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2022-02-22 City Council - Full Agenda-3097
1. 2. 3. 4. 5. 6. 7. Op E D o Agenda Edmonds City Council s71. ,HvREGULAR MEETING - VIRTUAL/ONLINE VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 FEBRUARY 22, 2022, 7:00 PM THIS MEETING IS HELD VIRTUALLY USING THE ZOOM MEETING PLATFORM. TO JOIN, COMMENT, VIEW, OR LISTEN TO THE EDMONDS CITY COUNCIL MEETING IN ITS ENTIRETY, PASTE THE FOLLOWING INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS USING A COMPUTER OR SMART PHONE ARE INSTRUCTED TO RAISE A VIRTUAL HAND TO BE RECOGNIZED. PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS BY DIAL -UP PHONE ARE INSTRUCTED TO PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. IN ADDITION TO ZOOM, REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGEMENT ROLL CALL PRESENTATION 1. Annual Report - South County Fire and Rescue (45 min) APPROVAL OF THE AGENDA AUDIENCE COMMENTS APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Special Meeting Minutes of February 15, 2022 Edmonds City Council Agenda February 22, 2022 Page 1 2. Approval of Council Special Meeting Minutes of February 15, 2022 3. Approval of Council Meeting Minutes of February 15, 2022 4. Approval of claim checks. 5. Acknowledge receipt of a Claim for Damages from Glenna Watson, Paragen Properties II, LLC, Foundation for International Services Inc & Michael Fredrick 6. Council Legislative Assistant Hire 8. COUNCIL BUSINESS 1. Assistant Chief Salary Adjustment (15 min) 2. 2022 Budget Amendments (60 min) 3. Resolution Waiving Competitive Bidding Requirements (20 min) 4. Salary Commission Reinstatement (20 min) 9. COUNCIL COMMITTEE REPORTS 1. Council Committee Minutes (0 min) 2. Outside Boards and Committee Reports (0 min) 10. MAYOR'S COMMENTS 11. COUNCIL COMMENTS ADJOURN Edmonds City Council Agenda February 22, 2022 Page 2 4.1 City Council Agenda Item Meeting Date: 02/22/2022 Annual Report - South County Fire and Rescue Staff Lead: Fire Services Department: City Clerk's Office Preparer: Scott Passey Background/History In 2005, the Washington State Legislature adopted a bill (HB 1756) that requires substantially career fire departments to maintain policy establishing the existence of the fire department, identifying the services provided and the basic organizational structure of the fire department, and the service delivery/response time objectives for the fire department for those emergency services. On November 3, 2009, the City and Fire District entered into an initial agreement for fire and emergency medical services. The agreement was later amended in 2012 to address a fire boat, and again in January 2015. The District and the City analyzed the performance of the agreement during the period of 2010 - 2016 (the "Introductory Period") and determined that it was in their mutual interests to revise and update the Agreement. This agreement, known as the "Restated Agreement" was executed on January 26, 2017. This report is intended to provide our elected officials and the community with a picture of how well the fire department has performed in meeting the adopted response objectives. Staff Recommendation N/A. For information only. Narrative Sections 8.1 and 8.2 of the Restated Agreement outline the reporting and meeting requirements related to the provision of fire and emergency medical services in the City of Edmonds. The District Fire Chief is required to present an annual report covering the previous calendar year to the Edmonds City Council prior to March 1. Within 30 days of the annual report, the Edmonds City Council and Board of Fire District Commissioners are required to convene a joint annual meeting to discuss items of mutual interest related to the Restated Agreement. The joint meeting is scheduled on March 22, 2022. Tonight, South County Fire & Rescue will provide the 2021 comprehensive annual report to the City on fire, paramedical services, training, prevention, and public educational activities. Attachments: 2017 Fire District 1 EMS -Fire Agrmt Edmonds Annual Report 2021 FINAL 2-17-22 2021 Compliance Report Edmonds final 2.17.22 Packet Pg. 3 4.1.a REVISED AND RESTATED INTERLOCAL AGREEMENT FOR FIRE AND EMERGENCY MEDICAL SERVICES THIS REVISED AND RESTATED INTERLGCAL AGREEMENT ("Restated ILA") by and between SNOHOMISH COUNTY FIRE PROTECTION DISTRICT NO. 1, a Washington municipal corporation (the "District") and the CITY OF EDMONDS, a Washington city (the "City") is for the provision of fire and emergency medical services (EMS). WHEREAS, a consolidated Fire and EMS service, by a single vendor or through a Regional Fire Protection Service Authority (RFA), has recently gained support of most elected officials in Southwest Snohomish County; and WHEREAS, the City and District agree that a long-term agreement between the City and the District for fire and emergency medical services is beneficial to the City and District and their stakeholders; and WHEREAS, on November 3, 2009, the City and District entered into an Interlocal Agreement (the "Agreement") for the District to provide fire and emergency medical services to the City beginning January 1, 2010; WHEREAS, such Agreement was amended pursuant to a First Amendment dated April 17, 2012 to address a fire boat; and WHEREAS, such Agreement was amended pursuant to a Second Amendment approved on January 27, 2015; and WHEREAS, the District and the City are authorized, pursuant to Chapter 39.34 of the E a� Revised Code of Washington, to enter into Interlocal Agreements which allow the District and a the City to cooperate with each other to provide high quality services to the public in the most a� efficient manner possible; and d) WHEREAS, the parties have analyzed the performance of the Agreement during the w r period of 2010 — 2016 (the "Introductory Period") and have determined that is in their mutual interests and the interests of their respective stakeholders to revise and update the Agreement; n and WHEREAS, the District and City now wish to revise and restate the Agreement as provided herein; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the City and District hereto agree as follows: 0. DEFINITIONS. The following definitions shall apply throughout this Restated ILA. Packet Pg. 4 4.1.a Adjustment Year: The year in which a new collective bargaining agreement (CBA) is effective between the District and the local chapter of the IAFF. When a new CBA has retroactive effect, the Adjustment Year shall be the date to which the CBA is retroactively applied. For example, if a CBA expires on December 31, 2014 and a new CBA is executed on December 1, 2016 but made retroactive to January 1, 2015, the Adjustment Year would be 2015. b. Assigned: As used in the definitions of Unit Utilization Factor and Neighboring Unit Utilization Factor, the term "Assigned" shall describe the period of time in seconds from dispatch time to clear time, when the Unit becomes available to respond to another call c. City: City of Edmonds. d. City Fire Stations: Fire Station 16, Fire Station 17, and Fire Station 20. e. Commencement Date: January 1, 2010. f. Contract Payment: The amount that the City shall pay to the District pursuant to this Restated ILA. g. District: Snohomish County Fire Protection District No. 1. Edmonds Unit: An Edmonds Unit is any Unit based at one of the City Fire Stations with the exception of the Battalion Chief. Effective Date: February 1, 2017- E Esperance: "Esperance" refers to the entirety of the contiguous unincorporated area a that is completely surrounded by the City of Edmonds and commonly known as L Esperance. Cn k. Esperance Offset: The amount of tax revenue and fire benefit charges, if fire benefit w charges are imposed in the future, to be received by the District from Esperance for the year in which the Contract Payment is calculated. The Esperance Offset shall not drop below $1,117,150 (the amount derived by multiplying the 2017 Esperance Assessed o Value of $565,469,115 by the District's 2017 tax rate of $1.97561714741 divided by L 1,000) even if the actual tax revenue received by the District drops below that amount as a result of reductions in assessed valuation or tax rate. The Esperance Offset for any given year shall not exceed $1,117,150, multiplied by the compounded percentage increase in City Station Personnel Costs from 2017 to the year for which the Esperance Offset is being calculated. For example, if City Station Personnel Cost increases 3% from 2017 to 2018 and 4% from 2018 to 2019, the 2019 cap for the Esperance Offset would be $1,197,516 and be calculated as follows: Packet Pg. 5 4.1.a $1,117,150 x 1.03 = $1,150,664 x 1.04 = $1,196,691 I. District Fire Chief: The Fire Chief of Snohomish County Fire Protection District No. 1. m. Firefighters: Full-time, compensated employees, captains, firefighters, emergency medical technicians, and/or paramedics. n. Insurance: The term "insurance" as used in this Restated ILA means either valid insurance offered and sold by a commercial insurance company or carrier approved to do business in the State of Washington by the Washington State Insurance Commissioner or valid self-insurance through a self-insurance pooling organization approved for operation in the State of Washington by the Washington State Risk Manager or any combination of valid commercial insurance and self-insurance pooling if both are approved for sale and/or operation in the State of Washington. o. Law: The term "Jaw" refers to state and federal statutes and regulations. Unless expressly identified herein, City ordinances, codes and resolutions shall not be considered "law." p. Material Breach: A Material Breach means the District's failure to provide minimum staffing levels as described within this Restated ILA, the City's failure to timely pay the Contract Payment as described within this Restated ILA, or the City's or District`s failure to comply with other material terms of this Restated ILA. q. Neighboring Unit Utilization Factor: See Exhibit E. E a r. Negotiation Threshold. A designated occurrence or condition that requires the parties a aD to renegotiate the Restated ILA. v� s. Non -Edmonds Unit: A Non -Edmonds Unit is any Unit stationed at any station other w than the City Fire Stations. r t. Transport Balance Factor: See Exhibit E. u. Unit: A Unit is a group of Firefighters that work together and are based at the same station. Where a station is staffed by three firefighters at any one time, that station shall be considered a Unit. Where a station is staffed by five or more firefighters at any one time, without counting the Battalion Chief or Medical Services Officer, that station shall be deemed to have two Units and the District shall clearly allocate the Firefighters at that station in such a manner that the two Units at that station can be clearly distinguished for the purposes of determining the Unit Utilization Factor for each Unit. v. Unit Utilization Factor: See Exhibit E. Packet Pg. 6 4.1.a w. Wind -Up Period: Except in the context of Material Breach as defined in Section 10.2, the two years immediately following notice of termination under 11.2. 1. SCOPE OF SERVICES 1.1 Services Provided. The District shalt provide all services necessary for fire suppression, emergency medical service, hazardous materials response, technical rescue, and disaster response (not including an Emergency Operations Center, which is provided by the City at the time of this Restated ILA) to a service area covering the corporate limits of the City of Edmonds. In addition, the District shall provide support services including, but not limited to, fire marshal, fire prevention and life safety, public education, public information, and fleet maintenance, payroll and finances, human resources, and legal and risk management pertaining to the operations and delivery of the District's services. 1.2 Training, Education, and Career Development. The District shall provide training and education to all firefighter and emergency medical service personnel in accordance with State, County and local requirements. Furthermore, the District shall offer professional development and educational and training opportunities for unrepresented and civilian employees. 1.3 City Fire Chief, The District Fire Chief shall be designated as the City Fire Chief for purposes of statutory provisions, regulations and the Edmonds City Code. 1.4 District Fire Chief Designates Fire Marshal. The District Fire Chief shall designate an individual to serve as City Fire Marshal, and shall assign necessary personnel to support E L the functions and needs of the Fire Marshal as mutually agreed to and partially funded a by the City (See Exhibit A), subject to the City's right to provide its own fire inspectors L pursuant to Section 2.8.2, below. U) 2. STANDARDS FOR SERVICESISTAFFING w 2.1 Battalion Chief. A Battalion Chief shall continue to be available for response within the City twenty-four (24) hours per day, seven (7) days per week as during the Introductory Period. The District agrees to provide Incident Command response for all emergency incidents twenty-four (24) hours per day, seven (7) days per week. 2.2 Fire Station Staffing. The City Fire Stations shall each be staffed twenty-four (24) hours per day, seven (7) days per week with a minimum of one (1) fire captain and two (2) firefighters, at least one of whom shall be a firefighter/paramedic. Any increase in staffing above this level shall not increase the Contract Payment unless the increase occurs through an amendment of this Restated ILA. 2.2.1 The parties shall renegotiate this Restated ILA upon the occurrence of any of the following Negotiation Thresholds: 4 Packet Pg. 7 4.1.a a. When the Unit Utilization Factor ("UUF") at any one of the City Fire Stations exceeds 0.250; b. When the Neighboring Unit Utilization Factor ("NUUF") is out of balance as defined in this Restated ILA, PROVIDED THAT this subsection shall not trigger a renegotiation any earlier than January 1, 2018.. c. When the Transport Balance Factor (TBF} is out of balance as defined in this Restated ILA, PROVIDED THAT this subsection shall not trigger a renegotiation earlier than January 1, 2018. d. When the Esperance Offset drops by ten percent (10%) or more over any consecutive three (3) year period. 2.2.2 The District shall provide written notice to the City ("Threshold Notice") whenever any of the foregoing Negotiation Thresholds occurs. Within thirty (30) days of issuance of a Threshold Notice, the parties shall meet to renegotiate this Restated ILA. Such negotiations shall include, at least the following topics: (i) Methodologies intended to reduce the UUF substantially below 0.250 or to balance the NUUF or TBF, as applicable (collectively "Remedial Measures"). Remedial Measures may include, but shall not be limited to, changes to the staffing mix and/or levels, adding another Unit; changing fire response plans in CAD, and/or implementing other service changes; and Adjusting the Contract Payment to account for the District's increased Q cost in employing the selected Remedial Measures. Where the Threshold Notice pertains to subsection 2.2.1(d), topics of M negotiation shall include increasing the amount of the Esperance Offset a aD andlor reducing staff and/or reducing overhead charges that are billed to U- the City. w 2.2.3 The District shall identify various Remedial Measures that are likely to r r expeditiously achieve the applicable goals in Section 2.2.2(i). The City may opt to L identify and notify the District about alternative Remedial Measures. After consulting with N the District, the City shall select one or more of the Remedial Measures and shall provide written notice of same within one hundred twenty (120) days following the ii issuance of the Threshold Notice (the "Negotiation Deadline"). The City's selection shall r be subject to mediation under paragraph 18.1 if the Di strict finds the City's selection to N be ineffective or inappropriate, but it shall not be subject to arbitration under paragraph 18.2. Any disputes regarding the cost impacts of the City's selection shall be subject to E the complete Dispute Resolution procedures, and any adjustment to the Contract Payment arising out of the Dispute Resolution Procedures shall be retroactive to the Q earlier of the Negotiation Deadline or the date that the Remedial Measures were initially employed. If the City fails to designate one or more Remedial Measures by the Negotiation Deadline, such failure shall be deemed a Material Breach. Packet Pg. 8 4.1.a 2.2.4 The parties shall endeavor to execute an amendment prior to the Negotiation Deadline. If the parties cannot agree upon an amendment to this Restated ILA before the Negotiation Deadline, either party may terminate the Restated ILA pursuant to 11.2, PROVIDED THAT during the ensuing two-year Wind -Up Period, the District shall be authorized to increase service levels at the City Fire Stations as it deems necessary, and FURTHER PROVIDED THAT the marginal increase in the Contract Payment resulting from any such ❑istrict-imposed service level increases during the Wind -Up Period shall be shared equally by the parties during the Wind -Up Period. 2.3 Shift Arrangements. The City prefers that the following shift arrangements apply to personnel assigned to stations within the City: no Firefighter shall start a 24-hour shift at any of the City Fire Stations if that Firefighter has just completed a 48-hour shift at a City Fire Station or any other fire station in the District without having taken a rest day between shifts. The District commits that it will undertake in good faith, pursuant to Chapter 41.56 RCW, to negotiate successfully for those arrangements, to be implemented. 2.4 Review of Service Delivery Objectives. The parties acknowledge that the service delivery objectives adopted in 2006 ("Response Objectives") have never been met in e their entirety, even when the City had its own fire department. During the Introductory Period, the parties contracted for a particular staffing level at the City Fire Stations. It has a been recommended that the parties move toward a performance -based contract where the City pays for a particular level of service that is measured by service delivery objectives (e.g. response time) instead of a particular number of positions. The parties would like to continue to evaluate this recommendation, but acknowledge that it would Q take significant additional work to implement such a change, not the least of which includes adoption of achievable performance standards. The City and the District agree to work toward adoption of a revised set of service delivery objectives in the first quarter of 2018. 2.4.1 Turnout Time. The District has adopted a standard of 2 minutes and 15 seconds v� w on 90% of all calls. Failure to meet this standard shall not be deemed a Material Breach. T.- If this standard is not being met during calendar year 2017 for the City Fire Stations, the L District shall provide the City, no later than December 31, 2017, with a report containing N the following information: (i) a list of possible measures that could be implemented to L improve Turnout Time, (ii) the estimated cost of each measure (if reasonably available) U_ and (iii) estimates corcerning the amount that turnout time could be reduced with each r measure. 0 N 2.5 Reporting. The District agrees to annually report to the City in accordance with chapter 35.103 RCW. In addition to the regular quarterly report content and the content required by law, the annual report shall contain the Neighboring Unit Utilization Factor for each of the following jurisdictions: Lynnwood and Mountlake Terrace. The annual report shall contain the total number of seconds that City Fire Stations responded to calls in Woodway and the total number of automatic aid responses from Shoreline into R Packet Pg. 9 4.1.a Edmonds. The annual report shall, to the extent practicable, also state the amount of transport fees that the District sought to recover from incidents occurring within the City and Esperance, respectively, and the amount of those fees that were actually recovered. If the District has data that identifies the number of seconds during which two or more Units were Assigned to different calls at the same time, it shall include that data in the annual report. 2.5.1 Quarterly Reporting. In addition, the District shall provide a quarterly report to the City Clerk, no later than 30 days after the end of each quarter. The quarterly report shall contain the Unit Utilization Factor for each of the City Fire Stations, the Transport Balance Factor, as well as the turnout time, travel time, and overall response time. 2.6 [section relocated for clarity] 2.7 Criteria -Based 9-1-1 Dispatch. It is understood and agreed by the City and ❑istrict that the dispatch of Units during emergencies is determined by criteria -based dispatch protocols of the dispatch centers and Automatic Vehicle Location (AVL). Nothing herein shall require the District to respond first within the City as opposed to other areas served by the District. The City and District recognize that responses to emergencies skull be determined by the District based upon dispatch protocols; the location of available Units and the District's operational judgment, without regard to where the emergencies occur. 2.8 Level of Service Changes. During the term of this Restated I LA, service level changes o: may be mandated that are beyond the control of either party. Additionally, either party Z may desire to change the service level, including but not limited to, those services a identified in Section 1 Scope of Services and Section 2 Standards for Services/Staffing. v When a service level change is mandated by law, adopted by the Edmonds City Council E as part of the City's chapter 35.103 RCW Response Objectives, or is mutually agreed to a by the parties, the City and the District shall renegotiate the Contract Payment at the L request of either party, If the parties are unable to reach agreement within one hundred twenty (120) days after the change is mandated or mutually agreed, the matter shall be w subject to the complete Dispute Resolution procedures, and any adjustment to the r Contract Payment arising out of the Dispute Resolution Procedures shall be retroactive •2 to the date that the service level change was initially employed, Failure of either party to N participate in, or comply with, the Dispute Resolution Procedures in Section 18.1 and/or 0 aD 18.2 shall be deemed a Material Breach. 2.8.1 The City acknowledges that the District may be required by law to notify and bargain with the local chapter of the IAFF any level of service changes made pursuant to this section 2.8. 2.8.2 The City reserves the right to remove the Fire Inspector services from this Restated ILA upon one year's written notice to the District, in which case the Contract Payment shall be equitably reduced, PROVIDED THAT in no case shall such notice be provided less than 90 days prior to the beginning of a new fiscal year, AND FURTHER PROVIDED THAT the City shall consult with the District regarding the impacts of a Packet Pg. 10 4.1.a proposed removal of the Fire Inspector services at least 94 days in advance of the City providing such notice, AND FURTHER PROVIDED THAT if the City exercises this option, it shall provide fire inspection services using one or more inspectors with current or previous firefighting experience. 2.9 Response Time Questions. In the event that response times should consistently deviate from the City's Response Objectives, as they may be amended from time to time by the City, the District Fire Chief and the City Mayor, or their designees, shall meet and confer to address the cause, potential remedies, and potential cost impacts. 3. USE OF CITY FIRE STATIONS 3.1 Use of City Fire Stations. The City shall retain ownership of three existing City Fire Stations and shall make them available for use by the District pursuant to the terms set forth in Exhibit B. The parties acknowledge that none of these three fire stations are ideally located and that the City could be better served by two ideally located fire stations. The parties also acknowledge that the internal configuration of the City's three stations contributes to slower turnout times than could be achieved with new stations built according to current standards. In light of the above, the parties contemplate that the City may opt to replace the three current fire stations with two new fire stations for �o , use by the District during the term of this Restated ILA. In the event of a conflict o between the provisions of the Restated ILA and Exhibit B, the provisions of Exhibit B shall control with respect to fire stations and fixtures contained therein, PROVIDED i THAT Exhibit B shall be amended in the event that the City moves to a two -station service, and FURTHER PROVIDED THAT nothing in Exhibit B shall be construed to a prevent the City from moving to a two -station service; and FURTHER PROVIDED, that the cost of providing turn key fire stations with equivalent technology to current fire E a� stations shall be borne entirely by the City. a CD L 3.1.1 In the event the City decides to replace or relocate any of the City Fire Stations, the City shall provide notice to the District concerning the location, design and layout of Cn w the new City Fire Stations, the time frame for completion, and any other information reasonably requested by the District to plan for the transition. Not later than thirty (30) U days following such notice, the parties shall meet to discuss the impact of any such L n changes on this Restated ILA and to negotiate an amendment to this Restated ILA to e address such impacts. The parties recognize that there may be initial cost impacts that are not ongoing, and the parties agree to negotiate these as well. The parties shall endeavor to execute an amendment no later than one hundred twenty (120) days following such notice to address such initial cost impacts. If the parties cannot agree upon an amendment to this Restated ILA within such time, either party may invoke the Dispute Resolution procedures. P Packet Pg. 11 4.1.a 3.2-3.3 [Completed. Deleted for clarityf 4. ANNUAL CONTRACT AND TRANSPORT FEES PAYMENT TERMS 4.1 Annual Contract Payment. The City shall pay the District a sum referred to as the Contract Payment for the services provided herein. The annual total amount of the Contract Payment shall be determined according to Exhibit C. The Contract Payment shall be paid in equal monthly installments by the 10" day of each month. Failure to pay monthly installments in a timely manner shall be considered a Material Breach as defined in the Definitions section of this Restated ILA. 4.1.1 If a service level change requiring an adjustment in the Contract Payment occurs on a date other than January 1, the Contract Payment shall be adjusted on the effective date of the service level change, and the monthly installment payments shall be adjusted accordingly. 4.2 Contract Payment Adjustment. Each year, no later than September 1, the District shall submit to the City an invoice for the ensuing year, including any revision to the Contract Payment for the ensuing year. 4.2.1 Annual Percent Increase Based on Labor Costs. The cost of City Station L Personnel identified in Exhibit C shall be adjusted annually pursuant to the negotiated °a labor collective bargaining agreement between the District and the local chapter of the IAFF ("CBA"}, provided that, notwithstanding the actual terms of the CBA, the City Station Personnel cost in Exhibit C shall increase from one labor agreement to the next no more than the greater of (i) the median increase in the total cost of compensation Q (i.e., combined cost of wages and benefits) of comparable fire agencies, (ii) the increase in the Consumer Price Index as measured by the CPI-W Seattle -Tacoma -Bremerton metropolitan area for the twelve (12) month period ending June 30, or (iii) the percentage increase in compensation awarded by an interest arbitrator. The phrase U- "comparable fire agencies" shall refer to a list of comparables agreed upon by the U) 2 Employer and Union through the collective bargaining process or the comparables w accepted by an interest arbitrator in an interest arbitration proceeding. r 4.2.1.1 The parties recognize that the cost of the District's community paramedic program is currently covered by grants. At the time the grants expire, the City may opt to continue the community paramedic program in which case Exhibit C shall be revised to add an equitable share of the cost of such community paramedics, taking into account the other jurisdictions that are served by the community paramedics. If the City opts not to continue with the program, the community paramedic program will not be continued within the City limits after the grant term ends. 1 The Parties acknowledge that a number of actions described in the Agreement have been completed. For clarity and conciseness, those provisions are removed and replaced with the words "Completed. Deleted for clarity." Packet Pg. 12 4.1.a 4.2.2 Adjustment Date Not Met. If a new CBA between the District and IAFF Local 1828 has not been finalized by September 1 of the final year of the then -effective CBA, the City Station Personnel costs and the Indirect Operating Costs for the ensuing year shall be adjusted following execution of the new CBA and shall be retroactive to January 1 of the Adjustment Year. For example, as of the date of this Restated ILA, the last CBA expired on December 31, 2014; thus, the Adjustment Year is 2015. In such instances, the District shall send the City (directed to the City Clerk), no later than September 1 of each year for which a CBA has not yet been executed for the ensuring year, a range within which the Contract Payment for the ensuing year is likely to fall, which range shall be informed by the current status of negotiations between the District and IAFF Local 182B. To enhance the District's ability to provide the City with a predictable range for the Contract Payment, the District shall, to the extent practicable, commence negotiations with IAFF Local 1828 no later than July 151 of any year in which a CBA is expiring, if a new CBA has not been executed by November Vt of the year in which a CBA is expiring, the District shall notify the City of the economic issues on which the parties have not reached tentative agreement. 4.2.3 Documentation of Labor Costs. Upon executing a new CBA, the District shall provide supporting documentation sufficient to allow the City to confirm that the labor costs have not increased more than the limits set forth in Section 4.2.1, including comparable agency compensation data used by the parties or the interest arbitrator to establish new compensation levels. 4.3 -4.4 [sections relocated and renumbered for clarity] 4.5 Indirect Operating Cost Portion of Contract Payment. The District shall determine the Indirect Operating Cost portion of the Contract Payment according to the following: E a • Overhead shall be ten percent (10%) of the cost of the City Station Personnel cost; L ■ Equipment maintenance and operation, medications, and supplies shall be ten percent (10%) of the City Station Personnel cost; w ■ Fire Marshal allocation of fifty percent (50%) of wage and benefit cost of the position, r and Fire Inspector at one hundred twenty-five percent (125%) of wage and benefit cost of the position (See Exhibit A); and • Apparatus replacement costs based upon the District Apparatus Replacement Schedule —Rolling Stock designated as Exhibit D. The total of the City Station Personnel cost and the Indirect Operating Costs; plus any additional amounts due to annexations as provided in Section 4.6, less the "Esperance Offset", shall constitute the Contract Payment for the ensuing year. 4,6 Annexation. The City's Urban Growth Area contains property within the boundaries of the District. Should the City seek to annex portions of the District, the District will not oppose the annexation. In the event the City annexes portions of the District other than Esperance, the Contract Payment shall be increased by an amount calculated by applying the then current District levy rate and emergency medical services levy rate to 10 Packet Pg. 13 4.1.a the assessed value of the annexed area, plus revenue from a Fire Benefit Charge, if imposed, that the District would have received from the annexed area in the year in which the Contract Payment is calculated. The increase in the Contract Payment shall occur on the first month on which the District is no longer entitled to collect non - delinquent tax revenue from the annexed area pursuant to RCW 35.13.270(2). 4.6.1 Esperance Annexation. If the City annexes all of the area commonly referred to as "Esperance", the District will support the annexation. Whenever any portion of Esperance is annexed, the Esperance Offset attributable to the annexed area shall no longer be used to reduce the calculation of the Contract Payment at such time as the District is no longer entitled to collect non -delinquent tax revenue from the annexed area pursuant to RCW 35.13.270(2). 4.7 Significant Change in Cost of Providing Services. In the event that there is a material and significant increase or decrease in the costs of providing services under this Restated ILA because the District was required to comply with a legislative or regulatory decision by an entity other than the City, then at the request of either party, the City and District shall seek to renegotiate this Restated ILA and the Contract Payment to fully compensate the District for actual costs incurred according to the methodology in Exhibit C. An example of a significant increase in cost would be if the state required that fire engines be staffed with four firefighters per engine instead of three. If the City and District are unable to successfully renegotiate the Contract Payment in this context through good faith negotiations, then the complete Dispute Resolution provision of this Restated ILA shall apply. Failure of either party to participate in, or comply with, the Dispute Resolution Procedures in Section 18.1 and/or 18.2 shall be deemed a Material Breach. Nothing herein prevents either party from terminating the Restated ILA pursuant to Section 11.2, whether before or after exercise of the Dispute Resolution provisions of this Restated ILA. CD L_ 4.8 EMS Transport Fees. The District shall charge fees for the basic life support andCn advanced life support transports that it performs. As the EMS service provider for the w City, the District shall receive and pursue collection of all Transport Fees in accordance with District policy for transports that originate within the City limits. The District shall L remit the amount so received to the City, less an administration fee not to exceed the actual cost of collection on a quarterly basis. The District shall be responsible for, and agrees to prepare and provide in a timely fashion, reasonable documentation and/or reports to the City. 4.9 Creating Unfunded Mandates. The City shall not create any unfunded mandates for increased service or reporting by the District without fully compensating the District for actual costs incurred. 5. CITY EMPLOYEES 5.1-5.8 [Completed. Deleted for clarity]. 11 Packet Pg. 14 4.1.a 5.9 Former City Employees. The City shall indemnify, defend, and hold the District harmless from any and all demands, claims, or actions by former City personnel, which arise out of, or relate to, the time prior to the Commencement Date, provided, however, that the indemnification shall not apply to any claims arising as a result of the District's actions under the Agreement or the Restated ILA. 6. ROLLING STOCK (APPARATUS AND VEHICLES) 6.1 — 6.5 [Completed. Deleted for clarity]. 6.6 District Apparatus Replacement Schedule. The District has provided current information regarding existing and proposed Apparatus Replacement Schedule attached in Exhibit D. The District, in its sole discretion, may elect to purchase new rolling stock or otherwise assign District rolling stock for use within the City. 6.7 Public Safety Boat. Title to the City Public Safety Boat known as Marine 16 (the "Vessel") has been transferred to the District. The District's use of Marine 16 for training and emergencies as a county -wide asset is described in the First Amendment to InterlocaI Agreement for Use of Rescue and Fire Boat. Exhibit H to the Agreement is hereby deleted. 6.7.1 [Completed. Deleted for clarity] 6.7.2 The District assumes responsibility for maintenance and repairs to the Vessel. However, upon the District's request, the City agrees to provide maintenance and repair c services for the Vessel in exchange for receipt from the District of the City's normal a hourly shop rates for labor. E 6.7.3 The Apparatus Replacement Schedule (Exhibit D to the Agreement and the a Restated ILA) is amended to include the Outboard Motors of the Vessel for as long as L the Vessel is in operation. The amended Apparatus Replacement Schedule is attached hereto. The Contract Payment shall reflect the addition of the Outboard Motors to this 2 w schedule. r 6.7.4 [Completed. Deleted for clarity] 6.7.5 Use of the vessel by the City of Edmonds Police Department shall continue as agreed to before this Restated ILA. The City is solely responsible for maintaining and Certifying its operators. 6.7.5.1 The City's use of the Vessel is at the City's risk. The City acknowledges that the District is making no representations or warranties concerning the Vessel. Further, if the City uses the Vessel without a District operator, the City agrees to be solely responsible for all damage or loss to the Vessel and its apparatus while the Vessel is within the City's control and/or possession. 6.7.5.2 The City agrees to release the District from any claims associated with any training provided to it. The City further agrees to defend, indemnify and hold the 12 Packet Pg. 15 4.1.a District harmless from any and all claims for bodily injury or property damage arising out of the City's use and operation of the Vessel. 6.7.5.3 The City specifically and expressly waives any immunity that may be granted under the Washington State Industrial Insurance Act, Chapter 51 RCW as to any claims by its employees arising from the use of the Vessel. 7. EQUIPMENT 7.1 — 7.4 [Completed. Deleted for clarity] S. OVERSIGHT AND REPORTING 8.1 Agreement Administrators. The District Fire Chief and the City Mayor and/or their designees, shall act as administrators of this Restated ILA for purposes of RCW 39.34.030. During the term of this Restated ILA, the District Fire Chief shall provide the Mayor with quarterly written reports concerning the provision of services under this Restated ILA. The format and topics of the reports shall be as set forth in Section 2.5. The District Fire Chief shall present an annual report covering the previous calendar year to the Edmonds City Council prior to March 1, and at such meeting the Chief shall request, and the City Council shall schedule, the Joint Annual meeting provided for in section 8.2. 8.1.1 The parties agree to meet on a quarterly basis to address the performance of the Restated ILA. It is expected that these quarterly meetings will be attended by at least c one City Council member, the Mayor, the City Attorney, the Finance Director, the District a Fire Chief and at least one Commissioner from the District. E L 8.2 Joint Annual Meeting. In addition to the meeting(s) referred to in Section 8.1 above, the a Edmonds City Council and Board of Fire District #1 Commissioners shall have a joint annual meeting after, but within 30 days, of the annual report at a properly noticed place and time to discuss items of mutual interest related to this Restated ILA. w 8.3 Representation on_Infergovernmental Boards. The District shall represent the City on intergovernmental boards or on matters involving the provision of services under this Restated ILA as reasonably requested by the Mayor. The City reserves the right to represent itself in any matter in which the interests of the City and the District are not aligned or whenever any matter relates to the appropriation of or expenditure of City funds beyond the terms of this Restated ILA. 9. EXISTING AGREEMENTS 9.1 BEM, SNOCOM and SERS. The City currently has contractual relationships with other entities or agencies including the Department of Emergency Management (DEM) (or successor), Snohomish County Communications Center (SNOCOM) (or successor), and Snohomish County Emergency Radio System Agency (SERS) (or successor). The City shall maintain its representation and financial obligations with those entities or agencies 13 Packet Pg. 16 4.1.a and will act to represent itself and retain authority to negotiate on its behalf. At the discretion of the City, the District may provide representation on behalf of the City on various committees, boards, and/or commissions as requested, as appropriate, and/or as agreed to by mutual agreement of the parties. The parties shall meet to address any changes to the foregoing entities that result in a change to the City's representation or financial obligations. 9.2 Mutual and Automatic Aid. The District shall assume any of the City's remaining contractual responsibility and obligations for the provision of mutual and automatic aid. 9.3 Full Informations as Basis for Relationship. The City and District agree to coordinate their individual relationships with other entities and agencies so that the services under this Restated ILA will be provided in an efficient and cost effective manner. The City and District agree to keep each other fully informed and advised as to any changes in their respective relationships with those entities or agencies, whether or not those changes impact the City and/or the District obligations shall be provided to the other party in writing in a timely manner that allows a reasonable opportunity to discuss proposed changes in relationships or obligations. 10, TERM OF AGREEMENT 10.1 20-Year Agreement. The Effective Date of this Restated ILA shall be February 1, 2017. The Commencement Date of the Agreement was January 1, 2010, This Restated ILA shall continue in effect until December 31, 2030, unless terminated earlier as provided in section 11. After December 31, 2030: this Restated ILA shall automatically renew under the same terms and conditions for successive, rolling five (5) year periods unless terminated as provided in section 11. 10.2 Material Breach and Wind -Up Period. In the event of a Material Breach of this Restated ILA, the City and District shall, unless the City and District mutually agree otherwise, continue to perform their respective obligations under this Restated ILA for a minimum of twelve (12) months after notice of the Material Breach (the "Wind -Up Period") provided, however; that the Wind -Up Period shall be (i) ninety (90) days if the Material Breach involves the City's failure to make the Contract Payment or (ii) 180 days if the City fails to timely select a Remedial Measure following the District's issuance of a Threshold Notice; provided further, that during the Wind -Up Period, the City and District shall coordinate their efforts to prepare far the transition to other methods of providing fire and EMS service to the City. The City shall be responsible for all Contract Payment installments required herein until the conclusion of the Wind -Up Period. 11. TERMINATION AND RETURN OF ASSETS 11.1 (Completed. Deleted for clarity] 14 E L a L_ rn 2 w Packet Pg. 17 4.1.a 11.2 Termination — Notice. In addition to terminating this Restated ILA for a Material Breach, either party may terminate this Restated ILA at any time by providing the other party with two (2) years written notice of its intent to terminate. 11.3 Termination Costs_ Except as otherwise provided herein, the costs associated with terminating this Restated ILA shall be borne equally between the parties, or in the event of a Material Breach, by the breaching party, provided that in the following circumstances, the cost of termination shall be apportioned as provided below. 11.3.1 Termination Due to Change in Law or by Mutual Agreement. In the event that this Restated ILA is terminated due to a change in law or by mutual agreement, each party shall bear its own costs associated with the termination. 11.3.2 Regional Fire Protection Service Authority. In the event that the District, along with one or more fire protection jurisdictions, elects to create a Regional Fire Protection Service Authority Planning Committee (`RFA Planning Committee") as provided in RCW 52.26.030, the District agrees to notify the City of its intent and subject to mutual approval of the District and other participating jurisdictions, to afford the City an opportunity to be a participant on the RFA Planning Committee. Declining the opportunity to participate in the RFA Planning Committee shall not be construed as a Material Breach on the part of the City. In the event that a Regional Fire Protection Service Authority (RFA) or another legally recognized means of providing fire and emergency medical services is created, inclusive of District, the District's powers and duties under this Restated ILA shall be assigned to the RFA as the District's successor - in -interest as provided by RCW 52.26.100, 11.3.2.1 If the District forms a RFA with any other agency, the parties shall E confer to determie whether any efficiencies have resulted from the creation of the RFA a n that could warrant reconfiguring the service provided to the City. L ii 11.4 [reserved] 2 w 11.5 [reserved] r 11.6 Duty to Mitigate Costs. The City and District have an affirmative duty to mitigate their respective costs of termination, irrespective of the party who elects to terminate this Restated I LA and irrespective of the party who must bear the costs of termination. 11.7 Return of Assets to the City. Regardless of the reason for termination, the City and District agree that like assets purchased by and transferred to the District as part of the Agreement shall be purchased by the City as described below. This provision shall not apply to the formation of an RFA in which both the City and the District are participants. 11.7.1 Purchase Back Rolling Stock. All rolling stock in use by the District at the City Fire Stations at the time of termination shall be purchased back at a price that considers the fair market value of the asset and any adjustments to fair market value that would be 15 Packet Pg. 18 4.1.a fair and equitable, including, for example, City contributions to apparatus replacement, costs incurred by the District for acquisition, maintenance, and repair, depreciation, etc. 11.7.2 Purchase Back Equipment. All equipment in use by the District at the City Fire Stations at the time of termination shall be purchased back at fair market value. 11.7.3 tCompleted. Deleted for clarity] 11.7.4 District Employees. The District shall indemnify, defend and hold the City harmless from any and all demands, claims, or actions by District personnel, which arises out of or relate to the time that such personnel were employees of the District, PROVIDED HOWEVER, that the indemnification shall not apply to any claims arising as a result of the City's actions during the term of the Agreement or the Restated ILA. 12, DECLINE TO MERGE 12.1 City Declines to Merge. In the event that the District enters into an agreement with any other fire district or agency that is functionally equivalent to a merger, the City may opt to terminate this Restated ILA without prejudice or penalty. To exercise this option the City shall provide written notice to the District of its intent to end the Restated ILA. Such notice shall be provided not more than ninety (90) days after receiving written notification from the District in accordance with the provisions of Section 19.1 that the District intends to merge with another entity. 12.11A Not a Material Breach. The City's decision to terminate under 12.1 does not c constitute a Material Breach of the Restated 1LA and none of the penalties associated Q with a Material Breach shall apply to the City. E 12.1.2 12-Month Notice. The City's notice shall provide an effective date of termination a which shall be no more than twelve (12) months after the City officially notifies the L District of its termination, unless otherwise agreed to by the parties, and the costs of termination shall be split evenly between the parties. w 12.1.3 City Exit from Agreement. If the City elects to terminate the Restated ILA because of an impending merger between the District and one or more other jurisdiction, the City's exit will be under the terms and conditions described in Section 11.7. 13. [deleted] 14. TOWN OF WOODWAY 14.1 Service to Woodway. The City may, in accordance with the terms herein, subcontract with the Town of Woodway to have the District provide fire and emergency medical services to the Town of Woodway. The City shall consult with the District in advance of entering into any such subcontract, and the District shall have the opportunity for input into any issues that may affect service and/or the cost of providing service. The City shall provide advance written notice to the District of at least twelve (12) months prior to any commencement of such service. The City's subcontracting of the District's service to 15 Packet Pg. 19 4.1.a Woodway shall not be considered an unfunded mandate, and no change in the Contract Payment shall result from such a subcontract, provided that the City is not requesting additional staff to serve Woodway. Any and all payments from such a subcontract with Woodway shall be paid to the City of Edmonds only. The District agrees not to compete with the City of Edmonds in such negotiations_ 14.1.1 If the City is requesting additional staff to serve Woodway, the parties shall renegotiate the Contract Payment retroactive to the date that the District begins providing the additional staff. If the parties have not executed an amendment prior to the commencement of service to Woodway, either party may invoice the Dispute Resolution procedures in Section 18.1 and 18.2; provided, however, that any adjustment to the Contract Payment arising out of the Dispute Resolution Procedures shall be retroactive to the date that the District begins providing the additional staff to serve Woodway. In this context, failure of either party to participate in, or comply with, the Dispute Resolution Procedures in Section 18.1 and/or 18.2 shall be deemed a Material Breach. 14.1.2 The City of Edmonds right to subcontract with the Town of Woodway constitutes the consideration for the City's agreement to incur the additional 9.13% in Exhibit C initially attributable to Woodway under the Agreement. 14.1.3 At the City's request, the District agrees to work with Shoreline Fire Department to adjust automatic aid responses into the Town of Woodway. 14.1.4 In the event that the Point Wells development is to become part of the service area for the District, such event shall be deemed a "Negotiation Threshold", and the negotiation provisions of 2.2.3 - 2.2.4 shall apply. 15. [Completed. Deleted for clarity] 16. CITY AND DISTRICT ARE INDEPENDENT MUNICIPAL GOVERNMENTS 16.1 Independent Governments. The City and District recognize and agree that the City and District are independent governments. Except for the specific terms herein, nothing herein shall be construed to limit the discretion of the governing bodies of each party. Specifically and without limiting the foregoing, the District shall have the sole discretion and the obligation to determine the exact method by which the services are provided within the District and within the City unless otherwise stipulated within this Restated I LA. 16.2 Resource Assignments. The District shall assign the resources available to it without regarding to internal political boundaries, but rather based upon the operational judgment of the District as exercised within the limitations and obligations of Sections 2.4 through 2.8. 16.3 Debts and Obligations. Neither the City nor District, except as expressly set forth herein or as required by law, shall be liable for any debts or obligations of the other. 17 E L a� a ii Ch 2 w Packet Pg. 20 4.1.a 17. INSURANCE 17.1 Maintenance of Insurance. For the duration of this Restated ILA, each Party shall maintain insurance as follows: Each party shall maintain its own insurance policy insuring damage to its own fire stations, real and personal property and equipment if any, and "policy" shall be understood to include insurance pooling arrangements or compacts such as the Washington Cities Insurance Authority (WCIA). The City shall maintain an insurance policy insuring against liability for accidents occurring on City owned property. Such insurance policy shall be in an amount not less than one million dollars ($1,000,000.00) per occurrence with a deductible of not more than five -thousand dollars ($5,000.00). The District shall maintain an insurance policy insuring against liability arising out of work or operations performed by the District under this Restated ILA in an amount not less than one million dollars ($1,000,000.00) per occurrence with a deductible of not more than five -thousand dollars ($5,000.00). The phrases "work or operations" and "maintenance and operations" shall include the services identified in Section 1. Scope of Services, the services of the Fire Marshal and the District Fire Chief, acting in the capacity of City Fire Chief and any obligation covered by Exhibit 6, Section 9. 17.2 Claims of Former City Employees. The City has provided proof of coverage that it has maintained insurance against claims by former City Personnel for incidents and occurrences which may have occurred prior to the Commencement Date of the Agreement, including but not limited to, injuries, employment claims, labor grievances, and other work -related claims. Such insurance was at all times in an amount not less than one million dollars ($1,000,000.00) per occurrence with a deductible of not more a than five -thousand dollars ($5,000.00). The City will hold harmless the District and its insurance provider for any such claims lawsuits or accusations that occurred prior to the a Commencement Date. L_ 17.3 Claims of Former District Employees. The District represents and warrants that it has cis maintained insurance against claims by District employees for incidents and occurrences w which may have occurred during the time period prior to the Commencement Date of the r Agreement, including but not limited to injuries, employment claims, labor grievances, and other work -related claims. Such insurance was at all times in an amount not less u) than one million dollars ($1,000,000.00) per occurrence with a deductible of not more than five -thousand dollars ($5,000.00). 17.4 Hold Harmless. To the extent each party's insurance coverage is not voided, each party agrees to defend, indemnify and hold harmless the other party, its officers, officials, employees and volunteers from any and all claims, costs, including reasonable attorneys' and expert witness fees, losses and judgments arising out of the negligent and intentional acts or omissions of such party's officers, officials, employees and volunteers in connection with the performance of the Agreement or the Restated ILA. The provisions of this section shall survive the expiration or termination of the Agreement and the Restated ILA. 18 Packet Pg. 21 4.1.a 17.5 Release from Claims. Except as specifically provided in this Restated ILA, and except in the event of breach of this Restated ILA, the District and the City do hereby forever release each other from any claims, demands, damages or causes of action arising prior to the Commencement Date and related to damage to equipment or property owned by the City ar District or assumed under the Agreement or the Restated ILA. It is the intent of the City and District to cover this risk with the insurance noted above. 18. DISPUTE RESOLUTION It is the intent of the City and District to resolve ail disputes between them without litigation. In the event that any dispute between the City and District cannot be resolved by good faith negotiations between the City and District, then the dispute resolution provision of this Restated ILA shall apply. Excluded from these dispute resolution provisions are issues related to the legislative authority of the Edmonds City Council to make budget and appropriation decisions, decisions to contract, establish levels of service or staffing under Section 2 of this Restated ILA and Chapter 35.103 RCW and other policy matters that state law vests with the City Council. The above exclusions from the dispute resolution process shall not abridge the right of the District to pursue an increase in the Contract Payment as a result of any decision which, itself, is not subject to the Dispute Resolution provisions of this Restated ILA. Nothing herein shall prevent either party from providing notice of termination of the Restated ILA pursuant to Section 11,2 prior to completion of the dispute resolution processes described below; however, such notice shall not affect any obligations to proceed with the Dispute Resolution provisions. 18.1 Mediation. Upon a request by either party to mediate a dispute that is subject to the Dispute Resolution provisions, the parties shall mutually agree upon a mediator. If the a� City and District cannot agree upon a mediator within ten (10) business days after such a request, the City and District shall submit the matter to the Judicial Arbitration and L Mediation Service (JAMS) and request that a mediator be appointed. This requirement ii N to mediate the dispute may only be waived by mutual written agreement before a party w may proceed to litigation as provided within this Restated ILA. Except for unusual r r reasons beyond the reasonable control of either party, mediation shall be completed L within ninety (90) days after the mediator is selected. Any expenses incidental to 0 mediation, including the mediator's fee, shall be borne equally by the City and District. aD 18.2 Binding Arbitration. If the City and District are unsuccessful in resolving any dispute subject to the Dispute Resolution provisions through mediation, either party may demand binding arbitration as provided herein, unless the nature of the dispute is not subject to arbitration pursuant to other provisions of this Restated I LA. 18.2.1 The arbitration shall be conducted by JAMS in Seattle, Washington or other mutually agreeable dispute resolution service. The dispute shall be governed by the selected arbitration service's Streamlined Arbitration Rules and Procedures. The parties shall agree on a JAMS arbitrator with twenty (20) days from the date the matter is submitted to JAMS. In the event that the parties fail to agree on a JAMS arbitrator within 19 Packet Pg. 22 4.1.a such time, then JAMS shall be asked to submit the names of at least three arbitrators. Each party shall have ten (10) days after receiving the list to strike one name from that list. JAMS shall select the arbitrator from the names on the list that have not been struck by either party. The parties may agree on another arbitrator in JAMS or another person at any time. In the event that JAMS is unable or unwilling to provide an arbitrator and the parties cannot otherwise agree, then either party may request the Snohomish County Superior Court to designate an arbitrator. 18.2.2 At any arbitration involving the Contract Payment, the arbitrator shall, as nearly as possible, apply the analysis used in this Restated ILA and supporting Exhibits to adjust the Contract Payment. The arbitrator may deviate from such analysis and use principles of fairness and equity, but should do so sparingly. 18.2.3 Unless the City and District mutually consent, the results of any binding arbitration session shall not be deemed to be precedent for any subsequent mediations or arbitrations. 18.2.4 The decision of the arbitrator shall be final and binding upon both parties, subject only to the right of appeal as provided in RCW 7.04; provided, however, that in arriving at such decision, neither of the parties nor the arbitrator shall have the authority to alter this Restated ILA in whole or in part. 18.2.5 The arbitrator cannot order either party to take action contrary to law. 18.2.6 The substantially prevailing party, if any, in any binding arbitration action shall be entitled to an award of its reasonable attorneys' fees and costs. Q 18.3 Litigation. For disputes that are not subject to binding arbitration, either party may file an at L action in Superior Court. Jurisdiction and venue for such actions shall lie exclusively in a aD Superior Court for Snohomish County, Washington, Each party expressly waives the right to a jury trial. The party substantially prevailing in any such action ❑r proceeding shall be awarded its reasonable costs and attorneys' fees. w r 19. MISCELLANEOUS PROVISIONS 19.1 Noticing Procedures. All notices, demands, requests, consents and approvals which may, or are required to be given by any party to any other party hereunder, shall be in writing and shall be deemed to have been duly given if delivered personally, sent by electronic mail (provided a read receipt is obtained by the sender), sent by nationally recognized overnight delivery service, or if mailed or deposited in the United States mail, sent by registered or certified mail, return receipt requested and postage prepaid to: District Secretary: City Clerk: Snohomish County Fire Protection District No. 1 City of Edmonds 12425 Meridian Avenue 121 5t" Avenue North Everett, WA 98208 Edmonds, WA 98020 K11 Packet Pg. 23 4.1.a Or, to such other address as the foregoing City and District hereto may from time -to -time designate in writing and deliver in a like manner. All notices shall be deemed complete upon actual receipt or refusal to accept delivery. Facsimile transmission of any signed original document and retransmission of any signed facsimile transmission shall be the same as delivery of an original document. 19.2 Other Cooperative Agreements. Nothing in the Restated ILA shall preclude the City and the District form entering into contracts for service in support of this Restated ILA. 19.3 Public Duty Doctrine. This Restated ILA shall not be construed to provide any benefits to any third parties. Specifically, and without limiting the foregoing, this Restated ILA shall not create or be construed as creating an exception to the Public Duty Doctrine. The City and District shall cooperate in good faith and execute such documents as necessary to effectuate the purposes and intent of this Restated ILA. 19.4 Entire Agreement. The entire agreement between the City and District hereto is contained in this Restated ILA and exhibits thereto. This Restated ILA supersedes all of their previous understandings and agreements, written and oral, with respect to this transaction. This Restated ILA supersedes the Agreement except where provisions have expressly been omitted for clarity and conciseness. Only those exhibits referenced in this Restated ILA shall continue to be effective. 19.5. Amendment. This Restated ILA may be amended only by written instrument approved by the governing bodies of the City and District subsequent to the date hereof. Notwithstanding the foregoing, the parties agree that the formulas for NUUF, UUF, and TBF may be changed administratively by mutual agreement of the parties if executed by the Mayor and Council President (for the City) and the District Fire Chief (for the District) in the event that a significant change occurs which would affect such formulas (e.g. RFA is formed, changes in dispatch technology); provided however, that any changes to the formulas shall be consistent with the underlying intent. Dated this jjday of IPR- 017 SNOHOMISH COUNTY FIRE ECTION DISTRICT NO. 1 BY: By: 21 By: E a� a W L ii w Packet Pg. 24 4.1.a Approv j to form: By: _ (fiz? ❑isthc om CITY DP EDMONDS By: Attest: Approved as to form: By: City Attomey 22 Packet Pg. 25 4.1.a ►ARMi Approved as to farm: By: District Attorney CITY O INION1 By: Attest: - Approved as to form: By: City Attorney 22 Packet Pg. 26 4.1.a EXHIBIT A 1W:1 VITIl:T-"1:►1WAN 9]4Ia411►14;1=19311t97.7 1 In consultation with the City, the District Fire Chief shall designate an individual to serve as City Fire Marshal, and ensure the assignment of necessary personnel to support the needs and functions of the Fire Marshal as specified in the International Fire Code, City ordinances, and other fire service -related national, state, and local standards adopted and/or followed by the City- 2- As employees of the District, the City Fire Marshal and Fire Inspector shall perform all of the customary roles and duties associated with their positions: fire prevention; fire investigation; code development, application, interpretation, and enforcement, permit processes; plans review; records retention, response to public records requests and other legal summons; fire and life safety public education; and other duties as assigned in the City and throughout the jurisdictional areas served by the District. 3. The City agrees to pay fifty percent (50%) of the annual personnel cost (wages and benefits) of {providing one (1) Fire Marshal, and one hundred twenty-five percent (125%) of the annual personnel cost (wages and benefits) of providing one (1) Fire Inspector. 4. The City Engine Company Inspection Program shall be maintained in its current form unless modified by mutual agreement of the parties. 5. The City agrees to provide office space, office furnishings, computers, fax, copier, Q printer, telephone landlines, and postal support for the use of the Fire Marshal and Fire Inspector in Edmonds City Hall. a 6. All fees collected for Fire Permits/Special use, Fire Plan Checks, and Construction a Inspections shall be retained by the City. L ii w 23 Packet Pg. 27 4.1.a I WA MIM:1 USE OF FIRE STATIONS For as long as the Restated ILA remains in effect, the City hereby grants to the District exclusive use and possession of premises for use as fire stations on the terms and conditions described below. Three Fire Stations. The City shall provide use of the three fire stations located at 8429 - 196'h Street Southwest, 275 - 6'h Avenue North, and 23009 - 881h Avenue West in the City of Edmonds, Washington, PROVIDED THAT the City reserves the right to substitute these stations with new stations as further described in the Restated ILA. 2. Compliance with Applicable Codes. The fire stations provided by the City shall be compliant with all applicable codes, including without limitation, the applicable provisions of the Edmonds City Code and applicable Washington State Standards and regulations (currently WAC 296-305-06501 et seq.). 3. No Use Charge. No use charge shall be assessed to the District. The parties agree that the rights and contractual obligations contained within the Restated ILA constitute adequate consideration for District use and possession of the premises. 4. Utilities and Services. The City shall ensure the supply of all utilities necessary for the use of the premises, to include: water, sewer, garbage, heating, air conditioning, electrical power, telephone and information tech noIogylsystem data lines. 4.1 Cost for Utilities. The District shall be responsible for the cost of all utilities used on the premises, except for those utilities supplied by the City. if a separate meter is unavailable for any utility that the District is responsible to pay, then the cost shall be equitably apportioned to the District in a manner agreeable to both parties. 5. Conditions and Repairs. The City agrees to keep the premises and the buildings in good condition and repair as reasonably requested by the District for use as fire stations during the term of this Restated ILA at its own expense. The City shall at all times keep the buildings suitably equipped as fully functioning and operational fire stations. 6. Improvements, Upon District request, the City shall install such reasonable improvements as are normal and customary in connection with District use of premises set forth herein. The City shall pay for such improvements. 24 E a (D U) 2 w Packet Pg. 28 4.1.a 7. Removal of Personal Property Upon Termination of Agreement. Upon termination of this Restated ILA, the District shall remove all non -fixed equipment and personal property placed upon the premises by the District during the period of this Restated ILA unless those items are subject to repurchase by the City as provided in the Restated ILA. Any personal property not removed from the fire stations within 66 days after termination of this Restated I LA shall become the property of the City. 8. Maintenance of Premises. 8.1 Maintenance of the buildings, the premises and all improvements thereon is the sole responsibility of the City. Such responsibility includes without limitation, repair of walls, floors, ceiling, interior doors, interior and exterior windows and fixtures, sidewalks, landscaping, driveways, parking areas, walkways, building exterior and signs, 8.2 City shall maintain in good condition the structural parts of the fire stations and exterior buildings and structures which shall include emergency lighting, fences, enclosures, curbs, gutters and sidewalks, foundations, bearing and exterior wails, subflooring and roof, roof -mounted structures, unexposed electrical, plumbing and sewerage systems, including those portions of the systems lying outside the premises, exterior doors, apparatus bay doors, window frames, gutters, downspouts on the building and the heating, ventilating and air conditioning system servicing the premises. 8.3 All janitorial services for routine cleaning of the buildings shall be the a responsibility of the District. E 8.4 All grounds maintenance of the premises, to include fencing, enclosures, gates, L a landscape, stairs, rails, curbs, gutters, sidewalks, drains, and water retention structures L shall be the responsibility of the City. 9. Insurance and Financial Security. w 9.1 The parties agree that the City shall not be responsible to the District for any T property loss or damage done to the District's personal property occasioned by reason L n of any fire, storm or other casualty whatsoever beyond the control of the City. The 0 aD District shall insure its personal property located on the premises. LL 9.2 The District shall not be responsible to the City for any loss or damage to the buildings or premises that is not caused by the sole negligence of the District, The City shall insure the premises and buildings against such loss or damage. The District shall repair any damage to the buildings caused by its sole negligence 9.3 In the event of a casualty loss that renders the premises reasonably unsuitable for the use set forth herein, the City shall provide the District with another suitable location(s) for the District until such time as the premises have been repaired. The cost 25 Packet Pg. 29 4.1.a of repairs, and the costs of relocation between the premises and the substitute locations), shall be borne by the City. 10. Indemnification for Environmental Claims: Each party shall indemnify and hold the other party harmless from any and all claims, demands, judgments, orders, or damages resulting from the release of hazardous substances on the premises caused in whole or in part by the activity of the indemnifying party, its agents, employees, licensees or invitees. The term "hazardous substances" shall mean any substance heretofore of hereafter designated as hazardous under the Resource Conservation and RecoveryAct, 42 U.S.C.Sec. 6901 et sea.; the Federal Water Pollution Ccntroi Act, 33 U.S.C. Sec. 1257 et seg.; the Clean Air Act, 42 U.S.C. Sec. 2001 et_ _ seq.; the Comprehensive Environmentai Response Compensation and Liability Act of 1980, 42 U.S.C. Sec. 9501 et. Seq.; or the Hazardous Waste Cleanup -Model Toxic Control Act, RCW 70.105D all as amended and subject to all regulations promulgated thereunder. 11. Indemnification and Hold Harmless: Each party agrees to protect, save, defend, hold harmless and indemnify the other party, its officers, employees and agents from any and all demands, claims, judgments, or liability for loss or damage arising as a result of accidents, injuries, or other occurrences on the premises, occasioned by either the negligent or willful conduct of the indemnifying party, regardless of who the injured party may be. 12. Termination of Agreement. Upon termination of this Restated ILA or any extension 3 thereof, whether by expiration of the stated term or sooner termination thereon as provided in the Restated ILA, the District shall surrender to City the premises peaceably Q and quietly. E L 13, Default and Remedies. a a� L 13.1 Failure of the City to perform repairs or maintenance to the buildings or premises as described in 8 above within a reasonable period after notice by the District shall constitute a Material Breach under the terms of w this Restated ILA. For purposes of this Restated ILA, a reasonable period shall be r r construed to mean five (5) business days, for repairs and maintenance that could feasibly be performed in such time. 13.2 Notwithstanding anything to the contrary, if the nature of the repair constitutes an operational, safety, and/or security emergency which materially affects District use of the premises or building for their intended purpose, the City shall perform the repair as soon as possible regardless of the day or hour and no later than forty-eight (48) hours after receiving notification from the District. 13.3 If the City fails to timely perform the repair or maintenance under the conditions described above after notification, the District may have such repair or maintenance performed at City expense. The cost of the repair or maintenance shall be forwarded to the City, which shall pay the cost within thirty (30) days after notice. Notwithstanding anything to the contrary, the City shall not be in breach of any repair or maintenance 26 Packet Pg. 30 4.1.a obligation herein if the repair cannot be completed within the time set forth herein so long as the City is diligently pursuing completion of the repairs. 27 Packet Pg. 31 EXHIBIT C CONTRACT PAYMENT 4.1.a Station Costing Model Station Personnel (FTEs) FTE Battalion Chiefs FTE Captains FTE Firefighter/Paramedics FTE Firefighters Firefighter/Paramedics-12 Hour Firefighters-12 Hour 2017 5ta 16, 17, 20 All Cross Staffed\ALS Average Wage & Benefits per FTE Position 2.424 1 186,248 13.746 161,593 18.000 147,936 9,492 133,343 147,936 133,343 Total Positions 41.239 FTE Factor 4.582 Station Staffing 9,600 a ADD: Administrative Overhead 10% Maintenance & Operations 10% Apparatus Replacement 2017 TOTAL SUPPRESSION/EMS CONTRACT COST 2017 Esperance AV 565,469,115 Esperance Est. Property Tax Revenue ADD: Additional Staff Paid Separately by the Contracting Agency Fire Chief Assistant Chief Deputy Chief Department Manager Executive Assistant Manager Professional/5pecialist Admin Assistant Technicians Fire Marshal Deputy Fire Marshal jinspector] Count Total Labor Costs I per Position 451,465 2,221,260 2,662,854 1,265,692 270 127 127 062 23 (1,11 ?,ISO) 7,114,436 254,227 213,009 199,030 0.500 203,408 101,704 17— 1.2s0 169,958 212,448 TOTAL ADDITIONAL COSTS TOTAL FIRE/EMS SERVICES COST Cost of living increases based on CPI-W, not Comps 1 314,152 1 ..7 a 28 Packet Pg. 32 4.1.a EXHIBIT D APPARATUS REPLACEMENT 29 L 0 Q N� 76 a E L a L_ Cn G W T V �L L_ LL T 0 N r C d E s V fC r Q Packet Pg. 33 4.1.a EXHIBIT E Definitions Subject to Administrative Amendments Pursuant to Article 19.5 1. NEIGHBORING UNIT UTILIZATION FACTOR. Neighboring Unit Utilization Factor or NUUF is the method used by the parties to determine how much time Units associated with one jurisdiction are Assigned to calls in another jurisdiction. Because the District provides service across a number of different cities and unincorporated areas, and because those various jurisdictions make payments to the District for those services, Neighboring Unit Utilization Factor is relevant even where a District Unit is dispatched to a call that is still within an area served by the District but outside of the normal area served by that Unit. NUUF is determined by converting the following fraction to a decimal rounded to the nearest thousandths: l►Loll] M total seconds that non -Edmonds Units are Assigned to calls in Edmonds over the previous calendar year total seconds that Edmonds Units are Assigned to calls outside of Edmonds over the previous calendar year E Formula_ Explanation: In this fraction, the numerator shall equal the total number of seconds that non -Edmonds Units are assigned to calls in Edmonds (not including Esperance, unless a W Esperance is annexed) over the previous calendar year. The denominator shall equal the total number of seconds that Edmonds Units are assigned to calls outside of Edmonds (Esperance U) shall be considered "outside of Edmonds" for the purpose of this calculation unless Esperance w is annexed) over the previous calendar year. r Calculation: Neighboring Unit Utilization Factor shall be calculated separately for the City of Lynnwood (stations 14 and 15 combined) and any non. -Edmonds unit within the District, e.g., Station 19, for as long as Lynnwood and the District are not part of the same Regional Fire Authority. Determination of Whether NUUF is in Balance: Unlike the Unit Utilization Factor, the NUUF need only be calculated on an annual basis after the completion of each calendar year. NUUF shall be considered balanced if the NUUF falls somewhere between 0.900 and 1.1 00. For example; if Lynnwood's Units are assigned to calls in Edmonds that total 1,000,000 seconds during a calendar year, and Edmonds Units are assigned to calls in Lynnwood that total 1,095,000 seconds during a calendar year, the NUUF for that year would equal 0.913 and would be considered in balance. If, on the other hand, the numerator were to remain the same; but the 30 Packet Pg. 34 4.1.a Edmonds Units are assigned to calls in Lynnwood that total 880,000 seconds, the NUUF for that year would equal 1.136 and would be considered out of balance. Special Calculation for 2017: Since this Restated ILA takes effect after January 1, 2017, the 2017 NUUF shall be calculated proportionally for that portion of 2017 following the Effective Date. 2. TRANSPORT BALANCE FACTOR. Transport Balance Factor (TBF) is the method used by the parties to determine how frequently Units associated with one jurisdiction transport patients resulting from calls in another jurisdiction. Because the District provides service across a number of different cities and unincorporated areas, and because Edmonds is entitled to receive transport fee revenue for all District transports resulting from calls in Edmonds regardless of whether the transport is performed by an Edmonds Unit or a non -Edmonds Unit, Transport Balance Factor is relevant to whether transport fees are being distributed in an equitable manner. TBF is determined by converting the following fraction to a decimal rounded to the nearest thousandths: TBF = number of transports that non -Edmonds Units provide from calls in Edmonds over 6 months number of transports that Edmonds Units provide from calls outside of Edmonds over 6 months Formula Explanation: In this fraction, the numerator shall equal the total number of transports that non -Edmonds Units provide from calls in Edmonds (not including Esperance, unless Esperance is annexed) over the previous six-month period. When an Edmonds Unit and a non -Edmonds Unit both respond to a call in Edmonds and the non - Edmonds Unit transports the patient, that call may not be counted in the numerator, even if the Edmonds Unit responded with a non -transport vehicle. The denominator shall equal the total number of transports that Edmonds Units provide from calls outside of Edmonds (Esperance shall be considered "outside of Edmonds' for the purpose of this calculation unless Esperance is annexed) over the previous six-month period. Determination of Whether TBF is in Balance: TBF shall be considered "balanced" if the TBF €ails somewhere between 0.900 and 1.100. While TBF is intended to be analyzed by looking back over the previous six months, during 2017, a special quarterly TBF shall be calculated that looks at TBF on a quarterly basis and adjusts the calculation method accordingly. The quarterly analysis shall be performed beginning with the second quarter 31 Packet Pg. 35 4.1.a of 2017. The quarterly TBF is intended to give the District the ability to analyze the effect of minor dispatch adjustments before TBF could result in a Threshold Notice being issued. 3. UNIT UTILIZATION FACTOR UUF = Unit Utilization Factor or UUF is the method used by the parties to determine how busy a particular Unit is. Unit Utilization Factor is determined by converting the following fraction to a decimal rounded to the nearest thousandths: number of seconds a Unit is Assigned to all calls over the previous twelve-month period 31,536,000 Formula Explanation: In this fraction, the numerator shall equal the total number of o seconds a Unit is Assigned to all calls over the previous twelve-month period. The Q- a� denominator shall always be 31,536,000 (the number of seconds in a twelve-month period). Because this contract initially contemplates exactly one Unit at each station, with each station having multiple apparatus types, the total number of seconds a Unit is a Assigned to all calls shall be the total for all apparatus types used by that Unit. The activity of the Battalion Chief and Medical Services Officer shall not be counted in the E numerator for any unit. For example, if, over the previous twelve-month period, Engine a 20 was Assigned to calls totaling 72,089 seconds, and Ladder 20 was Assigned to calls ;v totaling 229,320 seconds, and Medic 20 was Assigned to calls totaling 4,008,640 seconds, then the calculation for UUF would be made as follows: Cn w 4,310,049 UUF = = 0.1366 (rounded to 0.137) 31,536,000 Frequency of Calculation: Unit Utilization Factor shall be calculated as soon as possible after the end of each quarter, looking back over the previous twelve-month period. While UUF is intended to be analyzed by looking back over the previous twelve months, during the each of the last three quarters of 2017, a special UUF shall be calculated that looks at UUF on a quarterly basis and adjusts the calculation method accordingly. The quarterly analysis during 2017 is intended to keep data from the service delivery model prior to the Effective Date from contaminating the data applicable to the Restated ILA. 32 Packet Pg. 36 Photos showing people who are unmasked and not maintaining physical distance were taken when these pandemic safety requirements were not in plat c c Q c 0 E w c aD E t U c� r r Q Packet Pg. 37 South County Fire Service Area i3An er � Peek ActivHy I�� Me61c/Altl � ,• 2021 E17 Egke'IP'hlPrl} , rs re If i STATION /1 �+xnHak li(P I�t n n Trvoh STATION 15 r STATION 14 U-nw nP 3].hwx vltY N� MP-t��-.t Modle � Pmh Actl 7 1 r I 1 AItV `-� Metllc UnH Il IL I-� � UnH STATION 16!�� t Ili rA} iIP �� a 815: scene Try k ` 71 11 IS Pport t.utlt Metllc tyI I� Unit �'E f EnSlne I11 i. 1 MM FIrO / IPP I�I Engine 11 Il , Xattall- Il'I �STATION17 _unit > Med c MARINE I6 EnSIM It� /� * STATION 1$ a • `—. unit AMP STATION STATION STATION 20 1� M•tlk `- one E. > � MCAkIUnit "i.d• EnAlna II Ij i� 11 It PI STATION it "I"Ill 0 PonkActMtl IMP 41 `-� Metlic/Altl 71 /ll Metllc y ` Unit lk til E.6nn 1p k Ill emaunn ((P E J c"let rl s� STATION 21 1� Metllc Unit 111-IYII {' 1 E.gin. 111� 1 �e.IMP '01 A.1l i7 11 I tHl c.11 R I STATION 22 Will. `= Unit \ rIP Englnn /> III III IS It P- STATION 12 " I Unit ` iIt Fha Engine r- 1 (H2z 11--� (XexMnt) STATION 13 u� lik IP I— �, Fl. 111 111 South County Fire Service Area � Paek ActlNty Veto, `�- Me6lnaa . March 1 7 Flm ail-�l} i Engk. irr rs Ie If i STATION ,y1 2022 �k !�I ICI I7 Il i- Tmok STATION 15 M-d STATION 14 UnHvlxYModlectlAItVHUnH1INS rl} III support tnadc $TAT Metllc VrM 71 Il ISUnitEn.FlreXattalkn STATION 17 llMARINE 16 ION 18Maku.�l yQyFil.r.."IrIAsTAnoN zo . UnitMnakUnitE81na P` STATION 11 0 PP-kActMty i iii Metlit/Aid 71 11 Met. y ` Unit lk ti ¢.done k Ill emauon ((� GTlel rl STATION 21 Metll. Unit 111-IYII {' 1 Ell e1^� @J y 1 �cuj1II •11 aeer I�I . i7 !i nC0011 IRI 11 y tHl c.11 R 1 — STATION 22 Mean L' Unit > tl! Engine I�I I�I IS It P- STATION 12 " I Unit k iIt Flra Eng ne r— 1 (H2z 11--� (XexMet) STATION 13 MadilljI Unit > �, EIn81n9 111 111 Established as a regional fire authority by voters in 2017, South County Fire is dedicated to protecting life, property and the environment. We serve nearly 270,000 residents in southwest Snohomish County, including unincorporated communities and the cities of Brier, Edmonds, Lynnwood and Mountlake Terrace. 14 neighborhood fire stations are staffed 24/7 by professional firefighters to provide N fire and emergency medical services. ti N J Q 319 uniformed personnel and 32 administrative support staff members are employed by South County Fire. i�e1, i� it a uauei! i! 6!ea!4! ' A! 4i��� 11 11 11 II II 11 II 11 11 11 11 11 11 11 11 11 I��ip114r[plfp11�11pIl�f I�i���lpi�pl�tlplfp��p1 ilililir li IiTlilir �r �r r�iriririr e�s 11 11 11 11 11 11 11 11 II 11 11 II 11 11 11 II A9Q Qgg gggg , �aue��e���uauausuvuauvyivuvuvudi�aua� 11 11 11 II 11 11 11 11 11 11 11 11 11 11 11 11 64 firefighters are on duty during the day and 58 overnight across our 53-square-mile service area. Packet Pg. 40 Serving Our Residents • Fires • Medical emergencies • Motor vehicle collisions • Hazardous materials • Rescues • Marine / Water • Other hazards and emergency situations • Community health, safety and risk reduction Packet Pg. 41 Emergency Medical Services • This is our most requested service • All firefighters are emergency medical technicians or paramedics • 86% of incidents in the City of Edmonds were dispatched as EMS in 2021 Packet Pg. 42 Emergency Medical Services Cardiac arrest saves • South County Fire's cardiac arrest save rate across the RFA is consistently greater than 50%, well above state and national averages • Early CPR saves lives • ACT First Aid provides free online training in hands -only CPR for the public • NEW: PulsePoint app alerts CPR -trained residents when someone nearby needs help Packet Pg. 43 Regional Training Benefits of regional training • Sharing instructors and expertise • Reducing duplicated efforts • Breaking down borders with neighboring fire agencies allows us to work together more effectively on mutual aid incidents County Fire Training Consortium South County Fire, Everett Fire, Marysville Fire, Snohomish Regional Fire & Rescue, Snohomish Fire District 4 (new in 2021), and North County Fire & EMS (new in 2022) Snohomish County Fire Training Academy Hosted at South County Fire with two academies in 2021: Academy 2021-1: 35 recruits from 9 departments — including 13 South County Fire recruits Academy 2021-2: 35 recruits from 7 departments — including 12 South County Fire recruits r 0 U t r 3 0 0 Q c Q N N ti N J Q Z N O N i 0 Q. a� o: c Q 0 E w a� E r r Q Packet Pg. 44 4.1.b r c 0 U t r 3 0 U) r L 0 Q Q N N I- N J Q Z N O N L 0 N� Q 0 E W E V Q Packet Pg. 45 w� PMtFA :r*e+ 49 J ` ` _ Mail ACADEMY CLASS 2022ml Edmonds Fire Prevention Development Review & Construction Inspections 2021: • 850+ maintenance/follow up inspections* • 216 business license inspections • 421 construction inspections • 144 compliance inspections. These include public reports of non-compliance • 3 special event inspections • 66 COVID-19 related business inspections • 654 plan review hours (including PRE, DRC and PLN) • 89% of single-family homes constructed had sprinkler systems installed Major projects: • 6 Streatery ongoing restaurant areas • Graphite Arts Studio • Graphite Apartments • GRE Apartments (192 units) • 234th Apartments (241 units) • Community Health Expansion • Port of Edmonds Administrative Building • Pine Park 614 • Anthology Senior Living • Sunde Townhomes • WWTP Carbon Recovery Project • Woodway Station • 627 Apartments • Apollo Apartments (255 units) * Station crew inspections were temporarily suspended at times due to the pandemic. 11 Packet Pg. 47 r c 0 U t r 3 0 0 0. c Q N N ti N J a z N 0 N 0 a� o: c Q c 0 W r r Q Major Incidents September 11, 2021, Plum Tree Plaza A three -alarm fire heavily damaged 14 businesses in the Plum Tree Plaza building in the 23000 block of Highway 99. No one was injured. Investigators determined the fire was intentionally set. December 8, 2021, Former Family Fun Center Afire caused more than $200,000 damage to a commercial building at 220t" Street SW and Highway 99 in Edmonds. Investigators determined the fire was accidental, most likely started by spontaneous combustion of oil -soaked rags that had been used in staining cabinets. 19 Packet Pg. 48 C] fik I or y 60 STOP RCN �FFI Aiiiiiiii low Virtual Outreach & Education ' March Class Schedule Free 1-hour classes Car Seat Safety ,� _ Wednesday, March 2 at 6pm vWednesday, March 16 at 1pm Disaster Preparedness Wednesday, March 9 at 6pm �. rf M ACT First Aid & CPR Wednesday, March 16 at loam or 6pm Aging in Place ® F dnesday, March 23 at loam • Offered through Zoom • Registration Required Register at: Follow us: southsnofire.org/Classes ©@SouthSn.Fire O Q@SouthCountyFire Community outreach and education continues during the pandemic with online and virtual offerings. 721 Edmonds residents participated in online classes and presentations Classes • ACT First Aid & CPR • Disaster Preparedness • Child Car Seat Safety • Virtual Car Seat Checks • Home Fire Safety • Aging in Place • Child Safety & CPR For kids and families • Online Kids Fire Camp • Online Kids Fire Academy • Virtual Classroom Visits 14 Packet Pg. 50 Outreach Programs & Services Distribution of lifesaving devices • Child car seats • Smoke alarms • CO alarms • Sleep sacks (infant safe sleep) • Bike helmets • File of Life Connect Calls M Weekly check -in phone calls for older adults and others dealing with isolation during the pandemic 6 Community partnerships Edmonds Senior Center, Homage, Verdant Health Commission and others Lead agency for Safe Kids Snohomish County, a not -for -profit organization whose mission is to prevent accidental injury and death in children Packet Pg. 51 Community Resource Paramedics • Non -emergency service to help reduce 911 calls and hospital use • Serves older adults, mental health patients, disabled people, homeless and veterans • Breaks down barriers and creates access to care Edmonds by the numbers: • Enrollments:119 • Visits:36 Phone contacts: 348 Email or text contacts: 27 For Edmonds clients enrolled in the program: 48% reduction in 911 calls 59% reduction in emergency department visits Packet Pg. 52 COVID=19 Vaccinations Our team played a major role in countywide vaccination efforts in 2021. To date, South County Fire staff had given more than 8,000 doses to combat COVID-19. Our efforts included working with other county fire agencies to stand-up drive-thru vaccination operations as well as mobile vaccination teams to reach our most vulnerable residents. Mobile team activities in Edmonds: • 125 adult family home residents and employees vaccinated • 34 homebound residents vaccinated • Clinics at two HASCO sites, Edmonds Waterfront Center, Edmonds United Methodist Church, Ballinger Court (senior living community), Aldercrest Health and Rehabilitation Center, Cedar Creek Memory Care and Prestige Care • School partnership to vaccinate children 17 Packet Pg. 53 EMERGENCY RESPONSES 2021 by the numbers and contract -required metrics 18 Packet Pg. 54 N J Q Z N O N O 0. O R 3 C Q O E W E Q How many calls?. Total incidents in the City of Edmonds in 2021: 5,461 2016 2017 2018 2019 2020 2021 Source: Snohomish County 911 data 19 Packet Pg. 55 What type of calls?. N N ti 86% of calls are N J dispatched as emergency medical aid N Source: Snohomish County 911 data 20 Packet Pg. 56 Response times • Looks at 8-minute response time in four categories • This measures Sno911's call receipt to arrival • Comparisons of data for 2016-2021 • Response times have varied 21 Packet Pg. 57 Response times Percentage of calls within 8 minutes or less 2016 2017 2018 2019 2020 2021 Response time on 90% of calls 2016 2017 2018 2019 2020 2021 Source: Snohomish County 911 data 22 Packet Pg. 58 Turnout time • Measures the time from when Sno911 call is dispatched to the time the apparatus leaves the station • The reporting standard in the contract is different from the city's adopted standard in the 1756 compliance report: 2:15 (contract) vs. 2:45 (compliance report) • South County Fire meets and exceeds the city adopted standard of 2:45 (90.97%) Turnout time percentage at 2:15 2018 2019 2020 2021 Source: Snohomish County 911 data 90 percent turnout time 0 W am 2018 2019 2020 2021 23 Packet Pg. 59 a Neighboring Unit Utilization Factor What it evaluates: Response of units across jurisdictional boundaries. What the numbers mean: • 100% = an equal balance of cross -jurisdictional response • Contract considers 90%-110% to be within balance range • Over 100% = units from neighboring jurisdictions are responding into Edmonds more than Edmonds units are responding outside the city Why does this matter? ■ We have a regional emergency delivery system ■ This evaluates if level of service decisions in one jurisdiction negatively impact a neighboring jurisdiction 24 Packet Pg. 60 Neighboring Unit Utilization Factor 2018 2019 2020 2021 ■ Mountlake Terrace Lynnwood RFA Neighboring fire units respond into Edmonds more than Edmonds units respond into neighboring jurisdictions. • Mountlake Terrace units: 11.4% more into Edmonds • Lynnwood units: 152.9% more into Edmonds • RFA units: 77.8% more into Edmonds Source: Snohomish County 911 data 95 Packet Pg. 61 Unit Hour Utilization Factor What it evaluates: Percentage of time a fire unit is on a call What the numbers mean: The higher the number, the busier the unit is • Unit Hour Utilization Factor is up for Edmonds stations, but within compliance with contract standards • This number is up at all Edmonds fire stations • 20% is the trigger to start looking at deployment options and additional 26 Packet Pg. 62 Unit Hour Utilization Factor N N I- N J Q Z M ■ Station 16 ■ Station 17 Station 20 2018 2019 2020 2021 Source: Snohomish County 911 data 27 Packet Pg. 63 Transport Balancing Factor JAN-JUN JUL-DEC 2021 Looks at the balance between: EDMONDS y OUTSIDE CITY The number of times Edmonds -based units are doing transports outside the city OUTSIDE CITY y EDMONDS The number of times South County Fire units based outside the city are doing transports in Edmonds A factor of 1.0 means = in balance In 2021, the factor was over 1.0: OUTSIDE CITY units transporting in EDMONDS > MORE THAN EDMONDS units transporting OUTSIDE CITY Source: Snohomish County 911 data Packet Pg. 64 r 0 U t r 3 0 0 CL 0 a N N ti N J Q Z N 0 N L 0 o: Q c 0 E w aD E r r Q OUiH COUNTY Other required metrics S FIRE FM5 Transport fees billed and collected in Edmonds and Esperance $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 ❑ 2018 ❑ 2019 02020 02021 Edmonds Billed $2,374,490 $2,310,729 $2,164,260 $2,314,119 I I'd; Edmonds collected $1,013,928 $973,880 $896,643 $870, 562 Esperance Esperance Billed collected $135,776 $53,080 $118,595 $48,838 $85,807 $34,927 $68,059 $27,601 Shoreline into Edmonds (measured in incident responses) 140 120 103 97 100 80 60 40 20 0 Edmonds unit into Woodway (measured in seconds) 6000 5000 4000 3000 2000 1000 0 164 . 2018 ZU1b 5544 4713 2021 29 Packet Pg. 65 c 0 U t r 3 0 0 CL aD o: c c Q N N ti N J Q Z N O N 0 Q. a� o: c c Q c 0 E w c aD E t r r Q Standards of Cover compliance 7: Turnout time in Turnout time in First arriving engine Standards of Cover contract company to a fire Full first -alarm assignment at residential fire 12:35 9:00 Full first -alarm assignment at commercial fire Standard ® 2019 I . ■ 2020 2021 6.45 5:15 BLS response ALS response Source: Snohomish County 911 data 30 Packet Pg. 66 Questions? Packet Pg. 67 4.1.c SOUTH COUNTY FIRE ANNUAL COMPLIANCE REPORT CITY OF EDMONDS 2021 .101971 IfeT061M► eI On November 28, 2006, the City of Edmonds City Council adopted Resolution No. 1133, adopting the performance, policy, standards, and objectives outlined in the Washington State Legislature Substitute House Bill 1756, as the Edmonds Fire Department's emer- gency resource deployment and response time objectives. On November 2, 2009, the City of Edmonds City Council approved an Interlocal Agree- ment with Snohomish County Fire District 1 (SCFD1) transferring Fire and Emergency Medical Services responsibilities to SCFD 1. NOTE: As of October 1, 2017, Snohomish Countv Fire District 1 became South Countv Fire (RFA) and is referred to as South County Fire in this compliance report. Section 2.5 of the Interlocal Agreement requires South County Fire to report to the City performance standards as identified in RCW 35.103. The following constitutes this reporting requirement: 2020 COMPLIANCE REPORT CONTENTS As required by SHB 1756, the 2021 Compliance Report includes four Sections: • Section 1: Edmonds Municipal Code Chapter 2.12 Fire Department. • Section 2: South County Fire Policy Statements. • Section 3: Comparison of 2019 response times to each adopted response stand- ard. • Section 4: An explanation of why Council -adopted standards were not met, the predictable consequences of failing to meet adopted standards, and steps necessary to correct deficiencies in order to achieve compli- ance. SECTION1.........................................................................................2 SECTION2.........................................................................................3 SECTION3.........................................................................................4 SECTION4.........................................................................................8 Packet Pg. 68 4.1.c SECTION 1 EDMONDS MUNICIPAL CODE Chapter 2.12 FIRE DEPARTMENT Sections: 2.12.010 Fire service. 2.12.020 Pre-existing rights and obligations not impaired. 2.12.010 Fire Service. Fire service is provided to residents of the City of Edmonds by and through a contract with South County Fire. Whenever any reference is made in the provisions of the Edmonds City Code (ECC) or Edmonds Community Development Code to "fire chief," "fire marshal," "fire department," or any other reference to a firefighter or fire services, such term shall include, for the provision of admin- istrative or other day-to-day fire services, to reference the fire chief, fire marshal and firefighting services performed for the City by contract by South County Fire. A. The officials of South County Fire, when performing services by contract to the citizens of the City of Edmonds and to the city in its corporate capacity, shall exercise any and all rights, duties, obligations, and responsibilities in accordance with the provisions of this code to the same extent and in the same manner as if performed by an employee of the City. B. Employees of South County Fire shall not be entitled to any wage or benefit provision of this code, including but not limited to Chapters 2.06 and 2.35 ECC. The Edmonds civil ser- vice system shall remain in effect, but no employee of South County Fire shall have re- course to the Civil Service Commission following the termination date of fire department employees by the City. [Ord. 3762 § 2, 2009]. 2.12.020 Pre -Existing Rights and Obligations Not Impaired. The City Council's determination to contract or not contract for fire services with South County Fire and the provisions of this chapter shall not impair any existing vested right or vested obliga- tion created under the provisions of state law or under Chapter 2.50 ECC, Firemen's Relief and Pension System, Chapter 2.60 ECC, Reserve Fire Fighters' Relief and Pensions Act, Chapter 2.70 ECC, Retirement System, and Chapter 10.30 ECC, Disability Board, as well as the City's MEBT plan. The rights of any person under such system vested prior to the transfer of fire service responsibility by contract shall remain in full force and effect and are not impaired by either such or the adoption of this chapter. [Ord. 3762 § 2, 2009]. 2 Packet Pg. 69 4.1.c SECTION 2 POLICY STATEMENTS The Fire Department maintains written policy statements that establish the following: 1. The existence of the Fire Department is verified by Municipal Code 2.12. X meets requirement does not meet 2. Services that the Fire Department is required to provide are addressed in the Inter - local Agreement for Fire and Emergency Medical Services. X meets requirement does not meet 3. The basic organizational structure of the Fire Department is as depicted in the SCF Organizational Chart approved by the Fire Chief. X meets requirement does not meet 4. The number of Fire Department employees on duty daily in 2019, at the Edmonds stations, is 9 personnel as outlined in the Interlocal Agreement for Fire and Emer- gency Services, and as adopted by South County Fire Board of Fire Commissioners as part of the 2019 SCF Budget. X meets requirement does not meet 5. The functions Fire Department employees are expected to perform are listed in the Interlocal Agreement for Fire and Emergency Medical Services, and in the 2020 South County Fire Budget. X meets requirement does not meet Packet Pg. 70 4.1.c SECTION 3 STANDARDS of RESPONSE COMPARISON (STANDARD OF COVER) To measure the ability to arrive and begin mitigation operations before the critical events of "brain death" or "flashover" occur, the Fire Department is required to establish re- sponse -time objectives and compare the actual department results on an annual basis against the established objectives. The comparison began in 2007 with a comparison of the established response objectives against actual 2006 response times for the levels of response. This year, actual 2020 response time data is compared against the originally established, Council -adopted 2006 standard. The following section provides the compar- ison: Turnout time for all emergency incidents: Turnout Time Standard: The Fire Department has adopted a turn out time standard of 2:45, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did meet the turn out time objective 90 percent of the time; 90 percent of the Fire Department incidents experienced a turn out time of 2:42 minutes/seconds. 2A. Response time of the first -arriving Engine Company to a fire suppression Incident - Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:30 for the arrival of the first engine company at a fire sup- pression incident, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did not meet the response time objective 90 percent of the time; 90 percent of fire suppression incidents had the first engine arrive at the scene within 6:38 minutes/seconds of response time. 2B. Response time for the deployment of full first -alarm assignment to a residential fire suppression incident: Response Time Standard: The Fire Department has adopted a response/travel time standard of 7:45 for the arrival of the full complement of a first alarm re- sponse to a residential fire suppression incident, which the department should meet 90 percent of the time. The Fire Department has adopted a first alarm re- sponse of 15 firefighters. Actual Department Comparison for the Year 2020: The Fire Department did not meet the full deployment response time objective 90 percent of the time; 100 percent of fire suppression incidents had the full deployment of first alarm responding personnel and equipment arrive at the scene within 8:15 minutes/seconds of response time. There were 2 incidents in 2021 (7:39 and 8:15). .19 Packet Pg. 71 4.1.c 2C. Response time for the deployment of full first -alarm assignment to a commer- cial fire suppression incident: Response Time Standard: The Fire Department has adopted a response/travel time standard of 9:00 for the arrival of the full complement of a first alarm re- sponse to a commercial fire suppression incident, which the department should meet 90 percent of the time. The Fire Department has adopted a first alarm re- sponse of 18 firefighters. Actual Department Comparison for the Year 2020: The Fire Department did not meet the full deployment response time objective 90 percent of the time; 100 percent of fire suppression incidents had the full deployment of first alarm responding personnel and equipment arrive at the scene within 12:35 minutes/seconds of response time. There were 7 incidents in 2021 2 did not meet the standard (10:10, and 12:35). 3. Response time of the first -arriving unit with a first responder (BLS) or higher - level capability to an emergency medical incident: Response Time Standard: The Fire Department has adopted a response/travel time standard of 5:15 for the arrival of the first emergency medical unit with ap- propriately trained personnel on board (BLS) to an emergency medical inci- dent, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did not meet the response time objective 90 percent of the time; 90 percent of emergency medical incidents had the first -arriving first responder (BLS) arrive at the scene within 6:33 minutes/seconds of response time. 4. Response time for the arrival of an advanced life support (two Paramedics) unit to an emergency medical incident: Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:45 for the arrival of an Advanced Life Support unit with ap- propriately trained personnel (two Paramedics) on board to an ALS emergency medical incident, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did meet the response time objective 90 percent of the time; 90 percent of emer- gency medical incidents had the Advanced Life Support (two Paramedics) unit arrive at the scene within 6:13 minutes/seconds of response time. 5A1. Response time of the first -arriving apparatus with appropriately trained and equipped Hazardous Materials Operations level personnel onboard to a haz- ardous materials incident: Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:30 for the arrival of the first unit with appropriately trained and equipped Hazardous Materials Operations level personnel on board to a 5 Packet Pg. 72 4.1.c hazardous materials incident, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did meet the response time objective 90 percent of the time. 100 percent of haz- ardous materials incidents had trained and equipped Hazardous Materials Op- erations level personnel arrive at the scene within 3:50 minutes/seconds of re- sponse time. There was 1 incident in 2021 5A2. Response time of the first -arriving apparatus with appropriately trained and equipped Hazardous Materials Technician level personnel onboard to a haz- ardous materials incident: Response Time Standard: The Fire Department has adopted a response/travel time standard of 12:00 for the arrival of the first unit with appropriately trained and equipped Hazardous Materials Technician level personnel onboard to a hazardous materials incident, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did meet the response time objective 90 percent of the time; 90 percent of hazard- ous materials incidents had trained and equipped Hazardous Materials Techni- cian level personnel arrive at the scene within X:XX minutes/seconds of re- sponse time. There were zero incidents in 2021. 5131. Response time of the first -arriving apparatus with appropriately trained and equipped Technical Rescue Operations level personnel on board to a technical rescue incident: Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:30 for the arrival of the first unit with appropriately trained and equipped Technical Rescue Operations level personnel on board to a technical rescue incident, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did meet the response time objective 90 percent of the time; 90 percent of tech- nical rescue incidents had trained and equipped Technical Rescue Operations level personnel arrive at the scene within 6:20 minutes/seconds of response time. 5132. Response time of the first -arriving apparatus with appropriately trained and equipped Technical Rescue Technician level personnel on board to a technical rescue incident: Response Time Standard: The Fire Department has adopted a response/travel time standard of 12:00 minutes for the arrival of the first unit with appropriately trained and equipped Technical Rescue Technician level personnel on board to 0 Packet Pg. 73 4.1.c a technical rescue incident, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did not meet the response time objective 90 percent of the time; 100 percent of technical rescue incidents had trained and equipped Technical Rescue Opera- tions level personnel arrive at the scene within 15:22 minutes/seconds of re- sponse time. There were two incidents in 2021. (9:44, 15:22) 6. Response time of the first -arriving apparatus with appropriately trained and equipped Marine Rescue and Firefighting personnel on board to a marine inci- dent: Response Time Standard: The Fire Department has adopted a response/travel time standard of 6:30 for the arrival of the first unit with appropriately trained and equipped Marine Rescue and Firefighting personnel on board to a marine incident, which the department should meet 90 percent of the time. Actual Department Comparison for the Year 2020: The Fire Department did meet the response time objective 90 percent of the time; 100 percent of marine incidents had trained and equipped firefighting personnel arrived at the scene within 6:19 minutes/seconds of response time. There were four incidents in 2021. (03:11, 04:31, 06:04, and 6:19) 7 Packet Pg. 74 4.1.c SECTION 4 COUNCIL -ADOPTED STANDARDS NOT MET SHB 1756 requires an explanation when Council -adopted standards are not met, the predictable consequences of failing to meet the adopted standards, and the steps nec- essary to correct deficiencies in order to achieve compliance. PERFORMANCE STANDARDS NOT MET The Council -Adopted 2006 performance standards that were not met in 2021 are: 2A. Response time of the first -arriving Engine Company to a fire suppression Incident: Established: 6:30 Actual: 6:38 2B. Response time for the deployment of full first -alarm assignment to a residential fire suppression incident Established: 7:45 Actual: 8:15 2C. Response time for the deplovment of full first -alarm assianment to a commer- cial fire suppression incident: Established: 9:00 Actual: 12:35 3. Response time of the first -arriving unit with a first responder (BLS) or higher - level capability to an emergency medical incident: Established: 5:15 Actual: 6:33 5132. Response time of the first-arrivina aaaaratus with aaaroariately trained and equipped Technical Rescue Technician level personnel on board to a technical rescue incident Established: 12:00 Actual: 15:22 M Packet Pg. 75 7.1 City Council Agenda Item Meeting Date: 02/22/2022 Approval of Council Special Meeting Minutes of February 15, 2022 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 02-15-2022 Draft Special Meeting Minutes (4:00 pm) Packet Pg. 76 7.1.a EDMONDS CITY COUNCIL SPECIAL VIRTUAL ONLINE MEETING DRAFT MINUTES February 15, 2022 ELECTED OFFICIALS PRESENT Vivian Olson, Council President Kristiana Johnson, Councilmember Will Chen, Councilmember Neil Tibbott, Councilmember Diane Buckshnis, Councilmember Susan Paine, Councilmember Laura Johnson, Councilmember ELECTED OFFICIALS ABSENT Mike Nelson, Mayor ALSO PRESENT Brook Roberts, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Dave Turley, Administrative Services Director Angie Feser, Parks, Rec., Cultural Arts & Human Services Director Rob English, Acting Public Works Director Shannon Burley, Deputy Parks, Rec., Cultural Arts & Human Services Director Thom Sullivan, Facilities Manager Jeff Taraday, City Attorney Scott Passey, City Clerk The Edmonds City Council virtual online meeting was called to order at 4:01 p.m. by Council President Olson. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely, with the exception of Mayor Nelson. 3. APPROVAL OF THE AGENDA COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. AUDIENCE COMMENTS Council President Olson invited participants and described the procedures for audience comments. Adrienne Fraley-Monitlas, Edmonds, referred to a letter from Councilmember Buckshnis regarding the process followed last year for the budget. The council was very thorough and spent months speaking with staff, holding multiple public hearing, listening to citizens and asking questions. She found it very unethical that Councilmember Buckshnis would come out as if the council did not know what they were doing. She Edmonds City Council Draft Minutes February 15, 2022 Page 1 Packet Pg. 77 7.1.a has chaired the Snohomish Health District Budget Committee for the past 5-6 years and worked for the State of Washington for 33 years where she worked on fairly high level budgets; Councilmember Paine worked on budgets when she was president of the Edmonds School Board, and Councilmember L. Johnson had her own business, so they are all familiar with budgets. It was disingenuous for Councilmember Buckshnis to assume they did not know what they were doing or that they were just following the mayor's lead. Councilmember Buckshnis missed four, potentially five meetings within two months and Councilmember K. Johnson also missed meetings. There were a lot of discussions with staff during those meetings regarding the budget and what was need and perhaps what wasn't needed. Councilmember Tibbott has worked with Councilmember Buckshnis before so know what he is dealing with. She had hopes that councilmembers would break free of her gang of four and start talking about the budget as a whole. This was done in a very disrespectful manner and done because Councilmember Buckshnis wanted to make sure everyone knew she knew what she knew. She reiterated Councilmember Buckshnis is not a CPA, she does not have an accounting degree; she worked as an auditor in a third world country for a very short time 20 years ago. She cautioned against following Councilmember Buckshnis and encouraged the council to look at the issues. 5. COUNCIL BUSINESS 1. PROPOSED AMENDMENTS TO THE 2022 ADOPTED CITY BUDGET Councilmember Buckshnis advised amendments had been submitted by four councilmembers. She reviewed: • Council knew that we would revisit the budget in 2022 as came through December Finance Committee • Timeliness is imperative. • We are still in a pandemic and have economic pressures from a spike in inflation, supply shortages, three to five projected interest rate hikes and other concerning economic indicators. • We have local budgetary pressures from changes in the South County Fire contract, impact on wages and maybe benefits from the recent compensation study and now new sewer plant coming on line with cost increases noted. • It might be advantageous to postpone some appropriations to obtain more design or information that is needed to support which can be moved quickly through council committee as amendments happen quarterly or as needed. • As the 2022 budget was approved on November 17, 2021, a super -majority vote (five votes) is needed for any amendment to be moved to the budget ordinance. • Lighthouse will prepare budget amendment ordinance for final approval which will ONLY include super -majority votes Councilmember Buckshnis introduced proposed 2022 budget amendments: #21 — $220K additional funds • Last year a $550K appropriation was approved for Human Services and $409,000 is left unspent and was a carry forward into 2022. The City is distributing funds to households utilizing ARPA funds and $3.OM remains in that account (Account B — Household Support $4.1M with $3.1M remaining.) No justification for the $30K selected to be "Community Relief' considering Snohomish County has been provided, no indication of costs needed and recent tax increase approved for this aspect for homeless housing. • Motion: Reduce decision packet by $200K represented by the new request • Substitute Motion: Move $200K to designated account 018 Homeless Fund. Edmonds City Council Draft Minutes February 15, 2022 Page 2 Packet Pg. 78 7.1.a Councilmember Buckshnis recalled at the last meeting, there was a motion on the table to reduce the decision packet by $200K. She has learned subsequently from Deputy Parks, Recreation, Cultural Arts & Human Services Director Shannon Burley that the City has had discussions with Snohomish County and they are seeking some recognition that the City is interested in working with them. Council President Olson requested City Clerk Scott Passey weigh in with regard to motions on the floor. Mr. Passey recalled there was only discussion at the previous meeting, not a motion. Councilmember Buckshnis recalled the council was discussing a motion to reduce the decision packet by $200K. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO MOVE $200,000 TO DESIGNATED ACCOUNT FUND 018 HOMELESS FUND. Council President Olson commented the council has been supportive of south Snohomish County shelter opportunities; the concern was ensuring the money was earmarked for that purpose. This motion accomplishes that and shows the council's support for that initiative. Councilmember Paine asked for information from Ms. Burley regarding the human services programs and support from other agencies. It appears a lot of information has been collected over the last couple of weeks and she wanted to ensure the council was considering the most current information. Council President Olson asked if that was related to the motion on the floor. Councilmember Paine said she did not think the council had a clear understanding of where things were left last week and it is important to know what was going on with the most recent things that have been happening. Council President Olson did not agree and said she would overrule. Councilmember Paine reiterated it would be very helpful to have the most current information. If there was a need, she wanted to ensure the funds could be accessed quickly so the City could be nimble. Moving the funds to another fund seems to add extra bureaucracy and more layers. Council President Olson relayed her understanding that Councilmember Paine's argument against the motion is that she does not want it obligated for that single thing if that slows things down and Councilmember Paine wanted Ms. Burley to address that. Councilmember Paine said she would prefer the $200,000 remain in the fund where it was designated last year. Councilmember L. Johnson asked if Ms. Burley was present to answer questions. Council President Olson said yes, if the question was directly related to the amendment to move the funds to Fund 018 Homeless Fund. With regard to motion to move the funds to Fund 018, Councilmember L. Johnson asked how that would impact work going forward, how it would change things and whether it would make it more difficult. Ms. Burley answered she was comfortable with moving the funds into Fund 018 as she believed there would be similar access to the funds. She reiterated the plan is to bring any significant project to council. It is just a matter of course, whether she would be requesting expenditure authority from the Human Services General Fund budget or from Fund 018. She requested Administrative Services Director Dave Turley confirm that is the correct fund number. She summarized the motion would not have a significant impact on the ability to meet goals. Councilmember K. Johnson spoke in favor of motion. The council created Fund 018 to address homelessness over five years ago and there was $500,000 in the fund. Once COVID struck, that fund was used to fund COVID needs via a proposal made by Councilmember Distelhorst. Those funds were not recoverable from the federal government because money was shifted from one dedicated fund to another so FEMA would not provide reimbursement. If the funds are placed in the Homeless Fund, they will be protected and not used for other purposes. The only expenditure from the $500,000 was the Kone report on Edmonds City Council Draft Minutes February 15, 2022 Page 3 Packet Pg. 79 Homelessness which was recently updated. Until more is known about Snohomish County's plans, $200,000 will be adequate for 2022. Councilmember Chen commented even if the $200,000 is moved from one fund to the Homeless Fund, the total dollars is the same. He recalled Ms. Burley mentioning as a good faith effort, the City had committed $300,000 toward the region effort to work with Snohomish County to utilize their resources such as shelters, etc. He asked if this move would weaken that position, leveraging regional resources. Ms. Burley answered by not reducing the overall human services budget, the City is holding up their end of that discussion. Moving the money to a fund to protect it from being spent from the General Fund will send the same signal as leaving it in the human services budget. Moving the funds ensures they are spent on homelessness and not on other human services programs. Human services is first and foremost focused on preventing homelessness if at all possible rather than providing shelter. There are a lot of great programs and opportunity for programs, many suggestions have been made this week. There is no shortage of good ideas for the most vulnerable residents (youngest, oldest, and disabled). In her opinion, moving the funds would not send a negative message to Snohomish County, but it would restrict the use of the funds to specifically homelessness. Councilmember Chen said as the homeless fund has been depleted, it would be a good idea to set aside $200,000 for that use, especially recognizing that COVID has accelerated this need. Councilmember L. Johnson summarized Ms. Burley's answer that moving the funds would not impact efforts related to partnering with Snohomish County, but it may impact prevention efforts and funds may not be available for smaller projects. She understood the #1 priority is to address homelessness, but she agreed the ability to shift to prevention should be the end goal. She was concerned that putting all the funds into a fund that is restricted under the name of Homelessness Prevention may tie staff's hands in addressing other issues that lead to homelessness. She wondered if it would be beneficial to reduce the amount that is restricted or to add funds to the budget so funds are available as opportunities present themselves. Ms. Burley answered this is under the assumption that the money set aside under the ARPA ordinance remains intact for household support grants. The allocation of $3M toward household support grants is being used to target homeless prevention. In absence of that, she would absolutely have more trepidation with this move. With the ARPA funding as currently allocated, she felt there was less risk with this move. Whether funds need to be added, that will likely be part of the process as the human services division evolves, grows and develops programs beyond the current expenditure authority. The budget isn't expenditure authority; it is a statement from the council about civic values and an opportunity to identify what council feels is most important. Directors take that guidance/direction and put together the best programs with the allocation provided. She and Mindy Woods are a small but mighty team and appreciate any and all allocations; Mindy devotes 20 hours and she devotes a portion of her time. Councilmember L. Johnson commented they are a powerful team and their work is greatly appreciated. She wanted to ensure this work was adequately supported. Councilmember Paine said it was her understanding there is a lot of work that needs to be done and there were other things council had in mind when the human services program was developed which included domestic violence support, support for seniors and veterans' needs, the whole constellation of human services support that are still absolutely necessary. It was her understanding the domestic violence advocate is no longer in the police department; other domestic violence prevention services could be provided that would truly help with situations that have occurred including some murders in the Edmonds area that could have been aided by having domestic violence services. She worried about having the funds locked up under homelessness and hoped as there was more time to address issues more fully that the council did not forget the array of work that was promised with the human services program. Councilmember Chen referred to the contract employee the City was hiring from Compass Health and asked if it was within budget with the $419,OOOk carryover from last year and whether it was adequate to Edmonds City Council Draft Minutes February 15, 2022 Page 4 Packet Pg. 80 7.1.a cover that and the human services program. Ms. Burley answered the ongoing allocation that was part of the decision package covers the contract with Compass Health for a full-time dedicated social worker. Council President Olson restated the motion: MOVE FUNDS TO THE DEDICATED ACCOUNT 018 HOMELESS FUND IN THE AMOUNT OF $200,000 THAT WAS ORIGINALLY IN THE HUMAN SERVICES FUND MORE GENERALLY ALLOCATED. UPON ROLL CALL, MOTION CARRIED (7-0), COUNCILMEMBERS K. JOHNSON, CHEN, TIBBOTT, BUCKSHNIS, PAINE AND L. JOHNSON AND COUNCIL PRESIDENT OLSON VOTING YES. #22 - $119AK - New Parks & Recreation full-time FTE position to manage existing capital projects (currently managed by contract employee) • There is not sufficient information to support a full time FTE or how this position will manage what projects. Council committee should review to determine what exact projects are part of this request. • Motion: Remove decision packet and move to Council Committee. Councilmember Chen commented with Ms. Burley's efforts and energy diverted to from parks & recreation to human services, there is a decrease in talent and person power. There are also big projects like Civic Field Park on the horizon. He saw a need to hire another full-time position. Council President Olson said unless there was a motion, the council would move on to the next amendment. Councilmember L. Johnson said she had let the previous councilmember speak. Council President Olson agreed she had, but had thought better of it since. She reiterated unless there was a motion, the council would move on. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO REMOVE THE DECISION PACKET AND MOVE IT TO COUNCIL COMMITTEE. Councilmember K. Johnson commented there may be some misunderstanding about how this work is being done now and was done in the past. The engineering department, made up of project managers, have a dedicated person that manages all the parks projects. She was unclear how this parks person would integrate with the engineering department if this position was entirely in the parks department to manage all the parks projects. In her view, this was simply shifting from one department to another. She asked Acting Public Works Director Rob English to speak to this, recalling it was his responsibility in the past to manage the parks projects. She asked how it would work in the future and how it would integrate with the work done by the engineering department. Mr. English agreed with Councilmember K. Johnson that the department currently has one engineering project manager leading the effort on the Civic Park improvements, but there are a total of four project managers in the division. Having one of the four assigned to a parks project has created challenges in managing the work related to utilities and transportation projects. As parks projects have increased over the last several years, there is a need for another project manager take on parks projects. While this position would be in the parks department, the project manager who has been working on parks projects could return to public works and work on the significant workload managing projects related to utilities and transportation. Councilmember K. Johnson asked when the Civic Field project was expected to wrap up with the dedicated project engineer from public works. Mr. English answered the intent is that he would remain with the project until the end of the year. There are many parks projects that need to move forward. Parks, Recreation, Cultural Arts & Human Services Director Angie Feser said the public works project manager has been Edmonds City Council Draft Minutes February 15, 2022 Page 5 Packet Pg. 81 7.1.a incredibly helpful on the Civic Park project and other significant projects. She has a list of 45 projects that need project management and public works is unable to provide any additional project management services to parks. Projects on that list include the Yost Pool repair project which is going out to bid. Public works is unable to provide any project management and she is handling the project management herself with the hopes of this position being filled. She was very grateful for the public works project manager who does phenomenal work, but there is an incredible amount of work outside of what assistance from public works can provide. Councilmember K. Johnson asked the timeframe for those 45 projects. Ms. Feser said those are a snapshot of backlogged near -term and future projects. Some of those will be completed, but more and more will come up. It is an ongoing list of parks small capital and maintenance projects that will never end. Parks is taking on more facilities and the maintenance work is increasing for right-of-way improvements, street improvements, Civic Park, etc., which takes away the ability for the parks maintenance crew to do small capital projects. She summarized here is a decreasing resource of inhouse staff to do the work, with an increasing workload of ongoing capital projects. COUNCILMEMBER K. JOHNSON WITHDREW THE MOTION WITH THE AGREEMENT OF THE SECOND. Council President Olson said she would allow councilmembers who hands were raised before the motion was withdrawn to speak. Councilmember L. Johnson said her earlier comment was to concur with Councilmember Chen. Councilmember K. Johnson raised a point of order, pointing out there was no motion to speak to. Council President Olson said she will allow the comment because Councilmember L. Johnson's hand had been raised since the beginning. There is no debate because there is no motion to debate. She will allow specific comments the councilmember would like to have on the record. Councilmember L. Johnson said her comment was to concur with Councilmember Chen due to the number of complicated projects coming up as well as the information provided by Ms. Feser about the 45 projects which the council knew about during the original budget process. She referred to the statement for this budget amendment, that there is not sufficient information to support a full-time FTE, pointing out this is evidence if the council had asked questions previously, answers are provided quickly. She found the redo on the budget frustrating, but having questions answered was enough to move forward. As Councilmember Paine began speaking, Councilmember K. Johnson raised a point of order, recalling Council President Olson indicated when Councilmember Chen spoke without a motion, she had second thoughts about it, but now had allowed Councilmember L. Johnson to speak because her hand had been up from the beginning and was now accepting other comments. She reiterated there was no motion to speak to and in the interest of time, the council should move on. Council President Olson overruled the point of order based on the fact that Councilmember Paine had her hand up virtually while the motion was still on the floor and she was trying to be even-handed and respectful. Councilmember L. Johnson found it disrespectful that Councilmember K. Johnson kept interrupting with the same point of order that was already ruled on. Councilmember Paine said when the council reviewed the budget in October/November and was reviewing it now, it seemed the need for a capital projects manager for the parks department was absolutely essential due to the volume of work. She looked forward to reviewing the amendments in an orderly fashion with equity all the way through. Edmonds City Council Draft Minutes February 15, 2022 Page 6 Packet Pg. 82 7.1.a #33 — $15K FCA Assessment • 2021 bonds approved based on the previous conditions assessment report and most of these projects will be completed in three years. A discussion about the timing of the re -assessment should be brought forth to a council committee. • Motion: Remove decision packet; bring to council committee COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO REMOVE THE DECISION PACKET. Councilmember Buckshnis said she did not propose this amendment but made the motion to speed things along. Councilmember Paine asked if this was related to the update to the McKinstry Facility Condition Assessment and if it will help prioritize the facilities maintenance backlog. Facilities Manager Thom Sullivan answered since the last data points in the McKinstry report in 2018, the world is different place; lumber prices have quadrupled and the infusion of funds for capital renewal since 2018 has been unprecedented in the City. This was a refresh, not a full FCA which would cost a lot more and take much more time. This will update the equipment and the work done since 2018 and show a value for the dollars versus the perceived backlog from previous. Councilmember Paine asked if this will help with job order contracting (JOC). Mr. Sullivan answered it could finetune efforts related to the biggest bang for bond dollars. Councilmember Paine asked how long it will take to have this assessment done. Mr. Sullivan said McKinstry estimated about three months for the data to be in hand. Councilmember L. Johnson asked if McKinstry's effort to collect data had begun. Mr. Sullivan answered it had not. The records have been maintaining since 2018, the intent is to cross reference and verify the work that has been done. Councilmember L. Johnson said in her personal experience running a household as well as a business, it makes sense to reevaluate, recognizing that costs across the board have gone up and this is an opportunity to reprioritize if necessary. Given these unprecedented times, it seems appropriate to update a 4-year old report. She did not support the motion. Councilmember K. Johnson asked if JOC will provide the necessary update for time and materials. She noted a JOC would not do a job for less than what it took and she wondered if this was a duplication of effort. Mr. Sullivan said it will help with forecasting. JOC provide proposals for scopes of work that the City can accept or not. In forecasting the long term use of capital and bond dollars, this will provide a pathway for what the City can afford versus priorities. Councilmember K. Johnson relayed her understanding it was doing the same thing but two different points of interest. Mr. Sullivan clarified JOC is not a forecasting tool, but a FCA is. Councilmember Buckshnis agreed with Councilmember K. Johnson regarding JOC, they will not blindly approve something without knowing the current costs. She was cautious because things are incredibly blown out of proportion; the news recently reported that car prices in Seattle are $6,000 higher. She questioned doing studies in an exuberant market without knowing the economic indicators, when inflation is spiking, and everything in at the height of moment. She preferred to bring this to a council committee to determine when would be a good time to update the FCA. The report was very well done, but she did not see the necessity of updating it at this moment. She believed JOC was a way to get current prices. Furthermore, she wanted council involved in an assessment of what building the bond proceeds were used for. Edmonds City Council Draft Minutes February 15, 2022 Page 7 Packet Pg. 83 7.1.a Mr. Sullivan commented the equipment list in the FCA is more 1,000 items. He was not certain that the JOC program had the ability to update replacement costs of all the equipment showing in the deferred status. He was confused as to the correlation between JOC as a procurement method versus a FCA as a forecasting tool. Council President Olson observed proportionately prices have increased across the board. She asked whether the amounts in the current FCA still relate to each other in a similar way. Where there is a prioritization on the list, it would still be in a good position to move forward. The only place where JOC is relevant is to the extent that projects can be done with JOC, the price adjustments will have been made on base contracts and the City will know at the time the JOC contracts are let what the costs are before the project proceeds. Mr. Sullivan explained the JOC process is not necessarily a cost savings measure, it is expedient of procurement. Much like the last budget amendment discussion, he is a single project coordinator in a division and does not have project management support unless a project is very large. That ease of procurement in an expedient manner is what is enticing about JOC, not estimating projects. Council President Olson asked if he was saying they needed to be estimated before staff could go forward with the solicitation. Mr. Sullivan answered to accurately estimate or forecast dollars for projects, having the most up-to-date data with real world information from an FCA report is a time saving measure and it provides a forecasting tool to address questions like these. Councilmember K. Johnson asked whether in a real world, wouldn't forecasting be done once the bond projects are completed so staff knows what is left to do. She did not see how forecasting could be done while the projects were underway. She asked if the need to update the FCA was only because the world has changed since 2018. Mr. Sullivan said staff is constantly forecasting as the City's needs change, as facility's needs change, as the world changes. Doing that with 4-5 year old information makes it that much harder to do. Everything did not incrementally change; there could be estimates but it does not allow finetuning the scope of work versus the projection of an estimate regardless of the procurement method. Councilmember K. Johnson asked if there needed to be an annual reassessment in order to be up-to-date. Mr. Sullivan answered industry standard is to do a complete FCA every five years such as the full McKinstry report. Edmonds is a little smaller entity so a refresh at the 4-5 year mark and a complete FCA at the 8-10 year mark is what staff hoped to do. UPON ROLL CALL, MOTION FAILED (2-5), COUNCILMEMBERS K. JOHNSON AND BUCKSHNIS VOTING YES; COUNCILMEMBERS CHEN, TIBBOTT, PAINE AND L. JOHNSON AND COUNCIL PRESIDENT OLSON VOTING NO. #34 — $45K Carpet Cleaning • There is not sufficient information to support why this can't be performed internally especially when a new custodian is in the budget. • Motion: Remove the decision packet. Process can be handled via a budget amendment and council committee review Council President Olson said she would make the motion for expediency. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO REMOVE THE DECISION PACKET. Councilmember L. Johnson relayed her understanding that the City was currently operating at a lean staffing level. She asked if there was staff available to this work, was there staff specifically trained in cleaning carpets, and does the City have the equipment to do it. Mr. Sullivan said there was not a new custodian in the budget, the new position is a building maintenance operator which is on a separate team Edmonds City Council Draft Minutes February 15, 2022 Page 8 Packet Pg. 84 7.1.a and does not do carpet cleaning unless it is a real emergency. The custodial staff is trained to do carpet cleaning, but it is spot cleaning. The equipment the City has can do about 30 square feet at a time before it needs to be cleaned and refilled so it is not an expedient way to clean carpets. The equipment to do an entire building is in the range of $50,000 plus a dedicated vehicle. High volume commercial carpet cleaning is not an expertise that the custodial staff have. It is not that the City's awesome custodians couldn't do the work, the City does not have the equipment or the manpower. Carpet cleaning is essential to indoor air quality. The City has used capital funds in the last couple years to replace 15-20 year old carpet in City buildings; cleaning is essential to maintaining the warranty and indoor air quality. Councilmember L. Johnson said she oddly has an in-depth understanding of carpet cleaning. To the point of air quality, she noted if carpet cleaning is done poorly, it can have a negative impact on air quality. Carpets are an investment and that investment needs to be protected. Without adequately trained staff and the proper equipment, the City is not protecting that investment. She did not support the motion. Councilmember Paine did not support the motion. As Councilmember L. Johnson said, it is a good idea to protect the City's investment and professional carpet cleaning is the right way to do things just as people do in their homes and businesses. UPON ROLL CALL, MOTION FAILED (0-7), COUNCILMEMBERS K. JOHNSON, CHEN, TIBBOTT, BUCKSHNIS, PAINE AND L. JOHNSON AND COUNCIL PRESIDENT OLSON VOTING NO. 6. ADJOURN The council meeting was adjourned at 5:08 p.m. Edmonds City Council Draft Minutes February 15, 2022 Page 9 Packet Pg. 85 7.2 City Council Agenda Item Meeting Date: 02/22/2022 Approval of Council Special Meeting Minutes of February 15, 2022 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 02-15-2022 Draft Special Meeting Minutes (5:45 pm) Packet Pg. 86 7.2.a EDMONDS CITY COUNCIL VIRTUAL ONLINE SPECIAL MEETING DRAFT MINUTES February 15, 2022 ELECTED OFFICIALS PRESENT Kristiana Johnson, Councilmember Will Chen, Councilmember Neil Tibbott, Councilmember Diane Buckshnis, Council President Pro Tern Vivian Olson, Council President Susan Paine, Councilmember Laura Johnson, Councilmember Mike Nelson, Mayor ELECTED OFFICIALS ABSENT None 1. CALL TO ORDER STAFF PRESENT Jeff Taraday, City Attorney Sharon Cates, City Attorney's Office Emily Wagener, Human Resources Analyst Michelle Bennett, Police Chief Susan McLaughlin, Dev. Services Director Michael Clugston, Senior Planner At 5:47 p.m., the Edmonds City Council Special Meeting was called to order by Mayor Nelson. The Council utilized the Zoom online meeting platform to conduct this meeting. 2. CLOSED SESSION The Council then convened in a closed session to discuss collective bargaining strategy per RCW 42.30.140(4)(A). 3. EXECUTIVE SESSION At 6:16 p.m., the Council then convened in an executive session to discuss pending or potential litigation per RCW 42.3 0.11 0(l)(i). ADJOURN At 6:56 p.m., the executive session concluded and the meeting was adjourned. Edmonds City Council Draft Minutes February 15, 2022 Page 1 Packet Pg. 87 7.3 City Council Agenda Item Meeting Date: 02/22/2022 Approval of Council Meeting Minutes of February 15, 2022 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 02-15-2022 Draft Council Meeting Minutes Packet Pg. 88 7.3.a EDMONDS CITY COUNCIL VIRTUAL ONLINE MEETING DRAFT MINUTES February 15, 2022 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Vivian Olson, Council President Kristiana Johnson, Councilmember Will Chen, Councilmember Neil Tibbott, Councilmember Diane Buckshnis, Councilmember Susan Paine, Councilmember Laura Johnson, Councilmember ALSO PRESENT Brook Roberts, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Shane Hawley, Acting Asst. Police Chief Dave Turley, Administrative Services Director Angie Feser, Parks, Rec., Cultural Arts & Human Services Director Susan McLaughlin, Dev. Serv. Director Rob English, Acting Public Works Director Doug Merriman, Interim Comm. Serv. & Econ. Dev. Dir. Eric Engmann, Senior Planner Frances Chapin, Arts & Culture Program Mgr. Thom Sullivan, Facilities Manager Jeff Taraday, City Attorney Scott Passey, City Clerk The Edmonds City Council virtual online meeting was called to order at 7:04 p.m. by Mayor Nelson. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Paine read the City Council Land Acknowledgement Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely. 4. APPROVAL OF THE AGENDA COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO APPROVE THE AGENDA IN CONTENT AND ORDER. Edmonds City Council Draft Minutes February 15, 2022 Page 1 Packet Pg. 89 7.3.a COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCIL PRESIDENT OLSON, TO AMEND TO ADD AN IMMEDIATE EMERGENCY MORATORIUM REGARDING BUILDING PERMIT APPLICATIONS IN THE BD2 ZONE. Councilmember Paine said her request was to add this as Agenda Item 7.1 and renumber the remaining agenda items. AMENDMENT CARRIED UNANIMOUSLY. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO AMEND TO ADD 2022 COUNCIL CONTINGENCY REQUEST FOR $10,000 AS AGENDA ITEM 7.6. UPON ROLL CALL, MOTION CARRIED (6-1), COUNCILMEMBERS K. JOHNSON, CHEN, TIBBOTT, BUCKSHNIS, AND PAINE AND COUNCIL PRESIDENT OLSON VOTING YES; COUNCILMEMBER L. JOHNSON VOTING NO. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 5. AUDIENCE COMMENTS Mayor Nelson invited participants and described the procedures for audience comments. Linda Ferkingstad, Edmonds, commenting on the tree ordinance, asked whether the mayor, councilmembers and the planning department would restore the property rights of vacant, single family zoned properties. The current inventory of homes for purchase in Edmonds is eight; the remainder are pending or sold. Single family homes are greatly needed, yet the City has made it economically infeasible to build them by delaying permits and charging property owners for their own property, their trees, before allowing division, and held land use hostage until the City is paid, a pay -to -play scheme. She suspected all were living in homes for which it was necessary to remove trees so they could be built. She suggested they imagine paying the City for those trees now, pointing out that has to happen for the tree ordinance to be equitable. It is illegal to require vacant landowners to pay for past transgressions now that the City has what it needs. Forcing a small number of property owners to pay for the damage others' homes have had on the climate is a violation of the U.S. Constitution 5' and 14t1i amendments' takings clause. It is outrageous to require $300-$400 arborist assessments and then $3000-$12,000 be paid to the City for each tree needing removal before homes can be built on their property. The only exemption is to retain 50% of their trees which limits the use of their land. Ms. Ferkingstad asked who else was exempt from the tree ordinance; the City can cut down as many trees as they like without penalty. Builders of multifamily buildings are not charged for their trees and are only required to provide 5% open space. Homeowners aren't penalized for cutting down trees, although that is a goal the City hopes to achieve in the next few months. Halting new housing within city limits harms the environment and violates the Growth Management Act and Edmonds Comprehensive Plan. It's actions like these that have made Washington State legislators feel it was necessary to pass extreme bills that turn quiet cities like Edmonds into places like Ballard; stacked and unrecognizable from 20 years ago. Bills 1137, 5670 and 5818 push for massive increases in density and remove land use decisions from cities who obstruct owners from building. The bills allow for more homes on single family zoned properties including triplexes, duplexes, and accessory dwelling units, as many as six homes on a single lot, to slow urban sprawl and pushing homes into agricultural and forested lands, a huge contributor to climate change. The council's actions have harmed property owners, the environment and the City. She urged the council to show legislators that these bills are not necessary to force them to obey the laws of the city, state and country by restoring property rights back to property owners and allowing division and building of single family homes without encumbrances. Edmonds City Council Draft Minutes February 15, 2022 Page 2 Packet Pg. 90 7.3.a Natalie Seitz, Edmonds, speaking to the location of current parks, reported according to the areas counted by the draft PROS Plan there are roughly 82 acres of community, neighborhood, and special use and waterfront parks downtown, equating to 11.47 acres per 1,000 population based on the 2020 census. There are roughly 46 acres in Five Corners or 3.53 acres per 1,000; roughly 25 acres in north Edmonds or 2.85 acres per 1,000, and roughly 12 acres in SR-99 and south Edmonds or 0.94 acres per 1,000 population. Someone living in north Edmonds or Five Corners has per capita roughly 3-4 times the parks in their area as SR-99 and south Edmonds and someone living downtown has roughly 12 times the parks per capital when compared to SR-99 and south Edmonds. Regarding the Growth Management Act, she said a major feature of the act's framework is that public facilities and services needed to support development should occur concurrently and planning and plan implementation actions should address physical issues that have resisted resolution in the past such as providing adequate urban services for concentrated growth in those areas and the siting of essential public facilities. Ms. Seitz continued, what should be evident to everyone listening is that the City has not historically provided the resources where growth has occurred in conflict with the purpose of the GMA. The current PROS Plan identifies three neighborhood parks in south Edmonds and SR-99. The proposed acquisition by the City would be lucky to secure five acres, so best case scenario with no growth, SR-99 and south Edmonds would increase from 0.94 to 1.35 acres per 1,000, still less than half the acres per capita of north Edmonds or Five Corners and less than 1/8t' provided per capita downtown. There will of course be growth, based on the already approved 191 unit GRE apartments and pending land use applications including 3 additional large projects in the SR-99 area, a total of another 536 units. There is every indication that the per capita provision of parks will actually decrease over the next six years for the SR-99 area based on current land use applications and what is proposed in the PROS Plan. She urged the council to prevent displacement and prioritize parks in underserved areas and to support the study of relocating the police station and city hall to an area more central to the City's population and economic center SR-99. Jim Ogonowski, Edmonds, hoped all could agree that the #1 responsibility of city government was public safety. He questioned whether Edmonds was safe and what metrics showed the direction the City was heading. To put it in perspective, he explained in December he was ambushed by a knife -wielding individual who, unprovoked, blindsided him, shoved him to the ground face -first not far from his home in Edmonds. He was apprehended by Edmonds Police Department and is now facing trial. Mr. Ogonowski said he was lucky and escaped serious physical injury. Since that time, he has been trying to have a conversation with Mayor Nelson to share thoughts and ideas to enhance public safety, but Mayor Nelson has repeatedly ignored him or now, rather than having a private conversation with Mayor Nelson, there will be a very public one over the next few weeks or months on public safety. He suggested during Mayor's Comment at the end of tonight's meeting, Mayor Nelson address whether Edmonds is a safe place to live and work. He asked councilmember to assure there was enough time for Mayor Nelson to answer his question and suggested anyone who did not vote to extend the meeting to allow the time would themselves show contempt for the community. After all, public safety is the council's number one responsibility. He referred to the agenda item regarding adoption of the extreme risk protection order statute into Edmonds municipal code and suggested if any councilmembers were inclined to vote against it to ask the police chief or her representative to provide a full detailed account of the incident at the supermarket that led to tonight's request, noting it was chilling what officers found on the suspect. He reiterated his question whether Edmonds was safe. Ken Reidy, Edmonds, said the powers of a mayor in a broad -power code city are limited to those powers that are delegated by law. He questioned whether a mayor should establish a taskforce that makes legislative recommendations or should city council establish such a taskforce. He questioned whether a mayor should be able to direct the city attorney to draft an ordinance or is it the city council that has the authority to direct the city attorney to draft an ordinance. The council all knows who the city attorney's client is. Ordinance Edmonds City Council Draft Minutes February 15, 2022 Page 3 Packet Pg. 91 7.3.a 3724 provides evidence that the 2009 city council believed that taskforces are established via ordinance. Should the taskforce to study homelessness have been established via ordinance and if not, why not? What governs the formation and use of taskforces by Edmonds city government? He urged the council and mayor to stop refusing to answer reasonable, basic questions. City officials may want to review Ordinance 3724; he was unable to find evidence that it had ever been repealed. Ordinance 3724 may require review and update; it contains reference to ESCA, an entity that disbanded in 2015. Two new references to ESCA were added to city code in 2020 and ESCA is still mentioned in city code in 2022. He questioned how this happened and why it wasn't immediately fixed. Mr. Reidy continued, Ordinance 3724 states the Disaster Recovery Plan is closely linked to the City's Comprehensive Emergency Management Plan, requiring coordination of activities and resources as the response phase of disaster operations begins to subside and recovery activities begin. Will Edmonds citizens ever be informed if there is a functional CEMP? Will they ever be told when the CEMP will be reviewed and updated? The approved meeting minutes for the January 4, 2022 regular meeting contain a blank line indicating who was present at the executive session; he requested the City disclose whose name should be disclosed on that blank line. When the regular city council meeting was reconvened on January 4t'', no action was taken as a result of meeting in executive session. On January 20, 2022, during the Mayor's state of the city address, Mayor Nelson mentioned acquisition discussions and negotiations with landowners for several parcels including Perrinville Woods and a 3-acre undeveloped parcel along Highway 99. He questioned whether the mayor had the authority to disclose acquisition discussions and negotiations with landowners and requested citizens be informed how that worked. Deborah Arthur, Edmonds, agreed it was dangerous in Edmonds particularly where she is. She reads the police reports and watches the neighborhood; there is a big problem near Stevens and the hospital does not have adequate security. She has heard about older women being hit in the head and the assailant running away. She said 76' was a disaster, she hears it and sees it. She suggested not trying to pack everything into Stevens Hospital. As a former outreach worker, she understands the problems with drugs, but there needs to be care for those people. She suggested Verdant be moved and questioned who they served. She did not support moving the fire station near the hospital. She objected to being awoken by garbage trucks at 6:40 a.m. this morning and at 6:55 every day by hundreds of white cars coming down 80t' Street. She agreed it was dangerous, the other night she saw people moving in near at the Royal Terrace; they were gone two days later, leaving a great deal of garbage. 6. APPROVAL OF THE CONSENT AGENDA COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT OLSON, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF JANUARY 22, 2022 2. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF FEBRUARY 1, 2022 3. APPROVAL OF COUNCIL MEETING MINUTES OF FEBRUARY 1, 2022 4. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF FEBRUARY 8, 2022 5. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENT 6. APPROVAL OF PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 7. POSITION DESCRIPTION REVISIONS - DAY CAMP Edmonds City Council Draft Minutes February 15, 2022 Page 4 Packet Pg. 92 7.3.a 8. SHERWOOD ELEMENTARY PLAYGROUND RENOVATION PROJECT 9. PRELIMINARY DECEMBER 2021 QUARTERLY FINANCIAL REPORT 10. ORDINANCE AMENDING ECC 1.02 PUBLIC RECORDS REQUESTS 11. APPROVAL OF WASTEWATER TREATMENT, DISPOSAL, AND TRANSPORT CONTRACT EXTENSION 12. PUBLIC PEDESTRIAN AND WATER METER VAULT EASEMENTS AT 21200 72ND AVE W 13. APPROVAL OF RIGHT OF WAY ACQUISITION DOCUMENTS FOR 22921 HIGHWAY 99 14. PUBLIC DEFENSE CONTRACT RENEWAL 15. ORDINANCE AUTHORIZING EMPLOYEE PREMIUM PAYMENTS AND VACATION DAYS FOR ESSENTIAL WORKERS 16. NEIGHBORHOOD CITY OFFICE ADMINISTRATIVE ASSISTANT JOB DESCRIPTION 7. COUNCIL BUSINESS IMMEDIATE EMERGENCY MORATORIUM REGARDING BUILDING PERMIT APPLICATIONS IN THE BD2 ZONE COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ACCEPT AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ESTABLISHING AN IMMEDIATE MORATORIUM ON THE ACCEPTANCE OF BUILDING PERMIT APPLICATIONS FOR THE BD2 ZONED LOTS THAT DO NOT FRONT ON A DESIGNATED STREET FRONT TO BE IN EFFECT UNTIL THE CITY OF EDMONDS ADOPTS INTERIM DEVELOPMENT REGULATIONS FOR SUCH BD2 ZONED LOTS, SETTING TWO MONTHS AS THE EFFECTIVE PERIOD OF THE MORATORIUM AND DECLARING AN EMERGENCY. Councilmember K. Johnson asked about setting a date for the public hearing. Councilmember Paine advised the date of the public hearing was April 5, 2022. MOTION CARRIED UNANIMOUSLY. 2. ELECTRIC VEHICLE (EV) CHARGING INFRASTRUCTURE CODE AMENDMENT Senior Planner Eric Engmann advised the next topic of code amendments is EV charging infrastructure. He reviewed: Tonight's agenda: an introductory discussion 1. The need for EVs and EV charging infrastructure 2. Highlights of proposed code amendments Topic One: EV as part of a sustainable solution o EV Ties to Major Sustainability Goals Comprehensive Plan Transportation Encourage and promote the use of EV charging stations... including Element standards for new developments that provide parking facilities Policy 6.22 Edmonds City Council Draft Minutes February 15, 2022 Page 5 Packet Pg. 93 7.3.a Transportation Position Edmonds to respond to technical innovation, such as EVs Element Policy 6.23 Community Explore and support the use of alternative fuels and transportation options Sustainability that reduce GHG emissions Element Policy B.3 Climate Action Plan Goal Carbon Neutral by 2050 TR-5 Promote Electric Vehicles and other low -carbon vehicles Policy Electrification of the Transportation System. Shifting the transportation fuel Initiative source from fossil to clean electricity (including) charging stations ... for Action 3C I multifamily construction o Sources of Edmonds' GHG emissions ■ Local Sector Based Emissions - Buildings (residential) 35% - Buildings (commercial) 15% - Refrigerant Loss 6% - Waste 2% - Transportation 40% • Passenger travel 80% • Truck Freight 9% • Port 6% Commercial Services 3% • Rail1% Transit 1 % • Off Road <1% o Washington Annual GHG Emissions by Vehicle Type Vehicle Type Annual Pounds Per Vehicle Gasoline 11,500 Hybrid 6,000 Plug-in Hybrid 4000 All electric 500 o Growth in EV Demand ■ Electric Vehicle Registered in Edmonds - 2017: 367 - 2021: 838 - As of yesterday: 980 o Growth in EV Options ■ Number of options and models are increasing ■ Battery technology continues to improve ■ Many auto companies moving to all -electric vehicles Company Pledge Year Jaguar All Electric 2025 Toyota All Electric or Hybrid 2025 Volvo All Electric 2030 GM All Electric 2035 Honda All Electric 2040 Ford Carbon Neutral 2050 o Remaining Barriers ■ Largest concern for people considering buying EV is: Edmonds City Council Draft Minutes February 15, 2022 Page 6 Packet Pg. 94 7.3.a - Finding locations to charge vehicles • 80% of EVs are charged at home or at work • Also require convenient locations to "top off' • Need charging stations at new development to help meet current and future demand o Costs of Retrofitting ■ Bottom Line: It is much cheaper and cost effective to include EV charging infrastructure during new construction or major renovation ■ Cost Estimates for EV Parking Spaces in Denver EV Infrastructure During New During Savings w/ New Requirement Construction Retrofit Construction Electrical Panel & $300/space $2,500/space $2,200/space Wiring Full Circuit I $1,300/s ace $6,300/s ace $5,000/s ace Topic Two: Identified solutions through Development Code (ECDC) o Three Main Components of Code ■ Which staging levels should be required by use type? (capable, ready, installed) ■ Which charging level is appropriate (Levels 1,11 or III) ■ Identifying an appropriate ratio of EV charging stations, by use type (single family, multifamily, non-residential, etc.) o Staging or "Types" of EV Charging Infrastructure ■ EV Capable - Electrical Panel capacity and conduit for future use ■ EV Ready - Electrical Panel capacity conduit and circuit for charging ■ EV Installed - Electrical Panel capacity, conduit, circuit and specialized equipment for charging o Charging Levels - The infrastructure is categorized by the "Charging Levels" or voltage produced ■ Level - 120-volt circuit (like a household outlet) - 8-20 hours to fully charge ■ Level II (code proposal) - 240-volt circuit (like an oven or dryer) - 4-8 hours to fully charge - Most common level for residential uses ■ Level III (Rapid Charging) - 480+ volt circuit (too much for home usage - Less than one hour to fully charge - At commercial sites or near highways Who we've spoken with o Master Builders Association (MBA) o Built Green (MBA) o Goodman Real Estate (GRE) o Snohomish County Public Utility District o City of Issaquah o King County o Regional Code Collaboration o Southwest Energy Efficiency Project (SWEEP) o Also Held 5 Meeting Sessions with Planning Board .... Applicability Edmonds City Council Draft Minutes February 15, 2022 Page 7 Packet Pg. 95 o EV Charging Infrastructure would be required when... ■ A new development or new off-street parking facility; ■ Existing development — substantial damage or substantial improvement (50% rule) occurs within a one-year period, as determined by the Building Official; or ■ 50% increase in parking capacity (based on total parking spaces) Proposed Edmonds Standards Type of Use Number of EV Capable Number of EV Ready Number of EV Installed Parking Spaces Parking Spaces Parking Spaces Single family N/A 1/dwelling unit N/A dwelling units' Multiple dwelling 40% of parking spaces 40% of parking spaces 10% of parking spaces units' Non-residential 40% of parking spaces N/A 10% of parking spaces uses Footnote 1: Multiple dwelling units with individual garages shall follow the requirements for single family dwelling units Draft Code Review o Code draft, Planning Board minutes, SEPA information are included in Council agenda packet Code update page o The code updates page is now available ■ Sign up for notification list for all code updates or just this topic: www.edmondswa.gov/codeupdates ■ Take a picture of the QR code to visit the EV Charging specific page Councilmember Tibbott referred to the Proposed Edmonds Standards and asked the difference in cost between EV Capable and EV ready for most single family dwellings. Mr. Engmann recalled it was $300 for EV capable in new construction and slightly over $1,000 for EV ready. Councilmember Tibbott asked if that would be a disincentive for new home buyers, adding $700 on top of other costs. Mr. Engmann answered it is possible but if EV capable or ready is not required for new construction, it is a lot more expensive to install compared to including it when a home is built. Councilmember Tibbott asked what builders were saying. Mr. Engmann answered for single family it has become kind of the norm; many codes including Seattle require one EV ready space so it is not a concern for single family. Councilmember Paine expressed appreciation for the work the Planning Board has done on this, noting a lot of wonderful questions were asked particularly regarding how development would include these new code standards. The proposal is simple to understand and flexible enough as more information becomes available. She noted the Planning Board minutes cover virtually everything. She was appreciative of this coming to the council and said it was a good time for it. Councilmember Tibbott said in reading the Planning Board minutes, there was an indication that some neighborhoods may not have the capacity to handle additional EV charging stations. He asked if solar could help offset the lack of capacity. Mr. Engmann answered as the proposed amendment was going through the Planning Board, staff was contacted by Snohomish County PUD who offered to look over the City's code. The only change they proposed was a possible exception in a unique situation where the power capacity or capability wasn't there, to allow the proposed Edmonds standards to be lowered. He clarified it was not related to a specific area, this is a common request from the electricity provider in other cities, basically a preventative measure that is included in all codes. Staff and PUD discussed some scenarios where it could happen, but it was more of a situational thing that could possibly occur. If the proposed standards are adopted as proposed, PUD could reduce the requirement from EV installed to EV capable or from Level II Edmonds City Council Draft Minutes February 15, 2022 Page 8 Packet Pg. 96 charger to Level I. He reiterated it was more of a hypothetical that could happen rather than a defined, specific case. Councilmember Tibbott asked whether solar could be a capacity booster. Mr. Engmann answered he was sure it could be; any clean energy options could be beneficial. One of the things added to the code was load management technology which allows for the diverting of power sources to supply these and other uses; he assumed solar would be a good option for that. Councilmember L. Johnson said her questions had been answered and this was definitely thought provoking. Councilmember Chen thanked staff for their hard work and the wonderful information they gathered. He was glad to see this moving forward. Development Services Director Susan McLaughlin acknowledged Mr. Engmann for his hard work, relaying this is his last presentation to council as tomorrow is his last day. 3. PRESENTATION OF WASHINGTON DEPARTMENT OF COMMERCE ENERGY RETROFIT GRANT FOR PUBLIC SAFETY SOLAR PLANT Facilities Manager Thom Sullivan explained the goal of the project is to align public works and facilities projects with state, county and city environmental goals and clean energy commitments. In 2019, Snohomish County passed Joint Resolution 19006 committing to 100% clean electricity by 2030 and 100% clean energy by 2045. In 2020 then -Public Works Director Williams and he commissioned a draft solar PV panel assessment of the four largest City buildings for future consideration. MLA Engineering prepared a draft evaluation of City Hall, Frances Anderson Center, Public Works, and Public Safety Complex for future solar project consideration. Mr. Sullivan continued, in 2021, the state energy strategy commits to step standards for 100% clean electricity grid by 2030. The measures include the doubled output of clean electricity by 2050 which removes the state's reliance on fossil fuel consumption. This strategy urges state and local agencies to lead by example with clean energy investments for public buildings to increase municipal resilience and energy security. The state recognizes the high cost of initial investment in equipment and infrastructure for aggressive climate action and had generously created the energy retrofits for public buildings grant program to assist. Solar grants, like the aforementioned, provide competitive funds for new solar power installations and other energy updates for public buildings and facilities. The public works department and facilities PV panel assessment determined the Public Safety Building was the best candidate for the state solar grant program application in 2021. The application was prepared in partnership with McKinstry with the State Department of Commerce's ESCO program being the preferred procurement method to execute the solar installation. Shelby Sawyers, McKinstry, reviewed: • Project Description o Drawing of the proposed array o Scope ■ Install a 133kW DC Solar PV system with 324 modules (panels) on the roof segments of the Public Safety Building ■ System will be interconnected and set up for Net Metering with the local utility (Snohomish PUD) ■ The generated power to offset about 18% of the building's annual consumption. o Funding ■ Project costs estimate: $469,645 Edmonds City Council Draft Minutes February 15, 2022 Page 9 Packet Pg. 97 7.3.a ■ Awarded Commerce Grant funding of $119,645 - 25% of total project cost ■ City of Edmonds matching need is $350,000 Project Financials o Project Payback ■ Simply payback of 20.2 years including grants, utility savings and carbon savings o Cost of Carbon ■ The social cost of carbon dioxide per metric ton of CO2e: $76 in 2020 (WA UTC) ■ This equates to $7,430/year cost of carbon savings (for 2020) o Energy & Green House Gas reductions ■ Electric energy savings of $135,976 kWh/year ■ Utility costs savings of $9,888/year ■ Carbon reduction of 215,546 lbs CO2e/year ■ Equivalent to 365,322 miles not driven/year or 27 acres of trees planted Project Benefits o Approved o City Climate Action Plan o Leading by Commerce Grant y outlines goal to be carbon y example U matching Z neutral by 2050 o o Opportunity for o Resiliency o Educational a solar project at j opportunity for lowest cost U community Acting Public Works Director Rob English reviewed: • Budget 0 2022 Budget ■ $230,000 programmed in DP 72 ■ Funding Source 2021 bond proceeds o Project cost & local match ■ $469,645 = Project Cost (Public Safety & Anderson Center) ■ $119,645 = commerce grant ■ $350,000 = local match from 2021 bond proceeds o Future budget actions ■ 1 St quarter budget amendment to program portion of grant revenue ■ Remaining $120,000 in local match to be included in 2023 budget Next Steps o Confirm matching funds of $350,000 o Accept Commerce Grant Award (need confirmation by end of month o Staff recommendation to accept grant Council President Olson commented she knew the history for the administration goes further back, but the legislative branch has only known about this since February. At the same time this was being considered, consideration was being given to a study that would contemplate moving some City functions. She was struggling with the choice of the Public Safety Building knowing it was a perfect central location for maybe some parking that serves downtown and Civic Field. This grant opportunity was exciting and the Public Safety Building was the best candidate out of the four largest buildings, partially due to its high visibility which normally she would be completely on board with. If this was her own residence and she was about to explore whether she would be demolishing it in 8-10 years (she recognized the decision may be not to do that), consideration of that study would cause her concern. The Public Works Building, although it lacks visibility, was one of four larger buildings that were considered. Edmonds City Council Draft Minutes February 15, 2022 Page 10 Packet Pg. 98 7.3.a Council President Olson referred to the letter from Department of Commerce regarding the contingent award of the grant (packet page 412) which states any changes must be reviewed and approved by Commerce. She liked the idea of moving forward, but not with a building where there may be a potential change and not until the City has explored changing the location of some functions. That was her reservation and she looked forward to the rest of the conversation and more input from staff on that. She added a caveat that she lived in a house growing up where a historic building in town was reroofed with fabulous roofing tiles and within 5 years of installation, the building was condemned and taken down. To this day, 20-30 years later, her dad still talks about that waste of money. She worried about having a hand in a decision that might go that way. Ms. Sawyers observed the first part of Council President Olson's question was how the decision was reached and offered to give a quick synopsis of the history. Council President Olson interrupted, saying it was not how they got to the decision but knowing there was a possible proposal to look at relocation, her question was whether a different site could be considered. Ms. Sawyers answered a big factor was the footprint of the building; other options that were considered did not have that same footprint. There is also the age of the infrastructure and the visibility. She offered to check with the account lead, Andrew Williamson. Heramb Amonkar, McKinstry, said in terms of the Commerce grant, there was a long list of criteria that the project needed to meet as well as scoring criteria, and that was one of the factors used in evaluating the buildings. As Ms. Sawyers mentioned, criteria included the footprint of the project, size of the project, how much it generated and the offset it produces; this location suited those metrics. Changing the building is a significant change due to cost generation capacity and impact on the scoring; it will be completely up to the Department of Commerce to entertain that request. Mr. Sullivan said Public Works was an attractive site for solar due to the amount of roof space. Unfortunately, it was the first building ruled out during the structural assessment because it was a pre- engineered kit building that was built on site. It was built with such marginal engineering parameters for roof load especially, that it was not an option without a full seismic retrofit of the building which would be a significant cost of actually replacing the building because it was not engineered for that. City Hall and the Frances Anderson Center both have viability but would require a seismic and structural analysis because solar panels on flat roofs need to be ballasted with brick. The Public Safety Building's standing seam metal sloped roof offers ease of installation as panels can be clipped to the roof rather than ballasted. Councilmember Tibbott recalled the simple payback was 20 years; he assumed that was based on the $350,000 amount. He assumed there would be a net positive return after 20 years and asked about the expected lifespan of the solar panels and how long they would generate electricity. Ms. Sawyers agreed it was based on $350,000 amount for the payback. Mr. Amonkar answered typically the modules have a 25- year manufacturer warranty on the level of production and the lifespan is typically much more than 30 years. Councilmember Paine said she loves this proposal, it is a great way to get started and she appreciated all the information that has been provided. The police station is a good place to install solar because it is very visible and there are good opportunities on the Frances Anderson Center as well. This is right time to start putting this together and after council questions, she will make a motion. Councilmember Buckshnis complimented staff on the complete packet and for answering her questions today. Councilmember L. Johnson said this supports the climate action goals in Resolution 1389. She was struck by comments of foregoing adding solar to the Public Safety Complex, which was identified as the most Edmonds City Council Draft Minutes February 15, 2022 Page 11 Packet Pg. 99 7.3.a viable option, and moving forward those climate action goals because some may want to demolish the structure to provide more parking downtown. Those two things did not line up for her. The Public Safety Complex has been identified as the most viable option and there is a partial matching grant. She was prepared to support the project. Councilmembers say they support the climate action goals in Resolution 1389 and this is a step toward those. Councilmember Chen said no one is saying they want to demolish the building, they just want to study the possibilities. He asked if the Department of Commerce would allow the City to delay acceptance of the grant or move it to Frances Anderson Center as a second choice. Mr. Sullivan answered the Frances Anderson Center and City Hall are options for future installations and grant opportunities, but the structural and seismic analysis necessary to propose a project would put it outside the availability of this grant cycle. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER PAINE, TO ACCEPT THE STATE OF WASHINGTON DEPARTMENT OF COMMERCE ENERGY RETROFIT GRANT FOR THE CONSTRUCTION AND INSTALLATION OF THE PROPOSED 100 KW PLANT ON THE WEST ROOF OF THE PUBLIC SAFETY COMPLEX. Councilmember K. Johnson said she and Councilmember Tibbott received this presentation at the Parks & Public Works Committee meeting and recommended it come to full Council for review. She was completely in support of this project, and allocating funds from the General Fund to support this grant as the grant only pays for 25% of the project. Council President Olson said she was pushing back on the political narrative that is being spun on what it would mean if she abstained or voted no on this. She is at odds; she has been completely supportive of all the City's environmental initiatives and extremely supportive of solar projects. She has concerns about the timing when consideration is being given to a study and setting ourselves up for having more reasons not to go forward. She understood why people were supportive of the project; she would be if there wasn't the possibility of looking at moving things around. Parking is a priority; among the cars that will be parked in the future will be electric vehicles. She resented everything being turned into a political narrative instead of the council trying to do its due diligence to protect the City and taxpayers' money. Councilmember Buckshnis said this also came to the Finance Committee. She asked if the Public Safety Building was one of the City's newest building. Mr. Sullivan answered it is the second newest building after the Waterfront Center. Councilmember Buckshnis said she had no problem with discussing the move of different aspects of city administration to different areas of town. However, due to its connection to the fire station, she envisioned the Public Safety Complex would be there for at least the next 40 years. She expressed support for the motion. UPON ROLL CALL, MOTION CARRIED (5-0-2), COUNCILMEMBERS K. JOHNSON, TIBBOTT, BUCKSHNIS, PAINE AND L. JOHNSON VOTING YES; COUNCILMEMBER CHEN AND COUNCIL PRESIDENT OLSON ABSTAINING. 4. ORDINANCE ADOPTING EXTREME RISK PROTECTION ORDER STATUTE INTO EDMONDS MUNICIPAL CODE Acting Assistant Chief Shane Hawley explained this is a request to change ECC and adopt by reference the extreme risk protection order statute, an existing RCW in State law. The law establishing these orders went into effect in 2016. When this was presented to committee last week, a slight glitch was noticed in that the RCW would sunset in July 2022. The current request would adopt two different RCWs into the city code so the order violations can be charged in municipal court where misdemeanors are heard. The first part would adopt the current RCW for an extreme risk protection order until July and when that RCW transfers Edmonds City Council Draft Minutes February 15, 2022 Page 12 Packet Pg. 100 7.3.a to a different RCW, which was included in a very large, 320 page House bill, and no further action would be required to amend the ECC. Councilmember L. Johnson recalled this came through committee and she understood how staff recognized it was not adopted into city code. She asked if the ordinance could go into effect immediately if it received unanimous support tonight. City Attorney Jeff Taraday answered the ordinance was not drafted with an emergency clause, but the city council could amend the ordinance to add an emergency clause that would allow it to take immediate effect. He would need a few minutes to draft that. Councilmember L. Johnson said ERPOs are an important tool to have and she would like Edmonds to make full use of it. It was already discovered that that was not possible and she wanted it in place as soon as possible. She encourage councilmembers to support this so it was available to offer to the community. Councilmember Paine recalled the presentation made to committee and supported having an emergency clause added. She worked with the domestic violence community for over seven years in the past. An ERPO violation includes a charging enhancement; the first two violations are misdemeanors and a third violation is charged as felony. Assistant Chief Hawley agreed, explaining if the police department is unable to charge the violation as an ERPO violation, the only option is to charge as a generic order violation which does not carry the enhanced penalties. Councilmember Paine said she was glad this was discovered; this is something that families, law enforcement and community needs because it is an essential piece and is part of gun safety, something that Washington State has been effective at and a leader in nationally. She appreciated this coming to the council. Council President Olson expressed support for adding the emergency language so the ordinance would take immediate effect. Mr. Taraday commented emergency ordinances include rationale; he asked councilmembers to articulate the reasons for having the ordinance take immediate effect. Councilmember L. Johnson commented guns are a major source of domestic violence against women and that has already occurred in Edmonds. What has happened across the nation as well as in Edmonds justifies adding an emergency clause to the ordinance. COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER PAINE, TO ACCEPT AND MODIFY EDMONDS MUNICIPAL CODE SECTION 5.34.040 TO INCLUDE ADOPTION OF THE EXTREME RISK PROTECTION ORDER PENALTY SECTION BY REFERENCE AND AMEND THAT TO ADD AN EMERGENCY CLAUSE THAT MR. TARADAY WILL DRAFT. Councilmember Buckshnis referred to Mr. Ogonowski having a knife pulled on him and suggested the ordinance could include a whereas clause referencing the increased instances of violence. Mr. Taraday asked for an opportunity to work on the clause for ten minutes and the council can amend his draft if necessary. Council discussed whether to take a recess to allow Mr. Taraday to draft the clause or continue with the agenda and come back to this item. It was agreed to take a brief recess. Mayor Nelson declared a brief recess (8:25 — 8:40 p.m.) Edmonds City Council Draft Minutes February 15, 2022 Page 13 Packet Pg. 101 7.3.a Mr. Taraday explained it was taking slightly longer because he needed to determine if it was subject to referendum. Council President Olson asked if Acting Assistant Chief Hawley would be interested in sharing the situation that brought this issue up if he felt it was appropriate, commenting that may be of value to public,. Acting Assistant Chief Hawley said it was discovered that this was not chargeable and was not adopted by reference in city code during an unusual arrest situation. Not unusual in that it was a shoplifting complaint which the police department responds to frequently, but the individual who was arrested had an ERPO in place against him and was also armed with a firearm which created a violation of the ERPO. It was then the police discovered there was no mechanism to charge that crime in municipal court and other options had to be considered. ERPOs are not that common, but they are put in place at the highest level by superior court judges and are designed to keep people known to be violent or who have documented history of committing violent acts from possessing firearms or dangerous weapons. Mr. Taraday displayed the proposed changes to the ordinance: • Revise ordnance title to include "declaring an emergency" • Add "WHEREAS, the city council would like this ordinance to take immediate effect so that the deterrent effect provided by its protections critical area be available immediately should someone need them" • Replace Section 3 with, "Declaration of Emergency. This ordinance, being an administrative function of the city council, is not subject to referendum. Because it is not subject to referendum, RCW 35A.12.130 applies. Pursuant to RCW 35A.12.130, this ordinance shall take effect immediately upon passage by a majority vote plus one of the whole membership of the city council. The city council hereby declares that an emergency exists necessitating that this ordinance take immediate effect. Without an immediate effective date of this ordinance, the deterrent effect of these extreme risk protection order penalties would be delayed by approximately ten days and would not be available during that ten day period if someone needed those penalties in places to have protection from an extreme risk." • Add Section 4: "Publication. This ordinance shall be published by an approved summary consisting of the title." • Replace Section 5 with. "Effective Date. This ordinance is not subject to referendum and shall take effect and be in full force and effect immediately upon passage, as set forth herein, as long as it is approved by a majority plus one of the entire membership of the Council, as required by RCW 35A.12.130. If it is only approved by a majority of the Council, it will take effective five days after passage and publication." COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER PAINE, TO MOVE THESE CHANGES FORWARD. UPON ROLL CALL, MOTION CARRIED (7-0), COUNCILMEMBER K. JOHNSON, COUNCILMEMBER CHEN, COUNCILMEMBER TIBBOTT, COUNCILMEMBER BUCKSHNIS, COUNCILMEMBER PAINE AND COUNCILMEMBER L. JOHNSON AND COUNCIL PRESIDENT OLSON VOTING YES. Mr. Taraday noted for the record that even though he did not believe this ordinance would be subject to referendum, with a 7-0 vote it did not matter either way. He was glad a roll call vote was done because he did not have time to do an in-depth analysis regarding whether it was subject to referendum. He did not think it was because it was administrative and did not adopt a new policy. Councilmember L. Johnson thanked Acting Assistant Chief Hawley for bringing this forward. 5. HYBRID MEETINGS UPDATE Edmonds City Council Draft Minutes February 15, 2022 Page 14 Packet Pg. 102 7.3.a Administrative Services Director Dave Turley explained the council began talking about this in December, how meetings would proceed after the pandemic. A lot changed since then and even he is more optimistic that we are reaching the end of the tunnel but we are not out of it yet. He reviewed: • Council chambers will be open to the public • Meetings will be held using the Zoom format • The chamber will be set up for elected officials to attend in person, but they can attend remotely (as before) • IT Support will be available only for elected officials attending in person • The public has several options. They can watch the meeting in council chambers, or via live stream, or on cable television, and may also listen via a telephone connection or via Zoom. Participation via Zoom will only be for the time needed to make public comments (including Public Hearings) • Holding hybrid meetings using the Zoom platform carries risks. "Zoom Bombs" can happen. It is important to understand that if this occurs, it may cause an immediate end to the meeting for that evening • Additional IT support and some additional hardware will be needed, including a $7,000 piece of equipment related to microphones. Both should be in place by the middle of March • Before returning to in -person meetings, there are at least four decisions that need to be made by council: 1. Will meeting attendees be required to wear a mask? 2. Will meeting attendees be required to show proof of vaccination? 3. Will there be a smaller limit placed on room capacity in order to allow for social distancing? 4. What type of Security will be present in chambers during the meeting? • Staff recommendation: 1. Council meetings to remain virtual through March 15, only 3 more meetings. On that date staff can provide another update, and Council can discuss a date to begin using the new hybrid format. 2. Meetings to be physically located in Council Chambers only, as before. 3. Public may provide comment on Zoom, on the telephone or in person, but those commenting on Zoom cannot remain in the "Zoom Room" for the entire meeting. 4. Public comments taken via Zoom will be voice -only. No video to avoid possibility of Zoom bombs. Councilmember Chen liked the recommendation about March 15' but asked if the technology would be ready by March 15t''. Mr. Turley said the hardware, which is an upgrade of the existing hardware, has been ordered. There has not been an opportunity to test the room; there hasn't been a live meeting held for nearly a year and a test run is needed to check for loose cables, etc. He anticipated the hardware and software would be ready to go by March 22'. Most of the equipment is the same as was used in the past; it just needs to be tested and some upgrades done. Councilmember Chen requested staff advise if they needed council to participate in the testing. Councilmember K. Johnson said the public has requested that their faces be visible during Zoom, but the recommendation is not to do that due to the potential for Zoom bombs. She asked if technology would be available so the public could be visible during public comments. Mr. Turley said the technology is available now, but anyone could display pornography, spout racist things, etc. which cannot be prevented which is the reason staff recommends voice -only. If council wants to have the public visible on Zoom, that is up to the council. If a person wants to be visible during public comments, he recommended they speak in council chambers. Councilmember K. Johnson asked if there was a delay so that if someone displayed pornography, it could be delayed. Mr. Turley answered there was no seven second delay like on radio. Edmonds City Council Draft Minutes February 15, 2022 Page 15 Packet Pg. 103 7.3.a Councilmember K. Johnson asked if there have been Zoom bombs during council meetings in the past. Mr. Turley answered he knew of a couple that occurred during other city meetings such as interviews and board and commission meetings. Councilmember K. Johnson said it was a question of risk versus reward. She preferred to err on the side of the public and until it became a problem for the council, she was willing to take that risk. Most people who call in are respectful and just want to be seen and heard. Councilmember Paine recalled when this was discussed in late 2021, there was a need for additional technology support staff particularly on Tuesdays due to the number of moving parts and it couldn't be done by the camera operator, mayor or clerk. She asked if that issue had been resolved. Mr. Turley answered a job has been posted that includes the expectation that the person will provide IT support on Tuesday nights at council meetings. He anticipated like other jobs, it will take six months to fill that position. In the meantime, Dave Rohde has done some research and found a person able to do it on a contract basis in the interim until a permanent person is hired for a more reasonable price than what the City was quoted in December, $1000/night. Councilmember Paine said she preferred to have the camera off. Although she trusted Edmonds residents, not everyone speaking is a resident and she did not want to see body parts on camera. Council President Olson said although waiting 3 more meetings did not seem like a long time, taken in the context of it already being 1-2 years longer than people wished, she and citizens were anxious to return to council chambers. If things could be done sooner and the hardware is available sooner, she requested staff bring this back to council at the first opportunity. With regard to the decisions that need to be made, she suggested, 1) following state guidelines on mask wearing in indoor spaces unless Snohomish County guidelines were more restrictive, 2) not requiring proof of vaccination and if others felt strongly that that should be required, allowing a negative test as an option, 3) following state and county guidelines regarding room capacity, and 4) having the same security as prior to the pandemic. Councilmember Buckshnis concurred with Council President Olson. She noted the Tree Board was Zoom boomed and it was very unfortunate and the Tree Board did not know how to turn it off. Although she hated to be a pessimist, she believed people had stop calling in because they did not think they were being heard because they cannot be seen. She agreed with not having video for public comments on Zoom, noting the Zoom boom at the Tree Board was very wild and not a pretty thing. Councilmember L. Johnson concurred with Council President Olson's suggestions and keeping Zoom public comments voice only. She understood the desire of some to be seen, but the risk and damage it could do to the City and individuals' reputation was not worth it. She had been in a few meetings where that has happened, noting it was hard enough with vocal interruptions, but visual interruptions can be devastating. 6. 2022 COUNCIL CONTINGENCY REQUEST FOR $10,000 Councilmember Buckshnis read the request: "2022 Council Contingency request. The City was recognized as the State's first Creative District in 2019 and has been working toward the five year goals made as part of the application. The 4t1i Avenue Cultural Corridor has been part of the City's planning documents for more than 10 years." Councilmember Buckshnis explained the request is $10,000 of the $25,000 in Council Contingency to be used as a match for the state grant request. The Edmonds Public Facilities District (EPFD) Board approved $20,000 to assist with the match to the public/private partnership. The deadline to submit the grant is today. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO MOVE $10,000 OF THE COUNCIL CONTINGENCY TOWARD THIS GRANT REQUEST. Edmonds City Council Draft Minutes February 15, 2022 Page 16 Packet Pg. 104 7.3.a Councilmember Chen asked why use the Council Contingency Fund for the $34,000 match instead of the General Fund. Councilmember Buckshnis answered the $34,000 is part of the budget amendment process, but the council is unlikely to get to that tonight. The EPFD has provided $20,000. The council rarely uses the Council Contingency Fund; it has been used in the past for the historic calendar which is now part of the budget, and funding for Students Saving Salmon. The proposal to use the Council Contingency is for immediacy. Councilmember Chen said since the deadline is today, he proposed moving the $34,000 budget amendment up and making a decision right away. He preferred not to tap into the Council Contingency. Councilmember Paine recognized that the EPFD will contribute $20,000; she was at the meeting where they discussed and approved it. She had trouble intellectually and programmatically with how the Creative District was structured and put together. She thanked Council President Olson for sending out the document that described the parameters for the Creative District. The Creative District creates a distinct district within a city that is very inclusionary, where money is funneled into one area and the boundaries cannot be expanded. She was proud that Edmonds was the State's first Creative District, but she was troubled by the fact that it created a zone that has a concentration of funds and other resources. The cultural corridor is one way to look at it but there are cultures throughout the City. She acknowledged Edmonds did not create the format for the Creative District but found it troubling because other neighborhoods have just as many good things. She summarized the Creative District was an exclusionary zone that kept other neighborhoods from accessing those funds. Councilmember Tibbott said he was part of the panel that put the Creative District together and a much larger public engagement process that determined the borders. The intent of the Creative District was not to be exclusionary but to be a focus for grants and creative activities. It was not to minimalize the possibility of creativity in other parts of the City, but to support businesses, artists and creative people located within the borders. He thanked Councilmember Chen for setting up a meeting regarding grant funding using tax incentives. There are grants that can only be provided to the Creative District. That does not mean there will not be grants available for other parts of the City but some grants are only available to the Creative District. That was one of the reasons it was formed. It is a destination for people and he supported the use of the Council Contingency as it was a great way for the council to be involved in moving this forward. Councilmember L. Johnson referred to information regarding the Creative District that she found on the City's website, a Creative District is a designated geographical area where a community nurtures artistic, cultural, social and economic growth. The Edmonds Creative District comprises the heart of Edmonds, a traditional walkable small city downtown featuring a rich mix of arts, cultural, creative sector businesses, public gathering spaces and historic structures, all on the shores of Puget Sound with panoramic views of the Olympics. The original idea for the 4t' Avenue Cultural Corridor emerged in 2003/2004 and a key purpose of this project is to make this important pedestrian connection between downtown Edmonds premiere arts culture venue to restaurants, shops and services of Main Street and make the heart of downtown Edmonds a safer, more welcoming, more inviting and more interesting pedestrian experience. Councilmember L. Johnson d displayed a map of the Creative District, pointing out the literal red line drawn around it and the amount of green open space inside the red line. She recalled a comment during public comments tonight that there is 12 times the concentration of green space in the downtown area as there is in the SR-99 area. She suggested instead of the decades -long focus on projects that enhance all things downtown such as the waterfront connector, Civic Park, Waterfront Center, Marina Beach, the 4t' Avenue Cultural Corridor project and more, the City put equal focus into making the Highway 99, Lake Ballinger, Uptown Area into a safer, more welcoming, more inviting and more interesting pedestrian experience. She suggested imagining what could have been accomplished by now if there had been different priorities and values. Edmonds City Council Draft Minutes February 15, 2022 Page 17 Packet Pg. 105 7.3.a Councilmember L. Johnson continued, she was also complicit in this when she encouraged this project in early 2020, but she now knows better and aims to do better and councilmember should also know better. Instead of continuing to focus on the downtown area, she recommended enhancing and promoting arts and cultural in the traditionally and historically under -represented neighborhoods. The Uptown market is a good first step, but the City needs to stop using the arts and the Creative District designation as justification for upholding long term systemic inequities and start to reverse the inequitable focus and spending that has always existing in Edmonds. The council needs to put words into action. Moving forward even with $10,000 is moving forward with not doing the same thing in other areas. It is continuing to enhance the downtown area so that people like her who live nearby can walk to it and enjoy it and their property values can go up. However, that is not an equitable representation of the council's constituents and there is a great deal of data that shows there has not been an equitable distribution in the past. She understood the passion that people who have put a lot of time into this have, but that does not justify moving forward with something that is still inequitable. She implored the council to think carefully and think about what statement they were making by choosing to move forward with this. Council President Olson thanked Councilmember L. Johnson for saying a lot of the things that have been on her mind as she struggled with this issue. She shared some of things she included in an email she sent out, a synthesis of so many conversations she has had with people who were in favor of this as she was pushing back on it and ultimately where she came to on this issue. The Creative District designation was not an easy accomplishment; many things are required including a contiguous areas. Many cities could not meet that criteria and Edmonds could not at this time in any other area than the area that was designated and it would be a decades -long priority to create another district, something the council may want to discuss. An art walk in the international district, even though there should be one there and it is a passion of hers that she will not let go of until it occurs, does not count toward keeping this Creative District designation. She had asked whether Civic Park could stand in as the capital project for the Creative District as it is also rich in art and was told it could not and that keeping the designation rests on this project Council President Olson continued, things that went into qualifying for the Creative District include the performing arts center, galleries, art museums, murals, art installations, jazz and arts festivals, art classes, and art supply stores, thing that not every town has. Some of the documents she reviewed referred to the economic aspects, even bringing people off the highway. The City can get signage from the Department of Transportation to bring people to Edmonds from the highway, something she was eager to pursue, due to arts and culture in Edmonds. All of the things Councilmember L. Johnson said are things she had also thought about and struggled with, but in the end the identity and economic driver in Edmonds is arts, cultural and positive environmental initiatives such as green spaces and being on the leading edge of environmental issues. She summarized the Creative District designation is a huge crown for the entire City to wear and something that can direct people to all areas for arts reasons. Council President Olson relayed something Councilmember Tibbott said when she was talking to him about design, some of the design elements that go into the 4tn Avenue Cultural Corridor are things use that could be used in art corridors elsewhere in Edmonds. The investment in the design is not only for 4' Avenue but something that can be used in other places. She wanted to move as slowly as possible on this project but did want to move forward. A lot of the expense of the project is related to overdue infrastructure for the corridor between Main and the ECA for the many local and regional patrons who come to enjoy it. Councilmember K. Johnson said she has been involved in this project almost from its inception and it has been very slow to come to fruition. The City has been working with the community, adjacent land owners and the ECA for nearly two decades. The Creative District process came along after that process began and Edmonds was the first Creative District due to all the homework that had been done and because the cultural corridor on 4' Avenue had already been visualized. The City was able to quickly develop and present a work program and became the first Creative District in the State. The next phase of funding would be to Edmonds City Council Draft Minutes February 15, 2022 Page 18 Packet Pg. 106 7.3.a complete the design concept for the corridor. With the State grant of $34,000 and the commitment from the ECA, only $14,000 is needed. She agreed with Councilmember Chen's suggestion to move that funding up in the amendment process, but that process has been very slow and the application is due today. She supported the proposed funding and if the $34,000 amendment was approved, it could come from the General Fund and the Council contingency could be replenished. Councilmember K. Johnson continued, since time is of the essence she will support the motion and encouraged other councilmember to support it in the interest of the City. It is not a question of spending the money elsewhere but completing a project that is adopted in the Comprehensive Plan and was supported by the community and adjacent property owners. When/if other Creative Districts can be created in other parts of town, applications can be submitted, but she anticipated that would be a difficult process due to the number of required elements. The existing Creative District includes the ECA, creative businesses, bars, restaurants, art galleries, art studios, and art supplies. Edmonds has a wonderful history of being an arts community and these resources are centered in downtown Edmonds. She requested the council's support of the motion. Councilmember Chen said he lives along Highway 99 and his business is located on Highway 99 and he is very interested in equity in investments on Highway 99. With that said, he did not want to throw away something that was good for the City. The City is making more investments along Highway 99. Tonight there are two amendments for consideration, $60,000 to study the relocation of the Public Safety Building and $150,0000 for lighting in the Lake Ballinger area and he urged the Council to support those items. The council can focus on Highway 99 but should not throw away something that is good for the City, the first Creative District designated by the State, and all that is needed is $34,000 for the grant match. He made the following substitute motion: COUNCILMEMBER CHEN MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO MOVE THAT ITEM UP SO WE DON'T HAVE TO TAP INTO THE COUNCIL CONTINGENCY FUND AND NOT USE ECA'S FUNDING BECAUSE THEY ARE SHORT ON FUNDING AS WELL. Councilmember Chen was grateful the EPFD/ECA provided funds for the match, but the City is in a strong financial position and can fund the $34,000. Council President Olson referred to the comment about grants that are only available to the Creative District, commenting it was a big deal; the State is funding affordable housing for creatives. Most artists are probably not able to afford to live in the Creative District, another reason she was unwilling to give up the grant. She expressed support for the substitute motion to move up the budget amendment and was hopeful the council would support it. Administrative Services Director Dave Turley wanted to ensure this was being done correctly. He explained the amount in the Council Contingency Fund is already appropriated which means the funds are available tonight. All the other budget amendments will not take effect until the council passes a future ordinance. Until the council passes the ordinance, there is a risk that the individual amendments may not make it into the final ordinance. City Attorney Jeff Taraday agreed. Council President Olson asked if the substitute motion were withdrawn and the original motion passed, and the $34,000 budget amendment was later approved, could the Council Contingency Fund and the ECA be reimbursed. Mr. Turley answered yes. Council President Olson suggested Councilmember Chen withdraw the substitute motion. COUNCILMEMBER CHEN WITHDREW THE MOTION WITH THE AGREEMENT OF THE SECOND. Edmonds City Council Draft Minutes February 15, 2022 Page 19 Packet Pg. 107 7.3.a Council President Olson asked for clarification regarding the amount that would be provided by the Council Contingency Fund. Councilmember Buckshnis answered $10,000. UPON ROLL CALL, MOTION CARRIED (5-2), COUNCILMEMBERS K. JOHNSON, CHEN, TIBBOTT, AND BUCKSHNIS AND COUNCIL PRESIDENT OLSON VOTING YES; COUNCILMEMBERS PAINE AND L. JOHNSON VOTING NO. 7. PROPOSED AMENDMENTS TO THE 2022 ADOPTED CITY BUDGET For the audience, Council President Olson explained the council reviewed proposed amendments at a special session earlier today; the next item for consideration is DP #35. Councilmember Buckshnis introduced the proposed 2022 budget amendments: #35 — $145K - Vehicle purchase for Maintenance and Custodial. • Unclear as to how many vehicles (DP 70 has average cost of $60,625 per vehicle using July budget data and may be outdated). Council should review all vehicles and determine needs over wants as costs of vehicles are an economic indicator showing huge price increases. • Motion: Delete the decision packet. Bring to Council Committee and handle through quarterly amendment process (historical examples). Councilmember Buckshnis said information was received today from Acting Public Works Director Rob English that there were two vehicles for custodial staff and an electric transit van for the new facilities maintenance position, a total of three vehicles. Council President Olson advised one vehicle is electric and two are hybrid. Councilmember Buckshnis said she was not the councilmember who submitted this amendment, but she received plenty of information today to support the $145,000. The Escape hybrid is $33,800 and the police hybrid is $50,424. She was concerned about the record prices in Seattle, but Mr. English indicated these vehicles are purchased through a State pool. Mr. English clarified there are three vehicles, a hybrid Ford Escape and a Ford Maverick truck for custodial staff and an electric transit van. The pricing examples he provided with the same specifications as 2021 were a Ford Escape and a police Ford Explorer. One had a 2% increase in cost between 2021 and 2022 and the Escape had a 12% increase. He noted the auction values for cars were also higher because the used vehicle market was also higher. No motion was made on this proposed amendment. #37 - $100k - Fundingfor aging infrastructure • 2021 bonds were to address backlog of infrastructure capital maintenance projects and this request should be brought to council committee as bond funds were not completely utilized. • Motion: Delete decision packet. Bring forth to council committee to determine need. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO DELETE THE DECISION PACKAGE OF $100,000. Council President Olson explained council was told the amount of bond proceeds for this purpose was more than staff has the management bandwidth to spend in the current year. While she was fully onboard for this ongoing commitment to address aging infrastructure, it was not needed this year and in fact there was no reason to appropriate it when the bond funds could not be spent in the current year. She urged councilmembers to support removing the appropriation and deleting the decision package. Edmonds City Council Draft Minutes February 15, 2022 Page 20 Packet Pg. 108 Councilmember Paine asked councilmembers not to support this. It appears this also includes a lot of park facilities which were not included in the bond ask for facilities maintenance, it was only public works facilities and there were park restrooms that needed to be maintained. She asked if that was a correct assessment. Mr. English commented this is a fund that facilities uses for repairs that arise throughout the year. Facilities Manager Thom Sullivan explained this money is typically used for reactionary repairs and maintenance, examples include broken lighting fixtures in a restroom, a pump housing that failed and needed to be replaced. These items are not necessarily on the deferred list, but just things that happen as part of operating aging facilities. He was uncertain that fairly insignificant items, from a few hundred to a couple thousand dollars, met the intent of deferred maintenance use of bond money. According to the McKinstry report, the City should have $800,000/year in available funds for operational maintenance, unforeseen damages or repair, reactionary items that are necessary to stay operational. Councilmember Paine asked if this would include the restroom at the underwater park. Mr. Sullivan said that is a little bit different situation. Facilities will support restoration of that as best they can, but it is not as reactionary as these other items. Parks, Recreation, Cultural Arts & Human Services Director Feser said most restrooms in parks are maintained by the parks department. The current Brackett Landing North restroom repair project is funded from the parks budget and parks is managing that project. The restrooms in the City's parks are managed by the parks department. Other facilities like the Frances Anderson Center are managed by facilities. Most City building are managed by facilities but the restrooms in parks are managed by the parks maintenance division. Councilmember K. Johnson said it was her understanding that $800,000 was authorized last year for maintenance and the same was authorized this year for ongoing maintenance. Mr. Sullivan said he would defer to Mr. Turley. Councilmember K. Johnson asked the amount allocated for maintenance last year and this year. Mr. Turley said it gets spread into different accounts. He clarified the money under discussion is not bond money; this is regular maintenance such as a broken water pipe. Last year there was $750,000 allocated to repairs and maintenance, this year there is $150,000, $270,000 in construction projects, $100,000 in professional services; building maintenance dollars are down this year compared to last year. Councilmember K. Johnson said it was her understanding that a minimal amount needed to be budged every year, but apparently that was only done last year. Mr. Turley said there was about $700,000 budgeted this year. One of the problems is staff has to ask for that every year so the amount changes from year to year. Councilmember K. Johnson asked if the council approves this $100,000, does that bring the funding to $800,000. Mr. Turley said this money is already approved; the proposed amendment is to reduce it by $100,000. Councilmember K. Johnson said she was trying to understand what the total amount is and asked if the total amount including this $100,000 was $700,000. Mr. Turley answered it was about $750,000. Councilmember K. Johnson observed that was the same amount as last year. Council President Olson asked if staff was saying the deferred maintenance money could not be used for this purpose. Was there anything that made it hard to get to or not appropriate. It sounds like this is more than the City would use in a year and there is money sitting there. Mr. Turley said the idea of having two different funds is, 1) General Fund money, which is being discussed now, is used to fund ongoing maintenance to keep up with things that break, adding a door to and office, etc., and 2) Fund 016 is for bigger, longer term projects, not small things like repair and maintenance. He acknowledged it was confusing because Fund 016 was brought back and there were bond proceeds at the same time. Bond funds are technically supposed to be used for things on the McKinstry report or bigger new projects, not ongoing maintenance. Council President Olson recalled an assertion made earlier that parks were not on the list for capital maintenance backlog. After talking with different staff members on that topic, it was her understanding that Edmonds City Council Draft Minutes February 15, 2022 Page 21 Packet Pg. 109 7.3.a parks would not necessarily be excluded. She asked if that was correct, that some of the parks capital maintenance project would show up on the ultimate prioritized list of capital improvements. Mr. Turley said he was not aware of the conversations Council President Olson was referring to. Council President Olson said she spoke with Mr. Williams and Ms. Feser; it was her understanding that the maintenance bonding included some money for parks backlog. Mr. Sullivan said that was also his assumption. With the Brackett's Landing North restroom, facilities will assume the envelope responsibilities such as the roof. The fuzzy area that Ms. Feser mentioned is real and something that public works and parks struggle with in regard to whose responsibility is whose. It mostly falls into a job description differentiation of who is responsible for what work. Facilities will support larger projects that need deferred maintenance whether it is parks or facilities, parks are still facilities. Ms. Feser said there has not been an opportunity to discuss the project list with public works to say for example the Brackett North restroom will cost more than $50,000 so can parks use some of the money for that work. If public works was willing to share, she was willing to have that conversation, otherwise the funds come from the parks maintenance budget. Councilmember Tibbott said he was confused why the $100,000 was not part of parks budget already. It seems like an ad hoc request and should either be in the parks budget or the public works budget. He understood the need to have operational monies for small things that break, but he did not understand why it was a separate line item. He also completely understood why it was not part of the amount that was bonded. He asked why it was so ad hoc. Mr. Sullivan responded there was no ending fund balance in the General Fund for facilities maintenance. Without a dedicated project for a decision package to allocate money out of the General Fund into facilities, there was no ability to do any reactionary maintenance without doing a budget amendment every time. At Mr. Williams' request, staff began requesting $100,000/year for unanticipated repair/maintenance; approximately 15-16 small projects were done last year using this $100,000 that would have required a budget amendment for each one rather than budgeting $100,000 for unanticipated repairs/maintenance. Councilmember Tibbott said in other words, it was not ad hoc, it was something that is typically budgeted every year to cover those items. Mr. Sullivan advised it has been budgeted for the past three years. In response to Councilmember Tibbott's comment that it seemed ad hoc and where does the money come from, Mr. Turley said he heard from Mr. Williams that the City had budgeted $56,000/year for these types of repairs and in the past 3-5 years staff began asking for more money each year. Instead of asking for $400,000/year for ongoing maintenance, council wanted staff to justify why the money was needed. He said it did not need to be budgeted that way; it could be called an ongoing expense, but that may be why it seemed ad hoc and why it was not tied to something specific. Councilmember Tibbott said he understood why it would not be tied to something specific in order to cover maintenance items that arise throughout the year. However, he did not understand why this was a tagalong when it could be included in the parks or public works budget. There is a massive amount of bond funding that will be used for building improvements, yet the council is looking at $100,000. Mr. Turley pointed out when these decision packages were prepared, selling bonds to fund large building repair or construction projects had not been discussed yet. Council President Olson said that was exactly the point of bringing this up now, now that that money is there, it seems like in this particular year, the bond proceeds should be used. She suggested there probably wasn't any more discussion and the council just needed to vote on whether to use the bond proceeds or to have a separate appropriation. Councilmember Buckshnis said the motion did include using bond funds, the motion was to bring it to a council committee to determine exactly how much is needed. In 2020 there was $671,000 for repairs and Edmonds City Council Draft Minutes February 15, 2022 Page 22 Packet Pg. 110 7.3.a maintenance, $748,000 in 2021 and then it dropped to $148,000. She noted it is scattered throughout the entire cost center 518.30. She said there needs to be a policy so the council understands what is needed. She agreed with Mr. Sullivan that staff shouldn't come to council for a budget amendment for something like replacing a broken door. She agreed it appeared ad hoc and recalled including $800,000 in the budget. The motion is to delete the decision package and bring it to committee for review; there is nothing about using bond proceeds. Council President Olson suggested extending the meeting to finish this budget amendment and then a motion to adjourn to Thursday night. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER CHEN, TO EXTEND TO 10:10. Councilmember Paine pointed out the council has been at this since 4 p.m. UPON ROLL CALL, MOTION CARRIED (5-1-1), COUNCILMEMBERS CHEN, TIBBOTT, BUCKSHNIS AND L. JOHNSON AND COUNCIL PRESIDENT OLSON VOTING YES; COUNCILMEMBER PAINE VOTING NO, AND COUNCILMEMBER K. JOHNSON ABSTAINING. Councilmember Tibbott did not support the motion to remove this decision package. However, in the future he would like maintenance funded in a more holistic way in parks and public works. When he read the original decision package, it sound like more than ad hoc maintenance, and more like a full -on maintenance project so he originally favored removing it. However, in light of tonight's discussion, he did not support the motion to remove it. UPON ROLL CALL, MOTION FAILED (2-5), COUNCILMEMBERS K. JOHNSON AND COUNCIL PRESIDENT OLSON VOTING YES; COUNCILMEMBERS CHEN, TIBBOTT, BUCKSHNIS, PAINE AND L. JOHNSON VOTING NO. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ADJOURN THE MEETING TO 7 P.M. ON THURSDAY TO CONTINUE BUDGET AMENDMENTS. Since this was an adjournment which she still thought was special meeting because she did not understand the adjournment aspect, Councilmember Buckshnis suggested starting the meeting at 6 p.m. in hopes of getting done sooner. Council President Olson said she would normally be in favor of that, but she has another commitment and can be at the meeting at 7 p.m. UPON ROLL CALL, MOTION CARRIED (4-2-1), COUNCILMEMBERS CHEN, TIBBOTT, AND BUCKSHNIS AND COUNCIL PRESIDENT OLSON VOTING YES; COUNCILMEMBERS PAINE AND L. JOHNSON VOTING NO; COUNCILMEMBER K. JOHNSON ABSTAINING. 8. MAYOR'S COMMENTS 9. COUNCIL COMMENTS 10. ADJOURN In accordance with ECC 1.04.020 and RCW 42.30.90, as the Council had not completed its business by 10 p.m. (extended to 10: 10 p.m.) by Order of Adjournment, the Council meeting was recessed and adjourned until 7 p.m. on Thursday, February 17, 2022. The meeting will resume at the point in which the February 15' meeting was adjourned. The meeting was recessed and adjourned at 10:03 p.m. Edmonds City Council Draft Minutes February 15, 2022 Page 23 Packet Pg. 111 7.3.a a+ a Edmonds City Council Draft Minutes February 15, 2022 Page 24 Packet Pg. 112 7.4 City Council Agenda Item Meeting Date: 02/22/2022 Approval of claim checks. Staff Lead: Dave Turley Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #251178 through #251388 dated February 17, 2022 for $1,640,970.48. Staff Recommendation Approval of claim checks. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 02-17-22 FrequentlyUsedProjNumbers 2-17-22 Packet Pg. 113 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 251178 2/17/2022 075085 1 LINGUA LLC 383 1 LINGUA ANNUAL SUBSCRIPTION 1 LINGUA ANNUAL SUBSCRIPTION 001.000.23.512.51.41.01 Sales Tax 001.000.23.512.51.41.01 Tota I : 251179 2/17/2022 076040 911 SUPPLY INC INV-2-15885 INV-2-15885 - EDMONDS PD - GAGI NAME TAPE 001.000.41.521.22.24.00 10.1 % Sales Tax 001.000.41.521.22.24.00 Tota I : 251180 2/17/2022 073947 A WORKSAFE SERVICE INC 315885 DOT TESTING WATER - GEHRKE 421.000.74.534.80.41.00 Total 251181 2/17/2022 070322 A&A LANGUAGE SERVICES INC 15-93063 PUNJABI INTERPRETER 1A069412E PUNJABI INTERPRETER 1A069412i 001.000.23.512.51.41.01 Tota I : 251182 2/17/2022 065052 AARD PEST CONTROL 52531 PARK MAINT PEST CONTROL CUSS PARK MAINT PEST CONTROL CUS 001.000.64.576.80.41.00 10.4% Sales Tax 001.000.64.576.80.41.00 54224 WWTP: 2/11/22 PEST CONTROL SE 2/11/22 Pest Control Service 423.000.76.535.80.41.00 10.4% Sales Tax 423.000.76.535.80.41.00 7.4.a Page: 1 Page: 1 Packet Pg. 114 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 2 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 251182 2/17/2022 065052 065052 AARD PEST CONTROL (Continued) Total : 223.0' 251183 2/17/2022 000135 ABSCO ALARMS INC 81336 YOST POOL - REPLACE FIRE ALAR YOST POOL - REPLACE FIRE ALAR 001.000.66.518.30.48.00 15, 284.6 10.4% Sales Tax 001.000.66.518.30.48.00 1,589.6' 81411 MEADOWDALE CLUB HOUSE - TRC MEADOWDALE CLUB HOUSE - TRC 001.000.66.518.30.48.00 395.0( 10.4% Sales Tax 001.000.66.518.30.48.00 41.0E Total: 17,310.3E 251184 2/17/2022 078347 ACTIVE INTEREST MEDIA HOLDCO 455825 WOTS: ADVERTISING WOTS: ADVERTISING 117.100.64.573.20.41.40 500.0( Total : 500.0( 251185 2/17/2022 064088 ADT COMMERCIAL 143885957 ALARM MONITORING CITY HALL ALARM MONITORING CITY HALL 12 001.000.66.518.30.42.00 129.0( 143885958 FIRE INSPECTION - CITY HALL FIRE INSPECTION CITY HALL 121 5 001.000.66.518.30.41.00 84.8E Total: 213.91 251186 2/17/2022 063863 ADVANCED TRAFFIC PRODUCTS 0000031723 TRAFFIC - PED BUTTONS FOR STC TRAFFIC - PED BUTTONS FOR STC 111.000.68.542.64.31.00 824.5( 10.4% Sales Tax 111.000.68.542.64.31.00 85.7E Total : 910.2; 251187 2/17/2022 078776 AKRAMOFF LLC 20003 PARKS MAINTENANCE OPERATIOI` PARKS MAINTENANCE OPERATIOI` 001.000.64.571.21.41.00 3,038.0E Page: 2 Packet Pg. 115 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 3 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 251187 2/17/2022 078776 078776 AKRAMOFF LLC (Continued) Total : 3,038.01 251188 2/17/2022 000850 ALDERWOOD WATER DISTRICT 10913 MONTHLY WHOLESALE WATER Cl- MONTHLY WHOLESALE WATER CF 421.000.74.534.80.33.00 149,683.5( ui Total: 149,683.5( m 251189 2/17/2022 065568 ALLWATER INC 020422009 FINANCE DEPT WATER t U Finance dept water E 001.000.31.514.23.31.00 42.0( 10.4% Sales Tax o 001.000.31.514.23.31.00 4.3; R 020422010 PARKS & RECREATION DEPT WATE o PARKS & RECREATION DEPT WATE Q. 001.000.64.571.21.31.00 22.5( Q 10.4% Sales Tax �- 001.000.64.571.21.31.00 2.3, N 020422012 PARKS & RECREATION DEPT WATE r- PARKS & RECREATION DEPT WATE N 001.000.64.571.21.31.00 29.7E 10.4% Sales Tax E E 001.000.64.571.21.31.00 3.0E .� Total: 104.0E 251190 2/17/2022 001528 AM TEST INC 125665 WWTP: SAMPLE #21-A0018437 c SAMPLE #21-A0018437 t 423.000.76.535.80.41.00 125.0( M Total: 125.0( Q 251191 2/17/2022 001429 AMERICAN PUBLIC WORKS ASSOC APWA DeLilla APWA.2022 RENEWAL DELILLA APWA.2022 RENEWAL DELILLA 001.000.67.518.21.49.00 247.0( APWA English APWA.2022 RENEWAL ENGLISH APWA.2022 RENEWAL ENGLISH 001.000.67.518.21.49.00 247.0( APWA.Hauss APWA.2022 RENEWAL HAUSS Page: 3 Packet Pg. 116 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 251191 2/17/2022 001429 AMERICAN PUBLIC WORKS ASSOC (Continued) 251192 2/17/2022 072533 ANDERSON ROOFING 251193 2/17/2022 073573 ANIXTER BLD2022-0058 23K292943 23K293818 251194 2/17/2022 074718 AQUATIC SPECIALTY SERVICES INC 21805 251195 2/17/2022 069751 ARAMARK UNIFORM SERVICES 24218848 PO # Description/Account APWA.2022 RENEWAL HAUSS 001.000.67.518.21.49.00 Total PERMIT FEE REFUND Permit Fee Refund @ 80% of original 001.000.257.620 Total NEIGHBORHOOD CITY OFFICE - St NEIGHBORHOOD CITY OFFICE - Sl 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 NEIGHBORHOOD CITY OFFICE - D( NEIGHBORHOOD CITY OFFICE - D( 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 Total YOST POOL CHLORINE FEEDER IN YOST POOL CHLORINE FEEDER IN 125.000.64.576.80.48.00 10.4% Sales Tax 125.000.64.576.80.48.00 Total WWTP: MICHAEL VP JACKET MICHAEL VP JACKET 423.000.76.535.80.24.00 Freight 423.000.76.535.80.24.00 10.4% Sales Tax 423.000.76.535.80.24.00 7.4.a Page: 4 Page: 4 Packet Pg. 117 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 251195 2/17/2022 069751 069751 ARAMARK UNIFORM SERVICES (Continued) 251196 2/17/2022 069751 ARAMARK UNIFORM SERVICES 656000181479 �7YiPPiEZ��? 1+7YiPPiEZclic�! 7.4.a Page: 5 PO # Description/Account Amoun Total : 78.3' WWTP: 1/26/22 UNIFORMSJOWEL Mats/Towels $47.88 + $4.98 tax = $5 423.000.76.535.80.41.00 52.8E ui Shirt & Cargo Samples + Coat Lab=$ 423.000.76.535.80.24.00 2.7( PUBLIC WORKS CIVIC LOBBY MATE U PUBLIC WORKS CIVIC LOBBY MATE E 001.000.65.518.20.41.00 1.6' PUBLIC WORKS CIVIC LOBBY MATE o 111.000.68.542.90.41.00 6.1' R PUBLIC WORKS CIVIC LOBBY MATE p 421.000.74.534.80.41.00 6.1 - Q. PUBLIC WORKS CIVIC LOBBY MATE o' a 422.000.72.531.90.41.00 6.1' .. PUBLIC WORKS CIVIC LOBBY MATE N 423.000.75.535.80.41.00 6.1' r PUBLIC WORKS CIVIC LOBBY MATE C� 511.000.77.548.68.41.00 0 6.Of N 10.4% Sales Tax E 001.000.65.518.20.41.00 0.3 T 10.4% Sales Tax 111.000.68.542.90.41.00 0.6, y 10.4% Sales Tax E 421.000.74.534.80.41.00 0.6, U 10.4% Sales Tax r 422.000.72.531.90.41.00 0.6, a 10.4% Sales Tax 423.000.75.535.80.41.00 0.6 , 10.4% Sales Tax 511.000.77.548.68.41.00 0.3' FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 9.2� Page: 5 Packet Pg. 118 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251196 2/17/2022 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds 7.4.a Page: 6 Invoice PO # Description/Account Amoun (Continued) FLEET DIVISION MATS 511.000.77.548.68.41.00 19.1( 10.4% Sales Tax -71 511.000.77.548.68.24.00 1.5E 10.4% Sales Tax U 511.000.77.548.68.41.00 1.4' u 656000185018 WWTP: 2/2/22 UNIFORMSJOWELS E Mats/Towels $47.88 + $4.98 tax = $5 423.000.76.535.80.41.00 52.8E Shirt & Cargo Samples + Coat Lab=$ o 423.000.76.535.80.24.00 2.7( 656000185036 FACILITIES DIVISION UNIFORMS o FACILITIES DIVISION UNIFORMS Q- a 001.000.66.518.30.24.00 27.9' Q 10.4% Sales Tax N 001.000.66.518.30.24.00 2.9( N 656000186947 PUBLIC WORKS OMC LOBBY MATE T PUBLIC WORKS OMC LOBBY MATE: c 001.000.65.518.20.41.00 1.6' N PUBLIC WORKS OMC LOBBY MATE: E 111.000.68.542.90.41.00 6.1' T PUBLIC WORKS OMC LOBBY MATE: 421.000.74.534.80.41.00 6.1' PUBLIC WORKS OMC LOBBY MATE E 422.000.72.531.90.41.00 6.1' @ PUBLIC WORKS OMC LOBBY MATE Q 423.000.75.535.80.41.00 6.1 PUBLIC WORKS OMC LOBBY MATE 511.000.77.548.68.41.00 6.0E 10.4% Sales Tax 001.000.65.518.20.41.00 0.3, 10.4% Sales Tax 111.000.68.542.90.41.00 0.6 , 10.4% Sales Tax Page: 6 Packet Pg. 119 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251196 2/17/2022 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds 7.4.a Page: 7 Invoice PO # Description/Account Amoun (Continued) 421.000.74.534.80.41.00 0.6, 10.4% Sales Tax 422.000.72.531.90.41.00 0.6 � . . 10.4% Sales Tax 423.000.75.535.80.41.00 0.6 � 0 10.4% Sales Tax U 511.000.77.548.68.41.00 0.3: E 656000186954 FLEET DIVISION UNIFORMS & MAT R 10.4% Sales Tax 511.000.77.548.68.24.00 1.5E O FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 9.2� 0- FLEET DIVISION MATS Q- a 511.000.77.548.68.41.00 19.1( Q 10.4% Sales Tax N 511.000.77.548.68.41.00 1.4' N 656000188423 WWTP: 2/9/22 UNIFORMSJOWELS T Mats/Towels $47.88 + $4.98 tax = $5 N 0 423.000.76.535.80.41.00 52.8E Shirt & Cargo Samples + Coat Lab=$ E E 423.000.76.535.80.24.00 2.7( 656000188432 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE y 001.000.64.576.80.24.00 63.4, E 10.4% Sales Tax @ 001.000.64.576.80.24.00 6.5� Q 656000188437 PUBLIC WORKS OMC LOBBY MATE PUBLIC WORKS OMC LOBBY MATE 001.000.65.518.20.41.00 1.4( PUBLIC WORKS OMC LOBBY MATE 111.000.68.542.90.41.00 5.3( PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 5.3( PUBLIC WORKS OMC LOBBY MATE Page: 7 Packet Pg. 120 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251196 2/17/2022 069751 ARAMARK UNIFORM SERVICES 251197 2/17/2022 078856 ARRAY RELEASING 251198 2/17/2022 064807 ATS AUTOMATION INC 251199 2/17/2022 064541 AURORA RENTS INC Voucher List City of Edmonds 7.4.a Page: 8 Invoice PO # Description/Account Amoun (Continued) 422.000.72.531.90.41.00 5.3( PUBLIC WORKS OMC LOBBY MATS 423.000.75.535.80.41.00 5.3( PUBLIC WORKS OMC LOBBY MATS 511.000.77.548.68.41.00 5.3" 10.4% Sales Tax U 001.000.65.518.20.41.00 0.2£ E 10.4% Sales Tax 111.000.68.542.90.41.00 _M 0.5£ 10.4% Sales Tax o 421.000.74.534.80.41.00 0.5£ > 10.4% Sales Tax o 422.000.72.531.90.41.00 0.5£ a 10.4% Sales Tax Q 423.000.75.535.80.41.00 0.5£ N 10.4% Sales Tax N 511.000.77.548.68.41.00 0.2� r Total : 431.9° c N 206 DIVERSITY FILM -SCREENING RIGI- E DIVERSITY FILM -SCREENING RIGI- 001.000.61.557.20.49.00 350.0( Total: 350.0( cc E S127634 alerton system-PW alerton system-PW f° r 001.000.66.518.30.48.00 3,555.0( Q 10.4% Sales Tax 001.000.66.518.30.48.00 369.7, Total : 3,924.7: 714055-1 STORM - SUPPLIES/ CHIPPING HAI STORM - SUPPLIES/ CHIPPING HAI 422.000.72.531.40.49.00 50.8( 10.3% Sales Tax Page: 8 Packet Pg. 121 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251199 2/17/2022 064541 AURORA RENTS INC 251200 2/17/2022 070305 AUTOMATIC FUNDS TRANSFER Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 422.000.72.531.40.49.00 Tota I : 122889 OUT SOURCING OF UTILITY BILLS UB Outsourcing area Printing 669 422.000.72.531.90.49.00 UB Outsourcing area Printing 669 421.000.74.534.80.49.00 UB Outsourcing area Printing 669 423.000.75.535.80.49.00 UB Outsourcing area Postage 669 421.000.74.534.80.42.00 UB Outsourcing area Postage 669 423.000.75.535.80.42.00 10.25% Sales Tax 422.000.72.531.90.49.00 10.25% Sales Tax 421.000.74.534.80.49.00 10.25% Sales Tax 423.000.75.535.80.49.00 122958 OUT SOURCING OF UTILITY BILLS UB Outsourcing area Printing 2918 422.000.72.531.90.49.00 UB Outsourcing area Printing 2918 421.000.74.534.80.49.00 UB Outsourcing area Printing 2918 423.000.75.535.80.49.00 UB Outsourcing area Postage 2918 421.000.74.534.80.42.00 UB Outsourcing area Postage 2918 423.000.75.535.80.42.00 10.25% Sales Tax 422.000.72.531.90.49.00 10.25% Sales Tax 7.4.a Page: 9 Page: 9 Packet Pg. 122 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251200 2/17/2022 070305 AUTOMATIC FUNDS TRANSFER 251201 2/17/2022 002100 BARNARD, EARL 251202 2/17/2022 002170 BARTON, RONALD 251203 2/17/2022 075217 BASLER, ANTHONY Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 421.000.74.534.80.49.00 10.25% Sales Tax 423.000.75.535.80.49.00 123086 OUT SOURCING OF UTILITY BILLS UB Outsourcing area Printing 2295 422.000.72.531.90.49.00 UB Outsourcing area Printing 2295 421.000.74.534.80.49.00 UB Outsourcing area Printing 2295 423.000.75.535.80.49.00 UB Outsourcing area Postage 2295 421.000.74.534.80.42.00 UB Outsourcing area Postage 2295 423.000.75.535.80.42.00 10.25% Sales Tax 422.000.72.531.90.49.00 10.25% Sales Tax 421.000.74.534.80.49.00 10.25% Sales Tax 423.000.75.535.80.49.00 Total 14 REIMBURSEMENT REIMBURSEMENT 001.000.39.517.20.23.20 Tota I : 15 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 Tota I : 68476 INTERPRETER SPANISH 1A021326 INTERPRETER SPANISH lA021326 001.000.23.512.51.41.01 7.4.a Page: 10 Page: 10 Packet Pg. 123 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 251203 2/17/2022 075217 075217 BASLER, ANTHONY (Continued) Total 251204 2/17/2022 073834 BATTERIES PLUS P48825940 TRAFFIC - BATTERY FOR RADAR F TRAFFIC - BATTERY FOR RADAR F 111.000.68.542.64.31.00 10.5% Sales Tax 111.000.68.542.64.31.00 Total 251205 2/17/2022 073041 BECK & ASSOCIATES PLLC 2021-EDM-11 BUILDING - PROF SVCS Structural Engr & Code Consulting- 001.000.62.524.20.41.00 Total 251206 2/17/2022 069226 BHC CONSULTANTS LLC 0015298 WWTP: 1/1-1/21/22 PROF SERVICE 1/1-1/21/22 PROF SERVICES 423.000.76.535.80.41.00 Total 251207 2/17/2022 028050 BILL PIERRE FORD INC 810844 UNIT 818 - PARTS/ SWITCH UNIT 818 - PARTS/ SWITCH 511.000.77.548.68.31.10 10.25% Sales Tax 511.000.77.548.68.31.10 Total 251208 2/17/2022 076930 BLACKFIN TECHNOLOGIES NW INC 220201 WATER/ SEWER - TOP VIEW ANNU WATER/ SEWER - TOP VIEW ANNU 423.000.75.535.80.48.00 WATER/ SEWER - TOP VIEW ANNU 421.000.74.534.80.48.00 10.4% Sales Tax 423.000.75.535.80.48.00 10.4% Sales Tax 421.000.74.534.80.48.00 Total 7.4.a Page: 11 Page: 11 Packet Pg. 124 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 251209 2/17/2022 074307 BLUE STAR GAS 1308999 FLEET - AUTO PROPANE 513.00 GF FLEET - AUTO PROPANE 513.00 GF 511.000.77.548.68.34.12 Tota I : 251210 2/17/2022 073760 BLUELINE GROUP LLC 22596 EOFB.SERVICES THRU 12/31/21 EOFB.SERVICES THRU 12/31/21 422.000.72.594.31.41.00 22597 EOJA.SERVICES THRU 12/31/21 EOJA.SERVICES THRU 12/31/21 421.000.74.594.34.41.00 22779 EOFB.SERVICES THRU 01/29/22 EOFB.SERVICES THRU 01/29/22 422.000.72.594.31.41.00 22795 EODC.SERIVCES THRU 1/29/22 EODC.SERIVCES THRU 1/29/22 112.000.68.595.33.41.00 Total 251211 2/17/2022 075342 BORUCHOW ITZ, ROBERT 012022 PUBLIC DEFENSE SERVICES - JAN JAN FEES 001.000.22.518.10.41.00 Tota I : 251212 2/17/2022 075025 BRANDING IRON LLC 14393 CEMETERY BOOKLET PRINTING CEMETERY BOOKLET PRINTING 130.000.64.536.20.49.00 10.4% Sales Tax 130.000.64.536.20.49.00 Tota I : 251213 2/17/2022 078841 BRAUN CONSULTING GROUP 2265 LABOR RELATIONS SERVICES JANUARY RETAINER FEE 001.000.22.518.10.41.00 Tota I : 251214 2/17/2022 069295 BROWN, CANDY 10210 BIRDS 10210 BIRD CLASS INSTRUCTION 7.4.a Page: 12 Page: 12 Packet Pg. 125 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 13 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 251214 2/17/2022 069295 BROWN, CANDY (Continued) 10210 BIRD CLASS INSTRUCTION 001.000.64.571.22.41.00 31.3E Total: 31.3E 251215 2/17/2022 003001 BUILDERS SAND & GRAVEL 345365 WATER/SEWER/STREET/STORM - ; N WATER/SEWER/STREET/STORM - ; 111.000.68.542.31.31.00 1,911.4E U E WATER/SEW ER/STREET/STORM 422.000.72.531.40.31.00 1,911.4E Z WATER/SEWER/STREET/STORM o 421.000.74.534.80.31.00 1,911.4E 'R WATER/SEWER/STREET/STORM - ; p 423.000.75.535.80.31.00 L 1,911.4z a 10.4% Sales Tax Q 111.000.68.542.31.31.00 198.7� N 10.4% Sales Tax N 422.000.72.531.40.31.00 198.7� r 10.4% Sales Tax c 421.000.74.534.80.31.00 198.7� N 10.4% Sales Tax E 423.000.75.535.80.31.00 198.8( TU Total : 8,440.95 a ; c 251216 2/17/2022 077166 CADENA, MICHAEL 2/2/22 INTERPRETER SPANISH 2A014654; E E INTERPRETER SPANISH 2A014654; U 001.000.23.512.51.41.01 100.0( r Total : 100.0( Q 251217 2/17/2022 076240 CADMAN MATERIALS INC 1790315 STREET - MASTERSET & 3500PSI STREET - MASTERSET & 3500PSI 111.000.68.542.61.31.00 527.6E 5811588 ROADWAY - ASPHALT, ASPHALT BI ROADWAY - ASPHALT, ASPHALT BI 111.000.68.542.31.31.00 298.4� 9.8% Sales Tax Page: 13 Packet Pg. 126 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 14 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 251217 2/17/2022 076240 CADMAN MATERIALS INC (Continued) 111.000.68.542.31.31.00 29.2,1 5811837 ROADWAY -ASPHALT, LIQUID ASP ROADWAY -ASPHALT, LIQUID ASP 111.000.68.542.31.31.00 469.1 < 9.8% Sales Tax 111.000.68.542.31.31.00 45.9, 5812593 ROADWAY -ASPHALT, LIQUID ASP E ROADWAY -ASPHALT, LIQUID ASP 111.000.68.542.31.31.00 298.2, 9.8% Sales Tax o 111.000.68.542.31.31.00 29.2 'R 5812904 ROADWAY -ASPHALT, LIQUID ASP 0- ROADWAY -ASPHALT, LIQUID ASP a 111.000.68.542.31.31.00 397.2( Q 8.7% Sales Tax 111.000.68.542.31.31.00 N 34.5E N 5813170 ROADWAY - LIQUID ASPHALT r ROADWAY - LIQUID ASPHALT c 111.000.68.542.31.31.00 280.0( 9.8% Sales Tax 111.000.68.542.31.31.00 27.4z �a 5813171 ROADWAY - ASPHALT, ASPHALT BI a ; ROADWAY - ASPHALT, ASPHALT BI m 111.000.68.542.31.31.00 170.7E E 9.8% Sales Tax U 111.000.68.542.31.31.00 M 16.7z r 5813449 ROADWAY -ASPHALT, LIQUID ASP Q ROADWAY -ASPHALT, LIQUID ASP 111.000.68.542.31.31.00 352.1 E 5814205 ROADWAY - ASPHALT, ASPHALT BI ROADWAY - ASPHALT, ASPHALT BI 111.000.68.542.31.31.00 163.0E 5814500 ROADWAY - ASPHALT, ASPHALT BI ROADWAY - ASPHALT, ASPHALT BI 111.000.68.542.31.31.00 181.8 Page: 14 Packet Pg. 127 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251217 2/17/2022 076240 076240 CADMAN MATERIALS INC 251218 2/17/2022 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds 7.4.a Page: 15 Invoice PO # Description/Account Amoun (Continued) Total : 3,321.7E 27995951 PM C2571F COPIER: S/N 3CE08178 P&R C2571F COPIER: S/N 3CE0793, 001.000.64.576.80.45.00 29.0E ui 10.4% Sales Tax 001.000.64.576.80.45.00 3.0, t 27995955 PM C2571F COPIER: S/N 3CE08178 U P&R C2571F COPIER: S/N 3CE0793, E 001.000.64.576.80.45.00 29.0E Z 10.4% Sales Tax o 001.000.64.576.80.45.00 3.0, -R 28011316 DEV SVCS - MONTHLY COPIER CO 0 Contract Charge for Dec 2021- 0. 001.000.62.524.10.45.00 35.0 - Q 10.4% Sales Tax 001.000.62.524.10.45.00 3.6E N 28011318 DEV SVCS MONTHLY COPIER CON r Contract charge for January 2022- C� 001.000.62.524.10.45.00 35.0 1 N 10.4% Sales Tax E 001.000.62.524.10.45.00 3.6E 12 28078092 CANON 2501 F U contract charge 2/1 - 2/28/2022 001.000.21.513.10.45.00 26.4z E 10.4% Sales Tax U 001.000.21.513.10.45.00 2.7E r 28078103 14351F CONTRACT CHARGES Q contract/meter charges- 001.000.31.514.23.45.00 13.3, 10.4% Sales Tax 001.000.31.514.23.45.00 1.3� 28078114 WATER SEWER COPIER Water Sewer Copier 421.000.74.534.80.45.00 54.7z Water Sewer Copier Page: 15 Packet Pg. 128 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251218 2/17/2022 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds 7.4.a Page: 16 Invoice PO # Description/Account Amoun (Continued) 423.000.75.535.80.45.00 54.7: 10.4% Sales Tax 421.000.74.534.80.45.00 5.7( .. 10.4% Sales Tax 423.000.75.535.80.45.00 5.6E 28078125 PW ADMIN COPIER PW Office Copier for E 001.000.65.518.20.45.00 Do. 1('M PW Office Copier for z 111.000.68.542.90.45.00 37.4� O PW Office Copier for 422.000.72.531.90.45.00 37.4� 0- PW Office Copier for Q- 421.000.74.534.80.45.00 a 26.4E Q PW Office Copier for N 423.000.75.535.80.45.00 26.4E N PW Office Copier for r 511.000.77.548.68.45.00 26.4E c 10.4% Sales Tax N 001.000.65.518.20.45.00 6.8E •� 10.4% Sales Tax 111.000.68.542.90.45.00 3.9( 10.4% Sales Tax m 422.000.72.531.90.45.00 3.9( E 10.4% Sales Tax @ 421.000.74.534.80.45.00 2.7E Q 10.4% Sales Tax 423.000.75.535.80.45.00 2.7E 10.4% Sales Tax 511.000.77.548.68.45.00 2.7E 28078136 INV 28078136 - EDMONDS PD 2/22 CONTRACT - FAXBOARD 001.000.41.521.10.45.00 36.0, 10.4% Sales Tax Page: 16 Packet Pg. 129 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 17 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 251218 2/17/2022 073029 CANON FINANCIAL SERVICES (Continued) 001.000.41.521.10.45.00 3.7,' 28078147 ENG COPIER FEBRUARY 2022 ENG COPIER FEBRUARY 2022 001.000.67.518.21.45.00 253.4E 10.4% Sales Tax 001.000.67.518.21.45.00 26.3E 28078158 DEV SVCS MONTHLY COPIER CON E Canon Monthly Copier Contract (Feb 001.000.62.524.10.45.00 217.41 10.4% Sales Tax o 001.000.62.524.10.45.00 22.6, R 28078214 C/A 572105-1 CONTRACT# 06619 0 Finance dept copier contract charge a 001.000.31.514.23.45.00 227.0z Q 10.4% Sales Tax 001.000.31.514.23.45.00 N 23.6" N 28078225 C165 IMAGE PRESS CONTRACT CI r contract meter charges- c 001.000.31.514.23.45.00 302.8' N 10.4% Sales Tax E 001.000.31.514.23.45.00 31.4� To Total: 1,694.41 a ; c 251219 2/17/2022 069813 CDW GOVERNMENT INC R084372 MS OFFICE 365 SOFTWARE RENE\ E E MS Office 365 software renewal t 512.000.31.518.88.48.00 777.1 E r 10.4% Sales Tax Q 512.000.31.518.88.48.00 80.8, R281873 HP LASERJET MFP M234DWE PRII` HP Laserjet MFP M234DWE Printer f, 512.100.31.518.88.35.00 201.4- 10.4% Sales Tax 512.100.31.518.88.35.00 20.9E R381567 BARRACUDA EMAIL ARCHIVER SUI Barracuda email archiver support Page: 17 Packet Pg. 130 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 18 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 251219 2/17/2022 069813 CDW GOVERNMENT INC (Continued) 512.000.31.518.88.48.00 8,220.0( 10.4% Sales Tax 512.000.31.518.88.48.00 854.8E R550350 UPS DEVICES APC Smart UPS 750V - Oty 2 512.100.31.518.88.35.00 866.8E 10.4% Sales Tax 512.100.31.518.88.35.00 90.11, Total : 11,112Z 251220 2/17/2022 078852 CEBAN, DAN JAN 2022 JAN 2022 TRAINING PER DIEM - CE JAN 2022 TRAINING PER DIEM 001.000.41.521.40.43.00 207.0( Tota I : 207.0( 251221 2/17/2022 003510 CENTRAL WELDING SUPPLY CG107978 PM: YOST POOL CARBON DIOXIDE PM: YOST POOL CARBON DIOXIDE 001.000.64.576.80.31.00 307.0( 10.4% Sales Tax 001.000.64.576.80.31.00 31.9< RN01220996 YOST POOL CYLINDER RENTAL YOST POOL CYLINDER RENTAL 001.000.64.576.80.45.00 63.0( 10.4% Sales Tax 001.000.64.576.80.45.00 6.5E Total : 408.4F 251222 2/17/2022 073249 CG ENGINEERING, PLLC 46260 TO 22-01.BLD2021-0116 TO 22-01.BLD2021-0116 001.000.62.524.20.41.00 1,077.5( Total : 1,077.5( 251223 2/17/2022 069457 CITY OF EDMONDS INV-56 CITY HALL - ROW PERMIT/ PAINTIN CITY HALL - ROW PERMIT/ PAINTIN 001.000.66.518.30.49.00 150.0( Page: 18 Packet Pg. 131 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 251223 2/17/2022 069457 069457 CITY OF EDMONDS (Continued) 251224 2/17/2022 075856 CITY OF KIRKLAND POLICE DEPT NSM2022-010 251225 2/17/2022 073135 COGENT COMMUNICATIONS INC FEB-2022 251226 2/17/2022 078851 COLUMBIA BASIN WATER WORKS INC 1048 251227 2/17/2022 070323 COMCAST BUSINESS 8498310301175175 8498310301175191 251228 2/17/2022 078329 COMPENSATION CONNECTIONS LLC 2002 251229 2/17/2022 078378 CONSERVATION TECHNIX INC 1023 7.4.a Page: 19 Description/Account Amoun Total : 150.0( NSM2022-010 - EDMONDS PD 2022 NMS CONTRIBUTION 001.000.41.521.23.49.00 4,347.7, ui Total: 4,347.7: m C/A CITYOFED00001 t U Feb-2022 Fiber Optics Internet E 512.000.31.518.87.42.00 661.5� Total: 661.55 0 WATER - 2" METER TEST/REPAIR/F > WATER - 2" METER TEST/REPAIR/F o 421.000.74.534.80.48.00 400.0( a WATER - PARTS FOR REPAIR/ COC Q 421.000.74.534.80.48.00 275.0( N 10.4% Sales Tax � 421.000.74.534.80.48.00 28.6( r Total: 703.6( c U) CEMETERY INTERNET 820 15TH Sl E CEMETERY INTERNET 820 15TH Sl 130.000.64.536.20.42.00 143.9' r MEADOWDALE PRESCHOOL INTEF MEADOWDALE PRESCHOOL INTEF E t 001.000.64.571.29.42.00 143.9< @ Total : 287.8E Q COMPENSATION STUDY COMP STUDY FEES - JANUARY 001.000.22.518.10.41.00 2,695.0( Total : 2,695.0( PROS PLAN PROFESSIONAL SERV PARKS, RECREATION & OPEN SPA 001.000.64.571.21.41.00 6,032.4E Page: 19 Packet Pg. 132 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 20 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 251229 2/17/2022 078378 078378 CONSERVATION TECHNIX INC (Continued) Total : 6,032.4° 251230 2/17/2022 071417 CORE & MAIN LP Q139084 STORM - SUPPLIES/ 20' DUAL WAL STORM - SUPPLIES/ 20' DUAL WAL 422.000.72.531.40.31.00 6,800.0( 10.4% Sales Tax 422.000.72.531.40.31.00 707.2( Q323210 STORM - SUPPLIES/ FILTER FABRI( STORM - SUPPLIES/ FILTER FABRI( 422.000.72.531.40.31.00 582.0( 10.4% Sales Tax 422.000.72.531.40.31.00 60.5< Tota I : 8,149.7: 251231 2/17/2022 065683 CORRY'S FINE DRY CLEANING JAN 2022 JAN 2022 DRY CLEANING - EDMON JAN 2022 DRY CLEANING CHARGE 001.000.41.521.22.24.00 128.0, Total : 128.0' 251232 2/17/2022 072786 CTS LANGUAGE LINK 204173 DEC 2021 STATEMENT DEC 2021 STATEMENT 001.000.23.512.51.41.01 35.5( 206345 JAN 2022 INVOICE JAN 2022 INVOICE 001.000.23.512.51.41.01 77.51 Total: 113.1( 251233 2/17/2022 060914 CUMMINS NORTHWEST LLC 15-84614 FLEET - DATALINK ADAPTER KIT FLEET - DATALINK ADAPTER KIT 511.000.77.548.68.35.00 950.0( 9.8% Sales Tax 511.000.77.548.68.35.00 93.1( Total : 1,043.1( 251234 2/17/2022 072700 CURVATURE LLC 717927 NETWORK HARDWARE FOR UPTO Network hardware for uptown office 512.000.31.518.88.35.00 1,810.1 Page: 20 Packet Pg. 133 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 21 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 251234 2/17/2022 072700 CURVATURE LLC (Continued) 10.4% Sales Tax 512.000.31.518.88.35.00 188.2E Tota I : 1,998.4° 251235 2/17/2022 063519 CUZ CONCRETE PRODUCTS INC 285787 STORM - SUPPLIES STORM - SUPPLIES 422.000.72.531.40.31.00 4,948.0( Freight 422.000.72.531.40.31.00 75.0( 10.4% Sales Tax 422.000.72.531.40.31.00 522.3� Total: 5,545.35 251236 2/17/2022 006200 DAILY JOURNAL OF COMMERCE 3375299 JOB ORDER CONTRACTING - RFQ JOB ORDER CONTRACTING - RFQ 001.000.67.518.21.49.00 892.4( Total : 892.4( 251237 2/17/2022 077437 DASH MEDICAL GLOVES INC INV1255884 INV1255884 - EDMONDS PD BLACK NITRILE GLOVES - XL 001.000.41.521.22.31.00 327.8( BLACK NITRILE GLOVES - L 001.000.41.521.22.31.00 163.9( 10.4% Sales Tax 001.000.41.521.22.31.00 51.1' Total : 542.& 251238 2/17/2022 074444 DATAQUEST LLC 17319 BACKGROUND CHECKS - JANUAR' JANUARY BACKGROUND CHECKS 001.000.22.518.10.41.00 265.0( Total : 265.0( 251239 2/17/2022 073823 DAVID EVANS & ASSOC INC 504572 E21 DA.SERVICES THRU 01/29/22 E21 DA.SERVICES THRU 01/29/22 126.000.68.595.61.41.00 8.202.6< Page: 21 Packet Pg. 134 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251239 2/17/2022 073823 DAVID EVANS & ASSOC INC Voucher List City of Edmonds Invoice (Continued) 251240 2/17/2022 046150 DEPARTMENT OF LABOR & INDUSTRY 293665 251241 2/17/2022 006626 DEPT OF ECOLOGY 2022-BA0024058 251242 2/17/2022 047450 DEPT OF INFORMATION SERVICES 2022010029 251243 2/17/2022 064531 DINES, JEANNIE 251244 2/17/2022 076172 DK SYSTEMS 22-4145 PO # Description/Account E21 DA.SERVICES THRU 01/29/22 422.000.72.594.31.41.00 Total PUBLIC WORKS - ANNUAL OPERA] PUBLIC WORKS - ANNUAL OPERA] 001.000.66.518.30.49.00 Total WWTP: 2022 SOLID WASTE BIOSO 2022 SOLID WASTE BIOSOLIDS PE 423.000.76.535.80.41.50 Total CUSTOMER ID# D200-0 SWV#0098 Scan Services for January 2022 512.000.31.518.88.42.00 Total CITY COUNCIL, PSPP, FINANCE, PI City Council & Committee Minutes 001.000.31.514.31.41.00 Total 29912 STORM RENTAL HOUSE STORM RENTAL HOUSE 422.000.72.531.20.48.00 10.4% Sales Tax 422.000.72.531.20.48.00 40033 MEADOWDALE CLUBHOUSE - SER MEADOWDALE CLUBHOUSE - SER 001.000.66.518.30.48.00 Freight 001.000.66.518.30.48.00 10.4% Sales Tax 7.4.a Page: 22 Amoun 4, 817.4, 13,020.0E N m t 140.9( U 140.9( 0 N N 285.0( 285.0( N 0 N E M 1,234.8( Z 1,234.8( m E t U M 481.5( Q 50.0£ 1,251.6( 12.0( Page: 22 Packet Pg. 135 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 251244 2/17/2022 076172 DK SYSTEMS (Continued) 251245 2/17/2022 070244 DUANE HARTMAN & ASSOCIATES INC 21-3182.2 251246 2/17/2022 076790 DUNGENESS CONSTRUCTION CORP 141431 251247 2/17/2022 007253 DUNN LUMBER 8466451 8488537 'RIM711 8497410 8503981 7.4.a Page: 23 PO # Description/Account Amoun 001.000.66.518.30.48.00 131.4' Total : 1,926.51 E22GA.TO 21-06.SERVICES THRU ( -y E22GA.TO 21-06.SERVICES THRU ( 423.000.75.594.35.41.00 3,372.1 , Total: 3,372.1: U DUNGENESS CONSTRUCTION HYC DUNGENESS CONSTRUCTION HYE o 421.000.245.110 950.0( R Total: 950.0( o L FAC MAINT- UPTOWN BUILDING S FAC MAINT- UPTOWN BUILDING S Q 001.000.66.518.30.31.00 57.2( N 10.5% Sales Tax � 001.000.66.518.30.31.00 6.0" r PM: SUPPLIES ACCT E000027 0 PM SUPPLIES: LUMBER 001.000.64.576.80.31.00 609.1 10.3% Sales Tax 001.000.64.576.80.31.00 62.7z PM: SUPPLIES ACCT E000027 PM SUPPLIES: LUMBER s 001.000.64.576.80.31.00 33.3< M 10.3% Sales Tax Q 001.000.64.576.80.31.00 3.4z PM: SUPPLIES ACCT E000027 PM SUPPLIES: LUMBER 001.000.64.576.80.31.00 417.0E 10.3% Sales Tax 001.000.64.576.80.31.00 42.9( NEIGHBORHOOD CITY OFFICE - St NEIGHBORHOOD CITY OFFICE - S( Page: 23 Packet Pg. 136 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251247 2/17/2022 007253 DUNN LUMBER 251248 2/17/2022 060401 EDMONDS HARBOR INN INC 251249 2/17/2022 076610 EDMONDS HERO HARDWARE Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 Tota I : 979 WWTP: 1/28/22 DKORSTAD, RHAHP 1/28/22 DKORSTAD, RHAHN & JCLF 423.000.76.535.80.49.00 Total 2779 PM: SPRAY PAINT PM: SPRAY PAINT 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 2784 PM: PAINT PM: PAINT 001.000.64.576.80.31.00 STATE PAINTCARE GALLON FEE 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 2814 PM: OIL PM: OIL 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 2815 PM: CONCRETE, PAINT CANS, NUT PM: CONCRETE, PAINT CANS, NUT 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 2818 PM: SPRAY PAINT, BUCKET, RAGS, PM: SPRAY PAINT, BUCKET, RAGS, 001.000.64.576.80.31.00 7.4.a Page: 24 Page: 24 Packet Pg. 137 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251249 2/17/2022 076610 EDMONDS HERO HARDWARE Voucher List City of Edmonds 7.4.a Page: 25 Invoice PO # Description/Account Amoun (Continued) 10.4% Sales Tax 001.000.64.576.80.31.00 6.7,' 2819 PM: CAULK, PRIMER -71 PM: CAULK, PRIMER 001.000.64.576.80.31.00 64.7, 10.4% Sales Tax U 001.000.64.576.80.31.00 6.7; E 2820 PM REFUND: OVERCHARGED R PM REFUND: OVERCHARGED FOR 001.000.64.576.80.31.00 -9.5� O 10.4% Sales Tax 001.000.64.576.80.31.00 -1.0( o 2821 PM: CAULK, PRIMER Q- a PM: CAULK, PRIMER Q 001.000.64.576.80.31.00 15.5, N 10.4% Sales Tax N 001.000.64.576.80.31.00 1.6, r 2826 PM: GRASS SEED c PM: GRASS SEED 001.000.64.576.80.31.00 24.9� . 10.4% Sales Tax `° 001.000.64.576.80.31.00 2.6( 2827 PUBLIC SAFETY - SUPPLIES/ LOCK y PUBLIC SAFETY - SUPPLIES/ LOCK E 001.000.66.518.30.31.00 18.9E u 10.4% Sales Tax r 001.000.66.518.30.31.00 1.91 Q 2831 PM: PRIMER, CONNECTOR, CAULK PM: PRIMER, CONNECTOR, CAULK 001.000.64.576.80.31.00 32.3E 10.4% Sales Tax 001.000.64.576.80.31.00 3.3E 2832 PM: SAND DISCS PM: SAND DISCS Page: 25 Packet Pg. 138 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251249 2/17/2022 076610 EDMONDS HERO HARDWARE 251250 2/17/2022 008705 EDMONDS WATER DIVISION Voucher List City of Edmonds 7.4.a Page: 26 Invoice PO # Description/Account Amoun (Continued) 001.000.64.576.80.31.00 22.9E 10.4% Sales Tax 001.000.64.576.80.31.00 2.3f 2834 PM: PRIMER, CAULK, SPRAY PAINT PM: PRIMER, CAULK, SPRAY PAINT 001.000.64.576.80.31.00 34.1E 10.4% Sales Tax E 001.000.64.576.80.31.00 3.5E 2836 PM: DISCS PM: DISCS o 001.000.64.576.80.31.00 26.1 10.4% Sales Tax o L 001.000.64.576.80.31.00 2.7, a 2838 PM: PAINT SCRAPER, PAINT BRUSI Q PM: PAINT SCRAPER, PAINT BRUSI 001.000.64.576.80.31.00 N 61.9E N 10.4% Sales Tax r 001.000.64.576.80.31.00 6.4E c 2839 PM: PAINTING SUPPLIES U) PM: PAINTING SUPPLIES E 001.000.64.576.80.31.00 64.6E 10.4% Sales Tax a ; 001.000.64.576.80.31.00 6.7, y 2840 PM: EXTENSION POLE E PM: EXTENSION POLE U 001.000.64.576.80.31.00 M 21.9� r 10.4% Sales Tax Q 001.000.64.576.80.31.00 2.2� Total : 616.81 1-00025 WILLOW CREEK HATCHERY / METI WILLOW CREEK HATCHERY WATE 001.000.64.576.80.47.00 463.5< 1-00575 OLYMPIC BEACH SPRINKLER / ME- OLYMPIC BEACH SPRINKLER / ME - Page: 26 Packet Pg. 139 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 27 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 251250 2/17/2022 008705 EDMONDS WATER DIVISION (Continued) 001.000.64.576.80.47.00 139.5E 1-00655 LIFT STATION #7 71 W DAYTON ST LIFT STATION #7 71 W DAYTON ST 423.000.75.535.80.47.10 56.3E 1-00825 BRACKETT'S LANDING RESTROON BRACKETT'S LANDING RESTROON 001.000.64.576.80.47.00 U 788.7( E 1-00875 SPRINKLER 21 MAIN ST/ METER 11 SPRINKLER 21 MAIN ST / METER 11 001.000.64.576.80.47.00 56.3E o 1-00925 LIFT STATION #8 107 RAILROAD AV �a LIFT STATION #8 107 RAILROAD AV o L 423.000.75.535.80.47.10 56.3E a 1-00935 WATERFRONT CENTER 220 RAILRi Q WATERFRONT CENTER 220 RAILR, 04 N 001.000.64.576.80.47.00 114.7, N 1-01950 LIFT STATION #1 450 SUNSET AVE, r LIFT STATION #1 450 SUNSET AVE, C� 423.000.75.535.80.47.10 0 56.3f y 1-02125 SUNSET & CASPER SPRINKLER/ M E SUNSET & CASPER SPRINKLER/ M 001.000.64.576.80.47.00 56.3E 1-03710 SPRINKLER 290 MAIN ST/ METER' m SPRINKLER 290 MAIN ST / METER' E 001.000.64.576.80.47.00 56.3f U 1-03900 SPRINKLER 290 DAYTON ST / MET[ r SPRINKLER 290 DAYTON ST / MET[ Q 001.000.64.576.80.47.00 56.3E 1-03950 OLD PUBLIC WORKS (NORTH) 200 OLD PUBLIC WORKS 200 DAYTON 421.000.74.534.80.47.00 996.2E 1-05125 SPRINKLER 101 2ND AVE N / METE SPRINKLER 101 2ND AVE N / METE 001.000.64.576.80.47.00 56.3E 1-05285 SPRINKLER 102 W DAYTON ST / MI Page: 27 Packet Pg. 140 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 28 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 251250 2/17/2022 008705 EDMONDS WATER DIVISION (Continued) SPRINKLER 102 W DAYTON ST / MI 001.000.64.576.80.47.00 56.3f 1-05340 SPRINKLER 190 DAYTON ST / MET[ SPRINKLER 190 DAYTON ST / MET[ 001.000.64.576.80.47.00 56.3E 1-05350 OLD PUBLIC WORKS (SOUTH) 200 OLD PUBLIC WORKS (SOUTH) 200 E 421.000.74.534.80.47.00 1-05650 CITY PARK SPRINKLER/ METER 71. CITY PARK SPRINKLER/ METER 71. o 001.000.64.576.80.47.00 56.3E 'R 1-05675 CITY PARK MAINTENANCE SHOP / o CITY PARK MAINTENANCE SHOP / a 001.000.64.576.80.47.00 1,187.2, Q 1-05700 SPRINKLER @ 3RD/PINE / METER', SPRINKLER @ 3RD/PINE / METER', N N 001.000.64.576.80.47.00 56.3E r 1-05705 LIFT STATION #6 100 PINE ST / MEl c LIFT STATION #6 100 PINE ST / MEl y 423.000.75.535.80.47.10 114.7 .E 1-09650 SPRINKLER 350 MAIN ST / METER i SPRINKLER 350 MAIN ST / METER i a ; 001.000.64.576.80.47.00 56.3E y 1-09800 SPRINKLER 390 DAYTON ST / MET[ E SPRINKLER 390 DAYTON ST / MET[ U 001.000.64.576.80.47.00 56.3f r 1-10778 FOUNTAIN 490 MAIN ST/METER 75, Q FOUNTAIN 490 MAIN ST/METER 75, 001.000.64.576.80.47.00 56.3f 1-10780 SPRINKLER 500 MAIN ST / METER SPRINKLER 500 MAIN ST / METER 001.000.64.576.80.47.00 56.3E 1-13975 CITY HALL 121 5TH AVE N / METER CITY HALL 121 5TH AVE N / METER 001.000.66.518.30.47.00 593.0( Page: 28 Packet Pg. 141 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251250 2/17/2022 008705 EDMONDS WATER DIVISION Voucher List City of Edmonds Invoice (Continued) 1-16130 1-16300 1-16420 1-16450 1-16630 1-17475 1-19950 1-36255 8-40000 251251 2/17/2022 008812 ELECTRONIC BUSINESS MACHINES AR211541 7.4.a Page: 29 PO # Description/Account Amoun SPRINKLER 439 5TH AVE S / METEI SPRINKLER 439 5TH AVE S / METEI 001.000.64.576.80.47.00 56.3E SPRINKLER 500 DAYTON ST / METE SPRINKLER 500 DAYTON ST / METE 001.000.64.576.80.47.00 61.21 LOG CABIN SPRINKLER / METER 6' E LOG CABIN SPRINKLER / METER 6' 001.000.64.576.80.47.00 56.3E CENTENNIAL PLAZA SPRINKLER 1 0 CENTENNIAL PLAZA SPRINKLER 1 is 001.000.64.576.80.47.00 68.7� o SPRINKLER 575 MAIN ST/ METER' L a SPRINKLER 575 MAIN ST/ METER' Q 001.000.64.576.80.47.00 56.3E N SPRINKLER 590 DAYTON ST / METE N SPRINKLER 590 DAYTON ST / METE r 001.000.64.576.80.47.00 56.3E c PINE STREET PLAYFIELD / METER y PINE STREET PLAYFIELD / METER E 001.000.64.576.80.47.00 122.3E T SPRINKLER 1141 9TH AVE S / METE a ; SPRINKLER 1141 9TH AVE S / METE r- m 001.000.64.576.80.47.00 56.3E E HICKMAN PARK STORM DRAIN & U U HICKMAN PARK STORM DRAIN & U r 001.000.64.576.80.47.00 1,729.4- Q Total : 7,691.W AR211541 - ACCT MK5031 - EDMON 01/22 A12434 & A12435 BW USAGE 001.000.41.521.10.45.00 53.0( 01/22 A12434 & A12435 CLR USAGE 001.000.41.521.10.45.00 154.4( 10.4% Sales Tax Page: 29 Packet Pg. 142 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 251251 2/17/2022 008812 ELECTRONIC BUSINESS MACHINES (Continued) AR211672 251252 2/17/2022 009350 EVERETT DAILY HERALD 251253 2/17/2022 069042 EVERETT HYDRAULICS INC 251254 2/17/2022 009815 FERGUSON ENTERPRISES INC AR212077 EDH947928 EDH948352 E D H 948413 1PPPPR o.e 0997513-1 PO # Description/Account 001.000.41.521.10.45.00 ACCT#MK5648 CONTRACT 2600-02 Maintenance 01/21/22 02/20/22 Canc 512.000.31.518.88.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 ENG COPIER JANUARY 2022 ENG COPIER JANUARY 2022 001.000.67.518.21.45.00 10.4% Sales Tax 001.000.67.518.21.45.00 Total PLANNING - ADVERTISING Everett Daily Herald- 001.000.62.558.60.41.40 PLANNNG - LEGAL AD Publication of City Notice- 001.000.62.558.60.41.40 PLANNING - LEGALADS SEPA DNS for Proposed Code Ameni 001.000.62.558.60.41.40 Total UNIT 11 PARTS/ STEERING CYLIN UNIT 11 PARTS/ STEERING CYLIN 511.000.77.548.68.48.00 9.8% Sales Tax 511.000.77.548.68.48.00 Total WATER INVENTORY METERS WATER INVENTORY METERS 421.000.74.534.80.34.30 10.4% Sales Tax 7.4.a Page: 30 Page: 30 Packet Pg. 143 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 31 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 251254 2/17/2022 009815 FERGUSON ENTERPRISES INC (Continued) 421.000.74.534.80.34.30 148.41 1063825 WATER - INVENTORY WATER - INVENTORY 421.000.74.534.80.34.30 4,828.9E 10.4% Sales Tax 421.000.74.534.80.34.30 502.2- 1071161 WATER - PARTS WATER - PARTS 421.000.74.534.80.31.00 1,052.8( 10.4% Sales Tax 421.000.74.534.80.31.00 109.4� Total: 8,069.5( 251255 2/17/2022 072493 FIRSTLINE COMMUNICATIONS INC 172217 FEB-2022 SUPPORT SERVICES Feb-2022 Support Services 512.000.31.518.88.48.00 265.0( 10.4% Sales Tax 512.000.31.518.88.48.00 27.5E Total : 292.5E 251256 2/17/2022 065269 FREIGHTLINER NORTHWEST PC304003149:01 UNIT 14 - PARTS/ ACCUSEAL UNIT 14 - PARTS/ ACCUSEAL 511.000.77.548.68.31.10 4.9E 10.4% Sales Tax 511.000.77.548.68.31.10 0.5- Total : 5.4( 251257 2/17/2022 074358 GEO-TEST SERVICES 47754 EOFB.SERVICES THRU JANUARY 2 EOFB.SERVICES THRU JANUARY 2 422.000.72.594.31.41.00 2,131.6( Total : 2,131.6( 251258 2/17/2022 078853 GONZALEZ, KRISTIAN FEB 2022 FEB 2022 - BOOT REIMBURSEMEN BOOT REIMBURSEMENT 001.000.41.521.22.24.00 276.2E Page: 31 Packet Pg. 144 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251258 2/17/2022 078853 078853 GONZALEZ, KRISTIAN 251259 2/17/2022 012199 GRAINGER 251260 2/17/2022 073345 GREENWOOD HEATING & A/C Voucher List City of Edmonds 7.4.a Page: 32 Invoice PO # Description/Account Amoun (Continued) Total : 276.2E 9184114420 PUBLIC SAFETY - PARTS PUBLIC SAFETY - PARTS 001.000.66.518.30.31.00 187.8< ui 10.4% Sales Tax 001.000.66.518.30.31.00 19.5z t 9199036006 WWTP: PO 760 MECHANICAL SEAL U PO 760 MECHANICAL SEAL E 423.000.76.535.80.48.00 152.4, 10.4% Sales Tax o 423.000.76.535.80.48.00 15.8E 9199036014 WWTP: PO 760 INDUSTRIAL SPOTI 0 0 PO 760 INDUSTRIAL SPOTLIGHT L Q. 423.000.76.535.80.48.00 252.3( Q 10.4% Sales Tax 423.000.76.535.80.48.00 26.2z N 9200193440 WWTP: PO 760 SHAFT SLEEVE r PO 760 SHAFT SLEEVE C i 423.000.76.535.80.48.00 102.3E y 10.4% Sales Tax E 423.000.76.535.80.48.00 10.6z 12 9205389837 WWTP: PO 763 FIBERGLASS REP) PO 763 FIBERGLASS REPAIR KITS 423.000.76.535.80.48.00 55.0, E 10.4% Sales Tax U 423.000.76.535.80.48.00 5.7( r 9205389845 WWTP: PO 763 FIBERGLASS REPA Q PO 763 FIBERGLASS REPAIR KIT 423.000.76.535.80.48.00 51.4.E 10.4% Sales Tax 423.000.76.535.80.48.00 5.3E Tota I : 884.7E BLD2022-0127 PERMIT FEE REFUND BLD2022-0127 Greenwood Heating - Page: 32 Packet Pg. 145 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 33 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 251260 2/17/2022 073345 GREENWOOD HEATING & A/C (Continued) 001.000.257.620 80.0( Tota I : 80.0( 251261 2/17/2022 074722 GUARDIAN SECURITY SYSTEMS 1213491 OLD PW - SECURITY OLD PW - SECURITY 001.000.66.518.30.48.00 55.0( 001.000.66.518.30.48.00 5.7' Total : 60.7; 251262 2/17/2022 012560 HACH COMPANY 12864645 WWTP: PO 703 SENSOR CAP REPI PO 703 SENSOR CAP REPLACEMI` 423.000.76.535.80.31.00 163.5, 10.4% Sales Tax 423.000.76.535.80.31.00 17.0- Total : 180.5: 251263 2/17/2022 078783 HAWK ENVIRONMENTAL SERVICES 6059 WWTP: 2/4/22 SERVICE 2/4/22 Services 423.000.76.535.80.41.00 455.0( Total : 455.0( 251264 2/17/2022 013140 HENDERSON, BRIAN 12 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 1,782.0( Total: 1,782.0( 251265 2/17/2022 072647 HERRERA ENVIRONMENTAL 50357 E6FD.SERVICES THRU 1/28/22 E6FD.SERVICES THRU 1/28/22 422.000.72.531.90.41.20 18,380.9£ Total : 18,380.91 251266 2/17/2022 013500 HINGSON, ROBERT 9 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 1,822.01 REIMBURSEMENT Page: 33 Packet Pg. 146 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 251266 2/17/2022 013500 HINGSON, ROBERT (Continued) 251267 2/17/2022 067862 HOME DEPOT CREDIT SERVICES 1025012 2022713 2083961 22867 25158 3022601 3521210 PO # Description/Account 009.000.39.517.20.29.00 Total : NEIGHBORHOOD CITY OFFICE - Sl NEIGHBORHOOD CITY OFFICE - St 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 FAC MAINT - SHOP SUPPLIES FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 YOST PARK - SUPPLIES 10.3% Sales Tax 001.000.66.518.30.31.00 YOST PARK - SUPPLIES 001.000.66.518.30.31.00 NEIGHBORHOOD CITY OFFICE - SI NEIGHBORHOOD CITY OFFICE - Sl 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 NEIGHBORHOOD CITY OFFICE - Sl NEIGHBORHOOD CITY OFFICE - St 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 NEIGHBORHOOD CITY OFFICE - SI NEIGHBORHOOD CITY OFFICE - Sl 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 FAC MAINT - CITY WIDE SUPPLIES FAC MAINT - CITY WIDE SUPPLIES 7.4.a Page: 34 Page: 34 Packet Pg. 147 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 35 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 251267 2/17/2022 067862 HOME DEPOT CREDIT SERVICES (Continued) 001.000.66.518.30.31.00 214.7z 10.3% Sales Tax 001.000.66.518.30.31.00 22.1 , . . 4023458 STREET - SUPPLIES STREET - SUPPLIES 111.000.68.542.61.31.00 193.8( 10.3% Sales Tax E 111.000.68.542.61.31.00 5622693 NEIGHBORHOOD CITY OFFICE - St NEIGHBORHOOD CITY OFFICE - St o 001.000.66.518.30.31.00 93.5, 10.3% Sales Tax o L 001.000.66.518.30.31.00 9.6< a 7014005 FAC MAINT - SUPPLIES Q FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 N 11.4E N 10.3% Sales Tax r 001.000.66.518.30.31.00 1.1 £ c 7015088 NEIGHBORHOOD CITY OFFICE - St NEIGHBORHOOD CITY OFFICE - St E 001.000.66.518.30.31.00 33.4 1 10.3% Sales Tax a ; 001.000.66.518.30.31.00 3.4E y 7514748 STORM - TIE DOWNS FOR DAYTON E STORM - TIE DOWNS FOR DAYTON U 422.000.72.531.40.31.00 M 10.5( r 10.3% Sales Tax Q 422.000.72.531.40.31.00 1.0£ 8623966 FAC MAINT - CITYWIDE SUPPLIES FAC MAINT - CITYWIDE SUPPLIES 001.000.66.518.30.31.00 58.8£ 10.3% Sales Tax 001.000.66.518.30.31.00 6.0( 9093191 TRAFFIC - SUPPLIES Page: 35 Packet Pg. 148 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 36 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 251267 2/17/2022 067862 HOME DEPOT CREDIT SERVICES (Continued) TRAFFIC - SUPPLIES 111.000.68.542.64.31.00 252.8E 10.3% Sales Tax 111.000.68.542.64.31.00 26.0z Total: 1,291.21 251268 2/17/2022 071642 HOUGH BECK & BAIRD INC 14258 E20CE.SERVICES THRU 1/25/22 E20CE.SERVICES THRU 1/25/22 112.000.68.595.33.41.00 7,540.3E 14282 PARK PLANNING SUPPORT SERVI( PARK PLANNING SUPPORT SERVI( 001.000.64.571.21.41.00 2,359.5E Total: 9,899.9E 251269 2/17/2022 074331 HOVICK, JAMES 8 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 4,228.9- Total : 4,228.91 251270 2/17/2022 075966 HULBERT, CARRIE BID-0122ED BID/ED! PROGRAM MANAGER JAN BID/ED! PROGRAM MANAGER JAN 140.000.61.558.70.41.00 2,766.E , Total : 2,766.E , 251271 2/17/2022 076488 HULBERT, MATTHEW STIEG BID-ED2022-01 BID/ED! PHOTOGRAPHY JANUARY BID/ED! PHOTOGRAPHY JANUARY 140.000.61.558.70.41.00 600.0( Tota I : 600.0( 251272 2/17/2022 076159 IMS INFRASTRUCTURE MGMT SVCS 50361-4 E21CA.SERVICES THRU NOVEMBE E21CA.SERVICES THRU NOVEMBE 112.000.68.542.30.41.00 176.6- E21CA.SERVICES THRU NOVEMBE 125.000.68.542.30.41.00 630.91 E21CA.SERVICES THRU NOVEMBE Page: 36 Packet Pg. 149 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 251272 2/17/2022 076159 IMS INFRASTRUCTURE MGMT SVCS (Continued) 251273 2/17/2022 076540 IMSA 251274 2/17/2022 073548 INDOFF INCORPORATED 51739 3538808 3539279 3539634 3542687 PO # Description/Account 126.000.68.542.30.41.00 E21CA.SERVICES THRU NOVEMBE 112.000.68.542.30.41.00 Total STREET/ STORM - 2021 MEMBERSI STREET/ STORM - 2021 MEMBERSI 111.000.68.542.90.49.00 Total PERFORATED WHITE PAPER Perforated white paper 001.000.31.514.23.31.00 10.4% Sales Tax 001.000.31.514.23.31.00 UTILITY BILLING - 10 RMS PINK NO UTILITY BILLING - 10 RMS PINK NO 421.000.74.534.80.31.00 UTILITY BILLING - 10 RMS PINK NO 423.000.75.535.80.31.00 UTILITY BILLING - 10 RMS PINK NO 422.000.72.531.90.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 10.4% Sales Tax 422.000.72.531.90.31.00 COPY PAPER 10.4% Sales Tax 001.000.23.512.51.31.00 COPY PAPER 001.000.23.512.51.31.00 STORAGE BOXES Storage boxes - 2 cs 7.4.a Page: 37 Amoun 472.2E 1,589.4( 2,869.2( tj m t U 340.0( 340.0( Z 4- 0 R 0 16.9� Q. a a N N T 40.9( N 0 N 40.9( E 40.9( c 4.2E E t U 4.2E° r Q 4.2E 31.1� 299.9z Page: 37 Packet Pg. 150 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 38 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 251274 2/17/2022 073548 INDOFF INCORPORATED (Continued) 001.000.31.514.23.31.00 125.2, 10.4% Sales Tax 001.000.31.514.23.31.00 13.0, 3543326 WWTP: PO 764 KITCHEN TRASH LI PO 764 Kitchen Trash Liners 423.000.76.535.80.31.00 499.0� 10.4% Sales Tax 423.000.76.535.80.31.00 51.9( Total : 1,174.5! 251275 2/17/2022 014940 INTERSTATE BATTERY SYSTEMS 300-10097053 FLEET - SUPPLIES/ MOUNTING PA[ FLEET - SUPPLIES/ MOUNTING PA[ 511.000.77.548.68.31.20 50.8( 10.4% Sales Tax 511.000.77.548.68.31.20 5.2£ 703065 UNIT 894 - BATTERY UNIT 894 - BATTERY 511.000.77.548.68.31.10 174.9E 10.4% Sales Tax 511.000.77.548.68.31.10 18.1 Tota I : 249.2, 251276 2/17/2022 078819 JOHNSON, DEBBIE 2006554.009 REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOP 001.000.239.200 66.0( Total : 66.0( 251277 2/17/2022 015280 JONES, KENTON 7 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 4, 033.5 Total : 4,033.5- 251278 2/17/2022 075265 KBA INC 3006469 EOMA.SERVICES THRU 1/31/22 EOMA.SERVICES THRU 1/31/22 332.000.64.594.76.41.00 21,785.9� Page: 38 Packet Pg. 151 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 39 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 251278 2/17/2022 075265 KBA INC (Continued) EOMA.SERVICES THRU 1/31/22 125.000.64.594.76.41.00 2,128.3£ Total: 23,914.3 , 251279 2/17/2022 072650 KCDA PURCHASING COOPERATIVE 300610684 INV 300610684 - CUST 100828- EDN 10 CASES COPY PAPER 001.000.41.521.10.31.00 270.2( HANDLING FEE 001.000.41.521.10.31.00 97.3( 10.4% Sales Tax 001.000.41.521.10.31.00 28.1( Tota I : 395.6( 251280 2/17/2022 066489 KENT D BRUCE CO LLC 9940 UNIT 282 - PARTS/ RADIO SYSTEM UNIT 282 - PARTS/ RADIO SYSTEM 511.000.77.548.68.31.10 278.5� Freight 511.000.77.548.68.31.10 15.0( 10.4% Sales Tax 511.000.77.548.68.31.10 30.5' Tota I : 324.1, 251281 2/17/2022 076702 KONE CONSULTING LLC 1456 HOMELESSNESS STUDY UPDATE: HOMELESSNESS STUDY UPDATE: 001.000.63.557.20.41.00 8,409.2' Total : 8,409Z 251282 2/17/2022 017050 KWICK'N KLEEN CAR WASH 01122022-01 0122022-01 - EDMONDS PD DEC 2021 CAR WASH CHARGES 001.000.41.521.22.48.00 25.3E Total : 25.3E 251283 2/17/2022 075016 LEMAY MOBILE SHREDDING 47334965185 INV 47334965185 - ACCT 2185-9521 SHRED 5 65GAL TOTES 001.000.41.521.10.41.00 21.0E Page: 39 Packet Pg. 152 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251283 2/17/2022 075016 LEMAY MOBILE SHREDDING 251284 2/17/2022 067725 LES SCHWAB TIRE CENTER Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 4733913S185 SHREDDING JAN 2022 SHREDDING JAN 2022 001.000.23.512.51.49.00 Tota I : 80500346963 FLEET - 6 TIRES STUDDED & MOUI FLEET - 6 TIRES STUDDED & MOUI 511.000.77.548.68.34.30 WA STATE TIRE TAX 511.000.77.548.68.34.30 10.4% Sales Tax 511.000.77.548.68.34.30 Tota I : 251285 2/17/2022 073603 LIGHTHOUSE LAW GROUP PLLC Feb-2022 251286 2/17/2022 074848 LONG BAY ENTERPRISES INC 2022-1013 251287 2/17/2022 076001 LUCIE R BERNHEIM, ATTYAT LAW 846 847 02-2022 LEGALS FEES 02-2022 Legal fees 001.000.36.515.41.41.00 Total : REAL ESTATE/LAND ACQUISITION i REAL ESTATE/LAND ACQUISITION i 126.000.64.594.76.41.00 Total CONFLICT COUNSEL 1 A0419237 2 CONFLICT COUNSEL 1A0419237 2 001.000.39.515.93.41.00 CONFLICT COUNSEL 1A0419237 2 001.000.39.515.93.41.00 CONFLICT COUNSEL 1 A0419237 E, 001.000.39.515.93.41.00 CONFLICT COUNSEL XZ0699251 CONFLICT COUNSEL XZ0699251 001.000.39.515.93.41.00 Total 7.4.a Page: 40 Page: 40 Packet Pg. 153 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 251288 2/17/2022 068957 LYNN PEAVEY COMPANY 386954 INV 386954 - CUST 980012 - EDMOI EVIDENCE WRAP 001.000.41.521.80.31.00 10.4% Sales Tax 001.000.41.521.80.31.00 Total: 251289 2/17/2022 069862 MAKERS ARCHITECTURE AND 2117-5 DEV SVCS - PROF SVCS City of Edmonds Waterfront Issues fo 001.000.62.524.10.41.00 Total 251290 2/17/2022 019582 MANOR HARDWARE 174703-00 STREET - SUPPLIES/ REBAR STREET - SUPPLIES/ REBAR 111.000.68.542.61.31.00 10.5% Sales Tax 111.000.68.542.61.31.00 Total 251291 2/17/2022 067235 MARYS TOWING INC 100779 INV 100779 - CS 22-2009 - EDMONE TOW CHEVY IMPALA - CS 22-2009 001.000.41.521.22.41.00 10.4% Sales Tax 001.000.41.521.22.41.00 99837 INV 99837 - CS 22-1783 - EDMOND,' 10.4% Sales Tax 001.000.41.521.22.41.00 TOW BLACK FORD-CLASSB CS 22- 001.000.41.521.22.41.00 Total: 251292 2/17/2022 019940 MC COMAS, GARY 11 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 Total 7.4.a Page: 41 Page: 41 Packet Pg. 154 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251293 2/17/2022 078809 MCKAY POLYGRAPH Voucher List City of Edmonds Invoice 020422EPD 2092022EPD 251294 2/17/2022 068489 MCLOUGHLIN & EARDLEY GROUP INC 0260408 251295 2/17/2022 078848 MERRIMAN MUNICIPAL CONSULTING 2022-01 251296 2/17/2022 062926 METAL SHORTS INC 136507 251297 2/17/2022 020900 MILLERS EQUIP & RENTALL INC 365282 PO # Description/Account 020422EPD- EDMONDS PD 2/1 2 PRE EMPLOYMENT POLYGRA 001.000.41.521.10.41.00 2/2 2 PRE EMPLOYMENT POLYGRA 001.000.41.521.10.41.00 INV 2092022EPD - EDMONDS PD 2/9 PRE EMPOLYMENT POLYGRAP 001.000.41.521.10.41.00 Total E191 PO - PARTS E191 PO - PARTS 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 Total INTERIM CS/ED DIRECTOR JANUARY PROFESSIONAL SERVIC 001.000.61.557.20.41.00 Total WWTP: PO 759 I -BEAM PO 759 I -BEAM 423.000.76.535.80.48.00 10.1 % Sales Tax 423.000.76.535.80.48.00 Total PM: TRACKED DUMP BUGGY RENT PM: TRACKED DUMP BUGGY RENT 001.000.64.576.80.45.00 10.4% Sales Tax 001.000.64.576.80.45.00 Total 7.4.a Page: 42 Page: 42 Packet Pg. 155 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 43 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 251298 2/17/2022 020900 MILLERS EQUIP & RENT ALL INC 366341 WWTP: PO 766 CLEAN WATERJET PO 766 CLEAN WATERJET DRAIN 423.000.76.535.80.48.00 95.0( 10.4% Sales Tax -71 423.000.76.535.80.48.00 9.8E Total: 104.8f 251299 2/17/2022 020900 MILLERS EQUIP & RENTALL INC 365382 STREET - PARTS/ FILLER CAP t U STREET - PARTS/ FILLER CAP E 111.000.68.542.71.31.00 6.4� Z 10.4% Sales Tax o 111.000.68.542.71.31.00 0.6 R Total: 7.1( o L 251300 2/17/2022 075590 MOBILE GUARD INV00696165 VERIZON - MG CLOUD MT ANNUAL Q- Q Verizon - MG Cloud MT Annual Servic 512.000.31.518.88.42.00 28.7' N Total : 28.7; r- r 251301 2/17/2022 076264 MONO ROOFTOP SOLUTIONS 26644 PUBLIC SAFETY - REPAIRS TO GU c PUBLIC SAFETY - REPAIRS TO GU N E 001.000.66.518.30.48.00 680.0( 10.4% Sales Tax 001.000.66.518.30.48.00 70.7, 26655 F.A.C. - REPAIRS TO FAILED ROOF F.A.C. - REPAIRS TO FAILED ROOF t 001.000.66.518.30.48.00 755.0( m 10.4% Sales Tax Q 001.000.66.518.30.48.00 78.5, 26658 YOST POOL - REPAIRS TO FAILED YOST POOL - REPAIRS TO FAILED 001.000.66.518.30.48.00 250.0( 10.4% Sales Tax 001.000.66.518.30.48.00 26.0( Total : 1,860.2' Page: 43 Packet Pg. 156 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251302 2/17/2022 075266 MORGAN MECHANICAL INC 251303 251304 Voucher List City of Edmonds Invoice S22-5929 2/17/2022 074798 NATIONAL BUSINESS FURNITURE MK573217-TDQ MK573913-GLO PO # Description/Account WWTP: DO PERFORM FULL PM & F DO PERFORM FULL PM & FILTER C 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total NEIGHBORHOOD OFFICE FURNITI reception desk 001.000.60.557.20.35.00 reception desk office chair 001.000.60.557.20.35.00 swivel tablet chair 001.000.60.557.20.35.00 10.4% Sales Tax 001.000.60.557.20.35.00 OFFICE CHAIR PRICE ADJUSTMEN price adjustment on office chair 001.000.21.513.10.35.00 Total 2/17/2022 064570 NATIONAL SAFETY INC 0641300-IN SEWER - JACKET/ OVERALL SEWER - JACKET/ OVERALL 423.000.75.535.80.24.00 10.4% Sales Tax 423.000.75.535.80.24.00 0641449-IN STORM - HIP BOOTS STORM - HIP BOOTS 422.000.72.531.90.24.00 10.4% Sales Tax 422.000.72.531.90.24.00 0642268-IN STORM - JACKETS & PANTS STORM - JACKETS & PANTS 422.000.72.531.90.24.00 10.4% Sales Tax 422.000.72.531.90.24.00 7.4.a Page: 44 Amoun 1,435.0( 149.2E 1,584.2E t U E 2,827.71 0 536.7' 'R 0 L 406.3E 0- a 392.1( N N r- r 14.2, c 4,177.21 N E M 115.4( r- E 12.0( U �a r a 011JU 10.3' 85.0( 8 8c Page: 44 Packet Pg. 157 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 45 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 251304 2/17/2022 064570 NATIONAL SAFETY INC (Continued) 0643482-IN STORM - HIP BOOTS STORM - HIP BOOTS 422.000.72.531.90.24.00 198.3( 10.4% Sales Tax 422.000.72.531.90.24.00 20.6, 0643575-IN STORM - YELLOW JACKETS STORM - YELLOW JACKETS 422.000.72.531.90.24.00 170.7( Freight 422.000.72.531.90.24.00 19.91 10.4% Sales Tax 422.000.72.531.90.24.00 19.8, Tota I : 760.1 251305 2/17/2022 070855 NAVIA BENEFIT SOLUTIONS 10410458 JANUARY FSA FEES MIN FEE - JANUARY 001.000.22.518.10.41.00 25.0( 10410459 JANUARY FSA FEES PARTICIPANT FEES - FSA 001.000.22.518.10.41.00 199.2( Total: 224.2( 251306 2/17/2022 024302 NELSON PETROLEUM 0787191-IN FLEET- FILTERS FLEET - FILTERS 511.000.77.548.68.34.40 66.2( 10.4% Sales Tax 511.000.77.548.68.34.40 6.8F Total : 73.01 251307 2/17/2022 078847 NEWNUM, BETSY 10381 YOGA 10381 YOGA INSTRUCTION 10381 YOGA INSTRUCTION 001.000.64.571.27.41.00 92.4( Total : 92.4( 251308 2/17/2022 062837 NORSTAR INDUSTRIES 59910 UNITS 11, 14 & 22 - PARTS/ KUPER Page: 45 Packet Pg. 158 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251308 2/17/2022 062837 NORSTAR INDUSTRIES Voucher List City of Edmonds Invoice (Continued) 251309 2/17/2022 064215 NORTHWEST PUMP & EQUIP CO 3284094-00 251310 2/17/2022 070306 OBERG, WILLIAM 251311 2/17/2022 065720 OFFICE DEPOT PO # Description/Account UNITS 11, 14 & 22 - PARTS/ KUPER 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total CITY PARK BUILDING - SERVICE C( CITY PARK BUILDING - SERVICE C( 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total 13 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 Total 225358226001 INV 225358226001 - ACCT 9052043' POST IT FLAGS 001.000.41.521.10.31.00 DURABLE INDEX FLAGS - DISCOUI 001.000.41.521.10.31.00 YELLOW CHISEL HIGHLIGHTER 001.000.41.521.10.31.00 BLACK RETRACTABLE PENS 001.000.41.521.10.31.00 10.4% Sales Tax 001.000.41.521.10.31.00 225500995001 INV 225500995001 - ACCT 9052043' SCOTCH TAPE REFILLS 001.000.41.521.10.31.00 10.4% Sales Tax 001.000.41.521.10.31.00 225500997001 INV 225500997001 - ACCT 9052043' 7.4.a Page: 46 Page: 46 Packet Pg. 159 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 47 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 251311 2/17/2022 065720 OFFICE DEPOT (Continued) FILE FOLDER LABELS 3 PKS -DISC 001.000.41.521.10.31.00 38.7< 10.4% Sales Tax 001.000.41.521.10.31.00 4.0: Total: 177.71 251312 2/17/2022 073714 OLBRECHTS & ASSOC PLLC 3 PLANNING - PROF SVCS Examiner hours (Olbrechts)- 001.000.62.558.60.41.00 4,431.7.E Total : 4,431.7E 251313 2/17/2022 077389 OLYMPIC ELEVATOR COMPANY 12570 F.A.C. - DOWN PAYMENT FOR FIRE F.A.C. - DOWN PAYMENT FOR FIRE 001.000.66.518.30.48.00 18,655.7( 10.4% Sales Tax 001.000.66.518.30.48.00 1,940.1 Total : 20,595.W 251314 2/17/2022 026200 OLYMPIC VIEW WATER DISTRICT 0054671 HICKMAN PARK IRRIGATION HICKMAN PARK IRRIGATION 001.000.64.576.80.47.00 24.6E 0060860 HICKMAN PARK DRINKING FOUNT/ HICKMAN PARK DRINKING FOUNT/ 001.000.64.576.80.47.00 135.1 E Total : 159.81 251315 2/17/2022 072739 O'REILLYAUTO PARTS 3685-183805 FLEET - FUEL FILTER FLEET - FUEL FILTER 511.000.77.548.68.31.10 10.1; 10.4% Sales Tax 511.000.77.548.68.31.10 1.0E 3685-184611 FLEET - SUPPLIES FLEET - SUPPLIES 511.000.77.548.68.31.20 24.3 , 10.5% Sales Tax Page: 47 Packet Pg. 160 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 48 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 251315 2/17/2022 072739 O'REILLYAUTO PARTS (Continued) 511.000.77.548.68.31.20 2.5E 3685-186249 UNIT 588 - PARTS/ OIL FILTER UNIT 588 - PARTS/ OIL FILTER 511.000.77.548.68.31.10 2.7� 10.4% Sales Tax 511.000.77.548.68.31.10 0.2f Total : 41.2' 251316 2/17/2022 002203 OWEN EQUIPMENT COMPANY 00104846 UNIT 121 - PARTS UNIT 121 - PARTS 511.000.77.548.68.31.10 133.7E Freight 511.000.77.548.68.31.10 19.8� 10.4% Sales Tax 511.000.77.548.68.31.10 15.9E 00104870 SEWER - SUPPLIES SEWER - SUPPLIES 423.000.75.535.80.31.00 3,296.0( 10.4% Sales Tax 423.000.75.535.80.31.00 342.7E 00104938 UNIT 121 PARTS UNIT 121 PARTS 511.000.77.548.68.31.10 2,499.5E 10.4% Sales Tax 511.000.77.548.68.31.10 259.9E Total : 6,567.9' 251317 2/17/2022 075735 PACIFIC SECURITY 39727 SECURITY JANUARY 22 SECURITY JANUARY 22 001.000.23.512.51.41.02 3,404.4E Total: 3,404.4E 251318 2/17/2022 072507 PEACE OF MIND OFFICE SUPPORT 02012022 PLANNING - PROF SVCS (MEETING Planning Board Minutes- 001.000.62.558.60.41.00 288.0( Page: 48 Packet Pg. 161 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 49 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 251318 2/17/2022 072507 PEACE OF MIND OFFICE SUPPORT (Continued) 02082022 PLANNING - PROF SVCS Planning Board Minute/Note taking- 001.000.62.558.60.41.00 96.0( Tota I : 384.0( 251319 2/17/2022 073871 PERSONNEL EVALUATION INC 42984 INV 42984 - EDMONDS PD JAN 2022 PERSONNEL EVALUATIOI 001.000.41.521.10.41.00 40.0( Total : 40.0( 251320 2/17/2022 074793 PETDATA INC 10428 INV 10428 - JAN 2022- EDMONDS P JAN 2022 1YR PET LICENSES 001.000.41.521.70.41.00 1,738.8( Total : 1,738.8( 251321 2/17/2022 071783 PIGSKIN UNIFORMS 2022-10 INV 2022-10 - EDMONDS PD - STRP SUMMER WT JUMPSUIT W/EXTRA; 001.000.41.521.22.24.00 540.0( Freight 001.000.41.521.22.24.00 25.0( Sales Tax 001.000.41.521.22.24.00 48.5� Total : 613.55 251322 2/17/2022 028860 PLATT ELECTRIC SUPPLY 2K09776 TRAFFIC - SUPPLIES/ FUSES TRAFFIC - SUPPLIES/ FUSES 111.000.68.542.64.31.00 316.0� 10.4% Sales Tax 111.000.68.542.64.31.00 32.8 Total : 348.9E 251323 2/17/2022 070160 POETS & WRITERS INC 2022-32413 WOTSAD WOTS AD 117.100.64.573.20.41.40 600.0( Tota I : 600.0( Page: 49 Packet Pg. 162 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 251324 2/17/2022 076342 PONTEM SOFTWARE BY RIA 00010724 CEMETERY SOFTWARE ANNUAL S CEMETERY SOFTWARE ANNUAL S 130.000.64.536.20.49.00 Tota I : 251325 2/17/2022 078800 POPA & ASSOCIATES BID-1 BID/ED! COPYWRITING (NEW YEAI BID/ED! COPYWRITING (NEW YEAI 140.000.61.558.70.41.00 Total 251326 2/17/2022 029117 PORT OF EDMONDS 03870 PORT RIGHT-OF-WAY LEASE FOR PORT RIGHT-OF-WAY LEASE FOR 422.000.72.531.90.41.50 Tota I : 251327 2/17/2022 029800 PRINZ, DANIEL 17 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 Tota I : 251328 2/17/2022 071594 PROFORCE LAW ENFORCEMENT 472917 INV 472917 - CUST 7522 - EDMOND M&P RIGHT HAND HOLSTERS 001.000.41.521.22.31.00 M&P LEFT HAND HOLSTERS 001.000.41.521.22.31.00 10.4% Sales Tax 001.000.41.521.22.31.00 473728 INV473728 - CUST 7522 - EDMONDi S&W MOUNTING PLATES 001.000.41.521.40.31.00 10.4% Sales Tax 001.000.41.521.40.31.00 Total 251329 2/17/2022 068697 PUBLIC SAFETY TESTING INC PSTI22-7 ACOP BACKGROUNDS O'LAUGHLIN AND SNIFFEN 7.4.a Page: 50 Page: 50 Packet Pg. 163 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 251329 2/17/2022 068697 PUBLIC SAFETY TESTING INC (Continued) 001.000.22.521.10.41.00 Tota I : 251330 2/17/2022 046900 PUGET SOUND ENERGY 200002411383 YOST PARK/POOL 9535 BOWDOIN YOST PARK/POOL 9535 BOWDOIN 001.000.64.576.80.47.00 Total 251331 2/17/2022 075769 QUADIENT LEASING USA INC N9245964 UB FOLDING MACHINE LEASE 11/2 UB Folding Machine Lease 11/28/21 421.000.74.534.80.45.00 UB Folding Machine Lease 11/28/21 423.000.75.535.80.45.00 UB Folding Machine Lease 11/28/21 422.000.72.531.90.45.00 10.4% Sales Tax 421.000.74.534.80.45.00 10.4% Sales Tax 423.000.75.535.80.45.00 10.4% Sales Tax 422.000.72.531.90.45.00 Tota I : 251332 2/17/2022 078733 QUIET THYME WELLNESS 10218 YOGA 10218 YOGA INSTRUCTION 10218 YOGA INSTRUCTION 001.000.64.571.27.41.00 Tota I : 251333 2/17/2022 062657 REGIONAL DISPOSAL COMPANY 0000055443 STORM - STREET SWEEPINGS STORM - STREET SWEEPINGS 422.000.72.531.10.49.00 0000055444 STORM - STREET SWEEPINGS STORM - STREET SWEEPINGS 422.000.72.531.10.49.00 Tota I : 7.4.a Page: 51 Page: 51 Packet Pg. 164 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 251334 2/17/2022 078283 REINTEGRATED MEDIA 149 251335 2/17/2022 066786 RELIABLE SECURITY SOUND & DATA 23716 23722 251336 2/17/2022 061540 REPUBLIC SERVICES #197 3-0197-0800478 3-0197-0800897 3-0197-0801132 7.4.a Page: 52 PO # Description/Account Amoun STATE OF THE CITY - VIDEO/LIVE STATE OF THE CITY - VIDEO/LIVE 001.000.61.557.20.49.00 250.0( Total : 250.0( .. PUBLIC SAFETY - SERVICE TO CAF N 10.4% Sales Tax 001.000.66.518.30.48.00 24.7.E U E PUBLIC SAFETY - SERVICE TO CAF 001.000.66.518.30.48.00 238.0( Z NEIGHBORHOOD CITY OFFICE - IN o NEIGHBORHOOD CITY OFFICE - IN 001.000.66.518.30.48.00 18,045.6, p 10.4% Sales TaxCL Q. 001.000.66.518.30.48.00 1,876.71 Q Total : 20,185.11 N N FIRE STATION #20 23009 88TH AVE r- FIRE STATION #20 23009 88TH AVE T N 001.000.66.518.30.47.00 248.0� y PUBLIC WORKS OMC 7110 210TH ; E PUBLIC WORKS OMC 7110 210TH ; 001.000.65.518.20.47.00 39.8E PUBLIC WORKS OMC 7110 210TH ; c 111.000.68.542.90.47.00 151.5< E PUBLIC WORKS OMC 7110 210TH ; 421.000.74.534.80.47.00 151.5E a PUBLIC WORKS OMC 7110 210TH ; r Q 423.000.75.535.80.47.10 151.5E PUBLIC WORKS OMC 7110 210TH ; 511.000.77.548.68.47.00 151.5E PUBLIC WORKS OMC 7110 210TH ; 422.000.72.531.90.47.00 151.51 FIRE STATION #16 8429 196TH ST FIRE STATION #16 8429 196TH ST 001.000.66.518.30.47.00 268.0 Page: 52 Packet Pg. 165 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 53 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 251336 2/17/2022 061540 REPUBLIC SERVICES #197 (Continued) 3-0197-0829729 CLUBHOUSE 6801 N MEADOWDAL CLUBHOUSE 6801 N MEADOWDAL 001.000.66.518.30.47.00 71.6E Tota I : 1,385.21 251337 2/17/2022 067447 RILEY, CHARLES H 16 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 2,700.M Total : 2,700.05 251338 2/17/2022 064769 ROMAINE ELECTRIC 5-034876 UNIT 283 - BATTERY 10.4% Sales Tax 511.000.77.548.68.31.10 11.4� UNIT 283 - BATTERY 511.000.77.548.68.31.10 110.4, 5-034994 UNIT 69 - BATTERY UNIT 69 - BATTERY 511.000.77.548.68.31.10 105.1 f 10.4% Sales Tax 511.000.77.548.68.31.10 10.9� Total: 238.0E 251339 2/17/2022 078495 SAVATREE LLC 9448805 DEV SVCS - PROF SVCS Tree Manangement Plan -Urban Tree 001.000.62.524.10.41.00 10,000.0( Total: 10,000.0( 251340 2/17/2022 067076 SEATTLE PUMP AND EQUIPMENT CO 229039-1 UNIT 98 - PARTS/ REEL SWIVEL UNIT 98 - PARTS/ REEL SWIVEL 511.000.77.548.68.31.10 425.0( 10.4% Sales Tax 511.000.77.548.68.31.10 44.2' Total : 469.2' 251341 2/17/2022 061135 SEAVIEW BUICK GMC 308479 UNIT 891 - PARTS/ MIRROR Page: 53 Packet Pg. 166 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 54 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 251341 2/17/2022 061135 SEAVIEW BUICK GMC (Continued) UNIT 891 - PARTS/ MIRROR 511.000.77.548.68.31.10 164.8, 10.5% Sales Tax -71 511.000.77.548.68.31.10 17.3' u) Total: 182.1: 251342 2/17/2022 036955 SKY NURSERY T-1930905 PM: FLOWER PROGRAM SUPPLIE; t U PM: FLOWER PROGRAM SUPPLIE E 001.000.64.576.81.31.00 64.9 1 Z 10.3% Sales Tax o 001.000.64.576.81.31.00 6.6� 'R T-1933969 PM: FLOWER PROGRAM SUPPLIE; p PM: FLOWER PROGRAM SUPPLIE; Q. 001.000.64.576.81.31.00 171.9E Q 10.3% Sales Tax .. 001.000.64.576.81.31.00 N 17.7' N Total : 261.X r 251343 2/17/2022 075628 SNO CO DEPT OF EMERG MGMT I000580098 Q1-2022 EMERGENCY COMM & DIc 01-2022 Emergency Communication E 001.000.39.525.60.41.50 14,697.5( T Total: 14,697.5( c 251345 2/17/2022 037375 SNO CO PUD NO 1 200124873 TRAFFIC LIGHT 9933 100TH AVE W t TRAFFIC LIGHT 9933 100TH AVE W 111.000.68.542.64.47.00 41.1 f 200202919 LIFT STATION #8 113 RAILROAD AV Q LIFT STATION #8 113 RAILROAD AV 423.000.75.535.80.47.10 86.7E 200274959 TRAFFIC LIGHT 23602 76TH AVE W TRAFFIC LIGHT 23602 76TH AVE W 111.000.68.542.64.47.00 19.7,1 200326460 HUMMINGBIRD PARK 1000 EDMON HUMMINGBIRD PARK 1000 EDMON 001.000.64.576.80.47.00 22.6' Page: 54 Packet Pg. 167 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251345 2/17/2022 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 7.4.a Page: 55 Invoice PO # Description/Account Amoun (Continued) 200422418 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 816.31 . . 200493153 TRAFFIC LIGHT 22000 76TH AVE W TRAFFIC LIGHT 22000 76TH AVE W 111.000.68.542.64.47.00 38.1( 200650851 CITY PARK RESTROOMS E CITY PARK RESTROOMS M 001.000.64.576.80.47.00 22.0E 200651644 PARK MAINTENANCE SHOP o PARK MAINTENANCE SHOP R 001.000.64.576.80.47.00 655.0, o 200663953 ANWAY PARK 131 SUNSET AVE / M L a ANWAY PARK 131 SUNSET AVE / M Q 001.000.64.576.80.47.00 730.4E N 200943348 TRAFFIC LIGHT 23202 EDMONDS V N TRAFFIC LIGHT 23202 EDMONDS V r 111.000.68.542.64.47.00 43.4E c 201054327 BRACKETT'S LANDING NORTH 501 y BRACKETT'S LANDING NORTH 50 I E 001.000.64.576.80.47.00 137.9� T 201103561 TRAFFIC LIGHT 23800 FIRDALE AVI a ; TRAFFIC LIGHT 23800 FIRDALE AVI m 111.000.68.542.64.47.00 40.7( E 201192226 TRAFFIC LIGHT 20408 76TH AVE W U TRAFFIC LIGHT 20408 76TH AVE W r 111.000.68.542.64.47.00 20.5' Q 201383270 CITY PARK GAZEBO CITY PARK GAZEBO 001.000.64.576.80.47.00 20.7( 201501277 LIFT STATION #14 7905 1 /2 211 TH F LIFT STATION #14 7905 1 /2 211 TH F 423.000.75.535.80.47.10 31.2( 201532926 LIFT STATION #7 121 W DAYTON S- LIFT STATION #7 121 W DAYTON S- Page: 55 Packet Pg. 168 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 56 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 251345 2/17/2022 037375 SNO CO PUD NO 1 (Continued) 423.000.75.535.80.47.10 189.9� 201557303 CEMETERY BUILDING CEMETERY BUILDING 130.000.64.536.50.47.00 185.0E 201563434 TRAFFIC LIGHT 660 EDMONDS WA TRAFFIC LIGHT 660 EDMONDS WA 111.000.68.542.64.47.00 U 33.6' E 201610276 OVERHEAD STREET LIGHTING AT R OVERHEAD STREET LIGHTING AT U 130.000.64.536.50.47.00 8.3( o 201656907 DECORATIVE LIGHTING 413 MAIN! �a DECORATIVE LIGHTING 413 MAIN! o L 111.000.68.542.63.47.00 470.7( a 201703758 PEDEST CAUTION LIGHT 23190 10( Q PEDEST CAUTION LIGHT 23190 10( N 04 111.000.68.542.64.47.00 36.7- N 201711785 STREET LIGHTING 1 LIGHTS @ 15( r STREET LIGHTING (183 LIGHTS @ c 111.000.68.542.63.47.00 8.6, N 201762101 415 5TH AVE S E 415 5TH AVE S f° 001.000.64.576.80.47.00 41.9, 201790003 ALDERWOOD INTERIE 6130 168TH m ALDERWOOD INTERIE 6130 168TH E 421.000.74.534.80.47.00 21.7' U 202077194 FIRE STATION #20 23009 88TH AVE f° r FIRE STATION #20 23009 88TH AVE Q 001.000.66.518.30.47.00 632.5� 202114484 CITY PARK S RESTROOMS & SHEL CITY PARK S RESTROOMS & SHEL 001.000.64.576.80.47.00 190.1 E 202139655 BRACKETT'S LANDING SOUTH 100 BRACKETT'S LANDING SOUTH 100 001.000.64.576.80.47.00 26.2' 202161535 CEMETERY WELL PUMP Page: 56 Packet Pg. 169 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251345 2/17/2022 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 7.4.a Page: 57 Invoice PO # Description/Account Amoun (Continued) CEMETERY WELL PUMP 130.000.64.536.50.47.00 77.7z 202250635 9TH/GASPER LANDSCAPE BED / M 9TH/GASPER LANDSCAPE BED / M 001.000.64.576.80.47.00 22.6" 202289096 TRAFFIC LIGHT 22400 HWY 99 / ME TRAFFIC LIGHT 22400 HWY 99 / ME E 111.000.68.542.64.47.00 60.o� 202356739 TRAFFIC LIGHT 21530 76TH AVE W TRAFFIC LIGHT 21530 76TH AVE W o 111.000.68.542.64.47.00 30.4E 'R 202421582 LOG CABIN & DECORATIVE LIGHTI o LOG CABIN & DECORATIVE LIGHTI L a 001.000.66.518.30.47.00 236.8E Q 202499539 LIFT STATION #1 105 GASPERS ST LIFT STATION #1 105 GASPERS ST N N 423.000.75.535.80.47.10 963.4E r 202529186 STREET LIGHTING (406 LIGHTS @ c STREET LIGHTING (406 LIGHTS @ y 111.000.68.542.63.47.00 3,963.6, .9 202529202 STREET LIGHTING 7 LIGHTS @ 40( T STREET LIGHTING (7 LIGHTS @ 40 a ; 111.000.68.542.63.47.00 110.8E y 202576153 STREET LIGHTING (2097 LIGHTS C STREET LIGHTING (2097 LIGHTS C @ 111.000.68.542.63.47.00 13,501.0' r 202579488 STREET LIGHTING (33 LIGHTS @ 2 Q STREET LIGHTING (33 LIGHTS @ 2 111.000.68.542.63.47.00 379.8f 202620415 MATHAY BALLINGER PARK IRRIGA MATHAY BALLINGER PARK IRRIGA 001.000.64.576.80.47.00 19.1 E 204292213 CHARGE STATION #1 552 MAIN ST CHARGE STATION #1 552 MAIN ST 111.000.68.542.64.47.00 245.7E Page: 57 Packet Pg. 170 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251345 2/17/2022 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 7.4.a Page: 58 Invoice PO # Description/Account Amoun (Continued) 204467435 HAZEL MILLER PLAZA HAZEL MILLER PLAZA 001.000.64.576.80.47.00 35.5z .. 204714893 STREET LIGHTING (1 LIGHT @ 150' STREET LIGHTING (1 LIGHT @ 150' 111.000.68.542.63.47.00 6.1 , 204714927 STREET LIGHTING (19 LIGHTS @ 2 E STREET LIGHTING (19 LIGHTS @ 2 111.000.68.542.63.47.00 158.9( 204714935 STREET LIGHTING (5 LIGHTS @ 40 0 STREET LIGHTING (5 LIGHTS @ 40 �a 111.000.68.542.63.47.00 86.7- o 204714943 STREET LIGHTING (4 LIGHTS @ 10 L Q- STREET LIGHTING (4 LIGHTS @ 10 Q 111.000.68.542.63.47.00 18.9" N 205184385 LIFT STATION #5 432 3RD AVE S / fV N LIFT STATION #5 432 3RD AVE S / fV r 423.000.75.535.80.47.10 28.8� c 205307580 DECORATIVE & STREET LIGHTING y DECORATIVE & STREET LIGHTING E 111.000.68.542.64.47.00 226.4z 220547582 TRAFFIC LIGHT SR104 @ 95TH AVE a ; TRAFFIC LIGHT SR104 @ 95TH AVE m 111.000.68.542.63.47.00 43.3E E 220792758 TRAFFIC LIGHT 22730 HWY 99 - ME U TRAFFIC LIGHT 22730 HWY 99 - ME r 111.000.68.542.64.47.00 106.9E Q 221593742 TRAFFIC LIGHT 21132 76TH AVE W TRAFFIC LIGHT 21132 76TH AVE W 111.000.68.542.64.47.00 114.0E 221732084 VETERANS PLAZA METER 1000597 VETERANS PLAZA METER 1000597 001.000.64.576.80.47.00 113.1, 222398059 SIGNAL CABINET 22730 HIGHWAY 22730 Highway 99, Signal Cabinet - Page: 58 Packet Pg. 171 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 251345 2/17/2022 037375 SNO CO PUD NO 1 (Continued) 222704272 222818874 251346 2/17/2022 063941 SNO CO SHERIFFS OFFICE 1000578652 251347 2/17/2022 037075 SNOHOMISH CO AUDITOR'S OFFICE I-VR-4 251348 2/17/2022 076433 SNOHOMISH COUNTY 911 251349 2/17/2022 038100 SNO-KING STAMP 4329 PO # Description/Account 111.000.68.542.64.47.00 WWTP: 1/8-2/3/22 FLOWMETER 10( 1/8-2/3/22 FLOW METER 2400 HIGI 423.000.76.535.80.47.62 DECORATIVE LIGHTING 115 2ND A) Decorative Lighting 115 2nd Ave S / 111.000.68.542.63.47.00 Total 1000578652 - CUST SSH0095 - EDM 12/6, 12/7&12/9 RANGE USAGE 10F 001.000.41.521.40.41.00 Total 2021 VOTER REGISTRATION DISTF 2021 Voter Registration - District 001.000.39.514.90.41.50 Total FEB-2022 COMMUNICATION DISPA' FEB-2022 COMMUNICATION DISPA' 001.000.39.528.00.41.50 FEB-2022 COMMUNICATION DISPA' 421.000.74.534.80.41.50 FEB-2022 COMMUNICATION DISPA' 423.000.75.535.80.41.50 Total 69078 INV 69078 - EDMONDS PD LOCKER TAGS- HATCHETT/SANOG 001.000.41.521.10.31.00 MAILBOX TAGS- HATCHETT/SANO( 001.000.41.521.10.31.00 10.4% Sales Tax 001.000.41.521.10.31.00 7.4.a Page: 59 Amoun 101.01 18.0< v m t U 27.9z E 25,270.8: 0 R 2,550.0( o 2,550.0( Q. a a N N 49,771.8z 49,771.81 N 0 N E 76,390.8E a: c 2,010.2E t 2,010.2E 2 80,411.4, Q 9.0( 14.0( 2.3� Page: 59 Packet Pg. 172 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251349 2/17/2022 038100 SNO-KING STAMP 251350 251351 Voucher List City of Edmonds Invoice (Continued) 69079 2/17/2022 037303 SO SNOHOMISH CO FIRE & RESCUE 22-003 Mar-22 2/17/2022 038410 SOUND SAFETY PRODUCTS 119062/4 123042/4 123052/4 123215/4 7.4.a Page: 60 PO # Description/Account Amoun INV 69079 - EDMONDS PD MAGNETIC TAGS FOR PATROL FOF 001.000.41.521.10.31.00 144.0( Freight 001.000.41.521.10.31.00 5.0( 10.4% Sales Tax U 001.000.41.521.10.31.00 15.5( E Total Q4-21 EMS BILLING, POSTAGE & R o 04-21 Ambulance billings, postage & 001.000.39.522.70.41.00 16,646.5, p MAR-2022 FIRE SERVICES CONTRj Q. Mar-2022 Fire Services Contract Payi Q 001.000.39.522.20.41.50 654236.4, .. Total : 670:882.91 N r- WATER - WORK WEAR J. KOBYLK N WATER - WORK WEAR J. KOBYLK 421.000.74.534.80.24.00 N 216.9( E 10.4% Sales Tax M 421.000.74.534.80.24.00 22.5E U STORM - WORK WEAR/ BOOTS M. c STORM - WORK WEAR/ BOOTS M. 422.000.72.531.90.24.00 279.9£ u 10.4% Sales Tax 422.000.72.531.90.24.00 r 29.1 , Q STORM - WORK WEAR K. HARRIS STORM - WORK WEAR K. HARRIS 422.000.72.531.90.24.00 371.7� 10.4% Sales Tax 422.000.72.531.90.24.00 38.6, STREET- WORK WEAR D. BROWN STREET- WORK WEAR D. BROWN 111.000.68.542.90.24.00 350.4( Page: 60 Packet Pg. 173 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 61 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 251351 2/17/2022 038410 SOUND SAFETY PRODUCTS (Continued) 10.4% Sales Tax 111.000.68.542.90.24.00 36.4z 123410/4 FAC MAINT - WORK WEAR A. BARk FAC MAINT - WORK WEAR A. BARk 001.000.66.518.30.24.00 218.5z 10.4% Sales Tax U 001.000.66.518.30.24.00 22.7< E 123501/4 FAC MAINT- WORK WEAR F. KEEI\ R FAC MAINT- WORK WEAR F. KEEI\ 001.000.66.518.30.24.00 223.8( O 10.4% Sales Tax 001.000.66.518.30.24.00 23.2E o 123558/4 STORM - WORK WEAR A. GOLSHA Q- STORM - WORK WEAR A. GOLSHA a Q 422.000.72.531.90.24.00 163.9� N 10.4% Sales Tax N 422.000.72.531.90.24.00 17.0E r 123561/4 STORM - WORK WEAR A. GOLSHA c STORM - WORK WEAR A. GOLSHA rn 422.000.72.531.90.24.00 329.3E . 10.4% Sales Tax 422.000.72.531.90.24.00 34.2E 454311/1 STREET - WORK WEAR J. THOMSE y STREET - WORK WEAR J. THOMSE E 111.000.68.542.90.24.00 307.1( R 9.8% Sales Tax r 111.000.68.542.90.24.00 30.1( Q 454312/1 STREET - WORK WEAR/ JACKET J. STREET - WORK WEAR/ JACKET J. 111.000.68.542.90.24.00 114.9� 9.8% Sales Tax 111.000.68.542.90.24.00 11.2 , 45471/6 STORM - WORK WEAR L. JOHNSOI STORM - WORK WEAR L. JOHNSOI Page: 61 Packet Pg. 174 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 251351 2/17/2022 038410 SOUND SAFETY PRODUCTS (Continued) 251352 2/17/2022 039775 STATE AUDITOR'S OFFICE 251353 2/17/2022 071585 STERICYCLE INC PO # Description/Account 422.000.72.531.90.24.00 9.2% Sales Tax 422.000.72.531.90.24.00 455174/1 STREET - WORK WEAR T. HANSOP STREET - WORK WEAR T. HANSOP 111.000.68.542.90.24.00 9.8% Sales Tax 111.000.68.542.90.24.00 455317/1 STREET- WORK WEAR W. SANDE STREET- WORK WEAR W. SANDE 111.000.68.542.90.24.00 9.8% Sales Tax 111.000.68.542.90.24.00 45766/6 STORM - WORK WEAR/ JACKET L. STORM - WORK WEAR/ JACKET L. 422.000.72.531.90.24.00 9.2% Sales Tax 422.000.72.531.90.24.00 Total L146602 01-2022 AUDIT FEES 01-2022 Audit Fees 001.000.39.514.20.41.50 01-2022 Audit Fees 111.000.68.543.30.41.50 01-2022 Audit Fees 421.000.74.534.80.41.50 01-2022 Audit Fees 422.000.72.531.90.41.50 01-2022 Audit Fees 423.000.75.535.80.41.50 Total 3005885001 INV 3005885001 - CUST 6076358 - E MONTHLY SERVICE CHARGE W/ Bi 7.4.a Page: 62 Amoun 373.5' 34.3E N m 265.4' E 26.0' 0 Gl N 89.9� N T 8.2E c 3,842.9( E 58.0< E 5.8' U M r 17.4, Q 17.4, 17.4, 116.1( Page: 62 Packet Pg. 175 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 251353 2/17/2022 071585 STERICYCLE INC (Continued) 001.000.41.521.80.41.00 Tota I : 251354 2/17/2022 040250 STEUBER DISTRIBUTING 2912384 PM: FLOWER BASKET SUPPLIES PM: FLOWER BASKET SUPPLIES 125.000.64.576.80.31.00 9.2% Sales Tax 125.000.64.576.80.31.00 Total 251355 2/17/2022 068360 SUMMIT LAW GROUP 133162 PD INVESTIAGATION PD INVESTIGATION 001.000.22.521.10.41.00 Total 251356 2/17/2022 040917 TACOMA SCREW PRODUCTS INC 180025902-00 ROADWAY - SUPPLIES/ RAKES, SI[ ROADWAY - SUPPLIES/ RAKES, SI[ 111.000.68.542.31.31.00 10.4% Sales Tax 111.000.68.542.31.31.00 180025902-01 ROADWAY - SUPPLIES/ RAKES ROADWAY - SUPPLIES/ RAKES 111.000.68.542.31.31.00 10.4% Sales Tax 111.000.68.542.31.31.00 180025902-02 ROADWAY - SUPPLIES/ SHOVELS ROADWAY - SUPPLIES/ SHOVELS 111.000.68.542.31.31.00 10.4% Sales Tax 111.000.68.542.31.31.00 180028361-00 FLEET - SUPPLIES FLEET - SUPPLIES 511.000.77.548.68.31.20 10.4% Sales Tax 511.000.77.548.68.31.20 7.4.a Page: 63 Page: 63 Packet Pg. 176 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 64 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 251356 2/17/2022 040917 040917 TACOMA SCREW PRODUCTS INC (Continued) Total : 2,095.3E 251357 2/17/2022 040916 TC SPAN AMERICA 95990 FLEET - T-SHIRTS FLEET - T-SHIRTS 511.000.77.548.68.24.00 339.7E 10.4% Sales Tax 511.000.77.548.68.24.00 35.3' 95993 FLEET - EMBROIDERY ON CARHAI FLEET - EMBROIDERY ON CARHAI 511.000.77.548.68.24.00 167.9( 10.4% Sales Tax 511.000.77.548.68.24.00 17.4E Tota I : 560.4' 251358 2/17/2022 065459 THE HERALD SUBSCRIPTION DH-10925948 WWTP: 1/28/22-1/27/23 DAILY SUB; 12 months 423.000.76.535.80.49.00 109.5( Total : 109.5( 251359 2/17/2022 075587 THE UPS STORE #6392 0032 WWTP: 1/19/22 SHIP CHARGE 1/19/22 SHIP CHARGE 423.000.76.535.80.42.00 14.7E Total : 14.7F 251360 2/17/2022 072649 THE WIDE FORMAT COMPANY 134369 DEV SVCS MONTHLY COPIER CON Montly Base Charge (Feb 2022)- 001.000.62.524.10.45.00 192.5( 10.4% Sales Tax 001.000.62.524.10.45.00 20.0, Total : 212.5: 251361 2/17/2022 049500 THOMSON REUTERS - WEST 6146567404 COURTROOM HANDBOOK COURTROOM HANDBOOK 001.000.23.512.51.31.10 826.0( 10.4% Sales Tax 001.000.23.512.51.31.10 85.9( 843162566 SUBSCRIPTION PRODUCT CHARG Page: 64 Packet Pg. 177 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 251361 2/17/2022 049500 THOMSON REUTERS - WEST (Continued) SUBSCRIPTION PRODUCT CHARG 001.000.23.512.51.49.00 10.4% Sales Tax 001.000.23.512.51.49.00 Tota I : 251362 2/17/2022 038315 TK ELEVATOR CORPORATION 3006411937 MUSEUM - SERVICE OIL & GREASE MUSEUM - SERVICE OIL & GREASE 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 US53294 ELEVATOR MAINTENANCE SNO-ISI ELEVATOR MAINTENANCE SNO-ISI 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 US53301 ELEVATOR MAINTENANCE F. ANDE ELEVATOR MAINTENANCE FRANC[ 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 US53869 ELEVATOR MAINTENANCE CIVIC C ELEVATOR MAINTENANCE CIVIC C 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total 251363 2/17/2022 042750 TRIBUZIO, WALLACE 10 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 Tota I : 251364 2/17/2022 070774 ULINE INC 144211744 INV 144211744 - CUST 2634605 - EC 6X1000 CRYSTAL CLEAR TUBING 7.4.a Page: 65 Page: 65 Packet Pg. 178 vchlist 02/17/2022 11:40:45AM Bank code Voucher 251364 251365 251366 usbank Date Vendor 2/17/2022 070774 ULINE INC Voucher List City of Edmonds Invoice (Continued) 144939907 2/17/2022 078842 ULTIMATE RAINBOW CONSULTING 2_2022 2/17/2022 077070 UNITED RECYCLING & CONTAINER 258496 259214 7.4.a Page: 66 PO # Description/Account Amoun 001.000.41.521.80.31.00 198.0( HARDWARE BAG 250/BD 001.000.41.521.80.31.00 52.0( 57LB GROCERY BAG 001.000.41.521.80.31.00 128.0( 9X12 RECLOSABLE BAG 001.000.41.521.80.31.00 312.0( E 6X9 RECLOSABLE BAG 001.000.41.521.80.31.00 _M 144.0( 5X7 CLASP ENVELOPE 250/CT O 001.000.41.521.80.31.00 86.0( > Freight o 001.000.41.521.80.31.00 95.3' a 10.4% Sales Tax Q 001.000.41.521.80.31.00 105.5� N WWTP: PO 768 GLASS WIPES, EAF N PO 768 GLASS WIPES, EARPLUG E T 423.000.76.535.80.31.00 318.0( c Freight 423.000.76.535.80.31.00 43.3, •� 10.4% Sales Tax 423.000.76.535.80.31.00 37.5E Total: 1,519.8: E FACILITATION OF 2/2/22 DIVERSITI U FACILITATION OF 2/2/22 DIVERSITI rf° 001.000.61.557.20.41.00 300.0( Q Total : 300.0( STORM & PARKS DUMP FEES STORM - DUMP FEES 422.000.72.531.10.49.00 169.4E PARKS -DUMP FEES/ BRUSH 001.000.64.576.80.47.00 720.0( STORM & PARKS DUMP FEES Page: 66 Packet Pg. 179 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 251366 2/17/2022 077070 UNITED RECYCLING & CONTAINER (Continued) 251367 2/17/2022 070767 UNITED RENTALS NW INC 259967 260688 261470 201831882-001 251368 2/17/2022 044960 UTILITIES UNDERGROUND LOC CTR 2010146 PO # Description/Account PARKS - DUMP FEES/ DIRTY BRUS 001.000.64.576.80.47.00 STORM - DUMP FEES/ DIRTY BRUE 422.000.72.531.10.49.00 STORM - DUMP FEES STORM - DUMP FEES 422.000.72.531.10.49.00 STORM - DUMP FEES STORM - DUMP FEES 422.000.72.531.10.49.00 STORM - DUMP FEES STORM - DUMP FEES 422.000.72.531.10.49.00 Total PM: BOOM RENTAL PM: BOOM RENTAL 001.000.64.576.80.45.00 10.4% Sales Tax 001.000.64.576.80.45.00 Total UTILITIES UNDERGROUND LOCATI UTILITIES UNDERGROUND LOCATI 421.000.74.534.80.41.00 UTILITIES UNDERGROUND LOCATI 422.000.72.531.90.41.00 UTILITIES UNDERGROUND LOCATI 423.000.75.535.80.41.00 Total 251369 2/17/2022 067865 VERIZON WIRELESS 9898519125 C/A 442201730-00001 iPad Cell Service Mayor's Office 001.000.21.513.10.42.00 Dayton St Stormwater Pump Station 7.4.a Page: 67 Amoun 240.0( 1,440.0( � m t U 1,828.4( E 854.7( o �a 0 L 285.0( a 5,537.5° Q N N r- 2,273.4- c U) 236.4' E 2,509.8' 12 c m E 95.7E u �a r 95.7E Q 98.6� 290.2' 35.1 Page: 67 Packet Pg. 180 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 68 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 251369 2/17/2022 067865 VERIZON WIRELESS (Continued) 422.000.72.531.90.42.00 26.6- Total : 61.7: 251370 2/17/2022 078265 VICK, ASHLEY JAN 2022 JAN 2022 TRAINING PER DIEM - VI( JAN 2022 TRAINING PER DIEM 001.000.41.521.40.43.00 207.0( FUEL REIMBURSEMENT 001.000.41.521.40.43.00 95.6z Total : 302.6z 251371 2/17/2022 061485 WA ST DEPT OF HEALTH 22500 U 2022 OPERATING PERMIT SYSTEM 2022 OPERATING PERMIT SYSTEM 421.000.74.534.80.49.00 11,483.5E Total : 11,483.5E 251372 2/17/2022 075155 WALKER MACY LLC P3282.04-45 EOMA.SERVICES THRU 1/25/22 EOMA.SERVICES THRU 1/25/22 332.000.64.594.76.41.00 14,418.6, EOMA.SERVICES THRU 1/25/22 125.000.64.594.76.41.00 1,408.6, Total : 15,827.2z 251373 2/17/2022 067917 WALLY'S TOWING INC 226716 INV 226716 - CS 22-1783 - EDMONE TOW ACURA CS 22-1783 - 2.25HRc, 001.000.41.521.22.41.00 468.0( 10.5% Sales Tax 001.000.41.521.22.41.00 49.1 z 226767 INV 226767 - CS 22-2222 - EDMONE TOW HONDA - CS 22-2222 001.000.41.521.22.41.00 208.0( 10.5% Sales Tax 001.000.41.521.22.41.00 21.8z Total : 746.91 251374 2/17/2022 067086 WASHINGTON CRANE AND HOIST CO 00467963-IN WWTP: PO 718 INSTALL VFD Page: 68 Packet Pg. 181 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 69 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 251374 2/17/2022 067086 WASHINGTON CRANE AND HOIST CO (Continued) PO 718 Install VFD 423.000.76.535.80.48.00 3,150.4� 10.4% Sales Tax 423.000.76.535.80.48.00 327.6E Total: 3,478.1 251375 2/17/2022 065035 WASHINGTON STATE PATROL 122004301 122004301 - EDMONDS PD JAN 2022 BACKGROUND CHECKS 001.000.41.521.11.41.00 34.2E Total : 34.2E 251376 2/17/2022 067195 WASHINGTON TREE EXPERTS 122-160 TREE REMOVAL - 8125 186TH PL S' TREE REMOVAL - 8125 186TH PL S' 111.000.68.542.71.48.00 1,250.0( 10.4% Sales Tax 111.000.68.542.71.48.00 130.0( 122-161 TREE REMOVAL - 8804 240TH ST S TREE REMOVAL - 8804 240TH ST S 111.000.68.542.71.48.00 850.0( 10.4% Sales Tax 111.000.68.542.71.48.00 88.4( Total: 2,318.4( 251377 2/17/2022 045912 WASPC DUES 2022-00155 DUES 2022-00155 - EDMONDS PD WASPC 2022 DUES 001.000.41.521.10.49.00 365.0( Tota I : 365.0( 251378 2/17/2022 078314 WASTE MGMT DISPOSAL SVC OF OR 0058545-2588-7 WWTP: 1/2022 WASTE PICKUPS 1/2022 WASTE PICKUPS 423.000.76.535.80.47.66 83,055.8z Total : 83,055.8' 251379 2/17/2022 075283 WAVE 3201-1027483-01 FIBER HIGH SPEED INTERNET SEF High Speed Internet service 02/01/22 Page: 69 Packet Pg. 182 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 70 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 251379 2/17/2022 075283 WAVE (Continued) 512.000.31.518.87.42.00 816.0( Total: 816.0( 251380 2/17/2022 075635 WCP SOLUTIONS 12600378 FAC MAINT - KN95 MASKS FAC MAINT - KN95 MASKS 001.000.66.518.30.31.00 728.1( 10.4% Sales Tax 001.000.66.518.30.31.00 75.7, 12630415 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 87.2E 10.4% Sales Tax 001.000.66.518.30.31.00 9.0E 12632485 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 1,420.5E 10.4% Sales Tax 001.000.66.518.30.31.00 147.7z 12636266 PARKS FACILITY MAINT SUPPLIES PARKS FACILITY MAINT SUPPLIES 001.000.64.576.80.31.00 388.0( 10.4% Sales Tax 001.000.64.576.80.31.00 40.3E 12645991 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 244.2( 10.4% Sales Tax 001.000.66.518.30.31.00 25.4( Total : 3,166.41 251381 2/17/2022 073552 WELCO SALES LLC 8180 INV 8180 - EDMONDS PD 4 NEW B/C SET UPS 001.000.41.521.10.31.00 60.0( 10.4% Sales Tax 001.000.41.521.10.31.00 6.2z Page: 70 Packet Pg. 183 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251381 2/17/2022 073552 WELCO SALES LLC 251382 2/17/2022 075926 WESTERN EXTERMINATOR Voucher List City of Edmonds 7.4.a Page: 71 Invoice PO # Description/Account Amoun (Continued) 8193 DYMO 550 TURBO LABEL MAKERS Dymo 550 Turbo label makers - Oty 2 001.000.31.514.23.35.00 402.0( 10.4% Sales Tax 001.000.31.514.23.35.00 41.8- u 8212 INV 8212 - EDMONDS PD PRINT 250 B/C HARRIS E 001.000.41.521.10.31.00 25.0( PRINT 250 B/C GAGNER 001.000.41.521.10.31.00 25.0( O PRINT 250 B/C MCINTYRE 001.000.41.521.10.31.00 25.0( o PRINT 250 B/C SPEER Q- a 001.000.41.521.10.31.00 25.0( Q 10.4% Sales Tax N 001.000.41.521.10.31.00 10.4( N 8214 UTILITY BILLING - 1/3 PERF PINK S T UTILITY BILLING - 1/3 PERF PINK S c 421.000.74.534.80.31.00 97.5, N UTILITY BILLING - 1/3 PERF PINK S E 423.000.75.535.80.31.00 97.5, UTILITY BILLING - 1/3 PERF PINK S 422.000.72.531.90.31.00 100.4E 10.4% Sales Tax E t 421.000.74.534.80.31.00 10.1 ' UM 10.4% Sales Tax r Q 423.000.75.535.80.31.00 10.11 10.4% Sales Tax 422.000.72.531.90.31.00 10.4E Total : 946.61 13219763 PS - BIMONTHLY SERVICE PS - BIMONTHLY SERVICE 001.000.66.518.30.41.00 113.3E Page: 71 Packet Pg. 184 vchlist 02/17/2022 11:40:45AM Voucher List City of Edmonds 7.4.a Page: 72 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 251382 2/17/2022 075926 WESTERN EXTERMINATOR (Continued) 10.4% Sales Tax 001.000.66.518.30.41.00 11.7� Tota I : 125.1 251383 2/17/2022 069691 WESTERN SYSTEMS 0000050090 1056.CT.WS1 - POLES & BASES FOF 1056.CT.WS1 - POLES & BASES FOF 126.000.68.542.64.48.00 1,965.4E Freight 126.000.68.542.64.48.00 406.7z 10.4% Sales Tax 126.000.68.542.64.48.00 246.7- Total : 2,618.9: 251384 2/17/2022 068150 WESTERN TIRE CHAIN 23134 UNIT 47 - CHAIN SET & HOOK UNIT 47 - CHAIN SET & HOOK 511.000.77.548.68.31.10 533.9� 10.4% Sales Tax 511.000.77.548.68.31.10 55.5' Total : 589.5: 251385 2/17/2022 075743 WHISTLE WORKWEAR OF SHORELINE 456390 SEWER - WORK WEAR S. MATTHE SEWER - WORK WEAR S. MATTHE 423.000.75.535.80.24.00 210.5E 10.3% Sales Tax 423.000.75.535.80.24.00 21.6� 457441 SEWER - WORK WEAR C. SHAW SEWER - WORK WEAR C. SHAW 423.000.75.535.80.24.00 224.9� 10.3% Sales Tax 423.000.75.535.80.24.00 23.1, Total: 480.3E 251386 2/17/2022 078854 WILLIAMSON, NORMAJ 1-24350 OVERPAYMENT REFUND COMBINE Overpayment refund combined utility 411.000.233.000 1,450.3, Page: 72 Packet Pg. 185 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251386 2/17/2022 078854 078854 WILLIAMSON, NORMAJ 251387 2/17/2022 076999 WIMAN CORPORATION 251388 2/17/2022 011900 ZIPLY FIBER Voucher List City of Edmonds 7.4.a Page: 73 Invoice PO # Description/Account Amoun (Continued) Total : 1,450.1 00068786 PM: DOG BAG ROLLS PM: DOG BAG ROLLS 001.000.64.576.80.31.00 2,079.0( ui 10.4% Sales Tax 001.000.64.576.80.31.00 216.2, Total: 2,295.2: U 206-188-0247 TELEMETRY MASTER SUMMARY A R TELEMETRY MASTER SUMMARY A, U o 421.000.74.534.80.42.00 272.3E R TELEMETRY MASTER SUMMARY A, o 423.000.75.535.80.42.00 272.3E Q. 253-003-6887 LIFT STATION #6 VG SPECIAL ACC[ Q LIFT STATION #6 VG SPECIAL ACC[ �- 423.000.75.535.80.42.00 42.1.E N 253-011-1177 PUBLIC WORKS OMC RADIO LINE r- PUBLIC WORKS OMC RADIO LINE' N 001.000.65.518.20.42.00 6.4< PUBLIC WORKS OMC RADIO LINE' E E 111.000.68.542.90.42.00 24.4< .m PUBLIC WORKS OMC RADIO LINE 421.000.74.534.80.42.00 24.4< c PUBLIC WORKS OMC RADIO LINE' E 423.000.75.535.80.42.00 24.4 u PUBLIC WORKS OMC RADIO LINE 511.000.77.548.68.42.00 r 24.4E Q PUBLIC WORKS OMC RADIO LINE 422.000.72.531.90.42.00 24.4E 425-745-4313 CLUBHOUSE ALARM LINES 6801 M CLUBHOUSE FIRE AND INTRUSION 001.000.66.518.30.42.00 285.0< 425-774-1031 LIFT STATION #8 VG SPECIAL ACCI LIFT STATION #8 TWO VOICE GRA[ 423.000.75.535.80.42.00 47.5( Page: 73 Packet Pg. 186 vchlist 02/17/2022 11:40:45AM Bank code : usbank Voucher Date Vendor 251388 2/17/2022 011900 ZIPLY FIBER 210 Vouchers for bank code: usbank 210 Vouchers in this report Voucher List City of Edmonds 7.4.a Page: 74 Invoice PO # Description/Account Amoun (Continued) 425-775-1344 425-775-1344 RANGER STATION 425-775-1344 RANGER STATION 001.000.64.571.23.42.00 110.6E .. 425-775-7865 UTILITY BILLING RADIO LINE UTILITY BILLING RADIO LINE TO FI 421.000.74.534.80.42.00 142.4E 425-776-1281 SNO-ISLE LIBRARY ELEVATOR PH( E SNO-ISLE LIBRARY ELEVATOR PH( 001.000.66.518.30.42.00 58.3E 425-776-5316 425-776-5316 PARKS MAINT FAX LII o 425-776-5316 PARKS MAINT FAX LII Ta 001.000.64.576.80.42.00 110.8, o L 425-776-6829 CITY HALL ALARM LINES 121 5TH P a CITY HALL FIRE AND INTRUSION A Q 001.000.66.518.30.42.00 137.7< N Total : 1,608.W N Bank total : T 1,640,970.41 N 0 Total vouchers : 1,640,970.41 E Q Page: 74 Packet Pg. 187 7.4.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number STM 174th St. & 71 st Ave Storm Improvements c521 im STM 175th St. SW Slope Stabilization c560 E21 FB STM 2018 Lorian Woods Study qMi s018 EBFA SWR 2019 Sewerline Replacement Project c516 EBGA STM 2019 Storm Maintenance Project c525 EBFC WTR 2019 Swedish Waterline Replacement c523 EBJA STIR 2019 Traffic Calming i038 E9AA STIR 2019 Traffic Signal Upgrades i045 E9AD UTILITIES 2019 Utility Rate & GFC Update s020 EBJB WTR 2019 Waterline Overlay i043 E9CB 2019 Waterline Replacement c498 E7JA STIR 2020 Guardrail Installations i046 EOAA 20 Overlay Progranla i042 STIR 2020 Pedestrian Safety Program i049 EODB STIR 2020 Pedestrian Task Force 02 STIR 2020 Traffic Calming _ i048 EOAC STIR 2020 Traffic Signal Upgrades i047 EOAB STIR 2020 Waterline Overlay i053 EOCC STIR 2021 Guardrail Installations i057 E21AB STIR 2021 Overlay Program 051 E21 CA STIR 2021 Pedestrian Task Force i062 E21DB SWR 2021 Sewer Overlay Program i060 E21CC STM 2021 Stormwater Overlay Program i061 E21 CD STIR 2021 Traffic Calming i056 E21 AA WTR 2021 Waterline Overlay Program i059 E21CB STIR 2022 Guardrail Program i073 E22AC STIR 2022 Overlay Program i063 E22CA STIR 2022 Pedestrian Safety program i072 E22DA 2022 Sewerline Overlay Program i065 E22CC _ STIR 2022 Signal Upgrades i070 E22AA STIR 2022 Stormwater Overlay Program i066 E22CD STIR 2022 Traffic Calming Program 071 E22AB UTILITIES 2022 Utility Rate and GFC Study s030 E22NB STIR 2022 Waterline Overlay Program i064 E22CB 220th Adapti i028 EBAB STIR 228th St. SW Corridor Improvements i005 E7AC 11111110& 2j/3th St,ysland & Mj�c. Ramna i037 EBDC STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 STIR 76th Ave Overlay (196th St. to OVD) i052 E20CB STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STIR 76th Ave W at 212th St SW Intersection Improvements c368 ElCA STIR 84th Ave W Overlay from 220th to 212th i031 EBCC STIR 89th PI W Retaining Wall i025 E7CD urb Ram i033 EBDB STIR Admiral Way Pedestrian Crossing i040 E91DA STD Audible Pedestrian Signals i024 E7AB STM Ballinger Regional Facility Pre -Design s022 E9FA STIR Bikelink Project c474 ESDA STIR Citywide Bicycle Improvements Project i050 EODC SWR Citvwide CIPP Sewer Rehab Phase I c488 E6GB STIR Citywide Pedestrian Crossing Enhancements i026 E7DC Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA Revised 12129/2021 Packet Pg. 188 PROJECT NUMBERS (By Project Title) 7.4.b Project Engineering Accounting Project Funding Project Title Number Number WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB MENfilfiiii Dayton Street Stormwater Pump Station c455 Jim FAC Edmonds Fishing Pier Rehab c443 E4MB Edmonds Marsh Water Quality Project c564 E21 FE STR Edmonds Street Waterfront Connector c478 ESDB WTR Elm St. Waterline Replacement 6 c561 E21JB STR Elm Way Walkway from 8th Ave to 9th Ave i058 E21 DA WTR Five Corners Reservoir Re -coati c473 ESKA PM Fourth Avenue Cultural Corridor STR Hwy 99 Gateway Revitalization STR Hwy 99 Revitalization Stage 3 (224th-238th) STR Hwy 99 Revitalization Stage 4 (224th-220th) STM Lake Ballinger Associated Projects SWR Lake Ballinger Trunk Sewer Study SWR Lift Station #1 Basin & Flow Study STR Minor Sidewalk Program STM NPDES (Students Saving Salmon) GF Official Street Map & SidewalkIan Update STM OVD Slope Repair & Stabilization STM Perrinville Creek Flow Reduction Improvements c282 s014 i067 i068 c436 s011 c461 017 m013 s025 m105 c552 STM Perrinville Creek Recovery Study s028 SWR Phase 10 Sewerline Replacement Project c566 WTR Phase 11 Annual Water Utility Replacement Project c549 WTR Phase 12 Annual Water Utility Replacement Project c558 WTR Phase 13 Waterline Replacement Project c565 Phase 2 Annual Storm Utility Replacement Project c547 STM Phase 3 Storm Utility Replacement Project c563 L STM Phase 4 Storm Utility Replacement Project c567' SWR Phase 8 Annual Sewer Replacement Project c548 SWR Phase 9 Annual Sewer Replacement Project c559 FAC PW Concrete Regrade & Drainage South c502 SWR Sanitary Sewer and Stormwater Pipe Rating Services c562 STM Seaview Park Infiltration Facility c479 STM Seaview Park Infiltration Facility Phase 2 c546 WWTP Sewer Outfall Groundwater Monitoring c446 STR SR 104 Adaptive Systems (136th-226th_ 9 STR SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) i055 UTILITIES Standard Details Updates solo STM Storm Drain Improvements @ 9510 232nd St. SW c495 STM Stormwater Comp Plan Update s017 STR Sunset Walkway Improvements c354 STR Trackside Warning System c470 UTILITIES Utility Funds reserve Policies Study s029 STR Walnut St. Walkway (3rd-4th) i044 PRK Waterfront Development & Restoration (Construction) c544 PRK Waterfront Development & Restoration (Design) c496 PRK Waterfront Development & Restoration (Pre - Design) m103 STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 WWTP WWTP Outfall Pipe Modifications c481 WTR Yost & Seaview Reservoir Assessment s026 WTR Yost & Seaview Reservoir Repairs and Upgrades m160 PRK Yost Park Infiltration Facili c556 EBMA E6AA E22CE E22CF E4FD ESGB E4GC E6DD E7FG EONA E7FA E20FC E21FC E22GA EOJA E21JA E22JA EOFB E21FD E22FA EOGA E21 GA E9MA E21 GB ESFD EOFA E4HA E22CG E20CE ESNA E7FB E6FD E1 DA ESAA E22NA E9DC E7MA E7MA E7MA E4FC ESHA EOJB E22JB E21 FA Revised 12/29/2021 Packet Pg. 189 7.4.b PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number i046 STR EOAB i047 o STR EOAC i048 STR EOCA i042 STR EOCC i053 STR EODA s024 STR i049 STR EODC i05O STM EO STM EOFB c547 SWR EOGA JL48 WTR EOJA c549 Project Title 2020 Guardrail Installations 2020 Traffic Signal Upgrades 2020 Traffic Calming 2020 Overlay Program 2020 Waterline Overlay 2020 Pedestrian Task Force 2020 Pedestrian Safety Prog Citywide Bicycle Improvements Project Seaview Park Infiltration Facility Phase 2 Phase 2 Annual Storm Utility Replacement Project Phase 8 Annual Sewer Replacement Projec Phase 11 Annual Water Utility Replacement Project WTR EOJB 26 Yost & Seaview Reservoir Assessment PRK EOMA c551 Civic Center Playfield (Construction) PRK EOMA c536 Civic Center Playfield (Design) MEOPME" - GF EONA s025 Official Street Map & Sidewalk Plan Update STR E1CA 76th Ave W at 212th St SW Intersection Improvements STR E1 DA c354 Sunset Walkway Improvements STR E20CB M 76th Ave Overlay (196th St. to OVD1 STR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) STM Perrinville Creek Flow Reduction Improvem STR E21AA iO56 2021 Traffic Calming STR E21AB i057 2021 Guardrail Installations STR E21 CA 051 2021 Overlay Program WTR E21 CB i059 2021 Waterline Overlay Program SWR E21 CC i06O 2021 Sewer Overlay Program STM E21 2021 Stormwater Overlay Program STR E21 DA iO58 Elm Way Walkway from 8th Ave to 9th Ave STR r E21 DB M 2021 Pedestrian Task Force PRK E21 FA c556 Yost Park Infiltration Facility E21 FB � AMSW Slope Stabilization STM E21 FC s028 Perrinville Creek Recovery Study STM E21 FD e 3 Storm Utility Replacement Project Ed STM E21 FE c564 Edmonds Marsh Water Quality Project MLSWR E21 GA JL59 Phase 9 Annual Sewer Replacement Proje SWR E21GB c562 Sanitary Sewer and Stormwater Pipe Rating Services WTR E21JA 8 Phase 12 Annual Water Utility Replacement Project WTR E21JB c561 Elm St. Waterline Replacement STR F99AA i07O 2022 Signal Upgrades STR E22AB i071 2022 Traffic Calming Program STR i073 2022 Guardrail Program STR E22CA i063 2022 Overlay Program STR i064 2022 Waterline Overlay Program STR E22CC i065 2022 Sewerline Overlay Program STR i066 2022 Stormwater Overlay Progra STIR E22CE i067 Hwy 99 Revitalization Stage 3 (224th-238th) STR E2 i068 Hwy 99 Revitalization Stage 4 (224th-220th) STR E22CG i069 SR-104 Adaptive Systems (136th-226th) STR E22DA i072 2022 Pedestrian Safety program STM E22FA c567 Phase 4 Storm Utility Replacement Project SW c566 Phase 10 Sewerline Replacement Project WTR E22JA c565 Phase 13 Waterline Replacement Project WTR m160 Yost & Seaview Reservoir Repairs and Upgrades UTILITIES E22NA s029 Utility Funds reserve Policies Study Revised 12/29/2021 Packet Pg. 190 7.4.b PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number Project Title UTILITIES E22NB s030 2022 Utility Rate and GFC Study STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study WWTP E4HA JS c446 J�tfall Groundwater Monitoring FAC E4MB c443 Edmonds Fishing Pier Rehab STR E57 c470 cside Warning System STR E5DA c474 Bikelink Project STR E5DB c478 Edmonds Street Waterfront Connector STM E5FD c479 Seaview Park Infiltration Facility SWR E5GB 11 Lake Ballinger Trunk Sewer Study WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR E5KA c473 Five Corners Reservoir Re -coating UTILITIES E5NA solo Standard Details Updates STR E6AA s014 Hwy 99 Gateway Revitalization STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) ST Minor Sidewalk Program STM E6FD s017 Stormwater Comp Plan Update SWR E6GB 88 Citywide CIPP Sewer Rehab Phase III STR E7AB i024 Audible Pedestrian Signals STR E7AC i005 228th St. SW Corridor Improvements STR E7CD i025 89th PI W Retaining Wall STR Citywide Pedestrian Crossing Enhancements STM E7FA m105 OVD Slope Repair & Stabilization IV STM E7FB Storm Drain Improvements @ 9510 232nd St. SW STM E7FG m013 NPDES (Students Saving Salmon) WT c498 2019 Waterline Replacert, PRK E7MA c544 Waterfront Development & Restoration (Construction) PRK E7Mq2WW c496 Waterfront Development & Restoration (Design) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STR E8AB i028 220th Adaptive STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STR i031 84th Ave W Overlay from 220th to 21 STR E8DB i033 ADA Curb Ramps STR E8DIff i037 238th St. Island & Misc. Ramps STM E8FA s018 2018 Lorian Woods Study STM E8FB St. & 71st Ave Storm Improvements STM E8FC c525 2019 Storm Maintenance Project SWJ& E8GJW c516 2019 Sewerline Replacement Proj4h WTR E8JA c523 2019 Swedish Waterline Replacement UTILITIES s020 Zulu utlilre & GFC Update PM E8MA c282 Fourth Avenue Cultural Corridor IV STR E9AA i038 2019 Traffic Calming STR E9AD i045 2019 Traffic Signal Upgrades WTR E9CB i043 2019 Waterline Overla STR E9DA i040 Admiral Way Pedestrian Crossing STR E9DC i044 Walnut St. Walkway (3rd-4th) STM E9FA s022 Ballinger Regional Facility Pre -Design FAC E9MA c502 PW Concrete Regrade & Drainage South Revised 12/29/2021 Packet Pg. 191 7.4.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title PM EBMA c282 Fourth Avenue Cultural Corridor STIR E1 DA c354 Sunset Walkway Improvements STIR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects FAC E4MB c443 Edmonds Fishing Pier Rehab WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study STIR ESAA c470 Trackside Warning System WTR ESKA c473 Five Corners Reservoir Re -coating STIR ESDA c474 Bikelink Project STIR ESDB c478 Edmonds Street Waterfront Connector STM ESFD c479 Seaview Park Infiltration Facility WWTP ESHA c481 WWTP Ouffall Pipe Modifications WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) SWR E6GB c488 Citywide CIPP Sewer Rehab Phase III STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW PRK E7MA c496 Waterfront Development & Restoration (Design) WTR E7JA c498 2019 Waterline Replacement FAC E9MA c502 PW Concrete Regrade & Drainage South SWR EBGA c516 2019 Sewerline Replacement Project STM EBFB c521 174th St. & 71st Ave Storm Improvements WTR EBJA c523 2019 Swedish Waterline Replacement STM EBFC c525 2019 Storm Maintenance Project PRK EOMA c536 Civic Center Playfield (Design) PRK E7MA c544 Waterfront Development & Restoration (Construction) STM EOFA c546 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) STM E20FC c552 Perrinville Creek Flow Reduction Improvements PRK E21 FA c556 Yost Park Infiltration Facility WTR E21JA c558 Phase 12 Annual Water Utility Replacement Project SWR E21 GA c559 Phase 9 Annual Sewer Replacement Project STM E21 FB c560 175th St. SW Slope Stabilization WTR E21JB c561 Elm St. Waterline Replacement SWR E21 GB c562 Sanitary Sewer and Stormwater Pipe Rating Services STM E21 FD c563 Phase 3 Storm Utility Replacement Project STM E21 FE c564 Edmonds Marsh Water Quality Project WTR E22JA c565 Phase 13 Waterline Replacement Project SWR E22GA c566 Phase 10 Sewerline Replacement Project STM E22FA c567 Phase 4 Storm Utility Replacement Project STIR E7AC i005 228th St. SW Corridor Improvements STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STIR E6DD i017 Minor Sidewalk Program STIR E7AB i024 Audible Pedestrian Signals STIR E7CD i025 89th PI W Retaining Wall STIR E7DC i026 Citywide Pedestrian Crossing Enhancements STIR EBAB i028 220th Adaptive STIR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements Revised 12/29/2021 Packet Pg. 192 7.4.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title STIR EBCC 031 84th Ave W Overlay from 220th to 212th STIR EBDB i033 ADA Curb Ramps STIR EBDC i037 238th St. Island & Misc. Ramps STIR E9AA i038 2019 Traffic Calming STIR E9DA i040 Admiral Way Pedestrian Crossing STIR EOCA i042 2020 Overlay Program WTR E9CB i043 2019 Waterline Overlay STIR E9DC i044 Walnut St. Walkway (3rd-4th) STIR E9AD i045 2019 Traffic Signal Upgrades STIR EOAA i046 2020 Guardrail Installations STIR EOAB i047 2020 Traffic Signal Upgrades STIR EOAC i048 2020 Traffic Calming STIR EODB i049 2020 Pedestrian Safety Program STIR EODC i050 Citywide Bicycle Improvements Project STIR E21 CA i051 2021 Overlay Program STIR E20CB i052 76th Ave Overlay (196th St. to OVD) STIR EOCC i053 2020 Waterline Overlay STIR E20CE i055 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) STIR E21 AA i056 2021 Traffic Calming STIR E21AB i057 2021 Guardrail Installations STIR E21 DA i058 Elm Way Walkway from 8th Ave to 9th Ave WTR E21 CB i059 2021 Waterline Overlay Program SWR E21 CC i060 2021 Sewer Overlay Program STM E21CD i061 2021 Stormwater Overlay Program STIR E21DB i062 2021 Pedestrian Task Force STIR E22CA i063 2022 Overlay Program STIR E22CB i064 2022 Waterline Overlay Program STIR E22CC i065 2022 Sewerline Overlay Program STIR E22CD i066 2022 Stormwater Overlay Program STIR E22CE i067 Hwy 99 Revitalization Stage 3 (224th-238th) STIR E22CF i068 Hwy 99 Revitalization Stage 4 (224th-220th) STIR E22CG i069 SR-104 Adaptive Systems (136th-226th) STIR E22AA i07O 2022 Signal Upgrades STIR E22AB i071 2022 Traffic Calming Program STIR E22DA i072 2022 Pedestrian Safety program STIR E22AC i073 2022 Guardrail Program STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STM E7FA m105 OVD Slope Repair & Stabilization WTR E22JB m160 Yost & Seaview Reservoir Repairs and Upgrades UTILITIES ESNA solo Standard Details Updates SWR ESGB s0l l Lake Ballinger Trunk Sewer Study STIR E6AA s014 Hwy 99 Gateway Revitalization STM E6FD s017 Stormwater Comp Plan Update STM EBFA s018 2018 Lorian Woods Study UTILITIES EBJB s020 2019 Utility Rate & GFC Update STM E9FA s022 Ballinger Regional Facility Pre -Design STIR EODA s024 2020 Pedestrian Task Force GF EONA s025 Official Street Map & Sidewalk Plan Update WTR EOJB s026 Yost & Seaview Reservoir Assessment STM E21 FC s028 Perrinville Creek Recovery Study UTILITIES E22NA s029 Utility Funds reserve Policies Study UTILITIES E22NB s03O 2022 Utility Rate and GFC Study Revised 12129/2021 Packet Pg. 193 7.4.b PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding ProiectTitle Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB FAC PW Concrete Regrade & Drainage South c502 E9MA GF Official Street Map & Sidewalk Plan Update s025 EONA PM Fourth Avenue Cultural Corridor c282 EBMA PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA PRK Yost Park Infiltration Facility c556 E21 FA STM 174th St. & 71 st Ave Storm Improvements c521 EBFB STM 175th St. SW Slope Stabilization c560 E21 FB STM Phase 4 Storm Utility Replacement Project c567 E22FA STM 2018 Lorian Woods Study s018 EBFA STM 2019 Storm Maintenance Project c525 EBFC STM 2021 Stormwater Overlay Program i061 E21 CD STM Ballinger Regional Facility Pre -Design s022 E9FA STM Phase 3 Storm Utility Replacement Project c563 E21 FD STM Dayton Street Stormwater Pump Station c455 E4FE STM Lake Ballinger Associated Projects c436 E4FD STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Flow Reduction Improvements c552 E20FC STM Perrinville Creek Recovery Study s028 E21 FC STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STM Edmonds Marsh Water Quality Project c564 E21 FE STR 2019 Traffic Calming i038 E9AA STR 2019 Traffic Signal Upgrades i045 E9AD STR 2020 Guardrail Installations i046 EOAA STR 2020 Overlay Program i042 EOCA STR 2020 Pedestrian Safety Program i049 E0D13 STR 2020 Pedestrian Task Force s024 EODA STR 2020 Traffic Calming i048 EOAC STR 2020 Traffic Signal Upgrades i047 EOAB STR 2021 Guardrail Installations i057 E21 AB STR 2021 Overlay Program i051 E21 CA STR 2021 Traffic Calming i056 E21AA STR 228th St. SW Corridor Improvements i005 E7AC STR 238th St. Island & Misc. Ramps i037 EBDC STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STR 76th Ave Overlay (196th St. to OVD) i052 E20CB STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STR 76th Ave W at 212th St SW Intersection Improvements c368 ElCA STR 84th Ave W Overlay from 220th to 212th i031 EBCC STR 89th PI W Retaining Wall i025 E7CD STR Hwy 99 Revitalization Stage 3 (224th-238th) i067 E22CE STR Hwy 99 Revitalization Stage 4 (224th-220th) i068 E22CF STR SR-104 Adaptive Systems (136th-226th) i069 E22CG STR ADA Curb Ramps i033 EBDB Revised 12/29/2021 Packet Pg. 194 7.4.b PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding ProiectTitle Number Number STIR Admiral Way Pedestrian Crossing 040 E9DA STIR Audible Pedestrian Signals i024 E7AB STIR Bikelink Project c474 ESDA STIR Citywide Bicycle Improvements Project i050 EODC STIR Citywide Pedestrian Crossing Enhancements 026 E7DC STIR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STIR Edmonds Street Waterfront Connector c478 ESDB STIR Elm Way Walkway from 8th Ave to 9th Ave i058 E21 DA STIR Hwy 99 Gateway Revitalization s014 E6AA STIR Minor Sidewalk Program i017 E6DD STIR SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) 055 E20CE STIR Sunset Walkway Improvements c354 E1 DA STIR Trackside Warning System c470 ESAA STIR Walnut St. Walkway (3rd-4th) i044 E9DC STIR 2021 Pedestrian Task Force 061 E21 DB STIR 2022 Overlay Program i063 E22CA STIR 2022 Waterline Overlay Program 064 E22CB STIR 2022 Sewerline Overlay Program i065 E22CC STIR 2022 Stormwater Overlay Program 066 E22CD STIR 2022 Signal Upgrades i07O E22AA STIR 2022 Traffic Calming Program 071 E22AB STIR 2022 Pedestrian Safety program i072 E22DA STIR 2022 Guardrail Program 073 E22AC STIR 2020 Waterline Overlay i053 EOCC STIR 220th Adaptive 028 EBAB SWR 2019 Sewerline Replacement Project c516 EBGA SWR 2021 Sewer Overlay Program 060 E21 CC SWR Citywide CIPP Sewer Rehab Phase III c488 E6GB SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Phase 8 Annual Sewer Replacement Project c548 EOGA SWR Phase 9 Annual Sewer Replacement Project c559 E21 GA SWR Sanitary Sewer and Stormwater Pipe Rating Services c562 E21 GB SWR Phase 10 Sewerline Replacement Project c566 E22GA UTILITIES 2019 Utility Rate & GFC Update s020 EBJB UTILITIES Standard Details Updates solo ESNA UTILITIES Utility Funds reserve Policies Study s029 E22NA UTILITIES 2022 Utility Rate and GFC Study s030 E22NB WTR 2019 Swedish Waterline Replacement c523 EBJA WTR 2019 Waterline Overlay 043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR 2021 Waterline Overlay Program 059 E21 CB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB WTR Elm St. Waterline Replacement c561 E21JB WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WTR Phase 12 Annual Water Utility Replacement Project c558 E21JA WTR Yost & Seaview Reservoir Assessment s026 EOJB WTR Phase 13 Waterline Replacement Project c565 E22JA WTR Yost & Seaview Reservoir Repairs and Upgrades m160 E22JB WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 12/29/2021 Packet Pg. 195 7.5 City Council Agenda Item Meeting Date: 02/22/2022 Acknowledge receipt of a Claim for Damages from Glenna Watson, Paragen Properties II, LLC, Foundation for International Services Inc & Michael Fredrick Staff Lead: NA Department: Administrative Services Preparer: Marissa Cain Background/History N/A Staff Recommendation Acknowledge receipt of a Claim for Damages from Glenna Watson, Paragen Properties II, LLC, Foundation for International Services Inc & Michael Fredrick Narrative Glenna Watson 505 5th Ave S (TBD) Paragen Properties II, LLC 505 5th Ave S (TBD) Foundation for International Services Inc. 505 5th Ave S (TBD) Michael Fredrick 250 5th Ave N ($1,200.00) Attachments: Claim for Damages - Glenna Watson - for council Claim for Damages - Paragen Properties II LLC - for council Claim for Damages - Foundation for International Service Inc - for council Claim for Damages - Fredrick - for council Packet Pg. 196 7.5.a CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date Claim Form Received by City Please take note that. Glenna Watson , who currently resides at , mailing address home phone # , work phone # , and who resided at at the time of the occurrence and whose date of birth is , is claiming damages against _ City of Edmonds in the sum of $ TBD arising out of the following circumstances listed below. DATE OF OCCURRENCE: 1/2/2022 TIME: Estimated 8pm LOCATION OF OCCURRENCE: 505 5th Ave S, Edmonds WA 98020 DESCRIPTION: E V 1. Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. Purchased condo 1012021 and had just Finished updating and planning to move in the second week of January but the Impossible.Milowingevent made ibis , 2022, there was a 152clzup Owner into our building - The Gregm-y Condowihiatim, located ait 505 5th Ave S, Ed - onds WA. Th is backup as believed to be due to a Faillare in the caty S"Wer System which as operated Ind nistintained by the City ofEdmands As - result of this sew= qtstem faflure, our building ta'reimbursement-from the Cityf FAMands. (attach an extra sheet for additional information, if needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names. addresses, and phone numbers. 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. See Attached 4. Have you submitted a claim for damages to your insurance company? X Yes No If so, please provide the name of the insurance company: and the policy * License Plate # Type Auto: * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * * Driver License # (year) (make) (model) DRIVER: OWNER: Address: Address: Phone#: Phone#: Passengers: Name: Name: Address: Address: Form Revised 04/09/2021 Page 1 of 2 Packet Pg. 197 7.5.b CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date Claim Form \ Received by City sG C�< Please take note that 'F>G �'a4er�ro ptt�i T:, L L C who currently resides at mailing address home -phone # work phone # J nd who resided at CSA+r+ d Ce at the time of the occurrence and who s date of birth is IVA is claiming damages M against C ; ,r► in the sum of S h r'012ng out of the following circumstances listed below. DATE OF OCCURRENCE: C-A%^C-O�, A►O o� TIME: S' 670 . M _ /y E_ LOCATION OF OCCURRENCE: .SOS- 5 �4Ave • S. �+ n S 9S'p U U DESCRIPTION: 1. Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or da ge. i7n n%n 1- -x;� P.rQ k_J G G A 1� Q e firer t~ v+ 1�► -%�Q C n G 5 + VQ-� `` M n A b 7 vi G •4► t`L i n R ]fe co" A,( 14 CAV a�' n r G r H . � " A% e ha i I F;AP A -Xca� .A7 F r V : W Ca e - k,, n L,n � u1 { .e c .v� !. �, .n n (attach an extra sheet for additional Information, if needed) 7 Provide a list of witnesses if aoolicable. to the occurrence including names, addresses. and Rhone numbers. 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance company? ✓ Yes No1-1 — If so, please provide the name of the insurance company: and the policy #: , * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY** License Plate # Driver License # Type Auto: (year) (make) (model) DRIVER: OWNER: Address.- Address: Phone#: Phone#: Passengers: Name: Name: Address: Address: Form Revised 04/09/2021 Page I of 2 Packet Pg. 198 7.5.b This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad [item on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct N tM °' M nature of Claimant Date and place (residential address, city and county) Or 0 Signature of Representative Date and place (residential address, city and county) U Print Name of Representative Bar Number (if applicable) Please present the completed claim form to City Clerk's Office City of Edmonds 121 51h Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. Form Revised 04/092021 Page 2 of 2 Packet Pg. 199 V7.5.c RECEI.,EOWE CITY OF EDMONDS i� 10 2022 CLAIM FOR DAMAGES FORM Date Claire Fprrn- Received by City Please take note that N c l '% IV^ C ^ A 1p^ 4 who currently resides at - - � mailing address home" phone # work phone # and who resided at � G�11 at the time of the occurrence and whos date of birth is &A is claiming damages o against C i in the sum of $-b'AdIng out of the following circumstances listed below. E DATE OF OCCURRENCE: 1 G�vac�� �. p.�o�a TIME S'�0-�" U LOCATION OF OCCURRENCE: SOS- Ste` Ve • S. �► .� A 9�d ( c 3 0 DESCRIPTION: U L 0 1. Describe the conduct and circumstance that brought about the injury or damage, Also describe the inju or dam ge. C]n J ►n � !- "a2 Q,r� L.?a a b �k F t..i a er ; r ►� � I� -TI�Q � ` 1 LJ e. I A.0— i L.L A( 6D 4 41 Adz b -K f ,2 ...► r 1.• ..� r � lam: � .�. b>A� e.ri .>ti �. � �,. ,� � (attach a i extra sheet for additional information, if needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and ppone numbers. _ J � 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance company? 0""-Yes No If so, please provide the name of the insurance company: and the policy #: License Plate # Type Auto: (year) (make) (model) OWNER: Address: Phone#: DRIVER: Address: Phone#: Passengers: Name: Address: * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * * Driver License # Name: Address: Fonn Revised 04/09/2021 Page I of 2 Packet Pg. 200 7.5.c This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad litem on behalf of the Claimant. T I declare under penalty of perjury under the laws of the state of Washinaton that the foregoinq is true and correct. c� E S azure of Claimant Date and place (residential address, city and county) Or f° Signature of Representative Print Name of Representative Date and place (residential address, city and county) Bar Number (if applicable) Please present the completed claim form to: City Clerk's Office City of Edmonds 121 51h Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. .0 r Form Revised 04/09/2021 Page 2 of 2 Packet Pg. 201 7.5.d CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date Claim Form Received by City r /r%f Please take note that (- l z ,, who currently resides at mailing address _ S� , home phone # work phone # , and who resided at at the time of the gccurrence and whose date of birth is is claiming damages against ` f r 'I' ` 1 in the sum of $ 0 arising out of the following circumstances listed below. • J r7 DATE OF OCCURRENCE: Z') TIME: 'r LOCATION OF OCCURRENCE: "I !) f� UM . DESCRIPTION: (attach an extra sheet for additional information, if needed) 2. Provide a list of witnesses, jiplicable, to the occurrence including names, addresses, and phone numbers. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance company? If so, please provide the name of the insurance company: and the policy #: Yes V No * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * " License Plate # Driver License # Type Auto: (year) (make) (model) DRIVER: OWNER: Address: Address: Phone#: Phone#: Passengers: Name: Name: Address: Address: Form Rcviscd 04/09/2021 Page 1 of 2 N m a� R M L 0 E U Packet Pg. 202 7.5.d This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad [item on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct. coo Sign dre of Clairriarit Date and place (residential address, city and county) Or Signature of Representative Date and place (residential address, city and county) Print Name of Representative Bar Number (if applicable) Please present the completed claim form to: City Clerk's Office City of Edmonds 121 5th Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. E .2 U Form Revised 04/09/2021 Page 2 of 2 Packet Pg. 203 7.6 City Council Agenda Item Meeting Date: 02/22/2022 Council Legislative Assistant Hire Staff Lead: Emily Wagener, Acting HR Director Department: Human Resources Preparer: Scott Passey Background/History The hiring of the Legislative Assistant is delegated to the Council President by the Mayor. In seeking a legislative assistant, two strong candidates interested in part time employment were found before finding a strong candidate wanting full time employment so a job share is being pursued. Recommendation Approve the attached Job Share Employment Contracts. Narrative The two PSPP Council Committee Members reviewed the Council President's hiring decision and Council vote is needed to authorize the contract expenditures. The candidates are available to start work when the contracts are signed by both parties. Attachments: Job Share Employment Agreement - City Council Executive Assistant - Susan Babcock 2.19.2022 Job Share Employment Agreement - City Council Executive Assistant - Rebecca Black Peterson 2.19.2022 Packet Pg. 204 7.6.a EMPLOYMENT AGREEMENT IV EXECUTIVE ASSISTANT TO CITY COUNCIL •a, a� J WHEREAS, the City Council of the City of Edmonds, Washington (hereinafter "City Council") utilizes the services of a Executive Assistant to perform a variety of c confidential tasks related to its legislative and research functions; and 0 WHEREAS, the Mayor of the City of Edmonds is by state statute the chief administrative officer of the City, invested with the power to hire and fire employees and to direct their day-to-day activities; and WHEREAS, in the interest of fostering an appropriate working relationship between the Executive Assistant and the City Council, the Mayor has evidenced his wish to delegate the day-to-day responsibility for the direction of said employee to the City Council's President; and WHEREAS, with the Mayor's consent, the City Council wishes to fill the position of Executive Assistant with two job -share employees, specifically answerable to the Council, under specific, limited terms and conditions governed by the provisions of their respective employment agreements and not subject to the general personnel policies of this City; NOW, THEREFORE, the City of Edmonds, Washington and Susan Babcock (hereinafter "Employee") do hereby enter into this agreement for employment services ("Agreement"). The Employee's employment will be governed exclusively by the provisions of this Agreement unless otherwise provided herein. 1. Term of Employment: This Agreement will take effect as of the effective date set forth below and will expire on January 31, 2023 unless extended pursuant to its terms. Thereafter, this Agreement may be extended for an unlimited number of terms of one (1) calendar year duration at the sole discretion of the City Council. The purpose of this term is to permit an annual review of the performance of the Employee by the outgoing City Council President in order that the City Council President may determine whether or not it is appropriate to renew this Agreement for an additional term. It is one of the basic understandings of this Agreement that the Employee will work closely with the City Council President and the City Council. As such, this position will be one in which the confidence of the City Council President and City Council will be essential to the proper performance of the Employee's duties. Therefore, the City Council reserves the right not to renew this Agreement, or to terminate this Agreement as herein provided in order to preserve that confidence and a feeling of confidentiality between the City Council President, the City Council and the Employee as Executive Assistant. 2. Duties: The Employee will serve as the Executive Assistant for the City Council in a job -share capacity, complete legislative research when requested by Council, and serve as backup videographer as necessary. The Employee will be under the general day-to- day direction of the City Council President and will provide such assistance as may be Packet Pg. 205 7.6.a 2 2022 Employment Agreement Executive Assistant to City Council N necessary to individual members of the City Council. In the event of a conflict in direction between Council members, the Employee will rely upon the direction of the a, City Council President. A generalized description of the duties of this position is attached _J hereto as Exhibit A and incorporated herein by this reference. The listing of duties in Exhibit A is intended as a descriptive tool only, and will not limit the City Council c President or City Council to make task assignments; provided, however, that such duties c� be linked to the City Council President's Office and the legislative function of the City r Council and will, in all respects, be governed by statutory, constitutional and ordinance c limitations on the duties of public employees. The City Council President, by her y signature below, specifically represents that the Mayor has delegated his statutory authority to direct the day-to-day duties of this Employee to the City Council to be N exercised by and through the City Council President. This delegation is revocable by the c Mayor and will not be binding on the subsequent elected or appointed mayors unless N ratified by them. N 3. Hours of Work: This job -share position is a full-time position that will be shared approximately equally between the two Executive Assistants. The Employee will work office hours as assigned and directed by the City Council through the City Council President. Such hours may normally be worked Monday through Friday between 8:00 a.m. and 5:00 p.m., with any appropriate meal and rest periods as required by law. The hours of work on Tuesdays may be adjusted to allow for backup videographer work, as needed. In addition, the Employee may perform assigned work off site. Such hours will be within prescribed limits and approved by the City Council President. It is anticipated that the Employee will work up to 20 hours per week and will coordinate with her job - share counterpart as needed to successfully perform the required work. This general description of working hours will not limit the ability of the City Council President to change the working schedule or adjust it from time to time. NOTE: The level of the Employee's benefits is based upon a proration of hours worked, to include hours worked for all positions held at the City. 4. Wages and Benefits: The wages set forth in this Section 4 hereby provide for a base rate of $35.00 per hour. The City will pay the applicable employer's portion of Medicare, PERS retirement, Municipal Employee Benefit Trust (MEBT), Washington State Industrial Taxes, and such other payments or benefits as may be required under the provisions of state and federal law based upon the number of hours worked. MEBT benefits will be provided as required by law or by the provisions of a plan document. "Plan Document" will mean for the purposes of this Agreement the MEBT or other contract, or policy documents, which require, by their terms, the participation of all qualified employees. The benefits to be paid to the Employee will be governed solely by this Agreement. No benefit not specifically addressed or listed herein will be granted to the Employee. The provisions of this Agreement will control over any conflicting provision of the City ordinances, City Personnel Policy Manual, any collective bargaining agreement or any other general grant of benefits to City employees. The benefits which the Employee will receive are limited to the following: Packet Pg. 206 7.6.a 3 2022 Employment Agreement Executive Assistant to City Council 4.1 Insurance Benefits: The City will allow the Employee to participate in the City's group employee insurance programs listed below. The City will pay the insurance premiums in accordance with the following schedule: INSURANCE BENEFIT/PREMIUM PAID *Dental (WDS) family coverage / 90% *Vision / 90% *Medical / 90% Medicare /As per Federal law Industrial Accident /As per State law Public Employees Retirement /As per State law Unemployment Insurance /As per State law MEBT /As per City ordinance *NOTE: The City pays 90% of the health insurance premium costs for a 100% full-time employee (working 40 hours per week). This percentage will be adjusted for this part-time position according to the hours worked below 40 hours per week. The City will allow the Employee to use payroll deduction (Premium Only Plan) to pay for the Employee's cost of the above -listed insurance benefits. The City's payment is contingent on the Employee's qualification for such insurance program in accordance with Plan Documents and does not constitute an obligation to pay a sum in lieu of insurance or premium. 4.2 Vacation: Annual vacation is earned at the rate of 5 hours per month (to be otherwise pro -rated if the employee works under 20 hours per week). Earned vacation can be carried over into the next calendar year, provided the amount carried over does not exceed 120 hours total at the end of the duration of the contract. Unused, accrued vacation will be paid upon termination of employment. 4.3 Sick Leave: Sick leave is earned at the rate of 48 hours per year which is 4 hours per month and will be loaded to the employee's sick leave bank in the amount of 2 hours per pay period (to be otherwise pro -rated if the employee works under 20 hours per week). Earned sick leave can be rolled over year to year up to a maximum of 500 hours. Unused, accrued sick leave will be forfeited upon termination of employment. 4.4 Holiday Pay: The employee will receive pay for all holidays during which City offices are closed (pro -rated for this part-time position, and otherwise pro -rated if the employee works under 20 hours per week). 5. Confidentiality: One of the basic purposes of this Agreement is to provide an employee who serves in a confidential capacity to the City Council and its City Council President. The Employee acknowledges that she has been informed of the necessity for confidentiality and understands that she will report directly to the City Council President any matter which she feels would breach such confidence or confidentiality. In the event of any apparent conflict between the needs of the City Council and that of the City in general, the Employee will report such matter to the City Council President and rely on 0 Packet Pg. 207 4 7.6.a 2022 Employment Agreement Executive Assistant to City Council his/her direction. In keeping with this confidential relationship, the Executive Assistant position will not be a part of a collective bargaining unit or subject to any collective bargaining agreement. 6. Termination of Agreement: The parties acknowledge that this employment agreement creates an at -will employment relationship that may be terminated at any time, with or without cause, by either party. This paragraph will control and supersede any portion of this Agreement that might otherwise be construed as in any way altering the Employee's at -will status. 7. Indemnification: As an employee of the City, the Employee will have the right to indemnification by and on behalf of the City for actions taken in the scope of her employment in accordance with the provisions of Chapter 2.06 of the Edmonds City Code as same exists or is hereafter amended. 8. Entire Written Agreement: This document represents the entire agreement, written or oral, between the parties. No representation or other oral agreement by either party will survive the execution of this document. This document will be amended only upon the express written agreement of both parties. The City Council President will confer with the Mayor regarding any change. 9. Severability: The provisions of this Agreement will be severable. In the event that any provision hereof is held to be void, illegal, or unenforceable, the remaining provisions will survive; PROVIDED, however, that in the event the provisions of paragraph 5, relating to the exclusion of this position from any collective bargaining unit, or of paragraph 6, relating to this Agreement as one of at -will employment, are/is held to be unenforceable, invalid, or void, this Agreement will immediately be at an end. 10. Effective Date: The effective date of this Agreement will be the date set forth below. DONE THIS day of February 2022. CITY OF EDMONDS: Vivian Olson, City Council President EMPLOYEE: Susan Babcock 0 Packet Pg. 208 7.6.a 5 2022 Employment Agreement Executive Assistant to City Council EXHIBIT A EXECUTIVE ASSISTANT Scope of Work/Position Duties POSITION PURPOSE: Provides public contact and complex clerical/administrative and research support to the Council. Plans and performs complex administrative office coordination to assure smooth, timely and efficient office operations for the department or assigned office; researches, collects, analyzes and compiles data and information for inclusion in reports; maintains records, files and budgets related to departmental operations, programs and expenditures. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Researches, collects and analyzes background data on pending legislative matters as requested. • Schedules meetings for Council and individual Council members; prepares agenda memos for Council. • Attends Council meetings, prepares requested reports, minutes, agendas, correspondence and other materials as appropriate and according to decisions and approved actions. • Assists Council President in drafting budget and planning of various Council events and functions including coordinating arrangements for meeting facilities, equipment and refreshments as appropriate; coordinates management of legislative priorities with Council President. • Coordinates and prepares press releases for Council as requested and/or various community relations. • Plans and performs complex administrative office coordination; relieves the Council President of technical clerical and administrative duties having Council - wide impact. • Completes PSR's for the department, enters payroll into Eden software for the department and processes Council accounts payables. • Performs various administrative duties including answering telephones and greeting visitors; provides information in person or on the telephone or refers to appropriate department personnel; opens, screens and routes mail. • Maintains calendars relating to Council events as requested; schedules appointments and conferences; assists with travel reservations and vehicle check - in and checkout for Council as requested. N r N J c 0 t� Packet Pg. 209 7.6.a 6 2022 Employment Agreement Executive Assistant to City Council • Composes, prepares and types a variety of correspondence, memos, reports and other materials and proofreads materials to assure accuracy and completeness. a, as • Organizes and coordinates office functions, activities and communications; J assures efficient workflow and office operations. • Must be able to work independently under direction of Council President to G complete assignments. • Maintains accurate financial records and files pertaining to departmental expenditures, budget balances and operations; prepares status reports, charts and other documents as requested; prepares and coordinates purchase of office supplies, equipment and other expenditures. • Manages and maintains all records as required by State and Federal law; including, but not limited to, records related to City elections, and records pertaining to State audit requirements. • Provides staff support and administrative assistance to various boards and committees; prepares reports, agendas, correspondence and other materials as appropriate and according to decisions and approved actions. • Manages and maintains website for Council and provide website support/administration for Council and any Council -related assigned boards, committees, groups and/or events. • Manages and programs content as directed for the City's cable channels (21/39). • Maintains files and records related to Council activities/business and retains and purges records as needed under the Washington State records retention and archiving rules. • Operates office machines including: computers, copiers, calculators, fax machines, use of recording equipment for Tuesday night Council meetings and other equipment as assigned. • Performs a variety of special duties, projects or activities of the Council Office Required Knowledge of. • City organization, procedures, federal and state laws. • Administrative functions and operations of a City government. • Legislative processes, research methods, data collection and statistical analysis. • Accurate, lawful, and efficient record -keeping techniques. • Budget monitoring and control including proficient skills in mathematics. • Interpersonal skills using tact, patience and courtesy. • Principles of customer service and public relations. • Proper telephone etiquette. • Effective oral and written communication principles and practices. Packet Pg. 210 7.6.a 2022 Employment Agreement Executive Assistant to City Council • Modern office procedures, methods, and equipment including computers and computer applications and software programs sufficient to perform assigned a, work. _J • English usage, spelling, grammar and punctuation. • Principles of business letter writing. G V Required Skill in: • Computer applications to include Microsoft Office Suite (such as Word, Excel, Outlook, PowerPoint, etc.). • Tracking and researching legislative bills. • Assisting in the management of workload items for 7 Council members who may have, at times, competing interests • Performing technical clerical and administrative duties having department -wide impact. • Planning and performing technical administrative office coordination duties. • Maintaining records, files, and information in compliance with laws, policies and procedures. • Interpreting, applying and explaining rules, regulations, policies, procedures and laws. • Must be able to meet required deadlines for legislative/administrative duties/assignments. • Successfully meeting schedules and time lines. • Preparing a variety of reports, logs, records and files related to assigned activities. • Maintaining confidentiality of sensitive information, including confidentiality between staff and Council members; working confidentially with discretion. • Being flexible and able to work with diverse personalities. • Researching a variety of subjects and presenting information in an efficient, accurate manner. • Utilizing personal computer software programs and other relevant software affecting assigned work. • Working with diverse interest groups with potentially competing priorities. • Establishing and maintaining effective working relationships with elected officials, staff (other departments), management, vendors, outside agencies, community groups and the general public. • Meeting schedules and time lines and ability to work independently. • Communicating effectively verbally and in writing including public relations and customer service. Packet Pg. 211 7.6.a 2022 Employment Agreement Executive Assistant to City Council MINIMUM QUALIFICATIONS: Education and Experience: Any combination equivalent to: graduation from high school including or supplemented by course work in political science, business administration, office management, office administration or related field and three years of increasingly responsible administrative office support experience including research work. Previous work experience in a legislative environment and/or role preferred. Required Licenses or Certifications: Valid State of Washington Driver's License. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment: • Office environment. • Constant interruptions. • The employee may be required to work some evenings (Tuesday night Council meetings) and occasional weekends for Council events as necessary • Must be able to work in a solitary environment. Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person or on the phone. • Reading and understanding a variety of materials. • Operating/using a computer keyboard and other office equipment. • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. • Bending at the waist, kneeling or crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. • Lifting/carrying or otherwise moving or transporting up to 20 lbs. Hazards: • Contact with angry or potentially upset individuals. 0 Packet Pg. 212 7.6.b EMPLOYMENT AGREEMENT EXECUTIVE ASSISTANT TO CITY COUNCIL WHEREAS, the City Council of the City of Edmonds, Washington (hereinafter "City Council") utilizes the services of a Executive Assistant to perform a variety of confidential tasks related to its legislative and research functions; and WHEREAS, the Mayor of the City of Edmonds is by state statute the chief administrative officer of the City, invested with the power to hire and fire employees and to direct their day-to-day activities; and WHEREAS, in the interest of fostering an appropriate working relationship between the Executive Assistant and the City Council, the Mayor has evidenced his wish to delegate the day-to-day responsibility for the direction of said employee to the City Council's President; and WHEREAS, with the Mayor's consent, the City Council wishes to fill the position of Executive Assistant with two job -share employees, specifically answerable to the Council, under specific, limited terms and conditions governed by the provisions of their respective employment agreements and not subject to the general personnel policies of this City; NOW, THEREFORE, the City of Edmonds, Washington and Rebecca Black Peterson (hereinafter "Employee") do hereby enter into this agreement for employment services ("Agreement"). The Employee's employment will be governed exclusively by the provisions of this Agreement unless otherwise provided herein. 1. Term of Employment: This Agreement will take effect as of the effective date set forth below and will expire on January 31, 2023 unless extended pursuant to its terms. Thereafter, this Agreement may be extended for an unlimited number of terms of one (1) calendar year duration at the sole discretion of the City Council. The purpose of this term is to permit an annual review of the performance of the Employee by the outgoing City Council President in order that the City Council President may determine whether or not it is appropriate to renew this Agreement for an additional term. It is one of the basic understandings of this Agreement that the Employee will work closely with the City Council President and the City Council. As such, this position will be one in which the confidence of the City Council President and City Council will be essential to the proper performance of the Employee's duties. Therefore, the City Council reserves the right not to renew this Agreement, or to terminate this Agreement as herein provided in order to preserve that confidence and a feeling of confidentiality between the City Council President, the City Council and the Employee as Executive Assistant. 2. Duties: The Employee will serve as the Executive Assistant for the City Council in a job -share capacity, complete legislative research when requested by Council, and serve as backup videographer as necessary. The Employee will be under the general day-to- day direction of the City Council President and will provide such assistance as may be c 0 0 Packet Pg. 213 2 7.6.b 2022 Employment Agreement Executive Assistant to City Council necessary to individual members of the City Council. In the event of a conflict in c direction between Council members, the Employee will rely upon the direction of the c0 City Council President. A generalized description of the duties of this position is attached hereto as Exhibit A and incorporated herein by this reference. The listing of duties in c Exhibit A is intended as a descriptive tool only, and will not limit the City Council C President or City Council to make task assignments; provided, however, that such duties be linked to the City Council President's Office and the legislative function of the City Council and will, in all respects, be governed by statutory, constitutional and ordinance N limitations on the duties of public employees. The City Council President, by her N signature below, specifically represents that the Mayor has delegated his statutory CD authority to direct the day-to-day duties of this Employee to the City Council to be exercised by and through the City Council President. This delegation is revocable by the ,°� Mayor and will not be binding on the subsequent elected or appointed mayors unless ratified by them. a 3. Hours of Work: This job -share position is a full-time position that will be shared approximately equally between the two Executive Assistants. The Employee will work office hours as assigned and directed by the City Council through the City Council President. Such hours may normally be worked Monday through Friday between 8:00 a.m. and 5:00 p.m., with any appropriate meal and rest periods as required by law. The hours of work on Tuesdays may be adjusted to allow for backup videographer work, as needed. In addition, the Employee may perform assigned work off site. Such hours will be within prescribed limits and approved by the City Council President. It is anticipated that the Employee will work up to 20 hours per week and will coordinate with her job - share counterpart as needed to successfully perform the required work. This general description of working hours will not limit the ability of the City Council President to change the working schedule or adjust it from time to time. NOTE: The level of the Employee's benefits is based upon a proration of hours worked, to include hours worked for all positions held at the City. 4. Wages and Benefits: The wages set forth in this Section 4 hereby provide for a base rate of $35.00 per hour. The City will pay the applicable employer's portion of Medicare, PERS retirement, Municipal Employee Benefit Trust (MEBT), Washington State Industrial Taxes, and such other payments or benefits as may be required under the provisions of state and federal law based upon the number of hours worked. MEBT benefits will be provided as required by law or by the provisions of a plan document. "Plan Document" will mean for the purposes of this Agreement the MEBT or other contract, or policy documents, which require, by their terms, the participation of all qualified employees. The benefits to be paid to the Employee will be governed solely by this Agreement. No benefit not specifically addressed or listed herein will be granted to the Employee. The provisions of this Agreement will control over any conflicting provision of the City ordinances, City Personnel Policy Manual, any collective bargaining agreement or any other general grant of benefits to City employees. The benefits which the Employee will receive are limited to the following: Packet Pg. 214 7.6.b 3 2022 Employment Agreement Executive Assistant to City Council 4.1 Insurance Benefits: The City will allow the Employee to participate in the City's c group employee insurance programs listed below. The City will pay the insurance c0 premiums in accordance with the following schedule: INSURANCE BENEFIT/PREMIUM PAID *Dental (WDS) family coverage / 90% *Vision / 90% *Medical / 90% Medicare /As per Federal law Industrial Accident /As per State law Public Employees Retirement /As per State law Unemployment Insurance /As per State law MEBT /As per City ordinance *NOTE: The City pays 90% of the health insurance premium costs for a 100% full-time employee (working 40 hours per week). This percentage will be adjusted for this part-time position according to the hours worked below 40 hours per week. The City will allow the Employee to use payroll deduction (Premium Only Plan) to pay for the Employee's cost of the above -listed insurance benefits. The City's payment is contingent on the Employee's qualification for such insurance program in accordance with Plan Documents and does not constitute an obligation to pay a sum in lieu of insurance or premium. 4.2 Vacation: Annual vacation is earned at the rate of 5 hours per month (to be otherwise pro -rated if the employee works under 20 hours per week). Earned vacation can be carried over into the next calendar year, provided the amount carried over does not exceed 120 hours total at the end of the duration of the contract. Unused, accrued vacation will be paid upon termination of employment. 4.3 Sick Leave: Sick leave is earned at the rate of 48 hours per year which is 4 hours per month and will be loaded to the employee's sick leave bank in the amount of 2 hours per pay period (to be otherwise pro -rated if the employee works under 20 hours per week). Earned sick leave can be accumulated up to a maximum of 500 hours. Unused, accrued sick leave will be forfeited upon termination of employment. 4.4 Holiday Pay: The employee will receive pay for all holidays during which City offices are closed (pro -rated for this part-time position, and otherwise pro -rated if the employee works under 20 hours per week). 5. Confidentiality: One of the basic purposes of this Agreement is to provide an employee who serves in a confidential capacity to the City Council and its City Council President. The Employee acknowledges that she has been informed of the necessity for confidentiality and understands that she will report directly to the City Council President any matter which she feels would breach such confidence or confidentiality. In the event of any apparent conflict between the needs of the City Council and that of the City in general, the Employee will report such matter to the City Council President and rely on Packet Pg. 215 4 7.6.b 2022 Employment Agreement Executive Assistant to City Council his/her direction. In keeping with this confidential relationship, the Executive Assistant position will not be a part of a collective bargaining unit or subject to any collective bargaining agreement. 6. Termination of Agreement: The parties acknowledge that this employment agreement creates an at -will employment relationship that may be terminated at any time, with or without cause, by either party. This paragraph will control and supersede any portion of this Agreement that might otherwise be construed as in any way altering the Employee's at -will status. 7. Indemnification: As an employee of the City, the Employee will have the right to indemnification by and on behalf of the City for actions taken in the scope of her employment in accordance with the provisions of Chapter 2.06 of the Edmonds City Code as same exists or is hereafter amended. 8. Entire Written Agreement: This document represents the entire agreement, written or oral, between the parties. No representation or other oral agreement by either party will survive the execution of this document. This document will be amended only upon the express written agreement of both parties. The City Council President will confer with the Mayor regarding any change. 9. Severability: The provisions of this Agreement will be severable. In the event that any provision hereof is held to be void, illegal, or unenforceable, the remaining provisions will survive; PROVIDED, however, that in the event the provisions of paragraph 5, relating to the exclusion of this position from any collective bargaining unit, or of paragraph 6, relating to this Agreement as one of at -will employment, are/is held to be unenforceable, invalid, or void, this Agreement will immediately be at an end. 10. Effective Date: The effective date of this Agreement will be the date set forth below. DONE THIS day of February 2022. CITY OF EDMONDS: Vivian Olson, City Council President EMPLOYEE: Rebecca Black Peterson c 0 0 Packet Pg. 216 7.6.b 5 2022 Employment Agreement Executive Assistant to City Council EXHIBIT A EXECUTIVE ASSISTANT Scope of Work/Position Duties POSITION PURPOSE: Provides public contact and complex clerical/administrative and research support to the Council. Plans and performs complex administrative office coordination to assure smooth, timely and efficient office operations for the department or assigned office; researches, collects, analyzes and compiles data and information for inclusion in reports; maintains records, files and budgets related to departmental operations, programs and expenditures. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Researches, collects and analyzes background data on pending legislative matters as requested. • Schedules meetings for Council and individual Council members; prepares agenda memos for Council. • Attends Council meetings, prepares requested reports, minutes, agendas, correspondence and other materials as appropriate and according to decisions and approved actions. • Assists Council President in drafting budget and planning of various Council events and functions including coordinating arrangements for meeting facilities, equipment and refreshments as appropriate; coordinates management of legislative priorities with Council President. • Coordinates and prepares press releases for Council as requested and/or various community relations. • Plans and performs complex administrative office coordination; relieves the Council President of technical clerical and administrative duties having Council - wide impact. • Completes PSR's for the department, enters payroll into Eden software for the department and processes Council accounts payables. • Performs various administrative duties including answering telephones and greeting visitors; provides information in person or on the telephone or refers to appropriate department personnel; opens, screens and routes mail. • Maintains calendars relating to Council events as requested; schedules appointments and conferences; assists with travel reservations and vehicle check - in and checkout for Council as requested. 0 Q Packet Pg. 217 6 7.6.b 2022 Employment Agreement Executive Assistant to City Council • Composes, prepares and types a variety of correspondence, memos, reports and c other materials and proofreads materials to assure accuracy and completeness. v • Organizes and coordinates office functions, activities and communications; assures efficient workflow and office operations. c • Must be able to work independently under direction of Council President to L complete assignments. M as • Maintains accurate financial records and files pertaining to departmental expenditures, budget balances and operations; prepares status reports, charts and other documents as requested; prepares and coordinates purchase of office supplies, equipment and other expenditures. • Manages and maintains all records as required by State and Federal law; including, but not limited to, records related to City elections, and records pertaining to State audit requirements. • Provides staff support and administrative assistance to various boards and committees; prepares reports, agendas, correspondence and other materials as appropriate and according to decisions and approved actions. • Manages and maintains website for Council and provide website support/administration for Council and any Council -related assigned boards, committees, groups and/or events. • Manages and programs content as directed for the City's cable channels (21/39). • Maintains files and records related to Council activities/business and retains and purges records as needed under the Washington State records retention and archiving rules. • Operates office machines including: computers, copiers, calculators, fax machines, use of recording equipment for Tuesday night Council meetings and other equipment as assigned. • Performs a variety of special duties, projects or activities of the Council Office Required Knowledge of. • City organization, procedures, federal and state laws. • Administrative functions and operations of a City government. • Legislative processes, research methods, data collection and statistical analysis. • Accurate, lawful, and efficient record -keeping techniques. • Budget monitoring and control including proficient skills in mathematics. • Interpersonal skills using tact, patience and courtesy. • Principles of customer service and public relations. • Proper telephone etiquette. • Effective oral and written communication principles and practices. Packet Pg. 218 7.6.b 2022 Employment Agreement Executive Assistant to City Council • Modern office procedures, methods, and equipment including computers and c computer applications and software programs sufficient to perform assigned v work. • English usage, spelling, grammar and punctuation. • Principles of business letter writing. Required Skill in: • Computer applications to include Microsoft Office Suite (such as Word, Excel, Outlook, PowerPoint, etc.). • Tracking and researching legislative bills. • Assisting in the management of workload items for 7 Council members who may have, at times, competing interests • Performing technical clerical and administrative duties having department -wide impact. • Planning and performing technical administrative office coordination duties. • Maintaining records, files, and information in compliance with laws, policies and procedures. • Interpreting, applying and explaining rules, regulations, policies, procedures and laws. • Must be able to meet required deadlines for legislative/administrative duties/assignments. • Successfully meeting schedules and time lines. • Preparing a variety of reports, logs, records and files related to assigned activities. • Maintaining confidentiality of sensitive information, including confidentiality between staff and Council members; working confidentially with discretion. • Being flexible and able to work with diverse personalities. • Researching a variety of subjects and presenting information in an efficient, accurate manner. • Utilizing personal computer software programs and other relevant software affecting assigned work. • Working with diverse interest groups with potentially competing priorities. • Establishing and maintaining effective working relationships with elected officials, staff (other departments), management, vendors, outside agencies, community groups and the general public. • Meeting schedules and time lines and ability to work independently. • Communicating effectively verbally and in writing including public relations and customer service. Packet Pg. 219 7.6.b 2022 Employment Agreement Executive Assistant to City Council C 7 MINIMUM QUALIFICATIONS: v Education and Experience: Any combination equivalent to: graduation from high school including or supplemented c by course work in political science, business administration, office management, office y administration or related field and three years of increasingly responsible administrative office support experience including research work. Previous work experience in acm N legislative environment and/or role preferred. o Required Licenses or Certifications: Valid State of Washington Driver's License. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment: • Office environment. • Constant interruptions. • The employee may be required to work some evenings (Tuesday night Council meetings) and occasional weekends for Council events as necessary • Must be able to work in a solitary environment. Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person or on the phone. • Reading and understanding a variety of materials. • Operating/using a computer keyboard and other office equipment. • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. • Bending at the waist, kneeling or crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. • Lifting/carrying or otherwise moving or transporting up to 20 lbs. Hazards: • Contact with angry or potentially upset individuals. Packet Pg. 220 8.1 City Council Agenda Item Meeting Date: 02/22/2022 Assistant Chief Salary Adjustment Staff Lead: Emily Wagener for Michelle Bennett Department: Human Resources Preparer: Emily Wagener Background/History The city will soon extend a final offer to two external assistant chief candidates. Currently, the pay range for assistant chief (included below) is less than a 1% differential than top step sergeant. Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 NR-19 122,627.37 128,758.21 135,197.16 141,955.97 149,054.53 156,506.91 164,331.84 Both candidates would take a pay cut if they are offered a salary in the current range. It is of concern that the candidates might not accept the final offer if they are not offered a competitive pay rate. It is recommended that council increase the pay rate at this time to NR-44 in order to allow for an appropriate pay range for assistant chiefs. When commander ranks are implemented, additional analysis of department salaries will be completed. The NR 44 pay rate will not be in danger of coming in to high after a salary comparison, and assistant chief pay adjustment can occur accordingly at that time. Staff Recommendation It is recommended that at this time, with the two new assistant chiefs from outside agencies coming in, that the assistant chief pay range be adjusted to NR 44. This pay range will allow for a more reasonable differentiation for the assistant police chief rank. Step 1 1 Step 2 1 Step 3 1 Step 4 1 Step 5 1 Step 6 1 Step 7 NR-44 1 136,484 1 143,309 1 150,473 1 157,998 1 165,897 1 174,192 1 182,902 It is recommended that in the coming year, set salary differentials are implemented for police department command ranks. A differential of 24% between sergeant and commander, 15 percent between commander and assistant chief, and 10% between assistant chief is one recommendation. Narrative Currently, the salary differential between Top Step Sergeant and Assistant Chief is less than one percent. It is important to have an incentive for sergeants to want to promote within the Edmonds Police Department, which appears to not have been the case in the recent past, Due to the lack of ability to make overtime (sergeants are overtime eligible, assistant chiefs are not), the increased responsibility, and the low percentage pay increase, promoting to the next rank up has not been a desirable move for many police sergeants. Packet Pg. 221 8.1 As the decision package to approve the rank of commander (mid -level manager) recently passed, staff is working on completing the commander job description and is hoping to promote commanders in 2022. As there is less than 1% pay difference currently between Sergeant and Assistant Chief, differentials must be set in between ranks to allow for the commander position to be set in between sergeant and assistant chief. Recently, two of the most eligible sergeant candidates for promotion (who are currently acting assistant chiefs) stated that if there was not a very good differential in pay, they would not consider putting in for the new commander position. It is important to provide appropriate, professional and comparable compensation for those wanting to move up through the ranks, and to have incentives that will allow for a competitive process in selection. Illustrated below are some set differentials in pay between ranks at nearby agencies: Lynnwood (commissioned 71): • Set differential between Top Step Sergeant and Commander is 14% (base pay) • Commander to Deputy Chief is 17% King County S.O. (commissioned about 700) • Set differential between Top Step Sergeant and Captain is 18% • Set differential between Captain and Major is 23% Bothell Police (commissioned 77): • Set differential between Sergeant to Captain is 30% Edmonds Police (commissioned 59): • Top step Sergeant to the next rank of assistant chief is less than 1%. With the signing of my contract, a set differential between Assistant Chief and Chief for the time being was set at 2.5%, with the understanding that as commander ranks are implemented, set differentials will be looked at in relation to equitable comparison rates. Packet Pg. 222 8.2 City Council Agenda Item Meeting Date: 02/22/2022 2022 Budget Amendments Staff Lead: Diane Buckshnis Department: City Council Preparer: Scott Passey Background/History On 2/1/22 - a public hearing was held. For the Attorney's budget ordinance which requires a super majority - Decision Packet #1 received a super majority with the City hiring a contracted REDI officer for three years at a cost of $100,000 per year. Decision Packet #21 received a super majority vote to moved $200K to Fund 018 Homeless Fund. Decision Packet #61 received a super majority vote to remove the $400K. Recommendation Review Council amendments for vetting and vote and request Attorney or the Administration to prepare an ordinance to amend the 2022 budget. Narrative The PowerPoint presentation provides 2022 Council amendment suggestions and a public hearing was held on 2/1/22. Only super majority votes (five) will be added to the ordinance for final vote. Attachments: February 22 Council 2022 Budget Amendment Packet Pg. 223 8.2.a 2022 Budget Amendments to Increase Appropriations • Motion to add $34K for the match for the Fourth Avenue Corridor which is part of the Creative District's capital project need. • Motion to add $6OK for study of a Police Station and/or City Hall relocation. • Motion to add $150K for Streetlights in the Lake Ballinger Area — move thought Council Committee and the CIP/CFP impact based on review of all areas of Edmonds (Seaview, Firdale, 5-Corners, Westgate, etc.) ■ 11 8.3 City Council Agenda Item Meeting Date: 02/22/2022 Resolution Waiving Competitive Bidding Requirements Staff Lead: Pamela Randolph Department: Public Works & Utilities Preparer: Rob English Background/History On February 8, 2022, Acting Public Works Director Robert English notified City Council of the Mayor's decision to Waive Bid Requirements for the replacement of the Switchgear for the Emergency Generator at the Wastewater Treatment Plant (WWTP). Purchasing Requirements state that in case of unforeseen circumstances the Mayor can waive bid requirements to purchase supplies, materials, equipment or services to stabilize the emergency condition. Within two weeks of confirming the emergency existed, the City Council will adopt a resolution certifying the emergency situation existed. It is essential for the WWTP have reliable power during a power outage. The Emergency Generator may be used during high wind, ice, snow and peak flow events, or any impact to the electrical distribution grid. Staff Recommendation Approve Resolution. Narrative In preparation for the Carbon Recovery Project, the Sewage Sludge Incinerator was taken out of service on July 1, 2021. From this time, until present, solids that were typically incinerated are now loaded into trucks and hauled to a landfill. During the week of December 26 - 31, 2021, the Puget Sound region experienced a significant snow event. Due to the weather, the plant could not receive the appropriate number of trucks/trailers required to dispose of the solids that were generated. The only option left to staff was to store solids in Aeration Basin #3. On the evening of January 2, 2022, the plant experienced a peak flow event. Flows exceeded the hydraulic capacity of the two (2) online Aeration Basins. The loss of capacity due to Aeration Basin #3 holding solids rather than being available to process flow further adversely impacted the ability to process the flow. Due to the heavy rain and reduced hydraulic capacity, the wastewater treatment plant experienced flooding of the 400 building in the early hours of January 3. Packet Pg. 225 8.3 This flooding stopped the operation of the RAS pumping, Waste Activated Sludge (WAS) pumping, Non -Pot water supply, Building Sump Pumps, and damaged the Switchgear for the Emergency Generator, flow readings for the secondary clarifiers and various types of instrumentation. Most of the equipment that was damaged was either repaired, replaced or is on order. After inspection of the Switchgear it was advised to seek replacement rather than repair due to the essential need for reliable power during operations of the treatment plant. Emergency operations occur during high wind, ice, snow and peak flow events, or any impact to the electrical distribution grid. The project, when first installed in 2013, was competitively bid and awarded to Ewing Electric Inc. The equipment is designed to interact with the main switchgear. We recommend replacing in kind in the most expedited manner to ensure plant redundancy of electrical service. We anticipate the replacement to be in range of $227,000 - $365,000. The wide range of anticipated expense is due to the unknown condition of the wiring and conduit and will not be known until the system is tested. Costs associated with the Switchgear will be documented as an emergency. When all costs associated with the event are known, the department may, at a later date, approach City Council for a budget amendment. Attachments: Resolution Packet Pg. 226 8.3.a RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, FINDING THAT AN EMERGENCY EXISTS AND WAIVING COMPETITIVE BIDDING REQUIREMENTS FOR PUBLIC WORKS TO ADDRESS DAMAGE TO THE WASTEWATER TREATMENT PLANT RESULTING FROM THE JANUARY 2, 2022 FLOOD EVENT. WHEREAS, in preparation for the Carbon Recovery Project at the Wastewater Treatment Plant (WWTP), the Sewage Sludge Incinerator was taken out of service on July 1, 2021. From that time, solids that were incinerated are now loaded into trucks and hauled to a landfill; and WHEREAS, during the week of December 26-31, 2021, the Puget Sound region experienced a significant snow event which prevented the number of trucks required to dispose of the solids from reaching the WWTP. The only option left was to store solids in Aeration Basin #3; and WHEREAS, on the evening of January 2, 2022, the WWTP experienced a peak flow event. Flows exceeded the hydraulic capacity of the two (2) online Aeration Basins. The loss of capacity due to Aeration Basin #3 holding solids rather than being available to process flow further adversely impacted the ability to process the flow. Due to the heavy rain and reduced hydraulic capacity, the WWTP experienced flooding of the 400 building; and WHEREAS, the flooding stopped the operation of the RAS pumping, Waste Activated Sludge (WAS) pumping, Non -Pot water supply, Building Sump Pumps, and damaged the Emergency Generator Switchgear and flow readings for the secondary clarifiers; and WHEREAS, most of the equipment that was damaged was able to be repaired, replaced, or is currently on order. However, the City has been advised that the repair of the Switchgear for the Emergency Generator is not possible, and that a replacement is needed; and WHEREAS, the Emergency Generator Switchgear is essential for emergency operation of the treatment plant during high wind or other impacts to the electrical distribution grid; and WHEREAS, the original Switchgear for the Emergency Generator purchase and installation was competitively bid and awarded to Ewing Electric Inc., a local electrical company. This equipment was designed to interact with the main WWTP Switchgear and it is recommended that replacing this equipment in kind will best ensure plant redundancy of electrical service; and WHEREAS, the City intends to enter into a contract with Ewing Electric, Inc. to replace the flood - damaged equipment; and Packet Pg. 227 WHEREAS, compliance with the usual competitive bidding requirements will not allow the City to respond as quickly as it needs to respond to replace the flood -damaged equipment in a timely manner to ensure proper performance of the WWTP's essential functions; and WHEREAS, RCW 39.04.280 allows municipalities to waive competitive bidding requirements for purchases and public works in order to respond to an emergency; and WHEREAS, RCW 39.04.280 defines emergency as "unforeseen circumstances beyond the control of the municipality that either: (a) Present a real, immediate threat to the proper performance of essential functions; or (b) will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken;" and WHEREAS, the City Council finds that the WWTP flood and resulting damage to essential equipment should be considered an emergency for the purposes of RCW 39.04.280; now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. EMERGENCY FINDING. The flood at the Wastewater Treatment Plant on January 2, 2022 constitutes an emergency that justifies the waiver of competitive bidding requirements and the entering into a contract with Ewing Electric, Inc. for replacement of the flood -damaged Wastewater Treatment Plant equipment without first engaging in a competitive bidding process. RESOLVED this day of February 2022. CITY OF EDMONDS MAYOR, MIKE NELSON ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 228 8.4 City Council Agenda Item Meeting Date: 02/22/2022 Salary Commission Reinstatement Staff Lead: Vivian Olson and Diane Buckshnis Department: City Council Preparer: Scott Passey Background/History The Salary Commission was disbanded effective July 15, 2021 (see exhibit 1 - page 9-12) by a repeal of the ordinance for chapter 10.80. The narrative for that meeting was as follows: RCW 35.21.015 authorizes the creation of a salary commission for compensation of elected officials but does not require that such a commission exist. The City of Edmonds previously established a Citizens' Commission on Compensation of Elected Officials (Citizens' Commission), ECC 10.80, in Ordinance Numbers 3508 and 3967 and that commission was repealed in 2014 with Ordinance 3975. Another salary commission was created in 2017 with Ordinance 4057, later amended by Ordinance 4062. The city council would like to analyze the compensation of its future members with an eye toward making service on the city council more accessible to people who need to work full time to support their families. The work of past salary commissions suggests that a compensation shift of that magnitude would not likely be accomplished through continued use of a salary commission. A salary commission is most useful in establishing the compensation of current council members, not future council members. It also has been determined that a significant amount of staff time is needed to support the salary commission. Given the above, the city council determined at the 6/8/2021 meeting that it is in the best interest of the City to terminate the salary commission. Recommendation Recommend re-establishing salary commission via repealing repeal ordinance that repealed city code chapter 10.80 regarding the salary commission. Narrative The City Council has not performed any analysis of and a former salary commission provided a history and/or analysis of the salary commission (see exhibit #2). Exhibit #3 provides the repealed ordinance 4223. Attachments: Exhibit 1- 2021-06-01 City Council Minutes - Salary Commission Exhibit 2 - 2021-06-08 City Council Minutes - Salary Commission Packet Pg. 229 8.4 Exhibit 3 - 2021-06-15 City Council Minutes - Salary Commission Exhibit 4 - Salary Commission Reviewed FEB 22_Redacted Exhibit 5 - Ordinance 4223 Repealing the Salary Commission Packet Pg. 230 8.4.a alternative. Having decided on a whim to do this with an emergency ordinance, she questioned why the Council could not decide it is a flawed idea and presented that as an option. She suggested including more options that target un-treed properties as they are clearly the source of the tree canopy coverage. Generally environmental stewardship laws try to target the polluters and not those involved in beneficial stewardship which is why these types of regulations backfire. She referred to the paragraph regarding equity issues that only scratches the surface on the effects of requiring tree retention in less developed, poorer properties and spending more than a page discussing view corridors. (Written comments submitted to PublicComment@Edmondswa.gov are attached.) 7. APPROVAL OF THE CONSENT AGENDA ITEMS COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: APPROVAL OF COUNCIL SPECIAL MEETING/BUDGET RETREAT MINUTES OF MAY 8, 2021 2. APPROVAL OF COUNCIL MEETING MINUTES OF MAY 25, 2021 3. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENTS 8. COUNCIL BUSINESS 1. AMENDING ECC 10.80 SALARY COMMISSION HR Director Jessica Neill Hoyson explained there are two primary amendments, 1) changing the regular cycle of the Salary Commission from every two years to every four years, and 2) selecting Salary Commission members in the year in which the Commission meets. The Commission has had fairly consistent recommendations with regard to changes in compensation for the Mayor and City Council, but a significant amount of staff hours are needed to support the commission. That seemed to indicate a four- year cycle would utilize the City's resources more effectively. Councilmember Buckshnis asked why these changes were being proposed now, relaying that a lot of people are wondering why the Council is the topic of many procedures. The last Salary Commission recommended creating a job description and said the salaries were not commensurate with the amount of work. The Salary Commission did not interview all Councilmembers and did not interview her when she was Council President in 2014. She questioned the estimate of 150 staff hours, noting although that was a lot, it was spread over two or four years. When she inquired about the estimate, she was told the City did not dedicate that much time to the commission. She reiterated her question of why now. Ms. Neill Hoyson answered it seem appropriate to do it now coming out of COVID and possibly holding Council and Mayor salaries flat while the City's financial resources are determined. She was uncertain who Councilmember Buckshnis spoke with regarding the time allocated to the commission; she spoke with those who actually did the work, staff that supported it and the consultant as well as the former HR Director and all confirmed the amount of staff time required to support the commission. She acknowledged it was an estimation as staff did not keep track of the exact hours; the estimate was 5-10 hours/week beginning in March. Councilmember Buckshnis asked why the commission's recommendation to develop a job description was not followed. Ms. Neill Hoyson responded it would be very odd to have a job description for Council; she was unaware of any other cities that have a Council job description as Councilmembers are not employees. If the intent of a job description is to more accurately compare the work the Edmonds' Council does to other comparable cities, a job description is unlikely to achieve that. Councilmembers' duties are outlined Edmonds City Council Approved Minutes June 1, 2021 Page 10 Packet Pg. 231 8.4.a in the RCW; every City and Council does that differently and every Councilmember does that work differently and may devote different amounts of time. A job description would just restate what the Council is authorized to do per the RCW and would not address compensation issues versus an employee where the job description identifies level of authority, years of experience, education requirements, independence, etc. While she understood the commission said a job description would be helpful, she disagreed. Councilmember Buckshnis commented there were four new Councilmembers last year and she recalled a Councilmember saying it would have been beneficial to have an understanding of the roles of Council President. Many things could be included in a job description, not just related to compensation. The commission spent a lot of time and provided some examples and she was concerned the City was not pursuing their recommendations. Council President Paine raised a point of order, requesting Councilmember Buckshnis speak to the content and not the experience of other Councilmembers. Councilmember Buckshnis said she was speaking about the legacy of why a job description would be helpful. Council President Paine expressed concerned about equity and whether this has gone through an equity analysis with regard to the pay and the salary structure. She was not opposed to the proposed changes, but felt there needed to be an equity analysis. Compensation changes have been consistent over the years, but it does not provide information about who is able to be part of the City Council. She recalled comments in the commission's past reports that the pay is fairly low so the result is hobbyists rather than valuing the time. She supported doing an equity analysis as part of the next Salary Commission's work. Councilmember Fraley-Monillas observed the Salary Commission meets every two years. Ms. Neill Hoyson advised the current code requires the commission met every two years in odd numbered years. Councilmember Fraley-Monillas relayed the Council does not have to accept the commission's findings. Ms. Neill Hoyson answered once they are submitted to the City Clerk, the Council has no authority to accept or reject their proposals. Councilmember Fraley-Monillas recalled at one point the Council disbanded the Salary Commission due to an unwillingness to accept their recommendation for an increase. The ability for Councilmembers to do the job is for the voters to decide; there is no measurement tool because Councilmembers are not City employees. She agreed the salary was low, recalling $0.19-0.20/hour was suggested, but it is not necessarily something that people do for the money. However, unless a Councilmember has another source of income, they cannot afford to be on Council. Someone working full- time may not be unable to participate in everything the Council does. Councilmember Distelhorst expressed support for an equity analysis, noting a lot of work is occurring in the City related to evaluating departments, and it would be appropriate to apply this to that work. He asked how four years was determined rather than three, noting four years seemed like a long time. With regard to continuity of membership and not having to reinvent that process, commissioners can serve two terms but as proposed essentially everyone would be up for reappointment. Ms. Neill Hoyson answered the term would only be during the time the commission meets because there is no work for them to do outside of when they meet to establish salaries of elected officials. Having commissioners in their position only during the time the commission is meeting is administratively more manageable. With regard to four years, that seemed like a reasonable amount of time given the history of consistent changes, often no changes. Reappointment to two terms is established per RCW. Councilmember L. Johnson commented while serving and prior to serving it was hard to ignore that a certain level of privilege was required to serve on Council which results in at least to some degree a consolidation of power among a somewhat similar subset of the community, leaving out a large subset of the community. The City is working on using an equity lens across the board in the City While she appreciated that the administration was additionally burdened right now especially with COVID and that Edmonds City Council Approved Minutes June 1, 2021 Page 11 Packet Pg. 232 resources were stretched, she was concerned with pushing this off without a clear picture of how to apply an equity lens so who is represented on Council can be expanded. She hoped to continue this discussion and come back with a broader picture of what this might look like. Councilmember Olson questioned the urgence of this action. It seemed that the Salary Commission members learned of this by Councilmembers asking them questions versus staff consulting them. She recalled Ms. Neill Hoyson mentioning she spoke with the consultant and staff and suggested input from the commission may be of value. Ms. Neill Hoyson said staff did not speak to any current commissioners regarding the proposed change. The urgency is if the commission convenes this year, it needs to happen in July which will require notifying people about appointment to the commission; several commissioners' terms expired at the end of last year. Councilmember Olson asked if former salary Commission members were contacted. Ms. Neill Hoyson said no Salary Commissioners were contacted. Councilmember Olson appreciated staff considering a three or four year meeting cycle, agreeing a two-year cycle may be a bigger use of resources. She referred to language she provided to staff and bcc'd to Council regarding continuity. City Attorney Jeff Taraday observed a majority of Councilmembers have raised concerns about equity and making the City Council positions more accessible to a broader array of community members by making it more of a living wage. It is unlikely a Salary Commission would get the Council to that place based on previous Salary Commissions' results. If that is the direction the Council wants to go, the path would be to disband the Salary Commission, have the Council set salaries for future Councilmembers, not their own, and they can be set as high or as low to accomplish those policy aims. That is allowed under state law because the Council will not be setting its own salaries. If the Council wants to undertake an equity approach to the Council salary, that is the way to accomplish it. Ms. Neill Hoyson agreed if the Council's intent was a full-time living wage for Councilmembers, convening the Salary Commission this year would not achieve that. Councilmember Buckshnis recalled the Salary Commission was disbanded in 2014. If the Salary Commission is disbanded and the Council sets its own salary, she asked what happens to the Mayor's salary and does a Salary Commission need to be established to set the Mayor's salary. Mr. Taraday recalled the Council set the Mayor's salary. Ms. Neill Hoyson said that year that the Council disbanded the Salary Commission, the Council did not receive an increase and the Mayor was given a COLA. Councilmember Buckshnis asked if the Salary Commission meets in off years when there are no elections. Ms. Neill Hoyson answered the Salary Commission meets every two years in odd years; moving to every four years would still have it occur in odd years. If that was the intent, a three year cycle may not meet that intent. Councilmember Buckshnis recalled former Councilmember Joan Bloom was also interested in the issue of equity. She relayed Councilmembers do not do full-time work, but the salary should be more than $1000/month. Councilmember K. Johnson supported the way the Salary Commission was established. There were staggered three-year terms and they provided information between July 15t and September 30t''. She preferred to continue with that process and found no compelling reason to change it at this time. Because it is a five member commission with staggered terms over three years, it is possible to have two vacancies. She urged the Council to continue with the existing Salary Commission process and not make any changes at this time. Edmonds City Council Approved Minutes June 1, 2021 Page 12 Packet Pg. 233 Councilmember Fraley-Monillas asked when the Mayor's salary was last increased. Ms. Neill Hoyson answered the Mayor has received a COLA each year; the last one was in 2021. Councilmember Fraley- Monillas asked when it was last increased besides COLA. Ms. Neill Hoyson said she researched back to 2012 and it has only been a COLA since then. She offered to research that further. Councilmember Olson asked whether information from the commissioners could be included in the narrative next week. There has been a lot of information from several parties for consideration today, but the commissioners seems to be a missing element. That would also give Council time to think about what they have heard. Ms. Neill Hoyson asked what information she was looking for from commissioners, whether it was input on the proposed changes. Councilmember Olson answered she was interested in their perspective on sunsetting, whether continuity was of value, and the change from a two year cycle to a four year cycle. 2. PROCESS FOR REVIEWING HOUSING COMMISSION RECOMMENDATIONS Development Services Director Shane Hope recalled at the May I I' meeting the Council was close to approving a process for reviewing the Housing Commission's recommendation. At the conclusion of the May 11', meeting it was agreed it would only take a few minutes to decide which policy ideas to consider first. She explained reviewing recommendations from the Housing Commission does not mean the Council is approving them, just that they are trying to get a fuller sense of them and determine the need for more details and other work to be done. For example, after the Council's initial review of idea, they could decide to have the Planning Board work on it further, provide the Planning Board direction or comments, variations on the idea, more details, etc. For the policy recommendation that do not require Planning Board review, the Council could direct staff to return with more detailed information. Ms. Hope explained at the May 1 Ph meeting, Councilmembers were split on Option 1, divide the work first, or Option 2, start simple. A hybrid of the approaches was possible and Council could even have a study session later this month to review a short list of items. In a hybrid approach, Council could divide up the work and refer some things to the Planning Board this year, knowing that all Planning Board recommendations will come to the Council for further work and final decision, and address a couple things that do not need Planning Board input. The remaining items, especially the more complex ones, could get started later, probably in 2022. In that approach, the Council could begin with 2-3 items of low to moderate complexity for the Planning Board to start working on this year and maybe one item the Planning Board could work on after a budget allocation. For the Planning Board this year, the Council could do an initial review of a short list of recommendations. Ms. Hope displayed the Housing Commission Policy Aspects Table: Housing Commission Subject to PB Level of Need for Est. Min. Time Policy Review Complexity Outside For PB Consultant consideration Missing middle housing Yes I. JL161J. Probably not 4-6 mo. in single family neighborhoods Equity housing incentives Yes High Probably not 4-6 mo. Medium -density SF Yes High Probably not 4-5 mo. housing Neighborhood village Yes High Yes 8-9 mo. subarea planning Cluster/cottage housing Yes Moderate Probably not 4 mo. Detached accessory Yes Low No 3 mo. dwelling units Edmonds City Council Approved Minutes June 1, 2021 Page 13 Packet Pg. 234 8.4.b Councilmember Buckshnis requested a copy of the NEPA for the FCC. She said a map is great but there is nothing that ties the map to the master permit. She suggested providing the entire packets from 2019 so she could compare and contrast the master permits. She recalled the master permit in 2019 included maps. Mr. Taraday said his hesitation in including all the 2019 packet materials in next week's packet was overwhelming the Council with hundreds of pages of materials that might make it difficult to separate the wheat from the chaff. He wanted to provide the Council what they needed to cast their vote, but was unsure it would be helpful to provide that much information. Councilmember Fraley-Monillas requested any information on City of Portland v. FCC such as the arguments. Councilmember Buckshnis commented if Councilmembers did not want to read historical materials, they did not have to. She felt the more information that was available the better. This is a serious issue for the City and will change the look of the City for years to come. She recognized everyone likes cell phones, but it is a very important issue for a historically beautiful city. Mayor Nelson declared a brief recess. 9. COUNCIL BUSINESS 1. WAIVING RENT PAYMENTS FOR THE CHAMBER OF COMMERCE FOR JULY- SEPTEMBER 2021 Councilmember Fraley-Monillas commented the Chamber is still operating with less staff. There is light at the end of tunnel with the Taste of Edmonds in August and if that occurs, the Chamber should be self- sufficient from then on. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO PROVIDE THE CHAMBER WITH COST FREE RENT FOR THE NEXT THREE MONTHS FOR A TOTAL OF $2136.57 FOR THE THREE MONTH PERIOD. Councilmember Buckshnis expressed support for waiving the Chamber's rent through the end of the year, although through September was also fine. She commented the Chamber is invaluable to the City. Councilmember Fraley-Monillas said the proposed waiver is for July, August September. If the Chamber is not able to hold the Taste for whatever reason, she may request a waiver for another few months. Councilmember K. Johnson voiced her support, relaying she has been a member of the Chamber of Commerce since 2012. They do wonderful work for the City although their role during COVID changed. She supported the rent waiver and hoped the Chamber would be back in business by October. MOTION CARRIED UNANIMOUSLY. 2. AMENDING ECC 10.80 SALARY COMMISSION HR Director Jessica Neill Hoyson explained this item was discussed at last week's Council meeting. There are no changes to the original proposal as there was no clear direction at last week's meeting. She recapped the options which include adopting the proposed code changes to move the Salary Commission cycle to every four years. There was some discussion about amendments to address continuity of commission members. Another option is to retain the current two-year cycle in the code for the Salary Commission. The Council also discussed the issue of equity, particularly as it relates to compensation of Councilmembers Edmonds City Council Approved Minutes June 8, 2021 Page 16 Packet Pg. 235 8.4.b and whether it is at a level that allows a diverse group of people to participate as Councilmembers. Mr. Taraday had explained to the Council if that was their interest, it would not be effected through the Salary Commission, that the Council would need to take that action which would likely include disbanding the Salary Commission for some period to allow Council to enact compensation changes. Councilmember Buckshnis said she talked to the Salary Commission members and there seems to be a difference of opinion about time spent. She felt the last commission was the best one the City has had; they did investigative work and interviewed everybody. She referred to an email she sent last week that included a recap from one commissioners and did not recall receiving an answer to the need for further work to be done by the Salary Commission. She did not understand the proposal to go to a four-year cycle and asked if Ms. Neill Hoyson was waiting for this decision before appointing Salary Commission members as the Salary Commission would begin in July. Ms. Neill Hoyson said there is some time sensitivity related to this decision; if the Council chose to move forward with the Salary Commission in the current code, those vacancies would need to be posted very quickly. She reiterated the three decisions for Council, 1) whether to change the code to a four-year cycle, 2) remain as it currently is, or 3) the Council look at establishing compensation. If the Council wants the Salary Commission to remain as is, that decision needs to be made tonight so that process can begin and the commission can begin meeting. If the Council chooses to disband the commission, that decision could occur tonight, but the Council process can occur at a later time. Councilmember Buckshnis said she was not in favor of disbanding the Salary Commission or changing to a four-year cycle. Councilmember Olson said she was interested in the possibility of a four-year cycle, recognizing it takes a lot of time for commissioners to do this work and their work had not resulted in a huge changes. The original code with staggered four-year commission terms was a good way to provide continuity. She did not see how that was provided with commissioners appointed only for a three month period every four years. In her opinion, the proposed four-year cycle caused more problems than it solved. Although she initially liked the possibility, in the end, unless she heard something that changed her mind, she was not in favor of four- year cycle and preferred to retain the Salary Commission as it currently exists. Councilmember Fraley-Monillas commented there is an equity issue on Council related to the salary because it makes it difficult for people who are working or who have children to participate. She retired as she was sworn in for that reason. She agreed with having a four-year cycle, but she would rather disband the Salary Commission and look at districting as districts would provide more fairness for people running for office. She was not interviewed by the last Salary Commission and did not see that they did anything more spectacular than any of the other Salary Commissions over the last 12 years. She summarized equity was the most important piece with regard to the Salary Commission. Council President Paine recalled from last week that if the Council wanted to address the equity issue which many Councilmembers felt was a good idea, that could not be done via the Salary Commission. Therefore, if the Salary Commission continues, the Council is subject to their recommendations. The Salary Commission did a lot of work, but there were no real changes in their decisions, a $1000 increase/year which is an average of about 8%/year, the Council's salary is $17,000/year and the Council President receives an additional $300 a month. She agreed it probably would not allow someone to give up their side gig or be able to work part time. Being a Councilmember requires a lot of flexibility and the cost of living is steep and getting steeper. Two years is too short for a Salary Commission cycle, three years may be the right number if the Council wants to continue with a Salary Commission. She asked if the Council was interested in pursuing the issue of equity. Councilmember Distelhorst agreed with Council President Paine that the issue of equity in pay is much larger and would take much longer and a more comprehensive review. As a full-time employee serving on Council, he can attest to the demands it makes on those serving and their family members. That barrier to Edmonds City Council Approved Minutes June 8, 2021 Page 17 Packet Pg. 236 8.4.b participation and serving on the Council is not something the Council should take lightly and it needs to be considered outside the Council and over a much longer period of time. He questioned whether that issue could be considered in a 3-4 year cycle or if it was better to disband the Salary Commission and reinstate it in the future after that work is done. There needs to be a more comprehensive process than the Council can consider in a near time frame. Ms. Neill Hoyson commented if the Council wants to undertake that work, the decision about how to address equity did not to be made tonight and could be done over a longer period. There are many options for accomplishing that, options that include having a Salary Commission as well disbanding the Salary Commission. Councilmember K. Johnson spoke to the Council culture of no surprises. This was a new item and was a big surprise to her at the last Council meeting. The Council has consistently used the Salary Commission to establish salaries. It was not presented to Public Safety, Parks and Personnel Committee and she did not receive any emails or phone calls about it. She concluded it was in the City Council's best interest to have the Salary Commission at this time. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO CONTINUE MOVING FORWARD WITH THE SALARY COMMISSION AS WRITTEN IN THE CODE. Councilmember K. Johnson explained the City Council has received annual increases of either $1500 or $1000 since 2017. If the Council deferred the Salary Commission for four years, it would create a projected deficit of at least $4000 which is about 24% of the salary. She saw no benefit in postponing to four-year cycle or only seating the commission for 3-4 months at a time. The Salary Commission has done independent work, they make a recommendation so the finances can be included in the budget, and as stated previously, the last Salary Commission did an excellent job and can build on what they learned. Councilmember L. Johnson said her comments were not a reflection on whether the Salary Commission had done an excellent job or not, it was more about the fact that numerous Councilmembers have expressed interest in the equity issue and barriers to serving. Councilmember K. Johnson raised a point of order, suggesting Councilmember L. Johnson speak to the motion which does not relate to equity issues. Mayor Nelson ruled Councilmember L. Johnson's comments were related to whether or not to continue the Salary Commission. Councilmember L. Johnson said if Council's intent is to address the equity issue, convening the Salary Commission need to be delayed until at least year three or four. Consideration of the equity issue and reconvening the Salary Commission should not happen at the same time, and if it the Council was interested in addressing equity, that should be done first and then decide whether the Salary Commission should meet on a three or four year cycle. She did not support a two year cycle, and favored either three or four years. Councilmember Fraley-Monillas commented the problem is the difficulty working and serving on the Council at the same time and having the Salary Commission would not allow the Council to address the issue of equity any time soon. She viewed the salary as a barrier to participation in the governmental process. The Salary Commission works on salaries, not what the pay should be. She clarified if the Council votes on salaries, Councilmembers are not eligible to receive the increase until they are re-elected. It was not intended to benefit the existing Council but to create equity in the ability to run for Council. If Councilmembers were interested in equity, she encouraged them to stop the Salary Commission and consider addressing issues associated with serving on the Council during the next year. Councilmember Buckshnis disagreed there had to be one or the other. She suggested allowing the Salary Commission to continue on a two-year cycle and at same time create a separate structure to consider Edmonds City Council Approved Minutes June 8, 2021 Page 18 Packet Pg. 237 districting. Citizens are concerned that the Council is addressing Council business instead of City business. She suggested doing both in tandem as addressing equity and/or districting will take 1-2 years. Councilmember Olson commented the Salary Commission's recommendation is in affect for two years. If the Council continued with a two-year cycle for Salary Commission, which she recommended, a voting system task force is looking at options for the way Councilmembers are elected and districting and they could also consider equity. By the time the task force does its research and makes a recommendation, it will probably be 2-3 years and would be the perfect time to disband the Salary Commission and consider another compensation approach for the reasons that the task force would have considered. Speaking against reconvening the Salary Commission this year and in favor of waiting until year three or four, Councilmember L. Johnson clarified when she focuses on equity issues and barriers, it was not to create equity and less barriers to the job for herself. She chose to run and participate with her available time; she wants to make it available for others to do and to have more diverse representation on Council. Based on that, she was not in favor of convening the Salary Commission this year. She favored Council, or by whatever means the Council agrees on, addressing the equity issue and seeing what can be done to remove some of the barriers. Following that effort, the Salary Commission could meet if necessary. She did not want to waste anyone's time, commissioners or City staff. This is an opportunity to conserve time that can be put toward other things and revisit this next year or the following year. Council President Paine supported having a group of Councilmembers to look at equity issues this year. She supported developing an equity plan, but did not support the motion to convene the Salary Commission this year, commenting that would be the reverse order of what needs to be done. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO AMEND HER MOTION, TO HAVE THE SALARY COMMISSION CONVENE THIS YEAR AND BEFORE THE NEXT CYCLE, PUT TOGETHER A GROUP TO LOOK AT THE EQUITY ISSUES. Mayor Nelson restated the amendment: TO SIMULTANEOUSLY HAVE THE SALARY COMMISSION MOVE FORWARD AND FORM AN EQUITY GROUP. COUNCILMEMBER DISTELHORST CALLED THE QUESTION. VOTE ON THE CALL FOR THE QUESTION CARRIED (5-2) COUNCILMEMBERS K. JOHNSON AND OLSON VOTING NO. UPON ROLL CALL, AMENDMENT FAILED (3-4), COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING YES; AND COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. UPON ROLL CALL, MAIN MOTION FAILED (3-4), COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING YES; AND COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO NOT REINSTITUTE THE SALARY COMMISSION FOR THE REST OF THIS YEAR AND DURING THIS TIME WORK WITH HR TO DEVELOP WHAT COULD APPEAR TO BE AN EQUITY PIECE TO IT. Councilmember Distelhorst asked if that would require changing the City code. Ms. Neill Hoyson answered yes, it would require repealing the code section regarding the Salary Commission. City Attorney Jeff Taraday advised if the motion passes, he would bring back an ordinance next week to repeal the chapter on the Salary Commission. Edmonds City Council Approved Minutes June 8, 2021 Page 19 Packet Pg. 238 8.4.b Councilmember Fraley-Monillas said this will provide an opportunity to consider the issue. The Council has started and stopped the Salary Commission in the past. She encouraged Councilmembers to support the motion, commenting the Salary Commission can be reconvened next year if it becomes too difficult to create equity. She summarized that to her, it was not about the money. Council President Paine supported forming an equity subgroup or bringing in someone. Councilmember Fraley-Monillas raised a point of order, requesting Council speak to the motion. Mayor Nelson agreed. Councilmember Buckshnis questioned how much time this would take HR and assumed it would take much more than the 150 hours the Salary Commission took. She asked whether the intent was to discuss districting or diversity and equity for Council pay. Districting is already a law that needs to take place. She questioned why HR would be involved in districting. She agreed with having diversity, recalling former Councilmember Bloom raised this issue years ago. She was confused with the intent of the motion. Councilmember Fraley-Monillas responded it is illegal for the City to proceed with redistricting. Her proposal was for HR to determine how this would be done, noting it had been done all over the west coast and perhaps a group could be formed with Ms. Neill Hoyson at the forefront rather than Council. This is not really Council business as much as it is HR business. She suggested the process take no more time than working with the Salary Commission. Councilmember Olson commented some of the comments are supporting earlier conversations about proceeding with the Salary Commission while this other process occurs. Establishing an equitable pay range for a closer to full-time job or establishing it as a living wage so someone could serve on Council and not work another job would have a significant impact on the budget. and was not discussed in the Council budget retreat. In her opinion, proceeding with the Salary Commission for two years was appropriate and these other issues could move forward simultaneously so the impacts to the budget could be considered in the two-year period. Ms. Neill Hoyson pointed out if the Council took on this issue and chose to set compensation themselves, it would not go into effect next year; the earliest it would impact the budget would be 2024. Mr. Taraday agreed 2024 would be the earliest and if the Council wanted all seven positions to be the paid same amount at the same time, the earliest that could be accomplished would be 2026. Councilmember L. Johnson was in favor of disbanding/delaying the Salary Commission for 3-4 years. However, with respect to the equity component, she preferred that start with Council with assistance from HR as needed. One of the reasons for not having a Salary Commission was limited staff time. Once the Council has done its work, the Salary Commission would be reconvened. Councilmember Fraley-Monillas agreed with Councilmember L. Johnson, but said the Council does not have the expertise and this work is very difficult and time consuming. She preferred to start with the HR Director and then pull Councilmembers into the conversation. Councilmember K. Johnson commented this will have the reverse effect; not making any salary changes until 2026 will depreciate the value of the Council salary as it will remain at $17,000/year until 2026. She cautioned Councilmembers to consider what they were trying to achieve. She anticipated it will require much more work than convening the Salary Commission for three months and may take over a year to accomplish. For those reasons, she did not support the motion. Edmonds City Council Approved Minutes June 8, 2021 Page 20 Packet Pg. 239 8.4.b Council President Paine observed if the Council developed an equity piece with a monetary aspect, the Council could impose its own salary raise, but it would take effect following the state guidelines, taking effect after the position is up for election. Mr. Taraday agreed, explaining because the filing date of the next election had passed, the salary of Positions 4, 5, 6 and 7 could theoretically be increased in 2024, but it is too late to do that for Positions 1, 2 and 3. If the intent is to have all seven seats paid at the same rate in any given year and if the Council wants to set the rate themselves, the earliest that could be done is 2026. Councilmember Fraley-Monillas restated the motion: TO NOT RECONVENE THE SALARY COMMISSION AND LEAVE THE NEXT 6-7 MONTHS TO WORK ON WHAT EQUITY WOULD LOOK LIKE WITH THE HR DIRECTOR LEADING AND COUNCIL PARTICIPATING. Councilmember L. Johnson asked Ms. Neill Hoyson to comment on her ability to support that effort. Ms. Neill Hoyson agreed having a basic understanding of how compensation analysis occurs would be a good place to start and that would not take much time. For example, if Council positions were to be considered a 50% FTE, how that compared to pay in other organizations. If the intent was for her to do all the research, that would take a more significant amount of time, but providing a basic introduction to compensation analysis was potentially a couple days of work and being available to answer questions. Councilmember L. Johnson asked if that aligned with what Councilmember Fraley-Monillas recommended. Councilmember Fraley-Monillas answered yes. Councilmember K. Johnson commented if the Council is averaging an 8%/year increase and no salary changes occur until 2026, that is 5 years of 8% or 40%. While the Council is trying to make the pay more equitable, this action will have an inverse effect of depreciating the value of the salary for the intervening five years. Councilmember Fraley-Monillas said $17,000/year is more than someone earning minimum wage since the Council does not work full-time. The Council could consider this again in 2022 and if it looks like it will take too long, the Salary Commission can be convened. Councilmember Distelhorst observed Council would have the ability to reinstate a Salary Commission in 2022. Mr. Taraday agreed. Councilmember Distelhorst observed the adjustments to the Council salaries could occur next year independent of the larger structural changes regarding positions in 2026. Councilmember L. Johnson said the Council would address the equity component and then have the Salary Commission meet 1-2 years later. Councilmember Olson commented on timing and efficiency, repealing and reinstating the code and reconvening a new Salary Commission when there is already a commission up and running with some members still serving. She encouraged Councilmembers to think this through as she did not believe this was in the Council's best interest. She preferred to stay the course, defeat the motion and convene the Salary Commission at the same time the other work is being done and then disband the Salary Commission if necessary. Mr. Taraday said in the interest of efficiency, if the Council is leaning toward disbanding and readopting the Salary Commission later, that is not much different than the administration's original proposal because it moves the Salary Commission to every four years instead of every two years. With one ordinance, the Council could potentially accomplish both instead of repealing and readopting. UPON ROLL CALL, MOTION CARRIED (4-3); COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING NO. Edmonds City Council Approved Minutes June 8, 2021 Page 21 Packet Pg. 240 8.4.c Councilmember Olson pointed out this wasn't changing what was in the minutes; this was inserting something that was completely omitted. She was fine with either a summary or the verbatim. COUNCILMEMBER OLSON CALLED THE QUESTION. VOTE TO CALL THE QUESTION CARRIED UNANIMOUSLY. UPON ROLL CALL, MOTION FAILED (3-4) COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING YES; AND COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. COUNCIL PRESIDENT PAINE MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE COUNCIL MINUTES AS PRESENTED IN THE PACKET FOR JUNE 8, 2021. UPON ROLL CALL, MOTION CARRIED (4-3), COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING NO. 2. URBAN FOREST PLANNER JOB DESCRIPTION (previously Consent Agenda Item 5) Councilmember Olson said she wanted to take a second look at the job description and to consider Natalie Seitz's comments as there may be some relevance. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO POSTPONE TO A FUTURE MEETING. Councilmember Buckshnis asked if the intent was to postpone to a date certain. Councilmember Olson said she wanted to postpone to another meeting, with the Council President scheduling it whenever she wanted but providing her at least a week to review it. Council President Paine suggested June 22" d Councilmember L. Johnson asked if it would be on the June 22nd Consent Agenda. Council President Paine answered yes. Councilmember Distelhorst asked if this had been reviewed by a Council committee and had the committee recommended consent. Councilmember Fraley-Monillas answered yes. Mayor Nelson restated the motion. POSTPONE TO THE JUNE 22ND CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. 3. ORDINANCE TO REPEAL SALARY COMMISSION (previously Consent Agenda Item 8) Councilmember Olson said she pulled the ordinance to repeal the Salary Commission due to the substance of yesterday's letter to the editor from resident Jay Grant who chaired the Salary Commission, specifically the assertion that the Salary Commission had looked at equity which was confirmed by other commissioners in the comment section. Because the reason the Council was disbanding the Salary Commission was to look at the issue of equity, this new information from participants and stakeholders warranted further discussion and another vote. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO DISCUSS IT TONIGHT IF THERE'S TIME OR AT A TIME THAT THE COUNCIL PRESIDENT CAN PUT IT BACK ON THE AGENDA TO RECONSIDER THIS WITH CONVERSATION BASED ON THIS NEW INFORMATION. Edmonds City Council Approved Minutes June 15, 2021 Page 9 Packet Pg. 241 8.4.c Councilmember Fraley-Monillas said the Salary Commission does not look at equity. It is important to understand that money is not the only equity issue; other equity issues include benefits for a family, for example a working couple or a working single parent that needs medical benefits. Councilmember Buckshnis raised a point of order, the Council was attempting to put this item on the agenda, not to discuss the merits of repealing the Salary Commission. Councilmember Fraley-Monillas explained she was speaking against the motion. Mayor Nelson suggested Councilmember Fraley-Monillas tighten up her comments to speak to the motion. Councilmember Fraley-Monillas said she was speaking to the issue of equity. The issue is not just financial, equity includes districts so Councilmembers are elected from different areas, providing medical benefits, changing the meeting time, etc. Money was probably one of the last issues she wanted to look at. It is not the Salary Commission's job to look at districts and/or benefits as their focus is salaries. She encouraged the Council not to convene the Salary Commission and to create a group that can look at the equity issues. She encouraged Councilmembers not to support the motion. Council President Paine raised a point of order, stating the motion was out of order as the Council already voted and it was not a motion for reconsideration. Unless someone from the prevailing side wanted to change their vote, the motion was not proper. City Attorney Jeff Mr. Taraday said the prevailing party rule only applies to motions made during the same meeting. The Council directed the City Attorney to the prepare an ordinance at the last meeting. That ordinance is in the packet; it was pulled from Consent and there either needs to be a motion to approve it or to do something else. Mayor Nelson ruled the discussion was appropriate. Councilmember Buckshnis commented the Council received a lot of information today. She observed there was no announcement to convene the Salary Commission which should have been done 1-2 months ago; it was almost like the administration knew the commission would be disbanded. She asked whether there had been an ordinance to repeal the Salary Commission. Mr. Taraday said the repealing ordinance was the item that was pulled from the Consent Agenda. Councilmember Buckshnis asked if it was a new ordinance that came out today. Mr. Taraday said the ordinance was not included in an earlier draft of the packet and was added to the packet today. Councilmember K. Johnson asked if the motion suggested this could be discussed at a future meeting. Mayor Nelson said the motion stated it could be discussed tonight or at a future meeting. Councilmember K. Johnson preferred it be postponed to a future meeting so the Council could take into account the comments from citizens regarding the abolition of the Salary Commission. Council President Paine expressed support for approving the repealing ordinance tonight. The past Salary Commission could not address equity because they do not have that authority; that is the authority of the City Council. There were also no changes in the salary, the Salary Commission's 2019 recommendation stayed the same. Council can work with staff and HR Director Neill Hoyson agreed she could provide Council a "Compensation 101." The Council needs to have that conversation and she can work with Ms. Neill Hoyson to put that together. She expressed support for approving the ordinance to repeal the Salary Commission. Councilmember Fraley-Monillas agreed with Council President Paine regarding having the Council look at equity. She was uncertain one email from a one person who served on the committee and their interpretation should reverse the work the Council has done. She supported considering equity, noting any changes to the salary would not affect current Councilmembers. Retaining the Salary Commission would likely result in an increase in Council's salary and the Council cannot to do anything about it. For example, if the Salary Edmonds City Council Approved Minutes June 15, 2021 Page 10 Packet Pg. 242 Commission recommends the Council gets a raise, that is what happens. She suggested repealing the ordinance would save taxpayers money and allow the Council to look at issues that may keep people from running for office. Councilmember K. Johnson said repealing the Salary Commission was a big mistake. The Salary Commission removes elected officials from setting their own salaries, they look at benefits and can consider other issues. The issue of equity is very muddy; the Council could go to a ward system without affecting the Salary Commission. The Salary Commission conducts independent investigation, works with the HR Director, looks at what other cities are doing, and considers compensation related to salary and benefits. If the Salary Commission was eliminated, the Council salary would be flatlined until 2026 which does not increase the salary or opportunities for people to be on the Council. If anyone believes the salary for the City Council is inadequate, the Salary Commission is the best chance for making incremental improvements. If the Salary Commission is disbanded, with an average 8% increase per year, a 40% increase would be required in 2026 to keep up with inflation and other factors. She did not support the motion. Councilmember K. Johnson objected to this coming to Council as a surprise; this is essentially the Council's second touch. An issue has not been discussed is the difference between legislative and administrative authority; the Mayor is suggesting a change to the Salary Commission, but in fact that is the Council's legislative authority and she was confused why Councilmembers were agreeing to it. She preferred to have a larger discussion regarding equity, what was wrong with the Salary Commission and what equity meant to the four Councilmembers who support this, whether they want more salary or benefits. She was unclear what the objectives and reasons were for abandoning the Salary Commission. UPON ROLL CALL, MOTION FAILED (3-4) COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING YES; AND COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING NO. Councilmember L. Johnson said she had not had an opportunity to weigh in on the discussion and felt left out. She asked if Councilmember who did not get called on would have an opportunity to provide input. Mayor Nelson suggested a Councilmember make a motion regarding action on the ordinance which could be followed by discussion. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT PAINE, TO APPROVE THE ORDINANCE IN THE PACKET DISBANDING THE SALARY COMMISSION. Councilmember Buckshnis raised a point of order, asking if it was the ordinance in Friday's packet or the packet that was updated today. Mayor Nelson clarified the motion pertains to the ordinance that was sent out today. Mr. Taraday explained there was no change to the ordinance; the earlier draft of the packet did not contain the ordinance. There is only one version of the ordinance. Councilmember L. Johnson said out of curiosity, she looked at the minutes from August 19, 2014 when the Salary Commission was disbanded in the past and found Councilmembers Buckshnis and K. Johnson voted in favor of disbanding. Councilmember Buckshnis raised a point of order, commenting the Councilmember had no idea what happened in 2014 or whether it was germane to this decision. The topic under consideration is repealing the proposed ordinance and Councilmember L. Johnson was referring to disbanding the Salary Commission in 2014. Mayor Nelson clarified the discussion is regarding repealing the Salary Commission so a Councilmember bringing up past repeals was relevant. He ruled point not taken. Edmonds City Council Approved Minutes June 15, 2021 Page 11 Packet Pg. 243 8.4.c Councilmember L. Johnson said she was speaking to repealing the Salary Commission in 2014 and the voting record. Statements are being made that this is without precedence; she found it interesting that two Councilmembers who are now in opposition were in favor in the past. This is not without precedence, specifically for existing Councilmembers. If time permits, she will look at the votes in 2017. This information is relevant because the administration brought this forward showing all the time that goes into the Salary Commission. She recognized staff was under tremendous pressure coming out of a pandemic and are pointing out the time the Salary Commission takes and the minimal change between Salary Commissions. That information as well as her desire to leave a legacy of increasing the ability for individuals to serve on Council led her to support having Council look at the equity issue and whether to reconvene a Salary Commission in the future. She resented the implication that there was a coordinated effort, assuring there was no coordinated effort; it was each Councilmember speaking to their desire for future Councils. Councilmember Distelhorst commented he would keep his comments brief as it is already 8:37 p.m. and the Council still has a number agenda items. He supported repealing the ordinance because there needed to be a more inclusive, holistic look at the process which would not be achieved by the Salary Commission. It may require working with the HR Director and/or an outside professional and will require a broader view and more holistic approach. This not personal for the existing Council, it is setting up a long term structure for the future, for the benefit of residents, the City and public officials. He recalled people saying they did not do it for the money, commenting that was a fantastic place to be because it meant they have the money to take care of themselves. Not everyone in the community can do something not for the money because they have rent, mortgage and bills to pay. That needs to be taken into consideration with a holistic approach to provide a better structure that allows more people in the community to participate in public service. He supported repealing the ordinance and having a specific group effort looking at this without a narrow COLA, inflation, dollars and cents look. There is an opportunity to have a Salary Commission in the future to conduct a periodic review once these issues are addressed. For those reasons, he supported the motion. Councilmember K. Johnson said she did not understand what it meant to have a holistic view of the Council or better opportunities for people to participate in public service. In a democracy anyone who wants to run for public office may do so. The compensation for public office is minimal; she doubted the Council even made minimum wage if 25 hours a week was considered. The Salary Commission is supposed to look at salary and benefits. There could be a separate discussion about equity, holistic treatment, or wards, etc., but she did not understand how that would be structured. When talking about equity in this context, there needed to be more specifics because she did not understand and the public may not either. Councilmember Fraley-Monillas said she was also on the Council when the Salary Commission was disbanded and assumed she voted in favor. She recalled after some time, the Council agreed to restart the Salary Commission. The fact that three existing Councilmembers were involved in disbanding and reinstituting the Salary Commission illustrated that there was more to it and that it was not commonly done. She expressed interest in residents being able to run for office, noting five of the seven current Councilmembers live in the bowl or the view corridor of Edmonds. That results in a certain types of people, and other people who do not live in those areas need to be encouraged to run for office. Unfortunately, if someone works to support their family, they cannot run for office and be successful because they cannot attend daytime meetings. That precludes nurses, daycare staff, baristas, construction workers, the working class of Edmonds who cannot leave work for daytime meetings. For democracy purposes, she recommended taking a look at it to see if anything could be done to encourage other people to run for office, not just people who have the financial ability to do it. She noted other cities are also looking at this issue. COUNCIL PRESIDENT PAINE CALLED THE QUESTION. UPON ROLL CALL, VOTE TO CALL THE QUESTION CARRIED (6-1), COUNCILMEMBERS DISTELHORST, FRALEY-MONILLAS, BUCKSHNIS, OLSON AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBER K. JOHNSON VOTING NO. Edmonds City Council Approved Minutes June 15, 2021 Page 12 Packet Pg. 244 UPON ROLL CALL, MOTION CARRIED (4-3), COUNCILMEMBERS DISTELHORST, FRALEY- MONILLAS, AND L. JOHNSON AND COUNCIL PRESIDENT PAINE VOTING YES; AND COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING NO. Councilmember L. Johnson corrected the record: in the August 19, 2014 minutes, Councilmembers Buckshnis and Fraley-Monillas voted in favor of disbanding the Salary Commission and Councilmember K. Johnson voted against. 9. 1. COUNCIL DELIBERATION AND ACTION ON MASTER PERMIT WITH NEW CINGULAR WIRELESS, PCS, LLC, OBTAINING TERMS THAT PROTECT THE CITY IN RELATION TO THE FORTHCOMING PLACEMENT OF SMALL WIRELESS (SMALL CELL) FACILITIES IN THE CITY'S RIGHTS -OF -WAY, SUBJECT TO OBTAINING SITE SPECIFIC PERMITS City Attorney Jeff Taraday advised additional changes to Section 25 of the master permit were emailed to Council. Ms. Tinker will briefly review the substance of the changes. If a motion is made to approve the master permit, he requested the Council clarify that the recommended version of the master permit was the one emailed to Council with changes to Section 25. It was his understanding that AT&T had also agreed to that language. Councilmember Buckshnis raised a point of order regarding when that that information was emailed. Councilmember Distelhorst advised it was emailed at 8:04 am today. Angela Tinker, Lighthouse Law Group, reviewed: • Master Permit Approval (or Denial) o What does a "No" Vote (not approving the Master Permit) mean for the City? ■ City will still get Small Wireless in its streets ■ Site specific applications will still be made ■ Shot clock periods apply ■ City cannot prohibit the provision of personal wireless services ■ City will risk not having the financial protections the Master Permit Offers • Master Permit Financial Protection o Financial protections provided with this Master Permit: ■ Comprehensive indemnity ■ Commercial General Liability Insurance Policy $ 5,000,000 / $10,000,000 ■ City named as an additional insured ■ AT&T assumes risk of damage to its facilities ■ Indemnity and insurance survive any expiration or termination ■ AT&T must remove its facilities upon expiration or termination ■ City can impose monetary penalties $500/day ■ City can require AT&T to maintain $50,000 security fund in favor of City ■ AT&T's agreement City is not bound if FCC's restrictions are lifted • Master Permit Approval (or Denial) o If the first wireless provider places its facilities in City's rights -of -way without a master permit, City risks being able to get a master permit with any other wireless provider and the financial protections that come with it. ■ Federal Law requires the City be competitively neutral o What does a "Yes" Vote mean for the City? ■ City will get the financial protections of the Master Permit Edmonds City Council Approved Minutes June 15, 2021 Page 13 Packet Pg. 245 8.4.d Edmond's Council and Mayor's Compensation — Understanding Laws, Facts, and Perspective By Jay Grant, former Salary Commission Chair Both the State of Washington and Snohomish County have citizen salary commissions to evaluate and determine the amount of compensation, including any benefits of elected leaders on a two-year cycle. For the most part, over the last 20 plus years, so has the City of Edmonds. The objective of a Commission is to take the politics out of the salary determination, allowing the citizens to set the compensation rather than the elected Council members. In 2014 the Salary Commission Ordinance was eliminated by Council for several stated reasons. There was concern about the number of cities used in the analysis, if the Commission had a proper quorum to vote based on the Ordinance; according to the City Attorney there was, and likely the fact the Mayor received a substantial increase whereas the Council members received no increase. The Council later abolished the Commission stating they would review the Ordinance and reauthorize it after careful study. Also, the old Ordinance did not comply with the State's Statute. There are only two methods to make changes to elected officials' compensation, by Ordinance with direction from the Council or have a salary commission.' If the City does establish a Salary Commission, unless the City charter includes appropriate appointment language within the Charter, which Edmonds does not, then the Statue dictates the requirements, including the nomination, confirmation, and independent determination authority. 1 RCW 35A.12.070 — Compensation of Elected Officers — Expenses and RCW 35.21.015 Salary Commissions 2 Edmonds City Code 10.80 3 The Council did not affirm all the Mayor's original nominations 4 Comparable cities, board, and boards used in 2017/2019 Having a city council determine their compensation is often considered highly political, and councils who choose this method often lag behind the financial curve. Even when a raise is enacted, it does not become effective until the next election affecting the individual elected member(s) as required by Statute. Whereas the Commission has latitude in the effective date, but most have elected the following January 15T. What is most significant about a city with a salary commission, like the State and County, is independence of the commission in their salary/benefit determination, as it must be adhered to by the city. If proper procedures are followed, the determination is subject only to a citizen's referendum. The Edmonds City Council again authorized through Ordinance a new Salary Commission in 20162 that met the Salary Commission Statute requirements. The changes from the 2014 Ordinance included five rather than seven Commissioners and was closely written to follow the State Statue. This included a process where the Mayor nominated the individuals, and the Council confirmed the nominations3. The selected five Commissioners met as required in 2017 and 2019. In both cases, the Commissioners evaluated many cities and used over 214 comparable jurisdictions representing similar demographics to Edmonds. It included data and conversations with the Cities of Lynnwood and Shoreline plus non -city jurisdictions, to include the Port of Edmonds, District 15 Education Board, and Hospital District Board. The outcomes from both Commission sessions offered reasonable raises and kept the health benefits6 in place for the Council members. The Mayor received a cost of living raise and continued benefits' mirroring permanent Staff. 5 Most recent Salary Commission determination, September 11, 2019, Council packet page 10, document 5.4a 6 Benefit for the member alone with the option of cash equivalent 7 Vacation, sick and disability benefits were not addressed The information in the summary outlines elected officers' compensation and the Edmonds Salary Commission. Prepared by Jay Grant, Salary 1 Commissioner 2000— 2004 and Chair 2017— 2020; offers a personal perspective, and is written to be factually based, and is not legal a document. Packet Pg. 246 8.4.d Because the determination of any increase or decrease is absolute under the State's Salary Commission Statue and therefore a requirement of the Edmond's Ordinance, the Commissioners were mindful of their responsibility to the Council and Mayor positions. Also taken into consideration how any increase might affect the City budget and public perception'. However, at no time were the individuals who hold those position ever considered. In review of the Washington State and the Snohomish County Salary Commissions, each have a commission that meets every two years. Their criteria define who nominates a member to their salary commission and provides for random voter involvement, demographic locality, and specific professional expertise. One of the issues of the 2014 Commission was an issue of not having all seven -commissioners position filled, only five of seven. It was found vacancies often occur at the State and County level, even currently. Noteworthy it could not be found where the State or County have ever abolished their commissions. Apart from the current Administration in the many years of Edmonds having a Salary Commission, the Administration's Human Resource Department (HR) has consistently performed its task on time offering statistical data and other information requested by the Commission. In addition, the HR Director or another member of the HR staff as attended the Commission meetings, taken the minutes and offered insight.' The 2017— 2019 sessions included the same five - person volunteer Commissioners10, they spent hours at several official meetings and worked on individual assignments to gather data, speak to citizens, and plan the Council Meeting presentation. The abilities of the individuals 8 Other City Commissions members and public polls were used 9 2017 the HR director coordinated, in 2019 the HR position was vacant, the City had an expert consultant, Marilynne Beard, performed this task as well as review and analysis of the responses to the city's RFP for attorney services. Her time spent is documented ranged from a CEO of major nonprofits, an academic, a CPA, a local business owner and one with decades of federal and state legislative and regulatory experience. Throughout the 2017 and 2019 public meetings, each decision was made on a consensus basis, and the actual agreements and votes were unanimous. In 2019, the Commissioners took a hard look at quantifying how much time City Council members worked on City issues and meetings. They also reviewed equity in the form of fair compensation for the work performed. The findings discovered that the number of hours could vary significantly for each Council member. It could include as little as attending City Council weekly meetings and their official meeting assignments to many additional hours attending optional meetings, to be better informed, to exhaustive hours interaction with constituents. However, a common number of hours could not be determined. In the end, the Commissioners suggested a clear job description and duties could assist Commissions with their evaluation of the part-time position. It should be noted the Port of Edmonds Commissioner document their meeting and the hours related to those meetings. One could conclude that having the Administration offer nonprejudicial guidelines" offering consistent direction in data formula might be helpful. An example of this, the 2014 Commission used city population demographics of the five cities above and five below Edmonds. The 2017 and 2019 used a much greater spread of 21 cities looking at the highs and lows of salary. The 2014 Commission included the cost of health care benefits for the member and included the allocated cost, whereas in 2017 and 2019 healthcare benefits were maintained but did not monetize the cost in the overall compensation number. Health care costs typically increase over the years and can vary by region. Although all 10 Two of the Commissioners were renominated and approved for the 2019 Commission session due to staggered appointments 11 Guideline to clarify evaluation direction and data, but not to prejudice compensation outcomes. The information in the summary outlines elected officers' compensation and the Edmonds Salary Commission. Prepared by Jay Grant, Salary 2 Commissioner 2000— 2004 and Chair 2017— 2020; offers a personal perspective, and is written to be factually based, and is not legal a document. Packet Pg. 247 8.4.d cities, like Edmonds, consider the cost in the budget and may alter the coverage available, the overwhelming factor is making the coverage available. Another item that might be helpful is to conclude with a summary report providing an analysis outlining the cities' demographics used, any methodologies factored, and other specifics used by the Commission in the evaluation and decision beyond Commission minutes and the Council presentation material. This too may be helpful to subsequent Commissions, the Council and the public. In this most recent round of dissatisfaction, several Council members brought up an equity issue, which seems to have motivated abolishing the Salary Commission Ordinance. Although the exact messaging was unclear, it appears they want to make it easier for individuals to consider running for the City Council by having higher compensation than currently available. Inferring only those who are of a higher income bracket can avail themselves to running. It appears that what those Council members are looking for cannot be achieved alone by their actions unless the Council itself provides an Ordinance with specific formula or percentages that cause a considerable increase for the part-time position. There are likely multiple factors why a person runs for office. The 2019 Salary Commission reviewed compensation parity for Council members based on a percentage of the Mayor's compensation and adjusted it for part-time work. That estimate12 equated to $2,833 a month, more than $1,000 a month than currently provided. This number would bring compensation well beyond any other comparable city, the highest being University Place13 near Tacoma at $1,408 a month and even surpassed Everett, the 7th largest City in Washington, with a population 12 Basis used $136,000 @70% for 25 hours a week, 52 weeks a year 13 Available data in 2019 at time the Commission was meeting 14 2020 Census report 15 2021 and 2019 respectively 16 Determination based on two election cycles and stated by City attorney during the June 15, 2021 Council meeting over 112,00014 at $2,292 monthly, plus benefits. The Commission found it could not justify that type of increase and would likely not be politically feasible. At the time of August 2019 determination for calendar years 2020 and 2021, the increases given to the City Council members placed Edmonds at the highest level of compensation using the 21 comparable cities. As to the Mayor's compensation, the Commissions of 2014, 2017 and 2019 used the strong mayor data and ignored appointed city manager/administrator position, mainly because of the steep compensation differences between the two categories. To illustrate this fact, Edmonds Mayor compensation is now just over $136,000 a year and the City Manager of Shoreline is at $190,00011, some cities have much greater percentages; and where you have a city manager, like Shoreline, their Mayor, who is part of the City Council, makes $16,248 a year ($1,354 a month, slightly more than a council member). If the Council itself sets its increases by Ordinance, any raise or decrease will take effect only after the next election. If the Council wants to enact an amount available to all the Council members equally, as it should, then it will take two elections cycles to increase the compensation, the earliest being 202616. Trying to understand what the Council is looking to achieve in equality17 may fall into two categories, financial and locality. However, it cannot be done alone with Salary Commission requirements, which are limited, addressing only salary and benefits. The Statute seems to provide some criteria flexibility of the individuals appointed, but the appointments must be made by the Mayor and confirmed by the Council. If the two parties are in sync, some values addressing diversity and regional representation can be 17 June 15, 2021 Council meeting: Council President Susan Paine, Council members Adrienne Fraley-Monillas, Laura Johnson, and Luke Distalmost The information in the summary outlines elected officers' compensation and the Edmonds Salary Commission. Prepared by Jay Grant, Salary 3 Commissioner 2000— 2004 and Chair 2017— 2020; offers a personal perspective, and is written to be factually based, and is not legal a document. Packet Pg. 248 8.4.d achieved. However, it is the propagative of both parties to work independently. Twice in recent history, the Council has abolished the Salary Commission because they did not like something. In this most current process, what seems to be missing were upfront facts. It appears, unlike the past staff administrative support, planning and implementation did not occur timely. The Commission start date was to begin July 1, 2021. The solution provided by the Administration was to amend the Ordinance to change the Commission sessions from a two-year to four-year process, this seemed very last minute. The Administration's request did target workload. The number of hours offered bythe HR Director of 150 hours for staff support appears excessive. At the time an expert consultant1' was used by the City in 2019 who was assigned to two separate projects, the Salary Commission and a City Attorney hiring RFP19. The Administration's request was due to workload, the majority of the Council were concentrating on inequality and prevailed in abolishing the Ordinance. The current Salary Commission Ordinance was enacted 2017 and addressed the challenges with the previous Commission Ordinance. The 2017 and 2019 Commission sessions work extremely well based on comments from Counci120. It seems it would have been appropriate for the Administration to have discussions with knowledgeable parties and even propose solutions that could have included delaying the required schedule or even suspended it for this cycle if in fact current workload was a factor. Several accommodations have been made due to the pandemic, but at this point the City business continues and has accommodated this challenge. The change to a four-year cycle is not an unreasonable solution but waiting four years to adjust compensation could cause challenges if 18 Summation of Salary Commissioners; documentation of Consultant Marilynne Beard, former staff Deputy Mayor of Kirkland, performed the task. During this period the HR Director position was vacant, HR Staff managed the work during the vacancy period in addition to support the Salary Commission 19 Request for proposal considerable adjustments are needed for COLA21 considering the City just gave non -represented employees a six percent raise. Also, there should be a consideration to the fact the State and County use a two-year cycle seems to be a reasonable standardized practice. Last year, some Council members in their Council deliberationS22 seemed unaware of the specifics and hard facts, including those of the related State Statutes'. It's difficult for Council members to make educated judgement, on any issue, without detailed information and well thought out solutions. Otherwise, facts that are not relevant and may not even be true can be expounded. Based on the last Salary Commission's work, there appeared public support for reasonable compensation for the Council with proper accountability23. The reality, if one is using comparative data, they are at the top of the list. There was discussion about some definition of who could be on the Salary Commission in a Salary Commission Ordinance based on being a registered voter, qualifications, and resident location of Commissioners. However, this is achieved in the nomination and confirmation process required the Mayor to nominate the individuals and the City Council Members confirm the nominations. We must assume any Mayor and Council are considering multiple factors in an appointment that affects the City Budget and compensation of our elected leaders. One item is apparent; the Council cannot incorporate any mandate addressing how much they should be compensated within the Salary Commission structure. The only alternative is to vote their own compensation through an Ordinance, and if not done prudently, could likely provoke ire in the community. 20 Council President Adrienne Fraley-Monillas, in addition to other members 21 Cost of living allowance, current data show this is on the horizon 22 June 15, 2021 regular council meeting 23 Citizen input using all City Commission member and publishing a poll in local news organizations The information in the summary outlines elected officers' compensation and the Edmonds Salary Commission. Prepared by Jay Grant, Salary 4 Commissioner 2000— 2004 and Chair 2017— 2020; offers a personal perspective, and is written to be factually based, and is not legal a document. Packet Pg. 249 8.4.d Related Washington State Statues: RCW 35.21.015 Salary commissions. (1) Salaries for elected officials of towns and cities may be set by salary commissions established in accordance with city charter or by ordinance and in conformity with this section. (2) The members of such commissions shall be appointed in accordance with the provisions of a city charter, or as specified in this subsection: (a) Shall be appointed by the mayor with approval of the city council; (b) May not be appointed to more than two terms; (c) May only be removed during their terms of office for cause of incapacity, incompetence, neglect of duty, or malfeasance in office or for a disqualifying change of residence; and (d) May not include any officer, official, or employee of the city or town or any of their immediate family members. "Immediate family member" as used in this subsection means the parents, spouse, siblings, children, or dependent relatives of the officer, official, or employee, whether or not living in the household of the officer, official, or employee. (3) Any change in salary shall be filed by the commission with the city clerk and shall become effective and incorporated into the city or town budget without further action of the city council or salary commission. (4) Salary increases established bythe commission shall be effective as to all city or town elected officials, regardless of their terms of office. (5) Salary decreases established by the commission shall become effective as to incumbent city or town elected officials at the commencement of their next subsequent terms of office. (6) Salary increases and decreases shall be subject to referendum petition by the people of the town or city in the same manner as a city ordinance upon filing of such petition with the city clerk within thirty days after filing of the salary schedule. In the event of the filing of a valid referendum petition, the salary increase or decrease shall not go into effect until approved by vote of the people. RCW 35A.12.070 Compensation of elective officers —Expenses. The salaries of the mayor and the councilmembers shall be fixed by ordinance and may be revised from time to time by ordinance, but any increase in the compensation attaching to an office shall not be applicable to the term then being served by the incumbent if such incumbent is a member of the city legislative body fixing his or her own compensation or as mayor in a mayor -council code city casts a tie -breaking vote relating to such ordinance: PROVIDED, (7) Referendum measures under this section shall be submitted to the voters of the city or town at the next following general or municipal election occurring thirty days or more after the petition is filed and shall be otherwise governed by the provisions of the state Constitution, or city charter, or laws generally applicable to referendum measures. (8) The action fixing the salary by a commission established in conformity with this section shall supersede any other provision of state statute or city ortown ordinance related to municipal budgets or to the fixing of salaries. (9) Salaries for mayors and councilmembers established under an ordinance or charter provision in existence on July 22, 2001, that substantially complies with this section shall remain in effect unless and until changed in accordance with such charter provision or ordinance. [2001c73§4.] NOTES: Findings—Intent-2001 c 73: "The legislature hereby finds and declares that: (1) Article XXX, section 1 of the state Constitution permits midterm salary increases for municipal officers who do not fix their own compensation; (2) The Washington citizens' commission on salaries for elected officials established pursuant to Article XXVIII, section 1 of the state Constitution with voter approval has assured that the compensation for state and county elected officials will be fair and certain, while minimizing the dangers of midterm salary increases being used to influence those officers in the performance of their duties; (3) The same public benefits of independent salary commissions should be extended to the setting of compensation of municipal elected officers; and (4) This act is intended to clarify the intent of the legislature that existing state law authorizes: (a) The establishment of independent salary commissions to set the salaries of city or town elected officials, county commissioners, and county councilmembers; and (b) The authority of the voters of such cities, towns, and counties to review commission decisions to increase or decrease such salaries by means of referendum." [ 2001 c 73 § 1.] That if the mayor of such a city does not cast such a vote, his or her salary may be increased during his or her term of office. Until the first elective officers under this mayor - council plan of government may lawfully be paid the compensation provided by such salary ordinance, such officers shall be entitled to be compensated in the same manner and in the same amount as the compensation paid The information in the summary outlines elected officers' compensation and the Edmonds Salary Commission. Prepared by Jay Grant, Salary 5 Commissioner 2000— 2004 and Chair 2017— 2020; offers a personal perspective, and is written to be factually based, and is not legal a document. Packet Pg. 250 8.4.d to officers of such city performing comparable services immediately prior to adoption of this mayor -council plan. Until a salary ordinance can be passed and become effective as to elective officers of a newly incorporated code city, such first officers shall be entitled to compensation as follows: In cities having less than five thousand inhabitants, the mayor shall be entitled to a salary of one hundred and fifty dollars per calendar month and a councilmember shall be entitled to twenty dollars per meeting for not more than two meetings per month; in cities having more than five thousand but less than fifteen thousand inhabitants, the mayor shall be entitled to a salary of three hundred and fifty dollars per calendar month and a councilmember shall be entitled to one hundred and fifty dollars per calendar month; in cities having more than fifteen thousand inhabitants, the mayor shall be entitled to a salary of twelve hundred and fifty dollars per calendar Limitations on salaries: State Constitution Art. 11 § 8. month and a councilmember shall be entitled to four hundred dollars per calendar month: PROVIDED, That such interim compensation shall remain in effect only until a salary ordinance is passed and becomes effective as to such officers, and the amounts herein provided shall not be construed as fixing the usual salary of such officers. The mayor and councilmembers shall receive reimbursement for their actual and necessary expenses incurred in the performance of the duties of their office, or the council by ordinance may provide for a per diem allowance. Procedure for approval of claims for expenses shall be as provided by ordinance. [ 2009 c 549 § 3008; 1971 ex.s. c 251 § 5; 1967 ex.s. c 119 § 35A.12.070.1 NOTES: The information in the summary outlines elected officers' compensation and the Edmonds Salary Commission. Prepared by Jay Grant, Salary 6 Commissioner 2000— 2004 and Chair 2017— 2020; offers a personal perspective, and is written to be factually based, and is not legal a document. Packet Pg. 251 8.4.d City of Edmonds 2019 Salary Commission Member List POSITION NUMBER NAME DATE OF APP_ 7. TERM EXPIRATION Ava Dubno 5131)2020 1 616/2017 Vice -Chair Edmonds, WA 98020 6/6/2617 T 5/31/2020 2 Jay Grant Chair Edmonds, WA 98020 3 Don Nall 517119 4/30/2022 Edmonds, WA 98020 4 Jeff Hodson 517119 4/2012022 Edmonds, WA 98020 5 Carl Zapora 6/6/2017 5/31/2020 Edmonds, WA 98020 Miff Li : Marilynne Beard, Consultant Authority, Edmonds City Code, Chapter 10.80 (attached). The Commission shall consist of five members wh❑ are appointed by the Mayor and approved by Council. Terms are one to three years, staggered as directed by the Mayor. Committee members are limited to two terms. The Commission shall review the salaries of the city's elected officials and make recommendations on appropriate increases or decreases. All meetings are subject to the Open Public Meetings Act per RCW 42.30. City of Edmonds • Human Resources Department 121 5th Avenue North, Edmonds, WA 98020 • 425-775-2525 (P) • 425-275-4806 (P) E: Mail: maryann.hardieQedmvndswa.coY Revised 6f13117 EW Packet Pg. 252 8.4.d Chapter 10.80 SALARY COMMISSION Sections: 10,80.010 Created — Membership. 10,80.020 Qualifications. 10.80-030 Duties. 10,80.040 Open meetings. 10.80.050 Referendum. 10.80.010 Created — Membership. " SHARE .............................................. ...... ..... . .. ............................................. ...... . A. There is created a salary commission for the city. The commission shall consist of five members, to be appointed by the mayor with the approval of the city council. B. The salary commission will serve without compensation. C. Each member of the commission shall serve a term of three years, except that the initial members shall be appointed for staggered terms of one, two or three years. D. No member of the commission shall be appointed to more than two terms. E. In the event of a vacancy in office of commissioner, the mayor shall appoint, subject to approval of the city council, a person to serve the unexpired portion of the term of the expired position- F. A member of the commission shall only be removed from office for cause of incapacity, incompetence, neglect of duty, or malfeasance in office, or for a disqualitying change of residence - [Ord. 4057 § 1, 2017j. 10.80.020 Qualifications. s"ARF ....... . ....... ............ .............. A. Each member of the commission shall be a resident of the city- B. No member of the commission shall be an officer, official, or employee of the city or an immediate family member of an officer, official, or employee of the city. For purposes of this section, "immediate hutp://w-,Aw.codepublishing.com/WA/Edmonds/?Edmondsl 0/Edmonds 1025.htm1&?f Packet Pg. 253 8.4.d family member' means the parents, spouse, siblings, chHdren, or dependent relatives of an officer, official, or employee of the city, whether or not living in the household of the officer, official, or employee. [Ord. 4057 § 1, 2017]. 10.80.030 Duties. SHARE A. The commission shall have the duty to meet between July I st and September 30th of each odd - numbered year commencing the year 2017, to review the salaries paid by the city to each elected city official, except that the salary of the municipal courtjudge shall be determined in accordance with ECC 2-15-040. If after such review the commission determines that the salary paid to an elected city official should be increased or decreased, the commission shall file a written salary schedule with the city clerk indicating the increase or decrease in salary and the effective date. Prior to filing the salary schedule with the city clerk, the city attorney shall review the salary schedule for ambiguity and legality and shall approve the salary schedule as to form if the schedule is unambiguous and legal. B. Any increase or decrease in salary established by the commission shall become effective and incorporated into the city budget without further action of the city council or salary commission. C. Salary increases established by the commission shall be effective as to all city elected officials, regardless of their terms of office. Salary increases established by the commission shall be effective on the next payday for city employees, or under the conditions established in the salary schedule. C- Salary decreases established by the commission shall become effective as to incumbent city elected officials at the commencement of their next subsequent terms of office. E. For purposes of this chapter, "salary" means any fixed compensation paid or provided periodically for work cr services and includes, but is not limited to, wages and medical or other benefits. This definition expressly excludes any expenses paid or reimbursed on behalf of the mayor or council member for training and travel expenses. [Orel. 4052 § 1 2017; Ord. 4057 § 1, 2017]. 10.80.040 ❑pen meetings. SNARE ... ................................................. ....................... . All meetings, actions, hearings, and business of the commission shall be subject to the Open Public Meetings Act as set forth in Chapter 42.30 RCW. Prior to the filing of any salary schedule. the http:llww-rw.codepublishing.cotWWA/Edmondsl'?Edtnonds 141t✓dmonds l 025.htm1&?f Packet Pg. 254 8.4.d commission shall hold no fewer than two public hearings thereon within the two months immediately preceding the filing of its salary schedule. [Ord. 4057 § 1, 2017]. 10.80A50 Referendum. 0 SHARE ....................................................................................................................................._...................................._...........................I............... m_................._......... A. Any salary increase or decrease established by the commission pursuant to this chapter shall be subject to referendum petition by the voters of the city, in the same manner as a city ordinance, upon filing of a referendum petition with the city clerk within 30 days after filing of a salary schedule by the commission. In the event of the filing of a valid referendum petition, the salary increase or decrease shall not go into effect until approved by a vote of the people. S. Referendum measures under this section shall be submitted to the voters of the city at the next following general or municipal election occurring 30 days or more after the petition is filed, and shall otherwise be governed by the provisions of the State Constitution and the laws generally applicable to referendum measures. [Ord. 4057 § 1, 2017]. c a� E d r N C c .N N E E 0 U 0 U) http://w-ww.codepublishing.com/WA/Edmonds/?Edmonds] 0/Edmonds1025.htm1&?f Packet Pg. 255 8.4.e ORDINANCE NO. 4223 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, REPEALING EDMONDS CITY CODE CHAPTER 10.80 REGARDING THE SALARY COMMISSION. WHEREAS, RCW 35.21.015 authorizes the creation of a salary commission for compensation of elected officials, but does not require that such a commission exist; and WHEREAS, the City of Edmonds previously established a Citizens' Commission on Compensation of Elected Officials (Citizens' Commission), ECC 10.80, in Ordinance Nos. 3508 and 3967; and WHEREAS, that commission was repealed in 2014 with Ordinance 3975; and WHEREAS, another salary commission was created in 2017 with Ordinance 4057, later amended by Ordinance 4062; and WHEREAS, the city council would like to analyze the compensation of its future members with an eye toward making service on the city council more accessible to people who need to work full time to support their families; and WHEREAS, the work of past salary commissions suggests that a compensation shift of that magnitude would not likely be accomplished through continued use of a salary commission; and WHEREAS, a salary commission is most useful in establishing the compensation of current councilmembers, not future councilmembers; and and WHEREAS, it takes a significant amount of staff time to support the salary commission; WHEREAS, the city council has determined that it is in the best interest of the City to terminate the salary commission; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: 1 Packet Pg. 256 8.4.e Section 1. Repealer. The entirety of chapter 10.80 of the Edmonds City Code, entitled "Salary Commission," is hereby repealed. Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Effective Date. This ordinance is subject to referendum and shall take effect thirty (30) days after passage. ":• /"I MAYOR MIKE NELSON ATTEST/AUTHENTICATED: Nt etfai.e65 c,4,,r- >�-oR- CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADA FILED WITH THE CITY CLERK: June 11, 2021 PASSED BY THE CITY COUNCIL: June 15, 2021 PUBLISHED: June 18, 2021 EFFECTIVE DATE: July 15, 2021 ORDINANCE NO. 4223 2 Packet Pg. 257 8.4.e SUMMARY OF ORDINANCE NO. 4223 of the City of Edmonds, Washington On the 15th day of June, 2021, the City Council of the City of Edmonds, passed Ordinance No. 4223. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, REPEALING EDMONDS CITY CODE CHAPTER 10.80 REGARDING THE SALARY COMMISSION. The full text of this Ordinance will be mailed upon request. DATED this 15th day of June, 2021. 3 gi c Ica ctts -Al-L k- fve CITY CLERK, SCOTT PASSEY Packet Pg. 258 8.4.e Everett Daily Herald Affidavit of Publication State of Washington } County of Snohomish } ss Maggie Boyd being first duly sworn, upon oath deposes and says: that he/she is the legal representative of the Everett Daily Herald a daily newspaper. The said newspaper is a legal newspaper by order of the superior court in the county in which it is published and is now and has been for more than six months prior to the date of the first publication of the Notice hereinafter referred to, published in the English language continually as a daily newspaper in Snohomish County, Washington and is and always has been printed in whole or part in the Everett Daily Herald and is of general circulation in said County, and is a legal newspaper, in accordance with the Chapter 99 of the Laws of 1921, as amended by Chapter 213, Laws of 1941, and approved as a legal newspaper by order of the Superior Court of Snohomish County, State of Washington, by order dated .June 16, 1941, and that the annexed is a true copy of EDH930360 ORDS 4223-4225 as it was published in the regular and entire issue of said paper and not as a supplement form thereof for a period of 1 issue(s), such publication commencing on 06/18/2021 and ending on 06/18/2021 and that said newspaper was regularly distributed to its subscribers during all of said period. The amount of the fee for such publication is $43.40, Subscribed and sworn tore me on this day of r Notary Public in and for the State of Washington. Ui, of F.dn,umd.. - I. lent ADS I I410 W 16 W01 I PASSFV Unda phillips r NAY public Smwof%ashlagton 10 4Poltth+tEntExpires 08/9R27 Packet Pg. 259 8.4.e Classified Proof ORDINANCE SUMMARY of in* City of Edmonds. Was Mrigion On the 151+1 tlay of June. 2�3I, I" Clfy Cauns+l p! the City of Edmonds, passed the Iattcwing Otdinarlces. the sulnanaries or said ordinances conslsbng of L1ks are proovlded as 11611mvs' pRDINANCE NO 4223 AN ORDINANCE OF THE CITY OF EDMONDS. WASHINGTON, REPEALING EDMONDS CITY CODE CHAPTER 10.60 RECARD[NG THE SALARY COMMISSION. ORDINANCE NO 4224 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, GRANTING TO NEW CINGULAR WIRELESS PCS. LLC, A DEL-AWARC LIMITED LIABILITY COMPANY, A NON•EXCLUWVE MASTER PERMIT AGREEMENT TO INSTALL, OPERATE. AND MAINTAIN SMALL WCRELESs TELECOmMUNtCATIONS FACILITIES WITHIN THE PUBLIC RIGHT-OF=NAY OF THE. CITY OF EDIb ONDS. WASHINGTON_ PRESCRIBING CERTAIN RIGHTS. DUTIES, TERMS. AND CONDITIONS '' ITH RESPECT THERETO. ESTABLISHING AN EFFECTIVE DATE ORDINANCE NO. 4225 AN ORDINANCE OF THE CITY OF EOMC WOS. WIwSHINGTON, AMENDING CHAPTER 2.18 ECC ;VACATION AND SICK LEAVE) TO ADD JUNE 19TH IJUNETEENTH) AS A CITY HOLIDAY: PROVIDING FOR SEVERAal1 rrY. AND SETTING AN EFFECTIVE DATE. The full text of 14esa OrtllAa ncnS wilt be mailed OPon Fuqu061. DATED this 15th Day of June, 2021. CITY CLERK, SCOTT PASSEY Published: June 1B, 2021, EOH930360 Proofed by Boyd, Maggie, 06/18/2021 08:30:48 am Page: 2 Packet Pg. 260 9.1 City Council Agenda Item Meeting Date: 02/22/2022 Council Committee Minutes Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation N/A. For information only. Narrative The Council committee meeting minutes are attached. Attachments: PSPP020822 FCO20822 PPW020822 Packet Pg. 261 9.1.a PUBLIC SAFETY, PERSONNEL & PLANNING COMMITTEE MEETING February 8, 2022 Elected Officials Participating Virtually Councilmember Laura Johnson (Chair) Councilmember Susan Paine 1. CALL TO ORDER Staff Participating Virtually Angie Feser, Parks, Rec. & Cultural & Human Serv. Dir. Shannon Burley, Deputy Parks, Rec. & Cultural & Human Serv. Dir. Shane Hawley, Acting Assistant Police Chief Doug Merriman, Interim Comm. Serv. & Econ. Dev. Dir. Emily Wagener, HR Analyst Jeff Taraday, City Attorney Sharon Cates, City Attorney's Office Scott Passey, City Clerk The Edmonds City Council virtual online PSPP Committee meeting was called to order at 4:00 p.m. by Councilmember L. Johnson. Councilmember L. Johnson relayed her preference, due to the importance of Agenda Item 8, Update on State Public Safety Policy, and in the interest of time, that the update be moved to the first available council meeting instead of committee. Discussion followed with Lobbyist Debora Munguia regarding the optimum time for an update and Ms. Munguia's contact with staff regarding the City's position on bills. Due to the timeliness and because it could not be scheduled on the council's agenda for the next couple weeks, Council President Olson preferred to have an update provided to the committee. Councilmember L. Johnson reiterated her preference to have this provided to full council. 2. COMMITTEE BUSINESS 1. Ordinance amending ECC 1.02 Public Records Requests Mr. Passey explained the May 2021 reorganization of the city clerk's office and administrative services department resulted in the creation of the job title public records officer which is solely responsible for responding to public records requests. Prior to the change, he had that title in addition to city clerk. The code needs to be updated to reflect this organizational change. The ordinance replaces all references to city clerk with public records officer and puts the responsibility under the administrative services director or designee. Action: Consent Agenda 2. Position Description Revisions - Day Camp Ms. Feser relayed the City's day camps ceased in 2016 for an unknown reason. Two years ago in response to COVID, Parks created a distance learning program (LEAP) that operated October 2020 through June 2021. The job descriptions for LEAP staff have been revised and tailored toward day camp staff, specifically a recreation leader and day camp assistant. The program was proposed and approved in the 2022 budget so there is no financial commitment or decision. Discussion followed regarding job descriptions that were updated in 2020, qualifications in the previous description versus the proposed description, pay grade, and appreciation to staff for implementing the LEAP program. Action: Consent Agenda Packet Pg. 262 9.1.a 02/08/22 PSPP Committee Minutes, Page 2 3. Adoption of Extreme Risk Protection Order Statute into Edmonds Municipal Code Acting Assistant Chief Hawley explained the proposal is to have an existing RCW (approved by the state legislature in 2016) that created the extreme risk protection order (ERPO) adopted by reference into the city code which would allow the police department to charge it in municipal court instead of district court. The violation was charged for the first time a couple months ago which is when it was discovered it was not adopted by reference and could only be charged in municipal court under a catchall order violation code which did not allow the additional penalties that the state legislature adopted. Questions and discussion followed regarding how this was discovered, how an ERPO is granted, a letter from the public stating the statue expires July 2022, whether there was a cost associated with ERPOs, number of ERPOs issued in Edmonds, and the effect of adopting RCWs by reference. Action: Full council 4. Covid Premium Payments & Vacation for Essential Workers Ms. Wagener explained this is intended to recognize employees who have been coming to work regularly, potentially being exposed to COVID due to working with the public or other employees. Funding is provided by American Rescue Plan Act (ARPA) funds which is an allowable use. The estimated cost is approximately $180,000 of the $750,000 the City set aside; only $90,474 has been requested and only $79,985 has been approved. Questions and discussion followed regarding whether this would assist employees who have depleted their sick leave and vacation due to exposure and/or quarantine, the ordinance providing a one-time addition of two vacation days, language in the ordinance that recognizes employees who have had to be on the frontlines despite the threat of exposure, and support for using ARPA funds. As the original intent was to present the ordinance to committee in January, Ms. Wagener recommended changing the dates in Section 4 from February 1, 2022 and April 20, 2022 to March 1, 2022 and May 31, 2022. Action: Consent Agenda 5. Administrative Assistant - General Job Description Ms. Wagener explained this is related to the 0.5 FTE position in the neighborhood satellite. As existing administrative assistant job descriptions are specific to departments, a more general description was created which has been reviewed by Mr. Merriman. It will be an ASMI position. Questions and discussion followed regarding hours the person will work, coordinating use of the office to ensure the administrative assistant is not alone in the office, job descriptions used to create this description, maintaining the union classification for this position, and why a valid driver's license is required and a suggestion to looking at that requirement through an equity lens. Action: Consent Agenda 6. 2021 Public Defender's Office Annual Report No presentation, report included in packet. Action: Presentation to Finance Committee. Forward to full council. 7. Public Defense Contract Renewal Packet Pg. 263 9.1.a 02/08/22 PSPP Committee Minutes, Page 3 No presentation, report included in packet. Action: Information only, presentation to Finance Committee. 8. Update on State Public Safety Policy Lobbyist Debora Munguia referred to the update she sent out on Sunday regarding police reform bills. She will provide an update to council after the sessions ends on March 10t". Councilmember Paine advised she did not receive the update. Ms. Munguia advised weekly update are sent to Mr. Merriman. Sharon Swanson, government relations advocate, AWC, provided an update on several bills: • HB 1719 — clarifies an unintended definition from last session related to the caliber of less lethal alternatives and will allow law enforcement to use all less lethal alternatives. o Out of Public Safety Committee unanimously with bipartisan support, out of the House and into the Senate. Includes an emergency clause allowing it to take immediate effect. • HB 1735 — clarifies and adds language so law enforcement have explicit authority to engage in community caretaking functions. (last year's legislation limited when officers can use physical force to criminal related activities, probable cause for an arrest or to save someone's life or protect themselves). Specifically calls out the involuntary treatment act related to behavior health calls and transporting people in crisis. o Out of the Public Safety Committee with bipartisan support, moved off the House floor and is in the Senate. Includes emergency clause to take immediate effect. • HB 2037 — compliments HB 1735, attempts to defines what physical force is and is not. Clarifies an investigational hold (Terry stop) to keep someone at a scene during investigation. o Out of Public Safety Committee, awaiting action (has until February 14t" to pass out of House and into Senate). • HB 1788 — attempts to address concerns around restrictions placed on vehicular pursuits last session. Goes back to reasonable suspicion. Adds safety requirements before engaging in pursuit such as specific training in high speed pursuits. o Out of Public Safety Committee with bipartisan support. • SIB 5919 — dropped in Senate and would have gone further with regard to pursuits than HB 1788. Due to changes in the bill, it is no longer related to pursuits but attempts to define physical force very similarly to HB 2037. o Out of Policy Committee and sitting in Rules. SIB 5919 will be utilized if HB 2037 does not make it through process. Ms. Munguia reported the Collation for Police Accountability protested on the capitol steps regarding SIB 5919, HB 2037 and HB 1788 which feel reduce protections put in place last session. Discussion followed regarding the controversial nature of the bills and concern with the recommendation in the agenda memo (inform on ways council and the public can be supportive of the City legislative agenda as it relates to public safety), preference for this to go to full council, concern with unfunded mandates such as additional costs for law enforcement equipment. Action: Full council 3. ADJOURN The meeting was adjourned at 4:59 p.m. Packet Pg. 264 FINANCE COMMITTEE MEETING February 8, 2022 Elected Officials Participating Virtually Councilmember Diane Buckshnis (Chair) Councilmember Will Chen CALL TO ORDER Staff Participating Virtually Dave Turley, Finance Director Rob English, Acting Public Works Director Emily Wagener, HR Analyst Thom Sullivan , Facilities Manager Jeff Taraday, City Attorney Sharon Cates, City Attorney's office Scott Passey, City Clerk The Edmonds City Council virtual online Finance Committee meeting was called to order at 5:00 p.m. by Councilmember Buckshnis. 2. COMMITTEE BUSINESS 1. Preliminary December 2021 Quarterly Financial Report Mr. Turley reviewed: • Noteworthy Items o REET is up $1,650,646 over last year and $2,501,330 over budget o Both funds 421 and 422 are over budget due to debt refinancing o Sales tax is up $1,985,475 from this point last year o Telephone Utility tax is $131,555 less from this point last year and is $188,181 under budget. Note that for 2022 we reduced the budget for this by $200,000 o Plan checking fees are up $304,174 from this point last year. Development services revenues overall are up $426,940 from this point last year o Parks & Recreation program fees are up $362,225 from this point last year o All departments but administrative services and community services/economic development are within or under budget; overall Fund 001 is at 92% of budget expended. Administrative services is at 115% of our budget expended. This is due to the merger with the city clerk's office; salaries and benefits are still budged to city clerk's office but are now being charged under the administrative services department. Community services/economic development is at 106% of its budget expended; this is due to the retiring department director's final payout • January - December General Fund Revenues: $1,436,045 more than budgeted • January — December General Fund Expenses: $3,899,505 less than budgeted • 12/31/2021 fund Balance in the General Fund: $5.3 million better than budget, $2.3 million increase over 12/31/2020 • 2021 REET — $2.5 million more than budget Questions and comments followed regarding the prediction that REET revenue will continue to grow, whether low housing inventory affects REET, placeholder for unbudgeted salaries, funds from the new bond issuance, investment revenue, restaurant sales tax compared to retail sales tax, and anticipation of increased inflation. N N 00 O N O U U- c as U M a Packet Pg. 265 02/08/22 Finance Committee Minutes, Page 2 Action: Consent Agenda 2. Business Improvement District - Financial Policy Discussion Mr. Turley provided background on the BID, their website Ed! Edmonds Downtown Alliance: • What is the Business Improvement District? http://edmondsdowntown.org/about-ed/ o The BID aka the BID, aka Ed!, was formed by council in early 2013 (ordinance 3909 and ECC 3.75). o The BID operates with an annual budget in the neighborhood of $80,000 per year. All revenues come from dues that are assessed to the members, currently $30 to $90 per quarter. o The amount of unpaid dues currently is about $75,000, or roughly an entire year's budget. About $37,000 of this is from businesses that have closed, and the other $38,000 is from active businesses. We charge 12% interest on accounts in arrears o Dues are legally assessed to the businesses, and the businesses are legally obligated to pay the dues, but the City currently has no good way to enforcement payment. Ms. Turley displayed a list of issues that staff is seeking council guidance on. Questions and discussion followed regarding the processes to initiate formation of BID (petition or resolution), past effort to tie business license renewal to payment of BID dues, writing off dues payable from businesses that closed, whether new businesses are paying their dues, cost to send outstanding dues to collections, establishing a subcommittee to discuss the BID and related issues, whether subcommittee meetings would be open to the public, whether a council vote was required to form a subcommittee, whether the subcommittee meetings could be recorded for transparency, whether the subcommittee meetings should be noticed. Committee suggestions included: • Write off dues payable from closed businesses • Determine number of businesses and dues owed Establish a subcommittee (2-3 councilmembers and one pro and one con BID member). Councilmembers Paine and Buckshnis and Council President Olson offered to participate on the subcommittee. Action: Form subcommittee 3. Leak Adjustment Policy Discussion Mr. Turley this is high level introduction to a topic that will be discussed over the next few months. This issue arose due to recent residential leaks that came to councilmembers' attention. The City sells water to several thousand customers; leaks occasionally occur, usually a broken pipe that goes undetected until the resident receives a large bill. Current policy is to bill the residents' average, charge any excess at wholesale rate ($1.50/unit versus $4.23/unit, a 2/3rds reduction) and forgive an additional $1,000. The City also offers a payment plan for bills over $1,000 with 6 months at 0% interest (recently revised from 3 months at 12% interest). Staff is seeking council input regarding updating the City's Leak Adjustment and Payment Plan Policies. Questions and discussion followed regarding updates made to the policy in 2013, support for further reductions, how often large bills occur due to leaks, the administrative services director's discretion allowed by the policy, and the policy to update all financial policies every five years. Action: Bring back to Finance Committee in March 4. Covid Premium Payments & Vacation for Essential Workers N N 00 0 N O U U- c as E U 2 a Packet Pg. 266 02/08/22 Finance Committee Minutes, Page 3 Ms. Wagener said this was presented to the PSPP Committee (because there is no financial impact due to the use of ARPA funds) who recommended forwarding it to the Consent Calendar. Action: Consent Agenda 5. 2021 Public Defender's Office Annual Report Kathleen Kyle, Snohomish County Public Defender Association, presented: ■ Why funding of public defense is important o Required bylaw o Required by a just society o Work to ensure the most vulnerable are treated with consideration o Mission to provide the highest quality of representation to people facing loss of liberty ■ 2022 & 2023 budget proposals o Cost drivers f ■ Increased staffing & overhead costs ■ Difficult to forecast workload trends due to COVID emergency orders and impacts to enforcement priorities due opposing trends: - Increased number of pending cases - Decreased number of incoming referrals - Increased need for community support - Decreased availability of community services 0 2021: $31,764.56/month 0 2022: $33,545/month 0 2023: $36,290/month ■ Photographs of the 2022 Edmonds Team • Data Review o Cases Assigned by Year ■ 2017: 621 ■ 2018: 634 ■ 2019: 669 ■ 2020: 557 ■ 2021: 483 o Comparing 2020 to 2021 Case Assignments Q1 Q2 Q3 Q4 2020 144 85 173 155 2021 155 130 103 106 o Comparina Top 3 Case Tvpes in 2021 to 2020 Theft Assault DUI 2020 114 65 57 2021 124 73 44 o 2021 Investigation and Social Worker Requests Q1 Q2 Q3 Q4 Investigation 49 80 22 23 Social Work 3 24 10 12 o Reduced DWLS 3 Prosecutions year-to-year comparison ■ 2019: 165 ■ 2020: 94 ■ 2021: 19 0 2022 Open Assignments by attorney ■ Open caseload: 124 ■ Open caseload: 151 N N 00 0 N O U U_ c a� E U 2 a Packet Pg. 267 02/08/22 Finance Committee Minutes, 9.1.b e4 Open caseload:• 310 Increased 51 Dismissals Discovery Interpreter Requests o Education/Training ■ 22 continuing legal education classes ■ 24 CPDA coffee breaks ■ 19 antiracism training sessions Current challenges o Increase in volume and types of discovery o Impact to workload ■ The law office assistants who receive and log each item. ■ The law office assistants who redact discovery for clients to review. ■ IT who builds and maintains the servers and database systems where documents are stored. ■ Legal Assistants who assist in organizing discovery in preparation for trials and sentencings. ■ Attorneys, investigators, and social workers who have to review it. o State v. Blake - Simple drug possession laws are unconstitutional ■ Photo of Blake re -sentencing and vacate team o Coordinate multiple systems ■ Mitigate impact to vulnerable people & public and private investment when systems intersect: - Courts - Service Organizations - Medical and Behavioral Health Services - Churches - YWCA - Job Support Organizations - Food Banks - Housing Programs - Other public programs Community Involvement o Snohomish County Human Services - Trueblood Housing Vouchers o Housing Consortium of Everett & Snohomish County o Snohomish County Juvenile Court Cultural Advisory Committee o Snohomish County Corrections Citizen Advisory Committee o Washington State Bar Association, Council on Public Defense o Washington State Sex Offender Policy Board, subcommittee members o Washington Defender Association o Washington Association of Criminal Defense Attorneys o Washington State Bar Association Character and Fitness Board o Teach in programs at UW School of Law and Edmonds College o Public defenders volunteer at: N N co 0 N O U U- c a� E V Q Packet Pg. 268 02/08/22 Finance Committee Minutes, Page 5 ■ Cocoon House, board member ■ Snohomish County Legal Services, board member ■ Washington Innocence Project, board member ■ Puget Sound Prisoner Support ■ Washington State Sex Offender Treatment Provider Committee ■ American Academy of Trial Lawyers Fellow — Natalie Tarantino ■ Guest lecturers at University of Washington, Seattle University, and Edmonds Community College ■ Jackson High School Mock Trial Coaches Questions and comments followed regarding social implication of cases assigned by year trending down, crime not declining on Highway 99, and appreciation for public defender's office working with other organizations. Action: Full council 6. Public Defense Contract Renewal Ms. Cates relayed this is an amendment to extend the current agreement until December 2023. There are no substantive changes to the agreement other than the dates and amounts. Action: Consent Agenda 7. Presentation of Washington Department of Commerce Energy Retrofit Grant for Public Safety Solar Plant Mr. English explained a preliminary structural analysis of City buildings conducted by a consultant identified the Public Safety Complex as the most viable location for a solar program. In 2021, Department of Commerce announced a $3.5M grant program for installing solar on public buildings; staff applied and was awarded $119,645 grant for the Public Safety Complex. The estimated cost of the project is $470,000; the $119,645 grant will fund approximately 25% of the project. If council accepts the grant, the $230,000 in bond proceeds programmed in DP #72 for solar work would be used which leaves a shortfall of $120,000 in 2023 for this project. This presentation will also be made to the PPW Committee as it is a public works project but is being made to the Finance Committee due to the financial component. Mr. Sullivan commented the Department of Commerce's grant funding ceased with the ESCO process in 2010. It is unheard of to receive a facilities -related grant for up to 25% of a project. Questions and comments followed regarding extending the grant expiration date, congratulations on receiving the grant, life expectancy of solar plant, proposed budget amendments to study moving city hall and the police department, plans to run the solar installation as an ESCO project, and dedicating funds in DP #72 to this solar project. Action: Full council 8. 2022 Parks, Recreation & Open Space (PROS) Plan Capital Program Action: Info only 3. ADJOURN The meeting was adjourned at 6:31 p.m. N N 00 O N O U U_ c a� E U 2 a Packet Pg. 269 9.1.c PARKS & PUBLIC WORKS COMMITTEE MEETING February 8, 2022 Elected Officials Participating Virtually Councilmember Neil Tibbott (Chair) Councilmember Kristiana Johnson CALL TO ORDER Staff Participating Virtually Rob English, Acting Public Works Director Angie Feser, Parks, Rec. & Cultural Arts & Human Serv. Dir. Pamela Randolph, WWTP Manager Bertrand Hauss, Transportation Engineer Thom Sullivan, Facilities Manager Scott Passey, City Clerk The Edmonds City Council virtual online PPW Committee meeting was called to order at 6:33 p.m. by Councilmember Tibbott. Item 2.4 was moved to next month's PPW meeting. 2. COMMITTEE BUSINESS Wastewater Treatment, Disposal, and Transport Contract Extension Ms. Randolph explained the reason for the extension is to complete negotiations on the contract. The biggest issues are to assess current utilization of the treatment plant based on ownership and further understanding of the NPDES permit related to the requirement for nutrient removal. Ms. Randolph responded to council questions regarding how long the review period will take, utilization and nutrient removal issues, loss of capacity from the nutrient permit and how that will affect Edmonds' partners, whether Edmonds can protect its capacity, and years of capacity remaining. Action: Consent Agenda 2. Presentation of Washington Department of Commerce EnergV Retrofit Grant for Public Safety Solar Plant Mr. English explained a preliminary structural analysis of City buildings conducted by a consultant identified the Public Safety Complex as the most viable location for a solar program. In 2021, Department of Commerce announced a $3.5M grant program to install solar on public buildings; staff applied for and was awarded a $119,645 grant for installation of a solar plant on the Public Safety Complex. The estimated cost of the project is $470,000; the $119,645 grant will fund approximately 25% of the project. If council accepts the grant, the plan is to use $230,000 in bond proceeds programmed in DP #72 for solar work which leaves a shortfall of $120,000 in 2023 for this project. Staff recommends moving forward with the project and accepting the grant. Mr. Sullivan explained several things occurred during 6-8 months including Department of Commerce announcing the grant, conducting structural analysis of the buildings, submitting the grant application, starting an investment grade audit to determine the viability, and the City inheriting/purchasing the remnants of the solar plant on the Frances Anderson Center from the Edmonds Solar Cooperative. The intent for this to be done as an ESCO project to install a 100 kW solar plant at the Public Safety Building as well as renew the remnants of the 10 kW plant at the FAC. The Public Safety Complex was selected Packet Pg. 270 9.1.c 02/08/22 PPW Committee Minutes, Page 2 for installation of solar panels due to the sloped metal roof which will allow the panels to be held with metal clips versus concrete ballasts on a flat roof such as city hall or the FAC. Other favorable elements of the project include ease of installation and sight lines for the public to see the solar installation. Staff responded to questions regarding whether the City could apply for another grant for the $120,000 shortfall, use of bond funds for this project, cost savings from solar, and guaranteed annual savings and carbon offset. Action: Full council and include payout schedule 3. Right of Way Acquisition Documents for Highway 99 Gateway Project Mr. Hauss advised the design phase of the Highway 99 revitalization project is close to completion; the right-of-way phase remains. This project is 100% state funded and right-of-way is needed from only three parcels: 1. Pacific Park Apartments: 62 SF of permanent utility easement and 424 of temporary construction easement for the HAWK signal pole. Estimated cost: $2800 includes $500 for landscaping. Property owner agreed to amount. As HUD is the property lender, will require HUD approval. Discussions underway with HUD. May require small amount of attorney fees. 2. Community Health Center: 300 square feet of right-of-way and 400 square feet of temporary construction easement for the HAWK signal pole, signal cabinet, and service cabinet. Property owner agreed to amount. May require additional compensation to relocate property owner's existing sign 3. Brentwood Plaza: 447 SF of right-of-way and 390 square feet of temporary construction easement for ADA curb ramp upgrade. Final agreement has been reached with the property owner for a total compensation of $25,000, including $19,400 for the land value acquisition / easement and $5,600 in administrative settlement Staff responded to questions regarding State approval of the HAWK signal in that location, whether signal cabinets will be decorated, signal cabinet color, and CHC's support for project due to increased accessibility. Action: # 3 on Consent Agenda now and others as negotiations are completed. 4. 2022 Parks, Recreation & Open Space (PROS) Plan Capital Program Action: Moved to next month's PPW meeting. 5. Sherwood Elementary Playground Renovation Project Ms. Feser explained this is a request from the Sherwood Elementary Parent Student Organization (PSO) for funding to help build a new playground. The City has historically had a playground partnership program and allocates $25,000 a year for community partner projects; the funds are included in the 2022 budget. Total cost of the project is $120,000; funding sources include, 1) a $25,000 request to the City, 2) request to Verdant for $20,000, 3) PSO raised $20,000, and 4) school district will provide $60,000 match. The existing playground is about 20 years old and has limited capacity; new playground will provide additional capacity along with the existing playground, will be ADA accessible and include some components for inclusive play. The packet includes the design proposal. The funds are already in the budget and this was brought to council as a courtesy. Ms. Feser responded to questions regarding availability of the playground to the public when school is not in session, ADA requirements, location of the school in south Edmonds, and a suggestion to look for other opportunities for ILAs with schools especially in underserved areas. Packet Pg. 271 9.1.c 02/08/22 PPW Committee Minutes, Page 3 Action: Consent Agenda 6. Civic Center Playfield Project - Change Order Notification Ms. Feser relayed the change order is $51,000 and will be paid from the approve management reserve. The council was notified via email of the change order per the purchasing policy that requires council be notified of change orders over $50,000. Action: Information only. Civic Center Playfield Project update planned in March Councilmember K. Johnson asked when the utilities element of the comprehensive plan was updated, suggesting a councilmember's proposal for lighting in the budget should be looked at comprehensively and lighting is covered in the utilities element of the comprehensive plan. Mr. English said PUD is the street light provider. Councilmember K. Johnson recalled there were policies related to undergrounding and electricity. Mr. English said he would need to research that. 3. ADJOURN The meeting was adjourned at 7:18 p.m. Packet Pg. 272 9.2 City Council Agenda Item Meeting Date: 02/22/2022 Outside Boards and Committee Reports Staff Lead: Council Department: City Council Preparer: Scott Passey Background/History Outside Boards and Committee Reports will be added to the end of the Council meeting packet for the last meeting of the month. Staff Recommendation N/A Narrative The Council is asked to review the attached committee reports/minutes from Councilmember Olson. Attachments: MINUTES-1-31-22.docx 12.02.21 Minutes edmondscenterforthearts pfd-board-meeting-minutes CT 01.06.22 Board Minutes CT 01.20.22 Board Selection Minutes CT 01.20.22 Board Workshop Minutes Packet Pg. 273 DocuSign Envelope ID: 8769E9C3-35AD-47FB-A5F5-73F2DE5C1CA1 9.2.a PORT OF EDMONDS PORT COMMISSION OF THE PORT OF EDMONDS MINUTES OF REGULAR MEETING (Via Zoom) January 31, 2022 COMMISSIONERS PRESENT David Preston, President Steve Johnston, Vice President Jim Orvis, Secretary Jay Grant Angela Harris CALL TO ORDER President Preston called the meeting to order at 7:00 p.m. FLAG SALUTE STAFF PRESENT Bob McChesney, Executive Director Brandon Baker, Marina Director Tina Drennan, Finance Manager Brittany Williams, Manager of Properties and Economic Development OTHERS PRESENT Neil Tibbott, Edmonds City Council Jordan Stephens, Port Attorney All those in attendance participated in the Pledge of Allegiance to the American Flag. CONSENT AGENDA COMMISSIONER ORVIS MOVED THAT THE CONSENT AGENDA BE APPROVED TO INCLUDE THE FOLLOWING ITEMS: A. APPROVAL OF AGENDA B. APPROVAL OF JANUARY 10, 2022 MEETING MINUTES, AS SUBMITTED C. APPROVAL OF PAYMENTS IN THE AMOUNT OF $343.704.10 D. LIST OF SMALL WORKS ROSTER CONTRACTS AWARDED - 2021 COMMISSIONER JOHNSTON SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. PUBLIC COMMENTS Councilmember Tibbott said it is a pleasure for him to serve as the City Council liaison to the Port. He said he is amazed at all of the great things the Port accomplishes and is also astonished at the level of professionalism that is exhibited by the Port Commissioners and staff. There were no other public comments. Packet Pg. 274 DocuSign Envelope ID: 8769E9C3-35AD-47FB-A5F5-73F2DE5C1CA1 9.2.a MARINA OPERATIONS 4TH QUARTER REPORT AND ANNUAL REVIEW 2021 Mr. Baker presented the 4t' Quarter Marina Operations Report, specifically noting the following: Moorage. During 4t' Quarter there was a lot of demand for moorage. There were 27 terminations and 27 spaces were assigned. The turnover ratio decreased from 8.91% in 2020 to 4.08% in 2021. The waidist ended the 4t' Quarter with 320 applications on file compared to 225 at the end of 2020. This is due to a large number of people purchasing boats and fewer marinas are being built or expanded. He said he doesn't know of any new marina projects. However, some will be reconfigured, and he anticipates they will go to fewer slips with larger sizes. Commissioner Orvis said a recent analysis by the Washington Public Port Association (WPPA) indicated that it is nearly impossible for a new marina to pencil out so he doesn't anticipate that any new ones will be developed. Mr. McChesney added that the regulatory regime makes it extremely difficult to obtain permits for marina development. • Guest Moorage. The total number of boats in Guest Moorage decreased by 9%, and the number of nights was down 11%. Reservations in the 4'h Quarter increased 50% over 2020. Guest Moorage was occupied primarily by the Edmonds Yacht Club in December for their Holiday on the Docks event. There were 11 boats, which accounted for 308 nights of total moorage. Last year there were 13 boats for a total of 455 nights of moorage. • Document Compliance. Insurance compliance was at 78% at the end of 4" Quarter, and registration compliance was at 62%. He anticipates the numbers will improve significantly during the I It Quarter of 2022, as parking passes are held hostage until tenants comply. • Dry Storage. The occupancy rate in Dry Storage was 77%, which is the same as in 2020. Trailer storage occupancy was at 98%, and launch activity increased by 2% during 4't' Quarter. Commissioner Johnston asked if Mr. Baker expects that the number of dry storage facilities will increase in the Puget Sound area. Mr. Baker said he doesn't know of any new projects, but he knows of a couple of properties that are looking to expand and/or add rack spaces. If demand stays the same, he imagines that dry storage will be one of the solutions, as it can pencil out better than a marina. • Boatyard and Travelift. Travelift roundtrips increased by 2%, and boatyard stall usage increased by 12%. Sling time with pressure wash decreased by 50% and sling time without pressure was decreased by 84%. Pressure wash treatments increased by 17%. Commissioner Preston asked if activity associated with Jacobsen's Marine has been down due to their lack of inventory. Mr. Baker answered there has been no major change, as Jacobsen's is still very busy with their service department. • Fuel Dock. The total number of gallons pumped increased by 18% or 8,502 more gallons in 2021 compared to 2020. Gasoline increased by 6% and diesel by 26%. The Port's fuel prices were very competitive with the area average, slightly under on unleaded and slightly over on diesel. • Public Launch. The number of roundtrip launches was down 32% and one-way launches were down 1 %. This is likely due to poor weather and a lack of fishing opportunity. Commissioner Orvis asked if more non - fishermen are using boats. Mr. Baker said non -fishermen are using boats, but not necessarily the launch. The launch is still primarily used for fishing boats. • Boatyard Permit. They expect that the new boatyard permit will be done in March of 2022 after being delayed due to an outpouring of public comment. Commissioner Orvis asked if there have been any significant changes. Mr. Baker recalled that the draft version included some dramatic changes, but what the final changes will be is still unknown. Commissioner Orvis recalled that the pushback last time was so extreme that the Department of Ecology (DOE) ended up relaxing a number of the requirements. However, a number of boatyards still went out of business as a result of the new requirements. Commissioner Preston asked when the oyster shells at the boatyard will be replaced, and Mr. Baker said the next scheduled replacement will occur in March. He reported that the oyster shells are still working well, and they have repositioned the sample point from the outfall at the bay back over to the outlet right outside of the boatyard. MINUTES OF REGULAR MEETING Port Commission January 31, 2022 Page 2 Packet Pg. 275 DocuSign Envelope ID: 8769E9C3-35AD-47FB-A5F5-73F2DE5C1CA1 This enables them to get the best sample point possible without having to worry about what is coming off of the road. Mr. Baker presented the 2021 Annual Port Operations Review, noting the following: • Moorage. The high demand for moorage space continued throughout 2021, and the waitlist expanded throughout the year. Terminations were at a 5-year low, which led to a 5-year low for the turnover ratio, as well. • Dry Storage. Dry Storage has been pretty consistent with the 5-year trends. This season, Port staff received a lot of positive customer feedback about the crew. • Public Launch. They ended with 6,458 moves, with significant increases in the one-way trips • Guest Moorage. There were 5-year highs for number of boats, nights spent in the marina, and reservation totals. • Fuel Dock. Fuel sales outperformed the 5-year trends in all categories. Puget Sound Express ran two boats out of the marina for part of the summer, which increased diesel volume. • Boatyard. Total roundtrips and stall usage increased over 2020 numbers. Mr. Baker commended the Port Operations staff, and Port staff as a whole, for helping put together a great year Commissioner Preston complimented Mr. Baker on a great presentation that was easy to follow. HARBOR SQUARE 4TH QUARTER REPORT 2021 Ms. Williams presented the Harbor Square 4' Quarter Report, specifically noting the following: • Gross projected revenue was up .57% or roughly $3,000 compared to the same time period in 2020. • The occupancy rate at the end of Quarter 4 was 89.06%, which is down .42% compared to the occupancy rate at the same time in 2020. • No leases ended or began in Quarter 4, but there were 9 lease extensions. One was a major tenant in Building 2 that extended for 24 months. • The janitorial and elevator maintenance contracts went out to bid during the 41 Quarter. There was also elevator repair in Building 4. They went out to bid for a sweeper that will start in Quarter 1 of 2022. The Environmental Committee recommended that sweeping at Harbor Square would help with water runoff issues. Mr. McChesney explained that the oyster shells in the catch basins work well, but the best solution is source control. There are a lot of catch basins at Harbor Square. The new quarterly sweeping program will go a long way towards eliminating unfiltered stormwater draining into the marsh. Commissioner Orvis asked what time of day the sweeping would occur, and Ms. Williams answered that it would take place starting at 6:00 p.m. Most of the business workers will be gone, and the gym won't be as busy. She acknowledged that the timing might need to be adjusted in the future. • There were no incidences to report. Commissioner Orvis requested an update on the elevator repairs at Building 4. Mr. McChesney said the project is still being engineered and will then have to be bid out. He reviewed that the elevator pit has water intrusion, and the Port was cited by Labor and Industries in 2021. The Commission approved a contract to have the elevator pit sealed, but the structural integrity of the pad has been compromised because it is too thin and the groundwater is high. The action of the elevator piston going up and down creates capillary cracks that cannot be sealed. Ultimately, they will have to jack up the elevator, remove the piston and replace the existing pad. Mr. McChesney advised that the atrium windows on Buildings 1, 3 and 4 were installed in the 1980s and the seals are all failing. This results in water intrusion into tenant -occupied space. It isn't possible to reseal the windows because there are too many seams and glass panels. The proper way to correct the issue is to remove the atrium windows and MINUTES OF REGULAR MEETING Port Commission January 31, 2022 Page 3 Packet Pg. 276 DocuSign Envelope ID: 8769E9C3-35AD-47FB-A5F5-73F2DE5C1CA1 9.2.a replace them with typical windows and a shed roof. The end result will look nice and eliminate the problem. A contract for the project will likely come before the Commission for approval in the next few months. Commissioner Grant noted that a tenant at Harbor Square had placed a temporary sign near the median. It appeared to be semi -permanent. Ms. Williams said there is a cluster of signs right after the railroad tracks on the right. There is also a hotel sign. She agreed to look into the matter and report back. Commissioner Preston requested additional information about the cluster of a -frame signs at Harbor Square. Ms. Williams explained that businesses that cannot be seen from the street (Blue Collar, the breweries, and the gym) have historically been allowed to have an a -frame sign to attract business coming in. There were initially some issues related to city regulations, but the regulations have since been relaxed. Commissioner Grant asked if the businesses are required to put up their own signage and does the Port have some rules. Ms. Williams answered that all of the leases include rules and regulations for signage, and permits are also required from the City. Businesses are allotted one sign. Commissioner Preston voiced concern that the signs are creating clutter. Mr. McChesney said the Port has been more tolerant during the pandemic to give businesses as much advantage as possible. Commissioner Orvis asked if the Port was able to resolve issues related to outside seating for the breweries. Ms. Williams answered that the Port allowed the breweries to have outside seating through the end of summer, and then it was extended for two months. The areas in front that were blocked off have been removed. Commissioner Orvis asked if staff anticipates allowing space for outside seating again in 2022. Mr. McChesney said the breweries were allowed to cordon off a portion of the parking lot during a time when the parking lot wasn't oversubscribed. As activity has picked up, including the athletic club, parking has become a premium again, and the Port may not be as accommodating as they were previously. They want to help out the businesses as much as possible, but the parking lot isn't part of their leased space. 2021 MARKETING REVIEW Ms. Williams presented the 2021 Marketing Report, highlighting the following: • Port Marketing Approach. The Port's mission is economic development, public access, tourism, and environmental stewardship. The Port accomplishes its mission through meticulously operating the marina and commercial spaces, providing excellent customer service, maintaining public access for public enjoyment, focusing on community partnerships, projects and programs, providing regular and a variety of communications, and putting on community events. Communications and Social Media. The Port has a variety of communications, based not only on attracting new customers, but also making the public aware of what the Port does. It is also important to nurture current customers. This year, text alerts were added to provide another way to keep marina clients updated, and the feedback has been very positive. An information -heavy, spring/summer mailer was sent out in June, introducing some of the Port's major projects. A holiday postcard was sent out in November, listing all of the holiday events. Both of the mailers were sent to about 27,000 people. Press releases were done to announce appropriate events and/or information. In 2020, circulation of the Port's newsletter was about 1,200, and it is now 1,345. The open rate for the newsletter is about 75%, which is quite good. The Port continues its presence on LinkedIn, and it has been a great tool for job advertisements. A chart was provided showing progress year -over -year, noting that the number of Google reviews have increased quite a bit. The Facebook page following also increased from 819 in 2020 to 1,154 now. The top post reached 1,900 people. Facebook continues to be a successful mode of advertisement. For example, an advertisement for Sea Jazz cost $65, the reach was about 17,000 people, and 626 people responded. The follower time trend shows when the people who follow the Port are online. Commissioner Harris asked if the Port posts job openings on LinkedIn, and Ms. Williams answered affirmatively but noted there are none posted at this time. Commissioner Harris asked if the Port publishes any articles on LinkedIn, and Ms. Williams answered no. She explained that there must be a public record of any information the Port shares, and the service the Port uses to track what it does as a government agency doesn't cover LinkedIn. Commissioners Harris and Grant noted that a number of government agencies, MINUTES OF REGULAR MEETING Port Commission January 31, 2022 Page 4 Packet Pg. 277 DocuSign Envelope ID: 8769E9C3-35AD-47FB-A5F5-73F2DE5C1CA1 9.2.a including ports, use LinkedIn to post job openings. Ms. Williams agreed that is something staff could look into if the Commission deems it as important. Commissioner Orvis observed that the larger ports have a lot more job openings to advertise. Marina Promotions. While the 2021 Seattle Boatshow was entirely virtual and the Port did not participate, they still did the Boat Show Special. Signups were lower than in the past because there were fewer spaces available. The recent trend of having fewer slips available in the 1 s` Quarter has led staff to rethink the promotion program. Forty-nine tenants took advantage of the March Means Savings Promotion (50% off Travelift), and they spent 177 days in the Boatyard. They also ran the Progressive Discounts Promotion. Forty-one people took advantage of the special, and 25 were tenants. The Port did not host the Foul Weather Bluff event in 2021, but they had an agreement with the Corinthian Yacht Club that the Port would offer the special to race participants. Mr. Baker noted that the race that was headquartered in Edmonds for a number of years was switched to Kingston because their facilities are better suited for large gatherings and can provide a greater amount of available guest moorage. Although they did get some boats in guest moorage, no one took advantage of the offer. He anticipates the Port will continue to offer guest moorage to event participants, but not the discount on sling and wash. Events. Steel Magic Northwest, a steel drum group, performed at the Port in August, and they recently contacted the Port requesting another opportunity to perform this summer. Earlier in the year, the United States Coast Guard Auxiliary conducted safety inspections. They were able to bring back the Sea Jazz Program after taking a hiatus in 2020. Last year's program was robust and included not only school groups, but some local jazz players, too. The Friday Night Jam Sessions, in which a number of professionals participated, were very popular. On July 261, the Port Commissioners approved a resolution that officially renamed the Port's public plaza to the Mary Lou Block Public Plaza, and a plaque in her honor was installed for all to enjoy. Annie Crawley and her group conducted a cleanup dive in October, and the Port partnered with the Edmonds Foodbank to conduct a holiday food drive, with drop-off locations at Harbor Square and the marina. The Edmonds Yacht Club sponsored Holiday on the Docks again in December with 11 boats this year. The Port participated in and/or supported many other community events, such as the Edmonds and Everett Coho Derbies, Edmonds Arts Festival, Puget Sound Birdfest, Edmonds Yacht Club, safety seminars and scarecrow festival. Commissioner Orvis asked if the collection boxes for the food drive could be left out all year, and Ms. Williams responded that it is important to have a push where the event is heavily advertised, but perhaps they could do it multiple times each year or focus on different special needs of the foodbank throughout the year. Commissioner Orvis commented that the marina is a good location to collect items for the foodbank, given that it is a high -traffic area. • Advertising. The Port still does a mix of traditional and digital advertising. Traditional advertising includes the Wagoneer Cruising Guide, Northwest Boat Travel, and the Edmonds Community Resource Guide. Sometimes the ads are more marina focused, and other times they are more about the community. The Port also does online advertising with My Edmonds News and Facebook. The total cost for both traditional and digital advertising was $2,310 in 2021. They like to budget a little bit more in the event there is an area of need. • Partnerships. Ms. Williams and Mr. Baker shared information from the organizations and/or committees they participate on: Edmonds Creative District Committee. A creative district is intended to promote tourism by showcasing local businesses that are art -focused. Ms. Williams serves on this committee, and the recent focus has been on getting signage. A new sign with the district's logo was recently installed near the ferry terminal, but the committee is still working with the Washington State Department of Transportation to add the logo to highway signage. The committee is also seeking grants to use within the district, particularly one to build -out the 41' Avenue Cultural Corridor. They received a small grant that will be used to create marketing. MINUTES OF REGULAR MEETING Port Commission January 31, 2022 Page 5 Packet Pg. 278 DocuSign Envelope ID: 8769E9C3-35AD-47FB-A5F5-73F2DE5C1CA1 o Edmonds Chamber of Commerce. Ms. Williams serves on the Chamber Board. They were able to get staffing back up after a difficult 2020, and they pulled off some last-minute events in 2021 such as the 4' of July and tree lighting events. They also did a smaller version of the Taste of Edmonds. They are currently discussing what they want these events to look like in 2022, including new locations that are more focused on serving the community outside of the bowl. o Snohomish County Tourism Bureau. Technically, the bureau is still running, even though they no longer have the tourism contract with Snohomish County. The Bureau is still the governing board for the Sports Bureau of Snohomish County, and Ms. Williams participates on the Board. Northwest Marine Trade Association Grow Boating Group. Mr. Baker participates on this group, which just finished its round of grants. In 2021, the total spend was $23,000. Smaller grants were offered so they could support more programs and help them get back up and running. The group continues its partnership with Evening Magazine, doing 12 boating stories with them every year. They sponsored a program called "Pontunes" where they took steel drum players to different marinas and waterfronts, trying to draw people out on their boats for a different experience. The group's goal is getting people interested in boating and encouraging boatowners to use their boats. • Tourism. The Destination Port of Edmonds Program looks a bit different due to the pandemic. Printing a booklet with businesses that have a discount to offer boaters felt too permanent during this uncertain time. Instead, they have switched to a letter than can be updated as needed. It includes gift suggestions, places where people can eat and drink, local parks and museums, and special events. The letter is placed in the bag with a little gift. It works very well and enables the Port to feature businesses as they change. Commissioner Harris commented that she likes the letter idea better, as it allows them to focus on what is going on at a given time. Commissioner Preston asked if the businesses that are included in the letter contribute to the Destination Port of Edmonds Program. Ms. Williams answered that many are past contributors, but the Port no longer sells advertisements. Instead, the intent is to promote businesses, with a focus on businesses on Port property. Mr. McChesney added that Anthony's Homeport Restaurant is still a partner with the Port, and Ms. Williams advised that they would provide the bags for the program again in 2022. Commissioner Preston suggested that the letter could provide website information so people could link to the businesses via their phones. Ms. Williams said the Port's website has a page that lists all of the program's businesses, and they could simply print the QR code onto the letter to provide people direct access the webpage. She noted that last year the Port used a sandwich board sign with a large QR code linked to the Port's website that announces upcoming events. Plans for 2021. For right now, the current approach to the Destination Port of Edmonds Program is working well and the plan is to continue in the same direction. They are talking about offering a welcome bag to new tenants, as well. The intent is to do another robust music program this summer, as well as Holiday on the Docks. However, at this time, they don't know whether other traditional events can move forward due to the pandemic. The new Communications Committee will meet soon to discuss the mailed communications. At this time, the plan is to stick to the same schedule, sending out an information -heavy piece in the spring and a holiday -events postcard in the winter. Mr. Baker shared information about the 2022 Marina Promotions Plan, noting that they are currently implementing the Beat the Boatshow Travelift Special, which has replaced the progressive discount special that traditionally took place from November through January, as well as the March special (50% off the travelift). The new special offers current tenants a 25% discount for haul -out fees and runs from mid -January to the end of February. The Public Launch Card Program will continue without change. However, the Port will neither participate in the Seattle Boat Show nor offer the Boat Show Special this year. The special doesn't make sense because there are no empty slips to sell at this time. Commissioner Preston asked the estimated cost for participating in the Seattle Boat Show. Mr. McChesney answered that the budget was $3,000. He explained that promotions are intended to be temporary to promote a particular MINUTES OF REGULAR MEETING Port Commission January 31, 2022 Page 6 Packet Pg. 279 DocuSign Envelope ID: 8769E9C3-35AD-47FB-A5F5-73F2DE5C1CA1 9.2.a business activity. The bad thing is that people can get so used to a promotion that they begin to think of it as an entitlement. Weaning away from an expansive menu of promotions is one of the Port's goals. Promotions can create a lot of headaches from an accounting standpoint, and it is incumbent on the Port to clearly identify the purpose of a promotion and how it will be executed. EXECUTIVE DIRECTOR'S REPORT Mr. McChesney said he has been working on a pre -apprentice training program (workforce development) through Edmonds Community College (ECC) Center for Innovation and Entrepreneurship. Sound Transit is helping to fund one of the programs, with the notion that they will need somewhere between 1,200 and 1,500 construction workers to complete the Sound Transit line to Everett and there aren't enough workers. The other program is a pre -apprentice training program in the marine trades that will transition young people into a true apprentice program. The two programs are just getting underway. Commissioner Orvis asked if Port funding will be needed to advance the programs. Mr. McChesney answered that he has been asked to help set up and market the programs, but there has been no request for funding. Mr. McChesney reported that he and Ms. Williams met in a Zoom meeting with the Edmonds Yacht Club (EYC) Board on January 20' to have an initial discussion about the Port's plans for the North Portwalk and Seawall Reconstruction Project. The idea was to present to the board and find out what issues and concerns they might have. They plan to make a presentation to the full EYC membership upon invitation in the next few months. He commented that it is very important for the Port to communicate frequently with the EYC and involve them in the planning process. Mr. McChesney announced that the Port received first round comments from the City on the Building Permit application for the new Administration Building Project. Staff has responded to the comments and resubmitted last week. He recalled that, at the last meeting, he advised that a conditional use permit would be required for the solar panels because they will exceed the City's height limit by a small amount. The code allows that to occur, but a conditional use permit is required. It turns out this requirement shouldn't be a big impediment to the overall progress of the building permit. Mr. McChesney advised that the Joint Aquatic Resource Permit Application (JARPA), which is necessary for the North Portwalk and Seawall Project, as well as the new Administration Building Project, requires a cultural resources evaluation as part of the submittal to the Corps of Engineers. The Cultural Resources Consultant noted that the current Administration Building could potentially be designated historic. He contacted the Department of Washington State Department of Archaeology and Historic Preservation and was assured that demolishing the building will not be a problem. Any required mitigation will be in the form of taking a picture for the history book. Mr. McChesney suggested the Commission begin to consider a date for a retreat, as well as potential agenda items. He suggested it would be best to conduct the retreat in person, but it may not be an option given the pandemic and changing restrictions. The Commissioners suggested a potential location might be the Edmonds Yacht Club, which is better ventilated. The Waterfront Center is another potential location. Ms. Drennan pointed out that there could be some technology challenges if the retreat is held off -site. They agreed that the retreat should be held the first or second week of March. Mr. McChesney invited the Commissioners to share their thoughts on potential topics of discussion at the retreat as soon as possible to allow staff time to prepare. Commissioner Preston asked staff to contact the Commissioners to find out the best date for the retreat. He also asked staff to provide a list of subjects that have been discussed at past retreats. COMMISSIONER'S COMMENTS AND COMMITTEE REPORTS Commissioner Johnston reported that he attended the Economic Alliance of Snohomish County's (EASC) Coffee Chat regarding the Port of Everett, which was fascinating. The Port of Everett is on fire right now, doing a lot of different things across a variety of spectrums (economic development, development of Waterfront Place to include a series of new restaurants, development of a second residential building, development of the Kimberly Clarke parcel at the central waterfront, and updating the north terminal to accommodate container cranes). The north terminal makes the Port of Everett the Number 3 container cargo terminal and port in Washington State. The Navy Base is also growing to accommodate six or seven new frigates and destroyers over the next few years. MINUTES OF REGULAR MEETING Port Commission January 31, 2022 Page 7 Packet Pg. 280 DocuSign Envelope ID: 8769E9C3-35AD-47FB-A5F5-73F2DE5C1CA1 Commissioner Harris reported that she attended the Edmonds Economic Development Commission meeting earlier in the month. They used to have a lot of different committees working on a variety of issues, and now they are working through an idea pipeline where everyone meets together to come up with different ideas and then they break into smaller groups to flush out the ideas that have been collected. The thought is to develop key points for each idea to present to the City Council to gauge their interest before going delving deeper. She is excited to be part of the group. Commissioner Harris announced that she would attend the EASCs Coffee Chat on February I't. She also attended some of the Port Day event and will share her notes at a later meeting. Commissioner Grant thanked staff for meeting with him to bring him up to date on the large projects that are currently in progress. He reported that he participated virtually in the City Council's recent committee meetings (Public Safety, Parks and Recreation, and Finance). He learned that the City will be implementing a new finance system for their website that will be extremely friendly for the community. At the most recent City Council Meeting, the City Council agreed not to fund the Marina Beach Project and to put it on hold for the time being. He reviewed that planning for the project has taken place over the past several years, and it would have included daylighting Willow Creek, adding bridges, and expanding parking. The estimated cost of the project was $4 million, and the City received $1 million in grant funding. The City Council has determined it is more important to focus on other aspects of the City rather than the park. He also reported the City Council was supposed to have voted on a number of budget reconsideration issues, but the discussion regressed to an item that was not on the agenda. They voted to delay the discussion until February 1 It. At that time, they will conduct a public hearing, followed by a special meeting. Commissioner Grant announced that he plans to attend the virtual Regional Maritime Disaster Resilience Workshop. He also advised that he attended the virtual Save the Marsh meeting, where it was announced that they would start focusing on Snohomish County government, itself. Lastly, he said he noticed recent meetings of the Federal Emergency Management Agency (FEMA) and the National Governor's Association where there have been and will continue to be discussions on how to move government and public life from a pandemic to an endemic. This goes in line with the Port Commission's discussion about moving to a hybrid meeting approach. Councilmember Tibbott explained that one of the reasons he voted to postpone development of Marina Beach Park was because the City is still looking at the timing and redevelopment of the marsh. Those two projects need to play well together, especially when it comes to daylighting Willow Creek and how it interacts with the park once it goes under the railroad tracks. It seemed wise to wait until the two pieces can move forward together. However, the City Council is hopeful that some work can be done at Marina Beach Park to make it more accessible and useful in the meantime. The design for the park and marsh is beautiful and will be a very nice amenity when fully implemented. Commissioner Orvis agreed that a lot of work went into developing the plan for Marina Beach Park, but unless Willow Creek is daylighted at the same time, there would be a stagnant pool where the creek runs through the park. Councilmember Tibbott emphasized that the design work will not be lost by postponing the project for a few years. The work that has been done to date will be incorporated into the final design. Councilmember Tibbott said he is looking forward to the economic development activities that the Port and City can share. He is very encouraged that robust activity is taking place at the Port of Everett, as it will help everyone in the County. The Economic Development Commission, which Commissioner Harris participates on, is an important opportunity for the Port and City to collaborate. Commissioner Orvis reported that at the State of the Station Event, it was announced that the Port of Everett is one of eleven strategic ports in the nation. He also announced that he would attend the EASC Coffee Chat on February IIt regarding inclusiveness and equity. Commissioner Preston said he also participated in the virtual EASC Coffee Chat regarding the Port of Everett where it was reported that business was down a lot from lack of Boeing manufacturing. However, the reduction is being counteracted by new products coming into town. He also reported that he attended a Downtown Edmonds Merchant Association (DEMA) meeting where it was reported that downtown merchants did quite well through the 41h Quarter of 2021. Commissioner Preston said he had a discussion with Mr. McChesney about a potential public tour where Port staff could show one or two Commissioners and one or two City Councilmembers around the Port. MINUTES OF REGULAR MEETING Port Commission January 31, 2022 Page 8 Packet Pg. 281 DocuSign Envelope ID: 8769E9C3-35AD-47FB-A5F5-73F2DE5C1CA1 9.2.a ADJOURNMENT The Commission meeting was adjourned at 8:29 p.m. Respectfully submitted, DocuSigned by- �-,'mcwgEB33B4D3... Port Commission Secretary MINUTES OF REGULAR MEETING Port Commission January 31, 2022 Page 9 N 0 a a� a� a� r r E E 0 L) c c� L M0 W .N Y 16 Y E U a r r Q Packet Pg. 282 9.2.b Edmonds Public Facilities District Adjourned Meeting of the Board of Directors December 2, 2021 The Edmonds Public Facilities District Board hybrid meeting convened at 7:33 a.m. in the Edmonds Center for the Arts Green Room, 410 4t" Avenue North, Edmonds, and via Zoom. EPFD Board Members Present David Brewster, President Ray Liaw, Vice President Suzy Maloney Bill Willcock ECA Board Members Present David Schaefer President Rick Canning, Secretary/Treasurer Call to Order ECA Staff Present Joseph Mclalwain, Executive Director City Staff Present Dave Turley, Finance Director (Ex-Officio) Other Guests Present Adrienne Fraley-Monillas, City Council Liaison Robert White, PFD Board Candidate Vivian Olson , City Councilmember Board President Brewster called the meeting to order. 2. Land Acknowledgement Board VP Liaw read the Land Acknowledgement statement. 3. Board President's Comments Board President Brewster commented the holiday season was a time to be grateful and generous For those who have not yet made a yearend donation to the ECA, he encouraged them to do so He expressed appreciation for donations to the board challenge and to Giving Tuesday. Recognizing this was Councilmember Fraley-Monillas' last meeting as the Council liaison to the EPFD Board, Board President Brewster thanked her for her advocacy and support and her stewardship navigating City politics and wished her the best in future endeavors. Councilmember Fraley-Monillas said the ECA has a deep place in her heart. She plans to stay active in Edmonds and invited the board to let her if there is anything she can do for the ECA in future. Board President Brewster welcomed guests ECA Board Member Rick Canning, ECA Board President David Schaefer, and PFD Board Candidate Robert White. He reported the December 23rd meeting was canceled and the next meeting will be January 27t". 4. Consent Agenda • EPFD Board Meeting Minutes —September 27, 2021 • EPFD Disbursement Report — October 2021 Board President Brewster pulled the October 28, 2021 minutes from the Consent Agenda. Edmonds Public Facilities District Board Draft Minutes December 2, 2021 Page 1 Packet Pg. 283 9.2.b BOARD MEMBER MALONEY MOVED TO APPROVE THE CONSENT AGENDA. BOARD VP LIAW SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 5. Old Business Prior Action Items Review Mr. Mclalwain reviewed progress on action items from the previous meeting and identified outstanding items (see Action Items below). November Staff Report — Questions/Comments? Board President Brewster suggested the ECA Calendar of upcoming events include events two months out. Mr. Turley and Councilmember Fraley-Monillas asked to receive the EPFD meeting packet. Board VP Liaw requested that the updated 21/22 Rental Packet and submission materials for rental clients be shared with the EPFD Board. 6. PFD Board Business • Nomination of PFD Board Candidate Robert White Board President Brewster advised the Board had received Mr. White's credentials and he was interviewed last month. BOARD VP LIAW MOVED TO RECOMMEND ROBERT WHITE FOR APPOINTMENT TO THE EPFD BOARD. MEMBER WILLOCK SECONDED THE NOMINATION. Mr. Mclalwain reported the target date for interview and appointment by City Council is January 18, 2022. He is scheduling orientation for the two newest board members and Mr. White in early January. Once approved, Mr. White will complete Board Member Greg Hinton's (originally Board Member Kimberlee Armstrong) term which expires and is up for renewal in June 2022. Staff will update the term expiration dates for Board Member Willcock and Board VP Liaw on the list of EPFD Board Members. Board President Brewster welcomed Councilmember Olson to the meeting. Councilmember Olson clarified she was not opposed to supporting the ECA in the City's 2022 budget; she had hoped the support for the ECA would come from a different source in the City's budget. Board President Brewster recognized the challenge Councilmembers face in balancing the needs of the community in the City's budget and in the use of ARPA funds. Councilmember Fraley-Monillas commented on the importance of the Council supporting the ECA regardless of the funding source because the ECA is a big driver in the Edmonds economy and a great partner. Mr. Mclalwain recognized the role of the ECA in reaching out to Councilmembers. He was thankful for the Council's support. MOTION CARRIED UNANIMOUSLY. • Resolution #2021.04 — Authorizing Amendment #2 to the Interlocal Agreement for the Development of Edmonds Centre for the Arts Mr. Mclalwain explained the resolution revises the original four party ILA between the City of Edmonds, Edmonds Public Facilities District, Snohomish County and Snohomish County Public Edmonds Public Facilities District Board Draft Minutes December 2, 2021 Page 2 Packet Pg. 284 9.2.b Facilities District with regard to the recent refinancing and extension of the receipt of the sales tax rebate from the State of Washington to 2041. The resolution was developed by the EPFD's bond counsel, and reviewed by the EPFD's legal counsel and financial adviser. The resolution is a formality; the bond refinancing has been completed. Recognizing it was difficult to read the amendments without having a redlined document, Board VP Liaw described the amendment that specify the term. She recommended posting all the interlocal agreements, charter and bylaws on the EPFD's website. BOARD VP LIAW MOVED TO APPROVE RESOLUTION #2021.04, AUTHORIZING AMENDMENT #2 TO THE INTERLOCAL AGREEMENT FOR THE DEVELOPMENT OF EDMONDS CENTRE FOR THE ARTS. BOARD MEMBER WILLCOCK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Approval of Revised Capital Asset Policy Mr. Mclalwain displayed and reviewed the redline version of Revised Capital Asset Policy. ECA Secretary/Treasurer Canning explained the Board passed a policy in February 2020. The intent of this revision was to, 1) clean up the language, and 2) extend the useful life of the building to coincide with the new bond issue (40-50 years). Discussion followed regarding the ability to amend the policy in the future to extend the life of the building, common practice of providing a range for building useful life, standards the auditor uses to evaluate building useful life, renovations extending the useful life, benchmarking on useful life, and 30-50 years useful life in the City's asset policy. BOARD MEMBER WILLCOCK MOVED TO APPROVE THE REVISED CAPITAL ASSET POLICY. BOARD VP LIAW SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. (Board Member Maloney was not present for the vote.) • October 28, 2021 Minutes (as amended) Board President Brewster requested the spelling of Lori Meagher's first name be corrected on page 2, Item 6. BOARD VP LIAW MOVED TO APPROVE THE OCTOBER 28, 2021 MINUTES AS AMENDED. BOARD MEMBER WILLCOCK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7. Inclusion & Accessibility, Education & Outreach Equity Statement - Update Mr. Mclalwain relayed the equity statement has been reviewed by every segment of the business. A recommended final step was to take it outside the organization to a group of community members identified by the Inclusion & Accessibility Committee which was done via a Survey Monkey survey. That is the last step in the process of developing a final version that will be ready for review by both boards. He thanked the I&A Committee for their hard work. 8. Finance, Facilities & Operations Edmonds Public Facilities District Board Draft Minutes December 2, 2021 Page 3 Packet Pg. 285 9.2.b • Finance Report — October 2021 Mr. Canning reviewed the Income Statement, highlighting variances in revenue and expense on presented events, YTD net surplus, and bottom line which is ahead of budget. He reviewed the Balance Sheet highlighting cash position, operating cash, debt service, accounts payable, payroll, ticket revenue, and net position. • Budget 2022 — Final Draft for Approval Mr. Canning reviewed the process to date, Income Statement Summary, Reconciliation of Total Net Surplus — Preliminary to Final 2021 Projection and 2022 Budget, Cash Flow, and Key Metrics. Discussion followed regarding the $50,000 contribution to the ECA in the City's 2022 budget, continued pandemic uncertainties, rationale/benchmarks for hiring new staff, rationale for wage adjustments and COLAs, COLA versus merit increases, contributed revenue budget, staff evaluation process, funds in the budget to analyze the governance structure of the ECA and PFD boards, funds budgeted for capital, challenges faced over the last two years, and optimism reflected in the budget. VP LIAW MOVED TO APPROVE THE 2022 BUDGET. BOARD MEMBER WILLCOCK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Board President Brewster thanked Mr. Canning for his work on the budget. Draft Policy and Resolution for Review o Draft Debt Service Account Policy Mr. Canning described the past practice of receipting sales tax revenues into two different debt services accounts restricted for debt service, payment of debt service from those accounts and the any excess funds used for operations via an interfund payable receivable. The revisions to the policy allow, upon determination by the Director of Finance and Operations that there will be adequate funds in the Debt Services Accounts to meet debt service payments and that projected sales tax receipts in the next fiscal year will be adequate to meet debt service payments, any excess funds in the Debt Services Accounts are relieved of any debt service payment restrictions. Discussion followed regarding the use of excess funds, correcting the interfund receivable and payable balance, and whether the policy requires any outside review. Board requests included: ❖ Present the Board Designated Fund Policy to the EPFD Board after the first of the year. ❖ At the January meeting, provide the EPFD Board updated tracking of future projected sales tax revenue and current debt service obligations. BOARD MEMBER WILLCOCK MOVED TO APPROVE THE DEBT SERVICE ACCOUNT POLICY. BOARD VP LIAW SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. o DRAFT Resolution 2021.05 — Authorizing the Correction of Interfund Balances The resolution was amended as follows: in the last line of the 4th paragraph, change "and inter - fund" to "an inter -fund." Edmonds Public Facilities District Board Draft Minutes December 2, 2021 Page 4 Packet Pg. 286 9.2.b BOARD VP LIAW MOVED TO APPROVE RESOLUTION 2021.05 — AUTHORIZING THE CORRECTION OF INTERFUND BALANCES AS AMENDED. BOARD MEMBER WILLCOCK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9. Executive Report / Steerinq Committee Reports on the following were omitted due to time constraints. • Government Support — Updates (SVOG, City, County) • Committee Reports o Admin/Finance o Philanthropy 10. Philanthropy • FY 2021 Year -to -Date Mr. Mclalwain reported on the Seat Campaign, Giving Tuesday, Yearend Campaign and receipt of $100,000 from Rick Steves Europe. The development staff is working hard to generate revenue in the last weeks of the fiscal year. He thanked board members who invested in a match challenge for the Yearend Campaign. Mr. Mclalwain thanked Board President Brewster for assisting with annual support from the City which was ultimately approved in City's 2022 budget. He acknowledged it will be a stretch to reach yearend development targets due to donor fatigue and the challenge of online/hybrid events. He looked forward to ramping up in 2022. He encouraged board members to share the ECA's story to generate support. Board President Brewster thanked staff for their hard work, particularly the development team Christina Kourteva and Katherine Smith. • Year -End Campaigns 11. Marketing & Business Development Ticket Sales Update Board President Brewster advised the report in the packet illustrates a lot of shows are selling well. 12. Programming No Report 13. New Business Board VP Liaw congratulated Board President Brewster and Mr. Mclalwain on their birthdays Mr. Mclalwain reminded of the board social on Monday, December 13. 14. Adjourn Edmonds Public Facilities District Board Draft Minutes December 2, 2021 Page 5 Packet Pg. 287 9.2.b The meeting was adjourned at 9:04 a.m. Next EPFD Board Meeting: Thursday, January 27, 2022 - 7:30 AM ACTION ITEMS: 1. Correct 10/28/21 minutes (page 2, Item 6, Lori Meagher's first name misspelled) 2. Schedule update of EPFD bylaws on next meeting agenda 3. In ECA Calendar of Upcoming Events in Staff Report, include events two months out 4. Send Dave Turley and Council liaison the agenda and meeting packet 5. Share updated 21/22 Rental Packet and submission materials for rental clients with EPFD Board 6. Update term expiration for Board Members Willcock and Liaw on list of EPFD Board Members. 7. Post all interlocal agreements, charter and bylaws on the EPFD's website 8. Present Board Designated Fund Policy to EPFD Board after the first of the year 9. At January meeting, provide EPFD Board updated tracking of future projected sales tax revenue and current debt service obligations 10. Correct Resolution 2021.05, last line of 4t" paragraph, change "and inter -fund" to "an inter - fund" Edmonds Public Facilities District Board Draft Minutes December 2, 2021 Page 6 Packet Pg. 288 9.2.c MELco ummco nitytran� Board Members Present Council Member Kim Daughtry Council Member Joe Marine Council Member Tom Merrill Mayor Jon Nehring Lance Norton Mayor Sid Roberts Council Member Jan Schuette Council Member Stephanie Wright" Board Members Absent Council Member Jared Mead Others Present*** Geri Beardsley Roland Behee Tim Chrobuck Mike Gallagher Al Hendricks Diane Holyoke Ric Ilgenfritz Joe Kunzler Mary Beth Lowell Peter Majkut Molly Marsicek Kyoko Matsumoto Wright Deb Osborne Debra Papenthein Cesar Portillo Juanita Shuler Jim Williams Rachel Woods Minutes Board of Directors' Meeting Thursday, January 6, 2022 Remote Meeting* 3:00 p.m. City of Lake Stevens City of Mukilteo City of Snohomish City of Marysville Labor Representative, non -voting City of Stanwood City of Arlington Snohomish County Snohomish County CT -Director of Administration CT -Director of Planning & Development CT -Chief Technology Officer o City of Brier, Alternate CT -Legal Counsel a CT -Accounting Payroll Specialist CT -CEO Self CT -Director of Comm. & Public Affairs o Self 00 N CT -Director of Customer Experience N City of Mountlake Terrace, Alternate CT -Chief of Staff o Self U CT -Director of Employee Engagement r CT -Exec. Support/Records Mgmt. Specialist CT -Interim Director of Transportation CT -Executive Board Administrator r a Call to Order Chair Daughtry called to order the January 6, 2022, Board of Directors' remote meeting at 3:00 p.m. The Chair noted the meeting was recorded and livestreamed. Roll Call of Members The Executive Board Administrator called roll. Attendance was as noted above. A quorum was present. *In response to COVID-19 and per the Governor's Proclamation 20-28 Open Public Meetings Act, the meeting was held remotely. **Joined meeting in progress. ***Names of those who were confirmed as attendees are included, others who attended remotely without submitting their names Packet Pg. 289 9.2.c Board of Directors' Meeting January 6, 2022 Page 2 Public Comment One written comment was provided by Joe Kunzler and routed to the Board in advance of the meeting. Peter Majkut, citizen of Snohomish County. Provided comments regarding the loss of coach operators and the hours of bus services that needed to be provided. Mr. Majkut expressed concern about the trips that he understood were being dropped and he hoped there was a plan and solution to cover the work. Debra Papenthein had technical difficulties and could not speak so the Chair offered to return to her for another chance to speak later in the meeting. Presentations Service Awards CEO Ilgenfritz recognized Diane Holyoke, Accounting Payroll Specialist, on her 20-year anniversary at Community Transit. She was a tremendous finance team member who was known for her attention to detail and willingness to go the extra mile for her colleagues and the agency. 2021 Van GO Recipients Twelve retired vanpool vans were awarded to twelve non-profit agencies to enhance access to transportation for the residents of Snohomish County. Receiving agencies were: Bethesda Lutheran Church, Evergreen Recovery Centers - LEAD Program, Faith Baptist Church, The Foundation for Edmonds School District, Granite Falls Community Coalition, Mari's Place for the Arts, Mercy Watch, Peoria Home, Project Girl Mentoring Program, Stilly Valley Youth Dynamics, Take the Next Step, and Vision Church. Council Member Wright arrived at 3:40 pm. Public Comment Debra Papenthien, retired coach operator, provided public comment regarding a shortage of bus drivers and the challenge of covering an average of 200 hours of daily work with existing staff. Chief Executive Officer's Resort CEO Ilgenfritz provided the following report: An update on COVID-19 employee cases. An overview of the vaccination policy including employee vaccination rates and turnover was provided. Sixty-one employees departed the agency for vaccine policy related reasons since September 28, 2021. Mayor Nehring stated that he had not been in support of the vaccine mandate policy. He asked about service on the short- and long-term horizons and open positions. CEO Ilgenfritz shared the service impacts were the result of a confluence of events, including the holidays, inclement weather, the sunset of supplemental leave at year-end, and employee turnover. The agency was working to fill all open positions and looking to grow beyond that number to prepare for service changes in 2024. Mayor Marine asked about employee and ridership numbers. The recent snow event activated the emergency inclement weather plan. A review of the event was provided. Employees were thanked for working so hard to put out as much service out as was possible and safe to do. m c 0 m N N O 0 r O H U c a� E U w Q Packet Pg. 290 9.2.c Board of Directors' Meeting January 6, 2022 Page 3 Staff met with FTA Regional Administrator Linda Gehrke and Region 10 staff. The Swift Orange Line project was discussed. The project was on scope and schedule. CEO Ilgenfritz met with U. S. Representative Suzan DelBene and with State Senator Marko Liias, the new Chair of the Senate Transportation Committee. In December, State Representative Emily Wicks joined CEO Ilgenfritz for a bus ride from Marysville to Northgate and connected to light rail to experiencing the new bus -to -rail connection An outlook on upcoming 2022 projects would be provided at the January 20, 2022, Quarterly Board Workshop. The cities' Board Selection meeting would follow at 4:30 pm. Committee Reports Executive Committee Chair Daughtry reported on the December 16, 2021, Executive Committee meeting. The CEO provided his report and an update on the vaccine policy. An executive session was held for labor negotiations. The next Executive Committee meeting was scheduled for January 20, 2022, at 11:30 a.m. Finance, Performance, and Oversight Committee Council Member Schuette reported on the December 16, 2021, Finance, Performance and Oversight Committee meeting. The Committee reviewed and recommended approval of Resolution No. 01-22, establishing credit and debit cards for Next Generation ORCA testing on the consent calendar. The Committee reviewed and recommended approval of the November 2021 payroll and monthly expenditures. The committee reviewed the November 2021 diesel fuel and sales tax reports. The next meeting was scheduled for January 20, 2022, at 2:00 p.m. Consent Calendar Council Member Wright moved to approve items A through F on the consent calendar. c a. Approve minutes of the December 2, 2021, Board of Directors' Meeting. b. Approve Resolution No. 01-22, Establishing Credit & Debit Cards for Next Generation ORCA c (ngORCA) system testing. m C. Approve vouchers dated November 8, 2021 in the amount of $ 1,598,459.80. N d. Approve vouchers dated November 12, 2021 in the amount of $ 1,185,478.99. o e. Approve vouchers dated November 23, 2021 in the amount of $ 5,633,948.89. o f. Approve November 2021 Payroll: v i. Direct Deposits Issued, #405230-406739 in the amount of $3,449,616.00. ii. Paychecks Issued, #107669-107715 in the amount of $52,776.40. E iii. Employer Payroll Tax Deposits in the amount of $379,784.98. iv. Employer Deferred Compensation for IAM in the amount of $9,131.10. Q The motion was seconded by Mayor Nehring and passed unanimously. Chair's Resort The Chair shared an opportunity for Board members to participate in a virtual APTA Board Seminar in late January/early February. The February 3, 2022 Board meeting would include the election of Board officers. Packet Pg. 291 9.2.c Board of Directors' Meeting January 6, 2022 Page 4 Executive Session An executive session was called for labor negotiations, at 4:15 p.m. for ten minutes. Action was not expected following executive session. At 4:25 p.m. the executive session was extended ten minutes. At 4:35 p.m. the executive session ended, and the regular meeting resumed. Other Business The next regular Board meeting was scheduled for February 3, 2022, at 3:00 p.m. Adjourn The meeting adjourned at 4:35 p.m. Rachel Woods, Executive Board Administrator 11 r a Packet Pg. 292 9.2.d MELco ummco nitytran� City Representatives Present Large Cities: Council Member Susan Paine Mayor Christine Frizzell Mayor Jon Nehring Medium Cities: Council Member Jan Schuette Mayor Mason Thompson Council Member Kim Daughtry Mayor Brian Holtzclaw Council Member Heather Fulcher Mayor Kyoko Matsumoto Wright Mayor Joe Marine Small Cities - Council Member Mike Gallagher Council Member Neil Comeau Council Member David Griggs Council Member Tom Merrill Mayor Sid Roberts Others in Attendance Allen Hendricks Matt Hendricks Mary Beth Lowell Laurel McJannet Deb Osborne Juanita Shuler Rachel Woods Call to Order Minutes Board Selection Meeting Thursday, January 20, 2022 Remote 4:30 p.m. City of Edmonds City of Lynnwood City of Marysville City of Arlington City of Bothell City of Lake Stevens City of Mill Creek City of Monroe City of Mountlake Terrace City of Mukilteo City of Brier Town of Darrington City of Granite Falls City of Snohomish City of Stanwood Legal Counsel Legal Counsel CT -Director of Public Affairs & Gov. Relations CT -Digital Content Specialist CT -Chief of Staff CT -Executive Support/Records Mgmt. Specialist CT -Executive Board Administrator Matt Hendricks, Legal Counsel, called to order the January 20, 2022, remote meeting of cities and towns within Community Transit's jurisdiction to order at 4:30 p.m. The meeting was recorded and livestreamed. Attendance of Members The Executive Board Administrator called roll. Attendance was as noted above. *In response to COVID-19 and per the Governor's Proclamation 20-28 Open Public Meetings Act, the meeting was held remotely. **Joined meeting in progress. ***Names of those who were confirmed as attendees are included, others who attended remotely without submitting their names are not included. Packet Pg. 293 9.2.d Board Selection Meeting January 20, 2022 Page 2 Board Membership Selection Matt Hendricks reviewed the qualifications of Board members and the selection process. City representatives met in breakout rooms with their respective population categories. The public was able to attend the breakout rooms. The following representatives were selected as Community Transit Board members for a two-year term, January 2022-January 2024: Large Cities Mayor Christine Frizzell Mayor Jon Nehring Council Member Susan Paine, alternate Medium Cities Mayor Joe Marine Council Member Kim Daughtry Council Member Jan Schuette Mayor Kyoko Matsumoto Wright, alternate Mayor Mason Thompson, alternate Small Cities Council Member Tom Merrill Mayor Sid Roberts Council Member Mike Gallagher, alternate The meeting adjourned at 5:02 p.m. #""e °hlw�6--) Rachel Woods Executive Board Administrator Packet Pg. 294 9.2.e MELco ummco nitytran� Board Members Present Council Member Kim Daughtry Mayor Joe Marine Council Member Jared Mead Council Member Tom Merrill Mayor Jon Nehring Lance Norton Mayor Sid Roberts Council Member Jan Schuette Board Members Absent Council Member Stephanie Wright Others Present*** Geri Beardsley Roland Behee Tim Chrobuck June DeVoll Luke Distelhorst Mike Gallagher Al Hendricks Ric Ilgenfritz Jennifer Jeter Mary Beth Lowell Molly Marsicek Deb Osborne Cesar Portillo Juanita Shuler Thomas Tumola Jim Williams Rachel Woods Call to Order Minutes Board of Directors' Workshop Thursday, January 20, 2022 Remote Meeting* 3:00 p.m. City of Lake Stevens City of Mukilteo Snohomish County City of Snohomish City of Marysville Labor Representative, non -voting City of Stanwood City of Arlington Snohomish County CT -Director of Administration CT -Director of Planning & Development CT -Chief Technology Officer CT -Deputy Director Planning & Development CT -Public Information Specialist City of Brier, Alternate CT -Legal Counsel CT -CEO CT -Sr. Marketing Strategist CT -Director of Comm. & Public Affairs CT -Director of Customer Experience CT -Chief of Staff CT -Director of Employee Engagement CT -Exec. Support/Records Mgmt. Specialist CT -Manager of Planning CT -Interim Director of Transportation CT -Executive Board Administrator Chair Daughtry called to order the January 20, 2021, Board of Directors' remote quarterly Board Workshop at 3:00 p.m. The Chair noted the meeting was recorded and livestreamed. Roll Call of Members The Executive Board Administrator called roll. Attendance was as noted above. A quorum was present. r 0 H U as E U 2 r a *In response to COVID-19 and per the Governor's Proclamation 20-28 Open Public Meetings Act, the meeting was held remotely. **Joined meeting in progress. ***Names of those who were confirmed as attendees are included, others who attended remotely without submitting their names Packet Pg. 295 9.2.e Board of Directors' Workshop January 20, 2022 Page 2 Public Comment One written comment was received from Mr. Joe Kunzler and routed to the Board in advance of the meeting. CEO Report CEO Ilgenfritz shared a brief update on the agency's COVID-19 Omicron response. A surplus paratransit vehicle was donated to the Snow Goose North Snohomish County transportation service pilot program. The Swift Orange Line Capital Investments Grant (CIG) was being reviewed by FTA headquarters. Presentations 2022 Outlook CEO Ilgenfritz provided opening comments. This was a preview of some of the major areas of focus for the year 2022. These were projects that reached recent milestones and would continue to be a priority in the coming year. Transit in 2024 Survey Results Thomas Tumola, Manager of Planning, presented on 2024 network development and a summary of what was heard from the community. The final draft network plan would be presented to the Board later in 2022. The 2024 service goals were reviewed. There were almost 1000 responses to the outreach survey that was promoted in multiple languages and to various community groups to seek broad -based input. Feedback included service needs, barriers to service, and priority locations for service. Immediate next steps included and in-depth review of survey results and finalizing the draft network plan that would go out for public comment in 2nd quarter, 2022. The overall project schedule was reviewed. Recruitment Campaign Cesar Portillo, Director of Employee Engagement, and Jennifer Jeter, Sr. Marketing Strategist, presented The recruitment campaign was focused on attracting coach operators and mechanics to Community Transit. The marketing objectives and strategies were reviewed. Personas, campaign visuals and messaging, and marketing strategies were shared. Competitors' use of a signing bonus as a recruitment strategy was reviewed. The agency was considering new ideas like these to prepare for the workforce needs in 2024 and beyond and would follow a path of continuous improvement. Council Member Schuette recommended reaching out to schools where they were preparing students for y the workforce and community and technical colleges. Mayor Roberts asked about employee referral o bonuses and Chair Daughtry shared there would be an upcoming job fair in Lake Stevens. Mr. Norton U shared how difficult it was to be a coach operator in current times —he appreciated the efforts staff were taking to attract new employees. a E Zero -Emission Study Update U June DeVoll, Deputy Director of Planning and Development provided an overview on the zero -emission a feasibility study currently underway. The purpose of the study was to learn about the options for zero - emission bus technology and infrastructure to help inform a choice that was best suited for the agency. There were primarily two versions of vehicles — battery electric buses and hydrogen fuel cell buses. Transitioning to a zero -emission fleet involved more than purchasing new buses. Facilities, infrastructure, and workforce plans would need to be developed and constructed to support any new vehicles. Next steps included additional assessments and a deeper dive for the Board with the project consultant at the April 21, 2022 Board Workshop. 2 Packet Pg. 296 9.2.e Board of Directors' Workshop January 20, 2022 Page 3 Council Member Merrill asked about the parallels with long haul trucking. Council Member Schuette asked about hybrid vehicle support within facility master plan. Mayor Marine was supportive of the comparison work and shared that the electrical grid might be challenged to support the push for electrical vehicles. Facility Master Plan Overview June DeVoll provided a status update on the six phases of the Facilities Master Plan. • Phase 1, Kasch Park Cascade Administration Building — The project was 90% complete with a move -in target of April 2022. • Phase 2, Merrill Creek Transportation Operations Administration Building — Design was complete and bids for this project were expected in February. Construction would begin by 3rd quarter with a target move -in of late 2023. • Phase 3, Merrill Creek Maintenance Building Expansion — Construction was about 20% complete and on budget. Slight delays were expected due to supply chain issues, but the capacity for the new Swift Orange line coaches were still on schedule • Phase 4, Kasch Park Operations Base Renovation — This project was postponed to a future date. • Phase 5, Casino Road Vehicle Storage & Training Facility — This project was currently in the design phase and was targeted for completion by the end of the year. • Phase 6, Ridestore Remodel — Design work for this project started late last year and was currently at 30%. Construction would start early 2023. A list of related action items expected for the Board in the next six months was provided. Council Member Merrill asked about the status of material costs and supply availability. Ms. DeVoll shared the costs and supply were unstable and that it was likely to impact future bids. Staff was watching this carefully. Council Member Schuette thanked Ms. DeVoll for the presentation. Chair's Report The Chair reported that the election of Board officers and selection of the Puget Sound Regional Council member and alternate would take place at the February 3, 2022, Board meeting. Board Communications Mayor Nehring, Mayor Roberts and Council Member Merrill thanked staff for the workshop presentations Council Member Schuette provided an update on business growth in the Arlington area. Mr. Norton shared that traffic was a challenge in the Arlington area. Other Business The next regular Board meeting was scheduled for February 3, 2022, at 3:00 p.m. Adjourn The meeting adjourned at 4:05 p.m. #UA,e ovork:) Rachel Woods, Executive Board Administrator Packet Pg. 297