Loading...
PPW020822PARKS & PUBLIC WORKS COMMITTEE MEETING February 8, 2022 Elected Officials Participating Virtually Councilmember Neil Tibbott (Chair) Councilmember Kristiana Johnson CALL TO ORDER Staff Participating Virtually Rob English, Acting Public Works Director Angie Feser, Parks, Rec. & Cultural Arts & Human Serv. Dir. Pamela Randolph, WWTP Manager Bertrand Hauss, Transportation Engineer Thom Sullivan, Facilities Manager Scott Passey, City Clerk The Edmonds City Council virtual online PPW Committee meeting was called to order at 6:33 p.m. by Councilmember Tibbott. Item 2.4 was moved to next month's PPW meeting. 2. COMMITTEE BUSINESS 1. Wastewater Treatment, Disposal, and Transport Contract Extension Ms. Randolph explained the reason for the extension is to complete negotiations on the contract. The biggest issues are to assess current utilization of the treatment plant based on ownership and further understanding of the NPDES permit related to the requirement for nutrient removal. Ms. Randolph responded to council questions regarding how long the review period will take, utilization and nutrient removal issues, loss of capacity from the nutrient permit and how that will affect Edmonds' partners, whether Edmonds can protect its capacity, and years of capacity remaining. Action: Consent Agenda 2. Presentation of Washington Department of Commerce Energy Retrofit Grant for Public Safety Solar Plant Mr. English explained a preliminary structural analysis of City buildings conducted by a consultant identified the Public Safety Complex as the most viable location for a solar program. In 2021, Department of Commerce announced a $3.5M grant program to install solar on public buildings; staff applied for and was awarded a $119,645 grant for installation of a solar plant on the Public Safety Complex. The estimated cost of the project is $470,000; the $119,645 grant will fund approximately 25% of the project. If council accepts the grant, the plan is to use $230,000 in bond proceeds programmed in DP #72 for solar work which leaves a shortfall of $120,000 in 2023 for this project. Staff recommends moving forward with the project and accepting the grant. Mr. Sullivan explained several things occurred during 6-8 months including Department of Commerce announcing the grant, conducting structural analysis of the buildings, submitting the grant application, starting an investment grade audit to determine the viability, and the City inheriting/purchasing the remnants of the solar plant on the Frances Anderson Center from the Edmonds Solar Cooperative. The intent for this to be done as an ESCO project to install a 100 kW solar plant at the Public Safety Building as well as renew the remnants of the 10 kW plant at the FAC. The Public Safety Complex was selected 02/08/22 PPW Committee Minutes, Page 2 for installation of solar panels due to the sloped metal roof which will allow the panels to be held with metal clips versus concrete ballasts on a flat roof such as city hall or the FAC. Other favorable elements of the project include ease of installation and sight lines for the public to see the solar installation. Staff responded to questions regarding whether the City could apply for another grant for the $120,000 shortfall, use of bond funds for this project, cost savings from solar, and guaranteed annual savings and carbon offset. Action: Full council and include payout schedule 3. Right of Way Acquisition Documents for Highway 99 Gateway Project Mr. Hauss advised the design phase of the Highway 99 revitalization project is close to completion; the right-of-way phase remains. This project is 100% state funded and right-of-way is needed from only three parcels: 1. Pacific Park Apartments: 62 SF of permanent utility easement and 424 of temporary construction easement for the HAWK signal pole. Estimated cost: $2800 includes $500 for landscaping. Property owner agreed to amount. As HUD is the property lender, will require HUD approval. Discussions underway with HUD. May require small amount of attorney fees. 2. Community Health Center: 300 square feet of right-of-way and 400 square feet of temporary construction easement for the HAWK signal pole, signal cabinet, and service cabinet. Property owner agreed to amount. May require additional compensation to relocate property owner's existing sign 3. Brentwood Plaza: 447 SF of right-of-way and 390 square feet of temporary construction easement for ADA curb ramp upgrade. Final agreement has been reached with the property owner for a total compensation of $25,000, including $19,400 for the land value acquisition / easement and $5,600 in administrative settlement Staff responded to questions regarding State approval of the HAWK signal in that location, whether signal cabinets will be decorated, signal cabinet color, and CHC's support for project due to increased accessibility. Action: # 3 on Consent Agenda now and others as negotiations are completed. 4. 2022 Parks, Recreation & Open Space (PROS) Plan Capital Program Action: Moved to next month's PPW meeting. 5. Sherwood Elementary Playground Renovation Project Ms. Feser explained this is a request from the Sherwood Elementary Parent Student Organization (PSO) for funding to help build a new playground. The City has historically had a playground partnership program and allocates $25,000 a year for community partner projects; the funds are included in the 2022 budget. Total cost of the project is $120,000; funding sources include, 1) a $25,000 request to the City, 2) request to Verdant for $20,000, 3) PSO raised $20,000, and 4) school district will provide $60,000 match. The existing playground is about 20 years old and has limited capacity; new playground will provide additional capacity along with the existing playground, will be ADA accessible and include some components for inclusive play. The packet includes the design proposal. The funds are already in the budget and this was brought to council as a courtesy. Ms. Feser responded to questions regarding availability of the playground to the public when school is not in session, ADA requirements, location of the school in south Edmonds, and a suggestion to look for other opportunities for ILAs with schools especially in underserved areas. 02/08/22 PPW Committee Minutes, Page 3 Action: Consent Agenda 6. Civic Center Playfield Project - Change Order Notification Ms. Feser relayed the change order is $51,000 and will be paid from the approve management reserve. The council was notified via email of the change order per the purchasing policy that requires council be notified of change orders over $50,000. Action: Information only. Civic Center Playfield Project update planned in March Councilmember K. Johnson asked when the utilities element of the comprehensive plan was updated, suggesting a councilmember's proposal for lighting in the budget should be looked at comprehensively and lighting is covered in the utilities element of the comprehensive plan. Mr. English said PUD is the street light provider. Councilmember K. Johnson recalled there were policies related to undergrounding and electricity. Mr. English said he would need to research that. 3. ADJOURN The meeting was adjourned at 7:18 p.m.