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2021-11-23 City Council - Full Agenda-3028
1. 2. 3. 4. 5. 6. 7. o Agenda Edmonds City Council V,j Hv REGULAR MEETING - VIRTUAL/ONLINE VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 NOVEMBER 23, 2021, 7:00 PM THIS MEETING IS HELD VIRTUALLY USING THE ZOOM MEETING PLATFORM. TO JOIN, COMMENT, VIEW, OR LISTEN TO THE EDMONDS CITY COUNCIL MEETING IN ITS ENTIRETY, PASTE THE FOLLOWING INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS USING A COMPUTER OR SMART PHONE ARE INSTRUCTED TO RAISE A VIRTUAL HAND TO BE RECOGNIZED. PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS BY DIAL -UP PHONE ARE INSTRUCTED TO PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. IN ADDITION TO ZOOM, REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER/FLAG SALUTE ADMINISTRATION OF OATH OF OFFICE 1. Oath of Office/Swearing In Ceremony for Council Position 2 (5 min) LAND ACKNOWLEDGEMENT ROLL CALL APPROVAL OF THE AGENDA AUDIENCE COMMENTS APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes of November 09, 2021 Edmonds City Council Agenda November 23, 2021 Page 1 2. Approval of claim, payroll and benefit checks, direct deposit and wire payments. 3. Acknowledge receipt of a Claim for Damages from John Torres 4. Confirmation fo Diversity Commission Appointees Helm, Shibayama and White 8. COUNCIL BUSINESS 1. Request to Extend Permitting of Streateries (20 min) 2. Project Update for the Citywide Bicycle Improvement Project (60 min) 3. 76th Ave Overlay Project - Proposed Northbound Bike Lane (25 min) 4. Council vote to return meetings to virtual platform in lieu of in -person meetings (10 min) 9. REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS 1. Outside Boards and Committee Reports (0 min) 10. COUNCIL COMMITTEE REPORTS 1. Council Committee Minutes (0 min) 11. COUNCIL COMMENTS 12. MAYOR'S COMMENTS ADJOURN Edmonds City Council Agenda November 23, 2021 Page 2 2.1 City Council Agenda Item Meeting Date: 11/23/2021 Oath of Office/Swearing In Ceremony for Council Position 2 Staff Lead: City Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation N/A Narrative The newly elected member filling Council Position No. 2 will take a ceremonial oath of office at tonight's meeting. Attachments: Oath - Will Chen signed Packet Pg. 3 2.1.a OATH OF OFFICE STATE OF WASHINGTON) ss COUNTY OF SNOHOMISH) I, WILL CHEN, do solemnly swear (or affirm) that I will support the Constitution and Laws of the United States, the Constitution and Laws of the State of Washington, and the laws of the City of Edmonds, and that I will faithfully and impartially perform and discharge the duties of the office of CITY OF EDMONDS COUNCIL POSITION NO.2, for the short term ending December 31, 2021, according to law to the best of my ability. WilirlYen The following can administer the oath: court commissioner, judicial officer, judge, clerk of the court, county auditor or deputy auditor, county commissioner or county councilmember, mayor of a code city, a town, or a second-class city, mayor pro tern of a second-class city, clerk of a code city, town clerk or deputy clerk. Subscribed and sworn to before me this 23rd day of November, 2021, Signature 00-50J_ Printed Name k "f°�lJ Official Title f" 1 0 Return to: Snohomish County Auditor/Elections, 3000 Rockefeller Ave #505, Everett WA 98201 Email: elections@snoco.org Fax: 425-259-2777 Packet Pg. 4 7.1 City Council Agenda Item Meeting Date: 11/23/2021 Approval of Council Meeting Minutes of November 09, 2021 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Nicholas Falk Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 11-09-2021 Draft Council Meeting Minutes Packet Pg. 5 7.1.a EDMONDS CITY COUNCIL VIRTUAL ONLINE SPECIAL MEETING DRAFT MINUTES November 9, 2021 ELECTED OFFICIALS PRESENT STAFF PRESENT Mike Nelson, Mayor Susan Paine, Council President Adrienne Fraley-Monillas, Councilmember Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Laura Johnson, Councilmember ALSO PRESENT Brook Roberts, Student Representative 1. CALL TO ORDER/FLAG SALUTE Phil Williams, Public Works Director Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Dave Turley, Finance Director Angie Feser, Parks, Rec., Cultural Arts & Human Services Director Shannon Burley, Deputy Parks, Rec., Cultural Arts & Human Services Director Rob English, City Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Dave Rohde, GIS Analyst The Edmonds City Council virtual online special meeting was called to order at 6:30 p.m. by Mayor Nelson. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Distelhorst read the City Council Land Acknowledgement Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely. 4. APPROVAL OF THE AGENDA COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO APPROVE THE AGENDA IN CONTENT AND ORDER. Councilmember Buckshnis asked why there were no Council Comments or Mayor Comments on the agenda. Council President Paine answered they are not normally scheduled on committee nights; they will be on next week's agenda. Councilmember Buckshnis commented this is a special meeting, a Council meeting of the whole. She observed they could not be added to the agenda. Council President Paine Edmonds City Council Draft Minutes November 9, 2021 Page 1 Packet Pg. 6 7.1.a agreed they could not be added as the Council has gotten into some legal trouble going out of bounds with OPMA so the agenda is set for a special meeting. MOTION CARRIED UNANIMOUSLY. 5. APPROVAL OF THE CONSENT AGENDA COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF NOVEMBER 1, 2021 2. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 3. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM CATHARINE ANDRY 4. SETTLEMENT AGREEMENT AND RELEASE FOR THE 2021 OVERLAY PROJECT 5. REGULAR PROPERTY TAX ORDINANCE FOR 2022 TAX LEVY AND EMS LEVY ORDINANCE 6. APPROVAL FOR DISPOSAL OF BIOSOLIDS INTERLOCAL AGREEMENT 6. AUDIENCE COMMENTS Mayor Nelson invited participants and described the procedures for audience comments. Ken Reidy, Edmonds, relayed My Edmonds News reported Council President Paine said Sunday via email that she didn't schedule a Finance Committee because with the full Council meeting it's mainly on City finance and budget. Council Presidents do not schedule committee meetings; the City Code is very clear that the Finance Committee is a standing committee and that regular meetings of City Council standing committees shall be held on the second Tuesday of every month. The Finance Committee shall commence at 6 p.m. and end at 7:30 p.m.; shall is mandatory. He asked why the Finance Committee meeting was not taking place this very second. Tonight's 6:30 p.m. special meeting is in conflict with the City Code. Council President Paine could have canceled tonight's standing Finance Committee meeting if any of the codified reasons for canceling a meeting applied to the situation, none do. He wondered what made Council President Paine think standing committee meetings were subject to her scheduling and what made her think tonight was a full Council meeting; tonight's meeting, wrongly scheduled during the Finance Committee's time slot, is a special meeting, not a regular meetings. Regular meetings of the whole Council do not take place on the second Tuesday of the month. The Finance Committee should be reviewing the September this very second. Mr. Reidy continued, this important review has been included on multiple extended agendas. Last year the Finance Committee reviewed the September 2020 Quarterly Financial Report on November 12, 2020, more than a month before the 2021 budget was adopted on December 15, 2020. No notice of cancellation of the standing Finance Committee meeting has been posted as required by ECC 1.04.040. Cancellation is also not noted on the City Council's meeting calendar like cancellation of the March 9, 2021 Public Safety, Personnel and Planning Committee was. Council President Paine has not represented she cancelled the Finance Committee meeting; she said she did not schedule it which is much different; again, standing meetings don't need to be scheduled. He was unsure how Council President Paine will be able to Edmonds City Council Draft Minutes November 9, 2021 Page 2 Packet Pg. 7 7.1.a resolve all the issues she has created by acting like she has discretion to schedule or not schedule standing meetings. What a mess. He asked the Council to improve conduct and ensure City Council Presidents are provided proper training. Rebecca Anderson, Edmonds, thanked the residents who were listening. She looked forward to returning to in -person public City meetings as being together in person removes barriers and strengthens relationships, something the community could use right now, strengthen relationships and improving communications. She was grateful to live in this country, but unfortunately there is currently a trend where if anything is said that upsets someone else, instead of having an opportunity to explain oneself in a civil matter, you are at risk of being canceled. She questioned whether anyone wanted to revisit what happened to Edmonds when someone decorated a street with three words, or build the wall cookie, she did not. Ms. Anderson continued, instead of taking to social media as a person did who disliked the sugar cookie in 2019, she read into public record a recent letter to editor posed on My Edmonds News today regarding a retweet by Council President Paine: On 10/29/21 (three days prior to the election), Susan Paine, Edmonds City Council president retweeted trash talk about three candidates running for City Council. The original tweet came from someone who goes by Edmonds Eats. She retweeted publicly through Twitter: "Know what'd be REALLY scary? Sleazeball Neil Tibbott, fake Janelle Cass, and unwell Kristiana Johnson making decisions about Edmonds the next 4 years. They've deliberately lied and skirted laws while trying to get our votes. Imagine what they'd do if they don't need them." Is this how a city council president should behave? Doesn't this go against the Code of conduct Susan is presiding over? She should be removed from overseeing the rewriting our City Code of Conduct and Code of Ethics as she clearly does not follow them. As an Edmonds citizen, you should be extremely disappointed in Susan Paine. Shame on her for sharing this damaging tweet about candidates running. She needs to apologize to all involved. Myself, along with many other concerned Edmonds residents, hope this poor lack of judgment is made public. I believe it is the only way for Susan to stop these type of damaging actions, especially as council president. We deserve so much better from our elected leaders. Kim Bayer- Augustavo, Edmonds." As an Edmonds resident, Ms. Anderson asked the Council President to explain why she retweet the tweet she did on October 29t'', whether she stands by the tweet, and is that how she believes a sitting Councilmember should conduct themselves in public? Beth Fleming, Edmonds, shared her disappointment with the lack of transparency of City government as it pertains to the 2022 budget review process. This was not her first time calling in to express concern about the budget being unnecessarily rushed. She cited the lack of communication to residents in general. Yesterday a citizen went to City Hall and took a photo of the posted public notice regarding the 2022 budget. It was the outdated, old schedule which reflected a much longer time frame, not the current timeframe that has a November 16t' vote date which is Councilmember Distelhorst's last meeting to vote on the budget. Between that time and today, a new notice was put up on City Hall reflecting the updated timeline. The new notice had a date of 10/15 and reflected the new, shorter timeline and said it was valid as of 10115 which is untrue. The notice was not posed on the door of City Hall on 10115 and it was unsigned. When it came up in conversation on My Edmonds News [inaudible] put up a notice that was proper and backdated it to make everyone think that it had been up since 10/15 which it had not. It had been up for less than 24 hours when a new picture was taken of it. When she checked the City's website today for meeting information, it stated the next Council meeting was November 4t1i and tonight's meeting was not posted. Mr. Reidy informed her that tonight's meeting started at 6:30 p.m. when she posted on MEN that the meeting started at 7:00. However, that wasn't posted on the City's website and the website did not reflect that a meeting was being held tonight. She checked at 5:00 and it had been updated and listed the start time as 6:30 but citizens did not have any advance notice that this meeting would start at 6:30 which she found sort of shady. Edmonds City Council Draft Minutes November 9, 2021 Page 3 Packet Pg. 8 7.1.a Linda Ferkingstad, Edmonds, spoke regarding the tree ordinance the Council passed earlier this year. They love trees and purchased a steep 1.2 acre property filled with trees and would like to build three homes, but doing so requires they remove some trees. They have 172 trees above 6" DBH; spreading your arms out on their property, you will touch a tree. The ordinance has made it very expensive for anyone to purchase property with trees where some need to be removed to build a house. It is discriminatory since everyone else in Edmonds lives on property where trees were cut down. The Council targeted not only them but other families who seek to divide property to build much needed homes in single family zoned areas. The ordinance discriminates against people taking risks to fulfill the housing needs of the community and lowers property values by the assumed value of trees. It is difficult for arborists and architects to keep up with the way things are going in the planning department. This is precious time the Council has taken from allowing them to live closer to her parents; they wanted to build houses closer to each other, one level homes, which will no longer be possible. [connection lost] Michelle Dotsch, Edmonds, referred to Agenda Item 7.2, Public hearing and Deliberations on the 2022 Budget scheduled for 90 minutes. She was unable to competently prepare any comments to be included in the public hearing on the budget as there are currently no meeting minutes available from the City Council regular meeting of October 26, 2021 or special meeting of November 1, 2021 where City business on the 2022 budget took place. The minutes are not included in the November 9, 2021 agenda packet nor found anywhere on the City's website for review by members of the public who may have been out of town, like herself and could not attend the meetings and take notes or those who could not stay up for the full 3-4 hours that those meetings took. Her only option is to watch both of those videos for over seven hours to try and figure out what was presented and said without any notes to reference. She should be able to quickly scan the meeting minutes whether they are approved or in draft form. Those highly necessary meeting notes are still not available tonight, the same evening she is expected to competently participate in only one of two public hearing opportunities regarding adoption of the 2022 City of Edmonds budget. She found this unacceptable and demonstrates that these are unprepared, rushed special meetings with no purpose other than an artificial deadline that shuts out equitable participation from the public at their own public hearing. She urged the Council to cancel tonight's public hearing on the 2022 budget and properly notice and provide all forms of documentation necessary ahead of time as needed for the public to properly participate at a public hearing as critical as the 2022 City budget which will decide how the public's tax dollars will be spent. Linda Ferkingstad continued her comments, the City of Edmonds is listed as fully participating in the Washington Growth Management Act. This Council has violated the following GMA initiatives in the past year: 1) encourage development in urban areas where adequate public facilities and services exist or can be provided in an efficient manner, 2) reduce sprawl, 3) applications for both State and local government permits should be processed in a timely and fair manner to ensure predictability, and 4) private property shall not be taken for public use without just compensation having been made. The property rights of landowners shall be protected from arbitrary and discriminatory actions. The term taking comes the final clause of the 5t' amendment to the Constitution of the United States. Washington State has a similar clause in Section 16 of Article 1 of the State Constitution as does Edmonds in its Comprehensive Plan. It is based upon the premise of when government action reduces the value of property, the governmental entity that is taking that action, whether by ordinance, zoning, regulation, legislation or any other regulatory action must pay the property owner compensation, not fine the property owner for the reduced value of the property. She urged Councilmembers to abide by the laws of our country, state and city as the rest of us have to. Undeveloped property values have sunk in Edmonds for people trying to build in single family zones. She requested the Council give them back their trees and make this right before Edmonds taxpayers have to compensate for the Council's illegal actions in court. Carolyn Strong, Edmonds, said she sees shenanigans everywhere she looks coming from Council. There is one budget schedule posted for the budget at City Hall and another elsewhere so citizens don't Edmonds City Council Draft Minutes November 9, 2021 Page 4 Packet Pg. 9 7.1.a know when to comment, tune in or give opinions. Then suddenly the schedule is changed a couple days before a meeting, unsigned, falsely claims when it was posted, and conflicts with another scheduled meeting that should be taking place now. Instead it is a budget meeting, held a half hour earlier than a normal meeting, confusing those who want to comment on the budget. She asked whether tonight's Finance Committee meeting was properly canceled with due notice; she did not think so and saw that as more shenanigans. She questioned the rush to pass the budget without giving citizens due notice and making all efforts to seek the input of the people whose money the Council plans to spent. Voters have selected a new Councilmember to represent them in this budget and that person should have input, not an appointed Councilmember. Each candidate worked hard all year to earn the right to represent the people of the City; cutting them out of the process is another shenanigan by the Council majority and the citizens see this. Ms. Strong spoke to the behavior of Council President Paine participating in social media cyberbullying of citizens, local businesses, political candidates and fellow Councilmembers. She found her behavior as unacceptable and said she should resign over this Code of Conduct breech as she should be condemning this bullying, not encouraging it. She is not the only one, just the most outrageous one on the City Council participating in this and not condemning the behavior. Councilmember L. Johnson and Councilmember Fraley-Monillas also participated in berating citizens that disagreed with their political agenda on multiple social media platforms. This bullying behavior will not be tolerated. The two who were not voted out should resign immediately; these are more than shenanigans, disgusting acts of hate that encourage dangerous behavior that can cause physical and financial harm to citizens. This is coming from elected leaders and is some of the most outrageous conduct she has ever witnessed. She requested Council President Paine and Councilmember L. Johnson resign and that Councilmember Fraley-Monillas resign immediately; the people have spoken and they are tired of shenanigans, of their bullying, of their disregard for the citizens of Edmonds. Jenny Kower, Edmonds, referred to budget decision package 1 regarding the REDI program manager. Mayor Nelson suggested comments regarding the budget occur during the public hearing. Ms. Kower asked for clarification regarding the position and read the item description, Under the direction of the mayor, the city's race, equity, diversity and inclusion program manager provides citywide leadership to advance the city's race, equity, diversity and inclusion goal. Position will provide advice and consultation to city departments on equity and inclusion principles and practices, provide strategic technical guidance and policy direction of the city's diversity, equity and inclusion efforts. Help coordinate implementation of the city's equity roadmap and oversee the update of the roadmap as needed and facilitate the city's organizational equity team. Justification for this position is listed as, "Under the direction of the mayor, the city's REDI program manager provides citywide leadership to advance the city's race, equity, diversity and inclusion goal. The position will provide advice and consultation to city departments on equity and inclusion principles and practices, provide strategic technical guidance and policy direction of the city's diversity, equity and inclusion efforts. Help coordinate implementation of the city's equity roadmap and oversee the update of the roadmap as needed and facilitate the city's organizational equity team." Ms. Kower said the dictionary definition of the word "justification" is the action of showing something to be reasonable. She was trying to understand what the justification was for this position when in essence the justification merely repeats verbatim the item description. She did not understand the justification for the position, especially with a $156,000 salary. She asked for clarity regarding justification for the position, whether there is really that much issue regarding diversity. Susan Hughes, Edmonds, expressed concern about rushing the City's budget and wondered why there was no Finance Committee meeting tonight. She questioned how the Council President arbitrarily canceled the Finance Committee meeting, anticipating it was a violation of the City Code. She questioned how Council could vote on the 2022 budget package when they did not have the current finance report. These are taxpayers' monies and should be of the utmost importance. She questioned why the 2022 Edmonds City Council Draft Minutes November 9, 2021 Page 5 Packet Pg. 10 7.1.a budget schedule posted on the front door of City Hall wasn't followed. The schedule was replaced yesterday with a shortened timeframe. She questioned how citizens are supposed to keep things straight when last minute changes are made that violate City Code. She asked whether the Council thought citizens trusted the Councilmember have studied and researched all the budget packets. Councilmembers cannot haphazardly jump around in the 100 decision packets, there needs to be a process or flowchart to follow, reviews and decision points. The Council plans to vote on the budget when they cannot even maintain a schedule for review and discussion, let alone review the current financial state. Ms. Hughes found it hard to understand why a defined process was not being followed or was there no process, no flow or steps and was the Council just making it up as they go along. Citizens need to understand the process the Council is following; these are citizens' tax dollars and it is extremely important that the City Council have a well-defined and transparent process for reviewing and discussing the budget, let alone an established schedule. There needs to be a deep dive into the costliest area, administrative heads. She questioned why more people were being added, why a full-time REDI program manager was being added and why the City would do a roof top solar grant program when that is provided by PUD and there are federal solar tax credits, a state energy tax credit and a state sale and use tax for solar. There are so many questions on the decision packages that need to be addressed and answered. She urged the Council to look at what has been going on and make adjustments to ensure a responsible outcome to the budget is achieved. Julie Johnson, Edmonds, expressed concern the budget was being rushed with no time for input or revision. She questioned why it was being rushed when in years past it was not voted on until mid - December. The budget also appears to dip into reserves for operating costs; that cannot be done with one's home budget, how can it be done with the City budget. Frankly, this rush job smacks of the chief of police debacle which we don't want to repeat. She was informed at the last-minute that this meeting had been changed to an earlier time; this late, last-minute change lacks transparency on the part of this administration. She referred to the streateries, finding them ugly and unsafe, impeding pedestrian safety and making the once charming city feel like Hooverville. She felt safer walking in the streets than she did on the sidewalks in her neighborhood; some are safe and others are very unsafe and some of her neighbors have fallen and been seriously injured. She hoped the Council would take her comments to heart and that their votes would reflect how much they took her comments to heart. Finis Tupper, Edmonds, reviewed what occurred at the special meeting of October 12, 2021 which in his opinion was a violation of the Open Public Meetings Act as Council President Paine said during the request to add Mayor and City Comments. At the beginning of the October 12, 2021 meeting, Councilmember Buckshnis moved to add Public Comments. She was interrupted by City Attorney Tom Brubaker before the motion was seconded, advising her it is a special meeting and nothing can be added to the agenda and take a vote. But what occurred on October 12t' was hot off the press, Mr. Brubaker had had long discussions with the other City Attorney Jeff Taraday, who the City is paying over $500,000, who said the Mayor can't give a person an $8,000 bonus in lieu of moving expenses and accrued vacation time. This wasn't on the agenda and the public had no idea the new Development Services Director lives less than 1.5 miles from City Hall, yet the City is giving her $8,000 in lieu of moving expenses when it would be less than a 15 minute walk from her home to City Hall. This was a violation of the OPMA and he plans to pursue this in court because the Council was advised at the beginning of the meeting that adding something to agenda and voting on it was illegal. Sandy Higgins, Edmonds, expressed concern about the City's budget and why it seems to be being rushed to be approved. A budget is a serious and deliberate endeavor and needs to be treated as such. Please do not rush through this process. She loved the idea of having a municipal office on Highway 99 near Safeway, the area where she lives and believed it would be a valuable and advantageous center for the community. Sidewalks in Edmonds are in dire shape and in need of repair. She watches her steps Edmonds City Council Draft Minutes November 9, 2021 Page 6 Packet Pg. 11 7.1.a carefully so she is not tripped up. She was surprised there hadn't been a serious accident resulting in injury or loss. She recommended the Council prioritize the City's sidewalks. She was prepared for a 7 p.m. meeting tonight and was surprised to learn it had been changed to 6:30; how or why did this last- minute change occur? She urged the Council to see that the streateries are removed; they were good for keeping restaurants in business during the emergency but it is time for them to go. They are hideous and take away from parking, walking space and the charm of the lovely city. She thanked the Council for listening and for their service. Tamara Nelson, Edmonds, said she would like to return to live Council meetings where citizens and Council can see each other's expressions. Those who cannot meet in person for health reasons should be afforded the opportunity for a hybrid meeting. Meeting on Zoom does not increase transparency and does not help citizens feel better about what is happening in government at the moment. She echoed the request to get rid of the streateries; the streets and sidewalks belong to the public and now in many areas pedestrian have to walk between tables when walking along the sidewalk. It is very difficult to park and although she knew Mayor Nelson would like to eliminate all cars, but that is not reality. When it's raining and people would like to support retail businesses, it is very difficult when restaurants have hogged all the parking spaces and additional parking spaces are reserved for picking up to -go orders. She summarized it was time for that to end. She was quite upset that the budget was being rushed. There are two lame ducks on City Council and the newly elected Councilmembers have been in contact with citizens and learning what they want. She found it disingenuous to shove the budget through. She hoped the Council was listening to citizens' comments and reading MEN where this sentiment has been expressed repeatedly. She was opposed to growing government where it wasn't needed and with dipping into the reserves because that is not sustainable. The City needs to stay within its budget just like residents do in their personal budgets. Janelle Cass, Edmonds, expressed her deep concern about the continual disregard for public involvement and adherence to City Code. As of this past Sunday, the public hearing notice posted on the front door of City Hall, signed by the City Clerk, lists the following schedule for consideration of citizen comments: Tuesday, November 16, 2021 second public hearing on the 2022 proposed budget, Council deliberations and adoption of the 2022-2027 CIP/CFP plans; Tuesday, November 23, 2021 Council deliberation and adoption of the 2022 City budget; Tuesday, December 7, 2021, adoption of the 2022 City budget if necessary. This schedule seems reasonable and likely was set in a way to accommodate the standing second Tuesday committee meetings. In other words, it was a schedule set to abide by the law. According to Edmonds City Code, the Finance Committee meeting is a standing meeting; while there are certain circumstances that would allow the Council President to cancel a meeting, this did not happen for tonight's meeting. She asked where is the public notice for its cancelation? For what reason was this important committee meeting canceled? What authorizes Council President Paine to eliminate a standing meeting. Ms. Cass continued, it seemed to her, as a business owner, that having the third quarter financials presented and discussed would be vital to the conversation about the 2022 budget. Anyone who runs a business knows this; why would you not want the stockholders to be aware of such critical information as they take place and are important for planning the budget. In the military, as many veterans may remember, when someone fails to do something correctly, the question is asked whether it is a will problem or a skill problem. She asked Council President Paine if she was willfully breaking the City Codes or was she in need of training about City Code and how to plan out a calendar and an agenda. It is understandable that [inaudible] on the code given how Edmonds codes are in serious need of a rewrite and are complex, requiring legal guidance for compliance. This then begs the question, did the City Attorney who the City is paying $700,000 per year give her guidance on erasing a standing Finance Committee meeting. If Mr. Taraday is not properly guiding Council on City Codes, then perhaps that Edmonds City Council Draft Minutes November 9, 2021 Page 7 Packet Pg. 12 contract needs a deep review and reconsideration. She requested tonight's public hearing on the 2022 budget be canceled and return to the originally posted schedule. Deborah Arthur, Edmonds, said she was upset when she saw what Council President Paine wrote today although she kind of liked her. She understood sometimes people get upset and did not think she needed to be recalled; there has been enough hate for everybody. She apologized to Mayor Nelson about the things she said about his wife. She saw a lot of Facebook and was told by someone that she was a very moderate democrat when they first met and when she supported her in the beginning. She has proof of the emails and takes photos of comments that people make to her. She has been repeatedly attacked, not by Felicia personally. When Ms. Anderson was advised she had 30 seconds remaining, she requested she be allowed additional time to speak. She referred to a Zoom meeting and a post where people called her an idiot and told her she should not be posting, she couldn't find A from B, and that she writes slow and cannot people understand what she is saying. When Ms. Anderson's three minutes expired, she again asked for additional time to speak. Mayor Nelson commented unfortunately other people are waiting to comment and there is a public hearing. He suggested she try speaking at another meeting. Ms. Anderson said that wasn't okay. Kim Bayer-Augustavo, Edmonds, spoke about what she saw as a very transparent attempt to rush the 2022 budget process. Everyone knows why it's being rushed, it's already been called out; it's because Mayor Nelson and Council President Paine need Councilmember Distelhorst's vote before he vacates his Council seat. It's wrong on all accounts. There have been numerous citizen emails and letters to the editor of the local papers requesting that the Council delay budget decision so citizens they have elected to serve have the appropriate time and notice to provide input. Public hearing dates are not supposed to be changed without a committee meeting to do so; this obviously did not occur and Council President Paine did it on her own with no proper public notice or reason. Mayor Nelson and Council President Paine have shown complete distain and disrespect for their constituents by choosing to move forward with tonight's public hearing. It is quite obvious they want the budget approved without having to answer to new thinking on the Council. Citizens will continue to hold them accountable for ongoing violations of the City Code and a complete abuse of power and a list of violations is being sent to the State Auditor's Office. The Council should be on notice of a legal fight coming their way if they move forward with this rushed and what the citizens are seeing as a very illegal budget process. She requested the Council, including Council President Paine and Councilmember L. Johnson please do the right thing. Natalie Seitz, Edmonds, commented on planned future expenditures identified in the Public Works and Parks Capital Improvement Plans. Since there has been significant discussion about moving the marsh to Parks, she reviewed SalmonScape mapping for the City of Edmonds. SalmonScape was created by the Washington Department of Fish and Wildlife to "deliver scientific information to those involved in on the ground salmon recovery projects. To help salmon recovery planners identify and prioritize habitat restoration activities that offer the greatest benefit to fish." She was surprised to learn the marsh was not identified for chinook and that the only water body in the city that is identified for chinook is Lake Ballinger. Given the results of her initial research, salmon distribution and gradient of the streams that discharge to the marsh, she thought 75% was an incredibly optimistic grant funding target which may be why it has been identified within Public Works plans in order to create justification for realistic, local funding pathway. Ms. Seitz relayed her understanding that BNSF intends to build a second rail line. The City should look into what can be accomplished at this site thorough its existing or potential future critical area ordinances in conjunction with HPA and 404 permit requirements. It seems likely that many of the salmon -related benefits could be achieved at no cost to the City if the City could be patient with this area and give up the idea of this project as an additional open space resource for the bowl. It would also avoid the need for MTCA related liability for the site which also limits the site's restoration potential. She requested the Edmonds City Council Draft Minutes November 9, 2021 Page 8 Packet Pg. 13 7.1.a Council consider pushing out funding for this project until a strategic review of regulatory requirements in relation to project goals is complete. A science -based approach is for the City to focus its salmon recovery efforts in the only water body in the City identified as gradient accessible to chinook and nearby to identified chinook spawning locations, Lake Ballinger, located in the SR-99/uptown area. She hoped the City would consider spending staff resources and funding in excess of those currently proposed for the marsh in recognition that Lake Ballinger is a higher priority salmon resource than the marsh as identified by the WDFW. The SR-99 corridor is currently underserved by park and open space resources and has significant stormwater issues. Denise Shaw Cooper, Edmonds, congratulated Neil Tibbott and Councilmember K. Johnson for their wins; the voters spoke loud and proud. She was sorry to see the news that Council President Paine was trashing Neil Tibbott and Councilmember K. Johnson on Twitter. She asked how Edmonds will have a working Council with discourse in the air and asked where is civility. The citizens voted out Councilmembers who did not support all citizens. Bullying should not occur by Council. She has personally felt bullied by a candidate that lost the election. Council example sets the tone; be better, be professional, bring back civility. Why is the budget being rushed? Why is a meeting time changed? "Who is on first Luke? Voted out lately? Go ride your bike." She urged citizen to listen and watch. She summarized citizens are all watching Councilmembers and she urged them to be better. She spoke in favor of sidewalks, commenting she lives on a school street where there are no sidewalks and it's dangerous. She urged Councilmember K. Johnson to keep pushing for the conduct code, noting she would vote for her as many times as she wanted to run. Kevin Smith, Edmonds, commented he was sure Councilmembers had read national news stories in the last few months about major social media conglomerates deliberately encouraging and pumping negative and divisive political posts as this type of engagement gets the most looks, engagement and views and hence added revenue. They do this despite knowing that derogative political commentary on social media was directly contributing to the further polarization of our political systems and furthering the mental health crisis in the country. In searching Twitter for commentary on the recent election over the weekend, he noticed Council President Paine's retweet of an anonymous Twitter handle a few days before the election that derogatorily leveled personal attacks against three candidates including calling one candidate a sleazeball, another fake and the other as unwell. This anonymous retweet also leveled accusations against the same candidates about lying and skirting laws. Needless to say, he found this type of political speech incredibly disappointing. Coming from an elected official, this cannot be described in any way other than bullying. Mr. Smith continued, retweeting or liking posts such as those from Council President Paine is telling the youth, including the Council Student Representative, that the way you get what you want politically is to call your opponents derogatory names and level serious accusations without underlying evidence. A former baseball coach of his once said if you don't like an umpire's call, never level personal attacks. You can question the action, but develop rapport. The minute you resort to personal attacks, you have lost all respect. This was a hard campaign season and there's no doubt that either the candidates or some supports of all candidates engaged in divisive speech, but from his observations, the candidates themselves mostly discussed issues and behaviors of their opponents without leveling personal attacks. Council President Paine's retweet took this political speech to a new level. We must be better than this; healthy debate on issues or discord on the behavior of Councilmembers is a core part of democracy. Derogatory slurs like those leveled in this situation accomplish nothing except actively encouraging citizens to engage in hate speech. On a recent pod cast, former presidential candidate Andrew Yang said it best, at the end of the day, we're all part of the same community. Just because we have differing views doesn't mean we have to spew hate towards each other. (Written comments submitted to PublicComment@Edmondswa.gov are attached.) Edmonds City Council Draft Minutes November 9, 2021 Page 9 Packet Pg. 14 7.1.a Council President Paine requested the City Clerk address the issue of minutes. City Clerk Scott Passey explained he informed the Council President, and in hindsight probably should have informed the full Council, that the Council's minutes writer would not be able to do the October 26' and November 1 st minutes due to a scheduled medical procedure. There are no other options for preparing the minutes so there will be a delay in the production of the minutes. He apologized for the inconvenience and said he would try to get them done as soon as possible. Councilmember Buckshnis said that was the same explanation given at the last meeting or at the special meeting, noting all the meetings are running together except for the Finance Committee meeting which never happened. She asked for a date when the minutes will be available, noting citizens are contacting Councilmembers requesting that information. Mr. Passey answered he would like to have the October 26' minutes in the next packet. 7. COUNCIL BUSINESS NEIGHBORHOOD CITY OFFICE LEASE TERMS AND BUDGET APPROVAL Economic Development & Community Services Director Patrick Doherty reviewed: • Background o The Mayor and City Councilmembers have been discussing the importance of increased investment and presence in the Highway 99 Corridor o One initiative the Mayor proposed in his 2021 State of the City Address was to establish a satellite city office in the Corridor. o A permanent solution will likely be a natural outgrowth of the Community Renewal Plan for the southern stretch of the Highway 99 ("Uptown") area — be that single -use, multi -use, public, public -private or any combination. o In the interim, and essentially as a pilot for any permanent investment, the Administration has sought a temporary location to establish the City's presence there o For several months City staff have visited and perused the Corridor, as well as contacted real estate brokers, to find any potential candidates for a "Neighborhood City Office." o Desired program consists of: ■ Reception/"front desk" area with public access to City computer and Court electronic kiosk, initially staffed 4 hours per day with dedicated staff person ■ Larger conference room to accommodate "Community Court" 2 to 4 times/month and community or staff meetings other times ■ Break-out area for defendant/attorney discussions ■ Office for Police Department Community Engagement Officer ■ Work stations for Police Officers working in the area to stop in, do paper work, meet public, etc. ■ Adequate parking o Several criteria guided the search effort: ■ Storefront -type space for visibility and accessibility ■ Easy to access for pedestrians, vehicles, and transit riders ■ Preference for a location in the southern stretch of Highway 99 Corridor (Community ■ Renewal Plan area) ■ Size (sufficient to accommodate the stated Program) ■ Cost 0 Current Proposal o After visiting several sites, three options were considered more closely: Edmonds City Council Draft Minutes November 9, 2021 Page 10 Packet Pg. 15 7.1.a ■ A tenant space in a small commercial strip center with storefront presence, but it was larger than our requirements and needed upwards of $275,000 in tenant improvements ■ A mobile office unit on one of two sites, but this option would provide tight spaces, less likely able accommodate desired Program, and may not convey the right image for the City ■ A more recently discovered vacant and available tenant space in the "Aurora MarketPlace" shopping center, anchored by Safeway, at 23632 Highway 99, Space 2100 o Aurora Market Place Shopping Center, Space 2100 ■ Vicinity map ■ Aerial map ■ Photograph of building exterior ■ Floor Plan • Key Lease Terms o Landlord: o Tenant: o Size: o Permitted Use: o Primary Lease Term: o Minimum Annual Rent: o Min. Annual Rent Increases: o Option Terms: o Additional Rent: o Parking spaces: o TI Allowance: o Utilities, etc.: • Summary of 2022 Costs Regency Centers, L.P., or its affiliates or assigns City of Edmonds please provide Legal entity Approximately 1,309 square feet. The Tenant will use the premises for general office space for its City officials within the City of Edmonds as an outreach to its community and for no other purpose (the "Permitted Use"). 3 years. $32 psf (*Reduced rental rate due to City Offices) 3% annual increases per lease year. One (3) year options behind the initial 3-year term at market rate. This is a triple net lease. Tenant shall be responsible for the payment of their pro rata share of the real estate taxes, insurance and common area maintenance, beginning on the Commencement Date and continuing throughout the Term of this Lease. These charges are currently estimated to be $ 8.82 per square foot, broken down as follows: CAM charge - $ 6.20 RET charge - $ 1.71 Insurance charge - $0.92 Tenant will have two exclusive parking spaces for their Police Cars to park in, location of those spaces to be agreed upon during lease negotiations $20/SF = $26,180 Tenant pays utilities Item Month Year Tenant Improvements (TI) $43,000 Fixtures, Furnishings, Equipment $12,00 Contribution from Court ($10,000) Owner TI Allowance ($26,180) TOTAL ONE-TIME COSTS $18,820 Lease + NNN $4,453 $53,433 Util/IT/Security $1,500 $18,000 .5 FTE staff (salary & benefits) $30,000 Subtotal $101,433 Contingency @ 10% $10,143 Edmonds City Council Draft Minutes November 9, 2021 Page 11 Packet Pg. 16 a 7.1.a TOTAL ONGOING COSTS $111,576 TOTAL 2022 NET COST ESTIMATE $130,396 Next Steps o Council Actions 1. Approve Lease Terms 2. Authorize Mayor Nelson to execute corresponding contract on behalf of the City. If the lease contract is signed before the end of 2021, a deposit of the first month's rent of $3,490.67 will be due upon contract execution. This expenditure can be considered and approved by City Council as part of the Fourth Quarter Budget Adjustments. 3. Direct staff to include related 2022 expenditures as additional line item for Council approval in 2022 Budget approval process. Councilmember Olson thanked staff for all their work, specifically Mr. Doherty, recognizing a lot of thought and effort went into this. She also thanked Mayor Nelson for the idea. She was ecstatic about most parts but wanted to make some small points. In terms of when the lease starts, the office is open for business and paying the rent, she asked if there was any lag time that reflects the time to make improvements go get it up and running as well as reflecting that none of the City's offices are open to the public. She preferred not to pay rent for the months the offices weren't open if there was a way to work around that. Mr. Doherty asked he heard from the broker that the corporate for Regency Centers will probably take over a month to get the lease to the City, so mid -December before the City has a lease to sign. The actual opening date would be negotiated at that time, likely a month or more from then to allow for tenant improvements, and obtaining furniture, fixtures and equipment. He will negotiate for the rent to start after that period, when the office can open. City facilities were close to opening again in the last few days before a decision was made to delay through the end of 2021 due to plateauing cases and uncertainty whether they were going down enough. That will be revisited in January so it is possible the office could open within the first month of 2022. Councilmember Olson said it was important to her that this was a 3-year commitment and not a forever commitment because there has not been as much engagement with the community about the location. She appreciated having these things started there as well as that the City was not locked in forever. The part she did not support was staffing the office with a part-time customer service person and adding that recurring expense to the budget. She preferred to rotate other staff members or even Councilmembers through the office. The input from the community that it is more about support for having the police force there versus finding it that inconvenient to go to City Hall for City business. If there is a computer available there for the public's use, staff or Councilmembers, many of whom work remotely, could provide assistance and also do their own work. She volunteered to be there one day a week for four hours. She suggested the Council contemplate, consider and talk about that before locking into a recurring staff salary. Mr. Doherty relayed there has been internal discussion among the directors and staff about how to staff this facility. He agreed this was a temporary, pilot program for a long term commitment. Other cities have similarly dedicated staff such as Seattle's Neighborhood City Halls in the 1980s, Bellevue's office at Crossroad's Mall as well as other communities. Those staff members became known quantities in those communities, where they are known by the people in that area of the city, became very knowledgeable of the issues arising in that area, people are confident the person can help them because they understand the issues, etc. It is a specific type of job. For example, when the public comes into City Hall and interacts with Gayle Johnson at the front counter, she is very knowledgeable about where things are in City Hall, how to get there, who to call, how to get online, etc. When people rotate into a position, they come from different departments, different full-time jobs and basically "keep the seat warm" and probably don't have Edmonds City Council Draft Minutes November 9, 2021 Page 12 Packet Pg. 17 7.1.a that broad spectrum knowledge of the questions the public asks. The goal is to cultivate a person who becomes that resource in that space. Councilmember Fraley-Monillas said her problem with Councilmembers staffing this office is Councilmembers are not City staff and do not have a full understanding of issues in Highway 99 area or what services the City provides. She was also concerned with having "the police officer chained to a desk there to answer questions and to talk about resource issues in the corridor." The point of bringing the community liaison into this office is for them to be out in the community, get to know the neighborhoods, stores and what's going on in the corridor, something they certainly can't do from an office. If there isn't a part-time person, the office will be empty most of the time which is definitely not the intent and $30,000/year is pretty inexpensive for a part-time staff. She encouraged Council to support the proposal as presented and if it appears not to be working out, it can be changed next year. She reiterated this was only $30,000 for this staff member when the City was paying the arborist who deals with trees over $100,000/year. This person will actually be able to bring neighborhoods and citizens together and answer questions. Councilmember Distelhorst thanked Mr. Doherty for all his work on this, recalling this has been a long- standing area of need for the community. Many Councilmembers have expressed their support for investment in Highway 99 and other areas of the City; this is actually putting that into action and putting money where residents need it. He was especially appreciative of identifying a somewhat more permanent location for community court, stability that is absolutely vital for the community. Recognizing that the administration has been much more forthcoming in engaging the public, sending mailers and letting people know what resources are available, he recommended an extensive public engagement campaign so people know about this new resource in their neighborhood. Councilmember Buckshnis thanked Mr. Doherty for the complete packet and for his work on this, noting a lot of citizens were surprised that this would be a satellite city hall versus a police department substation although she recognized there will be two police officers in this office. Mr. Doherty clarified the community engagement officer's principal office will be in this facility. There will be space for two police officers to come into work stations whenever they are in the area, want to take a break, do paperwork, meet with a member of the public, etc. Councilmember Buckshnis said even though they aren't assigned, technically there might be a police officer there are at all times during the day. Mr. Doherty clarified not all the time, but many times. The public can also make appointments to meet with a police officer in that location. Councilmember Buckshnis recalled when doorbelling, one of the big issues was having a satellite police station. This is a great way to engage the area and she agreed with having a dedicated part-time staff person. She asked what $26,180 Owner TI allowance was. Mr. Doherty answered the owner of the shopping center is allowing the City up to $26,180 to help with tenant improvements up front. He estimated the tenant improvements would be about $43,000 so the owner's contribution defrays most of that cost. Councilmember Buckshnis asked if the $43,000 included sufficient security, internet security, and all the security needs. Mr. Doherty answered it includes security, IT, sound proofing, adding doors for security, etc. Councilmember Buckshnis asked if citizens could feel safe that anything they send there will be like taking it to city hall where it is stamped and protected. Mr. Doherty answered yes. Councilmember Buckshnis relayed a question she was asked regarding why the court's contribution was only $10,000. Mr. Doherty said the court's contribution is up to $10,000; the court has a small amount from a grant for equipment and furnishings related to community court. If the court is able to get more grant money in the future, that will be encouraged. Councilmember Buckshnis relayed her understanding the court would not be charged to use the facility such as interfund rental charge; the $10,000 represents Edmonds City Council Draft Minutes November 9, 2021 Page 13 Packet Pg. 18 7.1.a equipment the court needs such as bigger screen, etc. Mr. Doherty answered the lion's share of what needs to be done in the space is due to the court. The court will only use the space 2-4 days/month. Council President Paine thanked Mr. Doherty for getting this put together. She noted this did not come up often in the public because it was related to real estate and if it did, it could impact the cost. She asked if this would be a 24-hour facility or would there be opening/closing hours. Mr. Doherty answered this is the soft introduction, it could change over time and is considered a somewhat temporary location before a permanent space is identified which would require more investment. The initial proposal is 4 hours/day open front lobby space. The community engagement officer's primary office will be in that location and she will be coming/going throughout an eight hour day. The police officers, likely entering from the rear, will use the work stations to decamp, complete paperwork, take a break and potentially schedule appointments to meet with people. It will be available whenever the community engagement officer or other police officers wish to engage the public there, but the general open door public time would be four hours/day. Council President Paine asked if the public could drop off utility bills, make payments, etc. Mr. Doherty answered that will be explored as it raises questions about cash control, having a box where money is received, additional security requirements, etc. Council President Paine said she was familiar with little city halls in Seattle where practically everything could be done such as payments, etc. She supported having that available to the public as a convenience to people when they were grocery shopping, etc. She was eager to see this facility open, have resources available for people in that area, including resources in different languages. She recognized this was a longtime coming, recalling prior Councilmembers were interested in having a facility on the Highway 99 corridor. She liked the proposal, including the three year trial period. Councilmember L. Johnson said combined with the community engagement officer position, this is an excellent move toward great access and community engagement. She said when she lived in Bellevue, the little city hall at Crossroads Mall was her choice. There were also times when she was at Crossroads Mall for other things and visited the office and learned something or had a question answered. She was excited to bring this to Edmonds citizens and was very supportive of the location. Councilmember K. Johnson said everyone seems very supportive of this idea, but she does not like the way this was presented. Obviously, this was Mayor Nelson's idea which is fine, but he should have brought the concept to the City Council for discussion before looking for leases. The Council had a presentation a couple weeks ago on this lease option indicating the City was ready to sign and all the Council had to do was agree and it could be put on the Consent Agenda, but that is not the way the Council should be conducting business. This looks like a solution in search of a problem. She questioned spending all this money to have the office open four hours a day and said it did not make sense. The community court has a location and doesn't need this. Councilmember K. Johnson was very interested in the concept of a satellite police office in that area because it is crime central afterhours in Edmonds. However there is not a secure area for police to process people they arrest. She was very disappointed that the community was told about this in announcement by Mayor Nelson and that there has been no discussion with Council. The proposal now is to approve this at the I I't' hour when the Mayor is about to sign the lease which is not the way Council should conduct business. The community has not been involved, the facility has been named without consulting the community, this is a bad public process and will be a waste of public funds. She initially thought it would be a satellite police station, but this accomplishes very little. The Council does not even know what it wants to accomplish but wants to get it started so there can be a soft opening and figure it out later, not the way to spend City money. She did not support this and felt it was a terrible proposal. Edmonds City Council Draft Minutes November 9, 2021 Page 14 Packet Pg. 19 7.1.a Councilmember Olson said she did not disagree with everything Councilmember K. Johnson said but thought it was a good proposal and flexible enough to allow the details to be solidified. With regard to the four hours the facility was open, she recommended a public process to learn what four hours would be most helpful to the community. Mr. Doherty agreed. Councilmember Fraley-Monillas reported there is no longer space for community court at the hospital. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO APPROVE THE LEASE TERMS, AUTHORIZE THE MAYOR TO EXECUTE THE CONTRACT AND DIRECT STAFF TO INCLUDE THE EXPENDITURES AS A LINE ITEM IN THE 2022 BUDGET. As a member of the community along the corridor, Councilmember Fraley-Monillas appreciated moving forward on this. She recalled the focus during the recent election on Highway 99 and how candidates would support it, comments that have been made repeatedly in the past. This is a great first step; the highest crime rate in the city is the south end. Providing access for police to write reports, take a break or meet with people is a great idea and beginning with four hours/day is reasonable and staff can propose extending it in the future if desired. Councilmember Buckshnis asked what would be cut in the budget to fund this, noting $2.2 million in reserves is already being used which is against the fund balance policy. She recalled when funds were set aside for the marsh in the past, means within the budget had to be identified. This is obviously a new budget item and she wanted to know how it would be funded. She will approve everything except the budget allocation until she understood that aspect. Mr. Doherty answered the motion is to direct staff to include it in the budget process so the Council is not actually approving it via the motion, only to put it in the budget process which includes her information request. Councilmember Olson pointed out for the public, as Council President Paine mentioned this earlier, the Council discusses real estate matters in closed session (executive session) because it can influence the price. This isn't the first time this has come to Council; it is not the Council's policy to vote on items the first time they are presented. She asked Councilmember Fraley-Monillas if she would be willing to have the approval go on next week's Consent Agenda as this is the first time the public has heard about it. It could be removed from the Consent Agenda if something from the public arose this week that needed further discussion. She asked Councilmember Fraley-Monillas if she would accept that as a friendly amendment. Councilmember Fraley-Monillas wanted to hear how that would affect the Administration and the contract for the space. Mr. Doherty said he was unable to represent the other party's position on that. He knew they were interested in hearing from the City as soon as possible; action tonight would achieve that. He could not say for certain that a week's delay would undo the deal, but it does draw it out more. He would be more comfortable if the Council could approve the motion tonight so the lease could be prepared for signature sometime in the next month. Councilmember Fraley-Monillas expressed concern a delay could blow the deal. She asked when this was presented to the public, whether it was at another Council meeting. Mr. Doherty said the lease terms were shared with Council in executive session and Council gave a green light to proceed with negotiations which resulted in the lower rate. Councilmember Fraley-Monillas asked how citizens were informed, noting she had received emails from citizens about it. Mr. Doherty explained there was a media release on Friday that this would be presented to Council. Councilmember Olson said with so many businesses working remotely, it is likely one week will not blow up a deal and the owner seemed excited to have the City's office there. Edmonds City Council Draft Minutes November 9, 2021 Page 15 Packet Pg. 20 7.1.a Councilmember K. Johnson asked why this wasn't a decision package. Mr. Doherty responding finding a location has been an ongoing process and each opportunity would be wildly different in the cost, terms, etc. He was creating decision packages in July/early August and did not have any specifics then so a decision package would have been illusionary. Councilmember K. Johnson said staff has been looking for space but hasn't brought it to the community or to council. As public notice was only provided last Friday, she objected to the way this had been packaged and felt like it was rushed. Staff has a lease and an idea, but it will only be staffed for four hours. She again asked why it was not included as a decision package for consideration in the 2022 budget. Mr. Doherty said he developed decision packages months ago and this opportunity only came up within the last month and required further exploration. This is a temporary space; the future permanent space that is hoped for would have more community resources, maybe a partnership with other governments in a public private development scenario. The permanent space would include a huge amount of public involvement. Councilmember K. Johnson said she has heard that, but she objected to the rush for a temporary space when it is unknown how it will be used and said she did not think any explanation would satisfy her. Councilmember L. Johnson recalled discussion in executive session as well as discussion in a public meeting last week. Mr. Doherty said there has been casual mention in passing by the Council and the public over the last couple months of the notion of a neighborhood city office or little city hall, but there were no specifics until the press release went out and this evening's discussion. Councilmember L. Johnson referred to an earlier comment regarding paying for this, $2.2 million from reserves which is against the fund balance policy. Mr. Turley said he planned to address that as soon as the motion was voted on. Councilmember Fraley-Monillas said she received multiple comments from citizens who live along the corridor who look forward to having this sort of care for that part of the City. The cost is $130,000 and she offered to cut the arborist to pay for it. She commented there were a lot of things that could be done; this is to benefit a large section of the City. She has seen repeated pushback this year regarding anything suggested by the Mayor which she felt was inappropriate and wrong. Just as Councilmember K. Johnson said she won't support this until she has more information, Councilmember Fraley-Monillas said the people who live along that corridor deserve better than what they're getting from this Council. She will not accept putting it on the Consent Agenda next week as a friendly amendment and wanted to approve it tonight because she was tired of the clamoring about spending, summarizing this was nothing in the way of money, $30,000/year for a staff person. Residents in the Highway 99 corridor deserve better than they are getting from some of the Councilmember which is just a lot of talk, and she supported moving it forward, saying "we'll be fine and we'll find the money." Council President Paine expressed support for Councilmember Fraley-Monillas' comments, advising that from a policy direction/policy discussion, this is entirely what the Council aimed to do. The City is investing a lot of money in Highway 99 on road improvements to enliven the public place, there are new apartment developments and this is exactly what the City needs to be doing, provide people in that area a local resource. The proposal is a three year trial; if the City can find space for a police annex, that would be appropriate for a broader policy discussion, but this is the right thing to do to provide a little city hall. She fully supported the motion as it is a proper first step and is not a big commitment. Councilmember Buckshnis suggested everyone calm down, the request was just for an additional week. Citizens were just made aware of this proposal Friday and she did not see why the Council could not wait a week. Everyone on Council except one Councilmember is in full support because the process has been pushed through just like other things such as the budget. Edmonds City Council Draft Minutes November 9, 2021 Page 16 Packet Pg. 21 7.1.a COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO AMEND TO MOVE THIS TO NEXT WEEK'S CONSENT AGENDA. Councilmember Buckshnis said she has received 2-3 emails during the meeting; citizens believe in having an office on Highway 99 but some are concerned about the cost of the lease and the cost of the rent. Delaying a week would also allow citizens to email Councilmembers and the item could be pulled from the Consent Agenda if necessary. Councilmember Fraley-Monillas said there are staff whose job is to look at this and Mr. Doherty has provided the necessary information. COUNCILMEMBER FRALEY-MONILLAS CALLED THE QUESTION. UPON ROLL CALL, VOTE TO CALL THE QUESTION CARRIED (7-0), COUNCILMEMBERS K. JOHNSON, DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES. UPON ROLL CALL, AMENDMENT FAILED (3-4), COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING YES; AND COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. UPON ROLL CALL, MAIN MOTION CARRIED (6-1), COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBER K. JOHNSON VOTING NO. Councilmember Fraley-Monillas made a point of privilege, apologizing for eating dinner, explaining she was on the east coast and skipped dinner at another meeting to attend this meeting and ordered room service. Mayor Nelson declared a brief recess. 2. PUBLIC HEARING AND DELIBERATIONS ON THE 2022 BUDGET Councilmember Buckshnis relayed a citizen's inquiry, whether the special meeting was noticed to end at 8:30 p.m. City Clerk Scott Passey said special meetings are not necessarily noticed with an end time; an estimated time is provided for each agenda item so the end time could be extrapolated from those estimated times. Councilmember Buckshnis asked why the last special meeting had to end at a certain time and was extended for 10 minutes. Mr. Passey said that agenda had end time, but this meeting did not. Regular Council meetings have an end time of 10 p.m. but he did not know that that applied to special meetings. Administrative Services Director Dave Turley relayed tonight is another public hearing and Q&A on proposed decision packages. He has posted all the questions received on the Administrative Services website; if any questions were missed, it was an oversight. He has not received many proposed amendments to the budget, recalling the goal was to have those submitted by today so there would be time for Councilmembers to review them prior to next week's meeting. He hoped to begin receiving proposed amendments soon. Following his presentation. Economic Development & Community Services Director Patrick Doherty will provide an update on the Business Improvement District (BID) budget. As he has received a lot of questions about how the Fund Balances and Reserved Fund Balances are structured, he provided the following, noting it is important to understand this because it is not just semantics, it is the difference between Available Fund Balance, Fund Balance Reserves, and Contingency Fund Reserves: • Available Fund Balance, Fund Balance Reserves, and Contingency Fund Reserves per September Monthly Report. Edmonds City Council Draft Minutes November 9, 2021 Page 17 Packet Pg. 22 7.1.a o Total Fund Balance in General Fund: $12.8 million ■ Excess (Unreserved Fund Balance): $5,556,379 ■ General Fund, Fund 001: $7,267,031 o Contingency Fund 012: $1,768,863 o Reserved (Committed) Fund Balance + Contingency Fund 012 = 16% and 4% in the Fund Balance Policy o $7.2 million of Committed Fund Balance, plus $5.6 million of Unreserved Fund Balance, make up the $12.8 million of Total G.F. Fund Balance, as reported in the 9/30 Monthly Report Mr. Turley explained there is approximately $5,556,000 in unreserved fund balance. The funds needed for the uptown office space or the entire budget being discussed tonight do not begin to touch the reserved/committed fund balance. The Fund Balance Policy states any use of the committed general fund operating reserves shall only be used in cases of fiscal emergency. The committed General Fund Operating Reserve may also be used for one-time, non -recurrent expenditures. He assured there was nothing proposed that even came close to violating the fund policy. In response to a question whether Article 5 of the Fund Balance Policy had been violated by not reviewing this, he explained the Fund Balance Policy says the fund balances for all funds need to be presented to Council in fall. This information is included in every monthly report so no articles of the Fund Balance Policy have been violated. Granted there has not been a lengthy presentation at fully Council to discuss fund balance which could be done, but the information is presented every month. Mr. Turley explained the information regarding the BID's 2022 budget and work plan was being presented prior to the public hearing to allow the public to comment. Mr. Doherty presented the Edmonds Downtown Alliance 2022 Budget and Work Plan • Background o As required by Edmonds City Code Chapter 3.75 each year no later than October 31 st the member advisory board of the Edmonds Downtown Alliance (aka Ed! or Edmonds Downtown Business Improvement District) must submit its proposed annual work program and budget for the following year o The Ed! Board submitted its 2022 Work Plan ad Budget to the City on 10/25/21. • Summary of Work Plan A. Administration (Per Ordinance 3909, Item F) i. Program Management ii. Operating Expenses iii. Assessment and Evaluation B. Marketing/Advertising (Per Ordinance 3909, Item A) i. Advertising ii. Website Councilmember Buckshnis raised a point of order, stating this was new information. A citizen just sent her the extended agenda that states the meeting ends at 8:30 p.m. and this is a new item that should be added to the agenda as it is not part of the decision packages. She did not believe the Council was following the special Council meeting rules by adding this item to the agenda. City Attorney Taraday said he would like to look at the code regarding the BID, but recalled from years prior that this was part of the budget deliberations and the BID's budget is adopted as part of the City's budget. Councilmember Buckshnis did not disagree, stating it was generally a presentation handled by the BID before budget deliberations occur where the BID makes an annual presentation to the Council. She questioned having the BID presentation at the special Council meeting. Edmonds City Council Draft Minutes November 9, 2021 Page 18 Packet Pg. 23 7.1.a Mr. Taraday said he understood Councilmember Buckshnis' point but was not prepared to speak to it because he had not memorized the BID code. Mr. Doherty said the code regarding the BID states they are required to submit a written report that includes their work plan and budget. The yearly presentations, typically about 30 minutes with Q&A, are not required by code, but was felt to be something important to do when the scheduled allowed. This year the schedule has been very busy so it made sense to do a summary. The BID budget and work plan was provided to Council and is included in the budget document. Councilmember Buckshnis said she did not see that as an agenda item. Mr. Doherty clarified it is not a separate agenda item, it is part of the overall budget. Councilmember Fraley-Monillas asked if it was appropriate for a Councilmember to be communicating with citizens during the meeting via text or email. Mr. Taraday said he was not aware of any law against it against it unless it is happening in executive session. Councilmember Fraley-Monillas concluded from his answer that it would be okay for Councilmembers to tweet or contact citizens during the meeting, ask citizens to call in, etc. Mr. Taraday reiterated he was not aware of any law that prevents Councilmembers from communicating with their constituents during a Council meeting unless it's in executive session. Councilmember Olson assumed what Councilmember Buckshnis was getting at was whether or not the Council will be in trouble with OPMA based on having something presented during the meeting that was not included in the agenda. She asked if this was considered budget deliberation or a presentation of the BID budget. The BID budget is not on the agenda which is the point a citizen is making via Councilmember Buckshnis. Mr. Doherty said the BID budget and work plan are part of the overall City budget and have been every year. He was highlighting that portion before the public hearing so the public can make comment if they wish. Mr. Taraday said if the Council wanted him to state an opinion on that he would need a few minutes; he cannot pay attention to everything the Council is saying and do legal research at the same time. Mayor Nelson suggested opening the public hearing to give Mr. Taraday time for research. Councilmember L. Johnson said the top of every extended agenda states, the extended agenda is a planning tool and subject to frequent change. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO CANCEL THE PUBLIC HEARING TONIGHT FOR THE 2022 BUDGET AND TO RESCHEDULE IT AFTER PROPER NOTIFICATION IS CARRIED OUT. Councilmember K. Johnson observed there have been comments tonight from several citizens who determined notices on the front door of city hall conflicted with notice for this meeting and there was some question about the date of the notice and the fact that it wasn't signed. In order to properly notify the public, whom the Council is asking to provide public comment, they also need copies of the adopted minutes that detail the Council's comments. She concluded this whole thing is premature and out of order. Council President Paine offered a counter motion: COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO AMEND THE MOTION TO HOLD THE PUBLIC HEARING AND AT THE CONCLUSION, CONTINUE IT TO NOVEMBER 16TH TO REMEDY ANY MISCOMMUNICATION WITH THE NOTICE ON THE FRONT DOOR. Councilmember K. Johnson said she was not aware of a counter motion and asked if this was an amendment. Council President Paine clarified it was an amendment. Edmonds City Council Draft Minutes November 9, 2021 Page 19 Packet Pg. 24 7.1.a Councilmember Olson said she asked this question of Mr. Taraday earlier today due to her concern that notices were different in different places. His guidance was the continuation of the public hearing would be a way to avoid a legal problem. Either of these would be adequate remedies but she was game to get the process started today. Mayor Nelson asked Mr. Taraday to speak to the assertion of violations or legal problems. Mr. Taraday answered RCW 35A.33.060dictates the notice that is required to be provided for a budget hearing. That statue requires that the hearing notice be published in the City's official newspaper. The City published the required budget hearing notice in its official newspaper. The hearing notice was published one time before it was revised and then published as required for the current hearing date. It would be a problem is the Council approved Councilmember K. Johnson's motion to cancel tonight's public hearing because the only actual legal notice provided that meets the statutory requires of RCW 35A.33.060 requires the hearing be conducted tonight. The public hearing definitely needs to be conducted tonight; his recommendation is the Council continue the hearing and allow anyone unable to be present for the hearing tonight to provide public testimony on the budget next week. That way if there was any actual confusion due to the posting issue, the public would have an opportunity to speak. He noted posting is not required for budget notices, only publication is required. COUNCILMEMBER K. JOHNSON WITHDREW THE MOTION WITH THE AGREEMENT OF THE SECOND. Councilmember K. Johnson explained she withdrew her motion based on Mr. Taraday's advice but reiterated if the Council expects public involvement, they need to see the minutes. Not withstanding the Council's regular minute taker's medical issues, she said there are other people that take minutes for the City including for the Planning Board and staff could ask if they are available in order to have the minutes available for any continued public hearing. Council President Paine said she also raised the question to Mr. Taraday when she first became aware of it. She suggested taking a vote to add that to next week's agenda. Councilmember Olson pointed out the amendment did not stand without the main motion so a new motion was required. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER OLSON, TO CONTINUE THE PUBLIC HEARING TO NOVEMBER 16, 2021. Councilmember Buckshnis said it was brought to her attention this week that the publication that was posted indicated November 23rd as a public hearing. Mr. Taraday answered his understanding of the facts are that there has never been a notice that indicated there would be a budget hearing on November 23rd. If that was incorrect, he encouraged someone to bring that to his attention. Councilmember Buckshnis asked if he meant published or posted. Mr. Taraday responded either. Councilmember Buckshnis said it was her understanding people have pictures. Mr. Taraday said if someone has facts that differ from the facts he has, they should bring them forward because his advice can only be as good as the facts he has. Council President Paine pointed out extending the public hearing would be a third opportunity for the public to comment on the budget. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO AMEND TO BE CONTINGENT UPON RECEIVING THE RECORDS OF THE DISCUSSION AT THE CITY COUNCIL AVAILABLE. THIS WILL BE THREE MEETINGS OF WHICH WRITTEN RECORDS ARE NEEDED. Edmonds City Council Draft Minutes November 9, 2021 Page 20 Packet Pg. 25 7.1.a Councilmember L. Johnson asked if the Council could make a motion like that. Mr. Taraday said he was unsure he understood the effect of the motion. He understood there was a request that minutes be generated but he was not sure what the effect of the motion would be. He suggested the Councilmember clarify. Councilmember K. Johnson said her motion included contingent so the public hearing would need to be continued again. She did not want to have a public hearing scheduled when none of the minutes are available and may not be available. There have been three discussions, October 26tt', November 4t' and tonight. It is supposed to be a public hearing, but she questioned how the public could comment if the minutes were not provided to the public in advance, noting that seemed to be somewhat of an oxymoron to her. She was uncertain how to make the motion so that the public hearing was contingent on having that information available but that was her desire. Mr. Taraday said this is a matter left to the Council's discretion. The statute regarding budget hearing notices does not require that minutes be prepared of the previous budget discussions; that is not part of RCW 35A.33.060, the statutory notice requirement for the hearing. If the Council chooses to, it can continue the budget hearing for as many meetings as it would like. Councilmember K. Johnson said the Council needs to have these minutes and needs to direct the administration and Mr. Passey to look at alternative methods for making the minutes available. She understood that the regular minute taker was having medical issues but she is not the only one that can create minutes. Councilmember L. Johnson said while she agreed it would be helpful to have the minutes as soon as possible, Councilmembers just argued that the public hearing on November 16t' needed to be continued as had been previously noticed, now there is an amendment to possibly not continue. It was suggested the way to remedy this was to continue the hearing to November 16t' so she will support the motion to continue the public hearing to November 16th Councilmember K. Johnson said the continuance does not have to be to November 16t'; it could be some other time. Councilmember Distelhorst pointed out the Council is supposed to be having a public hearing right now to hear from the public and provide opportunity for the public to speak and instead there are a lot of comments from Council not in support of the motion. There are videos of Council meetings available as well as all the Q&A produced by Mr. Turley that largely cover what has been discussed at Council meetings. He did support this amendment and looked forward to opening the public hearing. Councilmember Buckshnis said it is the citizens who are complaining and do not want to watch seven hours of Council meetings and would rather read the minutes and then listen to the meeting if necessary. This public hearing on the budget is for citizens to provide Council input on the budget and the process. Councilmember Fraley-Monillas suggested, getting on with the public hearing. Councilmember K. Johnson restated the amendment: MAKE THE CONTINUANCE OF THE PUBLIC HEARING CONTINGENT ON HAVING THE PUBLIC DOCUMENTS PREPARED. NOT TO CONTINUE IT TO THE 16TH BUT A PRE- CONDITION FOR HAVING A PUBLIC HEARING IS HAVING THE WRITTEN DOCUMENTS. UPON ROLL CALL, AMENDMENT FAILED (2-5), COUNCILMEMBERS K. JOHNSON AND BUCKSHNIS VOTING YES; AND COUNCILMEMBERS DISTELHORST, FRALEY- MONILLAS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. Edmonds City Council Draft Minutes November 9, 2021 Page 21 Packet Pg. 26 7.1.a UPON ROLL CALL, MAIN MOTION CARRIED (7-0), COUNCILMEMBERS K. JOHNSON, DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES. Mr. Doherty asked whether the Council wanted him to complete the remaining two minutes of his presentation. Councilmember Buckshnis asked for a ruling on whether this was an agenda item at a special meeting. There is nothing in the packet about the BID budget or work plan. Council President Paine pointed out the budget book addresses special revenue funds, the BID has its own line item as part of budget, therefore, it was appropriate for the Council to discuss the BID and their work plan. Mr. Doherty clarified he was not seeking approval tonight, he was simply sharing the information with the public so they can offer comment on it tonight or next week. Mr. Taraday reiterated he would need a recess of the meeting to look at the code related to the BID because he could not do research while listening to the Council's discussion. Mayor Nelson opened the public hearing and described the procedures. Ken Reidy, Edmonds, said he has heard a lot about how the Council President sets the agenda but believed that was an oversimplification. Earlier today City Clerk Scott Passey said, "when the decision was made to update the budget schedule and hearings, the updated notice was republished in the Everett Herald on October 15' and October 27t' per RCW 35W.33.060." He did not hear any discussion today of who made the decision to update the budget schedule and hearings or how that decision was made. Decisions related to the budget schedule are a big deal. Immediately proceeding RCW 35A.33.060 in the RCW is 35A.33.055, a statute that concludes as follows: prior to the final hearing on the budget, the legislative body or a committee thereof shall schedule hearings on the budget or parts thereof and may require the presence of department heads to give information regarding estimates and programs. He pointed out only the legislative body or a committee thereof shall schedule hearings on the budget thereof. The City Council President is not a legislative body or a committee thereof. He wondered when the legislative body or a committee thereof will schedule hearings on the budget or parts thereof and believed it needed to be done in an open public. He wondered what the significance of last Thursday's hearing and tonight's hearing were; neither were scheduled by the legislative body or a committee thereof. This stuff should not be so confusing; he hoped it would be simple to following things like RCW 35A.33.055 and do this right. He urged the Council to respect state law and halt this hearing at once. As committees don't meet again until the second Tuesday in December, he suggested the best course of action would be to have an item added to the November 16, 2021 agenda so City Council can vote to schedule hearings on the budget or parts thereof. Natalie Seitz, Edmonds, commented on expenditures in this year's budget. She supported the lease for the neighborhood City office, finding that a great first step to increasing the City's presence and services provided to the SR-99/uptown community. She suggested including language skills in the advertisement for the position and ready access to a language line. The City should also provide translated notices so residents can be served in their language. Access to elected officials is a wonderful idea as a supplement and many would appreciate that. She also supported the REDI Program Manager; to understand why this position was desperately needed, one only needed to look at the dots on the Public Works and Parks Capital Facilities maps to see all the dots in the bowl and then look at the resources and spending in the SR-99 and South Edmonds community where there are higher proportions of non -white citizens or know that this year's PROS Plan public meetings were the first where the City offered interpretation. The City should begin addressing the equity of spending in this budget cycle. The City can use existing policies with the addition of equity considerations to identify spending priorities for the coming year. The City should not wait until plan updates are complete; doing so would only prolong the impact of previous administrations and Councils that did not consider equity and delay many communities from seeing the Edmonds City Council Draft Minutes November 9, 2021 Page 22 Packet Pg. 27 equitable benefits of their tax dollars. She thanked Councilmembers for their service, recognizing and appreciating the tremendous amount of effort they put in. Finis Tupper, Edmonds, said City staff and some backroom dealing have added confusion to this process. When it was discovered on November 7t' at 7:18 a.m. that the posting on the city hall front door had the original October 8r' hearing schedule and public notice which has been posted throughout all the hearings and deliberations, everyone thought this would be voted on November 23rd. He thanked Councilmember Fraley-Monillas for finally disclosing last week that the reason the adoption date was changed to November 16r' was that in her opinion Councilmember Distelhorst is smarter and more knowledgeable than who the voters chose on August 2"d. It wasn't until after the Snohomish County canvassing board came out and said those results would be final on November 23rd that the Council decided to change the hearing schedule. He also wanted to know how that decision was made; Mr. Taraday says the RCW doesn't require a posting or public notice but the code says it's a courtesy, a gratuitous, but that is not how case law is. The Council needs to look at the public notice and make City staff and the Mayor follow state law, delay this process, get the minutes done and keep the public involved. These are taxpayers' dollars and the Mayor is misspending them. Cheryl Farrish, Edmonds, President of Ed!, thanked Mr. Doherty for putting together a presentation even if it the full presentation was not provided. The Council should have received copies of Ed!'s budget and work plan and she and Program Manager Carrie Hulbert have also met with several Councilmembers and the Mayor to discuss their work and continue dialogue improving the city everyone loves. Ed! is funded by assessments from businesses located in the downtown Edmonds core. It was founded in 2013 and tonight the Council will be reviewing is Ed!'s eighth year work plan. Ed!'s mission is to ensure that downtown stays lively, attractive, prosperous and welcoming to everyone. Ed! has consistently met these goals with a robust marketing plan, interactive social media presence, and cohesive visual marketing and seasonal campaigns that help make Edmonds an attractive day trip destination. This year the Council probably saw their summer loving campaign decals around town with a shop local focus, their continued work on afterhours parking and signage, and the signature umbrellas that are making a comeback after many stayed indoors during the height of COVID. Ms. Farrish continued, this winter, Ed! will bring back the Edmonds holiday campaign which includes running the trolley in coordination with the City; thanks to ARPA funds and Mr. Doherty for assisting with that. Emily the elf is also making a comeback as well as holiday drink bingo, a new ornament stroll and holiday gift bags, among others. The holiday campaign in particular are popular with Edmonds residents and businesses alike and have led to a lot of engagement with visitors. All this has been done in 2021 despite a slight downturn in assessments due to COVID. Ed! scaled back it's 2021 budget and were fiscally conservative, allowing them to end 2021 with a very healthy 30% end of the year project fund budget. Ed! successes and organization can be credited to many including Ms. Hulbert who is Ed!'s only paid staff and brings a wealth of experience and energy as well as great allies in the City. Ed!'s initiatives are driven by hundreds of volunteer hours from local business members which speaks to the strength of the small town that there are members willing to pour from their already full cups to fill umbrellas buckets, hang holiday decals and execute season campaigns. She respectfully requested approval of their 2022 budget. Highlights include projected available funds of $102,000 as well as expenses of $87,680, putting the projected yearend fund balance at the end of 2022 at $14,680. Ed!'s next meeting is next Thursday at 8 a.m. and Councilmembers are welcome to attend. Jim Ogonowski, Edmonds, said it was evident that the Council was struggling with the budget process. The timeframe to approve the budget process has been accelerated considerably over previous years, giving citizens less time for input and for thoughtful deliberation by Councilmembers. With the proposed deficit spending budget, he contended more time, not less time, was needed to digest and understand it. For whatever reason and motivation, Council President Paine changed the previously posted decision Edmonds City Council Draft Minutes November 9, 2021 Page 23 Packet Pg. 28 7.1.a dates, which were already aggressive, to earlier dates which further compress the schedule. Now there is a disconnected schedule destined to produce a budget that will not meet the City's needs. This is self- inflicted, did not need to be this way and demonstrates a lack of leadership. He expected a robust discussion tonight on how the Council intended to pay for this proposed budget deficit, how much of the reserves would be used, and what percentage of the reserves it represents. If the Council intended to balance the budget, he asked what priorities would be used. Without a process it will be an ad hoc approach with little to show for it. The Council has heard numerous ideas on how citizens would prioritize projects and he hoped the Council was listening. He appreciated Student Representative Roberts sitting through these meetings and was sure he was learning a lot but hoped he was not becoming disillusioned by all of it because he represents the future. Carolyn Strong, Edmonds, echoed Ken Reidy's comments that this meeting should have been canceled because notice was not properly given. It was apparent from watching tonight's meeting which electeds are representing the people of Edmonds and which have an agenda to push past the people without their input, without their knowledge, and without due process. It is shameful Councilmembers are trying to push through the budget without proper procedure for no real reason. The Council is trying to approve the budget ahead of schedule in past years for no other reason because they want to do so with Councilmember Distelhorst on the Council; citizens know that and the Council knows it. That is not what the Council is in office to do; they are supposed to represent the taxpayers of Edmonds and the Council is spending their money. This is not transparent or accountable government; it is a few members pushing past the people, not giving due respect to those they represent, a poor example of how a Council should operate. She appreciated some members, stating Councilmembers K. Johnson, Buckshnis and Olson represent the people and she appreciated all they did to have the citizens' voices hears. All she hears from Councilmembers L. Johnson, Fraley-Monillas, Distelhorst and Council President Paine is screw the people, this is what we want to do and we're going to do it, but that is not how government is supposed to work. Councilmembers represent and work for the citizens and need a refresher course in civics. She found the shenanigans overwhelming and asked how some Councilmembers looked themselves in the mirror when they pulled this on the people they were supposed to be representing; she found it very shameful. Deborah Arthur, Edmonds, said the police station is a good idea, however, she agreed with Councilmember K. Johnson in part that the proposed location, although it may be a good deal, is dangerous due to the huge grocery store and other stores. She was concerned that having a police station there would endanger the public going to those stores. She suggested finding a different location that was closer to Edmonds than Shoreline and it should include 3-4 cells. The police are engaged, good people and will be nice to everyone. She knew about people freaking out on drugs as she was an outreach worker for 14 years with homeless youth. She did not want people to think that because of the Zoom that she just found about today, she is blocked from that site for no reason, and has copies of the messages showing what those gals were saying to her. Rebecca Anderson, Edmonds, said continued engagement in the local government is imperative if citizens desire to keep Edmonds a vibrant and functioning community. She has learned a tremendous amount about the local government and realized how important it is to participate beyond voting every four years. Regarding decision package 16, a request to increase the current public information officer strategist position from .5 to 1.0 FTE, she asked if this was really necessary, what problem is the City trying to solve, will simply spending more money do that and where is the proof the current PIO is overworked? She was concerned with the need to increase this position when the City's previous .5 PIO quit, a seasoned professional who had worked in many municipalities. According to an article in MEN, she didn't quit because she was overworked but because she was not being utilized by the administration and keeping the public update on important City issues like the chief of police hiring. It would be prudent for the public to know how this staffing need sequences with other positions in the administration. The Edmonds City Council Draft Minutes November 9, 2021 Page 24 Packet Pg. 29 7.1.a previous administration, before Mayor Nelson, used a .4 consultant. The current PIO's recent use of Facebook as the sole way to inform the public and the local press about the Mayor's budget address, an extremely important topic to residents, led her to believe that perhaps the person in the position is not a good fit. Being a PIO is a pretty boilerplate position and can be done efficiently if the right person is in the position without increasing costs to taxpayers. George Bennett, Edmonds, said as Councilmember Fraley-Monillas pointed out, Candace Clyborne is his wife and she is the daughter of Ron Clyborne. He was grateful the election cycle was over because we need to get back to the City's business. A majority of Council, even those he disagrees with, have stuck to the City's business. He was glad to see one Councilmember whose decorum and treatment of citizens has been less that what he called a public official's duty was leaving and he was happy to discuss that with her over a glass of wine but hopefully not during a Council meeting. He thanked Councilmember Distelhorst, noting his decorum, demeanor, collegiality and the way he stands up for and votes his position has been commendable. He is always well prepared, well-spoken and always responds. He would like to think that all Councilmembers, regardless of their beliefs, could use Luke Distelhorst as a model. He did not vote for Distelhorst because of the way he conducted himself, but if a few other Councilmember would conduct themselves in the same manner, they may sway more votes their way. With regard to the budget cycle, Mr. Bennett said if the City Attorney has to take a recess to give the Mayor and Council direction on the rules, he questioned how a DoorDash driver like him can understand what the Council is trying to do. The Council works for the citizens; if Councilmembers Paine, L. Johnson, Fraley-Monillas, Distelhorst are the prognosticators and preachers, he urged them to preach the truth because he did not know what they were doing and was beginning to believe they did not either. He encouraged the businesses on Highway 99 and the Community Development Director to start an Uptown Business Improvement District, an area visited by people outside Edmonds, and put their money where their mouth is to redevelop Highway 99. Beth Fleming, Edmonds, said looking at the screen now, she did not see Councilmembers Distelhorst or Fraley-Monillas and questioned whether they were still listening to citizen comments or perhaps gathering citizen input is not a priority. Last week's meeting ended at 10 p.m., when Councilmember Buckshnis still had questions and when she expressed concern that the CFP/CIP presentation started at 9:30 and extended until 11 p.m. was extremely late to ask citizens to participate, Councilmember Fraley- Monillas pointed out meetings during the budget season result in late nights, but not that include budget discussion that residents want to hear, only presentation of information but no opportunity for Councilmembers to discuss. Citizens are left reading notes that don't exist online and asked to live with it. She was shocked that that was a contentious issue tonight, getting comments online for the next public hearing. Ms. Fleming said she was 100% opposed to anything in the budget that increased the size of government because clearly this government cannot function and she was not interested in investing more tax dollars into something dysfunctional. She was not interested in the REDI program manager, the human services department which she has questions about and would love to hear discussion about that because the county and Verdant could share some of the cost of services, what is the RFA's role in that, do services overlap or is more money just being thrown at it. She did not support the solar panel program, would like to hear more about the City Attorney's bloated budget, and cut back on vehicle purchases. She supported all the police department requests other than the two 2015 and 2017 cars. She supported having a public hearing next week. Councilmembers Fraley-Monillas and Distelhorst assured they were present. Councilmember Distelhorst said he was on a slightly slow internet connection and turning off his video helped. Edmonds City Council Draft Minutes November 9, 2021 Page 25 Packet Pg. 30 7.1.a Hearing no further comment, Mayor Nelson closed the public participation portion of tonight's public hearing, advising the public hearing had been continued until the next meeting. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO ADJOURN THE MEETING. Councilmember Buckshnis said she has been in meetings all day long and she and others are tired. She did not think the Council should be discussing extremely important and intense things at this late hour. She preferred to adjourn the meeting and start fresh next Tuesday. Mr. Passey advised a motion to adjourn is a privileged motion, requires a second and a majority vote, and is not debatable. UPON ROLL CALL, MOTION FAILED (2-5), COUNCILMEMBERS K. JOHNSON AND BUCKSHNIS VOTING YES; AND COUNCILMEMBERS DISTELHORST, FRALEY- MONILLAS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. Council President Paine inquired if Mr. Taraday had researched the earlier request. Mr. Taraday recommended the BID be discussed next week. Councilmember Buckshnis raised a point of clarification, stating she has received noting from Ed! regarding their budget or work plan. Mr. Taraday said he was making that recommendation out of an abundance of caution as it was not worth any potential controversy. COUNCIL PRESIDENT PAINE MOVED TO ADD $20,000 TO THE STREET FUND, FOR STREET REPAIR. Councilmember Fraley-Monillas raised a point of order, whether Councilmembers were making motions regarding additions to the budget tonight. It was her understanding tonight was only discussion. Mr. Turley agreed with Councilmember Fraley-Monillas, the intent was to collect all the amendments and make all the motions at next week's meeting. COUNCIL PRESIDENT PAINE WITHDREW THE MOTION. Councilmember Olson referred to DP 16, the half-time PIO that was mentioned during the public hearing. She recalled Mr. Doherty describing her being away from the office and having to finish things the next day, but she was curious about several elements of the position. She asked for examples where having a half-time person was detrimental to the City. She was also curious whether the full-time job would be readvertised to attract someone with experience as a city PIO or does the existing person, whose only municipal experience is the job with Edmonds, become full-time. She also asked for more information about why the additional hours were needed, what hasn't gotten done, and what harm has been caused. She was looking for areas to reduce spending and this decision package was a possibility for that. Mr. Doherty responded the half-time position is barely enough to do the bare minimum of the job, getting out press releases mostly on time but sometimes late, contributing to social media posts, etc. Although the PIO reports to him, he shouldn't have to do a lot of the hands-on work to prepare or finalize press releases, checking social media and reviewing comments, responding to comments/questions, etc. but with a half-time position that often happens. It is not an effective use of his position and takes away from higher priority things although communication is a high priority. For example if a press release needs to be sent out but it is not quite finished, he takes it over, incorporates the last comments from a director or Edmonds City Council Draft Minutes November 9, 2021 Page 26 Packet Pg. 31 7.1.a the mayor and makes sure it gets out. Another example is if something has been on social media and garnering a lot of comments, he will review the comments to see if anything needs to be addressed, a task that a full-time PIO would do. Mr. Doherty continued, more importantly, the other half of that job is communication strategist; that aspect of the job has not been accomplished with part-time hours. This entails meeting with department directors and staff to map out the best public communication and engagement strategies, ensure departments' efforts are not overlapping, strategize how best to get the word out and how to engage the public. There are things the City has not been able to do; even though it started for a short time, there has not been a monthly news bulletin or blog, or anything to engage the public. With social media, information can be sent out but it cannot be monitored all the time with a half-time position. The press often has a higher expectation of the PIO's availability and want the ability to contact someone at all times. The position was originally created as a pilot to see if it was needed and it has been determined that it is needed. Edmonds is a full -service city with a lot of issues and it makes sense to have a full-time PIO. Councilmember Olson reiterated her question about qualifications. Mr. Doherty said in speaking with the HR Director, she said the City is not required to readvertise the position unless there are concerns about the person's performance or ability to take on a full-time job. If the Council approves increasing the hours for the position, the first step will be to discuss with the person whether they are interested expand their hours. The position would only be readvertised if the current staff member was not interested in increased hours or if there were concerns with their performance. Councilmember Olson asked if it was true the person did not have city communications experience besides working for Edmonds. Mr. Doherty answered he did not have her resume memorized but by the end of the year would have over a year's experience working for the City and she has lots of communication experience in other spheres, not specifically municipal. Councilmember Olson asked if the current staff person had experience in creating communication strategies. Mr. Doherty expressed concern with discussing an individual's qualifications. Councilmember L. Johnson raised a point of order, expressing concern with discussing an employee's performance in a public meeting as she did not think that was appropriate. Mayor Nelson ruled point taken and asked Councilmember Olson to rephrase her question. Councilmember Olson said she did not say anything about the person's performance. Mayor Nelson said she was insinuating. Councilmember Olson said she did not think she was. She was interested in their experience and the job description and what the job description and experience should be for a full-time position. Mr. Doherty said the job description doesn't change, it would simply be having enough hours to accomplish the job description that was overly ambitious for a half-time position. He anticipated with a full-time position the expectations in the job description could be accomplished. Councilmember L. Johnson commented Councilmembers have received a number of emails and there was a recent letter to the editor framing the issue as sidewalks or bike lanes. She asked staff to speak to funding sources, noting there are two decisions packages, one that references 900 feet of sidewalks versus funding for bike lanes and the recent addition of two bike lane expansions for pedestrian safety. Mr. Williams recalled a discussion with Council committee earlier tonight about a smaller bike lane project. The primary effort related to bike lanes on 9', 100t1i & Bowdoin is funded via a Sound Transit grant. The City successfully competed for the grant with a project scope that met Sound Transit's requirements. The grant is $1.85 million and the local match is approximately $191,000. In addition to bike lanes, that project also includes pedestrian amenities such as upgrading ADA ramps, new crosswalks and rectangular rapid flashing beacons (RRFB). Edmonds City Council Draft Minutes November 9, 2021 Page 27 Packet Pg. 32 7.1.a Mr. Williams continued, there are a variety of ways new sidewalks are built, often it is with redevelopment which requires compliant sidewalks with ramps. The City also has a sidewalk crew that has done several short sidewalk segments as well as ADA ramps, bulb outs, etc. There are also occasional grant opportunities for sidewalks such as Safe Routes to Schools. Staff always tries to take advantage of outside funding sources for sidewalks and pedestrian safety improvements; the goal is to use City dollars last. Councilmember L. Johnson referred to the funding source for the bike lanes, a Sound Transit grant, providing the analogy if she was given a gift certificate to McDonalds by the corporation, she could not tell them she preferred Taco Bell; she would need to say thank you, take her Happy Meals or pass the gift certificate on to the next person. Mr. Williams agreed that was how it worked, an entity applies for a grant, describes the scope of the project that the grant would fund and the granting agency awards the grant. There is usually a match required although not always, and the granting agency expects the work to be done. If costs increase, there is seldom more grant funds provided, the City would need to provide the additional funds. He was unaware of a grant program that would allow the City to accept a grant to build sidewalks and then use it for something else. Councilmember L. Johnson asked the dollar amount Edmonds has prioritized for sidewalks in this budget. Mr. Williams answered the sidewalks crew is about $350,000; 2 people and supplies and equipment spread over numerous small projects. There is also a project on Elm west of 9t' to install 700 feet of missing sidewalks costing approximately $900,000. The budget includes $1.5 million for paving in 2022, anytime the pavement touches a curb, adjacent non -compliant sidewalks or curb ramps have to be upgraded. Approximately 30% of the paving budget is concrete work adjacent to the paved street. Councilmember K. Johnson referred to DP 16 recalling the legislative expectations for creating this position, three fabulously bad failures in the City: the tree code, the Housing Task Force and the overpass over the BNSF tracks. For those reasons Council wanted to do a better job with public information. The job was not envisioned as an instrument for the Mayor's public information announcements, but initially designed as a coordination tool to assist departments in getting the public involved in their projects and programs. This position has morphed into a public information officer instead of a public coordination effort. The legislative intent for decision packages should be included in the description, recalling that recommendation was made by Mike Bailey during the Council's budget retreat. Councilmember Distelhorst referred to DP 16, commenting it was absolutely correct that a communications role like this can oversee public engagement, an important part of municipal administration including reaching the public in multiple languages throughout the City. It is not a full- time job, it is really two full-time jobs, one for public engagement and one for public information and communication, two separate disciplines in the communication world. Increasing the position to at least full-time is needed to provide proper support for administration; these positions serve the administration, not necessarily the Council. Having 15 years of professional experience working for public agencies as well as the private sector, he knew it could not be accomplished well on a half-time basis so he fully supported DP 16. Councilmember Buckshnis asked if the meeting needed to be extended or was a free-for-all since it was a special meeting. Mr. Passey said a motion could be made to fix the time to adjourn. It requires a second, is non -debatable, is amendable and requires a majority to pass. Mr. Taraday relayed there is a code section that requires a 10 p.m. adjournment in the absence of a motion to extend. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO EXTEND TO 10:15 P.M. Edmonds City Council Draft Minutes November 9, 2021 Page 28 Packet Pg. 33 Councilmember Buckshnis said she had plenty of questions that needed to be answered and she hoped Councilmembers would be afforded that opportunity in the coming weeks. MOTION CARRIED UNANIMOUSLY. Councilmember Buckshnis asked if the Administration would provide examples of decision packages that perhaps could be funded from the ARPA. She referred to DP 71 which identified the funding source as 2021 bond proceeds. She has not received a list of the projects Council approved for bonding and had envisioned that the Council would be part of that decision process, but this decision packages makes it sounds like those decisions have already been made. Mr. Turley answered the bond proceeds that will be used for building maintenance will be deposited this month into Fund 016. The decision packages that identify Fund 016 as a funding source are the projects Mr. Williams has identified to be bond funded in 2022. Councilmember Buckshnis said she thought Council would be part of that decision making and asked whether that went through a Council committee. Mr. Turley answered there was about $900,000 in Fund 016 out of the $4.4 million that will be deposited. Mr. Williams answered approximately $980,000 was listed which included projects in the decision packages. Depending on the pace projects are completed, a budget amendment could be done in 2022 to allocate additional bond funding. Next year will be the first year of the job order contracting (JOC) process that will be more efficient in delivering a number of small projects. The projects to be funded by that $980,000 are listed in the decision package. Councilmember Buckshnis said when Council approved those bonds, they were told they would be part of the decision process to determine what projects would be funded via bond proceeds. She asked if she needed to look through the entire budget to see which projects were funded via Fund 016 or was a list available. Mr. Williams answered the decision packages associated with Fund 016 are listed. Mr. Turley advised the projects are listed on page 165. Councilmember Buckshnis recalled there was more than $980,000 in bonds. Mr. Williams answered there is $4.4 million in bonds, but that cannot be spent in one year. It's possible more than $980,000 can be spent; the money will be in the fund for the list of project developed in 2018 via the building assessment done by McKinstry plus a couple new projects. The intent is primarily to address the deferred maintenance backlog. Councilmember Buckshnis said she believed Council should have been part of the process to determine priorities using the McKinstry report. She noted there will also be ARPA funds coming that will blow everything up. Councilmember Buckshnis asked where the remaining $3.8 million in bond funds would be stored. Mr. Williams recalled Mr. Turley said it would be deposited into the 016 Fund and further authorization will be sought to spent money out of that fund. The first $980,000 in projects will be accomplished and if there is time to do more work in 2022, staff will request additional funds be appropriated. Councilmember Buckshnis relayed her understanding that the funds will be non -interest bearing in Fund 016. Mr. Turley answered all excess funds are invested, whether investment interest accrues to Fund 016 or another fund is another story as not all funds earn interest but all City funds that earn interest go to the City. Councilmember Buckshnis said investment interest on Fund 016 would go to that fund; she offered to check that policy. Council President Paine referred to DP 23, $15,000 for a facilities condition assessment dedicated to updating the Facilities Condition Report which will help prioritize facilities maintenance projects. Councilmember Buckshnis referred to DP 21, noting the narrative does not match Fund 063 or the numbers listed. It was her understanding there was a $415,000 carryforward. Deputy Parks, Recreation, Cultural and Human Services Director Shannon Burley answered when the decision packages were Edmonds City Council Draft Minutes November 9, 2021 Page 29 Packet Pg. 34 7.1.a developed in July, it was estimated that $415,000 would be unspent and would be carried forward. She agreed there was a slight discrepancy between the narrative at the top and the numbers at the bottom, stating the numbers at the bottom are accurate for the budget. The numbers she submitted for estimated benefits were high and when Finance did a scrub they reduced those numbers which then did not align with the narrative. Councilmember Buckshnis asked the amount that would be carried forward, observing only approximately $85,000 was spent in 2021. Ms. Burley said if she could correct the narrative, the carryforward would be changed to $409,500. Councilmember Buckshnis said the request was for an additional $200,00 plus a $300,000 one-time expense. Ms. Burley clarified the request was for an additional $200,000 this year; of the total $609,000 expenditure authority requested, $300,000 is a one- time expense. Councilmember Buckshnis commented the budget amendment process is extremely important to track the use of funds. 8. ADJOURN With no further business, the Council meeting was adjourned at 10:13 p.m. Edmonds City Council Draft Minutes November 9, 2021 Page 30 Packet Pg. 35 7.1.a Public Comment for 11/9/21 Council Meeting: From: Pam Brisse Sent: Tuesday, November 9, 2021 8:10 PM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Public Comment I just want to share my support for a new satellite community office near 99 and support the creation of a new part-time job to staff the location. I think it sounds like a great idea and hope it's successful. Please don't delay. I am also in full support of the REDI Manager position, that seems valuable for our community as awareness of diversity issues becomes more important to all of us. I also don't feel like the budget is being rushed and have confidence in the current city council to do the right thing for the community and see no need to delay further to get new council members up to speed. Thank you. From: Rebecca Anderson Sent: Tuesday, November 9, 2021 6:50 PM To: Council <Council@edmondswa.gov>; Buckshnis, Diane <Diane.Buckshnis@edmondswa.gov>; Monillas, Adrienne <Adrienne.Monillas@edmondswa.gov>; Johnson, Laura <Laura.Johnson@edmondswa.gov>; Paine, Susan <Susan.Paine@edmondswa.gov>; Johnson, Kristiana <kristiana.johnson@edmondswa.gov>; Distelhorst, Luke <Luke.Distelhorst@edmondswa.gov>; Vivian Olsen <vivian.olson@comcast.net> Subject: Audience Comments 11/9/2021 I've been told the audio while I was speaking faded in and out. So, to make sure my comments make it into public record, I am sending this email: (Read at 11/09/2021 Edmonds City Council Meeting) Can you hear me now? Thank you. My name is Rebecca Anderson and I am grateful to be a resident of Edmonds. Edmonds City Council Draft Minutes November 9, 2021 Page 31 Packet Pg. 36 7.1.a Thank you for the opportunity to speak tonight. And thank you to those residents who are listening. I look forward to the time when we are able to return to holding in -person public city meetings. Being together in person removes barriers and strengthens relationships. This is something our community could use right now — strengthening relationships and improving communications. Also, I am grateful to live in this country. Unfortunately we are currently experiencing a trend where if you say something, anything that upsets someone else, instead of being given an opportunity to explain yourself in a civil manner, you are at risk of being canceled. Does anyone want to revisit what happened in Edmonds when someone decorated a treat with three words? Anyone want a Build the Wall cookie? (pause) And so, instead of taking to social media as the person did who disliked a sugar cookie in 2019, 1 will now read into public record a recent letter to the editor regarding a retweet by our council president Susan Paine. "Letter to the editor: Council president's code of conduct" Posted: November 9, 2021 104 Editor: On 10/29/21 (three days prior to the election), Susan Paine, Edmonds City Council president, retweeted trash talk about three candidates running for City Council. The original tweet came from someone who goes by Edmonds Eats. Since My Edmonds News letters to the editor cannot show visuals, here is what she retweeted publicly through Twitter: "Know what'd be REALLY scary? Sleazeball Neil Tibbot, fake Janelle Cass, and unwell Kristiana Johnson making decisions about Edmonds the next 4 years. They've deliberately lied and skirted laws while trying to get our votes. Imagine what they'd do if they don't need them." Is this how a city council president should behave? Doesn't this go against the Code of Conduct Susan is presiding over? She should be removed from overseeing the rewriting of our City Code of Conduct and Code of Ethics as she clearly does not follow them. Edmonds City Council Draft Minutes November 9, 2021 Page 32 Packet Pg. 37 7.1.a As an Edmonds citizen, you should be extremely disappointed in Susan Paine. Shame on her for sharing this damaging tweet about candidates running. She needs to apologize to all involved. Myself, along with many other concerned Edmonds residents, hope this poor lack of judgment is made public. I believe it is the only way for Susan to stop these type of damaging actions, especially as council president. We deserve so much better from our elected leaders. Kim Bayer-Augustavo Edmonds (https://myedmondsnews.com/202l/ll/letter-to-the-editor-council-presidents-code-of- conduct ) And so, I am here as an Edmonds resident asking our council president to explain why she retweeted the tweet she did on October 29. Does she stand by the tweet? Is that how she believes a sitting council member should conduct themselves in public? Thank you. From: michelle dotsch Sent: Tuesday, November 9, 2021 4:41 PM To: Council <Council@edmondswa.gov> Cc: Public Comment (Council) <publiccomments@edmondswa.gov>; Taraday, Jeff <jeff@lighthouselawgroup.com> Subject: October 26th, 2021 and November 1, 2021 City Council Meetings have no public posting of even draft minutes on the City website or in tonight's Packet to review for tonight's public hearing To Edmonds City Council, Council president Susan Paine and City Attorney Taraday, I am attempting to prepare for this "special" meeting tonight that includes a public hearing for the City of Edmonds 2022 Budget, of which I do not believe has been accurately, timely and equitably noticed by the City to all of the public in all available ways, so it should not be taking place. I am also unable to competently prepare comments for the public hearing on the budget tonight, as there are no notes available to review from the City Council Regular Meeting of October 26, 2021 and City Council Special Meeting of November 1, 2021, where city business related to this public hearing on the 2022 City Budget took place. They are both not included in today's November 9, 2021 agenda packet, nor found anywhere on the City website to review if some of the public, like myself, could not attend live to hear the meetings and take notes, or stay up for the full 3-4 hours for each of them. I do not have the over 7 hours of time before this meeting tonight, having only the single available option to have to watch both of the entire videos Edmonds City Council Draft Minutes November 9, 2021 Page 33 Packet Pg. 38 7.1.a without written minutes available to me, trying to figure out when in the video and what was presented and said without any reference, when I should be able to quickly scan the meeting minutes, whether approved or in draft form. Neither is available to me at 4:11 pm today on Tuesday, November 9, shown on the screenshot included with time stamp, the same day as I am expected to competently participate in only one of 2 public hearing opportunities regarding adoption of the 2022 City of Edmonds Budget? This is unacceptable. This demonstrates even further that these are clearly unprepared, rushed "special meetings" with no purpose other than an artificial deadline that shuts out equitable participation from the public - at their own "public hearing"! Please cancel this public hearing tonight on the 2022 budget and properly notice and provide all forms of documentation necessary ahead of time as needed for the public to properly participate at a public hearing as critical as our 2022 City Budget, which will decide how the public's tax dollars will be spent. Michelle Dotsch Edmonds Resident 4:11 Od 0 ir Q A edmondswa.igm2.com/Citizens/Calendar.aspx Y9 c U "' ,.w "" agenda cover I Agenaa racaet I Sister City Commission -Regular Meeting Oct 26, 2021 7:00 PM Agenda Cover I Agenda Packet Video City Council- Regular Meeting - Virtual/Online ❑Q Oct 27, 2021 6:00 PM Agenda Cover I Agenda Packet Youth Commission - Regular Meeting ❑� Get 27, 2021 7:00 PM Agenda Cover Agenda Packet Video Planning Board Remote Zoom Meeting ❑Q Oct 27, 2021 7:00 PM Agenda Cover Agenda Packet Video City Council -Special Meeting-Callective Bargaining Strategy November, 2021 ® Nov 1, 2021 4:45 PM Agenda cover I Agenda Packet I Arts Commission- Regular Meeting ® Nov 1, 2021 6:30 PM Agenda Cover Agenda Packet City Council - Special Meeting - Exec Session Virtual Online ® Nov 1, 2021 7:00 PM Agenda Cover Agenda Packet Cny Council - Special Meeting -Virtual/Online © Nov 3, 2021 6:00 PM Agenda Cover Agenda Packet Diversity commission - Regular Meeting From: finis tupper Sent: Tuesday, November 9, 2021 7:15 AM To: Passey, Scott <Scott.Passey@edmondswa.gov>; Nelson, Michael <Michael.Nelson @edmondswa.gov>; Council <Council@edmondswa.gov> Cc: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Posted Public Hearing Notice 2022 Budget Dear City Clerk Passey: Video Video ■ O U 44 Edmonds City Council Draft Minutes November 9, 2021 Page 34 Packet Pg. 39 7.1.a 1.) First, the City Council or a Council Committee shall deliberate and approve a public hearing schedule in an open public meeting. RCW 35A.33.055 2.) Immediately following the filing of the Mayor's preliminary final budget with the city clerk, the city clerk shall publish Public Hearing Notice in the official newspaper Everett Herald once a week for two consecutive weeks. RCW 35A.33.060 & ECC 1.03.030 3.) Edmonds City Code requires posting of the Public Hearing Notice in three places Edmonds Public Safety Complex, Edmonds City Hall and Edmonds Public Library ECC 1.03.020 (A)(B)(C) On Sunday, November 7th, 2021 at 7:18 AM posted on the front door of Edmonds City Hall located at 250 Fifth Ave, Edmonds WA 98020 was the Public Hearing Notice signed by you October 81h, 2021. The schedule as outlined included: Tuesday, November 23rd, 2021- Council Deliberations and Adoption of 2022 City Budget and Tuesday, December 7th, 2021- Adoption (if necessary). Sometime on November 81h, 2021, a new unsigned Public Hearing Notice was posted on the City Hall front door. The new Public Hearing Notice does not include the November 23,d, 2021 and December 7tn 2021 Council agenda items. Also the notice incorrectly states that it was posted on October 15th, 2021. The posting of this new Public Hearing Notice creates an injury to a public record and therefore your conduct is malfeasance of your duty as a public official. Today, I request that a properly signed with a corrected posting date of the Public Hearing Notice for 2022 City Budget be done and posted as required by City Code and State law. Please email me a copy with your corrections. Yours truly, Finis Tupper Edmonds WA 98020 From: cdfarmen Sent: Monday, November 8, 20214:08 PM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Sidewalks vs Bike lanes To all council members, Before you decide to provide funding for additional bike lanes, I think it is appropriate and reasonable to do a study on bike traffic, much the same as is done for vehicular traffic. There needs to be solid data that would support more bike lanes before you arbitrarily allocate a single penny for additional bike lanes. Edmonds City Council Draft Minutes November 9, 2021 Page 35 Packet Pg. 40 7.1.a And, lastly, keep personal desires out of the equation in making your decision. You are representatives of all who live in the city, not just a small group of bicyclists. Respectively submitted, Duane Farmen Seaview resident From: cdfarmen Sent: Monday, November 8, 2021 3:57 PM To: Council <Council@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: CIP and Sidewalks Dear Council members, Over the past few years, I had given up on trying to get sidewalks on 80th Ave W north of 188th St SW. That was until I read the following comment in My Edmonds News made during a cuncil meeting discussion about adding more bike lanes throughout the city. "Basic mobility is a human right and designing only around vehicles is not sustainable for our climate or our safety or for just our future," Distelhorst said. Does the city really think additional bike lanes are far more important than safe ADA-approved sidewalks for schoolchildren or disabled children? Would you want to walk this hill without a sidewalk? Do you think that you would want your children to walk to school in the mud that is created by rain on this steep slope during the winter? Especially with very limited sight distance. Is this an appropriate walkway for a disabled child who lives north of here? Is this a safe unimproved pathway for moms walking their children to Seaview Park to play or out for a walk with her child in a stroller? Since 2005 1 made several attempts to get the city to install a sidewalk from 188th St SW northward 2 blocks to the intersection at 80th Ave W and 186th St SW and, to install a sidewalk from the intersection of 80th Ave w. and 184th St SW north 4 blocks to 180th St SW. Each time I was patronized by putting the sidewalk install projects on the CIP. But, as each year rolled around, the CIP review of the sidewalk project was never allowed to progress beyond the 6th year. And, finally, after a couple of years, it was dropped off the CIP entirely. Edmonds City Council Draft Minutes November 9, 2021 Page 36 Packet Pg. 41 7.1.a The last time I was turned down, City Transportation Engineer, Bertrand Haus, explained to me that there were several reasons the sidewalk on 80th was not given any priority over other sidewalk plans. The overriding factor was it did not score high enough to be seriously considered. He said first of all, the beginning point of the sidewalk was too far from Seaview Elementary. Then he stated it was too long of a walkway project. And, the last reason I recall was that the north end of the proposed sidewalk was too far from the local community transit line stop in Perrinville. The reasons given are quite contrary to the sidewalks installed going south from 188th St SW on 80th. That sidewalk also starts too far from the school, it's a long 8 block sidewalk and there is not a Community Transit stop within the distance Mr. Haus cited to me. Really?? It's okay to have identical sidewalks south of 188th St SW but not north of 188th on 80th Ave W? I would think a proper sidewalk for school children should be of a higher city priority than extending bike lanes. Safe access needs to be provided to and from Seaview Elementary as well as Seaview Park's playground, tennis court, and ball field. And, what about the disabled child that lives in the area? The city is aware of this child and has so posted on 80th Ave W north of Seaview Park. The city's ADA Transition Plan clearly states the following: "In an effort to make the City of Edmond's public right-of-way facilities accessible to all, the City is engaged in developing an American with Disabilities Act (ADA) Transition Plan for the Public Right -of -Way. The ADA Transition Plan for the Right -of -Way demonstrates the City of Edmond's commitment to providing equal access to all of its public programs, services, facilities, and activities for citizens with disabilities. This plan is focused on pedestrian access routes within the right-of-way and includes sidewalks, curb ramps, street crossings, driveway crossings, rail crossings, hazards, and pedestrian -activated signal systems." It's about time the city takes the necessary steps to provide safe walkway routes along 80th Ave north of 188th St SW, a street which is very busy because of its access to Perrinville business district, the County Park trailhead, and the bus route for elementary, middle and high school students. And, it even gets busier as the major detour route when Olympic View Drive is closed to fallen trees or accidents. In my opinion and others in the Seaview area, sidewalks on 80th Ave should take precedence over extending bike routes in Edmonds. Thank you for seriously considering my comments. Duane Farmen Seaview area resident Edmonds City Council Draft Minutes November 9, 2021 Page 37 Packet Pg. 42 . ' -i . /' •� ��� # � 2 � :\ ,� \.K .'\ , � , b%�� - '\�' k_.# z G 2 y �\ 4 § rPqK/Jl' d. .. . . . _ ,.� to � . � � ��•, j �■. � �, �� �,. _, ° } | / •'. -f . AMP& 7.1.a L r From: Judith Works Sent: Monday, November 8, 2021 12:55 PM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Budget request I plead, beg or whatever that no more money be spent on bicycle lanes until the dangerous sidewalks in the city are repaired. No more orange paint please. We can't have a priority for the relatively few when the rest of us who walk are in danger. Thank you for your consideration Edmonds City Council Draft Minutes November 9, 2021 Page 39 Packet Pg. 44 7.1.a Judith Works From: finis tupper Sent: Monday, November 8, 2021 10:22 AM To: Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Budget 2022 On October 16t", 2021, 1 noticed the Edmonds City Council Extended Agenda changed from the published and posted Public Hearing Notice of October 8th, 2021. Missing from the Extended Agenda were two items; Tuesday, November 23, 2021: Council Deliberations and Adoption of the 2022 City Budget and Tuesday, December 7t", 2021: Adoption of 2022 City Budget (if necessary). On October 19t", 2021, Edmonds citizens and City Council candidates for City Council Position #2 asked for explanation for these changes to the required Public Hearing Notice for the 2022 Edmonds Budget. Instead of a simple explanation for these changes, Administrative Services Director failed to provide any plausible reason for these changes to the Hearing schedule and Council deliberations. In fact to the contrary of his statements claiming honesty and being above approach, Dave Turley deceived the public and was dishonest to the core. On November 4, 2020, Councilmember Fraley-Monillas finally provided the true reason for the change was the Snohomish County Canvassing Board will be certifying the election results of the November 2, 2021 General Election on November 23, 2021. The reason for the change was the current appointed Councilmember Luke Distelhorst's term will expired on afternoon of November 23, 2021. The newly elected City Councilmember Position #2 will be sworn into office and seated on council dais. According to Councilmember Fraley-Monillas, Luke Distelhorst is smarter and more knowledgeable. It's too bad the majority of Edmonds voters do not agree this sentiment. Once again our City Attorney has failed the citizens of Edmonds. State law requires the Public Hearing Notice of the 2022 Edmonds Budget be approved by the legislative governing body not the City Council President, not the Administrative Services Director, not the City Clerk and definitely not the Mayor of Edmonds. RCW 35A.33.055. The Public Hearing Notice must be published twice and not three times October 81n 151h & 22na, 2020. RCW 35A.33.60. The Public Hearing Notice must be posted on per Edmonds City Code. ECC 1.03.020. The posting on City Hall front door on November 71", 2021 is the original Public Hearing Notice not the modified October 15t", 2021 Public Hearing Notice. Thank you Councilmember Buckshnis for suggesting repeal of 2022 Budget once the newly elected Councilmembers are seated! Edmonds City Council Draft Minutes November 9, 2021 Page 40 Packet Pg. 45 7.1.a From: Kim Bayer Sent: Monday, November 8, 2021 9:14 AM To: Nelson, Michael <Michael.Nelson@edmondswa.gov>; Paine, Susan <Susan.Paine@edmondswa.gov>; Lau raJohnson@edmondswa.gov; Distelhorst, Luke <Luke.Distelhorst@edmondswa.gov>; Buckshnis, Diane <Diane.Buckshnis@edmondswa.gov>; Olson, Vivian <Vivian.Olson@edmondswa.gov>; Johnson, Kristiana <kristiana.johnson@edmondswa.gov>; Monillas, Adrienne <Adrienne.Monillas@edmondswa.gov>; Public Comment (Council) <publiccomments@edmondswa.gov> Subject: Susan Paine tweet Mayor Nelson and Edmonds City Council ((bcc'd to others), I am reaching out to make you aware of a tweet (see below) that Susan Paine posted on 10/29/21 (3 days prior to the election). Is this how a City Council President should behave? Doesn't this go against the Code of Conduct Susan is presiding over? She should be removed from overseeing the rewriting of our City Code of Conduct and Code of Ethics as she clearly does not follow them. Representing many Edmonds citizens, we are extremely disappointed in our council leadership. Shame on her for retweeting this trash talk about candidates running. She needs to be exposed for this. I sincerely hope this poor lack of judgement, along with so many other bad moves Susan has made in failing to serve the citizens of Edmonds, forces action to stop her from continuing these type of damaging actions; especially as your Council President. Kim Kim Bayer-Augustavo Edmonds City Council Draft Minutes November 9, 2021 Page 41 Packet Pg. 46 4�31 III aursen rnnw,, C) ... IN5 Tweerx Tweets Twootss & rralplrog Media Man t-4 Susan Rakne Retweeted AsEdmonds E@ta @EdrnondsE -10i2 21 Know what'd be REALLY scary? SleazebalI Neil Tibbott. fake Janelle CaS5 & a very unwell Kristtana Johnson making decisions; about Ed moods the next 4 yesrs. They've delibera-wly lied & skirted laws while trying to get our votes. Imagine what they'll do if they don't need Ibem. 4J Ll .t. t-I SUSfinftihe Rptweetetl SEW Healthcare 1199NW ;-SEIU1 - ad fS4Yashington state: Ballots must be returned or pastrrsarhed by Tuesday Have you voted Y,M? M Voting information ahead of :JEleCtivnDay and our list of union endorsements-. y RM 2021 Endorsements rFOU.t M endoLrse"ntk�_aei u i i 99nw. _ �O 7.1.a A short-term consultant, but not a full-time employee, is the best way to insure that our city hiring managers implement procedures that are equitable, diverse and inclusive. Lynn Carpenter Edmonds Edmonds City Council Draft Minutes November 9, 2021 Page 43 Packet Pg. 48 7.2 City Council Agenda Item Meeting Date: 11/23/2021 Approval of claim, payroll and benefit checks, direct deposit and wire payments. Staff Lead: Dave Turley Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #250069 through #250144 dated November 18, 2021 for $1,898,540.91. Approval of replacement payroll check #64880, payroll direct deposit and checks #64881 through #64883 for $609,979.25, benefit checks #64884 through #64889 and wire payments of $627,227.63 for the pay period November 1, 2021 through November 15, 2021. Staff Recommendation Approval of claim, payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 11-18-21 FrequentlyUsedProjNumbers 11-18-21 payroll summary 11-19-21 payroll benefits 11-19-21 Packet Pg. 49 7.2.a vchlist 11/18/2021 12:21:08PM Bank code : usbank Voucher Date Vendor 250069 11/18/2021 065052 AARD PEST CONTROL Voucher List City of Edmonds Invoice 51246 250070 11/18/2021 074143 AFFORDABLE WA BACKFLOW TESTING 41902 250071 11/18/2021 000850 ALDERWOOD WATER DISTRICT 250072 11/18/2021 070976 AMERESCO INC 250073 11/18/2021 069751 ARAMARK UNIFORM SERVICES CS-9 P F-9 656000138606 656000140538 PO # Description/Account WWTP: 11/10/21 PEST CONTROL S Pest Control Service 423.000.76.535.80.41.00 10.4% Sales Tax 423.000.76.535.80.41.00 Total PM: BACKFLOW ASSEMBLY TEST PM: BACKFLOW ASSEMBLY TEST 001.000.64.576.80.41.00 Total MONTHLY WHOLESALE WATER Cl- MONTHLY WHOLESALE WATER CF 421.000.74.534.80.33.00 Total WWTP: THRU 10/31/21 CONSTRUC THRU10/31/21 CONSTRUCT. SERV- 423.100.76.594.39.65.10 Retainage 423.100.223.400 10.4% Sales Tax 423.100.76.594.39.65.10 WWTP: THRU 10/31/21 PROF SERb THRU X/X/21 FINAL DESIGN SERV 423.100.76.594.39.41.00 Total WWTP: 11/10/21 UNIFORMS,TOWE Mats/Towels $47.88 + $4.99 tax = $5 423.000.76.535.80.41.00 3 lab coats @ $17.each = $0.51 + tax 423.000.76.535.80.24.00 PUBLIC WORKS CIVIC LOBBY MATE Page: 1 .y Amoun o a m v m 73.0( N 7.5� 80.55 v m c 1,720.0( M' 1,720.0( c �a 0 144,066.0( a 144,066.0( U 0 448,446.0( 0 0 -22,422.3( Q a Q 46,638.3E " N 00 246,633.3E 719,295.4E N E M 52.8, aD E 0.5E �a Q Page: 1 Packet Pg. 50 vchlist 11 /18/2021 12:21:08PM Bank code : usbank Voucher Date Vendor 250073 11/18/2021 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) PUBLIC WORKS OMC LOBBY MATE: 001.000.65.518.20.41.00 PUBLIC WORKS OMC LOBBY MATE 111.000.68.542.90.41.00 PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 PUBLIC WORKS OMC LOBBY MATE: 423.000.75.535.80.41.00 PUBLIC WORKS OMC LOBBY MATE: 511.000.77.548.68.41.00 10.4% Sales Tax 001.000.65.518.20.41.00 10.4% Sales Tax 111.000.68.542.90.41.00 10.4% Sales Tax 421.000.74.534.80.41.00 10.4% Sales Tax 422.000.72.531.90.41.00 10.4% Sales Tax 423.000.75.535.80.41.00 10.4% Sales Tax 511.000.77.548.68.41.00 656000140545 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 FLEET DIVISION MATS 511.000.77.548.68.41.00 10.4% Sales Tax 511.000.77.548.68.24.00 10.4% Sales Tax 511.000.77.548.68.41.00 7.2.a Page: 2 aD L 3 c �a Amoun N 0 a m 1.6' u L_ 6.1' N 6.1- v 6.1' 4- m c 6.1' c 6.0£ f° 0 L 0.3( a 0.6, E 0.6, ,- 0 0.6, > 0 L 0.61 a Q 0.3 N ao 9.2� E 19.1(M aD 1.4' t U �a Q Page: 2 Packet Pg. 51 vchlist 11/18/2021 12:21:08PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 250073 11/18/2021 069751 069751 ARAMARK UNIFORM SERVICES (Continued) 250074 11/18/2021 075390 AUSTIN MAC INC 31565 250075 11/18/2021 073834 BATTERIES PLUS 250076 11/18/2021 078176 BCC DIRECTORIES LLC Description/Account Total WWTP: PO 681 INSTALL & PARTS PO 681 PARTS 423.000.76.535.80.48.00 Install 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total P45646826 TRAFFIC - BATTERIES TRAFFIC - BATTERIES 111.000.68.542.64.31.00 10.5% Sales Tax 111.000.68.542.64.31.00 2323 250077 11/18/2021 076930 BLACKFIN TECHNOLOGIES NW INC 211101 250078 11/18/2021 073760 BLUELINE GROUP LLC 250079 11/18/2021 073029 CANON FINANCIAL SERVICES 22353 27644757 Total : CEMETERY ADVERTISEMENT CEMETERY ADVERTISEMENT 130.000.64.536.20.41.40 Total WATER/ SEWER - SCADA SYSTEM WATER/ SEWER - SCADA SYSTEM 421.000.74.534.80.41.00 WATER/ SEWER - SCADA SYSTEM 423.000.75.535.80.41.00 Total E21JA SERVICES THRU 10/30/21 E21JA SERVICES THRU 10/30/21 421.000.74.594.34.41.00 Total ENG COPIER NOVEMBER 21 ENG COPIER NOVEMBER 21 7.2.a Page: 3 a� L 3 c �a Amoun y 0 120.2; 0 U d L_ 2,900.0( N 2,400.0( U 551.2( 5,851.2( c d c �a 203.5, — 0 21.3� a 224.W E U 645.0( c 645.0( 0 Q a Q 400.0( N 00 400.0( 800.0( w E 2 U 31468.4, +: 31:468.4, (D E t U �a Q Page: 3 Packet Pg. 52 vchlist 11/18/2021 12:21:08PM Bank code : usbank Voucher Date Vendor 250079 11/18/2021 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds Invoice (Continued) 27644758 250080 11/18/2021 003320 CASCADE MACHINERY & ELECTRIC 491403 250081 11/18/2021 069813 CDW GOVERNMENT INC 250082 11/18/2021 003510 CENTRAL WELDING SUPPLY L773761 M335958 PO # Description/Account 001.000.67.518.21.45.00 10.4% Sales Tax 001.000.67.518.21.45.00 DEV SVCS COPIER LEASE Dev Svcs Copier Lease (SN 3Ap0147 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 Total NEW PUMP FOR LIFT STATION 1 (1 NEW PUMP FOR LIFT STATION 1 (1 423.000.75.594.35.64.00 10.4% Sales Tax 423.000.75.594.35.64.00 Total APC SMARTUPS RT 3000VA 1-5-30 F APC SMARTUPS RT 3000VA 1-5-30 F 512.000.31.518.88.35.00 10.4% Sales Tax 512.000.31.518.88.35.00 APC SMARTUPS RT 3000VA 1-5-30 APC SMARTUPS RT 3000VA 1-5-30 K 512.000.31.518.88.35.00 10.4% Sales Tax 512.000.31.518.88.35.00 Total LY310530 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 7.2.a Page: 4 a� L 3 c �a Amoun N 0 a (D 253.4.E 'D U m 26.3E 13 217.4, 4) U 22.6, 4 519.9( c c �a 57,765.0( o 6,007.5( a 63,772.5E U 0 2,541.0E 0 264.2, Q a Q 2,541.0E 00 264.2 , 5,610.6l N E 82.81 c aD E 8.6, �a Q Page: 4 Packet Pg. 53 vchlist 11/18/2021 12:21:08PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 250082 11/18/2021 003510 003510 CENTRAL WELDING SUPPLY (Continued) 250083 11/18/2021 019215 CITY OF LYNNWOOD 17454 250084 11/18/2021 035160 CITY OF SEATTLE 250085 11/18/2021 073737 CITYOFSEATTLE 9056920000 SU1006846 250086 11/18/2021 078329 COMPENSATION CONNECTIONS LLC 1884 250087 11/18/2021 068815 CORRECT EQUIPMENT 250088 11/18/2021 076577 CWT LLC 45369 35768 Description/Account Total WWTP: 10/2021 M/O+SEWER 10/2021 M/O & SEWER 423.000.75.535.80.47.20 Total WWTP: 9/9-11/8/21 FLOWMETER 8, FLOW METER #879026 @ 2203 N 423.000.76.535.80.47.62 Total ENG UTILITIES GPS SUBSCRIPTIOI ENG UTILITIES GPS SUBSCRIPTIOI 421.000.74.534.80.49.20 ENG UTILITIES GPS SUBSCRIPTIOI 422.000.72.531.90.49.20 ENG UTILITIES GPS SUBSCRIPTIOI 423.000.75.535.80.49.20 Total COMPENSATION STUDY CONSULT CONSULTING 001.000.22.518.10.41.00 Total SEWER - PARTS/ WET -WELL & HO! SEWER - PARTS/ WET -WELL & HO; 423.000.75.535.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 Total CARLOCK, LYNCH CESCLTRAININ, CARLOCK, LYNCH CESCLTRAININ, 001.000.67.518.21.49.00 7.2.a Page: 5 a� L 3 c �a Amoun N 0 91.4< 0 U d L_ 42,307.0( 42,307.0( m 24.0( m 24.0( a0i c �a 633.3' o �a 633.3< E 633.3, 1,900.0( o �a 0 11,715.0( Q 11,715.0( Q N 00 2,669.6E 277.6z 2,947.3( c aD E 760.0( U Q Page: 5 Packet Pg. 54 vchlist 11/18/2021 12:21:08PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 250088 11/18/2021 076577 076577 CWT LLC (Continued) 250089 11/18/2021 078494 ECONORTHWEST 24664 250090 11/18/2021 068292 EDGEANALYTICAL 21-38837 250091 11/18/2021 076610 EDMONDS HERO HARDWARE 2563 2649 2674 250092 11/18/2021 008705 EDMONDS WATER DIVISION 5-00080 5-10351 PO # Description/Account Total DEV SVCS PROF SVCS Comprehensive Gap Analysis- 001.000.62.524.10.41.00 Total WATER QUALITY - WATER SAMPLE WATER QUALITY - WATER SAMPLE 421.000.74.534.80.41.00 Total WATER - SUPPLIES/ ROPE WATER - SUPPLIES/ ROPE 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 FLEET - SHOP SUPPLIES/ EXT COF FLEET - SHOP SUPPLIES/ EXT COF 511.000.77.548.68.49.00 10.4% Sales Tax 511.000.77.548.68.49.00 PM: REFLECTIVE TAPE, NUTS, BOL PM: REFLECTIVE TAPE, NUTS, BOL 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total IRRIGATION AT HWY 99/CITY LINE IRRIGATION AT HWY 99/CITY LINE 001.000.64.576.80.47.00 INTERURBAN TRAIL INTERURBAN TRAIL 001.000.64.576.80.47.00 Total 7.2.a Page: 6 Page: 6 Packet Pg. 55 vchlist 11/18/2021 12:21:08PM Bank code : usbank Voucher 250093 250094 250095 250096 Date Vendor 11/18/2021 008812 ELECTRONIC BUSINESS MACHINES 11/18/2021 009350 EVERETT DAILY HERALD 11/18/2021 009410 EVERETT STEEL INC Voucher List City of Edmonds Invoice AR199463 AR205238 AR205875 EDH940279 344746 11/18/2021 062193 FIELD INSTRUMENTS & CONTROLS 178800 PO # Description/Account FAC - MK5975 - SULLIVAN PRINTEF FAC - MK5975 - SULLIVAN PRINTEF 001.000.66.518.30.45.00 10.4% Sales Tax 001.000.66.518.30.45.00 ENG PRINTER OCTOBER 2021 ENG PRINTER OCTOBER 2021 001.000.67.518.21.45.00 10.4% Sales Tax 001.000.67.518.21.45.00 BW METER OVERAGE 10/16 - 11/15 bw meter overage 10/16 - 11/15/21 001.000.22.518.10.45.00 clr meter overage 10/16 - 11/15/21 001.000.22.518.10.45.00 10.4% Sales Tax 001.000.22.518.10.45.00 Total E21GA INVITATION TO BID E21GA INVITATION TO BID 423.000.75.594.35.41.00 Total UNIT 282 - PARTS/ ALUM ANGLE UNIT 282 - PARTS/ ALUM ANGLE 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total WWTP: PO 677 CONNECTORS PO 677 CONNECTORS 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 7.2.a Page: 7 a� L 3 c �a Amoun N 0 a m 86.6E u L 9.0- N m z 121.6, u 12.6E c a� c 3.0( 0 25.3( >+ �a a 2.9, E 261.1 , .� 0 Ta 140.0( o LM 140.0( a Q N 39.7( 00 4.1' N 43.8: E 2 U c 74.1( E t U 9.3( 2 Q Page: 7 Packet Pg. 56 vchlist 11/18/2021 12:21:08PM Voucher List City of Edmonds 7.2.a Page: 8 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 250096 11/18/2021 062193 FIELD INSTRUMENTS & CONTROLS (Continued) 10.4% Sales Tax 423.000.76.535.80.48.00 8.6 1 Tota I : 92.0 , 250097 11/18/2021 065684 GREENMUN, AARON GREENMUN-AXON GREENMUN PER DIEM - AXON COI PER DIEM -PHOENIX, AZ -AXON COI 001.000.41.521.40.43.00 91.5( Total: 91.5( 250098 11/18/2021 073345 GREENWOOD HEATING & A/C BLD2021-1388 PERMIT FEE REFUND BLD2021-1388- 001.000.257.620 64.0( Total : 64.0( 250099 11/18/2021 065764 HASNER, THOMAS W 58 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 2,500.0( Total : 2,500.0( 250100 11/18/2021 013140 HENDERSON, BRIAN 56 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 78.0( Total : 78.0( 250101 11/18/2021 062383 HEPBURN SUPERIOR IN124308 CEMETERY: VASES CEMETERY: VASES 130.000.64.536.20.34.00 168.6" Total : 168.61 250102 11/18/2021 013500 HINGSON, ROBERT 60 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 20.5, REIMBURSEMENT 009.000.39.517.20.29.00 3,363.0( Total : 3.383.5, Page: 8 Packet Pg. 57 vchlist 11 /18/2021 12:21:08PM Bank code : usbank Voucher Date Vendor 250103 11/18/2021 067862 HOME DEPOT CREDIT SERVICES Voucher List City of Edmonds Invoice PO # Description/Account 10841 STREET DEPT - CONCRETE SUPPL STREET DEPT - CONCRETE SUPPL 125.000.68.542.61.31.00 10.3% Sales Tax 125.000.68.542.61.31.00 1628879 TRAFFIC - DRILL BITS FOR CAMER TRAFFIC - DRILL BITS FOR CAMER 111.000.68.542.64.31.00 10.3% Sales Tax 111.000.68.542.64.31.00 2274432 CITY HALL - PARTS (RETURNED) CITY HALL - PARTS (RETURNED) 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 251253 STREET DEPT - CONCRETE SUPPL STREET DEPT - CONCRETE SUPPL 125.000.68.542.61.31.00 10.3% Sales Tax 125.000.68.542.61.31.00 251254 STREET DEPT - CONCRETE SUPPL STREET DEPT - CONCRETE SUPPL 125.000.68.542.61.31.00 10.3% Sales Tax 125.000.68.542.61.31.00 25493 LIBRARY - SUPPLIES LIBRARY - SUPPLIES 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 2626708 CITY HALL - SUPPLIES (RETURNEE CITY HALL - SUPPLIES (RETURNEE 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 7.2.a Page: 9 a� L 3 c �a Amoun N 0 a m 218.9E u L 22.5', 13 N m z 24.0, u 2.41 c d c -49.9, 0 `>, M a E -89.9 -, .� w -9.21 0 �a 0 L 99.0E a Q 10.2( N 00 176.7� 18.2' •M c 49.9, t 5.1', UM Q Page: 9 Packet Pg. 58 vchlist 11 /18/2021 12:21:08PM Bank code : usbank Voucher Date Vendor 250103 11/18/2021 067862 HOME DEPOT CREDIT SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 3012804 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 3082926 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 10.3% Sales Tax 421.000.74.534.80.31.00 4011571 CEMETARY - PARTS CEMETARY - PARTS 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 5010306 WADE JAMES THEATER - PARTS/ E WADE JAMES THEATER - PARTS/ E 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 5012534 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 5070524 F.A.C. - SUPPLIES F.A.C. - SUPPLIES 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 5071435 CITY HALL - PARTS/ OUTLETS CITY HALL - PARTS/ OUTLETS 001.000.66.518.30.31.00 10.3% Sales Tax 7.2.a Page: 10 a� L 3 c �a Amoun N 0 a m r U d 36.2E 3.7< Y m 117.3" m c 12.0E M c �a 18.4E o L 1.9( a E 51.9( u 4- 0 5.3E > 0 L Q a 101.8E Q 10.4E 00 30.5z 2 3.1E U c aD 22.4E E U �a Q Page: 10 Packet Pg. 59 vchlist 11 /18/2021 12:21:08PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 250103 11/18/2021 067862 HOME DEPOT CREDIT SERVICES (Continued) 5071441 5613799 5613868 5613870 6071370 1f[c3[i7� 7010057 PO # Description/Account 001.000.66.518.30.31.00 SEWER - SUPPLIES SEWER - SUPPLIES 423.000.75.535.80.31.00 10.3% Sales Tax 423.000.75.535.80.31.00 SEWER - LIFT STATION 2 SUPPLIE: SEWER - LIFT STATION 2 SUPPLIE: 423.000.75.535.80.31.00 10.3% Sales Tax 423.000.75.535.80.31.00 STREET DEPT - CONCRETE SUPPL STREET DEPT - CONCRETE SUPPL 125.000.68.542.61.31.00 10.3% Sales Tax 125.000.68.542.61.31.00 STREET DEPT - CONCRETE SUPPL STREET DEPT - CONCRETE SUPPL 125.000.68.542.61.31.00 10.3% Sales Tax 125.000.68.542.61.31.00 PUBLIC SAFETY - SUPLLIES PUBLIC SAFETY - SUPLLIES 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 PUBLIC WORKS - PARTS/ BREAKEI PUBLIC WORKS - PARTS/ BREAKEI 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 STREET DEPT - CONCRETE SUPPL STREET DEPT - CONCRETE SUPPL 125.000.68.542.61.31.00 7.2.a Page: 11 a� L 3 c �a Amoun N 0 a 0 2.3- 'D U m L 100.8 -, 13 N 10.3� v 25.71 a� 2.6E �a 0 107.9( `>, M a 11.1- E U 45 10.4E 0 0 1.0E o a a Q 160.2, N 00 16.5( 119.9( . R U 12.3E aD E z 376.5" um Q Page: 11 Packet Pg. 60 vchlist 11 /18/2021 12:21:08PM Voucher List City of Edmonds 7.2.a Page: 12 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 250103 11/18/2021 067862 HOME DEPOT CREDIT SERVICES (Continued) 0 m 10.3% Sales Tax 125.000.68.542.61.31.00 38.7f u 7024595 FAC MAINT - SHOP SUPPLIES L FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 368.3f 10.3% Sales Tax 001.000.66.518.30.31.00 37.9z v 7611090 SEWER - SUPPLIES/ LIGHTS SEWER - SUPPLIES/ LIGHTS c 423.000.75.535.80.31.00 9.4E 10.3% Sales Tax 423.000.75.535.80.31.00 0.9E 8020219 F.A.C. - PARTS/ WASHERS 0 F.A.C. - PARTS/ WASHERS 001.000.66.518.30.31.00 7.6E a 10.3% Sales Tax E 001.000.66.518.30.31.00 0.7� 1i 9011083 LIBRARY - MEN'S RESTROOM PAR - LIBRARY - MEN'S RESTROOM PAR- 0 001.000.66.518.30.31.00 24.2E > 10.3% Sales Tax o 001.000.66.518.30.31.00 2.5( a 9020112 LIBRARY - SUPPLIES Q LIBRARY - SUPPLIES 001.000.66.518.30.31.00 58.8( 10.3% Sales Tax 00 001.000.66.518.30.31.00 6.0E 9511348 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 55.9, U 10.3% Sales Tax +: 001.000.66.518.30.31.00 c 5.7E 9620049 LIBRARY - PARTS/ PLAZA DECK E E LIBRARY - PARTS/ PLAZA DECK U �a Q Page: 12 Packet Pg. 61 vchlist 11/18/2021 12:21:08PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 250103 11/18/2021 067862 HOME DEPOT CREDIT SERVICES (Continued) 250104 11/18/2021 073548 INDOFF INCORPORATED 3516928 3518017 250105 11/18/2021 014940 INTERSTATE BATTERY SYSTEMS 300-10093721 250106 11/18/2021 076917 JACOBS ENGINEERING GROUP INC W3Y0200007 250107 11/18/2021 072101 KCR MEDIA GROUP INC 250108 11/18/2021 067568 KPG INC 12243 10-0821 PO # Description/Account 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 Total COPY PAPER Copy paper - 6 cs 001.000.31.514.23.31.00 10.4% Sales Tax 001.000.31.514.23.31.00 LYNCH- SIT STAND DESK LYNCH- SIT STAND DESK 001.000.67.518.21.49.00 10.4% Sales Tax 001.000.67.518.21.49.00 Total FLEET - PARTS/ LIGHTS, BRAKE CL FLEET - PARTS/ LIGHTS, BRAKE CL 511.000.77.548.68.31.20 10.4% Sales Tax 511.000.77.548.68.31.20 Total WWTP: THRU 10/29/21 THRU 10/29/21 423.000.76.535.80.41.00 Total E20CE TRANSLATION SERVICES E20CE TRANSLATION SERVICES 112.000.68.595.33.41.00 Total EBCA SERVICES THRU 10/25/21 7.2.a Page: 13 Page: 13 Packet Pg. 62 vchlist 11/18/2021 12:21:08PM Bank code : usbank Voucher Date Vendor 250108 11/18/2021 067568 KPG INC 250109 11/18/2021 075016 LEMAY MOBILE SHREDDING Voucher List City of Edmonds Invoice PO # Description/Account (Continued) EBCA SERVICES THRU 10/25/21 112.000.68.595.33.41.00 Total 4722160 SHREDDING SERVICES shredding services 001.000.25.514.30.41.00 shredding services 001.000.31.514.23.41.00 4722285 INV 4722285 - ACCT 2185-952778-8 SHRED 3 - 65 GAL BINS 001.000.41.521.10.41.00 Tota I : 250110 11/18/2021 074263 LYNNWOOD WINSUPPLY CO 048259 01 250111 11/18/2021 077253 MAYES TESTING ENGINEERS INC TF93812 250112 11/18/2021 068489 MCLOUGHLIN & EARDLEY GROUP INC 0259279 PM: IRRIGATION SUPPLIES PM: IRRIGATION SUPPLIES 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total EOMA SERVICES THRU 10/30/21 EOMA SERVICES THRU 10/30/21 332.100.64.594.76.41.00 EOMA SERVICES THRU 10/30/21 125.000.68.595.61.41.00 Total E191 PO - POWER PORT & BUCKET E191 PO - POWER PORT & BUCKET 511.100.77.594.48.64.00 Freight 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 7.2.a Page: 14 aD L 3 c �a Amoun y 0 a m 13,928.5£ u 13,928.51 N m 7.0f 7.0f aD M 12.0< 26.1: o 0 �a a 2,458.0( •� 255.6< c 2,713.6: 0 a a 527.41 Q N 51.5< 00 579.0( E 253.9� c 29.9z E t 29.5z Q Page: 14 Packet Pg. 63 vchlist 11/18/2021 12:21:08PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 250112 11/18/2021 068489 068489 MCLOUGHLIN & EARDLEY GROUP I (Continued) 250113 11/18/2021 021983 MOTOR TRUCKS INC 110352627 250114 11/18/2021 024302 NELSON PETROLEUM 250115 11/18/2021 075872 NELSON, DENISE 250116 11/18/2021 063750 ORCA PACIFIC INC 1103P2278 1103P2299 Description/Account UNIT 11 CORE RETURN UNIT 11 CORE RETURN 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 UNIT 11 -PARTS UNIT 11 -PARTS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 UNIT 11 CORE RETURN UNIT 11 CORE RETURN 511.000.77.548.68.31.10 9.8% Sales Tax 511.000.77.548.68.31.10 Total Total : 0779778-IN FLEET - FILTERS FLEET - FILTERS 511.000.77.548.68.34.40 10.4% Sales Tax 511.000.77.548.68.34.40 Total DNelson 11/21 EXPENDITURE REIMB Expense reimb 11/7/21-11/9/21- 001.000.62.524.20.43.00 Total 052810 YOST POOL SUPPLIES YOST POOL SUPPLIES: CHEMICAL 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 7.2.a Page: 15 a� L 3 c �a Amoun y 0 313.41 0 U d L_ -387.6E N -40.3, 1,253.7E c d 130.4( c �a 0 -450.0� �a a -44.1' E 461.9 j v 0 Ta 26.6E o L a 2.7, Q 29.4° " N 00 488.0( 488.0E E 2 U c 877.0( t 91.2' L Q Page: 15 Packet Pg. 64 vchlist 11/18/2021 12:21:08PM Bank code : usbank Voucher Date Vendor 250116 11/18/2021 063750 063750 ORCA PACIFIC INC 250117 11/18/2021 065051 PARAMETRIX INC 250118 11/18/2021 028860 PLATT ELECTRIC SUPPLY 250119 11/18/2021 073231 POLYDYNE INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Total 30934 WWTP: THRU 10/30721 DESIGN SE THRU 10/30/21 DESIGN SERVICES 423.100.76.594.39.41.00 30935 WWTP: THRU 10/30/21 CONSTRUC THRU 10/30/ 21 CONSTRUCTION SI 423.100.76.594.39.41.00 Total 2E72910 PUBLIC WORKS - PARTS PUBLIC WORKS - PARTS 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 2E74313 PUBLIC WORKS - PARTS PUBLIC WORKS - PARTS 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 2E89832 PUBLIC WORKS - PARTS PUBLIC WORKS - PARTS 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 Total ; 1592300 WWTP: PO 475 POLYMER (CLARIFI PO 475 POLYMER (CLARIFLOC) 423.000.76.535.80.31.51 10.4% Sales Tax 423.000.76.535.80.31.51 1592301 WWTP: PO 475 POLYMER (CLARIFI PO 475 POLYMER (CLARIFLOC) 423.000.76.535.80.31.51 10.4% Sales Tax 7.2.a Page: 16 aD L 3 c �a Amoun y 0 968.21 0 U d L 1,748.7E N m 9,973.7.E 11,722.5( m c d 0.1 0 �a a 51.9, . �a U 5.4E c Ta 0 58.91 a 0- Q 123.6( N 00 11,040.0( 1,148.1E c aD E 11,040.0( �a Q Page: 16 Packet Pg. 65 vchlist 11/18/2021 12:21:08PM Bank code : usbank Voucher Date Vendor 250119 11/18/2021 073231 POLYDYNE INC 250120 11/18/2021 029117 PORT OF EDMONDS 250121 11/18/2021 075769 QUADIENT LEASING USA INC 250122 11/18/2021 078733 QUIET THYME WELLNESS 250123 11/18/2021 061540 REPUBLIC SERVICES #197 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 423.000.76.535.80.31.51 Total 03870 PORT RIGHT-OF-WAY LEASE FOR PORT RIGHT-OF-WAY LEASE FOR 422.000.72.531.90.41.50 Total N9116541 UB Folding Machine Lease 6/1-8/31 UB Folding Machine Lease 8/30/2021 421.000.74.534.80.48.00 UB Folding Machine Lease 8/30/2021 423.000.75.535.80.48.00 UB Folding Machine Lease 8/30/2021 422.000.72.531.90.48.00 10.4% Sales Tax 421.000.74.534.80.48.00 10.4% Sales Tax 423.000.75.535.80.48.00 10.4% Sales Tax 422.000.72.531.90.48.00 Total 10046 YOGA 10046 YOGA INSTRUCTION 10046 YOGA INSTRUCTION 001.000.64.571.27.41.00 Total 3-0197-0800478 FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 3-0197-0800897 PUBLIC WORKS CIVIC 7110 210TH PUBLIC WORKS CIVIC 7110 210TH 001.000.65.518.20.47.00 PUBLIC WORKS CIVIC 7110 210TH 7.2.a Page: 17 a� L 3 c �a Amoun y 0 a aD 1,148.1E -0 24,376.3: m L_ N 4,011.5E y 4,011.5E m c 229.9E -a c �a 229.9E — 0 236.9z m CL 23.9, •� U 23.9, c 0 24.6z p 769.3f a Q N 194.8E 00 194.8f E 244.9E c 39.5� t U �a Q Page: 17 Packet Pg. 66 vchlist 11/18/2021 12:21:08PM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 250123 11/18/2021 061540 REPUBLIC SERVICES #197 (Continued) [c][i>, 1101rQi%III11RN 3-0197-0829729 PO # Description/Account 111.000.68.542.90.47.00 PUBLIC WORKS OMC 7110 210TH 421.000.74.534.80.47.00 PUBLIC WORKS OMC 7110 210TH 423.000.75.535.80.47.10 PUBLIC WORKS OMC 7110 210TH 511.000.77.548.68.47.00 PUBLIC WORKS OMC 7110 210TH 422.000.72.531.90.47.00 FIRE STATION #16 8429 196TH ST FIRE STATION #16 8429 196TH ST 001.000.66.518.30.47.00 CLUBHOUSE 6801 N MEADOWDAL CLUBHOUSE 6801 N MEADOWDAL 001.000.66.518.30.47.00 Total 250124 11/18/2021 078316 RULE STEELTANKS INC 0039577-IN WWTP: PO 532 CONTAINER PO 532 CONTAINER 423.000.76.535.80.35.00 Freight 423.000.76.535.80.35.00 Tota I : 250125 11/18/2021 076328 SCJ ALLIANCE 65244 E20CE SERVICES THRU 7/31/21 E20CE SERVICES THRU 7/31/21 112.000.68.595.33.41.00 E20CE SERVICES THRU 7/31/21 126.000.68.595.33.41.00 Tota I : 250126 11/18/2021 066964 SEATTLE AUTOMOTIVE DIST INC S3-6811875 UNIT 32 - PARTS/ BRAKE PADS UNIT 32 - PARTS/ BRAKE PADS 511.000.77.548.68.31.10 10.4% Sales Tax 7.2.a Page: 18 a� L 3 c �a Amoun N 0 a 0) 150.4.E 'D U m 150.4E 150.4E Y m 150.4E v 150.4.E c d c 265.1, 0 L 71.6E a 1,373.6, U 0 6,380.0( 0 L 900.0( a 7,280.0( Q N 00 81,911.7( 4,900.7( E 86,812.4( c aD E 93.1 � �a Q Page: 18 Packet Pg. 67 vchlist 11/18/2021 12:21:08PM Bank code : usbank Voucher Date Vendor 250126 11/18/2021 066964 SEATTLE AUTOMOTIVE DIST INC 250127 11/18/2021 066918 SEDOR, NORMAN 250128 11/18/2021 037801 SNO CO HUMAN SERVICE DEPT 250129 11/18/2021 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 511.000.77.548.68.31.10 S3-6812016 UNIT 32 - PARTS UNIT 32 - PARTS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total : 59 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.29.00 Total 1000571825 03-2021 LIQUOR BOARD PROFITS Quarterly Liquor Board Profits- 001.000.39.566.10.41.50 Quarterly Liquor Excise Taxes- 001.000.39.566.10.41.50 Tota I : 200650851 CITY PARK RESTROOMS CITY PARK RESTROOMS 001.000.64.576.80.47.00 200651644 PARK MAINTENANCE SHOP PARK MAINTENANCE SHOP 001.000.64.576.80.47.00 200723021 TRAFFIC LIGHT 961 PUGET DR / MI TRAFFIC LIGHT 961 PUGET DR / MI 111.000.68.542.64.47.00 201383270 CITY PARK GAZEBO CITY PARK GAZEBO 001.000.64.576.80.47.00 201431244 PEDEST CAUTION LIGHT 9301 PUC PEDEST CAUTION LIGHT 9301 PUC 111.000.68.542.64.47.00 7.2.a Page: 19 a� L 3 c �a Amoun y 0 a aD 9.6� 'D r U d L 391.7E N 40.7z 535.3f m c d 5,700.0( 5,700.0( 0 �a a 1,677.5z E 1,609.3( 3,286.8z c �a 0 a 17.2z Q N 388.9E 00 26.8E E 16.6( a� E t 16.0< Q Page: 19 Packet Pg. 68 vchlist 11/18/2021 12:21:08PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 250129 11/18/2021 037375 SNO CO PUD NO 1 (Continued) 201790003 202114484 202540647 205184385 220547574 221732084 250130 11/18/2021 006630 SNOHOMISH COUNTY 80286 250131 11/18/2021 037303 SO SNOHOMISH CO FIRE & RESCUE Dec-21 250132 11/18/2021 039775 STATE AUDITOR'S OFFICE PO # Description/Account ALDERWOOD INTERIE 6130 168TH ALDERWOOD INTERIE 6130 168TH 421.000.74.534.80.47.00 CITY PARK S RESTROOMS & SHEL CITY PARK S RESTROOMS & SHEL 001.000.64.576.80.47.00 SIERRA PARK IRRIGATION 8100 19, SIERRA PARK IRRIGATION 8100 19, 001.000.64.576.80.47.00 LIFT STATION #5 432 3RD AVE S / N LIFT STATION #5 432 3RD AVE S / N 423.000.75.535.80.47.10 TRAFFIC LIGHT SR104 @ 236TH S1 TRAFFIC LIGHT SR104 @ 236TH S1 111.000.68.542.63.47.00 VETERANS PLAZA METER 1000597 VETERANS PLAZA METER 1000597 001.000.64.576.80.47.00 Total PARKS MAINT 5005 DUMP FEES PARKS MAINT DUMP FEES 001.000.64.576.80.47.00 Total DEC-2021 FIRE SERVICES CONTR) Dec-2021 Fire Services Contract Pay 001.000.39.522.20.41.50 Total L144921 10-21 AUDIT FEES 10-2021 Audit Fees 001.000.39.514.20.41.50 10-2021 Audit Fees 111.000.68.543.30.41.50 7.2.a Page: 20 a� L 3 c �a Amoun N 0 a m U m 18.8E N 53.3( v 16.0' c a� 21.4, 0 L 74.2( a E 105.2' u 75417 0 0 0 L a 798.0( Q 798.0( v N 00 654,236.4, N 654,236.4: E U c 848.2,' E t 84.8< Q Page: 20 Packet Pg. 69 vchlist 11/18/2021 12:21:08PM Bank code : usbank Voucher Date Vendor 250132 11/18/2021 039775 STATE AUDITOR'S OFFICE 250133 11/18/2021 076825 STOURWATER PICTURES 250134 11/18/2021 078300 TERRY BALL POLYGRAPH LLC 250135 11/18/2021 041960 TOWN & COUNTRY FENCE INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 10-2021 Audit Fees 421.000.74.534.80.41.50 10-2021 Audit Fees 422.000.72.531.90.41.50 10-2021 Audit Fees 423.000.75.535.80.41.50 Total 092021 DIVERSITY COMMISSION FILM SEF DIVERSITY COMMISSION FILM SEF 001.000.61.557.20.41.00 Total 2021-171 61468 250136 11/18/2021 044960 UTILITIES UNDERGROUND LOC CTR 1100146 250137 11/18/2021 067865 VERIZON WIRELESS 9891816548 INV 2021-171 EDMONDS PD 3 PRE -EMPLOY EXAMS 11/9-11/10 001.000.41.521.10.41.00 Total PM: YOST PARK FENCE INSTALLAT PM: YOST PARK FENCE INSTALLAT 001.000.64.576.80.41.00 10.4% Sales Tax 001.000.64.576.80.41.00 Total UTILITIES UNDERGROUND LOCATI UTILITIES UNDERGROUND LOCATI 421.000.74.534.80.41.00 UTILITIES UNDERGROUND LOCATI 422.000.72.531.90.41.00 UTILITIES UNDERGROUND LOCATI 423.000.75.535.80.41.00 Total C/A 442201730-00001 7.2.a Page: 21 a� L 3 c �a Amoun N 0 a m 254.4E u L 254.4E N 254.4E 1,696.5( u m c a� 250.0( 250.0( 0 �a a 750.0( 750.0( •� 0 �a 1,805.0( o a 187.7� Q 1,99217 " N 00 117.4� E 117.4E 'M 121.0E 356.0i E t U �a Q Page: 21 Packet Pg. 70 vchlist 11/18/2021 12:21:08PM Voucher List City of Edmonds 7.2.a Page: 22 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 250137 11/18/2021 067865 VERIZON WIRELESS (Continued) iPad Cell Service Mayor's Office 001.000.21.513.10.42.00 35.0z Dayton St Stormwater Pump Station 422.000.72.531.90.42.00 24.4( Tota I : 59.4' 250138 11/18/2021 064649 VERMEER NW SALES INC S79939 WATER - PARTS WATER - PARTS 421.000.74.534.80.31.00 Freight 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 Total 250139 11/18/2021 075155 WALKER MACY LLC P3282.04-42 EOMA SERVICES THRU 10/25/21 EOMA SERVICES THRU 10/30/21 332.100.64.594.76.41.00 EOMA SERVICES THRU 10/30/21 125.000.68.595.61.41.00 Total 250140 11/18/2021 067195 WASHINGTON TREE EXPERTS I21-670 PM: TREE SERVICE: PINE RIDGE P, PM: TREE SERVICE: PINE RIDGE P 001.000.64.576.80.41.00 10.4% Sales Tax 001.000.64.576.80.41.00 Total 250141 11/18/2021 047960 WEAN, GREG 57 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 Total 250142 11/18/2021 073552 WELCO SALES LLC 8146 PLANNING - STAFF BUSINESS CAF Page: 22 Packet Pg. 71 7.2.a vchlist Voucher List Page: 23 11/18/2021 12:21:08PM City of Edmonds a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 250142 11/18/2021 073552 WELCO SALES LLC (Continued) 0 Planning Dept Business Cards- 001.000.62.558.60.49.00 95.5E u 10.4% Sales Tax L 001.000.62.558.60.49.00 9.9z Total: 105.5( m 250143 11/18/2021 069605 WEST COAST CODE CONSULTANTS 2021-EDM-OCT BUILDING -PROF SVCS v PLan Review (Oct 2021)- 001.000.62.524.20.41.00 175.0( Total : 175.0( 250144 11/18/2021 011900 ZIPLY FIBER 206-188-0247 TELEMETRY MASTER SUMMARY A, TELEMETRY MASTER SUMMARY A, — 421.000.74.534.80.42.00 273.1 z L, TELEMETRY MASTER SUMMARY A, a 423.000.75.535.80.42.00 273.1 z 253-011-1177 PUBLIC WORKS OMC RADIO LINE PUBLIC WORKS OMC RADIO LINE' U 001.000.65.518.20.42.00 6.4' c PUBLIC WORKS OMC RADIO LINE' Ii 111.000.68.542.90.42.00 24.4< p PUBLIC WORKS OMC RADIO LINE' a 421.000.74.534.80.42.00 24.4< Q PUBLIC WORKS OMC RADIO LINE 423.000.75.535.80.42.00 24.4< c� PUBLIC WORKS OMC RADIO LINE' 00 511.000.77.548.68.42.00 24.4' PUBLIC WORKS OMC RADIO LINE' N 422.000.72.531.90.42.00 24.4, E 425-745-4313 CLUBHOUSE ALARM LINES 6801 M fd CLUBHOUSE FIRE AND INTRUSION U 001.000.66.518.30.42.00 138.6E y 425-774-1031 LIFT STATION #8 VG SPECIAL ACCI E LIFT STATION #8 TWO VOICE GRAI 423.000.75.535.80.42.00 47.5( Q Page: 23 Packet Pg. 72 vchlist 11 /18/2021 12:21:08PM Bank code : usbank Voucher Date Vendor 250144 11/18/2021 011900 ZIPLY FIBER 76 Vouchers for bank code : usbank 76 Vouchers in this report Voucher List City of Edmonds Invoice (Continued) 425-775-1344 425-775-7865 425-776-1281 425-776-2742 PO # 7.2.a Page: 24 a� L 3 c �a Description/Account Amoun y 0 a 425-775-1344 RANGER STATION 0) -0 425-775-1344 RANGER STATION U 001.000.64.571.23.42.00 m 75.3( .L UTILITY BILLING RADIO LINE UTILITY BILLING RADIO LINE TO FI 421.000.74.534.80.42.00 71.6� SNO-ISLE LIBRARY ELEVATOR PH( SNO-ISLE LIBRARY ELEVATOR PH( 001.000.66.518.30.42.00 58.8, c LIFT STATION #7 VG SPECIAL ACC[ M LIFT STATION #7 V/G SPECIALACC c 423.000.75.535.80.42.00 26.4, sa Total: 1,093.2' o 0 Bank total : 1,898,540.91 a Total vouchers : 1,898,540.91 . �a U 4- 0 �a 0 L Q Q Q r N 00 N E 2 V C E t V Q Page: 24 Packet Pg. 73 7.2.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number STM 174th St. & 71 st Ave Storm Improvements c521 175th St. SW Slope Stabilization c560 E21 FB �STM STM 2018 Lorian Woods Study s018 SWR 2019 Sewerline Replacement Project c516 EBGA STM 2019 Storm Maintenance Projec c525 EBFC WTR 2019 Swedish Waterline Replacement c523 EBJA MENISTML. 2019 Traffic Calming i038 - STIR 2019 Traffic Signal Upgrades i045 E9AD TILITIES 2019 Utility Rate & GFC Update s020 E WTR 2019 Waterline Overlay i043 E9CB 111111LR 2019 Waterline Replacement c498 E7JA STIR 2020 Guardrail Installations i046 EOAA 2020 Overlay Program i042 - STIR 2020 Pedestrian Safety Program i049 EODB STIR 2020 Pedestrian Task Force s02 STIR 2020 Traffic Calming i048 EOAC u20 Traffic Signal Upgrades i047 STIR 2020 Waterline Overlay i053 EOCC STIR 2021 Guardrail Installations i057 E21 AB STIR 2021 Overlay Program 051 E21 CA I Pedestrian Task Force i062 E21 DB SWR 2021 Sewer Overlay Program i06O E21 CC F_ STM 2021 Stormwater Overlay Program 061 E21 CD STIR 2021 Traffic Calming i056 E21AA MMMU2021 Waterline Overlay Program i059 E21 CB STIR 2022 Overlay Program i063 E22CA NNNdi@L 2022 Sewerline Overlay Program i065 E22CC STIR 2022 Stormwater Overlay Program i066 E22CD UTILITIES 2022 Utility Rate and GFC Study s030 E22NB STIR 2022 Waterline Overlay Program i064 E22CB STIR 220th Adaptive i028 EBAB STIR 228th St. SW Corridor Improvements i005 E7AC 238th St. Island & Misc. Ramps i037 STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STIR 76th Ave Overlay (196th St. to OVD) i052 E20CB L STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STIR 76th Ave W at 212th St SW Intersection Improvements c368 E1 CA 84th Ave W Overlay from 220th to 212th 03 STIR 89th PI W Retaining Wall i025 E7CD STIR ADA Curb Ramp 03 STIR Admiral Way Pedestrian Crossing i040 E9DA Audible Pedestrian Signals i024 E7AB STM Ballinger Regional Facility Pre -Design s022 E9FA STIR Bikelink Project c474 ESDA STIR Citywide Bicycle Improvements Project i050 EODC SWR Citywide CIPP Sewer Rehab Phase I" c488 E6GB STIR Citywide Pedestrian Crossing Enhancements i026 E7DC STIR ywide Protected/Permissive Traffic Signal Conversion 015 E6AB PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB STM Dayton Street Stormwater Pump Station c455 E4FE Revised 11/17/2021 Packet Pg. 74 7.2.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB Edmonds Marsh Water Quality Project c564 STR Edmonds Street Waterfront Connector c478 ESDB WTR Elm St. Waterline Replacement c561 E21JB STR Elm Way Walkway from 8th Ave to 9th Ave i058 E21 DA WTR Five Corners Reservoir Re -coating c473 ESKA PM Fourth Avenue Cultural Corridor c282 EBMA STR Hwy 99 Gateway Revitalization STR Hwy 99 Revitalization Stage 3 (224th-238th) i067 E22CE evitalization Stage 4 (224th-220th) i068 E22CF STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study sol l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC STR Wnor Sidewalk Progr1axorw i017 E6DD STM NPDES (Students Saving Salmon) m013 E7FG _ Official Street Map & Sidewalk Plan Update s025 EONA STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Flow Reduction Improvements c552 E20FC STM Perrinville Creek Recovery Study s028 E21 FC Phase 10 Sewerline Rep Facement Project c566 E22GA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WTR Phase 12 Annual Water Utility Replacement Project c558 E21JA WTR Phase 13 Waterline Replacement Project c565 E22JA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM Phase 3 Storm Utility Replacement Project c563 E21 FD STM Phase 4 Storm Utility Replacement Project 1 c567 E22FA SWR Phase 8 Annual Sewer Replacement Project c548 EOGA phase 9 Annual Sewer Replacement Project FAC PW Concrete Regrade & Drainage South c502 E9MA SWR Sanitary Sewer and Stormwater Pipe Rating Services c562 E21GB STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA STR SR 104 Adaptive Systems (136th-226t i069 E22CG STR SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) i055 E20CE UTILITIES Standard Details Updates solo ESNA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning Sys te c470 ESAA UTILITIES Utility Funds reserve Policies Study s029 E22NA Walnut St. Walkway (3rd-4 i044 PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 ESHA WTR Yost & Seaview Reservoir Asses s026 EOJB WTR Yost & Seaview Reservoir Repairs and Upgrades m160 E22JB PRK Yost Park Infiltration Facili c556 E21 FA Revised 11/17/2021 Packet Pg. 75 7.2.b PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number Project Title STIR i046 2020 Guardrail Installations STIR EOAB i047 2020 Traffic Signal Upgrades STIR i048 2020 Traffic Calming STIR EOCA i042 2020 Overlay Program STR i053 2020 Waterline Overlay STIR EODA s024 2020 Pedestrian Task Force STIR EODB 1049 2020 Pedestrian Safety Program STIR EODC i050 Citywide Bicycle Improvements Project STM Seaview Park Infiltration Facility Phase STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA 8 Phase 8 Annual Sewer Replacement Projec WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project EOJB s026 Yost & Seaview Reservoir Assessmen PRK EOMA c551 Civic Center Playfield (Construction) Civic Center Playfield (Desig GF EONA s025 Official Street Map & Sidewalk Plan Update - STIR E1CA 76th Ave W at 212th St SW Intersection Improvements STIR E1DA c354 Sunset Walkway Improvements STIR E20CB 76th Ave Overlay (196th St. to OVD) STIR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) STM E20FC c552 Perrinville Creek Flow Reduction Improvements STIR E21 AA i056 2021 Traffic Calming STIR E21AB i057 2021 Guardrail Installations STIR E21 CA i051 2021 Overlay Program WTR E21 CB jm� 2021 Waterline Overlay Program SWR E21 CC i060 2021 Sewer Overlay Program STM E21CD INW1 2021 Stormwater Overlay Progra STIR E21 DA i058 Elm Way Walkway from 8th Ave to 9th Ave STIR E21 DB i062 2021 Pedestrian Task Force PRK E21 FA c556 Yost Park Infiltration Facility STM c560 175th St. SW Slope Stabilization I An. STM E21 FC s028 Perrinville Creek Recovery Study STM E21 FD c563 Phase 3 Storm Utility Replacement Project STM E21 FE c564 Edmonds Marsh Water Quality Project SWR E21� c559 Phase 9 Annual Sewer Replacement Projec SWR E21GB c562 Sanitary Sewer and Stormwater Pipe Rating Services E21JA JW c558 Phase 12 Annual Water Utility Replacement Project WTR E21JB c561 Elm St. Waterline Replacement STIR E22CA i063 2022 Overlay Program STIR E22CB i064 2022 Waterline Overlay Program ST4�22CJNENNIIL65 2022 Sewerline Overlay Program STIR E22CD i066 2022 Stormwater Overlay Program STIR E22CE Hwy 99 Revitalization Stage 3 (224th-238th) STIR E22CF i068 Hwy 99 Revitalization Stage 4 (224th-220th) STIR E22CG i069 SR-104 Adaptive Systems (136th-226th) STM E22FA c567 Phase 4 Storm Utility Replacement Project SWR J� J� Phase 10 Sewerline Replacement Project WTR E22JA c565 Phase 13 Waterline Replacement Project WTR E22JB IM160 Yost & Seaview Reservoir Repairs and Upgrades UTILITIES E22NA s029 Utility Funds reserve Policies Study 4R030 UTILITIES E22NB 2022 Utility Rate and GFC Study STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) Revised 11/17/2021 Packet Pg. 76 7.2.b PROJECT NUMBERS (By Engineering Number) Engineering Project Funding Number STM E4FC Protect Accountinq Number Project Title c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects STM � c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study WWTP E4H c446 Sewer Outfall Groundwater Monitoring FAC E4MB c443 Edmonds Fishing Pier Rehab STIR E5AAL c470 Trackside Warning System STIR E5DA c474 Bikelink Project Edmonds Street Waterfront Connector STM E5FD c479 Seaview, Park Infiltration Facility SWR E5GB s011 Lake Ballinger Trunk Sewer Study WWTP E51HA c481 WWTP Outfall Pipe Modifications WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR E51KA c473 Five Corners Reservoir Re -coating UTILITIES E5NA Standard Details Updat STIR E6AA s014 Hwy 99 Gateway Revitalization STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) Minor Sidewalk Program STM E6FD s017 Stormwater Comp Plan Update SWR E6GB 88 Citywide CIPP Sewer Rehab Phase III STIR E7AB i024 Audible Pedestrian Signals STIR E7AC i005 228th St. SW Corridor Improvements STIR E7CD i025 89th PI W Retaining Wall E7DC Citywide Pedestrian Crossing Enhancements STM E7FA m105 OVD Slope Repair & Stabilization nnnoriipr E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW An STM E7FG m013 NPDES (Students Saving Salmon) 1WE7JA c498 2019 Waterline Replacement PRK PRK PRK E71MA E71MA c544 m103 Waterfront Development & Restoration (Construction) Waterfront Development & Restoration (Design) Waterfront Development & Restoration (Pre - Design) STIR E8AB 8 220th Adaptive STIR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STIR F8CC 031 84th Ave W Overlay from 220th to 212th STIR E8DB i033 ADA Curb Ramps STIR E8DC 37 238th St. Island & Misc. Ramps STM E8FA s018 2018 Lorian Woods Study STM E8FB c521 174th St. & 71st Ave Storm Improvements STM E8FC c525 2019 Storm Maintenance Project SWR E8GA c516 2019 Sewerline Replacement Project WTR E8JA c523 2019 Swedish Waterline Replacement UTILITIES E8J13 s020 2019 Utility Rate & GFC Updat PM E8MA c282 Fourth Avenue Cultural Corridor STR,, E9AA JA i038 2019 Traffic Calming STIR E9AD i045 2019 Traffic Signal Upgrades WTR E9 i043 2019 Waterline Overla STIR E9DA i040 Admiral Way Pedestrian Crossing STIR E9DC A4 Walnut St. Walkway (3rd-4th STM E9FA s022 Ballinger Regional Facility Pre -Design PW Concrete Regrade & Drainage South Revised 11/17/2021 Packet Pg. 77 7.2.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title PM EBMA c282 Fourth Avenue Cultural Corridor STIR E1 DA c354 Sunset Walkway Improvements STIR E1 CA c368 76th Ave W at 212th St SW Intersection Improvements STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects FAC E4MB c443 Edmonds Fishing Pier Rehab WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STM E41FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study STIR ESAA c470 Trackside Warning System WTR ESKA c473 Five Corners Reservoir Re -coating STIR ESDA c474 Bikelink Project STIR ESDB c478 Edmonds Street Waterfront Connector STM ESFD c479 Seaview, Park Infiltration Facility WWTP ESHA c481 WWTP Outfall Pipe Modifications WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) SWR E6GB c488 Citywide CIPP Sewer Rehab Phase III STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW PRK E7MA c496 Waterfront Development & Restoration (Design) WTR E7JA c498 2019 Waterline Replacement FAC E9MA c502 PW Concrete Regrade & Drainage South SWR EBGA c516 2019 Sewerline Replacement Project STM EBFB c521 174th St. & 71st Ave Storm Improvements WTR EBJA c523 2019 Swedish Waterline Replacement STM EBFC c525 2019 Storm Maintenance Project PRK EOMA c536 Civic Center Playfield (Design) PRK E7MA c544 Waterfront Development & Restoration (Construction) STM EOFA c546 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) STM E20FC c552 Perrinville Creek Flow Reduction Improvements PRK E21 FA c556 Yost Park Infiltration Facility WTR E21JA c558 Phase 12 Annual Water Utility Replacement Project SWR E21 GA c559 Phase 9 Annual Sewer Replacement Project STM E21 FB c560 175th St. SW Slope Stabilization WTR E21JB c561 Elm St. Waterline Replacement SWR E21 GB c562 Sanitary Sewer and Stormwater Pipe Rating Services STM E21 FD c563 Phase 3 Storm Utility Replacement Project STM E21 FE c564 Edmonds Marsh Water Quality Project WTR E22JA c565 Phase 13 Waterline Replacement Project SWR E22GA c566 Phase 10 Sewerline Replacement Project STM E22FA c567 Phase 4 Storm Utility Replacement Project STIR E7AC i005 228th St. SW Corridor Improvements STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STIR E6DD i017 Minor Sidewalk Program STIR E7AB i024 Audible Pedestrian Signals STIR E7CD i025 89th PI W Retaining Wall STIR E7DC i026 Citywide Pedestrian Crossing Enhancements Revised 11/17/2021 Packet Pg. 78 7.2.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title STR EBAB i028 220th Adaptive STR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements STR EBCC i031 84th Ave W Overlay from 220th to 212th STIR EBDB i033 ADA Curb Ramps STR EBDC i037 238th St. Island & Misc. Ramps STR E9AA i038 2019 Traffic Calming STR E9DA i040 Admiral Way Pedestrian Crossing STR EOCA i042 2020 Overlay Program WTR E9CB i043 2019 Waterline Overlay STR E9DC i044 Walnut St. Walkway (3rd-4th) STR E9AD i045 2019 Traffic Signal Upgrades STR EOAA i046 2020 Guardrail Installations STR EOAB i047 2020 Traffic Signal Upgrades STR EOAC i048 2020 Traffic Calming STR EODB i049 2020 Pedestrian Safety Program STR EODC i050 Citywide Bicycle Improvements Project STR E21 CA 051 2021 Overlay Program STR E20CB i052 76th Ave Overlay (196th St. to OVD) STR EOCC i053 2020 Waterline Overlay STR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) STR E21AA i056 2021 Traffic Calming STR E21AB i057 2021 Guardrail Installations STR E21 DA io58 Elm Way Walkway from 8th Ave to 9th Ave WTR E21CB i059 2021 Waterline Overlay Program SW R E21 CC i060 2021 Sewer Overlay Program STM E21CD i061 2021 Stormwater Overlay Program STR E21DB i062 2021 Pedestrian Task Force STR E22CA i063 2022 Overlay Program STR E22CB i064 2022 Waterline Overlay Program STR E22CC i065 2022 Sewerline Overlay Program STR E22CD i066 2022 Stormwater Overlay Program STR E22CE i067 Hwy 99 Revitalization Stage 3 (224th-238th) STR E22CF i068 Hwy 99 Revitalization Stage 4 (224th-220th) STR E22CG i069 SR-104 Adaptive Systems (136th-226th) STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STM E7FA m105 OVD Slope Repair & Stabilization WTR E22JB m160 Yost & Seaview Reservoir Repairs and Upgrades UTILITIES ESNA solo Standard Details Updates SWR ESGB s0l l Lake Ballinger Trunk Sewer Study STR E6AA s014 Hwy 99 Gateway Revitalization STM E6FD s017 Stormwater Comp Plan Update STM EBFA s018 2018 Lorian Woods Study UTILITIES EBJB s020 2019 Utility Rate & GFC Update STM E9FA s022 Ballinger Regional Facility Pre -Design STR EODA s024 2020 Pedestrian Task Force GF EONA s025 Official Street Map & Sidewalk Plan Update WTR EOJB s026 Yost & Seaview Reservoir Assessment STM E21 FC s028 Perrinville Creek Recovery Study UTILITIES E22NA s029 Utility Funds reserve Policies Study UTILITIES E22NB s030 2022 Utility Rate and GFC Study Revised 11/17/2021 Packet Pg. 79 7.2.b PROJECT NUMBERS (By Funding) Project Engineerinq Accounting Project Funding Project Title Number Number FAC Edmonds Fishing Pier Rehab c443 E41MB FAC PW Concrete Regrade & Drainage South c502 E9MA GF Official Street Map & Sidewalk Plan Update s025 EONA PM Fourth Avenue Cultural Corridor c282 E8MA PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA PRK Yost Park Infiltration Facility c556 E21 FA STM 174th St. & 71 st Ave Storm Improvements c521 E8FB STM 175th St. SW Slope Stabilization c560 E21 FB STM Phase 4 Storm Utility Replacement Project c567 E22FA STM 2018 Lorian Woods Study s018 E8FA STM 2019 Storm Maintenance Project c525 E8FC STM 2021 Stormwater Overlay Program i061 E21 CD STM Ballinger Regional Facility Pre -Design s022 E9FA STM Phase 3 Storm Utility Replacement Project c563 E21 FD STM Dayton Street Stormwater Pump Station c455 E4FE STM Lake Ballinger Associated Projects c436 E4FD STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Flow Reduction Improvements c552 E20FC STM Perrinville Creek Recovery Study s028 E21 FC STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM Seaview Park Infiltration Facility c479 E5FD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STM Edmonds Marsh Water Quality Project c564 E21 FE STIR 2019 Traffic Calming i038 E9AA STIR 2019 Traffic Signal Upgrades i045 E9AD STIR 2020 Guardrail Installations i046 EOAA STIR 2020 Overlay Program i042 EOCA STIR 2020 Pedestrian Safety Program i049 EODB STIR 2020 Pedestrian Task Force s024 EODA STIR 2020 Traffic Calming i048 EOAC STIR 2020 Traffic Signal Upgrades i047 EOAB STIR 2021 Guardrail Installations iO57 E21AB STIR 2021 Overlay Program 051 E21 CA STIR 2021 Traffic Calming iO56 E21AA STIR 228th St. SW Corridor Improvements i005 E7AC STIR 238th St. Island & Misc. Ramps i037 E8DC STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STIR 76th Ave Overlay (196th St. to OVD) i052 E20CB STIR 76th Ave W & 220th St. SW Intersection Improvements i029 E8CA STIR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STIR 84th Ave W Overlay from 220th to 212th i031 E8CC STIR 89th PI W Retaining Wall i025 E7CD STIR Hwy 99 Revitalization Stage 3 (224th-238th) i067 E22CE Revised 11/17/2021 Packet Pg. 80 7.2.b PROJECT NUMBERS (By Funding) Project Engineerinq Accounting Project Funding Project Title Number Number STIR Hwy 99 Revitalization Stage 4 (224th-220th) i068 E22CF STIR SR-104 Adaptive Systems (136th-226th) i069 E22CG STIR ADA Curb Ramps i033 EBDB STIR Admiral Way Pedestrian Crossing i040 E9DA STIR Audible Pedestrian Signals i024 E7AB STIR Bikelink Project c474 ESDA STIR Citywide Bicycle Improvements Project i050 EODC STIR Citywide Pedestrian Crossing Enhancements i026 E7DC STIR Citywide Protected/Permissive Traffic Signal Conversion 015 E6AB STIR Edmonds Street Waterfront Connector c478 ESDB STIR Elm Way Walkway from 8th Ave to 9th Ave i058 E21DA STIR Hwy 99 Gateway Revitalization s014 E6AA STIR Minor Sidewalk Program 017 E6DD STIR SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) i055 E20CE STIR Sunset Walkway Improvements c354 E1DA STIR Trackside Warning System c470 ESAA STIR Walnut St. Walkway (3rd-4th) i044 E9DC STIR 2021 Pedestrian Task Force i061 E21 DB STIR 2022 Overlay Program i063 E22CA STIR 2022 Waterline Overlay Program i064 E22CB STIR 2022 Sewerline Overlay Program i065 E22CC STIR 2022 Stormwater Overlay Program i066 E22CD STIR 2020 Waterline Overlay i053 EOCC STIR 220th Adaptive i028 EBAB SWR 2019 Sewerline Replacement Project c516 EBGA SWR 2021 Sewer Overlay Program i060 E21CC SWR Citywide CIPP Sewer Rehab Phase III c488 E6GB SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Phase 8 Annual Sewer Replacement Project c548 EOGA SWR Phase 9 Annual Sewer Replacement Project c559 E21GA SWR Sanitary Sewer and Stormwater Pipe Rating Services c562 E21GB SWR Phase 10 Sewerline Replacement Project c566 E22GA UTILITIES 2019 Utility Rate & GFC Update s020 EBJB UTILITIES Standard Details Updates solo ESNA UTILITIES Utility Funds reserve Policies Study s029 E22NA UTILITIES 2022 Utility Rate and GFC Study s03O E22NB WTR 2019 Swedish Waterline Replacement c523 EBJA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR 2021 Waterline Overlay Program i059 E21CB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB WTR Elm St. Waterline Replacement c561 E21JB WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WTR Phase 12 Annual Water Utility Replacement Project c558 E21JA WTR Yost & Seaview Reservoir Assessment s026 EOJB WTR Phase 13 Waterline Replacement Project c565 E22JA WTR Yost & Seaview Reservoir Repairs and Upgrades m160 E22JB WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 11/17/2021 Packet Pg. 81 7.2.c Payroll Earnings Summary Report City of Edmonds Pay Period: 1,018 (11 /01 /2021 to 11 /15/2021) Hour Type Hour Class Description Hours Amount 112 ABSENT NO PAY NON HIRED 48.00 0.00 121 SICK SICK LEAVE 741.00 27,730.07 122 VACATION VACATION 773.75 31,487.97 123 HOLIDAY HOLIDAY HOURS 62.86 2,616.88 124 HOLIDAY FLOATER HOLIDAY 17.00 591.60 125 COMP HOURS COMPENSATORY TIME 154.50 5,906.89 130 COMP HOURS Holidav Compensation Used 9.00 340.00 131 MILITARY MILITARY LEAVE 20.00 1,130.62 135 SICK WASHINGTON STATE SICK LEY 12.00 237.72 141 BEREAVEMENT BEREAVEMENT 24.00 1,056.15 150 REGULAR HOURS Kelly Dav Used 48.00 2,207.06 155 COMP HOURS COMPTIME AUTO PAY 242.34 12,553.97 160 VACATION MANAGEMENT LEAVE 3.00 195.15 190 REGULAR HOURS REGULAR HOURS 15,739.25 666,743.48 194 SICK Emerciencv Sick Leave 81.50 3,524.87 196 REGULAR HOURS LIGHT DUTY 130.00 7,852.85 205 OVERTIME HOURS OVERTIME .5 0.50 9.09 210 OVERTIME HOURS OVERTIME -STRAIGHT 215.75 9,903.17 215 OVERTIME HOURS WATER WATCH STANDBY 48.00 2,558.29 216 MISCELLANEOUS STANDBY TREATMENT PLANT 15.00 1,359.76 220 OVERTIME HOURS OVERTIME 1.5 383.00 28,442.76 225 OVERTIME HOURS OVERTIME -DOUBLE 38.75 2,845.67 405 ACTING PAY OUT OF CLASS - POLICE 0.00 546.40 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 349.01 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 1,010.71 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 130.00 602 COMP HOURS ACCRUED COMP 1.0 25.00 0.00 603 COMP HOURS Holidav Comp 1.0 27.00 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 235.00 0.00 606 COMP HOURS ACCRUED COMP 2.0 13.00 0.00 903 MISCELLANEOUS CLOTHING ALLOWANCE 0.00 -37.50 acc MISCELLANEOUS ACCREDITATION PAY 0.00 82.04 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 172.94 11 /18/2021 Packet Pg. 82 7.2.c Payroll Earnings Summary Report City of Edmonds Pay Period: 1,018 (11 /01 /2021 to 11 /15/2021) Hour Type Hour Class Description Hours Amount boc MISCELLANEOUS BOC II Certification 0.00 96.39 colre MISCELLANEOUS Collision Reconstruction ist 0.00 90.46 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 180.92 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 496.76 ctr MISCELLANEOUS CTR INCENTIVES PROGRAM 0.00 1.00 deftat MISCELLANEOUS DEFENSE TATICS INSTRUCTOI 0.00 163.96 det MISCELLANEOUS DETECTIVE PAY 0.00 123.92 det4 MISCELLANEOUS Detective 4% 0.00 850.86 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 773.36 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 585.90 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 6,386.19 firear MISCELLANEOUS FIREARMS INSTRUCTOR 0.00 447.84 fmis SICK FAMILY MEDICAL/SICK 16.50 702.84 fmlv VACATION Familv Medical Leave Vacation 71.50 3,045.66 hol HOLIDAY HOLIDAY 1,304.10 53,100.43 k9 MISCELLANEOUS K-9 PAY 0.00 266.41 less MISCELLANEOUS LESS LETHAL INSTRUCTOR 0.00 86.54 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 1,041.10 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 599.74 Ig12 LONGEVITY Lonqevitv 9% 0.00 4,595.08 Ig13 LONGEVITY Lonqevitv 7% 0.00 633.16 Ig14 LONGEVITY Lonqevitv 5% 0.00 888.02 Iq2 LONGEVITY PAY LONGEVITY PAY 4% 0.00 251.44 I0 LONGEVITY Lonqevitv 1 % 0.00 354.01 Iq5 LONGEVITY Lonqevitv 3% 0.00 1,268.93 Iq6 LONGEVITY Lonqevitv .5% 0.00 325.07 Iq7 LONGEVITY Lonqevitv 1.5% 0.00 408.72 Iq8 LONGEVITY Lonqevitv 8% 0.00 477.80 mels SICK Medical Leave Sick 80.00 2,888.09 mtc MISCELLANEOUS MOTORCYCLE PAY 0.00 123.92 ooc MISCELLANEOUS OUT OF CLASS 0.00 186.00 nds MISCELLANEOUS Public Disclosure Specialist 0.00 116.54 pfmp ABSENT Paid Familv Medical Unpaid/Sup 229.87 0.00 11 /18/2021 Packet Pg. 83 7.2.c Payroll Earnings Summary Report City of Edmonds Pay Period: 1,018 (11 /01 /2021 to 11 /15/2021) Hour Type Hour Class Description Hours Amount r o a a� pfms SICK Paid FAMILY MEDICAL/SICK 28.27 1,170.12 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 2,577.09 L prof MISCELLANEOUS PROFESSIONAL STANDARDS 0.00 196.58 �a pto MISCELLANEOUS Traininq Officer 0.00 157.28 Y sdp MISCELLANEOUS SPECIAL DUTY PAY 0.00 301.49 sqt MISCELLANEOUS ADMINISTRATIVE SERGEANT 0.00 196.58 St REGULAR HOURS Serqeant Pav 0.00 147.44 traf MISCELLANEOUS TRAFFIC 0.00 123.92 a� vab VACATION VACATION ADD BACK 38.00 0.00 c 20,875.44 $897,975.18 c 0 Total Net Pay: $609,979.25 E O O L Q Q a 11 /18/2021 Packet Pg. 84 7.2.d Benefit Checks Summary Report City of Edmonds Pay Period: 1,018 - 11 /01 /2021 to 11 /15/2021 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 64884 11/19/2021 bpas BPAS 5,177.51 0.00 64885 11/19/2021 epoa2 EPOA-POLICE 5,904.00 0.00 64886 11/19/2021 epoa3 EPOA-POLICE SUPPORT 565.26 0.00 64887 11/19/2021 flex NAVIA BENEFIT SOLUTIONS 4,036.24 0.00 64888 11/19/2021 teams TEAMSTERS LOCAL763 4,774.00 0.00 64889 11/19/2021 icma VANTAGE TRANSFER AGENTS 304884 4,099.39 0.00 24,556.40 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 3281 11/19/2021 awc AWC 350,878.54 0.00 3287 11/19/2021 us US BANK 117,473.20 0.00 3288 11/19/2021 mebt WTRISC FBO #N3177B1 102,217.32 0.00 3290 11/19/2021 wadc WASHINGTON STATE TREASURER 25,281.98 0.00 3291 11/19/2021 pb NATIONWIDE RETIREMENT SOLUTION 6,055.69 0.00 3293 11/19/2021 oe OFFICE OF SUPPORT ENFORCEMENT 764.50 0.00 0.00 602,671.23 Grand Totals: 627,227.63 0.00 11 /18/2021 Packet Pg. 85 7.3 City Council Agenda Item Meeting Date: 11/23/2021 Acknowledge receipt of a Claim for Damages from John Torres Staff Lead: NA Department: Administrative Services Preparer: Marissa Cain Background/History N/A Staff Recommendation Acknowledge receipt of a Claim for Damages from John Torres Narrative John Torres 21940 Pacific Hwy Edmonds WA, 98026 ($2,939.57) Attachments: Claim for Damages - John Torres - for council Packet Pg. 86 INI WXI w ua. r CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date Claim Form Received by City Please take note that NIA) -rOAA6- , who currently resides at , mailing address home phone # work phone # N�/i and who resided at, at the time of the occurrence and whose date of birth is is claiming damages against a 0®ND-5 WA in the sum of $ a �� � . � arising out of the following circumstances listed below. _ m DATE OF OCCURRENCE: I U a �a TIME: • 33 PS LOCATION OF OCCURRENCE: P/1164IL HWY. ELMDND.S. f;JA L DESCRIPTION: '0 E 1. Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. 2 PLEASC 5CE A -, r A61460 1-617- A, , v U c 0 L 0 (attach an extra sheet for additional information, if needed) rn a� L 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. `0 Alfil 0 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance company? If so, please provide the name of the insurance company: Al 14 and the policy #: A Yes _ No * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY' * Form Revised 04/09/2021 Pa e 1 of 2 Packet Pg. 87 7.3.a This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad litem on behalf of the Claimant. I declare under penalty of p under the laws of the state of Washington that the foregoing is true and correct. tSignature of Claimant Date and place (residential address, city and county) Or Signature of Representative Date and place (residential address, city and county) Print Name of Representative Bar Number (if applicable) Please present the completed claim form to: City Clerk's Office City of Edmonds 121 51h Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. E 2 U Form Revised 04/09/2021 Page 2 of 2 Packet Pg. 88 7.3.a 11 /06/2021 JOHN TORRES To whom it may concern, I John Torres would like to file a claim against Edmonds, WA for an unmarked, dangerous pothole that caused damage to my tire and rim. I was heading North on SR 99 turning left at 220th ST. SW in Edmonds, WA when I hit an unmarked 18-inch-wide, 12-inch-deep pothole. There were no hazard cones or markers to reroute traffic away from this dangerous pothole. Hitting the pothole ruined by tire and rim (see pictures) which both need to be replaced. Also, according to BMW of Bellevue since the front tire and rim need to be replaced, I will need to replace the other 3 tires due to BMW safety guidelines (please see attached quote from BMW of Bellevue for parts cost estimate). I had remaining tire tread depth for an estimated 4-8K additional miles on all four tires but due to the damage on the front tire, I now need to replace them all or I would have uneven wear on the new tire. Cost also includes required mount and balance of $180 and alignment at $250. The total cost for the claim is $2,939.57. SINCERELY, JOHN TORRES E U Packet Pg. 89 7.4 City Council Agenda Item Meeting Date: 11/23/2021 Confirmation fo Diversity Commission Appointees Helm, Shibayama and White Staff Lead: Patrick Doherty Department: Community Services Preparer: Megan Luttrell Background/History The nine Edmonds Diversity Commission members were originally appointed on October 27, 2015 for staggered 1-, 2- and 3-year terms. As of 1/1/22 Positions 7, 8 and 9 become available for full terms that run until December 31, 2024. The position openings were advertised via local media, and previous applicants were also notified. Seven applications were received and reviewed. Six applicants were interviewed by the Commission at their regular meeting on November 3, 2021. Pursuant to ECC 10.65.020(B), new appointments to the Diversity Commission shall be made by the seated Commissioners, subject to confirmation by the City Council Staff Recommendation Confirm appointment of Elaine Helm to Position 7, Gracelynn Shibayama to Position 8, and Robert White to Position 9 of the Edmonds Diversity Commission for terms scheduled to expire 12/31/24. Narrative Of the new and previous applications received by the City for consideration to fill the open positions, six applicants were interviewed by the Diversity Commissioners. The Commission voted to appoint Elaine Helm, Gracelynn Shibayama, and Robert White for terms scheduled to expire 12/31/24, subject to City Council confirmation. City Council interviewed these appointees at the 11/23/21 Council meeting and forwarded confirmation to that meeting's Consent Agenda. Packet Pg. 90 8.1 City Council Agenda Item Meeting Date: 11/23/2021 Request to Extend Permitting of Streateries Staff Lead: Susan McLaughlin, Patrick Doherty Department: Development Services Preparer: Susan McLaughlin Background/History Ordinance #4209 permitting Streateries in the City right-of-way was adopted by the City Council on December 15, 2020. The ordinance has a sunset date of December 31, 2021. Staff Recommendation This item is for Council discussion; a public hearing is scheduled for December 7, 2021, in case Council wishes to reauthorize Streateries prior to their expiration. Narrative The Edmonds City Council adopted Ordinance #4209 permitting Streateries in the City right-of-way on December 15, 2020. The ordinance has a sunset date of December 31, 2021 and is included as Exhibit 2. COVID-19 has created significant impacts to people's health and well-being, which includes not only immediate physical health, but economic health. Washington's Governor has been proactive in trying to responsibly address coronavirus issues and some of his actions have included orders to close or partially close businesses where COVID-19 transmission has the most risk. In Edmonds, food and beverage services, such as restaurants, have been especially impacted by full and partial closures. COVID-related restrictions on restaurants and similar businesses have limited or prohibited indoor dining during much of the year the past two years. Even without a state order, many people that want to eat at a restaurant would still prefer to do so in an outdoor environment rather than inside an enclosed restaurant. In August 2020, the City first issued a special event permit to allow outdoor dining in designated vehicle parking spaces within the public right-of-way; this was extended until the end of 2020. To replace and extend this temporary measure, the Council enacted Ordinance 4209 in December of 2020 to establish a way to more uniformly allow streateries to occur within the public right-of-way (i.e. in on -street parking spaces). Note that streateries are distinct and different from long-established other outdoor dining opportunities on private commercial property or on sidewalks outside of ADA-required pedestrian traffic areas (the latter is known as Bistro Dining). The City recently received a letter from the Washington Hospitality Association asking the City of Edmonds to consider continuing its Streateries program through the summer of this coming year (2022). The letter cites a number of reasons for the request, including financial hardship, reluctance of some Packet Pg. 91 8.1 customers to return to indoor eating, worker and supply chain issues, and continued struggles in the restaurant and hospitality industry. The letter is included as Exhibit 1. In addition to Edmonds, a brief survey of other jurisdictions showed a number of other cities have streateries and are extending their programs. A sampling of jurisdictions doing this includes Kirkland, Bellevue, Bellingham, Everett, Tacoma, Spokane, and Seattle (where the City is even paying the permit fees for them). Staff recently also saw a short email Q&A exchange between a councilmember and a local restauranteur regarding streateries, which provides some additional information. 1) do the restaurants need this government intervention to survive and/or thrive? Consider past grants, restaurant usage rates- current and forecasted -with and without the streateries, takeout parking spots, etc) Restaurants definitely need these to provide a means of making up for lost time as the majority of restaurant in the country have not fully recovered from the last year and a half downturn. Currently restaurant are still seating outside because if hesitancy for inside dining. It will really help us get past this last hump of winter. Moving forward as long as more people keep getting vaccinated and the country recovers from supply chain and product pricing issues, it will help restaurants with one last recovery period into summer. 2) are the retailers less likely to survive or thrive as a result of this government intervention for the restaurants? Retails overall have had a fairly good year according to Edmonds tax income, given all the traffic restaurants are driving into town. Customers may not buy right away, but they may buy the next time they're in town. 3) are the restaurants who do not have the ability to have a Streatery less likely to survive or thrive as a result of the restaurants who do? (For example, Demand for their paid outdoor spaces less as a result of supply of quasi free outdoor spaces provided through streateries?) Restaurants have always been one of the toughest industries for survival regardless of a pandemic. It's up to the restaurant owner to create their own Niche, regardless of streateries. If your product is good, people will come. Quasi free is an incorrect term. We paid a small fee to enact this permit, and have spend thousands to provide a public service for safer dining. There are restaurants that have streateries, that have still been busy though the year based on the product they serve. 4) how does the value to the public of the ADDITIONAL outdoor dining (Streatery-provided; patios, decks and other outdoor dining included in restaurants' lease will exist for outdoor dining either way) compare to the negatives to the public of keeping it (less parking and less attractive downtown)? The goal is not to keep the streateries forever. That was never the intent of this program. We restaurants needed a period of time for outside dining to provide a safe dining atmosphere, vs a confined space. Our company like many others have spent extra money installing UV hvac sanitizing tech to keep up with the changing landscape. We just feel a 6mo extension will allow us to finish off the streateries program at a positive and remove them at a safer time. 5) if the above four questions are answered in such a way that extending the Streatery ordinance is warranted and chosen by council, go on to look at Streatery utilization rates (days of week used, hours of each day used) and consider adding minimum usage to the ordinance such that under-utilized streateries will be removed. Packet Pg. 92 8.1 We restaurants would not be opposed to paying a higher premium for using the streateries. Usage is more gray as it depends on business, which we all know the restaurant industry is still trying to survive. Edmonds is fortunate because we are benefiting from having plentiful outdoor dining spaces. Finally, we have also included an unsolicited letter from an Edmonds citizen expressing support for streateries. This is unlikely to be the only person feeling this way, as we have seen many streateries continuing to be filled as the pandemic continues. Attachments: Exhibit 1: WA Hospitality Assn Edmonds Streateries letter Exhibit 2: Streateries Ordinance 4209 Exhibit 3: Letter from an interested citizen Packet Pg. 93 8.1.a OWashington Hospitality Association Dear Mayor Nelson, November 5, 2021 The pandemic has had a devastating impact on small local restaurants and the entire hospitality community over the last 18 months. Indoor dining closures or significant capacity restrictions were required by the state and local governments for the majority of this period. One tool to support local restaurants was the expansion of outdoor dining through streateries. We are grateful Edmonds was one of the many jurisdictions which implemented a streateries program. These programs helped save local restaurants across the state and in Edmonds. It has come to our attention Edmonds may let its program expire. The pandemic has not ended nor have the challenges facing local restaurants. The continued availability of streateries is an important tool to support the survival of local restaurants and hospitality businesses. We respectfully ask Edmonds to continue its program through the summer. While capacity restrictions ended in June, this did not mean return to profitability for restaurants, which incurred considerable debt over the course of the pandemic. While the federal Paycheck Protection Program was beneficial to many, it did not alleviate all need. The Restaurant Revitalization Fund (RRF) had over $40 billion in unmet need nationally. Washington had 7,236 eateries submit applications for a total requested amount of more than $2 billion in relief. Unfortunately, only 3,247 (approx. 44%) of requests were approved for $921 million. Washington has one of the largest gaps between requested funds and funded applications. Worker shortages, supply chain issues, and concerns about variants continue to impact local restaurants and hospitality businesses. Nationally, 95% of restaurants have experienced supply delays or shortages of key foods. Beef prices are up 58% and eggs are up 39%. Menu prices have risen 4.7% in the past 12 months. Locally, we have seen restaurants reduce hours or days of operation due to lack or staff and remove menu items because of unavailability or cost. Restaurants are continuing to struggle and streateries remain an important tool in supporting restaurant survival as the pandemic and its impacts linger. Streateries also provide an important option to restaurant customers who remain concerned about indoor dining with the delta variant. Many jurisdictions, such as Seattle, have programs which extend into the spring currently and are in the process of extending beyond. We ask Edmonds to join these other jurisdictions and continue this important program. Please let us know if you have any additional questions or information we could provide. Sincerely, John Lane Director of Local Government Affairs Washington Hospitality Association Packet Pg. 94 8.1.b ORDINANCE NO.4209 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 18.70 ECDC, ENTITLED "STREET USE AND ENCROACHMENT PERMITS," TO ALLOW "STREATERIES" FOR DINING IN THE PUBLIC RIGHT-OF-WAY, DECLARING AN EMERGENCY NECESSITATING IMMEDIATE ADOPTION AND EFFECTIVENESS OF THIS ORDINANCE WHREAS, COVID-19 has created significant impacts to people's health and well-being, which includes not only immediate physical health, but economic health; and WHEREAS, Washington's Governor has been proactive in trying to responsibly address coronavirus issues and some of his actions have included orders to close or partially close businesses where COVID-19 transmission has the most risk; and WHEREAS, in Edmonds, food and beverage services, such as restaurants, have been especially impacted by full and partial closures; and WHEREAS, COVID-related restrictions on restaurants and similar businesses have limited or prohibited indoor dining during much of the year; and WHEREAS, even without a state order, many people that want to eat at a restaurant would prefer to do so in an outdoor environment, rather than indoors; and WHEREAS, in August 2020, the City issued a special event permit to allow outdoor dining in designated vehicle parking spaces within the public right-of-way until October 11, 2020, and said permit was extended until November 8, 2020, and then again, until December 31, 2020 or the effective date of a Council -adopted ordinance for streateries, whichever comes sooner; and WHEREAS, City staff has worked to develop amendments to the Edmonds Community Development Code that would allow outdoor dining in designated parking spaces in the public right-of-way (i.e., "streateries") through an individual permitting process and more specific standards; and 1 Packet Pg. 95 8.1.b WHEREAS, the concepts for amending the code to allow streateries were presented in a November 12, 2020 meeting of the City Council's Public Safety, Planning, and Personnel Committee and subsequently presented in a November 24, 2020 meeting of the City Council; and WHEREAS, the concepts for streateries have been incorporated into a set of amendments to Chapter 18.70 of the Edmonds Community Development Code; and WHEREAS, a sunset clause on the effectiveness of these provisions has been included in the code amendments because these provisions are not currently intended to be permanent, but rather, are primarily intended to mitigate the impacts of COVID-19; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 18.70 of the Edmonds Community Development Code, entitled "Street Use and Encroachment Permits," is hereby amended to read as set forth in Exhibit A, which is attached hereto and incorporated herein by this reference as if set forth in full (new text is shown in underline; deleted text is shown in strike through). Section 2. Emergency Declaration. The city council hereby declares that an emergency exists necessitating that this ordinance take effect immediately upon passage by a majority vote plus one of the whole membership of the council (RCW 35A.12.130), and that the same is not subject to a referendum. Without an immediate adoption of this interim zoning ordinance, streateries would need to continue to operate under a special event permit, but that permit was supposed to expire on December 31, 2020. Any uncertainty in the ability of the city's restaurants to continue offering streatery-dining could further jeopardize an already struggling restaurant industry. Therefore, this ordinance should be imposed as an emergency measure to protect the public health, safety and welfare by staving off restaurant failures and creating program so that Edmonds citizens will have safer places to dine for the remainder of the COVID-19 pandemic. Section 3. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. 2 Packet Pg. 96 Section 4. Effective Date. This ordinance shall take effect and be in full force and effect immediately upon passage, as set forth in Section 2, as long as it is approved by a majority plus one of the entire membership of the council, as required by RCW 35A.12.130. If it is not adopted by a majority plus one of the entire membership of the council, then the language declaring an emergency shall be disregarded, in which case, this ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: M OR MIKE NELSON ATTEST/AUTHENTICATED: C CLERK, SCOT ASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY 2t�� -NOW JEFF TARAD Y FILED WITH THE CITY CLERK: December 11, 2020 PASSED BY THE CITY COUNCIL: December 15, 2020 PUBLISHED: December 18, 2020 EFFECTIVE DATE: December 23, 2020 ORDINANCE NO. 4209 3 Packet Pg. 97 8.1.b SUMMARY OF ORDINANCE NO.4209 of the City of Edmonds, Washington On the 15th day of December, 2020, the City Council of the City of Edmonds, passed Ordinance No. 4209. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 18.70 ECDC, ENTITLED "STREET USE AND ENCROACHMENT PERMITS," TO ALLOW "STREATERIES" FOR DINING IN THE PUBLIC RIGHT-OF-WAY, DECLARING AN EMERGENCY NECESSITATING IMMEDIATE ADOPTION AND EFFECTIVENESS OF THIS ORDINANCE The full text of this Ordinance will be mailed upon request. DATED this 15th day of December, 2020. CI ERK, SCOTT PAS Y 0 Packet Pg. 98 8.1.b Exhibit A Chapter 18.70 STREET USE AND ENCROACHMENT PERMITS Sections: 18.70.000 Permits required. 18.70.010 Exemptions. 18.70.020 Applications. 18.70.030 Review. 18.70.040 Revocation. 18.70.050 Fees. 18.70.000 Permits required. No person shall use or encroach upon any public place without obtaining a permit from the development services director or city engineer. A. Encroachment Permit. An encroachment permit is required to encroach upon any portion of city public space, right-of-way or easement area with permanent structures. "To encroach" means to construct, erect or maintain in, over or under any public place, right-of-way, easement, roadway, parking strip and/or sidewalk, including the airspace above them, any structures permanent in nature, including but not limited to building extension, marquee, fence, retaining wall, artwork, or any other building or structure. B. Street Use Permit. A street use permit is required to use any portion of public space or city right-of-way for objects which are temporary in nature. 1. To "use" means to place or maintain in, over or under any public place, right-of-way, roadway, parking strip and/or sidewalk, including the air space above them, any temporary or movable object. 2. "Temporary in nature," in reference to street use permits, means not having or requiring permanent attachment to the ground, or involving structures which have no required permanent attachment to the ground. 3. "Temporary object" for the purposes of this chapter refers to all objects placed in the right-of-way that are temporary in nature including but not limited to chairs, tables, planters, sandwich boards, benches, stanchions, platforms, rope, and fencing. None of the above definitions shall be interpreted to prohibit the parking of a properly licensed vehicle within the parking strip adjacent to their property line of sight, and street plantings, except as otherwise provided in ECDC 18.70.030.C.6. 18.70.020 Applications. Applications for street use or encroachment permits shall contain, in addition to the information required under any other applicable city code, the following information: A. Street Use Permit. 1. Architectural design board approval, when applicable. 2. Complete application requirements for Edmonds arts commission, when applicable. 3. Certificate of insurance. 4. Complete street use or streatery permit application. 5 Packet Pg. 99 8.1.b B. Encroachment Permit. 1. Critical areas determination, when applicable. 2. Complete application requirements for Edmonds arts commission, when applicable. 3. Architectural design board approval, when applicable. 4. Partial site plan, to be recorded with Snohomish County, clearly showing proposed encroachment, private property lines, all existing structures and driveways, easements and/or public property (developed or undeveloped). 5. Legal description, including copies of all recorded easements on the property. 6. Elevation view or side view of the proposed encroachment. 7. Ownership. Evidence showing the applicant to be the agent record owner of the property immediately adjoining the public place or right-of-way. An application to place artwork in the public right-of-way will be exempt from this requirement. 8. Certificate of insurance. 9. Complete encroachment permit application. 10. Complete encroachment agreement, to be recorded with Snohomish County. C. Such other information as the city engineer or designee of the development services director shall require. D. The encroachment agreement shall require prompt removal of the encroachment by the applicant at his/her/its expense upon reasonable demand by the city engineer and be legally adequate for recording in the land records of Snohomish County and the chain of title of the applicant's property. Such encroachment agreements may be executed as acknowledged on behalf of the city by the city engineer and recorded by the city clerk following approval as to form by the city attorney. 18.70.030 Review. A. Architectural Design Board. Any application for a permit to construct, erect or maintain an awning, marquee, sign or any structure in a public place, except as otherwise allowed in ECDC 18.70.030.C, may be referred by the development services director or his/her designee to the architectural design board. If referred to the board, the board shall review the plans and specifications as they relate to Chapter 20.10 ECDC. Applications for mobile street vending units shall be reviewed in accordance with ECC 4.12.055 by the architectural design board. B. Edmonds Arts Commission. Applications for an encroachment permit or a street use permit to install art in the public right-of-way shall be subject to the review and recommendation of the Edmonds arts commission. No art shall be permitted in the public right-of-way except as expressly permitted herein. Artwork that is reviewed under an encroachment permit shall be exempt of the requirements of ECDC 18.70.020(B)(5), (6), (7) and (10). 1. The terms "art" or "artwork" as used in this section shall refer only to a work of visual art existing in a single copy or in multiple copies of 200 or fewer that are consecutively numbered by the author and bear the signature or other identifying mark of the author. 2. The terms "art" or artwork" do not include: 0 Packet Pg. 100 8.1.b a. Any poster, map, globe, chart, technical drawing, diagram, model, applied art, motion picture or other audiovisual work, book, magazine, newspaper, periodical, database, electronic information service, electronic publication, or similar publication; b. Any merchandising item or advertising, promotional, descriptive, covering, or packaging material or container; c. Architectural details such as masonry, ironwork, or other building fixtures or materials; d. Any portion or part of any item described in subsection (A), (B) or (C) of this section; e. Any work not subject to copyright protection under the Visual Artists Rights Act, as codified under federal copyright law, U.S.C. Title 17, as the same exists or is hereafter amended. 3. An encroachment permit or street use permit requires determination of public benefit. The Edmonds arts commission (EAC) is mandated in Chapter 10.20 ECC to advise the city on matters pertaining to art. When the proposed encroachment or street use is art, EAC will review and make written recommendations to the community services director and city engineer for use and consideration in permit issuance. (See subsection (C) of this section.) 4. The public right-of-way is a traditional forum for public expression. By this permit program the city acknowledges that it is approving uses in a limited public forum. Art, like other exercises of First Amendment rights, may be limited by reasonable time, place and manner restrictions. In this case, these criteria will be utilized to protect the safety of the public who use the right-of-way for pedestrian or vehicular traffic and to ensure that the city provides for accessibility for the disabled. No recommendation or denial shall be based upon the content or message expressed by an artist or in a work of art as long as there is no commercial content. Applicants are encouraged to coordinate their artwork with the design of the building and the historic and pedestrian -oriented character of the downtown area. 5. Specific submission requirements for EAC review include, but are not limited to: a. Site plan sketch showing locations of artwork; b. Minimum one -quarter -inch scale rendering of the art concept or art component, including at least one elevation showing the art in context or comparable photographs of actual artwork in context; c. Material/color samples; d. Model (optional); e. Written proposal: seven copies of a written proposal in eight and one-half by 11-inch format to include: i. A description and summary of a final design proposal for the artwork for the proposed project; ii. Detailed maintenance requirements; iii. Schedule for development, fabrication, and completion; iv. Artists' resume/background; v. Evidence of assumption of liability by applicant or designee. For proposal to be reviewed at next scheduled EAC meeting, a complete submission of all requirements must be received a minimum of 10 days prior to the date of the meeting. 7 Packet Pg. 101 8.1.b Additional requirements may be requested based on staff input or information sought by EAC members. 6. Review Criteria. Art in public places may be art standing alone, modifiers or definers of space, functional, or used to establish identity. The use of art as an integral part of the structure and function of building is encouraged, e.g., the interpretation of light fixtures, benches, hardware, doors, surface finishes, walkways, gates, and other features with the artwork or as a part of the artwork, although only some of these elements would occur in the public right-of-way. The criteria for review of encroachment or street use review artwork submissions are as follows: a. Constructability of proposed artwork. No artwork shall impair disabled accessibility and barrier -free design requirements. b. Artist's credentials and recognition. c. Durability and craftsmanship in fabrication and production quality. Quality of the work is a high priority. d. Due consideration shall be given to the structural and surface soundness of artworks and to their permanence, including ability to withstand age, theft, vandalism, weathering, and maintenance and possible related repair costs. Careful consideration shall be given to the materials used and the appropriateness of those materials for the conditions of the site. e. Coordination of the artwork with the design of the building and the historic and pedestrian - oriented character of the downtown area is encouraged. f. Maintenance/conservation plan. g. Relationship to other existing artwork in vicinity. h. No Commercial Content. Artwork shall not be used as signage (see definition of signage). C. Issuance by the Development Services Director or City Engineer. The development services director, city engineer or their respective designee may administratively, without hearing, approve a street use or encroachment permit if: 1. The proposed use shall not interfere with vehicular or pedestrian traffic, including but not limited to the following requirements: a. No portion of the public right-of-way designed and intended for vehicular traffic or parking shall be permanently occupied, except to the extent allowed under ECDC 18.70.30.C.6. b. Requirements of the State Building Code, including but not limited to all provisions relating to disabled accessibility and barrier -free design requirements shall be met; c. Any mobile vending units shall be properly licensed pursuant to Chapter 4.12 ECC; d. Permit application fees have been paid (see ECDC 18.70.050); e. A "clear zone" must be maintained on public sidewalks or walkways. A clear zone refers to an area seven feet in height and five feet in width providing a level, safe walking surface along the public sidewalk. Clear zone on sidewalks shall not include any curbing, planting strips or ramps. For tables and chairs placed in the public right-of-way, the clear zone can be reduced to four feet in width in front of obstacles (trees, street lights, sign posts, etc.); Packet Pg. 102 8.1.b f. All temporary objects shall be removed from the right-of-way on 24 hours' notice to accommodate public events. Temporary objects are subject to removal in the event of an emergency; and g. All temporary objects, excluding approved awnings, -ark wall signs, and permitted streateries, that project more than 36 inches into the right-of-way shall be removed each day at the close of business. 2. Exclusive Bistfa and Ou4 Sidewalk Dining. In an effort to enhance street life of the city and serve both an economic development purpose as well as enhance the livability of the city's urban core, exclusive bistre and et4deer sidewalk dining shall be allowed pursuant to ECDC 17.70.040. a. For purposes of this section the following terms are defined as: i. "Exclusive sidewalk dining" shall refer to a properly zoned and licensed food or beverage service establishment that uses the public right-of-way to serve only its customers at the exclusion of the general public. ii. "Barrier" shall refer to any temporary object or objects (e.g., stanchion, rope, feneing, planters, markers) used to establish an exclusive bistro and outdoor dining area. Barriers shall be approved by the city engineer. b. All conditions and requirements set forth in this chapter have been met and adequate compensation for the exclusive use of the public right-of-way and applicant fees pursuant to ECDC 18.70.050 have been paid. c. All barriers, with the exception of markers and marking, shall be removed each day from the right-of-way at the close of business. d. The design and use shall comply with all requirements of state law, city ordinance and city policy including but not limited to: i. Washington State Liquor and Cannabis Eenttel-Board (WSLCB) and Snohomish County health division (SCHD). When applicable, the business shall provide a written approval from the WSLCB and/or SCHD for use of public rights -of -way; ii. ECDC 17.70.040, Bistro and otud Exclusive sidewalk dining; and iii. All litter and nuisance regulations, including but not limited to RCW 70.93.060 and Chapter 6.40 ECC. 3. The design board has reviewed and approved any proposal which includes a request to construct, erect or maintain an awning, building, sign or any building or structure, except as otherwise allowed in ECDC 18.70.030.C; 4. The proposal will not unreasonably interfere with the rights of the public; and 5. The proposal (if for an encroachment permit) either benefits the public interest, safety or convenience (e.g., supports or protects the city street, reduces pedestrian hazards) or is an accessory structure such as a fence normally associated with residential use of the property and fully complies with the requirements of subsections (13)(1) through (3) of this section. 6. Streateries. Streatery means a type of parklet located within the public right of way, typically in a vehicle parking space, that has been designed to allow for food and beverage services. To provide rgreater opportunities for outdoor dining and beverage service. streateries may be permitted. subiect to the following requirements: 0 Packet Pg. 103 8.1.b a. A streatery may be permitted as a tvne of street use in the parking lane of anv public street on a block where retail or restaurant use is located. b. The business applying for the streatery is herein after referred to as the Permittee. c. Streateries must meet applicable city and state statutes, including for fire, electrical, and building safety, as well as for liquor service and other applicable agency requirements. d. Streateries must be operated in a manner that complies with orders from the state health department or governor related to coronavirus protection and with health district standards for food and beverage service or with this chapter, whichever is stricter. e. A complete street use permit application for a streatery shall be submitted to the city on a form provided by the development services department. City review of any streatery application will be completed in a timely manner and include opportunity for review by engineering, building, and fire staff. A street use permit for the streatery may be issued with any conditions as necessary Field inspection will follow. CO f. Any streatery in existence on December 1, 2020 under a special event permit may continue such C use until January 17, 2021, provided that a street use permit for the streatery is applied for by c January 11, 2021 and the City determines that the streatery meets or can meet the requirements of this section and issues a permit for it, with any conditions. m g. Timingand nd expiration. a i. The streatery shall be permitted for a period of no more than one year, provided that the c permit may be extended in three- to six-month increments. x ii. If the streatery has been cited with more than three violations of the city code within a w 12-month period, its permit may be expired without allowance for extension. iii. After the streatery has begun operating or within 30 days of street use permit approval, whichever is first, if the streatery is not used by the applicant for at least 15 days of any pace 30-dayperiod, the City may expire the permit in order to avoid leaving the parkin space unavailable for use. A notice of potential expiration shall be provided by the Cit. t� V permittee at least ten days in advance of any expiration takingefect. N h. Number of allowed streateries. In the BD zone, after the first 20 streateries have been approved, no more streatery permits shall be accepted by the City unless the permit is to replace an existing streatery or this section is amended to allow additional streateries. A business is allowed to have m no more than one streaterypermit. c i. Location. O i. A streatery must be located fully or partially adjacent to the business that it serves, provided that if the business is not adjacent to one or more suitable parking spaces, another business or property owner may give its written concurrence for the parking d space in front of it to be used for a streatery, ii. All streatery use shall be entirely within the approved space(s) and shall not extend into N the travel lane of the public right-of-way_ iii. Streateries shall not be located in ADA parking stalls, in front of fire hydrants or bus stops, or over the top of city storm catch basins. j iv. The maximum length of a streatery is two vehicle parking spaces. For corner locations, c the two spaces may be comprised of one parking space on each of the adjacent E intersectingstreets. z V. No more than two streateries shall be located next to each other. cv0 vi. Where only one parking space exists between two streateries on a block face, each of the Q two streateries must be set back at least one foot from the intervening parkin sQ space. j. Other site requirements. i. A streatery must be located on an ADA-accessible raised platform that is flush with the sidewalk and has no more than a'h- inch horizontal ggp between the sidewalk and platform. The platform must be ADA-accessible from the public sidewalk and, upon entering the streatery, a wheelchair -user must be able to access at least one seat at a table on the platform. Exception: A streatery may be allowed without a platform if the 10 Packet Pg. 104 8.1.b business has other oven -air dining that is ADA- compliant and available for customer use. ii. Each streatery must be protected at its end(s) from any adjacent vehicle parking space by a water -filled jersey barrier, substantial planter at least 30 inches high, or other approved barrier. The preferred color for a jersey barrier is white. Each barrier must include adequate lighting or reflective markings, as approved by the city engineer, for night-time visibility to drivers. iii. Screening shall be located on the streatery side that is adjacent to and parallel with the traffic lane. Such screening shall be at least 30 inches high and primarily consist of (a) lattice, picket, or solid fencing; (b) fabric or membrane material; or (c) containerized .2 plantings where the container is at least 30 inches in height. Above 36 inches in height, M any screening from the traffic lane will have views into and out of the streatery. An applicant may propose a different material that provides both external views and a sense CO of separation, subject to approval by the building official. Reflecting markings or 0 lighting as approved by the city engineer, are required along the traffic side for night- c time visibility to drivers. iv. All tents, canopies, fabric screens, and umbrellas are subject to approval by the building m official for any structural requirements and by the fire marshal for flame-retardance. a Tents and canopies must be fully open to the air on at least one side. If the open side is c less than 8 linear feet, a second side must have ventilation. x V. Tents, canopies, awnings, fabric screens, and umbrellas that are documented as being w purchased by the applicant prior to January 1, 2021, may be of any color. Otherwise, the color of said items shall be primarily, yellow, white, or red, or any combination of those colors. Material that is transparent may also be acceptable. vi. Fuel -burning heaters and open flames, such as candles, torches and fire pits, are not allowed within 3 feet of any fabric (including tents and canopies) unless approved by the fire marshal. o� CD N k. Signage. A streatery shall have no more than one sign. The allowed sign does not need a separate permit but must be no more than eighteen inches in length and eight inches in height and must not be internally lit nor have components that wave or otherwise appear to move. The sign shall not be placed on the longest side of the streatery facing traffic and shall not be attached to the ground. It c =a may be attached to or part of a streatery component but cannot interfere with traffic or sight O visibility. y d 1. Maintenance. The permittee is responsible for maintenance of all streateromponents, including surface and furniture cleaning and keeping the area underneath and adjacent to the streatery free of obstruction so that stormwater can flow freely at the curb. m. Insurance. Insurance is required, per ECDC 18.70.030.G. N n. Installation and removal. The permittee is responsible for providing and installing all components of the streatery and for removing the components when the permit has expired. The City may also remove or require removal of the streatery as needed to deal with emergency conditions or j infrastructure repair. c o. City staff may provide additional details or guidance for applicants to implement this section, consistent with direction from the city engineer and the development services director or their E z respective designees. gip. This section shall sunset on December 31, 2021, unless the effective date is changed by action of Q the City Council. D. Bay Windows, Decks, and Related Architectural Features. In an effort to allow for more creative designs and a better overall appearance in the downtown area, bay windows, decks, and related architectural features may encroach into the public right-of-way within the central business district or any other zone in which no setback from the lot line is required, subject to the following requirements: 11 Packet Pg. 105 8.1.b 1. All conditions and requirements set forth in this chapter have been met and adequate compensation has been paid; 2. The encroachment shall not occur over alleys; 3. The building encroachment shall not project more than two feet (24 inches) into the right-of-way; 4. The encroachment shall not exceed 30 percent of the length of the facade on any one side of the building; 5. The encroachment shall provide for a minimum clearance height of eight feet over any pedestrian right-of-way and a minimum clearance height of 11 feet over any vehicular right-of-way, whichever is greater; 6. The encroachment shall be approved by the architectural design board as contributing to a modulated facade design which enhances the variation and appearance to the public of the overall building design and public streetscape. E. Appeal. The decision of the development services director, city engineer, or their respective designees may be appealed to the hearing examiner as a Type II proceeding under the procedures set forth in Chapter 20.06 ECDC; provided, however, that the establishment of compensation for use of the public right-of-way is a legislative decision of the city council and is not subject to judicial review. F. Awnings and Canopies. Consistent with ECDC 22.43.040, awnings and canopies, whether architectural or temporary, excludingthose hose permitted under ECDC 18.70.030.C.6, may encroach into the public right of way within the central business district or any other zone in which no setback from the lot line is required, subject to the following_ 1. The awning or canon shall hall provide a minimum clearance height of 8 feet above the walking surface, not to exceed 15 feet at its highest point. 2. Awning and canopy projection over the right of way shall be determined as follows, provided that no awning or canon shall hall project within two feet of the street curb (measured from the back of curb): Sidewalk Width Minimum Projection Less than 8 feet 5 feet 8 feet or greater 6 feet 3. Awning and canopies shall not be constructed at a location or in a manner that will obstruct, obsure, or interfere with any streetlight, flower pole, utility pole or appurtenance, street tree, or an.. transportation -related sign, signal, or traffic control device. 4. All awning and canopy designs shall meet the above criteria, unless otherwise approved by the city engineer. FG. Insurance Requirement. When the application is for use or encroachment onto a public right-of-way including but not limited to streets, roads, alleys, trails, sidewalks, bike paths, pedestrian easements, and any other easement intended for the use of the public, the applicant who operates a business or commercial operation shall be required to provide and continually maintain during the term of the permit a certificate of insurance naming the city as an additional insured, with respect to liability, and providing that it shall be primary as to any other policy of insurance. The policy must contain the additional insured statement, coverage amounts and cancellation notification indicated on the sample insurance form provided by the city. In addition, a business and commercial applicant as well as all residential or nonprofit applicants shall sign a covenant to hold harmless and indemnify the city which will be recorded and run with the land in a form approved by the city attorney. GH. Nothing herein shall be interpreted to permit the base or ground support for any sign to be located upon or attached to the ground within the public right-of-way. 12 Packet Pg. 106 8.1.b 18.70.040 Revocation. A. Except as provided below, all permits approved under this chapter shall be temporary, shall vest no permanent right and shall be issued and may in any case be revoked at the sole discretion of the city upon 30 days' notice, or without notice in the event any such use or occupation shall become dangerous; any structure or obstruction so permitted shall become insecure or unsafe; shall become a public nuisance; or shall not be constructed, maintained or used in accordance with the provisions of this chapter. The determination by the city engineer that a structure is dangerous, insecure, unsafe, a nuisance or has not been constructed, used or maintained in accord with this chapter shall be conclusive. B. Permits shall also be revoked if: 1. Following written notice of the lapse of an insurance policy required to be maintained by ECDC 18.70.030(F), the permittee fails to supply a valid certificate of insurance; or 2. Following written notice of the lapse of an annual application fee, renewal fee, or fees for the exclusive use of the right-of-way by ECDC 18.70.050(B), the permittee fails to bring fees/account current. C. Pei:Faits issued for- afek4eetufal fe�ufes pufsuan4 te ECDC 18.70.030(P) shall be issued for- a -a initial subseetion (A) of this section. if revoked before the end of the 10 year term, at the will of the ei�, t holder of the per-mit shall be reimbufsed for any eonsideration provided for the permit. Reimburseme shall not be required if the permit is revoked due to its having beeome dangerous, a publie nuisanee, unsa or is not eonstrdeted in aeeor-d with the terms of permit issuanee. Permits for ar-chiteetual feat"es shall be automati eally renewed, if not revoked by the eity, for- additional 10 y-ar- terms subj eet to sueh addit C. D. If any such structure, obstruction, use or occupancy is not discontinued on notice to do so by the city engineer and within the time period designated, the city engineer may remove any structure or obstruction, or make such repairs upon the structure or obstruction as may be necessary to render the same secure and safe, at the expense of the permittee, or his successor, and such expense may be recorded as a lien and otherwise collected in the manner provided by law. 18.70.050 Fees. A. Application fees for street use or encroachment permits are those established by the city council by resolution in its sole legislative discretion. Application fees shall be paid to the city prior to issuance of any permit. B. Fees for the exclusive use of the public right-of-way are those established by the city council by resolution in its sole legislative discretion. The fee for a streatery permit shall be the same as for a street use permit, provided that a technology fee shall not be charged for a streatery. C. There shall be no judicial appeal from a determination of the compensation to be paid for the use of public right-of-way. 13 Packet Pg. 107 Everett Daily Herald Affidavit of Publication State of Washington } County of Snohomish } ss Dicy Sheppard being first duly swom, upon oath deposes and says: that he/she is the legal representative of the Everett Daily Herald a daily newspaper. The said newspaper is a legal newspaper by order of the superior court in the county in which it is published and is now and has been for more than six months prior to the date of the first publication of the Notice hereinafter referred to, published in the English language continually as a daily newspaper in Snohomish County, Washington and is and always has been printed in whole or part in the Everett Daily Herald and is of general circulation in said County, and is a legal newspaper, in accordance with the Chapter 99 of the Laws of 1921, as amended by Chapter 213, Laws of 1941, and approved as a legal newspaper by order of the Superior Court of Snohomish County, State of Washington, by order dated June 16, 1941, and that the annexed is a true copy of EDH915965 ORDS 4206-4211 as it was published in the regular and entire issue of said paper and not as a supplement form thereof for a period of 1 issue(s), such publication commencing on 12/18/2020 and ending on 12/18/2020 and that said newspaper was regularly distributed to its subscribers during all of said period. The amount of the fee far such publicatign is $68.60. rr+ Subscribed 9nd swo � rn o me on this �day of Lw Notary Public in and for the State of Washington. City of Edmonds -LEGAL ADS 114101416 SCOTT PASSEV Lin7PhillipsNoState My Appointm Packet Pg. 108 Classified Proof 8.1.b ORDINANCE SUMMARY of Ih4 Clty of pn 1ha 15rn day oEam emix,2ria CilymCaune+l 11 nthe Cso0ohWa6NnflWn ft6eecuwpwoyaf Etld ordlnances "irrals" of Mfes are wldad as foli— ORDI ORDiNANCOF �NQ. 4208 AN NANG THY EOMOND3, jqWASHINGTON. CHANGING THE REGULAR MEETING TIMES OF 0 Ty COUNCIL MEETINGS AND CITY COUNCIL COMMITTEE MEETINGS. REINSTATING THE SECOND TUESDAY REGULAR COUNCIL MEETING, ESTABLISHING REGULAR COMMITTEE MEETING TIMES PRIOR TO THE SECOND TUESDAY REGULAR COUNCIL MEETING OR01NAiI ENO. 4207 AN ORDINANCE OF OF EDMONDS. WASHINGTON. AMENDING ORDINANCE NO. 410 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE OR0jNANO F NO.4208 AN ORDINANCE OF EDMONDS, WASHINGtON. ADOPTING AMENDMENTS TO THE CAPITAL FACILITIES PLAN ELEMENT OF THE COMPREHENSIVE PLAN; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE ORDi YA NCE NO- 4209 AN QRDINANC��OF THE CITY OF EDMONDS. WASHINGTON. AMENDING CHAPTER 18.70 ECOC. ENTITLED 'STREET USE AND ENCROACHMENT PERMITS; TO ALLOW 'STREATEAWS' FOR DINING IN THE PUOLIC R[GHT-OF-WAY, DEM-ARING AN EMERGENCY NECESSITATING IMMEDIATE ADOPTION AN D EFFECTIV ENESS OF THIS OR DINANC E ORDINANCE HO- A210 AN ORDINANCE P THE C1TY OF EDMONDS, YVASHINGTON, AMENDING CHAPTER 17-75 ECDC, ENTITLED 'OUTOOOR DINING,' AND A RELATED SECTION IN CHAPTER 17,70 ECDC, DECLARING AN EMERGENCY NECESSITATING IMMEDIATE ADOPTION AND EFFECTIVENESS OF THIS INTERIM ZONING ORDINANCE ORDINANCE NO-4211 AN ORDINANCE A T FOR THE CITY OF EDMONDS, WASHINGTON, FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2021. The full Iex1 of thaw ❑lanan[es vtV be mabd upon requoul. DATED Ih15 15th Day of December, 2020. CITY CLERK. SCOTT PASSEY PubUehod; December 18, 2020- E01-1916965 r a Proofed by Sheppard, Dicy, 12/18/2020 08:47:48 am Page: 2 Packet Pg. 109 8.1.c From: Melinda Grout Sent: Sunday, November 7, 2021 12:48 PM To: Doherty, Patrick Subject: Love those Streeteries! I heard that some Edmonds residents are unhappy with the seating structures outside of our restaurants. I wholeheartedly disagree. My family and friends are so happy they are there! We have finally been able to dine out at our local restaurants during Covid. Covered seating with heaters - and in covid safe fresh air! Even when the weather is bad, we still go ahead and head into downtown several times a week for breakfast, lunch, dinner, or even just coffee and a pastry. In fact, my bookclub, which includes a member with severely compromised health, decided to come to Edmonds for dinner for our next meeting, entirely because we have so many covered, heated, fresh air options. Also other friends from other neighboring areas choose to meet us herein Edmonds for the same reason. And when we come to downtown Edmonds to eat, we end up stopping into the nearby shops, strengthening the retail business community. The structures are not quaint, nor beautiful, but they do have the ability to be more like an outdoor market feel, by, for example, planting up attractive planter boxes on the ends, or in other planters, or adornments created by some of our local artists. Perhaps a volunteer group could work on this, or the Chamber or the City could help fund it. Whatever has to be done, my friends and family will be very disappointed if the structures are removed this winter, and we will have to start crossing the County line to go to restaurants in King County (where proof of vaccination is required) in order to eat out. Melinda Grout Misspelled from my iPhone, which spells as it pleases and is not grammar correctly. Packet Pg. 110 8.2 City Council Agenda Item Meeting Date: 11/23/2021 Project Update for the Citywide Bicycle Improvement Project Staff Lead: Rob English Department: Engineering Preparer: Rob English Background/History On March 3, 2020 - Sound Transit Funding Agreement presented to the Public Works and Parks Committee. On July 21, 2020 - Public hearing on Approval of Sound Transit Funding Agreement. On August 4, 2020 - City Council approved the Sound Transit Funding Agreement. On October 13, 2020 - The Professional Services Agreement with Blueline, Inc was presented to the Public Works and Parks Committee. On October 20, 2020 - City Council approved the Professional Services Agreement with Blueline, Inc On May 4, 2021 - Project Update & Design Recommendations provided to City Council. On September 14, 2021- Project Update presented to the Parks and Public Works Committee. On September 21, 2021 - Project Update presented to the City Council for discussion. Staff Recommendation 1). Alternative 2 for the Westgate Intersection (SR104 & 100th Ave). 2). Add five additional improvements (Exhibit 1) to the project and use REET revenue to pay for the extra design and construction cost. Narrative The extensive public outreach effort, coupled with input from City Council, identified five additional improvements desired by the community. These improvements focus on pedestrian safety and were not in the original scope of work for the project. A description and preliminary cost estimate for each add -on improvement are shown in Exhibit 1. Staff is recommending the design and construction of the additional improvements be funded with REET funds. The current proposed configuration at the Westgate intersection includes reducing the width of vehicle lanes to allow installation of a northbound bicycle lane and shared lane markings ("sharrows") in the southbound direction. New ramps will be installed so bicyclists who are not comfortable travelling in a Packet Pg. 111 8.2 shared lane will have access to the sidewalk. There have been discussions about the possibility of changing the design to add a southbound bicycle lane through the intersection. Staff will review the pros/cons of this alternative during the presentation (Exhibit 3). At the conclusion of the presentation and discussion at the September 21, 2021 City Council meeting, the request made to Councilmembers was to submit project related questions to staff to answer. On September 27, 2021, staff sent a follow-up e-mail to the City Council requesting questions be submitted, so staff could review them and respond. Councilmember Buckshnis submitted questions and the responses are attached as Exhibit 4. Background In 2019, the City pursued and secured a grant from Sound Transit for installation of bicycle lanes. City staff engaged in an extensive public outreach campaign. Listening sessions were held in December 2020 during which concerned citizens had the opportunity to share with City staff how they would like to see the project unfold. Staff used this input along with other data they collected and designed several concepts for the bike lane installations that were presented at a public meeting in February 2021. City staff invited residents to the February public meeting by email, social media posts, door hangers, digital message boards installed on the affected routes, and by press release. Residents were encouraged to submit questions ahead of time and fill out a survey indicating which design concepts they preferred. Staff used the data, surveys, and resident input to select which concepts would be carried forward to full design and presented these decisions, along with the data used to make the decisions, to City Council on May 4t" Also during the May 4tn meeting, City Council requested staff hold another public meeting to present the selected design alternatives to the public. This meeting was held on June 2"d. A list of questions asked during this meeting and staff responses is attached (Exhibit 2). Attachments: Exhibit 1- Additional Improvements Exhibit 2 - June Public Meeting Q&A Exhibit 3 - Citywide Presentation - Nov 23 Exhibit 4 - Councilmember Buckshnis Questions Packet Pg. 112 Exhibit 1 8.2.a Additional Improvements Alt 1 Alt 2 Alt 3 Alt 4 Alt 5 Z N H O Ped Improve Yost Park Ped Improve & Ped Improve & High School Totals LLJ & 9th/Pine Entrance Bowdoin/? 100th/224th Entrance V 1 I I Consultant $ 13,500 1 $ 17,155 1 $ 13,500 $ 13,500 1 $ 7,884 1 $ 65,5: Alt 1 Alt 2 Alt 3 Alt 4 Alt 5 Z 0 Description Ped Improve Yost Park Ped Improve & Ped Improve & High School Totals V & 9th/Pine Entrance Bowdoin/? 9th/224th Entrance CC N Construction Contract $ 33,250 $ 58,150 $ 33,250 $ 33,250 $ 33,250 $ 191,1! $ 3,325 $ 5,815 $ 3,325 $ 3,325 $ 3,325 $ 19,1: F_ V Management Reserve 10% $ 5,985 $ 10,467 $ 5,985 $ 5,985 $ 5,985 $ 34,41 Z Construction Management 1% Art $ 333 $ 582 $ 333 $ 333 $ 333 $ 1,9: Total Construction $ 42,893 $ 75,014 $ 42,893 $ 42,893 $ 42,893 $ 246,51 Total Cost Alt $ 56,393 $ 92,169 $ 56,393 $ 56,393 $ 50,777 $ 312,1: Running Total $ 148,561 $ 204,954 $ 261,346 $ 312,123 Alternative 1 - Pedestrian Improvement @ 9th Ave/Pine St Rectangular Rapid Flashing Beacons (RRFB) will be added to this intersection along with curb ramp upgrades and, if possible curb bulb- a outs. 0 r c Alternate 2 - Yost Park Entrance m E Install new bulb -outs, realign the south leg of the intersection and install three new parallel parking stalls on 96th Ave south of the parl > 0 L Q E Alternate 3 - Pedestrian Improvements on Bowdoin Way c New striped crosswalk with Rectangular Rapid Flashing Beacons (RRFB) will be added with curb ramp upgrades and, if possible curb bul o outs. Improvements will be at 90th Ave or Pioneer Way. Exact location to be determined during design. Q Alternate 4 - Pedestrian Improvement @ 100th Ave/224th St. & 14th St New striped crosswalk with Rectangular Rapid Flashing Beacons (RRFB) will be added to this intersection along with curb ramp upgraclE t and, if possible curb bulb -outs. w r c a� Alternate 5 - Pedestrian Improvement - Former Woodway High School Entrance/100th Ave E Crosswalk will be moved from north side of intersection to south side. This will optimize traffic flows during peak periods and reduce r the amount of red light time needed for north- and southbound traffic. Q Packet Pg. 113 8.2.b EXHIBIT 2 Q/A summary from Public Meeting on June 2, 2021 What is the purpose of bulb -outs? Will they intrude into the bike lane? Curb bulb -outs protect pedestrians in a number of ways. By bulging out into the parking lane they make pedestrians more visible to motorists and decrease the distance pedestrians have to travel to cross the streets. They will not bulge into the bicycle lanes. Why a 5' bike lane on one side and a 6' bike lane on the other? Why is a buffer better than a wider bike and/or parking lane? The typical standard width for a bike lane against a curb is 5' and 6' is standard for a bike lane against parked cars. There are some places — intersections primarily - where the buffers will be eliminated in order to accommodate different lane configurations. Going with minimum lane widths throughout will enable us to drop the buffers and keep the lane widths consistent. Can you reverse bike lane and parking lane so that parked cars are protecting bicyclists rather than bicyclists protecting parked cars? A setup like this would create a dangerous situation where bicyclists are obscured by parked cars. This would result in accidents where motorists turning into driveways hit bicyclists that they can't see coming. By keeping bicyclists on the traffic side of the parked cars we increase visibility and, consequently, safety. How will Sound Transit's proiected $11.513 budget gap impact the project? Sound Transit has assured the City that their current funding shortfall will not affect the funding programmed for the City's project. How can you make the assumption that the bike lanes will take people to Edmonds shops and restaurants when the bike lanes end on 9th? There are many places in Edmonds where people can shop and eat that are not in the Bowl. Bicyclists who do wish to shop and eat in the Bowl can take low volume surface streets down the hill from 91n Packet Pg. 114 Citywide Bicycle Improvements Project Update - November 23, 2021 Packet Pg. 115 Brief Timeline Recap Westgate Intersection Alternatives Additional Improvements Remaining Schedule Packet Pg. 116 8.2.c Brief Timeline Reca • City pursued and won a $1.85M Sound Transit grant in September, 2019 for installation of bike lanes at various locations in Edmonds • Design contract was awarded in September, 2020. • Intense public interest in the project triggered a public outreach effort including: — "Listening Sessions" held with interested residents in December, 2020 — Public Meeting via Zoom in February, 2021 — One-on-one meetings with residents as requested — Online surveys — Project email address and website • Public input combined with data to drive design decisions Packet Pg. 117 Brief Timeline Reca • Project design recommendations were presented to Council May 4t", 2021. — Questions were raised about the Westgate intersection — Additional public meeting was requested • Public Meeting was held June 2, 2021 • Project Update was presented to PPW Committee September 14t", 2021 and Regular meeting September 21St, 2021 — Additional info was presented on Westgate intersection based on questions asked in May — Description and costs were presented for additional pedestrian safety improvements requested by residents and Council Packet Pg. 118 Alternative 1 • Adds 1 bike lane in each direction • Eliminates 1 through -lane in each direction • Adds northbound and southbound right turn lanes PCC G Q�11;1111�r r I ► - - I Ir , Ir Ir I I! r !I I II II Ij li __ r l f o I r ♦ am Ir � Ir 11 � I1 1 1 1 7 3taTo 1-5 rr Ir- r I I r _" Key Bank 8.2.c 0 m U 0 0 L a M N O Z 0 C L a m M t K W C d E M U f0 Q Packet Pg. 120 8.2.c • Alternative 2 Adds 1 northbound bike lane Adds shared lane markings (sharrows) to southbound through -lane Provides ramps so that southbound cyclists can exit on to the sidewalk, walk through the intersection, and re-enter the roadway south of the intersection Maintains current number of through -lanes Travel lanes get slightly narrower L PCC To Ferry ' now r+w►, ^- p i ..�' Alt! Key Bank r ' .2 W 3 r U O V d O a M N O Z 0 C L a m M X W C d t U Q Packet Pg. 121 Side -by Side Comparison Impacts to Motorists Vehicle lanes maintain current width Intersection Level of Service drops from C to D 238th to Elm Travel Time during PM Peak: No Build — 207.2s Alternative 1— 235.3s Delay = 28.1s Vehicle lanes get slightly narrower Intersection Level of Service stays at C 238th to Elm Travel Time during PM Peak: No Build — 207.2s Alternative 2 — 209.6s Delay = 2.4s Packet Pg. 122 Side-b Side Com arisen 8.2.c M m Queue lengths at Westgate • �" ...� 50°% Queue Length 100th Ave WISR 104 Intersection - Alt 1 PM 2030 + 95% Queue Length L C ° ! 0 � Businesses- D r'.' Medical Office - A Residential d o �. Chopsticks ,3 �� �r � a h 57' Offices N ..: 103' Key Bank IL 32c e - C a = * 459 N d 271' S' m . � • 111' 3 Goodwill UPS' a oi I• �Iry .. QFC Bartell's Offices Residential' F{ r 4 W w the 95%volume exceeds capacity, queue may be longer ee:. d E t U ca Q Packet Pg. 123 Side-bv Side Comparison 8.2.c m 0 Queue lengths at Westgate -is U M t k W C d E t v Q Packet Pg. 124 Sidembv Side Comparison L OL Impacts to Bicyclists ��r bAlternativ -7 Alternative Completes the bicycle lane network with a direct connection for all cyclists through Westgate Increases usability of corridor by cyclists Southbound cyclists are required to either share a lane with vehicles or exit on to the sidewalk Increased level of traffic stress (LTS) for cyclists who choose to ride through the intersection Packet Pg. 125 Additional Improvements Public comments indicated that residents want additional pedestrian safety improvements Design Team identified 4 intersections pedestrian could bring the project where enhanced safety facilities added quality to • Design Team also identified one intersection where existing pedestrian facilities could be realigned to streamline vehicle traffic • None of these improvements were scoped in the original project and they would require additional City funds to install 8.2.c M Packet Pg. 126 8.2.c Altj - 9th &Pine Pedestrian Improvements Intersection experiences significant pedestrian traffic Flashing beacons and, potentially, bulbed-out curbs would increase safety Improved Pedestrian :i ' Crossing Packet Pg. 127 8.2.c Alt 2 - Yost Park Entrance Improvements • Intersection sees significant Bulbed-out curbs, new parking spots, and pedestrian traffic (Yost Park minor intersection realignment could slow Entrance) down vehicles and increase safety Packet Pg. 128 a.z.c Alt 3 - Bowdoin & Pioneer Pedestrian Improvemerram Five Corners Improved Pedestrian No marked crossings exist for approximately 0.8 mile between Yost Park entrance & Five Corners roundabout Residents have requested safer crossings in this area, specifically Possible improvements such as flashing beacons and bulbed-out curbs would increase safety Packet Pg. 129 8.2.c Alt 4 -looth& 224 th Pedestrian Improvements ■ sw ise Packet Pg. 130 8.2.c Alt 5 - Woodway Campus Entrance Improvements • Current configuration has crosswalk north of the intersection. Pedestrians interfere with motorists turning left to go north on 100t" • This requires longer green N 0 time to clear queues from Z high school and, consequently, q Y, more disruptions to traffic on 100tn • Proposed configuration U would mitigate disruptions to traffic on 100t" by moving W crosswalk to south side of 0 intersection M a Packet Pg. 131 8.2.c Costs of Additional Improvements Alt 1 Alt 2 Alt 3 Alt 4 Alt 5 Totals Ped Improve Yost Park Ped Improve Ped Improve High School 9th/Pine Entrance Bowdoin/Shell 100th/224th Entrance Consultant $ 13,500 1 $ 17,155 $ 13,500 1 $ 13,500 $ 7,884 $ 65,539 Alt 1 Alt 2 Alt 3 Alt 4 Alt 5 Totals Description Ped Improve 9th/Pine Yost Park Entrance Ped Improve Bowdoin/Shell Ped Improve 9th/224th High School Entrance Construction Contract Management Reserve 10% Construction Management 1% Art $ 33,250 $ 58,150 $ 33,250 $ 33,250 $ 33,250 $ 191,150 $ 3,325 $ 5,815 $ 3,325 $ 3,325 $ 3,325 $ 19,115 $ 5,985 $ 10,467 $ 5,985 $ 5,985 $ 5,985 $ 34,407 $ 333 $ 582 $ 333 $ 333 $ 333 $ 1,912 Total Construction $ 42,893 $ 75,014 $ 42,893 $ 42,893 $ 42,893 $ 246,584 st Alt $ 56,393 $ 92,169 $ 56,393 $ 56,393 $ 50,777 $ 312,123 Total $ 148,561 $ 204,954 $ 261,346 $ 312,123 U Packet Pg. 132 8.2.c Remainin Design phase — Complete in Spring, 2022 Schedule Construction phase — Start in Summer 2022 and complete by end of 2022 Packet Pg. 133 8.2.c Staff Recommendation • Provide direction regarding alternatives: — Alternative 1 or 2 at Westgate Intersection • Staff recommendation —Alternative 2 — Recommended Additional Pedestrian Safety Improvements • 9t" & Pine • Yost Entrance • Bowdoin @ Pioneer • 100t" & 224tn • Woodway Campus Entrance Packet Pg. 134 8.2.c Packet Pg. 135 8.2.d Councilmember Buckshnis, Thanks for your questions regarding the bike lanes project. We have attempted to answer them here 1) What is the bicycle ride count from that intersection both in summer months and shoulder months? Honestly, I have not seen more than one or two in the entire 20 years. Bike counts were completed at Walnut @ 9th (providing data on how many riders were on 9th Ave. S) on a quarterly basis following the completion of the Bike-2-Health project in 2017. There are no guarantees that cyclists at this intersection came through Westgate. During that time. the hourly bike counts ranged from 0 to 6 cyclists. Based on what we've seen in national studies we can expect that many cyclists will start using the proposed facilities once safer conditions are provided. We've already seen similar results here in Edmonds following the Bike-2-Health project. Along 76th Ave. W, for example, the roadway was converted from 4 lanes (with no bike lane) to 2 lanes with two-way left turn lane and bike lanes on both sides of the street. Cyclists were rarely seen along this stretch before the project but activity has increased since project completion due to safer conditions and decrease in Level of Traffic Stress (LTS). 2) What alternative routes we reviewed and how was it determined that it had to be this intersection? I know that an employee of the City who commutes from Seattle spoke a few times that this was the direct route? The backup route to get cyclists north and south would send them through neighborhoods to cross Edmonds Way at the 226th St SW intersection. This route would add approximately 0.7 miles to the trip which, at an average biking speed of 12 mph, would add 3 % minutes to their journey. This route would require cyclists to ride on narrow, and occasionally winding, 2-lane roads the entire way. These routes have no bike lanes and variable, but mostly unpaved, shoulders. The most direct route north and south for efficient bicycle infrastructure in this portion of Edmonds is 9th Ave/100th. For this reason staff has presented a bike route through Westgate multiple times since 2009 including the 2015 SR-104 Complete Streets Analysis that was unanimously approved by Council. The Sound Transit grant that will pay for this project was pursued, and won, by City staff based on these prior approvals from Council. Rerouting this primary corridor to a series of other, less efficient routes could result in loss of the grant. 3) Have we ever counted vehicle traffic from both directions to provide support to how busy this intersection is - do we have any empirical data? Counts were completed in 2019 North- and southbound on 100th — 9500 vehicles per day total both directions Eastbound on SR-104 — 11,900 vehicles per day Westbound on SR-104 — 12,300 vehicles per day 4) Other than a couple of people that spoke at the hearing - how many bikers are actually commuting? Or can we figure out the count during those busy commute hours? Packet Pg. 136 8.2.d This information is not available. Bike counts could be completed in the future at this intersection if needed but we're not aware of any methodology that could accurately determine which bikers are commuting vs which bikers are running errands or simply biking for recreation. Currently, based on individual observations only and not on collected data, bicycle usage transiting the intersection during the PM peak hour (4:30-5:30) is very low. This is a large and busy intersection. That makes it a daunting task for a casual bicyclist and would even get the attention of very experienced riders. It is probably being avoided by cyclists now for that reason. Creating improvements that help make the intersection safer should stimulate additional usage. 5) with the bike lanes or even sharrow, how will the right and turn lanes that ingress and egress for all the businesses be marked? No special markings would delineate business entrances in sharrow lanes. Here are some examples of bicycle lanes in front of Edmonds businesses. The Westgate bicycle lanes will look like the others we already have in town: Smaller parking lots (see attached pictures): 212th @ 76th 76th @ Swedish 228th West of 99 Bigger parking lots (see attached picture): 76th 0 Edmonds Woodwav 6) why would the City allow for the downgrading of a major arterial and with the increase in ferry ridership and commerce, should we not be attempting to increase that classification? The Engineering Department's recommended alternative does not downgrade any arterials or intersections. Since SR-104 is / will remain a principal arterial (with volumes 3 times greater than along 100th), this roadway will remain the priority. Packet Pg. 137 8.2.d 212" & 76" 76th @ Swedish Q Packet Pg. 138 8.2.d 228`h St. West of Hwy 99 76t" Ave @ Edmonds Woodway d 0 L a c a� E m 0 L 0. E d V m 3 U z L O m 0 L a c 0 N 7 CY N t Y V 7 m L E d E .5 0 U t x W d E t ci Q Packet Pg. 139 8.3 City Council Agenda Item Meeting Date: 11/23/2021 76th Ave Overlay Project - Proposed Northbound Bike Lane Staff Lead: Rob English Department: Engineering Preparer: Rob English Background/History On February 16, 2021, the City Council approved an Interlocal Agreement with the City of Lynnwood to complete the 76th Ave Overlay Project. On April 20, 2021, the City Council approved a Professional Services Agreement with CM Design Group to design the 76th Ave Overlay Project. On November 9, 2021, staff presented this item to the Parks and Public Works Committee and the Committee supported the addition of the proposed northbound bike lane to the 76th Ave Overlay Project. Staff Recommendation Approve the proposed northbound bike lane on 76th Ave. Narrative The 76th Ave Overlay project will provide a full -width grind and 2.5-inch pavement overlay on 76th Ave from 196th St. SW (SR-524) to Olympic View Drive. The project also includes upgrading all noncompliant ADA curb ramps within the project limits. The east side of the street is within the City of Lynnwood and will be incorporated into the project. The current lane configuration on 76th Ave provides a traffic lane in each direction, a southbound bike lane and parking on both sides of the street. The lane configuration does change on the approach to the intersection of 76th Ave and 196th St that provides a second southbound travel lane and no parking on the west side of the street. Staff has coordinated with the City of Lynnwood and is proposing to add a northbound bike lane from 196th St. to approximately 1,000 feet south of Olympic View Drive (see Attachment 1). The northbound bike lane will require eliminating parking on the west side of 76th Ave. Staff will provide more information during the presentation (see Attachment 2) to the City Council. Attachments: Attachment 1 - 76th Ave NB Bike Lane Map Attachment 2 - 76th Ave Presentation Packet Pg. 140 Proposed 76th Ave Bike Lane 8.3.a 51. AW �� �.� W 1. �. � i' ■ �.».�A ..� z � an r x , r ' i +F END NORTHBOUND BIKE LANE ' BEGIN NORTHBOUND SHARROW r lip r t w7iV 1� I _. 14, 7� n.- or y �■.� '"r _ .:.F � J�� �`.'�x';' era'' � � ■�v ;� �Tp ' f ' vt Iwo " BEGIN NORTHBOUND BIKE LANE ! rRONFIMS Packet Pg. 141 8.3.b 761h Ave Overlay Project Proposed Northbound Bike lane November 23, 2021 Packet Pg. 142 8.3.b Project Introduction & Background • City pursued and won a $645K PSRC grant in 2018 for overlay of 76t" Ave W from 196t" St SW to Perrinville — Design funds became available in 2021 — Construction funds are available in 2022 • Project is a collaboration with City of Lynnwood • Design contract was approved in April, 2021. • City of Edmonds staff, following City's Complete Streets Ordinance #3842, identified an opportunity to add a northbound bicycle lane by eliminating parking on the west side of the road throughout much of the corridor. • Parking surveys confirmed very limited parking demand on the west side of 76tn south of Perrinville and heavy parking demand in Perrinville • City of Lynnwood concurs with the addition of a northbound bike lane and it is consistent with their draft Active Transportation Plan • New bike lane would end at south end of Perrinville • Residents were notified and negative feedback was limited to only one resident Packet Pg. 143 8.3.b a� c �a J AREA MAP 0 a- 0 L. a Packet Pg. 144 PARKING SURVEY DATA Parking counts were performed morning and afternoon on the following dates: - Monday, Aug 30 - Wednesday, Sep 1 - Thursday, Sep 2 - Sunday, Sep 5 8.3.b if A. J m U) 0 0- 0 a m 0 L- a. M L d 0 a> Packet Pg. 145 8.3.b 761" Ave South of Perrinville 76t" Ave in Perrinville Packet Pg. 146 8.3.b 761" Ave South of Perrinville Packet Pg. 147 8.3.b Paving Project Schedule Design phase — Complete in Winter, 2021-22 Construction phase — Start in Spring, 2022 and complete by end of Summer, 2022. Striping to occur in mid -Summer — Preliminary Construction Estimate = $1,066,799 • $579,216 -Edmonds • $487,583 Lynnwood Packet Pg. 148 8.3.b Packet Pg. 149 8.4 City Council Agenda Item Meeting Date: 11/23/2021 Council vote to return meetings to virtual platform in lieu of in -person meetings Staff Lead: Council Department: City Council Preparer: Maureen Judge Background/History Due to the COVD-19 pandemic, the Edmonds City Council began meeting virtually in March of 2020 following Governor Jay Inslee's emergency proclamation "Stay Home, Stay Healthy." After more than 15 months Washington state lifted most COVID-19 restrictions as of June 30. The City Council resumed in - person meetings in Council chambers on July 20. A fifth wave of increasing COVID-19 transmission began in July and at the 9/28/21 in -person Council meeting, the Council voted to return to virtual meetings. It was agreed that this decision would be reviewed monthly; the Council voted to remain using the virtual format at the November 23rd meeting. Staff Recommendation N/A Narrative The last Council meeting of the month is Tuesday, November 23--as Council does not meet the 5" Tuesday of the month --and the Council is asked to review the information provided by the Snohomish Health District and to vote on whether to continue the virtual format or resume in -person meetings. Please see attached PowerPoint. The Snohomish County Health District will likely provide updated COVID-19 information early in the week. For updated information go to: <https://www.snohd.org/546/Local-Case-Counts> Attachments: Snohomish Health District COVID Reports 11_16_21 Packet Pg. 150 Snohomish Health District COVID Reports As of November 16, 2021 https: / /www.snohd.orp,/ 546/tocal-Case-Counts V Packet Pg. 151 COVID-19 CASES REPORTED IN SNOHOMISH COUNTY BY DATE (UPDATED WEEKLY) 2500 2000 1500 `o 1000 a MIX 0 2255 2071 lh 631 1553 15 1570 1511 141 424 1322 345 134 12 28 1159 104 987 1 9 lil[i 5351$r3 4 49551..........32 17716dI 111i,,111DllI���� Cp4 CO4 [4 [O4 [V � [4 [oV C4 [OV [V [O4 [oV [4 CpppY [V [pOY [OOY N [OV [OV [oV N N N ONO N [ooV N [ooV N ONO N ONO N [ooV N N [ooV N COOV N [Y ONO pNp � Z � m m`_ n` N m` n` m n` N �_ m n` rn Fir y m` � !v e`n 1O 04 m m` m rn O� pN � r p � � r� r� m m` !m p . 6 . a . O . . ri r-I . r-I • � iY rl rl rl rl rl rl rl rl N rl N rl N rl rl rl rl rl rl rl � rl m v w n iz m rn �`� n`i ` m m ■ Arrtigen ■ PCR ■ Other Grand Total Packet Pg. 152 1 Case count week -over -week increase: Confirmed 621212 Probable 77375 Deaths 781 +1,309 +116 +12* *Based on what is reported to the Health District daily, and a weekly reconciliation with state Department of Health data. V Packet Pg. 153 Hospital count: COVID Positive COVID Ventilated Deaths 64 +10 26 +1 2 +2 V Packet Pg. 154 9.1 City Council Agenda Item Meeting Date: 11/23/2021 Outside Boards and Committee Reports Staff Lead: Council Department: City Council Preparer: Maureen Judge Background/History Outside Boards and Committee Reports will be added to the end of the Council meeting packet for the last meeting of the month. Staff Recommendation N/A Narrative The Council is asked to review the attached committee reports/minutes from Councilmembers Olson, Distelhorst, and Buckshnis. Attachments: PORT MINUTES-10-11-21 SCT 2044 Initial Growth Targets_SC_Oct-27-2021_Final Presnttn (wSlide 13 14 corrections) PORT Minutes 10 25 21 WRIA 8 SRC Minutes 9 16 21 Packet Pg. 155 UUUU01y1I CIIVWUptC IV..7UCUOr JG-JV VI,r�iJUr-MOIJr-/U.74UU�UJIiV/1 9.1.a PORT OF EDMONDS PORT COMMISSION OF THE PORT OF EDMONDS MINUTES OF REGULAR MEETING (Via Zoom) October 11, 2021 COMMISSIONERS PRESENT STAFF PRESENT David Preston, Vice President Bob McChesney, Executive Director Steve Johnston, Secretary Brandon Baker, Marina Manager Bruce Faires Tina Drennan, Finance Manager Jim Orvis Brittany Williams, Manager of Properties and Marketing COMMISSIONERS ABSENT Angela Harris, President- Excused CALL TO ORDER OTHERS PRESENT Vivian Olson, Edmonds City Council Bradford Cattle, Port Attorney Vice President Preston called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE All those in attendance participated in the Pledge of Allegiance to the American Flag. CONSENT AGENDA COMMISSIONER ORVIS MOVED THAT THE CONSENT AGENDA BE APPROVED TO INCLUDE THE FOLLOWING ITEMS: A. APPROVAL OF AGENDA B. APPROVAL OF SEPTEMBER 27, 2021 MEETING MINUTES, AS SUBMITTED. C. APPROVAL OF PAYMENTS FOR SEPTEMBER 27, 2021 IN THE AMOUNT OF $275,597.68 AND OCTOBER 11, 2021 IN THE AMOUNT OF $264,861.32 D. AUTHORIZATION TO APPROVE EDMONDS YACHT CLUB TO CONDUCT HOLIDAY ON THE DOCK IN GUEST MOORAGE FROM DECEMBER 4, 2021 THROUGH JANUARY 2, 2022. COMMISSIONER JOHNSTON SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. PUBLIC COMMENTS The following public comments were entered into the record. • Bill Wynn, September 29, 2021 -- We just saw that dry storage has reduced the advertised hours pretty significantly, and we were wondering if any credits or accommodations are being made to customers for loss of use. Dry Storage customers are receiving reduced service compared to what was promised. Any chance Packet Pg. 156 vucuaiyn r-irvcwNa iv. u�wuuwok.utA 9.1.a the Port will reduce the September rate, allowing more overnight stays or crediting peoples' accounts with more moves to make up for the loss of peak season service hours? ■ Charles Malmgren, October 8, 2021 — I am a sport fisherman and have used Dry Storage for over a decade. The changes imposed on Dry Storage have forced me to re-evaluate my year-round tenancy. Two recent changes plainly expressed the Port's disregard for sport fishermen. The week before the Edmonds Coho Derby, the 6:00 am launching was discontinued. This week, before the Everett Coho Derby, the 7:00 am launching was discontinued and changed to 8: 00 am to 4: 00 pm for the first time in memory. Over the last few years, numerous other fishermen unfriendly policies have been put in place. The 2015 insurance change mandated that policies list the Port as an "additional insured. " This forced many sportsmen to cancel good, economical policies without reason. Neither "additional insured" or $500K are required at Shilshole or Everett. These are requirements landlords apply to contractors, not tenants. In 2017, the Port of Edmonds eliminated all overnight mooring on A and B Docks. Signs were printed and erected and announcements were distributed. These changes brought so many complaints that a special meeting was held even though staff maintained they were "well received. " These changes were only partly walked back. In 2019, the Port of Edmonds limited launches to 7 per month. At $75/1aunch, it was proved effective at eliminating many fishing trips. I know of no one who thinks this policy is beneficial, though staff asserts it is "accepted. " No such limit is in force at Everett. In 2021, the Port of Edmonds limited pre -launches to one per week, shortened hours, limited dock space, imposed a highly -restrictive appointment system and added overnight charges. Providing the opportunity to have an early start for a $35 fee is not exactly a sport fishermen friendly gesture. With the upcoming $5.6 million Administration Building and the Portwalk and Seawall Projects impacting the bottom line, I wonder what will be next. Mr. McChesney explained that the reduced Dry Storage hours was not purposely initiated. There wasn't enough manpower to provide the earlier launch. The Port is currently recruiting to replace employees who have left, but it is very difficult in the current job market. He apologized and emphasized that the reduction in hours is temporary. The intent is to be back in full service as soon as possible. Commissioner Faires noted that there have been a lot of changes to Dry Storage in recent years. He suggested it would be appropriate for the Commission and staff to review the entire system in 2022, make appropriate adjustments, and establish a baseline for going forward so that changes are not necessary every year. Commissioner Johnston asked for a progress report on staff s efforts to hire additional employees. Mr. Baker reported that the Port has hired one new employee who starts tomorrow, and they interviewed another promising applicant today. To reduce impacts associated with turnover and absences, they have also decided to add another staff member who is certified on the forklift in Dry Storage. Commissioner Faires asked about the Port's starting wages, and Mr. Baker answered that the Port's wage for a forklift operator is $23.13, and it takes about 9 months to become certified. The starting wage for staff not operating machinery is about $20.00. The starting wage for seasonal workers is lower. Commissioner Orvis pointed out that there is a shortage of applicants for most jobs, and the Port is impacted, as well. SEA JAZZ 2021 Ms. Williams reviewed that Sea Jazz was created in the summer of 2012, with the debut performance happening at the Port's Public Plaza on July 1, 2012. Sea Jazz provides the opportunity for local young musicians to perform in a public setting. Performances take place throughout the summer months, with the goal of providing public enjoyment in a safe, beautiful and accessible environment. Due to COVID-19, Sea Jazz went on a hiatus during the summer of 2020, but the program was brought back in full swing and with some exciting changes for the summer of 2021. This MINUTES OF REGULAR MEETING Port Commission October 11, 2021 Page 2 Packet Pg. 157 UUUUJII,II CI MIIUPtC ILl.L/S1+UL/Z1VJI.UM 9.1.a year, an array of musical groups took part, providing regular performances, including jazz jam sessions, throughout July, August and September. Ms. Williams reminded the Commission that the Port took on the role as the primary sponsor by providing the venue, event promotion, and program oversite. Anthony's Restaurants was the other program sponsor, generously providing each performer with a voucher for a complimentary meal and beverage. On behalf of the Port, she thanked Anthony's Restaurants for their ongoing commitment to Sea Jazz. Ms. Williams reported that Sea Jazz 2021 was a huge success thanks to the tireless work by Edmonds resident, Pete Bennett. Mr. Bennett acted as program coordinator for Sea Jazz and spent hours managing weekly lineups, coordinating musicians, promoting performances, mentoring student musicians and organizing all performance logistics. His vision to introduce Friday night "Deep Sea Jazz Jam Sessions" gave talented musicians from the region the opportunity to get together and play for hours, all while putting on an incredible show for audience members. On behalf of the Port, she thanked Mr. Bennett for his dedication and enthusiasm. Ms. Williams also voiced thanks to the gifted musicians and band directors who made each performance special. Specifically, she thanked Jake Bergevin and the Edmonds Woodway High School Band, Natalie Song and the Mountlake Terrace Jazz Combos, Gary Gibson and Steel Magic Northwest, local guitarist Castro Lido, and all of the talented musicians who came to and/or led the Friday night jam sessions. She thanked them all for sharing their time and talents with the community. Ms. Williams advised that, in recognition and appreciation of the hard work put forth by Mr. Bennett, the Port notified him of our offer to pay him a stipend for his service as the program coordinator. Rather than receive the stipend himself, Mr. Bennett generously asked that it be donated to the Edmonds-Woodway Music Boosters where the funds can be used to further grow the music program there. Ms. Williams displayed the poster that was used to advertise the Sea Jazz events. In addition to the high-school groups, the 2021 program included special performances by local professionals. Rather than having just jazz combos, they also hosted a big band from Woodway-Edmonds High School. In addition, they added the Friday night jam sessions, which were very popular. The performers particularly enjoyed the new permanent outdoor structure that provided weather protection. She shared some photographs from the 2021 Sea Jazz events. Ms. Williams summarized that outdoor summer music at the marina provides public enjoyment in a space that is safe and accessible to all. Sea Jazz contributes to the waterfront being a vibrant and active centerpiece for the Edmonds- Woodway community. She recommended the Commission authorize the Executive Director to provide a stipend in the amount of $1,500.00 to Edmonds-Woodway Music Boosters in recognition of the work provided by Pete Bennett as the Sea Jazz Coordinator for the 2021 summer program. Commissioner Faires said it is also important to acknowledge the support from Anthony's Restaurant for providing meals and non-alcoholic beverages to every single performer. Ms. Williams said Anthony's provided 150 meal vouchers at the start of summer. Pete Bennett, Sea Jazz Coordinator, thanked the Port staff and Commission, as well as Anthony's Restaurants, for supporting the 2021 program. It was a great year because there was no where else for the musicians to play due to the pandemic. In addition to professional musicians, he was able to get a number of college students to perform at the Friday night jam events, and the crowd received a huge bonus. He thanked Jake Bergevin, Edmonds-Woodway Music Director, for bringing the big bands for the Wednesday night events. He commented that the youth who participated are fantastic and really enjoy the opportunity to perform. While the 2021 program was fantastic, he said he is already thinking about how to make the program even better in 2022. Commissioner Preston said he attended a Friday night event and the lights under the awning look wonderful. He noted that Mr. Bennett spoke previously about adding an audio hookup to make the event available to performers with different setups. Mr. Bennett agreed that a built-in audio system could be a benefit. MINUTES OF REGULAR MEETING Port Commission October 11, 2021 Page 3 Packet Pg. 158 L/UUUQ1y1I CI IVUIUptC IU. I L/.71FUUyUJl,VF1 9.1.a COMMISSIONER ORVIS MOVED THAT THE COMMISSION AUTHORIZE THE EXECUTIVE DIRECTOR TO PROVIDE A STIPEND IN THE AMOUNT OF $1,500.00 TO EDMONDS-WOODWAY MUSIC BOOSTERS IN RECOGNITION OF THE WORK PROVIDED BY PETER BENNETT AS THE SEA JAZZ COORDINATOR FOR THE 2021 PROGRAM. COMMISSIONER FAIRES SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. 2022 PRELIMINARY BUDGET Ms. Drennan advised that the Commissioners reviewed and discussed the budget baseline conditions, property tax levy and economic development and tourism expenses budget at the August 301h meeting. The draft 2022 Budget includes the Marina Budget, Rental Property Budget, Overhead Budget, Capital Budget and Projected Cash Flow Schedule. Staff has also reviewed moorage rates, dry storage rates and marina operations fees and recommended appropriate rate adjustments. The Finance Committee met on September 29" to discuss the 2022 preliminary budgets, and their recommended changes were incorporated. Ms. Drennan advised that this is the first time the draft 2022 Budget has been presented to the Commission and public, and the documents have been available on the Port's website since October 1 st. After the workshop, the Commission may accept public comments about the budget. A public hearing is scheduled for October 251, and the updated budget packets will be available on the Port's website no later than the Friday prior to that meeting. The final budget is scheduled for approval on November 81h and must be submitted to Snohomish County by November 301h Ms. Drennan reviewed the draft 2022 Budget, highlighting the following: Introductory Section (Pages 3-8) Page 3 explains what the Port of Edmonds is and outlines the budget process. The budget is a plan that identifies resources for operations and capital projects, communicates the sources of revenue and costs of services, and allows the Commission and staff to review and prioritize repairs, improvements and other projects. The Cash Flow Model was implemented in 2012 as a method of determining Moorage and Dry Storage rates and planning for future large capital expenditures. The Cash Flow Model estimates future cash and investments based on projected revenue and expenses and known major capital improvements. The Cash Flow Model is the basis for the 2022 budget. At their April 8, 2013 meeting the Commission recommended a Moorage and Dry Storage rate increase of Consumer Price Index (CPI) plus 1%. At their August 11, 2021 meeting, the Finance Committee reaffirmed that recommendation. CPI for the year ending June 30, 2021 is 5.5%. The CPI number used for Port revenue increases and staff wage increases is CPI for All Urban Consumes, All Items in the Seattle -Tacoma - Bellevue Area. • The 2022 Budget Schedule is outlined on Page 4. The graphs on Page 5 illustrate the total sources of revenues and expenses by cost center. The majority of the revenue comes from the Marina, followed by Rental Properties and then Property Taxes. Other sources include interest income. The Marina is the largest cost center, followed by Overhead and then Rental Properties. Overhead includes any item that cannot specifically be allocated to a single cost center. • Pages 6 and 7 describe the various elements of the budget, and Page 8 provides the budget summary for 2022. It identifies Total Operating Revenues of about $9.9 million, Total Operating Expenses of about $8 million, and Property Taxes and other Non -Operating Revenues of about $751,000. Net Income is about $2.7 million. Marina Operating Budget and Notes (Pages 9 through 16) • The Marina Operating Budget includes Permanent Water Moorage, Dry Storage, electricity for the moorage, Environmental Cost Center, Fuel and Oil, Guest Moorage, Boatyard and Launcher. • For the Environmental Fee (Note M2), staff is proposing an increase of CPI +1 %. This fee hasn't been increased for at least six years, and the costs continue to increase. MINUTES OF REGULAR MEETING Port Commission October 11, 2021 Page 4 Packet Pg. 159 L/UVUJIIYII CI IV!MptI IV. yJCV Dr JL-SV Vli-4JL/r-MDl.r-/L/��FV U�VJI..VM 9.1.a ■ Commissioner Preston referred to Note M4 and asked why staff is projecting a decrease in fuel sales. Ms. Drennan responded that she has tried a number of approaches for projecting fuel sales, and still hasn't got close. The current proposal is based on an average of previous years. ► In previous years, $50,000 was allocated to the Launcher (Note M5) from Property Tax Revenue. Staff is proposing that this be reduced in 2022 to $25,000. The remaining $25,000 will be allocated to the Public Access Plan improvements. * Staff is proposing an increase to the Guest Moorage Rate (Note M7). As proposed, the summer rate would be $1.70/foot and the winter rate would be $1.55/foot. This seasonal rate structure matches that of the market. Commissioner Preston asked for more information about the Guest Moorage. Ms. Drennan responded that, typically, Guest Moorage is cyclical, with a high year followed by a low year, but the pandemic has made it more difficult to project revenue. • Permanent Moorage (Note M8) is presented as a rate increase of CPI+1%, with a 2% vacancy. The increase will result in a $250,000 increase over 2021 projected revenue and an increase of $15 to $70 per slip per month. Commissioner Preston referred to the Port's current policy of increasing moorage rates by CPI+1 % and asked if the same policy would apply if CPI were to increase by 12%. Commissioner Orvis recalled that the Port got in trouble years ago because of the decision to not raise moorage rates as the CPI increased. They eventually had to implement a significant rate increase in order for the revenue to be commensurate with the costs associated with the service. At that time, the Commission made the conscious decision to follow CPI, and surveys have shown that the Port's rates are in line with other marinas in the area. He expressed his belief that the current policy, which is based on CPI, has worked well for several years. While he agreed that the policy could be more controversial if inflation increased to 12%, the Port can't not increase revenues as the costs increase. He further recalled that the Commission made the decision years ago to not use taxpayer dollars to subsidize the marina tenants. In order to keep ahead of the game, moorage rates must increase based on inflation. Commissioner Faires added that, if CPI were to reach a high rate, two factors would apply. First, the Port has the benefit of visibility into the future. The Cash Flow Model indicates and guides with regard to where to set rates based on what will be needed in the future. The policy of CPI+l% recognizes and accounts for most of the costs the Port actually experiences. Commissioner Orvis observed that the policy of CPI+l% was implemented even when CPI was near zero, and the rate increases were very low. Ms. Drennan pointed out that, based on the annual rate survey, the Port's rates are consistently higher than Cap Sante, Everett, and LaConner and typically lower or equal to Elliott Bay and Shilshole. She reviewed that the Port raised moorage rates by 1.9% in 2021, Cap Sante raised their rates by 3% to 6%, Elliott Bay 2% to 6% and Everett 2% to 3.55%. LaConner's rates increased from 2.3% to 7%, but the smaller slips had the higher increase, which is unusual. From what she has been hearing, many marinas will be raising rates in 2022 similar to what staff is currently proposing. • Passenger Fees (Note M9) were estimated at 30,000 passengers at $1.60. • Dry Storage Revenue (Note M10) is presented as a rate increase of CPI+1%, with a 13% vacancy. This equates to a $49,000 increase over 2021 Projected Revenue and an average increase of $15 per space per month. ■ Parking Revenue (Note M11) is based on 2021 estimated revenue. Prior to 2021, the Port gave tenants one parking permit, and they had to pay for the additional permit. Starting in 2021, tenants now receive two parking permits at no additional cost. • Commissioner Preston referred to Note M16 and asked if 3% is the best rate the Port could get for Credit Card Fees. Ms. Drennan explained what is included in this fee, which ends up being an average of 3%. • Education and Training (Note M24) includes Hazardous Waste Operations and Emergency Response (HAZWOPER) training and First Aid training. There was no HAZWOPER training in 2020 or 2021 due to the MINUTES OF REGULAR MEETING Port Commission October 11, 2021 Page 5 Packet Pg. 160 UVuuolyiI CI Ivuiupu ILl..7J CU�rJL-yV Ul�-4JL/r-M�l�r-/ UyYUL/�VJI,UM 9.1.a pandemic. The proposed 2022 budget assumes that all employees with need to complete First Aid and HAZWOPER 8-hour training. In addition, an estimated 13 staff will need to complete the HAZWOPER 24-hour training. • Employee Benefits (Note M25) include a reduction in the mandatory Public Employee Retirement System (PERS) contribution from 12.97% in 2021 to 10.25% in 2022. Medical insurance premiums will increase by approximately 3.8%. There are also some changes in medical premiums due to staff changes and dependent coverage status. • Insurance (Note M27) runs from September to August, and the Port experienced a 15% increase effective September 2021. The budget is based on that number, plus 15% for the last 4 months of 2022. • The Marketing Budget (Note M29) includes $8,000 for the Seattle Boat Show. Commissioner Preston said he appreciates the additional funding in the Marketing budget. • Payroll Taxes (Note M32) increased by 18% between 2020 and 2021. The 2022 budget sets the Labor and Industry (L&I) and unemployment rates at the 2021 level. • The Repair and Maintenance Budget (Note M35) includes upgrades to the electrical feeders between the esplanade and the docks, as well as electrical tap feeder upgrades to the power pedestals on the docks. These items are contingent, as they don't yet know which ones will need to be replaced and/or repaired. • Salaries and Wages (Note M36) includes a CPI increase of 5.5% and merit increases per policy. Salaries and Wages have been allocated as follows: Marina (63%), Rental Properties (9%), Overhead (27%) and Capital Projects (1%). They are also proposing to add two positions in 2022: Marina Operations Entry Level Utility Worker and a part-time Security Officer. The current Security Supervisor will be working a 32-hour work week as opposed to 40, and the additional person is needed to fill in for vacation, sick and holiday pay. Mr. McChesney advised that the Port has been down two operations positions for the past 12 years, and they've made it work. However, the current level of turnover has resulted in reliability problems. Commissioner Preston asked about the 18% increase in Payroll Taxes, and Ms. Drennan said it is due to increases in L&I and unemployment taxes. ■ Supplies (Note M37) includes rehabilitating the launcher motor and overriding the variable frequency drive. This will result in a spare motor being available. • Utilities (Note M38) were budgeted with a 5% increase from 2021. This includes electricity, garbage and recycling, gas, water, sewer, phone and internet. • The Property Tax Carry to the public launch (Note M42) was reduced from the typical $50,000 to $25,000, with the additional $25,000 going to the Public Access Plan Program. • Overhead (Note M43) is allocated to the marina at 66%. The other 34% is allocated to Rental Properties. Rental Properties (Pages 17 through 21) • 2020 was the first year of implementing Governmental Accounting Standards Board (GASB) Statement 87, which requires the Port to treat leases as if they are a financing tool. They must be recorded partially as lease revenue and partially as interest revenue (Note P1). The total for 2021 is projected to be about $2,627,000 and the total for 2022 is projected to be $2,670,000. ■ Common Area Maintenance (CAM) charges (Note P2) apply to triple net tenants, which means they pay rent plus additional utilities. This budget is based on the current year, but an adjustment will be made in 2022, as needed. In addition, some tenants share a meter, and the Port bills back these additional utility costs on a monthly basis. MINUTES OF REGULAR MEETING Port Commission October 11, 2021 Page 6 Packet Pg. 161 Uul:u Jlyl I CI IVCIupt: IL). 7u CUOr JG-�V VI.�iJU r-MOI.r-/ U�'4U U�VJI,VM 9.1.a + The West Side Lease Revenue (Note P3) is also budgeted per GASB 87, with a portion as lease revenue and a portion as interest revenue. Anthony's is the only tenant paying minimum rent plus percentage rent. The Port received their last report in August, and they didn't exceed their minimum. For 2022, she assumed the Port would get 40% of their highest percentage rent. Jacobsen Marine's lease increases by 2.5% annually. The Landing has a CPI adjustment every five years, and the next rate adjustment will occur in August of 2024. The Edmonds Yacht Club has land leases for both the building and parking area. They get a CPI or fair market value adjustment every five years also, and the Port has been doing an annual CPI increase since 2015. • The Harbor Square Repair and Maintenance budget (Note P22) includes $50,000 for road and parking lot improvements. In addition, the Environmental Committee has proposed some additional environmental activities to prevent contaminants from entering the storm drains at a cost of $6,000. Ms. Williams advised that this is a placeholder, as the Port intends to go out to bid for the sweeping contract in November. Commissioner Orvis asked who pays to pump out the catch basins on Port property, and Ms. Drennan answered that the Port pays for this service as needed. Mr. McChesney reviewed that two pilot studies were done at Dry Storage to test the efficacy of oyster shells in catch basins. The first study was encouraging, but some analytical questions needed to be resolved. The second study indicated that the oyster shells work well if they are cleaned and/or replaced frequently, but source control is even more important. Rather than replacing the oyster shells every year, the Port will sweep the area four times a year to keep grit, heavy metals and oils out of the catch basins. Ms. Drennan clarified that the contaminants come from cars (brake dust, etc.) and not from any particular Port activity. To clarify for Commissioner Preston, Ms. Drennan explained that the HVAC budget covers the cost of maintenance. The contractor changes the filters on a quarterly basis and addresses incidental situations. Commissioner Johnston asked about the oldest HVAC systems at Harbor Square. Ms. Drennan answered that the oldest systems are from 2006, but the bulk of the systems have been replaced in the last five or six years. Commissioner Johnston asked if the newer systems are lasting longer, and Mr. McChesney answered the lifespan of the newer systems is actually much shorter. The current expected life of the new systems is 15 years. Ms. Drennan said the Port's policy is to repair the systems if it is economical to do so. Commissioner Faires summarized that none of the units currently need to be replaced in 2022, but there could be a surprise. Ms. Drennan noted that there are about 84 HVAC systems at Harbor Square. • The Supply Budget (Note P24) includes restroom updates in Harbor Square Building 5. • The Overhead Allocation (Note P31) for Harbor Square is budgeted at 34%. Overhead Budget (Pages 22 through 27) ■ The State Audit for 2020-2021 will occur in 2022 (Note 05). The Port is on a 2-year cycle. Commissioner Faires pointed out that the State Audit is an expense that a private marina would not incur. He asked why it isn't shown as an expense that is paid with tax revenue. Ms. Drennan noted that the audit has never been expensed as anything other than overhead. The auditors look at everything (rental properties, marina, contracts, Commission meetings). Trying to divide it all out would be too confusing. Commissioner Orvis recalled that the Commission previously agreed to highlight the expenses that were incurred because the Port is a public entity. For example, the documentation for public records is an expense that a private entity would not have. However, this year, the Port Commission agreed to allocate the majority of the tax revenue towards public amenities associated with the Portwalk. • Commissioner Education (Note 09) was budgeted at a new high because there will be at least one new Commissioner. It is likely they will want to attend more educational opportunities. MINUTES OF REGULAR MEETING Port Commission October 11, 2021 Page 7 Packet Pg. 162 vuuuoiyii 1=11vcs1UPW iv. 9.1.a • There will be no Port Elections in 2022 (Note 010). However, it is important to keep in mind that the cost of the primary in 2021 was $15,000. They expect that the general election will cost $8,000, which means the 2021 budget will run over. • The Communications Budget (Note 014) includes two mailings to Port District and Edmonds Residents in 2022. • The Marketing Budget (Note 020) will include funding for Family Day, as well as the holiday event at the marina. • Office Expenses (Note 023) will include new IT security tools. They will also start implementing apps and programs that will provide some additional in-house automation. • One of the major purchases (Note 029) will be the awning for the south side of Marina Operations. The budget is for the required materials, and the work will be done in house. The intent is to match the awning that was built at the Public Plaza for Sea Jazz. The current canvas awnings are made of canvas and are very difficult to clean. ■ Interest Income (Note 033) is budgeted based on anticipated interest per -the -bond schedules. Currently, interest rates are down. In addition, the Port will be spending about $6 million on the new Administration/Maintenance Building, which will reduce the amount of money available to earn interest on. • As currently proposed, Property Tax Revenue (Note 036) will be allocated as follows: $140,000 for Commissioner Costs, $10,000 for public records requests, training and tools, and $425,000 for the North Seawall and Portwalk Project. On Friday, she learned that the Port's maximum tax levy can be about $606,000. As opposed to doing $600,000 and then banking $6,000, she proposed that they collect the full amount allowed. The additional $6,000 would be allocated to the North Seawall and Portwalk Project. Combined Operating Budget (Pages 28 through 29). • Combining the Marina Budget, Rental Properties and Overhead Budget gives a net income $2,666,000. Some of the numbers may be adjusted slightly before the next meeting. Proposed 2022 Budget Compared to 2021 Projected and the Previous Four Years (Pages 30 and 31) ■ The net income in 2017 was almost $2 million, about $2.6 million in 2018, about $3.1 million in 2019 and about $2.8 million in 2020. They are looking at about $2.9 million in 2021 and about $2.7 million in 2022. Revenue and Expense Trends (Page 32) • The graph shows that revenue and expense trends mirror each other. The nominal costs due to COVID-19 were about $282,000 in 2020 and about $16,000 in 2021. Commissioner Faires noted that both of these numbers are well below the worst -case projections. He felt it was prudent, on the Port's part, to have done the worst -case scenario budget to identify the potential impacts of the pandemic. Capital Budget (Page 33) • The Capital Budget shows the 2021 Budget, 2021 Actual/Anticipated, and the 2022 through 2026 budgets. The 2023 through 2026 budgets are placeholders intended to identify projects coming up in the future. • The proposed 2022 Capital Budget identifies $70,000 for Accounts Payable Authorization Software, Document Management Software and Microsoft SQL. The Port received a $30,000 grant to help fund this project. She briefly explained what the project entails and how it will be implemented going forward. ■ The proposed 2022 Capital Budget includes $60,000 to replace the CAT Forklift with an electric one. MINUTES OF REGULAR MEETING Port Commission October 11, 2021 Page 8 Packet Pg. 163 ULP0001Y1I CI IV"1UPU IU. U.7'FVLjuua%..,um 9.1.a Commissioner Orvis asked if the new electric forklift would be kept under cover, and Mr. McChesney answered that staff anticipates purchasing the new forklift after the Administration/Maintenance Building has been completed, and there will be space to store it inside. • The proposed 2022 Capital Budget identifies a tentative budget of $7 million for the new Administration/Maintenance Building. In addition, $250,000 has been budgeted for furniture, fixtures and shop setup for the new building. • They are proposing a vehicle replacement for 2022 at a cost of $38,000. This may occur in late 2022 or early 2023, depending on whether the Port decides to go electric or not. They don't currently have the infrastructure for electric vehicles, but it will be installed as part of the new Administration/Maintenance Building. The North Seawall and Portwalk Reconstruction Project will still be in the engineering and permitting phase, and about $200,000 has been budgeted in 2022 to continue that process. ■ Funding for I Dock lighting (of $25,000) has been identified in the 2022 budget. Projected Cash Flow Schedule (Page 34) ■ The projection is that 2021 will end with approximately $24 million in cash and investments, an increase of approximately $2.8 million in cash. In 2022, there will be a large expenditure for the new building, which means cash will drop by about $3.4 million overall. Cash will increase again in 2023 by about $3 million, but will decrease again in 2024 and 2025 when the North Breakwater and Portwalk Reconstruction Project is done. Commissioner Faires voiced concern that when it comes to justifying the budgeting process and explaining it at a top level to anyone of the three constituent elements (marina, rental property and public amenities), public amenities gets the short shrift. They are looking at a major investment in the North Marina Breakwater and Portwalk, which will result in a significant public amenity, and he would like to see a top-level accounting, year - by -year, of how funding is allocated to each of the three elements. This would help people understand that tenants are not paying for the public amenities and taxpayers are not subsidizing the marina. Ms. Drennan responded that before a separate accounting schedule can be created, the Commission will need to have a discussion about how the North Marina Breakwater and Portwalk Reconstruction Project will be funded. She can provide options, but the Commissioners will need to make the final decision as to what portions of the project will designated as public amenities. Commissioner Orvis expressed his belief that the tenants should be responsible for a portion of the funding for the Portwalk. It enhances the marina and makes it attractive. While the public will benefit, the Portwalk and Seawall are inherently part of the marina. He voiced concern that Commissioner Faires' request could quickly degenerate into an artificial construct. Commissioner Faires agreed that it would be artificial in the sense that it isn't really an accounting problem. It is a decision problem, and the Commission needs to have a discussion relative to how to apportion these costs. Commissioner Johnston said he believes it would be easy for the Port to defend the funding allocations. The Port's charter is to provide public access. Even though it does not create a revenue stream, the portwalk is a great benefit to the boaters, as well as the taxpayers. Ms. Williams suggested that a future public mailer could provide a breakdown of how the property tax revenue is allocated. The Commissioners agreed that this would help the taxpayers understand exactly how the public funds are used. Proposed Moorage and Dry Storage Rates (Pages 36 through 39) • It is important to remember that the Dry Storage Rates are now seasonal. MINUTES OF REGULAR MEETING Port Commission October 11, 2021 Page 9 Packet Pg. 164 uUl1U01Y1I CI IVCIUPC lu. Uy°4ULJVUJIiUM 9.1.a Marina Operations Fees (Pages 40 through 43) • Staff completed a comparison study of the Port's Boatyard and Travelift rates and discovered they were low compared to the market. While the proposed increases appear large, they are not nearly as large as they could be based on market. All of the Travelift rates were increased, and the Boatyard rates will increase by CPI. • The environmental fees were increased on a tiered -basis depending on boat size. • Labor fees were increased, as they are associated with the cost of staffing. • Guest Moorage and Loan -a -Slip rates were increased by CPI. • Rather than having to periodically raise the Launcher rates to a greater degree, staff is recommending that the rates be increased every year based on CPI. The proposed rates are budgeted CPI to the nearest dollar with sales tax to avoid having to deal with a lot of change when people pay with cash. • The fees for a number of other services were also increased by CPI or CPI+l %, including engine haul/equipment move, workboat, dewatering pump out and labor. Fuel Markup (Page 44) ■ The fuel markup per gallon will be increased from $.86 to $.92, which is CPI+1 %. There are additional costs associated with calibrating the pumps, and a new router was needed for the Point of Sales Program. There are also some increased costs for Department of Ecology mandates. Rate Survey for Local Boatyards (Pages 45 through 47) • These numbers were used as the basis for the proposed increases to Marine Operation fees. Employee Pay Scale (Page 48) • This page outlines the new Employee Pay Scale, incorporating a 5.5% increase. As proposed, the entry-level pay for seasonal staff would increase to $16 per hour, and the maximum pay would be $17 per hour. Economic Development and Tourism Expense (Page 49) Economic Development and Tourism Expenses were allocated per the Commission's discussion at a previous meeting. Property Taxes (Pages 51 through 57) ■ The Commission reviewed this information at previous meetings, and there have been no changes since the last discussion. Ms. Drennan concluded her presentation by stating that a public hearing on the Preliminary 2022 Operating Budget is scheduled for October 25'h. As per law, the hearing has been advertised on the Port's website, the City of Edmonds channel, My Edmonds News and the Everett Herald. Notices have also been posted in all of the Port's offices. PROJECT REPORT: NEW ADMINISTRATION AND MAINTENANCE BUILDING Mr. McChesney provided a status report on the new Administration/Maintenance Building, announcing that building permit applications were submitted on October 8'. The City has about a week to review the submittal. If the application is deemed complete, the City will issue a Notice of Completeness at that time. The hope is that the building permits will be issued in early 2022 so the project can go out to bid. While the building permit application is being reviewed, the Port will continue to prepare the necessary construction documents and put together the final MINUTES OF REGULAR MEETING Port Commission October 11, 2021 Page 10 Packet Pg. 165 UUUUJIIJ.II CI IV!Mpt: 1U. 7JCUDr JL-7UUlr-4JL/r-MD1rr-/ L/7'FUUUVJliUM 9.1.a specifications. They still haven't made a final determination as to whether Leadership in Energy and Environmental Design (LEED) Gold certification will be achievable. Staff will continue to work with Salmon Safe to develop a scope of work to make sure the project complies with all of their requirements. Mr. McChesney summarized that the project is currently on schedule, and the City has not identified any problems to date. They have a good team of consultants working on the project. The goal would be to get the permits, put the project out to bid, and be ready to start construction in March 2022. PROJECT REPORT: NORTH PORTWALK AND SEAWALL RECONSTRUCTION Ms. Williams provided a brief overview of the North Portwalk and Seawall Reconstruction Project, noting that all of the consultants have submitted their 60% designs for review. Staff had a recent meeting with Makers to review the plans and discuss the following: • Lighting. They discussed the pros and cons of post lighting versus bollards to provide lighting on the edge of the Portwalk into the parking lot. Makers will provide some design options utilizing both options. Gates. The original idea was to do swinging gates, but the design later changed to sliders. They are now back to proposing swinging gates, as the design fits better with the preferred closure mechanism and key card entry system. Swinging gates also work better with how the American's with Disabilities Act (ADA) ramps are situated. Commissioner Faires asked if the gates in the South Marina would also be changed to provide a key card entry, and Mr. McChesney answered that they will use the North Portwalk and Seawall Reconstruction Project as a way to launch the new system, and then the intent is to phase in the rest of the gates. • Materials. They discussed different materials and design ideas for the railing. • North Plaza. They discussed the North Plaza purpose and how they want to incorporate art into the Portwalk ■ Entry to the Portwalk. They talked a little bit about the space behind Arnies, which will be the entry to the Portwalk. Ms. Williams summarized that Makers will continue to work on concepts and will present some updated renderings based on the direction provided by staff. Staff will present the updated renderings to the Commission for review in November or December. Ms. Williams reported that the 60% design comments were presented back to the consultants, and the permit submittals are now in the final stages. Because the Port Administration Building demolition was added to the project, the scope of work with Landau Associates was expanded to include a historical property assessment. The State Environmental Policy Act (SEPA) Checklist has been completed, and copies are available to the Commission for review. Landau Associates and CG Engineering are working on final design details to complete the Joint Aquatic Resources Permit Application (JARPA) and the biological evaluation. The Port is in the final stages of reviewing the Shoreline Master Program (SMP) Consistency Evaluational Technical Memorandum, which is the last step before submitting the Substantial Development Permit application. Commissioner Orvis asked if there has been any progress on efforts to get the federal permitting agencies to work together. Commissioner Johnston reported that it was a topic of conversation at the Washington Public Port Association (WPPA) Environmental Seminar. James Thompson and Jerry O'Keefe, from the WPPA, would like to meet with the Port staff to discuss what is happening along those lines. Mr. McChesney agreed to contact them to arrange a time to meet. Commissioner Johnston advised that there are currently 12 to 15 port projects in the pipeline that are more aged than the Port's project, and there is a lot of mounting frustration. The WPPA has hired an extra facilitator at the agency level, and they may hire another if enough ports are interested. This could help expedite the process. Commissioner Orvis expressed frustration that, at this time, no permits are being issued simply because two federal bureaucracies (Department of Ecology and National Marine Fisheries) won't work together. The pressure mounts daily, as the delays could result in some catastrophic failures. Commissioner Johnston advised that the WPPA has contacted most of the State's federal and Washington State Representatives in an effort to get help. Mr. McChesney recalled that, from the National Marine Fisheries' (NMFs) point of view, the issue is how to calculate MINUTES OF REGULAR MEETING Port Commission October 11, 2021 Page 11 Packet Pg. 166 VUUUORYII CIIVUIUptC ILJ. yJCV OrJCyov�.-4oVr-Mol.ry v�•rov�w�.vr� 9.1.a mitigation, and they have been trying to develop a one -size -fits -all model that fails in reality because the projects are all completely different. CLEAN UP DIVE Ms. Williams provided some photographs from the recent cleanup dive on M, N, half of P and Q Docks that was performed by Annie Crawley and her young scuba diving team. There were about 25 divers, and a lot of shore support, as well. They collected three dumpsters full of trash. A story of the event was featured in My Edmonds News, and a photo will be published in the next newsletter as a reminder for everyone to be careful what debris goes off the docks or off the boats. She concluded that the dive was successful and the Port looks forward to two more dives in 2022. CITY OF EDMONDS REPORT Council Member Olson announced that the City's proposed 2022 Budget is available online. She also advised that at their October 12' meeting, the City Council will be asked to approve a final bond ordinance for the wastewater treatment and other facility management. Staff will update the Council on changes needed to prepare an offer for the Safety and Disaster Coordinator candidate, who is very qualified. There will also be a confirmation vote on a special meeting agenda for the Development Services Director candidate, who is being put forth for confirmation. They will discuss potential staff changes in the event that some of the Council Members will change on November 2„ a EXECUTIVE DIRECTOR'S REPORT Mr. McChesney reported that he attended the City's virtual open house regarding an interim update to the Waterfront Comprehensive Plan. Some of the elements in the plan have become obsolete, such as the Edmonds Crossing Project and projects related to Edmonds Marsh restoration and Willow Creek. The more extensive Comprehensive Plan update will not likely occur until 2024. The Port's North Portwalk and Seawall Restoration Project has been included as part of the interim update. COMMISSIONER'S COMMENTS AND COMMITTEE REPORTS Commissioner Johnston reported that he attended the Washington Public Port Association (WPPA) Environmental Seminar in September where several topics of interest to the Port were covered: At the "Sustainable Infrastructure" session he heard how industries in Europe, particularly Denmark, have been successful getting together in consortiums to use the waste products of one industry as input products to another. They are all working together to reduce waste in the outstream. He noted that the agricultural industry in Eastern Washington has been doing this for years. They are always thinking of ways to use everything, which is a great concept. Ted Sturdevant, former Director of Ecology, is running a private program to look into opportunities for sustainable infrastructure. • They heard from the new Director of the Department of Ecology's Model Toxic Control Act (MTCA) Program who is very enthusiastic. The program is well staffed and financed at this time. • Several ports made presentations on what they are doing for stormwater management and treatment, and he was proud to learn that the Port is on the leading edge of these efforts. • Several ports made presentations on current projects. Some of the highlights were the cleanup effort at the Port of Everett, stormwater technology using oyster shells, etc. • The "Environmental Justice" presentation by the Port of Vancouver was particularly interesting. In 2017, they were doing a major cleanup of an industrial area that was across the fence from a residential community when they suddenly realized they weren't getting enough input from the people who lived next door. They used a series of ice cream socials to gather people and solicit input. MINUTES OF REGULAR MEETING Port Commission October 11, 2021 Page 12 Packet Pg. 167 umou Jlyll CIIvt luptC IL). L./V'4VL/VV0%,Vh 9.1.a ■ There was some discussion about off -shore wind development, and there are some major lease areas off the coasts of Washington, Oregon and California where giant wind turbines will be installed. There are concerns about whale and fish migration, as well as bird flights. A small pilot project has already been done on the east coast, and people involved in that project presented. It's the way of the future, but it will create some interesting issues off the coast. Commissioner Johnston reported that he attended a Finance Committee on September 291h where the Preliminary 2022 Budget was the topic of discussion. On October 5th, he attended the Economic Alliance of Snohomish County (EASC) Coffee Chat on urban vitality in the four communities of South Snohomish County (Edmonds, Mountlake Terrace, Everett and Lynnwood). They mostly talked about the different characters of the four cities and where they are going in the future. A lot of the new development is transit -oriented. The biggest take away is that Snohomish County is slowly tilting away from Seattle as far as its emphasis, and more attention is being paid to Paine Field, Everett, South County, etc. Commissioner Johnston announced that he would attend the WPPA's Small Ports Conference from October 201 to October 22nd in Leavenworth. Commissioner Orvis said he also attended the September 29' Finance Committee meeting, where the Preliminary 2022 Budget that was presented to the Commissioners earlier in the meeting was discussed. He commented that Ms. Drennan did a great job preparing the documentation. He recommended that people read the annual report to learn more about the Port. Commissioner Faires reported that he attended the Edmonds Economic Development Commission (EDC) meeting on September 151, and the discussion primarily focused on priorities. While seven or eight items were identified as high - priority, it is likely that only two or three of them can be accomplished in the next year. The meeting dealt with a process to identify and organize around the true high -priority items (those that will make a difference and are relatively near term). The discussion will continue on October 20'. The new priority list will be presented in a report to the City Council and will require some action by the group. Mr. Baker reported on his attendance at the Northwest Marine Trade Association (NMTA) meeting, noting that he had a lot of discussions with industry people about rates and he believes the Port's proposed new rates are right on track. He received some admiration for the Port's model of increasing rates by CPI+1% from marinas that are struggling with how to communicate and frame necessary rate increases. Labor and hiring was a major topic in side conversations, as every marina seems to be in the same boat. Paul Sorenson's presentation was very similar to previous years. He reported there were about 400 new boat registrations in the State, which is lower than many had anticipated. The marina survey indicates that other marinas are seeing the same trends as the Port of Edmonds, longer waiting lists, less turnover and higher guest moorage. Commissioner Preston reported that he attended an Edmonds Yacht Club event on October 8`h and spoke with Fleet Captain Larry Carpenter about the Holiday on the Docks event. Recognizing that the Argosy Christmas Ship isn't coming this year, they are hoping that their event will be a bigger and better show. Commissioner Preston announced that he would also attend the WPPA Small Ports Seminar. ADJOURNMENT The Commission meeting was adjourned at 9:10 p.m. Respectfully submitted, E116-310—d by: 43CTI79� Steve Johnston Port Commission Secretary MINUTES OF REGULAR MEETING Port Commission October 11, 2021 Page 13 Packet Pg. 168 9.1.b k� r Q Packet Pg. 169 9.1.b GMA Plan Update Requirements & OFM Population Projections 2. VISION 205o Regional Plan I Countywide Planning Policies 4. PAC Recommendation ➢Metro City—Yorik Stevens-Wajda (Everett) ➢Core Cities —Michael Kattermann (Bothell) ➢HCT Communities —Steve Toy (Snohomish Co) ➢Cities & Towns —Russ Wright (Lake Stevens) ➢Urban Unincorporated —Steve Toy (Snohomish Co) Remaining Schedule Packet Pg. 170 What led to tonight's discussion? A Plan for the Central Puget Sound Region ♦• 4 s'' kiwing Together "The Future We Choose" SCT Review VISION 2050 •Post-2oi5 Plan •3 Alternatives Adoption evaluated •Input to PSRC •Preferred Plan: VISION Update Based on Transit - •Growth and Focused Growth Infrastructure •Consistent with SCT Summits recommendation 2021 Buildable Lands Report •Evaluated urban growth capacity to 2035 CPP GF-5 •SCT PAC developed draft 2044 growth targets for jurisdictions within VISION 2050 regional geographies At each major UGA review (every 8 years under GMA): (2) Based upon the growth management population projection made for the county by the office of financial management, the county and each city within the county shall include areas and densities sufficient to permit the urban growth that is projected to occur in the county or city for the succeeding twenty-year period... Packet Pg. 172 VISION 2050 Regional Plan yr' �` � h � - ems. W ;-• 4- .. i}• K M . • R,} '.fir'.. • y/} 1 a y J' r�. Plan for the Central Puget ad,Rgion _ ate/ a --. Adopled October 29, 2020 Pug®1 Sound Reg onal Crouncii 9.1.b Regional Population and Job Growth 2017-2050: Region Pop u n Growth Job Growth 1,756,000 Data Source: PSRC Regional Forecast 1,158,000 Countywide Population and Job Growth 2017-2050: Population • • • King County 50% 59% Kitsap County 5% 5% Pierce County 21% 17% Snohomish County 24% 19% Data Source: County growth share from VISION 2o5o Regional Growth Strategy Note: Central Puget Sound counties have agreed to use this forecast for initial growth target setting for the 2024 Comprehensive Plan Updates Packet Pg. 174 9.1.b 1,400, 000 1,200, 000 1,000, 000 800,000 600,000 400,000 Snohomish County Population b`('bti°`�°ti°ti�'y°ti�,y°'��ti°ti�'ti°'�°ti°`��"�°3�ti°3�ti°'��'�°°a 1,326,529 - 1,090,757 —DFM Su pp. Projection - Low —OFM Supp. Projection - Medium ❑FM Supp, Projection - High —VISION 2050 RGS Actual Population Note: Next OFM population projection will be released in late 2022 Packet Pg. 175 RGS further distributes 2017- 2050 population and employment growth to `regional geographies" (different groups of jurisdictions) throughout the central Puget Sound region Snahomish f oun!y a fSi�� Cour+syr f } s I Regional GeoWzphe _ hJevaOMb!Cux ]taro orlac ucm- i lacers Lktw IMnw pDiBled fleas PLId �7 bgxuuval Lwd rr�..i beuie. eu.b LA." hgjstW s IF]p� �j�p�a{h 8r1y � R7p0�i •vyr� Packet Pg. 17E Regional Geographies in Snohomish County: Metropolitan City: Everett Core Cities: Bothell, Lynnwood High Capacity Transit (HCT) Communities: ➢Arlington, Edmonds, Marysville, Mill Creek, Mountlake Terrace, Mukilteo (cities) ➢ Bothell MUGA, Edmonds MUGA, Everett MUGA, Larch Way Overlap, Lynnwood MUGA, Mill Creek MUGA, Mukilteo MUGA (unincorporated portions of SWUGA) Cities & Towns: Brier, Darrington, Gold Bar, Granite Falls, Index, Lake Stevens, Monroe, Snohomish, Stanwood, Sultan, Woodway Urban Unincorporated Areas: Remaining Urban Unincorporated areas (Brier, Mountlake Terrace and Woodway unincorporated MUGAs, Paine Field area, Lake Stickney and Silver Firs Gap, Maltby UGA, and all unincorporated non -SW UGAs) Rural: Rural Designated Lands Packet Pg. 177 9.1.b SnohomishCounty's Population and Job Growth Shares by Regional Geography, 2017-2050: Metro City Core Cities HCT Communities Cities & Towns Urban Unincorporated Rural Total Snohomish County Population 20.0% 12.0% 50.0% 9.5% 4.0% 4.5% 100.0% JobdfA 39.5% 17.5% 30.0% 8.0% 3.0% 2.0% 100.0% VISION 205o RGS —Clear Emphasis on Focusing Growth NearTransit and in Centers Packet Pg. 178 9.1.b UGA Population Growth to 2044 compared with Current Comp Plan Capacity to 2035 (based on 2021 Buildable Lands Report) 200,000 1 150,000 100,000 69,382 50,000 39,251 (50,000) (30,131) (100,000) 41,629 30,616 (11,013) 173,455 120,252 38,160 42,033 3,873 (53,203) 8,673 17,202 8,529 Metro City Core Cities HCT Communities Cities & Towns Urban Uninc 2017-44 Pop Chng 2017-2035 Addtnl Pap Cap Addtnl Pop Cap Surplus vs Shortfall to 2044 Notes: Cn • 2044 population is derived from 2017-2050 straight line interpolation. • Information shown is for current city boundaries as of Aug-26-2021. • Due to relative) large annexations of portions of the unincorporated UGA into Cities & Y g P p a Towns since 2017, the RGS growth shares were adjusted to 11% for Cities & Towns (up from 9.5%) and 2.5% for Urban Unincorporated (down from 4%). 1Packet Pg.179 9.1.b Pre-2017 Annual Average Population Change compared with Post-2017 Annual Average Change r a a 8,000 7,635 7,000 6,424 6,000 5,000 4,000 3,000 2,570 2,000 1,542 L1,116 1,000 338 Metro City Core Cities HCT Communities Annual Avg Pop Chng 2011-2017 1,141 1,413 WE Cities & Towns 621 �21 Urban Uninc Annual Avg Pop Chng 2017-2050 1,215 6578 -� Rural r Q Packet Pg. 180 9.1.b 6aaaa 4aaaa (20, ) f 40.1 U A Employment Growth to 2044 compared with Current Comp Plan Capacity to 2035 (based on 2021 Buildable Lands Report) MetroCikles CareCikies HCT Communities Cities&Tovwns Urban Uninc 2017-44 Ernn CMng 2017-2035Addtnl Ern Cap RAddtnl Ernp Cap Surplus vsShortfallto 2044 Notes: • 2044 employment is derived from 201.7-2050 straight line interpolation. • Information shown is for current city boundaries as of Aug-26-2021. • Employment estimates and forecasts exclude resource and construction jobs. • Due to a recommended reassignment of employment growth from the Town of Darrington to other Cities a &Towns and to the Paine Field MIC within the Urban Unincorporated regional geography, the RGS employment growth share for Cities & Towns dropped to 7.7% from 8.o%, while the Urban Unir Packet Pg. 181 share rose to 3.3%from 3.o%. 3,500 3,OW 2,500 2,000 1,5OC] 1,000 50D Pre-2017Annual Average Employment Change compared with Post-2017Annual Average Change Metro Cities Core C ties 3,C76 2,CCC HCT Communities Annual Avg Emp Chng 2D11-2D17 RR1 670 511 436 2 133 22 Cities & Towns Urban Unlnc Rural Annual Avg Ern Chng 2D17-2D50 Packet Pg. 182 Process for allocating zo years of projected growth in Snohomish County for city and county GMA planning follows CPP GF-5: • Uses SCT process • Uses the most recent OFM county population projections and the PSRC's Regional Growth Strategy (RGS) as the starting point Emphasizes growth in and near centers and high -capacity transit, addresses jobs/housing balance, manages and reduces the rate of rural growth overtime, and supports infill within the urban growth area • Must consider each community's vision & regional role in the RGS • Shall ensure flexibility for jurisdictions in implementing the RGS, considering levels of infrastructure investment and market conditions Packet Pg. 183 CPP GF-5: • Results in city, unincorporated UGAs/MUGAs and rural/resource area targets in Appendix B of CPPs • States that growth targets indicate the amount of growth each jurisdiction is expected to plan for in its comprehensive plan Calls for two separate steps for establishing zo-year growth targets: • Initial Growth Targets (developed by SCT in 2021) ➢ to be used for at least one of the plan alternatives evaluated by jurisdictions for their GMA plan update • Reconciled Growth Targets (to be developed by SCT in 2024-2025) follows GMA plan updates by jurisdictions in Snohomish County Packet Pg. 184 9.1.b PAC developed a methodology for translating the population and employment projections in VISION 205o by regional geography to individual jurisdictions Methodology takes into account the capacity results to 2035 from the 2021 BLR • In addition, a series of data factors were used to distribute growth beyond 2035 to individual jurisdictions, that take into account: existing population and employment distribution ➢change over the past decade ➢volume of pending development ➢number of light rail and HCT stations ➢MIC locations, and ➢transportation accessibility to job centers (for population) Packet Pg. 185 9.1.b 250AM 20DAM 150,DW 10 M 50AW City of Everett Population (using dty boundaries as of Aug-26-2021) —pop —Total Pap Capacity to 2035 (2021 BLR) Metropolitan City Everett Citv 2020-2044 Population Change 69,547 68,547 u. r N O N 2035 Pop Capac ti N Z Surplus/ ShortF 0� @ 2044 .k (30,1 �I (3C,1 R H * - Negative amounts indicate additional capacity needed 3 beyond BLR capacity results o 0 Packet Pg. 186 9.1.b 200 M - 180,000 160,000 140�= 120,000 100,000 sa M 60,000 40,000 20.00❑ City of Everett Employment fusing City boundgrWs as of Aug,26-2D21) �6'P °�'�, n � �'� � �� °�� -; °� - �' �' �' tip. �►e -�:, O° L - ° —Emp —Total Emp Capacity to 2035 (2021 BLR) Metropolitan City Everett City 2019-2044 2035 Emp Capac ",') Employment I Surplus/ Shortf 0 Change @ 2044 * con 157,340 (24j 67,340 24, H t *- Negative amounts indicate additional capacity needed beyond BLR capacity results Packet Pg. 187 9.1.b 140,000 120)000 100,000 a0,0w 60,0m 40," 20= Core Of*$ Population (using city boundaries as of Aug-26-2021} d'° -FF, rc�, 6;; �dti�-FF ri �, -6;* -�, roti -Iq ,�o� -f, ,, r� , -Iq , o`' o�`' o�'� �o , a°' �o° o� �o � a 6 �v �o`' ,roe`° ,�o -"Z) � , -s?, -o, T. T —TotaI Pap Capacity to 2035 (202 1BLR) Core Cities Bothell City (Sno Co part) Lvnnwood Citv u_ r N O N 2020-20" 2035 Pop Capad I, - Population Surplus/ Shortf Change @ 2044,k 0� 39,316 (11,0 13,150 3,3 rl 25,167 7,6 am R H * - Negative amounts indicate additional capacity needed beyond BLR capacity results o 0 Packet Pg. 188 9.1.b 100.000 90.000 W.Ow 70.aao G4u,aao SCAM 4,D.GW 30.000 Mkw 10= I Core Cities Employment (using city boundarres as of Aug-26-2021) —Emp —Total Emp Capacity to 2035 (2021 BLk) Core Cities Bothell City (Snc Cc part) Lvnnwccd City u_ r N 0 2035 Emp Capac ti Surplus/ Shorts r U 2044 * O� CO (2r: rl (gf� a� R H * Negative amounts indicate additional capacity needed beyond BLR capacity results 0 lip 2019 - 2m Employment Change 30,615 8,705 21,912 Packet Pg. 189 9.1.b Gffl o o SIDD)DW 40D)DW 3OkDA a 201DAM ioo,00a HCT Communities Population (using pity boundaries as of At%-26.2.021) —pop —Total Pop Capacity to 2035 (2021 BLR) 2020-2044 Population HCT Communities 153,241 Arlington City 14,781 Edmonds City 13,113 Marysville City 29,108 Mill Creek City 3,897 Mountlake Terrace City 13,424 Mukilteo City 3,078 Bothell MUGA 10,927 Edmonds MUGA 908 Everett MUGA 17,135 Lynnwood MUGA 19,783 Mill Creek MUGA 13,377 Mukilteo MUGA 8,179 Larch Wav Overlap 5.W c c N d L 2035 Pop Capac d Surplus/ Shard @ 2044 * ii (53,: o ti t N r o �2ri Vi [3,4 Ni € 2't N {3,4 a� c� (6,f o (6,4 c� 0 * - Negative amounts indicate additional capacity needed N beyond ELR capacity results U ED a Packet Pg. 190 9.1.b 200,OOD 18Qo0D 16).M 1410M 120 M 1DDAM 90.M 6).M 40,OOD 20,OOD HCT Communities Employment fusing city boundaries as of Aug-26-2021) .yo LQ 'y0 .k0 .LOh'LD .�0 t0 t0 y0 y0 '01 f,) 'fl" -PI "PI "PI 41V y��� 'yob 1��� -PIS rL,, ��� 401� rp, `PI 'L���-PI �'4�0 ��S �i'4'G'� —Erne —Total Emp Capacity to 2035 (2021 BLR) 2019-20" Employment Change 51,331 14,423 3,058 17,616 736 2,717 2,358 542 106 1,905 2,942 1,599 2,888 491 HCT Communities Arlington City Edmonds City Marysville City Mill Creek City Mountlake Terrace City Mukilteo City Bothell MUGA Edmonds MUGA Everett MUGA LynnwDod MUGA Mill Creek MUGA Mukilteo MUGA Larch Wav Overlap c c N d 2035 Ern Capac a Surplus/ Shortl 29�14 s LL o ti N (1,4 O (' V i (4 CO p r (i H (f t (4 O L (S (' iv (I 'c * - Negative amounts indicate additional capacity needed o N beyond BLR capacity results U c E t v R r r Q Packet Pg. 191 9.1.b 140030 l2jD p 1W." 900A WSW a0,o❑o 20.000 CHWS & TDNm$ (Reminftj Pgxialhion {using city bvundarier. as of Aug-26-2021) —pop —Total Pap Capacity to 2015 (2021 BLk) 2020-2044 Population Change Cities & Towns 27,129 Brier City 540 Darrington Town 308 Gold Bar City 247 Granite Falls City 2,101 Index Town 18 Lake Stevens City 9,614 Monroe City 4,603 Snohomish City 2,752 Stanwood City 3,258 Sultan City 3,526 oodwav Town 162 2035 Pop Capai j Surplus{ Shortl iZ T cv :r * - Negative amounts indicate additional capacity needed le beyond BLR capacity results e N I- U c E t v R Y Y Q Packet Pg. 192 9.1.b ds,ow 00,ODD 35,WD 30,ODD 25," 20," 15,60D 1a,00D 5,ODD Cities & Toms (Rernairk1t1r) Employrnient (using city boundaries ries as of Aug-26-2021.) �o' on -P -& .�' ,�1, '01 -,$ '0 �o`�,P -P .61 41 ,P, 'f0, .1o,� -P, -01 .e,, yo'��' 'f' .P"��' ,ro, -&1 41 .6°° —Emp —Total Emp Capacity to 2035 (2021 BLI ) 2019-2044 Employment Change Cities & Towns 12,270 Brier City 114 Darrington Town 493 Gold Bar City 591 Granite Falls City 1,155 Index Town 3 Lake Stevens City 3,2113 Monroe City 2,324 Snohomish City 1,924 Stanwood City 1,209 Sultan City 1,329 Woadwav Town 12 2035 Emp Capac R c Surplus/ 5hortP ii @ 2044 * N (1, N { ti N 1,C �O ] U CO N r L (9 t (2 0 L * - Negative amounts indicate additional capacity needed beyond BLR capacity results N I— U c E t v R r r Q Packet Pg. 193 9.1.b • The Cities and Towns subgroup met on October 11 to discuss growth targets. • The group focused on transportation access to current jobs as a new data factor to determine population growth targets. The group was concerned about two scenarios that existed by weighting transportation access: __ Using a transportation factor would overemphasize population increases in south county locations (such as Brier and Woodway) with better access to King County jobs with limited growth capacity 2. Underemphasize recent growth trends in north county with unknown impacts from the Cascade Industrial Center • There was consensus by the cities and towns subgroup to not incorporate the transportation access data factor into the proposed growth targets. The recommended growth targets were subsequently discussed and recommended for approval by the SCT PAC on October 14 Packet Pg. 194 9.1.b 60,004 s0," 40,004 30,0P0 20,000 10'" Unincorpofated UGA (Remainder) Population (using city boundaries as of Aug-26.2021) —Pop —Total Pop Capacity to 2035 (2021 BLR) wa Urban Unincorporated Areas Arlington UGA Brier MUGA Darrington UGA Gold Bar UGA Granite Falls UGA Lake Stevens UGA Marysville UGA Monroe UGA Mountlake Terrace MUGA Snohomish UGA Stanwood UGA Sultan UGA Woodway MUGA Lake Stickney Gap Silver Firs Gap Maltby UGA Paine Field Area 2020-2044 Population Change 3 c c 2035 Pop Capi d Surplus/ Shor R @ 2044* I.L S I 11,057 307 C 1,50 N 111 N 38 ) 197 0 I 31.5 U 1 y 407 1 N 7 iA 405 1 290 t 3 149 O 271 3,800 4,193 2 425 N H U * - Negative amounts indicate additional capacity needed beyond BLR capacity results N E t v R .r r Q Packet Pg. 195 9.1.b 30,o0U 25,000 20,000 15,000 10,o0G 5,000 Unincorporated UGA (Remainder) Employment (using city boundaries as of Auk-26-2021) —Erne —Total Emp Capacity to 2035 (2021 BLR) Urban Unincorporated Areas Arlington UGA Brier MUGA Uarrington UGA GGId Bar UGA Granite Falls UGA Lake Stevens UGA Marysville UGA Monroe UGA Mountlake Terrace MUGA Snohomish UGA Stanwood UGA Sultan UGA Woodway MUGA Lake Stickney Gap Silver Firs Gap Maltby UGA Paine Field Area RE c c 2019-2044 2035 Emp Capp L Employment Surplus{ Shor a Change @ 2044'd 5,793 3 u_ 39 N 81 N 76 r- N 14 j 3 O I 65 U N 93 NI 77 m 0 zn 37 ~ 534 t 3 1 0 L 32 707 20 1,434 (1 1,006 2 1,584 2 N H V * - Negative amounts indicate additional capacity needed N beyond BLR capacity results c d E t v R r r Q Packet Pg. 196 • Oct 2�: SCT Steering Committee briefing • Dec 1: Potential SCT Steering Committee action • Dec 2021: SCT recommendation transmitted to County Council - Jan/Feb 2022: Potential County Council public hearing and adoption of initial into Appendix B of CPPs • Note: 2044 housing targets to be developed subsequently in preparation for SCT HO-5 report development in 2022 Packet Pg. 197 Contact information: Stephen Toy Steve.Toy(aa)snoco.org Frank Slusser Frank.Slusser(a)snoco.org Yorik Steve ns-Wajda YStevens(a�eve rettwa.go�v Michael Kattermann Michael.Kattermann(a-)bothellwa.gov Russ Wright RWri ht _ lakestevenswa.go�v Packet Pg. 198 DocuSign Envelope ID: 715F6B73-703E-481 E-BCA7-9B382FF9E387 9.1.c �ORT OF EDMONDS PORT COMMISSION OF THE PORT OF EDMONDS MINUTES OF REGULAR MEETING (Via Zoom) October 25 2021 COMMISSIONERS PRESENT Angela Harris, President David Preston, Vice President Steve Johnston, Secretary Bruce Faires Jim Orvis CALL TO ORDER President Harris called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE STAFF PRESENT Bob McChesney, Executive Director Tina Drennan, Finance Manager Brittany Williams, Manager of Properties and Marketing OTHERS PRESENT Vivian Olson, Edmonds City Council Jordan Stephens, Port Attorney All those in attendance participated in the Pledge of Allegiance to the American Flag. CONSENT AGENDA COMMISSIONER ORVIS MOVED TH AT THE CONSENT AGENDA BE APPROVED TO INCLUDE THE FOLLOWING ITEMS: A. APPROVAL OF AGENDA :B. APPROVAL OF OCTOBER 11, 2021 MEETING MINUTES, AS SUBMITTED. C. APPROVAL OF PAYMENTS IN THE AMOUNT OF $302,622.13 COMMISSIONER PRESTON SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. PUBLIC COMMENTS There were no general public comments. PUBLIC HEARING ON 2022 PRELIMINARY BUDGET Ms. Drennan noted that the budget that is currently before the Commission has been available on the Port's website since October 21". She advised that a few changes were made to the 2022 Preliminary Budget since it was last reviewed by the Commission on October 11 th. As discussed by the Commission, property taxes were increased from $600,000 to $606,000 and Washington State Archives Technical Tool Grant funds of $30,000 were added. These changes resulted in a $36,000 increase in net income. Packet Pg. 199 DocuSign Envelope ID: 715F6B73-703E-481 E-BCA7-9B382FF9E387 9.1.c Ms. Drennan explained that, during the hearing, the public will be invited to make comments on any elements of the 2022 Preliminary Budget packet, and the comments should be taken under consideration by the Connnission. At the close of the public hearing, the Commission may discuss the public comments. She reported that formal notification of the hearing was made in the appropriate publications and posted in the appropriate locations. Staff will be recommending that the Commission approve the final budget on November 8tn. The Port does not intend to have another public hearing before the final budget approval. The budget is to be delivered to the Snohomish County Treasurer by November 301n The Commission officially opened the public hearing. Mr. McChesney read the following letter from Jack Bevan, dated October 24, 2021, into the record, - "The owners of the Port of Edmonds, being the US Taxpayers, have a suggestion for the Commissioners. For many);ears, we the taxpayers have asked for you to reduce the tax to zero, as the assets of the Port are sufficient for it to be .self-sustaining. Harbor Square was acquired when the Port was engaged in an undesirable court decision and the .solution was for the Port to purchase Harbor Square. The taxpayers were not sufficiently advised of the purchase of Harbor Square. The taxpayers have sat patiently until the bonds were paid off because the tax income was responsible for a large portion of the bond enabling payment. The new budget is now "rewarding" the Port District taxpayers with the recommendation of increasing the tax by fifty percent. The taxpayers understand the need . for the expenditure for the North Seawall and Portwalk rebuilding at a cost of $2 million for year 2022 and a total of $9 million to year 2025. The bigger burden is the $7.25 million cost of the new Administration Building, .shop and.furnishings. A solution would be to delay any new construction of the Administration Building, .shop and fitrni.shings until we have a plan. Real estate is HOT and probably the best time to SELL Harbor Square. Harbor Square is estimated to be worth approximately $20 million, and selling this property will reduce overhead and cover the major expenditures that are confronting our Port. The taxpayers have made it possible for the Port of Edmonds to float bonds at a favorable level, so don't ask us for a lot ofmoney, particularly when the original charter called for the management and marine economic development of the Port. " There were no other public comments, and the public hearing was closed. In response to Mr. Bevan's written comment, Cormnissioner Orvis explained that the existing Administration Building must be removed in order to complete the proposed plan for the Portwalk. The intent is that this area will become a public space, and the property will serve as a laydown area for the project during construction. He also clarified that $9 million is likely 50% of the anticipated cost ($18 to $20 million) for the combined North Seawall and Portwalk Project. The project is currently at 60% design, and permits will be submitted within the next few months. The intent is to use taxpayer money to help fund this project. Commissioner Orvis pointed out that the Port hasn't raised taxes since 2008. The proposed Portwalk and amenities are intended for public use, and the Commission believes the public will get fair value for the taxes they pay. The current Portwalk is heavily used by Edmonds residents and people outside of the Port District, and the Port would prefer to rebuild it in a manner that it is convenient and enjoyable to the entire area, and not just the marina tenants. If the project was being done simply for the marina tenants, it would be a lot simpler and probably less welcoming. Commissioner Harris acknowledged that marina tenants have requested some of the upgrades that are being proposed as part of the project. Commissioner Faires commented that safety is a primary concern when it comes to replacing the current Administration Building. It is 40 to 50 years old and has somewhat been retrofitted once with earthquake mitigation. However, it is still a cement block building that will likely come down if there is an earthquake of catastrophic MINUTES OF REGULAR MEETING Port Commission October 25, 2021 Page 2 Packet Pg. 200 DocuSign Envelope ID: 715F6B73-703E-481 E-BCA7-9B382FF9E387 9.1.c magnitude. He emphasized that the Commission, with advice from staff, must still figure out what portions of the North Breakwater and Portwalk Project costs will be attributed to the marina versus the taxpayers. Rehabilitation of the Portwalk will result in better community value, including the marina tenants. His hope is that they can account for the funds necessary for the enhancement of the public marina separately from the rest of the revenue. When the community's portion of the project is paid off, his hope is that taxes will be reduced. He said he agrees with the budget that as presented, as well as the plan for the North Breakwater and Portwalk Project and the sequence of its implementation. Commissioner Preston asked Ms. Drennan to explain how the dollar amount of the tax revenue collected by the Port has stayed the same over the past several years, but the net effect to homeowners has gone down. Ms. Drennan referred to the chart on Page 50 of the Staff Report, which illustrates the actual tax levy amount and actual levy rate from 1990 to 2022. She summarized that the tax levy rate was $0.294/$1,000 in 1990 and $0.058/$1,000 in 2021. The proposed tax levy amount of $606,000 will increase the tax levy rate to $0.08051,000. She also pointed out that the value of the dollar decreases due to inflation. She referred to the graph on Page 54 of the Staff Report, which illustrates the value of property taxes in 2008 dollars. A $400,000 property tax levy amount in 2022 would be equal $292,157 in 2008 dollars. Commissioner Preston referred to Mr. Bevan's letter and said he likes the idea of having zero tax, too. However, he believes taxpayer funding is necessary to fund the two large projects that are currently being designed. If the Port were to fund the projects with loans or bonds, the taxpayers would be responsible for paying them back. As per a Finance Committee discussion, Ms. Drennan pointed out that, by issuing bonds, the Port would end up in a lesser position based on the amount of interest it would have to pay. Commissioner Preston asked if the budget could include a placeholder with a small amount of funds to help the City support a proposed emergency dive team. Mr. McChesney answered that the Port has not been asked for funds. Commissioner Orvis commented that the budget is intended to lay out how the Port will pay for known costs. He reminded them that the Commission has the ability to adjust the budget during the year, if necessary. Commissioner Orvis emphasized that the Commission is scheduled to formally approve the 2022 Preliminary Budget on November 81h. HARBOR SQUARE ASPHALT REPAIR CONTRACT NO.2021-388 ACCEPT AS COMPLETE Mr. McChesney reviewed that, after formal bidding took place, the Commission directed staff to enter into a contract with the low bidder, Northwest Asphalt, Inc., on July 261h for $47,754 plus tax. The budgeted amount for 2021 work on Harbor Square asphalt repairs was $50,000, He reported that work began on the project in September, and final punch list items were completed on October 181h. The Maintenance Manager signed off on the work as complete on October 19th, and a Notice of Completion of Public Work will be filed with the State of Washington to begin the retainage release process. Staff worked with the contractor to mitigate parking inconveniences and traffic flow at Harbor Square during the project. He recommended the Commission accept the Harbor Square Asphalt Repair Contract No. 2021-388 as complete. COMMISSIONER ORVIS MOVED THE COMMISSION ACCEPT THE CONTRACT NO. 2021388 WITH NORTHWEST ASPHALT, INC. IN THE AMOUNT OF $47,754 PLUS TAX FOR THE HARBOR SQUARE; ASPHALT REPAIR 2021 CONTRACT AS COMPLETE. COMMISSIONER JOHNSTON SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. HARBORSQUARE 3RD QUARTER 2020 REPORT Ms. Williams presented the Harbor Square Yd Quarter Report, specifically noting the following: • Gross projected revenue was down 1.12% or roughly $5,500 compared to the same time period in 2020. ■ The occupancy rate at the end of Quarter 3 was 90.33%, which is down .69% compared to the occupancy rate at the same time in 2020. However, it was equal to Quarter 2 2021. • No leases ended or began in Quarter 3, but there were three lease extensions. All were for a 1-year period. • The major project for the quarter was asphalt resurfacing in the northeast parking lot of Building 2. MINUTES OF REGULAR MEETING Port Commission October 25, 2021 Page 3 Packet Pg. 201 DocuSign Envelope ID: 715F6B73-703E-481E-BCA7-9B382FF9E387 9.1.c • There were no incidences to report. Commissioner Faires asked for more information about the current vacant space at Harbor Square, and Ms. Williams answered that it is primarily two, 3,000 square foot spaces. 3R° UARTFR FINANCIAL STATEMENTS Ms. Drennan presented the 3`d Quarter 2021 Financial Statements, providing a graph showing Yd quarter revenues and expenses for the current 9-month period, as well as the previous four years. She noted that revenues and expenses are generally trending upwards, with a slight drop in 2020 due to the pandemic. She advised that net income is generally trending upwards, as well, with a slight blip in 2020. Actual to budget, revenues were $706,000 greater than budget, and expenses were $154,000 less than budget. She reminded them that some of the numbers are budgeted evenly over all quarters, and she expects that revenue will drop off in the 411 quarter. Some of the anticipated projects were not completed this year, either. Ms. Drennan advised that gross profit for the 9-month period was $6.7 million, which was $382,000 greater than budget. Net income for the same period was $2.7 million. She highlighted the following items: Marina Operations Revenue Actual to Budget • Net Fuel Sales were about $295,000, which was about 47% or $94,000 greater than budget. • Launcher Revenue was about $102,000, which is a positive variance of $15,000 or 18%. ■ Net Guest Moorage revenue was approximately $233,000, which was about $75,000 or 48% greater than budget. • Permanent Moorage revenues were about $2,931,000, which is approximately $85,000 greater than budget and a variance of about 3%. • Passenger Fees were $37,803, a variance of approximately $28,000 or 278%. Going into budget time last year, they weren't sure how the pandemic would affect Puget Sound Express in 2021, but they did exceedingly well. ■ Dry Storage revenue was about $626,000 or $50,000 greater than budget. This will likely decrease in the last three months of 2021 as they move to the off-season rate and some tenants will decide to take their boats home. • Parking revenue was about $97,000, or $22,000 (30%) greater than budget. • Travelift revenue was $127,000, which was about $32,000 greater than budget. • Workyard tevenue was $130,000, which was about $51,000 greater than budget. • Financial occupancy for Permanent Moorage was 99%, and 96% was budgeted for the year. Financial occupancy,for Dry Storage was 96% and 88% was budgeted for the year. Commissioner Harris asked if the increased revenue in Parking, Travelift and Workyard could be attributed to pandemic impacts. Ms. Drennan said part of the increase in Travelift and Workyard revenue was due to the fact that the Port's rates were a lot lower than some of the other marinas. She noted that compared to the same time in 2020, the Travelift revenue increased by about $20,000 and the Workyard revenue by about $37,000. However, it is important to note that both were closed down for a time in 2020. She summarized that some of the disparity is due to conservative estimates due to the pandemic. Rental Properties Revenue Actual to Budget • Total Rental Property revenue to date was $1,966,000, about $72,000 or 4% less than budget. Operating Ex enses Actual to Budget • Operating expenses before depreciation for the 9-month period were about $3.4 million, which was approximately $379,000 or 10% less than budget. • Employee Benefits were about $528,000 or $37,000 below budget. • Payroll Taxes were about $206,000 or about $17,000 greater than budget. This is primarily because the Labor and Industry and Unemployment Taxes increased by about 18% over 2020 amounts. The rates for the upcoming year are not announced prior to budget approval. • Repair and Maintenance expenses were about $173,000, which is about $111,000 less than budget. MINUTES OF REGULAR MEETING Port Commission October 25, 2021 Page 4 Packet Pg. 202 DocuSign Envelope ID: 715F6B73-703E-481E-BCA7-9B382FF9E387 9.1.c • Salaries and wages were about $1,590,000 or $77,000 less than budget. • Supplies were about $167,000 or $86,000 less than budget. Net Income + Net income for the 9 months ending September 30`h was about $2.7 million, which was about $859,000 greater than budget. Marina Actual to Budget ■ Revenues and expenses are generally trending upward, with a slight drop in 2020 due to the pandemic. ■ Net income is trending upwards. • Revenues were about $811,000 greater than budget and expenses were $7,000 less than budget. • Operating revenues were approximately $5.9 million, about $777,000 or 15% greater than budget. • Operating expenses before depreciation and overhead were about $1,997,000, about $146,000 or 7% less than budget. • Net income was about $1,835,000 or about $819,000 greater than budget. Commissioner Faires said it should be noted that in 2021 and 2020, expenses were the same and he agreed they should try to budget on the conservative side. However, they should expect that expense budgets will tend to be higher going forward because the facility is aging. Revenue is about $1 million higher than budget, which is explainable by looking at the impacts of the pandemic and the conservative approach the Port took. Rental Prapea Actual to Budget • Rental property revenues trended upwards to a high of $1.5 million in 2018, dropping to $1.3 million in 2021. Expenses don't appear to have a trend. • Net income trended upwards to $1 million in 2019, dropping to $485,000 in 2020 and up to $874,000 in 2021. Without the property tax subsidy, the net income would have been $633,000 in 2017, $892,000 in 2018, and $941,000 in 2019. In 2020, there was a drop in net income when the old Harbor Square Building 3 remaining asset was replaced by the major building renovation. • Actual to budget revenues were about $72,000 less than budget and expenses were $114,000 less than budget. ■ Operating revenues were $1,966,000 or $72,000 less than budget, and operating expenses before depreciation and overhelad were $441,000 or $% less than budget. • Net income was about $874,000 or about $41,000 greater than budget. Ms. Drennan reviewed the investing summary, noting that as of September 301, the Port had 23 long-term investments. No bonds matured or were called during the 3`d Quarter. The Capital Replacement Reserve is currently at $15,826,301, the Environmental Reserve is currently $1,061,765, and the Public Amenities Reserve is currently $61,463. The details of the Port's bond maturity and calls were attached to the Staff Report. As bonds mature or are being called, the Port is retaining the funds in an interest -baring account in preparation for funding the Administration/Maintenance Building and North,Seawall and Portwalk Projects. Commissioner Faires asked Ms. Drennan to explain which of the reserves are under Commission control and which ones are required by law. Ms. Drennan reviewed that the State recommends that you keep three months of expenses in the Operating Reserve to avoid a "Going Concern Finding." The Port Commission decided to increase this to a 6- month reserve. The Tenant Security Deposit Reserve cannot be spent. While the Governmental Accounting Standards Board (GASB) doesn't require ports to reserve cash in the Environmental Reserve, they do have to account for the liability. The Capital Replacement and Public Amenities Reserve are determined by the Commission. Commissioner Orvis summarized that the Port Commission has chosen to keep $1 million in the Environmental Reserve and an additional three months in the Operating Reserve. They have also chosen to maintain Capital Replacement and Public Amenities Reserves. Cormnissioner Orvis commented that the Commission intentionally created the $16 million Capital Reserve, anticipating the cost of future capital replacement projects. Cormnissioner Faires added that the Port has a 40- to 50- year forecast relative to cash, as that is the life expectancy of the marina assets. The intent is to have both cash and bonding capability to replace the marina without assessing the public. MINUTES OF REGULAR MEETING Port Commission October 25, 2021 Page 5 Packet Pg. 203 DocuSign Envelope ID: 715F6B73-703E-481E-BCA7-9B382FF9E387 9.1.c CITY OF EDMONDS REPORT Council Member Olson advised that there is a proposal to allocate $70,000 in the City's 2022 budget to provide training and equipment for a five -person, certified dive team, and she has discussed partnership opportunities with the City Administration. As Commissioner Preston indicated earlier in the meeting, the Port could become a partner. Washington State Ferries and other stakeholders that would benefit could also be approached. Commissioner Faires asked where the equipment necessary to support the dive team would be stored. Council Member Olson advised that Police Chief Bennett submitted the proposal, and she anticipates the equipment would be stored somewhere at police headquarters. However, this could be negotiated if the Port indicates a vested interest in having it located closer to the waterfront. Commissioner Preston suggested that future Commissioner Jay Grant and Chief Bennett should discuss options for ensuring the dive team can provide service in the water as quickly as possible. Commissioner Orvis recalled that when an emergency -response team on the waterfront was contemplated years ago, one of the biggest hurdles was how to store and maintain the valuable equipment. He suggested the most important thing is to store the equipment in proximity to those who are responsible for maintaining it. Commissioner Preston suggested that the Fire Department should be part of the discussion, and Commissioner Orvis agreed, noting that the Port provides moorage for the fire rescue boat via an interlocal agreement with the Fire Department. EXECUTIVE DIRECTOR'S REPORT Mr. McChesney reported that the marina experienced a power outage for several hours on October 24`h. There were no major issues to report, but they did have to bring in the IT expert to get the server up and running again. Mr. McChesney recalled that Port staff has been working with teams of consultants to keep the two large projects on track. There are five consulting firms working on various aspects of the North Seawall and Portwalk Reconstruction Project. In addition, there are ten consulting firms working on the Administration/Maintenance Building Project, including a few related to Leadership in Energy and Environmental Design (LEED) Certification. Both projects are generally on schedule. Mr. McChesney reported that he attended the Washington Public Port Association's (WPPAs) Marina Committee Meeting, where the Port of Kingston made a good presentation about moorage rates. He noted that the Port of Edmonds was recognized several times as the leader in the philosophy of establishing moorage rates at a level necessary to create reserves to replace assets in the future. Many ports in the industry are now coming to the awareness that, as painful as it may be in the short-term, ports will be in trouble in the long term if moorage rates are not set at a level sufficient to generate surplus revenues to build reserves. He summarized that the discussion was a reaffirmation of the Commission's policy over the last 10 to 12 years, and the Cash Flow Model that was put together by Ms. Drennan has become a model for the industry. COMMISSIONER'S COMMENTS AND COMMITTEE REPORTS Commissioner Orvis reported that he attended the Economic Alliance of Snohomish County's (EASCs) Coffee Chat about diversity. He observed that there are so many different views on diversity and inclusion. It is important to understand that you can't please everyone, but you must try your best to snake people feel welcome. To do that, you have to anticipate differences in language and culture, which is difficult because individual groups within each cultural group can have very different views of what is acceptable and unacceptable. Commissioner Orvis reported that the EASC's Public Official Reception was a good chance to exchange ideas. Attendees were assigned break-out groups, with all of the port commissioners in one group. Commissioner Orvis said he also attended the Washington Public Port Association's (WPPAs) Legislative Committee meeting, where they were preparing for the upcoming legislative session. A few items of note: ■ Model Toxic Control Act (MTCA) is still struggling with the fact that the Department of Ecology (DOE) can't award cleanup grants until all of the permits have been obtained, and getting all of the permits MINUTES OF REGULAR MEETING Port Commission October 25, 2021 Page 6 Packet Pg. 204 DocuSign Envelope ID: 715F6B73-703E-481E-BCA7-9B382FF9E387 9.1.c sometimes means that you don't get the grant because you waited too long for the permit and the money has expired. Only the legislature can fix this problem, and it will be worked on by a number of people in 2022. • The Recreational Boaters Association has recommended that the excise taxes be changed so they go towards the removal of derelict vessels. • The Community Economic Revitalization Board (CERB) is seeking the authority to be the permanent administrator for rural broadband. There is a lot of inoney that needs to be regulated intelligently, and the CERB Board has done reasonably well over the years. • HB2449 changed the date for the next inflationary adjustment of commissioner compensation from July 1, 2023 to January 1, 2024. In addition to ports, the legislation also applies to public utility districts and other public entities. The intent was to sync the adjustments to municipal government calendars and budgets. However, they forgot to index from 2008 when they first passed the law, which means that newer commissioners would take a cut in pay. The solution is to pass a resolution saying that you would keep pay and allowances for all commissioners at the same rate as the index rate they are currently served with. In 2024, it should all smooth out. The current consensus from public utility districts and other public entities is to just accept the resolution, and the auditor has accepted that proposal. Mr. McChesney advised that a resolution has been drafted, but it was held back because the WPPA previously suggested there would be a legislative fix. The Commissioners directed staff to bring the resolution forward for approval at the next Commission meeting. • The Governor's office is drafting a bill that would allow agencies to take testimony remotely outside of a declared emergency. • When the legislature changed the prevailing wage law, the process for establishing prevailing wages went from data that was acquired from a multitude of sources to essentially the collective bargaining rate for various unions. This did terrible damage, particularly in the rural areas where small businesses didn't have the means of competing and small entities didn't have the ability to pay the prevailing wages. The Governor's office is drafting a bill to support going back to what was being done in the first place. The issue is in the courts now, and his understanding is that the law required that prevailing wage be determined by sampling rather than simply taking the union scale wage. • CERB is requesting an additional $25 million for broadband in addition the $25 million that has already been allocated. ■ The State Archives is administering a grant program to help local jurisdictions bring their records up to date, and the Port has already applied and received one. ■ A lot of work will be done in the next legislative session related to carbon taxing, and it appears that Washington State will follow California and Oregon. It is now a matter of where they will spend the money. Commissioner Preston reported that he, along with Commissioners Johnston and Harris, attended the WPPA Small Ports Seminar last week. He attended a session where a representative from Enduris and an attorney talked about the pandemic and the complexities related to transition. He also announced that he would attend the EASC's Coffee Chat on October 26`h Commissioner Faires advised that he was unable to attend the Edmonds Economic Development Commission meeting on October 20th. He will review the minutes from that meeting when they are available and report back to the Commission. Commissioner Faires expressed his wish that the Commission and staff continue to maintain the Public Amenities Fund, as he believes it has value in explaining to the public what portions of the North Portwalk Project costs are attributable to marina tenants versus the public. Mr. McChesney agreed that staff could do that, but he cautioned that they won't know what the cost allocations will be until they have a contract and schedule of values. Commissioner Johnston said he also attended the WPPA Small Ports Seminar. The information provided was a good split between what small ports need to know and what the bit larger and more sophisticated ports need to be reminded of. At some point, you almost get the recognition that the Port of Edmonds is starting to sneak out of the small ports arena in some respects. He participated in the following sessions: MINUTES OF REGULAR MEETING Port Commission October 25, 2021 Page 7 Packet Pg. 205 DocuSign Envelope ID: 715F6B73-703E-481E-BCA7-9B382FF9E387 9.1.c • A representative from Enduris indicated there are more and more cases related to the pandemic being adjudicated, and many of their are small business cases. People are ill suited to handle them, and they are getting very costly and complex. • A presentation by the Municipal Research and Services Center and the State Auditor's Office outlined the various resources and tools available to ports. • The WPPA's new Communications Director talked about developing websites, particularly channeled towards small ports that don't have a robust social media and website presence. One of the new mandates requires ports to have up-to-date websites, and Ms. Williams has done a great job of overseeing this effort. • There was a good presentation on the ABCs of debt, which outlined different ways to finance large projects via bonding, pay as you go, etc. • There was a panel discussion on the difference between commissioners and managers and what their respective responsibilities are. Commissioner Johnston advised that he would participate in a port visit by the WPPA to talk about how the Port could progress their permits as they effect the North Seawall and Portwalk Project. Commissioner Harris reported that she also attended the WPPA Small Ports Seminar and commented that the WPPA did a good job with the event. The seminar was well attended, and it was good to get back together with people. ADJOURNMENT' The Commission meeting was adjourned at 8:15 p.m. Respectfully submitted, L❑acu5lgned by: �3�c��°� Port Commission Secretary MINUTES OF REGULAR MEETING Port Commission October 25, 2021 Page 8 Packet Pg. 206 WRIA 8 Salmon Recovery Council (SRC) Meeting Notes Zoom Video Conference I I September 16, 20212:00 — 4:15p.m. Members Present # Name Affiliation 1) Councilmember (CM) John Stokes, Chair City of Bellevue 2) CM Mark Phillips, Vice -Chair City of Lake Forest Park 3) CM Tom Agnew City of Bothell 4) CM Bruce Dodds City of Clyde Hill 5) CM Diane Buckshnis City of Edmonds 6) CM Victoria Hunt City of Issaquah 7) CM Melanie O'Cain City of Kenmore 8) CM Neal Black City of Kirkland 9) CM Adam Morgan City of Mill Creek 10) CM Vanessa Kritzer City of Redmond 11) CM Ryan Mclrvin City of Renton 12) CM Keith Scully City of Shoreline 13) CM Ted Frantz Town of Hunts Point 14) John Sherman The Boeing Company 15) Corinne Helmer Cedar River Council 16) Eli Tome Forterra 17) Larry Franks Friends of Issaquah Salmon Hatchery (F.I.S.H) 18) Kirstin Haugen King Conservation District 19) Noel Gilbrough Mid Sound Fisheries Enhancement Group 20) Tor Bell Mountains to Sound Greenway Trust 21) Eric Adman Sno-King Watershed Council 22) Katie McGillvray U.S. Army Corps of Engineers 23) Cleo Neculae Washington State Department of Ecology 24) Stewart Reinbold Washington State Department of Fish and Wildlife 25) Jordanna Warneck Washington State Department of Natural Resources Alternates Present 26) CM Kim Muromoto City of Clyde Hill 27) Mike Mactutis City of Kent 28) Michele Koehler City of Seattle 29) CM Valerie O'Halloran City of Renton 30) David Bain Sno-King Watershed Council Other Attendees 31) Christa Heller City of Bellevue 32) Cheryl Paston City of Bellevue 33) Janet Geer City of Bothell 34) Paul Crane City of Everett 35) Richard Sawyer City of Kenmore 36) Eve Henrichsen City of Kirkland 37) Rachel Konrady City of Kirkland 38) Tom Hardy City of Redmond 39) Peter Holte City of Redmond 40) Kristina Lowthian City of Renton 41) Toby Coenen City of Sammamish 42) Diana Hart City of Woodinville 43) Larry Reymann Environmental Science Center 44) Olgy Diaz Forterra Q 4of17 Packet Pg. 207 WRIA 8 Salmon Recovery Council (SRC) Meeting Notes Zoom Video Conference II September 16, 2021 2:00 — 4:15p.m. 45) Kyvan Elep Forterra 46) Christine Stephens Forterra 47) Denise Di Santo King County 48) Joan Lee King County 49) Evan Lewis King County 50) Michael Murphy King County 51) Mike Burger Muckleshoot Indian Tribe 52) Angela Harris Port of Edmonds 53) Alexandra Doty Puget Sound Partnership 54) Don Gourlie Puget Sound Partnership 55) Erika Harris Puget Sound Regional Council 56) Daniel Howe Snohomish County 57) Kristin Marshall Snohomish County 58) Rob Plotnikoff Snohomish County 59) Kathleen Pozarycki Snohomish County 60) Aaron Bosworth Washington State Department of Fish and Wildlife 61) Michael MacDonald Washington State Department of Transportation 62) Eliza McGovern Washington State Department of Transportation 63) Ruth Park Washington State Department of Transportation 64) Jenifer McIntyre Washington State University 65) Whitney Neugebauer Whale Scout 66) Jason Mulvihill -Kuntz WRIA 8 Salmon Recovery Manager 67) Lauren Urgenson WRIA 8 Technical Coordinator 68) Carla Nelson WRIA 8 Administrative Coordinator 1) Call to Order / Introductions Councilmember (CM) John Stokes (Chair) called the September Salmon Recovery Council ("SRC' or "Council") meeting to order at 2:02 pm. Chair Stokes welcomed everyone and conducted introductions. 11) Public Comment — Larry Franks from Friends of Issaquah Salmon Hatchery (FISH) expressed his gratitude to the Council and the Cooperative Watershed Management (CWM) Subcommittee that approved grant funding for the Issaquah SalmonCam that is now streaming live. Larry invited Council members to view the live stream via a YouTube link. Whitney Neugebauer from Whale Scout invited the Council to participate in Orca Recovery Day on Saturday, 10/16 in Bothell at the former Wayne Golf Course. She also announced there have been a few orca pregnancies in the Southern Resident J-Pod. Larry Reymann from Environmental Science Center provided the Council with an update on fish counts and shared information on the pre -spawn mortality findings in the Cedar River. III) Consent Agenda - SRC Meeting Minutes from July 1S, 2021 were discussed. Action: The Council moved to approve the July 15, 2021 meeting minutes. CM Diane Buckshnis from City Edmonds and Michele Koehler, Staff Alternate from City of Seattle, abstained from the vote, noting they were not in attendance at the July 15 meeting. IV) Updates & Announcements Jason Mulvihill -Kuntz (Jason M-K), WRIA 8 Salmon Recovery Manager, highlighted the following updates: • Puget Sound regional update; WRIA 8 staffing; Lake Washington Ship Canal temperature and dissolved oxygen roundtable process; Status of fish returns; Salmon SEEson; Tours of Cedar River floodplain restoration projects; and WRIA 8 committee reports. Updates Discussion: 5of17 Packet Pg. 208 WRIA 8 Salmon Recovery Council (SRC) Meeting Notes Zoom Video Conference II September 16, 2021 2:00 — 4:15p.m. • Paul Crane from City of Everett asked if there was a count available on the number of redds in the Cedar River. Jason M-K explained that Seattle Public Utilities and other partners conduct spawner surveys during the fall and will provide an update on the number of redds at a later date. V) Roads to Ruin — Will water quality retrofits save salmon? —Jenifer McIntyre, PhD, Washington State University and Christa Heller, City of Bellevue Chair, John Stokes introduced Jen McIntyre, Professor of Aquatic Toxicology at Washington State University and Christa Heller, Environmental Scientist from the City of Bellevue, to discuss their recent project to test approaches to reduce stormwater runoff in urban areas without stormwater retrofits. Jason M-K added how the project is an example of a tangible treatment alternative for implementers to consider. Christa provided the Council with an overview for their bio infiltration study aimed at helping address the high rates of coho pre - spawn mortality in urban creeks. The project achieved their goal to find a low-cost solution to reduce the impact of runoff and toxicity to coho and other aquatic species. The Bioretention Urban Retrofit or "BURito" concept is a low-cost treatment (—$3, 500 for materials) using media -filled berms that were strategically placed in detention ponds to test removal of contaminants and reduce toxicity of stormwater runoff. Jen presented the details on the testing process, sampling location considerations and limitations and the key design parameters and findings. Discussion: • Mike Mactutis asked for the comparison of treatment levels between the ponds with BURitos vs. typical detention ponds without this treatment. Jen acknowledged that their study did not allow room to measure the difference between treatment versus no treatment as the focus initially was to determine the level of improvement as the water passed through the first BURito and then after the second BURito installation noting the additional reduction in contaminants as water passed through the second set BURitos. • CM Ted Frantz asked how often the berms would require replacement. Jen said the life of the BURito installations is uncertain; however, noted that modeling data indicates they last decades before failing. She continued stating additional modeling and experimentation would be required. Christa Heller commented that City of Bellevue is earmarking funds to switch out the berms at the three- and five-year marks when maintaining the detention pond sites. She installation costs are low, and it may be most effective to change in 3/5 years. • Paul Crane asked if this could be a hybrid system where smaller cities or areas could install a raingarden and clean the water that flows back out into rivers or Puget Sound. Jen said some areas are constrained by right of way easements; however, an undersized bio-infiltration system may be utilized. • Vice Chair Mark Phillips asked if the results from this study could be published for the general public. Christa Heller stated that her colleagues and partners are working to determine the best approach for communicating results from this project. • John stokes asked what work is being done to implement this study on a larger scale given the variance in topography and soils. Jen provided the caveat that more data is needed to understand what application in larger areas would be most effective. Christa offered that Cedar Grove Compost may be working with the Washington Department of Ecology on certification of this process but cannot verify that as a fact. • Noel Gilbrough commented that as more impervious surface is permitted, increasing stormwater runoff is inevitable. Christa Heller agreed and suggested any jurisdiction could fund another study, or a continuation of this study. VI) WRIA 8 2022 Legislative Priorities and WRIA 8 Letter of Support to Governor Jay Inslee —Jason Mulvihill -Kuntz and Don Gourlie, Legislative Director, Puget Sound Partnership Jason M-K reminded the Council that 2021 is a "supplemental" legislative session (i.e., a short 60 day session) to build on or fill the gaps in legislation action from the 2021-23 biennial legislative session. Jason presented the list of WRIA 8 priorities noting they were iterative and may be updated as current priorities change or new priorities emerge, and reviewed a draft letter to the Governor, sharing WRIA 8's state legislative priorities. Don Gourlie, Puget Sound Partnership (PSP) Government Relations Director, provided a detailed overview and Q 6of17 Packet Pg. 209 WRIA 8 Salmon Recovery Council (SRC) Meeting Notes Zoom Video Conference II September 16, 2021 2:00 — 4:15p.m. update on PSP's state and federal salmon recovery priorities as additional context for the Council to consider when reviewing the draft WRIA 8 priorities and the proposed letter to the Governor. Discussion: • Larry Franks asked if there were any legislative considerations on harvest management. Don replied that Governor Inslee sought recommendations that fit into four categories, and harvesting management was not one of the categories. • Larry Reymann asked if the Ballard Locks' issues with fish passage and predation fit into one of the four categories. Jason M-K noted that those issues certainly fit into the categories presented by the Governor's Office, but there is also an effort being led by PSP and the Puget Sound Salmon Recovery Council to develop a list of "Legacy" salmon habitat restoration projects, and WRIA 8 plans to propose both of those efforts for inclusion. • CM Vanessa Kritzer asked if WRIA 8 would send the letter before or after Governor Inslee announced the legislation in its final form. Jason MK clarified that the letter is intended to support WRIA 8 priorities for inclusion in the Governor's Salmon Package under the four categories: 1) Invest in clean water; 2) protect and restore vital salmon habitat; 3) correct fish passage barriers and restore salmon access to historical habitat; and 4) build climate resiliency. Jason added that WRIA 8 could submit a follow-up letter if there is a concern about what is included in the Governor's Salmon Package. She asked if WRIA 8 would be including a fifth topic that addresses funding, education, science and monitoring. Jason M-K stated that it could be added if that was the recommendation from the Council. • Stewart Reinhold commented that pinniped management is complicated and a stronger push is needed to remedy predation, similar to what's been done to address the issue at the Bonneville Dam on the Columbia River. • CM Diane Buckshnis noted that WRIA 8 should pursue private funding or engage in lobbying as a call to action and asked for consideration to pursue both private and public partnerships. • Vice Chair Mark Phillips suggested that the priorities be rephrased to better align with Governor Jay Inslee's four categories and does not see the value of including a fifth category. • Chair Stokes concluded the discussion that the Council should move forward soon to begin these important conversations to support WRIA 8 legislative priorities. He suggested that the Council continue to consider how we advance education and engage the community in our work. Action: The Council unanimously approved the adoption of the WRIA 8 2022 state and federal legislative priorities. Action: The Council unanimously approved the draft letter to Governor Inslee to share WRIA 8 priorities to inform development of the Governor's Salmon Package. VII) King County Fish Passage Restoration Program — Evan Lewis, King County Chair Stokes introduced Evan Lewis, King County's fish passage restoration program lead. This topic is of particular interest with Washington state taking action to remove fish barriers to meet legal obligations. Washington state is also working with local governments to coordinate and prioritize barrier removal efforts in local streams. Evan provided an overview of the King County Fish Passage Restoration Program where the goal is to invest $920 million over the next 30 years to prioritize where restoration will have the most benefit by: streamlined permitting, focusing on high priority barrier remedies and funding strategies. He highlighted WRIA 8 projects at Derby Creek, Molasses Creek, and Cedar Grove tributary. He concluded noting out of the 1,311 total barriers in WRIA 8, 365 are county -owned and shared the funding analysis to complete remedy these barriers and restore access to nearly two-thirds of the currently blocked habitat. Q 7of17 Packet Pg. 210 WRIA 8 Salmon Recovery Council (SRC) Meeting Notes Zoom Video Conference II September 16, 2021 2:00 — 4:15p.m. Discussion: • CM Diane Buckshnis asked for details on tribal engagement, and if the program in connected with the recent "culvert case". Evan clarified that Washington state's mandate under the "culvert case" is from a Supreme Court ruling; however, King County recognizes its responsibility and moral obligation to remedy fish passage barriers to support tribal treaty rights, so this is a priority program. • Eliza McGovern, Washington State Department of Transportation (WSDOT), noted that jurisdictions may contact her for any questions about the "culvert case" or WSDOT's fish passage program. • Daniel Howe, Snohomish County fish passage program lead, stated that Snohomish County's program looks at cost, mobility of the species, production ability of the stream, potential habitat gain, and relative health of the species in a stream. • Kathleen Pozarycki asked if there was a way to review and compare King County's barrier prioritization categories and ranking between King County and Snohomish County programs. Evan agreed that would be helpful and noted that King County's scoring framework should be available to share in November. He added that the framework will only score King County barriers and the county's level of effort. • Eliza McGovern announced that WSDOT is seeking partnerships on culvert removal and to contact WSDOT if any jurisdiction is interested. • Daniel Howe commented that Snohomish County is working on making a mapping tool available to help with fish passage removal. VIII) Next Meeting: Chair Stokes noted the next SRC meeting is November 18, 2021, 2:00 — 4:15 pm, via Zoom Meeting Adjourned at 4:29 pm. 8of17 Packet Pg. 211 10.1 City Council Agenda Item Meeting Date: 11/23/2021 Council Committee Minutes Staff Lead: Council Department: City Clerk's Office Preparer: Nicholas Falk Background/History N/A Staff Recommendation N/A. For information only. Narrative The Council committee meeting minutes are attached. Attachments: P P W 110921 PSPP110921 Packet Pg. 212 10.1.a PARKS & PUBLIC WORKS COMMITTEE MEETING November 9, 2021 Elected Officials Participating Virtually Staff Participating Virtually Councilmember Laura Johnson Phil Williams, Public Works Director Councilmember Luke Distelhorst Angie Feser, Parks, Rec. & Cultural & Human Serv. Dir. Rob English, City Engineer Scott Passey, City Clerk 1. CALL TO ORDER The Edmonds City Council virtual online PPW Committee meeting was called to order at 5:30 p.m. by Councilmember Distelhorst. 2. COMMITTEE BUSINESS Marina Beach Parks Renovation Project Grant Agreement Ms. Feser explained this is the official contractual agreement that binds the City to an agreement with the State Recreation and Conservation Office (RCO) for two $500,000 grants for the Marina Beach Park project; the grants are combined into one agreement for $1 million. She provided background on the grant process, including the previous director overseeing the grant process and hiring consultants to prepare materials, Council approval of the grant applications in March 2020, and submittal of the grant applications in June 2020. Both projects were awarded grants, the one regarding the open channel through Marina Beach Park ranked first in its category. The attachment to the agreement outlines the park design as detailed in the grant application. The agreement is effective October 1, 2021 and extends through February 2025, however, 2-year extensions are not uncommon for projects of this size if work is being done and progress is being made. The estimated project budget of $5 million (30% design through construction) is included in the current CIP/CFP. The estimate is in 2020 dollars and she recognized costs may increase over time. Of that $5M, $750,000 has been identified in REET funding plus this $1 M grant, leaving a balance of $3.2M to complete the project. Those funding sources, including other grant opportunities, will need to be identified. This grant agreement needs to be approved by Council to proceed. If the Council declines the grant agreement, the City would lose the grant funding and it would be challenging to apply again for this project in the next funding cycles. Questions and discussion followed regarding other potential funding sources, aspects of the project related the tidal channel and salmon restoration, the project supporting the marsh restoration project, BNSF's construction of the bridge over the creek, why this approach is the correct one, Unocal property issues, and the previous PPW Committee's (Councilmembers Buckshnis and Paine) support of the grant application (March 10, 2020) and subsequent approval by the City Council on the March 17, 2020 Consent Agenda. Action: Consent Agenda. 2. Proposed Snohomish County PUD Easement for Civic Center Park Project Packet Pg. 213 10.1.a 11/09/21 PPW Committee Minutes, Page 2 Mr. English explained this is related to an existing PUD pole on the north end of the site along 6t" Avenue. The park project includes replacing an existing guy wire beyond the back edge of the proposed sidewalk which requires an easement for PUD. Action: Consent Agenda. 3. 76t" Ave Overlay Project — Proposed Northbound Bike Lane Mr. English provided background on the 76t" project which the City is working on with Lynnwood as the west half of 76t" Avenue is in Edmonds and the east half is in Lynnwood. A grant was secured to overlay the section of 76t" between 196t" and Olympic View Drive, curb ramp improvements and a couple small sidewalk additions. Consideration was given to adding a northbound bike lane on the east side of the road (Lynnwood) which would require eliminating parking on the west side of 76t". He displayed and reviewed a map of the location, the proposed bike lane on the east side, where the bike lane would transition to the existing sharrow, and the existing and proposed cross section. He reported on parking inspections done in late August/early September in four zones of the project area and the recommendation to retain existing sharrows from a new development to Olympic View Drive. Lynnwood agrees with the proposal. Outreach to citizens on the corridor (postcard) regarding the bike lane and eliminating parking resulted in concern from a resident north of 1931 about eliminating the parking. Questions and discussion followed regarding bike lanes in Lynnwood's Transportation Plan, retention of the bike lane on the west side from Olympic View Drive to 196t", PUD poles that limit accessibility on the west sidewalk, loss of parking in Edmonds, partnering with Lynnwood, the best place for the buffer between bike lanes (parking or travel lanes), and potential use of flex posts. Action: Consent Agenda. 3. ADJOURN The meeting was adjourned at 6:04 p.m. Packet Pg. 214 10.1.b PUBLIC SAFETY, PERSONNEL & PLANNING COMMITTEE MEETING November 9, 2021 Elected Officials Participating Virtually Staff Participating Virtually Council President Susan Paine Angie Feser, Parks, Rec. & Cultural & Human Serv. Dir. Councilmember Kristiana Johnson (Chair) Jeff Taraday, City Attorney Sharon Cates, City Attorney's Office Scott Passey, City Clerk 1. CALL TO ORDER The Edmonds City Council virtual online PSPP Committee meeting was called to order at 5:04 p.m. by Councilmember K. Johnson. 2. COMMITTEE BUSINESS 1. Part Time Receptionist Job Description Revision Ms. Feser explained due to COVID, some of the part-time employees who worked evenings and weekends in the Frances Anderson Center monitoring the front door and supervising activities in the building have decided not to return when the building is reopened so the City is recruiting new individuals for those positions. During that process, staff realized the job description was outdated and inaccurate, therefore the description and expectations are being updated. The packet includes the redline and clean version of the job description. Action: Consent Agenda 2. Amendment No. 1 to Snohomish County Public Defender Association Professional Services Agreement for Indigent Defense Services Ms. Cates explained along with prosecution services, the City is working on an extension of indigent defense services with SCPDA. The parties entered into negotiations for a successor agreement but realized it could not be scheduled for Council consideration until at least January 2022. Kathleen Kyle, SCPDA, agreed to continue under the existing terms and conditions for an additional three months until March 31, 2022 to allow the parties sufficient time to negotiate a successor agreement. This is Amendment No. 1 to their current 2021 agreement, extending it for three months under the same terms and conditions. Discussion followed regarding anticipation that the new agreement with SCPDA will include increased costs, addressing increased cost via a 2022 budget amendment, and the three month extension providing time to negotiate a successor agreement. Action: Consent Agenda. 3. ADJOURN The meeting was adjourned at 5:12 p.m. Packet Pg. 215