2017-02-07 City Council - Full Agenda-1832o Agenda
Edmonds City Council
snl. ynyo COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
FEBRUARY 7, 2017, 7:00 PM
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. APPROVAL OF THE AGENDA
4. APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Special Meeting Minutes of January 20-21, 2017
2. Approval of Council Special Meeting Minutes of January 24, 2017
3. Approval of Council Meeting Minutes of January 24, 2017
4. Acknowledge receipt of a Claim for Damages from Arthur Ray Ault (amount undetermined).
5. Approval of claim, payroll and benefit checks, direct deposit and wire payments.
6. Information Technology (IT) Surplus Property
7. Salary Commission Ordinance
5. PRESENTATION
1. Process for Amending Sign Code (5 min.)
6. AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON
THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS
7. ACTION ITEM
1. Frances Anderson Center Bandshell Replacement budget request (10 min.)
8. STUDY ITEMS
1. City Personnel Policy updates (20 min.)
2. Shoreline Master Program (30 min.)
3. City Council Meeting Format and Potential Committee Structure (30 min.)
9. REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS
10. MAYOR'S COMMENTS
11. COUNCIL COMMENTS
12. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW
42.30.110(1)(1)
13. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE
SESSION.
Edmonds City Council Agenda
February 7, 2017
Page 1
ADJOURN
Edmonds City Council Agenda
February 7, 2017
Page 2
4.1
City Council Agenda Item
Meeting Date: 02/7/2017
Approval of Council Special Meeting Minutes of January 20-21, 2017
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
01-20-2017 Draft Council Retreat Minutes
Packet Pg. 3
4.1.a
EDMONDS CITY COUNCIL RETREAT
DRAFT MINUTES
January 20 — 21, 2017
The Edmonds City Council retreat was called to order at 12:10 p.m. on Friday, January 20, 2017 by Council
President Mesaros in the Library Plaza Room, 650 Main Street, Edmonds, Washington. The meeting was
opened with the flag salute.
ELECTED OFFICIALS PRESENT
STAFF PRESENT
Friday, January 20
Friday, January 20
Dave Earling, Mayor
Al Compaan, Police Chief
Thomas Mesaros, Council President
Phil Williams, Public Works Director
Michael Nelson, Councilmember (arrived 12:31 p.m.)
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Diane Buckshnis, Councilmember
Shane Hope, Development Services Director
Dave Teitzel, Councilmember
Scott James, Finance Director
Neil Tibbott, Councilmember
Mary Ann Hardie, HR Director
Jeff Taraday, City Attorney
ELECTED OFFICIALS ABSENT
Andrew Pierce, Legislative/Council Assistant
Friday, January 20
Jeannie Dines, Recorder
Kristiana Johnson, Councilmember
Adrienne Fraley-Monillas, Councilmember
PUBLIC PRESENT
Friday, January 20
Bruce Witenberg
1. WELCOME, OPENING COMMENTS AND LUNCH
Council President Mesaros advised Councilmember Johnson and Fraley-Monillas were both ill. He thanked
those in attendance, explaining he wanted to hold the retreat in January rather than March as it has in previous
years in order to get an early start on the year.
2. GOAL FOR THE RETREAT: SETTING OUR CALENDAR FOR 2017
Council President Mesaros the goal is setting the calendar for 2017, a high-level discussion, not resolving all the
topics but identifying the processes to resolve as many as possible during 2017.
3. COUNCIL OPERATIONS DURING 2017
a. Discuss Weekly Meeting Format
Council President Mesaros explained, by code, the Council holds a business meeting the first and third Tuesdays
and study meetings on the second and fourth Tuesdays. Recent practice has been to mix business and study
topics. He proposed changing the code to follow practice as well as to consider how to incorporate committees
into that practice.
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 1
Packet Pg. 4
4.1.a
b. Discuss Potential Council Committees
Councilmembers and staff discussed the format of past committee meetings and options for committees and
meeting times.
• Past practice: Second Tuesday, 6:00 p.m., three committees meet at the same time in different locations
in Public Safety building, no cameras, just Councilmembers, staff and occasionally members of the
public, one Councilmember appointed chair, committee reports on Tuesday following committee
meeting
• Options:
o Meet 2nd and fourth Tuesdays at 6:30 p.m. for an hour followed by regular Council meeting at 7:30
p.m.
o Meet on a day other Tuesday, three Councilmembers on each committee, other Councilmembers
able to attend when there is a compelling subject
Council and staff comments/suggestions included:
• Items proceed more rapidly at Council meetings when first vetted by a committee
• Concern with blending business and study sessions
• Favor committee meetings, assuming Councilmembers trust each other
• Have to trust Councilmembers on committees
• Support trying committees. Not sure how an hour meeting before Council meeting followed by Council
meeting would work
• Perception of a lack of transparency with no camera, need consistent, agreed -upon rules regarding how
committee meetings run
• In the past, the public attended committee meetings and were able to provide comment.
• Favor holding committee meetings on different nights of the week. Past practice of committee meetings
taking place at the same time made it difficult for Councilmembers to attend more than one
• Like committee concept, biggest issue from staff perspective is potential delay caused by waiting to go
to a committee meeting before getting on a Council agenda. Could be addressed by committees meeting
twice a month or combined business/study session Council meeting
• If meetings are not designated "business" or "study session," could schedule items on any agenda
• Pros and cons to all ideas. Good thing about committee structure was informal, intimate setting,
opportunity to get more information out, opportunity for public to participate. Disadvantage was once a
month and requirement that items had to go to committee first which could result in significant delay.
• Could identify items that do not need committee review before going to Council. No issue with all
committees meeting on the same night, very efficient
• Efficient to have committees on same night, in the past sometimes combined committees if topic of
interest to all
• Committees eliminated because, a) not working and many items that went to committee were followed
by presentation to Council, and b) three touch rule. If committees work like they are intended, two
Councilmembers vet an issue and it is scheduled on Consent, committee members request additional
information, or occasionally items go to full Council
• Some topics could go to all three committees to get a reaction/input from more Councilmember prior to
presentation to full Council
• 80% of items can go from committee agenda to consent agenda
• Acknowledge some items require full Council presentation/discussion
• Needs to be trust not just among Councilmembers but between Councilmembers and staff
• The topics in Parks, Planning & Public Works Committee often overlap
• Sensitive issues at Human Resources level, avoid getting into the weeds
• Committees could potentially reduce the number and length of executive sessions
• Do not support three touch rule
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 2
Packet Pg. 5
4.1.a
• Maintain flexibility to schedule items on Council agenda without prior committee review (fast track)
• Combine three committees into two, more thorough vetting with more Councilmembers
• Level of trust between Councilmembers and between Councilmember and staff is much better now
• Potential Committees:
o Finance
o Parks, Planning & Public Works Committee
o Public Safety & Human Resources
• Format and frequency of committee meetings
o Once a month, retain ability to fast track items
• Advantage of committees is can tackle longer range things and affords directors venue to vet things
• Prefer to have all committee meetings on the same night
• Do not want Council meeting to follow committee meeting
• Maintain ability to form task forces and subcommittees as necessary
Consensus: Committees are worthwhile. Form three committees (potentially Finance; Parks, Planning & Public
Works & Public Safety & HR). Council President Mesaros work with Mayor Earling, Mr. Passey and Mr.
Taraday to determine the necessary legislation.
C. Utilization of Legislative Executive Assistant to City Council
Council President Mesaros asked Council their expectation of the Legislative Assistant position:
• Handle basic admin tasks
• Legislative and legal research
• Ensure agenda memo uploaded for meeting
• Take complaints from citizens
• Conduit of information
• Drafting legislation
• Customer service
• Outreach and identify Council Student Representative
• Establish tracking mechanism for individual Councilmember items and full Council items
• Councilmembers' expectations versus job description (half admin/half legislative)
• Legal research topics with critical mass can be shifted to City Attorney
• Items that begin with a Councilmember and become full Council items, initial Councilmember should
still be the lead
Mr. Pierce relayed his expectations:
• Standardized procedure for requests
• Management of expectations regarding how long a task will take, what can be done in the time available
• He offered to provide a legislative bulletin/newsletter to keep Councilmembers apprised
d. Working Together as a Council
How does Council work together as a group?
Council comments included:
• When campaigning, heard about need for more respect, trust and collaboration on Council
• Observing Council last year and this year, it's better but have a way to go
• Individually elected but are a team to make the City a better place to live, focus on that
• This is a new era
• Lack of communication, conflicts occurred
• Elected have own constituents and can agree to disagree
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 3
Packet Pg. 6
4.1.a
• If a Councilmember has an issue, go to the Council President
• Shocked to learn how many rules there related to abiding by parliamentary procedures
• Parliamentary procedures affect ability to ask questions, discuss
• Be sensitive to and allow ample time to get Councilmembers' questions answered
• Establish customary way for getting questions asked/answered and motion made
• Respect is earned, trust can be lost and takes while to build it back, but always willing to collaborate
• Boards and commissions have likeminded people, Councilmembers have differences
• Roberts Rules provide structure when things get heated
• Provide advance notice of items such as Safe City Resolution, avoid rushed, orchestrated processes
• Respect the process
• Good process is collaborative, encourages trust and respect
• No surprises
• Be careful how use emails to communicate with Councilmembers and staff. When have interpersonal
problems, call or meet in person
e. Potential Community Proiects
Councilmember Tibbott recalled meeting several times with the Executive Director of the Foundation for
Edmonds School District who talked about bringing together work parties to box up food for weekend meals. He
thought something like that might be fun for the Council or there could be other things the Council could do
together such as pulling invasive weeds at Edmonds Marsh. Council and staff suggestions for projects included:
• Working with the homeless, gathering things they need
• Tree Board Arbor Day celebration: Hutt Park Ivy Pull, April 22
• Mayor's Climate Control Committee, Taming Bigfoot (reduce carbon footprint)
• Volunteer Picnic
• Invite citizens and staff to participate
• Cleaning headstones at the cemetery
Consensus: Council President Mesaros and Councilmember Tibbott will develop a proposal and schedule a
project 2-3 times/year.
4. PROJECTS WE NEED TO MOVE FORWARD AND/OR RESOLVE DURING 2017 (IN RANDOM
ORDER). DISCUSSION AND PLAN FOR THE FOLLOWING TOPICS:
a. Crumb Rubber
Council President Mesaros Council relayed the moratorium the Council established expires July 11, 2017. Ms.
Hite has provided information regarding an overseas study that was completed recently and an update on the
federal process and Councilmember Teitzel distributed the Department of Health study.
City Attorney Jeff Taraday suggested discussing whether to wait until the EPA releases their findings which will
not happen by July 11, 2017. If the Council is interested in waiting until the EPA concludes its work, the
moratorium could be extended. If the Council takes no action, the moratorium expires on July 11, 2017.
Consensus: Existing Crumb Rubber Subcommittee report to Parks, Planning & Public Works Committee who
will make recommendation to Council.
b. Sign Code
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 4
Packet Pg. 7
4.1.a
Development Services Director Shane Hope reported potential amendments are being developed for review and
public hearing by the Planning Board who makes a recommendation to the City Council. The deadline for the
120-day suspension on pedestrian sign is March 7, 2017. She did not think a decision could be made by the
Council by then.
Conclusion: In progress, staff does not need further direction from Council regarding the sign code.
C. Development Code Update
Ms. Hope reported the process of updating the Development Code is proceeding; the sign code, the CAO, Hwy
99 Subarea Plan and roundabout area zoning are related to the Development Code update. Council and staff
comments/suggestions included:
• Needs to have flexibility in the code
• Flexibility can lead to contention, slippery slope
• The way the City has developed, annexations, etc. streets cannot be used to determine distances, need
flexibility to recognize that
• When began code update, held interviews with Councilmember and Planning Board Members — some
want certainty and others want flexibility
• Effects of flexibility last into the future
• Flexibility at director level
• It is a balance that incudes common sense and flexibility
• Development Code requires constant finetuning
• Several more parts can be completed this year but update will not be finished this year
• Needs to be some discretion, but some sore spots/questionable issues
• When make presentation on Development Code Update, identify sections that have been completed
Conclusion: Parts of the development code update that can be accomplished in 2017 include:
➢ Process/procedures
➢ Sign code
➢ Critical area updates
➢ Subdivisions
➢ Multi family design standards
d. TBD integration into Council Activities and Agendas
Council President Mesaros relayed the Council agreed to take over the duties of the TBD Board. Mr. Williams
explained the TBD fee is a local license fee collected by the City that can be spent on anything the RCW
identifies as eligible transportation expenses. The State authorized cities/counties to increase the fee from $20 to
$40 without a public vote. An increase from $20 to $40 would raise $680,000/year that could be used for capital
preservation and/or improvements. Discussion followed regarding revenue opportunities, years the Council has
not raised property taxes the allowable 1%/year, philosophy/policy regarding how to raise revenues for
transportation projects, councilmanic increases versus increases that require a public vote, and revenue options
under the TBD statute that require a public vote.
Consensus: Council President Mesaros and Mr. James discuss and schedule presentation to Council possibly in
April regarding revenue opportunities including ones the City has taken advantage of and ones it has not, etc.
Discussion by Parks, Planning & Public Works Committee and Finance Committee first to identify options.
e. FD1 Agreement and Potential Regional Fire Authority
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 5
Packet Pg. 8
4.1.a
Council President Mesaros relayed the Interlocal Agreement with FD1 is on the extended agenda for next week.
Mayor Earling reported he was briefed today by the Interim FD1/Lynnwood Fire Chief Brad Reading.
Discussion followed regarding past discussions regarding the formation of an RFA, Lynnwood/FD1 RFA open
house and options being considered for a future ballot, concern with relinquishing authority on taxpayer dollars
to an RFA, whether an RFA would prevent Edmonds from considering a Metropolitan Park District,
relinquishing control to the RFA also eliminates the need for the City to pay for fire services, fire services
crossing jurisdictional lines, mostly likely partners for an Edmonds RFA, talking with cities who have formed an
RFA such as Auburn and Kent about their experience, relocating fire stations as recommended by Fitch &
Associates, getting the Interlocal Agreement approved first, and the difference between a fire district and an
RFA.
L 2018 Budget Process
Council President Mesaros asked how to make the 2018 budget process smoother. Council and staff
comments/suggestions included:
• Finance committee work on policies to assist departments develop budgets
• Concern with scheduling department presentations at end of meeting with no time for questions
• Councilmembers submit amendments to budget earlier
• Council President steer information from Councilmembers
• Budget retreat or solicit Council input on the budget, nice for staff to hear Council desires
• Provide budget information earlier in year
• Finance Committee work with Finance Director to develop budget calendar
• A lot of Council questions this year about where numbers came from (Mr. James distributed comparison
of 2015 actual, 2016 budget and estimate, 2017 budget and percentage change)
• Council discuss earlier in year regarding items they would like included in budget
• Budget discussions early on the agenda
• Staff share Council questions with all Councilmembers
• If Councilmembers have particularly interest, helpful to know ahead of time so staff better prepared to
address at the meeting. Have discussion offline so not surprised at open meeting
• Special Council meeting dedicated to budget
• Provide staff questions in advance
g. Esperance
Mayor Earling relayed GMA supports Edmonds annexing Esperance but he did not want to annex Esperance
until it makes economic sense. Staff s recent revenue/expenditure analysis determined annexation of Esperance
would be upside down $400,000. If legislation sponsored by Senator Maralyn Chase passes that provides an
extra 0.1% sales tax rebate citywide to cover deficits from annexation, it would generate $800,000, making
annexation of Esperance $400,000 to the positive.
Discussion included infrastructure costs in unincorporated areas north of 168th that make annexation of that area
infeasible, planning process to annex areas outside Edmonds' UGA, requirement for 80% of an area's boundary
to be contiguous with a city to qualify for the rebate (met by Esperance), and process that allows annexation
without a vote but is subject to referendum.
Conclusion: Low probability annexation will happen in 2017, wait to see what happens with legislation.
h. Sunset Avenue
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 6
Packet Pg. 9
4.1.a
Mr. Williams relayed modifications the Council requested to the pilot project are underway. Painting and
striping will be delayed until warmer weather warmer. Some engineering is required on Caspers and 2nd to
reduce access to Sunset from the north. Signs have been installed changing the parking from 4 hours to 2 hours.
As a great deal of utility work needs to be done on Sunset in the next 5-7 years, it does not make sense to do a
lot of work and then tear it up to install a gravity sewer system or pump station. Options will be presented to
Council later this year followed by development of a project and funding options. He estimated the cost of
utility work on Sunset at $12-15 million. Another issue is the Waterfront Access Project where the best option is
from Edmonds Street.
Discussion followed regarding:
• Pacific Beach trail in San Diego that includes neighborhoods and the waterfront
• Designing Sunset like 6d` Avenue in the Civic Field Master Plan
• Incorporating a boardwalk across the marsh
• Incorporating the utility work, overpass, beautification into a comprehensive plan for Sunset, including
the cost, and utilizing utility funds and funds for the overpass. Make it look like a destination rather than
a patchwork
• Railroad owns a great deal of the street north of the angle parking. The available width to the south is
larger. There is some budget available to begin design.
• BNSF is enthusiastic about the overpass project and willing to provide some funding
• Suggestion to have newspaper article regarding Sunset regarding utility work, overpass, beautification,
BNSF's ownership, etc.
i. Civic Field
Ms. Hite reported a final plan will be presented to Council in 1-2 months. Work will continue on SEPA, costing
information, a naming process, design development and fund development. The stadium will be removed in the
second half of the year and the area landscaped in the interim. Development will be $8-10 million with grants
and private funding possibly providing $3-4 million and a bond or levy for the remainder. The Boys & Girls
Club will be required to raise funds themselves for any improvements/replacement of their building. If Boys &
Girls Club have plans, they will be encouraged to make proposal to the City for a long term land lease.
j. SMP
Ms. Hope advised next Tuesday is the first presentation/discussion regarding Ecology's recommendation. She
expected discussion would continue at a couple more meetings. Ecology has requested a response from the City
by March 30. Ecology's presentation will clarify the options.
k. CAO Updates
Ms. Hope said updates to incorporate Ecology's June 2106 guidance will be coming back to Council within the
next several months. A brief discussion followed regarding what happens when Ecology releases new guidance
and the ability for the City to do another update if desired.
1. Strategic Action Plan
Council President Mesaros relayed Mr. Doherty's indication that approximately 80% of the SAP items are
moving forward and 20% are stalled for a number of reasons including finances, priorities have changed, etc.
Discussion followed regarding:
• Reevaluating whether to pursue the 20% of items that are stalled
• Staff providing an update to Council and identifying items can be removed
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 7
Packet Pg. 10
4.1.a
• Including the Planning Board and Economic Development Commission in the update
• Some items do not have dollar amounts associated with them which is needed in order to prioritize
• Need to update the SAP at some point
• In additional to missing pieces such as finances, also missing staff resources
• No specifics about public safety
• Too many goals
Conclusion: Schedule update and discussion of priorities. Include Planning Board and EDC.
M. Hwy 99 Subarea Plan
Ms. Hope advised a public hearing is scheduled on February 21, followed by meetings to review and make a
decision. The next step will be drafting development regulations (zoning, design standards) to implement the
plan.
n. Roundabout (Five Corners) Zoning Plan
Ms. Hope recalled the UW Green Futures Lab did a great deal of study related to the Roundabout (Five Corners)
area but a lot of things still need to be considered. She was concerned that "tweaking the code" would actually
be a huge effort and it was unknown whether the changes would attract desired development. Before that was
done, she recommended reviewing the UW study and having a feasibility analysis done regarding whether
implementation would have the desired result. Staff ended up doing hundreds of hours of work to implement the
UW's study of Westgate; the same would be true for Five Corners.
Consensus: Small consultant contract to determine if the work done by the UW Green Futures Lab was still
realistic.
o. Parkin
Mr. Williams relayed Mr. Doherty is working with the BID (E fl; their suggestions will be shared with the
City's internal committee. Options that have been considered include striping individual spaces versus block
parking, and residential and employee permit programs.
P. Public Disclosure and Public Access to City Council
This item was postponed to Saturday.
q. Waterfront Access
This was addressed during the Sunset agenda item. Council President Mesaros commented there is a plan that
everyone likes; now the funding needs to be identified.
r. Veterans' Plaza
Council President Mesaros reported the group is within $1000 of raising all the necessary funds. They would
like raise an additional $40,000 to build a kiosk with an electronic link to the Veterans Center at Edmonds
Community College. They are also still fundraising for a water fountain.
S. Update on SNOCOM/SNOPAC Consolidation
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 8
Packet Pg. 11
4.1.a
Chief Compaan relayed there have been ongoing conversations between SNOPAC and SNOCOM about
consolidation. He is on the joint task force who earlier this week reviewed several proforma scenarios looking at
budgets and service levels. The SNOCOM Executive Director Terry Peterson and the facilitator, Karen Reed,
who has been assisting the task force will provide updates to the member cities' City Councils in February or
March. This is a fabulous opportunity to improve the level of service via some type of consolidation between the
two dispatch centers as well as save money via efficiencies. Governance is part of the discussion. The SNOPAC
cities and Snohomish County are very supportive and there is strong support from most of the SNOCOM cities.
There will be a vote by the member entities later this year. If consolidation of two centers occurs, consideration
will also be given to consolidating SERS into same board.
Chief Compaan relayed there are two reasons for consolidation, 1) call transfers (25-35% calls coming into
SNOCOM are transferred to SNOPAC which causes delays), and 2) SNOCOM, a small center compared to
SNOPAC, is easily overwhelmed with calls. Consolidation provides great capacity and addresses the call
transfer issue.
Conclusion: 30 minute update to City Council on February 7 or March 7
The first day of the retreat concluded at 3:59 p.m. and was followed by a social hour with spouses and guests.
SATURDAY, JANUARY 21, 2017 — CALL TO ORDER
The second day of the Edmonds City Council retreat was called to order at 8:35 a.m. on Saturday, January 21,
2017 by Council President Mesaros in the Library Plaza Room, 650 Main Street, Edmonds, Washington.
ELECTED OFFICIALS PRESENT
Saturday, January 21
Dave Earling, Mayor
Thomas Mesaros, Council President
Michael Nelson, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
ELECTED OFFICIALS ABSENT
Saturday, January 21
Kristiana Johnson, Councilmember
Adrienne Fraley-Monillas, Councilmember
PUBLIC PRESENT
Saturday, January 21
Bruce Witenberg
STAFF PRESENT
Saturday, January 21
Al Compaan, Police Chief
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Shane Hope, Development Services Director
Scott James, Finance Director
Mary Ann Hardie, HR Director
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Andrew Pierce, Legislative/Council Assistant
Jeannie Dines, Recorder
4. PROJECTS WE NEED TO MOVE FORWARD AND/OR RESOLVE DURING 2017 (IN RANDOM
ORDER). DISCUSSION AND PLAN FOR THE FOLLOWING TOPICS:
P. Public Disclosure and Public Access to City Council
What's happening regarding this subject in the legislature?
Public Works Director Phil Williams relayed the City's lobbyist indicated there are three bills in this session,
one would allow cities to charge a fee for the cost to produce an electronic version of public records; the City is
already allowed to charge a per page fee for hardcopy. The media lobby has recently softened on this and a
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 9
Packet Pg. 12
4.1.a
modest fee may be acceptable to them. Mayor Earling recalled there is another bill regarding a mediation
process.
With regard to the cost, City Clerk Scott Passey relayed there is one FTE in the Clerk's Office assigned to
responding to public records requests and he works on requests about 6 hours a week. The Police Department
has at least one FTE who works on public records requests. Department staff also work on records request.
Mayor Earling estimated the cost at $300,000; City Attorney Jeff Taraday estimated the addition of the time that
the attorney in his office who works on public records requests, Patricia Taraday, increases the cost to
$500,000/year. Mr. Passey said a small group of requesters take up disproportionate amount of the time spent
responding to public records requests. The software module that the Council authorized in the 2017 budget will
allow the public to make requests as well as seek records online. The software also allows the requester, records
requested, time spent on the request, etc. to be visible to the public. Council President Mesaros said the public is
unaware of the burden of public records requests; he questioned how to make the taxpayers aware of the
$500,000 cost and that only a few make requests.
Discussion followed regarding persuading requesters to narrow their requests, requests for emails that require
extensive staff review to redact information, a recent request for emails that will take years to fulfill, other cities
that make information available electronically in the public domain, looking at what is driving these requests,
inability for the City to shift the burden by requiring citizens to do research themselves, difference in the volume
of documents produced by a typewriter in the past versus thousands produced via computers and email today,
producing a quarterly report of the top ten requesters and the costs and ability for the software to produce an
online list on the City's website of public records requests, and other cities that display a list of public records
requests online.
Mr. Taraday suggested making information available online will help, but the majority of big requesters are
doing it for political reasons or because they feel they were wronged by the City in some way. That pattern is
unlikely to change by making information available online.
Conclusion: Mr. Passey will inform when the software is operational.
How well are we doing the Council available to the public?
Councilmember Teitzel relayed he wrote a letter to the editor about ways Councilmembers can be contacted
such as the Council website, personal cell phones, Town Halls, etc. He supported broaden the methods for input
to ensure the Council was viewed as accessible. Council and staff comments included:
• The public speaks when there is an issue they care about
• General lack of civic engagement
• Citizens rely on Councilmembers to do a good job
• Availability of classes/seminars for engaging citizens
• Councilmembers holding informal forums
• Councilmembers attending existing meetings such as the Rotary to gather public input
• No requirement for public comment at Council meetings
• What is the purpose of committee meetings, flush out issue with staff or a town hall? Cannot do both. If
it is for staff and Council to dialogue, citizens can attend and then have opportunity for public comment
at next Council meeting
• There is a difference between public comment and public dialogue.
• Article in My Edmonds News about retreat said public invited but no opportunity for public comment
• Retreat is a time for the Council to work
• Ann Macfarlane (Jurassic Parliament) article about limiting public comment at Council meetings,
establishing a total amount of time for comments like 20 minutes
• Support not having public comment at committee meetings. It is a time for staff and council sort out
issues
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 10
Packet Pg. 13
4.1.a
• Provide forum for public to feel they have been heard
• Cities that allow public comment often have maximum amount of time. If a lot of people or
controversial issue, Council can amend agenda to extend.
• If public comment is allowed at committee meetings, don't allow a dialogue
• Other cities that limit public comment to no more than three people on a topic
• In the past, public comment was allowed at the end of committee meetings if time allowed
5. OTHER KEY TOPICS FOR THE COUNCIL:
a. Public Works — What are the key projects for 2017 and what projects will remain
unfinished due to lack of funding?
Mr. Williams explained projects in the CIP that are not funded in the 2017 budgeted likely are not fully funded.
He reviewed:
• Key 2017 projects
0 76t'/212v' from 220"' to 206th
0 236ffi walkway/stormwater project complete once weather allows and before Edmonds School
District begins their project mid -year
0 238t' sidewalk
o Normal utility replacements
• Street Maintenance and Preservation Funding
o Fund 111 - maintenance of everything in right-of-way including sidewalks, vegetation control,
street lamps, curbs and gutters, pavement, striping, lights, signals, signage, etc.
■ Existing funding 2017 for street maintenance (Fund 111)
Local license fee (TBD)
$680,000 (dedicated)
Fuel Tax
$685,000 (dedicated)
General Fund
$412,000
Misc
$7,000
Total
$1,784,000
■ Existing expense budget for Street Maintenance (Fund 111)
Labor Cost
$898,200
Supplies
$350,000
Insurance
$113,200
Electricity
$270,200
Vehicles
$178,700
Misc.
$113,000
Total
1,923,300
Less Revenue
(1,784,000)
Deficit
(139,300)
o Fund 112 Streets (preservation)
■ Preservation (resurfacina) DroLyram
Annual need in current dollars
$1,300,000 - $1,500,000
2017 Funding Sources
REET 2
$186,000
REET 1
$886,000
Carry Forward
$284,000
Subtotal
$1,356,000
Grant (PSRC) 84t
$900,000 (periodic)
Grand Total
$2,256,000
• Utility funds have their own funding sources
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 11
Packet Pg. 14
4.1.a
Buildings Council approved additional funding for building in 2017
o The need is great, roofs, HVAC, plumbing, electrical, interior/exterior.
Parks have own ongoing maintenance and capital preservation needs
Other potential revenue sources
o Additional $20 annual license fee (councilmanic decision) $680,000
■ TBD legislation also includes sales tax option and property tax option (requires vote)
o Levy Lid Lift (requires vote)
o Adoption of MPD, RFA, FD 1 (frees up revenue sources)
Council and staff discussion included:
• Fuel tax declining due to increased fuel efficiency and electric/hybrid cars
• Passing a levy on an issue that is popular with public would free up revenue in the General Fund
• Intrigued with increasing license fee, but recognize that is not a popular idea
• Support static regular, predictable amount for street preservation
• See need for street maintenance, concern with doubling TBD, could support smaller increase. Citizens
impacted by increases due to Sound Transit 3, utility rate increase, etc.
• Regressive tax argument
• Earlier levies had a lot of issues, set up to fail
• Support levy lid lift for focused purpose
• Review of all capital facilities revealed large deficit. Budgeted $1.5 million in 2017 for streets and
$400,000 to begin catching up with building needs. City is running out of years to allocate $1-1.5
million to streets. Additional $20 license fee reduces General Fund contribution to street preservation
• License fee generates revenue without the need for a campaign
• Concern with levy for capital preservation; in public's perception City already taking care of roads
• Balance between regressive nature of fee/tax and nexus to impact. Property tax may be less regressive
but no nexus
• State is considering alternate ways to pay for road maintenance instead of gas tax
• Council's ability to increase the license fee less than $20.
Conclusion: Staff make recommendation to Parks, Planning & Public Works Committee and forward to
Council
b. Parks — How are we progressing on the PROS Plan and what projects need attention and
funding?
Parks & Recreation Director Carrie Hite distributed, 1) Parks, Recreation and Open Space Plan Seven Key
Goals (adopted February 2014 following robust public process) and accomplishments and/or in process and
future projects that will need funding, and 2) Parks, Recreation and Cultural Services 2017 Work Plan. She
highlighted major Park projects for 2017:
• Meadowdale playfields
o Partnering with City of Lynnwood and Edmonds School District
o Go to bid late March, award of bid in late April/early May
o Development Agreement and Operational Agreement will come to Council prior to bid
• Waterfront Redevelopment/Ebbtide Walkway
o RFQ for design services is out
o Currently at schematic level design
o Pursuing two grants, in a good position get $1 million
o Will bring award of bid to Council to reach 90% design and environmental permitting
• Veterans Plaza
o Notice to proceed last week
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 12
Packet Pg. 15
4.1.a
o Goal is to complete by Memorial Day
o Contractor who won bid is currently working on the Frances Anderson Center bandshell
Fishing pier
o Complete in 2017
Ms. Hite reviewed smaller 2017 Park projects
• Bandshell - additional issues have arisen
o Coming to Council on February 7 for additional budget authority
• Yost Spa replacement - award of bid by September
• Civic Center
o Come back to Council for adoption in February
o Park naming process and demo stadium in first half of year of year, timing of demo depends on
construction of storage shed in City Park.
o Begin design development of Civic Field in 2017, funds available in REET 1
• Outdoor fitness zones - dependent on grant pending from Verdant (award in June)
• Economic Impact Study
o RFQ closed last week
■ Seven submittals
■ Award of bid to Council next month
• Fish hatchery
o Trout Unlimited operators are retiring
o Staff studying pros and cons of fish hatcheries
o Sound Salmon Stewards interested in taking over operations
• Community garden - likely locate at Esperance Park
Ms. Hite reviewed Park funding:
• First $750,000 of REET programmed for parks capital
o $200,0004250,000 of that is ongoing capital needs in existing parks
o Remainder is programmed as match for grants for larger projects.
■ Examples of funds leveraged via match
- Spray pad: $800,000
- Civic Field acquisition: $1.5 million
- Interurban Trail
- Woodway Fields
- Hazel Miller Plaza
- Fishing Pier: $1.8 million
- Marsh restoration
Ms. Hite highlighted:
• Future projects that will require funding:
o Civic Park development: $8-10 million
o Waterfront Redevelopment, Ebbtide Walkway: $2-3 million
o Edmonds Marsh Daylighting, Marina beach Development: $8-10 million
o Athletic Field Development: Meadowdale, Woodway: $1-2 million
• Funding for Parks Capital Needs
o REET
o Park Impact Fees
o Grants: usually matching and need available local funds to compete
o Exploration of Metropolitan Parks District, bonding capacity or levy for development, Parks
Foundation
Discussion followed regarding:
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 13
Packet Pg. 16
4.1.a
• Seeking funding from WRIA 8 for Edmonds Marsh Daylighting, they gave Bothell $5 million for park
acquisition
• Status of the trail around marsh, likely will be part of marsh restoration project
• Preliminary discussions with WSDOT about a collaborative project to bring daylighted channel,
walkways, etc. through lower yard
• When daylighting is done, any possibility have State Department of Fisheries taking over hatchery?
o Fish and Wildlife getting out of hatchery business. State funds are used to create an environment for
Chinook Salmon; the hatchery raises Coho Salmon, the two do not co -exist.
o Tulalip Tribes are opposed to hatcheries due to limited survivability
o Determine if way to continue hatchery for educational purposes and no cost to City to operate
• No longer considering condemnation for the Ebbtide Walkway
C. Finance - What are the city's operational challenges financially? What does the next
three to five years look like and what solutions might we consider to meet any challenges?
Mr. James commented the economy is currently in an upswing but downswings do occur. He reviewed:
Reserve analysis Table as of 12/31/16
Fund Description
Fund
Policy
Fund
Comments
In
Balance
Stipulated
Balance
Compliance
Reserve
Less
with Reserve
Reserve
Policy?
General
$9,684,897
$0
$9,684,897
N/A
Risk Mgmt Reserve
$968,549
$800,899
$167,650
Reserve balance must equal or
Yes
exceed 2% or annual General
Fund reserves
General Fund
$5,387,137
$6,407,190
($1,020,053)
Reserve balance must equal or
8% - Yes
Contingency Reserve
exceed a minimum of 8% of
annual General Fund revenues
16% - No
with a target of 16%
$16,040,583
$7,208,089
$8,832,494
He displayed and reviewed the following graphs:
• Reserve analysis
• Economic cycles 1996 - 2016
• Reserve analysis outlook
He described future considerations and potential:
• Challenge
o Taking care of what we have
- Potential solution
1) Need to understand future liabilities of taking care of what we have
➢ Recent facility condition assessment identified maintenance needs
➢ Pavement condition assessment report funded in 2017 budget
2) Create a process to prioritize funds
Discussion followed regarding the Long Range Finance Group discussing how to prioritize, plans that are done
in silos, potential solutions such as budgeting by priorities, need for ongoing revenue for maintenance, funding
sources such as the vehicle license fee and levy lid lift, and establishing a policy for the use of BEET.
d. Public Safety - What are our key public safety issues?
Chief Compaan reported on 2017 plans:
• Hiring part-time parking enforcement, developing MOU with Police Guild on salary/benefits
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 14
Packet Pg. 17
4.1.a
• Interviewing two animal enforcement positions Monday
• With funding in 2017 budget for SRO, recruiting for additional officer. Following up with Edmonds
School District regarding their funding
• Hiring additional police staff assistant
• Pedestrian safety funding
• Street crimes unit has been an overwhelming success, very busy, 2 officers and a sergeant.
• Expect Police Foundation to fund a police dog which will add a second K-9
• New World has had a few glitches but overall is an asset to public safety. Dispatch and records
management are particularly good
• Dispatch center consolidation — more information in the next few months
• Police Department reaccreditation later this year
o Contract negotiations underway. Hope to get commissioned officer contract resolved shortly and
then begin on non -commission staff contract
• Parking tickets: Watching Mukilteo's acquisition of automated ticketing hardware/software system.
More on that in coming months. Would allow Police Department to be more efficient
• Snohomish County 800 MHz system utilized by police/fire needs to be replaced in 2020
o Estimate for Snohomish County is $73 million
o Considering funding options such as an increase in real estate tax on ballot which passed in King
County
o SERS will be informing councils, will need strong support to get that passed, no other options
• Reconfirmed with Lynnwood they are hiring 1 FTE social worker under the Police Department and
Community Services. Edmonds is interested in partnering with them.
Discussion followed regarding opiate addiction trends in the U.S. that impacts criminal activity, jails,
homelessness, etc. followed closely by mental illness, lack of services and lack interest of person afflicted in
accepting services; assistance a social worker will provide, and what officers do when encounter panhandlers
(not a crime, get involved if there is a concern, aggression, interfering with pedestrians or traffic or threatening
behavior), and treatment centers versus jails.
e. Housing and Homelessness — How can improved housing options in Edmonds to impact
our homeless population? How can we partner with our neighboring jurisdictions to help
the homeless?
Councilmember Tibbott relayed a citizen group, Edmonds Housing Task Force, is interested in lobbying in
Olympia and seeking resources in Snohomish County. He and Ms. Hope have suggested they can get more bang
for their buck by seeking land not in Edmonds but in South Snohomish County where more housing could be
constructed closer to transit and employment. One way to help with affordable housing is via zoning such as in
Westgate and creating opportunity for it in other places. More important than what the City does is what they
eliminate such as barriers to housing, additional costs and prohibitive regulations. There is a vacant parcel in
Edmonds next to a church; the church is looking at how the parcel could be donated and developed under certain
parameters.
Discussion followed regarding increased numbers at the Senior Center's cold weather shelter this year, Rick
Steves' donation of Trinity Place transitional housing complex to the YMCA, issues that will be addressed in the
City's housing strategy, Affordable Housing Alliance (AHA) efforts, A Regional Coalition for Housing
(ARCH) in King County, the State's formula to allocate funding that favors King County, tiny homes as an
affordable housing option and ensuring the City's code are amenable to that, simplifying the City's regulations
to make it easier to establish attached/detached accessory dwelling units, and opportunities for affordable
housing on Highway 99.
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 15
Packet Pg. 18
4.1.a
f. Regional approaches — How can we partner with other governmental entities to resolve
regional issues like transportation, housing, public safety, community services, etc.?
How can we maximize regional participation?
Council and staff comments included:
• The regional SWAT team now included Redmond and Kirkland.
• Consideration is being given to consolidating the South Snohomish County Narcotic Unit with a larger
group in North Snohomish County led primarily by Everett and Snohomish County.
• The City has done a fabulous job enlarging its image; several staff members are regional influencers.
Edmonds is on the radar screen which raises the level of recognition and also helps with grants.
Important for Edmonds to remain an influence regionally.
• If Edmonds can be a city that provides leadership, it will get more back.
g. Legal — 9th Circuit Court "Culver Decision" on fish passages
Mr. Taraday reported this decision came out in summer 2016. The State of Washington was sued by the Federal
government asserting claims on behalf of several Tribes under their treaty rights. The treaty rights give the
Tribes rights to continued supply of salmon and the culverts that the State has under various highways block
access to salmon habitat. The Federal government sued and obtained an injunction requiring the State to remove
and replace those culverts over the next 17 years. That was appealed to the 9th Circuit Court where the decision
was upheld. This was a landmark case because while it was always recognized the treaties guaranteed the Tribes
access to fishing rights, until this case that had not been extrapolated into fish habitat. In this decision, the treaty
rights have been interpreted to also protect fish habitat. The court distinguished between high and low priority
culverts. High priority culverts block a significant amount of fish habitat and low priority culverts do not block a
significant amount of fish habitat. The court said low priority habitats can be replaced when their useful life
expires or during road construction.
Mr. Taraday explained the case does not directly apply to Edmonds but some have hypothesized that the same
principles could apply to cities and private parties with infrastructure that blocks fish habitats. The case does not
address railroads. When the State of Washington was sued, it bought a counter claim against the United States,
stating if the State had to replace its culverts, the Federal culverts had to be replaced; the court ruled against that
saying the United States has sovereign immunity. The culverts on SR104 are owned by the State; he was unsure
if they were considered high or low priority. The most applicable in Edmonds would be the tide gate access to
Edmonds Marsh; there are already plans to remove it.
6. CONCLUSIONS AND NEXT STEPS
Council President Mesaros thanked everyone for investing time and energy into retreat. He summarized:
• He will summarize the retreat at the February 7 or 14 Council meeting, establish a method for tracking
and provide a periodic progress report
• 40,000 people count on the directors and electeds to make good choices. With all information we have,
are we making the best choices? It was his sense everyone was working for a common purpose.
• His goal during the retreat was to set the course for 2017 with the resources that are available.
He invited Councilmembers to commit to doing the best for the City
Council and staff comments included:
• Very collaborative retreat. Thanked Council President Mesaros and the Council.
• Feels like we are a team
Thanked Council President Mesaros for his leadership and creating that environment. Good to get off
the dais and talk together.
Thanked Council President Mesaros for his facilitation skills and getting through so much.
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 16
Packet Pg. 19
4.1.a
• Need to brief and follow-up with Mr. Doherty and Councilmembers Fraley-Monillas and Johnson who
were not present
• Great to get together in casual setting. Impressed with everyone, look forward to working together.
• Great job facilitating
• A lot of great things going on in community. Helps to stand back and talk about what still need to do,
helps to see what we've done.
• Respect trust collaboration and flexibility. Process important but need flexibility
• The tradition has been one retreat/year. Suggest be open to having another one if a topic arises that is
particularly difficult.
• Retreat format works well. Provides for more dialogue, understanding, questions
• Liked the reports from departments, good to see the bigger picture.
The retreat was adjourned at 11:54 p.m.
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 17
Packet Pg. 20
4.2
City Council Agenda Item
Meeting Date: 02/7/2017
Approval of Council Special Meeting Minutes of January 24, 2017
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
01-24-2017 Draft Council Special Meeting Minutes
Packet Pg. 21
4.2.a
EDMONDS CITY COUNCIL SPECIAL MEETING
DRAFT MINUTES
JANUARY 24, 2017
Elected Officials Present
Diane Buckshnis, Councilmember
Tom Mesaros, Council President
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
Adrienne Fraley-Monillas, Councilmember
Mike Nelson, Councilmember (arrived 6:25 p.m.)
Mayor Dave Earling
Elected Officials Absent
Kristiana Johnson, Councilmember
Staff Present
Mary Ann Hardie, Human Resources Dir.
Al Compaan, Police Chief
Jeff Taraday, City Attorney
1. CALL TO ORDER/CONVENE IN JURY MEETING ROOM
At 6:15 p.m., the City Council Special Meeting was called to order by Mayor Earling in the
Council Chambers, 250 5th Avenue North, Edmonds.
2. EXECUTIVE SESSION TO DISCUSS COLLECTIVE BARGAINING PER RCW
42.30.140(1)(a).
The Council then adjourned to the Jury Meeting Room to discuss collective bargaining per RCW
42.30.140(1)(A). At 6:45 p.m. the executive session concluded.
3. CANDIDATE INTERVIEWS FOR APPOINTMENT TO A CITY BOARD OR
COMMISSION
The City Council then interviewed a candidate for appointment to the Edmonds Arts
Commission. This interview was held in the Jury Meeting Room and was open to the public.
ADJOURN
At 6:55 p.m. the interview concluded and the meeting was adjourned.
Edmonds City Council Draft Minutes
January 24, 2017
Page 1
Packet Pg. 22
4.3
City Council Agenda Item
Meeting Date: 02/7/2017
Approval of Council Meeting Minutes of January 24, 2017
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
01-24-2017 Draft Council Meeting Minutes
Packet Pg. 23
4.3.a
EDMONDS CITY COUNCIL DRAFT MINUTES
January 24, 2017
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Thomas Mesaros, Council President
Michael Nelson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
ELECTED OFFICIALS ABSENT
Kristiana Johnson, Councilmember
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Phil Williams, Public Works Director
Shane Hope, Development Services Director
Scott James, Finance Director
Mary Ann Hardie, HR Director
Frances Chapin, Arts & Culture Program Mgr
Rob English, City Engineer
Kernen Lien, Senior Planner
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Andrew Pierce, Legislative/Council Assistant
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council
Chambers, 250 5"' Avenue North, Edmonds. The meeting was opened with the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present with the exception of
Councilmember Johnson.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED COUNCILMEMBER
BUCKSHNIS, TO EXCUSE COUNCILMEMBER JOHNSON. MOTION CARRIED
UNANIMOUSLY.
3. APPROVAL OF AGENDA
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY.
4. APPROVAL OF CONSENT AGENDA ITEMS
COUNCIL PRESIDENT MESAROS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.
The agenda items approved are as follows:
1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF JANUARY 17, 2017
2. APPROVAL OF COUNCIL MEETING MINUTES OF JANUARY 17, 2017
Edmonds City Council Draft Minutes
January 24, 2017
Page 1
Packet Pg. 24
4.3.a
3. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND
WIRE PAYMENTS
4. CONFIRM APPOINTMENT OF TANYA SHARP TO THE ARTS COMMISSION
POSITION #2
5. AUDIENCE COMMENTS
David Richman, Edmonds, professional biologist and retired college professor at New Mexico State
University, expressed support for the 110-foot buffer and 15-foot setback as a standard for Edmonds
Marsh. The marsh is a rare habitat that used to be more common in the area and represents an important
local contribution to the health of Puget Sound, even though it is very small. Buffers are not only
important for protecting the marsh, but are habitats themselves, increasing the biodiversity due to the edge
ecotone effect. Ecotones allow more diversity of habitat within the boundaries of a given ecosystem
which explains the increased biodiversity. He cited a 1992 case that recommended Category II wetlands
in western Washington like the Edmonds Marsh have a 100 to 200-foot buffer; the proposed 110-foot
buffer with a 15-foot setback is at the lower end of that range. He provided written comments that
included a list of buffer functions. As a biologist, he strongly supported the 110-foot buffer and 15-foot
setback as a minimum compromise figure and recommend the City Council adopt the science -based
buffer approach. Alternative buffer proposals must be based on a rigorous site -specific study conducted
by unbiased contractors. Edmonds Marsh, one of the many important areas of Puget Sound and even the
entire Salish Sea, needs to be restored, not degraded in order to have a viable and sustainable ecosystem.
He thanked Ecology Director Bellon for listening to the City and siding with a science -based buffer.
Mike Shaw, Edmonds, thanked the Department of Ecology for their excellent review of the science
involved in the marsh and doing their best to protect the marsh. Adopting the best science available is key
to protecting the Edmonds Marsh. Of the Edmonds electeds, four chose not to support the 110-foot buffer
and he questioned whether polling their constituents would reveal the same result. This is about more than
getting the last bit of development out of Edmonds; it is about protecting a rare treasure. He suggested
elected who opposed the 110-foot buffer poll their constituents to learn what the average person in
Edmonds wants, envisioning most would heavily support the 110-foot buffer.
Janet Smith, Edmonds, a constituent, not a scientist, said when she heard about the controversy
regarding the marsh, she knew she had to get involved with this important issue. The Edmonds Marsh is a
tiny fraction of what it was originally and the best science available needs to be used to protect what's
left. There is no room for error; we must listen to the scientists and do whatever possible to protect this
resource. She described seeing a display in a museum recently about developers who wanted to make
Seattle's waterfront better by tearing down Pike Place Market. She did not want Edmonds to be like those
developers who want to make everything prettier and more modern with development; the marsh is that
important. Similar to the previous speaker, she believed the constituents of Edmonds want a science -
based approach and want the marsh protected at all costs.
Joe Scordino, Edmonds, retired fisheries biologist, said it was awkward to comment on the SMP before
Ecology makes their presentation but assumed Councilmembers had read and scrutinized Ecology's letter.
Speaking for Save Our Marsh (SOM), he referred to their brochure provided to the Council which
identifies why they are concerned about the marsh and why they do not want the SMP to allow any
further encroachment of development into the marsh. The brochure addresses issues outside the buffer
that are currently threatening the marsh; this is a bigger issue than just the buffers. SOM was formed to
deal with all the issues and not just the buffer. SOM is pleased the Department of Ecology has agreed to
the scientifically based I I0-foot buffer though they are also recommending a provision for an alternate
buffer width based on site -specific study. This provision, if adopted by the Council, will need to have
Edmonds City Council Draft Minutes
January 24, 2017
Page 2
Packet Pg. 25
rigorous requirements adopted in the regulations to ensure it is a scientifically valid study that takes into
account all variables especially the value of the marsh to wildlife. Wildlife usually require larger buffers
for protection, especially birds. SOM also has concerns about details regarding the buffer, for example
exactly where it starts it can be interpreted in different ways. He urged the Council to ensure their intent
was clear in the regulations and not left to interpretation at the time of development. He referred to
discussion about the current conditions in the marsh and at Harbor Square, pointing out in 2014 when the
SMP update was submitted, the marsh buffer was 200 feet; the proposal is actually a reduction in the
buffer width.
Victoria Leistman, Seattle, organizer with the Sierra Club, recalled speaking to the Council in June 2016
when the Council passed a resolution on coal and oil trains. Since that time, she had not seen Edmonds
citizens as riled up about anything as they are about the marsh. She was excited about Ecology's
recommendation regarding the buffer and echoed Mr. Scordino's comment that this is one step in
protecting a place that is important to the community and maintaining the marsh as a priority. She
acknowledged the Puget Sound area is projected to grow exponentially in the next few decades; this is an
amazing turning point to look at development plans and ensure as the community grows, special places
are protected. Citizens are not saying Edmonds cannot grow or have a thriving downtown, but provisions
must be in place to keep places special and to work with the development community. She was excited to
see how engaged Ecology has been and the attention they have given this important area, one of the few
salt water estuaries left in the Puget Sound area. Community members will continue to engage with the
Council due to the importance of working with local elected officials and coming together on issues that
are near and dear to their hearts.
Suzy Schaefer, Edmonds, expressed her pleasure with the Department of Ecology's recommendation. If
the Council pays attention to science, the SMP can move forward and the necessary steps will have been
taken to protect the marsh. She expressed concern about what happens next, recalling the presentation by
the Western Washington University students about the stormwater problems. She was hopeful that no
matter what development occurs, some of the things the students described could be accomplished. The
students had a lot of good ideas and she learned a lot, such as what a splash box is. She was excited about
the students' ideas but wanted to ensure attention is paid to the marsh and birds. Audubon is planning to
do monitoring in the marsh because not enough attention has been paid to the wildlife and there is not
very good data. Their meetings with the Parks Department have been going well.
George Keefe, Edmonds, said he lives near the marsh and enjoys walking there and observing the
wildlife. His grandson, a student at Edmonds-Woodway High School, is a member of the Saving Our
Sound group. In the past, there were many saltwater marshes between Everett and Olympia; they have
been degraded and now reduced to 2% of what they were in the past, most of that is in Edmonds. He
supported doing whatever possible to preserve the Edmonds Marsh and encouraged the Council to follow
the science developed by Department of Ecology.
Margaret Jones, representing Save Our Marsh, expressed their pleasure with the research done by the
WWU students regarding stormwater and pollution runoff into the marsh and ways to mitigate it. She
provided the Council a summary of the students' findings and recommendations. She referred to pictures
in the summary of the problem which she discovered at Harbor Square after Sunday's rain, a blocked
drain with oily water swirling around it, a 6-inch deep puddle and building doors sandbagged, noting the
biggest problem is all this water drains into the marsh. The Port is also very concerned because the
polluted runoff from the marsh go into Puget Sound next to the marina and becomes their responsibility if
the marina waters are polluted. She referred to a map developed by the WWU students of their
recommendations at Harbor Square to help reduce runoff and pollution. She referred the students'
recommendation for rain garden locations, relayed she visited the 238th Street rain garden demo project
sponsored by the City and Snohomish County Conservation District which they hoped could be done at
Edmonds City Council Draft Minutes
January 24, 2017
Page 3
Packet Pg. 26
4.3.a
Harbor Square. Another of the students' recommendations was tree box filters including recommended
locations. Tree box filters are helpful because they are underground, do not disturb the sidewalks and
allow water to go into the soil and roots and be filtered before entering the stormwater system. Another
recommendation was a large bioswale by Highway 104 and porous pavement as well as native plant
revegetation. Earth Corp is already doing some revegetation around the marsh. She encouraged anyone
with information about incentives, grants or rebates that would be helpful in getting this done at Harbor
Square to contact SOM.
6. ACTION ITEM
1. FIRE DISTRICT 1 INTERLOCAL AGREEMENT
City Attorney Jeff Taraday explained the Interlocal Agreement with FD1 is coming to Council for
consideration and action. He reviewed information provided in the Council packet:
Attachment A: Clean proposed version of Interlocal Agreement
Attachment B: Station Costing Model (revised today)
Attachment C: Redlined version of Interlocal Agreement showing changes made since 12/02/16
Attachment D: Existing Interlocal Agreement
He highlighted significant revisions made since the Council last reviewed the Interlocal Agreement:
• Station Costing Model (Attachment C): Revised to reflect 2017 Esperance assessed value
• Three formulas, 1) Unit Utilization factor, 2) Neighboring Unit Utilization factor and 3)
Transport Balance Factor, which are assessed periodically to determine whether to renegotiate the
Interlocal Agreement, were moved to Exhibit E.
o If formulas need to be revised in the future; easier to revise if in an exhibit
• Section 2.2.1: Added a negotiation threshold, Esperance Offset drops by 10% or more over any
consecutive three-year period.
o District's revenue significantly affected by assessed valuation; significant drop in assessed
value results in reduced revenue. In times of significant drops in AV, District may need to lay
off staff (usually administrative staff).
• Sections 2.2.3 and 2.2.4: most difficult pieces of entire agreement; address what happens when a
reopener occurs
o The District proposes mitigation factors and the City proposes mitigating factors/changes and
if the parties do not reach agreement, the City gets to select the remedial measure.
■ Selection is subject to mediation if the District is unhappy with the City's selection but
not arbitration. Arbitrator could not force a particular level of service
- Exceptions:
1) If parties agree on remedial measure but not on the cost, the cost of the remedial
measure can be subject to arbitration
2) If the District does not like the City's selection, in an extreme case, the District
could terminate the contract. If that happens, triggers a 2-year wind up period.
During 2-year wind-up period, the District would be able to choose the remedial
measure and the parties would share the incremental cost of the remedial
measure. Unlikely to reach that point, more likely would agree on remedial
measure.
Section 2.3: The Council requested language prohibiting 72 hour shifts in Edmonds. FD1's labor
lawyers concerned about strength of that language. Language in Section 2.3 states the City prefers
firefighters not work 72-hour shifts in Edmonds.
o District leadership does not have complete control over this issue. Will need to be negotiated
with the union and could be the subject of interest arbitration
Section 14: City has the right to subcontract fire and EMS services to Woodway
Edmonds City Council Draft Minutes
January 24, 2017
Page 4
Packet Pg. 27
4.3.a
o The District requires the City consult with them and accept input prior to entering into a
subcontract with Woodway.
o No change in the contract payment unless City requests additional staff. Requesting
additional staff reopens Interlocal Agreement.
o Historically the City served Woodway with the existing three stations.
o Whether or not the City is serving Woodway, Interlocal Agreement is still subject to same
thresholds (unit utilization factor).
Section 19.5: Allows Mayor and Council President to agree on a change to the formulas. Any
other amendment to the agreement would come to City Council.
o Example: Formulas contemplate Lynnwood and FD1 are two different jurisdictions. If
Lynnwood and FD1 enter into a regional fire authority (RFA), the formulas may need to be
tweaked to reflect the two entities are now one entity.
If the Council agrees with the proposed Interlocal Agreement, Mr. Taraday requested a motion to
approve. FD 1 confirmed if the Interlocal Agreement was approved by Council tonight, they would be
able to make the change by February 1, 2017. If the Agreement is not approved tonight, the date will be
delayed.
Mayor Earling asked about the FD1 Board's meeting to consider the Interlocal Agreement. Mr. Taraday
answered assuming the Council approves the Interlocal Agreement tonight, the District Board will have
opportunity to take action at their meeting on Thursday.
Councilmember Nelson thanked Mr. Taraday for the time and effort he has put into the agreement,
commenting he was not a fan of it. He referred to Section 3.1, use of City fire stations, a new
development in this agreement that has not been talked about, yet reading this agreement, that appears to
be the next priority. He read Section 3.1, "The parties acknowledge that none of these three fire stations
are ideally located and that the City could be better served by two ideally located fire stations" and asked
where that idea came from. Mr. Taraday answered it definitely came from Fitch & Associates and District
leadership shares the opinion about the poor location of the fire stations.
Councilmember Nelson referred to language in Section 3.1 that the location of the three stations,
"contributes to slower turnout times." Mr. Taraday said some the City's fire stations are old; if a new fire
station were built, it would be laid out differently in light of current regulations. The District has
developed an extensive capital facilities plan that included timing personnel exiting the stations. Some
stations have challenges that do not allow firefighters to exit as quickly as they could if they were ideally
designed.
Councilmember Nelson recalled seeing reference to that in the Fitch report. He referred to a map that
showed moving Stations 16 and 20 five to six blocks and eliminating Station 17. He expressed concern
with eliminating a fire station and saying response time to downtown Edmonds would increase when
there is no downtown fire engines or paramedic. Mr. Taraday answered it was conceivable that new fire
stations could be built/relocated and still have three. A full study has not been done about that issue; this
is at the very conceptual level. Because there was thought that maybe it could be done with two stations,
it was included in the Interlocal Agreement. The number of fire stations and the number of units or
firefighters are completely independent. If the Agreement is approved, there will be 9 firefighters working
24/7 in Edmonds. There could be nine firefighters working in two stations instead of three stations. If the
travel times were adequate, there may be operational advantages to having nine firefighters in two station.
He emphasized this was at the very conceptual level and really had not been extensively reviewed.
Councilmember Buckshnis referred to definitions in the existing contract that refer to Firefighter/EMS
Personnel and the new contract states only Firefighters. She asked if all Firefighters were EMS personnel.
Edmonds City Council Draft Minutes
January 24, 2017
Page 5
Packet Pg. 28
4.3.a
Mr. Taraday relayed the definition of Firefighter, "full-time compensated employees, captains,
firefighters emergency medical technicians and/or paramedics."
Councilmember Buckshnis observed Sections 4.3 and 4.4 were moved to Exhibit E. Mr. Taraday
answered Sections 4.3 and 4.4 were relocated in the December draft; the definitions were moved to
Exhibit E. Section 4.4, Adjustment Date Not Met, is now in Section 4.2.2.
Councilmember Buckshnis asked if any FD1 Commissioners participated in the negotiations. Mr.
Taraday answered Commissioners Meador and Board Chair McGaughey were present for most of the
negotiations. Councilmember Buckshnis observed the Agreement still includes an annual presentation as
well as quarterly meetings. Mr. Taraday said the quarterly meetings are with representatives of the
Council; the Council President may want to appoint representatives to attend quarterly meetings.
Councilmember Teitzel referred to Section 2.3, Shift Arrangements, which states the City prefers
personnel not work 72 hour shift due to fatigue issues. However, the last sentence in that section states,
"The District commits that it will undertake in good faith, pursuant to Chapter 41.45 RCW, to negotiate
successfully for those arrangements, to be implemented." He expressed concern the statement indicated
the District may not be successful in achieving this. Mr. Taraday agreed, explaining the District does not
have complete control over this issue and would need to bargain it. If they are not able to reach
agreement, the issue can be taken to interest arbitration to have an arbitrator to rule that 72-hour shifts
should not be allowed. There are comparable jurisdictions that the District could reference to justify its
case; for example Lynnwood does not allow 72-hour shifts. In the end, it is not something the District can
do unilaterally and would need to bargain it and it was subject to interest arbitration under State law.
Councilmember Teitzel suggested removing "successfully" because although the District commits to
undertake in good faith, it may not happen. Including "successfully" presumes it will be successful in
achieving the goal of the negotiation. Mr. Taraday said he interprets the sentence as the District will try to
reach an agreement using their best efforts and good faith. Councilmember Teitzel said if the City
Attorney felt the language was acceptable and the other party knows what it meant, he was comfortable.
Mr. Taraday said he was comfortable with the existing language.
Councilmember Fraley-Monillas referred to Sections 3.1, Use of City Fire Stations, recalling FD1
Commissioners told the Council a few years ago that the fire stations were not in the best location and if
they had unlimited amounts of money, they would build new fire stations in different places but it was
talked about as a 20 year goal. She asked if there were any current plans to reduce the number of fire
stations. Mr. Taraday answered the extent of the plan is in the document; it is an idea at this point.
Certainly, if money were no object, it would be great to have ideally located fire stations but there is a
cost to that. It would be up to the City Council to decide if they were interested in taking that on.
Councilmember Fraley-Monillas said since it is a theory, it may have been better not to include that
section. Mayor Earling said he has no interest or intent to explore the relocation of fire stations in the
City. He viewed it much like the Edmonds multimodal station near the Port which is unlikely to happen
for 2-3 decades. Although the language is included in the Agreement, no one is interested in pursuing it.
Councilmember Fraley-Monillas said including the language in the Agreement draws attention to it. Mr.
Taraday said the language in the Agreement looks into the future; it is the type of agreement that may be
in effect for decades and tries to anticipate as many issues as possible.
COUNCIL PRESIDENT MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL,
THAT THE CITY COUNCIL APPROVE THE INTERLOCAL AGREEMENT FOR FIRE AND
EMERGENCY MEDICAL SERVICES AS PRESENTED BY MR. TARADAY.
Edmonds City Council Draft Minutes
January 24, 2017
Page 6
Packet Pg. 29
4.3.a
Councilmember Nelson commented there is a difference in what he read in the report and what he sees
happening on the ground. He recently spent a second day in the field with the professionals who provide
fire and EMS care, not the number crunchers, but the first responders who treat citizens. What he saw was
concerning; in just one day, there were five requests to send Edmonds units north to cover other stations
because the rest of FD1 was unavailable. The hope is that other stations can cover Edmonds, but they
can't. He relayed hearing on the fire radio dispatch in response to battalion chief's request for another
paramedic, "Medic 14 not available, cross -staffed." He clarified that meant the one paramedic at that
station was not available because he was out on a fire call. This is what happens when the paramedics are
split up all over the City, asking them to respond to fire as well as medical calls. That response will be
heard over and over in Edmond with these cuts because 70% of calls are basic life support (BLS), not
advanced life support (ALS). Paramedics will be busy responding to BLS calls when ALS calls come in.
Councilmember Nelson commented, in addition, twice that morning all four Edmonds fire units were out
on calls and not available to respond to any additional calls in Edmonds. What will happen when only
three Edmonds units will be available with thee cuts? He believed everyone wants the best fire service but
doing more with less should be a last resort when it comes to public safety, especially while every other
City department is growing. There is a difference between not wanting to pay more and needing to pay
more. Healthcare demands are increasing every year and much of it has shifted squarely on first
responders. He has heard, "we're backed into a corner, we have no choice," commenting we always have
a choice. If the Council really wanted to, they could find the funding.
Councilmember Nelson questioned what other contract services the City has, a fair question if the primary
motivation is financial. For example, why does the City spend $42,000/month to contract for legal
services when the City could hire an in-house City Attorney. Nine in ten residents surveyed last year felt
safe in Edmonds and want safety to be a top priority in the coming years. He believed this agreement
would jeopardize their safety; two fewer firefighters and EMTs on duty means less people to respond to
emergencies He asked that the Council wait and find a different way to fund fire costs, put a fire/EMS
levy forward if necessary and not make these cuts to these vital services, prioritize saving lives over
saving money.
MOTION CARRIED (5-1), COUNCILMEMBER NELSON VOTING NO.
Mayor Earling recognized the hours Mr. Taraday and Finance Director Scott James spent on the
Agreement, commented it had been a pleasure to work with them. He was provided several briefings and
had an opportunity for input but the work they did and the cooperation from the FD1 lawyer, while heated
sometimes, resulted in a very positive outcome. Mr. Taraday commented they learned a lot.
Mayor Earling declared a brief recess.
7. STUDY ITEMS
SHORELINE MASTER PROGRAM (SMP)
Senior Planner Kemen Lien explained this is the continuation of the SMP update. The City Council sent
proposed alternatives to Ecology in October 2016 and January 10, 2017, Ecology responded to Edmonds.
Ecology representatives, David Pater and Joe Burcar, are here to present their response.
Joe Burcar, SEA Section Manager, NW Regional Office, Department of Ecology, reviewed:
• Chronology
o June 27, 2016 Ecology issued conditional approval with several required changes and one
recommended change.
Edmonds City Council Draft Minutes
January 24, 2017
Page 7
Packet Pg. 30
o October 19, 2016 City responded to Ecology's SMP changes and provided alternatives for
Edmonds Marsh buffers
o January 10, 2017 Ecology responded to the City's Edmonds Marsh buffer alternatives
o In consultation with director, Ecology issued final response to evaluation of City's SMP
• SMP Update Principles
o The Comprehensive SMP update provides many improvements
o Edmonds and Ecology are in agreement on most of the SMP — we are very close to being
finished
o We all share a common goal of protection and restoration of the Edmonds Marsh
• Intent of Ecology's letter
o Thoughtfully consider the City's October 2016 response
o Formally accept the City's alternatives for Items 1-6
o Identify necessary clarifications to buffer provisions applicable to Edmonds Marsh
• Marsh buffer clarifications
o Recognizes 110-foot wetland buffer + 15-foot setback
o Clarify mitigation responsibilities at the time of redevelopment to be informed by a site -
specific study
o Identify review process and criteria to determine appropriate buffer width
• Clarification Options
o Option A:
■ Adds a reference to the City's CAO (23.40.220.C.4);
■ Requires a scientific study demonstrating functional isolation from critical area;
■ Would allow alternatives buffer to be established based on site specific conditions
o Option B
■ Establishes criteria to allow for a site -specific assessment to determine buffer widths;
■ Requires demonstration of lift to eco-functions
■ Limits buffer reduction to no less than of 50 feet
Mr. Burcar explained under both options, the default would be a 110-foot buffer and 15-foot setback. If
those provisions were built into the SMP, a development proposal would need to go through a conditional
use permit (CUP) process which is reviewed locally by the City and by Ecology to consider any reduction
in the buffer. A CUP has addition criteria under the Washington Administrative Code regarding
consistency with the Shoreline Act, with the green principles, and with accumulative impacts and would
bring Ecology's into the review process.
Councilmember Nelson thanked Ecology for agreeing that the default would be a 110-foot buffer plus 15-
foot setback. He asked about the wetland scientist's role in the site -specific review; does the scientist look
at a report, go on site, etc. David Pater, Shoreline Planner, Department of Ecology, answered given the
magnitude of the Edmonds Marsh and its importance to the City, it would include site visits in addition to
reviewing reports. Site visits would be one of the most important aspects of the site -specific study.
Councilmember Buckshnis recalled at one time the City had an interim designation for the Urban Mixed
Use (UMU) IV. She suggested the Council move the rest of the SMP forward and allow time to work on
the UMU IV. Mr. Pater answered the options Ecology suggested get at that issue in a more scientific
study way. Public comment seemed supportive of a rigorous scientific study with certain boundaries. It
gets the Council to the same place because it allows studies to assist in determining what will work best.
Councilmember Buckshnis said the City would still do the studies; her proposal was to proceed with the
SMP and designate the UMU IV area as interim so the City would have an approved SMP, making it
eligible for grants, and continuing to work on the UMU IV buffers and site specific report. She pointed
out it will take a while to get a site -specific report done. Mr. Pater agreed the site -specific report is an
Edmonds City Council Draft Minutes
January 24, 2017
Page 8
Packet Pg. 31
4.3.a
important piece of the puzzle. With regard to grants, there are statements in the SMP regarding a
standalone restoration project if the opportunity arises. Councilmember Buckshnis commented the City is
currently under the existing 2000 SMP.
Councilmember Buckshnis clarified her goal was to update the SMP to 2016 or 2017 and allow time to
get the site -specific reports done to get the two questions answered. Mr. Burcar explained Ecology's
policy with comprehensive updates has been to ensure they are comprehensive and look at all elements of
the update. He clarified the site -specific study is intended to be the developer's responsibility/obligation
at the time of development. It is not the City's interim responsibility to do the site -specific study. The
site -specific study is intended to react and assess how the redevelopment proposal affects the marsh and
opportunities to build in the necessary protections at the time of development; it is a project -related study
not a planning study.
Councilmember Buckshnis pointed out there are no plans for redevelopment at this time. She referred to
Everett's interim designation due to a lawsuit. The City doesn't have a lawsuit but has the issue of
clarifying this area. An interim designation was suggested at the beginning of this process to give the City
time to get the information completed and still have an updated SMP. Mr. Pater answered doing what
Councilmember Buckshnis suggested would require unwinding the process a little as the interim
designation was one of conditional changes. He was hopeful the Council would move forward with these
two options. Councilmember Buckshnis said her goal was to get something approved and allow time to
continue work. Mr. Pater said Everett's interim was fairly unique due to the lawsuit, a specific area and
the creation of a subarea plan for the marshlands area which they eventually received a State grant for.
Councilmember Buckshnis relayed her concerns including the buffer setback definition in the SMP that
has the buffer and setback starting at the same point of origin and Ecology does not have that. She asked
whether a scientist would keep the 110-foot buffer and 15-foot setback separated and assumed the
scientist would look at the ordinary high water mark (OHWM). Mr. Pater answered the 15-foot setback
does not change, the potential change is to the size of the buffer with a specific study. Ecology is open to
possible hybrids of the options. Ecology internally believes they start at the wetland edge. Edmonds
Marsh is complicated because of the combination of a salt and freshwater marsh. The berms make things
simpler because it is a more uniform line compared to the other, more natural side of the marsh.
Councilmember Teitzel reiterate Mr. Burcar's statement, that everyone is in support of restoring and
preserving the marsh including the Council, Port, citizens and Ecology, the question is the practical reality
of how to get there. He pointed out if the Council ultimately settles on a 125-foot setback that corporates a
110-foot buffer, that boundary would bisect three major building at Harbor Square including the Harbor
Square Athletic Club. Creating that buffer/setback combination would require destruction of those
buildings to create a natural buffer or they would remain non -conforming into the foreseeable future. That
would not be the case with a 65-foot setback which would miss those buildings, allowing it to be
implemented.
Recognizing the Port is operating in the UMU IV zone as a contract rezone with a 25-foot setback/open
space, Councilmember Teitzel asked whether the 25-foot setback would remain for an undetermined
period of time absent any redevelopment activity. Mr. Taraday said the City Council always has the right
to rezone a contracted rezone area. Absent redevelopment, all of this is irrelevant; the buffers are only
relevant in the context of redevelopment. Councilmember Teitzel summarized as long as the contract
rezone remains in effect, the setback will be 25-feet. A 125-foot setback is a strong disincentive for the
Port to do anything other than maintaining the Harbor Square area as it currently exists. In that case,
everyone loses, the City, the environment, and the marsh losses the opportunity to create a buffer that
essential triples the existing buffer. He was hopeful the Council to work through this to reach something
that creates a practical and real buffer increase for the benefit of the marsh and the City.
Edmonds City Council Draft Minutes
January 24, 2017
Page 9
Packet Pg. 32
4.3.a
Councilmember Teitzel observed in Option B, the site -specific study shall use existing conditions as the
baseline for assessing potential benefit of restoring the buffer including stormwater treatment. He asked if
that would be existing conditions at the time the letter was written or existing conditions at the time a
redevelopment plan is submitted. Mr. Burcar answered redevelopment.
Councilmember Teitzel asked whether Ecology would be involved in approving who was selected to
perform the site -specific study to avoid conflicting studies. Mr. Burcar answered Ecology puts more
emphasis on making sure the criteria is clear. Ecology would defer to staff and the City attorney with
regard to the process of influencing who the consultant is. Most jurisdictions have a list of qualified
consultants; the emphasis would be more on the work product.
Councilmember Teitzel asked what Ecology expects of the Council by March 30, 2017. Clearly it is a
dilemma; the City cannot present a site -specific study until a redevelopment plan is submitted. Mr. Burcar
answered in a perfect world if the Council reached agreement on one of the options or a hybrid option, the
City only needs to submit a response to Ecology. Ecology is not looking for the site -specific study but
authorization for the sites -specific study to be included in the alterative for the I I0-foot buffer plus 15-
foot setback.
Council President Mesaros commented there is a lot of wisdom in the two options, they get to the heart of
the matter and he anticipated the Council could reach agreement. He did not agree with Councilmember
Buckshnis about separating out the UMU IV zone and having an interim designation. He preferred to
consider the options and provide Ecology a response by March 30 and approve the entire SMP. He
initially liked Option B best because it limits the reduction to 50 feet plus the 15-foot setback. Option A
would allow a determination that was smaller than 65 feet. He liked the flexibility the options provide
especially around the Harbor Square area due to the existing building and it provides incentive to the Port
for redevelopment. He emphasized without redevelopment, the 25-foot buffer remains and the marsh
deserves more than a 25-foot buffer.
Councilmember Tibbott said he was looking for the practicality of the options. He agreed with Council
President Mesaros about Option B. Either option presents a lot of possibility for thought and if
redevelopment were proposed, there would be a significant number of steps to determine what would be
allowed. He asked whether Ecology had seen a 125-foot buffer/setback result in improvement of the
environmental situation around a wetland like the Edmonds Marsh. Mr. Burcar answered the concept
incentivizes improvements that are driven by redevelopment. He has seen examples around Lake
Washington where jurisdictions have included provisions to request bulkhead removal or vegetation
enhancement on shorelines in exchange for flexibility on redevelopment. That has helped reestablish
areas lost historically to development. It is a proven concept in many jurisdictions.
Councilmember Tibbott asked for clarification, the City could establish a 125-foot buffer/setback but a
development plan could show with development the environment could be improved with a 65-foot
buffer/setback. Mr. Pater answered possibly. The scientific study will provide answers regarding what
will work, how it will protect the marsh, how will it improve habitat. The Edmonds Marsh has a unique
setup; the berm is not going away and development will need to work around the berm which is not
natural. Any study will need to look at the long term impact on the buffer; the berm will invariably impact
some buffer function.
Councilmember Tibbott asked about incentives for redevelopment and asked whether these types of
options were an incentive for development in a highly -developed area. Mr. Pater commented he and Mr.
Burcar are planners. Councilmember Tibbott asked staff if they were aware of development that had
occurred with this baseline guidance. Mr. Lien answered he was not aware of any specific proposals that
Edmonds City Council Draft Minutes
January 24, 2017
Page 10
Packet Pg. 33
4.3.a
had been developed with a standard buffer that could be reduced with a site -specific study.
Councilmember Tibbott said that was essential his concern. He appreciated the amount of study and
collaboration that went into this proposal and he was inclined to support it and let the chips fall where
they may. He was looking for what would be practical and usable and reduce the fog; this proposal does
not reduce the fog but rather makes it foggier until a date in the future when it either goes to court or
scientific research is done.
Councilmember Fraley-Monillas commented clearly Councilmember have separate opinions and there is
still a majority and minority on the Council and she hated to put Ecology in the middle. She agreed with
Councilmember Buckshnis, splitting the UMU IV off and moving forward with the rest of the SMP. The
UMU IV is a small issue within the SMP and the Council could move forward more quickly if that
portion were split out. She asked if stormwater was the only water quality issue that would improve
marsh. Mr. Pater answered his understanding from the studies that have been done is that untreated
stormwater is a big problem.
Councilmember Fraley-Monillas asked if stormwater was the only problem. Mr. Pater answered probably
not, there could be some habitat value from reestablishing the buffer and over time having mature trees on
both sites. From what he's heard, stormwater is a big problem. Mr. Burcar said stormwater water quality
and quantity are issues, regulating the flows would also be helpful. Councilmember Fraley-Monillas
observed there were other things that could assist the marsh. Mr. Burcar agreed there likely are; deferring
to the site -specific study, part of the scope would be to look for those opportunities, what functions could
be improved.
If the Council adopts a125 buffer/setback, Councilmember Fraley-Monillas asked if anything stopped the
Port from redeveloping their property. Mr. Burcar said that may be a better question for the Port. The
issue laid out in Ecology's letter with the 125-foot buffer was it would require revegetation of the entire
110-foot buffer in response to any type of redevelopment which Ecology felt went the beyond
compensatory mitigation obligation under the Shoreline Management Act (SMA) in terms of ensuring the
impacts associated with redevelopment are adequately mitigated.
Councilmember Fraley-Monillas commented the Port currently has two large buildings with 30-40 year
leases on the south end of their property. If the Council continued with the 125-foot buffer, nothing would
prohibit the Council from developing the north portion of the property. Mr. Pater said the entire site in
theory could be redeveloped. He has heard that the health club would possibly remain as a part of new
development as an amenity to a mixed -use development. The buildings could continue as they exist but
could not expand to encroach further into the marsh. Councilmember Fraley-Monillas commented the
type of development may need to change.
Councilmember Fraley-Monillas commented the environment over the years has already lost to
development. She remembered when the marsh extended to Dayton and has seen pictures of it all the way
through the Safeway property. The marsh has shrunk over time due to development. She liked Option A
but asked if it changed the legal opinion. Mr. Taraday answered no, he disagreed with some of Ecology's
analysis. The missing piece is an assumption is being made by Ecology that new development could
occur on the marsh that would not trigger the no net loss standard and that it could be done in a buffer of
less than 110 feet, yet there is no science to prove that. The standard is no net loss; neither Option A or B
rely on the no net loss standard. The question is to what extent can the property be redeveloped and not
have a net loss. If scientists say it can be done with a 50-foot buffer, great, but that science does not
currently exist.
Mr. Taraday explained Ecology is proposing a default buffer of 110 feet; if Option A were converted to
say if scientists can show there can be no net loss with less than a 110-foot buffer, that would be more
Edmonds City Council Draft Minutes
January 24, 2017
Page 11
Packet Pg. 34
consistent with the SMA than referencing the CAO that has nothing to do with the SMA. For example, a
tennis court may have a very different impact on the marsh than a 3-story residential structure. While it is
true the tennis court footprint already exists, that does not mean a 3-story building on that same footprint
results in no net loss of habitat. He was disappointed in the analysis that has been done so far. Some
flexibility could be built in so that when a development plan is proposed in the future, consideration is
given to how close the development can get to the marsh and still have no net loss. There is no way to
know that now which was why he was not sure an interim designation would help because that answer
would not be provided until there was a development proposal.
Mr. Burcar pointed out the footnote in Option B references no net loss. Mr. Taraday explained the
standard he saw was the developer would have to demonstrate lift. Lift is the inverse of no net loss,
putting the burden on the people interesting in preserving the marsh to demonstrate that it would improve.
Mr. Burcar said these were suggestions for discussion. Mr. Pater reminded of the role of onsite mitigation
when redevelopment is proposed. Depending on the proposal, the purpose of mitigation is to at a
minimum bring it back to no net loss. For example, if there were a proposal to build a 10-story building
on the wetland edge and keep the buffer, that would degrade the condition of the marsh. The site -specific
study would determine how to mitigate impacts from development to achieve no net loss, depending on
the study and the willingness of the property owner go beyond no net loss. He agreed it was foggy until
development is proposed and a study is done.
Mr. Taraday said it's possible a scientist could say a 110-foot revegetated buffer is needed just to mitigate
the impact of a new development. Mr. Pater agreed, pointing out it was also a possibility the scientist
could say 50 feet was also adequate. That is the reason for the two options, one with reference to the CAO
and the other referencing the conditional change. He summarized there are a lot of unknowns because the
type of redevelopment that will occur is unknown.
Councilmember Nelson commented the Council is hearing a lot of doom and gloom. As the author of the
amendment to the CAO which is partially providing the option for a site -specific scientific study, the
intent is for the science to speak for itself. Instead of one -size -fits -all generic buffers, the goal is to have a
scientist determine what buffer makes the most sense. It is important to look to the science and where that
science leads within these parameters whether it is up to 110 feet or as low as 50 feet. As far as this
approach being common or not, having site -specific scientific studies has been included in other
jurisdictions' SMPs. Mr. Burcar agreed it is very common. Mr. Pater said it is a more detailed approach to
mitigation requirements in the SMP.
Councilmember Buckshnis said this is all just speculation. She relayed the citizens and the Bothell City
Council spent $11 million for a golf course that Forterra bought and plan to turn it into a natural area and
WRIA 8 provided some funding. The Port's Master Plan does not include moving the tennis courts or the
hotel, only the building housing the breweries, Blue Collar and the accountant. She anticipated
redevelopment would not happen for a while because the Port just made a lot of improvements to Harbor
Square. She cited projects that WRIA 8 has funded including the removal of mobile home parks to allow
free flowing water. Many cities have supported their environments using BAS to ensure its preservation
for future generations. She recommended the Council only consider Option A.
Council President Mesaros said Option A would allow for even a 10-foot buffer if the science supported
it. Mr. Burcar agreed there is no required dimension. Council President Mesaros said Option B does not
allow the buffer to be below 50 feet and would be more restrictive in protecting the marsh. Mr. Burcar
said the intent with Option A was a lot of jurisdictions want consistent provisions in the CAO and the
SMP because development often deals with both.
Edmonds City Council Draft Minutes
January 24, 2017
Page 12
Packet Pg. 35
4.3.a
Council President Mesaros asked about the process for Council to provide a response to Ecology by
March 30, 2017. Mr. Lien said he was looking for Council reaction. Staff could prepare a third alternative
that combines Option A and B for consideration at the February 7 or 14 Council meeting.
2. AUTHORIZATION FOR THE MAYOR TO SIGN AN INTERLOCAL AGREEMENT
BETWEEN THE CITY OF LYNNWOOD AND THE CITY OF EDMONDS FOR JOINT
FUNDING OF THE RECYCLING COORDINATOR
Public Works Director Phil Williams explained this is the latest iteration of the agreement with
Lynnwood that has been in place for a long time; Steve Fisher has been the City's Solid Waste/Recycling
Coordinator for the past 20 years. The proposed Interlocal Agreement extends that for the next biennium.
The funding remains the same with grants that Edmonds and Lynnwood receive. The difference between
the total cost and the grants is paid by the Water Utility as Mr. Fisher works on water conservation.
Councilmember Fraley-Monillas recalled a few years ago the Council passed a motion to have all City -
owned building participate in recycling. It was her understanding that was not happening in all City -
owned buildings. Mr. Williams recalled the motion included the ability for facilities staff to use up
materials. When the City contracts with building tenants, they are encouraged to use appropriate
recyclable or made from recycled materials products. Councilmember Fraley-Monillas suggested the
Recycling Coordinator observe buildings, noting there is a major building owned by the City that does not
recycle. Mr. Williams offered to meet with Councilmember Fraley-Monillas, Mr. Fisher and facilities
staff. Councilmember Fraley-Monillas suggested providing training and resources to tenants .
Councilmember Fraley-Monillas recalled an effort to co -locate recycling containers downtown. Mr.
Williams recalled the conversation but did not recall any action. Council President Mesaros said there are
some recycling containers downtown. Councilmember Fraley-Monillas said garbage cans should be co -
located with recycling containers. Mr. Williams offered to research but did not recall any specific action
or a funding source to provide publicly owned recycling containers. Councilmember Fraley-Monillas
recalled there was a big push since she has been on the Council to have recycling containers co -located
with garbage containers.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT
MESAROS, TO AUTHORIZE THE MAYOR TO SIGN THE INTERLOCAL AGREEMENT
BETWEEN LYNNWOOD AND EDMONDS TO JOINTLY FUND THE RECYCLING
COORDINATOR POSITION AND IMPLEMENT THEIR RESPECTIVE WASTE PREVENTION
AND RECYCLING PROGRAMS, STARTING IN 2017 AND CONTINUING THROUGH JUNE OF
2019. MOTION CARRIED UNANIMOUSLY.
3. PRESENTATION OF A PROFESSIONAL SERVICES AGREEMENT WITH THE
BLUELINE GROUP FOR THE 2018 WATERLINE REPLACEMENT PROJECT
City Engineer Rob English explained in November 2016 the City issued a Request for Qualifications
(RFQ) to hire a consultant to provide design engineering services for the 2018 and 2019 Waterline
Replacement Projects. The City received responses from nine engineering firms and the selection
committee selected Blueline based on their qualifications and experience. The proposed professional
services agreement is for preliminary design and conceptual layout for 12 sites, approximately 11,000
lineal feet of pipeline replacement. From that, final design will be done on approximately 5,000 — 6,000
feet depending on the sites which is included in the scope of work. The scope of work includes related
tasks such as geotechnical investigation, bid assistance and construction support. The total contract
amount is $361,300 which includes a management reserve of $32,800 for unforeseen conditions and
changes. The fee related to design services will be paid by the Water Utility Fund. Staff will return to
Council next year to amend the contract to complete final design for the remaining sites.
Edmonds City Council Draft Minutes
January 24, 2017
Page 13
Packet Pg. 36
Councilmember Tibbott observed the 2017 Waterline Replacement Project will replace 5,000 lineal feet
of water main and asked what percentage of the City's watermains that represents. Mr. Williams recalled
when the waterline replacement project began five years ago, 7,000 feet represented approximately 1% of
the total lineal footage of watermains in the City; 5,000 lineal feet would be slightly less than 1%. In
some years, 8,000+ lineal feet have been replaced; this proposal is 11,000 lineal feet over two years. Rate
revenues in excess of operations and maintenance go into a capital fund to fund this work. Cost increases
were factored into the 6-year rate increase; funds are included in the budget each year and the amount of
work is matched to that dollar amount. The lineal footage may vary depending on the size of the main.
Councilmember Tibbott observed replacing 7,000-8,000 lineal feet/year will cover the entire City in
approximately 100 years. Mr. Williams agreed that was the plan; doing 1 % a year was not a stretch goal
but it was better than doing no replacement which was done for many years. Great progress has been
made, replacing 35,000 feet of watermains or approximately 5-6 miles in last few years. The projects
usually start with the worst, although some waterlines are replaced when another project is occurring. The
program targeted the steel mains first because they leaked the most and had the highest maintenance
costs; now primarily cast iron pipes are being replaced.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO APPROVE THE PROFESSIONAL SERVICES AGREEMENT WITH BLUELINE GROUP
FOR THE 2018 WATERLINE REPLACEMENT PROJECT. MOTION CARRIED
UNANIMOUSLY.
4. SALARY COMMISSION ORDINANCE
City Attorney Jeff Taraday explained reinstating the Salary Commission arose during the budget process
and it was agreed to defer it until after the 2017 budget was approved. The proposed ordinance tracks
closely with state law. Most of the proposed Chapter 10.80 is from RCW 35.21.015; there are not many
areas where the City has a lot of discretion. One area of discretion is the size of the commission; staff
recommends five. In the past, HR has had difficulty filling the commission because it meets infrequently
and has a limited scope and a seven -member commission has been challenging to fill. A three -member
commission would create Open Public Meetings Act (OPMA) challenges so staff recommended five.
The ordinance also expressly states the judge's salary will not be set by the commission. The reasons
include, 1) to remain eligible for court improvement funds, the judge's salary needs to track with 95% of
the district court judge's salary and there is already a process in Chapter 2.15.040 for establishing the
judge's salary, and 2) in the past there was confusion when the FTE of the current judge was increased
from .55 to .85 which could potentially happen again. The commission would only set the salary of the
Mayor and Council. The commission decides the salaries, holds public hearings, file the salaries with the
City Clerk and unless there is a referendum petition to change the salaries, they go into effect
automatically when the Council adopts the budget. He advised no action is required tonight.
Councilmember Buckshnis commented this is different than the last commission where commissioners
selected other commissioners. Mr. Taraday said the last commission was not compliant with State law.
Councilmember Buckshnis observed the Council could not select commissioners, it had to be the Mayor
with the approval of Council. Mr. Taraday agreed, explaining that was straight out of the RCW; the
Mayor appoints with the approval of the City Council.
Councilmember Teitzel referred to Section 10.80.030.13 which states any increase or decrease in salary
established by the commission shall become effective and incorporated into the budget without further
action of the city council or the salary commission, observing that was unique, the only time a board or
commission action becomes effective without Council action. Mr. Taraday said the reason is because the
Edmonds City Council Draft Minutes
January 24, 2017
Page 14
Packet Pg. 37
4.3.a
Council is not allowed to set their own salaries; this is the State legislature's way keep of keeping the
Council's hands off it and allowed a Councilmember to have have mid-term increase in compensation.
Councilmember Fraley-Monillas commented the City Council is a public entity and having open,
transparent discussions and hardcore dynamics around compensation is really important. She appreciated
Mr. Taraday correcting the errors of the past.
It was the consensus of Council to schedule approval on the February 7, 2017 Consent Agenda.
5. PROFESSIONAL SERVICES AGREEMENT FOR URBAN FOREST MANAGEMENT
PLAN
Development Services Director Shane Hope recalled development of an Urban Forest Management Plan
has been an interest to the community for the last several years. The 2017 budget included $130,000 for
this project. Following a competitive process late last year, Davey Resources Group was selected as the
consultant for this project. The proposal includes an extensive public process. The focus of the Urban
Forest Management Plan is on public property and rights -of -way with some recognition of other things
such as a tree canopy assessment and assessment of trees in wildlife habitat corridors. The intent is to
have a draft completed by the end of 2017. She requested authorization for Mayor Earling to executive a
professional services agreement.
Councilmember Buckshnis said she and another Tree Board Members participated in the selection review
process; Davey Resources Group is owner operated and has been in business a long time. They have not
done a lot of work in this area because few cities have spent the money for this type of a plan. She asked
whether there was any conflict of interest for Ms. O'Connell since the City utilizes her for our purposes.
Ms. Hope answered there was not.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER NELSON, TO
AUTHORIZE THE MAYOR TO EXECUTE THE PROFESSIONAL SERVICES AGREEMENT
WITH DAVEY RESOURCES GROUP.
Councilmember Nelson thanked Ms. Hope for moving this project forward. He asked if the tree canopy
would provide a percentage of coverage. Ms. Hope answered that estimate will be determined via
sampling, LiDAR and other technology.
MOTION CARRIED UNANIMOUSLY.
8. REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS
This item was postpone to a future meeting.
9. MAYOR'S COMMENTS
Mayor Earling thanked Mr. James and Mr. Taraday for their work on the FD1 Interlocal Agreement. He
recognized it was a long, tedious process and they did a marvelous job representing the City.
Mayor Earling encouraged Councilmembers to attend the Health District regional meeting tomorrow at
12:30 p.m. in the Brackett Room. The City is contributing $40,000/year to help the Health District. He
relayed the District's plans to proceed with selling their building.
10. COUNCIL COMMENTS
Edmonds City Council Draft Minutes
January 24, 2017
Page 15
Packet Pg. 38
4.3.a
Councilmember Fraley-Monillas reported on the possibility of the Health District joining Snohomish
County which could affect the sale of their building. She encouraged Councilmembers as well as the
public to attend the Health District meeting which is open to the public.
Councilmember Teitzel reported the Council had an excellent retreat last Friday and Saturday; he thanked
Council President Mesaros for a full, tight agenda and a well -managed retreat. On Sunday he attended a
multicultural listening forum at the Edmonds Methodist Church that included three speakers, a Palestinian
immigrant, a Mexican immigrant and a member of the local LGBTQ community who talked about their
personal experiences, the challenges they face and their hopes for living here. It was a good opportunity
to hear their stories and ask questions; listening and talking in an interactive manner is a good way to
improve understanding and create trust and respect. He relayed the Port of Edmonds' reminder about the
Seattle Boat show on January 27 through February 4 and an invitation to visit the Port's booth.
Council President Mesaros thanked Councilmembers for their time and energy at the retreat. The retreat
included discussion regarding the format of business and study Council meetings as well as adding
committees into the meeting structure. He, Mr. Taraday, Mr. Passey and Mr. Pierce plan to meet to
discuss what changes will need to be made to accommodate committee meetings.
Council President Mesaros said the retreat also included discussion about the Council participating in
community projects. At Councilmember Buckshnis' suggestion, the first community project will be the
April 22 ivy pull in Hutt Park which the public is also invited to participate in. He will create a schedule
and assign Councilmembers to select a project. He hoped community projects would become a new
tradition for the Council. Using notes and minutes from the retreat he will begin to establish the Council
agenda for 2017.
Councilmember Nelson thanked Council President Mesaros for his leadership at the retreat. Collaboration
was evident by everyone in attendance, both Councilmembers and staff, and it was a pleasure to interact
outside the dais.
Councilmember Tibbott concurred with Councilmembers' comments about the retreat. He especially
liked the time spent with staff learning about their projects and for Councilmembers to discuss issues they
would like to work on in 2017. He reported on Lynnwood's open house regarding the Regional Fire
Authority and the upcoming vote. He provided Councilmembers a link to FAQs and other literature being
distributed to inform voters. It will be important for Edmonds to watch that effort and the direction toward
regional fire services.
Councilmember Buckshnis expressed her appreciation to Council President Mesaros for the concise,
effective and efficient retreat, her seventh. As she will be absent for a couple weeks due to knee surgery,
she reported on WRIA 8 and the Tree Board. WRIA8's request was $135 million; the budget includes $90
million. She anticipated cuts in salmon recovery due to the education issue. The WRIA 8 meeting also
included discussion regarding their work plans and strategies. She provided Councilmembers a
PowerPoint of WRIA 8's accomplishments last year. She reported the Tree Board selected co -presidents
and now have a full board in place.
Mayor Earling wished Councilmember Buckshnis the best in her surgery.
11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
This item was not needed.
Edmonds City Council Draft Minutes
January 24, 2017
Page 16
Packet Pg. 39
4.3.a
12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
13. ADJOURN
With no further business, the Council meeting was adjourned at 9:33 p.m.
Edmonds City Council Draft Minutes
January 24, 2017
Page 17
Packet Pg. 40
4.4
City Council Agenda Item
Meeting Date: 02/7/2017
Acknowledge receipt of a Claim for Damages from Arthur Ray Ault (amount undetermined).
Staff Lead: Linda Hynd
Department: City Clerk's Office
Preparer: Linda Hynd
Background/History
N/A
Staff Recommendation
Acknowledge receipt of the Claim for Damages by minute entry.
Narrative
Arthur Ray Ault
217 4th Avenue N.
Edmonds, WA 98020
(amount undetermined)
Attachments:
Ault Claim for Damages
Packet Pg. 41
RECEIVED
4.4.a
JAN 2 7 2011 CITY OF EDMONDS
CLAIM FOR DAMAGES FORM
ED313ONDS CITY M Date Claim Form
eceived h Clty
Please take note that SI -mdA &y 'of (J % who currently resides at al,�I � � ✓�
ILI l %� �, mailing address 'A&Vlf e�,4l%'�
home phone # work phone �jr and who resided at 0� / �
at the time of the occurrence and whose date of birth is �� is claiming damages
against' /77` Lr ZO M9 , W in the sum of $ A—Iyl�l' `� arising out of the following circumstances listed below.
DATE OF OCCURRENCE: -�,��� - TIME: �+
LOCATION OF OCCURRENCE: ` � T f�J � �Vin)
DESCRIPTION: G' 1)241V
1. Describe the conduct and circumstance th t brought a out the injury or damage. Also de tribe the in' or am e.
r'J J ! �'I 'G��l �. t �J,I ��ri' 7�
�-,G fail. �., �- 9.�r�3y �.S'r 1/'�tT /�% � 1�c°>L, ` �fi% i�.� I.JLri !••,rj/' L..��
(attach an extra sheet for additional information, if needed)
2. Provide a list of witnesses, if applicable, to the oc �rgence including names, addresses, and phone n7u ! rs.
3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair.
4. Have you submitted a claim for damages to your insurance company?
If so, please provide the name of the insurance company:
and the policy #:
Yes / No
* * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY
License Plate # Driver License #
Type Auto:
(year) (make) (model)
DRIVER: OWNER:
Address: Address:
Phone#: Phone#:
Passengers:
Name: Name:
Address: Address:
d
a�
M
E
M
C
E
V
N
00
Fonn Revised 05/06/14 Page I of 2
Packet Pg. 42
4.5
City Council Agenda Item
Meeting Date: 02/7/2017
Approval of claim, payroll and benefit checks, direct deposit and wire payments.
Staff Lead: Scott James
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #223850 through #223851 dated January 19, 2017 for $4,278.67, checks
#223852 through #223922 dated January 26, 2017 for $200,167.25 and checks #223923 through
#224015 dated February 2, 2017 for $482,430.47 (reissued check #223993 $642.00). Approval of wire
payments on January 19, 2017 for $31,291.66 and January 20, 2017 for $230.99
Approval of payroll direct deposit and checks #62574 through #62582 for $515,945.09, benefit checks
#62583 through #62592 and wire payments of $505,165.28 for the pay period January 16, 2017 through
January 31, 2017.
Staff Recommendation
Approval of claim, payroll and benefit checks, direct deposit and wire payments.
Fiscal Impact
Claims and wire payments $718,399.04
Re -issued check #223993 $642.00
Payroll
Payroll checks and direct deposit $515,945.09
Benefit checks and wire payments $505,165.28
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Attachments:
claim cks 01-19-17a
US Bank wire payment 01-19-17
US Bank wire post 01.20.17
claim cks 01-26-17
claim cks 02-02-17
FrequentlyUsedProjNumbers 02-02-17
payroll 01.31.17
payroll benefit 01.31.17
Packet Pg. 43
4.5.a
vchlist
01 /20/2017 9:16:47AM
Bank code : usbank
Voucher Date Vendor
223850 1/19/2017 075138 THREAT TRACK SECURITY
223851 1/19/2017 062693 US BANK
2 Vouchers for bank code : usbank
2 Vouchers in this report
Voucher List
City of Edmonds
Page: 1
c
.y
O
d
Invoice PO # Description/Account Amoun m
INVO0252776 VIPRE BUSINESS PREMIUM RENE\ vi
VIPRE Business Premium Subscripti(
512.000.31.518.88.49.00 3,745.0(
9.8% Sales Tax
r
512.000.31.518.88.49.00 367.0:
Tota
3520.16 INV#3520 01/06/17 - POLICE DEP
CATALOG ENVELOPES 6x9
001.000.41.521.10.31.00
5 GALLON PAILS WITH LIDS
001.000.41.521.80.31.00
INVISIBLE TAPE
001.000.41.521.10.31.00
BOXES OF MED BINDER CLIPS
001.000.41.521.10.31.00
BOXES OF SMALL BINDER CLIPS
001.000.41.521.10.31.00
WALL CALENDAR FOR PROP RO
001.000.41.521.80.31.00
FEDEX CHG #16-20049
001.000.41.521.10.42.00
3520.17 INV#3520 01/06/17 - POLICE DEP
ROLATAPE MEASURING WHEEL
001.000.41.521.22.31.00
Tota
Bank tota
Total voucher
T�
m
1 : 4,112.0, y
�
14.2z o
L
13.2' a
E
13.6E m
11.81 O
4.9E
DI a
20.8, Q
ti
20.6' w
r
T
ti
67.3(
1 : 166.6E, I: 4,278.6N
lie
V
s : 4,278.6" E
c
a�
E
t
c�
Q
Page: 1
Packet Pg. 44
4.5.a
vchlist
01 /20/2017 9:16:47AM
Bank code : usbank
Voucher Date Vendor
Voucher List
City of Edmonds
Invoice
PO # Description/Account
Page: 2
Amoun
Page: 2
Packet Pg. 45
4.5.b
vchlist Voucher List Page: 1 +,
01/20/2017 9:31:04AM City of Edmonds i
=a
N
Y
Bank code : usbank
V
�
Voucher Date Vendor Invoice
PO # Description/Account
Amoun
m
1192017 1/19/2017 062693 US BANK 1865
FAC MAINT - SHOP TRIM MASTER
m
Fac Maint - Shop Trim Master Cutter
001.000.66.518.30.35.00
3,496.5E c
Fac Maint - Shop Caulk Kit
001.000.66.518.30.35.00
298.0( o
City Hall - Brail Sign
001.000.66.518.30.31.00
43.7,
2519.16
INV#2519 01/06/17 - POLICE DEPT i
E
MINIMUM MONTHLY SERVICE CHG
5
001.000.41.521.80.41.00
L)
10.3E o
SHRED 1 TOTE @ $4.65 11/23/16
001.000.41.521.10.41.00
M
4.6E o
CALENDAR REFILL-MACHADO
Q.
001.000.41.521.22.31.00
28.0E Q
2519.17
INV#2519 01/06/17-POLICE DEPT #'
IAPE MEMBERSHIP-SCHEELE
ti
N
001.000.41.521.11.49.00
50.0( cO
IAPE MEMBERSHIP DUES-HAWLEI
v
001.000.41.521.11.49.00
50.0(
IAPE MEMBERSHIP DUES- MANDE`
C6
001.000.41.521.80.49.00
50.0(
REG. WSHNA CONF - FROLAND
001.000.41.521.40.49.00
215.0(
2674.16
WESCO - FLEET SUPPLIES
E
Wesco - Fleet Supplies
Q.
511.000.77.548.68.31.10
29.3, m
Home Depot - Supplies
L
3
511.000.77.548.68.31.10
19.0: �c
Amazon - Unit 106 - Straps
511.000.77.548.68.31.10
59.2E N
Home Depot - Unit E119PR - Supplies
511.100.77.594.48.64.00
32.5. r
Amazon - Unit E128PR - Folding Ste
511.100.77.594.48.64.00
92.3z E
L)
2
r
a
Page: 1
Packet Pg. 46
vchlist
01 /20/2017 9:31:04AM
Bank code : usbank
Voucher Date Vendor
1192017 1/19/2017 062693 US BANK
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
Amazon - Unit 47 - Straps
511.000.77.548.68.31.10
Fisheries - Units M16 & 449 Supplie
511.000.77.548.68.31.10
Home Depot - Unit 14 - Supplies
511.000.77.548.68.31.10
Mill Supply - Unit 95 - Blower Motor
511.000.77.548.68.31.10
2674.17
THE TRUCK STOP PARTS - UNIT
The Truck Stop Parts - Unit 138 Ra
4.5.b
Page: 2
di<
=a
N
a�
Amoun
r
m
c
m
48.4E
s
c
64.2'
0
L
14.3E
Q.
60.9( E
13 0
,
444.9( co
R >
0
Q.
47.3( Q
20
345.8 , N
00
r
937.2� "
ti
308.5z
0
204.0( a0i
G, E
a i Q.
340.0( m
L
�3
135.7'
m
95.8,
r
385.3E y
S E
t
U
0
r
Page: 2
Packet Pg. 47
4.5.b
vchlist Voucher List Page: 3
01/20/2017 9:31:04AM
City of Edmonds
a�
L
Bank code : usbank
NY
a�
Voucher Date Vendor
Invoice PO #
Description/Account
Amoun
1192017 1/19/2017 062693 US BANK
(Continued)
r
001.000.64.576.81.31.00
60.2E
RARE SEEDS: CITY PARK GREENH
001.000.64.576.81.31.00
13.5(
JOHNNY'S: CITY PARK GREENHOU
001.000.64.576.81.31.00
18.5E o
EDMONDS DEVELOPMENT SERVIC
132.000.64.594.76.65.00
205.0( Q-
4675.17
4675 PARKS CR CARD 2017
E
PSW ISA YOU'RE GOING TO SOIL T
I
001.000.64.576.80.49.00
297.1 E ,-
WRPA CONFERENCE 2017 RANKIN
001.000.64.571.21.49.00
538.0( >
STORMING THE SOUND: JAN TRAII
001.000.64.571.23.49.00
Q.
10.0( a
VERDANT HEALTHIER COMMUNIT)
Q
001.000.64.571.22.49.00
49.0( N
NWA HEALTH FITNESS EXPO AD
00
001.000.64.571.22.41.40
r
250.0( "
4697
AT GRADE CROSSING
~
Lunches for meeting Rep -elect Prami
d6
001.000.21.513.10.49.00
58.7( IL
5179.16
IPADS, LED MONITORS, MAINTENA
Verizon Wireless - iPad Pro 9.7 32GE
a�
001.000.62.558.60.35.00
1,383.4E E
Amazon - Philips Monitors Bdm4350L
a
001.000.62.558.60.35.00
1,866.2(
Pingman - Ping Plotter Pro Maintenar
3
001.000.31.518.88.48.00
49.9E Y
Newegg.com - Tripp Lite DWM3770X
001.000.31.518.88.35.00
105.9� m
Amazon - Microsoft P3Q-00001 Wirel
N
001.000.31.518.88.35.00
58.9<
Amazon - Samsung UN60KU6300 60
001.000.31.518.88.35.00
897.9E E
U
r
a
Page: 3
Packet Pg. 48
4.5.b
vchlist
Voucher List
Page: 4
01/20/2017
9:31:04AM
City of Edmonds
a�
L
Bank code :
usbank
NY
a�
Voucher
Date Vendor
Invoice PO #
Description/Account
Amoun
r
1192017
1/19/2017 062693 US BANK
(Continued)
Monoprice - FLEXboot Ethernet Netw
001.000.31.518.88.31.00
m
157.2 1
Monoprice - Mini DisplayPort 1.2 to
001.000.31.518.88.31.00
48.3t
Techsmith - Camtasia Government
o
001.000.31.518.88.31.00
245.6E
Amazon - Kootion 2GB Flash Drives -
Q-
001.000.31.518.88.31.00
52.5E E
Amazon - Mat Cutter, T-Square and F
7
001.000.31.518.88.31.00
U
134.2z 4-
Cross Match Technologies - Phone
o
001.000.31.518.88.41.00
439.2( >
5179.17 HELP DESK & DESKTOP MANAGEh
o
Q.
Annual Subscription for Desktop Cent
a
512.000.31.518.88.48.00
2,772.3E Q
Annual Subscription for ServiceDesk
ti
512.000.31.518.88.48.00
N
2,665.5E 00
ARIN - Annual maintenace for autono
512.000.31.518.88.48.00
200.0(
5639 1099, W-2, 1095 FORMS AND ENVE
C6
Tyler Business Forms - 1099, W-2, V
001.000.31.514.23.31.00
375.0,
5923.16 ADVERTISING, DIVERSITY COMMIE
y
Facebook advertising for holiday marl
E
001.000.61.558.70.41.40
34.2: M
Facebook advertising for Diversity
001.000.61.557.20.41.40
50.3, .3
Facebook advertising for holiday
Y
001.000.61.558.70.41.40
100.0(
Supplies and refreshments for Divers
m
001.000.61.557.20.31.00
264.4E j
Posters for holiday market
001.000.61.558.70.41.00
57.9E
Coffee for Diversity Commission Worl
E
t
U
r
a
Page: 4
Packet Pg. 49
vchlist
01 /20/2017 9:31:04AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
1192017 1/19/2017 062693 US BANK (Continued)
5923.17
6254.16
6254.17
7476
7483
PO # Description/Account
001.000.61.557.20.31.00
ECONOMIC FORECAST MEETING
Economic Forecast Annual Confere
001.000.61.558.70.49.00
Off icespace database services for
001.000.61.558.70.41.00
6254 PARKS CR CARD 2016
SAGAMORE PUBLISHING: BOOK
001.000.64.571.21.31.00
NRPA: BOOK MGMT OF PARKS &
001.000.64.571.21.31.00
6254 PARKS CREDIT CARD 2017
WRPA2017 CONFERENCE HITE
001.000.64.571.21.49.00
SHANES VISA, MISC CHARGES
Wood design info packet
001.000.62.524.20.49.00
FBCI Webinar series
001.000.62.524.10.49.00
Parking fee's 12/15 and 12/21
001.000.62.524.10.43.00
INV#7476 01/06/17 - BARD - EDM
ON-LINE TRAINING NEW WORLD
001.000.41.521.40.49.00
TLO SEARCHES 12/2016
001.000.41.521.21.41.00
WASHINGTON DC TRIP
Airport parking for DC trip
001.000.21.513.10.43.00
Phil Williams -- hotel
001.000.65.518.20.43.00
Patrick Doherty -- hotel
001.000.61.558.70.43.00
Patrick Doherty -- hotel
4.5.b
Page: 5
a�
L
0
a�
Amoun
r
m
43.9,
nc
c
190.8�
we o
L
100.0(
Q.
P) E
80.4E
R U
81.0< o
�a
0
269.0( a
El
IL
ti
93.2 1 00
r
200.0(
C6
41.3(
or
c
a�
23.0( E
0
12.2E m
L
�3
84.0(
m
444.3E
r
282.8E y
E
t
U
0
r
a
Page: 5
Packet Pg. 50
El
IL
ti
93.2 1 00
r
200.0(
C6
41.3(
or
c
a�
23.0( E
0
12.2E m
L
�3
84.0(
m
444.3E
r
282.8E y
E
t
U
0
r
a
Page: 5
Packet Pg. 50
vchlist
01 /20/2017 9:31:04AM
Bank code : usbank
Voucher Date Vendor
1192017 1/19/2017 062693 US BANK
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
001.000.61.557.20.43.00
Mayor Earling -- hotel
001.000.21.513.10.43.00
8017.16
ENG CREDIT CARD DECEMBER 2
Handbook of PVC Pipe Design and
001.000.67.518.21.49.00
White Board for Kerr Room
001.000.67.518.21.48.00
Pedestrian Safety Task Force -
111.000.68.542.31.49.00
9.8% Sales Tax
001.000.67.518.21.48.00
8017.17
ENG CREDIT CARD
Edwards.Storm Con
422.000.72.531.40.49.00
8083.16
VISA BILL- DEV SERV, MISC CHA
Dev Sery Supplies- Amazon 8 char
001.000.62.524.10.31.00
Code books- WABO, building
001.000.62.524.20.49.00
Adobe- services- Brad
001.000.62.524.10.49.00
CHair - Jeanie
001.000.67.518.21.35.00
Tree Board- Arbor Day Foundation
001.000.62.524.10.41.00
8083.17
VISA BILL VARIOUS CHARGES
APA NATL conference- Shane Hop
4.5.b
Page: 6
e
=a
N
a�
Amoun
r
m
155.0(
463.6E c
0 0
0
L
138.9(
Q.
314.91 E
.a
399.0( ,-
0
30.8 1 >
0
Q.
535.0( Q
R( r�
N
ge co
r
97.4' "
ti
188.6, c6
54.8� o
c
a�
119.6E E
fei cv
Q.
15.0( m
L
�3
Y
865.0(
n) m
70.4z
W E
m
1,883.9, E
U
0
r
Page: 6
Packet Pg. 51
vchlist
01 /20/2017 9:31:04AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
1192017 1/19/2017 062693 US BANK (Continued)
9821.16
9821.17
BID-1687
1 Vouchers for bank code : usbank
1 Vouchers in this report
PO # Description/Account
MyPlaceToLearn - GASB 68 webina
001.000.31.514.23.49.00
INV#9821 01/06/17 - GREENMUN -
DEICER AND SCRAPERS
001.000.41.521.22.31.00
WAPCA MEMBER DUES-ROBINS
001.000.41.521.26.49.00
INV#9821 01/06/17 - GREENMUN -
LEATHER SAM BROWNE BELT
001.000.41.521.22.35.00
LETTER SIZE SLIMLINE FORM H
001.000.41.521.22.35.00
POSSE BOX CLIPBOARD HOLDE
001.000.41.521.22.35.00
ADJUSTABLE CITATION HOLDER
001.000.41.521.22.35.00
SAFARILAND 6360 ALS/SLS HOL
001.000.41.521.22.35.00
KINGSTON DATA USB DRIVE
001.000.41.521.40.35.00
STREAMLIGHT SL-20L FLASHLIG
001.000.41.521.22.35.00
STREAMLIGHT SL-20L BATTERIE
001.000.41.521.22.35.00
NIKON COOLPIX DIGITAL CAMER
001.000.41.521.22.35.00
FACEBOOK ADVERTISING
Facebook advertising for holiday
140.000.61.558.70.41.40
Tota
Bank tota
Total voucher
4.5.b
Page: 7
or
S
=a
N
a�
Amoun
r
m
r
m
60.0(
E
c
20.6� o
�
50.0( Q-
E E
.a
76.9� ,-
OL
73.9< >
R o
Q.
70.6 , Q
48.5: 1-
cm 00
347.2( "
ti
64.9(
H-
301.5�
�
a�
134.7E E
A Q.
131.7' L
�3
1,260.3z cca
1 : 31,291.6E N
1 : 31,291.6E
r
c
s : 31,291.6E E
t
U
r
Page: 7
Packet Pg. 52
vchlist
01 /20/2017 9:31:04AM
Bank code : usbank
Voucher Date Vendor
Voucher List
City of Edmonds
Invoice
PO # Description/Account
4.5.b
Page: 8
Amoun
Page: 8
Packet Pg. 53
a�
L
N
a�
r
m
c
m
c
0
L
Q
E
M
V
4-
0
O
L
Q
Q
a
ti
N
00
r
ChkEdPst
01/20/17 9:40AM
Document M 1549063 Date: 01/20/2017
Check M 1202017 Bank code: usbank
Vendor: 062693 US BANK
Post into: 01/2017 Check amount: 230.99
Doc Source Account Number
UTAUUILIC
O J 1 I.VVV.G 10.'+VV
disburse
B 421.000.213.400
disburse
S*
B 421.000.111.100
disburse
S*
B 511.000.111.100
disburse
S*
B 812.000.111.100
disburse
S*
B 812.000.213.400
Balance Sheet Totals:
461.98 DB
Check Posting List
City of Edmonds
Posting M 54553
Description
VOUCHERS PAYABLE
VOUCHERS PAYABLE
CASH
CASH
CASH
VOUCHERS PAYABLE
461.98 CR
Group: jacobson
Difference:
4.5.c
Page: 1
Amount
146.99 DB
84.00 DB
84.00 CR
146.99 CR
230.99 DB
230.99 CR
0.00
r
a
S* = Automatic Summary Page: 1
Packet Pg. 54
ChkEdPst
01 /20/17 9:40AM
Check Posting List
City of Edmonds
Summary Documents
Document #: 1549064 Posting #: 54553 Date: 01/20/2017
Reference: 511
Description: disburse - FUND 511 SUMMARY
Post into: 01/2017
Account Number Description
B 511.000.111.100 Automatic Summary
Balance Sheet Totals: DB 146.99 CR Difference:
Document #: 1549065 Posting #: 54553 Date: 01/20/2017
Reference: 812
Description: disburse - FUND 812 SUMMARY
Post into: 01/2017
Account Number Description
B 812.000.111.100
B 812.000.213.400
Automatic Summary
Automatic Summary
Balance Sheet Totals: 230.99 DB 230.99 CR Difference:
Document #: 1549066 Posting #: 54553 Date: 01/20/2017
Reference: 421
Description: disburse - FUND 421 SUMMARY
Post into: 01/2017
Account Number Description
B 421.000.111.100 Automatic Summary
Balance Sheet Totals: DB 84.00 CR Difference:
S* = Automatic Summary
4.5.c
Page: 2
Amount
146.99 CR
Amount
230.99 DB
230.99 CR
0.00
Amount
84.00 CR
Page: 2
Packet Pg. 55
ChkEdPst
01 /20/17 9:40AM
Fund
Check Posting List
City of Edmonds
Balance Sheet Fund Totals
Debits
Credits Difference
421
WATER FUND
84.00
84.00
0.00
511
EQUIPMENT RENTAL FUND
146.99
146.99
0.00
812
CLAIMS FUND
230.99
230.99
0.00
S* = Automatic Summary
4.5.c
Page: 3
.r
m
L
Page: 3
Packet Pg. 56
O
L
Q
E
ChkEdPst
01 /20/17 9:40AM
Documents with errors : 0
Documents with warninqs : 0
Check Posting List
City of Edmonds
Errors / Warnings
4.5.c
Page: 4
S* = Automatic Summary Page: 4
Packet Pg. 57
4.5.d
vchlist
01 /26/2017 10:31:40AM
Bank code: usbank
Voucher
223852
223853
223854
223855
223856
Voucher List
City of Edmonds
Date Vendor Invoice
1/26/2017 074306 AMWINS GROUP BENEFITS INC 4614962
1/26/2017 060228 ANS OF WASHINGTON INC
1/26/2017 069751 ARAMARK UNIFORM SERVICES
1/26/2017 064706 AW C
NOTARY EDWARDS
1988976028
47636
1/26/2017 012005 BALLAND GILLESPIE POLYGRAPH 2O17-004
Page:
c
ca
.r
.y
O
a�
r
PO # Description/Account Amoun m
FEB 2017 LEOFF 1 MEDICAL INSUF
BARNARD, COOPER & WEINZ
617.000.51.517.20.23.10 1,161.1,
ALL OTHERS U
009.000.39.517.20.23.10 8 625.91
Tota
NOTARY RENEWAL & SUPPLIES
NOTARY RENEWAL
130.000.64.536.20.49.00
NOTARY SUPPLIES
130.000.64.536.50.31.00
Tota
PARKS MAINT UNIFORM SERVICE
PARKS MAINT UNIFORM SERVIC
001.000.64.576.80.24.00
Tota
2016 ANNUAL DRUG & ALCOHOL
ANNUAL ASSESMENT FEE + Mem
001.000.64.576.80.41.00
ANNUALASSESMENTFEE +Mem
511.000.77.548.68.41.00
ANNUALASSESMENTFEE +Mem
111.000.68.542.90.41.00
ANNUALASSESMENTFEE +Mem
421.000.74.534.80.41.00
ANNUALASSESMENTFEE +Mem
423.000.75.535.80.41.00
ANNUALASSESMENTFEE +Mem
422.000.72.531.90.41.00
INV 2017-004 EDMONDS PD
Tota
E
I: 9,787.0E c
m
Cl �
c
c0
80.0( o
87.81 a
I : 167.&
U
'-
O
57.3: ru
1 : 57.3, p
L
Q
IV Q0.
bi . .
109.4E N
bi 00
163.5E .,
bi r
326.5( N
bi r
0
326.5( w
bi Y
U
326.5( E
bi .@
326.5( U
r
I: 1,579.0( as
E
t
U
R
.r
r
a
Page: 1
Packet Pg. 58
vchlist
01 /26/2017 10:31:40AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
223856 1/26/2017 012005 BALLAND GILLESPIE POLYGRAPH (Continued)
223857 1/26/2017 075917 BANK OF AMERICA NA
223858 1/26/2017 002100 BARNARD, EARL
223859 1/26/2017 075217 BASLER, TONY
223860 1/26/2017 071348 BERGERABAM
223861 1/26/2017 069295 BROWN, CANDY
8-36675
13
16274
317519
5310 WATER BIRDS
223862 1/26/2017 074776 BUCKSHNIS, DIANE 122016
PO # Description/Account
PRE -EMPLOY EXAM - STANLEY
001.000.41.521.10.41.00
PRE -EMPLOY EXAM - CASSIN
001.000.41.521.10.41.00
PRE -EMPLOY EXAM - BARKALO"
001.000.41.521.10.41.00
Freight
001.000.41.521.10.41.00
Tota
WA-866-AF UTILITY REFUND
WA-866-AF Utility refund due to
411.000.233.000
Tota
LEOFF 1 MEDICAL REIMBURSME
Prescriptions/Medicare Premium/Ey
617.000.51.517.20.23.00
Tota
INTERPRETER
INTERPRETER
001.000.23.512.50.41.01
Tota
E4MB.SERVICES THRU 1/13/17
E4MB.Services thru 1/13/17
016.000.66.518.30.41.00
Tota
5310 WATER BIRDS INSTRUCTIO
5310 WATER BIRDS INSTRUCTIO
001.000.64.571.22.41.00
Tota
COUNCIL TRAVEL REIMBURSEM
4.5.d
Page: 2
c
ca
.y
0
a
a�
Amoun
m
L_
225.0(
m
225.0( U
4-
225.0( c
m
7.0( -0682.0( ca
0
c�
a
13.0'
1 : 13.0'
N' w
0
e
1,413.6< c
1 : 1,413.6'� a
0.
Q
E�
r
Q
Page: 2
Packet Pg. 59
vchlist
01 /26/2017 10:31:40AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
223862 1/26/2017 074776 BUCKSHNIS, DIANE (Continued)
223863 1/26/2017 073029 CANON FINANCIAL SERVICES 16813091
16916860
16916863
16916864
PO # Description/Account
WRIA8 Meetings in Bellevue
001.000.11.511.60.43.00
Tota
CONTRACT CHARGE FOR COUN
Contract Charge for Council Canon
001.000.11.511.60.31.00
9.8% Sales Tax
001.000.11.511.60.31.00
INV 16916860 EDMONDS PD
IR6255 COPIER CONTRACT 01/17
001.000.41.521.10.45.00
B/W METER USE 10/16-12/16
001.000.41.521.10.45.00
IR 33251 COPIER CONTRACT 01/1
001.000.41.521.10.45.00
B/W METER USE 10/16-12/16
001.000.41.521.10.45.00
COLOR METER USE 10/16-12/16
001.000.41.521.10.45.00
IRC 5240A COPIER CONTRACT 01
001.000.41.521.10.45.00
B/W METER USE 10/16-12/16
001.000.41.521.10.45.00
COLOR METER USE 10/16-12/16
001.000.41.521.10.45.00
9.8% Sales Tax
001.000.41.521.10.45.00
COPIER RENTAL
COPIER RENTAL
001.000.23.523.30.45.00
COPIER MAINTENANCE FEE
001.000.23.523.30.48.00
C/A 572105 CONTRACT# 3091/05
4.5.d
Page: 3
c
ca
.y
0
0-
W
Amoun
m
L_
44.5
1 : 44.51 0
t
U
CI
W
c
26.4z �
2.6(
0
151.81 a
245.3(
7
60.7( o
37.8' o
L
a
Q.
350.0( Q
160.0( �
65.5( ti
r
co
200.5� N
r
0
124.6: Y
E
65.3:
r
244.3(
21 E
t
R
.r
r
Q
Page: 3
Packet Pg. 60
vchlist
01 /26/2017 10:31:40AM
Bank code : usbank
Voucher Date Vendor
223863 1/26/2017 073029 CANON FINANCIAL SERVICES
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
Finance dept copier contract charge
001.000.31.514.23.45.00
B&W Meter usage IRC5250
001.000.31.514.23.45.00
Color Meter usage IRC5250
001.000.31.514.23.45.00
9.8% Sales Tax
001.000.31.514.23.45.00
16916865
CITY CLERKS COPIER LEASE & US
CITY CLERKS COPIER CONTRACT
001.000.25.514.30.45.00
9.8% Sales Tax
001.000.25.514.30.45.00
16916866
PARKS & REC C5250 COPIER CON'
PARKS & REC C5250 COPIER CON'
001.000.64.571.21.45.00
16916867
CANON 5250
5250 lease and copier charges
001.000.22.518.10.45.00
5250 lease and copier charges
001.000.61.557.20.45.00
5250 lease and copier charges
001.000.21.513.10.45.00
9.8% Sales Tax
001.000.22.518.10.45.00
9.8% Sales Tax
001.000.61.557.20.45.00
9.8% Sales Tax
001.000.21.513.10.45.00
16916868
WWTP: JAN 2017 MO CHG +10/1-1,
JAN 2017 MO CHG
423.000.76.535.80.45.00
10/1-12/31/16 B&W and COLOR ME-
423.000.76.535.80.45.00
4.5.d
Page: 4
c
ca
.y
0
0-
W
Amoun
m
L_
209.6'
m
158.6E U
4-
228.4E c
m
58.4
c�
0
2,346.6E L>%
c�
a
229.9E
U
w
584.2, 0
0
L
699.6E a
Q
87.4(
N
00
87.4E
ti
r
68.5(
N
8.5 , c
N
8.51 U
82.4E
m
548.6E t
U
R
.r
r
Q
Page: 4
Packet Pg. 61
vchlist
01 /26/2017 10:31:40AM
Bank code : usbank
Voucher Date Vendor
223863 1/26/2017 073029 CANON FINANCIAL SERVICES
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
16916869
CANON 2501F
Canon 2501F lease and copier char
001.000.21.513.10.45.00
9.8% Sales Tax
001.000.21.513.10.45.00
16916870
BLDG PRINTER- CONTRACTAND
BLDG PRINTER- CONTRACTAND
001.000.62.524.10.45.00
16916871
PLANNING PRINTER CONTRACT
Planning printer
001.000.62.524.10.45.00
16916872
P&R PRINTER IRC2501F CONTRA
P&R PRINTER IRC2501F CONTRA
001.000.64.571.21.45.00
16916873
PARKS IRC2501F COPIER CONTR
PARKS IRC2501F COPIER CONT
4.5.d
Page: 5
c
R
.y
0
a
a�
Amoun
m
L_
gE Y
102.3z
t
U
10.0: 4-
E W
c
E
109.5�
AI c�
0 j 71.3, ,
C,
a
C'
35.5'
Al
Ai o
138.3: 0
K; o
L
CL a
29.91 Q
2.9z 00
CP
ti
26.4z
N
10.9< o
N
Y
127.5z
E
16.1
1 0
m
185.7,e
R
.r
r
Q
Page: 5
Packet Pg. 62
vchlist
01 /26/2017 10:31:40AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
223863 1/26/2017 073029 CANON FINANCIAL SERVICES (Continued)
223864
223865
223866
16920277
16920278
1/26/2017 075023 CAROLYN DOUGLAS COMMUNICATION 62
1/26/2017 075899 CEMS SERV
1202716
1/26/2017 003710 CHEVRON AND TEXACO BUSINESS 49455305
PO # Description/Account
B/W METER CHARGES 11/9/16-12/3
001.000.41.521.10.45.00
COLOR METER CHARGES 11/9-12K
001.000.41.521.10.45.00
9.8% Sales Tax
001.000.41.521.10.45.00
ENG COPIER - JANUARY 2017
Eng Copier - January 2017
001.000.67.518.21.45.00
CONTRACT/EXTRA COPIES CHAR(
Contract charge 1-1-17 thru 1-31-17 1
001.000.62.524.10.45.00
Addtl copies, 8-1-16 thru 12-31-16
001.000.62.524.10.45.00
Total
COMMUNICATIONS/COMMUNITY O
Communications/Community Outreac
001.000.61.557.20.41.00
Total
WWTP: 12/27/16 ANALYZER INSTA
12/27/16 ANALYZER INSTALL/CALIE
423.000.76.535.80.41.00
Total
INV 49455305 ACCT 7898305185 EC
FUEL FOR NARC VEHICLE
104.000.41.521.21.32.00
CAR WASHES (2) FOR NARC VEHI(
104.000.41.521.21.32.00
TAX EXEMPT FILING FEE
104.000.41.521.21.32.00
Total
4.5.d
Page: 6
c
ca
.y
0
a
a�
Amoun
m
L_
62.5(
m
221.7E U
4" 46.0E c
m
307.1
0
L
344.0( a
E
2,789.7(
11,780.6E
0
c�
0
L
2,500.0( a
2,500.0( Q
ti
N
O
625.0(
625.0( r
6
N
r
O
N
170.7,
E
21.9� 'ca
1.9<
194.5t E
t
R
.r
r
a
Page: 6
Packet Pg. 63
vchlist
01 /26/2017 10:31:40AM
Bank code : usbank
Voucher Date Vendor
223867 1/26/2017 069457 CITY OF EDMONDS
223868 1/26/2017 019215 CITY OF LYNNWOOD
223869 1/26/2017 065519 CITY OF LYNNWOOD
223870 1/26/2017 065519 CITY OF LYNNWOOD
223871 1/26/2017 075919 CLAYTON FREEMAN
223872 1/26/2017 069892 COLUMBIA FORD INC
Voucher List
City of Edmonds
Invoice
E6FA.STF20160025
12671
2017 #1
12795
1-06550
3-H904
223873
1/26/2017
061529 COMPTON, DOUGLAS
BB13448
223874
1/26/2017
006200 DAILY JOURNAL OF COMMERCE
3321058
PO # Description/Account
E6FA.STF20160025 SEPA REVIE
E6FA.STF20160025 SEPA Review
422.200.72.594.31.41.00
Tota
NOV 2016 O&M CHARGES
Nov O&M charges
423.000.75.535.80.47.20
Tota
NARCOTICS BUY FUND - EDMON
NARCOTICS BUY FUND 2017 #1
104.100.41.521.21.49.00
Tota
INV 12795 1/3 NARCOTIC SGT. - 4
1/3 NARC SGT SAL & BEN - 4TH
104.100.41.521.21.51.00
Tota
#500050979-SM UTILITY REFUND
#500050979-SM Utility refund - rec
411.000.233.000
Tota
UNIT 779 - REPLACEMENT UNIT 7
Unit 779 - Replacement Unit 779, N
511.100.77.594.48.64.00
Tota
SICK LEAVE BUYBACK REIMBUR
FOR OT 12/14/16-1/6/17
001.000.41.521.22.11.00
4.5.d
Page: 7
W
c
ca
.y
0
a
a�
Amoun
i
225.0(
I : 225.0( 4)
t
U
4-
a)
c
27,602.0(
1 : 27,602.0(
c
D
0
5,000.0( M
I: 5,000.0(
E
T T
OT ,-
10,038.4: c
I : 10,038.4: o
L
Q
0.
ei\ Q
75.0( ti
I : 75.0( 0040
7 ti
r
e
28,797.3: N
1 : 28,797.3. o
E
46.3. f°
Total : 46.3,
r
c
LEGAL AD FOR CONCESSIONS RFI m
E
LEGAL AD FOR CONCESSIONS RFI
R
.r
r
Q
Page: 7
Packet Pg. 64
vchlist
01 /26/2017 10:31:40AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
223874 1/26/2017 006200 DAILY JOURNAL OF COMMERCE (Continued)
223875 1/26/2017 064531 DINES, J EAN N I E 17-3733
223876 1/26/2017 064640 DMCMA FY2017
223877 1/26/2017 075515 ECOSS ED-2016-2
223878 1/26/2017 074302 EDMONDS HARDWARE & PAINT LLC 001992
223879 1/26/2017 063448 EDMONDS LIONS CLUB
001995
2017 Flag Program
PO # Description/Account
001.000.64.571.22.41.40
Tota
CITY COUNCIL MINUTES 01/17/20
01/17/2017 city council meeting min
001.000.25.514.30.41.00
Tota
DMCMAANNUAL DUES ADMINIST
DMCMAANNUAL DUES ADMINIST
001.000.23.512.50.49.00
DMCMAANNUAL DUES LEAD CL
001.000.23.512.50.49.00
Tota
E7FG.SPILL KIT OUTREACH PRO
E7FG.Spill Kit Outreach Program
422.000.72.594.31.41.20
Tota
4.5.d
Page: 8
c
ca
.y
0
a
a�
Amoun
m
L
94.3(
1 : 94.3( Y
m
1"
U
u
297.5( c
1 : 297.5(
R c
R f°
150.0( o
EF CU
150.0(
1 : 300.0( .
GI ,-
0
464.3. >
I : 464.3: o
a
o.
PM: TAP/DRILL Q
PM: TAP/DRILL
001.000.64.576.80.31.00 15.9( 00
9.8% Sales Tax
001.000.64.576.80.31.00
1.51 ti
r
PM: SUPPLIES FOR OLYMPIC WOP
PM: SUPPLIES FOR OLYMPIC WOP
N
001.000.64.576.80.31.00
31.9( c
9.8% Sales Tax
Y
001.000.64.576.80.31.00
3.1 <
Total:
52.6'.
2017 EDMONDS LIONS CLUB FLAG
2017 Flag program
001.000.39.513.10.49.00 500.0( E
t
R
.r
r
Q
Page: 8
Packet Pg. 65
vchlist
01 /26/2017 10:31:40AM
Bank code : usbank
Voucher Date Vendor
223879 1/26/2017 063448 063448 EDMONDS LIONS CLUB
223880 1/26/2017 008705 EDMONDS WATER DIVISION
Voucher List
City of Edmonds
Invoice PO #
Description/Account
(Continued)
Tota
6-00025
MARINA BEACH PARK SPRINKLE
MARINA BEACH PARK
001.000.64.576.80.47.00
6-00200
FISHING PIER & RESTROOMS
FISHING PIER & RESTROOMS
001.000.64.576.80.47.00
6-00410
BRACKETT'S LANDING SOUTH S
BRACKETT'S LANDING SOUTH S
001.000.64.576.80.47.00
6-00475
ANWAY PARK RESTROOMS
ANWAY PARK RESTROOMS
001.000.64.576.80.47.00
6-01127
WWTP: 11/15/16-1/14/17 200 2ND
11/15/16-1/14/17 200 2ND AVE S /
423.000.76.535.80.47.64
6-01130
WWTP: 11/15/16-1/14/17 200 2ND
11/15/16-1/14/17 200 2ND AVE S /
423.000.76.535.80.47.64
6-01140
WWTP: 11/15/16 - 1/14/17 200 2N
WWTP: 11/15/16 - 1/14/17 200 2N
423.000.76.535.80.47.64
6-01250
CITY PARK BALLFIELD SPRINKLE
CITY PARK BALLFIELD SPRINKLE
001.000.64.576.80.47.00
6-01275
CITY PARK PARKING LOT
CITY PARK PARKING LOT
001.000.64.576.80.47.00
6-01280
CITY PARK SPRAY PARK
CITY PARK SPRAY PARK
001.000.64.576.80.47.00
6-02125
PINE STREET PLAYFIELD SPRIN
PINE STREET PLAYFIELD SPRIN
001.000.64.576.80.47.00
6-02727
BOYS & GIRLS CLUB SPRINKLER
4.5.d
Page: 9
c
ca
.y
0
a
a�
Amoun
500.0( _L
R Y
m
178.0z mu
a�
c
810.7(
c0
336.1, o
a
680.11
A
K/
166.5� c @
A
IV >
0
25.2E a
D Q-
D Q
877.2E N
R 00
253.9E ca
KL
KL c
285.2' E
t
R
.r
r
Q
Page: 9
Packet Pg. 66
vchlist
01 /26/2017 10:31:40AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
PO # Description/Account
223880 1/26/2017 008705 EDMONDS WATER DIVISION (Continued)
BOYS & GIRLS CLUB SPRINKLER
001.000.64.576.80.47.00
6-02730
CIVIC CENTER PLAYFIELD SKATE I
CIVIC CENTER PLAYFIELD SKATE I
001.000.64.576.80.47.00
6-02885
DOWNTOWN RESTROOM
DOWNTOWN RESTROOM
001.000.64.576.80.47.00
6-02900
FAC SPRINKLER
FAC SPRINKLER
001.000.64.576.80.47.00
6-03000
CIVIC CENTER PARKING LOT SPRI
CIVIC CENTER PARKING LOT SPRI
001.000.64.576.80.47.00
6-03275
HUMMINGBIRD HILL PARK SPRINKI
HUMMINGBIRD HILL PARK SPRINKI
001.000.64.576.80.47.00
6-03575
MAPLEWOOD PARK SPRINKLER
MAPLEWOOD PARK SPRINKLER
001.000.64.576.80.47.00
6-04400
SEAVIEW PARK SPRINKLER
SEAVIEW PARK SPRINKLER
001.000.64.576.80.47.00
6-04425
SEAVIEW PARK
SEAVIEW PARK
001.000.64.576.80.47.00
6-04450
SIERRA PARK SPRINKLER
SIERRA PARK SPRINKLER
001.000.64.576.80.47.00
6-06040
5 CORNERS ROUNDABOUT IRRIGI
5 CORNERS ROUNDABOUT IRRIGI
001.000.64.576.80.47.00
6-07775
MATHAY BALLINGER
MATHAY BALLINGER
001.000.64.576.80.47.00
4.5.d
Page: 10
c
ca
.y
0
a
a�
Amoun
m
L_
253.9E
m
t
U
253.9E 4-
aD
c
m
237.0<
c�
0
253.9E j,
ca
a
E
462.2E '@
U
4-
0
166.5E @
0
L
a
0.
289.9z Q
r—
N
00
253.9E
ti
r
6
480.4( N
r
0
N
Y
357.9 1
E
44.2E
c
m
E
318.0(
R
.r
r
Q
Page: 10
Packet Pg. 67
vchlist
01 /26/2017 10:31:40AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice PO # Description/Account
223880 1/26/2017 008705 EDMONDS WATER DIVISION (Continued)
6-08500 YOST PARK
YOST PARK
001.000.64.576.80.47.00
6-08525 YOST POOL
YOST POOL
001.000.64.576.80.47.00
Total:
223881 1/26/2017 066004 ESRI 93217500 ARCGIS, ARCPAD MAINTENANCE
ArcGIS & ArcPad Maintenance 1/1/2C
512.000.31.518.88.48.00
ArcGIS & ArcPad Maintenance 1/1/2C
421.000.74.534.80.48.00
ArcGIS & ArcPad Maintenance 1/1/2C
422.000.72.531.90.48.00
ArcGIS & ArcPad Maintenance 1/1/2C
423.000.75.535.80.48.00
9.8% Sales Tax
512.000.31.518.88.48.00
9.8% Sales Tax
421.000.74.534.80.48.00
9.8% Sales Tax
422.000.72.531.90.48.00
9.8% Sales Tax
423.000.75.535.80.48.00
Total
223882 1/26/2017 009350 EVERETT DAILY HERALD EDH739112 PLN20160054, LEGAL NOTICE
PLN20160054, legal notice
001.000.62.558.60.41.40
EDH739699 RFP LEGAL AD FOR CONCESSION;
RFP LEGAL AD FOR CONCESSION;
001.000.64.571.22.41.40
Total
4.5.d
Page: 11
N
1,119.91
t
U
4-
258.5:
9,672.41
c
c�
14,700.0(
ca
a
500.0(
500.0( 6
4-
0
500.0(
0
L
1,440.6( a
Q
49.0(
N
O
49.0(
ti
49.0(
17,787.6( N
r
O
N
Y
84.2E E
Page: 11
Packet Pg. 68
vchlist
01 /26/2017 10:31:40AM
Bank code : usbank
Voucher Date Vendor
223883 1/26/2017 002500 GALLS LLC DBA BLUMENTHAL
223884 1/26/2017 075916 GREEN, DEBORAH
Voucher List
City of Edmonds
Invoice
006748881
006748882
01/20 REFUND
223885 1/26/2017 012845 HARBOR SQUARE ATHLETIC CLUB 2017 MEMBERSHIP
223886 1/26/2017 074804 HARLES, JANINE
223887 1/26/2017 013140 HENDERSON, BRIAN
223888 1/26/2017 074966 HIATT, ELLEN
PO # Description/Account
INV 006748881 ACCT 1001074529
L/S MOCK TURTLENECK
001.000.41.521.22.24.00
9.6% Sales Tax
001.000.41.521.22.24.00
INV 006748882 ACCT 1001074529
L/S MOCK TURTLENECK - MACH
001.000.41.521.22.24.00
9.6% Sales Tax
001.000.41.521.22.24.00
Tota
01/20/17 REFUND
01/20/17 REFUND
001.000.239.200
Tota
2017 MEMBERSHIPS (6) - EDMON
6 MEMBERSHIPS FOR PD
001.000.41.521.40.41.00
9.8% Sales Tax
001.000.41.521.40.41.00
Tota
197348 PHOTOGRAPHY FOR JANUARY 2
Photography for January 2017
001.000.61.558.70.41.00
Tota
11 LEOFF 1 MEDICAL REIMBURSME
Medicare Premium
009.000.39.517.20.23.00
Tota
2017-3 TOURISM PROMOTION AND MAR
Tourism promotion and marketing f
4.5.d
Page: 12
c
ca
.y
0
a
a�
Amoun
E L
24.9(
m
2.4( U
E 4-
AE
c
24.9�
2.4( c�a
1 : 54.71 =p
0
a
150.9'
1 : 150.9' 6
4-
0
D
0
6,264.0( a
Q.
Q
613.81
I: 6,877.8i N
0
0'
ti
r
200.0( N
1 : 200.0( r
0
N' Y
1,258.8( •@
I: 1,258.8( 6
r
KI 0
m
or E
R
.r
r
Q
Page: 12
Packet Pg. 69
vchlist
01 /26/2017 10:31:40AM
Voucher List
City of Edmonds
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
223888
1/26/2017
074966 HIATT, ELLEN
(Continued)
120.000.31.575.42.41.00
Tota
223889
1/26/2017
067862 HOME DEPOT CREDIT SERVICES
13491
PM: SHOP SUPPLIES
PM: SHOP SUPPLIES
001.000.64.576.80.31.00
2023498
PM: WORKBENCH SUPPLIES SH
4.5.d
Page: 13
OF
0
89.8E a
1 : 400.51
N f°
4-
0
166.0( -
N c
a
2,517.6( Q
I: 2,683.6( ..
N
0
56.1, r
co
9.7� r
0
N
6.4(
E
10.8,
r
c
9.7( E
t
U
R
.r
r
Q
Page: 13
Packet Pg. 70
vchlist
01 /26/2017 10:31:40AM
Bank code : usbank
Voucher Date Vendor
223891 1/26/2017 072041 IBS INCORPORATED
223892 1/26/2017 073548 INDOFF INCORPORATED
223893 1/26/2017 073518 I N N OVYZE
223894 1/26/2017 075915 IRWIN, ANTHONY
Voucher List
City of Edmonds
Invoice
(Continued)
2899363
2903957
2904544
2905365
05969AM-2016
01/20 REFUND
223895 1/26/2017 075661 JANET MAPLES DESIGN /IZZY GIRL BID-20161231
223896 1/26/2017 075356 JENNIFER ZIEGLER PUBLIC 019
PO # Description/Account
511.000.77.548.68.31.20
Tota
MICROBAN TELEPHONE SHOULD
g Softalk Microban Telephone Should
001.000.31.514.23.31.00
9.8% Sales Tax
001.000.31.514.23.31.00
OFFICE SUPPLIES- COPY PAPER
Office Supplies- Copy Paper Dev S
001.000.62.524.10.31.00
WKLY PLANNER- SUPPLIES
wkly planner- supplies
001.000.62.524.10.31.00
11X17 PAPER- DEV SERV
11X17 PAPER- DEV SERV
001.000.62.524.10.31.00
Tota
INFO WATER RENEWAL FOR 201
Info Water Renewal for 2017
421.000.74.534.80.49.00
Tota
01/20/17 REFUND -CANCELLATIO
01/20/17 REFUND -CANCELLATION
001.000.239.200
Tota
ED! SOCIAL MEDIA FOR DECEMB
BID/Ed! social media services for
140.000.61.558.70.41.00
Tota
STATE LOBBYIST JANUARY 2017
State lobbyist January 2017
4.5.d
Page: 14
N
c
ca
.y
0
a
a�
Amoun
m
L
2.0,
1 : 95.0( Y
m
E
er
-27.6, c
m
-2.7' -o
E a
c�
Er —
131.7:
CU
a
19.0E •�
U
w
0
98.7' �
1 : 219.11 p
L
Q
7 Q
1,647.0( N
I : 1,647.0( 00
ti
r
6
84.0( r
1 : 84.0(
N
Y
E
E
2
460.0( U
1 : 460.0( r
c
m
E
t
R
.r
r
Q
Page: 14
Packet Pg. 71
vchlist
01 /26/2017 10:31:40AM
Voucher List
City of Edmonds
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
223896
1/26/2017
075356 JENNIFER ZIEGLER PUBLIC
(Continued)
001.000.61.557.20.41.00
Tota
223897
1/26/2017
015280 JONES, KENTON
2
LEOFF 1 MEDICAL REIMBURSEMI
Prescriptions/Med Svc/Deductible
009.000.39.517.20.23.00
Tota
223898
1/26/2017
075918 K&M'S HOME CONSTRUCTION LLC
2-20225
#500048598-TB UTILITY REFUND
#500048598-TB Utility refund due tc
411.000.233.000
Tota
223899
1/26/2017
017135 LANDAU ASSOCIATES INC
0038561
GAENTZ GEOTECH CONSULTING
Gaentz project, geotech consulting
001.000.62.524.20.41.00
Tota
223900
1/26/2017
072320 MACK, LINDA
AQ33567-1
SICK LEAVE BUYBACK REIMBUR
For Overtime 12/21/16-1/3/17
001.000.41.521.71.11.00
AQ33567-2
SICK LEAVE BUYBACK REIMBUR
For OT 1/4/17-1/17/17
001.000.41.521.71.11.00
Tota
223901
1/26/2017
073968 MAGER, SARAH
Nov 2016
LODGING REIMBURSEMENT FOR
Lodging reimbursement for CAFR T
001.000.31.514.23.43.00
Tota
223902
1/26/2017
019920 MCCANN, MARIAN
4
LEOFF 1 MEDICAL REIMBURSME
Long Term Care
009.000.39.517.20.29.00
Tota
4.5.d
Page: 15
c
ca
.y
0
0-
W
Amoun
m
L
3,358.0(
3,358.0( Y
m
t
U
41
Lr-
631.0< c
631.0: )
c
c�
264.8'
264.8' M
a
E
1,488.1 z ,-
I: 1,488.1�
c�
SE o
a
0.
20.1( Q
SE
N
00
20.1(
1 : 40.3, ti
r
( N
ra c
139.0, (n
1 139.0, 0
E
N'
r
8,370.0(
I: 8,370.0( E
t
R
.r
r
Q
Page: 15
Packet Pg. 72
vchlist
01 /26/2017 10:31:40AM
Bank code : usbank
Voucher Date Vendor
223903 1/26/2017 075914 MIKE'S PLUMBING & DRAIN CLNG
223904 1/26/2017 070306 OBERG, WILLIAM
223905 1/26/2017 063511 OFFICE MAX INC
Voucher List
City of Edmonds
Invoice PO # Description/Account
BLD20170045 REFUND, PROJECT CANCELLED
REFUND, PROJECT CANCELLED
001.000.257.620
4.5.d
Page: 16
c
ca
.y
0
a
a�
Amoun
m
L_
100.0(
Total:
100.0( am
t
U
3 LEOFF 1 MEDICAL REIMBURSMEN'
41
Lr-
Precriptions/Medicare Premium/Dedu
009.000.39.517.20.23.00
1,519.1 £
Total :
1.519.1�
717753
SUPPLIES
SUPPLIES
001.000.23.523.30.31.00
778510
INV 778510 ACCT 520437 250POL
CARTON OF KLEENEX
001.000.41.521.10.31.00
BOXES OF WHITE ADDRESS LAB
001.000.41.521.10.31.00
PACKS OF MEMO BOOKS
001.000.41.521.10.31.00
PAPER CLIPS
001.000.41.521.10.31.00
9.8% Sales Tax
001.000.41.521.10.31.00
783299
INV 783299 ACCT 520437 250 PO
c
c�
0
72.2E ca
a
E
40.6' TU
L
El c
29.6E
0
15.4E a
Q.
Q
6.5(
N
9.0z 00
- �
r
9.9( N
P c
11.8' Y
S
15.2� E
3.6:
r
_ c
m
S E
19.3E
R
.r
r
a
Page: 16
Packet Pg. 73
vchlist
01 /26/2017 10:31:40AM
Voucher List
City of Edmonds
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
223905
1/26/2017
063511 OFFICE MAX INC
(Continued)
9.8% Sales Tax
001.000.41.521.10.31.00
Tota
223906
1/26/2017
075735 PACIFIC SECURITY
18302
COURT SECURITY
COURT SECURITY
001.000.23.512.50.41.00
Tota
223907
1/26/2017
070962 PAULSONS TOWING INC
112815
INV 112815 EDMONDS PD - CASE
TOW INFINITI LIC bby6769 CASE
001.000.41.521.22.41.00
9.8% Sales Tax
001.000.41.521.22.41.00
Tota
223908
1/26/2017
075183 PETERSON FRUIT CO
362851
JAN 2017 WELLNESS FRUIT
PEAR/GRAPE/MANDARIN
001.000.22.518.10.49.00
Tota
223909
1/26/2017
075432 POINT BLANK ENTERPRISES
IF-1271055
IF-1271055 EDPD - EDMONDS PD
PBE GUARDIAN VEST CARRIER
001.000.41.521.22.24.00
Freight
001.000.41.521.22.24.00
Tota
223910
1/26/2017
067447 RILEY, CHARLES H.
5
LEOFF 1 MEDICAL REIMBURSME
prescriptions
009.000.39.517.20.23.00
Tota
223911
1/26/2017
037375 SNO CO PUD NO 1
2002-6027-1
YOST POOL
YOST POOL
001.000.64.576.80.47.00
4.5.d
Page: 17
c
ca
.y
0
a
a�
Amoun
m
L_
1.9(
235.5: 4)
t
U
a�
c
45.0(
45.0(
c
2
17 0
159.0(
a
15.5E .9
1 : 174.51 TU
4-
0
87.5E a
I : 87.5E 0
N
00
180.9(
ti
r
5.9' co
1 : 186.8' N
r
O
N' w
299.5( .
c�
1 : 299.5$
r
c
m
E
778.3'
R
.r
r
Q
Page: 17
Packet Pg. 74
vchlist
01 /26/2017 10:31:40AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
223911 1/26/2017 037375 SNO CO PUD NO 1 (Continued)
2004-9314-6
2006-5164-4
2008-6924-6
2011-8453-8
2013-2711-1
2013-8327-0
2021-1448-4
2022-5062-7
2025-4064-7
2030-9778-7
223912 1/26/2017 063941 SNO CO SHERIFFS OFFICE 2016-3563
PO # Description/Account
MAPLEWOOD PARK IRRIGATION M
MAPLEWOOD PARK IRRIGATION M
001.000.64.576.80.47.00
PARK MAINTENANCE SHOP
PARK MAINTENANCE SHOP
001.000.64.576.80.47.00
CIVIC CENTER PLAYFIELD BLEACF
CIVIC CENTER PLAYFIELD BLEACF
001.000.64.576.80.47.00
HICKMAN PARK
HICKMAN PARK
001.000.64.576.80.47.00
PINE ST PARK
PINE ST PARK
001.000.64.576.80.47.00
CITY PARK GAZEBO
CITY PARK GAZEBO
001.000.64.576.80.47.00
CITY PARK S RESTROOMS & SHEL
CITY PARK S RESTROOMS & SHEL
001.000.64.576.80.47.00
9TH/CASPER LANDSCAPED BED
9TH/CASPER LANDSCAPED BED
001.000.64.576.80.47.00
SIERRA PARK IRRIGATION 8100 191
SIERRA PARK IRRIGATION 8100 191
001.000.64.576.80.47.00
WWTP: 12/17/16-1/17/17 200 2ND A
WWTP: 200 2ND AVE S / METER 10
423.000.76.535.80.47.61
Total
INV 2016-3563 EDMONDS PD DEC:
INMATE MEDICATION - DEC 2016
001.000.39.523.60.31.00
4.5.d
Page: 18
N
17.4. y
t
U
4-
1,323.21
m
47.8(
0
135.1E a
E
17.9E
4-
0
c�
19.1( o
L
a
Q.
Q
166.6:
N
00
19.6E ti
r
6
N
17.9E c
N
Y
27,442.1( ,E
29,985.4!
r
c
m
E
89.9z
R
.r
r
Q
Page: 18
Packet Pg. 75
vchlist
01 /26/2017 10:31:40AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
223912 1/26/2017 063941 SNO CO SHERIFFS OFFICE (Continued)
2016-3563
223913 1/26/2017 071585 STERICYCLE INC 3003712719
223914 1/26/2017 074797 SUPER CHARGE MARKETING LLC 2919
223915 1/26/2017 042750 TRIBUZIO, WALLACE
223916 1/26/2017 070774 U L I N E INC
223917 1/26/2017 067865 VERIZON WIRELESS
83466597
PO # Description/Account
INV 2016-3563 EDMONDS PD - IN
CREDIT - INMATE MEDS DEC 201
001.000.39.523.60.31.00
Tota
INV 3003712719 CUST 6076358 E
MEDIUM BOX DISPOSAL
001.000.41.521.80.41.00
Sales Tax
001.000.41.521.80.41.00
Tota
SOCIAL MEDIA SERVICES FOR J
Social media services for January 2
001.000.61.557.20.41.00
Tota
LEOFF 1 MEDICAL REIMBURSME
Prescriptions/Eye Medical Svcs./Ro
009.000.39.517.20.23.00
Tota
INV 83466597 CUST 2634605 ED
ROLLS OF PACKAGING TAPE
001.000.41.521.80.31.00
Freight
001.000.41.521.80.31.00
9.8% Sales Tax
001.000.41.521.80.31.00
9778614893 C/A 671247844-00001
Cell Service-Eng
001.000.67.518.21.42.00
Cell Service Fac-Maint
Tota
4.5.d
Page: 19
Af�
M
c
ca
.y
0
a
a�
Amoun
m
L_
A
6 Y
-4.6£ a0i
1 : 85.2E U
A a
c
m
51.5, -0
c
M
1.9: o
I : 53.4j
CU
Q-
0' E
300.0(
1 : 300.0( c
N' f°
ut o
a
792.6£ 0.
I : 792.6f Q
C 00
318.6( r
w
31.40 N
r
0
34.3'
384.3f
r
92.5f
E
t
R
.r
r
Q
Page: 19
Packet Pg. 76
vchlist
01 /26/2017 10:31:40AM
Bank code : usbank
Voucher Date Vendor
223917 1/26/2017 067865 VERIZON WIRELESS
223918
223919
223920
223921
1/26/2017 045912 WASPC
1/26/2017 048100 W E I NZ, JACK D
1/26/2017 049902 WHITMAN, TIMOTHY
1/26/2017 066289 W STOA
Voucher List
City of Edmonds
Invoice
(Continued)
DUES 2017-00157
10
(y
271
PO # Description/Account
001.000.66.518.30.42.00
Cell Service-PD
001.000.41.521.22.42.00
Cell Service-PD 104 Fund
104.100.41.521.21.42.00
Cell Service-PW Street
111.000.68.542.90.42.00
Cell Service-PW Street/Storm
111.000.68.542.90.42.00
Cell Service-PW Street/Storm
422.000.72.531.90.42.00
Cell Service-PW Water
421.000.74.534.80.42.00
Cell Service-PW Sewer
423.000.75.535.80.42.00
Cell Service-WWTP
423.000.76.535.80.42.00
Total
DUES 2017-00157 COMPAAN ACTH
ACTIVE DUES - COMPAAN - 2017
001.000.41.521.10.49.00
Tota
LEOFF 1 MEDICAL REIMBURSME
Medicare Premium
617.000.51.517.20.23.00
Tota
LEOFF 1 MEDICAL REIMBURSME
prescriptions
009.000.39.517.20.23.00
Tota
INV 271 NORTH SOUND METRO S
4.5.d
Page: 20
c
ca
.y
0
a
a�
Amoun
m
L_
111.7,
ui
284.2, 0
t
U
133.3:
aD
c
18.5(
20.6( c�a
0
20.5� L>%
ca
a
56.1(
75.0£ U
0
18.41
831.b o
a
Q.
Q
ti
305.0( �
1 : 305.0(
ti
N' r
6
N
1,258.8( c
1 : 1,258.8( Y
N' E
614.6(
1 : 614.6(
m
V E
t
R
.r
r
Q
Page: 20
Packet Pg. 77
vchlist
01 /26/2017 10:31:40AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
223921 1/26/2017 066289 WSTOA (Continued)
223922 1/26/2017 051050 WYATT, ARTHUR D 8
71 Vouchers for bank code : usbank
71 Vouchers in this report
PO #
Description/Account
4.5.d
Page: 21
c
ca
.y
0
a
a�
Amoun
m
L_
TEAM MEMBERSHIP RENEWAL - N, %J
628.000.41.521.23.31.00 100.0( �
Total:
100.0( aa)
t
U
LEOFF 1 MEDICAL REIMBURSMEN'
41
Prescriptions/Medicare Premium/Hea
009.000.39.517.20.23.00
1,690.9E
Total :
1,690.9E
c
Bank total :
c�
200,167.2E —
0
L
Total vouchers
200.167.2! >'
Page: 21
Packet Pg. 78
U
4-
0
0
0
L
Q
Q
Q
N
O
ti
r
O
N
O
N
Y
V
E
M
V
r
C
d
E
t
V
R
r
Q
4.5.e
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date Vendor
Invoice PO #
Description/Account
223923
2/2/2017 069798 A.M. LEONARD INC
C117003090
FLOWER PROGRAM SUPPLIES
FLOWER PROGRAM SUPPLIES
125.000.64.576.80.31.00
Tota
223924
2/2/2017 075836 AAKAVS CONSULTING LLC
Edmonds/City/005
2017 AKTIVOV SUBSCRIPTION F
2017 Aktivov Subscription for Maint
111.000.68.542.90.48.00
2017 Aktivov Subscription for Maint
421.000.74.534.80.48.00
2017 Aktivov Subscription for Maint
422.000.72.531.90.48.00
2017 Aktivov Subscription for Maint
423.000.75.535.80.48.00
9.8% Sales Tax
111.000.68.542.90.48.00
9.8% Sales Tax
421.000.74.534.80.48.00
9.8% Sales Tax
422.000.72.531.90.48.00
9.8% Sales Tax
423.000.75.535.80.48.00
Edmonds/City/006
PROF SERVICES
Prof Services
111.000.68.542.90.41.00
Prof Services
421.000.74.534.80.41.00
Prof Services
422.000.72.531.90.41.00
Prof Services
423.000.75.535.80.41.00
Tota
223925
2/2/2017 063863 ADVANCED TRAFFIC PRODUCTS
0000017205
TRAFFIC - GREEN ARROW LENS
Traffic - Green Arrow Lens
Page:
N
1,179.3z a)1 : 1,179.31 u
4-
OF
c
m
2,500.0(
c
c�
2,500.0( o
2,500.0( a
E
2,500.0(
245.0( o
c�
245.0( i
a
Q.
245.0( Q
r-
245.0( 00
ti
r
875.0( N
0
875.0( o
N
875.0(
2
875.0( U
I: 14,480.0(
m
E
t
R
.r
r
Q
Page: 1
Packet Pg. 79
4.5.e
vchlist Voucher List Page: 2
02/02/2017
10:29:26AM
City of Edmonds
c
ca
Bank code :
usbank
a
a�
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amoun
223925
2/2/2017
063863 ADVANCED TRAFFIC PRODUCTS
(Continued)
L
111.000.68.542.64.31.00
265.8(
Yellow Arrow
N
111.000.68.542.64.31.00
480.0(
Red Arrow
t
111.000.68.542.64.31.00
257.4(
9.8% Sales Tax
111.000.68.542.64.31.00
98.3,
Total:
1,101.5,
c�
223926
2/2/2017
074695 AMERICAN MESSAGING
W4101046RA
WATER WATCH PAGER FEES - FIN,
—
Water Watch Pager Fees - Final
o
421.000.74.534.80.42.00
1.4! a
Total:
1.4!
223927
2/2/2017
075922 APPLIANCE RECYCLING OUTLET
129636
WWTP: 4 REFRIGERATORS PICK U
f°
U
4 refrigerators pick up (no sales tax)
c
423.000.76.535.80.49.00
180.0( @
Total:
180.0( c
L
223928
2/2/2017
069751 ARAMARK UNIFORM SERVICES
1988976029
FACILITIES DIVISION UNIFORMS
a
FACILITIES DIVISION UNIFORMS
Q
001.000.66.518.30.24.00
27.4( N
9.8% Sales Tax
00
001.000.66.518.30.24.00
2.6� "
1988986661
WWTP: 1/18/17 UNIFORMS, TOWEL
~
r
wwtp uniforms
c
423.000.76.535.80.24.00
5.1( N
wwtp mats & towels
423.000.76.535.80.41.00
N
115.9E
9.8% Sales Tax
E
423.000.76.535.80.24.00
0.5( 'm
9.8% Sales Tax
423.000.76.535.80.41.00
11.3 0 c
1988986662
PARKS MAINT UNIFORM SERVICE
m
t
PARKS MAINT UNIFORM SERVICE
R
.r
r
Q
Page: 2
Packet Pg. 80
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
PO # Description/Account
223928 2/2/2017 069751 ARAMARK UNIFORM SERVICES (Continued)
001.000.64.576.80.24.00
PARKS MAINT UNIFORM SERVICE
001.000.64.576.80.41.00
1988990654
PUBLIC WORKS OMC LOBBY MAT:
PUBLIC WORKS OMC LOBBY MAT:
001.000.65.518.20.41.00
PUBLIC WORKS OMC LOBBY MATE
111.000.68.542.90.41.00
PUBLIC WORKS OMC LOBBY MATE
421.000.74.534.80.41.00
PUBLIC WORKS OMC LOBBY MATE
422.000.72.531.90.41.00
PUBLIC WORKS OMC LOBBY MAT:
423.000.75.535.80.41.00
PUBLIC WORKS OMC LOBBY MAT:
511.000.77.548.68.41.00
9.8% Sales Tax
001.000.65.518.20.41.00
9.8% Sales Tax
111.000.68.542.90.41.00
9.8% Sales Tax
421.000.74.534.80.41.00
9.8% Sales Tax
422.000.72.531.90.41.00
9.8% Sales Tax
423.000.75.535.80.41.00
9.8% Sales Tax
511.000.77.548.68.41.00
1988990655
FLEET DIVISION UNIFORMS & MAT
FLEET DIVISION MATS
511.000.77.548.68.41.00
9.8% Sales Tax
511.000.77.548.68.24.00
9.8% Sales Tax
4.5.e
Page: 3
c
ca
.y
0
a
a�
Amoun
m
L
53.1,
N
4.2( y
t
U
4-
1.6' c
m
6.1'
c�
6.1' o
L
6.1' a
E
6.1'
w
6.0£ 0
0.1f o
a
0.
0.6( Q
ti
0.6( 00
0.6( r
N
0.6( N
0
0.5£
E
w
18.4( 6
Page: 3
Packet Pg. 81
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
PO # Description/Account
223928 2/2/2017 069751 ARAMARK UNIFORM SERVICES (Continued)
511.000.77.548.68.41.00
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00
1988997256
WWTP: 1/25/17 UNIFORMS, TOW
wwtp uniforms
423.000.76.535.80.24.00
wwtp mats & towels
423.000.76.535.80.41.00
9.8% Sales Tax
423.000.76.535.80.24.00
9.8% Sales Tax
423.000.76.535.80.41.00
1990001226
PUBLIC WORKS OMC LOBBY MA
4.5.e
Page: 4
T:
T:
c
ca
.y
0
a
a�
Amoun
m
L
1.8(
N
5.6£ 4)
El U
4-
5.1( c
m
115.9£ c
M
0.5( o
L
11.31 a
�
1.6'
c 4—
0
�
�
�
6.1'
T� 0
6.1' a
Q
6.1'
04
6.1'
ti
r
6.0£ N
O
N
0.1( G
N
0.6(
W
0.6( 6
c
0.6(
t
R
.r
r
Q
Page: 4
Packet Pg. 82
4.5.e
vchlist Voucher List Page: 5
02/02/2017
10:29:26AM
City of Edmonds
c
ca
Bank code :
usbank
a
W
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amoun
223928
2/2/2017
069751 ARAMARK UNIFORM SERVICES
(Continued)
L
422.000.72.531.90.41.00
0.6(
9.8% Sales Tax
Y
511.000.77.548.68.41.00
0.5�
1990001227
FLEET DIVISION UNIFORMS & MAT
U
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00
5.6£
FLEET DIVISION MATS
511.000.77.548.68.41.00
18.4(
9.8% Sales Tax
ca
511.000.77.548.68.24.00
0.5E o
9.8% Sales Tax
511.000.77.548.68.41.00
1.8( a
Total:
476.7E
223929
2/2/2017
071124 ASSOCIATED PETROLEUM
1009872-IN
FLEET REGULAR 6801 GAL
U
Fleet Regular 6801 Gal
p
511.000.77.548.68.34.11
10,127.3 ru
WA St Excise Tax Gas, WA Oil Spill
p
511.000.77.548.68.34.11
L
3,504.6£ m
Diesel 3650 Gal
Q
511.000.77.548.68.34.10
5,649.8z
WA St Excise Tax Gas, WA Oil Spill
04
511.000.77.548.68.34.10
1,859.4:
WA St Svc Fees
ti
511.000.77.548.68.34.10
50.1: N
9.8% Sales Tax
q
511.000.77.548.68.34.10
4.9' c
1027607-IN
WWTP: 1/12/17 DIESEL FUEL
Y
1/12/17 ULSD #2 DYED - BULK fuel
423.000.76.535.80.32.00
2,839.2, .
9.8% Sales Tax
423.000.76.535.80.32.00
278.2E
Total:
24,313.81
E
223930
2/2/2017
070305 AUTOMATIC FUNDS TRANSFER
92187
OUT SOURCING OF UTILITY BILLS
R
.r
r
Q
Page: 5
Packet Pg. 83
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher Date Vendor
223930 2/2/2017 070305 AUTOMATIC FUNDS TRANSFER
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
UB Outsourcing area #500 Printing
422.000.72.531.90.49.00
UB Outsourcing area #500 Printing
421.000.74.534.80.49.00
UB Outsourcing area #500 Printing
423.000.75.535.80.49.00
UB Outsourcing area #500 Postage
421.000.74.534.80.42.00
UB Outsourcing area #500 Postage
423.000.75.535.80.42.00
9.6% Sales Tax
422.000.72.531.90.49.00
9.6% Sales Tax
421.000.74.534.80.49.00
9.6% Sales Tax
423.000.75.535.80.49.00
92320 OUT SOURCING OF UTILITY BILLS
UB Outsourcing area #600 Printing
422.000.72.531.90.49.00
UB Outsourcing area #600 Printing
421.000.74.534.80.49.00
UB Outsourcing area #600 Printing
423.000.75.535.80.49.00
UB Outsourcing area #600 Postage
421.000.74.534.80.42.00
UB Outsourcing area #600 Postage
423.000.75.535.80.42.00
9.6% Sales Tax
422.000.72.531.90.49.00
9.6% Sales Tax
421.000.74.534.80.49.00
9.6% Sales Tax
423.000.75.535.80.49.00
4.5.e
Page: 6
c
ca
.y
0
a
W
Amoun
m
L_
37.3(
m
37.3� U
4-
38.5' c
m
134.6: c
c�
134.6: 0
L
3.5( a
E
3.5l 'ca
z
w
3.7( 0
0
L
34.2E a
Q
34.2(
N
0
35.Z
ti
r
127.3' c�
0
N
127.3' o
N
1Z E
M
3.2� u
Page: 6
Packet Pg. 84
vchlist
02/02/2017 10:29:26AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO #
223930 2/2/2017 070305 070305 AUTOMATIC FUNDS TRANSFER (Continued)
223931 2/2/2017 001835 AWARDS SERVICE INC 11816
223932
223933
223934
2/2/2017 061659 BAILEY'S TRADITIONAL TAEKWON 5416 TAEKWON-DO
5486 TAEKWON-DO
5490 TAEKWON-DO
Description/Account
Tota
FP RECOGNITION PLAQUES
FP RECOGNITION PLAQUES
001.000.64.571.21.31.00
9.8% Sales Tax
001.000.64.571.21.31.00
4.5.e
Page: 7
c
ca
.y
0
a
a�
Amoun
761.8, _L
N
m
96.0( u
9.4' c
Total :
105.4'
5416 TAEKWON-DO INSTRUCTION
c
5416 TAEKWON-DO INSTRUCTION
f°
001.000.64.571.27.41.00
305.5( o
5486 TAEKWON-DO INSTRUCTION,
5486 TAEKWON-DO INSTRUCTION
Q-
001.000.64.571.22.41.00
172.8( ,
5490 TAEKWON-DO INSTRUCTION,
f°
5490 TAEKWON-DO INSTRUCTION
U
4-
0
001.000.64.571.22.41.00
70.5( —
Tota
2/2/2017 069226 BHC CONSULTANTS LLC 8225 ESFE.SERVICES THRU 10/21/16
ESFE.Services thru 10/21/16
422.200.72.594.31.41.00
Tota
2/2/2017 068484 CEMEX LLC 9434781646 ROADWAY - ASPHALT
Roadway - Asphalt
111.000.68.542.31.31.00
9.5% Sales Tax
111.000.68.542.31.31.00
9434781647 ROADWAY - LIQUID ASPHALT
Roadway - Liquid Asphalt
111.000.68.542.31.31.00
9.5% Sales Tax
111.000.68.542.31.31.00
9434781648 ROADWAY - LIQUID ASPHALT
M
548.8E o
0
Q
Q.
i
a
555.5( N
555.5( 00
ti
r
N
180.6( c
N
0
17.1( Y
E
55.0(
Page: 7
Packet Pg. 85
vchlist
02/02/2017 10:29:26AM
Voucher List
City of Edmonds
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
223934
2/2/2017
068484 CEMEX LLC
(Continued)
Roadway - Liquid Asphalt
111.000.68.542.31.31.00
9.5% Sales Tax
111.000.68.542.31.31.00
9434781649
ROADWAY - ASPHALT
Roadway - Asphalt
111.000.68.542.31.31.00
9.5% Sales Tax
111.000.68.542.31.31.00
Tota
223935
2/2/2017
003510 CENTRAL WELDING SUPPLY
LY 242182
WATER - SUPPLIES
Water - Supplies
421.000.74.534.80.31.00
9.8% Sales Tax
421.000.74.534.80.31.00
Tota
223936
2/2/2017
069457 CITY OF EDMONDS
ENG20160245
E-ROW PERMIT VETERANS PLAZ
E-ROW PERMIT VETERANS PLAZ
132.000.64.594.76.65.00
ENG20160246
E-WATER METER AND CONNECT
E-WATER METER AND CONNECT
132.000.64.594.76.65.00
ENG20160248
X-PERMIT AND E-SEWER PERMIT
4.5.e
Page: 8
c
ca
.y
0
a
a�
Amoun
m
L_
55.0(
m
5.2: U
4-
W
c
107.1(
10.1 1 c�a
435.41 =0
L
0
a
\
Packet Pg. 86
4.5.e
vchlist
Voucher List
Page: 9
02/02/2017
10:29:26AM
City of Edmonds
c
ca
Bank code :
usbank
a
a�
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amoun
223938
2/2/2017
075269 COBURN, LINDA
(Continued)
L_
SUPPLIES RETIREMENT EVENT
001.000.23.512.50.31.00
57.8(
Total:
57.8(
t
223939
2/2/2017
075042 COVERALL OF WASHINGTON
7100169160
WWTP: 1/1-1/31/17 JANITORIAL SE
U
41
Lr-
1/1-1/31/17 JANITORIAL SERVICE
c
423.000.76.535.80.41.00
514.0(
Total:
514.0(
c
223940
2/2/2017
065961 CRYOTECH DEICING TECHNOLOGY
IN41040
STREET - DEICER
Street - Deicer
111.000.68.542.66.31.00
12,810.0( a
Freight
111.000.68.542.66.31.00
2,043.3' .
9.8% Sales Tax
f°
111.000.68.542.66.31.00
1,455.6< c
Total:
16,308.9: 0
223941
2/2/2017
069529 D & G BACKHOE INC
140936
HYDRANT USE PERMIT DEPOSIT R
o
Hydrant Use Permit Deposit Refunde,
a
Q.
421.000.245.110
950.0( Q
Total :
950.0( N
00
223942
2/2/2017
070864 DEX MEDIA
610031098929
C/A 730211600
01/2017 Web Hosting for Internet
ti
512.000.31.518.88.42.00
r
40.5( C�
610031098949
C/A 730211599
C
Basic e-commerce hosting 01/02/17 -
N
G
512.000.31.518.88.42.00
40.5(
Total:
81.0(
223943
2/2/2017
064531 DINES, JEANNIE
16-3703
CITY COUNCIL MINUTES 10/04/2011
f°
10/04/2016 CITY COUNCIL MEETIN(
001.000.25.514.30.41.00
247.5(
17-3734
CITY COUNCIL MINUTES 01/24/17
E
R
.r
r
Q
Page: 9
Packet Pg. 87
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher Date Vendor
223943 2/2/2017 064531 DINES, J EAN N I E
223944
223945
223946
223947
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
4.5.e
Page: 10
c
ca
.y
0
a
a�
Amoun
m
L_
01/24/2017 CITY COUNCIL MEETIN(
001.000.25.514.30.41.00 281.1(
Tota
2/2/2017 006844 DMCJA 2017 Dues ANNUAL DUES JUDGE LINDA CO
ANNUAL DUES JUDGE LINDA CO
001.000.23.512.50.49.00
Tota
2/2/2017 007253 DUNN LUMBER 4473001 GREENHOUSE LUMBER, SCREW
GREENHOUSE LUMBER, SCREW
125.000.64.576.80.31.00
9.5% Sales Tax
125.000.64.576.80.31.00
4475925 GREENHOUSE LUMBER
GREENHOUSELUMBER
125.000.64.576.80.31.00
9.5% Sales Tax
125.000.64.576.80.31.00
2/2/2017 007287 ECONOMIC ALLIANCE SNOHOMISH CO 2017-116
2/2/2017 068292 EDGE ANALYTICAL
223948 2/2/2017 038500 EDMONDS SENIOR CENTER
16-28056
2017-01-01
Tota
2017 EASC MEMBERSHIP DUES
2017 Economic Alliance Snohomish
001.000.39.513.10.49.00
Tota
WATER QUALITY - WATER SAMP
Water Quality - Water Samples Mo
421.000.74.534.80.41.00
Tota
01/17 RECREATION SERVICES C
01/17 Recreation Services Contract
001.000.39.569.10.41.00
I: 528.6(
t
U
R
R
1,000.0(
1 : 1,000.0(
c
S f°
S
489.9: ca
a
46.5E E
w
0
25.0,
0
2.3E a
1 : 563.81 Q
ti
N
( 00
10,000.0( "
1 : 10,000.0( r
N
LE C
N
nit G
1,110.0(
I : 1,110.0(
or
F
6,250.0(
Total : 6,250.0(
R
.r
r
Q
Page: 10
Packet Pg. 88
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher Date Vendor
223949 2/2/2017 008705 EDMONDS WATER DIVISION
Voucher List
City of Edmonds
Invoice
PO # Description/Account
3-01808
LIFT STATION #11 6807 157TH PL S'
LIFT STATION #11 6807 157TH PL S'
423.000.75.535.80.47.10
3-03575
CLUBHOUSE 6801 N MEADOWDAL
CLUBHOUSE 6801 N MEADOWDAL
001.000.66.518.30.47.00
3-07490
HAINES WHARF PARK DRINKING F
HAINES WHARF PARK DRINKING F
001.000.64.576.80.47.00
3-07525
LIFT STATION #12 16100 75TH AVE
LIFT STATION #12 16100 75TH AVE
423.000.75.535.80.47.10
3-07709
LIFT STATION #15 7701 168TH ST S
LIFT STATION #15 7701 168TH ST S
423.000.75.535.80.47.10
3-09350
LIFT STATION #4 8313 TALBOT RD i
LIFT STATION #4 8313 TALBOT RD i
423.000.75.535.80.47.10
3-09800
LIFT STATION #10 17612 TALBOT R
LIFT STATION #10 17612 TALBOT R
423.000.75.535.80.47.10
3-29875
LIFT STATION #9 8001 SIERRA DR /
LIFT STATION #9 8001 SIERRA DR /
423.000.75.535.80.47.10
3-38565
SPRINKLER FOR RHODIES 18410 c
SPRINKLER FOR RHODIES 18410 c
001.000.64.576.80.47.00
6-02735
PUBLIC SAFETY COMPLEX 250 5TF
PUBLIC SAFETY COMPLEX 250 5TF
001.000.66.518.30.47.00
6-02736
FIRE STATION #17 FIRE 275 6TH A\j
FIRE STATION #17 FIRE 275 6TH A\j
001.000.66.518.30.47.00
6-02737
FIRE STATION #17 275 6TH AVE N /
FIRE STATION #17 275 6TH AVE N /
001.000.66.518.30.47.00
4.5.e
Page: 11
44.2E
m
t
U
344.8E V
a�
c
m
90.0� c
ca
0
44.2E j,
a
E
44.2E
4-
0
rellmE.
0
L
a
0.
48.0 1 Q
r—
N
00
44.2E
ti
r
N
44.2E c
N
0
N
Y
1,937.8E
E
14.4E
c
m
E
1,057.3E
.r
r
Q
Page: 11
Packet Pg. 89
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher Date Vendor
223949 2/2/2017 008705 EDMONDS WATER DIVISION
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
6-02738
PUBLIC SAFETY COMPLEX IRRIGA
PUBLIC SAFETY COMPLEX IRRIGA
001.000.66.518.30.47.00
6-02825
SNO-ISLE LIBRARY 650 MAIN ST / �
SNO-ISLE LIBRARY 650 MAIN ST / �
001.000.66.518.30.47.00
6-02875
FRANCES ANDERSON CENTER FIF
FRANCES ANDERSON CENTER FIF
001.000.66.518.30.47.00
6-02925
FRANCES ANDERSON CENTER 70(
FRANCES ANDERSON CENTER 70(
001.000.66.518.30.47.00
6-04127
FIRE STATION #16 8429 196TH ST ;
FIRE STATION #16 8429 196TH ST ;
001.000.66.518.30.47.00
6-04128
FIRE STATION #16 FIRE 8429 196TI-
FIRE STATION #16 FIRE 8429 196TI-
001.000.66.518.30.47.00
6-05155
PUBLIC WORKS OMC 7110 210TH
PUBLIC WORKS OMC 7110 210TH
001.000.65.518.20.47.00
PUBLIC WORKS OMC 7110 210TH
111.000.68.542.90.47.00
PUBLIC WORKS OMC 7110 210TH
421.000.74.534.80.47.00
PUBLIC WORKS OMC 7110 210TH
423.000.75.535.80.47.10
PUBLIC WORKS OMC 7110 210TH
511.000.77.548.68.47.00
PUBLIC WORKS OMC 7110 210TH
422.000.72.531.90.47.00
6-05156
PUBLIC WORKS OMC FIRE 7110 21
PUBLIC WORKS OMC FIRE 7110 21
001.000.65.518.20.47.00
4.5.e
Page: 12
N
253.9E
t
U
4-
1,540.8E
m
25.2E
0
1,695.6E a
E
779.6,
4-
0
14.4: o
L
a
Q.
Q
142.5E
N
00
541.8:
ti
541.8: N
0
541.8< o
N
Y
541.8<
E
541.8,
r
c
m
1.8( E
R
.r
r
Q
Page: 12
Packet Pg. 90
vchlist
02/02/2017 10:29:26AM
Bank code :
usbank
Voucher
Date Vendor
223949
2/2/2017 008705 EDMONDS WATER DIVISION
223950
223951
223952
223953
2/2/2017 068803 EJ USA INC
2/2/2017 031060 ELECSYS INTERNATIONAL CORP
2/2/2017 047407 EMPLOYMENT SECURITY DEPT
Voucher List
City of Edmonds
Invoice
(Continued)
110170001887
157346
158427
312 000 093
2/2/2017 073133 EVERGREEN RURAL WATER OF WA 33798
PO # Description/Account
PUBLIC WORKS OMC FIRE 7110
111.000.68.542.90.47.00
PUBLIC WORKS OMC FIRE 7110
422.000.72.531.90.47.00
PUBLIC WORKS OMC FIRE 7110
421.000.74.534.80.47.00
PUBLIC WORKS OMC FIRE 7110
423.000.75.535.80.47.10
PUBLIC WORKS OMC FIRE 7110
511.000.77.548.68.47.00
Tota
STORM - STORM DRAIN GRATES
Storm - Storm Drain Grates
422.000.72.531.40.31.00
9.8% Sales Tax
422.000.72.531.40.31.00
Tota
RADIX MONTHLY MAINTAGREEM
Radix Monthly Maint Agreement - J
421.000.74.534.80.48.00
RADIX MONTHLY MAINTAGREEM
Radix Monthly Maint Agreement - F
421.000.74.534.80.48.00
Tota
ES REF # 94513310 7
Q4-16 Unemployment Claims
001.000.39.517.78.23.00
2017 ANNUAL DUES
2017 Annual Dues
421.000.74.534.80.49.00
Tota
4.5.e
Page: 13
21
21
21
21
c
ca
.y
0
a
a�
Amoun
m
L_
�
6.8E
y
6.8E U
21 4-
6.8E c
6.8E c
ca
6.8 0
1 : 11,001.71
a
E
et
3,292.3E
4-
0
322.6E
1 : 3,615.0: 0
a
E Q-
Q
an
152.0( N
E 00
�
152.0( r
1 : 304.0( o
N
O
N
Y
314.9( E
c
m
700.0( t
R
.r
r
Q
Page: 13
Packet Pg. 91
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
223953 2/2/2017 073133 073133 EVERGREEN RURAL WATER OF W/ (Continued)
223954 2/2/2017 009815 FERGUSON ENTERPRISES INC 0537284
0537288
0537604
0537608
PO # Description/Account
Tota
WATER METER INVENTORY - #20
Water Meter Inventory - #2024
421.000.74.534.80.34.30
9.8% Sales Tax
421.000.74.534.80.34.30
WATER METER INVENTORY - # 2
Water Meter Inventory - # 2027
421.000.74.534.80.34.30
#2034 M-METEROMNI-01.5.030
421.000.74.534.80.34.30
Gaskets
421.000.74.534.80.31.00
9.8% Sales Tax
421.000.74.534.80.34.30
9.8% Sales Tax
421.000.74.534.80.31.00
WATER METER INVENTORY - # 2
Water Meter Inventory - # 2025
421.000.74.534.80.34.30
#2033 M-METRCR/WP-01-010
421.000.74.534.80.34.30
9.8% Sales Tax
421.000.74.534.80.34.30
WATER METER INVENTORY - #20
Water Meter Inventory - #2025
421.000.74.534.80.34.30
Meter Rubber Washers
421.000.74.534.80.31.00
9.8% Sales Tax
421.000.74.534.80.34.30
9.8% Sales Tax
421.000.74.534.80.31.00
Tota
4.5.e
Page: 14
c
ca
.y
0
a
a�
Amoun
700.0( _L
2� rn
m
3,728.7(
365.4'
02
3,056.0(
2,648.6(
ca
a
128.6(
559.0E
w
0
12.6(
02 0
0
L
a
1,420.5( Q
905.6( �
227.9( ti
2! r
N
0
284.1( c
N
Y
277.2(
E
27.8, f°
r
27.11 00)
1: 13,669.35 E
U
R
.r
r
Q
Page: 14
Packet Pg. 92
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher Date Vendor
223955 2/2/2017 011900 FRONTIER
Voucher List
City of Edmonds
Invoice
PO # Description/Account
253-007-4989
SEAVIEW RESERVOIR TELEMETRl
SEAVIEW RESERVOIR TELEMETR)
421.000.74.534.80.42.00
253-012-9166
TELEMETRY CIRCUIT LINES
TELEMETRY CIRCUIT LINES
421.000.74.534.80.42.00
TELEMETRY CIRCUIT LINES
423.000.75.535.80.42.00
253-012-9189
WWTP: 1/25-2/24/17 AUTO DIALER
1/25-2/24/17 AUTO DIALER - 1 VOIC
423.000.76.535.80.42.00
253-014-8062
TELEMETRY CIRCUIT LINE
TELEMETRY CIRCUIT LINE
421.000.74.534.80.42.00
TELEMETRY CIRCUIT LINE
423.000.75.535.80.42.00
253-017-4360
TELEMETRY CIRCUIT LINE
TELEMETRY CIRCUIT LINE
423.000.75.535.80.42.00
TELEMETRY CIRCUIT LINE
421.000.74.534.80.42.00
425-712-8347
CIVIC CENTER ELEVATOR PHONE
CIVIC CENTER ELEVATOR PHONE
001.000.66.518.30.42.00
425-771-0158
FIRE STATION #16 ALARM AND FA}
FIRE STATION #16 ALARM AND FA}
001.000.66.518.30.42.00
425-771-5553
WWTP: 1/25-2/24/17 AUTO DIALER
1/25-2/24/17 AUTO DIALER - 1 BUSI
423.000.76.535.80.42.00
425-775-2455
CIVIC CENTER ALARM LINES 250 5
CIVIC CENTER FIRE AND INTRUSIC
001.000.66.518.30.42.00
425-776-3896
FRANCES ANDERSON CENTER AL,
FRANCESANDERSON CENTER FIF
001.000.66.518.30.42.00
4.5.e
Page: 15
30.9E
m
t
U
161.71
a�
c
300.41
c
c�
41.3z o
19.7E E
36.7(
4-
0
86.8: i
a
Q.
46.7 1 Q
N
0
68.1 1
ti
r
N
131.1E c
N
0
N
Y
114.6,
E
63.0(
c
m
E
t
131.1E
.r
r
Q
Page: 15
Packet Pg. 93
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
223955 2/2/2017 011900 FRONTIER (Continued)
425-776-6829
509-022-0049
223956 2/2/2017 074722 GUARDIAN SECURITY SYSTEMS 705882
223957 2/2/2017 012560 HACH COMPANY 10288386
223958 2/2/2017 060985 HARRINGTON INDUSTRIAL PLASTICS 007H7732
007H8207
007H8396
PO # Description/Account
4.5.e
Page: 16
c
ca
.y
0
0-
W
Amoun
m
L_
CITY HALLALARM LINES 121 5TH P �
CITY HALL FIRE AND INTRUSION AI Y
001.000.66.518.30.42.00 131.1 £
LIFT STATION #2 VG SPECIAL ACCI U
LIFT STATION #2 VG SPECIAL ACCI
423.000.75.535.80.42.00 26.2�
Total : 1.390.2E
OLD PW SECURITY
Old PW Security
001.000.66.518.30.48.00
Tota
WWTP: LDO MODEL 2 PROBE &
Ido model 2 probe & sensor cap kit
423.000.76.535.80.48.00
Freight
423.000.76.535.80.48.00
9.8% Sales Tax
423.000.76.535.80.48.00
Tota
WWTP: ITEM RETURNED -CREDIT
item returned; credit #007H847
423.000.76.535.80.48.00
Freight
423.000.76.535.80.48.00
WWTP: BASKET PVC
BASKET PVC
423.000.76.535.80.48.00
Freight
423.000.76.535.80.48.00
WWTP: VALVE BALL/PIPE/CEMEN
VALVE BALL/PIPE/CEMENT/PRIM
423.000.76.535.80.48.00
c
c�
#
55.0(
1 : 55.0( a
SE E
U
3,006.7E o
151.0' c
a
309.4E 0
1 : 3,467.2'
00
140.7E r
N
0
13.3� N
0
N
U
140.7E E
11.7E �
T
E F
521.8E t
U
R
.r
r
Q
Page: 16
Packet Pg. 94
vchlist
02/02/2017 10:29:26AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
223958 2/2/2017 060985 HARRINGTON INDUSTRIAL PLASTICS (Continued)
223959 2/2/2017 012900 HARRIS FORD INC
223960 2/2/2017 071417 HD SUPPLY WATERWORKS LTD
0071-18474
4.5.e
Page: 17
PO # Description/Account
Freight
423.000.76.535.80.48.00
35.0(
9.8% Sales Tax
423.000.76.535.80.48.00
54.5� U
WWTP: ITEM RETURNED FROM IN`
Returned item credited from Inv.
c
423.000.76.535.80.48.00
-95.5(
Tota
168148
UNIT 2 - SWITCH
9.8% Sales Tax
511.000.77.548.68.31.10
Unit 2 - Switch
511.000.77.548.68.31.10
168383
UNIT E107PO - SEAT COVERS A
Unit E107PO - Seat Covers Access
511.100.77.594.48.64.00
9.8% Sales Tax
511.100.77.594.48.64.00
168413
FLEET PARTS
Fleet Parts
511.000.77.548.68.31.10
9.8% Sales Tax
511.000.77.548.68.31.10
168454
FLEET PARTS
Fleet Parts
511.000.77.548.68.31.10
9.8% Sales Tax
511.000.77.548.68.31.10
Tota
G622736
STORM - ASSORTED PIPE
Storm - Assorted Pipe
422.000.72.531.40.31.00
9.8% Sales Tax
822.61 -a
c
c�
0
9.8' a
100.0 i
CC
o '~
0
78.8( ru
0
L
7.7< a
47.5( 04
i�
N
0
19.9( c
0
Y
1.9( 0
I : 270.51, E
ca
r
c
m
4,966.8, E
t
R
.r
r
Q
Page: 17
Packet Pg. 95
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice
PO # Description/Account
223960
2/2/2017
071417 HD SUPPLY WATERWORKS LTD
(Continued)
422.000.72.531.40.31.00
Tota
223961
2/2/2017
073548 INDOFF INCORPORATED
2903100
OFFICE SUPPLIES -FOLDERS
OFFICE SUPPLIES -FOLDERS
001.000.62.524.10.31.00
2906148
OFFICE SUPPLIES -STAMPS
OFFICE SUPPLIES -STAMPS
001.000.62.524.10.31.00
2909202
FILE STORAGE BOXES
Business Source File Storage Boxe
001.000.31.514.23.31.00
9.8% Sales Tax
001.000.31.514.23.31.00
2912351
SPARCO THERMAL PAPER FOR F
Sparco Thermal Paper SPR25345 -
001.000.31.514.23.31.00
9.8% Sales Tax
001.000.31.514.23.31.00
Tota
223962
2/2/2017
015270 JCI JONES CHEMICALS INC
711006
WWTP: 1/16/17 HYPOCHLORITE
1/16/17 HYPOCHLORITE SOLUTI
423.000.76.535.80.31.53
Tota
223963
2/2/2017
066585 KINNEY, DON
KINNEY 01/17
KINNEY EXPENSE CLAIM MICHIG
ALASKAAIR TICKET TO/FM MICHI
001.000.41.521.40.43.00
Tota
223964
2/2/2017
067568 KPG INC
1211016
ESDA.SERVICES THRU 12/31/16
ESDA.Services thru 12/31/16
112.000.68.595.33.41.00
Tota
4.5.e
Page: 18
c
ca
.y
0
a
a�
Amoun
m
L
486.7,
5,453.5E Y
m
t
U
78.7E c
m
362.2(
s
142.7( a
13.9E •9
R U
1 '-
0
97.2(
0
9.5< a
I : 704.5E Q
SC N
Of� 00
3,873.5E ..
I : 3,873.5E r
N
A C
N
G
N
418.2(
1 : 418.2( E
r
29,514.0E
1 : 29,514.0E E
R
.r
r
Q
Page: 18
Packet Pg. 96
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice PO #
Description/Account
223965
2/2/2017
075159 LIFE INSURANCE CO OF NO AMER
Cigna February
CIGNA FEBRARY
February Cigna premiums
811.000.231.550
Tota
223966
2/2/2017
074263 LYNNWOOD WINSUPPLY CO
016238 00
FISHING PIER FILAMENT CONTAI
FISHING PIER FILAMENT CONTAI
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
016239 00
PM SHOP SUPPLIES: SPRINKLER
PM SHOP SUPPLIES: SPRINKLER
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
Tota
223967
2/2/2017
075921 MALONE, JAKE
1/12-1/26 GYM ATTEND
1/12-1/26/17 VOLLEYBALL GYM AT
PIPE FITTINGS,HOSE COUPLING
4.5.e
Page: 19
T
c
ca
.y
0
a
a�
Amoun
m
L_
11,614.3(
I: 11,614.3E a0i
t
U
N
N
31.0'
3.0, cm
S o
S
318.9z a
31.2(
1 : 384.2E U
4-
0
�
>
0
99.0( a
I : 99.0( Q
D
N
D o
260.9� "
ti
r
25.5E c
1 : 286.5, N
0
S Y
551.7(
15.1 c
UI m
S, E
R
.r
r
Q
Page: 19
Packet Pg. 97
4.5.e
vchlist Voucher List Page: 20
02/02/2017
10:29:26AM
City of Edmonds
c
ca
Bank code :
usbank
a
a�
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amoun
223969
2/2/2017
020039 MCMASTER-CARR SUPPLY CO
(Continued)
L
423.000.76.535.80.48.00
333.6E
Freight
Y
423.000.76.535.80.48.00
13.8'
97474954
WWTP: ALUMINUM LEGS/STUDS
U
ALUMINUM LEGS/STUDS
423.000.76.535.80.31.00
275.6E
Freight
423.000.76.535.80.31.00
17.7 ,
98886426
WWTP: T ALUMINUM 6061
T ALUMINUM 6061
0
423.000.76.535.80.48.00
118.0E j,
Freight
a
423.000.76.535.80.48.00
8.2z
99617392
WWTP: DRILL SCREW & COUNTEF
DRILL SCREW & COUNTERSINK FL
U
423.000.76.535.80.48.00
39.5E o
Freight
423.000.76.535.80.48.00
6.1 E o
99708293
WWTP: PIPE FITTINGS
Q-
Pipe fittings
Q.
Q
423.000.76.535.80.31.00
25.3, r"
Freight
N
00
423.000.76.535.80.31.00
6.1 £
Total:
1,411.4E ti
r
223970
2/2/2017
074322 MICRO PRECISION CALIBRATION
STL-29542
WATER QUALITY - CALIBRATION
o
Water Quality - Calibration
c
421.000.74.534.80.48.00
64.0( Y
Total:
64.0( u
E
223971
2/2/2017
072223 MILLER, DOUG
1/11-1/25 GYM MONITO
1/11-1/25/17 BASKEBALL GYM MON
ca
1/11-1/25/17 BASKEBALL GYM MON
001.000.64.571.25.41.00
115.5( c
Total: 115.5( E
t
R
.r
r
Q
Page: 20
Packet Pg. 98
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice
PO # Description/Account
223972
2/2/2017
020900 MILLERS EQUIP & RENTALL INC
251131
PM: REWIND STARTER FOR POL
4.5.e
Page: 21
E
E
r
c
ca
.y
0
a
a�
Amoun
L_
�
31.0(
m
3.0z U
4-
a�
c
216.4(
21.2' c�a
1 : 271.7' o
L
RE
a
80.0(
17.6z o
9.5 1 o
L
1 : 107.2' M
Q.
Q
r—
N
29.9( °r°
ti
2.9z r
1 : 32.9( o
N
O
N
Y
63.8( E
6.2(
r
c
m
E
178.2:
R
.r
r
Q
Page: 21
Packet Pg. 99
vchlist
02/02/2017 10:29:26AM
Voucher List
City of Edmonds
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
223975
2/2/2017
064570 NATIONAL SAFETY INC
(Continued)
9.8% Sales Tax
422.000.72.531.90.24.00
Tota
223976
2/2/2017
064024 NAT'LASSOC FOR COURT MNGMNT
2016-2017
MEMBERSHIP DUES
MEMBERSHIP DUES
001.000.23.512.50.49.00
Tota
223977
2/2/2017
024960 NORTH COAST ELECTRIC COMPANY
S7672286.001
WWTP: CENTER JUMPERS
Center Jumpers
423.000.76.535.80.31.00
9.8% Sales Tax
423.000.76.535.80.31.00
S7672286.002
WWTP: A-B 1492-JKD3 2.5MM KNI
Knife Disconne
423.000.76.535.80.31.00
Freight
423.000.76.535.80.31.00
9.8% Sales Tax
423.000.76.535.80.31.00
Tota
223978
2/2/2017
066391 NORTHSTAR CHEMICAL INC
97645
WWTP: 1/24/17 SODIUM BISULFI
Sodium Bisulfite
423.000.76.535.80.31.54
9.8% Sales Tax
423.000.76.535.80.31.54
Tota
223979
2/2/2017
025690 NOYES, KARIN
000 00 710
HPC MINUTES 1/12/17
HPC MINUTES 1/12/17
001.000.62.558.60.41.00
000 00 711
PB MINUTES 1/25/17
PB MINUTES 1/25/17
4.5.e
Page: 22
c
ca
.y
0
0-
W
Amoun
m
L_
17.4-
265.7E (0i
t
U
4-
w
c
125.0(
125.0(
c
c�
0
63.2( ca
a
6.1( E
F
4-
0
299.0(
0
13.6< a
Q.
Q
30.6z
1 : 412.6E N
00
TI
ti
r
1,694.5E c
N
166.0 1 w
I : 1,860.6,
E
157.5(
m
E
t
R
.r
r
Q
Page: 22
Packet Pg. 100
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice
PO # Description/Account
223979
2/2/2017
025690 NOYES, KARIN
(Continued)
001.000.62.558.60.41.00
Tota
223980
2/2/2017
063511 OFFICE MAX INC
852999
P&RADMIN: SUPPLIES, REC: EA
P&RADMIN: SUPPLIES
001.000.64.571.21.31.00
REC: EASELS
001.000.64.571.22.31.00
9.8% Sales Tax
001.000.64.571.21.31.00
9.8% Sales Tax
001.000.64.571.22.31.00
Tota
223981
2/2/2017
064951 OTIS ELEVATOR CO
SS06279G217
PW ELEVATOR MAINT SERVICE
PW Elevator Service Contract from
001.000.66.518.30.48.00
9.8% Sales Tax
001.000.66.518.30.48.00
Tota
223982
2/2/2017
027060 PACIFIC TOPSOILS
18-T1001658
STORM DUMP FEES
Storm Dump Fees
422.000.72.531.10.49.00
18-T1001670
STORM DUMP FEES
Storm Dump Fees
422.000.72.531.10.49.00
18-T1001676
STORM DUMP FEES
Storm Dump Fees
422.000.72.531.10.49.00
18-T1001680
STORM DUMP FEES
Storm Dump Fees
422.000.72.531.10.49.00
18-T1001694
STORM DUMP FEES
Storm Dump Fees
4.5.e
Page: 23
c
ca
.y
0
0-
W
Amoun
m
L
175.0(
1 : 332.5( Y
m
SE
41
Lr-
27.9z c
m
180.8E
c
c�
2.7z o
17.7. a
1 : 229.2E
CC
4-
0
3,474.9(
0
340.5z a
I : 3,815.5( Q
ti
N
0
120.0( "
ti
r
N
120.0( N
0
N
120.0( E
96.0(
m
E
t
R
.r
r
Q
Page: 23
Packet Pg. 101
vchlist
02/02/2017 10:29:26AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
223982 2/2/2017 027060 PACIFIC TOPSOILS (Continued)
18-T1001705
223983 2/2/2017 075257 PCE PACIFIC INC
223984 2/2/2017 028860 PLATT ELECTRIC SUPPLY INC
18-T1001713
18-T1001722
18-T1001855
18-T1001873
18-T1001911
PO # Description/Account
422.000.72.531.10.49.00
STORM DUMP FEES
Storm Dump Fees
422.000.72.531.10.49.00
STORM DUMP FEES
Storm Dump Fees
422.000.72.531.10.49.00
STORM DUMP FEES
Storm Dump Fees
422.000.72.531.10.49.00
15TH ST SW PROJECT DUMP FEE
15th St SW Project Dump Fees
112.000.68.595.33.41.00
15TH ST SW PROJECT DUMP FEE
15th St SW Project Dump Fees
112.000.68.595.33.41.00
STORM DUMP FEES
Storm Dump Fees
422.000.72.531.10.49.00
4.5.e
Page: 24
120.0( -0
120.0( U
120.0(
4—
a�
c
c
c0
120.0( o
�
a
�
120.0( �
•�
U
120.0( o
0
315.0( Q-
Total: 11491.0( Q
CD99006117 WWTP: FOXBORO LOW DIFFEREN
r—
N
FOXBORO LOW DIFFERENTIAL PR
00
423.000.76.535.80.48.00
2,516.0( ti
Freight
r
423.000.76.535.80.48.00
21.1( o
9.8% Sales Tax
N
0
423.000.76.535.80.48.00
248.6z w
L145611 WWTP: LEGEND PLATE
LEGEND PLATE
423.000.76.535.80.48.00
9.8% Sales Tax
423.000.76.535.80.48.00
Tota
I: 2,785.8( cYi
E
4.7: c
m
E
0.4 1
R
.r
r
Q
Page: 24
Packet Pg. 102
vchlist
02/02/2017 10:29:26AM
Bank code :
Voucher
usbank
Date Vendor
223984
2/2/2017 028860 PLATT ELECTRIC SUPPLY INC
223985
2/2/2017 064735 PNWS - AWWA
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
L152280
FS 16 - SUPPLIES
FS 16 - Supplies
001.000.66.518.30.31.00
9.8% Sales Tax
001.000.66.518.30.31.00
L171978
WWTP: LABEL TAGS
LABELTAGS
423.000.76.535.80.31.00
Freight
423.000.76.535.80.31.00
9.8% Sales Tax
423.000.76.535.80.31.00
L179333
PS - SUPPLIES
PS - Supplies
001.000.66.518.30.31.00
9.8% Sales Tax
001.000.66.518.30.31.00
L186401
FS 16 - SUPPLIES
FS 16 - Supplies
001.000.66.518.30.31.00
9.8% Sales Tax
001.000.66.518.30.31.00
L190414
PS - SUPPLIES
PS - Supplies
001.000.66.518.30.31.00
9.8% Sales Tax
001.000.66.518.30.31.00
2896
WWUC 2017 ANNUAL DUES
WWUC 2017 Annual Dues
421.000.74.534.80.49.00
223986 2/2/2017 071811 PONY MAIL BOX & BUSINESS CTR 1110279
4.5.e
Page: 25
c
ca
.y
0
0-
W
Amoun
m
L
N
99.8(
t
U
9.7£ 4-
W
c
m
858.8z o
ca
167.8E o
L
100.6, a
E
32.6'
4-
0
3.2(
0
L
Q
0.
14.8z Q
r-
1.4: 00
ti
r
97.81 N
O
9.5� o
1 : 1,401.6'. Y
E
1,000.0(
Total: 1,000.0(
E
WWTP: 1/20/17 SHIP CHG - VIDEO'
R
.r
r
Q
Page: 25
Packet Pg. 103
Tota
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
223986 2/2/2017 071811 PONY MAIL BOX & BUSINESS CTR (Continued)
223987 2/2/2017 064088 PROTECTION ONE 291104
223988 2/2/2017 046900 PUGET SOUND ENERGY 200000704821
200002411383
200007876143
200009595790
200011439656
200016558856
200016815843
200017676343
PO # Description/Account
4.5.e
Page: 26
c
ca
.y
0
a
a�
Amoun
m
L_
1/20/17 SHIP CHG - VIDEO TO DEP-
423.000.76.535.80.42.00 31.6(
Tota
ALARM MONITORING - PARKS MA
ALARM MONITORING FOR PARK
001.000.66.518.30.42.00
ALARM MONITORING FOR PARK
001.000.64.576.80.42.00
ALARM MONITORING FOR FIRE S
001.000.66.518.30.42.00
Tota
FRANCES ANDERSON CENTER 7
FRANCES ANDERSON CENTER 7
001.000.66.518.30.47.00
YOST PARK/POOL 9535 BOW DOI
YOST PARK/POOL 9535 BOW DOI
001.000.64.576.80.47.00
OLD PUBLIC WORKS 200 DAYTO
OLD PUBLIC WORKS 200 DAYTO
421.000.74.534.80.47.00
FIRE STATION #16 8429 196TH S
FIRE STATION #16 8429 196TH S
001.000.66.518.30.47.00
FIRE STATION #20 23009 88TH AV
FIRE STATION #20 23009 88TH AV
001.000.66.518.30.47.00
CIVIC CENTER 250 5TH AVE N / M
CIVIC CENTER 250 5TH AVE N / M
001.000.66.518.30.47.00
FIRE STATION #17 275 6TH AVE N
FIRE STATION #17 275 6TH AVE N
001.000.66.518.30.47.00
FLEET MAINTENANCE BAY 21105
lf
S
S
N
N
1 : 31.6(
t
U
1 �
21.3z �
1 �
21.3z
T, o
146.0' "%
1 : 188.61 a
0( E
0(
2,292.7< —0N �
N >
0
151.9, a
Q-
Q
580.8E N
T ; 00
T;
ti
1,055.1( r
E N
0
E C�
0
499.1 w
E Y
E E
387.8E .�
/ c
1,355.5' E
7
R
.r
r
a
Page: 26
Packet Pg. 104
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor
Invoice PO #
Description/Account
223988 2/2/2017 046900 PUGET SOUND ENERGY
(Continued)
FLEET MAINTENANCE BAY 21105 7
511.000.77.548.68.47.00
200019375639
MEADOWDALE CLUBHOUSE 6801
MEADOWDALE CLUBHOUSE 6801
001.000.66.518.30.47.00
200019895354
SNO-ISLE LIBRARY 650 MAIN ST /
SNO-ISLE LIBRARY 650 MAIN ST / IN
001.000.66.518.30.47.00
200020415911
PUBLIC WORKS OMC 7110 210TH ;
PUBLIC WORKS OMC 7110 210TH ;
001.000.65.518.20.47.00
PUBLIC WORKS OMC 7110 210TH
111.000.68.542.90.47.00
PUBLIC WORKS OMC 7110 210TH
421.000.74.534.80.47.00
PUBLIC WORKS OMC 7110 210TH
423.000.75.535.80.47.10
PUBLIC WORKS OMC 7110 210TH
511.000.77.548.68.47.00
PUBLIC WORKS OMC 7110 210TH
422.000.72.531.90.47.00
200021829581
WWTP: 12/20/16-1/20/17 200 2ND P
12/20/16-1/20/17 200 2ND AVE S / N
423.000.76.535.80.47.63
200024711901
CITY PARK BUILDING 600 3RD AVE
CITY PARK BUILDING 600 3RD AVE
001.000.66.518.30.47.00
Total:
223989 2/2/2017 072370 QUIET ZONE TECHNOLOGY
P101566
ESAA.SERVICES THRU SEPTEMBE
ESAA.Services thru September 2016
112.000.68.595.33.41.00
Total:
223990 2/2/2017 032666 ROTO ROOTER
21719378203
FS 17 - PLUMBING SERVICES
4.5.e
Page: 27
c
ca
.y
0
a
a�
Amoun
m
L_
494.5(
m
t
U
276.9E
aD
c
m
382.7z
c�
0
41.6( j,
c�
a
158.0 1
158.0 1
4-
0
158.0 1
0
158.0 1 a
Q
158.0z
N
00
939.2E ti
r
N
O
328.9 1 o
9,577.6: Y
E
15,920.3'
15,920.3' a0i
E
t
R
.r
r
Q
Page: 27
Packet Pg. 105
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
223990 2/2/2017 032666 ROTO ROOTER (Continued)
21719381913
223991 2/2/2017 071655 SHI INTERNATIONAL CORP B06022465
223992 2/2/2017 074906 SITE WORKSHOP LLC 4416
223993 2/2/2017 075590 SMARSH INVO0201602
PO # Description/Account
FS 17 - Plumbing Services
001.000.66.518.30.48.00
9.8% Sales Tax
001.000.66.518.30.48.00
SR CENTER - PLUMBING SERVICE;
Sr Center - Plumbing Services
001.000.66.518.30.48.00
9.8% Sales Tax
001.000.66.518.30.48.00
Total
ADOBE ACROBAT PRO SOFTWARE
Adobe Acrobat Pro Software &
001.000.62.524.20.31.00
Adobe Acrobat Pro Software &
001.000.41.521.10.31.00
9.8% Sales Tax
001.000.62.524.20.31.00
9.8% Sales Tax
001.000.41.521.10.31.00
Total
VETERAN'S PLAZA LANDSCAPE AF
VETERAN'S PLAZA LANDSCAPE AF
132.000.64.594.76.41.00
Total
12-16 NETGUARD MONTHLY SERVI
NetGuard Monthly Service Building
001.000.62.524.20.42.00
NetGuard Monthly Service City Clerk
001.000.25.514.30.42.00
NetGuard Monthly Service Communit
001.000.61.557.20.42.00
NetGuard Monthly Service Court
4.5.e
Page: 28
970.7E
m
95.1: U
4-
a�
c
757.5(
74.2z c�a
1,897.6, =0
L
0
a
391.7E
391.7E c
38.3� o
L
a
Q.
38.3� Q
860.2i
N
O
ti
1,081.5( r
1,081.5( o
N
O
N
Y
30.0( E
6.0(
r
c
6.0( E
t
R
.r
r
Q
Page: 28
Packet Pg. 106
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher Date Vendor
223993 2/2/2017 075590 SMARSH
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
001.000.23.512.50.42.00
NetGuard Monthly Service Developm,
001.000.62.524.10.42.00
NetGuard Monthly Service Engineerir
001.000.67.518.21.42.00
NetGuard Monthly Service Facilities
001.000.66.518.30.42.00
NetGuard Monthly Service Finance
001.000.31.514.23.42.00
NetGuard Monthly Service Human Re
001.000.22.518.10.42.00
NetGuard Monthly Service Informatioi
001.000.31.518.88.42.00
NetGuard Monthly Service Mayor's O
001.000.21.513.10.42.00
NetGuard Monthly Service Parks
001.000.64.576.80.42.00
NetGuard Monthly Service Police
001.000.41.521.22.42.00
NetGuard Monthly Service PW Water
421.000.74.534.80.42.00
NetGuard Monthly Service PW Water
421.000.74.534.80.42.00
NetGuard Monthly Service PW Water
423.000.75.535.80.42.00
NetGuard Monthly Service PW Sewei
423.000.75.535.80.42.00
NetGuard Monthly Service PW Storm
422.000.72.531.90.42.00
NetGuard Monthly Service PW Street
111.000.68.542.90.42.00
NetGuard Monthly Service PW Fleet
511.000.77.548.68.42.00
NetGuard Monthly Service PW Admir
4.5.e
Page: 29
c
ca
.y
0
a
a�
Amoun
m
L
6.0(
N
6.0( 4)
t
U
90.0( 4-
w
c
54.0(
6.0( c�a
0
6.0( L>%
ca
a
30.0(
6.0( U
0
12.0(
0
L
240.0( a
Q
30.0(
N
00
3.0(
ti
r
3.0( c�
0
N
30.0(
N
6.0( U
18.0(
Page: 29
Packet Pg. 107
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher Date Vendor
223993 2/2/2017 075590 SMARSH
223995 2/2/2017 037375 SNO CO PUD NO 1
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
001.000.65.518.20.42.00
NetGuard Monthly Service PW Admin
421.000.74.534.80.42.00
NetGuard Monthly Service PW Admin
422.000.72.531.90.42.00
NetGuard Monthly Service PW Admin
423.000.75.535.80.42.00
NetGuard Monthly Service PW Admin
423.000.76.535.80.42.00
NetGuard Monthly Service PW Street
111.000.68.542.90.42.00
NetGuard Monthly Service PW Street
422.000.72.531.90.42.00
NetGuard Monthly Service WWTP
423.000.76.535.80.42.00
Total
2002-0254-7
PEDEST CAUTION LIGHT 21930 95-
PEDEST CAUTION LIGHT 21930 95-
111.000.68.542.64.47.00
2003-4823-3
TRAFFIC LIGHT 22000 84TH AVE W
TRAFFIC LIGHT 22000 84TH AVE W
111.000.68.542.64.47.00
2003-8645-6
CLUBHOUSE 6801 MEADOWDALE
CLUBHOUSE 6801 MEADOWDALE
001.000.66.518.30.47.00
2003-9895-6
FIRE STATION #16 8429 196TH ST
FIRE STATION #16 8429 196TH ST
001.000.66.518.30.47.00
2004-2241-8
FRANCES ANDERSON CENTER 70(
FRANCES ANDERSON CENTER 70(
001.000.66.518.30.47.00
2004-6859-3
LIFT STATION #4 8311 TALBOT RD /
LIFT STATION #4 8311 TALBOT RD /
423.000.75.535.80.47.10
4.5.e
Page: 30
c
ca
.y
0
a
a�
Amoun
m
L
2.1(
N
0.6( 4)
t
U
2.1( 4-
w
c
0.6(
0.6( c�a
0
6.0(
ca
a
6.0(
30.0( U
642.0( 0
0
L
a
Q.
18.5z Q
N
00
44.9(
ti
r
N
76.2( c
N
0
N
Y
785.7E U
E
2
U
1,457.3E
c
m
E
345.7( U
R
.r
r
Q
Page: 30
Packet Pg. 108
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher Date Vendor
223995 2/2/2017 037375 SNO CO PUD NO 1
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
2004-9683-4
LIFT STATION #10 17526 TALBOT R
LIFT STATION #10 17526 TALBOT R
423.000.75.535.80.47.10
2006-1131-7
LIFT STATION #9 19300 80TH AVE V
LIFT STATION #9 19300 80TH AVE V
423.000.75.535.80.47.10
2006-3860-9
OLD PUBLIC WORKS 200 DAYTON
OLD PUBLIC WORKS 200 DAYTON
421.000.74.534.80.47.00
2007-1403-8
SEAVIEW PARK
SEAVIEW PARK
001.000.64.576.80.47.00
2007-3984-5
SEAVIEW RESERVOIR 18520 90TH
SEAVIEW RESERVOIR 18520 90TH
421.000.74.534.80.47.00
2007-4860-6
TRAFFIC LIGHT 9730 220TH ST SW
TRAFFIC LIGHT 9730 220TH ST SW
111.000.68.542.64.47.00
2008-6520-2
LIFT STATION #3 1529 NORTHSTRE
LIFT STATION #3 1529 NORTHSTRE
423.000.75.535.80.47.10
2009-4334-8
TRAFFIC LIGHT 23202 EDMONDS V
TRAFFIC LIGHT 23202 EDMONDS V
111.000.68.542.64.47.00
2011-9222-6
TRAFFIC LIGHT 20408 76TH AVE W
TRAFFIC LIGHT 20408 76TH AVE W
111.000.68.542.64.47.00
2011-9708-4
SEAVIEW PARK
SEAVIEW PARK
001.000.64.576.80.47.00
2012-3682-5
FISHING PIER RESTROOMS
FISHING PIER RESTROOMS
001.000.64.576.80.47.00
2012-6598-0
LIFT STATION #12 16121 75TH PL
LIFT STATION #12 16121 75TH PL �
4.5.e
Page: 31
N
101.8:
t
U
4-
155.41
m
519.2(
0
22.9: a
E
21.3E
4-
0
c�
19.1( o
L
a
Q.
Q
75.4(
N
00
56.4: ti
r
N
0
19.8( c
N
Y
150.8' ,E
ca
Page: 31
Packet Pg. 109
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher Date Vendor
223995 2/2/2017 037375 SNO CO PUD NO 1
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
423.000.75.535.80.47.10
2013-7496-4
LIFT STATION #11 6811 1/2 157TH P
LIFT STATION #11 6811 1/2 157TH P
423.000.75.535.80.47.10
2014-3123-6
PEDEST CAUTION LIGHT 9110 OLY
PEDEST CAUTION LIGHT 9110 OLY
111.000.68.542.64.47.00
2014-3124-4
PEDEST CAUTION LIGHT 9301 PUC
PEDEST CAUTION LIGHT 9301 PUC
111.000.68.542.64.47.00
2014-4175-5
TRAFFIC LIGHT 21531 HWY 99 / ME
TRAFFIC LIGHT 21531 HWY 99 / ME
111.000.68.542.63.47.00
2015-5174-4
SNO-ISLE LIBRARY 650 MAIN ST / �
SNO-ISLE LIBRARY 650 MAIN ST / �
001.000.66.518.30.47.00
2015-7289-8
TRAFFIC LIGHT 117 3RD AVE S / ME
TRAFFIC LIGHT 117 3RD AVE S / ME
111.000.68.542.64.47.00
2015-8215-2
TRAFFIC LIGHT 19600 80TH AVE W
TRAFFIC LIGHT 19600 80TH AVE W
111.000.68.542.63.47.00
2015-9448-8
LIFT STATION #15 7710 168TH PL S
LIFT STATION #15 7710 168TH PL S
423.000.75.535.80.47.10
2016-1195-1
TRAFFIC LIGHT 20801 76TH AVE W
TRAFFIC LIGHT 20801 76TH AVE W
111.000.68.542.63.47.00
2017-5147-6
TRAFFIC LIGHT 9932 220TH ST SW
TRAFFIC LIGHT 9932 220TH ST SW
111.000.68.542.64.47.00
2017-8264-6
TRAFFIC LIGHT 901 WALNUT ST / �
TRAFFIC LIGHT 901 WALNUT ST / �
111.000.68.542.64.47.00
2019-0786-2
TRAFFIC LIGHT 7133 212TH ST SW
4.5.e
Page: 32
209.2, -0
27.4' U
17.4,
4—
a�
c
c
c�
17.9E o
251.0, E
3,405.4E o
0
L
55.0: a
El
r-
27.2E 04
ti
20.5 i r
N
0
N
0
35.9< Y
E
66.7E
Page: 32
Packet Pg. 110
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher Date Vendor
223995 2/2/2017 037375 SNO CO PUD NO 1
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
TRAFFIC LIGHT 7133 212TH ST SW
111.000.68.542.63.47.00
2019-2991-6
WWTP: 12/23/16-1/24/17 FLOW ME"
12/23/16-1/24/17 FLOW METER 232
423.000.76.535.80.47.62
2019-4248-9
PUBLIC WORKS OMC 7110 210TH ;
PUBLIC WORKS OMC 7110 210TH
001.000.65.518.20.47.00
PUBLIC WORKS OMC 7110 210TH ;
111.000.68.542.90.47.00
PUBLIC WORKS OMC 7110 210TH
421.000.74.534.80.47.00
PUBLIC WORKS OMC 7110 210TH ;
423.000.75.535.80.47.10
PUBLIC WORKS OMC 7110 210TH ;
511.000.77.548.68.47.00
PUBLIC WORKS OMC 7110 210TH ;
422.000.72.531.90.47.00
2020-7719-4
FIRE STATION #20 23009 88TH AVE
FIRE STATION #20 23009 88TH AVE
001.000.66.518.30.47.00
2020-8787-0
LIFT STATION #6 100 PINE ST / MEl
LIFT STATION #6 100 PINE ST / MEl
423.000.75.535.80.47.10
2022-8909-6
TRAFFIC LIGHT 22400 HWY 99 / ME
TRAFFIC LIGHT 22400 HWY 99 / ME
111.000.68.542.64.47.00
2022-8912-0
TRAFFIC LIGHT 23801 HWY 99 / ME
TRAFFIC LIGHT 23801 HWY 99 / ME
111.000.68.542.64.47.00
2022-8945-0
TRAFFIC LIGHT 21931 HWY 99 / ME
TRAFFIC LIGHT 21931 HWY 99 / ME
111.000.68.542.64.47.00
2022-9166-2
CIVIC CENTER & FIRE STATION #1 ,
4.5.e
Page: 33
c
ca
.y
0
a
a�
Amoun
m
L_
30.4z
m
t
U
18.5z it
a�
c
m
105.2z c
c�
399.9( o
L
399.9( a
E
w
399.9( 0
399.9, o
a
Q.
Q
532.7(
N
00
176.6E ti
r
N
O
66.8( o
N
62.2 0 .E
ca
Page: 33
Packet Pg. 111
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher Date Vendor
223995 2/2/2017 037375 SNO CO PUD NO 1
223996
223997
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
CIVIC CENTER & FIRE STATION #1 ,
001.000.66.518.30.47.00
2023-8937-5
STREET LIGHT 7601 RIDGE WAY / E
STREET LIGHT 7601 RIDGE WAY / I
111.000.68.542.63.47.00
2026-2041-5
MATHAY BALLINGER PARK IRRIGA
MATHAY BALLINGER PARK IRRIGA
001.000.64.576.80.47.00
2028-0763-2
TRAFFIC LIGHT 8429 196TH ST SW
TRAFFIC LIGHT 8429 196TH ST SW
001.000.66.518.30.47.00
2036-5215-1
FIVE CORNERS RESERVOIR 85191
FIVE CORNERS RESERVOIR 85191
421.000.74.534.80.47.00
2044-2584-7
LIFT STATION #2 702 MELODY LN /
LIFT STATION #2 702 MELODY LN /
423.000.75.535.80.47.10
2202-1638-6
PEDEST CAUTION LIGHTS 8410 MF
PEDEST CAUTION LIGHTS 8410 MF
111.000.68.542.64.47.00
2205-4758-2
TRAFFIC LIGHT SR104 @ 95TH AVE
TRAFFIC LIGHT SR104 @ 95TH AVE
111.000.68.542.63.47.00
Total:
2/2/2017 037075 SNOHOMISH CO AUDITOR'S OFFICE I-VR-4
2/2/2017 067809 SNOHOMISH COUNTY FINANCE 1000430755
2016 VOTER REGISTRATION DISTF
2016 Voter Registration - District
001.000.39.514.90.51.00
Total
2017 SERS OPERATING ASSESSME
2017 SERS Operating Assessment
001.000.39.525.60.51.00
Total
4.5.e
Page: 34
c
ca
.y
0
a
a�
Amoun
m
L_
6,134.2 1
m
t
U
8.5£
a�
c
m
17.4: c
M
0
19.8: j,
ca
a
E
371.7:
v
4-
0
119.21
0
L
a
Q.
94.7z Q
r—
N
00
58.2£
18,237.35 ti
r
N
0
N
0
59,466.6: Y
59,466.6E
E
111,585.0( c
111,585.0( E
t
R
.r
r
a
Page: 34
Packet Pg. 112
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
PO # Description/Account
223998 2/2/2017 038410 SOUND SAFETY PRODUCTS 110542/1
WWTP: ROD SEBERS-PORTION OF
ROD SEBERS-PORTION OF 2017 U
423.000.76.535.80.24.00
9.2% Sales Tax
423.000.76.535.80.24.00
30702/4
WWTP: ROBERT SLENKER-PORTIC
ROBERT SLENKER-PORTION OF 2(
423.000.76.535.80.24.00
9.8% Sales Tax
423.000.76.535.80.24.00
31545/4
WWTP: STORE CHRGD WRONG A(
STORE CHRGD WRONG ACCT; CR
423.000.76.535.80.24.00
9.8% Sales Tax
423.000.76.535.80.24.00
31803/4
WWTP: 1/26/17 CREDIT FOR INV 3'
1/26/17 CREDIT FOR INV 31545/4 - ;
423.000.76.535.80.24.00
9.8% Sales Tax
423.000.76.535.80.24.00
31807/4
WWTP: JEANNE MCKENZIE 2017 U
JEANNE MCKENZIE 2017 UNIFORM
423.000.76.535.80.24.00
9.8% Sales Tax
423.000.76.535.80.24.00
Tota I :
223999 2/2/2017 040250 STEUBER DISTRIBUTING 2831944
GREENHOUSE SUPPLIES
GREENHOUSE SUPPLIES
125.000.64.576.80.31.00
9.8% Sales Tax
125.000.64.576.80.31.00
Tota I :
224000 2/2/2017 075920 TAYLOR, HAILI
1/26 PRESCHOOL SUB
1/26/17 PRESCHOOL SUB
1/26/17 PRESCHOOL SUB
4.5.e
Page: 35
c
ca
.y
0
a
a�
Amoun
m
L_
132.8E
m
12.2' U
4-
w
c
60.4(
5.9< c�a
0
L
190.6' a
E
4-
0
190.6'
0
-18.6£ a
i
r-
190.6' 00
18.6E ti
r
420.8( N
0
N
0
0
Y
2,554.6:
E
250.3(
2,805.0'
c
m
E
t
R
.r
r
Q
Page: 35
Packet Pg. 113
vchlist
02/02/2017 10:29:26AM
Voucher List
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor Invoice
224000
2/2/2017 075920 TAYLOR, HAILI (Continued)
224001
2/2/2017 071666 TETRATECH INC 51130317_5A
51140840
51140862_14B
51141930
224002 2/2/2017 040924 TMG SERVICES INC 0040274-IN
224003 2/2/2017 070902 ULVESTAD, KAREN 5456 DIGITAL PHOTO
224004 2/2/2017 070767 UNITED RENTALS NW INC 143221548-001
PO # Description/Account
001.000.64.571.29.41.00
Tota
ESDB.SERVICES THRU 11/30/16
ESDB.Services thru 11/30/16
001.000.67.518.21.41.00
ESDB.FAST LANE GRANT.SERVIC
ESDB.Fast Lane Grant.Services thr
001.000.67.518.21.41.00
ESDB.SERVICES THRU 11/25/16
ESDB.Services thru 11/25/16
001.000.67.518.21.41.00
ESFD.SERVICES THRU 12/30/16
ESFD.Services thru 12/30/16
422.200.72.594.31.41.00
Tota
WATER QUALITY - CL2 ANALYZE
5456 DIGITAL PHOTOGRAPHY INS
CHRISTMAS TREE GENIE
CHRISTMAS TREE GENIE
001.000.64.576.80.45.00
9.8% Sales Tax
001.000.64.576.80.45.00
Tota
4.5.e
Page: 36
c
ca
.y
0
a
a�
Amoun
m
L
16.5(
1 : 16.5( Y
m
t
U
656.4z
E
u
3,891.8<
0
318.6z m
E
20,200.2E 2
25,067.1$ 0
R
411.3, Q
40.3' N
I : 451.6: ar°
l
r
121.2z aa)
1,358.4, E
R
.r
r
Q
Page: 36
Packet Pg. 114
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice PO # Description/Account
224005 2/2/2017 044960 UTILITIES UNDERGROUND LOC CTR 6110131 UTILITIES UNDERGROUND LOCATI
UTILITIES UNDERGROUND LOCATI
421.000.74.534.80.41.00
UTILITIES UNDERGROUND LOCATI
422.000.72.531.90.41.00
UTILITIES UNDERGROUND LOCATI
423.000.75.535.80.41.00
Total
224006 2/2/2017 067865 VERIZON WIRELESS 9779137506 C/A571242650-0001
iPhone/iPad Cell Service Bid Dept
001.000.62.524.20.42.00
iPhone/iPad Cell Service City Clerk
001.000.25.514.30.42.00
iPhone/iPad Cell Service Econ
001.000.61.557.20.42.00
iPad Cell Service Council
001.000.11.511.60.42.00
iPhone/iPad Cell Service Court
001.000.23.512.50.42.00
iPhone/iPad Cell Service Developmei
001.000.62.524.10.42.00
iPhone/iPad Cell Service Engineering
001.000.67.518.21.42.00
iPhone/iPad Cell Service Facilities
001.000.66.518.30.42.00
iPhone/iPad Cell Service Finance
001.000.31.514.23.42.00
iPhone/iPad Cell Service HR
001.000.22.518.10.42.00
iPhone/iPad Cell Service IS
512.000.31.518.88.42.00
iPhone/iPad Cell Service Mayor's Offi
001.000.21.513.10.42.00
iPhone/iPad Cell Service Parks Dept
4.5.e
Page: 37
c
ca
.y
0
a
a�
Amoun
m
L_
75.7E
m
75.7E U
4-
78.0E c
229.6;
c
c�
0
474.7<
c�
a
75.8E
75.7'
4-
0
300.1(
0
L
75.8E a
Q
95.7(
N
00
872.2z
ti
187.2( N
0
145.7' o
N
95.7(
E
287.2E
211.6: a0i
E
t
R
.r
r
Q
Page: 37
Packet Pg. 115
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher Date Vendor
224006 2/2/2017 067865 VERIZON WIRELESS
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
001.000.64.571.21.42.00
iPhone/iPad Cell Service Police Dept
001.000.41.521.22.42.00
Air cards Police Dept
001.000.41.521.22.42.00
iPhone/iPad Cell Service Planning De
001.000.62.558.60.42.00
iPhone/iPad Cell Service PW Admin
001.000.65.518.20.42.00
iPhone/iPad Cell Service PW Admin
421.000.74.534.80.42.00
iPhone/iPad Cell Service PW Admin
422.000.72.531.90.42.00
iPhone/iPad Cell Service PW Admin
423.000.75.535.80.42.00
iPhone/iPad Cell Service PW Admin
423.000.76.535.80.42.00
iPhone/iPad Cell Service PW Street C
111.000.68.542.90.42.00
iPhone/iPad Cell Service PW Fleet
511.000.77.548.68.42.00
iPhone/iPad Cell Service PW Water/,
421.000.74.534.80.42.00
iPhone/iPad Cell Service PW Water/,
423.000.75.535.80.42.00
iPhone/iPad Cell Service Sewer Dept
423.000.75.535.80.42.00
iPhone/iPad Cell Service Water
421.000.74.534.80.42.00
iPad Cell Service Storm
422.000.72.531.90.42.00
iPad Cell Service Street/Storm
111.000.68.542.90.42.00
iPad Cell Service Street/Storm
4.5.e
Page: 38
c
ca
.y
0
a
M
Amoun
m
L
80.0,
N
1,345.9:
t
U
1,080.21
aD
c
80.0.
26.5( c�a
0
7.5� L>%
ca
a
26.5(
7.5� U
0
7.5E
0
L
171.5E a
Q
55.6E
N
0
142.4:
ti
r
142.4< C�
0
N
226.4z o
N
281.6,
ca
115.8�
Page: 38
Packet Pg. 116
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date Vendor
Invoice
PO # Description/Account
224006
2/2/2017 067865 VERIZON WIRELESS
(Continued)
422.000.72.531.90.42.00
iPhone/iPad Cell Service WWTP
423.000.76.535.80.42.00
iPhone/iPad Cell Service Parks
001.000.64.576.80.42.00
9779261603
C/A 772540262-00001
Lift Station access
512.000.31.518.88.42.00
Total:
224007
2/2/2017 061485 WA ST DEPT OF HEALTH
22500
2017 OPERATING PERMIT SYSTEM
2017 Operating Permit System Cert
421.000.74.534.80.49.00
Total:
224008
2/2/2017 067195 WASHINGTON TREE EXPERTS
I17-109
YOST PARK TREE SERVICE
YOST PARK TREE SERVICE
001.000.64.576.80.48.00
9.8% Sales Tax
001.000.64.576.80.48.00
117-112
DAYTON & 7TH TREE SERVICE
DAYTON & 7TH TREE SERVICE
001.000.64.576.80.48.00
9.8% Sales Tax
001.000.64.576.80.48.00
117-114
STREET - DOWNED HEMLOCK 229
Street - Downed Hemlock 22915 1021
111.000.68.542.71.48.00
9.8% Sales Tax
111.000.68.542.71.48.00
117-119
MINI PARK TREE SERVICE
MINI PARK TREE SERVICE
001.000.64.576.80.48.00
9.8% Sales Tax
001.000.64.576.80.48.00
4.5.e
Page: 39
c
ca
.y
0
a
a�
Amoun
m
L
20.0(
N
229.1E y
t
U
151.3�
W
c
m
44.3, -o
7,160.9' c0a
0
CU
a
11,344.9E
11,344.9E
4-
0
to
2,400.0( c
a
235.2( Q
ti
N
250.0( co
ti
24.5( r
N
0
N
O
740.0( w
72.5- E
3,500.0( m
E
343.0(
R
.r
r
a
Page: 39
Packet Pg. 117
vchlist
02/02/2017 10:29:26AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO #
224008 2/2/2017 067195 067195 WASHINGTON TREE EXPERTS (Continued)
224009 2/2/2017 075283 WAVE 8136 50 211 00055035
224010 2/2/2017 075635 WCP SOLUTIONS
9920564
9922601
9934800
9934801
A9884696CR
B9884696CR
4.5.e
Page: 40
Description/Account
Total :
7,565.2, .L
FIBER HIGH SPEED INTERNET SEF
ui
High Speed Internet service 02/01/17
512.000.31.518.87.42.00
816.0(
Total :
816.0(
FAC MAINT SUPPLIES
Fac Maint Supplies
001.000.66.518.30.31.00
9.8% Sales Tax
001.000.66.518.30.31.00
FAC MAINT - CLEANERS, TT, TO
Fac Maint - Cleaners, TT, Towels,
001.000.66.518.30.31.00
9.8% Sales Tax
001.000.66.518.30.31.00
FAC MAINT - SOAP DISPENSERS
Fac Maint - Soap Dispensers
001.000.66.518.30.31.00
9.8% Sales Tax
001.000.66.518.30.31.00
FAC MAINT - MOPS
Fac Maint - Mops
001.000.66.518.30.31.00
9.8% Sales Tax
001.000.66.518.30.31.00
FAC MAINT - RETURNS
Fac Maint - Returns
001.000.66.518.30.31.00
9.8% Sales Tax
001.000.66.518.30.31.00
FAC MAINT RETURNS
Fac Maint Returns
001.000.66.518.30.31.00
9.8% Sales Tax
a
c
m
48.0( c
c�
4.7( o
WE
a
1,082.21 ,E
106.0( o
c�
0
95.8( a
Q.
9.3� Q
N
O
79.2( =
ti
r
7.7( c
N
O
0
107.0(
E
-10.4�
r
c
-124.4( E
t
R
.r
r
Q
Page: 40
Packet Pg. 118
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date Vendor
Invoice
PO # Description/Account
224010
2/2/2017 075635 WCP SOLUTIONS
(Continued)
001.000.66.518.30.31.00
Tota
224011
2/2/2017 075923 WEB QA INC
1229-170118
GOVQA SERVICE TRACKING
GOVQA SERVICE TRACKING SYS
001.000.25.514.30.48.00
GOVQA SERVICE TRACKING SYS
001.000.25.514.30.41.00
Tota
224012
2/2/2017 072634 WHISTLE WORKWEAR
TR-333823
WWTP: JONATHAN JONES-THOM
JONATHAN JONES-THOMAS-201
423.000.76.535.80.24.00
9.2% Sales Tax
423.000.76.535.80.24.00
TR-333922
WWTP: ROBERT SLENKER-REM
ROBERT SLENKER-REMAINING 2
423.000.76.535.80.24.00
9.2% Sales Tax
423.000.76.535.80.24.00
TR-334501
WWTP: LES KRESTEL-2017 UNIF
LES KRESTEL-2017 UNIFORM AL
423.000.76.535.80.24.00
9.2% Sales Tax
423.000.76.535.80.24.00
TR-334520
WWTP: ROD SEBERS: REST OF
ROD SEBERS: REST OF 2017 UNI
423.000.76.535.80.24.00
9.2% Sales Tax
423.000.76.535.80.24.00
TR-334751
WWTP: ERIC DUENAS: 2017 UNI
ERIC DUENAS: 2017 UNIFORM AL
423.000.76.535.80.24.00
9.2% Sales Tax
423.000.76.535.80.24.00
4.5.e
Page: 41
c
ca
.y
0
a
a�
Amoun
m
L
1 : 1,179.1( Y
m
t
U
T 41
6,600.0( c
T
2,500.0(
1 : 9,100.0( CM
A o
7 ca
225.8,
E
20.7E
AIP o
0'
153.7< o
a
14.1, Q
Y
N
242.E 0 °r°
ti
22.3< r
20 N
0
F, C�
0
58.4E w
5.3E E
FC
L �
242.E 1 c
m
E
22.3< u
R
.r
r
a
Page: 41
Packet Pg. 119
vchlist
02/02/2017 10:29:26AM
Bank code : usbank
Voucher Date Vendor
224012 2/2/2017 072634 072634 WHISTLE WORKWEAR
224013 2/2/2017 075161 WHISTLE W ORKW EAR
224014 2/2/2017 067393 WWCCPP GROUP
224015 2/2/2017 061047 WWCPA
92 Vouchers for bank code : usbank
92 Vouchers in this report
Voucher List
City of Edmonds
Invoice
(Continued)
K12082
2017 Cross Conn
2017 Renewals
PO # Description/Account
Tota
WWTP: DAN GARCIA-2017 UNIFO
DAN GARCIA-2017 UNIFORM ALL
423.000.76.535.80.24.00
8.7% Sales Tax
423.000.76.535.80.24.00
Tota
THE GROUP 2017 ANNUAL DUES
The Group 2017 Annual Dues J Wa
421.000.74.534.80.49.00
Tota
CERTIFICATION RENEWALS FOR
Certification Renewals for J Waite,
421.000.74.534.80.49.00
Certification Renewals for T Harris,
423.000.75.535.80.49.00
Tota
Bank tota
Total voucher
4.5.e
Page: 42
c
ca
.y
0
a
a�
Amoun
1,008.X L
T3
R Y
O'
m
242.0:
21.0(
1 : 263.0$
J c
c�
it(
20.0( o
I : 20.0( ca
a
J �
90.0( ,-
J
90.0( >
I : 180.0( o
a
1 : 483,072.4, Q
s : 483,072.4i �
T-
Page: 42
Packet Pg. 120
4.5.f
PROJECT NUMBERS (By Project Title)
Project
Engineerin
Accounting
Project
Funding
Protect Title
Number
Number
STM
12th Ave & Sierra Stormwater System Improvements
c484
E51FE
STR
15th St. SW Walkway (Edmonds Way to 8th Ave)
c424
E3DC
STM
183rd PI SW Storm Repairs
c491
E61FE
SWR
2013 Sanitary Sewer Pipe Rehabilitation
c390
E2GB
SWR
2013 Sewerline Replacement Project
c398
E3GA
STR
2014 Chip Seals
c451
E4CB
STM
2014 Drainage Improvements
c433
E41FA
STM
2014 Lake Ballinger Associated Projects
c436
E4FD
STR
2014 Overlay Program
c438
E4CA
WTR
2014 Waterline Overlays
c452
E4CC
STM
2015 Citywide Drainage Improvements/Rehab Projects
c466
E51FA
STR
2015 Overlay Program
c463
E5CA
SWR
2015 Sewerline Overlays
i007
E5CC
SWR
2015 Sewerline Replacement Project
c441
E4GA
STR
2015 Traffic Calming
c471
E5AB
WTR
2015 Waterline Overlays
c475
E5CB
WTR
2015 Waterline Replacement Program
c440
E4JB
STR
2016 Curb Ramp Upgrades
i016
E6DC
STR
2016 Overlay Program
i008
E6CA
SWR
2016 Sanitary Sewer Replacement Projects
c469
E5GA
SWR
2016 Sewerline Overlays
i010
E6CC
WTR
2016 Water Comp Plan Update
c460
E4JC
WTR
2016 Waterline Overlays
i009
E6CB
WTR
2016 Waterline Replacement Projects
c468
E5JA
STR
2017 Curb Ramp Upgrades
i022
E7DA
STR
2017 Minor Sidewalk Program
i023
E7DB
STR
2017 Overlay Program
i018
E7CA
SWR
2017 Sanitary Sewer Replacement Project
i013
E6GA
SWR
2017 Sewerline Overlays
i020
E7CC
STR
2017 Traffic Calming
i021
E7AA
WTR
2017 Waterline Overlays
i019
E7CB
WTR
2017 Waterline Replacement Projects
i014
E6J13
SWR
2018/19 Sewerline Replacement Project
c492
E6GC
WTR
2018/19 Waterline Replacement Project
c493
E6JC
Revised 2/1/2017 Packet Pg. 121
4.5.f
PROJECT NUMBERS (By Project Title)
Project
Engineerin
Accounting
Project
Funding
Protect Title
Number
Number
STR
220th Street Overlay Project
c462
E4CD
STM
224th & 98th Drainage Improvements
c486
E6FB
WTR
224th Waterline Relocation (2013)
c418
E3J13
STR
228th St. SW Corridor Improvements
i005
E7AC
STR
236th St. SW Walkway (Edmonds Way to Madrona School)
c425
E3DD
STR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
STR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
STM
3rd Ave Rain Gardens
i012
E6FC
STR
76th Ave W at 212th St SW Intersection Improvements
c368
E1 CA
STR
9th Avenue Improvement Project
c392
E2AB
FAC
AN Upgrades - Council Chambers
c476
E5LA
STR
ADA Curb Ramp Upgrades along 3rd Ave S
c426
E3DE
STR
ADA Transition Plan
s016
E6DB
STR
Bikelink Project
c474
E5DA
PRK
City Spray Park
c417
E4MA
SWR
Citywide CIPP Sewer Rehab Phase I
c456
E4GB
SWR
Citywide CIPP Sewer Rehab Phase II
c488
E6GB
STR
Citywide Protected/Permissive Traffic Signal Conversion
i015
E6AB
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
E5J13
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
E1 FM
PM
Dayton Street Plaza
c276
E7MA
STM
Dayton Street Storm Improvements (6th Ave - 8th Ave)
c472
E5FC
STM
Dayton Street Stormwater Pump Station
c455
E4FE
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
STM
Edmonds Marsh Feasibility Study
c380
E2FC
General
Edmonds Waterfront Access Analysis
c478
E5DB
FAC
ESCO III Project
c419
E3LB
PRK
FAC Band Shell Replacement
c477
E6MB
WTR
Five Corners Reservoir Re -coating
c473
E5KA
STR
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA
PM
Fourth Avenue Cultural Corridor
c282
E8MA
STR
Hwy 99 Enhancements (Phase III)
c405
E2AD
SWR
Lake Ballinger Trunk Sewer Study
s011
E5GB
STM
LID Retrofits Perrinville Creek Basin
c434
E4FB
Revised 2/1/2017 Packet Pg. 122
4.5.f
PROJECT NUMBERS (By Project Title)
Project
Engineerin
Accounting
Project
Funding
Protect Title
Number
Number
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
STR
Minor Sidewalk Program
i017
E6DD
STM
North Talbot Road Drainage Improvements
c378
E2FA
STM
Northstream Culvert Repair Under Puget Drive
i011
E6FA
STM
Northstream Pipe Abandonment on Puget Drive
c410
E3FE
STM
NPDES (Students Saving Salmon)
m013
E7FG
STM
OVD Slope Repair & Stabilization
m105
E7FA
STM
Perrinville Creek Culvert Replacement
c376
E1 FN
STM
Perrinville Creek Stormwater Flow Reduction Retrofit Study
c408
E3FC
FAC
Public Safety Controls System Upgrades
c444
E4LA
STM
Seaview Park Infiltration Facility
c479
E5FD
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
STR
SR104 Corridor Transportation Study
c427
E3AB
STR
SR104/City Park Mid -Block Crossing
c454
E4DB
STR
SR99 Safety Improvements (224th to 216th)
s014
E6AA
UTILITIES
Standard Details Updates
solo
E5NA
STM
Storm Drainage Improvements - 88th & 194th
c429
E3FG
STM
Stormwater Comp Plan Update
s017
E6FD
STR
Sunset Walkway Improvements
c354
E1 DA
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
STM
SW Edmonds-1 05th/l 06th Ave W Storm Improvements
c430
E3FH
STR
Trackside Warning System
c470
E5AA
STR
Train Trench - Concept
c453
E4DA
STR
Transportation Plan Update
c391
E2AA
STM
Update Stormwater Management Code & Associated Projects
c467
E5FB
UTILITIES
Utility Rate Update
s013
E6JA
PRK
Veteran's Plaza
c480
E6MA
STM
Video Assessment of Stormwater Lines
c459
E4FF
STM
Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
WWTP
WWTP Outfall Pipe Modifications
c481
E5HA
PRK
Yost Park Spa
c494
E6MC
Revised 2/1/2017 Packet Pg. 123
4.5.f
PROJECT NUMBERS (By Engineering Number)
Engineering
Protect
Protect
Accounting
Funding
Number
Number
Protect Title
STR
_ E1AA
c342
Fi1&.QQrneL§.JRoundabgut (212th Street SW @ 84th AvPniu, WAMM
STR
E1CA
c368
76th Ave W at 212th St SW Intersection Improvements
unset Walkway Improvements
STM
ElFM
c374
Dayton Street & SR104 Storm Drainage Alternatives
c376
Perrinville Creek Culvert Replacement
STR
E2AA
c391
Transportation Plan Update
venue provement Project
STR
E2AD
c405
Hwy 99 Enhancements (Phase III)
MELE2FA
c318
North Talbot Road Drainage Improvements
STM
E2FB
c379
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
E2FC
d P
Edmonds J J116kility Study
SWR
E2GB
c390
2013 Sanitary Sewer Pipe Rehabilitation
04 Corrido sportation Stu
STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave)
15th St. SW Walkway (Edmonds Way to 8th Avg
STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School)
DA Curb Ramp Upgrades along 3rd Ave
STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study
c410
Northstream Pipe Abandonment on Puget Drive
STM
E3FG
_ c429
Storm Drainage Improvements - 88th & 194th
E3FH
� �dmq j;105th/106th Av
SWR
E3GA
c398
2013 Sewerline Replacement Project
WTR
E3,
224th Waterline Relocation (201
FAC
E3LB
c419
ESCO III Project
STR
E4CA
c438
2014 Overlay Program
STR
E4CB
c451
2014 Chip Seals
2014 Waterline Overlays
STR
E4CD
c462
220th Street Overlay Project
c453
Train Trench - Concept
STR
E4DB
c454
SR104/City Park Mid -Block Crossing
E4FA
STM
E4FB
c434
LID Retrofits Perrinville Creek Basin
c435
Willow Creek Daylighting/Edmonds Marsh Restoration
STM
E4FD
c436
2014 Lake Ballinger Associated Projects
Revised 2/1/2017 Packet Pg. 124
4.5.f
PROJECT NUMBERS (By Engineering Number)
Engineering
Protect
Protect
Accounting
Funding
Number
Number
Protect Title
STM
E4FE
c455
Dayton Street StormwatggWp
STM
E4FF
c459
Video Assessment of Stormwater Lines
' SWW
E4GA
IWO15
Sewerline Replacement Proje
SWR
E4GB
c456
Citywide CIPP Sewer Rehab Phase I
SWR
Lift Station #1 Basin & Flow Study
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
WTR
2015 Waterline Replacement Program
WTR
E4JC
c460
2016 Water Comp Plan Update
c444
Public Safety Controls System Upgrades
PRK
E4MA
c417
City Spray Park
Edmonds Fichin-
STR
E5AA
c470
Trackside Warning System
STR
01 affic Calmi
STR
E5CA
c463
2015 Overlay Program
WTR
L
2015 Waterline Overlays
SWR
E5CC
i007
2015 Sewerline Overlays
5DA
Bikelink Projec
General
E5DB
c478
Edmonds Waterfront Access Analysis
E5FA
c466
015 Citywide Drainage Improvements/Rehab Projects
STM
E5FB
c467
Update Stormwater Management Code & Associated Projects
E5FC
rovements (6th Ave - 8th Ave)
STM
E51FD
c479
Seaview Park Infiltration Facility
STM
r
12th Ave & Sierra Stormwater System Improvements
SWR
E5GA
c469
2016 Sanitary Sewer Replacement Projects
SWR
E5GB
Lake Ballinger Trunk Sewer Study
WWTP
E5HA
c481
WWTP Outfall Pipe Modifications
16 Waterline Replaceme
WTR
E5JB
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
WTR
E5KA
c473
Five Corners Reservoir Re-coatin
FAC
E5LA
c476
AN Upgrades - Council Chambers
UTILITIElj�ft�pdates
STR
E6AA
s014
SR99 Safety Improvements (224th to 216th)
STR
i015
Citywide Protected/Permissive Traffic Signal Conversion
STR
E6CA
i008
2016 Overlay Program
Revised 2/1/2017 Packet Pg. 125
4.5.f
PROJECT NUMBERS (By Engineering Number)
Engineering
Protect
Protect
Accounting
Funding Number
Number
Protect Title
WTR E6CB
i009
2116 Waterline O
SWR E6CC
i010
2016 Sewerline Overlays
c485 7F38th St. SW Walkway (Edmonds Way to Hwy 99)
STR
E6DB
s016
ADA Transition Plan
I
E6DC
i016
2016 Curb Ramp Upgrades
STR
E6DD
i017
Minor Sidewalk Program
Norths� Culvert Repair Under Puget Drive
STM
E6FB
c486
224th & 98th Drainage Improvements
Ave Rain Gardens
STM
E6FD
s017
Stormwater Comp Plan Update
1
i
SWR
E6GA
i013
2017 Sanitary Sewer Replacement Project
SWW
E6GB
Citywide CIPP Sewer Rehab Phase
SWR
E6GC
c492
2018/19 Sewerline Replacement Project
UTILITIES
013
Utility Rate Update
WTR
E6J13
i014
2017 Waterline Replacement Projects
WTR
qF
E6JC
2018/19 Waterline Replacement Project
PRK
E6MA
c480
Veteran's Plaza
PRK
E6MB
FAC Band Shell Replacement
PRK
E6MC
c494
Yost Park Spa
STR
i021
STR
E7AC
i005
228th St. SW Corridor Improvements
STR
i018
2017 Overlay Progra
WTR
E7CB
i019
2017 Waterline Overlays
SWR
E7CC
2017 Sewerline Overlays
STR
E7DA
i022
2017 Curb Ramp Upgrades
2017 Minor Sidewalk Progra
STM
E7FA
m105
OVD Slope Repair & Stabilization
E7FG
m013
NPDES (Students Saving Salmon)
PM
E7MA
c276
Dayton Street Plaza
ourth Avenue Cultural Corridor
Revised 2/1/2017 Packet Pg. 126
4.5.f
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
N
Project
Accounting
Funding
Number
Number
Protect Title
E
PM
E7MA
c276
Dayton Street Plaza
°
L
PM
E8MA
c282
Fourth Avenue Cultural Corridor
3
STR
E1AA
c342
Five Corners Roundabout (212th Street SW @ 84th Avenue
W) c
STR
E1 DA
c354
Sunset Walkway Improvements
r
o
a
STR
E1CA
c368
76th Ave W at 212th St SW Intersection Improvements
STM
E1 FM
c374
Dayton Street & SR104 Storm Drainage Alternatives
i
STM
E1FN
c376
Perrinville Creek Culvert Replacement
73
STM
E2FA
c378
North Talbot Road Drainage Improvements
ui
a
z
STM
E2FB
c379
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System U
STM
E2FC
c380
Edmonds Marsh Feasibility Study
SWR
E2GB
c390
2013 Sanitary Sewer Pipe Rehabilitation
m
STR
E2AA
c391
Transportation Plan Update
c
STR
E2AB
c392
9th Avenue Improvement Project
°
°
SWR
E3GA
c398
2013 Sewerline Replacement Project
Q-
E
STR
E2AD
c405
Hwy 99 Enhancements (Phase III)
STM
E3FC
c408
Perrinville Creek Stormwater Flow Reduction Retrofit Study
o
STM
EYE
c410
Northstream Pipe Abandonment on Puget Drive
>
0
PRK
E4MA
c417
City Spray Park
a
WTR
E3J13
c418
224th Waterline Relocation (2013)
a
FAC
E3LB
c419
ESCO III Project
allo
STR
E3DB
c423
238th St. SW Walkway (100th Ave to 104th Ave)
STR
E3DC
c424
15th St. SW Walkway (Edmonds Way to 8th Ave)
c
STR
E3DD
c425
236th St. SW Walkway (Edmonds Way to Madrona School)
o
STR
E3DE
c426
ADA Curb Ramp Upgrades along 3rd Ave S
CD
STR
E3AB
c427
SR104 Corridor Transportation Study
z
STM
E3FG
c429
Storm Drainage Improvements - 88th & 194th
o
IL
STM
E3FH
c430
SW Edmonds-105th/106th Ave W Storm Improvements
a�
N
STM
E4FA
c433
2014 Drainage Improvements
21
STM
E4FB
c434
LID Retrofits Perrinville Creek Basin
r
m
STM
E4FC
c435
Willow Creek Daylighting/Edmonds Marsh Restoration
L
STM
E4FD
c436
2014 Lake Ballinger Associated Projects
U`
STR
E4CA
c438
2014 Overlay Program
E
WTR
E4JB
c440
2015 Waterline Replacement Program
z
U
SWR
E4GA
c441
2015 Sewerline Replacement Project
r
Q
Revised 2/1/2017
Packet Pg. 127
4.5.f
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
N
Project
Accounting
Funding
Number
Number
Protect Title
E
FAC
E4MB
c443
Edmonds Fishing Pier Rehab
°
L
FAC
E4LA
c444
Public Safety Controls System Upgrades
3
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
STR
E4CB
c451
2014 Chip Seals
r
o
a
WTR
E4CC
c452
2014 Waterline Overlays
STR
E4DA
c453
Train Trench - Concept
i
STR
E4DB
c454
SR104/City Park Mid -Block Crossing
73
STM
E4FE
c455
Dayton Street Stormwater Pump Station
ui
U
z
SWR
E4GB
c456
Citywide CIPP Sewer Rehab Phase I
U
STM
E4FF
c459
Video Assessment of Stormwater Lines
c
WTR
E4JC
c460
2016 Water Comp Plan Update
m
SWR
E4GC
c461
Lift Station #1 Basin & Flow Study
c
STR
E4CD
c462
220th Street Overlay Project
°
°
STR
E5CA
c463
2015 Overlay Program
Q-
E
STM
E5FA
c466
2015 Citywide Drainage Improvements/Rehab Projects
STM
E5FB
c467
Update Stormwater Management Code & Associated Projects o
WTR
E5JA
c468
2016 Waterline Replacement Projects
>
0
SWR
E5GA
c469
2016 Sanitary Sewer Replacement Projects
a
STR
E5AA
c470
Trackside Warning System
a
STR
E5AB
c471
2015 Traffic Calming
00
STM
E5FC
c472
Dayton Street Storm Improvements (6th Ave - 8th Ave)
WTR
E5KA
c473
Five Corners Reservoir Re -coating
c
STR
E5DA
c474
Bikelink Project
o
WTR
E5CB
c475
2015 Waterline Overlays
FAC
E5LA
c476
AN Upgrades - Council Chambers
z
PRK
E6MB
c477
FAC Band Shell Replacement
o
a
General
E5DB
c478
Edmonds Waterfront Access Analysis
a�
N
STM
E5FD
c479
Seaview Park Infiltration Facility
21
PRK
E6MA
c480
Veteran's Plaza
r
m
WWTP
E5HA
c481
WWTP Outfall Pipe Modifications
L
WTR
E5JB
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
U_
STM
E5FE
c484
12th Ave & Sierra Stormwater System Improvements
E
STR
E6DA
c485
238th St. SW Walkway (Edmonds Way to Hwy 99)
z
U
STM
E6FB
c486
224th & 98th Drainage Improvements
r
Q
Revised 2/1/2017
Packet Pg. 128
4.5.f
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Protect Title
SWR
E6GB
c488
Citywide CIPP Sewer Rehab Phase II
STM
E6FE
c491
183rd PI SW Storm Repairs
SWR
E6GC
c492
2018/19 Sewerline Replacement Project
WTR
E6JC
c493
2018/19 Waterline Replacement Project
PRK
E6MC
c494
Yost Park Spa
STR
E7AC
i005
228th St. SW Corridor Improvements
SWR
E5CC
i007
2015 Sewerline Overlays
STR
E6CA
i008
2016 Overlay Program
WTR
E6CB
i009
2016 Waterline Overlays
SWR
E6CC
i010
2016 Sewerline Overlays
STM
E6FA
i011
Northstream Culvert Repair Under Puget Drive
STM
E6FC
i012
3rd Ave Rain Gardens
SWR
E6GA
i013
2017 Sanitary Sewer Replacement Project
WTR
E6J13
i014
2017 Waterline Replacement Projects
STR
E6AB
i015
Citywide Protected/Permissive Traffic Signal Conversion
STR
E6DC
i016
2016 Curb Ramp Upgrades
STR
E6DD
i017
Minor Sidewalk Program
STR
E7CA
i018
2017 Overlay Program
WTR
E7CB
i019
2017 Waterline Overlays
SWR
E7CC
i020
2017 Sewerline Overlays
STR
E7AA
i021
2017 Traffic Calming
STR
E7DA
i022
2017 Curb Ramp Upgrades
STR
E7DB
i023
2017 Minor Sidewalk Program
STM
E7FG
m013
NPDES (Students Saving Salmon)
STM
E7FA
m105
OVD Slope Repair & Stabilization
UTILITIES
E5NA
solo
Standard Details Updates
SWR
E5GB
s011
Lake Ballinger Trunk Sewer Study
UTILITIES
E6JA
s013
Utility Rate Update
STR
E6AA
s014
SR99 Safety Improvements (224th to 216th)
STR
E6DB
s016
ADA Transition Plan
STM
E6FD
s017
Stormwater Comp Plan Update
Revised 2/1/2017 Packet Pg. 129
PROJECT NUMBERS (By Funding)
4.5.f
Funding
Protect Title
FA
Mhambers
FAC
Edmonds Fishing Pier Rehab
roj ect
FAC
Public Safety Controls System Upgrades
General
Edmonds Waterfront Access Analysis
PM
Dayton Street Plaza
Fourth Avenue Cultural Corridor
Project
Engineerin
Accounting
Project
Number
Number
c476
c443
E4MB
c419
c444
E4LA
c
c276
E7MA
28
PRK City Spray Park c417 E4MA
FAC Band Shell Replacement
PRK Veteran's Plaza c480 E6MA
Mt Park SpE 9 C
STM 12th Ave & Sierra Stormwater Svstem Improvements
183rd PI SW Storm Repairs
c484 E5FE
STM 2014 Drainage Improvements c433 E41FA
4 Lake Ballinger Associated Project E41FEW
STM 2015
Improvements/Rehab P
M 224th & 98th Drainage Improvements
c466 E5FA
c48Y E6FB
STM 3rd Ave Rain Gardens i012 E6FC
104 Storm c374 M
STM Dayton Street Storm I
M Dayton Street Stormwater Pump Station
Ave - 8th Ave
c472 E5FC
STM Edmonds Marsh Feasibility Study c380 E2FC
STM North Talbot Road Drainage Improvements
Northstream Culvert Repair Under Puget Drive
c378 E2FA
i01
STM Northstream Pipe Abandonment on Puget Drive c410 E31FE
STM NPDES (Students Saving Salmon)
STM OVD Slope Repair & Stabilization m105 E71FA
TM Perrinville Creek Culvert Replacement c37
STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC
eaview Park Infiltration Facilit IMMMK_E5FD
STM Storm Drainage Improvements - 88th & 194th c429 E3FG
Stormwater Comp Plan Up E6FD'
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB
Revised 2/1/2017 Packet Pg. 130
PROJECT NUMBERS (By Funding)
4.5.f
Project Engineerin
Accounting
Project
Funding
Protect Title
Number
Number
E
>,
STM
05th/106th Ave W Storm�vement
c430
M
Q'
L
STM
Update Stormwater Management Code & Associated Projects
c467
E5FB
3
STM
Video Assessment of Stormwater Linel
L c459
M
STM
Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E41FC
o
0.
15th St. SW Walkway (Edmonds Way to 8th Ave)
STIR
2014 Chip Seals
c451
E4CB
i
2014 Overlay Program
N
STIR
2015 Overlay Program
c463
E5CA
015 Traffic Calmin
z
STIR
2016 Curb Ramp Upgrades
i016
E6DC
m
STIR
2016 Overlay Progra
STIR
2017 Curb Ramp Upgrades
i022
E7DA
c
M
o
2017 Minor Sidewalk Program
2
M
a
STIR
2017 Overlay Program
i018
E7CA
raffic Calming
STIR
220th Street Overlay Project
c462
E4CD
G
228th St. SW Corridor Improvements
i005
0
L
STIR
236th St. SW Walkway (Edmonds Way to Madrona School)
c425
E3DD
Q
S1M
� St. Iralkwa
c423
E3DQAW
ti
N
STIR238th
St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
°r°
76th Ave W at 212th St SW Intersection Improvements
c36
~
T
STIR
9th Avenue Improvement Project
c392
E2AB
N
N
TR
ADA Curb Ramp Upgrades along 3rd Ave S
w
a)
STIR
ADA Transition Plan
s016
E6DB
-0
E
ikelink Project
z
0
STR
Citywide Protected/Permissive Traffic Signal Conversion
i015
E6AB
a`
Five CorrlerS Rolm about (212th_&Met SW @ 84th Avenue W)
STIR Hwy 99 Enhancements (Phase III) c405 E2AD
c
Minor Sidewalk Prog
STIR SR104 Corridor Transportation Study c427 E3ABLL
SR104/City Park Mid -Block Crossing
STIRSR99 Safety Improvements (224th to 216th) s014 E6AA z
S Sunset Walkway Improvement E1 DA
Q
STIR Trackside Warning System c470 E5AA
Revised 2/1/2017 Packet Pg. 131
PROJECT NUMBERS (By Funding)
4.5.f
Funding
Protect Title
STR
_.JM Trench - Conceptam
STR
Transportation Plan Update
WR
2013 Sanitary Sewer Pipe Rehabilitation
SWR
2013 Sewerline Replacement Project
WWR
2015 Sewerline Overlay
SWR
2015 Sewerline Replacement Project
SWR
2016 Sanitary Sewer Replacement Projects
SWR
2016 Sewerline Overlays
SWR
2017 Sanitary Sewer Replacement Project
SWR 2017 Sewerline Overlays
SWR Citywide CIPP Sewer Rehab Phase I
Citywide CIPP Sewer Rehab Phase II
SWR Lake Ballinger Trunk Sewer Study
Lift Station #1 Basin & Flow Study
Project
Engineerin
Accounting
Project
Number
Number
c453
AM
c391
E2AA
c390
c398 E3GA
c441
E4GA
i010
E6CC
i01
E6GA
i02o
E7CC
c456
E4GB
8MWlllllll
soli
E5GB
UTILITIES
Standard Details Updates
solo
E5NA
tility Rate Upda
sot
JH
WTR
2014 Waterline Overlays
c452
E4CC
(VTR
2015 Waterline Overlay
WTR
2015 Waterline Replacement Program
c440
E4J13
2016 Water �== Update
19
WTR
2016 Waterline Overlays
i009
E6CB
WTIV
2016 Waterline Replacement Projects
NEL"E5,1A
WTR
2017 Waterline Overlays
i019
E7CB
WTR
2018/19 Waterline Replacement Project
c493
E6JC
MW
TR
224th Waterline Relocation (2013) E
0 E3JB
WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave
Five Corners Reservoir Re-coatin
c482 E5,113
WWTP Sewer Outfall Groundwater Monitoring c446 E4HA
WWTP WTP Outfall Pipe Modifications
Revised 2/1/2017 Packet Pg. 132
pyChkLst
02/01/2017 11:07AM
Bank: dirdep -US Bank
Payroll Final Check List
City of Edmonds
01/16/2017 to 01/31/2017- Type 2 Cycle 24
Check # Date Employee # Name
Check Amt
Direct Deposit
2/3/2017
0.00
282.49
2/3/2017
0.00
713.99
2/3/2017
0.00
762.27
2/3/2017
0.00
1,369.69
2/3/2017
0.00
1,470.32
2/3/2017
0.00
2,363.54
2/3/2017
0.00
1,303.60
2/3/2017
0.00
1,544.43
2/3/2017
0.00
2,025.57
2/3/2017
0.00
2,384.57
2/3/2017
0.00
1,812.33
2/3/2017
0.00
3,136.03
2/3/2017
0.00
1,007.23
2/3/2017
0.00
764.90
2/3/2017
0.00
1,840.26
2/3/2017
0.00
3,058.76
2/3/2017
0.00
2,782.48
2/3/2017
0.00
1,734.27
2/3/2017
0.00
1,649.26
2/3/2017
0.00
1,736.99
2/3/2017
0.00
1,403.02
2/3/2017
0.00
908.44
2/3/2017
0.00
1,158.02
2/3/2017
0.00
1,885.70
2/3/2017
0.00
4,273.63
2/3/2017
0.00
1,859.47
2/3/2017
0.00
2,249.89
2/3/2017
0.00
1,915.39
2/3/2017
0.00
1,849.65
2/3/2017
0.00
2,066.69
2/3/2017
0.00
2,808.27
2/3/2017
0.00
1,513.23
2/3/2017
0.00
2,296.58
2/3/2017
0.00
2,376.79
2/3/2017
0.00
1,684.30
2/3/2017
0.00
2,946.65
2/3/2017
0.00
1,918.43
2/3/2017
0.00
1,244.87
4.5.g
Page: 1
Packet Pg. 133
pyChkLst
02/01/2017 11:07AM
Bank: dirdep -US Bank
Payroll Final Check List
City of Edmonds
01/16/2017 to 01 /31 /2017- Type 2 Cycle 24
Check # Date Employee # Name
Check Amt
Direct Deposit
2/3/2017
0.00
1,282.85
2/3/2017
0.00
3,363.84
2/3/2017
0.00
1,372.27
2/3/2017
0.00
3,992.47
2/3/2017
0.00
3,318.16
2/3/2017
0.00
2,469.68
2/3/2017
0.00
2,486.92
2/3/2017
0.00
2,150.93
2/3/2017
0.00
2,451.91
2/3/2017
0.00
1,709.71
2/3/2017
0.00
2,254.06
2/3/2017
0.00
2,547.15
2/3/2017
0.00
2,410.96
2/3/2017
0.00
1,725.54
2/3/2017
0.00
2,215.06
2/3/2017
0.00
3,102.00
2/3/2017
0.00
2,625.84
2/3/2017
0.00
1,769.96
2/3/2017
0.00
2,114.00
2/3/2017
0.00
404.05
2/3/2017
0.00
2,586.03
2/3/2017
0.00
3,569.66
2/3/2017
0.00
2,380.07
2/3/2017
0.00
2,972.54
2/3/2017
0.00
3,566.13
2/3/2017
0.00
2,367.08
2/3/2017
0.00
3,544.70
2/3/2017
0.00
2,364.75
2/3/2017
0.00
2,336.18
2/3/2017
0.00
1,952.85
2/3/2017
0.00
1,878.33
2/3/2017
0.00
3,111.09
2/3/2017
0.00
1,940.70
2/3/2017
0.00
3,530.01
2/3/2017
0.00
3,029.90
2/3/2017
0.00
2,581.45
2/3/2017
0.00
2,698.39
2/3/2017
0.00
3,389.74
4.5.g
Page: 2
Packet Pg. 134
pyChkLst Payroll Final Check List
02/01/2017 11:07AM City of Edmonds
01/16/2017 to 01/31/2017- Type 2 Cycle 24
Bank: dirdep -US Bank
Check # Date Employee # Name
Check Amt
Direct Deposit
2/3/2017
0.00
2,208.37
2/3/2017
0.00
3,599.93
2/3/2017
0.00
2,822.37
2/3/2017
0.00
3,200.16
2/3/2017
0.00
2,391.80
2/3/2017
0.00
3,249.04
2/3/2017
0.00
2,991.43
2/3/2017
0.00
2,348.45
2/3/2017
0.00
2,057.07
2/3/2017
0.00
3,189.12
2/3/2017
0.00
2,346.06
2/3/2017
0.00
1,604.39
2/3/2017
0.00
2,906.11
2/3/2017
0.00
3,350.99
2/3/2017
0.00
2,839.83
2/3/2017
0.00
2,768.90
2/3/2017
0.00
1,752.16
2/3/2017
0.00
664.02
2/3/2017
0.00
2,460.56
2/3/2017
0.00
2,527.77
2/3/2017
0.00
2,633.91
2/3/2017
0.00
2,850.62
2/3/2017
0.00
2,670.42
2/3/2017
0.00
3,002.93
2/3/2017
0.00
2,183.07
2/3/2017
0.00
2,036.36
2/3/2017
0.00
2,432.25
2/3/2017
0.00
2,818.78
2/3/2017
0.00
496.64
2/3/2017
0.00
606.72
2/3/2017
0.00
360.34
2/3/2017
0.00
2,730.60
2/3/2017
0.00
2,074.25
2/3/2017
0.00
4,196.30
2/3/2017
0.00
3,776.68
2/3/2017
0.00
2,465.63
2/3/2017
0.00
1,916.44
2/3/2017
0.00
2,982.06
4.5.g
Page: 3
Packet Pg. 135
pyChkLst Payroll Final Check List
02101/2017 11:07AM City of Edmonds
01/16/2017 to 01/31/2017- Type 2 Cycle 24
Bank: dirdep -US Bank
Check # Date Employee # Name
Check Amt
Direct Deposit
2/3/2017
0.00
814.48
2/3/2017
0.00
2,799.70
2/3/2017
0.00
3,570.13
2/3/2017
0.00
1,109.70
2/3/2017
0.00
2,117.49
2/3/2017
0.00
2,092.37
2/3/2017
0.00
2,576.41
2/3/2017
0.00
2,683.28
2/3/2017
0.00
2,226.30
2/3/2017
0.00
4,516.63
2/3/2017
0.00
927.98
2/3/2017
0.00
112.23
2/3/2017
0.00
1,651.71
2/3/2017
0.00
1,520.89
2/3/2017
0.00
1,335.51
2/3/2017
0.00
3,715.10
2/3/2017
0.00
2,511.42
2/3/2017
0.00
4,027.09
2/3/2017
0.00
2,921.64
2/3/2017
0.00
2,809.98
2/3/2017
0.00
3,105.48
2/3/2017
0.00
2,316.11
2/3/2017
0.00
1,829.02
2/3/2017
0.00
2,229.53
2/3/2017
0.00
2,158.64
2/3/2017
0.00
2,073.35
2/3/2017
0.00
2,959.22
2/3/2017
0.00
2,826.98
2/3/2017
0.00
2,288.82
2/3/2017
0.00
1,706.31
2/3/2017
0.00
393.62
2/3/2017
0.00
57.03
2/3/2017
0.00
2,542.94
2/3/2017
0.00
516.57
2/3/2017
0.00
522.96
2/3/2017
0.00
2,554.62
2/3/2017
0.00
312.66
2/3/2017
0.00
164.52
4.5.g
Page: 4
Omn-
Packet Pg. 136
pyChkLst
02/01/2017 11:07AM
Bank: dirdep -US Bank
Payroll Final Check List
City of Edmonds
01/16/2017 to 01/31/2017- Type 2 Cycle 24
Check # Date Employee # Name
Check Amt
Direct Deposit
2/3/2017
0.00
2,201.30
2/3/2017
0.00
171.88
2/3/2017
0.00
4,440.24
2/3/2017
0.00
635.07
2/3/2017
0.00
58.93
2/3/2017
0.00
2,133.73
2/3/2017
0.00
2,700.93
2/3/2017
0.00
94.44
2/3/2017
0.00
118.15
2/3/2017
0.00
706.97
2/3/2017
0.00
202.77
2/3/2017
0.00
2,598.95
2/3/2017
0.00
1,557.71
2/3/2017
0.00
1,358.65
2/3/2017
0.00
227.62
2/3/2017
0.00
1,681.04
2/3/2017
0.00
1,726.25
2/3/2017
0.00
1,430.62
2/3/2017
0.00
2,321.30
2/3/2017
0.00
1,953.30
2/3/2017
0.00
1,778.23
2/3/2017
0.00
2,363.34
2/3/2017
0.00
2,195.82
2/3/2017
0.00
1,715.37
2/3/2017
0.00
1,911.42
2/3/2017
0.00
1,609.36
2/3/2017
0.00
2,101.29
2/3/2017
0.00
2,056.51
2/3/2017
0.00
4,138.98
2/3/2017
0.00
1,568.29
2/3/2017
0.00
1,625.51
2/3/2017
0.00
1,735.84
2/3/2017
0.00
2,118.36
2/3/2017
0.00
1,357.10
2/3/2017
0.00
1,972.17
2/3/2017
0.00
1,518.97
2/3/2017
0.00
3,104.14
2/3/2017
0.00
1,205.96
4.5.g
Page: 5
Packet Pg. 137
pyChkLst
02/01 /2017 11:07AM
Bank: dirdep -US Bank
Payroll Final Check List
City of Edmonds
01/16/2017 to 01/31/2017- Type 2 Cycle 24
Check # Date Employee # Name
Check Amt
Direct Deposit
2/3/2017
0.00
1,986.79
2/3/2017
0.00
1,919.83
2/3/2017
0.00
1,889.54
2/3/2017
0.00
1,831.90
2/3/2017
0.00
2,419.65
2/3/2017
0.00
2,804.28
2/3/2017
0.00
1,479.58
2/3/2017
0.00
1,772.56
2/3/2017
0.00
2,385.85
2/3/2017
0.00
3,153.73
2/3/2017
0.00
1,933.51
2/3/2017
0.00
1,855.05
2/3/2017
0.00
1,627.91
2/3/2017
0.00
1,914.90
2/3/2017
0.00
1,421.75
2/3/2017
0.00
1,924.95
2/3/2017
0.00
2,557.94
2/3/2017
0.00
2,466.26
2/3/2017
0.00
1,874.49
2/3/2017
0.00
1,857.40
2/3/2017
0.00
1,866.00
2/3/2017
0.00
1,898.62
2/3/2017
0.00
2,751.68
2/3/2017
0.00
2,048.61
2/3/2017
0.00
2,140.71
2/3/2017
0.00
2,352.38
2/3/2017
0.00
2,086.37
2/3/2017
0.00
2,099.64
2/3/2017
0.00
2,063.06
2/3/2017
0.00
1,881.68
2/3/2017
0.00
1,631.31
2/3/2017
0.00
2,595.48
2/3/2017
0.00
2,504.08
2/3/2017
0.00
2,060.07
2/3/2017
0.00
2,456.84
2/3/2017
0.00
2,461.31
2/3/2017
0.00
2,219.97
2/3/2017
0.00
2,066.01
4.5.g
Page: 6
Pa e:6
Packet Pg. 138
pyChkLst
02/01/2017 11:07AM
Bank: dirdep -US Bank
Payroll Final Check List
City of Edmonds
01/16/2017 to 01/31/2017- Type 2 Cycle 24
Check # Date Employee # Name
Check Amt
2/3/2017
0.00
2/3/2017
0.00
2/3/2017
0.00
2/3/2017
0.00
2/3/2017
0.00
2/3/2017
0.00
2/3/2017
0.00
2/3/2017
0.00
Employee Check Totals 0.00
Bank dirdep Totals (236 Forms) 0.00
4.5.g
Page: 7
aD
L_
c
Direct Deposit 0
2,004.24 -(D
3,596.67
3,039.25 P
2,498.83 'a
1,438.01
2,394.44
1,827.94 t
2,181.56
499,419.05
499,419.05 M
0
L
Cu
0-
4-
0
EI
ti
N
O
E
Q
Pa e: 7
Packet Pg. 139
pyChkLst
02/01/2017 11:07AM
Bank: usbank -US Bank
Payroll Final Check List
City of Edmonds
01/16/2017 to 01/31/2017- Type 2 Cycle 24
Check # Date Employee # Name
Check Amt
2/3/2017
435.57
2/3/2017
209.80
2/3/2017
1,496.51
2/3/2017
1,629.39
2/3/2017
2,921.78
2/3/2017
500.59
2/3/2017
1,648.96
2/3/2017
1,874.19
2/3/2017
3,134.25
Employee Check Totals 13,851.04
4.5.g
Page: 8
Direct Deposit
0.00
0.00
0.00
0.00
0.00
1,925.00
0.00
750.00
0.00
2,675.00
Packet Pg. 140
4.5.h
Benefit Checks Summary Report
City of Edmonds
Pay Period: 817 - 01/16/2017 to 01/31/2017
Bank: usbank - US Bank
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
62583
02/03/2017
chap1
CHAPTER 13 TRUSTEE
940.00
0.00
62584
02/03/2017
epoa
EPOA-1 POLICE
1,219.00
0.00
62585
02/03/2017
epoa4
EPOA-4 POLICE SUPPORT
104.00
0.00
62586
02/03/2017
jhan
JOHN HANCOCK
1,028.10
0.00
62587
02/03/2017
flex
NAVIA BENEFIT SOLUTIONS
1,005.81
0.00
62588
02/03/2017
cope
SEIU COPE
72.00
0.00
62589
02/03/2017
seiu
SEIU LOCAL 925
4,146.69
0.00
62590
02/03/2017
teams
TEAMSTERS LOCAL 763
2,459.00
0.00
62591
02/03/2017
uw
UNITED WAY OF SNOHOMISH COUNTY
1,086.00
0.00
62592
02/03/2017
icma
VANTAGE TRANSFER AGENTS 304884
2,757.69
0.00
14,818.29
0.00
Bank: wire - US BANK
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
2502
02/03/2017
awc
AWC
15,718.10
0.00
2509
02/03/2017
pens
DEPT OF RETIREMENT SYSTEMS
244,515.08
0.00
2510
02/03/2017
aflac
AFLAC
6,268.16
0.00
2513
02/03/2017
us
US BANK
103,897.02
0.00
2514
02/03/2017
mebt
WTRISC FBO #N3177B1
94,912.98
0.00
2515
02/03/2017
wadc
WASHINGTON STATE TREASURER
20,210.55
0.00
2517
02/03/2017
pb
NATIONWIDE RETIREMENT SOLUTION
4,526.10
0.00
2518
02/03/2017
oe
OFFICE OF SUPPORT ENFORCEMENT
299.00
0.00
490,346.99
0.00
Grand Totals: 505,165.28
0.00
2/2/2017
Packet Pg. 141
4.6
City Council Agenda Item
Meeting Date: 02/7/2017
Information Technology (IT) Surplus Property
Staff Lead: Brian Tuley
Department: Administrative Services
Preparer: Scott Passey
Background/History
Last IT surplus list presented to Council on August 18, 2015.
Staff Recommendation
Information Services is submitting the attached list of computers that are beyond their useful life for
Council approval to surplus.
The equipment listed in the document (Surplus List 20161912) has outlived its useful life with the City.
Information Systems request permission to recycle equipment listed and remove from City inventory.
This equipment has no residual value.
Attachments:
Surplus list 20161025
Packet Pg. 142
4.6.a
Serial Number Model Product Number Acquisition Date
2CE2511FKN
HP Pro Book 4540s
C6Z37UT#ABA
Dec 22, 2012 12:00 AM
2CE905574H
HP Elite Book 8530p
KSO46UA#ABA
Feb 24, 2009 12:00 AM
2UA2420WS4
HP Z220 SFF Workstation
A3J45AV
Oct 18, 2012 12:00 AM
2UA242OWS5
HP Z220 SFF Workstation
A3J45AV
Oct 18, 2012 12:00 AM
2UA701ODGG
HP Compaq dc5700 Microtower
RS352US#ABA
2UA701ODGS
HP Compaq dc5700 Microtower
RS352US#ABA
7KTYA24785
Panasonic Toughbook CF-52
CF-52CCABXBM
CND03803LQ
HP Elite Book 8440p
NU545AV
Sep 24, 2010 12:00 AM
CND6152OLN
HP Compaq nx9420
EV268AA#ABA
CNU60914SH
HP Compaq Cnc8230
PZ518UA#ABA
CNU8212J5C
HP Compaq 8510p
AK589US#ABA
Jun 16, 2008 12:00 AM
MXL1080S5Y
HP Compaq 8000 Elite USDT PC
BW653US#ABA
Feb 25, 2011 12:00 AM
MXL1181BZF
HP Compaq 8200 Elite USDT PC
XZ787UT#ABA
May 7, 2011 12:00 AM
MXL1181C06
HP Compaq 8200 Elite USDT PC
XZ787UT#ABA
May 7, 2011 12:00 AM
MXL1450QH1
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QH2
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QH3
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QH4
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QH5
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QH6
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QH7
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QH8
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QH9
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHB
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHC
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHD
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHF
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHG
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHH
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHJ
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHK
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHL
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHM
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHN
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHP
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHQ
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHR
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHS
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHT
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHV
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHW
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHX
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHY
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QHZ
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
L
a
0
a
a
H
O
M
O
LO
N
O
r
m
O
N
T)
a
L
3
U)
r
c
0
E
t
U
ca
r
Q
Packet Pg. 143
4.6.a
MXL1450QJO
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QJ1
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QJ2
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL1450QJ3
HP Compaq 8200 Elite USDT PC
QR898US#ABA
Nov 14, 2011 12:00 AM
MXL2180RNB
HP Compaq 8200 Elite USDT PC
H2F93US#ABA
May 7, 2012 12:00 AM
MXL2180RNC
HP Compaq 8200 Elite USDT PC
H2F93US#ABA
May 7, 2012 12:00 AM
MXL2180RNG
HP Compaq 8200 Elite USDT PC
H2F93US#ABA
May 7, 2012 12:00 AM
MXL2180RNJ
HP Compaq 8200 Elite USDT PC
H2F93US#ABA
May 7, 2012 12:00 AM
MXL2180RNR
HP Compaq 8200 Elite USDT PC
H2F93US#ABA
May 7, 2012 12:00 AM
MXL2180RNS
HP Compaq 8200 Elite USDT PC
H2F93US#ABA
May 7, 2012 12:00 AM
MXL2180RNT
HP Compaq 8200 Elite USDT PC
H2F93US#ABA
May 7, 2012 12:00 AM
MXL218135Q
HP Compaq 8200 Elite USDT PC
H2F93US#ABA
May 7, 2012 12:00 AM
MXL218135R
HP Compaq 8200 Elite USDT PC
H2F93US#ABA
May 7, 2012 12:00 AM
MXL218135T
HP Compaq 8200 Elite USDT PC
H2F93US#ABA
May 7, 2012 12:00 AM
MXL218135V
HP Compaq 8200 Elite USDT PC
H2F93US#ABA
May 7, 2012 12:00 AM
MXL218135X
HP Compaq 8200 Elite USDT PC
H2F93US#ABA
May 7, 2012 12:00 AM
MXL218135Z
HP Compaq 8200 Elite USDT PC
H2F93US#ABA
May 7, 2012 12:00 AM
MXL2181360
HP Compaq 8200 Elite USDT PC
H2F93US#ABA
May 7, 2012 12:00 AM
MXL3070J6G
HP Compaq Elite 8300 USDT
B9C46AW#ABA
Feb 19, 2013 12:00 AM
MXL315211-19
HP Compaq Elite 8300 USDT
B9C46AW#ABA
Apr 24, 2013 12:00 AM
MXL31521HB
HP Compaq Elite 8300 USDT
B9C46AW#ABA
Apr 24, 2013 12:00 AM
MXL3160T58
HP Compaq Elite 8300 USDT
B9C46AW#ABA
Apr 24, 2013 12:00 AM
MXL3160T59
HP Compaq Elite 8300 USDT
B9C46AW#ABA
Apr 24, 2013 12:00 AM
MXL3160T5B
HP Compaq Elite 8300 USDT
B9C46AW#ABA
Apr 24, 2013 12:00 AM
MXL3160TSC
HP Compaq Elite 8300 USDT
B9C46AW#ABA
Apr 24, 2013 12:00 AM
MXL3160T5G
HP Compaq Elite 8300 USDT
B9C46AW#ABA
Apr 24, 2013 12:00 AM
MXL3260MOL
HP Compaq Elite 8300 USDT
QV997AV
Jul 3, 2013 12:00 AM
MXL81917R1
HP Compaq dc5800 Microtower
AJ408AV
N/A
P5Q DELUXE
UNKNOWN
H
0
M
cw
LO
N
O
r
m
0
N
a
L
3
U)
r-
0
E
t
U
t+
Q
Packet Pg. 144
4.7
City Council Agenda Item
Meeting Date: 02/7/2017
Salary Commission Ordinance
Staff Lead: Jeff Taraday
Department: Human Resources
Preparer: MaryAnn Hardie
Background/History
Forwarded by Council for approval on consent at the 2/7/17 Council meeting.
Staff Recommendation
For approval.
Narrative
Forwarded by Council for approval on consent at the 2/7/17 Council meeting.
Attachments:
2017-01-18 Salary Commission Ordinance
Packet Pg. 145
4.7.a
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, ADOPTING A NEW CHAPTER 10.80
ENTITLED "SALARY COMMISSION"; PROVIDING FOR
SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
WHEREAS, as a means of preventing the use of public office for self -enrichment, the
Washington State Constitution, Article 11, Section 8, initially prohibited any changes in the pay
applicable to an office having a fixed term, either after the election of that official or during his
or her term; and
WHEREAS, by Article 30 (Amendment 54), adopted in 1967, and an amendment to
Article 11, Section 8 (Amendment 57) in 1972, the rule was modified to permit pay increases for
officials who do not fix their own compensation; and
WHEREAS, the State Legislature adopted RCW 35.21.015 to provide the ability for city
councilmembers and commissioners to receive mid-term compensation increases, provided that a
local salary commission was established and that the commission set compensation at a higher
level; and
WHEREAS, RCW 35.21.015 authorizes the creation of a salary commission of city
residents that may increase the salary of elected officials effective mid-term, and decrease the
salary of elected officials effective upon subsequent terms of office, by filing a change in salary
to the city clerk without further action of the city council; and
WHEREAS, the Edmonds City Council wishes to establish a salary commission in
accordance with RCW 35.21.015;
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. A new chapter 10.80, entitled "Salary Commission," is hereby added to the
Edmonds City Code to read as follows:
Packet Pg. 146
4.7.a
CHAPTER 10.80
SALARY COMMISSION
10.80.010
Created — Membership.
10.80.020
Qualifications.
10.80.030
Duties.
10.80.040
Open meetings.
10.80.050
Referendum.
10.80.010 Created — Membership.
A. There is created a salary commission for the city. The commission shall consist of five
members, to be appointed by the mayor with the approval of the city council.
B. The salary commission will serve without compensation.
C. Each member of the commission shall serve a term of three years, except that the
initial members shall be appointed for staggered terms of one, two or three years.
D. No member of the commission shall be appointed to more than two terms.
E. In the event of a vacancy in office of commissioner, the mayor shall appoint, subject to
approval of the city council, a person to serve the unexpired portion of the term of the expired
position.
F. A member of the commission shall only be removed from office for cause of
incapacity, incompetence, neglect of duty, or malfeasance in office, or for a disqualifying change
of residence.
10.80.020 Qualifications.
A. Each member of the commission shall be a resident of the city.
B. No member of the commission shall be an officer, official, or employee of the city or
an immediate family member of an officer, official, or employee of the city. For purposes of this
section, "immediate family member" means the parents, spouse, siblings, children, or dependent
relatives of an officer, official, or employee of the city, whether or not living in the household of
the officer, official, or employee.
10.80.030 Duties.
A. The commission shall have the duty to meet annually between July 1 st and September
30th commencing the year 2017, to review the salaries paid by the city to each elected city
Packet Pg. 147
4.7.a
official, except that the salary of the municipal court judge shall be determined in accordance
with Edmonds City Code Section 2.15.040. If after such review the commission determines that
the salary paid to an elected city official should be increased or decreased, the commission shall
file a written salary schedule with the city clerk indicating the increase or decrease in salary and
the effective date. Prior to filing the salary schedule with the city clerk, the city attorney shall
review the salary schedule for ambiguity and legality and shall approve the salary schedule as to
form if the schedule is unambiguous and legal.
B. Any increase or decrease in salary established by the commission shall become
effective and incorporated into the city budget without further action of the city council or salary
commission.
C. Salary increases established by the commission shall be effective as to all city elected
officials, regardless of their terms of office. Salary increases established by the commission shall
be effective on the next payday for City employees, or under the conditions established in the
salary schedule.
D. Salary decreases established by the commission shall become effective as to
incumbent city elected officials at the commencement of their next subsequent terms of office.
E. For purposes of this chapter, "salary" means any fixed compensation paid or provided
periodically for work or services and includes, but is not limited to, wages and medical or other
benefits. This definition expressly excludes any expenses paid or reimbursed on behalf of the
mayor or council member for training and travel expenses.
10.80.040 Open meetings.
All meetings, actions, hearings, and business of the commission shall be subject to the
Open Public Meetings Act as set forth in Chapter 42.30 RCW. Prior to the filing of any salary
schedule, the commission shall hold no fewer than two public hearings thereon within the two
months immediately preceding the filing of its salary schedule.
10.80.050 Referendum.
A. Any salary increase or decrease established by the commission pursuant to this chapter
shall be subject to referendum petition by the voters of the city, in the same manner as a city
ordinance, upon filing of a referendum petition with the city clerk within 30 days after filing of a
Packet Pg. 148
4.7.a
salary schedule by the commission. In the event of the filing of a valid referendum petition, the
salary increase or decrease shall not go into effect until approved by a vote of the people.
B. Referendum measures under this section shall be submitted to the voters of the city at
the next following general or municipal election occurring 30 days or more after the petition is
filed, and shall otherwise be governed by the provisions of the state constitution and the laws
generally applicable to referendum measures.
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 3. Effective Date. This ordinance is subject to referendum and shall take effect
thirty (30) days after final passage of this ordinance.
APPROVED:
MAYOR DAVE EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
:•
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
Packet Pg. 149
4.7.a
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2017, the City Council of the City of Edmonds, passed
Ordinance No. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, ADOPTING A NEW CHAPTER 10.80
ENTITLED "SALARY COMMISSION"; PROVIDING
FOR SEVERABILITY; AND SETTING AN EFFECTIVE
DATE.
The full text of this Ordinance will be mailed upon request.
DATED this day of , 2017.
CITY CLERK, SCOTT PASSEY
5
Packet Pg. 150
5.1
City Council Agenda Item
Meeting Date: 02/7/2017
Process for Amending Sign Code (5 min.)
Staff Lead: Shane Hope, Director
Department: Development Services
Preparer: Diane Cunningham
Background/History
The City Council adopted Ordinance No. 4039 amending the Sign Code (Chapter 20.60 ECDC) on August
2, 2016. About three months later, on November 7, 2016, the City Council adopted Resolution No. 1373
(attached) requesting that the Mayor direct staff to suspend implementation of the pedestrians sign
provisions contained in Ordinance NO. 4039 for 120 days. The 120-day period would end March 7,
2017. The Resolution also requested that city staff prepare and forward to the City Council options for
possible revisions to the pedestrian sign provisions prior to the conclusion of the suspension. Since the
Resolution's adoption, City staff has been working to understand the impacts of the pedestrian sign
provisions and to develop options for draft code amendments.
Staff Recommendation
Consider the process for amending the code and ask any questions
Narrative
Questions have arisen about the process for amending the sign code. Below are some key steps that
are either underway or remaining in the process:
1. Consultation with the city attorney on legal issues related to a couple options for potential code
amendments
2. Finalization of the language for draft code amendment options to be considered
3. SEPA review for the proposed changes and issuance of a DNS or other action
4. Submittal to the state of any draft development code amendment (as required under state law)
5. Planning Board consideration and recommendation, including a public hearing and public notice
6. City Council review, including a public hearing and public notice.
Note: New amendments to the sign code are required to be considered by the Planning Board, per
ECDC 20.80.020.
The public process for considering sign code amendments will likely be completed by the end of March.
Attachment:
Resolution No. 1373
Attachments:
Resolution 1373 120 day suspend pedestrian signs
Packet Pg. 151
5.1.a
RESOLUTION NO. 1373
A RESOLUTION REQUESTING THE MAYOR TO DIRECT CITY STAFF TO
SUSPEND FOR ONE HUNDRED TWENTY DAYS IMPLEMENTATION OF
THE PEDESTRIAN SIGN PROVISIONS OF ORDINANCE NO. 4039 AND
ECDC 20.60.055
WHEREAS, the City's Planning Board was asked to review the sign code regarding pedestrian signs
and other clarifications and code updates to the sign code; and
WHEREAS, the Planning Board's recommendations were for a number of sign code updates,
including changes for pedestrian signs that provided new requirements for such signs (i.e., A -frame
and similar signs) in the downtown/waterfront area; and
WHEREAS, the City Council reviewed and voted to approve the Planning Board recommendations
with minor changes on August 2, 2016; and
WHEREAS, local businesses have expressed challenges in complying with certain parts of the sign
code update related to pedestrian signs in the downtown/waterfront area; and
WHEREAS, it appears that additional time is needed to better understand the impact of the recently
adopted pedestrian sign provisions and to consider whether revisions should be made to those
provisions; now therefore;
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY
RESOLVES AS FOLLOWS:
Section 1. SUSPENSION OF ENFORCEMENT. The city council requests a one -hundred -twenty -
day suspension of enforcement of the requirements for pedestrian signs that are provided in
Ordinance No. 4039 and ECDC 20.60.055.
Section 2. REVISIONS REQUESTED. The city council requests that city staff prepare and forward
to the city council options for possible revisions to the pedestrian sign provisions prior to the
conclusion of the suspension.
RESOLVED this 7th day of November, 2016.
CITY OF EDMONDS
1
MAYOR, DAVE EARLING
ATTEST:
Packet Pg. 152
5.1.a
CLERK, SCO"I" SSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
November 4, 2016
November 7, 2016
1373
Packet Pg. 153
7.1
City Council Agenda Item
Meeting Date: 02/7/2017
Frances Anderson Center Bandshell Replacement budget request (10 min.)
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Carrie Hite
Background/History
On February 2, 2016, Council authorized a carryforward of $81,870 and additional budget expenditure
of $80,000.
On May 3, 2016, Council authorized a Vt Quarter Budget Amendment of $30,000 for demolition.
On September 27, 2016, Council awarded the Frances Anderson Center Bandshell Replacement Project
to K-A General Construction for $141,420, approved an additional budget expenditure of $36,626 for
the project and approved a management reserve of $12,880.
On December 6, 2016, Council authorized a 4t" Quarter Budget Amendment of $62,275 for special
inspections, staff time and unforeseen demolition encountered during construction.
On January 3, 2017 Council authorized the budget amendment from December to be classified as
management reserve, for the purpose of following the purchasing policies.
Staff Recommendation
Authorize additional $32,000 to finish the FAC Bandshell project.
Narrative
Council approved all budget expenditures for the FAC Bandshell to date. This past month we
experienced more unknowns that have added cost to the project. These include :
- Amendment to John Barker's contract for the west stage wall redesign
- Greater than expected labor quantities in change proposals for concrete demo
- Discovery of old bandshell footings when excavating for the ramps and stairs
- Changes to stage expansion joints and score lines. Expansion joint materials were upgraded to
include sealant to minimize trip hazards. Score lines were incorrectly specified in the plans as tooled
joints instead of saw cut. Tooled joints are not practical for large slabs.
- Increase in stage wall footing size to accommodate rebar that was not in the original plans
- Compensation for contractor's forklift rental when bandshell package did not arrive on the
scheduled day (1/9/17)
Please see attached budget. This budget reflects the additional change orders for the work
described above. We are requesting authorization for an additional $32,000 of management
reserve so we can finish the project. These funds can be allocated from REET 2 fund balance.
Attachments:
Bandshell Budget Summary - 02-01-17 (2)
Packet Pg. 154
7.1.a
Anderson Bandshell Budget Summary
2/ 1 /2017
Contract Number: EN/c477
Funding
Funding Totals
132 Parks Fund - Initial Authorization
$191,870.00
132 Parks Fund - Authorized 9/27/16
$36,626.00
132 Parks Fund - Additional Authorization
$62,275.00
Total Funding
$290,771.00
Consultant Expenses
Expense Totals
Status
Barker Landscape Architects - Design
$20,725.00
Bandshell Engineering
$4,470.00
Geotech / Survey
$6,600.00
Cobalt Engineering - Special Inspections Soil
$3,458.00
HWA - Special Inspections Structural
$6,682.00
Seattle Asbestos - Testing Services
$600.00
Actual
Total Consultant Expenses
$42,535.00
Bid Item Adjustments
Adjustment Totals
Status
Handrails - 10.67 LF Increase
$5,133.00
Estimated
Electrical Work - Delete Bid Item 17
-$200.00
Actual
Asphalt / Paving Restoration - 148 SY Decrease
-$1,974.32
Estimated
Wood Backdrop for Stage - Delete Bid Item 13
-$13,316.29
Total Adjustments
-$10,355.61
Sales Tax @ 9.8%
-$1,014.85
Total Adjustments Plus Tax
-$11,368.46
Change Proposals
Change Proposal
Totals
Status
RCP #1 - Type I Catch Basin instead of Type II - Deductive
-$492.93
Proposed
RFCP #2 - Clearing and Grubbing - Deductive
-$1,200.00
Approved
RFCP #3 - Column Plinth & Stage Chamfers
$1,737.25
Proposed
RFCP #4 - Concrete Demo Retaining Wall Footing
$7,693.00
Approved
RFCP #5B - Sealed Expansion Joints and Sawcut Control Joints
$3,192.09
Proposed
RFCP #6 - Demo of Corroded I Beam Columns
$3,922.00
Approved
RFCP #7 - Demo of I Beam Footings for Stairs and Rams
$3,000.00
Estimated
RFCP #8 - Demo of Curb on Retaining Wall
$1,980.80
Proposed
RFCP #9 - Partial Concrete Demo of I Beam Footings & Excavation
$3,404.20
Proposed
RFCP #10 - Rebar for Stage Wall Footings
$4,422.63
Proposed
RFCP #11 - Cardecking Wall N & S of Stage 252 SF
$8,500.00
Estimated
RFCP #11 - Cardecking Stage Wall 672 SF
$21,000.00
Estimated
RFCP #11 - New I Beam Columns
$3,000.00
Estimated
RFCP #12 - Removal of Tree North of Stage
$200.00
Approved
RFCP #13 - Expedite Steel Post Galvanizing
$200.00
Proposed
RFCP #14 - Forklift Rental for Canceled Bandshell Delivery
$450.00
Estimated
co
N
00
N
ti
r
0
N
0
M
E
3
U
m
IM
m
d
z
N
c
to
m
c
d
E
s
ca
Q
Change Order No. 1, Exhibit A Page 1 of 1 Printed: 2/1/2017
Packet Pg. 155
7.1.a
RFCP #15 - West Concrete Wall
$2,500.00
Estimated
Asphalt Overlay - 1000 SF
$2,000.00
Estimated
Gutter/Downspout Upgrade
$1,000.00
Estimated
Overhead During Delay for Building Dept Review of Redesign - 13 Days
$6,500.00
Estimated
Total Change Proposals
$73,009.04
Sales Tax @ 9.8%
$7,154.89
Total Change Proposals Plus Tax
$80,165.93
Construction Expenses
Expense Totals
K-A General Construction Contract Award
$128,798.00
RCP Shelters - Bandshell Purchase Contract
$41,260.00
Additional Management Reserve - 5%
$6,439.90
Total Expenses
$176,497.90
Sales Tax @ 9.8%
$17,296.79
Total Construction Expenses Plus Tax
$193,794.69
City Expenses
Expense Totals
Estimated Added
Costs Thru 1/15/17
City Staff
$12,882.60
$2,500.00
Permit
$1,601.50
Permit - West Stage Wall Redesign
$180.00
Total City Expenses
$14,664.10
$2,500.00
Project Expenses
Total Project Expenses
$322,291.26
Budget Summary
Total Project Funding
$290,771.00
Total Project Expenses
$322,291.26
Project Deficit
-$31,520.26
Council Approved Management Reserve
$48,000.00
Change Order No.1, Exhibit A Page 1 of 2 Printed: 2/1/2017
Packet Pg. 156
8.1
City Council Agenda Item
Meeting Date: 02/7/2017
City Personnel Policy updates (20 min.)
Staff Lead: Mary Ann Hardie
Department: Human Resources
Preparer: Scott Passey
Background/History
The City Personnel Policies are periodically updated for compliance with local, state and federal law
changes, for best practices, and to provide clarification allowing for the most efficient policy
administration. The policies were last updated in 2015.
Staff Recommendation
Forward to policy changes for 2017.
Narrative
An outline of the changes are attached for as well as the draft of the policy in redline version with the
changes. These changes were provided to the unions and reviewed by the City Attorney.
Attachments:
Draft Personnel Policy Changes -1.17
Personnel Policies- 2017 update- draft
Packet Pg. 157
8.1.a
The City Personnel Policies were last updated in early 2015, as approved by Council.
Since 2015, the addition of the City's Drug Free Workplace Policy and clarification to some of
the policy language has necessitated another update. None of these changes will require
changes to the Edmonds' City Code nor should necessitate bargaining with the unions about
the changes. These policies have also been reviewed by legal.
Below are the changes and to help answer any questions you may have.
Changes:
• TABLE OF CONTENTS - Updated the TABLE OF CONTENTS to reflect updates
Appendix C and Appendix D
• 1.3- SCOPE OF POLICIES — Added language: "violation of any of these policies may be
subject to potential disciplinary action." While this has been implied with the policies, it
has been recommended to be added by legal as a best practice.
6.4 — COLLEGE REIMBURSEMENT —Added the following language to clarify the
procedure and documentation that is required for the reimbursement process. In order to L)
be considered for tuition reimbursement, an "Authorization to Attend Travel and Training o
Form" must be completed for each school term and submitted to Human Resources,
along with an attachment of the course program registration form and a receipt providing
proof of tuition payment, The Authorization Form must have all the required approval r
signatures on it in order for the employee to be eligible for reimbursement. r
Reimbursement will be provided after documentation of the proof of payment and the a
employee's course grade is provided to Human Resources at the end of the course
program. 0
• 7.11 WELLNESS PROGRAM Added reference to the City's "internal Wellness Policy,"
which was updated as part of the Well City Award program for 2016.
• 8.6- JURY AND WITNESS DUTY —Added the word "promptly' for clarification.
• 8.11 BEREAVEMENT LEAVE — Added "brother-in-law and sister-in-law," for
consistency with contract language.
• 10.7-10.16 — This section was renumbered due to duplicate numbering.
• 10.16- SUBTSTANCE ABUSE- Added reference to the "Drug Free Workplace Policy
attached in Appendix C."
• 13.2- GENERAL SAFETY- Added reference to "compliance with the City's Accident
Prevention Program."
• 13.4- WORKPLACE VIOLENCE — Updated the policy from last year's Workplace
Violence Prevention training (as recommended) to provide clarification as to what certain
bulleted items are referring to:
Packet Pg. 158
8.1.a
• Fighting or threatening to fight with (physical harm- i.e., hitting, pushing,
grabbing or aggressively charging) another person.
• Abusing or damaging property [city, personal or public].
• Using obscene or abusive language or gestures in a threatening manner [such
as raised fists].
• 13.5 SAFETY COMMITTEES — Updated to include minimum compliance language with
WAC/WCIA requirements as to number of City-wide safety meetings per year. They
should meet quarterly, but no less than twice a year to review city wide safety issues and
recommend corrective actions on unresolved safety problems.
13.7 TRAINING- Added the word "CPR" to the "First Aid" training language. Also added
a section on supervisory training/refresher supervisor training as a best practice:
• SUPERVISORY TRAINING- Every supervisor (within the first 12 months of
appointment to their position) is required to have completed a comprehensive
supervisory training program. All supervisors will attend refresher training on an
as needed basis as determined by the Mayor.
APPENDIX A —Updated language from IT for clarification/compliance with the Public
Records Act, integrity/security of the City's IT infrastructure/system and best practices:
• 4.0 Authority
RCW 42.17
RCW 40.14
RCW 42.56
Public Disclosure
Public Records
Public Records Act
6.0 Detailed Policy Provisions
Management and Administration
1.17.1. All software applications installed on any City owned device must be
approved by the Information Technology Department prior to installation.
1.18. Applications, systems, hardware, tampering or procedures that bypass,
circumnavigate or disable any process required to be undertaken in order for the City
to remain in compliance with RCW 42.56 (Public Records Act) shall not be permitted.
• APPENDIX B —Updated post -accident testing language for compliance with new OSHA
interpretation of regulations on 10/19/16. Added the following language for clarification
(only to PART I: POLICIES THAT APPLY TO ALL EMPLOYEES WHO ARE NOT
REQUIRED TO HAVE A CDL (NON-CDL EMPLOYEES)
• Post -Accident — An employee who is involved in an accident while driving a
vehicle for City business will be required to submit to a drug and alcohol test if
the accident: (a) results in (1) a fatality; (2) bodily injury to a person who, as a result
of the injury, immediately receives medical treatment away from the scene of the
accident; or (3) one or more motor vehicles incurring disabling damage requiring the
Packet Pg. 159
8.1.a
vehicle to be transported away from the scene by a tow truck or other vehicle; and
(b) the employee caused or contributed to the accident and there is reasonable
possibility that drugs or alcohol could have contributed to the accident.
• APPENDIX C —Moved "Appendix C" (Receipt of Personnel Policies) to "Appendix D."
Added the Drug Free Workplace Policy to "Appendix C."
• APPENDIX D — Added for clarify that and that "violation of any of these policies may be
subject to potential disciplinary action. "
Packet Pg. 160
CITY OF EDMONDS
PERSONNEL POLICIES
Dave Earling, Mayor
20175
Packet Pg. 161
8.1.b
TABLE OF CONTENTS
Message from the Mayor 6
Chaster I. Puraose & Scoae
Value Statement 7
Intent of Policies 7
Scope of Policies 7
Changing the Policies 8
Definitions 8
Chapter II, General Policies and Practices
Equal Employment Opportunity Policy 9
Disability Discrimination Prohibited 9
Life Threatening/Communicable Diseases 10
Anti -Harassment Policy Including Sexual Harassment 10
Complaint Process: Discrimination, Harassment, Retaliation 11
Employee Personnel Records 12
Employment References 12
Employment Rights 12
Chapter III, Recruiting, Hiring and Promotion
Value Statement
13
Recruiting Policy
13
Hiring Policy
14
Hourly Employees
15
Orientation Period
15
Employment of Relatives (Nepotism)
15
Promotions
16
Transfers/Lateral Moves
16
Rehire
16
Job Assignments
17
Chapter IV, Hours and Attendance
Value Statement
18
Standard Work Hours
18
Overtime
18
Compensatory Time
18
Attendance
19
Unusual Weather Conditions
20
Meals and Rest breaks
20
Callbacks
20
Payroll Records
21
Packet Pg. 162
8.1.b
Chapter V, Compensation
Value Statement
22
Salary Classification and Grades
22
Pay Rates
22
Union Employees
22
Non Represented Employees
22
Promotion
25
Paydays
25
Errors in Pay
25
Deductions
25
Acting Pay
25
Special Duty Pay
26
Compensation Upon Termination
26
Reclassification
26
Completion of Orientation Period
27
Chapter VI. Performance Evaluations and Trainin
Value Statement 28
Performance Evaluation Policy 28
Training Policy 28
College Reimbursement 29
Chapter VII, Benefits
MEBT
30
State Retirement
30
Deferred Compensation
30
Industrial Accident Insurance (Workers Compensation)
30
Health Insurance
31
Healthcare Reform Policy
32
Unemployment Insurance
38
Life Insurance
38
Employee Assistance Plan (EAP)
38
Extended Health Benefits (COBRA)
38
Wellness Program
39
Commute Trip Reduction (CTR) program
40
Chapter Vill, Leaves
Value Statement
41
Vacation
41
Sick Leave
41
Fitness for Duty
43
Leave Without Pay
43
Jury and Witness Duty
44
Administrative Leave
44
Military Leave
44
Washington Military Leave for Spouses & Domestic Partners
45
3
Packet Pg. 163
8.1.b
Family Medical Leave
45
Pregnancy Disability Leave
49
Bereavement Leave
50
Domestic Violence, Sexual Assault & Stalking Leave
50
Shared Leave
51
Holidays
51
Religious Holidays
52
Unpaid Holidays for Reasons of Faith or Conscience
52
Benefits for Part -Time and Temporary Employees
53
Payment for Accrued Leaves
54
Management Leave
54
Chapter IX. Travel and Meal Expenses
Value Statement 55
Authorization 55
Accommodations 55
Meals 55
Use of Private Vehicles 55
Use of City Vehicles 56
Chapter X. Emalovee Responsibilities and Code of Ethics
General Code of Conduct
57
Outside Employment and Conflicts of Interest
57
Reporting Improper Government Action
58
Political Activities
60
No Smoking Policy
61
Personal Possessions and Electronic Communications
61
Electronic and Telephonic Communication Outside of
Regularly Scheduled Work hours
61
Use of Telephones and City Vehicles
62
Bulletin Boards
62
Media Relations
62
Use of Safety Belts
62
Driver's License Requirements
62
Solicitations
62
Use of City Credit
63
Gifts
63
Substance Abuse
63
Chapter XI. Discipline and Terminations
Value Statement 65
Actions Subject to Disciplinary Action 65
Disciplinary Actions 66
Pre -Disciplinary or Pre -Termination Hearing 68
Layoff 68
Resignation 69
4
Packet Pg. 164
8.1.b
Chapter XII, Recognition and Suggestions
Value Statement 70
Awards/Recognition 70
Suggestions 70
Chapter XIII, Safety
Value Statement
71
General Safety
71
Bloodborne Pathogens
71
Workplace Violence
71
Safety Committees
72
Accidents
72
Training
73
Accident Prevention Program
73
Chapter XIV, Complaint Procedures
Complaint Procedures 74
Appendix A - Information Services Acceptable Use Policy 75
Appendix B — Drug & Alcohol Testing Policies & Procedures 83
Appendix C - Receipt of Personnel POIiG;esDrug Free Workplace Policy 97
Appendix D- Receipt of Personnel Policies 99
5
Packet Pg. 165
8.1.b
MESSAGE FROM THE MAYOR
Please read and become familiar with the City's personnel policies. They have been
developed to guide your employment and help you fully utilize the resources available to
you. They will acquaint you with your employee benefits, our personnel practices and
rules, and our organizational philosophy. As a City employee, it is extremely important
that you fully understand what is expected of you and what you can expect from us. If
you have any questions at any time regarding our policies, please ask your supervisor,
department director, or contact the Human Resources Office.
As the City grows and changes, personnel policies may change. The City, therefore,
reserves the right to revise, supplement, clarify or rescind any policy or portion of a
policy when deemed appropriate by the Mayor. Changes will be posted on-line, and the
City will endeavor to notify you in a timely manner when changes occur. Please also
understand that no supervisor, manager or representative of the City, other than the
Mayor, has the authority to make any written or verbal statements or representations,
which are inconsistent with these policies.
It is my desire to offer you a comfortable work environment, helpful supervision, training
and equipment to help you do your job, and a clear sense of direction and expectations.
I strongly believe we are a team that provides great customer service, and I want
everyone to keep up the good work. A good team not only shares a common vision,
but also has a set of rules with which everyone can effectively work together. These
personnel policies are our team's rules. Please use them in that spirit.
Dave Earling, Mayor
6
Packet Pg. 166
CHAPTERI
PURPOSE AND SCOPE
1.1 VALUE STATEMENT
The City's primary goal is to provide quality service to its customers, the citizens of Edmonds.
To accomplish this goal, we all need to work together as a team. The City places the highest
value on our employees and their well-being. We want to see that you are a satisfied worker,
with the support and information necessary to achieve the objectives of your position. Only in
this manner can your contribution to the City's organization be the most productive. It is our
belief that when consistent personnel policies are known and communicated to all, the choices
for greater job satisfaction increase. We encourage you to read these policies. If you have any
questions, please ask your supervisor or department director. As you have ideas or
suggestions for improvement, please follow the same process.
1.2 INTENT OF POLICIES
These personnel policies serve as a general guide to the City's current employment practices
and procedures. As such, we hope they will help you better understand how the City operates
and what is expected of you as an employee. These policies also describe what the City
provides you in terms of compensation, benefits and other support.
These policies are not intended to be a contract, express or implied, or any type of promise or
guarantee of specific treatment upon which you may rely, or as a guarantee of employment for
any specific duration. Although we hope that your employment relationship with us will be long
term, we recognize that things may not always work out as hoped, and either of us may decide
to terminate the employment relationship.
Employees, who are exempt from collective bargaining representation or otherwise deemed
executive, managerial, or confidential by the City, are considered at -will employees and may be
terminated from City employment at any time, with or without cause and with or without notice.
No one, other than the Mayor, has the authority to enter into any written or verbal commitment
or agreement, which affects the at -will status of such employees. All other employees'
employment status shall be governed primarily by the personal employment contract, collective
bargaining labor agreement, civil service rules, City Personnel Policies, or other written
document applicable to their individual case.
1.3 SCOPE OF POLICIES
These personnel policies apply to all City employees and the violation of any of these policies
may be subject to potential disciplinary action. In cases where these policies conflict with any
City ordinance, Civil Service rules and regulations, the provisions of a collective bargaining
agreement, an individual employment contract, state or federal law, the terms of that law or
agreement prevail. In all other cases, these policies apply.
7
Packet Pg. 167
8.1.b
1.4 CHANGING THE POLICIES
As the need arises, the Mayor may modify these policies, except that the City Council, by
ordinance, maintains the authority to enact any changes in compensation or benefit levels. The
Mayor may deviate from these policies in individual situations, particularly in an emergency, in
order to achieve the primary mission of serving the City's citizens. Employees may request
specific changes to these policies by submitting suggestions to their department director. These
Personnel Policies supersede any previous City Personnel Policies. In the event of an
amendment to these policies as a result of changes in ordinances, rules, or laws incorporated in
this document, these policies shall be deemed amended in conformance with those changes.
As updated policies are prepared, they will be incorporated into the on-line document.
1.5 DEFINITIONS
Note: For the purposes of the City's Healthcare Reform Policy, additional definitions and
classifications of employees for the purposes of health insurance eligibility may be further
defined under section 7.6 Healthcare Reform Policy.
Regular Full -Time Employee: An employee who has successfully completed an
orientation period (sometimes referred to as probationary or trial period) as defined in
these policies and who regularly works an average of 30 or more hours per week.
Regular Part -Time Employee: An employee who has successfully completed an
orientation period (sometimes referred to as probationary or trial period) and who
regularly works less than thirty (30) but at least twenty (20) hours a week. Benefits
provided to a part-time employee shall be pro -rated based upon the ratio of the regularly
scheduled hours per week of the part-time employee to 40 hours per week.
Hourly Employee: Employees who work less than twenty (20) hours per week or hold
jobs of limited duration due to special projects, seasonal work, abnormal workloads or
emergencies. Hourly employees are eligible for only those limited benefits specifically
provided for in a written contract or by state or federal law or regulation, or by city
ordinance.
Volunteer: Volunteers are persons who voluntarily perform work assignments without
the expectation of any wage, salary, or benefits, with the exception of Workers'
Compensation coverage. Volunteers may receive only nominal compensation.
Volunteers normally work under the direction of a City staff person on City premises and
may use City equipment and supplies. Volunteer time is recorded and reported to the
State for purposes of obtaining Workers Compensation Insurance.
Leased Employees: Leased employees are persons, who are employees of another
agency, such as a temporary employment agency, and working on a temporary basis
under the direction of the City. Leased employees are not employees of the City; they
are not on the City pay or benefit plans; and they are not covered by these Personnel
Policies.
Immediate Family: For the purposes of these policies, immediate family will be defined
as the spouse, registered domestic partner, children, stepchildren, mother/father, mother
in-law/father-in-law, step parent, brothers, sisters, and grandparents unless defined
differently in a specific section of these policies or in a collective bargaining agreement.
8
Packet Pg. 168
CHAPTER II
GENERAL POLICIES AND PRACTICES
2.1 EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City values diversity in its workforce, and believes a better outcome is achieved when a
variety of employees with different backgrounds work together toward a common goal. The City
also believes better customer service can be delivered when the workforce is representative of
the customers it serves. The City is an equal employment opportunity employer. The City
employs, retains, promotes, terminates and otherwise treats all employees and job applicants
on the basis of job -related qualifications and competence. These policies and all employment
practices shall be applied without regard to any individual's sex, race, color, religion, national
origin, pregnancy, age, marital status, sexual orientation including gender expression and
identity, military or honorably discharged veteran status, disability, genetic information or other
basis prohibited by law.
2.2 DISABILITY DISCRIMINATION/ACCOMODATING DISABILITIES
As part of the City's Equal Employment Opportunity commitment, the City will follow all
applicable provisions of the Americans with Disabilities Act (ADA), the Washington State Law
Against Discrimination, and other applicable federal, state, and local laws. These laws prohibit
the City from engaging in any employment practices that discriminate against qualified
applicants or employees with disabilities, including any sensory, physical, or mental
impairments.
The City will seek to reasonably accommodate qualified applicants and employees who have
disabilities that may affect job performance, unless doing so presents an undue hardship to the
City. An employee who has a sensory, physical, or mental impairment that affects job
performance should inform Human Resources as soon as possible. The City will then discuss
with the employee the possibility of providing reasonable accommodations to enable the
employee to perform the essential functions of the employee's job. Whenever possible, the City
wishes to accommodate the needs of employees with disabilities, but the City also has an
obligation to provide a safe working environment for all employees and others on the premises.
The City therefore needs to ensure that an employee's health condition does not pose a
substantial or unreasonable risk of harm to the employee or others.
The City may request that an employee provide medical information from treating health care
providers to assist in the process. An employee may also be asked to attend a medical
evaluation by an independent health care provider at the City's expense. Employees are
expected to fully cooperate, including taking all steps needed to obtain medical information in a
timely manner.
If the City determines that an employee is unable to perform the essential functions of the job,
even with reasonable accommodation, the City will work with the employee in identifying and
applying for other jobs that are or may become available and for which the employee may be
qualified.
9
Packet Pg. 169
2.3 LIFE THREATENING/COMMUNICABLE DISEASES
Employees with life threatening illnesses or communicable diseases are treated the same as all
other employees. They are permitted to continue working as long as they are able to maintain
an acceptable level of performance and medical evidence shows they are not a threat to
themselves or their co-workers. The City will work to preserve the safety of all of its employees
and reserves the right to reassign employees or take other job actions, including discharge,
when a substantial and unusual safety risk to fellow City employees or the public exists.
2.4 ANTI -HARASSMENT POLICY, INCLUDING SEXUAL HARASSMENT
The City is committed to ensuring that the practices and conduct of all its employees comply with
the requirements of Federal, State and local laws against employment discrimination. The City
strives to maintain a work environment that fosters mutual employee respect and promotes
harmonious, productive working relationships. Respectful, professional conduct furthers the
City's mission and promotes productivity, minimizes disputes, and enhances our reputation.
The City believes that harassment and retaliation undermine the integrity of the employment
relationship. Therefore, the City prohibits harassment and retaliation by any employee towards
any other employee, including supervisors. Employees are also prohibited from harassing or
retaliating against third parties, including citizens, vendors, and visitors to the workplace. All
employees are expected to be sensitive to and respectful of their co-workers and others with
whom they come into contact while at the City. The City also prohibits third parties, including
citizens, vendors and visitors to the work place, from harassing employees.
It is the policy of the City that all employees have the right to work in an environment free from
harassment based upon their race, color, religion, gender, national origin, age, marital status,
pregnancy, honorably discharged veteran or military status, sexual orientation including gender
expression and identity, disability, genetic information, or any other protected status or
characteristic. Any such harassment of employees by their co-workers, supervisors or others in
the workplace will not be tolerated.
A definition of all conduct that could constitute unlawful discrimination or harassment or other
unlawful conduct is difficult, if not impossible, to create. For that reason the following list of
examples of prohibited conduct is intended to be illustrative but not all-inclusive.
• Verbal or physical conduct that demeans or shows hostility or aversion toward another
employee or members of the public.
• Slurs or demeaning comments to employees or members of the public relating to race,
ethnic background, color, religion, national origin, pregnancy, age, marital status, sexual
orientation including gender expression and identity, military or honorably discharged
veteran status, or any other characteristic protected by law.
Sexual harassment is also a form of unlawful discrimination. Examples of prohibited conduct
include but are not limited to:
• Unwanted physical contact or conduct of any kind, including sexual flirtations, touching,
advances, or propositions;
• Verbal harassment of a sexual nature, including but not limited to lewd comments, sexual
jokes or references, and offensive personal references;
• Demeaning, insulting, intimidating, or sexually suggestive comments about an individual;
• The display in the workplace of demeaning, insulting, intimidating, or sexually suggestive
objects, pictures, cartoons or photographs;
10
Packet Pg. 170
8.1.b
Demeaning, insulting, intimidating, or sexually suggestive written, recorded, or
electronically transmitted messages.
Solicitation or coercion of sexual activity, dates or the like with the implied or express
promise of rewards or preferential treatment.
Intimidating, hostile, derogatory, contemptuous or otherwise offensive remarks that are
directed at a person because of that person's gender, whether or not the remarks
themselves are sexual in nature, where the remarks cause discomfort or humiliation and
interfere with the performance of the employee's duties.
Every manager, supervisor, and employee is responsible for creating an atmosphere free of
harassment, sexual or otherwise. Each employee is responsible for respecting the rights of co-
workers and others, including the citizens they serve.
2.5 COMPLAINT PROCESS: DISCRIMINATION, HARASSMENT, OR RETALIATION
Harassment, particularly sexual harassment, and discrimination can be difficult to define. For
this reason, the City strongly urges employees to use this harassment and discrimination
reporting procedure without worrying about whether the conduct involved would be considered
harassment or discrimination in a legal sense. This policy is intended to assist the City in
addressing not only illegal harassment and discrimination, but also any conduct that is offensive
and inappropriate.
If, at any time, you believe that you are being subjected to harassment or discrimination, if you
become aware of such conduct being directed at someone else, or if you believe another
employee has received more favorable treatment because of discrimination, you must promptly
notify Human Resources or a manager or director with whom you feel comfortable. This applies
to harassment or discrimination caused by anyone with whom an employee comes into contact
with as part of the employee's job, such as supervisors, co-workers, citizens, vendors or others.
Supervisors and managers have an obligation to immediately report to Human Resources and
the Mayor any harassment or discrimination that they observe or become aware of during the
course of their employment.
All reported incidents will be investigated under the following guidelines:
• All complaints will be kept confidential to the fullest extent possible. This means they
will be disclosed only to management, witnesses, and others as necessary to allow
the City to investigate and respond to the complaint, and as may be required by law.
However, the City will not allow the goal of confidentiality to be a deterrent to an
effective investigation.
• A resolution of each complaint will be reached and communicated to the complaining
employee.
• Anyone who the City concludes has violated the anti -harassment or anti-
discrimination policy will be subject to disciplinary action, up to and including
discharge. Disciplinary action will depend on the gravity of the offense. The City will
take whatever action deemed necessary to prevent an offense from being repeated.
• The City will not permit retaliation against anyone who makes a good -faith complaint
or who cooperates in good faith in an investigation. Retaliatory conduct will subject
the individuals involved to discipline, up to and including discharge from employment.
11
Packet Pg. 171
• If, after investigating a complaint of harassment or discrimination, the City finds that
the complaining employee or other witness has deliberately provided false
information, disciplinary action may be taken against the individual who gave the
false information. However, an employee will not be disciplined for reporting a
complaint in good faith, or for cooperating in the investigation of such claims.
The City strongly urges employees to report all incidents of harassment, discrimination
or other inappropriate behavior as soon as possible. The City wants to provide
employees with a pleasant and productive working environment, and can only do so if
these issues are brought to our attention. Please join the City in our efforts to make the
City an enjoyable place to work for all employees.
2.6 EMPLOYEE PERSONNEL RECORDS
The official Personnel File for each employee is kept in the Human Resources Office. An
employee's personnel file contains the employee's name, title and/or position held, job
description, department to which the employee is assigned, salary, changes in employment
status, training received, certifications, performance evaluations, personnel actions affecting the
employee, including discipline, and other pertinent information. Medical information about
employees is contained in a separate confidential file. The Police Chief is authorized to
maintain specific confidential records on Police Department employees in order to exclude them
from a subpoena in criminal cases.
Employees have the right to review their file. An employee may request removal of irrelevant or
erroneous information in his/her personnel file. If the City denies the employee's request to
remove the information, employees may file a written rebuttal statement to be placed in their file.
Personnel files are kept confidential to the maximum extent permitted by law. Except for routine
verifications of employment, copies of information from an employee's personnel file will not be
released to the public, including the press, unless required by law (e.g., pursuant to a legal
subpoena or public records request). A copy of the information will be provided the employee.
The City will endeavor to provide written notice of a public records request to the employee prior
to the date the information is released.
2.7 EMPLOYMENT REFERENCES
Only the Human Resources Office or the employee's department director is authorized to
provide employment references, including letters of reference, on a current or former City
employee. Other employees shall refer requests for references to the Human Resources Office
who will contact the appropriate director. References will be limited to verification of
employment and salary unless the employee has completed a written waiver and release.
2.8 EMPLOYMENT RIGHTS
It is important to understand that these policies do not create an employment contract or a
guarantee of employment of any specific duration between the City and its employees.
Although the City is hopeful that your employment relationship with will be long term, it is
recognized that at times things do not always work out as hoped, and either party may decide to
terminate the employment relationship. Unless specific rights are granted to employees in
employment contracts, collective bargaining agreements, civil service rules, or elsewhere, all
employees of the City are considered at -will employees and may be terminated from City
employment at any time, with or without cause and with or without notice.
12
Packet Pg. 172
CHAPTER III
RECRUITING, HIRING, AND PROMOTION
3.1 VALUE STATEMENT
The City values employees who are competent, motivated, productive, and customer oriented.
The City believes the most efficient way to attract the most qualified employee is to hire them
following a fair and consistent selection and screening process. The City also values an open
and competitive employment process in which all qualified applicants have the opportunity to
apply for City employment and are selected on the basis of objective job related criteria.
3.2 RECRUITING POLICY
Recruiting practices are conducted solely on the basis of ability, merit, qualifications and
competence, without regard to race, color, religion, national origin, sex, marital status, sexual
orientation including gender expression and identity, military or honorably discharged military
status, pregnancy, physical handicap, disability, genetic information, age, or any other basis
prohibited by law. The Human Resources Office coordinates and monitors the recruitment and
selection process for the City to ensure fairness and consistency with the process. Examples of
the Office's involvement include such activities as: applicant screenings, developing interview
questions, participating on interview panels, performing reference checks and necessary
background checks and sending offer letters.
Each applicant shall complete and sign a City application form which includes an authorization
to release information, prior to being considered for any position. Resumes may supplement,
but will not serve in place of, the City's official application form. Additional materials may be
required for Police Department applicants.
Vacancy notices for regular positions will be posted internally on the bulletin boards for at least
a five (5) day period. In addition, vacancy notices will be sent to outside agencies representing
protected classes of persons in order to encourage and attract the broadest range of qualified
job applicants. The Human Resources Office may use other sources of recruitment, such as
newspaper advertising and the Internet, as needed to attract qualified applicants. The City may
choose to advertise a position to the general public at the same time it posts the promotional
opportunity within the City. The City reserves the right to seek qualified applicants outside of
the organization at its discretion. To be considered for promotion, an employee must be
employed in their current position for at least one (1) year, and meet the qualifications for the
vacant position
Applications may not be accepted after the published closing date for the position vacancy. If
there are not sufficient qualified candidates at the closing date, the position will be reopened
and re -advertised. Applications will be accepted only for a published vacancy opening, and are
retained for such period of time in accordance with the Washington State Records Retention
policies and requirements. They will not be kept on file for future vacancies.
Any applicant supplying false or misleading information is subject to immediate termination, if
hired.
13
Packet Pg. 173
8.1.b
3.3 HIRING POLICY
When a regular position becomes vacant and prior to any posting or advertisement of the
vacancy, the department head or division manager shall review the position, its job description,
and the need for such a position. The department head or division manager will submit a
request to fill the position to the Human Resources Office. The position will be posted and/or
advertised after the request is approved.
The City may administer pre -employment examinations to test the qualifications and ability of
applicants, as determined necessary by the City. The City may also conduct certain
background procedures as required by law and/or policy. Examples of such procedures
include: requiring applicants/employees to show proof they are authorized to work in the United
States and requiring applicants/employees, who have unsupervised access to children or
vulnerable adults, to complete a disclosure statement. Additionally, the City may contract with
any agency or individual to prepare and/or administer examinations.
Residency within the City shall not be a condition of initial appointment or continued
employment; provided, however, that an employee's selection of residence shall not interfere
with the daily performance of his/her duties and responsibilities including the ability to respond
to emergency callouts within an established period of time. The minimum time required for an
employee to respond to an emergency callout is established by each Department, or as
otherwise noted in the respective collective bargaining agreement for the bargaining unit by
which the employee will be represented, or the applicable employment contract.
Applicants for positions in which the applicant is expected to operate a motor vehicle must be at
least 18 years old and will be required to present a valid Washington State driver's license with
any necessary endorsements. They will also be required to furnish a current (within the last 30
days) Driver's Abstract, which shows any history of driving violations. Applicants with poor
driving records, as determined by the City, may be disqualified from employment with the City in
positions requiring driving. Applicants, who are under 18 years of age, must provide a valid
State Work Permit, signed by a parent or guardian.
The City will comply with State law (RCW 41.04.010 or RCW 73.16.010) with regard to any
applicable veteran's preference during the hiring process.
After a conditional offer of employment has been made and prior to commencement of
employment, the City may require persons selected for certain positions to successfully pass a
medical examination and/or psychological test, which may include testing for alcohol and
controlled substances. The purpose of the examination is to determine if the individual is able to
perform the essential functions of the job, and to ensure any physical or mental condition will not
endanger the health, safety or well-being of other employees or the public. The offer of
employment is conditioned on the results of the examination, and the City's ability to reasonably
accommodate any revealed disability.
A candidate may be disqualified from consideration if: (1) found unable to perform the essential
duties of the position (and the individual's condition cannot reasonably be accommodated in the
workplace); (2) the candidate refuses to submit to a medical examination or complete medical
history forms; or (3) if the Drug/Alcohol exam reveals the use of a controlled substance without
a valid prescription.
14
Packet Pg. 174
8.1.b
3.4 HOURLY EMPLOYEES
Department Directors and Division Managers may use hourly employees for positions which 1)
regularly work less than 20 hours per week, 2) perform seasonal employment, 3) to temporarily
replace regular employees who are on vacation or other leave, 4) to meet peak work load
needs, 5) or to temporarily fill a vacancy until a regular employee is hired. Hourly employees
may be hired without a competitive recruitment or examination process, although all hiring
processes will comply with City policy and state and federal laws. Hourly employees are
considered at -will employees and may be terminated from City employment at any time, with or
without cause, and with or without notice, by their Department Manager or Director.
Hourly employees are eligible for overtime pay as required by law. Hourly employees normally
do not receive vacation, sick leave, health insurance, holidays, or any other benefits during their
employment.
Hourly employees pay contributions to the Social Security program. Hourly employees will not
be placed in the state PERS retirement system or MEBT, although there are a few exceptions
depending on PERS and MEBT eligibility criteria.
3.5 ORIENTATION PERIOD
Upon hire or appointment, all employees enter an orientation period (also known as a
probationary or trial period) that is considered an integral part of the selection and evaluation
process. The orientation period is designed to give the employee time to learn the job and to
give the supervisor time to evaluate whether the match between the employee and the job is
appropriate.
The normal orientation period is six months from the employee's date of hire, rehire or
promotion, except for uniformed Police personnel which have a twelve (12) month orientation
period. The Mayor may authorize the department director to extend the orientation period for up
to an additional six (6) months. An extension may be granted due to circumstances such as an
extended illness or a continued need to evaluate an employee. Extensions for represented
employees also require concurrence with the Union. The City may terminate an employee
without cause from employment at any time during the orientation period. In the case of
unsatisfactory performance in a promotional situation, the employee may be considered for
transfer back to the previous position held by the employee, if the previous position is still
available.
Once the orientation period is successfully completed, the employee may be certified to regular
employment status. Satisfactory completion of the orientation period does not create an
employment contract or guarantee employment with the City for a specified duration.
During their orientation period, employees may use their accrued sick leave or any accrued
compensatory time from the beginning of their employment, but may not use earned vacation
until they have successfully completed their orientation period. Police personnel may use
vacation after the completion of the first six (6) months.
3.6 EMPLOYMENT OF RELATIVES (NEPOTISM)
The immediate family of current City employees and City Council members will not be employed
by the City where:
15
Packet Pg. 175
8.1.b
• One of the parties would have authority (or practical power) to supervise, appoint, remove,
or discipline the other;
• One party would handle confidential material that creates improper or inappropriate access
to that material by the other;
• One party would be responsible for auditing the work of the other; or
• Other circumstances exist that might lead to potential conflict among the parties or conflict
between the interest of one or both parties and the best interests of the City.
If two employees marry, become related, become registered domestic partners, or begin
sharing living quarters with one another, and in the City's judgment, the potential problems
noted above exist or reasonably could exist, only one of the employees will be permitted to stay
with the City, unless reasonable accommodations, as determined by the Mayor in consultation
with Human Resources and/or the City Attorney, can be made to eliminate the potential
problem. The decision as to which employee will remain with the City must be made by the two
employees within thirty (30) calendar days of the date they marry, become related, or begin
sharing living quarters with each other. If no decision is made during this time, the City reserves
the right to terminate either employee.
3.7 PROMOTIONS
The City encourages promotion from within the organization whenever possible. All openings
will be posted so employees may become aware of opportunities and apply for positions in
which they are interested and qualified. Employees must remain in a position for a minimum of
12 months before they can apply for a promotion, unless this requirement is waived by the
Department Director or the Mayor. Employees who are promoted into a new position, will be
required to serve a new 6 month orientation period. Police Department personnel who are
promoted into a new position will be required to serve a new 12-month orientation period. If the
employee is unsuccessful during their orientation period, he or she may be placed back in their
previous position, if the position still exists.
3.8 TRANSFERS/LATERAL MOVES
Upon recommendation of the appropriate department director and concurrence of the Human
Resources Office or designee, or to meet the needs of the City, a transfer may be made.
Transfers are based on work force requirements, performance evaluations, job descriptions,
related City requirements, and the supervisor's recommendation, unless otherwise noted in an
applicable collective bargaining agreement. To be considered for another position, an
employee must have satisfactorily completed the probationary period for the employee's current
position and possess the qualifications for the vacant position, unless such requirements are
waived in the best interests of the City. A new probationary period shall be established for any
employee who requests a transfer. A transfer shall not be used to circumvent regulations
regarding promotions, demotions, or terminations.
3.9 REHIRE
The City may rehire previous employees, provided they performed satisfactorily in their previous
employment with the City. If an employee has retired from the Washington State Retirement
System, they cannot exceed the Washington DRS employee maximum hours per year.
16
Packet Pg. 176
3.10 JOB ASSIGNMENTS
It is the supervisor's responsibility to maintain the employee's primary job assignments within
the existing job description, until a revised job description is approved. Requests for revised job
descriptions can be made by the Department Director to the Human Resources Office. Revised
job descriptions, along with the appropriate pay grade, are subject to the Mayor's approval,
before submittal to the Human Resources Office and City Council for their approval.
17
Packet Pg. 177
CHAPTER IV
HOURS AND ATTENDANCE
4.1 VALUE STATEMENT
The City values dependability, attendance, and punctuality with its employees. The City's
staffing level requires each employee to do their share of the workload and not to overburden
others because of attendance problems.
4.2 STANDARD WORK HOURS
Although the City's normal business hours are Monday through Friday from 8:00 a.m. to 5:00
p.m., the City uses a variety of different work schedules to meet the varied service demands of
the public. Departments are allowed to establish regular work schedules, including alternatives
such as flextime and four/ten schedules, provided that they do not conflict with business needs,
and subject to the Mayor's approval. Due to the nature of the City's operations, longer hours
may be necessary in some instances, and overtime may be required by the supervisor.
A normal work schedule for regular, full-time employees consists of forty (40) hours each
workweek. Different work schedules, such as in the case of the Police Department employees,
have been established by the City to meet job assignments and provide necessary City
services. Each employee's immediate supervisor will advise the employee regarding his/her
specific working hours.
Part-time and hourly employees will work hours as specified by their supervisor.
4.3 OVERTIME
All City positions are designated as either "exempt" or "non-exempt" according to the Fair Labor
Standards Act ("FLSA") and Washington Minimum Wage Act regulations. Employees will be
informed of their overtime status at the time of their appointment.
For most City employees, the established work period is forty (40) hours within a seven (7) day
workweek. Public Safety personnel may have a modified work period as established in the
collective bargaining agreements. All personnel are responsible for accurately reporting all
hours worked on time sheets supplied by the City. Employees failing to accurately record time
worked are subject to discipline. Overtime is recorded to the nearest 15 minute increment.
Non-exempt employees are entitled to additional compensation (overtime), either in cash or
compensatory time off, when they work more than the maximum numbers of hours during a
work period. All overtime must be authorized in advance by the employee's supervisor,
although exceptions may be made for emergency situations. Overtime may not be voluntarily
worked without the supervisor's permission. Overtime pay is calculated at one and one-half
times the employee's regular rate of pay for all time worked beyond forty (40) hours in a
workweek, provided that public safety personnel may have a different work period, and
therefore a different overtime threshold). When computing overtime, time paid for but not
worked (e.g., holidays, sick leave and vacation time), is not counted as hours worked.
4.4 COMPENSATORY TIME
Non-exempt employees entitled to overtime pay may request compensatory time off instead of
cash payment. This is approved on a case -by -case basis by the supervisor. The City is not
required to grant comp time instead of overtime pay. If the compensatory time option is
18
Packet Pg. 178
8.1.b
exercised, the employee is credited with one and one-half times the hours worked as overtime.
Maximum accruals of compensatory time shall be limited to forty-eight (48) hours for regular
employees. After maximum accrual, overtime compensation shall be paid. Compensatory time,
which has been credited to an employee, may be converted to overtime pay at any pay period
at the employee's request. Employee compensatory time balances may be reviewed at least
annually as part of the City's budget process. Use of compensatory time must be approved by
the supervisor. Time off can be requested by the employee or directed by the supervisor.
Exempt employees are not covered by the FLSA or the Washington Minimum Wage Act
overtime provisions. They may earn compensatory time as follows;
Department Directors and Division Managers will work under an informal honor system for
discretionary time off.
All other exempt employees shall receive compensatory time for nightly meetings, emergency
callouts, and other similar times, which they are required by their supervisor to work.
Compensatory time generally will not be earned for short term extensions of the regular
workday or assignments, such as staying late or coming in early, without the prior approval of
the supervisor. Compensatory time shall be earned at the straight time rate, that being one
hour of compensatory time for each hour worked, as specified above. Exempt employees, who
are regularly scheduled for night meetings should be assigned a flex schedule to adjust for the
meeting times. Exempt employees will be allowed to accumulate up to 48 hours of
compensatory time during the year. If additional time is earned after the maximum is reached,
the exempt employee will be paid for the excess time or given the time off during the next pay
period.
Employees may use compensatory time within a reasonable time period after making a request
to their supervisor, unless doing so would unduly disrupt City operations. Compensatory time
should be used for short-term absences from work during times mutually agreed to by the
employee and his/her supervisor. Accumulation of compensatory time to be used as a
substitute for extended vacation time off is not normally permitted, however may be approved
on a case -by -case basis by the Department Director or Mayor. Use of compensatory time may
either be requested by the employee or directed by the supervisor.
4.5 ATTENDANCE
Regular and punctual attendance is an essential function of every position in the City. Each
supervisor is responsible for maintaining an accurate attendance record of his/her employees.
Every employee has the responsibility of maintaining a good attendance record. Employees are
expected to be at the assigned place of work during their scheduled work time.
Employees unable to work or report to work on time should notify their supervisor as soon as
possible, ordinarily before the work day begins or within thirty (30) minutes of the employee's
usual starting time. If an absence continues beyond one day, the employee is responsible for
reporting in each day. If the supervisor is unavailable, the employee may leave a message with
the Department Director or his/her designated representative, stating the reason for being late
or unable to report for work. An employee who is absent without authorization or notification is
subject to disciplinary action, up to and including possible termination.
19
Packet Pg. 179
8.1.b
4.6 UNUSUAL WEATHER CONDITIONS
During times of inclement weather or natural disaster, it is essential that the City continue to
provide vital public services. Therefore, it is expected that employees make every reasonable
effort to report to work without endangering their personal safety.
An employee who is unable to get to work or leaves work early because of unusual weather
conditions may charge the time missed to: vacation, floating holiday, compensatory time, or
leave without pay. The employee shall advise the supervisor by phone as in any other case of
late arrival or absence. Employees, who are sent home without prior notice by their employer
and therefore denied the opportunity to work, shall continue to receive their normal pay for the
rest of the day in which they are sent home.
4.7 MEAL AND REST BREAKS
Except in urgent situations, personal phone calls and conversations should occur during meal
periods and rest breaks rather than during working time. An exempt employee is expected to
effectively handle his or her meal period and rest break schedule. The following policy applies
only to non-exempt employees. A non-exempt employee must notify his or her supervisor at the
end of the shift if he or she has not had a meal period or rest break.
A non-exempt employee who works at least five (5) hours in a workday will be provided an
unpaid meal period of at least thirty (30) minutes, approximately midway through the workday,
unless otherwise specified. Non-exempt employees must not perform any work during the meal
period, and must take at least thirty (30) minutes completely off work.
Employees working at least (3) three hours longer than a normal workday will be allowed a meal
period before or during the overtime portion of the shift. A "normal workday" is the shift the
employee is regularly scheduled to work. If the employee's scheduled shift is changed due to
working a double shift, or working extra hours, the additional meal period will be permitted.
Employees working a regular twelve (12) hour shift will be entitled to a second meal period.
A non-exempt employee will be provided one (1) paid fifteen (15) minute rest break for every
four (4) hours worked. Rest breaks may be taken on a scheduled or intermittent basis as
determined by the employee's supervisor. These rest breaks are for the purpose of a few
minutes of relaxation. The City asks employees to please not stay away from their job beyond
the time allotted. Rest breaks are paid, but may not be used to extend a lunch period, leave
early, or arrive late. Police Department employee meal and break times will be consistent with
the appropriate Collective Bargaining Agreement.
For one year following childbirth, non-exempt employees who are nursing mothers are entitled
to unpaid breaks during the workday for the purpose of expressing breast milk. The City will
provide a suitable, private location for these breaks.
4.8 CALLBACKS
All employees are subject to call back in emergencies or as needed by the City to provide
necessary services to the public. A refusal to respond to a call back is grounds for immediate
disciplinary action, including possible termination. Employees called back to duty will be paid
their appropriate rate of pay for hours worked or according to the collective bargaining
agreement, whichever is appropriate for the employee.
20
Packet Pg. 180
8.1.b
4.9 PAYROLL RECORDS
The official payroll records are kept by the Finance Office. Each employee shall submit a
signed time sheet to their supervisor for approval each pay period. Each supervisor is
responsible for submitting a time sheet (signed by the employee and the supervisor) to Finance,
for each employee within their department, noting hours worked, leaves taken, and overtime
worked. Each department director is responsible for assigning the payroll entry for his/her
department to appropriate personnel in the department. The Mayor shall sign time sheets for all
Department Directors.
21
Packet Pg. 181
CHAPTER V
COMPENSATION
5.1 VALUE STATEMENT
The City strives to reach a balance between fairness in pay for all employees and rewarding
excellent job performance for the deserving individual. It believes in paying competitive wages
in order to attract qualified candidates for job vacancies. Pay is one of several means to reward
job performance.
5.2 SALARY CLASSIFICATION AND GRADES
Each regular position within the City is classified into a classification title for salary purposes.
Each classification title is designated a particular salary or salary range as shown on the City's
salary and wage schedule, which is approved in the labor agreement or annually by the City
Council. All regular employees are assigned to a classification title and provided a job
description. This job description shall be reviewed annually with the employee and the
supervisor during the employee's performance evaluation, and any changes to the description
shall be referred to the Human Resources Office. Any significant change in a job assignment,
which may subsequently require a change in salary grade assignment, must have prior approval
by the Mayor and City Council, and the appropriate Union as needed.
5.3 PAY RATES
Employees shall be paid within the limits of the wage range to which their positions are
assigned. Usually, new employees will start their employment at the minimum pay grade or
wage range for their classification. However, a new employee may be employed at a higher
rate than the minimum when the employee's experience, training or proven capability warrant,
or when prevailing market conditions require a starting rate greater than the minimum, subject to
the Mayor's approval.
5.4 UNION EMPLOYEES
Employees, who are covered under a collective bargaining agreement, shall be compensated in
compliance with the terms of the respective collective bargaining agreement. The Mayor or his
representative and the Union's bargaining agent must approve any deviation from such
agreement in writing.
5.5 NON REPRESENTED EMPLOYEES
The City's non -represented compensation policy strives to maintain equity, by offering
competitive salaries and benefits in order to attract and retain high quality staff and an effective
work force.
It is the policy of the City for the classification and compensation plan to provide salaries that
compare favorably with other similar cities in the region for comparable jobs, and within budget
limitations. It is also the policy of the City to strive to maintain salaries that are internally
equitable, in proper relationship to all other jobs within the City, within reasonable budget
parameters.
22
Packet Pg. 182
SALARY RANGE PROGRESSION
Salary ranges for non -represented positions will have a 35% spread from the bottom to the top
of each salary range, and will include a seven -step scale with 5% between each of the steps.
All new employees will generally be hired at the first step of their salary range; however, an
entry level rate of pay above the minimum may be offered to an applicant whose education and
experience exceed the minimum qualifications for the classification, or when external labor
market pay practices impact recruitment. Initial step placement at higher than Step 3 of the
salary range is subject to approval by the Mayor prior to the offer of employment.
Employees are advanced to the next salary step increment after satisfactorily completing the
first six months of probation. After this, employees advance to the next step in the salary range
on the January following their anniversary date and each succeeding January after a concurrent
satisfactory overall performance evaluation has been completed by their supervisor, until
reaching the maximum step. An employee is considered not to have achieved a satisfactory
overall performance rating if two or more performance category areas in the evaluation receive
less than a "meets standards" rating. An employee who fails to achieve at least a satisfactory
overall performance rating on their annual performance evaluation shall not be eligible for a step
increase until their next performance evaluation rating period.
Employees who do not achieve a satisfactory overall performance rating will be immediately
placed on a performance improvement plan (PIP). The PIP will provide clear expectations to
the employee for the work performance items that must improve in order for the employee to
achieve a satisfactory overall performance rating by the next evaluation period (usually 3 and/or
6 months) as determined under the PIP. A PIP also serves as a work plan for the employee that
will likely include individualized, supervisor -provided feedback and counseling on improving
work performance, as well as outlining any necessary areas of training or retraining in order for
the employee to succeed on the PIP.
In the event of promotion of a non -represented employee to another non -represented job
classification in a higher salary range, the employee will be placed on the first step of the new
salary range or the lowest step in the new range that results in an increase to their current
salary. After this, the employee would follow the salary range progression described above for
new employees.
To ensure internal equity, employees promoted from a represented position to a non -
represented position in a higher pay range, will be placed on the first step of the new salary
range, or the lowest step in the new range that results in an increase to their current salary,
including consideration of other cash compensation being received in the former position. After
this, the employee would follow the salary range progression described above for new
employees.
In the event of a lateral placement of a non -represented employee to another non -represented
job classification in the same pay range, the employee will not receive a salary increase.
23
Packet Pg. 183
ANNUAL SALARY ADJUSTMENTS
The Mayor will recommend the adjustment of salary ranges for non -represented employees to
the City Council for approval as part of the budget process, effective January 1 of each year.
The Mayor's recommendation will take into consideration the average adjustment negotiated
and approved for represented employee groups. Each employee will maintain the same step
within the newly approved salary range that they held prior to the adjustment.
In addition, the City will attempt to mitigate compression issues as they arise. The Mayor will
make appropriate and timely recommendations to City Council to maintain internal equity and
prevent compression issues.
MARKET ANALYSIS
The Human Resources Department will conduct compensation surveys for each non -
represented benchmark position no later than September 1, every three years. The following
criteria will be used for determining which cities are comparable for the purposes of analyzing
and comparing compensation ("Qualified Comparable Cities"):
Comparable cities must be located in Snohomish, King, Pierce, Thurston, or Kitsap
counties; and
Comparable cities will include all cities with a population that is no more than 10,000
over or no more than 10,000 under the population of the City of Edmonds according
to the most recent population figures published by the Washington State Office of
Financial Management or a similar successor government agency; and
The application of the above criteria will be utilized to select a minimum of eight
agencies that are closest in population to the City of Edmonds. If this process yields
fewer than eight comparable cities (not counting Edmonds) for analysis during a
particular year, additional cities shall be selected for analysis by adding an additional
city or cities, up to eight, with agencies that are outside the 10,000 over/under
criteria, but that are the next closest in population to the City of Edmonds, with the
goal of having 50% of the cities with a higher population and 50% with a lower
population than Edmonds.
Additionally, private sector data will be gathered and considered where it is a significant factor in
the City's competitiveness.
Benchmark positions are those which are assigned clearly recognizable work at a well-defined
level of responsibility, and for which comparable classifications are easily identified to ensure
that sufficient data can be collected. Classifications that are selected as comparable for survey
purposes must match the benchmark position by 80% in level of work and responsibility.
Salaries for comparable positions that are not a complete match may be leveled up or down by
a maximum of 20%, to adjust for differences in the level or scope of responsibility in work duties.
Non -benchmark classifications (those for which there are not adequate comparable
classifications) will be indexed to a corresponding City benchmark position, which is comparable
in required qualifications, scope of work, and level of responsibility.
24
Packet Pg. 184
Salary ranges for benchmarks will be determined by using the prevailing rates in the identified
comparator cities. The City will be competitive within the defined market, but will not assume
the position of a lead pay policy compared to the market; therefore the median or 50th percentile
of the mid -range of salary data collected will be used to determine competitiveness.
Every three years, based upon the survey data, the Mayor will recommend salary range market
adjustments for non -represented positions to City Council. The Mayor will consider the
following criteria in developing the recommendation:
1. Maintain the mid -point of each salary range between 5% high/low of the mid -point of the
comparator city median.
2. Positions requiring adjustment will be assigned to the new salary range within the salary
range table that places the position closest to the comparator city median.
3. Any employee whose actual salary falls below the newly adopted pay range minimum, shall
be adjusted up to the new minimum upon adoption of the new pay ranges.
4. Any employee whose actual salary exceeds the top of the approved salary range, will have
their salary frozen until such time that market rates support pay range adjustment for their job
classification.
5.6 PROMOTION
Any represented employee promoted to a position in a higher classification and salary range
shall receive a promotional pay increase to either 1) the entry step or salary of the new salary
range, 2) the next highest available pay step in the new range which provides at least a 5%
increase in pay, or 3) to start at the bottom of the pay grade of the higher classification,
whichever is greater. Changes in salary due to a Reclassification of a position will be treated
the same as a Promotion. Promotions change an employee's pay anniversary date and
subsequent merit pay reviews.
5.7 PAYDAYS
City employees are paid semi-monthly on the 5th and the 20th of each month. If a regularly
scheduled payday falls on the weekend or a holiday, the paychecks will be distributed on the
last preceding regularly scheduled working day. Automatic deposit is available upon request.
Pay increases, other than those occurring upon the 1st or the 16th of the month, become
effective at the beginning of the next pay period.
5.8 ERRORS IN PAY
Every effort is made to avoid errors in paychecks. However, any employee who believes that
an error has been made should contact the Finance Department immediately. The Finance
Department will take the necessary steps to research the problem and to assure that any
necessary correction is made properly and promptly. An employee reporting an error will be
notified in writing within 15 business days of the outcome. An employee who believes further
discrepancies exist should submit a written complaint to the Mayor immediately. If an employee
has been overpaid in error, the City will ask that the amount be repaid by payroll deductions or
by agreement, consistent with applicable laws.
5.9 DEDUCTIONS
Some regular deductions from the employee's earnings are required by law; all other deductions
must be approved by the City and specifically authorized in writing by the employee. The City
will withhold from the employee's paycheck those deductions required by law and any voluntary
25
Packet Pg. 185
deductions approved by the City and authorized by the employee, by applicable union contract,
or by statute or regulation.
5.10 ACTING PAY
When an employee is temporarily assigned to work in a position with a higher pay rate in order
to fill a vacancy or act on behalf of an absent employee, the employee shall be paid Acting Pay
in the amount of either the minimum of the salary rate of the acting position or a 5% increase in
base pay, whichever is greater. To qualify, the employee must be assigned to the acting
position for a period of ten (10) or more consecutive workdays. Acting Pay is limited to a six
month period as noted in the City Ordinance. Any extenuating circumstances requiring Acting
pay for a period beyond six months are subject to the Mayor and City Council's approval, or
subject to applicable Civil Service Rules.
5.11 SPECIAL DUTY PAY
The mayor is authorized to pay any manager or director level employee special duty pay in
addition to that person's regular compensation when the mayor has temporarily assigned
special duties to that person. No employee may receive special duty pay for longer than one
year without city council approval. "Special duties" are defined as those duties not included as
"Primary Duties and Responsibilities" in the employee's official job description and not otherwise
associated with the employee's position.
Special duty pay shall consist of up to ten percent of the employee's salary at the time the
special duties are assigned. The mayor is authorized to grant to each such employee up to five
percent (5%) for special duty pay at the mayor's discretion, and shall be based upon the scope
of the additional responsibilities identified by the mayor. If the mayor determines that special
duty pay above five percent (5%) is warranted for a particular employee, the mayor will be
authorized to grant up to ten percent (10%) for special duty pay upon prior approval by the City
Council.
5.12 COMPENSATION UPON TERMINATION
When an employee's employment with the City is terminated, the employee will receive the
following compensation on the next regularly scheduled payday including: 1) regular wages for
all hours worked up to the time of termination which have not already been paid; 2) any
overtime or holiday pay due; 3) A lump sum payment of any accrued but unused vacation and
compensatory time and; 4) any employee -paid health insurance premiums paid in advance for
health insurance coverage. Accrued sick leave will be paid in accordance with City Ordinance
for Non -Represented employees or the applicable collective bargaining agreement for Union
Employees.
5.13 RECLASSIFICATION
It is the supervisor's responsibility to maintain the employee's primary job assignments within
the scope of the existing job description, until a revised job description is approved. Requests
for revised job descriptions can be made by the Department Director to the Human Resources
Office. In the event that an employee is eligible for a reclassification as determined by his/her
supervisor, a reclassification form and a revised job description, along with the recommended
pay grade should be submitted to Human Resources for review. All revised job descriptions
and reclassification requests are subject to the Mayor's approval, before submittal to the City
Council for their approval and/or the respective Union as required.
26
Packet Pg. 186
5.14 COMPLETION OF ORIENTATION PERIOD
Upon the successful completion of an orientation period, the represented employee is eligible
for a pay step increase, depending upon their pay schedule and provided that they do not
exceed the approved pay range for their position classification.
27
Packet Pg. 187
CHAPTER VI
PERFORMANCE EVALUATIONS AND TRAINING
6.1 VALUE STATEMENT
The City values honest communications and the desire to improve services to the customer. It
believes these values are the foundation of a Performance Evaluation leading to a positive
outcome. Personal development and changes in the work environment require continuous
training, communication, and ongoing commitment from both the employee and the City.
6.2 PERFORMANCE EVALUATION POLICY
To achieve the City's goal to train, promote and retain the best qualified employee for every job,
the City conducts periodic performance evaluations for all positions. Each supervisor is
responsible to set and communicate clear performance standards for his or her employees at
the beginning of and throughout the review period. Employees are to be evaluated by their
supervisor at both the midpoint and the completion of their orientation period and normally once
every 12 months thereafter, unless otherwise specified in the employee's respective collective
bargaining agreement. Additional performance appraisals or performance improvement plans
may be given, if necessary. Performance review dates are changed following a promotion with
a new orientation period. Employees should complete a self -evaluation form for their upcoming
evaluation as directed by their supervisor.
During the evaluation process, the employee and the supervisor will review the Department's
goals and the employee's role in the Department. They will also review the employee's self -
evaluation, job description and rate the employee's job performance outcomes in each of the
assigned responsibilities. If changes in the job description are needed to ensure its accuracy,
the corrections will be forwarded to the Human Resources Office. The employee and supervisor
will discuss and select a course of personal training, which will improve the employee's job
performance. Goals for the next year and a training plan will be included in the performance
evaluation. The evaluation will be signed by the employee, the supervisor, and the Department
Director, and forwarded to the Mayor for review and to the Human Resources Office to be
placed in the Personnel File. A copy should be retained by the Supervisor for periodic
checkups. If the employee disagrees with the evaluation, he or she is allowed to submit written
rebuttal comments to be placed in their personnel file along with the evaluation.
The evaluation is part of an employee's personnel record and may be a factor in determining the
employee's conversion to regular status, whether the employee receives a wage increase, or is
to be promoted, transferred, demoted, laid off, or terminated.
6.3 TRAINING POLICY
The City seeks, within the limits of available resources, to offer training to increase an
employee's skill, knowledge and abilities directly related to his or her position, to obtain or
maintain required licenses and certifications, and to develop a career path within the City
organization. Opportunities may include, but are not limited to: on-the-job training, in-house
workshops and seminars sponsored by other agencies or organizations.
When training opportunities are identified, the Department will complete an AUTHORIZATION
TO TRAVEL and ATTEND TRAINING and submit the registration. Each Department is
responsible for budgeting and paying for training for their employees (for courses not specifically
approved as outlined in the college reimbursement policy below). Following completion of the
28
Packet Pg. 188
8.1.b
training program, a copy of the AUTHORIZATION will be filed in the employee's Personnel File.
Training programs, which are required by the City, are paid by the City, including the employee's
wages, travel, registration, and, if needed, out of area expenses directly related to the training.
For the purposes of insurance, the employee is to make every reasonable effort to use a city
vehicle to attend training events. In the event that using a city vehicle is not possible, the
employee will be reimbursed for mileage under the current IRS regulations and as noted in the
Edmonds City Code.
Training programs that are initiated by the employees and not required by the City, (such as
certification programs) are considered as voluntary programs and will not be paid by the City,
unless a direct benefit to the City can be shown. If a benefit can be shown, the City may pay for
all or a portion of the training costs, but not to include wages.
6.4 COLLEGE REIMBUSEMENT
The City will reimburse full tuition for college courses that are required for; 1) advancement to
the next promotional rank up to an Associate's Degree level (90 credit hours), and 2) to maintain
or upgrade a required certificate or license. Employees must obtain a passing grade of C and/or
2.0 or better in order to qualify for reimbursement of the class at the rate established below.
Employees, who take college courses leading to a Bachelors or Master's degree, will be
reimbursed 50% of the tuition costs. This course work must be an educational requirement of a
future position in the City, which has been previously identified in the performance evaluation as
the employee's career goal. Employees must obtain a passing grade of B and/or 3.0 or better in
order to qualify for reimbursement of the class at the rate established below.
Tuition costs will be based upon comparable public education credit hours and charges.
Employees will not be on paid City time while attending such courses nor will books,
transportation, or course material costs be reimbursed. The maximum costs per employee for
college reimbursement in a calendar year cannot exceed $2000. Tuition Reimbursement is
available to the extent funds are budgeted. Should inadequate funding be available in the
budget in any given year to reimburse all requests, reimbursements will be made on a "first
come, first served" basis.
In order to be considered for tuition reimbursement, an "Authorization to Attend Travel and
Training Form" must be completed for each school term and submitted to Human Resources,
along with an attachment of the course program registration form foF the ^or;Gd and a receipt
providing proof of tuition payment FeGG;W W Human ReSG i gq!�The aAuthorization Fform
must have all the required approval signatures on it in order for the employee to be eligible for
reimbursement. Reimbursement will be provided after documentation of the proof of payment
and the employee's course grade EGG is provided to Human Resources at the end of the
course program.
In the event that an employee leaves employment with the City within twenty-four (24) months
after receipt of tuition reimbursement funding, the employee shall reimburse the City for the
amount they received from the beginning of the previous 24 months.
29
Packet Pg. 189
CHAPTER VII
BENEFITS
All benefit programs are administered by the Human Resources Office. For any and all benefits
and eligibility related questions, please contact Human Resources.
7.1 MEBT
The Municipal Employee Benefit Trust (MEBT) is a City retirement program provided in lieu of
the federal Social Security benefit. The City does not participate in the federal Social Security
Trust, excluding Medicare (employees, who are hired after April 1986, must contribute into
Medicare). The MEBT benefit is made up of three components: a retirement benefit, long-term
disability insurance, and a $100,000 term life insurance benefits for survivors. Participation in
MEBT is mandatory. The City and all employees make payroll deduction contributions (pre-tax)
into the MEBT program in the amount normally paid through a FICA deduction. Employees can
also make additional voluntary after-tax contributions into the MEBT program. All hourly and
part-time employees working less than 1000 hours per year are not eligible to participate in
MEBT, and are required to pay into the Social Security program.
7.2 STATE RETIREMENT
All regular public safety employees in the police department are covered by the Law
Enforcement Officers' and Firefighters Retirement System (LEOFF 2). Benefit levels and
contribution rates are set by the State of Washington. All regular full-time non -uniformed
employees are covered under the Public Employees Retirement System (PERS). Both
retirement programs are administered by the Department of Retirement Systems (DRS).
Regular part time employees are covered, provided they work at least 70 hours per month for
five or more months each year. Benefit levels and contribution rates are set by the State of
Washington. Participation is mandatory.
Employees intending to retire should plan to attend a retirement planning seminar provided by
the State. They should also notify their department head and the DRS of their intent to retire at
least three months prior to the date of retirement.
7.3 DEFERRED COMPENSATION
Deferred Compensation is a tax shelter program provided to City employees through IRS code
457. Employee deposits are subject to limitations defined by the IRS. Deferred Compensation
is a voluntary program made available through payroll deduction (pre-tax), and funded by
individual employee contributions only. The City provides several deferred compensation plan
vendors, which allows employees to select investment options of their choice.
7.4 INDUSTRIAL ACCIDENT INSURANCE (WORKERS COMPENSATION)
All employees (except LEOFF 1) are covered by the State Workers' Compensation Program.
This insurance covers employees for on-the-job injuries or job -related illnesses. All job -related
accidents should be reported immediately to the supervisor. For qualifying cases, State
Industrial Insurance will pay the employee for workdays lost and specific medical costs due to
job -related injuries or illnesses. All employees who have enough accrued sick leave are eligible
to turn their time loss check over to the City for paid ("sick") leave "buy back."
When an employee receives treatment because of an on-the-job accident/injury, the
physician/hospital will file a claim for Workers' Compensation (L&I). In the event of absence due
30
Packet Pg. 190
8.1.b
to injury, the employee may use their paid leaves to keep them in paid status while their claim is
under consideration for approval of benefits by L&I. When the employee receives Workers'
Compensation benefits, he/she is required to turn their time loss check over to the City so that
the City can use the check to buy back a portion of the paid leaves used by the employee which
shall be restored to the employee's leave balances. This policy is to ensure that employee will
receive prompt and regular payment during periods of injury or disability so long as disability
continues, and to allow the employee to maintain as much accrued sick leave as possible after
the buy back. The employee will not receive more than he/she would have received had the
injury not occurred. In the event that an employee does not have enough accrued leave to keep
them in paid status during their period of disability (as certified by their doctor) due to their work
related injury, the employee will keep the time loss check from L&I and no buy back will be
processed. Employees cannot receive Worker's Compensation benefits and paid sick leave for
the same time period. Additionally, absence from work due to a work -related (L&I) approved
injury may not be eligible for DRS service credit hours.
In accordance with state law, the City will also provide a wage supplement to LEOFF II
employees who are receiving worker's compensation due to an occupational injury or illness.
The supplement shall be in an amount which when added to the worker's compensation will
result in the same pay the employee would have received for full time active service. The
supplemental benefit begins on the sixth day of absence from work. The City pays one half of
the supplement and the other half is charged to accrued paid leave in the order of Sick Leave,
Compensatory Time, Holiday, and Vacation. The supplement and use of accrued sick leave
shall continue, as long as the employee is receiving worker's compensation, to a maximum of
six (6) months from the date of the injury. If the employee returns on a part time basis, the
supplement and accrued sick leave shall be pro -rated. The employee must furnish a
physician's release to return to full work duty without restrictions before returning to work.
At any time during the disability period, but no later than six (6) months from the last day
worked, the City may require an examination at its expense, performed by a physician of its
choice to determine if the employee can return to work and if he/she will be capable of
performing the essential duties of the position.
7.5 HEALTH INSURANCE
Regular full-time and part-time employees (working 20 or more hours per week) and their
dependents are eligible to participate in the City's medical, dental, and vision insurance
programs. The programs and criteria for eligibility will be explained upon hire. The City
contributes toward the cost of premiums in the amounts authorized by the City Council and the
labor agreements. The remainder of the premiums, if any, shall be paid by the employee
through payroll deduction on a pre-tax basis. The City reserves the right to make changes in
the carriers and provisions of these programs when deemed necessary or advisable, with prior
notice to affected employees, and in compliance with the terms of the respective collective
bargaining agreements. Part Time employees, who regularly work 20 or more hours each week
during the full calendar year, are entitled to participate in the insurance program. Their
insurance costs will be pro -rated depending upon the average number of hours they are
scheduled to work during the year. Hourly employees, including those who occasionally work
20 or more hours in a week, are not eligible for insurance coverage.
31
Packet Pg. 191
7.6 HEALTHCARE REFORM POLICY
HEALTH COVERAGE
The City's policy is administered in accordance with the Employer Shared Responsibility
provisions of the Patient Protection and Affordable Care Act (PPACA), as amended. Under the
terms and conditions of this policy and the City's health benefits plan, the City provides health
coverage to full-time employees and their dependents up to age 26. The benefits, terms, and
conditions of the City's health benefits plan, including costs owed by eligible employees, are
explained in the separate plan documents attached hereto, including the Regence Healthfirst
PPO and AWC GHC $10-Co-pay plan, AWC WDS Delta Dental Plan F and AWC VSP $10-Co-
pay summary of benefits sheets (collectively referred to herein as the "Plan"). If there are
conflicts between this policy, the Plan, and any collective bargaining agreements, the document
satisfying the minimum protections of the PPACA shall apply.
DEFINITIONS AND CLASSIFICATIONS
In order to properly implement its provisions, the following definitions and classifications from
the PPACA will apply to this policy:
Full-time. At time of hire or change in job classification, employee is reasonably expected to
work, on average, 30 or more hours per week. Full-time employees are eligible for health
coverage and will be enrolled in health coverage as specified in the Plan. In no event shall the
date of enrollment be later than the first day of the month following the date of hire or the date of
change in job classification.
Part-time. At time of hire or change in job classification, employee is reasonably expected to
work, on average, less than 30 hours per week. Part-time employees are subject to monthly and
annual hours limitations and are generally not eligible for health coverage, unless otherwise
specified under the terms of the Plan or applicable collective bargaining agreement. Under the
City Personnel Policies, part time employees, who regularly work 20 or more hours each week
during the full calendar year, are entitled to participate in the insurance program. Their
insurance costs, for themselves and any eligible dependents, will be pro -rated depending upon
the average number of hours they are scheduled to work during the year. If, based on prior City
approval, a part-time employee averages 30 or more hours per week during a measurement
period (discussed below), the employee will be deemed a full-time employee, eligible for health
coverage during a subsequent stability period (discussed below).
Variable -hour. At time of hire or change in job classification, the City cannot reasonably
determine whether employee will or will not average 30 or more hours per week. Variable -hour
employees are subject to monthly and annual hours limitations and are generally not eligible for
health coverage, unless otherwise specified under the terms of the Plan or applicable collective
bargaining agreement. If, based on prior City approval, a variable -hour employee averages 30
or more hours per week during a measurement period (discussed below), the employee will be
deemed a full-time employee, eligible for health coverage during a subsequent stability period
(discussed below).
Seasonal. At time of hire or change in job classification, employee is hired or re -hired into a
position for which the customary annual employment is approximately six months or less,
beginning in approximately the same season of each calendar year. Seasonal employees are
subject to a mandatory annual break in service of approximately six continuous months and are
32
Packet Pg. 192
8.1.b
not eligible for health coverage, unless otherwise specified under the terms of the Plan or
applicable collective bargaining agreement.
Dependents. Children of full-time employees up to age 26 (including the entire calendar month
in which a child turns age 26). Includes biological and adopted children. Excludes spouses,
domestic partners, stepchildren, and foster children. Dependents of full-time employees are
eligible for health coverage. Dependents of part-time employees who regularly work 20 or more
hours each week during the full calendar year are also eligible for health coverage.
Volunteers Individuals who provide services to the City on a voluntary basis and whose
compensation is limited to: (1) reimbursement for reasonable expenses incurred in the
performance of services as a volunteer; (2) reasonable fringe benefits, excluding health
coverage; and/or (3) nominal fees or honorarium provided in connection with services as a
volunteer. Volunteers are not employees and are not eligible for health coverage.
WORK HOURS LIMITATIONS
In order to properly implement its provisions, the following work hours limitations apply to this
policy:
For certain employee classifications, the City restricts the maximum annual and/or monthly
hours of work.
Full-time employees are not subject to an annual or monthly hours limitation and may work 30
or more hours per week, without limit, unless otherwise limited by the City's overtime policy, job
description, the terms of any applicable collective bargaining agreement, or the terms of any
other City policy or agreement. Full-time employees are not subject to initial or standard
measurement, administrative, or stability periods (discussed below).
Part-time employees are subject to an annual hours limitation and may not exceed 950 hours
annually without prior City approval. In addition to an annual hours limitation, part-time
employees may not exceed 125 hours in any single calendar month without prior City approval.
Part-time employees are subject to initial and standard measurement, administrative, and
stability periods (discussed below).
Variable -hour employees are subject to an annual hours limitation and may not exceed 950
hours annually without prior City approval. In addition to an annual hours limitation,
variable -hour employees may not exceed 125 hours in any single calendar month without prior
City approval. Variable -hour employees are subject to both initial and standard measurement,
administrative, and stability periods (discussed below).
Seasonal employees may work up to 29 hours per week, unless otherwise specified by the
City's overtime policy, job description, the terms of any applicable collective bargaining
agreement, or the terms of any other City policy or agreement. If the seasonal employee's
workload exceeds 29 hours per week or any other of the above guidelines, the Department
Director for that seasonal employee must have approval by the Mayor to work their seasonal
employees 30 hours a week and more than 346.67 hours per season and must have an annual
break in service of approximately six continuous months before being eligible for re -hire.
Seasonal employees may work longer than six months with prior City approval. Seasonal
employees are subject to initial and standard measurement, administrative, and stability periods
(discussed below).
33
Packet Pg. 193
8.1.b
MEASUREMENT AND ADMINISTRATIVE PERIODS — INITIAL PERIODS
The City uses a 12-month initial measurement period to measure the hours of new part-time,
variable -hour, and seasonal employees.
The City uses an initial administrative period of not longer than two months, divided in two
phases. The first phase begins on the date of hire of a new part-time, variable -hour, or seasonal
employee and continues until the last day of that calendar month. The second phase begins at
the end of the 12-month initial measurement period and lasts for one full calendar month. The
purpose of the first phase of the initial administrative period is to reduce administrative
complexity by consolidating all new part-time, variable -hour, and seasonal employees hired
during a month into the same initial measurement and stability periods. The purpose of the
second phase of the initial administrative period is to allow the City to calculate the hours
worked by employees during the initial measurement period and to enroll eligible employees in
health coverage.
The City uses a 12-month initial stability period for purposes of providing or excluding health
coverage to new part-time, variable -hour, and seasonal employees. If an employee works an
average of 30 hours or more per week during an initial measurement period, the employee will
be deemed a full-time employee and will eligible for health coverage during the initial stability
period, regardless of the hours worked during the initial stability period, so long as the employee
remains employed by the City. If an employee works an average of less than 30 hours per week
during the initial measurement period, the employee will not be deemed a full-time employee
and will not be eligible for health coverage during the initial stability period, regardless of the
hours worked during the initial stability period.
Initial Administrative Period (Phase 1)-- Begins on date of hire, continues until end of
month.
Initial Measurement Period -- Begins on first day of first full calendar month
following date of hire and continues for 12 months.
Initial Administrative Period (Phase 2)-- Begins on first day of first full calendar month
following Initial Measurement Period and lasts for the entire month.
Initial Stability Period -- Begins on first day of first full calendar month
following Phase 2 of Initial Administrative Period and continues for 12 months.
To determine the average hours worked by each employee during the 12-month initial
measurement period, the City will divide the employee's total hours worked during the period by
52.
Example:
• Employee A is hired as a new variable -hour employee on April 2, 2015. Employee B is hired
as a new part-time employee on April 15, 2015.
• Under the first phase of the initial administrative period, Employee A is placed into an initial
administrative period from April 2, 2015 through April 30, 2015. Employee B is placed into
an initial administrative period from April 15, 2015 through April 30, 2015. The purpose of
the first phase of the initial administrative period is to reduce administrative complexity by
consolidating all new part-time, variable -hour, and seasonal employees hired in the same
calendar month into the same initial measurement and stability periods.
• Employee A and Employee B both have initial measurement periods beginning May 1, 2015
and ending April 30, 2016 (12 months).
34
Packet Pg. 194
8.1.b
Employee A and Employee B are both subject to the second phase of the initial
administrative period, beginning May 1, 2016 and ending May 31, 2016 (one month). During
this period, the City calculates Employee A's and Employee B's hours worked during the
initial measurement period.
Employee A and Employee B are both subject to an initial stability period beginning June 1,
2016 and ending May 31, 2017 (12 months). If either employee averaged 30 or more hours
per week during the initial measurement period, he/she will be offered and enrolled in health
coverage during the initial stability period. If either employee averaged fewer than 30 hours
per week during the initial measurement period, he/she will be excluded from health
coverage during the initial stability period.
MEASUREMENT AND ADMINISTRATIVE PERIODS — STANDARD PERIODS
The City uses a 12-month standard measurement period to measure the hours of all ongoing
part-time, variable -hour, and seasonal employees hired on or before the start of a standard
measurement period.
The City uses a standard administrative period of 31 days. The purpose of the standard
administrative period is to calculate the hours worked by employees during the preceding
standard measurement period and to enroll eligible employees in health coverage during the
resulting standard stability period.
The City uses a 12-month standard stability period for purposes of providing or excluding health
coverage to ongoing part-time, variable hour, and seasonal employees. If an employee works
an average of 30 hours or more per week during a standard measurement period, the employee
will be deemed a full-time employee and will be eligible for health coverage during the resulting
standard stability period, regardless of the hours worked during the standard stability period, so
long as the employee remains employed by the City. If an employee works an average of less
than 30 hours per week during the standard measurement period, the employee will not be
deemed a full-time employee and will not be eligible for health coverage during the resulting
standard stability period, regardless of the hours worked during the stability period.
Standard Measurement Period -- December 1 of [Year 1] through November 30 of
[Year 2]
Standard Administrative Period -- December 1 through December 31 of each year.
Standard Stability Period -- January 1 through December 31 of each year.
To determine the average hours worked by each employee during the 12-month standard
measurement period, the City will divide the employee's total hours worked during the period by
52.
Example:
• Employee C is an ongoing variable -hour employee who was hired on or before December 1,
2017 (the start of the City's standard measurement period).
• Starting in 2017, Employee C's standard measurement period begins December 1, 2017
and ends November 30, 2018 (12 months).
• Employee C's standard administrative period begins December 1, 2018 and ends December
31, 2018. During this period, the City calculates Employee C's hours worked during the
preceding standard measurement period. If Employee C averaged 30 or more hours per
week during the preceding standard measurement period, Employee C will be eligible for
health coverage during the resulting standard stability period. If Employee C averaged
35
Packet Pg. 195
8.1.b
below 30 hours per week during the preceding standard measurement period, Employee C
will be excluded from health coverage during the resulting standard stability period.
• Employee C's standard stability period begins January 1, 2019 and ends December 31,
2019 (12 months).
• Employee C's next standard measurement period begins December 1, 2018 and ends
November 30, 2019 (12 months).
MEASUREMENT AND ADMINISTRATIVE PERIODS — OVERLAPPING INITIAL AND
STANDARD PERIODS
The City's standard measurement periods apply to all ongoing part-time, variable -hour, and
seasonal employees hired by the City on or before the start date of a standard measurement
period. New part-time, variable -hour, and seasonal employees will be measured by both the
City's initial measurement period and the first standard measurement period beginning on or
after each employee's date of hire.
Example:
• Employee D is a new variable -hour employee. Employee D is hired September 29, 2015.
• Employee D is subject to the first phase of the initial administrative period, beginning
September 29, 2015 and ending one day later, September 30, 2015.
• Employee D is subject to an initial measurement period beginning October 1, 2015 and
ending September 30, 2016.
• Employee D is subject to the second phase of the initial administrative period, beginning
October 1, 2016 and ending on October 31, 2016.
• Employee D is subject to an initial stability period beginning November 1, 2016 and ending
October 31, 2017.
• Because Employee D was hired on or before the City's 2015 standard measurement period,
Employee D is concurrently subject to the standard measurement period beginning
December 1, 2015 and ending November 30, 2016.
• Employee D is subject to a standard administrative period beginning December 1, 2016 and
ending December 31, 2016.
• Employee D is subject to a standard stability period beginning January 1, 2017 and ending
December 31, 2017.
Based on the overlapping nature of initial and standard measurement and stability periods,
situations will arise where part-time, variable -hour, and seasonal employees will be subject to
simultaneous initial and standard measurement, administrative, and stability periods.
If the City determines an employee is eligible for health coverage during an initial measurement
period or standard measurement period, the employee must be enrolled in health coverage for
the entire associated stability period. This is the case even if the employee is determined to be
eligible for health coverage during the initial measurement period but determined not to be
eligible for coverage during the overlapping or immediately following standard measurement
period. In such a case, the City may exclude the employee from health coverage only after the
end of the initial stability period. Thereafter, the employee's eligibility for health coverage would
be determined in the same manner as that of other ongoing part-time, variable -hour, or
seasonal employees.
In contrast, if the City determines an employee is not eligible for coverage during the initial
measurement period, but is eligible for coverage based on the overlapping or immediately
following standard measurement period, employee will be eligible for health coverage for the
36
Packet Pg. 196
8.1.b
entire standard stability period (even if the standard stability period begins before the end of the
initial stability period). Thereafter, the employee's eligibility for health coverage would be
determined in the same manner as other part-time, variable -hour, or seasonal employees.
RULES CONCERNING ELIGIBILITY AND ENROLLMENT
To be enrolled in health coverage under the Plan, eligible employees must comply with all
applicable application requirements and deadlines. Failure to do so may result in delayed or no
enrollment until the next annual enrollment period or upon a qualified change in status.
If an eligible employee's payment for the cost of health coverage is untimely, the terms of the
Plan provide when coverage terminates and whether there is a grace period for payment. The
City is not required to provide health coverage for the period for which the cost of health
coverage is not timely paid and may terminate coverage.
Eligible employees have the right to waive enrollment in the City's health coverage. The City will
provide a written waiver that must be timely completed, signed, and submitted by an eligible
employee desiring to waive enrollment. Unless the Plan specifies otherwise, a new waiver must
be completed annually. The City will provide otherwise eligible employees who previously
waived enrollment in health coverage the opportunity to enroll at least once annually.
HOURS FOR PAID AND UNPAID LEAVE DURING MEASUREMENT PERIODS
Hours of service for employees during measurement periods include both actual hours of
service worked in addition to paid hours for vacation leave, sick leave, holiday leave, or other
paid leave.
Periods of unpaid leave, including unpaid FMLA or military leave, are excluded from the hours
calculation during any measurement period.
Example:
• Employee E is a variable -hour employee subject to a 12-month (52-week) standard
measurement period.
• During the standard measurement period, Employee E takes four weeks of unpaid
FMLA leave. The four weeks of unpaid FMLA leave are excluded from the hours
calculation. The average is calculated by the total hours worked by Employee E during
the standard measurement period (12 months), divided by 48 weeks (instead of 52
weeks).
Administrative periods overlap with measurement and stability periods. Employees offered
health coverage during a stability period must remain enrolled in coverage during a subsequent
administrative period. Employees excluded from health coverage during a stability period
remain excluded from coverage during a subsequent administrative period.
BREAKS IN SERVICE
Employees, regardless of classification, who separate their employment with the City, voluntarily
or involuntarily, must have a break in service of at least 13 continuous weeks before being
eligible for re -hire. Employees re -hired after a break in service of at least 13 continuous weeks
will be treated as a "new" employee, without any consideration given to previous hours worked
or previous measurement or stability periods that may have applied prior to separation.
37
Packet Pg. 197
8.1.b
Employees who are re -hired into full-time positions must be enrolled in health coverage no later
than the first day of the month following their date of re -hire. Employees who are re -hired into
part-time, variable -hour, or seasonal positions are subject to the City's initial measurement,
initial administrative, and initial stability periods.
The City reserves the right to suspend this rule on a case -by -case basis.
7.7 UNEMPLOYMENT INSURANCE
City employees may qualify for State Unemployment Compensation after termination from City
employment as determined by the Employment Security Department.
7.8 LIFE INSURANCE
Union employees are provided a Term Life Insurance benefit, and the premium is fully paid by
the City. The insurance also provides a benefit upon the death of a dependent. Non -
represented employees are provided Term Life Insurance, which is based upon a portion or all
of their annual salary level. This benefit is explained when the new employee is hired. Police
Officers are provided an additional life insurance benefit by the State of Washington in the event
of their death in the line of duty. Additionally, all eligible employees are provided a life insurance
benefit through MEBT.
7.9 EMPLOYEE ASSISTANCE PLAN (EAP)
EAP is a confidential service, providing short term counseling and referral, which is offered to
employees and their dependents at no cost by the City. This service assists employees obtain
professional help with problems which may be impacting their jobs. The EAP can assist
employees with a wide variety of problems, including financial, personal, and job related.
Please contact Human Resources for more information of the EAP.
7.10 EXTENDED HEALTH BENEFITS (COBRA)
In compliance with COBRA (the Consolidated Omnibus Budget Reconciliation Act), the City will
offer continuing health care coverage on a self -pay basis to employees and their dependents
following termination (for reasons other than gross misconduct), a reduction in hours, retirement
or death. These health benefits will be identical to the coverage offered to full-time employees.
A. For terminated or reduced -hour employees, the coverage may last up to 18 months or
until they become eligible for other health insurance coverage, whichever is earlier. In
the event of the employee's retirement, divorce, separation, or death, the coverage may
last up to a maximum of 36 months for the employee and/or qualified beneficiary.
B. Upon mutual agreement between the employee and the City, and in accordance with the
terms and conditions of the insurance coverage at the employee's expense during an
approved unpaid leave of absence, COBRA continuation rights may apply in the event
coverage is not extended through the City.
C. While an employee is receiving worker's compensation benefits, the City may continue
to pay the employee's health insurance premiums for three (3) months, after which the
employee may choose to use COBRA rights and self -pay insurance premiums.
D. Upon an employee's termination from City employment, at the employee's option and
expense, the employee may elect to continue City health insurance benefits to the extent
provided under COBRA. Continuation rights are not available if an employee is
terminated for "gross misconduct."
38
Packet Pg. 198
E. An administrative handling fee over and above the cost of the insurance premium may
be charged the employee or dependents that elect to exercise their COBRA continuation
rights.
F. The employee or beneficiary may waive all rights to continuation coverage notification
procedures and time limits outlined in the continuation coverage "Notification of Rights"
letter.
7.11 WELLNESS PROGRAM
The City of Edmonds recognizes that health of City employees directly affects their ability to
provide high quality, efficient services to City residents. The employee wellness program is
designed to provide information and activities to City employees and their family members to
encourage health and safety in the workplace. All City employees and family members who are
eligible for City medical benefits may voluntarily participate in the employee wellness program.
A Wellness Committee, including employee representatives from different departments, labor
unions, management and the general employee population, oversees the wellness program and
internal Wellness Policy and specifically performs the following duties:
• Provides enthusiastic support of the mission and goals of the Wellness program.
• Helps plan, implement and promote Wellness programs.
• Serves as a liaison between the wellness program, the Safety Committee, the Commute
Trip Reduction program, City departments and employees.
• Represents the wellness -related interests, needs and opinions of employees.
• Assists in identifying and reducing potential program barriers and strengthening support
for the wellness program.
• Assists in promoting the wellness program.
The Wellness Committee will meet at least once a month during regular business hours and
committee members may work on wellness activities during work hours as their normal job
duties allow. Membership on the committee is voluntary and members may serve for an
indefinite period of time. Members are responsible for:
1. Attending the monthly wellness coordination meetings and informing another attending
member if they cannot attend a meeting.
2. Attending any Wellness Retreats. Retreats will be used to review goals/priorities and
establish calendar events.
3. Organizing and promoting annual wellness events.
4. Assisting other members in the execution of their wellness events.
5. Communicating the needs of his/her department's employees to the committee.
6. Communicating the activities of the committee to his/her department's employees.
7. Sharing ideas freely and raising any concerns or objections and offering alternative
solutions when a decision is to be reached by consensus.
Participation in some wellness programs such as health screenings and the health benefits fair
is allowed during work hours. The Department Head may allow employees additional time
during work hours for wellness activities and programs provided work demands are
appropriately met.
39
Packet Pg. 199
Wellness program activities may include a wide variety of health, educational and fitness
activities, such as those listed below.
Behavior change programs, such as nutritional counseling and information, stress
reduction, smoking cessation, weight management, relaxation and self-esteem.
Motivational programs, such as interdepartmental and employee group challenges and
tuition rebates for successful weight loss and smoking cessation.
Informational and awareness programs such as flyers, paycheck stuffers, bulletin
boards, brown bag lunch sessions, wellness seminars, workshops and classes.
The Wellness program is funded in the budget for the Human Resources program and all City
expenditures for employee wellness activities must come from funds appropriated in the current
budget. Some wellness activities could and may be offered to employees at the cost of the
program, at a City -subsidized price, or for free. Costs of certain programs may be covered by
the City's medical plan, and the Wellness Committee may apply for grants provided by the
Association of Washington Cities. The Committee's plan purchases and all other related
accounting activities must comply with applicable City procedures for City -funded activities.
Confidentiality is important in all health education activities. Because the Wellness Committee
may offer programs about potentially sensitive issues, the transactions and interactions
regarding personal and medical information that take place in the City's Wellness programs will
be confidential and will be respected as such. Employee participation is also on a voluntary
basis and will be respected.
7.12 COMMUTE TRIP REDUCTION (CTR) PROGRAM
The City participates in a Commute Trip Reduction (CTR) program in compliance with the CTR
Efficiency Act (WAC 486-63) regulated through the Washington State Department of
Transportation (WSDOT) in coordination with Community Transit. This Act requires local
governments in urban areas with traffic congestion to develop programs that reduce drive -along
trips and vehicle miles travelled per capita. As part of this program, Community Transit and the
City of Edmonds encourage employees to participate in the CTR program, by riding the bus,
vanpooling, carpooling, walking, biking, using the train or ferry, or compressing their work week
(such as through a supervisor approved alternative work schedule) in order to help reach certain
County goals regarding Vehicle Miles Travelled (VMT) or Single Occupancy Vehicles (SOV).
The City's CTR program, through the City's CTR Coordinator, may have a budget of funds for
authorized use as related to specific CTR program activities and event expenditures. There are
various Community Transit sponsored CTR program events throughout the year in which
employees are encourage to participate (examples include but are not limited to: Wheel
Options, Bike to Work Day, Dump the Pump day, and Smart Commuter Rewards). The CTR
Program Coordinator at the City also provides WSDOT and/or Community Transit with any
required reporting and/or compliance information on City participation in the program each year
and coordinates CTR program events and activities.
40
Packet Pg. 200
8.1.b
CHAPTER VIII
LEAVES
8.1 VALUE STATEMENT
The City believes a balance between time spent working and time spent in pursuit of personal
interests creates a better overall employee. The City believes employees need time away from
work in order to achieve that balance.
8.2 VACATION
Employees will be provided annual vacation in accordance with their collective bargaining
agreement or City ordinance. Non Represented employees receive annual vacation in
accordance with the Edmonds City Code Chapter 2.35. In appropriate situations for recruitment
purposes, the Mayor, with approval of the City Council, may authorize placement of a newly
hired employee at a level on the vacation and/or sick -leave accrual charts consistent with
his/her prior experience.
All new employees must satisfactorily complete their orientation period to be entitled to the
accrual and use of vacation leave. Employees may only use accrued vacation; vacation credit
cannot be advanced to an employee. Regular part-time employees will receive vacation on a
pro-rata basis. Hourly employees are not eligible for any vacation benefits. Employees do not
accrue vacation benefits during a leave without pay.
Each department is responsible for scheduling its employees' vacations with the least disruption
of department operations whenever possible. Leave requests shall be submitted at least two
weeks prior to taking vacation leave or as otherwise stated in the applicable collective
bargaining agreement. Vacation schedules for union employees shall be submitted to their
department directors for approval and in compliance with the applicable collective bargaining
agreement.
The maximum number of vacation hours which may be accrued is two years at the current
accrual rate, unless otherwise stated in a collective bargaining agreement. After reaching the
maximum amount, the employee will not accrue any additional vacation, until leave is used. Any
exceptions to extend vacation accruals due to extenuating circumstances must be approved by
the Mayor. Employees will be paid for unused vacation time upon termination of employment.
8.3 SICK LEAVE
All full-time regular employees, except LEOFF I employees, accrue sick leave benefits at the
rate of eight (8) hours for each calendar month of continuous employment, unless otherwise
specified in their labor agreement. Regular part-time employees may accrue sick leave benefits
on a pro-rata basis according to hours worked. Hourly employees do not earn sick leave
benefits. The maximum accrual, unless otherwise specified in a labor agreement, is 1000
hours. Non Represented employees may annually convert accrued sick leave in excess of 800
hours to a cash payment at the rate of three hours of sick leave to one hour of compensation at
the employee's current rate of pay, up to a maximum of $1000 per year.
Employees do not accrue sick leave benefits during a leave without pay. Sick leave cannot be
advanced; only accrued sick leave can be used.
41
Packet Pg. 201
Allowable uses of sick leave cover those situations in which an employee is absent from work
(including reasons as defined under state and federally approved leaves) due to:
• Employee's own health condition (illness, injury, physical or mental disability, including
disability due to pregnancy or childbirth);
• The need to care for an ill family member in accordance with the Family Care policy below
• Medical or dental appointments for the employee or dependent child, provided that the
employee must make a reasonable effort to schedule such appointments at times which
have the least interference with the work day;
• Exposure to a contagious disease where on-the-job presence of the employee would
jeopardize the health of others;
• Use of a prescription drug, which impairs job performance or safety;
• Additional leave (maximum 3 days) beyond bereavement leave for a death in the
immediate family to be authorized by the Department Head.
A doctor's certificate may be required when an employee is absent for a period in excess of
three (3) days, or at any other occasion the Department Director deems appropriate. The City
may require a physician's certification of the existence of a serious health condition or
emergency condition affecting the employee or immediate family member in accordance with
state and federal law. The City may also request the opinion of a second doctor at the City's
expense to determine whether the employee suffers from a serious health care condition which
impairs his/her ability to perform the essential functions of his or her job or return to work after
an absence of two (2) weeks. Employees who are habitually absent due to illness or disability
may be terminated if their disability cannot be reasonably accommodated and/or when the
employee's absenteeism prevents the orderly and efficient provision of services to the citizens
of the City. Employees who use all their accumulated sick leave and require more time off work
due to illness or injury may, with their department head's prior approval, request a leave without
pay. (See Leave Without Pay Policy.) Employees will be paid for any unused sick leave upon
leaving City service in accordance with City Ordinance or the applicable collective bargaining
agreement.
FAMILY CARE (USE OF ACCRUED LEAVE TO CARE FOR ILL FAMILY MEMBER)
Consistent with the Washington Family Care Act, employees may use their choice of any
accrued leave (whether vacation, sick leave or comp time) that they have available for their own
use in order to care for their child, spouse, parent, parent -in-law, registered domestic partner, or
grandparent. This policy reflects requirements for all employees under state law, and therefore
applies to represented and non -represented employees alike.
An employee may use available paid time off to care for his/her child where the child has a
health condition requiring treatment or supervision, or where the child needs preventive care
(such as medical, dental, optical or immunization services).
An employee may use available paid time off when a spouse, registered domestic partner,
parent, parent -in-law, or grandparent has a "serious or emergency health condition", which are
conditions:
42
Packet Pg. 202
8.1.b
Requiring an overnight stay in a hospital or other medical -care facility;
Resulting in a period of incapacity or treatment or recovery following inpatient care;
Involving continuing treatment under the care of a health care services provider that
includes any period of incapacity to work or attend to regular daily activities; or
Involving an emergency (i.e., demanding immediate action).
Where the need for family care leave is unexpected, the City understands that advance
approval of the use of leave (as is required for certain kinds of leave) may not be possible.
Employees are required, however, to notify their supervisor of the need to take time off to care
for a family member as soon as the need for leave becomes known. The City reserves the right
to require verification or documentation confirming that a family member has or has had a
"serious or emergency" health condition when available leave is used to care for that family
member.
SICK LEAVE INCENTIVE PLAN
Unless otherwise specified in the labor agreement, employees, who maintain a good attendance
record, shall be eligible for the following Sick Leave Incentive Plan.
Hours of Sick Leave Used during the Calendar Year Hours of Vacation Leave
Earned
0 24
8 16
16 8
24+ 0
Incentive leave will be added to the employee's maximum vacation accrual, however earned
leave must be used in the year following the year in which the sick leave was earned. Sick
leave used due to Workers Compensation illness or injury, FMLA, or other protected leaves will
not be counted. The hours earned and used will be pro -rated to the nearest full hour.
Employees must be employed for a full calendar year to be eligible for this benefit.
8.4 FITNESS FOR DUTY
Whenever a supervisor has reasonable belief that an employee may not be able to perform all
of his or her assigned job duties, the supervisor may require the employee to submit to a
Fitness for Duty evaluation by a qualified professional and/or medical provider. The Fitness for
Duty evaluation with be at the City's expense. Any employee, who is absent from work because
of illness or injury for six (6) months, may be required by the City to submit to a fitness for duty
examination by a City physician to determine if he or she can return to work or if he or she is
capable of performing the essential duties of their position.
8.5 LEAVE WITHOUT PAY
The Mayor may grant leaves of absence without pay for absence from work not covered by any
other type of leave or if other leave balances are exhausted. Examples of situations for which
leave without pay may be granted include time off work for personal reasons, such as a
prolonged illness, parenting, caring for an ill relative, or pursuing an education. Employees who
are on an approved leave of absence may not engage in any form of self-employment or
43
Packet Pg. 203
perform work for any other employer during that leave, except when the leave is for military or
public service or when the employment has been approved by the organization under its outside
employment and conflicts of interest policy (10.2) and the employee's reason for leave does not
conflict with the outside employment. Any leave without pay requests should be forwarded to
the Department Director for approval by the Mayor.
Employees do not accrue benefits or DRS service credits during a leave without pay, nor does
the City pay for any other benefits, unless specifically stated elsewhere in City Policy or the
applicable collective bargaining agreement.
8.6 JURY AND WITNESS DUTY
The City provides all regular employees time off with pay for jury duty service up to a maximum
of one month each time they are called for jury service. If jury duty extends beyond one month
in any one instance the additional leave will be unpaid. Payment provided by the courts during
periods of paid jury duty must promptly be paid over to the City, excluding expense
reimbursements, such as mileage and parking fees. Employees must provide their supervisor
with a copy of the jury duty summons as soon as possible after receiving it. Upon completion of
jury duty, employees are required to provide their supervisor with proof of jury service and
submit a copy of these documents along with their jury duty fees check to the City (including
receipts for parking expenses to be reimbursed to the employee).
All employees summoned to testify in court are allowed time off for the period they serve as
witnesses. In general, witness duty leave is unpaid unless the employee is a witness in a case
involving the City. For exempt salaried employees, however, salary payment will continue
except for full -day absences caused because the employee is a party in a lawsuit. Additionally,
payment provided by the courts (or other parties to a lawsuit) during periods when employees
are being called as witnesses for the City must be paid over to the City, excluding expense
reimbursements, such as mileage and parking fees. Employees must provide their supervisor
with a copy of the subpoena as soon as possible after receiving it and submit a copy of these
documents along with their witness fee check(s) to the City (including receipts for parking
expenses to be reimbursed to the employee).
8.7 ADMINISTRATIVE LEAVE
On a case -by -case basis, the City may place an employee on administrative leave with or
without pay for an indefinite period of time. Administrative leave may be used in the best
interests of the City (as determined by the Mayor) during a pending investigation or other
administrative proceeding.
8.8 MILITARY LEAVE
Employees receive paid military leave of up to 21 working days per year beginning October 1
and ending the following September 30. This military service includes annual Reserve and
National Guard training. Employees are required to provide their supervisor with copies of their
military orders before the leave begins. Military leave in excess of this paid leave entitlement
will be unpaid, provided that employees may use accrued vacation or compensatory time off
during such military leave. Reinstatement upon return from military service will be determined in
accordance with applicable federal and state law.
44
Packet Pg. 204
8.1.b
INVOLUNTARY MILITARY SERVICE: City employees, who are involuntarily called into
active duty for an indefinite period of time, are entitled to receive the following benefits,
commencing on the first day the employee reports for active duty and continuing for the periods
specified below or until the employee's discharge from active duty, whichever occurs first:
For sixty (60) calendar days — the difference, if any, between the employee's regular City
salary and the monetary compensation paid to the employee for the employee's military
service, inclusive of housing and food allowances and other similar expenses; and
For ninety (90) calendar days or three months — the insurance premiums for the
employee's dependents, as previously covered by the insurance, shall be paid by the City;
and
Shared Leave as donated by other City employees.
Employees, who have been called to active duty and who apply for the above benefits, must
agree in writing to return to work with the City. Failure to return to work with the City upon
completion of the military duty will be cause for reimbursement of the compensation and
benefits paid under this paragraph in order to be entitled to this benefit.
8.9 WASHINGTON MILITARY LEAVE FOR SPOUSES AND DOMESTIC PARTNERS
During times of military conflict declared by the President or Congress, an employee may be
eligible for unpaid leave if his or her spouse or registered domestic partner is a member of the
armed forces, National Guard or Reserves. An employee is eligible so long as he or she works
an average of twenty (20) or more hours a week.
An eligible employee may take up to fifteen (15) days of unpaid leave upon being notified of an
impending call to duty, order to active duty, and before the deployment or when the military
spouse/registered domestic partner is on leave from deployment. While leave is unpaid, the
employee may elect to use paid sick, vacation, or other accrued paid time off while on leave.
An employee must provide Human Resources with notice of his or her intent to take leave within
five (5) business days of receiving official notice that the employee's spouse or registered
domestic partner will be on a leave from deployment, or (b) official notice of an impending call to
active duty.
Upon returning from leave, the employee is entitled to be restored to an equivalent position with
equivalent employment benefits, pay, and other terms and conditions of employment at a
workplace within twenty miles of the employee's workplace when leave commenced.
8.10 FAMILY MEDICAL LEAVE
The City complies with the federal Family and Medical Leave Act of 1993 (FMLA) as amended,
and all applicable state laws related to family and medical leave, including but not limited to the
Washington Family Leave Act (WFLA) and the Washington Pregnancy Disability Regulations
(MDR). This means that, in cases where the law grants an employee more leave than the City's
leave policies provide, the employee will be given the leave required by law. The FMLA and
WFLA, which usually run concurrently, provide up to 12 weeks of unpaid, job -protected leave
every 12 months to eligible male and female employees for certain family and medical reasons.
To be eligible for FMLA employees must have worked for the City for a least one year and for
1,250 hours over the previous 12 months, and must not have exhausted their FMLA leave
entitlement during the previous rolling 12-month period.
45
Packet Pg. 205
Unpaid FMLA/WFLA leave is granted for any of the following reasons:
• To care for a child after birth or placement for adoption or foster care.
• To care for a spouse, registered domestic partner, son, daughter or parent who has a
serious health condition.
• For a serious health condition that makes the employee unable to perform the essential
functions of their job.
• Any qualifying exigency as defined by the Secretary of Labor, arising when the employee's
spouse, registered domestic partner, child, or parent is called to active military duty or is on
active duty. Qualifying exigencies are generally activities related to the active foreign duty
or call to foreign duty, including attending certain military events, arranging for alternative
childcare, addressing certain financial and legal arrangements, attending certain counseling
sessions, and attending post -deployment reintegration briefings.
• To care for an employee's family member who is a covered service member with a serious
injury or illness.
A serious health condition is defined as an illness, injury, impairment or physical or mental
condition that involves:
• Any period of incapacity or treatment connected with inpatient care (i.e., an overnight
stay) in a hospital, hospice, or residential medical care facility;
• A period of incapacity of more than three consecutive, full calendar days from work,
school, or other regular daily activities that also involves continuing treatment by (or
under the supervision of) a health care provider;
• A period of incapacity due to pregnancy or for prenatal care;
• A period of incapacity or treatment due to a chronic serious health condition, for a
permanent or long-term condition for which treatment may not be effective, or to receive
multiple treatments for restorative surgery after an accident or injury or for a condition
that would likely result in an incapacity of more than three full, consecutive calendar
days in the absence of medical treatment (e.g. chemotherapy for cancer or dialysis for
kidney disease).
Leave to care for a child after birth or placement for adoption or foster care must be concluded
within 12 months of the birth or placement. Under some circumstances FMLA leave may be
taken intermittently -- which means taking leave in blocks of time or on a reduced leave
schedule --by reducing the normal weekly or daily work schedule. FMLA leave may be taken
intermittently if medically necessary because of a serious health condition or for a qualifying
military exigency. If FMLA leave is for birth or placement for adoption or foster care, use of
intermittent leave is subject to the City's approval.
46
Packet Pg. 206
The City requires employees to use accrued paid sick leave during FMLA leave in
circumstances where the City's policy or state law permits the use of sick leave. If the
employee has any sick leave available that may be used for the kind of FMLA leave they are
taking, it is the City's policy that the employee must use that paid sick leave, beginning with the
first day, as part of the FMLA leave. Employees may use their vacation leave under FMLA at
their option to remain in a paid status after first using their sick leave as required by City policy.
If sick leave is used for a purpose for which FMLA leave would be available, it is the City's policy
to designate the employee's sick leave as counting against their FMLA leave allowance. The
employee is required to notify the City if they use sick leave for a reason covered by the FMLA
so that the City may properly account for the leave. Please contact the Human Resources
Office for any questions about FMLA
The City requires that employees provide advance leave notice, with medical certification, of the
need for a leave related to a health condition, and with medical certification of their fitness to
return to duty after medical leave. Taking leave, or reinstatement after leave, may be denied if
these requirements are not met. Employees must give the City at least 30 days' advance notice
of their request for leave if the reason for the leave is foreseeable based on an expected birth,
placement for adoption or foster care, or planned medical treatment. If 30 days' notice is not
practicable, employees must give the City notice as soon as practicable, usually within one or
two business days of when the need for leave becomes known to the employee. If 30 days'
advance notice is not given, and if the need for the leave and the approximate date of the leave
were clearly foreseeable by the employee, the City may deny the request for leave until at least
30 days after the date notice is given.
The City requires that employees provide a medical certification to support a request for leave
because of a serious health condition (their own or their child's, spouse's, registered domestic
partner's, or parent's) whenever the leave is expected to extend beyond five consecutive
working days or will involve intermittent or part-time leave. The City may require second or third
opinions at its option with such expense covered by the City. Employees are also required to
provide a medical certification of their fitness for duty to return to work after a medical leave that
extends beyond 10 consecutive working days, that involves a mental disability or substance
abuse, or where the medical condition and the job are such that the City believes the employee
may present a serious risk of injury to themselves or others if they are not fit to return to work. If
an employee takes leave for more than two weeks, they will be required to report to their
supervisor at least every two weeks on their status and intent to return to work.
The City can place an employee on Family Medical Leave at any time sufficient evidence exists
of a qualifying event. The employee will be notified in writing of this decision.
If the employee is covered by the City's group health plan (medical, dental or vision), their
health insurance benefits continue to be paid during FMLA leave on the same basis as during
regular employment. But if the employee doesn't return to work after the leave, they will be
required to pay the City back for its portion of the insurance premiums unless the failure to
return was beyond the employee's control. If the employee is covered by other insurance plans
through the City, such as life or disability insurance, those coverages will continue during paid
leave on the same basis as during regular employment. If the employee takes unpaid FMLA
leave, they will be responsible during the leave for the premiums normally paid plus the
premiums the City normally pays on the employee's behalf. If the employee doesn't pay these
premiums, the City may choose to pay them on their behalf, to keep their coverage from
47
Packet Pg. 207
lapsing, but the employee will be responsible for repaying the City whether or not they return to
work.
If both an employee and their spouse work for the City and leave for the birth, adoption or foster
care placement of a child, to care for a new child, or to care for a sick parent is requested, the
total annual FMLA leave available to both employees combined for those purposes is 12 weeks.
Leave for the birth or for placement for adoption or foster care must be completed within 12
months of the child's birth or placement.
FMLA leave is available for up to 12 weeks during a 12-month period. For purposes of
calculating leave availability, the "12-month" period is a rolling 12-month period measured
backwards from the date FMLA leave started.
CAREGIVER LEAVE FOR AN INJURED SERVICEMEMBER
Per FMLA, eligible employees may receive up to 26 weeks of unpaid leave in a 12-month period
to care for an injured or ill military service personnel:
• Who is the employee's spouse, registered domestic partner, parent, child, or next of kin;
and
• Who is a current member of the armed forces, including National Guard and Reserves;
with a serious injury or illness incurred or aggravated in the line of duty on active duty
that may render the service member medically unfit to perform his or her duties for which
the service member is undergoing medical treatment, recuperation, or therapy, or is in
outpatient status, or is on the temporary disability retired list; or
• Who is a veteran who was a member of the armed forces any time during the five years
preceding his/her need for medical treatment, recuperation or therapy for a serious injury
or illness, where the injury or illness was incurred or aggravated in the line of duty..
The combined total of leave for all purposes described in this policy may not exceed 26 weeks
in the applicable leave year. Spouses who are both employed by the City and who are eligible
for FMLA leave may be limited to a combined total of 26 workweeks of leave during the single
12-month period if leave is taken for military caregiver leave, and leave for the birth or
placement of a child, to care for the child after birth or placement, or to care for a parent with a
serious health condition.
QUALIFYING EXIGENCY RELATING TO A CALL TO COVERED ACTIVE DUTY.
Under the FMLA, leave is available for certain qualifying military exigencies, as described
below. The City may require certification of a qualifying exigency, which requires the following:
• The eligible employee must be the spouse, son, daughter, or parent of a covered service
member. The son or daughter may be of any age.
The service member must be in covered active duty. "Covered active duty" means the
service member must be a current member of the Regular Armed Forces or a member
of the National Guard or Reserve (Army National Guard of the United States, Army
48
Packet Pg. 208
Reserve, Navy Reserve, Marine Corps Reserve, Air National Guard of the United States,
Air Force Reserve and Coast Guard Reserve), or be a retired member of the Regular
Armed Forces or Reserve who is called to active duty. A call to covered active duty
refers to a Federal call to active duty, and the active duty must involve deployment to a
foreign country.
• The leave must be needed for a non -medical qualifying exigency which arises out of the
service member being on covered active duty or having been notified of an impending
call or order to covered active duty. Qualifying exigencies include:
• Short -notice deployment
Eligible employee may take up to seven calendar days' leave if the
military member receives seven or less days' notice of a call to
covered active duty.
• Military events and related activities (before and during deployment)
• Certain temporary childcare arrangements on an urgent, immediate need
basis (but not on a routine, regular, or everyday basis), or to attend meetings
with staff at a school or daycare facility
• Financial and legal arrangements to address the service member's absence
• Counseling by a non -medical counselor (such as a member of the clergy)
• Rest and recuperation
• Eligible employee may take up to fifteen days' leave for each instance
when the military member is on temporary rest and recuperation
leave.
• Post -deployment military activities
Additional activities agreed to by the Company and the employee relating to the
service member's call to covered active duty
8.11 PREGNANCY DISABILITY LEAVE
The City provides pregnancy disability leave to all female employees for the period of actual
disability associated with pregnancy and childbirth. Pregnancy disability leave is for the period
of disability that is determined to be medically necessary, and not for child rearing after the
disability ends. Pregnancy disability leave is treated the same as leave for any other short-term
disability. Like any other medical leave, the City may require medical certification to support a
request for leave.
A female employee has who taken a leave of absence only for the period of her disability
relating to pregnancy or childbirth will generally be permitted to return to the same job, or a
similar job of at least the same pay, except in cases of business necessity.
49
Packet Pg. 209
8.1.b
If eligible for FMLA, the pregnancy disability leave runs concurrent (at the same time) with the
FMLA and does not extend the 12 weeks of leave allowed under federal law.
Pregnancy disability leave runs consecutive (one begins after the other ends) with the WFLA
and does extend the 12 weeks of leave allowed under state law for the duration of the physical
disability. Thus, a pregnant employee with no complications in the pregnancy and childbirth is
likely entitled to 18-20 weeks of leave (six to eight weeks of physical disability leave, plus 12
weeks of leave under the WFLA). Unpaid pregnancy disability leave is without employer -paid
benefits unless the leave is also covered by FMLA, although the employee may utilize accrued
leave to remain in a fully paid status.
8.11 BEREAVEMENT LEAVE
The City provides regular employees with paid leave for up to three (3) days in the event of the
death of a member of the employee's immediate family. Immediate family is defined as the
spouse, registered domestic partner, children, stepchildren, mother/father, mother in-law/father
in-law, step parent, brothers, sisters, brother-in-law/sister-in-law and grandparents. If the death
occurs out of area and involves travel; up to three additional days may be granted off provided
the additional time is charged to the employee's accrued sick leave.
8.12 DOMESTIC VIOLENCE, SEXUAL ASSAULT, AND STALKING LEAVE
In accordance with the Washington State Domestic Violence Leave Law, employees who are
victims of domestic violence, sexual assault, or stalking, or who have a family member who is a
victim, may take reasonable unpaid leave from work either in continuous blocks of time or
intermittently, or continue employment on a reduced work schedule, to take care of related legal or
law enforcement needs, to obtain or assist in obtaining medical treatment, social services
assistance, or mental health counseling, to participate in safety planning, to temporarily or
permanently relocate, or to take other actions to increase the safety of the employee or family
member.
An employee may elect to use paid sick leave, if applicable, vacation, comp time, or floating holiday
time while on leave.
For purposes of this policy, family member is defined as child, spouse/domestic partner, parent,
parent -in-law, grandparent, or person the employee is dating.
Employees must give as much advance notice of the need for the leave as possible. Leave
requests must be supported with one or more of the following:
• A police report;
• A court order of protection;
• Documentation supporting a court appearance;
• Documentation from a healthcare provider, domestic violence advocate, attorney, or clergy;
or
• An employee's written statement that the employee or employee's family member is a
victim and needs assistance.
If the situation does not allow for advance notice, the employee must notify the Human
Resources Office no later than the end of the first day that the employee takes leave.
50
Packet Pg. 210
8.1.b
The City will continue to pay the City's share of health benefits as if the employee were still at
work provided the employee pays his or her share of the premium.
At the end of the leave, the employee will be restored to the same position or equivalent position in
pay, benefits, terms and conditions unless the employee had a temporary assignment or was hired
to work on a limited term project that was completed before or during the leave.
8.13 SHARED LEAVE
The Mayor may authorize employees to donate their accrued leave to another City employee
who is suffering from or who has an immediate family member suffering from an illness, injury,
or physical or mental condition which has caused or is likely to cause the employee to take
leave without pay or to terminate his/her employment. The following conditions apply:
Both accrued sick and vacation leave may be donated for a Shared Leave, which is based on a
catastrophic level of illness or injury. Catastrophic illnesses or injuries are those which are
potentially career -ending or life -threatening. All donated vacation leave hours must be used
prior to any use of donated sick leave hours. However, only vacation leave hours can be
donated for a shared leave request, where the need arises from a non -catastrophic level of
illness or injury.
Immediate family is defined as spouse, registered domestic partner, son, daughter, mother,
father, and in-laws of the same degree.
To be eligible to donate leave, the employee must have at least ten (10) days of accrued leave
before he/she is eligible to donate leave hours. In no event shall a leave transfer result in the
donor employee reducing his/her vacation leave and/or sick leave balance to less than ten (10)
days. Transfer of leave will be in increments of one day of leave. All donations of leave are
strictly voluntary.
The employee receiving donated leave shall have exhausted all his/her accumulated vacation,
sick leave, holiday, compensatory time, or any other paid leave. Employees on L&I injuries are
not eligible for shared leave if they are receiving time loss or LEP checks.
While an employee is using shared leave, he or she will continue to receive the same treatment,
in respect to salary and benefits, as the employee would otherwise receive if using vacation or
sick leave.
The maximum duration of a shared leave is limited to no more than six (6) continuous months or
six (6) months in a five year period and cannot be used to extend the absence beyond the post
leave time prescribed by law, labor agreement, or City policy.
51
Packet Pg. 211
8.1.b
8.14 HOLIDAYS
The following are recognized as paid holidays for all regular full-time and part-time employees:
New Year's Day
Martin Luther King Day
President's Day
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
January 1
3rd Monday in January
3rd Monday in February
Last Monday in May
July 4
1st Monday in September
November 11
4th Thursday in November
Day after Thanksgiving
December 24th
December 25
Any holiday falling on Saturday will be celebrated on the preceding Friday. Any holiday falling
on Sunday will be celebrated on the following Monday. For employees, who are working an
alternative work schedule, an alternative eight (8) hour period of time off for the holiday will be
granted. Employees, who are represented by a Union, will be paid for the holiday in accordance
with their collective bargaining agreement. Hourly employees will be paid at their regular
straight -time rate for hours worked on a holiday.
Each employee who, because of the nature of his/her service, serves on a holiday, shall be
compensated in accordance with the following provisions:
Employees classified as nonexempt shall, at his/her option, be compensated for work on
that holiday either by payment for such work at the overtime rate of pay or, may at
his/her election receive an equivalent amount of compensatory time off at a date
convenient to the City. Such day away from service shall be set at a date mutually
agreed upon, but shall be set within 12 months of the holiday served. Such rate of pay
shall not be pyramided in the event that any hours worked are subject to the overtime
provisions of the Fair Labor Standards Act or the Washington Minimum Wage Act.
Exempt employees shall be permitted one full day away from service with full pay on a
day which he/she would otherwise have served. Such day off shall be scheduled at a
date mutually agreed upon within the same calendar year in which the holiday occurred.
If any of the legal holidays set forth in this section are also federal legal holidays but
observed on different dates, only the holiday occurring on the date specified in this policy
shall be recognized as a paid legal holiday. In no case shall both be recognized as paid
legal holidays for employees.
In order to be eligible for holiday pay for the above recognized holidays, employees must be in a
paid status the day preceding and the day following the holiday, unless otherwise stated in an
applicable collective bargaining agreement.
8.15 RELIGIOUS HOLIDAYS
If an employee's religious beliefs require observance of a holiday not included in the basic
holiday schedule, the employee may, with his/her department head's approval, take the day off
using vacation, a floating holiday, compensatory time, or leave without pay.
52
Packet Pg. 212
8.1.b
8.16 UNPAID HOLIDAYS FOR REASONS OF FAITH OR CONSCIENCE
Employees are entitled to two unpaid holidays per calendar year for a reason of faith or
conscience or an organized activity conducted under the auspices of a religious denomination,
church, or religious organization.
The employee may select the days on which he or she desires to take the two unpaid holidays
after consultation with his or her supervisor. If an employee prefers to take the two unpaid
holidays on specific days, then the employee will be allowed to take the unpaid holidays on the
days he or she has selected unless the absence would impose an undue hardship or the
employee is necessary to maintain public safety. The term "undue hardship has the meaning
contained in the rule established by the Office of Financial Management. The City will also
consider the following factors, on a case by case basis, in determining whether granting the
request would cause an undue hardship:
(1) The number, composition, and structure of staff employed by the City or in the
requesting employee's department.
(2) The financial resources of the City or the requesting employee's department.
(3) The number of employees requesting leave for each day subject to such a request.
(4) The financial impact on the City or requesting employee's department resulting from
the employee's absence and whether that impact is greater than a de minimis cost to the
City in relation to the size of the City or requesting employee's department.
(5) Impact on the City, the requesting employee's department or public safety.
(6) Type of operations of the City or requesting employee's department.
(7) Geographic location of the employee or geographic separation of the particular
program to the operations of the City.
(8) Nature of the employee's work.
(9) Deprivation of another employee's job preference or other benefit guaranteed by a
bona fide seniority system or collective bargaining agreement.
(10) Any other impact on the City's operation or requesting employee's program due to
the employee's absence.
If possible, an employee should submit a written request for an unpaid holiday to the
employee's department head a minimum of two (2) weeks prior to the requested day off.
Approval of the unpaid holiday shall not be deemed approved unless it has been authorized in
writing by the employee's department head. The employee's department head shall coordinate
with Human Resources to evaluate requests by considering the desires of the employee,
scheduled work, anticipated peak workloads, response to unexpected emergencies, the
availability, if any, of a qualified substitute, and consideration of the meaning of "undue
hardship" developed by rule of the Office of Financial Management and any of the above noted
factors.
53
Packet Pg. 213
8.1.b
The two unpaid holidays allowed by this section must be taken during the calendar year, if at all;
they do not carry over from one year to the next.
8.17 BENEFITS FOR PART TIME AND HOURLY EMPLOYEES
Unless noted otherwise in these policies, benefits for regular part-time employees are pro -rated
based upon the number of regular hours worked. Hourly employees are not normally granted
leave benefits, unless otherwise specified in an individual employment agreement.
8.18 PAYMENT FOR ACCRUED LEAVES
Leave must be accrued before it can be taken off for pay. Pay cannot be advanced for leave
which has not yet been accrued.
8.19 MANAGEMENT LEAVE
To be more competitive in the market place, the City will provide non -represented employees
who are ineligible for compensatory time with 24 hours of Management Leave annually.
Management Leave will have no cash -out value and will not be carried over at the end of the
calendar year.
54
Packet Pg. 214
CHAPTER IX
TRAVEL & MEAL EXPENSES
9.0 VALUE STATEMENT
It is the City's policy to pay for reasonable and necessary expenses relating to authorized City
business for travel, meals, lodging, and related accommodations. Eligible expenses, with the
exception of meals, shall be reimbursed on an actual expense basis only and must be
accompanied by invoices and/or receipts showing proof of payment. All persons are to use good
judgment and discretion, limiting expenses with the best interests of the City foremost in mind.
Excessive or unnecessary expenses will not be approved or reimbursed.
9.1 AUTHORIZATION
All requests for travel out of area shall be submitted on an AUTHORIZATION TO TRAVEL and
ATTEND TRAINING FORM. The request must be approved by the Department Director in
advance of the travel or expenditure. All anticipated expenses, either known or estimated,
should be listed on the authorization.
9.2 ACCOMMODATIONS
Accommodations, including transportation, lodging, and registrations, shall normally be
arranged in advance by the designated staff person and billed directly to the City or placed on
the Department's credit card. Accommodations shall be made at the lowest reasonable rate
available, such as coach fare for air transportation and single occupancy government rate for
lodging.
9.3 MEALS
The City's per diem expense for meals will be in conformance with the State of Washington
Office of Financial Management guidelines. Receipts are not required unless additional
reimbursement is requested. Per diem for meals will be paid a) when the meal is part of a
scheduled conference or business meeting and attendance is required, b) for all out of area
travel, which includes an overnight stay. Per diem shall also be paid when travel time to and
from the destination exceeds the normal workday by three or more hours. Travel time is
measured from the employee's workplace to his or her destination. Expenses not approved for
reimbursement includes but is not limited to; alcoholic beverages, expenses for family or guests,
entertainment, and meals provided as part of the registration costs.
9.4 USE OF PRIVATE VEHICLES
City employees on official business may use private cars when a City vehicle is not available.
Employees, who are operating private cars while on City business, must have in their
possession a valid operator's license and be insured to the State's minimum liability standards.
Employees will be reimbursed at the mileage rate set annually by the Federal IRS. The mileage
rate includes all costs associated with the City's use of the private car. Reimbursement to
employees, who wish to use their private car in lieu of air transportation, may not exceed the
amount, which would have been paid for appropriate airfare. In the event of an accident, the
employee's insurance will be primary accident coverage. The Mayor, members of the city
council, boards and commissions shall not be reimbursed for mileage expenses incurred within
the city limits of Edmonds. Daily commute transportation expenses between the employee's
official residence and official station is a personal obligation of the employee and is not
reimbursable by the city. All other miles driven on official City business are reimbursable.
55
Packet Pg. 215
Employees may be reimbursed for miles driven between their official station or official residence
and temporary duty station, whichever is shortest.
9.5 USE OF CITY VEHICLES
While operating City of Edmonds vehicles, all employees must have a valid Washington State
Driver's License in their possession at all times. Employees who operate a City vehicle shall
immediately notify their Department Director any time the employee's driver's license becomes
suspended, revoked, or is any way not valid or current, for any reason. Employees shall not
resume operation of any City vehicle until a valid, current driver's license is presented to their
Department Director.
56
Packet Pg. 216
CHAPTER X
EMPLOYEE RESPONSIBILITIES AND CODE OF ETHICS
10.1 GENERAL CODE OF CONDUCT
The City's primary function is to provide service to the citizens of Edmonds. To achieve that
goal, all employees are expected to treat the public as their most valued customer. All
employees are expected to serve the public in a professional manner, which is courteous,
efficient and helpful. Employees must maintain a clean and neat appearance appropriate to their
work assignment, as determined by their position and department head.
Since the proper working relationship between employees and the City depends on each
employee's on -going job performance, professional conduct and behavior, the City has
established certain minimum standards of personal and professional conduct. Among the City's
expectations are: tact and courtesy towards the public and fellow employees; adherence to City
policies, procedures, safety rules and safe work practices; compliance with directions from
supervisors; preserving and protecting the City's equipment, grounds, facilities and resources;
and providing orderly and cost efficient services to its citizens. In addition, all persons
representing the City of Edmonds are expected to conduct business in the following manner:
• All persons, representing the City of Edmonds, shall conduct business in a professional
manner, respecting all citizens' rights, and showing courtesy to all.
• Their actions shall be conducted within compliance of the laws and regulations
governing the City's actions, including but not limited to RCW Title 42.
• City representatives are expected to conduct business in an open manner.
• They shall not engage in any conduct which would reflect unfavorably upon City
government or any of the services it provides.
• They must avoid any action which might result in or create the impression of using their
position for private gain, giving preferential treatment or privileged information to any
person, or losing impartiality in conducting the City's business.
10.2 OUTSIDE EMPLOYMENT AND CONFLICTS OF INTEREST
Employees shall not, directly or indirectly, engage in any outside employment or financial
interest which may conflict, in the City's opinion, with the best interests of the City or interfere
with the employee's ability to perform his/her assigned City job. Examples include, but are not
limited to, outside employment which:
(1) prevents the employee from being available for work beyond normal working
hours, such as emergencies or peak work periods, when such availability is a
regular part of the employee's job;
(2) is conducted during the employee's work hours;
57
Packet Pg. 217
(3) utilizes City telephones, computers, supplies, credit, or any other resources,
facilities or equipment;
(4) is employed with a firm which has contracts with or does business with the City;
or
(5) may reasonably be perceived by members of the public as a conflict of interest or
otherwise discredits public service.
10.3 REPORTING IMPROPER GOVERNMENT ACTION
In compliance with the Local Government Employee Whistleblower Protection Act, RCW
42.41.050, this policy is created to encourage employees to disclose any improper
governmental action taken by city officials or employees without fear of retaliation. This policy
also safeguards legitimate employer interests by encouraging complaints to be made first to the
City, with a process provided for speedy dispute resolution.
Key Definitions:
Improper Governmental Action is any action by a city officer or employee that is:
(1) undertaken in the performance of the official's or employee's official duties,
whether or not the action is within the scope of the employee's employment, and
(2) in violation of any federal, state or local law or rule, is an abuse of authority, is of
substantial and specific danger to the public health or safety, or is a gross waste
of public funds.
(3) "improper governmental action" does not include personnel actions (hiring, firing,
complaints, promotions, reassignment, for example). In addition, employees are
not free to disclose matters that would affect a person's right to legally protected
confidential communications.
City employees who become aware of improper governmental action should follow this
procedure:
• Bring the matter to the attention of his/her supervisor, if non-involved, in writing, stating in
detail the basis for the employee's belief that an improper action has occurred. This should
be done as soon as the employee becomes aware of the improper action.
• Where the employee believes the improper action involves their supervisor, the employee
may raise the issue directly with Human Resources, their Department Director or the
Mayor. Where the employee believes the improper action involves the Mayor, the
employee may raise the issue with Human Resources or the City Attorney.
• The Mayor or his/her designee, as the case may be, shall promptly investigate the report of
improper government action. After the investigation is completed (within thirty (30) days of
the employee's report), the employee shall be advised of the results of the investigation,
except that personnel actions taken as a result of the investigation may be kept
confidential.
58
Packet Pg. 218
8.1.b
An employee who fails to make a good faith effort to follow this policy shall not be entitled to the
protection of this policy against retaliation, pursuant to RCW 42.41.030.
In the case of an emergency, where the employee believes that damage to persons or property
may result if action is not taken immediately, the employee may bypass the above procedure
and report the improper action directly to the appropriate government agency responsible for
investigating the improper action. For the purposes of this section, an emergency is a
circumstance that if not immediately changed may cause damage to persons or property.
Employees may report information about improper governmental action directly to an outside
agency if the employee reasonably believes that an adequate investigation was not undertaken
by the City to determine whether an improper government action occurred, or that insufficient
action was taken by the City to address the improper action or that for other reasons the
improper action is likely to recur. Outside agencies to which reports may be directed include:
Snohomish County Prosecuting Attorney
M/S 504
Everett, WA 98201
(425)388-3333
Washington State Attorney General
1125 Washington Street SE
P.O. Box 40100
Olympia, WA 98504
(360)753-6200
Washington State Auditor
Capital Campus
P.O. Box 40021
Olympia, WA 98504
(360)902-0370
If the above -listed agencies do not appear to appropriate in light of the nature of the improper
action to be reported, contact information for other state and county agencies may be obtained
via the following link: http://access.wa.gov/agency/agency.aspx. It is unlawful for a local
government to take retaliatory action because an employee, in good faith, provided information
that improper government action occurred. Retaliatory Action is any material adverse change in
the terms and conditions of an employee's employment. Employees who believe they have
been retaliated against for reporting an improper government action should follow this
procedure:
Procedure for Seeking Relief against Retaliation:
(1) Employees must provide a written complaint to the supervisor within thirty (30)
days of the occurrence of the alleged retaliatory action. If the supervisor is
involved, the notice should go to the Mayor. If the Mayor is involved, the notice
should go to the City Attorney. The written charge shall specify the alleged
retaliatory action and the relief requested.
(2) The Mayor or his/her designee, as the case may be, shall investigate the
complaint and respond in writing within thirty (30) days of receipt of the written
charge. Additional time to respond may be necessary depending on the nature
and complexity of the complaint.
(3) After receiving the City's response, the employee may request a hearing before a
state administrative law judges (ALJ) to establish that a retaliatory action
59
Packet Pg. 219
8.1.b
occurred and to obtain appropriate relief under the law. The request for hearing
must be delivered within the earlier of either fifteen (15) days of receipt of the
City's response to the charge of retaliatory action or forty-five (45) days of receipt
of the charge of retaliation to the Mayor for response.
(4) Within five (5) working days of receipt of a request for hearing the City shall apply
to the State Office of Administrative Hearing's for an adjudicative proceeding
before an administrative law judge.
Office of Administrative Hearings
PO Box 42488
Olympia, WA 98504-2488
360.407.2700
800.558.4857
360.664.8721 Fax
(5) At the hearing, the employee must prove that a retaliatory action occurred by a
preponderance of the evidence in the hearing. The ALJ will issue a final decision
not later than forty-five (45) days after the date of the request for hearing, unless
an extension is granted.
The Mayor or designee is responsible for implementing these policies and procedures. This
includes posting the policy on the City bulletin board, making the policy available to any
employee upon request, and providing the policy to all newly hired employees. Officers,
managers and supervisors are responsible for ensuring the procedures are fully implemented
within their areas of responsibility.
Violations of this policy and these procedures may result in appropriate disciplinary action, up to
and including dismissal.
10.4 POLITICAL ACTIVITIES
City employees may participate in political or partisan activities of their choosing provided that
City resources and property are not utilized, and the activity does not adversely affect the
responsibilities of the employees in their positions. Employees may not campaign on City time
or in a City uniform or while representing the City in any way. Employees may not allow others
to use City facilities or funds for political activities without a paid rental agreement.
Any City employee who meets with or may be observed by the public or otherwise represents
the City to the public, while performing his/her regular duties, may not wear or display any
button, badge or sticker relevant to any candidate or ballot issue during working hours.
Employees shall not solicit, on City property or City time, for a contribution for a partisan political
cause.
Except as noted in this policy, City employees are otherwise free to fully exercise their
constitutional First Amendment rights.
60
Packet Pg. 220
10.5 NO SMOKING POLICY
The City maintains a smoke -free workplace. No smoking of tobacco products or electronic
smoking devices is permitted anywhere in the City's buildings or vehicles, and offices or other
facilities rented or leased by the City. If an employee chooses to smoke, it must be done
outside at least 25 feet from entrances, exits, windows that open, and ventilation air intakes.
10.6 PERSONAL POSSESSIONS AND ELECTRONIC COMMUNICATIONS
The City cannot assume responsibility for any theft or damage to the personal belongings of
City employees. Therefore, the City requests that employees avoid bringing valuable personal
articles to work. Employees are solely responsible for ensuring that their personal belongings
are secure while at work. Employees should have no expectation of privacy as to any items or
information generated/stored on City systems. Employees are advised that work -related
searches of an employee's work area, workspace, computer and electronic mail on the City's
property may be conducted without advance notice. The City reserves the right to search
employee desks, lockers and personal belongings brought onto City premises if necessary.
Employees who do not consent to inspections may be subject to discipline, up to and including
immediate termination.
Use of Personal Electronic Devices for City Business: City employees are strongly discouraged
from using their own personal electronic devices to conduct City business. This includes, but is
not limited to: desktop computers, laptops, tablets, flash drives, portable hard drives and mobile
phones. If you violate this policy and use a personal device to conduct City business, you may
be required to produce, your device and/or phone records or other appropriate records to
respond appropriately to requests under the Public Records Act, RCW 42.56.
You are also prohibited from storing City information, records, data, emails, reports or any other
writings pertaining to City business on personal devices. All records must reside on the City
network. If you are unclear on this policy language, please see the Public Disclosure and
Records Management Specialist.
Use of Personal Mobile Devices in the Workplace: While at work, employees are expected to
exercise the same discretion in using personal cellular phones and other mobile devices as is
expected for the use of City -owned phones. Personal calls during the work day, regardless of
the phone used, as well as personal use of other personal electronic devices, can interfere with
employee productivity and be distracting to others. Employees are encouraged to make
personal calls and use personal electronic devices on non -work time where possible, and to
ensure that friends and family members are aware of this policy.
This policy does not apply to the police department employees following department policy.
10.7 ELECTRONIC AND TELEPHONIC COMMUNICATIONS OUTSIDE OF REGULARLY
SCHEDULED WORK HOURS
Non -supervisory employees are not expected to access City a -mails accounts or City voice mail
accounts outside of their regularly scheduled hours of work.
This policy does not apply to the police department employees following department policy, to
emergency situations, employees on call back, call out and stand-by or when the employee's
supervisor has directed the employee to monitor e-mail or voice mail.
61
Packet Pg. 221
Please see Appendix A - INFORMATION SERVICES - ACCEPTABLE USE POLICY - for
guidelines on use of City computers.
10.87 USE OF TELEPHONES AND CITY VEHICLES
Use of City phones and City cellular phones for local personal phone calls and text messaging
should be kept to a minimum; long distance personal use is prohibited. Other City equipment,
including vehicles, should be used by employees for City business only, unless otherwise
approved by the Department Director. Employees' misuse of City services, telephones,
vehicles, equipment or supplies can result in disciplinary action up to and including termination.
The City reminds employees that Washington state law restricts the use of cell phones and
PDA's while driving. Employees must comply with applicable laws while engaging in work for
the City.
10.98 BULLETIN BOARDS
Information of special interest to all employees is posted regularly on the City bulletin boards.
Employees may not post any information on these bulletin boards without the authorization of
the Department Head.
10.109 MEDIA RELATIONS
The Mayor or designated department heads shall be responsible for all official contacts with the
news media during working hours, including answering of questions from the media. The Mayor
or department head may designate specific employees to give out procedural, factual or
historical information on particular subjects.
10.110 USE OF SAFETY BELTS
Per Washington law, anyone operating or riding in City vehicles must wear seat belts at all
times.
10.124 DRIVER'S LICENSE REQUIREMENTS
As part of the requirements for certain specific City positions, an employee may be required to
hold a valid Washington State Driver's license and/or a Commercial Driver's License (CDL). If
an employee fails his or her CDL physical examination or the license is revoked, suspended or
lost, or is in any other way not current, valid, and in the employee's possession, the employee
shall promptly notify his/her department head and will be immediately suspended from driving
duties. The employee may not resume driving until proof of a valid, current license is provided
to his/her department head. Depending on the duration of license suspension, revocation or
other inability to drive, an employee may be subject to disciplinary action, up to and including
termination. Failure on the part of an employee to notify their department director of the
revocation, suspension, or loss of driving privileges may subject the employee to disciplinary
action, up to and including termination.
10.132 SOLICITATIONS
Most forms of selling and solicitations are inappropriate in the workplace. They can be an
intrusion on employees and citizens and may present a risk to employee safety or to the
security of City or employee property. The following limitations apply:
Persons not employed by the City may not solicit, survey, petition, or distribute literature on our
premises at any time. This includes persons soliciting for charities, salespersons, questionnaire
surveyors, labor union organizers, or any other solicitor or distributor. Exceptions to this rule
62
Packet Pg. 222
may be made in special circumstances where the City determines that an exception would
serve the best interests of the organization and our employees. An example of an exception
might be the United Way campaign or a similar, community -based fund raising effort.
Employees may not solicit for any purpose during work time. Reasonable forms of solicitation
are permitted during non -work time, such as before or after work or during meal or break
periods. Soliciting employees who are on non -work time may not solicit other employees who
are on work time. Employees may not distribute literature for any purpose during work time or
in work areas, or through the City's electronic systems. The employee lunchroom is considered
a non -work area under this policy.
40.13 10.14 USE OF CITY CREDIT
Unless otherwise authorized by City policy or specifically authorized by the Mayor, no City
employee is authorized to commit the City to any contractual agreement, especially an
agreement that lends the City's credit in any way. Employees are prohibited from conducting
personal business with companies in any way which improperly implies the employee is acting
as an agent of the City.
10.1 10.15 GIFTS
City employees may not receive, accept, take, seek, or solicit, directly or indirectly, anything of
economic value as a gift, gratuity, or favor from a person if it could be reasonably expected that
the gift, gratuity, or favor would influence the vote, action, or judgment of the officer or
employee, or be considered as part of a reward for action or inaction.
Additionally, City employees may not accept gifts, other than those specified in RCW 42.52.150,
with an aggregate value in excess of fifty dollars from a single source in a calendar year or a
single gift from multiple sources with a value in excess of fifty dollars ($50.00). For purposes of
this section, "single source" means any person, as defined in RCW 42.52.010, whether acting
directly or through any agent or other intermediary. "Single gift" includes any event, item, or
group of items used in conjunction with each other or any trip including transportation, lodging,
and attendant costs, not excluded from the definition of gift under RCW 42.52.010. The value of
gifts given to an officer's or employee's family member or guest shall be attributed to the official
or employee for the purpose of determining whether the limit has been exceeded, unless an
independent business, family, or social relationship exists between the donor and the family
member or guest.
10.15 10.16 SUBSTANCE ABUSE
The City's philosophy on substance abuse has two focuses: (1) a concern for the well-being of
the employee and (2) a concern for the safety of other employees and members of the public.
As part of our employee assistance program, we encourage employees who are concerned
about their alcohol or drug use to seek counseling, treatment and rehabilitation. Although the
decision to seek diagnosis and accept treatment is completely voluntary, the City is fully
committed to helping employees who voluntarily seek assistance to overcome substance abuse
problems. In most cases, the expense of treatment may be fully or partially covered by the
City's benefit program. Please see the EAP counselor for more information. In recognition of
the sensitive nature of these matters, all discussions will be kept confidential. Employers who
seek advice or treatment will not be subject to retaliation or discrimination.
63
Packet Pg. 223
8.1.b
�Ithoughjsc2} the City is concerned with rehabilitation, it must be understood that disciplinary
action may be taken when an employee's job performance is impaired because he/she is under
the influence of drugs or alcohol on the job. The City may discipline or terminate an employee
for violating the Drug Free Workplace Policy that is attached in Appendix C.
duFiRg work hours OF OR Gity premises, iRGlYdiRg break times and rneal perieds. The Gity may
nerfermonre is impaired by the use of presrrihed er ever _the _re, inter mediGatiens
The City reserves the right to search employee work areas, offices, desks, filing cabinets etc. to
ensure compliance with this policy. Employees shall have no expectation of privacy in such
areas.
Pursuant to the Drug Free Workplace Policy, aAny employee who is convicted of a criminal drug
violation in the workplace must notify his or her supervisor the opgaRizatien in writing within five
calendar days of the conviction. The City will take appropriate action within 30
days of notification. Federal contracting agencies will be notified when appropriate.
Testing: Certain employees of the City, including those who must possess CDL's or who have
safety sensitive positions, are subject to random drug and alcohol testing. Any employee may
also be required to submit to alcohol or controlled substance testing when the City has
reasonable suspicion that the employee is under the influence of controlled substances or
alcohol. Refusal to submit to testing, when requested, may result in immediate disciplinary
action, including termination. The City may also choose to pursue criminal charges, if violations
of law are suspected.
The City has adopted Drug and Alcohol Testing Policies and Procedures, which more
specifically describe the City's substance abuse policy, and these are incorporated herein by
reference as Appendix B.
64
Packet Pg. 224
CHAPTER XI
DISCIPLINE AND TERMINATIONS
11.1 VALUE STATEMENT
The City values the self-discipline which most employees exercise in performing their jobs. The
City also believes that external discipline can also be positive, if it is honest, constructive, timely,
and provided in the best interests of both the employee and the City. When teaching or
discipline fails to correct an ongoing problem, progressive discipline will be used to provide
sufficient opportunity for the employee to understand and correct it.
11.2 ACTIONS SUBJECT TO DISCIPLINARY ACTION
Our success in providing excellent service to our citizens and maintaining good relationships
with the community depends on our employees. We have therefore provided for your guidance
certain conduct which, if engaged in, would be detrimental to our objective and could lead to
disciplinary action including discharge.- The following specified conduct is illustrative and not
comprehensive.
■ Misrepresentation or withholding of pertinent facts in securing employment.
■ Unauthorized use or possession of the city facilities/property. Improper use of the
Internet.
■ Unauthorized use of position with the city for personal gain or advantage. Accepting
unlawful gratuities or bribe
■ Lying.
■ Smoking in any unauthorized area or creating of fire hazards in any area.
■ Employee appearance or dress which is inappropriate for the employee's work area,
creates a potential safety hazard, violates common decency standards, or otherwise
significantly distracts from the employee's job responsibilities.
■ Personal telephone calls, both number and duration, should be held to a minimum.
SCAN lines and FAX machines are available for City business only. Personal long
distance calls must be placed through the City's central switchboard for billing
purposes.
■ Failure to report an occurrence causing damages to the city, customer, or public
property. Failure to properly secure the city facilities or property.
■ Loitering after completing day's work, which results in the disruption of the city's
business or the work effort of other employees. Vending, soliciting, or collecting
contributions for any purpose whatsoever during working time on the premises
without the permission of the supervisor.
■ Unauthorized operation or using machines, tools, or equipment to which the
employee has not been specifically assigned.
65
Packet Pg. 225
■ Unauthorized recording of another employee's time record. Both employees can be
subject to disciplinary action.
Habitual lateness for work. Absence without proper notification to immediate
supervisor, excessive absenteeism, or insufficient reasons for absenteeism.
Loitering, goofing off, failing to assist others in a work situation.
Making malicious, false, or derogatory statements that are intended or could
reasonably be expected to damage the integrity or reputation of the city, members of
the public, or our employees, on or off premises. Disorderly conduct, including
fighting on the premises. Rudeness, discrimination, harassment, intimidation,
coercion, use of obscene language, gesture or lack of courtesy to the public or fellow
employees. Immoral conduct while on duty.
■ Intentional falsification of records/paperwork required in the transaction of the city
business.
■ Inability, inefficiency, negligence, or insubordination, including a refusal or failure to
perform assigned work. Concealing defective work. Poorjob performance.
■ Failure to observe safety practices, rules, regulations, and instructions. Negligence
that results in injury to others or damage to property. Failure to wear required safety
clothing and equipment.
■ Failure to promptly report an on-the-job injury or accident involving City employees,
equipment, property, or a visitor.
■ Dishonesty or theft, including deliberate destruction, damage, or removal of the city's
or other's property from the premises, or any job site.
■ Possession, use, sale, or being under the influence of alcohol and controlled
substances, as defined by the federal Controlled Substances Act, while on the city
business (including standby duty). The only exception to this rule shall be for (a) an
employee using or possessing a controlled substance prescribed by a doctor if such
employee has given his/her supervisor prior notice of such use and/or possession
and such use does not impair safe and/or efficient work performance; (b) an
employee carrying in his/her personal vehicle one or more unopened, factory or store
sealed container(s) of alcohol; and (c) a law enforcement officer carrying in his/her
city vehicle any alcohol and/or controlled substances that have been seized as
evidence in a law enforcement action.
■ Possession of explosives or weapons on the premises or at any job site.
■ Conviction of a gross misdemeanor or felony.
11.3 DISCIPLINARY ACTIONS
In the event that discipline is necessary, the following are examples of types of disciplinary
actions that may be used for employees, by the Department Director (with the exception of
terminations which are at the discretion of the Mayor). The level selected depends on the
particular situation and severity of the offense:
66
Packet Pg. 226
A. Oral Warning
Oral warnings may be given for minor offenses, or to bring to the employee's attention a
potential work performance problem. They are intended to give an employee an
opportunity to correct a condition.
Written Warning
A written warning will be issued by the supervisor in the event the employee continues to
disregard an oral warning, or if the misconduct, inadequate performance, or infraction is
severe enough to warrant a written record in the employee's personnel file.
B. Suspension
A suspension is time off with or without pay for disciplinary reasons. This form of
discipline is administered as a result of a severe infraction of rules, standards, or for
repeated lesser violations.
C. Demotion.
A demotion is a transfer to a position with lesser responsibility and usually less pay.
Demotions may be temporary or permanent. This form of discipline is administered as a
result of a severe infraction of rules, standards, or for repeated lesser violations, or when
an employee has demonstrated an inability to competently perform his assigned position
D. Performance Improvement Plan/Last Chance Agreement.
A Performance Improvement Plan may be used when an employee has violated rules
and standards, or has demonstrated an inability to competently perform his/her assigned
position, and the employee is given an additional period of time to demonstrate rule
abiding and competent behavior.
A Performance Improvement Plan may not exceed six cumulative months. Leave days
will not be included in this six month period. If the regular employee fails to correct
performance or repeats the unacceptable conduct during the Performance Improvement
Plan period, the employee may be discharged.
E. Termination
A termination is the involuntary separation of an employee from the City. This form of
discipline is also administered as a result of a severe infraction of rules, standards, or for
repeated lesser violations, or when an employee has demonstrated an inability to
competently perform his assigned position. Terminations are subject to approval by the
Mayor.
The choice of what discipline to apply in any particular case is solely the City's decision. The
City reserves the right to discipline employees up to and including termination without following
any of the above examples of disciplinary actions in any particular order (unless otherwise
specified in an applicable collective bargaining agreement) for single offenses if warranted
depending on the severity of the offense.
For exempt employees, Washington State allows
of less than one week only for violations of
disciplinary suspensions for non -major safety
increments.
unpaid disciplinary suspension in increments
safety rules of major significance. Unpaid
violations cannot be less than full -week
67
Packet Pg. 227
8.1.b
Paid Administrative Leave. On a case -by -case basis, the employee may be placed on paid
administrative leave with pay for an indefinite period of time as determined by the Mayor to be in
the best interests of the City during the pendency of an investigation or other administrative
proceeding. The City may place an employee on unpaid administrative leave if the
circumstances warrant this action.
11.4 PRE -DISCIPLINARY OR PRE -TERMINATION HEARING
Consistent with the United States Supreme Court Loudermill decision, a pre -disciplinary hearing
shall be conducted in the following manner before a disciplinary action is taken which results in
a decrease or loss of pay and/or benefits, for represented employees. The pre -disciplinary
hearing serves as a check against mistaken decisions and as an opportunity for an employee to
furnish additional facts before a disciplinary decision is finalized.
In the event a department head desires to suspend, demote, or terminate an employee, after
consultation with Human Resources, the employee shall be provided with a notice of the
recommendation for disciplinary action. The notice shall include an explanation of the charges
on which the recommendation is based, and the time and date for a pre -disciplinary hearing. If
the employee fails or refuses to appear, the disciplinary action may proceed.
Pre -disciplinary hearings will be presided over by the Department Director and a Human
Resources representative and/or the City Attorney. The hearings are intended to be informal.
The employee may show cause why he/she should not be disciplined. The employee may bring
one person to the hearing as a representative.
Usually within ten (10) working days after the pre -disciplinary hearing, the Department Director
or Mayor will issue a decision on whether there are reasonable grounds to believe the charges
against the employee are true and support the recommended disciplinary action. The
Department Director or Mayor's decision may include whether to accept the disciplinary
recommendation, to impose lesser discipline, or to impose no discipline. Written notice of the
decision shall be supplied to the employee.
A longer review period may be required in more complex situations.
Probationary employees who have not completed their orientation period with the City will not
be eligible for a pre -disciplinary or pre -termination hearing, and may be terminated from
employment with the City at any time during their orientation period.
11.5 LAYOFF
The Mayor may lay off employees for lack of work, budgetary restrictions, reorganization or
other changes that have taken place.
In determining who is to be laid off, the Mayor reserves the right, within the budget parameters
set by the Council, to determine the layoffs in a way which provides the best mix of skills and
experience as needed to provide services by the City. Consideration will be given to the needs
of the City, individual job classifications, individual job performance, and the qualifications
required for the remaining jobs. Employees who are laid off may be eligible to be re-employed, if
a vacancy occurs in a position for which they are qualified within a one year period.
68
Packet Pg. 228
8.1.b
11.6 RESIGNATION
As a professional courtesy and in consideration of staffing needs, an employee should provide
two (2) weeks' notice of his/her resignation. The employee's department head may waive this
time limit; however employees must be aware that by not providing written notice they may in
many cases reduce their sick leave pay out amounts upon termination, under applicable
collective bargaining agreements.
Once written notice of a resignation is submitted by the employee, the supervisor or Department
Director will notify the Human Resources Office. Human Resources will contact the resigning
employee to schedule an exit interview prior to the date of their resignation of employment. At
the exit interview, the employee will be given information related to benefits and/or continuation
of benefit options, and be expected to turn over any City issued property, including keys, ID
badges and/or City credit cards. If any employee would also like to meet with the Mayor or
Department Director to discuss their reasons for leaving employment with the City, they may do
so at their option.
The City may request that the employee work the entire notice period, or may have the
employee discontinue working earlier, with full pay and benefits through the duration of the
notice period, at the City's sole discretion.
69
Packet Pg. 229
8.1.b
CHAPTER XII
RECOGNITION AND SUGGESTIONS
12.1 VALUE STATEMENT
The City would like to show special recognition to employees who provide extraordinary
achievement and contribution. To that end, the City encourages this through public recognition
and reward.
12.2 AWARDS/RECOGNITION
The City extends formal recognition each year for all regular employees whose work and
dedication exceed expected standards. The formal recognition programs include the following:
1. Service Awards - Employees who have completed 10, 15, 20, 25, 30, 35 and 40
years of employment.
2. Employee of the Year - Employee who is selected by his or her peers as the individual
who best exemplifies desirable qualities including service to the
public, assistance to fellow workers, assumption of extra
responsibilities, and/or dedication to the City and its goals.
3. Humanitarian of the Year -Employee who is selected by the Mayor as an individual who goes
above and beyond the normal job duties as an exemplary worker
and who best exemplifies desirable qualities including service to
the public, assistance to fellow workers, assumption of extra
responsibilities, and/or dedication to the City and its goals.
4. Service Awards
Ceremonies- Expenditures for reasonable refreshments served at: (1) the
Mayor's Annual City-wide Employee Awards Programs,
including luncheon to recognize employees with 10, 15, 20, 25,
30, 35 and/or 40 years of service; (2) the Holiday Brunch,
including brunch to recognize employees selected for service
awards; 3) for service retirement recognition (Limited to one
each per year) and (4) for employee retirement service events.
12.3 SUGGESTIONS
It is the policy of the City to reward employees whose suggestions result in significant cost
reductions, increased value of services, or greater efficiencies of time. Suggestion rewards are
limited for creative/innovative changes, which are not performed within the scope of the
employee's job description or for work already performed. The Mayor is authorized to pay
awards based upon value of the suggestion. The Mayor may appoint a Suggestion Committee
to review and investigate employee suggestions and make recommendations for an appropriate
reward amount. Suggestion awards which exceed $250 shall be approved by the City Council
and awarded in a public meeting.
70
Packet Pg. 230
CHAPTER XIII
SAFETY
13.1 VALUE STATEMENT
The City recognizes that every job is too important to allow it to be done in an unsafe manner.
Performing a job unsafely and placing self and coworkers in jeopardy of accidental injury or
damage to property is unacceptable behavior, and grounds for disciplinary action.
13.2 GENERAL SAFETY
Every employee has the right to a safe working environment. Every employee is responsible for
maintaining a safe work environment and following their Department's safety rules in
compliance with the City's Accident Prevention Program (APP). Each employee shall promptly
report all unsafe or potentially hazardous conditions to his/her supervisor. The City will make
every effort to remedy problems as quickly as possible.
13.3 BLOODBORNE PATHOGENS
Since being exposed to a bloodborne pathogen may lead to sicknesses such as hepatitis, HIV,
or malaria, and since the City wants to provide our employees with a safe and healthy work
environment, it is the policy of the City to comply with all statutory obligations for the prevention
of exposure to bloodborne pathogens. Employees should familiarize themselves with the City's
Exposure Control Plan and follow it at all times. Failure to comply with this Plan will result in
discipline up to and including termination.
13.4 WORKPLACE VIOLENCE
The City is committed to providing a safe workplace for its employees, guests, and the public.
Threatened or actual workplace violence is strictly prohibited. This includes, but is not limited
to, any of the following conduct occurring in or around the workplace, or otherwise related to
employment:
• Threatening injury or damage against a person or property.
• Fighting or threatening to fight with another per&^^(physical harm- i.e., hitting, pushing,
grabbing or aggressively charging) another person..
• Threatening to use or the possession, custody, storage, or control of a weapon (an
instrument or device of any kind which may be used to inflict bodily harm or injury, or to
establish fear simply due to its presence on the scene) on City premises including, but
not limited to, buildings, offices, work areas, lounges, vehicles, parking lots, desks,
cabinets, lockers, storage areas, and any other City owned property on which
employees may work, unless the weapon is required to fulfill the employee's job duties,
such as those of a police officer. Pepper spray and similar devices maintained for
personal protection are permissible, provided that employees are responsible for
ensuring that such devices are secure while at work.
• Abusing or injuring another person.
• Abusing or damaging property [city, personal or public].
• Using obscene or abusive language or gestures in a threatening manner such as
raised fists].
• Raising voices in IIscsia threatening manner.
Because of the potential for misunderstanding, joking about any of the above misconduct is also
prohibited.
71
Packet Pg. 231
8.1.b
Any employee who violates this policy will be subject to corrective or disciplinary action, up to and
including termination.
Employees should immediately report threats or incidents of workplace violence to their supervisor,
Department Director, Human Resources, or the Mayor. If the act or altercation constitutes an
emergency, CALL 911. The Police Department should be notified immediately in case of a threat
of or the actual commission of a crime. In the event of imminent danger to persons or property,
employees should take immediate action to safeguard themselves. At no time should employees
place themselves in harm's way to protect vehicles or property.
Even without an actual threat of violence, employees should report any behavior they have
witnessed which they may regard as a real or perceived threat of violence. Incident reports are to
be completed, as appropriate.
Department Directors and, in the case of criminal actions, City law enforcement are responsible for
responding to and investigating potential or violent situations. Supervisors detecting situations
where they believe an employee represents a workplace violence concern should contact their
Department Director or to Human Resources prior to addressing a potential workplace violence
situation. The specific circumstances applicable to the situation will determine the intervention and
disciplinary approach to be taken.
While the City has a strong commitment to customer service, employees are not expected to be
subjected to verbal abuse or physical threats from the public. Rather, the employee should excuse
him/herself and report the situation to a supervisor who will handle the situation from that point.
Supervisors will discuss the situation with the appropriate Department Director and/or the City
police personnel.
If an employee has been served a protection or no contact order which would restrict his/her ability
to perform his/her assigned duties or be at a City work location, the employee shall report the
matter to his/her supervisor. The City will consider possible job modifications and the overall safety
interests of the general workforce and the public when determining an appropriate course of action.
13.5 SAFETY COMMITTEES
Each Department with employees that, because of job related duties are subjected to potentially
hazardous conditions, shall have an Employee Safety Committee. The members of the
Department Safety Committee shall be selected by their coworkers. They shall meet at least
quarterly to review accidents and recommend corrective actions, investigate employee safety
concerns and complaints, and recommend training and accident prevention programs. They
shall keep minutes of their meetings.
There shall also be a City Safety Committee, which shall be composed of a representative from
each Department Committee and a representative from Human Resources. They should meet
quarterly, but no less than twice a year to review city wide safety issues and recommend
corrective actions on unresolved safety problems. One designated member shall prepare
minutes of their meetings, which will be maintained by the Human Resources Office.
13.6 ACCIDENTS
In case of an accident involving a personal injury, regardless of how serious, employees shall
immediately notify their supervisor, and complete the appropriate department accident report
72
Packet Pg. 232
8.1.b
form. In case of vehicle accident, call 911 and request Police assistance. Employees should
render aid to injured persons at the scene of an accident to the extent they have been trained to
assist. In the event of an accident involving injury or damage to property, the employee(s)
involved shall complete a City Accident Report as soon as reasonably possible following the
accident. The Supervisor shall investigate the accident and complete the Supervisor's Accident
Report. Both reports shall be submitted to the Department Director and the Department Safety
Committee. In the next City-wide Safety Committee meeting, the Committee shall review the
reports and make recommendations for appropriate corrective actions. The Human Resources
Office maintains accident Reports.
13.7 TRAINING
At least one member of each crew working in the field is required to have a valid First Aid/CPR
card. This requires recertification training every two years.
SUPERVISORY TRAINING
Every supervisor (within the first 12 months of appointment to their position) is required to have
completed a comprehensive supervisory training program. All supervisors will attend refresher
trainina on an as needed basis as determined by the Mavor.
13.8 ACCIDENT PREVENTION PROGRAM
Each Department must have a formal, written Accident Prevention Program (APP) tailored to its
particular operations and hazards. This program must include a safety orientation program and
a safety bulletin board. The safety orientation must inform employees of the following: how and
when to report injuries and unsafe conditions and practices, the use and care of required
personal protection equipment, actions to take in emergencies including exit routes and
locations of first aid facilities, and on-the-job safety practices.
Employees will also be provided the hazard communications guidelines supporting the Worker's
Right to Know requirements, which provides instructional information on hazardous materials
used in the workplace, proper labeling of chemicals used, and emergency procedures for the
employee to use in the event of a hazardous exposure or spill. Workers will be provided with
proper personal protective equipment while working with hazardous materials and are required
to use such safety equipment. Each worksite must also have a designated Safety Bulletin
Board for displaying safety bulletins, posters, accident statistic, and other safety educational
materials.
Additionally, the Human Resources Office will maintain a comprehensive Accident Prevention
Plan (APP) for the City. Compliance updates for the plan are to be provided regularly to Human
Resources by each of the affected departments. APP training will be provided to their affected
employees by their respective departments. All employees are expected to work safely and
comply with work safety practices as outlined in the APP. Copies of safety meeting minutes and
safety training records for all departments (with the exception of the Police Department, which
maintains its own records) will be provided to Human Resources.
73
Packet Pg. 233
CHAPTER XIV
COMPLAINT PROCEDURES
14.1 COMPLAINT PROCEDURES
The City recognizes that sometimes situations arise in which employees feel that they have not
been treated fairly or in accordance with City policies. For this reason the City provides
employees with procedures for resolving complaints.
Step 1: Employees should first try to resolve any problem or complaint with their supervisor.
Step 2: When normal communication between an employee and the supervisor is not
successful, or when an employee disagrees with the application of City policies and procedures,
the employee should attempt to resolve the problem with his/her department head. The
complaint must be filed within ten (10) working days of the occurrence leading to the complaint,
or ten (10) working days after the employee becomes aware of the circumstances. The
department head will usually respond to the employee [in writing] within five (5) days after
meeting with him/her, if possible.
Step 3: If the employee is not satisfied with the response from the department head, the
employee may submit the problem, in writing, to the Mayor. The written complaint must contain,
at a minimum:
(1) A description of the problem;
(2) A specific policy or procedure which the employee believes has been violated or
misapplied;
(3) The date of the circumstances leading to the complaint or the date when the
employee first became aware of those circumstances;
(4) The remedy sought by the employee to resolve the complaint.
The written complaint must be filed within ten (10) working days from receipt of the department
head's response.
The Mayor may meet with the parties, either individually or together, and will usually respond in
writing to the aggrieved employee within ten (10) days of the meeting. The Mayor's response
and decision shall be final and binding.
Certain employees may have more than one source of dispute resolution rights, i.e., the City's
Civil Service rules, a collective bargaining agreement, if any, and this complaint process.
Employees represented by a bargaining unit or who are covered under civil service rules should
follow grievance procedures set out in their respective labor contracts or civil service rules,
where applicable. In all other cases, the procedures described in this section shall be used.
Under no circumstances shall an employee have the right to utilize both this process and any
other complaint or appeal procedure that may be available to an employee.
74
Packet Pg. 234
APPENDIX A
Information SeFvmGesTechnology
Acceptable Use Policy
1.0 Purpose
This documents acceptable use of City of Edmonds Device and Systems Policy, and provides
guidance for managing the use of electronic devices and systems by all departments,
employees and users of City systems.
2.0 Background
The City of Edmonds provides employees with a variety of devices, and technology systems
such as telephones, voice mail, computers, facsimile machines, instant messaging, electronic
bulletin boards, electronic mail (email) systems, cellular phones, wireless devices, Internet
access, and social media.
The City recognizes the importance of electronic devices and tools in accomplishing work in an
efficient manner. Access to these systems provides rapid exchange of information that improves
productivity. It is important, however, that these devices and systems be used in a manner
which benefits the government and which is responsible to City taxpayers.
The goal of this policy is to ensure economical, effective, and efficient management of
communication systems and to ensure that employees use these systems in a professional
manner that reflects positively upon the City.
This policy establishes privileges and responsibilities for employees, and employees must agree
to, and abide by this policy to utilize these systems.
3.0 Scope
This policy applies to all employees, contractors, consultants, temporary employees, vendors
and any others that are provided access to City of Edmonds communication systems, including
those workers associated with any third parties who access these systems. Throughout this
document, the word "employee" will be used to collectively refer to all such individuals. This
policy also applies to all communications and data systems owned by and/or administered by
the City of Edmonds both on and off City property.
4.0 Authority
RCW 42.17 Public Disclosure
RCW 40.14 Public Records
RCW 42.56 Public Records Act
5.0 Device & Systems Usage Policy
The City of Edmonds provides access to the vast information resources available through
communication devices and systems including, computers, servers, email, voice mail, bulletin
boards, instant messaging, cell phones, telephones, wireless devices, tablets, and other
telecommunications and information systems. These information resources are for use to help
75
Packet Pg. 235
employees work better, faster and smarter, and be well-informed about effective business
practices.
The facilities to provide that access represent a considerable commitment of City resources.
This usage policy is designed to help employees understand the City's expectations for the use
of those resources.
First and foremost, the City's supplied devices, software, and systems, are provided at
significant cost. That means that the City expects these systems to be used for City business -
related purposes: to accomplish tasks, communicate with customers, suppliers, and associates,
to research relevant topics and obtain useful business information. With rare exceptions, these
systems are not to be used for private purposes. Employees should have no expectation of
personal privacy in using them.
The City requires employees to conduct themselves honestly and appropriately in the use of the
use of technology provided, and respect copyrights, software licensing rules, proprietary rights
and prerogatives of others, just as in any other business dealings. To be absolutely clear on this
point, all existing City policies apply to employees conducting business with these devices,
software, and systems. This includes especially, but not exclusively, those that deal with
intellectual property protection, misuse of City resources, harassment, including sexual
harassment, information and data security, and confidentiality.
Unnecessary or unauthorized device and system usage costs money, and causes network and
server congestion. It slows other users, takes away from work time, consumes supplies, and
ties up printers and other shared resources. Unlawful devices or systems usage may also
garner negative publicity for the City and expose Edmonds to significant legal liabilities.
Internet, postings, blogs, chat groups, social media, newsgroups, and email systems give each
user an immense and unprecedented reach to propagate City messages and tell the City story.
Because of that power the City must take special care to maintain the clarity, consistency and
integrity of the City of Edmonds image and posture. Anything any one employee writes in the
course of acting for the City on the communication systems can be interpreted as a formal
representation of the City's position.
While the City's use of these devices and connections to systems offer many potential benefits,
it can also open the door to significant risks to our data and systems if employees do not follow
appropriate security discipline. As presented in greater detail, that may mean preventing
machines with sensitive data or applications from connecting to a communication system
entirely, or it may mean that certain users must be prevented from using certain communication
systems or their features, for example remote file access or file transfers. The overriding
principle is that security is to be a primary concern of every user. Employees can be held
accountable for any breaches of security or confidentiality.
Certain terms in this policy should be understood expansively to include related concepts
Document Covers any kind of file, or stream of data, that can be stored, printed, read, or
viewed. This would include files for browsers, desktop applications, such as word
processing or desk -top publishing, and specialized software programs databases,
GIS, and their viewers.
76
Packet Pg. 236
8.1.b
Graphics Includes photographs, pictures, video, images, animations, movies, or drawings.
Display Includes monitors, flat -panel active or passive matrix displays, monochrome LCDs,
projectors, televisions, handheld screens and virtual -reality tools.
Audio Includes any sounds, recordings and files containing sounds or voice.
All employees provided or granted device, software or systems access will be provided a copy
of this policy or a "link" to the policy where it may be viewed and/or printed. Any questions
concerning the policy should be directed to the employee's supervisor.
If there is any portion of this policy that is not clearly understood by the employee, it is the
employee's responsibility to bring the question to the attention of their supervisor for
clarification.
6.0 Detailed Policy Provisions
1. Management and Administration
1.1. The City of Edmonds has software and systems in place that can monitor and record
all software and systems usage. Most systems such as electronic mail, facsimile
transmissions, Internet traffic, and voice mail are technologies that create an electronic
record. This is what separates these from other forms of communication such as a
telephone conversation. An electronic record, like a paper record, is reproducible and
therefore special care must be taken to avoid improper dissemination of protected or
confidential information. Electronic records are subject to public disclosure laws to the
same extent as are paper records. Electronic records may be inspected for audit or
legitimate operational or management purposes. The City reserves the right to inspect
any and all files stored in any areas of City systems in order to assure compliance with
policy.
Electronic records are to be kept, maintained, released, withheld, and destroyed only in
accordance with the Public Disclosure Act (RCW 42.17) and the law governing
preservation and destruction of public records (RCW 40.14).
1.2. The City's security systems are capable of recording (for each and every user) each
World Wide Web site visit, each chat newsgroup or email message, and each file
transfer into and out of City systems, and other communications related information.
The City reserves the right to monitor and record such uses at any time. No employee
should have any expectation of personal privacy as to their communication systems
usage or use of any software or hardware provided by the City. The City will review
communication systems activity and analyze usage patterns, and may use this data to
assure that City communication systems resources are devoted to maintaining the
highest levels of productivity.
1.3. The creation or transmission of any kind of sexually explicit image or document on any
City system is a violation of the City's policy on sexual harassment (see Personnel
Policies Section 2.4, Sexual Harassment Prohibited). Some images or documents do
not apply to this policy, such as the legitimate needs of public safety agencies. In
addition sexually explicit material may not be accessed, viewed, downloaded, archived,
77
Packet Pg. 237
8.1.b
stored, distributed, edited or recorded using our network or communication systems. The
City of Edmonds uses independently supplied software and data to identify
inappropriate or sexually -explicit material. The City may block access to all such sites
of which the City becomes aware. If an employee is inadvertently connected to a site
that contains sexually explicit or offensive material, the employee must disconnect from
that site immediately, regardless of whether that site had been previously deemed
acceptable by any screening or rating program.
1.4. The creation or transmission of derogatory, inflammatory or harassing messages or
content (including, without limitation, derogatory, inflammatory or harassing remarks
about an individual's race, age, gender, disability, religion, national origin, marital
status, military or honorably discharged veteran status, sexual orientation, including
gender expression or identity, genetic information or any other protected characteristic)
is a violation both of this policy and of the City's Anti -Harassment Policy.
1.5. Use of City communication systems for solicitation of non -City business or for personal
gain is prohibited.
1.6. The City of Edmonds communication systems and computing resources must not be
used to violate the laws and regulations of the United States or any other nation or the
laws and regulations of any county, city, province or other local jurisdiction in any
material way. Use of any City resources for illegal activity is grounds for discipline, up
to and including immediate dismissal and consistent with applicable law. The City will
cooperate with legitimate law enforcement and regulatory agencies for logs, diaries
and archives on employee activities.
1.7. Any software or files downloaded via the City's devices, software, or systems into the
City's systems may be used only in ways that are consistent with their licenses or
copyrights.
1.8. No employee may use City systems to knowingly download or distribute pirated
software or data. Any file that is downloaded must be scanned for viruses before it is run
or accessed.
1.9. No employee may use a City device, software, or its systems to deliberately propagate
any viruses or other code harmful to City data or systems.
1.10. No employee may use City devices, software, or systems to knowingly disable or
overload any computer system or network or to circumvent any security feature of the
systems.
1.11. Each employee shall identify themselves honestly, accurately and completely
(including City department and function where requested) when participating in
authorized chats or newsgroups, or when setting up accounts on outside computer
systems.
1.12. Only those employees or officials who are duly authorized to speak on behalf of the
City to the media, to analysts or in public gatherings may speak/write in the name of
the City to any electronic media, such as newsgroup, chat room, blog, or social
media. Other employees may participate in electronic media in the course of business
78
Packet Pg. 238
8.1.b
when authorized and relevant to their duties, and should be cautious to make it clear
when they are expressing an individual opinion as opposed to establishing or
representing the City's position or policy on a matter. Where an individual participant
is identified as an employee or agent of the City of Edmonds, the employee must
refrain from political advocacy and must refrain from the unauthorized endorsement or
appearance of endorsement by the City of any commercial product or service.
1.13. The City of Edmonds retains proprietary rights and the copyright to any material
posted to any electronic media (including, without limitation, any social media, forum,
newsgroup, chat room or World Wide Web) by any employee in the course of his or
her duties with the City, unless otherwise provided by law.
1.14. Electronic transmission of protected or confidential City information is governed by the
same rules and principles that govern paper transmittals. Protected or confidential
City information may include, but is not limited to, certain financial data, personal
data, certain proprietary information, security information, trade secrets, and any other
material exempted from disclosure, or required to be held confidential by law and City
policies and/or procedures. The unauthorized release of protected information -
whether or not the release is inadvertent - may subject an employee to penalties or
discipline under existing policies and procedures.
1.15. A wide variety of materials may be deemed offensive by colleagues, customers or
business suppliers. Employees must be aware of this and not store, view, print or
redistribute any document or graphic file that is not directly related to the user's job or
City activities, or that is likely to be deemed offensive by a reasonable person.
(Exception: Viewing of unsolicited material sent to the employee.)
1.16. Employees must understand that copyright, trademarks, libel, slander and public
speech control laws of all jurisdictions in which the City conducts business apply to
the City and its employees. Care must be taken so that the use of the communication
systems does not inadvertently violate any laws which might be enforceable against
the City.
1.16.1. Employees with device and communication systems access may only
download software for direct business use, and they must arrange to have
such software properly licensed and/or registered with Information Services.
Downloaded software if subject to a license must be used only under the
terms of its license.
1.16.2. Employees may not download entertainment software or games or play
games with others over the communication systems.
1.16.3. Employees may not download audio, images or videos unless there is an
explicit business -related use for the material and such downloading does not
violate any copyright or licensing requirements.
1.17. Employees may not upload any software licensed to the City or data owned or
licensed by the City without explicit authorization from the manager responsible for
the system, software or data.
79
Packet Pg. 239
8.1.b
1.17.1. All software applications installed on any City owned device must be approved by
the Information Technology Department prior to installation.
1.18. Applications, systems, hardware, tampering or procedures that bypass,
circumnavigate or disable any process required to be undertaken in order for the City
to remain in compliance with RCW 42.56 (Public Records Act) shall not be permitted.
2. Technical
2.1. User identification (IDs) and passwords help maintain individual accountability for
communication systems resource usage. However, the issuance of ID's and
passwords is not intended to create any personal privacy rights. Any employee who
obtains a password of or for a device or system resource must keep that password
confidential, except for communication with authorized personnel. City policy prohibits
the sharing of user IDs or passwords obtained for access to devices, software and
systems. Employees shall not use the password or ID of another user, except in
cases of job related necessity as approved by the Department Head. Employees
shall not reveal the password or ID to an unauthorized person or entity.
2.2. Video and audio streaming and downloading technologies represent significant data
traffic which cause local network congestion. Employees should schedule
communications -intensive operations such as large file transfers, video or audio
downloads, mass e-mailings and the like so as not to impact other users of the City's
systems. The preferred time for such transfers are the off peak hours between 6:00
PM and 7:00 AM Pacific time.
3. Security
3.1. The City has installed a variety of firewalls, application, network address screening
programs and other security systems to assure the safety and security of systems.
Any employee who attempts to disable, defeat or circumvent any security facility is
subject to discipline up to and including dismissal and possible criminal prosecution.
3.2. Files containing confidential and/or protected data that are transferred in any way
across communication systems must be protected.
3.3. Devices that use their own network to create an independent data connection can
sidestep network security mechanisms. These independent connections to outside
networks can be used by an attacker to compromise City software, systems and
networks. Any device used for an independent network connection must be isolated
from the City's internal networks and approved in advance by Information Services.
3.4. Only those communication systems, services and functions with documented City
business purpose will be enabled at the systems firewall.
4. Incidental use
4.1. De minimis use is an infrequent or occasional use that results in little or no actual cost
to the City. An occasional brief local phone call, Internet access or email to make a
80
Packet Pg. 240
medical or dental appointment is an allowable de minimis use of communications
systems. The cost of a brief local phone call is negligible and need not interfere with
job performance.
4.2. The proper stewardship of City resources, including funds, facilities, tools, property,
and employees and their time, is a responsibility that all employees share.
Accordingly, employees may not use devices, software, or systems for personal benefit
or gain or for the benefit or gain of other individuals or outside organizations. Personal
benefit or gain may include a use solely for personal convenience, or a use to avoid
personal expense.
4.3. Responsibility and accountability for the appropriate use of devices, software, or
systems ultimately rests with the individual City official and City employee, or with the
City official or City employee who authorizes such use. Employees and officials are
cautioned that their own personal use of devices, software, or systems should never
interfere with another City official or employee, or obligate another employee to make
personal use of City resources. In addition, City employees have an affirmative duty
to ensure that any personal use of devices, software, and systems is the most
efficient in terms of time and resources.
4.4. Extensive or repeated personal misuse of City resources, including time, significantly
undermines public trust in government. Nevertheless, a very limited personal use of
City devices, software, and systems that supports organizational effectiveness would
not undermine public trust and confidence.
4.5. Subject to restrictions elsewhere in this policy, a City official or employee may make an
occasional, but limited, personal use of devices, software, or system resources only if
each of the following conditions are met:
4.6. There is little or no cost to the City;
4.6.1. Any use is brief in duration, occurs infrequently, and is the most effective use
of time or resources;
4.6.2. The use does not interfere with the performance of the officer's or employee's
official duties;
4.6.3. The use does not disrupt or distract from the conduct of City business due to
volume or frequency;
4.6.4. The use does not disrupt other City employees and does not obligate them to
make a personal use of City resources; and
4.6.5. The use does not compromise the security or integrity of City property,
information, or software.
4.7. The City Code, state and federal laws, strictly prohibit uses of taxpayer resources for
private benefit or partisan political purposes. Any use of City resources to support
such activity clearly undermines public confidence in government and reflects
negatively on City employees generally. In compliance with these provisions, this
81
Packet Pg. 241
policy explicitly prohibits, at all times and to any degree, the following private uses of
devices, software, and systems and resources:
4.7.1. Any use for the purpose of conducting an outside business or private
employment.
4.7.2. Any use for the purpose of supporting, promoting the interests of, or soliciting
for an outside organization or group, including, but not limited to: a private
business, a nonprofit organization, political candidate, a political party, or a
ballot issue (unless provided for by law, City code, or other policy). (Note: It is
not intended to prohibit forwarding information related to United Way or other
organizations related to city government such as the Association of
Washington Cities (AWC)).
4.7.3. Any use for the purpose of assisting a campaign for election of a person to an
office or for the promotion of or opposition to a ballot proposition.
4.7.4. Any use related to conduct that is prohibited by a federal or state law or rule,
or a City code or policy; and
4.7.5. Any private use of any devices, software, or systems property that has been
removed from City facilities or other official duty stations, even if there is no
cost to the City.
4.8. The general ethics standard is that any use of devices, software, or systems
resources other than for official business purposes needs to be brief in duration and
frequency to ensure there is little or no cost and the use does not interfere with the
performance of official duties.
5. Policy Changes; Other City of Edmonds Policies
5.1. The City of Edmonds Information Services may modify or revise its devices, software,
and systems use policies (including these specific regulations) at any time, in its sole
discretion. The City will notify the Union of any changes in policy that may affect
wages, hours, or working conditions prior to implementation. Employees are required
to comply with all such subsequent modifications or revisions. Modifications and/or
revisions will be posted on a shared network resource, posted on City Web sites,
distributed through email, staff meetings or other communication method.
5.2. These devices, software, and systems use policies are in addition to, and do not
replace or supersede, any and all other policies promulgated by the City from time to
time which are applicable to its employees (including general policies relating to
misuse of City assets or resources, sexual harassment, unauthorized public speaking
and misappropriation or theft of intellectual property). Misuse or inappropriate use of
devices, software, or resources, in violation of these or any other City policy, may
result in discipline, up to and including discharge.
5.3. Violation of these policies may result in discipline, up to and including discharge,
regardless of whether the particular section or paragraph refers to disciplinary action.
82
Packet Pg. 242
6. References:
6.2. Regulatory Codes of Washington (RCW) 42.52.160, 42.52.180, 42.17.190
6.3. Washington Administrative Code (WAC) 292-120-035, 292-110-010
83
Packet Pg. 243
Appendix B
Drug and Alcohol Testing Policies and Procedures
Introduction: The City of Edmonds has adopted a substance abuse policy as part of the
Personnel Policies that establishes that any employee may be required to submit to alcohol or
controlled substance testing for reasons described in this policy. The City reserves the right to
designate certain positions as "safety sensitive," which may require pre -employment drug
screening and random drug testing. Additionally, drug and alcohol testing policies and
procedures are required by the U.S. Department of Transportation for employees who are
required to have a Commercial Driver's License (CDL) to perform their job.
This document has three parts: 1) policies that apply to employees who are not required to
have a CDL (non-CDL employees); 2) policies that apply to employees who are required to
have a CDL; and 3) procedures applicable to all employees .
PART I: POLICIES THAT APPLY TO ALL EMPLOYEES WHO ARE NOT REQUIRED TO
HAVE A CDL (NON-CDL EMPLOYEES)
Policy
The City of Edmonds is committed to protecting the health, safety and well-being of its
employees and all individuals who come into contact with our employees and workplace. In
addition, we strive to create and maintain a productive and efficient work environment in which
all employees have an opportunity to thrive and be successful. Recognizing that drug and
alcohol use and abuse can pose a serious threat to these goals, the City of Edmonds is
committed to providing a drug and alcohol -free workplace for all of its employees.
Definitions
Drugs - For purposes of Part I of this policy, "drugs" refers to any illegal substance or controlled
substance as defined by the federal Controlled Substances Act, taken without a valid
prescription, including but not limited to: marijuana (THC), cocaine, opiates, synthetic opiates,
phencyclidine (PCP), and amphetamines.
Alcohol — "Alcohol" means ethyl alcohol, the intoxicating agent in alcoholic beverages, or other
low molecular weight alcohols, including methyl or isopropyl alcohol.
Medical Review Officer (MRO) - The Medical Review Officer is the licensed physician
responsible for receiving and interpreting laboratory results from the urine drug tests.
Reasonable Suspicion — Reasonable suspicion is based on specific personal observations
that a City of Edmonds Human Resource representative or a supervisor can describe and
document (using a Reasonable Suspicion Testing and Documentation Form) regarding an
employee's appearance, behavior, speech, breath odor, or other factors that indicate the
employee may be under the influence of alcohol or drugs.
Substance Abuse Professional (SAP) - A Substance Abuse Professional is a licensed
physician, a licensed or certified psychologist, social worker, employee assistance professional,
or addiction counselor (certified by the National Association of Alcoholism and Drug Abuse
84
Packet Pg. 244
Counselors Certification Commission) with knowledge of and clinical experience in the
diagnosis and treatment of alcohol and drug -related disorders.
Drug and Alcohol Testing
Tests
The City of Edmonds may test any employee or applicant for drugs or alcohol as set forth in this
policy. This includes urine drug testing and evidential breath alcohol testing. Alcohol and drug
testing required by this policy is a mandatory condition of employment. Refusing to submit to
such tests constitutes a violation of City policy and will result in termination of employment (or,
for an applicant, withdrawal of the conditional job offer.)
Reasonable Suspicion — Whenever a City of Edmonds Human Resource representative, or a
supervisor has reasonable suspicion (described and documented using a Reasonable
Suspicion Testing and Documentation Form) suggesting that the employee is under the
influence of alcohol or drugs, the employee shall submit to a reasonable suspicion drug and/or
alcohol test. Only supervisors who have been trained in detecting the symptoms of alcohol
misuse or drug use and who have directly observed behaviors, appearance or physical
symptoms can subject an employee to reasonable suspicion testing. Supervisors should
complete a Documentation Form and, if possible, have the form signed by a witness.
If a supervisor has reasonable suspicion to believe that an employee who is on duty, about to
go on duty, or just completed duty is under any influence of drugs or alcohol, the supervisor will
remove the employee from duty immediately. The employee will be advised of the reasons for
reasonable suspicion and will be transported to the collection site by the supervisor for testing.
If a reasonable suspicion alcohol test is not conducted within two hours of determination that it
is necessary, the supervisor will prepare and maintain documentation of the reasons why it did
not occur within that time frame.
Post -Accident — An employee who is involved in an accident while driving a vehicle for City
business will be required to submit to a drug and alcohol test if the accident -results in (1) a
fatality; (2) bodily injury to a person who, as a result of the injury, immediately receives medical
treatment away from the scene of the accident; or (3) one or more motor vehicles incurring
disabling damage requiring the vehicle to be transported away from the scene by a tow truck or
other vehicle; and (b) the employee caused or contributed to the accident and there is reasonable
Possibility that drugs or alcohol could have contributed to the accident..
After an accident, employees are responsible for contacting their immediate supervisor or other
management personnel. If the above conditions are met, the employee must make himself or
herself available for post -accident testing as soon as possible. Post -accident testing for alcohol
should occur within two hours if possible, but may not exceed eight hours. Testing for drugs
should occur within 32 hours.
An employee who does not comply with the post -accident testing will be considered to have
refused testing and will be subject to disciplinary action. An employee in a post -accident
situation should cooperate with law enforcement personnel investigating the scene.
Supervisors are responsible for determining if the accident qualifies the driver for post -accident
testing and should escort the employee to the collection site if possible. If an employee is
85
Packet Pg. 245
8.1.b
unable to provide consent to testing due to their medical condition, the supervisor will document
the reasons why the employee was not tested. If testing is not completed within the required
time following an accident, the supervisor will document in writing why the tests were not
administered.
Return to Duty — Employees who have violated this policy but are allowed to return to work
must test negative prior to being released for duty. A return -to -duty test following alcohol
misuse may not exceed an alcohol concentration of 0.02.
Follow Up — An employee who is referred for assistance related to alcohol misuse and/or use of
drugs may be subject to unannounced follow-up testing for a period not to exceed twenty-four
(24) months as directed by a Substance Abuse Professional. The number and frequency of
follow-up testing will be determined by the Substance Abuse Professional, but will not be less
than six (6) tests in the first twelve (12) months following the employee's return to duty.
PROHIBITED CONDUCT
The City of Edmonds strictly prohibits the following:
• Reporting to work or remaining on duty under the influence of alcohol or drugs.
• Testing positive for alcohol or drugs. An alcohol concentration of 0.02 or higher is
considered a positive test.
• The use, possession, manufacture, distribution, dispensing, transfer or trafficking of
alcohol or drugs and their paraphernalia in any amount or any manner on City premises,
in City vehicles, or while on duty at any time.
• Operating a City vehicle within four (4) hours after consuming any amount of alcohol. An
on -call employee who consumes any amount of alcohol within four (4) hours of being
called in must acknowledge the use of alcohol and may not report for duty.
• The unauthorized use or distribution of prescription drugs on City premises, in City
vehicles, or while on duty at any time.
• The use of any legally obtained drug (prescription or over-the-counter) when such use
adversely affects an employee's job performance, their safety or the safety of others, or
any combination thereof.
• Violations of this policy.
Employees who are taking medically prescribed or over-the-counter drugs should notify their
supervisor if the medication may cause a direct threat by impairing job performance of safety -
sensitive functions. Employees are prohibited from distributing, possessing, or reporting to work
under the influence of marijuana under all circumstances, including where the employee has a
medical prescription or a medical marijuana green card.
Any employee found in violation of the above stated prohibitions will be subject to disciplinary
action up to and including termination.
REFUSAL TO SUBMIT
An employee may not refuse to submit to a post -accident, reasonable suspicion, or follow-up
alcohol or drug test as directed by this policy. A refusal is treated as though the test, if taken,
was positive.
86
Packet Pg. 246
An employee may not tamper with, adulterate, alter, substitute or otherwise obstruct any testing
process required under this policy. Tampering, adulteration, substitution, or other interference
with the collection and testing process are considered a refusal to test.
CONSEQUENCES OF ENGAGING IN PROHIBITED CONDUCT
Employees are subject to disciplinary action up to and including termination (and as specified in
the Personnel Policies) for violating this policy. All employees, regardless of disciplinary action,
will be advised of resources available for assistance with drug or alcohol misuse.
Employees who violate this policy but whose employment is not terminated will not be permitted
to return to work unless the employee:
1. has been evaluated by a SAP; and
2. if recommended by a SAP, has properly followed any rehabilitation
prescribed; and
3. has had a post -treatment evaluation by the original SAP and is released to
return to work; and,
4. has a verified negative return -to -duty test. A return to duty test following
alcohol misuse may not exceed an alcohol concentration of 0.02.
An employee who successfully returns to work will be subject to follow-up random testing as
recommended by the SAP with a minimum of six (6) such unscheduled tests within the first
twelve (12) months of returning to duty.
PART II: POLICIES THAT APPLY TO EMPLOYEES WITH COMMERCIAL DRIVER'S
LICENSES
Purpose
The purpose of this part of this policy is to establish compliance with the Federal Motor Carriers
Safety Administration regulations requiring drug and alcohol testing for Commercial Driver's
License holders. Regulations issued by the United States Department of Transportation
mandate urine drug and evidential breath alcohol testing for employees in safety sensitive
positions, including those who are required to hold certain Commercial Driver's Licenses.
These regulations may be found in 49 CFR Part 40 and Part 382 of the U.S. Code. This policy
sets forth the City of Edmonds alcohol and drug testing program and the testing and reporting
requirements as required by those regulations.
Application
Part II applies to all employees of the City who are required to have and maintain a Commercial
Driver's License in order to perform the duties of their job.
Policy
The City has a significant interest in the health and safety of its employees and the citizens of
the City of Edmonds. In furtherance of that interest, it is the policy of the City to take those
steps necessary to ensure that its employees perform their duties and responsibilities free of the
influence of drugs and alcohol. Employees are encouraged to seek confidential counseling on
problems associated with alcohol and drug abuse through the Employee Assistance Program.
87
Packet Pg. 247
There will be mandatory drug and alcohol testing for employees and job applicants as outlined
in this part of this policy.
Definitions
Commercial Vehicle - A commercial vehicle is one that either: 1) has a gross vehicle weight of
over 26,000 pounds (including combined weight if towed unit weighs over 10,000 pounds); 2) is
designed to transport 16 or more persons, including the driver; or 3) is used to transport
hazardous materials.
Driver - All employees whose positions may involve driving a commercial vehicle and which
require the possession of a Commercial Driver's License.
Drugs - For the purposes of this policy, in accordance with the applicable federal regulations for
Commercial Driver's License holders, "drugs" refers to the following five substances: marijuana
(THC), cocaine, opiates, phencyclidine (PCP), and amphetamines. Nothing in this policy shall
preclude the City from requesting testing for additional illegal or controlled substances taken
without a valid prescription, including but not limited to synthetic opiates.
Follow Up -An employee who is referred for assistance related to alcohol misuse and/or use of
drugs may be subject to unannounced follow-up testing for a period not to exceed sixty (60)
months as directed by a Substance Abuse Professional. The number and frequency of follow-
up testing will be determined by the Substance Abuse Professional, but will not be less than six
(6) tests in the first twelve (12) months following the employee's return to duty.
Medical Review Officer (MRO) - The Medical Review Officer is the licensed physician
responsible for receiving and interpreting laboratory results from the urine drug tests.
Pre -Employment — After receiving a conditional offer of employment, applicants whose position
requires a CDL are required to submit to, and successfully pass, a drug test.
Reasonable Suspicion — Reasonable suspicion is based on specific personal observations
that a City of Edmonds Human Resource representative or a supervisor can describe and
document (using a Reasonable Suspicion Testing and Documentation Form) regarding an
employee's current appearance, behavior, speech and breath odor or other factors that
suggests the employee is under the influence of alcohol or drugs.
Return to Duty -Employees who have violated this policy and who under the discipline policy
are allowed to return to work, must test negative prior to being released for duty. A return to
duty test following alcohol misuse may not exceed an alcohol concentration of 0.02.
Safety Sensitive Position - For purposes of this part (Part II) of this policy, these are positions
that require a Commercial Driver's License.
Substance Abuse Professional (SAP) - A Substance Abuse Professional is a licensed
physician, or a licensed or certified psychologist, social worker, employee assistance
professional, or addiction counselor (certified by the National Association of Alcoholism and
Drug Abuse Counselors Certification Commission) with knowledge of and clinical experience in
the diagnosis and treatment of alcohol and drug -related disorders. The SAP is responsible for
evaluating employees with positive test results.
88
Packet Pg. 248
Prohibited Conduct.
The following conduct regarding alcohol and drug use or abuse is prohibited:
A. Alcohol
• An employee may not report for or remain on duty requiring the performance of duties
covered under this policy while having an alcohol concentration of 0.02 or greater.
• An employee may not possess or use alcohol while on duty or while operating a City
vehicle.
An employee may not operate a commercial vehicle within four (4) hours after
consuming alcohol. An on -call employee who consumes alcohol within four (4)
hours of being called in must acknowledge the use of alcohol and may not report for
duty.
B. Drugs
Reporting for duty or remaining on duty when the employee has used a drug or drugs is
strictly prohibited, as defined with these adopted policies.
C. Use of Prescription Medication
Except for medical marijuana, use of prescription medication or over-the-counter
medication pursuant to instructions of a physician who has advised the employee that
the substance does not adversely affect the employee's ability to safely operate a
commercial vehicle is not a violation of this policy. Employees who are taking a
prescription or over-the-counter medication that may impair their ability to perform their
duties safely and effectively must inform their supervisor and may be required to provide
written notice from their physician or pharmacist with respect to the effects of such
substances and their ability to safely and effectively perform their job. Employees are
prohibited from distributing, possessing, or reporting to work under the influence of
marijuana even if the employee has a medical marijuana prescription or medical
marijuana green card.
D. Refusal to Submit to a Required Test
An employee may not refuse to submit to a post -accident, random, reasonable
suspicion, or follow-up alcohol or drug test as directed by this part of this policy. A
refusal is treated as though the test, if taken, was positive.
E. Positive Drug Test
An employee may not report for duty or remain on duty requiring the performance of
duties covered under this policy if the employee tests positive for drugs or alcohol.
F. Tampering with a Required Test
An employee may not tamper with, adulterate, alter, substitute or otherwise obstruct any
testing process required under this policy. Tampering, adulteration, substitution, or other
interference with the collection and testing process are considered a refusal to test.
89
Packet Pg. 249
Testing
1. Pre -employment Drug Testing
All individuals who are covered by this part of this policy must pass a drug test as a post -
offer condition of employment.
2. Reasonable Suspicion Testing
Employees subject to this part of this policy shall submit to a drug and/or alcohol test
when the City reasonably suspects that this policy may have been or is presently being
violated. A referral for testing will be based on contemporaneous, articulated
observations. Only supervisors who have been trained in detecting the symptoms of
alcohol misuse or drug use and who have directly observed behaviors, appearance or
physical symptoms can subject an employee to reasonable suspicion testing.
Alcohol testing for reasonable suspicion may only be conducted just before, during or
after an employee operates a commercial vehicle. If removed from duty based on
reasonable suspicion of alcohol use and an alcohol test is not administered within eight
hours, the employee will not be allowed to perform or continue to perform covered
functions until:
a) an alcohol test is administered and the driver's breath alcohol concentration
measures less than 0.02; or
b) Twenty-four (24) hours have elapsed following the determination that there is
reasonable suspicion to believe that the employee has violated this policy
concerning the use of alcohol.
3. Post -Accident Testing
All employees covered by Part II of this policy will be subject to post -accident testing if
they are involved in an accident with a commercial vehicle on a public road or right-of-
way which results in:
a) A fatality OR
b) The driver receives a citation under state or local law for a moving violation
AND
i. there is bodily injury to a person who, as a result of the injury,
immediately receives medical treatment away from the scene OR
ii. one or more motor vehicles incurs disabling damage requiring the
vehicle to be transported away from the scene by a tow truck or other
vehicle.
Post -accident testing for alcohol should occur within two hours if possible, but may not
exceed eight hours. Testing for drugs should occur within thirty-two (32) hours.
After an accident, employees are responsible for contacting the immediate supervisor or
other management personnel and remaining readily available for testing. An employee
who does not comply with the post -accident testing will be considered to have refused
testing and will be subject to disciplinary action. An employee in a post -accident
situation should cooperate with law enforcement personnel investigating the scene.
90
Packet Pg. 250
8.1.b
Supervisors are responsible for determining if the accident qualifies the driver for post -
accident testing and should escort the employee to the collection site if possible. If an
employee is unable to provide consent to testing due to a medical condition, the
supervisor will document the reasons why the employee was not tested. If testing is not
completed within the required time following an accident, the supervisor will document in
writing why the tests were not administered.
4. Random Testing
Employees covered by these procedures have been included in the AWC Drug and
Alcohol Testing Consortium pool. This pool contains all eligible individuals from all of the
consortium members. The pool database is managed by HealthForce Partners and is
updated monthly as changes in personnel occur.
The annual random testing rate required under federal regulations is fifty (50) percent of
the pool of employees covered by this policy for drug testing and ten (10) percent of the
pool for alcohol testing. This means that if the pool contains 1,000 members, there will
be at least 500 random drug tests and at least 100 random alcohol tests conducted
throughout the year.
HealthForce Partners uses a software program to randomly select individuals for random
testing on a monthly basis. Some individuals will be selected for drug testing and others
will be selected for both drug and alcohol testing.
Employees selected for random testing will be scheduled for a test by the Designated
Employer Representative at some time during the month that the name was selected.
Employees selected for alcohol testing may only be tested just before, during or after
driving a commercial vehicle. Employees will not be notified until just prior to the testing.
Upon notification of selection for random testing, the employee will receive an Employee
Notification of Scheduled Drug and/or Alcohol Test letter from the Designated Employer
Representative. The employee will be asked to sign this letter and a Testing Consent
form. The employee must present the Employee Notification of Scheduled Drug and/or
Alcohol Test letter at the collection site along with picture identification at the time of
testing. A copy of all of the forms will be retained by the City.
After notification, the employee must proceed immediately and directly to the collection
site for testing.
If an employee scheduled for an alcohol test receives a confirmed test result with a
breath alcohol level of 0.02 or above and is unaccompanied at the collection site, a
supervisor will be called to the site to transport the employee.
Refusing to submit to a test will be considered the same as a positive test result and will
subject the employee to the same consequences as receiving a positive test result.
5. Return to Duty Testing
Employees who have violated Part II of this policy, including those who have tested
positive on a drug or alcohol test, and who are allowed to return to work, must test
negative prior to being released for duty. A return to duty test following alcohol misuse
may not exceed an alcohol concentration of 0.02.
91
Packet Pg. 251
8.1.b
6. Follow-up Testing
An employee who is referred for assistance related to alcohol misuse and/or use of
drugs is subject to unannounced follow-up testing for a period not to exceed sixty (60)
months as directed by a Substance Abuse Professional. The number and frequency of
follow-up testing will be determined by the Substance Abuse Professional, but will not be
less than six (6) tests in the first twelve (12) months following the employee's return to
duty.
7. Split Sample Testing
Employees who test positive for drugs may request a second test of the remaining
portion of the split sample within 72 hours of notification of a positive test result by the
Medical Review Officer.
Refusal To Take An Alcohol Or Drug Test.
No employee shall refuse to submit to an alcohol or drug test as directed under this
policy. A refusal to submit shall include, but is not limited to:
a. a failure to provide adequate breath for testing without a valid medical
explanation;
b. failure to provide adequate urine for drug testing without a valid medical
explanation;
c. engaging in conduct that obstructs the testing process;
d. failure to appear for a test;
e. failure to remain at the testing site until the testing process is completed;
f. failure to permit the monitoring of the provision of a specimen as directed by
the collector;
g. failure to take a second test as directed by the collector;
h. tampering with a urine sample;
i. failure to complete all required forms and documents.
Refusal to submit to a test shall be considered the same as a positive test result.
Securing Information From Previous Employers.
If a person is to be hired into a position subject to this part of this policy and during the
previous two (2) years has worked as a driver of a commercial vehicle, that person must
authorize a request of all employers of the driver within the past two (2) years to release
information on the following:
a. Positive alcohol or drug tests
b. Refusal to be tested
The City will make a good faith effort to obtain and review the information from prior
employers within twenty-eight (28) days of the person performing safety sensitive duties
for the first time.
Applicants are directed to disclose to the City any positive federal drug tests taken for
entities other than bona fide employers within the previous two years.
92
Packet Pg. 252
If the City obtains information that indicates either a positive test or that a refusal to be
tested occurred within the past two (2) years, that person will not be permitted to drive
commercial vehicles unless subsequent information indicates that an evaluation by a
Substance Abuse Professional (SAP) was made, return to duty testing was
administered, and the individual remains in compliance with the return to duty provisions
outlined by the original SAP.
Confidentiality and Record Retention.
All records related to drug and alcohol testing will be maintained in a secure location with
controlled access. These records will be kept separate from records pertaining to all
other employees.
Consequences of Engaging in Prohibited Conduct or Positive Drug or Alcohol Tests.
A. Discipline
An employee will be subject to appropriate disciplinary action as specified in the
Personnel Policies up to and including termination from employment if:
1. the employee tests positive for a drug or drugs;
2. results from an alcohol test indicate a breath alcohol level of 0.04 or greater;
and/or,
3. the employee has engaged in prohibited conduct as outlined in the Personnel
Policies.
All employees, regardless of disciplinary action taken, will be advised of resources
available to the employee in evaluating or resolving problems associated with drug use
or alcohol misuse.
B. Positive Test Result and/or Engaging in Prohibited Conduct.
The following provisions apply to employees who are not terminated for violating this
policy:
If an employee tests positive for drugs or has an alcohol test that indicates a breath alcohol
level of 0.02 or greater from a random, reasonable suspicion or post -accident test, or
engages in prohibited conduct as outlined in the Personnel Policies, the employee will be
immediately removed from duties requiring the driving of a commercial vehicle. The
employee will not be permitted to return to work unless he/she:
1. has been evaluated by a qualified Substance Abuse Professional; and,
2. if recommended by a Substance Abuse Professional, has properly followed
any rehabilitation prescribed; and,
3. has had a post -treatment evaluation by the original SAP; and,
4. has a verified negative result on a return -to -duty alcohol (<0.02) and/or drug
test.
Upon completion of a recommended rehabilitation program and successful return to
work, an employee will be subject to follow-up random testing for up to sixty (60) months
as recommended by the Substance Abuse Professional, with a minimum of six (6) such
unscheduled tests within the first twelve (12) months of returning to duty.
93
Packet Pg. 253
Employee Assistance Program/Voluntary Referral.
The City supports employees who voluntarily seek assistance with alcohol or drug abuse.
Employees are encouraged to seek treatment voluntarily and to utilize the Employee Assistance
Program described in Part III. Any employee who comes forth and notifies the City of alcohol or
drug abuse problems will be given the assistance extended to employees with any other illness.
Any such program, however, may not interfere with the tests required by these rules. For
example, a driver may not identify himself/herself as unfit to drive after having been notified of a
random or reasonable suspicion test and expect to avoid the consequences for a positive test or
a refusal to test. In addition, voluntarily seeking assistance does not excuse any failure to
comply with all of the provisions of this part of this policy or other policies of the City.
Sick leave, vacation leave or leave of absence without pay may be granted for treatment and
rehabilitation as with other illnesses. Insurance coverage for treatment will be provided to the
extent of individual coverage. Confidentiality of information will be maintained as much as
possible at all times.
PART III: POLICIES APPLICABLE TO ALL EMPLOYEES
RESOURCES
A. Designated Employer Representative (DER)
The Human Resources Manager has been designated by the City to answer questions
about the program and program materials and may provide employees with resource
materials or referral assistance.
B. Employee Assistance Program
The City offers an Employee Assistance Program (EAP) designed to assist employees
and their families who are experiencing personal or job -related problems. The EAP is
available to employees who need assistance in dealing with a substance abuse problem.
Employees are encouraged to contact the EAP for assistance in early detection of
substance abuse problems and referral for treatment programs. All EAP services are
confidential and at no cost to the employee. Employees who would like information on
benefits of the Employee Assistance Program should contact the Human Resources
Department.
C. Testing, Evaluation and Referral Services
The City has joined the Association of Washington Cities (AWC) Drug and Alcohol
Testing Consortium for the administration of this program. The AWC Consortium has
contracted with HealthForce Partners to conduct the random testing services, provide
the testing laboratory facilities, arrange the testing collection sites, and provide the
Medical Review Officer (MRO) functions. The services of a Substance Abuse
Professional (SAP) are also available for employees with positive test results.
Drug and Alcohol Testing Collection Sites:
CarePlus Medical Center
14330 Aurora Avenue N
Shoreline, WA 98133
206.365.0220
94
Packet Pg. 254
Swedish/Stevens (after hours testing)
PacLab
21601 76" Ave. W.
Edmonds, WA 98026
(425) 640-4179
Testing Laboratory, as approved by the US Substance Abuse & Mental Health
Services Administration (SAMHSA):
LabCorp
1229 Madison Street, Suite 500
Seattle, WA 98104
206.386.2661
Medical Review Officer
Paragon MRO
Kirby Griffin, MD
9370 SW Greenburg Rd. Ste. 200
Portland, OR 97223
1-877-3225
Substance Abuse Professional
Compsych
1.800.570.9315
Compsych will refer caller to a Substance Abuse Professional in the local area.
TESTING PROCEDURES
A. Pre -Employment Testing
Following a conditional offer of employment, prospective employees will be tested for the
presence of drugs if being hired into a job requiring a CDL, or as determined by the City.
Current employees who are transferring from a position that does not require a
Commercial Driver's License to a position that does require one, will be tested for the
presence of drugs prior to performing duties that require driving or operating a
commercial vehicle.
A positive drug test result for an employment candidate will result in the City rescinding
the conditional offer of employment. The individual will only be eligible to re -apply for a
position covered by these procedures after six (6) months. Proof of compliance with
USDOT return -to -duty regulations will be required. A positive drug test result for an
employee seeking to transfer to a position requiring the driving of a commercial vehicle
will result in denial of the transfer and the employee will be subject to discipline as
described in the Drug and Alcohol Testing Policy.
B. Random Testing
1. After Hours Testing
95
Packet Pg. 255
If the need for testing occurs outside of the normal hours of operation of the designated
collection site, a supervisor or manager will be responsible for following the procedures
established by HealthForce Partners for such occurrences.
2. Dilute Specimens
If a test is reported to the City with a result of "Negative Dilute", the City will require the
employee to take another test immediately in the following circumstances: for pre-
employment, return to duty, reasonable cause, and follow up. The result of the
recollection shall become the official test of record.
TESTING COSTS AND COMPENSATION
A. Testing Costs
The City will pay for the following alcohol and or initial drug tests:
a. Random testing
b. Reasonable suspicion testing
c. Post -accident testing
d. Pre -employment
e. Follow-up testing
f. Return to duty testing
2. Employees are responsible for the costs associated with the following tests:
a. Split sample re -tests made at the employee's request
Split sample testing will be initiated by the MRO immediately upon the request of
the donor without regard to which party will ultimately be responsible for
payment. However, the City will pursue reimbursement from the donor if the split
test reconfirms the original positive result.
3. Substance Abuse Professional and rehabilitation costs will be the
responsibility of the employee.
B. Pay Status
1. For Time Spent Testing
Employees will be compensated for time spent to report to the testing facility and
be tested for the following alcohol and/or initial drug tests:
a. Random testing
b. Reasonable suspicion testing
c. Post -accident testing
e. Follow-up testing
2. Waiting for Results
Employees who have been asked to submit to a reasonable suspicion drug test
will be placed on paid leave pending the outcome of the test results. Such
employees are eligible to use accrued vacation or sick leave during this time. If
the test result is negative, the time will be paid and any sick or vacation leave
used will be credited.
96
Packet Pg. 256
8.1.b
3. Waiting to Return to Duty
An employee who receives a positive drug test or who tests 0.02 or greater on an
alcohol test is not allowed to return to work until all of the applicable requirements
are met as outlined in the above policies. Such employee may use accrued
vacation or sick leave during this absence.
TESTING METHODS
A. Drug Testing
Drug testing requires donors to provide a urine specimen of at least 45 ml to be
tested. The specimen will be sent to LabCorp, a laboratory certified by the
Substance Abuse and Mental Health Services Administration (SAMSHA) to
conduct screening and confirmation tests according to the protocols identified in
the Department of Transportation Rules. All test results will be reviewed by the
Medical Review Officer (MRO).
B. Alcohol Testing
Alcohol testing will be conducted using an approved evidential breath testing (EBT)
device operated by a trained breath alcohol technician (BAT) at the collection site.
TRAINING AND EDUCATION
The City will provide all affected employees with copies of the Drug and Alcohol Testing Policy
and other information as may be required by the federal regulations. Each employee must sign
a receipt upon having been provided the above referenced information.
Managers and supervisors designated to determine whether reasonable suspicion exists to
require an employee to undergo alcohol or drug testing will receive at least sixty (60) minutes of
training on alcohol and sixty (60) additional minutes of training on drug abuse. The training will
cover the physical, behavioral, speech and performance indicators of probable alcohol misuse
and use of controlled substances.
POLICY MODIFICATIONS
The City reserves the right to amend this policy as required by changes to Federal law, State
law, accepted industry practice, or for minor administrative modifications. Employees will be
notified in writing of any changes made that affect them. A current copy of this policy will be
kept in the office of the Drug Enforcement Representative and is to be incorporated as Appendix
B to the City of Edmonds Personnel Policies.
97
Packet Pg. 257
8.1.b
APPENDIX C
Drug Free Workplace Policy
Furthermore, as a condition of employment on a Federal contract or grant, employees must
abide by the terms of the City's Drug Free Workplace Policy, which is required by the Drug -Free
Workplace Act of 1988 (41 U.S.C. 81).
1. The City of Edmonds Recognizes Alcohol and Drug Abuse as Potential Health, It;
Safety and Security Problems.
• Drug use and abuse negatively impacts the City, the employee, and co-workers.
a
The City has adopted this Drug -Free Workplace policy to protect and benefit the
City and its employees by helping to create a safe and efficient work
2
environment.
a
2. All
Employees are Responsible for Maintaining a Drug Free Workplace.
a;
c
•
The City expects all employees to assist in maintaining a work environment free from
the effects of alcohol, drugs, or other intoxicating substances.
a
•
Employees are prohibited from unlawfully manufacturing, dispensing,
possessing, using or distributing alcohol or controlled substances on City
premises or in City vehicles during working hours. The use of prescription or
c
over-the-counter medications, when such use adversely affects an employee's
00
job performance, their safety or the safety of others, or any combination thereof,
is also prohibited.
c
•
This includes when the employee returns from his/her lunch break during which
°
.N
he/she consumed one of the above substances.
>
•
If an employee suspects his/her co-worker of being under the influence, he/she must
as
report it to the appropriate supervisor or Human Resources.
L
3. Employees
Shall Report to Work in an Appropriate Mental and Physical State.
a,
•
Employees are required to report to their lobs in an appropriate mental and physical
condition, ready to work.
;
•
If an employee may be impaired because of taking medication according to a
doctor's prescription, he/she is expected to discuss it with his/her supervisor before
N
commencing work that day.
j)
•
If a supervisor develops a reasonable suspicion that an employee is under the
influence of drugs or alcohol while at work, he/she may require that employee to take
a
a drug/alcohol test.
•
Reasonable suspicion includes, but is not limited to, abnormal coordination,
as
C
behavior, speech or odor, unusual work performance or attendance problems.
•
The suspicion needs to be confirmed by a reliable witness who has received
a
substance abuse awareness training.
•
All suspicious factors must be documented.
a
•
Since the symptoms mentioned above could be the result of other issues, every
z
effort must be made to confirm possibilities other than drug/alcohol influence before
o
requiring an employee to be tested.
a
Maintaining A DRUG FREE WORKPLACE
4. Employees Convicted of a Criminal Drug Violation Occurring on City Property or
Time Shall Report it to the City.
98
Packet Pg. 258
8.1.b
• Any employee who is convicted of any violation of any criminal drug statute
(including misdemeanors) for a violation occurring on City property or time shall
notify his or her supervisor within five (5) days of the conviction.
• Employees convicted of a drug -related crime shall be subject to termination. A
conviction includes any finding of quilt (including one agreed to by the employee), or
pleas of no contest, and/or any imposition of a fine, jail sentence or other penalty.
5. Employees With Drug or Alcohol Abuse Problems are Strongly Encouraged to
Seek Assistance.
• Employees who have an alcohol or drug abuse problem are strongly encouraged to
seek assistance through programs offered by the City's health carriers or the
Employee's Assistance Program.
6. The City will Utilize Available City Resources to Educate Employees About the
Dangers of Drug and Alcohol Abuse.
7. Violations of This Policv Mav Result in Discioline Up To and Includin
Termination.
• Any violation of this substance abuse policy will result in discipline up to and
including termination. Compliance with this substance abuse policy is a condition of
employment.
Al
a
99
Packet Pg. 259
APPENDIX DC
RECEIPT OF PERSONNEL POLICIES
All employees should read the following; then sign, date and return the form to Human
Resources Office. The form will be placed in the employee's personnel file.
Enclosed are the City of Edmonds Personnel Policies. These policies supersede any prior oral
or written statements of the City's Personnel Policies. It is your responsibility to read these
policies, as they will acquaint you with your employee benefits, our personnel practices and
rules, and some organizational philosophy. It is important to understand that these policies do
not create an employment contract or a guarantee of employment of any specific duration
between the City and its employees. Although we hope that your employment relationship with
us will be long term, we recognize that at times things do not always work out as hoped, and
either of us may decide to terminate the employment relationship. Unless specific rights are
granted to you in employment contracts, civil service rules, or elsewhere, all employees of the
City are considered at -will employees and may be terminated from City employment at any time,
with or without cause and with or without notice.
As the City grows and changes, personnel policies may change. The City, therefore, reserves
the right to revise, supplement, clarify or rescind any policy or portion of a policy when deemed
appropriate by the Mayor. Please refer to the on-line version or contact Human Resources for
the most up-to-date version. Please also understand that no supervisor, manager or
representative of the City other than the Mayor has the authority to make any written or verbal
statements or representations which are inconsistent with these policies.
The City, as the employer, reserves the right to deduct from an employee's final paycheck
and/or accrued benefits of any amounts advanced to an employee that remains unearned when
his or her employment with the City ends.
If you have any questions about these policies or any other policies of the City, please feel free
to ask your supervisor, department head or the Mayor.
Your signature below signifies you have received and understand the information stated above
and that violation of any of these policies may be subject to potential disciplinary action.
Employee Signature
Employee Printed Name
Date
100
Packet Pg. 260
8.2
City Council Agenda Item
Meeting Date: 02/7/2017
Shoreline Master Program (30 min.)
Staff Lead: Kernen Lien
Department: Planning Division
Preparer: Kernen Lien
Background/History
The City of Edmonds spent several years (2006 - 2014) revising its SMP consistent with updated state
guidelines. The City's review of the SMP update included ten meetings before the Planning Board from
October 2011 - November 2012 and eleven meetings before the City Council from December 2012
through November 2014, culminating in the adoption of Resolution 1326 expressing intent to adopt an
update to the Shoreline Master Program.
The Department of Ecology is responsible for ensuring statewide policies are upheld and implemented
when local SMPs are adopted and must approve local SMPs before they become effective. Following
the adoption of Resolution 1326, the City's updated SMP and supporting documentation was sent to
Ecology for review in December 2014. Ecology issued a conditional approval of the City's SMP on June
27, 2016.
The Conditional Approval included eight required changes to the City's SMP and one recommended
change. Five of the required changes relate to incorporating the recently adopted critical area ordinance
into the SMP. The three remaining required changes and the one recommended change are in regards
to the Urban Mixed Use IV Shoreline Environment around the Edmonds Marsh. The one recommended
change was to allow residential development within the Urban Mixed Use IV shoreline environment. The
Council has reviewed each of the required changes proposed by Ecology and taken preliminary votes on
each of the changes to provide direction to staff in preparing a response to Ecology.
The City of Edmonds responded to Ecology's conditional approval on October 19, 2016 accepting some
of Ecology's required changes and proposing alternatives to others (Exhibit 2). The alternatives
proposed by the City of Edmonds largely represented providing buffers and setbacks in the Urban Mixed
Use IV shoreline environment consistent with Ecology's Wetland Guidance for CAO Updates (Publication
No. 16-06-001). Department of Ecology responded to the City's proposed alternatives on January 10,
2017 (Exhibit 1).
Staff Recommendation
Discuss options for the Urban Mixed Use IV buffer/setbacks.
Narrative
Below is a summary of three options for the Council's consideration regarding the setback/buffer for the
Urban Mixed Use IV Shoreline Environment.
Packet Pg. 261
8.2
Ecology Proposed Buffer/Setback Options
Exhibit 1 contains Department of Ecology's January 10, 2017 response to the City of Edmonds proposed
alternatives to Ecology's conditional approval of the City's Shoreline Master Program. Ecology formally
accepts the City's actions and alternatives on Ecology's required changes 1 - 6 (incorporation of the
critical area regulations and dropping the interim designation for the Urban Mixed Use IV shoreline
environment). However, Ecology has offered two options for the City of Edmonds to consider regarding
the buffer and setbacks for the UMU IV shoreline environment. Ecology staff presented the two Options
at the January 24, 2017 Council meeting. Ecology's two options (Option A and Options B) are
summarized below.
Option A: 110-foot buffer/125-foot setback with clarification
This option would keep the Council's proposed alternative of applying the 110-buffer with a 15-foot
building setback that is consistent with Ecology's Wetland Guidance for CAO Updates (Publication No.
16-06-001), but allow for an alternative buffer width through applying the Interrupted Buffer provision
in ECDC 23.40.220.C.4 through a shoreline conditional use permit process. A shoreline conditional use
permit is decided by the hearing examiner in a public hearing and the hearing examiner's decision is
forwarded to the Department of Ecology for Ecology's approval, approval with conditions, or denial.
Option A
24.40.090 Shoreline Bulk and Dimensional Standards
Shoreline development Urban Mixed Use IV
All Other Commercial and Light Industrial Development
Shore Setback
1 n� 125 11018
Recreation
Shore Setback
15' 17
Residential Development
Shore Setback
1 n� 125 11018
Transportation and Parking
Uncovered Parking
Shore Setback
10 /50 125 11018
Covered Parking
Shore Setback
100j 50 125 11018
All Other Development
1 n� 125 11018
Footnote:
18. Setback for new development within the Urban Mixed -Use IV environment is 1-0015 feet from the
edge of a vegetative buffer. A 110-foot vegetative buffer is required to be established when an
Packet Pg. 262
8.2
approved master planned development is implemented on the north or south side of the marsh. An
alternative buffer width may be established with approval of a CUP and when consistent with
23.40.220.C.4.The 110-buffer may be established in the absence of a master planned redevelopment
through a standalone restoration project. New deve1...,.,- ent tivitieS vVithin the I Irbap IN.4aw,,d Use IV
Option B: Minimum 50-foot buffer/65-foot setback, after confirming through site specific scientific study
that a SO -foot buffer is appropriate for the UMU IV shoreline environment
This option would establish a buffer between 110 feet and 50 feet with a 15-foot building setback. In
this option, the appropriate buffer would be established through a master planned development and a
shoreline conditional use permit process and a site specific assessment. Ecology proposes the following
criteria for establishing the buffer: "The assessment shall determine the width based on the potential lift
in ecological functions through the re-establishment of a vegetated buffer and retrofitting storm water
system(s) to meet current State treatment standards. To ensure no net loss of ecological function from
site redevelopment, this study shall use the existing conditions as the baseline for assessing the
potential benefit of restoring the buffer and improving storm water treatment."
Option B
24.40.090 Shoreline Bulk and Dimensional Standards
Shoreline development Urban Mixed Use IV
All Other Commercial and Light Industrial Development
Shore Setback
� n� 125 110
65 5018
Recreation
Shore Setback
15' 17
Residential Development
Shore Setback
� n� 125 110
65 5018
Transportation and Parking
Uncovered Parking
Shore Setback
1 n� 125 110
65 5018
Covered Parking
Shore Setback
1 n� 125 110
65 5018
All Other Development
Packet Pg. 263
8.2
1 n� 125 110
65 5018
Footnote:
18. Setback for new development within the Urban Mixed -Use IV environment is 1-00 15 feet from the
edde of a vegetative buffer. A 4444ee-t-vegetative buffer is required to be established when an
approved master planned development is implemented on the north or south side of the marsh based
on approval of a CUP and site -specific assessment. The assessment shall determine the width based on
the potential lift in ecological functions through the re-establishment of a vegetated buffer and
retrofitting storm water system(s) to meet current State treatment standards. To ensure no net loss of
ecological function from site redevelopment, this study shall use the existing conditions as the baseline
for assessing the potential benefit of restoring the buffer and improving storm water treatment. The
buffer width shall not be less than 50 feet. The 110-buffer may be established in the absence of a
master planned redevelopment through a standalone restoration project. New development activities.
Staff Proposed Option C for Council Consideration
Staff has developed an Option C for Council consideration which combines portions of Option A and
Option B. Option C keeps the Council's 125/110 buffer as a baseline and, as with Options A & B, allows
an alternative buffer with a shoreline conditional use permit and site specific study. The study criteria
uses the criteria in the interrupted buffer provision as proposed by Option A, but the analysis uses the
criteria to establish the existing conditions and in the evaluation of a proposed development to ensure
no net loss of shoreline functions and values as proposed by Option B.
Option C
24.40.090 Shoreline Bulk and Dimensional Standards
Shoreline development Urban Mixed Use IV
All Other Commercial and Light Industrial Development
Shore Setback
100/50 125 110"
Recreation
Shore Setback
15' 17
Residential Development
Shore Setback
125 11018
Transportation and Parking
Uncovered Parking
Shore Setback
1 n� 125 11018
Covered Parking
Shore Setback
1 n� 125 11018
Packet Pg. 264
8.2
All Other Development
1 n� 125 11018
Footnote:
18. The default setback for new development within the Urban Mixed -Use IV environment is 1-89125
feet. A default 110-foot vegetative buffer is required to be established when an approved master
planned development is implemented on the north or south side of the marsh with a 15 foot setback
from the edge of the vegetative buffer for a total default setback of 125 feet. An alternative buffer
width may be established after site specific environmental study and approval through the shoreline
conditional use permit process. The alternative buffer must result in no net loss of shoreline ecological
functions and values. Existing conditions shall be used as the baseline for assessing no net loss and the
site specific environmental study shall address hydrologic, geologic, and the existing and potential
wildlife habitat of pre and post development conditions. The alternative buffer shall be no less than 50
feet plus the 15 foot setback. Pursuant to WAC 173-26-201(21(el. the default buffer maybe increased if
the analysis of environmental impacts indicates that an increase in necessary to assure no net loss of
shoreline ecological functions. The 110-buffer may be established in the absence of a master planned
redevelopment through a standalone restoration protect. "IeW , eVeI^PMe t a6tiViti s ,.,i+hir the
Option C appears consistent with the Shoreline Management Act and Shoreline Master Program
Guidelines, particularly WAC 173-26-201(2)(e)(ii)(A) which notes, "Application of the mitigation
sequence achieves no net loss of ecological functions for each new development and does not result in
required mitigation in excess of that necessary to assure that development will result in no net loss of
shoreline ecological functions and not have a significant adverse impact on other shoreline functions
fostered by the policy of the act." By requiring a site assessment of conditions prior to a development
and evaluating the proposed development using the same criteria, the City can assure that the proposed
development will result in no net loss of shoreline functions and values.
The City Attorney has prepared a memorandum addressing the no net loss criteria which is included as
Exhibit 3.
Next Steps
The Department of Ecology has requested the City make a final decision on the buffer/setback on this
issue by March 30, 2017. The SMP is currently on the Council's agenda for continued discussion during
the February 21" and March 7t" Council meetings.
Attachments:
Exhibit 1 - Department of Ecology's Response to City of Edmonds' October 19, 2016 Proposed SMP
Alternatives
Exhibit 2 - City of Edmonds October 19, 2016 Response to Ecology's Conditional Approval
Exhibit 3 - City Attorney Memorandum
Packet Pg. 265
sTArE. o
E LY
O @ ati Cf
t�jf� 1869 boy •�
L
O
STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY o
PO Box 47600 ® Olympia, WA 98504-7600 V 360-407-6000 00
711 for Washington Relay Service • Persons with a speech disability can call 877-833-6341
January 10, 2017
The Honorable Kristiana Johnson, President
City of Edmonds Council
121 Fifth Avenue North
Edmonds, WA 98020
RE: City of Edmonds Response to Department of Ecology's .Dine 27, 2016, Conditional
SMP Approval.
Dear Ms. Johnson:
Thank you for your October 19, 2016, letter in response to the Department of Ecology's
(Ecology) conditional approval of the City of Edmonds (City) Shoreline Master Program (SMP)
update. For required changes one through six, the City has either accepted Ecology's required
changes or offered alternatives that Ecology finds are consistent with .the SMA and Ecology
guidelines, and are consistent with the original intent of the required changes. This letter
formally accepts the City's final determination on Ecology's required changes one through six.
The amended text provided by the City in Attachment E — Revised (10/19/2016) will become
part of the approved SMP amendment through Ecology's final action.
We have only one remaining issue. The City has proposed alternatives to Ecology's required
change seven and eight concerning Edmonds Marsh buffers and setbacks. We recognize the
intense community interest and engagement surrounding the marsh. Over the past few months,
Ecology staff have attended many Council meetings and engaged in robust discussions among
citizens and Councilmembers. I have met personally with representatives of Friends of the
Marsh and the Port of Edmonds to hear their perspectives.
Ecology understands the importance of preserving and improving the Edmonds Marsh. We
believe this is a common interest among all involved parties. However, Ecology is concerned
the City's proposed alternatives must be clarified for consistency with the purpose and intent of
Ecology's original change.l The difficulty remains how to achieve this objective given the
surrounding land uses, and the near absence of a marsh buffer within the Urban Mixed IV
shoreline environment.
' WAC 173-26-120(7)(b)(ii).
®t`,a Packet Pg. 266
The Honorable Kristiana Johnson
January 10, 2017
Page 2
L
O
L
Cn
To that end, Ecology proposes two options for clarifying the SMP that would address our N
concerns, as well as the interests of the community. Please review the attached "Ecology co
Response to City Alternatives." The attached document responds to the City's thoughtful W
Evaluation ofScientifrc and Regulatory Consideration Related to Ecology's Required Changes 7
r
and 8. 1°
Each of these options clarify how appropriate mitigation would be established during
redevelopment of the Urban Mixed Use IV environment through site specific assessments that
acknowledge existing conditions. These suggested change are consistent with RCW 90,58.100
(use of scientific information) and WAC 173-26-201(2)(c) & (e) (protection of ecological
functions and environmental impact mitigation).
We appreciate the City's continued work on the SMP. There are many positive aspects to the
SMP update that will benefit the City's Puget Sound and Lake Ballinger shorelines. The
Edmonds Marsh issue is the last remaining issue related to the Edmonds SMP update process. I
believe all parties interested in the outcome of the SMP have a common interest in protecting and
improving the quality of Edmonds Marsh for future generations, We hope the options we have
provided will help us reach a final resolution.
We would like the opportunity to present these options to Council, answer questions you may
have, and conclude the SMP update process. Please contact Joe Burcar of our Northwest
Regional Office at (425) 649-7096 or ioe.burcar2ecy.wa,go_v.
Sincerely,
Maia D. Bellon
Director
cc: Dave Earling, Mayor, City of Edmonds.
Shane Hope, Edmonds City Development Services
Friends of the Edmonds Marsh
Bob McChesney, Executive Director, Port of Edmonds
Packet Pg. 267
8.2.a
Attachment G
Options for addressing City of Edmonds Alternatives to Ecology's Required
L
Changes addressing Edmonds Marsh Buffers and Setbacks.
Cn
This document presents Ecology's response to the City of Edmonds alternatives addressing the Edmonds
�
Marsh Buffers and Setbacks. The City's response, dated October 19, 2016, provides an alternative to
Ecology's Required Changes (Row Numbers 7 and 8) issued during the June 27, 2016 Conditional SMP
Approval.
Under WAC 173-26-120(7), Ecology may approve the City's alternatives if they comply with the SMA and
substantive guidelines and are "consistent with the purpose and intent of the changes originally
proposed by [Ecology]." The purpose and intent of Ecology's original proposed amendments are found
in Ecology's Findings and Conclusions (Attachment A, p. 11), and Required Changes (Attachment B, p. 4),
dated June 27, 2016.
The City's alternatives would establish a fixed requirement for a 110' vegetated buffer upon
redevelopment within the Urban Mixed Use IV environment designation. Ecology finds the City's
alternatives could be consistent with applicable laws, rules and the intent of Required Changes,
provided they are clarified to acknowledge legally existing uses and site conditions on the landward side
of the levee that rings the Marsh. The 110-foot area the City's regulations would require to be
revegetated is historic fill, and includes paved areas, tennis courts, a Health Club, other existing
structures, and a brownfields clean-up site at the southern boundary of the Marsh.
This document outlines the background of this issue, reviews the city alternatives and rationale, and
provides two different options for addressing our common interest in establishing a legally defensible
framework for protecting and restoring the Marsh.
The City's rationale for their alternatives are provided in a memo prepared by Attorney Jeff Taraday of
Lighthouse Law Group titled "Evaluation of scientific and regulatory considerations related to Ecology's
Required Changes 7 and 8," dated September 23, 2016. The Memo is described by the City as
Attachment B. To reduce confusion with Ecology's Attachment B (Required Changes), this Evaluation
memo is hereafter referred to as the "Lighthouse Memo."
Background on Ecology's ConditionalApproval Required Changes to Rows land 8
Buffers and setbacks for the Urban Mixed Use IV environment designation for Edmonds Marsh have
been discussed extensively during the SMP update. The City Planning Commission had proposed a 50'
buffer based on an evaluation of applicable scientific information and existing conditions. A 50-foot
buffer is generally consistent with existing conditions on the intensely developed north side of the
Marsh. The Planning Commission acknowledged the presence of the levee limits the water quality
benefits that a larger buffer would provide. Requiring a vegetative buffer larger than 50' would require
significant removal of historic fill and removal of existing paved areas and structures.
In adopting the final SMP the City Council retained the 50' buffer but increased the building setback to
50' for a total buffer/setback of 100.' Ecology's Required Changes (Rows 7 and 8) did not reduce the 50'
buffer width, but amended the City's 50' setback to incorporate a 15' setback from the edge of the
vegetative buffer for a 65' combined buffer/setback. The 15' setback was chosen for internal
consistency with the City Critical Areas Ordinance that requires a 15-foot setback from the edge of a
buffer (ECDC 24.40.280, Building Setbacks). The changes also added a threshold for redevelopment to
Ecology Response to City Alternatives to Required Changes
Packet Pg. 268
8.2.a
Attachment G
clarify when the requirement would apply. Ecology's changes were intended to align the SMP with the
L
planning commission draft, recognize existing conditions, and maintain consistency with the City's o
Critical Areas Ordinance. Cn
0
N
00
Description of City Alternatives to Rows land 8
For Rows 7 and 8 the City provides alternative setback/buffer for the UMU IV shoreline environment in
24.40.090 Shoreline Bulk and Dimensional Standards. The City's alternative would establish a definitive
125' building setback and mandate the installation of a 110' vegetative buffer when approved master
plans for the area are implemented.
The City's description for the Change to Row 7:
For every instance in Shoreline Bulk and Dimensional Standards table contained in 24.90.090
where the Urban Mixed Use IV shoreline indicates a shore setback of 100150, that will be
changed to 1251110. This means there will be a requirement for a 110 foot vegetative buffer
with an additional 15 foot structural setback for a total of a 125-foot shore setback measured
from the edge of the Marsh.
The City's description of the Change to Row 8:
The Harbor Square site on the north side of the Marsh has been developed in accordance with a
contract rezone. The existing development cannot be expanded as the limitations of the
contract rezone have been met. The Harbor Square site has a comprehensive plan designation
of Downtown Master Plan. In order for the Harbor Square site to be redeveloped, the
redevelopment will have to be approved through a master planning process. When an
approved master plan is implemented, the 110-buffer will be required to be established.
Likewise, the property on the south side of the Marsh has a comprehensive plan designation of
Master Plan Development and a zoning designation of Master Plan 2. Development on the
south side of the Marsh will also occur through a master plan process. When an approved
master plan implemented on the south side of the Marsh, the 110-foot buffer will be required to
be established.
While buffer establishment is required with an implemented master plan, the 110-foot may be
established prior to the implementation of master planned development through a voluntary
buffer restoration effort.
City Rationale: Legal Standards
The Lighthouse Memo includes a summary of Legal Standards to guide local decision -making. The
citations address the requirements to protect ecological functions based on available scientific
information. The memo cites WAC 173-26-186(8)(b) which states that SMPs "shall include policies and
regulations designed to achieve no net loss of [shoreline] ecological functions." The Lighthouse Memo
also cites WAC 173-26-186(8)(c) which states that SMPs "shall include goals and policies that provide for
restoration of... impaired ecological functions."
However, it is important to note that the SMP Guidelines clarify that restoration be addressed through
goals and policies, but is not intended to be achieved through regulations.
The guidelines include other citations that reinforces this distinction. For example, WACs 173-26-
201(2)(c) and (e) describe how to address protection of ecological functions and environmental impact
Ecology Response to City Alternatives to Required Changes
Packet Pg. 269
8.2.a
Attachment G
mitigation. The rules require application of a mitigation sequence to achieve no net loss of ecological
functions for each new development. The rules include an important restraint on SMP authority. The
L
o
mitigation sequence may "not result in required mitigation in excess of that necessary to assure that
Cn
development will result in no net loss of shoreline ecological functions..." [WAC 173-26-201(2)(e)(ii)(A)].
N
Go
r
In other words, protective regulations can only require new developments to provide mitigation that
�,
compensates for the impacts of new development. A fundamental principle of the guidelines is that the
>
no net loss" standard protects existing functions, and restoration to improve conditions is met through
nonregulatory means Restoration Planning WAC 173-26-201(2)(f). This was a cornerstone of the
guidelines, which were negotiated with diverse interests to resolve a legal challenge. Ecology has
a
approved SMPs that include incentive -based approaches to encourage restoration, but these cannot be (L
M
required. U)
City Rationale: Scientific and Technical Information
The Lighthouse Memo includes a summary of Ecology's wetland guidance documents (Citations A — F).
The citations correctly identify Ecology's recommended buffer widths for Category II estuarine wetlands
would be 110 feet provided minimization measures are provided.
However, buffers areas in Ecology's guidance documents are presumed to be functionally connected
and therefore capable of performing ecological functions. The City's existing CAO recognizes this. In a
section titled "Allowed Activities," a project applicant may propose to modify a standard buffer based on
a site -specific study that determines an area is functionally isolated (23.40. 220 C.4).
The Lighthouse Memo cites examples provided in Ecology's Wetlands in Washington State, Volume Z
Guidance for Protecting and Managing Wetlands in reference to buffer requirements for "new"
development. However, any proposal in the UMU IV would be considered "redevelopment", not new
development. In addition to the wetland guidance, the Lighthouse Memo cites Ecology's SMP
Handbook chapters on Vegetation Conservation (Chpt 11) and Legally Existing Uses (Chpt 14). These
chapters recognize that tailored buffers should be based on existing conditions.
By contrast, the City's alternative establishes a fixed area that would have to be revegetated during
redevelopment that would "over -ride" the existing allowance in the City's CAO based on a site -specific
study. The regulation relies on the "default" buffer width rather than developing a tailored buffer that
acknowledges existing conditions.
City Rationale: Effects of City Marsh Restoration
The Lighthouse Memo notes "The city council appears to hold unanimously the goal of restoring the
ecological functions and values of the Edmonds Marsh. To the extent that there are differing opinions on
the city council, they appear to concern the extent to which the Edmonds Marsh can or should be
restored, and/or the best strategies for accomplishing such restoration."
Ecology fully agrees with the unanimous goal of the Council to restore the ecological functions and
values of the Marsh. It appears Port of Edmonds Commissioners also share this goal. This should be an
ideal circumstance for reaching agreement on a reasonable path forward.
Ecology Response to City Alternatives to Required Changes
Packet Pg. 270
8.2.a
Attachment G
An SMP can include restoration goals and policies to improve existing conditions. As noted above the
L
SMP guidelines acknowledge improvements are to be achieved through voluntary restoration activities o
or through regulatory incentives. Cn
Go
N
Ecology options based on the City's analysis of alternatives
The Lighthouse Memo includes 4 options. Option 2 (75' buffer based on City's old CAO) is no longer
applicable, as the City has already amended the CAO to include a 110' buffer for Category 2 wetlands. r
Option 4 is Ecology's original Required Changes, which the Council has indicated it does not want to c
pursue. Ecology offers the following two options based on the City's analysis of alternatives. +'
The Lighthouse Memo starts its evaluation of alternatives with the following:
"It will simplify the discussion of alternative buffer widths, if the setback from the edge of the
buffer (not from the edge of the wetland) remains consistent across the various alternatives. We
agree with Ecology that the SMP should strive for consistency with the CAO in this area. Because
the city's CAO currently requires any structure to be setback from the edge of a buffer by 15
feet, the options discussed below will all assume that structures cannot be placed any closer
than 15 feet from the edge of a buffer."
Ecology's two options below are therefore premised on the use of a 15' setback measured from the
edge of the buffer (whatever it may be). Both options include application of a site -specific study that
allows the regulatory regime to acknowledge existing conditions and adapt to anticipated impacts of
proposed development.
For either of these options, the city may want to include a requirement for a Conditional Use Permit for
developments in the UM -IV designation. The intent here is to address possible concerns that a site -
specific study might not get adequate review. The requirement for a CUP adds a heightened degree of
scrutiny and projects would require Ecology formal review and approval.
Option: 110-foot buffer/125-foot setback
The City has offered this Option as its alternative to Ecology's Required Changes in Row 7 and 8. The
Lighthouse Memo cites Ecology's Wetlands Guidance for CAO Updates (June 2016) as the source for the
inclusion of a 110-foot buffer with minimization measures as the appropriate buffer for a Category 2
wetland, consistent with the City's recent CAO amendments.
The Lighthouse Memo acknowledges the reality that adoption of a 110-foot buffer does not do anything
to change conditions on the ground. The Memo recognizes that existing developments could be
maintained indefinitely, and that a wide buffer could be a disincentive to redevelopment.
Ecology finds the City's alternative should be clarified to include recognition that at the project scale the
buffers are to be implemented in a manner that acknowledges legally existing uses and site conditions
and ensure the project includes necessary protections commensurate with the proposed development.
A few clarifications could remove the disincentive for redevelopment and provide an equitable
regulatory framework consistent with SMA authorities. As noted above, the Edmonds CAO already
includes a section which allows for exemptions from prescribed buffer widths for areas proven to be
functionally isolated. The provision requires a qualified consultant prepare a site assessment and
includes criteria for evaluating the assessment, as follows:
Ecology Response to City Alternatives to Required Changes 4
Packet Pg. 271
8.2.a
Attachment G
Edmonds Critical Areas Code 23.40. 220 C.4 (Development Proposals within Interrupted
Stream or Wetland Buffers)
L
o
Adjacent areas that may be physically separated from a stream or wetland due to existing,
Cn
legally established structures or paved areas may be exempted from the prescribed buffer
N
widths if proven scientifically to be functionally isolated from the stream or wetland. The
00
r
director will require the applicant to provide a site assessment and functional analysis M
documentation report by a qualified critical area consultant that demonstrates the interrupted
buffer area is functionally isolated. The director shall consider the hydrologic, geologic, and/or
biological habitat connection potential and the extent and permanence of the physical
separation.
The fixed buffer width in the City's alternative SMP provision would override the application of the CAO
which allows for adapting necessary protections at the project level.
The City's Alternative could be modified to incorporate existing CAO provisions through the following
modification to the standards table:
24.40.090 Shoreline Bulk and Dimensional Standards
Shoreline development
Urban Mixed Use IV
All Other Commercial and Light Industrial Development
Shore Setback
100/50 125/11018
Recreation
Shore Setback
15' 17
Residential Development
Shore Setback
4-09�50- 125/11018
Transportation and Parking
Uncovered Parking
Shore Setback
a 00� 125/1101"
Covered Parking
Shore Setback
4-09�50- 125/11018
All Other Development
Shore Setback
4-09�50- 125/11018
Footnote:
18. Setback for new development within the Urban Mixed -Use IV environment is 15 feet
from the edge of a vegetative buffer. A 110-foot vegetative buffer is required to be established
when an approved master planned development is implemented on the north or south side
of the Marsh. An alternative buffer width may be established with approval of a CUP and
when consistent with 23.40. 220 CA The 110-buffer may be established in the absence of a
master planned redevelopment through a standalone restoration project.
Option: Minimum 50-foot buffer/65-foot setback, after confirming through site
specific scientific study that a 50-foot buffer is appropriate for the UMU4
The Lighthouse Memo identifies some of the assumptions behind Ecology's assertion that the City
Planning Commission recommendation for a 50-foot buffer is appropriate. These assumptions (and
others, including assumptions about restraints on requirements to restore during redevelopment) were
Ecology Response to City Alternatives to Required Changes
Packet Pg. 272
8.2.a
Attachment G
d
identified during the local planning process. The City notes this approach might be acceptable if these .a)
L
assumptions were tested in scientifically and/or economically supported findings. C
z
One option to build on this approach is to incorporate such a scientific study into the SMP requirements, G
N
using a 50' buffer as a minimum, with site -specific determination at the project level. This could be °r°
accomplished with the following clarifications: tA
24.40.090 Shoreline Bulk and Dimensional Standards
Shoreline development Urban Mixed Use IV
All Other Commercial and Light Industrial Development
Shore Setback
100/50 125/110 to
65/5018
Recreation
Shore Setback
15' 17
Residential Development
Shore Setback
10M0- 125/110 to
65/5018
Transportation and Parking
Uncovered Parking
Shore Setback
125/110 to
65/5018
Covered Parking
Shore Setback
100/50 125/110 to
65/5018
All Other Development
Shore Setback
100/50 125/110 to
65/5018
Footnote:
18. Setback for new development within the Urban Mixed -Use IV environment is 15 feet from the edge
of a vegetative buffer. A vegetative buffer is required to be established when an approved master
planned development is implemented on the north or south side of the Marsh based on approval of a
CUP and a site -specific assessment. The assessment shall determine the width based on the potential lift
in ecological functions through the re-establishment of a vegetated buffer and retrofitting storm water
system(s) to meet current State treatment standards. To ensure no net loss of ecological function from
site redevelopment, this study shall use the existing conditions as the baseline for assessing the
Dotential benefit of restoring the buffer and improving storm water treatment. The buffer width shall
not be less than 50 feet. A 110-foot vegetative buffer may be established in the absence of a master
planned redevelopment through a standalone restoration project.
Ecology Response to City Alternatives to Required Changes 6
Packet Pg. 273
8.2.a
Attachment G
Additional changes to clarify the CUP requirement.
L
The City does not need to amend the Shoreline Development Table because Footnote 1 clarifies that
0
Cn
text in the SMP over -rides the table. However, if the City wants to clarify the CUP requirement for
c
alternative buffers, the table could be amended as follows:
GNo
r
24.40.080 Shoreline Development Table: Shoreline Development Permitted by Area Designation
Shoreline development
Urban Mixed Use IV
Commercial and Light Industrial Development
Water -oriented
SDP'
Nonwater-oriented
SDP'
Residential Development
Detached Residential (Single -Family)
X
Attached or stacked Residential (Multi -Family)
X
Transportation and Parking
Railroads
X
Ferry Terminals
SDP'
Parking —supporting associated water -dependent uses
SDP'
Parking — not supporting associated water -dependent uses
SDP'
Other
SDP'
1: In the event that there is a conflict between the development(s) identified in this Table 24.40.080 and the
policies and/or regulations with the text of this Master Program, the policies and regulations within the text shall
apply.
2: Artwork associate with a permitted use in the Aquatic I or Aquatic II designation may by permitted; otherwise it
is a prohibited use.
3: A CUP is reauired where the aaDlicant Droaoses an alternative buffer.
Ecology Response to City Alternatives to Required Changes 7
Packet Pg. 274
8.2.b
EDMONDS CITY COUNCIL
EDMONDS CITY HALL • FIRST FLOOR
121 5TH AVENUE NORTH • EDMONDS, WA 98020 • PHONE: (425) 771-0248 • FAX (425) 771-0254
Inc.1890
October 19, 2016
Maia D. Bellon, Director
WA State Department of Ecology
Attention: Director's Office
PO Box 47600
Olympia, WA 98504-6700
Re: City of Edmonds Shoreline Master Program Comprehensive Update —
City Response to Department of Ecology's Conditional Approval
Dear Ms. Bellon,
The City of Edmonds appreciates the additional time granted by Ecology to fully evaluate and prepare a
response to the Department of Ecology's conditional approval of the City's Shoreline Master Program.
Since receiving Ecology's conditional approval with eight required changes and one recommended
change, the City has spent a significant amount of time evaluating Ecology's required changes including
discussing the proposed changes over the course of seven Council meetings and receiving many public
comments on Ecology's proposed changes.
The required changes from Ecology can be split into two categories, 1) Requires changes 1— 5 related to
incorporating the recently updated critical area regulations into the SMP and 2) required changes 6 - 8
related to the Urban Mixed Use IV shoreline environment.
Regarding incorporating the critical area regulations into the SMP, the City Council largely agrees with
the changes proposed by Ecology with one exception. After the City of Edmonds adopted the updated
critical area regulations in May 2016 with Ordinance No. 4026, Ecology released Wetland Guidance for
CAO Updates (Publication No. 16-06-001) in June 2016. The wetland regulations in Ordinance No. 4026
and the SMP conditionally approved by Ecology were based on Ecology's Wetland & CAO Updates:
Guidance for Small Cities (Publication No. 10-06-002). The City Council has determined to follow the
most recent guidance with regards to Best Available Science and the City's development regulations. As
a result, Ecology's Wetland Guidance for CAO Updates (Publication No. 16-06-001) is being incorporated
into the SMP. Please see Attachment A for the specific alternatives and the rationale for the proposed
changes.
The Urban Mixed Use IV changes apply to the area surrounding the Edmonds Marsh, which is an
important feature (ecologically and socially) of the Edmonds waterfront area. While the City Council
accepts the change related to dropping the interim designation for the Urban Mixed Use IV shoreline
environment, the City Council does not believe Ecology's proposed setback/buffer in the UMU IV
environment are consistent with the Shoreline Management Act, Shoreline Master Program guidelines,
or the best available science and wetland guidance in Ecology's Wetland Guidance for CAO Updates
(Publication No. 16-06-001). The City Council is proposing an alternative setback/buffer for the UMU IV
environment and establishing an alternative threshold for buffer establishment. The City's proposed
Incorporated August 11, 1890 Packet Pg. 275
Sister City - Hekinan, Japan
8.2.b
EDMONDS CITY COUNCIL
EDMONDS CITY HALL • FIRST FLOOR
121 5TH AVENUE NORTH • EDMONDS, WA 98020 • PHONE: (425) 771-0248 • FAX (425) 771-0254
fnc.18911
alternatives are included in Attachment A with an expanded rationale for the City's proposed alternative
included to required changes 7 and 8 in Attachment B.
Finally, the City acknowledges Ecology's recommended change to allow residential development with
the Urban Mixed Use IV environment but declines to implement this change at this time.
Please accept this letter along with Attachment A and B as the City of Edmonds' response as required by
RCW 90.58.090(2)(e).
The City of Edmonds appreciates the efforts of David Pater, Paul Anderson and Joe Burcar in this update
and their attendance at Council meetings as the City has worked through the SMP update process.
Sincerely,
Kristiana Johnson
City of Edmonds Council President
Cc: Dave Earling, City of Edmonds Mayor
David Pater, Ecology, Shoreline Planner
Joe Burcar, Ecology, SEA Section Manager
Paul Anderson, Ecology, Wetlands/401 Unit Supervisor
Incorporated August 11, 1890
Sister City - Hekinan, Japan
Packet Pg. 276
Attachment A: City of Edmonds Responses/Alternative Proposals to the Department of Ecology's Required Changes from the June 27, 2016 Conditional Approval
8.2.b
ITEM
SIVIP PROVISION
Topic Ecology
Required change from June 27,2016 Conditional Approval
City of Edmonds Response/Alternative Proposal
City of Edmonds - Discussion/Rationale
Format Changes [underline -additions; strikethrough-deletions]
1.
24.40.020 Critical
Critical Areas
B. The City of Edmonds Critical Area Ordinance, as codified in
The City of Edmonds accepts this required change.
Areas
Ordinance
Chapters 23.40 through 23.90 ECDC (dated Neyember 2-3
Referencing
2004 Ord ) (May 3, 2016, Ord 4026). are herein
adopted as a part of this Program, except for the specific
subsections list below in ECDC 24.40.020.D. All references to
the City of Edmonds Critical Area Ordinance in this Program
are for this specific version. As a result of this incorporation of
the Edmonds Critical Area Ordinance, the provisions of
Chapters 23.40 through 23.90 ECDC, less the exceptions
listed in ECDC 24.40.020.D, shall apply to any use, alteration
or development within shoreline jurisdiction whether or not a
shoreline permit or written statement of exemption is required.
In addition to the critical area regulations in Chapters 23.40
through 23.90 ECDC (Appendix B) of this Master Program),
the regulations identified in this section also apply to critical
areas within shoreline jurisdiction. Where there are conflicts
between the City of Edmonds Critical Area Ordinance and this
Shoreline Master Program, provisions of the Shoreline Master
Program shall prevail.
2.
Appendix B
SMP Critical
Replace Appendix B containing the critical area regulations
The City of Edmonds accepts this required change with
As a result of incorporating the Department of
Area
dated November 23, 2014, Ordinance 3527 with critical area
the modified exceptions list in item 4 below.
Ecology's Wetland Guidance for CAO Updates
Regulations
regulations (minus exceptions noted in item 4 below) dated
(Publication No. 16-06-001) into the SMP, the CAO
May 3, 2016, Ordinance 4026.
exceptions in 24.40.020 were reviewed. The
critical area regulations in Appendix B will not
include the provisions identified in item 4 below.
3.
24.40.020 Critical
CAO
4 Wetlands: a. ECDC 23.50 n��.3. ARY shoreline
The City of Edmonds accepts this required change with
The City accepts this change in that no critical area
project
Areas
provisions
neiRg heYGRd 25 buffer red In+inn through
that
minor modifications and indicated below:
provisions will require a shoreline variance.
proposes a
triggered by
the mfo!R GGr'n'r 24.40.02O.E.3 would
deSGn1h
Ghenisms ed
a shoreline
require 'a variaRGe. Noyai ia. for
of the Gri+iGa;Area OrdinanGe
G. The
Ecology's required change did not include the
shherelino
- is . equired
SpeGifiG PrOVOSOORS
variance
wetland buffer redUGtieR GORsisterlt with ECDC 24.40.020.E.3.
listed below may only be imnlomon+o`J within chnrolino
introductory sentence noting these provisions
urisdiGtion through the shoreline „arianGe
required a shoreline variance. That sentence is
PrGGe&SL,
h ECDC 23 80 n7n n h Q_ n 2: Buffer redUGtton
'I Wetlands
shown as being deleted.
and
aI+eurcer"+� aZm
Geologically Hazardous provisions were not shown
3 Fish Ernr
Wildlife Habitat Conservation Areas
EGDG 23 50 non F 3 /any shoreline nroien++h �+
in Ecology's required change. However, allowed
and a
a �rr����z
23 90 non n ` : Re di lGed buffer widths
onion beyOR J
25% buffer red ire+inn through
activities in geologically hazardous areas (ECDC
Prnnncoc
a
the rneGhallis„,s deSGribed!R ECDC-24.^�020.E.3 ^tea
bECDC 23.90.040.D.4: Additions to
23.80.040.B.1 & 2 were moved to the exceptions
lir,
for Tonic re
No variall e r
red
list in item 4 below. The double -line strike -through
szrFGtUesrex+st'R-g within
hi
asn� a�� .
s+roam iffors
wetlaR d h, ,ffer red In+iens nerisis+on+ with C('n('
24. ^�020�3:
�rnr Qn non Q -I Q �• A11Q1A,,,,1 e,.+i„i+i„r ir,
indicates the move.
ie�d
h EGDG 23 Qn n7n 'I h A. 7: Buffer red
UG
l+ oora inns
crvna
Page 1 of 13
Packet Pg. 277
8.2.b
ITEM
SMP -• •
••
• •• Required •- • 1 •Conditional' •• • .Edmonds•. Proposal
.Edmonds•
Format Changes [underline -additions; strokethreugh-deletions]
3. Fish aR d Wildlife Habitat Gonoen ation Areas
�� 90 nnn.n.2: QedUGed1 bufferwidths
b. EGDG 23 90.04n n 4: ^dditienstO S#U^+�''res�;?+gig
within stream buffers
4.
24.40.020 Critical
CAO
D. Exceptions. The specific provisions of the Critical Area
The City of Edmonds offers the exceptions list below as an
As a result of incorporating the Department of
Areas
Exceptions
Ordinance listed below shall not apply to development within
alternative:
Ecology's Wetland Guidance for CAO Updates
shoreline jurisdiction.
(Publication No. 16-06-001) into the SMP, the CAO
D. Exceptions. The specific provisions of the Critical
exceptions in 24.40.020 were reviewed.
1. General Provisions:
� Drn�iicinnc of nh•�pfor �z nn Crnr relating +n�r�en�c
Area Ordinance listed below shall not apply to
development within shoreline jurisdiction.
General Provisions: Two of the items in the
general provisions exemption list were left out of
1. General Provisions:
Ecology's required change item 4 (ECDC
eGenerniG use of do not apply to with
a Provisions Of ^hapt��,� ECDC
23.40.130.D Monitoring Program and ECDC
property property
i„risdiG�n• specifically C
23.40.220.C.8).
`shherolino
23.40.210(2). N TT�`pp"
i�� n; ECDC
ECDC 23.40.130.D requires a monitoring program
property with shoreline j speGifiGally
�n non and ECDC 232..
of not less than five years. SMP contains a
c. ECDC 23.40.210: Variance
a. ECDC 23.40.130.D: Monitoring Program
monitoring provision that requires monitoring for a
period of not less than ten years. Given the SMP
e. ECDC 23.4&230 €xis
b. ECDC 23.40.210: Variance
contains a separate monitoring program, ECDC
G. ECDC; 23 , 27n� Tinnr cite In„e^+igati„
23.40.130.D will be excepted from the CAO in
�rnr ��.4o�S:
2. Geologically Hazardous Areas:
Appendix B of the SMP.
a. ECDC 23.80.040.B.1 & 2: Allowed activities in geologically
e €�ce�,
2. Wetlands:
a. ECDC 23.50.010.B: Wetland Ratings
b. ECDC 23.50.040.F.1: Standard Buffer Widths
ECDC 23.40.220.C.8 (which is ECDC
23.40.220.C.9 in the updated CAO) contains
provisions very similar to WAC 173-27-040(m).
WAC 173-27-040(m) exempts minor site
investigative work from shoreline substantial
hazardous areas
`n�
2. Wetlands:
ECDC 23.50.010.B: Wetland Ratings
a.
h ECDC 23.5 non C 9 : Standard Buffer Widths
c. ECDC 23.50.040.F.2: Required Measures to Minimize
development permit requirements. ECDC
23.40.220.C.9 allows minor site investigative work
Impacts to Wetlands
^^�rnr�� 50non n: �n�onBuffer Width
d. ECDC 23.50.040.K: Small, Hydrologically Isolated
without the requirement for a critical area report.
Given the intent of the two provisions to allow minor
site investigation in preparation for a land use or
g p p
"^y"'
,� �r,nr, ��z Fn non � Q h� ��^ci.,e [?�r�
Wetlands
G. ECDC 23 5n non n: WetlaR per Widthder
shoreline permit, and the similar language in each
gillg
�rC23�g;04n e
+
rla r�� �n nn n � Q h: o�^��TeC�eati�,�
provision, the City of Edmonds is proposing to
remove ECDC 23.40.220.C.9 from the exception
f ECDC 23 50 050 F: Mitigation Ra
����� ��,-�at+es,
e.€f'�1f' 23 50-04n.I:�Tpt�;ens
list.
ECDC 3 50 050 G: �ni���E�Eeep+
f ECDC 23 50 050 F: Mi+�+i ��
With the incorporation of the Department of
g ga
o ECDC 23 50 050 ram: Wetlands
Ecology's Wetland Guidance for CAO Updates
Mitigation "���` as
(Publication No. 16-06-001) into the SMP, certain
provisions of the wetlands section in the CAO
3. Geologically Hazardous Areas:
needed to be excepted from the SMP where there
a. ECDC 23.80.040.B.1 & 2: Allowed activities in
was conflicts with Ecology's Wetland Guidance for
CAO Updates.
geologically hazardous areas
Geologically Hazard Areas shown as a double
underline to indicate the move from item 3 above.
5.
24.40.020 Critical
Wetlands
Delete 24.40.020.F(1) — (4).
The City of Edmonds offers the wetland section attached
After the City of Edmonds adopted the updated
Areas
Deletions are not shown in strike -through here to save space.
to the end of this table as an alternative to Ecology's
critical area regulations in May 2016 with
required change number 5.
Ordinance No. 4026, Ecology released Wetland
E
0
N
00
0
a
a
Q
0
I=
0
r
=a
c
0
U
M
0
0
0
w
0
a�
0
a
N
0
N
ai
a�
0
O
c
0
w
0
r
Ab
a
Page 2 of 13 Packet Pg. 278
8.2.b
ITEM
SMP -• •
••
• •• Required •- • 1 •Conditional' •• •
.Edmonds•. Proposal
.Edmonds•
Format Changes [underline -additions; strokethreugh-deletions]
Guidance for CAO Updates (Publication No. 16-06-
001) in June 2016. The wetland regulations in
Ordinance No. 4026 and the SMP conditionally
approved by Ecology were based on Ecology's
Wetland & CAO Updates: Guidance for Small Cities
(Publication No. 10-06-002). The City of Edmonds
desires to follow the most recent guidance with
regards to Best Available Science and the City's
development regulations. As a result, the City is
choosing to incorporate Ecology's Wetland
Guidance for CAO Updates (Publication No. 16-06-
001) into the SMP.
Incorporating the updated wetland guidance into
the SMP primarily involves replacing the wetland
categorizations and buffer requirements in the
SMP. Apart from incorporating the wetland
categorizations and buffer requirements into the
SMP, the City of Edmonds accepts the deletions of
the remaining sections as proposed in Ecology's
required change.
Ecology's required changed was to delete
24.40.020.F.1 — F.4; however, there is no
24.40.020.F.3 — FA in the SMP. The wetland
section in the SMP is contained within
24.40.020.F.1 — F.2.
6.
Part III Shoreline
B.
Urban Mixed -Use IV: The Urban Mixed -Use IV designation is
The City of Edmonds accepts this required change.
Environments
Designation
being established on interim shoreline rdesignotien, is
as
24.30.070
Criteria
appropriate for those areas bordering T the Edmonds Marsh.
Urban Mixed Use
5. Urban
bei-ag The marsh was identified as a shoreline of the state is
Mixed Use IV
new to this SHAD of
identified
„�� o .,-ter— �� as a shoreline
update and was
the state late in the planning process.. , W-with properties
within 200-feet of the salt influenced portions of the marsh
now under shoreline jurisdiction (where they had not
previously been so designated). SneGifig review of the effents
of establishing shoreline environment on evicting d
a aR
nr� aroi R d the marsh must he
oposed uses studied.
The south side of the marsh has been identified as the future
site of the Edmonds Crossing Ferry Terminal which underwent
significant environment review with a Final Environmental
Impact Statement issued in 2004. On the north side of the
Marsh is the Harbor Square commercial development owned
by the Port of Edmonds. The Sono update nror�ess was
delayed to the Pert of E dmonlds tome to a long
allow submit
Harbor Square Master Plall fE)r review by
plaRRed GGRGUFFellt
E
0
a
a�
(D
c
L
0
U)
0
N
00
0
a
a
Q
0
r
0
U
rn
0
0
0
w
0
a�
0
a
N
W
r
O
N
r
a�
0
0
0
w
4-
0
r
i
N
x
w
c
E
r
a
Page 3 of 13 Packet Pg. 279
�_2.b
ITEM
SMP PROVISION
Topic•
•• Required change from1 • Conditional Approval •
Format Changes [underline -additions; strokethreugh-deletions]
Oho City of Eidmonrdc The Port's proposer) Harbor Square
the
of Edmonds•. Proposal
of EdmondsDiscussion/Rationale
Master Plan was net by the Gity.
ultimately adopted
The Edmonds Marsh is also being studied for potential
restoration projects including the daylighting of the Willow
Creek outlet as well as the marshes role in the flooding
problem at the Dayton Street/State Route 104 intersection and
the role the marsh and play in a solution to the flooding
problem.
Establishing the Urban Mixed Use IV designation as on
interim designation will allow the City, in Geeperation With
e
pprep WRerse €GGlegy, e sgient!Sts e interested
the ihIig' to
membeFs
ageRGies/�. fo gqRzatiORS,, and of pi
illy review effeGts of establishing a new shoreline
Garef
ii irisdintion for the area around the march on evicting and
planned development as well as the eneleginal role the
Edmonds Marsh plays in the City of Edmonds The City
crmvrrcrsTVTurs��ru�.r� �arrrvrra�� c-vrrp
intends to the ending the Edmonds Marsh
study issues surrounding
and related I Irhan Mixed _I Use IV designation for two dears
date of this QUAD At the end of the sfi irhi
from
rthe effe6tuye
, the City will appropriate sheF I�ceR�iir� ran
perieD adept 8Rt
designation(c) for the area si irroi ending the Edmonds Marsh
ingli irding evaluating whether a new designation is needed and
I.A.xhethei: the have the designation.
eRtire area should same
7.
Part IV General
Policies and
Regulations
24.40.090 Shoreline
Bulk and
Dimensional
Standards
Development
Standards
Table
Urban Mixed
Use IV
Shore
Setback
Shoreline Area Designation
The City of Edmonds offers the following as an alternative
for the setback/buffer requirement in the Urban Mixed Use
IV shoreline environment:
See Attachment B for the rationale behinds the
City's alternative setback/buffer for the UMU IV
shoreline environment.
For every instance in Shoreline Bulk and
Dimensional Standards table contained in
24.90.090 where the Urban Mixed Use IV shoreline
indicates a shore setback of 100/50, that will be
changed to 125/110. This means there will be a
requirement for a 110 foot vegetative buffer with an
additional 15 foot structural setback for a total of a
125-foot shore setback measured from the edge of
the marsh.
Urban Mixed Use IV
Shoreline Area Designation
Commercial and Light Industrial Development
Urban Mixed Use IV
Shore
Setback
100/50 65/50
Shore
Setback
100/50 125/110
8.
Part IV General
Policies and
Regulations
24.40.090 Shoreline
Bulk and
Dimensional
Standards
Development
Standards
Table
Footnotes
18. Setback for new buildings and expansion of buildings yew
develepment within the Urban Mixed -Use IV environment is
4-S0 65 feet. Redevelopment of greater than 50% for the
Harbor Square property within shoreline jurisdiction and
The City of Edmonds offers the following as an alternative
footnote 18:
18. Setback for new development within the Urban Mixed-
Use IV environment is 4-00 125 feet. A 110-foot vegetative
buffer is required to be established when an approved
The Harbor Square site on the north side of the
marsh has been developed in accordance with a
contract rezone. The existing development cannot
be expanded as the limitations of the contract
rezone have been met. The Harbor Square site
has a comprehensive plan designation of
Downtown Master Plan. In order for the Harbor
Square site to be redeveloped, the redevelopment
will have to be approved through a master planning
process. When an approved master plan is
implemented, the 110-buffer will be required to be
established.
development of the site on the south border of the marsh
within shoreline jurisdiction require the establishment of a 50-
foot vegetation buffer adjacent to the Edmonds Marsh where
the vegetative buffer is absent, in combination with a 15 foot
structural setback .
master planned development is implemented on the north
or south side of the marsh. The 110-buffer may be
established in the absence of a master planned
redevelopment through a standalone restoration project.
New development agtiVities within the Urban Mixed _I Use IV
en\/Irenment require the establishment of a 50 feet
vegetation buffer adiagent to the Edmonds Marsh -eihere
E
N
x
w
c
E
r
a
Page 4 of 13 Packet Pg. 280
�_2.b
ITEM
SIVIP PROVISION
Topic•
•• Required change from1 • Conditional Approval •
Format Changes [underline -additions; strokethreugh-deletions]
of Edmonds•. Proposal
the vegetative buffer is abseRt
of EdmondsDiscussion/Rationale
Likewise, the property on the south side of the
marsh has a comprehensive plan designation of
Master Plan Development and a zoning designation
of Master Plan 2. Development on the south side
of the marsh will also occur through a master plan
process. When an approved master plan
implemented on the south side of the marsh, the
110-foot buffer will be required to be established.
While buffer establishment is required with an
implemented master plan, the 110-foot may be
established prior to the implementation of master
planned development through a voluntary buffer
restoration effort.
E
0
N
00
O
L
Q
Q
Q
r_
O
O
U
N
O
O
v
W
O
d
N
C
O
Q
N
O
r
O
N
r
L
O
V
O
cO
C
W
4-
0
r
N
L
X
W
r
C
E
t
V
R
r
a
Page 5 of 13
Packet Pg. 281
8.2.b
City of Edmonds Proposed Alternative to Required Change No. 5 for Wetland
Regulations within the SMP.
24.40.020 Critical Areas
F. Wetlands. Wetlands are those areas, designated in accordance with WAC 173-22-035 that
are inundated or saturated by surface or ground water at a frequency and duration sufficient
to support, and that under normal circumstances do support, a prevalence of vegetation
adapted for life in saturated soil conditions. Wetlands do not include those artificial wetlands
intentionally created from nonwetland sites, including, but not limited to, irrigation and
drainage ditches, grass -lined swales, canals, detention facilities, wastewater treatment
facilities, farm ponds, and landscape amenities, or those wetlands created after July 1, 1990,
that were unintentionally created as a result of the construction of a road, street, or highway.
Wetlands may include those artificial wetlands intentionally created from nonwetland areas
to mitigate the conversion of wetlands.
Wetlands shall be rated aeeefding to the Washington State wedand rating system for-
eo tains the definitions and methods for- detefmining the er-iter-ia and parameters defining
the following wedand rating aleg , Wetlands shall be rated accordingto o the
Washington Department of Ecology wetland rating system, as set forth in the Washington
State Wetland Rating System for Western Washington: 2014 Update (Ecology Publication
#14-06-029, or as revised and approved by Ecology), which contains the definitions and
methods for determining whether the criteria below are met.:
a. Category L Category €*hand r-elatively undis€destuarine wetlands
lafger- than 1 aer-e; 2) wetlands that afe identified by seientists ef the Washingto
Natural Her-itage Pr-ogr-am�DNR as high "ality wetlands; 3) begs; 4) mattir-e and old
gf!ovvth forested wetlands larger- than 1 acre; 5) wetlands in coastal lagoons; or 6)
wetlands that per-f many ftmetions well (see,.;n 70 p r sor- re) Category I
wetlands are: (1) relatively undisturbed estuarine wetlands larger than 1 acre; (2)
wetlands of high conservation value that are identified by scientists of the
Washington Natural Heritage Program/DNR; (3) bogs, (4) mature and old- rg owth
forested wetlands larger than 1 acre; (5) wetlands in coastal lagoons; _ (6) interdunal
wetlands that score 8 or 9 habitat points and are larger than 1 acre; and (7) wetlands
that perform many functions well (scoring 23 points or more). These wetlands: (1)
represent unique or rare wetland types; (2) are more sensitive to disturbance than
most wetlands; (3) are relatively undisturbed and contain ecological attributes that are
impossible to replace within a human lifetime; or (4) provide a high level of
functions.
b. Category II.
distff-bed estuarine wetlands larger- than I aer-e; 2) inter-dunal wetlands 1
aeFes; 3) disturbed coastal lagoons or 4) wetlands with a moderately high Lve-I A
Page 6 of 13
Packet Pg. 282
8.2.b
Category II wetlands are: Clestuarine
E
wetlands smaller than 1 acre, or disturbed estuarine wetlands larger than 1 acre; (2)
a,
interdunal wetlands larger than 1 acre or those found in a mosaic of wetlands; or (3)
°
wetlands with a moderately high level of functions (scoring between 20 and 22
a
points).
0
2
c. Category III. Category M wetland wetlands with a moderate evel Of
a)
fianetions between 30 50 2) inter-dunal between 0. 1
(scoring and points); or- wetlands
L
and 1 aero i size Category III wetlands are: (1) wetlands with a moderate level of
functions (scoring between 16 and 19 points); (2) can often be adequatelyplaced
with a well -planned mitigation project; and 3) interdunal wetlands between 0.1 and 1
CM
acre. Wetlands scoring between 16 and 19 points generally have been disturbed in
v
some ways and are often less diverse or more isolated from other natural resources in
the landscape than Category II wetlands.
o
a
0.
d_Category IV. Category W wetlands have the lev,est levels of ftiet rs (s,.
Q
fewer- than 30 points) andare often heavily disturbedCategory IV wetlands have the
c
lowest levels of functions (scoring fewer than 16 points) and are often heavily
disturbed. These are wetlands that we should be able to replace, or in some cases to
c
improve. However, experience has shown that replacement cannot be guaranteed in
U
any specific case. These wetlands may provide some important functions, and should
�%
be protected to some degree.
o
0
U
d-.e.Illegal modifications. Wetland rating categories shall not change due to illegal
c
modifications made by the applicant or with the applicant's knowledge.
N
C
2. Development in designated wetlands within shoreline jurisdiction shall be regulated in
a
accordance with the following:
a. Buffer Requirements. The following buffer widths have been established in
N
accordance with the best available science. They are based on the category of wetland
and the habitat score as determined byqualified wetland professional using the
Washington State Wetland Rating System for Western Washington: 2014 Update
o
(Ecology Publication #14-06-029, or as revised and approved bogy). The
adjacent land use intensity is assumed to be high.
i. For wetlands that score 5 points or more for habitat function, the buffers in
E
24.40.020.F.2.b can be used if both of the following criteria are met:
w
0
• A relatively undisturbed, vegetated corridor at least 100 feet wide is protected
between the wetland and any other Priority Habitats as defined by the
v
Washington State Department of Fish and Wildlife.
CM
2z
The corridor must be protected for the entire distance between the wetland and
w
the Priority Habitat by some type of legal protection such as a conservation
easement.
0
a
Page 7 of 13
Packet Pg. 283
8.2.b
Presence or absence of a nearby habitat must be confirmed by a qualified
biologist. If no option for providing a corridor is available, 24.40.020.F.2.b
may be used with the required measures in 24.40.020.F.2.c alone.2
• The measures in 24.40.020.F.2.c are implemented, where applicable, to
minimize the impacts of the adjacent land uses.
ii. For wetlands that score 3-4 habitat points, only the measures in 24.40.020.F.2.c
are required for the use of 24.40.020.F.2.b
iii. If an applicant chooses not to apply the mitigation measures in 24.40.020.F.2.c, or
is unable to provide a protected corridor where available, then 24.40.020.F.2.d
must be used.
iv. The buffer widths in 24.40.020.F.2.b and 24.40.020.F.2.d assume that the buffer
is vegetated with a native plant community ppropriate for the ecoregion. If the
existing buffer is unvegetated, sparsely vegetated, or vegetated with invasive
species that do not perform needed functions, the buffer should either be planted
to create the appropriate plant community or the buffer should be widened to
ensure that adequate functions of the buffer are provided.
b. Wetland Buffer Requirements if the measures in 24.40.020.F.2.c are Implemented and
Corridor Provided.
Buffer width (in feet) based on habitat score
Wetland CateEory
3-4
5
6-7
8-9
Category 1:
75
105
165
225
Based on total score
Category
Bogs and wetlands of
190
225
High Conservation
Value
Category 1:
Coastal Lagoons
150
165
225
Category 1:
Interdunal
225
Category 1:
75
105
165
225
Forested
Category 1:
150
Estuarine
(buffer width not based on habitat score)
Category II:
Based on score
75
105
165
225
Page 8 of 13
E
L
tm
0
a
L
d
N
m
as
c
LO
m
A
0
N
00
O
L
a
Q.
Q
0
a
O
c
O
U
N
O
0
u
w
O
a)
N
a
O
a
Ch
CD
0
0
N
r
as
O
u
O
w
c
O
E
m
w
0
Al
a
Packet Pg. 284
8.2.b
Category II.
Interdunal wetlands
110
165
225
Category II:
Estuarine
110
buffer width not based on habitat score)
Category III (all)
60
105
165
225
Category IV (all)
40
will "llp-Ift
will "llp-Ift
..fKsrear!se���ssss�rr��rs�fr�as��szs�ee�:�!se�r��ssss�r:r�.
_
Page 9 of 13
Packet Pg. 285
8.2.b
..
c. Required measures to minimize impacts to wetlands. Measures are required, ,=cif
applicable to a specific proposal.
Disturbance
Required measures to Minimize Impacts
Lights
• Direct lights away from wetland
Noise
• Locate activity that generates noise away from
wetland
• If warranted, enhance existing buffer with native
vegetation plantings adjacent to noise source
• For activities that generate relatively continuous,
potentially disruptive noise, such as certain heavy
industry or mining, establish an additional 10' heavily
vegetated buffer strip immediately adjacent to the out
wetland buffer
Toxic runoff
• Route all new, untreated runoff away from wetland
while ensuring wetland is not dewatered
• Establish covenants limiting use of pesticides within
150 feet of wetland
• Apply integrated pest management
Stormwater runoff
• Retrofit stormwater detention and treatment for roads
and existing adjacent development
• Prevent channelized flow from lawns that directly
enters the buffer
• Use Low Impact Development techniques (per PSAT
publication on LID techniques)
Change in water regime
• Infiltrate or treat, detain, and disperse into buffer new
runoff from impervious surfaces and new lawns
Pets and human disturbance
• Use privacy fencing OR plant dense vegetation to
delineate buffer edge and to discourage disturbance
using vegetation appropriate for the ecoregion
• Place wetland and its buffer in a separate tract or
protect with a conservation easement
Dust
• Use best management practices to control dust
Disruption of eoffidor-s e
0 Maintain to that
eonneetions ofAite areas are-
undistur-bed
rem
Page 10 of 13
Packet Pg. 286
8.2.b
d. Wetland Buffer Requirements if the measures in 24.40.020.F.2.c are NOT Implemented
or Corridor NOT Provided.
Buffer width (in feet) based on habitat score
Wetland CateEory
3-4
5
6-7
8-9
Category 1:
Based on total score
100
140
220
300
Catelgory
Bois and wetlands of
250
300
Hiizh Conservation
Value
Category 1:
Coastal Lam
200
220
300
Category 1:
Interdunal
300
Category 1:
Forested
100
140
F220
300
Category 1:
Estuarine
200
(buffer width not based on habitat scores)
Category II.
Based on score
100
140
220
300
Category II:
Interdunal wetlands
150
220
300
Category II:
Estuarine
150
(buffer width not based on habitat scores)
Category III (all)
80
140
220
300
Category IV (all)
50
Page 11 of 13
Packet Pg. 287
8.2.b
E
eln v me,�t
e
s s d;vea4
v
L,,,#
h ; 141, vo l„ 4; iris
(.v
nl L
ev
f wetland
widt
appr-ov
lm
O
buff-er- widths
for- wetlands
whefe existing
buff-ef
eonditio
L
a
„ff v widths)
may be granted
a
m;tay.t to the
de„eln.v.me„4
d
it; n of a
wetland b,,,f - r enhancement
plan for
Category H! and
Al
N
O
illy. Approval
of a wetland
buffer- enhaneemen4
plan shall, at
ie
�
dir-eetoi,
„flow for-
buff-erwtth
to
less than 25
c
,rthe
wetland
fedtietion
no
he standard
that.:tat.
d
width; provided,
L
O
t
;des e .;deree
that „etla-
d 4;,,,etio
s and
be ;
ed e
�
�Nl
b,
implementation
to
leant the
values
level
will
by a
b,,,4
G
plan
at
provided
standard
r- of
N
CO
inal
T
7
„ts
densities
for- .
e in b,uffe,-
existing native plant
and provides
O
L
:isities to
less than thfee
feet
f6f
feet
0.
no
on eenter-
shmbs
and eight
e
Q.
Q
f
m
C
O
++
2 n n .
`a
an
O
U
N
ases in wetland
b uff ,- 4;,,,at;n.,-,ing
as
,.elated to.:
O
O
t�
W
O
r
- ,;ldl;f
habitat-,
�
O
O_
a of wetland
N
fandN
etln„d ;,-.tv
sio and d;st,,,-b
anee
r
O
N
Widt
Aver-aging. The
director-
allow
mod;f;eation
saandaia
r
i er-
may
of a
L
b, , aeeofdanee
with an apprmoved
of
tie l afeas
e v4 eand the
t
LenOft
by basis
by
buffef
Only
those
O
- ease ease
a-,�efaging
widths.
V
b f
the v
eat a e
„b,;eet v
el shall be
wetland
-erm existing
with
or
0
,1;4;ed v of
nsion l wetland
n e nt;nt
demo stvnes
4tl, n4•
C
ed„ee
4;,.,etio
f
b,,,f
,-n•
W
the
and value
wetlands
of assoeia4ed
-
f
�
O
d a „tai s
, n4io s ;
d„e
tee sting
afuetef sties
sensitivity
physieal e
the
V
slope, soils,
of vegetation,
and
wetlan
N
4t f n
„de,. b,,,f fe,- ;
v.laees and
by a&e,.sely
,
; rated b,,iff-er
++
om
would not
in other
places;
k
W
eee�rsrsrss�eas�.ressasesr�:sess�sr�:esssasseassss�srsrss�:esesrs
-
Q
Page 12 of 13
Packet Pg. 288
8.2.b
i�
ii. Wi' amaze stfuet ,.emu
iii.Fishing aeeess areas down to the watef's edge that shall be no larger- than six
few
i,e. Additions to structures existing within wetlands and/or wetland buffers may be
permitted pursuant to ECDC 23.50.040.I4I. Additions to structures within wetlands
will also require state and federal approval.
Page 13 of 13
Packet Pg. 289
8.2.b
Date: October 14, 2016
To: Washington State Department of Ecology
Copy: Edmonds City Council
Dave Earling, Mayor
Shane Hope, Development Services Director
Kernen Lien, Senior Planner
From: Jeff Taraday, City Attorney
Re: Findings of Fact, Conclusions of Law, and Analysis regarding City of
Edmonds' proposed alternatives to Ecology's Required Changes 7 and 8
and consistency of those alternatives with the Shoreline Management
Act and the Department of Ecology's adopted guidelines
I. Purpose of this memo
This memo demonstrates how the City of Edmonds' proposed alternatives to
Required Changes 7 and 8 are consistent with the Shoreline Management Act
and the Department of Ecology's adopted guidance for Shoreline Master
Programs. The City's proposed alternatives are necessary because the
Department of Ecology's Required Changes 7 and 8 would not satisfy the
SMA's no net loss standard or the City's restoration goals for the Edmonds
marsh. If the rationale set forth below is adopted by the Edmonds City
Council, this memo should be included as Attachment B to Council President
Johnson's letter to Department of Ecology, Director, Maia Bellon.
As an alternative to Required Change 7, the City of Edmonds is proposing a
110-foot buffer and a 125-foot setback for the Urban Mixed Use IV (UMU4)
environment. This will be referred to as Alternative Change 7.
As an alternative to Required Change 8, the City of Edmonds is proposing
that the 110-foot buffer be planted and established in conjunction with a
master planned development or redevelopment of the two properties within
N1100 Dexter Ave N Suite 100 Seattle WA 98109 P 206.273.7440 F 206.273.7401 www.lighthouselawgroup.com
Packet Pg. 290
8.2.b
the UMU4 environment. This will be referred to as Alternative Change 8.
Because the two properties in the UMU4 are separately owned, it is possible
that they would plant or otherwise establish their respective buffers at
different times. Until that occurs, any existing uses within the adopted buffer
would be allowed to continue as nonconforming uses.
While most of the analysis below relates to Alternative Change 7, it should be
kept in mind that Alternative Change 8 is the timing mechanism for
Alternative Change 7.
II. Findings of Fact demonstrating the consistency of
Alternative Changes 7 and 8 with the Shoreline
Management Act and the Department of Ecology's adopted
guidance
The following findings of fact support the adoption of Alternative Changes 7
and 8.
Packet Pg. 291
8.2.b
A. The Edmonds marsh is a shoreline of the state.
B. The Edmonds marsh is a Category II estuarine wetland and
salt marsh.
C. The UMU4 environment consists of two properties that
abut the Edmonds marsh. The property to the south of the marsh
is largely undeveloped. The property to the north of the marsh is
developed as a business park known as Harbor Square.
D. Harbor Square is owned by the Port of Edmonds. The Port
had expressed interest in eventually redeveloping Harbor Square
into a more intense development. The Port had sought a
comprehensive plan amendment to approve the Port's master
plan for Harbor Square, but later withdrew that request. There is
currently no known timeline for the redevelopment of Harbor
Square.
E. Neither the City or the Department of Ecology have
conducted detailed wildlife habitat assessments or wildlife
surveys that would provide additional site -specific information
about which species are present in the Edmonds marsh and what
the buffer those species would need to be protected from
redevelopment.
F. In the absence of such detailed site -specific studies, it is
appropriate to rely upon Ecology's guidance documents to
establish buffer widths at the planning stage.
G. The Department of Ecology has published various scientific
and technical guidance documents that are intended to be used by
cities in the development of critical area regulations and shoreline
master programs. The city council reviewed relevant excerpts
from these documents before voting to propose Alternative
Change 7. Various relevant excerpts from these Department of
Ecology publications are excerpted below.
Packet Pg. 292
8.2.b
1. Wetland Guidance for CAO Updates, Western
Washington Version, June 2016, Publication No. 16-06-001,
Department of Ecology
This document distinguishes Category II estuarine
wetlands from Category II interdunal wetlands and
other Category II wetlands, where buffer width is based
on habitat score. Unlike the other kinds, the buffer for
Category II estuarine wetlands does not depend on
habitat score. Assuming that certain impact
minimization measures are required, the buffer would
be 110 feet. The measures include things like ensuring
that light, noise, and toxic runoff are directed away from
the wetland. If these measures are not implemented,
then the buffer would be 150 feet.
2. Wetlands & CAO Updates: Guidance for Small Cities,
Western Washington Version, January 2010, (1st Revision July
2011), (2nd Revision October 2012), Publication No. 10-06-002,
Department of Ecology
This document recommended standard buffer widths of
75 feet for Category II wetlands, with the possibility of
additional buffer width being added based on a habitat
score. The buffer table in this document does not have a
line for Category II estuarine wetlands. The 75-foot
buffer figure is for all Category II wetlands, except for
interdunal wetlands. The buffers in the city's adopted
CAO were based on the guidance from this document.
After the CAO was adopted, this document was replaced
in June 2016 by the Wetland Guidance for CAO Updates,
Western Washington Version.
3. Wetlands in Washington State, Volume 1, A Synthesis of
the Science, March 2005, Publication No. 05-06-006, Department
of Ecology
This document contains the following passage
discussing the importance of estuarine wetlands:
Estuaries, the areas where freshwater and salt water
mix, are among the most highly productive and complex
Packet Pg. 293
8.2.b
ecosystems. Here, tremendous quantities of sediments,
nutrients, and organic matter are exchanged between
terrestrial, freshwater, and marine communities. A large
number of plants and animals benefit from estuarine
wetlands. Fish, shellfish, birds, and plants are the most
visible organisms that live in estuarine wetlands.
However, a huge variety of other life forms also live in
an estuarine wetland, including many kinds of diatoms,
algae and invertebrates.
Estuaries, of which estuarine wetlands are a part, are a
"priority habitat" as defined by the state Department of
Fish and Wildlife. Estuaries have a high fish and wildlife
density and species richness, important breeding
habitat, important fish and wildlife seasonal ranges and
movement corridors, limited availability, and high
vulnerability to alteration of their habitat ....
4. Wetlands in Washington State, Volume 2, Guidance for
Protecting and Managing Wetlands, April 2005, Publication No.
05-06-008, Department of Ecology
This document contains the following sections:
A frequent concern about buffers is their applicability to
urban and urbanizing areas. The concerns generally fall
into two categories: 1) the science on buffers comes
largely from agricultural and forestry settings and is
perceived to be irrelevant to urban areas; and 2) the
need to maximize density of development in urban
areas is in direct conflict with the protection of large
upland areas around wetlands (and streams).
The concern over the relevancy of the literature on
buffers to urban areas is largely unfounded. While most
of the studies of buffer effectiveness occur in non -urban
settings, the principles are the same. Buffers do not
function any differently in urban settings than in rural
settings. The same processes of sediment, nutrient, and
toxics removal operate similarly in urban areas as they
do in rural settings. However, a good stormwater
Packet Pg. 294
8.2.b
management program can reduce the need for buffers
to perform filtration functions, with the exception of
lawns and landscaped areas which drain into wetlands
rather than into stormwater collection areas.
The role of buffers in providing needed upland habitat
for wetland species and in screening adjacent noise and
light is also performed similarly. In fact, a case can be
made that buffers in urban areas are even more
important from a habitat standpoint because there is
little other upland habitat available. The factors that
may be different in urban areas are that urban wetlands
may perform some functions at a lower level because of
degradation, and the range of wildlife species utilizing
urban wetlands may be smaller. However, remaining
wetlands (and adjacent upland areas) in urban areas
may, in fact, function as habitat islands and be critical to
many species. Generally, the protection of wildlife
habitat functions of wetlands requires larger buffers
than protection of water quality functions, particularly
when state-of-the-art stormwater management is
employed.
However, the best way to address the issue of buffers in
urban areas is to conduct a landscape analysis and
develop a subarea plan that identifies, prioritizes, and
protects the most important wetland, riparian, and
upland habitats (see Chapters 5 through 7 of this
volume for additional discussion). Maintaining and
restoring connections between wetland, riparian, and
upland habitats is key to protecting wildlife. A
landscape analysis can help identify existing
connections that should be protected as well as areas
where connectivity can be restored. Combined with
standards for low impact development and state-of-the-
art stormwater management, this kind of approach
could result in smaller buffers around the other critical
areas that are not providing vital habitat. The studies
Packet Pg. 295
8.2.b
should always be confirmed on the ground during
project review.
The issue of balancing wetland protection with
competing mandates in the GMA is a legitimate one that
can be addressed in a number of ways. A buildable lands
survey with a good wetlands inventory can provide
important information on the actual conflicts that may
exist (rather than a perceived conflict). Provisions to
allow density trading from buffers to adjacent or nearby
developable lands can help.
Chapter 8, Section 8.3.8.8.
Where a legally established, non -conforming use of the
buffer exists (e.g., a road or structure that lies within the
width of buffer recommended for that wetland),
proposed actions in the buffer may be permitted as long
as they do not increase the degree of non -conformity.
This means no increase in the impacts to the wetland
from activities in the buffer.
For example, if a land use with high impacts (e.g.,
building an urban road) is being proposed next to a
Category II wetland with a moderate level of function
for habitat, a 150-foot buffer would be needed to
protect functions (see Table 8C-6). If, however, an
existing urban road is already present and only 50 feet
from the edge of the Category II wetland, the additional
100 feet of buffer may not be needed if the road is being
widened. A vegetated buffer on the other side of the
road would not help buffer the existing impacts to the
wetland from the road. If the existing road is resurfaced
or widened (e.g., to add a sidewalk) along the upland
edge, without any further roadside development that
would increase the degree of non -conformity, the
additional buffer is not necessary. The associated
increase in impervious surface from widening a road,
however, may necessitate mitigation for impacts from
stormwater.
Packet Pg. 296
8.2.b
If, however, the proposal is to build a new development
(e.g., shopping center) along the upland side of the road,
the impacts to the wetland and its functions may
increase. This would increase the degree of non-
conformity. The project proponent would need to
provide the additional 100 feet of buffer extending
beyond the road or apply buffer averaging (see Section
8C.2.6).
Appendix 8-C, Section 8C.2.4.2.
5. SMP Handbook, Chapter 11, Vegetation Conservation,
Buffers, and Setbacks, Publication Number 11-06-010,
Department of Ecology
The following excerpts from this document should also
be helpful:
Some local governments with intensely developed
shorelines have established only setbacks from the
OHWM. Vegetation conservation is required, and
planting new vegetation, replacing noxious weeds and
invasive plants with native plants, and other habitat
improvements are required for new or expanded
development. These measures meet the requirements of
the SMP Guidelines to protect ecological functions, as
buffers do.
SMP Handbook, 11-11, p. 3-4.
New scientific studies conducted after the CAO was
adopted may establish the need for different -sized
buffers than included in the CAO. The SMP Guidelines
require "the most current, accurate and complete
scientific and technical information available" to be
used for development of SMPs [WAC 173-26-
201(2)(a)].
SMP Handbook, 11-11, p. 4.
When SMPs were first adopted in the 1970s, setbacks
were established largely to protect structures from
Packet Pg. 297
8.2.b
erosion and effects of wind and water and to prevent
new houses from blocking views. Some consideration
was given to habitat, as in Conservancy environments
with bigger setbacks than in Urban environments. We
now know more about the value of buffers in regard to
ecological functions. Recent scientific studies show that
25-foot setbacks do not protect most ecological
functions and will not meet the no net loss standard of
the SMP Guidelines.
SMP Handbook, 11-11, p. 7.
How do you apply these buffer widths from the
scientific literature to your local shorelines? Much of
Washington's shorelines are developed, unlike the
undeveloped shorelines discussed in much of the
scientific literature.
Those land uses include industry, commercial uses,
houses, multi -family dwellings, parks, trails, marinas,
bulkheads, parking lots, and fishing piers, among others.
Some upland areas are intensely developed, and others
are more sparsely developed. Some of our waters are
heavily used for ports, industry, marinas and
recreational piers. Many Washington lakes are intensely
developed with houses on the upland and piers and
docks in the water, while others remain undeveloped.
Tailor buffers to local conditions
Determining buffers and setbacks is a challenge. The
buffers and setbacks for marine and freshwater
shorelines should be tailored to local conditions
including existing shoreline functions and existing and
planned land use and public access. Buffers and
setbacks likely will vary within a local government's
boundaries to reflect different shoreline conditions and
functions. The inventory and characterization report
should provide a complete analysis of shoreline
functions.
Packet Pg. 298
8.2.b
SMP Handbook, 11-11, p. 19.
With this general guidance in mind, considerations for
determining buffer and setback width include:
What shoreline ecological functions continue to exist
and need protection or restoration?
What species of wildlife live along the shoreline, and
what buffer width will protect them?
Would smaller buffers increase nitrogen and
phosphorous levels in local waters?
How would removal of riparian vegetation affect slope
stability and hydrology?
Will future growth include new or expanded water -
oriented uses?
For developed shorelines, is redevelopment likely?
Is development projected on vacant parcels?
SMP Handbook, 11-11, p. 20.
6. SMP Handbook, Chapter 14, Legally Existing Uses and
Development, Publication No. 11-06-010, Department of Ecology
The following excerpts from this chapter should be
helpful:
Existing legally established structures and uses are
typically allowed to continue with the approval of
updated SMPs. That means they can continue to exist,
be used, maintained and repaired. That's the case even
if the updated SMPs include regulations that would not
allow new uses or development to be configured or
built exactly as existing ones.
For example, under updated SMPs, new buildings may
need to be further away from the water, new
development projects may need to retain some
vegetation onsite, or new aquaculture projects may
need to be a specific distance from aquatic vegetation.
However, existing legal development and uses can
remain in place.
Packet Pg. 299
8.2.b
Ecology and local governments do not expect most
existing development and uses to be eliminated from
the shoreline after new SMP regulations are adopted. In
some cases, existing buildings may be expanded,
although there may be limits to the size of the addition,
the total square footage, or new impervious surfaces....
SMP Handbook, Chapter 14, pp. 1-2.
Cities with densely developed shorelines may have
fewer opportunities for achieving no net loss than cities
or counties with less developed shorelines. With a
densely developed shoreline, large buffers or setbacks
may not be appropriate or feasible for various reasons -
- small lots cannot accommodate them; large buffers
would include many structures and impervious surfaces
that interfere with buffer functions; regulations
regarding structures within buffers could be
complicated.
SMP Handbook, Chapter 14, p. 3.
Traditionally, uses and structures that are not
consistent with the new regulations have been
categorized as "nonconforming" development.
Nonconforming uses and development were lawfully
constructed or established, but do not conform to
current land use regulations or standards. The
regulation of nonconforming uses and development is
an established concept, beginning early in the 20th
century, when municipalities started enacting zoning
regulations.
SMP Handbook, Chapter 14, p. 4.
WAC 173-27-080 applies at the local level only if the
local SMP does not address nonconforming
development.
SMP Handbook, Chapter 14, p. 4.
Some local governments are using different approaches
as they update their SMPs. They would allow existing
Packet Pg. 300
8.2.b
structures, particularly single family residences, to
continue as conforming structures even though new
shoreline setbacks, buffers, and other regulations in
their Shoreline Master Programs would typically create
nonconforming structures.
SMP Handbook, Chapter 14, p. 5.
Packet Pg. 301
8.2.b
H. The City has taken significant steps toward restoration of
the Edmonds marsh.
I. Ecology's Required Change 7 is a change to the 100/50
setback/buffer that the City had previously adopted for the UMU4
environment. The dimensions of this earlier adopted
setback/buffer were heavily influenced by the city's desire to
restore the Edmonds marsh and daylight Willow Creek and obtain
funding for such restoration. While it is true that Appendix L alone
may not support a 100-foot setback for the UMU4 shoreline
environment, the weight placed on Appendix L by the city council
demonstrates its commitment to restoration of the Edmonds
marsh. It is relevant to determining buffers for the UMU4 that the
city has a significant goal of restoring the Edmonds marsh and has
been actively pursuing that goal through grant applications and
studies.
J. As the City evaluates the existing conditions of the
Edmonds marsh and the surrounding area within the UMU4
environment, it finds the Edmonds marsh to be a valuable
environmental asset worthy of the City's ongoing restoration
efforts. This value must be taken into account when evaluating
the local conditions to which the buffers and setbacks for the
UMU4 environment should be tailored.
K. It should be noted for the record that the city council on
August 2, 2016 adopted Resolution 1366, which authorized the
submission of another grant application to RCO related to the
daylighting of Willow Creek. The December 18, 2015 final
feasibility study for the daylighting of Willow Creek was the result
of a successful grant application from 2013.
Packet Pg. 302
8.2.b
III. Conclusions of Law demonstrating the consistency of
Alternative Changes 7 and 8 with the Shoreline
Management Act and the Department of Ecology's adopted
guidance
The Department of Ecology has adopted guidelines for Shoreline Master
Programs. These guidelines are found in chapter 173-26 WAC, Part III (WAC
173-26-171 through WAC 173-26-251). Alternative Change 7 and 8 are
consistent with these guidelines, particularly the following excerpts.
A. WAC 173-26-186(8)(b): Local master programs shall include
policies and regulations designed to achieve no net loss of
[shoreline] ecological functions.
The UMU4 buffer must be designed to achieve no net loss of ecological
function, not only within the buffer, but more importantly, within the
Edmonds marsh itself. While Harbor Square is already developed and the
UMU4 buffer will render that development nonconforming, redevelopment
of Harbor Square will presumably be more intense than the existing
development. In the absence of additional wildlife habitat assessments and
surveys demonstrating that no species in the Edmonds marsh requires more
than a 50-foot buffer, the presumption should be that the habitat value of the
marsh is consistent with other Category II estuarine wetlands. Because
Ecology's guidance documents recommend a 110-foot buffer for a Category II
estuarine wetland, that is the buffer that is required to achieve no net loss in
the absence of additional wildlife habitat assessments and surveys.
B. WAC 173-26-186(8)(c): For counties and cities containing any
shorelines with impaired ecological functions, master programs
shall include goals and policies that provide for restoration of such
impaired ecological functions.
The city is engaged in an ongoing effort to daylight Willow Creek, which will
have a significant restorative benefit to the Edmonds marsh.
Packet Pg. 303
8.2.b
C. WAC 173-26-186(9): To the extent consistent with the policy
and use preference of RCW 90.58.020, this chapter (chapter 173-26
WAC), and these principles, local governments have reasonable
discretion to balance the various policy goals of this chapter, in
light of other relevant local, state, and federal regulatory and
nonregulatory programs, and to modify master programs to reflect
changing circumstances.
The guidelines give the city reasonable discretion to balance various factors
in the development of its SMP. The city, in adopting Alternative Change 7, has
acted reasonably in basing the buffer for the UMU4 on Ecology's own
guidance. The 110-foot buffer is consistent with the most recent guidance
from Ecology related to buffers for Category II estuarine wetlands. Even if the
Department of Ecology or the Port of Edmonds might have weighted the
various policy goals differently, the guidelines give this discretion to the city.
D. WAC 173-26-201(2)(a): To satisfy the requirements for the
use of scientific and technical information in RCW 90.58.100(1),
local governments shall incorporate the following two steps into
their master program development and amendment process.
1. First, identify and assemble the most current, accurate,
and complete scientific and technical information available that
is applicable to the issues of concern....
The city has identified Wetland Guidance for CAO Updates, Western
Washington Version, June 2016, Publication No. 16-06-001, Department of
Ecology, as the most current, accurate, and complete scientific information
available. It has also identified other resources which are set forth in the
findings of fact, above.
2. Second, base master program provisions on an analysis
incorporating the most current, accurate, and complete scientific
or technical information available....
Ecology agrees that the Edmonds marsh is a Category II estuarine wetland.
The 110-foot buffer for the UMU4 comes directly from and is consistent with
Wetland Guidance for CAO Updates, Western Washington Version, June 2016,
Publication No. 16-06-001, Department of Ecology. The 50-foot buffer in
Required Change 7 is not consistent with this recent guidance.
Packet Pg. 304
8.2.b
E. WAC 173-26-201(2)(d):... local governments shall ... apply
the following preferences and priorities in the order listed below
1. Reserve appropriate areas for protecting and restoring
ecological functions to control pollution and prevent damage to
the natural environment and public health.... Local governments
should ensure that these areas are reserved consistent with
constitutional limits.
Note that there is no higher -ranking priority here than to reserve
appropriate areas for protecting and restoring ecological functions. The
UMU4 buffer can be seen as such a restoration. The fact that the existing
development is allowed to continue indefinitely as a nonconforming use
keeps this reservation firmly within constitutional limits.
WAC 173-26-221(2)(b)(i): When addressing critical areas,
shoreline master programs shall adhere to the standards
established in the following sections, unless it is demonstrated
through scientific and technical information as provided in RCW
90.58.100(1) and as described in WAC 173-26-201 (2)(a) that an
alternative approach provides better resource protection.
As a Category II estuarine wetland, the city must protect the Edmonds marsh
by adhering to the standards for critical areas unless it is demonstrated
through scientific information that an alternative approach provides better
resource protection. The applicable standards here include Ecology's
wetland guidance, which in turn calls for a 110-foot buffer for this class of
wetland. In other words, the default UMU4 buffer should be 110 feet unless it
is demonstrated through scientific and technical information that an
alternative approach provides better resource protection. Ecology has not
demonstrated through scientific and technical information that the 50-foot
buffer from Ecology's Required Change 7 provides better protection for the
Edmonds marsh than a 110-foot buffer. Ecology makes the point that
untreated stormwater discharge is a significant threat to the marsh and that
this threat could be corrected upon redevelopment of Harbor Square.
Ecology's logic is that a 50-foot buffer will better incentivize redevelopment
and redevelopment will fix the stormwater discharge. But this logic fails to
address whether the habitat values of the Edmonds marsh would be
adequately protected in the face of more intense redevelopment. It also fails
to address the possibility that the stormwater problem could be corrected as
a standalone stormwater improvement project that could be sponsored by
Packet Pg. 305
8.2.b
the city's stormwater utility and/or through a WRIA-8 or other grant
sponsored project. Significant additional work would need to be done to
determine whether a 50-foot buffer in the UMU4 could find scientific
justification given the presumably high habitat value of the Edmonds marsh.
G. WAC 173-26-221(2)(b)(iv): The planning objectives of
shoreline management provisions for critical areas shall be the
protection of existing ecological functions and ecosystem -wide
processes and restoration of degraded ecological functions and
ecosystem -wide processes.
Shorelines with critical areas get special treatment under the SMA. With
critical areas, the objectives are not merely protection (no net loss) but also
restoration of degraded ecological functions. The city's goal is to restore both
the Edmonds marsh and its degraded buffers. The 110-foot buffer for the
UMU4 could become restored either through a standalone restoration
project that would likely require city and port cooperation, through
mitigation requirements to offset the impacts of more intense
redevelopment, or potentially through a combination of the two.
H. WAC 173-26-221(2)(c)(i)(A): Local governments should
consult the department's technical guidance documents on
wetlands.
The 110-foot buffer for the UMU4 comes directly from and is consistent with
Wetland Guidance for CAO Updates, Western Washington Version, June 2016,
Publication No. 16-06-001, Department of Ecology. The 50-foot buffer in
Ecology's Required Change 7 is not consistent with this recent guidance.
WAC 173-26-221(2)(c)(i)(D): Master programs shall contain
requirements for buffer zones around wetlands. Buffer
requirements shall be adequate to ensure that wetland functions
are protected and maintained in the long term. Requirements for
buffer zone widths and management shall take into account the
ecological functions of the wetland, the characteristics and setting
of the buffer, the potential impacts associated with the adjacent
land use, and other relevant factors.
Wetland Guidance for CAO Updates, Western Washington Version, June 2016,
Publication No. 16-06-001, Department of Ecology, addresses many of these
factors. It provides different buffer widths for Category I estuarine wetlands
Packet Pg. 306
8.2.b
(150 feet) and Category II estuarine wetlands (110 feet), recognizing that
Category I wetlands have greater ecological function. There is no lower
category of estuarine wetland than Category II. This suggests that even when
the wetland and buffer may have some suffered some degradation, an
estuarine wetland should still be afforded protection consistent with a
Category II wetland.
Ecology suggests that, because the Harbor Square portion of the UMU4 has
already been developed, a narrow buffer of 50 feet is justified. We could not
find support for this proposition in Wetland Guidance for CAO Updates,
Western Washington Version, June 2016, Publication No. 16-06-001,
Department of Ecology. If anything, that publication appears to state the
opposite: "Ecology's buffer recommendations are also based on the
assumption that the buffer is well vegetated with native species
appropriate to the ecoregion. If the buffer does not consist of vegetation
adequate to provide the necessary protection, then either the buffer area
should be planted or the buffer width should be increased." Id., at 13.
J. WAC 173-26-221(2)(c)(iii)(A): Critical saltwater habitats
require a higher level of protection due to the important ecological
functions they provide. Ecological functions of marine shorelands
can affect the viability of critical saltwater habitats. Therefore,
effective protection and restoration of critical saltwater habitats
should integrate management of shorelands as well as submerged
areas.
Critical saltwater habitats like the Edmonds marsh require greater
protection than other critical areas. It is necessary to establish an
appropriate buffer upon the shorelands of the UMU4 in order to be able to
protect and restore these areas.
K. WAC 173-26-221(2)(c)(iii)(B): The management planning
should address the following, where applicable:... Protecting
existing and restoring degraded riparian and estuarine ecosystems,
especially salt marsh habitats; Establishing adequate buffer zones
around these areas to separate incompatible uses from the habitat
areas;
Here again, the guidance emphasizes that salt marsh habitats like the
Edmonds marsh warrant special protection, even when they are somewhat
Packet Pg. 307
8.2.b
degraded and that a significant component of that special protection is the
establishment of an adequate buffer to protect the special habitat provided
by such ecosystems. It should be noted here that existing development
within the UMU4 buffer does not make the habitat in the marsh unworthy of
protection. It should also be noted that even if existing development already
has some negative impact upon that habitat, redevelopment to a more
intense use could have greater impact upon that habitat if the buffer were
not increased adequately to protect the habitat from the more intense
development.
L. WAC 173-27-080 Nonconforming use and development
standards. When nonconforming use and development standards
do not exist in the applicable master program,' the following
definitions and standards shall apply:
1. 'Nonconforming use or development' means a shoreline
use or development which was lawfully constructed or
established prior to the effective date of the act or the applicable
master program, or amendments thereto, but which does not
conform to present regulations or standards of the program.
2. Structures that were legally established and are used for a
conforming use but which are nonconforming with regard to
setbacks, buffers or yards; area; bulk; height or density may be
maintained and repaired and may be enlarged or expanded
provided that said enlargement does not increase the extent of
nonconformity by further encroaching upon or extending into
areas where construction or use would not be allowed for new
development or uses....
Portions of the Harbor Square development already exist within as little as
25 feet of the Edmonds marsh. Ecology has argued that this existing
condition warrants a much smaller buffer than the 110-foot buffer called for
by the guidance. Ecology argues, essentially, that the buffers should be sized
to avoid any already developed property so that the existing development
can retain its conforming status indefinitely. If the SMA intended this result,
1 Note: the city's SNIP does contain provisions for nonconforming use. The
WAC is cited here to demonstrate what regulation Ecology would impose as a
default if the city did not have its own nonconforming use regulation.
Packet Pg. 308
8.2.b
Ecology would not have needed to adopt the above shoreline nonconforming
use rule. The fact that Ecology did adopt a nonconforming use rule renders
this argument suspect.
Similarly, Ecology appears to argue that the SMA's no net loss standard
provides not only the minimum amount of regulatory protection allowed, but
also the maximum amount of regulatory protection allowed. This argument
is not supported by the plain language of the guidance for shoreline master
programs. In fact, the opposite is true, "these guidelines are designed to
assure, at minimum, no net loss of ecological functions necessary to sustain
shoreline natural resources and to plan for restoration of ecological functions
where they have been impaired." WAC 173-26-201(2)(c) (emphasis added).
The guidelines contain similar phrasing where they address wetland
regulations. "Regulations shall address the following uses to achieve, at a
minimum, no net loss of wetland area and functions, including lost time
when the wetland does not perform the function..." WAC 173-26-
221(2)(c)(i)(A) (emphasis added). In short, the plain language of the SMP
guidance indicates that no net loss is the minimum standard that an SMP
must achieve. Nowhere does the guidance suggest that Ecology should deny
an SMP for going beyond this minimum standard.
IV. Consistency with the purpose and intent of Required
Change 7
WAC 173-26-120(7)(b) outlines this stage of Ecology's review procedure:
If, in the opinion of the department, the alternative is consistent with
the purpose and intent of the changes originally proposed by the
department in this subsection (7) and with the policy of RCW
90.58.020 and the applicable guidelines, it shall approve the
alternative changes and provide written notice to all parties of record.
In such cases, the effective date of the approved master program or
amendments is the date of the department's letter to local
government approving the alternative proposal.
If the department determines the alternative proposal is not
consistent with the purpose and intent of the changes proposed by the
department, the department may either deny the alternative proposal
or at the request of local government start anew with the review and
approval process beginning at WAC 173-26-120.
Packet Pg. 309
8.2.b
WAC 173-26-120(7)(b). We have demonstrated in Section III, above, how
Alternative Change 7 is consistent with the applicable guidelines for SMPs.
This section addresses consistency with the purposes and intent of Required
Change 7. Certainly, the proposed buffers between Alternative Change 7 (110
feet) and Required Change 7 (50 feet) are significantly different, but that
does not mean there is inconsistency between their purposes and intents. We
look to the discussion in Ecology's June 27, 2016 Findings and Conclusions to
discern the purpose and intent behind Required Change 7. We acknowledge,
however, that, because Ecology does not succinctly state the purpose and
intent behind Required Change 7, this exercise requires some paraphrasing
and extrapolation on the part of the city. We believe the following four
statements fairly summary Ecology's purpose and intent behind Required
Change 7.
1. The city's originally adopted buffer of 50 feet was
consistent with Ecology's Required Change 7 buffer of 50 feet.
The real difference was in the amount of the setback, where the
city originally adopted a 100-foot setback (or 50 feet from the
edge of the buffer) and Required Change 7 proposed a 65 foot
setback (or 15 feet from the edge of the buffer). Ecology notes
that the city did not adequately support the additional 50-foot
setback with scientific documentation and replaced it with the
extra 15-foot setback, which is consistent with the city's critical
areas ordinance. Ecology states: "A minimum 15-foot building
setback would help preserve the integrity of a restored buffer. A
larger setback may encourage intensive uses such as parking,
which is incompatible within a buffer setback."
Alternative Change 7 is consistent with the purpose and intent of Required
Change 7 because both reflect the same setback (15 feet from edge of the
buffer) that is contained in the city's critical areas ordinance. As Ecology
notes, intensive uses such as parking, would no longer be encouraged by the
larger 50-foot setback.
Packet Pg. 310
8.2.b
2. Ecology expressed concern about the city's reliance upon
Appendix L to support the originally adopted buffer/setback of
50/100. In the table, Ecology states: "Ecology acknowledges the
City Council amendments to the Planning Commission draft
were based on a concern that buffers would be need to be 100
feet to be eligible for Ecology water quality grants. As noted in a
letter from Ecology's Water program, a restoration project
would be eligible based on the science -based planning
commission setback of 50 feet (see letter from Ben Rau to Shane
Hope, August 19, 2015)."
The city acknowledges that Appendix L is not the most relevant guidance for
establishing a buffer width for a Category II estuarine wetland. In Alternative
Change 7, the city has corrected its reliance upon Appendix L and now bases
the buffer for the UMU4 environment on Wetland Guidance for CAO Updates,
Western Washington Version, June 2016, Publication No. 16-06-001,
Department of Ecology. The city believes this guidance to be the "most
current, accurate, and complete scientific and technical information available,"
as required by WAC 173-26-201(2) (a). By basing Alternative Change 7 on
this recent guidance instead of Appendix L, the city's alternative is consistent
with the purpose and intent of Required Change 7.
3. Ecology's table regarding Required Change 7 cites to WAC
173-26-201(2)(c). That section of the guidelines contains the
following language: "Nearly all shoreline areas, even
substantially developed or degraded areas, retain important
ecological functions. For example, an intensely developed
harbor area may also serve as a fish migration corridor and
feeding area critical to species survival. Also, ecosystems are
interconnected. For example, the life cycle of anadromous fish
depends upon the viability of freshwater, marine, and terrestrial
shoreline ecosystems, and many wildlife species associated with
the shoreline depend on the health of both terrestrial and
aquatic environments. Therefore, the policies for protecting and
restoring ecological functions generally apply to all shoreline
areas. not iust those that remain relatively unaltered." WAC
173-26-201(2)(c) (emphasis added).
Alternative Change 7 is consistent with the purpose and intent of Required
Change 7 by recognizing the important applicability of the language above to
Packet Pg. 311
8.2.b
establishing the buffer for the UMU4 environment. While much of the UMU4
buffer area has been developed and degraded, this language, and Alternative
Change 7, acknowledge that the Edmonds marsh retains important ecological
functions that are worthy of being protected with a buffer that is consistent
with Ecology's buffer guidance for a Category II estuarine wetland.
4. Required Change 7 may have been crafted to address the
Port's concern about excess mitigation. The table cites WAC 173-
26-201(2)(e), which contains the following language: "master
programs shall also provide direction with regard to mitigation
for the impact of the development so that: (A) Application of the
mitigation sequence achieves no net loss of ecological functions
for each new development and does not result in required
mitigation in excess of that necessary to assure that
development will result in no net loss of shoreline ecological
functions and not have a significant adverse impact on other
shoreline functions."
Mitigation is imposed at the project stage, not with the adoption of an SMP.
Alternative Change 7 should not be construed as a mitigation requirement.
Rather, it is an acknowledgement that the Edmonds marsh provides high
value habitat that warrants the 110-foot buffer called for in Ecology's
guidance documents. When the Port is ready to pursue a master planned
redevelopment of Harbor Square, a more detailed analysis of the presence of
wildlife and associated habitat will need to be performed to determine the
extent to which the Edmonds marsh needs to be protected from the impacts
of the master planned redevelopment. And that analysis will no doubt be
informed by details about the project itself that are not currently known. At
the project stage, it is possible that additional information about the species
in the marsh and the nature of the project itself will lead to the conclusion
that requiring a 110-foot buffer would be disproportionate to the actual
impact of the project, in which case, the city might opt to incur part of the
cost associated with establishing a 110-foot buffer as a city -sponsored
restoration project. But at this planning stage, and without that critical
additional information, it would be imprudent to establish a 50-foot buffer in
the UMU4 environment. Furthermore, we doubt that a 50-foot buffer would
be upheld under a no net loss challenge without this additional information.
Therefore, to the extent that the purpose and intent of Required Change 7
was to address a concern about excess mitigation, Alternative Change 7 is not
inconsistent with that concern in light of the discussion above.
Packet Pg. 312
8.2.c
Date: February 2, 2017
To: Edmonds City Council
Copy: Dave Earling, Mayor
Shane Hope, Development Services Director
Kernen Lien, Senior Planner
From: Jeff Taraday, City Attorney
Re: City's proposed Option C:
An alternative to Options A and 8 from Ecology's January 10, 2017
Exhibit G
I. Purpose of this memo
The purpose of this memo is to provide some legal context for review of
Option C, particularly with respect to the no net loss standard.
II. Relevant legal authority
Set forth below are three particularly relevant excerpts from the Shoreline
Guidelines.
The no net loss standard in general:
Local master programs shall include policies and regulations
designed to achieve no net loss of those ecological functions.
(i) Local master programs shall include regulations and
mitigation standards ensuring that each permitted
development will not cause a net loss of ecological
functions of the shoreline; local government shall design
and implement such regulations and mitigation
is1100 Dexter Ave N Suite 100 Seattle WA 98109 P 206.273.7440 F 206.273.7401 www.lighthouselawgroup.com
Packet Pg. 313
8.2.c
standards in a manner consistent with all relevant
constitutional and other legal limitations on the
regulation of private property.
WAC 173-26-186(8)(b) (emphasis added).
The no net loss standard specifically articulated toward wetlands:
Regulations shall address the following uses to achieve, at a minimum,
no net loss of wetland area and functions, including lost time when the
wetland does not perform the function...
WAC 173-26-221(2)(c)(i)(A) (emphasis added).
The full text of the language referenced by Ecology with regard to its
concern about excessive mitigation:
(e) Environmental impact mitigation.
(i) To assure no net loss of shoreline ecological functions, master
programs shall include provisions that require proposed individual
uses and developments to analyze environmental impacts of the
proposal and include measures to mitigate environmental impacts not
otherwise avoided or mitigated by compliance with the master program
and other applicable regulations. To the extent Washington's State
Environmental Policy Act of 1971 (SEPA), chapter 43.21C RCW, is
applicable, the analysis of such environmental impacts shall be
conducted consistent with the rules implementing SEPA, which also
address environmental impact mitigation in WAC 197-11-660 and
define mitigation in WAC 197-11-768. Master programs shall indicate
that, where required, mitigation measures shall be applied in the
following sequence of steps listed in order of priority, with (e) (i) (A) of
this subsection being top priority.
(A) Avoiding the impact altogether by not taking a certain
action or parts of an action;
(B) Minimizing impacts by limiting the degree or magnitude of
the action and its implementation by using appropriate
technology or by taking affirmative steps to avoid or reduce
impacts;
Packet Pg. 314
8.2.c
(C) Rectifying the impact by repairing, rehabilitating, or
restoring the affected environment;
(D) Reducing or eliminating the impact over time by
preservation and maintenance operations;
(E) Compensating for the impact by replacing, enhancing, or
providing substitute resources or environments; and
(F) Monitoring the impact and the compensation projects and
taking appropriate corrective measures.
(ii) In determining appropriate mitigation measures applicable to
shoreline development, lower priority measures shall be applied only
where higher priority measures are determined to be infeasible or
inapplicable.
Consistent with WAC 173-26-186 (5) and (8), master programs shall
also provide direction with regard to mitigation for the impact of the
development so that:
(A) Application of the mitigation sequence achieves no net loss of
ecological functions for each new development and does not
result in required mitigation in excess of that necessary to assure
that development will result in no net loss of shoreline
ecological functions and not have a significant adverse impact
on other shoreline functions fostered by the policy of the act.
(B) When compensatory measures are appropriate pursuant to
the mitigation priority sequence above, preferential
consideration shall be given to measures that replace the
impacted functions directly and in the immediate vicinity of
the impact. However, alternative compensatory mitigation
within the watershed that addresses limiting factors or
identified critical needs for shoreline resource conservation
based on watershed or comprehensive resource management
plans applicable to the area of impact may be authorized.
Authorization of compensatory mitigation measures may
require appropriate safeguards, terms or conditions as
necessary to ensure no net loss of ecological functions.
WAC 173-26-201(2)(e)(emphasis added).
Packet Pg. 315
8.2.c
III. Brief analysis of Option C
Option C uses the same standard of no net loss that is used in the Shoreline
Guildlines above. Using the same standard should reduce ambiguity and
confusion when it comes time to implement these regulations.
We stated the following in Section IV of our October 14, 2016 memo:
When the Port is ready to pursue a master planned redevelopment of
Harbor Square, a more detailed analysis of the presence of wildlife
and associated habitat will need to be performed to determine the
extent to which the Edmonds marsh needs to be protected from the
impacts of the master planned redevelopment. And that analysis will
no doubt be informed by details about the project itself that are not
currently known. At the project stage, it is possible that additional
information about the species in the marsh and the nature of the
project itself will lead to the conclusion that requiring a 110-foot
buffer would be disproportionate to the actual impact of the project,
in which case, the city might opt to incur part of the cost associated
with establishing a 110-foot buffer as a city -sponsored restoration
project. But at this planning stage, and without that critical additional
information, it would be imprudent to establish a 50-foot buffer in the
UMU4 environment.
Option C essentially establishes a 110-foot buffer as a default and for
planning purposes, while deferring to a later date - after more
environmental review has been done and after more is known about the
project - the ultimate determination as to whether the buffer can be smaller
while still ensuring no net loss, or conversely, whether the buffer needs to be
larger to ensure no net loss.
Packet Pg. 316
8.3
City Council Agenda Item
Meeting Date: 02/7/2017
City Council Meeting Format and Potential Committee Structure (30 min.)
Staff Lead: Tom Mesaros
Department: City Council
Preparer: Andrew Pierce
Background/History
During the 2017 Edmonds City Council Retreat the format of City Council meetings was discussed (see
attached Council Retreat Minutes). From that discussion it was decided that the Council should consider
and debate the reinstatement of standing Council Committee meetings as conducted prior to the
Council disbanding that practice in 2015 (see July 7th, 2015 Agenda Packet, Council Meeting minutes
from between July 7 and July 28 of 2015, and Ordinance 4004).
Prior to their disbandment, there were three standing Council Committees, including the following three
committees: Finance; Parks, Planning, and Public Works; and Public Safety and Personnel (a draft
description of each committee is included for debate).
Staff Recommendation
Discuss and debate the reinstatement of standing Council Committees.
Narrative
In order to facilitate the operation of public works, City institutions must incorporate procedures that
allow those institutions to effectively yet thoroughly conduct City operations. As such, it behooves the
City government to examine, explore, and incorporate procedures to accommodate efficiency,
transparency, and robust debate around all business before the City.
Attachments:
July 7th Agenda Packet
Ordinance 4004
2017 Council Retreat Minutes
July 7, 2015 Minutes
July 14, 2015 Minutes
July 28, 2015 Minutes
Draft Ordinance Language
Packet Pg. 317
8.3.a
AM-7825
City Council Meeting
Meeting Date: 07/07/2015
Time:
Submitted For:
Department:
Review Committee:
Type:
30 Minutes
Councilmember Buckshnis
City Council
Potential Action
Information
Submitted By:
Committee Action:
10.
Jana Spellman
Subject Title
Discussion and Potential Action regarding Council Study Sessions and Council Committees
Recommendation
Previous Council Action
August 26, 2014 Council Meeting: Minutes attached.
September 2, 2014 Council Meeting: Minutes attached.
September 23, 2014 Council Meeting: Minutes Attached
Council held its first study session on October 14, 2014 (minutes attached).
October 28, 2014 Council Meeting: Due to the lateness of the hour the Continued Discussion on Study
Sessions was rescheduled as an item for this agenda.
November 10, 2014 Council Meeting: See attached minutes.
January 13, 2015 Council Meeting: Due to the lateness of the hour, this agenda item was postponed to
a future Council Meeting.
June 23, 2015 Council Meeting: See attached draft minutes.
Narrative
The July 7 agenda provides for the Council to revisit whether it will return to a Council Committee
format or stay with the Study Session format. See Attachment 0 (i.e., the very first attachment below)
for a brief summary that:
--Compares pros and cons of each format
--Identifies ways that each format could be improved to address previous concerns
--Notes key questions that should be addressed in using either format.
BACKGROUND
The City Council decided to try using a format of two study sessions per month, as an outgrowth of its
Packet Page 131 Packet Pg. 318
8.3.a
2014 Council retreat. One of the key reasons was to have more opportunity for Council members to
discuss items in a less formal meeting format prior to voting on them. On October 14, 2014, the Council
began to use the Study Session format and to have the sessions televised.
Note: At a previous City Council meeting (September 23, 2014), a Study Session example format had
been tested. The discussion had focused on setting a policy on the format of these types of meetings.
Items considered were:
1) Start time of meetings — consistent with Business Meetings or change meeting time altogether? Study
Meeting dates set at 6PM unless executive session and if executive session, meeting will start after 6PM
executive session. Regular Meetings to start at 7PM. Compromise? Does Council want all meetings to
start at 6:30?
2) Configuration of tables, some Council Members do not want their back to the audience and others want
to have an informal set-up where discussion can easily occur which means having Council Members face
each other.
3) SPEAKING into the microphone. This needs to happen. Many complaints as some Council Members
were not heard.
4) All presentations need to be available for the public to see. As an example, the insurance switch was
handled at the table with Council but no overhead was shown for the public.
5) Round-robin — Doesn't have to be round robin per se but Council Members are allowed one or two
questions and then another Council Member is allowed to answer questions.
6) Timing for discussions — with Westgate, there was maybe 15 minutes afforded for questions; do we
want to have at least one-half hour set aside for discussions?
7) Understood that all items that are moved, are moved onto Consent for the next week, unless specified.
On June 23, the City Council had its latest discussion on the alternative formats--i.e., standing Council
committees compared to study sessions. See Attachment 8 for draft minutes.
Attachments
Attcht 0 - Comparison of Formats
Attachment 1 - Special Meeting Format Test
Attachment 2 - 8-26-14 Approved CM
Attachment 3 - 9-2-14 Approved CM
Attachment 4 - 9-23-14 Approved CM
Attachment 5 - Oct 14 2014 Approved CM
Attachment 6 - 11-10-14 Approved Council Minutes
Attach 7- 2-12-13 PS-P Committe Min and Proposed Lang re Comm Aud Com
Attachment 8: 6-23-15 draft minutes
Form Review
Inbox Reviewed By Date
Development Services Shane Hope 07/01/2015 10:52 AM
City Clerk Scott Passey 07/01/2015 10:52 AM
Mayor Dave Earling 07/01/2015 11:01 AM
Finalize for Agenda Scott Passey 07/01/2015 11:02 AM
Form Started By: Jana Spellman Started On: 06/24/2015 09:03 AM
Final Approval Date: 07/01/2015
Packet Page 131 Packet Pg. 319
8.3.a
July 1, 2015
Committee Meetings & Study Sessions:
Comparison of Formats and
Options for Improvements to Either Format
Key Issue
The key issue is what format to use for certain kinds of City Council meetings, namely:
A. Whether to have standing City Council committees that meet regularly and make
recommendations to the rest of the Council —and if so, how would they be structured
and how would they operate?
B. Whether to continue the current practice of not having standing Council committee
meetings and to instead have two study sessions per month of the full Council —and if
this is preferred, how could the study sessions be improved?
Major Factors to Consider
Overarching factors to consider include:
❑ Efficiency and timeliness to carry out City business
❑ Ability for general public to view or participate ("transparency")
❑ Ability for some individuals to view or participate
❑ Ability for Council members to have dialogue with each other
❑ Ability for Council members to ask staff questions (before a decision is made)
❑ Clarity of process
Point/Counterpoint
Each format —Council committee meetings and study sessions —has its pros and cons.
Furthermore, either format could be improved over how it has operated in the past. Below is a
brief comparison of the pros/cons and potential improvements for each format.
Committee Meeting Format
Below are the pros/cons and a list of potential changes from the past if this format is used.
Some "Pros"
❑ Small group of Council members (i.e., "Committees") may be able to move
through business items more efficiently.
❑ Committees maybe able to recommend more items for the Consent Calendar,
thereby keeping down the number of separate agenda items at business
meetings.
❑ Committees may allow more casual discussion among members
❑ Some individual citizens may come to Committee meetings that would not
attend or "tune into" meetings of the whole Council.
❑ Members of a committee may review an agenda item at least 3 times, while
others not on the committee may review the item only 2 times.
Packet Page 131 Packet Pg. 320
8.3.a
Some "Cons"
❑ Certain items may benefit from having broad Council discussion (for example, at
a study session), rather than just Committee discussion before the Council is
expected to act.
❑ When frequently the same information presented to the Committee has to be
repeated at a Council meeting of the whole, the combined amount of time for
Council meetings and committee meetings may increase over the current.
❑ Committee meetings that regularly allow a few members of the public to sit at
the table with Council members and be part of an off -screen --but official --
dialogue may not leave time for Council committee members to have full
discussion, and in the past, may sometimes have led to less than civil
conversation.
❑ If every Council decision item has to go to a committee first and each committee
meets only once per month, taking care of City business can get bogged down
(especially for routine but time -sensitive decisions)
❑ It would be difficult to televise all Committee meetings, so less of the public may
be easily able to view this part of official city business.
Some Potential Ways to Help the Committee Format Work Well
Below are several options, one or more of which could be used to help the Committee
approach run more smoothly or avoid perceived problems.
• Hold all standing committee meetings twice per month (in place of two study
sessions), so that one week after each committee meeting, the full Council could
take action on items presented to committee, especially on routine items.
• Use only two committees instead of three (perhaps having them meet for
sequentially instead of simultaneously, such as one committee at 6 pm and the
other at 7 pm on the same nights).
• Televise all committee meetings.
• Set up a few ground rules that would apply to the operation of all standing
Council committees, recognizing that committees may have additional practices
or rules as they wish.
• As a possible option --On fifth Tuesdays, regularly hold a full Council study session
for general items that don't need a near -term decision, such as presentations
from guest speakers.
Decisions to Consider before Goine to "Standine Committee" Format
1. How many times per month should each committee meet?
2. If a committee meets less than twice per month, can routine decisions move forward
without some of them having to wait 2-5 weeks before Council action?
3. Should the committee meetings be televised or not?
4. Should any common ground rules apply to standing Council committees? If so, should
they address:
Packet Page 131 Packet Pg. 321
8.3.a
a. Typical thresholds for sending items to the Consent Calendar, rather than to the
full Council for presentation (for example: approval of a contract that is within
budget or under a certain dollar amount)?
b. Whether individual citizens should participate at the table with Council members
or be provided a three -minute comment opportunity at a given point in the
meeting?
c. Anything else?
5. What standing committees should be created and who would serve on them initially?
6. Should standing committee meetings be at a different time than regular Council
meetings (for example, could one committee meet at 6 pm and another at 7 pm)?
7. How would notes or minutes of the committees betaken?
Study Session Format
Below are the pros/cons and a list of potential changes from the past if this format is used.
Some "Pros"
• Regular study sessions are easily televised, so they can be widely viewed by the
public.
• The bi-monthly study session format allows all Council members to be familiar
with items on the agenda (especially those that don't go straight to the Consent
Calendar)
• The bi-monthly study session format allows full Council review/discussion of all
non -routine items at least one meeting ahead of a vote being taken.
• The proximity of Council members to each other and to staff presenters is likely
to encourage good dialogue.
Some "Cons"
• Under the current setting (i.e., Council on the floor, rather than the dais and with
battery -operated microphones), audio quality is reported to be low.
• Members at the far end of the table may have a hard time seeing slide
presentations on the big screen.
• Study session agendas sometimes get loaded up and meetings can last more
than 3 hours.
• Study sessions sometimes include items that might be handled more quickly at a
smaller committee meeting.
Some Potential Ways to Help the Study Session Format Work Well
Below are several options, one or more of which could be used to help the study session
approach run more smoothly or avoid perceived problems.
• Better microphones could be purchased for study sessions.
Packet Page 131 Packet Pg. 322
8.3.a
• The Council could return to the dais (at least until better mikes could be
obtained).
• Equipment could be purchased for visual presentations that would be easier for
the Council and public to view.
• Meetings could go faster if topics were grouped together so that different
presenters don't have to alternate with each other (which requires extra time for
transition and set-up).
• A "general rule" could be decided by the Council so that routine decisions below
a certain threshold (for example, contracts under a certain budget amount)
could routinely go to the Consent Calendar and not need a study session
presentation —although a good written staff report for Council would be needed
for such items)
Decisions to Consider for Continuing Bi-Monthly Studv Session Format
1. Should better microphones be purchased?
2. Should better audio-visual equipment be obtained to make presentations easier to
view?
3. Would other furniture arrangements help?
4. Should some routine items typically go to the Council's Consent Calendar, without a
study session first?
5. Should meeting agenda items be grouped more tightly by department, so there's less
transition time between items?
Packet Page 131 Packet Pg. 323
8.3.a
SPECIAL MEETING FORMAT TEST
Tonight is a testing of a popular format and we will discuss at the next Special Session, if this is sufficient
or if changes need to occur.
1) Sit on floor in u-shape with presenters also sitting in top of u unless presenting
2) Presentation by staff
3) After presentation, round-robin scenario with each Council Member allowed three questions.
4) Round-robin continues until all questions have been answered
5) After all questions and answers and time permits, Council discussions can follow.
Other Suggested Formats not being done tonight:
• Round-robin with time limits.
• No time limits but round-robin.
• Regular question and answer with no round-robin formatting.
ATTACHMENT 1
Packet Page 131 Packet Pg. 324
8.3.a
9. DISCUSSION REGARDING CITY COUNCIL MEETING FORMAT
Development Services Director Hope explained at a Council retreat in May there was discussion about
ways to make Council meetings more efficient and effective and allowing more dialogue between
Councilmembers prior to voting on an item. One idea that was briefly discussed was the possibility of two
study sessions per month alternating with two business meetings per month. At business meetings, the
Council would take official action. Study sessions would be an opportunity for Councilmembers to have
dialogue, ask questions, etc.; votes would not be taken at study sessions. Under the proposal both
business meetings and study sessions would be recorded and televised. Typically at a study session the
Council would be seated around a table instead of seated at the dais. Many other cities in this area have a
similar format; it works well to get things done and provides an opportunity for conversation.
Ms. Hope explained by including all Councilmembers in the conversation, separate community meetings
would not be needed as all information can be presented to the Council in a transparent, public process.
An exception could be made for the Finance Committee to address routine business as the Council may
choose. She summarized alternating study sessions and business meetings would be a more efficient way
for the Council to have dialogue. Although the exact details do not have to be included in the code, if the
Council chooses this format, some minor amendments to the code will be necessary. If the Council is
interested in this format, she suggested providing direction to the City Attorney to craft an ordinance for
consideration at a future meeting.
Councilmember Mesaros observed under this proposal, the Finance Committee would meet before one of
the study sessions. He felt the committee meetings were quite efficient and typically lasted only an hour.
He suggested holding the other two committee meetings at the same time as the Finance Committee
meeting. For example, start at the committee meetings at 6:30 p.m. and begin the study session at 7:30
p.m. That would allow the committees to discuss some items that would be scheduled on the consent
agenda. Ms. Hope agreed that was an option. One of the rationales behind not having committee meetings
was it was difficult to be fully functional for another, longer meeting after a committee meeting.
Secondly, committee meetings are often discussion on items that still need to be discussed by the full
Council, resulting in repetition.
Councilmember Mesaros commented that was an agenda management issues; items that require
discussion by the full Council would not go to committee. The committees could review items that were
typically scheduled on the consent agenda. If an item needed to be reviewed by the full Council, it could
be discussed at a study session. He acknowledged sometimes the full Council will discuss an item that
could have been on the Consent Agenda. Councilmembers can always request an item be moved from the
Consent Agenda to the full agenda.
Council President Buckshnis expressed support for the proposed format. She noted there are items that
some Councilmembers want discussed by the full Council. To ensure transparency, she preferred to have
the Council's discussions televised. A determination can be made by the Council President, Council
President Pro Tem and the Mayor regarding items to be placed on the Consent Agenda. She suggested
trying this format; if it doesn't work, the format can be changed back. She referred to last week's agenda
as an example of how many items ended up on the agenda, several that Councilmembers did not want
moved to the Consent Agenda. She summarized eliminating committee meetings will minimize
repetition.
Councilmember Fraley-Monillas said she liked this idea because the Council was able to have a full
discussion. Sometimes when things are discussed by a committee, by the time it comes to Council, the
other Councilmembers may not know the reason the committee supported or did not support an item.
Having two study sessions and two work sessions and eliminating two committees will make the
ATTACHMENT 2
Packet Page 131 Packet Pg. 325
8.3.a
Council's job easier. She did not find the Public Safety & Personnel (PSP) or the Planning & Public
Works (PPP) Committees very effective as often staff gives a full report to the committee and then give it
again to the full Council. She was uncertain how items would be scheduled on the Consent Agenda as
there are different opinions regarding what should be on the Consent Agenda and what should be
presented to the full Council. Ms. Hope said the Q&A in the Council packet includes criteria for items
that would be on the Consent Agenda although she understood that could differ between
Councilmembers.
Councilmember Petso agreed with Councilmember Mesaros, stating she found the committee structure
incredibly efficient. If two committee members listen to a presentation such as regarding a lift station and
determine it can be on the Consent Agenda, that saves the Council time and does not damage
transparency. Councilmembers also have 10-12 days' notice before an item appears on the Consent
Agenda and can pull it for further questions if necessary. She was also very concerned with splitting the
committees; if the motivation was to include all Councilmember to improve transparency, clearly the one
committee that should no long exist is Finance. It is important Finance Committee items be done in the
open and in the public and not by a small group of Councilmembers behind closed doors and placing
items on the Consent Agenda. She recalled an example of that in the past with the contingent loan
agreement with the Public Facilities District, a $4 million guarantee by the City, that was placed on the
Consent Agenda and did not want to risk that again. If the Finance Committee morphs into a Long Range
Financial Task Force she felt that needed to be done in the public. Long Range Financial Task Forces
inevitably conclude a levy will be needed in the future and a levy requires the participation and
endorsement of all seven Councilmembers. She preferred to retain the current committees or eliminate all
of them. Her preference was study sessions and the current committees; the committees could regulate
what needs a study session.
Councilmember Johnson was an advocate of this proposal, advising she has seen work effectively in other
jurisdictions. One of the big advantages is the format; having the Council seated at the table allows
conversation amongst Councilmembers and staff presenting information and it will be easier to see the
screen. This is an effective way to do business; change is difficult and there is a tendency to do things the
way they have always been done. She supported having study sessions, acknowledging there will be a
transition period to sort things out but in the end it was worth trying.
Councilmember Peterson commented one of the most dangerous phrases in the English language is we've
always done things that way. He supported the proposal, finding it an excellent idea. The proposed
criteria will determine what is scheduled on the Consent Agenda. In his early years on the Council, many
items were on the Consent Agenda that had not been reviewed by committee. That changed after some
surprise items on the Consent Agenda; the proposal will address that without the unnecessary minutia in
committee meetings. The Council can add additional guidelines and Councilmembers have the ability to
pull items from the Consent Agenda. The proposed format allows Councilmembers to ask questions of
staff, adds transparency and assists staff, the public and councilmembers. It will provide greater
opportunity for the public to see more of what is going on and gives Councilmember a better
understanding of the details.
Councilmember Bloom said she emailed Councilmembers a proposed hybrid approach but was unable to
find it now. She suggested Senior Executive Council Assistant Jana Spellman find the email with her
suggested approach. Councilmember Bloom explained she averaged the number of committee items and
found an average of 17.2 total items per month. The PSP Committee has a lot fewer agenda items,
Finance and PPP Committees have the highest number of agenda items. Her analysis also considered
public comments at committee meetings. She found that public comment at committees was more
intimate and allowed conversation.
Packet Page 132 Packet Pg. 326
8.3.a
Councilmember Bloom suggested holding committee meetings before meetings and two work sessions to
discuss all the items the Council typically considers and are most likely not to be scheduled on Consent
Agenda. She also suggested holding committee meetings following one Council meeting per month to
discuss items that seem to be Consent Agenda items. This approach would cover all the bases. She was
concerned with eliminating the PPP Committee as reviewing the volume of agenda items would be an
enormous burden on the full Council. She preferred to have the PPP Committee screen those items.
Councilmember Bloom was also concerned the proposal to continue the Finance Committee, comprised
of the Council President and two other Councilmembers, places an additional responsibility on the
Council President. An option would be to eliminate the PSP Committee since most of the items are on
Consent and those that are not, require discussion by the full Council such as the ethics policy and code of
conduct. If the PSP Committee were eliminated, Councilmembers with the exception of the Council
President, could be divided among the two remaining committees. She requested the Council consider
this hybrid approach and for the information in her email to be provided the next time the Council
discusses this topic.
Councilmember Fraley-Monillas did not support having committee meetings following Council meetings.
Often the Council meets as early as 6 p.m. for an executive session; having a committee meeting
following a Council meeting would be very difficult. She suggested dissolving the PSP and PPP
Committees and holding the Finance Committee meeting prior to a Council meeting and filming it.
Councilmember Mesaros clarified his proposal was also a hybrid; the committees would be retained and
meet at the same time as the Finance Committee. To avoid repetition, the committees can consider items
that will be scheduled on the Consent Agenda, items the full Council should discuss will not be reviewed
by a committee.
Councilmember Petso endorsed Councilmember Mesaros' approach which would retain the committees.
Another option is to shift park -related items to the PSP Committee to better distribute agenda items,
noting Ms. Hite already attends the PSP meetings to present items related to personnel.
Council President Buckshnis assured it was not her intent to have Finance Committee meetings that were
secret or behind closed doors. She agreed with Councilmember Fraley-Monillas' suggestion to have
Finance Committee meetings filmed. She suggested retaining the Finance Committee because of the four
cities listed, three kept their Finance Committee. She felt it was more effective to discuss long range
financing, budget forecasting and policy discussions in a smaller group setting and then forward it to the
full Council. She included the Council President in the Finance Committee to add a third member. She
supported trying the alternating study session with only the Finance Committee and if a Councilmember
had an issue with a Consent Agenda item, it could be pulled.
Council President Buckshnis said in Council Presidents, Councilmembers and Mayors in other cities
agree this is a more efficient method; it avoids duplication of work and information and allows for better
communication between Councilmembers and with the public. If the public is uncomfortable with being
filmed during a Council during study sessions, their comments can be audio recorded rather than filmed.
Councilmember Peterson said he was initially undecided about keeping the Finance Committee; it makes
sense as it is the basis of a lot of decisions. With only the Finance Committee, it can be televised and
additional Councilmembers can attend the Finance Committee meeting if they wish because the meetings
are noticed as open public meeting. Televising the Finance Committee meetings also allows the public to
see the steps in the process. If all three committees are retained, there is no way to televise all three.
Packet Page 132 Packet Pg. 327
8.3.a
Councilmember Bloom asked how the Finance Committee meeting could be televised. Councilmember
Peterson explained their meeting would be held before the work session. If all Councilmembers can
attend the Finance Committee meeting and it is televised, Councilmember Bloom pointed out the items
could just be discussed at a full Council meeting. She supported having two work sessions per month.
However, during the budget process it was her understanding the Council President found it difficult to
schedule agenda items and she anticipated it would be even more difficult if action would not be taken at
two meetings per month.
Councilmember Petso agreed with Councilmember Bloom's comment regarding scheduling in the final
quarter of year. She experienced that last year and recalled Councilmember Peterson chastising the
Council with the phrase, "we're running out of Tuesdays in this calendar year." If the Council chooses to
change the format, she suggested beginning in January.
Council President Buckshnis recalled last year there was a closed record review that consumed a great
deal of the Council's time. She has worked with Mayor and Directors on the extended agenda and
preferred to try the proposed process beginning in October. She reiterated her support for retaining the
Finance Committee, pointing out three of four cities have a Finance Committee and it is important to have
policy discussion and long term planning in a committee meeting.
Mayor Earling advised the discussion will continue next week. Council President Buckshnis relayed the
agenda item next week will include action.
Mayor Earling declared a brief recess.
DISCUSSION OF PLANNING BOARD'S RECOMMENDATION FOR PROPOSED ZONING
CHANGES RELATED TO WESTGATE
Planning U4,nager Rob Chave provided background on the Westgate code discussion:
• Public Baring on August 4, 2014
• Staff has iewed the hearing record and follow-up discussion on the draft code. As part of that
review, staffs ested:
o Make sure tha he code is consistent with the expressed intent
o Remove inconsis Gies
• Approximately a dozen is es were combined into seven discussion topics:
1. Commercial reauireme
• Clarifying the various Rallding types to include commercial requirements, especially
regarding the commercial n1ked use types
Building Type
Re ' ential Uses
Office Uses
Retail
1. Rowhouse
Any
Not allowed
Not allowed
2. Courtyard
Any floor" -,,Ground
floor only
Ground floor only
3. Stacked dwellings
Any floor
Ground floor only
Ground floor only
4. Live -work
Not ground floor
round floor only
Ground floor only
5. Loft mixed use
Not ground floor
An floor
Any floor
6. Side Court Mixed use
Not ground floor
An r
Ground floor onl
7. Commercial Mixed use
tNot ground floor
Not group oor
Any floor
8. Assuring commercial space
• Adjusted the building type location diagram (page 8) to be more c intent with the
overall intended commercial mixed use chapter of Westgate. (The o diagram is
included on page 9 for reference, but will be deleted if the new diagram on age 8 is
preferable.
Packet Page 132 Packet Pg. 328
8.3.a
considering, it is the intensity of adjacent land uses. Ecology suggested the interim designation to allow
th City and the Port to determine reach agreement on development in Urban Mixed Use IV environment.
The ort has expressed support for a 50-foot buffer. Ecology's letter recommends the Council consider
Chang g the proposed marsh buffer to a 50-foot minimum width with an interim designation and add
addition language that recognizes the final buffer and setback will be determined within the Harbor
Square re velo1 ent process.
Councilmemb Mesaros asked whether the setback had to be 50 feet or 150 feet or could it be 75 feet.
Mr. Lien answ ed it can be whatever the Council sets. The 50-foot setback recommended by the
Planning Board s considered to be consistent with the no net loss requirement. The 150-foot setback
originally came fro Small Jurisdiction Wetlands Guidance where Category 1 wetlands such as the
Edmonds Marsh have 150-foot buffer. Ecology noted through their SMP handbook that a setback alone
without a buffer require ent would meet the SMA requirement. Setting the setback at 50 feet is wider
than the current 25-foot o n space requirement in the current contract rezone. Councilmember Mesaros
pointed out this proposal do les the existing requirement. Mr. Lien agreed.
Councilmember Peterson exp ssed concern with the 150-foot setback particularly with the
redevelopment that is occurring a the Antique Mall property. He asked whether the Port could do any
stormwater mitigation in the Antiq Mall parking lot with a 150-foot setback. Mr. Lien answered that
would be considered a restoration proj t and would be allowed with the 150-foot setback.
Councilmember Peterson commented i a restaurant moved in, a view of the marsh would be
advantageous. He asked whether a deck co d be constructed on the back of one of the buildings. Mr.
Lien answered not within the 150-foot setbac Councilmember Peterson referred to one of the building
where 3/4th of the buildings was in the setback nd asked whether a roof penetration could be done to
install a hood. Mr. Lien answered improvements n be made within the existing building footprint but
the nonconformity cannot be expanded by adding an hing in the setback area.
Councilmember Fraley-Monillas referred to language i the letter from Ecology that states within this
designation the Council has approved a 50-foot buffer with 100-foot setback. The purpose of the interim
designation is to give the Port and the City time to negotia development plans for the Harbor Square
property. Ecology agrees with the concept of an interim design ion for this property. Ecology is available
to help reach agreement on this important decision. Mr. Lien esponded that was the reason for his
concern with the interim designation; Ecology suggested the inte ' designation assuming the City and
the Port are working together. Councilmember Fraley-Monillas obse ed the City and Port have not been
working together. Ecology's offer to help reach an agreement is an im rtant step in determining the best
setback and buffer. Mr. Lien agreed that could be worked on during the n t two years.
Council President Pro Tern Johnson raised an issue that was discussed at th Planning Board; an area of
the 25-foot open space area between Harbor Square and the marsh that has b en graveled and used for
temporary parking. She asked what steps have been/will be taken to restore that t open space and remove
the temporary parking. Mr. Lien answered no steps have been taken to remove the avel parking next to
Harbor Square Athletic Club.
Councilmember Petso observed the letter from Ecology was dated spring 2014, the dec ion on the Port
plan was fall 2013. Mr. Lien answered the decision on the Port Master Plan was the e of 2013; he
acknowledged it has been awhile since this was discussed.
Mr. Lien advised a public hearing is scheduled on September 16.
11. DISCUSSION REGARDING CITY COUNCIL MEETING FORMAT
ATTACHMENT 3
Packet Page 132 Packet Pg. 329
8.3.a
Development Services Director Shane Hope recalled the Council's discussion last week as a follow up to
discussion at a retreat regarding ways for the Council to work together better and options for dialogue
without voting. The proposal is to alternate study sessions and business meetings and not have
committees other than a Finance Committee to address routine or designated business. Not having
committee meetings would allow all Councilmembers to hear presentations and Q&A and not have it
done twice, once at a committee meeting and again at a Council meeting.
Councilmember Mesaros reiterated he was in favor of this format. However, if the Finance Committee
continued to meet, he recommended the other two committees also continue to meet. If the purpose is to
allow the full Council to discuss items, he recommended not having any committee meetings. If finance is
such an important topic, the full Council should be provided the information at a study session that would
have been provided at a Finance Committee meeting.
Councilmember Bloom agreed with Councilmember Mesaros' suggestion. If the intent was for the
Finance Committee to meet at 6 p.m. and have the regular Council meeting start at 7 p.m., the Council
meeting could simply start early and all Councilmembers could attend. Her primary concern with
eliminating all the committees is her research found an average of 17.2 committee meeting agenda items
per month. The committees screen items that come to the Council on a regular basis and schedule them on
the Consent Agenda which she felt was very efficient; Councilmembers have the option of pulling an item
from Consent. Some items reviewed by committee should go to the Council such as the Public Works
Quarterly Report. Rather than eliminating all the committees, she suggested the Council decide what
items should regularly come to the Council to prevent them from being reviewed in committee and by the
full Council. She was inclined not to change the Council meeting format unless all the committees were
eliminated.
COUNCIL PRESIDENT PRO TEM JOHNSON MOVED, SECONDED BY COUNCIL
PRESIDENT BUCKSHNIS, TO DIRECT THE CITY ATTORNEY TO CREATE AN
ORDINANCE TO BRING BACK TO THE CITY COUNCIL TO AUTHORIZE STUDY SESSIONS
FOR THE COUNCIL'S FUTURE FORMAT SO THAT THERE WOULD BE TWO BUSINESS
SESSIONS AND TWO STUDY SESSIONS PER MONTH.
Councilmember Petso asked for clarification regarding what would happen with the committees under
Council President Pro Tem Johnson's motion. Council President Pro Tem Johnson answered time will tell
what works best. She wanted the Council to have better dialogue with staff in the study session. She
recalled Finance Director Scott James said the Finance Committee meeting does not necessarily have to
be held Tuesday at 6 p.m.; it could be held at any time. Mr. James' interest in retaining the Finance
Committee was not to do the regular work the committee is doing now but to have a long term strategy.
That could include all or some of the Council.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
PETERSON, TO AMEND THE MOTION TO REMOVE ALL COMMITTEE MEETINGS.
Councilmember Fraley-Monillas suggested starting without committee meetings and add them if
necessary. With regard to the Finance Committee, she felt it would be beneficial for all Councilmembers
to hear what occurs in the Finance Committee meetings. She suggested 15-30 minutes could be spent
during a study session to discuss Finance Committee meeting topics. She supported the study
session/business meeting format because she liked to hear why items were scheduled on the Consent
Agenda or the full agenda, noting it seemed to differ based on the Councilmembers on the committee or
even staff assigned to the committee; there was no consistency. She anticipated the Council may be able
to review agenda items more quickly with this format.
Councilmember Peterson suggested the first half hour of the first study session of the month consider
Finance Committee meeting topics.
Packet Page 132 Packet Pg. 330
8.3.a
In response to Councilmember Fraley-Monillas' concern with why some items are scheduled on the
Consent Agenda and others are schedule for full Council, Councilmember Bloom relayed her
understanding that items that would be scheduled on the Consent Agenda would not be presented to the
full Council. The Council President would determine which items would be scheduled on the Consent
Agenda. Councilmember Fraley-Monillas suggested that could be worked out, perhaps by a smaller
subgroup; she supported abolishing the committees. Councilmember Bloom referred to the average of
17.2 items per month discussed by committee which equated to 8 items per study session in addition to
regular agenda items.
Mayor Pro Tern Buckshnis commented there are some
Consent. Each meeting will have an agenda that
Councilmembers can pull items from the Consent Agenda,
AMENDMENT CARRIED UNANIMOUSLY.
routine things that are always scheduled on
includes a Consent Agenda each meeting.
MAIN MOTION AS AMENDED CARRIED (6-1), COUNCILMEMBER PETSO VOTING NO.
For Mayor Pro Tern Buckshnis, Mr. Taraday explained the motion directed him to prepare an ordinance.
The Council did not need to wait until the effective date of the ordinance to implement the new process.
Under the current code, the Council has four meetings per month; the Council can decide to the two of the
meetings be study sessions and two be business meetings.
Mayor Pro Tern Buckshnis suggested the first study session be held on October 14.
REPORT ON CITY COUNCIL COMMITTEE MEETINGS OF AUGUST 12, 2014
ncilm ber Fraley-Monillas reported on items discussed by the committee and action taken:
A. Liquo ecreational Marijuana License Review Process — Full Council
B. Lead Co Clerk job description — Full Council
C. No public co ent
Finance Committee
Council President Pro Tem John reported on items discussed by the committee and action taken:
A. 2014 June Quarterly Budget Financial Report — Consent Agenda
B. Employee Expenses, Volunteer cognition and Reimbursements Policy — Discussion only
C. IT Update — Discussion only
D. PFD Quarterly Report — Consent Agen
E. Business License Fees Discussion — Consen
F. Public comment from Judge Fair regarding
and from Port Commissioner David Preston
which was discussed on tonight's agenda,
the Port's tiered late fee
Parks, Planning & Public Works Committee
Councilmember Mesaros reported on items discussed by the committee d action taken:
A. Public Works Quarterly Project Report — Full Council
B. Report and Project Close Out for the WWTP Switchgear Upgrade Proj t — Full Council
C. Phase 4 - Energy Improvement Project— Consent Agenda
D. Proof -of -Concept Proposal for the Sunset Avenue Sidewalk Project — Full Co it
E. Authorization to Award a Construction Contract for the 2014 Citywide rm Drainage
Improvement Project to D&G Backhoe, Inc. in the Amount of $337,759.43 — Consent enda
Packet Page 132 Packet Pg. 331
8.3.a
For Council President Buckshnis, Mr. Taraday explained there is a difference between applying for and
a epting a grant. The City is not under any obligation to accept grant funds once it a grant is awarded
al,
ugh the City would look bad to the granting agencies and potentially lose credibility if it rejected
grants n a regular basis. He has noticed the Council and administration may not be on the same page
about h to pursue grant funds and that a great deal of the frustration and tension regarding projects
often stem from a grant application. It is a chicken and egg problem, what authority if any should the
administratio have to pursue grants; whether a project needs to be on a particular list in order to pursue a
grant. There is gitimate policy debate the Council needs to have regarding these questions.
Mr. Taraday comm ted another issue is prioritization of projects and who should prioritize projects, the
Council or administra ' n, and can the administration pursue a grant for any project in the CFP. In reality,
administration has a bet r handle on what projects they can obtain funds for. The Council may have its
prioritized list but there ne s to be better dialogue between the Council and the administration regarding
projects administration thinkl,unding can be obtained for which may not necessarily match the Council's
prioritized list.
Council President Buckshnis com nted using $10,000 to leverage $320,000 was a no brainer. She
agreed there may need to be a policy b ause this issue keeps coming up.
Councilmember Mesaros referred to Coun 'l President Buckshnis' question and asked about the current
policy with regard to this set of facts. Mr. aday answered the Council currently adopts the budget at
the fund level which gives the administration he authority to reallocate funds as long as it does not
overspend the appropriation for a given fund. For xample, the crosswalk, he supposed the fund language
was lenient to enough allow for some reallocation w1thin the fund.
Councilmember Mesaros relayed his understanding that Ne City did not receive a grant from the State for
the crosswalk. Mr. Williams agreed, adding the City did At apply for a grant. Councilmember Mesaros
summarized therefore the project did not have to be on the CPV, or CIP because it was not a City project.
Councilmember Petso said she understood that staff can reallocat within the fund but she was not aware
that staff could reallocate money to projects that are not on CFP, P or TIP. Mr. Taraday answered it
depends on how the documents are drafted; he has not been asked to yze whether the way the current
budget is adopted gives the administration flexibility to reallocate funds projects that are not otherwise
on the list.
If the Council approves a project such as a walkway and realistically funding 's easier to obtain if the
project is converted into a multiuse pathway, Councilmember Petso asked wheth that decision should
come back to Council or does approval of a walkway also approve a change in a prof ct to cater to a grant
opportunity. Mr. Taraday answered there was a policy question and a legal question. gally it depends
on how detailed the description of the project is. For example if the capital budget says 2014 the City
will spend money on these and only these capital projects and those capital projects are ry carefully
detailed in a manner that do not allow a change such as from a walkway to a multiuse path, it uld not be
done without a budget amendment. He did not know if that had been done in the past.
Mayor Earling declared a brief recess. Council President Buckshnis distributed a suggested format fo the
study session.
10. STUDY SESSION REGARDING THE PLANNING BOARD'S RECOMMENDATION FOR
PROPOSED ZONING CHANGES TO WESTGATE
Council President Buckshnis relayed tonight is a trial run; there will be a format in place for the next
study session on October 14. She described tonight's format: a presentation from staff, followed by a
Attachment 4 Edmonds City Council Approved Minutes
September 23, 2014
Page 10
Packet Page 132 Packet Pg. 332
8.3.a
round robin of questions where each Councilmember is allowed three questions, and continuing until all
questions have been answered. If time permits after all the questions have been answered, the Council can
have a global discussion.
Planning Manager Rob Chave commented on the process to date including a Council public hearing on
August 4, 2014. He provided examples of recent changes/adjustments:
• Clarified standards for amenity space and open space, for example clarified 15% minimum for
each, clarified where these can be located
• Additional design standards for buildings
• Incentives for large retail spaces
With regard to traffic and setbacks:
• Traffic study shows no overall impact on level of service. Any future development will be
analyzed for detailed traffic impacts (e.g. turning movements, access points)
• 12-foot setback preserves options; SR-104 study in last 2014/early 2015 will identify any
additional recommendations for ROW improvements
Setback requirements can be revised if needed
With regard to parking:
• Parking standards are minimums
• Added an increased parking standard (1.75 spaces per unit) for residential units that exceed 900
square feet. Achieves two goals:
o More residential parking for larger units (that may accommodate more residents per unit)
o Provides an added incentive for smaller units
• Proposed overall blended parking rate for commercial space is 11500 square foot
• Existing grocery stores have a range 1 space per 350-370 square feet. Peak use is PM peak hour;
much less during other parts of day
• Current usage assumes a shared parking area, not just provided onsite (e.g. QFC property has 1
space per 475 square foot)
• Comparisons with other cities show blended parking rates vary widely many at 11500 (Mountlake
Terrace, Bothell, Issaquah, Redmond, Kent), others at 1/400 (Bothell, Kent) or more. Some have
no commercial requirement (Everett, Renton). Rates also vary by location within jurisdictions
• Residential parking generally varies from 0.75 or 1.0 per unit to sometimes more for larger units
Regarding lots and setbacks:
• Commercial areas provide street and residential setbacks, but not other setbacks
• Provides flexibility for locating and linking businesses
Mr. Chave displayed and described an aerial photograph of the existing QFC and PCC buildings on lot
lines. He explained commercial areas provide setback in two ways, 1) from residential areas, and 2) from
streets. There are no side setbacks or minimum lot sizes in commercial areas. He noted the QFC and PCC
buildings were set on several of their lot lines. QFC owns their property; PCC leases their property.
He displayed an aerial photograph of the McDonalds site and described the amenity/open space versus
setbacks. He provided details regarding the McDonald's property:
• 190 feet deep
• 400 feet wide
Approx. 50 foot old front setback (actual - which includes 5-foot landscaping strip)
Approx. 50 foot non -developed slope area
76,000 total lot area
Edmonds City Council Approved Minutes
September 23, 2014
Page 11
Packet Page 132 Packet Pg. 333
8.3.a
• 11,400 - 15% amenity space required
• 11,400 - 15% open space
• 20,000 protected slope area 26.3% of total site
• 4,800 front 12-foot setback 6.3% of total site
• 8,000 front 20-foot setback 10.5% of total site
• Development scenarios Existing Code New Code
o Minimum landscape/open/amenity area 8,000 31,400
o Are available for building 62,000 44,600
o Total potential floor area 124,000 133,800
With regard to amenity vs. open space:
• Clarified the intent to provide both amenity and open space within the area, with a 15%
independent requirement for each
• Amenity space must be public, while open space can be public or private. In either case, each has
its own requirement
• Note: No other zone in the City has anything like these requirements
With regard to commercial requirements:
• Clarified the various building types to indicate commercial requirements, especially regarding the
commercial mixed use types:
Building Type
Residential
Office Uses
Retail
1. Rowhouse
Any floor
Not allowed
Not allowed
2. Courtyard
Any floor
Ground floor only
Ground floor only
3. Stacked Dwellings
Any floor
Ground floor only
Ground floor only
4. Live -Work
Any floor
Ground floor only
Ground floor only
5. Loft Mixed Use
Not ground floor
Any floor
Any floor
6. Side Court Mixed Use
Not ground floor
Any floor
Ground floor only
7. Commercial Mixed Use
Not ground floor
Not ground floor
Any floor
He displayed the original and a revised building type map. With regard to building design, he explained:
• A series of design standards have been added, addressing such things as massing and articulation,
orientation to the street, ground level details, pedestrian facades, blank walls and ground floor
ceiling heights.
• Note that any 4"' story "must be stepped back 10 feet from a building fagade facing SR-104 or
100'h Avenue West" (page 27)
Mr. Chave displayed illustrations in the plan, largely taken from the commercial building standards for
downtown. With regard to large format retail, he explained:
• Incentives have been added for large -format retail uses (e.g. groceries, drug stores)
1) Adding bonus points for large -format retail in the height bonus table (p. 38)
2) A potential for 5 more feet of building height to accommodate the need for higher ceiling
space in a large format retailers (the extra 5 feet is only available when a large format retail
space is provided in building (page 6/7)
• Intent is for large format retail to be retained; note existing leases/ownership and Bartell's interest
in expanding their investment
Mr. Chave displayed a Height Bonus Score Sheet that identified amenities already required and items that
qualified for height bonus.
Edmonds City Council Approved Minutes
September 23, 2014
Page 12
Packet Page 132 Packet Pg. 334
8.3.a
Councilmember Peterson referred to Mr. Chave's statement that parking requirements are minimums. In
the example of Bartell's, if they feel they need more parking to redevelop they will provide it to enhance
their business. Mr. Chave identified a lot behind Bartells that was provided in anticipation of a new
building. Bartells provided more parking than they needed in anticipation of that additional development
which did not occur due to the economy.
Councilmember Peterson commented there is a certain point in development where the developer makes
their decision; if the City does not overly restrict, the market will dictate what is required. Mr. Chave
answered one aspect of the market is the developer's experience or the store's experience with the type of
parking they need. A second factor is the bank/investor looks closely at the market, access and parking.
The final phase is ensuring the proposal meets the City's parking standards. If the parking standards are
too tight, it can halt the process at the beginning particularly with infill in existing areas. In Bartell's case,
they have a well-defined site and parking; they have a strong interest in providing sufficient parking for
their store.
Mr. Chase commented another significant issue is the existing investments and ownership patterns.
Bartells is in the process acquiring the entire corner; they currently only own store. QFC owns their
property and have a strong interest in providing sufficient parking. QFC did a significant interior remodel
approximately five years ago and is a very successful store even with PCC across the street. He did not
fore see any of the main anchors, PCC, QFC or Bartells, moving out any time soon because they very
successful.
Councilmember Petso asked if there was any requirement that the entire first floor of the Type 7 buildings
be commercial versus tuck -under or semi -underground parking. Mr. Chave did not recall any specific
numbers.
Councilmember Petso asked why amenity space was allowed to be in the setback area or six feet
underground or six feet above ground. If the amenity space was in the setback area, she feared it may be
close to the road. If the amenity space is underground or above ground, it may be nearly inaccessible and
potentially invisible to passersby. She asked why that type of the amenity would be desired. Mr. Chave
answered the reason for the six-foot requirement was to bring it down, close to the ground. In areas that
have this type of amenity space such as plazas, there are frequently multiple levels, integrated seating, or
a multi -functional plaza that serves as an outdoor amphitheater. The intent of the six feet was to make it
pedestrian scale but also provide flexibility with regard to how the space was arranged. A requirement for
ground floor would not provide for that type of varied areas.
With regard to the setback, in the McDonald's example, Mr. Chave explained if there is a 12-foot front
setback there is already a reserved area behind near the slope; adding the amenity space leaves very little
site area. The area cannot be used for parking and a McDonald's is not going to have parking under the
building which may rule out a use like a McDonald's. Many sites will be hard pressed to satisfy the
amenity space requirement even if the amenity space is in the front. If a walkway is provided near the
right-of-way, for example the new landscaping/walkway area in front of Walgreens, the walkway is wider
than the usual 4-5 feet. Near Walgreens there is a 5-foot planting area and a 7-foot wide walkway. The
right-of-way was only 10 feet; in order to construct the additional walkway, an easement was obtained
from the property owner to expand the walkway. The sidewalk does not count as amenity space; they still
have to provide the 15%.
Councilmember Petso asked why language was added during this latest update that the buildings may not
stand in isolation (page 193), noting it would seem to contribute to the side -lot to side -lot corridor effect
down SR-104 and along 100th. Mr. Chave recalled that language was added to clarify that buildings need
to be connected to the other buildings, sidewalks and walkways and not standing in isolation. Mr. Taraday
Edmonds City Council Approved Minutes
September 23, 2014
Page 13
Packet Page 132 Packet Pg. 335
8.3.a
recalled that was added to clarify other language. Councilmember Petso asked why that was desirable, to
have buildings connected along the stretch. Mr. Chave clarified it was not buildings physically connected
wall to wall, the intent was connectivity between the buildings such as walkways, pathways, connected
drives, etc. He suggested clarifying the language if that was not clear.
Council President Buckshnis said having the amenity space stratified is great, referring to downtown Lake
Oswego. She asked whether there was an art aspect to the amenity space. Mr. Chave answered language
could be included that encourages art as part of the amenity space or added to the score sheet.
Council President Buckshnis relayed she understood the concept of not having buildings stand in
isolation. Mr. Chave commented the concept will fail if there is a building in a large parking and no way
to get to from that building to buildings nearby. Council President Buckshnis commented PCC was very
successful, they have a 30 year lease but their building is isolated. Mr. Chave agreed it was somewhat
isolated but they have areas in front. The intent with redevelopment is things like changes in the paving
and trees planted along walkways to identify the location of the walkway. Businesses like PCC may be
willing to partner with the City.
Council President Buckshnis referred to the old fashioned sidewalks along SR-104. She asked whether
the plan includes streetscapes with trees between the roadway and sidewalk to separate pedestrians from
the traffic. Mr. Chave agreed yes, referring to the newer scheme in front of Walgreens and the
multifamily development near Compass that separates pedestrians from the roadway.
Councilmember Johnson commented last week the Council authorized the SR-104 which has a Westgate
emphasis. She asked how the results of the Westgate Transportation Study will be incorporated into the
City's Comprehensive Plan. Development Services Director Shane Hope explained the SR-104 study will
occur late 2014/early 2015. By that time she assumed the code would be adopted along with the minor
changes to the 2014 Comprehensive Plan. The analysis will then come back for review by the Planning
Board, Transportation Committee and City Council and elements will be incorporated into the
Comprehensive Plan via the Transportation Element or other plans such as the Streetscape Plan. Any
potential code changes could also be adopted at that time. Councilmember Johnson commented it was
important for the public to understand the two will eventually be connected.
Councilmember Johnson commented the purpose and intent of the Westgate code calls for designing a
landscape emphasis at the primary intersection of SR-104 & 100"'/9 h. Regardless of whether the existing
20-foot setback is retained or the proposed 12-foot setback adopted, she asked how the landscape
emphasis will be achieved at the intersection. Mr. Chave commented the additional stepback which will
result in the buildings being quite low. It may be worthwhile to add language regarding signature plaza
spaces and water features in addition to landscaping. He agreed that was an important concept, visitors
should have a feeling that they have arrived somewhere.
Councilmember Johnson observed SR-104 has a natural environment notable for tall stands of evergreen
trees. She asked how the green factors score sheet could be modified if there was a desire for greater
emphasis on native trees. Mr. Chave responded one of the reasons for the protected slopes was due to the
location of the large evergreens. An option would be to increase the points in the table for native
vegetation. There is a significant bonus for protecting existing trees. Councilmember Johnson observed
the bonus is 1 for bio-retention, .8 for protecting large existing trees and .1 for native. She suggested
increasing the bonus for native trees. Mr. Chave commented on the interaction between the protected
slopes and the emphasis on protecting trees in general; the bonus could be increased for protecting native
species.
Edmonds City Council Approved Minutes
September 23, 2014
Page 14
Packet Page 133 Packet Pg. 336
8.3.a
Councilmember Bloom observed the proposal was to allow 4 stories on the Bartell property with a 12-
foot setback and an additional 5 feet in height would be allowed for 15,000 square feet. Mr. Chave
agreed. Councilmember Bloom observed the building could not subdivided below 15,000 square feet of
retail space for the life of building. She asked how that would be enforced. Mr. Chave said it would need
to be provided upfront and the City sees all tenant improvements; any tenant improvement that would
divide the space below 15,000 square feet would be denied. Mr. Taraday advised there would likely be
something recorded against the title of any property taking advantage of the 15,000 square foot height
bonus to create a permanent record on the title that so all future permit applications would be reviewed in
light of that restriction.
Councilmember Bloom observed commercial mixed use was allowed on all properties, other uses are
sprinkled throughout and some quadrants only allow a portion of commercial mixed use for example
QFC. There was concern expressed at her Town Hall meeting about a tunnel effect if every property were
developed commercial mixed use and located 12 feet from the road. Mr. Chave said the idea of tunnel
was the vertical space relative to the horizontal space. He referred to downtown where there is a 60-foot
right-of-way, an average of 30 foot building on both sides with no setbacks. At Westgate there is an 80-
foot right-of-way, 12-foot setback and 35 foot buildings with the potential of an additional 10-15 feet of
height. He summarized in terms of scale to the right-of-way, the buildings in Westgate were similar to the
overall proportion of downtown. He did not see that as having a tunnel effect.
Councilmember Bloom asked if there was a reason for allowing commercial mixed use on every property
when QFC and PCC were not likely to redevelop. Mr. Chave commented there was a misconception
about what that means, pointing out QFC, PCC, McDonalds are commercial buildings although they are
different shapes and sizes and if they had residential, they would be commercial mixed use. The idea is
not one size fits all; commercial mixed use buildings will each look different, especially at the
intersection where a stepback is required on a 4-story building. That combined with the design standards
that require differentiating the ground floor from the upper floors, the appearance of separate sections
even in a larger building, etc. that will interact to mitigate the fear of a tunnel look to the development.
Councilmember Bloom commented Mr. Barber, who owns Bartells, was at the Town Hall meeting and
was very concerned about the parking. Recalling a conversation she and Councilmember Petso had with
Mr. Doherty, Ms. Hope and Mr. Chave, she asked whether the plan could start with the Bartells quadrant,
work on that quadrant with Bartells, and do the other quadrants later once the SR-104 transportation study
is completed since they are unlikely to redevelop. Ms. Hope responded anything is possible. Her
understanding was there has been a deliberative process over 3-4 years to look at all 4 quadrants and how
they affect each other. Although each quadrant could be considered separately, there is value in having a
plan that works reasonably for all four quadrants and fine-tune it based on development that occurs in one
of the quadrants.
Councilmember Bloom relayed concerns expressed at the Town Hall meeting included traffic patterns,
crossing SR-104 and 100'h, parking, ingress and egress, existing parking difficulties at QFC, and driving
from QFC to PCC. She summarized pedestrian crossing is not convenient and that is something the SR-
104 study will consider. Ms. Hope responded some of the traffic issues have been studied and it may be
that perception is not the same as what is actually proposed. The SR-104 analysis will be done within a
few months and a lot of the concerns will be addressed.
Councilmember Mesaros observed QFC's existing parking is 1/475 square feet. He inquired about PCC's
parking ratio. Mr. Chave answered it is approximately 1/350 square feet in the area immediately in front.
Most commercial areas have blended/spill over parking. Councilmember Mesaros inquired about
Goodwill's parking ratio. Mr. Chave answered it is shared parking.
Edmonds City Council Approved Minutes
September 23, 2014
Page 15
Packet Page 133 Packet Pg. 337
8.3.a
Councilmember Mesaros said he has heard canyon -effect mentioned and appreciated Mr. Chave's
comparison of the right-of-way and buildings in Westgate to downtown. He asked whether the proposed
zoning allow would allow 4-story buildings all along the corridor. Mr. Chave identified areas where 4, 3,
and 2 story buildings would be allowed, noting it is not a uniform 4 stories.
Councilmember Fraley-Monillas observed heights up to 4 stories would be allowed at the cross of the
quadrants at Edmonds Way and 100th/9th Mr. Chave identified 2 sides where 4-story buildings would be
allowed and 2 sides where 3-story buildings would be allowed. Councilmember Fraley-Monillas observed
it could potentially feel like canyon or tunnel in the center. Mr. Chave did not think so, particularly with
the stepback at the intersection.
Councilmember Fraley-Monillas commented she liked the walkability of University Village, recalling the
series of roads through University Village in the past. She asked the timeframe for making a decision on
this plan. Mr. Chave envisioned Thanksgiving. He feared if a decision was delayed too long, it would take
a backseat to the budget.
Councilmember Peterson agreed it is not comfortable walk on the sidewalk on SR-104 but the concept via
redevelopment in 20-30 years is to create internal walkability and a pedestrian friendly shopping and
living experience. Mr. Chave agreed, noting the raised sidewalks in U-Village clearly identify the
pedestrian areas.
To Councilmember Bloom suggestion to do one quadrant at a time, Councilmember Peterson asked
whether that would be a radical change to the Planning Board's recommendation and require restarting
the public process and holding another public hearing. Mr. Taraday answered worst case scenario another
public hearing would need to be held to ensure the GMA requirement for public participation was met. As
a practical matter, because the other properties are unlikely to redevelop it may not matter whether a plan
for the entire area is adopted and tweaked later or only a plan for the quadrant that is likely to develop
sooner. Mr. Chave explained it was within the Council discretion to do a phased approach; however, it is
unknown what the property owners outside the SR-104 & 100`h/9`h intersection are considering. The City
is limited in what it can do to improve the flow and access until some redevelopment occurs.
Council President Buckshnis asked whether there were grant funds available for overpasses between the
quadrants. She referred to overpasses in Charlotte. Ms. Hope answered there are no grants available in
Washington for that at this time. She agreed connectivity between the quadrants was an important
element. Mr. Taraday suggested an overpass could be added to the amenity score sheet for a height bonus;
it was more likely to occur that way rather than via grant funding. Council President Buckshnis asked if
there was a percentage of residential in the plan. Ms. Hope answered for example residential cannot be on
the first floor. Some property owners may prefer office space to commercial.
Council President Buckshnis asked how Councilmembers should inform staff of additional incentives.
Ms. Hope suggested sending information to staff to allow further research. Council President Buckshnis
suggested adding art.
Councilmember Johnson observed properties in the Westgate area have varied height limits depending on
the location and topography. She asked the Planning Board's rationale for four stories in the QFC
quadrant where there is flat topography. Mr. Chave displayed the height map, explaining there are no
slopes in the QFC area but the cemetery separates the site from the surrounding area. Four stories were
not allowed in the northeast due to its small size.
Councilmember Johnson referred to the intersection analysis done by Jennifer Barnes in June 2013 for the
SR-104/100'h intersection. She asked Mr. Chave to contrast that analysis with the new transportation
Edmonds City Council Approved Minutes
September 23, 2014
Page 16
Packet Page 133 Packet Pg. 338
8.3.a
study of Westgate with regard to the forecast years, land use assumptions and the scope of work. Mr.
Chave answered Ms. Barnes supplemented the analysis in the Transportation Plan where the planning
horizon is 2025, analyzing overall volumes, turning movements, levels of service, signalization, etc. The
2015 update will expand the horizon to 2035. The UW's analysis assumed 4-5 stories; the impact of the
current 2-4 story plan will be substantially less.
Councilmember Johnson observed Ms. Barnes' analysis was of the intersection; the transportation study
will consider other components. Mr. Chave agreed, especially the SR-104 study.
Councilmember Bloom referred page 7c regarding building not standing in isolation, specifically the last
sentence that states, will achieve these connectivity and space -shaping goals more effectively by allowing
such an exception in light of the established building and circulation pattern, provided that vehicle
parking shall not be located between the building and the public street in any instance. She asked whether
the eventual goal was no parking in front of QFC or PCC and for buildings to be located up to the street.
Mr. Chave answered the intent is to form the spaces for parking and pedestrian circulation in the area
internal to the quadrant by the placement of the buildings. The old strip mall model is parking lot in front
with buildings set back with a sign identifying the tenants. When buildings are closer to the sidewalk,
they provide a presence at the street front.
Councilmember Bloom observed the goal of the plan was for all buildings to be close to the street. Mr.
Chave answered all the buildings would not be at the street because the property configuration of some
would not allow the buildings to be placed at the street. The general principle is to have the buildings at
the street. If the buildings are not at the street, there will be limited ability to create interconnected spaces,
aisles and driveways behind the buildings.
Councilmember Bloom asked whether there was any accommodation made for bike trails. Mr. Chave
answered they are not precluded, they could be provided as part of the connections but would be limited
by space. The emphasis is along 9th because it is a challenge to provide a bike trail to the east. The north
and east connectors in the City's existing bike plans are further north. The language regarding internal
circulation could be expanded to emphasize bikes.
Councilmember Bloom referred to language in the plan regarding units less than 900 square feet, a
percentage allowed to be over 1600 square and encouraging affordable housing. She emphasize that was
not affordable housing; affordable housing was when a person paid no more than 1/3 of their income for
housing. As it appeared there was interest in providing affordable housing at Westgate, she asked why
actual affordable housing was not included in the plan. Mr. Chave explained the City did not have an
affordable housing program; there was no zoning regulation to require affordable housing in a
development. He and Ms. Hope have discussed developing that type of program but it would take a
couple years including working with the Housing Authority and the new Affordable Housing Alliance
(AHA) of Snohomish County. If such a program were developed, it could be added to the Westgate plan;
another potential location is nodes on Hwy 99 that are close to transit.
COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCIL PRESIDENT BUCKSHNIS,
TO EXTEND THE MEETING TO 10:15 P.M. MOTION CARRIED UNANIMOUSLY.
Councilmember Johnson referred to the proposal to maintain 15,000 square feet for the life of a building
and observed that would preclude the old Albertsons from being dividing to provide space for a pet store
as well as prohibit the former Safeway from being developed as Salish Crossing. She questioned whether
that was a good idea. Mr. Chave answered the developer would have to be seeking the fourth story for
that requirement to be imposed. Second, it would only require 15,000 square feet; for example if the old
Albertsons had 20,000 square feet, they could designate 15,000 for PCC and the remainder for other
stores. Mayor Earling suggested for future study session discussions, staff be seated at the table.
Edmonds City Council Approved Minutes
September 23, 2014
Page 17
Packet Page 133 Packet Pg. 339
8.3.a
Councilmember Petso advised she would email staff with a number of requests for future presentations.
She suggested deleting the provision that allow using a portion of the sidewalk in the public right-of-way
for outdoor seating, temporary displays, etc. Although currently allowed downtown, it would not make
sense on SR-104. Council President Buckshnis commented it may not be appropriate on SR-104 but it
could be appropriate in other areas in Westgate.
Councilmember Petso suggested a requirement that the first floor be devoted to retail and not parking. As
examples she referred to the Compass Apartments where parking is provided in back under the units and
a building in Shoreline near Costco where there most of the ground floor is parking. She feared turning a
vibrant business district into parking holding up residential. Council President Buckshnis referred to the
parking configuration allowed downtown. Councilmember Petso answered there is already a walkable
pedestrian area downtown. She relayed comments about why the City wants to create a second walkable
pedestrian area. She wanted to ensure Westgate retained legitimate commercial uses on the first floor.
Councilmember Johnson inquired about parking on 9th in front of the cemetery, assuming it was employee
parking. She asked whether consideration had been given to offsite parking for employees to better
accommodate customer parking. Councilmember Fraley-Monillas commented it is also commuter parking
for people taking the bus because there are no time limits on the parking in that area.
Council President Buckshnis clarified smaller units can be affordable housing. She envisioned a walkable
neighborhood with residential away from SR-104. Councilmember Bloom pointed out affordable housing
has a specific definition, there is no guarantee a 900 square foot unit is affordable. She agreed with
Council President Buckshnis' suggestion to have residential setback from SR-104 but that was not what
this plan proposed. The plan allows commercial mixed use everywhere and only one of the residential
uses, rowhouses, was strictly residential; everything else is mixed use including the live -work. She
preferred to designate where residential is allowed and that it be setback and private. This plan allows
buildings up to 4 stories of mixed use at the Bartell and QFC mixed use with 3 stories of residential and 1
floor of commercial and parking to accommodate the uses. Council President Buckshnis did not support
designating where specific building types could be located.
Councilmember Peterson referred to the presentation by Mark Smith, AHA, who pointed out there are a
number of striations to affordable housing including what the private sector provides and what the City
could provide via an affordable housing program. Mr. Smith indicated Edmonds is woefully inadequate in
both regards; the affordable housing the private sector provides is typically smaller units. Encouraging
smaller units in Westgate and throughout the City is an excellent way for the private sector to provide
affordable housing. If housing was restricted to specific areas such as rowhouses that are private, it
automatically increases the footprint and the price and would eliminate the sector of affordable housing
that can be provided by the private sector. The more the location of housing is restricted, the worse the
opportunity for providing any type of affordable housing. This type of development is needed throughout
the City; there are opportunities in Westgate, downtown, Hwy 99 and Five Corners.
Councilmember Petso agreed small units are not affordable housing and recalled Mr. Smith saying that.
There may be less construction costs but the smaller size does not make them affordable housing
particularly for families who cannot live in a small unit. She relayed the public wants to identify the
places at Westgate where they are willing to accept taller building and residential units and not interfere
with other areas at Westgate; that is not what this plan does.
Due to the late hour, this item was
Edmonds City Council Approved Minutes
September 23, 2014
Page 18
Packet Page 133 Packet Pg. 340
8.3.a
He provided the following comparison:
enefit
Standard
Cigna
Li and AD&D
$0.195 and $0.045
$0.18 and $0.022
Cigna matching rate of $0.29
per unit for dependents
MEBT ' e
$13.50 ($75k benefit)
$13.94 (100k benefit)
Cigna matching rate of $0.54
for disabled lives
Long Term Di bility
$0.595
$0.49
Total Cost
Differential
-11.9% ($15,713)
Councilmember Petso rel ed her understanding that the Cigna plan provides greater benefits, less cost
and a three year rate guarant there are no hidden fees or fine print. Mr. Robertson agreed it seemed too
good to be true. Typically whe a firm has a monopoly and no competition, their fees are higher. The
person who designed and programffied the policy that most municipalities in Washington participate in at
Standard, left Standard and went to Cilva.
COUNCIL PRESIDENT BUCKSkINIS MOVED, SECONDED BY COUNCILMEMBER
PETERSON, TO FORWARD THE EM TO THE CONSENT AGENDA FOR APPROVAL.
MOTION CARRIED (4-0). (Councilmem=VIOL
on was not present for the vote.)
5. PROCLAMATION FOR DOMESTIC CE AWARENESS MONTH — YWCA WEEK
WITHOUT VIOLENCE
Mayor Earling read a proclamation declaring October 2014 as omestic Violence Awareness Month and
the third week of October as YWCA Week Without Violence.
Mary Ann Dillon, Senior Regional Director, YWCA Snohomish Nabt
on behalf of the YWCA,
thanked the City Council and Mayor Earling for raising awareness domestic violence via the
proclamation. She noted there were several members of the YWCA audience as well as Dr.
Suzanne Poppema, President, Zonta Club of Everett. Zonta is a women's or nization that works on
many women's issues including eliminating human trafficking locally, nationally a internationally.
Ms. Dillon explained recent incidents involving NFL players and domestic violence has ut the spotlight
on the problem and has men and women participating in important dialogue about dom tic violence.
There are great opportunities to keep the conversation going and make systemic changes. She mmented
a week without violence would be 7 days, 168 hours, 10,080 minutes free of domestic violenc , sexual
assault, early childhood enforced marriages, etc. She thanked the Council and Mayor for eir
commitment to ending violence and the making community safer for all.
12. DISCUSSION REGARDING STUDY SESSION FORMAT
Council President Buckshnis recalled in a test of the study session format a couple weeks ago the Council
used a round robin, three question format. She asked for Councilmembers' input regarding how study
sessions should be run, the configuration, whether to have a time limit on questions, a round robin with a
limit on the number of questions, etc., noting the microphones needed to be improved.
Councilmember Fraley-Monillas suggested Councilmembers take turns asking questions to ensure
everyone is able to participate. She noted typically the first person asks multiple questions. She preferred
Councilmembers ask one question at a time unless there was a follow-up or clarification question.
Councilmember Petso disagreed with Councilmember Fraley-Monillas. Her understanding of a study
session format was to promote interactive discussions in a less structured atmosphere. At the study
Attachment 5
Packet Page 133 Packet Pg. 341
session regarding Westgate, the meeting included questions in a much more structured format than when
Councilmembers are seated at the dais and there no discussion. She envisioned a less formal study session
would provide opportunity for more dialogue and discussion.
Council President Buckshnis commented there was discussion at the end of the study session regarding
Westgate. The length of the agenda that evening also limited the amount of discussion regarding
Westgate. She favored the round robin format because it allowed each person to speak.
Councilmember Fraley-Monillas commented she liked the more informal setting with Councilmembers
seated at the table; her preference was to allow all Councilmembers to ask questions and participate in the
process versus one Councilmember with a lot of questions monopolizing the subject matter.
Councilmember Peterson said he also likes the informal nature of sitting at a table but he has heard from
citizens who watch the Council meetings that they are not able to engage due to the poor sound quality
and the camera angles. The Council needs to balance what makes them comfortable with the public's
ability to engage in the discussion. The technology is not currently set up to accommodate the format with
Councilmembers seated at the table. He suggested gathering feedback from people who watch the
Council meetings.
Councilmember Johnson said it was beneficial to have rules for study sessions; the Council can make
them up as they go or rely on Roberts Rules of Order although Roberts Rules may be too restrictive. She
suggested either establishing a time limit or a number of questions. She suggested playing with the table
layout, recalling the original configuration did not have Councilmembers in a line and allowed them to
see each other. Councilmember Fraley-Monillas commented the problem with the current configuration is
some Councilmembers have their backs to the audience.
Councilmember Johnson said she can see the screen better from the table; it is nearly impossible to see
the screen when seated at the dais. She noted it would be helpful to provide Councilmembers with
presentation materials. Councilmember Petso noted she could see the screen better from the dais than
from the table.
Council President Buckshnis summarized for future study sessions:
• Work on a different table configuration
• Round robin with 1-2 questions each
Council President Buckshnis asked whether Councilmembers wanted discussion after each question.
Councilmember Petso commented it depends on the issue. For Westgate, it may have been more
productive to allow discussion after each question was raised. For items on tonight's agenda that
previously would have been handled by committee, few questions arose. She summarized less formality
would be preferable.
Councilmember Johnson asked whether Councilmembers wanted to start meetings at 6:00 or 7:00 p.m.
She preferred all the meetings start at 7:00 p.m.
Councilmember Fraley-Monillas said either 6:00 or 7:00 p.m. was acceptable. With regard to the number
of questions, she said to drive democracy the number of questions cannot be limited. She suggested a
Councilmember who had a number of questions could continue to ask questions after other
Councilmember's questions had been answered.
Council President Buckshnis commented she was surprised by the 6:30 p.m. start time tonight. She
preferred to start meeting at 7:00 p.m. because that was what citizens are used to. Unless there were
Packet Page 133 Packet Pg. 342
8.3.a
objections, she will continue with a 7:00 p.m. start time and, when necessary, hold executive sessions
prior to Council meetings.
Mayor Earling commented staff s understanding was study sessions would start at 6:00 p.m., if there was
an executive session, the meeting would start at 6:00 p.m., followed by the executive session and convene
the study session at the conclusion of the executive session. There may be an advantage to starting the
study session earlier; for example, tonight's agenda was a 4-hour meeting.
Councilmember Fraley-Monillas suggested all Council meetings could start at 6:00 or 6:30 p.m. to avoid
confusion.
Mayor Earling summarized Council President Buckshnis will take the Council's comments and present a
recommendation at the next study session.
PRESENTATION REGARDING FIRE DISTRICT 1
Mayo Earling explained the invoice was provided at an initial meeting with Fire District 1 (FD1) on
August Several subsequent meetings have been held including a meeting with Brier's Mayor,
SN
Mountlake errace's City Manager and himself where it was agreed the three cities' Finance Directors
would meet to iscuss concerns with the billing. Following that meeting the Finance Directors met with
FD1's Finance ' ector. During these meetings, further information has been requested from FD1. He
met with Chief Wi is and Commissioner Chan last Friday where it was agreed the timing and the way
the information regar the increase was presented was handled poorly by FD 1. It was also agreed to
have further discussion on ' sues of concern to Edmonds and likely all three cities.
Following tonight's presentatio and discussion, there will be a follow-up meeting this week with the
three cities' Finance Directors, B ' is Mayor, Mountlake Terrace's City Manager and him. He will be
seeking a meeting with the three citie and FD 1 late this week or early next week. He summarized there
has been a good dialogue to this point.
Fire District 1 Chief Ed Widdis commented X provided this same presentation to Mountlake Terrace,
illustrating the benefits of contracting with FD The primary reasons Edmonds contracted with FD 1
were:
• More efficiencies
o A 12-station fire department
o A larger group of employees to pool from
o More specialized equipment
o More resources for the community
o Re -classed the City fire service from a Class 4 to Class 3
Save Money (He displayed the following spreadsheets):
o City Revenue — Edmonds Fire (2010-2016)
o Edmonds Fire Budget (2010-2016)
o Contract Cost
■ Edmonds Fire Revenue Loss (Woodway and Esperance Contracts)
■ Costs Transferred to District
o Estimated 5-year outlook (2010-2014)
■ Estimated savings via contracting : $5.8 million
■ Actual 5 year savings: $6 million
Packet Page 133 Packet Pg. 343
8.3.a
Councilmember Fraley-Monillas observed Ms. Spellman will no longer videotape Council meetings.
Council President Buckshnis advised that was correct at this time. Her contract will be adjusted to reflect
she will no longer videotape Council meetings. Councilmember Fraley-Monillas commented some
Councilmembers are interested in determining how many hours would be needed for legislative aid type
work.
Councilmember Petso commented she had not heard of people sharing a legislative assistant and the
concept seems very odd. For example, one Councilmember may ask the aid to research what cities have
done to help acquire parks; and another Councilmember may ask him/her to research what cities are doing
to sell off surplus parks. She was hesitant to have a single, shared legislative assistant among seven
people.
12. DISCUSSION ON THE PROPOSED 2015-2020 CAPITAL FACILITIES PLAN/CAPITAL
IMPROVEMENT PROGRAM
Due to the late hour, Mayor Earling advised this would be delayed to a future meeting.
13. CONTINUED DISCUSSIONS ON THE STUDY SESSIONS
This item was rescheduled to a future meeting via action taken at the conclusion of Agenda Item 9.
14. MAYOR'S COMMENTS
Mayor Earling advised Rick Schaefer, the Principle at Tetra Tech, was scheduled to make a presentation
at the November 28 meeting. His father passed away so his presentation has been rescheduled to
November 25.
Mayor Earling thanked Council and staff who attended the Five Corners ribbon cutting last week. Staff
and elected officials have endured a lot of bullets as that project moved along. Early reports, including
some from people who were opposed to the roundabout, have been positive.
Mayor Earling invited the public to the Veterans Day Ceremony at the Veterans Plaza at 11 a.m.
15. COUNCIL COMMENTS
Council President Buckshnis advised she is working on the extended agenda. The Council will not be
meeting on December 23 or 30.
16. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
This item was not needed.
17. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
18. ADJOURN
With no further business, the Council meeting was adjourned at 9:57 p.m.
Attachment 6 Edmonds City Council Approved Minutes
November 10, 2014
Page 19
Packet Page 133 Packet Pg. 344
8.3.a
MINUTES
PUBLIC SAFETY AND PERSONNEL COMMITTEE MEETING
FEBRUARY 12, 2013
ELECTED OFFICIALS PRESENT:
Councilmember Joan Bloom
Councilmember Strom Peterson
The meeting was called to order at 6:09 p.m.
Edmonds City Code Updates
STAFF PRESENT:
At Compaan, Chief of Police
Jim Lawless, Assistant Chief of Police
Debbie Dawson, Animal Control Officer
Carrie Hite, HR Reporting Director
Councilmember Bloom requested clarification on Item D. Even though this is the current language, she wanted to clarify the current
practice. She would like to amend this to say "Council President approves travel and training for Councilmembers and Boards and
Commissions." Councilmember Peterson agreed. This will be amended, and forwarded to City Council for approval on the consent
agenda.
2. Robert's Rules
Jeff recalled that council agreed to adopt Roberts Rules in its entirety, and use a shortened version. He also suggested that we may
want to get training through Jurassic Parliament or perhaps MRSC. There are also self study options that could be purchased for
Council library.
We agreed to schedule training to be put on agenda for a work session. Suggest someone from MRSC be asked to present.
3. Amendment to Edmonds City Code Chapter 5.14 — Marijuana
The Committee discussed a proposed ordinance amending the provisions of Edmonds City Code Chapter 5.14 relating to controlled
substances, Paraphernalia, poisons and toxic fumes. The Committee forwarded the ordinance to City Council to place on the Consent
Agenda with an approval recommendation.
4. Animals Roaming at Large
With Al Compaan and animal control officer, Debbie Dawson, discussed adding "with the exclusion of licensed, spayed and neutered
cats" to the animals roaming at large ordinance. Agreed that Debbie Dawson wilt bring information related to licensing of cats to next
Public Safety/Personnel Committee meeting.
5. Discussion Regarding Language to Include on Agendas Related to Public Comment
Agreed to adopt Frank Yamamoto's suggested language into the Council Meeting Procedures on the city website
B. Public Comment
Bruce Witenberg:
Re: questions at end of committee meeting- if not allowing, articulate what has been the problem in the past.
Re: Adoption of Roberts' rules. Pointed out that there is a way to reconsider a vote. Can be brought back by someone on the prevailing
side of the issue. Don't know about the time frame.
Suggests training be held in council chambers so public can become educated about new rules as well.
Roger Hertrich:
Mr. Hertrich agreed with every one of Mr. Witenberg points,
Re: roaming at large, suggested starting with a simple change such as licensing of cats. Evaluate the results.
Re: Roberts' rules- Don't feel adoption of full rules is necessary. Like casual aspect of meeting, don't get too sticky about procedure.
Re: Boards and commissions- choice of Mayor, sometimes in conflict with Council. Suggests applications be available to all (Council
and Mayor) prior to final selection -
Council members Peterson and Bloom explained to Mr. Wittenberg that it was not our intention to eliminate the option of citizens asking
questions at a committee meeting. The intent was that the council members at the meeting would ask staff to answer the question(s), if
the council member felt it was appropriate to do so.
Meeting adjourned at 7:40 p.m.
Attachment 7 - 2 pages Public Safety and Personnel Committee
February 12, 2013
Page 1 of 1
Packet Page 133 Packet Pg. 345
8.3.a
Proposed language to include on City Council Committee Meeting Agenda:
Council President Petso and Councilmember Fralev-Monillas
The City Council committee mectings are work sessions for the City Council and
staff. Members of the public are welcome to observe the meeting, but public
participation is limited to making comments during the audience comments portion
of the meeting.
Councilmember Yamamoto
The City Council committee meetings are work sessions for the City Council and
staff. Members of the public are welcome to observe the meeting, but public
participation is limited to making comments at the end of the meeting with a 3
minute limit per person.
Councilmember BLIckshnis
The City Council committee mectings are work sessions for the City Council and
staff. Members of the public are welcome to observe the meeting, but public
participation is limited to making comments at the end of the meeting. These
comments can include questions and answers.
Attachment 7, page 2
acket Page 134 Packet Pg. 346
8.3.a
Engineer Rob English said he had hoped to bring the bid results to Council but an addendum was
issue t extended the bid opening to Thursday. This project is storm drainage improvements on 105`h
and 1061}i A es as they intersect 228t1i in southwest Edmonds. If good bid results are received, he
recommended shar them with Council and scheduling approval on the Consent Agenda. If bid results
are higher than expecte resentation and any budget adjustment will be scheduled on the Council's
July 7 agenda. Staff wants to ma' in the schedule to ensure the project is completed before fall rains. He
said feedback has indicated the engin estimates may be low; that will be determined when bids are
opened on Thursday.
10.
City Engineer Rob English reported this project began in August 2014 an luded installation of over
7,000 lineal feet of new pipe as part of the 2014 Watermain Replacement Progra well as 2 pressure
reducing stations. The bid award was $1,474,497; the final paid amount of $1,582,025 in ed 4 changes
orders.
11. CONTINUED DISCUSSIONS ON THE STUDY SESSIONS
Councilmember Buckshnis reported study sessions began in August 2014 as a pilot project. Early in the
process study sessions were more interactive with tables arranged so that Councilmembers faced each
other; it is now arranged very similar to the dais. Early study sessions also included round robin
discussion which is not done anymore. There are no time constraints on items and meetings are now 3-4
hours every Tuesday. She recalled the consultant Jim Reid suggested the study session format so that the
Council could be more informal.
Councilmember Bloom felt this was an experiment that had run its course and the Council should return
to committees with a few changes. She recalled the Parks, Planning & Public Works Committee had the
most agenda items (9.5 per month), followed by Finance Committee and Personnel & Public Safety
Committee. The Council now spends an inordinate amount of time on Parks, Planning & Public Works
Committee issues that could have been addressed and screened in a committee meeting. She recalled the
Council discussed a three touch rule before an issue came to Council for a decision; now some issues
come to the Council once before they are scheduled on the Consent Agenda. She found the study sessions
much less efficient and as Mr. Hall stated, study sessions do not allow for conversation with citizens
which the committee meetings allowed. Committee chairs had the leeway to allow discussion versus the
three minute audience comment. The committee format allowed her to keep in touch with citizens who
were interested in specific issues and she felt losing that was damaging to the process. She was ready to
return to committees with one change, add parks issues the Personnel & Public Safety Committee. She
recalled suggesting that to Ms. Hite who indicated that could potentially work.
Councilmember Petso observed with the two Councilmembers who have spoken and two
Councilmembers who did not support changing from committee meetings to study sessions, there will be
enough Council support to restore committees. She was happy to change to committee meetings as soon
as next week. She suggested redistributing the workload among committees as follows: Public Works
Committee, Finance & Human Resources Committee, and Planning, Parks & Public Safety Committee.
She suggested the Council take action next week.
Mayor Pro Tem Fraley-Monillas commented although there have been complaints about the number of
touches the Council has on items, a three touch rule was never approved by the Council although she has
Attachment 8
Packet Page 134 Packet Pg. 347
8.3.a
pursued that with the assistance of Mr. James. She liked the transparency and accountability to citizens in
a study session format. Having committee meetings in three different rooms means three groups of
Councilmembers make decisions in individual areas that are then forwarded to Council and
Councilmembers never hear how the decision to approve an item was formulated. Conversely when study
sessions are televised, citizens can observe the discussion which is very transparent. Committee meetings
were not televised although minutes were taken. She relayed citizens like to hear the Council discussions
versus "behind the door decisions" made at committee meetings.
Mayor Pro Tern Fraley-Monillas observed another issue seems to be Councilmembers' interest in creating
an opportunity for citizen participation. In her early years on the Council, committee were intended for
discussion between Council and staff. Committee meetings were then expanded to allow citizens three
minutes to make comments and then later expanded to allow citizen participate in the meeting. She did
not feel that was a Council committee but rather a work committee of Councilmembers and citizens.
Unfortunately, only certain citizens feel welcome enough to participate in that process. Citizens can
contact Councilmembers to discuss issues one-on-one or via email. Committees were intended to be an
opportunity for Council to have discussion with staff. If citizens participate in the discussion, that is not a
Council committee.
Councilmember Buckshnis said in speaking to a lot of citizens, they hate the microphone issue at study
sessions but do like the transparency. She agreed the Council never adopted a three touch rule. She noted
some Councilmember assimilate things quicker than others; she liked the committee format because
although she still skimmed and scanned the materials, she counted on other Councilmembers to review
the items in detail. She recalled due to a lack of trust by some Councilmembers, some items were
forwarded to the full Council or Councilmembers pulled items from the Consent Agenda. She
recommended establishing some ground rules related to that. She liked getting home by 8:00 p.m. on one
Tuesday of the month. She suggested two committees, Public Works, Parks & Planning Committee and
Finance & Human Resources with three Councilmembers on each. She summarized it was cumbersome
and burdensome to have meetings that last until 10:00 p.m. every Tuesday.
Councilmember Mesaros commented committees can make the Council more efficient but they do require
a lot of trust. If the Council returns to committees, Councilmembers have to trust that items scheduled on
the Consent Agenda have been reviewed. He suggested establishing a written outline/framework for how
committees operate but afford the committee chair the opportunity to create some their own rules based
on the Councilmembers serving on the committee.
Council President Pro Tern Johnson did not like the committee system other than Councilmembers were
able to leave early one Tuesday per month. The study session is a more modern and efficient way for the
staff and Council to do their homework. One of the advantages is everyone hears the same thing at the
same time. In an effort to keep up with what the committees were doing, she read the minutes, etc. so it
was actually more time consuming for her. If a topic is introduced/discussed at a study session and the
decision made at a business meeting, Councilmembers have an opportunity for discussion and to ask
questions a week in advance. Otherwise items are placed on the Consent Agenda that Councilmembers
have not previously discussed or items are scheduled for immediate action at a business meeting. In her
experience working in other jurisdiction, it was standard practice for the Council to meet around a
conference table without cameras and without as much exposure as the current study sessions. She was
comfortable with the study session format because it was important for people to see the whole process.
However, she also receives a lot of complaints about the microphones which she recommended be
improved. She summarized she liked the study session format and although there was room for
improvement and the committee system was not very effective for her. The Council can always meet in
subcommittees if necessary.
Packet Page 134 Packet Pg. 348
8.3.a
Councilmember Nelson said because of his short time on the Council, he had not participated in Council
committee meetings. He was conflicted because the Council seemed to be just moving from the dais to
the floor and sitting in the same way which did not enhance dialogue among Councilmembers. He was
concerned with returning to a format that was not transparent. He suggested a hybrid format that fostered
more dialogue but allowed citizens to see committee meetings.
Mayor Pro Tem Fraley-Monillas said action will be on the agenda at the Council's next meeting.
To Mayor Pro Tem Fraley-Monillas' assertion that decisions were made behind closed doors,
Councilmember Bloom clarified the only decisions made in committee meetings were whether put on an
item on the Consent Agenda or bring it to full Council for discussion. Councilmembers had the
opportunity to pull an item from the Consent Agenda for questions. At the Council retreat, a long list of
items were identified; Councilmembers and staff met behind closed doors with no documentation or
announcement to the public because there were a lot of issues that needed fuller exploration. She felt a
good portion of those items could have been discussed within the committee format. Eliminating
committees has made the process less transparent and resulted in the need for the subcommittees. She felt
the loss of a connection to citizens who want an opportunity to discuss something that is important to
them. Prior to eliminating committee meetings, the Council held a work session once a month where no
decisions were made and there was more opportunity to discuss topics. She suggested dividing the
Council into two committees and alternate filming them each month.
Councilmember Petso suggested in addition to choosing a committee format and workload allocation,
consideration also be given to the rules. There has been difficulty in the past with whether these are
Council or citizen committees. It is important to her that they remain Council committees because
Councilmembers are elected whereas no one voted for the citizens who are providing input. She
suggested citizen be allowed to provide three minutes of public comment at the end of the committee
meeting and committee members have the ability to suspend the rules on a particular issue if it was
deemed profitable and relevant to have a greater level of citizen interaction. She did not want to return to
the days when citizens were arguing with staff during committee meetings.
Mayor Pro Tem Fraley-Monillas said anytime citizens do not have the opportunity to view and hear the
Council's discussion, that is behind closed doors. She objected to the assertion that the work groups
formed as a result of the retreat met behind closed doors. The retreat was formatted differently this year
and because so many issues were identified, the only way to reach a conclusion was to form work groups.
The work groups were not secret meetings; they were subcommittees with a couple of Councilmembers
and a couple staff to review issues.
Council President Pro Tem Johnson said part of her opinion was based on participating on subcommittees
that did not work and were not part of the overall public decision making process. She has served on all
three with different Councilmembers. She experienced improper behavior her first year; people who
disrupted the discussion between Councilmembers and staff, open discussion with citizens as part of the
discussion group and lobbying from specific elected officials and staff who were not part the committee.
She was very uncomfortable with that and it helped shape her opinion that study sessions were a better
process.
In response to Council President Johnson's observations, Councilmember Mesaros said that was
structure problem not a committee problem, thus the need for a framework for how committees operate.
Councilmember Buckshnis referred to her report re allinger/McAleer Work Group that is
working with WRIA 8 on funding.
Packet Page 134 Packet Pg. 349
8.3.b
ORDINANCE NO.4004
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE EDMONDS CITY CODE
PROVISIONS RELATING TO COUNCIL COMMITTEE
MEETINGS.
WHEREAS, the city council would like to formalize its practice of having work sessions
with the full council rather than three different committees each comprised of two
councilmembers; and
WHEREAS, the city council finds that work sessions provide greater transparency by
allowing the entire meeting to be broadcast on television and streamed online; and
WHEREAS, work sessions afford an opportunity for the entire council to discuss most
items before they are forwarded to the consent calendar for final action; and
WHEREAS, in the course of making these amendments, the city council sees fit to make
other housekeeping amendments to the code sections being amended below;
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Section 1.04.010 of the Edmonds City Code, entitled "Regular public meeting
time and days," is hereby amended to read as follows (new text is shown in underline; deleted
text is shown in ):
Regular meetings of the city council shall be held on each Tuesday of every
month throughout the year in the Council Chambers, Public Safety Complex, at
7:00 p.m. The second and fourth Tuesdays of every month are hereby designated
as work meetings,
The city council
does not meet on the fifth Tuesday of a month unless a special meeting is called.
Packet Pg. 350
8.3.b
Council meetings shall adjourn at 10:00 p.m. on the day initiated unless such
adjournment is extended by an affirmative vote of a majority of the council as a
whole plus one. doptiO14 Of
€�
Section 2. Section 1.02.031 of the Edmonds City Code, entitled "Council president," is
hereby amended to read as follows (new text is shown in underline; deleted text is shown in
The council president shall be
elected for a one-year term* by the city council at the first council meeting of each
year and shall serve until his or her successor is elected at the
first council meeting of the next year.
A. At the same time, the city council shall elect a council president pro tempore
who shall serve in the absence of the council president. In the event that both the
council president and president pro tempore are unavailable, the council president
shall appoint a member of the council to fulfill his/her duties while both are
unavailable.
B. In addition to any other duties assigned by the city council, the council
president shall have the following responsibilities:
Packet Pg. 351
8.3.b
1. Assign members of the city council as members and liaisons to boards.
conunissions, and committees.
, and otherwise supervise the committee system;
2. Formulate and prepare the agenda for city council meetings; and
3. Supervise and direct the activities of any staff whose }primary responsibility_is
to support the city councils ems.
C. In addition to the salary as a member of the city council, the council
president shall be entitled to receive ._ .
io 4w
additional compensation
sal not to exceed $200.00 per month. i
Section 3. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 4. Effective Date. This ordinance is subject to referendum and shall take effect
thirty (30) days after final passage of this ordinance.
APPROVED:
ATTEST/AUTHENTICATED:
CLERK, SCOTT P SEY
APPROVED AS TO FORM:
Packet Pg. 352
8.3.b
OFFICE OF THE CITY ATTORNEY:
BY
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
July 24, 2015
July 28, 2015
August 2, 2015
August 7, 2015
4004
Packet Pg. 353
8.3.b
SUMMARY OF ORDINANCE NO.4004
of the City of Edmonds, Washington
On the 28th day of July, 2015, the City Council of the City of Edmonds, passed
Ordinance No. 4004. A summary of the content of said ordinance, consisting of the title,
provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE EDMONDS CITY
CODE PROVISIONS RELATING TO COUNCIL
COMMITTEE MEETINGS.
The full text of this Ordinance will be mailed upon request.
DATED this 29th day of July, 2015.
CI RK, S1,-�0TTZ&S8ffY
5
Packet Pg. 354
8.3.b
Everett Daily Herald
Affidavit of Publication
State of Washington }
County of Snohomish } ss
Kathleen Landis being first duly sworn, upon
oath deposes and says: that he/she is the legal
representative of the Everett Daily Herald a
daily newspaper. The said newspaper is a legal
newspaper by order of the superior court in the
county in which it is published and is now and
has been for more than six months prior to the
date of the first publication of the Notice
hereinafter referred to, published in the English
language continually as a daily newspaper in
Snohomish County, Washington and is and
always has been printed in whole or part in the
Everett Daily Herald and is of general
circulation in said County, and is a legal
newspaper, in accordance with the Chapter 99
of the Laws of 1921, as amended by Chapter
213, Laws of 1941, and approved as a legal
newspaper by order of the Superior Court of
Snohomish County, State of Washington, by
order dated June 16, 1941, and that the annexed
is a true copy of EDH648629 ORDINANCE
4002-4004 as it was published in the regular
and entire issue of said paper and not as a
supplement form thereof for a period of 1
issue(s), such publication commencing on
08/02/2015 and ending on 08/02/2015 and that
said newspaper was regularly distributed to its
subscribers during all of said period.
The amount of the fee for such publication is
$46.44.
and yysworn bef a me on t is
f
Notary Public in and for the State of
Washington.
City of Edmonds - LEGAL ADS 114101416
SCOTT PASSEY
DEBRA ANN GRIGG
Notary Public
State of Washington
My Commission Expires
October 31, 2017
RECEIVED
AUG 07 HJ
EDMONDS CITY CLERK
Packet Pg. 355
8.3.b
SUMMARY OF ORDINANCE S
of In City of Edmonds, Washington
On The 281h day 01 July, 2016, the Clly Council of the City of
Edmonds, passed the fol[owl rig Ordinances. Summaries of the
ccnierLt of said ordinances consisting of titles ara provided as
follows:
ORDINANCE NO.4002
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ORDINANCE NO. 3998 AS A
RESULT OF UNANTICIPATED TRANSFERS AND
EXPENDITURES OF VARIOUS FUNDS, AND FIXING A
TIME WHEN THE SAME SHALL BECOME EFFECTIVE
ORDINANCE NO.4003
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE CITY OF EDMONDS
COMPREHENSIVE PLAN; ADOPTING THE 2015 UPDATE
TO THE CITY'S COMPREHENSIVE PLAN AND FIXING A
TIME WHEN THE SAME SHALL BECOME EFFECTIVE
ORDINANCE NO.4004
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE EDMONDS CITY CODE
PROVISIONS RELATING TO COUNCIL COMMITTEE
MEETINGS
The full text of these Ordinances will be mailed upon request.
DATED this 29th day of Ju , 2015.
C Y CLERK, SCOTT PASSEY
ublished: August 2, 2015. EDH64862I—
Ct
LIE
a
Packet Pg. 356
8.3.c
EDMONDS CITY COUNCIL RETREAT
DRAFT MINUTES
January 20 — 21, 2017
The Edmonds City Council retreat was called to order at 12:10 p.m. on Friday, January 20, 2017 by Council
President Mesaros in the Library Plaza Room, 650 Main Street, Edmonds, Washington. The meeting was
opened with the flag salute.
ELECTED OFFICIALS PRESENT
STAFF PRESENT
Friday, January 20
Friday, January 20
Dave Earling, Mayor
Al Compaan, Police Chief
Thomas Mesaros, Council President
Phil Williams, Public Works Director
Michael Nelson, Councilmember (arrived 12:31 p.m.)
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Diane Buckshnis, Councilmember
Shane Hope, Development Services Director
Dave Teitzel, Councilmember
Scott James, Finance Director
Neil Tibbott, Councilmember
Mary Ann Hardie, HR Director
Jeff Taraday, City Attorney
ELECTED OFFICIALS ABSENT
Andrew Pierce, Legislative/Council Assistant
Friday, January 20
Jeannie Dines, Recorder
Kristiana Johnson, Councilmember
Adrienne Fraley-Monillas, Councilmember
PUBLIC PRESENT
Friday, January 20
Bruce Witenberg
1. WELCOME, OPENING COMMENTS AND LUNCH
Council President Mesaros advised Councilmember Johnson and Fraley-Monillas were both ill. He thanked
those in attendance, explaining he wanted to hold the retreat in January rather than March as it has in previous
years in order to get an early start on the year.
2. GOAL FOR THE RETREAT: SETTING OUR CALENDAR FOR 2017
Council President Mesaros the goal is setting the calendar for 2017, a high-level discussion, not resolving all the
topics but identifying the processes to resolve as many as possible during 2017.
3. COUNCIL OPERATIONS DURING 2017
a. Discuss Weekly Meeting Format
Council President Mesaros explained, by code, the Council holds a business meeting the first and third Tuesdays
and study meetings on the second and fourth Tuesdays. Recent practice has been to mix business and study
topics. He proposed changing the code to follow practice as well as to consider how to incorporate committees
into that practice.
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 1
Packet Pg. 357
8.3.c
b. Discuss Potential Council Committees
Councilmembers and staff discussed the format of past committee meetings and options for committees and
meeting times.
• Past practice: Second Tuesday, 6:00 p.m., three committees meet at the same time in different locations
in Public Safety building, no cameras, just Councilmembers, staff and occasionally members of the
public, one Councilmember appointed chair, committee reports on Tuesday following committee
meeting
• Options:
o Meet 2nd and fourth Tuesdays at 6:30 p.m. for an hour followed by regular Council meeting at 7:30
p.m.
o Meet on a day other Tuesday, three Councilmembers on each committee, other Councilmembers
able to attend when there is a compelling subject
Council and staff comments/suggestions included:
• Items proceed more rapidly at Council meetings when first vetted by a committee
• Concern with blending business and study sessions
• Favor committee meetings, assuming Councilmembers trust each other
• Have to trust Councilmembers on committees
• Support trying committees. Not sure how an hour meeting before Council meeting followed by Council
meeting would work
• Perception of a lack of transparency with no camera, need consistent, agreed -upon rules regarding how
committee meetings run
• In the past, the public attended committee meetings and were able to provide comment.
• Favor holding committee meetings on different nights of the week. Past practice of committee meetings
taking place at the same time made it difficult for Councilmembers to attend more than one
• Like committee concept, biggest issue from staff perspective is potential delay caused by waiting to go
to a committee meeting before getting on a Council agenda. Could be addressed by committees meeting
twice a month or combined business/study session Council meeting
• If meetings are not designated "business" or "study session," could schedule items on any agenda
• Pros and cons to all ideas. Good thing about committee structure was informal, intimate setting,
opportunity to get more information out, opportunity for public to participate. Disadvantage was once a
month and requirement that items had to go to committee first which could result in significant delay.
• Could identify items that do not need committee review before going to Council. No issue with all
committees meeting on the same night, very efficient
• Efficient to have committees on same night, in the past sometimes combined committees if topic of
interest to all
• Committees eliminated because, a) not working and many items that went to committee were followed
by presentation to Council, and b) three touch rule. If committees work like they are intended, two
Councilmembers vet an issue and it is scheduled on Consent, committee members request additional
information, or occasionally items go to full Council
• Some topics could go to all three committees to get a reaction/input from more Councilmember prior to
presentation to full Council
• 80% of items can go from committee agenda to consent agenda
• Acknowledge some items require full Council presentation/discussion
• Needs to be trust not just among Councilmembers but between Councilmembers and staff
• The topics in Parks, Planning & Public Works Committee often overlap
• Sensitive issues at Human Resources level, avoid getting into the weeds
• Committees could potentially reduce the number and length of executive sessions
• Do not support three touch rule
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 2
Packet Pg. 358
8.3.c
• Maintain flexibility to schedule items on Council agenda without prior committee review (fast track)
• Combine three committees into two, more thorough vetting with more Councilmembers
• Level of trust between Councilmembers and between Councilmember and staff is much better now
• Potential Committees:
o Finance
o Parks, Planning & Public Works Committee
o Public Safety & Human Resources
• Format and frequency of committee meetings
o Once a month, retain ability to fast track items
• Advantage of committees is can tackle longer range things and affords directors venue to vet things
• Prefer to have all committee meetings on the same night
• Do not want Council meeting to follow committee meeting
• Maintain ability to form task forces and subcommittees as necessary
Consensus: Committees are worthwhile. Form three committees (potentially Finance; Parks, Planning & Public
Works & Public Safety & HR). Council President Mesaros work with Mayor Earling, Mr. Passey and Mr.
Taraday to determine the necessary legislation.
C. Utilization of Legislative Executive Assistant to City Council
Council President Mesaros asked Council their expectation of the Legislative Assistant position:
• Handle basic admin tasks
• Legislative and legal research
• Ensure agenda memo uploaded for meeting
• Take complaints from citizens
• Conduit of information
• Drafting legislation
• Customer service
• Outreach and identify Council Student Representative
• Establish tracking mechanism for individual Councilmember items and full Council items
• Councilmembers' expectations versus job description (half admin/half legislative)
• Legal research topics with critical mass can be shifted to City Attorney
• Items that begin with a Councilmember and become full Council items, initial Councilmember should
still be the lead
Mr. Pierce relayed his expectations:
• Standardized procedure for requests
• Management of expectations regarding how long a task will take, what can be done in the time available
• He offered to provide a legislative bulletin/newsletter to keep Councilmembers apprised
d. Working Together as a Council
How does Council work together as a group?
Council comments included:
• When campaigning, heard about need for more respect, trust and collaboration on Council
• Observing Council last year and this year, it's better but have a way to go
• Individually elected but are a team to make the City a better place to live, focus on that
• This is a new era
• Lack of communication, conflicts occurred
• Elected have own constituents and can agree to disagree
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 3
Packet Pg. 359
8.3.c
• If a Councilmember has an issue, go to the Council President
• Shocked to learn how many rules there related to abiding by parliamentary procedures
• Parliamentary procedures affect ability to ask questions, discuss
• Be sensitive to and allow ample time to get Councilmembers' questions answered
• Establish customary way for getting questions asked/answered and motion made
• Respect is earned, trust can be lost and takes while to build it back, but always willing to collaborate
• Boards and commissions have likeminded people, Councilmembers have differences
• Roberts Rules provide structure when things get heated
• Provide advance notice of items such as Safe City Resolution, avoid rushed, orchestrated processes
• Respect the process
• Good process is collaborative, encourages trust and respect
• No surprises
• Be careful how use emails to communicate with Councilmembers and staff. When have interpersonal
problems, call or meet in person
e. Potential Community Proiects
Councilmember Tibbott recalled meeting several times with the Executive Director of the Foundation for
Edmonds School District who talked about bringing together work parties to box up food for weekend meals. He
thought something like that might be fun for the Council or there could be other things the Council could do
together such as pulling invasive weeds at Edmonds Marsh. Council and staff suggestions for projects included:
• Working with the homeless, gathering things they need
• Tree Board Arbor Day celebration: Hutt Park Ivy Pull, April 22
• Mayor's Climate Control Committee, Taming Bigfoot (reduce carbon footprint)
• Volunteer Picnic
• Invite citizens and staff to participate
• Cleaning headstones at the cemetery
Consensus: Council President Mesaros and Councilmember Tibbott will develop a proposal and schedule a
project 2-3 times/year.
4. PROJECTS WE NEED TO MOVE FORWARD AND/OR RESOLVE DURING 2017 (IN RANDOM
ORDER). DISCUSSION AND PLAN FOR THE FOLLOWING TOPICS:
a. Crumb Rubber
Council President Mesaros Council relayed the moratorium the Council established expires July 11, 2017. Ms.
Hite has provided information regarding an overseas study that was completed recently and an update on the
federal process and Councilmember Teitzel distributed the Department of Health study.
City Attorney Jeff Taraday suggested discussing whether to wait until the EPA releases their findings which will
not happen by July 11, 2017. If the Council is interested in waiting until the EPA concludes its work, the
moratorium could be extended. If the Council takes no action, the moratorium expires on July 11, 2017.
Consensus: Existing Crumb Rubber Subcommittee report to Parks, Planning & Public Works Committee who
will make recommendation to Council.
b. Sign Code
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 4
Packet Pg. 360
8.3.c
Development Services Director Shane Hope reported potential amendments are being developed for review and
public hearing by the Planning Board who makes a recommendation to the City Council. The deadline for the
120-day suspension on pedestrian sign is March 7, 2017. She did not think a decision could be made by the
Council by then.
Conclusion: In progress, staff does not need further direction from Council regarding the sign code.
C. Development Code Update
Ms. Hope reported the process of updating the Development Code is proceeding; the sign code, the CAO, Hwy
99 Subarea Plan and roundabout area zoning are related to the Development Code update. Council and staff
comments/suggestions included:
• Needs to have flexibility in the code
• Flexibility can lead to contention, slippery slope
• The way the City has developed, annexations, etc. streets cannot be used to determine distances, need
flexibility to recognize that
• When began code update, held interviews with Councilmember and Planning Board Members — some
want certainty and others want flexibility
• Effects of flexibility last into the future
• Flexibility at director level
• It is a balance that incudes common sense and flexibility
• Development Code requires constant finetuning
• Several more parts can be completed this year but update will not be finished this year
• Needs to be some discretion, but some sore spots/questionable issues
• When make presentation on Development Code Update, identify sections that have been completed
Conclusion: Parts of the development code update that can be accomplished in 2017 include:
➢ Process/procedures
➢ Sign code
➢ Critical area updates
➢ Subdivisions
➢ Multi family design standards
d. TBD integration into Council Activities and Agendas
Council President Mesaros relayed the Council agreed to take over the duties of the TBD Board. Mr. Williams
explained the TBD fee is a local license fee collected by the City that can be spent on anything the RCW
identifies as eligible transportation expenses. The State authorized cities/counties to increase the fee from $20 to
$40 without a public vote. An increase from $20 to $40 would raise $680,000/year that could be used for capital
preservation and/or improvements. Discussion followed regarding revenue opportunities, years the Council has
not raised property taxes the allowable 1%/year, philosophy/policy regarding how to raise revenues for
transportation projects, councilmanic increases versus increases that require a public vote, and revenue options
under the TBD statute that require a public vote.
Consensus: Council President Mesaros and Mr. James discuss and schedule presentation to Council possibly in
April regarding revenue opportunities including ones the City has taken advantage of and ones it has not, etc.
Discussion by Parks, Planning & Public Works Committee and Finance Committee first to identify options.
e. FD1 Agreement and Potential Regional Fire Authority
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 5
Packet Pg. 361
8.3.c
Council President Mesaros relayed the Interlocal Agreement with FD1 is on the extended agenda for next week.
Mayor Earling reported he was briefed today by the Interim FD1/Lynnwood Fire Chief Brad Reading.
Discussion followed regarding past discussions regarding the formation of an RFA, Lynnwood/FD1 RFA open
house and options being considered for a future ballot, concern with relinquishing authority on taxpayer dollars
to an RFA, whether an RFA would prevent Edmonds from considering a Metropolitan Park District,
relinquishing control to the RFA also eliminates the need for the City to pay for fire services, fire services
crossing jurisdictional lines, mostly likely partners for an Edmonds RFA, talking with cities who have formed an
RFA such as Auburn and Kent about their experience, relocating fire stations as recommended by Fitch &
Associates, getting the Interlocal Agreement approved first, and the difference between a fire district and an
RFA.
L 2018 Budget Process
Council President Mesaros asked how to make the 2018 budget process smoother. Council and staff
comments/suggestions included:
• Finance committee work on policies to assist departments develop budgets
• Concern with scheduling department presentations at end of meeting with no time for questions
• Councilmembers submit amendments to budget earlier
• Council President steer information from Councilmembers
• Budget retreat or solicit Council input on the budget, nice for staff to hear Council desires
• Provide budget information earlier in year
• Finance Committee work with Finance Director to develop budget calendar
• A lot of Council questions this year about where numbers came from (Mr. James distributed comparison
of 2015 actual, 2016 budget and estimate, 2017 budget and percentage change)
• Council discuss earlier in year regarding items they would like included in budget
• Budget discussions early on the agenda
• Staff share Council questions with all Councilmembers
• If Councilmembers have particularly interest, helpful to know ahead of time so staff better prepared to
address at the meeting. Have discussion offline so not surprised at open meeting
• Special Council meeting dedicated to budget
• Provide staff questions in advance
g. Esperance
Mayor Earling relayed GMA supports Edmonds annexing Esperance but he did not want to annex Esperance
until it makes economic sense. Staff s recent revenue/expenditure analysis determined annexation of Esperance
would be upside down $400,000. If legislation sponsored by Senator Maralyn Chase passes that provides an
extra 0.1% sales tax rebate citywide to cover deficits from annexation, it would generate $800,000, making
annexation of Esperance $400,000 to the positive.
Discussion included infrastructure costs in unincorporated areas north of 168th that make annexation of that area
infeasible, planning process to annex areas outside Edmonds' UGA, requirement for 80% of an area's boundary
to be contiguous with a city to qualify for the rebate (met by Esperance), and process that allows annexation
without a vote but is subject to referendum.
Conclusion: Low probability annexation will happen in 2017, wait to see what happens with legislation.
h. Sunset Avenue
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 6
Packet Pg. 362
8.3.c
Mr. Williams relayed modifications the Council requested to the pilot project are underway. Painting and
striping will be delayed until warmer weather warmer. Some engineering is required on Caspers and 2nd to
reduce access to Sunset from the north. Signs have been installed changing the parking from 4 hours to 2 hours.
As a great deal of utility work needs to be done on Sunset in the next 5-7 years, it does not make sense to do a
lot of work and then tear it up to install a gravity sewer system or pump station. Options will be presented to
Council later this year followed by development of a project and funding options. He estimated the cost of
utility work on Sunset at $12-15 million. Another issue is the Waterfront Access Project where the best option is
from Edmonds Street.
Discussion followed regarding:
• Pacific Beach trail in San Diego that includes neighborhoods and the waterfront
• Designing Sunset like 6d` Avenue in the Civic Field Master Plan
• Incorporating a boardwalk across the marsh
• Incorporating the utility work, overpass, beautification into a comprehensive plan for Sunset, including
the cost, and utilizing utility funds and funds for the overpass. Make it look like a destination rather than
a patchwork
• Railroad owns a great deal of the street north of the angle parking. The available width to the south is
larger. There is some budget available to begin design.
• BNSF is enthusiastic about the overpass project and willing to provide some funding
• Suggestion to have newspaper article regarding Sunset regarding utility work, overpass, beautification,
BNSF's ownership, etc.
i. Civic Field
Ms. Hite reported a final plan will be presented to Council in 1-2 months. Work will continue on SEPA, costing
information, a naming process, design development and fund development. The stadium will be removed in the
second half of the year and the area landscaped in the interim. Development will be $8-10 million with grants
and private funding possibly providing $3-4 million and a bond or levy for the remainder. The Boys & Girls
Club will be required to raise funds themselves for any improvements/replacement of their building. If Boys &
Girls Club have plans, they will be encouraged to make proposal to the City for a long term land lease.
j. SMP
Ms. Hope advised next Tuesday is the first presentation/discussion regarding Ecology's recommendation. She
expected discussion would continue at a couple more meetings. Ecology has requested a response from the City
by March 30. Ecology's presentation will clarify the options.
k. CAO Updates
Ms. Hope said updates to incorporate Ecology's June 2106 guidance will be coming back to Council within the
next several months. A brief discussion followed regarding what happens when Ecology releases new guidance
and the ability for the City to do another update if desired.
1. Strategic Action Plan
Council President Mesaros relayed Mr. Doherty's indication that approximately 80% of the SAP items are
moving forward and 20% are stalled for a number of reasons including finances, priorities have changed, etc.
Discussion followed regarding:
• Reevaluating whether to pursue the 20% of items that are stalled
• Staff providing an update to Council and identifying items can be removed
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 7
Packet Pg. 363
8.3.c
• Including the Planning Board and Economic Development Commission in the update
• Some items do not have dollar amounts associated with them which is needed in order to prioritize
• Need to update the SAP at some point
• In additional to missing pieces such as finances, also missing staff resources
• No specifics about public safety
• Too many goals
Conclusion: Schedule update and discussion of priorities. Include Planning Board and EDC.
M. Hwy 99 Subarea Plan
Ms. Hope advised a public hearing is scheduled on February 21, followed by meetings to review and make a
decision. The next step will be drafting development regulations (zoning, design standards) to implement the
plan.
n. Roundabout (Five Corners) Zoning Plan
Ms. Hope recalled the UW Green Futures Lab did a great deal of study related to the Roundabout (Five Corners)
area but a lot of things still need to be considered. She was concerned that "tweaking the code" would actually
be a huge effort and it was unknown whether the changes would attract desired development. Before that was
done, she recommended reviewing the UW study and having a feasibility analysis done regarding whether
implementation would have the desired result. Staff ended up doing hundreds of hours of work to implement the
UW's study of Westgate; the same would be true for Five Corners.
Consensus: Small consultant contract to determine if the work done by the UW Green Futures Lab was still
realistic.
o. Parkin
Mr. Williams relayed Mr. Doherty is working with the BID (E fl; their suggestions will be shared with the
City's internal committee. Options that have been considered include striping individual spaces versus block
parking, and residential and employee permit programs.
P. Public Disclosure and Public Access to City Council
This item was postponed to Saturday.
q. Waterfront Access
This was addressed during the Sunset agenda item. Council President Mesaros commented there is a plan that
everyone likes; now the funding needs to be identified.
r. Veterans' Plaza
Council President Mesaros reported the group is within $1000 of raising all the necessary funds. They would
like raise an additional $40,000 to build a kiosk with an electronic link to the Veterans Center at Edmonds
Community College. They are also still fundraising for a water fountain.
S. Update on SNOCOM/SNOPAC Consolidation
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 8
Packet Pg. 364
8.3.c
Chief Compaan relayed there have been ongoing conversations between SNOPAC and SNOCOM about
consolidation. He is on the joint task force who earlier this week reviewed several proforma scenarios looking at
budgets and service levels. The SNOCOM Executive Director Terry Peterson and the facilitator, Karen Reed,
who has been assisting the task force will provide updates to the member cities' City Councils in February or
March. This is a fabulous opportunity to improve the level of service via some type of consolidation between the
two dispatch centers as well as save money via efficiencies. Governance is part of the discussion. The SNOPAC
cities and Snohomish County are very supportive and there is strong support from most of the SNOCOM cities.
There will be a vote by the member entities later this year. If consolidation of two centers occurs, consideration
will also be given to consolidating SERS into same board.
Chief Compaan relayed there are two reasons for consolidation, 1) call transfers (25-35% calls coming into
SNOCOM are transferred to SNOPAC which causes delays), and 2) SNOCOM, a small center compared to
SNOPAC, is easily overwhelmed with calls. Consolidation provides great capacity and addresses the call
transfer issue.
Conclusion: 30 minute update to City Council on February 7 or March 7
The first day of the retreat concluded at 3:59 p.m. and was followed by a social hour with spouses and guests.
SATURDAY, JANUARY 21, 2017 — CALL TO ORDER
The second day of the Edmonds City Council retreat was called to order at 8:35 a.m. on Saturday, January 21,
2017 by Council President Mesaros in the Library Plaza Room, 650 Main Street, Edmonds, Washington.
ELECTED OFFICIALS PRESENT
Saturday, January 21
Dave Earling, Mayor
Thomas Mesaros, Council President
Michael Nelson, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
ELECTED OFFICIALS ABSENT
Saturday, January 21
Kristiana Johnson, Councilmember
Adrienne Fraley-Monillas, Councilmember
PUBLIC PRESENT
Saturday, January 21
Bruce Witenberg
STAFF PRESENT
Saturday, January 21
Al Compaan, Police Chief
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Shane Hope, Development Services Director
Scott James, Finance Director
Mary Ann Hardie, HR Director
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Andrew Pierce, Legislative/Council Assistant
Jeannie Dines, Recorder
4. PROJECTS WE NEED TO MOVE FORWARD AND/OR RESOLVE DURING 2017 (IN RANDOM
ORDER). DISCUSSION AND PLAN FOR THE FOLLOWING TOPICS:
P. Public Disclosure and Public Access to City Council
What's happening regarding this subject in the legislature?
Public Works Director Phil Williams relayed the City's lobbyist indicated there are three bills in this session,
one would allow cities to charge a fee for the cost to produce an electronic version of public records; the City is
already allowed to charge a per page fee for hardcopy. The media lobby has recently softened on this and a
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 9
Packet Pg. 365
8.3.c
modest fee may be acceptable to them. Mayor Earling recalled there is another bill regarding a mediation
process.
With regard to the cost, City Clerk Scott Passey relayed there is one FTE in the Clerk's Office assigned to
responding to public records requests and he works on requests about 6 hours a week. The Police Department
has at least one FTE who works on public records requests. Department staff also work on records request.
Mayor Earling estimated the cost at $300,000; City Attorney Jeff Taraday estimated the addition of the time that
the attorney in his office who works on public records requests, Patricia Taraday, increases the cost to
$500,000/year. Mr. Passey said a small group of requesters take up disproportionate amount of the time spent
responding to public records requests. The software module that the Council authorized in the 2017 budget will
allow the public to make requests as well as seek records online. The software also allows the requester, records
requested, time spent on the request, etc. to be visible to the public. Council President Mesaros said the public is
unaware of the burden of public records requests; he questioned how to make the taxpayers aware of the
$500,000 cost and that only a few make requests.
Discussion followed regarding persuading requesters to narrow their requests, requests for emails that require
extensive staff review to redact information, a recent request for emails that will take years to fulfill, other cities
that make information available electronically in the public domain, looking at what is driving these requests,
inability for the City to shift the burden by requiring citizens to do research themselves, difference in the volume
of documents produced by a typewriter in the past versus thousands produced via computers and email today,
producing a quarterly report of the top ten requesters and the costs and ability for the software to produce an
online list on the City's website of public records requests, and other cities that display a list of public records
requests online.
Mr. Taraday suggested making information available online will help, but the majority of big requesters are
doing it for political reasons or because they feel they were wronged by the City in some way. That pattern is
unlikely to change by making information available online.
Conclusion: Mr. Passey will inform when the software is operational.
How well are we doing the Council available to the public?
Councilmember Teitzel relayed he wrote a letter to the editor about ways Councilmembers can be contacted
such as the Council website, personal cell phones, Town Halls, etc. He supported broaden the methods for input
to ensure the Council was viewed as accessible. Council and staff comments included:
• The public speaks when there is an issue they care about
• General lack of civic engagement
• Citizens rely on Councilmembers to do a good job
• Availability of classes/seminars for engaging citizens
• Councilmembers holding informal forums
• Councilmembers attending existing meetings such as the Rotary to gather public input
• No requirement for public comment at Council meetings
• What is the purpose of committee meetings, flush out issue with staff or a town hall? Cannot do both. If
it is for staff and Council to dialogue, citizens can attend and then have opportunity for public comment
at next Council meeting
• There is a difference between public comment and public dialogue.
• Article in My Edmonds News about retreat said public invited but no opportunity for public comment
• Retreat is a time for the Council to work
• Ann Macfarlane (Jurassic Parliament) article about limiting public comment at Council meetings,
establishing a total amount of time for comments like 20 minutes
• Support not having public comment at committee meetings. It is a time for staff and council sort out
issues
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 10
Packet Pg. 366
8.3.c
• Provide forum for public to feel they have been heard
• Cities that allow public comment often have maximum amount of time. If a lot of people or
controversial issue, Council can amend agenda to extend.
• If public comment is allowed at committee meetings, don't allow a dialogue
• Other cities that limit public comment to no more than three people on a topic
• In the past, public comment was allowed at the end of committee meetings if time allowed
5. OTHER KEY TOPICS FOR THE COUNCIL:
a. Public Works — What are the key projects for 2017 and what projects will remain
unfinished due to lack of funding?
Mr. Williams explained projects in the CIP that are not funded in the 2017 budgeted likely are not fully funded.
He reviewed:
• Key 2017 projects
0 76t'/212v' from 220"' to 206th
0 236ffi walkway/stormwater project complete once weather allows and before Edmonds School
District begins their project mid -year
0 238t' sidewalk
o Normal utility replacements
• Street Maintenance and Preservation Funding
o Fund 111 - maintenance of everything in right-of-way including sidewalks, vegetation control,
street lamps, curbs and gutters, pavement, striping, lights, signals, signage, etc.
■ Existing funding 2017 for street maintenance (Fund 111)
Local license fee (TBD)
$680,000 (dedicated)
Fuel Tax
$685,000 (dedicated)
General Fund
$412,000
Misc
$7,000
Total
$1,784,000
■ Existing expense budget for Street Maintenance (Fund 111)
Labor Cost
$898,200
Supplies
$350,000
Insurance
$113,200
Electricity
$270,200
Vehicles
$178,700
Misc.
$113,000
Total
1,923,300
Less Revenue
(1,784,000)
Deficit
(139,300)
o Fund 112 Streets (preservation)
■ Preservation (resurfacina) DroLyram
Annual need in current dollars
$1,300,000 - $1,500,000
2017 Funding Sources
REET 2
$186,000
REET 1
$886,000
Carry Forward
$284,000
Subtotal
$1,356,000
Grant (PSRC) 84t
$900,000 (periodic)
Grand Total
$2,256,000
• Utility funds have their own funding sources
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 11
Packet Pg. 367
8.3.c
Buildings Council approved additional funding for building in 2017
o The need is great, roofs, HVAC, plumbing, electrical, interior/exterior.
Parks have own ongoing maintenance and capital preservation needs
Other potential revenue sources
o Additional $20 annual license fee (councilmanic decision) $680,000
■ TBD legislation also includes sales tax option and property tax option (requires vote)
o Levy Lid Lift (requires vote)
o Adoption of MPD, RFA, FD 1 (frees up revenue sources)
Council and staff discussion included:
• Fuel tax declining due to increased fuel efficiency and electric/hybrid cars
• Passing a levy on an issue that is popular with public would free up revenue in the General Fund
• Intrigued with increasing license fee, but recognize that is not a popular idea
• Support static regular, predictable amount for street preservation
• See need for street maintenance, concern with doubling TBD, could support smaller increase. Citizens
impacted by increases due to Sound Transit 3, utility rate increase, etc.
• Regressive tax argument
• Earlier levies had a lot of issues, set up to fail
• Support levy lid lift for focused purpose
• Review of all capital facilities revealed large deficit. Budgeted $1.5 million in 2017 for streets and
$400,000 to begin catching up with building needs. City is running out of years to allocate $1-1.5
million to streets. Additional $20 license fee reduces General Fund contribution to street preservation
• License fee generates revenue without the need for a campaign
• Concern with levy for capital preservation; in public's perception City already taking care of roads
• Balance between regressive nature of fee/tax and nexus to impact. Property tax may be less regressive
but no nexus
• State is considering alternate ways to pay for road maintenance instead of gas tax
• Council's ability to increase the license fee less than $20.
Conclusion: Staff make recommendation to Parks, Planning & Public Works Committee and forward to
Council
b. Parks — How are we progressing on the PROS Plan and what projects need attention and
funding?
Parks & Recreation Director Carrie Hite distributed, 1) Parks, Recreation and Open Space Plan Seven Key
Goals (adopted February 2014 following robust public process) and accomplishments and/or in process and
future projects that will need funding, and 2) Parks, Recreation and Cultural Services 2017 Work Plan. She
highlighted major Park projects for 2017:
• Meadowdale playfields
o Partnering with City of Lynnwood and Edmonds School District
o Go to bid late March, award of bid in late April/early May
o Development Agreement and Operational Agreement will come to Council prior to bid
• Waterfront Redevelopment/Ebbtide Walkway
o RFQ for design services is out
o Currently at schematic level design
o Pursuing two grants, in a good position get $1 million
o Will bring award of bid to Council to reach 90% design and environmental permitting
• Veterans Plaza
o Notice to proceed last week
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 12
Packet Pg. 368
8.3.c
o Goal is to complete by Memorial Day
o Contractor who won bid is currently working on the Frances Anderson Center bandshell
Fishing pier
o Complete in 2017
Ms. Hite reviewed smaller 2017 Park projects
• Bandshell - additional issues have arisen
o Coming to Council on February 7 for additional budget authority
• Yost Spa replacement - award of bid by September
• Civic Center
o Come back to Council for adoption in February
o Park naming process and demo stadium in first half of year of year, timing of demo depends on
construction of storage shed in City Park.
o Begin design development of Civic Field in 2017, funds available in REET 1
• Outdoor fitness zones - dependent on grant pending from Verdant (award in June)
• Economic Impact Study
o RFQ closed last week
■ Seven submittals
■ Award of bid to Council next month
• Fish hatchery
o Trout Unlimited operators are retiring
o Staff studying pros and cons of fish hatcheries
o Sound Salmon Stewards interested in taking over operations
• Community garden - likely locate at Esperance Park
Ms. Hite reviewed Park funding:
• First $750,000 of REET programmed for parks capital
o $200,0004250,000 of that is ongoing capital needs in existing parks
o Remainder is programmed as match for grants for larger projects.
■ Examples of funds leveraged via match
- Spray pad: $800,000
- Civic Field acquisition: $1.5 million
- Interurban Trail
- Woodway Fields
- Hazel Miller Plaza
- Fishing Pier: $1.8 million
- Marsh restoration
Ms. Hite highlighted:
• Future projects that will require funding:
o Civic Park development: $8-10 million
o Waterfront Redevelopment, Ebbtide Walkway: $2-3 million
o Edmonds Marsh Daylighting, Marina beach Development: $8-10 million
o Athletic Field Development: Meadowdale, Woodway: $1-2 million
• Funding for Parks Capital Needs
o REET
o Park Impact Fees
o Grants: usually matching and need available local funds to compete
o Exploration of Metropolitan Parks District, bonding capacity or levy for development, Parks
Foundation
Discussion followed regarding:
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 13
Packet Pg. 369
8.3.c
• Seeking funding from WRIA 8 for Edmonds Marsh Daylighting, they gave Bothell $5 million for park
acquisition
• Status of the trail around marsh, likely will be part of marsh restoration project
• Preliminary discussions with WSDOT about a collaborative project to bring daylighted channel,
walkways, etc. through lower yard
• When daylighting is done, any possibility have State Department of Fisheries taking over hatchery?
o Fish and Wildlife getting out of hatchery business. State funds are used to create an environment for
Chinook Salmon; the hatchery raises Coho Salmon, the two do not co -exist.
o Tulalip Tribes are opposed to hatcheries due to limited survivability
o Determine if way to continue hatchery for educational purposes and no cost to City to operate
• No longer considering condemnation for the Ebbtide Walkway
C. Finance - What are the city's operational challenges financially? What does the next
three to five years look like and what solutions might we consider to meet any challenges?
Mr. James commented the economy is currently in an upswing but downswings do occur. He reviewed:
Reserve analysis Table as of 12/31/16
Fund Description
Fund
Policy
Fund
Comments
In
Balance
Stipulated
Balance
Compliance
Reserve
Less
with Reserve
Reserve
Policy?
General
$9,684,897
$0
$9,684,897
N/A
Risk Mgmt Reserve
$968,549
$800,899
$167,650
Reserve balance must equal or
Yes
exceed 2% or annual General
Fund reserves
General Fund
$5,387,137
$6,407,190
($1,020,053)
Reserve balance must equal or
8% - Yes
Contingency Reserve
exceed a minimum of 8% of
annual General Fund revenues
16% - No
with a target of 16%
$16,040,583
$7,208,089
$8,832,494
He displayed and reviewed the following graphs:
• Reserve analysis
• Economic cycles 1996 - 2016
• Reserve analysis outlook
He described future considerations and potential:
• Challenge
o Taking care of what we have
- Potential solution
1) Need to understand future liabilities of taking care of what we have
➢ Recent facility condition assessment identified maintenance needs
➢ Pavement condition assessment report funded in 2017 budget
2) Create a process to prioritize funds
Discussion followed regarding the Long Range Finance Group discussing how to prioritize, plans that are done
in silos, potential solutions such as budgeting by priorities, need for ongoing revenue for maintenance, funding
sources such as the vehicle license fee and levy lid lift, and establishing a policy for the use of BEET.
d. Public Safety - What are our key public safety issues?
Chief Compaan reported on 2017 plans:
• Hiring part-time parking enforcement, developing MOU with Police Guild on salary/benefits
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 14
Packet Pg. 370
8.3.c
• Interviewing two animal enforcement positions Monday
• With funding in 2017 budget for SRO, recruiting for additional officer. Following up with Edmonds
School District regarding their funding
• Hiring additional police staff assistant
• Pedestrian safety funding
• Street crimes unit has been an overwhelming success, very busy, 2 officers and a sergeant.
• Expect Police Foundation to fund a police dog which will add a second K-9
• New World has had a few glitches but overall is an asset to public safety. Dispatch and records
management are particularly good
• Dispatch center consolidation — more information in the next few months
• Police Department reaccreditation later this year
o Contract negotiations underway. Hope to get commissioned officer contract resolved shortly and
then begin on non -commission staff contract
• Parking tickets: Watching Mukilteo's acquisition of automated ticketing hardware/software system.
More on that in coming months. Would allow Police Department to be more efficient
• Snohomish County 800 MHz system utilized by police/fire needs to be replaced in 2020
o Estimate for Snohomish County is $73 million
o Considering funding options such as an increase in real estate tax on ballot which passed in King
County
o SERS will be informing councils, will need strong support to get that passed, no other options
• Reconfirmed with Lynnwood they are hiring 1 FTE social worker under the Police Department and
Community Services. Edmonds is interested in partnering with them.
Discussion followed regarding opiate addiction trends in the U.S. that impacts criminal activity, jails,
homelessness, etc. followed closely by mental illness, lack of services and lack interest of person afflicted in
accepting services; assistance a social worker will provide, and what officers do when encounter panhandlers
(not a crime, get involved if there is a concern, aggression, interfering with pedestrians or traffic or threatening
behavior), and treatment centers versus jails.
e. Housing and Homelessness — How can improved housing options in Edmonds to impact
our homeless population? How can we partner with our neighboring jurisdictions to help
the homeless?
Councilmember Tibbott relayed a citizen group, Edmonds Housing Task Force, is interested in lobbying in
Olympia and seeking resources in Snohomish County. He and Ms. Hope have suggested they can get more bang
for their buck by seeking land not in Edmonds but in South Snohomish County where more housing could be
constructed closer to transit and employment. One way to help with affordable housing is via zoning such as in
Westgate and creating opportunity for it in other places. More important than what the City does is what they
eliminate such as barriers to housing, additional costs and prohibitive regulations. There is a vacant parcel in
Edmonds next to a church; the church is looking at how the parcel could be donated and developed under certain
parameters.
Discussion followed regarding increased numbers at the Senior Center's cold weather shelter this year, Rick
Steves' donation of Trinity Place transitional housing complex to the YMCA, issues that will be addressed in the
City's housing strategy, Affordable Housing Alliance (AHA) efforts, A Regional Coalition for Housing
(ARCH) in King County, the State's formula to allocate funding that favors King County, tiny homes as an
affordable housing option and ensuring the City's code are amenable to that, simplifying the City's regulations
to make it easier to establish attached/detached accessory dwelling units, and opportunities for affordable
housing on Highway 99.
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 15
Packet Pg. 371
8.3.c
f. Regional approaches — How can we partner with other governmental entities to resolve
regional issues like transportation, housing, public safety, community services, etc.?
How can we maximize regional participation?
Council and staff comments included:
• The regional SWAT team now included Redmond and Kirkland.
• Consideration is being given to consolidating the South Snohomish County Narcotic Unit with a larger
group in North Snohomish County led primarily by Everett and Snohomish County.
• The City has done a fabulous job enlarging its image; several staff members are regional influencers.
Edmonds is on the radar screen which raises the level of recognition and also helps with grants.
Important for Edmonds to remain an influence regionally.
• If Edmonds can be a city that provides leadership, it will get more back.
g. Legal — 9th Circuit Court "Culver Decision" on fish passages
Mr. Taraday reported this decision came out in summer 2016. The State of Washington was sued by the Federal
government asserting claims on behalf of several Tribes under their treaty rights. The treaty rights give the
Tribes rights to continued supply of salmon and the culverts that the State has under various highways block
access to salmon habitat. The Federal government sued and obtained an injunction requiring the State to remove
and replace those culverts over the next 17 years. That was appealed to the 9th Circuit Court where the decision
was upheld. This was a landmark case because while it was always recognized the treaties guaranteed the Tribes
access to fishing rights, until this case that had not been extrapolated into fish habitat. In this decision, the treaty
rights have been interpreted to also protect fish habitat. The court distinguished between high and low priority
culverts. High priority culverts block a significant amount of fish habitat and low priority culverts do not block a
significant amount of fish habitat. The court said low priority habitats can be replaced when their useful life
expires or during road construction.
Mr. Taraday explained the case does not directly apply to Edmonds but some have hypothesized that the same
principles could apply to cities and private parties with infrastructure that blocks fish habitats. The case does not
address railroads. When the State of Washington was sued, it bought a counter claim against the United States,
stating if the State had to replace its culverts, the Federal culverts had to be replaced; the court ruled against that
saying the United States has sovereign immunity. The culverts on SR104 are owned by the State; he was unsure
if they were considered high or low priority. The most applicable in Edmonds would be the tide gate access to
Edmonds Marsh; there are already plans to remove it.
6. CONCLUSIONS AND NEXT STEPS
Council President Mesaros thanked everyone for investing time and energy into retreat. He summarized:
• He will summarize the retreat at the February 7 or 14 Council meeting, establish a method for tracking
and provide a periodic progress report
• 40,000 people count on the directors and electeds to make good choices. With all information we have,
are we making the best choices? It was his sense everyone was working for a common purpose.
• His goal during the retreat was to set the course for 2017 with the resources that are available.
He invited Councilmembers to commit to doing the best for the City
Council and staff comments included:
• Very collaborative retreat. Thanked Council President Mesaros and the Council.
• Feels like we are a team
Thanked Council President Mesaros for his leadership and creating that environment. Good to get off
the dais and talk together.
Thanked Council President Mesaros for his facilitation skills and getting through so much.
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 16
Packet Pg. 372
8.3.c
• Need to brief and follow-up with Mr. Doherty and Councilmembers Fraley-Monillas and Johnson who
were not present
• Great to get together in casual setting. Impressed with everyone, look forward to working together.
• Great job facilitating
• A lot of great things going on in community. Helps to stand back and talk about what still need to do,
helps to see what we've done.
• Respect trust collaboration and flexibility. Process important but need flexibility
• The tradition has been one retreat/year. Suggest be open to having another one if a topic arises that is
particularly difficult.
• Retreat format works well. Provides for more dialogue, understanding, questions
• Liked the reports from departments, good to see the bigger picture.
The retreat was adjourned at 11:54 p.m.
Edmonds City Council Retreat Draft Minutes
January 20-21, 2017
Page 17
Packet Pg. 373
8.3.d
EDMONDS CITY COUNCIL APPROVED MINUTES
July 7, 2015
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council
Chambers, 250 5 h Avenue North, Edmonds. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Adrienne Fraley-Monillas, Council President
Diane Buckshnis, Councilmember
Kristiana Johnson, Councilmember
Lora Petso, Councilmember
Joan Bloom, Councilmember
Michael Nelson, Councilmember
ELECTED OFFICIALS ABSENT
Thomas Mesaros, Councilmember
1. ROLL CALL
STAFF PRESENT
Phil Williams, Public Works Director
Shane Hope, Development Services Director
Scott James, Finance Director
Rob Chave, Planning Manager
Bertrand Hauss, Transportation Engineer
Rob English, City Engineer
Sean Conrad, Associate Planner
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
City Clerk Scott Passey called the roll. All elected officials were present with the exception of
Councilmember Mesaros.
2. APPROVAL OF AGENDA
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER JOHNSON,
TO APPROVE THE AGENDA IN CONTENT AND ORDER AS AMENDED.
COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY-
MONILLAS, TO ADD AN AGENDA ITEM, DISCUSSION REGARDING EDMONDS
CONFERENCE CENTER.
Councilmember Bloom explained the City received notification last week that there are three other bids
for the Edmonds Conference Center. As the bids are public, she suggested it be discussed in a public
session. Council President Fraley-Monillas added it as Agenda Item 10A.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO MOVE AGENDA ITEM 8 TO ITEM 6A. MOTION CARRIED
UNANIMOUSLY.
MOTION CARRIED UNANIMOUSLY.
3. APPROVAL OF CONSENT AGENDA ITEMS
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.
The agenda items approved are as follows:
Edmonds City Council Approved Minutes
July 7, 2015
Page 1
Packet Pg. 374
8.3.d
revert to a mixed use scheme. Before it could be developed mixed use, a declaration would need to be
made that Edmonds Crossing was not going to happen. Councilmember Bloom asked if developing that
property mixed use was consistent with the SMP. Mr. Chave did not recall the Shoreline designation but
believed it was. He summarized the zoning is MP and 2 on the Unocal site, across the railroad tracks to
the west on the Port property is zoned Commercial Waterfront.
Councilmember Bloom observed the SMP is in process. She asked whether the Comprehensive Plan
would need to be amended if there were any changes such as in response to the Port's challenge of the
setbacks from the Marsh. Mr. Chave answered the SMP is part of the Comprehensive Plan. After the
SMP is ultimately approved, staff will review other regulations and the Comprehensive Plan and highlight
any inconsistencies. Councilmember Bloom asked when the City's SMP will be approved. Mr. Chave
answered Ecology's review is underway.
With regard to Councilmember Buckshnis' comment about mixed use and mix of uses in the hospital
district, Councilmember Bloom suggested defining mixed use as mixed use within a building with
residential and mix of uses as within an area. Mr. Chave answered that would be problematic as the terms
are used interchangeably. The entire Land Use Element would need to be reviewed and a differentiation
made between the two terms. He recalled in the Medical/Highway 99 Activity Center, mixed use does not
have to be a single building but it can be arranged in different buildings such as a campus. Downtown is
different in that generally buildings are vertical mixed use although not exclusively. He feared defining
terms in an exclusive way would result in unexpected results. He suggested descriptive language targeted
for specific areas.
Mayor Earling advised the Comprehensive Plan update will be scheduled on the July 21, 2015 Council
agenda for action.
10. DISCUSSION AND POTENTIAL ACTION REGARDING COUNCIL STUDY SESSIONS AND
COUNCIL COMMITTEES
Council President Fraley-Monillas recalled there have been numerous discussions regarding this issue and
numerous opinions.
Councilmember Johnson relayed she contacted each director last week to determine their preference
regarding study session versus committee. All the directors preferred the current study session, including
Police Chief Compaan, Finance Director Scott James, Development Services Director Shane Hope,
Economic Development & Community Services Director Patrick Doherty, Public Works Director Phil
Williams and Parks & Recreation Director Carrie Hite. She also contacted Mayor Earling and the City
Clerk; they both prefer the study session format. The reasons given include the openness and transparency
in the decision -making process, opportunity for twice a month study session instead of once a month,
everyone hears the same information at the same time, and study sessions have a better success rate for
Consent Agenda approval. She noted there were also a number of recommendations for improving study
sessions.
Councilmember Buckshnis said she has had many discussions with citizens. She displayed several folders
of documents representing hundreds of hours she and the City have spent on legal issues, financial issues
and Finance Directors. She noted the finance committee meetings were audio taped. She preferred to have
study sessions because the meetings were videoed.
Council President Fraley-Monillas commented on the openness and transparency of Councilmembers and
citizens hearing things at the same time. She could not support returning to committees meeting in
separate rooms and isolating Councilmembers from citizens. The past six months have made her a better
Councilmember because she is able to hear what is happening in all areas. Previously, there were separate
Edmonds City Council Approved Minutes
July 7, 2015
Page 16
Packet Pg. 375
Finance, Public Services & Human Resources and Parks, Planning & Public Works committees and
Councilmembers were only able to attend one. She acknowledged there were problems with study
sessions; she agreed with Mr. Witenberg's suggested improvements such as returning to the dais due to
difficulties with microphones, staff presentations at podium, grouping topics together, asking questions
before the meeting, and round-robin questions. She commented in the current structure, often one
Councilmember asks multiple questions which does not give other Councilmembers the ability to
participate. She summarized the most important aspect of study sessions is transparency because they are
televised.
Councilmember Petso recognized it appeared the Council was not changing back to committees. She
pointed out once committee meetings were recorded, they were fairly transparent, particularly since the
recordings could have been posted on the City's website. If the Council continues with study sessions, she
asked for a greater commitment to ensuring Council has lead time; that items are not scheduled on the
Consent Agenda until they have been reviewed by Council. She observed there was a tendency by one
department to decide an item is not important enough for a televised presentation and review by all
Councilmembers and schedule it directly on the Consent Agenda. When that happens, it reduces the
Council and public to 3-4 days' notice of an item. She requested Council be provided short presentations
on the financial report, pointing out the financial report on tonight's Consent Agenda went straight to
Consent which is less transparent because there was no committee or Council discussion. She said one of
the benefits of committees was lead time. If things are not important enough for full Council and they are
scheduled directly on the Consent Agenda, that lead time is eliminated.
Council President Fraley-Monillas agreed with Councilmember Petso's suggestion regarding lead time.
She acknowledged it was difficult to track what has been presented in a study session and how long ago.
She said that would require items always be presented at a study session before scheduling it on the
Consent Agenda.
Councilmember Bloom expressed concern with losing one of the ways citizens who were not comfortable
speaking at podium had to communicate with Councilmembers; the City does not have many ways for
citizens to communicate. She suggested the Council consider how they can increase the ability to have a
two-way conversations with citizens; that is the key to transparency, not being on camera. All the ways
she has suggested to have two-way conversations with citizens, such as a Council blog, have been
declined. Committees were the only way where on occasion there could be two-way conversation in a
more intimate setting with people who were interested in a particular issue and may not be comfortable on
camera speaking at the podium.
Councilmember Bloom said Councilmembers have tried having Town Hall meetings. She did one on
Westgate and the only support she had was from the Council's Executive Assistant. The Council does not
have staff support for Town Hall meetings; Mayor Earling has staff support for his Town Hall meetings
but it was her understanding those were not two-way conversations. Some Councilmembers are not
comfortable with two-way conversation at committee meetings; she was very comfortable with it. She
recalled in previous discussions about study sessions versus committee meetings, staff said it provided an
opportunity for uncivil conversations and behavior. She recalled Councilmember Johnson referencing
improper behavior. She said what one person feels is uncivil or improper, another may see as robust
conversation. She planned to vote against changing to study sessions because of the loss of something
very significant without anything to replace it. She felt framing it as more transparent was disingenuous
because it ultimately eliminated a way to communicate with citizens.
Council President Fraley-Monillas said committee meetings were set up to be meetings between two
Councilmembers and staff, they were not intended to be an opportunity for involvement with citizens.
With regard to Town Hall meetings, Councilmember Buckshnis and she organized and held five with no
staff support. Councilmember have the option to hold a Town Hall meeting any time they want to. With
Edmonds City Council Approved Minutes
July 7, 2015
Page 17
Packet Pg. 376
8.3.d
regard to two-way conversations, she agreed it was difficult to get input from more than a handful of
people. Citizens have many ways to interact with Councilmembers; she receives emails, phone calls, has
coffee with citizens, attends functions where citizens ask her questions, and is invited to speak and answer
questions. She assured there were opportunities for communication; committees were never intended to
be a way for citizens to express their views. She summarize the ability to listen to a taped meeting was not
as transparent as seeing the Council on television and hearing the debate.
Councilmember Nelson preferred Councilmembers hear information at the same time. He was troubled
there was a debate about what had occurred under the previous format. He agreed there was room for
improvements with the study session format but having everyone in same room, hearing the same
information and discussing it together was important. He agreed with asking questions round robin so that
there could be more discussion. He suggested a quarterly joint Council Town Hall where
Councilmembers could engage with citizens.
Councilmember Buckshnis said she always answers her phone and she hears from citizens. She referred
to the audio tape of a Finance Committee meeting two years ago where a $5.2 million receivable was
removed from the City's books without the Council's knowledge; that would not have happened if it
occurred at a videotaped Council meeting. She agreed with returning to study sessions.
Councilmember Johnson summarized the recommendations for improvements from directors that had not
been mentioned previously:
• Shorter agendas and shorter meetings
• Better equipment for visual presentation
• Return to dais for better sound system
• Routine items go straight to Consent with good written staff report but not an advance
presentation
Councilmember Johnson said she liked study sessions and would like to continue that format.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO FORMALLY MOVE STUDY SESSIONS TO A COMMITTEE OF THE
WHOLE.
Council President Fraley-Monillas said there has been criticism in the past few months that the Council
study sessions were against the code. She preferred to formalize the process by amending the code.
Mr. Taraday asked whether the intent was to formalize study sessions by amending the code. Council
President Fraley-Monillas said that was the intent of her motion. Mr. Taraday asked whether all meetings
would start at 7:00 p.m. Council President Fraley-Monillas observed Councilmembers were nodding yes.
If the motion passes, Council President Fraley-Monillas requested Councilmembers send her their issues
so they can be addressed.
With regard to routine items going straight to the Consent Agenda, Councihnember Petso recalled that
has been a very dangerous practice in past. For example, a bond issue that was approved on the Consent
Agenda has caused the City numerous troubles. She suggest developing some kind of pre -Consent
process so that the public and Councilmembers have a week and a half notice of items that go straight to
Consent such as a page on the website where the Consent Agenda is posted in advance. If a
Councilmember did not view an item as appropriate for the Consent Agenda or would like a presentation,
a presentation could be requested.
Edmonds City Council Approved Minutes
July 7, 2015
Page 18
Packet Pg. 377
8.3.d
Council President Fraley-Monillas said it was not her intent for issues to go straight to Consent. The
Council's preference has been to have issues discussed at a study session prior to a business meeting. She
suggested she and Councilmembers Petso and Johnson flush the study session format out after she
receives input from the rest of the Council.
MOTION CARRIED (4-2), COUNCILMEMBER BLOOM AND COUNCILMEMBER PETSO
VOTING NO.
Councilmember Petso said she will participate on the committee Council President Fraley-Monillas
suggested. However, this was exactly why committees were needed; instead of inventing committee on
the fly, the matter could have gone to committee.
10A. EDMONDS CONFERENCE CENTER PURCHASE DISCUSSION
Councilmember Bloom relayed her understanding that following the City's $300,000 bid, the State
received a bid for $2.4 million from North Sound Church, a bid of $1.2 million from another church and
another bid from a private individual. In her conversation with Stephanie Fuller, State Department of
Enterprise Services, Ms. Fuller questioned why the State would sell the building to the City when the
City's offer was only $300,000 and the City planned to tear the building down. Councilmember Bloom
relayed to Ms. Fuller that the City was told the building was not worth anything and that the repairs
exceeded the value of the building. Ms. Fuller said that was not accurate; the repairs were much lower
than were estimated.
Councilmember Bloom commented the Council based its bid on a repair estimate that apparently is much
higher than is accurate. Her primary concern is Ms. Anttila brought this to the Council's attention in
January and the Council finally made a bid in June. This property was known to be available by others in
October. She was concerned the Council had not had a public process related to the purchase, no input
from citizens regarding how the property could be used, and the bid was based on information that more
than likely was inaccurate. The Council owes it to the public to increase its bid to $1 million to at least
extend it enough for the State to consider it a viable bid and give the public an opportunity to comment
and be involved in deciding whether it was a good public use.
Councilmember Bloom said she has serious concern about a church purchasing the property; churches do
not pay taxes and there will be no economic benefit of a church taking over this key property in the
middle of downtown. A former Council had an opportunity to acquire the property for free. This is a
valuable, key property in the Edmonds arts corridor but citizens have not been allowed to provide input
regarding how it could be used. The Council has not held a public hearing, yet the property has been
available since October 2014. Her primary concern was the lack of a public process. If the Council
submits an offer of $1 million, obviously the City would not be able to purchase it for $1 million if the
church is offering $2.4 million but it would extend the time to discuss offering more and the State has the
offsets to consider.
Councilmember Petso commented the Council generally discusses price in executive session. If the
Council has that discussion now or next week, is it still an executive session matter or is it okay to discuss
in open session. City Attorney Jeff Taraday explained property acquisition is discussed in executive
session when public knowledge of the price the City is willing to pay was likely to result in an increased
price. He did not know the Council's top number; that was the type of thing that should be discussed in
executive session. Given that the bids of $2,4 million, $1.2 million and $1 million have been made public,
the Council could have a general discussion about whether they are interested in that ballpark without
settling on a specific number. It may be that that discussion will come to a quick resolution and there is no
need for an executive session.
Edmonds City Council Approved Minutes
July 7, 2015
Page 19
Packet Pg. 378
8.3.e
EDMONDS CITY COUNCIL APPROVED MINUTES
July 14, 2015
The Edmonds City Council meeting was called to order at 6:00 p.m. by Mayor Earling in the Council
Chambers, 250 5"' Avenue North, Edmonds.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Adrienne Fraley-Monillas, Council President
Diane Buckshnis, Councilmember
Kristiana Johnson, Councilmember
Thomas Mesaros, Councilmember
Lora Petso, Councilmember
Joan Bloom, Councilmember
Michael Nelson, Councilmember
STAFF PRESENT
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Scott James, Finance Director
Patrick Doherty, Econ. Dev & Comm. Serv. Dir
Shane Hope, Development Services Director
Bertrand Hauss, Transportation Engineer
Rob English, City Engineer
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
1. CONVENE IN EXECUTIVE SESSION TO DISCUSS COLLECTIVE BARGAINING AND
PENDING OR POTENTIAL LITIGATION PER RCWS 42.30.140(4)(a) AND 42.30.110(1)(i)
At 6:00 p.m., Mayor Earling announced that the City Council would meet in executive session to discuss
collective bargaining and pending or potential litigation per RCWs 42.30.140(4)(a) and 42.30.110(1)(i).
He stated that the executive session was scheduled to last approximately 60 minutes and would be held in
the Jury Meeting Room, located in the Public Safety Complex. No action was anticipated to occur as a
result of meeting in executive session. Elected officials present at the executive session were: Mayor
Earling, and Councilmembers Johnson, Fraley-Monillas, Buckshnis, Petso, Mesaros, Bloom and Nelson.
Others present were City Attorney Jeff Taraday, Public Works Director Phil Williams, Human Resources
Manager Mary Ann Hardie, Parks & Recreation Director Carrie Hite, and City Clerk Scott Passey. At
7:02 p.m., Mayor Earling announced to the public present in the Council Chambers that an additional 10
minutes would be required in executive session. The executive session concluded at 7:12 p.m.
Mayor Earling reconvened the regular City Council meeting at 7:15 p.m. and led the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
3. APPROVAL OF AGENDA
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY-
MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY.
4. APPROVAL OF CONSENT AGENDA ITEMS
Edmonds City Council Approved Minutes
July 14, 2015
Page 1
Packet Pg. 379
8.3.e
G. DISCUSSION OF ORDINANCE AMENDING THE EDMONDS CITY CODE RELATING
TO COUNCIL COMMITTEE MEETINGS AND FORMALLY ESTABLISHING THE
COMMITTEE OF THE WHOLE
COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO EXTEND THE MEETING TO 10:20 P.M. MOTION CARRIED (5-2) COUNCILMEMBERS
JOHNSON AND PETSO VOTING NO.
City Attorney Jeff Taraday said this is the ordinance the Council requested be drafted at its last meeting.
He amended the code consistent with the motion adopted by the Council. The Council can make further
amendments or direct him to return with amendments at a future meeting.
Councilmember Petso recalled at the retreat she volunteered to work with Mr. Taraday to modify the
regulations related to the duties and compensation of the Council President. Those matters have not been
changed in the proposed draft. Rather than process this amendment, she suggested the Council provide
her and Mr. Taraday direction to bring both sets of changes to Council at same time within a couple
weeks.
Councilmember Bloom expressed concern with the committee of the whole issue. She did not understand
the term and felt it was just a way to pretend the Council did not break its own ordinances by not having
committee meetings. She preferred the Council admit it broke the ordinance by not having committee
meetings. She recalled being told by Shane Hope that the ordinance needed to be changed, yet proposed
changes were never presented to Council. She summarized this is a Council meeting, it is not a committee
of the whole and calling it a committee of the whole is ludicrous. Mr. Taraday said the motion used the
phrase "committee of whole" which is why he drafted the ordinance that way. It is not uncommon for
local government councils including King County Council to call one of their committee meeting a
committee of the whole. It did not matter to him whether it was called a committee of the whole or a
study session. Councilmember Bloom requested committee of the whole be eliminated because she
thought it was silly.
Council President Fraley-Monillas said she suggested committee of the whole/study session. She was
disturbed the Council already voted to return to study session, yet now Councilmembers who voted
against it were objecting. She felt it was disrespectful for Councilmembers to continue to repeat the same
objections once the Council had made a decision. She relayed the Council Executive Assistant advised
Section 2.B.3 was being followed. She suggested adopting the ordinance and revising the Council
President section later. Mr. Taraday said one of revisions made to subsection B.3 was not shown in
underline/strikethrough; the reference to "council recourse person" was changed to "executive assistant to
council."
Councilmember Buckshnis preferred the language "work session" and offered to send a list of typos to
Mr. Taraday.
Councilmember Petso repeated her offer to work with Mr. Taraday to do some of the things the Council
has discussed such as increasing the compensation for the Council President, simplifying the language for
the Council President Pro Tern, etc.
Councilmember Bloom asked to be involved in the discussion if there was intent to increase the Council
President's salary and not increase the compensation for the rest of Council. She did not feel the Council
President's salary should be increased without increasing all Council salaries.
Councilmember Buckshnis suggested the Council pass this ordinance, noting the salary discussion is an
entirely different issue and is part of the budget.
Edmonds City Council Approved Minutes
July 14, 2015
Page 19
Packet Pg. 380
8.3.e
Council President Fraley-Monillas agreed with Councilmember Buckshnis that the changes to salary, etc.
were a bigger conversation and said it behooves the Council to proceed with adopting this ordinance next
week.
Councilmember Nelson concurred with Councilmember Buckshnis regarding calling the meetings a work
session.
Councilmember Petso said she was asked at the Council retreat to pursue those items with Mr. Taraday.
Based on tonight's discussion tonight she will not pursue any changes with regard to the Council
President.
8. MAYOR'S COMMENTS
Mayor Earling reported the first concert in the parks last Sunday, Sedentary Sousa Band, was fabulous
and included a sedentary baton twirler who is a library staff member. He reminded of the City's 125th
Anniversary celebration on August 11, culminating in the afternoon with festivities on 5th between Bell
and Main Streets.
9. COUNCIL COMMENTS
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO
SCHEDULE A PUBLIC HEARING NEXT WEEK REGARDING THE ILA ON WOODWAY
FIELDS.
Council President Fraley-Monillas asked the purpose of the public hearing. Councilmember Petso
responded it was primarily to have a scheduled public hearing to discuss the Interlocal Agreement rather
than an unscheduled public hearing such as occurred this evening.
Council President Fraley-Monillas pointed out the City does not own the fields. As much as people would
like the City to stop everything that is occurring, the City does now own the fields. The fields are owned
by the School District. It is no different than the City telling Mr. Nelson he cannot put crumb rubber in his
yard because it will runoff into the streams and damage the neighbors.
Councilmember Bloom expressed support for the motion because although they are not the City's fields,
the City is being asked to enter into the ILA and contribute $500,000 to the fields. Given the significant
number of concerns expressed by residents during Audience Comments regarding potential health
impacts of crumb rubber, a public hearing will give stakeholders an opportunity to weigh in on concerns
related to crumb rubber infill that the School District intends to install and give the Council a chance to
decide if they want to enter into the agreement.
Councilmember Buckshnis suggested she, Council President Fraley-Monillas and Mayor Earling meet
with the School District before the public hearing. She agreed the City does not own the fields. She was
aware of alternatives such as Nike grind which is made from tennis shoes.
Council President Fraley-Monillas said she will do whatever the Council asks. She felt a public hearing
was giving false hope to citizens that the Council could actually make a difference on the ball fields and it
was not fair to treat citizens in such a manner. She was sorry people feel they were not listened to by the
School District but this was an area the City could not get into at this point.
Councilmember Nelson offered to participate in a meeting with the School District. He agreed there was a
lot of information, some of it misinformation. This has been a very frustrating process and he supported
having an open dialogue with the public.
Edmonds City Council Approved Minutes
July 14, 2015
Page 20
Packet Pg. 381
8.3.f
EDMONDS CITY COUNCIL APPROVED MINUTES
July 28, 2015
The Edmonds City Council meeting was called to order at 6:30 p.m. by Mayor Earling in the Council
Chambers, 250 5 i Avenue North, Edmonds.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Adrienne Fraley-Monillas, Council President
Diane Buckshnis, Councilmember
Kristiana Johnson, Councilmember
Lora Petso, Councilmember
Joan Bloom, Councilmember
Thomas Mesaros, Councilmember
Michael Nelson, Councilmember
STAFF PRESENT
Phil Williams, Public Works Director
Scott James, Finance Director
Patrick Doherty, Econ. Dev & Comm. Serv. Dir
Rob Chave, Planning Manager
Bertrand Hauss, Transportation Engineer
Frances Chapin, Arts & Culture Program Mgr.
Rob English, City Engineer
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
SPECIAL MEETING
1. CONVENE IN EXECUTIVE SESSION REGARDING
At 6:30 p.m., Mayor Earling announced that the City Council would meet in executive session to discuss
collective bargaining per RCW 42.30.140(4)(a) and real estate per RCW 42.30.110(1)(c). He stated that
the executive session was scheduled to last approximately 30 minutes and would be held in the Jury
Meeting Room, located in the Public Safety Complex. No action was anticipated to occur as a result of
meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and
Councilmembers Johnson, Fraley-Monillas, Buckshnis, Petso, Bloom, Mesaros and Nelson (joined
executive session at 6:49 p.m.). Others present were City Attorney Jeff Taraday, Parks &
Recreation/Human Resources Reporting Director, Human Resources Manager Mary Ann Hardie, Sharon
Cates, City Attorney's Office, and City Clerk Scott Passey. At 7:03 p.m., Mayor Earling announced the
public present in the Council Chambers that an additional 10 minutes would be required in executive
session. The executive session concluded at 7:08 p.m.
Mayor Earling reconvened the regular City Council meeting at 7:10 p.m. and led the flag salute.
STUDY SESSION
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
3. APPROVAL OF AGENDA
Edmonds City Council Approved Minutes
July 28, 2015
Page 1
Packet Pg. 382
8.3.f
104. Councilmember Mesaros asked Mr. Hauss where the stops would be on SR 524. Mr. Hauss
answered there needs to be further analysis by Community Transit. He referred to a map that highlights
the Swift route on Highway 99 and suggested highlighting SR 104 and SR 524 as potential future routes;
it is too early to identify proposed stops. Councilmember Mesaros agreed with Councilmember Johnson
those were the logical stops on SR 104 and the Council likely could identify logical stops on SR 524.
Mayor Earling suggested putting Councilmember Mesaros in touch with the Community Transit staff
doing the analysis. There is no reason for a connector to Lynnwood until 2023 when the light rail station
opens.
Councilmember Johnson said it was appropriate to add language in the Comprehensive Plan to identify
SR 524 as a transit priority corridor and possible extension of future BRT.
Amendment #6A
COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCILMEMBER MESAROS TO
AMEND THE AMENDMENT TO HIGHLIGHT SR 524 AS A POTENTIAL SWIFT BRT ROUTE.
Action on Amendment #6A
MOTION CARRIED UNANIMOUSLY.
Action on Amendment #6 as amended
MOTION CARRIED UNANIMOUSLY.
Action on Main Motion as amended
MOTION CARRIED (6-1), COUNCILMEMBER BLOOM VOTING NO.
Mayor Earling thanked Mr. Chave, Ms. Hope and others for the extraordinary amount of work they have
done on the Comprehensive Plan update. He asked to be advised of the next staff meeting so he could
congratulate staff. Mayor Earling declared a brief recess.
B. ORDINANCE AMENDING THE EDMONDS CITY CODE RELATING TO COUNCIL
COMMITTEE MEETINGS AND FORMALLY ESTABLISHING COUNCIL WORK
SESSIONS
Main Motion
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE ORDINANCE NO. 4004, AN ORDINANCE OF THE CITY OF
EDMONDS, WASHINGTON, AMENDING THE EDMONDS CITY CODE PROVISIONS
RELATION TO COUNCIL COMMITTEE MEETINGS.
Councilmember Bloom referred to Section 2, B.1, related to Council President duties, finding the
language, "Make assignments to any council committees, schedule committee hearings, and otherwise
supervise the committee system, if one is used." confusing.
Amendment #1
COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY-
MONILLAS, TO REVISE SECTION 2, BA TO READ, "ASSIGN COUNCILMEMBERS AS
MEMBERS AND LIAISONS TO BOARDS, COMMISSIONS AND COMMITTEES AND
OTHERWISE SUPERVISE THE COMMITTEE SYSTEM THAT EXISTS."
Action on Amendment #1
MOTION CARRIED (5-1). (Councilmember Johnson was not present for the vote.)
Edmonds City Council Approved Minutes
July 28, 2015
Page 13
Packet Pg. 383
8.3.f
Councilmember Bloom referred to Section 2, B.3 which states, "supervise any staff member whose
primary responsibility is to support council." The current support person is equally divided between the
Council Executive Assistant and working under Shane Hope.
Amendment #2
COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER PETSO, TO
REVISED SECTION 2, B.3 TO READ, "SUPERVISE AND DIRECT THE ACTIVITIES OF THE
EXECUTIVE ASSISTANT TO COUNCIL."
Council President Fraley-Monillas preferred the existing language. The Council President directs the
activities of any staff whose primary responsibility is to support the Council such as the video camera
operator, office assistant, etc. The position that provides support to Council may not always be an
executive assistant, it may have another title.
Councilmember Bloom said her concern was the current Executive Assistant's primary responsibility was
not supporting Council because she works 20 hours for Council and 20 hours for Development Services.
Council President Fraley-Monillas clarified Ms. Spellman is a contract employee. Mr. Taraday explained
while it is true the Executive Assistant currently holds two different positions in the City, in the position
of Executive Assistant, her primary duty is to support the City Council. While she holds a second position
in the City, this language would not apply to her position on the 2nd floor. Council President Fraley-
Monillas said the Council also signs an annual contract with Ms. Spellman.
Councilmember Bloom assumed the Council would always have an Executive Assistant. She preferred
B.3 read, "supervise and direct the activities of the executive assistant to council and any other staff
member whose primary responsibility is to support council."
Councilmember Mesaros said the language "any staff' is fine as any staff could be the council assistant, a
research assistant, a legislative assistant, etc.
COUNCILMEMBER BUCKSHNIS CALLED THE QUESTION. VOTE ON THE CALL FOR THE
QUESTION CALLED (6-1), COUNCILMEMBER BLOOM VOTING NO.
Action on Amendment #2
MOTION FAILED (0-7).
Amendment #3
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY-
MONILLAS, TO AMEND SECTION 2, ITEM C, TO READ, "IN ADDITION TO THE SALARY
AS A MEMBER OF THE CITY COUNCIL, THE COUNCIL PRESIDENT SHALL BE ENTITLED
TO RECEIVE A SALARY RY OF $10000 PER MONTHS AND $25 00 PER COUNCIL MEETING r �T
Y±in�r�IN.V�7.�\v5iv Y±INI��QY�TYLVYN�7±7 KV SSUNMIe]IiYY1K��Y±I[���r�1 YL\
f i
Councilmember Buckshnis explained this clarified the additional $200/month paid to the Council
President.
Council President Fraley-Monillas asked whether the intent was to retain the last sentence in the
paragraph, "When the council president is absent and council president pro tempore is serving in his or
her place, the city council president pro tempore shall receive the $25.00 per meeting payment."
Councilmember Buckshnis agreed that was her intent although she did not think it had ever been done.
Edmonds City Council Approved Minutes
July 28, 2015
Page 14
Packet Pg. 384
8.3.f
Councilmember Bloom did not support the amendment because it would result in paying the Council
President $200 month even if they did not attend every meetings and an additional $25 for the Council
Pro Tem if he/she were filling that position. She preferred the current language where the Council
President received $100/month plus $25/meeting. She also did not support the amendment without a
commensurate increase for councilmembers. If anything was done to increase the Council President
salary, the Council's salaries also needed to be increased. She said the Council President did not have that
much responsibility compared to what all Councilmembers do; he/she was only responsible for three
additional items.
Council President Fraley-Monillas suggested Councilmember Bloom follow her around and see the two
days a week she spends in the office unpaid. She said the $25 per Council meeting originated when
Councilmembers were paid for each meeting they attended and just was not removed from the code as it
related to the Council President. She supported a flat $200/month additional salary for the Council
President. She preferred to retain the language regarding compensating the Council President Pro Tem,
noting he/she could choose to ask for the additional compensation.
Amendment #3A
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY-
MONILLAS, TO AMEND THE AMENDMENT TO REMOVE THE SENTENCE REGARDING
$25 FOR THE COUNCIL PRESIDENT PRO TEM.
Council President Fraley-Monillas supported the amendment; she did not recall a Council President Pro
Tem ever asking for the compensation.
Councilmember Bloom did not support the amendment because if the Council President Pro Tem
assumed the duties, he/she should not have to ask to be paid.
Action on Amendment #3A
UPON ROLL CALL, MOTION CARRIED (4-3), COUNCIL PRESIDENT FRALEY-MONILLAS
AND COUNCILMEMBERS BUCKSHNIS, NELSON AND PETSO VOTING YES; AND
COUNCILMEMBERS BLOOM, JOHNSON AND MESAROS VOTING NO.
Action on Amendment #3
MOTION CARRIED (6-1), COUNCILMEMBER BLOOM VOTING NO.
Council President Fraley-Monillas observed the changes will take place until next year. Mr. Taraday
agreed.
Councilmember Bloom said she will vote against the main motion because she does not support
eliminating the committee system.
Action on Main Motion as amended
MOTION CARRIED (5-2), COUNCILMEMBERS BLOOM AND PETSO VOTING NO.
8. ACTION ITEMS
A. AUTHORIZE MAYOR TO SIGN A CONTRACT CHANGE ORDER FOR THE 228TH
ST. SW CORRIDOR IMPROVEMENT PROJECT
Mayor Earling said this is a rush so that work can continue.
City Engineer Rob English recalled the change order was introduced to the Council a few weeks ago. The
change order is in regard to 3 retaining walls on the 228th project, 2 on the east side that support the new
Edmonds City Council Approved Minutes
July 28, 2015
Page 15
Packet Pg. 385
8.3.g
1.04.010 Regular public meeting time and days.
A. Full council. Regular meetings of the city council shall be held on eac-h every
Tuesday of every month, except for the fifth Tuesday of a month, at 7:00 p.m.
throughout t the y Regular meetings of the city council shall be held in the Council
Chambers, Public Safety Complex, 250 Fifth Avenue N., Edmonds, Washington. al
7:00 p.m. The second and fouFth Tuesdays of every month aire heFeby designated as
14VA-1-11KE meetings. The eity coune-J] de-ess meet mineetvcrtrie ictl Tuesday of a month
„„'^cs a special meeting is eal Council meetings shall adjourn ono later than
10:00 p.m. on the day initiated unless such adjournment is extended by an
affirmative vote of a majority of the council as a whole plus one.
B. Council committees. Regular meetings of the city council committees
shall be held on the second Tuesday of every month at 7:15 pm, or immediately
after the adjournment of the second Tuesday full council meeting, whichever comes
last. Regular meetings of the city council committees shall be held concurrently in
the following three rooms of the Public Safety Complex, 250 Fifth Avenue N.,
Edmonds, Washington: 1) the Council Chambers: 2) the Jury Meeting Room: and 3)
the Police Training Room. Council committee meetings shall adjourn no later than
9:00 p.m. on the day initiated unless such adjournment is extended by an affirmative
vote of a majority of the committee.
Packet Pg. 386