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HomeMy WebLinkAboutPPW071222Minutes PARKS & PUBLIC WORKS COMMITTEE MEETING July 12, 2022 Elected Officials Participating Virtually Staff Participating Virtually Councilmember Neil Tibbott (Chair) Council President Vivian Olson (ex-officio) Angie Feser, Parks, Rec. & Cultural Arts & Human Serv. Dir. Elected Officials Present Shannon Burley, Deputy Parks, Rec. & Cultural Arts & Human Serv. Dir. Councilmember Diane Buckshnis Scott Passey, City Clerk Jeff Taraday, City Attorney 1. CALL TO ORDER The Edmonds City Council virtual online PPW Committee meeting was called to order at 7:35 p.m. by Councilmember Tibbott. 2. COMMITTEE BUSINESS 1. Oktoberfest Event Agreement Ms. Burley explained this is a special event agreement with the Rotary to host Oktoberfest which was cancelled twice due to Covid. Oktoberfest is a two-day festival in September at the Frances Anderson Center as well as a 5k. The Rotary is partnering with a professional event management company to host the event who has been fabulous to work with. This is a free event; proceeds benefit nonprofits in the community. The contract has been reviewed by all City departments and the city attorney. Questions and discussion followed regarding a suggestion to have contracts between the City and Chamber of Commerce for Halloween and the tree lighting instead of special events permits, parking for the event, events moving back to Civic Park once it is completed, ADA parking, and potentially using streatery fees to provide additional parking. Action: Consent Agenda. 2. City of Lynnwood/Meadowdale Park ILA 2022 Expenditure Request Ms. Feser recalled this was presented to the PPW Committee last month who recommended a presentation to full council. As there was insufficient time at the council meeting for the presentation, it was referred back to committee for further discussion. She introduced Lynn Sordel, City of Lynnwood Parks Director. Ms. Feser reviewed the Meadowdale Playfields Park Playground Project Funding Request: • Map with the location of the Meadowdale Playfields Park, Edmonds and Lynnwood city limits, Meadowdale Middle School and Meadowdale Elementary • Aerial identifying Meadowdale Playfields Park (3 softball fields, 2 multipurpose fields, parking lot and existing playground), Meadowdale Elementary (2 small playgrounds on opposite side of building from the park) and Meadowdale Middle School (no playground) • Facility Agreement History Date Agreement/Jurisdiction Purpose Expiration 1985 Development/Operations Agreement City of Lynnwood o Development of adopted 1985 Master Plan 2025 07/12/22 PPW Committee Minutes, Page 2 City of Edmonds Snohomish County Edmonds School District 2012 Interlocal Agreement ILA Extension City of Lynnwood Edmonds School District o Extend Lynnwood’s use by 40 years o Lynnwood additional use IF Edmonds ceases use (2025 renewal) o Establish cost sharing between COL – ESD future redevelopment 2065 2017 Interlocal Agreement (ILA) City of Lynnwood City of Edmonds Edmonds School District o Meadowdale Playfields Redevelopment Project – athletic fields (5), fencing and path ($5.15M) 2025 • 2017 Playfield Redevelopment Project o $2,597,155 City of Lynnwood o $1,000,000 Edmonds School District (property owner) o $750,000 RCO (local parks and YAF) o $500,000* City of Edmonds o $300,000 Snohomish County o $5,147,155 Total cost estimate *City of Edmonds funded backstops, safety netting and fencing, walkways and ADA improvements of the 5 athletic fields • Inclusive Playground project costs - $507,077, City of Lynnwood requesting 50% Existing Project Sources Yost Pool Replaster Project savings $94,500 Greenhouse Replacement Recollection (Goffette donation can cover this expenditure) $50,000 Civic Park Stormwater Mitigation Project* (if ARPA funding is allocated to cover this expenditure) $104,038 Funding total $248,538 *If the council chooses not to cover the $104,038 balance with this proposed allocation, then the funding would need to come from another source outside of the Parks Capital program such as the General Fund Ms. Feser relayed the request is council consideration of City of Lynnwood’s request for 50% funding costs of the Meadowdale Playfields Park Playground project Mr. Sordel commented on the importance of the City of Lynnwood’s relationship with Edmonds, future renegotiation of the ILA, meetings Lynnwood has had with Edmonds since 2017 regarding this project, Lynnwood’s interest in remaining equal partners with Edmonds, importance of the facility to both communities, outreach to the community, the school district’s contribution to the fields, and replacement of the 40 year old playground equipment is a maintenance and operational issue. Questions and discussion followed regarding importance of partnering with Lynnwood, the definition of maintenance and operations, concern with investing in a school district property when the school district is not contributing, changes to the proposed playground replacement to make it inclusive, another ADA playground in Edmonds near this location, public feedback regarding accessibility, concern Edmonds was not involved in the design of the playground, funds in the PROS Plan capital program for this project, the inclusive playground in Civic Park, and concern the cost of the playground upgrade should be shared between Lynnwood, Edmonds and the Edmonds School District. Questions and discussion continued regarding requesting funding from Snohomish County, parties in the 2017 ILA, maintaining a relationship with Lynnwood, whether the playground would be upgraded without Edmonds’ participation, future investment to replace field turf, collaborating on projects and funding, identifying projects over the next 6-10 years for this park and how the three partners will 07/12/22 PPW Committee Minutes, Page 3 contribute to those, terms in the ILA to move Edmonds’ use to other fields, data indicating the importance of this park to the Edmonds community, Lynnwood’s commitment to partnering with Edmonds, and the level of urgency to replace the playground equipment. The committee recommended further discussion between Ms. Feser and Mr. Sordel regarding negotiating the ILA and funding for the playground project. Action: Full council 3. Parks, Recreation, Cultural Arts & Human Services Department - Q2 Report Action: Information only 3. ADJOURN The meeting was adjourned at 8:36 p.m.