's case management system called Judicial Information System (JIS). The data used to calculate the JNE is generated by the Caseloads of the Courts of Washington. However, the caseload tables used to calculate the JNE do not comprise a complete workload report. The caseload statistics do not reflect administrative activities, non -case activity, and off -bench case activity. Moreover, the JNE generated by AOC for Edmonds Municipal Court does not include search warrants or weekend jail booking reviews. Edmonds Municipal Court currently does not have sufficient staff to enter the search warrant statistics into JIS, which means that this work is not reflected in the caseload statistics and therefore not represented in the JNE. Moreover, the JNE does not reflect a presiding judge's duties. The JNE is the accepted measure of a court's caseload, even if it is not representative of a complete workload report for the reasons discussed above. The workload of the court impacts the number of staff required to serve our citizens. Realignment of Judicial Branch Organization Packet Pg. 302 8.1 The Role Realignment for Edmonds Municipal Court is attached as Appendix A. This document outlines the changes required to align with proper union and accounting procedures. The first page shows the current structure and highlights the problems with the way the court is currently organized. The second pages outlines how the increased funding would be used to remedy the current issues. Request for Assistant Court Administrator Edmonds Municipal Court is the only court in Snohomish County that does not currently have an Assistant Court Administrator. Many duties that are preformed when filling in for the Court Administrator are HR related and cannot be done by a union represented position. In order to be in compliance with the State Auditor and Administrative Office of the Courts (AOC) recommendations, EMC needs at least two levels to audit and track financial transactions. All courts in the county have at least two exempt levels monitoring and auditing court accounting of staff and Judicial Information System entries. This work is done by exempt personnel in other courts that are in compliance with the State's recommendations. This new structure would put EMC in compliance with the State Auditor and AOC recommendations. The new positions would also create a fair labor practice of a non -represented position supervising, monitoring, and auditing the work of union positions. This Assistant Court Administrator will provide succession planning, depth, and continuity of government in emergency situations. Backfill Court Clerk and Create New Court Clerk Position The individual who will become the Assistant Court Administrator, if approved, will vacate the Lead Clerk position. EMC is requesting that this position be backfilled. This Clerk would be responsible for front counter payment processing, accounts receivable, collection payments, time pay agreements, mail payments, and online payments. EMC is also requesting to create an additional Clerk position. Staff at EMC have been overwhelmed in their workload, resulting in overtime hours being used in 2020 and 2021. Compared to resourcing from comparable cities, EMC has three to eight fewer staff position. See Appendix D. Additionally, EMC will be creating and implementing a new driving while license suspended program. This program will greatly reduce the need for individuals to be criminally charged for failure to pay fines of traffic penalties. This program will help achieve the goals of Resolution No. 1460, which passed unanimously by the Edmonds City Council, and includes assisting eligible drivers in getting relicensed. Court Administrator Reclassification General Rule (GR) 29 governs judicial branch operations and administration. Pursuant to GR 29, all operation and administrative duties for any business -related matter may be delegated by the judicial officer to a Court Administrator. This includes personnel, budget administration, functions, and Packet Pg. 303 8.1 operations. GR 29 also provides that all duties set forth in the rule cannot be delegated to the legislative or executive branches of government. Edmonds Municipal Court (EMC) has a Court Administrator per GR 29. The Court Administrator is responsible for all functions of the court. The Court Administrator is appointed by and reports directly to the Presiding Judge. The Court Administrator is held to a comparable standard in duties, roles, knowledge, and expertise as other city department heads. This request is being made to the City Council because of the disparity between the pay grade for the Court Administrator and the work performed. The Court Administrator must have in-depth institutional knowledge and an understanding of court procedures and applicable laws. There has been a shift across the State to increase Court Administrator compensation and recognize the specialized nature of this position. A Court Administrator will be required by court rule to undergo continuing education. Because the Court Administrator must have wide-ranging knowledge and all -encompassing skills to carry out her extensive duties and responsibilities, this change is necessary to achieve equity and parity. The Court Administrator role has traditionally employed women in the role and labor market data reflects a disparity in pay relative to gender. Given the elevated duties of this position, EMC requests that the Council approve reclassifying the Court Administrator position to NR-20 to bring pay equity into alignment internally. Here is a sample of Court Administrator compensation in comparable cities: City Low End Salary High End Salary Shoreline* $170,119 $214,589 Kent $126,732 $198,456 Tukwila $124,608 $162,024 Lynnwood $119,743 $171,120 Mountlake Terrace* $105,849 $149,582 Marysville $104,973 $131,703 Des Moines $101,652 $124,788 Issaquah $99,867 $135,469 Kirkland $98,822 $127,536 Bothell $97,281 $124,375 Bremerton $94,200 $115,008 Edmonds (current) $93,283 $125,008 Puyallup $85,284 $109,152 * Shoreline and Mountlake Terrace contract with King and Snohomish counties. Salary shown is the Court Administrator for those counties. Packet Pg. 304 8.1 Change Municipal Court Judge from 0.75 FTE to 1 FTE As discussed above, the JNE generated by AOC estimates the judicial needs for EMC to be 1 FTE. The JNE and caseload statistics do not reflect administrative activities, non -case activity, and off -bench case activity. The JNE does not include search warrants or weekend jail booking reviews. The number of search warrants issued each year are as follows: § 2018 - 109 search warrants; § 2019 - 97 search warrants; § 2020 - 101 search warrants; and 2021- If numbers remain consistent throughout the remainder of the year, there will be approximately 108 search warrants. EMC currently does not have sufficient staff to enter the search warrant statistics into JIS. This means that this work is not reflected in the caseload reports and therefore not represented in the JNE. If our requests for staffing are approved, EMC could work towards ensuring that search warrants are entered into JIS so that they are reflected in the future JNE. Lastly, the JNE does not reflect a presiding judge's duties. Moreover, EMC expects that a number of legislative changes, including changing possession of a controlled substance from a felony to a simple misdemeanor, will likely impact the JNE moving forward. We expect an uptick in caseload activity as we reopen following the shutdowns from the COVID-19 pandemic. Lastly, under the Washington State Supreme Court Emergency Order, which is still in effect, bench warrants for failures to appear in court may only issue upon a consideration of factors including whether a warrant is necessary for the immediate preservation of public or individual safety. Because many criminal offenses that come through EMC do not meet this factor, bench warrants have been authorized but held for administrative review. Once the Washington State Supreme Court Emergency Order is lifted, we expect approximately 350+ bench warrants to issue. The arrests that inevitably will result from effectuating these warrants will also impact EMC's workload. Please feel free to reach out to myself or Uneek Maylor if you would like any additional information regarding our requests. Thank you in advance for your consideration. Attachments: EMC Reorganization Agenda Memo - footnoted EMC Appendix A EMC Appendix B EMC Appendix C EMC Appendix D EMC Appendix E EMC Appendix F Packet Pg. 305 8.1 EMC Appendix G EMC Appendix H Packet Pg. 306 8.1.a Agenda Memorandum From: Judge Whitney Rivera, Edmonds Municipal Court To: Edmonds City Council Meeting: July 27, 2021 Edmonds Municipal Court (EMC) nimbly and skillfully responded to the needs of our community during the COVID-19 pandemic. The court remained open and transitioned to a combination of remote and in -person proceedings, amid both an uncertain quarantine period and a changing landscape of criminal law and procedure, due to appellate court decisions and legislative changes. The court showed its leadership in its staff, as Edmonds Probation Officer Omar Gamez was named Probation Officer of The Year by the Washington State Misdemeanant Probation Association (MPA). He was chosen among all the probation officers across the entire state. EMC is, for many members of our community, the face of the city. Any person who receives a parking infraction, a traffic infraction, or a criminal citation for a misdemeanor or gross misdemeanor interacts with Edmonds Municipal Court. Edmonds Municipal Court works every day to provide access to justice. In order to continue our work, correct past inequities, and staff positions to appropriately reflect the workload, the Court requests that City Council approve the following four requests: 1. Create an Assistant Court Administrator position; 2. Backfill the clerk position vacated by the individual who will become the Assistant Court Administrator, if approved, and create an additional Court Clerk position; 3. Reclassify the Court Administrator; and 4. Change the elected Municipal Court Judge position from 0.75 FTE to 1 FTE. These requests and supporting documentation are discussed in greater detail below. If all of these requests are approved and went into effect September 1, 2021, the estimated 2021 cost impact is $86,329.98. Edmonds Municipal Court Agenda Memorandum — 1 Packet Pg. 307 8.1.a Position Current Cost If Request Approved 2021 Cost Impact Judge $135.460.50 annual salary $180,614 through July 1, $19,867.54 20222 With benefits:' With benefits: $178,807.86 $238,410.48 Court Administrator $102,844 annual salary $125,008 $9,752.16 With benefits: With benefits: $135,754.08 $165,010.56 Assistant Court $69.7803 annual salary $93,283 $10,341.32 Administrator With benefits: With benefits: $92,109.60 $123,133.56 Court Clerk Pay currently in place used $52,692 $23,184.48 (replacing clerk who above in Assistant Court will move to Administrator With benefits: Assistant Court $69,553.44 Administrator) Relicensing Court Position does not currently $52,692 $23,184.48 Clerk exist With benefits: $69,553.44 TOTAL $86,329.98 ' This number is reached assuming that employee benefits are approximately 32% of the employee salary z The EMC Judge's current salary is $135,460.50. This salary is based on the current district court judges' annual salary of $190,120, which is reduced 25% due to the current 0.75 FTE status and then another 5% as fixed by the Washington Citizens' Commission on Salaries for Elected Officials (i.e., $190,120 x 0.75 = 142,590 x 0.95 = $135,460.50). If approved to change the EMC Judge to 1 FTE, this would result in an annual salary of $180,614 through July 1, 2022 (i.e., $190,120 x 0.95 = $180.614). On July 1, 2022, the district court judges' annual salary increases to $193,447, which would increase the EMC Judge's salary to $183,774.65. 3 This position does not currently exist. However, if the request is approved, the person who will fill this role currently receives an annual salary of $69,780. Edmonds Municipal Court Agenda Memorandum — 2 Packet Pg. 308 8.1.a Judicial Needs Estimation Throughout this memorandum and supporting documentation, the term Judicial Needs Estimation (JNE) is used. The JNE is used by courts throughout the entire State of Washington as one measure of a court's workload. The Administrative Office of the Courts (AOC) creates the JNE based on an algorithm that takes into account case filings and hearings held. AOC determines the needs for each court based on the statistics from the court's case management system called Judicial Information System (JIS). The data used to calculate the JNE is generated by the Caseloads of the Courts of Washington. However, the caseload tables used to calculate the JNE do not comprise a complete workload report. The caseload statistics do not reflect administrative activities, non -case activity, and off -bench case activity. Moreover, the JNE generated by AOC for Edmonds Municipal Court does not include search warrants or weekend jail booking reviews. Edmonds Municipal Court currently does not have sufficient staff to enter the search warrant statistics into JIS, which means that this work is not reflected in the caseload statistics and therefore not represented in the JNE. Moreover, the JNE does not reflect a presiding judge's duties. The JNE is the accepted measure of a court's caseload, even if it is not representative of a complete workload report for the reasons discussed above. The workload of the court impacts the number of staff required to serve our citizens. Realignment of Judicial Branch Organization The Role Realignment for Edmonds Municipal Court is attached as Appendix A. This document outlines the changes required to align with proper union and accounting procedures. The first page shows the current structure and highlights the problems with the way the court is currently organized. The second pages outlines how the increased funding would be used to remedy the current issues. Request for Assistant Court Administrator Edmonds Municipal Court is the only court in Snohomish County that does not currently have an Assistant Court Administrator.' Many duties that are preformed when filling in for the Court Administrator are HR related and cannot be done by a union represented position. 4 Edmonds Municipal Court's full request for an Assistant Court Administrator and the proposed job description for this position are attached to this memorandum as Appendix B. Edmonds Municipal Court Agenda Memorandum — 3 Packet Pg. 309 8.1.a In order to be in compliance with the State Auditor and Administrative Office of the Courts (AOC) recommendations, EMC needs at least two levels to audit and track financial transactions. All courts in the county have at least two exempt levels monitoring and auditing court accounting of staff and Judicial Information System entries. This work is done by exempt personnel in other courts that are in compliance with the State's recommendations. This new structure would put EMC in compliance with the State Auditor and AOC recommendations. The new positions would also create a fair labor practice of a non -represented position supervising, monitoring, and auditing the work of union positions. This Assistant Court Administrator will provide succession planning, depth, and continuity of government in emergency situations. Backfill Court Clerk and Create New Court Clerk Position The individual who will become the Assistant Court Administrator, if approved, will vacate the Lead Clerk position. EMC is requesting that this position be backfilled. This Clerks would be responsible for front counter payment processing, accounts receivable, collection payments, time pay agreements, mail payments, and online payments. EMC is also requesting to create an additional Clerk position.' Staff at EMC have been overwhelmed in their workload, resulting in overtime hours being used in 2020 and 2021. Compared to resourcing from comparable cities, EMC has three to eight fewer staff position. See Appendix D. Additionally, EMC will be creating and implementing a new driving while license suspended program. This program will greatly reduce the need for individuals to be criminally charged for failure to pay fines of traffic penalties. This program will help achieve the goals of Resolution No. 1460, which passed unanimously by the Edmonds City Council, and includes assisting eligible drivers in getting relicensed. Court Administrator Reclassification' General Rule (GR) 29' governs judicial branch operations and administration. Pursuant to GR 29, all operation and administrative duties for any business -related matter may be s The proposed job description for the Clerk positon is attached to this memorandum as Appendix C. 6 Edmonds Municipal Court's full request for a Clerk position and the proposed job description are attached to this memorandum as Appendix D. Edmonds Municipal Court's full request for Court Administrator reclassification and the proposed job description are attached to this memorandum as Appendix E. 8 GR 29 is attached to this memorandum as Appendix F. Edmonds Municipal Court Agenda Memorandum — 4 Packet Pg. 310 8.1.a delegated by the judicial officer to a Court Administrator. This includes personnel, budget administration, functions, and operations. GR 29 also provides that all duties set forth in the rule cannot be delegated to the legislative or executive branches of government. Edmonds Municipal Court (EMC) has a Court Administrator per GR 29. The Court Administrator is responsible for all functions of the court. The Court Administrator is appointed by and reports directly to the Presiding Judge. The Court Administrator is held to a comparable standard in duties, roles, knowledge, and expertise as other city department heads. This request is being made to the City Council because of the disparity between the pay grade for the Court Administrator and the work performed. The Court Administrator must have in-depth institutional knowledge and an understanding of court procedures and applicable laws. There has been a shift across the State to increase Court Administrator compensation and recognize the specialized nature of this position. A Court Administrator will be required by court rule to undergo continuing education. Because the Court Administrator must have wide-ranging knowledge and all -encompassing skills to carry out her extensive duties and responsibilities, this change is necessary to achieve equity and parity. The Court Administrator role has traditionally employed women in the role and labor market data reflects a disparity in pay relative to gender. Given the elevated duties of this position, EMC requests that the Council approve reclassifying the Court Administrator position to NR-209 to bring pay equity into alignment internally. Here is a sample of Court Administrator compensation in comparable cities: Shoreline* Low End Salary $170,119 High End SalaryCity $214,589 Kent $126,732 $198,456 Tukwila $124,608 $162,024 Lynnwood $119,743 $171,120 Mountlake Terrace* $105,849 $149,582 Marysville $104,973 $131,703 Des Moines $101,652 $124,788 Issaquah $99,867 $135,469 Kirkland $98,822 $127,536 Bothell $97,281 $124,375 Bremerton $94,200 $115,008 Edmonds (current) $93,283 $125,008 Puyallup $85,284 $109,152 9 The City of Edmonds 2021 Non Rep Annual Salary chart is attached as Appendix G. Edmonds Municipal Court Agenda Memorandum — 5 Packet Pg. 311 8.1.a * Shoreline and Mountlake Terrace contract with King and Snohomish counties. Salary shown is the Court Administrator for those counties. Change Municipal Court Judge from 0.75 FTE to 1 FTE As discussed above, the JNE generated by AOC estimates the judicial needs for EMC to be 1 FTE.10 The JNE and caseload statistics do not reflect administrative activities, non -case activity, and off -bench case activity. The JNE does not include search warrants or weekend jail booking reviews. The number of search warrants issued each year are as follows: ■ 2018 — 109 search warrants; ■ 2019 — 97 search warrants; ■ 2020 — 101 search warrants; and ■ 2021— If numbers remain consistent throughout the remainder of the year, there will be approximately 108 search warrants. EMC currently does not have sufficient staff to enter the search warrant statistics into JIS. This means that this work is not reflected in the caseload reports and therefore not represented in the JNE. If our requests for staffing are approved, EMC could work towards ensuring that search warrants are entered into JIS so that they are reflected in the future JNE. Lastly, the JNE does not reflect a presiding judge's duties. Moreover, EMC expects that a number of legislative changes, including changing possession of a controlled substance from a felony to a simple misdemeanor, will likely impact the JNE moving forward. We expect an uptick in caseload activity as we reopen following the shutdowns from the COVID-19 pandemic. Lastly, under the Washington State Supreme Court Emergency Order, which is still in effect, bench warrants for failures to appear in court may only issue upon a consideration of factors including whether a warrant is necessary for the immediate preservation of public or individual safety. Because many criminal offenses that come through EMC do not meet this factor, bench warrants have been authorized but held for administrative review. Once the Washington State Supreme Court Emergency Order is lifted, we expect approximately 350+ bench warrants to issue. The arrests that inevitably will result from effectuating these 10 Edmonds Municipal Court's full request to change the Judge from 0.75 FTE to 1 FTE and the JNE for 2019/2020 are attached to this memorandum as Appendix H. The JNE for past years is as follows: 2020 — 0.96 (COVID-related); 2019 —1.02; 2018 — 0.75; 2017 — 0.75; 2016 — 0.75; 2015 — 0.53; 2014 — 0.53. Edmonds Municipal Court Agenda Memorandum — 6 Packet Pg. 312 8.1.a warrants will also impact EMC's workload. Please feel free to reach out to myself or Uneek Maylor if you would like any additional information regarding our requests. Thank you in advance for your consideration. Edmonds Municipal Court Agenda Memorandum — 7 Packet Pg. 313 8.1.b Appendix A c 0 Cu N Cu L 0 NN0 L7� L 0 U .v r_ 3 c O E W Q X_ C 0 Q Q a U W r C d E t V r r a Packet Pg. 314 8.1.b Current Judicial Branch Organizational Chart Municipal Court Judge (Elected) .75 FTE Line Staff Lead Clerk (union) NE-9 Auditing union clerk work, creating court clerk schedule, collections, time payments reports, Trust account report, refunds, checks, NSF, daily accounting, end of month accounting, administrative backup role for user - level access in the Judicial Information System. (All auditing of accounting, even own work) Criminal Clerk (union) NE-7 Criminal Calendar clerking (pre -conviction), pre-trial motions and jury trials. All document processing and data entry for criminal calendars. Payment and customer service duties. Infraction Clerk (union) NE-7 Infraction and Parking clerking, contested and mitigation hearings, document processing and data entry for Infraction calendars. Payment and customer service duties. Jail Clerk (union) NE-7 Jail Booking clerking (pre and post -conviction hearings), arraignment clerking. All document processing and data entry for criminal and jail calendars. Payment and customer service duties. Probation Officer 1 (union) NE- 10 Probation appointments, pre- and post -conviction monitoring, review hearing appearance, therapies and jail hearing appearances, MRT group facilitator. Online payment refunds, signatory on court checking account, back up daily accounting and cashiering. Can access all financials in a management role. Probation Officer 2 (union) NE-10 Probation appointments, pre- and post -conviction monitoring, review hearing appearance, therapies and jail hearing appearances, MRT Group Facilitator. Administration Court Administrator (Exempt) NR-14 • Directs department operations to maintain effective and efficient programs; ensures compliance and accountability with Federal, State, and local regulations, policies and procedures. • Budget drafting and administration, strategic planning for Judicial Branch, grant writing, staff hiring, discipline, and termination, employee training and evaluations • Union working condition negotiations, RFP's and contracts negotiation ■ Entry and verification of all local laws and users for the Judicial Information System, • Representative for all external stakeholder communication and meetings, banking reconciliation, Record Retention Officer, Public Records Request Officer for Administrative Records per Gr • Supply purchasing and expenditures, Court website information administration and updates • Jury management record retention and payments, Trust account auditing, criminal caseload report auditing, program and statistical data recordings • Facilities management for courtroom and office changes, Administrative Policies and Procedures for court staff and the public access to court records. • District and Municipal Court Management Association Representative. • Current responsibilities shown in red indicate areas of concern for financial standards set by the Auditor. It also highlights the impropriety of union employees monitoring and auditing other union employees, which has resulted in forms of discipline. These areas of concern were raised to the previous HR Director, Finance Director and Judge in 2019 by the Court Administrator. • Areas of financial concern are outlined in the attached XLS, which was provided to the executive branch in 2019. Packet Pg. 315 8.1.b Requested Changes Judicial Branch Organizational Chart Municipal Court Judge (Elected) 1 FTE Line Staff Court Clerk Position (union) NE-7 Front customer service and all payment processing, accounts receivable transaction, collection processing, and all payment transactions including: time pay agreements, mail payments, online payments, bankruptcy processing, bail and bonds DWLS Clerk (union) NE-7 Review calendar (post -conviction) and therapeutic court clerking, UP Payment program coordinator, back up all front counter duties. Refunds, NSF, checks issued (all refiind transactions) Criminal Clerk (union) NE-7 Criminal Calendar clerking (pre -conviction), pre-trial motions and jury trials. All document processing and data entry for criminal calendars. Payment and customer service duties. Infraction Clerk (union) NE-7 Infraction and parking clerking, contested and mitigation hearings, all document processing and data entry for infraction calendars. Payment and customer service duties Jail Clerk (union) NE-7 Jail Booking clerking (pre and post -conviction hearings), warrant pick up and arraignment clerking. All document processing and data entry for criminal and jail calendars. Payment and customer service duties. Probation Officer 1 (union) NE- 10 Probation appointments, pre- and post -conviction monitoring, review hearing appearance, Therapy court and jail hearing appearances, MRT Group Facilitator. No Accounting access or processing of any kind. Probation Officer 2 (union) NE-10 Probation appointments, pre- and post -conviction monitoring, review hearing appearance, therapy court and jail hearing appearances, MRT Group Facilitator. Administration Court Administrator (Exempt) NR-20 • Directs department operations to maintain effective and efficient programs; ensures compliance and accountability with Federal, State, and local regulations, policies and procedures. • Budget drafting and administration, strategic planning for Judicial Branch, grant writing, staff hiring, discipline, and termination, employee evaluations, • Union working condition negotiations, RFP's and contracts negotiation, entry and verification of all local laws and users for the Judicial Information System, Representative for all external stakeholder communication and meetings, banking reconciliation, Record Retention Officer, Public Records Request Officer for Administrative Records per Gr, Trust account auditing, criminal caseload report auditing, program and statistical data recordings Administrative Policies and Procedures for court staff and public access to court records. District and Municipal Court Management Association Representative. (All final bank reconciliation recording and auditing of end of month periods prepared by Assistant Administrator) Assistant Court Administrator (Management) NR - 14 • Administrative access in the Judicial Information System JIS. ■ Employee training and coaching, payroll processing, supply purchasing and expenditures, Court staff schedules, courtroom calendar schedule, program and statistical data recordings, facilities management for courtroom and office changes, Jury management record retention and payments, banking and accounting reports, end - of -day training and back up, end -of -month accounting and processing. (All accounting auditing of daily transactions prepared by court staff daily) Blue indicates correct financial processing and separation of union duties from no -union staff. Packet Pg. 316 8.1.c Appendix B c 0 Cu N Cu L 0 NN0 L7� L 0 U .v r_ 3 c O E W m X_ C 0 Q Q a U W r C d E t V r r a Packet Pg. 317 8.1.c City Council Agenda Item Meeting Date: 05/11/2021 Add an Assistant Court Administrator and Court Clerk positions Staff Lead: Uneek Maylor Department: Municipal Court Preparer: Uneek Maylor Background/History Staff Recommendation Edmonds Municipal Court (EMC) currently has a Lead Court Clerk (NE-9) position. EMC requests to change that positon to an Assistant Court Administrator (NR-14) and also a backfill Court Clerk (NE-7). The cost of change would be $79,771 annually. Narrative EMC traditionally had a Lead Court Clerk (NE-9) position fill in for the Court Administrator when necessary. The Lead Court Clerk also supervised staff and operations on a daily basis at the lowest level The Lead Court Clerk trained, monitored, and audited staff work. The Lead Court Clerk position is also a union positon. The court is requesting for a non -represented positon to be auditing staff work, supervising staff, and filling in for the Court Administrator. Many duties that are preformed when filling in for the Court Administrator are HR related and cannot be done by a union represented position. In order to be in compliance with the State Auditor and Administrative Office of the Courts (AOC) recommendations, EMC needs at least two levels to audit and track financial transactions. All courts in the county have at least two exempt levels monitoring and auditing court accounting of staff and Judicial Information System entries. The Lead Court Clerk duties currently include all accounting, collections, auditing, and end of month process. This work is done by exempt personnel in other courts that are in compliance with the State's recommendations. This new structure would put EMC in compliance with the State Auditor and AOC recommendations. The new positions would also create a fair labor practice of a non -represented position supervising, monitoring, and auditing the work of union positions. The duties listed in the Assistant Court Administrator job description are in line with other Assistant Director duties for the City of Edmonds. The requested paygrade is comparable to those in the courts in Snohomish County and that of other Assistant Directors for the City of Edmonds. Attachments: Assistant Judicial Branch Director Job Description Packet Pg. 318 8.1.c City of EDMONDS Washington Assistant Court Administrator Department: Court Pay Grade: NR-14 Bargaining Unit: Non -Represented FLSA Status: Exempt Revised Date: 05/11/2021 Reports To: Court Administrator FTE Equivalent: 1 oV E041 POSITION PURPOSE: Under the direction of the Court Administrator, oversees Edmonds Municipal Courts goals, policies, procedures, and objectives that guide the daily activities. Supervises, manages and evaluates work of assigned personnel. Manages, oversees and audits the Judicial Information System case data during daily operations. Manages and oversees and audits financial reporting, payroll, accounts payable, accounts receivable, Judicial Information System accounting and collections. Acts in the capacity as Court Administrator in the Court Administrator's absence. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The Following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Supervises the daily non judicial operations of the court; advise, assist and evaluates subordinates as necessary; provides training to employees; participates in the selection, hiring; verifies timesheets, maintains vacation, sick leave, overtime and comp time records. • Provides constructive feedback; reviews and evaluates work and makes effective suggestions and recommendations. Provides advice and counsel to staff, develops or assists with developmental work plans for staff; makes recommendations and/or implements corrective actions, discipline and termination procedures as appropriate/necessary or as directed. ■ Manages support staff functions, procedures and manuals for compliance with relevant laws and regulations; Implements the developed procedural and policy changes from the Court Administrator to increase the efficiency of the office; monitors existing procedures in response to law and regulation changes and takes action to correct any deficiencies. • Implements approved court goals, policy statements, operating plans, methods and procedures for improvement; prepares resource requests; management reports and conduct staff meetings • Represents the court in a leadership role on all appropriate committees or meetings with internal and external agencies and departments. • Supervises, monitors and reviews the caseflow, records management, juror utilization and facilities. • Supervises, monitors and reviews the timely collection and disbursement of all fines and court fees in conformance with state statutes. • Identifies the necessary purchase of supplies and equipment for the court and arranges appropriate maintenance services for the repair of facilities and equipment. Click or tap here to enter text. Last Reviewed: Click or tap to enter a date. Last Revised: Click or tap to enter a date Packet Pg. 319 8.1.c 2 of 4 JOB DESCRIPTION Click or tap here to enter text. ■ Maintains necessary records, including personnel; compiles statistical data and prepares required reports as assigned. • Supervises the processing and docketing of legal documents filed in the court and the issuance of documents including warrants, summons and commitments orders. ■ Supervises the providing of written and verbal technical information to the public; personally answers unique questions that subordinates cannot answer; receives and resolves complaints and problems from the public, other county departments and outside agencies. • Provides back up of all accounts payable, accounts receivable, payroll and all fiscal operations of the court. • Supervises monitors and reviews the security and integrity of all criminal records and file flow management; including the intake, retrieval, retention, and destruction of criminal records in accordance with state archival schedules and state retention guidelines. Provides quality control for all case related data that is entered on behalf of the court. • Maintains necessary records, including personnel; compiles statistical data and prepares required personnel reports as assigned. Develops, implements, interprets and administers personnel guidelines and policies; monitors compliance with office personnel guidelines, policies, labor agreements, county policy and state and federal law, monitors and reviews the maintenance of personnel, leave requests and other human resource matters. • Prepares, maintains, supervises the preparation and maintenance of reports and records of the court's work performance and production; evaluates operations and initiates changes as necessary; develops and recommends operational policies and procedures as necessary. • Monitors expenditures and identifies needs; reviews and approves reports, purchases, and payments according to established policies and practices; and makes recommendations and forecasts for future funds needed for staffing, equipment, materials, and supplies. • Prepares, writes and administers various public communication on behalf of the court. Effective oral and written communication principles and practices to include public relations and public speaking. Required Knowledge of: • Complete knowledge of the Judicial Information System (JIS/DISCIS) • Principles and practices of public and court administration ■ Principles of management and supervision • Washington Court Rules and federal, state, and local laws, rules and regulations • Legal terms as applicable to clerical and courtroom work • Understanding of court -related codes, laws and procedures • Principles and practices of courts of limited jurisdiction, social service delivery, and court proceedings • Principles and practices of personnel administration including federal, state, and county laws, rules and regulations ■ Labor law and its application • Planning and program development • Standard office practices and procedures Required Skill in: • Ability to maintain confidentiality and tact in dealing with the public and coworkers. • Ability to organize and supervise personnel engaged in work requiring accuracy and attention to detail. • Ability to communicate effectively both orally and in writing. Click or tap here to enter text Last Reviewed: Click or tap to enter a date. Last Revised: Click or tap to enter a date. Packet Pg. 320 8.1.c 3 of 4 JOB DESCRIPTION Click or tap here to enter text. ■ Meeting deadlines, working with multiple projects and overseeing, verifying, and validating the work of others, including those in other departments. • Identifying and reporting discrepancies. • Manage multiple projects and components concurrently, efficiently and accurately • Gather and evaluate data and make recommendations • Determine resource requirements ■ Utilized standard office equipment, computer applications and the internet • Work independently with a minimum of supervision • Communicate effective both orally and in writing and graphically • Make presentations and facilitate group communication • Formulate recommendations and solutions to court needs • Exercise independent and appropriate decisions making skills • Manage organizational change • Demonstrate mediation, negotiation and conflict resolution skills • Work with diverse interest groups in a complex organization • Appreciate the role of the judicial branch in relation to the other branches of government • Make decisions within scope of assigned authority MINIMUM QUALIFICATIONS: Education and Experience: Five (5) years related work experience of which two (2) years must have been in a supervisory capacity; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. WORKING CONDITIONS: Environment: • Office environment. • Constant interruptions Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person or on the phone. ■ Operating a computer keyboard or other office equipment. • Reading and understanding a variety of materials. • Sitting or otherwise remaining stationary for extended periods of time. • Bending at the waist, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks Hazards: • Contact with dissatisfied or upset individuals. Incumbent Signature: Click or tap here to enter text Date: Last Reviewed: Click or tap to enter a date. Last Revised: Click or tap to enter a date. Packet Pg. 321 8.1.c 4 of 4 JOB DESCRIPTION Click or tap here to enter text. Department Head: Click or tap here to enter text. Date: Last Reviewed: Click or tap to enter a date Last Revised: Click or tap to enter a date. Packet Pg. 322 8.1.d Appendix C c 0 Cu N Cu L 0 N0 L7� L 0 U .v r_ 3 c O E W U x c 0 a a a U W r C d E t V r r a Packet Pg. 323 8.1.d City of EDMONDS Washington COURT CLERK Department: Municipal Court Pay Grade: NE-7 Bargaining Unit: SEW FLSA Status: Non Exempt Revised Date: October 2012 Reports To: Court Administrator POSITION PURPOSE: Under general supervision, performs a wide variety of legal and clerical duties in support of the Municipal Court; communicates information to the public regarding the judicial systems; processes and documents court cases from date of filing to final disposition; assists the Judge during legal proceedings and establishes positive working relationship with attorneys, law enforcements agencies and other government entities. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive fist of all duties performed by all employees in this classirication, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Prepares and processes all assigned court work in a timely manner ensuring accuracy and completeness of information and attending to deadlines and/or specified timelines. Assigns cases to docket and enters the case data into case management system. • Ensures court rules and procedures are followed as cases are processed and sets schedules, arraignments, hearings and trials. • Prepares and mails out documents such as notices and final orders. • Tracks cases to ensure compliance with case type and sentencing requirements and follows through with necessary steps including: orders to show cause, bench warrants, pleadings, and rule extensions. • Maintains warrant control, issues, recalls, processes, and purges warrants. Coordinates with law enforcement agencies regarding warrant status and the recovery of original warrants in order to protect defendants within multiple jurisdictions against potential false arrest. Processes closing of cases when appropriate. • Receipts and distributes all incoming monies and balances and reconciles daily cash receipts and files receipt of fees into appropriate case file. • Reviews various reports and issues failure to appear notices and other related notices. • Refers recall cases to collections, writes off amounts past statute and waives balances for parking early payments; processes letters to Judge regarding cases in collections and mails responses. • Performs duties mandated by domestic Violence Legislation under the Revised Code of Washington (RCW) and Washington State Rules of Court which includes set hearings within 24 hours, prepares certified No -Contact Orders; ensures order is accurate and signed by defendant. ■ Delivers and/or provides a certified copy of order to law enforcement, SNO COM and the victim; enters order correctly into JIS computer system; notifies the Domestic Violence Advocate of any potential hearings regarding the order. ■ Provides general information and customer assistance at the counter or via telephone to attorneys, law enforcement, other judicial agencies, reporters, defendants and the general public. Court Clerk October 2012 Packet Pg. 324 8.1.d JOB DESCRIPTION Court Clerk • Addresses concerns and questions for all who come to the front counter and assists defendants in navigating through the legal process. ■ Reviews the defendant's case financial history for reconciliation to sentencing penalty. • Maintains and files documents into case files; copies, faxes, date stamps and files documents. ■ May prepare exhibits and hard copy case files. • Processes and distributes mail. • Files case documents in appropriate file destination and enters into case management system; provides backup to other court personnel as needed or directed. • Researches files for case status data and provides accurate information. ■ Sets assigned calendars and ensures judicial calendars are maintained. • Completes all phases of juror notification including: preparing, mailing and processing replies to juror questionnaires. • Readies juror pool and monitors jurors on the day of the trial; sets up and prepares courtroom for hearings including computer and recording equipment set-up and assembling calendars for all parties to ensure files are available for the Judge. • Researches and processes public records requests. • Cross trains in other court services areas as assigned and may serve in other related capacities in support of court services; coordinates and schedules meetings. • Communicates with various outside agencies by phone or mail including: Lynnwood Jail, Snohomish County Jail, DUI victims' panel and other agencies. • Performs general filing duties including criminal and infraction files and miscellaneous paperwork developed during court proceedings. • Reviews jail rosters and refer cases to the Judge for review and docket decision. • Assists with other miscellaneous duties such as assisting with and executing passports. Orders and monitors office supplies; drafts and mails letters to defendants, audits citations/tickets and drafts explanatory documents for defendants. Required Knowledge of: • Operational characteristics, services, and activities of municipal court systems, including accounting principles and practices related to work assigned. • Mathematical knowledge sufficient to operate cash drawer and make calculations and process transactions. • Filing systems and coding methods including: alphabetical, numeric, indexing methods, etc. • Principles and practices of court proceedings, judicial process and associated forms. ■ Legal forms, documents and terminology including: court dockets, driving abstracts and defendant case history. • Principles and processes for providing customer services including needs assessment techniques, quality service and customer satisfaction techniques. ■ City policies and procedures, office organization, practices, correspondence and record keeping systems. • Effective communication principles and practices including oral and written communication as well as public relations and customer service. • Modern office procedures, methods, and equipment including computers and computer applications such as: word processing, spreadsheets, and statistical databases. • Methods and techniques of proper phone etiquette. • English usage, spelling, grammar and punctuation. • Principles of business letter writing. Court Clerk October 2012 Packet Pg. 325 8.1.d JOB DESCRIPTION Court Clerk Required Skill in: • Reading and comprehending court legal mandates, codes, regulations, procedures and instructions. • Performing data entry accurately and efficiently. • Making decisions in accordance with precedents and regulations and to apply them to work situations. • Recording court proceedings, setting a variety of hearing dates and performing other duties in the courtroom. • Preparing courtroom calendars and the equipment necessary to comply with court rules. • Public relations and customer service and ability to work with difficult clients. • Performing general office/clerical tasks. • Interpreting and implementing rules, regulations, policies and procedures related to court proceedings and judicial process. • Comprehending legal terminology and court/judicial proceedings. • Typing and entering data at a speed necessary for successful job performance. • Compiling and preparing required reports. • Communicating effectively verbally and in writing, including public relations and customer service. • Establishing and maintaining effective working relationships with employees, other agencies, and the public, including meeting and dealing tactfully with the public. Utilizing personal computer software programs and other relevant software affecting assigned work and in compiling and preparing spreadsheets. MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma/GED Certification and three years of experience performing broad office clerical, data processing, records maintenance, and/or customer service counter work that includes heavy customer service, reviewing and tracking a variety of legal documents, preparing reports and calendars, and receiving and processing fees; preferably in a court or legal setting. OR an equivalent combination of education, training and experience. Required Licenses or Certifications: Some positions may be required to possess or obtain a US Department of State Passport Certification within 3 months after hire_ Must be able to successfully complete and pass background check. WORKING CONDITIONS: Environment: • Office and courtroom environment. • Constant interruptions. Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person and on the telephone • Operating a computer keyboard or other office equipment. • Reading and understanding a variety of materials. Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. ■ Sifting or otherwise remaining in a stationary position for extended periods of time. • Lifting/carrying or otherwise moving or transporting up to 101bs. Hazards: Court Clerk October 2012 Packet Pg. 326 8.1.d JOB DESCRIPTION Court Clerk Contact with dissatisfied or potentially abusive individuals. Possible exposure to communicable diseases and illness from defendants and others in the courtroom, and court office. Incumbent Signature: Department Head: Court Clerk Date: Date: October 2012 Packet Pg. 327 8.1.e Appendix D c 0 Cu N Cu L 0 N0 L7� L 0 U .v r_ 3 c O E W 0 X_ C 0 Q Q a U W r C d E t V r r a Packet Pg. 328 8.1.e City Council Agenda Item Meeting Date: 05/11/2021 Add Court Clerk position Staff Lead: Uneek Maylor Department: Municipal Court Preparer: Uneek Maylor Background/History Staff Recommendation Edmonds Municipal Court (EMC) requests an additional Court Clerk (NE-7) position to accommodate the Driving While License Suspended (DWLS) Relicensing Program and current court clerking needs. The cost of this change would be $52,692 annually. Narrative EMC will be creating and implementing a new DWLS Relicensing Program. This program will greatly reduce the need for individuals to be criminally charged for failure to pay fines of traffic penalties. This program will help achieve the goals of Resolution No.1460, which passed unanimously by the Edmonds City Council, and includes assisting eligible drivers in getting relicensed. The current workload of EMC does not allow for any additional work based on current staffing levels, which is seven staff total. There are four other municipal courts with the same Judicial Need Estimation (JNE) of 1 FTE Judge. These municipal courts have nearly double EMC's staffing level. The municipal courts with the JNE of 1 FTE Judge for the state are: Lakewood Municipal Court Olympia Municipal Court Puyallup Municipal Court Renton Municipal Court Edmonds municipal Court 1 FTE Judge —10 Total Staff 1 FTE Judge —15 Total Staff 1 FTE Judge —13 Total Staff 1 FTE Judge —15 Total Staff 1 FTE Judge — 7 Tota I Staff With EMC's current level of staff, some basic functions are not preformed when staff are sick or on vacation. These basic functions are handled by the Court Administrator on nights and weekends. For EMC to also create and implement a DWLS Relicensing Program, another Court Clerk position is necessary. Attachments: Court Clerk Job Description 2019 Judicial needs estimator from AOC 2020 Judicial needs estimator from AOC with Covid reduction of cases Packet Pg. 329 8.1.e City of EDMONDS Washington COURT CLERK Department: Municipal Court Pay Grade: NE-7 Bargaining Unit: SEIU FLSA Status: Non Exempt Revised Date: October 2012 Reports To: Court Administrator POSITION PURPOSE: Under general supervision, performs a wide variety of legal and clerical duties in support of the Municipal Court; communicates information to the public regarding the judicial systems; processes and documents court cases from date of filing to final disposition; assists the Judge during legal proceedings and establishes positive working relationship with attorneys, law enforcements agencies and other government entities. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. Prepares and processes all assigned court work in a timely manner ensuring accuracy and completeness of information and attending to deadlines and/or specified timelines. • Assigns cases to docket and enters the case data into case management system. Ensures court rules and procedures are followed as cases are processed and sets schedules, arraignments, hearings and trials. • Prepares and mails out documents such as notices and final orders. ■ Tracks cases to ensure compliance with case type and sentencing requirements and follows through with necessary steps including: orders to show cause, bench warrants, pleadings, and rule extensions. • Maintains warrant control, issues, recalls, processes, and purges warrants. • Coordinates with law enforcement agencies regarding warrant status and the recovery of original warrants in order to protect defendants within multiple jurisdictions against potential false arrest. • Processes closing of cases when appropriate. • Receipts and distributes all incoming monies and balances and reconciles daily cash receipts and files receipt of fees into appropriate case file. • Reviews various reports and issues failure to appear notices and other related notices. • Refers recall cases to collections, writes off amounts past statute and waives balances for parking early payments; processes letters to Judge regarding cases in collections and mails responses. • Performs duties mandated by domestic Violence Legislation under the Revised Code of Washington (RCW) and Washington State Rules of Court which includes set hearings within 24 hours, prepares certified No -Contact Orders; ensures order is accurate and signed by defendant. • Delivers and/or provides a certified copy of order to law enforcement, SNO COM and the victim; enters order correctly into JIS computer system; notifies the Domestic Violence Advocate of any potential hearings regarding the order. • Provides general information and customer assistance at the counter or via telephone to attorneys, law enforcement, other judicial agencies, reporters, defendants and the general public. Court Clerk October 2012 Packet Pg. 330 8.1.e JOB DESCRIPTION Court Clerk • Addresses concerns and questions for all who come to the front counter and assists defendants in navigating through the legal process. • Reviews the defendant's case financial history for reconciliation to sentencing penalty. • Maintains and files documents into case files; copies, faxes, date stamps and files documents. • May prepare exhibits and hard copy case files. • Processes and distributes mail. ■ Files case documents in appropriate file destination and enters into case management system; provides backup to other court personnel as needed or directed. • Researches files for case status data and provides accurate information. • Sets assigned calendars and ensures judicial calendars are maintained. ■ Completes all phases of juror notification including: preparing, mailing and processing replies to juror questionnaires. Readies juror pool and monitors jurors on the day of the trial; sets up and prepares courtroom for hearings including computer and recording equipment set-up and assembling calendars for all parties to ensure files are available for the Judge. • Researches and processes public records requests. • Cross trains in other court services areas as assigned and may serve in other related capacities in support of court services; coordinates and schedules meetings. p Communicates with various outside agencies by phone or mail including: Lynnwood Jail, Snohomish County Jail, DUI victims' panel and other agencies. Performs general filing duties including criminal and infraction files and miscellaneous paperwork developed during court proceedings. • Reviews jail rosters and refer cases to the Judge for review and docket decision. • Assists with other miscellaneous duties such as assisting with and executing passports. • Orders and monitors office supplies; drafts and mails letters to defendants, audits citations/tickets and drafts explanatory documents for defendants. Required Knowledge of: • Operational characteristics, services, and activities of municipal court systems, including accounting principles and practices related to work assigned. • Mathematical knowledge sufficient to operate cash drawer and make calculations and process transactions. ■ Filing systems and coding methods including: alphabetical, numeric, indexing methods, etc. Principles and practices of court proceedings, judicial process and associated forms. • Legal forms, documents and terminology including: court dockets, driving abstracts and defendant case history. • Principles and processes for providing customer services including needs assessment techniques, quality service and customer satisfaction techniques. City policies and procedures, office organization, practices, correspondence and record keeping systems. ■ Effective communication principles and practices including oral and written communication as well as public relations and customer service. • Modern office procedures, methods, and equipment including computers and computer applications such as: word processing, spreadsheets, and statistical databases. • Methods and techniques of proper phone etiquette. • English usage, spelling, grammar and punctuation. • Principles of business letter writing. Court Clerk October 2012 Packet Pg. 331 8.1.e JOB DESCRIPTION Court Clerk Required Skill in: • Reading and comprehending court legal mandates, codes, regulations, procedures and instructions. • Performing data entry accurately and efficiently. Making decisions in accordance with precedents and regulations and to apply them to work situations. Recording court proceedings, setting a variety of hearing dates and performing other duties in the courtroom. • Preparing courtroom calendars and the equipment necessary to comply with court rules. • Public relations and customer service and ability to work with difficult clients. • Performing general office/clerical tasks. Interpreting and implementing rules, regulations, policies and procedures related to court proceedings and judicial process. • Comprehending legal terminology and court/judicial proceedings. ■ Typing and entering data at a speed necessary for successful job performance. Compiling and preparing required reports. Communicating effectively verbally and in writing, including public relations and customer service. • Establishing and maintaining effective working relationships with employees, other agencies, and the public, including meeting and dealing tactfully with the public. • Utilizing personal computer software programs and other relevant software affecting assigned work and in compiling and preparing spreadsheets. MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma/GED Certification and three years of experience performing broad office clerical, data processing, records maintenance, and/or customer service counter work that includes heavy customer service, reviewing and tracking a variety of legal documents, preparing reports and calendars, and receiving and processing fees; preferably in a court or legal setting; OR an equivalent combination of education, training and experience. Required Licenses or Certifications: Some positions may be required to possess or obtain a US Department of State Passport Certification within 3 months after hire. Must be able to successfully complete and pass background check. WORKING CONDITIONS: Environment: • Office and courtroom environment. • Constant interruptions. Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person and on the telephone ■ Operating a computer keyboard or other office equipment. • Reading and understanding a variety of materials. • Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. • Sitting or otherwise remaining in a stationary position for extended periods of time. Lifting/carrying or otherwise moving or transporting up to 101bs. Hazards: Court Clerk October 2012 Packet Pg. 332 8.1.e JOB DESCRIPTION Court Clerk Contact with dissatisfied or potentially abusive individuals. Possible exposure to communicable diseases and illness from defendants and others in the courtroom, and court office. Incumbent Signature: Department Head: Court Clerk Date: Date: October 2012 Packet Pg. 333 8.1.f Appendix E r a Packet Pg. 334 8.1.f City Council Agenda Item Meeting Date: 07/20/2021 Change Court Administrator pay grade to NR-20 Staff Lead: Judge Whitney Rivera Department: Municipal Court Preparer: Judge Whitney Rivera Background/History General Rule (GR) 29 governs judicial branch operations and administration. Pursuant to GR 29, all operation and administrative duties for any business -related matter may be delegated by the judicial officer to a Court Administrator. This includes personnel, budget administration, functions, and operations. GR 29 also provides that all duties set forth in the rule cannot be delegated to the legislative or executive branches of government. GR 29 states that the Board of Judicial Administration shall establish a model job description for the Court Administrator position. The model job description designates the knowledge, skills, and abilities required for this position. The model job description provides guidance to the Presiding Judge when hiring a Court Administrator. Edmonds Municipal Court (EMC) has a Court Administrator per GR 29. The Court Administrator is responsible for all functions of the court. The Court Administrator is appointed by and reports directly to the Presiding Judge. The Court Administrator is held to a comparable standard in duties, roles, knowledge, and expertise as other city department heads. This request is being made to the City Council because of the disparity between the pay grade for the Court Administrator and other city department heads. The Court Administrator's pay grade is lower than those in management in other city departments. The Court Administrator is currently placed at a supervisor level in terms of vacation benefits. Because the Court Administrator must have wide-ranging knowledge and all -encompassing skills to carry out her extensive duties and responsibilities, this change is necessary to achieve equity and parity. Staff Recommendation The Court Administrator is currently at the pay grade of NR-14. EMC requests that the Court Administrator position be changed to grade of NR-20. The cost of change would be $22,164 annually. EMC also asks to change the job description for the Court Administrator to the model job description, which was formally updated by the District and Municipal Court Management Association and adopted Packet Pg. 335 8.1.f by the District and Municipal Court Judicial Association in 2021. EMC also proposes that the vacation rate change to the level of a department head. Narrative The State of Washington, through the District and Municipal Court Management Association, has drafted and proposed a new model Court Administrator job description for use by all courts. The newly drafted model job description was created in conjunction with Administrative Rules for Courts of Limited Jurisdiction (ARU)14. ARU 14 is a new proposed court rule that requires continuing education hours for Court Administrators because they are responsible for all systems and compliance with local and state laws that apply to the courts, which are constantly changing. The model job description and proposed rule is attached to this packet. Attachments: State of Washington DMCMA Court Administrator Job Description — drafted 2021 (pending adoption) Model state court rule ARU 14 — drafted 2021 (pending adoption) GR 29 Packet Pg. 336 8.1.f MODEL COURT ADMINISTRATOR JOB DESCRIPTION Nature of Work The Court Administrator serves as the Court Executive Officer (CEO) for the Court. The Court Administrator works under the direction and supervision of the Presiding Judge in accordance with General Rule 29 and all applicable state laws. This position assumes full responsibility for the planning, directing, implementation, and management of all the non -judicial, day-to-day operations of the court, including court services for contracting cities. The Court Administrator develops and implements policies and procedures, the court budget, oversees personnel management and development, accounting, case -flow management, oversight of projects, grants, contracts, establish and maintaining the court's continuity of operations plan, and other responsibilities as required. This position will provide leadership, strategic vision including but not limited to developing short and long-term goals for effective court services. Essential Functions • Assumes full management responsibility for Court operations: Plans, directs, implements, and manages all non - judicial functions for the daily operation of the District/Municipal Court. • Plans, directs and coordinates the work plan for all court divisions. • Informs, updates and advises the presiding judge of financial conditions, program progress and identifies opportunities for improvement and implements as appropriate. • Collaborates with the presiding judge to develop strategic plans and projects and directs and oversees the implementation of plans to ensure adherence to Washington State's judicial standards, regulations, and statutes. + Consult with the presiding judge on short and long-range planning and staff projections to update, maintain, and implement court policies, procedures, and rules appropriately. • Conducts the planning and management for the changing physical needs of the court including space design, utilization, and maintenance. + Oversee the maintenance, retention, and disclosure of records and documents in accordance with applicable rules, laws, and regulations. + Work with the Washington State Administrative Office of the Courts (ACC) on determining best practices. Provide recommendations to the presidingjudge regarding implementing best practices. • Attends and participates at county/city council and other board or committee meetings as directed. • Establishes and maintains cooperative, effective working relationships with the other branches of government, co-workers, other county/city employees, and members of the public. • Establishes and maintains effective working relationships with judges, attorneys, elected and appointed officials, law enforcement, probation agencies, correctional institutes, and various governmental agencies. ■ Establishes and implements guidelines and procedures. Formulates and recommends organizational changes for improving the operation of the court. ■ Monitors local court rules, municipal ordinances, county ordinances, and state laws including any changes that affect court operations or case management. • Identifies new information technology for the improvement of case management; manage procurement and ensures effective implementation. • Works closely with IT Division to determine technology needs, convey requirements and coordinate implementation. • Manage the installation and support of audio/video, computer and specialized court -related hardware and software. + Manage the support of various web conferencing tools such as Zoom, YouTube and Go to Meeting, etc. • Coordinates judicial schedules including pro tern judges and court calendars. ■ Oversees the jury management program by generating, processing and analyzing jury data reports including juror summons and qualification forms. + Manages the court case flow and records, including the preparation of required reports. Packet Pg. 337 8.1.f • During legislative sessions, keeps abreast of the effect of proposed legislation and the impacts that may affect the Courts of Limited Jurisdiction. + Overseas security measures and issues affecting court operations. ■ Trains and informs staff on any new court procedures on the case management system or new legislative updates. • Coordinates with correctional agencies to facilitate appearances in virtual or telephonic court proceedings. • Coordinates physical transport of inmates with correctional agencies . ■ Research, evaluate, and propose jail alternatives to confinement. • Acts as the court liaison between the sheriff's office/police department(s), prosecutor and public defender regarding jail issues. • Directs website content and updates. • Participates in continuing education and development in the court business areas identified by the National Association for Court Management (NACM) as core competencies. ■ Participates in continuing education and development related to leadership and management. • Manages interlocal agreements to provide court services with contracting jurisdictions. g r • Coordinates with the contracting city manager, sheriff/police department, and Finance Department. N • Prepares monthly caseload reporting and billing for court services for contracting cities. • Oversees grant management activities. ■ Coordinate cost allocation development in accordance with federal and state rules. ■ Oversees the development and administration of the court budget; approves the forecast of funds needed for staffing, equipment, materials and supplies; approves expenditures and implements budgetary adjustments as 3 0 appropriate. U • Responsible for all financial functions of the court including payroll, accounts payable, accounts receivable, cash 0. handling, purchasing, and audits. • Supervise data collection for the preparation of financial reports. • Assist with internal and external county/city audits forthe court. 2 • Implements, coordinates and oversees specialty court(s) ensuring compliance with federal, state, or local regulations. 0 ■ Stays current with benchmarks, best practices, and empirical evidence to assist the specialty court team and maximize participant's success. w • Monitors Memorandums of Understanding and professional contracts for specialty court(s). w • Manages and supervises court personnel including but not limited to interviewing, hiring, and training 25 employees; planning, assigning, and directing work; addressing complaints and disputes; resolving problems; maintaining personnel files as needed; appraising performance; recommending promotions and disciplinary actions; a implementing organizational changes; approving and scheduling leave time; and recommending terminations as Q appropriate. 2 + Serves as the official spokesperson of court management at the bargaining table; must be able to handle stress w and intense discussion of ideas. c • Consults with the Presiding Judge in the administration of recently -agreed upon memoranda of understanding E (MOUs). U ■ Reviews and develops responses to grievances appealed to the court executive officer, presidingjudge, or r Q executive committee. ■ Carry out supervisory responsibilities in accordance with the county/city policies and applicable federal, state, and local laws. ■ Represents the court as an independent branch of government with local and state legislative and executive branches. • Ensures appropriate and timely research, analysis, and responses to citizen inquiries or complaints whether received directly or at county/city council meetings. ■ Prepares council agenda bills and related papers. ■ Presents issues and recommendations on major issues requiring policy direction. • Oversees the Emergency Management for the court including attending city/county emergency management briefings to exchange information. Packet Pg. 338 8.1.f + Stocks and maintains disaster preparedness -related supplies and equipment. ■ Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned. • Coordinates development of court and site -specific emergency plans, policies and procedures, including building evacuation plans, Continuity Of Operations Plans and emergency response plans. + Coordinates programs with all court divisions and other agencies concerned with emergency management including but not limited to other courts of limited jurisdiction, AOC and courts outside of the state of Washington. Assures conformity of court emergency management programs with federal and state requirements. • Coordinates the court's disaster cost recovery efforts during proclaimed emergencies. + Redesigns and improves forms and public notices; and coordinates publication and dissemination of such materials; responds to verbal and written public inquiries ■ Reports for scheduled work with regular, reliable, and punctual attendance. • Performs other duties as assigned, including but not limited to being assigned to work in other functional areas to cover absences or relief, equalize peak work periods, or balance the workload. Necessary Knowledge, Skills, and Abilities • General Rule 29 (GR29). ■ Nationally developed trial court performance standards. ■ Knowledge of Washington State criminal code. • Knowledge of legal procedure in courts of limited jurisdiction. ■ Thorough knowledge of criminal, traffic, and infraction procedures with the AS system. ■ Thorough knowledge of principles of administration, planning, supervision and organization, and effective supervisory and office management techniques. • Ability to set office and clerical priorities, prioritizing work projects. ■ Ability to guide, direct, schedule, and motivate subordinate employees. • Ability to identify needs, develop long-range plans and evaluate outcomes. + Accurately and efficiently conduct and direct numerous bookkeeping, record keeping, and scheduling procedures simultaneously. • Ability to deal with the public with poise and tact in sometimes stressful situations. • Ability to anticipate challenges and creatively formulate action plans to meet needs. + Ability to develop and implement new and improved methods as approved by supervisors. ■ Ability to establish and maintain effective working relations with employees and members of the public. ■ Strong organizational skills, with effective management and team -building skills. • Ability to work independently under pressure, being flexible, enthusiastic, and self-starting in work assigned. ■ Ability to read, interpret and follow rules, regulations, policies, and procedures. ■ Ability to communicate effectively both orally and in writing using high-level grammar, spelling, and composition. • Ability to recognize and correct safety and health hazards. + Ability to operate various office equipment, including telephone, computer, calculator, postage meter, facsimile, and copy machine. ■ Ability to type accurately at 50 words per minute. ■ Ability to perform the full range of court clerk duties. Education and Experience Requirements • Bachelor's degree or five (5) years of progressively responsible management experience in a court or legal environment including experience in budget administration and personnel supervision. ■ Certified Court Manager (CCM) Certification will be considered the equivalent of two years' experience in management in the justice system. Combination of a Certified Court Executive (CCE) Certification and (CCM) will be equivalent of four years' experience in management in the justice system. Packet Pg. 339 8.1.f ■ Three (3) or more years of significant executive level supervisory responsibilities, and experience working with elected officials and department directors highly desired. Special Requirements • Possession of and the ability to maintain throughout employment a valid Washington State Driver's License with a good driving record. ■ Successful completion of a pre -employment background and criminal history check. • May be required to complete FEMA (NIMS) courses as Emergency Management ■ Must have or obtain a National Center for State Courts (NCSC) Certified Court Manager certification within six years of hire. Working Conditions and Physical Abilities ■ Work is performed primarily in office and courtroom settings. Frequent exposure to individuals who may be distraught, violent, or abusive. Hand -eye coordination and fine manipulation skills are necessary to operate computers and a variety of office machinery. The position also requires the ability to speak and hear to exchange information, the ability to sit for extended periods, and the ability to bend and stretch to retrieve and maintain files and records. ■ The county/city is committed to hiring a diverse workforce and all qualified applicants, including all ethnic backgrounds and persons with disabilities, are encouraged to apply. The county/city is an Equal Opportunity Employer and does not unlawfully discriminate based on race, sex, age, color, religion, national origin, marital status, sexual orientation, veteran status, disability status, or any other basis prohibited by federal, state, or local law. • In accordance with the Americans with Disabilities Act, an employer is obligated to make a reasonable accommodation only to the known limitations of an otherwise qualified individual with a disability. In general, it is the responsibility of the applicant or employee with a disability to inform the employer that an accommodation is needed to participate in the application process, to perform essential job functions, or to receive equal benefits and privileges of employment. General Information ■ The statements contained herein reflect general details as necessary to describe the principal functions forthis job classification, the level of knowledge and skill typically required, and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. ■ The physical abilities described above are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • The provisions of this job description do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Updated 4/15/21. Packet Pg. 340 8.1.g Appendix F Q Packet Pg. 341 8.1.g GR 29 PRESIDING JUDGE IN SUPERIOR COURT DISTRICT AND LIMITED JURISDICTION COURT DISTRICT (a) Election, Term, Vacancies, Removal and Selection Criteria --Multiple Judge Courts. (1) Election. Each superior court district and each limited jurisdiction court district (including municipalities operating municipal courts) having more than one judge shall establish a procedure, by local court rule, for election, by the judges of the district, of a Presiding Judge, who shall supervise the judicial business of the district. In the same manner, the judges shall elect an Assistant Presiding Judge of the district who shall serve as Acting Presiding Judge during the absence or upon the request of the Presiding Judge and who shall perform such further duties as the Presiding Judge, the Executive Committee, if any, or the majority of the judges shall direct. If the judges of a district fail or refuse to elect a Presiding Judge, the Supreme Court shall appoint the Presiding Judge and Assistant Presiding Judge. (2) Term. The Presiding Judge shall be elected for a term of not less than two years, subject to reelection. The term of the Presiding Judge shall commence on January 1 of the year in which the Presiding Judge's term begins. (3) Vacancies. Interim vacancies of the office of Presiding Judge or Acting Presiding Judge shall be filled as provided in the local court rule in (a)(1). (4) Removal. The Presiding Judge may be removed by a majority vote of the judges of the district unless otherwise provided by local court rule. (5) Selection Criteria. Selection of a Presiding Judge should be based on the judge's 1) management and administrative ability, 2) interest in serving in the position, 3) experience and familiarity with a variety of trial court assignments, and 4) ability to motivate and educate other judicial officers and court personnel. A Presiding Judge must have at least four years of experience as a judge, unless this requirement is waived by a majority vote of the judges of the court. Commentary It is the view of the committee that the selection and duties of a presiding judge should be enumerated in a court rule rather than in a statute. It is also our view that one rule should apply to all levels of court and include single judge courts. Therefore, the rule should be a GR (General Rule). The proposed rule addresses the process of selection/removal of a presiding judge and an executive committee. It was the intent of the committee to provide some flexibility to local courts wherein they could establish, by local rule, a removal process. Additionally, by delineating the selection criteria for the presiding judge, the committee intends that a rotational system of selecting a presiding judge is not advisable. (b) Selection and Term --Single Judge Courts. In court districts or municipalities having only one judge, that judge shall serve as the Presiding Judge for the judge's term of office. (c) Notification of Chief Justice. The Presiding Judge so elected shall send notice of the election of the Presiding Judge and Assistant Presiding Judge to the Chief Justice of the Supreme Court within 30 days of election. Packet Pg. 342 8.1.g (d) Caseload Adjustment. To the extent possible, the judicial caseload should be adjusted to provide the Presiding Judge with sufficient time and resources to devote to the management and administrative duties of the office. Commentary Whether caseload adjustments need to be made depends on the size and workload of the court. A recognition of the additional duties of the Presiding Judge by some workload adjustment should be made by larger courts. For example, the Presiding Judge could be assigned a smaller share of civil cases or a block of time every week could be set aside with no cases scheduled so the Presiding Judge could attend to administrative matters. (e) General Responsibilities. The Presiding Judge is responsible for leading the management and administration of the court's business, recommending policies and procedures that improve the court's effectiveness, and allocating resources in a way that maximizes the court's ability to resolve disputes fairly and expeditiously. (f) Duties and Authority. The judicial and administrative duties set forth in this rule cannot be delegated to persons in either the legislative or executive branches of government. A Presiding Judge may delegate the performance of ministerial duties to court employees; however, it is still the Presiding Judge's responsibility to ensure they are performed in accordance with this rule. In addition to exercising general administrative supervision over the court, except those duties assigned to clerks of the superior court pursuant to law, the Presiding Judge shall: (1) Supervise the business of the judicial district and judicial officers in such manner as to ensure the expeditious and efficient processing of all cases and equitable distribution of the workload among judicial officers; (2) Assign judicial officers to hear cases pursuant to statute or rule. The court may establish general policies governing the assignment of judges; (3) Coordinate judicial officers' vacations, attendance at education programs, and similar matters; (4) Develop and coordinate statistical and management information; (5) Supervise the daily operation of the court including: (a) All personnel assigned to perform court functions; and (b) All personnel employed under the judicial branch of government, including but not limited to working conditions, hiring, discipline, and termination decisions except wages, or benefits directly related to wages; and (c) The court administrator, or equivalent employee, who shall report directly to the Presiding Judge. Commentary The trial courts must maintain control of the working conditions for their employees. For some courts this includes control over some wage -related benefits such as vacation time. While Packet Pg. 343 8.1.g the executive branch maintains control of wage issues, the courts must assert their control in all other areas of employee relations. With respect to the function of the court clerk, generally the courts of limited jurisdiction have direct responsibility for the administration of their clerk's office as well as the supervision of the court clerks who work in the courtroom. In the superior courts, the clerk's office may be under the direction of a separate elected official or someone appointed by the local judges or local legislative or executive authority. In those cases where the superior court is not responsible for the management of the clerk's office, the presiding judge should communicate to the county clerk any concerns regarding the performance of statutory court duties by county clerk personnel. A model job description, including qualification and experience criteria, for the court administrator position shall be established by the Board for Judicial Administration. A model job description that generally describes the knowledge, skills, and abilities of a court administrator would provide guidance to Presiding Judges in modifying current job duties/responsibilities or for courts initially hiring a court administrator or replacing a court administrator. N (6) Supervise the court's accounts and auditing the procurement and disbursement of appropriations and preparation of the judicial district's annual budget request; o (7) Appoint standing and special committees of judicial officers necessary for the proper m performance of the duties of the judicial district; v (8) Promulgate local rules as a majority of the judges may approve or as the Supreme Court a shall direct; r- (9) Supervise the preparation and filing of reports required by statute and court rule; (10) Act as the official spokesperson for the court in all matters with the executive or legislative branches of state and local government and the community unless the Presiding Judge shall designate another judge to serve in this capacity; Commentary This provision recognizes the Presiding Judge as the official spokesperson for the court. It is not the intent of this provision to preclude other judges from speaking to community groups or executive or legislative branches of state or local government. (I I) Preside at meetings of the judicial officers of the district; (12) Determine the qualifications of and establish a training program for pro tem judges and pro tern court commissioners; and (13) Perform other duties as may be assigned by statute or court rule. Commentary The proposed rule also addresses the duties and general responsibilities of the presiding judge. The language in subsection (d), (e), (f) and (g) was intended to be broad in order that the presiding judge may carry out his/her responsibilities. There has been some comment that individual courts should have the ability to change the "duties and general responsibilities" Packet Pg. 344 8.1.g subsections by local rule. While our committee has not had an opportunity to discuss this fully, this approach has a number of difficulties: ■ It would create many "Presiding Judge Rules" all of which are different. • It could subject some municipal and district court judges to pressure from their executive and/or legislative authority to relinquish authority over areas such as budget and personnel. • It would impede the ability of the BJA through AOC to offer consistent training to incoming presiding judges. The Unified Family Court subgroup of the Domestic Relations Committee suggested the presiding judge is given specific authority to appoint judges to the family court for long periods of time. Again the committee has not addressed the proposal; however, subsections (e) and (f) do give the presiding judge broad powers to manage the judicial resources of the court, including the assignment of judges to various departments. ° N (g) Executive Committee. The judges of a court may elect an executive committee a' consisting of other judicial officers in the court to advise the Presiding Judge. By local rule, the 0 judges may provide that any or all of the responsibilities of the Presiding Judge be shared with the Executive Committee and may establish additional functions and responsibilities of the L Executive Committee. o Commentary Subsection (g) provides an option for an executive committee if the presiding judge and/or other members of the bench want an executive committee. (h) Oversight of judicial officers. It shall be the duty of the Presiding Judge to supervise judicial officers to the extent necessary to ensure the timely and efficient processing of cases. The Presiding Judge shall have the authority to address a judicial officer's failure to perform judicial duties and to propose remedial action. If remedial action is not successful, the Presiding Judge shall notify the Commission on Judicial Conduct of a judge's substantial failure to perform judicial duties, which includes habitual neglect of duty or persistent refusal to carry out assignments or directives made by the Presiding Judge, as authorized by this rule. (i) Multiple Court Districts. In counties that have multiple court districts, the judges may, by majority vote of each court, elect to conduct the judicial business collectively under the provisions of this rule. (j) Multiple Court Level Agreement. The judges of the superior, district, and municipal courts or any combination thereof in a superior courtjudicial district may, by majority vote of each court, elect to conduct the judicial business collectively under the provisions of this rule. (k) Employment Contracts. A part-time judicial officer may contract with a municipal or county authority for salary and benefits. The employment contract shall not contain provisions which conflict with this rule, the Code of Judicial Conduct or statutory judicial authority, or which would create an impropriety or the appearance of impropriety concerning the judge's activities. The employment contract should acknowledge the court is a part of an independent branch of government and that the judicial officer or court employees are bound to act in accordance with the provisions of the Code of Judicial Conduct and Washington State Court Packet Pg. 345 8.1.g rules. A part-time judicial officer's employment contract shall comply with GR 29(k) and contain the following provisions, which shall not be contradicted or abrogated by other provisions within the contract. (1) Required Provisions of a Part -Time Judicial Officer Employment Contract. (1) Term of Office and Salary. The judge's term of office shall be four years, as provided in RCW 3.50.050. The judge's salary shall be fixed by ordinance in accordance with RCW 3.50.080, and the salary shall not be diminished during the term of office. (2) Judicial Duties. The judge shall perform all duties legally prescribed for a judicial officer according to state law, the requirements of the Code of Judicial Conduct, and Washington State court rules. (3) Judicial Independence and Administration of the Court. The court is an independent branch of government. The judge shall supervise the daily operations of the court and all personnel assigned to perform court functions in accordance with the provisions of GR 29(e) and (f), and RCW 3.50.080. Under no circumstances should judicial retention decisions be made on the basis of a judge's or a court's performance relative to generating revenue from the imposition of legal financial obligations. (4) Termination and Discipline. The judge may only be admonished, reprimanded, censured, suspended, removed, or retired during the judge's term of office only upon action of the Washington State Supreme Court, as provided in article IV, section 31 of the Washington State Constitution. [Adopted effective April 30, 2002; Amended effective May 5, 2009; February 1, 2021.1 Packet Pg. 346 8.1.h Appendix G c 0 N R 01 L 0 N� L7� L 0 U Q .2 3 C 0 E W 0 X_ C d Q Q Q U W r C d E t v R Q Packet Pg. 347 8.1.h COLA 2021 Non Rep Annual Salary Salary Range Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 1 49,471 51,944 54,540 57,268 60,131 63,136 66,295 2 51,944 54,540 57,268 60,131 63,136 66,295 69,610 3 54,540 57,268 60,131 63,136 66,295 69,610 73,089 4 57,268 60,131 63,136 66,295 69,610 73,089 76,744 5 60,131 63,136 66,295 69,610 73,089 76,744 80,581 6 63,136 66,295 69,610 73,089 76,744 80,581 84,611 7 66,295 69,610 73,089 76,744 80,581 84,611 88,840 8 69,610 73,089 76,744 80,581 84,611 88,840 93,283 9 73,089 76,744 80,581 84,611 88,840 93,283 97,947 10 76,744 80,581 84,611 88,840 93,283 97,947 102,844 11 80,581 84,611 88,840 93,283 97,947 102,844 107,987 12 84,611 88,840 93,283 97,947 102,844 107,987 113,387 13 88,840 93,283 97,947 102,844 107,987 113,387 119,056 14 93,283 97,947 102,844 107,987 113,387 119,056 125,008 15 97,947 102,844 107,987 113,387 119,056 125,008 131,259 16 102,844 107,987 113,387 119,056 125,008 131,259 137,821 17 107,987 113,387 119,056 125,008 131,259 137,821 144,713 18 113,387 119,056 125,008 131,259 137,821 144,713 151,948 19 119,056 125,008 131,259 137,821 144,713 151,948 159,545 20 125,008 131,259 137,821 144,713 151,948 159,545 167,524 21 131,259 13 7, 821 144,713 151,948 15 9, 545 167,524 17 5, 89 9 22 137,821 144,713 151,948 159,545 167,524 175,899 18 4, 694 Hourly Pay Rate for Range 23 23 21.11 22.17 23.28 24.44 25.66 26.95 28.30 City of Edmonds NonRep 2020 Wage Scale Packet Pg. 348 8.1.i Appendix H c 0 Cu N Cu L 0 N0 L7� L 0 U .v r_ 3 c O E W 2 X_ C 0 Q Q a U W r C d E t V r r a Packet Pg. 349 8.1.i City Council Agenda Item Meeting Date: 05/11/2021 Judicial FTE recommendation Staff Lead: Uneek Maylor Department: Municipal Court Preparer: Uneek Maylor Background/History Staff Recommendation The courts current Elected Judge is a 0.75 FTE. The Judge should be changed to a 1 FTE. The cost of this change would be $45,153.50 annually.' Narrative The Administrative Office of the Courts (AOC) uses a judicial needs estimation (JNE) based on an algorithm using case filings and hearings held. The AOC algorithm takes into account that not all case type filings require the same amount of time. For instance, an infraction for speeding may require one hearing, while a criminal charge for driving under the influence (DUI) may require ten separate hearings. Additionally, the type of hearing (e.g., arraignment, pretrial, substantive motion, confirmation, contested infraction, jury trial, sentence compliance, etc.) impacts the length of time that the Judge spends on the bench hearing the arguments of the parties and issuing a decision on a case. ACC determines the needs for each court based on the statistics from the court's case management system called Judicial Information System (JIS). The JNE for Edmonds Municipal Court (EMC) prior to the COVID-19 pandemic, which resulted in a reduction in cases, was 1.02 FTE Judge. The current JNE during the COVID-19 pandemic is 0.96 FTE. Even with reduced case filings, the algorithm demonstrates that the Judge should be at least a 1 FTE. Each Court Administrator must insure the accuracy and integrity of the JIS data. While auditing past data sent to AOC, the current Court Administrator discovered that search warrants issued in EMC were not being reported to AOC. EMC retains search warrant records at the court as the State Archives Record Retention Schedule requires. However, EMC did not enter these search warrants into the system that reports to AOC. The EMC Judge is always on call and reviews search warrants at all hours of the day. Search warrant 1 The EMC Judge's current salary is $135,460.50. This salary is based on the current district court judges' annual salary of $190,120, which is reduced 25% due to the current 0.75 FTE status and then another 5% as fixed by the Washington Citizens' Commission on Salaries for Elected Officials (i.e., $190,120 x 0.75=142,590 x 0.95 = $135,460.50). If approved to change the EMC Judge to 1 FTE, this would result in an annual salary of $180,614 through July 1, 2022 (i.e., $190,120 x 0.95 = $180.614). On July 1, 2022, the district court judges' annual salary increases to $193,447, which would increase the EMC Judge's salary to $183,774.65. Packet Pg. 350 8.1.i requests are often made at night or during weekends. This work is crucial not only for EMC, but for other courts as well, including Snohomish County Superior Court. All Judicial Officers can sign search warrants and are typically called by local law enforcement based on availability and geographic area. Because the search warrants were not entered into JIS, this work was not calculated into the JNE algorithm. The numbers of search warrants reviewed and issued are as follows: ■ 2018-109 search warrants; ■ 2019-97 search warrants; ■ 2020 —101 search warrants; and ■ 2021 to current— 36 search warrants (if numbers remain consistent throughout the remainder of the year, there will be approximately 108 search warrants). In addition to search warrants, weekend jail booking reviews also were not entered into JIS and therefore also were not calculated into the JNE algorithm. Pursuant to local rule, the EMC Judge must review jail bookings every 24 hours to determine whether there is probable cause and whether bail or release is appropriate. This review includes weekend bookings. Other courts stat these hearings on Monday so that the JNE is reported accurately. The current Court Administrator only recently learned this was not being done in EMC. In addition to the current workload, there have been a number of significant changes recently that will impact EMC's workload moving forward: EMC is in the process of developing a relicensing program. This will result in additional courtroom time and resources to help individuals take the steps necessary to regain their privilege to drive. Senate Bill 5476 has passed the legislature and is currently awaiting Governor Inslee's signature. This legislation was a response to State v. Blake, 197 Wn.2d 170 (2021), where the Washington Supreme Court held that RCW 69.50.4013, which made drug possession a class C felony offense, violates due process. Under SB 5476, possession of a controlled substance is no longer a class C felony, but a misdemeanor offense. This means that drug possession charges that would have previously been referred to Snohomish County Superior Court prior to the Blake decision will now be filed in EMC. 56 5476 will take effect immediately once it is signed. Under State v. Gelinas, 15 Wn. App. 2d 484 (2020), the Division One Court of Appeals held that issuing bench warrants at pretrial hearings violated applicable court rules. This ruling required Edmonds Municipal Court (EMC) to revisit approximately 678 bench warrants that issued prior to the decision. For those bench warrants that issued in violation of Gelinas, EMC is requiring address certifications and re -summonsing defendants for additional hearings. 4. The Washington Supreme Court issued a Fifth and Extended Order Regarding Court Operations on February 19, 2021. Paragraph 14 addresses the issuance of bench warrants during the COVID-19 pandemic. The Order requires that before a bench warrant may issue, courts shall consider: (1) whether the warrant is necessary for the immediate preservation of public or Packet Pg. 351 8.1.i individual safety; (2) whether there is a record that the subject of the warrant has received actual notice of the previously scheduled court hearing or reporting requirement; and (3) whetherthere is a viable alternative for securing appearance such as the reissuance of a summons or another means of notifying the subject that an appearance is required. As a result of this directive, hundreds of bench warrants that did not to meet this criteria are currently being held for administrative review. When those bench warrants issue and defendants begin being arrested in booked into custody, it will significantly impact EMC's workload. Based on the current JNE of 1.02 FTE Judge, despite the fact that search warrants and weekend jail booking reviews were not included in the calculation, as well as the anticipation of future workload increases, EMC requests to change the Judge to a 1 FTE, Attachments: 2021 Judicial Salary Schedule set by the State 2019 Judicial needs estimator from AOC 2020 Judicial needs estimator from AOC with Covid reduction of cases Packet Pg. 352 8.1.i Municipal Court Judges Judicial Needs Estimates by Full -Time Equivalents 2019 Projected Filingsl Commissioners and Magistrates Total Judicial Officers Total Estimated Judge Need Aberdeen Municipal 0.75 0.75 1.13 Airway Heights Municipal 0.80 0.80 0.73 Anacorte.s Municipal 0.33 0.33 0.75 Bainbridge Island Municipal 0.50 0.50 0.46 Battle Ground Municipal 0.26 0.26 0.95 Bellingham Municipal 1.00 1.00 2.00 1.83 Black Diamond Municipal 0.15 0.15 0.53 Blaine Municipal 0.31 0.31 0.52 IF Bonney Lake Municipal 0.75 0.75 1.10 0 Bothell Municipal 0.85 0.85 1.04 N Bremerton Municipal 1.00 0.20 1.20 1.10 Buckley Municipal 0.42 0.42 0.56 Burlington Municipal 0.33 0.33 0.60 Centralia Municipal 0.20 0.20 0.81 i Chehalis Municipal 0.35 0.35 0.52 0 Cheney Municipal 0.10 0.10 0.20 0.54 V Cie Elum Municipal 0.16 0.16 0.36 Q. Colfax Municipal 0.30 0.30 0.42 .0 Cosmopolis Municipal 0.05 0.05 0.38 3 Des Moines Municipal 0.80 0.80 0.78 y East Wenatchee Municipal 0.50 0.50 0.66 c Edmonds Municipal 0.75 0.75 1.02 0 E Elma Municipal 0.25 0.25 0.43 LU W Enumclaw Municipal 0.17 0.17 0.57 = Everett Municipal 2.00 2.00 2-55 x_ Everson-Nooksack Municipal 0.11 0.11 0.45 c Federal Way Municipal 2.00 2.00 2.20 Q- Ferndale Municipal 0.33 0.33 0.59 Q Fife Municipal 0.85 0.85 1.00 U Fircrest Municipal 0.25 0.25 0.85 uJ Gig Harbor Municipal 0.28 0.28 0.78 Granger Municipal 0.04 0.04 0.39 m Hoquiam Municipal 0.65 0.65 0.73 0 Issaquah Municipal 0.75 0.75 0.83 Q Kent Municipal 2.00 2.00 3.22 Kirkland Municipal 1.00 0.25 1.25 1.19 Lakewood Municipal 1.00 1.00 1.86 Lake Forest Park Municipal 0.60 0.60 0.51 Lynden Municipal 0.35 0.35 0.50 Lynnwood Municipal 0.80 0.80 2.05 Marysville Municipal 2.00 2.00 3.15 Mercer Island Municipal 0.70 0.70 0.58 Monroe Municipal 0.20 0.20 0.74 Montesano Municipal 0.25 0.25 0.39 Packet Pg. 353 8.1.i Judicial Needs Estimates by Full -Time Equivalents 2019 Projected Filings' Municipal Court Commissioners and Total Estimated Judges Magistrates Total Judicial Officers Judge Need Mount Vernon Municipal 0.33 0.33 0.84 Napavine Municipal 0.06 0.06 0.36 Ocean Shores Municipal 0.25 0.25 0.48 Olympia Municipal 1.00 1.00 1.04 Orting Municipal 0.50 0.50 0.56 Pacific & Algona Municipal 0.20 0.20 0.91 Pasco Municipal 0.75 0.75 1.98 Port Orchard Municipal 0.08 0.08 0.66 Poulsbo Municipal 0.52 0.52 0.59 Puyallup & Milton Municipals 1.20 1.20 2.21 Raymond Municipal 0.50 0.50 0.44 Renton Municipal 1.00 1.00 1.86 Roy Municipal 0.10 0.10 0.40 Ruston Municipal A 0.20 0.20 0.75 SeaTac Municipal 0.55 0.55 0.72 Seattle Municipal 7.00 5.00 12.00 9.84 Sedro Woolley Municipal 0.23 0.23 0.51 Selah Municipal 0.25 0.25 0.51 Shelton Municipal 0.50 0.50 0.77 South Bend Municipal 0.04 0.04 0.39 Spokane Municipal 3.00 3.00 6.00 4.12 Sumas Municipal 0.05 0.05 0.42 Sumner Municipal 0.44 0.44 0.64 Sunnyside Municipal 0.40 0.40 0.92 Tacoma Municipal 3.00 1.60 4.60 2.87 Tenino Municipal 0.10 0.10 0.38 Tukwila Municipal 0.85 0.85 0.89 Wapato Municipal 0.29 0.29 0.42 Westport Municipal 0.03 0.03 0.46 Yakima Municipal 2.00 0.50 2.50 2.23 Yelm Municipal 0.45 0.45 0.69 Zillah Municipal 0.05 0.05 0.39 'Totals 53.15 11.65 64.80 82.60 A Past Year's Data Used 'Staffing levels measured are those in effect on 12/31/2018. Year 2019 projected filings are based on the previous five-year filing trends of the various case types in a given court. Any vehicle -related violations (parking, photo -radar and toll citations) that were not entered into the statewide Judicial Information System (JIS) are excluded from filing counts. 2 Need estimates represent the estimated number of judge positions needed, as required by RCW 2.56.030(11). They are based on the previous five years of data for the number of total judicial officers and case resolutions. ' Puyallup Municipal Court Judge reported as 1.00 FTE and Milton Municipal Court Judge reported as .20 FTE Packet Pg. 354 8.1.i Municipal Court Judges Aberdeen Municipal 0.75 Airway Heights Municipal ° 0.80 Anacortes Municipal 0.33 Bainbridge Island Municipal 0.50 Battle Ground Municipal 0.25 Bellingham Municipal 1.00 Black Diamond Municipal 0.25 Blaine Municipal 0.31 Bonney Lake Municipal 0.75 Bothell Municipal 0.85 Bremerton Municipal 1.00 Buckley Municipal 0.42 Burlington Municipal 0.33 Centralia Municipal 0.30 Chehalis Municipal 0.35 Cheney Municipal 0.10 Cie Elum Municipal 0.36 Coifax Municipal 0.30 Cosmopolis Municipal 0.05 Des Moines Municipal 0.80 East Wenatchee Municipal 0.55 Edmonds Municipal 0.75 Elma Municipal 0.25 Enumclaw Municipal 0.17 Everett Municipal 2.00 Ever son-Nooksac k Municipal 0.11 Federal Way Municipal 2.00 Ferndale Municipal 0.33 Fife Municipal 0.85 Fircrest Municipal 0.25 Gig Harbor Municipal 0.28 Granger Municipal 0.04 Hoquiam Municipal 0.40 Issaquah Municipal 0.84 Kent Municipal 2.00 Kirkland Municipal 1.00 Lake Forest Park Municipal 0.60 Lakewood Municipal 1.00 Lynden Municipal 0.35 Lynnwood Municipal 0.80 Marysville Municipal 2.00 Mercer Island Municipal 0.70 Milton Municipal 0.20 Monroe Municipal 0.31 Judicial Needs Estimates by Full -Time Equivalents 2020 Projected Filings' Commissioners and istrates Total Judicial Officers 0.75 0.80 0.33 0.50 0.25 1.00 2.00 0.25 0.31 0.75 0.85 0.20 1.20 0.42 0.33 0.30 0.35 0.10 0.20 0.36 0.30 0.05 0.80 0.55 0.75 0.25 0.17 2.00 0.11 2.00 0.33 0.85 0.25 0.28 0.04 0.40 0.84 2.00 0.25 1.25 0.60 1.00 0.35 0.80 2.00 0.70 0.20 0.31 Total Estimated Judge Need 1.21 0.79 0.64 0.39 1.04 1.90 0.51 0.47 1.10 1.25 1.38 0.51 0.56 0.78 0.50 0.51 0.30 0.35 0.33 1.03 0.61 0.96 0.39 0.53 2.46 0.40 2.26 0.63 0.90 0.86 0.65 0.35 0.75 0.83 3.59 1.15 0.50 2.06 0.56 1.87 3.56 0.54 0.69 0.76 Packet Pg. 355 8.1.i Judicial Needs Estimates by Full -Time Equivalents 2020 Projected Filings' Municipal Court Commissioners and Total Estimated Judges Magistrates Total Judicial Officers Judge Need Montesano Municipal 0.25 0.25 0.35 Mount Vernon Municipal 0.33 0.33 0.81 Napavine Municipal 0.06 0.06 0.29 Ocean Shores Municipal 0.25 0.25 0.43 Olympia Municipal 1.00 1.00 1.09 Orting Municipal 0.50 0.50 0.47 Pacific & Algona Municipal 0.20 0.20 0.64 Pasco Municipal 0.85 0.85 2.02 Port Orchard Municipal 0.80 0.80 0.57 Poulsbo Municipal 0.52 0.52 0.48 Puyallup Municipal 1.00 1.00 2.51 Raymond Municipal 0.50 0.50 0.36 Renton Municipal 1.00 1.00 1.96 Roy Municipal 0.10 0.10 0.34 SeaTac Municipal 0.55 0.55 0.90 Seattle Municipal 7.00 5.00 12.00 9.58 5edro Woolley Municipal ° 0.23 0.23 0.44 Selah Municipal 0.25 0.25 0.42 Shelton Municipal 0.50 0.50 0.76 South Bend Municipal 0.04 0.04 0.32 Spokane Municipal 3.00 3.00 6.00 4.69 Sumas Municipal 0.25 0.25 0.37 Sumner Municipal 0.44 0.44 0.54 Sunnyside Municipal 0.40 0.40 0.85 Tacoma Municipal 3.00 1.60 4.60 2.88 Tenino Municipal 0.10 0.10 0.32 Tukwila Municipal 0.85 0.85 0.82 Wapato Municipal 0.29 0.29 0.37 Westport Municipal 0.05 0.05 0.39 Yakima Municipal 2.00 0.50 2.50 1.99 Yelm Municipal 0.45 0.45 0.71 Zillah Municipal 0.05 0.05 0.32 Totals 54.38 11.65 66.03 82.29 A Past Year's Data Used Rev 11/20/20 'Staffing levels measured are those in effect on 12/31/2019. Year 2020 projected filings are based on the previous five-year filing trends of the various case types in a given court. Any ' Need estimates represent the estimated number of judge positions needed, as required by RCW 2.56.030(11). They are based on the previous five years of data for the number of total judicial officers and case resolutions. Packet Pg. 356 8.2 City Council Agenda Item Meeting Date: 08/17/2021 Continued Public Hearing on private code amendment to ECDC Section 20.75.045.B, entitled Unit Lot Subdivision - Applicability Staff Lead: Mike Clugston, Planning Department: Planning Division Preparer: Michael Clugston Background/History This application was introduced to Council on May 4, 2021. The public hearing on the request was opened on July 27 and continued to August 17, 2021. A private developer, represented by Citizen Design Collaborative, has proposed to add the Downtown Business zones to the areas in Edmonds where the unit lot subdivision process can be used. Unit lot subdivisions are currently only allowed in the General Commercial, Multiple Residential, and Westgate Mixed Use zones. While this change would apply to all the Downtown Business (BD) subdistricts, the developer would like to use the process at the site of his anticipated 14-unit townhome project at 614/616 5t" Avenue South. That project received design approval on May 19. Staff Recommendation Direct the City Attorney to prepare an ordinance for approval on a future consent agenda. Narrative The unit lot subdivision (ULS) process was adopted in 2017 to provide opportunities for dividing fee simple ownership of land to create townhouses, rowhouses and similar fee -owned dwelling units as an alternative to both condominium ownership and traditional single-family detached subdivision. A ULS does not permit uses or densities that are not otherwise allowed in the zoning district in which the subdivision is proposed. Each project where a unit lot subdivision is used is first reviewed and approved to verify compliance with all applicable building, fire, public works, and zoning codes. The ULS then follows and inserts property lines between dwelling units, typically along shared walls and enclosing a small private yard. Because the requested code amendment is a Type V legislative decision, the Planning Board first reviewed the change in accordance with ECDC 20.80.020. When staff introduced the applicant's BD -zone proposal to the Planning Board on February 10, 2021, it included an additional option for discussion. While the applicant's proposal would allow the unit lot process to be used in one additional zone, it seemed reasonable to further broaden the applicability to include any zone where multifamily residential is allowed on the ground floor. For example, ground floor multifamily is also allowed in the Office -Residential and Firdale Village Mixed Use zones. Rather than listing specific zones where the unit lot process may be used, it could be more efficient to broaden Packet Pg. 357 8.2 the definition to include all zones where ground floor multifamily is allowed rather than wait for additional code amendments that might arise in the future. The Planning Board moved both options to public hearing but initially indicated a preference for the broader language. At the public hearing on March 24, 2021, staff provided a map showing the existing zones where the ULS process is allowed, the proposed zones where ULS would be allowed if the code amendment were adopted, and the location of the five (5) unit lot projects that have received approval or are currently under review. The Board took testimony and discussed both options but had some concerns about whether there was a difference in the quality of construction between buildings built for condominiums versus those built for unit lot subdivision. It was ultimately determined that buildings in both types of ownership must meet adopted building codes and the Planning Board recommended the applicant's BD - only amendment to Council. Council Questions 1. Regarding owner -occupancy rules, could the 'live' or 'work' portion of the space be rented out by the unit owner? Staff response: How live/work units function is a separate question from whether ULS should be allowed in the BD zones. Live/work development is currently allowed in all zones where there is a ground floor commercial requirement and where residential units can be built above the ground floor. The ULS code does not affect whether Live/Work development can occur as a development type; it is already permitted. In the Edmonds Community Development Code (ECDC), the unit lot subdivision process mainly pertains to townhouse -type buildings. It allows the townhouse units to be sold individually in a simple manner without going through a condo process. (Condo processes are generally more expensive and complicated than fee simple ownership.) Currently, in the downtown zone, the code provides only two choices for townhouses: (1) Each unit can be individually sold through a condo process; or (2) the full set of townhouse units can be held by one owner (or owner group) and the units rented out individually. Regardless, all the regular zoning requirements apply to these units; including all required setbacks and design standards. This is exactly the same as for any other property in the zone. In the case at hand, the townhouse buildings are being designed as live/work units. The street level would provide commercial space for each unit; a residential space would be above that. They would look no different whether they were being developed as condos or fee - simple townhouses or rented units. 2. In cases like 614 and 616 5th Ave S, can a person buy multiple parcels and treat them as one larger piece (with side setbacks on two sides instead of the original 4 or 6)? Is this true for other ownership models already in place? Staff response: No. As with condos, a unit lot subdivision requires the creation of a Homeowner's Association that manages Conditions, Covenants and Restrictions (CCRs) that are required to be applied to the project. One person could own multiple units in a condo or multiple townhomes in a ULS but they could not then redevelop those units to anything other than what is allowed in the CCRs. Whether a condo or ULS, the HOA is responsible for maintenance of jointly -owned and outward facing elements on the site (i.e., landscaping and fencing, access and parking areas, building facades, utilities) while individual owners are responsible for maintenance of their interior, Packet Pg. 358 8.2 private spaces. In both cases, maintenance of jointly -held areas is funded by annual assessments on the unit owners. 3. How many CCRs does the City review and do the homeowners have any input? Staff response: Staff has reviewed CCRs for three unit -lot projects since the unit lot subdivision code was adopted in 2017. Staff has not reviewed any of the CCRs for dozens of condo projects throughout the City over the past few decades. The City Attorney would be better able to explain the legal land use aspects but as we understand it, homeowners/buyers have no input on what CCRs say - they are drawn up by the developer's real estate attorney to meet the requirements in the Condominium Act in RCW 64.34. That appears to be the case whether the units are condos or unit lots. 4. Without an HOA, who holds the reserves for repairs? Staff response: If there was no HOA, a building owner (or owner group) would own the project and be responsible for maintenance. Attachments: Exhibit 1 - Planning Board recommended language ULS in BD zones Exhibit 2 - PPT slides for ULS in BD - August 17, 2021 Exhibit 3 - July 27 2021 ULS Council minutes Exhibit 4 - May 4, 2021 ULS Council minutes Exhibit 5 - Map of ULS in Edmonds Exhibit 6 - March 24, 2021 Planning Board hearing minutes Exhibit 7 - Memo regarding building codes, condos and ULS Exhibit 8 - February 10, 2021 Planning Board intro minutes Exhibit 9 - AMD2020-0003 Application materials Packet Pg. 359 8.2.a 20.75.045 Unit lot subdivision. A. Purpose. The unit lot subdivision process provides opportunities for dividing fee simple ownership of land to create townhouses, rowhouses and similar fee -owned dwelling units as an alternative to both condominium ownership and traditional single-family detached subdivision. Unit lot subdivisions determine compliance with the relevant dimensional standards of ECDC Title 16 by analyzing whether the parent lot complies, but not requiring that each newly created lot within the unit lot subdivision (the unit lot) complies, with those dimensional standards. A unit lot subdivision does not permit uses or densities that are not otherwise allowed in the zoning district in which the unit lot subdivision is proposed. B. Applicability. The provisions of this section apply exclusively to the subdivision of land for single-family dwelling units, townhouses, and rowhouses and may be applied only in the following zones: multiple residential, downtown business, general commercial, and Westgate mixed -use. A single lot within a unit lot subdivision may contain multiple dwelling units when the unit lot contains all such dwelling units within one building. Flats are permitted as an element of a unit lot subdivision only when a single lot within a unit lot subdivision contains the entire building in which flats are located. C. Association with Site Development — Application Timing. In the case of a vacant lot or a redevelopment site, a preliminary unit lot subdivision can only be submitted in conjunction with or preceding a development site plan as required by Chapter 20.10, 20.11, or 20.12 ECDC, or in the case described in ECDC 2O.1O.O2O(B)(3) submitted in conjunction with or preceding a building permit. For existing developed sites, a preliminary unit lot subdivision application may be submitted at any time. If the subdivision involves creating unit lot lines within common walls, a building permit application is required in order to verify that the walls meet the separation requirements in effect at the time of the subdivision application. D. Conformance with Standards of the Parent Lot. The parent lot must comply with and is vested to the applicable development standards (ECDC 2O.75.O3O(E)) in effect at the time a complete application for preliminary unit lot subdivision is submitted. As a result of the unit lot subdivision, the individual unit lots within the subdivision may be nonconforming with respect to the bulk and dimensional standards required by ECDC Title 16. As with dimensional standards, compliance with access standards, including but not limited to fire lanes, drive aisles, turnarounds, and access of/to the parent lot from/to the street will be evaluated based on the parent lot's compliance with such requirements, and not based on whether individual unit lots meet such standards. E. Future Additions and Modifications. Subsequent platting actions, additions or modifications to the structure(s) may not create or increase any nonconformity of the parcel lot. Changes requiring permitting that affect only the interior of building units will be evaluated for compliance with the requirements only for that unit. Any exterior changes will be evaluated for compliance by considering whether the parent lot would still comply with applicable development standards. Any application for such external changes will require authorization of The Edmonds City Code and Community Development Code is current through Ordinance 4201, passed November 2, 2020. Packet Pg. 360 8.2.a all owners of affected unit lots or approval of the HOA where changes to commonly owned tracts are proposed. U F. Homeowners' Association Ownership of Common Areas. Any commonly used areas or c y facilities within a unit lot subdivision, including but not limited to common access, garage or parking areas, common open space or recreation space, common courtyards, commonly used stormwater facilities or side sewers and other similar features, must be owned and maintained N 0 by a homeowners' association with the right to assess the individual unit lot owners as necessary to properly maintain and repair such areas. Appropriate documentation regarding the rights of the homeowners' association must be submitted for recording with the final plat. c G. Maintenance Agreements for Building Exteriors. Maintenance agreements must be executed and recorded as an element of the final unit subdivision plat or short plat for maintenance of all = building exteriors except in cases where all dwelling units are detached. The maintenance agreement must require equal participation by all owners within any one building and must be a recorded on the final unit lot plat. The requirement does not apply to detached single-family dwelling units. Common wall construction must meet currently adopted building codes. S H. Parking on Different Unit Lots Allowed. Within the parent lot, required parking for a dwelling r c 0 U unit may be provided on a different unit lot than the lot with the dwelling unit as long as the right to use that parking is formalized by an easement on the final plat. 0 0 I. Notice of Unit Lot on the Final Plat. The fact that the unit lot is not a separate buildable lot m and that additional development of the individual unit lots may be limited as a result of the N application of development standards to the parent lot must be noted on the final plat. J. An application for final unit lot plat will not be accepted until all foundations, including a� 3 common wall foundations, are installed and located on the face of the final plat by the land surveyor of record. as K. Review. Unit lot subdivisions of four or fewer lots are processed and reviewed as short subdivisions while five or more lots are formal subdivisions pursuant to Chapter 20.01 ECDC E and the requirements of this chapter. [Ord. 4173 § 1 (Att. A), 2020; Ord. 4154 § 4 (Att. C), 2019; 0 Ord. 4070 § 1 (Exh. 1), 2017]. E L M 0 m a. r a+ t K W r C d E t v R r r Q The Edmonds City Code and Community Development Code is current through Ordinance 4201, passed November 2, 2020. Packet Pg. 361 8.2.b Unit Lot Subdivision in the Downtown Business zones Proposed Code Amendment (AMD2020-0003) Continued City Council Public Hearing -August 17, 2021 Packet Pg. 362 8.2.b • Allows for fee -simple ownership of a unit in a multifamily or mixed -use development • Alternative to condo ownership • Inserts parcel lines around units that have already received design review and building permit approval • Like condos, HOA and CCRs are required in ULS for operation and maintenance U N O N N 3 Q 0 m J D L 0 N F_ a N r t X W r C 0 E t v R Q Packet Pg. 363 Hyde Park • 12 attached units in the CG zone • Design approved by Staff • Building permits approved by Staff • ULS approved by Hearing Examiner 8.2.b Packet Pg. 364 B ra c kett's Corner • 14 detached units in the RM-2.4 zone • Design approved by ADB • Building permits approved by Staff • ULS approved by Hearing Examiner z : a .. d - r IL r N x W �. Packet Pg. 365 y Ashwood Court • 11 detached units in the RM-2.4 zone • Design approved by ADB • Building permits approved by Staff • ULS approved by Hearing Examiner 8.2.b V a m U r N O N IM a J O F— a. 04 x w c a� E c� a Packet Pg. 366 8.2.b • Does not change density (not an upzone) • Does not change development standards for height, setbacks, lot coverage, etc. • Would not change how buildings are configured in the BD zones: • Ground floor dimensions and use • Parking • Open space • Design standards x W E a Packet Pg. 367 8.2.b Pine Park • 14 attached units in the BD3 zone • Design approved by ADB • Building permits would have to be approved by Staff • Developer could file a condo plat at County (no City review) or ULS would have to be approved by Hearing Examiner • If code change is denied, project could still be built c 5TH AVENUES — =(1411115111 nvawv«lumra j I 1 I I I I I I , .• I I I I I I I I I I I I I I I I I I I I I I I I I 1 I I - % ` _ � SERRIPN SPRUCE— Me caouNocavERl I I I I I I I � I I I I I I i I c,> 3 IL U N O N N Q 0 m J D L 0 W a) F- a N X W r V Q Packet Pg. 368 8.2.b i Recommendation • Planning Board recommended approval of ULS in the BD zones • Proposal is consistent with the Purpose of the Unit Lot Subdivision code Packet Pg. 369 8.2.c MOTION CARRIED UNANIMOUSLY. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO EXTEND TO 10:20 P.M. Councilmember Buckshnis asked whether a decision had been made to remove New Business Agenda Item 8.1. Mayor Nelson advised there had been no discussion. Councilmember Buckshnis observed 20 minutes was not enough time for that agenda item. Councilmember Fraley-Monillas pointed out the next public hearing is 45 minutes and the New Business item is 60 minutes which would take the meeting to approximately midnight. She did not think the Council generally made the best decisions that late at night. She suggested taking a break to make a decision on the New Business item. Not wanting to cause further delay, Mayor Nelson said the motion to extend 20 minutes addressed the length of the meeting. MOTION CARRIED UNANIMOUSLY. 2. PUBLIC HEARING REGARDING PRIVATE CODE AMENDMENT TO ECDC SECTION 20.75.045.11, ENTITLED UNIT LOT SUBDIVISION - APPLICABILITY Senior Planner Mike Clugston explained the Council looked at this several months ago. A private applicant has proposed to add the downtown business zones to the areas in the City where the unit lot subdivision process can be applied. It currently can be used in multifamily zones, the Westgate Mixed Use Zone and the General Commercial District. The applicant would like to use it specifically on a parcel he is developing on 5t' Avenue South, but it would apply to all BD zoned properties. The unit lot subdivision process has been around since 2017 and used several times and the development community seems to like it. Unit lot subdivision provides an alternative for ownership of townhome type projects by allowing fee simple ownership of townhome buildings. Following a public hearing, the Planning Board recommended approval of the amendment to allow unit lot subdivision in the BD zones. If the Council agrees, the City Attorney could be directed to prepare an ordinance. Councilmember Buckshnis said she has received a lot of questions from citizens and she feared due to the late hour, people had left the meeting. She suggested continuing the public hearing due to issues related to this upzone. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO CONTINUE THE PUBLIC HEARING TO THE NEXT MEETING. Council President Paine advised the next available date is August 17t'' City Attorney Jeff Taraday commented while it was certainly okay to continue the public hearing to allow additional public comment at a future date, because it was noticed as a public hearing tonight, he recommended allowing the public to speak tonight and then continue the hearing. Councilmember Olson commented there was a very clear passage in the packet about whether parcels could be combine and therefore have the setback on the combined parcels versus 4 or 6 sides. The packet clearly states that is not the case; but she questioned if that could be done prior to development. Mr. Clugston answered like condominiums, unit lot subdivisions have CC&Rs and HOAs that govern their operation as well as a final plat that shows division of the land. While in theory one owner could buy 2-3 adjacent townhomes, they could not apply to do something with the land that was not in accordance with the HOA and the CC&Rs. Edmonds City Council Approved Minutes July 27, 2021 Page 19 Packet Pg. 370 8.2.c Councilmember Distelhorst said he heard someone mention upzoning and wanted to clarify that. Mr. Clugston answered this is not an upzone. It is just a process where a subdivision could be done on top of a project that has already been approved. For example, the project goes to the Architectural Design Board (ADB) for review and approval. The project then applies for building permits which staff reviews to ensure they are consistent with the code. After that happens, the developer could apply for unit lot subdivision to drop property lines on those townhome walls. Councilmember Distelhorst clarified there is no change in density, etc. Acting Development Services Director Rob Chave explained the existing density would control the density on the property and this is not a change in the zoning. Councilmember Buckshnis said it could be called as one wished. She misspoke but in her opinion, if a condominium project is allowed to add another floor or a business below, it was adding a commercial and residential use in one place that would have been a condominium which she believed was increasing density. Mr. Clugston said that is not technically correct for sure. Councilmember Fraley-Monillas agreed with continuing the public hearing, commenting there were people here that wanted to speak on this issue but may have been overwhelmed by the number of people speaking. There has been a lot of discussion regarding this and the Council needs to consider it very carefully and be crystal clear about what is occurring. She commented there has been some information provided that may not necessarily be accurate. Councilmember L. Johnson asked how many times citywide there has been an application for a unit lot subdivision. Mr. Clugston answered 5 times since 2017 or approximately one a year. Councilmember Olson raised a point of order, that there was a motion on the floor to continue the public hearing. MOTION CARRIED UNANIMOUSLY. Mayor Nelson opened the public participation portion of the public hearing. John Hoag, Edmonds, spoke in opposition to the unit lot subdivision code amendment. A member of the Economic Development Commission, he was speaking only as a private citizen. He expressed concern about the consequences of the code amendment on the commercial space in business zones in Edmonds. The amendment further expands and changes the current code to emphasize housing over commercial space, instead of C for commercial and h for housing, it turns the incentives on its head, H for housing and c for commercial as an afterthought. For proof, he referred to the project at the old Baskin & Robbins/Curves site, the template for these approved zones. Expansion of this code amendment into the BD (Business District), OR (Office Residential) and Firdale Mixed Use will further erode commercial space set aside for business expansion or new businesses and could stifle business recruitment in the City. If the City truly wants work/live in Edmonds, the City should stop prioritizing housing at the expense of commercial space. He questioned. 1) how does reducing commercial space and the footprint increases the economic vitality and diversity of the business district in Edmonds, 2) where locally has this worked in the area, where is the data, and 3) if this isn't such a big code change why change it, why expand it? Ken Reidy, Edmonds, said the agenda packet for this item fails to include his public comment submitted for this public hearing when it was scheduled for June 22, 2021 and he urged the City to stop providing incomplete agenda packets. When he was unable to find the City code section yesterday that governs applications for this type of thing, he asked and was advised by staff that application requirements for Type V legislative decisions are found in ECDC 20.02.002. He read the application requirements in ECDC 20.02.002, a verified statement by the applicant that the property affected by the application is in the exclusive ownership of the applicant or that the applicant has submitted the application with the Edmonds City Council Approved Minutes July 27, 2021 Page 20 Packet Pg. 371 8.2.c consent of all owners of the affected property. The property owner's authorization section at the bottom of this application, contained on age 125 of the Council packet, is incomplete and not signed. The owners of the affected property have not consented to this application. This application isn't even for a property address or a location. The application claims it applies throughout the BD zones. He questioned whether the applicant had exclusive ownership of all property located throughout the BD zone and if not, why this application was accepted. The code also states that within 28 days after receiving a application, the director shall mail or personally deliver to the applicant a determination about completeness of the application which he did not see in the Council agenda packet. He questioned how this application got to this point without anyone noticing something so obvious. The City code allows parties to apply to amend the City code if the application is proper and complete. He hoped the 2021 City Council would immediately adopt legislation preventing City staff from attempting to expand code text amendments beyond the property address that the application relates to. Kathleen Rapp, Edmonds, said she has given unit lot subdivision a lot of thought and done a lot of research and thinks they are horrible because they put the owner at risk with shared walls and a fee simple lot which doesn't work if there is leakage. Staff was willing to sell out Edmonds for $7,780 on October 15, 2020 by putting a text amendment that applies unit lot subdivision in BD zones. She agreed there was no owner signatures on the application. Unit lot subdivision is very dangerous, produces poor housing, and a very small footprint that goes up three stories with shared walls, roofs and foundations. She referred to the building collapse in Florida and a CNN article that states the reserves for over 30% of townhouse, condominium, rowhouse HOAs are 30% of what they should be. She also learned staff does not review the CC&Rs, noting CC&Rs are critical in any shared complex whether they have walls or rowhouses. Michelle Dotsch, Edmonds, President, Alliance of Citizens for Edmonds, said the applicant is attempting to construct 14 units of townhouses at the old Baskin & Robbins site. In his presentation to the Planning Board an important piece was not disclosed to help them have full knowledge of this proposal to widen the allowance of the unit lot subdivision process from just this one potential projected to now include the entirety of the Edmonds downtown commercial core and potentially and future multifamily properties in Edmonds. In the BD zone, developers are required to retain a tiny portion, 5% for open space. With a permitted use of condominium construction in the BD zone with commercial below, it is very difficult to cut up the lots to allow them to be further subdivided as is the case with unit lot subdivision. This loophole was not disclosed to the Planning Board by staff, making unit lot subdivision a very different use in the BD zone, let alone through any future multifamily zoning in Edmonds. An important qualifier at the ADB presentation for the unit lot subdivision request was left out of the Planning Board public hearing as well as tonight. The intent of the code is for open green space to be included for any development in the BD zone. "With a project area of 17,160 square feet, 858 square feet of open space is required. However, if a lot line is created, the project would then consist of two lots that are each less than 9,000 square feet. In that case the 5% open space requirement would not apply. The applicant intends to obtain subdivision approval to create that lot line which is proposed as a condition of design approval. If the subdivision is approved, the open space requirement would not apply." Considering all the environmental impacts the Mayor and City Council have identified as their number one priority, this developer along with planning department staff will be pushing for this project and potentially future projects to not even include a 5% open space police requirement. She questioned why the City would give that away so easily. There may be only three street trees on this pro -developer template, the rest will be permanently paved over. Unit lot subdivision are extremely profitable for investment banks, developers and real estate flippers who are encouraging the Council to allow this use all over Edmonds. She encouraged the Council to ask good questions, take time to consider the impacts, look at open space requirements as all the Housing Commission proposals are brought forward which should have been included and not backdoor/piecemealed in this way. Unit lot subdivisions have already been completed in Edmonds through staff decisions and all have clear-cut the lots, most taking 2 lots to create 14 units without almost zero lot line to zero lot line impervious surfaces in those developments. She urged the Edmonds City Council Approved Minutes July 27, 2021 Page 21 Packet Pg. 372 8.2.c Council to deny this application until further study is done to determine how unit lot subdivision developments damage the environment. More concrete and less green is not what Edmonds is striving to prolificate. Janelle Cass, Edmonds, a local business owner in downtown Edmonds, urged the Council not to allow this change to the BD zone, commenting it would be the final nail in the coffin to a lot of small businesses. Small businesses cannot compete with developers putting in high end, expensive housing. She is on the Chamber of Commerce Board of Directors, but speaking for herself as a business owner. The City will lose the vast diversity of businesses who will not be able afford Edmonds. As much as people may be drooling over seeing Firdale revitalized, the businesses in that area have to be considered. One of the businesses near and dear to her, Hula O Llehualani, is a fundamental contributor to the Pacific Island culture in Edmonds. There are over 150 dancers and she guaranteed the owner could not afford or even fit a dance studio in a work/live zone. She encouraged the Council to consider the culture of Edmonds and local small businesses and not implement these changes to the BD zone. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER OLSON, TO EXTEND UNTIL 10:30 P.M. MOTION CARRIED UNANIMOUSLY. Elizabeth Fleming, Edmonds, shared her support for what other speakers have said with regard to unit lot subdivision. She agreed it should not be approved and should be carefully reviewed before any decision is made. She voiced her support for those who are opposed to upzoning of single family lots. Greg Brewer, Edmonds, referred to comments that unit lot subdivisions first occurred in 2017 and once a year since. He assumed a powerful developer got toe in and opened that door and now a business zone would be changed to 14 residences. He questioned what that did to the downtown business core and how that did not increase density. He did not agree with the application and said it should be denied. Mayor Nelson relayed the public hearing had been continued to August 17, 2021. 8. NEW BUSINESS 1. EDMONDS MUNICIPAL COURT REORGANIZATION Due to the late hour, this item was postponed until the August 17, 2021 meeting. 9. COUNCIL COMMITTEE REPORTS 1. OUTSIDE BOARDS AND COMMITTEE REPORTS 10. COUNCIL COMMENTS Councilmember K. Johnson thanked the citizens who took time to be here tonight, commenting even with the delay, there had been really good participation. She took notes during the comments and relayed what she heard and agreed with. First, she will send a memo to Phil Williams and Mayor Nelson asking them to work with the residents of Dayton Street to solve the speeding and safety problems. Second, there were great questions about expanding the unit lot subdivision process to all the BD zone. Third, she did not think the portal to report bias, hate and discrimination was a good idea. This was reported as an idea by the Diversity Commission but was carried out by the Administration. Fourth, she did not support surveillance of parks where the graffiti occurred. Fifth, she had a lot of questions about the missing middle with DADUs, townhomes, triplexes and duplexes; they can work but the Council needs to proceed cautiously and look at it on an area by area basis. Edmonds City Council Approved Minutes July 27, 2021 Page 22 Packet Pg. 373 8.2.d Mr. Williams asked for clarification regarding how to proceed. In response to the request to wait a week, he asked if staff could wait a week for further input and then return for approval of the general concept for all the sections. Councilmember L. Johnson suggested putting it on the Consent Agenda in two weeks. Mr. Williams agreed it could be scheduled on the Consent Agenda in two weeks and if anything needed to be brought to Council in the meantime as a result of further input, that could be done. Councilmember Buckshnis said some citizens wanted to know if there would be a public hearing; she did not think a public hearing was needed and the public could contact staff. Citizens have told her that there were significant changes between this and the original proposal. She asked how citizens would contact staff or if staff preferred to schedule a public hearing. Mr. Williams did not see a need for a public hearing. The last slide in the presentation includes a number of ways to contact staff including emailing Mr. Hague, Mr. English, Mr. Hauss or him and citizens can include the Council if they wish. Councilmember K. Johnson requested the feedback received tonight be incorporated and any questions be answered because she did not want to see the same document on Consent. She recommended the team digest the comments from the public and the feedback from the Council and make the appropriate modifications. Mr. Williams acknowledged there were a lot of comments, but was uncertain any rose to the level of Council direction. Councilmember Olson suggested if the Council supported decreasing the size of the bulb outs on Bowdoin, that would be a good change. Mr. Hague assured the bulb outs on Bowdoin would not be exceptionally large. Councilmember Fraley-Monillas commented everybody has their own opinion and have been lobbied by various people, groups and organizations. She suggested the team come back with a project based on information and the background of employees and consultants. If some things can be added that make Councilmembers feel better, fine and if not, she was fine with the proposal. She was concerned with telling staff what they need to do when they are the professionals. Councilmember K. Johnson recalled she raised three safety concerns in her neighborhood along Bowdoin Way, 1) lighting, 2) proximity of parking to intersections where right turns occur, and 3) whether it would be better to have parking on the south side of the street instead of the north because bicyclists will be going faster downhill and may need more visual distance. She commented it was easier to stop if someone opens a car door on the uphill side than it is on the downhill side. She requested the team take a closer look at the three safety concerns she has noticed while walking and riding a bike in the neighborhood. Mr. Williams explained the north side is better for parking because Bowdoin is not all downhill westbound. The parking study showed higher parking usage on the north side which is why it was proposed to be retained on that side. Homes on the south take their access in different ways. Those three things added up to it made sense to leave the parking on the north side. Staff can look at the lighting and provide a response as well as consider the proximity of parking where right turns occur. Councilmember K. Johnson agreed there is an uphill section from Five Corners on Bowdoin Way on the north side and the multi -family properties rely on Bowdoin Way for parking. Once the top of the hill is reached, it is primarily downhill the rest of the way to 9' Avenue. Due to bicyclists' speed, she requested the team reevaluate whether to have parking on the south side. 2. INTRODUCTION REGARDING PRIVATE CODE AMENDMENT TO ECDC SECTION 20.75.045.B, ENTITLED UNIT LOT SUBDIVISION - APPLICABILITY Edmonds City Council Approved Minutes May 4, 2021 Page 17 Packet Pg. 374 8.2.d Development Services Director Shane Hope explained the intent is not to decide anything tonight, but to brief the Council on the basic idea. A public hearing will be held in the future as well as any other follow- up meetings that are necessary. Senior Planner Mike Clugston explained a private code amendment has been proposed to change where the unit lot subdivision (ULS) process would be allowed. ULS are currently only allowed in the General Commercial, Multiple Residential, and Westgate Mixed Use zones. This applicant would also like to allow it in the Downtown Business (BD) zones, and specifically at the site of their proposed 14-unit townhome project at 614/616 5th Avenue South, which is currently under review by the Architectural Design Board (ADB). He displayed a map of existing subdivision zoning, General Commercial primarily along Highway 99, Multi -Family zones primarily along arterials such as 212th, 196' and Edmonds Way and an area downtown. The applicant would like to use the process in the BD zones. When this application was submitted, staff felt it reasonable to add two more zones where ground floor multi -residential is an option, the Firdale Village Mixed Use Zone and a few parcels in the Office Residential (OR) zone on Sunset. The ULS process was adopted in 2017 to provide opportunities for dividing fee simple ownership of land to create townhouses, rowhouses and similar fee -owned dwelling units as an alternative to both condominium ownership and traditional single-family detached subdivision. A ULS does not permit uses or densities that are not otherwise allowed in the zoning district in which the subdivision is proposed. Each project where a unit lot subdivision is used is first reviewed and approved to verify compliance with all applicable building, fire, public works, and zoning codes. The ULS then follows and inserts property lines between dwelling units, typically along shared walls and enclosing a small private yard. Mr. Clugston identified five locations that have used the ULS process, one in a CG zone on 212' east of the high school and four others in the multi -family zones (one in the bowl, two near the high school and one in the south end of the City). There have not been any applications in the WMU; multi -family is allowed on the ground floor in some subdistricts and some zones allow townhouse type development as proposed at 614/616 5t1i Ave S. The project at 614/615 5th Ave is currently under review by the ADB and could be approved without allowing the ULS process by creating condominiums but they would prefer to use the ULS process. The packet includes the current ULS code with brief markup in the applicability section that would identify the BD zone as an additional zone to allow use of the ULS process. Mr. Clugston relayed the Planning Board considered the BD, Firdale Village Mixed Use and OR zones and initially supported broadening the applicability but in the end recommended the BD zones. The owner of the site provided testimony last week during audience comments, but he was unsure if they were available on tonight's meeting. Ms. Hope advised there would be an opportunity at the public hearing for the applicant to speak to the code amendment they have applied for. Councilmember Buckshnis asked if the applicant was Pine Park 614, File Number PLN2020-0053. Mr. Clugston answered that is the application for design review. This amendment is File Number AMD2020- 0003. Councilmember Buckshnis observed there is one applicant, but the intent is to expand use of ULS into other zones. The applicant is only applying for 614 and 616 5th Avenue South. Mr. Clugston said that is the applicant's design review project; the applicant would like to use it on their project at 614/616, but it apply throughout BD zones if approved. Ms. Hope reminded this type of zoning approach must be applied to an entire zone, not just one parcel. Councilmember Buckshnis commented unless it was a variance. Ms. Hope said it would be difficult to qualify for a variance. The ULS process does not change the building, it simply allows instead of a condo or rental units in one complex, it could be divided up for single ownership. Councilmember Buckshnis commented the developer of this one parcel wants to expand the applicability to Firdale and all the BD zones. Mr. Clugston explained the applicant's request was for the BD zones. During staff s review of their request, it seemed reasonable to extend it to other zones where ground floor Edmonds City Council Approved Minutes May 4, 2021 Page 18 Packet Pg. 375 8.2.d multifamily residential is allowed such as Firdale Village and OR. Ms. Hope pointed out the Planning Board only recommended the BD zones. Councilmember Buckshnis said with individual units rather than a condo, if a townhouse that used the ULS provision, it must be sold as a ULS with a business on the first floor. Mr. Clugston agreed. Councilmember Buckshnis said she has a lot of concerns, commenting she was unsure who has ever lived with the terrible neighbor next door and there are so many things that can go on downtown and although downtown is great now, she found it difficult to comprehend allowing ULS in all the BD zones. She said she would keep the rest of her questions for the public hearing. Councilmember Olson offered to provide her comments via email to Ms. Hope and Mr. Clugston so they could be addressed during the public hearing. Council President Paine said it sounds like the proposal is to add ULS to what can be allowed. Currently there could be building with condominium or apartments on the ground floor, but this would require commercial or office on the ground floor. These other ownership or rental properties are still allowed through the BD zones, but for a ULS, the ground floor use would be different. Mr. Clugston explained a commercial use is required on the ground floor in any event. Rather than an apartment or condo, this would be a fee simple where someone could buy one unit; in this developer's project, they are proposing 14 units, 3 in each of 2 buildings facing 5t'' and another 8-unit building behind. For example, in the 3 unit buildings on 5t'', each would be required to have commercial on the ground floor as part of a live/work unit and 2 levels of residential above. If the ULS process is approved, they could put property lines on those walls between the units and the units could be purchased separately. That is all the ULS does. Without ULS they could still create a condominium. Councilmember K. Johnson relayed her understanding a fee simple arrangement provided vertical ownership. What is different about this proposal is commercial on the ground floor. If it were a condominium, the responsibility would be the developer's, but with a fee simple arrangement, each individual townhome facing 5t' Avenue would become a commercial landlord and have to find renters, etc. Mr. Clugston relayed the assumption by the developer is this live/work unit concept exists in other parts of the country and they see some demand for it here. They are proposing those units in the project that is undergoing design review and plan to build them regardless of whether they can do ULS. Without ULS, they have indicated they will do condominiums. Assuming the units are design reviewed and approved and they get building permits, they plan to construct them with the units facing 5t' each having ground level commercial space as part of the live/work concept and owners will live above, essentially commuting downstairs to the commercial use. The range of uses in the downtown area is vast; it could be a small shop, an office, etc. The intent of the live/work concept is to have people live above their business. Councilmember K. Johnson commented that would be a challenge in that area of 5t' Avenue because there are no live/work units to the south and none between there and the fountain. This a new concept and she wondered who would take the risk, whether it would be the developer or the homeowner. In the case of Westgate, there are still vacant spaces because some uses cannot be accommodated such as restaurants because of the fumes. She anticipated it would be a challenge to sell those units with the expectation someone living above will want to work downstairs or it will be the homeowner's responsibility to rent out the space. If it were a condominium, that would be the developer's responsibility, but with a ULS, it will be the homeowner's responsibility. That issue was not discussed by the Planning Board and is a key consideration. Mr. Clugston pointed out that is the risk this developer is taking on with this project; selling live/work units whether they are owned through a condominium or ULS. The developer believes they can sell these units. It is a unique setup for Edmonds, there are no other live/work units, but that is not to say it won't work. Edmonds City Council Approved Minutes May 4, 2021 Page 19 Packet Pg. 376 8.2.d Providing the ULS process would be one more tool they would have to create ownership of these rather than a condominium ownership model. Councilmember K. Johnson recalled when the post office site was developed, a couple units were live/work because there was access from the street but in fact no shops have located there. Mr. Clugston agreed several units on the north end of the building were identified as live/work but were not required to be live/work units. Ms. Hope advised staff will provide more information and there will be opportunity for further discussion. Councilmember Distelhorst requested staff not use red lines and shading on maps. He requested Councilmember when talking about housing not to call these terrible things. There are ULS in the city; those are residents and neighbors and fellow Councilmembers who live in multifamily ULS. They are not terrible things, they are housing options where people live. He asked if there was a date planned for the public hearing. Ms. Hope said staff will work with the Council President Paine on a date in the next month. COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, THAT DIRECTOR HOPE AND THE COUNCIL PRESIDENT SET A DATE FOR THE PUBLIC HEARING FOR UNIT LOT SUBDIVISION CODE AMENDMENT. Councilmember L. Johnson said in the interest of time, she will contact Ms. Hope with her questions. Councilmember Buckshnis questioned whether a motion was necessary. Ms. Hope said a motion is not needed. A public hearing is required because it is an application. UPON ROLL CALL, MOTION CARRIED (4-0-3); COUNCILMEMBERS DISTELHORST, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE; COUNCILMEMBERS K. JOHNSON, FRALEY-MONILLAS AND BUCKSHNIS ABSTAINING. Councilmember Buckshnis asked whether the art non-profit building was live/work. Ms. Hope recalled there was some discussion about that; she did not think it ever happened but offered to double check. Councilmember Buckshnis observed Firdale Village has one owner and there was some type of Master Plan done for Firdale Village in 2010. She asked if this would be an addition to the Firdale Master Plan. Ms. Hope explained this would simply allow, if the owner chose to use ULS, to sell units separately; it does not change the Master Plan. Councilmember Buckshnis apologized to Councilmember Distelhorst, stating comments are comments and she knew he did not like her vocabulary. The issue that many people have relayed to her is the fact that condominiums are a lot different than ULS and that is something to be concerned about. Council President Paine raised a point of order. Mayor Nelson requested Councilmembers refrain from making personal remarks about other Councilmembers. 3. UPDATE ON DEVELOPMENT ACTIVITIES This item was postponed to a future meeting. 4. INTERLOCAL AGREEMENT WITH THE HOUSING AUTHORITY OF SNOHOMISH COUNTY (HASCO) Ms. Hope recalled there were presentations regarding HASCO at the April 20th Council meeting, one from HASCO's executive director and another presentation about a potential ILA with HASCO should an opportunity arise that would allow them to move forward with purchasing property consistent with all City zoning requirements for households that qualify as low income. HASCO currently owns three properties in Edmonds City Council Approved Minutes May 4, 2021 Page 20 Packet Pg. 377 8.2.e r QP a 0 0 WOODWAY 302.6th A . S— 21222�82n i API. M 1298 u Ok VST4S91 8615 244th St. h L Q- tyTH ST SW Ave. W 7236 212th St. c 0 E w �� •E 0 MOUN AKE TER CE LL '�228TH STD a v s LU = x 00 W 236TH ST 244TH ST 244TH Sl Proposed Subdivision Zoning (BD, OR, FVMU) FlExisting Subdivision Zoning (CG, RM, WMU) O Subdivided Unit Lot Site May 2021 Packet Pg. 378 8.2.f PUBLIC HEARING ON CODE AMENDMENTS TO BROADEN APPLICABILITY OF THE UNIT LOT SUBDIVISION PROCESS (FILE NUMBER AMD2020-0003) Mr. Clugston advised that this is a code amendment request from a private applicant, Citizen Design Collaborative, who has proposed a 14-unit townhome project at 614/615 5t1i Avenue S that is currently under review by the Architectural Design Board. He explained that Unit Lot Subdivisions (ULS) are currently only allowed in the General Commercial (CG), Multifamily Residential (RM), and Westgate Mixed -Use (WMU) zones. The applicant's proposed amendment would expand Staff subsequently proposed an alternative amendment that would further broaden the applicability language to include any zone where multifamily residential development is allowed on the ground floor. He pointed to the following attachments that were included in the Staff Report: • Attachment 1 — Cover letter from the request from the applicant, Citizen Design • Attachment 2 — Draft code amendment • Attachment 3 — Minutes from the Planning Board's February 10, 2021 meeting • Attachment 4 — A Map of ULS applicability in Edmonds Mr. Clugston reviewed that the ULS process was adopted in 2017 to provide opportunities to divide fee -simple ownership of land to create townhouses, rowhouses and similar fee -owned dwelling units as an alternative to both condominium ownership and traditional single-family detached subdivisions. At that time, it was felt that the ULS process would apply best to the CG, RM and WMU zones. When the proposed amendment came in, staff agreed that the ULS process could work well in the BD zones, and felt it could be further broadened to include the Office Residential (OR) and Firdale Village Mixed Use (FVMU) zones. He recalled that staff discussed both options with the Planning Board at their February 101 meeting, and the Board determined it would be appropriate to move the broader language to a public hearing. Mr. Clugston said that, as he prepared for the hearing, he noticed that some additional clarity was needed. As a result, he proposed the following small change to the language the Board considered at the last meeting. • ECDC 20.75.045(B) — Applicability. The first sentence would be changed to read, "The provisions of this section apply exclusively to the subdivision of land for single-family dwelling units, townhomes, and rowhouses in any zone where ground floor dwelling units or live/work units are allowed. " Live/work units are considered a residential building type according to the Building Code, and the change makes the language more specific as to where a ULS could occur. Mr. Clugston referred to the map (Attachment 4) showing the zones where ULS is currently allowed, the proposed zones where ULS would be allowed if the code amendment is adopted, and the location of the five ULS projects that have received approval or are currently under review. He summarized that the amendment would encompass the BD zones, as well as a few parcels in the OR and FVMU zones. He said staff believes the proposed amendment would create the ability for some interesting new projects in those areas. He reminded them that all projects would require design and building permit review before a ULS could be applied over top of them, and a ULS would not change density or allowed uses. It is simply a way to create fee -simple lots that have townhouse -type units on them. Chair Rosen opened the public hearing. Craig Pontius, Citizen Design Collaborative, said Mr. Clugston did a great job presenting the proposed amendment. He said the intent of the amendment is to provide an alternate means of ownership for project types that are already permitted under the code. Presently, the ECDC allows the construction of live/work units and townhomes in the BD zones, but they cannot be subdivided and sold fee simple. This requires them to be condominiumized instead. The intent is to provide some flexibility to property owners in the zone in terms of how the ownership structure of a given project will be put together. Dr. John Hogue, Edmonds, said he is a member of the City's Economic Development Commission (EDC), and serves on the EDC's Neighborhood District Subcommittee, of which Firdale Village is one. However, he was present to speak only as a private citizen. He said he is opposed to expanding the ULS provision to the BD, OR and FVMU zones, as he felt it would further erode existing commercial space set aside for businesses and stifle job creation and business recruitment for the City. If the City truly wants live/work in Edmonds, he suggested they stop prioritizing housing at the expense of commercial space. Planning Board Minutes March 24, 2021 Page 2 Packet Pg. 379 8.2.f He recalled that, at the last Planning Board meeting, Mr. Clugston stated that ULS has worked very well in the Westgate Mixed Use (WMU) zone. However, this is highly debatable, as two commercial spaces are still vacant two years after Westgate Village opened. The housing above restricts the types of businesses that can use the commercial space. Because the housing is maximized, the footprint of the ground floor commercial space is minimized, and the commercial spaces at Westgate Village are small. The lack of tenants is not due to the pandemic; it is due to incentivizing housing. He expressed his opinion that the WMU zoning has not worked well at all, and he is afraid the same situation will play out in the BD and FVMU zones if they start to incentivize housing de facto by making it easier to do a ULS. Michelle Douch, Edmonds, said she has followed this process, along with the Housing Commission's work on the Housing Action Plan. She recalled that, as originally proposed, the amendment would only apply to the BD-3 zone. She only recently learned that it has been expanded to include the entire BD zone, as well as the OR and other zones where ground floor multifamily residential is allowed. She is concerned that the proposal would change the zoning in multiple areas of the City under the cover of a single project. She feels that transparency is lacking for the community to know this is happening. The intent of the Housing Strategy is to create neighborhood village plans, transitional zones, etc. that allow for this type of development, which means there will be other smaller areas in the City that would be allowed to have tract townhome development. Because the proposed amendment would be applied to a much greater area of the City, she suggested that the process be slowed down to allow for greater public involvement. They should consider its impacts beyond just this one project. Mr. Pontius clarified that the proposed amendment is intended to modify an ownership model rather than allowable uses. Regulations related to parking, design, etc. would remain unchanged. The amendment is intended to address how the property is owned post construction, and the City would retain its ability to limit uses in a given zone, require design review, etc. The ULS would occur after all of the permits have been reviewed and approved, rather than something that is done to establish properties in order for entitlement to take place later. Again, he said anything that is constructed would have to be compliant with the current code, but it could be divided and sold off. As no one else indicated a desire to testify, Chair Rosen closed the public portion of the meeting. Board Member Cloutier observed that a lot of the public concern appears to be that the number of residential units allowed to be developed would increase if the amendment is approved. However, based on the Board's discussion at the last meeting, the density would not change. The number of residential units allowed would not change. The only thing that would change is the manner in which ownership of the units is handled. Mr. Clugston agreed that is correct. Board Member Cloutier summarized that, if approved, the amendment would not make more units available for residential use than is allowed under the current code. Mr. Clugston again agreed that is correct. Board Member Robles said he understands that condominium development is required to pass certain standards in terms of building envelope, ceilings, windows, etc. He asked if the ULS process would enable developers to skirt these standards or if the standard of build would be the same. Mr. Clugston said he is not familiar with specific condominium requirements, but the Building Division will review all projects to make sure they comply with the applicable building requirements. While he is not an expert on these requirements, it is likely the International Residential Building Code would apply. Again, Board Member Robles observed that the requirements to build a condo include some stringent building standards, and that adds cost to construction. There is also some associated construction liability. He asked if these requirements would be equally applicable to ULS ownership as they are to condominium ownership. Mr. Chave said his understanding is that the multifamily building code standards are applicable to all multifamily development, regardless of ownership. However, he acknowledged that there may be some differences as far as insurance rates, liability, etc. Board Member Monroe asked what problem the proposed amendment is trying to fix. He also questioned if the amendment would allow developers to skirt quality standards. He voiced concern that the Board doesn't have enough information, at this time, to consider the full consequences of the amendment. Mr. Chave said the only difference would be that of ownership. It would be a choice of whether a person wants to own the entire unit separately (fee simple) or be part of a larger condominium organization. Board Member Monroe commented that there are liability requirements that protect condominium owners that would not be required for ULS. He asked if that would have an effect on the quality of construction. Mr. Chave explained that a condominium association would have certain rules for how they operate, and a single owner would operate differently. Planning Board Minutes March 24, 2021 Page 3 Packet Pg. 380 8.2.f In terms of liability, there might be differences in insurance, whether it is joint insurance for the entire building versus an individual unit, but this would not impact the building standards that apply. He concluded that only the Building Official could provide a definitive answer to address this concern. Chair Rosen suggested the Board could delay its recommendation until the Building Official could answer the Board's questions and concerns, or they could make a recommendation now that is contingent upon the Building Official's response. Board Member Monroe asked why the condominium model has largely failed in Edmonds. If the answer is tied to liability or quality, he felt the Board should explore the issue further before making a recommendation. Mr. Chave responded that staff s understanding is that the proponents would prefer to do a ULS. If that doesn't work, they will simply go ahead with a condominium. Board Member Monroe asked how many condominiums have been constructed in the City over the past 15 years, as his understanding is that condominium development in the State of Washington has been arrested due to liability and quality issues. Mr. Chave said there were particular issues in the 1990s with how certain materials were being used or applied and that is where the issues of liability lawsuits and bank reluctance came into play. A lot of condominiums were being built using this cheap and easy method of construction, but these problems have largely been solved over the intervening years. But again, he said he isn't an expert in this field. He suggested the Board ask the applicant to respond to why he is interested in doing a ULS as opposed to a condominium. Mr. Pontius said he can't speak to this issue directly. The decision was made by the developer, and he was directed to pursue the option. His somewhat limited understanding is that, from the developer's perspective, the target market prefers the fee - simple ownership model to the condominium -association model. Board Member Monroe asked how many condominiums the developer has constructed in the State of Washington over the past 15 years. Mr. Pontius said he has only been in the profession for the past 7 years, so he hasn't done very many. He said he could follow up with his colleagues to see how common they are. His firm typically does apartment buildings that are sometimes condominiumized and sometimes held for rental. This decision is made by the owner later in the process. However, their townhouse developments are usually ULS rather than condominiumized. Vice Chair Crank said she would prefer to delay the Board's recommendation, as she feels that some subject matter expertise is missing in order for her to make a definitive recommendation. On a larger scale, she said she is feeling quite uncomfortable making a recommendation for the whole when the amendment was submitted to address one particular project. She doesn't want to make a blanket recommendation based on one particular project only to find out later that it isn't appropriate for some areas. Board Member Cloutier voiced concern that these questions were not raised at the last meeting, and Board Member Robles answered that they were. Board Member Cloutier said he did a quick search and there are no different rules for construction of condominiums. A condominium is a method of ownership of an apartment, townhouse or other building envelope. The building envelope and how it is subdivided is what determines the rules for construction in the code. Condominium associations can establish their own rules, but that is not the Board's concern. The Board's concern is about the use of land. In this proposal, the use of land would not change in any way except how it is owned. He questioned how changes in how the land is owned would impact the community. Board Member Robles observed that there is a litany of requirements associated with converting apartments to condominiums, including the air tightness, insulation, window quality, door quality, water vapor penetration through the skin of the building, sealants, etc. It is barely feasible, particularly since the new condominium laws were enacted in 2015 to protect the owners. The Planning Board's mandate is to do what is in the best interest of the citizens. The laws are there for a reason, and he isn't entirely sure they have fleshed out the cost and benefit to society in having this one project influence other future projects. While he is not recommending denial at this time, the Board needs some definitive answers to address the concerns. Mr. Chave said the Board could recommend approval of the amendment for must the BD zones, consistent with the applicant's original request. The only reason staff suggested the larger applicability was the desire to avoid piecemeal changes over time. He commented that converting rental units to condominiums is an entirely different issue because it involves a single property owner dividing the building into individual ownerships. With ULS and condominiums situations, there are separate owners for each unit and the building standards do not vary. When converting an older rental building, the Planning Board Minutes March 24, 2021 Page 4 Packet Pg. 381 8.2.f Building Official will look much more carefully at how the building complies with the current building codes. With new construction, developers would have a choice as to the type of ownership they are building for, but the constructions standards would remain the same. Board Member Cheung observed that the proposed amendment would not prohibit condominium development. It would simply open it up to allow townhome development, too. Mr. Clugston said it would allow both fee -simple and condominium ownership. Board Member Cheung questioned the Board's interest in deciding whether one ownership option is better than another. He said he doesn't know how allowing only condominium ownership would benefit the City. Unless he hears that the City has a special interest in only allowing condominiums, he is ready to forward a recommendation to the City Council. Board Member Robles said his concerns are related to building standards. If he was assured that the building standards would be the same for either condominiums or ULS, he would support the proposed amendment. Board Member Cheung noted that staff has indicated that the only change would be related to ownership and all other building standards would apply in either case. Board Member Robles said he wants to make sure that is, in fact, the case. He wants assurance that the proposed amendment would not open the door for a developer to build a lower -quality project than what would be required for a condominium development. Board Member Monroe didn't disagree with the comments provided by Board Members Cloutier and Cheung. However, he felt it would be entirely appropriate for the Board Members to consider the potential consequences. They should acknowledge that condominiums are more difficult to build because they come with strings attached and developers can be held responsible for poor quality. These same requirements would not apply to ULS projects. The amendment would make ULS projects easier to build, and they could presumably have worse quality. Even if the quality were the same, there would be no recompense to sue the developer once they are done. Vice Chair Crank said she is hesitant to make a blanket recommendation based on one particular project. She would feel better about making a recommendation now if the Board had the ability to come to consensus on the original amendment that would apply only in the BD3 zone. Chair Rosen reviewed the Board's potential options as follows: • Continue the hearing to a future date and request more information from staff. • Make a recommendation on the original amendment proposal, which would only apply to the BD3 zone. • Make a recommendation on the broader amendment, as presented in the Staff Report. • Make a recommendation on either the broader amendment or the original amendment, but make it conditional Board Member Cloutier referred to Revised Code of Washington (RCW) 64.55 (Multifamily Construction Defect Claims), which applies equally to condominiums, apartments, etc., and simply address how a building is constructed. Again, he said there are no separate laws that only apply to condominiums. In a transfer of ownership, the code name is condominium and the exact same building requirements apply. He said he doesn't see any reason to object to the proposed amendment or postpone a recommendation. He suggested that the Board consider two recommendations. First, they could make a recommendation on the applicant's original proposal, which would only apply to the BD3 zone. Second, the Board could make a recommendation on whether or not the proposed amendment should be applied more broadly, as recommended by staff. BOARD MEMBER CLOUTIER MOVED THAT THE BOARD TAKE ACTION ON THE APPLICANT'S ORIGINAL PROPOSAL FIRST, AND THEN CONSIDER ITS BROADER APPLICATION TO OTHER ZONES IN THE CITY AS A SEPARATE DISCUSSION. VICE CHAIR CRANK SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. Mr. Clugston clarified that the applicant's original proposal was to apply the ULS process in all of the BD zones throughout the downtown area. It was not specific to the applicant's property or even just the BD3 zone. Staff s proposal was to expand the amendment to also apply to the OR and FVMU zones. Planning Board Minutes March 24, 2021 Page 5 Packet Pg. 382 8.2.f VICE CHAIR CRANK MOVED THAT THE BOARD RECOMMEND APPROVAL OF THE APPLICANT'S ORIGINAL PROPOSED AMENDMENT TO APPLY THE UNIT LOT SUBDIVISION PROCESS IN ALL OF THE BD ZONING DISTRICTS. BOARD MEMBER CHEUNG SECONDED THE MOTION. Board Member Robles asked why the applicant's proposal was so broad to include all of the BD zones. Mr. Clugston said the applicant requested to change the applicability of the ULS process to add the BD zones. It was not specific to the BD3 zone. Again, staff suggested that the amendment be expanded to include the OR and FVMU zones. Board Member Monroe said he has environmental concerns regarding the proposed amendment, as well as how it might impact the City's housing strategy. He is also concerned about the points raised by Dr. Hogue about its potential impact to commercial development. The Board has an opportunity to postpone its recommendation to allow more time to get it right. Board Member Cloutier again asked how the amendment would change the density allowed, the number of units or housing availability. The only change would be to ownership. The issue to be addressed in the housing strategy is having units that are affordable, and the amendment would not have any impact. He suggested that the Board Members should have raised all of these issues and requested additional information at their earlier discussion in February. It is not acceptable to raise these concerns late in the process because it appears to be throwing up roadblocks as an excuse not to get things done. Once again, Mr. Clugston referred to the map (Attachment 4) and pointed out that the ULS process can be applied in all of the red areas, which is a mixture of RM zones primarily along 212t' Street SW, 76r' Avenue W, 196t1i Street SW and Edmonds Way, as well as the WMU zone in the Westgate area and the CG zones along Highway 99. There haven't been any ULS projects in that WMU zone yet, but there have been some in the RM and CG zones throughout the City. The applicant's request is to add the BD zones, and staff added three parcels zoned OR and the FVMU zone. He concluded that the process is already used in a number of locations, and it is just one more option in the toolbox that developers have. Board Member Robles asked why the amendment was not initiated by staff or the Housing Commission. If it is such a great underlying strategy for the City, it should come from the City staff rather than from a developer. He cautioned that it isn't possible to understand all of the condominium laws based on one Google search. There is more to it than that. Again, he asked why staff didn't propose the amendment. Mr. Clugston said the original application of the ULS process came through a private -developer request in 2016-17, and the Board reviewed and recommended approval of the request to apply the ULS process in the CG, WMU and RM zones. While staff could have proposed an amendment to apply the ULS to additional zones, it wasn't on their radar until it was brought up by a private developer to address his project in the BD3 zone. In both cases, the ULS amendments were proposed by developers. Mr. Chave added that it is also a question of timing. Staff has a lot of code amendment issues on their plate, and it hadn't occurred to them to propose the change. The developer felt it was important enough for their project to submit a development code amendment. Board Member Robles said he supports approving the change for just the project area, but the Board needs to have a broader discussion, as well as more information, before it can be applied to other zones in the City. Board Member Cheung commented that the fact that staff recommended a broader application of the amendment leads him to believe that they think it is a good thing that will allow developers more options. Board Member Monroe asked if staff s intent is to encourage more development in the BD, OR and FVMU zones. Mr. Chave disagreed that the proposed amendment would encourage more development. From staff s perspective, it would provide more housing ownership options, which is a good thing. Staff doesn't believe the only choice for multifamily housing should be apartments or condominiums. It makes sense to allow developers to sell individual units, and it is actually quite common for the townhouse model where units are set up on individual lots. That is basically what the applicant is proposing. In the applicant's case, it would also allow live/work units where the ground floor space is commercial, with residential above. However, each unit would still be owned separately. Chair Rosen recognized that the City is currently undertaking a larger discussion about housing, and the proposed amendment could have potential impacts on that strategy, as well as how the public is engaged in the discussion. CHAIR ROSEN MOVED THAT THE MOTION BE AMENDED TO APPLY TO THE PROJECT AREA ONLY. Planning Board Minutes March 24, 2021 Page 6 Packet Pg. 383 8.2.f Mr. Chave cautioned that the Board could recommend approval of the amendment for the BD3 zone only, but it cannot recommend changing the zoning for an individual property when talking about the overall zoning code. CHAIR ROSEN MOVED THAT THE MOTION BE AMENDED TO APPLY ONLY TO THE BD3 ZONE SPECIFICALLY. BOARD MEMBER CHEUNG SECONDED THE AMENDMENT. Board Member Cloutier questioned if the Board Members have a clear understanding of exactly which properties in the downtown are zoned BD3. If not, then he cautioned against singling them out for the change. Chair Rosen said his motion to amend was intended to draw a smaller circle around the proposal. THE MOTION TO AMEND FAILED BY A UNANIMOUS VOTE. THE MAIN MOTION WAS APPROVED BY A VOTE OF 4-2, WITH CHAIR ROSEN, VICE CHAIR CRANK, AND BOARD MEMBERS CHEUNG AND CLOUTIER VOTING IN FAVOR AND BOARD MEMBERS MONROE AND ROBLES VOTING IN OPPOSITION. Mr. Chave advised that the Board's recommendation will be presented to the City Council for a public hearing. PUBLIC HEARING ON AN AMENDMENT TO EDMONDS COMMUNITY DEVELOPMENT CODE (ECDC) 17.75, ENTITLED "OUTDOOR DINING," AND A RELATED SECTION IN ECDC 17.70 Mr. Chave reviewed that the City Council adopted Interim Ordinance 4210 on December 15, 2020, partially in response to the limitations placed on dining during the pandemic. For several months, outdoor dining was the only way to accommodate patrons, other than take out. It was noticed that the City's codes pertaining to outdoor dining were extremely restrictive and required a Conditional Use Permit (CUP), which could take two or three months to process. The ordinance clarified the conditions pertaining to outdoor dining and streamlined the process for approving this type of use on a commercial property. Specifically, it eliminated the CUP requirement entirely, but still required that outdoor dining located directly adjacent to residentially -zoned properties must comply with the landscape requirements in the existing code or be screened by a building and/or 4-foot wall, hedge or solid fence. Mr. Chave advised that, previous to the interim ordinance, seating was limited to 10% of the existing interior seating or 12 seats, whichever was greater. This typically equated to just a few tables, and anything beyond that required a CUP. The interim ordinance increased the seating capacity to 50% of the existing interior seating or 30 seats, whichever was greater. In addition, a requirement was added that any dining area adjacent to vehicle parking had to be separated by landscaping, curb stops, wall or other suitable barrier. Although the CUP requirement was eliminated, the interim ordinance clarifies that building and/or fire permits would still be required for some elements associated with outdoor dining such as canopies, electric heaters, etc. He concluded that the proposed amendment would make the interim ordinance permanent. Chair Rosen opened the public hearing. As no one indicated a desire to provide testimony, Chair Rosen closed the public portion of the hearing. Mr. Chave recalled that, at the Board's last discussion on the proposed amendments, Board Member Pence suggested that some of the provisions in the ordinance could be combined for greater clarity. He observed that ECDC 17.75.010 deals with the land use standards, ECDC 17.75.020 talks about when a building or fire permit would be required, and ECDC 17.75.030 talks about buildings and structures having to comply with the building and fire codes. Perhaps the latter two could be combined, but ECDC 17.75.010 addresses something totally different. Again, he said the way the ordinance is currently constructed is fine, but it might make sense to combine the last two sections. Vice Chair Crank said she would support combining ECDC 17.75.020 and ECDC 17.75.030. BOARD MEMBER CLOUTIER MOVED THAT THE BOARD FORWARD THE PROPOSED AMENDMENTS TO ECDC 17.75, ENTITLED "OUTDOOR DINING," AND A RELATED SECTION IN ECDC 17.70 TO THE CITY COUNCIL WITH A RECOMMENDATION OF APPROVAL AS PRESENTED IN THE STAFF REPORT AND AMENDED TO COMBINE ECDC 17.75.020 AND ECDC 17.75.030. VICE CHAIR CRANK SECONDED THE Planning Board Minutes March 24, 2021 Page 7 Packet Pg. 384 8.2.g of EDM � O Ins. tg90 Date: To: From: Subject: MEMORANDUM April 22, 2021 Edmonds City Council Mike Clugston, Senior Planner Are there differences in construction between condominium - owned buildings and fee -simple -owned buildings like those constructed as part of unit lot subdivision projects? This question came up at the March 24, 2021 Planning Board public hearing on the unit lot subdivision applicability amendment. Some Board members were concerned that condominium projects would be held to a higher building code standard than a fee -simple unit lot subdivision project. The City's Building Official, Leif Bjorback, confirmed that all multifamily development projects, whether ultimately rented or owned as a condominium or fee -simple, are reviewed against either the International Building (IBC) Code or the International Residential Code (IRC). There is a difference in which code applies, however. Party walls for condominiums are constructed to the standards of the IBC while fee -simple party walls like for unit lot projects are typically built to IRC standards, which are more robust than those under the IBC. Packet Pg. 385 8.2.h REVIEW OF INTERIM ZONING ORDINANCE (#4210) AMENDNG EDMONDS COMMUNITY DEVELOPMENT CODE (ECDC) 17.75, ENTITLED "OUTDOOR DINING," AND A RELATED SECTION IN ECDC 17.70 Mr. Chave reviewed that the City Council adopted Ordinance 4210 on December 15, 2020, as an interim ordinance. The main affect was to change the Outdoor Dining Permit from what had been a Conditional Use Permit (CUP), which required a hearing by the Hearing Examiner and a lengthy review process, to an Administrative Approval that could be done by staff. Because Ordinance 4210 is an interim ordinance that expires after six months, the Board is being asked to review it and provide a recommendation about whether it should be adopted for a longer period of time or permanently. Chair Rosen asked Mr. Chave to articulate between the "Outdoor Dining" use that is the subject of the interim ordinance and "Streeteries." Mr. Chave explained that a variety of activities are allowed within the rights -of -way, but streeteries are a new type of use that came about during the pandemic. They are basically the temporary use of rights -of -way to help businesses survive. Because streeteries are allowed in ECDC 18 (Engineering and Public Works Standards), they are not something the Planning Board reviews or makes recommendations on. Ordinance 4210 relates to on -site outdoor dining, which typically occurs as an extension or accessory to a restaurant in an enclosed building. Sometimes it takes the form of patio dining or outdoor open decks. Board Member Robles asked if Ordinance 4210 would apply to the temporary structures (tents, etc.) that have expanded into parking spaces. Mr. Chave answered that the ordinance is not applicable to tents and other structures that are located within the rights -of -way. However, it could allow outdoor dining to be located in on -site parking areas, as long as the parking spaces are not part of a business's required parking. Chair Rosen asked how the Americans with Disabilities Act (ADA) requirement could potentially be impacted by outdoor dining areas. Mr. Chave answered that the applicant would still have to comply with all of the building code requirements, including making sure that access was ADA compliant. Board Member Pence asked if there have been any applications for outdoor dining since Ordinance 4210 was passed in December. Mr. Chave said he believes so, but he would need to ask the Building Official for this specific information. Board Member Monroe referred to ECDC 17.75.010(2), and asked how the 4-foot wall, hedge or fence was arrived at. He also asked how they arrived at the 50% or 30-seat limit. Mr. Chave said these requirements were part of the previous code that had been in place for many years. The substantial change was not requiring a CUP for the use. Board Member Pence observed that eliminating the CUP requirement from ECDC 17.75.020 would make ECDC 17.75.020 (Secondary Uses Requiring a Permit) functionally the same as ECDC 17.75.010 (Permitted Secondary Uses). If that is the case, then ECDC 17.75.020 could be eliminated entirely. Mr. Chave agreed it might be possible to combine the two sections. However, the language related to building and fire permits in ECDC 17.75.020 would need to be added to ECDC 17.75.010. He commented that there has been some debate and uncertainty about when and how the building and fire permits apply. Board Member Pence said he believes in having codes as neat and tidy and easy to follow as possible, and having two separate sections that are functionally indistinguishable is not good bill drafting. He suggested that the permanent ordinance combine the two sections in a way that accomplishes the intent. The remainder of the Board concurred. Mr. Chave said the intent of the ordinance is to make it clear that outdoor dining must be the secondary rather than predominant use of the property and that some buffering would be required. Chair Rosen referred to ECDC 17.75.010(A)(5), which appears to be motivated by safety. If the intent is to separate vehicles from patrons, perhaps it should be spelled out that the barrier must be suitable to protect the safety of the diner. Mr. Chave advised that a public hearing on the ordinance is tentatively scheduled for March 24r''. CODE AMENDMENT TO BROADEN APPLICABILITY OF THE UNIT LOT SUBDIVISION PROCESS Mr. Clugston explained that this application is a privately -initiated Development Code amendment. As a Type V application, the Planning Board conducts a public hearing and makes a recommendation to the City Council. He explained that the Planning Board Minutes February 10, 2021 Page 2 Packet Pg. 386 8.2.h Citizen Design Collaborative is proposing to add the Downtown Business (BD) zones to the areas in Edmonds where the Unit Lot Subdivision Provision is applicable. He reviewed that United Lot Subdivisions are currently only allowed in the General Commercial (CG), Multiple Residential (RM), and Westgate Mixed use (WMU) zones. He said the applicant has submitted a parallel application for design review for a 14-unit complex at the old Baskin Robbins and Curve site. The proposal is to construct residential and live/work units on the site and then apply the Unit Lot Subdivision Provision on top of the buildings once constructed. However, this isn't currently allowed because the property is located in the BC zone. Mr. Clugston said there have been a number of Unit Lot Subdivision Projects over the last several years in the RM, WMU and CG zones that have worked out very well. Staff believes the proposed amendment makes sense in those areas in the BD zone where multifamily residential is allowed on the ground floor. The amendment might also be applicable to other areas of Edmonds, and staff is suggesting the Board consider the option of making the amendment more general to cast a broader net to include all zones where ground -floor multifamily dwelling units are allowed. This would include Office Residential, Firdale Village Mixed Use and Downtown Business zones, as well as any future subarea plans that allows ground -floor residential units. Board Member Pence noted that Unit Lot Subdivisions were only written into the code in 2017. He asked why the provision was written so narrowly to apply only to a limited set of zones. Mr. Clugston said he doesn't recall exactly why. But, generally, the RM, CG and MU zones were areas where they anticipated that Unit Lot Subdivisions would occur first. Five of the six projects were in RM zones. Based on these projects' success, staff believes it makes sense to allow them in the other zones, too. Mr. Chave said, sometimes, there are unusual configurations of property, and you don't always see how a multifamily use that fits this kind of development could occur. That may be why they missed applying the use more broadly. Board Member Pence agreed that application of the provision should be broadened as recommended by staff. Chair Rosen asked the worse concern staff can imagine someone might raise at the public hearing. Mr. Clugston said he can't think of one at this point. The look of the development on the ground would not change, as Unit Lot Subdivision would simply drops property lines on walls. It is an alternative to the condominium process, and he felt it makes sense to allow it wherever ground -floor multifamily units are allowed. Vice Chair Crank said the only concern she foresees is about the look and feel of the downtown core. She noted a recent story that was posted on MY EDMONDS NEWS about the design of the proposed project has already caused a stir. Mr. Clugston said the proposed amendment is a separate issue from the design. Whether or not the amendment is adopted, the applicant could build the units as long as Design Review and Building Permit approval are obtained. The question is how ownership will be divided up. The applicant could construct the units and then go through the condominium process, and the City would have no say whatsoever. If the amendment is adopted, the applicant would go through a separate process (Unit Lot Subdivision). In either case, the look of the buildings would not change. He agreed that this is something that would need to be clearly explained at the public hearing. Board Member Cheung asked if the proposed amendment could result in parking impacts. Mr. Clugston answered no, and advised that parking would be addressed as part of the Design Review and Building Permit processes. Board Member Monroe asked for reasons why developers might want to use the Unit Lot Subdivision option as opposed to the already established provisions in the code. Mr. Clugston answered that, currently, there is no provision in the code that would allow the applicant to do a subdivision. Right now, Unit Lot Subdivisions are only allowed in RM, CG and WMU zones. The applicant is requesting an amendment to allow the use in the BD zone to specifically take advantage of the fee simple option as opposed to the condominium process or rentals. Board Member Monroe asked why Unit Lot Subdivisions are an advantage over the condominium process. Mr. Clugston said his understanding is that the condominium process is more difficult, is not a public process, and it is hard to get insurance for the units. The zero -lot -line process used in other cities is the process that a lot of developers use to create fee -simple lots. Board Member Monroe reviewed that the adoption of the proposed amendment would not change the density allowed, the look and feel of development or the parking requirements. He noted that condominiums haven't been built in Washington for a number of years because of insurance issues, and the Unit Lot Subdivision Provision would make it easier for developers. He said anticipates that the greatest concern that might be raised at the public hearing is that the amendment would density Edmonds and particularly the downtown core. Vice Chair Crank agreed with that concern. Planning Board Minutes February 10, 2021 Page 3 Packet Pg. 387 8.2.h Board Member Pence suggested one reason developers do not like to do condominiums has to do with builder's liability. Under Washington's Condominium Law, builders have a very long period of time when they are liable for defects in the buildings, and they have been hit with some major lawsuits by homeowner associations. With Unit Lot Subdivisions, all of these issues go away. Board Member Robles noted that builder's liability lasts for eight years. In addition, there are building envelop laws associated with condominiums. You can't simply flip a building from an apartment to a condominium. You have to make sure that the building is structurally sound and that the building envelope, itself, meets a new standard. The windows have to retain certain energy requirements and other requirements would apply, as well. He voiced concern that the proposed amendment would be a quick way for developers to get around a significant amount of regulation associated with the condominium process. Board Member Cloutier observed that once a property is subdivided, each new division would have to meet all of the standards for construction. Mr. Chave said Unit Lot Subdivisions should be thought of as a different form of ownership: condominium versus subdivision. The standards and requirements would be the same for either. Chair Rosen asked if the potential concerns that the amendment would change the character or increase density could be considered fatal flaws that lead the Board to recommend denial. Mr. Clugston emphasized that the amendment would not result in changes in the character of an area or increased density. He referred to the "Purpose" section, which clearly states that "Unit Lot Subdivision does not permit uses or densities that are not otherwise allowed in the zoning district in which they are proposed. " Board Member Monroe said he appreciates that the proposed amendment would not change density. However, it should be noted that the current condominium law is holding back densification. By removing that dam, they could see a tidal wave of redevelopment in the downtown. He said he isn't a huge fan of the proposed amendment, as it will not do anything to address housing for the "missing middle." It seems it will simply make rich people richer. He suggested it is disingenuous to imply that the City isn't making it easier to develop this type of unit in downtown Edmonds. Board Member Pence agreed that the code change related to ownership options would make the construction of town homes a more attractive option for developers. However, it is important to consider that town homes are, by definition, a low to moderate density development for a downtown area. If they receive push back from the public, he doesn't believe it will be well-grounded. Vice Chair Crank asked if a Unit Lot Subdivision would include the ground floor. If so, could commercial be part of that ground -floor level? Mr. Clugston explained that the subdivision could apply to a live/work unit where the ground floor is a commercial use, with residential uses above. But primarily, the developments would be entirely residential. Board Member Pence asked if ground -floor commercial is required in the BD zone along 5' Avenue, or is it just an option the developer is choosing. Mr. Clugston answered that commercial is required on the ground floor along certain street fronts, including 5' Avenue. The applicant's solution is to develop live/work units, where there is a commercial use on the ground floor with residential above where the operator or owner of the business would live. Board Member Pence noted that some cities require the occupant of the ground -floor space to have a business license to establish the voracity of the business use so it doesn't become just another town home. He asked if the City would require a license. Mr. Clugston agreed that would be something to consider, as it makes sense to have the uses separated in some way. Board Member Monroe commented that the intent of the first -floor commercial requirement is to activate the space. Spaces that are occupied by businesses that do not invite the public in goes against the intent of the zoning. Mr. Clugston advised that any commercial use can be located on the ground floor in theory, and there is currently a broad range of businesses in the downtown area (office, service, retail, etc.). Mr. Chave added that, historically, live/work units are found back east. When the country was young, that was fairly typical. The use is not quite as common in the western United States because developers tended to build out because there was so much space. However, with the new urbanism that has occurred over the last two decades, live/work situations are becoming more common. They are seeing more demand or interest from people Planning Board Minutes February 10, 2021 Page 4 Packet Pg. 388 8.2.h who want to live close to where they work. Board Member Monroe commented that if the live/work units must be owner - occupied, people would have to move if their businesses close down. Vice Chair Crank said she plans to seek feedback from a friend who owns live/work space in Seattle. His optician business is on the ground floor, and he lives above. Vice Chair Crank asked if the proposed amendment would override the ground floor commercial requirement in the BD1 zone. Mr. Clugston answered no. Chair Rosen asked if the Board would have an opportunity to weigh in on how the regulations associated with Unit Lot Subdivisions are enforced. Mr. Chave said the proposed amendment is related solely to the Unit Lot Subdivision provision, and is unrelated to the ground -floor commercial use or other zoning requirements. Board Member Cheung asked if the owner of a live/work unit could use the ground floor space for a business, but rent out the upper floor to someone else. Mr. Clugston noted that the City hasn't permitted any live/work unit development to date. The use and owner -occupancy requirement will need further thought. However, that is a separate question from the proposed amendment. Chair Rosen suggested the Board Members keep the questions raised in their minds as they become further informed at the public hearing on March 24r''. In preparation for the hearing, he suggested that the Board provide feedback to staff about whether the amendment should be geographically specific to the BD zone or opened up to a broader area. Board Member Monroe voiced concern that the amendment might be more difficult to adopt if it is applied broadly. Mr. Clugston didn't believe that would be the case because Unit Lot Subdivisions are already allowed in many other parts of the City. The amendment would simply allow a developer to drop property lines down on a use that is already allowed in the zone. Vice Chair Crank said she is open to consider a broader application of the amendment to other zones in the City, but she isn't ready to recommend its application in the BD zone at this time. Chair Rosen asked if the applicant could develop the same project under the current zoning if the amendment is denied, and Board Member Monroe answered that the project would not likely pencil out. Board Member Cloutier requested that staff provide the Board with a before and after map to illustrate the areas that would be impacted by the proposed amendment based on the two options. Chair Rosen asked if the Board could recommend denial of the amendment now. Mr. Chave answered no and explained that the Planning Board must conduct a public hearing before making a recommendation to the City Council. The Board indicated general consensus that the amendment should be presented in the broader context at the public hearing. The description for the hearing should make it clear how the amendment evolved, and that it is being sparked by a very specific request for a very specific property. BOARD MEMBER PENCE MOVED THAT THE BOARD RECOMMEND THAT THE PROPOSED AMENDMENT MOVE TO A PUBLIC HEARING ON THE BASIS OF THE BROADER APPLICATION. BOARD MEMBER ROBLES SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. APPOINTMENT OF NEW STUDENT REPRESENTATIVE Chair Rosen asked about the process for appointing a new Student Representative to the Board. Mr. Chave said staff would advertise the position next week. He recalled that, in the past, the Board set up a subcommittee to interview the candidates and make a recommendation to the Board. The Board agreed to follow that process, with Board Member Robles taking the lead. Planning Board Minutes February 10, 2021 Page 5 Packet Pg. 389 I 8.2.i I City of Edmonds Land Use Application ❑ ARCHITECTURAL DESIGN REVIEW • ' • • ❑ COMPREHENSIVE PLAN AMENDMENT ❑ CONDITIONAL USE PERMIT FILE # ZONE ❑ HOME OCCUPATION DATE REC'D BY ❑ FORMAL SUBDIVISION ❑ SHORT SUBDIVISION FEE RECEIPT # ❑ LOT LINE ADJUSTMENT HEARING DATE ❑ PLANNED RESIDENTIAL DEVELOPMENT ❑ OFFICIAL STREET MAP AMENDMENT ❑ HE ❑ STAFF ❑ PB ❑ ADB ❑ CC ❑ STREET VACATION ❑ REZONE ❑ SHORELINE PERMIT ❑ VARIANCE / REASONABLE USE EXCEPTION ® OTHER: CODE TEXT AMENDMENT • PLEASE NOTE THAT ALL INFORMATION CONTAINED WITHIN THE APPLICATION IS A PUBLIC RECORD • PROPERTY ADDRESS OR LOCATION AMENDMENT APPLIES THROUGHOUT BD ZONES PROJECT NAME (IF APPLICABLE) UNIT LOT SUBDIVISIONS IN BD ZONES CODE AMENDMENT PROPERTY OWNER N/A PHONE # N/A ADDRESS N/A E-MAIL N/A FAX # N/A TAX ACCOUNT # N/A SEC. N/A TWP. N/A RNG. N/A DESCRIPTION OF PROJECT OR PROPOSED USE (ATTACH COVER LETTER AS NECESSARY) AMEND EDMONDS COMMUNITY DEVELOPMENT CODE 20.75.045.13 TO ALLOW UNIT LOT SUBDIVISIONS IN THE DOWNTOWN BUSINESS (BD) ZONES. DESCRIBE HOW THE PROJECT MEETS APPLICABLE CODES (ATTACH COVER LETTER AS NECESSARY) SEE ATTACHED. APPLICANT JACOB YOUNG PHONE # 206.535.7908 ADDRESS 10 DRAVUS STREET, SEATTLE, WA 98109 E-MAIL JYOUNG@COLLABORATIVECO.COM FAX # N/A CONTACT PERSON/AGENT SAME AS APPLICANT. PHONE # ADDRESS E-MAIL FAX # The undersigned applicant, and his/her/its heirs, and assigns, in consideration on the processing of the application agrees to release, indemnify, defend and hold the City of Edmonds harmless from any and all damages, including reasonable attorney's fees, arising from any action or infraction based in whole or part upon false, misleading, inaccurate or incomplete information furnished by the applicant, his/her/its agents or employees. By my signature, I certify that the information and exhibits erewith ubmitted are true and correct to the best of my knowledge and that I am authorized to file this application on the beh f of the o er as listed below. SIGNATURE OF APPLICANT/AGENT DATE 10.15.2020 Property Owner's Authorization I, , certify under the penalty of perjury under the laws of the State of Washington that the following is a true and correct statement: I have authorized the above Applicant/Agent to apply for the subject land use application, and grant my permission for the public officials and the staff of the City of Edmonds to enter the subject property for the purposes of inspection and posting attendant to this application. SIGNATURE OF OWNER DATE Questions? Call (425) 771-0220. Revised on 8122112 B - Land Use Application Page 1 of I Packet Pg. 390 8.2.i CITIZEN DESIGN COLLABORATIVECO.COM DATE October 15, 2020 206.535.7908 TO City of Edmonds Development Services 121 5th Avenue N WE ARE FAMILY Edmonds, WA 98020 DESIGNING INSPIRED SPACE PROJECT Unit Lot Subdivisions in BD Zones Code Amendment TO CREATE COMMUNITY SUMMARY Citizen Design appreciates the opportunity to propose this code text amendment to the Edmonds Community Development Code [ECDCL We believe that the proposal is consistent with the applicable portions of the 2017 Comprehensive Plan and will be in the best interest of the City and its residents. Specifically, the proposal would amend ECDC Section 20.75.045.B to add the Downtown Business [BDl zones in the list of zones in which unit lot subdivisions [ULS1 are allowed. Thiswould a[low zero- lot -line development, such as townhouses, to be subdivided for sale. Under present code, such developments must be held in common, condomiumized or permitted as Planned Residential Developments. If adopted, it is anticipated that the proposed amendment would encourage townhouse development due to the relative ease of selling unit lots versus condominium units. Such development could only take place in zones where it is currently allowed as the proposed amendment is limited to ULS applicability. We trust that this narrative and the attached supporting documents provide sufficient information to review the proposed amendment. If any questions arise, please feel free to contact our office. Humbly Submitted, Citizen Design CRITERION 1: CONSISTENCY WITH THE COMPREHENSIVE PLAN The proposed amendment affects properties with several Comprehensive Plan designations. These include Retail Core, Arts Center Corridor, Downtown Mixed Commercial, Downtown Convenience and Downtown Mixed Residential. All of them are located within the Downtown/Waterfront Activity Center overlay per the 2017 Comprehensive Plan Map. The 2017 Comprehensive Plan lists several framework goals for Activity Centers. These include pedestrian orientation, mixed uses, community character, and providing balanced redevelopment. [2017 Comprehensive Plan, pp. 43-441 More specifically, the Plan's Goa lA.6 states that the City's objective is to Ipjrovide greater ULS Code Amendment 12020 Packet Pg. 391 8.2.i CITIZEN DESIGN residential opportunities and personal services within the downtown, especially to accommodate the needs of a changing population." [Ibid., p. 461 Similarly, Goal EA specifically calls for "...a mix of uses downtown which includes a variety of housing, commercial and cultural activities." [Ibid., p. 481 In addition to the Activity Centers goals discussed above, the Land Use Element includes several goals specific to residential development. Residential Goal B states, "A broad range of housing types and densities should be encouraged in order that a choice of housing will be available to all Edmonds residents..." [Ibid., p 671 The proposal supports this call for a variety of housing types by allowing townhouse -style construction to be subdivided for sale, thus encouraging townhouse development. When combined with the apartment and single-family residential typologies already present, this contributes to the variety of options available to residents. It is to be noted that the proposed amendment affects only the use of the ULS process. All proposed developments will also need to comply with applicable zoning code in effect. Thus, adoption of the proposed amendment will not permit townhouse construction in areas where it is not currently allowed. Since this is the case, the proposed amendment is expected to have a neutral effect on the compatibility of existing and proposed development. This is in accordance with the 2017 Comprehensive Plan's Housing Goal F, "Provide for a variety of housing types that respects the established character of the community." [Ibid., p. 941 It is also in accordance with the 2017 Comprehensive Plan's Economic Development Goal B, which calls for "...balancing the needs for housing, commerce and employment development with neighborhood character, amenitites and scale.- [Ibid., p. 1121. CRITERION 2: RELEVANCE TO PUBLIC HEALTH, SAFETY AND WELFARE The proposed amendment is expected to encourage the development of townhouses and their sale to individual owners. This may result in an increase in owner -occupied housing. Such housing is typically well -maintained as the occupants have a clear incentive to do so. The presence of housing more generally in mixed -use districts can also increase public safety via the "eyes on the street" effect. Although the proposed amendment will not allow housing to be constructed in areas where it is not already allowed, it may encourage such development. CRITERION 3: PUBLIC BENEFIT The primary public benefit to the City as a result of adopting the proposed amendment is its encouragement of owner -occupied, townhouse -style housing. This has the potential to further diversify the City's existing housing stock, which is in alignment with several of the City's goals in the 2017 Comprehensive Plan. Under present code, a project which seeks to establish the equivalent of unit Lots is required to follow the Planned Residential Development [PRD1 process. This process is more labor intensive for both the City's Development Services Department and the project proponent, and it is designed to allow the potential for alternative development standards. Not all projects require this flexibility, and allowing the use of the ULS process instead may reduce the burden on the Development Services Department. ULS Code Amendment 12020 Packet Pg. 392 9.1 City Council Agenda Item Meeting Date: 08/17/2021 Human Services Division Update & Social Worker Contract Approval Staff Lead: Shannon Burley Department: Parks, Recreation & Cultural Services Preparer: Shannon Burley Background/History The City of Edmonds has been working to address housing instability and enhance human services for many years. City Council established a homelessness response fund and allocated $250,000 in 2018. The Council formed a Task Force and ultimately hired KONE Consulting to conduct a study to determine the extent of homelessness in Edmonds and to identify services and potential funding available. The KONE Report was presented to City Council in February of 2019. In 2020 the City established a Human Services Division and hired a part-time Human Services Program Manager. In April 2020, the City utilized a portion of the homelessness response fund to provide support to Edmonds residents experiencing hardship due to COVID and help prevent homelessness for these individuals. In 2021 a budget of $550,000 was established to better fund the Human Services Division; to hire a dedicated social worker, provide administrative support and support community -based organizations. The Human Services Division was moved to the Parks, Recreation and Cultural Services Department in April 2021 and in June Council Priorities for the Human Services Division were determined. Those priorities are listed below in the narrative. Staff Recommendation Staff recommends City Council approve the attached professional services agreement with Compass Health for Behavioral Health Assistance Services (Social Worker) authorizing the Mayor to sign. This contract covers the remainder of 2021 and all of 2022. Narrative In May and June of 2021 staff met with City Council members in small groups to discuss priorities for the Human Service Division. Those meetings enabled staff to develop a list of priorities that were of interest to multiple council members. The priority list below captures the topics that had substantial support of the Council, it does not reflect every priority suggested. The priorities have been broken down into two categories: Phase 1 (now) & Phase 2 (future) Phase 1: Dedicated Social Worker in close connection with the Police Department but NOT how it was historically implemented. Packet Pg. 393 9.1 Phase 2: Provide more frequent updates to council on the Human Service Division Support for people in crisis (mental health, substance abuse, domestic violence, etc.) AND separate coordinating services for those not yet in crisis Housing preservation & homelessness prevention (affordable housing, planning, house sharing, etc.) Update the Kone Report / make data driven decisions Grant procurement / department funding Services for youth (foster child transition, domestic violence education, vocational training) Increased hours for service coordination (disabled, veterans, food, shelter, resource guides, computer help, etc.) Potential regional collaboration for 24/7 social worker availability The presentation (attached) serves as the first Human Services Division update as was identified as a council priority. The update includes an overview of how CARES funding was distributed and how American Rescue Plan Act (ARPA) funds will be distributed in an effort to support housing preservation and homelessness prevention. An update on service coordination efforts by the Human Services Program Manager and details of the a new agreement with KONE Consulting to update the 2019 Homelessness Assessment with current data to better support the priority to make data informed decisions. Finally, the Professional Services Agreement with Compass Health (attached) intends to provide a dedicated Social Worker for the City. The Compass Health Community Transitions division works to provide the support and engagement needed to connect individuals with the most appropriate resources to meet their health and social needs in order to improve outcomes for the individual and to divert additional crises and use of emergency resources. After meeting with Compass Health, Pioneer Human Services, Sea -Mar and Snohomish County, City Staff recommend Compass Health as the provider who will best fit our current needs. While all organizations seemed to offer similar services, Compass Health currently provides a social worker for the City of Lynnwood, City of Mountlake Terrace and two for South County Fire. Adding the City of Edmonds takes us one step closer to being able to establish a regional collaborative approach to serving South Snohomish County. Further, it provides for a smooth transition when individuals cross into neighboring cities as is often the case. Compass Health is a non-profit, Northwest Washington behavioral healthcare leader. They are a community -based healthcare agency, integrating behavioral health and medical care services to support clients and communities when and where they are needed. It is the mission of Compass Health to advance behavioral health in Snohomish, Skagit, Island, San Juan and Whatcom counties. Compass Health provides a wide range of services for clients of all ages in NW Washington. A list of services provided can be found here: <https://www.compasshealth.org/our-services/> Charissa Westergard, Director of Healthcare Integration will be available during the presentation to respond to questions regarding the services provided by Compass Health and the Community Transitions program. Packet Pg. 394 9.1 Attachments: Kone Consulting Professional Services Agreement_fully executed Compass Health Professional Services Agreement Human Services Division Update Presentation Packet Pg. 395 9.1.a CITY OF EDMONDS MIKE NELSON 121 5T" AVENUE NORTH - EDMONDS, WA 98020 425-771-0220 FAX 425-672-5750 MAYOR Website: www.edmondswa.gov PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, hereinafter referred to as the "City," and Kone Consulting, LLC, hereinafter referred to as the "Consultant." WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide homelessness study consulting services to update the City's recent homelessness study with 2020 Census, coronavirus pandemic and other relevant information (the "Homelessness Study Update"); and WHEREAS, the Consultant has the necessary skills and experience, and desires to provide the Homelessness Study Update services to the City; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with Task Plan A: Homelessness Study Update as described in the Scope of Work that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth in Exhibit A; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of THIRTY FOUR THOUSAND SEVEN HUNDRED TWELVE DOLLARS ($34,712.00). B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three (3) days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. 1 Packet Pg. 396 9.1.a C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All research, tests, surveys, preliminary data, reports, and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations, documentation and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this Agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. Packet Pg. 397 9.1.a 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. The Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. Packet Pg. 398 9.1.a 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document and the Scope of Work and fee schedule attached hereto as Exhibit A. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 12. Changes/Additional Work. The City may engage the Consultant to perform services in addition to those listed in this Agreement, and the Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. The Consultant represents that the Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. The Consultant and any persons employed by the Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that he/she/they has/have not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that he/she/they has/have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of Packet Pg. 399 9.1.a The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Kone Consulting, LLC 20427 8611 Place W Edmonds, WA 98026 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS 9th day of CITY OF EDMONDS August 2021. Angie(/Feser, Parks, Recreation & Cultural Services Director APPROVED AS TO FORM: Office of the City Attorney KONE CONSULTING, LLC .c 9&. , A 61,AZZ Alicia Kone, Owner and President Packet Pg. 400 9.1.a STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of 2021, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Alicia Kone, known me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 401 Exhibit A k o ne'o consulting y July 19, 2021 Ms. Shannon Burley, Deputy Director, Human Services Parks, Recreation & Cultural Services City of Edmonds Via email: Shannon.Burley(@edmondswa.gov 2021 Edmonds Human Services Assessment Dear Shannon, Kone Consulting, LLC, is pleased to submit this proposal for two options to provide consulting services for the City of Edmonds updated 2021 Homelessness Assessment, building on the report Kone completed 2018. We are particularly pleased to have the opportunity to build on our previous work for Edmonds, and especially enjoy serving our hometown community. To reiterate our team's qualifications, the Kone Consulting team has over 60 combined years of experience in health and human services backed by extensive qualifications working with community navigators, health workers, and diverse community stakeholders in designing and facilitating collaborative, community -based surveys, needs assessments and strategic plans. In addition to the City of Edmonds Homeless Assessment, some of our recent projects utilizing these capabilities include: • Feeding America, National Landscape Assessment of Food Bank Benefit Application Assistance, current • Center on Budget and Policy Priorities, Implementation of the Pandemic EBT program that temporarily replaces the school meals program while schools were closed, 2020 • Brain Injury Association of America, Maine Chapter, Assessment and Community Survey, current • City of Roseville, CA, Community Needs Survey, 2020 • City of Burien, Community Survey, 2018 • City of SeaTac, Human Services Needs Assessment, 2017 With a depth of knowledge and experience in health and human services at federal, state and local levels, our purpose is to inspire change and create lasting improvements for our clients in the government and nonprofit sectors, and in turn, for those they serve. As we celebrate over a decade of service to our clients, we are energized to continue our success on projects which make a true difference in people's lives. Thank you for providing us this opportunity to do so. Sincerely, Alicia Kone, President and Owner Kone Consulting, LLC Alicia.kone(@koneconsuIting.com 425-275-2895 City of Edmonds, WA Parks, Recreation & Cultural Services 2021 Health and Human Services Assessment Update Packet Pg. 402 9.1.a k o ne'o consulting L Executive Summary 0 U In 2018 and 2019, the City of Edmonds City Council sought to gain an understanding of the homelessness landscape within the city, to include: the number and demographics of residents experiencing homelessness; local and regional services available to assist those individuals living homeless, as well as mitigating potential homelessness from occurring; how nearby south Snohomish County cities and towns were addressing homelessness; and, identifying best practices among like -sized municipalities in other geographic regions. Edmonds -based Kone Consulting was retained to conduct an assessment of the above topics, which resulted in a report to council in February 2019 including quantitative data from 2017 census data and the Washington Department of Social and Health Services, a services landscape scan, qualitative data from stakeholder interviews and community engagement, voices from those with lived experience, and recommendations for future planning. The City has requested Kone Consulting update the homelessness assessment to reflect the current state and possible impacts from the COVID pandemic. We have provided a work plan and budget for the effort associated with simply updating the 2019 Homelessness Report, and a work plan and budget for a second option to conduct a regionwide assessment of the human services needs of residents of our community, not just needs related to homelessness. Additional topics that might be included in a human services assessment might include the needs of teens, seniors, families with young children, and individuals with disabilities. The expanded scope also includes more work with City staff to develop a performance measurement process for human services in Edmonds. Either the update to the homelessness study or a broader assessment of human services needs will help guide City Human Services staff and City Council in planning and addressing the overall wellbeing of the community. Proposed Project Staff and Qualifications We are pleased to have the opportunity to work with the City on such an important project. Team members from the previous assessment who will contribute to the 2021 update include Alicia Kone, Owner and President of Kone Consulting, and Karin Ellis, Senior Consultant. Alsojoining our project team are: Oswaldo Urdapilleta, PhD, Principal Researcher: Dr. Urdapilleta is a seasoned health and human services researcher with over 20 years of domestic and international research experience. He has conducted extensive research, program and strategic assessments, and evaluations for multiple U.S. government agencies. He has led and contributed to health services research for several federal and state agencies including the Centers for Medicare & Medicaid Services (CMS), Center for Disease Control (CDC), Health Research and Services Agency (HRSA), the Agency for Health Quality and Research (AHRQ), and the Hospital Rate Setting Commission (HSCRC) in Maryland, and a Health Analytics and Information Agency in Massachusetts. His research skills include mixed methods techniques combining econometric and statistical analysis with qualitative data. He has extensive experience in primary data collection. He has taught graduate- level courses on monitoring and evaluation techniques at the School of Advanced International Studies at Johns Hopkins University. City of Edmonds, WA a Parks, Recreation & Cultural Services >>?> 2 2021 Health and Human Services Assessment Update Packet Pg. 403 9.1.a k o ne'O consulting y Mary Connolly, Research Associate, Subject Matter Expert: Mary Connolly is a Master of Public Administration student at the Evans School at the University of Washington. Through her MPA coursework she has training in quantitative research and program evaluation. Ms. Connolly brings health and human services experience through her 2 years as an Americorps member serving Pierce County residents, first at Nativity House Shelter in downtown Tacoma and second at United Way of Pierce County where she coordinated community engagement in Franklin Pierce School District. She currently lives in downtown Tacoma and continues to connect with the unhoused community through weekly outreach to people living on the streets and volunteering time at Guadalupe House Transitional Shelter. Tom McQueeny, MPA, Research Associate: Mr. McQueeny is well acquainted with stakeholder mapping and facilitation, as well as experienced in policy analysis, having worked with US Senator Robert Menendez (NJ) focusing on Hurricane Sandy recovery efforts, and Seattle Parks and Recreation conducting strategic planning for their Youth Engagement Services program, which included tracking internal metrics for asset -based, trauma informed youth development models, improving client logic models, and analyzing Seattle socio economic -data to understand barriers faced by client populations who are typically marginalized. Mahnur Khan, Research Associate: Ms. Kahn is pursuing her Master's in Public Administration from the Evans School of Public Policy. She has recently worked as an intern to Councilmember in Seattle, and as a governance intern at the Center of Contemporary Arts. Both these experiences developed her interest to help the ever-increasing homeless population in the state. Project Support: Kone Consulting has a savvy administrative team headed by our Vice President of Business and Finance, Christina Watson. Ms. Watson has over ten years of experience serving in Health and Human Services agencies and 5 years in management. In addition to project assistants, our administrative team has graphic design, social media communication, and Information Technology qualifications. Ms. Watson's team will provide project support throughout the duration of the project. Project Approach Methodology As you'll see from our proposed methodology and work plan below, we are committed to a process which is community -led and human centered, and which supports authentic dialogue among community members while also ensuring data collection and analysis are as free from bias as possible. As we work alongside your staff and community, we look forward to infusing joy, gaining from collective learning and designing a shared vision from this work, ultimately delivering a report and recommendations which honor the City's collective commitment to serving the health and human services needs of its residents. City of Edmonds, WA a Parks, Recreation & Cultural Services >>?> 3 2021 Health and Human Services Assessment Update Packet Pg. 404 9.1.a k o ne'o consulting U Social Determinants of Health and Opportunity Index We examine a community's social, economic and environmental factors using the Social Determinants of 0 Health and Opportunity Index to gain insight and data on the community's overall health, prosperity and a� well-being, including relative strengths as well as areas for improvement. Using the framework helps cities 0 3: set goals for human services funding and decide what to prioritize in order to achieve greater social equity among its residents. N Examples of social determinants include: 06 • Availability of resources to meet daily needs (e.g., safe housing and local food markets) • Access to educational, economic, and job opportunities c • Access to health care services 2 • Quality of education and job training 0 • Availability of community -based resources in support of community living and opportunities for 4) recreational and leisure -time activities • Transportation options Un • Exposure to crime, violence, and social disorder (e.g., presence of trash and lack of cooperation in a community) x • Socioeconomic conditions (e.g., concentrated poverty and the stressful conditions that accompany it) • Residential segregation • Language/Literacy x Community Engagement 0 Z, We use the Institute of Cultural Affairs (ICA) Technology of Participation (ToP) methodology to facilitate group processes and engage stakeholders in assessment and planning. The ICA method is a consensus - based approach that focuses on including all points of view, perspectives, and experiences. These L methods help us ensure that the process will be: a • dynamic, engaging the energy of the group, • participatory, soliciting and honoring the creativity of all participants, • responsive, adapting to meet changing needs and circumstances, U) • realistic, including practical outcomes that are useful and relevant, and c • inclusive, involving a wide spectrum of skills, experience, interests, and abilities. N In addition to informing decisions, the ToP methods have the added benefit of increasing a community's a) a inclusive engagement and cultural relevance: the ability to interact with a variety of individuals, valuing lived experience and perspectives and creating/using facilitation techniques that allow everyone a voice and opportunity to share their opinion openly and without judgment. Approach to Data 0 We value gathering information and analyzing extant data as a way to validate or inform stakeholder input c Y which becomes more meaningful when contextualized by voices and lived experiences. We use a trauma informed approach to collecting information, ensuring we approach sensitive topics carefully, paying E City of Edmonds, WA a Parks, Recreation & Cultural Services >>?> 4 2021 Health and Human Services Assessment Update Packet Pg. 405 9.1.a k o ne'o consulting y attention to wording, taking time to build rapport during interviews and focus groups while making people feel at ease and maintaining confidentiality— not asking for more information than absolutely needed. Commitment to Diversity, Equity and Inclusion Kone is committed to diversity, equity, and inclusion. We understand that in diverse populations, it is also important to identify risk and protective factors that can describe the health of a community and to ensure that the assessment process is inclusive, culturally relevant, and ensures trauma -informed practices. We are particularly invested in ensuring that those for whom programs are meant to serve are included at the table where these discussions take place and are vigilant during discovery to seek those voices in the community. Task Plan A: Homelessness Study Update The team we are proposing for the scaled back option balances your need for high -quality research and analysis and your budget constraints. Therefore, we are proposing a less senior team for this option because the task to update analyses that have already been done is less complex than to design new data collection methods like we propose in Task Plan B below. Owner and President Alicia Kone is not proposed E on the team for the scaled back option, and Dr. Urdapilleta and Karin Ellis's hours were also reduced for = this option. a� Our plan for updating the City of Edmonds 2018-2019 Homelessness Assessment includes using 2020 U Census data from the American Community Survey, DSHS data on homelessness, and HMIS data from 0 Snohomish County to update the estimates of the prevalence and demographic trends of homelessness in 21 Edmonds as defined by the 98020 and 98026 zip codes. We will also conduct a 30-question web -based survey of stakeholders and service providers in Edmonds and adjacent communities. Finally, we will E conduct up to six interviews with regional or national experts on best practices in city services to prevent L homelessness and to help individuals experiencing homelessness. The findings from our data analysis, a survey and best practices interviews will be compiled into a final report. Task 1: Project Initiation We will host a kick-off meeting with City Human Service staff to develop our plan for project management and refine our work plan and timeline to take into consideration any other events or needs not currently 0 known. Deliverables: Project management plan and status report template 0 a Task 2: Extant Data Review and Update of Prevalence of Homelessness Using data from the 2020 Census American Community Survey, DSHS data on homelessness of o individuals receiving benefits, and Snohomish County HMIS data on utilization of services and the Point in Time County, we will update the 2019 Homelessness Study with current data. a� 0 Y c a� E t v c� City of Edmonds, WA a Parks, Recreation & Cultural Services >>?> 5 2021 Health and Human Services Assessment Update Packet Pg. 406 9.1.a k o ne'o consulting y Deliverables: • Extant data inventory • Cleaned up data set • Summary of data analysis and visual graphics Task 3: Conduct Web -Based Survey We will design and deploy an online survey to most efficiently capture information from providers serving Edmonds and regional leadership including neighboring cities' human services programs in South Snohomish County and Shoreline, WA. The survey will help us to update the available services for people experiencing homelessness, as well as to compile broader services available and where there are identified gaps and barriers. Deliverables: • Draft 30-Question Survey • Final Survey instrument • Raw Survey Data • Survey Analysis with charts and graphs Task 4: Best Practices Research and Analysis The consulting team will prioritize our best practices research based on our draft inventory of existing health and human services in the Edmonds region, and the most compelling gaps identified by providers and stakeholders in the survey. Our best practices research will target similarly sized suburban cities, where possible. Deliverables: • Best Practices Research Notes from Six Interviews Task 5: Final Report Once we have completed the best practices research, we will analyze all the data and synthesize it into a compelling assessment report. We will present the data, findings, and conclusions so there is shared understanding about: • Demographic information, economic conditions, educational attainment, transportation barriers and other factors that influence the social determinants of health and the Opportunity Index in Edmonds; • Local and regional trends and their influence on health and human services needs and outcomes in Edmonds; • Health and social determinant outcomes for Edmonds, including disparities within the community across different demographic groups and disparities between Edmonds and the larger region; • Possible causal factors to understand why observed needs exist; and • How interdependencies between and among community agencies, service providers, stakeholders, and neighboring jurisdictions may need to be highlighted or strengthened to better support the community and improve social and health outcomes. City of Edmonds, WA a Parks, Recreation & Cultural Services >>?> 6 2021 Health and Human Services Assessment Update Packet Pg. 407 9.1.a k o ne'o consulting y • Deliverables: • Draft Homelessness Assessment Report • Final Homelessness Assessment Report Task Plan B: Human Services Needs Assessment and Performance Measurement Our plan for completing a more comprehensive assessment of the City's 2021 health and human services needs assessment includes 6 major tasks plus a project retrospective offered as Task 7. Task 1: Project Initiation We will spend time with the City's project team members up -front to establish a strong relationship and make sure we have a clear understanding of the study objectives and the appropriate structure in place to complete it successfully. At project initiation, we will: • Refine roles and responsibilities of our team and City staff (based upon the initial work plan included in this proposal); • Agree upon acceptance criteria for the deliverables and work we will produce; • Define the project milestones and schedule, expectations for communications and status reporting; • Discuss the data sources, data elements, comparative studies, and data requirements necessary for the project; and • Address questions related to the final assessment methodology and work plan, our first proposed deliverable. We will also facilitate these early discussions to identify opportunities for carrying out community engagement activities as well as the stakeholders, community members, and groups that need to be included in the community engagement component of the project. Using these initial discussions as a framework, we will then propose and obtain approval from the project team on methodologies and schedule to be used for data gathering. The proposed assessment methodology will include: • Key research questions and the methods we will use to gather data needed to answer the questions; • Identification of certain population groups in the community to focus on (for example: vulnerable, low- income, seniors, youth, members of marginalized communities, persons with disabilities, etc.) and utilizing human services and public health data in order to establish a baseline about social determinants of health and quality of life; • Interviews with key informants who can provide insight and perspective on key healthy community determinants, related barriers, opportunities and disparities across the region; • Survey design and deployment to collect information on human services available and identified gaps; • Community engagement workshops that will give community members representing key subpopulations the opportunity to participate in human -centered design of services; • Examination of social, economic and environmental factors (social determinants of health) such as City of Edmonds, WA a Parks, Recreation & Cultural Services >>>> 7 2021 Health and Human Services Assessment Update Packet Pg. 408 9.1.a k o ne'o consulting y housing, education, economic security, transportation, access to services, etc.; and Analysis of available administrative data from the 2020 American Community Survey, DSHS and Snohomish County administrative data, and other extant data sources identified by interviewees to examine the trends since the 2019 report was completed related to the Opportunity Index. Deliverables: • Final Project Management Plan and Schedule • Final Study Plan Task 2: Rapid Assessment At the beginning of this project, we will gather as much quantitative environmental and demographic data as possible in advance of survey design and community engagement. This will include 2020 American Community Survey Census Data (1-year estimates being released in September and 5-year estimates being released in December 2021), city -specific Department of Social and Health Services program administrative data to compare longitudinally to the previous assessment of homelessness, and Public Health data resources, including Snohomish County Health District data and reports, national surveys and surveillance system data available such as Behavioral Risk Factor Surveillance System and the National Health and Nutrition Examination Survey. We will also conduct key informant interviews with stakeholders who can provide insight and perspectives that will help us to further focus and shape the survey instrument and group discussions. This will include strategically revisiting some of the stakeholders interviewed during the previous assessment of homelessness in Edmonds, including organizations providing services and in some cases group interviews to maximize time and participation. The consulting team will conduct these interviews and use this early data to determine the perceived needs and strengths of the community to fine-tune the survey design and community engagement design. Deliverables: Summary of data Interview protocol for conducting 10 key informant interviews with community leaders Summary of Key informant Interview Themes Task 3: Conduct Web -Based Survey Just like with the scaled -down option, we will design and deploy an online survey to most efficiently capture information from providers serving Edmonds and regional leadership including neighboring cities' human services programs in South Snohomish County and Shoreline, WA. The survey will help us to update the available services for people experiencing homelessness, as well as to compile broader services available and where there are identified gaps and barriers. Deliverables: • Draft 30-Question Survey • Final Survey • Raw Survey Data City of Edmonds, WA Parks, Recreation & Cultural Services 2021 Health and Human Services Assessment Update Packet Pg. 409 9.1.a k o ne'o consulting y • Survey Analysis with charts and graphs Task 4: Design and Conduct Community Engagement Component The goal is to analyze and synthesize as much relevant data as possible in advance of facilitated community engagement sessions so we have a more focused starting point for these discussions and can use the time of the community participants more effectively. We will work with City staff to ensure we have identified the community members and groups to engage in the process to determine the right tools and methods for communicating with participants. We will use the Institute of Cultural Affairs (ICA) Technology of Participation (ToP) facilitation methodology to engage participants in group discussions. We will teach the Community Services Coordinator (and other applicable City staff) to use the ICA methodology so they can co- facilitate the community discussion groups. We will facilitate these discussions either in -person, virtual, or a hybrid of both which we have found to be highly successful in offering options to participants depending on access to technology, transportation, childcare, etc. Possible locations for hosting could be the Edmonds Food Bank, Senior Center, Frances Anderson Center, and Edmonds Boys and Girls Club, or the Edmonds Lutheran Church or Lynnwood's Trinity Lutheran Church where community services are provided already. We will work with the City to identify the sites depending on the availability of these spaces and intended participants. We will compensate participants with a $75 gift card for sharing their time and experiences. We envision the consulting team conducting the first three community discussion groups with City staff observing and the City completing the remainder. We will also develop a reporting protocol that will ensure the data we are seeking is captured and documented in a consistent manner across all facilitators and settings. Deliverables: • Communication materials (email scripts, flyers, social media messaging, etc.) • Facilitation protocol for three 2-hour community engagement workshops • Community Engagement Workshop notes Task 5: Best Practice Research and Data Analysis Once the community engagement task is complete, the consulting team will prioritize our best practices research based on our draft inventory of existing health and human services in the Edmonds region, and the most compelling gaps identified by providers and the community. Our best practices research will target similarly sized suburban cities, where possible. Once we have completed the best practices research, we will analyze all the data and synthesize it into a compelling assessment report. We will present the data, findings, and conclusions so there is shared understanding about: • Demographic information, economic conditions, educational attainment, transportation barriers and Y other factors that influence the social determinants of health and the Opportunity Index in Edmonds; • Local and regional trends and their influence on health and human services needs and outcomes in Edmonds; City of Edmonds, WA a Parks, Recreation & Cultural Services >>?> 9 2021 Health and Human Services Assessment Update Packet Pg. 410 9.1.a k o ne'o consulting y • Health and social determinant outcomes for Edmonds, including disparities within the community across different demographic groups and disparities between Edmonds and the larger region; • Possible causal factors to understand why observed needs exist; and • How interdependencies between and among community agencies, service providers, stakeholders, and neighboring jurisdictions may need to be highlighted or strengthened to better support the community and improve social and health outcomes. Deliverables: • Best Practices Research Notes from Six Interviews • Draft Health and Human Services Needs Assessment Report Task 6: Sensemaking Workshop and Presentation of Health and Human Services Needs Assessment Results We will facilitate a workshop with our project team, City staff, representatives of the Council, and other key stakeholders if appropriate, to present the Needs Assessment results and data. We intend to create a highly visual data walk, to illustrate the data and findings using charts, graphs, quotations, anecdotes, and other compelling methods. As part of these presentations, we intend to:1) establish consensus on the community health and human services priorities for the City, 2) facilitate development of possible goals, strategies, policies and investment opportunities to address the identified needs, 3) identify opportunities for coordinating with neighboring jurisdictions, and 4) determine elements of an effective implementation strategy. Deliverables: • PowerPoint presentation of Health and Human Services Needs Assessment (this presentation can be modified/customized to meet the specific needs of different groups) • Data Walk posters • Meeting agenda and facilitation protocol • Final report, including health and human services priorities, proposed goals, policies, and strategies and investment alternatives Task 7: Retrospective Meeting As part of our practice of continuous improvement, we conduct a brief retrospective meeting with the project team at the end of each project. The purpose of the meeting is to reflect on the work we did together, what worked well, where there were opportunities for improvement, and what we would do differently next time. We also discuss final delivery of the work products and other materials at this meeting. There is no cost for this activity. Optional Task A: Community Member Survey At the City's option, we could include questions for community members in the web -based survey and distribute a link to the community through the City's existing communication channels such as websites, social media, and listservs. The additional time and expense associated with including community City of Edmonds, WA a Parks, Recreation & Cultural Services >>?> 10 2021 Health and Human Services Assessment Update Packet Pg. 411 9.1.a k o ne'o consulting y members in the survey includes time to develop and analyze the results of 10-12 additional questions, and the time associated with assisting the City with distribution. Optional Task B: Human Services Performance Measures At the City's option, we could expand this workshop to allow more time to flesh out performance measures using an approach called the PuMP Blueprint. We use performance measurement as a way to organize staff, stakeholders, and community around a shared understanding of a system's performance today — and where it is heading in the future. Performance measurement is a set of habits around measuring the performance of work in ways that help people understand how things are working today and uncover opportunities for improvement. Stacey Barr's book Practical Performance Measurement: Using the PuMP Blueprint for Fast, Easy and Engaging KPIs lays out an eight -step process (the PuMP Blueprint) for creating and using performance measures to make strategic goals and an organization's performance relative to that strategy visible over time. PuMP is particularly well -suited to measuring seemingly intangible goals and creating shared understanding and buy -in for those measures. Deliverables: • Edmonds health and human services performance measures City of Edmonds, WA a Parks, Recreation & Cultural Services 2021 Health and Human Services Assessment Update Packet Pg. 412 9.1.a k o ne'o consulting L Budget Options L) We are proposing a time and materials -based budget for both the more straightforward update to the 2019 Homelessness Study, and the more elaborate Human Services Needs Assessment and performance measures development. For Homelessness Study Update budget (Figure 1) we assume only local travel, so have included no travel costs. We assume the cost of licensing for web -based survey software will be approximately $2,000. For an update only, the estimated total cost is $34,712. For the Human Services Needs Assessment budget (Figure 2), we have assumed our Project Director, Dr. Urdapilleta, will travel from Washington D.C. to Edmonds for one-night trips twice: once at kick-off and once to present the final report to City Council. We also assume web -based survey licensing costs of approximately $2,000 and approximately $2,000 in printing costs and refreshments for the Sensemaking Workshop. The total estimated cost of a complete human services assessment with both optional activities is $70,733. Our pricing is based on our U.S. General Services Administration (GSA) schedule non -discounted rates for the 2021 year. Non -Discounted GSA Rates Feb 2021-Feb 2022 Project Director $ 266.84 Senior Consultant $ 192.83 Management Consultant $ 145.93 Associate Consultant $ 140.72 Project Assistant $ 63.58 City of Edmonds, WA a Parks, Recreation & Cultural Services >>?> 12 2021 Health and Human Services Assessment Update Packet Pg. 413 'O k o ne consulting Figure 1: Homelessness Study Update BUDGET Hours Costs Project Director Senior Senior Associate Associate Associate Project {Urdapillsa, Consultant Consultant Consultant Consultant Consultant Assistant ActN ldelhrerable O Kona A Ellis, K klcQuee Kahn, M (Connolly, M BD Trips SaftwanuSupplies Labor Trawl Total Task 1 Project Initiation 1.1 Project ma nagement p Ian, status re pc rt tem p late 6 0 6 6 0 0 5 0 $ $ 3,951.50 $ $ 3,951.50 SUBTOTAL 23 01 61 D 6 $ 3,951.50 I$ Task 2 Extant Date ReviewlUpdate 2.1 ewtant data cc Neale n 1 0 1 5 4 4 1 0 $ - $ 2,378.66 $ - $ 2,378.88 22 Oats clean-up 1 0 2 2 0 0 0 0 $ - $ 944.36 $ - $ 944.38 2.3 Da[e analysis 1 0 2 9 8.5 0 2 0 $ $ 3,007J1 $ - $ 3,007671 SUBTOTAL 414 b D 16 16A 4 $ 6,330.73 $ Task 3 Conduct web -based survey 3.1 Draft surrey instrument 2 0 2 10 2 2 0 0 $ - $ 2,941.52 $ - $ 2,941.52 32 Final survey Instrument 2 0 2 4 1 1 0 0 $ - $ 1,784.50 $ - $ 1,784.50 3.3 Su Ivey data 2 0 2 12 2 1 4 0 $ 2,000.00 $ 3,346698 $ - $ 5.346.98 3A Surveyanalysls 2 0 2 12 10 8 0 0 $ - $ 4,499.86 $ - $ 4.400 86 SUBTOTAL 8 D 58 16 7 4 0 $ 2,000.00 $ 12,572.86 S - $ 14,572.86 Tea k 4 Best practice mass re IN nd MEL anaysk 4A 1nteMew protocol and notes 2 0 1 7 5 5 0 $ $ 3,791.02 $ - $ 3,791.02 SUBTOTAL 2 0 1 b 5 10 a f0,737688 2 Task 5 Final Report W.7376188 5.1 Draft Homelessness Assessment Report 2 0 2 8 8 6 4 0 $ $ - $ 52 Final Homelessness Assessment Report 2 0 2 3 3 3 2 0 $ - $ 2,328.61 $ - $ 2,123,11 SUBTOTAL 4 0 4 9 9 6 O$ - S B4OBBA9 S - $ 6,066A9 Task Retinar hre 7.1 Retrospective meetlng and notes 1 0 1 1 1 1 1 0 $ - Free City of Edmonds, WA Parks, Recreation & Cultural Services 2021 Health and Human Services Assessment Update 13 a Packet Pg. 414 'o k o ne consulting Figure 2: Human Services Needs Assessment and Performance Measures Workshop BUDGET IHcurs I Coats Task 1 Project Initiation _ 1.1 Project management plan, status report template 12 Final Study Plan SUBTOTAL Task 2 Rapid Assasamark 2.1 Summary ofextent data review 21 Interview protocol for conducting interviews 2.3 Summary of interview themes SUBTOTAL 06 Task 3 Conduct%wab lmaadaway 3.1 DraRsurveyinstrument 32 Flnalsurveylnstrument 3.3 Surveydata 3.4 Surveyanalysls SUBTOTAL 86 or Task 4 Community Engagement 4.1 Communications materials 42 Facilitation pmtoca l farwarkshaps 4.3 Workshop notes SUBTOTAL Task 5 Best practics researchand n nalysis 5.1 Interview protocol and notes 52 Draft Human Services Needs Assessment report SURT07AL 60 Task 6 Sensemakingworkshopand preaerdatbn 6.1 PPT of HHS Needs Assessme nt re port 62 Data walk posters 6.3 Sensemaking workshop agenda and notes c�romrrrwn 6.4 Final report Task Ratras paetWa 7.1 R SUBTOTAL 7 Optional Task A. Comm unity Mam her Survey A.1 DraRsurveylnstrument A2 Flnai survey Instrument A.3 Surveyd" AA Survey analysls SUBTOTAL Optional Task B. PUMP Workshop B.1 PUMP workshop agenda and notes B.2 HHS Perow lance Measures Rel SUBTOTAL 44 City of Edmonds, WA Parks, Recreation & Cultural Services 2021 Health and Human Services Assessment Update Project Director Senior Senior Associate Associate Associate Project (Urdapilkta, Consul Consul Corrsul CansuOara Consul Aasistam O Kona A Ellis, KI Jl 71 Kahn, Ml JC—lly, MI fTBDj 6 2 6 6 C C 6 4 2 2 4 2 C 1 101 al 81 10 1 1 a 5 4 4 C 2 1 a 2 a a 0 2 1 1 9 6.5 6.5 2C 6 S 1 16 10.6 10.6 20 4 1 2 8 2 2 C 2 1 2 4 1 1 a 4 1 2 Ile 2 1 4 6 1 2 1C 1C 3 C 16 4 S 32.1 161 71 4 1 2 4 a 4 4 C 1 6 4 C 1 C C 2 12 12 5 7 7 8 4 21) 20 5 1 12 11 a 10 2 C 4 2 2 6 6 6 4 0 2 3 13 1 2 11 2 11 � 14 o 1 a o a 2 a 4 0 0 a C 4 C 4 2 2 2 1 2 4 4 4 2 S 1 9 8 14 7 4 1 1 1 it it it 1 0 a 2 0 a 4 C 1 C 1 C C 2 0 0 a 2 C a 4 a 1 C 1 C 1 1 C 11 a 11 21 41 11 41 21 2 $ - $ 4,337A6 $ 96l $ 5,297A C $ 11 $ 2,767A2 $ $ 2,767A2 0 $ - $ 2,315M6 $ - $ 2,315VI a $ - $ 1,a18.37 $ - $ 1,018.37 0 $ $ 5,333.67 $ - $ 5,333.67 0 $ $ 8,847.12 $ - $ 8,647.12 a $ - $ 3,376.17 $ - $ 3,376.17 0 $ - 9 1,977.33 $ - $ 1,977.33 C $ 2,C00.00 $ 3.781.63 $ - $ 5,781.63 a $ - $ 5.468113 $ $ 5,468A13 0 $ 2,000A0 It 14 32 $ r $ 14 a $ - $ 2,:413.58 $ - $ 2,549.58 C $ - $ 2,35.86 $ - $ 2'335.86 a $ - $ 8.389 97 $ $ 8,369.97 0 $ - 5 13,255A1 5 0 $ - S 3,791.a2 $ - 9 3,791.02 0 $ $ 4,657.22 $ - $ 4.657.22 0 $ SAM.24 $ - $ 8,M.24 a $ - $ 1,173613 $ - $ 1,173613 0 $ 2,000.00 $ 948.54 $ - $ 2,948.54 a $ - $ 1,7428a $ - $ 1,7428C 1 $ $ 2.948.81 $ 960.00 0.00 $ 6,813.84 $ 960,00 $ 7,773.84 n $ FREE $ $ 0 $ $ S 948.54 $ 741.11 $ 948.54 0 $ $ 741.11 $ $ 141.11 0 $ $ 3,379.30 a $ - $ 2,54113 $ - $ 2,54113 $ 5,145.02 NM 2,54123�W 2.54123 14 a Packet Pg. 415 9.1.b CITY OF EDMONDS MIKE NELSON 121 5T" AVENUE NORTH EDMONDS, WA 98020 425-771-0220 FAX 425-672-5750 MAYOR Website: www.edmondswa.gov PROFESSIONAL SERVICES AGREEMENT For Behavioral Health Assistance Services THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, hereinafter referred to as the "City," and Compass Health, hereinafter referred to as "Compass" (collectively, the "Parties"). WHEREAS, Compass has developed a Community Transitions program to respond to individuals in the community who have frequent contact with 911, law enforcement, EMS, emergency departments, and inpatient facilities; and WHEREAS, Compass' Community Transitions staff engage individuals in the community to provide the additional support and engagement needed to connect individuals with the most appropriate resources to meet their health and social needs in order to improve outcomes for the individual and to divert additional crises and use of emergency resources; and WHEREAS, the City desires to engage the professional services and assistance of a behavioral health professional to provide this type of community healthcare and social services assistance services; and WHEREAS, Compass has the necessary skills and experience, and desires to provide such services to the City; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the Parties hereto as follows: 1. Scope of Services. The scope of services shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. Compass shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth in the Budget that is marked as Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of ONE HUNDRED SIXTY-THREE THOUSAND FOUR HUNDRED FIFTY-FOUR DOLLARS ($163,454.00). Packet Pg. 416 9.1.b B. All invoices shall be submitted by Compass to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each invoice to Compass. Compass may submit invoices to the City monthly during the progress of the work for payment. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three (3) days prior to the scheduled cut-off date. Such late invoices shall be checked by the City and payment shall be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All data, reports, and any and all other work product prepared or gathered by Compass in preparation for the services rendered by Compass personnel under this Agreement shall be and are the property of Compass, provided, however, that: A. All final reports, presentations, documentation and testimony prepared by Compass shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. The Parties acknowledge and agree that records created or used in the performance of this Agreement may be subject to the Public Records Act, Chapter 42.56 RCW. Compass is a HIPAA covered entity and as such is bound to comply with HIPAA (Health Insurance Portability and Accountability Act) and HITECH (Health Information and Technology for Economic and Clinical Health) Act expectations and the specific direction offered in Chapter 70.02 RCW with regards to records of those served by Compass Health. Any records created and integrated into the Compass healthcare record, and any records containing PHI (Protected Health Information) are subject to HIPAA and RECW, and may only be released as directed in those Federal and State statutes. These records are not subject to the Public Records Act, Chapter 42.56 RCW. Compass agrees to cooperate with the City to respond to any public records request received by the City related to the performance of this Agreement. Reports, protocols, and other business documents may qualify for disclosure. C. In the event that Compass shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of Compass, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. Compass personnel shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. The term of this Agreement shall run from the date of its execution through December 31, 2022, unless extended or terminated pursuant to the provisions of Section 10, below. 5. Indemnification / Hold harmless agreement. Compass shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all Packet Pg. 417 9.1.b claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of Compass and its employees, agents, and independent contractors in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. The City shall defend, indemnify and hold Compass, its employees, agents, and independent contractors harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the City and its officers, officials, employees, and volunteers in the performance of this Agreement, except for injuries and damages caused by the sole negligence of Compass. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Compass, its employees, agents, or independent contractors and the City, its officers, officials, employees, and volunteers, Compass' liability, including the duty and cost to defend, hereunder shall be only to the extent of Compass' negligence. Compass shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. Compass specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the Parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insurance. Compass shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000) per occurrence and three million dollars ($3,000,000) aggregate and an umbrella liability limit of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by Compass, the City shall be named on all policies as an additional insured. Compass shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. Compass shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the City. Packet Pg. 418 9.1.b Compass' professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall Compass' professional liability to third parties be limited in any way. 7. Discrimination prohibited. Compass shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Relationship of parties. It is the intention of the Parties that Compass shall hire and pay for the full compensation package for all Compass personnel providing services under this Agreement. All of Compass' personnel shall be employees, agents, or independent contractors of Compass. The Parties further intend that an independent contractor relationship shall be created by this Agreement. No agent, employee or representative of Compass shall be deemed to be an agent, employee or representative of the City for any purpose, nor shall this Agreement create any relationship of employer and employee, principal and agent, partnership or joint venture, or any other fiduciary relationship between the City and Compass, or between the City and Compass' employees, agents, or independent contractors. All of Compass' personnel shall be employees, agents, or independent contractors of Compass, and Compass shall be solely responsible for all acts of its agents, employees, representatives and independent contractors during the performance of this Agreement. The City shall have no duty or responsibility to withhold income tax or social security tax, or pay workers' compensation insurance premiums, unemployment compensation, or any fringe benefit incident to employer -employee relations between Compass and any of its personnel. Compass and its employees, agents, and independent contractors do not have the authority to act as agent for, or on behalf of, the City, or to bind the City in any manner. 9. City approval of work and relationships. Notwithstanding Compass' status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. In addition, to avoid an actual, or the appearance of a conflict of interest, Compass agrees that during pendency of this Agreement, if Compass initiates a new program that will be performed in whole or in part within the City of Edmonds, and which requires the administrative or quasijudicial review of the City, Compass will first notify the City in writing. 10. Extension and Termination. The City reserves the right to offer two (2) one-year extensions prior to the expiration of this Agreement to retain Compass' services. Continuation of services will constitute Compass' agreement to the extension on the same terms as provided for in this Agreement. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than thirty (30) days in advance of the effective date of said termination. 11. Inteiration. The Agreement between the Parties shall consist of this document and the Scope of Services and Budget attached hereto as Exhibits A and B. These writings constitute the entire Agreement of the Parties and shall not be amended except by a writing executed by both Parties. In the event of any conflict between this written Agreement and any provision of Exhibit A or B, this Agreement shall control. No other oral agreement, understanding, or writing shall constitute part of this Agreement, except as provided for in Section 12 below regarding written amendments. Packet Pg. 419 9.1.b 12. Changes/Additional Work. The City may engage Compass to perform services in addition to those listed in this Agreement, and Compass shall be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Services, the City understands that a revision to the Scope of Services and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate Compass to render services, or the City to pay for services rendered, in excess of the Scope of Services in Exhibit A unless or until an amendment to this Agreement is approved in writing by both Parties. 13. Standard of Care. Compass represents that its personnel have the necessary knowledge, skill and experience to perform the services required by this Agreement. Any employee, agent, or independent contractor employed by Compass shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Services. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by Compass shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. Compass warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Compass, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for Compass, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. Compass in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. Compass specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Information exchange and confidentiality. Compass personnel shall work in collaboration with the City. Protected Health Information (PHI), as defined by the HIPAA Privacy Rule, may only be shared between Compass and the City as necessary to respond to law enforcement -involved community members to maintain safety during community outreach, and as allowed by HIPAA and Washington State Revised Code of Washington (RCW) privacy statutes. Packet Pg. 420 9.1.b Both Compass and the City agree to hold all individually identifiable client information that may be shared, transferred, transmitted, or otherwise obtained pursuant to the provision of services under this Agreement, strictly confidential and provide all reasonable protections to prevent the unauthorized use or disclosure of such information, including but not limited to the protection afforded by federal, state, and local laws and/or regulations regarding security and confidentiality of PHI. Both Parties further agree to make every reasonable effort to comply with any regulations, standards or rules pursuant to the authority of HIPAA or the American Recovery and Reinvestment Act of 2009 or its successor. 19. Contact person and notices. Compass and the City each agree to provide in writing the name, address, and telephone number of a person to act as agent and responsible party pertaining to the implementation of this Agreement. Any required notices under this Agreement shall be sent to the City of Edmonds at the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices shall be sent to Compass Health at the following address: Compass Health PO Box 3810, MS 33 Everett, WA 98213 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS day of CITY OF EDMONDS Michael Nelson, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: 2021. COMPASS HEALTH Tom Sebastian, President/CEO Packet Pg. 421 9.1.b Office of the City Attorney STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of 2021, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Tom Sebastian, to me known to be the President and CEO of Compass Health and the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said entity, for the uses and purposes therein mentioned, and on oath stated that he was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 422 9.1.b EXHIBIT A Scope of Services Background: Law enforcement, other first responders, and City officials regularly encounter individuals experiencing mental health and/or substance use concerns (hereinafter referred to jointly as behavioral health), physical health issues, as well as challenges related to social determinants of health, including but not limited to homelessness. Individuals who present with these health and social needs can often benefit from additional support and engagement in connecting with the most appropriate resources to meet their needs. Compass Health's Community Transitions program was developed to respond to individuals in the community who have frequent contact with 911, law enforcement, EMS, emergency departments, and inpatient facilities. Community Transitions staff engage with individuals in the community to provide the additional support and engagement needed to connect individuals with the most appropriate resources to meet their health and social needs. Staffing: Both parties acknowledge the Compass staff, while embedded with the City, is a Compass employee. As such, decisions and potential actions that impact the Compass staff s working conditions (e.g., job duties, schedule, leave, workload, etc) are purview of the Compass Supervisor and any questions or concerns related to these working conditions shall be directed to the Compass Supervisor. Compass Community Transitions staff, including direct service staff as well as the Supervisor, providing services to the City pursuant to this Agreement will work in direct coordination with the Parks, Recreation & Cultural Services Director or designee to ensure fulfillment of the functions and responsibilities outlined in this Agreement. Compass staff will be provided with office/desk space at the Frances Anderson Center. Such personnel will work closely with Edmonds Police Department to coordinate police assistance and police escorts as needed, and may also be provided office/desk space at the Edmonds Police Department, as needed. General Services: Compass personnel will provide staffing to the City Monday through Friday, from approximately 8:30 am through 5:00 pm to ensure the appropriate clinical support/consultation is available when needed. It is anticipated that Compass personnel will perform outreach to community locations where individuals may be in need of assistance. When conducting outreach, Compass personnel will endeavor to engage individuals in the assistance program at the first meeting, as it is possible another opportunity may not arise. Once an individual demonstrates willingness to work with Compass personnel, they will perform a needs assessment to determine if there are mental health, substance use, physical health and/or social needs such as shelter/housing, transportation, food, financial, support, and the like, and begin connecting the individual to appropriate resources. For individuals that engage, Compass personnel will continue to meet with them until they are connected to ongoing resources and/or there is no further expected benefit from continuing services. When Compass personnel encounter individuals in crisis, they Packet Pg. 423 9.1.b will work with the individual to stabilize the crisis if possible, and utilize crisis services through Snohomish County if needed. Compass' Responsibilities: Compass agrees to the following: - Cultivate contacts and establish and maintain positive, effective, collaborative working relationships with Edmonds Police Department personnel, South Snohomish County Fire and Rescue personnel, local/regional human services, other law enforcement agencies, emergency medical response agencies, court system, community leaders, Snohomish County Human Services, federal, state, regional and local -agencies, homeless shelters, area community service and faith -based groups, staff of state and local hospitals and health providers in an effort to care for and assist Edmonds residents in need of social services. - Develop a network of working relationships with: the Compass Health Crisis Triage Center, the Providence Behavioral Health Urgent Care facility, voluntary outreach teams, Involuntary Treatment Act (1TA) teams, Snohomish County Jail, detox providers, emergency housing providers and other social service providers. - Network with local services and outreach to people in support facilities (shelters, substance -abuse programs, etc.). - Establish and maintain rapport with the populations served. - Provide information, consultation, and referral to social services agencies. Respond to requests for information about available services for individuals experiencing homelessness, mental illness, substance use, and other human and social service needs. Make referrals to appropriate service providers and coordinate service delivery. - Screen individuals for mental and behavioral health and/or substance -use concerns. Facilitate treatment engagement and follow-up care. Provide education about common mental and behavioral health and/or substance -use disorders and the available treatment options. - Provide brief behavioral interventions using evidence -based techniques such as behavioral activation, problem -solving treatment, motivational interviewing, or other interventions as appropriate. - Provide or facilitate outside referrals to community behavioral health services as needed. - Assist the target populations served with obtaining basic resources such as shelter, food, medical services, and other social and human services, as needed. - Assist law enforcement or Fire District personnel, as well as social -service agency personnel, with relocations of clients in need of shelter, medical attention, housing, etc. - Provide outreach, engagement and liaison support to individuals seen on a reoccurring basis which may require short-term intensive case management (and occasionally longer - term case management). Facilitate services for individuals with high needs across all involved systems of care. - Monitor contact behaviors and progress, provide assistance to contacts toward attaining predetermined goals, schedule contacts appointments, visit and observe residences. - Promote best practices in treatment approaches, support systems and interventions. - Meet with and interview contacts, families, and other care providers to assess needs and eligibility of services. Advocate needs of contacts within and outside system; liaise between contact, caregivers, and service providers. Provide client -level troubleshooting and advocacy. Packet Pg. 424 9.1.b - Follow up with identified individuals in an effort to bridge gaps left between other social services agencies, providers, law enforcement and/or emergency medical response and the social needs of people within this population. - Consult with other agency professionals regarding challenges and barriers for individuals served. - Assist Human Services Program Manager in: o Developing and recommending procedures for identifying and screening people with social service needs. o Establishing and administering tracking systems for target populations and service providers. o Studying and analyzing program participation, including recommendations and reports for improvement of existing and development of new programs. o Reviewing statistical data and identifying future trends. o Collecting and preparing data for status reports and outcome summaries. - Provide supportive data to develop and recommend programs, policies, procedures, and projects in conjunction with the Human Services Program Manager that will assist in efficiently addressing the human and social service needs of the target populations served within the Edmonds community. - Prepare memos, correspondence, records, and reports related to social services activities. - Coordinate with law enforcement personnel and/or social services agency personnel to arrange for the transport of person(s) in need of assistance to appropriate facilities. - Employ staff with at least a bachelor's degree and behavioral health work experience as part of the Compass Community Transitions Team to work alongside the City Parks, Recreation & Cultural Services Department and the Edmonds Police Department. - Coordinate and have primary responsibility for hiring, training, and supervising the personnel performing services for the City pursuant to this Agreement. - Act as the host and fiscal agent for the Community Transitions program to be undertaken pursuant to this Agreement. Supervise Compass staff in the assessment of healthcare and social service needs and securing connections to the most appropriate resources for individuals engaged in this program. - Provide regular reports of activities carried out in the program. Compass will maintain documentation of activities with engaged individuals, including but not limited to data on number of individuals contacted, types of needs identified, number of individuals served, number of closed loop referrals to resources, number of clients meeting at least one goal and, if available, emergency department usage to support the reporting process, and provide such documentation to the City when requested. City's Responsibilities: The City agrees to the following: - Co -host the Community Transitions program and provide appropriate desk/office space - Assist in identification of individuals appropriate for the program. - Provide data related to 911 calls and other agreed upon metrics to support Compass' program reporting. Packet Pg. 425 9.1.b - Edmonds Police Department officers will strive to provide situational safety during outreach with the potential for increased risk due to the location of outreach, individual with whom outreach is being conducted, inability to assess risk prior to outreach, or the presence of other factors that may contribute to increased risk. - Edmonds Police Department officers will endeavor to provide logistical support to include transportation in City vehicles. Compass staff will assist in coordinating transportation but shall not transport, as the driver, individuals in any vehicle. Parties' Mutual Responsibilities: Compass and the City mutually agree to the following: The Parties will partner to conduct community -based outreach and engagement. - The Parties will coordinate with each other as well as other organizations to ensure coordination of resources to appropriately respond to engaged individuals' needs. - The Parties will collaborate on development of program metrics and collecting and preparing data for program evaluation and reports. - Compass and the City will coordinate and support communications efforts to showcase partnership and value to community members and other stakeholders. Compass is the developer and provider of the Community Transitions program and will have final review and approval of any external communications related to the initiative. This includes the creation of a press release or any other formal announcement, social media content, participation in media interviews, and other outreach. The first reference to the program should be: "Compass Health Community Transitions program." Messaging will share and reference the same core messages and will be adjusted as needed for the voice of each organization. The designated contact for each agency, as identified pursuant to this Agreement, will coordinate regarding any external communications. Compass will review and provide approval or requests for changes within 48 business hours during the workweek (8:30 am — 5:00 pm, Monday -Friday) and make best efforts for timely response on weekends and holidays. Any changes to address program needs will be worked out between the City and Compass. Services may not be available if assigned Compass personnel are using leave time (e.g., sick, vacation). - In the event the City determines that a member of Compass personnel assigned to perform services for the City pursuant to this Agreement is not performing as required, the City will promptly bring their concerns to the Compass Program Manager. Compass will work with the City to identify and implement a mutually agreeable solution. Packet Pg. 426 9.1.b VYUIRTT R Budget Compass Health Edmonds Clinician Annual Budget Salaries & Benefits Clinician (1.0 FTE) $ 86,350 Support Staff (02 FTE) $ 1,940 Management Oversight (10 FTE) $ 13,500 Supplies $ 100 Staff Training $ 500 Mileage $ 100 Equipment $ 200 Insurance $ 2,200 Direct Administrative (10%) $ 10,489 Annual (12 month) Total $ 115,379 Agreement (17 month) Total $ 163,453.58 Packet Pg. 427 9.1.c Human Services Division Update &Request for Approval August 17, 2021 Shannon Burley, Parks, Recreation & Cultural Services Deputy Director Mindy Woods, Human Services Program Manager Charissa Westergard, Director of Healthcare Integration, Compass Health - u - Packet Pg. 428 Human Services Division Priorities - Phase 1 0 • Social Worker in close connection with the Police Department but NOT how it was historically implemented 0 Cu • Provide more frequent updates to council on the Human Service Division • Support for people in crisis (mental health, substance abuse, domestic violence, etc.) AND 0 separate coordinating services for those not yet in crisis N 3 L • Housing Preservation & Homelessness Prevention (affordable housing, planning, house sharing, etc.) -E 11.1jf Z Update the Kone Report / make data driven decisions -T I Packet Pg. 429 Human Services Division Priorities - Phase 2 (future) • Grant procurement /department funding • Services for youth (foster child transition, domestic violence education, vocational training) • Increased hours for service coordination (disabled, veterans, food, shelter, resource guides, computer help, etc.) • Potential regional collaboration for 24/7 social worker availability 3 ill •r Packet Pg. 430 Human Services Division Update • CARES Funding Recap • American Rescue Plan Act (ARPA) • Human Services Program Manager Service Coordination • Kone Consulting Homelessness Assessment Update M w w a Packet Pg. 431 CARES Funding Recap • $1,130,000 — Small business grants to 147 Edmonds businesses • $580,000 —Housing and Supplementary Relief Program to 387 Edmonds households • $26,344 —Edmonds Food Bank to support purchase of a refrigerated truck • $37,500 —Development and implementation of LEAP (distance learning support program) • $265,100 - COVID related city expenditures 5 •r Packet Pg. 432 American Rescue Plan Act (ARPA) 40 40 0 Household Support - $4,150,000 (up to 40% of Edmonds Median Household Income) General Support — housing, food, medical bills, childcare, internet, etc. - $3,000,000 • Utility Bill Support - $150,000 • Housing Repair Grants - $1,000,000 Business Support - $1,125,000 Non-profit Organization Support - $500,000 Job Retraining & Reskilling - $600,000 r. Q Packet Pg. 433 Program Manager Update . Human Services Program Manager — hired April 2020 Responded and coordinated services for 125+ individuals Oversees 5 long-term motel vouchers for Edmonds Emergency Shelter program through Snohomish County Coordinated warming shelter in Winter 2021 Represents Edmonds in numerous regional collaboration efforts Supported creation of Human Services Resource Guide and gap analysis (ongoing) Supported setup and communications for two City sponsored COVID testing sites, City Sponsored Vaccine Pop-up for BiPoc residents and City Sponsored COVID Vaccine for home bound seniors program Coordinated mask distribution to low income families Coordinated cooling and misting station during heat wave c 0 0 0 CU _ d .N 0 U 'I� a Packet Pg. 434 Kone Report Update / Data Driven Decisions • Kone Consulting Homelessness Study Update — executed contract • Updated AMI Census Data released in September and December • Report shared with Council in early 2022 • Human Services Needs Assessment and Performance Measurement • Proposal received, under review for 2022 • Included in 2022 budget proposal 0 w a Packet Pg. 435 Dedicated Social Worker 0 • Social worker will have office space in Parks, proactively reach out to citizens in need and provide support to Edmonds Police Department as they encounter citizens who need N support. • Marty Smith Law requires crisis responders to be accompanied when responding to a private home or location, Parks to work in collaboration with new Police Chief to ensure needs are met. • Will pursue grant funding for position once arrangement is established. U I •I Packet Pg. 436 Compass Health Community Transitions • Compass Health Community Transitions Program provides social workers to the City of Lynnwood, City of Mountlake Terrace and two for South County Fire • Proactive community engagement, visiting people, providing support and connection to services • Seek to engage first time, might be the only time • If willing to engage, conduct a needs assessment • Start connecting them to resources • Ongoing engagement until they are connected to ongoing resources • Crisis response, if unable to stabilize utilize crisis services through Snohomish Count Packet Pg. 437 Recommendation Approve professional services agreement with Compass Health to provide dedicated Social Worker for remainder of 2021 and 12 months in 2022 (funded by Humans Services budget allocation) 11 0 •r Packet Pg. 438 Human Services Next Steps • Distribute ARPA funds for housing preservation and homelessness prevention • Complete Human Services office in the Frances Anderson Center • Partner with Snohomish County Domestic Violence Services to offer prevention classes for teens, coaches and parents • Apply for Grant funding for Social Worker & shelter solutions • Develop position description and recruit for division administrative assistant L • Utilize data to support priority setting in the future • Better understand support needed for youth (foster children, vocational training, etc.) • Continue to work towards regional collaboration for 24/7 12 social worker availability U 11,11 J M i •r Packet Pg. 439 9.1.c estions? -� EDMONDS HUMAN SERVICES C N E �y pF Ebtip � a Packet Pg. 440 9.2 City Council Agenda Item Meeting Date: 08/17/2021 Council vote to return meetings to virtual platform in lieu of in -person meetings Staff Lead: Council Department: City Council Preparer: Maureen Judge Background/History Due to the COVD-19 pandemic, the Edmonds City Council began meeting virtually in March of 2020 following Governor Jay Inslee's emergency proclamation "Stay Home, Stay Healthy." After more than 15 months Washington state lifted most COVID-19 restrictions as of June 30. The City Council resumed in - person meetings in Council chambers on July 20. Staff Recommendation N/A Narrative A fifth wave of increasing COVID-19 transmission has been underway since approximately July 1, 2021, leading to a 365% increase in weekly reported cases over the past six weeks, arriving at a 14-day case rate of 279 per 100,000 residents. With the rise in the variants of the COVID-19 virus coupled with the increase in COVID cases nationwide, Snohomish County is taking steps to stem the rise in cases by requiring everyone in the county ages five and up to wear masks in indoor public places beginning August 12. With the health and safety of all residents in mind, the Council is asked to consider returning to a virtual meeting format instead of in -person in Council Chambers. This decision can be reviewed in a month to determine if we want to continue in the virtual format or resume in -person meetings. Attachments: Sno HD Mask Directive 8 10 21 Slides on Mask Directive SHD Packet Pg. 441 9.2.a SNOHOMISH HEALTH DISTRICT WWW.SNOHD.ORG Local Health Officer Directive for Wearing of Masks in Public Indoor Spaces Snohomish Health District August 10, 2021 Whereas the novel coronavirus 2019 (SARS-CoV-2) that causes COVID-19 has led to over 45,000 reported cases, 2,143 hospitalizations, and 639 deaths in Snohomish County since January 2020; and Whereas Snohomish County remains under a state of emergency declared by the Health Officer, the County Executive, the Governor, and the Secretary of the United States Department of Health and Human Services; and Whereas a fifth wave of increasing COVID-19 transmission has been underway since approximately July 1, 2021, leading to a 365% increase in weekly reported cases over the past six weeks, arriving at a 14-day case rate of 279 per 100,000 residents; and Whereas this case rate is above the threshold for "high transmission" as defined by the federal Centers for Disease Control and Prevention (CDC); and Whereas vaccination against COVID-19 in Snohomish County has been underway since December 2020 and 54% of the population is now fully vaccinated; and Whereas approximately 230,000 Snohomish County residents >_12 years of age remain unvaccinated despite widespread availability of vaccine for several months; and Whereas approximately 125,000 Snohomish County children <12 years of age remain unvaccinated due to their ineligibility for vaccination at this time; and Whereas severely immunosuppressed individuals in the community have a reduced response to vaccine and remain vulnerable to severe disease due to COVID-19; and Whereas SARS-CoV-2 spreads from person to person primarily through inhalation of air carrying very small droplets and aerosol particles that contain infectious virus; and Whereas the more transmissible delta strain of SARS-CoV-2 now accounts for virtually all transmission occurring in Snohomish County; and Whereas the rates of severe disease, hospitalization, and death due to COVID-19 were approximately 10 times higher among unvaccinated than among vaccinated persons in Snohomish County during the month of July 2021; and 3020 Rucker Avenue ■ Everett, WA 98201-3900 ■ tel: 425.339.5210 ■ fax: 425.339.5263 Page 1 of 3 Packet Pg. 442 9.2.a Face Covering Directive Snohomish Health District August 10, 2021 Page 2 of 3 Whereas occasional breakthrough infections do occur among fully vaccinated individuals, accounting for approximately 15% of Snohomish County cases in July 2021; and Whereas use of well fitting, multi -layer cloth face coverings or medical procedure masks has been demonstrated to reduce generation of virus -transmitting aerosols from contagious individuals; and Whereas use of well fitting, multi -layer cloth face coverings or medical procedure masks also has been demonstrated to reduce inhalation of virus -transmitting aerosols by the wearer; and Whereas the CDC recommends all persons in high transmission communities like Snohomish County wear masks when present in public indoor spaces —regardless of vaccination status; and Whereas the University of Washington's Institute for Health Metrics and Evaluation's most recent COVID-19 Results Briefing for Washington State on August 5, 2021, projected that rapid adoption of universal masking coverage could prevent 1,500 cumulative excess deaths due to COVID-19 between now and December 1, 2021, in Washington State; and Whereas on July 26, 2021, the Local Health Officer joined other regional counties' health officers in recommending masking in public indoor spaces; and Whereas reported cases and hospitalizations continue to increase; and Whereas Snohomish County's hospital intensive care units collectively are operating at >_90% maximum capacity with little additional reserve to absorb a greater surge of COVID-19 hospitalizations; and Whereas Washington State law, RCW 70.05.070(2), (3), requires and empowers the Local Health Officer to take such action as is necessary to maintain health and to control and prevent the spread of any contagious or infectious diseases within the jurisdiction; and Whereas state regulation, WAC 246-100-036, requires the Local Health Officer, when necessary, to institute disease control measures as he, she, or they deem necessary based on his, her, or their professional judgment, current standards of practice, and the best available medical and scientific information; Therefore, based upon the preceding, the Local Health Officer hereby finds that: Use of face masks for everyone >_5 years of age within indoor public spaces is reasonable and necessary in Snohomish County to reduce the risk of COVID-19 transmission until the Snohomish Health District confirms that the COVID-19 risk to Snohomish County residents is substantially reduced based on considerations that include but may not be limited to: COVID-19 disease rates declining to low levels of community transmission as defined by the CDC; Packet Pg. 443 9.2.a Face Covering Directive Snohomish Health District August 10, 2021 Page 3 of 3 COVID-19 hospitalizations and death rates stabilizing at low levels; a safe and effective COVID-19 vaccine being authorized by the US Food and Drug Administration (FDA) for use in children 5 years through 11 years of age. EFFECTIVE Thursday, August 12, 2021, at 6:00 a.m., as the Local Health Officer I hereby direct as follows: Everyone >_5 years of age in Snohomish County must wear a face covering within indoor public spaces. Children age two, three, or four years old, while exempt from this official directive, are recommended to wear a face covering with the assistance and close supervision of an adult in accordance with the current Order of the Secretary of Health. Everyone in correctional facilities, homeless shelters, schools, childcare, public transportation, and health care settings, including doctor's offices, long-term care, and hospitals, must also wear a well -fitted mask in accord with state requirements already in place. This DIRECTIVE applies to indoor spaces that are open to the public, including retail, grocery stores, government buildings, and other businesses and places where members of the public can enter freely; it does not apply to indoor non-public spaces, including businesses, offices, and other places of employment with limited access. Employers should continue to follow current guidance and requirements from the Washington State Department of Labor and Industries on worker safety. This DIRECTIVE also does not apply to outdoor spaces. Please follow current Washington State Department of Health guidance and directives on the use of masks outdoors. I strongly urge all people in Snohomish County to voluntarily comply with this DIRECTIVE, and likewise direct all businesses that are open to the public, including grocery and other retail establishments, to continue implementing policies and practices to ensure that their customers and employees wear face masks in order to protect the health of their customers, workers, and the community. This DIRECTIVE will remain in effect until the Snohomish Health District confirms that COVID-19 disease rates decline to low levels of transmission as defined by the CDC or until this directive is otherwise rescinded. ( Vt A tA4August 10, 2021 Christopher Spitters, MD, MPH Date Health Officer Packet Pg. 444 Snohomish Health District Mask Directie Data Points: • A fifth wave of increasing COVID-19 transmission has been underway since July leading to a 365%increase in weekly reported cases over the past six weeks, arriving at a 14-day case rate of 279 per 100,000 residents • In Snohomish County 54% of the population is now fully vaccinated • 230,000 Snohomish County residents >_12 years of age remain unvaccinated of EDM w Packet Pg. 445 9.2.b • 1251000 Snohomish County children <12 years of age remain unvaccinated due to their ineligibility • Breakthrough infections do occur among fully vaccinated individuals, accounting for approximately 15% of Snohomish County cases in July 2021 • Snohomish County's hospital intensive care units collectively are operating at >_90% maximum capacity COVID-19 CASES REPORTED IN SNOHOMISH COUNTY BY DATE (UPDATED WEEKLY) 20M 53 500 0 2058 1--u- 13 345 �8 104 4 .I ���1191,1111111I N R O CONCONC C n m u7 to � n W m 0 1310 116D .996 10a 91 gg 7 31 G5 6a 495 �3 51 L? 4° i i _ o o_ R rev rev m rev � yr u7 w L n n ■ Antigen ■ RCR ■ Other Grand Total 9.2.b 10.1 City Council Agenda Item Meeting Date: 08/17/2021 Council Committee Minutes Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation N/A. For information only. Narrative The Council committee meeting minutes are attached. Attachments: PSPP081021 FC081021 PPW081021 Packet Pg. 448 10.1.a PUBLIC SAFETY, PERSONNEL & PLANNING COMMITTEE MEETING August 10, 2021 Elected Officials Participating Virtually Staff Participating Virtually Councilmember Adrienne Fraley-Monillas (Chair) Shane Hawley, Acting Asst. Police Chief Councilmember Kristiana Johnson Scott Passey, City Clerk Dave Rohde, GIS Analyst 1. CALL TO ORDER The Edmonds City Council virtual online PSPP Committee meeting was called to order at 5:00 p.m. by Councilmember Fraley-Monillas. 2. COMMITTEE BUSINESS 1. Ordinance Amending Chapter 5.14 ECC Controlled Substances, Paraphernalia, Poisons and Toxic Fumes Assistant Chief Hawley explained several months ago the State Supreme Court in the Blake decision ruled that possession of a control substance was unlawful only if done knowingly. That was rectified during the recent State legislative session with SB 5476, the Blake legislative amendment, which lowered the level of crime for what are consider hard drugs (cocaine, meth, and heroine). This is a request to amend ECC 5.14 in line with the legislation and to include "knowingly" in the municipal code which will allow the police to bring forth criminal charges in municipal court for legend drugs. In response to a question, he explained legend drugs are basically prescription drugs not prescribed to the person possessing them. Action: Consent Agenda 3. ADJOURN The meeting was adjourned at 5:04 p.m. Packet Pg. 449 10.1.b FINANCE COMMITTEE MEETING August 10, 2021 Elected Officials Participating Virtually Councilmember Vivian Olson Councilmember Diane Buckshnis 1. CALL TO ORDER Staff Participating Virtually Dave Turley, Finance Director Phil Williams, Public Works Director Thom Sullivan, Facilities Manager Scott Passey, City Clerk Dave Rohde, GIS Analyst The Edmonds City Council virtual online Finance Committee meeting was called to order at 6:00 p.m. by Councilmember Buckshnis. At Mr. Turley's request, Item 3 was moved to Item 2. 2. COMMITTEE BUSINESS 1. June 2021 Quarterly Financial Report Mr. Turley reviewed: • What's happening in the Finance Department? o We are in the process of checking references for both the Systems Support Technician are hopeful that position will be filled soon. o The candidate for the Deputy Administrative Services Director has signed a contingent offer letter; start date is August 16tn o The first six months have gone according to budget, nothing negative to report. Sales tax and REET continue to come in well ahead of budget. o We are busy collecting decision packages, revenue and expense projections, and other information for Budget 2022. • Noteworthy things in the June report: o REET is up $1,089,466 from this point in time last year o Property Tax collections are up $494,505 from this point in time last year o EMS Property Tax is up $215,369 from this point in time last year o Sales Tax is up $1,035,290 from this point in time last year o Liquor Excise Tax is up $25,216 from this point in time last year o Plan Checking Fees are up $121,269 from this point in time last year o Parks & Recreation program fees are up $178,675 from this point in time last year o June of 2020 Engineering Overhead was not recorded until July of 2020 which is the main reason for the large difference between years. June 2020 Engineering Overhead totaled $185,092.59. • Sales Tax Update o Year -to Date June 2021 sales tax revenues of $4,797,214 are $1,035,290 higher than the year to date amounts through June 2020. o Almost all areas are higher June 2021 compared to June 2020 • Graph of Sales Tax Reported for Sales Made at "Food Services and Drinking Places by Month (September 2018-May 2021) o After a year of severe reductions due to COVID-19 restrictions, taxable sales reported for City of Edmonds bars and restaurants have shown dramatic improvement in recent months, with sales in March through May of 2021 exceeding sales in those months during pre -pandemic 2019. N O oo O U U_ c a) E U 2 a Packet Pg. 450 08/10/21 Finance Committee Minutes, 10.1.b e2 ■ March — May 2021 higher than March — May 2019 Questions and discussion followed regarding lower accommodations sales tax in June 2021 than June 2020, increase in sales tax due to streateries and Walkable Edmonds, separating bars and restaurant sales tax from retail sales tax, funds that receive interest income, transfer of the Homelessness Response Fund and Opioid Fund to the Human Services program, use of the Parks Trust Fund, reinstating passport and naturalization services, increased overtime in Police and Public Works, reimbursement for overtime received as a revenue and does not reduce the expense, and concern quarterly financial reports are not presented to Council. Action: Presentation to full Council with graphs 3. City of Edmonds Facility Condition Assessment update by McKinstry Mr. Williams introduced Facilities Manager Thom Sullivan, and Andrew Williamson, Project Manager, McKinstry. Mr. Williams reviewed: • Introduction and History 0 2018 Facility Condition Assessment Study o City Buildings ■ Boys & Girls Club ■ Meadowdale Club House ■ Cemetery Building ■ Old Public Works ■ City Hall ■ Parks Maintenance Building ■ Civic Center Grandstand* ■ Public Safety ■ Fishing Pier ■ Public Works O&M ■ Fire Station #16 ■ Senior Center* ■ Fire Station #17 ■ Wade James Theater ■ Fire Station #20 ■ Yost Pool House ■ Frances Anderson Center ■ Waterfront Center (South County Senior Serv.)** ■ Historic Log Cabin ■ Edmonds Center for Arts (EPFD) ■ Historic Museum -r280,000 square feet total *demolished since 2018 FCA **not City owned but of interest to the City • History of Facilities Capital Renewal Investments o Only two major City building are less than 30 years old (average is 52 yo) o Historic investment ■ 2021 — $710,000 ■ 2020 — $1,500,000 ■ 2019 — $700,000 ■ 2018 — $250,000 ■ 2017 — $300,000 ■ 2016 — $100,000 ■ 2015 — $100,000 ■ 2014 to early 1990s — only $56k was budgeted each year o This early pattern set the stage for significantly increasing the total of maintenance funding needed • Current and 5-year Facility condition Index lower number = better) Building FCI Score 5-year FCI Score Boys & Girls Club 0.08 0.16 Cemetery Building 0.04 0.16 City Hall 0.15 0.21 Fishing Pier 0.13 0.23 Frances Anderson Center 0.15 0.20 deferred capital N 0 00 0 U U- c W E U 2 a Packet Pg. 451 10.1.b 08/10/21 Finance Committee Minutes, Page 3 Fire Station #16 0.04 0.13 Fire Station #17 0.11 0.29 Fire Station #20 0.04 0.20 Historic Log Cabin 0.12 0.27 Historic Museum 0.04 0.16 Library and Plaza Room 0.15 0.34 Meadowdale Club House 0.06 0.10 Old Public Works 0.07 0.11 Parks Maintenance Building 0.16 0.25 Public Safety Building 0.06 0.18 Public Works O&M 0.23 0.30 Wade James Theater 0.08 0.19 Yost Pool House 0.10 0.22 o Bottomline: As buildings age their FCA score goes down slower with adequate preventive maintenance and timely sub -system replacements, otherwise it goes down faster. Mr. Sullivan reviewed definitions: Maintenance o Preventative Maintenance - Routine maintenance items to preserve expected asset life or prevent system failure/downtime. (floor care, air and water filter changes, equipment lubrication, routine inspection, and manufacturer prescribed maintenance to maintain warranty, etc.) o Operational Maintenance - Daily maintenance to maintain business operational needs (routine cleaning and sanitizing, ADA access readiness, roof cleaning and leak repair, security and lock maintenance, building controls programing and light duty repair of Plumbing Mechanical and Electrical systems, and life safety systems). Capital Investment v o Deferred Capital Maintenance - Maintenance and repair to building systems that are at or past industry expected life. These maintenance items are typically larger in scope and c often require vendor support. Mechanical equipment replacement, Electrical panel 00 replacement, plumbing fixture or equipment replacement (water heaters, pumps, life safety v system repairs, etc. `` o Capital Renewal/Replacement - Replacement of larger building systems that have failed, are requiring frequent vendor support or no longer meet the business needs of the City. E Elevator modernizations, Roof replacements, exterior envelope waterproofing and painting, CU complete system replacements or upgrades (i.e. replacing as a package; electrical panels, Q wiring, receptacles and lighting), complete fire alarm systems including panels, alarm devices, strobe lights and monitoring network). Re -plumbing of an entire building's water/sewer infrastructure, including piping. bathroom and kitchen fixtures, sprinklers, etc. Mr. Williamson reviewed: Graph of 16-year facilities capital needs o Different types of work are represented by different colors (plumbing, electrical, HVAC, roofing, windows, etc.) o Costs required for preventive maintenance average close to $800k/year (2018 dollars) o First few years are higher due to under-funded/deferred maintenance and capital renewal ■ Year 1 $2.9M ■ Year 2 $2.OM ■ Year 3 $2.1 M ■ Year 4 $0.8M ■ Year 5 $0.8M ■ Year 6 $1.2M ■ Year 7 $0.7M Packet Pg. 452 10.1.b 08/10/21 Finance Committee Minutes, Page 4 ■ Year 8 $0.8M ■ Year 9 $0.6M ■ Year 10 $0.6M ■ Year 11 $0.5M ■ Year 12 $1.1 M ■ Year 13 $0.4M ■ Year 14 $0.1 M ■ Year 15 $0.4M ■ Year 16 $1.8M Necessary Investments from FCA o Chip away at additional deferred maintenance year over year until $4.5M backlog is complete. o $800k annual investment (2018 dollars) still needed to maintain facilities infrastructure independently of deferred capital maintenance. o If borrow for capital maintenance, still need $800k annual investment o Bottomline: Minimum need is $4.5M to address the backlog. Findings Summary o Key takeaways from 2018 ■ Facility budgets should be $800k instead of $300k. Done but with inflation this is approximately $1 M today ■ Deferred maintenance from under -funding levels is now approximately $11 M* ■ Recommended IFMA facilities staffing levels for $250k-500k square feet is 9 FTE instead of 4 FTE (does not include custodial) *Now includes large system replacements, expansion in functionality, capacity, etc. These are unrelated to either preventive and routine maintenance or capital renewal Questions and discussion followed regarding whether the FCI score can be equated to the dollar o amount required, the FCI score of the Boys & Girls Club building, how the backlog increased from $2 v million to $4.5 million, preference to have this presentation made to full Council, presenting this N information at the special Council meeting later tonight, and whether funds will be available from the new federal infrastructure bill. The committee requested staff provide the updated PowerPoint slides. c U U_ (This presentation was cut short to allow time for the PFD Financial presentation.) 0 Action: Presentation to full Council either tonight or at future meeting. 2. PFD Financial Presentation Q The following were present representing the PFD: Joe. Mclalwain, Executive Director; Ray Liaw, PFD Board Vice President; Matthew Cox, ECA Board Member/Finance Committee Co -Chair; David Brewster, PFD Board President; and Rick Canning, ECA Board Member/Finance Committee Co - Chair. Mr. Mclalwain provided the following highlights: • Audited Financial Statements 2020 o Clean audit, no findings o Through expense controls (reductions in payroll and operating costs), managed to keep our operating loss (before depreciation) to $33,703. o Despite the challenges presented by the pandemic and the resulting closure, the District's net position increased by $218,437 or 6.44%. • Finance Report through June 2021 o We are showing positive net revenue from operations through the first half of 2021 (+$6k). o No ticket revenue reported through June. The Summer Series of events began in July, so event revenue and related expenses will be reflected in the July financials. Packet Pg. 453 10.1.b 08/10/21 Finance Committee Minutes, Page 5 o Contributions from individuals and foundations continue to help us through this time. We have also received a series of grants specifically for COVID Relief from private foundations and government agencies in recent months which has helped boost our revenue in the contributions line. o We have continued to tightly control expenses as we also try to prepare for a full reopening in September. o Revenue from the State Sales Tax Rebate has remained steady, with a slight increase year -over -year. • Significant Events, Looking Ahead o The District's total loss in gross revenue from operations over the last 16 months has been estimated to be as much as $2.2 million. We have worked to offset this loss, in part, by reducing payroll and operating costs, and event expenditures for cancelled or postponed events. o To help mitigate this loss, the District has applied for or requested support from our Federal, State, County, and Local governments. o Recently, the District received a federal support from the Shuttered Venue Operators' Grant (SVOG) program through the Small Business Administration in the amount of $710,500. The dollars for this program came from the CARES Act passed in December of 2020. Funds from this grant may be used for payroll expenses, programming, marketing, and general operations. Our staff and Board leadership are in the process of determining how best to invest these funds in the coming year. o We are awaiting notification from Snohomish County for a request we made in partnership r with the two other Public Facilities Districts in the County — Angel of the Winds Arena and E Lynnwood Convention Center — for a portion of the ARPA funds the County will be o allocating in the coming year. If approved, the District may receive up to $500,000 in additional support from this source. U o Finally, we are eager to work with the City on the refinancing of our 2012 Bonds. If we are o able to refinance these bonds prior to December 1 st of this year, and extend this debt out to 2041, we will secure our State Sales Tax Rebate for that same time period and put the N District in a position to repay its debt to the City sooner than originally projected. 00 0 Questions and discussion followed regarding funds received from the SVOG via CARES funds, U refinancing 2012 bond with taxable bonds, support for refinancing the 2012 bonds, whether the PFD intended to add money to the refinancing for the 4th Avenue Corridor, using sales tax rebate revenue E to partner with the City on projects, the City refinancing the PFD's existing bonds and PFD's responsibility for debt service payments, ability to allocate the PFD's portion of the bond refinancing costs, and the benefit to the City of the PFD repaying the contingent loan. a Action: Finance Committee recommends the City refinance the PFD's bonds. Further discussion at tonight's special Council meeting. Put PFD's financial information on Consent Agenda. Discussion continued regarding the Facility Condition Assessment update by McKinstry and amount to include in a bond. 3. ADJOURN The meeting was adjourned at 7:23 p.m. Packet Pg. 454 10.1.c PARKS & PUBLIC WORKS COMMITTEE MEETING August 10, 2021 Elected Officials Participating Virtually Councilmember Laura Johnson Councilmember Luke Distelhorst 1. CALL TO ORDER Staff Participating Virtually Phil Williams, Public Works Director Angie Feser, Parks, Rec., Cultural Serv. & Human Serv. Dir. Dave Turley, Finance Director Rob English, City Engineer Bertrand Hauss, Transportation Engineer Thom Sullivan, Facilities Manager Jeff Taraday, City Attorney Scott Passey, City Clerk Dave Rohde, GIS Analyst The Edmonds City Council virtual online PPW Committee meeting was called to order at 7:31 p.m. by Councilmember Distelhorst. 2. COMMITTEE BUSINESS Classic Car Show Event Agreement Ms. Feser explained this is an event agreement between the Chamber and City for the Classic Car Show on Sunday, September 12, located primarily on 4th and 5th between Walnut and Bell. Walkable Main will have ended the prior weekend, so there is no conflict. Historically restaurants have served food and beverages on the street; streateries are already in place. The application went through the City's internal review with no issues. The agreement requires compliance with all current COVID guidelines the day of the event. Questions and discussion followed regarding the safety of this outdoor event, including language in the future agreements regarding leaking oil and other fluids, doing a street inspection before and after the event, and requiring any cleanup be the Chamber's responsibility. Action: Consent Agenda 2. Highway 99 Gateway Signs Mr. Hauss reviewed: Process o Project timeline ■ Background & Site analysis — May — early April 2021 ■ Gateway Visioning — Summer 2021 ■ Concept Alternatives — Autumn 2021 ■ Construction Documentation —Winter 2021 ■ Construction — 2022 o Map of wayfinding signs and gateway signs o Goals ■ Recognize this stretch of Highway 99 as Edmonds Packet Pg. 455 10.1.c 08/10/21 PPW Committee Minutes, Page 2 ■ Welcome visitors to the Highway 99 corridor but also to the whole of Edmonds ■ Celebrate the corridor's unique character ■ The overall design should be coherent with other Edmonds signs o Questions posed at Community Workshop #1 ■ What is the unique character of the corridor as it is today and how do you envision it in the future? ■ What are elements of Edmonds as a whole that you would like these signs to celebrate? ■ What should the sign say? - Welcome to Edmonds - Welcome to Uptown Edmonds - Welcome to Edmonds - Other? Project Location o Map of Edmonds Highway 99 Gateway Corridor with locations of north and south gateway signs Analysis - South o Location: Within WSDOT limited access in front of Campbell Nelson o Sign types ■ A: Vertical ■ B: Horizonal ■ Examples of vertical and horizontal configurations Analysis - North o Location: Back of sidewalk In front of magic Toyota and smaller sign in median o Sign types ■ A: Vertical in median - Good visibility from both northbound and southbound - Tall median sign with architectural, art, or landscape element ■ B: Horizonal in median ■ A: Vertical at back of sidewalk - Crowded due to proximity to other signs - Visually competes with Toyota sign ■ B: Horizonal at back of sidewalk - Crowded due to proximity to other signs - Existing hillside limits the possible sign area - Visually competes with Toyota sign, harder to see o Online survey open until Sunday, August 15 at midnight o Members of project team will be at the August 19th Uptown Market encouraging people to take the survey Considerations o South: Vertical - Visually distinctive and unique - Ample space for landscape planting and other architectural features o North: Vertical with complementing element on dealer property - Visually distinctive and unique - Ample space for landscape planting and other architectural features - Can be viewed by northbound and southbound traffic Other considerations: o Legibility analysis ■ Letter height ■ Legibility view distance o What should letter style be? o Inspiration sign examples ■ Modern: sustainable, future & vision ■ Contemporary: sculptural art, culture, light, color Packet Pg. 456 10.1.c 08/10/21 PPW Committee Minutes, Page 3 • Next steps: o Evaluate survey responses o Discuss with task force o Present recommendation and survey results to Council August 24m o Design in October/November. Questions and discussion followed regarding the 22" curb protecting the north sign in the median, support for outreach at Uptown Market, discussions with the property owner regarding the north sign, Magic Toyota representative on the task force, concern with two signs on the north and a preference for signage to recognize the International District, and landscaping/artwork to highlight districts. Action: Presentation to Council August 24tn 3. Cable Franchise Renewals for Comcast and Zi Mr. Taraday introduced Mike Bradley, who serves the City through Lighthouse on the subjects of cable franchising and federal telecommunications law. Mr. Bradley explained his practice represents cities across the country on cable franchising matters. There are two cable franchises in Edmonds, Ziply and Comcast, and both are in the renewal window, at least three years from expiration or have expired. This is the first formal step in the franchise renewal process detailed in federal law, to direct staff via resolution to start the renewal process with both companies. Assuming the Council moves forward, staff will poll departments regarding priorities and Councilmembers regarding any issues. Discussion followed regarding the Federal Cable Act that anticipates the franchise renewal process will begin three years before expiration of a cable franchise, and the expiration of the Comcast cable franchise. Councilmember Distelhorst offered to forward Mr. Bradley questions submitted by a Councilmember. Action: Next available Consent Agenda 4. City of Edmonds Facility Condition Assessment Update by McKinstry Mr. Williams introduced Facilities Manager Thom Sullivan, and Andrew Williamson, Project Manager, McKinstry. Mr. Williams reviewed: • Introduction and History of Facilities Investments o City Buildings ■ Boys & Girls Club ■ Meadowdale Club House ■ Cemetery Building ■ Old Public Works ■ City Hall ■ Parks Maintenance Building ■ Civic Center Grandstand* ■ Public Safety ■ Fishing Pier ■ Public Works O&M ■ Fire Station #16 ■ Senior Center* ■ Fire Station #17 ■ Wade James Theater ■ Fire Station #20 ■ Yost Pool House ■ Frances Anderson Center ■ Waterfront Center (South County Senior Serv.)** ■ Historic Log Cabin ■ Edmonds Center for Arts (EPFD) ■ Historic Museum -280,000 square feet total *demolished since 2018 FCA **City not responsible for maintenance but building of interest to City • History of Facilities Capital Renewal Investments o Only two major City building are less than 30 years old (average is 52 yo) Packet Pg. 457 10.1.c 08/10/21 PPW Committee Minutes, Page 4 o Historic investment ■ 2021 - $710,000 ■ 2020 - $1,500,000 ■ 2019 - $700,000 ■ 2018 - $250,000 ■ 2017 - $300,000 ■ 2016 - $100,000 ■ 2015 - $100,000 ■ 2014 to early 1990s - only $56k was budgeted each year o This early pattern set the stage for significantly increasing the total of deferred capital maintenance funding needed Current and 5-year Facility condition Index lower number = better condition) Building FCI Score 5-year FCI Score Boys & Girls Club 0.08 0.16 Cemetery Building 0.04 0.16 City Hall 0.15 0.21 Fishing Pier 0.13 0.23 Frances Anderson Center 0.15 0.20 Fire Station #16 0.04 0.13 Fire Station #17 0.11 0.29 Fire Station #20 0.04 0.20 Historic Log Cabin 0.12 0.27 Historic Museum 0.04 0.16 Library and Plaza Room 0.15 0.34 Meadowdale Club House 0.06 0.10 Old Public Works 0.07 0.11 Parks Maintenance Building 0.16 0.25 Public Safety Building 0.06 0.18 Public Works O&M 0.23 0.30 Wade James Theater 0.08 0.19 Yost Pool House 0.10 0.22 o Bottomline: As buildings age their FCA score goes down slower with adequate preventive maintenance and timely sub -system replacements, otherwise it goes down faster. Mr. Sullivan reviewed definitions: Maintenance o Preventative Maintenance - Routine maintenance items to preserve expected asset life or prevent system failure/downtime. (floor care, air and water filter changes, equipment lubrication, routine inspection, and manufacturer prescribed maintenance to maintain warranty, etc.) o Operational Maintenance - Daily maintenance to maintain business operational needs (routine cleaning and sanitizing, ADA access readiness, roof cleaning and leak repair, security and lock maintenance, building controls programing and light duty repair of Plumbing Mechanical and Electrical systems, and life safety systems). Capital Investment o Deferred Capital Maintenance - Maintenance and repair to building systems that are at or past industry expected life. These maintenance items are typically larger in scope and often require vendor support. Mechanical equipment replacement, Electrical panel replacement, plumbing fixture or equipment replacement (water heaters, pumps, life safety system repairs, etc. o Capital Renewal/Replacement - Replacement of larger building systems that have failed, are requiring frequent vendor support or no longer meet the business needs of the City. Packet Pg. 458 10.1.c 08/10/21 PPW Committee Minutes, Page 5 Elevator modernizations, Roof replacements, exterior envelope waterproofing and painting, complete system replacements or upgrades (i.e. replacing as a package; electrical panels, wiring, receptacles and lighting), complete fire alarm systems including panels, alarm devices, strobe lights and monitoring network). Re -plumbing of an entire building's water/sewer infrastructure, including piping. bathroom and kitchen fixtures, sprinklers, etc. Mr. Williamson reviewed: Graph of 16 year facilities capital needs o Costs required for preventive maintenance average close to $800k/year (2018 dollars) o First few years are higher due to under-funded/deferred maintenance and capital renewal ■ Year 1 $2.9M ■ Year 2 $2.OM ■ Year 3 $2.1 M ■ Year 4 $0.8M ■ Year 5 $0.8M ■ Year 6 $1.2M ■ Year 7 $0.7M ■ Year 8 $0.8M ■ Year 9 $0.6M ■ Year 10 $0.6M ■ Year 11 $0.5M ■ Year 12 $1.1 M ■ Year 13 $0.4M ■ Year 14 $0.1 M ■ Year 15 $0.4M ■ Year 16 $1.8M Necessary Investments from FCA o Chip away at additional deferred maintenance year over year until $4.5M backlog is complete. o $800k annual investment (2018 dollars) still needed to maintain facilities infrastructure independent of deferred capital maintenance. o If borrow for capital maintenance, still need $800k annual investment Findings Summary o Key takeaways from 2018 ■ Facility budgets should be $800k instead of $300k - done but with inflation this is approximately $1 M today ■ Deferred maintenance from under -funding levels is now approximately $11 M* ■ Recommended IFMA facilities staffing levels for 250k-500k square feet is 9 FTE instead of 4 FTE (does not include custodial) *Now includes large system replacements, expansion in functionality, capacity, etc. These are unrelated to either preventive and routine maintenance or capital renewal Today's Needs o Operating Recommendations 1. Invest in update to Facilities Condition Assessment to prioritize needs - $15,000 2. Uptick funding levels for operating levels to $1 M (industry inflation averaged 7% YOY) 3. Right -size facilities staffing, or at least support transition of knowledge capital (2 retirements next year) ■ Staffing also feeling impact of COVID-19 ■ Ideally add: - 1 more building maintenance operator - 1 facilities maintenance worker - 1 more custodian Mr. Williams reviewed: Packet Pg. 459 10.1.c 08/10/21 PPW Committee Minutes, Page 6 Capital and Deferred Maintenance Needs 1. Studies Needed o City Hall has major infrastructure needs ■ Goal: Evaluate options to determine best value approach — all identified needs total approx. $34M o Frances Anderson Center needs a new Heating System that should include a cooling module for programming needs and should be electric powered. ($3-5M project) Naturally cooled by passive ventilation now ■ Context: 100 year -old facility that's use has evolved, but many systems have not been updated. ■ Goal: Transition from fossil fuels to electricity and add air conditioning for programming needs 2. Electrification infrastructure required for City Fleet and Public EV's o Goal: 10-11 new EV charging stations for public and 8 City -owned fleet vehicles 3. Public Safety Building chiller plant replacement o Context: Systems 25 years old and were compromised from original installation conditions - $2.OM Projects in the Queue o Additional Facilities Projects Needing Attention 1. Public Works yard ($330k) 2022 DP 2. City Hall Electrical ($1.7M) 3. Anderson Center ($1.5M) ■ Windows and restroom T1 ■ 6 storm drains that come into a collector, backs up ■ Drinking fountains 4. Library building masonry needs restoration because of water infiltration ($2-3M) Funding Opportunities o Utility Rebates o CARES Act o American Rescue Plan o American Jobs Plan o State & Local Grants o Economic Development (GFCs) o Capital & Internal Funding o Financing The committee did not have an opportunity to ask questions due to time constraints. Action: Future presentation to full Council. 3. ADJOURN The meeting was adjourned at 8:31 p.m. Packet Pg. 460