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PPW061422PARKS & PUBLIC WORKS COMMITTEE MEETING June 14, 2022 Elected Officials Participating Virtually Councilmember Neil Tibbott (Chair) Councilmember Kristiana Johnson Council President Vivian Olson (ex-officio) Other Councilmembers Present Councilmember Diane Buckshnis CALL TO ORDER Staff Participating Virtually Rob English, Acting Public Works Director Angie Feser, Parks, Rec. & Cultural Arts & Human Serv. Dir. Bertrand Hauss, Transportation Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk The Edmonds City Council virtual online PPW Committee meeting was called to order at 7:32 p.m. by Councilmember Tibbott. 2. COMMITTEE BUSINESS 1. City of Lynnwood/Meadowdale Park ILA 2022 Expenditure Request Ms. Feser explained the cities of Lynnwood and Edmonds have an ILA for Meadowdale Park. In January Lynnwood was planning a simple renovation to the existing playground with a total project of $200,000 (Edmonds' portion of the cost was $100,000). In April Lynnwood notified her the renovations were upgraded to a fully inclusive playground and the cost of the project was closer to $500,000 (Edmonds' portion of the cost was $248,538. She described potential funding sources for Edmond's portion of the project: Yost Pool replaster project savings $94,500 Greenhouse replacement relocation committed donation to cover this expenditure $50,000 Civic Park Stormwater Mitigation Project If ARPA funding is allocated to cover this expenditure $104,038 Total $248,538 Ms. Feser said another option is to provide $100,000, half the amount the City was originally quoted. The committee may want to staff to discuss the ILA with the full council in view of anticipated requests in future years including a sizeable contribution from Edmonds in 2025 of nearly $1 million. Questions and discussion followed regarding support to bring this to full council, learning from past ILAs as the City enters into ILAs with other cities, preference to have this expenditure in the CIP, projects Lynnwood delayed due to COVID, whether Edmonds School District will contribute to the playground, grant from Snohomish County, whether the inclusive playground should be located at the elementary school across the street, upgrades made to the baseball fields in 2017, Edmonds' responsibility for maintenance under the ILA, concern this was not a good investment for Edmonds at this time, and arbitration process between parties. Action: Full council 2. Presentation of Supplemental Agreement with KPG Psomas Related to Design Services for Citywide Pedestrian Crossing Enhancements Project 06/14/22 PPW Committee Minutes, Page 2 Mr. English explained this is a supplemental agreement to an existing contract. The supplement recognizes the change of the consultant's name as well as extends the completion date from June 30, 2022 to December 31, 2022 to complete all federal documentation and preform the record as-builts. Action: Consent Agenda 3. Presentation of Supplemental Agreement with KPG Psomas Related to Construction Management Services for Citywide Pedestrian Crossing Enhancements Protect Mr. English advised the supplement recognizes change of the consultant's name as well as extends the completion date from June 30, 2022 to December 31, 2022. Action: Consent Agenda 4. Presentation of Supplemental Agreement with KPG Psomas for 76th Ave and 220th Ave Intersection Improvements Protect Mr. English advised the supplement recognizes the change of the consultant's name. Action: Consent Agenda 5. Presentation of Right of Entry and Maintenance Agreement between City of Edmonds and Property Owner at 21000 Highway 99 Mr. English explained right of entry and maintenance agreement with the property owner would allow the City to enter the property on the west side of Highway 99 adjacent to the north gateway sign in the center median to plant it; the contract includes a one-year plant establishment period. At the end of the one-year period, the landscaping will be maintained by the property owner. This differs from the original proposal made at the end of last year that included purchasing the right-of-way where the landscaping would be planted. The City did not purchase the property, but is proposing an agreement with the property owner for landscaping and maintenance for one year. Questions and discussion followed regarding preparation of the agreement by the city attorney's office and the location of the landscaping covered by the agreement. Action: Consent Agenda. 6. Protect Update for the 76th Ave. W (a)- 220th St. SW Intersection Improvements Protect Mr. Hauss provided an introduction: • Federal grants secured o Design $702,000 ($232,000 local match) o Right of Way $387,500 ($387,500 local match) • Project description o Add dedicated eastbound and westbound left turn lanes so turning movements are concurrent, install new traffic signal system, widen sidewalk with planter strips at select locations, add ADA compliant pedestrian curb ramps, up -grade City utilities, add street lighting and extend bike lanes thru intersection for south bound/eastbound movements. • Preliminary Design tasks completed so far o Survey, Determination of environmental documentation, Lighting Analysis, Stormwater Requirements, and Underground Utility Conversion Requirements 06/14/22 PPW Committee Minutes, Page 3 Discussion items o Intersection configuration: 2 options (as identified in grant / reduced footprint) o Conversion of overhead utilities to underground Photographs of lane configuration and signals for westbound, eastbound, southbound and northbound movements • Option 1 (identified in grant application) o Option Elements ■ Added southbound RT turn lane ■ Added eastbound dedicated thru lane ■ Added westbound LT turn lane ■ 4 ft planters and 7 ft on north, south and east legs ■ 7 ft sidewalks w/trees in grates on west leg ■ Extend dedicated bike lanes on north and west legs to intersection ■ Longer pedestrian crossings ■ Most impact to adjacent property owners ■ Biggest ROW acquisition need ■ Longest construction timeline Option 2 (modified from grant application/reduce footprint) o Option Elements ■ Added westbound LT turn lane ■ Removed 2nd eastbound lane on east leg for approx.. 400 ft ■ 4 ft planters and 7 ft sidewalks on north, south and east legs ■ 7 ft planters with trees in grates on west leg ■ Extended dedicated north and west leg, bike lanes to intersection ■ Added dedicated bike lanes on south leg ■ Requires bus stop relocation on east leg ■ Shorter pedestrian crossings — north, west and east legs ■ Lower impact to adjacent property owners — significantly reduces impacts to SW, NW and NE corners, slightly higher impact to SE corner ■ Lower ROW acquisition needs ■ Shorter construction timeline 06/14/22 PPW Committee Minutes, Page 4 Conversion of overhead utilities to underground (possible improvements in grant application) o Removal of 8 utility poles (excluding poles holding high tension lines along 220th St. SW that will remain) ■ 1 on west leg ■ 1 pole on SE and SW corners ■ 4 poles on north leg ■ 2 poles on east leg o Total cost of this addition: $1.8 Million (same cost for both options) Conclusion o Staff recommends Option 2 over Option 1: ■ Total project cost is less ($1.9M less) ■ Similar improvement to level of service ■ Pedestrian crosswalk distance is less ■ Right of way acquisition cost and property impacts are less ■ Reduced area for new impervious surfaces Questions and discussion followed regarding the grant for design and ROW, undergrounding utilities, source of matching funds, capacity added in option 2, preference for option 2, next steps with the grant to change grant from option 1 to option 2, including utility undergrounding as an option with the goal of securing additional grant funding, high tension lines that will remain, describing to full council the efficiencies discovered in the analysis that changed the recommendation from option 1 to option 2, and a supplement to the design contract that will be required for option 2. Mr. English described the process for changing the grant from option 1 to option 2. The PSPP committee expressed support for staff's recommendation. Action: Presentation to full council June 21 7. Presentation of Local Agency Consultant Agreement with Transpo for the SR-104 Adaptive System from 2361th St SW to 2261th St SW Mr. English relayed Mr. Hauss secured a federal grant for design of an adaptive signal control system for 5 traffic signals on SR-104 from 236I" to 2261". An adaptive system allows for coordination between the five signals to improve traffic flow which reduces vehicle emissions. The timing of signals will adjust based on real time data collectors that count vehicles and provide more green time to movements with higher volume such during traffic from ferry unloading. An RFQ was issued, three firms responded, and the selection committee chose Transpo. The preliminary scope of work covers eight task items related to design plans to implement the system. The goal is to get the design far enough to apply for a grant for construction. He was confident this project would receive grant funding as signal improvements 06/14/22 PPW Committee Minutes, Page 5 projects that improve coordination and signal timing score well. A brief discussion followed regarding the local match. Action: Consent Agenda 8. Presentation of Construction Contract for the Seaview Park Infiltration Facility Phase 2 Protect Mr. English explained Seaview phase 2 is part of improvements to the upper portion of Perrinville Creek basin to address stormwater flows. The project was advertised June 8th and bids are due June 28th. If bids are opened June 28th and there is not a large budget impact, the bid award could be on the July 5th or 19th council agenda. This is on the agenda tonight as there is no public works staff available for the July 12th PPW committee meeting. Questions and discussion followed regarding whether to put the bid award on the Consent Agenda, no impact to Seaview park, and this project assisting with reducing peak runoff to Perrinville Creek. Action: Full council 9. Presentation of Professional Service Agreement for Design Services for the Yost and Seaview Reservoir Repairs and Upgrades Mr. English explained the Yost reservoir was built in 1973 and the Seaview reservoir in 1976; both are 1.5 million gallons and improvements and/or maintenance are needed on both. An assessment of the Yost reservoir found significant issues with leakage and structural issues with the roof and walls. An assessment of Seaview found minimal leakage; the structural assessment is ongoing. This agreement will take the design to 30% for both structures; staff will return with a supplement agreement for final design for both. The contract in the packet is $253,941 which includes a $30,000 management reserve. All project costs will be funded by the 421 Water Utility Fund. Questions and discussion followed regarding use of reservoirs to store water, impacts to the sport court on top of Yost reservoir, and how the Yost tank is accessed. Action: Consent Agenda 10. Select Homes 7918 203rd St SW 10-foot Riaht-of-Wav Dedication Mr. English explained this is a right of way dedication for a 2-lot subdivision on 203rd street. The 2-lot subdivision is currently under review and in accordance with the development code, the official street map requires a 10-foot street dedication. Discussion followed regarding a street map amendment to the west where right-of-way was vacated, other parcels on 203rd that have had a 10-foot street dedication, and whether more trees could be saved if more flexibility was provided on house location. Action: Consent Agenda 11. Presentation to Update Edmonds City Code Chapter 3.36 to Include Impact Fee Waivers for Early Learning Facilities Mr. English explained RCW 82.02.060 was amended last July to allow impact fee exemptions for early learning facilities (facilities providing regularly scheduled care for a group of children 1 month through 12 years of age for periods of less than 24 hours). The RCW provides several options; staff is proposing 06/14/22 PPW Committee Minutes, Page 6 a 80% exemption for early learning facilities. The exemption would be conditioned on at least 25% of the children using the facility quality for state subsidized child care, and if the property were converted to a use other than an early learning facility, impact fees would be required to be paid. If the early learning facility did not meet the 25% requirement at any time, the full impact fee would be required. A covenant would be recorded documenting those requirements. A search of the past five years found two early learning facilities paid transportation impact fees, one paid $4,000 and the other paid $96,000. This option aligns with the City's existing 80% exemption for low income housing. Mr. Taraday added the RCW provides several options to make it easier to establish new early learning facility. The covenant tool allows recording a covenant to exempt up to all the impact fee, the no covenant model which would allow exempting up to 80%, and the replacement funds model (not supported by the engineering department) which replaces the impact fee with payment from the general fund to make up lost impact fee dollars. Questions and discussion followed regarding other cities with the same exemption for early learning facilities, how the 25% threshold is monitored/audited, providing incentive for early learning facilities providing state subsidized child care, applicability of impact fees on change of use of existing building, limited effect on impact fees collection, whether a public hearing is required, and priority of this item. Action: Full council 12. Public Works CIP-CFP Review Councilmember Tibbott advised he and Councilmember K. Johnson will meet to discuss the information provided and schedule further committee review. Councilmember Buckshnis offered to participate. Committee members expressed their appreciation for the spreadsheet and photographs. Action: Schedule future review For Council President Olson, Mr. English advised the overlay project on 761h is from 196th to Olympic View Drive. Council President Olson asked about traffic calming due to speeding on 761h north of OVD. Mr. English advised he forwarded an email from Council President Olson regarding this issue to Mr. Hauss and traffic counts are being conducted. He will follow-up with him tomorrow. Discussion followed regarding the possibility that it is the neighbors who are speeding and whether a radar feedback sign would slow traffic. 3. ADJOURN The meeting was adjourned at 9:13 p.m.