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2021-10-19 City Council - Full Agenda-2992o Agenda Edmonds City Council V,j Hv REGULAR MEETING - VIRTUAL/ONLINE VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 OCTOBER 19, 2021, 7:00 PM THIS MEETING IS HELD VIRTUALLY USING THE ZOOM MEETING PLATFORM. TO JOIN, COMMENT, VIEW, OR LISTEN TO THE EDMONDS CITY COUNCIL MEETING IN ITS ENTIRETY, PASTE THE FOLLOWING INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS USING A COMPUTER OR SMART PHONE ARE INSTRUCTED TO RAISE A VIRTUAL HAND TO BE RECOGNIZED. PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS BY DIAL -UP PHONE ARE INSTRUCTED TO PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. IN ADDITION TO ZOOM, REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT 1. CALL TO ORDER/FLAG SALUTE 2. LAND ACKNOWLEDGEMENT 3. ROLL CALL 4. PRESENTATION 1. NAHM Proclamation (5 min) 5. APPROVAL OF THE AGENDA 6. AUDIENCE COMMENTS 7. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Special Meeting Minutes of October 4, 2021 Edmonds City Council Agenda October 19, 2021 Page 1 2. Approval of Council Meeting Minutes of October 5, 2021 3. Approval of Council Special Meeting Minutes of October 12, 2021 4. Approval of claim, payroll and benefit checks, direct deposit and wire payments. 5. Youth Commission Candidate Appointments 6. Civic Park Restroom Contract 7. August 2021 Monthly Financial Report 8. Supplemental Agreement with HBB for Hwy 99 Revitalization & Gateway Project 9. Supplemental Agreement with KPG for 76th Ave. W @ 220th ST. SW Intersection Improvements project 10. Supplemental Agreement with KPG for Construction Management Services on the Citywide Pedestrian Crossing Enhancements Project 11. Supplemental Agreement with SCJ Alliance for the Highway 99 Revitalization & Gateway Project 12. Authorization for City to sign a recording document removing an obsolete covenant from private property at 236th and 84th Ave W. 13. Authorization for the City to sign the updated Interlocal Cooperation Agreement related to the Affordable Housing Alliance within Snohomish County. 14. Supplemental Agreement with KPG for Design Services on the Citywide Pedestrian Crossing Enhancements 8. PUBLIC HEARING 1. Public Hearing on Arts Commission Recommendation for Civic Park Artist (30 min) 9. COUNCIL BUSINESS 1. Decision Package Presentations (90 min) 10. COUNCIL COMMITTEE REPORTS 1. Council Committee Minutes (0 min) 11. COUNCIL COMMENTS 12. MAYOR'S COMMENTS ADJOURN Edmonds City Council Agenda October 19, 2021 Page 2 4.1 City Council Agenda Item Meeting Date: 10/19/2021 NAHM Proclamation Staff Lead: Frances Chapin Department: Mayor's Office Preparer: Carolyn LaFave Background/History National Arts & Humanities Month was established in 1993 and is celebrated every October in the United States. It was initiated to encourage Americans to explore new facets of the arts and humanities in their lives, and to begin a lifelong habit of participation in the arts and humanities. It has become the nation's largest collective annual celebration. Staff Recommendation Narrative Arts Commission Chair, Rhonda Soikowski, will be accepting the Proclamation on behalf of the Arts Commission. Attachments: 20211013120552 Packet Pg. 3 1J rlarfamaf O City of Edmonds • Office of the Mayor NATIONAL ARTS AND HUMANITIES MONTH - OCTOBER 2021 WHEREAS, the coronavirus has had a devastating impact on America's arts sector, with 99% of producing and presenting organizations having canceled events and artists being among the most severely affected segment of the nation's workforce; yet notwithstanding this fact, the arts have helped collectively lead us throughout the darkest times of the pandemic —lifting our spirits, unifying communities, and jump-starting the economy; and o WHEREAS, the nation's 120,000 nonprofit arts organizations, the nation's 4,500 local arts agencies, and the arts and humanities councils of the nation have regularly issued official proclamations on an o annual basis designating October as National Arts and Humanities Month; and a WHEREAS, the arts and humanities embody much of the accumulated wisdom, intellect, and imagination of ? humankind; and N WHEREAS, the arts and humanities enhance and enrich the lives of every American when arts are made accessible to all; and WHEREAS, the City of Edmonds supports the Arts through the Edmonds Arts Commission, and partners with local arts and culture organizations, businesses, and educational institutions to recognize the many contributions of the arts and their leadership in supporting inclusion and cultural diversity; and WHEREAS, downtown Edmonds was designated the State's first Creative District, contributing to the creative economy which drives tourism and commerce, and supports local workers; and WHEREAS, the national nonprofit arts industry alone generates $166.3 billion in economic activity annually —spending by organizations and their audiences —which supports 4.6 million jobs and generates $27.5 billion in government revenue; and NOW, THEREFORE, BE IT RESOLVED, that I Mike Nelson, Mayor, do hereby proclaim October as National Arts and Humanities Month in Edmonds and call upon our community members to celebrate and support the arts and humanities in Edmonds. 0 AZj Mik elson, Mayor - October 19, 2021 Packet Pg. 4 7.1 City Council Agenda Item Meeting Date: 10/19/2021 Approval of Council Special Meeting Minutes of October 4, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 10-04-2021 Draft Council Special Meeting Minutes Packet Pg. 5 7.1.a EDMONDS CITY COUNCIL VIRTUAL ONLINE SPECIAL MEETING DRAFT MINUTES October 4, 2021 ELECTED OFFICIALS PRESENT Susan Paine, Council President Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember ELECTED OFFICIALS ABSENT Adrienne Fraley-Monillas, Councilmember Kristiana Johnson, Councilmember Laura Johnson, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Shannon Burley, Deputy Parks & Recreation Dir Casey Colley, Youth Commission Coordinator Scott Passey, City Clerk Dave Rohde, GIS Analyst The Edmonds City Council virtual online special meeting was called to order at 5:00 p.m. by Council President Paine. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely with the exception of Councilmembers K. Johnson, Fraley-Monillas, and L. Johnson. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO CHANGE THE INTERVIEW ORDER OF YOUTH COMMISSION CANDIDATES, TO MOVE CANDIDATE #3 TO BE INTERVIEWED LAST TO ALLOW COUNCILMEMBER DISTELHORST TO EXCUSE HIMSELF FROM THE REST OF THE MEETING. MOTION CARRIED UNANIMOUSLY. 4. INTERVIEWS FOR APPOINTMENT TO CITY BOARD OR COMMISSION YOUTH COMMISSION CANDIDATE INTERVIEWS Deputy Parks & Recreation Director Shannon Burley explained more young people applied for the positions than there are positions available which demonstrates the growth and power behind the Youth Commission and the great work they have been doing. She introduce Youth Commission Coordinator Casey Colley who assisted with the recruitment process, explaining the current Youth Commission members were in charge of the recruitment process and made this happen. She requested each Councilmember ask each applicant a question and following the interviews, email her their top three choices in priority order and she will submit them for appointment on next week's Consent Agenda. Edmonds City Council Draft Minutes October 4, 2021 Page 1 Packet Pg. 6 7.1.a Councilmembers interviewed each candidate (responses in italics). Following each interview Ms. Burley described how candidates would be notified. Julie Andres Council President Paine asked what has been your favorite volunteer activity or what volunteer activity would you like to do next? My favorite volunteer activity was cleaning up invasives like ivy at Yost Park where that is a big issue, the entire forest is covered in ivy. I would like to get more people involved in that. Councilmember Olson said she loved that answer, commenting she has done ivy removal herself and plans to continue doing it in the future. Recognizing that life has been back and forth between virtual and in - person, what has been your favorite in -person and favorite virtual way to make a difference? My favorite way to reconnect with everyone again was to be more involved in school. I joined LINK Crew at school which helps incoming freshmen who are probably very nervous because they did not have an 8:h grade or get to know everyone in their grade. LINK Crew has an orientation for incoming freshmen, helps them make the transition and it was great to see everyone. Councilmember Buckshnis said she was impressed with her answers and enjoyed that she was looking into environmental protection. She asked her to elaborate on the comment in her application about limited dining experiences for teens in Edmonds. That is a really big thing, especially among my friends too. I live close to downtown Edmonds so Igo there often to eat. It caters to an older crowd and not young kids, it's very expensive and there's no casual dining whether people can pick-up food to take somewhere without spending $1 S or eating inside. The experience for teens would be better if there was more casual dining and places that are legal for teens to go. Councilmember Distelhorst asked her to talk about her passion for social justice that was mentioned in her application and if there were specific areas she wanted to address while on the Youth Commission. I'm very passionate about social justice like BLM and LGBTQ rights, and always want to strive for a very diverse group of people and inclusion. I like the pronoun inclusion at the City and I would like to include more things to make everyone feel welcome. Chelsea Beck Council President Paine asked what has been your favorite volunteer activity or what is the next volunteer activity you would like to do and why? My favorite volunteer activity was one in downtown Seattle that my and dad did related to donations for families that do not have baby supplies such as diapers, toys, etc. Councilmember Olson commented since we are in an on again/off again virtual and in -person world, what were your favorite ways of connecting or making a difference virtually and in -person? In my lifetime we've always had social media and phone, but connecting with people by phone meant a lot more than it did before COVID. It was really cool to have groups of people texting each other. I had a virtual book club group and it was cool to have a book club, but not have to meet in person. In person school has been very helpful. It has also helped in person that everyone has been very cooperative, perspectives have changed and people are nicer than they used to be. Councilmember Buckshnis said she was impressed with her wish to run a non-profit homeless shelter and asked her to talk about helping the planet and to describe her goal. My goal/dream since I was little was to run a non-profit homeless shelter because I would see homeless people everywhere and I don't want them not to have homes. I will go to college and major in business and also work in Red Cross or something where they react to national problems and help manage it. I would not be a good first responder but I'm good at managing things and I want to help the environment and people. Edmonds City Council Draft Minutes October 4, 2021 Page 2 Packet Pg. 7 7.1.a Councilmember Distelhorst said he liked her idea about a community garden or pea patch and asked if she had an opportunity to visit them in communities near Edmonds. He invited her to talk about that idea. I feel like I have but I haven't been to a big one, only a small one in Renton. I like the idea of a community garden but of course it would be hard to maintain how the public uses it because people can be not good people sometimes. I feel like a garden would be a place for people to come together outside and grow things during hard times. Dylan Pham Council President Paine asked what has been your favorite volunteer activity or what is the next volunteer activity you are interested in doing and why? I've only participated in one volunteer activity so far, volunteering at the Edmonds Food Bank but I plan to volunteer for my school's Key Club or other opportunities. I really enjoyed volunteering at the Edmonds Food Bank, I met a lot of new people and was able to communicate with people who do not speak English, learning to communicate with them and understanding where they're coming from is important. Councilmember Olson thanked him for volunteering at the food bank, noting she had heard it is hard work. Our lifestyle is virtual and in -person and has been fluctuating back and forth. Can you comment on past virtual or in -person experiences where you felt like you made a difference even if it was to only one person? I have not found a way to virtually connect. In person was volunteering at the Edmonds Food Bank and this past week I worked with my school's ASB team planning Homecoming. This year has been hard due to CO VID and it has been important to work with students and teachers andpeople in the community to make a difference. Councilmember Olson commented he and his peers have not had the opportunity for fun like others have had while in high school so it is important that things like Homecoming happen in a big way. Councilmember Buckshnis said she was also a huge STEM fan, recalling it was all about reading, writing, arithmetic when she growing up. She liked his idea for STEM education and invited him to expand on that. In the past year due to COVID, we attended school on Zoom, trying to get back into things and being more hands on. My big idea is to get especially younger kids in Edmonds who haven't experienced hand -on imagination or creative thinking to experience STEM. I attended Brighton where every year a coordinator gave us a project to build and test, think about and learn about the creative, engineering process. I would like to bring something like that to Edmonds to encourage youth to get into STEM. Councilmember Buckshnis said she appreciated the reference from his engineering teacher. Councilmember Distelhorst asked what had been his favorite part of being in the STEM program. Being around so many creative people, meeting different minds, talking to seniors who have been therefor a long time, talking with teachers and learning how STEM works, how their minds work is the best part, being around people and learning from them. Mariana Yenter Council President Paine asked what has been your favorite volunteer experience so far or what volunteer activity would you like to participate in next and why? My favorite volunteer experience has been Students Saving Salmon who work on bringing salmon and water quality back to Edmonds streams. I think that is a very important thing to do because it's great for the environment. My next volunteer activity is planting native trees between Harbor Square and the Edmonds Marsh on October 23rd. Councilmember Olson said she was happy she was participating in Students Saving Salmon and had the opportunity to learn from Joe Scordino who is a great role model. She commented on the dual online and in -person life and asked her to describe her favorite in -person way and virtual way to make a difference. Virtually, I joined Key Club at my school and we participated in online service projects via Zoom which was very fun. With regard to in person, I still participate in stream monitoring around Edmonds via the Students Saving Salmon club. Councilmember Olson asked about examples of virtual service projects. Edmonds City Council Draft Minutes October 4, 2021 Page 3 Packet Pg. 8 7.1.a Creating videos of us reading books which were sent to elementary schools so students could experience someone reading to them. Councilmember Buckshnis commented they may have met via Students Saving Salmon participating in projects at the Marsh. She agreed Joe Scordino was wonderful role model and was glad Students Saving Salmon had an opportunity to learn from him. She asked her to speak on her comment about the Edmonds community creating a platform so Council can hear more from the public. Edmonds is a smaller community so if communication could be improved, it would empower more people to voice their opinions and feel like they can make a difference even if they are not on the Youth Commission or City Council. A first step could be to review all the communication platforms the City already has and based on that, take further steps. Councilmember Distelhorst commented it is budget season for the Council; thinking about the public and youth's input, what is an area you would like to see the City Council put more money or resources into? One place where more money and resources could be put into is park improvements and creating a better environment, but they are already great. Sam Yi Council President Paine asked what had been your favorite volunteer activity to date or what was the next volunteer activity you would like to do and why? Honestly, I haven't participated in a lot of volunteer activities during high school. I did a little bit of volunteering for Toys for Tots. I'm interested in the Edmonds Youth Commission so I can start doing more volunteer projects like the Youth Commission's participation in the Marina Beach cleanup. Regarding my focus on mental health, studies have linked cleaner public spaces to reduced depression and greater happiness. Cleaning up litter around the City is a future volunteer activity I would be interested in. Councilmember Olson commented we have a lifestyle now that fluctuates between virtual and in -person. Even one-on-one, can you give an example of a way you've connected or made a difference in the virtual world and also in the in -person world? In the virtual world, one way I made a difference was through clubs I joined at school in the past year such as the Wordsmith Club (creative writing) where I was better able to foster creative thinking with students at my school. Even though it was weirdyear, we could still get together and write about what was happening in our life and kind of return to a little more normal life by connecting with each other and talking about what was happening. A way I've connected in person, before the delta variant came back and everything got shut down again, I was able to meet up with friends and make new friends. Before COVID, I didn't realize how valuable social interaction was and how important it was to talk to people face-to-face and that's part of the reason I want to join Edmonds Youth Commission and other volunteer projects is because now I see the value in connecting with people. Councilmember Buckshnis said she enjoyed reading his application, especially how candid he was and how well he communicated about his parents and their varying opinions. The City had events related to Suicide Prevention Month in September. Can you talk more about your goals related to mental health and talking about it with youth? Regarding mental health, I wanted a goal that was realistic and that could make change. In my short lifetime, I've seen a lot of people, even in elementary school, who struggle with depression and anxiety in the community and it's a problem everyone's trying to address but it's really hard. My idea is to create a website with easily accessed resources because it is too hard for people to quickly find a solution when they need it, it requires too much research, and resources are not readily available and people may not be able to do that research when they are in a dark place in life. Creating a one -stop with resources such as an Edmonds website that could be advertised around the City would be helpful. I know people personally who would not be ready to find help unless it was put in front of them. Councilmember Distelhorst referred to the comment in his application that he enjoyed filmmaking and asked how he could bring that skill and talent to the Youth Commission and the Edmonds community. I Edmonds City Council Draft Minutes October 4, 2021 Page 4 Packet Pg. 9 7.1.a think there is a TV channel for Edmonds although it's not widely circulated as well as a YouTube channel. I could make videos advertising the mental health website, or other things like beach clean-ups, to help get the word out about projects the Youth Commission is undertaking. (Councilmember Distelhorst left the meeting at 5:38 p.m.) Lily Distelhorst Council President Paine asked what has been your favorite volunteer experience so far or what is your next volunteer activity and why? One of my favorite volunteer experiences was in middle school I was the manager for video announcements so I was able to bring the school community together and have athletes report on past and upcoming games, advertise school events, as well as plan and run school events. I got to know my school community better. With select softball, I didn't have a lot of time to volunteer and I didn't realize the change I could make in community. Realizing that now, I want to volunteer more and help make a change in the community. That is part of the reason I want to be on the Youth Commission, to volunteer more and bring a new voice and input into Edmonds and youth. Councilmember Olson commented this has been such a strange chapter, going back and forth between virtual and in -person living and experiences. Can you give me an example of a virtual and an in -person example of a way you've made a connection or made a difference during this last year? Last summer I went to a lot of Black Lives Matter sign holding events at the QFC corner with friends and my dad. I helped make a difference by helping people understand that systemic racism exists. Last summer I also attended a youth -led Black Lives Matter protest in downtown Edmonds. Hearing other people's perspective on racism in Edmonds or life in general helped bring a new perspective. Those were some of my favorite in person experience because I got to meet new people and help make a different. For online, it was definitely being able to share new information about the LGBTQ+ community, People of Color and Black Lives Matter by reposting on Instagram to help people understand how important those are to communities and meeting new people who are also interested in making a change in issues surrounding youth and everyone in general. Councilmember Buckshnis commented she is passionate about some of the same things her dad is passionate about. Can you give us a summary of what you're passionate about? I'm really passionate about transit because climate change impacts youth's future. Public transit is an efficient way to get out of cars and still get places on time as well as reduce carbon emissions and is really easy. I was able to go to the opening of light rail from the UDistrict to Northgate this weekend. Seeingpeople ridingpublic transit was very moving because public transit is important to youth who cannot drive as it provides a way to get around as well as reduce carbon emissions. I'm also passionate about affordable housing because it is a big issue in Edmonds. A lot ofpeople have told me they cannot afford buy houses in Edmonds and with the pandemic, prices have increased and people are buying houses sight unseen. Affordable housing is really important and is needed to get youth, POC, families, etc. to move into Edmonds to expand diversity and bring the community together. Council President Paine thanked al I the candidates for participating in the interview process. 5. ADJOURN With no further business, the Council meeting was adjourned at 5:45 p.m. Edmonds City Council Draft Minutes October 4, 2021 Page 5 Packet Pg. 10 7.2 City Council Agenda Item Meeting Date: 10/19/2021 Approval of Council Meeting Minutes of October 5, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 10-05-2021 Draft Council Meeting Minutes Packet Pg. 11 7.2.a EDMONDS CITY COUNCIL VIRTUAL ONLINE MEETING DRAFT MINUTES October 5, 2021 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Susan Paine, Council President Adrienne Fraley-Monillas, Councilmember Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Laura Johnson, Councilmember ALSO PRESENT Brook Roberts, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Dave Turley, Finance Director Frances Chapin, Arts & Culture Program Mgr. Jeff Taraday, City Attorney Scott Passey, City Clerk Dave Rohde, GIS Analyst The Edmonds City Council virtual online meeting was called to order at 7:00 p.m. by Mayor Nelson. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember L. Johnson read the City Council Land Acknowledgement Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely. 4. PRESENTATIONS 1. INDIGENOUS PEOPLES DAY PROCLAMATION Mayor Nelson read a proclamation proclaiming October 5, 2021 as Indigenous Peoples Day in Edmonds. Councilmember Fraley-Monillas thanked Mayor Nelson for the proclamation. She recalled in 2017 when it was changed from Columbus Day, there was a movement that included an indigenous person or Edmonds City Council Draft Minutes October 5, 2021 Page 1 Packet Pg. 12 7.2.a someone who belonged to a tribe interested in keeping both Columbus Day and Indigenous Peoples Day but Mayor Nelson in his wisdom moved forward with Indigenous People's Day. 2. ARTS COMMISSION ANNUAL REPORT Cultural Services Manager Frances Chapin introduced Edmonds Arts Commission Chair Rhonda Soikowski. She advised the packet includes the 2019 report which was not presented to Council in 2020. This is a perfect month to give the EAC annual report as October is Arts and Humanities month, a national designation. EAC Chair Soikowski explained 2020 started strong, close to 100 people came to the Wintergrass Music at the Library event and there was a successful new film program with movies shown at the library based on books followed by moderated discussion. Due to the onset and spread of COVID-19, the Best Book I Ever Read Poster Contest and Concerts in the Parks were canceled in 2020 and the EAC had to go back to the drawing board to determine how to maintain access to the arts for Edmonds residents during the pandemic. She reviewed: • Best Book I Ever Read Poster Contest for 3' graders o Canceled in 2020 o Event restructured in 2021 and offered to 3' graders in an online format ■ Online Poster Gallery and On the Fence exhibit ■ Local artists created "How to Make a Poster" videos ■ Zoom presentation by author Avril van der Merwe ■ Online awards ceremony Summer Concerts 2020: 5 free online concerts Summer Concerts 2021: Return of live music performances allowing for smaller crowds and social distancing o Walkable Main o Hazel Miller Plaza o Uptown Evening Market o Total of 40 live events Community Impact: Pandemic o Focus for maintaining community interest in and forward movement in the Creative District moved specifically into branding and marketing 0 2020 - increased funding for Tourism Promotion grants, but organizations hampered as venues and live events/performances shut down in March. o EAC programs such as Concerts in the Park and Music at the Library were canceled o Write on the Sound conference revenues, typically used to supplement general fund support for EAC programs, down almost 40% 0 2021 - EAC implemented grant program for arts nonprofits to expand access to arts and culture o Preferred options explored for 4tn Avenue Cultural Corridor - adopted by City Council Write on the Sound (WOTS) o In 2020 EAC reimaged WOTS as an online conference o Continued as online event in 2021 due to positive feedback regarding 2020 online event as well as questions and fear of the spread of delta variant. ■ 37' annual WOTS concluded last weekend. - Nationally known, award -winning novelist Lisa See as keynote - 18 sessions - 120 attendees - 30% from other states and 3 other countries • Civic Park Public Art Edmonds City Council Draft Minutes October 5, 2021 Page 2 Packet Pg. 13 7.2.a o In April 2020, a public art process selected five finalists to be considered for creating artwork at the new Civic Park. o Process put on hold during the pandemic, restarted fall 2021 o All finalists interviewed at public meeting o One artist will soon be recommended to City Council to develop designs for artwork in a process that will include additional community input 2021 Commissioners o Rhonda J Soikowski, Chair o Patricia Oneill, Vice Chair o Richard Chung o Lesly Kaplan, WOTS Chair o Lisa Palmatier o Tanya Sharp o Ashley Song o Georgia Livesey, Student Representative EAC Chair Soikowski thanked the Council for the opportunity to present and for their ongoing support of the arts in the community. Councilmember Olson recognized the EAC for pivoting to the Art on the Fence installation for the Best Book I Ever Read Contest which she was sure people loved seeing. She thanked Ms. Soikowski for serving as EAC Chair and also thanked retiring 2020 Chair Marni Muir. Councilmember Fraley-Monillas requested Ms. Chapin send the PowerPoint to the Council. Ms. Chapin agreed to send it, noting the packet also includes the full 2020 and 2019 reports. Councilmember L. Johnson thanked the EAC for going back to the drawing board, finding it very notable that the EAC provided 40 live music events this summer and pivoted so the majority of events could be outside or online. Everybody enjoys the arts but even more so now that the ability to be social in a way that is safe enough is key. The City recognized September as Suicide Prevention Month and the positive effect of music mental health are well known. She thanked the EAC for providing those performances, particularly during these times. Councilmember Distelhorst thanked the EAC for continuing the Best Book I Ever Read Contest. He appreciated the EAC bringing music and art to the Uptown Market and voiced his support for continuing ongoing public art. He noted the City's public art map is very downtown bowl centric and voiced his support for more live music, art events, and public art installations throughout the City. Council President Paine asked about the EAC's plans for 2022. Chair Soikowski answered the commission is discussing some exciting things but they have not been solidified. Ms. Chapin said Chair Soikowski and EAC member Lesly Kaplan have been talking about doing something with poetry. The EAC is hoping in 2022 to have poetry posted at three sites, similar to the On the Fence exhibits. That has not been totally defined but the EAC is interested in including sites outside the bowl. The EAC is also working on the 2022 WOTS; there may be an opportunity to do it in -person but the EAC learned there are a lot of benefits for attendees to participate via Zoom. She summarized there are some exciting things in the future in addition to public art. Council President Paine commented she comes from a family that has always appreciated art and she has over 10,000 hours in museums and concert halls. She recognized the value of having active volunteers in the community. Councilmember K. Johnson said she had the pleasure during the last couple of years of working with Ms. Chapin, the selection committee and artists for the new Civic Park public art. The committee saw Edmonds City Council Draft Minutes October 5, 2021 Page 3 Packet Pg. 14 7.2.a presentations from many artists which was very exciting. Five finalists were chosen who were interviewed by the selection committee last week and a consensus was reached about the artist to bring forward. The next step is going to the EAC and then to City Council. She thanked Ms. Chapin for including her in that process. Ms. Chapin said it was a pleasure to have Councilmember K. Johnson on the selection panel. She will make a presentation to Council committee next week. 5. APPROVAL OF AGENDA COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ADD TO THE AGENDA AFTER ITEM 5, A PRESENTATION FROM THE MAYOR NELSON ON THE 2022 BUDGET AS A COURTESY TO BOTH THE COUNCIL AND THE PUBLIC. Councilmember K. Johnson noted in the past during the Earling administration there had always been a presentation to Council on the budget and she would appreciate a similar presentation tonight. Councilmember Distelhorst advised the presentation was live streamed last night and he watched a recording on YouTube. There are also links to the budget book and decision packages in an email sent to Council. He summarized he did not need to watch the video again and if he needed to, he could watch it on YouTube. Councilmember Fraley-Monillas said she also watched it today; it is available online if anyone wanted to see it. Councilmember Olson said she understood Councilmember K. Johnson's point and she had not seen the email with the links. She happened to catch it, recalling it had been on the calendar for an hour, but conflicted with a special Council meeting. Councilmember K. Johnson's point was that having the Council expressly invited would have been appreciated. Councilmember Buckshnis said she did not receive an email and did not hear until 5:15 p.m. tonight that it was presented yesterday. It is beneficial for the public to see the presentation because many more people watch Council meetings than go to YouTube. She will gladly watch it if there are links available. In the interest of transparency, it would be helpful to have the Mayor's budget presentation at a Council meeting. Council President Paine said she watched the video earlier today so did not need to have it presented again. She encouraged Councilmembers to watch it, noting the budget season will begin soon and there likely will be a lot of questions. Councilmember L. Johnson said she could understand that some people may have missed it, lives are very busy which is the reason for having it recorded on Facebook Live and as a YouTube video. The Council's agendas are very full and often the Council struggles to get to everything. She was uncertain that replicating something that was already available as a video recording was necessarily more beneficial than getting through the agenda. She suggested identifying for the public how to access the video, anticipating that would suffice as well as ensure the Council could get through its agenda. Councilmember K. Johnson said she was not asking for a one hour presentation, just the budget message which in the past has been 1-2 pages. It would take five minutes, probably less time than this discussion. Edmonds City Council Draft Minutes October 5, 2021 Page 4 Packet Pg. 15 7.2.a Councilmember Fraley-Monillas recalled the budget message was done on online last year as well. Mayor Nelson agreed it was. Councilmember Fraley-Monillas said this was not something brand new. She was not paying attention until today, but was able to see it. She did not think there was a 1-2 page document that would characterize everything in the budget. She assumed during the budget process that department heads will describe their requests and discussions will still occur but there will not be the perhaps antiquated long explanation that takes up time at a Council meeting versus watching it online. Councilmember L. Johnson said anyone who is interested in watching it can go to Edmondswa.gov/government/communications; it is available both as a video speech as well as text according to the webpage. UPON ROLL CALL, MOTION FAILED (2-5), COUNCILMEMBERS K. JOHNSON AND BUCKSHNIS VOTING YES; AND COUNCILMEMBERS DISTELHORST, FRALEY- MONILLAS, OLSON, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO ADD AGENDA ITEM 11, EXECUTIVE SESSION IN ACCORDANCE WITH RCW 42.30.110(1)(F) TO RECEIVE AND EVALUATE COMPLAINTS OR CHARGES BROUGHT AGAINST A PUBLIC OFFICER OR EMPLOYEE. Councilmember Distelhorst commented there are still two hours of items on the hours on agenda, taking the meeting to 9:30 p.m. Given the Council's track record of extending beyond 10 p.m., he asked if this was urgent or could it be taken up at a future meeting when there was more room. Councilmember Olson said there was likely to be time tonight, it could be pushed off but she would rather have it on tonight's agenda as it was old business that should move forward. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO AMEND THE MOTION TO ADD "IF TIME ALLOWS." Councilmember Fraley-Monillas commented on the need for the Council to give themselves flexibility, because when meetings last until 10:30 p.m., the Council does not always make the best decisions nor are they thinking clearly that late at night. She noted the issue prior to the proposed executive session is related to South County Fire which will require a great deal of attention. She did not object to having an executive session, but if it got too late tonight, she supported delaying it until next week. Councilmember Olson offered a friendly amendment to have the executive session before the next meeting if it did not happen tonight. Councilmember Buckshnis commented the Council has been having very long, extensive meetings for the past 11 years, but she has never seen so many complaints about all the things the Council has to do in a short amount of time; it happens and that is the Council's work. She suggested respecting the Councilmember who would like to have the executive session. If it happens at 10:30 p.m., then that is when it happens. The Council should start respecting each other's opinions about what is and is not needed and the timeframe. She has had questions about some of the agendas over the past year such as why the bike lanes are not on tonight's agenda. She suggested Councilmembers quit talking about the time and how full agendas are and just do their job and move forward. Council President Paine said next week is committee meetings and there is already an executive session on another matter either before or after committee meetings as well as potentially other agenda items. She summarized next week will be a long meeting and the Council may need to be flexible. Edmonds City Council Draft Minutes October 5, 2021 Page 5 Packet Pg. 16 UPON ROLL CALL, AMENDMENT FAILED (3-4), COUNCILMEMBERS DISTELHORST AND FRALEY-MONILLAS AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBERS K. JOHNSON, BUCKSHNIS, OLSON AND L. JOHNSON VOTING NO. UPON ROLL CALL, AMENDMENT CARRIED (5-2), COUNCILMEMBERS K. JOHNSON, FRALEY-MONILLAS, BUCKSHNIS, AND OLSON AND COUNCIL PRESIDENT PAINE VOTING YES; COUNCILMEMBERS DISTELHORST AND L. JOHNSON VOTING NO. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 6. AUDIENCE COMMENTS Mayor Nelson invited participants and described the procedures for audience comments. Linda Ferkingstad, Edmonds, explained stormwater management is very important to the community and expensive, but mostly for those wishing to build in Edmonds. As Mr. Williams stated at the last Council meeting, everyone benefits from stormwater management regulations that new development provides. As most requirements are already in place, she questioned whether it was necessary to also greatly increase permit fees. Builders pay for engineering evaluations for increased flow and water retention, grading and installation of stormwater retention sites at great expense. When Edmonds arbitrarily increases permit fees, it looks like a money grab similar to the tree ordinance takings. Who should absorb the penalties for all the tree removal in Edmonds and the lack of stormwater management in Edmonds prior to 2021? The Edmonds City Council and Planning Department have determined the burden should be placed mainly on those wishing to divide property to build single family homes. This is discrimination; by law all should be treated equally. Many families have moved into the state, yet Edmonds has greatly increased the cost of building and effectively halted the building of single family homes via a permit moratorium, the taking of their trees forcing them to buy them back from the City before they can make room to build homes, fluidly changing regulations, and increasing the costs of permit fees even while all requirements are met. These actions motivate builders to build further out, increasing urban sprawl, a direct violation of the GMA. Ms. Ferkingstad continued, the cost to meet all of Edmonds' regulations, tree takings and permit fees are becoming a large percentage of the cost to build new homes. Arbitrarily raising the cost of homes with permit fees and tree takings in areas zoned single family is the opposite of contributing to affordable housing. If Edmonds no longer wants single family homes built on single family zoned properties, a straightforward and legal approach should be taken to purchase the property instead of overcharging, over -regulating and devaluing undeveloped single family zoned areas. This is a governmental taking by ordinance, fees and regulatory actions and is illegal. She was also still waiting for the City Attorney Taraday to publicly respond to the question asked months ago, is it legal to dictate what property owners do with their own trees? She is still waiting for the Council to rescind the discriminatory and illegal tree ordinance. She has spoken at every meeting but one in the past six months. Property owners pay property taxes and when new homes are built, their taxes contribute 10 fold to the tax base. Increased property tax income should be a factor when considering raising permit costs during development. Builders are attempting to fulfill the needs of the community and should not be punished for doing so. Susan Hughes, Edmonds, said she hadn't gotten involved in Edmonds politics until she and many other concerned citizens attended the July 27t' meeting to express concern with the hate portal. The Mayor could have listened to what people were saying and set up a discussion with concerned citizens; instead he became vindictive that citizens were unhappy with his hate portal. She was appalled at his false statements, false narrative, bullying and gaslighting of Edmonds citizens at the August 3' Council meeting. She hoped citizens would watch or read the comments made at the July 27t' meeting and watch or read the Mayor's comments at the August 3' meeting. Citizens need to be aware of what is going on Edmonds City Council Draft Minutes October 5, 2021 Page 6 Packet Pg. 17 7.2.a and the disrespect the Mayor showed citizens. On the heels of Mayor Nelson's antics came Councilmember Fraley-Monillas drinking on the job and then trying to justify it. Instead of apologizing to citizens, she became vindictive and made false statements, tried to bully citizens who spoke up about drinking on the job and then flashed an inappropriate hand symbol, two blatant code of conduct violations. The Council's code states personal, insulting or intimidating language, body language actions are not allowed and states no signs of partiality, prejudice or disrespect should be evident on the part of Councilmembers toward any individual participating in a public meeting. Ms. Hughes continued, two Councilmembers tried to discuss Councilmember Fraley-Monillas' violations at the September 281 Council meeting, and Councilmember Fraley-Monillas interrupted and bullied them so now nothing is being done about her blatant conduct violations. There is no way to file complaints against a Councilmember who violates the code of conduct. The City Council code of conduct is evidentially meaningless and the Council may as well tear it up because it is not followed. She reported on the hate portal, identifying threatening comments by Councilmember Fraley-Monillas but anticipated that would be shoved under the rug. Citizens need to start attending Council meetings to become aware of the inappropriate behavior of some Councilmembers and submit opinion pieces to My Edmonds News as comments made at Council meetings are ignored, falsified or cause threatening behavior from Councilmembers and the Mayor. The Mayor and Councilmembers need to work for citizens and should be held accountable for their actions. Carolyn Strong, Edmonds, recalled last week she shared the report she made to the hate portal and never receiving a verification. Her report was regarding the hateful acts of Councilmember Fraley- Monillas flashing a loser sign at her during Council comments regarding her drinking while voting on City issues. Councilmember Fraley-Monillas also stated in a letter to the editor that she made up stories which is slanderous. Ms. Strong said she felt threatened by a Councilmember publicly oppressing her. On Wednesday, she received the following response from Patrick Doherty who apparently is the judge, jury and problem solver on hate issues representing the City, "Thank you for the complaint report we received Monday morning of this week. I noticed at last evening's Council meeting that you expressed your concerns and made your report verbally during the meeting. You have therefore already accomplished one of the steps I would have done myself which would be to share your concerns with the Councilmember. As to any further action or investigation on our part, you have laid bare the issue and described the actions that you have concern about. There is no further investigation to be done. And as I said, your sharing your concerns publicly with the Councilmember appears to have accomplished your goal." Ms. Strong suggested, 1) having an auto response immediately after making a report to the hate portal so victims know their report has been put on the government list of hate crimes, and 2) before reporting the incident, have a checkbox asking if they expressed their displeasure to their oppressor and if checked, let them know there is no need to file a complaint because the problem is now apparently solved and does not warrant any investigation. She planned to a public records request to see if all complaints have been handled in the same fashion as hers. Last week she took notice that no disciplinary action was taken against Councilmember Fraley-Monillas. It is concerning that Councilmembers are accepting of such displays of hate and bias as okay in Edmonds. She did not see how Councilmembers were working for the people when they vote to not act against Councilmember Fraley-Monillas for her hateful and unethical actions. It seemed political to her. With the now known acceptance of vulgar hand signals during comments, her understanding was that goes both ways. It seems there is no breach of conduct for flashing rude hand signals or drinking during Council meetings so the Council must agree that stopping an audience member from doing so would be an outrageous act of bias. She thanked the Council for setting a precedence on these issues and looked forward to seeing changes in the hate portal. (Written comments submitted to PublicComment@Edmondswa.gov are attached.) Edmonds City Council Draft Minutes October 5, 2021 Page 7 Packet Pg. 18 7. APPROVAL OF THE CONSENT AGENDA COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO APPROVE THE CONSENT AGENDA. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO PULL ITEM 7.5, DRAFT BOND ORDINANCE, AND MOVE IT TO THE FINANCE COMMITTEE NEXT WEEK. Councilmember Buckshnis commented this is a transparency issue; there have been numerous email discussions. Citizens do not look at Consent Agenda items. The bond ordinance is very important, tedious and interesting, $10 million in refunding, restructuring and new bonds. The recommendation in the agenda memo is for the Council to read the ordinance, but there is no Council procedure for putting items on the Consent Agenda for informational purposes; typically items first go to a committee or a presentation to Council. She preferred to have this reviewed by the Finance Committee as she had a number of questions about the ordinance and the timing. If this amendment does not pass tonight, she will put the ordinance on next week's Finance Committee agenda. Council President Paine said she would not object if this was added to tonight's agenda for 10 minutes to allow a quick discussion. The ordinance has been in the packet since Friday and everyone has had an opportunity to review it. This can be a first reading and opportunity to ask questions. Once it is submitted to the Council it belongs to the entire Council so it does not need to go back to the Finance Committee. Councilmember Buckshnis raised a point of order, whether Council President Paine was making an amendment to the motion. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO AMEND THE MOTION TO ADD IT AS A 10 MINUTE AGENDA ITEM AS AGENDA ITEM 8.2. Councilmember Fraley-Monillas said this has already been to the Finance Committee. If there are questions, she suggested Councilmembers reach out to Mr. Turley to get their questions answered. She did not want the ordinance held up; recalling she has heard repeatedly how interest rates are so low and this needs to be done now. She agreed with Council President Paine's amendment to get questions answered tonight instead of going back through committee for one Councilmember. Councilmember Buckshnis recalled suggesting in an email that there be a 10 minute presentation. To Councilmember Fraley-Monillas' assertion that this had been to the Finance Committee, Councilmember Buckshnis said it had not. Councilmember Fraley-Monillas raised a point of order. Mayor Nelson requested Councilmember refrain from calling out other Councilmembers. Councilmember Buckshnis said the bond ordinance has never been to the Finance Committee. She was very aware of the timing, recalling the timing was described to the Finance Committee last month. She was interested in transparency to the citizens, reiterating the importance of this ordinance for the future of bonding and the City's bond rating. COUNCILMEMBER BUCKSHNIS WITHDREW HER MOTION. MOTION CARRIED UNANIMOUSLY. Edmonds City Council Draft Minutes October 5, 2021 Page 8 Packet Pg. 19 7.2.a MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF SEPTEMBER 28, 2021 2. APPROVAL OF COUNCIL MEETING MINUTES OF SEPTEMBER 28, 2021 3. APPROVAL OF CLAIM AND PAYROLL CHECKS. 4. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM TRAVIS JOHNSON 8. COUNCIL BUSINESS 1. COUNCIL STUDENT REPRESENTATIVE INTERVIEW Council President Paine explained the City had advertised for a Council Student Representative and received one application. She invited the applicant, Brook Roberts, to make a statement. Brook Roberts thanked the Council for the past year, he enjoyed last term as a student representative and learned a lot. For the upcoming term, he plans to focus on applying what he learned to action, garnering youth feedback on Council issues, engaging more youth through reaching out to BSUs or LGBTQ groups at high schools, increasing accessibly to Council matters and making them more understandable for youth. As someone who will be moving out in a few months, one of the biggest issue facing Edmonds is affordable housing. He was excited for Council to look at the Housing Commission's recommendations and will be happy to provide his input and support wherever needed. He looked forward to a great upcoming term. Councilmember L. Johnson expressed appreciation for his highlighting engagement with youth and youth feedback. She has firsthand experience with his passion and dedication to engaging youth on a few issues. She welcomed his continued service on Council and was hopeful most of it would be in -person. Councilmember Distelhorst said he enjoyed working, collaborating and chatting with Mr. Roberts about various issues including mental health, suicide prevention and affordable housing and appreciated his boldness in putting that on his application. Housing is a hot topic, one that only gets hotter if it is not addressed. He looked forward to Mr. Roberts serving as student representative for the next year representing youth in the city. Councilmember Fraley-Monillas expressed appreciation for Mr. Roberts' willingness to participate in Council meetings which not always the case with other student representatives. The Council needs a young person willing to speak up. She thanked him for applying for the position, saying he was top notch and she could see going into in any different fields in his future. Councilmember Olson thanked Mr. Roberts for his service last year and for reapplying. She knows what a hard worker he is and his exploration of the many facets of government. She appreciated that and assured it will make him extremely well rounded. Councilmember Buckshnis commented it will be great to have back Mr. Roberts back for another year and thanked him for his service last year. A number of former student representatives keep in touch with her, some of them were also very vocal. She recognized Mr. Roberts' experience as student representative last year provides a different perspective and depth of knowledge. Councilmember K. Johnson thanked Mr. Roberts for his civic involvement, commenting he was an example to all citizens of how to get involved and participate, which is what makes America great. Edmonds City Council Draft Minutes October 5, 2021 Page 9 Packet Pg. 20 7.2.a Council President Paine thanked Mr. Roberts for his service and assured she will invite him to help on projects. COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO APPOINT BROOK ROBERTS AS EDMONDS CITY COUNCIL STUDENT REPRESENTATIVE FOR THE COMING YEAR. MOTION CARRIED UNANIMOUSLY. 2. DRAFT BOND ORDINANCE Councilmember Buckshnis requested Finance Director Dave Turley address the draft bond ordinance. Mr. Turley recalled the bonds were discussed several times in June and July as well as at a long meeting on August 10' where the bond was discussed and the City's bond counsel and financial adviser were present. At that time, the City Council approved moving forward with refinancing $10 million in bonds as well as selling additional bonds for capital projects. Everything that discussed at that meeting has been summarized in the ordinance. He displayed the bond schedule, highlighting the 1st Reading of Bond Ordinance on October 511i and adoption of the ordinance on October 12t'', pointing out that because October 12t' is a committee night, ordinance adoption may be moved to October 19t''. The intent of having the bond ordinance on the Consent Agenda tonight was for the Council and public to see the ordinance and provide time for questions prior to adoption. Adoption of the bond ordinance by October 19' is important to maintain the schedule. Mr. Turley explained the ordinance has been circulated and reviewed by several attorneys for the last 2-3 weeks as well as the Edmonds Public Facilities District/Edmonds Center for the Arts representatives. Several small changes have been made as a result of review by about 10 parties and this is the final ordinance. Since the City is selling the bonds, it is up to the Council to pass the ordinance. Councilmember Fraley-Monillas said she was interested in next steps and preferred that individual Councilmembers' questions regarding the ordinance be asked offline. Councilmember K. Johnson asked what constitutes first reading of the bond ordinance. City Attorney Jeff Taraday said Edmonds does not have a reading tradition in its code like some cities do. The Council has made it clear on numerous occasions that they like to have multiple touches; this is one of those touches where the ordinance is included in the packet for the Council and public's review. Mr. Turley explained having a first reading is an old tradition; technically the Council can pass an ordinance on the first night it is presented. Only first reading is necessary; as a courtesy staff tries to present things more than once, at least twice, possibly three times. In the interest of being efficient and effective, he put it on the Consent Agenda. He summarized a second reading is not legally required but is usually done as a courtesy. Council President Paine said this was added to agenda with the knowledge that no action was required tonight. This is first reading, and she was glad it was moving forward. The ordinance will return to Council on either October 19t' or Oct 12t' if there is room on the agenda. She appreciated having an opportunity to ask questions during the next week. Councilmember Buckshnis asked if there was a differentiation between taxable and non-taxable. She recalled Mr. Turley saying the EPFD's bond counsel has reviewed the ordinance. She asked if that was not an issue because it would be issued separately. Mr. Turley assured that was well defined in Section 12 of the ordinance on page 13. Councilmember Buckshnis thanked Mr. Turley for putting it on the agenda as residents have contacted her. With regard to the possibility of a special meeting next week to keep the schedule, Councilmember Olson said if the only reasons for not adhering to the schedule was that October 12t' was committees. She Edmonds City Council Draft Minutes October 5, 2021 Page 10 Packet Pg. 21 7.2.a explained that could be easily remedied via the Council's policy and plan to hold a special Council meeting on committee night when warranted. 3. BUDGET SCHEDULING AND COORDINATION Finance Director Dave Turley complimented Student Representative Roberts for everything he did last year. He reviewed: • Budget books were delivered yesterday. The proposed budget is also available online at: h!Ltps://edmondswa.gov/financialreports. • Priorities asked for by Council at budget retreat: o More structure and clarity around the schedule ■ Calendar with important dates o CIP presentations earlier ■ First presentation October 26', 2 weeks earlier than 2019 and 2020 o Shorter decision package presentations ■ If do not get enough information from presentations, ask questions early o Less repetition on presenting large projects ■ Will coordinate CIP/CFP presentations with budget so less repetition ■ There are approximately 25 decision packages in the budget book identical to the CIP/CFP, many of them seen in previous years or earlier this year - To avoid repetition, will keep those at a high level o No new amendments proposed by Councilmember on the last night of deliberations ■ The last two days scheduled for deliberation are November 16t' and 23' ■ No new proposals should be made by Councilmembers on November 23' ■ Adding a new amendment on the last day is not treating colleagues fairly. Councilmembers should not be expected to hear a proposal and vote on it the same night as it makes it difficult to make an informed decision. ■ Last year's process for introducing budget amendments was to submit them to Council Executive Assistant Maureen Judge who collected them and sent them to Mr. Turley ■ Submit budget amendments prior to November 16t1i • Draft Calendar Highlights: o October 4 — Mayor's budget message, budget books available o October 5 — Budget Scheduling and Coordination presentation/discussion o October 19 — Decision package presentations o October 26 — CIP Presentation o November 1 — Budget public hearings, CIP presentation o November 4 — Special meeting for budget deliberation o November 9 — committee meetings o November 16 — Public hearing, deliberations, CIP adoption o November 23 — Deliberations and budget adoption (50 days) o November 30 — No meeting — 5t' Tuesday Mr. Turley explained there are approximately 100 decision packages, several are more administrative in nature; for example there is a decision package to create budget authority to make bond payments. A decision package required for that but he did not want to spend time during Council meetings talking about it as it is a contractual obligation that the Council has already approved. Other example of an administrative decision package is the $1000 increase in the Neogov contract. hi an effort to make it easier, the administrative decision packages were separated out to the back of the budget book and the decision package that may need closer review are included in the front of the budget book. Councilmembers are welcome to ask questions about any of the decision packages; they were simply separated to make review easier. Edmonds City Council Draft Minutes October 5, 2021 Page 11 Packet Pg. 22 7.2.a In response to a frequently asked question, Mr. Turley explained salaries and wages already include COLAs for 2022 and the contractually obligated increases in labor contracts. Budget books were available last night. There will be a presentation on decision packages on October 19t' and the first meeting scheduled for deliberation is November 4tt'. He has often heard that the most important thing the Council does all year is passing the budget ordinance. Mayor and staff have spent several months putting the proposed budget together and it is an honor to have such a big part in preparing this important document for all the citizens of Edmonds. It would be disappointing to do all that hard work and deliver it to the Council and have it shelved for a month. As the most important thing the Council does, he hoped Councilmembers would give it the high priority it deserves and spend time now thoroughly reviewing it and preparing proposed changes. Having been married for 21 years, he knew that birthday gifts he gave thought to for several weeks were better received than those purchased the afternoon of his wife's birthday. Preparation and doing research early is always best. He will be available starting tonight and tomorrow morning to field any and all questions. He wanted to do everything he could to make this budget season as successful and stress free as possible. Councilmember Fraley-Monillas recalled as Council President the last two years it was very frustrating when Councilmember did not submit their amendments in a timely fashion because it throws off staff, Councilmembers and citizens. She asked if there was a drop -dead date on the calendar for Councilmembers to submit amendments. Mr. Turley answered this is a draft calendar; some of the meetings may get moved. He recalled that was something the Council agreed on at the budget retreat, getting the budget calendar out early and submitting amendments before the second to last meeting is the only way it will work as that will provide time to present and talk amendments at the second to last meeting instead of the last meeting. Councilmember Fraley-Monillas asked what would happen when inevitably Councilmembers submit amendments late. She recalled asking Councilmembers repeatedly last year and amendments were still submitted late. She asked if this was a request or should there be a motion saying if amendments were submitted after a certain date, they would not be considered. Mr. Turley said this is the Council's process, he can do his best to shepherd them along and keep things on schedule, but it is up to Councilmembers to agree to stick to the rules. Councilmember Fraley-Monillas asked if the Council could put something in writing stating after a certain date, amendments to the budget would no longer be accepted. There is nothing in the code that states that, only that the budget will be adopted by a certain date. City Attorney Jeff Taraday said the Council basically makes its own rules. The good part about that is the Council make its own rules; the bad part is the Council can change its rules at any time so nothing is really set in stone. The Council might theoretically bind itself to a drop -dead date, but that was only good as long as there is a majority that believes that drop -dead date should be maintained when that date comes. Councilmember Fraley-Monillas asked if it would be reasonable to do a motion identifying the drop -dead date for submissions. Mr. Taraday answered that is for the Council to decide whether it is reasonable. Councilmember Fraley-Monillas recalled the last two years were very difficult due to Councilmembers not submitting amendments in a timely fashion. Mr. Taraday said that question was better answered by her fellow Councilmembers. Councilmember Fraley-Monillas commented those would probably be the same Councilmembers that provide things at the last minute. Councilmember Distelhorst said he had not picked up his budget book yet but had downloaded all the documents. He asked if the decision packages were out of numbered order, administrative versus the rest, in the physical book. Mr. Turley said the three pages of decision packages online do not include the Edmonds City Council Draft Minutes October 5, 2021 Page 12 Packet Pg. 23 7.2.a administrative decision packages. Councilmember Distelhorst relayed his understanding that the 106 page decision packages do not include administrative decision package. Mr. Turley agreed. Councilmember Distelhorst asked if there was precedent set by possibly adopting the administrative decision packages in bulk versus one -by -one. Mr. Taraday said this would be his 11' year watching the Council adopt the budget and it had not been done the same way every year as different Finance Directors and Councils have had slightly different approaches. What matters most is what works best for the Council this year. Councilmember Distelhorst suggested the Council consider adopting the administrative decision packages together versus one -by -one. Councilmember Buckshnis recalled at the retreat some Councilmembers did not want presentations, but she knew a lot of people including herself enjoy the presentations. She opined this was a very aggressive schedule; she recalled one year when Mayor Nelson was Council President and at the 11 t' hour when then -Mayor Earling was going to veto the budget, the Council held a special meeting in mid -December. She recalled budget discussions typically go into December so this seemed like a very aggressive schedule. Councilmember Buckshnis said she is always prepared for budget discussions and a lot of people come to her to get answers. She recalled a complaint last year that the budget book was online but decision packages were not. She just learned late this afternoon that a budget message was done and that the budget books were available. She asked if the budget book and all 110 decision packages were available. Mr. Turley answered yes, except for the administrative decision packages. Councilmember Buckshnis recalled the administrative decision package had been adopted in bulk or in groups of 5-10. Councilmember Buckshnis did not want to have time constraints or a deadline for adopting the budget because there are numerous items on upcoming agendas in addition to the budget. She asked whether Q&A regarding the budget would be posted on the website. Mr. Turley said it was up to Council, but he was planning to have emails sent to him or to departments (and copied to him) so questions can be grouped together and like last year, questions and answers posted once a week. He recalled last year Q&A were posted on November 12t'', 19t' and 24t''. Councilmember Buckshnis cited the importance of everyone taking their own time to understand the budget. She did not want to establish a drop -dead date of November 23', commenting that would be a gold star for Council as they have never approved a budget in November. She wanted to ensure the Council did not rush through the budget because citizens like to see what is happening in the departments and the presentations. The budget is very important to citizens; during Councilmember Olson's town halls citizens had a lot of very interesting and good ideas. Councilmember K. Johnson agreed the budget was the most important thing the Council does and she takes it very seriously. She always peruses the budget once, studies it, makes notes in her budget book and then sends in questions. She agreed with Councilmember Buckshnis that there had never been such an aggressive schedule, the Council had never adopted the budget in November, and usually adopted it in December. There is a drop -dead date of December 315t in the RCW. She understood staff had been working on the budget for months and the Mayor has presented the budget, but from this point on, it is the Council's budget and the Council is responsible for setting the budget. Councilmember K. Johnson referred to the budget calendar that includes a budget deliberation on a Thursday. Mr. Turley agreed there was budget deliberation scheduled on Thursday, November 4t1'. When the calendar was developed, optimal dates were discussed and November 4t1' was identified for a special meeting on the budget. He recalled that was discussed at the retreat, carving out time for a meeting regarding the budget without other distractions. Councilmember K. Johnson preferred to have a meeting Edmonds City Council Draft Minutes October 5, 2021 Page 13 Packet Pg. 24 7.2.a regarding the budget on a Tuesday versus a Thursday. She agreed with having a separate meeting for budget deliberation but if the schedule is extended into December, that will not be an issue. Councilmember K. Johnson asked if the CIP presentations would include the CFP. Mr. Turley answered yes. Councilmember K. Johnson suggested it would be helpful on the schedule to indicate public hearings for either the budget or the CIP/CFP. Mr. Turley said the November calendar has public hearings on November 1st and November 16t''. Councilmember K. Johnson asked about the public hearing on the CIP/CFP. Mr. Turley said the presentations are on November 1st and he believed that was also the public hearing. Councilmember K. Johnson commented the CIP presentations are on October 26t' and November 1 st with a public hearing on the same day as the presentation but she will let Mr. Turley and Council President Paine work that out. She requested the public hearing be added to the calendar. Mr. Turley agreed. Mr. Turley commented since it had been brought up 2-3 times, before he worked at Edmonds, he worked at King County which included participating in budget preparation. King County routinely passes their budget before Thanksgiving. The only way that is accomplished is having structure around the schedule and sticking to the calendar. It is a much less painful process at King County. Councilmember L. Johnson remembered last year as a new Councilmember going through her first budget season, she took it very seriously; her budget book was marked up and beginning day one she carefully determined where she wanted to make proposals and submitted them formally and early. She found the process frustrating because not everyone took that same approach. She is hearing from Councilmembers tonight that the Council has always done it this way and she took issue with that because it was seasoned Councilmembers last year that were submitting budget proposals late from the dais which did not give Councilmember an opportunity to review them in advance or give them the thought they deserved. She found it concerning that the Council was setting itself up for that same process. Councilmember L. Johnson suggested calling it a drop -dead date may add to that; instead, it could be a firm date that is the ideal goal to get it done before the last meeting in November. She was feeling last year's frustrations when staff has proposed a great schedule and Councilmembers are already wanting to extend it into December. She found it very frustrating last year that not everyone took the time to put their proposals together and send them out so Councilmembers could do their due diligence and seriously consider them. Instead several were proposed at the last minute at a 4+ hour meeting when, although she is a night owl, her brain was not able to process them. She implored Councilmembers to attempt to do their best to stick to the schedule and she will do the same. Council President Paine said she and Mr. Turley have been in close consult about the preferences expressed at the budget retreat including more efficient meetings. She agreed there were comments made regarding "death by PowerPoint." As Councilmember L. Johnson mentioned, she too was frustrated last year, she would like to have presentations sent to Councilmembers, and having Q&A available online. She found the proposed schedule very doable. She reminded there is a lot of information on the extended agenda that shows agenda items through December. She was hopeful the last meeting for 2021 would be December 14t' which is a committee night. She noted the first meeting in December is December 7t'', followed by committee meetings on December 14t''; the month of December does not have a lot of meeting dates and there is a 5t1i Tuesday in November. She encouraged Councilmembers to do their due diligence, get information out to all Councilmembers early to allow time for research. She recalled the City of Seattle shut down from Labor Day to Thanksgiving and no one could submit ordinances because it was budget season. She summarized it would be nice to have the budget adopted by Thanksgiving. Councilmember Olson recalled it was unanimous at the retreat about being more scheduled and get things done earlier than has happened in the past. She suggested highlighting the Thursday budget deliberation Edmonds City Council Draft Minutes October 5, 2021 Page 14 Packet Pg. 25 7.2.a to ensure everyone has it on their calendar as it is not a regular Council meeting. The budget is a big job and sometimes takes longer than expected and even if the special meeting is held on November 4t'', a deadline may slip simply because it takes longer and room needs to be left for that possibility. She liked the schedule as it reflects the consensus at the budget retreat. Councilmember K. Johnson suggested instead of meeting on Thursday, November 4t'', using the 5" Tuesday on November 30' as a fallback. She offered to make that as a motion as she did not think she was available on November 4' due to other plans on that day. Councilmember Buckshnis said the Council does not seem to be taking into consideration that many citizens are very interested in the budget and that takes time. There are items on upcoming agendas that will take time and citizens will comment. It's not wrong to have budget discussions extend into December were wrong. It is very helpful for citizens to see what has been done in the past, but apparently the Council is interested in a higher level approach. Citizens are interested in the budget and CIP/CFP as a result of Councilmember Olson's town halls. The Council needs to take time with those documents due to citizens' concerns about streets and public safety. She summarized Councilmembers need to consider that citizens may need more time versus completing the budget process by Thanksgiving. Councilmember Fraley-Monillas said citizens have seven opportunities to speak to Council at upcoming meetings. She did not consider meetings in the various different arenas as transparent or open. When Council meetings are on Zoom, people can watch the recording but you cannot hear what happened in a park. She hoped all those people who wanted to provide input would come forward. With regard to Councilmember K. Johnson's suggestion to meet on the 5t' Tuesday, she said some people may have plans that day and meeting on a 511i Tuesday is not necessarily beneficial for those who may need time away since the only time the Council has off is Christmas. Councilmember L. Johnson referred to comments that there is an attempt to do this very quick. She asked whether the City Clerk or Mr. Turley, who may have knowledge of other cities, whether this was a condensed schedule and was it an attempt to do it quick or was it a common schedule that was starting on time with a well laid out plan. She offered to also research other cities' processes. To the idea that this is very quick, she said it did not seem quick, but rather a well thought out plan that leaves buffer room at the end. Mr. Turley said he could also research it; his only direct experience was King County whose budget was routinely passed before Thanksgiving. He has been told offline that some people do not plan to look at their budget books until November. If so, they are only giving themselves four weeks. Starting in October provides 7-8 weeks which is plenty of time. Citizens can start contacting Councilmembers or him this week. Councilmember K. Johnson relayed she heard anecdotally that Mountlake Terrace finished their budget the last day of December and the lights went out and they brought in candles and worked into the wee hours. She assured the Council would not do that. Mayor Nelson declared a brief recess. 4. AMENDMENT TO CITY'S AGREEMENT WITH SOUTH COUNTY FIRE City Attorney Jeff Taraday explained the City operated its own fire department prior to 2010. In 2010, the City began contracting for fire services with Fire District 1 (17131) The level of service (LOS) stayed the same under the original interlocal agreement (ILA) with FD1 and that LOS was three firefighters at each of the City's three fire stations plus a dedicated 2-person paramedic unit for a total of 11 firefighters on duty in the City 24/7. hi 2017 the City and FD 1 amended the ILA and reduced the total number on duty from 11 to 9 and changed staffing from a dedicated 2-person paramedic unit to one paramedic in each of the three fire stations, reducing the overall total staffing from 11 to 9. Edmonds City Council Draft Minutes October 5, 2021 Page 15 Packet Pg. 26 7.2.a Mr. Taraday explained the 2017 amendments also added new formulas to the ILA primarily intended to measure the amount of time that units from one jurisdiction, for example Lynnwood, responded into another jurisdiction such as Edmonds or vice versa. One of reasons these formulas were included in the 2017 ILA was because as the City was proposing to go from 11 to 9 on duty, the FD 1 negotiating team expressed concern that Edmonds was creating circumstances where surrounding jurisdictions would be subsidizing Edmonds' fire service. A formula was agreed upon that is referred to in the ILA as Neighboring Unit Utilization Factor (NUUF). The NUUF metric was considered to be in balance if one jurisdiction's total time on task in the neighboring jurisdiction was within 10% of the neighboring jurisdiction's time on task in the first jurisdiction. Mr. Taraday displayed a map of the South Sno Co Fire and Rescue Regional Fire Authority boundaries and South Sno Fire and Rescue service area contract cities. He explained South County Fire (SCF) succeeded FD 1 when FD 1 and Lynnwood created an RFA and even though the last round of negotiations were with FD1, SCF is the party the City contracts with by virtue of their being the successor in interest. To explain NUUF, Mr. Taraday provided the example of Lynnwood units responding into Edmonds It 5 hours/year and Edmonds units responding into Lynnwood 100 hours/year; under the terms of the ILA, that would not be considered in balance as it has to be within 10% to be in balance. If the total time that Lynnwood units spend in Edmonds was 105 hours/year and the total time Edmonds units spent in Lynnwood was 100 hours/year, that would be in balance. The agreement measures time in seconds, but he was using hours to make it easier to understand how NUUF is calculated. At the time this was calculated, Lynnwood was its own separate fire department and FD1 was its own separate fire district; now those are combined into South County Fire. NUUF can be calculated a number of ways; the bottom line is no matter how it is calculated, the data shows that neighboring cities are respond into Edmonds significantly more than Edmonds units are responding into neighboring cities like Lynnwood and Mountlake Terrace. Mr. Taraday clarified when he talks about Lynnwood or Edmonds units, they are all SCF fire units, but for the purpose of 2017negotiations, the parties felt it was important at that time to keep track of where units were coming from. For example, a Lynnwood unit is a SCF unit that is stationed in the City of Lynnwood or a Mountlake Terrace unit is a SCF unit stationed in Mountlake Terrace. Mr. Taraday referred to a letter the City received recently from SCF that indicates the NUUF from Mountlake Terrace into Edmonds is 157% and 252% from Lynnwood into Edmonds. Those numbers would have to be at 110% to be considered in balance under the terms of the contract and they are fairly significantly beyond 110%. Due to that, according to the agreement, the NUUF is out of balance. That matters because the agreement with SCF brings the parties back to the table whenever the NUUF is out of balance. It does not happen automatically, but if SCF sends the City notice that the NUUF is out of balance, which it did in June 2021, that notice is called a threshold notice and triggers a 120-day period during which the parties have to figure out what to do about the NUUF being out of balance. It does not dictate that any one particular thing happens as a result, but it is a trigger that brings the parties back to the bargaining table. Mr. Taraday explained now that the City has received the threshold notice, the City has to designate what are called in agreement remedial measures, what the City proposes to do to bring the NUUF back into balance. SCF also gets to make its suggestions which they have done. The City has a deadline by which to designate remedial measures to bring the NUUF back into balance. SCF and its board were kind enough to extend the deadline by 30 days so the City has until November 1, 2021 to designate those remedial measures. Tonight's discussion is to begin that process. This will not be the Council's last touch, but it is a significant enough issue that the Council needs to begin thinking about it as soon as possible. Mr. Edmonds City Council Draft Minutes October 5, 2021 Page 16 Packet Pg. 27 7.2.a Taraday explained he has talked with each Councilmember individually to bring them up to speed, but it is important that the public also understand what is going on. With regard to the remedial measures proposed by SCF, Mr. Taraday explained SCF sent a letter in June (in the packet) that proposed remedial measures as follows: one additional 24-hour 2-person unit and one additional 12-hour 2-person unit which is estimated to cost $2.25 million/year in addition to the current bill for fire/EMS services. In response to that proposal from SCF, Mayor Nelson developed his own proposal that he wants to get Council feedback on. His proposal is still in formation in the sense that both of his alternatives cost approximately the same, $1.5 million/year in addition to existing costs versus SCF's proposal that costs $2.25 million, or $750,000 less per year. The Mayor is seeking Council feedback on whether to spend that on one 24-hour 2-person unit which would essentially bring the City back to 2016 staffing and for many years before that. When the City had its own fire department, it also had had 11 firefighters 24/7. The Mayor's proposed Option 1 would be one 24-hour 2-person unit and Option 2 is two 12-hour 2-person units or peak hour units. Both options cost roughly the same, but each have pluses and minus. The 24-hour unit would provide 24 hours of coverage so if something happened at night, there would be additional preparedness for nighttime emergencies. Approximately 70% of the City's call volume happens during the 12 peak hours so if the desire was additional preparedness during the peak, two 12-hour units would be the way to go. Reasonable minds can differ on which way is the best which is why the Mayor is seeking the Council's feedback. SCF will speak to this later, because they have a fairly strong preference for the 24-hour unit. Mr. Taraday explained the NUUF calculation is the reason for this presentation. There was an assumption at the time that NUUF would do a fair job of measuring whether a city was paying its fair share. To an extent it does that, but it is not as simple as that. He clarified he is not nearly the fire expect that the SCF representatives are, but he has come to understand this reasonably well over the years, but he is a lawyer, not a firefighter. He explained SCF uses automatic vehicle locator (AVL), computer aided dispatch, which uses AVL to calculate which unit is closest to the call and sends the closest unit to the call. For example, if the computer sees that a Lynnwood unit is 10 seconds closer to an Edmonds call than an Edmonds unit, it will send the Lynnwood unit to the call because it is 10 seconds closer. The computer does not pay attention to jurisdictional boundaries and does not look at whether it is Lynnwood or Edmonds unit; it sees all the units and all the calls and sends the closest unit to the call. Mr. Taraday explained the NUUF is not just a measure of a jurisdiction's relative resources devoted to EMS, but also a factor of which units are closest to the call. If a unit is closer, it will be dispatched and that dispatch time will count into the NUUF calculation even if an Edmonds unit happened to be available at the time. In his opinion, the fact that Swedish Hospital is located in Edmonds skews the NUUF calculation because when units drop off patients at the hospital, they go back into service while still in Edmonds, the computer sees them as available and if a call comes in and they are closest, the computer will dispatch them to that call. The effect on the NUUF calculation of the hospital's location has never been quantified, but he believed it played a role. The hospital is also not only an end destination for calls for service, but the area around the hospital is also a significant generator of calls for service so it stands to reason that neighboring units near the hospital area would be dispatched. Mr. Taraday displayed the 2018 heat map, which he noted did not change much year-to-year, and demand is fairly consistent based on land use. The red circle on the map demonstrates the effect of the hospital on call volume, a factor that also needs to be taken into account. Mr. Taraday commented the one thing that cannot be disputed is the more resources a jurisdiction dedicates to fire and EMS service, the more prepared that jurisdiction will be to face emergency situations. In his opinion and he believed SCF agreed, there is no level of resource that would allow a city to be prepared for every single emergency; no matter how much is spent on fire and EMS service, there Edmonds City Council Draft Minutes October 5, 2021 Page 17 Packet Pg. 28 7.2.a will always be some emergency a jurisdiction is not prepared for. Certainly more resources equals more preparation, but jurisdictions can never be perfectly prepared for everything. The Council has to decide what the right level of preparedness and resources is and how to allocate those resources, whether it's two 12-hour units, one 24-hour unit or something else. Thad Hovis, Fire Chief, SCF, thanked the Council for having this important item on its agenda and for inviting him, Deputy Chief Bob Eastman and Assistant Fire Marshal Karl Fitterer to attend tonight's meeting. He is very proud that the dedicated employees of the RFA continue to provide outstanding fire and emergency medical services to Edmonds and the balance of the entire 50 square mile service area covering about 275,000 residents in southwest Snohomish County. This is the agency's 21" month responding to the pandemic; to date they have provided EMS transport of 753 confirmed COVID-19 positive patients. He thanked the Council, Mayor, Staff and Edmonds residents for their partnership as they all continue to navigate these very challenging times. Chief Hovis explained the RFA reported in February and again in March 2021 that the NUUF and Transport Balance Factor (TBF) are both out of balance as described in the 2017 renegotiated agreement between originally FD1 and now the RFA and the City of Edmonds. As Mr. Taraday explained, the RFA issued a threshold notification to the City and has proposed remedial measures to address necessary balancing of the NUUF and TBF. Since those notifications, he, Deputy Chief Eastman, the RFA's attorney Rich Davis have had discussion on the RFA's proposed remedial measures with Mayor Nelson and Mr. Taraday. He was aware the Council and Mayor have many competing interests to consider as they develop and later approve the 2022 City budget. On behalf of the RFA and the elected board of fire commissioners, he respectfully requested the Council approve the RFA's proposed remedial measures to bring both the NUUF and the TBF into balance. The proposed remedial measures are one 24-hour EMS unit and one 12-hour EMS transport unit. Chief Hovis referred to the heat map that Mr. Taraday displayed and Grid 157, the hot spot where Swedish Hospital is located and the apex of three cities — Lynnwood across the street, Mountlake Terrace to the south and the hospital is located within Edmonds. That has been the hot spot of Snohomish County and Southwest Snohomish County since well before Edmonds begin contracting with FD 1. Chief Hovis explained he was raised in the Five Corners area of Edmonds, attended Chase Lake Elementary, College Place Middle and graduated from Edmonds High School. He was a volunteer Firefighter/EMT with Edmonds Fire Department before becoming a professional firefighters in 1996 at Mountlake Terrace Fire Department. Because of his roots in the City and his local history in the fire service, he knows the area and the Edmonds Fire Department and wanted to provide additional context to the remedial measures. As Mr. Taraday described there were nine firefighters on staff per day, three at each fire station plus a two person medic unit as well as a battalion chief when the City contracted with FD 1. The year he graduated from Edmonds High School was when the Edmonds Fire Department went to three person staffing each day at the City's fire stations. There was a big fire in the 800 block of Walnut Street that couldn't be control with available Edmonds firefighters and because of automatic/mutual aid from Lynnwood, FD1 and Mountlake Terrace, that fire went on for a while. There is no fire department in the Town of Woodway and no available fire service response from the Puget Sound. A lot of characteristics make Edmonds great but its topography and location on the map make it more difficult to provide fire service especially with the changes in the 2017 ILA. Councilmember Distelhorst recalled an idea discussed in the meeting and listed in the agenda memo was an option of staggered 2-person units, one that is 8 to 8 and another 12 to 12 or whatever the scheduling needs to be to address both the peak as well as provide additional coverage. He recognized SCF had a preferred option, but asked if that would provide more coverage on the ends as well as maximizing resources. Mr. Taraday said from his perspective as a lawyer it made a lot of intuitive sense to expand the Edmonds City Council Draft Minutes October 5, 2021 Page 18 Packet Pg. 29 7.2.a peak hour coverage to 14 hours or 16 hours by staggering two peak hour units so he understood the logic, but he could not speak to whether that would get to 70% or 80% of calls. He also could not speak to other possible ramifications of that concept. Chief Hovis responded SCF has a current collective bargaining agreement with the local that has the ability to deploy three peak activity units across the entire RFA. If additional peak activity units were added, it would require bargaining with the local. The hours of work are from 8 a.m. to 8 p.m. which has been identified as the peak activity times throughout the RFA. There is no ability to go 14 or 16 hours, it is either a 12 hour shift or 24 hours. Mr. Taraday clarified Councilmember Distelhorst's question was not expanding the length of the shift, but whether one 12-hour unit could start at 6 a.m. and another 12-hour unit start at 10 a.m. so there is some peak hour coverage 6 a.m. to 10 a.m. but they would still be 12 hour shift. Councilmember Distelhorst agreed that was his question, a 12-hour shift that was 6 a.m. to 6 p.m. and another 12-hour shift that was noon to midnight, not changing the shift length but changing the shift timing to provide more overlap of two 2-person units during the peak. Chief Hovis said that has been discussed with the local but the current limitation is 8 a.m. to 8 p.m. Changing that would require conversations with the local to bargain that. Council President Paine asked who would have the discretion for locating whichever units the City decides to add, whether it was a 24-hour unit, two 12-hour units or a mixture. Mr. Taraday said his sense was that issue had not been completely addressed in discussions. As the City's advocate, his position would be if the point was to address the NUUF calculation, the additional resources should be placed at stations where they were more likely to address the NUUF calculation. If the ILA no longer includes the NUUF, and goes back to the way the agreement read in 2016, he might be content to say they can be anywhere in Edmonds at the Fire Chief s discretion. There are several possibilities and it will depend on other ways the agreement is negotiated. Chief Hovis responded it is the RFA's and his desire as Fire Chief to be able to deploy the resources in the City based on the demands or data. He did not currently have the ability to do that; based on the current ILA, there are three firefighters at each location. Councilmember Fraley-Monillas recalled she and Councilmember L. Johnson have asked for peak coverage data and asked if that had been provided. Mr. Taraday said the materials in the packet were everything he has now. As this moves forward, he will try to get additional information. He asked if she was interested in the percentage of calls during the peak time. Councilmember Fraley-Monillas answered yes, commenting the City was being asked to pay another $1.5 million for fire service based on calls into the City and she wanted to have the peak coverage time when the highest number of calls occur. She understood there were issues with labor, shifts, and collective bargaining but she wanted to add staff at the time when peak calls are occurring. Chief Hovis said they are working on that data and will provide it to the City soon. One of the things about the Edmonds fire stations is they are all cross staffed, meaning they either staff an engine or a medic unit based on dispatch. One of the thoughts is to be able to have fire protection in Edmonds when stations are on EMS calls. Part of the 24-hour proposal is to be able to have one dedicated fire extinguishment resource available in Edmonds when there might be a medical call, BLS response in Edmonds, to be able to address the daytime with two units and the nighttime with one unit. Currently when peak activity units log off, that extra protection is lost at night. Edmonds is a great place to work, live and play, but a lot of people are not home during the daytime so they are trying to look at the 24-hour all hazards approach with their proposal. Councilmember Fraley-Monillas relayed her understanding that most of calls are paramedic driven and not fire protection. Chief Hovis agreed most of the calls are EMS driven, Edmonds' EMS rate is about Edmonds City Council Draft Minutes October 5, 2021 Page 19 Packet Pg. 30 7.2.a 88% compared to 80% in the RFA overall. Councilmember Fraley-Monillas said that is the obligation to the citizens, if there is an increase, it should protect those that need EMS assistance more than fire assistance which is why she is trying to get the peak coverage nailed down. Her understanding was the increased calls for EMS were during the daytime, not nighttime. Chief Hovis said there are more calls of all types during the day than at night. EMS are about the same proportion at night versus during the day, but there more of them during the day. Councilmember Fraley-Monillas said especially if more resources are allocated, they should be targeted towards areas that would have the most benefit for citizens. Councilmember L. Johnson asked for clarification, was the fire in 1989 when he graduated from high school the reason the City made the choice to go to 11 full-time firefighters. Chief Hovis answered the City of Edmonds only had two fire stations at that time, Station 16 at Five Corners, the station known as Station 6, and the downtown Station 7. Now the City has three stations. At that time, the decision was made to hire more people to have enough professional staff to balance all the stations with nine people counting the one up the hill where FD1 already had three people. In 1988/1989 the City hired a group and put 3 people at both stations 24-hours/day, the first year that Edmonds had full-time staffing of 3 people. That was 32 years ago, the 3 people at each station or 9 people staffing the City is the same as it was back in 1989. Councilmember L. Johnson said it was surprising when Chief Hovis was in high school and around the same time she was in high school that the staffing level was the same as her three kids who are in high school are offered now, but the population has increased. It is not surprising the City is in this position; she was one of the citizens who strongly opposed the reduction in 2017. In fact her then 10-year old son testified that as someone with life -threatening allergies, response time was critical to him. She supported getting back to where staffing levels were to ensure the high level response times continue to be provided. SCF has a proposal and the Mayor has two proposals. The packet states there is no scientifically correct answer, however, along with the data from SCF that the NUUF is out of balance, there should be data that identifies when the calls are happening to assist in making a decision. Similar to Mr. Taraday saying intuitively it seems like the two 2-person peak activity unit would be the first choice, she tended to agree, but she had nothing to base it on and needed science to support her decision. She encouraged SCF to do their best to provide that information to assist the City in making a decision that was not just based on intuition. Chief Hovis said Mr. Taraday has one additional request and SCF will talking with him and Mayor Nelson in the near future. Councilmember Olson thanked SCF for their grace and providing flexibility on the timing. She acknowledged there is a significant difference between what SCF is asking for and Mayor Nelson's proposal. She appreciated the work Mayor Nelson did and for developing a counterproposal. Looking at this strictly from a contracting officer standpoint, it seems obvious that two 12-hour shifts would get the City into contract compliance much more likely than one 24-hour shift. Since that is the City's obligation in the contract and if something needs to be tried with a wait and see approach, she could not imagine the City doing a one 24-hour shift versus the two 12-hour shifts unless the City received some grace on the NUUF in exchange. Chief Hovis referred to Mr. Taraday's explanation of the ILA in the packet and discussions between the RFA and the City about the City's proposed counter measures. SCF took the approach of proposing something they thought would solve both the NUUF and TBF in a very positive way. It is difficult to answer that question without understanding how the three options compare. The options are two during the day, one during the day, or their proposal for one 24-hour that also covers the 12 hours and one during the day that provides two units during the daytime. He asked if that answered Councilmember Olson's question. Edmonds City Council Draft Minutes October 5, 2021 Page 20 Packet Pg. 31 7.2.a Councilmember Olson said it answered her question, but it is always about choices regarding how much money the City has and how to spend it. No matter what, the City would be spending a lot in addition to what it has been spending and it is hard to look at the Cadillac package that SCF proposed without considering the possibility that the Mayor's proposal would meet the needs and the contract terms that have to be met. Chief Hovis agreed. With regard to addressing the NUUF, he will leave that to Mayor Nelson and the Council's deliberations with Mr. Taraday. Councilmember K. Johnson said she also grew up near Five Corners, attended Westgate Elementary, Edmonds Junior High and also graduated from Edmonds High. She remembered the fire station at Five Corners and the noontime whistle. She also remembered Medic 7 at Stevens Hospital. As all the discussions point to Swedish Edmonds as the epicenter, she suggested having a base at Swedish to service those needs. Public safety is a priority and Edmonds has an aging population and needs to take care of the community. She was concerned with the turnout times in the contract that have never been met and remedial efforts that have not been successful. Chief Hovis said SCF has had initial discussions with stakeholders at Swedish Edmonds about potentially using that or nearby buildings for future infill fire stations or locations to respond from. When Medic 7 dissolved in the mid-2000s, the City of Edmonds took one unit, the Medic 17 unit that went away with the 2017 ILA change, and the City of Lynnwood took the other. They are still serving the community but in a different way. With regard to performance measures, Chief Hovis relayed his understanding from then -Fire Chief Tomberg that the City -adopted performance measures from 2006 had never been met in the City. Those are considered as part of the annual report which will be presented in February/March 2022. Council President Paine added her request for aggregated data regarding times, uses and the area around the hospital. She noted there is an aid car on the waterfront on the other side of the tracks to ensure there is some EMS service. She was interested in reviewing the data to ensure services are right sized. Councilmember Buckshnis thanked Chief Hovis for answering her questions during the week regarding the number of aid cars required for a choking incident or a med-X response. She recalled then- Councilmembers Teitzel, Mesaros and she questioning the NUUF because Swedish was a hot spot and it did not consider five seconds on Edmonds or five seconds in Lynnwood. An Edmonds resident could be having a choking incident and Edmonds apparatus should be responding. When a recent incident happened and all seven showed up including the closest units. Councilmember Buckshnis recalled when the ILA was approved in 2017, it included Exhibit E that addressed NUUF and TBF and other factors when moving from 11 to 9. If the City returns to 11 or another number based on negotiations, she asked if Exhibit E would go away. Chief Hovis said he, Chief Eastman and Assistant Fire Marshal Fitterer were not part of those negotiations so they did not know the context or why it was added other than it measured the impacts of the Fitch study. Mr. Taraday said he would recommend it go away in the next version of the ILA. There is a much better understanding now of how sensitive that calculation is to very small differences in time. For example, in late 2017, then -Chief Brad Reading made minor adjustments to the CAD protocols to add 15 seconds of artificial delay so the computer would think that the Lynnwood and Mountlake Terrace stations were 15 seconds further away than they actually were and that 15 seconds significantly reduced the NUUF. That tells him it is not really as good a measure of equitable resource allocation as it was perhaps intended to be and that there are a lot of other major factors that affect it such as AVL and the location of the hospital. Councilmember Buckshnis said in her opinion it would be reinstating what the City had before and that ILA did not have any of these calculations. She recalled those numbers did not make sense because Swedish Edmonds is the hot spot. She supported eliminating Exhibit E as it was no longer necessary. She expressed support for Mayor Nelson's Option 2. She also supported relooking at the turnout rates from 2010, recalling that former Chief Widdis also suggested looking at the turnout times. For the public, Edmonds City Council Draft Minutes October 5, 2021 Page 21 Packet Pg. 32 7.2.a Councilmember Buckshnis explained it takes 11 people on scene for a Med-X incident. Chief Hovis said as someone who had a Med X incident at his father's house, there were 11+ responders from Edmonds fire stations and other areas who were able to get him back and get him to Swedish Edmonds and at least get family together to make really hard decisions. High performance CPR saves lives, 50% or higher save rate is what SCF aims for. Councilmember Fraley-Monillas said she moved to Edmonds from Richmond Beach in 1983 and remembered the arson fire on 5' Avenue, a huge fire that burned a building under construction, but it was arson which is not predictable. She did not recall how many alarms that fire was. Chief Hovis said the fire he was referring to was in the 800 block of Walnut in 1989. The 5t' Avenue fire that Councilmember Fraley-Monillas referred to was a 4+ alarm response. A large fire like the SHAG Center under development in Lynnwood was 4-5 alarms with over 130 firefighters from all over the county. Councilmember K. Johnson suggested when the Council returns to in -person meetings inviting SCF to train the Council before a meeting in the new CPR and how to save lives. Chief Hovis said the ACT (Antidote, Compression and Tourniquet) training is offered virtually now and offered to send the Mayor and Council information. He commented it was nice to see Councilmember K. Johnson at Sno-911 meetings. Councilmember K. Johnson commented she has enjoyed the meetings including one today about future facilities. Mr. Taraday said this will come back to Council in the future, obviously before the November V deadline to respond to SCF. Council President Paine advised a public hearing is scheduled on October 26t' and a final decision on November 1 st 9. COUNCIL COMMENTS Councilmember Buckshnis thanked all the participants at Halloween Howl where there were 25-30 dogs in costumes. She also thanked Community Engagement Officer Tabatha Shoemake and Senior Animal Control Officer Jessi Gilginas for attending. Councilmember Olson announced the Heroes Cafe, an ongoing veterans social event, is coming to Edmonds on the first Wednesday of each month. The launch is tomorrow, October 6t1' at the Edmonds Food Bank Service Center at the Methodist Church on Caspers. It starts at 10 a.m. and lunch is served from 11 to 11:15 a.m. She invited veterans and anyone who knows a veteran to join them. Councilmember Fraley-Monillas commented it was clear from comments today that it is election season in season in Edmonds and "everybody hold onto your chairs." Councilmember K. Johnson announced October is Domestic Violence Awareness Month. Domestic Violence Services of Snohomish County has partnered with the City of Edmonds to bring awareness to domestic violence issues and providing services to the community. In the last year, shelter requests have increased 24%, housing requests have increased 46%, and there has been a 33% increase in their support line, clearly COVID has had a significant impact. She was wearing purple tonight because they have asked everyone to wear purple on Tuesdays in October to provide support to their program. Domestic Violence Services can be accessed by calling 425-25-ABUSE (425-252-2873), or online at www.DVS- SNOCO.org. Councilmember K. Johnson reiterated her request for the administration to look into ways to include video for public comment. She anticipated virtual meetings would continue for another month and she would like to like to see the faces of people talking to the Council, not just the audio. Edmonds City Council Draft Minutes October 5, 2021 Page 22 Packet Pg. 33 7.2.a Councilmember L. Johnson thanked the City for proclaiming September as National Suicide Prevention Month and thanked Councilmember Distelhorst for bringing awareness to Edmonds last year. The City held two virtual events on the past two Thursdays, a community panel on suicide prevention and mental health awareness, and a QPR (Question, Persuade, Refer) presentation and training by Wendy Burchill, Snohomish Health District. Councilmember L. Johnson noted she learned things from both events which are posted online at www.Wecare.Edmondswa.gov. Councilmember Distelhorst thanked Councilmember K. Johnson for highlighting Domestic Violence Awareness Month and Councilmember L. Johnson for highlighting National Suicide Prevention Month in September. This month is also National Bullying Prevention Month and Disability Employment Awareness Month. He referred to an initiative he circulated to Councilmembers, the Mayor and City staff, A Week Without Driving hosted by the Disability Mobility Initiative under Disability Rights Washington. He is signed up for October 22 — 29 and offered to help anyone else consider what it means to live without the ability to drive and how that is done in this community and county. Further information is available at www.DisabilityRightswa.org/nodriving. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO EXTEND TO 10:30. Councilmember Distelhorst suggested 10:20 p.m. which Councilmember Olson accepted as a friendly amendment. MOTION CARRIED UNANIMOUSLY. Council President Paine expressed her appreciation for City staff s assistance with the Youth Commission interviews last night. There were six remarkable students applicants and four vacancies on the Youth Commission. She was hopeful that volunteer opportunities could be identified for two of the candidates. She also appreciated the opportunity to participate in a small way in the suicide prevention discussion last Thursday. She found it very informative and recommended everyone watch it so they were prepared for QPR conversations before they needed it. Council President Paine invited the community to contribute to the Bill Anderson Memorial Viewing Scope fundraising to purchase a wildlife viewing scope that will be installed at the marsh platform where Mr. Anderson and his son Daren took pictures of birds. The goal is to raise $5,000 and the Port has offered to provide a contributing match over a certain threshold. She encouraged the community to remember Mr. Anderson in this meaningful way. Further information and donations can be made by calling the City's Parks Department at 425-771-0230. The City also accepts checks but does not have the ability to accept online contributions. Student Representative Roberts thanked the Council for reappointing him, commenting he was stoked to serve another year. He thanked Councilmembers L. Johnson and Distelhorst for their support of the National Suicide Prevention Month initiative which means a lot to many in the community. He also thanked Councilmember K. Johnson for highlighting Domestic Violence Awareness Month. He urged the public to wear masks, make safe choices and have a peaceful evening. 10. MAYOR'S COMMENTS Mayor Nelson thanked Councilmembers for raising awareness of domestic violence and suicide prevention. He reported eight people died from COVID in Snohomish County this past week. To date since February 2021 94% of people contracting COVID are not vaccinated, 94% of those hospitalized with COVID are not vaccinated and 93% of hospitalized persons who die from COVID are not vaccinated. He urged the public to please get vaccinated because the COVID-19 vaccine saves lives. Edmonds City Council Draft Minutes October 5, 2021 Page 23 Packet Pg. 34 7.2.a 11. CONVENE IN EXECUTIVE SESSION TO RECEIVE AND EVALUATE COMPLAINTS OR CHARGES BROUGHT AGAINST A PUBLIC OFFICER OR EMPLOYEE PER RCW 42.30.110(1)(F) At 10:03 p.m., Mayor Nelson announced that the City Council would meet in executive session to receive and evaluate a complaint against a public officer or employee per RCW 42.3 0.11 0(l)(f). The executive session is scheduled to last approximately 17 minutes. Elected officials present at the executive session were Mayor Nelson and Councilmembers K. Johnson, Fraley-Monillas, Buckshnis, Olson, Paine, Distelhorst, and L. Johnson. City Attorney Jeff Taraday was also present. The executive session concluded at 10:20 p.m. Mayor Nelson reconvened the meeting at 10:20 p.m. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO EXTEND THE MEETING TO 10:30 P.M. Councilmember L. Johnson made a friendly amendment that was accepted by Councilmember Olson, to extend the meeting to 10:40 p.m. MOTION CARRIED UNANIMOUSLY. The Council reconvened in executive session on the matter previously stated. The executive session concluded at 10:39 p.m. Mayor Nelson reconvened the meeting at 10:39 p.m. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO EXTEND FOR FIVE MINUTES TO TAKE A VOTE IN OPEN SESSION. UPON ROLL CALL, MOTION FAILED (3-3) DUE TO LACK OF A SUPER MAJORITY, COUNCILMEMBERS K. JOHNSON, BUCKSHNIS, AND OLSON VOTING YES; AND COUNCILMEMBERS DISTELHORST AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. (Councilmember Fraley-Monillas was not present for the vote.) Councilmember K. Johnson asked whether Mayor Nelson could break the tie. Mr. Taraday answered no, a motion to extend requires a super majority. 11. ADJOURN With no further business, the Council meeting was adjourned at 10:41 p.m. Edmonds City Council Draft Minutes October 5, 2021 Page 24 Packet Pg. 35 7.2.a Public Comment for 10/5/21 Council Meeting & 10/6 Open House on Comprehensive Plan From: Joan Bloom Sent: Wednesday, October 6, 2021 11:35 AM To: Chave, Rob <Rob.Chave@edmondswa.gov>; Lien, Kernen <Kernen.Lien @edmondswa.gov>; Council <Council@edmondswa.gov>; Judge, Maureen <Maureen.Judge@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov>; Ken Reidy <kenreidy@hotmail.com> Subject: Re: Public input for tonight's Open House on waterfront issues as part of the Comprehensive Plan update Ken, Did you blind copy Joe Scordino, Marjie Fields and Lora Petso on this comment? I'm sure they would be interested. If you want me to forward, let me know. Joan From: Ken Reidy Sent: Wednesday, October 6, 2021 6:29 AM To: Chave, Rob <Rob.Chave@edmondswa.gov>; Lien, Kernen <Kernen.Lien @edmondswa.gov>; Council <Council@edmondswa.gov>; Judge, Maureen <Maureen.Judge@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Public input for tonight's Open House on waterfront issues as part of the Comprehensive Plan update Submitting the following comments and questions as public input for tonight's Open House on waterfront issues as part of the Comprehensive Plan update. Thank you. Ken Reidy From: Ken Reidy Sent: Saturday, July 30, 2016 4:18 PM To: Kristiana Johnson<kristiana.iohnson@edmondswa.gov>; Adrienne Fraley-Monillas <adrienne.monillas@edmondswa.gov>; Diane Buckshnis <diane.buckshnis@edmondswa.gov>; Michael Nelson <michael.nelson@edmondswa.gov>; Neil Tibbott <neil.tibbott@edmondswa.gov>; David Teitzel Edmonds City Council Draft Minutes October 5, 2021 Page 25 Packet Pg. 36 7.2.a <david.teitzel@edmondswa.gov>; Thomas Mesaros <thomas.mesa ros@edmondswa.gov> Cc: Lien, Kernen <kernen.lien @edmondswa.gov> Subject: Buffers and Setbacks Please consider doing away with the confusion resulting from the concept that setbacks and buffers overlap. If they are unlike each other -why say they can overlap? "Unlike zoning or shore setbacks, buffer areas are intended to be left undisturbed, or may need to be enhanced to support natural processes, functions and values." If setbacks are to protect the buffer as Mr. Anderson clearly stated - how can a setback do that if some of the setback is included within the buffer? I simply do not see how this makes any sense. Both Mr. Pater and Mr. Anderson made it clear that the State prefers that they support each other - that the setback extends from the edge of the buffer outward. Also - this section of the approved July 12, 2016 City Council Meeting Minutes includes at least 2 major errors: "Councilmember Teitzel referred to the description and definition buffers and setbacks. He read from a document by Mr. Pater dated June 11, 2015, public comment responses, that defines buffers and setbacks, "A buffer means an area adjacent to a critical area and/or shoreline that is required for continued maintenance function and/or structural stability of the critical area and/or shoreline. Buffer widths vary depending on the relative quality and sensitivity of the area being protected. Unlike zoning or shore setbacks, shore setbacks are intended to be left undisturbed or may need to be enhanced to support natural processes, functions and values. "Shore setback" means the minimum distance between a structure or use and the shoreline ordinary high water mark. By definition, the buffer is adjacent to the critical area or shoreline and the setback is measured from ordinary high water mark, so if there is both a buffer and setback, they will necessarily overlap." He asked if Mr. Pater still agreed with that description. Mr. Pater responded they overlap but they really support each other. For example, Ecology is proposing a 50-foot buffer and 50-foot setback from the buffer. It is common in newer SMPs to combine the proposed buffer and the setback from the buffer to protect the integrity of the buffer. For example, Island County has that in most designations. He did not see it as an overlap but rather one supporting the other. There may be occasions like the marina which is all industrial pavement so there would not be a buffer but a marginal setback. It depends on the situation how the buffers and setbacks are applied. For example, at Harbor Square, the buffers when applied, do not match up to what exists but could if the site goes through a major redevelopment." "shore setbacks" should read "buffer areas" "50-foot setback from the buffer" should read "15-foot setback from the buffer" Please watch this section of the July 12, 2016 Council meeting again and you will clearly see that both Mr. Pater and Mr. Anderson stressed that the setback is from the buffer. Also - the following part of the minutes is miseading: "Mr. Pater responded they overlap but they really support each other". Mr. Pater actually said the following: "Ahh, well, I mean you could say they overlap but they really support each other...." Later, Mr. Pater stated that he did not see it as an overlap but rather one supporting the other. Edmonds City Council Draft Minutes October 5, 2021 Page 26 Packet Pg. 37 7.2.a Please keep it simple and treat buffers and setbacks like the State prefers - Ecology is proposing a 50- foot buffer and 15-foot setback from the buffer. Next, I'm pretty sure those public comment responses dated June 11, 2015 were prepared by the City - not Mr. Pater. One last thought - I am a little confused by Ecology's rationale that "The 15 foot buffer setback is consistent with the SMP integrated critical areas regulations ECDC 24.40.280 (Building Setbacks)". Why would Shore Setbacks need to be consistent with Building Setbacks - building setbacks don't have a OHWM criteria - do they? This is just more confusing stuff - do we have both "shore setbacks" and regular "setbacks" within the SMP? Ken Reidy From: Ian Higgins Sent: Tuesday, October 5, 2021 6:11 PM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Bike Lanes Dear Edmonds City Council, I would like to voice my support the' Alternative 1' bike lane proposal addressed at last months city council meeting. I would also like to voice my support for bike lanes in general. The 'Alternative 1' will slow car traffic by a total of 28 seconds. I honestly think this is a good thing. Do we really want Edmonds to be a freeway? Opposing cyclist and pedestrian safety for a 28 second shorter automobile trip is not living up to the 2011 Complete Streets Ordinance, and this opposition is not helping to maintain the aspects of Edmonds I enjoy. While I am an avid cyclist, I know many who are hesitant to ride their bikes on some of our busiest roads, especially at night, especially in the rain. I believe that cycling, and our public roads are for everyone not just for the cars, and not just for those of use daring enough to ride along side cars. Bike lanes promote access to cycling as a hobby and as a mode of transportation. In the face of threats to community cohesion we should be encouraging people to spend time interacting with their community, not speeding by in 28 seconds. In the face of climate change we should be encouraging people to reduce carbon emissions and not turing out town into a highway. I ask the council to approve bike lane expansion in the City of Edmonds - Ian Ian Higgins Edmonds, WA 98020 Edmonds City Council Draft Minutes October 5, 2021 Page 27 Packet Pg. 38 7.2.a From: Diana K. White Sent: Tuesday, October 5, 2021 5:10 PM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov>; LaFave, Carolyn <Carolyn.LaFave@edmondswa.gov> Subject: Questions regarding Indigenous People To: Mayor Nelson and Council Members Buckshnis, Olson, Johnson, Distelhorst, Paine, Johnson, Fraley- Monillas, I was made aware that the City of Edmonds has recently taken the position that it will only cooperate with 'federally recognized' Indian Tribes. Speaking as an enrolled member of Prairie Band of Potawatomi Indians (federally recognized) and advocate for all Indigenous Peoples, this position, if true, is inappropriate and misguided. The timing of this decision also strangely correlates with the recent Blue Heron Canoe Family (Snohomish Tribe) celebration on Aug. 1-2. The opening event was nearly derailed because the city permits were either ignored or forgotten despite three detailed emails and a walk through of the premises. Please help me understand the City of Edmonds position by answering the following questions: 1) Is this the official position of the City of Edmonds? 2) Has city council approved? 3) Have you sought legal advice on this issue? 4) Have you communicated this new change of policy/position to the public? 5) Is this decision in response to a request from a federally recognized tribe to a perceived threat? Federal recognition can be a decades long, politically fraught, controversial journey for tribes to endure as they fight to save a culture of peoples who colonial settlers intended to abolish. Federal recognition was given to many bands and tribes in the region at the Point Elliott Treaty in 1855 near Mukilteo. During treaty negotiations across the U.S., many tribes were unaware, misrepresented or absent as land was ceded for promises never kept by the U.S. Government. Thankfully, the City of Edmonds has passed Indigenous Peoples Day, and performs land acknowledgement statements, but how can the City of Edmonds truly call themselves advocates for Indigenous People with a policy position that is exclusionary and politically fraught? What gives City of Edmonds the right to determine which tribes are worthy to do business with? Consider the intolerable message this city is sending to some tribes --that you don't belong here, you are invisible, and unworthy - Edmonds City Council Draft Minutes October 5, 2021 Page 28 Packet Pg. 39 7.2.a -which is how Indigenous people have been treated for hundreds of years. We can and must do better than this. With Indigenous Peoples Day quickly approaching, I urge City Leadership to learn about issues of contemporary Indigenous Peoples. We are not a history lesson of forgotten people whose future was signed away in treaties. We are people who want to be recognized, acknowledged, and become an integral part of the communities where we live, serve, and protect. We want to educate our schools and communities about the truth of Indigenous Peoples everywhere, regardless of government status. I ask you, City of Edmonds leadership, do you see me? Diana White Edmonds Resident Prairie Band of Potawatomi Indians Blue Heron Canoe Family From: Kim Bayer Sent: Tuesday, October 5, 20219:40 AM To: Ken Reidy <kenreidy@hotmail.com>; Paine, Susan <Susan.Paine@edmondswa.gov> Cc: Public Comment (Council) <publiccomments@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov>; Taraday, Jeff <jeff@lighthouselawgroup.com>; Nelson, Michael <Michael.Nelson @edmondswa.gov>; Council <Council@edmondswa.gov>; Judge, Maureen <Maureen.Judge@edmondswa.gov> Subject: Re: Public Comments for the October 5, 2021 City Council Meeting Susan, Did your job you were elected to do and please respond now to Ken Reidy's multiple emails. You serve citizens - no one else. Kim Kim Bayer-Augustavo From: Ken Reidy Sent: Tuesday, October 5, 2021 6:33 AM To: Public Comment (Council) <publiccomments@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Cc: Taraday, Jeff <jeff@lighthouselawgroup.com>; Nelson, Michael <Michael.Nelson @edmondswa.gov>; Council <Council@edmondswa.gov>; Judge, Maureen <Maureen.Judge@edmondswa.gov> Subject: Public Comments for the October 5, 2021 City Council Meeting Edmonds City Council Draft Minutes October 5, 2021 Page 29 Packet Pg. 40 7.2.a Specific to my emails related to the May 5, 2020 City Council discussion of City Code Chapter 6.60, 2021 City Council President Susan Paine has chosen to not respond to 14 emails I have sent her at the following times: Sent: Thursday, January 28, 2021 7:02 AM Sent: Friday, January 29, 2021 5:56 AM Sent: Monday, February 1, 2021 6:23 AM Sent: Sunday, March 7, 2021 6:44 AM Sent: Sunday, March 7, 2021 7:04 AM Sent: Saturday, May 22, 2021 7:10 AM Sent: Friday, May 28, 2021 7:52 AM Sent: Thursday, June 3, 2021 1:20 PM Sent: Saturday, June 5, 2021 11:41 AM Sent: Sunday, June 13, 2021 7:01 AM Sent: Wednesday, June 30, 2021 1:11 PM Sent: Tuesday, July 6, 2021 5:53 AM Sent: Thursday, July 29, 2021 5:27 AM Sent: Monday, August 23, 2021 7:05 AM Citizens have no way on knowing when City Code Chapter 6.60 will be fixed, when the new CEMP will be presented to Council for approval or whether we even have a functional emergency plan. This topic is very important as it involves public health and safety. I encourage all City Officials to immediately make sure our citizens are protected by a functional Comprehensive Emergency Management Plan (CEMP)- a plan that is current and practiced on a regular basis. I have now been provided an email sent by Council President Susan Paine to Councilmember Vivian Olson dated September 15, 2020 in which Susan Paine claims: "EdMonds has been updating the CEMP every other year without fail for the past 6 yrs." Please see that email attached. Please provide the details of the updates Susan Paine refers to at once. The CEMP on the City's website indicates it was updated April 18, 2017. Please inform all citizens when the employment of the last Safety and Disaster Coordinator ended, and when the City expects to fill that vacant position. Edmonds City Council Draft Minutes October 5, 2021 Page 30 Packet Pg. 41 7.2.a Please keep the community informed on municipal affairs and encourage communications between the citizens and all municipal officers. Please emphasize friendly and courteous service to the public and each other and please seek to improve the quality of public service, and confidence of citizens. Edmonds City Council Draft Minutes October 5, 2021 Page 31 Packet Pg. 42 7.2.a Front: Paine. Susan To: Olson, My an Cc: Neill Hoyson, Jessica: Monillas.Adrienne: Judae, Maureen Subject: Re: CEMP Date: Tuesday, September 15, 2020 12:47:03 PM Forgive my very brief reply. But the CEMP update requirements are outlined in the WAC. EdMonds has been updating the CEMP every other year without fail for the past 6 yrs, I don't foresee a reason why that would be done any differently. Again apologies for the short reply! > On Sep 15, 2020, at 12:14 PM, Olson, Vivian <Vivian.Olson@edmondswa.gov> wrote: > Hi all, > Is the CEMP current and in effect? > Ken Reidy states the following: > 1) Per Resolution 1386, WA state law requires update every two years > 2) our CEMP says it must be updated every four years > I have not yet researched these documents but thought the agenda preparers (Susan and Jessica?) may have done so. > Three things on my mind relating to the above > - whatever WA State law requires should be same as what our CEMP puts forth as the requirement. > - will this be captured in the City tickler file going forward so that it is reviewed/updated (and the review/update documented) when that deadline again comes up? > - the CEMP (if due or past due- when was it last updated?) should be updated as part of this project so it doesn't fall through the cracks > Any input or insights would be appreciated today or at meeting. > • Thank you, > Vivian > Sent from my iPhone Edmonds City Council Draft Minutes October 5, 2021 Page 32 Packet Pg. 43 7.2.a From: joe scordino <joe.scordino@yahoo.com> Sent: Wednesday, September 29, 2021 2:15 PM To: Council <Council@edmondswa.gov>; Nelson, Michael <Michael.Nelson @edmondswa.gov> Cc: Public Comment (Council) <publiccomments@edmondswa.gov>; Taraday, Jeff <jeff@lighthouselawgroup.com>; Richardson, Zachary <Zachary.Richardson @edmondswa.gov>; Williams, Phil <Phil.Wllliams@edmondswa.gov> Subject: My dismay with Council deliberations on public hearing on stormwater code update Please see my comment on the My Edmonds News article about the Council meeting (linked below) Either I have misunderstood the purpose of public hearing agenda items (in contrast with public comment agenda items), or the Council is not following proper procedures in discussing/deliberating on the public input provided during a public hearing. City staff clearly stated that they were requesting Council direction and potential changes to their proposed stormwater code update, and NUMEROUS public input was provided questioning the sufficiency of the code update in actually helping fix the continuing and increasing damage caused to private property and public resources by excess stormwater. Yet, the Council Chair closed the agenda item without having Council discussion/deliberation on the public input (both oral and written from both the 9/21 and 9/28 Council meetings). For Council members to say there was no action required on the agenda item is flat out wrong - the action was to discuss public input from the public hearing and DECIDE if the Council wanted to have staff modify their proposed code changes at this point in the process, or ask that a process commence to make changes in other codes or the Comprehensive Plan to address stormwater issues outside the purview of the stormwater code. Otherwise, why did the Council extend the public hearing into the 9/28 meeting? The citizens of Edmonds deserve transparency and accountability on what is going on in the City. Where is the Perrinville Restoration Plan that the Mayor promised would be made available for public input? Why isn't Lynnwood at the table? How will the $3.5 million be spent and how much more is it going to cost to actually fix the stormwater damage and continuing problems? Council hears update on Hwy 99 signs, discusses stormwater code, votes to continue virtual meetings Edmonds City Council Draft Minutes October 5, 2021 Page 33 Packet Pg. 44 7.2.a Council hears update on Hwy 99 signs, discusses stormwater code, votes t... After asking staff a month ago to obtain more public input on possible design options for the Highway 99 Gateway... Edmonds City Council Draft Minutes October 5, 2021 Page 34 Packet Pg. 45 7.3 City Council Agenda Item Meeting Date: 10/19/2021 Approval of Council Special Meeting Minutes of October 12, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 10-12-2021 Draft Council Special Meeting Minutes Packet Pg. 46 7.3.a EDMONDS CITY COUNCIL VIRTUAL ONLINE SPECIAL MEETING DRAFT MINUTES October 12, 2021 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Susan Paine, Council President Adrienne Fraley-Monillas, Councilmember Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Laura Johnson, Councilmember ALSO PRESENT Brook Roberts, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Phil Williams, Public Works Director Dave Turley, Finance Director Jessica Neill Hoyson, HR Director Tom Brubaker, City Attorney Scott Passey, City Clerk Dave Rohde, GIS Analyst The Edmonds City Council virtual online meeting was called to order at 7:33 p.m. by Mayor Nelson. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely. 3. APPROVAL OF THE AGENDA COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO APPROVE THE AGENDA IN CONTENT AND ORDER. COUNCILMEMBER BUCKSHNIS MOVED TO AMEND TO ADD AGENDA ITEM 5.1, PUBLIC COMMENT. City Attorney Tom Brubaker advised as this is a special meeting, nothing can be added to the agenda. Councilmember Buckshnis said it had been done before and offered to find the meeting. COUNCILMEMBER BUCKSHNIS WITHDREW THE AMENDMENT. MOTION CARRIED 6-0. (Councilmember K. Johnson was not present for the vote.) 4. EXECUTIVE SESSION: PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(I) Edmonds City Council Draft Minutes October 12, 2021 Page 1 Packet Pg. 47 7.3.a At 7:34 p.m., Mayor Nelson announced that the City Council would meet in executive session regarding pending or potential litigation per RCW 42.30.110(1)(i). He stated that the executive session was scheduled to last approximately 10 minutes. Elected officials present at the executive session were Mayor Nelson, and Councilmembers K. Johnson, Fraley-Monillas, Buckshnis, Olson, Paine, Distelhorst, and L. Johnson. Others present were City Attorney Tom Brubaker. The executive session concluded at 7:45 p.m. 5. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION Mayor Nelson reconvened the regular City Council meeting at 7:46 p.m. No action was taken as a result of meeting in executive session. 6. COUNCIL BUSINESS 1. DEVELOPMENT SERVICES DIRECTOR- APPOINTMENT CONFIRMATION AND EMPLOYMENT AGREEMENT HR Director Jessica Neill Hoyson advised Mayor Nelson is recommending to hire Susan McLaughlin. She reviewed the selection process which included posting the position, 18 applications were received and reviewed for minimum qualifications, 5 met the minimum qualifications and were asked to submit written answers to supplemental questions. Four of the five chose to submit the written answers; she, Mayor Nelson, and former Development Services Director Shane Hope reviewed and scored the four applications and written answers. She, Parks, Recreation, Cultural and Human Services Director Angie Feser, and Public Works Director Phil Williams then conducted panel interviews and those applicants were scored and forwarded for interviews with Mayor Nelson. Following the Mayor's interviews, he found all three acceptable to move forward to City Council interview. Prior to scheduling Council interviews, one candidate withdrew. The Council interviewed the two remaining candidates on September 20' as well as approved a request to move forward with only two candidates. After receiving feedback from the Council, Mayor Nelson selected Susan McLaughlin as his candidate. A background process was conducted that included a background check by a third party background contractor as well as reference checks, all of which she passed. A contract was then negotiated with Ms. McLaughlin and she is brought forward to Council for confirmation of her appointment. Councilmember Buckshnis relayed Councilmembers have received numerous emails. She asked the salary range for this position, relaying her understanding it was $125,008 to $167,524. Ms. Neill Hoyson agreed it was at a Range 20, the same as most other director positions. Councilmember Buckshnis relayed her understanding that Ms. Laughlin received the top salary in the range, $167,524. Ms. Neill Hoyson agreed. Councilmember Buckshnis relayed in addition to the salary, Ms. McLaughlin received a onetime payment of $8,000 in lieu of moving as well as full holiday and leave so she walks in with 12 paid holidays, 22 days/year and a lot of banking. She relayed many citizens would like City Attorney Tom Brubaker to provide an opinion about the $8,000 in lieu of payment for moving expense. Mr. Brubaker advised there had been a lot of discussion and legal analysis about this and he has been in contact with the City's regular City Attorney Jeff Taraday who is out of town. They determined the $8,000 signing bonus is not a gift and is legitimately bargained for consideration for getting the job. However, under state law the City Council sets the salaries, compensation and working conditions for City employees. Mr. Brubaker explained after speaking with Mr. Taraday in some detail, they agreed that although Council has confirmation authority for the Mayor's appointment, the $8,000 fee in lieu of moving and the Edmonds City Council Draft Minutes October 12, 2021 Page 2 Packet Pg. 48 additional banked leave are both not within the realm of current salary and working conditions and so those two items need to be approved by the Council as well. He advised there were three ways that could be accomplished, 1) approve each item individually, 2) approve the two together and then the appointment, or 3) simply appoint and approve the additional conditions. Councilmember Buckshnis commented it is unfortunate at this juncture that the administration has put the Council in a precarious situation with that $8,000 in lieu of moving expense. Councilmember Olson said she had some of the same concerns that Councilmember Buckshnis had because no move was involved. She was very happy that the City had the opportunity to consider Ms. McLaughlin for this position and that the Mayor chose to hire her. People in Edmonds tend to be a little skeptical when people come here from the City of Seattle; Edmonds is very proud of not being Seattle and want everyone to know Edmonds is not Seattle, but she believed Ms. McLaughlin was an ideal Economic Development Services Director for Edmonds. Councilmember K. Johnson raised a point of clarification, this is the confirmation of the Development Services Director, not Economic Services Director. Councilmember Olson agreed. Councilmember Olson said she had hoped during the interview that the City would have the right person at the helm to help navigate the Housing Commission's recommendations and that citizens would feel that their input was valued and part of the end result. Ms. McLaughlin's communication skills and her predisposition to collaboration is exactly what the City needs in this role and she was pleased Ms. McLaughlin was selected and, pending confirmation, coming on board. She thanked Ms. McLaughlin for applying for the position. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO POSTPONE CONFIRMATION OF THIS POSITION TO A FUTURE COUNCIL MEETING. Councilmember K. Johnson said she received 17 emails from citizens, Tom Sawtell, Bette Bell, Andrew Morgan, Gary Pugh, Vicki Hone Smith, Julie Gilbert, Mona Carter, Diane Talmadge, Theresa Hutchison, Cynthia Sjoblom, Jeanne Hecker, Sellersabroad@Yahoo.com, Karen Prater, Robert Davis, Stephanie Bates, Lynne Chellius, and Elizabeth Fleming. The gist of their comments was they did not have any advance notice, they needed a more transparent and open process, and the public wanted the chance to meet and learn about her philosophy and vision for Edmonds in an event similar to what was held when three police chief candidates were interviewed. They said this was not in the spirit of Edmonds, and was not an open and transparent process. Councilmember K. Johnson relayed her objection to the way this agenda item was handled. It was discussed earlier tonight in a Council committee meeting and they were who is supposed to make a decision whether to put it on Consent or bring it to the Council for future discussion. Now there is a last minute public decision without notice on the extended agenda and it is a rush decision. She objected to this process, finding it reminiscent to the handling of the Chief Pruitt job offer. The Council President sets the agenda, not the Mayor or his administration. Therefore, she held Council President Susan Paine accountable for including this item in this special session. Mayor Nelson commented that explanation was off track from the motion to move the confirmation to a future date. He invited further discussion on the motion. Council President Paine opposed moving the confirmation to a future date, noting the explanation is easily found. When this matter came to her, she spoke with Ms. Neill Hoyson and there was a pending job offer that was directly competing with the City's offer. She shared the belief that Ms. McLaughlin was a fantastic candidate and she would hate to have her run off to a different city. Putting it on tonight's Edmonds City Council Draft Minutes October 12, 2021 Page 3 Packet Pg. 49 7.3.a agenda gave the Council the opportunity to review the contract and confirm the appointment. She requested the Council oppose the motion. Councilmember Fraley-Monillas said she could not support the motion. There have been four mayors while she has been on Council and she had never heard the Mayor's position on hiring anyone, especially a director, opposed for any reasons let alone to let citizens take a look at it. She guessed if Mr. Brubaker were asked, he would probably say the Council has an obligation to confirm but it is the Mayor's choice who he chooses to hire. This person was offered $8,000 by another city and it is very common to transfer annual and sick leave from one city to another and that has been done time and time again. She saw this as a political volleyball. Councilmember K. Johnson raised a point of order, stating the Councilmember was not speaking to the motion. Mayor Nelson ruled point not taken and said he would allow Councilmember Fraley-Monillas to continue. Mayor Nelson stated point of order has been repeatedly misused and routinely abused by the Council. He assured everyone would have an opportunity to state their agreement or disagreement to any issue but they needed to allow others to speak uninterrupted. Ongoing interruptions for interruption sake is not conducive to Robert's Rules of Order. Councilmember Fraley-Monillas said she has started to feel that way quite a bit; no matter she says, it's interrupted. The candidate was offered another job with an $8,000 bonus and it is very common to move leave over. Because it is not the Council's job to determine which one, but to determine who they believe will do the best job, the motion is really inappropriate. She received the same emails about wanting more time and opportunity to interview; however citizens have never interviewed department directors. She expressed her support for this person, clarifying she did not have an opportunity to interview the person but had heard from two Councilmembers that either one would be a good choice so she was okay with supporting whoever comes forward. She did not support the amendment. Councilmember Buckshnis said she seconded the motion for discussion. For the record, in the 11 years she has been on Council, there have been 5 mayors counting Steve Bernheim. For the record, former - Mayor Earling used citizens to interview people so it is a matter of who does what. Now that she knows the story, she understands there is a pending job offer, but she did not know that until today. She did not believe it would be advantageous to postpone the appointment if she has another job offer. Mr. McLaughlin is an excellent candidate and Councilmember Buckshnis said she has friends that knew her through Seattle and confirmed she does a really good job. She has some issues with the contract, but that has nothing to do with the motion. Councilmember L. Johnson said Ms. McLaughlin is an exemplary candidate and with everything she has learned, believes she will be an excellent director to serve the citizens of Edmonds and she did not want to lose her. She also received numerous comments from constituents, some of the same ones that were mentioned earlier, but a number of them also stated citizens were comfortable with the process and very excited about this candidate and recognized that Council was elected to represent them. She was prepared to move forward with the confirmation. Councilmember Olson said she will vote against the motion although she always appreciated more time and more involvement for citizens. In this case, there wasn't even an opportunity for comment as the press release was issued yesterday. She anticipated there had never been this little time for the public to get to know an appointee better, and she hoped this was exception rather than the rule for how things are done, but recognized there was a reason this time. UPON ROLL CALL, MOTION FAILED (1-6), COUNCILMEMBER K. JOHNSON VOTING YES; AND COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. Edmonds City Council Draft Minutes October 12, 2021 Page 4 Packet Pg. 50 7.3.a COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO APPROVE BOTH THE CONFIRMATION AND THE BENEFIT PACKAGE AS A ONE VOTE OPTION. Council President Paine said she can strongly endorse this candidate. Her interview was exemplary, she has terrific communication skills, and she has offered to do things that will ease the community's concerns about not having enough contact with the Planning and Development Department by having a multitouch process. The City of Seattle has a lot of neighborhoods; she (Council President Paine) left Seattle to come to Edmonds because it felt more manageable and like the Seattle she grew up with. The City of Seattle has some very activity communities and neighborhoods that care deeply about how their neighborhoods are impacted by development, transportation projects, etc. Bringing a multitouch process to Edmonds by someone who knows how to do it will be a huge bonus and will help allay a lot of the community's concerns. She was comfortable with the $8,000 signing bonus, it is not a salary addition, it is to help her stay here. She also did not object to the vacation package due to her years of experience and because it is an appropriate option. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO AMEND THE MOTION TO SEPARATE THE $8,000 SIGNING BONUS OR IN LIEU OF MOVING EXPENSE. Councilmember Buckshnis said this could be interpreted as a gift of public funds. She realized that Ms. McLaughlin was dynamic and was glad the City hired her, but felt the Council had been put into a precarious situation. Ms. McLaughlin already lives in Edmonds. She has been unable to find other cities that provide signing bonus, noting Ms. McLaughlin must be moving out of state to be offered a signing bonus. Ms. McLaughlin signed the application stating she was willing to accept the stated salary and will receive all her holiday leave which Councilmember Buckshnis did not object to. Many citizens are upset with the $8,000 bonus, acknowledging it is irrelevant considering she will be making $167,000. Councilmember Distelhorst asked for clarity from Mr. Brubaker on the gift of public funds, commenting that was already covered and legal guidance provided. Mr. Brubaker said in his opinion this does not involve a gift of public funds at all. This is a bargained for contract negotiation, an inducement to come to work for the City and offered in exchange to get her to come to work for City based on her expertise and experience. It is a quid pro quo, a give and take and not a gift; a gift is something given with no expectation of anything in return. There is quid pro quo going both ways; the City pays money, offers a salary, offers certain benefits in exchange for her agreeing to come to work for the City. As an active employee in the public sector, Councilmember Distelhorst said he has friends and colleagues who have received similar payment to take new roles with cities or agencies. He received a cash bonus for winning an award recently and he works for a public agency. He was very comfortable with this being standard practice for these sorts of things. Councilmember Fraley-Monillas said she understood from the City Attorney that this was not a gift of public funds. It is not to cover moving expense, it is to encourage someone to work for the City. There are a lot of agencies encouraging people come work for them and giving them bonuses. For example, her niece, a CNA still in training at a hospital in Snohomish County just received a $5,000 bonus. Signing bonuses are very common in this day and age because of the lack of applicants and some level of bonus may be necessary to attract people. She was fine with the bonus, if another city has offered $8,000 and Edmonds did not keep up with it, the person might go to the other city which has a lower cost of living than Edmonds. The City would then need to spend another $50,000-$75,000 to recruit more applicants. She summarized this was nothing in the big scheme of things and she fully supported giving this person Edmonds City Council Draft Minutes October 12, 2021 Page 5 Packet Pg. 51 7.3.a $8,000. If her niece could get $5,000 to work in a hospital as a CNA, certainly $8,000 was not unreasonable for a department director. Councilmember Olson commented the $8,000 [comments inaudible due to video lag] move there so matching it was not something that made sense. Through email exchanges with the City Attorney, she learned this was an administrative issue and for the Mayor to negotiate with the potential staff member so she did not support separating it out and would vote in favor of confirmation and leave this in the administrative realm where she was told it was supposed to be. She summarized she too was uncomfortable with the $8,000 bonus to not move. Councilmember K. Johnson said the Council got clarification from Mr. Brubaker that the $8,000 and the vacation and leave bonus was not the Mayor's executive duty but was the City Council's duty and area because it involves money beyond what was authorized to fill this position. She will support the motion for that reason. Councilmember Fraley-Monillas reminded if HR had to recruit again for the position because the person went to another area, it will cost $50,000-$70,000 so $8,000 is nothing compared to recruiting someone else. She summarized $8,000 was nothing in the grand scheme of things. Councilmember Olson said she did not understand the message from Mr. Brubaker the same way that Councilmember K. Johnson did. It was her understanding it was under the contracting authority because the salary was in the budget so it was just the $8,000 that was not in the Council realm because it was under the Mayor's $100,000 contracting authority. She asked for clarification as it would make a difference on this vote. Mr. Brubaker explained the $8,000 fee in lieu of moving and the additional banked leave are both not part of the normal salary, compensation and benefits provided by the City for that level of position. Because they are outside of those and because state law says the Council sets compensation and working conditions, in order to execute this contract with Ms. Laughlin, the Mayor needs Council confirmation of the appointment as well as approval of the $8,000 and the additional leave bank. The main motion that was made was to approve with one motion the leave bank, the $8,000 payment and confirmation of the appointment. The amendment by Councilmember Buckshnis is to separate the $8,000 payment from main motion. UPON ROLL CALL, MOTION FAILED (3-4), COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING YES; AND COUNCILMEMBERS DISTELHORST, FRALEY- MONILLAS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. Councilmember Distelhorst echoed comments made by other Councilmembers, expressing his excitement to hopefully welcome Ms. McLaughlin to the City. She has an extremely impressive resume and he looked forward to the work she would do in the City with the residents. He thanked her for applying. Councilmember K. Johnson said she cannot support the main motion for the following reasons, 1) it was a rush to judgement to accommodate some personal issue for the candidate, and 2) the public has been very vocal about wanting to participate in the process in some way. This will be a tough job to step into when there is this level of controversary which is why she wanted to extend it for one week. She did not like the way this process was handled by the Mayor and the Council President and for those reasons she would vote no. Councilmember Fraley-Monillas saw this strictly as political gamesmanship. She expressed support for the new director, commented she had not met her, she had no vested interest in it, and had not participated in the interview process. She has talked to Councilmembers about the person and her understanding is she is great. When Chief Bennett was nominated, people did not want to confirm her without a lot of input. This is a little different than the police chief and she supported the Councilmembers who interviewed both Edmonds City Council Draft Minutes October 12, 2021 Page 6 Packet Pg. 52 7.3.a candidates and who believe she is the right candidate for the position. She supported moving forward and getting some work done. Councilmember Buckshnis said she was also excited, but was tired of hearing that it was a political maneuver. Basically citizens are upset that an $8,000 moving expense was given to this director and it put Council in a precarious position. She will still support her confirmation but it would have been more advantageous had there been an opportunity to look at it completely. She anticipated Ms. McLaughlin would do a great job but it was not a political maneuver, she was just looking out for the City's coffers. The $167,524 is a good salary along with the leave and citizens upset are about it. Councilmember Fraley-Monillas said she did not get a chance to interview the candidate but had heard nothing but really good things about the person. The Council needs to move forward and frankly there are 42,000 people in Edmonds, not 25 and she would like know what the 42,000 think about the appointment of this gal, not what 25 people think. Councilmember Fraley-Monillas said she did not remember the candidate's name because she had not interviewed her but had heard nothing but great stuff about her. UPON ROLL CALL, MOTION CARRIED (6-1), COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBER K. JOHNSON VOTING NO. Ms. McLaughlin commented it was a wonderful deliberation; she heard impassioned Councilmembers and that is something she likes to hear. The focal point the Council was discussing was residents wanting to participate which was a great problem to have. She looked forward to reaching out to those people and connecting with residents, developers, people in the community and City staff. She thanked the Mayor and Council for the opportunity and allowing her to stay in Edmonds, a place she has grown to love and that her family also loves. She looked forward to working with Mayor Nelson and Councilmembers on some challenging and probably controversial issues that they will get through together with honest deliberations. She looked forward to starting on November 16t''. 2. REQUEST TO APPROVE VACATION ACCRUAL FOR SAFETY & DISASTER COORDINATOR CANDIDATE HR Director Jessica Neill Hoyson explained there had been a selection process to fill the Safety & Disaster Coordinator position. The candidate has a long history and background in emergency management and safety. Given his years of experience, he has requested a vacation accrual level that reflects those years of experience. City policy provides that with the Mayor's approval, the request can come to Council for approval. This was recently approved for the Wastewater Treatment Plant Supervisor. The request is to place that candidate at 21 days of vacation per year. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO APPROVE THE EXTENSION OF THE VACATION BENEFIT TO 21 DAYS PER YEAR. MOTION CARRIED UNANIMOUSLY. 3. FINAL BOND ORDINANCE Finance Director Dave Turley explained the purpose of this agenda item is formal approval of the bond ordinance. The bond ordinance was discussed in detail at last week's Council meeting. The refinance was approved by City Council on August 10'. There are three separate items in the ordinance, 1) refunding of $8.045 million in outstanding water and sewer revenue bonds, the City will save about $1.19 million net present value over the life of the bonds, 2) advance refunding and restructuring of $2.285 million in bonds on the Edmonds Center for the Arts' behalf to assist with their cashflow, and 3) issuing new bonds to complete construction of Civic Park in the amount of $1,634,447, and issue new bonds for capital projects Edmonds City Council Draft Minutes October 12, 2021 Page 7 Packet Pg. 53 7.3.a and the backlog of building maintenance in the amount of $4.4 million This is accomplished via adoption of a 33 page ordinance that is contained in the Council packet. He recommended a motion to approve the bond ordinance as contained in the Council packet. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE BOND ORDINANCE AS INDICATED IN THE PACKET. MOTION CARRIED UNANIMOUSLY. 4. COMPLAINT AGAINST A PUBLIC OFFICER Mayor Nelson commented in light of what he anticipated would be strong feelings, he wanted to ensure as chair that everyone had an opportunity to share what they needed to share regarding this, he requested Councilmembers refrain from interrupting so that everyone had an opportunity to speak. He wanted to ensure everyone had ample opportunity to express whatever they wanted to express regarding this. Councilmember Olson said as the requester for the censure vote, she would begin by answering the question of why now? The simple answer was her attempts that started several weeks ago were unsuccessful. She was sure there would be accusations that this was politically motivated and she wanted to be on the record as saying it would not have mattered when this happened, she would have had the same response to it as she thought the Council should. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO TAKE A CENSURE VOTE ON COMPLAINT NUMBER 1. Councilmember Olson read complaint number 1: On the August 24, 2021 Zoom Council meeting, Councilmember Adrienne Fraley-Monillas was drinking wine and appeared to be drunk, therefore, violating the code of conduct section 6 as follows (emphasis added): Councilmembers should seek to continually improve the quality of public service and ensure public confidence and the integrity of local government and its effective transparent and equitable operations. Councilmembers have a public stage and privileged platform. Central to these principles is that civility and decorum shall apply to all Councilmember conduct in relation to City business. The Councilmember was reminded of the code of conduct for this and was asked to make a public apology. The Councilmember's unwillingness to self - enforce the code of conduct is required in section 6.4 of the code as further basis for the complaint. Councilmember Olson indicated a description was given of why it was perceived that the Councilmember was intoxicated but she did not need to read that. Councilmember L. Johnson said during the August 24th meeting she too was concerned with seeing Councilmember Fraley-Monillas' behavior. She felt embarrassed and angry given what she witnessed on the screen. However, after learning of the health crisis that she was experiencing, including the extent of the pain she was in, her feeling turned to concern, both for her health and for the fact that Councilmembers feel they need to attend meetings even when they are experiencing health crises. This was where she believed there was an opportunity to make a change through an understanding that in the event of a health crisis, Councilmembers should prioritize their health above attending a meeting. Councilmember L. Johnson explained her request was not solely based on the August 24' health crisis experienced by Councilmember Fraley-Monillas, but also the... Councilmember Olson raised a point of order, stating medical concerns did not apply to whether or not this code of conduct violation for drinking alcohol on camera was relevant. Mayor Nelson ruled point not taken, saying he found it relevant and would offer wide latitude regarding what was relevant, referencing past conduct and all kinds of things in Councilmembers' past arguments. Edmonds City Council Draft Minutes October 12, 2021 Page 8 Packet Pg. 54 7.3.a Councilmember L. Johnson continued this is an opportunity to make a change when in the event of a health crisis, one's health should be prioritized above attending a meeting. Her request is not only based on the August 24t' crisis experienced by Councilmember Fraley-Monillas, but also the ongoing health crisis experienced by Councilmember K. Johnson in fall 2020. During that crisis... Councilmember K. Johnson raised a point of order, stating the motion had nothing to do with her or her health. Mayor Nelson ruled point not taken, stating Councilmembers routinely use past actions of Councilmembers, past elected officials' conduct, and current elected officials' conduct in making points and this is no different. He reiterated point not taken for its relevancy, finding it was relevant and Councilmember L. Johnson was allowed to continue. Councilmember L. Johnson said what she was about to say was not comfortable and she wished she did not have to do this. She did not like needing to show the Council had been in this situation before but it was relevant to what was happening. She continued, during fall 2020 there were a series of instances which disrupted or slowed multiple Council meetings. Among other things, there were missed or delayed votes, a camera was not on just as it has not been on tonight, ongoing issues with the mute button, and attending a Council meeting on camera in a bathrobe. Upon inquiry, she learned that the Councilmember was experiencing a health crisis. As one typically does when hearing of someone's pain and suffering, she gave grace and understanding. Although some knew, it was not until later that she was able to piece together the extent of the Councilmember's health crisis and incapacitation and her information came from the Councilmember's own heartfelt comment on December 15t' where she stated that Councilmembers Fraley-Monillas and Buckshnis shared a special place in her heart and that they have been guardian angels in helping her in multiple health crises. Councilmember L. Johnson continued, later, an email from a citizen alerted the City to municipal court recordings from January 2021 where Councilmember K. Johnson had failed to appear in court. In the recording, which is a public record found on the municipal court page, the attorney indicated that the defendant, Kristiana Johnson, was at a rehab facility, had multiple strokes, her short term memory was not assisting her, a number of things, and that he was working to find out if she was capable of independent communication. Councilmember L. Johnson said she was also aware that the same information was shared with the media who chose not to report it though they have run multiple pieces on Councilmember Fraley-Monillas' health crisis and her actions. She asked why, if not for political reasons, was one Councilmember given grace and privacy during a months' long health crisis, and yet another is skewered. Tonight her vote will be for grace and understanding which she wished the Council had led with. It should be expected that Councilmembers do not attend meetings when they are incapacitated by health crises and their ability to legislate could possibly be in question. Councilmember Distelhorst repeated comments he has made to Councilmembers and Council as a whole. Following that meeting, he spoke with Councilmember Fraley-Monillas and expressed his displeasure and disappointment in the actions taken at that meeting in no uncertain terms. He has expressed that to all Councilmembers again as well. The Councilmember apologized to him at that time as well as to all of Council. He would expect that Councilmembers would be following very strict and clear guidance in relation to obviously not consuming alcohol or any other substances during professional Council meetings. He has been very clear and consistent with the Councilmember in question as well as the entire Council and was restating it so the public could hear it as well. Council President Paine commented this was difficult discussion, a discussion that had been had a couple of times. She agreed having a sip or two of wine is never appropriate in a Council meeting. That said, with the understanding that she was having a dental emergency which was stated in the public a couple of different times and in different arenas, the dental emergency was part of what happened and it was a totally normal thing that could have happen to anyone. The opportunity to stay away from the Council Edmonds City Council Draft Minutes October 12, 2021 Page 9 Packet Pg. 55 7.3.a meeting is something the Councilmember decided not to do out of loyalty to her work. She probably should have taken care of herself and not joined the Council meeting. The request was for a public apology; an apology was made to Council the following day, there was a discussion in My Edmonds News on August 25' and 22 comments from the public. There was also an article in the Everett Herald on August 28' about what had happened. Both articles included an apology to the Council and to the community. Council President Paine said this issue has been resolved in terms of the Councilmember's request but also brings up a point that the Council needs to take seriously; if someone feels they are unable to perform the work due to a health crisis or medical emergency, they should not be at the meeting. She appreciated Councilmember L. Johnson coming at this with grace and the recognition that we're all humans. She summarized the requested public apology has been met although it is up Council to make that determination about what should happen. In addition, the request for a public apology meets the requirement for self -enforcement which is also part of the Council code of conduct and it happened immediately with specifics and was not vague at all. Councilmember Olson said she was not quite sure how she missed that public apology. That was what she asked for and she did not see any evidence of it at any point. She saw an apology to the Council and Mayor but did not see an apology to the public. In fact during Council comment at the end of the September 7' meeting, the Councilmember more or less outlined her heroics for being there and told the citizens if they had an issue with the fact that she drank during the Council meeting to call her as if they shouldn't have a problem with it. She disagreed with the assessment that her health had anything to do with it. It was about not saying sorry for the part of it that needed to be apologized for, such as I apologize, it wasn't the right thing to do and it's not what you should expect from me as a Councilmember and it won't happen again. Councilmember Buckshnis said she has been on Council for 11 years and has seen a lot behind closed doors and a lot going on recently, and admittedly it has accelerated during the last 2 years under this new administration. Her issue was common sense should have dictated what was going on. She was concerned when saw the Councilmember laying on the table and it looked like she didn't have any clothes on and was glad when she turned her video off. She was also bothered that once she was seen drinking wine, the Council President told her to keep her video off. In her opinion this is not an acceptable behavior and she acknowledged Zoom was not a good friend to many, referring to citizens' comment about people eating and doing this and that on camera. Councilmember Buckshnis said she has never been more embarrassed in the 11 years she has been on Council as she was with that incident. She accepted the Councilmember's apology but believed it was inappropriate behavior that should be sanctioned because there are code of ethics issues that citizens have been than writing about. She has stayed out of that, believing all Councilmembers are business people and should know how to treat each other kindly and with respect, but that is not happening. There were definite issues related to the code of conduct and code of ethics that was just recently rewritten. She suggested watching the tape, looking at the data which show that it happened. She did not like airing this in public and a lot of people have said don't say anything so she would try not to say much more. She suggested watching what happened and making one's own decision compared to the code of conduct and code of ethics and like most have said, something should happen. Mayor Nelson reminded Councilmembers to be courteous, noting there seemed to be a lot of digs at his administration while points were being made. Councilmember Fraley-Monillas said she appreciated all of the input. She acknowledged she was going through an extreme medical crisis and only the people she cares about on the Council have a clue. She has Edmonds City Council Draft Minutes October 12, 2021 Page 10 Packet Pg. 56 7.3.a had and continues to have numerous dental issues. She e was trying to be careful and not disclose too much of her personal stuff, but she currently has two dental devices in her mouth that were caused by the issues she was having. She currently has 3-4 broken teeth that need to be dealt with through surgery. She explained she was adopted, born premature in the 50s and does not have the dental strength in her teeth that most people have because she was born premature in the 50s and there was not the information available then that there is nowadays. For that reason, she has had a number of dental emergencies which she has explained to those who care about her on the Council and understand what is occurring . She has been very open and honest with them. She speaks with a slur because it is impossible to get used to two dental implants. She does better mid -day; it is a little more difficult to speak with the appliances in her mouth late at night and early morning due to extreme dental emergencies. Councilmember Fraley-Monillas explained what was seen a couple of months ago was a sip of wine that was left on the table not knowing she was under a temperature, an infection, and was doing poorly, the left side of her face was swollen, and her eye was almost swollen shut. She appreciated those who cared about her enough to ask what was wrong. She has shown nothing in the last 12 years but dedication. She does not miss Council meetings to fly across the country to go to football games or visit family or do all the sorts of things that people do. She goes to every meeting and is very dedicated to what she does because she loves the City and it has been very clear for 12 years that she loves the City. She wanted people to understand that this was a medical emergency and she was very offended that three Councilmembers have taken the opportunity to take swings at her dental emergency versus Councilmembers having personal interactions with staff that have made staff leave, and Councilmembers who have actual issues with the police. She said nobody publicizes that but they publicize a drink of wine. Councilmember Fraley-Monillas continued, "should I have done that? Heck no. I mean was I thinking? Heck no. Did I have a temperature? Yes. Did I have an infection? Yes. Will it happen again? Guarantee it." She explained years ago if something like this came up, she would have called in sick. That would have been the natural response, if you're not feeling well, you call in sick. However, because it has become so divisive in the last three years or so, no Councilmembers call in sick because they are so afraid of what is going to happen if they do call in sick. The root of all of this is Councilmembers cannot trust each other and moving forward she highly recommended that Council learn how to deal with each other in a positive manner that helps people understand that people get sick and that Councilmembers don't have to come to Council meetings when they are feeling sick. She found it so amazing that through the years, the last three years or so, she had not wanted to miss a meeting and there was one year she did not miss any meetings because she was so afraid that if she missed a meeting, the opposite side would take advantage of it and knew that was what was happening nowadays. Councilmember Fraley-Monillas recommended moving forward in a different manner that included communicating with each other. She remembered years ago when she called in sick due to her cancer or her disabled son, the issues she cared about most were pushed off to the following week so she could be present, something neither she nor other Councilmembers could count on now. She recalled the night in question the Council was talking about Highway 99, a topic she couldn't leave out there for people to take pot shots at. She understood the concern, understood that everyone is getting older, she is in her 60s and things are going to happen and there has to be grace and understanding to those feeling ill. She wished she didn't feel she had to attend meetings, but unfortunately she did because she was afraid something would happen if she didn't. Councilmember Fraley-Monillas said she appreciated everything Councilmembers had to say and assured what occurred will never, absolutely occur again. It wasn't that she was drinking during the meeting; she unfortunately grabbed a glass of wine and took a sip. She was under no drugs, only Tylenol, Advil and she had a little bit of wine with dinner which she probably shouldn't have done but the pain was too much Edmonds City Council Draft Minutes October 12, 2021 Page 11 Packet Pg. 57 7.3.a for her. If people couldn't understand that, she didn't know what they were as a society or a group of people. She thanked those who cared about her and were interested in what was going on. Councilmember Fraley-Monillas pointed out Councilmember K. Johnson has been off screen and when she was on screen, she didn't have any makeup on, she wasn't ready to rock and roll, and she was wearing whatever she was going to wear. She questioned if that meant someone should look at that and say she should be brought up on charges because "she's not looking straight or she's protecting whatever she's hiding from? I don't think so, I don't think that's the right thing to do." She appreciated everyone who supports her and those that offered to help her during that time. There is more to come because this is not the only part of her mouth that has had a crisis and it will continue to occur until all the issues are dealt with. Councilmember L. Johnson referred to things Councilmembers said, that they were embarrassed. She agreed it was embarrassing, but being embarrassed should never take priority over someone's health. This is anti -bullying month, this has been bullying. To demand a Councilmember apologize for their actions during a health crisis, she questioned why one Councilmember was being treated differently than another. She asked where was the grace and understanding; it was given to one Councilmember, why was it not given to another? The issue has been thoroughly acknowledged and will not be repeated and if it is, that Councilmember will be held accountable. To censure someone for an absentminded drink of wine combined with not looking her best and slurring her words, when those actions were due to a health crisis was bullying. Councilmember L. Johnson commented serving as a Councilmember is challenging and she knew that going in and she was ready for it. However, she was not ready for what is seen here; this is embarrassing and harmful. September was Suicide Prevention Month when mental health and what to do for it was discussed. Councilmembers including Councilmember Fraley-Monillas are human and they should not be bullied and should not have their mental and physical health demeaned. She found the example the Council was setting for citizens, fellow Councilmembers and for children appalling. She was disappointed and will give grace and understanding. Councilmember K. Johnson said the censure is about behavior at one specific meeting regardless of the excuses and explanations. It is not about whether or not someone likes a person, it is about her code of conduct which [comments inaudible due to video lag] fairly when necessary. Councilmember Olson said she did not hear an apology and said it was not untoward to ask someone for an apology for bad behavior that happened to coincide with a medical crisis. The fact that there still has not been an apology, she was waiting to hear one tonight but it did not happen. She was not seeking an apology to her, but an apology to the public. She said tonight's minutes will reflect that the Councilmember said, "will it happen again? I guarantee it." Councilmember L. Johnson raised a point of order. Councilmember Olson said that was what was said. Mayor Nelson ruled point not taken. The quote was correct but he thought the Councilmember misspoke but she did in fact say what Councilmember Olson said. Councilmember L. Johnson said the record should state she misspoke. Mayor Nelson agreed she did misspeak. Councilmember Olson asked if Councilmember Fraley-Monillas had said that, why were Mayor Nelson and Councilmember L. Johnson changing what she said. Councilmember Fraley-Monillas said if Councilmember Olson looked at My Edmonds News or the Herald, she would see what she said, but she chooses not to. Mayor Nelson said Councilmember Olson was referring to what was said this evening. Councilmember Fraley-Monillas said she understood that and Edmonds City Council Draft Minutes October 12, 2021 Page 12 Packet Pg. 58 7.3.a suggested Councilmember Olson look at My Edmonds News or the Herald as Councilmember Olson would not force her to do something. Councilmember Olson said she has looked for apologies to the public and has not found them. With regard to an apology, Council President Paine said we received an apology via email and there were two apologies in publications, one in My Edmonds News on August 251h and in the Everett Herald on August 28' which covers a lot of territory. She took constructive notice that the apologies came from those sources. The City uses the Everett Herald to publish notices and My Edmonds News covers meetings abundantly and has an active comment section. Councilmember Distelhorst said the Herald article, published on Saturday, August 28th, is titled, "Edmonds Councilmember Drinks Wine During Meeting Apologizes." The first sentence states, "Edmonds City Councilwoman Adrienne Fraley-Monillas apologized this week for drinking alcohol during a Council meeting." He had found that in a seven second internet search. Councilmember Olson said the apology referenced in the Herald was the apology sent by email to the City Council, an apology to the Council and Mayor, it was not an apology to the public. The same is true for the apology in My Edmonds News. Mayor Nelson asked if a special meeting could be extended. Mr. Brubaker said it could be extended. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO EXTEND TO 9:20. MOTION CARRIED UNANIMOUSLY. COUNCILMEMBER OLSON CALLED THE QUESTION. UPON ROLL CALL, VOTE TO CALL THE QUESTION CARRIED (6-0-1), COUNCILMEMBERS K. JOHNSON, DISTELHORST, BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBER FRALEY- MONILLAS ABSTAINING. During the following vote, Mr. Brubaker said under Robert's Rules of Order on a motion to censure, the person who is the subject of the censure is not allowed to vote. UPON ROLL CALL, MOTION FAILED (3-3), COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING YES; COUNCILMEMBERS DISTELHORST AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO TAKE A CENSURE VOTE ON COMPLAINT NUMBER 2. Councilmember Olson read the second complaint: On September 7, 2021, Councilmember Adrienne Fraley-Monillas flashed the loser sign at a citizen when the citizen made an audience comment she didn't like during the Zoom Council meeting, therefore, violating the code of conduct as follows: section 6.1 c, personal insulting or intimidating body language or actions are not allowed, section 6.1d, ensuring that all meeting participants feel welcome is a vital part of the democratic process. No signs of partiality, prejudice or disrespect should be evident on the part of the Councilmembers toward any individual participating in a public meeting. The Councilmember was reminded of the code of conduct for this and other recent violations and was asked to make a public apology. The Councilmember's unwillingness to self -enforce the code of conduct as required in section 6.4 of the code is further basis for this complaint. Edmonds City Council Draft Minutes October 12, 2021 Page 13 Packet Pg. 59 7.3.a Councilmember Fraley-Monillas said she used to teach sign language and explained what she said was hear, I can't hear you. She said she did not say loser, she said I can't hear you. She said for those that want to know, she speaks a second language, it is not Spanish, German or French, it is sign language. When she was telling her son's dad, who also signs, about this, he said from now on go like this (point to ear) to show that you can't hear instead of signing L for listen, I can't hear you which is what she did. She believed that Councilmember Olson was using this for political gain; it wasn't about whether she was signing or what she was saying, it was related to her need to control the Council and the ability to do that based on nonsense. Councilmember Fraley-Monillas demonstrated signing an L for listen, suggesting Councilmember Buckshnis could look it up because she liked to look things up. She signed an L for listen because she couldn't hear what whoever was saying. She has done that to the Mayor and to half the people on the Council when she can't hear during a Zoom meeting. She has a hearing loss, she is a little bit older and so she signs and she signs because it is her second language. Her second language isn't Lithuanian, Spanish, German, or French, it's sign language. Her son spoke 200 signs by the age of 3 because she taught him sign. She demonstrated the sign for "teaching sign," commented she used to teach sign language classes. She demonstrated when she signs L, it means listen not loser. She said this was the most stupid thing of all because she was being discriminated against based on her language. Councilmember Fraley-Monillas demonstrated signing "Vivian," a B for brown hair and down the side with a sign for V. She demonstrated when she signs L (on the side of the face), it is not the sign for loser (L on the forehead) which is what Councilmember Olson is accusing her of. The whole thing is totally abstract and inappropriate and Councilmember Olson is stabbing for something that she's done wrong. She reiterated it was sign language, and although it's been 12 years since she taught sign language, she would more than happy to teach people. She summarized this whole thing is a stupid as they get. She repeated the sign for loser (L on the forehead), commenting that was not actually sign language and she had not learned it in sign language but from her son, but the L (on the side of the face) was sign language. Councilmember Buckshnis said she respected Councilmember Fraley-Monillas for knowing sign language, she has also tried to work on sign language but has not done it in a long time as well. She encouraged people to watch the video; she did not watch the video until she was accused of looking on her camera during an executive meeting. The fact of the matter is, no one is talking when Councilmember Fraley-Monillas makes that sign. She suggested people look at it and see what their reaction is. She had to google it because she didn't know what the loser sign was and agreed that it was an L to the forehead but learned it was actually could be an L that not on the forehead. The citizen that was speaking felt threatened and intimidated and did not safe which is one of code of conduct items. Many citizens saw it and she is just going by the record. Councilmember Olson said this assertion is not supported by the video recording of the September 7t' meeting or by the email exchange she had with Councilmember Fraley-Monillas regarding this incident just two days after it happened. The fact that the Councilmember has never before been seen using American Sign Language at a Council meeting also seems relevant to this defense. Council President Paine said she reviewed the tape of that meeting and saw a lot of hand gesturing from the Councilmember. If there was any gesture that looked like L made by the fingers, it was too fleeting and was in combination with a lot of other hand gestures that she uses. She did not think there was any intentional hand signal of an L and that that was a bit of stretch and not something that any Councilmember would do during a meeting. It seems like a really weird thing to do and she did not think it actually happened. There was a lot of hand waving going on because that's how she always is and it was not something that rises to the level of code of conduct. Edmonds City Council Draft Minutes October 12, 2021 Page 14 Packet Pg. 60 7.3.a Councilmember L. Johnson said she saw the screenshot that was sent around. Unlike others, she did not go strictly off the screenshot, she reviewed the recording and noticed that the sign in question was given at the same time Mayor Nelson is speaking and he cannot be heard. She played that section repeatedly and Mayor Nelson cannot be heard. She cannot say it is this or that, but after watching it, in the context that it was given fits because the Mayor could not be heard. Although she was hesitant to say she was familiar with the loser sign, everyone grew up with it and that was not the sign that she was familiar with for it. She did not have nearly enough to definitely say that a loser sign was flashed or that it wasn't something else. Councilmember Distelhorst said he watched the video a number of weeks ago when this was raised to Council and had a similar experience of not really noticing it when watching the video versus someone perpetuating a screen grab which freezes time. Watching the video and seeing the Mayor speaking, it goes from public comment to public comment without the Mayor bringing someone else in which was confusing. He recalled telling Councilmember Olson that he would not be able to censure anyone, regardless of the video, because it was not clear at all. It feels like grasping at straws and that was his stance on any single Councilmember, watching the video it was not clear at all so he would not be able to take serious action like this for any Councilmember. Councilmember K. Johnson said when she saw the meeting, she thought she signed the loser sign and mouthed those words. There are a lot of excuses and accusation and a lot of off topic comments; the point is if a Councilmember believes she signed loser, they can censure her and if they do not believe it and believe all the excuses and political accusations, then they should vote no. Councilmember Fraley-Monillas demonstrated an L on her forehead, saying she would not say loser, she would say stupid and demonstrated the sign for stupid. She reiterated she speaks sign language and questioned why she would make a loser sign by the side of her face. Signing an L by the side of her face means listening. She said she made the sign at about her jawbone and "I suppose that's a sign for listen, I mean it's definitely not a sign for loser" and demonstrated L on the forehead. She opined this is a game being played by Councilmember Olson. She noted Councilmember L. Johnson's daughter speaks fluent sign language; her own sign language is slow because she learned in the 70s-80s and signs exact sign which people don't do a lot anymore. She can't help but use her hands to speak because that's who she is and what she has done for her whole career is signing with people. Councilmember Olson is doing this for a political purpose. Councilmember Fraley-Monillas reiterated she wanted people to understand that this (L on the side of the face) is not loser and anyone who speaks sign language knows that, but this (L on the forehead) is loser. Councilmember Fraley-Monillas wanted people to understand she talks with her hands and the reason is because she speaks sign language. It is her second language the same as Spanish, Lithuanian, German, French or whatever. Someone told her recently that she needs to stop talking with her hands, but she can't because that's who she is. That would be like telling someone who speaks Spanish not to speak Spanish. There was no question in her mind that Councilmember Olson used this for political gain for the election and has probably encouraged the people that are talking about the loser stuff. She again demonstrated the difference between an L sign by the side of the face for listen and an L on the forehead for loser. She said she didn't know what else to say and appreciated tolerance watching her sign. Those who speak fluent sign language and don't know ASL could probably tell what she is saying. She summarized this is a bunch of nonsense and said to Councilmember Olson that she was sorry if she hadn't signed before now but there was no reason to sign at a Council meeting. For example if someone speaks a second language, why would they do it at a Council meeting? Edmonds City Council Draft Minutes October 12, 2021 Page 15 Packet Pg. 61 7.3.a Councilmember Olson referred to her earlier mention of the email exchange as evidence that this actually did happened. It was a conversation about the drinking incident up to this point and this was the first time that she mentioned... Councilmember Fraley-Monillas raised a point of order, commenting this had nothing to do with the drinking incident that the Council had already voted against. Mayor Nelson ruled point not taken as he wanted to give everyone latitude. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO EXTEND TO 9:40. MOTION FAILED (3-4), COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING YES. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO EXTEND TO 9:30. MOTION CARRIED UNANIMOUSLY. Councilmember Olson said at first they had talked about the other incident and then she said, "the Council's silent in spite of blatant breaches yet another this week when you flashed the loser sign to a citizen when she made a comment you didn't like. Regarding this latest incident, the relevant excerpt are all the things that got mentioned in the complaint in the first place. So will you deflect and redirect this as well or will you own both incidents, acknowledge the breaches in the code of conduct and apologize to the public for the first breach and Carolyn Strong for the second one? If you choose not to hold yourself accountable, and it takes Council action and enforcement to do that instead, I hope the Council will do that. As we all know, it takes four votes." The response to that was not [comments inaudible due to video lag], it was I hope Council will also take action on [comments inaudible due to video lag] seen in insurrectionists. Councilmember L. Johnson said facts are extremely important. She corrected something that was stated earlier by Councilmember K. Johnson that during the video Councilmember Fraley-Monillas can be seen mouthing loser. Councilmember L. Johnson said Councilmember Fraley-Monillas' lips do not open and she did not mouth anything. She referred to the screenshot and throwing out false information, and suggested people watch the video where it is clear she does not mouth anything. Councilmember Fraley-Monillas asked seriously, that's all there is to it? This is just such political ramifications, bringing out all this crazy stuff the week before the ballots come out. She said there is a Councilmember that has chased out executive level staff, staff who have gone public saying she did it and another Councilmember has been brought up on charges by the Police Department but nobody seems to care. Instead she is being brought up on charges for making a sign for listen, I can't hear you. COUNCILMEMBER L. JOHNSON CALLED THE QUESTION. UPON ROLL CALL, VOTE TO CALL THE QUESTION CARRIED (4-2), COUNCILMEMBERS DISTELHORST, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; COUNCILMEMBERS K. JOHNSON AND BUCKSHNIS VOTING NO. Councilmember Fraley-Monillas raised a point of order, saying there is a Councilmember laying on a bed, looking like they cannot get up and function and no one saying a dang thing. She said, "I'm sorry but really?" UPON ROLL CALL, MOTION FAILED (3-3), COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING YES; AND COUNCILMEMBERS DISTELHORST, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. Edmonds City Council Draft Minutes October 12, 2021 Page 16 Packet Pg. 62 7.3.a Mr. Brubaker said with a tie, the Mayor has the right to cast a vote in favor of the motion, against the motion or abstain. He assumed by Mayor Nelson's silence that he was abstaining. Mayor Nelson said that was correct. 7. ADJOURN With no further business, the Council meeting was adjourned at 9:25 p.m. Edmonds City Council Draft Minutes October 12, 2021 Page 17 Packet Pg. 63 7.3.a Public Comment for 10/12/21 Council Meeting: From: Tom Sawtell Sent: Tuesday, October 12, 2021 5:51 PM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Reschedule meeting on Development services hire to allow citizen comments October 12, 2021 Council: Please move to reschedule tonight's meeting agenda for Developmental Services hiring oversight to a new date so that citizens have more time to voice their input on the position This is not the first time a director hire has proceeded with insufficient time - from date of press release to meeting - for citizens to make comment to Council about the position and candidate. Park Director is such an example, enough citizens were surprised that the candidate lacked certain experience in natural resources fields, particularly marine resources. A longer period of time and outreach would have allowed better input to Council and from Council to Mayor. In this instance, many citizens have voiced surprise and concern about the rapid pace of the hiring process and feel they have been left out - in spite of the fact that the centerpiece of the involved elected officials elections were founded on increasing "transparency." Those promises, including from the Mayor are one basis for taking the requested action to reschedule the meeting to allow such transparency by citizens who have expressly stated in recent days that is it lacking with respect to the Developmental Services hire. Please reschedule and take into account what citizens will say about the position and important qualifications of candidates. Regards, Thomas Sawtell Edmonds, WA 98020 Edmonds City Council Draft Minutes October 12, 2021 Page 18 Packet Pg. 64 7.3.a From: Joan Bloom Sent: Tuesday, October 12, 2021 3:38 PM To: Paine, Susan <Susan.Paine@edmondswa.gov>; Johnson, Laura <Laura.Johnson@edmondswa.gov>; Distelhorst, Luke <Luke.Distelhorst@edmondswa.gov> Cc: Public Comment (Council) <publiccomments@edmondswa.gov>; Council <Council@edmondswa.gov> Subject: Sanction Council member Fraley-Monillas Council President Paine, Council member Laura Johnson, Council member Luke Distelhorst, I urge you to sanction Council member Adrienne Fraley-Monillas for her behavior towards the citizens of Edmonds. It could be argued that she violated each 6.1 General Conduct points A through E, in her performance in Council meetings this year. Minimally, she egregiously broke 6.1. D, below: D. Ensuring that all meeting participants feel welcome is a vital part of the democratic process. No signs of partiality, prejudice, or disrespect should be evident on the part of Councilmembers toward any individual participating in a public meeting. Every effort should be made to be respectful in listening to Council, staff and public testimony and discussions. And, in response to citizens' LTE in myedmondsnews regarding, among other behavior, the "loser" sign she flashed during a Council meeting, she broke 6.1. E: E. Technology allows words written or said to be distributed far and wide. Councilmember written notes, voicemail messages, texts, email, or other electronic communications, are public records and shall follow this code. Honestly, comparing the citizens who commented at the July 27, 2021 meeting to January 6 at our nation's capitol? This level of disrespect of the citizens should not be tolerated. You are not responsible for Council member Fraley-Monillas' behavior. You are responsible for holding her accountable for her behavior. Each of you was actively involved in crafting the Council Code of Conduct. If any one of you fail to sanction Council member Fraley-Monillas you will brand yourself as a blatant and utter hypocrite. Again, in defense of the many citizens of Edmonds who have been disrespected, and in support of the Council Code of Conduct, I urge you to unanimously sanction Council member Fraley- Monillas. Regards, Joan Bloom Former Edmonds City Council member Edmonds City Council Draft Minutes October 12, 2021 Page 19 Packet Pg. 65 7.3.a From: Bette Bell Sent: Tuesday, October 12, 2021 3:13 PM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Bette Bell -Development Services Director I would like to have a say in how Edmonds develops and especially how it prioritizes its future planning of single -housed neighborhoods. The citizens of Edmonds need a delay and the public needs an opportunity to get more information about this choice and provide input for the hiring of the mayor's appointee. The citizens should stay informed and involved to preserve Edmonds' environment and quality of life as many have advocated. The special council meeting "Tuesday, Oct. 12 that allows for no public comment, called for by the mayor's staff and Council President Susan Paine, that allowed for no notice to Edmonds' citizens because it was not on the extended agenda or announced at a regular open council meeting does not allow us any insight to Ms. Maclaughlin's thinking on important issues. At the center of this opaque meeting exists a document to both appoint and confirm the hiring of a new development services director for Edmonds in one night with no input at all from the citizens of Edmonds. The only information citizens have about her is her name, Susan McLaughlin"...new information available now, but just a little LATE! My comments go back to previous issues, not thoroughly vetted, which cause me to consider that some members of the special council meeting being held today are still being tone-deaf to the citizens in our community. Considering past issues, it would seem to be expedient to have a much more transparent, open discussion on the opinions & qualifications of the current individual under consideration for this job. Her leadership will be very consequential to our community and she should hear our voice and the citizens should have some insight into the leadership concept this person has for the job being offered. I understand it is the mayor's and the council's decision, but it should and must be acceptable to the citizens of Edmonds; these people are our representatives, not our overlords. Bette From: Andrew Morgan Sent: Tuesday, October 12, 2021 3:10 PM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Process to appoint and confirm hiring of a new development services director for the city of Edmonds Edmonds City Council Members: Edmonds City Council Draft Minutes October 12, 2021 Page 20 Packet Pg. 66 7.3.a Please delay the appointment and confirmation of a new development services director for the city of Edmonds until the city hosts a public forum to consider the prudence of such action. A public forum is necessary prior to any vote to confirm the new development services director in order to benefit from the wisdom of the public and ensure transparency in the process. Remember, the citizens of Edmonds are at the top of the city's organizational chart: above the mayor, council, and all director positions in Edmonds. As the process is unfolding now, there is not even the opportunity for any citizen to comment or ask one question of this applicant. Your favorable consideration of this request would be greatly appreciated. All the best, Andrew Morgan A citizen of Edmonds From: Gary Pugh Sent: Tuesday, October 12, 2021 3:05 PM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Delay of Selection I am writing to ask the Council to delay the confirmation of Susan McLaughlin to the position of Development Services Director at this evenings council meeting. I perceive the action to select the proposed candidate to this office to be in conflict with the spirit of the Edmonds Comprehensive Plan, as stated in Goal A.1, page 3 of the plan: " Decisions affecting the growth pattern of the community should be made with maximum of citizen participation". The person filling the Office of Development Services Director certainly will make decisions affecting growth pattern of the community. As such, the citizens of the community must have access to participate in review of the person who the mayor and council have chosen during their vetting process. I believe that the mayor and council should brief the citizens of the candidate they've selected , the process used in making the selection followed by a reasonable time period for public input prior to moving forward with filling the office. I believe that to do less would be in conflict to the spirit of the afore stated Edmonds Comprehensive Plan. I also believe that to do less would reflect poorly on the mayor and the sitting council in terms of their demonstrated actions of taking the route of due process over expediency. Edmonds City Council Draft Minutes October 12, 2021 Page 21 Packet Pg. 67 7.3.a Gary Pugh From: Vicki Hone Smith Sent: Tuesday, October 12, 2021 3:03 PM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: DELAY Today's Appointment of Development Services Director! I am requesting our Mayor and City Council members DELAY TODAY's appointment of Susan McLaughlin to the position of Development Services Director. The information given regarding Ms. McLaughlin in MEN today is helpful but much too late to show an effort toward transparency. And the citizens of Edmonds are still entitled to time for research and a public forum before this confirmation. Preserving our town's special character is too critical to allow this appointment without the citizens' input. Sincerely, Vicki Hone Smith Edmonds Resident From: Mona Carter Sent: Tuesday, October 12, 2021 10:42 AM To: council@edmonds.gov; Public Comment (Council) <publiccomments@edmondswa.gov>; LaFave, Carolyn <Carolyn.LaFave@edmondswa.gov> Subject: Confirmation of Susan McLaughlin Please postpone confirmation of Susan McLaughlin as Development Service Director to a future city council meeting. Confirmation is being sought during a Special Council Meeting that does not give the opportunity for citizens to make audience comments. The citizens of Edmonds would like time to research and assess any candidate who is being considered for this very important position.Transparency and collaboration in local governance is desired and required by the Mayor and City Council. Please postpone any confirmation vote to a future Council Meeting to allow for public feedback in an open Council session. Edmonds City Council Draft Minutes October 12, 2021 Page 22 Packet Pg. 68 7.3.a Sincerely, Mona Carter From: Theresa Hutchison Sent: Tuesday, October 12, 2021 9:13 AM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Appointment and Hiring of development services director Good Morning, I am asking, as a constituent of Edmonds, that you delay the appointment and hiring of our new development service director. Yes, we elected you to represent us, but please keep in mind that the citizens of Edmonds are at the top of the organization chart and should have input into the hiring process of such an important position that will have long lasting consequences into Edmonds as a community. Please slow down to allow citizen input, open dialogue, transparency of this hiring process, and consensus. I would like to be able to ask Ms McLauglin what her views are for Edmonds's future. If this was a question asked of her during her interview, perhaps the residents of Edmonds would like to see what her answer was. Do her views, does her vision, match mine or come close to what I and my fellow residents would like to see? This is a reasonable request of you. Respectfully, Theresa Campa Hutchison From: Cynthia Sjoblom Sent: Tuesday, October 12, 2021 8:50 AM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Development Services Director The press release came out yesterday there is not enough time for the council to confirm this appointment! The public does not know who this person is. Edmonds City Council Draft Minutes October 12, 2021 Page 23 Packet Pg. 69 7.3.a The public needs more time than just one days notice! I'm not concerned about a competing offer because if that person cannot wait another week or too to accept an appointment, then Edmonds is not a priority to the appointee. Please stop the confirmation until the constituents have ample time to learn who will be behind the scenes making important decisions impacting all residents of Edmonds. The events occurring within city government is keeping citizens in the dark, hence no transparency. This cannot stand! Council, please use your power to restore process to your constituents. Cynthia Sjoblom From: Jeanne Hecker Sent: Tuesday, October 12, 2021 7:47 AM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Future Planning in Edmonds Please delay the appointment of a new development services director for Edmonds in the special council meeting on October 12th and allow citizens of Edmonds an opportunity to get more information about and provide input for the hiring of the mayor's appointee. As a 50+ year resident of Edmonds I strongly believe city government's priority should be to maintain our wonderful and unique community and not allow the development taking place in the communities around us. Thank you, Jeanne Hecker From: sellersabroad Sent: Tuesday, October 12, 2021 7:39 AM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Development Service director I do feel the hiring of this position definitely should be open to the citizens of. Edmonds as we go through rapid changes in our city . Edmonds City Council Draft Minutes October 12, 2021 Page 24 Packet Pg. 70 7.3.a From: karen prater Sent: Tuesday, October 12, 2021 6:43 AM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Delay Vote Development Services Director! Transparency Now!! Citizen input crucial! Delay the Vote mayor and Council. Thank you. Karen Prater From: Robert Davis Sent: Tuesday, October 12, 2021 6:30 AM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Susan McLaughlin, proposed Development Director We the citizens of Edmonds must know the experience and qualifications of the proposed candidate before she is hired to work for us. Please do not try to rush this phase of the hiring process through! Robert & Claribel Davis, Edmonds From: Cynthia Sjoblom Sent: Monday, October 11, 2021 10:24 PM To: Council <Council@edmondswa.gov> Cc: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Public forum before confirmation Re. Development Services Director- it's an important enough appointment to allow citizen participation. There are many constituents who are quite concerned about moving this confirmation forward without public inspection. There maybe considerations that you hold that don't necessarily align with the citizens but it's important to allow public comments in a hearing. Please read Michele Dotsch's concerns about this process in LTE. I agree with her wholeheartedly!! Do not move forward with a confirmation without hearing from your constituents in a public forum first. Edmonds City Council Draft Minutes October 12, 2021 Page 25 Packet Pg. 71 7.3.a Thank you, Cynthia Sjoblom From: Stephanie Bates Sent: Monday, October 11, 2021 6:32 PM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov>; Carlolyn.Lafave@edmonds.gov; Johnson, Kristiana <kristiana.johnson@edmondswa.gov>; Distelhorst, Luke <Luke.Distelhorst@edmondswa.gov>; Monillas, Adrienne<Adrienne.Monillas@edmondswa.gov>; Buckshnis, Diane <Diane.Buckshnis@edmondswa.gov>; Olson, Vivian <Vivian.Olson@edmondswa.gov>; Paine, Susan <Susan.Paine@edmondswa.gov>; Johnson, Laura <Laura.Johnson@edmondswa.gov> Subject: Please postpone confirmation of Susan McLaughlin as Development Service Director Dear Council, Please postpone confirmation of Susan McLaughlin as Development Service Director to a future city council meeting. No Press Release has been issued as of yet related to the appointment of Susan McLaughlin to the Development Services Director position, giving citizens no time to be included in this decision. Confirmation is being sought during a Special Council Meeting that does not afford the opportunity for citizens to make Audience Comments. The citizens, constituents, of Edmonds need and deserve ample time to research and assess any candidate who is being considered for this very important position. Transparent and collaborative local governance is required by the Mayor and City Council. Please postpone any confirmation vote to a future Council Meeting to allow for public feedback in an open Council session. How will Council Members know the will of their constituents otherwise? Thank you, Stephanie Bates From: Jim and Gail Sent: Saturday, October 9, 2021 11:50 AM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Public Comment on Bike Lanes Edmonds City Council Draft Minutes October 12, 2021 Page 26 Packet Pg. 72 7.3.a I think that Alternative 2 for the bike lane on 1001h Ave S is better then the Alternative 1. I have to say though that !OOth Ave S to 244th Street/Hwy 99 is a short cut/suto highway used by many drivers coming from 10th and the Edmonds Ferry highway 104. 1 think there may be and issue there. Sincerely Jim Young Edmonds City Council Draft Minutes October 12, 2021 Page 27 Packet Pg. 73 7.4 City Council Agenda Item Meeting Date: 10/19/2021 Approval of claim, payroll and benefit checks, direct deposit and wire payments. Staff Lead: Dave Turley Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #249401 through #249553 dated October 7, 2021 for $3,486,411.95, checks #249554 through #249654 dated October 14, 2021 for $544,296.74 (re -issued check #249602 $210.51) and wire payment $5,184.37. Approval of payroll direct deposit and checks #64821 through #64824 for $622,641.56, benefit checks #64825 though #64829 and wire payments of $554,235.02 for the pay period September 16, 2021 through September 30, 2021. Staff Recommendation Approval of claim, payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 10-07-21 claims 10-14-21 ucp wire 10-11-21 FrequentlyUsedProjNumbers 10-14-21 payroll summary 10-05-21 payroll benefits 10-05-21 Packet Pg. 74 7.4.a vchlist 10/07/2021 9:27:44AM Bank code : usbank Voucher Date Vendor 249401 10/7/2021 076040 911 SUPPLY INC Voucher List City of Edmonds Invoice PO # Description/Account INV-2-12849 INV-2-12849 - EDMONDS PD - SAN( BIANCHI RADIO HOLDER 001.000.41.521.22.24.00 BIANCHI CUFF CASE 001.000.41.521.22.24.00 TOURNIQUET POUCH 001.000.41.521.22.24.00 DBL MAG POUCH 001.000.41.521.22.24.00 10.1 % Sales Tax 001.000.41.521.22.24.00 INV-2-13025 INV-2-13025 - EDMONDS PD - CHIE 8 NAME TAPES 001.000.41.521.10.24.00 4 PATCH INSTALL/REMOVAL 001.000.41.521.10.24.00 1 L/S WHITE SHIRT 001.000.41.521.10.24.00 1 S/S WHITE SHIRT 001.000.41.521.10.24.00 3 L/S SHIRTS - DARK NAVY 001.000.41.521.10.24.00 3 CUSTOM EMBROIDERY - STARS 001.000.41.521.10.24.00 1TROUSERS 001.000.41.521.10.24.00 2 - 6 POCKET PANTS 001.000.41.521.10.24.00 1 SOFT SHELL FLEECE 001.000.41.521.10.24.00 DUTY BOOTS 001.000.41.521.10.24.00 JUMPSUIT 001.000.41.521.10.24.00 Page: 1 aD L 3 c �a .y Amoun 0 a aD r U d 36.9E N 27.9� m 36.0( u m 33.9E 13.6< �a 0 L 72.0( a 12.0( E 49.9� ,- 0 44.9� > 0 L Q 269.9 � Q 24.0( N ti 104.9� c 199.9E 119.9< c 129.9� E t U 275.0( Q Page: 1 Packet Pg. 75 vchlist 10/07/2021 9:27:44AM Bank code : usbank Voucher Date Vendor 249401 10/7/2021 076040 911 SUPPLY INC 249402 10/7/2021 070322 A&A LANGUAGE SERVICES INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) HEAT PRESS EDMONDS PD - J/S 001.000.41.521.10.24.00 VELCRO TIE 001.000.41.521.10.24.00 BIANCHI INNER BELT 001.000.41.521.10.24.00 DUTY BELT 001.000.41.521.10.24.00 BELT KEEPER 4 PACK 001.000.41.521.10.24.00 10.1 % Sales Tax 001.000.41.521.10.24.00 INV-2-13423 INV-2-13423 - EDMONDS PD - CHIE 6 POCKET PANTS 001.000.41.521.10.24.00 EMBORIDER STARS - JUMPSUIT 001.000.41.521.10.24.00 ADD CHEST POCKETS - JUMPSUIT 001.000.41.521.10.24.00 GOLD NAME PLATE 001.000.41.521.10.24.00 DBL MAG POUCH 001.000.41.521.10.24.00 10.1 % Sales Tax 001.000.41.521.10.24.00 Tota I : 15-91431 INTERPRETER 8Z1184352 INTERPRETER 8Z1184352 001.000.23.512.50.41.01 15-91446 INTERPRETER - A. KIM INTERPRETER - A. KIM 001.000.23.512.50.41.01 Total 7.4.a Page: 2 a� L 3 c �a Amoun N 0 a m 20.0( u 15.0( N 25.5( U 59.0( m c 15.5( m c 145.2,1 f° 0 L �a 99.9� a E 16.0( 15.0( 0 Ta 14.0( o a a 35.5( Q N 18.2z ti 1,930.41 c E 2 170.0( U c a� 170.0( E 340.0( um Q Page: 2 Packet Pg. 76 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds 7.4.a Page: 3 a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 249403 10/7/2021 001528 AM TEST INC 123595 WWTP: SAMPLE #21-A0013545-13E 0 m SAMPLE #21-A0013545-13546 423.000.76.535.80.41.00 80.0( u 123731 WWTP: SAMPLE #21-A0013871-13E L SAMPLE #21-A0013871-13875 423.000.76.535.80.41.00 355.0( 123732 WWTP: SAMPLE #21-A0013432-134 SAMPLE #21-A00 423.000.76.535.80.41.00 435.0( 123733 WWTP: SAMPLE #21-A0013043 c SAMPLE #21-A0013043 423.000.76.535.80.41.00 110.0( c Total: 980.0( m 249404 10/7/2021 070976 AMERESCO INC CS-8 WWTP: THRU 9/30/21 CONSTRUCT 0 THRU 9/30/21 CONSTRUCT. SERW a 423.100.76.594.39.65.10 1,941,344.5( Retainage 423.100.223.400 -97,067.2' u 10.4% Sales Tax 14- o 423.100.76.594.39.65.10 201,899.8 Fu PF-8 WWTP: THRU9/30/2021 PROF SER` o THRU 9/30/21 FINAL DESIGN SERV L a 423.100.76.594.39.41.00 579,734.8, Q 10.4% Sales Tax ., 423.100.76.594.39.41.00 60,292.4, N Total : 2,686,204.35 c 249405 10/7/2021 074306 AMWINS GROUP BENEFITS INC 6971133 SEPTEMBER PREMIUMS LEOFF E 009.000.39.517.20.23.10 7,871.6E FIRE U 617.000.51.589.40.23.10 1,243.2< r- 7012839 OCTOBER PREMIUMS E LEOFF 009.000.39.517.20.23.10 7,871.6E Q Page: 3 Packet Pg. 77 vchlist 10/07/2021 9:27:44AM Bank code : usbank Voucher Date Vendor 249405 10/7/2021 074306 AMWINS GROUP BENEFITS INC 249406 10/7/2021 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) FIRE 617.000.51.589.40.23.10 Total: 65600000115767 WWTP:9/29/21 UNIFORMS,TOWEL Mats/Towels $47.88 + $4.99 tax = $5 423.000.76.535.80.41.00 3 lab coats @ $17.each = $0.51 + tax 423.000.76.535.80.24.00 656000114560 PUBLIC WORKS OMC LOBBY MATE PUBLIC WORKS OMC LOBBY MATE 001.000.65.518.20.41.00 PUBLIC WORKS OMC LOBBY MATE 111.000.68.542.90.41.00 PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 PUBLIC WORKS OMC LOBBY MATE 511.000.77.548.68.41.00 10.4% Sales Tax 001.000.65.518.20.41.00 10.4% Sales Tax 111.000.68.542.90.41.00 10.4% Sales Tax 421.000.74.534.80.41.00 10.4% Sales Tax 422.000.72.531.90.41.00 10.4% Sales Tax 423.000.75.535.80.41.00 10.4% Sales Tax 511.000.77.548.68.41.00 7.4.a Page: 4 aD L 3 c �a Amoun N 0 a m 1,243.2< u 18,229.7E N m 52.8 0.5E 1.6- 0 6.1- �a a 6.1- 6.1- u 4- 0 6.1- 0 L 6.0£ a Q 0.3< N 0.6, o 0 0.6-, 0.6 U 0.61 (D E t 0.3' L) Q Page: 4 Packet Pg. 78 vchlist 10/07/2021 9:27:44AM Bank code : usbank Voucher Date Vendor 249406 10/7/2021 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 656000114562 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 FLEET DIVISION MATS 511.000.77.548.68.41.00 10.4% Sales Tax 511.000.77.548.68.24.00 10.4% Sales Tax 511.000.77.548.68.41.00 656000115776 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 10.4% Sales Tax 001.000.64.576.80.24.00 656000115780 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 10.4% Sales Tax 001.000.66.518.30.24.00 656000118168 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 FLEET DIVISION MATS 511.000.77.548.68.41.00 10.4% Sales Tax 511.000.77.548.68.24.00 10.4% Sales Tax 511.000.77.548.68.41.00 65600118166 PUBLIC WORKS OMC LOBBY MATE: PUBLIC WORKS OMC LOBBY MATE: 001.000.65.518.20.41.00 PUBLIC WORKS OMC LOBBY MATE: 111.000.68.542.90.41.00 PUBLIC WORKS OMC LOBBY MATE 7.4.a Page: 5 aD L 3 c �a Amoun N 0 a m U m 9.2� 13 19.1( m t 1.5E U 1.4- c aD M c 63.4, 0 6.5� `>+ M a E 29.5E .� 3.01 0 �a 0 L 9.2E cL Q 19.1( N ti 1.5E c 0 1.4- E M 1.6- aD 6.1- E U �a Q Page: 5 Packet Pg. 79 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 249406 10/7/2021 069751 ARAMARK UNIFORM SERVICES (Continued) 249407 10/7/2021 064452 ARMSTRONG SERVICES 10114 249408 10/7/2021 078710 AZRA LLC 0083 249409 10/7/2021 078666 BAIR, GINGER 2006207.009 PO # Description/Account 421.000.74.534.80.41.00 PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 PUBLIC WORKS OMC LOBBY MATE 511.000.77.548.68.41.00 10.4% Sales Tax 001.000.65.518.20.41.00 10.4% Sales Tax 111.000.68.542.90.41.00 10.4% Sales Tax 421.000.74.534.80.41.00 10.4% Sales Tax 422.000.72.531.90.41.00 10.4% Sales Tax 423.000.75.535.80.41.00 10.4% Sales Tax 511.000.77.548.68.41.00 Total WWTP: 9/2021 JANITORIAL & COVI 9/2021 JANITORIAL SERVICE 423.000.76.535.80.41.00 Total ERPF BUSINESS SUPPORT GRANT ERPF BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 Total REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 7.4.a Page: 6 a� L 3 c �a Amoun N 0 a m 6.1- 'D U d 6.1- 6.1- m 6.0£ u 0.1 c a� 0.6z �a 0.6z o L �a 0.6z E 0.6z 0.6- 0 289.71 > 0 L a a Q 880.0( 880.0( ti 0 0 10,000.0( E 10,000.0( c aD E 75.0( U �a Q Page: 6 Packet Pg. 80 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds 7.4.a Page: 7 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 249409 10/7/2021 078666 078666 BAIR, GINGER (Continued) Total : 75.0( 249410 10/7/2021 078236 BARBOSA, GRASA 53175 INTERPRETER PORTUGUESE XZO� INTERPRETER PORTUGUESE XZO� 001.000.23.512.50.41.01 100.0( Total : 100.0( 249411 10/7/2021 075600 BARKSDALE, JESSICA WOTS CONTRACT WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES 117.100.64.573.20.41.00 155.0( Total : 155.0( 249412 10/7/2021 002170 BARTON, RONALD 51 REIMBURSEMENT REIMBURSEMENT 617.000.51.589.40.23.00 415.9 , Total : 415.9, 249413 10/7/2021 075217 BASLER, ANTHONY 65708 INTERPRETER 1A0436622 INTERPRETER lA0436622 001.000.23.512.50.41.01 100.0( 65987 INTERPRETER lA0139135 INTERPRETER lA0139135 001.000.23.512.50.41.01 100.0( 66079 INTERPRETER 9Z1166164 INTERPRETER 9Z1166164 001.000.23.512.50.41.01 100.0( Total : 300.0( 249414 10/7/2021 070634 BAUGHER, JANEE WOTS CONTRACT WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES 117.100.64.573.20.41.00 155.0( Total : 155.0( 249415 10/7/2021 074976 BEACON PLUMBING & MECHANICAL BLD2021-1339 REFUND:BUILDINGAPPLICANTAPI Refund:Building applicant applied for 001.000.257.620 52.0( Page: 7 Packet Pg. 81 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 249415 10/7/2021 074976 074976 BEACON PLUMBING & MECHANICA (Continued) 249416 10/7/2021 078650 BENNETT & BENNETT PLLC 9/22/2021 249417 10/7/2021 002258 BENS EVER READY 249418 10/7/2021 069226 BHC CONSULTANTS LLC 249419 10/7/2021 074307 BLUE STAR GAS 249420 10/7/2021 078674 BRINSCHWITZ, KATHARINA 249421 10/7/2021 018495 CALPORTLAND COMPANY Description/Account Total ; LAND ACQUISITION: ESTATE OF SF LAND ACQUISITION: ESTATE OF SF 126.000.64.594.76.61.00 Total 21201 INV 21201 - EDMONDS PD YEARLY SERVICE - 7 FIRE EXT. 001.000.41.521.22.48.00 5 - FIRE EXT. RECHARGE 001.000.41.521.22.48.00 10.4% Sales Tax 001.000.41.521.22.48.00 Total 0014685 WWTP: 8/21-9/24/21 PROF SERVIC 8/21-9/24/21 PROF SERVICES 423.000.76.535.80.41.00 Total 1272056 FLEET - AUTO PROPANE 600.00 GF FLEET - AUTO PROPANE 600.00 GF 511.000.77.548.68.34.12 1273184 FLEET - AUTO PROPANE 574.40 GF FLEET - AUTO PROPANE 574.40 GF 511.000.77.548.68.34.12 Total 2006225.009 REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Total 95203180 STREET - 5.5 SK 3/8 AEA STREET - 5.5 SK 3/8 AEA 125.000.68.542.61.31.00 7.4.a Page: 8 a� L 3 c �a Amoun N 0 52.0( 0 U d L 46,951.9, 46,951.9' m 82.0( m c 75.0E -a c �a 16.3< — 173.X �a a E 2,303.0( 2,303.0( o �a 0 L 1,305.9( a Q 1,240.8E ti 2,546.7E c 0 E 74.0E u 74.0( }; c a� E t U 558.6( Q Page: 8 Packet Pg. 82 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 249421 10/7/2021 018495 CALPORTLAND COMPANY (Continued) 249422 10/7/2021 073029 CANON FINANCIAL SERVICES 27409012 27409017 27409807 PO # Description/Account 10.1 % Sales Tax 125.000.68.542.61.31.00 Total ; CANON C5750 S/N 3AP07507 April/May/June/July- 001.000.22.518.10.45.00 April/May/June/July- 001.000.61.557.20.45.00 April/May/June/July- 001.000.21.513.10.45.00 10.4% Sales Tax 001.000.22.518.10.45.00 10.4% Sales Tax 001.000.61.557.20.45.00 10.4% Sales Tax 001.000.21.513.10.45.00 WWTP: MAY-AUG 2021 CONTRACT MAY-AUG 2021 CONTRACT CHG - C 423.000.76.535.80.45.00 10.4% Sales Tax 423.000.76.535.80.45.00 CANON C5750 S/N 3AP07507 Contract charge 8/2021 001.000.22.518.10.45.00 Contract charge 8/2021 001.000.61.557.20.45.00 Contract charge 8/2021 001.000.21.513.10.45.00 10.4% Sales Tax 001.000.22.518.10.45.00 10.4% Sales Tax 001.000.61.557.20.45.00 10.4% Sales Tax 7.4.a Page: 9 W L 3 c �a Amoun N 0 a m 56.4z u 615.0' •L N m 302.6� 302.6� a� 302.7f �a 31.4E o L 31.4E a E 31.4E 0 327.3E 0 L 34.0z a Q 75.6, N ti 0 75.6, 75.7( . R U 7.8 , W 7.8 m r U �a Q Page: 9 Packet Pg. 83 vchlist 10/07/2021 9:27:44AM Bank code : usbank Voucher Date Vendor 249422 10/7/2021 073029 CANON FINANCIAL SERVICES 249423 249424 10/7/2021 071816 CARLSON, JESSICA Voucher List City of Edmonds Invoice (Continued) 27409812 27409814 27409818 9730 ART CAMP 10/7/2021 003328 CASCADE SYMPHONY ORCHESTRA 1005 PO # Description/Account 001.000.21.513.10.45.00 WWTP: 9/2021 CONTRACT CHG - C WWTP: /2021 CONTRACT CHG - CC 423.000.76.535.80.45.00 10.4% Sales Tax 423.000.76.535.80.45.00 CANON C5750 S/N 3AP07507 contract charge 9/2021 001.000.22.518.10.45.00 contract charge 9/2021 001.000.61.557.20.45.00 contract charge 9/2021 001.000.21.513.10.45.00 10.4% Sales Tax 001.000.22.518.10.45.00 10.4% Sales Tax 001.000.61.557.20.45.00 10.4% Sales Tax 001.000.21.513.10.45.00 WWTP: 10/2021 CONTRACT CHG - 10/2021 CONTRACT CHG -COPIER 423.000.76.535.80.45.00 10.4% Sales Tax 423.000.76.535.80.45.00 Total 9730 ART CAMP INSTRUCTION 9730 ART CAMP INSTRUCTION 001.000.64.571.22.41.00 Total ERPF NONPROFIT SUPPORT GRAD ERPF NONPROFIT SUPPORT GRAD 142.000.39.518.63.41.00 7.4.a Page: 10 W L 3 c �a Amoun N 0 a aD 7.81 'D U d L_ 81.81 13 N 8.5- v 75.61 c a� 75.61 �a 75.7( p 0 7.8, a E 7.8, 1i 7.81 0 �a 0 L 81.8, a Q 8.5- 2,046.0( 0 0 851.4( . 851 A( u c W E 19,000.0( U Q Page: 10 Packet Pg. 84 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 249424 10/7/2021 003328 003328 CASCADE SYMPHONY ORCHESTR/ (Continued) 249425 10/7/2021 075892 CASCADIA ART MUSEUM Pledge 16 249426 249427 249428 249429 10/7/2021 069813 CDW GOVERNMENT INC K963374 L037774 L221647 10/7/2021 078205 CENTER FOR PUBLIC SAFETY MGMT 1902 10/7/2021 078651 CLEMENTS, RACHEL 10/7/2021 073135 COGENT COMMUNICATIONS INC 2006182.009 OCT-2021 Description/Account Total : ERPF NONPROFIT SUPPORT GRAD ERPF NONPROFIT SUPPORT GRAD 142.000.39.518.63.41.00 Total HP RECERTIFIED LJ PRO M283 PR HP Recertified LJ Pro M283 Print/sca 001.000.64.571.29.35.00 10.4% Sales Tax 001.000.64.571.29.35.00 VERBATIM NB OPTICAL MOUSE Verbatim NB Optical Mouse - Qty 5 512.000.31.518.88.31.00 10.4% Sales Tax 512.000.31.518.88.31.00 MS EA VISIO P2 GCC MS EA VISIO P2 GCC P/U - Qty 5 512.000.31.518.88.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 Total EXPENSE REIMBURSEMENT FOR Expense reimbursement for consultin 001.000.39.513.40.41.00 Total REFUND: CLASS CANCELLATION: I REFUND: CLASS CANCELLATION: 1 001.000.239.200 Total C/A CITYOFED00001 Oct-2021 Fiber Optics Internet 512.000.31.518.87.42.00 7.4.a Page: 11 W L 3 c �a Amoun y 0 19,000.0( as U d L_ 50,000.0( 50,000.0( m z v 313.4, m c 32.6( -a c �a 47.6( o �a a 4.9E E U 167.8E c 1i 17.4E o 583.8f a a Q N 3,283.9E ti 3,283.9E c E M 57.4( Z 57.4( W E t U 2 661.5� Q Page: 11 Packet Pg. 85 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds 7.4.a Page: 12 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 249429 10/7/2021 073135 073135 COGENT COMMUNICATIONS INC (Continued) Total : 661.55 249430 10/7/2021 077219 COLLARD, SNEED WOTS CONTRACT WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES 117.100.64.573.20.41.00 155.0( Total : 155.0( 249431 10/7/2021 062975 COLLISION CLINIC INC RO46090 UNIT 437 - REPAIR DOOR UNIT 437 - REPAIR DOOR 511.000.77.548.68.48.00 739.5( 10.4% Sales Tax 511.000.77.548.68.48.00 76.9" Total : 816.41 249432 10/7/2021 077085 CONNALLY, CONNIE WOTS CONTRACT WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES 117.100.64.573.20.41.00 155.0( Tota I : 155.0( 249433 10/7/2021 075648 COVICH-WILLIAMS CO INC 0342801-IN UNIT 121 - PARTS UNIT 121 - PARTS 511.000.77.548.68.31.10 23.3 , 10.4% Sales Tax 511.000.77.548.68.31.10 2.4' 0342802-IN UNIT 121 PARTS UNIT 121 PARTS 511.000.77.548.68.31.10 65.0z 10.4% Sales Tax 511.000.77.548.68.31.10 6.7, Total : 97.61 249434 10/7/2021 078685 COWAN, HOLLY 2006238.009 REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 178.0( Tota I : 178.0( 249435 10/7/2021 006200 DAILY JOURNAL OF COMMERCE 3371921 E22JA INVITATION TO BID Page: 12 Packet Pg. 86 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds 7.4.a Page: 13 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 249435 10/7/2021 006200 DAILY JOURNAL OF COMMERCE (Continued) E22JA INVITATION TO BID 421.000.74.594.34.41.00 455.8( Tota I : 455.8( 249436 10/7/2021 078181 DANY'S TOTAL CLEANING 1005 ERPF BUSINESS SUPPORT GRANT ERPF BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 9,200.0( Total : 9,200.0( 249437 10/7/2021 074444 DATAQUEST LLC 16211 BACKGROUND CHECKS - SEPTEM BACKGROUNDS-HR 001.000.22.518.10.41.00 250.0( DEVELOPMENT SVS OVERAGE 001.000.62.524.10.42.00 20.0( WWTP OVERAGE 423.000.76.535.80.41.00 74.0( Total : 344.0( 249438 10/7/2021 073823 DAVID EVANS & ASSOC INC 494670 E6GB SERVICES THRU 8/28/21 E6GB SERVICES THRU 8/28/21 423.000.75.594.35.41.00 1,018.5( Total : 1,018.5( 249439 10/7/2021 064917 DELONG, MARK A 2006226.009 REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 74.0( Total : 74.0( 249440 10/7/2021 064531 DINES, JEANNIE 21-4118 CITY COUNCIL MEETING MINUTES council meeting minutes 9/28 001.000.25.514.30.41.00 417.6( Total : 417.6( 249441 10/7/2021 078671 DOUNG, BOURY 2006221.009 REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 295.0( Page: 13 Packet Pg. 87 vchlist 10/07/2021 9:27:44AM Bank code : usbank Voucher Date Vendor 249441 10/7/2021 078671 078671 DOLING, BOURY 249442 10/7/2021 061384 DRIFTWOOD PLAYERS 249443 10/7/2021 078673 DVORKINA, NADEZHDA 249444 10/7/2021 007675 EDMONDS AUTO PARTS Voucher List City of Edmonds Invoice (Continued) 10072021 Driftwood P 2006224.009 00010120437 249445 10/7/2021 071969 EDMONDS CENTER FOR THE ARTS FARPA 249446 10/7/2021 076610 EDMONDS HERO HARDWARE 2266 2611 PO # Description/Account Total : ERPF NONPROFIT SUPPORT GRAD ERPF NONPROFIT SUPPORT GRAD 142.000.39.518.63.41.00 Total REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Total PM SUPPLIES: FIX -A -FLAT, OIL FILL PM SUPPLIES: FIX -A -FLAT, OIL FILL 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total ERPF NONPROFIT SUPPORT GRAD ERPF NONPROFIT SUPPORT GRAD 142.000.39.518.63.41.00 Total PM: PRUNERS, PRUNER HOLSTER PM: PRUNERS, PRUNER HOLSTER 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PUBLIC SAFETY - SUPPLIES/ ADHE PUBLIC SAFETY - SUPPLIES/ ADHE 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 PM: EAR PLUGS PM: EAR PLUGS 001.000.64.576.80.31.00 7.4.a Page: 14 aD L 3 c �a Amoun y 0 295.0( 0 U d L_ 50,000.0( 50,000.0( m z v 232.0( m 232.0( a0i c �a 48.7E o �a 5.0, a 53X E U 4- 0 50,000.0( > 50,000.0( o a a Q 94.5,1 cv ti 0 9.8' E 3.9� 0.4- (D E t U 12.9� Q Page: 14 Packet Pg. 88 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 249446 10/7/2021 076610 EDMONDS HERO HARDWARE (Continued) 249447 10/7/2021 038500 EDMONDS SENIOR CENTER 249448 10/7/2021 075200 EDUARDO ZALDIBAR PO # Description/Account 10.4% Sales Tax 001.000.64.576.80.31.00 2614 PUBLIC SAFETY - SUPPLIES PUBLIC SAFETY - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 Total : 2021-07 07/2021 RECREATION SERVICES C 07/2021 Recreation Services Contrac 001.000.39.569.10.41.00 2021-08 08/2021 RECREATION SERVICES C 08/2021 Recreation Services Contrac 001.000.39.569.10.41.00 2021-09 09/2021 RECREATION SERVICES C 09/2021 Recreation Services Contrac 001.000.39.569.10.41.00 Total 65947 249449 10/7/2021 008812 ELECTRONIC BUSINESS MACHINES AR198007 AR201307 INTERPRETER XZ0244517 INTERPRETER XZ0244517 001.000.23.512.50.41.01 Total ENG COPIER JULY 2021 ENG COPIER JULY 2021 001.000.67.518.21.45.00 10.4% Sales Tax 001.000.67.518.21.45.00 CUST# MK5533 C57501 3AP07496 C Meter charges 08/16/21 - 09/15/21 BE 001.000.31.514.23.48.00 Meter charges 08/16/21 - 09/15/21 C( 001.000.31.514.23.48.00 7.4.a Page: 15 a� L 3 c (a Amoun N 0 a m 1.3E u L_ 24.5, Y m t 2.5E U 150.2E m c 4,167.0( 0 4,167.0( a E 4,166.0( U 12,500.0( IS Ta 0 L a 100.0( Q 100.0( " N 0 0 132.9< E c 29.9E z U 24.0E Q Page: 15 Packet Pg. 89 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 249449 10/7/2021 008812 ELECTRONIC BUSINESS MACHINES (Continued) 249450 10/7/2021 009350 EVERETT DAILY HERALD 249451 10/7/2021 076751 FALK, NICHOLAS 249452 10/7/2021 078073 FALLS, KATHLEEN 249453 10/7/2021 078686 FAST, ALISON 249454 10/7/2021 078670 FERRIS, DEAN AR201530 EDH 939081 EDH937482 EDH938590 Falk, Nicholas WOTS CONTRACT 2006239.009 2006220.009 PO # Description/Account 10.4% Sales Tax 001.000.31.514.23.48.00 ACCT#MK5648 CONTRACT 2600-02 Maintenance 09/21/21 - 10/20/21 Car 512.000.31.518.88.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 Total LEGAL DESCP: CITY APPL - PLN20 Legal Descp: City Appl - PLN2021-0( 001.000.62.558.60.41.40 ECDC CODE HIRING ECDC code hring 001.000.25.514.30.41.40 E22JA INVITATION TO BID E22JA INVITATION TO BID 421.000.74.594.34.41.00 Total SNO COUNTY RECORDS OFFICE C Sno County Records office on 9/13 at 001.000.62.524.10.43.00 Total WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES 117.100.64.573.20.41.00 Total REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOI' 001.000.239.200 Total REFUND: ACTIVITY CANCELLATIOP 7.4.a Page: 16 Page: 16 Packet Pg. 90 vchlist 10/07/2021 9:27:44AM Bank code : usbank Voucher Date Vendor 249454 10/7/2021 078670 FERRIS, DEAN 249455 10/7/2021 078363 FSB ASSOCIATES LLC 249456 10/7/2021 078654 GARRETT, RACHAEL Voucher List City of Edmonds Invoice (Continued) WOTS CONTRACT g1111.1E1+'1 111.11 249457 10/7/2021 063137 GOODYEAR AUTO SERVICE CENTER 163697 163701 164159 164364 PO # Description/Account REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Total WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES 117.100.64.573.20.41.00 Total REFUND: CLASS CANCELLATION: I REFUND: CLASS CANCELLATION: 1 001.000.239.200 Total UNIT 70 & 283 - TIRES UNIT 70 & 283 - TIRES 511.000.77.548.68.34.30 WA STATE TIRE FEE 511.000.77.548.68.34.30 10.5% Sales Tax 511.000.77.548.68.34.30 FLEET - TIRE DISPOSAL FLEET - TIRE DISPOSAL 511.000.77.548.68.34.30 10.5% Sales Tax 511.000.77.548.68.34.30 FLEET - TIRES FLEET - TIRES 511.000.77.548.68.34.30 WA STATE TIRE FEE 511.000.77.548.68.34.30 10.5% Sales Tax 511.000.77.548.68.34.30 FLEET - TIRE DISPOSAL FLEET - TIRE DISPOSAL 7.4.a Page: 17 a� L 3 c �a Amoun N 0 a m 400.0( u 400.0( .` N m 155.0( 155.0( m c as 45.0( 45.0( — 0 L �a a 1,024.8( .E �a U 8.0( o 7a 107.6( o CL a 59.5( Q N 6.2E ti 0 0 1,234.0E E 9.0( U c 129.5E E t U �a Q Page: 17 Packet Pg. 91 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 249457 10/7/2021 063137 GOODYEAR AUTO SERVICE CENTER (Continued) 249458 10/7/2021 078658 GRIFFIN, EMILY 249459 10/7/2021 078689 GUAN, YIAN 249460 10/7/2021 012560 HACH COMPANY 249461 10/7/2021 078663 HALSTAD, INDRI 249462 10/7/2021 078656 HAMM, GRETCHEN 249463 10/7/2021 078661 HAWKINS, DANIEL PO # Description/Account 511.000.77.548.68.34.30 10.5% Sales Tax 511.000.77.548.68.34.30 Total : 2006193.009 REFUND: CLASS CANCELLATION: I REFUND: CLASS CANCELLATION: 1 001.000.239.200 Total 2006245.009 REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Total 12649655 WATER QUALITY - SUPPLIES WATER QUALITY - SUPPLIES 421.000.74.534.80.31.00 Freight 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 Total 2006201.009 REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Tota I : 2006189.009 REFUND: CLASS CANCELLATION: I REFUND: CLASS CANCELLATION: 1 001.000.239.200 Tota I : 2006196.009 REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 7.4.a Page: 18 Page: 18 Packet Pg. 92 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 249463 10/7/2021 078661 HAWKINS, DANIEL (Continued) 249464 10/7/2021 076047 HEDREEN, ANN WOTS CONTRACT 249465 10/7/2021 078411 HERITAGE BANK EOJA Ret. No. 2 249466 10/7/2021 078692 HERMIZ PUBLISHING INC WOTS CONTRACT 249467 10/7/2021 078714 HILLMAN, LINDA B 10072021 Hillman 249468 10/7/2021 067862 HOME DEPOT CREDIT SERVICES PO # Description/Account 001.000.239.200 Total WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES 117.100.64.573.20.41.00 Total EOJA RETAINAGE NO.2 THRU 8/5/2 EOJA RETAINAGE NO.2 THRU 8/5/2 421.000.74.594.34.65.10 Total WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES 117.100.64.573.20.41.00 Total ERPF BUSINESS SUPPORT GRANT ERPF BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 Total 1012519 PM SUPPLIES: TARP PM SUPPLIES: TARP 001.000.64.576.80.31.00 10.3% Sales Tax 001.000.64.576.80.31.00 14023 PM SUPPLIES: CORDS, STAKE PM SUPPLIES: CORDS, STAKE 001.000.64.576.80.31.00 10.3% Sales Tax 001.000.64.576.80.31.00 1522528 PM SUPPLIES: CUT-OFF DISCS PM SUPPLIES: CUT-OFF DISCS 001.000.64.576.80.31.00 7.4.a Page: 19 aD L 3 c �a Amoun y 0 a aD 695.0( -0 695.0E m L_ T3 N 155.0( 155.0( m c d 37,694.4( M 37,694.4( 0 L �a 425.0( a 425.0( E U 4- 0 4,800.0( > 4,800.0( o a 0- Q 131.0( N ti 0 13.4� c E 111.7E u 11.5" (D E t U M 27.8E Q Page: 19 Packet Pg. 93 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds 7.4.a Page: 20 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 249468 10/7/2021 067862 HOME DEPOT CREDIT SERVICES (Continued) 0 m 10.3% Sales Tax 001.000.64.576.80.31.00 2.81 U 1623042 PM SUPPLIES: STUMP OUT L PM SUPPLIES: STUMP OUT 001.000.64.576.80.31.00 14.6z Y 10.3% Sales Tax 001.000.64.576.80.31.00 t 1.5" v 2512658 PM SUPPLIES: WEATHERSTRIPPIN PM SUPPLIES: WEATHERSTRIPPIN 001.000.64.576.80.31.00 141.5z 10.3% Sales Tax 001.000.64.576.80.31.00 14.5E 3090146 PM SUPPLIES: SPRINKLER HEADS 0 PM SUPPLIES: SPRINKLER HEADS 001.000.64.576.80.31.00 95.8, a 10.3% Sales Tax E 001.000.64.576.80.31.00 9.8, .i 5512114 PM SUPPLIES: PVC CAPS, TAPE PM SUPPLIES: PVC CAPS, TAPE 0 001.000.64.576.80.31.00 9.4' > 10.3% Sales Tax 0- 001.000.64.576.80.31.00 0.9 1 a 6020192 PM SUPPLIES: AIR MOVER, RESPII Q PM SUPPLIES: AIR MOVER, RESPII 001.000.64.576.80.31.00 245.7� 10.3% Sales Tax c 001.000.64.576.80.31.00 25.3, 8014281 PM SUPPLIES: NETTING, SEALANT PM SUPPLIES: NETTING, SEALANT E 001.000.64.576.80.31.00 323.7, U 10.3% Sales Tax +: 001.000.64.576.80.31.00 c 33.3z w 8614596 PM SUPPLIES: DUST PANS, TOOL E E t PM SUPPLIES: DUST PANS, TOOL E U �a Q Page: 20 Packet Pg. 94 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds 7.4.a Page: 21 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 249468 10/7/2021 067862 HOME DEPOT CREDIT SERVICES (Continued) 001.000.64.576.80.31.00 86.9( 10.3% Sales Tax 001.000.64.576.80.31.00 8.91 9015497 PM SUPPLIES: GAP FILLER, PIPE F PM SUPPLIES: GAP FILLER, PIPE F 001.000.64.576.80.31.00 130.0E 10.3% Sales Tax 001.000.64.576.80.31.00 13.4( Total : 1,454.X 249469 10/7/2021 067862 HOME DEPOT CREDIT SERVICES 1524608 MEADOWDALE CLUB HOUSE - SUF MEADOWDALE CLUB HOUSE - SUF 001.000.66.518.30.31.00 40.0< 10.3% Sales Tax 001.000.66.518.30.31.00 4.1 , Total : 44.1 E 249470 10/7/2021 078687 HUGHES, SUSAN 2006240.009 REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 90.0( Tota I : 90.0( 249471 10/7/2021 073548 INDOFF INCORPORATED 3508354 INDOFF OFFICE SUPPLIES INDOFF OFFICE SUPPLIES 001.000.23.512.50.31.00 346.7( 10.4% Sales Tax 001.000.23.512.50.31.00 36.0E Total: 382.7° 249472 10/7/2021 078669 INTERVIEW NOW INC 1651 INV 1651 - EDMONDS PD INTERVIEW NOW ACCT W/ 12MO S 001.000.41.521.40.41.40 4,550.0( Total : 4,550.0( 249473 10/7/2021 072627 INTRADO LIFE & SAFETY INC 7014068 MONTHLY 911 DATABASE MAINT Page: 21 Packet Pg. 95 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 249473 10/7/2021 072627 INTRADO LIFE & SAFETY INC (Continued) 249474 10/7/2021 015270 JCI JONES CHEMICALS INC 868103 249475 10/7/2021 078712 JIRSA, LEAH 10072021 Jirsa LMT 249476 10/7/2021 078508 KIDWELL, KATHERINE 2006237.009 249477 10/7/2021 076702 KONE CONSULTING LLC 1442 249478 10/7/2021 017050 KW ICK'N KLEEN CAR WASH 09182021-01 09182021-02 PO # Description/Account Monthly 911 database maint 512.000.31.518.88.48.00 Total : WWTP: PO 474 9/24/21 SODIUM HY PO 474 9/24/21 SODIUM HYPOCHL( 423.000.76.535.80.31.53 WA Hazadous Substance Tax 423.000.76.535.80.31.53 10.4% Sales Tax 423.000.76.535.80.31.53 Total ERPF BUSINESS SUPPORT GRANT ERPF BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 Total REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Total HOMELESSNESS STUDY UPDATE: HOMELESSNESS STUDY UPDATE: 001.000.63.557.20.41.00 Total INV 09182021-01 AUG 2021 - EDMO AUG 2021 CAR WASH CHARGES 001.000.41.521.22.48.00 AUGUST 2021 CAR WASH CHARGE AUGUST 2021 CAR WASH CHARGE 511.000.77.548.68.49.00 Total 7.4.a Page: 22 a� L 3 c �a Amoun N 0 a m 200.0( u 200.0( .L N m 4,172.9E 29.2 - a� 433.9E 4,636.1( 0 �a a 5,000.0( 5,000.0( •� 0 �a 89.0( o 89.0( a a Q N 8,519.8E ti 8,519.85 c E 101.4E U c aD 10.1, E 111.5d UM Q Page: 22 Packet Pg. 96 vchlist 10/07/2021 9:27:44AM Bank code : usbank Voucher Date Vendor 249479 10/7/2021 078471 LEMM, KEVIN 249480 10/7/2021 075312 LEOS, SHIRIN YIM 249481 10/7/2021 078693 LISA SEE 249482 10/7/2021 074848 LONG BAY ENTERPRISES INC 249483 10/7/2021 078688 MABE, VICTORIA 249484 10/7/2021 074093 MARGO, HEATHER 249485 10/7/2021 078715 MARINER ELECTRIC Voucher List City of Edmonds Invoice 10035 TAEKWON-DO WOTS CONTRACT WOTS CONTRACT 2021-1067 2006241.009 2006244.009 10072021 Mariner Ele 249486 10/7/2021 078713 MASTERCLASS AUDIO VIDEO LLC 10042021 MasterClass PO # Description/Account 10035 TAEKWON-DO INSTRUCTIOI` 10035 TAEKWON-DO INSTRUCTIOI` 001.000.64.571.27.41.00 Total WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES 117.100.64.573.20.41.00 Total WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES 117.100.64.573.20.41.00 Total REAL ESTATE/LAND ACQUISITION i REAL ESTATE/LAND ACQUISITION i 126.000.64.594.76.41.00 Total REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Total REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Total ERPF BUSINESS SUPPORT GRANT ERPF BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 Total ERPF BUSINESS SUPPORT GRANT ERPF BUSINESS SUPPORT GRANT 7.4.a Page: 23 a� L 3 c �a Amoun N 0 a m 523.2( u 523.2( .L N m 155.0( 155.0( m c a� 3,200.0( 3,200.0( o 0 �a a 5,703.7E .E 5,703.7° 0 �a 104.0( o 104.0( a Q N 144.0( c 144.0( E 2 U 10,000.0( 10,000.0( y E t U �a Q Page: 23 Packet Pg. 97 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account 249486 10/7/2021 078713 MASTERCLASS AUDIO VIDEO LLC (Continued) 142.000.39.518.63.41.00 Total: 249487 10/7/2021 078675 MILLER, CAROLYN 2006227.009 REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Total 249488 10/7/2021 020900 MILLERS EQUIP & RENT ALL INC 355838B PM: GRASS BLADE, BRUSH KNIFE PM: GRASS BLADE, BRUSH KNIFE 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 357684 PM: POLYCUT BASE, SHOULDER S PM: POLYCUT BASE, SHOULDER S 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 358570 PM: ROTARY NOZZLE PM: ROTARY NOZZLE 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total 249489 10/7/2021 020900 MILLERS EQUIP & RENT ALL INC 360012 ROADWAY - GARDEN SPRAYER ROADWAY - GARDEN SPRAYER 111.000.68.542.31.31.00 10.4% Sales Tax 111.000.68.542.31.31.00 Total 249490 10/7/2021 020900 MILLERS EQUIP & RENT ALL INC 360065 STREET - AUTOCUT TRIMMER HEA STREET - AUTOCUT TRIMMER HEA 111.000.68.542.71.31.00 7.4.a Page: 24 a� L 3 c �a Amoun y 0 a aD 10,000.0( 'D 10,000.0( m L_ 13 N 170.0( 170.0( m c 135.9E c �a 14.1� — 0 �a a 58.3E 6.01 0 �a 30.0( o L a 3.1, Q 247.65 " N 0 0 21.9E E 2.21 'R 24.2F c a� E t 83.8E Q Page: 24 Packet Pg. 98 vchlist 10/07/2021 9:27:44AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 249490 10/7/2021 020900 MILLERS EQUIP & RENT ALL INC (Continued) 10.4% Sales Tax 111.000.68.542.71.31.00 Tota I : 249491 10/7/2021 078676 MOONEY, LINDA 2006228.009 REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Total 249492 10/7/2021 069923 MOTION INDUSTRIES INC WA33-860058 WWTP: PO 662 ELECTRIC MOTOR PO 662 ELECTRIC MOTOR 423.000.76.535.80.35.00 Freight 423.000.76.535.80.35.00 10.4% Sales Tax 423.000.76.535.80.35.00 Total 249493 10/7/2021 072746 MURRAYSMITH INC 20-2775.01-5 E21 GA SERVICES THRU 8/31/21 E21 GA SERVICES THRU 8/31/21 423.000.75.594.35.41.00 20-2967.00-9 EOJB SERVICES THRU 8/31/21 EOJB SERVICES THRU 8/31/21 421.000.74.594.34.41.00 Total 249494 10/7/2021 064570 NATIONAL SAFETY INC 0629648-IN WWTP: PO 663 SENSOR VENTIS PO 663 SENSOR VENTISPO 663 SE 423.000.76.535.80.35.00 10.4% Sales Tax 423.000.76.535.80.35.00 Total 249495 10/7/2021 070855 NAVIA BENEFIT SOLUTIONS 10381492 SEPTEMBER GOCOMMUTER FEES GONAVIA COMMUTER FEES 7.4.a Page: 25 Page: 25 Packet Pg. 99 vchlist 10/07/2021 9:27:44AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 249495 10/7/2021 070855 NAVIA BENEFIT SOLUTIONS (Continued) 001.000.22.518.10.41.00 10381493 SEPTEMBER FSA FSA FEES 001.000.22.518.10.41.00 249496 10/7/2021 078367 NERI, KRISTEN H WOTS CONTRACT 249497 10/7/2021 077137 NIEMANN, MICHAEL E WOTS CONTRACT 249498 10/7/2021 024960 NORTH COAST ELECTRIC COMPANY S011217120.001 249499 10/7/2021 078672 NORTH, JEANETTE 2006222.009 249500 10/7/2021 078368 OCHSNER, REGINA LYNN WOTS CONTRACT 249501 10/7/2021 065746 OFF OF MINORITY WOMEN BUS ENT 30313907 Total : WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES 117.100.64.573.20.41.00 Total WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES 117.100.64.573.20.41.00 Total WWTP: PO 670 POWERFLEX 75 PO 670 POWERFLEX 75 423.000.76.535.80.35.00 10.4% Sales Tax 423.000.76.535.80.35.00 Total REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Total WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES 117.100.64.573.20.41.00 Total LOCAL OMWBE FEE 7/01/21 - 6/30/, Local OMWBE Fee 7/01/21 - 6/30/23 001.000.39.513.10.49.00 7.4.a Page: 26 aD L 3 c �a Amoun y 0 a aD 25.0( 'D r U d 195.0E 220.01 m 155.0( c 155.0( c �a 155.0( o 155.0( ca a E U 13,852.6E c 1,440.6E > 15,293.3: a a Q 84.0( ti 84.0( c 0 E 425.0( 425.0( }; c aD E t U 250.0( Q Page: 26 Packet Pg. 100 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 249501 10/7/2021 065746 065746 OFF OF MINORITY WOMEN BUS EN (Continued) 249502 10/7/2021 026015 OLYMPIC BALLET THEATRE 0224 OBT GRANT 249503 10/7/2021 078664 PARK, JENNY 2006205.009 249504 10/7/2021 078681 PERKINS, KATHY 2006233.009 249505 10/7/2021 074793 PETDATA INC 10067 249506 10/7/2021 008400 PETTY CASH ADMIN PC 10/21 Description/Account Total : ERPF NONPROFIT SUPPORT GRAD ERPF NONPROFIT SUPPORT GRAD 142.000.39.518.63.41.00 2021 GRANT PROGRAM 2021 GRANT PROGRAM 117.100.64.573.20.41.00 Total REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Total REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Total INV 10067 - SEPT 2021 - EDMONDS 32 - 1 YR PET LICENSES 001.000.41.521.70.41.00 3 REPLACEMENT TAGS 001.000.41.521.70.41.00 1 LATE FEE COLLECTED 001.000.41.521.70.41.00 Total POLICE ADMIN PETTY CASH - 3RD TRIGGERS FOR SWAT RIFLES 001.000.41.521.26.31.00 TOYS FOR COMMUNITY OUTREAC 001.000.41.521.10.31.00 PIZZA -DETECTIVES -ARSON 21-219 001.000.41.521.21.31.00 7.4.a Page: 27 a� L 3 c �a Amoun y 0 250.0( 0 U d L_ 45,000.0( N m 7,000.0( 52,000.0( m c d 75.0( 75.0( — 0 L �a a 74.0( E 74.0( fd U 4- 0 7a 134.4( o a a 12.6( Q 2.5( ti 149.5( c 0 E 17.6E 22.0E (D E t 24.0E u Q Page: 27 Packet Pg. 101 vchlist 10/07/2021 9:27:44AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 249506 10/7/2021 008400 PETTY CASH (Continued) 249507 10/7/2021 071783 PIGSKIN UNIFORMS 2021-27 2021-29 249508 10/7/2021 078364 PILLOW FORT LLC WOTS CONTRACT 249509 10/7/2021 028860 PLATT ELECTRIC SUPPLY 21354507 2C12694 249510 10/7/2021 078677 PORTER, ROSEY 2006229.009 PO # Description/Account PANTS FOR WOMAN IN CRISIS 001.000.39.565.40.41.00 Total INV 2021-27 - EDMONDS PD - JAME JUMPSUIT W/ ALTERATIONS 001.000.41.521.22.24.00 8.6% Sales Tax 001.000.41.521.22.24.00 INV 2021-29 - EDMONDS PD - SAU� PIGSKIN JUMPUIT W/ALTERATION; 001.000.41.521.22.24.00 8.6% Sales Tax 001.000.41.521.22.24.00 Total WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES 117.100.64.573.20.41.00 Total WWTP: PO 664 BATTERIES, GLASS PO 664 BATTERIES, GLASS CLOTF 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 WWTP: PO 675 CONNECTORS, ELI PO 675 CONNECTORS, ELECTRIC 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 7.4.a Page: 28 a� L 3 c �a Amoun N 0 a m 16.5,1 u 80.3f .` N m 565.0( 48.5� 590.0( 0 50.7z 1,254.1 a E U 155.0( c 155.0( 0 0 a a 191.2 Q N 19.8� ti 0 0 335.4� E 34.8� 581.5� c aD E t U �a Q Page: 28 Packet Pg. 102 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 249510 10/7/2021 078677 PORTER, ROSEY (Continued) 001.000.239.200 Tota I : 249511 10/7/2021 068697 PUBLIC SAFETY TESTING INC 2021-530 PLACEMENT FEE PLACEMENT FEE AND BACKGROU 001.000.22.521.10.41.00 Total 249512 10/7/2021 070955 R&R STAR TOWING 156180 INV 156180 - CS 21-23134 - EDMON TOW BLUE SUBARU - CS 21-23134 001.000.41.521.22.41.00 10.5% Sales Tax 001.000.41.521.22.41.00 Total 249513 10/7/2021 062657 REGIONAL DISPOSAL COMPANY 0000055132 STORM - STREET SWEEPINGS STORM - STREET SWEEPINGS 422.000.72.531.10.49.00 Tota I : 249514 10/7/2021 078652 RINEHIMER, LESLIE 2006183.009 REFUND: CLASS CANCELLATION: I REFUND: CLASS CANCELLATION: 1 001.000.239.200 Tota I : 249515 10/7/2021 078682 ROGERS, PATTY 2006234.009 REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Total 249516 10/7/2021 078150 ROGUE LLC BID/Ed! 07012021 BID/ED! REIMBURSEMENT FOR LO BID/ED! REIMBURSEMENT FOR LO 140.000.61.558.70.49.00 Tota I : 249517 10/7/2021 078655 ROSE, JENNIFER 2006187.009 REFUND: CLASS CANCELLATION: I 7.4.a Page: 29 aD L 3 c �a Amoun y 0 a aD 85.0( -0 85.0( m L_ T3 N 9,629.7( 9,629.7( m c d 184.0( c �a 19.3, — 201% �a a E 465.9� 465.95 0 �a 0 L 50.0( a 50.0( Q N 0 74.0( 74.0( 2 U 208.8( y 208.8( E t U �a Q Page: 29 Packet Pg. 103 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds 7.4.a Page: 30 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 249517 10/7/2021 078655 ROSE, JENNIFER (Continued) REFUND: CLASS CANCELLATION: 1 001.000.239.200 51.6( Total: 51.6( 249518 10/7/2021 067802 SAN DIEGO POLICE EQUIP CO 648940 INV 648940 - ACCT 1733 - EDMOND 12 GA SLUG AMMUNITION 001.000.41.521.40.31.00 690.0( 10.4% Sales Tax 001.000.41.521.40.31.00 71.7E Total: 761.7E 249519 10/7/2021 078678 SCOTT, RONNA 2006230.009 REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 85.0( Total : 85.0( 249520 10/7/2021 078668 SCULPTORS WORKSHOP 10072021 Sculptors W ERPF NONPROFIT SUPPORT GRAD ERPF NONPROFIT SUPPORT GRAD 142.000.39.518.63.41.00 8,000.0( Total: 8,000.0( 249521 10/7/2021 066918 SEDOR, NORMAN 50 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.29.00 5,700.0( Total: 5,700.0( 249522 10/7/2021 078679 SEWELL, RON 2006231.009 REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 74.0( Total : 74.0( 249523 10/7/2021 078659 SHARP, TANYA 2006194.009 REFUND: CLASS CANCELLATION: I REFUND: CLASS CANCELLATION: 1 001.000.239.200 171.6( Total: 171.6( Page: 30 Packet Pg. 104 7.4.a vchlist Voucher List Page: 31 10/07/2021 9:27:44AM City of Edmonds a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 249524 10/7/2021 071725 SKAGIT HORTICULTURE LLC INV00039301 FLOWER PROGRAM: PLANTS 0 m FLOWER PROGRAM: PLANTS 125.000.64.576.80.31.00 931.9- u 10.4% Sales Tax L 125.000.64.576.80.31.00 96.9, INV00039830 FLOWER PROGRAM: PLANTS Y FLOWER PROGRAM: PLANTS 125.000.64.576.80.31.00 1,240.7E v 10.4% Sales Tax 125.000.64.576.80.31.00 129.0z c INV00039831 FLOWER PROGRAM: PLANTS FLOWER PROGRAM: PLANTS 125.000.64.576.80.31.00 440.1 z 10.4% Sales Tax o 125.000.64.576.80.31.00 45.7, `>+ Total: 2,884.5' m E 249525 10/7/2021 066754 SNO CO PUBLIC WORKS 1000569591 E4FD LAKE BALLINGER WATER MC E4FD LAKE BALLINGER WATER MC U 422.000.72.531.90.41.20 2,957.0E o Total : 2,957.0( Ii 0 249526 10/7/2021 037375 SNO CO PUD NO 1 200124873 TRAFFIC LIGHT 9933 100TH AVE W a TRAFFIC LIGHT 9933 100TH AVE W Q 111.000.68.542.64.47.00 36.5' v 200274959 TRAFFIC LIGHT 23602 76TH AVE W TRAFFIC LIGHT 23602 76TH AVE W c 111.000.68.542.64.47.00 14.3" o 200422418 FRANCES ANDERSON CENTER 70( N FRANCES ANDERSON CENTER 70( E 001.000.66.518.30.47.00 778.3E 2 200493146 MAPLEWOOD PARK IRRIGATION M U MAPLEWOOD PARK IRRIGATION M c 001.000.64.576.80.47.00 a� 15.4E E 200748606 TRAFFIC LIGHT 9730 220TH ST SW TRAFFIC LIGHT 9730 220TH ST SW 2 Q Page: 31 Packet Pg. 105 vchlist 10/07/2021 9:27:44AM Bank code : usbank Voucher Date Vendor 249526 10/7/2021 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 111.000.68.542.64.47.00 200943348 TRAFFIC LIGHT 23202 EDMONDS V TRAFFIC LIGHT 23202 EDMONDS V 111.000.68.542.64.47.00 201192226 TRAFFIC LIGHT 20408 76TH AVE W TRAFFIC LIGHT 20408 76TH AVE W 111.000.68.542.64.47.00 201563434 TRAFFIC LIGHT 660 EDMONDS WA TRAFFIC LIGHT 660 EDMONDS WA 111.000.68.542.64.47.00 201582152 TRAFFIC LIGHT 19600 80TH AVE W TRAFFIC LIGHT 19600 80TH AVE W 111.000.68.542.63.47.00 201610276 OVERHEAD STREET LIGHTING AT i OVERHEAD STREET LIGHTING AT 130.000.64.536.50.47.00 201611951 TRAFFIC LIGHT 20801 76TH AVE W TRAFFIC LIGHT 20801 76TH AVE W 111.000.68.542.63.47.00 201656907 DECORATIVE LIGHTING 413 MAIN! DECORATIVE LIGHTING 413 MAIN! 111.000.68.542.63.47.00 201703758 PEDEST CAUTION LIGHT 23190 10( PEDEST CAUTION LIGHT 23190 10( 111.000.68.542.64.47.00 201907862 TRAFFIC LIGHT 7133 212TH ST SW TRAFFIC LIGHT 7133 212TH ST SW 111.000.68.542.63.47.00 202077194 FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 202087870 LIFT STATION #6 100 PINE ST / MEl LIFT STATION #6 100 PINE ST / MEl 423.000.75.535.80.47.10 202289096 TRAFFIC LIGHT 22400 HWY 99 / ME 7.4.a Page: 32 aD L 3 c �a Amoun y 0 a m 15.4,1 'D U d 30.3< N m 15.7E U m c 32.2E M' c �a 37.8, p 0 �a a 8.5E E U 45 29.31 0 �a 0 L 96.6z a Q 32.4, N 0 _o 28.0' E 2 U 549.8 , c a� E 156.3f Q Page: 32 Packet Pg. 106 7.4.a vchlist Voucher List Page: 33 10/07/2021 9:27:44AM City of Edmonds a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun y 249526 10/7/2021 037375 SNO CO PUD NO 1 (Continued) 0 m TRAFFIC LIGHT 22400 HWY 99 / ME 111.000.68.542.64.47.00 46.6£ u 202289120 TRAFFIC LIGHT 23801 HWY 99 / ME L TRAFFIC LIGHT 23801 HWY 99 / ME 111.000.68.542.64.47.00 57.9E 202421582 LOG CABIN & DECORATIVE LIGHTI LOG CABIN & DECORATIVE LIGHTI 001.000.66.518.30.47.00 36.5E 202579520 WWTP: 9/1-9/30/21 ENERGY MGMT 9/1-9/30/21 ENERGY MANAGEMEN 423.000.76.535.80.47.61 9.4£ 204292213 CHARGE STATION #1 552 MAIN ST CHARGE STATION #1 552 MAIN ST o 111.000.68.542.64.47.00 129.5E 220547582 TRAFFIC LIGHT SR104 @ 95TH AVE a TRAFFIC LIGHT SR104 @ 95TH AVE E 111.000.68.542.63.47.00 37.6- 1i 220792758 TRAFFIC LIGHT 22730 HWY 99 - ME TRAFFIC LIGHT 22730 HWY 99 - ME o 111.000.68.542.64.47.00 73.2E > 222704264 WWTP:8/27-9/27/21 FLOWMETER o 8/27-9/27/21 FLOW METER 23219 a a 423.000.76.535.80.47.62 18.3, Q Total: 2,287.1 , N 249527 10/7/2021 076433 SNOHOMISH COUNTY 911 3968 OCT-2021 COMMUNICATION DISPA c OCT-2021 COMMUNICATION DISPA o 001.000.39.528.00.41.50 70,384.0£ OCT-2021 COMMUNICATION DISPA E 421.000.74.534.80.41.50 1,852.2' 2 OCT-2021 COMMUNICATION DISPA 423.000.75.535.80.41.50 1,852.2- y Total: 74,088.5( E t 249528 10/7/2021 038300 SOUND DISPOSAL CO 103583 CIVIC CENTER 250 5TH AVE N U Q Page: 33 Packet Pg. 107 vchlist 10/07/2021 9:27:44AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 249528 10/7/2021 038300 SOUND DISPOSAL CO (Continued) 103585 103586 103588 201159 249529 10/7/2021 078680 SPITZ, BRUCE 2006232.009 249530 10/7/2021 078653 STAPPENBECK, LAURENE 2006184.009 249531 10/7/2021 078683 STOREY, CHRIS 2006235.009 249532 10/7/2021 078684 SUELZLE, CHRISTY 2006236.009 PO # Description/Account CIVIC CENTER 250 5TH AVE N 001.000.66.518.30.47.00 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 SNO-ISLE LIBRARY 650 MAIN ST SNO-ISLE LIBRARY 650 MAIN ST 001.000.66.518.30.47.00 CITY HALL 121 5TH AVE N CITY HALL 121 5TH AVE N 001.000.66.518.30.47.00 WWTP: 9/21 GARBAGE & TAXES A( 9/21 GARBAGE & TAXES ACCT. 20 423.000.76.535.80.47.65 Total REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Total REFUND: CLASS CANCELLATION: I REFUND: CLASS CANCELLATION: 1 001.000.239.200 Total REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Total REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Total 7.4.a Page: 34 a� L 3 c �a Amoun N 0 a m 626.0( u 669.5z Y m t 605.1 f m c a� 459.8� �a 0 147.4, `>, 2,508.W a E U 85.0( IS 85.0( 0 0 a a Q 50.0( N ti 0 0 85.0( E 85.0( 'M c a� 74.0( t 74.0( L) Q Page: 34 Packet Pg. 108 vchlist 10/07/2021 9:27:44AM Bank code : usbank Voucher Date Vendor 249533 10/7/2021 074506 SUNBELT RENTALS 249534 10/7/2021 076324 SUPERION LLC 249535 10/7/2021 078657 TARVER, JULIDTA 249536 10/7/2021 078690 TAYLOR, LILLIAN 249537 10/7/2021 066056 THE SEATTLE TIMES 249538 10/7/2021 078691 VANDERPOOL, ASHLEIGH Voucher List City of Edmonds Invoice PO # Description/Account 117580673-0001 PM: SCISSORLIFT RENTAL: YOST F PM: SCISSORLIFT RENTAL: YOST F 001.000.64.576.80.45.00 10.4% Sales Tax 001.000.64.576.80.45.00 Total 330957 SUPERION FUSION ANNUAL MAINI Superion Fusion Annual Maintenance 512.000.31.518.88.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 331262 TRAKIT ANNUAL MAINTENANCE FE Trakit Annual Maintenance Fee - 512.000.31.518.88.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 Total 2006192.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 Total 2006246.009 REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 Total 10912 CREATIVE DISTRICT DIGITALADVE CREATIVE DISTRICT DIGITAL ADVE 001.000.61.558.70.41.40 Total 2006247.009 REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 7.4.a Page: 35 a� L 3 c �a Amoun N 0 a m 435.5z u L 45.3( 480.8' m v 3,417.7E a� 355.4z �a 0 41,718.6" �a a 4,338.7E 49,830.5E 0 �a 1,517.5( p 1,517.5( a Q N 104.0( ti 104.0( c E 3,200.0( 3,200.0( aD E t U �a Q Page: 35 Packet Pg. 109 vchlist 10/07/2021 9:27:44AM Bank code : usbank Voucher Date Vendor 249538 10/7/2021 078691 VANDERPOOL, ASHLEIGH 249539 10/7/2021 067865 VERIZON WIRELESS Voucher List City of Edmonds Invoice (Continued) 9889160241 249540 10/7/2021 071424 WASHINGTON ENERGY SERVICES BLD2021-1038 249541 10/7/2021 078314 WASTE MGMT DISPOSAL SVC OF OR 0057724-2588-9 249542 10/7/2021 078665 WATKINS, CHRISTOPHER 2006206.009 PO # Description/Account 001.000.239.200 Total : C/A 772540262-00001 Cradlepoint 1 - IT 512.000.31.518.88.42.00 Trimble 2 - Engineering Storm 421.000.74.534.80.49.20 Trimble 2 - Engineering Storm 422.000.72.531.90.49.20 Trimble 2 - Engineering Storm 423.000.75.535.80.49.20 Trimble 1 - Storm 422.000.72.531.90.42.00 Lake Ballinger monitor 422.000.72.531.90.49.20 Wonderwear Modem Water/Sewer Te 421.000.74.534.80.42.00 Wonderwear Modem Water/Sewer Te 423.000.75.535.80.42.00 Total REFUND: BUILDING - BLD2021-103; Refund: Building - BLD2021-1038 Jot 001.000.257.620 Total WWTP: 9/2021 WASTE PICKUPS 9/2021 WASTE PICKUPS 423.000.76.535.80.47.66 Total REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 7.4.a Page: 36 aD L 3 c �a Amoun y 0 a aD 104.0( -0 104.0( m L_ T3 N 100.0 - 3.3- c 3.3- 3.4( 0 10.01 �a a 32.2< 17.0z U 4- 0 17.0' 186.3! o a a Q 88.0( N 88.0( c _o E 107,399.6E .m 107,399.61 c aD E t 150.0( Q Page: 36 Packet Pg. 110 vchlist 10/07/2021 9:27:44AM Bank code : usbank Voucher Date Vendor 249542 10/7/2021 078665 078665 WATKINS, CHRISTOPHER 249543 10/7/2021 075283 WAVE 249544 10/7/2021 076056 WEAVER, RACHEL 249545 10/7/2021 073552 WELCO SALES LLC 249546 10/7/2021 073739 WH PACIFIC INC 249547 10/7/2021 078566 WHITMARSH, GERRY 249548 10/7/2021 078660 WILLIAMS, SCOTT Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Total 3201-1027483-01 FIBER HIGH SPEED INTERNET SEF High Speed Internet service 10/01/21 512.000.31.518.87.42.00 Total WOTS CONTRACT WOTS MANUSCRIPT CRITIQUES Al WOTS MANUSCRIPT CRITIQUES Al 117.100.64.573.20.41.00 WOTS CONTRACT WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES 117.100.64.573.20.41.00 Total 8124 INV 8124 - EDMONDS PD PRINT 10,000 B/C MASTERS 001.000.41.521.10.31.00 10.4% Sales Tax 001.000.41.521.10.31.00 Total 232534 EBCC SREVICES THRU 9/11/21 EBCC SREVICES THRU 9/11/21 112.000.68.542.30.41.00 EBCC SREVICES THRU 9/11/21 126.000.68.542.30.41.00 Total 2006219.009 REFUND: SCHEDULING CONFLICT REFUND: SCHEDULING CONFLICT 001.000.239.200 Total 2006195.009 REFUND: CLASS CANCELLATION: I REFUND: CLASS CANCELLATION: I 001.000.239.200 7.4.a Page: 37 a� L 3 c �a Amoun N 0 150.0( 0 U d L_ 816.0( 816.0( m 420.0( m c d 155.0( 575.0( — 0 L �a a 392.0( E U 40.7, 432.7 1 o �a 0 a a 250.4E Q 631.4- 881.8E c 0 E 148.0( 148.0( }; c aD E t U 171.6( Q Page: 37 Packet Pg. 111 vchlist 10/07/2021 9:27:44AM Bank code : usbank Voucher Date Vendor 249548 10/7/2021 078660 078660 WILLIAMS, SCOTT 249549 10/7/2021 078365 WOODWORTH, EMILY 249550 10/7/2021 078366 WRITEWELL CONSULTING LLC 249551 10/7/2021 064213 WSSUATREASURER 249552 10/7/2021 078662 YUWANTORO, YOGA 249553 10/7/2021 011900 ZIPLY FIBER 153 Vouchers for bank code 153 Vouchers in this report usbank Voucher List City of Edmonds Invoice (Continued) WOTS CONTRACT WOTS CONTRACT 702 2006200.009 4*01rk�Y14h 425-776-6829 PO # 7.4.a Page: 38 a� L 3 c �a Description/Account Amoun N 0 Total: 171.6( 0 WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES 117.100.64.573.20.41.00 155.0( Total : 155.0( WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES v 117.100.64.573.20.41.00 425.0( m Total: 425.0( a0) M SOFTBALL LEAGE UMPIRES: SEPT c SOFTBALL LEAGE UMPIRES: SEPT f° 001.000.64.571.25.41.00 4,480.0( o Total: 4,480.0( a REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP ca 001.000.239.200 75.0( ,u Total: 75.0( 0 �a LIFT STATION #6 VG SPECIAL ACC[ o L LIFT STATION #6 VG SPECIAL ACCI a a 423.000.75.535.80.42.00 42.1E Q CITY HALL ALARM LINES 121 5TH P CITY HALL FIRE AND INTRUSION A N 001.000.66.518.30.42.00 139.1' o Total : 181.2E Bank total : 3,486,411.9° E 2 Total vouchers : 3,486,411.9E c a� E t U �a Q Page: 38 Packet Pg. 112 vchlist 10/07/2021 9:27:44AM Bank code : usbank Voucher Date Vendor Voucher List City of Edmonds Invoice PO # Description/Account 7.4.a Page: 39 Amoun Page: 39 Packet Pg. 113 7.4.b vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher Date Vendor 249554 10/14/2021 076040 911 SUPPLY INC Voucher List City of Edmonds Invoice PO # Description/Account CM-2-1441 CM-2-1441 - NAME TAPE REFUND - NAME TAPE REFUND 001.000.41.521.22.24.00 10.1 % Sales Tax 001.000.41.521.22.24.00 INV-2-11144 INV-2-11144 - EDMONDS PD - SPEE SGT PATCH INSTALL 001.000.41.521.22.24.00 10.1 % Sales Tax 001.000.41.521.22.24.00 INV-2-11498 INV-2-11498 - EDMONDS PD - MARL BIANCHI OC CASE 001.000.41.521.22.24.00 10.1 % Sales Tax 001.000.41.521.22.24.00 INV-2-13424 INV-2-13424 - EDMONDS PD - JENS BALLISTIC VEST 001.000.41.521.22.24.00 CONCEALABLE CARRIER 001.000.41.521.22.24.00 TRAUMA PLATE 001.000.41.521.22.24.00 EXTERNAL CARRIER 001.000.41.521.22.24.00 10.1 % Sales Tax 001.000.41.521.22.24.00 INV-2-13546 INV-2-13546 - EDMONDS PD - SAN( EXTERNAL CARRIER 001.000.41.521.22.24.00 SAFARILAND ID PANEL 001.000.41.521.22.24.00 HEAT PRESS EDMONDS PD 001.000.41.521.22.24.00 2 NAME TAPES Page: 1 W L 3 c �a .y Amoun 0 a W r CU d -8.0( N -0.8" m z v 3.0( c 0.3" m c �a 22.2E o E M 960.0( ,- 0 93.0( > 0 CL 26.0( Q 225.0( •9 z 10.0( c 10.0( t Page: 1 Packet Pg. 114 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher Date Vendor 249554 10/14/2021 076040 911 SUPPLY INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.41.521.22.24.00 2 VELCRO - NAME TAPES 001.000.41.521.22.24.00 10.1 % Sales Tax 001.000.41.521.22.24.00 INV-2-13547 INV-2-13547 - EDMONDS PD - DANI TAC RAIN SHELL JACKET 001.000.41.521.23.24.00 CUSTOM EBROIDERY 001.000.41.521.23.24.00 HEATPRESS HNT NEGOTIATE LOG 001.000.41.521.23.24.00 10.1 % Sales Tax 001.000.41.521.23.24.00 INV-2-13548 INV-2-13548 - EDMONDS PD - JENS SAFARILAND ID PANEL 001.000.41.521.22.24.00 HEATPRESS EDMONDS PD 001.000.41.521.22.24.00 2 NAMETAPES 001.000.41.521.22.24.00 2 VELCRO - NAMETAPES 001.000.41.521.22.24.00 10.1 % Sales Tax 001.000.41.521.22.24.00 INV-2-13549 INV-2-13549 - EDMONDS PD - TRYk S/S POLO - NAVY 001.000.41.521.21.24.00 NAME TAPE 001.000.41.521.21.24.00 CUSTOM EMBROIDERY 001.000.41.521.21.24.00 10.1 % Sales Tax 001.000.41.521.21.24.00 7.4.b Page: 2 a� L 3 c �a Amoun y 0 a aD 16.0( 'D r U d 10.0( 27.3E m 140.0( m c 12.0( c 32.0( 0 18.5E >+ M a E 10.0( .� 10.0( 0 �a 16.0( o a a 10.0( Q 4.6E 0 39.9� E 2 8.0( U c 3.0( t 5.1 E Q Page: 2 Packet Pg. 115 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher Date Vendor 249554 10/14/2021 076040 911 SUPPLY INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) INV-2-13550 INV-2-13550 - EDMONDS PD - HARE 2 S/S POLOS BLACK & NAVY 001.000.41.521.21.24.00 2 NAME TAPES 001.000.41.521.21.24.00 2 CUSTOM EMBROIDERY 001.000.41.521.21.24.00 10.1 % Sales Tax 001.000.41.521.21.24.00 INV-2-13551 INV-2-13551 - EDMONDS PD - MEHI 2 S/S POLOS - BLACK & NAVY 001.000.41.521.21.24.00 2 NAME TAPES 001.000.41.521.21.24.00 2 CUSTOM EMBROIDERY 001.000.41.521.21.24.00 10.1 % Sales Tax 001.000.41.521.21.24.00 INV-2-13552 INV-2-13552 - EDMONDS PD- SPEE 2 NAME TAPES 001.000.41.521.21.24.00 2 CUSTOM EMBROIDERY 001.000.41.521.21.24.00 10.1 % Sales Tax 001.000.41.521.21.24.00 2 - S/S POLOS BLACK & NAVY 001.000.41.521.21.24.00 INV-2-13554 INV-2-13554 - EDMONDS PD - GOV/ 2 S/S POLOS - BLACK & NAVY 001.000.41.521.21.24.00 2 NAMETAPES 001.000.41.521.21.24.00 2 CUSTOM EMBROIDERY 001.000.41.521.21.24.00 7.4.b Page: 3 W L 3 c �a Amoun N 0 a m U m 79.9E 16.0( m z 6.0( u 10.3, c d c 79.9E 0 16.0( >+ M a 6.0( 10.3, u 0 �a 16.0( o a a 6.0( Q 10.3, 79.9E E M 79.9E Z c 16.0( E t 6.0( L Q Page: 3 Packet Pg. 116 vchlist 10/14/2021 9:43:49AM Voucher List City of Edmonds 7.4.b Page: 4 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 249554 10/14/2021 076040 911 SUPPLY INC (Continued) 10.1 % Sales Tax 001.000.41.521.21.24.00 10.3, Total: 2,511.61 249555 10/14/2021 078729 AARON & REBECCA WELLS 3-24500 #21-241153 UTILITY REFUND #21-241153 Utility refund due to 411.000.233.000 138.6z Total : 138.6z 249556 10/14/2021 000135 ABSCO ALARMS INC 80201 PUBLIC SAFETY - SERVICE CALL & PUBLIC SAFETY - SERVICE CALL & 001.000.66.518.30.48.00 267.5( 10.4% Sales Tax 001.000.66.518.30.48.00 27.8, Total : 295.3: 249557 10/14/2021 064088 ADT COMMERCIAL 142015806 ALARM MONITORING CITY HALL ALARM MONITORING CITY HALL 12' 001.000.66.518.30.42.00 129.0E 142015807 FIRE INSPECTION - CITY HALL fire inspection -CITY HALL 121 5TH X 001.000.66.518.30.41.00 84.8£ Total : 213.9z 249558 10/14/2021 064286 ADVANCE DOOR SYSTEMS INC 15438 LIBRARY - REPAIRS LIBRARY - REPAIRS 001.000.66.518.30.31.00 333.7E 10.4% Sales Tax 001.000.66.518.30.31.00 34.7, Total : 368.5( 249559 10/14/2021 078724 AILEEN NICHOLSON 3-49825 #797842RT UTILITY REFUND #797842RT Utility refund due to 411.000.233.000 272.7, Tota I : 272.7 , Page: 4 Packet Pg. 117 vchlist 10/14/2021 9:43:49AM Voucher List City of Edmonds 7.4.b Page: 5 a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 249560 10/14/2021 074488 ALPHA COURIER INC 22494 WWTP: 9/30/21 COURIER SERVICE 0 m 9/30/21 COURIER SERVICES 423.000.76.535.80.41.00 136.5( u Total: 136.5( .`- 249561 10/14/2021 073573 ANIXTER 23K279940 TRAFFIC - SUPPLIES/ KEY BLANKS TRAFFIC - SUPPLIES/ KEY BLANKS 111.000.68.542.64.31.00 104.4E r 10.4% Sales Tax 111.000.68.542.64.31.00 10.8E 231<285309 FAC MAINT- PUBLIC SAFETY - LOC FAC MAINT- PUBLIC SAFETY - LOC 001.000.41.521.80.48.00 526.4z 10.4% Sales Tax o 001.000.41.521.80.48.00 54.7E ">, Total: 696.4' a 249562 10/14/2021 069751 ARAMARK UNIFORM SERVICES 65600000119832 WWTP: 10/6/21 UNIFORMSJOWEL Mats/Towels $47.88 + $4.99 tax = $5 U 423.000.76.535.80.41.00 52.8; c 3 lab coats @ $17.each = $0.51 + tax Ii 423.000.76.535.80.24.00 0.5E p 656000119844 FACILITIES DIVISION UNIFORMS a FACILITIES DIVISION UNIFORMS Q' Q 001.000.66.518.30.24.00 29.5E v 10.4% Sales Tax 001.000.66.518.30.24.00 3.0 4 656000122107 PUBLIC WORKS OMC LOBBY MATS o PUBLIC WORKS OMC LOBBY MATS N 001.000.65.518.20.41.00 1.6- E PUBLIC WORKS OMC LOBBY MATS 2 111.000.68.542.90.41.00 6.1 PUBLIC WORKS OMC LOBBY MATS 421.000.74.534.80.41.00 6.1- E PUBLIC WORKS OMC LOBBY MATS U 422.000.72.531.90.41.00 6.1- Q Page: 5 Packet Pg. 118 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher Date Vendor 249562 10/14/2021 069751 ARAMARK UNIFORM SERVICES 249563 10/14/2021 072577 BAURECHT, MAGRIT 249564 10/14/2021 028050 BILL PIERRE FORD INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 PUBLIC WORKS OMC LOBBY MATE 511.000.77.548.68.41.00 10.4% Sales Tax 001.000.65.518.20.41.00 10.4% Sales Tax 111.000.68.542.90.41.00 10.4% Sales Tax 421.000.74.534.80.41.00 10.4% Sales Tax 422.000.72.531.90.41.00 10.4% Sales Tax 423.000.75.535.80.41.00 10.4% Sales Tax 511.000.77.548.68.41.00 656000122112 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 FLEET DIVISION MATS 511.000.77.548.68.41.00 10.4% Sales Tax 511.000.77.548.68.24.00 10.4% Sales Tax 511.000.77.548.68.41.00 Tota I : 1082021 DIVERSITY FILM SERIES 2021 POS DIVERSITY FILM SERIES 2021 POS 001.000.61.557.20.41.00 Total 798655 UNIT 64 & 82 - PARTS UNIT 64 & 82 - PARTS 511.000.77.548.68.31.10 7.4.b Page: 6 a� L 3 c �a Amoun N 0 a m 6.1- u L 6.0E N 0.3< v 0.6, m c 0.6 , c 0.61 f° 0 L 0.61 a 0.3< E U 4- 9.2< 0 0 19.1( o a a 1.5E Q N 1.4- 152.8f 0 E 2 475.0( U 475.0( +: c aD t U 269. & Q Page: 6 Packet Pg. 119 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher Date Vendor 249564 10/14/2021 028050 BILL PIERRE FORD INC 249565 10/14/2021 060452 BOYS & GIRLS CLUB OF SNO CO 249566 10/14/2021 002800 BRAKE & CLUTCH SUPPLY 249567 10/14/2021 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 10.25% Sales Tax 511.000.77.548.68.31.10 Total 10142021 EdmBoysGirl ERPF NONPROFIT SUPPORT GRAD ERPF NONPROFIT SUPPORT GRAD 142.000.39.518.63.41.00 Total 664117 UNIT 64 - BRAKE PADS UNIT 64 - BRAKE PADS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total 26705168A CONTRACT #3091 /05214 SCH #057 Contract charge - 05/01 /21 - 05/31 /21 001.000.31.514.23.45.00 B/W Meter usage - 04/01/21 - 04/30/,' 001.000.31.514.23.45.00 10.4% Sales Tax 001.000.31.514.23.45.00 26874388A CONTRACT #3091 /05214 SCH #057 Contract charge - 06/01/21 - 06/30/21 001.000.31.514.23.45.00 B/W Meter usage - 05/01/21 - 05/31/,' 001.000.31.514.23.45.00 10.4% Sales Tax 001.000.31.514.23.45.00 27026767A CONTRACT #3091/05214 SCH #057 Contract charge - 07/01 /21 - 07/31 /21 001.000.31.514.23.45.00 10.4% Sales Tax 001.000.31.514.23.45.00 7.4.b Page: 7 a� L 3 c �a Amoun N 0 a m 27.6E u 297.45 .L N m 18,000.0( v 18,000.0( m c a� 72.6E 7.5E 0, 80.21 a E U 13.3, o 7a 7.8£ c a 2.2- Q N 13.3, It _o 9.6E N E 2.4( .� c 13.3, E t U 1.3E Q Page: 7 Packet Pg. 120 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher Date Vendor 249567 10/14/2021 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 27186198A CONTRACT #3091 /05214 SCH #057 Contract charge - 08/01 /21 - 08/31 /21 001.000.31.514.23.45.00 10.4% Sales Tax 001.000.31.514.23.45.00 27332517A CONTRACT #3091/05214 SCH #057 Contract charge - 09/01/21 - 09/30/21 001.000.31.514.23.45.00 10.4% Sales Tax 001.000.31.514.23.45.00 27409014 P&R C5750 COPIER: CONTRACT OE P&R C5750 Copier: Contract Number 001.000.64.571.21.45.00 10.4% Sales Tax 001.000.64.571.21.45.00 27409015 C/A 572105-1 CONTRACT# 06619 Finance dept copier contract charge 001.000.31.514.23.45.00 10.4% Sales Tax 001.000.31.514.23.45.00 27409808 P&R C5750 COPIER: CONTRACT OE P&R C5750 Copier: Contract Number 001.000.64.571.21.45.00 10.4% Sales Tax 001.000.64.571.21.45.00 27409809 C/A 572105-1 CONTRACT# 06619 10.4% Sales Tax 001.000.31.514.23.45.00 Finance dept copier contract charge 001.000.31.514.23.45.00 27409815 P&R C5750 COPIER: CONTRACT OE P&R C5750 Copier: Contract Number 001.000.64.571.21.45.00 10.4% Sales Tax 7.4.b Page: 8 a� L 3 c �a Amoun N 0 a m r U d 13.3, 1.3( m 13.3, m c 1.3� c �a 908.1 E 0 L 94.4z a E 908.1 E U 4- 0 94.4z 0 L Q a 227.0z Q 23.6" 0 23.6- 227.0z c a� 227.0z E U co Q Page: 8 Packet Pg. 121 vchlist 10/14/2021 9:43:49AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 249567 10/14/2021 073029 CANON FINANCIAL SERVICES (Continued) 27409816 249568 10/14/2021 078726 CAROLINE NORMANN 3-35675 249569 10/14/2021 078048 CATH BRUNNER CONSULTING 003 249570 10/14/2021 003510 CENTRAL WELDING SUPPLY RN09210989 249571 10/14/2021 070323 COMCAST BUSINESS 8498310301175175 8498310301175191 249572 10/14/2021 078378 CONSERVATION TECHNIX INC 1000 PO # Description/Account 001.000.64.571.21.45.00 C/A 572105-1 CONTRACT# 06619 Finance dept copier contract charge 001.000.31.514.23.45.00 10.4% Sales Tax 001.000.31.514.23.45.00 Total #50003772-JKT UTILITY REFUND #50003772-JKT Utility refund due to 411.000.233.000 Total EAC: CALLS -FOR -ARTIST: CIVIC AP EAC: CALLS -FOR -ARTIST: CIVIC AP 117.100.64.573.20.41.00 Total YOST POOL CYLINDER RENTAL YOST POOL CYLINDER RENTAL 001.000.64.576.80.45.00 10.4% Sales Tax 001.000.64.576.80.45.00 Total CEMETERY INTERNET 820 15TH S� CEMETERY INTERNET 820 15TH Sl 130.000.64.536.20.42.00 MEADOWDALE PRESCHOOL INTEF MEADOWDALE PRESCHOOL INTEF 001.000.64.571.29.42.00 Total PROS PLAN PROFESSIONAL SERV PARKS, RECREATION & OPEN SPA 001.000.64.571.21.41.00 7.4.b Page: 9 a� L 3 c �a Amoun y 0 a aD 23.6- 'D r U d 227.01 13 N 23.6" a0i 3,1001! U m c d 105.5 - 105.51 0 �a a 3,335.0( 3,335.0( .� 0 60.0( > 0 a 6.2z Q- 66.2i Q N 140.2 , E M 140.2 1 Z 280.5' aD E t U 9,495.7< Q Page: 9 Packet Pg. 122 vchlist 10/14/2021 9:43:49AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 249572 10/14/2021 078378 078378 CONSERVATION TECHNIX INC (Continued) 249573 10/14/2021 068190 DATEC INC 32560 249574 10/14/2021 073823 DAVID EVANS & ASSOC INC 249575 10/14/2021 078721 DAVILA, APRIL 249576 10/14/2021 061570 DAY WIRELESS SYSTEMS - 03 496710 WOTS CONTRACT Description/Account Total : PALO ALTO WILDFIRE FIREWALL IV Palo Alto Wildfire Firewall Maintenan( 512.000.31.518.88.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 Total E21 DA SERVICES THRU 9/25/21 E21 DA SERVICES THRU 9/25/21 126.000.68.595.61.41.00 E21 DA SERVICES THRU 9/25/21 422.000.72.594.31.41.00 Total WOTS PRESENTATION SERVICES: WOTS PRESENTATION SERVICES: 117.100.64.573.20.41.00 Total INV695493 INV695493 - EDMONDS PD CALIBRATE RADAR LP03397 001.000.41.521.22.48.00 CALIBRATE RADAR 08723 001.000.41.521.22.48.00 CALIBRATE RADAR SHD-02475 001.000.41.521.22.48.00 CALIBRATE RADAR XE01579 001.000.41.521.22.48.00 FUELCHARGE 001.000.41.521.22.48.00 10.4% Sales Tax 001.000.41.521.22.48.00 Total 7.4.b Page: 10 a� L 3 c �a Amoun y 0 9,495.7; 0 U d L_ 39,996.0( N 4,159.5£ 44,155.51 m c d 19,710.7� -a c �a 11,576.1, — 31,286.9( �a a E 155.0( 155.0( o �a 0 80.0( a Q 80.0( N 80.0( 0 80.0( M 30.0( c 36.4( 386.4( �a Q Page: 10 Packet Pg. 123 vchlist 10/14/2021 9:43:49AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 249577 10/14/2021 047450 DEPT OF INFORMATION SERVICES 2021090030 249578 10/14/2021 064531 DINES, JEANNIE 249579 10/14/2021 007253 DUNN LUMBER 249580 10/14/2021 007675 EDMONDS AUTO PARTS 21-4119 8286423 PO # Description/Account CUSTOMER ID# D200-0 SWV#0098 Scan Services for September 2021 512.000.31.518.88.42.00 Total COUNCIL MEETING MINUTES 10/5 council meeting minutes 10/5 001.000.25.514.30.41.00 Total PM: SUPPLIES ACCT E000027 CITY PARK FENCE & BRIDGE PRO, 127.000.64.575.50.31.00 10.4% Sales Tax 127.000.64.575.50.31.00 Total 114966 SEWER - SUPPLIES SEWER - SUPPLIES 423.000.75.535.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 249581 10/14/2021 078716 EDMONDS COLLEGE FOUNDATION 2021-01 249582 10/14/2021 076610 EDMONDS HERO HARDWARE 22623 2617 Total ; JOB RETRAINING GRANT PAYMEN- JOB RETRAINING GRANT PAYMEN- 142.000.39.518.63.41.00 Total W WTP: PO 481 DAWN SOAP & POL PO 481 DAWN SOAP & POLY ROPE 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 CITY HALL - SUPPLIES CITY HALL - SUPPLIES 7.4.b Page: 11 a� L 3 c �a Amoun N 0 a m 285.0( u 285.0( .L N m 399.6( 399.6( m c a� 1,339.9E 139.3E 1,479.3' a E U 36.9E o �a 3.8E c 40.8: a a Q N 108,333.3< 108,333.1 c E 26.9 U 2.8( (D E t U �a Q Page: 11 Packet Pg. 124 vchlist 10/14/2021 9:43:49AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 249582 10/14/2021 076610 EDMONDS HERO HARDWARE (Continued) 2621 2622 2625 249583 10/14/2021 078711 EDMONDS ROTARY FOUNDATION 10142021 Rotary 249584 10/14/2021 078717 EDMONDS WAYAUTO 10142021 EdmWayAuto 249585 10/14/2021 008812 ELECTRONIC BUSINESS MACHINES AR202718 PO # Description/Account 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 PM: SILICONE, PRIMER PM: SILICONE, PRIMER 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM: SPRAY PAINT PM: SPRAY PAINT 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM: WAX PM: WAX 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total : ERPF NONPROFIT SUPPORT GRAD ERPF NONPROFIT SUPPORT GRAD 142.000.39.518.63.41.00 Total ERPF BUSINESS SUPPORT GRANT ERPF BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 Total CONTRACT CHARGES contract charges 001.000.25.514.30.48.00 10.4% Sales Tax 001.000.25.514.30.48.00 7.4.b Page: 12 a� L 3 c �a Amoun y 0 a aD 55.9E 'D r U d 5.8, N 12.1E 1.21 m c d 7.9E �a 0.& o L �a a 6.9E E 0.7' u 121 Z5 0 �a 0 L a a 30,000.0( Q 30,000.0( N 0 5,000.0( N 5,000.0( E U c 292.3, t U 30.4( Q Page: 12 Packet Pg. 125 vchlist 10/14/2021 9:43:49AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 249585 10/14/2021 008812 ELECTRONIC BUSINESS MACHINES (Continued) AR202719 249586 10/14/2021 009350 EVERETT DAILY HERALD 249587 10/14/2021 009815 FERGUSON ENTERPRISES INC 249588 10/14/2021 065269 FREIGHTLINER NORTHWEST AR202720 AR202753 EDH938892 PO # Description/Account ENG PRINTER THRU 10/3/21 ENG PRINTER THRU 10/3/21 001.000.67.518.21.45.00 10.4% Sales Tax 001.000.67.518.21.45.00 DEV SVCS RENTAL/LEASE (COPIEI Contract overage charge 9/4/21-10/& 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 AR202753 - ACCT MK5031 - EDMOI` 9/21 - A12434&A12435 BW COPIES 001.000.41.521.10.45.00 9/21 - A12434&12435 CLR COPES 001.000.41.521.10.45.00 10.4% Sales Tax 001.000.41.521.10.45.00 Total ORDINANCE 4233 ord. 4233 001.000.25.514.30.41.40 1033328 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 PC304000776:01 PS-17 PARTS PS-17 PARTS 511.000.77.548.68.31.10 10.4% Sales Tax Total : Total 7.4.b Page: 13 Page: 13 Packet Pg. 126 vchlist 10/14/2021 9:43:49AM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 249588 10/14/2021 065269 FREIGHTLINER NORTHWEST (Continued) 511.000.77.548.68.31.10 Tota I : 249589 10/14/2021 075846 FRONTIER PRECISION INC 240928 INV 240928 - EDMONDS PD SOFTWARE RENEWAL 21-22 -DISC 001.000.41.521.71.48.00 10.4% Sales Tax 001.000.41.521.71.48.00 Total 249590 10/14/2021 078728 GABRIEL LONGORIA 4-07075 #797662RT UTILITY REFUND #797662RT Utility refund due to 411.000.233.000 Total 249591 10/14/2021 073821 GEODESIGN INC DBA NV5 222537 E21 CA SERVICES THRU 6/26/21 E21 CA SERVICES THRU 6/26/21 112.000.68.542.30.41.00 E21 CA SERVICES THRU 6/26/21 125.000.68.542.30.41.00 E21 CA SERVICES THRU 6/26/21 126.000.68.542.30.41.00 Total 249592 10/14/2021 074358 GEO-TEST SERVICES 46899 EOFB SERVICES THRU 9/26/21 EOFB SERVICES THRU 9/26/21 422.000.72.594.31.41.00 Tota I : 249593 10/14/2021 012199 GRAINGER 9067681578 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.35.00 10.4% Sales Tax 421.000.74.534.80.35.00 Tota I : 7.4.b Page: 14 Page: 14 Packet Pg. 127 vchlist 10/14/2021 9:43:49AM Voucher List City of Edmonds 7.4.b Page: 15 a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 249594 10/14/2021 074722 GUARDIAN SECURITY SYSTEMS 1175568 OLD PW - SECURITY 0 m OLD PW - SECURITY 001.000.66.518.30.48.00 55.0( u L 001.000.66.518.30.48.00 5.7; Total: 60.7: m 249595 10/14/2021 012560 HACH COMPANY 12667028 WWTP: PO 678 STERILE BAG, AMN v O 678 STERILE BAG, AMMONIA, NI- 423.000.76.535.80.31.00 2,303.7, Freight 423.000.76.535.80.31.00 148.4z 10.4% Sales Tax 423.000.76.535.80.31.00 255.0< o 12668133 WWTP: PO 678 NITRITE TNT & TOT PO 678 NITRITE TNT a 423.000.76.535.80.31.00 433.7( 10.4% Sales Tax 423.000.76.535.80.31.00 45.1( u 12668719 WWTP: PO 678 CL17 KIT o PO 678 CL17 KIT Ta 423.000.76.535.80.31.00 1,044.0( o 10.4% Sales Tax a 423.000.76.535.80.31.00 108.5E Q 12670623 WWTP: PO 646 FILTER GLASS PO 646 FILTER GLASS N 423.000.76.535.80.31.00 116.8( 10.4% Sales Tax c 423.000.76.535.80.31.00 12.1.E 12670954 WWTP: PO 678 PIPET TIPS E PO 678 PIPET TIPS 2 423.000.76.535.80.31.00 349.9( }; 10.4% Sales Tax (D 423.000.76.535.80.31.00 36.3� t 12671196 WWTP: PO 678 PUMP TUBING SILII U PO 678 PUMP TUBING SILICONE Q Page: 15 Packet Pg. 128 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher Date Vendor 249595 10/14/2021 012560 HACH COMPANY 249596 10/14/2021 063819 HALL, LESLIE 249597 10/14/2021 010900 HD FOWLER CO INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 Total WOTS CONTRACT WOTS PRESENTATION SERVICES: WOTS PRESENTATION SERVICES: 117.100.64.573.20.41.00 Total 15886229 WATER - PARTS WATER - PARTS 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 15886242 WATER - INVENTORY & PARTS WATER - INVENTORY 421.000.74.534.80.34.20 WATER - PARTS 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.34.20 10.4% Sales Tax 421.000.74.534.80.31.00 15914906 STORM - PARTS FOR HOMELAND F STORM - PARTS FOR HOMELAND F 422.000.72.531.40.31.00 9.0% Sales Tax 422.000.72.531.40.31.00 15918934 WATER - INVENTORY WATER - INVENTORY 421.000.74.534.80.34.20 10.4% Sales Tax 421.000.74.534.80.34.20 15918938 WATER - PARTS 7.4.b Page: 16 aD L 3 c �a Amoun y 0 a aD 400.0( -0 r U d 41.6( .L 5,295.41 N m z U 435.0( 435.0( c d c �a 1,470.4E — 0 152.9< a E 4,048.8( 0 2,684.7E 0 0 421.0E a a Q 279.2 v N 4 1,014.5( o 91.3( E 2 U 3,533.2, r- E 367.4E Q Page: 16 Packet Pg. 129 vchlist 10/14/2021 9:43:49AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 249597 10/14/2021 010900 HD FOWLER CO INC (Continued) 15918964 249598 10/14/2021 061013 HONEY BUCKET 0552333737 0552343703 0552343704 249599 10/14/2021 071642 HOUGH BECK & BAIRD INC 14074 249600 10/14/2021 066265 INDUSTRIAL SCIENTIFIC CORP 2465895 PO # Description/Account WATER - PARTS 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 WATER - PARTS/ COPPER TUBING WATER - PARTS/ COPPER TUBING 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 Total MATHAY BALLINGER PARK HONEY MATHAY BALLINGER PARK HONEY 001.000.64.576.80.45.00 BRACKETT'S LANDING NORTH PAF BRACKETT'S LANDING NORTH PAF 001.000.64.576.80.45.00 PINE RIDGE PARK HONEY BUCKET PINE RIDGE PARK HONEY BUCKET 001.000.64.576.80.45.00 Total PARK PLANNING SUPPORT SERVI( PARK PLANNING SUPPORT SERVI( 001.000.64.571.21.41.00 Total WWTP: CYLINDER, CALIBRATION C CYLINDER, CALIBRATION GAS, 423.000.76.535.80.31.00 Freight 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 7.4.b Page: 17 aD L 3 c �a Amoun N 0 a m 265.6( u L 27.6, N m z 2,066.4( v 214.9" c 16,638.2i c �a 0 111.6E �a a 2,313.6E 0 249.1 E Ta 2,674.45 0 a a Q 5,829.7� N 5,829M _o E 236.3( 'm 56.8� c aD E 30.5( �a Q Page: 17 Packet Pg. 130 vchlist 10/14/2021 9:43:49AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 249600 10/14/2021 066265 066265 INDUSTRIAL SCIENTIFIC CORP (Continued) 249601 10/14/2021 014940 INTERSTATE BATTERY SYSTEMS 300-10092362 249602 10/14/2021 078464 JAMES LAGASSE 249603 10/14/2021 075265 KBA INC 249604 10/14/2021 075016 LEMAY MOBILE SHREDDING 249605 10/14/2021 075716 MALLORY PAINT STORE INC 3-56500 3006514 4718497 4718504 Description/Account FLEET - PARTS FLEET - PARTS 511.000.77.548.68.31.20 10.4% Sales Tax 511.000.77.548.68.31.20 Total Total #21-206784 UTILITY REFUND #21-206784 Utility refund due to 411.000.233.000 Total EOMA SERVICES THRU 9/30/21 EOMA SERVICES THRU 9/30/21 332.100.64.594.76.41.00 EOMA SERVICES THRU 9/30/21 125.000.68.595.61.41.00 Total SHREDDING, ONE TIME PURGE shredding 001.000.25.514.30.41.00 INV 4718504 - ACCT 2185-952778-8 SHRED 3 - 65 GAL TOTES 001.000.41.521.10.41.00 Total E0145258 CITY HALL - PAINT CITY HALL - PAINT 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 E0145336 POLICE - PAINT POLICE - PAINT 001.000.41.521.22.48.00 7.4.b Page: 18 a� L 3 c �a Amoun y 0 323.65 0 U d L_ 91.2( N 9.4E 100.6f m c d 210.5" -a 210.51 0 L �a 30,430.0" a E 2,972.8E 33,402.8E o Ta 0 189.0( a Q 12.0< 201.W 0 E 135.8E 14.1< E t U �a 317.61 Q Page: 18 Packet Pg. 131 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher Date Vendor 249605 10/14/2021 075716 MALLORY PAINT STORE INC Voucher List City of Edmonds Invoice (Continued) 249606 10/14/2021 078727 MARSHALL/ANDERSON FAMILY TRUST 1-30425 249607 10/14/2021 067235 MARYS TOWING INC 249608 10/14/2021 076627 MEYERS, SUSAN VIRGINIA 18*00 WOTS CONTRACT 249609 10/14/2021 020900 MILLERS EQUIP & RENTALL INC 359109 249610 10/14/2021 018950 NAPA AUTO PARTS 359187 3276-932761 PO # Description/Account 10.4% Sales Tax 001.000.41.521.22.48.00 Total : #21-254406 UTILITY REFUND #21-254406 Utility refund due to 411.000.233.000 Total INV 98994 - CS 21-23847 - EDMONE TOW RED CHEV - CS 21-23847 001.000.41.521.22.41.00 10.4% Sales Tax 001.000.41.521.22.41.00 Total WOTS PRESENTATION SERVICES WOTS PRESENTATION SERVICES 117.100.64.573.20.41.00 Total PM: OIL, FILE, POLYCUT BLADES, l PM: OIL, FILE, POLYCUT BLADES, l 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM: LITHIUM -ION BATTERY PM: LITHIUM -ION BATTERY 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total FLEET - PARTS FLEET - PARTS 7.4.b Page: 19 Page: 19 Packet Pg. 132 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher Date Vendor 249610 10/14/2021 018950 NAPA AUTO PARTS 249611 10/14/2021 078720 NATIVES UNITE IN JOURNEY 249612 10/14/2021 078718 NESTOR ENTERPRISES LLC Voucher List City of Edmonds Invoice (Continued) 08182021 DC Grant 10142021 Nestor 249613 10/14/2021 024960 NORTH COAST ELECTRIC COMPANY S011217120.002 249614 10/14/2021 026200 OLYMPIC VIEW WATER DISTRICT 0054671 249615 10/14/2021 072739 O'REILLYAUTO PARTS 3685-149259 3685-149305 PO # Description/Account 511.000.77.548.68.31.10 10.5% Sales Tax 511.000.77.548.68.31.10 Total : DIVERSITY COMMISSION GRANT DIVERSITY COMMISSION GRANT A 001.000.61.557.20.41.00 Total ERPF BUSINESS SUPPORT GRANT ERPF BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 Total WWTP: PO 670 POWERFLEX DRIVI PO 670 POWERFLEX DRIVE 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total HICKMAN PARK IRRIGATION HICKMAN PARK IRRIGATION 001.000.64.576.80.47.00 HICKMAN PARK DRINKING FOUNT/ HICKMAN PARK DRINKING FOUNT/ 001.000.64.576.80.47.00 Total FLEET - PARTS (RETURNED) FLEET - PARTS (RETURNED) 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 FLEET - PARTS RETURNED 7.4.b Page: 20 a� L 3 c �a Amoun N 0 a 0 24.4E 'D U 2.5; .mL 27.0E 13 N V m z U 500.0( 500.0( c d c �a 10,000.0( — 10,000.0( �a a E 15,752.8E 4- 1,638.3( o 17,391mli o 0 Q a Q 4,718.4E N 136.6E 4,855.1; U 26.2( (D E t 2.7, U Q Page: 20 Packet Pg. 133 vchlist 10/14/2021 9:43:49AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 249615 10/14/2021 072739 O'REILLYAUTO PARTS (Continued) 3685-161784 3685-162718 3685-162951 3685-163196 249616 10/14/2021 008350 PETTY CASH 10/12 PARKS PETTY CH PO # Description/Account FLEET - PARTS RETURNED 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 UNIT 66 - PARTS UNIT 66 - PARTS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 UNIT 66 - PARTS/ OIL FILTER UNIT 66 - PARTS/ OIL FILTER 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 FLEET MAINT - FUEL FILTER FLEET MAINT - FUEL FILTER 511.000.77.548.68.31.20 10.4% Sales Tax 511.000.77.548.68.31.20 UNIT 124 - PARTS/ AIR FILTER UNIT 124 - PARTS/ AIR FILTER 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total 10/12/2021 PARKS PETTY CASH Cort: Costco: Leap Program supplies 001.000.64.571.22.31.00 Zastko: Dollar Tree: LEAP Program 001.000.64.571.22.31.00 Steinman: QFC: LEAP Program supp 001.000.64.571.22.31.00 Cort: QFC: Rec supplies: disinfectant 001.000.64.571.25.31.00 7.4.b Page: 21 W L 3 c �a Amoun N 0 a m -26.2( u L -2.7, N m 45.7� v 4.7E c a� c 12.8z m 0 1.3z >+ M a E 4.3f .� 0.4E 0 �a 0 L 36.1 , a Q 3.7E 109.4' 0 18.6, .E R U 25.2E c a� 12.5E E U 16.5z Q Page: 21 Packet Pg. 134 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 249616 10/14/2021 008350 PETTY CASH (Continued) 249617 10/14/2021 074567 PHOENIX THEATRE 10142021 Phoenix The 249618 10/14/2021 071783 PIGSKIN UNIFORMS 2021-33 249619 10/14/2021 028860 PLATT ELECTRIC SUPPLY 21389144 PO # Description/Account Leach: Amazon: Discovery supplies: 001.000.64.571.23.31.00 Leach: OfficeMax: Discovery supplies 001.000.64.571.23.31.00 Colley: Albertsons: LEAP science 001.000.64.571.30.31.00 Colley: Bartells: Discovery supplies: 001.000.64.571.23.31.00 Parker: JoAnn: Preschool supplies: 001.000.64.571.29.31.00 Parker: Ikea: Preschool supplies: 001.000.64.571.29.31.00 Parker: Target: Preschool supplies: G 001.000.64.571.29.31.00 Livesey: JoAnn: Preschool supplies: 001.000.64.571.29.31.00 Total ERPF NONPROFIT SUPPORT GRAD ERPF NONPROFIT SUPPORT GRAD 142.000.39.518.63.41.00 Total INV 2021-33 - EDMONDS PD - ARVP PIGSKIN JUMPSUIT W/ALTERATIOI` 001.000.41.521.22.24.00 Freight 001.000.41.521.22.24.00 Sales Tax 001.000.41.521.22.24.00 Total WWTP: PO 669 SAT S8309 CFS9W/ PO 669 SAT S8309 CFS9W/850 423.000.76.535.80.48.00 7.4.b Page: 22 W L 3 c �a Amoun N 0 a m 6.6- u 6.1E N 11.7E v 6.1 E Im- W c 8.8, m c 16.5( f° 0 L 16.5E a 9.9< E 155.5' 0 �a 27,500.0( o 27,500.0( a Q N 510.0( 20.0( N E 45.5E 12 575.5F }; c a� E t 59.7' Q Page: 22 Packet Pg. 135 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher Date Vendor 249619 10/14/2021 028860 PLATT ELECTRIC SUPPLY Voucher List City of Edmonds Invoice (Continued) 249620 10/14/2021 071594 PROFORCE LAW ENFORCEMENT 462514 249621 10/14/2021 030780 QUIRING MONUMENTS INC 249622 10/14/2021 061540 REPUBLIC SERVICES 4197 36314 36315 36316 3-0197-0800478 3-0197-0800897 PO # Description/Account 10.4% Sales Tax 423.000.76.535.80.48.00 Total : INV 462514 - CUST 7522 - EDMOND RH HOLSTERS 001.000.41.521.22.31.00 LH HOLSTERS 001.000.41.521.23.31.00 10.4% Sales Tax 001.000.41.521.22.31.00 10.4% Sales Tax 001.000.41.521.23.31.00 Total INSCRIPTION SHUTTER/NICHE-SEI INSCRIPTION SHUTTER/NICHE-SEI 130.000.64.536.20.34.00 INSCRIPTION SHUTTER/NICHE-GR INSCRIPTION SHUTTER/NICHE-GR 130.000.64.536.20.34.00 INSCRIPTION SHUTTER/NICHE-GA INSCRIPTION SHUTTER/NICHE-GA 130.000.64.536.20.34.00 Total FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 PUBLIC WORKS CIVIC 7110 210TH PUBLIC WORKS CIVIC 7110 210TH 001.000.65.518.20.47.00 PUBLIC WORKS CIVIC 7110 210TH 111.000.68.542.90.47.00 PUBLIC WORKS CIVIC 7110 210TH 7.4.b Page: 23 aD L 3 c �a Amoun N 0 a m 6.2E u 65.9E •`— N m 7,724.8( 724.2( a� 803.3E �a 75.3, o 9,327.7( j, M a E 150.0( U 4- 0 �a 150.0( c L a a Q 150.0( " 450.0( N 4 0 244.9E E M 39.5� c aD E 150.4.E co Q Page: 23 Packet Pg. 136 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher Date Vendor 249622 10/14/2021 061540 REPUBLIC SERVICES #197 249623 10/14/2021 074834 ROBINSON, JASON 249624 10/14/2021 064769 ROMAINE ELECTRIC 249625 10/14/2021 066964 SEATTLE AUTOMOTIVE DIST INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 421.000.74.534.80.47.00 PUBLIC WORKS OMC 7110 210TH ; 423.000.75.535.80.47.10 PUBLIC WORKS OMC 7110 210TH ; 511.000.77.548.68.47.00 PUBLIC WORKS OMC 7110 210TH ; 422.000.72.531.90.47.00 3-0197-0801132 FIRE STATION #16 8429 196TH ST ; FIRE STATION #16 8429 196TH ST ; 001.000.66.518.30.47.00 3-0197-0829729 CLUBHOUSE 6801 N MEADOWDAL CLUBHOUSE 6801 N MEADOWDAL 001.000.66.518.30.47.00 Total ROBINSON EXP CL 9/21 ROBINSON EXPENSE CLAIM - WSF PERDIEM VANCOUVER, WA 9/26-9/ 001.000.41.521.40.43.00 Total 5-033623 UNIT 451 - BATTERY UNIT 451 - BATTERY 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total S3-6680132 UNIT 42 - PARTS/ BRAKE PADS UNIT 42 - PARTS/ BRAKE PADS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 S3-6680311 UNIT 42 - PARTS UNIT 42 - PARTS 511.000.77.548.68.31.10 7.4.b Page: 24 a� L 3 c �a Amoun N 0 a m 150.4.E 'D U m 150.4E 13 150.4E Y m 150.4E v m c 265.11 M c �a 71.6E o 1,373.6, a E 206.2E 206.2E IS 0 L a 111.7E Q 11.6< N 123.41 6 N E 'M 3.9z c a� E t 153.3f ;a Q Page: 24 Packet Pg. 137 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 249625 10/14/2021 066964 SEATTLE AUTOMOTIVE DIST INC (Continued) 10.4% Sales Tax 511.000.77.548.68.31.10 S3-6717393 UNIT 310 - PARTS UNIT 310 - PARTS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 249626 10/14/2021 067076 SEATTLE PUMP AND EQUIPMENT CO 226132-1 249627 10/14/2021 076831 SKAGIT SHOOTING RANGE LLC 249628 10/14/2021 037375 SNO CO PUD NO 1 NMI 200202919 200493153 200663953 201054327 Total UNIT 120 - PARTS/ CATCH BASIN UNIT 120 - PARTS/ CATCH BASIN 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total INV 907 - EDMONDS PD 9/30/21 RANGE USE -PISTOL ORIE 001.000.41.521.40.41.00 8.5% Sales Tax 001.000.41.521.40.41.00 Total LIFT STATION #8 113 RAILROAD AV LIFT STATION #8 113 RAILROAD AV 423.000.75.535.80.47.10 TRAFFIC LIGHT 22000 76TH AVE W TRAFFIC LIGHT 22000 76TH AVE W 111.000.68.542.64.47.00 ANWAY PARK 131 SUNSET AVE / M ANWAY PARK 131 SUNSET AVE / M 001.000.64.576.80.47.00 BRACKETT'S LANDING NORTH 501 BRACKETT'S LANDING NORTH 501 001.000.64.576.80.47.00 7.4.b Page: 25 a� L 3 c �a Amoun N 0 a m 15.9E u L_ 99.3E m 10.3z v 320.86 m c a� 506.0( 0 52.6, 558.6, a E U 60.0( c �a 5.1( c 65.1( a Q N 52.7, 0 41.9 -, E M 49.9E a� E t U 57.9E Q Page: 25 Packet Pg. 138 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher Date Vendor 249628 10/14/2021 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 201103561 TRAFFIC LIGHT 23800 FIRDALE AVI TRAFFIC LIGHT 23800 FIRDALE AVI 111.000.68.542.64.47.00 201501277 LIFT STATION #14 7905 1 /2 211 TH F LIFT STATION #14 7905 1 /2 211 TH F 423.000.75.535.80.47.10 201532926 LIFT STATION #7 121 W DAYTON S- LIFT STATION #7 121 W DAYTON S- 423.000.75.535.80.47.10 201557303 CEMETERY BUILDING CEMETERY BUILDING 130.000.64.536.50.47.00 201711785 STREET LIGHTING 1 LIGHTS @ 15( STREET LIGHTING (183 LIGHTS @ 111.000.68.542.63.47.00 201762101 415 5TH AVE S 415 5TH AVE S 001.000.64.576.80.47.00 202139655 BRACKETT'S LANDING SOUTH 100 BRACKETT'S LANDING SOUTH 100 001.000.64.576.80.47.00 202161535 CEMETERY WELL PUMP CEMETERY WELL PUMP 130.000.64.536.50.47.00 202356739 TRAFFIC LIGHT 21530 76TH AVE W TRAFFIC LIGHT 21530 76TH AVE W 111.000.68.542.64.47.00 202499539 LIFT STATION #1 105 GASPERS ST LIFT STATION #1 105 GASPERS ST 423.000.75.535.80.47.10 202529186 STREET LIGHTING (406 LIGHTS @ STREET LIGHTING (406 LIGHTS @ 111.000.68.542.63.47.00 202529202 STREET LIGHTING 7 LIGHTS @ 40C STREET LIGHTING (7 LIGHTS @ 40 7.4.b Page: 26 aD L 3 c �a Amoun N 0 a m U m 34.1 N 20.3" a0i v 145.9, c a� 66.2 - 0 L 8.6, a E 23.8' u 0 �a 27.0( o a Q 225.7E N 32.61 E 481.9, u c aD 3,955.0- _ U �a Q Page: 26 Packet Pg. 139 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher Date Vendor 249628 10/14/2021 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 111.000.68.542.63.47.00 202576153 STREET LIGHTING (2097 LIGHTS C STREET LIGHTING (2097 LIGHTS C 111.000.68.542.63.47.00 202579488 STREET LIGHTING (33 LIGHTS @ 2 STREET LIGHTING (33 LIGHTS @ 2 111.000.68.542.63.47.00 202620415 MATHAY BALLINGER PARK IRRIGA MATHAY BALLINGER PARK IRRIGA 001.000.64.576.80.47.00 204467435 HAZEL MILLER PLAZA HAZEL MILLER PLAZA 001.000.64.576.80.47.00 204714893 STREET LIGHTING (1 LIGHT @ 150' STREET LIGHTING (1 LIGHT @ 150' 111.000.68.542.63.47.00 204714927 STREET LIGHTING (19 LIGHTS @ 2 STREET LIGHTING (19 LIGHTS @ 2 111.000.68.542.63.47.00 204714935 STREET LIGHTING (5 LIGHTS @ 40 STREET LIGHTING (5 LIGHTS @ 40 111.000.68.542.63.47.00 204714943 STREET LIGHTING (4 LIGHTS @ 10 STREET LIGHTING (4 LIGHTS @ 10 111.000.68.542.63.47.00 204714950 STREET LIGHTING (12 LIGHTS @ 2 STREET LIGHTING (12 LIGHTS @ 2 111.000.68.542.63.47.00 205307580 DECORATIVE & STREET LIGHTING DECORATIVE & STREET LIGHTING 111.000.68.542.64.47.00 221593742 TRAFFIC LIGHT 21132 76TH AVE W TRAFFIC LIGHT 21132 76TH AVE W 111.000.68.542.64.47.00 222398059 SIGNAL CABINET 22730 HIGHWAY 7.4.b Page: 27 aD L 3 c �a Amoun y 0 a aD 110.5E 'D r U d 13,533.1( N m 378.8( U m c 17.1 1 M' c �a 24.3, p 0 �a a 6.1- 158.7( 0 7a 0 L 86.5E a Q 18.8, N 0 134.9E E 155.8( c aD E 89.5- U �a Q Page: 27 Packet Pg. 140 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher Date Vendor 249628 10/14/2021 037375 SNO CO PUD NO 1 249629 10/14/2021 039775 STATE AUDITOR'S OFFICE 249630 10/14/2021 075971 STEEL MAGIC NORTHWEST 249631 10/14/2021 076324 SUPERION LLC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 22730 Highway 99, Signal Cabinet - 111.000.68.542.64.47.00 222721177 STORMWATER PUMP STATION - 51 STORMWATER LIFT STATION - 51 V 422.000.72.531.90.47.00 222818874 DECORATIVE LIGHTING 115 2ND A) Decorative Lighting 115 2nd Ave S / 111.000.68.542.63.47.00 Total L144506 09-2021 AUDIT FEES 09-2021 Audit Fees 001.000.39.514.20.41.50 09-2021 Audit Fees 111.000.68.543.30.41.50 09-2021 Audit Fees 421.000.74.534.80.41.50 09-2021 Audit Fees 422.000.72.531.90.41.50 09-2021 Audit Fees 423.000.75.535.80.41.50 10142021 Steel Magic 329027 Total : ERPF NONPROFIT SUPPORT GRAD ERPF NONPROFIT SUPPORT GRAD 142.000.39.518.63.41.00 Total TRAKIT ANNUAL MAINTENACE FEE Trakit Annual Maintenance Fee - CC 512.000.31.518.88.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 Total 7.4.b Page: 28 a� L 3 c �a Amoun N 0 a m 81.Of u L_ 33.3E m U 28.2( 20,081.1 f c d c �a 1,272.3E o 127.2, a 381.7- 381.7 0 �a 381.7- o 2,544.7E a Q N 14,000.0( 14,000.0( o E 39,732.0( c 4,132.1E E 43,864.1E �a Q Page: 28 Packet Pg. 141 vchlist 10/14/2021 9:43:49AM Voucher List City of Edmonds 7.4.b Page: 29 a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 249632 10/14/2021 040917 TACOMA SCREW PRODUCTS INC 180014951-00 TRAFFIC - SUPPLIES 0 m TRAFFIC - SUPPLIES 111.000.68.542.64.31.00 151.4E u 10.4% Sales Tax L 111.000.68.542.64.31.00 15.7z 180014951-01 ROADWAY - SUPPLIES/ MARKING F ROADWAY - SUPPLIES/ MARKING F 111.000.68.542.31.31.00 123.4E v 10.4% Sales Tax 111.000.68.542.31.31.00 12.8' c 180019710-00 PM SUPPLIES: PAINT, ZERO -RUST PM SUPPLIES: PAINT, ZERO -RUST 001.000.64.576.80.31.00 117.2E 10.4% Sales Tax o 001.000.64.576.80.31.00 12.2( >+ Total: 432.9f m E 249633 10/14/2021 065459 THE HERALD SUBSCRIPTION DH-10015985 PW ADMIN - 1 YEAR SUBSCRIPTIO PW ADMIN - 1 YEAR SUBSCRIPTIO U 001.000.65.518.20.49.00 271.2( o Total: 271.2( 1i 0 249634 10/14/2021 027269 THE PART WORKS INC INV71977 FIRE STATION 20 - SUPPLIES a FIRE STATION 20 - SUPPLIES Q' Q 001.000.66.518.30.31.00 50.8" " Freight 001.000.66.518.30.31.00 10.1 � 10.4% Sales Tax o 001.000.66.518.30.31.00 6.3z N Total: 67.3z E 2 249635 10/14/2021 066056 THE SEATTLE TIMES 10626 VISIT EDMONDS DIGITALADS FOR U VISIT EDMONDS DIGITAL ADS FOR 120.000.31.575.42.41.40 1,500.0( E Total: 1,500.0( �a Q Page: 29 Packet Pg. 142 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher Date Vendor 249636 10/14/2021 066628 THE SUPPLY COMPANY LLC 249637 10/14/2021 072649 THE WIDE FORMAT COMPANY 249638 10/14/2021 038315 TK ELEVATOR CORPORATION 249639 10/14/2021 072652 TOWN OF WOODWAY 249640 10/14/2021 078725 TRESIA GONZALEZ Voucher List City of Edmonds Invoice PO # Description/Account 00730077 FLEET MAINT - SHOP SUPPLIES FLEET MAINT - SHOP SUPPLIES 511.000.77.548.68.31.20 10.4% Sales Tax 511.000.77.548.68.31.20 Tota I : 132084 DEV SVCS SUPPLIES Supplies for Wide Format Plotter- 001.000.62.524.10.31.00 10.4% Sales Tax 001.000.62.524.10.31.00 Tota I : US53022 ELEVATOR MAINTENANCE MUSEUI ELEVATOR MAINTENANCE MUSEUI 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 US53323 ELEVATOR MAINTENANCE CITY HP ELEVATOR MAINTENANCE CITY HP 001.000.66.518.30.48.00 001.000.66.518.30.48.00 Tota I : 10-11-21 10-11-21 - UNCLAIMED PROPERTY UNCLAIMED PROPERTY MONEY 001.000.245.900 Tota I : 4-40928 #NXWA-0524804 UTILITY REFUND #NXWA-0524804 Utility refund due tc 411.000.233.000 Total 7.4.b Page: 30 a� L 3 c �a Amoun N 0 a m 69.9z u L 7.2, 77.21 m v 394.0( a� 40.9E 434.9f 0 �a a 414.9z 43.1E U 4- 0 �a 1,487.0< p L Q 154.6E Q 2,099.7 N 0 1,180.0( 1,180.0( E U c 87.8, E 87.8: t U �a Q Page: 30 Packet Pg. 143 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher Date Vendor 249641 10/14/2021 070774 ULINE INC 249642 10/14/2021 078694 UNCHARTERED SOFTWARE INC Voucher List City of Edmonds Invoice PO # Description/Account 139201156 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 Freight 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 Total SPG21-275 INV SPG21-275 - EDMONDS PD GEOTIME SUBSCRIPTION 1 YEAR 001.000.41.521.21.41.00 ANNUAL GEOTIME SUBS 1 USER 001.000.41.521.21.41.00 Total 249643 10/14/2021 070767 UNITED RENTALS NW INC 195966501-003 249644 10/14/2021 067865 VERIZON WIRELESS 249645 10/14/2021 045405 VILLAGE TRANSMISSION INC WWTP: CRANE RENTAL CRANE RENTAL 423.000.76.535.80.45.00 10.4% Sales Tax 423.000.76.535.80.45.00 Total : 9889617069 C/A 442201730-00001 iPad Cell Service Mayor's Office 001.000.21.513.10.42.00 Dayton St Stormwater Pump Station 422.000.72.531.90.42.00 Tota I : 50995 UNIT 34 - LABOR & REPAIRS UNIT 34 - LABOR & REPAIRS 511.000.77.548.68.48.00 10.4% Sales Tax 511.000.77.548.68.48.00 51010 UNIT 282 - LABOR & REPAIRS ON h 7.4.b Page: 31 aD L 3 c �a Amoun N 0 a m 78.0( u 11.5E N 9.3, 98.9( U m c a� 1,999.0( �a 999.0( o 2,998.0( '5, M a E 894.0E U 4- 0 92.9E 986.9f c L Q a Q 35.1 £ N 29.3E c 64.5' E M 3,155.6E aD 328.1 t U �a Q Page: 31 Packet Pg. 144 vchlist 10/14/2021 9:43:49AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 249645 10/14/2021 045405 VILLAGE TRANSMISSION INC (Continued) 249646 10/14/2021 075155 WALKER MACY LLC P3282.04-41 249647 10/14/2021 067917 WALLY'S TOWING INC 215241 215316 215412 249648 10/14/2021 067195 WASHINGTON TREE EXPERTS 121-596 PO # Description/Account UNIT 282 - LABOR & REPAIRS ON h 511.000.77.548.68.48.00 10.4% Sales Tax 511.000.77.548.68.48.00 Total EOMA SERVICES THRU 9/25/21 EOMA SERVICES THRU 9/25/21 332.100.64.594.76.41.00 EOMA SERVICES THRU 9/25/21 125.000.68.595.61.41.00 Total UNIT 34 - TOWING UNIT 34 - TOWING 511.000.77.548.68.48.00 10.5% Sales Tax 511.000.77.548.68.48.00 UNIT 34 - TOWING UNIT 34 - TOWING 511.000.77.548.68.48.00 10.5% Sales Tax 511.000.77.548.68.48.00 INV 215412 - CS 21-23948 - EDMON TOW SILVER DODGE CS-21-23948 001.000.41.521.22.41.00 10.5% Sales Tax 001.000.41.521.22.41.00 Total PM: TREE REMOVAL: YOST PARK PM: TREE REMOVAL: YOST PARK 001.000.64.576.80.41.00 10.4% Sales Tax 001.000.64.576.80.41.00 7.4.b Page: 32 a� L 3 c �a Amoun y 0 a m 2,682.9( u L 279.0, 6,445.7, m z v 15,537.8- a� 1,517.9E 17,055.7, 0 �a a 104.0( 10.9� U 4- 0 Ta 100.0( p L a 10.5( Q N 184.0( 0 19.3, N 428.7i E 2 U c 420.0( E t U 43.6£ Q Page: 32 Packet Pg. 145 vchlist 10/14/2021 9:43:49AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 249648 10/14/2021 067195 067195 WASHINGTON TREE EXPERTS (Continued) 249649 10/14/2021 073552 WELCO SALES LLC 8128 249650 10/14/2021 077637 WEST EDMONDS COOP PRESCHOOL 10142021 WECP 249651 10/14/2021 075926 WESTERN EXTERMINATOR 249652 10/14/2021 073018 WINFIELD SOLUTIONS LLC 249653 10/14/2021 063008 WSDOT 249654 10/14/2021 011900 ZIPLY FIBER Description/Account Total BUSINESS CARDS FOR PARKS business cards for sandstrom, in park 001.000.64.571.22.31.00 10.4% Sales Tax 001.000.64.571.22.31.00 Total ERPF NONPROFIT SUPPORT GRAD ERPF NONPROFIT SUPPORT GRAD 142.000.39.518.63.41.00 Total 8854119 PS - BIMONTHLY SERVICE PS - BIMONTHLY SERVICE 001.000.66.518.30.41.00 10.4% Sales Tax 001.000.66.518.30.41.00 Total 64694679 PM SUPPLIES: FERTILIZER PM SUPPLIES: FERTILIZER 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 RE 41 JZ0186 L016 425-774-1031 425-776-1281 Total E20CE SERVICES THRU JULY2021 E20CE SERVICES THRU JULY2021 112.000.68.595.33.41.00 Total LIFT STATION #8 VG SPECIAL ACCI LIFT STATION #8 TWO VOICE GRAI 423.000.75.535.80.42.00 SNO-ISLE LIBRARY ELEVATOR PH( 7.4.b Page: 33 a� L 3 c �a Amoun y 0 463.61 0 U d L 66.7E N 6.9, 73.65 m c 8,000.0( -a 8,000.0( 0 L �a 103.9E a E 10.8- 114.7E o �a 0 L 253.4E a Q 26.3E 279.8, _o 93.7, .E 93.7; U c a� E 47.5( U Q Page: 33 Packet Pg. 146 vchlist 10/14/2021 9:43:49AM Bank code : usbank Voucher Date Vendor 249654 10/14/2021 011900 ZIPLY FIBER 101 Vouchers for bank code: usbank 101 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account (Continued) SNO-ISLE LIBRARY ELEVATOR PH( 001.000.66.518.30.42.00 Total Bank total Total vouchers : 7.4.b Page: 34 W L 3 c �a Amoun N 0 a (D 58.8, u 106.3, •` 544,507.2° m 544,507.2° m c d c �a 0 L Q U 4- 0 0 L Q Q Q r N O N E 2 V a 4) E t V f6 Q Page: 34 Packet Pg. 147 7.4.c vchlist 10/13/2021 3:14:43PM Bank code : usbank Voucher Date Vendor 10112021 10/11/2021 063308 STATE OF WASHINGTON Voucher List City of Edmonds Invoice PO # Description/Account 0000029 WWTP: 4/10/19 SHIP CHG 4/10/19 Ship Charges $15.21 that ha( 423.000.76.535.80.42.00 05022019 ONE DAY JURY SERVICE ONE DAY JURY SERVICE 001.000.23.512.50.49.20 05022019A TWO DAY JURY SERVICE TWO DAY JURY SERVICE 001.000.23.512.50.49.20 08/18 EXP CLAIM - JH SEQUIM TRAINING EXPENSE CLAII FERRY FARE TO SEQUIM 8/21/18 001.000.41.521.40.43.00 FERRY FARE RETURN FR SEQUIM 001.000.41.521.40.43.00 10/01/2018 REFUND - GENTLE YOGA CLASS REFUND - GENTLE YOGA CLASS 001.000.239.200 11152018 JURY TRIAL 11/15/2018-11/16/2018 JURY TRIAL 11/15/2018-11/16/2018 001.000.23.512.50.49.20 11152018A 2 DAY JURY TRIAL 11 /15/2018-11 /16 2 DAY JURY TRIAL 11 /15/2018-11 /16 001.000.23.512.50.49.20 11152018B JURY TRIAL 11/15/2018-11/16/2018 JURY TRIAL 11/15/2018-11/16/2018 001.000.23.512.50.49.20 11152018C JURY TRIAL 11/15/2018-11/16/2018 JURY TRIAL 11/15/2018-11/16/2018 001.000.23.512.50.49.20 2001423.009 REFUND: ART & PLAY CLASS REFUND: ART & PLAY CLASS 001.000.239.200 2002045.009 REFUND ESSENTRICS CLASS REFUND ESSENTRICS CLASS 7331 Page: 1 L 3 c ea .N 0 Amoun 0- m L 13.6� -0 c M 18.7( = 0 18.7( m a E 10.8( 0 R 11.6z o Q. a a 25.8� " N Page: 1 Packet Pg. 148 vchlist 10/13/2021 3:14:43PM Bank code : usbank Voucher Date Vendor 10112021 10/11/2021 063308 STATE OF WASHINGTON 1 Vouchers for bank code : usbank Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.239.200 2-05525 #4201-3252255 UTILITY REFUND #4201-3252255 Utility refund due to 411.000.233.000 3-03850 #70128707-RT UTILITY REFUND #70128707-RT Utility refund due to 411.000.233.000 3-31725 #19-317727 UTILITY REFUND #19-317727 Utility refund - received 411.000.233.000 3-33456 #40240434-810-CJ4 UTILITY REFUN #40240434-810-CJ4 Utility refund du( 411.000.233.000 3-35625 #611228509-HL UTILITY REFUND #611228509-HL Utility refund due to 411.000.233.000 4-17625 #20-175867 UTILITY REFUND #20-175867 Utility refund due to 411.000.233.000 6-01875 #20400940-SCM UTILITY REFUND #20400940-SCM Utility refund due to 411.000.233.000 8-24050 #4222-3343083 UTILITY REFUND #4222-3343083 Utility refund due to 411.000.233.000 BLD20180709 REFUND: APPLICANT INCORRECT Refund: Applicant incorrectly marked 001.000.257.620 Bus License Refund LI Refund Cst #00326517 LI Refund Cst #00326517- 001.000.257.310 Tota I : Bank total : 7.4.c Page: 2 m L 3 �a Amoun .o a m 10.0( d L 205.1 £ ui a� t 164.8z r m c m 207.01 c M 259.7E o m a 57.7( E .R U 238.6' �a 0 Q. 3,774.5E C N 19.4, 0 24.0( 3 a U 50.0( 3 5,184.3 , c m 5,184.31 �a a Page: 2 Packet Pg. 149 vchlist 10/13/2021 3:14:43PM Bank code : usbank Voucher Date Vendor 1 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account Total vouchers 7.4.c Page: 3 m L 3 �a Amoun .o 5,184.3� d L 0 0 0 L Q E V 4- 0 a Page: 3 Packet Pg. 150 7.4.d PROJECT NUMBERS (By Project Title) Protect Engineering Accounting Project Funding Protect Title Number Number 16 STM 174th St. & 71st Ave Storm Improvements c521 EBFB STM 175th St. SW Slope Stabilization c560 E21 FB LSTM 2018 Lorian Woods Study s018 EBFA SWR 2019 Sewerline Replacement Project c516 EBGA �M19 Storm Maintenance Project c525 WTR 2019 Swedish Waterline Replacement c523 EBJA 2019 Traffic Calmi i038 STR 2019 Traffic Signal Upgrades i045 E9AD UTILITIES 2019 Utility Rate & GFC Update s020 EBJB WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 STR 2020 Guardrail Installations i046 EOAA Ir STR 2020 Overlay Program STR 2020 Pedestrian Safety Program i049 EODB STR 2020 Pedestrian Task Force STR 2020 Traffic Calming i048 EOAC STR 2020 Traffic Signal Upgrades _i047 EOAB STR 2020 Waterline Overlay i053 EOCC LSTR 2021 Guardrail Installations STR 2021 Overlay Program i051 E21 CA �21 Pedestrian Task Force i062 SWR 2021 Sewer Overlay Program i060 E21 CC 2021 Stormwater Overlay Program i061 E21 CD STR 2021 Traffic Calming i056 E21AA WTR 2021 Waterline Overlay Program i059 E21CB STR 2022 Overlay Program i063 E22CA STR 2022 Sewerline Overlay Program i065 _ E22CC STR 2022 Stormwater Overlay Program i066 E22CD aterline Overlay Program ' i064 E22CB STR 220th Adaptive i028 EBAB 228th St. SW Corridor Improvements i005 E7 STR 238th St. Island & Misc. Ramps i037 EBDC STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA LSTR 76th Ave Overlay (196th St. to OVD) i052 E20CB STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STR 76th Ave W at 212th St SW Intersection Improvements STR 84th Ave W Overlay from 220th to 212th i031 EBCC STR 89th PI W Retaining Wa STR ADA Curb Ramps i033 EBDB STR Admiral Way Pedestrian Crossing STR Audible Pedestrian Signals i024 E7AB hSTM Ballinger Regional Facility Pre -Design STR Bikelink Project c474 ESDA WR Citywide Bicycle Improvements Project SWR Citywide CIPP Sewer Rehab Phase III c488 E6GB Citywide Pedestrian Crossing Enhancements STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB Revised 10/14/2021 Packet Pg. 151 7.4.d PROJECT NUMBERS (By Project Title) Protect Engineering Accounting Project Funding Project Title Number Number PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STM Edmonds Marsh Water Quality Project c564 E21 FE dmonds Street Waterfront Connector c478 '9WE5DW WTR Elm St. Waterline Replacement c561 E21JB STR Elm Way Walkway from 8th Ave to 9th Ave i058 E21 DA WTR Five Corners Reservoir Re -coating c473 FSKA LPM Fourth Avenue Cultural Corridor c282 EBMA STR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 SWR Lake Ballinger Trunk Sewer Study s011 ESGB Lift Station #1 Basin & Flow Study c461 STR Minor Sidewalk Program i017 E6DD STM NPDES (Students Saving Salmon) m013 E7FG GF Official Street Map & Sidewalk Plan Update s025 EONA ELLM OVD Slope Repair & Stabilizatio m105 STM Perrinville Creek Flow Reduction Improvements c552 E20FC IFSTM Perrinville Creek Recovery Study s028 WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA Phase 12 Annual Water Utility Replacement Project c558 WTR Phase 13 Waterline Replacement Project c565 E22JA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM IOLR SWR IrFAC SWR Phase 3 Storm Utility Replacement Project Phase 8 Annual yagwer ReplacemenLProjiL Phase 9 Annual Sewer Replacement Project PW Concrete Regrade & Drainage South Sanitary Sewer and Stormwater Pipe Rating Services 14 c563 c548 c559 c562 E21 FD EOGA E21 GA E21 GB rk Infiltration Facility STM Seaview Park Infiltration Facility Phase 2 c546 EOFA WWTP Sewer Outfall Groundwater Monitoring E4HA STR SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) i055 E20CE UTILITIES Standard Details Updat STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB Fr STM Stormwater Comp Plan Update s017 STR Sunset Walkway Improvements c354 E1 DA STR Trackside Warning System c470 E5 STR Walnut St. Walkway (3rd-4th) i044 E9DC PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA IPRK Waterfront Development & Restoration (Pre - Design m10 STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications WTR Yost & Seaview Reservoir Assessment s026 EOJB _ PRK Yost Park Infiltration Facility JIM E21 FA Revised 10/14/2021 Packet Pg. 152 7.4.d PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title EOAA i046 2020 Guardrail Installations STIR EOAB i047 2020 Traffic Signal Upgrades i048 2020 Traffic Calming STIR EOCA i042 2020 Overlay Program EOCC 2020 Waterline Overlay STIR EODA s024 2020 Pedestrian Task Force 2020 Pedestrian Safety Program STR EODC i050 Citywide Bicycle Improvements Project STM EOFA c546 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project LS c548 Phase 8 Annual Sewer Replacement Pro' WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project Yost & Seaview Reservoir Assessment PRK EOMA c551 Civic Center Playfield (Construction) Civic Center Playfield (Desig GF EONA s025 Official Street Map & Sidewalk Plan Update E1CA c368 76th Ave W at 212th St SW Intersection Improvements STIR E1 DA c354 Sunset Walkway Improvements STIR E20CB 76th Ave Overlay (196th St. to OVD) STIR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) STM E20FC c552 Perrinville Creek Flow Reduction Improvements STIR E21AA iO56 2021 Traffic Calming 1AB 2021 Guardrail Installations STIR E21 CA i051 2021 Overlay Program _ E21 CB Jok 2021 Waterline Overlay Program SWR E21 CC i06O 2021 Sewer Overlay Program E21 CD J� 2021 Stormwater Overlay Program STIR E21 DA i058 Elm Way Walkway from 8th Ave to 9th Ave 9K E21 DB i062 2021 Pedestrian Task Force PRK E21 FA c556 Yost Park Infiltration Facility 175th St. SW Slope Stabilization _ STM E21 FC s028 Perrinville Creek Recovery Study c563 Phase 3 Storm Utility Replacement Project STM E21 FE c564 Edmonds Marsh Water Quality Project Phase 9 Annual Sewer Replacement Project SWR E21 GB c562 Sanitary Sewer and Stormwater Pipe Rating Services Phase 12 Annual Water Utility Replacement Project WTR E21JB c561 Elm St. Waterline Replacement E22CA i063 2022Wrlay Prog�r STIR E22CB i064 2022 Waterline Overlay Program STIR E22CC i065 2022 Sewerline Overlay Program STIR E22CD i066 2022 Stormwater Overlay Program WTR E22JA c565 Phase 13 Waterline Replacement Project STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects ayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study Revised 10/14/2021 Packet Pg. 153 7.4.d PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title WWTP E4HA c446 Sewer Outfall Groundwater Monitoring FAC E4MB c443 Edmonds Fishing Pier Rehab STR E5AA c470 Trackside Warning System STR E5DA c474 Bikelink Project c478 Edmonds Street Waterfront Connector STM E5FD c479 Seaview Park Infiltration Facility 1 Lake Ballinger Trunk Sewer Study WWTP E5HA c481 WWTP Outfall Pipe Modifications E5J13 �MIi Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR E5KA c473 Five Corners Reservoir Re -coating tandard Details Updates STR E6AA s014 Hwy 99 Gateway Revitalization itywide Protected/Permissive Traffic Signal Conversion STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) Minor Sidewalk Progra STM E6FD s017 Stormwater Comp Plan Update E6GB c488 Citywide CIPP Sewer Rehab Phase III STR E7AB i024 Audible Pedestrian Signals STR 228th St. SW Corridor Improvements STR E7CD i025 89th PI W Retaining Wall i026 Citywide Pedestrian Crossing Enhancements STM E7FA m105 OVD Slope Repair & Stabilization Storm Drain Improvements @ 9510 232nd St. SW STM E7FG m013 NPDES (Students Saving Salmon) - E7JA c498 2019 Waterline Replacer 071� PRK E7MA c544 Waterfront Development & Restoration (Construction) Waterfront Development & Restorati PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) 20th Adaptiv STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements E8CC 1 84th Ave W Overlay from 220th to 212th STR E8DB i033 ADA Curb Ramps E8DC 238th St. Island & Misc. Ramps STM E8FA s018 2018 Lorian Woods Study E8FB c521 174th St. & 71 st Ave Storm Improvements STM E8FC c525 2019 Storm Maintenance Project c516 2019 Sewerline Replacement Project WTR E8JA c523 2019 Swedish Waterline Replacement _ UTILITIES E8'JW s0 2019 Utility Rate & GFC Update PM E8MA c282 Fourth Avenue Cultural Corridor qr STR E9AA i038 2019 Traffic Calmin STR E9AD i045 2019 Traffic Signal Upgrades 2019 Waterline Overlay STR E9DA i040 Admiral Way Pedestrian Crossing ST E9DC i044W Walnut St. Walkway (3rd-4th) STM E9FA s022 Ballinger Regional Facility Pre -Design FAC E9MA c5011 PW Concrete Regrade & Drainage South Revised 10/14/2021 Packet Pg. 154 7.4.d PROJECT NUMBERS (By New Project Accounting Number) Engineering Protect Protect Accounting Funding Number Number Project Title PM EBMA c282 Fourth Avenue Cultural Corridor STR E1 DA c354 Sunset Walkway Improvements STR ElCA c368 76th Ave W at 212th St SW Intersection Improvements STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects FAC E4MB c443 Edmonds Fishing Pier Rehab WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study STR ESAA c470 Trackside Warning System WTR ESKA c473 Five Corners Reservoir Re -coating STR ESDA c474 Bikelink Project STR ESDB c478 Edmonds Street Waterfront Connector STM ESFD c479 Seaview Park Infiltration Facility WWTP ESHA c481 WWTP Outfall Pipe Modifications WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) SWR E6GB c488 Citywide CIPP Sewer Rehab Phase III STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW PRK E7MA c496 Waterfront Development & Restoration (Design) WTR E7JA c498 2019 Waterline Replacement FAC E9MA c502 PW Concrete Regrade & Drainage South SWR EBGA c516 2019 Sewerline Replacement Project STM EBFB c521 174th St. & 71 st Ave Storm Improvements WTR EBJA c523 2019 Swedish Waterline Replacement STM EBFC c525 2019 Storm Maintenance Project PRK EOMA c536 Civic Center Playfield (Design) PRK E7MA c544 Waterfront Development & Restoration (Construction) STM EOFA c546 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) STM E20FC c552 Perrinville Creek Flow Reduction Improvements PRK E21 FA c556 Yost Park Infiltration Facility WTR E21JA c558 Phase 12 Annual Water Utility Replacement Project SWR E21 GA c559 Phase 9 Annual Sewer Replacement Project STM E21FB c560 175th St. SW Slope Stabilization WTR E21JB c561 Elm St. Waterline Replacement SWR E21GB c562 Sanitary Sewer and Stormwater Pipe Rating Services STM E21 FD c563 Phase 3 Storm Utility Replacement Project STM E21 FE c564 Edmonds Marsh Water Quality Project WTR E22JA c565 Phase 13 Waterline Replacement Project STR E7AC i005 228th St. SW Corridor Improvements STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6DD i017 Minor Sidewalk Program STR E7AB i024 Audible Pedestrian Signals Revised 10/14/2021 Packet Pg. 155 7.4.d PROJECT NUMBERS (By New Project Accounting Number) Enaineerina Project Project Accounting Funding Number Number Project Title STR E7CD i025 89th PI W Retaining Wall STR E7DC i026 Citywide Pedestrian Crossing Enhancements STR EBAB i028 220th Adaptive STR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements STR EBCC 031 84th Ave W Overlay from 220th to 212th STR EBDB i033 ADA Curb Ramps STR EBDC i037 238th St. Island & Misc. Ramps STR E9AA i038 2019 Traffic Calming STR E9DA i040 Admiral Way Pedestrian Crossing STR EOCA i042 2020 Overlay Program WTR E9CB i043 2019 Waterline Overlay STR E9DC i044 Walnut St. Walkway (3rd-4th) STR E9AD i045 2019 Traffic Signal Upgrades STR EOAA i046 2020 Guardrail Installations STR EOAB i047 2020 Traffic Signal Upgrades STR EOAC i048 2020 Traffic Calming STR EODB i049 2020 Pedestrian Safety Program STR EODC i050 Citywide Bicycle Improvements Project STR E21 CA i051 2021 Overlay Program STR E20CB i052 76th Ave Overlay (196th St. to OVD) STR EOCC i053 2020 Waterline Overlay STR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) STR E21AA i056 2021 Traffic Calming STR E21AB i057 2021 Guardrail Installations STR E21 DA i058 Elm Way Walkway from 8th Ave to 9th Ave WTR E21 CB i059 2021 Waterline Overlay Program SWR E21 CC i060 2021 Sewer Overlay Program STM E21 CD i061 2021 Stormwater Overlay Program STR E21 DB i062 2021 Pedestrian Task Force STR E22CA i063 2022 Overlay Program STR E22CB i064 2022 Waterline Overlay Program STR E22CC i065 2022 Sewerline Overlay Program STR E22CD i066 2022 Stormwater Overlay Program STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STM E7FA m105 OVD Slope Repair & Stabilization UTILITIES ESNA solo Standard Details Updates SWR ESGB s0l l Lake Ballinger Trunk Sewer Study STR E6AA s014 Hwy 99 Gateway Revitalization STM E6FD s017 Stormwater Comp Plan Update STM EBFA s018 2018 Lorian Woods Study UTILITIES EBJB s02O 2019 Utility Rate & GFC Update STM E9FA s022 Ballinger Regional Facility Pre -Design STR EODA s024 2020 Pedestrian Task Force GF EONA s025 Official Street Map & Sidewalk Plan Update WTR EOJB s026 Yost & Seaview Reservoir Assessment STM E21 FC s028 Perrinville Creek Recovery Study Revised 10/14/2021 Packet Pg. 156 7.4.d PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding ProiiectTitle Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB FAC PW Concrete Regrade & Drainage South c502 E9MA GF Official Street Map & Sidewalk Plan Update s025 EONA PM Fourth Avenue Cultural Corridor c282 EBMA PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA PRK Yost Park Infiltration Facility c556 E21 FA STM 174th St. & 71 st Ave Storm Improvements c521 EBFB STM 175th St. SW Slope Stabilization c560 E21 FB STM 2018 Lorian Woods Study s018 EBFA STM 2019 Storm Maintenance Project c525 EBFC STM 2021 Stormwater Overlay Program i061 E21CD STM Ballinger Regional Facility Pre -Design s022 E91FA STM Phase 3 Storm Utility Replacement Project c563 E21 FD STM Dayton Street Stormwater Pump Station c455 E4FE STM Lake Ballinger Associated Projects c436 E4FD STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Flow Reduction Improvements c552 E20FC STM Perrinville Creek Recovery Study s028 E21 FC STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STM Edmonds Marsh Water Quality Project c564 E21 FE STR 2019 Traffic Calming i038 E9AA STR 2019 Traffic Signal Upgrades i045 E9AD STR 2020 Guardrail Installations i046 EOAA STR 2020 Overlay Program i042 EOCA STR 2020 Pedestrian Safety Program i049 EODB STR 2020 Pedestrian Task Force s024 EODA STR 2020 Traffic Calming i048 EOAC STR 2020 Traffic Signal Upgrades i047 EOAB STR 2021 Guardrail Installations i057 E21AB STR 2021 Overlay Program 051 E21 CA STR 2021 Traffic Calming i056 E21 AA STR 228th St. SW Corridor Improvements i005 E7AC STR 238th St. Island & Misc. Ramps i037 EBDC STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DI3 STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STR 76th Ave Overlay (196th St. to OVD) i052 E20CB STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STR 76th Ave W at 212th St SW Intersection Improvements c368 ElCA Revised 10/14/2021 Packet Pg. 157 7.4.d PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Project Title Number Number STR 84th Ave W Overlay from 220th to 212th i031 EBCC STR 89th PI W Retaining Wall 025 E7CD STR ADA Curb Ramps 033 EBDB STIR Admiral Way Pedestrian Crossing 040 E9DA STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 ESDA STR Citywide Bicycle Improvements Project i05O EODC STR Citywide Pedestrian Crossing Enhancements 026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Edmonds Street Waterfront Connector c478 ESDB STR Elm Way Walkway from 8th Ave to 9th Ave i058 E21 DA STR Hwy 99 Gateway Revitalization s014 E6AA STR Minor Sidewalk Program i017 E6DD STR SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) 055 E20CE STR Sunset Walkway Improvements c354 El DA STR Trackside Warning System c470 ESAA STR Walnut St. Walkway (3rd-4th) 044 E9DC STR 2021 Pedestrian Task Force 061 E21 DB STR 2022 Overlay Program i063 E22CA STR 2022 Waterline Overlay Program i064 E22CB STR 2022 Sewerline Overlay Program i065 E22CC STR 2022 Stormwater Overlay Program i066 E22CD STR 2020 Waterline Overlay i053 EOCC STR 220th Adaptive i028 EBAB SWR 2019 Sewerline Replacement Project c516 EBGA SWR 2021 Sewer Overlay Program i060 E21CC SWR Citywide CIPP Sewer Rehab Phase III c488 E6GB SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Phase 8 Annual Sewer Replacement Project c548 EOGA SWR Phase 9 Annual Sewer Replacement Project c559 E21 GA SWR Sanitary Sewer and Stormwater Pipe Rating Services c562 E21GB UTILITIES 2019 Utility Rate & GFC Update s02O EBJB UTILITIES Standard Details Updates solo ESNA WTR 2019 Swedish Waterline Replacement c523 EBJA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR 2021 Waterline Overlay Program i059 E21CB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB WTR Elm St. Waterline Replacement c561 E21JB WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WTR Phase 12 Annual Water Utility Replacement Project c558 E21JA WTR Yost & Seaview Reservoir Assessment s026 EOJB WTR Phase 13 Waterline Replacement Project c565 E22JA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 10/14/2021 Packet Pg. 158 7.4.e Payroll Earnings Summary Report City of Edmonds Pay Period: 1,015 (09/16/2021 to 09/30/2021) Hour Type Hour Class Description Hours Amount 111 ABSENT NO PAY LEAVE 24.00 0.00 112 ABSENT NO PAY NON HIRED 69.00 0.00 121 SICK SICK LEAVE 779.25 30,165.56 122 VACATION VACATION 1,113.75 47,074.90 123 HOLIDAY HOLIDAY HOURS 87.00 2,890.47 124 HOLIDAY FLOATER HOLIDAY 44.00 1,601.37 125 COMP HOURS COMPENSATORY TIME 112.25 4,363.01 130 COMP HOURS Holidav Compensation Used 9.00 341.23 135 SICK WASHINGTON STATE SICK LEY 17.00 325.32 141 BEREAVEMENT BEREAVEMENT 82.00 3,166.33 150 REGULAR HOURS Kelly Dav Used 36.00 1,315.71 155 COMP HOURS COMPTIME AUTO PAY 260.78 14,410.95 157 SICK SICK LEAVE PAYOFF 65.06 2,522.89 158 VACATION VACATION PAYOFF 42.37 1,717.45 160 VACATION MANAGEMENT LEAVE 66.00 4,365.12 170 REGULAR HOURS COUNCIL BASE PAY 700.00 9,916.62 174 REGULAR HOURS COUNCIL PRESIDENTS PAY 0.00 300.00 175 REGULAR HOURS COUNCIL PAY FOR NO MEDICP 0.00 3,714.40 190 REGULAR HOURS REGULAR HOURS 17,011.00 702,346.60 191 REGULAR HOURS FIRE PENSION PAYMENTS 4.00 5,912.37 194 SICK Emerqencv Sick Leave 38.50 1,254.73 205 OVERTIME HOURS OVERTIME .5 24.00 399.41 210 OVERTIME HOURS OVERTIME -STRAIGHT 12.50 510.91 215 OVERTIME HOURS WATER WATCH STANDBY 72.00 4,188.57 216 MISCELLANEOUS STANDBY TREATMENT PLANT 15.00 1,334.19 220 OVERTIME HOURS OVERTIME 1.5 449.25 32,450.38 225 OVERTIME HOURS OVERTIME -DOUBLE 11.00 742.34 405 ACTING PAY OUT OF CLASS - POLICE 0.00 573.87 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 349.01 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 1,220.12 602 COMP HOURS ACCRUED COMP 1.0 66.25 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 264.25 0.00 901 SICK ACCRUED SICK LEAVE -0.84 0.00 10/14/2021 Packet Pg. 159 7.4.e Payroll Earnings Summary Report City of Edmonds Pay Period: 1,015 (09/16/2021 to 09/30/2021) Hour Type Hour Class Description Hours Amount 903 MISCELLANEOUS CLOTHING ALLOWANCE 0.00 -37.50 905 KELLY DAY Police Kellv Dav Adiustment -168.00 0.00 acc MISCELLANEOUS ACCREDITATION PAY 0.00 82.04 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 200.63 boc MISCELLANEOUS BOC II Certification 0.00 96.39 colre MISCELLANEOUS Collision Reconstruction ist 0.00 90.46 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 180.92 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 492.28 ctr MISCELLANEOUS CTR INCENTIVES PROGRAM 0.00 1.00 deftat MISCELLANEOUS DEFENSE TATICS INSTRUCTOI 0.00 163.96 det MISCELLANEOUS DETECTIVE PAY 0.00 123.92 det4 MISCELLANEOUS Detective 4% 0.00 850.86 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 773.36 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 558.38 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 5,943.21 firear MISCELLANEOUS FIREARMS INSTRUCTOR 0.00 440.96 hol HOLIDAY HOLIDAY 8.00 292.09 k9 MISCELLANEOUS K-9 PAY 0.00 266.41 less MISCELLANEOUS LESS LETHAL INSTRUCTOR 0.00 86.54 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 1,102.30 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 599.74 Ig12 LONGEVITY Lonqevitv 9% 0.00 4,496.08 Ig13 LONGEVITY Lonqevitv 7% 0.00 633.16 Ig14 LONGEVITY Lonqevitv 5% 0.00 888.02 Iq2 LONGEVITY PAY LONGEVITY PAY 4% 0.00 251.44 Iq4 LONGEVITY Lonqevitv 1 % 0.00 374.16 Iq5 LONGEVITY Lonqevitv 3% 0.00 1,268.93 Iq6 LONGEVITY Lonqevitv .5% 0.00 344.43 Iq7 LONGEVITY Lonqevitv 1.5% 0.00 307.02 Iq8 LONGEVITY Lonqevitv 8% 0.00 710.88 mels SICK Medical Leave Sick 89.00 3,213.00 mtc MISCELLANEOUS MOTORCYCLE PAY 0.00 123.92 ooc MISCELLANEOUS OUT OF CLASS 0.00 186.00 10/14/2021 Packet Pg. 160 7.4.e Payroll Earnings Summary Report City of Edmonds Pay Period: 1,015 (09/16/2021 to 09/30/2021) Hour Type Hour Class Description Hours Amount pds MISCELLANEOUS Public Disclosure Specialist 0.00 116.54 pfmp ABSENT Paid Familv Medical Unpaid/Sup 286.37 0.00 pfms SICK Paid FAMILY MEDICAL/SICK 93.63 3,694.05 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 2,461.91 prof MISCELLANEOUS PROFESSIONAL STANDARDS 0.00 196.58 pto MISCELLANEOUS Traininq Officer 0.00 157.28 sdp MISCELLANEOUS SPECIAL DUTY PAY 0.00 301.49 sqt MISCELLANEOUS ADMINISTRATIVE SERGEANT 0.00 196.58 st REGULAR HOURS Serqeant Pav 0.00 147.44 traf MISCELLANEOUS TRAFFIC 0.00 123.92 21,783.37 $911,974.61 Total Net Pay: $622,641.56 10/14/2021 I Packet Pg. 161 7.4.f Benefit Checks Summary Report City of Edmonds Pay Period: 1,015 - 09/16/2021 to 09/30/2021 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 64825 10/05/2021 bpas BPAS 4,993.72 0.00 64826 10/05/2021 jhan JOHN HANCOCK 408.56 0.00 64827 10/05/2021 flex NAVIA BENEFIT SOLUTIONS 3,906.24 0.00 64828 10/05/2021 icma VANTAGE TRANSFER AGENTS 304884 4,173.89 0.00 64829 10/05/2021 afscme WSCCCE, AFSCME AFL-CIO 2,306.50 0.00 15,788.91 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 3264 10/05/2021 pens DEPT OF RETIREMENT SYSTEMS 274,045.39 0.00 3266 10/05/2021 aflac AFLAC 4,594.46 0.00 3269 10/05/2021 us US BANK 117,877.28 0.00 3270 10/05/2021 mebt WTRISC FBO #N3177131 110,138.34 0.00 3271 10/05/2021 wadc WASHINGTON STATE TREASURER 25,120.45 0.00 3272 10/05/2021 pb NATIONWIDE RETIREMENT SOLUTION 5,905.69 0.00 3273 10/05/2021 oe OFFICE OF SUPPORT ENFORCEMENT 764.50 0.00 0.00 538,446.11 Grand Totals: 554,235.02 0.00 10/14/2021 Packet Pg. 162 7.5 City Council Agenda Item Meeting Date: 10/19/2021 Youth Commission Candidate Appointments Staff Lead: Shannon Burley Department: Parks, Recreation & Cultural Services Preparer: Shannon Burley Background/History City of Edmonds Youth Commission was established in June of 2018. There are eleven (11) positions on the Youth Commission, nine (9) regular positions and two (2) alternates. Each Councilmember has one appointee and the Mayor has four (4): two (2) regular and two (2) alternate appointees. In a special meeting on October 4, 2021 at 5 pm Councilmembers Susan Paine, Vivian Olson, Luke Distelhorst and Diane Buckshnis interviewed 6 potential candidates. Following the meeting Councilmembers selected the appointments represented in the Narrative. Staff Recommendation Approve Youth Commission Candidate Appointments. Narrative Youth Commission Position 3: Councilmember Distlehorst appoints Julie Andres - Junior, Edmonds Woodway HS Youth Commission Position 5: Councilmember Buckshnis appoints Sam Yi -Junior, Kings High School Youth Commission Position 6: Councilmember Olson appoints Mariana Yenter - Sophomore, Edmonds Woodway HS Youth Commission Position 7: Council President Paine appoints Chelsea Beck - Senior, Edmonds Woodway HS Returning Youth Commissioners are Seniors at their respective schools: 1. Owen Lee - Edmonds Woodway HS 2. Sydney Pearson - Edmonds Woodway HS 3. Brook Roberts - Shorewood HS 4. Finn Paynich - Edmonds Heights 5. Brook Rinehimer - Mountlake Terrace HS 6. Audrey Lim - Kings High School Packet Pg. 163 7.5 7. Aaron Nateephaisan - Shorewood HS Additional information regarding returning youth commissioners can be found at www.edmondswa.gov under government/boards and commissions/youth commission https://edmondswa.gov/cros/one.aspx?portalid=16495016&pageid=17278173 Packet Pg. 164 7.6 City Council Agenda Item Meeting Date: 10/19/2021 Civic Park Restroom Contract Staff Lead: Angie Feser Department: Parks, Recreation & Cultural Services Preparer: Angie Feser Background/History The multi -year Civic Center Playfield park renovation project is in process having started construction in August this year and is slated for completion in Winter 2022. The $13.4M construction project is funded through a variety of sources and this restroom is identified as a Owner -Supplied project expenditure. In a cost -saving measure, the design, fabrication, delivery and setting of the permanent restroom structure was directly procured as owner -supplied rather than provided by the General Contractor. The attached $ 605,090 Goods & Materials Agreement (Contract) and the Sole Source Justification allows for this approach and contracts for this arrangement. The construction project's current funding allocated by Council is adequate to cover this expenditure. Staff Recommendation Staff recommends the Council approve the attached $ 605,090 Goods & Materials Agreement between the City of Edmonds and the Public Restroom Company and Sole Source Justification to directly procure the Civic Center Playfield Park restroom. Attachments: CIVIC RESTROOM BUILDING —SOLE SOURCE JUSTIFICATION Rev A Contract for Purchase of Civic Restroom Building FINAL RSPDF Packet Pg. 165 7.6.a SOLE SOURCE JUSTIFICATION The City of Edmonds' Purchasing Policy and Procedures require that quotes or competitive bidding be conducted for all purchases of $20,000 or more. However, there are exceptions to this requirement. A sole source purchase means that a single vendor is uniquely qualified to meet the purchasing objective and therefore is exempt from the bidding process. Date October 5, 2021 Amount including freight and sales tax $605,090 Department Parks Requestor Angie Feser Description of Purchase/Service Building: 20% 0" x 40% 8" (including roof), Project Reference Number: 10967-10/14/2021-5, Wall Finish: stucco, Roof: TPO Roof System, Freight to Site and Installation. Vendor Name Public Restroom Company Address 2587 Business Parkway City, State, Zip Code Minden, NV 89423 Phone Number 888-888-2060 Contact Katie Sherin Chief Operating Officer Phone: 888-888-2060 Fax: 888-888-1448 E-mail: KatyCcr�PublicRestroomCompany.com Please check appropriate box ❑ Research has determined that equipment or service is necessary and available from only one vendor. ❑ Item specifically required by grant or contract provisions. ❑ Government mandated services. ❑ Emergency purchase, repair services or parts replacement. ❑ Only compatible with existing system or equipment. Packet Pg. 166 7.6.a ® Other — Please explain The Public Restroom Company prefabricated concrete building is configured for use as a restroom, mechanical room and storage room. It offers sufficient space to accommodate five unisex restrooms and mechanical, electrical and control equipment required for the Civic Center Playfield fountain. Custom blockouts provide a large area for a pump pit and access to route numerous waterlines and other utilities to the exterior of the building. The storage room with floor to ceiling interior walls and its own entry door meets Washington State Code for chemical storage. Other suppliers offer smaller prefabricated concrete buildings configured as restrooms or concession stands that would not properly function as a mechanical room. VENDOR CERTIFICATION Vendor certifies that the City is getting the lowest price offered as compared to similarly situated clients, terms and conditions. Vendor Date CITY CERTIFICATION: I am aware of the City's requirements for competitive bidding and the established criteria for justification for sole source/sole brand purchasing. As an approved department designee, I have gathered the required information and have made a concerted effort to review comparable/equipment or service. This effort is documented in this justification. I hereby certify as to the validity of the information and feel confident that this justification for sole source, sole brand procurement meets the City's criteria and will withstand an audit the State Auditor's Office, or a vendor protest. Department Designee Mayor (if required) City Project/Budget Number: EOMA/c551 2 Date Date Packet Pg. 167 7.6.b GOODS, MATERIALS AND SERVICES AGREEMENT between the City of Edmonds and Public Restroom Company THIS AGREEMENT ("Agreement") is made by and between the City of Edmonds, a Washington municipal corporation (the "City"), and Public Restroom Company, located and doing business at 2587 Business Parkway, Minden, NV 89423, telephone number (888) 888- 2060, respectively (the "Vendor") as a sole source procurement contract for goods, materials and installation services. AGREEMENT I. DESCRIPTION OF WORK. The Vendor shall provide the following goods, materials and services to the City (as described more fully in the October 5, 2021 Price Proposal, attached hereto as Exhibit A and incorporated herein by this reference): Prefabricated Concrete Building, with installation, as follows: Manufacturer Name / Part Description 1 Each Public Restroom Company Concrete Building / 20'- 0" x 40'- 8" (including roof) Restroom Building. Stucco wall finish, TPO roof system, (5) accessible restrooms, (1) pump room with floor slab opening, (1) storage/flex room and (1) utility chase, (5) exterior single doors, (1) exterior double door, (2) interior doors, (5) glazed windows and (1) electrical panel. Washington State PE drawings and calculations. Washington State Labor and Industry design review, inspection tags and NLEA. Freight to accessible site as defined by Public Restroom Company Install Requirements. Crane to offload and set building at accessible site as defined by Public Restroom Company Install Questionnaire. Project Reference Number: 10967-10/5/2021-4 Civic Center Playfield CPN EOMA/651 Packet Pg. 168 7.6.b II. TIME OF COMPLETION. Upon the effective date of this Agreement, the Vendor shall provide and deliver all goods and materials and effect the installation of same within 180 calendar days of written notice to proceed and signed approved architectural submittals from all authorities required to provide approval. Delivery shall be made to City of Edmonds Civic Center Playfield, 310 6th Avenue N, Edmonds, WA 98020. Time is of the essence for this Agreement. The delivery date and time shall be mutually agreed upon, between 8:00 AM and 2:00 PM, Monday through Friday only. III. COMPENSATION. The City shall pay the Vendor an amount not to exceed six hundred and five thousand, ninety Dollars ($605,090.00), including freight and applicable Sales Tax, for the goods, materials and services included in this Agreement. The City shall pay the Vendor in monthly installments based upon plant percentage of completion, supported by photographs. If the City objects to all or any portion of an invoice, it shall notify the Vendor and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. Certification of Price: The Vendor hereby certifies that the City is receiving the lowest price offered as compared to the Vendor's similarly situated clients, terms and conditions. Defective Goods. The Vendor guarantees the City that the goods and materials shall be free of any and all defects in the workmanship and materials. The City reserves its right to withhold payment from the Vendor for any defective or unauthorized goods or materials. Final Payment: Waiver of Claims. VENDOR ACCEPTANCE OF FINAL PAYMENT SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME REQUEST FOR FINAL PAYMENT IS MADE. IV. WARRANTY. This Agreement is subject to all warranty provisions established under the Uniform Commercial Code, Title 62A, Revised Code of Washington. The Vendor warrants that the goods and materials to be provided pursuant to this Agreement are merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance with their specifications and the Vendor's representations to the City. The Vendor shall correct all defects in workmanship and materials within five (5) years from the date of the City's acceptance of the goods or materials. In the event any part of the goods or materials are repaired, only original replacement parts shall be used —rebuilt or used parts will not be acceptable. When defects are corrected, the warranty for that portion of the work shall extend for five (5) years from the date such correction is completed and accepted by the City. The Vendor shall begin to correct any defects within seven (7) calendar days of the receipt of notice from the City of the defect. If the Vendor does not accomplish the corrections within a reasonable time as determined by the City, the City may complete the corrections and the Vendor shall pay all costs incurred by the City in order to accomplish the correction. Civic Center Playfield CPN E0MA/c551 Packet Pg. 169 7.6.b V. INDEMNIFICATION. The Vendor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Vendor performance of this Agreement, except for that portion of the injuries and damages caused by the City's sole negligence. The provisions of this section shall survive the expiration or termination of this Agreement. VI. INSURANCE. The Vendor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the provision of goods or materials to the City. No Limitation. The Vendor's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Vendor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. Minimum Scope of Insurance. The Vendor shall obtain insurance of the types described below: Commercial General Liability insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01 and shall cover products liability. The City shall be named as an insured under the Vendor's Commercial General Liability insurance policy using ISO Additional Insured -Vendors Endorsement CG 20 15 or a substitute endorsement providing equivalent coverage. Minimum Amounts of Insurance. Vendor shall maintain the following insurance limits: Commercial General Liability. insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and a $2,000,000 product liability aggregate limit. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance: 1. The Vendor's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Vendors' insurance and shall not contribute with it. 2. The Vendor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. Civic Center Playfield CPN EOMA/651 Packet Pg. 170 7.6.b Verification of Coverage. The Vendor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Vendor before goods or materials will be accepted by the City. VII. MISCELLANEOUS PROVISIONS. A. Non -Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. B. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the Snohomish County Superior Court, Snohomish County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorneys' fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section IV of this Agreement. C. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. D. Assignment. Any assignment of this Agreement by either party without the written consent of the non -assigning party shall be void. If the non -assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. E. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Vendor. Civic Center Playfield CPN E0MA/c551 Packet Pg. 171 7.6.b F. Entire Agreement. The written provisions and terms of this Agreement, together with Exhibit A attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in Exhibit A to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. G. Compliance with Laws. The Vendor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Vendor's business, equipment, and personnel engaged in the provision of goods or materials as set forth in this Agreement or accruing out of the provision of those goods or materials. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. VENDOR: CITY OF EDMONDS: By: By: Print Name: Print Name: Mike Nelson Its Its Mayor DATE: DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: VENDOR: CITY OF EDMONDS: Public Restroom Company City Clerk, City of Edmonds 2587 Business Parkway 121 Sth Avenue North Minden, NV 89423 Edmonds, WA 98020 Civic Center Playfield CPN EOMA/651 Packet Pg. 172 7.6.b ATTEST/AUTHENTICATE: Scott Passe , City Clerk APPROVED AS TO FORM: Office of the City Attorney Civic Center Playfield CPN EOMA/cSS1 Packet Pg. 173 7.6.b DUBLIC RESTROOM COMPANY Price Proposal: Edmonds Civic Field, Edmonds, WA Date: October 5, 2021 Reference: 10967-10/14/2021-5 Our Offer to Sell: Building Better Places To Gall 1. Restroom Building delivered to site @ $ 572,351 Public Restroom Company herein bids to furnish (building only per plans and specifications, delivered to site with all costs except installation including applicable taxes excluding retention. (retention is not allowed as this is materials or a product fully assembled before shipment to the site and therefore not subject to retention.) 2. Installation: Turnkey Installation of the Building above @ $ 32,739 with retention allowed. Public Restroom Company also includes in this two-part quotation our turnkey installation package for this building. Our national factory authorized installation team will: a. Arrive onsite to confirm and verify the owner/General Contractor provided scope of work in preparation for installation including access to the site. b. Verify the building pad size, building corners, finished slab elevation, utility depth and location, meter size and distance from building, and compaction compliance. c. Excavate the utility trenches for placement of our prefabricated underground piping tree for plumbing and electrical, set the kit in place, provide the water test for inspection before backfilling, and then place the site adjacent coarse sand you provide to us alongside the building pad and screed it level for final building placement. We will need onsite water availability for wetting the sand bed before building placement to consolidate the pad. d. Set the building on the site pad. e. Connect the utility piping stub ups to the building piping stub down building points of connection for water, sewer, and electrical conduit to the building internal electrical panel. 3. Owner/General Contractor final Tie In of Utilities and other Site work: The exterior utility connections for water, sewer and electrical 6' or less from the footprint of the building are by owner/general contractor. 4. Total Cost of building and installation @ $ 605,090 Edmonds Civic Field, City of Edmonds, WA 1 10/14/20211 Reference tt 10967-10/S/2D21-5 2587 Business Parkway I Minden, NV 89423 i www.PubticRestroomCompany.com i p: 888.888.2060 1 f: 888-888.1448 1of9 Packet Pg. 174 7.6.b PUBLIC RESTROOM COMPANY Building Better Places To Go.'"" OWNER/GENERAL CONTRACTOR SCOPE OF WORK WITH/WITHOUT FOOTINGS: Scope of Work Background: Owner/General Contractor shall survey the site, establish survey for the building pad and prefabricated building slab elevation and front corners, excavate for building footings (if required), locate footing sleeves for electrical, waste, and water, pour the footings (if required), furnish sand base adjacent to subgrade pad, and provide location for utility POC's nominally 6' outside the foundation. Preparation of Building Pad. Owner/General Contractor is responsible for providing the building subgrade pad or when required footings to frost depth per Public Restroom Company design specifications. PRC will provide detailed drawings for the subgrade building pad, utilities POC's, and if required the footings, attached to this scope of work. Subgrade Pad/Foundation Requirements: 1. Owner/General Contractor shall survey the building site and provide a finished slab elevation for the prefabricated building. The building pad size we require is larger than the final actual building footprint. Provide building front corner stakes with 10' offsets. 2. Excavate the existing site to the depth of the required footings to local code if required. 3. Furnish coarse concrete sand adjacent to subgrade pad so PRC can cut the utility trenches, install underground utilities, and screed sand. Owner/General Contractor verification of site access to allow Building Delivery: 1. You certify to PRC that suitable delivery access to the proposed building site is available. Suitable access is defined as 14' minimum width, 16' minimum height, and sufficient turning radius for a crane and 70' tractor -trailer. 2. Our cost is based upon the crane we provide being able to get within 35' from the building center and for the delivery truck to be no more than 35' from the crane center picking point. 3. If the path to the building site traverses curbs, underground utilities, landscaping, sidewalks, or other obstacles that could be damaged, it is the Owner/General Contractor 's responsibility for repair and all costs, if damage occurs. 4. If trench plating is required, it shall be the cost responsibility of the Owner/General Contractor. 5. If unseen obstacles are present when site installation begins, it is the Owner/General Contractor responsibility to properly mark them and verbally notify PRC before installation. 6. If weather becomes an issue for safety or site installation delays due to weather, Owner/General Contractor or PRC with General Contractor's confirmation may call -off set. If building set Is stopped, relocation of the building modules to an onsite or offsIte location may incur additional costs to Owner/General Contractor. Installation Notice and Site Availability: PRC will provide sufficient notice of delivery of the prefabricated building. The Owner/General Contractor shall make the site available during the delivery period. During the delivery period, on an Edmonds Civic Field, City of Edmonds, WA 1 10/14/20211 Reference # 10967-10/5/2021-5 Z587 Business Parkway I Minden, NV 89423 1 www.PublicRestroomCompany.com I p: 888.888-2060 I f: 888-868-1448 zof9 Packet Pg. 175 7.6.b PUBLIC fitRE5TROOM COMPANY Building Better Places To Go."' improved site, Owner should stop site watering several days before delivery to minimize the impact on the soils for the heavy equipment needed for installation. Caution: If site is not ready for our field crew to perform their installation and if no notice of delay in readiness from Owner/General Contractor is received, PRC will provide a change order for re - mobilization on a daily basis until the site is ready for us. Ready means that the site pad is completed, the corner required survey stakes are in place, the slab elevation stakes are in place, the location of the front of the building is confirmed on site, and access to the site is available from an improved roadway. Owner/General Contractor shall sign the change order before we will continue delivery. Public Restroom Company will "turn -key" set the buildings including the hook up of utilities inside the building (only) when they are available. PRC will use its own factory trained staff for the installation. Utility Connections: 1, The Owner/General Contractor is responsible for flushing all water service lines before final connection. 2. The Owner/General Contractor is responsible for the final connections of water, sewer, and electrical at the exterior of building POC's. 3. PRC provides a POC for water, a POC DWV waste line with a clean out your service connection, and an electrical schedule 80 PVC sleeve at an exterior POC. 4. PRC provides and connects the interior building utility connections and the Owner/General Contractor or their subcontractor makes the exterior connections to POC's for services. Special Conditions, Permits, and Inspection Fees: Follow any published specifications governing local building procedures for applicable building permit fees, health department fees, all inspection fees, site concrete testing fees, and compaction tests, if required by Owner. PRC is responsible for all required State inspections and final State insignia certification of the building, if applicable. Jurisdiction for Off -site Work: lurisdiction, for permitting and inspection of this building shall be either the State agency who manages prefabricated building compliance in the state or the local CBO (when the State does not provide certification.) If the responsibility for building inspection is the local C130, we will provide a certified plan set, calculations, and a third -party engineer inspection report for any and all closed work the local official cannot see. PUBLIC HESTROOM COMPANY SCOPE OF WORK: Our In Plant/Off-Site Construction Scheduling System: PRC has several off -site manufacturing centers in the United States, strategically located, with the proper equipment and trained staff to fabricate our custom buildings to our high -quality fit and finish standards. PRC manages quality control in our off -site production facility to comply with the approved drawings and provides an inspection certification and photos as required. When proprietary materials, Edmonds Civic Field, City of Edmonds, WA 1 10/14/2021 1 Reference # 10957-10/5/2021-5 2587 Business Parkway I Minden, NV 89423 1 www.PubticRestroomCompany.com I p: 888-888-2060 1 f: 888.888.1448 3 of 9 Packet Pg. 176 7.6.b PUBLIC i RESTROOM COMPANY Building Better Places To Gu.s" which we have designed and fabricated, are part of the project, PRC supplies the manufacturing centers with these proprietary PRC components, We then schedule the in -plant construction process to coordinate with your delivery date through our Operations Division field staff. We guaranty on time at cost delivery weather permitting. Special Payment and Progress Billing Terms. - invoicing begins on the 3& of the month following an order and/or the acceptance of the proposal/contract. The first progress billing invoice will be issued for the commencement of design and engineering of architectural plans. This will be 10% of the contracted amount. Once construction begins invoicing will commence monthly based on plant percentage of completion, supported by photographs. In the event of project stoppage, additional fees may be assessed for re -mobilization, storage, crane costs, etc. our discounted project costs are based upon timely payments. Delays in payment could change delivery schedules and project costs. Delivery and Installation; Site Inspection: PRC staff, upon site arrival, will verify the required dimensions of the building pad and the corner locations/elevation. We will also verify the delivery path from an accessible road or street and install the underground utilities to the point of connection nominally 6' from the exterior of the building. Installation: PRC will install the building turn -key, except for any exclusion (listed under "Exclusions," herein.) Installation of Utilities under the Prefabricated Building: We fabricate off -site an underground utilities (water, and DWV piping and fittings) preassembled plumbing and electrical tree. Our site staff will set the underground tree into code depth excavated trenches and our staff will install the coarse concrete sand to bed the piping per our submitted drawing. We provide all the under -slab piping including the driven electrical ground rod. The Owner/General Contractor brings utility services to within 6' of the pad and are responsible for final connections at that point. Connection of Utilities Post Building Placement: After placement of the building on the pad by PRC, our field staff will tie in the water and sewer connection "inside" the building only and terminate at a point of connection (POC) outside the building clearly marked for each utility service. The Owner/General Contractor is responsible for final utility point of service connections at the nominal 6' from building locations, Electrical: PRC provides the electrical conduit to the POC 6' from the building. The Owner/General Contractor pulls the wire and ties it off on the electrical panel. Edmonds Civic Field, City of Edmonds, WA 1 10/14/20211 Reference H 10967-10/5/2021-5 2587 Business Parkway I Minden, NV 89423 1 www.PublicRestroomCompany.com I p: 888-888-2060 1 f: 888-888-1448 aof9 Packet Pg. 177 7.6.b PUBLIC RESTROOM COMPANY Building Better Places To Go.S"' Plumbing: PRC provides the POC up to 6' from the building footprint and the Owner/General Contractor connects the water to our stub out location. Sewer: Some sites depending on the local jurisdiction will require an outside house trap which Owner/General Contractor shall install if needed. PRC will provide you with a sewer point of connection including a clean out to which Owner/General Contractor will terminate the site sewer service. Testing of Water, Sewer, and Electrical in Plant and Final Site Utility Connection: Before the building leaves the manufacturing center, PRC certifies a pressure water piping test, DWV, and the electrical connections for compliance with code. While the building is fully tested for leaks at the plant before shipment, road vibration may loosen some plumbing slip fittings and require tightening once the building services (water) is completed. Owner/General Contractor is responsible for minor fitting tightening to handle small slip fitting leaks caused by transportation. Time of Completion: PRC estimates a 180 calendar day schedule to complete our scope of work from receipt of written notice to proceed together with signed approved architectural submittals from all authorities required to approve them. ExclusionslExceptions: 1. Downspouts, gutters and PTO tie in, Advantus lights, electrical meter, utility sink, floor sink & eyewash by others, not PRC. 2. Access issues for delivery of the building by a clear unobstructed path of travel from an improved roadway to the final installation pad or foundation may cause site delays and extra cost at each site. This exclusion covers sites whose access is limited by trees, inaccessible roadways, overhead power lines at location where crane will lift building, grade changes disallowing our delivery trailers with only 4" of clearance to grade, berms, or uneven site grades, or when the path of travel is over improvements such as sidewalks, all of which are not within the scope of work by PRC. On some sites without on -site storage availability for buildings that cannot be set, relocation to a proximal crane yard and later relocated to the site for installation, will incur additional fees at rates that vary depending on local rates. PRC will provide written costs for this additional work by change order. 3. If weather on site causes site delivery issues, the delivery may have to be diverted to an off -site location and the additional costs will be a change order to the bid. Our staff works with the Owner/General Contractor in advance to make sure sound decisions for delivery are made to avoid this issue. But sometimes Owner/General Contractor take risks for weather, but this risk is clearly at the Owner/General Contractor risk, not PRC. 4. Sidewalks outside the building footprint. 5. Trench plates or matting needed for protection of site soils, sidewalks, hardscaping, or site utilities shall be the responsibility of the Owner/General Contractor. Any site soils damage Edmonds Civic Field, City of Edmonds, WA 1 10/14/20211 Reference # 10967-10/5/2021-5 2587 Business Parkway i Minden, NV 84423 1 www.PublicRestroomCompany.com I p: 888-888.2060 1 f: 888-888.1448 5of9 Packet Pg. 178 7.6.b PUBLIC RE5TROOM COMPANY Building Better Places To Go." or other site improvements if damaged during installation shall be the responsibility of the Owner/General Contractor. 6. Not responsible for removing any soil, sand, or other debris as a result of trenching or installation. 7. Survey, location of building corners, finish floor elevation, excavation, and construction of subgrade building pad and footings (if required) per PRC plans. B. Soil conditions not suitable for bearing a minimum of 1500 PSF with compaction to 901 maximum dry density shall require Owner/General Contractor correction before building placement. If no soils testing report is available before bid, Owner/General Contractor must verify site supporting soils at a minimum of 1500 PSF because that is the least we can place our structures on or Owner/General Contractor or engineer of record must design a foundation system to meet the imposed loads of site placement. 9. Improper water pressure, an undersized meter, or improper water volume flow to the building may necessitate a change order for installation of a building internal diaphragm tank to provide the minimum flaw rate and static pressure of up to 60 PSI and a minimum of 40 PSI to properly flush the fixtures. Building water service chlorination, post installation, shall be by Owner/General Contractor. 10. Our bid included crane costs are based on a maximum 35' radius from the center pin of the crane (10' back from the rear of the crane) to the building center point of the furthest building module roof. if additional distance requires a larger crane, additional costs will be assessed by change order to the Owner/General Contractor. 11. Bonds, building permits, a site survey, special inspection fees, minor trash removal (nominally one pickup truck of shipping materials), final utility connections to the on -site water, sewer and electrical are by the Owner/General Contractor. Since the building is fully inspected and tested in plant, minor plumbing leaks (if water is not available when building site work installation is completed) is by the Owner/ General Contractor. 12. Site Traffic Control, if applicable, shall be by Owner/ General Contractor, not PRC. 13. Any equipment installation, site work or special inspections other than described within this proposal, shall be by Owner/General Contractor. 14. Backflow certification if applicable by Owner/ General Contractor. Insurance and Prevailing Wage Certification: PRC shall comply with the required insurance requirements, wage reports, and safety requirements for the project, including OSHA regulations. Special Insurance to protect the Building before acceptance: As PRC requires payment for each month of off -site construction, and since the building is not on owner property where their insurance will cover the building, we maintain a special policy that insures the property even when paid for off -site until the building is finally accepted by the owner. This special policy protects the Owner's custom ordered materials to be used in the fabrication of the building during this period. PRC provides this Stock Throughput Policy to cover the building materials from supplier to manufacturer, while it is being built off -sire, while in transit to the job site, during and after it Edmonds Civic Field, City of Edmonds, WA 1 10/14/20211 Reference # 10967-10/5/2021-5 2587 Business Parkway I Minden, NV 89423 1 www.Pubtickestro❑mCompany.com 1 p: U8.988-7060 1 f: 888-888-1448 6of9 Packet Pg. 179 7.6.b Tf� I� PUBLIC RESTROOM COMPANY Building Better Places, To Go.' is installed on -site until final acceptance. This special policy has a $1,000,000 coverage limit. This exceeds the cost of any single building we have offered for sale herein. Errors and Omissions Insurance: Our firm employs licensed architects, engineers, and drafting staff to provide design of our buildings. Since these buildings are required to meet accessibility standards and building codes on site, and since we are the designer, we carry Errors and Omissions Insurance (E & O) to protect our clients from any errors. The policy covers a limit of up to $2,000,000 per occurrence and is more clearly explained in the insurance certificates we provide after receipt of a purchase order. WARRANTY All work performed by PUBLIC RESTROOM COMPANY (called "Company") shall be warranted to the Owner to be of good quality, free of faults and defects in material, workmanship, and title for 5 years from last date of installation if building is installed by Company or 1 year if building is installed by Owner or Owner's agent without on -site supervision by Company. Company warranty on building shell including exterior walls, concrete 8" slab/foundation, and roof system is warranted for 20 years structurally. The Company will repair or replace at their sole option any defects in work upon proper notice to the below stated address below. Our Company extended warranties shall be Company only and shall have no effect on any required Performance, Payment, or Warranty Bonds where Surety shall assume no liability to the Company, the Owner, or any third parties should the Company fail for any reason to deliver acceptable maintenance warranties beyond the one year period. The warranty extension is solely between the owner and PRC and not the general contractor, bonding company, or architect/engineer of record. This warranty applies only if all work performed by Company has been fully paid for, including change orders if applicable. Company has no responsibility for any neglect, abuse, or improper handling of building product. The warranties expressed herein are exclusive, and are in lieu of all other warranties expressed or implied, including those of merchantability and fitness. There are no warranties which extend beyond those described on the face of this Warranty. The foregoing shall constitute the full liability of the Company and be the sole remedy to the Owner. Term of Offer to Sell and Owner/General Contractor Acceptance: This offer is valid for acceptance within 30 days, or when a part of a public bid for the applicable duration imposed within the owner's bid documents. Acceptance is by approving our post bid preliminary notice to begin drawings subject to final Owner/General Contractor approval of our submittals and receipt of a contract or a purchase order/contract. Edmonds Civic Field, City of Edmonds, WA j 10/14120211 Reference # 10967-10/5/2021-5 2587 Business Parkway I Minden, NV 89423 1 www.PubticRestroomCompany.com I p: 888-888-2060 1 f: 838-888-1448 7of9 Packet Pg. 180 7.6.b 0 PUBLIC II RESTROOM �.-. COMPANY Building Better Places To Go.,m Special Notice of Possible Project Cost Increases as a Result of Late Payments: In the event of delayed or late payment, PRC shall have the right to remedies including late charges, overall project total cost increases, and other damages as allowed by applicable law. The contract price quoted herein is a discounted price based upon our receipt of progress payments as invoiced on the agreed billing schedule of PRC. In the event of non-payment, PRC will provide a 5 day written notice to cure and if payment is still not received, the discounted price for the payment due may increase, to an undetermined amount, to cover work stoppage, remobiliaation, cancellation of materials and subsequent restocking charges, resale of the contracted building to another party, storage fees, additional crane fees, travel and per diem costs for field crews, and any other cost applicable to the project, as allowed by law. Interest if applicable to non-payment will be assessed at the maximum amount allowed by law or 18% whicheveris greater. Termination Upon Termination for any reason, Owner/General Contractor shall be liable for the cost of all work performed up to the date of termination. Additionally, Owner/General Contractor shall pay for off -site demolition and disposal of the partially or fully fabricated building as well as any non -returnable materials which were custom -ordered to complete fabrication in PRC's factory location. Any returned materials are subject to return and restocking fees at the Owner/General Contractor expense. Venue for Contract Jurisdiction: Public Restroom Company requires all contracts accepted by our firm to hold that the venue for legal jurisdiction for this contract offer and acceptance shall be Douglas County, Nevada. In the event of your default, PRC shall be entitled to the full amount due including reasonable attorney fees, casts, storage, expenses of physical recovery, and statutory interest, as allowed by law. Edmonds Civic Field, City of Edmonds, WA 1 10/14/20211 Reference # 10967-10/5/2021-5 2587 Business Parkway I Minden, NV 89423 1 www.PublicRestroomCompany.com I p: 888.888.2060 1 f: 888.888.1448 8of9 Packet Pg. 181 7.6.b PUBLIC RESTROOM COMPANY Building Better Places To GWm No modifications to this offer shall be authorized unless confirmed in writing by the president of Public Restroom Company. Offered by: Public Restroom Company by Katie Sherin, COO This provides conditional acceptance of this preliminary purchase order for this building subject to acceptance of the submittals, furnished by Public Restroom Company. Once you accept the preliminary submittals, this shall become a final purchase agreement or at your discretion the final purchase order or a contract may be substituted with this attached. Accepted by: Authorized Signature Printed Name Date Signed Legal Entity Name and Address Edmonds Civic Field, City of Edmonds, WA 1 10/14/20211 Reference # 10967-10/5/2p21-5 2587 Business Parkway I Minden, NV 89423 1 www.PublicRestroomCompany.com I p: 888.888.2060 1 f: 888.888.1448 9 of 9 Packet Pg. 182 7.6.b L c 0 V E 0 0 L N N w L IL Packet Pg. 183 Lo 0 \ C) `O Ol 0 LL LL W F- U LI_I O CL off w � z N , w O UHa Z WO9 \\ I I /VI I „ MLr-- --_CT--- ----� fJ9 wZ w Q \ y �\I W , W I W ai. J 0 I6 I io , . ., . , µ' H I I ° y O q it N I I I N __J I I 1 0 w w o 1 0 n. U w Y Z - z YNK ol / t==a J J O w - LL)- — — — - r I P: z�mm Oz Q v w a 0 0 \\ w m N ---- I� ay a� �W _ 04 W = morIL O LL) O Z o ' I r r r „0-,0 L „0-,M (11b213AO JOO2J) X-,0Z Z a IL w o Oy_ O� w a LL U N Packet Pg. 184 7.6.b o I ^t I 3 o WO I �3 I I I a I I -4; I w U I I oCL I�m ( = I I I Z O T I i / 1 1 •o' II� I I 1 I I I I 1 1 I I I I I I I I I I I I I I 1 1 N � I o I I I 1 I I I 1 I i I I + I I 1 I I I I 1 I I I I I I I 1 I O �(n O O W JI C) d = ml N 3 UI 01n O m ❑ 0 o I a Zn Li no " �w 0 C) �� w0 J m W O J I I I I I I I I i ( 1 1 I I 1 1 I I 1 I I I I I I I O O I I d�<II 0 lO W 0 jWK a I sl d O Om F n ❑ Packet Pg. 185 a, O D in o _ \ i a w Z O oO � } i am per, r O I I I � I 1 1 I I I 11 I 1 I I i I 1 I I 1 I I 1 I 1 I I I I 0 U o'v o'4 t� Packet Pg. 186 7.7 City Council Agenda Item Meeting Date: 10/19/2021 August 2021 Monthly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation No action needed; informational only. Narrative August 2021 Monthly Financial Report Attachments: August 2021 Monthly Financial Report Packet Pg. 187 I 7.7.a I OF EDP � d lac. 1SOV CITY OF EDMONDS MONTHLY BUDGETARY FINANCIAL REPORT AUGUST 2021 Packet Pg. 188 1 GENERAL FUND SUMMARY I 7.7.a I General Fund Revenues and Expenses (Rolling 24 months) General Fund Revenue General Fund Expenses 10,000, 000 9,000,000 8,000,000 7,000, 000 6,000, 000 5,000,000 4,000, 000 , 3,000,000 2,000, 000 1,000, 000 — September December ♦� 9 ft Tr - March June September December March June General Fund Tax Revenue (2015 through 2020) Sales Tax Property Tax EMS Tax Other Taxes 12,000, 000 10,000, 000 8,000,000 _ _ 6,000,000 4,000, 000 2,000,000 2015 2016 2017 2018 2019 2020 General Fund Tax Revenue (2021 YTD) 8,000,000 7,000,000 6 634 250 6,000,000 5 855 878 $5,354,926 5,000,000 4,000,000 3,000,000 2,309,077 2,000,000 1,000,000 Sales Tax Property Tax EMS Tax Other Taxes 1 Packet Pg. 189 I 7.7.a I City of Edmonds, WA Monthly Revenue Summary -General Fund 2021 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 2,287,290 $ February 4,613,781 March 7,107,230 April 10,175,039 May 18,374,709 June 20,786,286 July 23,079,988 August 25,616,155 September 27,881,561 October 31,748,856 November 40,108,232 December 42,450,777 Real Estate Excise Tax 1 & 2 2,287,290 $ 2,740,276 19.80% 2,326,491 5,089,278 10.31 2,493,449 7,050,949 -0.79% 3,067,809 11,029,475 8.40% 8,199,670 20,122,774 9.51% 2,411,577 22,872,014 10.03% 2,293,702 25,583,320 10.85% 2,536,167 28,113,466 9.75% 2,265,406 3,867,296 8,359,375 2,342,545 City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2021 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 195,748 $ February 341,557 March 525,343 April 697,989 May 895,413 June 1,120,061 July 1,335,075 August 1,581,214 September 1,849,736 October 2,083,774 November 2,308,787 December 2,500,000 195,748 $ 625,840 219.72% 145,810 922,678 170.14% 183,786 1,222,093 132.63 172,646 1,478,072 111.76 197,424 1,949,651 117.74 224,648 2,330,065 108.03% 215,015 2,879,064 115.65% 246,138 3,453,870 118.43% 268,522 234,038 225,013 191,213 *The monthly budget forecast columns are based on a five-year average. 2 Packet Pg. 190 1 SALES TAX SUMMARY I 7.7.a I Construction Trade, $968,200 Accommodation, _ $18,693 Clothing and Accessories, $214,933 Communications, $163,010 Wholesale Trade, $249,294 Sales Tax Analysis By Category Current Period: August 2021 Year -to -Date Total $6,634,250 Automotive Repair, $133,805 Amusement & Recreation, $35,615 Health &Personal Care, $173,176 10,000,000 8,000,000 $6,741,838 $6,905,122 6,000,000 4,000,000 2,000, 000 0 201 Misc Retail, $1,223,271. .Business Services, $698,030 Gasoline, $26,745 Retail Food Stores, �- $227,379 Retail Automotive, $1,634,293 _A Others, $154,300 Eating & Drinking, Manufacturing, $83,637 $629,868 Annual Sales Tax Revenue 1 $8,406,296 $8,452,715 $8,317,046 $7,395,114 2017 50 2018 2019 2020 YTD 2021 3 Packet Pg. 191 1 I 7.7.a I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2021 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 661,963 $ 661,963 $ 774,198 16.95% February 1,491,081 829,118 1,647,058 10.46% March 2,110,825 619,744 2,350,659 11.36% April 2,677,870 567,045 3,041,781 13.59% May 3,379,279 701,409 3,922,140 16.06% June 4,038,220 658,941 4,797,214 18.80% July 4,756,025 717,805 5,699,002 19.83% August 5,547,915 791,890 6,634,250 19.58% September 6,288,480 740,565 October 7,063,515 775,035 November 7,866,501 802,986 December 8,600,000 733,499 Gas Utility Tax Sales and Use Tax 9,000,000 8,000,000 7,000,000 6,000,000 fof 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Yeaz Budget Prior Year City of Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 82,557 $ 82,557 $ 84,132 1.91% February 170,654 88,097 172,999 1.37% March 250,947 80,292 269,171 7.26% April 317,447 66,501 350,366 10.37% May 368,586 51,139 413,190 12.10% June 403,108 34,522 453,419 12.48% July 430,884 27,777 489,128 13.52% August 454,299 23,415 512,233 12.75% September 475,121 20,822 October 498,594 23,472 November 537,295 38,702 December 595,000 57,705 Gas Utility Tax 700,000 600,000 500,000 - 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC �CurrentYeaz Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. m Packet Pg. 192 1 I 7.7.a I City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2021 Telephone Utility Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 69,351 $ 69,351 $ 56,592 -18.40% February 138,426 69,074 85,370 -38.33% March 199,085 60,660 140,907 -29.22% April 265,909 66,823 190,824 -28.24% May 325,636 59,728 218,932 -32.77% June 385,177 59,540 274,873 -28.64% July 443,946 58,770 322,813 -27.29% August 501,501 57,554 365,431 -27.13% September 557,882 56,382 October 615,320 57,437 November 665,999 50,679 December 723,000 57,001 Electric Utility Tax Telephone Utility Tax 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 179,984 $ 179,984 $ 192,356 6.87% February 379,889 199,905 367,328 -3.31% March 546,637 166,748 537,433 -1.68% April 730,293 183,656 721,208 -1.24% May 873,813 143,520 872,875 -0.11% June 997,568 123,755 987,183 -1.04% July 1,114,337 116,769 1,105,355 -0.81% August 1,230,154 115,816 1,217,532 -1.03% September 1,342,671 112,517 October 1,453,976 111,305 November 1,576,729 122,753 December 1,710,000 133,271 Electric Utility Tax 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*-- Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 5 Packet Pg. 193 7.7.a I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2021 Meter Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 779,311 $ 779,311 $ 785,708 0.82% February 1,323,513 544,201 1,376,327 3.99% March 2,123,378 799,865 2,200,360 3.63% April 2,634,733 511,355 2,730,111 3.62% May 3,397,533 762,799 3,527,366 3.82% June 3,993,888 596,356 4,181,353 4.69% July 4,928,107 934,219 5,161,097 4.73% August 5,728,520 800,414 6,057,803 5.75% September 6,831,863 1,103,343 October 7,628,547 796,684 November 8,538,589 910,042 December 9,090,825 552,236 Storm Water Sales Meter Water Sales 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC - Current Yeaz Budget - Prior Year City of Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 384,276 $ 384,276 $ 377,845 6.87% February 1,216,009 831,732 1,205,144 -3.31% March 1,599,504 383,495 1,586,561 -1.68% April 1,939,303 339,799 1,926,094 -1.24% May 2,323,204 383,901 2,307,849 -0.11% June 2,663,931 340,727 2,647,822 -1.04% July 3,048,086 384,154 2,994,340 -1.76% August 3,880,066 831,980 3,819,514 -1.56% September 4,263,771 383,706 October 4,604,458 340,687 November 4,988,465 384,006 December 5,316,477 328,012 Storm Water Sales 5,500,000 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 - 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. O CL d w O C O C LL t C O N O N r to M 3 Q O CL O C c LL z r C O r N O N y+ to 7 1m 7 Q C d t V Q 6 Packet Pg. 194 I 7.7.a I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2021 Unmeter Sewer Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 846,742 $ 846,742 $ 806,699 -4.73% February 1,539,036 692,295 1,482,613 -3.67% March 2,387,119 848,083 2,293,552 -3.92% April 3,078,705 691,586 2,976,527 -3.32% May 3,923,269 844,563 3,802,264 -3.08% June 4,616,005 692,736 4,493,851 -2.65% July 5,485,907 869,902 5,279,791 -3.76% August 6,180,993 695,086 5,974,891 -3.33% September 7,065,967 884,974 October 7,769,759 703,792 November 8,630,384 860,626 December 9,319,928 689,544 *The monthly budget forecast columns are based on a five-year average. O CL Iv fC U C M C LL t a+ C O r N O N a+ In 7 7 Q O CL d R U C M C M t C O r N O N a+ fn 7 7 Q r+ C d E t V M r+ a+ a 7 Packet Pg. 195 I 7.7.a I City of Edmonds, WA Monthly Expenditure Report -General Fund 2021 General Fund Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 4,845,167 $ 4,845,167 $ 4,488,492 -7.36% February 8,240,292 3,395,126 7,637,016 -7.32% March 11,746,201 3,505,909 11,022,804 -6.16% April 15,231,541 3,485,340 14,232,961 -6.56% May 18,483,451 3,251,910 17,443,966 -5.62% June 22,684,269 4,200,818 21,115,256 -6.92% July 26,549,767 3,865,498 24,346,357 -8.30% August 30,224,810 3,675,044 27,848,489 -7.86% September 33,657,349 3,432,539 October 37,442,814 3,785,464 November 41,528,072 4,085,259 December 45,978,718 4,450,646 Non -Departmental General Fund 48,000,000 44,000,000 40,000,000 36,000,000 32,000,000 28,000,000 24,000,000 20,000,000 16,000,000 12,000,000 8,000,000 4,000,000 0 JAN FEB MAR APR MAX JUN JUL AUG SEP OCT NOV DEC --P--Current Year Budget -Prior Year City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 2,126,439 $ 2,126,439 $ 2,013,112 -5.33% February 2,957,339 830,899 2,845,113 -3.79% March 3,909,781 952,442 3,679,050 -5.90% April 4,736,733 826,952 4,484,023 -5.34% May 5,415,966 679,234 5,278,401 -2.54% June 6,873,740 1,457,774 6,412,264 -6.71% July 7,909,844 1,036,104 7,203,386 -8.93% August 8,774,178 864,334 8,115,624 -7.51% September 9,513,240 739,062 October 10,425,754 912,513 November 11,547,839 1,122,086 December 12,881,593 1,333,754 *The monthly budget forecast columns are based on a five-year average. Packet Pg. 196 I 7.7.a I City of Edmonds, WA Monthly Expenditure Report -City Council 2021 City Council Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 27,295 $ 27,295 $ 26,808 -1.79% February 57,824 30,529 53,681 -7.17% March 91,440 33,616 83,267 -8.94% April 122,323 30,882 110,738 -9.47% May 163,149 40,826 137,169 -15.92% June 212,026 48,877 164,613 -22.36% July 246,267 34,241 192,621 -21.78% August 293,761 47,494 219,652 -25.23% September 333,076 39,315 October 357,472 24,396 November 393,733 36,262 December 432,478 38,745 City ofEdmonds, WA Monthly Expenditure Report -Office of Mayor 2021 Office of Mayor Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 28,543 $ 28,543 $ 27,531 -3.55% February 58,378 29,835 55,740 -4.52% March 86,855 28,477 83,532 -3.83% April 115,847 28,992 111,352 -3.88% May 144,377 28,530 138,910 -3.79% June 172,357 27,980 166,677 -3.30% July 200,988 28,631 194,309 -3.32% August 230,481 29,494 221,858 -3.74% September 259,088 28,607 October 287,175 28,087 November 315,280 28,104 December 345,501 30,221 Office of Mayor 350,000.00 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 0.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. F O CL d w C t>3 C LL t C O N O N r In M 3 Q O CL O C c LL _A t r C O N O N N 7 Im 7 Q C d t V t>3 Q 9 Packet Pg. 197 I 7.7.a I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2021 Human Resources Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 73,271 $ 73,271 $ 75,120 2.52% February 138,790 65,519 132,066 -4.84% March 202,112 63,322 187,141 -7.41% April 262,791 60,679 252,612 -3.87% May 326,332 63,541 319,298 -2.16% June 403,462 77,130 368,323 -8.71% July 464,647 61,185 419,004 -9.82% August 528,490 63,843 462,324 -12.52% September 598,547 70,057 October 664,032 65,485 November 731,681 67,649 December 837,176 105,495 City of Edmonds, WA Monthly Expenditure Report -Municipal Court 2021 Municipal Court Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 88,422 $ 88,422 $ 93,953 6.26% February 185,102 96,680 183,450 -0.89% March 279,267 94,165 275,717 -1.27% April 374,976 95,709 359,370 -4.16% May 477,911 102,935 445,221 -6.84% June 568,960 91,049 535,746 -5.84% July 663,035 94,076 622,191 -6.16% August 760,661 97,626 749,313 -1.49% September 855,256 94,594 October 954,530 99,275 November 1,047,855 93,324 December 1,166,183 118,328 Municipal Court 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Yeaz *The monthly budget forecast columns are based on a five-year average. F O CL d w C C LL t C O N O N r to M 3 Q O CL O C O c LL t r C O r N O N to 7 lm 7 Q C d t V Q 10 Packet Pg. 198 I 7.7.a I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2021 Community Services/Economic Development Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 41,233 $ 41,233 $ 43,221 4.82% February 88,221 46,989 85,831 -2.71% March 135,256 47,034 130,319 -3.65% April 184,259 49,003 157,909 -14.30% May 233,650 49,391 198,730 -14.95% June 281,295 47,646 263,632 -6.28% July 332,496 51,200 308,903 -7.10% August 387,551 55,056 366,310 -5.48% September 434,722 47,170 October 487,409 52,687 November 550,406 62,997 December 624,198 73,792 City Clerk Community Services/Economic Development 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --*-- Current Yeaz Budget � Prior Yeaz City of Edmonds, WA Monthly Expenditure Report -City Clerk 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 73,276 $ 73,276 $ 78,859 7.62% February 133,953 60,677 139,396 4.06% March 196,194 62,241 209,183 6.62% April 261,901 65,707 272,337 3.98% May 322,071 60,170 328,247 1.92% June 380,379 58,308 351,029 -7.72% July 444,659 64,280 363,075 -18.35% August 511,894 67,234 408,783 -20.14% September 567,756 55,862 October 625,324 57,568 November 692,090 66,766 December 757,055 64,965 800,000 City Clerk 700,000 600,000 500,000 06 400,000 300,000 200,000 - 100,000 , 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a jive -year average. O CL lv FY O C C LL t C O tV O N r to M 3 Q O CL O C c LL t r C O r N O N N 7 lm 7 Q C d 1= t V Q 11 Packet Pg. 199 I 7.7.a I City of Edmonds, WA Monthly Expenditure Report -Technology Rental Fund 2021 Technology Rental Fund Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 136,722 $ 136,722 $ 117,002 -14.42% February 290,515 153,792 168,294 -42.07% March 386,224 95,709 350,229 -9.32% April 453,827 67,604 404,389 -10.89% May 542,997 89,170 460,963 -15.11% June 634,330 91,333 519,736 -18.07% July 713,918 79,588 572,585 -19.80% August 806,613 92,695 642,362 -20.36% September 902,103 95,490 October 985,360 83,257 November 1,067,005 81,645 December 1,257,909 190,904 Finance Technology Rental Fund 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC �Current Year Budget Prior Year City of Edmonds, WA Monthly Expenditure Report -Finance 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 116,793 $ 116,793 $ 137,736 17.93% February 202,688 85,896 226,074 11.54% March 289,766 87,077 314,260 8.45% April 377,999 88,233 402,835 6.57% May 466,613 88,615 490,038 5.02% June 576,420 109,807 625,371 8.49% July 670,117 93,697 766,314 14.36% August 756,308 86,191 875,083 15.70% September 853,460 97,152 October 943,512 90,052 November 1,030,441 86,929 December 1,118,378 87,937 Finance 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0-- Current Yeaz Budget -0-- Prior Year *The monthly budget forecast columns are based on a five-year average. F O CL d w O C <C C LL t C O N O N r In M 3 Q 12 Packet Pg. 200 I 7.7.a I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2021 City Attorney Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 78,040 $ 78,040 $ 69,941 -10.38% February 156,080 78,040 142,526 -8.68% March 234,120 78,040 212,467 -9.25% April 312,160 78,040 282,407 -9.53% May 390,200 78,040 352,348 -9.70% June 468,240 78,040 404,226 -13.67% July 546,280 78,040 492,368 -9.87% August 624,320 78,040 562,309 -9.93% September 702,360 78,040 October 780,400 78,040 November 858,440 78,040 December 936,480 78,040 Police City Attorney 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget - Prior Year City of Edmonds, WA Monthly Expenditure Report -Police 2021 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 948,663 $ 948,663 $ 992,942 4.67% February 1,933,831 985,168 1,856,572 -4.00% March 2,901,114 967,283 2,871,535 -1.02% April 3,878,067 976,953 3,802,023 -1.96% May 4,844,411 966,345 4,751,092 -1.93% June 5,873,421 1,029,009 5,731,600 -2.41% July 6,905,785 1,032,364 6,626,850 -4.04% August 7,852,686 946,901 7,550,794 -3.84% September 8,847,063 994,377 October 9,934,749 1,087,687 November 11,184,244 1,249,495 December 12,217,071 1,032,827 Police 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --"- Current Yeaz Budget Prior Year *The monthly budget forecast columns are based on a five-year average. O CL d C flf C LL 21 t C O 2 T_ N O N r M 3 Q O CL O C c LL t r C O 2 r N O N N 7 Im 7 Q C d t V Q 13 Packet Pg. 201 t 7.7.a I City of Edmonds, WA Monthly Expenditure Report -Development Services 2021 Development Services Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 256,049 $ 256,049 $ 219,157 -14.41% February 537,665 281,616 448,394 -16.60% March 818,171 280,505 690,769 -15.57% April 1,116,880 298,709 934,573 -16.32% May 1,419,687 302,807 1,185,423 -16.50% June 1,698,802 279,115 1,471,283 -13.39% July 2,000,438 301,636 1,730,845 -13.48% August 2,308,559 308,121 1,960,572 -15.07% September 2,606,786 298,227 October 2,898,446 291,660 November 3,237,188 338,742 December 3,585,738 348,550 Parks & Recreation Development Services 3,600,000 3,200,000 2,800,000 2,400,000 2,000,000 1,600,000 1,200,000 _0000.--0000- 800,000 ,,- 400,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC �Current Year Budget Prior Year City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 319,744 $ 319,744 $ 308,283 -3.58% February 651,727 331,983 655,977 0.65% March 1,004,599 352,872 971,861 -3.26% April 1,371,174 366,574 1,273,239 -7.14% May 1,749,534 378,360 1,604,251 -8.30% June 2,129,825 380,291 2,002,869 -5.96% July 2,608,624 478,799 2,366,948 -9.26% August 3,159,845 551,221 2,760,446 -12.64% September 3,607,041 447,196 October 3,989,956 382,916 November 4,323,317 333,361 December 4,729,281 405,964 *The monthly budget forecast columns are based on a five-year average. 14 Packet Pg. 202 I 7.7.a I City of Edmonds, WA Monthly Expenditure Report -Public Works Administration 2021 Public Works Administration Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 42,089 $ 42,089 $ 40,605 -3.53% February 84,997 42,908 81,720 -3.86% March 127,527 42,530 123,465 -3.19% April 170,261 42,734 170,658 0.23% May 213,078 42,817 212,461 -0.29% June 256,751 43,673 254,025 -1.06% July 300,611 43,860 297,102 -1.17% August 343,101 42,490 337,783 -1.55% September 385,406 42,305 October 426,793 41,387 November 468,729 41,936 December 512,253 43,524 Facilities Maintenance Public Works Administration 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2021 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 167,724 $ 167,724 $ 142,909 -14.80% February 348,879 181,155 294,332 -15.63% March 533,264 184,385 528,741 -0.85% April 706,629 173,365 711,450 0.68% May 894,239 187,611 856,587 -4.21% June 1,043,804 149,565 989,625 -5.19% July 1,223,905 180,101 1,170,492 -4.36% August 1,414,941 191,036 1,445,505 2.16% September 1,622,246 207,305 October 1,898,737 276,491 November 2,125,911 227,174 December 2,442,899 316,988 *The monthly budget forecast columns are based on a five-year average. O CL d fC U C M C LL t a+ C O r N O N a+ /n 7 Q O rL m d' U C M C_ LL t C O r N O N a+ N 7 7 Q a+ C d E t V M a+ a+ a 15 Packet Pg. 203 I 7.7.a I City of Edmonds, WA Monthly Expenditure Report -Engineering 2021 Engineering Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 212,668 $ 212,668 $ 218,316 2.66% February 423,271 210,602 436,144 3.04% March 652,974 229,703 661,498 1.31% April 890,809 237,835 888,001 -0.32% May 1,130,883 240,074 1,122,224 -0.77% June 1,371,946 241,063 1,346,241 -1.87% July 1,617,159 245,213 1,560,038 -3.53% August 1,869,308 252,149 1,770,434 -5.29% September 2,101,156 231,848 October 2,337,410 236,254 November 2,559,700 222,290 December 2,793,032 233,332 *The monthly budget forecast columns are based on a five-year average. 16 Packet Pg. 204 I 7.7.a I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of August 31, 2021 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate Grant Cnty WA FFCB Energy Northw est Energy Northw est Mason & Kitsap Cnty WA Grant Cnty WA Grant Cnty WA Seattle WA Muni FHLB First Financial - ECA Kent WA Spokane County WA First Financial - Waterfront Center Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds CD Bonds Bonds CD TOTAL SECURITIES Washington State Local Gov't Investment Pool Snohomish County Local Gov't Investment Pool TOTAL PORTFOLIO 410,553 0.34 405,000 407,070 01/01/22 1.79% 1,998,548 0.79 2,000,000 2,028,040 06/14/22 1.88% 1,466,077 0.83 1,345,000 1,400,011 07/01/22 5.00% 260,748 0.83 250,000 255,720 07/01/22 2.95% 948,084 1.25 855,000 906,386 12/01/22 5.00% 1,517,955 1.34 1,500,000 1,523,885 01/01/23 1.54% 576,332 1.34 520,000 553,452 01/01/23 5.00% 2,224,500 1.42 2,000,000 2,138,360 02/01/23 5.00% 1,996,590 2.10 2,000,000 1,998,996 10/05/23 0.22% 2,803,516 2.21 2,803,516 2,803,516 11/15/23 2.08% 286,648 2.25 250,000 276,925 12/01/23 5.00% 259,075 3.25 250,000 262,218 12/01/24 2.10% 2,000,000 6.17 2,000,000 2,000,000 11/01/27 0.25% 16,748,624 1.86 16,178,516 16,554,577 22,313,699 22,313,699 Demand 0.08% 32,314,796 32,314,796 Demand 1.14% Seattle Issuer Diversification Kent WA, WA 2% � Muni, Mason & 12% Kitsap Cnty First WA, 5% Financial - CD, 30% Grant Cnty WA, 15% Spokane County FFCB, FHLB, WA 2% 12% 129/c Energy Northwest, 10% $ 70,807,011 $ 71,183,072 Cash and Investment Balances Checking, (in $ Millions) $5.4 , 7% Bonds, $11.4, 15% CD's, $4.8, 6% State LGIP, $22.3, 29% County LGIP, $32.3, 43% 17 Packet Pg. 205 I 7.7.a I INVESTMENT PORTFOLIO SUMMARY Annual Interest Income $1,400, 000 $1,236,875 $1,200,000 $1,000, 000 $947,931 $800,000 748 741 $635,781 $600,000 423,799 $400,000 $200,000 $- 2016 7 2018 2019 2020 YTD 2021 18 Packet Pg. 206 I 7.7.a I Page 1 of 1 C ITY O F EDMO NDS REVENUES BY FUND - SUMMARY Fund d0- 2021 Amended 8/31/2020 8/31/2021 Amount No. Title Budget Revenues Revenues Remaining %Receive 001 GENERAL FUND $ 42,450,777 $ 24,769,057 $ 28,113,466 $ 14,337,311 66 009 LEOFF-MEDICAL INS. RESERVE 300,000 212,500 - 300,000 0 012 CONTINGENCY RESERVE FUND 2,620 - - 2,620 0 014 HISTORIC PRESERVATION GIFT FUND 5,010 2,500 2,500 2,510 50 017 MARSH RESTORATION & PRESERVATION FUND - 100 150 (150) 0 104 DRUG ENFORCEMENT FUND 165,370 64,295 1,821 163,549 1 C O 111 STREET FUND 1,722,360 1,150,220 1,167,103 555,257 68 112 COMBINED STREET CONST/IMPROVE 117 MUNICIPAL ARTS ACQUIS. FUND 118 MEMORIAL STREET TREE 120 HOTEL/MOTEL TAX REVENUE FUND 121 EMPLOYEE PARKING PERMIT FUND 122 YOUTH SCHOLARSHIP FUND 123 TOURISM PROMOTIONAL FUND/ARTS 125 REAL ESTATE EXCISE TAX 2 1 126 REAL ESTATE EXCISE TAX 1 1 127 GIFT S CATALOG FUND 130 CEMETERY MAINTENANCE/IMPROVEMT 136 PARKSTRUST FUND 137 CEMETERY MAINTENANCE TRUST FD 138 SISTER CITY COMMISSION 140 BUSINESS IMPROVEMENT DISTRICT 141 AFFORDABLE AND SUPPORTIVE HOUSING FUND 142 EDMONDS CARES FUND 231 2012 LT GO DEBT SERVICE FUND 332 PARKS CAPITAL CONSTRUCTION FUND 411 COMBINED UTILITY OPERATION 421 WATER UTILITY FUND 422 STORM UTILITY FUND 2 423 SEWER/WWTP UTILITY FUND 3 424 BOND RESERVE FUND 511 EQUIPMENT RENTAL FUND 512 TECHNOLOGY RENTAL FUND 617 FIREMEN'S PENSION FUND 3,068,385 1,549,194 1,294,921 1,773,464 42 w T 165,060 31,969 28,726 136,334 17 'v C 270 422 495 (225) 183 O C 71,460 42,616 43,707 27,753 61 LL 21 25,240 11,692 12,180 13,060 48 t 1,390 283 503 887 36 O O 24,000 14,768 16,088 7,912 67 2 1,282,050 922,948 1,801,278 (519,228) 140 p N 1,285,240 917,220 1,790,819 (505,579) 139 N 103,930 44,944 46,070 57,860 44 3 179,800 100,417 188,896 (9,096) 7 105 Q 2,200 3,477 4,080 (1,880) 185 O 29,220 30,888 44,698 (15,478) 153 d 10,120 2,740 2,768 7,352 27 79,239 57,434 65,360 13,879 <0 82 'V 65,000 44,550 48,503 16,497 C 75 C 5,946,550 - 5,952,359 (5,809) 100 IL 759,710 47,291 40,853 718,857 5 s 1,392,520 1,378,889 400,008 992,512 r 29 r- O - 31,565 5,740 (5,740) 0 10,299,357 6,328,864 6,861,581 3,437,776 r 67 G 6,265,225 4,194,509 4,852,724 1,412,501 N 77 N 31,130,450 8,860,136 17,630,582 13,499,868 57 O 1,985,870 616,550 600,424 1,385,446 7 30 Q 1,331,100 1,232,931 1,024,763 306,337 77 1,204,880 804,733 817,745 387,135 d 68 E 67,270 54,640 - 67,270 t 0 R rw $ 111,421,673 $ 53,524,342 $ 72,860,910 $ 38,560,763 65 Q 1 2021 REET revenues are $1,751,928 higher than 2020 revenues. 2 Difference primarily due to a Grant reimbursement in January 2021, as well as 2021 storm rate increase of 5% 3 Differences primarily due to WWTP billings to their partners in January 2021. 19 Packet Pg. 207 I 7.7.a I Page 1 of 1 CITY OF EDMONDS NDS EXPENDITURES BY FUND - SUMMARY Fund 2021 Amended 8/31/2020 8/31/2021 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 45,978,718 $ 27,602,216 $ 27,848,489 $ 18,130,229 619 009 LEOFF-MEDICAL INS. RESERVE 467,140 166,143 205,570 261,570 449 014 HISTORIC PRESERVATION GIFT FUND 5,900 - - 5,900 09 016 BUILDING MAINTENANCE FUND 210,222 - 210,222 09 017 MARSH RESTORATION & PRESERVATION FUND 20,000 16,149 3,851 819 018 EDMONDS HOMELESSNESS RESPONSE FUND 123,581 123,581 - 1009 019 EDMONDS OPIOID RESPONSE FUND 28,445 - 28,445 - 1009 Q. 104 DRUG ENFORCEMENT FUND 45,800 25,966 - 45,800 d 09 w 111 STREET FUND 2,187,430 1,416,501 1,435,877 751,553 669 •5 5 112 COMBINED STREET CONST/IMPROVE 2,862,297 810,029 1,402,155 1,460,142 499 C 117 MUNICIPAL ARTS ACQUIS. FUND 236,880 16,544 29,940 206,940 139 jL 120 HOTEL/MOTEL TAX REVENUE FUND 87,150 35,424 36,349 50,801 429 121 EMPLOYEE PARKING PERMIT FUND 26,880 - - 26,880 09 O 122 YOUTH SCHOLARSHIP FUND 3,000 450 150 2,850 59 2 123 TOURISM PROMOTIONAL FUND/ARTS 29,900 3,509 - 29,900 09 125 REAL ESTATE EXCISE TAX 2 1,601,298 947,016 266,610 1,334,688 179 N 126 REAL ESTATE EXCISE TAX 1 2,053,911 1,081,446 572,777 1,481,134 289 127 GIFTSCATALOGFUND 100,900 51,828 33,470 67,430 339 Q 130 CEMETERY MAINTENANCE/IMPROVEMT 200,998 113,422 134,682 66,316 679 136 PARKS TRUST FUND 50,000 - - 50,000 09 Q 137 CEMETERY MAINTENANCE TRUST FUND 25,000 19,211 5,789 d 779 138 SISTER CITY COMMISSION 11,900 11 - 11,900 09 140 BUSINESS IMPROVEMENT DISTRICT 76,340 38,240 36,210 40,130 479 C 142 EDMONDS CARES FUND 5,946,550 664,090 - 5,946,550 09 jL 231 2012 LT GO DEBT SERVICE FUND 759,700 47,291 40,853 718,847 59 s 332 PARKS CAPITAL CONSTRUCTION FUND 5,552,490 783,774 258,374 5,294,116 r 59 C O 421 WATER UTILITY FUND 10,760,050 7,440,475 5,793,998 4,966,052 549 422 STORM UTILITY FUND 7,293,890 5,188,729 2,942,359 4,351,531 r 409 C14 423 SEWER/WWTP UTILITY FUND 40,492,284 7,430,696 17,545,344 22,946,940 439 C4 N 424 BOND RESERVE FUND 1,985,870 616,542 600,417 1,385,453 309 511 EQUIPMENT RENTAL FUND 1,429,954 695,011 893,735 536,219 639 Q 512 TECHNOLOGY RENTAL FUND 1,257,909 699,095 642,362 615,547 519 617 FIREMEN'S PENSION FUND 96,167 56,288 69,187 26,980 729 $ 132,008,554 $ 55,930,733 $ 60,976,293 $ 71,032,260 464 V 20 Packet Pg. 208 7.7.a Page 1 of 3 C TTY O F IDMO NDS REVENUES - GENERAL FUND 2021 Amended 8/31/2020 8/31/2021 Amount Title Budget Revenues Revenues Remaining %Received TAXES: 1 REAL PERSONAL / PROPERTY TAX 4 $ 10,936,400 $ 5,717,707 $ 5,855,878 $ 5,080,522 540/ 2 EMSPROPERTYTAX4 4,137,031 2,232,448 2,309,077 1,827,954 560/ 3 VOTED PROPERTY TAX 500 14 1 499 00/ 4 LOCAL RETAIL SALES(USE TAX 5 8,600,000 5,184,289 6,634,250 1,965,750 770/ 5 NATURAL GAS USE TAX 7,600 5,137 7,403 197 970r 6 1/10 SALES TAX LOCAL CRIM JUST 828,500 515,554 615,226 213,274 740/ 7 ELECTRIC UTILITY TAX 1,710,000 1,214,761 1,217,532 492,468 710r 8 GASUTILITYTAX 595,000 489,325 512,233 82,767 860/ 9 SOLID WASTE UTILITY TAX 364,000 240,389 243,489 120,511 670/ 10 WATERUTILITYTAX 1,153,000 682,597 603,747 549,253 520r 11 SEWER UTILITY TAX 894,600 494,739 597,745 296,855 670/ 12 ST ORMWAT ER UT ILIT Y T AX 471,900 352,109 382,472 89,428 810i 13 T.V. CABLE UTILITY TAX 722,000 535,949 530,494 191,506 730r 14 TELEPHONE UTILITY TAX 723,000 479,371 365,431 357,569 5101 15 PULLTABSTAX 55,200 37,754 58,459 (3,259) 1060r 16 AMUSEMENT GAMES 350 449 143 207 410/ 17 LEASEHOLD EXCISE TAX 295,900 226,105 220,550 75,350 750/ 31,494,981 18,408,699 20,154,131 11,340,850 640i LICENSES AND PERMITS: 18 FIRE PERMITS -SPECIAL USE 19 POLICE - FINGERPRINTING 20 VENDING MACHINE/CONCESSION 21 FRANCHISE AGREEMENT -COMCAST 22 FRANCHISE FEE-EDUCATION/GOVERNMENT 23 FRANCHISE AGREEMENT-ZIPLY FIBER 24 OLYMPIC VIEW WATER DISTRICT FRANCHISE 25 GENERAL BUSINESS LICENSE 26 DEV SERV PERMIT SURCHARGE 27 RIGHT OF WAY FRANCHISE FEE 28 BUILDING STRUCTURE PERMITS 29 ANIMAL LICENSES 30 STREET AND CURB PERMIT 31 OT R NON -BUS LIC/PERMIT S INTERGOVERNMENTAL: 32 DOCKSIDE DRILLS GRANT REIMBURSE 33 DOJ 15-0404-0-1-754 - BULLET PROOF VEST 34 TARGET ZERO TEAMS GRANT 35 HIGH VISIBILITY ENFORCEMENT 36 CORONAVIRUS RELIEF FUND 2 37 WA STATE TRAFFIC COMM GRANT 38 DOC FAC ROOFING 39 WA STATE ART COMMISSION 2021-003-CD 40 STATE GRANTS- BUDGET ONLY 41 PUD PRIVILEDGE TAX 42 2022-2023 BIENNIUM ONE-TIME ALLOCATION 43 ARCHIVES AND RECORDS MANAGEMENT 44 SCHOOL ZONE 45 CJ - POPULATION 46 TRIAL COURT IMPROVEMENT 47 CRIMINAL JUSTICE -SPECIAL PROGRAMS 48 MARIJUANA EXCISE TAX DISTRIBUTION 49 DUI - CITIES 50 FIRE INS PREMIUM TAX 51 LIQUOR EXCISE TAX 52 LIQUOR BOARD PROFITS 53 FIRST RESPONDERS FLEX FUND 54 DISCOVERY PROGRAMS TECHNOLOGY ACQ. 55 INTERLOCAL GRANTS 56 VERDANT INTERLOCAL GRANTS 250 315 500 (250) 2000/ 700 80 - 700 00/ 50,000 4,098 24,901 25,099 5001 702,700 511,351 500,753 201,947 710/ 41,000 26,881 25,408 15,592 620/ 100,600 56,323 47,179 53,421 470/ 434,000 255,690 271,246 162,754 620r 201,000 154,084 157,465 43,535 780/ 58,700 44,610 58,870 (170) 1000/ 30,000 - 21,529 8,471 720/ 650,600 498,837 486,394 164,206 750/ 22,000 8,856 9,149 12,851 420/ 50,000 74,522 37,191 12,809 740/ 20,000 11,629 13,783 6,217 690/ 2,361,550 1,647,275 1,654,369 707,181 700i - 559 - - 00/ 6,000 2,052 6,464 (464) 1080/ 4,000 - - 4,000 00/ 7,100 1,623 916 6,184 130/ - - 3,947 (3,947) 00/ - - 3,448 (3,448) 00/ - - 379,270 (379,270) 00/ - - 6,000 (6,000) 00/ 198,000 - - 198,000 00/ 210,500 - - 210,500 00/ - - 168,950 (168,950) 00/ - 8,599 - - 00/ - 825 - - 00/ 13,070 9,803 10,362 2,708 790/ 16,740 12,114 12,105 4,635 720r 45,600 35,117 36,923 8,677 810/ 60,000 32,974 35,791 24,209 600/ 4,500 4,448 5,143 (643) 1140/ - - 53,334 (53,334) 00/ 261,500 191,593 216,694 44,806 830r 343,200 169,254 167,820 175,380 490/ 2,000 3,085 335 1,665 170/ 550 - - 550 00/ - - 27,216 (27,216) 00/ - - 66,000 (66,000) 00/ 1,172,760 472,045 1,200,717 (27,957) 1020i 42021 Real Personal/Property Taxis$138,171 higher than 2020, and EMS Property Taxis$76,629 higher for total of $214,800. 5 2021 Local Retail Sales/Use Taxrevenues are $1,449,961 higher than 2020 revenues Please also see pages pages 18 & 19. Q 21 Packet Pg. 209 I 7.7.a I Page 2 of 3 C ITY O F IDMO NDS REVENUES - GENERAL FUND 2021 Amended 8/31/2020 Title Budget Revenues CHARGES FOR GOODS AND SERVICES: 1 RECORD/LEGAL INSTRUMENTS 2 ATM SURCHARGE FEES 3 CREDIT CARD FEES 4 COURT RECORD SERVICES 5 D/M COURT REC SER 6 DRE REIMBURSEABLE 7 WARRANT PREPARATION FEE 8 IT TIME PAY FEE 9 MUNIC.-DIST. COURT CURR EXPEN 10 SALE MAPS & BOOKS 11 CLERKS TIME FOR SALE OF PARKING PERMITS 12 BID SUPPLIES REIMBURSEMENT 13 PHOTOCOPIES 14 POLICE DISCLOSURE REQUESTS 15 ENGINEERING FEES AND CHARGES 16 ELECTION CANDIDATE FILINGFEES 17 CUSTODIAL SERVICES (SNO-ISLE) 18 PASSPORTS AND NATURALIZATION FEES 19 POLICE SERVICES SPECIAL EVENTS 20 CAMPUS SAFETY-EDM. SCH. DIST. 21 WOODWAY-LAW PROTECTION 22 MISCELLANEOUS POLICE SERVICES 23 FIRE DISTRICT #1 STATION BILLINGS 24 LEGAL SERVICES 25 ADULT PROBATION SERVICE CHARGE 26 BOOKING FEES 27 FIRE CONSTRUCTION INSPECTION FEES 28 EMERGENCY SERVICE FEES 29 EMS TRANSPORT USER FEE 30 FLEX FUEL PAYMENTS FROM STATIONS 31 ANIMAL CONTROL SHELTER 32 ZONING/SUBDIVISION FEE 33 PLAN CHECKING FEES 34 FIRE PLAN CHECK FEES 35 PLANNING 1% INSPECTION FEE 36 S.E.P.A. REVIEW 37 CRITICAL AREA STUDY 38 GYM AND WEIGHTROOM FEES 39 PROGRAM FEES 6 40 TAXABLE RECREATION ACTIVITIES 41 WINTERMARKET REGISTRATION FEES 42 UPTOWN EVENING MARKET FEES 43 BIRD FEST REGISTRATION FEES 44 INTERFUND REIMBURSEMENT -CONTRACT SVCS 8/31/2021 Amount Revenues Remaining %Received $ 3,000 $ 3,124 $ 4,101 $ (1,101) 1370/ 600 37 142 458 240/ 11,000 4,652 3,655 7,345 330/ 150 7 2 148 10/ 300 57 - 300 00/ - 235 168 (168) 00/ 4,000 2,358 98 3,902 20/ 1,000 516 401 599 400/ 50 54 144 (94) 2870/ .-. 100 9 - 100 00/ C 25,100 - - 25,100 00/ C. 600 - - 600 00/ lY 1,000 391 165 835 160/ 500 - - 500 00/ .v 200,000 180,281 159,739 40,261 800/ 1,400 - - 1,400 00/ C 85,000 56,085 50,502 34,498 590/ M 10,000 5,795 - 10,000 00/ >+ 30,000 - 6,940 23,060 230/ 76,800 36,753 2,505 74,295 30/ G 195,000 149,144 153,619 41,381 790/ 2 - 38 29 (29) 00/ 57,000 47,791 45,982 11,018 810/ o 1,050 758 309 741 290/ N 38,000 27,097 20,147 17,853 530/ uJ 3,000 1,896 624 2,376 210/ 10,000 16,349 22,018 (12,018) 2200/ C 3,500 2,578 1,787 1,713 5101 Q 1,007,500 784,324 662,287 345,213 660/ r 2,500 1,675 2,496 4 1000/ O 50 - - 50 00/ d 65,600 56,095 77,193 (11,593) 1180/ W 350,900 183,955 343,136 7,764 980rp 4,000 14,470 11,649 (7,649) 2910/ 'v 500 - 158 342 32°/ 3,000 2,220 3,935 (935) 1310/ 14,000 12,017 11,880 2,120 850/ LL 15,500 3,083 89 15,411 10/ s 900,662 79,586 428,767 471,895 480/ 1,300 - - 1,300 00/ 0 5,000 2,500 4,070 930 810 - - 2,140 (2,140) 00/ j 800 - 610 190 760/ N 2,892,106 1,942,999 2,228,419 663,687 770/ N 6,021,568 3,618,928 4,249,906 1,771,662 71F 7 6 2021 Parks& Recreation Program Revenues are $349,181 higher than 2020revenues. 22 Packet Pg. 210 1 7.7.a Page 3 of 3 C ITY O F EDMO NDS REVENUES - GENERAL FUND 2021 Amended 8/31/2020 8/31/2021 Amount Title Budget Revenues Revenues Remaining %Received FINES AND PENALTIES: 1 PROOF OF VEHICLE INS PENALTY 2 TRAFFIC INFRACTION PENALTIES 3 NC TRAFFIC INFRACTION 4 CRT COST FEE CODE LEG ASSESSMENT (LGA) 5 NON -TRAFFIC INFRACTION PENALTIES 6 OTHER INFRACTIONS'04 7 PARKING INFRACT ION PENALTIES 8 PARK/INDDISZONE 9 DWI PENALTIES 10 DUI - DP ACCT 11 CRIM CNV FEE DUI 12 DUI - DP FEE 13 CRIMINAL TRAFFIC MISDEMEANOR 8/03 14 CRIMINAL CONVICTION FEE CT 15 CRIM CONV FEE CT 16 OTHER NON-T RAF MISDEMEANOR PEN 17 OTHER NON TRAFFIC MISD. 8/03 18 COURT DV PENALTY ASSESSMENT 19 CRIMINAL CONVICTION FEE CN 20 CRIM CONV FEE CN 21 PUBLIC DEFENSE RECOUPMENT 22 BANK CHARGE FOR CONV. DEFENDANT 23 COURT COST RECOUPMENT 24 BUS. LICENSE PERMIT PENALTY 25 MISC FINES AND PENALTIES MISCELLANEOUS : 26 INVESTMENT INTEREST 27 INTEREST ON COUNTY TAXES 28 INTEREST - COURT COLLECTIONS 29 SPACE/FACILITIES RENTALS 30 BRACKET ROOM RENTAL 31 LEASES LONG TERM 32 DONATION/CONTRIBUTION 33 PARKSDONATIONS 34 BIRD FEST CONTRIBUTIONS 35 POLICE CONTRIBUTIONS FROM PRIV SOURCES 36 SALE OF JUNK/SALVAGE 37 SALES OF UNCLAIM PROPERTY 38 CONFISCATED AND FORFEITED PROPERTY 39 OTHER JUDGEMENT/SETTLEMENT 40 POLICE JUDGMENTS✓RESTITUTION 41 CASHIERS OVERAGES/SHORTAGES 42 OTHER MISC REVENUES 43 SMALL OVERPAYMENT 44 NSF FEES - PARKS & REC 45 NSF FEES - POLICE 46 NSF FEES - MUNICIPAL COURT 47 NSF FEES - DEVEL SERV DEPT 48 US BANK REBAT E TRANSFERS -IN: 49 OPERATING TRANSFER -IN 50 INTERFUND TRANSFER FROM FUND 018 51 TRANSFER FROM FUND 127 TO TAL GENERAL FUND REVENUE $ 2,000 $ 834 $ 2,036 $ (36) 1020/ 230,000 79,488 125,953 104,047 5501 18,000 9,078 6,405 11,595 360/ 10,000 6,978 9,192 808 920/ 1,000 510 6,803 (5,803) 6800/ 1,500 751 1,146 355 760/ 100,000 51,928 38,402 61,598 380/ 2,000 794 419 1,581 210/ 7,000 6,114 5,502 1,498 790/ 300 177 73 227 240/ 100 34 61 39 610/ 1,500 1,786 1,219 281 810/ 25,000 16,462 10,463 14,537 420/ 2,000 1,703 1,342 658 670/ 700 396 79 621 110/ 100 37 12 88 120/ 10,000 5,726 927 9,073 90/ 800 625 268 532 330/ 1,000 552 174 826 170/ 200 82 64 136 320/ 8,000 5,419 3,698 4,302 460/ 14,000 6,079 5,588 8,412 400/ 3,000 2,008 1,216 1,784 410/ 10,100 - - 10,100 00/ 150 - 187 (37) 1250/ 448,450 197,561 221,230 227,220 490, 155,090 244,749 233,518 (78,428) 15101 9,980 10,672 5,184 4,796 520/ 3,400 5,364 5,303 (1,903) 1560/ 153,000 17,265 70,620 82,381 460/ 2,100 380 - 2,100 00/ 205,000 106,584 127,543 77,457 620/ 2,500 910 - 2,500 00/ 3,500 920 750 2,750 210/ 2,000 635 2,010 (10) 1010/ 5,000 100 3,503 1,497 700/ 300 - 118 182 390/ 3,000 3,208 6,541 (3,541) 2180/ 2,000 - - 2,000 00/ 2,000 1,344 102 1,898 501 200 228 560 (360) 2800/ - 16 21 (21) 00/ 5,000 8,292 4,922 78 980/ 100 25 72 28 720/ 100 30 60 40 600/ - - 30 (30) 00/ 150 142 - 150 00/ - 30 - - 00/ 8,500 5,754 7,079 1,421 830/ 562,920 406,648 467,937 94,983 830, 238,667 - 28,445 210,222 120/ 123,581 - 123,581 - 1000/ 26,300 17,900 13,150 13,150 500/ 388,548 17,900 165,176 223,372 430/ $ 42,450,777 S 24,769,057 S 28,113,466 $ 14,337,311 660/ Q 23 Packet Pg. 211 I 7.7.a I Page 1 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Amended 8/31/2020 8/31/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) 1 SALARIES AND WAGES $ 17,545,152 $ 10,994,522 $ 11,266,255 $ 6,278,897 64' 2 OVERTIME 491,580 365,897 420,146 71,434 85` 3 HOLIDAY BUY BACK 281,329 2,031 6,805 274,524 2' 4 BENEFITS 6,780,322 4,195,796 4,185,621 2,594,701 62' 5 UNIFORMS 89,151 65,389 47,288 41,863 53` 6 SUPPLIES 401,115 296,544 294,325 106,790 73' 7 FUEL CONSUMED - - 175 (175) 0' 8 SMALL EQUIPMENT 108,603 125,881 141,712 (33,109) 130` 9 PROFESSIONAL SERVICES 15,037,824 8,282,214 8,527,766 6,510,058 57' 10 COMMUNICATIONS 160,995 93,362 122,007 38,988 76' 11 TRAVEL 68,760 7,912 20,851 47,909 30' 12 EXCISE TAXES 6,500 9,282 15,475 (8,975) 238' 13 RENTAL/LEASE 1,574,465 1,207,921 1,011,950 562,515 64' 14 INSURANCE 403,973 393,746 405,121 (1,148) 100' 15 UTILITIES 536,762 309,552 344,414 192,348 64' 16 REPAIRS& MAINTENANCE 917,742 396,086 394,961 522,781 43' 17 MISCELLANEOUS 507,715 253,713 298,586 209,129 59' 18 INTERGOVERNMENTAL PAYMENTS 50,000 75,000 50,000 - 100` 19 INTERFUND SUBSIDIES 932,880 449,033 234,945 697,935 25' 20 MACHINERY/EQUIPMENT 23,120 9,053 - 23,120 0' 21 GENERAL OBLIGATION BOND PRINCIPAL 54,530 - 54,530 0` 22 OTHER INTEREST & DEBT SERVICE COSTS 500 - - 500 0' 23 INTEREST ON LONG-TERM EXTERNAL DEBT 5,700 69,285 60,087 (54,387) 1054' 45,978,718 27,602,216 27,848,489 18,130,229 61 LEOFF-MEDICAL INS. RESERVE (009) 24 BENEFITS $ 206,650 $ 103,451 $ 106,145 $ 100,505 51' 25 PENSION AND DISABILITY PAYMENTS 252,990 56,899 82,425 170,565 33` 26 PROFESSIONAL SERVICES 7,000 5,793 17,000 (10,000) 243' 27 MISCELLANEOUS 500 - - 500 0` 467,140 166,143 205,570 261,570 44' HISTORIC PRESERVATION GIFTFUND (014) 28 SUPPLIES $ 100 $ - $ - $ 100 0' 29 PROFESSIONAL SERVICES 200 - 200 0` 30 MISCELLANEOUS 5,600 - 5,600 0' 5,900 - 5,900 0' BUILDING MAINTENANCE FUND (016) 31 INTERFUND SUBSIDIES $ 210,222 $ - $ $ 210,222 0' MARSH RESTORATION & PRESERVATION FUND (017) 32 PROFESSIONAL SERVICES $ 20,000 $ - $ 16,149 $ 3,851 81 20,000 - 16,149 3,851 81, EDMONDS HOMELESSNESS RESPONSEFUND (018) 33 INTERFUND SUBSIDIES $ 123,581 $ - $ 123,581 $ - 100` 123,581 - 123,581 100, EDMONDS OPIOID RESPONSE FUND (019) 34 INTERFUND SUBSIDIES $ 28,445 $ - $ 28,445 $ 100' 28,445 - 28,445 100, DRUG INFO RCEM NTFUND (104) 35 PROFESSIONAL SERVICES $ 45,000 $ - $ - $ 45,000 0' 36 REPAIR/MAINT 800 - 800 0' 37 MISCELLANEOUS - 25,966 - 0' 45,800 25,966 45,800 0' O CL d <0 C C IL s C O N O N N 3 3 Q 24 Packet Pg. 212 I 7.7.a I Page 2 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Amended 8/31/2020 8/31/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent STREETFUND (111) 1 SALARIES AND WAGES $ 728,690 $ 427,111 $ 494,200 $ 234,490 68' 2 OVERTIME 18,400 28,725 30,524 (12,124) 166' 3 BENEFITS 381,336 211,481 240,667 140,669 63' 4 UNIFORMS 6,000 3,781 5,432 568 91, 5 SUPPLIES 263,000 124,825 111,732 151,268 42' 6 SMALL EQUIPMENT 20,000 684 3,565 16,435 18' 7 PROFESSIONAL SERVICES 23,210 2,172 8,658 14,552 37' 8 COMMUNICATIONS 4,500 4,974 4,120 380 92' 9 TRAVEL 1,000 - - 1,000 0' 10 RENTAL/LEASE 247,270 154,743 165,991 81,279 67' 11 INSURANCE 148,436 156,937 148,533 (97) 100' 12 UTILITIES 280,918 172,945 162,183 118,735 58' 13 REPAIRS& MAINTENANCE 52,000 49,147 48,497 3,503 93' 14 MISCELLANEOUS 8,000 3,063 11,556 (3,556) 144' 15 MACHINERY/EQUIPMENT - 75,658 - - 0' 16 GENERAL OBLIGATION BOND PRINCIPAL 4,220 - - 4,220 0' 17INTEREST 450 255 220 230 49' COMBINED STREETCONST/IMPROVE(112) 18 SALARIES AND WAGES 19 BENEFIT S 20 PROFESSIONAL SERVICES 21 REPAIR & MAINTENANCE 22 MISCELLANEOUS 23 INTERFUND SUBSIDIES 24 LAND 25 CONSTRUCTION PROJECTS 26 INTERGOVERNMENTAL LOANS 27 INTEREST MUNIC IPAL ARTS AC Q UIS. FUND (117) 28 SUPPLIES 29 SMALL EQUIPMENT 30 PROFESSIONAL SERVICES 31 TRAVEL 32 RENTAL/LEASE 33 REPAIRS& MAINTENANCE 34 MISCELLANEOUS HO TEL/MO TEL TAX REVENUE FUND (120) 35 PROFESSIONAL SERVICES 36 MISCELLANEOUS 37 INTERFUND SUBSIDIES EMPLO YEE PARIONG PERMIT FUND (121) 38 SUPPLIES 39 PROFESSIONAL SERVICES YOUTH SCHOLARSHIP FUND (122) 40 MISCELLANEOUS TO URIS M PRO MO TIO NAL FUND/ARTS (123) 41 PROFESSIONAL SERVICES $ 2,187,430 $ 1,416,501 $ 1,435,877 $ 751,553 66' 7,472 0 - 4,163 - - 0' 1,581,847 129,779 689,803 892,044 44' 103,670 259,000 14,236 89,434 14' 8 0( 114,950 40,121 39,925 75,025 35' 33,000 - (842) 33,842 -3' 955,000 295,332 585,241 369,759 61' 72,220 72,201 72,201 19 100' 1,610 1,952 1,591 19 99, $ 2,862,297 $ 810,029 $ 1,402,155 $ 1,460,142 49' $ 4,700 $ 102 $ 265 $ 4,435 6) 1,700 116 - 1,700 0' 221,500 14,864 27,147 194,353 12' 80 - - 80 0' 2,000 - 2,000 0' 300 - - 300 0' 6,600 1,461 2,529 4,071 38' $ 236,880 $ 16,544 $ 29,940 $ 206,940 13' $ 83,150 $ 32,924 $ 34,349 $ 48,801 4P - 500 - - 0' 4,000 2,000 2,000 2,000 50' $ 87,150 $ 35,424 $ 36,349 $ 50,801 42' $ 1,790 $ - $ $ 1,790 0' 25,090 25,090 0' $ 26,880 $ $ $ 26,880 0' $ 3,000 $ 450 $ 150 $ 2,850 5' $ 3,000 $ 450 $ 150 $ 2,850 5' $ 29,900 $ 3,509 $ $ 29,900 0' $ 29,900 $ 3,509 $ $ 29,900 0' O C. d w c O C IL 21 t C O 2 N 0 N r� to C C Q 25 Packet Pg. 213 I 7.7.a I Page 3 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Amended 8/31/2020 8/31/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXCISE TAX (125) 1 SUPPLIES $ 121,000 $ 14,374 $ 46,617 $ 74,383 39' 2 PROFESSIONAL SERVICES 195,626 200,755 104,998 90,628 54' 3 REPAIRS& MAINTENANCE 105,000 284,700 72,284 32,716 69' 4 INTERFUND SUBSIDIES 190 - - 190 0' 5 CONSTRUCTION PROJECTS 1,179,482 447,188 42,709 1,136,773 4' $ 1,601,298 $ 947,016 $ 266,610 $ 1,334,688 IT REAL ESTATE EXCISE TAXI (126) 6 PROFESSIONAL SERVICES 7 REPAIRS& MAINTENANCE 8 INTERFUND SUBSIDIES 9 CONSTRUCTION PROJECTS 10 GENERAL OBLIGATION BONDS 11 INTEREST GIFTS CATALOG FUND (127) 12 SUPPLIES 13 PROFESSIONAL SERVICES 14 REPAIRS& MAINTENANCE 15 MISCELLANEOUS 16 INTERFUND SUBSIDIES CEMETERY MAINTENANC F/IMPRO VEIMIENT (130) 17 SALARIES AND WAGES 18 OVERTIME 19 BENEFIT S 20 UNIFORMS 21 SUPPLIES 22 SUPPLIES PURCHASED FOR INVENTORY/RESALE 23 SMALL EQUIPMENT 24 PROFESSIONAL SERVICES 25 COMMUNICATIONS 26 TRAVEL 27 RENTAL/LEASE 28 UTILITIES 29 REPAIRS& MAINTENANCE 30 MISCELLANEOUS PARKS TRUSTFUND (136) 31 PROFESSIONAL SERVICES C EIVMTERY MAINTENANCE TRUST FUND (137) 32 SMALL EQUIPMENT 33 MACHINERY/EQUIPMENT SISTER CITY COMMISSION (138) 34 SUPPLIES 35 TRAVEL 36 MISCELLANEOUS BUSINESS EVIPROVEMENTDISTRICT FUND (140) 37 SUPPLIES 38 PROFESSIONAL SERVICES 39 MISCELLANEOUS EDMONDS CARES FUN (142) 40 PROFESSIONAL SERVICES 2012 LTGO DEBT SERVIC FUND (231) 41 GENERAL OBLIGATION BOND 42 INTEREST $ 573,234 $ 533,324 $ 263,590 $ 309,644 46' 97,050 211,729 51,435 45,615 53' 138,910 12,963 11,863 127,048 9) 983,137 321,946 244,609 738,528 25' 144,530 - - 144,530 0' 117,050 1,484 1,282 115,768 1' $ 2,053,911 $ 1,081,446 $ 572,777 $ 1,481,134 28' $ 67,500 $ 25,978 $ 20,320 $ 47,180 30' 6,500 600 - 6,500 0' - 7,183 - 0' 600 168 - 600 0' 26,300 17,900 13,150 13,150 50' $ 100,900 $ 51,828 $ 33,470 $ 67,430 33' $ 95,824 $ 59,912 $ 67,017 $ 28,807 70' 3,500 558 302 3,198 9' 40,472 26,047 26,645 13,827 66' 1,000 - - 1,000 0' 7,000 2,380 1,417 5,583 20' 20,000 11,620 20,335 (335) 102' - 1,184 - - 0' 4,200 150 800 3,400 19' 1,700 1,121 1,122 578 66' 500 - - 500 0' 16,650 5,487 11,100 5,550 67' 5,652 2,640 3,227 2,425 57' 500 - - 500 0' 4,000 2,325 2,717 1,283 68' $ 200,998 $ 113,422 $ 134,682 $ 66,316 67' $ 50,000 $ - $ $ 50,000 0' $ 50,000 $ - $ $ 50,000 0' $ 25,000 $ - $ $ 25,000 0' - - 19,211 (19,211) 0' $ 25,000 $ - $ 19,211 $ 5,789 77' $ 1,500 $ 11 $ $ 1,500 0' 4,500 - 4,500 0' 5,900 - 5,900 0' $ 11,900 $ 11 $ $ 11,900 0' $ 2,050 $ 9,451 $ 397 $ 1,653 19' 70,035 28,364 34,575 35,460 49' 4,255 425 1,238 3,017 29' 76,340 38,240 36,210 40,130 4T $ 5,946,550 $ 664,090 $ $ 5,946,550 0' 5,946,550 664,090 5,946,550 0' $ 677,990 $ - $ - $ 677,990 0' 81,710 47,291 40,853 40,857 50' $ 759,700 $ 47,291 $ 40,853 $ 718,847 5' O IZ d <0 C C IL A s C O 2 N O N N 3 O Q O CL d <0 C O C iL z r C O r N O N N 7 tM 7 Q C d E s c� t0 r� Q 26 Packet Pg. 214 I 7.7.a I Page 4 of 6 C ITY O F IDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Amended 8/31/2020 8/31/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS CONSTRUCTION FUND (332) 1 PROFESSIONAL SERVICES $ 113,453 $ 265,047 $ 146,409 $ (32,956) 129' 2 INTERFUND SUBSIDIES 44,000 - - 44,000 0' 3 CONSTRUCTION PROJECTS 5,395,037 518,728 111,965 5,283,072 2' $ 5,552,490 $ 783,774 $ 258,374 $ 5,294,116 5' WATER FUND (421) 4 SALARIES AND WAGES 5 OVERTIME 6 BENEFIT S 7 UNIFORMS 8 SUPPLIES 9 WATER PURCHASED FOR RESALE 10 SUPPLIES PURCHASED FOR INVENTORY/RESALE 11 SMALL EQUIPMENT 12 PROFESSIONAL SERVICES 13 COMMUNICATIONS 14 TRAVEL 15 EXCISE TAXES 16 RENTAL/LEASE 17INSURANCE 18 UTILITIES 19 REPAIRS& MAINTENANCE 20 MISCELLANEOUS 21 INTERFUND SUBSIDIES 22 CONSTRUCTION PROJECTS 23 GENERAL OBLIGATION BONDS 24 REVENUE BONDS 25 INTERGOVERNMENTAL LOANS 26 INTEREST $ 793,475 $ 581,603 $ 439,956 $ 353,519 55' 24,000 12,243 14,692 9,308 61' 328,865 217,629 188,156 140,709 57' 4,000 3,374 3,222 778 81, 150,000 71,418 76,721 73,279 5 P 2,170,000 1,218,277 1,099,159 1,070,841 5 L 170,000 128,784 147,277 22,723 87' 11,000 5,197 3,917 7,083 36' 1,558,701 855,293 1,385,994 172,707 89, 30,000 18,301 18,393 11,607 61' 200 - - 200 0' 1,649,700 973,069 917,280 732,420 56' 124,630 86,850 84,556 40,074 68' 97,844 52,541 98,196 (352) 100, 35,775 18,638 19,267 16,508 54' 258,130 19,881 19,503 238,627 8' 123,600 90,638 115,592 8,008 94' 644,130 204,067 198,136 445,994 31' 1,976,050 2,750,926 839,806 1,136,244 42' 2,840 - - 2,840 0' 385,100 - - 385,100 0' 25,840 25,839 25,839 1 100, 196,170 105,907 98,336 97,834 50' $ 10,760,050 $ 7,440,475 $ 5,793,998 $ 4,966,052 54' STORM FUND (422) 27 SALARIES AND WAGES $ 723,700 $ 407,748 $ 457,786 $ 265,914 63' 28 OVERTIME 6,000 10,247 16,962 (10,962) 283' 29 BENEFITS 318,735 189,765 197,433 121,302 62' 30 UNIFORMS 6,500 5,501 5,049 1,451 78' 31 SUPPLIES 46,000 16,396 25,648 20,352 56' 32 SMALL EQUIPMENT 4,000 1,629 304 3,696 8' 33 PROFESSIONAL SERVICES 2,728,016 1,248,876 1,072,127 1,655,889 39' 34 COMMUNICATIONS 3,200 3,763 3,653 (453) 114' 35 TRAVEL 4,300 - 150 4,150 3' 36 EXCISE TAXES 470,100 401,501 437,084 33,016 93' 37 RENTAL/LEASE 267,778 181,086 175,932 91,846 66' 38INSURANCE 66,216 116,576 66,228 (12) 100' 39 UTILITES 11,025 7,679 8,755 2,270 79' 40 REPAIR&MAINTENANCE 64,130 15,103 20,601 43,529 32' 41 MISCELLANEOUS 255,300 104,953 165,456 89,844 65' 42 INTERFUND SUBSIDIES 281,810 78,897 76,327 205,483 27' 43 CONSTRUCTION PROJECTS 1,581,000 2,284,663 100,618 1,480,382 6' 44 GENERAL OBLIGATION BONDS 103,340 - - 103,340 0' 45 REVENUE BONDS 188,240 - - 188,240 0' 46 INTERGOVERNMENTAL LOANS 53,590 53,576 53,576 14 100' 47 INTEREST 110,910 60,769 58,672 52,238 53' $ 7,293,890 $ 5,188,729 $ 2,942,359 $ 4,351,531 40' Q 27 Packet Pg. 215 I 7.7.a I Page 5 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Amended 8/31/2020 8/31/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) 1 SALARIES AND WAGES $ 2,027,508 $ 1,268,715 $ 1,160,936 $ 866,572 57' 2 OVERTIME 95,000 66,048 82,692 12,308 87' 3 BENEFITS 871,564 545,526 509,155 362,409 58' 4 UNIFORMS 8,500 7,468 8,296 204 98' 5 SUPPLIES 404,000 243,955 246,612 157,388 61' 6 FUEL CONSUMED 30,000 13,143 55,215 (25,215) 184' 7 SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - - 4,000 0' 8 SMALL EQUIPMENT 35,000 35,058 134,627 (99,627) 385' 9 PROFESSIONAL SERVICES 2,141,848 1,724,359 2,866,132 (724,284) 134' 10 COMMUNICATIONS 43,000 25,904 27,601 15,399 64' 11 TRAVEL 5,000 - 2,330 2,670 47` 12 EXCISE TAXES 968,000 620,905 730,989 237,011 76' 13 RENTAL/LEASE 329,898 218,334 301,546 28,352 91, 14INSURANCE 160,967 174,140 162,851 (1,884) 101, 15 UTILITIES 1,979,985 575,631 908,005 1,071,980 461 16 REPAIR & MAINTENANCE 520,630 140,274 315,476 205,154 61' 17 MISCELLANEOUS 129,350 56,873 84,966 44,384 66' 18 INTERFUND SUBSIDIES 10,180,936 76,610 3,804,155 6,376,781 37' 19 MACHINERY/EQUIPMENT - 555,867 - - 0` 20 CONSTRUCTION PROJECTS 19,756,808 887,741 5,782,057 13,974,751 29' 21 GENERAL OBLIGATION BONDS 157,060 - - 157,060 0' 22 REVENUE BONDS 86,670 - - 86,670 0' 23 INTERGOVERNMENTAL LOANS 173,900 158,325 158,667 15,233 91 24 INTEREST 382,660 33,421 199,266 183,394 52 25 DEBT ISSUE COSTS - - 1,518 (1,518) 0' 26 OTHER INTEREST & DEBT SERVICE COSTS 2 399 2 252 (2 252) 0' $ 40,492,284 $ 7,430,696 $ 17,545,344 $ 22,946,940 43' BOND RESERVE FUND (424) 27 REVENUE BONDS $ 785,020 $ - $ - $ 785,020 0' 28 INTEREST 1,200,850 616,542 600,417 600,433 50' $ 1,985,870 $ 616,542 $ 600,417 $ 1,385,453 30' Q 28 Packet Pg. 216 I 7.7.a I Page 6 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2021 Amended 8/31/2020 8/31/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent EQ UIPMENT RENTAL FUND (511) 1 SALARIES AND WAGES $ 272,384 $ 181,180 $ 182,345 $ 90,039 67' 2 OVERTIME 2,000 824 2,267 (267) 113' 3 BENEFITS 116,481 75,344 75,520 40,961 65' 4 UNIFORMS 1,000 859 1,097 (97) 110' 5 SUPPLIES 120,000 50,844 47,603 72,397 40' 6 FUEL CONSUMED 1,000 - - 1,000 0' 7 SUPPLIES PURCHASED FOR INVENTORY/RESALE 258,000 86,399 117,078 140,922 45' 8 SMALL EQUIPMENT 58,000 1,054 5,979 52,021 10' 9 PROFESSIONAL SERVICES 46,750 3,611 887 45,863 2' 10 COMMUNICATIONS 3,000 1,492 1,457 1,543 49' 11 TRAVEL 1,000 - - 1,000 0' 12 RENTAL/LEASE 12,790 8,218 8,209 4,581 64' 13 INSURANCE 40,910 40,270 39,334 1,576 96' 14 UTILITIES 14,500 10,004 10,697 3,803 74' 15 REPAIRS& MAINTENANCE 60,000 32,314 25,729 34,272 43' 16 MISCELLANEOUS 12,000 7,848 9,418 2,582 78' 17 MACHINERY/EQUIPMENT 410,139 194,749 366,114 44,025 89, $ 1,429,954 $ 695,011 $ 893,735 $ 536,219 63' TECHNOLOGY RENTAL FUND (512) 18 SALARIES AND WAGES $ 379,162 $ 190,097 $ 203,191 $ 175,971 54' 19 OVERTIME 2,000 - 2,054 (54) 103' 20 BENEFITS 127,657 64,108 70,689 56,968 55' 21 SUPPLIES 5,000 6,787 3,826 1,174 77' 22 SMALL EQUIPMENT 141,300 59,742 23,871 117,429 17' 23 PROFESSIONAL SERVICES 171,460 67,936 30,743 140,717 18' 24 COMMUNICATIONS 58,770 43,731 48,040 10,730 82' 25 TRAVEL 1,500 207 - 1,500 0' 26 RENTAL/LEASE 7,400 5,774 5,714 1,686 77' 27 REPAIRS& MAINTENANCE 302,660 249,316 252,893 49,767 84' 28 MISCELLANEOUS 5,000 11,398 1,339 3,661 27' 29 MACHINERY/EQUIPMENT 56,000 - - 56,000 0' $ 1,257,909 $ 699,095 $ 642,362 $ 615,547 51' FIREMEN'S PENSION FUND (617) 31 BENEFITS $ 24,560 $ 14,048 $ 15,625 $ 8,935 64' 32 PENSION AND DISABILITY PAYMENTS 70,407 41,233 42,062 28,345 60' 33 PROFESSIONAL SERVICES 1,200 1,007 11,500 (10,300) 958' $ 96,167 $ 56,288 $ 69,187 $ 26,980 72' TOTAL EXPENDITURE ALL FUNDS $ 132,008,554 $ 55,930,733 $ 60,976,293 $ 71,032,260 46' Q 29 Packet Pg. 217 7.7.a Page 1 of 1 C ITY O F IDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2021 Amended 8/31/2020 8/31/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT CITY CLERK FINANCE CITY ATTORNEY NON -DEPARTMENTAL POLICE SERVICES COMMUNITY SERVICESIECONOMIC DEV DEVELOPMENT SERVICES HUMAN SERVICES PROGRAM PARKS & RECREATION PUBLIC WORKS ADMINISTRATION FACILITIES MAINTENANCE $ 432,478 $ 212,640 $ 219,652 $ 212,826 51% 345,501 222,950 221,858 123,643 64% 837,176 423,682 462,324 374,852 55% 1,166,183 681,851 749,313 416,870 64% 757,055 499,805 408,783 348,272 54% O 1,118,378 964,589 875,083 243,295 78% lY 936,480 574,161 562,309 374,171 60% 12,881,593 8,074,263 8,115,624 4,765,969 63% ca 12,217,071 7,666,496 7,550,794 4,666,277 62% LL 624,198 360,249 366,310 257,888 59% >% t 3,585,738 1,851,746 1,960,572 1,625,166 55% C O 599,402 - 41,698 557,704 7% 2 4,729,281 2,368,204 2,760,446 1,968,835 58% o N 3,305,285 2,108,905 2,108,217 1,197,068 64% y 3 2,442,899 1,592,675 1,445,505 997,394 59% $ 45,978,718 $ 27,602,216 $ 27,848,489 $ 18,130,229 61% Q CITY OF IDMONDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY title 2021 Amended Budget 8/31/2020 Expenditures 8/31/2021 Expenditures Amount Remaining %Spent WATER UTILITY FUND $ 10,760,050 $ 7,440,475 $ 5,793,998 $ 4,966,052 54% STORM UTILITY FUND 7,293,890 5,188,729 2,942,359 4,351,531 40% SEWER/WWTP UTILITY FUND 40,492,284 7,430,696 17,545,344 22,946,940 43% BOND RESERVE FUND 11985,870 616,542 600,417 1,385,453 30% $ 60,532,094 $ 20,676,442 $ 26,882,117 $ 33,649,977 44% 30 Packet Pg. 218 I 7.7.a I Page 1 of 2 C ITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2021 Amended Budget 8/31/2020 Expenditures 8/31/2021 Expenditures Amount Remaining %Spent CITY COUNCIL SALARIES AND WAGES $ 200,052 $ 126,538 $ 133,619 $ 66,433 67% BENEFITS 118,713 65,655 69,358 49,355 58% SUPPLIES 2,000 1,681 1,728 272 86% SERVICES 111,713 18,767 14,948 96,765 13% $ 432,478 $ 212,640 $ 219,652 $ 212,826 51% O FFIC E O F MAYO R SALARIES AND WAGES $ 229,512 $ 149,285 $ 153,300 $ 76,212 67% BENEFITS 85,243 56,626 55,319 29,924 65% SUPPLIES 1,500 4,903 358 1,142 24% SERVICES 29,246 12,136 12,881 16,365 44% $ 345,501 $ 222,950 $ 221,858 $ 123,643 64% HUMAN RFS O URC ES SALARIES AND WAGES $ 387,048 $ 241,605 $ 249,602 $ 137,446 64% BENEFITS 154,430 95,840 94,712 59,718 61% SUPPLIES 13,600 4,383 1,352 12,248 10% SERVICES 282,098 81,855 116,658 165,440 41% $ 837,176 $ 423,682 $ 462,324 $ 374,852 55% MUNICIPAL C O URT SALARIES AND WAGES $ 651,967 $ 416,903 $ 448,716 $ 203,251 69% BENEFITS 243,859 155,899 148,412 95,447 61% SUPPLIES 11,600 10,271 4,300 7,300 37% SERVICES 235,637 98,779 147,886 87,751 63% MACHINERY/EQUIPMENT 23,120 23,120 0% $ 1,166,183 $ 681,851 $ 749,313 $ 416,870 64% CITY CLERK SALARIES AND WAGES $ 397,226 $ 271,356 $ 183,916 $ 213,310 46% BENEFITS 169,669 109,475 74,139 95,530 44% SUPPLIES 7,000 4,006 2,947 4,053 42% SERVICES 183,160 114,969 147,781 35,379 81% $ 757,055 $ 499,805 $ 408,783 $ 348,272 54% FINANCE SALARIES AND WAGES $ 748,408 $ 691,421 $ 588,934 $ 159,474 79% BENEFITS 240,564 183,657 189,968 50,596 79% SUPPLIES 10,000 3,035 3,201 6,799 32% SERVICES 119,406 86,475 92,979 26,427 78% $ 1,118,378 $ 964,589 $ 875,083 $ 243,295 78% C ITY ATIO RNEY SERVICES $ 936,480 $ 574,161 $ 562,309 $ 374,171 60% $ 936,480 $ 574,161 $ 562,309 $ 374,171 60% NON -DEPARTMENTAL SALARIES AND WAGES $ 101,750 $ - $ - $ 101,750 0% BENEFITS 50,000 335 26,878 23,122 54% SUPPLIES 5,000 3,835 919 4,081 18% SERVICES 11,681,233 7,476,775 7,742,795 3,938,438 66% INTERFUND SUBSIDIES 982,880 524,033 284,945 697,935 29% DEBT SERVICE - PRINCIPAL 54,530 - - 54,530 0% DEBT SERVICE - INTEREST 6,200 69,285 60,087 (53,887) 969% $ 12,881,593 $ 8,074,263 $ 8,115,624 $ 4,765,969 63% PO LIC E SERVIC ES SALARIES AND WAGES $ 8,149,422 $ 4,931,274 $ 5,052,690 $ 3,096,732 62% BENEFITS 2,979,421 1,854,782 1,781,110 1,198,311 60% SUPPLIES 169,453 156,811 137,236 32,217 81% SERVICES 918,775 723,630 579,759 339,016 63% $ 12,217,071 $ 7,666,496 $ 7,550,794 $ 4,666,277 62% COMMUNITY SERVICES/ECON DEV. SALARIES AND WAGES $ 312,977 $ 211,651 $ 197,895 $ 115,082 63% BENEFITS 91,455 61,332 60,027 31,428 66% SUPPLIES 3,075 10,147 1,299 1,776 42% SERVICES 216,691 77,119 107,088 109,603 49% $ 624,198 $ 360,249 $ 366,310 $ 257,888 59% O C- a) 2 U C O C LL t C O N O N N 3 3 Q 31 Packet Pg. 219 1 Page 2 of 2 C ITY O F IDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2021 Amended 8/31/2020 8/31/2021 Amount Title Budget Expenditures Expenditures Remaining %Spent DEVELOPMENT SERVICES/PLANNING SALARIES AND WAGES $ 1,847,848 $ 1,153,635 $ 1,215,896 $ 631,952 66% BENEFITS 685,121 415,299 421,854 263,267 62% SUPPLIES 19,400 7,109 5,516 13,884 28% SERVICES 1,033,369 275,703 317,307 716,062 31% MACHINERY/EQUIPMENT 0% $ 3,585,738 $ 1,851,746 $ 1,960,572 $ 1,625,166 55% HUMAN SERVICES PROGRAM SALARIES AND WAGES $ 79,510 $ $ 29,087 $ 50,423 37% BENEFITS 18,392 - 6,451 11,941 35% SUPPLIES 1,500 - 5,757 (4,257) 384% SERVICES 500,000 - 402 499,598 0% 599,402 - 41,698 557,704 7% PARKS & REC REATIO N SALARIES AND WAGES $ 2,329,689 $ 1,287,337 $ 1,539,016 $ 790,673 66% BENEFITS 828,746 487,844 546,606 282,140 66% SUPPLIES 138,790 113,996 126,811 11,979 91% SERVICES 1,432,056 469,974 548,012 884,044 38% MACHINERY/EQUIPMENT - 9,053 - - 0% $ 4,729,281 $ 2,368,204 $ 2,760,446 $ 1,968,835 58% PUBLIC WORKS ADMINIS TRATIO N SALARIES AND WAGES $ 300,162 $ 199,074 $ 201,109 $ 99,053 67% BENEFITS 106,903 70,330 70,018 36,885 65% SUPPLIES 9,600 3,428 7,545 2,055 79% SERVICES 95,588 67,578 59,111 36,477 62% $ 512,253 $ 340,410 $ 337,783 $ 174,470 66% FACILITIES MAINTENANCE SALARIES AND WAGES 791,470 520,335 529,323 262,147 67% BENEFITS 360,720 235,984 225,002 135,718 62% SUPPLIES 115,000 97,952 136,447 (21,447) 119% SERVICES 1,175,709 738,403 554,733 620,976 47% $ 2,442,899 $ 1,592,675 $ 1,445,505 $ 997,394 59% ENGINEERING SALARIES AND WAGES $ 1,791,020 $ 1,162,036 $ 1,170,104 $ 620,916 65% BENEFITS 736,237 468,129 463,052 273,185 63% SUPPLIES 2,200 868 795 1,405 36% SERVICES 263,575 137,463 136,484 127,091 52% $ 2,793,032 $ 1,768,495 $ 1,770,434 $ 1,022,598 63% TOTAL GENERAL FUND EXPENDITURES $ 45,978,718 $ 27,602,216 $ 27,848,489 $ 18,130,229 61% O Q d C C IL 21 t C O 2 T- N O N r� N 3 3 Q 32 Packet Pg. 220 7.7.a GENERAL FUND OVERVIEW CHANGE IN FUND BALANCES BALANCES GENERAL FUND ---- ACTUAL ---- ---- ACTUAL ---- & SUBFUNDS 8/31 /2021 8/31 /2021 Q2 YTD Fund Balance Cash Balance 001-General Fund $ 14,133,722 $ 8,186,606 $ 5,729,329 $ 264,977 009-Leoff-Medical Ins. Reserve 331,606 340,177 (41,666.00) (205,570 0 a 012-Contingency Reserve Fund 1,782,149 1,782,150 - - 014-Historic Preservation Gift Fund 19,688 19,689 2,500.00 2,500 016-Building Maintenance 210,221 210,221 - - M 017 - Marsh Restoration & Preservation 848,617 848,616 (15,999.00) (15,999 LL Total General Fund & Subfunds $ 17,326,004 $ 11,387,459 $ 5,674,164 $ 45,907 2, t *$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field. 0 a *$7,267,031of the fund balance in Fund 001 added to the $1,768,863 balance in Fund 012, represent the required 20% r operating reserve. N r N 7 7 a GOVERNMENTAL FUNDS OVERVIEW 0 U CHANGE IN FUND M FUND BALANCES BALANCES r_ ii ---- ACTUAL ---- ---- ACTUAL ---- GOVERNMENTAL FUNDS 8/31 /2021 8/31 /2021 Q2 YTD c Fund Balance Cash Balance 0 r N General Fund & Subfunds $ 17,326,004 $ 11,387,459 $ 5,674,164 $ (106,118 N Special Revenue 19,533,142 18,239,166 6,539,428 8,542,941 Capital Projects 6,295,145 6,103,420 5,648 141,635 Q Total Governmental Funds $ 43,154,291 $ 35,730,045 $ 12,219,240 $ 8,578,457 c m E t v .r r a *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 33 Packet Pg. 221 7.7.a SPECIAL REVENUE FUNDS OVERVIEW FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL ---- ---- ACTUAL ---- GOVERNMENTAL SPECIAL REVENUE 8/31/2021 8/31/2021 Q2 YTD Fund Balance Cash Balance 104 - Drug Enforcement Fund $ 76,123 $ 75,736 $ 847 $ 1,821 111 - Street Fund 869,636 754,337 128,731 (268,774 .. 112- Combined Street Const/Improve 1,974,429 1,463,060 (339,401) (107,234 p 117 - Municipal Arts Acquis. Fund 681,512 676,908 8,487 (1,215 118 - Memorial Street Tree 20,713 20,576 230 495 120 - Hotel/Motel Tax Revenue Fund 74,280 66,728 1,808 7,359 2 U 121 - Employee Parking Permit Fund 94,179 93,456 2,222 12,180 r- 122 -Youth Scholarship Fund 14,180 14,088 157 353 123 -Tourism Promotional Fund/Arts 96,425 93,585 6,032 16,088 125 - Real Estate Tax2 4,106,650 3,793,942 454,119 1,534,668 126 - Real Estate Excise Tax 1 3,528,209 3,210,962 293,294 1,218,041 p 127 - Gifts Catalog Fund 310,664 308,655 (19,419) 12,600 130 - Cemetery Maintenance/Improvement 259,342 255,572 6,871 54,214 c 136 - Parks Trust Fund 170,718 169,593 1,896 4,080 N 137 - Cemetery Maintenance Trust Fund 1,115,347 1,107,999 18,839 25,487 3 138- Sister City Comm ission 13,131 13,061 2,618 2,768 3 140 -Business Improvement Disrict 48,301 48,302 7,327 29,150 Q 141 -Affordable and Supportive Housing Fd 126,944 120,248 18,220 48,503 V_ 142 - Edmonds Cares Fund 5,952,359 5,952,359 5,946,550 5,952,359 Q. Total Special Revenue $ 19,533,142 $ 18,239,166 $ 6,539,428 $ 8,542,941 W *$200,000 of the fund balance in Fund 126 has been reserved for Marsh Restoration Funding, as well as $500,000 for M the purchase of Open Space. c M ENTERPRISE FUNDS OVERVIEW LL O r N O FUND BALANCES CHANGE IN FUND r ENTERPRISE ---- ACTUAL ---- ---- ACTUAL ---- y FUNDS 8/31/2021 8/31/2021 Q2 YTD Fund Balance Cash Balance Q r c 421 -Water Utility Fund $ 26,767,236 $ 5,721,147 $ (225,432) $ 1,067,584 E 422 -Storm Utility Fund 15,501,054 6,083,067 (111,081) 1,910,365 423 - Sewer/WWTP Utility Fund 52,483,667 18,142,769 (3,586,284) 85,238 Q 424 - Bond Reserve Fund 843,968 843,968 2 7 411 -Combined Utility Operation 5,740 47,147 5,070 5,740 Total Enterprise Funds $ 95,601,664 $ 30,838,097 $ (3,917,725) $ 3,068,935 *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding. *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 34 Packet Pg. 222 7.7.a SUMMARY OVERVIEW CHANGE IN FUND FUND BALANCES BALANCES CITY-WIDE ---- ACTUAL ---- ---- ACTUAL ---- 8/31 /2021 8/31 /2021 Q2 YTD Fund Balance Cash Balance Governmental Funds $ 43,154,291 $ 35,730,045 $ 12,219,240 $ 8,578,457 .. 0 Enterprise Funds 95,601,664 30,838,097 (3,917,725) 3,068,935 CL Internal Services Fund 10,260,831 5,732,251 209,624 306,411 W Agency Funds 65,929 65,929 (17,311) (69,187 ,r U Total City-wide Total $ 149,082,715 $ 72,366,322 $ 8,493,828 $ 11,884,617 r- c ii 21 t 0 INTERNAL SERVICE FUNDS OVERVIEW N 0 N a+ N 7 7 Q i` FUND BALANCES CHANGE IN FUND 0. BALANCES m ---- ACTUAL ---- ---- ACTUAL ---- 2 INTERNAL SERVICE FUNDS 8/31 /2021 8/31 /2021 Q2 YTD c Fund Balance Cash Balance c ii 511 - Equipment Rental Fund $ 9,234,824 $ 4,811,756 $ 71,375 $ 131,02E 512 - Technology Rental Fund 1,026,006 920,495 138,249 c 175,38E �0 Total Internal Service Funds $ 10,260,831 $ 5,732,251 $ 209,624 $ 306,411 N 0 N a+ N 7 7 Q r+ C d E t V a+ a *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 Packet Pg. 223 7.8 City Council Agenda Item Meeting Date: 10/19/2021 Supplemental Agreement with HBB for Hwy 99 Revitalization & Gateway Project Staff Lead: Rob English Department: Engineering Preparer: Sydney Hall Background/History On March 2, 2021, the City Council approved the Agreement with HBB for the design of the Gateway Signs. On October 12, 2021, staff presented this item to the Parks and Public Works Committee and the Committee placed this item on the October 19, 2021 consent agenda for approval. Staff Recommendation Approve the supplemental agreement with HBB for the Hwy 99 Revitalization and Gateway Project. Narrative The current contract expires on December 31, 2021. The Supplemental Agreement will extend the completion date to December 31, 2022 in order to complete the Design of the Gateway Signs. Another supplemental agreement will follow at a later date to account for Construction Support Services (scheduled for 2022). Attachments: Attachment 1 - Supplemental Agreement Packet Pg. 224 7.8.a AM Washington State To Department of Transportation Supplemental Agreement Organization and Address Number 01 Hough Beck & Baird Inc. 2101 4th Avenue, Suite 1800 Original Agreement Number Seattle, WA 98121 Phone: 206-682-3051 Project Number Execution Date Completion Date HLP-CNWA(013) March 4, 2021 December 31, 2022 Project Title New Maximum Amount Payable Highway 99 Gateway Signs Project $133,232.30 (no change) Description of Work NO CHANGE The Local Agency of City of Edmonds desires to supplement the agreement entered in to with Hough Beck & Baird Inc. and executed on March 03, 2021 and identified as Agreement No. E20CE/1055 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: No change. 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: extend completion date to 12/31/2022 III Section V, PAYMENT, shall be amended as follows: No change. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: Hough Beck and Baird, Inc. Digitally signed by Meit Merit Ov i i r Date: 2021.10.112 1 01r30 viir - Consultant Signature By: City of Edmonds Approving Authority Signature DOT Form 140-063 Revised 09/2005 Packet Pg. 225 7.8.a Exhibit "A" Summary of Payments Basic Agreement Supplement #1 Total Direct Salary Cost Overhead (Including Payroll Additives) Direct Non -Salary Costs Fixed Fee Total DOT Form 140-063 Revised 09/2005 Packet Pg. 226 7.9 City Council Agenda Item Meeting Date: 10/19/2021 Supplemental Agreement with KPG for 76th Ave. W @ 220th ST. SW Intersection Improvements project Staff Lead: Rob English Department: Engineering Preparer: Sydney Hall Background/History On May 18, 2021, the Professional Services Agreement with KPG for the 76th Ave. W @ 220th St. SW Intersection Improvements project was approved. On October 12, 2021, staff presented this item to the Parks and Public Works Committee and the Committee placed the item on the October 19, 2021 consent agenda for approval. Staff Recommendation Approve the supplemental agreement with KPG for the 76th Ave. W @ 220th St. SW Intersection Improvements Project. Narrative The initial scope of work for the Professional Services Agreement is to develop the 15% design layout for the intersection improvements. This Supplement includes the extension of the completion date from December 31, 2021 to December 31, 2022. In addition, preliminary right-of-way services have been added to the scope of work to assist the City with the initial right of way discussions with the property owners adjacent to the intersection. This additional scope of work adds $5,448.80 to the total contract amount, for a new total contract amount of $261,161.40. Attachments: Attachment 1- Supplemental Agreement Packet Pg. 227 7.9.a Washington State VAdw T Department of Transportation Supplemental Agreement Organization and Address Number 1 KPG, P.S. 3131 Elliott Avenue, Suite 400 Seattle, WA 98121 Original Agreement Number Phone: 206.286.1640 Project Number Execution Date Completion Date PN CM-9931(021) 5/24/21 12/31/22 Project Title 76th Ave. W @ 220th SW Intersection New Maximum Amount Payable Project - Preliminary Design Analysis $261,161.40 Description of Work Adding RES Group Northwest to contract as subcontractor and adding preliminary ROW work. The Local Agency of City of Edmonds desires to supplement the agreement entered in to with KPG, P.S. and executed on 5-24-21 and identified as Agreement No. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: See RES Group Northwest scope for up to six property owner meetings and assessment. II Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: Section V, PAYMENT, shall be amended as follows: Add RES Group Northwest budget of $5,448.80 to Subconsultants for a new contract total of: Original contract - $255,712.60 + $5,448.80 = $261,161.40 as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By. Nandez Miller, PE 2021.10.12 12:22:39-07'00' Consultant Signature By: Approving Authority Signature DOT Form 140-063 Revised 09/2005 Packet Pg. 228 7.9.a S Group Northwest Acquisition and Relocation Services October 4, 2021 SCOPE OF WORK AND COST ESTIMATE: KPG, P.S. - City of Edmonds 76'h Ave. W at 220'h St. SW Intersection Improvement PROJECT OVERVIEW AND SCOPE OF WORK KPG, P.S., is the (PRIME) consultant with RES GROUP NW LLC (RESGNW) serving as a sub -consultant on a project for City of Edmonds 76'h Ave. W at 220'h St. SW Intersection Improvement Project. The project will improve and widen the intersection by installing a new traffic signal with protected permissive left turn phases for all approaches through the additional eastbound and westbound left turn lanes on 220'h St. SW. Additional improvement include wider sidewalk, bike lanes within the intersection, pavement, street lighting, signing, and striping, utility upgrades. The project is currently funded with Federal funds. To ensure the City's ability to use this fund for this project, all acquisition activities will follow Federal Highways Administration policies and procedures as well as all applicable federal, state and local laws, including, but not limited to the Uniform Relocation Assistance and Real Property Acquisition Police Act of 1970 and its amendments, 49CFR Part 24, and state Revised Guidelines and by reference the WSDOT Right of Way Manual. This is a limited Scope of Work to assist the City and (KPG) Project team on preliminary property owner meetings related to public outreach (up to 6 separate property owners). Additionally, assessment of process needed to obtain property rights needed to meet the requirements of WSDOT Certification. Cost Estimate Payment to RESGNW for its professional services is not dependent upon outcome, the amount or terms of any agreement reached for the property, or on any contractual arrangement between the City and any third party, Prime agrees to compensate RESGNW for actual professional services rendered as follows: Our fees for services are calculated based upon the applicable hourly rates for those professional who perform the work - at -hand. The billing rate is $129.97 per hour for all tasks performed under this agreement. In addition, necessary travel time and mileage will be billed at the current year's IRS standard mileage reimbursement rate. Senior Right of Way Agent ODC: Estimated Mileage and Postage Reimbursement TOTAL ESTIMATED COST: KPG, P.S. 40 hours @ $129.97 per hour = $ 5,198.80 RES GROUP NW, LLC 1913 6th Street, Kirkland, WA 98033 - 624 S Lander Street #202, Seattle, WA 98134 - ■ ph.206-457-5681 ■ www.resgnw.com $ 250.00 $ 5,448.80 Packet Pg. 229 7.9.a Actuals Not To Exceed Table (ANTE) aD RES Group Northwest Q t 1913 6th Street c�c Kirkland, WA 98033 r` 0 0 C9 a Direct Overhead Fixed Fee All Inclusive Job Classifications Labor Rate NTE* NTE Hourly Biling 58.01% 29.00% NTE* Rate NTE y i Q c E E 2 a ' E a� Q f° aD E m a = E f° Q ROW Lead $69.50 $40.32 $20.16 $129.97 SR Agent Acquistion Agent $69.50 $40.32 $20.16 $129.97 Technician/Jr. Right of Way Agent $28.90 $16.76 $8.38 $54.05 or $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $o.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $o.00 w Q Packet Pg. 230 7.9.a � Washington State Development Division VI/ Department of Transportation Contract Services Office PO Box 47408 Olympia, WA 98504-7408 7345 Underson Way SW Tu mwater, WA 98501-6504 TTY:1-800-833-6388 www.wsdot.wa.gov June 20, 2021 RES Group NW, LLC 624 S Lander Street #202 Seattle, WA 98134 Subject: Acceptance FYE 2020 ICR — Audit Office Review Dear Sonja Davis: Transmitted herewith is the WSDOT Audit Office's memo of "Acceptance" of your firm's FYE 2020 Indirect Cost Rate (ICR) of 58.01% of direct labor. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with your firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 705-7019 or via email consultantrates(&wsdot.wa.gov. RanarAc• ERIK K. JONSON Contract Services Manager EKJ:ah Packet Pg. 231 7.10 City Council Agenda Item Meeting Date: 10/19/2021 Supplemental Agreement with KPG for Construction Management Services on the Citywide Pedestrian Crossing Enhancements Project Staff Lead: Rob English Department: Engineering Preparer: Sydney Hall Background/History On November 17, 2020, City Council approved the Local Agency Agreement with KPG to provide construction management services for the Citywide Pedestrian Crossing Enhancements Project. On October 12, 2021, staff presented this item to the Parks and Public Works Committee and the Committee placed the item on the October 19, 2021 consent agenda for approval. Staff Recommendation Approve the supplemental agreement with KPG for construction management services on the Citywide Pedestrian Crossing Enhancements Project. Narrative The current agreement expires on December 31, 2021. The Supplemental Agreement will extend the completion date to June 30, 2022. Attachments: Attachment 1- Supplemental Agreement with KPG Packet Pg. 232 7.10.a ,d►, Was ton WState De ment of Transportation Supplemental Agreement Organization and Address Number 1 KPG, P.S. 3131 Elliott Ave., suite 400 Seattle, WA 98121 Original Agreement Number Phone: 206-286-1640 Project Number Execution Date Completion Date SRTS-365(013) 11/30/2020 6/30/2022 Project Title New Maximum Amount Payable Citywide Pedestrian Crossing Enhancements - CM Services $112,063.53 (No Change) Description of Work This supplement is for a contract extension only. The project was placed in suspension due to a long lead time for material procurement. The original scope of work remains unchanged. The Local Agency of City of Edmonds desires to supplement the agreement entered in to with KPG, P.S. and executed on 113012020 and identified as Agreement No. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: No Change 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: 12022 111 Section V, PAYMENT, shall be amended as follows: No Change as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: Dan1et Clark Consultant Signature 0 Approving Authority Signature DOT Form 140-063 Revised 09/2005 Date Packet Pg. 233 7.11 City Council Agenda Item Meeting Date: 10/19/2021 Supplemental Agreement with SCJ Alliance for the Highway 99 Revitalization & Gateway Project Staff Lead: Rob English Department: Engineering Preparer: Sydney Hall Background/History On September 9, 2017, City Council approved Local Agency Agreement with SCJ for the Hwy 99 Revitalization & Gateway Project. On December 17, 2019, City Council approved a Supplemental Agreement with SCJ for the Hwy 99 Revitalization & Gateway Project. On July 21, 2020, City Council approved a Supplemental Agreement with SCJ for the Hwy 99 Revitalization & Gateway Project. On October 12, 2021, staff presented this item to the Parks and Public Works Committee and the Committee placed the item on the October 19, 2021 consent agenda for approval. Staff Recommendation Approve the supplemental agreement with SCJ Alliance for the Highway 99 Revitalization and Gateway Project. Narrative The current contract with SCJ expires on December 31, 2021. The Supplemental Agreement will extend the completion date to December 31, 2022 to allow for completion of the Design Phase. Another Supplemental Agreement will be completed at a later date for construction support services (scheduled for 2022). Attachments: Attachment 1- SCJ Supplemental Agreement Packet Pg. 234 7.11.a Am MWashington State Department of Transportation Supplemental Agreement Organization and Address Number 4 Shea, Carr, & Jewell, Inc. 8730 Tallon Lane NE, Suite 200 Original Agreement Number Lacey, WA 98516 Phone: 360-352-1465 Project Number Execution Date Completion Date HLP-CN W A(13) 9/ 13/2017 12/31 /2022 Project Title New Maximum Amount Payable Highway 99 Gateway/Revitalization Project No Change ($1,493,765 Maximum Amount Payable) Description of Work No change in scope of work. Extend the completion date to 12/31/2022. The Local Agency of City of Edmonds desires to supplement the agreement entered in to with. Shea, Carr, & Jewell. Inc. and executed on -Se_tp ember 13-. LEE— and identified as Agreement No.. — All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: No change in scope. 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: Com letion date to extend to December 31 2022. III Section V, PAYMENT, shall be amended as follows: No change - Maximum Amount Payable $1,493,765.00 as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. Consultant Signature r By: Approving Authority Signature DOT Form 140-063 Revised 09/2005 Date Packet Pg. 235 7.12 City Council Agenda Item Meeting Date: 10/19/2021 Authorization for City to sign a recording document removing an obsolete covenant from private property at 236th and 84th Ave W. Staff Lead: Rob Chave Department: Planning Division Preparer: Rob Chave Background/History The Council's Public Safety, Personnel & Planning Committee reviewed this item during its October 12th meeting and moved it to the Consent Agenda for approval. Staff Recommendation Approve authorization for the City to sign the document removing the covenant from the property (Exhibit 1). Narrative The owner of property at the SE corner of 236t" Street SW and 84t" Ave W has a restrictive covenant that was recorded in 2002 (see Exhibit 2). The covenant was recorded to comply with the City's Building Code in effect at the time (Exhibit 3); the 2002 covenant was recorded in anticipation of a project that was planned to be built that included 52 dwelling units. The project was never built, and since then both the code and zoning has changed, making the recorded covenant both obsolete and irrelevant. The Building Code no longer requires a covenant restricting the number of dwelling units; this makes sense, since a zoning change can completely change the number of units that can be achieved on a given property. This is in fact what has happened on this property, since the Highway 99 Planned Action changed the zoning from Multifamily to CG, potentially allowing more residential units to be built. Since the original 2002 covenant named the City, the City must also sign the new recording that will remove the covenant from the property. Given the facts and history presented here, this action is completely appropriate and necessary to enable the property owner to move forward with a potential sale of the property. Note: Exhibit 1 includes a minor update to the legal description necessary to properly identify the properties. Attachments: Exhibit 1: Termination of Restrictive Covenant DRAFT Exhibit 2: R & P Restrictive Covenant 2002 Exhibit 3: Old Building Code reference Packet Pg. 236 7.12.a After Recording Return to: R&P Investments, LLC 210141 Ave, Ste 310 Seattle, WA 98020 TERMINATION AND RELEASE OF RESTRICTIVE COVENANT (MULTI -FAMILY RESIDENTIAL) This TERMINATION AND RELEASE OF RESTRICTIVE COVENANT is made as of the day of October, 2021, by R&P Investment Company, LLC, a Washington limited liability company, having an address of 2101 4th Ave, Ste 310, Seattle, Washington 98121 (the "Owner") and the City of Edmonds, a political subdivision of Snohomish County in the State of Washington (the "City"), having an address of 121 5th Ave N, Edmonds, Washington 98020, for the express purpose of terminating and forever releasing and discharging the "Restrictive Covenant" (as hereinafter defined). RECITALS WHEREAS, Owner holds title in fee simple in and to the real property legally described on Exhibit 1, attached hereto and made a part hereof, also identified as Assessor's Tax Parcel No. 004519-001-009-00 (formerly tax parcel numbers 4519-001-009-0005 and 4519-001-012-0307) (the "Property"); and WHEREAS, Owner submitted an application for a building permit to develop an apartment building on the Property (the "Project"); and WHEREAS, as a condition of approval of Owner's application, the City required Owner to grant the City a Declaration of Restrictive Covenant (Multi -Family Residential) (the "Restrictive Covenant"), which restricted the size of the building on the Property to no more than 52 units. The Restrictive Covenant was recorded with the Snohomish County Auditor's Office at Recording No. 200208230980; and WHEREAS, the City issued a building permit to Owner to develop a 52-unit apartment building on the Property; and WHEREAS, Owner elected not to proceed with the Project and received a partial reimbursement of permit fees; and R&P Investment Company, LLC/City of Edmonds 1-4 Termination and Release of Restrictive Covenant Page 1 of 5 Packet Pg. 237 7.12.a WHEREAS, the Restrictive Covenant is no longer required pursuant to any regulatory requirement of the City; and WHEREAS, Owner now desires to terminate the Restrictive Covenant, which by its terms cannot be extinguished or terminated without the written approval of the City; and WHEREAS, the City has agreed to consent and allow the termination, release, and discharge of the Restrictive Covenant. AGREEMENT NOW, THEREFORE, in exchange for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Owner and the City, intending to be legally bound, do hereby agree as follows: 1. The foregoing recitals are true and correct and are incorporated herein by this reference as if repeated at length. 2. Effective as of the date hereof, the Restrictive Covenant is hereby terminated, released, and discharged in its entirety; shall be of no further force or effect; and shall no longer be a burden or encumbrance on title to the Property. The parties hereby direct the Snohomish County Auditor's Office to cancel same of record. [Signatures and notary acknowledgements follow on the next pages.] R&P Investment Company, LLC/City of Edmonds 1-4 Termination and Release of Restrictive Covenant Page 2 of 5 Packet Pg. 238 7.12.a IN WITNESS WHEREOF, this Termination and Release of Restrictive Covenant has been executed as of the day and year first written above. OWNER: By: R&P Investment Company, LLC By: Stanley V. Piha, Member STATE OF WASHINGTON ) ss COUNTY OF KING ) The foregoing instrument was acknowledged before me this day of October, 2021, by Stanley Piha, as member of R&P Investment Company, LLC, a Washington limited liability company, on behalf of the company. He is personally known to me. Notary Public in and for the State of Washington Residing at: My commission expires: R&P Investment Company, LLC/City of Edmonds 1-4 Termination and Release of Restrictive Covenant Page 3 of 5 Packet Pg. 239 7.12.a CITY OF EDMONDS: STATE OF WASHINGTON ss COUNTY OF The foregoing instrument was acknowledged before me this day of October, 2021, by of the City of Edmonds, on behalf of the City of Edmonds. He is personally known to me. Approved as to form and Legal sufficiency wo City Attorney Notary Public in and for the State of Washington Residing at: My commission expires: R&P Investment Company, LLC/City of Edmonds 1-4 Termination and Release of Restrictive Covenant Page 4 of 5 Packet Pg. 240 7.12.a EXHIBIT 1 Legal Description LOTS 9, 10 AND 11 IN BLOCK 1 OF FRUITLAND ACRES TO LAKE BALLINGER, ACCORDING TO PLAT RECORDED IN VOLUME 10 OF PLATS AT PAGE(S) 47, IN SNOHOMISH COUNTY, WASHINGTON; EXCEPT THE EAST 120.00 FEET THEREOF. TOGETHER WITH THE WEST 60.00 FEET OF THE EAST 250 FEET OF LOT 12 IN BLOCK 1 OF FRUITLAND ACRES TO LAKE BALLINGER, ACCORDING TO PLAT RECORDED IN VOLUME 10 OF PLATS AT PAGE(S) 47, IN SNOHOMISH COUNTY, WASHINGTON; EXCEPT THE WEST 8.47 FEET OF THE NORTH 30.00 FEET THEREOF; ALSO, THE WEST 30 FEET OF THE EAST 220.00 FEET OF LOT 13 AND THE WEST 35.00 FEET OF THE EAST 225.00 FEET OF LOT 14 IN SAID BLOCK 1. (ALSO KNOWN AS SNOHOMISH COUNTY LOT LINE ADJUSTMENT NO. LL-2001-01 RECORDED SEPTEMBER 10, 2001 UNDER RECORDING NO. 200109105002) Tax ID No. 004519-001-009-00 R&P Investment Company, LLC/City of Edmonds 1.4 Termination and Release of Restrictive Covenant Page 5 of 5 Packet Pg. 241 7.12.b O 00 M RETURN ADDRESS: O City of Edmonds, City Clerk 1��I�I�INIIIII�I �I�II,�Ii111111�1�y,��l�ll 121 5th Avenue North 39°` 200208230980 C.� Edmonds, WA 98020 08/23/2002 04:53 PM Snohomish P.0003 RECORDED County 40 O O N DECLARATION OF RESTRICTIVE COVENANT MULTI -FAMILY RESIDENTIAL Reference #: 4&9 - L4— (, 46,7 Grantor(s): (1) _ (2) Additional on pg. Grantee(s): City of Edmonds Legal Description (abbreviated): Sec Twn r g--44_Qtr5_ OR Lot Block Plat Assessor's Tax ParcelID#(s): (1)' �I�-Ci���-4b� -0w`3_ (2)'�C�►� -�1-D42-O'Sv� _Assessor's Tax Parcel ID# not yet assigned �(j�j'�'���1 /77 [t-n ti c...--,� rr'> cl.» 6a,— ♦�llr/1\�rJAS, — cil�' fn a/VI S17"1 P, are the owners of the following described real es ate in the City of Edmonds, to wit: -ru Property Address: L� (�� A V L W. Legal Description: cam( E; Assessor's Tax Parcel ID # (s): 415 l� -Zoo 1- 1�-(A 114 S 7 - eni --617- -030 AUTHORIZED FOR RECORDING Cit of Edmond By:,_Aww pate Page of J Packet Pg. 242 7.12.b u' A I C ID - = - D S R_ F' -ON PARCEL A LOTS cl, 10, AND II IN BLOCK I OF FRUITLAND ACRES TO LAKE BALLINGER, ACCORDING TO PLAT RECORDED IN VOLUME 10 OF PLATS AT PA&E(S) 47, IN SNOHOMISH COUNTY, WA5HIN6TON; EXCEPT THE EAST 120.00 FEET THEREOF. PARCEL B. THE WE5T 60.00 FEET OF THE EAST 250 FEET OF LOT 12 IN BLOCK I OF FRUITLAND ACRES TO LAKE BALLINGER, ACCORDING TO PLAT RECORDED IN VOLUME 10 OF PLATS AT PAGE(S) 47, IN SNOHOMISH COUNTY, WASHIN6TON, EXCEPT THE VNE5T 8.47 FEET OF THE NORTH 30.00 FEET THEREOF, ALSO, THE WEST 30 FEET OF THE EAST 220.00 FEET OF LOT 13 AND THE WEST 55.00 FEET OF THE EAST 225.00 FEET OF LOT 14 IN SAID BLOCK TAX I D # 451 q-001-00ci -0005 4511�1-001-012-0307 200208230980 T _ Packet Pg. 243 7.12.b WHEREAS, the above named owners are desirous of imposing a restrictive covenant upon said premises in compliance with Section 19.00.040 of the Edmonds Community Development Code. WITNESSETH, that for and in consideration of the premises, the above named owners do hereby declare and grant to the City of Edmonds as Grantee the following restrictive covenant, to -wit: That at the time of the execution of this Covenant the Grantors have agreed to the Ordinance of the City of Edmonds provide that no building for multiple family housing may be erected on subject property containing more than 6 2 units. Said Covenant shall be binding upon all present and future owners of said real estate and their heirs, successors and assigns. DATED this day of Gf 4> &1ea: A-/ r.. -7 C's ,rj I'*,ryJ - `'6? - - GRANTOR ^>-, '-. e�— & GRANTOR State of Washington ) }ss County oc:L � } I certify that I know or have satisfactory evidence that signed this instrument, on oath stated that he/she was author � to execute the instrument and acknowledged it as the Z\' U�;�N S), -V (title) of &I c CLL \ �5,¢.fname of party on behalf on whom instrument was executed) to be the free and voluntary act of such party for the uses and purposes mentions in this instrument. Subscribed and sworn to before me this �2� day of V'6 mac. Notary Public in and for the State of Washington. My commission expires AUTHORIZED FOR RECORDING , ity of Edmonds By: Date -71 Page of LATEMP\BUILDINGTOR WRESTRICT 200208230980 Packet Pg. 244 7.12.c 19.00.030 2436 §3, 1984.1 19.00.030 DRAINAGE AND GRADING 1. Drainage Improvements. Gutters, drain lines and inlets or other necessary drainage structures shall be installed where storm water disposal cannot be obtained without their use or where erosion cannot be prevented by finished grading and planting. Drywells shall be installed only in areas having open, well -drained porous soils. Design, construction and installation of drainage structures shall be in accordance with Chapter 18.30. 2. Grading Requirements. The builder or owner shall grade the site to insure: A. Diversion of water away from buildings. B. Prevention of standing water and soil saturation and provision for disposal of water from lot; in accordance with Chapter 18.30. C. Protection of adjoining property. 19.00.040 COVENANT FOR MULTIPLE RESIDENTIAL BUILDINGS Before a building permit for the construction of any multiple residential building is issued, the applicant shall file with the Building Official a covenant running from the owners of the real property upon which the building or structure is to be built, as grantors, to the City of Edmonds, as grantee. The covenant shall state the maximum number of dwelling units permitted under the then existing ordinances of the City to be constructed on the real property therein described for which the building permit application has been made. The covenant shall be recorded at the cost of the applicant with the Snohomish County Auditor. The covenant shall be a restriction that shall run with the land and provide notice to later purchasers of the number of dwelling units permitted to be built upon the site. The Building Official may require the applicant to furnish a report from a title insurance company doing business in Snohomish County to verify the ownership of the grantor. 19.00.050 DEMOLITION PERMITS Before the demolition of any building or structure, a demolition permit shall be obtained from the Building Official. The permit fee shall be as stated in Chapter 15.00. The applicant shall also post with the City a performance bond, or a cash deposit, conforming to Chapter 17.10 herein, in an amount to be determined by the Building Official to satisfy all City Code requirements not later than six months after the issuance of the permit. The 192 (8/30/88) Packet Pg. 245 7.13 City Council Agenda Item Meeting Date: 10/19/2021 Authorization for the City to sign the updated Interlocal Cooperation Agreement related to the Affordable Housing Alliance within Snohomish County. Staff Lead: Rob Chave Department: Planning Division Preparer: Rob Chave Background/History The City is a current signatory to the Interlocal Agreement establishing the Affordable Housing Alliance. The Council's Public Safety, Personnel & Planning Committee reviewed this item during its October 12th meeting and moved it to the Consent Agenda for approval. Staff Recommendation Approve authorization for the City to sign the updated interlocal agreement (Exhibit 1). Narrative Monroe is joining the Alliance for Housing Affordability. However, this means that all cities that are part of the current Interlocal Agreement establishing the AHA need to re -approve the agreement with the new addition. Hopefully the AHA will make this process easier to accomplish in the future, but currently this is the only way to add an additional participant. The updated ILA needs to be completed by January 2022. The updated ILA is attached. The only substantive change from the existing agreement is the addition of the City of Monroe. Attachments: Exhibit 1: Updated AHA Interlocal Agreement for Approval Packet Pg. 246 7.13.a INTERLOCAL COOPERATION AGREEMENT FOR INTER -JURISDICTIONAL COORDINATION RELATING TO AFFORDABLE HOUSING WITHIN SNOHOMISH COUNTY This Interlocal Agreement ("Agreement") is made and entered into by and among the cities of Arlington, Edmonds, Everett, Granite Falls, Lake Stevens, Lynnwood, Marysville, Mill Creek, Mountlake Terrace, Monroe, Mukilteo, Snohomish, and Stanwood, and the town of Woodway, all of which are municipal corporations organized under the laws of the State of Washington; the Housing Authority of Snohomish County, a public housing authority organized under Ch 35.82 RCW; and Snohomish County, a political subdivision of the State of Washington (herein each referred to individually as a "Party" and collectively as the "Parties"). This Agreement is made pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW, and has been authorized by the governing body of each Party. The Parties agree as follows: RECITALS WHEREAS, the Parties have a common goal to facilitate the availability of housing within Snohomish County and their respective jurisdictions that meets the needs of all income levels; and WHEREAS, the Parties desire to provide a common foundation for housing policies and programs in Snohomish County and to complement — without duplication of or conflict with —the efforts of existing governmental and non -governmental organizations to address housing needs in Snohomish County; and WHEREAS, the Parties further desire to act cooperatively (1) to educate and provide technical expertise in support of the affordable housing goals and policies of the Parties, as communities in Snohomish County; (2) to foster efforts to provide affordable housing by encouraging funding of housing projects from any combination of public, non- profit, and private -sector resources; (3) to seek opportunities to leverage resources to support implementation of the housing goals and policies of the state Growth Management Act and the Countywide Planning Policies relating to affordable housing; and (4) to accomplish the foregoing purposes efficiently and expeditiously; and WHEREAS, the Parties have determined that one efficient and expeditious method for addressing affordable housing needs in Snohomish County is through the cooperative action by the Parties contemplated in this Agreement; and WHEREAS, this cooperative undertaking is not intended to duplicate or to be in conflict with efforts of public, private, and non-profit corporations and other entities, including the Parties, already providing affordable -housing -related services; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: Packet Pg. 247 7.13.a 1. Purpose. The purpose of this Agreement is to create a venue for the Parties to undertake planning, cooperation and education in support of the goal of enhancing the supply of affordable housing in Snohomish county. 2. Term. This Agreement shall be effective when it has been both (a) executed by the Parties and (b) filed in the offices of the Snohomish County Auditor. The term of this Agreement will expire on June 30, 2015, unless: (a) the Agreement is terminated earlier by action of the Parties in accordance with Section 7(a) hereof; or (b) a simple majority of the Joint Board membership vote to extend the Agreement prior to March 31, 2015. The Parties may continue to vote in this manner to extend the Agreement in two (2) year increments prior to March 31 st of the final year of each term. 3. Governance. To accomplish the purpose of this Agreement, a Board of representatives from the Parties is hereby created (the "Joint Board"). The Joint Board shall have policy -making and oversight authority over the activities undertaken in this Agreement. The cooperative undertaking of the signatories to this Agreement shall be known as the Alliance for Housing Affordability ("Joint Board" or "AHA"). (a) Representatives. The Joint Board shall consist of authorized representatives of the Parties. Each Party shall appoint one individual to act as its Representative. No later than 30 days following the effective date of this Agreement and thereafter no later than January 31 of each calendar year, each Party shall provide notice in writing to the other Parties of the identity and contact information for its Representative. (b) Alternates. Each Party may designate one individual to serve in the place of its Representative on the Board during the Representative's absence or inability to serve. If an Alternate is designated by a Party, the Party shall notify the Joint Board in the manner describe in subparagraph (2)(a) above. (c) Meetings. A quorum of the Board shall consist of a simple majority of the Representatives (or Alternates serving in their stead) being present at the meeting. (i) All meetings of the Board shall be open to the public and held in accordance with the Open Public Meetings Act, Chapter 42.30 RCW (the "OPMA"). (ii) Subject to the provisions of this Agreement and the OPMA, the Joint Board shall establish procedures for operations, meetings, and the 2 Packet Pg. 248 7.13.a frequency of meetings, provided that the Board shall meet not less often than quarterly. (iii) Meetings of the Board shall be conducted according to Robert's Rules of Order, except when the Board agrees to waive or suspend those Rules. The Board shall provide for written minutes of all meetings of the Board. (d) Voting. Action taken by the Board shall be by majority vote of those Representatives present (including Alternates serving in the absence of the appointed Representatives) except that a change in the Administrative Agency appointed shall require an affirmative vote of at least the majority of the Joint Board membership. (e) Officers of Joint Board. The Representatives shall each year elect from their number a Chair and Vice Chair. The Chair shall set the agenda, preside over all meetings of the Board, and shall, with the assistance of the Administrative Agency, process issues, organize meetings, and provide for administrative support as required by the Joint Board. The Vice Chair shall fulfill the duties of the Chair in the absence, incapacity or resignation of the Chair. 4. Authorized Actions of the Joint Board. The Parties agree that the Joint Board shall have the authority to: (a) Develop housing information to assist local elected officials; (b) Provide technical assistance to Parties for their use in developing and implementing local housing policies, programs and regulations; (c) Educate on housing issues, and resources available to assist in the development and retention of affordable housing; (d) Propose to the Parties methods for attracting additional public, private, and not -for -profit investment into affordable housing, including by coordinating, leveraging or contributing local resources; (e) Identify opportunities for retention of existing sustainable housing; (f) Support, on a planning and technical assistance level, the activities of Parties in aid of the construction of affordable housing; (g) Discuss and bring forward proposals for cooperation among the Parties in promoting affordable housing, which shall be referred to the governing bodies of the Parties for consideration; 3 Packet Pg. 249 7.13.a (h) Monitor legislative and regulatory activities related to affordable housing at the state and federal levels, (i) Research model programs, develop draft legislation, prepare briefing materials, and make presentations to planning commissions and councils upon request by a Party; (j) Develop technical information about standard regulatory agreements acceptable to private and public financial institutions to facilitate the availability of funding for private and public projects containing affordable housing; (k) Recommend an annual budget for approval by the governing body of each Party, which shall detail the authorized expenditures for the coming fiscal year; (1) Establish an annual work -plan, specifying the activities planned for the coming fiscal year, to accompany the recommended annual budget, (m) Submit an annual report to the governing body of each Party, apprising that Party of the tasks undertaken and accomplishments of the Joint Board in the previous fiscal year; (n) Take other appropriate and necessary action to carry out the purposes of this Agreement, provided that any commitment of resources outside the scope of the annual budget or policies not within the annual work plan shall be subject to the ultimate approval of the governing bodies; 5. BUDGET; APPROPRIATIONS; OTHER FISCAL MATTERS. (a) Fiscal Year. The Joint board shall operate for budgeting and expenditure purposes on the basis of a fiscal year beginning July 1 and ending the following June 30. (b) Initial Year of the Agreement. The Parties have appropriated funds for the first year's budget of the Joint board. The appropriated funds are shown on Attachment A to this Agreement. Upon execution of this Agreement, the Administering Agency may bill each Party for the committed funds and deposit them in the Operating Fund (see Paragraph 5(d) below). Funds granted for the purposes of this Agreement from the Gates Foundation (also shown on Attachment A) will also be deposited in the Operating Fund. The budget and work plan for the fiscal year July 1, 2013 through June 30, 2014 is shown on Attachment B. (c) Proposed Annual Budget. For the fiscal year July 1, 2014 through June 30, 2015, the Joint Board shall recommend a Joint Board annual operating budget, proposed work plan, and annual report for submission to the governing body of 4 Packet Pg. 250 7.13.a each Party by September 1, 2013. For each fiscal year thereafter, the Joint Board shall recommend a Joint Board annual operating budget, proposed work plan, and annual report for submission to the governing body of each Party by June 1 of the preceding calendar year. (i) The recommended operating budget shall include, but not be limited to, reimbursements to the Administrative Agency for staff support, consultant, vendor and contractor costs and other costs for the work plan, and shall contain itemizations of all categories of budgeted expenses. (ii) Each Party's proposed contribution shall be calculated as a percentage of the entire proposed budget, with that percentage determined on a per capita basis after factoring for available funds from grants and carryover of unspent funds from a previous budget. (d) Authorization by Parties; Revisions. Upon receipt of the Joint Board - proposed budget, each Party shall consider approval and appropriation of its share of the proposed budget for the upcoming Fiscal Year in order to determine the amount of its payment to the Operating Fund. A Party's contribution may consist, in whole or in part, of in -kind services, if approved in the Final Budget. If any Party does not approve and appropriate its share of the Joint Board - proposed budget, it shall notify the Board, through the Party's Representative, of the amount it would be willing to approve and appropriate. The Joint Board shall then reconsider the budget and work plan and make adjustments accordingly. The revised budget will then be resubmitted to the Parties for consideration. The Parties acknowledge and agree that no commitment to pay any Party's share of a Joint Board -budgeted amount shall be effective absent an appropriation of funds by the legislative body of that Party in accordance with state and local law. (e) Adoption of Final Budget. Upon approval of a budget and appropriation of their respective shares by the legislative bodies of all Parties, the Joint Board shall adopt the final budget and begin implementation of the work plan. The budget shall be adopted by the Joint Board no later than the March 31 preceding the commencement of the next -ensuing Fiscal Year. (f) Billings; Payments. The Fiscal Agent shall mail billings based on the approved budget to each Party by no later than the April 30 preceding each Fiscal Year. Payments shall be due from the Parties by no later than June 15 and shall be deposited by the Administrative Agency upon receipt into the Operating Fund. (g) Budget Amendments. No approved Joint Board budget shall be modified unless and until approved by the legislative bodies of the Parties and the Board in accordance with the procedures set forth in subsections (b)-(d) above, except 5 Packet Pg. 251 7.13.a that the Board may make modifications to the budget to carry out the work program so long as the total amount of the budget is not increased. (h) No Other Charges. Except for the annual payments based upon an approved budget as set forth above, no separate dues, charges, or assessments shall be recommended to the Parties except upon affirmative vote of at least a majority of the membership of the Board. 6. Administration. The Joint Board shall appoint an Administrative Agency who is willing and capable of providing fiscal, technical and administrative support to the Joint Board. (a) Duties of Administrative Agency. The Administrative Agency shall provide services, including but not limited to- (i) administrative support for Board meeting (including preparing meeting notices, agendas and minutes); (ii) responding to requests for public records; (iii) conducting audits; (iv) procuring and entering into contracts with consultants, vendors or other contractors on behalf of the Parties; (v) developing a proposed annual work plan and budget for Board consideration; (vi) serving as fiscal agent to the Joint Board, provided that the Joint Board may appoint a separate Party to be the "Fiscal Agent" or "Fiscal Agency" in accordance with the procedure set out in subsection (6)(i), and the duties set out in subsection (c), (d), (e), and (g) of this section will apply to the separate Fiscal Agency; (vii) applying for grants; (viii) providing such other services as the Board directs and are within the authority of this Agreement and the Board -adopted work plan and budget. (b) Administrative Agency Actions in Conformity with Its Internal Policies and Procedures. At all times, the Administrative Agency shall comply with applicable legal authorities. This shall include following the Administrative Agency's own internal processes applicable to comparable actions taken on its own behalf, including its contracting and procurement policies. At each regular meeting of the Board, the Administrative Agency shall report on the status of its activities including contracting, grant applications and any proposed changes to the Board -adopted work plan and budget. (c) Fiscal Agent. The Fiscal Agent, or Administrative Agency acting as the fiscal agent, shall receive and deposit into, and expend funds from, the Operating Fund created by Section 6(d) hereof for Joint Board purposes only. At all times, the Fiscal Agent and Administrative Agency shall comply with applicable legal authorities and its own internal processes regarding its action. At each regular 6 Packet Pg. 252 7.13.a meeting of the Board, the Fiscal Agent and Administrative Agency shall report on the status of its activities including Operating Fund receipts and expenditures. (d) Operating Fund. The Fiscal Agent or Administrative Agency acting as the Fiscal Agent shall establish a fund which shall constitute the "operating fund of the Joint Board" for purposes of RCW 39.34.030(4)(b) and is herein referred to as the Operating Fund. All funds received on behalf of the Joint Board shall be deposited in the Operating Fund and all costs and reimbursements paid on behalf of the Joint board shall be paid from the Operating Fund. At the Fiscal Agent's sole discretion, the Operating fund may be established as an administrative fund or sub -fund within an existing fund. The Parties agree that interest will not accrue on the Operating Fund. (e) Accounting. Budget procedures and records shall conform to generally accepted accounting principles and to the State Auditor's budget, accounting and reporting ("BARS") manual, and shall be subject to disclosure and audit as provided by applicable law. (f) Services and Reimbursement. The Administrative Agency shall be reimbursed for its costs in providing the services required as Administrative Agency. (i) The Administrative Agency will provide qualified staffing for technical and administrative services to the Joint Board. After considering the advice and recommendations of the Joint Board, the Administrative Agency will designate a level of qualified staffing necessary to carry out the Board's annual work plan consistent with the approved budget in order to provide technical and administrative services as set out by the Joint Board work plan. Designated staff rendering services hereunder shall be considered employee(s) of the Administrative Agency for all purposes. The Administrative Agency shall be responsible for all aspects of the staff's employment including but not limited to wages, benefits, performance, discipline and termination. The Administrative Agency shall address staffing issues within sixty (60) days of a receipt of a written request from the Joint Board outlining the reasons for said request. Any written request related to staffing shall be delivered to the Administrative Agency personally or by certified or registered mail. (ii) The Administrative Agency shall be reimbursed for the wages of designated staff providing services that are related to and required to carry out the duties of the Administrative Agency as set out in the annual budget and work plan. (iii) Any contract expenditures or other costs incurred by the Administrative Agency at the direction of the Joint Board or required under this Agreement 7 Packet Pg. 253 7.13.a shall also be reimbursed, and such costs shall be reflected in the annual budget and work plan. (g) Liabilities of Fiscal Agent, Administrative Agency; Late Payments; Failures to Pay. The Fiscal Agent or Administrative Agency may not incur costs that exceed the approved budget and shall not be obliged to incur costs or advance its own funds if the Operating Fund balance is not sufficient to cover costs payable from the Operating Fund. In the event that one or more Parties do not remit payment within the timeframes prescribed by this Agreement, the Fiscal Agent or Administrative Agency may, but is not obliged to, make a payment to avoid breach of an obligation with an outside party such as a consultant, vendor or contractor. Each Party shall be responsible and liable to the other Parties for interest and other costs, claims or liabilities of any kind that result from late payment by the Party, and the late -paying Party shall defend, indemnify and hold harmless the other Parties from such costs, claims or liabilities resulting from the late payment. For clarification and within limiting the foregoing, the late -paying Party will be responsible for any late payment charges. In the event that a Party fails to pay its individual share of the Board's adopted final budget, the other Parties may also seek a judgment against said Party. Any costs incurred to seek the judgment and recover costs will be charged in full against the responsible Party. (h) Initial Appointment. The initial Administrative Agency shall be the Housing Authority of Snohomish County. (i) Change in Administrative Agency. The Administrative Agency may be changed by a majority vote of the majority of the membership in the Joint Board. The Administrative Agency may resign from its appointment on ninety (90) days written notice. 7. Termination of Agreement. (a) By Affirmative Vote. This Agreement may be terminated at any time by affirmative vote of a majority of the Joint Board Representatives. (b) Withdrawal. Any Party may withdraw from this Agreement and thereby terminate its participation in the Agreement by providing 90 days' prior written notice to every other Party and to the Joint Board. Upon withdrawal, any contributions previously authorized by the governing body of the Party for that fiscal year shall remain in the Operating Fund, to meet any obligations incurred in reliance upon the approved Budget. In the event any Party fails to approve and appropriate funds to pay for the next fiscal year's budget by March 1 of any year, such Party shall be deemed to have provided notice of withdrawal effective upon June 30 of the then current fiscal year. Additionally, should the Housing Authority of Snohomish County cease to be the Administrative Agency, by vote or n. Packet Pg. 254 7.13.a resignation, the Housing Authority of Snohomish County will be deemed to have submitted a notice of withdrawal pursuant to the provisions of this subsection. (c) Expiration. This Agreement shall expire automatically if the Joint Board fails to vote to extend prior to the expiration date as set forth in section 2(b) of this Agreement, or if there is less than three remaining Parties. (d) Acts Upon Termination. Upon termination of this Agreement, the Joint Board shall be dissolved and the Board shall establish a plan of dissolution for payment of outstanding bills and obligations, payment of ongoing obligations incurred prior to dissolution and other terms to wind up the affairs of the Joint Board. All assets and liabilities of the Joint board shall be dispensed with and property acquired or set aside during the life of the Agreement shall be disposed of in the following manner: (i) all assets contributed without charge by any Party shall revert to the contributing Party; (ii) all assets acquired by the administering agency for the purpose of carrying out the work of the Joint Board and purchased by the Parties contributions during the term of the Agreement shall be distributed to the Parties based on each Party's pro rata contribution to the overall budget during the fiscal year the asset was acquired; (iii) any liability remaining after the application of unencumbered funds shall be dispensed consistent with the approved budget as determined by the Board; and (iv) except as provided by this Agreement, all unexpended and unencumbered funds held in the Operating Fund shall be distributed by the Fiscal Agency to the Parties based on each Party's pro rata contribution to the overall budget in effect at the time the Agreement is terminated. 8. Indemnification and Hold Harmless. (a) Each Party shall, indemnify and hold other Parties (including without limitation the Party serving as, and acting in its capacity as the Administering Agency), their officers, officials, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of that Party's wrongful acts or omissions in connection with the performance of its obligations under this Agreement, except to the extent the injuries or damages are caused by another Party. In the event of recovery due to the aforementioned circumstances, the Party responsible for any such wrongful acts or omissions shall pay any judgment or lien arising therefrom, including any and all costs and reasonable attorneys fees as part thereof. In the event more than one Party is held to be at fault, the obligation to indemnify and to pay costs and attorneys fees, shall be only to the extent of the percentage of fault allocated to each respective Party by a final judgment of the court. 9 Packet Pg. 255 7.13.a (b) Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of a Party hereto (including without limitation the Party serving as, and acting in its capacity as, the Administering Agency), its officers, officials, employees, and volunteers, the Party's liability hereunder shall be only to the extent of the Party's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Party's waiver of immunity under Industrial Insurance Title 51 RCW, solely for the purpose of this indemnification. This waiver has been mutually negotiated by the Parties. The provisions of this Section shall survive the expiration or termination of this Agreement. (c) Each Party (including without limitation the Party serving as, and acting in its capacity as the Administering Agency) shall give the other Parties proper notice of any claim or suit coming within the purview of these indemnities. (d) Notwithstanding any provision in this Agreement to the contrary, the provisions of this section shall remain operative and in full force and effect, regardless of the withdrawal or termination of any Party or the termination of this Agreement for the duration of any applicable statute of limitations. 9. Insurance. The Joint board, the Fiscal Agency, and the Administering Agency shall take such steps as are reasonably practicable to minimize the liability of the Parties associated with their participation in this Agreement, including but not limited to the utilization of sound business practices. The Board shall determine which, if any, insurance policies may be reasonably practicably acquired to cover the operations of Joint Board and the activities of the Parties pursuant to this Agreement (which may include generally liability, errors and omissions, fiduciary, crime and fidelity insurance), and shall direct the acquisition of same. 10. Dispute Resolution. Whenever any dispute arises between the Parties or between a Party or Parties, the Board, or the Administering Agency (referred to collectively in this Section as the "parties") under this Agreement which is not resolved by routine meetings or communications, the parties agree to seek resolution of such dispute in good faith by meeting, as soon as feasible. The meeting shall include the Chair of the Board, the Vice -Chair, and the representative(s) of the Parties involved in the dispute. If the parties do not come to an agreement on the dispute through this process, any party may pursue mediation through a process to be mutually agreed to in good faith between the parties within 30 days, which may include binding or nonbinding decisions or recommendations. The mediator(s) shall be individuals skilled in the legal and business aspects of the subject matter of this Agreement. The parties to the dispute shall share equally in the costs of mediation and assume their own costs. If the Parties are not able to resolve the dispute through the above process, or conduct or resolve the dispute 10 Packet Pg. 256 7.13.a through meditation, then any Party may pursue whatever legal remedies may be available. 11. Public Records; Confidential Information. (a) Application of PRA. All records related to this Agreement or the Joint Board will be available for inspection and copying under the provisions of the Public Records act, Chapter 42.56 RCW (the "PRA"), subject to any exemptions or limitations on disclosure. (b) Confidential Information. If a Party considers any portion of a record it provides another Party under this Agreement, whether in electronic or hard copy form, to be protected from disclosure under law, the Party shall clearly identify any specific information that it claims to be "Confidential." A Party receiving a request for a record marked as Confidential shall notify the other Parties of the request and the date that such record will be released to the requester unless another Party obtains a court order to enjoin that disclosure pursuant to RCW 42.56.540. If another Party fails to timely obtain a court order enjoining disclosure, the receiving Party will release the requested information on the date specified. No Party shall be liable for any records that the Party releases in compliance with this section or in compliance with an order of a court of competent jurisdiction. 12. Limitations. Nothing in this Agreement shall be construed or applied in a manner that: (a) Is inconsistent with or intrudes upon other contractual agreements of the Parties including, but not limited to, the interlocal cooperation agreements between Snohomish County and various cities for urban county consortium qualification under the United States Department of Housing and Urban Department Development Community Development Block Grant Program and HOME Investment Partnership Program; or (b) Authorizes or permits the Joint Board to lobby or to attempt to gain preferential treatment in processes conducted by any of the Parties to award federal, state or local funds for affordable housing. 13. Notices. (a) To the Joint Board. Any notice to the Joint Board shall be in writing and shall be addressed to the chair of the Board and to the Administrative Agency. (b) To a Party. Any notice to a Party shall be to the Representative and Alternate, if any, of that Party. 11 Packet Pg. 257 7.13.a (c) Methods of Notice. Any notice may be given by certified mail, overnight delivery, facsimile, telegram, or personal delivery. Notice is deemed given when delivered. Email may be used for notice that does not allege a breach or dispute under this Agreement. (d) Notice Addresses of Parties. The following contact information for each Party shall apply until amended in writing by a Party providing new contact information to each other Party, the Chair of the board, and the Administrative Agency, if any: City of Arlington Mike Hopson, Councilman 18204 591" Avenue NE Arlington, WA 98223 Phone (360) 403-4603 mhopson@arlingtonwa.gov City of Edmonds Shane Hope, Development Services Director 121 5t" Avenue North Edmonds, WA 98020 Phone (425) 771-0220 Facsimile (425) 771-0221 shone hope@edmonrlsw gee City of Everett Becky Ableman-McCrary, Housing & Community Development 2930 Wetmore Avenue, Suite 8A Everett, WA 98201 Phone (425) 257-8736 Facsimile (425) 257-8742 City of Granite Falls Ray St urtz City PlanBrentKirk, City Manager 206 South Granite Avenue, PO Box 1440 Granite Falls, WA 98252 Phone (360) 691-6441 Facsimile (360) 691-6734 City of Lake Stevens Russ Wright, Planning & Community Development Director 1812 Main Street, PO Box 257 Lake Stevens, WA 98258 Phone (425) 377-3229 Facsimile (425) 212-3327 rwright@lakestevenswa.gov 12 Packet Pg. 258 7.13.a City of Lynnwood Paul Krauss CID Dore Development and Business Services Department PO Box 5 20816 44t" Ave W, Suite 230 Lynnwood, WA 9804698036 Phone (425) 670-5401 FAGS'mile (425) 771 _6585 pkrauSS@G'.Iynnwood.wa.usplanninqC@Iynnwoodwa.gov City of Marysville Chris Holland, Planning Manager 1049 State Avenue Marysville, WA 8270 Phone (360) 363-8000 Facsimile (360) 651-5033 cholland@marysvillewa.gov Citv of Mill Creek Tom Rogers, , iDiren+er of Community Deyelonmen+Director of Public Works and Development Services 15728 Main Street Mill Creek, WA 98012 Phone (425) 745-1891 Facsimile (425) 745-9650 tom@cityofmillcreek.com City of Monroe Anita Morerro, Senior Planner 806 West Main Street Monroe, WA 98272 Phone (360) 863-4513 AMarrero@monroewa.gov Citv of Mountlake Terrace Kyoko Matsumoto Wright, Councilwoman 6100 219t" Street SW, Suite 200 Mountlake Terrace, WA 98043 Phone (425) 744-6281 Facsimile (425) 775-0420 shepe@G' mlf w u-s City of Mukilteo Jennifer Gregerson, Mayor 11930 Cyrus Way Mukilteo, WA 98275 13 Packet Pg. 259 7.13.a Phone (425) 263-8017 Facsimile (425) 212-2068 mayor@ci.mukilteo.wa.us Citv of Snohomish Glen PmE;kucy Planning &Development Qervicesr—DoreEtorPlanning & Development Services Department 116 P.O. Box 1589 Snohomish, WA 98290 Phone (360) 568-31 1 5282-3167 Facsimile (360) 568-1375 hay iman@Gm nohnmi h w ., eidem c@' snohomishwa.gov City of Stanwood Patricia Love, Community Development Director 10220 270t" Street NW Stanwood, WA 98292 Phone (360) 629-2181 ry n.larsen@G' stunwood.uspatricia.love0ci.stanwood.wa.us Town of Woodwa Carlo N'Gho4, Mayor 23920 113t" Place West, Woodway, WA 98020 Phone (206) 542-4443 Facsimile (206) 546-9453 Mayor@townofwoodway.com Housina Authoritv of Snohomish Countv Executive Director 12711 4t" Avenue West Everett, WA 98204 Phone (425) 290-8499 Facsimile (425) 290-5618 dleonard@hasco.org Snohomish Cou Mary jane Kroll V„i^„i^ DireEterSnohomish County Council Chair or Designee Human SerViGes Dep rt�� 3000 Rockefeller Avenue, M/S 385609 Everett, WA 98201 Phone (425) 388-71163494 FaGSimile (425) 259-1444 lVlrYiono hrelI@snn^n nrn 14 Packet Pg. 260 7.13.a 14. General Provisions. (a) Rights and Obligations Reserved; MOU Superseded. This Agreement reserves to each Party and shall not be construed to be in derogation of any rights, powers, privileges, authority, liability, obligations and duties set forth in or provided by any previous agreement executed by a Party relating in any way to affordable housing, except that the Memorandum of Understanding dated September 21, 2011, by and among the Housing Authority of Snohomish County, the cities of Edmonds, Everett, Granite Falls, Lake Stevens, Lynnwood, Marysville, Mill Creek, Mountlake Terrace, Mukilteo, Snohomish, Sultan and the town of Woodway (the "MOU"), shall be deemed terminated pursuant to section 2.6.13 of the MOU and shall be of no force and effect upon the effective date of this Agreement. (b) Access to Records. To the extent permitted by law, all records, accounts and documents relating to matters covered by this Agreement shall be subject to inspection, copying, review or audit by the Washington State Auditor or any Party. Upon reasonable notice, during normal working hours, each Party shall provide auditors from the Washington State Auditor or the other Parties with access to its facilities for copying said records at their expense. (c) No Third Party Beneficiaries. This Agreement is for the benefit of the Parties only, and no third party shall have any rights hereunder. (d) Venue. The venue for any action related to this Agreement shall be in Superior Court in and for Snohomish County, Washington at Everett. (e) Severability. If any of the provisions of this Agreement are held to be invalid, illegal or unenforceable, the remaining provisions shall remain in full force and effect. If the invalidated provision is essential to the benefit of the Parties' bargain, the Parties will in good faith negotiate a replacement provision to make the Parties whole to the greatest extent possible. 15. Execution. This Agreement may be executed in multiple counterparts and, if so signed, shall be deemed one integrated Agreement. The undersigned signatories represent that they are authorized to execute this Agreement on behalf of the respective Party for which they have signed below. 15 Packet Pg. 261 7.13.a CITY OF ARLINGTON Signature Date Its: 16 Packet Pg. 262 7.13.a CITY OF EDMONDS Signature Date Its: 17 Packet Pg. 263 7.13.a CITY OF EVERETT Signature Date Its: In Packet Pg. 264 7.13.a CITY OF GRANITE FALLS 20 Signature Date Its: 19 Packet Pg. 265 7.13.a CITY OF LAKE STEVENS 20 Signature Date Its: 20 Packet Pg. 266 7.13.a CITY OF LYNNWOOD 20 Signature Date Its: 21 Packet Pg. 267 7.13.a CITY OF MARYSVILLE Signature Date Its: 22 Packet Pg. 268 7.13.a CITY OF MILL CREEK 20 Signature Date Its: 23 Packet Pg. 269 7.13.a CITY OF MONROE Signature Date Its: 24 Packet Pg. 270 7.13.a CITY OF MOUNTLAKE TERRACE 20 Signature Date Its: 25 Packet Pg. 271 7.13.a CITY OF MUKILTEO 20 Signature Date Its: 26 Packet Pg. 272 7.13.a CITY OF SNOHOMISH Signature Date Its: 27 Packet Pg. 273 7.13.a CITY OF STANWOOD Signature Date Its: Packet Pg. 274 7.13.a TOWN OF WOODWAY Signature Date Its: 29 Packet Pg. 275 7.13.a SNOHOMISH COUNTY Signature Date Its: 30 Packet Pg. 276 7.13.a HOUSING AUTHORITY OF SNOHOMISH COUNTY Signature Date Its: 31 Packet Pg. 277 7.14 City Council Agenda Item Meeting Date: 10/19/2021 Supplemental Agreement with KPG for Design Services on the Citywide Pedestrian Crossing Enhancements Staff Lead: Rob English Department: Engineering Preparer: Sydney Hall Background/History On May 15, 2018, Council approved a Local Agency Agreement with KPG for the Citywide Pedestrian Crossing Enhancements. On November 19, 2019, Council authorized the Mayor to sign a Supplemental Agreement with KPG. On November 17, 2020, Council authorized the Mayor to sign a Supplemental Agreement with KPG. On October 12, 2021, staff presented this item to the Parks and Public Works Committee and the Committee placed the item on the October 19, 2021 consent agenda for approval. Staff Recommendation Approve the Supplemental Agreement with KPG for design services on the Citywide Pedestrian Crossing Enhancements project. Narrative The current contract with KPG expires on December 31, 2021. The Supplement Agreement will extend the completion date to June 30, 2022. Attachments: Attachment 1: Supplemental Agreement #4 Packet Pg. 278 7.14.a Adw Washington State Department of Transportation Supplemental Agreement Organization and Address Number #4 KPG, P.S. 3131 Elliot Ave. Suite 400 Seattle, WA 98121 Original Agreement Number Phone: 206-286-1640 Project Number Execution Date Completion Date Fed Aid Number 0365(013) KPG PN 17099 5.21.2018 June 30, 2022 Project Title New Maximum Amount Payable Citywide Crossing Enhancements $387,251.63 (no change) Description of Work Contract Extension to June 30, 2022 The Local Agency of City of Edmonds. desires to supplement the agreement entered in to with KPG, P and executed on 5.21.2018 and identified as Agreement No All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: No change 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: Tune 30, 2022 III Section V, PAYMENT, shall be amended as follows: No change as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: Nandez Miller By: 2021.10.13 17:15:02-07'00' Consultant Signature Approving Authority Signature DOT Form 140-063 Revised 09/2005 Packet Pg. 279 8.1 City Council Agenda Item Meeting Date: 10/19/2021 Public Hearing on Arts Commission Recommendation for Civic Park Artist Staff Lead: Frances Chapin Department: Parks, Recreation & Cultural Services Preparer: Scott Passey Background/History The Edmonds Arts Commission (EAC) was established by City Council in 1975 (Ordinance 1765). The overall mission of the Arts Commission is to ensure that the arts are integral to our community's quality of life, economic vitality, and central identity. In 1975 the Percent for Art Ordinance 1802 was also adopted, providing a funding source for future public art. The Arts Commission is charged with advising and making recommendations to the Mayor and City Council with regards to public art. For each public art project the Arts Commission works with staff to define the project, identify the best process for selection, and develop a call for artists that is approved by City Council. On February 18, 2020, the call to artists for Civic Park, with a total artist budget of $90,000, was approved on the Consent Agenda which authorized the City to advertise the opportunity with a deadline of March 17, 2020. The Call to Artists specifies two sites recommended by the project design team (Walker Macy) for artwork at the main entry to the park plaza area on 61" Avenue N. between Bell and Sprague. Staff Recommendation Approve recommendation of artist and design contract following public hearing. Narrative The City's public art process for integrated design selects and hires an artist based on their qualifications and past work to design, create and fabricate public art in a designated location. In accordance with this process, a five member Selection Panel was established in spring 2020 with the following members: Kristiana Johnson - City Council representative; Marni Muir - Arts Commission representative; Isabela Wilhelm - student representative; Jack Mackie - Edmonds resident and professional public artist; and Steve Shelton - downtown Edmonds resident and business owner. Due to the pandemic, the panel met virtually in April 2020 and selected five finalists to interview from the pool of 34 applicants. Interviews were subsequently postponed due to Covid restrictions and delay in park construction. In late summer 2021 the process was resumed and the five artists were interviewed at an advertised public meeting on Zoom on September 23. Public comment was taken in written format during and after the interviews and was provided to the Selection Panel for consideration. The Selection Panel reached consensus that Clark Wiegman is the recommended artist for the Civic Park project. This recommendation was presented to the Arts Commission at their regular meeting on October 4, 2021 and EAC approved a Packet Pg. 280 8.1 motion that the recommendation of Clark Wiegman be forwarded to City Council with a request to approve the design contract with the artist. There will be two separate contracts with the artist, one for design ($18,000) and one for fabrication ($72,000). The design contract specifies that the artist will work with the community and the Civic Park project design team to develop concepts for one or both of the two sites identified by the park designers for artwork. The design that emerges from this process will be presented by the artist at a public meeting for comment. The final design will be presented at City Council at a Public Hearing. At this stage, if the design and the fabrication contract are approved, the artist will be under contract to fabricate and install the approved artwork. Attachments: Civic RFQ Call to Artists - final Draft Min Oct _4_21 Artistic Services Contract (with SEC edits) 10.7.2021 Wiegman application sm Packet Pg. 281 8.1.a City of Edmonds, WA Edmonds Civic Park Call -to -Artists Request for Qualifications (RFQ) The City of Edmonds Arts Commission is seeking an artist or artist -led team to create a commission for a prominent location at Civic Park, a newly designed downtown park and civic destination for all ages, which will undergo development in 2020-21. Project Budget: $90,000 Eligibility: Open to professional artists residing in WA, OR, CA or British Columbia. Deadline: Tuesday, March 17, 2020 EXISTING BOYS & GIRLS CV -4L 777 Opportunity: The City of Edmonds Arts Commission is seeking an artist or artist -led team to design, fabricate and install artwork for the 6th Avenue North entry plaza to the new Edmonds Civic Park. Two possible locations are identified (see pictured, above). The selected artist or artist -led team will not be expected to create art for both locations, but rather prioritize one location for a welcoming, signature installation. Site Locations: Two sites adjacent to the entry plaza off of 6th Avenue North are recommended for artwork. This mid -block entry plaza provides access to adjacent petanclue grove and the Boys and Girls Club. The entry also welcomes park users and visitors to the walking/jogging trails, nearby skate -park, scramble wall, athletic fields and wild flower meadow. The artwork locations and possibilities include: Edmonds Civic Park Call -to -Artists RFQ I pg. 1 of 4 Packet Pg. 282 8.1.a 1. Sculptural feature that visually separates the entry plaza from the Boys and Girls Club facility 2. Suspended sculpture for the shade structure Site #1 is approximately 133 feet -long on the north side of the plaza. There is a low level planting bed planned for this area. Site #2 is located within the shade structure, which is 23 feet -wide by 57 feet -long, and 14'3" to 18 feet high. Since the park is used year-round for events and activities, the Edmonds Arts Commission (EAC) is particularly interested in artwork that incorporates lighting and/or kinetic elements. Power will be provided to both locations by the City of Edmonds. About Civic Park The site is a former school district track and field that has been used for community recreation for over 50 years. Recently acquired by the City, an extensive public master planning process is commissioned to design an aesthetic and more inclusive downtown park. The planned development of Civic Park embraces this downtown park's potential to contribute to a sense of community identity and civic pride, while promoting active, healthy lifestyles, energizing the local economy, and bolstering the city's growing reputation as a destination on Puget Sound. Civic Park is an eight -acre park in the heart of downtown Edmonds that straddles the boundary between residences, civic amenities and the downtown commercial district. Well -loved and used by residents of all ages, it is home to the Edmonds Boys and Girls Club, Edmonds Petanque Club and several of Edmonds annual festivals, such as Taste Edmonds and the 4th of July Fireworks. Featuring an inclusive playground, walking track, skate -park, petanque grove, tennis court, scramble wall, multi -sport court, lighted athletic field, wildflower meadows, water feature, and more, this legacy park will serve as an iconic place for gathering, celebration, and enhanced daily life, serving Edmonds for generations to come. Designated as the State's first Certified Creative District in 2018, downtown Edmonds is a hub for cultural activities and creative businesses. Civic Park lies within the Creative District. It is also located two blocks from the Edmonds Center for the Arts, which hosts world -class touring performances, as well as performances by regionally -based ballet, symphony and choral companies. Budget The budget of $90,000 is available for the design, fabrication and installation of the artwork. The budget must include artist's fees, design costs, including engineering review, materials, fabrication, delivery, installation costs, including foundation design and construction, required insurance, travel and sales tax. Some basic site preparation, power supply and landscaping will be provided by the City. The EAC will provide a total of up to $2,500 in approved reimbursable travel expenses for artists residing beyond 50 miles from Edmonds. The selected artist/artist-led team will be encouraged to work closely with the City, community, and park design team consultants and contractor to determine final design and landscaping concepts, particularly for Site #1. The shade structure (Site #2) is designed and constructed as part of the park renovation adjacent to the restrooms. The selected artist/artist-led team will be expected to work the City, community, and park design team consultants to integrate the suspended artwork. Edmonds Civic Park Call -to -Artists RFQ I pg. 2 of 4 Packet Pg. 283 8.1.a Timeline • Call for Artists/RFQ open: Wed. February 26, 2020 • Deadline for Entry: Tue. March 17, 11:59 pm, 2020 • Selection Panel meeting #1: Fri, March 27, 2020 • Finalists contacted: Wed. April 7-8, 2020 • Finalist Orientation: Wed. April 22, 2020* • Selection Panel meeting #2 (interviews): Thur. April 23, 2020* * If selected as a finalist, applicants are required to be available in person on April 22 and 23 for site orientation and interview at a public meeting. Times, "tba". Artwork Development: • May 2020: Finalist recommended to City Council at a Public Hearing. Approval of Finalist; Contract issued • June -July 2020: Research and Conceptual Development • August 2020: Presentation of Conceptual Proposal to Panel and EAC at a public meeting • September 2020: Presentation of Final Design at a Public Hearing and Approval by City Council • September -December 2020: Detailed design development and Final Design schedule, dependent on approved concept and contractor milestones • Spring/Summer 2021: On -site Implementation Selection Criteria Finalists will be selected on the basis of the following criteria: • Quality and strength of past work as demonstrated in the submitted application materials • Command of dynamic spatial relationships and demonstrated understanding of sites with multiple viewing points • Perceived ability to create an engaging, welcoming experience • Perceived ability and interest in creating site -specific artwork • Availability to begin proposal development work immediately. Selection Process A five to seven person selection panel will review the applications and select up to five finalists for interviews. Prior to the interview, all finalists are asked to attend an orientation so that they can fully understand the site context and scope of the Civic Park project, as well as adjacent connections. The panel will reconvene to interview the finalists and select one artist or artist team for the commission. The orientation and interview will be held in Edmonds, Washington. The panel will reconvene for presentation of the selected artist's proposed design concept at a Public Meeting prior to recommendation to City Council for final approval. The panel reserves the right to make no selection from the submitted applications or finalists' interviews. The panel's recommendations are subject to approval by the Edmonds Arts Commission and Edmonds City Council. Edmonds Civic Park Call -to -Artists RFQ I pg. 3 of 4 Packet Pg. 284 8.1.a Application Applicants are required to submit RFQ online via Submittable: https://citvofedmondsartscommission.submittable.com/submit/160275/edmonds-civic-park-call-to- artists-request-for-qualifications-rfq Application Materials Cover Letter (max. 750 words) Explain why you/your team are interested in this opportunity. Outline your abilities relative to project goals and how you would approach this commission with consideration to your previous work. Consider the selection criteria as it relates to your experience and interests. • Resume(s) Maximum two -page current professional resume. Please keep formatting simple. Artist Teams: save resumes as one document (max. 2 pages for each team member, e.g., two team members equals a maximum of 4 resume pages). Work Samples Maximum 10 samples of any combination of digital images for upload (required) and links to audio/video files (optional, limit 2). Each work sample requires a brief description, 75 words or less. Descriptions should include the following information if applicable: Project location; Commissioning agency; Budget; Project partners; Copyright owner; Photo credit. Questions? Contact Frances Chapin, Arts & Culture Manager: frances.chapin@edmondswa.gov or 425-771-0228 Edmonds Civic Park Call -to -Artists RFQ I pg. 4 of 4 Packet Pg. 285 edmonds ARTS COMMISSION MINUTES - Meeting via Zoom 4:45 pm Oct 4, 2021 The Edmonds Arts Commission: dedicated to the arts, an integral part of community life. City of Edmonds Parks, Recreation & Cultural Services Department PRESENT: Rhonda Soikowski Ashley Song Richard Chung Pat Oneill Lesly Kaplan STAFF AUDIENCE Lisa Palmatier Frances Chapin Marni Muir Georgia Livesey Laurie Rose The meeting was called to order at 4:47 PM by Rhonda Soikowski. Soikowski read the land acknowledgement. "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water."- City Council Land Acknowledgment ADDITIONS/CHANGES TO THE AGENDA — MINUTES —Approval of August 2 minutes, Sharp Moved to approve as corrected, Kaplan Seconded, Approved. Approval of Sept. 13 minutes, Oneill Moved to approve as corrected, Palmatier Seconded, Approved. PUBLIC COMMENT/INTRODUCTIONS — REPORTS - A. Creative Programs Civic Park Artist Recommendation — Chapin introduced Marni Muir who was on the Selection Panel representing the Arts Commission. Chapin briefly reviewed the process for selection of an artist for integrated design, a process appropriate for Civic Park because the site is not yet constructed and the artist will have an opportunity to work with the design team and the community in the process of developing concepts. The proposed final concept will be reviewed by the Arts Commission prior to presentation to City Council. Once a final concept is approved after a Public Hearing at City Council, a fabrication contract will be put in place with the artist - for fabrication and installation in late 2022 or early 2023. The Arts Commission develops the Call to Artists, sets the Selection Panel, and reviews the recommendation of the Selection Panel. Muir is here tonight to present that recommendation. Muir commented first on what a great process it was and complimented the artist consultant facilitator, Cath Brunner, and staff on how well the interviews were organized. Written public comment received about the interviews was shared with the panel. She noted that there were five strong candidates and the panel had lots of conversation about all of them. The Selection Panel reached a consensus that the best choice, the top pick for the Civic Park project is Seattle artist Clark Wiegman. They were impressed by his thorough process, his thoughtfulness about sense of place, his interest in the deep history of place, and his ability to find an interesting story. Wiegman also uses light effectively and interest in the 24/7 nature of the site. He gave an excellent presentation for his interview and commissioners reviewed the examples of his previous work that he presented in the Packet Pg. 286 Edmonds Arts Commission Draft Minutes — 10/04/2021 2 8.1.b interview. Palmatier, who attended the interviews, commented on the professional process and the fact that all of the artists were talented public artists so it was a hard choice. Chung expressed interest in Wiegman's use of light and space and negative space. Discussion followed with a variety of comments by commissioners about the work and the process. Chapin emphasized that the contract with the selected artist is for the design phase and there are specific minimum requirements regarding artist interaction with the community. The contract specifies for example meeting with the Youth Commission and neighborhood/Civic advisory group members. It was suggested that the Diversity Commission be added to that list, to contact the Art group at EDWHS and to make sure ECA and Historical Museum representation is included as neighbors. Song thanked Muir and the Selection Panel, noting that Wiegman has created a wide range of artwork, and emphasizing that collaboration with the community during the design phase is important. Palmatier Moved and Oneill Seconded that the Selection Panel recommendation of artist Clark Wiegman be forwarded to City Council for selection approval and approval of the design contract with the artist, Approved. 2. Write on the Sound — Kaplan reported that 120 people registered and things went very well over the three-day conference. She was very impressed with the keynote by Lisa See, noting that this author can really tell a story and does amazing research. Kaplan thanked staff for great organization and both Kaplan and Rose appreciated the work of the committee. Rose noted that the committee chose good presenters and we were able to work with people who would not have been able to present at an in -person conference. With fewer sessions offered in order to make it manageable, the overall attendance was lower, but a higher percentage, 30%, came from different states and three different countries. Planning for 2022 will maintain some flexibility. Annual Report — Soikowski will be presenting the Annual Report at City Council on Oct 5 at 7 pm. She worked with Chapin to develop some visuals and will be touching on highlights of 2020 and 2021, emphasizing the way that EAC has reimagined programs to be accessible during the pandemic. Palmatier thanked Soikowski for representing the commission. 4. Arts & Humanities Proclamation — Chapin thanked commissioners who reviewed the proclamation and stated that it is now scheduled for October 19 at City Council. C. Funding & Administration STAFF REPORT— Chapin reported that the Hwy 99 Gateways was brought back to City Council and will proceed with a Stakeholders meeting Chung will report on at the November meeting. Chapin and Kaplan discussed the possibility of using 2021 funding for a student workshop in partnership with ECA for the We Speak program started last year. The $1,000 funding would help offset costs for artist workshops at Scriber Lake High School, in a similar fashion to the support provided by EAC in 2020. Commissioners concurred that this is an appropriate use of the budgeted funds. Chapin further suggested that EAC work with ECA to possibly fund literary workshops in 2022 and contact EPIC regarding the proposed poetry program and how that might tie into the poetry workshop for youth they are doing in November as part of the small grant received from EAC. Chapin informed the Commission that the Guy Anderson painting that has been on loan to Cascadia Art Museum since their opening will be returned in November. NEW/OTHER BUSINESS — Chapin noted that she postponed the discussion about On the Fence and Palmatier has agreed to lead that at the November meeting. Meeting Adjourned at 6:14 PM. Packet Pg. 287 8.1.c City of Edmonds, Parks, Recreation & Cultural Services AGREEMENT FOR ARTISTIC SERVICES THIS AGREEMENT FOR ARTISTIC SERVICES (the "Agreement") is made and entered into this day of , 2021 (the "Effective Date") by and between the City of Edmonds, Parks, Recreation & Cultural Services Department ("City"), and _Clark Wiegman dba Artifacture (the "Artist"), whose address is _ and telephone number is RECITALS WHEREAS, the City desires to retain the Artist to perform artistic services as described in this Agreement for the creation of a site -specific artwork for a site(s) within the primary entry to Civic Park at 6th Avenue N between Bell and Sprague as described in more detail in Exhibit A ("Scope of Services") tthe "Services"), and WHEREAS, Civic Park is a central and important recreational amenity in downtown Edmonds which is included in the Downtown Edmonds Creative District; and WHEREAS, the livability and reputation of Edmonds as a regional cultural center is enhanced by the accessibility of this park; and WHEREAS, public art enhances the quality of life of our citizens, stimulates economic development, and attracts visitors to our region; and WHEREAS, the City has committed to a public art program that will enrich and contribute to the understanding of art and culture of the Northwest; provide a cultural resource for the community; resonate with people of diverse backgrounds, visitors to Edmonds and local residents; encourage communities to engage with art and each other in a way that inspires repeat visits, inviting shared experiences; and that will enhance and support the design and experience of Civic Park; and WHEREAS, the Artist has been selected by the City within established procurement policies and procedures. NOW, THEREFORE, the parties do mutually agree as follows: Contract for Artistic Services 2021 SC10 7 21 1 Packet Pg. 288 8.1.c AGREEMENT SECTION 1. DURATION OF CONTRACT A. The term of this Agreement shall commence on the Effective Date, and shall terminate upon completion of the Services, unless it is extended by agreement of the parties or terminated earlier pursuant to the terms and conditions of the Agreement. B. If the Artist and the City have entered into any prior oral or written agreements for the Services, this Agreement supersedes and replaces all prior agreements or understandings. SECTION 2. SCOPE OF SERVICES A. The City has hired A-1 Landscaping & Construction EOM to construct the new park working with the design team of Walker Macy and at times an Art Consultant ("Art Consultant") and the City Project Manager and the City Arts & Culture Manager to coordinate and facilitate the Artist's work. Notwithstanding the foregoing, all final decisions under this Agreement shall be made by the City. B. The Artist will use their best efforts to perform the Services in a satisfactory and competent manner. Should the Artist engage any subcontractors in the performance of the Services, the Artist agrees that the Artist will cause all such subcontractors to be bound by the terms and conditions of this Agreement. Notwithstanding the foregoing, the Artist shall not assign the creative or artistic portions of the Services to another party without the prior consent of the City. Clark Wiegman, principal of the Artist, shall perform the creative and artistic portions of the Services. The Artist agrees to comply with all applicable local, state and federal laws, regulations and ordinances regarding performance of the work and the Services. In providing the Services under this Agreement, the Artist is an independent contractor, and neither the Artist nor its subcontractors or the agents or employees or any of them are employees of the City for any purpose. The Artist shall make no claim of career service or benefit rights, which may accrue to a City employee under state or local law. C. The City retains the Artist upon the terms and conditions contained herein to provide the Services described in Exhibit A , attached hereto and incorporated into this Agreement by this reference. D. Notwithstanding the foregoing, the City is not obligated by this Agreement to proceed to implementation/fabrication of the artwork or design proposal. The City reserves the right to reject the Artist's design proposal. SECTION 3. COMPENSATION A. The City shall reimburse the Artist for satisfactory completion of the Services in an amount not to exceed $18,000, payable in the amounts and upon satisfactory completion of the milestones specified in Exhibit B ("Scope of Compensation"), attached hereto and incorporated into this Agreement by this reference. All amounts paid under this Agreement are Contract for Artistic Services 2021 SC10 7 21 2 Packet Pg. 289 8.1.c inclusive of all applicable state and federal taxes including any Washington State Sales Tax, if applicable, owed by the City as a result of this Agreement. It is the responsibility of the Artist to remit the sales taxes, if applicable, to the Washington State Department of Revenue. B. The City shall have the sole responsibility and authority for determining acceptable stages of completion and approval of the Services. It is understood that the City has no obligation regarding sales commissions or any agreements with galleries or agents with whom the Artist may have contracted. C. The Artist shall submit invoices to the City as described in the Scope of Compensation Exhibit B. D. If the Artist fails to comply with any terms or conditions of this Agreement or to provide in any manner the Services agreed to herein, the City may withhold any payment due the Artist until the City is satisfied that corrective action, as specified by the City, has been completed. This right is in addition to and not in lieu of the City's right to terminate this Agreement as provided in Section 8. SECTION 4. HOLD HARMLESS AND INDEMNIFICATION A. To the fullest extent permitted by law, the Artist shall indemnify, defend and hold harmless the City, its officers, managers, agents and employees from and against all claims, including reasonable attorneys' fees resulting from such claims, by third parties arising out of or incident to the Artist's or any subcontractor's or their respective agents', employees' and officers' misconduct or negligent acts or omissions in the performance of the Agreement. "Claim" as used in this Agreement means any financial loss, claim, suit, action, damage, or expense, including but not limited to attorneys' fees, attributable to the breach of this Agreement or for bodily injury, sickness, disease or death, or injury to or destruction of tangible property including loss of use resulting therefrom arising out of performance of the Services. The Artist's obligation to indemnify, defend and hold harmless includes (without limitation) any claim by the Artist's agents, employees, representatives, or any subcontractor or its employees. B. Provided, however, that: (1) the Artist's obligations hereunder do not extend to Claims caused by or resulting from the sole willful misconduct or sole negligence of the City and their officers, agents or employees; and (2) the Artist's obligations to indemnify, defend and hold harmless for Claims caused by or resulting from the concurrent negligence or concurrent willful misconduct of the indemnifying party and the indemnified party shall apply only to the extent of the negligence or willful misconduct of the indemnifying party, its officers, agents, or employees. C. Each party will bear full responsibility for any and all of each party's respective tax liabilities owed that may arise in relation to this Agreement, and each party will indemnify and hold the other party, its officers, agents and employees harmless from any tax liability owed by other party arising from or related to this Agreement, including, but not limited to, any taxes, penalties, fines, and/or interest that are assessed by any tax authority against the indemnifying party, and further including all attorneys' fees and costs incurred in response to any claims or assessments by any tax authority against the indemnifying party, its officers, agents and employees. Contract for Artistic Services 2021 SC10 7 21 3 Packet Pg. 290 8.1.c D. The obligations in this Section shall survive termination or completion of this Agreement as to any claim, loss or liability arising from events occurring prior to such termination or completion. E. The Artist shall obtain and keep in effect during the term of this Agreement any worker's compensation and employer's liability insurance required by the State of Washington and commercial general liability insurance naming the City as an additional insured in the amounts, with terms, and insureds approved by the City. SECTION 5. EQUAL EMPLOYMENT OPPORTUNITY A. During the performance of this Agreement, neither the Artist nor any party subcontracting under the authority of this Agreement shall discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or physical handicap in the employment or application for employment or in the administration or delivery of services or any other benefits under this Agreement. The Artist shall comply fully with all applicable federal, state and local laws, ordinances, executive orders and regulations which prohibit such discrimination. These laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VI I of the Civil Rights Act of 1964, and Section 504 of the Rehabilitation Act of 1973. SECTION 6. RECORD KEEPING AND AUDITS A. The Artist, including their subcontractors, shall maintain records in accordance with generally accepted accounting procedures and shall maintain evidence of all expenses incurred in the performance of this Agreement. B. The City shall, for the purpose of examination and audit, have access to and be permitted to inspect such records and other evidence of costs and expenses charged to the City and/or incurred for Services related to the Agreement for a period of six (6) years after completion of the Services. All research, tests, surveys, preliminary data, reports, and any and all other work product prepared or gathered by the Artist in preparation for the Services shall be and are the property of the Artist; provided, however, that all reports, presentations, documentation and testimony prepared by the Artist shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. Documents prepared under this Agreement and in the possession of the Artist may be subject to public records request and release under Chapter 42.56 RCW. SECTION 7. PROPRIETARY RIGHTS AND RIGHTS OF REPRODUCTION A. The parties to this Agreement mutually agree that if any patentable or copyrightable material or article should result from the work described herein, all rights accruing from such material or article shall be the sole property of the Artist, except as otherwise provided in this Agreement. Contract for Artistic Services 2021 SC10 7 21 4 Packet Pg. 291 8.1.c B. None of the Artist's Services provided herein will be deemed "works for hire" for purposes of copyright law and the copyright will belong solely to the Artist. C. Except as otherwise provided herein, the Artist expressly reserves every right available to them at common law or under the Federal Copyright Act to control the making and dissemination of copies or reproductions of any items that are conceived, made, discovered, written or created by the Artist pursuant to this Agreement. D. Notwithstanding the foregoing, the Artist authorizes the City and its assigns to digitally and graphically reproduce, by any and all means and media now or hereafter known, the Artist's designs and conceptual artwork proposal without prior consent of the Artist for purposes of advertising and promotion of Civic Park and the City of Edmonds and for non- commercial purposes; provided that the City shall assure that all reproductions contain a credit to the Artist and a copyright notice substantially in the following form: "Title of the Artwork, Artist's name, Date," provided further that such credit is not required in reproductions where the artwork is an incidental element. E. The City is not responsible for any third -party infringement of the Artist's copyright and is not responsible for protecting the intellectual property rights of the Artist. It is understood that the Artist's proposal and other materials that may be created by the Artist as a result of this Agreement may be photographed by the public. F. If the Services result in a proposal that is accepted by the City, and the City and the Artist enter into an implementation or fabrication agreement, the Artist understands that it will be required to partially waive its rights under the Visual Artists Rights Act in substantially the following form: The artwork is specifically created for Civic Park; therefore, the City will not alter, modify, relocate or change the artwork, other than maintenance and repair, without discussion with the Artist regarding the proposed change, alteration, relocation or modification. If an alteration, relocation, modification or change should occur, the work will no longer be represented as the work of the Artist, without the Artist's written permission. The City in consultation with representation from its then art advisors will use good faith efforts to reach agreement with the Artist on all alterations, modifications, relocations or changes other than maintenance and repair which are made during the lifetime of the Artist. If the City and the Artist cannot agree regarding alterations, modifications, relocations or changes, the City may make such alterations, modifications, relocations or changes as it deems necessary and its decision shall be final. In that event, the City agrees to no longer represent the work as that of the Artist, upon receipt of a written request to that effect from the Artist. The provisions of this Section shall survive the termination of this Agreement. SECTION 8. TERMINATION A. This Agreement may be terminated without cause, in whole or in part, at any time, by either party providing the other party at least thirty (30) business days written notice before the termination; however, if the Artist terminates this Agreement in the early stages and without cause after receiving payments but before completion of Task B, the Artist may be required to return to the City immediately any funds which have been paid to the Artist by the City. The Contract for Artistic Services 2021 SC10 7 21 5 Packet Pg. 292 8.1.c decision regarding return of funds will be made at the City's sole discretion. B. The City may terminate this Agreement, in whole or in part, upon seven (7) business days advance written notice in the event: (1) the Artist materially breaches this Agreement; or (2) the duties, obligations, or services required herein become impossible, illegal, or not feasible. Upon any termination: 1. If the termination results from acts or omissions of the Artist in breach of this Agreement, including but not limited to misappropriation, nonperformance of the Services or fiscal mismanagement, the Artist shall return to the City immediately any funds misappropriated or unexpended which have been paid to the Artist by the City. 2. If the Agreement is terminated as provided in this Subsection: (1) the City will be liable only for payment in accordance with the terms of this Agreement for Services performed prior to the effective date of termination; and (2) the Artist shall be released from any obligation to provide any further Services pursuant to this Agreement as are affected by the termination, upon written notification by the City to the Artist. C. The Artist may terminate this Agreement upon seven (7) business days advance written notice, in the event the City materially breaches this Agreement. D. Such termination shall not limit, waive, or extinguish any right or remedy provided by this Agreement or law that either party may have in the event that the obligations, terms and conditions set forth in this Agreement are breached by the other party. SECTION 9. CONFLICT OF INTEREST The Artist covenants that no officer, employee, or agent of the City or Art Consultant who exercises any functions or responsibilities in connection with the planning and implementation of the Project shall have any personal financial interest, direct or indirect, in this Agreement. The Artist shall take appropriate steps to assure compliance with this provision. Violation of this Section 9 shall constitute a material breach of this Agreement, in which case, the City may terminate the Agreement and pursue any other right or remedy provided in this Agreement or under law. SECTION 10. RECYCLED PRODUCT PROCUREMENT POLICY The Artist shall use recycled paper for the production of printed and photocopied documents related to the performance of Services and shall ensure, whenever practicable, the cover page of each document printed on recycled paper bears an imprint identifying it as recycled paper. The Artist shall use both sides of paper sheets for copying and printing and shall use recycled/recyclable products wherever practicable in the fulfillment of this Agreement. SECTION 11. CHANGES A. Either party may request changes to this Agreement. Proposed changes that are agreed upon by the parties shall be incorporated only by written amendments to this Agreement approved by the City. Contract for Artistic Services 2021 SC10_7_21 6 Packet Pg. 293 8.1.c B. The City may request that the Artist provide additional services beyond those required in the Scope of Services. If performance of any additional services requested by the City cause the Artist to perform extra work or incur additional expense not contemplated by the Scope of Services, the City shall pay the Artist for performance of such services in an agreed amount in addition to the agreed upon fee pursuant to this Agreement. C. The fee paid to the Artist for such additional services shall be determined and agreed to by the parties before the Artist's performance of any such additional services. Such additional services shall be documented in a written amendment. SECTION 12. LAW The Artist in the performance of the Services, shall comply with all applicable Federal, State, and local laws and ordinances, including but not limited to regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Artist specifically agrees to pay any applicable business and occupation (B&O) taxes which may be due on account of the Agreement. This Agreement shall be governed by the laws of the State of Washington. Any claim or dispute between the parties under this Agreement or related to this Agreement shall be determined by arbitration in Seattle, Washington under the American Arbitration Association (AAA) Commercial Arbitration Rules with Expedited Procedures in effect on the date hereof, as modified by this Agreement, but the arbitration shall not be administered by the AAA. There shall be one neutral arbitrator, who shall be a neutral retired Federal or State judge (e.g., JAMS) selected by the parties as follows: each party shall submit a list of three proposed neutral arbitrators within ten (10) days of the arbitration demand, and if the parties do not agree to an arbitrator within five (5) days thereafter, then within three (3) days the responding party shall select the arbitrator from the list previously provided by the demanding party. If a party fails to comply timely in good faith with the selection process, any party may petition the presiding judge of the King County Superior Court to appoint the arbitrator. Any issue about whether a claim is covered by this Agreement or regarding the validity of the arbitrator's selection shall be determined by the arbitrator. At the request of either party made not later than thirty (30) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation which shall not delay the arbitration date. There shall be no substantive motions or discovery, except the arbitrator shall authorize such discovery and enter such prehearing orders as may be appropriate to ensure a fair private hearing which shall be held within sixty (60) days of the demand, and concluded within two (2) days. These time limits are not jurisdictional. The arbitrator shall apply substantive law and may award injunctive relief or any other remedy available from a judge and shall award attorneys' fees and costs to the substantially prevailing party, but shall not have the power to award punitive damages. SECTION 13. MISCELLANEOUS The parties agree that this Agreement is the complete and final expression of the terms hereto and any oral representations or understandings not incorporated herein are excluded. The Artist warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Artist, to solicit or secure this Agreement, and that Contract for Artistic Services 2021 SC10 7 21 — — 7 Packet Pg. 294 8.1.c it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Artist, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon or resulting from the award of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Both parties recognize that time is of the essence in the performance of the provisions of this Agreement. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of the Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Agreement unless stated to be such through written approval by the City, which shall be attached to the original Agreement. The validity, interpretation and construction of the Agreement, and all other matters related to this Agreement, shall be governed by and interpreted in accordance with the laws of the State of Washington without giving effect to conflicts of law principles. The following provisions will survive termination or expiration of this Agreement: Sections 4, 6, 7, 8, and 12. The invalidity in whole or in part of any provision of this Agreement shall not affect the validity of other provisions. This Agreement may be executed in two or more counterparts, each of which shall be deemed to be an original, but all of which together shall be considered one and the same agreement. (Signatures on the following page) Contract for Artistic Services 2021 SC10 7 21 8 Packet Pg. 295 8.1.c City of Edmonds: By: Parks, Recreation & Cultural Services Director Signature Name, Title Date Contract for Artistic Services 2021 SC10 7 21 ARTIST: Signature Name (Please Print) Date Federal Taxpayer ID # (last 4 digits) Packet Pg. 296 8.1.c SCOPE OF SERVICES Exhibit A AGREEMENT FOR ARTISTIC SERVICES This Scope of Services (the "Services") is an exhibit to the Agreement for Artistic Services dated (collectively, the "Agreement") between Clark Wiegman. dba Artifacture LLC (the "Artist") and the City of Edmonds ("the City"). The parties agree that the Artist shall perform Services as part of the Edmonds Civic Park development project (the "Project") for one or both of the 6th Avenue North entry plaza locations ("Sites") as described in this Scope of Services. The Artist has been selected by the City in accordance with established policies and procedures based upon their creative skills and abilities. Capitalized terms used but not defined in this Scope of Services shall have the meaning given to such terms in the Agreement for Artistic Services. The Artist agrees that an essential element of this Agreement is the skill and creativity of Clark Wiegman therefore; the Artist shall not assign the creative or artistic portions of the work to another party without the consent of the City. Overview The intent of the Agreement is for the Artist to engage in: (1) research, community outreach activities, and conceptual design development in cooperation with the Project design team, City staff and community representatives; (2) schematic level design development; and (3) final artwork design that is recommended by the City Arts Commission, and approved by the City Council. The Services described below, broken out into separate tasks, and their accompanying deadlines are based on information available at the beginning of the conceptual development process. The milestones and deadlines may shift as the Services evolve or the Project schedule shifts. The Artist will be expected to coordinate the design development process and the transition from concept development into final design with the City Arts and Culture Manager, City Project Manager, and members of the Project design team designated by the City. Section 1. Project Background Civic Park is an eight -acre park in the heart of downtown Edmonds that straddles the boundary between residences, civic amenities and the downtown commercial district. It is located within the recently designated State Certified Edmonds Creative District. The site is a former school district track and field that has been used for community recreation for over 50 years. Recently acquired by the City, an extensive public master planning process was implemented to design an aesthetic and more inclusive downtown park. The planned development of Civic Park in 2020-22 embraces this downtown park's potential to contribute to a sense of community identity and civic pride while promoting active, healthy lifestyles, energizing the local economy, and bolstering the City's growing reputation as a destination on Puget Sound. Packet Pg. 297 8.1.c During the Project planning and pre -construction phase, two prominent locations in the 6t" Avenue North entry plaza were designated as possible locations for the artwork. There is no expectation that the Artist address both locations. The artwork is intended to serve as a welcoming feature to this primary entry point into the park. The Project is currently under construction, therefore; it will be important for the Artist to work closely with the City's Project Manager to determine what changes, additions and supports are feasible given the contractor's scope and schedule and the overall Project budget, resources and anticipated completion. Section 2. Artwork Design and Approvals Task A: Research and Preliminary Conceptual Development Task Schedule: October 27, 2021 to December 31, 2022 The Artist will visit the Project site to identify important aspects of the built or cultural environment. The Artist will take necessary steps to ensure a good working understanding of the Project's scope, impacts, context and constituents, and the characteristics of the Project and the designated art Sites. 2. The Artist will attend a Project design kick-off meeting scheduled by the City to review the Project design development, construction work completed to date, specific configuration and construction parameters of the Sites, and Project schedule and milestones. Following that initial review, the Artist will meet as necessary with the Project design team and/or City Project staff to gather information, share ideas, and identify themes or concepts for the artwork. 3. The City places a high priority on community engagement and outreach. The Artist will be expected to create meaningful opportunities for members of the public and specific constituency groups to engage with the Artist and provide input into the Artist's conceptual proposal development. City staff will work with the Artist to help identify relevant constituent groups, but at a minimum, the Artist will engage with the Youth Commission, Diversity Commission, Civic Park advisory committee representatives and community/residents groups. 4. The Artist will conduct independent research as necessary to develop concepts and opportunities for the artwork; and the Artist will discuss these concepts with the City Arts & Culture Manager, Project Manager and the Project design team. The Artist will work to consider and respond to concerns about materials, conceptual approach and functional requirements, as well as construction parameters for elements of the artwork. During the discussion of preliminary ideas and concepts, it will be important for the Artist to consider functional and structural aspects of the Sites and a realistic budget for the artwork elements. 5. Final locations and directions for the artwork conceptual proposal will be agreed upon by the City before the Artist proceeds to Task B. During this analysis, the City will expect the Artist to share information, comments and feedback received during the community engagement activities described in Paragraph 3 above. Packet Pg. 298 8.1.c Task B: Conceptual Proposal Development, Presentation and Approval Process Task Deadlines: Conceptual Proposal Due: Friday, February 4, 2022 Public Meeting to Present Concept: Thursday, February 10, 2022 Edmonds Arts Commission Concept Review: Monday March 7, 2022 Public Hearing & Approval of concept by City Council: March 2022 The City engages in a multi -step process to review and approve the Artist's conceptual proposal in order to ensure transparency and community engagement in the artwork development. The various review steps and entities, as well as the Artist's expected involvement and schedule for deliverables, are described in this Task B section. 2. The Artist shall prepare a complete and detailed conceptual proposal that shall, at a minimum, include the following: a) Detailed design drawing(s) or model of the proposed artwork, clearly indicating the scale and placement of the artwork within the Project. b) A written description that explains the Artist's intention for the work and how it reflects the City context and constituents. c) Description of proposed materials and finishes, along with a description of their appropriateness for use in the park project environment and anticipated maintenance needs. d) A preliminary artwork implementation budget of $72,000 which includes payment of all applicable state and federal taxes such as Washington State Sales/Use Tax (10.4%); Artist's compensation; costs of all labor and materials required to produce the artwork; costs of transportation and installation of the artwork; costs of required insurance; and a minimum 10% contingency. This Agreement does not authorize implementation of the artwork proposal, which will be addressed in a separate agreement. 3. The conceptual proposal materials described in Paragraph 2 above shall be completed and submitted to the City's Arts & Culture Manager no later than Friday, February 4, 2022. 4. In addition to the materials described in Paragraph 2 above, the Artist shall be prepared to discuss preliminary designs and intentions for lighting, foundation placement, and artwork infrastructure with the City Project Manager. Since the Project is already under construction, the Artist will use good faith efforts to identify changes to the existing Project design and infrastructure needs as soon as possible. 5. The Artist will attend a public presentation organized by the City on Thursday, February 10, 2022 to present the conceptual proposal for approval. The meeting may be virtual in order to comply with COVID safety protocols. 6. Following the public presentation, the conceptual proposal will be presented to the Edmonds Arts Commission for approval on March 7, 2022. The Artist does not need to present for this meeting, but may be asked to provide additional information based on comments from the public. Packet Pg. 299 8.1.c 7. The Artist will respond to any feedback received from the City Arts Commission and the public and prepare a final presentation for the City Council. The City Council hearing will be scheduled for March 2022. The Artist is expected to be present for the hearing; however, the meeting may be virtual in order to comply with COVI D safety protocols. If the conceptual proposal is approved by the City Council, the Artist will proceed to the next phase of design development described in Task C. If the conceptual proposal is not approved, the Artist will consider the reasons the concept was not approved, and produce a new or modified conceptual proposal. Task C: Final Design Development Task Deadline: May 2022 1. The Artist will address any City feedback regarding the aesthetics, context and long-term maintenance of the artwork, and its formal and technical integration into the Project site. 2. The Artist will collaborate with the City Project Manager and Project design team to integrate their final design into the Project and to provide the information necessary for inclusion of art - related support into the construction schedule and scope. 3. Final Design Submittal shall include: material specification sheets as needed, construction documents prepared by the Artist showing attachment, fabrication and construction details; estimated weight loads; signed and stamped engineering review, documentation and calculations as required for Artwork elements; a written schedule for fabrication and installation; a written plan that documents the on -site installation of the artwork, including anticipated timeline, access and equipment; and a detailed, final implementation budget outlining costs for the artwork elements to be fabricated and installed by the Artist, and cost estimates from any additional fabricators and manufacturers. 4. An engineering review is required for artwork elements fabricated and installed by the Artist. The Artist will be responsible for securing independent engineering review and paying for the review. The Artist will modify the design and/or construction of the artwork based on an engineer's recommendations if necessary. The Artist shall submit copies of all stamped engineering reviews. Engineer must be licensed in the State of Washington. The Artist will also be responsible for providing design and engineering information and documentation to the City for review by the engineer of record for the Project. 5. The Artist will submit a written schedule that documents all aspects of the artwork's fabrication and installation with deadlines for completing each milestone. Task D: Final Review and Approvals Task Deadline: May 2022 Final Design submittal is subject to review by the City. During this review process, the Artist will respond to requests for information, clarification, or additional documentation within reason. Packet Pg. 300 8.1.c Section 3. General Guidelines for Artwork Design Development 1. The design must be of a durable nature and the Artist must consider issues of maintenance and public safety, durability and longevity when designing the artwork and recommending materials. 2. The Artist will research and assist in the preparation of cost estimates working closely with the City. The Artist will be prepared to modify the artwork or seek alternatives in order to realize the artwork and the Project support costs within the established implementation budget(s). 3. The City reserves the right to reject the artwork conceptual proposal and not to proceed to the subsequent phases of this Agreement for any reason. 4. The proposed artwork shall be of a quality comparable to the Artist's past work; in the event that the artwork conceptual proposal is implemented, the Artist will be expected to guarantee materials and workmanship for one year with the intention that the artwork will endure for many years to come. 5. All original renderings and models will remain the property of the Artist. The City will retain copies of the proposal materials for the purposes of public information and display. The City reserves the right to reproduce and exhibit proposal materials of the Artist at its discretion as provided in the Agreement. 6. Acceptance of a conceptual proposal by the City will include specific conditions that need to be resolved as part of an implementation contract. Section 4. Artwork Proposal Development and Approval Schedule 1. The following proposal development and approval schedule outlines dates and opportunities for the Artist to research appropriate themes and concepts, present preliminary ideas, receive feedback and gain necessary approvals for final design and future implementation. 2. The schedule is as follows, subject to change as the Project evolves: a) Introduce the Artist at standing Project team meeting, design contract complete, community - based research underway: November 2021 b) Conceptual proposal materials due: February 4, 2022 c) Presentation of concept to the public: February 10, 2022 d) Approval of concept by Edmonds Arts Commission: March 7, 2022 e) Public Hearing and approval of concept by City Council: March 2022 f) Design development and final design complete, foundations and lighting changes finalized: March - May 2022 g) Project restroom building complete: July 2022 h) Project plaza paving complete: August 2022 i) Civic Park Project construction complete: December 2022 j) Artwork fabrication and installation complete: TBD based on approved concept, between Nov 2022 — March 2023 Packet Pg. 301 8.1.c SCOPE OF COMPENSATION EXHIBIT B AGREEMENT FOR ARTISTIC SERVICES Section 1. Compensation The Artist shall be paid an aggregate amount of $18,000 for completion of all Services described in this Agreement. This amount includes documentation costs and payment of any applicable taxes, including Washington State Sales Tax. Invoices from the Artist must include an itemized breakdown of the activities included in the billing. 2. Payment schedule for the Scope of Services shall be as follows: Task A. $ 5,000 Payment will be made to Artist upon activation of the Agreement and attendance at kick-off meeting to support completion of Task A as defined in Exhibit A Task B. $ 8,000 Payment will be made to Artist upon presentation and acceptance of the conceptual proposal by the City pursuant to Task B as defined in Exhibit A Task C. $ 4,000 Payment will be made to Artist as invoiced to support completion of final design and documentation Task D. $ 1,000 Payment will be made to Artist upon submittal of final design documents and approval by the City pursuant to Task D as defined in Exhibit A 3. All invoices for completed Services must be clearly submitted to: Frances Chapin, Arts & Culture Manager 700 Main Street, Edmonds WA 90820 4. The Artist will submit the final invoice and other documents as are required by the Agreement within thirty (30) days after completion of the Scope of Services. Packet Pg. 302 8.1.d COVER LETTER: Clark Wiegman The opportunity to create a signature artwork for Edmonds new Civic Park is an exciting prospect. A number of aspects immediately draw me to this project: the Creative District context and park setting, the opportunity for luminosity and/or kinetics, and the potential intrinsic meaning of the artwork and its ongoing relationship to the community all resonate with prior work. Over the years I've collaborated closely with architects, engineers, landscape architects and urban planners to develop large-scale installations utilizing color, light, pattern, texture and form that speak to a deeply resonant sense of place. Relevant previous projects include an environmental stonework for a park project in Tacoma; a sound plaza for Wallingford Steps; an exercise trail for a Kent park and fitness facility; a plaza development with lighting for Minneapolis; an interactive soundwork for a light rail station; a totemic sculpture for an Albuquerque fire station; a plaza entry light grove for a live/work development in Vancouver, BC; an environmental landscape and clock tower created for Sound Transit; and the world's only permanent homeless memorial located near Seattle's internationally -renowned Pike Place Market. Each of these projects Illustrate different facets of my approach that could be a useful font for exploration. Initial thoughts about an approach to this project involve an approach to either proposed site. For the sculptural feature I could envision a series of forms that might invite tactile interaction and/or informal seating. Whereas the suspension elicits thoughts of some kind of solar and/or rain - activated soundwork combined with a sculptural cistern or suspended element. These are just off-the-cuff ideas that could be developed during research and design, depending upon interest. I hope you'll offer me an interview opportunity to begin that process. My work dwells in the realm of metamorphology. This conceptual and material discourse explores the way culture frames nature as lived experience. Each project responds to situational variables with anomalous beauty that maps the challenges of transformation. Over the past 30 years I've worked on a variety of projects scattered throughout North America and Europe. Large scale projects at parks, libraries, plazas, arenas, airports, streetscapes, transit and community centers have involved a number of different roles. These include master planning where I've developed situations for other artists, sited works conceived as an elemental counterpoint and art environments comprised of paving, glazing, lighting, seating and landscaping. My practice focuses on collaborative placemaking with project teams that often include other design professionals. Through innovative program solutions, excellent communication skills and efficient use of resources, I deliver the highest level of concept and craft without burdening an established budget or schedule. These skills allow me to work effectively with diverse stakeholder groups to create unique multi -faceted environments. I thoroughly enjoy the process of making public art —from background research to final installation. There's a satisfying challenge in placemaking and the interdisciplinary problem - solving required. In short, it's work with a pulse. Clark Wiegman Packet Pg. 303 8.1.d clark wiegman 1214 NW 121 st Street Seattle,Washington 98177 206.669.6082 clark(c)artifacture.org http://www.artifacture.org selected commissions stations2020. Morrill Meadows Park (Kent,WA). Parcourse trail. $115,000+. flow2018. OakTree Park and Water Flume Trail (Tacoma,WA). Environmental artwork. $95,000+. circle & square 2016. Canto & Brewers Hill Stations (Baltimore, MD). $385,000+. Red Line cancelled. earthgrove 2015. SOLO District (Burnaby, BC). Environmental artwork. $200,000+. hydra 2014. Fire Station #7 (Albuquerque, NM). Beacon sculpture. $72,000+. luminous 2013. Oaks Station Place (Minneapolis, MN). Plaza & lighting. $185,000+. tree of life 2012. Homeless Remembrance Project (Seattle). Plaza & embedments. $205,000+. blue train 2010. Vandeventer Bridge (St Louis, MO). Illumination. $54,000. soundings 2009. South 154th Street Plaza (Tukwila,WA). Illuminated soundwork. $195,000+. pod 2008. Winslow Waterfront Park (Winslow,WA). Sculptural hearth. $52,000. vita rota 2007. Woodland Park Zoo (Seattle,WA). Master plan. $110,000+. wingfern 2006. SeaTac International Airport (SeaTac,WA). Illuminated friezes. $265,000+. tree 2006. Federal WayTransit Center (Federal Way,WA). Environmental artwork. $200,000+. ole' 2005. Rosegarden Branch Library (San Jose, CA). Suspension & bas relief. $120,000. departure 2004. WMATA Branch Ave Station (Washington, D.C.). Suspension. $100,000. pond 2003. Wallingford Steps (Seattle,WA). Master plan & plaza artwork. $115,000+. illuminata 2002. Western Connecticut State University (Danbury, CT). Suspension. $85,000. stream2001. Tacoma Solid Waste Utility (Tacoma,WA). Masterplan, landmarks& lighting. $85,000+. la gruta 2001. Mission Trails (San Antonio,TX). Wayfinder and environs. $125,000+. vista 2000. Seattle Transportation (Seattle). Illuminated landmarks, planters & landscaping. $60,000+ story 2000. Downtown Pedestrian Mall (Iowa City, IA). Illuminated sculpture. $45,000. roots & branches 1999. Experience Music Project (Seattle). Consultant. $500,000+. cornucopia 1998. Oregon Agriculture Building (Salem, OR). Suspension and medallion. $50,000. spirit boat 1997.West Hill Community Center (Renton,WA). Entry plaza. $62,000+. hydraulisl 995. KeyArena (Seattle). Interactive water, lightand soundwork. $155,000+. harvest 1995. Government Station (Hillsboro, OR). Environmental artwork. $100,000+. rainforest 1994. Olympia Transit Center (Olympia,WA). Environmental artwork. $107,000+. greenhouse 1994. Cedar Falls Recycling Center (North Bend,WA). Artfence. $45,000. rigs1993. Washington State Convention Center & Seattle Public Library (Seattle). Kiosks. $20,000. airways 1991. North SeaTac Park (SeaTac,WA). Master plan. $120,000. key grove, 1990. Franklin High School (Seattle). Landmark & plaza. $28,000+. selected exhibitions, installations £t performances meander Henry Cowell Redwoods State Park, Felton, California. 2019 smoke signals Nimbus, Ashland, Oregon. 2018 cojones INCA, Seattle,Washington. 2017 molten Gingerbread, Nuevo Arenal, Costa Rica. 2016 breathe Stanley Park,Vancouver, BC. 2015 paradox Canyonlands, Utah. 2014 bakken crude Theodore Roosevelt Center, Dickinson, North Dakota. 2013 ethereal Houston Hospice, Houston,Texas. 2012. desert rat Arcosanti, Arizona. 2011. road Rural Studio, Greensboro, Alabama. 2009. meltdown New York Stock Exchange, New York, New York. 2008. well Portland Art Center, Portland, Oregon. 2007. recodings Bachelors Walk, Dublin, Ireland. 2005. Packet Pg. 304 8.1.d elemental designs MG Gallery, Chicago, Illinois. 2004. lacustrine Green Lake Park, Seattle,Washington. 2002. net loss Royal Caribbean International, Miami, Florida. 2001. core samples Point Defiance Park,Tacoma,Washington. 2000. the view from here SeaFirst Gallery, Seattle & Fujinomiya, Japan. 1999. mechanique Galerie Modus, Paris, France. 1996. recycler DaVinci Gallery, Los Angeles, California. 1995. musical variations Port Angeles Fine Arts Center, Port Angeles,Washington. 1994. tired empire Bumbershoot Arts Festival, Seattle,Washington. 1992. come to your senses Bellevue Art Museum, Bellevue,Washington. 1991. cognitive landscapes The Drawing Center, NewYork, NewYork. 1990. selected awards Et rosters City of El Paso Pre -Qualified Artists List, 2016-20 Public Art San Antonio Artist Roster, 2012-20 Oregon PublicArt Roster, 2011-20 Seattle Design Commission Design Excellence Award, 2017 International Award for Public Art semi-finalist, 2014 NewYork City Department of Cultural Affairs, Percent forArt Registry, 2006-14 UrbanArts Artist Registry, Boston, MA 2006-13 Miami -Dade Art in Public Places Artist Registry, Miami, FL 2005-08 City of Atlanta Cultural Affairs, PublicArt Roster,Atlanta, GA 1997-2012 PublicArt Network Year -in -Review, NewYork, NY 2001 San Jose Public Art Roster, San Jose, CA 2001-08 Phoenix Arts Commission National Public Art Roster, 2000-04 American Institute of Architects Design Excellence Award, Seattle,WA 1998 Bi-State DevelopmentAgency, Arts in Transit Roster, St. Louis, MO 1997-2012 Washington StateArts Commission,Artist-in-Residence & PublicArt Rosters, Olympia,WA 1988-2020 King County Arts Commission/4culture AMBP/Sited Works Rosters, Seattle,WA 1995-2006 Community Transit Design Award,Washington, DC 1994 National Endowment for the Arts public art grant,Washington, D.C. 1990 selected reviews 8t publications For the Birds, Tacoma News Tribune, June 16, 2018 Wild Columns, Vancouver Sun, August 6, 2016 Seeds of Creativity Sprout at Oak Station Place, Minneapolis StarTribune, October 4, 2014 Life and Remembrance, Arcade, Issue 32.2, Fall 2014 The New Art of Mourning, Public Art Review, Issue #48, Spring -Summer 2013 How Homeless Remembrance Finally Found a Seattle Home, Crosscut, June 21, 2012 Artwork "blue train" Completes Streetscape at the New Vandeventer Bridge, Nextstop, May 26, 2011 Commissions in Brief, Sculpture, September 2010 Sound Transit Light Rail's Public Art Makes a Big Splash, The Seattle Times, July 12, 2009 Art Matters, Arcade,Winter 2006 A Rose is More Than a Rose, Silicon Valley News, September 12, 2003 Creation Reflects What's Found Inside library, The News -Times, August 7, 2002 The Mountain as Muse, The New York Times, December 23, 1998 Mission Trails Artists Show Plans, San Antonio Express News, June 24, 1998 Accessing Public Art, American Craft, October -November 1994 Artists put Public back into Public Art,The Olympian, December 3, 1993 education Macalester College, Saint Paul, Minnesota, B.A., history and art, cum laude, honors. Packet Pg. 305 8.1.d c 0 E E 0 U L Q Q Packet Pg. 306 8.1.d F -aw 8.1.d .;_ � u,�, .: �- •. �• �� ` '?t�.t<:..' �. `� wry tip rid` •-y,; .'". r•�n-'S � �-..�. �: eK �• ^' r .:sae'.: . �1i�r`M[k �'. 3.•: ?n�-�' - •:'•:fit'"'. K •' �!: ,• '�� y�..,..i-� �'y�• ti . ....fix' '- �'..�. �•; r_ O Mn E 0 U L Q w C O m V .Q Q Cu 2m 7 d L V R r Q Packet Pg. 308 8.1.d + . . a a M A I1 I FIIII � � a . ' 1MR: Milk • }F i�•'i to �•� r : /' a ' �. .. _ ' � J � �,. � � l , ��_ Y�SL` 1'•M1.T,?ra - -•.iu .'Fy ".", .R , a - •r � r ' ��r r�N '• J ' ��� f � F a �. M.' - J F • : M1 ". r , •• • � .. ' ..-L - - L ' �' r - • rJ �"•� ` -•a � r , l � ' ,•_ Yf "r .v r � a _ r , r � , }` l r � � a � •• .� - •, ' , •� _, ` t 4 - _ _ " " a _• �' . � .. ' r .: - � + � � _ '. - r ' . l _ . � - � L . ' , - _ , _ ti _ - - 1. — 3 .- ~ { J .. .J" }� - - •r ary + .!}? _. .� - , ' "1 �L - _ r� • - + • .. r • r�� � � " •. � +• • *'{ ' r � • , , ' ' / • ' l ,f � a . '_ ' i + ` _ � - - ' "' i - , l , - ' � • r '+ ,~ _ l � r _ . • � M1' � • y • � z - "� } ' , n i , r ' . ' M1 ' - . ~ _ dr .+J ��C r '"} .1 - _ �� n r a r . •� • + _}'� r J+, _ a . . r •- -r � � to � _ - r � _ J ' r ' `ji. �" wk Packet Pg. 309 8.1.d r,! 10 ,ram 001 f ,'yr 7 M 8.1.d ARC 0 00 - T�j FE 74 ,A ♦7 8.1.d clark wiegman 1214 Northwest 121 st Street Seattle,Washington 98177 phone: 206-669-6082 clark(oartifacture.org www.artifacture.org CHRONOLOG 2006. Flexface, clock & lighting systems, powdercoated steel, stainless steel, stained glass, concrete, plantings. 48,000 sf. Sound Transit for Federal Way Transit Center. Hewitt Architects, Murase LA,TubeArt, Duke Grenier. As a meditation on nature and civilization, chronolog invites the transitfacility userto considertime as forms of measurement, climate history and local iconography. Artwork is comprised of four elements including chronolog clock tower, shadowslice mosaic pavers, axgrove sculptural landscape and seedleaves suspensions. Project set tone for subsequent mixed -use senior center development and refers to Federal Way's logging history. $200,000 + infrastructure. SHIPSTERNS 2013. Aluminum, stainless steel, lighting. 600 to 1200 gallon capacity. Series of sculptural cisterns based on unfolding origami patterns for Soundhouse Studios. Collects rainwater from rooftop for distribution to adjacent swales, organic gardens and landscape. $21,000. POND 2003. Stained glass, concrete, stainless steel, plantings. 650 sf. 450,000 hand -set glass pieces. Benson Shaw and Peter KerWalker, LA. Broken glass mosaic plaza provides centerpiece for Wallingford Steps, anew entry to internationally -renowned Gas Works Park. Over400 stainless steel waterjet cutouts based on childrens' drawings are embedded in mosaic pavers arranged in green-blue/land-water transition signifying the transition from neighborhood terrain to nearby Lake Union. Piece reads alternately as ripples or orbs, a huge drop of water, a microscopic image, a mirror sky with constellations, earth/ocean with flora, fauna & fossils, blending scales within a soundstage. $115,000 + infrastructure. SOUNDINGS 2009. Stainless steel, acrylic, lighting, sound systems. 28'x 26' x 14'. Commissioned by Sound Transit forTukwila International Station. Hewitt Architects, KPFF & Rosewater, engineers. Plaza sculptures play sonic duets with wind, water and field recordings. LED'lightriver' tracing the course of the historic Duwamish Riverrunsthe length of fret board, providing nighttime main entry landmark. Forms reference musical instruments, split hazelnuts and divided worlds while providing an iconic curvilinear counterpoint to the expansive gridded plaza and station. $195,000 + infrastructure. HYDRA 2014. Aluminum, powdercoated aluminum, lighting. 30' x 7' x 7'. Sculptural landmark for Fire Station 7,Albuquerque, New Mexico. Levi Stoll, Heads Up,American Powdercoating, Randall Structural Engineering. Oversized hydrant spouts a geyser comprised of fins that trace the course of a nearby section of the Rio Grande bisected by historic Route 66. $72,000 + infrastructure. TREE OF LIFE 2012. Tempered glass, stainless steel, bronze, lighting, plantings, trees. 2400 sf. Hartung Glass, Karen Kiest LA. Seattle's historic Pike Place Market and adjacent Victor Steinbrueck Park provide the setting for the world's only permanently -sited homeless memorial. Designed as a partnership with the homeless community and five City departments, project provides a gathering place within a park noted for its viewpoints and hospitality to all citizens. The'tree' is a focal pointwith missing commemorative'leaves of remembrance' scattered on sidewalks throughout the city. Two websites at www.homelessremembrance.org and www.fallenleaves.org provide additional information about the project and those commemorated. $205,000 +infrastructure. Q cLa a U L 0 c 0 r c a� E E 0 U a� c 0 E E 0 U Q c 0 .Q a M c E a� m c a� E z U 2 r Q Packet Pg. 315 8.1.d 10 LUMINOUS 2013. Patinated & polished stainless steel, lighting, acrylic. 4800 sf. Commissioned by City of Minneapolis & Oaks Properties. Kaas Wilson Architects, Levi Stoll, Chris Krumm. Illuminated environmental artwork for transit -oriented developmentat Oaks Station Place includes `monument grove' entry landmark, `disclights' plaza lighting and a sculptural `monitor' bathysphere. Luminous boreal is-like`reed-stalks'referencenearbywetlandsand granaries while the sculpture pays homage the neighborhood's namesake, inventorJohn Ericsson. Glowing microbes based on samplestaken from nearby Minnehaha creekareviewed through sculpture's portholes. More information may be found at www.luminousness.net $185,000 + infrastructure. STATIONS 2019. Powdercoatedsteel, landscaping. 5elements ranging from 7'x5'x2'to9'xTx20' Sculptural elements and landscaping for City of Kent Cultural Programs. Exercise trail with iconic interactive sculptural elements for Morrill Meadows Park offer a whimsically - meaningful full body workout. $115,000 + infrastructure. EARTHGROVE 2015. Weathering steel, lighting. Elements range from 2' x 12' to 2' x 20'. Commissioned by Appia Developments for Solo District. Sharp & Diamond LA. Artwork is comprised of two clusters of `totem timbers' incised with regional endangered flora and fauna for a live -work development in downtown Burnaby, BC. Corresponding website at www.earthqrove.net provides a keyto deciphering imagery and background on environmental issues. $200,000 + infrastructure. FLUMEFLOW 2018. Igneous river rock, plants, vinyl graphics, cedar, paint. Environmental artwork at Oak Tree Park and Water Flume Line Trail forTacoma Office of Arts and Cultural Vitality. Marenakos, Signarama, MtTahoma High School,Albert Styers, habitat steward & Jennifer Chushcoff, photography. Fourelements (free/fly/flow/flume)form a poetic material meander through a neighborhood park and trail system. Projects include a new meadow, iconic stonework with plantings, habitat restoration with artistic birdhouses forWestern Bluebirds and a refurbished New Deal era Art DecoWPApump station. Background on project development maybe found atwww.waterflume.blogspot.com $95,000+landscaping. L Q cLa a U L 0 4- 0 r c a� E E 0 U a� c 0 T E E 0 U Q Q Packet Pg. 316 9.1 City Council Agenda Item Meeting Date: 10/19/2021 Decision Package Presentations Staff Lead: Dave Turley Department: Administrative Services Preparer: Dave Turley Background/History Mayor Nelson presented his 2022 Proposed Budget to the Council on October 4. Budget books were provided to Councilmembers, and the budget has been made available to the public online, on the city's website. Staff Recommendation Presentation only, no action necessary. Narrative: Tonight's presentation is for Department Directors or their designees to present their 2022 Decision Package requests to Council. During tonight's presentation staff will present Decision Packages and brief summaries for both operating and capital requests. Packet Pg. 317 10.1 City Council Agenda Item Meeting Date: 10/19/2021 Council Committee Minutes Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation N/A. For information only. Narrative The Council committee meeting minutes are attached. Attachments: PSPP101221 FC101221 PPW101221 Packet Pg. 318 10.1.a PUBLIC SAFETY, PERSONNEL & PLANNING COMMITTEE MEETING October 12, 2021 Elected Officials Participating Virtually Councilmember Adrienne Fraley-Monillas (Chair) Councilmember Kristiana Johnson 1. CALL TO ORDER Staff Participating Virtually Jessica Neill Hoyson, HR Director Rob Chave, Acting Dev. Serv. Director Dave Turley, Finance Director Whitney Rivera, Municipal Court Judge Sharon Cates, City Attorney's Office Tom Brubaker, City Attorney's Office Uneek Maylor, Court Administrator Scott Passey, City Clerk The Edmonds City Council virtual online PSPP Committee meeting was called to order at 5:00 p.m. by Councilmember Fraley-Monillas. 2. COMMITTEE BUSINESS Authorization for City to Sign a Recording Document Removing an Obsolete Covenant from Private Property at 236th And 84th Ave W. Mr. Chave explained this is a vacant property zoned CG. Approximately 20 years ago there was a project planned but never built. At that time, a code provision required a covenant be recorded specifying the number of units in the project; that code provision no longer exists. The property owner has a prospective buyer and because the covenant was recorded with the City as a named party, the City needs to agree to remove it. This will provide authorization to sign the covenant removal which the property owner drafted and the City Attorney reviewed and agreed this processed needed to be followed. A brief discussion followed regarding the current condition of property. Action: Forward to Consent Agenda 2. Authorization for the City to sign the Updated Interlocal Cooperation Agreement Related to the Affordable Housing Alliance within Snohomish Countv Mr. Chave advised the City of Monroe is joining the Affordable Housing Alliance (AHA) which requires all cities who are part of the current ILA establishing AHA reapprove the agreement adding Monroe. That is the only substantive change to the ILA. Action: Forward to Consent Agenda 3. Position Change Request Mr. Turley advised this change will move an existing employee from 35 hours/week (.85 FTE) to 40 hours/week (1.0 FTE) and will not affect revenues or expenses. HR issues that must come to Council include, 1) budget authority to spend money, 2) changing a job description, and 3) changing the number of approved FTEs. When new FTEs are requested, they are usually in 1 FTE increments, but this was only approved for 35 hours/week so Council approval is required to change it to 40 hours. This was Packet Pg. 319 10.1.a 10/12/21 PSPP Committee Minutes, Page 2 approved by the Finance Committee last month who requested it be presented to the PSPP Committee. Following the PSPP Committee's approval, it will be added to the next budget amendment ordinance. Mr. Turley responded to questions regarding use of savings from the vacant Safety & Disaster Coordinator position to cover the cost and when the next budget amendment will occur. Action: Add to the next budget amendment 4. Update on Prosecutinq Attorney RFP Process Ms. Neill Hoyson explained in November 2020 Council discussed and agreed to extend the contract with Zachor & Thomas through 2021 and asked that an RFP process be completed and that the services provided by Zachor & Thomas be evaluated. The RFP process closed last Friday and one proposal was received from Zachor & Thomas. She proposed doing an evaluation of Zachor & Thomas' work as was done at the end of last year, negotiate contract terms with Zachor & Thomas, and consider other options such as more targeted RFP recruiting as well as evaluating an internal, direct -hire prosecutor. Those options will be presented to Council soon as well as a contract to continue Zachor & Thomas' services. Questions followed regarding lack of time to do another RFP process this year, the process for vetting RFP responses, length of time Zachor & Thomas contract would be extended to complete process, and the need for Zachor & Thomas to agree to a contract extension. Action: Present to full Council 5. Edmonds Municipal Court Reorganization Judge Rivera explained the court reorganization, reclassifying the Court Administrator, creating an Assistant Court Administrator position, changing the elected Judge to 1 FTE and adding an additional Clerk position was presented to the PSPP Committee in July and Council on August 17th. Following that meeting, Councilmember K. Johnson requested court staff address additional questions at the PSPP Committee. Mr. Turley commented this process began in May, outside the normal budget process. If approved by Council, the court's decision package will be added to adopted budget. Questions and discussion followed regarding this as a decision package in the 2022 budget, reorganizations typically occurring as part of the budget, creation of the Assistant Court Administrator as a supervisory position and that position's duties, disparity between lower level positions and higher level positions and concern that creates job dissatisfaction, the upcoming salary survey, HR Director Hoyson's hesitancy in the past to speak to the court's request due to the separation of branches, ensuring Clerks are fairly compensated, changes to DWLS3 and effect on the court's workload, reclassification of the Court Administrator and increase in the salary range, concern comparable cities may not have a municipal court, the Council's oversight over the court's budget but not the specifics. The committee suggested conferring with Ms. Neill Hoyson about comparable cities and looking more closely at the salary range for the Court Administrator. Action: Information only. 3. ADJOURN The meeting was adjourned at 5:51 p.m. Packet Pg. 320 10.1.b FINANCE COMMITTEE MEETING October 12, 2021 Elected Officials Participating Virtually Councilmember Vivian Olson Councilmember Diane Buckshnis CALL TO ORDER Staff Participating Virtually Dave Turley, Finance Director Tom Brubaker, City Attorney's Office Scott Passey, City Clerk The Edmonds City Council virtual online Finance Committee meeting was called to order at 6:00 p.m. by Councilmember Buckshnis. 2. COMMITTEE BUSINESS August 2021 Monthly Financial Report Mr. Turley • Changes to this month's report o Added a graph at the front, showing General Fund revenues and expenses over a two year period. o Added a graph showing the receipts from the four major categories of General Fund Tax Revenues, going back to 2015. o Moved graphs to the front of the package, and detailed reports to the back. • Noteworthy items o REET is up $1,751,928 from this point in time last year o Real Personal/Property Tax is up $138,171 from this point in time last year o EMS Property Tax is up $76,629 from this point in time last year o Sales Tax is up $1,449,961 from this point in time last year o Plan Checking Fees are up $159,181 from this point in time last year; Development Services revenues overall are up $128,808 from this point in time last year. o Parks & Recreation program fees are up $349,181 from this point in time last year o We are now at 67% of the year completed; all departments are within or under budget. Mr. Turley responded to questions regarding reasons that overtime continues to be high, low holiday buyback, high excess tax, increase in small equipment in the sewer fund, where funds in Fund 018 were used, the $50,000 in the Park Trust Fund, and changing the name of the Edmonds Cares Fund. Action: Forward to Consent Agenda 2. Proposal to Change to Biennial Budget Mr. Turley advised the proposed ordinance is in the packet along with a sample calendar. He reviewed: • This subject was discussed at the last two budget retreats and Council seemed favorable to the idea. • It is being brought forward now due to consideration of new financial software to the current Eden software. N N 0 U U- c as E U 2 a Packet Pg. 321 10.1.b 10/12/21 Finance Committee Minutes, Page 2 It would help this process, and next year's budget process, to know what to plan for next year, an annual budget or a biennial budget. Commonly cited advantages of biennial budgets include: o Reduces the total amount of time spent budgeting over a two-year period and freeing up time for other projects by both Administration and Council in year two o Provides more time to examine and thoroughly scrub the CIP/CFP plans in the off years o Encourages the City to think strategically over multiple years instead of just balancing the budget for a single year o No need for a carryforward amendment in the second year. Commonly cited disadvantages include: o A bit more time and effort required to develop the budget in year one (because forecasts need to be done for 2 years instead of 1 o Budget monitoring by the legislative body requires a longer -term outlook, o More difficulty and uncertainty forecasting revenues/expenditures further into the future o Some jurisdictions spend too much time on budget amendments or the mid -biennium review and adjustment, eliminating any time savings in year two Seeking the Committee's advice and recommendation on how to move forward with this. For example, when we take it to full Council, is there more information we should bring? Questions, discussion and input included it seems budgeting by priorities supports a biennial budget and should be done first, budgeting by priorities is a very large project, converting to a biennial budget may not happen soon enough to affect the purchase of software, software may not be changed again for 20 years, revenue stability due to property taxes, the need to scrub the CIP/CFP, concern with converting to a biennial budget while still in a pandemic and financial uncertainty, citizens' concern with transparency and communication with a biennial budget, and support for a biennial budget but not at this time. Action: For discussion. ° U A brief discussion followed regarding whether to put Walkable Main Street on a future Finance N Committee agenda. Committee members noted the Council received information regarding 2021 0 costs but not 2020 costs or a breakdown on 2021 expenses. 3. ADJOURN E z The meeting was adjourned at 6:24 p.m. U a Packet Pg. 322 10.1.c PARKS & PUBLIC WORKS COMMITTEE MEETING October 12, 2021 Elected Officials Participating Virtually Councilmember Laura Johnson Councilmember Luke Distelhorst CALL TO ORDER Staff Participating Virtually Phil Williams, Public Works Director Angie Feser, Parks, Rec., Cultural & Human Serv. Dir. Tom Brubaker, City Attorney's Office Rob English, City Engineer Frances Chapin, Cultural Services Manager Scott Passey, City Clerk The Edmonds City Council virtual online PPW Committee meeting was called to order at 6:30 p.m. by Councilmember Distelhorst. 2. COMMITTEE BUSINESS 1. Civic Park Restroom Contract Ms. Feser explained in a cost -saving measure, the design, fabrication, delivery and installation of the permanent restroom structure was directly procured as owner -supplied rather than provided by the general contractor. The contract and restroom design are attached to the agenda as well as the Sole Source Justification that allows this approach for procurement. The cost may increase slightly between now and next week's Council meeting due to the addition of one outlet in the mechanical chase room. Discussion followed regarding restrooms being ADA accessible and unisex restrooms. 5-year warranty, and the speed of installation and lower cost of prefabricated units. Action: Forward to Consent Agenda 2. Arts Commission Recommendation for Civic Park Artist Ms. Chapin explained the selection panel reviewed artists in 2020 and selected 5 to be interviewed. The process was then paused and artists were interviewed in September at a public meeting with the ability to provide written comment. Following the interviews, a selection panel reached consensus on Clarke Wiegman, a Seattle artist, as the recommended artist. This contract is for design services working with a design team and the community to develop concepts that will be reviewed at a public meeting where the community can participate. The final design will come back to City Council at a public hearing. Ms. Chapin described Mr. Wiegman's background. Questions and discussion followed regarding staff and the Arts Commission's assistance with community engagement, budget for the artwork, Mr. Wiegman's ability to design art within that budget, cost of design, and a suggestion to reach out to youth for input on the design. Action: Council public hearing on October 19t" 3. Supplemental Agreement with HBB for Hwy 99 Revitalization & Gateway Protect Mr. English explained in this agreement as well as the next four, state and federal grant funds require the City execute a local agency agreement that is approved by WSDOT. WSDOT agreements have expiration dates and need to be renewed, typically at the end of the year. The current contract expires Packet Pg. 323 10.1.c 10/12/21 PPW Committee Minutes, Page 2 on December 31, 2021. The supplemental agreement will extend the completion date to December 31, 2022 in order to complete design of the gateway signs. There would be no change in the amount. Action: Forward to Consent Agenda 4. Supplemental Agreement with SCJ Alliance for the Highway 99 Revitalization & Gateway Project Mr. English explained the current contract expires December 31, 2021. The supplemental agreement will extend the completion date to December 31, 2022 to allow for completion of the design phase. There is no change in the payment. Action: Forward to Consent Agenda 5. Supplemental Agreement with KPG for Design Services on the Citywide Pedestrian Crossing Enhancements Mr. English explained the next two agreements are related to the Citywide Pedestrian Crossing Enhancement. The two remaining locations are on SR 104 & 232nd and SR 524 & 841". The project has been suspended waiting for controller equipment this week. Once the equipment is once programmed, the contractor will resume work later this month and finish the signal conversion of the emergency signal on SR 104 to a full signal and a HAWK signal on SR 524 & 841". The current contract with KPG expires on December 31, 2021. The supplement agreement will extend the completion date to June 30, 2022, but he anticipated the work would be completed in 2021 and the as built records in early 2022. Action: Forward to Consent Agenda. 6. Supplemental Agreement with KPG for Construction Management Services on the Citywide Pedestrian Crossing Enhancements Project Mr. English advised this is the same project as Item 5, but this is providing staff construction management support. The current agreement expires on December 31, 2021. The supplement agreement will extend the completion date to June 30, 2022 so the project can be completed and WSDOT can complete their audit of the records. Action: Forward to Consent Agenda 7. Supplemental Agreement with KPG for 76th Ave. W Ca) 220th St. SW Intersection Improvements Project Mr. English advised this includes a slight increase in the scope of work and fee. Preliminary design work has begun and right-of-way acquisition will be required at the corners. The services of a right-of-way consultant have been added to the scope of work to assist with initial right of way discussions with the property owners adjacent to the intersection. The additional scope of work adds $5,448.80 to the total contract amount, for a new total contract amount of $261,161.40. He responded to questions regarding corners that will require right-of-way acquisition and staff's plans to update the Council when there is a preferred intersection layout. Action: Forward to Consent Agenda 3. ADJOURN The meeting was adjourned at 6:52 p.m. Packet Pg. 324