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2017-03-14 City Council - Full Agenda-1835
1. 2. 3. 4. 5 6 o Agenda Edmonds City Council snl. ynyo COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 MARCH 14, 2017, 7:00 PM CALL TO ORDER/ FLAG SALUTE ROLL CALL APPROVAL OF THE AGENDA APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Special Meeting Minutes of March 7, 2017 2. Approval of Council Meeting Minutes of March 7, 2017 3. Approval of claim and payroll checks. 4. Acknowledge receipt of Claims for Damages from Steven C. Gray (amount undetermined), from Ian B. Perry (amount undetermined), and from Susan Teklay (amount undetermined). 5. Amendment to the Salary Commission Ordinance 6. Initiation of Rezone for Property under Contract Rezone R-97-28 (contract RS-8 to RS-12) PRESENTATION 1. Tree Board 2016 Annual Report & Presentation of TCUSA Award (15 min.) AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) REGARDING MATTERS NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARING 7. ACTION ITEMS 8 9. 10. 1. Authorization to award a construction contract to Marshbank Construction, Inc. for the 76th Ave & 212th St. Intersection Improvements Project (10 minutes) STUDY ITEMS 1. Presentation of a Local Agency Agreement for Construction Management Support Services for the 76th Ave and 212th St Intersection Improvement/Bike2Health Project (10 minutes) 2. 2017 Special Event Contracts (10 min.) 3. Presentation of a Professional Services Agreement with Murray Smith and Associates for design services for the 2018 Sewer Replacement Project (10 minutes) 4. Presentation of the First Quarter 2017 and 2016 Carry Forward Budget Amendment (20 min.) 5. Critical Areas Ordinance Report (15 min.) 6. Potential Amendments Updating Pedestrian Sign Requirements in Ch. 20.60 ECDC (20 min.) MAYOR'S COMMENTS COUNCIL COMMENTS Edmonds City Council Agenda March 14, 2017 Page 1 11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(1) 12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION. ADJOURN Edmonds City Council Agenda March 14, 2017 Page 2 4.1 City Council Agenda Item Meeting Date: 03/14/2017 Approval of Council Special Meeting Minutes of March 7, 2017 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 03-07-2017 Draft Council Special Meeting Minutes Packet Pg. 3 4.1.a EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES MARCH 7, 2017 Elected Officials Present Mike Nelson, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember Adrienne Fraley-Monillas, Councilmember Tom Mesaros, Council President Kristiana Johnson, Councilmember Mayor Dave Earling Elected Officials Absent none Staff Present Carrie Hite, Parks, Recreation & Cultural Services Director Jeff Taraday, City Attorney 1. CALL TO ORDER/CONVENE IN JURY MEETING ROOM At 6:30 p.m., the City Council Special Meeting was called to order by Mayor Earling in the Council Chambers, 250 51h Avenue North, Edmonds. 2. EXECUTIVE SESSION TO DISCUSS PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) The Council then adjourned to the Jury Meeting Room to discuss pending or potential litigation per RCW 42.30.110(1)(i). At 6:55 p.m. the executive session concluded. ADJOURN At 6:55 p.m., the meeting was adjourned. Edmonds City Council Draft Minutes March 7, 2017 Page 1 Packet Pg. 4 4.2 City Council Agenda Item Meeting Date: 03/14/2017 Approval of Council Meeting Minutes of March 7, 2017 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 03-07-2017 Draft Council Meeting Minutes Packet Pg. 5 4.2.a EDMONDS CITY COUNCIL DRAFT MINUTES March 7, 2017 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Thomas Mesaros, Council President Kristiana Johnson, Councilmember Michael Nelson, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Phil Williams, Public Works Director Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Shane Hope, Development Services Director Scott James, Finance Director Mary Ann Hardie, HR Director Rob English, City Engineer Kernen Lien, Senior Planner Jeff Taraday, City Attorney Scott Passey, City Clerk Andrew Pierce, Legislative/Council Assistant Jerrie Bevington, Camera Operator Jeannie Dines, Recorder The Edmonds City Council meeting was called to order at 7:01 p.m. by Mayor Earling in the Council Chambers, 250 5t" Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 3. APPROVAL OF AGENDA COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCIL PRESIDENT MESAROS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT MESAROS, TO AMEND THE AGENDA TO COMBINE ITEMS 8.3 AND 8.2. AMENDMENT CARRIED (6-1) COUNCILMEMBER TEITZEL VOTING NO. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 4. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT MESAROS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF FEBRUARY 28, 2017 2. APPROVAL OF COUNCIL MEETING MINUTES OF FEBRUARY 28, 2017 Edmonds City Council Draft Minutes March 7, 2017 Page 1 Packet Pg. 6 4.2.a 3. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS. 4. PROPERTY ACQUISITION 5. APPROVAL OF FUNDING AGREEMENT FOR THE 2017 HEALTH & FITNESS EXPO 6. APPROVAL OF INTERLOCAL AGREEMENT BETWEEN CITY OF EDMONDS AND EDMONDS SCHOOL DISTRICT NO. 15 FOR USE OF SCHOOL FACILITIES FOR PROVISION OF EMERGENCY SERVICES 7. FINAL ACCEPTANCE OF THE 2016 WATERLINE REPLACEMENT PROJECT 8. JANUARY 2017 MONTHLY BUDGETARY FINANCIAL REPORT 5. PRESENTATIONS/REPORTS 1. GRANT AWARD FROM SNOHOMISH COUNTY Snohomish County Councilmember Stephanie Wright recognized the City for the waterfront redevelopment project, commenting it was wonderful to partner with Edmonds and its vision for the waterfront; one of the County's park priorities is access to saltwater. Snohomish County has worked with the City on many other projects such as Civic Field, the spray park and she enjoyed the collaboration. She presented the City a large display check for $125,000. Parks & Recreation Director Hite commented Councilmember Wright led this effort, approaching the City to offer Snohomish County's support for project. Staff will come back to Council on March 28 seeking approval of the Interlocal Agreement with Snohomish County for the funds. 2. EDMONDS PUBLIC FACILITIES DISTRICT ANNUAL REPORT Patrick Mulva, EPFD Board Member, commented it has been an honor and a pleasure to be a member of the EPFD Board for the past three-quarters of a year. The last year was challenging for the ECA, but the report will illustrate that ECA staff responded well to mitigate some of the difficulties that arose. The report will address a tactical plan to address some of the issues the ECA faced in the past year, and put the ECA in good standing for the first year of the second decade of ECA. In addition to a strong tactical plan, there will be a strong strategic plan to place the ECA on a path forward to be a great success in its second decade as well as address concerns regarding the organization's future financial stability and sustainability. This is the first step in the first year of the second decade for the ECA to move forward and be a stellar performer and an important part of the Edmonds community. Joe McIalwain, Executive Director, Edmonds Public Facilities District/Edmonds Center for the Arts, thanked the members of EPFD and ECA Boards for their incredible support and Council President Mesaros who serves as the liaison to the EPFD Board for his involvement and helpful insights. The ECA celebrated its loth anniversary season during the past year and continues to develop new programs and services, expanding its reach and increasing its cultural and economic impact on the City and throughout the region. He thanked the Council for their support over the past ten years. He reviewed: • Vision and Mission o Vision: A vibrant community in which the performing arts are woven into our daily lives and valued for their power to entertain, educate and inspire. o Mission: To celebrate the performing arts, strengthen and inspire our community, and steward the development and creative use of the ECA campus Edmonds City Council Draft Minutes March 7, 2017 Page 2 Packet Pg. 7 4.2.a Core Values: o Creativity: Reflect the inspired creativity of our arts programs in every aspect of our organization. o Quality: Commit to quality in all of our programs and throughout the organization. o Partnership: Seek opportunities for greater impact by leveraging mutually -beneficial relationships with diverse partners. o Service: Strengthen our relationships by providing superior service to our artists, patrons, clients, partners, staff, board and volunteers. o Diversity: Mirror the diversity of our regional community in our programs and services, and throughout our organization. o Stewardship: Foster the growth and success of our artists, client, partners, staff, board and volunteers. o Transparency: Articulate and frequently communicate goals, strategies, successes and challenges to our stakeholders. o Accountability: Operate in a fiscally sound and responsible manner, and hold ourselves accountable for living our core values and for achieving our mission and vision. History and Structure o Snohomish County Public Facilities District: Established in 2001 to create/operate public facilities to generate tourism ■ 4 Projects: Xfinity Arena, Lynnwood Convention Center, Future of Flight Aviation Center, Edmonds Center for the Arts o Edmonds Public Facilities District: independent public agency, owner/operator of Edmonds Center for the Arts o Edmonds PFD is affiliated with the City of Edmonds through a 4-Party Inter -Local Agreement ■ City Council created and approves changes to the PFD Charter ■ City Council appoints PFD Board Members ■ The City of Edmonds guarantees bonds issued in 2002 (re -funded in 2012) and in 2008 for the renovation and operation of ECA o Edmonds Public Facilities District ■ Independent public agency established under RCW 35.57 ■ Audited by the State Auditor's Office ■ Owns the land and all facilities on the campus ■ Statutory authority over the operation and programs of the Center o Edmonds Center for the Arts — Not -for -Profit ■ A separate, 5016 Corporation ■ 18 member Board of Directors at present (up to 24 positions) ■ Works in partnership to support Edmonds Public Facilities District in its operation of the Center 1 Oth Anniversary Season o ECA's Big Birthday Bash — July 30, 2016 0 1 Oth Anniversary of the First Performance at ECA — Cascade Symphony Orchestra — October 23, 2016 0 1 Oth Anniversary of ECA's Grand Opening Gala January 6, 2017 ■ Marked by our "Founders' Reception" held January 19, 2017 ■ ECA History Wall ECA Presents o 2016-2017 Season ■ Mainstage Presentations — 26 Events ■ Saturday Matinees — 5 Events ■ Cabaret Film Series — 6 Events Edmonds City Council Draft Minutes March 7, 2017 Page 3 Packet Pg. 8 4.2.a ■ Theatre Rental Events — 130+ ■ Consistent Lobby, Classroom and Gymnasium Events ■ Serving 70,000 People Each Year! • ECA's Presented Artists... Aaron Neville Ed Asner Mary Chapin Carpenter Al Jarreau Gaelic Storm Mavericks Angelique Kidjo Great Big Sea Nitty Gritty Dirt Band Arlo Guthrie Indigo Girls Patti LuPone Arturo Sandoval Jeff Bridges & The Abiders Paula Cole Big Bad Voodoo Daddy Jesse Cook Pilobolus Blind Boys of Alabama Joan Armatrading Pink Martini Bruce Hornsby Joan Osborne Poncho Sanchez Buddy Guy Johnny Clegg Randy Newman Chris Thile Keb' Mo' Richard Thompson Christopher Cross Ladysmith Black Mambazo Ricky Skaggs Clint Black Lily Tomlin Roger McGuinn Colin Hay Los Lobos Rufus Wainwright Cowboy Junkies Lyle Lovett & John Hiatt Shawn Colvin Dianne Reeves Manhattan Transfer Taj Mahal Don McLean Marc Cohn The Tenors Dr. John Martin Sexton Travis Tritt • ECA Serves o Education & Outreach ■ "Arts for Everyone" ■ KIDSTOCK! ■ Student Matinee Performances ■ Artists in Schools ■ Teacher Workshops ■ Dementia -Inclusive Programs ■ Film Presentations ■ Improvisational Theatre ■ Sing -A -Long Outreach ■ Summer Camps ■ Teen Tix Program • Financial Performance o Revenue Growth: 2011 - 2016 Ticket Sales & Fees: 50% Rental Events: 52% Concessions: 81 % Contributions: 70% Total Operating Revenue: 63% • Operating Income/Expense Revenue 2013 Actual 2014 Actual 2015 Actual 2016 Draft Contributions -Operating $820,630 $747,155 $896,337 $971,278 Ticket Sales & Fees 550,167 655,936 643,627 733,393 Rental Revenue 379,222 481,097 451,131 503,294 Concessions 91,304 95,550 109,689 114,924 Total $1,841,323 $1,97,738 $2,100,784 $2,322,889 Expense Edmonds City Council Draft Minutes March 7, 2017 Page 4 Packet Pg. 9 4.2.a Presenting/Marketing $568,590 $684,708 $723,675 $799,158 Facilities/Operations 326,468 371,986 407,321 430,654 Labor Costs 715,970 838,667 870,496 1,091,298 Other Expenses 110,893 85,439 69,858 85,784 Total $1,721,921 $1,980,800 $2,071,077 $2,406,894 Net Revenue $119,402 ($1,062) $29,707 ($84,005 Net revenue from operations since 2011: $77,230 With regard to the operating loss in 2016, Mr. McIalwain explained in late 2015, the ECA experienced a complete server crash, a devastating experience that required rebuilding the financials, investing in new systems and labor to enter data, an estimated $30,000 unanticipated cost. He continued his presentation: • Non -Operating Income/Expense Revenue 2014 Actual 2015 Actual 2016 Actual Direct Sales Tax Rebate $233,261 $248,590 $266,748 County PFD Investment (1) 248,796 260,458 $272,656 County PFD Investment (2) 10,488 52,588 66,149 Total $492,545 $561,636 $605,553 Expense Debt Service Interest $245,138 $232,588 $218,963 Debt Service Principal $415,000 $450,000 $495,000 Total $660,138 $682,588 $713,963 Net Revenue (Shortfall) ($167,593) ($120,952) ($108,410) Mr. McIalwain acknowledged and expressed appreciation to the City for honoring the contingent loan agreement and providing resources to meet debt service obligations. He acknowledged there is still work to do. He continued his presentation: • Economic Impact o Estimated Annual Economic Impact of ECA: $3,848,200 ■ Arts & Economic Prosperity - National economic impact study conducted by Americans for the Arts, the leading national service organization for non-profit arts - Estimates the economic impact of non-profit arts organizations - Based on research findings from 156 communities and regions across America Arts = Economic Impact - ECA creates jobs, generates tax revenues in Edmonds and Snohomish County - Arts tourism contributes to tax revenues on a local, state, and national level o Edmonds Center for the Arts generates: ■ Jobs: 10 Full -Time, 15 Part -Time ■ Local Government Tax Revenue: $155,525 ■ State Tax Revenue: $172,300 ■ Tourism (Just 38% of ECA attendees reside in Edmonds ■ Room Nights: 500+ Cultural Impacts o Quality performing arts events and concerts close to home for South Snohomish and North King County residents o Attractive venue for arts organizations from around the region to use for events and performances o Active year-round with theatre events, classes, meetings, etc. o A critical resource for local teachers and students Edmonds City Council Draft Minutes March 7, 2017 Page 5 Packet Pg. 10 4.2.a o A cultural asset for Edmonds: an important piece of Edmonds' history Short Term Initiatives o New Staff Position: Director of Operations ■ Private donor provided $125,000 for next three years to offset the cost of the position ■ Seeking additional funding for the position o I.D.E.A. Committee: Inclusion, Diversity, Equity, Access o Historic Facility Preservation Fee: $2 per ticket ■ Restricted to facility maintenance and capital replacement ■ Estimated $60,000 annually, beginning in 2018 o Facilities Projects: ■ Women's restroom renovation - Complete ■ Facility Condition Assessment — April/May, 2017 ■ Roof Replacement / Repair — Summer, 2017 Long -Term Initiatives o Strategic Business Plan: ■ Current 5-Year plan sunsets in 2017 ■ Request For Proposals published o Economic Impact Study — Measuring the Impact of Arts, Culture and Creative Industry in Edmonds ■ PFD/ECA will coordinate with our Strategic Business Plan Process ■ PFD/ECA team will provide leadership and support Thank you o Mayor Dave Earling o Edmonds City Council o Citizens of Edmonds o Boards of Directors of Edmonds Public Facilities District & Edmonds Center for the Arts o Our Staff Members o Our 150 Volunteers! o Our Partners and Rental Clients o Our Sponsors and Donors o Our Subscribers and Ticket Buyers Mr. McIalwain commented it has been an honor and pleasure to serve City and the community for the last 11 years. It has challenged, educated, inspired and helped him to grow. He expressed his appreciation to the ECA staff, assuring they are one of the best teams in the business. He was fortunate to report to two boards filled with volunteers who are generous, passionate, smart and supportive, who care about the arts and put the stewardship of the organization and the community first in all their decisions and actions. He hoped the Council was proud of the ECA and what it does for the City and thanked them for their continued leadership and support of ECA. Councilmember Fraley-Monillas asked if the 500+ room nights were at the Best Western. Mr. McIalwain answered yes; on rare occasions, some artists go to B&Bs and other facilities and when there are big events like Rick Steves, some patrons may go to Lynnwood. Councilmember Fraley-Monillas inquired about the EPFD's debt to the City. Mr. McIalwain explained the EPFD is currently in debt to the City, as a result of loans over the last 5-6 years, for $1.162 million which includes a loan of $125,000 in 2016. As the Tier 2 allocation from Snohomish County will increase from $66,000 in 2016 to $97,000 in 2017, he estimated the 2017 shortfall will be $65,000 - $70,000. Councilmember Fraley-Monillas expressed concern that if the EPFD's debt to the City continues to increase and if there was no plan to repay the loan, the loan amount will eventually surpass the value of the ECA. Board Member Mulva commented the EPFD Board is very aware of the loan with the City and Edmonds City Council Draft Minutes March 7, 2017 Page 6 Packet Pg. 11 spends a great deal of time trying to put plans and activities in place to address it. The addition of a COO is a key step in freeing up Mr. McIalwain to work on performances and donations/contributions from the community. From a contribution standpoint, the Economic Impact Study will demonstrate the ECA's impact on the community. Councilmember Fraley-Monillas expressed the hope that in the long term the debt to the City would decrease. Board Member Mulva reiterated the Board understands the issue and wants to take definitive steps. He was hopeful next year's report would indicate some of the steps that have been taken have had a positive impact. Councilmember Nelson thanked the EPFD/ECA for forming the Inclusion, Diversity, Equity, Access Committee and looked forward to hearing what else that committee has done. He referred to the Economic Impact Report, pointing out the ECA also has a cultural impact on the City that is difficult to measure. The ECA provides a richness in community and the City should provide the support necessary to ensure the ECA's success. Councilmember Buckshnis referred to a white paper that former Finance Director Neumeier developed regarding the cultural aspect. She has submitted several questions to Mr. McIalwain and suggested he email responses and copy Councilmembers. She commented many of her friends love KIDSTOCKL Mr. Mclalwain said he periodically reviews Mr. Neumeier's white paper. Council President Mesaros commented it was his pleasure to be the Council liaison to the EPFD. He recognized the Strategic Plan would provide some of the answers to questions posed tonight. He asked about the EPFD's outstanding bond debt. Mr. Mclalwain answered the total outstanding bond debt is approximately $7.9 million which will be retired in 2026. Council President Mesaros commented if the EPFD continues to borrow from the City between now and 2026, that debt may exceed $2 million. The EPFD is paying down the bond debt by approximately $500,000/year. Mr. McIalwain explained the sales tax revenue ends in 2026, efforts are underway to extend the legislation 15 years, which would provide an interesting opportunity for debt restructuring. His worst -case scenario projections for the debt to the City is $1.5 million. One of the bonds is paid off in 2025 and revenues continue into 2026, providing funds that could be used to pay down the debt to City. The 2008 bonds are callable in 2018 which may provide an opportunity to restructure that debt. The bill to extend the PFD legislation has passed out of the House and is in the Senate for consideration. Council President Mesaros recommended a joint meeting with the EPFD Board later this spring. Board Member Mulva relayed the Board looked forward to that opportunity after the Strategic Plan is completed. 6. AUDIENCE COMMENTS Dick Van Hollebeke, Edmonds, announced the Creative Age Festival of Edmonds at the Senior Center on Saturday, April 29 will include 25 sessions, keynote speaker Dr. Gloria Burgess and an evening event. The inaugural year in April 2016 was an outstanding success with approximately 300 people attending. Of the respondents to their survey, 97% said it was either good or great. Further information is available at CreativeAgeFestival.org. With regard to Civic Park, he commended Carrie Hite and Chris Jones and their staffs for the wonderful job they have done and for the public and Council participation that culminated in a gorgeous park. He requested the City Council encourage the team developing the final design to include the P6tanque Club and the skate park users as advisers on the configuration. In addition to providing an opportunity to play p6tanque, the P6tanque Club is very involved in the community, giving over $24,500 to the Edmonds Food bank from five tournaments and bringing visitors to the City for room nights and to visit restaurants and shops. That cannot continue without the ability to hold Edmonds City Council Draft Minutes March 7, 2017 Page 7 Packet Pg. 12 4.2.a tournaments which requires the flexibility to configure the space to string line additional courts. He looked forward to the day the park was dedicated. Margie Fields, Edmonds, said she wants the Edmonds Marsh protected so it will exist for her grandchildren and their children; the marsh is too precious to be lost or diminished by the desires of developers or big money. She was hopeful the Council would consider Option D and include it for the public hearing on the SMP. She agreed Options A, B and C had flaws and would be detrimental to the Edmonds Marsh and its wildlife. Options A, B, and C restrict the scope of the site specific study toward the needs of development and not preservation of the marsh. There needs to be a landscape level study of buffers necessary to perpetuate the ecological functions of the entire marsh, not just Harbor Square and not just addressing development. The alternate buffer determination must ensure an ecologically, self- sustaining marsh into the future. This requires a comprehensive, scientifically valid and unbiased site specific study. The marsh provides essential habitat for wildlife and the needs of wildlife must be taken into account in the site -specific study of buffers. Option D provides guidelines for an unbiased and comprehensive scientific site -specific study and puts the final decision on the City Council where it belongs. The public does not want a developer or contractors making these decisions or to have the determination of an alternative buffer made based on a limited or biased study. Richard Senderoff, Edmonds, referred to option D for the SMP regarding a science based, site specific study to be performed when a plan for development adjacent to the Edmonds Marsh wildlife sanctuary is submitted. Specificity consistent with Option D and Appendix C provides clarity of the legislative intent to potential developers regarding study requirements and expectations and the completeness of the study results to be considered when determining appropriate buffer. The Request for Proposals that will be required prior to accepting the study bid will practically write itself with the information provided in Appendix C. This enhanced clarity is especially important because current Councilmembers may/may not be on the Council when a development plan is submitted so legislative intent of this Council is critical. Option D was primarily drafted by a fisheries biologist, NOAA scientist and a biology professor who were willing to volunteer their time to assist the Council and the community; no Councilmember or staff member has the expertise regarding environmental study design. AS a result of the letters sent to Ecology by the Mayor and several Councilmembers intended to discredit the collective Council decision regarding the SMP buffer requirements and influence Ecology's assessment, much of the community is skeptical of the Administration and some Councilmembers' motives when determining potential shoreline development requirement adjacent to the Edmonds Marsh wildlife sanctuary. Changing perception takes actions not words; incorporating the concepts of Option D as well as including Appendix C into the SMP will go a long way toward changing those perceptions due to the clarity it provides. Posing arguments against Option D reinforces skepticism. Alisa Bronstein, Shoreline, displayed a picture of their dog Livi, explaining they were referred by trusted professionals in the grooming/dog industry to Kristina Robinson doing business as Precious Paws in Firdale Village. Her business includes a doggy daycare and storefront and is licensed and permitted for overnight boarding. In September they left their two dogs, Livi and Bang, in the care of Precious Paws. Although they believed they would not missed by their dogs due to the fun they would have, that was unfortunately not the case. In the dog sitting world, a book cannot be judged by its cover and owners must do proper research to ensure their pet is left in responsible hands. They are actively developing a protocol to help dog owners ask the hard questions designed to protect their animals. She requested the City Council research this horrifying case; Kristina Robinson has had a licensed and permitted business in Firdale Village, but for the last 3 years has used the Edmonds storefront to shuffle dogs to a nonpermitted, illegal kennel at her home in Mountlake Terrace. She concluded the death of their dog wrecked their family and it is their duty to see that Ms. Robinson no longer does business and hurts other families in a similar manner. Edmonds City Council Draft Minutes March 7, 2017 Page 8 Packet Pg. 13 4.2.a Christopher King, Shoreline, said Precious Paws and Kristina Robinson illegally uses her Edmonds business permit to bring customers to an illegal kennel in Mountlake Terrace where their dog was mauled and killed on September 29, 2016. Ms. Robinson left their dog alone with her family pack of Pit Bulls, German Shepherd, Bulldog and a cat and three other client dogs familiar with that pack at her home for 45 minutes whereupon their dog was killed by one of her Pit Bulls. This is inexcusable conduct and her license should be revoked on that alone. The license can be revoked due to misuse under City Code Section 4.72.050 and 060. Although Ms. Robinson has a constitutional right to operate a business, she does not have the constitutional or statutory right to commit gross recklessness and allow a dog to be killed and use the City's permit to bring pets into the facility in Mountlake Terrace without telling them it was illegal. What she is doing is constitutes a nonconforming use; using valid zoning and permitting in Edmonds to conduct an illegal operation. He referred to comments by an City of Edmonds employee to other animal control officers that Ms. Robinson was a liar, not to be trusted, and that she and her husband were not very nice people. He submitted written materials. Councilmember Fraley-Monillas suggested the last two speakers speak with the Police Department and animal control. Mayor Earling said have already done so. 7. ACTION ITEMS 1. CIVIC CENTER MASTER PLAN APPROVAL Parks & Recreation Director Carrie Hite provided background on the Civic Center Master Planning process: • City acquired Civic Field from Edmonds School District in February 2016 • Acquisition and master planning the property was a key priority in the Parks, Recreation and Open Space Plan and Comprehensive Plan and has been in the Capital Improvement Plan for the past few years • Robust public process to reach this point o Kick off meeting held with City Council in May 2016 o Three open houses, three virtual open houses, many stakeholder interviews o Several meetings with Planning Board and City Council o Public hearing at Planning Board November 9, 2016 o Public hearing at City Council January 17, 2017 o Very engaged Project Advisory Committee ■ Committee members include Val Stewart, Dick Van Hollebeke and Alex Witenberg who are present tonight as well as Councilmembers Teitzel and Johnson. Chris Jones, Principal, Walker Macy, commented this was the culmination of an 8-month personally and professionally rewarding master planning process during which he got to know Ms. Hite, the Petanque Club members, skate boarders in the community and the City Council. This has been a very iterative process, challenging to balance all the needs of the community. The City was fortunate to have 8 acres for its downtown park, many communities only have 1 acre. Mr. Jones displayed the hybrid plan as shown at Open House #3 in October 2016, the culmination of three open houses and online open houses. The first open house established a program for the park, two alternatives were unveiled at the second open house, one active and one passive and the community expressed interest in a mix which resulted in the hybrid plan. At the January 17, 2017 presentation to Council, slight revisions to the hybrid plan were proposed: • Due to concerns with neighbors, the skate park was moved from the northeastern corner to slightly northeast of its current location • Two petanque courts were added Edmonds City Council Draft Minutes March 7, 2017 Page 9 Packet Pg. 14 4.2.a Mr. Jones recalled comments at the January 17, 2017 meeting included concern with the shift of the tennis courts to the east and with the fence along the property line. He reviewed the preferred Master Plan: • Relocate the skate park close to its current location, centralized to mitigate noise o A skate park designer will be engaged to design skate park • Removed the second tennis court in the northwest corner • Reduce width of sidewalk on west side of the tennis court • Playground on the east side of the park • View terraces in the southeast corner • Maintain as much passive and active open spaces as possible with multiuse lawn • Six p6tanque courts in southwest corner, o Will continue to engage P6tanque Club in refining the design • Pavilion and water feature on west side in original location • Boys & Girls Club remains o Dashed outline identifies potential expansion ■ Worked with Boys & Girls Club to understand their space needs and accommodated space for development to the north side o If development of Boys & Girls Club occurs, consider establishing multiuse/tennis court in northwest corner due to displacing the existing multiuse court • One-third mile, 2-lane track around the park with 2 4-foot wide lanes • Many other loops around the park accommodate walking • Northern side passive, quieter uses adjacent to residences • Relocated picnic area to previous location of skate park • Significant buffer on south side Mr. Jones displayed a diagram of potential phasing Phase A: Western portion Phase B: Eastern portion Phase C: Market promenade He provided potential phasing costs: • One Phase Construction (Phase A+B) o Construction Cost Estimate: $10.1M* • Two Phase Construction o Phase A: $5.4M* o Phase B: $5.3M* o Total Cost of Two Phase Construction = $10.7M o Delta: $600k* • Phase C (Market Street Promenade): o Construction Cost Estimate: $4.2M* *Estimates exclude Soft Costs @ 20%+- Ms. Hite reviewed next steps: • Request for approval of the Master Plan tonight or forward to Consent Agenda for approval • Return to Council for final adoption as part of 2017 Comprehensive Plan amendments • Awaiting SEPA determination • 2017 CIP budget includes funds for removing the stadium (funded in part with remaining State grant funds) Edmonds City Council Draft Minutes March 7, 2017 Page 10 Packet Pg. 15 4.2.a • Working with Walker Macy to scope preliminary geotechnical and survey work in preparation for design Mayor Earling asked if the Council would have another considerable touch on the Master Plan toward the end of the year. Ms. Hite recommended any questions/issues be raised now. The intent is to complete the Master Plan, similar to the process for the Marina Beach Master Plan, to avoid any design issues arising during the Comprehensive Plan amendment process. This is approval of the Civic Center Master Plan with final adoption as a housekeeping item with adoption of the 2017 Comprehensive Plan amendments. Councilmember Buckshnis relayed citizens have raised issues about parking and suggested parking be provided in the alley. She recalled parking was never on the table during the master planning process. Mr. Jones agreed, recalling a majority of the community did not want to use the downtown park for parking. There were no plans for parking in the alley; parking would be along the streets on the west and east sides of the park. Councilmember Buckshnis asked about the cost to retrofit the grandstand. Ms. Hite said the appendix includes a complete report from LMA Engineering. A seismic retrofit was estimated at $500,000 but that does not bring the grandstands up to code or include any ADA improvements or resizing of the stairs which would increase the cost to approximately $1 million. LMA Engineering provided an option for fixing the grandstand for the next 2-3 years, estimated to cost $120,000 as well as an option to demolish and construct a new grandstand, estimated to cost $1.7 million plus $100,000 for demolition. Councilmember Buckshnis asked about funding sources. Ms. Hite answered she and Mayor Earling have had several conversations regarding funding; the goal this year was to do preliminary work prior to design and to budget CIP funds for design in 2018 with Walker Macy so the project is grant ready. State grants open in 2018. If funds from grants, private foundations, BEET and parks capital can reach $5 million, consideration could be given to bonding $5 million. Staff will return to Council with funding options for consideration. The goal is to identify grant funding, resource development and design in 2018, and construction in 2019. Mayor Earling commented staff has been in contact with private parties who may consider sizeable donations. Councilmember Johnson acknowledged parking was beyond the scope of the study but she recommended conducting a parking study for the park before building Phase A or B. COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO CONDUCT A PARKING STUDY FOR THE PARK BEFORE BUILDING PHASE A OR B. Councilmember Johnson commented if it is to be a more active park, parking needed to be considered; it was not good enough to say there would just be on -street parking. She questioned whether on -street parking could include angle parking on 7th, although she recalled that was not considered good park planning because it obscured the view of the park. Parking in the alley and making the alley one-way could also be considered. She acknowledged the community was opposed to parking but felt it required further evaluation. Ms. Hite said in 90% of the public input into the process, the community's sentiment was not to carve out any of the park for parking. If a parking study is done and it determines parking is needed, she questioned whether the Council was willing change the Master Plan to include parking, a significant change of direction. Civic Field currently does not provide parking and it accommodates large festivals/events and tournaments. Councilmember Johnson clarified her intent was not to use any of the park for parking. Mr. Jones reiterated he did not support angle parking due to the safety issue as well as it destroys some of the energy of park into the streetscape. The intent of the promenade was to blur the edge between the park and the streetscape/right-of-way, activate the street and make it safer. The density of cars and the way cars park in Edmonds City Council Draft Minutes March 7, 2017 Page 11 Packet Pg. 16 4.2.a angle parking is not a preferred way to activate the park edge. Councilmember Johnson clarified she was interested in considering angle parking on 7th Avenue. She pointed out any other development application would be required to provide parking. Councilmember Fraley-Monillas had mixed feelings about parking. Thousands of people attend activities at Civic Filed and they seem to be able to find parking. She did not envision this park would be crowded on a daily basis and walking a few blocks was not an issue for most people. However, she was interested in providing good disabled parking on the edges of park so that people with disabilities could also enjoy the park. Councilmember Teitzel agreed parking was an issue throughout the downtown core but he was unsure it should be a planning issue for Civic Field. He suggested parking considered as a separate issue as he not want approval of the Master Plan to be delayed to study parking. Councilmember Fraley-Monillas asked about the cost of a parking study. She also did not want to hold up the process, but if a parking study cost $5,000, it may not be bad idea. Mr. Jones said a parking study to understand the capacity requirements could be included in the schematic design. If a parking study could be tied into design, Councilmember Johnson suggested the parking impact study be included in the design phase. Ms. Hite suggested as staff works on design services with Walker Macy in 2018, the parking study be included in the scope of work and fee and the Council could make an informed decision at that time whether to do the study. UPON ROLL CALL, MOTION FAILED (3-4), COUNCILMEMBERS JOHNSON, BUCKSHNIS, AND COUNCILMEMBER TEITZEL VOTING YES; AND COUNCIL PRESIDENT MESAROS AND COUNCILMEMBERS NELSON, FRALEY-MONILLAS AND TIBBOTT VOTING NO. Councilmember Fraley-Monillas said she voted no because staff indicated it would be included in Walker Macy's scope of work. Ms. Hite said the vote indicated the Council did not want to a parking study done for the park immediately; it can be included in the scope of work for Council consideration in 2018. Councilmember Johnson recalled during discussions about the stadium bleachers, many people felt it was an eyesore, the residents on the north and south support demolition and staff has set aside funds for demolition. As a long-time Edmonds resident who spent her junior high years in the stadium, they represent something to her. She was not aware of any claims related to injuries on the bleachers. She preferred to retain the bleachers until Phase B was funded. She preferred to retain the bleachers for the Taste of Edmonds, 4th of July, etc. until they need to be demolished which would also give the community an opportunity to weigh in. Ms. Hite explained the reason demolition is planned in fall 2017 is the funds leftover funds from the State grant to purchase the property will be lost if they are not spent. The State has approved use of the funds for demolition of the stadium. During the public process, most people felt the grandstands were an eyesore and favored demolition. Ms. Hite recognized the sentimental feelings for the stadium, recalling there have been discussions about what could be done to commemorate the stadium; Mr. Jones and his team are scoping those ideas such as reclaiming some of the wood and using it in the construction of the shelter or restroom and a historical panel that describes the use of the wood from the stadium and pictures of the stadium. She has also discussed with Arts & Culture Program Manger Chapin having artists reclaim some of the wood to create artwork that could be displayed in the park. She summarized the intent was to capture the historical sentiment on site but not in the form of a stadium. Councilmember Johnson asked how much was set aside from the State funds for demolition. Ms. Hite answered $35,000 — 40,000 of the approximately $100,000 cost of demolition. Councilmember Johnson Edmonds City Council Draft Minutes March 7, 2017 Page 12 Packet Pg. 17 4.2.a asked if those funds could be used in any other way. Ms. Hite said approval from the State would be required and it would need to be spent this year. The funds cannot be used for design fees and she was unsure of other way the funds could be used; she doubted the State would approve their use for a parking study. She recommended utilizing the grant funds and demolishing the stadium but it was up to the Council whether to leave the grandstands in place until the park is developed. COUNCILMEMBER JOHNSON MOVED TO GIVE A 90-DAY NOTICE PRIOR TO DEMOLITION TO ALLOW THE GRANDSTANDS TO BE DEMOLISHED THIS YEAR AND TO HEAR MORE FROM THE PUBLIC. MOTION DIED FOR LACK OF A SECOND. Mr. Jones respected Councilmember Johnson's sentiment about the grandstand. They walked the grandstands a week ago to explore the quality of lumber. They have done a number of projects where wood has been salvaged to tell the story and bring a certain patina to a new park. The opportunity to reuse the grandstand materials is as part of Phase The wood could be reused in the structures or interpretive elements in Phase A; that opportunity would be lost if the grandstands remain during construction of Phase A. Councilmember Johnson commented it is unknown when Phase A will occur. The patina of the wood and incorporating it would be a wonderful contribution to the park. Councilmember Fraley-Monillas inquired about the water feature. Mr. Jones advised it is still in the plan but the cost was reduced. Ms. Hite said the original cost of the water feature north of the p6tanque courts estimate was $500,000, after spending $750,000 for the 5,000 square foot spray park at City Park, she recommended reducing it to an aesthetic pleasing, splashable fountain. The estimated cost in the plan is now $350,000. Councilmember Fraley-Monillas commented the Boys & Girls Club would make good use of it during the summer. Councilmember Fraley-Monillas appreciated Councilmember Johnson's sentiment about the grandstands. However, they are not ADA accessible and people without disabilities find them difficult to climb. During events/festivals, she has seen people in their wheelchairs alone at the bottom while their families sits in the grandstands. It was time to demolish the grandstand and do something to memorialize them. Councilmember Nelson supported seeking feedback from the p6tanque court and skate park users during the design phase. COUNCILMEMBER NELSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CIVIC CENTER MASTER PLAN. MOTION CARRIED (6-0-1), COUNCILMEMBER TEITZEL ABSTAINING. 8. STUDY ITEMS 1. REPORT ON BIDS OPENED MARCH 2, 2017 FOR THE 76TH AVE & 212TH ST. INTERSECTION IMPROVEMENTS PROJECT City Engineer Rob English provided history of the project: • Began in 2012 with preliminary design and environmental permitting • Right-of-way acquisition process began in 2014 • WSDOT certified the right-of-way in April 2016 • Project out for bids June 2016 o Received two bids, low bid $5.1 million o Engineers estimate $3.84 million o Council rejected bids Staff sought grant funds to make up the shortfall o City secured $2 million TIB award in fall 2016 Edmonds City Council Draft Minutes March 7, 2017 Page 13 Packet Pg. 18 4.2.a o Incorporated Verdant bike lane project for economy of scale • Project out to bid February 2017 o Opened bids March 2 o Received 5 bids, ranging from $4.43 million to $6.5 million o Engineer's estimate was $6.15 million (scope of work increased to include Verdant bike lane project) o Low bidder: Marshbank Construction who did Five Corners roundabout project o By comparison if the bike lane portion was removed from project, Marshbank's bid was $3.89 million, the same as the original engineer's estimate (without the bike lane project), a difference of $1.2 million from the June 2016 low bid • Staff reviewed bid documents and submitted to the State. o Expecting State concurrence by end of week. • Intent to bring the project back to Council next week with a recommendation to award the bid • Total project cost with bike lanes, soft costs and construction management and 10% management reserve approximately $6 million • Available funding $7.8 million • Staff will evaluate how the grants fit the work and provide that information to Council next week • Staff recommends bringing the project back to Council for further discuss and recommendation to award at next week's meeting Public Works Director Phil Williams explained the new/replaced impervious surfaces built as part of the project requires compliance with stormwater regulations, requiring a sizable contribution from the Stormwater Fund for this project. With the additional grant resources, it may be possible to reduce the contribution from the Stormwater Fund. He commented this project provided an interesting lesson on the timing of going out to bid; bidding this project earlier in the year worked out well. He recognized Transportation Engineer Bertrand Hauss for obtaining the $2 million grants. It was the consensus of the Council to schedule this item on next week's agenda. Mayor Earling declared a brief recess. 2. SHORELINE MASTER PROGRAM 3. COUNCIL PROPOSED OPTION D TO THE SHORELINE MASTER PROGRAM Mayor Earling advised this item would be limited to 30 minutes. David Pater, Department of Ecology, was present to answer questions. Senior Planner Kemen Lien explained this is continued discussion on the Shoreline Master Program (SMP). Department of Ecology provided two options for Council consideration, A) based on interrupted buffer, and B) allowing a reduced buffer with a site -specific study. Staff developed Option C, a hybrid of Options A and B and an Option D has been proposed that will be presented by Councilmember Buckshnis. A public hearing is scheduled on March 21; tonight's discussion is intended to frame what will be considered at the public hearing. Councilmember Buckshnis introduced Joe Scordino, retired fisheries biologist, formerly with NOAA, who assisted her with developing Option D. Councilmember Teitzel raised a point of order. He said his comments were not meant to be pejorative to any party. He had significant concerns about the process by which Option D has been developed and brought forward. He had great respect for Mr. Scordino and appreciated what he has done and continues to do in support of the local environment. However, Mr. Scordino does not represent the City of Edmonds Edmonds City Council Draft Minutes March 7, 2017 Page 14 Packet Pg. 19 4.2.a or Edmonds City Council; he represents a special interest group, Save Our Marsh, and in that capacity, has worked directly with Ecology to Option D. Mr. Scordino's February 24, 2017 email to Ecology includes his complete draft Option D, nearly identical to Option D outlined in the Agenda Memo for Item 8.3. Since Option D was developed and negotiated with Ecology by a special interest group authorized to represent neither the City nor the City Council, he said Option D was out of order. Following a ruling on the point of order, he was prepared to make a motion. Mayor Earling asked City Attorney Jeff Taraday for advice on ruling on the point of order. Mr. Taraday said there is no requirement that proposed legislation come from any particular source. Individual Councilmembers can draft it on their own, they can draft it with constituents or work with City staff. He recommended the point of order be overruled by the Chair. Mayor Earling overruled the point of order in accordance with Mr. Taraday's advice. Councilmember Buckshnis said regardless of the fact that Mr. Scordino wrote to Mr. Pater and Mr. Lien as one of her constituents and her scientific expert, she was always in the loop and offered opinions with regard to how Option D was framed. She presented the Option to the SMP: • At 2/21/17 meeting, Council Members Johnson and Buckshnis publicly stated that an additional option might be warranted. • Mr. Scordino, (a retired fisheries biologist) stated during public comment that an Option D was needed to address all the public concerns. • Many citizens commented about need for specificity in the site -specific study to provide unbiased information for future Councils and developers in the Urban Mixed Use IV area (UMU IV). • Council Member (CM) Buckshnis decided to work with Mr. Scordino on a DRAFT Option D. • Elaborate and detailed process using scientists to scientists for an option D ensues. (Thank -you DOE and Mr. Lien for working with us. Emails are attached.) • Simple Reason — why muddy the water when non-scientists start adding comments. • CM Buckshnis and Mr. Scordino discuss and finalize Option D based on email comments. • This option has a fixed I10-foot buffer for the UMU IV area at the Edmonds Marsh unless amended by the Council. • To ensure an unbiased and comprehensive study, the details for the conduct of the scientific site - specific study are specified in an Appendix C to the SMP. • The option clarifies the 110-foot buffer or alternate buffer (if approved by Council) start at wetland edge and the buffers would not be reduced or exempted by any SMP or CAO provisions (e.g., Appendix B or 24.40.020). • This option clarifies that the "buffer" is separate from the "setback" for structures, and that the 15-foot setback starts at the outer edge of the buffer. • This option has fixed 110-foot buffer for the UMU IV area at the Edmonds Marsh unless amended by the Council • To ensure an unbiased and comprehensive study, the details of the conduct of the scientific site specific study are specified in an Appendix C to the SMP 1. Modify the 24.40.090 Shoreline Bulk and Dimensional Standards table and the footnote 18 which will follow [notice `buffer' line added]: Shoreline Development horeline Area Designation Vrban Mixed Use IV 11 Other Commercial and Light Industrial Development Shore Setback 15 Buffer 11018 [Recreation Edmonds City Council Draft Minutes March 7, 2017 Page 15 Packet Pg. 20 4.2.a 2. 0 4. Shore Setback 15 Buffer 11018 Residential Development Shore Setback NA Buffer NA Transportation and Parkin Shore Setback 15 Buffer 11018 11 Other Development Shore Setback 15 Buffer 11018 • Footnote 18: o The UMU IV environment has a 110-foot buffer that starts at the outer edge of the Edmonds Marsh where the presence and action of waters are common and usual or at the wetland/upland edge. o A 110-foot vegetated buffer is required to be established when an approved master planned development is implemented on the north or south side of the Edmonds Marsh. o On the west side of the Marsh, a vegetated buffer will be required between the railway right- of-way and the west edge of the Marsh if railroad tracks are added or modified in the railway area. o The Council may establish an alternate buffer width at the time of an approved master plan for development if the alternate buffer width is derived from a rigorous site -specific scientific study (specified in Appendix C) to determine the buffer necessary to protect properly functioning wetland/tideland habitat and its associated ecological functions. o When determining an alternate buffer derived from the site -specific study, the Council will adhere to the legal standards of the Shoreline Management Act and State guidelines. o The conduct of the scientific site -specific study will be in conformance with Appendix C to the SMP. o No buffer reductions or exemptions will apply to the I I0-foot buffer or alternate buffer for this UMU IV area Modify the definition of setback in 24.90.050 (A) to be: 24.90.050 A. "Shore setback" or "setback" means the minimum distance between a structure or use from the outer edge of a buffer, or from the edge of the shoreline if no buffer is required. Delete all CAO provisions that may reduce or exempt the SMP buffer for the Edmonds Marsh in Appendix B and/or in Section 24.40.020 of the SMP. This would include deleting in Appendix B sections 23.50.040 (G)(1) to (4) [Wetland Buffer Modifications], 23.50.040 (1) [Additions to structures], and 23.40.220 (C)(4) [Interrupted wetland buffer]; and 24.40.020 (17)(2)(e) [Additions to structures] . Add the following Appendix C to the SMP: Appendix C. Scope of Work for Site -Specific Scientific Study at the Edmonds Marsh [key points shown below] • The site -specific study, by professionals with field experience in wetland and wildlife science, is to provide comprehensive, site -specific scientific information that the Council will need to consider in approving an alternate buffer width for the Edmonds Marsh. • A report on the study results will be peer reviewed by at least three independent scientists having wetland/wildlife expertise before the report is presented to the Council and the public. • Wetlands and marshes provide three broad ecological functions that will each need to be evaluated by the site -specific study: 1) Biogeochemical functions; 2) Hydrologic functions and 3) Food web and habitat functions (more specifics provided in text). Edmonds City Council Draft Minutes March 7, 2017 Page 16 Packet Pg. 21 4.2.a • Buffers provide for the protection and maintenance of wetland functions; thus the site -specific study will need to evaluate buffer widths adjacent to the Edmonds Marsh that will ensure effective buffer functions (and a long list is included) • Each of these buffer functions should be evaluated against past, present and projected future ecological functions of the Marsh as affected by proximity of development and/or other human activities, as well as future restoration efforts (e.g. Willow Creek Daylighting). • Because of the uniqueness of the Edmonds Marsh and the diversity of wildlife species that it supports, the site -specific study should include special focus on the life needs of the wildlife that use the Edmonds Marsh. • Because species' needs vary, the evaluation of wildlife needs for buffer zones should include: 1) Refuge/shelter; 2) Food; 3) Breeding habitat; 4) Nesting materials; and 5) Screening/distancing wildlife from human activities. • Assessing the Marsh's ecological function to provide habitat and food web for wildlife is the most critical component of this study for evaluating site -specific buffer widths that will preserve/protect ecological functions. Councilmember Buckshnis recommended adding Option D to the current work regarding the SMP for proper vetting and deliberation. Council President Mesaros referred to the addition to Appendix C, "Each of these buffer functions should be evaluated against past, present and projected future ecological functions of the Marsh as affected by proximity of development and/or other human activities, as well as future restoration efforts (e.g. Willow Creek Daylighting)" and asked if that meant if the scientific study said daylighting Willow Creek should not be done, then it would not be daylighted. Councilmember Buckshnis said the Willow Creek Daylighting project is at 60% design. Mr. Scordino explained this statement means if anticipated changes are occurring in the marsh such as the Willow Creek daylighting, the study must take into account how that will affect ecological functions in the marsh as well as any other activities that may occur such as development. Using Willow Creek daylighting as an example, Council President Mesaros asked who decides if the daylighting go forward. Councilmember Buckshnis said the Council decides. Council President Mesaros said in reading this statement, a future restoration project may end up harming the balance within the marsh. Mr. Scordino clarified this statement is about evaluating functions against past, present and projected future functions, not that an activity can/cannot occur. If the saltwater was negatively affecting the ecological functions of the marsh, that would be noted in report. The report is a comprehensive review and evaluation of the ecological functions of marsh; the Council will use the report to make its decision. The report will not identify the buffer width; it will identify aspects that science revealed in the study that need to be considered in determining the final alternate buffer width. Councilmember Tibbott said Option D represents a vision for what the marsh could become and was a curious amalgamation of information. It represents a vison for the marsh but other parts of the community have not been involved in the vision statement. He felt Option D put the cart before the horse, particularly Appendix C. He asked for clarification that the 110-foot buffer was established on best available science (BAS). Mr. Lien answered the 110-foot buffer is from Ecology's 2016 Guidance on Critical Areas. In response to Councilmember Tibbott's reference to putting the cart before the horse, Councilmember Buckshnis said she has thousands of emails and public comments on this topic. Option D is an attempt to provide exactly what a future Council will need to make a decision. She referred to the amount of time she, the Council, Mr. Pater and Mr. Lien have spent on the SMP. Edmonds City Council Draft Minutes March 7, 2017 Page 17 Packet Pg. 22 4.2.a Councilmember Tibbott said there the studies in Appendix C put forth a vision for more wildlife and more habitat than may/may not currently exist. Councilmember Buckshnis said it does exist. Councilmember Tibbott asked if it was already known that certain wildlife exists and that they need expanded habitat. Councilmember Buckshnis said per Dr. Alan Meares, there are 191 species of birds. Councilmember Tibbott asked if those birds need more habitat than currently exists and whether additional habitat would increase the number of species. While he appreciated the habitat studies in Appendix C, he did not think it was appropriate to specify habitat studies in the document because other habitat studies may need to be conducted or it may be appropriate have architectural design studies. He summarized Appendix C goes too far and puts the cart before the horse. Mr. Scordino explained the purpose of the site -specific study is to provide scientific information to the City Council regarding the appropriate buffer width for the Edmonds Marsh. Councilmember Tibbott said if the 110-foot buffer was BAS, why was a site -specific study needed. Councilmember Buckshnis said Ecology provided two options which opened the door for this option. The City provided Option C, she was providing Option D. Councilmember Teitzel said everyone agrees a site -specific study should be unbiased. However he was concerned that Option D Appendix C specifies the site specific study will need to reference and utilize the seven studies in the methodology analysis for evaluating buffer widths on each edge of the Edmonds Marsh. The unbiased vendor selected for the site specific study may/may not want to reference those studies. He was concerned the seven specific studies may steer the results of the study in a certain direction and may not be truly impartial. Councilmember Buckshnis said the language could be revised to state "but not limited to." Her intent tonight was to determine whether the Council wanted to add Option D to the public hearing and deliberations. Councilmember Teitzel emphasized whatever happened, the overarching goal should be an unbiased study. Councilmember Fraley-Monillas commented the specifics would be discussed at a later date. She assured Councilmember Tibbott, Council President Mesaros and Councilmember Teitzel could not be convinced to embrace Option D. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER JOHNSON, TO INCLUDE OPTION D FOR THE PUBLIC HEARING. Councilmember Nelson commented all the options have a default buffer of approximately 110 feet; where the options deviate is the requirements to reduce the buffer. To the earlier comment about the Willow Creek Daylighting, he pointed out the definition of restoration is to enhance the ecological function. He expressed support for the motion. Council President Mesaros expressed surprise that Councilmember Fraley-Monillas knew how he would vote. He supported including Option D for consideration. He agreed with Councilmember Nelson that this discussion was not what the buffer should be, there was a universal sense that 110 feet and 15-foot setback was appropriate, the issue was the portion of the marsh that borders Harbor Square. It has always been his contention that a 25-foot buffer is almost guaranteed due to the placement of the buildings and he found it difficult to vote for something that guaranteed a 25 foot buffer. He was eager to consider the four options and was keeping an open mind regarding which option would best serve the City. Councilmember Fraley-Monillas apologized for making an assumption based on the letter sent to Ecology. She was pleased that Council President Mesaros was interested in considering Option D. Councilmember Teitzel offered an amendment to Footnote 18 related to Option C that addresses many of the issues and concerns that the Friends of the Marsh have expressed, clearly defines where the buffer starts and ends, requires Council preapproval of the vendor to complete the site -specific study, discusses how the study would be part of the CUP process, outlines factors to be add addressed in the study without Edmonds City Council Draft Minutes March 7, 2017 Page 18 Packet Pg. 23 interjecting bias. Councilmember Fraley-Monillas raised a point of order, pointing out the motion was in regard to including Option D in the public hearing. Councilmember Teitzel agreed to hold his comment. MOTION CARRIED (6-1), COUNCILMEMBER TEITZEL VOTING NO. Councilmember Buckshnis invited amendments to Option D, noting Mr. Pater and Mr. Lien have raised some issues that will be addressed. She clarified Mr. Scordino was representing himself, not Save Our March. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ADD AN AMENDED FOOTNOTE 18 RELATED TO OPTION C TO THE SHORELINE MASTER PLAN. SMP. Copies of the amended Footnote 18 were distributed to Council and Councilmember Teitzel read the amended Footnote 18: Within the Urban Mixed Use IV environment, a default 110 foot vegetative buffer is required to be established when an approved master planned development is implemented on the north or south side of the marsh in addition to a 15 foot setback from the landward edge of the vegetative buffer for a total default margin (buffer and setback combined) of 125 feet. The vegetative buffer shall begin at the edge of the wetland boundary of the Edmonds Marsh (e.g., the waterward edge of the existing earthen berm at the margins of the Marsh) and/or the Willow Creek outlet of the marsh. An alternative buffer width may be established after an impartial and comprehensive site -specific environmental study of Marsh ecological and wildlife habitat functions is completed to assess the effects of a redevelopment proposal (note: Edmonds City Council shall preapprove the vendor selected by the developer to perform the study) . The study results must be approved as a component of the shoreline conditional use permit review when the redevelopment proposal is considered. The alternative buffer must result in no net loss of shoreline ecological functions and values. Existing conditions shall be used as the baseline for assessing no net loss and the site -specific environmental study shall address hydrologic factors, geologic factors, and the existing and potential wildlife habitat of pre and post development conditions. The alternative buffer shall be no less than 50 feet, and the 15 foot setback will be incremental to the buffer. Pursuant to WAC 173- 26-201(2)(e), the default buffer may be increased if the analysis of environmental impacts indicates that an increase is necessary to assure no net loss of shoreline ecological functions. The buffer established pursuant to the site -specific scientific study outlined above may not be reduced unless fully supported by an updated site -specific scientific study. The default 110 foot buffer may be established in the absence of a master planned redevelopment through a standalone restoration project. Councilmember Buckshnis asked if the amendment separated the buffer from the setback. Councilmember Teitzel answered yes. Councilmember Buckshnis said that would require additional language. Councilmember Teitzel clarified the setback would be incremental to the buffer. Councilmember Buckshnis observed the buffer would be 110 feet and the setback would be 15 feet. Councilmember Fraley-Monillas asked what the statement, the alternative buffers shall be no less than 50 feet and the 15-foot setback will be incremental to the buffer, meant. Councilmember Teitzel answered that meant the buffer starts at the waterward side of the earthen berm on the north side and 15 feet was landward of the 50 feet for a total of 65 feet. Councilmember Johnson asked if the amendment was only for the purpose of the public hearing. Councilmember Teitzel said this would amend the footnote in Option C and if adopted, would obviate the need for Option D. Councilmember Buckshnis disagreed, pointing out the definition of setback and buffer would need to be modified which was not included in amendment. If that was not done, she would not support the amendment. Councilmember Buckshnis clarified Option D includes modifying the definition of setback consistent with Ecology. Edmonds City Council Draft Minutes March 7, 2017 Page 19 Packet Pg. 24 4.2.a Councilmember Teitzel suggested the Council adopt the amendment and it could be further amended after the public hearing. UPON ROLL CALL, MOTION FAILED (3-4), COUNCILMEMBERS NELSON AND TEITZEL AND COUNCIL PRESIDENT MESAROS VOTING YES; AND COUNCILMEMBERS JOHNSON, FRALEY-MONILLAS, BUCKSHNIS AND TIBBOTT VOTING NO. 4. INITIATION OF REZONE FOR PROPERTY UNDER CONTRACT REZONE R-97-28 (CONTRACT RS-8 TO RS-12) Senior Planner Kernen Lien displayed a map of area, identifying the site in Perrinville across from the Post Office and a City owned parcel. He described: • Site history: 0 1996: Street Map Amendment and Street Vacation (ST-96-77 and ST-96-78) 0 1997: Contract Rezone (R-97-28) RS-12 to RS-8 0 2001: City Initiates Rezone from RS-8 back to RS-12 (R-01-168) ■ Settlement Agreement for PRD Submittal 0 2004: Site designated Single Family - Resource 0 2005: Angler's Crossing Plat/PRD (P-05-136 and PRD-05-137) 0 2017: Subdivision expired January 2017Changes since 1997 Changes since 1997 o Planned Residential Develop Code Changes ■ Requires 10% Usable Open space ■ Cannot count critical areas for usable open space requirement o Comprehensive Plan ■ Single Family — Resource ■ Compatible Zones — RSW-12, RS-12 and RS-20 ■ Current RS-8 zoning inconsistent with Comprehensive Plan Mr. Lien displayed a Comprehensive Plan map identifying the Single -Family - Resource, Single Family - Urban 3 (RS-10) and Single Family — Urban 1 (RS-8) designations. He reviewed: • Procedural history was for a specific development that has expired • Changes to the development code • Changes to Comprehensive Plan make RS-8 not consistent • Recommend initiating rezone from contract RS-8 back to RS-12 • Current property owner amenable to a rezone Development Services Director Shane Hope clarified the Council was not deciding tonight whether to approve the rezone, only whether to start the process. The process includes review and public hearing by the Planning Board and a recommendation to the City Council who makes final decision. Councilmember Fraley-Monillas asked the difference RS-8 and RS-12. Mr. Lien explained RS is single family residential, RS-8 is a 8,000 square foot minimum lot size and RS-12 is a 12,000 square foot minimum lot size. Councilmember Buckshnis asked if the CAO required 30% native vegetation in RS-12. Mr. Lien answered that was a requirement in RS-12 and RS-20 but not in RS-8. Councilmember Tibbott asked why RS-20 was not considered for that area due to the topography. Mr. Lien displayed a map illustrating the zoning for the surrounding areas; RS-8, RS-10 and RS-12. A rezone Edmonds City Council Draft Minutes March 7, 2017 Page 20 Packet Pg. 25 to RS-20 in that area would result in a small area of RS-20; RS-12 returns it to the previous zoning and is consistent with the area. Councilmember Tibbott asked if it was developable as RS-12 with the topography and requirement for 30% native vegetation. Mr. Lien said it would need to go through the process. Mr. Lien said a resolution will be scheduled on next week's Consent Agenda. COUNCIL PRESIDENT MESAROS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO EXTEND THE MEETING UNTIL 10:10. MOTION CARRIED UNANIMOUSLY. 5. AMENDMENT TO THE SALARY COMMISSION ORDINANCE HR Director Mary Ann Hardie relayed the proposed amendment to the recently adopted ordinance to change the requirement for the Salary Commission to meet annually to meeting each odd -numbered year. It was the consensus of the Council to schedule this item on the Consent Agenda. 9. MAYOR'S COMMENTS Mayor Earling advised he will be out of town next week. 10. COUNCIL COMMENTS Councilmember Teitzel announced Councilmembers Fraley-Monillas, Tibbott and he are hosting a Town Hall at the Swedish Edmonds Hospital on the 4th Floor in Auditorium B from 6:30 to 8:00 p.m. 11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) This item was not needed. 12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 13. ADJOURN With no further business, the Council meeting was adjourned at 10:04 p.m. Edmonds City Council Draft Minutes March 7, 2017 Page 21 Packet Pg. 26 4.3 City Council Agenda Item Meeting Date: 03/14/2017 Approval of claim and payroll checks. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #224401 through #224512 dated March 9, 2017 for $370,043.23. Approval of payroll check #62627 for $236.41. Staff Recommendation Approval of claim and payroll checks. Fiscal Impact Claims $370,043.23 Payroll $236.41 Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claim cks 03-09-17 FrequentlyUsedProjNumbers 03-09-17 payroll summary 03-07-17 Packet Pg. 27 vchlist 03/09/2017 9:52:27AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 224401 3/9/2017 072627 911 ETC INC 7000819 MONTHLY 911 DATABASE MAINT Monthly 911 database maint 512.000.31.518.88.48.00 Total: 224402 3/9/2017 073947 A WORKSAFE SERVICE INC 238825 PRE -EMPLOYMENT DRUG/ALCOHC WATER EMPLOYEE DRUG TEST 421.000.74.534.80.41.00 WATER EMPLOYEE ALCHOL TEST 421.000.74.534.80.41.00 Total: 224403 3/9/2017 070322 A&A LANGUAGE SERVICES INC 15-46853 KOREAN INTERPRETER 6Z106986E KOREAN INTERPRETER 6Z106986E 001.000.23.512.50.41.01 15-47162 ARABIC INTERPRETER 7Z93262 CC ARABIC INTERPRETER 7Z93262 CC 001.000.23.512.50.41.01 15-48005 ARABIC INTERPRETER 4ZO793023 ARABIC INTERPRETER 4ZO793023 001.000.23.512.50.41.01 Total: 224404 3/9/2017 075836 AAKAVS CONSULTING LLC EDMONDS/CITY/003 PW STREET, STORM, WATER, SEV) PW Street, Storm, Water, SewerAssE 111.000.68.542.90.41.00 PW Street, Storm, Water, SewerAssE 421.000.74.534.80.41.00 PW Street, Storm, Water, SewerAssE 422.000.72.531.90.41.00 PW Street, Storm, Water, SewerAssE 423.000.75.535.80.41.00 9.8% Sales Tax 111.000.68.542.90.41.00 9.8% Sales Tax 4.3.a Page: 1 Page: 1 Packet Pg. 28 vchlist 03/09/2017 9:52:27AM Bank code : usbank Voucher Date Vendor 224404 3/9/2017 075836 AAKAVS CONSULTING LLC 224405 3/9/2017 065052 AARD PEST CONTROL 224406 3/9/2017 061029 ABSOLUTE GRAPHIX 224407 3/9/2017 075470 ACCELA INC Voucher List City of Edmonds Invoice (Continued) 381590 381861 317296 I NV-ACC28744 224408 3/9/2017 072189 ACCESS INFORMATION MANAGEMENT 1877712 224409 3/9/2017 063862 ALPINE PRODUCTS INC TM-164660 PO # Description/Account 421.000.74.534.80.41.00 9.8% Sales Tax 422.000.72.531.90.41.00 9.8% Sales Tax 423.000.75.535.80.41.00 Total : MEADOWDALE CC PEST CONTROI MEADOWDALE CC PEST CONTROI 001.000.64.576.80.41.00 PM & SENIOR CENTER PEST CONI PM & SENIOR CENTER PEST CONI 001.000.64.576.80.41.00 Total P&R WINTER PICKLE -BALL LEAGU P&R WINTER PICKLE -BALL LEAGU 001.000.64.571.25.31.00 9.8% Sales Tax 001.000.64.571.25.31.00 Total LEGISLATIVE MANAGEMENT - AGE LEGISLATIVE MANAGEMENT - AGE 001.000.25.514.30.48.00 Total STORAGE OF DOCUMENTS 03/01/1 STORAGE OF DOCUMENTS 03/01/2 001.000.25.514.30.41.00 Total OVD TRAFFIC CALMING PROJECT OVD Traffic Calming Project - Center 112.000.68.595.33.41.00 4.3.a Page: 2 Page: 2 Packet Pg. 29 vchlist 03/09/2017 9:52:27AM Bank code : usbank Voucher Date Vendor 224409 3/9/2017 063862 ALPINE PRODUCTS INC 224410 3/9/2017 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds 4.3.a Page: 3 Invoice PO # Description/Account Amoun (Continued) Y Freight w 112.000.68.595.33.41.00 126.8z U 9.8% Sales Tax c 112.000.68.595.33.41.00 74.6E >, Total: 836.5( Q. 1990043660 PUBLIC WORKS OMC LOBBY MAT: a PUBLIC WORKS OMC LOBBY MATE E 001.000.65.518.20.41.00 1.6' .2 PUBLIC WORKS OMC LOBBY MATE ,- 111.000.68.542.90.41.00 6.1' o PUBLIC WORKS OMC LOBBY MAT: > 421.000.74.534.80.41.00 6.1' PUBLIC WORKS OMC LOBBY MAT: a 422.000.72.531.90.41.00 6.1' Q PUBLIC WORKS OMC LOBBY MATE r- 423.000.75.535.80.41.00 0 6.1' M PUBLIC WORKS OMC LOBBY MATE 511.000.77.548.68.41.00 6.0E 9.8% Sales Tax c 001.000.65.518.20.41.00 0.1E M 9.8% Sales Tax N 111.000.68.542.90.41.00 0.6( 9.8% Sales Tax E 421.000.74.534.80.41.00 0.6( 'cy 9.8% Sales Tax 422.000.72.531.90.41.00 0.6( 9.8% Sales Tax 423.000.75.535.80.41.00 0.6( 9.8% Sales Tax ca 511.000.77.548.68.41.00 0.5� Q 1990043661 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.6E Page: 3 Packet Pg. 30 vchlist 03/09/2017 9:52:27AM Bank code : usbank Voucher Date Vendor 224410 3/9/2017 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds 4.3.a Page: 4 Invoice PO # Description/Account Amoun (Continued) Y FLEET DIVISION MATS 4) 511.000.77.548.68.41.00 18.4( U 9.8% Sales Tax c 511.000.77.548.68.24.00 0.5E >, 9.8% Sales Tax Q. 511.000.77.548.68.41.00 1.8( c 1990055023 WWTP: 3/1/17 UNIFORMS, TOWEL; M wwtp uniforms E 423.000.76.535.80.24.00 5.1( 2 wwtp mats & towels o 423.000.76.535.80.41.00 115.9E — 9.8% Sales Tax o 423.000.76.535.80.24.00 0.5( a 9.8% Sales Tax Q 423.000.76.535.80.41.00 11.31 . . 1990055024 PARKS MAINT UNIFORM SERVICE r- 0 PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 52.0:.. 1990058914 PUBLIC WORKS OMC LOBBY MATE ~ PUBLIC WORKS OMC LOBBY MATE c 001.000.65.518.20.41.00 1.6' A PUBLIC WORKS OMC LOBBY MATE CD N 111.000.68.542.90.41.00 6.1' PUBLIC WORKS OMC LOBBY MAT: E 421.000.74.534.80.41.00 6.1' .m PUBLIC WORKS OMC LOBBY MAT: 422.000.72.531.90.41.00 6.1' c PUBLIC WORKS OMC LOBBY MAT: E E 423.000.75.535.80.41.00 6.1' u PUBLIC WORKS OMC LOBBY MATS r r 511.000.77.548.68.41.00 6.0E Q 9.8% Sales Tax 001.000.65.518.20.41.00 0.1 E 9.8% Sales Tax Page: 4 Packet Pg. 31 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds 4.3.a Page: 5 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 224410 3/9/2017 069751 ARAMARK UNIFORM SERVICES (Continued) Y 111.000.68.542.90.41.00 0.6( W 9.8% Sales Tax 421.000.74.534.80.41.00 0.6( c 9.8% Sales Tax ;, 422.000.72.531.90.41.00 0.6( Q. 9.8% Sales Tax 423.000.75.535.80.41.00 c 0.6( 9.8% Sales Tax E 511.000.77.548.68.41.00 0.5� 1990058915 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS o 511.000.77.548.68.24.00 CU 5.6E o FLEET DIVISION MATS a 511.000.77.548.68.41.00 18.4( Q 9.8% Sales Tax 511.000.77.548.68.24.00 0.5( c 9.8% Sales Tax .. 511.000.77.548.68.41.00 1.8( Total: 308.4, d� 224411 3/9/2017 071124 ASSOCIATED PETROLEUM 1048099-IN WWTP: 2/24/17 DIESEL FUEL G r� 2/24/17 DIESEL FUEL ULSD #2 DYE c 423.000.76.535.80.32.00 N 5,008.7� 9.8% Sales Tax E 423.000.76.535.80.32.00 490.8( 'M Total: 5,499.6E 224412 3/9/2017 070305 AUTOMATIC FUNDS TRANSFER 92795 OUT SOURCING OF UTILITY BILLS m UB Outsourcing area #100 Printing E 422.000.72.531.90.49.00 91.4E UB Outsourcing area #100 Printing Q 421.000.74.534.80.49.00 91.4E UB Outsourcing area #100 Printing 423.000.75.535.80.49.00 94.2: UB Outsourcing area #100 Postage Page: 5 Packet Pg. 32 vchlist 03/09/2017 9:52:27AM Bank code : usbank Voucher Date Vendor 224412 3/9/2017 070305 AUTOMATIC FUNDS TRANSFER Voucher List City of Edmonds 4.3.a Page: 6 Invoice PO # Description/Account Amoun (Continued) Y 421.000.74.534.80.42.00 326.9( aUi UB Outsourcing area #100 Postage 423.000.75.535.80.42.00 326.9( c 9.6% Sales Tax 422.000.72.531.90.49.00 8.7£ Q. 9.6% Sales Tax 421.000.74.534.80.49.00 c 8.7£ 9.6% Sales Tax E 423.000.75.535.80.49.00 9.0Z 1° 92877 OUT SOURCING OF UTILITY BILLS UB Outsourcing area #400 Printing o 422.000.72.531.90.49.00 126.3< > UB Outsourcing area #400 Printing a 421.000.74.534.80.49.00 126.3: Q UB Outsourcing area #400 Printing 423.000.75.535.80.49.00 130.10 c UB Outsourcing area #400 Postage .. 421.000.74.534.80.42.00 452.3( UB Outsourcing area #400 Postage 423.000.75.535.80.42.00 452.2� c 9.6% Sales Tax r) 422.000.72.531.90.49.00 12.1 < CD 9.6% Sales Tax 421.000.74.534.80.49.00 12.1 < E 9.6% Sales Tax M 423.000.75.535.80.49.00 12.4� 92951 OUT SOURCING OF UTILITY BILLS c UB Outsourcing area #200 Printing m E 422.000.72.531.90.49.00 90.2( u UB Outsourcing area #200 Printing 421.000.74.534.80.49.00 r 90.2( Q UB Outsourcing area #200 Printing 423.000.75.535.80.49.00 92.9z UB Outsourcing area #200 Postage Page: 6 Packet Pg. 33 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds 4.3.a Page: 7 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 224412 3/9/2017 070305 AUTOMATIC FUNDS TRANSFER (Continued) Y 421.000.74.534.80.42.00 321.3� w UB Outsourcing area #200 Postage 423.000.75.535.80.42.00 321.3� c 9.6% Sales Tax ;, 422.000.72.531.90.49.00 8.6E Q. 9.6% Sales Tax 421.000.74.534.80.49.00 c 8.6( 9.6% Sales Tax E 423.000.75.535.80.49.00 8.9, 93009 OUT SOURCING OF UTILITY BILLS UB Outsourcing area #700 Printing o 422.000.72.531.90.49.00 cu 22.8� > UB Outsourcing area #700 Printing a 421.000.74.534.80.49.00 22.8� UB Outsourcing area #700 Printing Q 423.000.75.535.80.49.00 23.5E c UB Outsourcing area #700 Postage .. 421.000.74.534.80.42.00 100.90 UB Outsourcing area #700 Postage 423.000.75.535.80.42.00 100.9 1 c 9.6% Sales Tax Cl) 422.000.72.531.90.49.00 2.2( N 9.6% Sales Tax 421.000.74.534.80.49.00 2.2( E 9.6% Sales Tax 423.000.75.535.80.49.00 2.2E Total: 3,502.0; CD t 224413 3/9/2017 001801 AUTOMATIC WILBERT VAULT CO 47947 ROUGH BOX - HERB ROUGH BOX - HERB cvo 130.000.64.536.20.34.00 r 474.0( Q 48064 ROUGH BOX - SCOTT ROUGH BOX - SCOTT 130.000.64.536.20.34.00 474.0( 48065 ROUGH BOX - FISK Page: 7 Packet Pg. 34 vchlist 03/09/2017 9:52:27AM Bank code : usbank Voucher Date Vendor 224413 3/9/2017 001801 AUTOMATIC WILBERT VAULT CO 224414 3/9/2017 075629 AV CAPTURE ALL INC Voucher List City of Edmonds Invoice (Continued) 1321 224415 3/9/2017 069076 BACKGROUND INVESTIGATIONS INC COE0217 224416 3/9/2017 066673 BILLS BLUEPRINT INC 540617 548232 224417 3/9/2017 073760 BLUELINE GROUP LLC 13104 13107 224418 3/9/2017 018495 CALPORTLAND COMPANY 93157330 PO # Description/Account ROUGH BOX - FISK 130.000.64.536.20.34.00 Total: RECORDING SYSTEM ANNUAL FEE RECORDING SYSTEM ANNUAL FEE 001.000.23.512.50.49.00 Total PRE -EMPLOYMENT BACKGROUND 11x STATEWIDE BACKGROUND CH 001.000.22.518.10.41.00 Total E3DD.DUPLICATE PAYMENT E3DD.Duplicate Payment 112.000.68.595.33.41.00 E4GB.CONTRACT DOC COPIES E4GB.Contract Doc Copies 423.200.75.594.35.41.00 Total E6FB.SERVICES THRU FEBRUARY E6FB.Services thru February 2017 422.200.72.594.31.41.00 E6JC.SERVICES THRU FEBRUARY E6JC.Services thru February 2017 421.200.74.594.34.41.00 Total ENG 15TH WALKWAY PROJECT - C Eng 15th Walkway Project - Gravel 112.000.68.542.61.41.00 9.5% Sales Tax 112.000.68.542.61.41.00 4.3.a Page: 8 Page: 8 Packet Pg. 35 vchlist 03/09/2017 9:52:27AM Bank code : usbank Voucher Date Vendor 224418 3/9/2017 018495 018495 CALPORTLAND COMPANY 224419 3/9/2017 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds 4.3.a Page: 9 Invoice PO # Description/Account Amoun (Continued) Total : 269.0i � U 17020949 FLEET COPIER/ USAGE W Fleet Copier/ Usage — 511.000.77.548.68.45.00 48.6, 9.8% Sales Tax M 511.000.77.548.68.45.00 4.7E 17020953 WATER SEWER COPIER/ USAGE Water Sewer Copier/ Usage E 421.000.74.534.80.45.00 68.& .cu Water Sewer Copier/ Usage 423.000.75.535.80.45.00 68.8. 9.8% Sales Tax 421.000.74.534.80.45.00 6.7E o 9.8% Sales Tax a 423.000.75.535.80.45.00 6.7, Q 17020954 PW ADMIN COPIER r- PW Office Copier / Usage rn 001.000.65.518.20.45.00 94.5E PW Office Copier / Usage ti 111.000.68.542.90.45.00 53.6( d6 PW Office Copier / Usage G r� 421.000.74.534.80.45.00 37.8: PW Office Copier / Usage 423.000.75.535.80.45.00 37.8: E PW Office Copier / Usage 511.000.77.548.68.45.00 37.8, 9.8% Sales Tax 001.000.65.518.20.45.00 9.2 9.8% Sales Tax t 111.000.68.542.90.45.00 5.2E crvo 9.8% Sales Tax Q 422.000.72.531.90.45.00 5.2E 9.8% Sales Tax 421.000.74.534.80.45.00 3.7' Page: 9 Packet Pg. 36 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds 4.3.a Page: 10 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 224419 3/9/2017 073029 CANON FINANCIAL SERVICES (Continued) 9.8% Sales Tax 511.000.77.548.68.45.00 3.7' PW Office Copier / Usage 422.000.72.531.90.45.00 53.6( 9.8% Sales Tax 423.000.75.535.80.45.00 3.7' Total: 550.6i 224420 3/9/2017 003510 CENTRAL WELDING SUPPLY RN0217012 P&R: CARBON DIOXIDE & HELIUM HELIUM 001.000.64.571.28.45.00 13.1 CARBON DIOXIDE 001.000.64.576.80.45.00 13.1 £ Total: 26.3E 224421 3/9/2017 069457 CITY OF EDMONDS E4GB.ENG20170076 E4GB.ENG20170076 ROW PERMIT E4GB.ENG20170076 ROW Permit 423.200.75.594.35.41.00 335.0( Total: 335.0( 224422 3/9/2017 073135 COGENT COMMUNICATIONS INC MAR-17 C/A CITYOFED00001 Mar-17 Fiber Optics Internet Connect 512.000.31.518.87.42.00 406.1( Total: 406.1( 224423 3/9/2017 065683 CORRY'S FINE DRY CLEANING FEB 2017 DRY CLEANING JAN/FEB - EDMONI CLEANING/LAUNDRY JAN/FEB 201 ' 001.000.41.521.22.24.00 626.8' Total: 626.8' 224424 3/9/2017 075925 CROSSROADS STRATEGIES LLC 1011782 FEDERAL LOBBYIST FOR FEBRUAI Federal lobbyist for February 2017 001.000.61.511.70.41.00 5,000.0( Total: 5,000.0( 224425 3/9/2017 005965 CUES INC 475365 SEWER - SOFTWARE UPGRADE Page: 10 Packet Pg. 37 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds 4.3.a Page: 11 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 224425 3/9/2017 005965 CUES INC (Continued) Sewer - Software upgrade 423.000.75.535.80.49.00 2,900.0( Total: 2,900.0( 224426 3/9/2017 075826 DAHN DESIGN LLC 3 E4MB.INTERPRETIVE SIGNS - PRO E4MB.Interpretive Signs - Production 016.000.66.518.30.41.00 1,270.0( Total: 1,270.0( 224427 3/9/2017 006200 DAILY JOURNAL OF COMMERCE 3322589 BUSINESS RECRUITMENT ADS FOI Business recruitment ads for Februar 001.000.61.558.70.41.40 540.0( Total: 540.0( 224428 3/9/2017 068190 DATEC INC 33036 INV#33036 - EDMONDS PD DESKTOP CRADLE/DUAL MONITOF 511.100.77.594.48.64.00 319.2( Freight 511.100.77.594.48.64.00 15.0( 9.8% Sales Tax 511.100.77.594.48.64.00 32.7E Total: 366.9E 224429 3/9/2017 075947 DETHLEFS, LARA 3/3 REFUND 3/3/17 REFUND 3/3/17 REFUND 001.000.239.200 166.0( Total: 166.0( 224430 3/9/2017 070244 DUANE HARTMAN & ASSOCIATES INC 17-2647.2 E7CA.TO 17-01.SERVICES THRU 2/ E7CA.TO 17-01.Services thru 2/12/1 i 112.000.68.542.30.41.00 4,065.3E Total: 4,065.31 224431 3/9/2017 074302 EDMONDS HARDWARE & PAINT LLC 002023 PM: KEY HOLDERS PM: KEY HOLDERS 001.000.64.576.80.31.00 5.9£ Page: 11 Packet Pg. 38 vchlist 03/09/2017 9:52:27AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 224431 3/9/2017 074302 EDMONDS HARDWARE & PAINT LLC (Continued) 9.8% Sales Tax 001.000.64.576.80.31.00 002067 PM: SOLDER PM:SOLDER 001.000.64.576.80.31.00 9.8% Sales Tax 001.000.64.576.80.31.00 Total: 224432 3/9/2017 069523 EDMONDS P&R YOUTH SCHOLARSHIP 5604 RAFIPOUR 5604 SURI RAFIPOUR YOUTH SCHi 5604 SURI RAFIPOUR YOUTH SCHi 122.000.64.571.20.49.00 Total 224433 3/9/2017 038500 EDMONDS SENIOR CENTER 2/25 DDD 2/25/17 DADDY DAUGHTER DANCE 2/25/17 DADDY DAUGHTER DANCE 001.000.64.571.22.41.00 Total 224434 3/9/2017 008705 EDMONDS WATER DIVISION 7-05276 CEMETERY SEWER & STORM 820 CEMETERY SEWER & STORM 820 130.000.64.536.50.47.00 Total 224435 3/9/2017 009350 EVERETT DAILY HERALD EDH745211 CITY ORDINANCES 4058 - 4061 CITY ORDINANCE SUMMARY 4058 001.000.25.514.30.41.40 EDH745579 LEGAL NOTICE: 2017 SEWER LINE Legal Notice: 2017 Sewer Line 001.000.62.558.60.41.40 Total 224436 3/9/2017 009410 EVERETT STEEL INC 165609 TRAFFIC - STEEL POSTS FOR 2121 Traffic - Steel Posts for 212th 111.000.68.542.64.31.00 4.3.a Page: 12 Page: 12 Packet Pg. 39 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds 4.3.a Page: 13 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 224436 3/9/2017 009410 EVERETT STEEL INC (Continued) 9.8% Sales Tax 111.000.68.542.64.31.00 4.8, Total: 224437 3/9/2017 067599 EWING ELECTRIC INC M1014.1 WWTP: 1/16/17 SERVICE - 2 HRS L, 1/16/17 Services 2 hrs - Building 500 423.000.76.535.80.48.00 9.8% Sales Tax 423.000.76.535.80.48.00 Total 224438 3/9/2017 066378 FASTENAL COMPANY WAMOU43176 PM: SPANNER DRIVER, BIT PM: SPANNER DRIVER, BIT 001.000.64.576.80.31.00 9.8% Sales Tax 001.000.64.576.80.31.00 WAMOU43239 PM: HSECLMPS PM:HSECLMPS 001.000.64.576.80.31.00 9.8% Sales Tax 001.000.64.576.80.31.00 WAMOU43245 PM: SPANNER DRIVER PM: SPANNER DRIVER 001.000.64.576.80.31.00 9.8% Sales Tax 001.000.64.576.80.31.00 Total 224439 3/9/2017 067042 FINAL TOUCH FINISHING 5272 ETIQUETTE 5272 ETIQUETTE INSTRUCTION 5272 ETIQUETTE INSTRUCTION 001.000.64.571.22.41.00 Total 224440 3/9/2017 071562 FORMA DSP-02-2.28.17 DAYTON ST SIGNS DAYTON ST SIGNS Page: 13 Packet Pg. 40 vchlist 03/09/2017 9:52:27AM Bank code : usbank Voucher Date Vendor 224440 3/9/2017 071562 FORMA 224441 3/9/2017 011900 FRONTIER Voucher List City of Edmonds 4.3.a Page: 14 Invoice PO # Description/Account Amoun (Continued) Y 132.000.64.594.76.41.00 2,139.6' w Total: 2,139.6' U 206-188-0247 TELEMETRY MASTER SUMMARY TELEMETRY MASTER SUMMARY a 421.000.74.534.80.42.00 261.0: TELEMETRY MASTER SUMMARY A, 423.000.75.535.80.42.00 261.0E E 253-003-6887 LIFT STATION #6 VG SPECIAL ACCI .@ LIFT STATION #6 VG SPECIAL ACCI U 4" 423.000.75.535.80.42.00 41.9. 253-012-9189 WWTP: 2/25-3/24/17 AUTO DIALER f° 2/25-3/24/17 AUTO DIALER - 1 VOIC o 423.000.76.535.80.42.00 41.3z a 425-745-5055 MEADOWDALE PRESCHOOL PHO� Q MEADOWDALE PRESCHOOL PHO� 001.000.64.571.29.42.00 121.6, rn FAC MAINT IP LINE (10 + TAX) 001.000.66.518.30.42.00 10.9E 425-771-5553 WWTP: 2/250-3/24/17 AUTO DIALEF d6 2/250-3/24/17 AUTO DIALER - 1 BU, M 423.000.76.535.80.42.00 114.E 1 c 425-774-1031 LIFT STATION #8 VG SPECIAL ACCI Y LIFT STATION #8 TWO VOICE GRAI U 423.000.75.535.80.42.00 47.21 425-776-1281 SNO-ISLE LIBRARY ELEVATOR PH( SNO-ISLE LIBRARY ELEVATOR PH( 001.000.66.518.30.42.00 c 53.8( m 425-776-5316 425-776-5316 PARKS MAINT FAX LII E t 425-776-5316 PARKS MAINT FAX LII U a 001.000.64.576.80.42.00 98.4' Q 425-776-6829 CITY HALL ALARM LINES 121 5TH P CITY HALL FIRE AND INTRUSION AI 001.000.66.518.30.42.00 131.1 E Page: 14 Packet Pg. 41 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 224441 3/9/2017 011900 011900 FRONTIER (Continued) 224442 3/9/2017 068617 GLEISNER, BARBARA 5414 QIGONG 5421 TAI CHI 5424 TAI CHI 5426 TAI CHI 224443 3/9/2017 072515 GOOGLE INC 3363743590 224444 3/9/2017 012190 GORSUCH, BRUCE 5306 GENEOLOGY 224445 3/9/2017 071446 GREAT FLOORS COMMERCIAL SALES 773215V006 PO # Description/Account Total 5414 QIGONG INSTRUCTION 5414 QIGONG INSTRUCTION 001.000.64.571.27.41.00 5421 TAI CHI INSTRUCTION 5421 TAI CHI INSTRUCTION 001.000.64.571.27.41.00 5424 TAI CHI INSTRUCTION 5424 TAI CHI INSTRUCTION 001.000.64.571.27.41.00 5426 TAI CHI INSTRUCTION 5426 TAI CHI INSTRUCTION 001.000.64.571.27.41.00 Total BILLING ID# 5030-2931-5908 Google Apps - Feb-2017 512.000.31.518.88.48.00 Total 5306 GENEOLOGY INSTRUCTION 5306 GENEOLOGY INSTRUCTION 001.000.64.571.22.41.00 Total CITY HALL CARPET REPLACEMEN' City Hall Carpet Replacement 016.000.66.518.30.48.00 9.8% Sales Tax 016.000.66.518.30.48.00 Total : 224446 3/9/2017 065764 HASNER, THOMAS W 26 LEOFF 1 MEDICAL REIMBURSEMEI MEDICARE PREMIUM, PRESCRIPTI 009.000.39.517.20.23.00 4.3.a Page: 15 Page: 15 Packet Pg. 42 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds 4.3.a Page: 16 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 224446 3/9/2017 065764 065764 HASNER, THOMAS W (Continued) Total: 1,545.6E 224447 3/9/2017 071417 HD SUPPLY WATERWORKS LTD G737967 ENG 15TH WALKWAY SUPPLIES Eng 15th Walkway Supplies 112.000.68.542.61.41.00 1,297.4( 7.7% sales tax 112.000.68.542.61.41.00 99.9( Total: 1,397.3( 224448 3/9/2017 013140 HENDERSON, BRIAN 23 LEOFF 1 MEDICAL REIMBURSEMEI OVERAGE AMOUNT FROM ORIGIN 009.000.39.517.20.23.00 10.8( Total: 10.8( 224449 3/9/2017 075119 HOPE, SHANE 2-2017 HOPE MILEAGE 2/2017 Hope Mileage 2/2017 001.000.62.524.10.43.00 28.6 1 Tota I : 28.6 i 224450 3/9/2017 075950 HUPF PROPERTIES LLC 3-55675 #61151461-SK UTILITY REFUND #61151461-SK Utility refund due to 411.000.233.000 283.1 ! Total: 283.1 ! 224451 3/9/2017 060165 HWA GEOSCIENCES INC 27257 E6MB.TO 16-01.SERVICES THRU 2/ E6MB.TO 16-01.Services thru 2/26/1 , 125.000.64.576.80.41.00 1,635.8� Total: 1,635.8! 224452 3/9/2017 072041 IBS INCORPORATED 637545-1 PM: GOGGLE FACE SHIELD PM: GOGGLE FACE SHIELD 001.000.64.576.80.31.00 125.3E 9.8% Sales Tax 001.000.64.576.80.31.00 12.2! Total: 137.6! 224453 3/9/2017 073548 INDOFF INCORPORATED 2925213 OFFICE SUPPLIES - DSD Page: 16 Packet Pg. 43 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds 4.3.a Page: 17 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 224453 3/9/2017 073548 INDOFF INCORPORATED (Continued) Y Office Supplies - DSD w 001.000.62.524.10.31.00 139.7, U 2925299 DYMO LABELS o DYMO #30254 Address Labels (Qty 2 001.000.31.514.23.31.00 28.1 Q. 9.8% Sales Tax 001.000.31.514.23.31.00 c 2.7E m 2926284 SWINGLINE HIGH CAPACITY STAPI E Swingline High Capacity Staples #35! f° 001.000.31.514.23.31.00 13.2( 9.8% Sales Tax o 001.000.31.514.23.31.00 w 1.3( o Total: 185Z a Q. 224454 3/9/2017 014940 INTERSTATE BATTERY SYSTEMS 300-10018421 STORM - WORK JACKET - K HARRI Q Storm - Work Jacket - K Harris r- 422.000.72.531.90.24.00 39.9: rn 9.8% Sales Tax 422.000.72.531.90.24.00 3.9, Total: 43.8, d6 0 224455 3/9/2017 063419 INTOXIMETERS INC 557015 INV#557015 - EDMONDS PD FOR C o ALCO-SENSOR FST MOUTHPIECE; Y 001.000.23.523.30.49.00 52.0( Freight 001.000.23.523.30.49.00 10.8: 9.8% Sales Tax 001.000.23.523.30.49.00 c 6.1 m Total: 69.0: t U 224456 3/9/2017 070250 IRON MOUNTAIN 201234981 02-17 OFF SITE DATA STORAGE SE r Q Feb-2017 Off site data storage servic, 512.000.31.518.88.41.00 210.1( Total: 210.1E Page: 17 Packet Pg. 44 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds 4.3.a Page: 18 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 224457 3/9/2017 072650 KCDA PURCHASING COOPERATIVE 300130107 INV#300130107 ACCT#100828 - EDI MAGNETIC WHITE BOARD (STREE 001.000.41.521.22.35.00 199.0( HANDLING FEE 001.000.41.521.22.35.00 48.7E 9.8% Sales Tax 001.000.41.521.22.35.00 19.5( 224458 3/9/2017 068401 KING CO OFFICE OF FINANCE 224459 3/9/2017 075259 KOENIG, KIMBERLY 224460 3/9/2017 067568 KPG INC 76007 BID-02172017 22717 224461 3/9/2017 075949 LABORATORY CORP OF AMERICA 43585835 224462 3/9/2017 075948 M&M KIDS SPORTS 224463 3/9/2017 072320 MACK, LINDA 5505 TENNIS AQ33567 Total WLRD WRIA 8 - AWARD 114450 - 3F WLRD WRIA 8 - Award 114450 - 3rd 422.000.72.531.90.51.00 Total BID GRANT REIMBURSEMENT TO E BID Grant to DEMA for marketing anc 140.000.61.558.70.41.00 Total E3DD.SERVICES THRU 2/25/17 E3DD.Services thru 2/25/17 112.000.68.595.33.41.00 Total PRE -EMPLOYMENT SCREENING (F PRE -EMPLOYMENT SCREENING (F 001.000.22.521.10.41.00 Total 5505 TENNIS INSTRUCTION 5505 TENNIS INSTRUCTION 001.000.64.571.25.41.00 Total SICK LEAVE BUYBACK REIMBURSE REIMBURSEMENT FOR OT 2/1/17-2 001.000.41.521.71.11.00 Page: 18 Packet Pg. 45 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds 4.3.a Page: 19 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 224463 3/9/2017 072320 MACK, LINDA (Continued) Y AQ33567 SICK LEAVE BUYBACK REIMBURSE w REIMBURSMENT FOR OT 10/26/16- 001.000.41.521.71.11.00 20.1E o Total: 40.3; 224464 3/9/2017 075480 MADATH, DONNA 5519 MAKE ART 5519 MAKE ART TOGETHER INSTR 5519 MAKE ART TOGETHER INSTR 001.000.64.571.22.41.00 43.2( E Total: 43.2( 224465 3/9/2017 075769 MAILFINANCE INC N6213397 E-CERTIFIED 11/29/2016 - 02/27/201 0 N16073501 E-CERTIFIED 11/29/201f 5 001.000.25.514.30.45.00 192.0( 0- 9.8% Sales Tax a 001.000.25.514.30.45.00 18.8, Q N6356814 POSTAGE MACHINE LEASE 11/23/2 N16073386 POSTAGE MACHINE LE c rn 001.000.25.514.30.45.00 1,542.6( 9.8% Sales Tax ti 001.000.25.514.30.45.00 151.1 £ d6 N6366552 E-CERTIFIED 02/28/2017 - 05/27/20' G N16073501 E-CERTIFIED 02/28/201' o 001.000.25.514.30.45.00 192.0( Y 9.8% Sales Tax 001.000.25.514.30.45.00 18.8, . Total: 2,115.4, 224466 3/9/2017 075921 MALONE, JAKE 2/2-2/23 GYM ATTEND 2/2-2/23/17 VOLLEYBALL GYM ATTE m 2/2-2/23/17 VOLLEYBALL GYM ATTE E 001.000.64.571.25.41.00 132.0( U Total: 132.0( r Q 224467 3/9/2017 072223 MILLER, DOUG 2/1-2/15 GYM MONITOR 2/1-2/15/17 BASKETBALL GYM MON 2/1-2/15/17 BASKETBALL GYM MON 001.000.64.571.25.41.00 104.5( Page: 19 Packet Pg. 46 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds 4.3.a Page: 20 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 224467 3/9/2017 072223 072223 MILLER, DOUG (Continued) Total: 104.5( 224468 3/9/2017 020900 MILLERS EQUIP & RENTALL INC 251336 PM: BLN JETTY TRACKHOE PM: BLN JETTY TRACKHOE 001.000.64.576.80.45.00 3,307.6E 9.8% Sales Tax 001.000.64.576.80.45.00 324.1 E Total: 3,631.8( 224469 3/9/2017 068662 MINNIHAN, TERRY 24 LEOFF 1 MEDICAL REIMBURSMEN' OVERAGE AMOUNT FROM ORIGIN] 009.000.39.517.20.23.00 2,058.0( Total: 2,058.0( 224470 3/9/2017 072746 MURRAY SMITH & ASSOCIATES 15-1662-22 E4JC.SERVICES THRU 1/31/17 E4JC.Services thru 1/31/17 421.200.74.594.34.41.00 6,000.5( 16-1852-7 E6JB.SERVICES THRU 1/31/17 E6JB.Services thru 1/31/17 421.200.74.594.34.41.00 30,901.0( Total: 36,901.5( 224471 3/9/2017 071083 MYSTAIRE INC 0006139-IN INV#0006139-IN - EDMONDS PD MY-2818 CYANOACRYLATE FILTER 001.000.41.521.80.31.00 600.0( Freight 001.000.41.521.80.31.00 84.1: Tota I : 684.1 < 224472 3/9/2017 064570 NATIONAL SAFETY INC 0461745-IN WATER - BOOTS Water - Boots 421.000.74.534.80.31.00 106.8( 9.8% Sales Tax 421.000.74.534.80.31.00 10.4E Total: 117.2E 224473 3/9/2017 075539 NATURE INSIGHT CONSULTING 4 WILLOW CREEK DAYLIGHTING PR1 Page: 20 Packet Pg. 47 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds 4.3.a Page: 21 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 224473 3/9/2017 075539 NATURE INSIGHT CONSULTING (Continued) Tasks 1 - 4: Parks Project Mgmt and 125.000.64.575.50.41.00 1,218.7! Task 5: Engineering Dept Tasks 422.200.72.594.31.41.00 312.5( Tota I : 1.531.2! 224474 3/9/2017 070855 NAVIA BENEFIT SOLUTIONS 10075545 224475 3/9/2017 064006 NORTH WEST INSTRUMENT SERVICES 13338 224476 3/9/2017 068451 NORTHEND TRUCK EQUIPMENT INC 1033338 224477 3/9/2017 066391 NORTHSTAR CHEMICAL INC 99079 224478 3/9/2017 070319 NORTHWEST ASSESSMENT SVCS 1797 NAVIA BENEFITS FEB17 ENROLLMENT FEE, PARTICIPANT F 001.000.22.518.10.41.00 Total INV#13338 - EDMONDS PD ANALYTICAL/BALANCE #41343763f 001.000.41.521.80.41.00 ANALYTICAL/BALANCE #41343765� 001.000.41.521.80.41.00 9.8% Sales Tax 001.000.41.521.80.41.00 Total UNIT E128PR -PARTS Unit E128PR -Parts 511.100.77.594.48.64.00 9.8% Sales Tax 511.100.77.594.48.64.00 Total WWTP: 2/24/17 SODIUM BISULFITI 2/24/17 Sodium Bisulfite 423.000.76.535.80.31.54 9.8% Sales Tax 423.000.76.535.80.31.54 Total INV 1797 PRE -EMPLOY PSYCHOLC Page: 21 Packet Pg. 48 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 224478 3/9/2017 070319 NORTHWEST ASSESSMENT SVCS (Continued) 224479 3/9/2017 061013 NORTHWEST CASCADE INC PO # Description/Account PRE -EMPLOY PSYCH - SAUNDERS 001.000.41.521.10.41.00 Total 0550253422 HICKMAN PARK HONEY BUCKET HICKMAN PARK HONEY BUCKET 001.000.64.576.80.45.00 0550253423 YOST PARK HONEY BUCKET YOST PARK HONEY BUCKET 001.000.64.576.80.45.00 0550253424 HAINES WHARF PARK HONEY BUC HAINES WHARF PARK HONEY BUC 001.000.64.576.80.45.00 0550253425 PINE STREET PARK HONEY BUCK[ PINE STREET PARK HONEY BUCKE 001.000.64.576.80.45.00 0550253426 SIERRA PARK HONEY BUCKET SIERRA PARK HONEY BUCKET 001.000.64.576.80.45.00 0550253427 WILLOW CREEK FISH HATCHERY I WILLOW CREEK FISH HATCHERY 1 001.000.64.576.80.45.00 0550253428 CIVIC FIELD 6TH & BELL HONEY Bl CIVIC FIELD 6TH & BELL HONEY B( 001.000.64.576.80.45.00 0550253429 EDMONDS ELEMENTARY HONEY B EDMONDS ELEMENTARY HONEY B 001.000.64.576.80.45.00 0550253430 MADRONA HONEY BUCKET MADRONA HONEY BUCKET 001.000.64.576.80.45.00 0550253431 MARINA BEACH HONEY BUCKET MARINA BEACH HONEY BUCKET 001.000.64.576.80.45.00 0550253432 CIVIC CENTER 6TH & EDMONDS H, 4.3.a Page: 22 Amoun U) U a� 375.0( U 375.0( c L M Q. 587.6, E cu 309.2' L� 0 218.7£ o a Q. Q 113.8E 0 a� 113.8E rn 0 M 113.8E o U 113.8E M c 111.6E E t U 0 111.6E Q 1,394.Z Page: 22 Packet Pg. 49 vchlist 03/09/2017 9:52:27AM Bank code : usbank Voucher Date Vendor 224479 3/9/2017 061013 NORTHWEST CASCADE INC 224480 3/9/2017 025690 NOYES, KARIN 224481 3/9/2017 070306 OBERG, WILLIAM 224482 3/9/2017 063511 OFFICE MAX INC Voucher List City of Edmonds Invoice (Continued) 0550253433 000 00 718 22 065458 957568 224483 3/9/2017 026200 OLYMPIC VIEW WATER DISTRICT 0000130 0001520 PO # Description/Account CIVIC CENTER 6TH & EDMONDS H, 001.000.64.576.80.45.00 CIVIC FIELD 6TH & EDMONDS HON CIVIC FIELD 6TH & EDMONDS HON 001.000.64.576.80.45.00 Total PLANNING BOARD MINUTES 2/22/2 Planning Board Minutes 2/22/2017 001.000.62.558.60.41.00 Total LEOFF 1 MEDICAL REIMBURSEMEI OVERAGE AMOUNT FROM ORIGIN] 009.000.39.517.20.23.00 Total P&R ADMIN: THERMAL PAPER ROL P&RADMIN: THERMAL PAPER ROL 001.000.64.571.21.31.00 9.8% Sales Tax 001.000.64.571.21.31.00 SEWER TV TRUCK -INK Sewer TV Truck -Ink 423.000.75.535.80.31.00 9.8% Sales Tax 423.000.75.535.80.31.00 Total PLANTER IRRIGATION 220TH ST S\ PLANTER IRRIGATION 220TH ST S\ 001.000.64.576.80.47.00 CEMETERY 820 15TH ST SW CEMETERY 820 15TH ST SW 130.000.64.536.50.47.00 4.3.a Page: 23 Page: 23 Packet Pg. 50 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds 4.3.a Page: 24 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 224483 3/9/2017 026200 OLYMPIC VIEW WATER DISTRICT (Continued) Y 0001530 CEMETERY SPRINKLER 820 15TH : w CEMETERY SPRINKLER 820 15TH : U 130.000.64.536.50.47.00 18.5E c 0002930 SPRINKLER @ 5TH AVE S & SR104 SPRINKLER @ 5TH AVE S & SR104 Q. 001.000.64.576.80.47.00 18.5( -0 0021400 FIRE STATION #20 88TH AVE W / MI c�v FIRE STATION #20 88TH AVE W / MI E 001.000.66.518.30.47.00 257.8< 12 0026390 PLANTER IRRIGATION 10415 226TF PLANTER IRRIGATION 10415 226TF 001.000.64.576.80.47.00 18.5E > Total: 370.6� a Q. 224484 3/9/2017 027060 PACIFIC TOPSOILS 2-01001372-01 BLN PATHWAY WASTE CONTAINER Q BLN PATHWAY WASTE CONTAINER 125.000.64.576.80.47.00 1,648.8, rn Total: 1,648.8, ti 224485 3/9/2017 073070 PERRINE, JULIE 5265 CLAY EXPLORATIO 5265 CLAY EXPLORATION INSTRU( 5265 CLAY EXPLORATION INSTRU( G 001.000.64.571.22.41.00 185.0( o Total: 185.0( u) 224486 3/9/2017 028860 PLATT ELECTRIC SUPPLY INC L477018 WWTP: TYN TAG33T1-DTH 3X2 E TYN TAG33T1-DTH 3X2 423.000.76.535.80.48.00 981.6� 9.8% Sales Tax m 423.000.76.535.80.48.00 96.2' E L478614 WWTP: CONDUIT TAPE & PLT FOR U 1000 conduit tapes & a pit for rcpt r 423.000.76.535.80.31.00 221.0< Q 9.8% Sales Tax 423.000.76.535.80.31.00 21.6( Page: 24 Packet Pg. 51 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds 4.3.a Page: 25 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 224486 3/9/2017 028860 028860 PLATT ELECTRIC SUPPLY INC (Continued) Total: 1,320.5� 224487 3/9/2017 064088 PROTECTION ONE 2010551 ALARM MONITORING MEADOWDAI ALARM MONITORING CLUBHOUSE 001.000.66.518.30.42.00 135.7E Total: 135.7E 224488 3/9/2017 070809 PUGET SOUND EXECUTIVE 17-1205 COURT SECURITY FEBRUARY 201, COURT SECURITY FEBRUARY 201 , 001.000.23.512.50.41.00 3,602.5( Total: 3,602.5( 224489 3/9/2017 030780 QUIRING MONUMENTS INC 00000171841 MARKER/INSCRIPTION-SEAVER MARKER/INSCRIPTION-SEAVER 130.000.64.536.20.34.00 125.0( 00000171842 MARKER/INSCRIPTION-BROCK MARKER/INSCRIPTION-BROCK 130.000.64.536.20.34.00 125.0( Total: 250.0( 224490 3/9/2017 067447 RILEY, CHARLES H. 25 LEOFF 1 MEDICAL REIMBURSEMEI MEDICARE PREMIUM 009.000.39.517.20.23.00 1,258.8( Total: 1,258.8( 224491 3/9/2017 075946 ROCK OF HOPE BLD2016.1119 REFUND ON OVERPAYMENT OF CF Refund on overpayment of Critical An 001.000.257.620 45.0( Total: 45.0( 224492 3/9/2017 075288 RODARTE CONSTRUCTION INC E7AC.Pmt 14 E7AC.PMT 14 THRU 12/31/16 E7AC.Pmt 14 thru 12/31/16 112.000.68.595.33.65.00 64,749.7E Total: 64,749.7E 224493 3/9/2017 074086 SIGNON 5902 ASL INTERPRETER 6Z510064 ASL INTERPRETER 6Z510064 Page: 25 Packet Pg. 52 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds 4.3.a Page: 26 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 224493 3/9/2017 074086 SIGNON (Continued) 001.000.23.523.30.41.01 188.3( Total: 188.3( 224494 3/9/2017 074906 SITE WORKSHOP LLC 4058 CITY PARK SPRAY PARK LANDSCA CITY PARK SPRAY PARK LANDSCA 132.000.64.594.76.41.00 1,349.7( Total: 1,349.7( 224495 3/9/2017 036955 SKY NURSERY T-0853681 WATER - SOIL Water - Soil 421.000.74.534.80.31.00 120.0( 9.5% Sales Tax 421.000.74.534.80.31.00 11.4( Total: 131.4( 224496 3/9/2017 075543 SNO CO PUBLIC DEFENDER ASSOC 1747 FEB 2017 PUBLIC DEFENSE SERVI FEB 2017 PUBLIC DEFENSE SERVI 001.000.39.512.52.41.00 23,493.0� Total: 23,493.01 224498 3/9/2017 037375 SNO CO PUD NO 1 2001-2487-3 TRAFFIC LIGHT 9933 100TH AVE W TRAFFIC LIGHT 9933 100TH AVE W 111.000.68.542.64.47.00 33.0, 2002-0291-9 LIFT STATION #8 113 RAILROAD AV LIFT STATION #8 113 RAILROAD AV 423.000.75.535.80.47.10 70.8z 2002-7495-9 TRAFFIC LIGHT 23602 76TH AVE W TRAFFIC LIGHT 23602 76TH AVE W 111.000.68.542.64.47.00 17.9E 2003-8645-6 CLUBHOUSE 6801 MEADOWDALE CLUBHOUSE 6801 MEADOWDALE 001.000.66.518.30.47.00 70.2E 2004-2241-8 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 1,358.6� Page: 26 Packet Pg. 53 vchlist 03/09/2017 9:52:27AM Bank code : usbank Voucher Date Vendor 224498 3/9/2017 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 4.3.a Page: 27 Invoice PO # Description/Account Amoun (Continued) Y 2004-9315-3 TRAFFIC LIGHT 22000 76TH AVE W w TRAFFIC LIGHT 22000 76TH AVE W U 111.000.68.542.64.47.00 29.0 c 2006-6395-3 ANWAY PARK 131 SUNSET AVE / M ANWAY PARK 131 SUNSET AVE / M M Q. 001.000.64.576.80.47.00 144.3E -0 2007-4860-6 TRAFFIC LIGHT 9730 220TH ST SW M TRAFFIC LIGHT 9730 220TH ST SW E 111.000.68.542.64.47.00 16.2E 12 2009-1385-3 DECORATIVE LIGHTING 115 2ND X ,- DECORATIVE LIGHTING 115 2ND X 111.000.68.542.63.47.00 25.6E > 2009-4334-8 TRAFFIC LIGHT 23202 EDMONDS V a TRAFFIC LIGHT 23202 EDMONDS V Q. 111.000.68.542.64.47.00 45.7E Q 2010-5432-7 BRACKETT'S LANDING NORTH 50 f BRACKETT'S LANDING NORTH 50 f 001.000.64.576.80.47.00 108.8' " 2011-8789-5 TRAFFIC LIGHT 21132 76TH AVE W ~ TRAFFIC LIGHT 21132 76TH AVE W d� 111.000.68.542.64.47.00 25.7E 0 M 2011-9222-6 TRAFFIC LIGHT 20408 76TH AVE W o TRAFFIC LIGHT 20408 76TH AVE W Y 111.000.68.542.64.47.00 16.2 1 E 2012-6598-0 LIFT STATION #12 16121 75TH PL � LIFT STATION #12 16121 75TH PL � 423.000.75.535.80.47.10 182.3E c 2013-7496-4 LIFT STATION #11 6811 1/2 157TH P m LIFT STATION #11 6811 1/2 157TH P t 423.000.75.535.80.47.10 20.1 £ 2015-0127-7 LIFT STATION #14 7905 1/2 211TH F r Q LIFT STATION #14 7905 1/2 211TH F 423.000.75.535.80.47.10 19.7: 2015-3292-6 LIFT STATION #7 121 W DAYTON S- LIFT STATION #7 121 W DAYTON S- Page: 27 Packet Pg. 54 vchlist 03/09/2017 9:52:27AM Bank code : usbank Voucher Date Vendor 224498 3/9/2017 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 4.3.a Page: 28 Invoice PO # Description/Account Amoun (Continued) Y 423.000.75.535.80.47.10 447.E 1 W 2015-5730-3 CEMETERY BUILDING U CEMETERY BUILDING o 130.000.64.536.50.47.00 169.5E 2015-6343-4 TRAFFIC LIGHT 660 EDMONDS WA Q. TRAFFIC LIGHT 660 EDMONDS WA 111.000.68.542.64.47.00 25.4E 2015-9448-8 LIFT STATION #15 7710 168TH PL S E LIFT STATION #15 7710 168TH PL S 2 423.000.75.535.80.47.10 17.7E ,- 2016-1027-6 OVERHEAD STREET LIGHTING AT i OVERHEAD STREET LIGHTING AT i f° 130.000.64.536.50.47.00 8.8E 2016-5690-7 DECORATIVE LIGHTING 413 MAIN,' a DECORATIVE LIGHTING 413 MAIN! Q 111.000.68.542.63.47.00 80.3 1 2017-0375-8 PEDEST CAUTION LIGHT 23190 10( rn PEDEST CAUTION LIGHT 23190 10( `' 111.000.68.542.64.47.00 26.4< r 2017-1178-5 STREET LIGHTING (183 LIGHTS @ c STREET LIGHTING (183 LIGHTS @ 9 111.000.68.542.63.47.00 693.1 2017-6210-1 415 5TH AVE S Y 415 5TH AVE S U E 001.000.64.576.80.47.00 22.7' 2019-2991-6 WWTP: 1/25-2/23/17 FLOW METER 1/25-2/23/17 FLOW METER 23219 7- 423.000.76.535.80.47.62 16.8E 2020-7719-4 FIRE STATION #20 23009 88TH AVE t FIRE STATION #20 23009 88TH AVE M 001.000.66.518.30.47.00 r 489.41 Q 2021-3965-5 BRACKETT'S LANDING SOUTH 100 BRACKETT'S LANDING SOUTH 100 001.000.64.576.80.47.00 24.9E 2021-6153-5 CEMETERY WELL PUMP Page: 28 Packet Pg. 55 vchlist 03/09/2017 9:52:27AM Bank code : usbank Voucher Date Vendor 224498 3/9/2017 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 4.3.a Page: 29 Invoice PO # Description/Account Amoun (Continued) Y CEMETERY WELL PUMP w 130.000.64.536.50.47.00 61.3E U 2021-9128-4 PEDEST CAUTION LIGHT 7801 212' o PEDEST CAUTION LIGHT 7801 212' 111.000.68.542.63.47.00 16.8E Q. 2022-8909-6 TRAFFIC LIGHT 22400 HWY 99 / ME TRAFFIC LIGHT 22400 HWY 99 / ME 111.000.68.542.64.47.00 56.4� E 2023-5673-9 TRAFFIC LIGHT 21530 76TH AVE W 1° TRAFFIC LIGHT 21530 76TH AVE W ,- 111.000.68.542.64.47.00 23.4 1 2024-2158-2 LOG CABIN & DECORATIVE LIGHTI > LOG CABIN & DECORATIVE LIGHTI a 001.000.66.518.30.47.00 155.5 1 2024-3924-6 CITY HALL 121 5TH AVE N / METER Q CITY HALL 121 5TH AVE N / METER 001.000.66.518.30.47.00 0 3,768.5E M 2024-9953-9 LIFT STATION #1 105 CASPERS ST `1 LIFT STATION #1 105 CASPERS ST ti 423.000.75.535.80.47.10 798.9( c 2025-2918-6 STREET LIGHTING (303 LIGHTS @ M STREET LIGHTING (303 LIGHTS @ o 111.000.68.542.63.47.00 N 3,083.4: � 2025-2920-2 STREET LIGHTING (13 LIGHTS @ 4 E STREET LIGHTING (13 LIGHTS @ 4 111.000.68.542.63.47.00 120.4, 2025-7615-3 STREET LIGHTING (2029 LIGHTS C STREET LIGHTING (2029 LIGHTS C m 111.000.68.542.63.47.00 14,955.7E t 2025-7948-8 STREET LIGHTING (58 LIGHTS @ 2 r STREET LIGHTING (58 LIGHTS @ 2 Q 111.000.68.542.63.47.00 360.9� 2025-7952-0 WWTP: 2/1-2/28/17 ENERGY MGMT 2/1-2/28/17 ENERGY MANAGEMENT 423.000.76.535.80.47.61 8.4E Page: 29 Packet Pg. 56 vchlist 03/09/2017 9:52:27AM Bank code : usbank Voucher Date Vendor 224498 3/9/2017 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice (Continued) 2042-9221-3 2044-6743-5 2047-1489-3 2047-1492-7 2047-1493-5 2047-1494-3 2047-1495-0 2053-0758-0 2205-4758-2 2207-9275-8 224499 3/9/2017 070167 SNOHOMISH COUNTY TREASURER February 2017 4.3.a Page: 30 PO # Description/Account Amoun U) CHARGE STATION #1 552 MAIN ST aUi CHARGE STATION #1 552 MAIN ST U 111.000.68.542.64.47.00 58.4( o HAZEL MILLER PLAZA HAZEL MILLER PLAZA Q. 001.000.64.576.80.47.00 30.9z -0 STREET LIGHTING (1 LIGHT @ 150' c�v STREET LIGHTING (1 LIGHT @ 150' E 111.000.68.542.63.47.00 4.8z 12 STREET LIGHTING (18 LIGHTS @ 2 0 STREET LIGHTING (18 LIGHTS @ 2 111.000.68.542.63.47.00 107.6' > STREET LIGHTING (5 LIGHTS @ 40 a STREET LIGHTING (5 LIGHTS @ 40 Q. 111.000.68.542.63.47.00 56.7' Q STREET LIGHTING (2 LIGHTS @ 10 c STREET LIGHTING (2 LIGHTS @ 10 a� 111.000.68.542.63.47.00 14.4, " STREET LIGHTING (26 LIGHTS @ 2 ~ STREET LIGHTING (26 LIGHTS @ 2 c 111.000.68.542.63.47.00 195.6E M DECORATIVE & STREET LIGHTING DECORATIVE & STREET LIGHTING Y 111.000.68.542.64.47.00 191.5: E TRAFFIC LIGHT SR104 @ 95TH AVE TRAFFIC LIGHT SR104 @ 95TH AVE 111.000.68.542.63.47.00 51.6E TRAFFIC LIGHT 22730 HWY 99 - ME TRAFFIC LIGHT 22730 HWY 99 - ME t 111.000.68.542.64.47.00 174.91 M r Total : 28,505.41 Q Crime Victims Court Remittance Crime Victims Court Remittance 001.000.237.140 589.3( Page: 30 Packet Pg. 57 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds 4.3.a Page: 31 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 224499 3/9/2017 070167 070167 SNOHOMISH COUNTY TREASURER (Continued) Total: 589.3E 224500 3/9/2017 038300 SOUND DISPOSAL CO 103584 WWTP: RECYCLING Recycling + taxes 423.000.76.535.80.47.66 29.9E 103587 PARKS MAINT GARBAGE AND REC PARKS MAINT GARBAGE AND REC 001.000.64.576.80.47.00 938.3E Total: 968.3( 224501 3/9/2017 074990 STANTEC CONSULTING SERVICES 1164589 E4JB.SERVICES THRU 1/27/17 E4JB.Services thru 1/27/17 421.200.74.594.34.41.00 407.6£ Total: 407.6£ 224502 3/9/2017 040917 TACOMA SCREW PRODUCTS INC 18148515 STREET - MARKING PAINTAND SU Street - Marking Paint and Supplies 111.000.68.542.31.31.00 230.9, 9.8% Sales Tax 111.000.68.542.31.31.00 22.6: 18148516 TRAFFIC - SUPPLIES Traffic - Supplies 111.000.68.542.64.31.00 107.5' 9.8% Sales Tax 111.000.68.542.64.31.00 10.5z Total: 371.6( 224503 3/9/2017 071666 TETRATECH INC 51150842 ESFD.SERVICES THRU 1/27/17 ESFD.Services thru 1/27/17 422.200.72.594.31.41.00 18,433.4E Total: 18,433.4E 224504 3/9/2017 075139 THE LOUIS BERGER GROUP INC 135823 E4FE.SERVICES THRU 1/27/17 E4FE.Services thru 1/27/17 422.200.72.594.31.41.00 8,008.2: Total: 8,008.2; Page: 31 Packet Pg. 58 vchlist 03/09/2017 9:52:27AM Bank code : usbank Voucher Date Vendor 224505 3/9/2017 070744 TIGER OAK MEDIA 224506 3/9/2017 042800 TRI-CITIES SECURITY 224507 3/9/2017 067865 VERIZON WIRELESS Voucher List City of Edmonds 4.3.a Page: 32 Invoice PO # Description/Account Amoun 2017-176462 BUSINESS RECRUITMENT ADS IN,' Y Business recruitment ads in Seattle w 001.000.61.558.70.41.40 2,000.0( Total: 2,000.0( c 41079 RE -KEY LOCK ON SAFE L M RE -KEY LOCK ON SAFE 001.000.23.512.50.49.00 115.2E Total: 115.2$ E 9780812763 C/A 571242650-0001 iPhone/iPad Cell Service Bld Dept o 001.000.62.524.20.42.00 474.7: iPhone/iPad Cell Service City Clerk o 001.000.25.514.30.42.00 75.8E a iPhone/iPad Cell Service Econ Q 001.000.61.557.20.42.00 75.7' r- iPad Cell Service Council c rn 001.000.11.511.60.42.00 300.1( iPhone/iPad Cell Service Court ti 001.000.23.512.50.42.00 75.8E iPhone/iPad Cell Service Developmei M 001.000.62.524.10.42.00 95.7( c iPhone/iPad Cell Service Engineering Y 001.000.67.518.21.42.00 872.2z E iPhone/iPad Cell Service Facilities M 001.000.66.518.30.42.00 187.2( 6 iPhone/iPad Cell Service Finance c 001.000.31.514.23.42.00 145.7' m iPhone/iPad Cell Service HR E t 001.000.22.518.10.42.00 95.7( iPhone/iPad Cell Service IS Q 512.000.31.518.88.42.00 287.2E iPhone/iPad Cell Service Mayor's Offi 001.000.21.513.10.42.00 50.8E iPhone/iPad Cell Service Parks Dept Page: 32 Packet Pg. 59 vchlist 03/09/2017 9:52:27AM Bank code : usbank Voucher Date Vendor 224507 3/9/2017 067865 VERIZON WIRELESS Voucher List City of Edmonds 4.3.a Page: 33 Invoice PO # Description/Account Amoun (Continued) Y 001.000.64.571.21.42.00 80.0, M iPhone/iPad Cell Service Police Dept U 001.000.41.521.22.42.00 1,426.3E c Air cards Police Dept 001.000.41.521.22.42.00 1,080.3' 0. iPhone/iPad Cell Service Planning De c 001.000.62.558.60.42.00 80.0. m iPhone/iPad Cell Service PW Admin E 001.000.65.518.20.42.00 26.5( iPhone/iPad Cell Service PW Admin 421.000.74.534.80.42.00 0 7.5� — iPhone/iPad Cell Service PW Admin > 422.000.72.531.90.42.00 0 26.5( a iPhone/iPad Cell Service PW Admin Q- Q 423.000.75.535.80.42.00 7.5� iPhone/iPad Cell Service PW Admin 0 423.000.76.535.80.42.00 7.5E iPhone/iPad Cell Service PW Street C .. 111.000.68.542.90.42.00 ti 171.5E iPhone/iPad Cell Service PW Fleet °6 0 511.000.77.548.68.42.00 55.6� M iPhone/iPad Cell Service PW Water/, 0 N 421.000.74.534.80.42.00 130.7, iPhone/iPad Cell Service PW Water/, E 423.000.75.535.80.42.00 130.7' 12 iPhone/iPad Cell Service Sewer Dept 423.000.75.535.80.42.00 226.9E iPhone/iPad Cell Service Water E 421.000.74.534.80.42.00 281.6, � iPad Cell Service Storm `a r 422.000.72.531.90.42.00 115.8� Q iPad Cell Service Street/Storm 111.000.68.542.90.42.00 936.0z iPad Cell Service Street/Storm Page: 33 Packet Pg. 60 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds 4.3.a Page: 34 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 224507 3/9/2017 067865 VERIZON WIRELESS (Continued) Y 422.000.72.531.90.42.00 936.0z aUi iPhone/iPad Cell Service WWTP 423.000.76.535.80.42.00 253.1E c iPhone/iPad Cell Service Parks 001.000.64.576.80.42.00 151.3� Q. 9780936718 C/A 772540262-00001 Lift Station access M 512.000.31.518.88.42.00 44.3, E Total: 8,913.7, 1° 224508 3/9/2017 068259 WA ST CRIMINAL JUSTICE 201127930 INV 201127930 EDMONDS PD - TRY o STUDENT THREAT ASSESS - TRYK 15 001.000.41.521.40.49.00 100.0( o Total: 100.0( a Q 224509 3/9/2017 064800 WEHOP 633834 FLOWER PROGRAM: PETUNIAS FLOWER PROGRAM: PETUNIAS c rn 125.000.64.576.80.31.00 175.E 1 633866 FLOWER PROGRAM: DIGITALIS ti FLOWER PROGRAM: DIGITALIS a6 125.000.64.576.80.31.00 524.8( c 633873 FLOWER PROGRAM: LOBELIA, PE- o FLOWER PROGRAM: LOBELIA, PE- N 125.000.64.576.80.31.00 368.5� 633891 FLOWER PROGRAM: PLANTS E FLOWER PROGRAM: PLANTS f° 125.000.64.576.80.31.00 1,266.4 ; Total: 2,335.51 y E 224510 3/9/2017 069691 WESTERN SYSTEMS 0000032268 TRAFFIC - 212TH CAPS U Traffic - 212th Caps r 111.000.68.542.64.31.00 381.1E Q 9.8% Sales Tax 111.000.68.542.64.31.00 37.3E Page: 34 Packet Pg. 61 vchlist 03/09/2017 9:52:27AM Voucher List City of Edmonds 4.3.a Page: 35 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 224510 3/9/2017 069691 069691 WESTERN SYSTEMS (Continued) Total: 418.5( � U 224511 3/9/2017 075310 WYSER CONSTRUCTION COMPANY 3030 SPRAY PARK TRENCH DRAIN a) SPRAY PARK TRENCH DRAIN — 132.000.64.594.76.65.00 3,500.0( 9.8% Sales Tax Q. 132.000.64.594.76.65.00 343.0( Total: 3,843.0( E 224512 3/9/2017 051282 ZUMAR INDUSTRIES INC 0187054 OVD TRAFFIC CALMING - BLANKS OVD Traffic Calming - Blanks 112.000.68.595.33.41.00 136.0( o Freight 75 112.000.68.595.33.41.00 11.5: o 9.8% Sales Tax a 112.000.68.595.33.41.00 14.4( Q Total: 161.9$ 111 Vouchers for bank code : usbank Bank total : 0 370,043Z 111 Vouchers in this report Total vouchers : ti 370,043Z rn 0 M 0 N Y V E V C N E t V R a+ a+ Q Page: 35 Packet Pg. 62 4.3.b PROJECT NUMBERS (By Project Title) Project Engineerin Accounting Project Funding Protect Title Number Number STM 12th Ave & Sierra Stormwater System Improvements c484 E51FE STR 15th St. SW Walkway (Edmonds Way to 8th Ave) c424 E3DC STM 183rd PI SW Storm Repairs c491 E61FE SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA STR 2014 Chip Seals c451 E4CB STM 2014 Drainage Improvements c433 E41FA STM 2014 Lake Ballinger Associated Projects c436 E4FD STR 2014 Overlay Program c438 E4CA WTR 2014 Waterline Overlays c452 E4CC STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E51FA STR 2015 Overlay Program c463 E5CA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA STR 2015 Traffic Calming c471 E5AB WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB STR 2016 Curb Ramp Upgrades i016 E6DC STR 2016 Overlay Program i008 E6CA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA STR 2017 Curb Ramp Upgrades i022 E7DA STR 2017 Minor Sidewalk Program i023 E7DB STR 2017 Overlay Program i018 E7CA SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC STR 2017 Traffic Calming i021 E7AA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6J13 SWR 2018/19 Sewerline Replacement Project c492 E6GC WTR 2018/19 Waterline Replacement Project c493 E6JC Revised 3/9/2017 Packet Pg. 63 4.3.b PROJECT NUMBERS (By Project Title) Project Engineerin Accounting Project Funding Protect Title Number Number STR 220th Street Overlay Project c462 E4CD STM 224th & 98th Drainage Improvements c486 E6FB WTR 224th Waterline Relocation (2013) c418 E3J13 STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STM 3rd Ave Rain Gardens i012 E6FC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1 CA STR 9th Avenue Improvement Project c392 E2AB FAC AN Upgrades - Council Chambers c476 E5LA STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Transition Plan s016 E6DB STR Bikelink Project c474 E5DA PRK City Spray Park c417 E4MA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 E5J13 STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1 FM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave) c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STM Edmonds Marsh Feasibility Study c380 E2FC General Edmonds Waterfront Access Analysis c478 E5DB FAC ESCO III Project c419 E3LB PRK FAC Band Shell Replacement c477 E6MB WTR Five Corners Reservoir Re -coating c473 E5KA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W) c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA STR Hwy 99 Enhancements (Phase III) c405 E2AD SWR Lake Ballinger Trunk Sewer Study s011 E5GB STM LID Retrofits Perrinville Creek Basin c434 E4FB Revised 3/9/2017 Packet Pg. 64 4.3.b PROJECT NUMBERS (By Project Title) Project Engineerin Accounting Project Funding Protect Title Number Number SWR Lift Station #1 Basin & Flow Study c461 E4GC STR Minor Sidewalk Program i017 E6DD STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Culvert Replacement c376 E1 FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC FAC Public Safety Controls System Upgrades c444 E4LA STM Seaview Park Infiltration Facility c479 E5FD WWTP Sewer Outfall Groundwater Monitoring c446 E4HA STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid -Block Crossing c454 E4DB STR SR99 Safety Improvements (224th to 216th) s014 E6AA UTILITIES Standard Details Updates solo E5NA STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1 DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-1 05th/l 06th Ave W Storm Improvements c430 E3FH STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STM Update Stormwater Management Code & Associated Projects c467 E5FB UTILITIES Utility Rate Update s013 E6JA PRK Veteran's Plaza c480 E6MA STM Video Assessment of Stormwater Lines c459 E4FF STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 E5HA PRK Yost Park Spa c494 E6MC Revised 3/9/2017 Packet Pg. 65 4.3.b PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title STR _ E1AA c342 Fi1&.QQrneL§.JRoundabgut (212th Street SW @ 84t STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements unset Walkway Improvements EW STM ElFM c374 Dayton Street & SR104 Storm Drainage Alternatives c376 Perrinville Creek Culvert Replacement STR E2AA c391 Transportation Plan Update venue provement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) MELE2FA c318 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System E2FC d P Edmonds J J116kility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation 04 Corrido sportation Stu STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) 15th St. SW Walkway (Edmonds Way to 8th Avg STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) DA Curb Ramp Upgrades along 3rd Ave STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study c410 Northstream Pipe Abandonment on Puget Drive STM E3FG _ c429 Storm Drainage Improvements - 88th & 194th E3FH � �dmq j;105th/106th Av SWR E3GA c398 2013 Sewerline Replacement Project WTR E3, 224th Waterline Relocation (201 FAC E3LB c419 ESCO III Project STR E4CA c438 2014 Overlay Program STR E4CB c451 2014 Chip Seals 2014 Waterline Overlays STR E4CD c462 220th Street Overlay Project c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid -Block Crossing E4FA STM E4FB c434 LID Retrofits Perrinville Creek Basin c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects Revised 3/9/2017 Packet Pg. 66 4.3.b PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title STM E4FE c455 Dayton Street Stormwater Pump Station_ STM E4FF c459 Video Assessment of Stormwater Lines ' SWR "" �"015 Sewerline Replacement Project SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I c461 Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring 2015 Waterline Replacement Program WTR E4JC c460 2016 Water Comp Plan Update c444 Public Safety Controls System Upgrades PRK E4MA c417 City Spray Park Edmonds Fichinn Piar Rah b STR E5AA c470 Trackside Warning System 01551paffic Calming STR E5CA c463 2015 Overlay Program 2015 Waterline Overlays SWR E5CC i007 2015 Sewerline Overlays E5DA Bikelink Projec` General E5DB c478 Edmonds Waterfront Access Analysis E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects E5FC Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E5FD c479 Seaview Park Infiltration Facility STM E5FE lm"r 12th Ave & Sierra Stormwater System Improvements SWR E5GA c469 2016 Sanitary Sewer Replacement Projects SWR _& E5GB Lake Ballinger Trunk Sewer Study WWTP E5HA c481 WWTP Outfall Pipe Modifications 016 Waterline Replacement Projects WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) E5KA c473 Five Corners Reservoir Re -coating FAC E5LA c476 AN Upgrades - Council Chambers UTILITIE pdates STR E6AA s014 SR99 Safety Improvements (224th to 216th) STR i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6CA i008 2016 Overlay Program Revised 3/9/2017 Packet Pg. 67 4.3.b PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title WTR E6CB i009 2116 Waterline O SWR E6CC i010 2016 Sewerline Overlays c485 7F38th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DB s016 ADA Transition Plan I E6DC i016 2016 Curb Ramp Upgrades STR E6DD i017 Minor Sidewalk Program Norths� Culvert Repair Under Puget Drive STM E6FB c486 224th & 98th Drainage Improvements Ave Rain Gardens STM E6FD s017 Stormwater Comp Plan Update 1 i SWR E6GA i013 2017 Sanitary Sewer Replacement Project SWW E6GB Citywide CIPP Sewer Rehab Phase SWR E6GC c492 2018/19 Sewerline Replacement Project UTILITIES 013 Utility Rate Update WTR E6J13 i014 2017 Waterline Replacement Projects WTR qF E6JC 2018/19 Waterline Replacement Project PRK E6MA c480 Veteran's Plaza PRK E6MB FAC Band Shell Replacement PRK E6MC c494 Yost Park Spa STR i021 STR E7AC i005 228th St. SW Corridor Improvements STR i018 2017 Overlay Progra WTR E7CB i019 2017 Waterline Overlays SWR E7CC 2017 Sewerline Overlays STR E7DA i022 2017 Curb Ramp Upgrades 2017 Minor Sidewalk Progra STM E7FA m105 OVD Slope Repair & Stabilization E7FG m013 NPDES (Students Saving Salmon) PM E7MA c276 Dayton Street Plaza ourth Avenue Cultural Corridor Revised 3/9/2017 Packet Pg. 68 4.3.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Protect Title PM E7MA c276 Dayton Street Plaza PM E8MA c282 Fourth Avenue Cultural Corridor STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1 DA c354 Sunset Walkway Improvements STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STM E1 FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project SWR E3GA c398 2013 Sewerline Replacement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM EYE c410 Northstream Pipe Abandonment on Puget Drive PRK E4MA c417 City Spray Park WTR E3J13 c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STR E3AB c427 SR104 Corridor Transportation Study STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects STR E4CA c438 2014 Overlay Program WTR E4JB c440 2015 Waterline Replacement Program SWR E4GA c441 2015 Sewerline Replacement Project Revised 3/9/2017 Packet Pg. 69 4.3.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Protect Title FAC E4MB c443 Edmonds Fishing Pier Rehab FAC E4LA c444 Public Safety Controls System Upgrades WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid -Block Crossing STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I STM E4FF c459 Video Assessment of Stormwater Lines WTR E4JC c460 2016 Water Comp Plan Update SWR E4GC c461 Lift Station #1 Basin & Flow Study STR E4CD c462 220th Street Overlay Project STR E5CA c463 2015 Overlay Program STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects WTR E5JA c468 2016 Waterline Replacement Projects SWR E5GA c469 2016 Sanitary Sewer Replacement Projects STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) WTR E5KA c473 Five Corners Reservoir Re -coating STR E5DA c474 Bikelink Project WTR E5CB c475 2015 Waterline Overlays FAC E5LA c476 AN Upgrades - Council Chambers PRK E6MB c477 FAC Band Shell Replacement General E5DB c478 Edmonds Waterfront Access Analysis STM E5FD c479 Seaview Park Infiltration Facility PRK E6MA c480 Veteran's Plaza WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STM E5FE c484 12th Ave & Sierra Stormwater System Improvements STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STM E6FB c486 224th & 98th Drainage Improvements Revised 3/9/2017 Packet Pg. 70 4.3.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Protect Title SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II STM E6FE c491 183rd PI SW Storm Repairs SWR E6GC c492 2018/19 Sewerline Replacement Project WTR E6JC c493 2018/19 Waterline Replacement Project Y PRK E6MC c494 Yost Park Spa STR E7AC i005 228th St. SW Corridor Improvements o L SWR E5CC i007 2015 Sewerline Overlays a STR E6CA i008 2016 Overlay Program c WTR E6CB i009 2016 Waterline Overlays E SWR E6CC i010 2016 Sewerline Overlays STM E6FA i011 Northstream Culvert Repair Under Puget Drive o STM E6FC i012 3rd Ave Rain Gardens i SWR E6GA i013 2017 Sanitary Sewer Replacement Project a Q- a WTR E6J13 i014 2017 Waterline Replacement Projects c rn STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion v STR E6DC i016 2016 Curb Ramp Upgrades ~ STR E6DD i017 Minor Sidewalk Program rn M 0 STR E7CA i018 2017 Overlay Program ;n WTR E7CB i019 2017 Waterline Overlays a� E SWR E7CC i020 2017 Sewerline Overlays M Z 0 STR E7AA i021 2017 Traffic Calming a STR E7DA i022 2017 Curb Ramp Upgrades STR E7DB i023 2017 Minor Sidewalk Program STM E7FG m013 NPDES (Students Saving Salmon) a a� STM E7FA m105 OVD Slope Repair & Stabilization Ui UTILITIES E5NA solo Standard Details Updates SWR E5GB s011 Lake Ballinger Trunk Sewer Study UTILITIES E6JA s013 Utility Rate Update Q STR E6AA s014 SR99 Safety Improvements (224th to 216th) STR E6DB s016 ADA Transition Plan STM E6FD s017 Stormwater Comp Plan Update Revised 3/9/2017 Packet Pg. 71 PROJECT NUMBERS (By Funding) 4.3.b Protect Engineerin Accounting Project Funding Protect Title Number Number FA Mhambers c476 E5LA FAC Edmonds Fishing Pier Rehab c443 E4MB roject c419 i E3LB FAC Public Safety Controls System Upgrades c444 E41LA Y General Edmonds Waterfront Access Analysis c PM Dayton Street Plaza c276 E7MA o L Fourth Avenue Cultural Corridor 28 A a PRK City Spray Park c417 E4MA c FAC Band Shell Replacement WE6mB E PRK Veteran's Plaza c480 E6MA 0 Mt Park SpE M STM 12th Ave & Sierra Stormwater System Improvements c484 E51FE 0 L 183rd PI SW Storm Repairs E61FE Q STM 2014 Drainage Improvements c433 E41FA o - rn 4 Lake Ballinger Associated Projects E4FD T ti STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E51FA a, 0 TM 224th & 98th Drainage Improvements c48 E6FB o STM 3rd Ave Rain Gardens i012 E6FC L 104 Storm c374 0 E M STM Dayton Street Storm Improvements (6th Ave - 8th Ave) c472 E5FC o L STM Dayton Street Stormwater Pump Station STM Edmonds Marsh Feasibility Study c380 E2FC FB 0 STM North Talbot Road Drainage Improvements c378 E21FA Northstream Culvert Repair Under Puget Drive i01 LL STM Northstream Pipe Abandonment on Puget Drive c410 E31FE r c E STM NPDES (Students Saving Salmon) 7FG STM OVD Slope Repair & Stabilization m105 E71FA a TM Perrinville Creek Culvert Replacement c37 STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC eaview Park Infiltration Facilit E5FD STM Storm Drainage Improvements - 88th & 194th c429 E3FG TM Stormwater Comp Plan q=FN E6FD' STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB Revised 3/9/2017 Packet Pg. 72 PROJECT NUMBERS (By Funding) 4.3.b Funding Protect Title STM 05th/106th Ave W Storm�vement STM Update Stormwater Management Code & Associated M Video Assessment of Stormwater Li STM Willow Creek Daylighting/Edmonds Marsh Restoration 15th St. SW Walkway (Edmonds Way to 8th Ave) STIR 2014 Chip Seals 2014 Overlay Program STIR 2015 Overlay Program 015 Traffic Calmin STIR STIR 2016 Curb Ramp U 2016 Overlay STIR 2017 Curb Ramp Upgrades 2017 Minor Sidewalk Program STIR 2017 Overlay Program raffic Calming STIR 220th Street Overlay Project 228th St. SW Corridor Improvements Protect Engineerin Accounting Protect Number Number c430 E3FH c467 E5FB c459 - c435 E41FC Y m t c451 E4CB 0 L c� a c463 E5CA c 0 E 2 i016 E6DC 0 A � i022 E7DA 0 F a 2 Q i018 E7CA o rn c462 E4CD a, 0 1005 E7AC o STIR 236th St. SW Walkway (Edmonds Way to Madrona School) S1M � St. Iralkwa STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) 76th Ave W at 212th St SW Intersection Improvements STIR 9th Avenue Improvement Project TR ADA Curb Ramp Upgrades along 3rd Ave S STIR ADA Transition Plan ikelink Project STR Citywide Protected/Permissive Traffic Signal Conversion Five Corners Rosin about (212th_&Met SW @ 84th Avenue W) STIR Hwy 99 Enhancements (Phase III) Minor Sidewalk Prog STIR SR104 Corridor Transportation Study � SR104/City Park Mid -Block Crossing _= STIR SR99 Safety Improvements (224th to 216th S711111�rSunset Walkway Improvements' - STIR Trackside Warning System Revised 3/9/2017 c425 E3DD c423 E3DB c485 E6DA c36 c392 E2AB s016 E6DB i015 E6AB _ c3 c405 E2AD c427 E3AB s014 E6AA 1! E1 DA c470 E5AA Packet Pg. 73 4.3.b PROJECT NUMBERS (By Funding) Protect Engineerin Accounting Protect Funding Protect Title Number Number STR _.JM Trench - Conceptam c453 STR Transportation Plan Update c391 E2AA WR 2013 Sanitary Sewer Pipe Rehabilitation c390 SWR 2013 Sewerline Replacement Project c398 E3GA Y F V WR 2015 Sewerline Overlay SWR 2015 Sewerline Replacement roject c441 E4GA o SWR 2016 Sanitary Sewer Replacement Projects a SWR 2016 Sewerline Overlays i010 E6CC SWR 2017 Sanitary Sewer Replacement Project i01 E6GA E SWR 2017 Sewerline Overlays i020 E7CC .Fa 6 ..... o M SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB i Citywide CIPP Sewer Rehab Phase II 8 a Q- a SWR Lake Ballinger Trunk Sewer Study s011 E5GB o rn ift Station #1 Basin & Flow Study v UTILITIES Standard Details Updates solo E5NA 7 at s0l JH an o M 0 WTR 2014 Waterline Overlays c452 E4CC ;n WTR as 2015 Waterline Overlay E WTR 2015 Waterline Replacement Program c440 E4J13 M Z 0 2016 Water QgQ@," Update a- WTR 2016 Waterline Overlays i009 E6CB cn 2016 Waterline Replacement Projects E5JA a� WTR 2017 Waterline Overlays i019 E7CB a a� L LL WTR 2018/19 Waterline Replacement Project c493 E6JC TR 224th Waterline Relocation (2013) E3J13 WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave Five Corners Reservoir Re-coatin WWTP Sewer Outfall Groundwater Monitoring WWTP WWTP Outfall Pipe Modifications c482 E5,113 c446 E4HA Revised 3/9/2017 Packet Pg. 74 Payroll Earnings Summary Report City of Edmonds Pay Period: 855 (03/07/2017 to 03/07/2017) Hour Type Hour Class Description Hours Amount 190 REGULAR HOURS REGULAR HOURS 15.50 261.64 15.50 $261.64 Total Net Pay: Attachment: payroll summary 03-07-17 (1907 : Approval of claim and payroll checks.) $236.41 4.4 City Council Agenda Item Meeting Date: 03/14/2017 Acknowledge receipt of Claims for Damages from Steven C. Gray (amount undetermined), from Ian B. Perry (amount undetermined), and from Susan Teklay (amount undetermined). Staff Lead: {Type Name of Staff Lead) Department: City Clerk's Office Preparer: Linda Hynd Background/History N/A Staff Recommendation Acknowledge receipt of the Claims for Damages by minute entry. Narrative Steven C. Gray 8818 205th Place SW Edmonds, WA 98026 (amount undetermined) Ian B. Perry Brother-in-law address: 8328 Greenwood Ave. W. University Place, WA 98466 (amount undetermined) Susan Teklay 12729 Linden Ave. Apt. C410 Seattle, WA (amount undetermined) Attachments: Gray Claim for Damages Perry Claim for Damages Teklay Claim for Damages Packet Pg. 76 CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date Claim Form Received by City r Please take note that 3Tc--vc-N 0 • GKAV, who currently resides at �.� Cad mailin address 54'' PL !G home phone # work phone #14)�a • - n ho resided at the time of the occurrence and whose date of birth is IZ is Gaiming damages against T' c,WQ5 in the sum of $ arising out of the following circumstances listed below. DATE OF OCCURRENCE: 1 � I TIME: Y Kr Aff LOCATION OF OCCURRENCE: DESCRIPTION: Describe th conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. �.'. (attach an extra sheet for additional information, if needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance company? Yes No If so, please provide the name of the insurance company: and the policy #: * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * * License Plate # Driver License # Type Auto: (year) (make) (model) DRIVER: OWNER: Address: Address: Phone#: Phone#: Passengers: Name: Name: Address: Address: Form Revised 05/06/14 Page 1 of 2 01 n X n:o- P Attachment: Gray Claim for Damages (1899 : Claim for Damages) � 11/09/2016 City of Edmonds replaced the fire hydrant in front of my house. During the process of digging out the old hydrant the city employees had to turn the water supply to my house off and on several times. This caused a leak in my water line (picture attached). In addition, employees moved their equipment on the street in front of my house and parked their truck in my driveway which cracked the asphalt (picture attached). TIME LINE OF EVENTS 11/09/2016 Edmonds city replaced hydrant — Unnoticed the leak started 11/17/2016 Meter reading at this reading only 10 unit's higher year to date 01/18/2017 Meter reading at this reading was MORE THAN DOUBLE USAGE, then not brought to my attention. The meter reader SHOULD HAVE SEEN there was double the usage for that reading period. 02/21 /2017 Received Billing - noticed extreme increase year over year 02/23/2017 Rented leak detection unit to try and find leak but could not locate the leak ($82.35) 02/24/2017 Hired a leak detection company to find and locate leak ($400) 02/27/2017 Edmonds Public Works office to meet with Kris Khunhausen for clarification as to whose responsibility repair would be. From meter to house is supposed to be mine. 02/28/2017 Dug to leak and secured temporary patch Kris stopped by to review and discuss situation. He explained that I had to obtain a Leak Adjustment from utility billing and a Claim for Damages Form the city in order to recoup expenses. 03/01/2017 V � Attachment: Gray Claim for Damages (1899 : Claim for Damages) Final Repair completed. Expenses for reimbursement 1. Water leak detector 2. Underground Leak Detection Services 3. Parts for Leak $ 82.35 $400.00 9.11 $491.46 Attachment: Gray Claim for Damages (1899 : Claim for Damages) Attachment: Gray Claim for Damages (1899 : Claim for Damages) Cu f!1 r V A r— I Attachment: Gray Claim for Damages (1899 : Claim for Damages) - -c:� } _ ._ :';fir- ;:�, -_,p �:'=- •;.� �- �,�' �. A 0 w CD 00 w (!:KL-JS'AC- Attachment: Gray Claim for Damages (1899 : Claim for Damages) Attachment: Gray Claim for Damages (1899 : Claim for Damages) Miller's Equipment & Rent All Inc. 22901 Highway 99 425-778-0141 Phone Edmonds, WA 98026 425-672-8353 Fax www.millersrentall.com GRAY, STEVEN CHARLES 206-953-1678 Phone 8818 205TH PL SW EDMONDS, WA 98026 Qty Key Items 1 LEAKDET WATER LEAK DETECTOR 4Hrs $55,00 1day $75.00 1week $300.00 INCLUDES: AMPLIFIER (ORANGE) HEADPHONES GROUND SENSOR PROBE RODS (3) MAGNET BASE WATER VALVE CASE Payments made on this contract: Rental/Sale Paid Total Part# Status: Completed Invoice #: 252830 Invoice Date: Thu 2/23/2017 Date Out: Wed 2/22/2017 Operator: PAXTON Status I Returned Date Returned I Thu 2/23/2017 1:09PM Thank you for your business $82.35 Wed 2/22/2017 2:23PM Credit Card Visa xxxx-xxxx-xxxx-9590 Auth:09334D $82.35 I agree to pay the above amount according to the card issuer agreement. Rental Contract NOTICE: I am 18 years of age or older. Do not sign this contract before you read it (front and back) This is a contract. The back of this contract contains important terms and conditions including lessor's disclaimer from all liability for injury or damage and details of customer's obligations. I agree to the rates, terms and conditions on this contract front and back. EQUIPMENT PROTECTION PLAN by his/her signature heron (unless declined and initialed for), or by separate confirmation, Lessee accepts Equipment Protection charge, 10% of gross rentals as described in paragraph 19 on reverse side of this contract. A CLEANING CHARGE WILL BE MADE ON ITEMS RETURNED UNCLEAN AT $50 PER HOUR CLEANING If equipment does not function properly notify lessor immediately. If this is a reservation, a cancellation fee up to 1/2 of the total amount may be charged if reservation is cancelled. Or 100% of rental fee may be charged if canceled in less than 24 hours from scheduled rental time. NOTICE: According to RCW 9-45-060, 98-56-096 failure to promptly return the rental property on this contract may result in criminal prosecution. If other than customer, signer represents he or she is an agent of and authorized to sign for customer Signature: GRAY, STEVEN CHARLES M-F 7:30am to 5:00pm, Sat 8am-5pm, Sun 9am-5pm Printed On Thu 2/23/2017 1:09PM Software by Point -of -Rental Software www point -of -rental corn Page 1 of 1 2:22PM Price $75.00 Rental• 1 $75.00 Subtotal:) $75.00 SALES TAX 9.8%: $7.35 Total $82.35 Attachment: Gray Claim for Damages (1899 : Claim for Damages) Paid: 1 $82.35 Amount Due: 1 $0.00 Modification #2 Contract-Params.rpt (1) Underground M`P Detection Services Corp. EXCELLENCE IN UTILITY LOCATING AND DAMAGE PREVENTION P.O. Box 47164 Seattle, WA 98146 (425) 747-8804 (206) 282-1866 FAX (206) 286-9889 -- CUSTOMER NAME Work Order No. 2 3 5 S 5 Date Service Requested 2 (-1 1 7 REMIT TO: P.O. Box 47164 Seattle, WA 98146 JOB LOCATION -- NAME ti-f%AA //vr�- ADDRESS CITY ST ZIP CITY ti ST ZIP PHONE HM PHONE WK PHONE CUSTOMER ORDER NO. STARTTIME STOPTIME TOTALTIME PRICE/HOUR AN TYPE OF JOB J` CONTACT 2 HR. MIN DESCRIPTION OF WORK ADDL. HRS. PHOTOS TAKEN: ❑ YES 1,3 NO SITE DIAGRAM ❑ YES ZINO UTILITY SITE PLAN ❑ YES 71NO r l •r fti i �4L F ' Total Labor ► GCJ. ' Trip Charge AMT. DUE 0- NOTES: . CUSTOMER ACCEPTANCE TERMS: ❑ NET 10 ❑ C.O.D. CK# Notice to Consumer: Please read important information on back. Your signature below indicates that you have read and understand the Limitations of Liability and the other terms in this Agreement, and agree to be bound by all of them. The terms and conditions set out on the reverse side of this agreement are incorporated herein by this reference. ACCEPTED. CUSTOMER: , r UNDERGROUND DETECTION SERVICES CORP. - BY- — -- ` (TITLE) DATE: DATE: _ -- _ _ —PLEASE PAY FROM THIS WORK ORDER- 0 X n Attachment: Gray Claim for Damages (1899 : Claim for Damages) LkOWEI LOWE'S HOME CENTERS, LLC 3100 196TH SW LYNNWOOD, WA 98036 (425) '744-8411 — SALE _. SALES#: S0285CZI 2224061 TRANS#: 84401258 03-01-11 22533 3/4-IN POLY INSERT' COOPLI 0.74 2 0 0,37 47787 2-CT #12 CLAMP 4.00 2 0 2,00 47670 2-CT 08 CLAMP 3.56 2 0 1.78 SUBTOTAL: 8.30 TAX: 0.81 INVOICE 10718 TOTAL: 9.11 VISA: 9.11 VISA:XXXXXXXXXXXX9590 AMOUNT:9.11 AUTHCO:025460 CHIP REFID:0281'10159845 03/01/17 12:47:29 API.: CAPITAL ONE VISA rUR: 0080008000 AID: A0000000031010 TSI: F800 STORE: 0205 TERMINAL: 10 03/01/17 12:47:57 # OF 11-FJIS PURCWASErD. EXCLUDES FEES, SERVICES AND SPECIAL ORDER ITEMS IIII��'I'II"Illl�l'I�'I'I�I�II!I''�'�III��III'�III�'li�l'I�i�llll��l��l'Il'��IP�'I'�II� WE WILL REPLACE YOUR MAJOR APPLIANCE WITHIN 7 DAYS OF DELIVERY/PURCHASE IF THE UNIT HAS A MANUFACTURING DEFECT. CONTACT THE LOWE'S STORE LISTED ON YOUR RECEIPT I'D ARRANGE REPLACEMENT OF YOUR DEFECTIVE APPLIANCE, AFTER 7 DAYS, PLEASE CALL THE LOWE'S SERVICE ADVANTAGE HOTLINE TOLL -FREE AT 1-888-77-LOWES (56937) TO SET UP A FACTORY-CENfIFIED SERVICE APPOINTMENT IN YOUR HOME, OR FOR ANY GENERAL ASSISTANCE, OR USE AND CARE 0ESTIONS. THANK YOU FOR SHOPPING IOk"E'S. SEE REVERSE SIDE FOR RETURN POLICY. STORE MANAGER: MATTHIAS LIES WE HAUL THE LOWEST PRICES, GUARANTEED! IF YOU FIND A LOWER PRICE, WE WILL BEAT IT BY 10%. SEE STORE FOR DETAILS, 0*0*0*4*0444fi*P Mk �M�k#krfiT YOUR OPINIONS COUNT! REGISTER FOR A CHANCE TO FEE ONE OF FIUC $300 VINNERS DRAB# NONIHLY! _ iRE61STRESE EN EL SORTED MENSUAL PARA SER UNO DE LOS CINCO GANADURES DE $300! i * RE6ISfER BY COMPLETING A QUEST SATISFACTION SURVEY WITHIN ONE WEEK A'f: www.1uwes.uni/surwey Y 0 U R I D# 10718 0285 060 NO PURCHASE NECESSARY TO ENTER OR WIN. x * VOID WHERE PROHIBITED. MUST BE '18 OR OLDER TO ENTER. * OFFICIAL RUIES & WINNERS AT: wwu.Tawes.CuM1w'vsv ,STORE: C205 TERMINAL: 10 03/01/17 12:47:51 I N n Attachment: Gray Claim for Damages (1899 : Claim for Damages) %� 4.4.b CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date, Claim Form -J,7 i Received gy 6it�ya:ry{ R ,' 44 Please take note that ~'� /v '-' ' E" who currently resides at fT¢lld ;�. LJr-o' he, W 5332 6Z&rz W Jm Avo vy . 01ityer&4h#416&f ess '�i f phone # ' 'tier (hane # r�S-2Z2 3, and who resided at at the time oft CcilrFe>� AAM=date of birth is is claiming damages against in the sum of $ arising out of the following circumstances listed below. DATE OF OCCURRENCE: '� , TIME: 1r r LOCATION OF OCCURRENCE: tfpvl z)'k a] **] :4 12 1 IQ Z I 1. --Describe tqe conduct and circu stance that raught agaut�the injury or damage. ",so descfibe the injury or damage. r, t% r 3 ^ P7 Al JV r44 t MIA (attach an extra sheet for additional information, if needed) 2. 5rovide a list of w�njsses, if applicable, to the occurrence including names, addresses, and phone numbers. 3 Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. f�/! 4. Have you submitted a claim for damages to your insurance company? Yes �r No If so, please provide the name of the insurance company: and the policy #: License Plate # Type Auto: * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * * Driver License # (year) (make) (model) DRIVER: OWNER: Address: Address: Phone#: Phone#: Passengers: Name: Name: Address: Address: Q 7 Fonn Revised 05/06/14 Page t of 2 Packet Pg. 89 4.4.b * * NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED * * I, being first duly sworn, depose and say that I am the claimant for the above described; that I have read the above claii , know the contents thereof and believe the same to be true. I further acknowledge that any information I provide as part of this claim may be considered a public record and may be subjecIto disclosure..p rsuant to RCW 42.56. .11 - X Signature of Claimant(s) State of Washingtan n County of a1 k� P, kvt t iti I certify that I know or have satisfactory evidence that v is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument and acknowledged it td be (his/her) free and voluntary act for the uses and purposes mentioned in the instrument. A _ A e Title My appointment expires: Please present the completed claim form to: City Clerk's Office City of Edmonds 121 5'h Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. .,�ti\\\m\\\1\IIIIt VV� t- (LE S � 1 4►"' ,.-�O►ssld off" 5k ., f� Form Revised 05/06/14 Page 2 of 2 Packet Pg. 90 I 4.4.b ram SO i 0 w O � LO 0 r- 't O O �rr ai C 1 O S m fL t" 4 N C 1� o ar N m N !,Q L L re •.@ 0 � � d ar � as E rm 33 �� a o zz C • ^, J >i�o•-a (p E -w 4) L N (A . uow�oAO N R C L .° E V Co m a� E m 0 E U L a. E L u Q Packet Pg. 91 1 Alt - 1 J "� .i�� I • �lf'� � � .� '�✓f' lea �1 r 4. 4k W.Wl i 10 4.4.b Packet Pg. 94 4.4.c CITY OF EDMONDS CLAIM FOR DAMAGES FOIZN�ra-A / oP5�z G z� Date Claim Form /] Received by City �/jijrfl '' -L!7 Please take note that . �2UIYi44i / 6 k% �/ , who currently resides at ►¢Ar c 41 o SP.I,r_ fi le. Po , mailing address 5 home phone # work phone # and who resided at . at the time of the occurrence and whose date of birth is _ , is claiming damages againstthe sum of $ arising out of the following circumstances listed below. DATE OF OCCURRENCE: �1.Z�' - &e �, 4-V 6N zt e TIME: ' �/ LOCATION OF OCCURRENCE: DESCRIPTION: �y l.� l 45 / 0 A Describe the conduct and circumstance that brought about the injury or damage. Also descdbe the injury or damage. (attach an extra sheet for additional information, if needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance company? W Yes No If so, please provide the name of the insurance company: - � and the policy #: Lild Z,122 4- 5 119 0 2-410%, 2 "ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY" License Plate # Driver License # Type Auto: 15-- IW�� (year) (make) , (model) DRIVER: _'5 / I1 l.ek /GLtf OWNER: 1 71A6,r-A-ha4-1 re-k-f , ae Address: Address: Phone#: Phone#: Passengers: Name: Name: Address: Address: a� a� cEa L O E V rn rn 00 Form Revised 05/06/14 Page 1 of 2 Packet Pg. 95 4.4.c * " NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED ` I, _ _ �/it� being first duly sworn, depose and say that I am the cif for the above described; that I have read the above claim, know the contents thereof and believe the same to be true. I further acknowledge that any information I provide as part of this claim may be considered a public record and may be subject to disclosure pursuant to RCW 42.56. Signature of Claimant(s) State of We5%hQM1J\1J County ❑ I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument and acknowledged it to be (his/her) free and voluntary act for the uses and purposes mentioned in the instrument. Please present the completed claim form to: City Clerk's Office City of Edmonds 121 51h Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. a� a� E ca L O E v o� rn 00 Farm Revised 05/06/14 Page 2 of 2 Packet Pg. 96 4.5 City Council Agenda Item Meeting Date: 03/14/2017 Amendment to the Salary Commission Ordinance Staff Lead: Mary Ann Hardie Department: Human Resources Preparer: MaryAnn Hardie Background The amendment to the ordinance was forwarded to the consent agenda by Council at the 3/7/17 meeting. Staff Recommendation Approval of this consent agenda item by Council at the 3/14/17 meeting. Narrative This ordinance was amended to reflect that the Salary Commission would meet every odd year starting in 2017. Attachments: 2017-03-01 Salary Commission Amendment- final Packet Pg. 97 4.5.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ECC 10.80.030 REGARDING THE SALARY COMMISSION TO ESTABLISH BIENNIAL MEETINGS; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, the City of Edmonds has adopted Chapter 10.80 of the Edmonds City Code to establish a salary commission; and WHEREAS, pursuant to ECC 10.80.030, the salary commission is scheduled to conduct its work annually; and WHEREAS, the Edmonds City Council has determined that a salary commission that conducted its work biennially would fulfill the duties and purpose of the commission, while making it easier to administer; NOW THEREFORE; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 10.80.030 of the Edmonds City Code, entitled "Duties," is hereby amended to read as follows: 10.80.030 Duties. A. The commission shall have the duty to meet between July 1 st and September 30th of each odd -numbered year commencing the year 2017, to review the salaries paid by the city to each elected city official, except that the salary of the municipal court judge shall be determined in accordance with Edmonds City Code Section 2.15.040. If after such review the commission determines that the salary paid to an elected city official should be increased or decreased, the commission shall file a written salary schedule with the city clerk indicating the increase or decrease in salary and the effective date. Prior to filing the salary schedule with the city clerk, the city attorney shall review the salary schedule for ambiguity and legality and shall approve the salary schedule as to form if the schedule is unambiguous and legal. Packet Pg. 98 4.5.a B. Any increase or decrease in salary established by the commission shall become effective and incorporated into the city budget without further action of the city council or salary commission. C. Salary increases established by the commission shall be effective as to all city elected officials, regardless of their terms of office. Salary increases established by the commission shall be effective on the next payday for City employees, or under the conditions established in the salary schedule. D. Salary decreases established by the commission shall become effective as to incumbent city elected officials at the commencement of their next subsequent terms of office. E. For purposes of this chapter, "salary" means any fixed compensation paid or provided periodically for work or services and includes, but is not limited to, wages and medical or other benefits. This definition expressly excludes any expenses paid or reimbursed on behalf of the mayor or council member for training and travel expenses. Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Effective Date. This ordinance is subject to referendum and shall take effect thirty (30) days after final passage of this ordinance. APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY Packet Pg. 99 4.5.a APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: i JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 100 4.5.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2017, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ECC 10.80.030 REGARDING THE SALARY COMMISSION TO ESTABLISH BIENNIAL MEETINGS; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2017. CITY CLERK, SCOTT PASSEY M Packet Pg. 101 4.6 City Council Agenda Item Meeting Date: 03/14/2017 Initiation of Rezone for Property under Contract Rezone R-97-28 (contract RS-8 to RS-12) Staff Lead: Kernen Lien Department: Planning Division Preparer: Kernen Lien Background/History This property has a long procedural history. A rezone from RS-12 to RS-8 was first proposed for a portion of this property in 1992 (R-92-39). The Planning Board recommended denial. This application was ultimately withdrawn. In 1996 the previous property owner applied for a street map amendment and street vacation (ST-96-77 & ST-96-78) in order to develop a portion of the site. The City Council approved the street map change and street vacation (Exhibit 2), but held final approval until such time that development plan was approved providing for adequate alternative connections for roads, pedestrian and bike ways, and utilities in the area. In 1997, the previous property owners applied for a contract rezone (R-97-28) to this property (including a City owned parcel for which the City had entered into a conditional sale agreement) from RS-12 to RS- 8. This contract rezone was approved with eight conditions including requiring development of the site be approved through a Planned Residential Development (PRD) process, incorporating the requirements of ST-96-77 & ST-96-78, and limiting the percent of buildable area to 21% of net buildable area (Exhibit 1). In 2001, the City of Edmonds initiated a rezone from the contract RS-8 back to RS-12 (R-01-168). The rezone was initiated because the property owner had yet to apply for the PRD or met other requirements of the contract rezone. Ultimately, the City and property came to a settlement agreement which spelled out a timeline for a PRD submittal (Exhibit 3) and the City withdrew the rezone application. In 2002, the previous property owners applied to amend the contract rezone prevision that limited building pads to 21% of the net buildable area (R-02-5). The City Council denied the contract rezone amendment. In 2005, the previous property owners applied to amend the contract rezone provisions as to which ordinances were applicable to development at the site (R-05-135). Staff had recommended denial. The rezone application was withdrawn. In 2005, an application for a 27-lot formal plat and PRD was submitted (P-05-136/PRD-05-137). The Plat/PRD received preliminary approval in January 2007. The preliminary approval of the 27-lot Packet Pg. 102 4.6 Plat/PRD was never finalized and preliminary approval expired in January 2017. Staff Recommendation Adopt resolution to initiate rezone included in Exhibit 7. Narrative The background and history outlined above was leading towards a specific proposed development that expired and has not come to fruition. In the intervening years, there have been some changes to development ordinances and the City's Comprehensive Plan which have implications to contract rezone R-97-28. The contract rezone requires the property to be developed through the Planned Residential Development (PRD) process. There have been some changes to the PRD code since the contract rezone where the property might no longer be able to meet some PRD requirements. In particular, the PRD code (ECDC 20.35) requires PRD to have at least 10% of the gross lot area in "usable open space." However, required landscape buffers and critical areas except for trails cannot be counted toward the usable open space requirements. Much of the site contains critical areas including potential landslide hazard areas, erosion hazards and a small wetland. It is not likely that 10% of usable open space outside of critical areas (mostly erosion hazard) could be achieved. Development outside of a PRD process would still protect critical areas and new additions to the critical area regulations such as the 30% native vegetation requirement of (ECDC 23.90.040.C) will provide extra protections that where not in place when the contract rezone was approved by in 1998. When contract rezone R-97-28 was approved by the City of Edmonds, the Comprehensive Plan map for this location did not differentiate between small lot and large lot single family designations. The 2003 Comprehensive Plan was the first Comprehensive Plan to differentiate between small and large single family lots outside of the downtown area and the 2004 Comprehensive Plan was the first to include the current five categories for single family designations of Single Family - Urban 1, 2, and 3; Single Family - Resource; and Single Family Master Plan. In 2003 the subject site was designated as Single Family - Large Lot and in 2004, it was assigned with the Single Family - Resource designation, which it remains under today (Exhibit 4). The Land Use Element of the Comprehensive Plan lists compatible zoning classifications for the different Comprehensive Plan Map designations (Exhibit 5). For the Single Family - Resource designation the compatible zoning classifications are RSW-12, RS-12, and RS-20. Given the changes to the Comprehensive Plan designation for the subject property, the RS-8 zoning classification is no longer consistent with the Comprehensive Plan designation. Given that the procedural history and contract rezone was for a specific development that has expired and changes to the Comprehensive Plan make the existing zoning inconsistent with the Comprehensive Plan, now is an appropriate time to hit the reset button for this site. Prior to the contract rezone the site was zoned RS-12 and currently properties to the north of the site are zoned RS-12 (Exhibit 6). Furthermore, RS-12 is a compatible zoning classification for the Single Family - Resource Comprehensive Plan designation. Staff is proposing the City Council initiate a rezone of the property subject to contract rezone R-97-28 from RS-8 back to the RS-12 zone. The subject property has recently changed ownership and the new owner is amenable to a rezone of the property. Following the presentation at the March 7, 2017 Council meeting, the City Council directed staff to Packet Pg. 103 4.6 prepare a resolution to be place on the consent agenda to initiate the rezone for this property. The resolution is provided as Exhibit 7. Attachments: Exhibit 1- Contract Rezone R-97-28 Exhibit 2 - Findings of Fact and Conclusions of Law on ST-96-77_and _ST-97-78 Exhibit 3 - Agreement Regarding Deadlines regarding Application for PRD Exhibit 4 - Comprehensive Plan Map Exhibit 5 - Comprehensive Plan Excerpt - Compatible Zoning Table Exhibit 6 - Zoning Map Exhibit 7 - Resolution to Initiate Rezone Packet Pg. 104 CITY CLERK CITY OF EDMONDS 121 5TW AVENUE NO. F-Dmc-Nos, WA 08020 0006.150.04B WSS/gjZ 07/07/98 COPY 03/25/99 16:35 P.001Q Recorded Snohomish County COPY ORIGINAL ON FILE IN THE COUNTY AUDITOR'S OFFICE ORDINANCE NO. 3217 AN ORDINANCE OF TILE CITY OF EDMONDS, WASHINGTON, AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF EDMONDS TO CHANGE THE ZONING DESIGNATION ON CERTAIN REAL PROPERTY COMMONLY KNOWN AS THE PARK REZONE, NO. R-97-28, FROM RS-12 (SINGLE FAMILY RESIDENTIAL 12 1000 SQUARE FEET) TO RS-8 (SINGLE FAMILY RESIDENTIAL 8,000 SQUARE FEET); AUTHORIZING EXECUTION OF A CONCOMITANT ZONING AGREEMENT AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Planning Board at a public hearing, considered the following amendments to the Official Zoning Map and made their findings and recommendations which were forwarded to the City Council, and WHEREAS, _ the City Council after a public hearing reviewed the recommendations of the Planning Board and determined that the proposed amendment and agreement. should be approved and hereby adopts the Findings and Conclusions of its Planning Board amended to acknowledge the withdrawal of property located at 18305 - 80th Ave. W., Edmonds, Washington, owned by Mr. and Mrs. James L. Thompson, husband and wife, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: 198910 I Attachment: Exhibit 1 - Contract Rezone R-97-28 (1908 : Initiation of Rezone for Property under Contract loealuo:D aapun Alaadoad ao} auozOH 10 uolleWul : 9060 8Z-L6-M auozam loeiluoo - l,;lgl4x3 :luauayoellV co q f rvn i ivwo yr IJ t° DOCUMENT ARE POOR e, QUALITY FOR SCANNING. a. a� Section 1. The Official Zoning Map of the City of Edmonds, as adopted by a Section 17.00.010 of the Edmonds Community Development Code is hereby amended to change the zoning classification of certain property hereinafter described from RS-12 (single family residential 12,000 sq. ft.) to RS-8 (single-family residential 8,000 sq. ft.), subject to the Concomitant Zoning Agreement, Exhibit A executed and recorded as provided herein. The legal description of the property rezoned is set forth in Exhibit A, attached hereto and incorporated herein by this reference as if set forth in full. Section 2. The Planning Director is hereby instructed to effectuate the necessary amendments to the Official Zoning Map of the City of Edmonds pursuant to this ordinance. Section 3. The Mayor is hereby authorized to execute and the City Clerk to attest to that certain document entitled "Agreement and Covenants," attached hereto as Exhibit B and incorporated herein by this reference as if set forth in full. The City Clerk is further directed to record said Concomitant Zoning Agreement in the land records of Snohomish County as a covenant running with the land. The cost of said recordation shall be paid by the owners. Section 4. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after its publication, or publication of a summary thereof consisting of its title, in the City's official newspaper. APPROVED: •• •• 1"910 2 ;aea;uo:D aapun Aljadoad ao} auozOM 10 uollel;lul : 9060 8Z-L6-M auozOM IOWWOO - 1 ;lgl4x3 :;uauayael)V ti a m ATTEST/AUTHENTICATED: a CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE CtF,2PfA CHAT FILED WITH THE CITY CLERK: 07/17/98 PASSED BY THE CITY COUNCIL: 07/21 /98 PUBLISHED: 07/26/98 EFFECTIVE DATE: 07/31 /98 ORDINANCE NO. 3217 1"910 3 1oea1uo0 aapun Alaadoad ao} auoza2l to uo1leMul : 9060 8Z-L6-21 auozaB 1oeiluo0 - 1, 1lg14x3 :luauayoeJJV AGREEMENT AND COVENANT CONSTITUTING A CONTRACT REZONE This agreement contain the covenants entered into between Dr. and Mrs. Han Z. Park, Mr. and Mrs. Russell C. Kim, and City of Edmonds, Washington A Municipal Corporation, hereafter referred as "The Owners" and City of Edmonds, A Municipal Corporation, hereafter referred to as "The City", Whereas, The Owners proposes the development of approximately 5.8 acres of real property in Edmonds, generally located at 7704 Olympic View Dr., 18408 79th Pl. W., and a vacant parcel between 18305 and 18325 80`h Ave. W. in the City of Edmonds, all being more specially described by Exhibit A attached hereto. Whereas, The Owners have applied for a change in zoning of the subject property from its current Single Family Residential 12,000 sq. ft. ( RS-12 ) classification to Single Family Residential 8,000 sq. ft. ( RS-8 ); and Whereas The City has caused the application in its entirety, including, but not limited to the environmental check list, to be reviewed by its Planning and Engineering Department and by its Planning Board, and has fully considered recommendation made after such review; and Whereas, on April 21, 1998, the City Council of Edmonds found that the rezone request specified above and modified pursuant to the conditions set forth in this agreement does not adversely affect the public health, safety, general welfare and also not sufficiently change the character of the surround areas; and Whereas, The Owners voluntarily tender this agreement and are willing and able.to implement the terms of this agreement in the course of development; and Whereas, The Owners and The City are willing to enter into an Agreement for a Contract Rezone; and Now, Therefore, It is hereby agreed as follows: 1oea1uo0 aapun Aljadoad a01 auozOM to uolleMul : 9060 8Z-L6-M auozam ;oeiluo0 - i, ;lgl4x3 :luauayoeJJV 0 a m 1. In Consideration of the City reclassifying the subject property from RS-12 to RS-8, and for so long a as the property remains so classified, The Owners covenant as follows: 1.1 To limit the use of such property to Single Family Residential uses as defined under the Edmonds Community Development Code (ECDC) as the same exists or is hereafter amended; and that development of the subject property shall be consistent with an approved Planned Residential Development (PRD) application. 1.2 The building pads shall occupy a maximum of 21 % of the net buildable area. Net buildable area means the total area of property minus right of way area in accordance with Edmonds City Development Code ( ECDC ). 13 A landscaping plan shall be implemented for both entrances. The landscaping shall be maintained by a Homeowner's Association to be formed. 1.4 The Owners shall pay for the widening of preexisting 20 feet wide 1841h Street SW to width of 40 feet. The street shall connect 80' Ave. W. to Olympic View Dr. The easterly half of 1841h Street, which is currently closed, shall be relocated to fit a newly created contour and grading as depicted and in accordance with Findings of ST 96-77 and ST 96-78. The finished street shall be dedicated to The City upon its completion. 1.5 A private cul-de-sac as depicted in ST 96-77 and ST 96-78 shall be constructed and it's north end shall be connected to a revised 184`h Street SW. 1.6 All residential structures shall be designed and constructed in a style and theme consistent with the approved PRD. 1.7 The maximum height of any permitted structure shall be 25 feet measured from average grade in accordance with ECDC. 1.8 Sidewalks, gutters, street lights and signs required by ECDC and the approval process shall be supplied and constructed by The Owners. 2. Expect as provided in paragraph 1.1, no amendment to this agreement may be made by The Owners, or their heirs, successors or their assigns to amend the underlying zoning of RS 8 for a period of two years from date of this agreement. Thereafter, either The Owners or their heirs, successors or their assigns may, upon application filed in the same manner as rezone application, apply to amend or terminate the provisions of this agreement or to change the zoning on said property. Said application shall be heard in accordance with application requirements for any other rezone of property in the City of Edmonds. 3. The City shall be under no obligation to issue The Owners or their heirs, successors or their assigns a building permit unless The Owners fully comply with the terms of this agreement and the applicable ordinance in effect at the time of approval of this rezone. Iaea;uo0 aapun Aljadoad ao} auozOM Io uolleMul : 9060 SZ-L6-M auozOM IoealuoO - 1, Ilgl4x3 :IuauayaeUV co 4. This agreement and each part of it shall be considered as covenants running with the land covered hereby above and shall be binding upon The Owners, their heirs, successors and assigns. It shall be recorded with the Snohomish County Auditor in the Grantor/Grantee index with The Owners being listed as Grantor and The City as Grantee. Such recordation and payment of said costs shall be a condition precedent to the exercise of development by The Owner. In the event of transfer of ownership, the rights and obligations of this Agreement shall be assumed by the new Owner. 5. The term of this agreement may be specifically enforced. If either party shall bring suit to enforce any of the provisions of this agreement, the prevailing party shall be entitled reimbursement for all cost of said litigation together with a sum for reasonable attorney fees. ;oe.t;uoO japun A:podo.td aoI auozaN;o uol;el;lul : 8060 8Z-L6-H auozaa;oet;uo0 - I,;Iglyx3 :;uatuy38;;d FHB®l5-9'0 0iAm M.Z.PORK l0 74r7134 P . A 4 q, This ngretmcm and each part of it shall be cnnsldcretl as caventntg runping with the i®nd covkrcd hereby atowc and vhail be minding upon The owners, thtir heirs, successors and a..igns. tt shalt he recorded with the. Snohomish County Auditor In the (mtl)tor/Grantee index with The, Owners being listed as grantor and Thv City as Grantee. Such recordation and payment of said costs shall he a comlition precedent to the excrcime of development by Tbc Owner. In the tvtnt of transfer of owner Atip, the rights and obligation of this Agreement mball be a.ssumcd by file new Ott tier. S, The term of this agrcsment May he rpctifte.alty unforced. If either petty shall bring quit to enforce arty of the prov'isloom of this agreement, the prev'atline party shall be entitled reimbursetncttt for all cmt of said Utleation together with a sum for reasonable attorney fees. ]<;V gyp NTg4,; Al I RF.OF, qsc aeries have expressed this uYrecrncaf This _dal or'tJ"'�' , 1998. tat.+�K-p '• ITNA ��RK Mot. p�tSSFi.L C', Kf'11 MKS. GH1ii i'1'1N_'1 IN Kim Tar rav OFFDMt)tiDS, u% )miner MAYOR sIARUMLA S. FAHEY Fro 9 #t'. a. m m a. ;oea;uo0 aapun Alaadoad a01 auozaN 10 uollel;lul 906 SZ-L6-M auozaN 13e4u03 - 1, ;lgl4x3 :1u0uay3e1)V N q 1p m ATTEST/ AUTHENTICATED: M n 1_P. nr�-r i h 1� [mil . �.--i �-C3�,1�-•�fa2_ eltyy Clerk, SANDRA S. CHASE pp R AS TO FORM: O C F THE T TTORNEY: OW W. SCOTf SNYD R — T STATE OF WASHINGTON ss• COUNTY OF V>Mi'9 ) On this � day of 0 V-,a Z , 1998, before me a Notary Public, duly commissioned and sworn, personally appeared Dr. HAN Z. PARK AND MRS. REGINA K. PARK, husband and wife, appeared before me, and said persons acknowledged that they signed this instrument and acknowledged it to be their free and voluntary act for the uses and purposes mentioned in the instrument. WITNESS my hand and official seal affixed the day and year first above written. Dated f�l0"'1/' Xz'y STATE OF OKLAHOMA COUNTY OF D ss. d4 i ( print or type name ) NOTARY PUBLIC in and for the Stat of Washington, residing at N n - + L✓Ly Gig �/� My Commission expires: 2 �� UoL. On THIS 6 day of , 1998, before me, a Notary Public, duly commissioned and sworn, personally appeared MR. RUSSELL C. KIM AND MRS. CHRISTINA P. KIM, husband and wife, appeared before me, and said persons acknowledged that they signed this instrument and acknowledged it to be their free and voluntary act for the uses and purposes mentioned in the instrument. WITNESS my hand and official seal affixed the day and year first above written. 4 ;oea;uo0 aapun Alaadoad ao} auozOH Io uol;elalul : 9060 SZ-L6-M auozON 13e4u00 - 4 ;Iglyx3 :1u0uay3eUV R ,�1 ( Print or type name) NOTARY PUBLIC in and for the _ ... . K' State of Okl oma, residin✓ b�H p My Commission expires l z- STATE OF WASHINGTON 1SlS}y!S. COUNTY OF ,�_%rn�c5�-) q On this day of c,.YCk-Y 199y, before me a Notary Public in and for the City of Edmonds, duly commissioned and sworn, personally appeared aq MAYOR of the CITY OF EDMONDS, the municipal cooperation that executed the foregoing instrument, acknowledged the instrument to be the free and voluntary act and deed of that corporation for the uses and purposes therein mentioned, and on oath stated that she was authorized to execute the instrument on behalf of corporation. WITNESS my hand and official seal affixed the day and -year above written. ( print or type name ) v NOTARY PUBLIC in and for the State of Washington residing My C.- .0ilexpires - I g - ® 3 M a m M a ;oea;uo0 aapun Aljadoad ao} auozOM 10 uol;el;lul 9068Z-L6-21 auozam;oea;uo0 - l ;lgl4x3 :1u0uayoejjV a a. m LEGAL DESCRIPTIONS: a Park property. EXHIBIT "A" PARCEL A: Tax Account No. 3708-001-009-0008 Lot 9, Block 1, Plat of Admiralty Acres, as per plat recorded in Volume 12 of Plats on page 48, records of Snohomish County. Situate in the County of Snohornish, State of Washington. PARCEL 8: Tax Account No. 3708-001-010-0005 Lot 10, Block 1, Plat of Admiralty Acres, as per plat recorded in Volume 12 of Plats, page 48, records of Snohomish County. Situate in the County of Snohomish. State of Washington. PARCEL C: Tax Account No. 4346-000-106-0107 All that portion of Tract 106, Edmonds, Sea View Tracts, as per plat recorded in Volume 3 of Plats on page 76, records of Snohomish County, lying Southwesterly of Beverly Park -Edmonds Road; EXCEPT the East 212 feet thereof as measured along south line of said Tract 106 and EXCEPT any portion lying within Beverly Park -Edmonds Road. Situate in the County of Snohomish, State of Washington. Kim Property PARCEL A Tax Account No. 3708-001-011-0004 Lot 11, Block 1, Admiralty Acres, as per plat recorded in Volume 12 of Plats, page 48, records of Snohomish County, EXCEPT the east 120 feet thereof. Situate in the County of Snohomish, State of Washington. PARCEL 8 Tax Account No. 3708-001-011-0004(some as A) The East 120 of Lot 11, Block 1, Admiralty Acres, as per plat recorded in Volume 12 of Plats, page 48, records of Snohomish County. Situate in the County of. Snohomish, State of Washington. City-cf,Edmonds property. Tax Account No. 3708-001-0120003 Lot 12, Block 1, Plat of Admiralty Acres, as per plat recorded in Volume 12 of Plats page 48, records of Snohomish County. Situate in the County of Snohomish, State of Washington. f 8060 U-L6-ISpue LL-96-1S uo met to suoisnlouoo pue;oe3 to s6uipui3 - Z;igiyx3 :;uauayoeJJV LO ca a. m FINDINGS OF FACT AND CONCLUSIONS OF LAW a BEFORE THE EDMONDS CITY COUNCIL Consolidated Hearing Application of Charles Maki to vacate unused right-of-way lying west of Olympic View Drive north of 184th Street, to amend the official street map to remove plan lined rights -of -way of 184th Street S.W. 253 feet of right-of-way of 184th Street S.W., to vacate public right-of-way between Olympic View Drive and 76th Avenue W. and an approximately 10 to 20-foot-wide portion of the public right-of-way on the west side of Olympic View Drive north of 184th Street. File No.: ST-96-77, ST-96-78 PROCEDURAL HISTORY This matter came on for a consolidated hearing before the Edmonds City Council on September 3, 1996. Applications to amend the City's official street map to remove 60-foot right-of-way between Olympic View Drive and 80th Avenue W. commencing just north of 184th Street S.W., to vacate an unopened portion of a 20-foot-wide public right-of-way line between Olympic View Drive and approximately 176th Avenue W. and to vacate approximately 10 to 20-foot-wide portion of the public right-of-way located on the west side of Olympic View Drive running north approximately 184th Street S.W. for approximately 270 feet, were combined with an application to amend the City's official street map to remove plan lined 60-foot-wide right-of- way between Olympic View Drive and 80th Avenue W. starting just north of 184th Street S.W., reduce the plan lined right-of-way for 184th Street S.W. commencing at Olympic View Drive westerly for approximately 253 feet, and to remove a plan lined right-of-way lying west of Olympic View Drive and north of 184th Street S.W. All the proposed requests are located either adjacent to or across the following property addresses: 7704 Olympic View Drive, 18325 80th Avenue W., and 18408 79th Pl. W. This decision is based upon the record before the Edmonds City Council and the record and recommendation of the City's Hearing Examiner. The recommendations of the Hearing Examiner dated July 26, 1996, are adopted as the Council's findings and conclusions except as specifically amended herein. At the City Council hearing, the staff recommendation was amended and differed from that presented to the Hearing Examiner. The Hearing Examiner in his findings at page 10, recommendation 4, recommends denial of the request to remove from the official street map of the plan lined right-of-way adjacent to Olympic View Drive. Staff recommended to the City Council that, in conjunction with the platting process, the City's interest of providing slope stability could be achieved through the creation of a native growth protection easement for slope - 1 - 8060 U-M-ISpue LL-96-1S uo met to suoisnlouoo pue;oe3 to s6uipui3 - Z;igiyx3 :;uauayoeJJV ca a. m stability rather than a full taking of the property as right-of-way. The purpose for the additional right-of-way was to control vegetation on the slope to enhance stability and that same objective a can be achieved through the less intrusive means of a native growth protection easement. In the course of the hearings, the applicant acknowledged his willingness to await final approval of the vacations and street map amendment until such time as development approval for the property located at 7704 Olympic View Drive, 18325 80th Avenue W. and 18408 79th Pl. W. is finally granted. The exact location of interior streets, connections and other required mitigations cannot be finally ascertained until such approvals are complete. CONCLUSIONS The Edmonds City Council therefore concludes that the purposes and objectives of the Edmonds Community Development Code will be met by: 1. Amendment of the Official Street Map to delete the plan line for 60 feet of right- of-way between Olympic View Drive and 80th Avenue W. in accordance with Exhibit A, Attachment 5, to the Hearing Examiner's recommendation. 2. Amendment of the Official Street Map to delete the plan lined extension of 184th Street S.W. lying east of the proposed plat road, retaining any existing utility easement and to maintain future provisions for utilities. See Exhibit A, Attachment 5, to the Hearing Examiner's recommendation. 3. Deny amendment of the official street map to delete the plan lined extension of 184th St. S.W. lying west of the proposed plat road. In conjunction with the subdivision and development approval for the subject property, that section of right-of-way may be required to be widened and relocated to accommodate a future 184th St. S.W. street extension between the unopened right-of-way south of lot 11 and the future plat road. 4. Approval of the amendment of the official street map to remove 20 feet of right- of-way adjacent to Olympic View Drive contingent upon: a. Approval of a 20-foot-wide native growth protection easement along the applicant's frontage along Olympic View Drive, the extent and nature of which will be determined as a part of the platting approval process. b. The provision to the City within 21 calendar days to the date of approval of a legal description for the native growth protection easement. C. The payment of compensation for the vacated property in accordance with the submitted appraisal adjusted in accordance with provisions of state law and City ordinance. -2- 8060 8L-L6-1S pue LL-96-1S uo met to suoisnpuoo pue 13e=l to s6uipui3 - z;igiyx3 :1uGwt43eJJV co 5. The future application to develop the property owned by the applicant is and shall be subject to all applicable requirements contained in the Edmonds Community Development Code. It shall be the responsibility of the applicant to ensure compliance with the various provisions contained in those ordinances. Nothing herein shall be interpreted to prejudge or limit the discretion of the City Council in reviewing such application(s) to finally determine the placement and appropriate route of interior roads and utilities and to mitigate the impacts, if any, from the development. In order to provide for a orderly process, the City Council directs that the City Attorney prepare ordinances for vacation and ordinances amending the official street map. These ordinances shall be held and presented to the City Council only in conjunction with an approved development plan providing for adequate alternative connections for roads, pedestrian and bike ways, and utilities in the area. Part of the City Council's required Findings and Hearing Examiner's Recommendations regarding the proposed vacations and amendments to the Official Street Map are a finding that the actions are in accordance with the policies of the Comprehensive Plan and the provisions of the Community Development Code. This finding is based in part upon the assumption that future access will be provided during development of the property. Therefore, it is inappropriate to finally adopt ordinances of vacation or amending the Master Street Map until such time as a platting or other development process makes provision for access. DONE this 27th day of September , 1996. Attest: 1zS✓ • C��e.�.� Sandra S. Chase, City Clerk WSS143050.1X/0006.15071 Mayor Barbara S. Fahey -3- 8060 8L-L6-1S PUe LL-96-1S uo met to suoisnpuoo pue 13e=1 to s6uipui=1 - Z Ilglyx3 :1uGwt43eJJV Est. 189v CITY OF EDMONDS BARBARA FAHEY MAYOR 250 5TH AVENUE NORTH • EDMONDS, WA 98020 • (206) 771-0220 • FAX (206) 771-0221 HEARING EXAMINER FINDINGS, CONCLUSIONS AND RECOMMENDATION OF THE HEARING EXAMINER CITY OF EDMONDS APPLICANT: Charles Maki CASE NO.: ST 96-77 LOCATION: 7704 Olympic View Drive (see Exhibit A, Attachments 1 and 4) APPLICATION: This application is to amend the City's Official Street Map to remove that portion of proposed 60-foot wide right-of-way designation between Olympic View Drive and 80th Avenue West starting just north of 184th Street Southwest. Additionally, the applicant wants to: a. remove the designation of the existing 20- foot wide right-of-way of 184th Street Southwest starting at Olympic View Drive and proceeding west approximately 253 feet; and b. remove the designation of a portion of the unused right-of- way lying west of Olympic View Drive and north of 184th Street Southwest right-of-way, to allow a vacation of the subject right-of- way pursuant to an application submitted under City of Edmonds Planning Division File No. ST-96-78 (see Exhibit A, Attachment 1). REVIEW PROCESS: Street Map Amendment; Hearing Examiner conducts public hearing and makes recommendation to the City Council. MAJOR ISSUES: a. Compliance with Edmonds Community Development Code (ECDC) Section 20.65 (STREET MAP CHANGES). b. Compliance with Edmonds Community Development Code (ECDC) Chapter 15.05 (COMPREHENSIVE PLAN - PURPOSES). c. Compliance with Edmonds Community Development Code (ECDC) Chapter 15.40 (COMPREHENSIVE STREET PLAN - PURPOSES). d. Compliance with Edmonds Community Development Code (ECDC) Chapter 18.50 (OFFICIAL STREET MAP). SUMMARY OF RECOMMENDATIONS: Staff: Partial approval with conditions Hearing Examiner: Partial approval with conditions 00 a Y V M d • Incorporated August 11, 1890 • .,ictor (- iNoc 1ntPrnatinna1 — HPkinan .lanan 8060 U-L6-ISpue LL-96-1S uo met jo suoisnjouoo pue;oe3 jo s6uipui3 - Z;igiyx3 :;uauayoejjV IP Hearing Examiner Recommendation ICT Case No. ST 96-77 a. Page 2 M PUBLIC HEARING: a After reviewing the official file which included the Planning Division Staff Advisory Report; and after visiting the site, the Hearing Examiner conducted a public hearing on the application. The hearing on the Maki application was opened at 10:51 a.m., July 12, 1996, in the Community Services Conference Room, 250 5'h Avenue, Edmonds, Washington, and closed at 11:50 a.m. Participants at the public hearing and the exhibits offered and entered are listed this report. A verbatim recording of the hearing is available in the Planning Division. The following is a summary of the testimony offered at the public hearing. From the City: Dirk Vinish, AICP, Planner, reviewed the Planning Division Advisory Report (Exhibit A) and discussed concerns expressed by neighbors about losing a possible connection to Olympic View Drive. Gordy Hyde, Engineering Coordinator, reviewed the Engineering Division report (Exhibit A, Attachment 6) and said: ® When the dotted lines were put on the Official Street Map for rights -of -way designations the roads were not intended to be located exactly within the dotted lines. ® The property where the post office is now located was owned by the City and was considered to be a possible fire station location. ® The dotted lines indicate a rough location for a connection to Olympic View Drive. ® The existing 20 foot wide right-of-way could be used for: ® pedestrian access ® utility access ® emergency access ® A 30 foot wide right-of-way would be needed to allow for a 24 foot wide roadway. From the Applicant: John Mellor, Agent for the Applicant, said: ® It would be very difficult to widen Olympic Drive in this area due to the topography and removing a portion of the unused right-of-way along Olympic Way would help the applicant with lot yield. 8060 8L-L6-1S pue LL-96-1S uo met jo suoisnjouoo pue;oe3 jo s6uipui3 - Z;igiyx3 :;uauayoejjV 0 N I Hearing Examiner Recommendation Case No. ST 96-77 a. Page 3 4) M a. ® A roadway connection would not work in the configuration of the existing 20 foot wide right -of way. ® The "S" curve shown in dotted lines won't work anymore and should be deleted. From the Community: Earl Smith, neighbor, gave a history of roads in the area and spoke in favor of vacating the 20 foot wide right-of-way. Joe Scialdone, Neighbor Jim Thompson, Neighbor Ed Swanson, Neighbor Katherine Morley, Neighbor Francis LaFond, Neighbor All spoke in favor of keeping an option open to provide an access from 80'h Avenue West to Olympic View Drive. They said: ® They didn't think a road could be built in the location of the "S" curve, but felt a tie to Perrinville is critical. ® They felt a roadway connection from 80`h Avenue West to the proposed cul-de-sac in the approximate location of the existing 20 foot right-of-way is possible. ® Most didn't think the City should give up any right-of-way on Olympic View Drive. ® A lot of traffic now uses 80`h West which is a narrow road. Another connection to Olympic View would reduce some of the traffic volume on 80`h West. ® The 20 foot right-of-way should not be vacated, but rather should be explored as a possible location for a link between the new cul-de-sac and Olympic View Drive. Response from the Applicant: John Mellor said: ® If the right-of-way along Olympic View Drive were vacated as requested, Olympic Drive would still have a 70 foot wide right-of-way. ® It would be possible from an engineering standpoint to connect the new cul-de-sac to 80"' West, but the police and fire departments saw no need during the review of the application. ® The sight distance on 80`h West is tough. ® The applicant does not want a connection from 801h West to Olympic View Drive to go through his new subdivision. 8060 U-L6-ISpue LL-96-1S uo met Io suoisnlouoo pue;oe3 Io s6uipui3 - Z;igiyx3 :;uauayoeJJV Ip Hearing Examiner Recommendation Case No. ST 96-77 Page 4 Response from the City: Dirk Vinish said one option is to remove the right-of-way along Olympic View from the official map, but then have the applicant give the City a maintenance easement. fff.. 1 „�. Joe Scialdone submitted Exhibit B which was signed by 39 persons. The letter expressed no opposition to any part of the application, except the requested vacation of the eastern 1/2 of 180 Ave. S.W. between 80`b and Olympic View Drive. The residents in the area want to make sure the present or future ability to connect 80th West with Olympic View Drive is not eliminated. The letter had a map attached which showed removal of the "S" curve right-of-way lines and retention of the existing 20 foot wide right-of-way. 1. Site Development And Zoning: a. Facts: 1) Size: The portion of the right-of-way adjacent to Olympic View Drive and the unopened portion of 184th Street Southwest is approximately 7,304 square feet. The proposed 60-foot wide right-of-way designation between Olympic View Drive and 80th Avenue West is approximately 33,000 square feet (see Exhibit A, Attachment 4). 2) Zoning: The zoning of the subject property is Single -Family Residential (RS-12). 3) Terrain and Vegetation: The subject property has several steep slopes, with all open areas vegetated (see Exhibit A, Attachments 4 and 5). 2. Neighboring Development And Zoning: a. Facts: 1) North: Developed with detached single family residences, and zoned RS-12. 2) South: Developed with detached single family residences, and zoned RS-12. 3) East: Developed with detached single family residences, and zoned RS- 12. 4) West: Developed with a U.S. Post Office development and zoned Neighborhood Business (BN). 8060 U-L6-ISpue LL-96-1S uo met Io suoisnlouoo pue;oe3 Io s6uipui3 - Z;igiyx3 :;uauayoeJJV 04 Hearing Examiner Recommendation Iq Case No. ST 96-77 a. Page 5 M a b. Conclusion: The proposed development would be consistent with the surrounding zoning and development. a. Fact: The application is not exempt from SEPA pursuant to WAC 197-11- 800(6)b. A Determination of Nonsignificance (DNS) was issued by the City of Edmonds SEPA Responsible Official on June 6, 1996. The Environmental Checklist and Determination are included as Exhibit A, Attachments 2 and 3. b. Conclusion: The applicant and the City have satisfied the requirements of SEPA. 2. Compliance with requirement for a Street Map Amendment ECDC Chapter 20.65, states the review criteria for Street Map Amendment Changes. These Criteria include: 1) conformance with the purposes of the City's Comprehensive Plan; 2) conformance with the purposes of the Comprehensive Street Plan; and 3) conformance with the purposes of the Official Street Map. a. Facts: ECDC Section 15.05 is the City of Edmonds Comprehensive Plan. The plan states in part, "The Comprehensive Plan shall be consulted as a preliminary to the establishment, improvement, abandonment, or vacation of any street, and no dedication of any street or other area for public use shall be accepted by the city council until the location, character, extent, and effect thereof shall have been considered by the Hearing Examiner with reference to the Comprehensive Plan. The Hearing Examiner's Report on the same will be at the time and part of his or her action on the vacation and/or dedication". The applicant has not provided in his submittal any discussion of his proposal as it relates to the criteria for a Street Map Amendment. A summary of the proposed Street Map Amendment as it relates purposes of the Comprehensive Plan follows: 1) To serve as the basis for municipal policy on development and to provide guiding principles and objectives for the development of regulations. Hearing Examiner Comments: The proposed Street Map Amendment, as recommended below, will not adversely affect the ability of the City to utilize the Comprehensive Plan for guidance in the establishment of development regulations. 2) To promote the public health, safety, morals, order, convenience, prosperity and the general welfare. Hearing Examiner Comments: Removal of the right-of-way adjacent to Olympic View Drive would significantly impair the City's ability to protect the street from slope failure and development which might affect the slope. The proposed removal from the Official Street Map 8060 U-L6-ISpue LL-96-1S uo me-1 Io suoisnlouoo pue;oe3 Io s6uipui3 - Z;igiyx3 :;uauayoeJJV 'AR Hearing Examiner Recommendation Iq Case No. ST 96-77 Page 6 of the unopened right-of-way lying west of the proposed plat road as a possible extension of 184"` Street S.W. will adversely affect the public health, safety, morals, order, convenience, prosperity and general welfare. 3) To anticipate and influence the orderly and coordinated development of land and building use of the city and its environs, and conserve and restore natural beauty and other natural resources. Hearing Examiner Comments: The proposal appears to be consistent and coordinated with development in the immediate vicinity if approved as recommended. 4) To encourage coordinated development and discourage piecemeal, spot or strip zoning and inharmonious subdividing. Hearing Examiner Comments: The proposal, as recommended below, appears to be coordinated with adjacent development and anticipates the eventual subdividing of the property in a manner that appears to be harmonious with the surrounding development. 5) To facilitate adequate provisions for public services such as transportation, police and fire protection, water supply, sewage treatment, and parks. Hearing Examiner Comments: The unopened 184th Street Southwest right-of-way lying east of the conceptual plat can be vacated provided a utility easement is retained. If the proposal is approved as recommended, public services should not be adversely affected by this proposal. b. Facts: ECDC Section 15.40 Comprehensive Street Plan states, "The Comprehensive Street Plan shall have the following purposes, in addition to the general purpose of the comprehensive plan: A. To provide for adoption and enforcement of street and thoroughfare maps and coordinated plan including the official street map to implement the comprehensive plan. B. To facilitate the provision of utilities and transportation. [Ord. 3030 § 3, 19951." The following plans have been repealed: Comprehensive thoroughfare plan and the Changes to the plan. A summary of the proposed Street Map Amendment as it relates purposes of the Comprehensive Street Plan follows: 1) To provide for adoption and enforcement of street and thoroughfare maps and coordinated plan including the official street map to implement the comprehensive plan. 8060 U-L6-ISpue LL-96-1S uo met jo suoisnjouoo pue;oe3 jo s6uipui3 - Z;igiyx3 :;uauayoejjV 'AR Hearing Examiner Recommendation Iq Case No. ST 96-77 Page 7 Hearing Examiner Comments: The Street and Thoroughfare plans have been repealed. If the conditions as outlined in the recommendations are followed The Official Street Map will continue to provide an effective means of implementing City policy with regard to the development of streets in the vicinity of the proposal. 2) To facilitate the provision of utilities and transportation. [Ord. 3030 § 3, 1995]. Hearing Examiner Comments: Utilities and transportation in the immediate vicinity should not be impaired by the proposal if the recommendations are followed. c. Fact: ECDC Section 18.50 Official Street Map states, "The purpose of this chapter is to: A. Implement the comprehensive street plan. B. Regulate the construction of improvements which could prevent the implementation of the comprehensive street plan." A summary of the proposed Street Map Amendment as it relates purposes of the Official Street Map follows: 1) Implement the comprehensive street plan. Hearing Examiner Comments: If the conditions as outlined in the recommendations are followed, the proposal will be consistent with the Comprehensive Plan 2) Regulate the construction of improvements which could prevent the implementation of the comprehensive street plan. Hearing Examiner Comments: Section 2.b above discusses conformance with the Comprehensive Street Plan. It does not appear that the proposal, as conditioned will prevent the implementation of the comprehensive street plan. d) Conclusions: 1) Part of the proposal generally appears to be consistent with the purposes of the Comprehensive Plan. a. The unopened 184th Street Southwest right-of-way lying east of the conceptual plat can be vacated, however a utility easement needs to be retained. b. The proposal, for removal of the proposed 60 foot right-of- way, generally appears to be consistent with the purposes of the Comprehensive Street Plan. However, it appears that the conditions as recommended in this report are necessary to satisfy the purposes of the Comprehensive Street Plan. 8060 U-L6-ISpue LL-96-1S uo met to suoisnlouoo pue;oe3 to s6uipui3 - Z;igiyx3 :;uauayoeJJV LO Hearing Examiner Recommendation Iq Case No. ST 96-77 a. Page 8 M 2) In order to protect the slopes along Olympic View Drive, the right -of- a way adjacent to that street should not be removed from the Official Street Map. 3) The proposal to eliminate the 20 foot wide 184" Street Southeast right- of-way extension west of the property plat road appears to be inconsistent with the purposes of the Official Street Map. Lot 11 is adjacent to the west of the subject property has the potential to be subdivided and that subdivision would be served by the 184'h St. S.W. extension. There also appears to be a significant need for a roadway connection from 80'h Avenue West to Olympic View Drive which could provided in the future if the right-of-way to the west of the proposed plat road is relocated and expanded. The applicant has not shown that the entire proposal will meet the criteria of Street Map Amendment. However, if the conditions as outlined below are followed, then a portion of the proposal will be consistent with the criteria. 1. Review by City Departments: a. Fact: The Engineering Division had the following recommendations: Approval for removal from the Official Street Map the proposed right-of- way between Olympic View Drive and 80th Avenue West. Approval for the removal from the Official Street Map the unopened 184th Street Southwest right-of-way lying east of the proposed plat road, provided that a utility easement is retained. Approval for removal from the Official Street Map the unopened right-of-way lying west of the proposed plat road, provided the plat road is made public and there is a pedestrian/bike access easement and construction between the proposed plat road and the westerly boundary of the conceptual plat. Denial for removal from the Official Street Map the right-of-way adjacent Olympic View Drive (see Exhibit A, Attachment 6). b. Fact: The Parks & Recreation Department had the following recommendations: Approval with exception of the unopened right-of-way lying west of the conceptual plat unless a pedestrian/bike access easement is provided between the proposed plat road and the westerly boundary of the conceptual plat (see Exhibit A, Attachment 7). c. Fact: The Public Works Department had the following comments and recommendations: A 24-inch water main and a sewer main is located in the right-of-way proposed to be removed from the Official Street Map. At a minimum the Public Works Department recommends that a 10-foot wide easement be required for all locations where City utility lines are located (see Exhibit A, Attachment 8). 8060 U-L6-ISpue LL-96-1S uo met to suoisnlouoo pue;oe3 to s6uipui3 - Z;igiyx3 :;uauayoeJJV Hearing Examiner Recommendation N Iq Case No. ST 96-77 a. Page 9 M a De COMPREHENSIVE PLAN (ECDC) 1. Compliance with Comprehensive Plan a. Fact: The subject property is designated as "Single Family Large Lot" b. Conclusion: The conceptual development is consistent with the existing Comprehensive Plan Land Use designation for the site. c. Facts: The Comprehensive Plan, Residential Development section, identifies goals and policies which relate to 'Residential Development" in the City. Specific goals and policies are discussed in detail below. 1) Section B states as a goal of the City that: "High quality residential development which is appropriate to the diverse lifestyle of Edmonds residents should be maintained and promoted...." d) Conclusion: The conceptual development is consistent with the above adopted goals and policies of the City for the development of residential property in the City. e) Facts: The Comprehensive Plan, Soils and Topography section, identifies goals and polices which are related to this conceptual development. Specific applicable goals and polices are discussed in detail below. 1) Section C states as a goal of the City that: "Development on steep slopes or hazardous soil conditions should preserve the natural features of the site, in accordance with the following policies: C.1.a. Grading, filling and tree cutting shall be restricted to building pads, driveways, access ways and other impervious surfaces. C.1.b. Grading shall not jeopardize the stability of any slope of an adjacent property." C.l.c. Only minimal amounts of cut and fill on hillsides exceeding 15% slope should be permitted so that the natural topography can be preserved. Fill shall not be used to create a yard on steeply sloped property." f) Conclusion: A portion of the proposed Street Map Amendment is consistent with the above adopted goals and policies of the City providing the recommendations outlined below are followed. 8060 U-L6-ISpue LL-96-1S uo met to suoisnlouoo pue;oe3 to s6uipui3 - Z;igiyx3 :;uauayoeJJV 1p Hearing Examiner Recommendation zT Case No. ST 96-77 Page 10 Based upon the foregoing findings and conclusions, the following is recommended: 1. Approval for removal from the Official Street Map the proposed 60 foot right-of-way between Olympic View Drive and 80th Avenue West (see Exhibit A, Attachment 5). 2. Approval for the removal from the Official Street Map the unopened extension 184th Street Southwest 20 foot right-of-way lying east of the proposed plat road, provided that a utility easement is retained (see Exhibit A, Attachment 5). 3. Denial of removal fiom the Official Street Map the unopened extension of the 184th Street Southwest right-of-way lying west of the proposed plat road. Rather, when the subject property is platted, that section of right-of-way shall be widened and relocated to accommodate a future 184"' Street Southwest street extension between the unopened right-of-way south of Lot 11 and the future plat road. 4. Denial of removal from the Official Street Map the right-of-way adjacent to Olympic View Drive. 5. This application is subject to the applicable requirements contained in the Edmonds Community Development Code. It is the responsibility of the applicant to ensure compliance with the various provisions contained in these ordinances. 6. The approval as noted above is transferable. Entered this 26th day of July, 1996, pursuant to the authority granted the Hearings Examiner under Chapter 20.100 of the Community Development Code of the City of Edmonds. The following is a summary of the deadlines and procedures for filing reconsiderations and appeals. Any person wishing to file or respond to a recommendation or appeal should contact the Planning Department for further procedural information. Section 20.100.010.E allows for the Hearing Examiner to reconsider his decision or recommendation if a written request is filed within ten (10) working days of the date of the initial decision by any person who attends the public hearing and signs the attendance register and/or presents testimony, or by any person holding an ownership interest in a tract of land 8060 U-M-ISpue LL-96-1S uo met to suoisnlouoo pue;oe3 to s6uipui3 - Z;igiyx3 :;uauayoeJJV 00 Hearing Examiner Recommendation Case No. ST 96-77 a. Page 11 M a which is the subject of such decision or recommendation. The reconsideration request must cite specific references to the findings and/or the criteria contained in the ordinances governing the type of application being reviewed. 1. Formal Review. The City Council will consider a recommendation of the Hearing Examiner at its next available meeting. The Council may adopt or remand the recommendation at that meeting. 2. Optional Public Hearing. If the Council wishes to consider any change to the recommendation, the Council shall set a public hearing in the manner provided in Chapter 20.90. After the hearing the Council shall approve, modify, conditionally approve, deny or remand the proposal. The following exhibits were offered and entered into the record. A. Planning Division Advisory Report, with 8 attachments B. Letter from Joe Scialdone, dated 7/7/96 and signed by 39 other persons C. Map of proposed road alignment, submitted by Joe Scialdone Charles Maki 8235 Talbot Road Edmonds, WA 98026 John Mellor 606 Sater Lane Edmonds, WA 98026 Jim Thompson 18305 80'h Avenue West Edmonds, WA 98026 Ed Swanson 8111 l Vd S.W. Edmonds, WA 98026 Francis La Fond 18227 80'h Avenue West Edmonds, WA 98026 Han Z. and Regina K. Park. 7704 Olympic View Drive Edmonds, WA 98026 Joe Scialdone 18332 80"' Avenue West Edmonds, WA 98026 Earl Smith 18325 80'h West Edmonds, WA 98026 Katherine Morley 18203 801h Avenue West Edmonds, WA 98026 Planning Division Engineering Division Fire Department Parks Department Public Works Department ((U-SM 0; g-SM Pea}u00) 9Z-L6-H auozaN;0ea;uoo aapun A:padoad a01 auozGN 10 uol;el;lul : 9060 9L-L6-1S pug LL-96-1S uo met 10 suolsnl0uoo pue;0ed jo s6uipui=l - Z;igiyx3 :;uewt4oe;;d — — — — — — — — — — — — - -� s SEAVI!EW 14 IW — — — — — — — — — — — — — I IQj irI 13 I I 0 I I in I EX,k(H� 66 NV _ 26 5566 _ I I I 12 z5_ ` I I i Nf�07r, ° 3 -_, yi � Jr, Ipop,Z Rog AV �1�� �, 1 Nk u 184th ST. S.W. L NOT P N 320 I I \ - — � 32525 - I I \HIDDEf�I GLEN 12 / I I / 10 13 I I WOO D SCR E E K P LAC E &SD I EX.C.B. - 26272 INV - 260.42 T R A C I I 1r00� F-------------- ------ a I' ADMIRALTY ACRES / I � �\ O 1 INV - 253.00 ® °dn 0 N ,;�•�1 � � s I I I \�1 EX.C.B. 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EDMONDS, WA 98020 CONFORMED Copy 05/22/20,02 ��20950 P.0004 PECORDED2 PM Snohomish County AGREEMENT REGARDING DEADLINES FOR DEVELOPMENT OF SEAVIEW PARK ESTATES This Agreement is entered into between Dr. and Mrs: Han Z. Park ("the Parks"), the City of Edmonds, Washington in its proprietary capacity as an owner of real property (collectively "the Owners"), and the City of Edmonds, Washington ("the City") in its regulatory and legislative capacity as a Washington municipal corporation (collectively "the Parties"). RECITALS WHEREAS, the Owners variously hold lyal title to the parcels of real property located generally at 7704 Olympic View Drive, 18408 79 Place W., and between 18305 and 18325 80"' Avenue W. within the City of Edmonds (collectively, "the Property"), specifically described in Exhibit A, attached hereto and incorporated by this reference as if set forth in full; and WHEREAS, the Owners entered into that certain Agreement and Covenant Constituting a Contract Rezone dated November 6, 1998 ("the Contract Rezone Agreement") regarding the planned rezoning and development of the Property, said Contract Rezone attached hereto as Exhibit B and incorporated herein by this reference as if set forth in full; and WHEREAS, in consideration of the City's rezoning of the Property from an RS-12 to an RS-8 designation, the Owners agreed in the Contract Rezone Agreement to, inter alia, develop the Property in accordance with an approved Planned Residential Development (PRD) application, pay for the widening and partial relocation of 184a' Street S.W. in order to connect 8Da' Avenue W. and Olympic View Drive, dedicate said street to the City upon its completion, constrict an approved cul-de-sac connected to 184"' Street, and adhere to various development guidelines contained within the Contract Rezone Agreement; and WHEREAS, Dr. and Mrs. Han Park and the City in its proprietary capacity as an owner of real property entered into that certain Conditional Sales Contract dated December 18, 1997, said contract attached hereto as Exhibit C and incorporated herein by this reference as if set forth in full; and WHEREAS, the December 18, 1997 Conditional Sales Contract specifically and fully preserved the governmental and quasi-judicial discretion of the Edmonds City Council and other City officials; and WHEREAS, over three years have lapsed since execution of the Contract Rezone Agreement, and the Owners have not submitted a complete PRD application to the City; and WHEREAS, the City in its regulatory and legislative capacity desires to initiate a rezone of the Property from an RS-8 to an RS-12 designation; and WHEREAS, the Owners have agreed to submit a complete PRD application and take the 77 steps necessary to develop the Property in accordance with the Contract Rezone Agreement; and w n Attachment: Exhibit 3 - Agreement Regarding Deadlines regarding Application for PRD (1908 : Initiation VIBEREAS, the Parties have agreed to the development timetable contained herein; NOW, THEREFORE, the Parties agree as follows: TERMS 1. Definitions. Except where specifically defined otherwise herein, the terms listed in this Section shall be defined for purposes of this Agreement as follows: A. "Complete application" means complete as defined under applicable provisions of the Edmonds Community Development Code and any applicable City staff interpretation thereof. PROVIDED, that a complete application for purposes of Section 3 (B) and (C) of this agreement shall also include the submittal requirements enumerated in Exhibit D attached hereto and incorporated herein by this reference as if set forth in full. B. "Date X" means the effective date of the Edmonds City Council's approval of the Owners' application for a contract rezone as provided in subsection 3 (A) of this Agreement; PROVIDED, that nothing herein shall be construed as limiting the fall legislative and/or quasi judicial discretion of the Edmonds City Council to deny or conditionally approve said application for contract rezone. C. "Approved developer" means a developer licensed to operate a real estate development business within the City of Edmonds. D. "Days" means calendar days inclusive of weekends and holidays. 2. ConditionaI Forbearance of Rezone Commencement. The City in its regulatory and legislative capacity agrees not to initiate a rezone of the Property from an RS-8 to an RS-12 designation provided that the Owners satisfy each and every one of the compliance deadlines of the development timetable contained in Section 3 of this Agreement. 3. DeveIo merit Timetable. Owners' Res ansibilities. The Owners agree to meet each and every one of the following compliance deadlines; A. By January 4; 2002, the Owners shall submit to the Edmonds Planning Department a complete application for a contract rezone. Said application shall request to amend Section 1.2 of the Contract Rezone Agreement to provide for a greater building pad maximum area for the proposed development on the Property, and shall not reference Mr. and Mrs. Russell Kim as Owners_ In all other respects, the terms of the requested contract rezone shall . be identical to the terms of the December G, 1998 Contract Rezone Agreement. B. By Date X plus 90 days, the Owners shall submit to the City of Edmonds Planning Department a complete PRD application for the Property in accordance with the provisions of the Contract Rezone Agreement. The Owners shall include as an attachment to n W Attachment: Exhibit 3 - Agreement Regarding Deadlines regarding Application for PRD (1908 : Initiation said application a fully executed contract between the Owners and an approved developer outlining the intended development of the Property. C. By Date X plus 90 days, the Owners shall submit to the City of Edmonds Planning Department a complete Subdivision application for the Property. D. By Date X plus 180 days, the Owners shall ensure that the development project on the Property satisfies all applicable regulations and is ready for Preliminary PRD approval. E. By Date X plus 180 days, the Owners shall ensure that the development project on the Property satisfies all applicable regulations and is ready for Preliminary Subdivision approval. F. In the event that the City requests any information regarding the development project on the Property from the Owners or from any developer retained by the Owners, the Owners shall be responsible for ensuring that a written response, together with any supporting documentation if the City so requests, is reasonably provided to the City in writing within 30 days of the request; PROVIDED, that the information requested by the City shall be as enumerated in Exhibit D. 4. Develooment Timetable: Citv's Responsibilities. The City agrees to meet the following compliance deadlines: A. Within 30 days of submission by the Owners of PRD and Subdivision applications pursuant to Section 3 (B) and (C) of this agreement, the City of Edmonds shall notify the Owners in writing regarding the consistency of the Owners' PRD and Subdivision applications with applicable regulatory requirements, and shall include in said notice the written comments and requests for additional information — if any — of all City departments with full or partial regulatory authority over the PRD application approval process. B. The City shall provide a written response to the Owners within 14 days of the receipt from the Owners in writing of any reasonable request for additional information as required by the City related to the PRD or Subdivision applications. . The City's failure to meet the deadlines contained in this Section shall extend each of the remaining deadlines for the Owners' compliance under the provisions of Section 3 of this Agreement by the actual length of the City's delay plus 14 days; PROVIDED, that any such delay by the City does not result in whole or in part from the Owners' failure to reasonably provide requested information or to cooperate in good faith with the City. 5. Waiver of challenge or Appeal, In the event that the Owners fail to meet any of the compliance deadlines contained in Section 3 of this Agreement, the Owners hereby agree not to contest, appeal or otherwise challenge any attempt by the City in any capacity to rezone the Property to a designation other than RS-8. m F411 N n Attachment: Exhibit 3 - Agreement Regarding Deadlines regarding Application for PRD (1908 : Initiation 6. Preservation of Contractual Ri4hts. Nothing in this Agreement shall be construed to limit or otherwise abrogate the discretion .of the City in its proprietary capacity to exercise its contractual rights under Section 2 of the Contract Rezone Agreement; EXCEPT that the Parties may at their discretion negotiate new terms for the December 18, 1997 Conditional Sales Contract, including but not limited to a possible covenant by the City in its proprietary capacity as a landowner not to initiate a rezone of the Property from its current RS-8 designation for a specified duration. 7. Recording. Within ten days of the execution of this Agreement by all Parties, the City shall record a copy of this Agreement with the Snohomish County Auditor's office. 8. Inte�o--ration. This Agreement, together with any attachments or exhibits hereto incorporated by reference herein, represents the entire agreement between the Parties and shall not be supplemented or modified. in any way except by a writing signed by all Parties. DATED this /f Z day of December, 2001. .� Dr. H ui Z. Park �,A- _ Mrs. Regina K. ark THE CITY OF EDMONDS, a. one, d Garya .ensan, Mayor THE CITY OF EDMONDS Aa AAakenson, Mayor P, P, n Attachment: Exhibit 3 - Agreement Regarding Deadlines regarding Application for PRD (1908 : Initiation 4.6.d L �j^ 7423 o p p� ^^�� 0 n �? 7e0 A90 �q22 � 9S3 0 � � 1T916 n g2q �� a0 11 9515 gl��19ry� H ST SW 7 , 1 0 18001 M M N O M N O 1 n n n n n n n 18011 18104 j c N pp M c Q°N0 Oy 0 0`ti 8p2 �'i om om 6 18114 Q 181ST PL 8201 3 181ST PL SW 8?oy 802 A 18120 18119 0^� 4 0 0 0 0 0n 0 18228 � °N0 m� 8110 8111 18208 18232 182ND PL 3 8112 00 pro 8115 18218 18236 N 7gle_Family�= M Urban ' 3z2s 18___ 18312 3 8332 18306 uw M V c 18324 > ° M 18303 Q h 8041 1832 °No 8133 8111 ti N 8001 00 N aAjs A Z POST o 1841 O� OFFICE 6 7 Open Space 1841 18419 18401 18502 1 6 18427 7 18432 18501 E SO " M KET 505 18504 3 c d 18508 18502 1 515 18514 ¢ Ln r Contract Cl) 1R519 Rezone g50 9Tjy 185TH PL ,� �^ SW 7800 18510 j N I r(�] �n '`` 185,E 00 �p0 527 8209 O N00 R-1997-28 rn w n rn n M M M = n c ? 18530F7530 . 7528 00n 186TH ST n7805 SW 18596 j21 N N N <D O N N N 00 N N O co 00 00 O r p) N N N N N N to 18603 18604 18603 1860 18605 F18607 18604 18604 18603 18615 18612 1 1¢61 S16 ?. oi11 ' coo Sin/yle-Famil Urbbmt i 18625 1862� .8627 18624 Y 8622 18614 a 18621 18627 18624 1 18609 ST SW 18627 18630 1863118632 2 18629 18630 ro O N m 18701 18704 18633 j O N N O 1870 18706 n 1870318702 4 9740 00 00 00 00 18703 18714 18719 Multifamily - High D 7925 18714 1871518714 18719 M h 0 18715 N 18718 187TH PL SW 18720 LL N O N N n 18 18730 00 00 co 00 00 m' 8029 00 18728 w N 'o O c N o �p 3 ¢ > O T M T 0o 00 j t Q 188TH ST SW ¢ n r- r- n r- r- c 8128 18807 8016 �89pe 18801 V - c 7801 �^h r7 'pp�o S$201 °p aO 18818 18813 18816 18811 n n n �` ^^ Do g"�6 r �� 18811 7867 g 18823 18824 18823 18824 c0 �90 �$ 18824 1a 1881918822 188; Comprehensive Plan Designation Contract Rezone R-1997-28 VT 7512 t k W E Scale 1 inch = 400 feet a 117c, Packet Pg. 134 4.6.e Land Use Element Land Use Map Whenever there are references in this plan to categories of land use, they shall apply to areas shown on the Comprehensive Plan Map as follows: Plan Map Designation Land Use Type Compatible Zoning Density Classifications Units/Acre Activity Center Corridor Development Designated Park or School Site Single Family, Resource Single Family, Urban 3 Single Family, Urban 2 Single Family, Urban 1 Multi Family - High Density Multi Family — Medium Density ........................................................................................... Mixed Use Commercial Community Commercial Neighborhood Commercial Highway 99 Corridor Edmonds Way Corridor Westgate Corridor (Planned Business) Hospital / Medical Master Plan Development Public Use or Park/Open Space Mix of uses; refer to specific plan designations within activity center Mixed use development corridor; refer to specific plan designations within corridor See appropriate category below; also refer to specific activity center discussion in plan See appropriate category below; also refer to specific corridor discussion in plan Public Facility P-zone or appropriate R-zone compatible with neighborhood. ........................................................................................................................................................................................................................................... Single family RSW-12, RS-12, RS-20 < 4 RS-10 < 4.4 RS-8 < 5.5 RS-6, RS-8 5-8 Multi family RM-1.5, RM-2.4 18-30 RM-2.4, RM-3.0 < 18 ............................................................................................................................................................................................................................................ Commercial Mixed Use Commercial or mixture of zones WMU, BC, BN, or equivalent BN or equivalent based on neighborhood plan CG, CG2; transitional zones as appropriate BP, BN, BC, or similar commercial zone; RM zones BP, BN Special Use District Hospital or Medical zone Master Plan Master Plan Overlay or equivalent classification Public or Parks P, OS, or equivalent classification Land Use 37 Packet Pg. 135 4.6.f 1 ' 1 1 D TH PL 5 1 � `O ti 18104 j o N pp T 0 Q00 0 �y 0`y 8 p2 `�j om om 6 18114 Q 1815T PL 8201 3 181ST PL SW 8?0, A 18120 18119 4 0 0 rn 18228 N oND q 8110 8111 18208 18232 182ND PL 3 8112 8115 18218 co 18236 RS. 1 .a 2 8117 18226 18300 18306 n v Nf N Nf 0 rD M 8332 r q18324 18303 80418133 1832cq 8001 .Q 18325 18408 G m 7423 o 790 IN �422 9S3 0 0 119�6 s�S 11 S9 �pti `� Z n g2q �� ocD 1T 1515 gl��19ry� v ^ ^ F H ST SW 18001 M n Lo 18011 P.. n n n n ays A POST• N N 1841 4FF1 CE N 1841 7601 018419 P 1 6 7BC 1850: 18427 8432 18501. • 505 18504 3 0 0 m 18508 g505 p^ 1.850 n r c 1Rs19 9Tjy n n^ l0 1 515 18514 ¢ Contract Rezone 185TH PL SW 7800 18 1 $ n l n l r� I h •�� 18516 ,;, 0 �� 7530 527 8209 N - R-1997-28 w rn cc, ccoo 'o p? 18530 j 7528 DD ^ ^ ST ^ SW 7805 185.6 18521 186TH N N N fD O N N N N N N O 0 0 0 ao ao r 07 r p) N N N N N N to aD a0 aD aD aD 18603 18604 18603 1860 1860518604 18601 •18604 18603 18615 18612 1861 18616 3: u. 1860 1 Q, 0 18625 18622 1862718624 -1 - 8 8 1861 18614 18627 18630 1862 18624 1 18609 CL ST SW 1863118632 2 18629 0 7925 18714 86300 1863 O N coNm18701 18704 m O 14872 NN 187031870 RM- DD 00 000 18703 18714 18715 1871 m n rn o 18715 18718 18720 LL N O N N n 3 N ?� 187TH PL SW 7 18730 18717 ro ro 00 ro ro m' 8029 - 18728 W N �R o 0o N 0 ,p8j3 Q 188TH ST SW N N 8128 18807 8016 �89pe c 18801 CNr) c ^a� 00 7801 �^y cD cD 18818 18813 18816 18811 �867 p n gg21 1 4 �$ 18823 18824 18823 18824 CD �90 1a 18824 1a 1881918822 188; Zoning and Vicinity Map Contract Rezone R-1997-28 117c, i syl 7512 LYNNDALE PARK 47, 18927 A a Scale 1 inch = 400 feet Packet Pg. 136 4.6.g RESOLUTION NUMBER A RESOLUTION OF THE EDMONDS CITY COUNCIL TO INITIATE A REZONE FOR PROPERTY UNDER CONTRACT REZONE R-97-28 FROM RS-8 TO RS-12 WHEREAS, certain property with the Snohomish County tax parcel numbers of 00370800100900,00370800101200,00370800101100,00370800101000,and 00434600010601 were rezoned from under file number R-97-28 RS-12 to contract RS-8 by Ordinance No. 3217; and WHEREAS, the applications for a formal plat (P-5-136) and planned residential development (PRD-05-137) intended to implement contract rezone R-97-28 expired on January 22, 2017; and WHEREAS, amendments to the City of Edmonds development regulations have been changed since 1997 so that conditions of contract rezone R-97-28 may no longer be met; and WHEREAS, amendments to the City of Edmonds Comprehensive Plan have changed so that the RS-8 zoning classification is not consistent with the Single Family — Resource designation for the site; NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. A rezone of the property under contract rezone R-97-28 shall be initiated to evaluate rezoning the subject property from contract RS-8 to RS-12 consistent with Edmonds Community Development Code 20.40. RESOLVED this 14th day of March, 2017. ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. 1 APPROVED: MAYOR, DAVE O. EARLING Packet Pg. 137 5.1 City Council Agenda Item Meeting Date: 03/14/2017 Tree Board 2016 Annual Report & Presentation of TCUSA Award (15 min.) Staff Lead: Steve Hatzenbeler Department: Development Services Preparer: Denise Nelson Background/History In 2010, The Edmonds City Council created a Citizens' Tree Board. The Citizens' Tree Board actively encourages the planting, protecting, and maintaining of trees for long-term community benefit. Staff Recommendation Consider presentation and ask any questions Narrative The main goals of the Tree Board are as follows: •Sponsor an annual Arbor Day event. •Increase community outreach and education regarding the value of trees, proper selection of trees, and correct methods for planting and caring for trees. •Work with local groups on projects, especially to organize invasive plant removal and native vegetation planting in accord with the department of parks, recreation and cultural services. •Encourage active stewardship of the urban forest through partnering with community organizations, to include arboriculture in multiple aspects of the city. •Assist City officials in developing a tree ordinance and an Urban Forest Management Program to help preserve and protect existing trees, encourage planting of additional trees, and appropriately safeguard trees in construction areas, and encouraging the Edmonds citizenry to become active stewards of the urban forest. •Work to develop funding sources to expand tree related programs. •Help achieve and maintain Tree City USA' status. ALSO: Peter Dervin, representing the Washington Association of Landscape Professionals and the Washington Community Forestry Council, will attend the meeting to present our Tree City USA 6th renewal and our 2016 Growth Award. Attachment 1 contains a brief summary of the Tree Board's work for 2016. This will be presented by the Tree Board Chair at the Council's March 14 meeting. Attachments: Tree Board 2016 Packet Pg. 138 5.1.a S4. City of Edmonds Cotozens' Tree Board 2016/17 Annual Report to City Council Packet Pg. 139 holollivialls V J �4 A rM woe N _. 9 yt� 1n. ` t .►i Sk "� ��,�LLLLyyyyyyUUUtJJJ���.s =, • .. yR' art, •-. ��w r ;v", 90 v 4111161214 5.1.a TREE BOARD DESCRIPTION: (new in 2016 Ord 4034) The City of Edmonds Tree Board actively encourages the planting, protecting, and maintaining trees for long- term community benefit. Packet Pg. 142 5.1.a CITIZENS' TREE BOARD 2016 YEAR IN REVIEW • Tree City USA - 6thyear renewal, plus a Growth Award • Cass Turnbull presentation • Tree and Shrub Planting event for Arbor Day • MEN articles on urban tree selection • Edmonds Summer Market informational table Packet Pg. 143 DISCUSSION,0 Thank you to the City Council and Mayor for this year's Tree Board budget • Staff /contractor support: prefer to have an internal staff person, not a contractor, because of the improved efficiency (e.g., 11 access " inside") no travel time; better • City Arborist would be great to add with the roll -out of the UFMP in 2018 a Q U 0 0 W L IL 06 t 0 a r 0 N O CO LO 00 r O N L 0 CO E a Packet Pg. 144 DISCUSSION, URBAN FOREST MGMT PLAN0 : • The Tree Board would like to help! Please let us know how we can get involved. Plenty of lessons learned from 2015 • Strongly believe UFMP needs to include policies regarding trees on private property, e.g., districting to establish different foals and standards for different areas in the city. Private properties are where most tree removal is taking place in the city (not public right of way or parks) Packet Pg. 145 5.1.a WHAT'S THE TREE BOARD UP TO? Educational outreach 1*s our top priority; improving the Edmonds community's understanding of the habitat and environmental value of trees Packet Pg. 146 5.1.a 2017 WORK PLAN/EVENTS • Earth Day ivy clearing event April 22, 2017 • Assisting Students Saving Salmon with planting 400 native plants along Shell Creek, spring 2017 • Tree I D Tags May 2017 • Edmonds in Bloom collaboration to celebrate significant trees in EIB gardens July 16, 2017 • Edmonds Summer Market table summer August/September 2017 • Arbor Day Planting event October 2017 • Assist Parks Dept with replacement of street trees on 5thAve in front of City Hall Packet Pg. 147 soAf -46 1►•^-k y� lop 7.1 City Council Agenda Item Meeting Date: 03/14/2017 Authorization to award a construction contract to Marshbank Construction, Inc. for the 76th Ave & 212th St. Intersection Improvements Project (10 minutes) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On March 7, 2017, staff presented the bid results to Council and the item was forwarded to the March 14th agenda for presentation and award. On June 21, 2016, Council authorized staff to reject all construction bids received on June 9, 2016. Staff Recommendation Award the contract to Marshbank Construction, Inc. in the amount of $4,435,239.62 and authorize a $443,524 management reserve for changes and unforeseen conditions during construction. Narrative On March 2, 2017, the City received five bids for the 76th Ave and 2121h St. Intersection Improvement Project. The bids ranged from a low of $4,435,240 to a high of $6,504,655. The Engineer's Estimate was $6,146,685. A summary of bid results is attached (Exhibit A). Marshbank Construction, Inc. submitted the low responsive bid and provided bid documents that meet the Federal Disadvantage Business Enterprise Goal of 19%. The proposed improvements will provide dedicated left turn lanes on 76th Avenue with simultaneous turning movements during the left turn phase. This, along with the addition of right - turn lanes and a new traffic signal will increase the capacity and improve intersection signal operation, traffic flow, vehicle delay, and air quality by reducing vehicle emissions. The City's water, storm and sewer utilities will be upgraded within the project limits and the overhead utilities will be converted to an underground system. The Bike2Health improvements will provide bike lanes on 76th Avenue and 2121h Street by converting the streets to three lanes, including a center two-way left turn lane. Bike lanes on 76th Avenue will begin at 220th Street and continue north to 198th Street in Lynnwood. A combination of bike lanes and sharrows will be installed on 76th Ave north of 198th St to Olympic View Drive. The 212th Street bike lanes will begin at the Five Corners intersection and continue east to 72"d Avenue. It also includes, replacement of existing catch basin frames and grates, permanent signage, modifications of two existing traffic signal systems, and new route and way finding signage. The Bike2Helath project is funded by grants from the Snohomish County Verdant Health Commission and the Washington State Transportation Improvement Board. Packet Pg. 149 7.1 The proposed construction budget and funding are shown in Exhibit B. A 10% management reserve is included to cover field changes and unforeseen conditions during construction. Attachments: Exhibit A - Bid Schedule Exhibit B - Budget Exhibit C - Project Map Packet Pg. 150 7.1.a City of Edmonds 76th Ave & 212th St. Intersection Improvements Bid Summary 2-Mar-17 Engineer's Estimate Marshbank Construction Johansen Excavating Colacurcio Brothers A-1 Landscaping & Construction JR Hayes Corporation SCHEDULE - A - ROADWAY WORK $ 2,602,450.00 $ 1,877,557.00 $ 2,242,197.50 $ 2,472,545.00 $ 2,446,914.00 $ 2,441,009 SCHEDULE - B - STORM SEWER $ 1,179,637.00 $ 609,455.00 $ 822,615.00 $ 740,248.00 $ 1,407,802.00 $ 1,368,092 SCHEDULE - C - SANITARY SEWER $ 454,582.70 $ 273,810.93 $ 265,251.09 $ 432,978.24 $ 537,370.57 $ 620,108 SCHEDULE - D - WATER MAIN REPLACEMENT $ 678,686.93 $ 565,797.09 $ 546,782.47 $ 705,959.71 $ 908,906.19 $ 760,880 SCHEDULE - E - FRANCHISE UTILITIES $ 668,031.95 $ 570,653.60 $ 718,979.52 $ 784,321.24 $ 544,920.61 $ 813,241 SCHEDULE - F - BIKE TO HEALTH $ 561,296.85 $ 537,966.00 $ 546,872.00 $ 594,297.00 $ 551,095.00 $ 500,322 SCHEDULE - G - BOND $ 2,000.00 $ 0.01 $ 2,000.00 $ 6,500.00 $ 38,000.00 $ 1,000 TOTAL $ 6,146,685.43 $ 4,435,239.62 $ 5,144,697.58 $ 5,736,849.19 $ 6,435,008.37 1 $ 6,504,655 L 3 Q O U 0 L c t r N N 06 a t 0 rn a> t c� to m t X W C E t v r Q Packet Pg. 551 7.1.b 76th & 212th Improvements Proposed Construction Budget 76th & 212th Description Improvements Bike2Health Total Proiect Contract Award $3,897,274 $537,966 $4,435,240 Construction Mgmt & Testing (16%) $623,564 $86,075 $709,638 PUD Undergrounding $178,500 $178,500 Frontier Undergrounding $136,148 $136,148 Management Reserve (10%) i $421,1921 $53,7971 $474,989 Funding Total = $5,256,678 Construction Funding 76th & 212th Improvements $677,837 Bike2Health $5,934,515 Total Proiect Federal Grant $2,676,184 $2,676,184 Washington State TIB $1,363,626 $91,898 $1,455,524 Street Fund 112 $33,746 $5,939 $39,685 Water Fund $712,904 $712,904 Stormwater Fund $0 $0 Sewer Fund $345,002 $345,002 Reimbursement by Comcast $41,926 $41,926 Reimbursement by Wave $83,289 $83,289 Bike 2 Health Verdant Grant $580,000 $580,000 Total = $5,256,678 $677,837 $5,934,515 Packet Pg. 152 3/9/2017 Google Maps a n H Mart Q -'.listSW Proposed bike lanes (shown in red) n 165tr P 184th St SW lasrh St sw Alderwood Mall � E leatnstsw PERRINVILLE 188th St SW 188th St SW 188th St SW w o n a a Lynndale Park A w W a n a o A a m m W 192nd St SW z 7 a 192rcY� SW q 192nd St SW n s r i Q a r rso m 7 941h St SW OAF pu e�%Dr 5z4 9 196th St SW sza O Lynnwood524 196thStsW o ,2 w C, �° m 1 Scriber / r n take Park a a% `m tooth st SW 8racketi's � � s tooth st sw w � Edmonds© 2 oarh st sw � � o � ALDER,' a Landing q ➢ 202nd St SW 3 Community college ¢ ; = 2 Shoreline , z 2]znd sisal Lynnwood Transit CenterQ °J Sanctuary... Q a d 204th zosrd St sw St / r eD r7`a Haley St Maley St a P N SW o, a a ~ W / 204th St SW d 2061h St sw y � a n n © � Bell St Edmonds Mainst Mainst 208thStSWx 208thStsw 208thS16W ` L oaytan St Loa � Alder st v a Q a Walnut St m` WaInut St nds N 212th S[ SW 212th St SW s 212th St SW a �2thSr S^J v LarcnWaY 212th $t SW y y So wd°I a R I't'dy @ 4 n m °plar R a y m a N a a y `m n 21411h St S W - 216th St SW � 2161h St SW 216th St SW i f° $ a' 04 Intersection Improvements v m m a4sser ado 220th L;: .. 220th St SW 1?Oth S1 sal 22(]ih St sal n Ra °o a 3 .W.. IIlt y E a 3 Voodway 224thStSW 2E rn 2241hStSti'+ GO gle ®P 99 Ranch Market 0 af Esperance 2261hPISYJ Q a Map data ©2017 Google 2000 ft , - to 0 X CD cc F41 nPSIA Attachment: Exhibit C - Project Map (1906 : 76th Ave & 212th St Intersection - Contract Award) 1J 8.1 City Council Agenda Item Meeting Date: 03/14/2017 Presentation of a Local Agency Agreement for Construction Management Support Services for the 76th Ave and 212th St Intersection Improvement/Bike2Health Project (10 minutes) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward this item to the consent agenda for approval at the March 21, 2017 City Council meeting. Narrative The City issued a Request for Qualifications in March, 2016 to hire a consultant to support city staff with field inspection, contract administration, material testing and federal -aid documentation for the 76th Ave W and 212th ST SW Intersection Improvement/Bike2Health Project. The City received statement of qualifications from three engineering firms and the Selection Committee chose KBA, Inc. based on their qualifications, experience and approach to provide services during construction. The City has negotiated a consultant fee of $389,580 to complete the construction support services and the required material testing. The key tasks within the scope of work provide for construction administration, field inspection, public outreach, schedule review and the review and approval of materials, submittals, requests for information (RFI's), certified payrolls and DBE requirements. The professional services agreement will be funded by the project budget for the 76th Ave W and 2121h ST SW Intersection Improvement/Bike2Health Project. The project funds are comprised of a federal transportation grant, State Transportation Improvement Board (TIB) grant, Snohomish County Verdant Health Commission grant and Utility revenue from the Water and Sewer Funds. Attachments: KBA Local Agency Agreement Packet Pg. 154 8.1.a Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreemen Agreement Number: E1CA/c368 Firm/Organization Legal Name (do not use dba's): KBA, Inc. Address Federal Aid Number 11201 SE 8th Street, Suite 160, Bellevue, WA 98004 CM-2511(004) UBI Number Federal TIN or SSN Number 601-426-427 91-1581416 Execution Date Completion Date January 31, 2018 1099 Form Required Federal Participation ❑ Yes i❑ No Yes ❑ No Project Title 76th Avenue W and 212th Street SW Intersection Improvements Project Description of Work Consultant will provide Construction Management (CM) services to the Agency to include contract administration, on -site field observation, documentation, and materials testing, as required by the Agency. Improvement of 76th Avenue W and 212th Street SW Intersection to include, but is not limited to: Select demolition and removal; rehabilitation of the roadway with crushed surfacing and hot mix asphalt; construction of cement concrete sidewalks, curbs, and gutters, stormwater systems and vaults, waterline systems, sanitary sewer replacement, a new traffic signal system, a new streetlight system and other electrical appurtenances including a service cabinet, electrical lines, and junction boxes; joint utility trench including conduits and utility vaults, traffic control, property restoration, and miscellaneous work. ❑ Yes ❑i No DBE Participation Maximum Amount Payable: $389,580.00 ❑ Yes ❑i No MBE Participation ❑ Yes ❑i No WBE Participation ❑ Yes ❑i No SBE Participation Index of Exhibits Exhibit A Scope of Work Exhibit B-rBE-Pat`ritYpz rift N/A Exhibit C Preparation and Delivery of Electronic Engineering and Other Data Exhibit D Prime Consultant Cost Computations Exhibit E Sub -consultant Cost Computations Exhibit F Title VI Assurances Exhibit G Certification Documents Exhibit H Liability 1RS G N/A Exhibit I A41aged Gensu -I:^ N/A Exhibit J Consultant Claim Procedures Agreement Number: E 1 CA/c368 a Local AgencyA&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 155 8.1.a THIS AGREEMENT, made and entered into as shown in the "Execution Date" box on page one (1) of this AGREEMENT, between the City of Edmonds, hereinafter called the "AGENCY," and the "Firm / Organization Name" referenced on page one (1) of this AGREEMENT, hereinafter called the "CONSULTANT." WHEREAS, the AGENCY desires to accomplish the work referenced in "Description of Work" on page one (1) of this AGREEMENT and hereafter called the "SERVICES;" and does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to providf the necessary SERVICES; and WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish consulting services to the AGENCY. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: I. General Description of Work The work under this AGREEMENT shall consist of the above -described SERVICES as herein defined, and necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor, and related equipment and, if applicable, sub -consultants and subcontractors necessary to conduct and complete the SERVICES as designated elsewhere in this AGREEMENT. II. General Scope of Work The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit "A" attached hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed utilizing performance based contracting methodologies. III. General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress, E and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT a sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days' c notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit "A." a The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will M outline in written and graphical form the various phases and the order of performance of the SERVICES in 0 sufficient detail so that the progress of the SERVICES can easily be evaluated. m Y The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the Statf z of Washington. a Agreement Number: E1CA/c368 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 156 Revised 411012015 8.1.a Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be shown on Exhibit `B" attached hereto and by this reference made part of this AGREEMENT. If the Prime CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF) regulation outlined in the AGENCY's "DBE Program Participation Plan" and perform a minimum of 30% of the total amount of this AGREEMENT. It is recommended, but not required, that non -DBE Prime CONSULTANTS perform a minimum of 30% of the total amount of this AGREEMENT. The CONSULTANT, on a monthly basis, is required to submit DBE Participation of the amounts paid to all DBE firms invoiced for this AGREEMENT. All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C — Preparation and Delivery of Electronic Engineering and other Data." All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall be without liability or legal exposure to the CONSULTANT. Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below: If to AGENCY: Name: Jaime Hawkins, Capital Projects Manager Agency: City of Edmonds Address: 121 Fifth Avenue North City: Edmonds State: WA Zip: 98020 Email: Jaime.Hawkins@edmonds.wa.gov Phone: 425-771-0220 Facsimile: IV. Time for Beginning and Completion If to CONSULTANT: Name: Sam Schuyler, Project Manager Agency: KBA, Inc. Address: 11201 SE 8th Street, Suite 160 City: Bellevue State: WA Zip: 98004 Email: sschuyler@kbacm.com Phone: 425-455-9720 x103 Facsimile: 425-455-9732 The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall conform to the criteria agreed upon detailed in the AGREEMENT documents. These SERVICES must be completed by the date shown in the heading of this AGREEMENT titled "Completion Date." The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established completion time. Q Agreement Number: E1CA/c368 Local AgencyA&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 157 Revised 411012015 8.1.a V. Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov). A. Hourly Rates: Hourly rates are comprised of the following elements - Direct (Raw) Labor, Indirect Cost Rate, and Fixed Fee (Profit). The CONSULTANT shall be paid by the AGENCY for work done, based upon the negotiated hourly rates shown in Exhibits "D" and "E" attached hereto and by reference made part of this AGREEMENT. These negotiated hourly rates will be accepted based on a review of the CONSULTANT's direct labor rates and indirect cost rate computations and agreed upon fixed fee. The accepted negotiated rates shall be memorialized in a final written acknowledgement between the parties. Such final written acknowledgement shall be incorporated into, and become a part of, this AGREEMENT. The initially accepted negotiated rates shall be applicable from the approval date, as memorialized in a final written acknowledgement to 180 days following the CONSULTANT's fiscal year end (FYE) date. The direct (raw) labor rates and classifications, as shown on Exhibits "D" and "E" shall be subject to renegotiations for each subsequent twelve (12) month period (180 days following FYE date to 180 days following FYE date) upon written request of the CONSULTANT or the AGENCY. The written request must be made to the other party within ninety (90) days following the CONSULTANT's FYE date. If no such written request is made, the current direct (raw) labor rates and classifications as shown on Exhibits "D" and "E", will remain in effect for the twelve (12) month period. Conversely, if a timely request is made in the manner set forth above, the parties will commence negotiations ti to determine the new direct (raw) labor rates and classifications that will be applicable for the twelve (12) � month period. Any agreed to renegotiated rates shall be memorialized in a final written acknowledgement between the parties. Such final written acknowledgement shall be incorporated into, and become a part of, this v AGREEMENT. If requested, the CONSULTANT shall provide current payroll register and classifications to aic Q in negotiations. If the parties cannot reach an agreement on the direct (raw) labor rates and classifications, the Y AGENCY shall perform an audit of the CONSULTANT's books and records to determine the CONSULTANT', actual costs. The audit findings will establish the direct (raw) labor rates and classifications that will be a� r applicable for the twelve (12) month period. r The fixed fee as identified in Exhibits "D" and "E" shall represent a value to be applied throughout the life c of the AGREEMENT. L The CONSULTANT shall submit annually to the AGENCY an updated indirect cost rate within 180 days of the a close of its fiscal year. An approved updated indirect cost rate shall be included in the current fiscal year rates under this AGREEMENT, even if/when other components of the hourly rate are not renegotiated. These rates will be applicable for the twelve (12) month period. At the AGENCY's option, a provisional and/or conditional a indirect cost rate may be negotiated. This provisional or conditional indirect rate shall remain in effect until the c updated indirect cost rate is completed and approved. Indirect cost rate costs incurred during the provisional a or conditional period will not be adjusted. The CONSULTANT may request an extension of the last approved Y indirect cost rate for the twelve (12) month period. These requests for provisional indirect cost rate and/or extension will be considered on a case -by -case basis, and if granted, will be memorialized in a final written E acknowledgement. �a The CONSULTANT shall maintain and have accessible support data for verification of the components of the a hourly rates, i.e., direct (raw) labor, indirect cost rate, and fixed fee (profit) percentage. The CONSULTANT shall bill each employee's actual classification, and actual salary plus indirect cost rate plus fixed fee. Agreement Number: E 1 CA/c368 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 158 Revised 411012015 8.1.a B. Direct Non -Salary Costs: Direct Non -Salary Costs will be reimbursed at the actual cost to the CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing, long distance telephone, supplies, computer charges and fees of sub -consultants. Air or train travel will be reimbursed only to lowest price available, unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with the WSDOT's Accounting Manual M 13-82, Chapter 10 — Travel Rules and Procedures, and all revisions thereto. Air, train and rental card costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR) Part 31.205-46 "Travel Costs." The billing for Direct Non -salary Costs shall include an itemized listing of the charges directly identifiable with these SERVICES. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the STATE upon request. All above charges must be necessary for the SERVICES provided under this AGREEMENT. C. Maximum Amount Payable: The Maximum Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one (L) The Maximum Amount Payable does not include payment for extra work as stipulated in section XIII, "Extra Work." No minimum amount payable is guaranteed under this AGREEMENT. D. Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized in A and B above. The monthly billings shall be supported by detailed statements for hours expended at the rates established in Exhibit "D," including names and classifications of all employees, and billings for all direct non - salary expenses. To provide a means of verifying the billed salary costs for the CONSULTANT's employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, salary rates, and present duties of those employees performing work on the SERVICES at the time of the interview. E. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the SERVICES under this AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, electronic data, and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. Per WSDOT's "Audit Guide for Consultants," Chapter 23 "Resolution Procedures," the CONSULTANT has twenty (20) working days after receipt of the final Post Audit to begin the appeal process tc the AGENCY for audit findings. F. Inspection of Cost Records: The CONSULTANT and their sub -consultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the State Auditor, WSDOT's Internal Audit Office and /or at the request of the AGENCY's Project Manager. Agreement Number: ElCA/c368 Q Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 159 Revised 411012015 8.1.a VI. Sub -Contracting The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit "A" attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY and sub -consultant, any contract or any other relationship. Compensation for this sub -consultant SERVICES shall be based on the cost factors shown on Exhibit "E" attached hereto and by this reference made part of this AGREEMENT. The SERVICES of the sub -consultant shall not exceed its maximum amount payable identified in each sub - consultant cost estimate unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, indirect cost rate, direct non -salary costs and fixed fee costs for the sub -consultant shall be negotiated and substantiated in accordance with section V "Payment Provisions" herein and shall be memorialized in a final written acknowledgement between the parties. All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require each sub -consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With respect to sub -consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE's Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. The CONSULTANT, sub -recipient, or sub -consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT -assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the recipient deems appropriate. VII. Employment and Organizational Conflict of Interest The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annu this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly retired employees, without written consent of the public employer of such person if he/she will be working on this AGREEMENT for the CONSULTANT. a Agreement Number: EICA/c368 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 160 Revised 411012015 VIII. Nondiscrimination 8.1.a During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub -consultants, subcontractors and successors in interest, agrees to comply with the following laws and regulations: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. Chapter 21 Subchapter V § 2000d through 2000d-4a) • Federal -aid Highway Act of 1973 (23 U.S.C. Chapter 3 § 324) • Rehabilitation Act of 1973 (29 U.S.C. Chapter 16 Subchapter V § 794) • Age Discrimination Act of 1975 (42 U.S.C. Chapter 76 § 6101 et. seq.) • Civil Rights Restoration Act of 1987 (Public Law 100-259) • American with Disabilities Act of 1990 (42 U.S.C. Chapter 126 § 12101 et. seq.) • 23 CFR Part 200 • 49 CFR Part 21 • 49 CFR Part 26 • RCW 49.60.180 In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit "I" attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit "F" in every sub -contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX. Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten (10) days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this AGREEMENT, plus any direct non -salary costs incurred up to the time of termination of this AGREEMENT. No payment shall be made for any SERVICES completed after ten (10) days following receipt by the CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Noticf of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT the above formula for payment shall not apply. In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this subsection exceed thf amount, which would have been made using the formula set forth in paragraph two (2) of this section. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT's failure to perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed for actual costs in accordance with the termination for other than default clauses listed previously. Q Agreement Number: E1CA/c368 Local AgencyA&E Professional Services Negotiated Hourly Rate Consultant Agreement j Packet Pg. 161 Revised 411012015 8.1.a The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member, partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT's supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee. The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s y of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT as c set forth in the second and third paragraphs of this section. Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X. Changes of Work The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under section XIII "Extra Work." XI. Disputes Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within 10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under the procedures found in Exhibit "J". In the event that either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. XII. Legal Relations The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under thi, AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall defend, indemnify, and hold the State of Washington (STATE) and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the CONSULTANT's agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT Q Agreement Number: E1CA/c368 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 162 Revised 411012015 8.1.a to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their agents, officers, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the STATE and /or the AGENCY may be legally liable; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub -consultants, subcontractors and o vendors, of any tier, or any other persons for whom the STATE and/or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between CONSULTANT and any sub -consultant, subcontractor and vendor, of any tier. The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions resulting from STATE and/or AGENCY's, their agents', officers' and employees' failure to comply with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and employees by the CONSULTANT, its agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor. r Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own a employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 Q RCW. This waiver has been mutually negotiated by the Parties. Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of 0 J Q construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable Y supplemental AGREEMENT, the CONSULTANT shall provide On -Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques, job site safety, or any construction contractor's failure to perform its work in accordance with the contract documents. .2 The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Agreement Number: ElCA/c368 Local AgencyA&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 163 Revised 411012015 8.1.a Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE. B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimun limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the aggregate for each policy period. C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for any "Auto" (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single limit for each occurrence. Excepting the Worker's Compensation Insurance and any Professional Liability Insurance, the STATE and AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub - consultant and/or subcontractor as an additional insured (the "AIs"), with no restrictions or limitations concerning products and completed operations coverage. This coverage shall be primary coverage and non-contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured coverage required hereunder. The CONSULTANT's and the sub -consultant's and/or subcontractor's insurer shall waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to: o ti Name: Jaime Hawkins, Capital Projects Manager Agency: City of Edmonds M Address: 121 Fifth Avenue North o City: Edmonds State: WA Zip: 98020 Q Email: Jaime.Hawkins@edmondswa.gov Y Phone: 425-771-0220 Facsimile: o, r No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. as The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to section IX "Termination of Agreement" of this AGREEMENT, shall be limited to the accumulative amount of the a authorized AGREEMENT or one million dollars ($1,000,000.00), whichever is greater, unless the limit of liability >4 is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional liability to a third parties be limited in any way. a The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party, c and no third party beneficiary is intended or created by the execution of this AGREEMENT. J a m The AGENCY will pay no progress payments under section V "Payment Provisions" until the CONSULTANT has Y fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. E �a a Agreement Number: E1CA/c368 Local AgencyA&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 164 Revised 411012015 8.1.a XIII. Extra Work A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT in the SERVICES to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify this AGREEMENT accordingly. C. The CONSULTANT must submit any "request for equitable adjustment," hereafter referred to as "CLAIM," under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of this AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However, nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XIV. Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XV. Federal Review The Federal Highway Administration shall have the right to participate in the review or examination of the m SERVICES in progress. Y XVI. Certification of the Consultant and the Agency Attached hereto as Exhibit "G-1(a and b)" are the Certifications of the CONSULTANT and the AGENCY, Exhibit E "G-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions, Exhibit "G-3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit "G-4" Certificate of Current Cost or Pricing Data. Exhibit "G-3" is required only in AGREEMENT's over one hundred thousand dollars ($100,000.00) and Exhibit "G-4" is required only in AGREEMENT's over five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and a submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III "Genera: Requirements" prior to its performance of any SERVICES under this AGREEMENT. J a XVII. Complete Agreement Y This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, of a modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement a to this AGREEMENT. Agreement Number: E 1 CA/c368 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 165 Revised 411012015 8.1.a XVIII. Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and conditions thereof. XIX. Protection of Confidential Information The CONSULTANT acknowledges that some of the material and information that may come into its possession or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state or federal statutes ("State's Confidential Information"). The "State's Confidential Information" includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records (or any other information identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security data, non-public Specifications, STATE and AGENCY non -publicly available data, proprietary software, STATE and AGENCY security data, or information which may jeopardize any part of the project that relates to any of these types of information. The CONSULTANT agrees to hold the State's Confidential Information in strictest confidence and not to make use of the State's Confidential Information for any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub -consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make it known to any other party without the AGENCY's express written consent or as provided by law. The CONSULTANT agrees to release such information or material only to employees, sub -consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to the State's Confidential Information. Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY's option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential Information; or (ii) returned all of the State's Confidential Information to the AGENCY; or (iii) take whatever other steps the AGENCY requires of the CONSULTANT to protect the State's Confidential Information. As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following: the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which the State's Confidential Information was received; who received, maintained and used the State's Confidential Information; and the final disposition of the State's Confidential Information. The CONSULTANT's records shall be subject to inspection, review, or audit upon reasonable notice from the AGENCY. The AGENCY reserves the right to monitor, audit, or investigate the use of the State's Confidential Information collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or investigating may include, but is not limited to, salting databases. Violation of this section by the CONSULTANT or its sub -consultants or subcontractors may result in termination of this AGREEMENT and demand for return of all State's Confidential Information, monetary damages, or penalties. It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing such proprietary and/or confidential information shall be clearly identified and marked as "Confidential" and shall be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT. a Agreement Number: E1CA/c368 Local AgencyA&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 411012015 Packet Pg. 166 8.1.a The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such confidential or proprietary material is developed. "Proprietary and/or confidential information" is not meant to include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party; (iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by unaffiliated third parties engaged in the same business or businesses as the CONSULTANT. The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/ or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a public disclosure request is made to view materials identified as "Proprietary and/or confidential information" or otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that suct records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the AGENCY will release the requested information on the date specified. The CONSULTANT agrees to notify the sub -consultant of any AGENCY communication regarding disclosure that may include a sub -consultant's proprietary and/or confidential information. The CONSULTANT notification to the sub -consultant will include the date that such records will be released by the AGENCY to the requester and state that unless the sub -consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or sub -consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages, liabilities, or costs associated with the AGENCY's said disclosure of sub -consultants' information. XX. Records Maintenance During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all "documents" pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all "documents" pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT's place of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such documents. "Documents" shall be retained until all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past the six (6) year retention period. For purposes of this AGREEMENT, "documents" means every writing or record of every type and description, including electronically stored information (`BSI"), that is in the possession, control, or custody of the CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENTs, appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings, tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original. a Agreement Number: EICA/c368 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 167 Revised 411012015 8.1.a For purposes of this AGREEMENT, "ESI" means any and all computer data or electronic recorded media of any kind, including "Native Files", that are stored in any medium from which it can be retrieved and examined, either directly or after translation into a reasonably useable form. ESI may include information and/or documentation stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe Acrobat, SQL databases, or any other software or electronic communication programs or databases that the CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any personal devices used by the CONSULTANT or any sub -consultant at home. "Native files" are a subset of ESI and refer to the electronic format of the application in which such ESI is normally created, viewed, and /or modified. The CONSULTANT shall include this section XX "Records Maintenance" in every subcontract it enters into in relation to this AGREEMENT and bind the sub -consultant to its terms, unless expressly agreed to otherwise in writing by the AGENCY prior to the execution of such subcontract. In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the "Execution Date" box on page one (1) of this AGREEMENT. KBA, INC. Signature CITY OF EDMONDS Signature Date Date Z -?' ) Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office of the Attorney General. Agreement Number: E l CA/c368 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 168 Revised 411012015 8.1.a Exhibit A See attached Scope of Services. Scope of Worl Project No. E1CA/c368 WSDOT Form 140-089 EF Exhibit A Revised 1013012014 Agreement Number: E1CA/c368 Packet Pg. 169 8.1.a KBA, Inc. February 6, 2017 EXHIBIT A SCOPE OF SERVICES Construction Management Services For 76th Avenue W and 212th Street SW Intersection Improvements Project Federal Aid No. CM-2511(004) City Contract No. E1 CA/c368 KBA, Inc. (Consultant) will provide Construction Management services to the City of Edmonds (Agency), for the Project known as 761h Avenue Wand 2121h Street SW Intersection Improvements Project. These services will include contract administration, on site field observation, documentation, and materials testing, as required and requested by Agency during the construction of the Project, as detailed below. Project Description: Improvement of 761h Avenue W and 212th Street SW Intersection to include, but is not limited to: Select demolition and removal; rehabilitation of the roadway with crushed surfacing and hot mix asphalt; construction of cement concrete sidewalks, curbs, and gutters, stormwater systems and vaults, waterline systems, sanitary sewer replacement, a new traffic signal system, a new streetlight system and other electrical appurtenances including a service cabinet, electrical lines, and junction boxes; joint utility trench including conduits and utility vaults, traffic control, property restoration, and miscellaneous work. The Designer of Record is David Evans and Associates, Inc. Consultant will provide Tyrel LaFleur to perform field observation, and Roy Lopez for contract , administration services unless the Project is delayed or suspended to the extent they must be assigned to a different project, in which case Consultant will provide staff of similar experience and skills. Consultant shall not assign another employee to perform field observation or contract administration services without o prior written approval of Agency. Consultant will submit a proposed personnel change to the Agency for v review and approval if named staff are no longer available due to Project delay or suspension, or they m leave employment with Consultant. Upon request by Agency, Consultant will replace any personnel from Y Project team within one week of Agency's submittal of a written request to remove an employee. r Consultant personnel providing services on the Project shall address and respond to the public in accordance with Section 10.1, "General Code of Conduct", of the City's Personnel Policies, included as Attachment 1 to this Scope. I. CONSTRUCTION MANAGEMENT SERVICES A. Consultant Contract and Team Management. Consultant will provide overall management of the consultant contract and team, including: 1. Decide on best modes and frequency of communication with Agency and Designer, and use them. Liaison and coordinate with Agency on a regular basis to discuss Project issues and status. 2. Manage Consultant Team, comprised of Consultant's staff and Subconsultant(s). 3. Review monthly expenditures and Consultant Team scope activities. Prepare and submit to Agency monthly, an invoice and progress report describing Consultant Team services provided that month. Prepare and submit reporting required by funding source(s), if any. Deliverables o Monthly invoices, progress reports S:\Projects\Contracts\Client\Edmonds\BP-16-013-01 Edmonds-212th & 76th\Drafts&NegotiationRecords\In-houseDrafts\Ex-A-Scope-Edmonds761h212th-v6-2017-0 of 9 1 Packet Pg. 170 8.1.a KBA, Inc. February 6, 2017 B. Preconstruction Services 1. Consultant will review Contract Documents to familiarize team with Project requirements 2. Agency will prepare a preconstruction agenda and conduct the Pre -Construction Meeting. The Pre -Construction Meeting will be separated into two segments covering general administration and utility coordination. 3. Consultant will review the agenda, take notes during the meeting, and develop a list of action items to complete. Consultant will also review federal contract requirements with the Contractor and prepare and distribute meeting notes to attendees. 4. Consultant will conduct a site visit to become acquainted with the Project site and take preconstruction photos. The photos shall be provided to the Agency for review prior to the start of construction. Deliverables • Preconstruction Conference notes and distribution of meeting notes to all attendees via email • Pre -construction photos C. Construction Phase Services — Contract Administration 1. Consultant will provide the Agency with brief monthly construction progress reports, highlighting progress and advising of issues which are likely to impact cost, schedule, or quality/scope. 2. Progress Meetings. a) Consultant will prepare weekly progress meeting agenda and meeting notes, distribute copies to attendees, and track outstanding and completed issues on a weekly basis. b) Agency will lead progress meetings. 3. Consultant will provide cursory review of Agency -inspector prepared Inspector Daily Reports (IDRs) to confirm the IDRs are signed and meet LAG requirements. r 4. Consultant will prepare monthly draft Contractor progress payments and submit to Agency for review and payment. Each progress payment shall be supported by completed and E approved field note records in accordance with the WSDOT LAG Manual. E 5. Consultant will review (within 5 working days) the Contractor's initial Critical Path Method (CPM) schedule against allowable working days, key utility coordination dates, procurement of long lead items and Project milestone dates and provide a memo of reviews. Consultant will also review the schedule sequencing and activity duration to check if they are reasonable. Any discrepancies, conflicts or unreasonable work durations will be brought to the attention of the Contractor and Agency. 6. Consultant will review (within 3 working days) Contractor's monthly updates to the CPM Schedule and notify Agency and Contractor of discrepancies, conflicts or unreasonable work durations. 7. Consultant will evaluate construction Contractor's Schedule of Values for lump sum items. Review the Contract Price allocations and verify that such allocations are made in accordance with the requirements of the Contract Documents. 8. In accordance with the WSDOT Construction Manual, Consultant will monitor Contractor and Subcontractor's employment documentation for adherence to contract requirements. Monitoring will include: S:\Projects\Contracts\Client\Edmonds\BP-16-013-01 Edmonds-212th & 76th\Drafts&Negotiation Records\In-houseDrafts\Ex-A-Scope-Edmonds76th212th-v6-2017-0 of 9 Packet Pg. 171 8.1.a KBA, Inc. February 6, 2017 a) Maintaining Employment Documentation Log that will track the following items, B through F. b) Collecting, reviewing and approving (or rejecting) Requests to Sublet, WSDOT Form 421- 012. c) Collecting Certified Payrolls and reviewing selected payrolls to verify that they meet contract wage requirements. Provide updates on missing payrolls at the weekly progress meeting. d) Collecting and reviewing L&I form Statements of Intent to Pay Prevailing Wages. e) Collecting and reviewing L&I form Affidavits of Wages Paid. f) Collecting and reviewing Certifications for Federal -Aid Projects, WSDOT Form 420-004. Agency will prepare construction Change Orders and Change Order Directives. Consultant will review Contractor price quotes, Agency prepared Change Orders and supporting documentation for Change Orders. If requested by Agency, Consultant will prepare independent cost estimates to evaluate Change Order pricing in accordance with the WSDOT LAG Manual. Consultant will maintain the change order log and files for WSDOT review and verify the following documents are in each file: a) Fully executed Change Order(s). b) Agency Written Authorization to Proceed with Change Order work or executed Change Order Directive(s). c) Change Order Pricing. d) Independent Cost Estimate (if requested by Agency). e) Force Account records (if needed). f) Schedule analysis for extra working days. 10. Consultant will prepare and maintain, on a weekly interval, a potential Change Order list for unpaid, Agency -requested, or disputed work. The list will include the following: a) Dates for when work was completed. Q b) Description of work. 00 c) Force account estimate of work. d) Agency Authorization date (if owner requested). as r 11. Consultant will prepare and maintain a Submittals Log and Record of Materials (ROM) that will be provided to the Contractor at the weekly coordination meeting. Consultant shall actively track status of submittals based on information provided by Agency. Agency will assign review E of submittals. d 12. Consultant will prepare and maintain, on a weekly interval, a Request for Information (RFI) log that will be provided at the weekly coordination meeting with the Contractor. Consultant shall actively track status of RFIs based on information provided by Agency. 13. Consultant will collect and review submitted Disadvantage Business Enterprise (DBE) reports, and prepare and maintain, on a quarterly interval, a DBE log that tracks payments to DBE contractors. The log shall be maintained in accordance with current WSDOT guidelines. Consultant shall submit Contractor's quarterly DBE report to WSDOT Local Programs. 14. Consultant will prepare and maintain, on a weekly interval, a Force Account Log that tracks by number and date, all force account work performed by Contractor. 15. Consultant will assist the Agency in the investigation of malfunctions or failures of materials/parts incorporated into the Project during construction. 16. Document Control. Maintain document filing and tracking systems, following Agency guidelines and meeting funding agency requirements. Collect, organize, and prepare documentation on the Project. S:\Projects\Contracts\Client\Edmonds\BP-16-013-01 Edmonds-212th & 76th\Drafts&NegotiationRecords\In-houseDrafts\Ex-A-Scope-Edmonds76th212th-v6-2017-0 of 9 Packet Pg. 172 8.1.a KBA, Inc. February 6, 2017 a) One hard copy of files will be kept in the Project field office. 17. To comply with Article XIX. Protection of Confidential Information of the LAG Agreement, maintain a log documenting the following: the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which the State's Confidential Information was received; who received, maintained and used the State's Confidential Information; and the final disposition of the State's Confidential Information. Deliverables Monthly Construction Progress Reports Meeting Agendas and Notes Weekly tracking logs for Submittals, RFls, force account payments, potential change orders, and certified payrolls Quarterly DBE tracking log b Memo of review of initial schedules and monthly update memos Log documenting State's Confidential Information received, if any, and if needed D. Construction Phase Services — Field — all to be performed by Consultant, unless noted otherwise 1. Observe the technical conduct of the construction, including providing day-to-day contact with the construction Contractor, Agency, utilities, and other stakeholders, and monitor for adherence to the Contract Documents. The Consultant's personnel will act in accordance with Section 1-05.2 of the Standard Specifications. 2. Observe material, workmanship, and construction areas for compliance with the Contract Documents and applicable codes, and notify construction Contractor of noncompliance. Promptly notify the Agency of any non -conforming work observed during site visits. 3. Prepare field notes and Inspector Daily Reports (IDRs) in general compliance with Agency, (3 WSDOT, and Federal requirements. Consultant shall provide Agency with completed IDRs by m Friday of each work week The IDRs shall include, at a minimum, a description of the work performed by the Contractor and Subcontractors, approximate quantities of materials installed, log of equipment and staff used, traffic control observations, weather condition, and any observed problems or construction issues. 4. Maintain records of materials and quantities incorporated into the Project, including but not limited to all gravel, rock, concrete tickets and their respective Manufacturing Certificate of Compliance, and asphalt delivery tickets. Obtain Scaleman's Daily Reports or Scaleman's Certification from Asphalt batch plant. 5. Observe Contractor's work and ascertain whether or not the Project is built in substantial conformance to the Contract Documents. 6. Prepare field note records and documents to help assure the Project is administered in accordance with funding agency requirements. 7. Monitor daily the Contractor's traffic control procedures and implementation of the approved traffic control plans. 8. Monitor the Contractor's temporary erosion and sediment control procedures and systems and promptly notify the Contractor and Agency if erosion or sediment problems are observed within the Project limits. 9. Monitor the Contractor's compliance with all permits provided to Consultant by Agency. S:\Projects\Contracts\Client\Edmonds\BP-16-013-01 Edmonds-212th & 76th\Drafts&NegotiationRecords\In-houseDrafts\Ex-A-Scope-Edmondsrtitnzf:etn-Vb-LUl r-u of 9 1 Packet Pg. 173 8.1.a KBA, Inc. February 6, 2017 10. Provide daily Project construction photos of traffic control set-up and work activities during the course of construction. Photographs will be in digital format and cataloged by date. 11 Material testing coordination, as required under the ROM and WSDOT Construction Manual, with material testing Subconsultant. 12. In accordance with the WSDOT Construction Manual, use WSDOT form 424-003 and conduct employee interviews and prepare Employee Interview Report for the Contractor and all Subcontractors. 13. Review the Contractor's construction record drawings on a weekly interval in accordance with the Contract Provisions. Track and record field changes on drawings and use this information to verify the Contractor's construction record drawings. 14. Interpret Contract Documents, in coordination with Designer. 15. Decide questions which may arise as to the quality and acceptability of material furnished, work performed, and rate of progress of work performed by the construction Contractor. 16. Establish communications with adjacent property owners. Respond to questions from property owners and the general public. 17. Coordinate with permit holders on the Project to monitor compliance with approved permits, if applicable. 18. Attend and participate in weekly construction meetings and/or regular on -site meetings. 19. Punch list. Upon substantial completion of work, Consultant will contribute, and Agency will coordinate with affected agencies to prepare a punch list of items to be completed or corrected. Agency will coordinate final inspection with those agencies. Deliverables: • IDRs with photos, on a weekly basis Y • Field Note Records a Contractor Employee Interview Reports r ■ Non -Conformance Reports Copy of ROM, monthly r E. Materials — to be performed by Consultant 1. Review, approve, conditionally approve, and/or reject Request for Approval of Material (RAM) submitted by the Contractor and shall update the Record of Materials (ROM) accordingly. The ROM will also be updated as test results are obtained. 2. Inspection and acceptance of materials and conduct testing in accordance with the LAG Manual and the WSDOT Construction Manual. 3. Coordinate concrete tests with testing Subconsultant for adherence to Contract requirements. Tests to be performed could include: slump, air entrainment and compressive strength. 4. Assist with inspection and coordinate testing of Hot Mix Asphalt for adherence to Contract requirements. 5. Prepare and maintain, on a weekly interval, a ROM report that will be provided at the weekly project progress meetings. The report should include, at a minimum, the following information: a) Date of material test b) Material tested c) Type of test performed S:\Projects\Contracts\Client\Edmonds\BP-16-013-01 Edmonds-212th & 761h\Drafts&NegotialionRecords\In-houseDrafls\Ex-A-Scope-Edmonds76th212th-v6-2017-0 of 9 Packet Pg. 174 8.1.a KBA, Inc. February 6, 2017 d) Test results e) Status if test results do not meet contract specifications. Consultant shall promptly notify Agency and Contractor of a failed test result. 6. At the conclusion of the Project, the Consultant will prepare: a) Certification of Materials to be signed by the Agency. Deliverables: ROM update reports • Test Results Certification of Materials F. Project Completion 1. Consultant will review the Consultant maintained Project records to verify that they are complete. 2. Consultant and Agency will coordinate with WSDOT Local Programs regarding a final review of Project records and documentation. Consultant will attend follow-up meetings with Agency and WSDOT Local Programs, if the final review identifies missing documentation that requires an additional review(s) by Local Programs. 3. The Agency will issue letters of Substantial, Physical and Final Completion. 4. The Agency will prepare the Final Pay Estimate and Voucher. G. Public Outreach 1. Consultant's Inspector will attend one Public Open House prior to commencement of construction. 2. Prior to key Project milestones, Consultant will provide information for the City to prepare flyers and Project newsletters for distribution to the adjacent neighborhood and businesses. as 3. Consultant and Agency shall visit all adjacent businesses to gather contact information, establish relationships, and learn more about their business operations. c 4. Consultant shall establish and maintain a contact list for the purposes of distributing e-mail alerts. Consultant may be requested by Agency to prepare draft e-mail alerts that will be reviewed by Agency before being sent to the listserv. 5. Consultant shall develop and maintain, on a weekly interval, a comment spreadsheet log that tracks comments, questions, and action requests by residents, businesses and property owners. 6. Consultant will prepare and distribute a Project Information Sheet that will be distributed to the Agency twice per month. The format of the information sheet and the type of information to be contained in the report will be approved by the Agency prior to the start of construction. Deliverables Information for Project flyers for businesses and residents E-mail distribution list for businesses and citizens Weekly public comment/response spreadsheet log Project Information Sheet, twice per month S:\Projects\Contracts\Client\Edmonds\BP-16-013-01 Edmonds-212th & 76th\Drafts&NegotiationRecords\In-houseDrafts\Ex-A-Scope-Edmonds76th212th-v6-2017-0 of 9 Packet Pg. 175 KBA, Inc. 8.1.a February 6, 2017 H. Assumptions 1. Budget: a. Staffing levels are anticipated in accordance with the attached budget estimate, Exhibit D. Consultant services are budgeted for an approximate 9 month period, beginning March 2017 and ending December 2017. This is intended to span the originally planned construction duration of 150 working days, plus time allotted for Project setup and closeout. No overtime or Night Shift work has been figured into the budget. b. Consultant will provide services up to the limits of the authorized budget. If additional budget is needed to cover such instances as the following, Agency and Consultant will negotiate a supplement to this Agreement: i. The Contractor's schedule requires inspection coverage of overtime hours, extra crews and shifts. ii. The level of effort changes from what is estimated in the attached Exhibit D. iii. Adjustment of Consultant Indirect Cost Rate (ICR) percentage pursuant to the terms as outlined in Section V.A.2 of the LAG Agreement. iv. The construction contract runs longer than the time period detailed above. v. Any added scope tasks. vi. The work is anticipated to be performed during daytime hours. Should night work be necessary, a 15 percent premium for labor will be applied to all night shift hours worked. c. The budget allocations shown on Exhibit D, are itemized to aid in Project tracking purposes only. If approved by Agency, the budget may be transferred between labor and expenses, provided the total contracted amount is not exceeded without prior authorization. d. The budget assumes that Agency's standard forms, logs, and processes will be used 2. Items and Services Agency will provide: r a. Resident Engineer services for the Project, who will lead the CM team activities. r' b. Meeting arrangements and facilities for preconstruction and weekly progress meetings. c. Dedicated City office space for consultant CM team by mid -April 2017 to include: i. desk, chair, and storage for two staff ii. unrestricted access to, and supplies for, a combination printer/copier/scanner machine with these capabilities: 11x17 size, color iii. hi -speed data connection (minimum 2-GB upload speed) iv. miscellaneous office supplies v. utilities and sanitary facilities d. Retain Engineer of Record for shop drawing review, RFIs, design changes, and final record drawings. e. Coordination with and enforcement of utility franchise agreements and/or contracts and schedules for services related to this Project. f. Verify that the required permits, bonds, and insurance have been obtained and submitted by the construction Contractor. Obtain all permits not required to be provided by construction Contractor. g. Construction Survey. Provide project control survey and staking that is not already assigned to the construction Contractor. S:\Projects\Contracts\Client\Edmonds\BP-16-013-01 Edmonds-2121h & 76th\DraftsBNegotiationRecords\In-houseDrafts\Ex-A-Scope-Edmonds76th212th-v7-2017-03 of 9 Packet Pg. 176 KBA, Inc. 8.1.a February 6, 2017 3. Scope: a. Consultant will provide observation services for the days/hours that its' Inspector(s) personnel is/are on -site. The Inspector(s) will not be able to observe or report construction activities, or collect documentation, during the time they are not on -site. b. The Consultant's monitoring of the construction Contractor's activities is to ascertain whether or not they are performing the work in accordance with the Contract Documents; in case of noncompliance, Consultant will reject non -conforming work and pursue the other remedies in the interests of the Agency, as detailed in the Contract Documents. The Consultant cannot guarantee the construction Contractor's performance, and it is understood that Consultant shall assume no responsibility for proper construction means, methods, techniques, Project site safety, safety precautions or programs, or for the failure of any other entity to perform its work in accordance with laws, contracts, regulations, or Agency's expectations. c. Definitions and Roles. The use of the term "inspect" in relation to Consultant services is synonymous with "construction observation, and reference to the "Inspector" role is synonymous with "Field Representative," and means: performing on -site observations of the progress and quality of the Work and determining, in general, if the Work is being performed in conformance with the Contract Documents; and notifying the Agency if Work does not conform to the Contract Documents or requires special inspection or testing. Where "Specialty Inspector" or "specialty inspection" is used, it refers to inspection by a Building Official or independent agent of the Building Official, or other licensed/certified inspector who provides a certified inspection report in accordance with an established standard. d. Because of the prior use of the Project site, there is a possibility of the presence of toxic Z or hazardous materials. Consultant shall have no responsibility for the discovery, presence, handling, removal or disposal of toxic or hazardous materials, or for exposure c of persons to toxic or hazardous materials in any form at the Project site, including but v not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB), or other toxic m substances. If the Consultant suspects the presence of hazardous materials, they will notify the Agency immediately for resolution. e. Review of Shop Drawings, samples, and other submittals will be for general conformance r' with the design concept and general compliance with the requirements of the contract for construction. Such review will not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a E m guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies or omissions. f. Any opinions of probable construction cost provided by the Consultant will be on the basis of experience and professional judgment. However, since Consultant has no control over competitive bidding or market conditions, the Consultant cannot and does not warrant that bids or ultimate construction costs will not vary from these opinions of probable construction costs. g. Reviewing and commenting on contractor's schedules is for the purpose of estimating number of days to complete a project, and for identifying potential schedule and coordination challenges and determining compliance with the construction contract. It is not a guarantee that a construction Contractor will complete the Project in that sequence or timeline, as means and methods are the responsibility of the construction Contractor. h. Consultant is not responsible for any costs, claims or judgments arising from or in any way connected with errors, omissions, conflicts or ambiguities in the Contract Documents prepared by others. The Consultant does not have responsibility for the professional quality or technical adequacy or accuracy of the design plans or specifications, nor for their timely completion by others. S:\Projects\Contracts\Client\Edmonds\BP-16-013-01 Edmonds-212th & 76th\Drafts&NegoliationRecords\In-houseDrafts\Ex-A-Scope-Edmonds76th212th-v6-2017-0 of 9 Packet Pg. 177 8.1.a KBA, Inc. February 6, 2017 Services provided by the Consultant under this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances, in the same geographical area and time period. Because data stored on electronic media can deteriorate undetected or can be modified without Consultant's knowledge, Agency agrees that Consultant will not be held liable for the completeness, correctness, readability, or compatibility of any electronic media submitted to Agency, after an acceptance period of 30 days after delivery of the electronic files. k. Consultant will not be liable for any damage to the field office premises or utilities provided by Agency, unless caused by Consultant's own negligence. I. Regarding Article XIX. Protection of Confidential Information, of the LAG Agreement, KBA will perform services under the following assumptions, and such assumptions are assumed acceptable to the AGENCY and the STATE: The AGENCY and/or the STATE will identify each and any item considered to be "State's Confidential Information" as '.confidential", as detailed below. Any information received by CONSULTANT that is not so labeled, will be assumed by CONSULTANT to not be "State's Confidential Information". CONSULTANT will return all items pre -identified as State's Confidential Information, to the AGENCY, and will not be required to take any other steps to protect that information. II. OPTIONAL SERVICES All services not detailed above, are considered Optional Services, which, along with any other Extra Work requested by the Agency, will be performed only when a mutually negotiated Supplement to this Agreement is executed, specifying scope of services and budget. S:\Projects\Contracts\Client\Edmonds\BP-16-013-01 Edmonds-212th & 76th\Drafts&NegotiationRecords\In-houseDrafts\Ex-A-Scope-Edmonds76th212th-v6-2017-0206 docx 9 of 9 Packet Pg. 178 120 CHAPTER X EMPLOYEE RESPONSIBILITIES AND CODE OF ETHICS 10.1 GENERAL CODE OF CONDUCT The City's primary function is to provide service to the citizens of Edmonds. To achieve that goal, all employees are expected to treat the public as their most valued customer. All employees are expected to serve the public in a professional manner, which is courteous, efficient and helpful. Employees must maintain a clean and neat appearance appropriate to their work assignment, as determined by their position and department head. Since the proper working relationship between employees and the City depends on each employee's on -going job performance, professional conduct and behavior, the City has established certain minimum standards of personal and professional conduct. Among the City's expectations are: tact and courtesy towards the public and fellow employees; adherence to City policies, procedures, safety rules and safe work practices; compliance with directions from supervisors; preserving and protecting the City's equipment, grounds, facilities and resources; and providing orderly and cost efficient services to its citizens. In addition, all persons representing the City of Edmonds are expected to conduct business in the following manner: • All persons, representing the City of Edmonds, shall conduct business in a professional manner, respecting all citizens' rights, and showing courtesy to all. • Their actions shall be conducted within compliance of the laws and regulations governing the City's actions, including but not limited to RCW Title 42. • City representatives are expected to conduct business in an open manner. • They shall not engage in any conduct which would reflect unfavorably upon City government or any of the services it provides. They must avoid any action which might result in or create the impression of using their position for private gain, giving preferential treatment or privileged information to any person, or losing impartiality in conducting the City's business. 10.2 OUTSIDE EMPLOYMENT AND CONFLICTS OF INTEREST Employees shall not, directly or indirectly, engage in any outside employment or financial interest which may conflict, in the City's opinion, with the best interests of the City or interfere with the employee's ability to perform his/her assigned City job. Examples include, but are not limited to, outside employment which: 53 1Packet Pg. 179 8.1.a (1) prevents the employee from being available for work beyond normal ,working hours, such as emergencies or peak work periods, when such availability is a regular part of the employee's job; (2) is conducted during the employee's work hours; (3) utilizes City telephones, computers, supplies, credit, or any other resources, facilities or equipment; (4) is employed with a firm which has contracts with or does business with the City; or (5) may reasonably be perceived by members of the public as a conflict of interest or otherwise discredits public service. 10.3 REPORTING IMPROPER GOVERNMENT ACTION In compliance with the Local Government Employee Whistleblower Protection Act, RCW 42.41.050, this policy is created to encourage employees to disclose any improper governmental action taken by city officials or employees without fear of retaliation. This policy also safeguards legitimate employer interests by encouraging complaints to be made first to the City, with a process provided for speedy dispute resolution. Key Definitions: Improper Governmental Action is any action by a city officer or employee that is: (1) undertaken in the performance duties, whether or not the action employment, and of the official's or employee's official is within the scope of the employee's (2) in violation of any federal, state or local law or rule, is an abuse of authority, is of substantial and specific danger to the public health or safety, or is a gross waste of public funds. (3) "improper governmental action" does not include personnel actions (hiring, firing, complaints, promotions, reassignment, for example). In addition, employees are not free to disclose matters that would affect a person's right to legally protected confidential communications. City employees who become aware of improper governmental action should follow this procedure: Bring the matter to the attention of his/her supervisor, if non-involved, in writing, stating in detail the basis for the employee's belief that an improper action has occurred. This should be done as soon as the employee becomes aware of the improper action. 54 1Packet Pg. 180 8.1.a ® Where the employee believes the improper action involves their supervisor, the employee may raise the issue directly with Human Resources, their Department Director or the Mayor. Where the employee believes the improper action involves the Mayor, the employee may raise the issue with Human Resources or the City Attorney. The Mayor or his/her designee, as the case may be, shall promptly investigate the report of improper government action. After the investigation is completed (within thirty (30) days of the employee's report), the employee shall be advised of the results of the investigation, except that personnel actions taken as a result of the investigation may be kept confidential. An employee who fails to make a good faith effort to follow this policy shall not be entitled to the protection of this policy against retaliation, pursuant to RCW 42.41.030. In the case of an emergency, where the employee believes that damage to persons or property may result if action is not taken immediately, the employee may bypass the above procedure and report the improper action directly to the appropriate government agency responsible for investigating the improper action. For the purposes of this section, an emergency is a circumstance that if not immediately changed may cause damage to persons or property. Employees may report information about improper governmental action directly to an outside agency if the employee reasonably believes that an adequate investigation was not undertaken by the City to determine whether an improper government action occurred, or that insufficient action was taken by the City to address the improper action or that for other reasons the improper action is likely to recur. Outside agencies to which reports may be directed include: Snohomish County Prosecuting Attorney M/S 504 Everett, WA 98201 (425)388-3333 Washington State Attorney General 1125 Washington Street SE P.O. Box 40100 Olympia, WA 98504 (360)753-6200 Washington State Auditor Capital Campus P.O. Box 40021 Olympia, WA 98504 (360)902-0370 If the above -listed agencies do not appear to appropriate in light of the nature of the improper action to be reported, contact information for other state and county agencies may be obtained via the following link: htt ://access.wa. ov/a enc /a enc .as x. It is unlawful for a local government to take retaliatory action because an employee, in good faith, provided information that improper government action occurred. Retaliatory 55 1Packet Pg. 181 8.1.a Action is any material adverse change in the terms and conditions of an employee's employment. Employees who believe they have been retaliated against for reporting an improper government action should follow this procedure: Procedure for Seeking Relief against Retaliation: (1) Employees must provide a written complaint to the supervisor within thirty (30) days of the occurrence of the alleged retaliatory action. If the supervisor is involved, the notice should go to the Mayor. If the Mayor is involved, the notice should go to the City Attorney. The written charge shall specify the alleged retaliatory action and the relief requested. (2) The Mayor or his/her designee, as the case may be, shall investigate the complaint and respond in writing within thirty (30) days of receipt of the written charge. Additional time to respond may be necessary depending on the nature and complexity of the complaint. (3) After receiving the City's response, the employee may request a hearing before a state administrative law judges (ALJ) to establish that a retaliatory action occurred and to obtain appropriate relief under the law. The request for hearing must be delivered within the earlier of either fifteen (15) days of receipt of the City's response to the charge of retaliatory action or forty-five (45) days of receipt of the charge of retaliation to the Mayor for response. (4) Within five (5) working days of receipt of a request for hearing the City shall apply to the State Office of Administrative Hearing's for an adjudicative proceeding before an administrative law judge. Office of Administrative Hearings PO Box 42488 Olympia, WA 98504-2488 360.407.2700 800.558.4857 360.664.8721 Fax (5) At the hearing, the employee must prove that a retaliatory action occurred by a preponderance of the evidence in the hearing. The AU will issue a final decision not later than forty-five (45) days after the date of the request for hearing, unless an extension is granted. The Mayor or designee is responsible for implementing these policies and procedures. This includes posting the policy on the City bulletin board, making the policy available to any employee upon request, and providing the policy to all newly hired employees. Officers, managers and supervisors are responsible for ensuring the procedures are fully implemented within their areas of responsibility. 56 Packet Pg. 182 8.1.a Violations of this policy and these procedures may result in appropriate disciplinary action, up to and including dismissal. 10.4 POLITICAL ACTIVITIES City employees may participate in political or partisan activities of their choosing provided that City resources and property are not utilized, and the activity does not adversely affect the responsibilities of the employees in their positions. Employees may not campaign on City time or in a City uniform or while representing the City in any way. Employees may not allow others to use City facilities or funds for political activities without a paid rental agreement. Any City employee who meets with or may be observed by the public or otherwise represents the City to the public, while performing his/her regular duties, may not wear or display any button, badge or sticker relevant to any candidate or ballot issue during working hours. Employees shall not solicit, on City property or City time, for a contribution for a partisan political cause. Except as noted in this policy, City employees are otherwise free to fully exercise their constitutional First Amendment rights. 10.5 NO SMOKING POLICY The City maintains a smoke -free workplace. No smoking of tobacco products or electronic smoking devices is permitted anywhere in the City's buildings or vehicles, and offices or other facilities rented or leased by the City. If an employee chooses to smoke, it must be done outside at least 25 feet from entrances, exits, windows that open, and ventilation air intakes. 10.6 PERSONAL POSSESSIONS AND ELECTRONIC COMMUNICATIONS The City cannot assume responsibility for any theft or damage to the personal belongings of City employees. Therefore, the City requests that employees avoid bringing valuable personal articles to work. Employees are solely responsible for ensuring that their personal belongings are secure while at work. Employees should have no expectation of privacy as to any items or information generated/stored on City systems. Employees are advised that work -related searches of an employee's work area, workspace, computer and electronic mail on the City's property may be conducted without advance notice. The City reserves the right to search employee desks, lockers and personal belongings brought onto City premises if necessary. Employees who do not consent to inspections may be subject to discipline, up to and including immediate termination. Please see Attachment A - INFORMATION SERVICES - ACCEPTABLE USE POLICY for guidelines on use of City computers. 10.7 USE OF TELEPHONES AND CITY VEHICLES Use of City phones and City cellular phones for local personal phone calls and text messaging should be kept to a minimum; long distance personal use is prohibited. Other City equipment, including vehicles, should be used by employees for City business only, unless otherwise 57 Packet Pg. 183 8.1.a approved by the Department Director. Employees' misuse of City services, telephones, vehicles, equipment or supplies can result in disciplinary action up to and including termination. The City reminds employees that Washington state law restricts the use of cell phones and PDA's while driving. Employees must comply with applicable laws while engaging in work for the City. 10.8 BULLETIN BOARDS Information of special interest to all employees is posted regularly on the City bulletin boards. Employees may not post any information on these bulletin boards without the authorization of the Department Head. 10.9 MEDIA RELATIONS The Mayor or designated department heads shall be responsible for all official contacts with the news media during working hours, including answering of questions from the media. The Mayor or department head may designate specific employees to give out procedural, factual or historical information on particular subjects. 10.10 USE OF SAFETY BELTS Per Washington law, anyone operating or riding in City vehicles must wear seat belts at all times. 10.11 DRIVER'S LICENSE REQUIREMENTS As part of the requirements for certain specific City positions, an employee may be required to hold a valid Washington State Driver's license and/or a Commercial Driver's License (CDL). If an employee fails his or her CDL physical examination or the license is revoked, suspended or lost, or is in any other way not current, valid, and in the employee's possession, the employee shall promptly notify his/her department head and will be immediately suspended from driving duties. The employee may not resume driving until proof of a valid, current license is provided to his/her department head. Depending on the duration of license suspension, revocation or other inability to drive, an employee may be subject to disciplinary action, up to and including termination. Failure on the part of an employee to notify their department director of the revocation, suspension, or loss of driving privileges may subject the employee to disciplinary action, up to and including termination. 10.12 SOLICITATIONS Most forms of selling and solicitations are inappropriate in the workplace. They can be an intrusion on employees and citizens and may present a risk to employee safety or to the security of City or employee property. The following limitations apply: Persons not employed by the City may not solicit, survey, petition, or distribute literature on our premises at any time. This includes persons soliciting for charities, salespersons, questionnaire surveyors, labor union organizers, or any other solicitor or distributor. Exceptions to this rule may be made in special circumstances where the City determines that an exception would serve the best interests of the organization and our employees. An example of an exception might be the United Way campaign or a similar, community -based fund raising effort. 58 1Packet Pg. 184 8.1.a Employees may not solicit for any purpose during work time. Reasonable forms of solicitation are permitted during non -work time, such as before or after work or during meal or break periods. Soliciting employees who are on non -work time may not solicit other employees who are on work time. Employees may not distribute literature for any purpose during work time or in work areas, or through the City's electronic systems. The employee lunchroom is considered a non -work area under this policy. 10.13 USE OF CITY CREDIT Unless otherwise authorized by City policy or specifically authorized by the Mayor, no City employee is authorized to commit the City to any contractual agreement, especially an agreement that lends the City's credit in any way. Employees are prohibited from conducting personal business with companies in any way which improperly implies the employee is acting as an agent of the City. 10.14 SUBSTANCE ABUSE The City's philosophy on substance abuse has two focuses: (1) a concern for the well being of the employee and (2) a concern for the safety of other employees and members of the public. As part of our employee assistance program, we encourage employees who are concerned about their alcohol or drug use to seek counseling, treatment and rehabilitation. Although the decision to seek diagnosis and accept treatment is completely voluntary, the City is fully committed to helping employees who voluntarily seek assistance to overcome substance abuse problems. In most cases, the expense of treatment may be fully or partially covered by the City's benefit program. Please see the EAP counselor for more information. In recognition of the sensitive nature of these matters, all discussions will be kept confidential. Employers who seek advice or treatment will not be subject to retaliation or discrimination. Although the City is concerned with rehabilitation, it must be understood that disciplinary action may be taken when an employee's job performance is impaired because he/she is under the influence of drugs or alcohol on the job. The City may discipline or terminate an employee possessing, consuming, selling or using alcohol, or controlled substances (other than legally prescribed) during work hours or on City premises, including break times and meal periods. The City may also discipline or terminate an employee who reports for duty or works under the influence of alcohol or controlled substances. Employees may also not report for work when their performance is impaired by the use of prescribed or over-the-counter medications. The City reserves the right to search employee work areas, offices, desks, filing cabinets etc. to ensure compliance with this policy. Employees shall have no expectation of privacy in such areas. Any employee who is convicted of a criminal drug violation in the workplace must notify the organization in writing within five calendar days of the conviction. The organization will take appropriate action within 30 days of notification. Federal contracting agencies will be notified when appropriate. 59 Packet Pg. 185 8.1.a Testing: Certain employees of the City, including those who must possess CDLs or who have safety sensitive positions, are subject to random drug and alcohol testing. Any employee may also be required to submit to alcohol or controlled substance testing when the City has reasonable suspicion that the employee is under the influence of controlled substances or alcohol. Refusal to submit to testing, when requested, may result in immediate disciplinary action, including termination. The City may also choose to pursue criminal charges, if violations of law are suspected. The City has adopted Drug and Alcohol Testing Policies and Procedures, which more specifically describe the City's substance abuse policy, and these are incorporated herein by reference as Appendix B. 60 Packet Pg. 186 8.1.a Exhibit B DBE Participa tio► There are no DBE goals established for this Project for the Consultant; however, KBA is a WBE and SBE firm. Agreement Number: E 1 CA/c368 WSDOT Form 140-089 EF Exhibit B Packet Pg. 187 Revised 1013012014 8.1.a Exhibit G Preparation and Delivery of Electronic Engineering and Other Date In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is to use in preparing electronic files for transmission to the agency. The format and standards to be provided may include, but are not limited to, the following: I. Surveying, Roadway Design & Plans Preparation Section A. Survey Data N/A B. Roadway Design Files N/A C. Computer Aided Drafting Files N/A Agreement Number: E I CA/c368 WSDOT Form 140-089 EF Exhibit C Packet Pg. 188 Revised 1013012014 D. Specify the Agency's Right to Review Product with the Consultant 8.1.a I011.1\ E. Specify the Electronic Deliverables to Be Provided to the Agency N/A F. Specify What Agency Furnished Services and Information Is to Be Provided N/A WSDOT Form 140-089 EF Exhibit C Revised 1013012014 Agreement Number: E1CA/c368 Packet Pg. 189 8.1.a I1. Any Other Electronic Files to Be Provided Deliverables identified in Exhibit A - Scope of Services will be saved on Agency's server and provided in hard copy format during the Project. Agency will be provided with all hard copy files at Project closeout. III. Methods to Electronically Exchange Data On -going Project correspondence will be provided via e-mail during the life of the Project. Deliverables will be provided via hard copy at closeout. WSDOT Form 140-089 EF Exhibit C Revised 1013012014 Packet Pg. 190 8.1.a A. Agency Software Suite Microsoft Office Suite B. Electronic Messaging System Microsoft Outlook C. File Transfers Format E-mail and hard -copies during life of the Project. r WSDOT Form 140-089 EF Exhibit C Packet Pg. 191 Revised 1013012014 8.1.a Exhibit a See attached Estimate. Prime Consultant Cost Computation! 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Sub -consultant Cost Computation; Agreement Number: E 1 CA/c368 WSDOT Form 140-089 EF Exhibit E Packet Pg. 194 Revised 1013012014 8.1.a Irerracon February 7, 2017 KBA Construction Management 11000 Main Street Bellevue, WA 98004 Attentions Mr. Sam Schuyler Email: sSchuylerlkbacm.corn Subject: Proposal to Provide Construction Materials Testing Services 76th Avenue W and 212th Street SW Intersection Improvements Edmonds, Washington Terracon Proposal No. 81161056 Dear Mr. Schuyler: In accordance with your request, Terracon Consultants is pleased to present our proposal to provide the construction materials testing for the 76th Avenue W and 212th Street SW Intersection Improvements Project located in Edmonds, Washington. A. PROJECT INFORMATION We understand the project consists of the improvement of the 76th Avenue W and 212th Street SW intersection. The improvement on the 76th Avenue W covers a portion from Sta. 118+00 to Sta. 133+00. A portion for improvement on the 212th Street SW will be from Sta. 32+00 to Sta. 41+50. Improvements will include subgrade preparation, asphalt re -surfacing, curbs, gutters, walkways, detention vault, water quality vault and associated utilities. B. SCOPE OF SERVICES It is our understanding that our services will consist primarily of providing construction materials testing services for the following: • Field and laboratory testing of the hot mix asphalt, • Field and laboratory testing of the Portland cement concrete, • Field and laboratory testing of soil and aggregate fill Project plans and specifications were not available for review: Terracon Consultants, Inc. 21905 64rh Ave.W., Suite 100 Mountlake Terrace, WA P 14251771.3304 F f4251771-3549 te;racon.com 8.1.a Proposal to Provide Construction Materials Testing 1rerracon 761h Ave. W & 212th St. SW Intersection Improvements Edmonds, Washington February 7, 2017 Terracon Proposal No. P81161056 Our scope of services may include: Materials Testing Scope • Compaction testing of the asphalt pavement: Provide compaction testing to verify compliance with specifications utilizing a nuclear densometer gauge. (A one-time correlation of the nuclear density gauge with asphalt core samples may be required for each mix design). • Asphalt laboratory testing: Theoretical maximum specific gravity (RICE) and extraction/gradation. • Aggregates/Borrow Soils: Field density testing, gradations, sand equivalent, fractured face, and Proctors. • Concrete testing: Conduct field testing of plastic concrete to include sampling, temperature, slump, air content, and casting samples for determination of compressive strength. Assuming random sampling, as directed by client. Our field personnel will provide verbal results to the project engineer after completion of each field test and will submit a written Daily Inspection Report prior to leaving the site. Terracon has developed a proprietary software program called the Construction Materials Engineering and Laboratory Management System (CMELMS). This program allows us to achieve better communication, consistency, and faster turnaround of reporting on the project. Data, observations, and other information are easily entered into the system and reports are generated. The program automatically tracks all reports and provides immediate availability of test results resulting in a rapid delivery of test reports and information to the client and the entire design team. Additionally, the statistical performance of all concrete mixes being utilized on a project can also be monitored. The CMELMS software can produce electronic or paper copies of reports for distribution. Reports can be distributed via traditional mail, electronic mail, and/or Internet web pages can be established. Our typical turnaround time is two business days from when the inspection occurred. This is far faster than the once a week mailing that is the industry standard. This once again proves our understanding of the fast paced world we live in, and our commitment to keeping the pace. In addition to quickly and accurately reporting test results, the program will also track our project budget on a daily basis and produce real-time budget reports and invoices for services provided. Services for this project will be provided based out of Terracon's office in Mountlake Terrace, Washington. Our level of involvement is expected to vary from full-time to part-time depending upon the actual schedule and sequencing of construction activities. We would request that services be scheduled 48 hours in advance of the time our personnel are needed at the project site by contacting our office at 425-771-6632 or sea.dispatch@terracon.com. We are prepared to Responsive Resourceful Reliable 2 Packet Pg. 196 8.1.a Proposal to Provide Construction Materials Testing Irerracon 761h Ave. W & 2121h St. SW Intersection Improvements Edmonds, Washington February 7, 2017 Terracon Proposal No. P81161056 commit the resources, staffing and expertise necessary for a quality oriented inspection and testing program. C���Z�lul »711ILo] k We propose to provide our services on a time and materials basis in accordance with a mutually agreeable contract. Based upon our understanding of the project Terracon estimates the cost of our services to be approximately $36,062. Terracon's fee estimate does not include fee associated with retesting, stand-by time, cancelled services or services request outside of the aforementioned scope of services. Many factors, including those beyond our control such as weather or the contractor's schedule will dictate Terracon's final fee for services. D. AUTHORIZATION We appreciate your consideration and look forward to working with you on this project. It is our understanding that we will work under the mutually negotiated consultant agreement between KBA and Terracon. If you have questions or wish to discuss any aspect of our proposal, please call at your convenience. Sincerely, Terracon Consultants, Inc. Eric D. Kunz, P.E. Senior Principal/Regional Manager Responsive Resourceful Reliable 3 Packet Pg. 197 8.1.a Cost Estimate EXHIBIT C Compensation Construction Materials Testing Services 76th Avenue W and 212th Street SW Intersection Improvements Federal Aid # CM-2511(004) Edmonds, Washington Terracon Proposal No. P81161056 Laboratory Testing Fee and Estimate Acceptance testing of CSTC $ 250 Per Test 1 $ 250 Modified Proctor Test of CSTC $ 215 Per Test 1 $ 215 Acceptance testing of Gravel Borrow $ 250 Per Test 1 $ 250 Modified Proctor Test of Gravel Borrow $ 215 Per Test 1 $ 215 Acceptance testing of Bank Run Gravel for Trench BF $ 250 Per Test 1 $ 250 Modified Proctor Test of Bank Run Gravel for Trench BF $ 215 Per Test 1 S 215 Acceptance testing on concrete aggregate $ 90 Per Test 6 S 540 Concrete/grout cylinder compressive strength testing $ 30 Per Test 100 $ 3,000 Calibration of HMA Mix to Ignition oven $ 600 Each 1 S 600 HMA Grading/Asphalt Content, Rice Air Voids $ 600 Per Test 2 1,200 HMA aggregate compliance testing $ 250 Per Test 2 5 500 Sub -Total S 7,235 Direct Expenses and Estimates Vehicle Use / Mileage $ 0.535 Per Mile 100 $ 54 Nuclear Gauge Usage $ 50 Per Day 20 $ 1,000 Sub -Total $ 1,054 Labor Expenses and Estimates Direct Salary Cost (DSC) $ 7,568 Overhead (191.26%) $ 14,475 Profit (26%) $ 5,731 Sub -Total $ 27,774 Overtime is defined as all hours in excess of eight per day, outside of the normal hours of 7:00 a.m. to 6:00 p.m. Monday through Friday and all hours worked on weekends and holidays. Overtime rates will be 1.5 times the hourly rate quoted A minimum of 24 hours notice is required to schedule our services Acceptable payment methods include credit cards (MasterCard, VISA and Discover) and checks. REV. 2/11 Q Packet Pg. 198 N 8.1.a 3 co ID m fD a m M d f9 0 W 0 Iq 0 to 0 fq 0 IA e d! d fA 0 fA 0 f9 o fA U H w W � w w � } ~ Co ccp»j 6 0 0 0 6 d 0 0 0 Q N o ll x 0 0 N W r N COO C m U O O « L IIJ C N N 'oN to N � m � m O W vcfl a M V Co N C C O W N Q Q 0 d m v � � C `o m J u d G N w o � � U o o U_ E C _ LL o C U m f y U m °' a E � a .. m o c as m c c om C m Fj O_ O_ d U l0 l0 C m N d E C L F W o o it yl w N 0 `o 0 M „ e O N I� CO I� D IA N O 'D O CN F» R CN O S = (q N U C a a � L o Co 0 U S m � � O 0 0 r c m m a Packet Pg. 199 N 8.1.a m coM n N N CO' N O M lo .0 Ln V1 .-I m N V o m O n O mO O O O O O m m c-I Ln .-I In N 0 0 0 0 0 �•' y Ln a N t..i In l/ 1% tN/f vn N c-1 N O u W O m N 4h N A V E J y � c0 m _ O ~ O Z C F s O u a Ln O in o Ln o Ln o 0 o o 0 0 m m . Ln N m N m m o o Ln Ln {p N Im N N N N N N V/ V? lD LD N Vn U O N ih l/1 of 'n % Vf In 4A o v o a` '^ ro e c o N ry oo Ol {D � 0 N /:a1 @) V w M OO 'i 'i . -I e-I H ID oO H N N O H O O 7 u m E d O 0 lL F U O N m C H m U U w U C O C N 3 > o r cD '¢ w m d > � m oD IDc> U= ° 86 c rn U 0 W o m CO m j Q' a)O O .d. U m> c d m'c m rn E N H O y N C C o y R m O m U U C7 o m o U H x O Q am O .L.. � C O Ol O O O W O N _ C N C1 I- CI F C c¢ O1 O d C C (� Y U O N N N O N O 0)(7 2 U N O a)N F U F O F- N "' y L% u)O C d d C a C tNq O a C E - y a a V m a (D a w a K n n ¢ n y r m °U' " U E a¢ U U O U O U O U o m U O V F Q M Q M Q M Q U U 2 Q Z o mQ Z J Q Packet Pg. 200 8.1.a Exhibit F Title Vl Assurance During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the "REGULATIONS"), which are herein incorporated by reference and made a part of this AGREEMENT. 2. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub -consultants, including procurement of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when this AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. Solicitations for Sub -consultants, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub -contract, including procurement of materials or leases of equipment, each potential sub - consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT's obligations under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports: The CONSULTANT shall provide all information and reports required by the o REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the AGENCY, the m STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such Y REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. E 5. Sanctions for Non-compliance: In the event of the CONSULTANT's non-compliance with the non- a� a discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to: • Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT a complies, and/or; 6 • Cancellation, termination, or suspension of this AGREEMENT, in whole or in part. 6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through a Y (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with E respect to any sub -consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance. a Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a sub -consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States. Agreement Number: E1CA/c368 WSDOT Form 140-089 EF Exhibit F Packet Pg. 201 Revised 1013012014 8.1.a Exhibit G Certification Document: Exhibit G-1(a) Certification of Consultant Exhibit G-1(b) Certification of Agency Official Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying Exhibit G-4 Certificate of Current Cost or Pricing Data WSDOT Form 140-089 EF Exhibit G Revised 1013012014 Agreement Number: E1CA/c368 Packet Pg. 202 8.1.a Exhibit G-1(a) Certification of Consultant I hereby certify that I am the--afil duly authorized representative of the firm of KBA, Inc. whose address is 11201 SE 8th Street, Suite 160, Bellevue, WA 98004 and that neither the above firm nor I have: a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this AGREEMENT; b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any); I acknowledge that this certificate is to be furnished to the City of Edmonds and the Federal Highway Administration, U.S. Department of Transportation in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. KBA, Inc. Consultant (Firm Name) c i Q m Y Signature (Authorized Official of Consultan) Date c WSDOT Form 140-089 EF Exhibit G Revised 1013012014 Agreement Number: E1CA/c368 Packet Pg. 203 8.1.a Exhibit G-1(b) Certification of AGENCY I hereby certify that I am the: V] Agency Official ❑ Other of the City of Edmonds , and the Consulting firm of KBA, Inc., or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a) Employ or retain, or agree to employ to retain, any firm or person; or b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any): I acknowledge that this certificate is to be furnished to the City of Edmonds and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Signature City of Edmonds Date rn r Agreement Number: E1CA/c368 WSDOT Form 140-089 EF Exhibit G Packet Pg. 204 Revised 1013012014 8.1.a Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgmen rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and D. Have not within a three (3) year period preceding this application / proposal had one or more public transactions (Federal, State and local) terminated for cause or default. II. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. KBA, Inc. m Y Consultant (Firm Name) rn r a+ C d 2- • 7 • ► a Signature (Authorized Official of Consultant) Date WSDOT Form 140-089 EF Exhibit G Revised 1013012014 Agreement Number: E1CA/c368 Packet Pg. 205 8.1.a Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment, or modification of Federal contract, grant, loan or cooperative AGREEMENT. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00, for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier sub -contracts, which exceed $100,000, and that all such sub -recipients shall certify and disclose accordingly. KBA, Inc. T' Consultant (Firm Name) 44!f__� tA-,) Z`7•) Signature (Authorized Official of Consultant) Date WSDOT Form 140-089 EF Exhibit G Revised 1013012014 Agreement Number: E1CA/c368 Packet Pg. 206 8.1.a Exhibit G-4 Certificate of Current Cost or Pricing Data This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section 2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer's representative in support of 76th Ave W & 212th St SW Intersection * are accurate, complete, and current as of 2/7/17 **. This certification includes the cost or pricing data supporting any advance AGREEMENT's and forward pricing rate AGREEMENT's between the offer or and the Government that are part of the proposal. Firm: KBA, Inc. Signature Date of Execution***: Z, . 7 • / 'i Title *Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.; **Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached. ***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. Agreement Number: E1CA/c368 WSDOT Form 140-089 EF Exhibit G Packet Pg. 207 Revised 1013012014 8.1.a Exhibit J Consultant Claim Procedure! The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s) are a total of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential a claim by the consultant. E Step 1 Consultant Files a Claim with the Agency Project Manager c 0 U If the consultant determines that they were requested to perform additional services that were outside; a� of the agreement's scope of work, they may be entitled to a claim. The first step that must be completed S r is the request for consideration of the claim to the Agency's project manager. N The consultant's claim must outline the following: N • Summation of hours by classification for each firm that is included in the claim; Oa • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; • Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with r L the additional work; and o • Explanation as to why the consultant believes the additional work was outside of the agreement Q scope of work. Y Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation r After the consultant has completed step 1, the next step in the process is to forward the request to the r Agency's project manager. The project manager will review the consultant's claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's a recommendation for federal participation in the claim to the WSDOT Local Programs through the Region >4 Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from agency funds. a If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs c (if applicable), and FHWA (if applicable) agree with the consultant's claim, send a request memo, including a backup documentation to the consultant to either supplement the agreement, or create a new agreement Y for the claim. After the request has been approved, the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. �a If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures. a Agreement Number: E 1 CA/c368 WSDOT Form 140-089 EF Exhibit J Packet Pg. 208 Revised 1013012014 8.1.a Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s) If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied by the consultant regarding the claim; • Agency's summation of hours by classification for each firm that should be included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; • Explanation regarding those areas in which the Agency does/does not agree with the consultant's claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s); and • Recommendations to resolve the claim. Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation cO Y The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove N the claim, or portions thereof, which may include getting Agency Council or Commission approval (as 06 appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain a concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim r is not eligible for federal participation, payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim L Y c The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final v decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s) Q and rationale utilized for the decision. Y Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s) r The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. Agreement Number: E1CA/c368 WSDOT Form 140-089 EF Exhibit J Packet Pg. 209 Revised 1013012014 8.2 City Council Agenda Item Meeting Date: 03/14/2017 2017 Special Event Contracts (10 min.) Staff Lead: Renee McRae Department: Parks, Recreation & Cultural Services Preparer: Renee McRae Background/History Annually the City Council reviews and authorizes the Mayor to sign the special event contracts. Staff Recommendation Forward the contracts to the consent agenda for approval at the March 21, 2017 City Council meeting. Narrative City Council reviews the special event contracts annually. There are no significant changes to the Classic Car Show contract. Pursuant to the passage of Resolution 1357 (April 2016) adopting Zero Waste and Beyond Waste as long-term goals, Council member Johnson requested that language be added to the special event contracts strongly encouraging food vendors to provide compostable and recyclable food service wares. As a first step with the organizations providing these special events, language has been added to the Market (1.3 and 2.5), Edmonds Arts Festival (1.12 and 2.6), 4th of July (1.9 and 2.16), and Taste of Edmonds (1.12 and 2.5) contracts. The language below is in the above noted sections of the contracts. This language is in the City responsibilities section of the contract The City shall supply a list of acceptable compostable and recyclable food ware items and of suppliers for the compostable items to strongly encourage their use. The City shall provide signage for the on -site collection containers, and any additional containers, if needed. This language is in the organization responsibilities section of the contract Pursuant to the City's Resolution 1357, the goal of which is to promote the use of compostable and recyclable food service wares and packaging, food vendors at this public event are strongly encouraged to provide compostable and recyclable food service wares to package and present food to event participants. Recyclable cans, bottles and cups continue to be acceptable for vendor use. When compostable and recyclable food service wares and packaging are used, event organizers will provide for the on -site collection of compostable and recyclable materials from event participants, using designated color -coded containers. Event organizers shall ensure that on -site containers are serviced properly and Packet Pg. 210 8.2 continually during the event. A (Organization name goes here) representative shall meet with the City's Recycling Coordinator or representative to be educated on the 3-container system to maximize diversion of compostables and recyclables from the garbage prior to (date one week in advance of event goes here). The acceptable list mentioned in the City responsibilities section is also attached. Attachments: 2017 Market Contract 2017 EAF Contract 2017 July 4 Contract 2017 Taste Contract List of acceptable compostable food ware items Packet Pg. 211 8.2.a CONTRACT CITY OF EDMONDS, WASHINGTON AND EDMONDS-SOUTH SNOHOMISH COUNTY HISTORICAL SOCIETY May 6-October 7, 2017 The following is an agreement ("Agreement") between the CITY OF EDMONDS (hereinafter referred to as the "City"), and the EDMONDS-SOUTH SNOHOMISH COUNTY HISTORICAL SOCIETY (hereinafter referred to as the "Historical Society") (collectively, the "Parties"). WHEREAS, the Edmonds South County Historical Society has operated in the past a spring and summer market, providing a marketplace for Edmonds residents to display their wares, which uniquely promotes artists and other small business persons and their products; WHEREAS, the City Council finds that in addition to providing an opportunity for economic development and a recreational resource to the citizens of Edmonds, the event promotes tourism to the community and could provide an initial springboard for the development of a small business; and WHEREAS, the City Council finds that the considerations the City provides are more than adequately recompensed by the promises of the Historical Society and the public benefit to be derived from this Agreement; NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows: 1. Responsibilities of the City. 1.1 Garden Market (May 6 through June 10): The City shall provide use of the right of way, Bell Street between 5th and 6th Avenues for farmer/producer based vendors each Saturday. 1.2 Summer Market (June 17 through October 7): • The City shall provide use of the right of way, Bell Street between 5th and 6th Avenues and 5th Avenue between Bell and Main Streets, by the Historical Society for the "Summer Market" event, each Saturday (Exception: No Summer Market August 12 during Taste of Edmonds). • The City shall allow vendor parking on the south, east and west sides of the police parking lot each Saturday (Exception: No Summer Market August 12 during Taste of Edmonds). • All use and configuration of tents and other temporary facilities used in this event shall be inspected and reviewed prior to the event by Edmonds Fire Marshal or designated representative, in accordance with the provisions of the Open Air Market Ordinance. Tarps, tents, canopies and covers shall be tested and labeled for fire resistance. Also, all participants shall be required to adhere to all provisions of State and local law to insure that no lasting or permanent damage is done to any public facility or property. The Fire Marshal or the City, in accordance with its lawful authority under statute and ordinance, may use their discretion to cancel this event or to prohibit the attendance of the general public in certain areas when doing so would be a violation of state law or local ordinance. Packet Pg. 212 • The City shall install Summer Market banners as provided by Historical Society at approved sites. Historical Society shall obtain a Street Banner Permit and pay the required fee. • The City shall place three barricades behind the Museum prior to May 6 for the duration of the Market. • The City shall install appropriate "No Parking Saturdays" signage on Bell Street by May 2 and on 5th Avenue South by June 13. • The City shall provide one key to the downtown restroom to the Market Manager prior to May 6. The key shall be returned no later than 4:00 p.m. Monday, October 9. 1.3 The City shall supply a list of acceptable compostable and recyclable food ware items and of suppliers for the compostable items to strongly encourage their use. The City shall provide signage for the on -site collection containers, and any additional containers, if needed. 2. Responsibilities of the Historical Society. 2.1 Garden Market (May 6 through June 10) and Summer Market (June 17 through October 7): • Set up hours begin at 6:00 a.m. on Saturdays on 5th Avenue and 7:00 a.m. on Saturdays on Bell Street. • During the Summer Market, the sections of the Police parking lot not used by the Market will be reserved for police parking only. Parking restrictions will be posted and vendor and customer parking shall not be allowed in this area. Violators may be towed at their own expense. • For Garden Market and Summer Market, parking restrictions shall be posted indicating violators will be towed. Police Department will attempt to notify owners. If not located by 6:30 a.m. police will proceed to have violating vehicles towed. • For Garden Market and Summer Market, street barricades are in place at 6:00 a.m. on Saturday and removed by 5:00 p.m. Exception: During the Summer Market, the street barricade at 5th Avenue and Main Street will not be placed until after Sound Disposal enters 5th Avenue to access the alley next to the Museum for Saturday morning pickup. Sound Disposal will enter 5th Avenue from Main Street and access the alley by 8:00 a.m. at the latest. • Historical Society shall obtain necessary Street Use Permits for Summer Market. 2.2 The Historical Society shall provide a Certificate of Insurance evidencing commercial general liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $5,000,000 aggregate for personal injury, bodily injury and property damage. The City shall be named as an additional insured on the Commercial General Liability insurance policy and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The insurance policy shall contain a clause stating that Packet Pg. 213 8.2.a coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The City shall be named as an insured on the Historical Society's General Liability insurance policy. The insurance policy shall contain, or be endorsed to provide that the Historical Society's insurance coverage shall be primary insurance. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Historical Society's insurance and shall not contribute to it. The Historical Society shall provide a certificate of insurance evidencing the required insurance before using the property described herein. Insurance shall be placed with insurers with a current A.M. Best rating of not less than A: VII. 2.3 The Historical Society agrees that the Market is a public event. The Historical Society further agrees that areas constituting the City -Provided Site that are covered under this Agreement, including but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens, meeting halls and squares, are traditional public forums. As a result, the Historical Society shall permit citizens attending events open to the general public at a City -Provided Site during the Market to exercise therein their protected constitutional right to free speech without interference. 2.4 The City has enacted Ordinance 3749 restricting the use of single -use plastic checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or provided solely for produce, bulk food or meat. The Historical Society will encourage its vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable. 2.5 Pursuant to the City's Resolution 1357, the goal of which is to promote the use of compostable and recyclable food service wares and packaging, food vendors at this public event are strongly encouraged to provide compostable and recyclable food service wares to package and present food to event participants. Recyclable cans, bottles and cups continue to be acceptable for vendor use. When compostable and recyclable food service wares and packaging are used, event organizers will provide for the on -site collection of compostable and recyclable materials from event participants, using designated color -coded containers. Event organizers shall ensure that on -site containers are serviced properly and continually during the event. A Historical Society representative shall meet with the City's Recycling Coordinator or representative to be educated on the 3-container system to maximize diversion of compostables and recyclables from the garbage prior to April 28, 2017. 2.6 The Historical Society shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits, including attorney fees, arising from or in connection with the Historical Society's performance, or nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers. This promise to indemnify and hold harmless shall include a waiver by the Historical Society of the immunity provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This provision shall survive the termination and/or expiration of this Agreement. 2.7 Neither the Historical Society nor any of its officers, agents, or employees shall discriminate in the provision of services under this Agreement against any individual, partnership, or corporation based upon race, religion, sex, creed, place of origin, or any other form of discrimination prohibited by federal, state or local law. 3 Packet Pg. 214 8.2.a 2.8 In addition, the Parties acknowledge that pursuant to the provisions of Initiative 901 as codified in Chapter 70.160 RCW (hereinafter the "smoking ban"), smoking is prohibited in indoor areas, within 25 feet of vents or entrances and in outdoor areas where public employees of the City, and employees of any vendor at the event or of the contracting organization are required to be. This general description of the provisions of the initiative is included for the purpose of reference and is not intended to expand or contract the obligations created by the smoking ban. The Historical Society warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the event described in this Agreement. 2.9 Historical Society agrees to the following Market days: Garden Market: Saturdays, May 6 through June 10, 2017 Summer Market: Saturdays, June 17 through October 7, 2017 (No Market August 12 during Taste of Edmonds). Historical Society agrees to the following Market hours of operation: Garden Market open: 9:00 a.m.-2:00 p.m. Set up: 7:00 a.m.-9:00 a.m. Takedown: 2:00 p.m.-3:30 p.m. Summer Market open: 9:00 a.m.-3:00 p.m. Set up: 6:00 a.m.-9:00 a.m. (6:00 a.m. start on 5tnAvenue; 7:00 a.m. start on Bell Street) Takedown: 3:00 p.m.-4:30 p.m. 2.10 The City shall have no responsibility or liability for the provision of security services nor shall it be liable for any loss or damage incurred by the Historical Society or the participants in this event. 2.11 Historical Society shall provide fire watch for all times in and around the booths and displays open to the general public as part of this event. 2.12 Historical Society shall provide a portable sani-can on Bell Street at a location to be agreed upon by the City and the Historical Society. 2.13 Historical Society shall unlock the downtown restroom each Saturday of the market by 6:30 a.m. 2.14 Individual vendors are responsible for packing out all of their own garbage. Historical Society may deposit up to twelve (12) thirty-three gallon bags of garbage generated in their area in the dumpster located in the Public Safety Center's trash enclosure that abuts Fire Station 17. 2.15 Historical Society shall arrange for and pay for a recycling container(s) from Sound Disposal. Container(s) shall be stored and serviced in the Public Safety Center's trash enclosure that abuts Fire Station 17. Packet Pg. 215 8.2.a 2.16 Upon the completion of the event, Historical Society shall make adequate provisions for the cleanup and restoration of all sites rented or provided under terms of this Agreement. 2.17 Historical Society shall pay the City all permit fees, in accordance with provisions of open air market, Ordinance #3015, for the above -mentioned facilities use and services at least ten (10) days prior to the event. 2.18 Colored flags or banners may not be placed in the existing holes in the public sidewalk designated for the American flag program. 3. Miscellaneous. 3.1 Entire Agreement, integration and amendment. This Agreement contains the entire agreement and understanding between the Parties relating to the rights and obligations created hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the Parties. Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement shall not be amended, assigned or otherwise changed or transferred except in writing with the express written consent of the Parties hereto. Any action to interpret or enforce this Agreement shall be brought before the Superior Court of Snohomish County, Washington, and the Parties agree that, as between them, all matters shall be resolved in that venue. 3.2 Force majeure. The Parties shall not be liable for failure to perform or delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the Parties' reasonable control. In the event of delay in performance due to any such cause, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such delay. 3.3 Relationship between the Parties. Nothing in this Agreement shall be interpreted to or in fact create an agency or employment relationship between the Parties. No officer, official, agent, employee or representative of the Historical Society shall be deemed to be the same of the City for any purpose. The Historical Society alone shall be solely responsible for all acts of its officers, officials, agents, employees, representatives and subcontractors during the performance of this Agreement. Packet Pg. 216 8.2.a DATED this day of 2017. CITY OF EDMONDS: EDMONDS-SOUTH SNOHOMISH COUNTY HISTORICAL SOCIETY: David O. Earling, Mayor By: Its: _ Date: ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 217 8.2.b CONTRACT CITY OF EDMONDS, WASHINGTON AND EDMONDS ARTS FESTIVAL ASSOCIATION, INCORPORATED June 7-June 21, 2017 The following is an agreement ("Agreement") between the CITY OF EDMONDS (hereinafter referred to as the "City"), and the EDMONDS ARTS FESTIVAL ASSOCIATION, INCORPORATED (hereinafter referred to as the "Festival Association") (collectively, the "Parties"). WHEREAS, the Festival Association has for many years sponsored a public event known as the Edmonds Arts Festival which provides educational and artistic benefits to the citizens of Edmonds; WHEREAS, the City Council finds that in addition to providing an educational opportunity, the Edmonds Arts Festival showcases Edmonds' artists and helps promote tourism and thereby the economy of Edmonds; and WHEREAS, the City Council finds that the considerations to be provided to the Festival Association by the City are more than adequately recompensed by the compensation provided by the Festival Association and from the public benefits received by the citizens of the City; NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows: 1. Responsibilities of the City. (Certain Festival Association obligations included). 1.1 From 10:00 p.m., June 7 to 5:00 p.m., June 20, 2017, the City shall provide Rooms 206, 207, 208, 209 (parallel bars will not be taken down), 210A, 114, 115, and 123 of the Frances Anderson Center. Room 112 will be available from 11:30 a.m., June 8 to 5:00 p.m. June 20, 2017. The Frances Anderson Center gym shall be provided from 10:00 p.m., June 7 to 12:00 midnight, June 19, 2017. Gym shall be available for use by 8:30 a.m., Tuesday, June 20, 2017. Under no circumstances shall the Festival Association have access to the Sculptor's Workshop, Rooms 210 and 211. 1.2 The City shall provide the Edmonds Plaza Room from 8:30 a.m., Thursday, June 8 until 12:00 midnight, Monday, June 19, 2017 at which time the Festival Association agrees to have the carpet professionally cleaned so that it is dry and ready for set up at 8:30 a.m., Tuesday, June 20, 2017. 1.3 All of the rooms identified herein shall be under the exclusive control of the Festival Association during the period identified due to the high value of the arts and crafts works that shall be located therein. The City shall make its best efforts to limit foot traffic not related to the Festival Association activities to a minimum. Two sets of the required keys plus three additional room keys will be checked out to the Festival Association President, or designee, Packet Pg. 218 8.2.b who shall be responsible for security of all Festival Association displays and supplies. The Festival Association may cover the vending machines from 12:00 noon, June 14 through June 18, 2017. 1.4 During the evening of June 14, 2017, the Festival Association shall have exclusive control of the hallways serving the rooms it is allowed to use for that evening starting at 5:00 p.m. During this time, the Festival Association shall hold the pARTy from 5:30 p.m. to 12:00 midnight. The Fire Marshall will do an inspection of the tented area prior to the start of the party for life safety issues. Alcoholic drinks may be served at the pARTy, so long as the Festival A789ssociation obtains all required state licenses and approvals to serve alcohol. The lighted display shall be reserved for the use of the Festival Association. The City shall provide ample trash cans for the evening of June 14, 2017. Clean up is the responsibility of the Festival Association. 1.5 The City shall provide the Frances Anderson ballfield, playfield, courtyard and amphitheater from 7:00 a.m., June 14 through midnight, June 19, 2017. The playfield shall be provided for Artwork Booths. It is recognized that the City may choose to sprinkle the field prior to the Edmonds Arts Festival to reduce dust as watering the field is the only means the City has to control dust. The sprinkling system shall be turned off by 8:00 a.m., June 13, 2017. The Festival Association agrees to reduce the size of the infield cover to cover the infield only. In addition to the Playfield, the Festival Association shall be provided the paved area west of the outdoor stage for the food concession area. The Library Plaza to the west of the Anderson Center shall be used for special functions suitable to the area. The Festival Association shall utilize and shall be provided up to fifteen (15) picnic tables at the concession area and up to fifteen (15) garbage cans around the outside area, and shall provide the City with a schematic drawing of where the garbage cans and picnic tables are to be placed by June 2. The Festival Association shall provide two volunteers for eight hours each to assist with the moving and placement of picnic tables and garbage cans and shall provide a truck and volunteers to move and set up the information booths. The Festival Association shall be responsible for providing a dumpster for trash and grease traps for waste water disposal. The Festival Association shall provide the City with a list of supplies (trash can liners, paper towels, etc.) which the City shall order. The Festival Association will pay the invoices for all supplies in a timely fashion. 1.6 The City shall provide the Edmonds Plaza Patio from 8:30 a.m. June 13 through midnight, June 19, 2017. 1.7 Eighth Avenue shall be closed between Main Street and Dayton Street for an additional food concession area and eating tables from 8:00 a.m., June 14 through 12:00 noon, June 19, 2017. The City shall provide and install safety barriers at both ends of the closed street. The Festival Association shall obtain a street closure permit as a part of its obligations under paragraph 2.9. 1.8 Except as provided below, the Festival Association shall have exclusive use of the parking lot between the Anderson Center and the Edmonds Library for permit parking from June 14 through June 19, 2017, provided, however, that the Festival Association shall provide nine parking permits and marked stalls for Library staff/patrons, which include three 2 Packet Pg. 219 8.2.b handicapped parking stalls. The Dayton Street book drop and the Library receiving area must remain open at all times. The City shall provide official handicapped parking signs. One load/unload space each will be marked on Dayton and Main Street, and up to two spaces on 8th Avenue. 1.9 The Festival Association shall have exclusive use of the Civic Center dirt soccer/football field (excluding all turf areas) from 2:00 p.m., June 14 until 8:00 a.m., Monday, June 19, 2017. The field will be used exclusively for all -day parking of exhibitors and staff. Entrance adjacent to Boys & Girls Club prohibited except in an emergency. 1.10 The City shall install Edmonds Arts Festival street banners at all approved sites. One additional banner on the east wall of the Frances Anderson Center will be installed by the City. 1.11 The City shall provide a 200 amp panel of electrical service; the Festival Association must supply any additional power. A Festival Association representative and a City representative from Public Works will meet prior to June 8, 2017, to draw up an interior and exterior electrical plan. The Festival Association is responsible for notifying PUD of hookups and scheduling inspection of temporary panels. The Festival Association must have temporary panels and power poles removed by 12:00 Noon, Wednesday, June 21, 2017. The Festival Association shall not draw power from the Frances Anderson Center. 1.12 The City shall supply a list of acceptable compostable and recyclable food ware items and of suppliers for the compostable items to strongly encourage their use. The City shall provide signage for the on -site collection containers, and any additional containers, if needed. 2. Responsibilities of the Festival Association. 2.1 The Festival Association will operate the Edmonds Arts Festival consistent with its educational purposes and shall not illegally discriminate in the provision of the event or in its entrance requirements against any person or organization in violation of state or federal statute or local ordinance. 2.2 In addition, the Parties acknowledge that, pursuant to the provisions of Initiative 901 as codified in Chapter 70.160 RCW (herein after the "smoking ban"), smoking is prohibited in indoor areas, within 25 feet of vents or entrances and in outdoor areas where public employees of the City and employees of any vendor at the event or of the contracting organization are required to be. This general description of the provisions of the initiative is included for the purpose of reference and is not intended to expand or contract the obligations created by the smoking ban. The Festival Association warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the event described in this Agreement. 2.3 The Festival Association agrees that the Edmonds Arts Festival is a public event. The Festival Association further agrees that areas provided by the City that are covered Packet Pg. 220 8.2.b under this Agreement, including but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens, meeting halls and squares, are traditional public forums. As a result, the Festival Association shall permit citizens attending events open to the general public during the Edmonds Arts Festival to exercise therein their protected constitutional right to free speech without interference on City property. 2.4 RCW 70.93.093 concerning event recycling became effective in Washington on July 22, 2007. The Festival Association will place clearly marked recycling containers throughout the event area for the collection of aluminum, glass or plastic bottles or cans, and arrange for recycling services. 2.5 The City has enacted Ordinance 3749 restricting the use of single -use plastic checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or provided solely for produce, bulk food or meat. The Festival Association will encourage its vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable. 2.6 Pursuant to the City's Resolution 1357, the goal of which is to promote the use of compostable and recyclable food service wares and packaging, food vendors at this public event are strongly encouraged to provide compostable and recyclable food service wares to package and present food to event participants. Recyclable cans, bottles and cups continue to be acceptable for vendor use. When compostable and recyclable food service wares and packaging are used, event organizers will provide for the on -site collection of compostable and recyclable materials from event participants, using designated color -coded containers. Event organizers shall ensure that on -site containers are serviced properly and continually during the event. A Festival Association representative shall meet with the City's Recycling Coordinator or representative to be educated on the 3-container system to maximize diversion of compostables and recyclables from the garbage prior to June 9, 2017. 2.7 The Festival Association shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits, including attorney fees, arising from or in connection with the Festival Association's performance, or nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers. This promise to indemnify and hold harmless shall include a waiver by the Festival Association of the immunity provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This provision shall survive the termination and/or expiration of this Agreement. 2.8 The Festival Association shall provide a Certificate of Insurance evidencing insurance written on an occurrence basis with limits no less than $3,000,000 combined single limit per occurrence and $3,000,000 aggregate for personal injury, bodily injury and property damage. The City shall be named as an additional insured on the Commercial General Liability insurance policy and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The insurance policy shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or 4 Packet Pg. 221 8.2.b suit is brought, except with respects to the limits of the insurer's liability. The City shall be named as an insured on the Festival Association's General Liability insurance policy. The insurance policy shall contain, or be endorsed to contain that the Festival Association's insurance coverage shall be primary insurance. Any insurance, or insurance pool coverage maintained by the City shall be in excess of the Festival Association's insurance and shall not contribute to it. The Festival Association shall provide a certificate of insurance evidencing the required insurance before using the premises described herein. Insurance shall be placed with insurers with a current A.M. Best rating of not less than A:VII. 2.9 Displays and artworks shall not be hung from conduits or sprinkler pipes. Exits and exit signage shall not be obstructed except with specific approval of the Fire Marshal or his designee. Nothing shall be attached to any piece of art displayed by the City, or on any metal surface, within the Edmonds Art Festival premises made available by the City to the Festival Association and covered by this Agreement. The Festival Association shall be responsible for removing all paint, wires, and modifications made to the building for the Festival and restoring the premises to its original condition. No stakes shall be used on grassy areas of the Plaza. A Festival Association representative shall meet with a member of the City's Parks and Recreation Department prior to June 8, 2017 and on June 21, 2017 to inspect the facility to document the "original" and post event condition of the Anderson Center, the Plaza Rooms, and outside areas. 2.10 The Festival Association shall be responsible for picking up all trash and removing all items and equipment related to the Edmonds Arts Festival by 5:00 p.m., June 20, 2017. This includes the grounds as well as the buildings. The City shall provide the Festival Association with one mop, pail, and broom to use for cleanup, supplies for the toilet facilities, and keys to dispensers. The Festival Association will provide sufficient portable sani-cans and wash stations. The Festival Association will take over cleaning and stocking the restrooms from 5:00 pm, June 14 to 5:00 pm, June 19, 2017. 2.11 The Festival Association shall provide manpower to assist with the tear - down of Room 207, date and time TBA prior to June 8, 2017. Also, City clients shall have access to the weight room (200A) for drop -in use up until 1:00 p.m., Wednesday, June 14, 2017, and starting again at 8:30 a.m., Tuesday, June 20, 2017. The clients shall use the alternate Main Street entrance (no access through the gym). The City shall secure the hallway between the gymnasium and the weight room by 12:00 noon, Friday, June 9. The hallway must be opened by 2:00 p.m., June 14 and must remain open, clear and unobstructed for egress during the Edmonds Arts Festival. 2.12 The Festival Association shall be responsible for all required city and state permits. The Festival Association shall submit all required application(s) and fees(s) for the Street Banner Permits provided for by this Agreement. All permits will be arranged through a designated representative of the City. The Festival Association is responsible for obtaining any necessary permits for serving alcohol on the premises from the state. 2.13 The Festival Association shall post "NO DOGS" signs on the Edmonds Arts Festival grounds and the Civic Center Field as per City Ordinance. The Festival 5 Packet Pg. 222 8.2.b Association shall notify vendors of this ordinance as part of their registration instructions, and also inform vendors that this ordinance will be enforced. This provision shall not apply to service animals for the disabled. 2.14 The Festival Association shall be responsible for cleaning rugs, floors, stairs, and otherwise restoring the buildings to their original condition, including professional cleaning of the Plaza Room carpet, rooms 201, 209, 112, 114 and main floor hallway, elevator lobby and ramp. The Festival Association shall pay for special cleaning of all paved food concession areas, restore all areas to their original condition, and wash east -facing windows on the first and second floor of the Frances Anderson Center by 4:00 p.m., Wednesday, June 21. (Care must be taken particularly with the Daycare windows below ground level which have exhaust fans that are not able to be sealed). The Festival Association shall hot water power wash the Plaza and all pedestrian walkways around the amphitheater and Frances Anderson Center as well as the Library Plaza area and steps to the Library parking lot. The Festival Association will be responsible for installing drain guards on all affected storm drains prior to the beginning of the Edmonds Arts Festival, and for removing them after clean-up is complete. Drain guards will be provided by the City. Power washed materials (litter, etc.) must be collected and disposed of and not pushed to adjacent areas. Disposal of waste water shall be according to the City policy using grease traps provided, cleaned and picked up, by the Festival Association. 2.15 The Festival Association shall provide a fire watch for all times the buildings and displays are open to the general public. The Fire Marshall or representative shall inspect the Frances Anderson Center with the Festival Association President, or designated representative, prior to June 8, 2017 and any potential problems will be noted and reported to the City prior to Fire Marshall's briefing. At 9:00 a.m., June 16, 2017 Fire Marshal shall brief designated representatives of the Festival Association of the location and use of fire service features (fire extinguishers, pull stations, etc.) in the Anderson Center and Edmonds Plaza Room. The Festival Association President and appointed representatives will be the responsible Festival Association individuals for performing fire prevention and fire watch activities. 2.16 The Festival Association shall insure that: 2.16.1 Kilns, barbecues, forges and other sources of heat shall be insulated from turfed areas to prevent the heat from killing the grass and sterilizing the soil. All heat producing appliances in locations other than the food vending area shall be approved by the Fire Department and may require conditions for their acceptable use. Food vendor installations will be inspected prior to the Edmonds Arts Festival opening. Tarps, tents, canopies and covers shall be listed and labeled for flame resistance. 2.16.2 Vehicles shall only be allowed on turfed areas to load and unload, with adjacent streets and Civic Center Soccer Playfield (dirt field) used for parking during the Edmonds Arts Festival. Food Court concessions will use the Main Street entrance for loading and unloading. The Festival Association shall notify all individual residents of the affected areas of 8th Avenue and provide general notice to all the citizens of the closure of 8th Avenue. 2.16.3 The Festival Association will provide gate control and parking supervision to ensure orderly and efficient parking, and restrict parking to the sand/dirt surface 6 Packet Pg. 223 8.2.b within the track area. Use of the jogging track, tennis courts, softball field, and Boy' & Girls' Club activities should not be impacted. The Festival Association may be charged time and/or materials to return the area to its original condition. 2.17 The Festival Association shall submit a cleaning/damage deposit of $1,000.00 to the City prior to May 8, 2017. The deposit shall be refunded to the Festival Association if, upon inspection, all is in order, or a prorated portion thereof as may be necessary to reimburse the City for loss or cleaning and supply costs. 2.18 The Festival Association shall pay the City a fee of $6,600.00 ($5,960 for Anderson Center, under stage storage, Plaza Room and environs and $640 for Civic Field) for the use and services of the above mentioned facilities in this Contract, pay directly to the contractor for supplies provided through the City for the actual cost of supplies furnished by the City within thirty (30) days of mailing of a final bill by the City. All fees are due by May 8, 2017. 2.19 Notices. All requests for additional services and concerns of the Festival Association shall be directed by the Festival Association President to the City's designated representative, Ren6e McRae (425.771.0232). 3. Miscellaneous. 3.1 Entire agreement, integration and amendment. This Agreement contains the entire agreement and understanding between the Parties relating to the rights and obligations created hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the Parties. Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement shall not be amended, assigned or otherwise changed or transferred except in writing with the express written consent of the Parties hereto. Any action to interpret or enforce this Agreement shall be brought before the Superior Court of Snohomish County, Washington, and the Parties agree that, as between them, all matters shall be resolved in that venue. 3.2 Force ma'eure. The Parties shall not be liable for failure to perform or delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the Parties' reasonable control. In the event of delay in performance due to any such cause, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such delay. 3.3 Relationship between the Parties. Nothing in this Agreement shall be interpreted to or in fact create an agency or employment relationship between the Parties. No officer, official, agent, employee or representative of the Festival Association shall be deemed to be the same of the City for any purpose. The Festival Association alone shall be solely responsible for all acts of its officers, officials, agents, employees, representatives and subcontractors during the performance of this Agreement. DATED this day of , 2017. 7 Packet Pg. 224 8.2.b CITY OF EDMONDS: EDMONDS ARTS FESTIVAL ASSOCIATION David O. Earling, Mayor Its: Date: ATTEST/AUTHENTICATED Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 225 8.2.c CONTRACT THE CITY OF EDMONDS, WASHINGTON AND GREATER EDMONDS CHAMBER OF COMMERCE Tuesday, July 4, 2017 The following is an agreement ("Agreement") between the CITY OF EDMONDS (hereinafter referred to as "City") and the GREATER EDMONDS CHAMBER OF COMMERCE (hereinafter referred to as "Chamber") (collectively, the "Parties"). WHEREAS, the Chamber proposes to conduct a public celebration honoring Independence Day - 4th of July through a parade and fireworks display; and WHEREAS, the City Council finds that it is in the public interest to participate in the sponsorship of such events by providing the consideration set forth in this Agreement in order to enhance the safety of the public celebrations for its citizens and to offer a reasonable alternative to the use of private fireworks which the Council finds in many situations to be unsafe; NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows: 1. Responsibilities of the City City shall provide: 1.1 Use of City streets as diagrammed in Exhibit A - Parade Route, for parade to occur on July 4, 2017. City will provide traffic barriers and will set up and take down City's sound system to be located at the Edmonds Theater. City shall put up banners at approved sites. 1.2 Use of Civic Center Playfield for setup to start at 8:00 a.m. on July 3, and Fireworks to occur at approximately 10 p.m., July 4, 2017. 1.3 Use of 6th Avenue South between Bell Street and Sprague Street from 6:00 p.m. until 11:00 P.M. 1.4 Barricades at 6th Avenue South and Bell and 6th Avenue South and Sprague. 1.5 A power hookup at the west end of the grandstand and power for the band. 1.6 Access to and instruction on the operation of the stadium lights. A City representative will meet with a Chamber representative prior to Friday, June 30, 2017 to provide such instruction, and will ensure that the stadium lights are operative. 1.7 Two signs at each entrance to the Park indicating no fireworks or alcohol allowed. 1.8 Clean up and removal of the sand from the pyrotechnic display area. 0 0 c 0 0 0 N as E z U 0 Q Packet Pg. 226 1.9 The City shall supply a list of acceptable compostable and recyclable food ware items and of suppliers for the compostable items to strongly encourage their use. The City shall provide signage for the on -site collection containers, and any additional containers, if needed. 2. Responsibilities of the Chamber 2.1 To assume all responsibility for coordination of the 4th of July Parade, including but not limited to hiring off -duty police officers to police the route and assuring that all participants are informed of and abide by the parade rules to insure that no participants draw people viewing the parade onto the parade route. 2.2 To obtain the necessary Street Banner Application (from Public Works 425-771- 0235) and Parade Permit (Police Department 425-771-0200). Fees for the preceding two permits will be waived for this event. A Street Use Permit is not needed. Chamber will ensure that pyrotechnic provider submits Application for Fireworks Display Permit accompanied by a $30.00 public display permit fee (Fire Marshal 425-771-0215). A copy of their State pyrotechnic license shall be provided with their application. The Chamber shall obtain ASCAP and any other copyright licenses necessary. 2.3 To provide for security and sani-cans along the parade route and fireworks display 2.4 To pick up, deliver, and return to storage in City Park gazebo and Parks Maintenance area all needed 3' X 10' and 10' X 10' staging sections. 2.5. To hook up electrical power made available by the City at the west end of the grandstand. 2.6 To meet with a City representative prior to Friday, June 30, to be given instructions on the operation of the stadium lights. 2.7 To install fencing that clearly delineates spectator areas from fireworks staging areas 2.8 To provide 10 yards of sand for the pyrotechnic display. 2.9 To assume all responsibility for fireworks display. A State -licensed pyrotechnics operator shall abide by local ordinances and make necessary permit applications for local approval. State guidelines and operational requirements shall be adhered to for safe operation of fireworks. 2.10 To authorize a maximum of three stationary self-contained vendors on closed sections of 5th or Main Streets off the parade route. No vendors will be authorized along the parade route, and no more than twenty vendors will be authorized on 6th Avenue South between Bell Street and Sprague for the evening fireworks. Vendors shall operate at specified locations and shall not block park entrances or fire hydrants. Vendors must be self-contained; no power hookups are available for vendors. Vendors are responsible for having appropriate permits and for compliance with all local and state requirements. 2.11 To provide a Certificate of Insurance evidencing commercial general liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. 0 0 L c 0 0 0 N C m E z U 0 Q Packet Pg. 227 8.2.c City shall be named as an additional insured on the Commercial General Liability insurance policy and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The insurance policy shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. The City shall be named as an insured on the Chamber's General Liability insurance policy. The insurance policy shall contain, or be endorsed to contain that the Chamber's insurance coverage shall be primary insurance. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Chamber's insurance and shall not contribute to it. The Chamber shall provide a certificate of insurance evidencing the 789 required insurance before using the property described herein. Insurance shall be placed with insurers with a current A.M. Best rating of not less than ANII. 2.12 To remove all garbage to the size of a cigarette butt, including metal and litter debris, equipment, and any and all other items made necessary by or used in the provision of this event. 2.13 The Chamber agrees that the 4th of July celebration is a public event. The Chamber further agrees that areas constituting the City -Provided Site that are covered under this Agreement, including but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens, meeting halls and squares, are traditional public forums. As a result, the Chamber shall permit citizens attending events open to the general public at City -Provided Site during the 4th of July celebration to exercise therein their protected constitutional right to free speech without interference. 2.14 The City has enacted Ordinance 3749 restricting the use of single -use plastic checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or provided solely for produce, bulk food or meat. The Chamber of Commerce will encourage its vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable. 2.15 RCW 70.93.093 concerning event recycling became effective in Washington on July 22, 2007. The Chamber will place clearly marked recycling containers throughout the event area for the collection of aluminum, glass or plastic bottles or cans, and arrange for recycling services. 2.16 Pursuant to the City's Resolution 1357, the goal of which is to promote the use of compostable and recyclable food service wares and packaging, food vendors at this public event are strongly encouraged to provide compostable and recyclable food service wares to package and present food to event participants. Recyclable cans, bottles and cups continue to be acceptable for vendor use. When compostable and recyclable food service wares and packaging are used, event organizers will provide for the on -site collection of compostable and recyclable materials from event participants, using designated color -coded containers. Event organizers shall ensure that on -site containers are serviced properly and continually during the event. A Chamber representative shall meet with the City's Recycling Coordinator or representative to be educated on the 3-container system to maximize diversion of compostables and recyclables from the garbage prior to June 28, 2017. 2.17 The Chamber shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits, including attorney fees, arising from or in connection with the Chamber's performance, or 3 Packet Pg. 228 8.2.c nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers. This promise to indemnify and hold harmless shall include a waiver by the Chamber of the immunity provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This provision shall survive the termination and/or expiration of this Agreement. 2.18 The Parties acknowledge that pursuant to the provisions of Initiative 901 as codified in Chapter 70.160 RCW (herein after the "smoking ban"), smoking is prohibited in indoor areas, within 25 feet of vents or entrances and in outdoor areas where public employees of the City, and employees of any vendor at the event or of the contracting organization are required to be. This general description of the provisions of the initiative is included for the purpose of reference and is not intended to expand or contract the obligations created by the smoking ban. The Chamber warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the event described in this Agreement. 2.19 The Chamber shall be responsible to restore all public spaces to their original condition, including removing and disposing of any and all litter and trash. 3. Miscellaneous. 3.1 Entire agreement, integration and amendment. This Agreement contains the entire agreement and understanding between the Parties relating to the rights and obligations created hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the Parties. Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement shall not be amended, assigned or otherwise changed or transferred except in writing with the express written consent of the Parties hereto. Any action to interpret or enforce this Agreement shall be brought before the Superior Court of Snohomish County, Washington, and the Parties agree that, as between them, all matters shall be resolved in that venue. 3.2 Force majeure. The Parties shall not be liable for failure to perform or delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the Parties' reasonable control. In the event of delay in performance due to any such cause, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such delay. 3.3 Relationship between the Parties. Nothing in this Agreement shall be interpreted to or in fact create an agency or employment relationship between the Parties. No officer, official, agent, employee or representative of the Chamber shall be deemed to be the same of the City for any purpose. The Chamber alone shall be solely responsible for all acts of its officers, officials, agents, employees, representatives and subcontractors during the performance of this Agreement. 0 M c 0 0 14 21 0 N as E z U 0 Q a Packet Pg. 229 DATED this day of CITY OF EDMONDS: David O. Earling, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 2017. GREATER EDMONDS CHAMBER OF COMMERCE: Greg Urban, President and CEO Q Packet Pg. 230 8.2.c Rh Greater Edmonds Chamber of Commerce 4th of July Main Parade Route Cnric � ceme� e Bo s & Playfield a+ m G rs lu6 6th 0 xxxx Barricades Main Parade Route - Public Restrooans Public Phones ® Parade Announcers 7th Pu61ic 5 afety C om p lex r d E 11 d � a � a 9 xx x x x x xx x x in } Q it jD s 5 it xx am 3rd ME 2nd Greater Edmonds Chamber of Commerce 4th of July Children's Parade Route L Civic — Center — 6o s 8 Play�el lub 6th Pgd Sound PLblic CYrls[lan suety Cdl a Complex �a xxxx Barricades ton E xx � a xx x x xxx x x x Chlldre Parade Check- x f- o am Children's Parade Route "' �m *fi Public Restrooms xx 3rd xx �} Public Phones �h ® Paz•adeetuufounca•s � 2� J2 Q Packet Pg. 231 8.2.c 41h of July Parade Participant's Map Par ki ng for Parade Support Yehides = p P ■ long east ode Parade participants a of 7th Avenue i MUST approach ,} Ch eck- In fr.m Caspers Check - In ❑uc and 7th 9 g Playfid m � � a � XE 5th E Pr61ic C Safety & � Carryle: H L 7XXX Roadclosureb ricades �- Parking for Support VehiclesM�rRye Parade Staging Area bid ■ NG PA R h IN G(ch—h or church pale rg ld) Greater Edmonds Chamber of Commerce 41h of July Fireworks and Evening Festivities Civic Stadium _ r goys Club Stadium Ciuc o & Ciri's ❑ bth !Pu yet Sa and Public ristian Safet' lle a Complex —!jln�elrr n Nrlong tnt Bih 41h Vendor Area _ on 6t" Ave. N Civic Center Playfield Up to twenty vendors will be on the east and west side of �6. tt, a They will not block entrances or fire hydrants. 6 Avenue n❑F ❑❑C 1-1A-117 7 Packet Pg. 232 8.2.d CONTRACT CITY OF EDMONDS, WASHINGTON AND GREATER EDMONDS CHAMBER OF COMMERCE August 9-15, 2017 The following is an agreement ("Agreement") between CITY OF EDMONDS (hereinafter referred to as the "City"), and the GREATER EDMONDS CHAMBER OF COMMERCE (hereinafter referred to as the "Chamber") (collectively, the "Parties"). WHEREAS, the Greater Edmonds Chamber of Commerce has for a number of years conducted a public event known as "A Taste of Edmonds" and proposes to do so again in 2017; WHEREAS; the City Council finds that A Taste of Edmonds provides distinct benefits to the City by showcasing Edmonds' restaurants and other local businesses while providing a unique recreational opportunity for its citizens; and WHEREAS, the City Council finds that such an event enhances tourism and promotes economic development as well as providing an opportunity for good clean fun to its citizens; NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows: 1. Responsibilities and Rights of City 1.1 City shall provide use of surfaces on Civic Center Field (excluding the tennis courts), Bell Street including Centennial Plaza between 5th & 6th Avenues, and 6th Avenue from Main Street north to Daley Street, and south approximately 80' to first drive on west side for use by Chamber for the "Taste of Edmonds" event (the "Event"), so as to allow for the following: (a) The Event setup shall begin on Wednesday, August 9, 2017, at 7:00 a.m. Barricades to be in place at 7:00 a.m. (b) All surfaces listed shall remain available to the "Taste of Edmonds" until final cleanup by Tuesday, August 15, 2017, at noon. (c) City shall designate eight (8) additional handicapped parking spaces to be located in an area to be agreed upon by City and Chamber officials. 1.2 All use and configuration of structures, booths and other permanent or temporary facilities used in the Event may be inspected and reviewed by City Fire Chief, Police Chief, Building Official and Parks and Recreation Director or their designees to determine the facilities in use comply with the provisions of State and local law, as well as to insure that no lasting or permanent damage shall be done to any public facility or property. 1.3 Edmonds Fire Marshal shall inspect the facilities prior to the opening to the general public on or before 10:00 a.m., August 11, 2017, as the Parties shall agree and note all potential Packet Pg. 233 8.2.d problems. Prior to the opening of the Event, Chamber shall correct all problems related to fire safety. In the event that such problems are not corrected, City may at its sole discretion cancel the Event or prohibit the attendance of the general public in certain areas, if in the opinion of the Fire Marshal and at the sole discretion of City, any violation or other condition that threatens life, health or property has not been corrected. 1.4 City shall provide barricades and barricade placement and removal for the Event. 1.5 City shall provide padlocks as required on location for tennis courts and other areas from which public access is restricted during the Event. City shall also provide removal of the padlocks. 1.6 City shall provide water access behind the opening between booths 187 and 188 for use by the food vendors. 1.7 City shall provide access to storage area of portable stage to beer garden at time of stage installation and at time of stage removal. 1.8 City shall provide basketball hoop removal and re -installation on basketball courts located near the Boys & Girls Club building. 1.9 City shall install Taste of Edmonds street banners as provided by Chamber at approved sites. Chamber shall obtain a Street Banner Permit and pay the required fee. 1.10 City has the right to check the noise level of any amplified sound equipment or other source and require that the volume be reduced if it exceeds the safety limits recommended by the Seattle King County Department of Health or levels set forth in the ordinances of the City of Edmonds. 1.11 City shall provide and oversee police supervision of the Event under the command of the Chief of Police or his designee. Police staffing levels and fees to be paid to the City will be mutually determined by the Chief of Police, or his designee, and the President and CEO of the Chamber. 1.12 The City shall supply a list of acceptable compostable and recyclable food ware items and of suppliers for the compostable items to strongly encourage their use. The City shall provide signage for the on -site collection containers, and any additional containers, if needed. 2. Responsibilities and Rights of Chamber 2.1 The Chamber shall provide a Certificate of Insurance evidencing commercial general liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. City shall be named as an additional insured on the Commercial General Liability insurance policy and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The insurance policy shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The City shall be named as an insured on the Chamber's General Liability insurance policy. The insurance policy shall contain, or be endorsed to contain that the Packet Pg. 234 8.2.d Chamber's insurance shall be the primary insurance. Any insurance, self insurance, or insurance pool coverage maintained by the City shall be in excess of the Chamber's insurance and shall not contribute to it. The Chamber shall provide a certificate of insurance evidencing the required insurance before using the property described herein. Insurance shall be placed with insurers with a current A.M. Best rating of not less than ANII. 2.2 The Chamber agrees that the Taste of Edmonds is a public event. The Chamber further agrees that areas constituting the City -Provided Site that are covered under this Agreement, including but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens, meeting halls and squares, are traditional public forums. As a result, the Chamber shall permit citizens attending events open to the general public at City -Provided Site during the Taste of Edmonds to exercise therein their protected constitutional right to free speech without interference in a designated free speech zone that does not violate fire and ADA codes. 2.3 The City has enacted Ordinance 3749 restricting the use of single -use plastic checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or provided solely for produce, bulk food or meat. The Chamber of Commerce will encourage its vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable. 2.4 RCW 70.93.093 concerning event recycling became effective in Washington on July 22, 2007. The Chamber will place clearly marked recycling containers throughout the Event area for the collection of aluminum, glass or plastic bottles or cans, and arrange for recycling services. 2.5 Pursuant to the City's Resolution 1357, the goal of which is to promote the use of compostable and recyclable food service wares and packaging, food vendors at this public event are strongly encouraged to provide compostable and recyclable food service wares to package and present food to event participants. Recyclable cans, bottles and cups continue to be acceptable for vendor use. When compostable and recyclable food service wares and packaging are used, event organizers will provide for the on -site collection of compostable and recyclable materials from event participants, using designated color -coded containers. Event organizers shall ensure that on -site containers are serviced properly and continually during the event. A Chamber representative shall meet with the City's Recycling Coordinator or representative to be educated on the 3-container system to maximize diversion of compostables and recyclables from the garbage prior to August 4, 2017. 2.6 The Chamber shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits, including attorney fees, arising from or in connection with the Chamber's performance, or nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers. This promise to indemnify and hold harmless shall include a waiver by the Chamber of the immunity provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This provision shall survive the termination and/or expiration of this Agreement. 2.7 Chamber may in its discretion limit the participation of any vendor who produces duplication in order to adequately recognize limitations of space, failure to comply with applicable State or local health, liquor, or other requirements of law, and in order to provide an adequate and interesting diversity compatible with the recreation of the citizens of Edmonds. 3 Packet Pg. 235 8.2.d 2.8 Neither Chamber nor any of its officers, agents, or employees shall discriminate in the provision of service under this Agreement against any individual, partnership, or corporation based upon race, religion, sex, creed, place of origin, or any other form of discrimination prohibited by federal, state or local law. 2.9 The Parties acknowledge that pursuant to the provisions of Initiative 901 as codified in Chapter 70.160 RCW (herein after the "smoking ban"), smoking is prohibited in indoor areas, within 25 feet of vents or entrances and in outdoor areas where public employees of the City, and employees of any vendor at the Event or of the contracting organization are required to be. This general description of the provisions of the initiative is included for the purpose of reference and is not intended to expand or contract the obligations created by the smoking ban. The Chamber warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the Event described in this Agreement. 2.10 Chamber shall obtain any necessary Street Use and Parks Facility Use Permits and pay the required fees. (See site plan attached as Exhibit "A"). 2.11 Chamber shall post "NO DOGS" signs on the Taste grounds and the Civic Center Field as per City Ordinance. The Chamber shall notify vendors of this ordinance as part of their registration instructions, and also inform vendors that this ordinance will be enforced. This provision shall not apply to service animals for the disabled. 2.12 Chamber shall restrict field parking to approved areas. Chamber shall have security at permit parking entrance area to limit public access. City has the right to close the parking area for the Event if parking is not limited to the agreed upon area. 2.13 Chamber shall ensure that all booths/beer garden/wine garden have the necessary state permits for serving and selling alcohol. Chamber agrees to make its best effort to prevent service of alcohol to minors, including segregation of the beer garden and wine garden, posting security at the entrances of the beer garden and wine garden and checking identification in accordance with common practice. Chamber shall obtain any copyright licenses necessary for presenting licensed live and recorded music. 2.14 Chamber agrees to the following general open hours of the Taste of Edmonds: Friday, August 11, 2017: Saturday, August 12, 2017: Sunday, August 13, 2017: 11:00 a.m.-10:00 p.m. 11:00 a.m.-10:00 p.m. 11:00 a.m.-7:00 p.m. Chamber agrees to keep the hours of operation in the Beer Garden and Wine Garden within the following schedule: Friday, August 11, 2017: 11 a.m.-10:00 p.m. (Last call 9:30 p.m., no service after 9:45 p.m.) Saturday, August 12, 2017: 11:00 a.m.-10:00 p.m. (Last call 9:30 p.m., no service after 9:45 p.m.) 4 Packet Pg. 236 8.2.d Sunday, August 13, 2017: 11:00 a.m.-7:00 p.m. (Last call 6:30 p.m., no service after 6:45 p.m.) 2.15 Chamber shall provide any and all security services necessary during the night time hours (night time hours being defined as those hours which the Event is not in operation), sufficient to reasonably secure the area and facilities provided. City shall have no responsibility or liability for the provision of security services nor shall it be liable for any loss or damage incurred by Chamber or the participants in the Event. 2.16 Chamber shall provide a fire watch for all times in and around the booths and displays open to the general public as a part of the Event. 2.17 Chamber shall provide a sufficient number of portable sani-cans and wash stations. 2.18 Chamber shall provide fence installation and removal at the Beer Garden and Wine Gardens. 2.19 Chamber is responsible for contracting with appropriate vendors for power. No power is available from the Civic Center complex. 2.20 Chamber shall provide labor and equipment for the portable Beer Garden pouring station (PS) to: (1) pickup the PS elements at the City's storage location, (2) set up the PS, (3) take down the PS, (4) cleanup the PS elements, and (5) return the PS elements to the City's storage location. 2.21 Garbage service shall be contracted and paid for by Chamber. 2.22 Upon the completion of the Event, Chamber shall make adequate provisions for the cleanup and restoration of all sites rented or provided under the terms of this Agreement, including steam cleaning and pressure washing whenever required for all hard surfaces impacted by the Event. Storm drains are to be covered with filter fabric to capture grease and debris. 2.23 Cleanup areas include area as described in paragraph 1.1 and all streets immediately surrounding the Event perimeter. 2.24 All garbage to the size of a cigarette butt, debris, litter, equipment, and any other and all other items made necessary by or used in the provision of the Event shall be picked up and removed by 12:00 noon, Tuesday, August 15, 2017. 2.25 A final inspection of the Event area shall be conducted by City Parks Maintenance Division to determine if all areas are clean and returned to their original condition. 2.26 Chamber shall submit a cleaning/damage deposit of $1,500.00 to City prior to Monday, July 10, 2017. The deposit shall be refunded to Chamber if, upon inspection, all is in order, or a prorated portion thereof as may be necessary to reimburse City for loss or cleaning costs. 2.27 Chamber shall pay City all permit fees for the above -mentioned facility use ($1,440.00 facility rental) prior to Monday, July 10, 2017, and shall reimburse City for the actual Packet Pg. 237 8.2.d costs of supplies or services furnished by City, unless otherwise established, within thirty (30) days of mailing of a final bill by the City. 2.28 Colored banners or flags may not be placed in the existing holes in the public sidewalk designated for the American flag program. 3. Miscellaneous. 3.1 Entire agreement, integration and amendment. This Agreement contains the entire agreement and understanding between the Parties relating to the rights and obligations created hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the Parties. Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement shall not be amended, assigned or otherwise changed or transferred except in writing with the express written consent of the Parties hereto. Any action to interpret or enforce this Agreement shall be brought before the Superior Court of Snohomish County, Washington, and the Parties agree that, as between them, all matters shall be resolved in that venue. 3.2 Force majeure. The Parties shall not be liable for failure to perform or delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the Parties' reasonable control. In the event of delay in performance due to any such cause, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such delay. 3.3 Relationship between the Parties. Nothing in this Agreement shall be interpreted to or in fact create an agency or employment relationship between the Parties. No officer, official, agent, employee or representative of Chamber shall be deemed to be the same of the City for any purpose. The Chamber alone shall be solely responsible for all acts of its officers, officials, agents, employees, representatives and subcontractors during the performance of this Agreement. Packet Pg. 238 DATED this day of CITY OF EDMONDS: David O. Earling, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 2017. GREATER EDMONDS CHAMBER OF COMMERCE: Greg Urban, President and CEO Packet Pg. 239 8.2.d Exhibit A 2017 LAYOUT 4r�7 I1'I ih rn � n L $TFI �..,....$iH AgE....�.�..�. ,. .... Fl ---.�- LA ILIE] s m ME. k�RSbd �flOb�d i ff��4ffa i �. BEER GARDEN NW CORNER NINE GARDEN iW CORNER 8 Packet Pg. 240 8.2.e Preferred Guide to Using Compostable Food Ware Items at Public Events: Accepted Compostable Items Unaccepted items Uncoated paper plates, bowls, and boats Shiny -coated plates, etc. (Dixie, Hefty) Napkins and paper towels Styrofoam plates and cups Paper portion cups Plastic portion cups and lids Paper food/sandwich wraps and basket liners Plastic wrap and bags Compostable hot cups Foil wraps Compostable utensils and straws Candy wrappers Accepted Recyclable Items Plastic bottles, aluminum cans Clear plastic cold ups (PET) Costco and Cash N Carry along with food service suppliers all carry several brands of compostable items, such as Chinet, World Centric and Pactiv. Uncoated paper plates, etc. are very common. Also look for paper products that state "clay - coated" or "PLA-lined" which are usually acceptable as compostable products. All compostable items need to be listed under the acceptable products list of Cedar Grove's commercial compost facility found at www.cedar-grove.com/compostable/accepted-items. r L 0 U w ti 0 N M 0 r N E 0 L 0 0 a� r 0 OM E 0 0 J r C 0 E M r w a Packet Pg. 241 8.3 City Council Agenda Item Meeting Date: 03/14/2017 Presentation of a Professional Services Agreement with Murray Smith and Associates for design services for the 2018 Sewer Replacement Project (10 minutes) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward this item for to the consent agenda at the March 21, 2017 Council meeting for approval. Narrative The City issued a Request for Qualifications (RFQ) in November 2016 to hire a consultant to provide design engineering services for the 2018 and 2019 Sewerline Replacement Projects. The City received statements of qualifications from nine engineering firms and the selection committee selected Murray Smith and Associates (MSA) to provide design engineering services for the 2018 and 2019 Sewerline Replacement Projects. The design engineering for the 2018 Sewerline Replacement Project is expected to be complete by December 2017, with construction expected to begin in April 2018. In addition, a sewerline evaluation and preliminary alignment/design is included to determine the alignment of the sewerline that will be replaced as part of the 2019 Sewerline Replacement Project. A separate scope of services and fee will be drafted for the 2019 program and submitted to City Council for approval in 2018. In total, the 2018 plus the 2019 Sewerline Replacement Project will upgrade/replace portions of the City's sewer network by replacing approximately up to 4,000 linear feet of existing sewerlines and associated appurtenances at various locations within the City. The 2018 Sewerline Replacement Project will replace approximately 2,500 linear feet of sewermain. The selection of the sites will be determined using the data supplied in the 2013 Comprehensive Sewer System Plan, coordinating with upcoming road, water, and storm drain projects, and input from the Operations Division. Projects for 2018 will focus on replacement of pipe by fixing pipe bellies and existing pipe damage that cannot be addressed via trenchless construction methods. Attachments: Professional Services Agreement with MSA Project Location Map Packet Pg. 242 8.3.a s CITY OF EDMONDS DAVE EARLING 121 5T" AVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 - FAX 425-672-5750 MAYOR Website: www.edmondswa.gov �890 PUBLIC WORKS DEPARTMENT Engineering Division PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Edmonds, hereinafter referred to as the "City", and Murray, Smith and Associates, Inc. hereinafter referred to as the "Consultant"; WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide design engineering services with respect to the 2018 Sanitary Sewer Replacement Project; NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the fee schedule found in Exhibit B, provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of $274,385. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City Engineer three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three years after final payment. Copies shall be made available upon request. 1 Packet Pg. 243 8.3.a 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Packet Pg. 244 8.3.a Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. Packet Pg. 245 8.3.a 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document, the Scope of Services attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Services, the City understands that a revision to the Scope of Services and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services rendered in excess of the Scope of Services in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound engineering practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Services. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and Packet Pg. 246 8.3.a licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Murray, Smith & Associates, Inc. 2707 Colby Avenue, Suite 1110 Everett, WA 98201 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. 19. Critical areas. To the extent that the Scope of Work under this Agreement requires the Consultant to perform work in an environmentally critical area, the Consultant shall comply with any and all applicable provisions of ECDC 23.40 ("Environmentally Critical Areas General Provisions"). If such work falls within the definition of "minor site investigative work" authorized under ECDC 23.40.220(C)(9), the Consultant shall consult with the City regarding appropriate procedures to follow, and obtain separate written permission from the City to proceed before undertaking this work. DATED THIS DAY OF , 20 CITY OF EDMONDS MURRAY, SMITH & ASSOCIATES, INC. By By David O. Earling, Mayor Its ATTEST/AUTHENTICATE : Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 247 8.3.a STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 20 , before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 248 8.3.a EXHIBIT A SCOPE OF WORK CITY OF EDMONDS 2018-2019 SANITARY SEWER REPLACEMENT PROJECT ENGINEERING SERVICES BACKGROUND Murray, Smith & Associates, Inc. (MSA) has developed the following scope of work and fee estimate to provide engineering services for the City of Edmonds (City) 2018-2019 Sanitary Sewer Replacement project. The two-year program will be accomplished through two separate design -bid - build packages with the first set of projects constructed in 2018 (Phase 1) and the second set of projects constructed in 2019 (Phase 2). This scope includes preliminary and final design engineering services for the 2018 projects (Phase 1) and preliminary design services for the 2019 project (Phase 2). The specific project locations and phasing were reviewed with the City at a February 14th meeting and are described below and as shown in the attached figure, Figure A. 2018 Sewer Replacement Projects Phase 1) • Site 1: Alley between 4th and 5th Ave S. from Walnut St. to Dayton St. • Site 2: 196th St SW (SR 524) from 80th Ave W. to 81st Ave W. • Site 3: 218th St SW — Private Property east of 75th PI W. • Site 4: 7th Ave N. between Bell St and Daley St, Edmonds St. east of 71h Ave N, and across Civic Field • Site 5: 2nd Ave N. and Edmonds St. 2019 Sewer Replacement Projects Phase 2) • Site 6: Pioneer Way from Shell Valley Rd to Main St. SCOPE OF WORK Task 1 - Project Management and Coordination This task provides for management of the project and coordination with the project team. Elements of this task will include: 1.1 Correspondence and Coordination with City - All communication will be coordinated through the City's Project Manager. Correspondence with the City Project Manager via phone conversations and e-mail will include the communication of project decisions, project status, work activities, and issues requiring City input. 1.2 Budget Review, Invoices and Progress Reports - MSA's Project Manager will monitor E project costs and manage budget and billing tasks, including preparation and submission of monthly invoices and progress reports. Q City of Edmonds MURRAY, SMITH & ASSOCIATES, INC. 2018-19 Sewer Replacement March 7, 2017 Engineers/Planners I Packet Pg. 249 8.3.a 1.3 Kick-off and Project Coordination Meetings - Prepare for and conduct project kick-off meeting with City staff and key team members to discuss the project, review project schedule and discuss key elements of the project. In addition, prepare for and conduct up to four (4) project coordination or review meetings with City staff to discuss project elements. Prepare meeting agenda and record meeting summary to document items discussed and transmit to City. 1.4 Quality Assurance/Quality Control (QA/QC) - Perform in-house quality assurance reviews of all deliverables. Assumptions: • MSA will prepare for and attend one (1) kick-off meeting and up to (4) project coordination or review meetings during the design phase. City Responsibilities: • Attend kick-off meeting and project coordination meetings MSA Deliverables to City: • Correspondence, a -mails and other documentation • Monthly billing statements and activity reports • Kick-off meeting agenda and minutes • Project coordination meeting agenda and summary Task 2 — Data Gathering and Utility Coordination This task consists of data gathering and utility coordination work. Elements of this task will include: 2.1 Data Collection and Review - Work under this subtask includes gathering and reviewing all relevant data to complete the preliminary engineering tasks. A number of documents and reports will be requested and reviewed as part of this task, including record drawings and CCTV inspections and deficiency reports. MSA will develop a formal "Request for Information" process and coordinate with the City during data collection to ensure all necessary information is gathered for the project. 2.2 Utility Coordination and Analysis - Acquire utility system mapping, perform a utility conflict analysis and identify potential utility conflicts. Develop a list of potential conflict locations to obtain specific utility information, including dimensions, location and depth, utilizing potholing techniques on an as -needed basis. Assumptions: • MSA will review relevant data for all project locations. City Responsibilities: • City to provide CCTV inspection and deficiency reports • City to provide all available as -built documents for City facilities City of Edmonds MURRAY, SMITH & ASSOCIATES, INC. 2018-19 Sewer Replaqpment March 7, 2017 Engineers/Planners Packet Pg. 250 8.3.a MSA Deliverables to City: • Electronic copy of formal "Request for Information" Task 3 — Preliminary Design This task provides for preliminary engineering design services for the proposed Phase 1 and Phase 2 sanitary sewer replacement project sites and includes the following elements: 3.1 Plans (30% Design Completion Level) - Using the project information developed in the previous tasks, prepare preliminary design drawings to the 30% design completion level. Preliminary drawings will show plan and profile views and major project elements. Drawings will be developed at 1-inch = 20-feet scale in AutoCAD electronic format. The drawings will be prepared and submitted to the City for review and comment. 3.2 Engineer's Opinion of Probable Construction Cost - A preliminary engineer's opinion of probable construction cost to 30% design completion level will be developed and include a schedule of estimated quantities, unit prices, and total preliminary construction cost for the project. Assumptions: • The complete Project Contract Document package (front end, specifications, appendices, etc.) will not be prepared for the preliminary design phase. • MSA will follow the City's cost estimating policy in preparing the Engineer's Opinion of Probable Construction Cost. • Cost estimates for each site will be prepared as separate bid schedules. City Responsibilities: • Complete review of the preliminary design drawings, engineer's opinion of probable construction cost and all supporting documentation with verbal or written comments. City review period is assumed to be 2 weeks. MSA Deliverables to City: • One (1) electronic copy in PDF format of the 30% design drawings. • One (1) electronic copy of engineer's opinion of probable construction cost. • Electronic copy of 30% design drawings in AutoCAD Civil 3D 2016 format. Task 4 — Final Design This task will produce final plans for the project with direction from the preliminary design work task for the projects that will be incorporated into the Phase 12018 Sewer Replacement bid package (Phase 1). Final design plans will be presented at the 60% and 90% completion level for review by the City. Final bid ready plans at the 100% completion level will incorporate all prior review comments and will be suitable for bidding. Elements of this task will include: City of Edmonds MURRAY, SMITH & ASSOCIATES, INC. 2018-19 Sewer Replaqpment March 7, 2017 Engineers/Planners Packet Pg. 251 8.3.a 4.1 Plans, Specifications, and Estimate (60% and 90% Design Completion Level) A. The preliminary design drawings (30% design completion level) will be revised and further developed to incorporate comments from the City's review of the preliminary design. Develop design plans and engineer's opinion of probable construction cost to approximately 60% and 90% design completion level. A preliminary list of drawings anticipated in the complete plan set is shown below; actual list may differ depending on final set of improvements to be designed. Drawing No. Description General G1 Cover Sheet, Vicinity Map, List of Drawings G2 Legend and Abbreviations G3 General Notes G4 Survey Control Plan and Notes Civil C1 through C11 Sewer Plan and Profile R1 through R6 Restoration Plans D 1 through D4 Civil Details B. MSA will prepare technical specifications and appendices to support the design and will include in the project Contract Documents. Specifications will be prepared based on the WSDOT Standard Specifications, latest edition. The City's front end specifications will be reviewed to ensure consistency between technical specifications and contractual documents. C. An engineer's opinion of probable construction cost will be developed and will include a schedule of estimated quantities, unit prices, and total construction cost for the project. D. Submit 60% and 90% design package, including complete plan set, specifications, project schedule and engineer's opinion of probable construction cost, to the City for review and comment. 4.2 Final Bid Ready Plans, Specifications & Estimate A. The 90% design package will be revised and further developed to incorporate comments from the City's review of the 90% design. Develop design plans, project schedule and engineer's opinion of probable construction cost that are ready for bidding. Revise bid proposal quantities to reflect a bid -ready design package. B. Submit stamped and signed bid -ready Contract Documents to City for distribution. 4.3 Constructability Review - Provide a limited constructability review of the proposed improvements in support of the City's constructability review and identify issues that could affect the construction of the improvements as designed or the construction schedule. Q City of Edmonds MURRAY, SMITH & ASSOCIATES, INC. 2018-19 Sewer Replaqpment March 7, 2017 Engineers/Planners Packet Pg. 252 8.3.a 4.4 Permitting Support (Limited) - Provide assistance as required in developing figures, preliminary plans, information and supporting graphic documentation for permits prepared and submitted by the City. Assumptions: • MSA shall apply a Washington Professional Engineer's stamp with signature and date on the final bid -ready edition of the design plans and specifications. • City will take the lead in preparing permits and coordinating project elements with key stakeholders, including WSDOT, WDFW, franchised utilities and public as affected by the project. • Review comments will be received in a complete, single submittal. Multiple rounds of review comments on the same design completion submittal are not anticipated. • MSA's support services for permitting will be performed up to the extent of the fee estimate for the permitting support task, unless otherwise approved in advance by the City through a budget amendment or authorization to invoice against the Unanticipated Task Reserve budget. • Contractor shall be responsible for the development of traffic control and erosion control plans. • City to coordinate and submit bid -ready contract documents to Builders Exchange or similar service. • MSA will follow the City's cost estimating policy in preparing the Engineer's Opinion of Probable Construction Cost. • Cost estimates and design plans for each site will be prepared as separate bid schedules. City Responsibilities: • Complete technical review of the documents at 60% and 90% design completion level with verbal or written comments. City review period for the submittal is 2 weeks. • Provide electronic files, and periodic updates, of text, forms, schedules and other components of the contract documents, including preferred front-end sections. • City to provide AutoCAD drawings of standard details to be incorporated into the contract documents. • City to provide a constructability review of the proposed improvements. • City will take the lead in coordinating all State and Federal permits. • City to prepare and submit any required JARPA to Department of Ecology or Washington Department of Fish and Wildlife. • City Will coordinate with WSDOT for any work within SR 524 and will obtain any required franchise permits or other approvals. MSA Deliverables to City: • Submission for 60% and 90% design packages include an electronic copy in PDF format of plan set, specifications (also in MS Word), project schedule and engineer's opinion of probable construction cost on CD. • Electronic copy of 60%, 90% and 100% design drawings in AutoCAD 2016 Civil 3D format. • Final bid ready plans and specifications. City of Edmonds MURRAY, SMITH & ASSOCIATES, INC. 2018-19 Sewer Replaqpment March 7, 2017 Engineers/Planners Packet Pg. 253 8.3.a Task 5 —Support During Bid Period (Limited) This task includes supporting the City on an as -needed basis in providing assistance during bidding of the Phase 1 project. Anticipated elements of this task include: 5.1 Bidder Inquiries and Addenda - Respond to questions from bidders, subcontractors, equipment suppliers and other vendors regarding the project, plans and specifications. Maintain a written record of communications during the bidding process. Prepare and issue any addenda as necessary to clarify the contract documents. Assumptions: • The City will take the lead in tasks associated with printing bid documents, document distribution, bid advertisement, addenda distribution, plan holder administration, bid evaluation, bid tabulation etc. • MSA's support services during bidding will be performed up to the extent of the fee estimate for the Bidding Support task, unless otherwise approved in advance by the City through a budget amendment or authorization to invoice against the Unanticipated Task Reserve budget. MSA Deliverables to City: • Draft addenda as required for the City to distribute to plan holders. Task 6 —Support During Construction (Limited) This task represents minimal involvement by MSA during construction in support of the City's on - site inspector and construction management staff for the Phase 1 project. MSA's services will be provided on an as -needed basis and will be limited to incidental support and periodic collaboration with the City and the construction contractor, all at the direction of the City. Anticipated elements of this task will include: 6.1 Pre -Construction Conference - Attend a pre -construction conference for the project and provide support to the City for specific agenda items. 6.2 Clarifications and Changes - At the request of the City, MSA will assist with issuing clarifications to the construction contractor and producing design changes if necessary. 6.3 Record Drawings (As -built Drawings) - Prepare record drawings in AutoCAD to indicate changes made during construction, based on notes and sketches provided by the City. Assumptions: • MSA will not be involved in construction meetings, on -site construction observation/inspection, submittal review and other construction administration/ management activities not identified above. • MSA's support services during construction will be performed up to the extent of the fee E estimate for the Construction Management Assistance task, unless otherwise approved in advance by the City through a budget amendment or authorization to invoice against the Q Unanticipated Task Reserve budget. City of Edmonds MURRAY, SMITH & ASSOCIATES, INC. 2018-19 Sewer Replaqpment March 7, 2017 Engineers/Planners Packet Pg. 254 8.3.a • For the purpose of developing this scope of work and associated fee estimate, two (2) clarifications and one (1) design change is anticipated. • Geotechnical monitoring and compaction testing services during construction will be provided by a firm retained by the City. City Responsibilities: • City will provide the initial review of all requests for information. • City will provide full-time on -site inspection and will take the lead in administrating and managing the construction contract and communicating with the construction contractor. City will provide a single copy of complete and fully -coordinated construction markups for production of record drawings. MSA Deliverables to City: • Written clarifications and design plan modifications, as requested • One (1) electronic copy in PDF format of record drawings • Electronic copy of record drawings in AutoCAD Civil3D 2016 format Task 7 — Surveying Services (Subconsultant Services) This task will provide surveying and base mapping services prepared by a licensed professional surveyor, which will be used to produce the design plans for both the Phase 1 and Phase 2 projects Surveying will be conducted by MSA's subconsultant Duane Hartman & Associates, Inc. (DHA). MSA will coordinate the extent of the survey and review and provide comment on the base mapping to the surveyor. This task includes the following elements: 7.1 Control - Horizontal control (NAD 83/91) and vertical control (NAVD 88) shall be established from the nearest approved City control monument for each of the various project sites. Control monument selection and survey methodology to be used shall be coordinated with and approved by the City prior to beginning the control survey. All survey control work shall be recorded in a field book. 7.2 Utility Locates - Order and perform design locates (surface markings) of all known underground utilities and coordinate with City crews to physically locate all water service and sewer connections in the field, and incorporate those locations into the base maps. All other underground utility lines and services to be approximated based on painted surface markings and/or existing record as -built drawings obtained. 7.3 Survey Scope - Show all known utilities including individual service lines, water meters, curb stops, water and gas valves, manholes, catch basins, power poles, buried power lines, etc. Survey the painted utility locate marks and coordinate the survey with utility locate personnel. Provide invert elevations of pipes, swales, ditches, or other conveyances for surface runoff, and lid and invert elevations for catch basins and manholes. Show right-of- way, centerline, property boundaries and easements on plans. Locate and map all private structures within City right-of-way and easements. Show property lines and field check street addresses. 7.4 Base Mapping - The preliminary survey base map will be submitted electronically for review in PDF format. Base mapping will be provided at a scale of 1-inch = 20-feet and City of Edmonds MURRAY, SMITH & ASSOCIATES, INC. 2018-19 Sewer Replaqpment March 7, 2017 Engineers/Planners Packet Pg. 255 8.3.a topographic contours at 2-foot intervals. Provide full-size hard copies of the final survey control drawing for project use. Assumptions: • Topographic survey will be prepared for Sites 1, 2, 3, 5, and 6. The City will provide survey mapping for Site 4. DHA will incorporate previous survey from BHC/KPG completed for Site 6 into one complete survey map. • Right-of-way limits will be shown using available GIS and AutoCAD information • Surveyor will provide private utility locator to perform locating services • Field stake and prepare up to six easement legal descriptions and exhibits City Responsibilities: • City crews to locate and surface mark all water service connections and sewer laterals in advance of field surveys • Review electronic copy of base map and provide written comments • Coordinate right -of -entry for surveying on private property • Provide existing survey mapping in AutoCAD format from BHC along Pioneer Way for the 2017 Sanitary Sewer Replacement project (KPG survey). • Provide existing survey mapping in AutoCAD format from CHS along 7th Ave N. between Daley St. and Bell St and Edmonds St. east of 7th Ave N. • Provide forthcoming survey for Civic Field. MSA Deliverables to City: • Base mapping at scale of 1-inch =20-feet and topographic contours at 2-foot intervals • Copies of field notes, field book with survey control data, computer listings and computer readable files of the survey data points • Survey control drawing that is stamped and signed by a professional land surveyor Task 8 — Geotechnical Engineering and Environmental Support (Subconsultant Services) This task will provide geotechnical engineering services for the project. The geotechnical engineering work will be conducted by MSA's Subconsultant, Landau Associates, and will include field investigations (borings), laboratory testing, technical evaluation, and design recommendations for both the Phase 1 and Phase 2 projects. MSA will coordinate proposed exploration boring locations and review and provide comment on the Geotechnical Report. This task includes the following elements: 8.1 Preliminary Site Assessment - Review geologic maps, soil surveys, and available geotechnical reports in the vicinity regarding subsurface soil and groundwater conditions. Review available reports and the Department of Ecology's data base to assess the potential for encountering contaminated soils. Prepare traffic control plan and obtain right-of-way permitting for geotechnical investigation field work. Obtain utility clearance and review utility locates performed under the previous task. Perform site visit and assessment. 8.2 Geotechnical Field Study - Explore subsurface soil and groundwater conditions along the proposed alignment by drilling up to five (5) exploration borings approximately 20 to 30 Q feet below ground surface. Borings will be located in close proximity to the proposed sewer line replacement. It is anticipated that traffic control equipment and flaggers will be City of Edmonds MURRAY, SMITH & ASSOCIATES, INC. 2018-19 Sewer Replaqpment March 7, 2017 Engineers/Planners Packet Pg. 256 8.3.a necessary for this work. The drilling, sampling, and groundwater observations will be accomplished under the direction of an experienced geotechnical engineer or engineering geologist from Landau Associates. A detailed log of materials and conditions uncovered during the course of the work will be maintained. Field testing shall be according to appropriate ASTM Standards and soil samples will be collected and transported to a laboratory for further testing. Once the samples are collected, each boring will be backfilled with imported materials and patched with concrete as applicable. 8.3 Data Reduction and Laboratory Analysis - Laboratory tests will be conducted to provide data on the important physical characteristics of the soils for engineering studies and analyses. The laboratory tests will be limited to standard classification tests, such as moisture content, particle size distribution and triaxial strength tests, as appropriate. 8.4 Geotechnical Report - Engineering analysis and evaluation of data obtained in prior subtasks will be performed and documented in a Geotechnical Report. A draft and final report will be prepared to document subsurface condition encountered at each exploration boring and provide recommendations for installation techniques for the proposed sewerline improvements that will include but not limited to shoring, dewatering and foundation stabilization. An assessment of the suitability of trenchless sewer installation techniques will be included for a crossing near Main St. and Shell Valley Access Rd. 8.5 Wetland Delineation and Critical Areas Report — Conduct wetland delineations near Shell Valley Access Road in accordance with the 2010 USACE Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Western Mountains, Valleys, and Coast Region if required. The field investigation will include an examination of vegetation, soils, and hydrology within the study area along the proposed utility improvements. Flagging will be placed along the wetland/waterway boundaries and will be confined to areas within the project footprint. Any wetland/waterway habitat that extends within 200 ft beyond the project footprint will be estimated both visually and using public domain resources to assess extent. Establish wetland, wetland buffers and rate wetland in accordance with Ecology Washington State Wetland Rating System for Western Washington. Review background mapping for wetland/waterway as regulated by the City and review of other relevant City codes. Report findings in a Critical Areas Report including a discussion of the permitting implications that may be associated with the project. Wetland and wetland buffers will be delineated and surveyed. Assumptions: • Field investigation services will be scheduled to allow City to provide adequate notification to public • Up to five exploration borings are anticipated • Critical areas delineation limited to the vicinity of Shell Valley Access Rd. and will build upon previous work completed in the area where possible. City Responsibilities: cc • City crews to locate and surface mark all water service connections and sewer laterals in Q advance of borings City of Edmonds MURRAY, SMITH & ASSOCIATES, INC. 2018-19 Sewer Replaqpment March 7, 2017 Engineers/Planners Packet Pg. 257 8.3.a • Provide right-of-way use permit and City owned utility locates for exploration program • Review proposed boring locations and make site visit to confirm proposed exploration program • Provide available existing geotechnical investigation documents from past projects within the project vicinity • Obtain right -of -entry to properties in the project area for critical areas evaluation • Provide wetland/waterway delineation information associated with the Shell Valley Emergency Access project if available • Project avoids crossing of Shell Creek and clearing/grading in wetlands and buffers. • Project avoids dredge/fill activities in wetlands or waterways and will not require preparation of JAPRA or permit from the USACE or WDFW. MSA Deliverables to City: • One PDF file of the draft and final Geotechnical Report • One PDF file of the draft and final Wetlands/Waterways Critical Areas Report Task 9 — Potholing Services (Subconsultant Services, Limited) MSA will coordinate with Applied Professional Services (APS) to conduct Potholing services on an as -needed basis. Services under this task will include conducting field investigations utilizing air vacuum excavation test -holes, defining existing utility locations and sizes, and documenting findings in a data sheet. APS will provide the appropriate traffic control measures. MSA will coordinate the extent of the potholing and will review and provide comment on field notes/data sheets. Assumptions: • No temporary or permanent easements will be required. • Potholing services will be scheduled to allow City to provide adequate notification to public. • APS will conduct up to ten (10) test holes (approximately two holes per site) to an approximate depth of 10-feet to verify potential utility conflicts. • Test holes will be backfilled with 5/8" select, sand or pea gravel and temporary pavement EZ-street patch cap as approved by the City. • APS will prepare and submit to the City traffic control plans and permit applications needed for all lane closures or detours. City Responsibilities: • Provide right-of-way use permit for potholing services. • Review proposed pothole locations and confirm proposed program MSA Deliverables to City: • PDF copies of field notes and data sheets. Task 10 — Unanticipated Task Reserve (As Needed) A reserve budget amount has been included in the fee estimate for work under this task, which may ra include additional unanticipated work not specifically identified in the scope of work tasks defined Q above. Such work items will be undertaken only after written authorization from the City. City of Edmonds MURRAY, SMITH & ASSOCIATES, INC. 2018-19 Sewer Repla March 7, 2017 Engineers/Planners P Packet Pg. 258 8.3.a ESTIMATED SCHEDULE MSA shall begin work immediately upon receipt of Notice to Proceed from the City and proceed according to the preliminary estimated schedule presented below, which reflects the City's desire to complete all design and construction work for Phase 1 by the end of 2018. Factors beyond MSA's control may result in the schedule being extended. Notice to Proceed Preliminary Design Submittal (Phase 1 & 2) 60% Contract Document Submittal (Phase 1) 90% Contract Document Submittal (Phase 1) Final Contract Document Submittal (Phase 1) Bidding and Award (Phase 1) Construction (Phase 1) April 2017 July 2017 September 2017 November 2017 December 2017 January/February 2018 April -September 2018 City of Edmonds MURRAY, SMITH & ASSOCIATES, INC. March 7, 2017 Engineers/Planners 2018-19 Sewer Replaqement P Packet Pg. 259 ay; JOI VSW OAA VSd a 10 u011e;uasaad V060 VSW y;!m IUO GG.a6d saO!naOS !eu0!sselOid :;ugWL43ejjv M - 00 c � z II AA 3.AC 11S9 0 0 z z 76PH°R•l� �1 I 40 M31A I I i PLEWOOD 1 ^jj7) �Lr) 1 'ti f 0 to N a m �a a .� 8.3.a EXHIBIT B CITY OF EDMONDS 2018-2019 SANITARY SEWER REPLACEMENT PROJECT PROPOSED FEE ESTIMATE TASK MSA LABOR HOURS ESTIMATED FEES Princ. V $228 Princ. IV $222 Engr. VI $173 Engr. III $140 Engr. I $123 Sr. Tech. $127 Admin I $77 Total Hours MSA Labor Subconsultants MSA Expenses Total TJP TCL NPH SMR DJB HCM JLR DHA Landau APS Task 1 - Project Management and Coordination 1.1 Correspondence and Coordination w/City 18 4 24 46 $ 9,144 $ 10 $ 9,154 1.2 Budget Review, Invoices and Progress Reports 6 12 6 24 $ 3,906 $ 10 $ 3,916 1.3 Kick-off and Project Coordination Meetings 15 25 25 2 2 69 $ 11,653 $ 36 $ 11,689 1.4 QA/QC 12 8 6 26 $ 5,550 $ 10 $ 5,560 Subtotal 51 12 67 25 0 2 8 165 $ 30,253 $ - $ - $ - $ 66 $ 30,319 Task 2 - Data Gathering and Utility Coordination 2.1 Data Collection and Review 4 6 12 24 1 47 $ 6,659 $ 10 $ 6,669 2.2 Utility Coordination and Analysis 6 12 24 2 44 $ 5,924 $ 61 $ 5,985 Subtotal 4 0 12 24 48 2 1 91 $ 12,583 $ - $ - $ - $ 71 $ 12,654 Task 3 - Preliminary Design 3.1 30% Plans 12 42 62 68 66 2 252 $ 35,582 $ 1,188 $ 36,770 3.2 Engineer's Opinion of Const. Cost 2 4 4 16 26 $ 3,676 $ - $ 3,676 Subtotal 14 0 46 66 84 66 2 278 $ 39,258 $ - $ - $ - $ 1,188 $ 40,446 Task 4 - Final Design 4.1 Plans, Specs, & Estimate (60%, 90%) 16 42 82 124 122 12 398 $ 54,064 $ 2,196 $ 56,260 4.2 Final Bid Ready PS&E 8 16 24 30 30 4 112 $ 15,760 $ 540 $ 16,300 4.3 Constructability Review 4 4 2 10 $ 2,146 $ - $ 2,146 4.4 Permitting Support (Limited) 1 2 6 6 2 17 $ 2,306 $ - $ 2,306 Subtotal 29 4 62 112 160 152 18 537 $ 74,276 $ - $ - $ - $ 2,736 $ 77,012 Task 5 - Support during Bid Perioed (Limited) 5.1 Bidder Inquiries and Addenda 2 4 4 8 2 2 22 $ 3,100 $ 36 $ 3,136 Subtotal 2 0 4 4 8 2 2 22 $ 3,100 $ - $ - $ - $ 36 $ 3,136 Task 6 - Support during Construction (Limited) 6.1 Pre -Construction Conference 4 4 8 $ 1,252 $ 25 $ 1,277 6.2 Clarifications and Changes 2 6 8 8 24 $ 3,494 $ 144 $ 3,638 6.3 Record Drawings 4 8 12 24 $ 3,200 $ 216 $ 3,416 Subtotal 2 0 14 4 16 20 0 56 $ 7,946 $ - $ - $ - $ 385 $ 8,331 Task 7 - Surveying Services (Subconsultant) 1 4 4 8 17 $ 2,241 $ 33,145 $ 169 $ 35,555 Subtotal 0 0 1 4 4 8 0 17 $ 2,241 $ 33,145 $ - $ - $ 169 $ 35,555 Task 8 - Geotech Eng & Env Support (Subconsultant) 2 4 8 4 18 $ 2,760 $ 31,350 $ 25 $ 34,135 Subtotal 2 0 4 8 4 0 0 18 $ 2,760 $ - $ 31,350 $ - $ 25 $ 34,135 Task 9 -Potholing Services (Subconsultant, As Needed) 2 4 6 $ 772 $ - $ - $ 12,000 $ 25 $ 12,797 Subtotal 0 0 0 2 4 0 0 6 $ 772 $ - $ - $ 12,000 $ 25 $ 12,797 Task 10 - Unanticipated Task Reserve (As Needed) $ 20,000 $ - $ 20,000 Subtotal 0 0 0 0 0 0 0 0 $ 20,000 $ - $ - $ - $ - $ 20,000 TOTAL 104 16 210 t 249 328 i 252 31 1190 $ 193,189 $ 33,145 $ 31,350 $ 12,000 $ 4,701 $ 274,385 City of Edmonds MURRAY, SMITH & ASSOCIATES, INC. March 7, 2017 Engineers/Planners 2018-19 Sewer Replacement Pag Packet Pg. 261 8.3.a EXHIBIT C BILLING RATES Personnel: Labor will be invoiced by staff classification at the following hourly rates. Administrative Technicians Engineering Designers Professional Engineers Principal Engineers Project Expenses: $83.00 - $117.00 $95.00 - $154.00 $123.00 - $165.00 $140.00 - $215.00 $198.00 - $288.00 Expenses incurred in-house that are directly attributable to the project will be invoiced at actual cost. These expenses include the following: CADD Hardware/Software $18.00/hour Modeling and GIS Hardware/Software $10.00/hour Mileage Current IRS Rate Postage and Delivery Services At Cost Printing and Reproduction At Cost Travel, Lodging, and Subsistence At Cost Outside Services: Outside technical, professional, and other services will be invoiced at actual cost plus 10 percent to cover administration and overhead. MURRAY, SMITH & ASSOCIATES, INC. Engineers/Planners Packet Pg. 262 i W L a aannaS 8 M ay; JOI VSW 4;inn VSd a 10 u014e;uaSOM V066) deW U014BOO-1 ;Oafojd :;UOwt4oe;;v s 'ter, Y J Z M 3AV H1$y cl Z 76R.1� J . 1 - 1 N U) pia i gLEwooD co ► f 3RV His gTH AVE N Ln tn a • N M a) bR EDMU& — . — 0 T 3nd aa� ❑a 'y Q �M 0 3 8.4 City Council Agenda Item Meeting Date: 03/14/2017 Presentation of the First Quarter 2017 and 2016 Carry Forward Budget Amendment (20 min.) Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History Amend the 2017 Budget Ordinance No. 4054. Staff Recommendation Staff recommends that Council forward the First Quarter 2017 and the 2016 Carry Forward Budget Amendment to Consent for Approval of Ordinance No. XXXX amending the 2017 Budget. Narrative There are a total of 62 budget amendments: one item for $100,000 that was previously been discussed by Council for a settlement, 12 are New Items for Council to Consider totaling $413,776 and 49 are for Carry Forward requests totaling $4,148,195 in expenses. These requests combined total $4,671,971, of which $3,187,951 will be paid for by adjusting the 2017 Beginning Fund Balance and by $998,744 in new revenues. The balance of $485,276 will be paid by 2017 Ending Fund Balance. 12 New Items For Council to Consider: GENERAL FUND: There are only four budget amendments that effect the General Fund ending fund balance. The first removes a duplicate charge to the City Clerk budget in the amount of $31,020. The second is for a temporary accounting professional for the Administrative Services Department for $20,000. The third is delinquent property taxes owed on a parcel of property donated to the City for $4,390. The fourth is for the Edmonds Street Overpass for $33,000. HOTEL/MOTEL TAX FUND: There is one budget amendment for redevelopment of the Tourism website for $9,900. TOURISM PROMOTION/ARTS FUND: There is one budget amendment for promoting and marketing the Write on the Sound Writer's Conference. This request is fund by a grant. Engineering Projects: There are five budget amendments for Engineering projects that total $562,970. Debt Service: The last new item re -allocates bond principle and interest payments for the Utility Operating fund. 2016 Carry Forward Budget Amendments: Staff prepared 49 decision package requests to present Council for their review and approval to carry forward unexpended 2016 budgets that were previously approved by Council in 2016. During the development and approval of the 2017 Budget, staff included estimated budget amounts for projects that were underway. As the 2016 Budget Year came to a close, actual project expenditures were able to be determined. Tonight's Budget Amendment proposal will roll the unexpended 2016 project budgets into the 2017 Packet Pg. 264 8.4 Budget. Since each item was already discussed and approved by Council, staff will be prepared to answer questions regarding the carry forward budget requests. Attachments: 2017 First Quarter & Carryforward Budget Amendment Packet Pg. 265 8.4.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4054 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2017 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 4054 adopting the final budget for the fiscal year 2017 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, E, and F adopted herein by reference. Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take I Packet Pg. 266 8.4.a effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATE: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: M. JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR, DAVE EARLING 2 Packet Pg. 267 8.4.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2017, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON9 AMENDING ORDINANCE NO. 4054 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this day of ,2017. CITY CLERK, SCOTT PASSEY 3 Packet Pg. 268 EXHIBIT "A": Budget Amendment Summary (March 2017) 8.4.a FUND NO. FUND DESCRIPTION 2017 BEGINNING FUND BALANCE REVENUE EXPENDITURES 2017 ENDING FUND BALANCE 001 GENERAL FUND 7,499,335 37,753,480 40,030,375 5,222,440 009 LEOFF-MEDICAL INS. RESERVE 518,570 278,630 293,460 503,740 011 RISK MANAGEMENT RESERVE FUND 968,260 6,800 100,000 875,060 012 CONTINGENCY RESERVE FUND 5,414,470 44,650 - 5,459,120 013 MULTI MODAL TRANSPORTATION FD. - - - - 014 HISTORIC PRESERVATION GIFT FUND 2,230 5,030 5,400 1,860 016 BUILDING MAINTENANCE 349,530 452,000 545,500 256,030 104 DRUG ENFORCEMENT FUND 152,450 130,000 76,030 206,420 111 STREET FUND 602,950 1,784,200 1,935,260 451,890 112 COMBINED STREETCONST/IMPROVE 54,750 6,397,932 6,427,332 25,350 117 MUNICIPAL ARTS ACQUIS. FUND 484,370 137,200 181,880 439,690 118 MEMORIAL STREETTREE 18,030 110 - 18,140 120 HOTEL/MOTEL TAX REVENUE FUND 87,180 91,200 99,600 78,780 121 EMPLOYEE PARKING PERMIT FUND 62,410 24,600 26,880 60,130 122 YOUTH SCHOLARSHIP FUND 15,720 1,800 2,000 15,520 123 TOURISM PROMOTIONAL FUND/ARTS 80,770 30,450 61,700 49,520 125 PARK ACCl/IMPROVEMENT 2,347,736 1,311,900 2,962,566 697,070 126 SPECIAL CAPITAL FUND 1,689,821 1,314,400 2,395,021 609,200 127 G I FTS CATALOG FU N D 257,180 50,390 51,220 256,350 129 SPECIAL PROJECTS FUND 38,670 280 - 38,950 130 CEMETERYMAINTENANCE/IIMP ROV 145,680 177,820 217,020 106,480 132 PARKS CONSTRUCTION 2,179,880 2,616,940 2,955,000 1,841,820 136 PARKSTRUSTFUND 153,310 1,070 - 154,380 137 CEMETERY MAI NTENANCE TRUST FD 905,630 22,880 - 928,510 138 SISTER CITY COMMISSION 3,440 10,010 10,500 2,950 139 TRANSPORTATION BENEFIT DISTRICT - - - - 211 LID FUND CONTROL 2,050 14,400 16,450 213 LID GUARANTY FUND - - - 231 2012 LTGO DEBT SERVICE FUND 695,830 695,830 232 2014 DEBT SERVICE FUND - - - - 421 WATER 16,130,068 8,469,570 13,235,912 11,363,726 422 STORM 7,955,605 4,789,173 8,330,007 4,414,771 423 SEWER/TREATMENT PLANT 39,757,236 12,179,879 16,694,188 35,242,927 424 BOND RESERVE FUND 842,940 1,988,700 1,989,740 841,900 511 EQUIPMENT RENTAL FUND 7,492,610 1,628,910 1,886,000 7,235,520 512 Technology Renta I Fund - 946,040 890,430 55,610 617 FIREMEN'S PENSION FUND 209,490 66,000 72,070 203,420 Totals 96,422,371 83,422,274 102,187,371 77,657,274 4 Packet Pg. 269 EXHIBIT "B": Budget Amendments by Revenue (March 2017) 8.4.a FUND NO. FUND DESCRIPTION ORD. NO. 4054 12/6/2016 ORD. NO. 3/21/2017 2017 Amended Budget 001 General Fund $ 37,753,480 $ $ 37,753,480 009 Leoff-MedlcalIns. Reserve 278,630 278,630 011 Risk Management Reserve Fund 6,800 6,800 012 Contingency Reserve Fund 44,650 44,650 013 Multimodal Transportation I'd. - - 014 Historic Preservation Gift Fund 5,030 5,030 016 Building Maintenance 452,000 452,000 104 Drug Enforcement Fund 130,000 130,000 111 Street Fund 1,784,200 1,784,200 112 Combined Street Const/Improve 5,933,570 464,362 6,397,932 117 Municipal Arts Acquis. Fund 137,200 - 137,200 118 Memorial Street Tree 110 110 120 Hotel/Motel Tax Revenue Fund 91,200 91,200 121 Employee Parking Permit Fund 24,600 24,600 122 Youth Scholarship Fund 1,800 1,800 123 Tourism Promotional Fund/Arts 30,450 30,450 125 ParkAcq/Improvement 1,311,900 1,311,900 126 Special Capital Fund 1,314,400 1,314,400 127 Gifts Catalog Fund 50,390 50,390 129 Special Projects Fund 280 280 130 Cemetery Maintenance/Improv 177,820 177,820 132 Parks Construction 2,616,940 2,616,940 136 Parks Trust Fund 1,070 1,070 137 Cemetery Maintenance Trust I'd 22,880 22,880 138 Sister City Commission 10,010 10,010 139 Transportation Benefit District - - 211 Lid Fund Control 14,400 14,400 213 Lid Guaranty Fund - - 231 2012 LTGO Debt Service fund 695,830 695,830 232 2014 Debt Service Fund - - 421 Water 8,469,570 8,469,570 422 Storm 4,770,970 18,203 4,789,173 423 Sewer/Treatment Plant 11,663,700 516,179 12,179,879 424 Bond Reserve Fund 1,988,700 - 1,988,700 511 Equipment Rental Fund 1,628,910 1,628,910 512 Technology Rental Fund 946,040 946,040 617 Firemen's Pension Fund 66,000 66,000 Totals $ 82,423,530 1 $ 998,744 $ 83,422,274 5 Packet Pg. 270 EXHIBIT "C: Budget Amendments by Expenditure (March 2017) 8.4.a FUND NO. FUND DESCRIPTION ORD. NO. 4054 12/6/2016 ORD. NO. 3/21/2017 2017 Amended Budget 001 General Fund $ 39,793,700 $ 236,675 $ 40,030,375 009 Leoff-Medical Ins. Reserve 293,460 - 293,460 011 Risk Management Reserve Fund - 100,000 100,000 012 Contingency Reserve Fund - - 013 Multimodal Transportation I'd. - - 014 Historic Preservation Gift Fund 5,400 - 5,400 016 Building Maintenance 482,000 63,500 545,500 104 Drug Enforcement Fund 76,030 - 76,030 111 Street Fund 1,922,760 12,500 1,935,260 112 Combined Street Const/Improve 5,962,970 464,362 6,427,332 117 Municipal Arts Acquis. Fund 181,880 - 181,880 120 Hotel/Motel Tax Revenue Fund 89,700 9,900 99,600 121 Employee Parking Permit Fund 26,880 - 26,880 122 Youth Scholarship Fund 2,000 - 2,000 123 Tourism Promotional Fund/Arts 34,700 27,000 61,700 125 ParkAcq/Improvement 2,476,000 486,566 2,962,566 126 Special Capital Fund 2,180,310 214,711 2,395,021 127 Gifts Catalog Fund 51,220 - 51,220 130 Cemetery Maintenance/Improv 217,020 - 217,020 132 Parks Construction 2,935,000 20,000 2,955,000 138 Sister City Commission 10,500 - 10,500 139 Transportation Benefit District - - 211 Lid Fund Control 16,450 16,450 213 Lid Guaranty Fund - - 231 2012LTGO Debt Service Fund 695,830 695,830 232 2014 Debt Service Fund - - - 421 Water 12,745,260 490,652 13,235,912 422 Storm 7,495,330 834,677 8,330,007 423 Sewer/Treatment Plant 14,995,780 1,698,408 16,694,188 424 Bond Reserve Fund 1,989,720 20 1,989,740 511 Equipment Rental Fund 1,873,000 13,000 1,886,000 512 Technology Renta I Fund 890,430 - 890,430 617 Firemen'S Pension Fund 72,070 72,070 Totals $ 97,515,400 1 $ 4,671,971 $ 102,187,371 Packet Pg. 271 EXHIBIT "D": Budget Amendments (March 2017) 8.4.a Fund Number Change in Beginning Fund Balance Revenue Expense Change in Ending Fund Balance 001 210,305 236,675 (26,370) 011 - 100,000 (100,000) 016 63,500 63,500 111 12,500 - 12,500 112 - 464,362 464,362 120 - 9,900 (9,900) 123 - 27,000 (27,000) 125 486,566 486,566 126 214,711 214,711 132 20,000 20,000 421 337,818 - 490,652 (152,834) 422 797,155 18,203 834,677 (19,319) 423 1,032,396 516,179 1,698,408 (149,833) 424 - - 20 (20) 511 13,000 13,000 - Total Change 3,187,951 998,744 4,671,971 (485,276) Packet Pg. 272 8.4.a EXHIBIT "E": New Items For Council to Consider Budget Amendments (March 2017) Budget Amendment for: First Quarter Item Description: During the 2017 budget process, a duplicate charge was found in the City's Clerks rental/lease budget. The charge for their interfund rental was entered twice. The amount was corrected in Eden but when reconciling Eden to the Budget Ordinance, the Finance Department found the amount was still included in the Budget Ordinance. The City Clerk's budget needs to be reduced to reflect the correct rental budget. Department: City Clerk Fund GFNFRAL Division: City Clerk Title: Interfund Rental Correction Name: Preparer: Debra Sharp Department Account Number: 001.000.25 Strategic Plan Task Action Item: N/A Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: N/A What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Description[s] Baseline Budget 2017 2018 2019 2020 2021 001.000.25.514.30.45.00 51,020 (31,020) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $51,020 ($31,020) $0 $0 $0 $0 Total Expenses 1 $20,000 1 $0 I $0 I $0 I $0 Revenue and E"n Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease (Increase) 001.000.39.508.00 31,020) 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash ($31,020) $0 $0 $0 $0 W Packet Pg. 273 8.4.a EXHIBIT "E": New Items For Council to Consider Budget Amendments (March 2017) Budget Amendment for: First Quarter Item Description: Budget amendment increasing Administrative Services Department Professional Services in the amount of $20,000 to provide temporary help to cover medical leave for two Finance department employees who will be on unexpected medical leave in March and April of 2017. Department: Finance Fund Name: GENERAL Division: Finance Title: Temporary Accounting Professional Preparer: Dave Turley Department Account Number: 001.000.31.514.23.41 Strategic Plan Task Action Item: Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Professional Services 0 20,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $20,000 $0 $0 $0 $0 Total Expenses 1 $20,000 1 $0 I $0 I $0 1 $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease Increase 001.000.39.508.00 20,000 0 0 0 0 Ending Cash: Decrease Increase 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fhdin Cash $20,000 $0 $0 $0 $0 pi Packet Pg. 274 8.4.a EXHIBIT "E": New Items For Council to Consider Budget Amendments (March 2017) Budget Amendment for: First Quarter Item Description: The City of Edmonds took over ownership of a 0.25 acre parcel of property that was donated property to the City on October 14, 2016. However, when the City took over ownership, the City also assume the responsibility for delinquent property taxes and assessed late fee penalties, which total $4,390. Department: Finance Fund Name: CKNERAL Division: Finance Title: Delinquent Property Taxes Preparer: Scott James Department Account Number: 001.000.39.576.90.51.00 Strategic Plan Task Action Item: Budget Amendment Type? I NewItem For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Intergovernmental Services, County Assessments 0 4,390 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $4,390 $0 $0 $0 $0 Total Fxpenses 1 $4,390 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease (Increase) 001.000.39.508.00 4,390 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fndin Cash $4,390 $0 $0 $0 $0 10 Packet Pg. 275 8.4.a EXHIBIT "E": New Items For Council to Consider Budget Amendments (March 2017) Budget Amendment for: First Quarter Item Description: The budget amendment will program the remaining funds allocated for the Waterfront Access Study. The reminaing funds will be used on the next phase of the Edmonds Multimodal Grade Separation Project. Department: Public Works Fund Name: CKNERAL Division: Engineering Title: Edmonds Street Overpass Preparer: Bertrand Hauss Department Account Number: 001.000.67.518.21.41.00 Project #c478.E5DB Strategic Plan Task Action Item: 4a.1 Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description [sI Baseline Budget 2017 2018 2019 2020 2021 Professional Service 001.000.67.518.21.41.00 150,000 33,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $150,000 $33,000 $0 $0 $0 $0 Total Expenses 1 $183,000 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease (Increase) .001.000.337.10.000.00 33,000 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $33,000 $0 $0 $0 $0 11 Packet Pg. 276 8.4.a EXHIBIT "E": New Items For Council to Consider Budget Amendments (March 2017) Budget Amendment for: First Quarter Item Description: The Risk Management Fund was created and funded to pay for claims not covered through WCIA. During the month of February, one claim was paid that was not covered by WCIA; (1) Settlement for $100,000 This settlement payment was approved by Council. Department: Finance Fund Name: GENERAL Division: Finance Title: Settlement Preparer: Scott James Department Account Number: 011.000.39.518.60.49.00 Strategic Plan Task Action Item: Budget Amendment Type? Previously Dis cus s ed By Council If previously discussed, date(s) of discussion: February28th What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Miscellaneous 0 100,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $100,000 $0 $0 $0 $0 Total Expenses 1 $100,000 1 $0 I $0 I $0 1 $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease Increase 011.000.39.508.00 100,000 0 0 0 0 Ending Cash: Decrease Increase 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $100,000 $0 $0 $0 $0 12 Packet Pg. 277 8.4.a EXHIBIT "E": New Items For Council to Consider Budget Amendments (March 2017) Budget Amendment for: First Quarter Item Description: Expenditure of $9,900 in lodging tax monies (Fund 120) for development of new tourism website ($8,500) and 7 months of hosting/host maintenance @ $200/mo ($1,400). Additional expenditure from Fund 120 fund balance estimated at approximately $80,000 for end of 2017). Future monthly maintenance fee will be included in future years' lodging tax budgets. Lodging Tax Advisory Committee recommended approval of this expenditure at 2/28/17 meeting. Department: Economic Development/Community Services Fund CUNERAL Division: Economic Development Title: Tourism Website Redevelopment Name: Preparer: Patrick Doherty Department Account Number: 120.000.31.575.42.41.00 Strategic Plan Task Action Item: la Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Professional Services 73,500 9,900 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $73,500 $9,900 $0 $0 $0 $0 Total Expenses 1 $83,400 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease (Increase) om Fund 120 fund balance 9,900 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $9,900 $0 $0 $0 $0 13 Packet Pg. 278 8.4.a EXHIBIT "E": New Items For Council to Consider Budget Amendments (March 2017) Budget Amendment for: First Quarter Item Description: Cultural Services has been awarded a Snohomish County Hotel/Motel Tax grant to assist in promoting/marketing the annual Write on the Sound writers' conference in targeted locations outside of Washington state through digital ads and Facebook ads. The goal is to continue increasing the number of overnight stays for conference attendees. Department: Parks, Recreation & Cultural Services Fund TOURISM PROMOTIONAL/ Division: Cultural Services Title: Snohomish County Hotel/Motel Tax Grant Name: ARTS Preparers lFrances Chapin Department Account Number: t23.000.64.573.20.41.00 Strategic Plan Task Action Item: 1e.2 Budget Amendment Type? New Item For Council To Consider Ifpreviously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem Description[s] Baseline Budget 2017 2018 2019 2020 2021 Marketing ex enditures or grant 0 5,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $5,500 $0 $0 $0 $0 Total apenses I $5,500 I $0 I $0 I $0 1 $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease Increase 0 0 0 0 0 Ending Cash: Decrease Increase Snohomish County H/M rant 0 0 0 0 0 Grants/Contributions 123.000.337.07.000.00 5,500 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fnding Cash $5,500 $0 $0 1 $0 $0 14 Packet Pg. 279 8.4.a EXHIBIT "E": New Items For Council to Consider Budget Amendments (March 2017) Budget Amendment for: First Quarter Item Description: Carryforward of 2016 design utility funds to 2017 and the addition of sidewalk improvement design for a portion of the project site from 7th to 8th. The design costs related to the sidewalk improvements will be offset by a grant from the Washington State Transportation Improvement Board (TIB). Department: Public Works Fund Name: WATER Division: Engineering Title: Dayton 3rd to 9th Utility Improvements Preparer: Nlichele (Nlike) De Lilla Department Account Number: E5JB/c482 Strategic Plan Task Action Item: 4a Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Descri 'on[s] Baseline Budget 2017 2018 2019 2020 2021 Water Pro 'Services 421.200.74.594.34.41.00 Ca forward 144,070 0 0 0 0 Street Pro Sery 112.000.68.595.33.41.00 New Item 45,000 0 0 0 0 Street lnter nd Sery 112.000.68.595.33.41.67 New Item 5,000 0 0 0 0 Pro Sery Other Funds 421.200.74.594.34.65.91 Ca forward (111,869) 0 0 0 0 Pro Sery to Other Funds 422.200.72.594.31.65.90 Ca forward 74,590 0 0 0 0 Pro Sery to Other Funds 423.200.75.594.35.65.90 Ca forward 37,279 0 0 0 0 Sub -Total $0 $194,070 $0 $0 $0 $0 Total Expenses I $194,070 I $0 I $0 I $0 I $0 Revenue and En(fing Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Car onward 421.200.308.30.000.00 32,201 0 0 0 0 Beginning Cash: Carryforward 422.200.308.30.000.00 74,590 0 0 0 0 Beginning Cash: Carryforward 423.200.308.30.000.00 37,279 0 0 0 0 General Fund Subsidy 0 0 0 0 New Revenue 0 0 0 0 Grant New Item 112.000.334.03.800.01 50,000 0 0 0 0 Total Revenue and Fnding Cash $194,070 $0 $0 $0 $0 15 Packet Pg. 280 8.4.a EXHIBIT "E": New Items For Council to Consider Budget Amendments (March 2017) Budget Amendment for: First Quarter Item Description: Additional funds to cover projects that were originally part of 2016 but were moved to 2017 and additional funds to cover additional roadway area that was affected by waterline replacements. Department: Public Works Fund Name: STORM Division: Engineering Title: 2017 Waterline Overlays Preparer: Michele (Mike) De Lilla Department Account Number: F 7CB/i019 Strategic Plan Task Action Item: 4a Budget Amendment Type? I NewItem For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description [sI Baseline Budget 2017 2018 2019 2020 2021 0 0 0 0 0 0 Professional Services 421.200.74.594.34.41.00 26,000 18,800 0 0 0 0 Inter nd Services 421.200.74.534.41.10.10 6,000 4,200 0 0 0 0 Construction 421.200.74.594.34.65.00 178,000 127,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $210,000 $150,000 $0 $0 $0 $0 Total Fxpenses 1 $360,000 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease (Increase) 421.200.74.508.30.00.00 150,000 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fnding Cash $150,000 $0 $0 $0 $0 16 Packet Pg. 281 8.4.a EXHIBIT "E": New Items For Council to Consider Budget Amendments (March 2017) Budget Amendment for: First Quarter Item Description: This budget amendment will provide funding to complete the update to the Engineering Standard Details. The cost will be paid by the Water, Sewer and Stormwater Utility funds. The amendment is a combination of $11,000 in carryforward funds plus $8,500 in supplemental funds. Department: Public Works Fund Name: WATER Division: Engineering Title: Engineering Standard Details Update Preparer: Rob Englis h Department Account Number: Strategic Plan Task Action Item: 5a.2 and4a Budget Amendment Type? I NewItem For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Description [sI Baseline Budget 2017 2018 2019 2020 2021 Professional Services 421.000.74.534.80.41.00 0 6,500 0 0 0 0 Professional Services 422.000.72.531.90.41.00 0 6,500 0 0 0 0 Professional Services 423.000.75.535.80.41.00 0 6,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 1 $19,500 $0 $0 $0 $0 Total Expenses 1 $19,500 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 421.200.308.30.000.00 3,666 0 0 0 0 Beginning Cash: Car onward 422.200.308.30.000.00 3,667 0 0 0 0 Beginning Cash: Car onward 423.200.308.30.000.00 3,667 0 0 0 0 Ending Cash: Decrease (Increase) 421.000.74.508.00.00.00 2,834 0 0 0 0 Ending Cash: Decrease (Increase) 422.000.72.508.00.00.00 2,833 0 0 0 0 Ending Cash: Decrease Increase 423.000.75.508.00.00.00 2,833 0 0 0 0 Total Revenue and Endin Cash $19,500 $0 $0 $0 $0 17 Packet Pg. 282 8.4.a EXHIBIT "E": New Items For Council to Consider Budget Amendments (March 2017) Budget Amendment for: First Quarter Item Description: In 2015, the City executed a supplement agreement to the professional services agreement with Makers Architecture and Urban Design, LLP, for the City of Edmonds Developoment Code update. The purpose of the supplement was to update the Edmonds Development Code to meet the Low Imapct Development (LID) integration requirements required by the Western Washington Phase II Municipal Stormwater Permit. The proposed 2017 funding amount is a combination of 2016 carryforward ($35,914) and additional stormwater utility funds ($16,486). Department: Public Works Pond STORM Division: Engineering Title: Low Impact Development Code Integration Name: Preparer: Rob Fnglis h Department Account Number: Strategic Plan Task Action Item: 2a.7 (Stormwater and Habitat) Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Descri tionisI Baseline Budget 2017 2018 2019 2020 2021 Professional Services 422.000.72.531.90.41.00 0 52,400 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $52,400 $0 $0 $0 $0 Total Expenses I $52,400 I $0 1 $0 1 $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease Increase 422.000.72.508.00.00.00 16,486 0 0 0 0 Beginning Cash.-Carryforward 422.000.308.00.000.00 35,914 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue andFn(in Cash $52,400 $0 $0 $0 $0 Im. Packet Pg. 283 8.4.a EXHIBIT "E": New Items For Council to Consider Budget Amendments (March 2017) Budget Amendment for: First Quarter Item Description: Delay in final report due to additional research for other alternative trenchless pipe installation methods for the gravity alternative and additional funds added to gather additional geotechnical data. Department: Public Works Ind Name: SEWER/TREATMENT PLANT Division: Engineering Title: Lift Station #1 Metering and Flow Study Preparer: Michele (Nlike) De Lilla Department Account Number: E4GC/c461 Strategic Plan Task Action Item: 4a Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description [sI Baseline Budget 2017 2018 2019 2020 2021 0 0 0 0 0 0 Professional Services 423.200.75.594.35.41.00 0 136,000 0 0 0 0 Interfund Services 423.200.75.594.35.41.10 0 11,000 0 0 0 0 Construction 423.200.75.594.35.65.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $147,000 $0 $0 $0 $0 Total Expenses 1 $147,000 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease (Increase) 423.200.75.508.30.00.00 147,000 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue andEndin Cash $147,000 $0 $0 $0 $0 19 Packet Pg. 284 8.4.a EXHIBIT "E": New Items For Council to Consider Budget Amendments (March 2017) Budget Amendment for: First Quarter Item Description: There was a spreadsheet linking error in the budget preparation tab for the transfers from the Utility Operating Funds to the Bond Fund. The payments for principle and interest are correct but the allocation from the utility funds to the Bond Fund needs to be adjusted. Department: Finance Fund Name: UTILITY FUNDS Division: Finance Title: Bond Fund Allocation Preparer: Debra Sharp Department Account Number: Bond Fund Strategic Plan Task Action Item: Budget Amendment Type? New Item For Council To Consider Ifpreviously discussed, date(s) of discussion: N/A What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem Description[s] Baseline Budget 2017 2018 2019 2020 2021 421.000.74.597.34.55.24 725,820 83,800 0 0 0 0 422.000.72.597.31.55.24 397,500 118,040) 0 0 0 0 423.000.75.597.35.55.24 865,380 201,860 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $1,988,700 $20 $0 $0 $0 $0 Total Expertses 1 $1,988,720 1 $0 I $0 I $0 I $0 Revenue and Fnding Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease Increase 0 0 0 0 0 Ending Cash: Decrease Increase 0 0 0 0 0 Inter and Transfer 424.000.397.31.422.00 (118,040) 0 0 0 0 Inter and Transfer 424.000.397.34.421.00 (83,800) 0 0 0 0 Inter and Transfer 424.000.397.35.423.00 201,860 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $20 $0 $0 $0 $0 20 Packet Pg. 285 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Economic Impacts of the Arts Study. This is a collaborative project with Parks and Economic Development, and has been identified in the Community Cultural Plan. This project was planned for 2016, but will be completed in 2017. Department: Parks, Recreation & Cultural Services Fund Name: (0NERAL Division: Cultural Services Title: Economic Impacts of the Arts Study Preparer: Carrie Hite, Patrick Doherty & Fances Chapin Department Account Number: 001.000.61.558.70.41.00, 001.000.64.571.21.41.00,123.000.64.573.20.41.00 Strategic Plan Task Action Item: I Action 1e Organization and Promotion -Arts and Culture Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Description [sI Baseline Budget 2017 2018 2019 2020 2021 Car onward forProfessional Services 0 5,000 0 0 0 0 Carryforward.for Professional Services 0 15,000 0 0 0 0 Carryforward.for Pro essional Services 0 20,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $40,000 $0 $0 $0 $0 Total Expenses 1 $40,000 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 001.000.308.00 20,000 0 0 0 0 Beginning Cash: Carryforward 123.000.308.30 20,000 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $40,000 $0 $0 $0 $0 21 Packet Pg. 286 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Under a decision package approved for 2016, outside services have been used for the scanning and digitization of department records. However, the time needed to actually be ready for digitization took more time than we had originally anticipated. The project is now well underway and we request to move the unspent balance from 2016 into 2017 to continue the digitization project. (The full process will take several years.) Department: Development Services Fund GENERAI, Division: Building Title: Digitization and Archiving Name: Preparer: Leif Bjorback Department Account Number: 001.000.62.524.10 Strategic Plan Task Action Item: N/A Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Scanning services and related costs 0 29,020 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $29,020 $0 $0 $0 $0 Total Fxpenses 1 $29,020 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Carryforward 29,020 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fnding Cash $29,020 $0 $0 $0 $0 22 Packet Pg. 287 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Professional services are used for outside consultant plan review of major building projects. The 2016 adjusted appropriation amount was $35,000 of which all but $1,014 was spent. With the high volume of projects anticipated or underway, this remainder needs to be carried forward from 2016 into the 2017 budget. (Note: An additional amount may be requested in a subsequent quarter.) Department: Development Services Fund Name: CUNERAL Division: Building Title: Professional Services Preparer: Leif Bjorback Department Account Number: 001.000.62.524.20.41 Strategic Plan Task Action Item: I N/A Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Professional Services 0 1,014 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $1,014 $0 $0 $0 $0 Total Fxpenses 1 $1,014 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Carryforward 1,014 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fnding Cash $1,014 $0 $0 $0 $0 23 Packet Pg. 288 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: At the end of 2016, $24,452 in professional services remained unspent on updating the code. This amount is requested to be carried forward as part of completing the next phase of the code update in 2017. Department: Development Services Fund Name: GENERAL Division: Development Services Title: Rewrite ECDC Preparer: Shane Hope Department Account Number: 001.00.62.524 Strategic Plan Task Action Item: 5a.2, 2a.5-6 Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: 2016 Budget What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 001.000.62.524.10.41.00 Pro . Svcs 0 24,452 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $24,452 $0 $0 $0 $0 Total Expenses 1 $24,452 1 $0 I $0 I $0 I $0 Revenue and Endin Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Carryforward Carryforwardfirom 2016 24,452 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $24,452 $0 $0 $0 $0 24 Packet Pg. 289 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: At the end of 2016, $14,421 remained unspent for the professional services agreement for the Highway 99 Subarea planning project. This amount is requested to be carried forward. It will allow the completion of the project, including finalization of the environmental impact statement and draft code amendments to implement the plan. Department: Development Services Fund GINgIAI, Division: Development Services Title: Highway 99 Corridor Plan Name: Preparer: Shane Hope Department Account Number: 001.00.62.524 Strategic Plan Task Action Item: 1a.7, lb.6, 3a.10, 4a.7, 4a.14 Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: 2016 Budget What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Description [sI Baseline Budget 2017 2018 2019 2020 2021 001.000.62.524.10.41.00 Pro . Svcs 0 14,421 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $14,421 $0 $0 $0 $0 Total Fxpenses 1 $14,421 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Carryforward Carryforward 2016 14,421 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fnding Cash $14,421 $0 $0 $0 $0 25 Packet Pg. 290 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: This is a two-year project to develop an Urban Forest Management Plan to provide the policy and implementation basis for a sustainable approach to managing the city's urban forest. A consultant was chosen, but no expenditures were made in 2016. This request moves forward the 2016 amount of $65,000 so it can be used in combination with the 2017 amount of $65,000 the total project budget for expenditure in 2017. Department: Development Services Fund GINII2AI, Division: Planning Title: Urban Forest Management Plan Name: Preparer: Shane Hope Department Account Number: 001.00.62.558 Strategic Plan Task Action Item: 2a4, 3a4, 3a7 Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: 2016 Budget What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 001.000.62.558.60.41.00 Planning Prof Svs. 65,000 65,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $65,000 $65,000 $0 $0 $0 $0 Total Fxpenses 1 $130,000 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Carryforward Carryforward 65,000 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fnding Cash $65,000 $0 $0 $0 $0 26 Packet Pg. 291 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: This budget amendment is related to the City Park fire insurance proceeds. Last year, the City's insurer paid the City $57,595 as the intital reimbursement for expenses related to the fire as follows: Expenses to cleanup the fire debris ($12,246) Replacement of the building ($18,323) and Replacement of supplies lost in the fire ($27,026, of which $11,197 was expensed in 2016). Department: Parks and Facilities Fund Name: CKNERAL Division: Parks and Public Works Title: Fire Insurance Proceeds Preparer: Scott James Department Account Number: 001.000.64.576.80.31.00 & 001.000.66.518.30.31.00 & 001.000.66.594.19.62.00 Strategic Plan Task Action Item: N/A Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description [sI Baseline Budget 2017 2018 2019 2020 2021 001.000.66.518.30.31.00 0 15,829 0 0 0 0 001.000. 66.518.30.41. 00 0 12,246 0 0 0 0 001.000.66.594.09.62.00 0 18,323 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $46,398 $0 $0 $0 $0 Total Fxpenses 1 $46,398 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 46,398 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $46,398 $0 $0 $0 $0 27 Packet Pg. 292 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Ebb Tide Survey Work. This is to carry over some professional service funds to complete the survey work at the waterfront walkway connection. Department: Parks, Recreation & Cultural Services Fund Name: CKNERAL Division: Parks Title: ]Ebb Tide Survey Work Preparer: CCruz for Carrie Hite Department Account Number: .00 1.000.64.571.21.4 1.00 Strategic Plan Task Action Item: Action 3a.4 (35) Greenways and Parks Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Car orward or Professional Services 0 5,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $5,000 $0 $0 $0 $0 Total Fxpenses 1 $5,000 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 001.000.308.00 5,000 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $5,000 $0 $0 $0 $0 -13 Packet Pg. 293 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: City Park Mitigation Planting Plan. This request is to carryover some professional service funds to create a planting plan to mitigate the noise at the City Park play and spray area. Department: Parks, Recreation & Cultural Services Fund Name: GKTFd2AL Division: Parks Title: City Park litigation Planting Plan Preparer: CCruz for Carrie Hite Department Account Number: 001.000.64.576.80.41.00 Strategic Plan Task Action Item: Action 3a.4 (35) Greenways and Parks Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Car orward or professional services 0 5,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $5,000 $0 $0 $0 $0 Total Fxpenses 1 $5,000 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 001.000.308.00 5,000 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $5,000 $0 $0 $0 $0 29 Packet Pg. 294 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: 016 Fund- City Hall HVAC unit replacement, air tempering unit has failed and service contractor has not been able to fit project in to their schedule due to heating season demands. Department: Facilities Fund Name: BUILDING MAINTENANCE Division: Public Works Title: City Hall HVAC Preparer: Thom S ullivan Department Account Number: 016.000.66.518.30.48.00 Strategic Plan Task Action Item: Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 City Hall HVAC unit replacement 0 8,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $8,500 $0 $0 $0 $0 Total Fxpenses 1 $8,500 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 016.000.308.00 8,500 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $8,500 $0 $0 $0 $0 30 Packet Pg. 295 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: 016 Fund- City Hall Security Measures, this project is is the planning phase, with key stake holders and building use being assessed prior to implimentation. Department: Facilities Fund Name: BUILDING MAINTENANCE Division: Public Works Title: City Hall Security Measures Preparer: Thom S ullivan Department Account Number: 016.000.66.518.30.48.00 Strategic Plan Task Action Item: Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 CityHall Security Measures 0 5,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $5,000 $0 $0 $0 $0 Total Fxpenses 1 $5,000 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 016.000.308.00 5,000 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $5,000 $0 $0 $0 $0 31 Packet Pg. 296 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: 016 Fund- Ceiling repairs FS#17 estimates came in higher than expected, in process of re -estimating project and scope Department: Facilities Fund Name: BUILDING MAINTENANCE Division: Public Works Title: FS17 Ceiling Repairs Preparer: Thom S ullivan Department Account Number: 016.000.66.518.30.48.00 Strategic Plan Task Action Item: Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 FS 17 ceiling repairs 130,000 25,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $130,000 $25,000 $0 $0 $0 $0 Total Fxpenses 1 $155,000 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 016.000.308.00 25,000 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $25,000 $0 $0 $0 $0 32 Packet Pg. 297 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Fund 016 - Recarpeting of large common area spaces at City Hall has taken longer than anticipated due to materials logistics and coordination of departments. Department: Facilities Fund Name: BUILDING MAINTENANCE Division: Public Works Title: City Hall Recarpeting Preparer: Thom S ullivan Department Account Number: 016.000.66.518.30.48.00 Strategic Plan Task Action Item: Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 CityHall Carpeting 0 25,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $25,000 $0 $0 $0 $0 Total Fxpenses 1 $25,000 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 016.000.308.00 25,000 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $25,000 $0 $0 $0 $0 33 Packet Pg. 298 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: All materials for the protected -permissive traffic signal conversion at several signalized intersections were ordered in 2016 . The remaining tasks to be completed in 2017 are the installation of the units at those (3) intersections. Department: Public Works Fund Name: STREET' Division: Engineering Title: Citywide protected -permissive traffic signal conversion Preparer: Bertrand Haus s Department Account Number: i015/E6AB Strategic Plan Task Action Item: 0.1 Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description [sI Baseline Budget 2017 2018 2019 2020 2021 Inter nd Services-112.000.68.595.33.41.10 0 10,855 0 0 0 0 Construction 112.000.68.595.33.65.00 0 5,000 0 0 0 0 Inter Serv.from Other 112.000.68.595.33.41.19 0 (10,855) 0 0 0 0 Constfirom Other 112.000.68.595.33.65.91 0 (5,000) 0 0 0 0 REET I Inter Sery to Other 126.000.68.595.33.41.69 0 10,855 0 0 0 0 REET I Const to Other 126.000.68.595.33.65.90 0 5,000 0 0 0 0 Sub -Total $0 $15,855 $0 $0 $0 $0 Total Fxpenses 1 $15,855 1 $0 I $0 I $0 I $0 Revenue andBeginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Car forward 126.000.308.30.000.00 15,855 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $15,855 $0 $0 $0 $0 34 Packet Pg. 299 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Several short missing links of sidewalk along Maple St. were completed as part of the Minor Sidewalk Program in 2016. The total cost of those projects was less than what budgeted, reason for the carryforward so those funds can be spent on other future short missing link projects. Department: Public Works Fund Name: STREET Division: Fngineering Title: Minor Sidewalk Program Preparer: Bertrand Haus s Department Account Number: E6DD.i017 Strategic Plan Task Action Item: 4a.3 Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description [s I Baseline Budget 2017 2018 2019 2020 2021 Professional Serices-112.000.68.595.33.41.00 0 0 0 0 0 0 Interfund Services -1 ]2.000.68.595.33.41.10 0 0 0 0 0 0 Construction 112.000.68.595.33.65.00 0 27,100 Const from Other 112.000.68.595.33.65.91 0 27,100) REET I Const to Other 126.000.68.595.33.65.90 0 27,100 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 r $27,100 1 $0 1 $0 $0 $0 Total Expenses 1 $27,100 1 $0 I $0 I $0 1 $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 126.000.308.30.000.00 27,100 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Be innin Cash $27,100 $0 $0 $0 $0 35 Packet Pg. 300 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: The work on the ADA Transition Plan began at the end of 2016 and will be completed in 2017. Department: Public Works Fund Name: STREET' Division: Fngineering Title: ADA Transition Plan Preparer: Bertrand Hauss Department Account Number: E6DB.c016 Strategic Plan Task Action Item: 4a.3 Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Pro essional Services 112.000.68.595.33.41.00 0 14,000 0 0 0 0 Interfund Services 112.000.68.595.33.41.00 0 2,000 0 0 0 0 ProfServ,from Other 112.000.68.595.33.41.91 0 (14,000) 0 0 0 0 Inter Services rom Other 112.000.68.595.33.41.19 0 (2,000) 0 0 0 0 REST I Pro Sery to Other 126.000.68.595.33.41.90 0 14,000 0 0 0 0 REST I Inter Sery to Other 126.000? 0 2,000 0 0 0 0 Sub -Total $60,000 $16,000 $o $0 $0 $0 Total Expenses 1 $76,000 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 126.000.308.30.000.00 16,000 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $16,000 $0 $0 $0 $0 36 Packet Pg. 301 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: The construction of 2016 ADA Curb Ramps began in 2016 and will be completed in 2017 (by Snohomish County Crews). The construction of several ramps has been delayed to 2017 since the relocation of the utility poles (to be completed by Utility Companies) needs to be completed first before the work can begin. Department: Public Works Fund Name: STREET' Division: Fngineering Title: 2016 ADA Curb Ramp Program Preparer: Bertrand Hauss Department Account Number: E6DC.i016 Strategic Plan Task Action Item: 4a.3 Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Inter nd Services -1 ]2.000.68.595.33.41.10 0 0 0 0 0 0 Construction 112.000.68.595.33.65.00 0 19,775 0 0 0 0 Constfirom Other 112.000.68.595.33.65.91 0 (19,775) 0 0 0 0 REET I Const to Other 126.000.68.595.33.65.90 0 19,775 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $19,775 $0 $0 $o $0 Total Expenses 1 $19,775 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 126.000.308,30.000.00 19,775 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $19,775 $0 $0 $0 $0 37 Packet Pg. 302 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Substantial completion was obtained in '16. The only remaining items in the construction phase are punchlist items that the contractor needs to complete and completion of all Federal Documentation. Department: Public Works Ind Name: STREET' Division: Fngineering Title: 228th St. SW Corridor Improvements project Preparer: Bertrand Hauss Department Account Number: F7ACJ005 Strategic Plan Task Action Item: 4a.7 Budget Amendment Type? Carrytorward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Pro essional Serices-112.000.68.595.33.41.00 0 14,000 0 0 0 0 Interfund Services-112.000.68.595.33.41.10 0 20,000 0 0 0 0 Construction 112.000.68.595.33.65.00 0 100,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $25,000 $134,000 $0 $0 $0 $0 Total Fxpenses 1 $159,000 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 0 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 112.200.333.02.205.08 134,000 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $134,000 $0 $0 $0 $0 9U., Packet Pg. 303 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: 238th St SW Walkway from 100th Ave to 104th Ave Construction wrapped up in Spring, 2016. Closeout procedures are ongoing Department: Public Works Pond Name: STREET CONSTRUCTION Division: Engineering Title: 238th Walkay from 100th Ave to 104th Preparer: Ryan Hague Department Account Number: E3DB/c423 Strategic Plan Task Action Item: 4a.3 Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Professional Serices-112.000.68.595.33.41.00 0 20,080 0 0 0 0 Construction 112.000.68.595.33.65.00 0 5,260 0 0 0 0 Interfiind Services -1 ]2.000.68.595.33.41.10 0 8,000 0 0 0 0 ProfServfirom Other 112.000.68.595.33.41.91 0 12,000) 0 0 0 0 Const from Other 112.000.68.595.33.65.91 0 3,200) 0 0 0 0 Inter Servfirom Other 112.000.68.595.33.41.19 0 (4,800) Const to Other 422.000.72.594.31.65.90 0 20,000 0 0 0 0 Sub -Total 1 $0 r $33,340 $0 $0 $0 $0 Total Expenses I $33,340 I $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 422.000.308.00.000.00 20,000 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 112.200.334.03.600.04 13,340 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue andBeginning Cash $33,340 $0 $0 $0 $0 39 Packet Pg. 304 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: 236th St SW Walkway from Edmonds Way to the Madrona School Construction began late 2016 and was suspended due to weather. Construction is expected to begin again in Spring, 2017 and should wrap up in the Spring. Department: Public Works Pond Name: STREET CONSTRUCTION Division: Engineering Title: Madrona Elementary Walkway Preparer: Ryan Hague Department Account Number: E3DD/c425 Strategic Plan Task Action Item: 4a.3 Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Professional Services 112.000.68.595.33.41.00 0 15,600) 0 0 0 0 Construction 112.000.68.595.33.65.00 0 394,000 0 0 0 0 Interfiind Services -1 ]2.000.68.595.33.41.10 0 14,000 0 0 0 0 Professional Services 112.000.68.595.33.41.00 0 49,580 0 0 0 0 Const from Other 112.000.68.595.33.65.91 0 174,958) 0 0 0 0 REST 1 Const to Other 126.000.68.595.33.65.90 0 135,981 0 0 0 0 Const to Other 422.000.72.594.31.65.90 0 38,977 0 0 0 0 Sub -Total 1 $0 r $441,980 $0 $0 $0 $0 Total Expenses 1 $441,980 1 $0 I $0 I $0 1 $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 126.000.308.30.000.00 135,981 0 0 0 0 Beginning Cash: Carryjbrward 422.000.308.00.000.00 38,977 0 0 0 0 Grants/Contributions 112.200.333,20.205.16 267,022 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $441,980 $0 $0 $0 $0 40 Packet Pg. 305 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: The 2017 Budget included a decision package to carryforward $165,000 from the 2016 Pavement Preservation Program. The actual expenditrues for 2016 were $9,124 higher than estimated. This carryforward will reduce the available 2017 budget by $9,124, to account for the higher expenditure in 2016. Department: Public Works Pond Name: STREET CONSTRUCTION Division: Engineering Title: 2016 Overlay Program Preparer: Ryan Hague Department Account Number: E6CA/i008 Strategic Plan Task Action Item: 4a.2 Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Construction 112.000.68.595.33.65.00 0 (9,124) 0 0 0 0 Const Projfrom Other 112.000.68.595.33.65.91 0 9,124 0 0 0 0 Const Pro i to Street 125.000.68.595.33.65.90 0 9,124) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 ($9,124) $0 $0 $0 $0 Total Fxpenses 1 ($9,124)1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 125.000.308.30.000.00 (9,124) 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash ($9,124) $0 $0 $0 $0 41 Packet Pg. 306 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Approved 2016 Tourism Promotion award invoice for $1,500 submitted too late for 2016 year end cut off date due to problems with billing invoices to the organization. Budgeted in 2016 so requesting carryforward to pay in 2017. Department: Parks, Recreation & Cultural Services Fund Name: TOURISM PROMOTIONAL/ ARTS Division: Cultural Services Title: Tourism Promotion Award Preparer: Frances Chapin Department Account Number: 123.000.64.573.20.41.00 Strategic Plan Task Action Item: 1d.2 Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Fund 123 Tourism Promotion award to CSO 0 1,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $1,500 $0 $0 $0 $0 Total Fxpenses 1 $1,500 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 123.000.308.30 1,500 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $1,500 $0 $0 $0 $0 42 Packet Pg. 307 8.4.a EXHIBIT "P: Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Replace Band Shell at the Frances Anderson Center. This project is in process and will be complete soon. We need to carry over the project budget that is not spent yet in order to pay the contractor services. In addition, we will be adding $32,000 as a reallocation from the Brackett's North restroom project. Department: Parks, Recreation & Cultural Services Fund Name: REET 2 Division: Parks Title: FAC Band Shell Replacement Preparer: CCruz for Carrie Hite Department Account Number: 125.000.64.594.75.65.00 Strategic Plan Task Action Item: Action 3a.4 (35) Greenways and Parks Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: Feb? 2017 What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Car orward orPro'ects 0 185,690 0 0 0 0 Carryforwardfirom Bracketts NRestroom 0 32,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $217,690 $0 $0 $0 $0 Total Fxpenses 1 $217,690 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 125.000.308.30 217,690 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $217,690 $0 $0 $0 $0 43 Packet Pg. 308 8.4.a EXHIBIT "P: Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Brackett's Landing. This is for the rehab of the restroom. Since it is likely that we will rebuild the restroom with the larger waterfront access project, we are asking to carryvover $18,000 for various plumbing and fixture issues. The remaining $32,000 will be requested as allocation for the FAC bandshell. Department: Parks, Recreation & Cultural Services Fund Name: REEF 2 Division: Parks Title: Brackett's Landing Preparer: CCruz for Carrie Mte Department Account Number: 125.000.64.594.75.65.00 Strategic Plan Task Action Item: Action 3a.4 (35) Greenways and Parks Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Car orward orPro'ects 0 18,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $18,000 $0 $0 $0 $0 Total Fxpenses 1 $18,000 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 125.000.308.30 18,000 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $18,000 $0 $0 $0 $0 44 Packet Pg. 309 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Replacement of the spa at Yost Park. This project is still in process and we will need to carry over this budget. Department: Parks, Recreation & Cultural Services Fund Name: REEF 2 Division: Parks Title: Replacement of the spa at Yost Park Preparer: CCruz for Carrie Hite Department Account Number: 125.000.64.594.75.65.00 Strategic Plan Task Action Item: Action 3a.4 (35) Greenways and Parks Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Car orward orPro'ects 0 110,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $110,000 $0 $0 $0 $0 Total Fxpenses 1 $110,000 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 125.000.308.30 110,000 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $110,000 $0 $0 $0 $0 45 Packet Pg. 310 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Rehabilitation of the Edmonds Fishing Pier. This project is almost complete, and we need to carryover our $100,000 match for the end of the project. Department: Parks, Recreation & Cultural Services Fund Name: REEF 2 Division: Parks Title: Edmonds Fishing Pier Rehabilitation Preparer: CCruz for Carrie Hite Department Account Number: 125.000.64.594.75.65.00 Strategic Plan Task Action Item: Action 3a.4 (35) Greenways and Parks Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: I May 26 2015 What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 125.000.64.594.75.65.90 0 100,000 0 0 0 0 016.000.66.594.19.65.91 0 (100,000) 0 0 0 0 016.000.66.594.19.65.00 0 100,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $100,000 $0 $0 $0 $0 Total Fxpenses 1 $100,000 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 125.000.308.30. 100,000 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $100,000 $0 $0 $0 $0 46 Packet Pg. 311 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Sports Field Upgrade/Playground Partnership. We did not complete this, and will need to carry this over for improvements on the sports fields. Department: Parks, Recreation & Cultural Services Fund Name: REST 2 Division: Parks Title: Sports Field Upgrade/Playground Partnership Preparer: CCruz for Carrie Hite Department Account Number: 125.000.64.594.75.65.00 Strategic Plan Task Action Item: Action 3a.4 (35) Greenways and Parks Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Car orward orPro'ects 0 15,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $15,000 $0 $0 $0 $0 Total Fxpenses 1 $15,000 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 125.000.308.30 15,000 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $15,000 $0 $0 $0 $0 47 Packet Pg. 312 8.4.a EXHIBIT "P: Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: The $15,000 contribution from REET 2 is part of the City's contribution to the Veteran's Plaza. The City is also receiving a grant in the amount of $74,690 from the Department of Commerce. When preparing the carryforward budget amendment, we found an error in the grant line item so this amendment reduces the $520,000 that was entered for the Veteran's Plaza grant during the inital 2017 budget development. Department: Parks, Recreation & Cultural Services Fund REST 2 Division: Parks Title: Veterans Plaza Name: Preparer: CCruz for Carrie Hite Department Account Number: 125.000.64.594.75.65.00 Strategic Plan Task Action Item: Action 3a.4 (35) Greenways andParks Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: Sep 2016 What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 125.000.64.594.76.65.90 0 15,000 0 0 0 0 132.000.64.594.76.65.00 0 15,000 0 0 0 0 132.000.64.594.76.65.91 0 15,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $15,000 $0 $0 $0 $0 Total Fxpenses 1 $15,000 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 125.000.308.30 15,000 0 0 0 0 Ending Cash: Carryforward 132.000.64.508.30.00.00 445,300 0 0 0 0 Grants/Contributions 132.000.334.04.200.00 445,300) 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $15,000 $0 $0 $0 $0 M. Packet Pg. 313 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Parklet 4th Avenue Cultural Corridor. We did not complete this project and will need to carry this over for 2017. Department: Parks, Recreation & Cultural Services Fund Name: REST 2 Division: Parks Title: Parklet 4th Avenue Cultural Corridor Preparer: CCruz for Carrie Hite Department Account Number: 125.000.64.594.75.65.00 Strategic Plan Task Action Item: Action 3a.4 (35) Greenways and Parks Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Car orward orPro'ects 0 10,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $10,000 $0 $0 $0 $0 Total Fxpenses 1 $10,000 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 125.000.308.30 10,000 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $10,000 $0 $0 $0 $0 49 Packet Pg. 314 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: City Gateway Replacements. This will be completed in 2017. Department: Parks, Recreation & Cultural Services Fund Name: REEI' 2 Division: Parks Title: City Gateway Replacements Preparer: CCruz for Carrie Hite Department Account Number: 125.000.64.594.75.65.00 Strategic Plan Task Action Item: Action 3a.4 (35) Greenways and Parks Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Car orward orPro'ects 0 10,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $10,000 $0 $0 $0 $0 Total Fxpenses 1 $10,000 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 125.000.308.30.000 10,000 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $10,000 $0 $0 $0 $0 50 Packet Pg. 315 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: City Park Spray Park. This is the remainder of funds from the project and will be used for plant material to increase the noise mitigation for the neighbors. Department: Parks, Recreation & Cultural Services Fund Name: PARKS CONSTRUCTION Division: Parks Title: City Park Spray Park Preparer: CCruz for Carrie Fite Department Account Number: 132.000.64.594.76.31.00 Strategic Plan Task Action Item: Action 3a.4 (35) Greenways and Parks Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description [sI Baseline Budget 2017 2018 2019 2020 2021 Car orward or Supplies 0 20,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $20,000 $0 $0 $0 $0 Total Fxpenses 1 $20,000 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 132.000.308.30 20,000 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $20,000 $0 $0 $0 $0 51 Packet Pg. 316 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: $50,000 one-time cost for the transition to a web based Operations Management System (OMS). This is the next step progressing to a management system using mobile devices that will allow for a more efficient way to assign, track, record, and retrieve our maintenance activities as well as public action requests. This program will create efficiencies with data recording and asset management. Department: Public Works Fund MULTIPLE FUNDS Division: Street, Storm, Sewer, Water Title: Asset Management Mobil Field Conversion Name: Preparer: Tod Moles Department Account Number: 1111.000.68.542 421.000.74.534 422.000.72.531 423.000.75.535 Strategic Plan Task Action Item: N/A Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: Decision Package #52 What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Description[s] Baseline Budget 2017 2018 2019 2020 2021 111.000.68.542.31.49.00 Miscellaneous 0 12,500 0 0 0 0 421.000.74.534.80.49.00 Miscellaneous 0 12,500 0 0 0 0 422.000.72.531.10.49.00 Miscellaneous 0 12,500 0 0 0 0 423.000.75.535.80.49.00 Miscellaneous 0 12,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $50,000 $0 $0 $0 $0 Total Expenses 1 $50,000 1 $0 1 $0 1 $0 1 $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 111.000.308.30 12,500 0 0 0 0 Beginning Cash: Carryforward 421.000.308.00 12,500 0 0 0 0 Beginning Cash: Carryforward 422.000.308.00 12,500 0 0 0 0 Beginning Cash: Carryforward 423.000.308.00 12,500 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $50,000 $0 $0 $0 $0 52 Packet Pg. 317 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Project Closeout and record drawings will be completed in 2017 instead of 2016. Department: Public Works Pond Name: WATER Division: Engineering Title: 2016 WL Replacement Project Preparer: Michele (Nlike) De Lilla Department Account Number: E5JA/c468 Strategic Plan Task Action Item: N/A Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description [sI Baseline Budget 2017 2018 2019 2020 2021 0 0 0 0 0 0 Professional Services 421.200.74.594.34.41.00 0 10,000 0 0 0 0 Interfund Services 421.200.74.534.41.10.10 0 10,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $20,000 $0 $0 $0 $0 Total Expenses 1 $20,000 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 421.200.308.300.000.00 20,000 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $20,000 $0 $0 $0 $0 53 Packet Pg. 318 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Carryforward of portion of design phase work that did not get completed in 2016 and will be completed in 2017. Construction is still planned to start in 2017 and be completed in 2017. Department: Public Works Fund Name: WATER Division: Engineering Title: 2017 Waterline Replacement Project Preparer: Michele (Nlike) De Lilla Department Account Number: E6JB/i014 Strategic Plan Task Action Item: N/A Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 0 0 0 0 0 Professional Services 421.200.74.594.34.41.00 0 188,703 0 0 0 0 Interfund Services 421.200.74.534.41.10.10 0 5,384 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $194,087 $0 $0 $0 $0 Total Expenses 1 $194,087 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 421.200.308.30.000.00 194,087 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue andEndin Cash $194,087 $0 $0 $0 $0 54 Packet Pg. 319 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Work continues in 2017 on the second phase of the stormwater code update. On- going work includes preparing LID standard details, checklists and educational handouts and additional training for staff. Department: Public Works Fund Name: STORM Division: Fngineering Title: Stormwater Code Update Preparer: Rob English Department Account Number: F5FB/c467 Strategic Plan Task Action Item: 2a.7 (Stormwater and Habitat) Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: Sep27 2016 What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Professional Services 422.000.72.531.90.41.00 0 32,760 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $32,760 $0 $0 $0 $0 Total Fxpenses 1 $32,760 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 422.000.72.508.00.00.00 32,760 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fnding Cash $32,760 $0 $0 $0 $0 55 Packet Pg. 320 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Contract in closeout. Final construction payment and contract administration for closeout. Department: Public Works Pond Name: STORM Division: Fngineering Title: 105th & 106th Ave SW Drainage Impr Project Preparer: Ed Sibrel Department Account Number: E5FtFc430 Strategic Plan Task Action Item: N/A Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 0 0 0 0 0 0 0 0 0 0 0 0 InterAnd nd Services 422.200.72.531.31.41.10 0 7,600 0 0 0 0 Construction 422.200.72.594.31.65.00 0 61,090 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $68,690 $0 $0 $0 $0 Total Expenses 1 $68,690 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 422.200.308.30.000.00 68,690 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fnding Cash $68,690 $0 $0 $0 $0 56 Packet Pg. 321 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Unspent consultant funds moved to 2017 Department: Public Works Ind Name: STORM Division: Engineering Title: Willow Creek Daylighting Preparer: Robert Edwards Department Account Number: E4FC/c435 Strategic Plan Task Action Item: N/A Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 0 0 0 0 0 0 0 0 0 0 0 0 InterAnd nd Services 422.200.72.531.31.41.10 0 10,987 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $10,987 $0 $0 $0 $0 Total Expenses 1 $10,987 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 422.200.308.30.000.00 2,053 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 422.000.334.02.700.00 8,934 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $10,987 $0 $0 $0 $0 57 Packet Pg. 322 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Continue Design with subsequent construction of project in 2017. Carryforward of unused funds. Department: Public Works Fund Name: STORM Division: Fngineering Title: Northstream Pipe Abandonement Project Preparer: Ed Sibrel Department Account Number: E3FEtc4l O Strategic Plan Task Action Item: N/A Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 0 0 0 0 0 0 Professional Services 422.000.72.594.31.41.00 0 3,147 0 0 0 0 Interfund Services 422.200.72.531.31.41.10 0 4,672 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $7,819 $0 $0 $0 $0 Total Expenses 1 $7,819 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 422.200.308.30.000.00 7,819 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fnding Cash $7,819 $0 $0 $0 $0 Packet Pg. 323 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Continued design with subsequent construction of project in 2017. Carryforward of unused funds. Department: Public Works Pond Name: STORM Division: Fngineering Title: Northstream Pipe Rehab Preparer: Ed Sibrel Department Account Number: E6FA/i011 Strategic Plan Task Action Item: N/A Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 0 0 0 0 0 0 Professional Services 422.000.72.594.31.41.00 0 38,391 0 0 0 0 Interfund Services 422.200.72.531.31.41.10 0 1,176 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $39,567 $0 $0 $0 $0 Total Expenses 1 $39,567 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 422.200.308.30.000.00 39,567 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fnding Cash $39,567 $0 $0 $0 $0 59 Packet Pg. 324 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Unspent consultant funding from 2016 moved to 2017 Department: Public Works Pond Name: STORM Division: Engineering Title: SeaviewPark Infiltration Preparer: Robert Edwards Department Account Number: E5ED/c479 Strategic Plan Task Action Item: N/A Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description [sI Baseline Budget 2017 2018 2019 2020 2021 0 0 0 0 0 0 Professional Services 422.000.72.594.31.41.00 0 12,359 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $12,359 $0 $0 $0 $0 Total Expenses 1 $12,359 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 422.200.308.30.000.00 3,090 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 422.000.334.03.103.00 9,269 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $12,359 $0 $0 $0 $0 Packet Pg. 325 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Delayed construction to late spring/early summer 2017 so that storm pipe can be installed during drier weather conditions, instead of late fall/early winter 2016. Department: Public Works Fund Name: STORM Division: Fngineering Title: Sierra Place 12th to Olympic Preparer: Michele (Mike) F. De Lilla Department Account Number: F5FF/c484 Strategic Plan Task Action Item: N/A Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 0 0 0 0 0 0 Professional Services 422.000.72.594.31.41.00 0 10,000 0 0 0 0 Interfund Services 422.200.72.531.31.41.10 0 10,000 0 0 0 0 Construction 422.200.72.594.31.65.00 0 336,140 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $356,140 $0 $0 $0 $0 Total Fxpenses 1 $356,140 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 422.200.308.30.000.00 356,140 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fnding Cash $356,140 $0 $0 $0 $0 61 Packet Pg. 326 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Design of projects extended into 2017 because portions of the designs were were dependent on getting verious temporary construction permits and agreements from adjacent property owners. The permits were received later than predicted which delayed the final design to 2017. Construction is still on schedule for 2017. Department: Public Works Pond Name: STORM Division: Fngineering Title: Citywide Storm Drainage Improvements Preparer: Michele (Mike) De Lilla Department Account Number: E6FF1c491, E6FB/c486, E5FA/c466, E4FB/c434 Strategic Plan Task Action Item: N/A Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 0 0 0 0 0 0 Professional Services 422.000.72.594.31.41.00 0 10,000 0 0 0 0 Interfund Services 422.200.72.531.31.41.10 0 9,202 0 0 0 0 Construction 422.200.72.594.31.65.00 0 82,186 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $101,388 $0 $0 $0 $0 Total Fxpenses 1 $101,388 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 422.200.308.30.000.00 101,388 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fnding Cash $101,388 $0 $0 $0 $0 M Packet Pg. 327 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Final closeout and final payment has been delayed from 2016 to 2017. These are unused funds from 2016 that will be moved to 2017. Department: Public Works Fund Name: SEWER /TREA.TNIENT PST Division: Engineering Title: 2016 Sanitary Sewer Replacement Project Preparer: Michele (Nlike) De Lilla Department Account Number: F5GA/c469 Strategic Plan Task Action Item: N/A Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 0 0 0 0 0 0 0 0 0 0 0 0 InterAnd nd Services 423.200.75.594.35.41.10 0 1,308 0 0 0 0 Construction 423.200.75.594.35.65.00 0 50,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $51,308 $0 $0 $0 $0 Total Fxpenses 1 $51,308 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 423.200.308.30.000.00 51,308 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue andFn(in Cash $51,308 $0 $0 $0 $0 63 Packet Pg. 328 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Carryforward of portion of design phase work that did not get completed in 2016 and will be completed in 2017. Construction is still planned to start in 2017 and be completed in 2017. Department: Public Works Fund Name: SEWER /TREATNIINT PST Division: Engineering Title: 2017 SS Replacement Project Preparer: Michele (Nlike) De Lilla Department Account Number: E6GAA013 Strategic Plan Task Action Item: N/A Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description [sI Baseline Budget 2017 2018 2019 2020 2021 0 0 0 0 0 0 Professional Services 423.200.75.594.35.41.00 0 115,000 0 0 0 0 Interfund Services 423.200.75.594.35.41.10 0 7,741 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $122,741 $0 $0 $0 $0 Total Fxpenses 1 $122,7411 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 423.200.308.30.000.00 122,741 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue andFn(in Cash $122,741 $0 $0 $0 $0 64 Packet Pg. 329 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: CIPP and related construction activities will continue into 2017. Department: Public Works Ind Name: SEWER /TREATNIENT PLANT Division: Engineering Title: Annual (Phase 1) CIPP Rehabilitation Preparer: Ed Sibrel Department Account Number: E4GB/c456 Strategic Plan Task Action Item: N/A Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 0 0 0 0 0 0 Professional Services 423.200.75.594.35.41.00 0 5,000 0 0 0 0 Interfund Services 423.200.75.594.35.41.10 0 23,000 0 0 0 0 Construction 423.200.75.594.35.65.00 0 189,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $217,000 $0 $0 $0 $0 Total Expenses 1 $217,000 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 423.200.308.30.000.00 217,000 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fnding Cash $217,000 $0 $0 $0 $0 65 Packet Pg. 330 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Carryforward of unused 2016 consultant budget for study that will be spent in 2017. Department: Public Works Fund Name: SEWER/TREATMENT PLANT Division: Engineering Title: Lake Ballinger Trunk Sewer Study Preparer: Michele (Mike) De Lilla Department Account Number: E5GB/s011 Strategic Plan Task Action Item: N/A Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description [sI Baseline Budget 2017 2018 2019 2020 2021 0 0 0 0 0 0 Professional Services 423.200.75.594.35.41.00 0 50,000 0 0 0 0 Interfund Services 423.200.75.594.35.41.10 0 4,313 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $54,313 $0 $0 $0 $0 Total Fxpenses 1 $54,313 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 423.200.308.30.000.00 54,313 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fnding Cash $54,313 $0 $0 $0 $0 Packet Pg. 331 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: Data gathering for the project required that more work be done in 2017 instead of 2016. Project is still expected to be completed in 2017. Department: Public Works Fund Name: WATER Division: Engineering Title: 2016 Water Comp Plan Preparer: Michele (Nlike) De Lilla Department Account Number: E4JC/c460 Strategic Plan Task Action Item: N/A Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 0 0 0 0 0 0 Professional Services 421.200.74.594.34.41.00 0 73,364 0 0 0 0 Interfund Services 421.200.74.534.41.10.10 0 2,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $75,364 $0 $0 $0 $0 Total Expenses 1 $75,364 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 421.200.308.30.000.00 75,364 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $75,364 $0 $0 $0 $0 67 Packet Pg. 332 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: In 2016 we were unable to complete work on the Control System upgrade and the Phase 5 energy work due to coordination of the projects and major equipment being held in customs and not delivered by the end of the year. This work was pushed back into winter/spring 2017. Phase 4 energy project is substantially complete however funds need to be carried over for DES fees and 1 year M&V because they have not yet been invoiced. The clarifier #3 repair project had to be put on hold due to the potential for inclement weather. The total of the carry forward request is $1,048,867.33 of which the City of Edmonds is responsible for $532,688.26. Department: Public Works Fund Name: SEWER/TREATMENT PLANT Division: Wastewater Title: Wastewater CIP carryforward Preparer: Pamela Randolph Department Account Number: 656 Strategic Plan Task Action Item: Budget Amendment Type? Carryforward Ifpreviously discussed, date(s) ofdiscussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description[s] Baseline Budget 2017 2018 2019 2020 2021 Construction Capital Improvements approved 2,381,210 0 0 0 0 carryforward from 2016 0 1,048,867 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $2,381,210 $1,048,867 $0 $0 $0 $0 Total Expenses 1 $3,430,077 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 423.100.308.00 532,688 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Mountake Terrace Contributions 423.100.374.07.010.00 243,065 0 0 0 0 Olympic View Water Contribution 423.100.374.07.020.00 173,598 0 0 0 0 Ronald Wastewater Contribution 423.100.374.07.030.00 99,516 0 0 0 0 Other 0 0 0 0 Total Revenue and Beginning Cash $1,048,867 $0 $0 $0 $0 C�3 Packet Pg. 333 8.4.a EXHIBIT "F": Carryforward Budget Amendments (March 2017) Budget Amendment for: Carryforward Item Item Description: John Deere Gator Tractor purchase. This was budgeted for 2016, but has not been purchased yet. It will be purchased early in 2017. Department: Parks, Recreation & Cultural Services Fund Name: EQUIPMENT RENTAL Division: Parks Title: Tractor Purchase Preparer: CCruz for Carrie Hite Department Account Number: 511.100.77.594.48.64.00 Strategic Plan Task Action Item: Action 3a.4 (35) Greenways and Parks Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem Description [sI Baseline Budget 2017 2018 2019 2020 2021 Car orward or eet purchase 0 13,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $13,000 $0 $0 $0 $0 Total Expenses 1 $13,000 1 $0 I $0 I $0 I $0 Revenue and Beginning Cash Comments 2017 2018 2019 2020 2021 Beginning Cash: Carryforward 511.100.77.508.00 13,000 0 0 0 0 Beginning Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Beginning Cash $13,000 $0 $0 $0 $0 Packet Pg. 334 8.5 City Council Agenda Item Meeting Date: 03/14/2017 Critical Areas Ordinance Report (15 min.) Staff Lead: Kernen Lien Department: Planning Division Preparer: Kernen Lien Background/History A new section was added during last years critical area ordinance update that requires reports to the City Council during the first and third quarter of each year. ECDC 23.40.055 provides that: The director will provide a report to the city council during the first and third quarter each year, summarizing critical area decisions that have been made since the previous report. The report will include information such as the number and type of critical area decisions that have been made, including information on buffers and enhancements approved for each applicable decision, a description of each approved restoration project, and other information specifically requested by the council following the previous report. This will be the first report to the City Council under this new code provision. Staff Recommendation N/A Narrative Critical Area Decisions Critical Area Determinations: A critical area determination is required for all properties that have a development proposal that will include some ground disturbance and where there has not been a critical area determination within the last five years (see "Subsequent Critical Area Determinations" section below). Property owners fill out the Critical Area Checklist form (Exhibit 1) with basic information on the property and then staff does a preliminary review of available site information, including checking the critical area GIS layers, and then conducts a site visit. The result of this review is either a "Waiver" which means it was determined that there were no critical areas on or adjacent to the site or a "Study Required" which indicates that there appears to be critical areas on or adjacent to the site. Since the adoption of the updated critical area ordinance in May 2016, there have been 84 applications for critical area determinations. Forty-one (41) determinations were "Waiver" and 36 determinations were "Study Required," with an additional seven applications still awaiting a determination. Critical Area Review: If a critical area "Study Required" determination is issued for a property, when a development application is submitted for that property the Planning Division reviews the development proposal for consistency with the City's critical area regulations. Since the adoption of the updated Packet Pg. 335 8.5 critical area regulation in May 2016, there have been 40 building permits with a 'study required' determination. The majority of the critical areas associated with the building permits were either erosion or landslide hazard. If only erosion hazards are located on a site, no critical area report is required for the development; however, temporary erosion and sediment control measures must be in place during construction and erosion control measures are reviewed and inspected by the Engineering Division. A sample geotechnical report is provided in Exhibit 2. Only two projects involved streams and/or wetlands which are discussed below. Subseauent Critical Area Determinations A new requirement with the updated critical area ordinance is that a new critical area determination is required for properties whose previous critical area determination is more than five years old. Prior to this update, staff had been telling property owners that they would only need to have the critical area determination done once on their property; so a few property owners have been surprised when they were informed of the need for a subsequent determination. The fee for a subsequent critical area determination was set at $50 which is half of fee for a first time determination. Since May 2016, there have been 23 subsequent critical area determinations. Three of the 23 subsequent critical area determinations resulted in a change from "Waiver" to "Study Required." All of the changes were the result of a determination of the presence of potential erosion hazards. Prior to the 2005 critical area ordinance update, erosion hazards were determined differently than they are under either the current or immediately past versions of the CAO. As a result, it is the pre-2005 critical area determinations that are most likely to have a change in determination. Interrupted Buffer Decision Another new provision in the CAO is the interrupted buffer allowance in ECDC 23.40.220.C.4. One interrupted buffer determination has been made under this provision since May 2016. The interrupted buffer report is provided in Exhibit 3. The property is located at 759 Cedar and is separated from a stream and wetland via a paved road and the site is also down -slope from the stream and wetland. Critical Area Notice on Title The critical area ordinance update included a new provision that requires that a notice on title be recorded for properties with "field -verified presence of critical areas and/or critical area buffers" (ECDC 23.40.270.B). When an applicant submits a critical area report by a qualified professional verifying the presence a critical area and/or critical area buffer on a specific property, a critical area notice on title must be recorded at the Snohomish County Auditor's Office prior to the issuance of the associated permit. An example of a critical area notice on title is provided in Exhibit 4. Buffer Enhancement Only one project since May 2016 included buffer averaging with buffer enhancement. This project is the new Madrona School being constructed on 9300 - 2361h Street SW. A Category III wetland is located on the subject property which requires a 60-foot buffer based on a habitat score of 4 for this wetland. The buffer was reduced to not less than 45 feet (25% of the standard buffer) which resulted in a buffer reduction of 3,835 square feet of buffer reduction. A buffer expansion and enhancement area of 3,835 square feet was provided to offset the buffer reduction area. The wetland report and buffer averaging and enhancement plan are included in Exhibit 5. Packet Pg. 336 8.5 Attachments: Exhibit 1- Critical Areas Checklist Exhibit 2 - Geotechnical Report Sample Exhibit 3 - Interrupted Buffer Determination Report Exhibit 4 - Critical Area Noticeon Title Sample Exhibit 5 - Madrona School Wetland Report and Wetland Buffer Averaging and Enhancement Plan Packet Pg. 337 #P20 Critical Areas File #: ❑ Initial Determination - $100 ❑ Subsequent Determination - $50 Date Received: Date Mailed to Applicant: The purpose of this checklist is to enable City staff to determine whether any critical areas and/or buffers are located on or adjacent to the subject property. Critical areas, such as wetlands, streams and steep slopes, are ecologically sensitive or hazardous areas that are regulated to protect their functions and values. The City's critical area regulations are contained within Edmonds Community Development Code (ECDC) Chapters 23.40 through 23.90. Property Owner's Authorization City of Edmonds Development Services Department Planning Division Phone: 425.771.0220 www.edmondswa.gov A property owner, or an authorized representative, must fill out the checklist, sign and date it, and submit it to the City. Staff will review the checklist, conduct a site visit, and make a determination of whether there are critical areas and/or critical area buffers on or near the site. If a "Critical Area Present" determination is issued, a report addressing the applicable critical area requirements of ECDC Chapters 23.40 through 23.90 may be required depending on the scope of the proposed activity. By my signature, I certify that the information and exhibits herewith submitted are true and correct to the best of my knowledge and grant my permission for the public officials and the staff of the City of Edmonds to enter the subject property for the purposes of inspection attendant to this application. The undersigned owner, and his/her/its heirs, and assigns, in consideration on the processing of the application agrees to release, indemnify, defend and hold the City of Edmonds harmless from any and all damages, including reasonable attorney's fees, arising from any action or infraction based in whole or part upon false, misleading, inaccurate or incomplete information furnished by the applicant, his/her/its agents or employees. SIGNATURE OF OWNER Owner: Name Street Address City State Telephone: Email address: DATE Applicant/Agent: Name Street Address Zip City State Telephone: Email Address: Zip 0 as Revised on 114117 P20 - Critical Areas Checklist Packet Pg. 338 8.5.a CA File No: Site Information 1. Site Address/Location: 2. 3. 4. 5. 31 7. 8. 9. 10. Critical Areas Checklist Property Tax Account Number: Approximate Site Size (acres or square feet): Is this site currently developed? ❑ Yes ❑ No If yes, how is the site developed? Describe the general site topography. Check all that apply. ❑ Flat to Rolling: No slope on/ to the site or slopes generally less than 15% (a vertical rise of 10-feet over a horizontal distance of 66-feet). ❑ Moderate: Slopes present on/adjacent to site of more than 15% and less than 40% (a vertical rise of 10-feet over a horizontal distance of 25 to 66-feet). ❑ Steep: Slopes of greater than 40% present on/adjacent to site (a vertical rise of 10-feet over a horizontal distance of less than 25-feet). Have there been landslides on or near the site in the past? ❑ Yes ❑ No If yes, please describe: Site contains areas of year-round standing water? ❑ Yes (approx. depth: ) Site contains areas of seasonal standing water? ❑ Yes (approx. depth: ) ■ Me ❑ No If yes, what season(s) of the year? Site is in the floodway or floodplain of a water course? ❑ Floodway ❑ Floodplain Site contains a creek or an area where water flows across the grounds surface? ❑ Yes ❑ No If yes, are flows year-round or seasonal? ❑ Year-round ❑ Seasonal (time of year: ) 11. Obvious wetland is present on site? ❑ Yes ❑ No 1 1. 3. Zoning: SCS mapped soil type(s): For City Staff Use Only 13. Critical Areas inventory or C.A. map indicates Critical Area on site: 14. Site within designated North Edmonds Earth Subsidence and Landslide Hazard Area (ESHLA)? DETERMINATION CRITICAL AREAS PRESENT Reviewed by: Date: WAIVER W 1• Revised on 114117 P20 - Critical Areas Checklist Packet Pg. 339 8.5.b APPLICANT July 27, 2016 ES-4424.01 Echelbarger Investments, LLC 4001 —198t" Street Southwest, #2 Lynnwood, Washington 9$036 Attention: Mr. Todd Echelbarger RESUB AUG 2 3 2016 �C[TY EOWNM � r Subject: Geotechnical Addendum Proposed Single -Family Redevelopment 523 Paradise Lane Edmonds, Washington Reference: Earth Solutions NW, LLC Updated Geotechnical Evaluation Project No. ES-4424, dated May 6, 2016 c Earth i Solutions NWT« Earth Solutions NW LLC • Geotechnical Engineering • Construction Monitoring • Environmental Sciences City of Edmonds Plan Review Comments for Building Permit #BLD2016-0686 June 30, 2016 Dear Mr. Echelbarger: As requested, Earth Solutions NW, LLC (ESNW) has prepared this addendum addressing site critical areas from the referenced City of Edmonds review comments memo. The comments pertinent to the geotechnical aspects of the project were reviewed and our responses are listed below. The subject site contains, and is adjacent to a slope in excess of 40 percent in a relatively localized area in the northwest corner of the site. Total vertical relief of the slope in excess of 40 percent is approximately 12 to 14 feet. As defined within the Edmonds Community Development Code (ECDC) Chapters 23.40 and 23.80, this area of the site is considered both a Landslide Hazard and Erosion Hazard Area. A small section of the slope will be modified in order to construct the proposed single-family residence; the northwest area of the residence is located within the 40 percent slope area. After construction of the residence, the area to the north/northwest will be regraded and the slope will be decreased. r O CD 1805 - 136th Place N E., Suite 201 • Bellevue, WA 98005 • (425) 449-4704 • FAX (425) 449-4711 Packet Pg. 340 8.5.b Echelbarger Investments, LLC ES-4424.01 July 27, 2016 1 Page 2 In response to addressing the minimum setback distance per ECDC 23.80.070.A.1, as stated above, the proposed residential structure will be located in a small section of the area defined as an erosion and landslide hazard. Due to the relatively limited extent of the slope area and inherent stable nature of the advanced outwash deposits identified onsite, the proposed residence is not expected to adversely impact the descending slope areas northwest of the development or increase the risk of landslides on or adjacent to the site. Regarding this, in our opinion, a minimum building setback is not necessary and alterations to the critical area are feasible. Per ECDC 23.80.070.A.3, alterations to an erosion or landslide area may only occur for which a hazards analysis is submitted and certifies that: a. Alterations will not increase surface water discharge or sedimentation to adjacent properties beyond predevelopment conditions; b. The alteration will not decrease slope stability on adjacent properties, and; c. Such alterations will not adversely impact other critical areas. 0 CD ESNW Response — As outlined in the referenced letter, native soils encountered on the site are comprised primarily of medium dense to dense advanced outwash deposits. Based on review 2 of the project plans, a rain garden infiltration facility is proposed to be located on the east side E of the residence. Water collected from imperious surfaces and footing drains are expected to CO be directed to the rain garden. In our opinion, based on our experience with similar projects in o similar settings, the perrr;anent landscaping and drainage control measures will adequately mitigate the potential for increased surface water discharge and sedimentation with respect to the proposed final development. 2 C ESNW completed a slope stability analysis using the Slope/W 3.0 software (see attached). The slope stability analysis included an analysis of existing conditions and proposed conditions. Based on the results of our stability analysis, the proposed grading and use of foundation walls as retaining walls will improve surficial stability of the project area resulting in an increase to factors -of -safety for both static and seismic conditions. In our opinion, the stability of adjacent critical areas will not be negatively impacted by the proposed construction. Based on the results of the slope stability analysis, modification of the critical area buffer will have no adverse impacts on stability of any adjacent slopes, and will not impact stability of any existing structures. Per ECDC 23.80.070.A.4, basic development design standards within erosion and landslide hazardous areas: Earth Solutions NW, LLC Packet Pg. 341 8.5.b Echelbarger Investments, LLC July 27, 2016 ES-4424.01 Page 3 a. The proposed development shall not decrease the factor . of safety for landslide occurrences below the limits of 1.5 for static conditions and 1.2 for dynamic conditions. If stability at the proposed development site is below these limits, the proposed development shall provide practicable approaches to reduce risk to human safety and improve the factor of safety for landsliding. In no case shall the existing factor of safety be reduced for the subject property or adjacent properties; b. Structures and improvements shall be clustered to avoid geologically hazardous areas and other critical areas; c. Structures and improvements shall minimize alterations to the natural contour of the slope, and foundations shall be tiered where possible to conform to existing topography; d. Structures and improvements shall be located to preserve the most critical portion of the site and its natural landforms and vegetation; e. The proposed development shall not result in greater risk or a need for increased buffers L on neighboring properties; U r f. The use of retaining walls that allow the maintenance of existing natural slope area is CD preferred over graded artificial slopes; and 0) g. Development shall be designed to minimize impervious lot coverage; ESNW Response -- As described above, ESNW completed a slope stability analysis using the Slope/W 3.0 software (see attached). The slope stability analysis included an analysis of existing conditions and proposed conditions. Analysis of shallow, moderate, and deep landslide failures were assessed for existing conditions for both static and seismic conditions. The stability analysis for static and seismic conditions reveals acceptable factors -of -safety for the development condition of greater than 1.5 for static and 1.2 for seismic (dynamic). The results of the slope stability analysis indicate low to moderate existing surficial stability within the localized steep slope area due to the relatively steep nature of the modified slope and the existing fill soils present in this area; it should be noted that the SlopeNV analysis does not account for surficial stabilization provided by vegetation. Based on the results of our stability analysis, the proposed grading and use of foundation walls as retaining walls will improve surficial stability of the project area resulting in an increase to factors -of -safety for both static and seismic conditions, displayed in the table below. The results of the slope stability analysis are provided as an attachment to this letter. Earth Solutions NW, LLC Packet Pg. 342 Echelbarger Investments, LLC July 27, 2016 Static Seismic Slope Stability Factors -of -Safety Existing Condition 1 1.338 (Shallow/Critical) 1.600 (Moderate) 2.172 (Deep) 0.851 (Shallow/Critical) 1.064 (Moderate) 1.365 (Deep) 8.5.b ES-4424.01 Page 4 Proposed Condition 2.275 (Critical) 1.591 (Critical) After review of the project plans, the bottom of footing elevation is expected to be about 232 feet. Based on this elevation, structural fill will need to be placed on the north and west sides of the proposed residential structure for support of the foundations. The area to the northwest of the structure is expected to be regraded and the overall slope will be decreased. Based on review of the project plans, retaining walls have been used where possible to maintain the existing natural slope area. Based on our review and investigation, it is our opinion that stability will be maintained and the potential for a landslide should be characterized as very low. We trust this letter meets your current needs. Should you require additional information, or have questions, please call. Sincerely, EARTH SOLUTIONS NW, LLC Brett J. Priebe, E.I.T. Staff Engineer 5 Attachments: Slope Stability Analysis Results Raymond A. Coglas, P.E. Principal Earth Solutions NW, LLC Packet Pg. 343 V C0 I O .X W f -I— O N N LL a_ a 0 z N _ E M e n S O c o J � M E r .. ' zn d wL a aELO 7i L O O) Q1�M E m c t zDa uoljeAOID v 8.5.b r r o � N r p Q a� o v r � r R Em L 0 O r m L Q CD �L U W o CD c N d o Q E O in 6 O N O Packet Pg. 344 L•J O O N N O N s� M N N N N UOIIBA913 8 g 0 c9i N N O T I O O O CN N N .- 8.5.b w k10 Packet Pg. 345 W r� C O m 'rf _J N N M CO m W IL LL a M N N N N UOIIBA913 Rl -g " M O N O T O N 8.5.b w k10 Packet Pg. 346 N O Ri d; J N (D d' V) 0) m wa N N 0 O O Q N N N O m O to O 'at O M O N O r pp pp pp p O it M N S 9 N N N N N r uoi}enGIB 8.5.b w k10 Packet Pg. 347 8.5.b 7/15/2016 SLOPE/W Analysis SLOPE/W Analysis Report generated using GeoStudio 2007, version 7.11. Copyright © 1991-2008 GEO-SLOPE International Ltd. File Information Title: Paradise Lane Created By: Brett Priebe Revision Number: 9 Last Edited By: Brett Priebe Date:7/13/2016 Time: 2:53:51 PM File Name: Existing Static.gsz Directory: Z:\Brett's Inbox\Working Files\4424\ Last Solved Date: 7/13/2016 Last Solved Time: 2:53:52 PM Project Settings Length(L) Units: feet Time(t) Units: Seconds Force(F) Units: Ibf Pressure(p) Units: psf Strength Units: psf Unit Weight of Water: 62.4 pcf View: 2D Analysis Settings SLOPE/W Analysis Kind: SLOPE/W Method: Morgenstern -Price Settings Side Function Interslice force function option: Half -Sine PWP Conditions Source: (none) SlipSurface Direction of movement: Left to Right Allow Passive Mode: No Slip Surface Option: Entry and Exit Critical slip surfaces saved: 1 Optimize Critical Slip Surface Location: No Tension Crack Tension Crack Option: (none) FOS Distribution FOS Calculation Option: Constant Advanced Number of Slices: 30 Optimization Tolerance: 0.01 Minimum Slip Surface Depth: 0.1 ft Optimization Maximum Iterations: 2000 fi I e:///Z:iBretf s%201nboxNVorki ng%2OF i t es/4424/existing%20stati c.htm I 114 Packet Pg. 348 8.5.b 7/15/2016 SLOPE/W Analysis Optimization Convergence Tolerance: 1e-007 Starting Optimization Points: 8 Ending Optimization Points: 16 Complete Passes per Insertion: 1 Materials Loose to Medium Dense SAND (Possible Fill) Model: Mohr -Coulomb Unit Weight: 115 pcf Cohesion: 0 psf Phi: 32 ° Phi-B: 0 ° Loose to Medium Dense Existing Fill Model: Mohr -Coulomb Unit Weight: 115 pcf Cohesion: 0 psf Phi: 32 ° Phi-B: 0 ° Dense Native SAND Model: Mohr -Coulomb Unit Weight: 120 pcf Cohesion: 0 psf Phi: 36 ° Phi-B: 0 ° Slip Surface Entry and Exit Left Projection: Range Left -Zone Left Coordinate: (59.827981, 245.12985) ft Left -Zone Right Coordinate: (99.00594, 238.44378) ft Left -Zone Increment: 4 Right Projection: Range Right -Zone Left Coordinate: (116.43694, 230.98942) ft Right -Zone Right Coordinate: (149,22216, 224.06482) ft Right -Zone Increment: 4 Radius Increments: 4 Slip Surface Limits Left Coordinate: (0, 248) ft Right Coordinate: (150, 224) ft Regions Material Points Area (ft2) Region 1 Loose to Medium, Dense SAND (Possible Fill) 10,21,20,19 72 Region 2 Loose to Medium Dense SAND (Possible Fill) 1,4,5,6,7,17,22,15,14,13,12,11 572.5 Region 3 Loose to Medium Dense Existing Fill 19,9,8,17,22,16,18,20 268 file:///Z:/Brett's%201nbox/Working%2OFiles/4424/existing%20static.html 214 Packet Pg. 349 8.5.b 7/15/2016 Region 4� D]ense Native SAND SLOPE/W Analysis ff 3,21,2018,16,22,15,14,13,12,11,2 6536 __._.._......._.___....................... -- _ Points X (ft) Y (ft) Point 1 0 248 Point 2 0 190 Point 3 150 190 Point 4 46 248 Point 5 57 246 Point 6 70 242 Point 7 84 240 Point 8 103 238 Point 9 126 226 Point 10 150 224 Point 11 0 240 Point 12 46 Point 13 -..-240 1 57 240 Point 14 70 238 Point 15 84 238 Point 16 103 229 Point 17 94 239 Point 18 115 221 225 Point 19 138 Point 20 126 222 Point 21 150 220 Point 22 95 237 Critical Slip Surfaces Number FOS I Center (ft) I Radius (ft) I Entry (ft) I Exit (ft) 1-11 106 1 1.338 1 (200.027, 426.842) 1 213.774 1 (99.0059, 238.444) 1 (123.993, 227,047) Slices of Slio Surface: 106 1 Slip Surface X ( ft) Y (ft) PWP (psf) Base Normal Stress (psf) Frictional Strength (psf) 9.6928212 Cohesive Strength (psf) 0 106 99.405345 238.2307 0 15.511757 2 106 100.20417 237.8067 0 46.357596 28.967441 0 3 106 101.003 237.38705 0 76.846175 48.018819 0 4 106 101.8018 236.97165 0 107.00996 66.867246 0 _ 5 106 102.6006 236.5605 0 136.8796 85.53187 0 _ 0 f 0 6 106 103.41985 236.1433 0 151,27859 94.529352 7 106 104.25955 235.72025 0 150.13426 93.814297 8 1 106 105.09925 235.3018 0 148.617 92,866206 0 0 0 9 106 105.93895 234.8879 �234.4786 0 146.72459 144.45484 91.6837 10 106 106.77865 0 90.265403 11 106 107.61835 234.07385 0 141.79491 88.603292 0 _ 12 106 108.45805 233.67355 0 138.72114 86,682586 0 0 13 106 109.29775 i 233.2777 0 135,24208 84.508629 14 106 110.1375 232.8863 0 131.33402 82,066602 0 fi I e:///Z:/Brett' s%201nbox/Working%2oFi I es/4424/existing%20stati c.htm I RIA Packet Pg. 350 8.5.b 7/15/2016 SLOPFJW Analysis 15 106 110.97725 232.49935 0 126.98396 79.348382 0 16 106 111.81695 232.1168 0 122.1897 76.352598 0 17 106 112.65665 ' 231.7386 0 116.92737 73.064332 0 18 106 113.49635 231.36475 0 111.19477 69.482203 0 19 1 106 114.33605 230.99515 0 104,9821 65.600095 0 20 106 115.17575 230.62985 0 98.287223 61.416674 0 21 106 116.01545 230.26885 0 91.106961 56.929948 0 22 106 116.85515 229,9121 0 83.442573 52.140707 0 23 106 117.69485 229.5596 0 75.297592 47.051157 0 24 106 118.53455 229.21125 0 66.680062 41.666327 0 25 106 119.37425 228.86705 0 57.598128 35.991305 0 26 106 120.21395 228.52705 0 48.064489 30.034026 0 27 106 121.05365 228.1912 0_ 38.091986 23.802514 0 28 106 121.89335 227,8594 0 w 27,695817 17.306267 0 29 106 122.73305 227.5317 0 16.891348 10.554886 0 30 106 123.5728 227.2081 0 5.6946411 3.5584067 _ 0 file:///Z:/Brett's%201nboxMorki ng°/`2OFi les/4424/existing%20static.htm I Packet Pg. 351 r � O c0 d, _1 N N mt N i m W CL N N N [N N N Lo O N O O 8 0 co 0 cgi N N O 0 O N N 8.5.b w k10 Packet Pg. 352 O m 4 J W I J 0 0 0 N N N It M N N N N UOIIBA913 0 LO v 0 c� N 0 0 C•i. 0 m 0 LO g 0 0 N O I o O O 8 N NO 8.5.b w k10 Packet Pg. 353 vi 8.5.b N � c O m d; J N N co -0 i Cc ca W a— CL W U .0 co W i 0 N m N s? .y O a 0 z a CD 0 E -916 o `p oL Q N 9 f+N1 E c ,_ m c r zDa N Cl) N U011BA913 N N 0 co 0 0 It 0 M I N IN w k10 Packet Pg. 354 8.5.b 7/15/2016 SLOPENV Analysis SLOPE/W Analysis Report generated using GeoStudio 2007, version 7.11, Copyright © 1991-2008 GEO-SLOPE International Ltd. File Information Title: Paradise Lane Created By: Brett Priebe Revision Number: 11 Last Edited By: Brett Priebe Date:7/13/2016 Time: 2:55:52 PM File Name: Existing Seismic.gsz Directory: Z:\Brett's Inbox\Working Files\4424\ Project Settings Length(L) Units: feet Time(t) Units: Seconds Force(F) Units: Ibf Pressure(p) Units: psf Strength Units: psf Unit Weight of Water: 62,4 pcf View: 2D Analysis Settings SLOPE/W Analysis Kind: SLOPE/W Method: Morgenstern -Price Settings Side Function Interslice force function option: Half -Sine PWP Conditions Source: (none) SlipSurface Direction of movement: Left to Right Allow Passive Mode: No Slip Surface Option: Entry and Exit Critical slip surfaces saved: 1 Optimize Critical Slip Surface Location: No Tension Crack Tension Crack Option: (none) FOS Distribution FOS Calculation Option: Constant Advanced Number of Slices: 30 Optimization Tolerance: 0.01 Minimum Slip Surface Depth: 0.1 ft Optimization Maximum Iterations: 2000 Optimization Convergence Tolerance: 1e-007 Starting Optimization Points: 8 fi I e:///Z:/Brett's%201nhoxMorki ng%2OFi I es/4424/existing%20seism i c.htm I 1/3 Packet Pg. 355 8.5.b 7/15/2016 SLOPE/W Analysis Ending Optimization Points: 16 Complete Passes per Insertion: 1 Materials Loose to Medium Dense SAND (Possible Fill) Model: Mohr -Coulomb Unit Weight: 115 pcf Cohesion: 0 psf Phi: 32 ° Phi-B: 0 ° Loose to Medium Dense Existing Fill Model: Mohr -Coulomb Unit Weight: 115 pcf Cohesion: 0 psf Phi: 32 ° Phi-B: 0 ° Dense Native SAND Model: Mohr -Coulomb Unit Weight: 120 pcf Cohesion: 0 psf Phi: 36 ° Phi-B: 0 ° Slip Surface Entry and Exit Left Projection: Range Left -Zone Left Coordinate: (59.827981, 245.12985) ft Left -Zone Right Coordinate: (99.00594, 238.44378) ft Left -Zone Increment: 4 Right Projection: Range Right -Zone Left Coordinate: (116.43694, 230.98942) ft Right -Zone Right Coordinate: (149.22216, 224.06482) ft Right -Zone Increment: 4 Radius Increments: 4 Slip Surface Limits Left Coordinate: (0, 248) ft Right Coordinate: (150, 224) ft Seismic Loads Horz Seismic Load: 0.2 Ignore seismic load in strength: No Regions Material Points fi I e:///Z:/Brett's%201nboxNVorki ng%2OF i les/4424/existing%20seism i c. htm I 2/3 Packet Pg. 356 7/15/2016 SLOPENV Analysis Area (ft') Region 1 Loose to Medium Dense SAND (Possible Fill) 10,21,20,19 72 Region 2 Region 3 Loose to Medium Dense SAND (Possible Fill) 1,4,5,6,7,17,22,15,14,13,12,11 572.5 Loose to Medium Dense Existing Fill 19,9,8,17,22,16,18,20 268 Region 4 Dense Native SAND 3,21,20,18,16,22,15,14,13,12,11,2 6536 Points X (ft) Y (ft) Point 1 0 248 Point 2 0 '190 Point 3 150 190 Point 4 46 248 Point 5 57 70 246 Point 6 242 Point 7 84 240 Point 8 103 238 Point 9 126 226 Point 10 150 224 Point 11 0 240 Point 12 46 240 Point 13 57 240 Point 14 70 238 Point 15 84 238 Point 16 103 229 Point 17 94 239 Point 18 115 221 Point 19 138 225 Point 20 126 222 Point 21 150 220 Point 22 95 237 file:///Z:/Brett s%201nboxNVorki ng%2OFiles/4424/exi sting%20seism ic.htmi Packet Pg. 357 ri 8.5.b G I 1 o a N N N O O NO O O N N N N N 8 0 It 0 cM O N O r .60 0 m w k10 Packet Pg. 358 8.5.b N r- C O O J � N N v/ cc wa W N � C m w G � n do u� �y o rn Rio c r zD U Co N O Q O L- IL I � O O n N N 04 0 07 00 U C o Q K 0 a 0 v 0 0 N O �- N pp N N N N N a- UOilen913 r Packet Pg. 359 8.5.b 7/15/2016 SLOPE/W Analysis SLOPE/W Analysis Report generated using GeoStudio 2007, version 7.11. Copyright © 1991-2008 GEO-SLOPE International Ltd, File Information Title: Paradise Lane Created By: Brett Priebe Revision Number: 19 Last Edited By: Brett Priebe Date: 7/13/2016 Time: 3:33:18 PM File Name: Proposed Static.gsz Directory: Z:\Brett's Inbox\Working Files\4424\ Last Solved Date: 7/13/2016 Last Solved Time: 3:33:23 PM Project Settings Length(L) Units: feet Time(t) Units: Seconds Force(F) Units: Ibf Pressure(p) Units: psf Strength Units: psf Unit Weight of Water: 62.4 pcf View: 2D Analysis Settings SLOPE/W Analysis Kind: SLOPE/W Method: Morgenstern -Price Settings Side Function Interslice force function option: Half -Sine PWP Conditions Source: (none) SlipSurface Direction of movement: Left to Right Allow Passive Mode: No Slip Surface Option: Entry and Exit Critical slip surfaces saved: 1 Optimize Critical Slip Surface Location: No Tension Crack Tension Crack Option: (none) FOS Distribution FOS Calculation Option: Constant Advanced Number of Slices: 30 Optimization Tolerance: 0.01 Minimum Slip Surface Depth: 0.1 ft Optimization Maximum Iterations: 2000 file:///Z:/Brett's`/` 201nboxANorki ng°/u2OFi I es/4424/proposed%20stati c. htm I 1 IS Packet Pg. 360 8.5.b 7/15/2016 SLOPENV Analysis Optimization Convergence Tolerance: 1e-007 Starting Optimization Points: 8 Ending Optimization Points: 16 Complete Passes per Insertion: 1 Materials Loose to Medium Dense SAND (Possible Fill) Model: Mohr -Coulomb Unit Weight: 115 pcf Cohesion: 0 psf Phi: 32 ° Phi-B: 0 ° Loose to Medium Dense Existing Fill Model: Mohr -Coulomb Unit Weight: 115 pcf Cohesion: 0 psf Phi: 32 ° Phi-B: 0 ° Dense Native SAND Model: Mohr -Coulomb Unit Weight: 120 pcf Cohesion: 0 psf Phi: 36 ° Phi-B: 0 ° Structural Fill Model: Mohr -Coulomb Unit Weight: 125 pcf Cohesion: 0 psf Phi: 32 ° Phi-B: 0 ° Concrete Retaining Wall Model: Mohr -Coulomb Unit Weight: 150 pcf Cohesion: 2000 psf Phi: 45 ° Phi-B: 0 ° Slip Surface Entry and Exit Left Projection: Range Left -Zone Left Coordinate: (70,063671, 241.9909) ft Left -Zone Right Coordinate: (93.96481, 239.00352) ft Left -Zone Increment: 4 Right Projection: Range Right -Zone Left Coordinate: (109.61395, 232) ft Right -Zone Right Coordinate: (145.10214, 224.97957) ft Right -Zone Increment: 4 file:///Z:/Brett's%201nboxM/orki ng%20H Ies/4424/proposed%20static.htm I Packet Pg. 361 7/1512016 Radius Increments: 4 SLOPENV Analysis 8.5.b Slip Surface Limits Left Coordinate: (0, 248) ft Right Coordinate: (150, 224) ft Surcharge Loads Surcharge Load 1 Surcharge (Unit Weight): 250 pcf Direction: Vertical Coordinates X ft) Y (ft) 101 233 122 233 Seismic Loads Horz Seismic Load: 0 Regions Material Points Area (ft') Region 1 Loose to Medium Dense SAND (Possible Fill) 9,20,19,18 72 Region 2 Loose to Medium Dense SAND (Possible Fill) 1,4,5,6,7,16,21,14,13,12,11,10 572.5 Region 3 Structural Fill 30,22,21,16 20.5 Region 4 Dense Native SAND 10,11,12,13,14,21,22,28,15,17,19,20,3,2 6537.5 Region 5 Loose to Medium Dense Existing Fill 28,32,8,18,19,17,15 190.5 Region 6 Structural Fill 27,9,18,8,32,23,31,25,24,26 93.25 Region 7 Concrete Retaining Wall 29,28,22,30 6 Points X (ft) I Y (ft) Point 1 0 248 Point 2 0 190 Point 3 150 46 57 70 84 190 248 Point 4 Point 5 246 Point 6 Point 7 242 240 Point 8 126 226 Point 9 150 224 Point 10 0 240 Point 11 46 240 Point 12 57 240 238 Point 13 70 fiI e:///Z:/Bretrs%201nboxNVorki ng%2OFi Ies/4424/proposed%20static.htm I Packet Pg. 362 8.5.b - 7/15/2016 SLOPENV Analysis Point 14 84 238 Point 15 103 229 Point 16 94 239 Point 17 115 221 Point 18 138 1 225 Point 19 126 222 Point 20 150 220 Point 21 95 237 Point 22 100 232 Point 23 122 232 Point 24 130 230 Point 25 125 232 Point 26 136 228 Point 27 140 226 Point 28 101 232 Point 29 101 238 Point 30 100 238 Point 31 122 233.5 Point 32 114 1 232 Critical Slip Surfaces Number _FOS L Center (ft) Radius 1-11 104 2.275 1 (104.693, 241.991) 1 11.137 Slices of Slit) Surface: 104 Entry (ft) Exit (ft) (93.9648, 239.004) (109.614, 232) Slip Surface X (ft) Y (ft) PWP (psf) Base Normal Stress (psf) Frictional Strength (psf) Cohesive Strength (psf) 1 104 93.982405 238.9417 0 3.4983016 2.1859815 0 2 104 94.36253 237.95245 0 65.214684 40.750657 0 3 104 94.86253 236.7663 0 143.76637 104.45238 0 4 1 104 95.25 236.1064 0 191.20869 138.92125 0 5 104 95.75 235.3676 0 245.03882 178.03112 0 6 104 96.2S 234.73895 0 292.96005 212.84793 0 7 8 104 96.75 234.1932 0 0 337.18938 379.22911 244,98243 275,52608 0 104 97.25 233.7137 0 9 104 97.75 233.2894 0 420.1636 305.26672 0 10 104 98.25 232.91245 0 460.75929 334.76122 0 11 104 98.75 232.57715 0 501.59187 364.42782 0 12 104 99.25 232.2792 0 542.99934 394.51211 0 13 104 99.75 232,0152 0 585.15184 425.1377 0 14 104 100.25 231.78245 0 758.09673 550.78951 0 15 104 100.75 231.57895 0 812.87082 590.58522 0 16 104 101.2201 231.41205 0 277,51924 201.62953 0 17 104 101.6956 231.26835 0 308.00136 192.46061 0 18 104 102.20645 231.1384 0 342.01234 213,71303 _0_ 0 19 104 102.7173 231.0338 0 374,56906 _ 234.05673 20 104 103.22815 230.9538 0 404.91431 253.01854 0 21 104 103.73905 230.8979 0 432.21953 270.08074 0 22 104 104.2499 230.86575 i s 0 455.45647 284.60079 0 file:///Z:/Bretf s%201nboxNVorki ng%20Fi Ies/4424/proposed%20stati c.htm I Packet Pg. 363 8.5.b . 7/15/2016 SLOPENV Analysis 23 104 104.76075 230.85715 0 473.60302 295.94001 0 24 104 105.27165 230.87195 0 485.65942 303.47369 0 25 104 105.7825 230,91035 0 490.7043 306.62608 0 26 104 106.29335 230.97255 0 488,02874 304.9542 0 27 104 106.8042 231.05895 0 477.24564 298.21617 0 28 104 107.31505 231.1702 0 458.29619 286.37524 0 29 104 107.82595 231.307 0 431.54319 269,65811 0 30 104 108.3368 231.47035 0 397.66561 248.48905 0 31 104 108.84765 231.6615 0 357,66239 223.49227 0 32 104 109.3585 231.8821 0 312,66846 195.37694 0 04 t K W r C d E t u 2 r� a fi le:///Z:/Brett's%201nbox/Working%20F i I est4424/proposed%20static.htm I Packet Pg. 364 8.5.b O O 1` f0 N N O O O IT CM N N N N UOIIBA013 O u� Z2 O N O O O ff U C m O Q 0 0 0 N O O O O O O O N N � r Packet Pg. 365 8.5.b 7/15/2016 SLOPENV Analysis SLOPE/W Analysis Report generated using GeoStudio 2007, version 7,11, Copyright © 1991-2008 GEO-SLOPE International Ltd, File Information Title: Paradise Lane Created By: Brett Priebe Revision Number: 17 Last Edited By: Brett Priebe Date: 7/13/2016 Time: 3:32:59 PM File Name: Proposed Seismic.gsz Directory: Z:\Brett's Inbox\Working Files\4424\ Last Solved Date: 7/13/2016 Last Solved Time: 3:33:00 PM Project Settings Length(L) Units: feet Time(t) Units: Seconds Force(F) Units: Ibf Pressure(p) Units: psf Strength Units: psf Unit Weight of Water: 62.4 pcf View: 2D Analysis Settings SLOPE/W Analysis Kind: SLOPE/W Method: Morgenstern -Price Settings Side Function Interslice force function option: Half -Sine PWP Conditions Source: (none) SlipSurface Direction of movement: Left to Right Allow Passive Mode: No Slip Surface Option: Entry and Exit Critical slip surfaces saved: 1 Optimize Critical Slip Surface Location: No Tension Crack Tension Crack Option: (none) FOS Distribution FOS Calculation Option: Constant Advanced Number of Slices: 30 Optimization Tolerance: 0.01 Minimum Slip Surface Depth: 0.1 ft Optimization Maximum Iterations: 2000 file:///Z:/Brett's%201nboxNVorking%2OFi les/4424/proposed%20seism ic.hlm I Packet Pg. 366 8.5.b 7/15/2016 SLOPENV Analysis Optimization Convergence Tolerance: 1e-007 Starting Optimization Points: 8 Ending Optimization Points: 16 Complete Passes per Insertion: 1 Materials Loose to Medium Dense SAND (Possible Fill) Model: Mohr -Coulomb Unit Weight: 115 pcf Cohesion: 0 psf Phi: 32 ° Phi-B: 0 ° Loose to Medium Dense Existing Fill Model: Mohr -Coulomb Unit Weight: 115 pcf Cohesion: 0 psf Phi: 32 ° Phi-B: 0 ° Dense Native SAND Model: Mohr -Coulomb Unit Weight: 120 pcf Cohesion: 0 psf Phi: 36 ° Phi-B: 0 ° Structural Fill Model: Mohr -Coulomb Unit Weight: 125 pcf Cohesion: 0 psf Phi: 32 ° Phi-B: 0 ° Concrete Retaining Wall Model: Mohr -Coulomb Unit Weight: 150 pcf Cohesion: 2000 psf Phi: 45 ° Phi-B: 0' Slip Surface Entry and Exit Left Projection: Range Left -Zone Left Coordinate: (70.063671, 241.9909) ft Left -Zone Right Coordinate: (93.96481, 239.00352) ft Left -Zone Increment: 4 Right Projection: Range Right -Zone Left Coordinate: (109.61395, 232) ft Right -Zone Right Coordinate: (145.10214, 224.97957) ft Right -Zone Increment: 4 file:///Z:/Brett's%201nboxNVorki ng%2OFi les/4424/proposed%20seism ic.htm l Packet Pg. 367 8.5.b 7115/2016 SLOPENV Analysis Radius Increments: 4 Slip Surface Limits Left Coordinate: (0, 248) ft Right Coordinate: (150, 224) ft Surcharge Loads Surcharge Load 1 ' Surcharge (Unit Weight): 250 pcf Direction: Vertical Coordinates X (ft) Y (ft) 101 233 122 233 Seismic Loads Horz Seismic Load: 0.2 Ignore seismic load in strength: No Regions Material Points Area (ftz) Region 1 Loose to Medium Dense SAND (Possible Fill) 9,20,19,18 72 Region 2 Loose to Medium, Dense SAND (Possible Fill) 1,4,5,6,7,16,21,14,13,12,11,10 572.5 Region 3 Structural Fill 30,22,21,16 20.5 Region 4 Dense Native SAND 10,11,12,13,14,21,22,28,15,17,19,20,3,2 6537.5 Region 5 Loose to Medium Dense Existing Fill 28,32,8,18,19,17,15 190.5 Region 6 Structural Fill 27,9,18,8,32,23,31,25,24,26 93.25 Region 7 Concrete Retaining Wall 29,28,22,30 6 Points X (ft) Y (ft) Point 1 0 248 Point 2 0 190 Point 3 _ 150 190 Point 4 46 248 Point 5 57 246 _Point 6 Point 7 70 242 84 240 Point 8 126 226 Point 9 150 224 Point 10 0 240 Point 11 146 240 Point 12 1 57 240 fil e:///Z:/Brett's%201nboxNVorking%2OFiles/4424/proposed%20seismic.htm I Packet Pg. 368 8.5.b 7/15/2016 Point 13 70 238 238 Point 14 84 Point 15 103 229 Point 16 94 239 Point 17 115 221 Point 18 138 225 Point 19 126 222 Point 20 150 220 Point 21 95 237 Point 22 100 232 Point 23 122 232 Point 24 130 230 Point 25 125 232 Point 26 136 228 Point 27 140 226 Point 28 101 232 Point 29 101 238 Point 30 100 238 Point 31 122 233.5 Point 32 114 232 Critical Slip Number 1 1 97 SLOPENV Analysis Surfaces FOS I Center (ft) Radius (ft) Entry (ft) Exit (ft) 1.591 1 (132.882, 296.147) 72.209 1 (87.9716, 239.603) (145.102, 224,98) Slices of Slip Surface: 97 Slip Surface X (ft) Y (ft) PWP (psf) Base Normal Stress (psf) Frictional Strength (psf) Cohesive Strength (psf) 1 Y2 97 88.713005 239.0295 0 42.992028 26.864401 0 1 97 90.19578 237.91275 0 124.27827 77.65768 0 3 97 91.70288 236.8377 0 195.52228 142.05525 0 4 97 93.234295 235.803 0 267.77241 194.54804 0 5 97 94.5 234.98615 0 327.91773 238.24618 0 6 97 95.833335 234,1742 0 384.80732 279.57888 0 7 97 97.5 233.20755 0 446.57292 324.45422 0 8 97 99.166665 232.29905 0 505.63467 367.36509 0 9 97 100.5 231.60815 0 668.61993 485.78081 0 10 97 101.31695 231.20325 0 237.24045 172.36528 0 11 97 102.6644 230.5743 0 1 296.03918 184.98581 0 12 97 104.7254 229.663 0 384.77726 471.66952 240.43552 294.73183 0 0 13 97 106.7864 228.82715 0 14 97 108.84745 228.0639 0 557.81471 348.56132 0 15 97 110.9085 227.37085 0 643,91102 402.36026 _ 0 16 97 f 112.9695 226.74595 0 1 730.25756 456.31557 0 17 97 115 226.1947 0 819.69278 512.2009 0 18 97 117 225.7136 0 911.75937 569,73049 0 19 97 119 225,2922 0 1002.2954 626.30365 0 20 97 121 224.92945 0 1089.4423 680.75909 0 21 97 122.75 224.6563 0 1025,4207 640.75395 0 I file:///Z:/Brett's%201nboxNVorking%2OF iles/4424/proposed%20seism i c.htm Packet Pg. 369 7/15/2016 SLOPENV Analysis 22 97 124.25 97 125.5 97 �127 124,4197 224.318 0 0 988.99019 958,989 617,98966 0 _ 23 599.24284 0 24 224.1849 0 921.17833 575.61611 0 25 97 129 130.9435 224.04935 0 855.26158 534.42675 0 26 97 223.97015 0 784.24974 490.05363 0 27 97 132.8305 223.94415 0 709.86293 443.S7159 0 28 97 134.887 223.9744 0 613.99475 383.6665 0 29 97 137 224.06245 0 479.68288 299.73913 0 30 1 97 139 224.20465 0 318.71444 199.15489 0 31 97 141.3494 224,44905 0 176.96028 110.57706 0 32 1 97 143.90045 224.794 0 58.454018 36.526124 0 0 a m m c c L 0 U) m d L Q V ��L♦ V r 0 CD r file:///Z:/BretVs%201nboxlWorking%2OFilesl"244woposed%20seism ic.htmi 5/5 Packet Pg. 370 HECEIVED MAY 2 6 2016 DEVELOPMENT SERVICES CTR. CITY OF EDMONDS April 5, 2016 Updated May 6, 2016 ES--442..4 STREET FILE Echelbarger Investments, LLC 4001 -- '198t" Street Southwest, #2 Lynnwood, Washington 98036 AttE�ntion: Mr. Todd Echelbarger Subject: Updated Geotechnical Evaluation 523 Paradise Lane Edmonds, Washington Earth Solutions NW i_Lc CITY Copy Ref(-rence: Insight Engineering Co. Grading and TESC plan, dated March 11, 2016 James P. Minard Geologic Map of Edmonds, dated 1983 USDA Natural Resources Conservation Service (NRCS) Online Web Soil Survey (WSS) resource Stormwater Management Manual for Western Washington Volume III, dated February 2005 City of Edmonds online GIS resource City of Edmonds, Washington Community Development Code, Chapter 23.80 Dear Mr. Echelbarger: • Geotechnical Engineering • Construction Monitoring • Environmental Sciences As requested, Earth Solutions NW, LLC (ESNW) has updated this geotechnical evaluation letter for the proposed single-family residence. The undersigned staff engineer observed the excavation of three test pits within the property on March 15, 2016. '1805 - 136th Place N:E., Suite 201 • Bellevue, WA 98005 • (425) 449-4704 • FAX (425) 449-47-11 Packet Pg. 371 Echelbarger Investments, LLC April ti, 2016 Updated May 6, 2016 eroj!i-t Description 8.5.b ES - Page 2 the slabject site is located at 523 Paradise Lane in Edmonds, Washington, as illustrated on the attached Vicinity Map (Plate 1). The site consists of a single residential tax parcel (Snohomish Clounty parcel number 00646500000300) covering approximately 0.20 acres of land area. The :site is currently vacant and overgrown with brambles. We understand previous grading activity has been conducted on site while adjacent properties were developed. The site moderately �E descends to the northeast; total elevation change across the site is approximately 25 feet. The Q. approximate local topography and property limits are illustrated on the attached Test Pit w Locations Plan (Plate 2). 0 We understand a single-family residential structure and associated improvements will be constructed at the subject property. We understand infiltration system such as rain gardens will o be utilized as part of the storm drainage design for the new single-family residence. L Q Subsurface Conditions 6 •L As part of this geotechnical evaluation, three test pits were excavated within the property for the U purpose of assessing the soil and groundwater conditions. The test pits were advanced to a o maximum depth of approximately eight feet below existing grades. The test pit locations are displayed on the attached Test Pit Location Plan (Plate 2). Topsoil was observed extending to depths of approximately two=to eight inches below existing grades, at test pit locations. Underlying the topsoil, fill material was observed at two test pit locations (TP-2 and TP-3). The fill material observed at TP-3 consisted of poorly graded sands with silt and gravel (Unified Soil Classification: SP-SM) and silty sands with gravel (SM). The fill matffial Was observed to be in a loose to medium dense condition and extended to a depth of a.bOLIt 'three and one-half feet below existing grades. Fill material observed at TP-2 consisted primarily of silty sands with gravel (SM) and well graded sand with gravel (SW-SM); material was observed to be in a loose to medium dense condition. Plastic, metal, and wood debris were also observed in fill rjaaterial to a depth of approximately six feet below existing grade at TP-2. Soil conditions observed underlying the topsoil at TP-1 and underlying fill at TP-3 primarily consisted of native poorly graded sand with silt (SP-SM) and poorly graded sand (SP). The native sand soils were generally observed to be in a medium dense condition. Please reference the attached test pit logs for a more detailed description of subsurface conditions. At the time of our exploration on March 15, 2016, the groundwater table was not encountered to a depth of eight feet below existing grades. Reviow of geologic mapping of the area indicates the site is underlain by Vashon advance outwash (Qva) deposits. The referenced NRCS soil survey identifies Everett very gravelly sandy loam as being present on the site. Everett series soils formed in glacial outwash. The soil native conditions observed at the test pit locations were generally consistent with outwash deposits. Packet Pg. 372 Echelbalrger Investments, LLC April :5, :2016 Updated May 6, 2016 8.5.b ES - Page 3 Geotoclhnical Considerations Based on the results of our study, the proposed single-family structure can be supported on oonventional spread and continuous footings bearing on undisturbed competent native soil, recc�mpacted native soil, or new structural fill. Based on the soil conditions encountered at the 'test sates, competent native soils suitable for support of foundations should be encountered at depths of approximately two and one-half to four feet below existing grades. � 0 Q. The soils encountered at the test pit locations generally have a' moderate to high sensitivity to moisture based on the fines content of the soil. Compaction of the soil to the levels necessary for urse as structural fill .will be difficult during wet weather conditions. Where loose or M unsuitable soil conditions, are encountered at foundation subgrade elevations during site preparation activities, such as fill material observed at TP-2, compaction of the soils to the .specifications of structural fill, or overexcavation and replacement with granular structural fill will be necessary, Structural fill should consist of suitable granular soils compacted to 90 percent of a` Modified Proctor. Organic material exposed at foundation subgrade elevations must be removed and grades restored with structural fill. L U Provided the structure will be supported as described above, the following parameters can be o Used for design of the new foundations: CD t Allowable soil bearing capacity 2,500 psf • Passive earth pressure 300 pcf (equivalent fluid) 0 Coefficient of friction 0.40 A one-third increase in the. allowable soil bearing capacity can be assumed for short-term wind and .seismic loading conditions. With structural loading as expected, total settlement in the range of one inch is anticipated, with differential settlement of about one-half inch. The majority of the settlements should occur during construction, as deaid loads are applied. Critical Areas Based on a cursory review of the referenced City of Edmonds online GIS resource, the site is mapped as a landslide and erosion hazard area. After review of the referenced grading plan with topography and our visual observations during the subsurface fieldwork, the site contains slopE!s with gradients in excess of 40 percent. With respect to the native Everett series soils encountered during our fieldwork, we reviewed the referenced Edmonds Community Development Code (ECDC) chapter, for applicability of erosion 'and landslide potential to the development within the property boundaries. Earth Solutions NW, LLC Packet Pg. 373 Echelbarger Investments, ILLC April 5), 2-016 Updated May 6, 2016 Erosion Hazard 8.5.b ES - Page 4 Pursuant to ECDC Chapter 23.80.020(A), erosion hazard areas are defined as lands or areas under4n by soils indentified by the USDA Soil Conservation Service as having a "moderate to severe," "severe," or "very severe" rill and inter -rill erosion hazard. This includes, but is not limited to, the following soil series: Alderwood soils (15 to 25 percent slopes), AldKwood/Everett series 1(25 to 70 percent slopes), and Everett series (15 to 25 percent �E slopes). a As outlined in the referenced letter, Everett very gravelly sandy loam is representative of the 4 site soils. In steeper slope settings, these soils are typically associated with high erosion M hazard potential, especially during the wetter, winter months. It'should be noted that based on our investigation and site reconnaissance, areas of severe erosion are not present. In any casfi, however, provided appropriate erosion and sediment control (ESC) measures are incorporated into final designs, erosion potential can be adequately mitigated during a construction. In our opinion, based on our experience with similar projects in similar settings, m the permanent landscaping and drainage control measures will adequately mitigate the potential for erosion with, respect to the proposed final development. Site -specific ESC measures were prepared by the project civil engineer and can be found within the submittal plan set. Based on our review appropriate erosion control elements have been incorporated into the plans. 0) Landslide Hazard Pursuant to ECDC Chapter 23.80.020(B), landslide hazard areas are areas potentially subject to landslides based on a combination of geologic, topographic, and hydrologic factors. Within the city/ of Edmonds landslide hazard areas specifically include: Areas of ancient or historic failures in Edmonds which include all areas within the earth subsidence and landslide hazard area as identified in the 1979 report of Robert Lowe Associates and amended by the 1985 report of GeoEngineers, Inc. Any area with a slope of 40 percent or steeper and with a vertical relief of 10 or more feet except areas composed of consolidated rock. Any area potentially unstable as a result of rapid stream incision or stream bank erosion, and; Any area located on an alluvial fan, presently subject to, or potentially subject to, inundation by debris flow or deposition of stream-transport"ed sediments. Earth Solutions NK LLC Packet Pg. 374 Echelbarger Investments, LLC April 5, 2016 Updated May 6, 2016 8.5.b ES - Page 5 With respect to the subject site, a relatively localized area meeting the definition of a landslide hazard (40 percent or steeper slopes) is located in the northwest corner of the property. A email section of the slope will be modified in order to construct the proposed single-family residence; the northwest area of the residence is located within the 40 percent slope area. A ten -foot -tall rockery is located on the north side of the site; this rockery was constructed as part of the apartment development to the north and was observed to be in a stable condition. After construction of the residence, the area to the north/northwest will be regraded and the slope will be clecmased. Due to the relatively limited extent of the slope area and inherent nature and stability of the advanced outwash deposits identified onsite, the proposed single-family residence is not expected to adversely impact the descending: slope areas northwest of the development. Based on our review and investigation, it is our opinion that stability will be maintained and the potential for a landslide should be characterized as very low. 18eisrnic Considerations The 2012 IBC recognizes ASCE for seismic site class definitions. If the project will be permitted Linder the 2012 IBC, in accordance with Table 20.3-1 of ASCE, Minimum Design Loads for Buildings and Other Structures, Site Class D, should be used for design. In our opinion, the site is, not susceptible to liquefaction. The soil relative density and the absence of an established shallow groundwater table is the primary basis for this opinion. Clrainamo Surface grades must be designed to direct water away from the building. The grade adjacent to the building should be sloped away from the building at a gradient of at least 2 percent for a horizontal distance of ten feet. In our opinion, perimeter footing drains should be installed at or below -the invert of the building footings. Infiltration Evaluation We understand an infiltration system such as rain gardens will be utilized for on -site infiltration. For design, the long term infiltration rate was evaluated based on the criteria specified in the refer,�nced 2005 stormwater manual (Section 3.3.6). Table 3.7, of the referenced stormwater manual provides criteria for estimating the long term infiltration rate based on sieve analysis data and soil classification. Based on the sieve analysis data from soil samples collected at test pits TP-1 and TP-3, the soil is classified as coarse sand to sand (USDA Classification) and ctlassifias as hydrologic soil group B. Given the sieve analysis testing and observation of soil conditions by the undersigned during the field exploration, the criteria specified in Table 3.7 of the refemmced stormwater manual is an acceptable method for deriving a long term infiltration rate. Eased on review of the soil data and referenced stormwater manual assuming a sand soil condition at the infiltration surface, the following long term infiltration rate is recommended for design; Recommended Long Term Infiltration Rate 2.0 in./hr_ r Earth Solutions NW, LLC Packet Pg. 375 Echelbarger Investments, LLC April 15, 2016 Updated May 6, 2016 8.5.b ES - Page 6 The geotechnical engineer=` should observe the excavations for the proposed infiltration system to confirm soil conditions at the time of construction. We recommend an emergency overflow provision be included in the infiltration system design, Site Suitability Criteria (SSC) Per section 3.3.7 of the referenced storrnwater manual, the following site suitability criteria were �rnalyZecl. iSC--4. To be considered suitable -for treatment, the short-term infiltration rate should be less than 2.4 in./hr; however, long-term infiltration rates of up to 2.0 in./hr *can be considered if the soil pos,let,ses adequate treatment qualities, per SSC-6 (see below). ;..iSC•-5 During our subsurface exploration complete impermeable layer or groundwater table to a on review of monitoring wells in the area, we five feet below bottom of the infiltration system SSC-6 d on March 15, 2016, we did not encounter an depth of eight feet below existing grade. Based expect the groundwater table to be greater than Due to the relatively "clean" characteristics of the native sands, some amendment of the sands may bo necessary to meet SSC-6 treatment criteria. ESNW can complete further laboratory tasting to evaluate treatment suitability. SSC.-7 Based on the location of the proposed infiltration system and the topography of the surrounding area, in our opinion, there will likely be no adverse effects caused by seepage zones on nearby building foundations, basements, roads parking lots or sloping sites. Limitations The, recommendations and conclusions provided in this geotechnical evaluation letter are professional opinions consistent with the level of care and skill that is typical of other members in the profession currentlypracticing under similar conditions in this area. A warranty is not express ed or implied. Variations in the soil and groundwater conditions observed at the test pit locations may exist, and may not become evident until construction. ESNW should reevaluate the conclusions in this geotechnical evaluation letter if variations are encountered. r 0 a as U r_ M L 0 0 M L Q r •L U 0 Earth Solutions NW, LLC Packet Pg. 376 8.5.b Echelbarger Investments, LLC ES - April 5, 2016 Page 7 Updated May 6, 2016 Should you require additional information, or have questions, please call; ,Sincerely, (EARTH SOLUTIONS NW . LLC ()VAD A 00 5 & �� ,•r c � '�.36018 r �wv, Brett'i. Priebe, E.I.T. Raymond A. og as P.E. "Staff Engineer Principal Attachments: Vicinity Map (Plate 1) Test Pit Location Plan (Plate 2) Retaining Wall Drainage Detail (Plate 3) Footing Drain Detail (Plate 4) Test Pit Logs Grain Size Distribution Earth Solutions NW, LLC Packet Pg. 377 z O W �u Gi— Cf) jU _ o frl N Sll (D o g Q S n li m O O O CD 73 E n O g o O c CDo CD Q 1 O � N (D v rn o sv o M w Co m � AA Z O m m 2 O n � n (D Q � _ W m i? O v (D (D < _ -, -6 O (n -CC 0- N CDrQ �G (D r rn (n v v (D ill O (D O z i4 • r. 1 4 F 4,41 F 9� I a av rr Atl�ln'^.I ai o . gTfl i ' S 'tic t M1 Cq wkq '.3 ' JT. ;� ��r`'3 Dip w. x •� ..t, *r 2—w— iliiWsS ilz- 7LfLc� � N n _ul Rqv LIPAT � Ti 11I — ii MW villa �afl� v ATIVAsli 22 ;M. 61 ai N Y!. ar w- Attachment: Exhibit 2 - Geotechnical Report Sample (1901 : Critical Areas Ordinance Report) m m Z o�a En' m (u o Z c-o U � nsv �'�� O ,< vim o 27 v m o = o -0 9' 3 : o a� on M o 9- CD � 0 �O - �3 CD .G O aCD N W o 3 Q CD M < c 2— T ('D(D 0- (D O � (D vOi �- ( Sv (D (n O C O fll O C — � (D CD 'moo c � 2DD O M -0 fll � � O O � 0 0)CD 0 (D n = O c m (D - v sZ C 0 pN O [T O CD a) (D N ci 4l =nCD O- oCo m o (D W. (D C1 (Q w ZD 0 0 7 (D 0 77 � Q � G cf) m m 0 4- CD N N 0 0 G v o m • Z 0 N 4�, N A Q (-HD 3 �c O cn O � CD U) v O Z cD O � u � Cn MM> 0 a Z-0 /r- 0 n O YJ M Cn a- 3 Z rr �r Q N- O CQ CD 0 0-)-. 0 Z :3 0 O E- Attachment: Exhibit 2 - Geotechnical Report Sample (1901 : Critical Areas Ordinance Report) FO P U EE rn�03 (D Z 0 m � v. a v. o h m (D � � o( T. o0��. �02 ��m=. -0 =r v �, L cQ i O 0 o o� M 1c W (n 77 o� c WCr vm 4tcn 0 -,� t-, �o �, (n =5 v � to N 0 In � cn 0 W fl1 CD - Q- O -0 a 0- -0 _ CD m 7- ZN (OD 0 cn :3 �o C G (n E F. (D (D Cn Q (D () 77 L (D Q cf) m zn D O= > o w z Q z D m nD m iD 3 O � :3 Cn CD o Z CC Q CD wo U� z _ Oz0 -� v o ((D � 0 I Z7 CD M O o-0 m o 0 0 D w N �> m r- 0 0 0 0 0 00 0 0 O 0 0 00 °O 'o O 0 00 0 0 (b 00 ° ° 00 CO 00 ° 00 ° 0 ° O 0 0 O oO 0 0 o 0 p 0 0 O 000 ° o 0000 000 0 0 0 O 0 0 ° 0 ° O o eo ° ° O 0° 0 00 O o 0 0 0 p 0 o °O 0p 0 0 0 0 0 op o 0 0 0 ° o °O 00 O 000 00 0 00 o a0 O ° O 00 0 0 ° 00 o° O ° ° ° ° O ° 0 0 0 ° O O o o° °O o o �°° ° o ° ° o 0 ° 0 ° eo 0° °O o 0 ° 00 a0 ° 0 �0 ° 0 0o 00 0 0 ° 0 0 00 0 0 0 10 ° 0 00 L 0 0 ° O ° 0% O o00 00 0 0 o OO O °Oo 0 �0 O ° O° O 0 �J 00 00 00 /'� 0 0° p 0 00 ° 0 O 0 D 0° 0 00 0 ° �0 000 o O °O) 0 00 Q 00 ° - 0 fl 0 0 O° 0 00 0 Oo co =1 � Attachment: Exhibit 2 - Geotechnical Report Sample (1901 : Critical Areas Ordinance Report) Cq 7 I 8.5.b I Perforated Rigid Drain Pipe (Surround with 1" Rock) NOTES: • Do NOT tie roof downspouts to Footing Drain. a Surface Seal to consist of 12" of less permeable, suitable soil. Slope away from building. LEGEND: Surface Seal; native soil or other low permeability material. ti;ti••.-w• 1 Drain Rock SCHEMATIC ONLY - NOT TO SCALE NOTACONSTRUCTION DRAWING Packet Pg. 381 8.5.b MC Of' U N, MO OF SIV N1 Earth Solutions NWLLC SOIL CLASSIFICATION CHART SYMBOLS TYPICAL MAJOR DIVISIONS GRAPH LETTER DESCRIPTIONS CLEAN ' • GW WELL -GRADED GRAVELS, GRAVEL SAND MIXTURES, LITTLE GRAVEL GRAVELS OR NO FINES AND . GRAVELLY (LITTLE OR NO FINES) GP POORLY-GRADED GRAVELS, GRAVELSAND MIXTURES, Qp� b - LITTLE OR ES COARSE- SRAINED MORE THAN GRAVELS WITH n �° a° b GM SILTY GRAVELS, GRAVEL -SAND- SOILS 50% FINES _ SILT MIXTURES OF COARSE ❑ o FRACTION RETAINED ON NO. 4 SIEVE (APPRECIABLE GC CLAYEY GRAVELS, GRAVEL -SAND - AMOUNT OF FINES) CLAY MIXTURES RE THAN 50% SAND CLEAN SANDS Sw WELL -GRADED SANDS, GRAVELLY SANDS, LITTLE OR NO FINES MATERIAL IS AND AGER THAN SANDY - D. . 200 SIEVE SIZE SOILS (LITTLE OR NO FINES) SP POORLY -GRADED SANDS, GRAVELLY SAND, LITTLE OR NO FINES SANDS WITH FINES `` ` SM SILTY SANDS, SAND - SILT MIXTURES MORE THAN 50% OF COARSE FRACTION PASSING ON NO. 4 SIEVE (APPRECIABLE AMOUNT OF FINES) S+C CLAYEY SANDS, SAND - CLAY MIXTURES INORGANIC SILTS AND VERY FINE ML SANDS, ROCK FLOUR, SILTY OR CLAYEY FINE SANDS OR CLAYEY SILTS WITH SLIGHT PLASTICITY SILTS INORGANIC CLAYS OF LOW TO FINE NE AND LIMIT CL MEDIUM PLASTICITY, GRAVELLY 3R LESS CLAYS LESS THAN 50 CLAYS, SANDY CLAYS, SILTY SOILS CLAYS, LEAN CLAYS OL ORGANIC SILTS AND ORGANIC T SILTY CLAYS OF LOW PLASTICITY RE THAN 50% MATERIAL IS MH INORGANIC SILTS, MICACEOUS OR DIATOMACEOUS FINE TALLER THAN SAND OR �. 200 SIEVE SILTY SOILS SIZE SILTS AND GREATER LIQUID EATER 50 CLAYS CH INORGANIC CLAYS OF HIGH PLASTICITY OH ORGANIC CLAYS OF MEDIUM TO _-- --�1 HIGH PLASTICITY, ORGANIC SILTS HIGHLY ORGANIC SOILS �'• •!' P, I,-- •�'� PT PEAT, HUMUS, SWAMP SOILS WITH L11 HIGH ORGANIC CONTENTS DUAL SYMBOLS are used to indicate borderline soil classifications. The discussion in the text of this report is necessary for a proper understanding of the nature of the material presented in the attached logs. O CD Packet Pg. 382 Earth Solutions NW 1805 - 136th Place: N.E., Suite 201 Bellevue, Washington 98005 Telephone: 425-449-4704 VAN Fax: 425-449-4711 CLIENT _Fcheilbarge_r Investments LLC PROJECT NUMBER 4424 DATE SI-ARTED 3115/16 COMPLETED 3/15/16 EXCAVATION CONTRACTOR Client Provided EXCAVA'nioN METHOD LOGGED I3Y BJP CHECKED BY HTW NOTES _Depth of Topsoil & Sod 2"- 4":_brambles wood debris 8.5.b TEST PIT Wmbi M_� PAGE 1 OF 1 PROJECT NAME Paradise Lane PROJECT LOCATION - Edmonds Washington GROUND ELEVATION - 230 ft TEST PIT SIZE GROUND WATER LEVELS: AT TIME OF EXCAVATION AT END OF EXCI VATION — AFTER EXCAVATION -- o ru ll iY_ r� iJ .7 x'z rn TESTS U N U Q O cY 'i c7 1` 0 MATERIAL DESCRIPTION c M Brown poorly graded SAND with silt and gravel, loose to medium dense, moist (Native) O 0 0 m Q MC = 13.90% 6 Fines = 6.90% [USDA Classification: brown stightly gravelly SAND) L SP- -becomes medium dense U SM 0 a) -becomes dense = MC 8.40% Gs Q. E cv s s -cobbles N . - Brown poorly graded SAND with gravel, dense, rnoist-- - — — 0 SP. X Q' m ° MC = 6.80 /o — 3.[1 Test pit terminated at 8.0 feet below existing grade. No groundwater encountered during .2 excavation. c Bottom of test pit at 8.0 feet. a� 0 am O N t X W r C d t v ry r r Q Packet Pg. 383 J 8.5.b [ Earth Solutions NW 1805 - 136th Place N.E., Suite 201 Bellevue, Washington 98005 Telephone: 425-449-4704 Fax: 425-449-4711 CLIENT Echelbarger Investments LLC. PROJECT HURIBER 4424 DATE S'fAIITED 3/15/16 COMPLETED 3/15/16 EXCAVATION CONTRACTOR Client Provided EXCAVATION IMETHOD LOGGED BY BJP CHECKED BY HTW NOTES _ Dopth pf Topsoil 4 _hod 6"'- W: brambles, wp00 dab6s L.I I T EL )- EC U IL '� c� TESTS U (L O 0 i77 0 TEST PIT NUMBLrP=z PAGE 1 OF 1 PROJECT NAME Paradise Lane A_ PROJECT LOCATION Edmonds, Washington _ GROUND ELEVATION 232 ft TEST PIT SIZE GROUND WATER LEVELS: AT TIME OF EXCAVATION AT END OF EXCAVATION -- AFTER EXCAVATION -- MATERIAL DESCRIPTION Brown silty SAND with gravel, loose to medium dense, moist (Fill) SM TPSL '--' ` 2.0 Dark brown TOPSOIL, loose to medium dense, moist Brown silty SAND with gravel, medium dense, moist (Fill) MC = 8.90% SM Dark brown well graded $AN❑ with gravel and silt, loose to medium dense, moist (Fill) 5 MC = 15.00% Fines = 11.00% SW- [USDA Classification: dark brown slightly gravelly SAND] SM -plastic and metal debris -glass bottle, wood debris MC = 16.90% Test pit terminated at 7.0 feet below existing grade. No groundwater encountered during excavation. Bottom of test pit at 7.0 feet. Packet Pg. 384 1 Earth Solutions NW 1805 - 136th Place N.E., Suite 201 Bellevue, Washington 98005 Telephone: 42 5-449-4704 Fax: 425-449-4711 CLIENT Echelbarger Investments „LLC_ PROJECT NUMBER 4424 DATE S'1'ARTE:D 3/15/16 T COMPLETED 3/15/16 EXCAVATION CONTRACTOR Client Provided EXCAVATION METHOD LOGGED BY BJP CHECKED BY HTW NOTES Dapth of Topsoil.& Sod 4"•- 6": brambles wood debris _ ._.._......._ _ TEST PIT NUMBLK PAGE 1 OF 1 PROJECT NAME Paradise Lane PROJECT LOCATION Edmonds, Washington _ GROUND ELEVATION 238 ft TEST PIT SIZE GROUND WATER LEVELS: AT TIME OF EXCAVATION AT END OF EXCAVATION -- AFTER EXCAVATION = w p p_ IL Fr- in ..1s n-:] ,5 :r .Z cn TESTS v� U O MATERIAL DESCRIPTION SP_ Brawn poorly graded SAND with silt and gravel, loose to medium dense, moist (Fill) SM Brown silty SAND with gravel, loose to medium dense, moist (Fill) �. MC = 9.50% SM 3 S -roots MC = 6.80% Light brown poorly graded SAND with gravel, medium dense, moist (Native) Fines = 1.60% [USDA Classification: light brown very gravelly coarse SAND] 5 -cobbles SP• -oxide staining MC = 5.40% 8.0 [USDA Classification: light brown very gravelly SAND] Fines = 0.80% _ Test pit terminated at 8.0-feet below existing grade. No groundwater encountured during excavation. Bottom of test pit at 8.0 feet. Packet Pg. 385 Earth Solutions NW GRAIN SIZE DIST 8.5.b 1805 - 136th Place N.E., Suite 201 Bellevue, WA 98005 Telephone: 42 5-2 84-3 3 00 CLIENT Echelbarger Westments LLC - . -_ ._ PROJECT NAME Paradise Lane PROJECTNUMBER _ES-4424 _ PROJECT LOCATION Edmonds U.S. SIEVE OPENING IN INCHES I U.S- SIEVE NUMBERS HYDROMETER w- z: C5 a� a' LLD �y r z: Ld 0 Cc-, LLl a. 'I 00 95 90 85 80 '75 70 (35 (30 55 50 45 40 35 30 25 20 15 10 5 0 fill i ii �C .C11313LES )clmen Identification TP-1 2.50ft. _M 'TP-2 5.00ft. ■ _ 'T'P-11 4.00ft. * F'1"P_'Z � 8.00ft. Specimen Identification TP-1 2.5ft. 0 M _ w'7,P-2 5.0ft. 4.0ft. it �TP_ _-. �^ 8.0ft. GRAIN SIZE IN MILLIMETERS GRAVEL SAND coarse SILT OR CLAY �� fine coarse medium fine � Classification _ USDA: Brown Slightly Gravelly Sand'. USCS: SP-SM> USDA: Dark Brown Slightly Gravelly Sand. USCS: SW-SM with Gravel. US5DA: Light Brown Very Gravelly Coarse Sand. USCS: SP with Gravel. USDA: Light Brown Vary Gravelly Sand. USCS: SP with Gravel. D100 D60 D30 D10 19 0.41 0.213 0.108 19 0.939 0.302 37.5, 4.122 0.541 0.266 37.5 4.167 0.517 0.276 PL I PI I %Silt x LU CcE U� 1.03 H 1.49 Q 4E 0.27 5C 0.223 12 6.9 _ 11.0 _ T 1.6 0.8 ._� Packet Pg. 386 8.5.c CITY COPY 2ZI(y 17 12.E Altmann Oliver Associates, LLC AOA 1'() Box 578 1:;u11minn. Wk51801 1 1111i(c ( ]" )1 :i:S;S-I:i:S:, I;1% I I!: I :S:S:S-I:OWI I"MI'101lilt(']11:11 Ifl.11111ing & kindscaln. .\t'cl1I1vrLl1l-c October 26, 2016 Charlie Guyot 13931 Par PI. NE Seattle, WA 98125 cguyot@buildingconceptsnw.com SUBJECT: Wetland and Stream Reconnaissance for: 759 Cedar Street, Edmonds, WA City File #CRA 2016-0112 Dear Charlie: AOA-5301 f 1 F �1 � U JAN 05 2017 77, C) VWPMENT SERVICES CTFL L 01v CF EDMD" °a On October 25, 2016 1 conducted a wetland and stream reconnaissance on and adjacent to the subject property utilizing the methodology outlined in the May 2010 Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Western Mountains, Valleys, and Coast Region (Version 2.0). The site is currently developed with a single-family residence, detached garage, and associated yard areas. Topography on the property slopes gently down from east to west. No wetlands or streams were identified on the site. Off -Site Wetland to Northeast During the reconnaissance a wetland was observed off -site to the northeast. This wetland consists of a series of small seeps on a slope that drain down from southeast to northwest. Runoff from the wetland enters a culvert along the east side of the 8th Ave. S. right-of-way. The off -site wetland is currently completely separated from the subject property by an existing paved driveway/alley and associated maintained lawn located within the 8th Ave. S. right-of-way (Photo 1). Wetlands that have potential buffers that are interrupted by existing development are exempted by the City of Edmond per ECDC 23.40.220.C.4 if they are determined to be functionally isolated from the proposed development. Packet Pg. 387 8.5.c Charlie Guyot October 26, 2016 Page 2 Photo 1: View of driveway, alley, and lawn separating project site on left from off -site wetland in the upper right corner. ECDC 23.40.220.C.4: Development Proposals within Interrupted Stream or Wetland Buffers. Adjacent areas that may be physically separated from a stream or wetland due to existing, legally established structures or paved areas may be exempted from the prescribed buffer widths if proven scientifically to be functionally isolated from the stream or wetland. The director will require the applicant to provide a site assessment and functional analysis documentation report by a qualified critical area consultant that demonstrates the interrupted buffer area is functionally isolated. The director shall consider the hydrologic, geologic, and/or biological habitat connection potential and the extent and permanence of the physical separation; Packet Pg. 388 8.5.c Charlie Guyot October 26, 2016 Page 3 The project site does not provide any hydrologic, geologic, or habitat functions to the wetland. The site slopes down from east to west so that runoff from the property drains in the opposite direction from the wetland. Therefore the site is not providing any water quality maintenance or stormwater storage functions that could potentially benefit the wetland. The subject property is currently developed and does not contain any native plant communities. In addition, the area of the right-of-way adjacent the project site consists entirely of pavement and mowed lawn and does not provide any significant habitat functions to the wetland. Furthermore, the existing pavement within the potential buffer from the wetland is permanent and would only get larger with continued right-of-way improvements. Conclusion The potential buffer from the off -site wetland to the northeast is completely separated from the project site by the existing pavement located within the 8' Ave. o S. right-of-way. Any area of the subject property that might be located within the potential buffer does not provide any hydrologic, geologic, or habitat functions to the r wetland and would therefore meet the exemption provisions of ECDC 23.40.220.C.4. `o 0- If you have any questions regarding the reconnaissance, please give me a call. Sincerely, ALTMANN OLIVER ASSOCIATES, LLC John Altmann Ecologist Packet Pg. 389 Xfwi..R6cording Return to: 201611300203 4 PGS 11/30/2016 9:35am 76.00 SNOHOMISH COUNTY, ARINGTON City.cferk" 0 City of-E&A6nds 121 5" Av?6`ue--X Edmonds; 980�0.. ,w 0 .2 NOTICE:OF--pR-ES)ENCE OF CRITICAL AREAS AND/OR CRITICAL. AREAS BUFFERS ON PROPERTY GRANTOR: Wesley and Michele�cyf E GRANTEE: City of Edmonds, a*ashington M*6ipal corporation (n Legal Description: Abbreviated Form: VIEW CREEK E§T-A-TtS.BLK 000 D-00 LOT 2 SUBJ TO ESE 0 CITY OF ED PUD &.Q-FN--T-EL. 0 z Additional Legal is on Exhibit A attached tddM-'u'meh't..` Assessor's Tax Parcel ID No.: 00654500000200 •.2 Reference Number(s) of Related Documents(s): n/a X Lu E Packet Pg. 390 NOTICE OF PRESENCE OF CRITICAL AREA(S) AND/OR CRITICAL AREA BUFFER(S) ON PROPERTY W 0TE IS HEREBY GIVEN this day of oQ�oe 201�,by Wesle'y apd-Mi6.hele Greene ("Grantor"), as required by Grantee, City of Edmonds, pursuant to E r' �s C6m�iuni d yio�d ty-Development Code (ECDC) 23.40.270.B, that at least one type of critical area.and/or critical areas buffer has been found through field verification to be present on the 0 ProPeiiY6scAe4 in-t�6it A hereto. This notice is being recorded as a condition of issuance for a development iiermitrelaked to the property. As part of the permit application review process it was dete ined'th4t,tl� k6Mng type(s) of critical area and/or critical area buffer(s) were found to be Present onAe property: 0 0 Slop6s.ori'and aqjacenit to the subject property exceed 40%. The steepness of these (D slopes cWsifjds the site as, a -potential landslide hazard area pursuant to Chapter 23.80 ECDC. The City of Edmon-ds hag'ado- f6d -ordinances that regulate this type of critical area and/or U buffer. Prospective purchas'ers.a'r'ee"adv"-i's'td'hereby .that these regulations may limit the type and/or location of development or other -6sejfik piay.o&'ur on the property. Please contact the City of Edmonds for specific information about-the-'app)i6ble critical area regulations. This notice shall remain on the title records of Sn4homish County until released by the City of Edmonds, which shall only occur if the o.wfier i.s. abl-e. to submit a critical areas report to demonstrate to the City of Edmonds that the crfticalaYeaii designation no longer applies to the Property. Any release of this notice shall ', subject to -applicable procedural provisions of the 0 ECDC. . ...... .. ... 0 Z GRANTOR(8): W ... ....... .. .. By: U 6-J Name: Title (if applicable)..- LU By ��, Name: M; C-1, 0 Title (if applicable): Packet Pg. 391 colcNTY OF qNz) t-(cj1,< r J dRify.that I know or have satisfactory evidence that is the p ';ori'who--appe�red before me, and said person acknowledged that he/she signed this instrument on oath er Statid that h ' e/she -vvas authorized to execute the instrument and acknowledged it as his/her free and voluntary act for td-uses-d�dp'urposes inentioned in the instrument. JIN '�Ssl ON 4u .W NOTARY:.`-2 PUBLIC 0 :,A *% f 0-20S olk 0 (Use this snace for notanal staunDiseal) Notary Public Print Name K-?A& vuN c9?nmission expires STATE OF ff CU COUNTY OF !W0 t-(6W -3 .2 I certify that I know Or have satisfactory;,evideh'ce tWt' is the 0 person who appeared before me, and said persorr-ackii&kledged that he/she signed this instrument, on oath 0 Stated that he/she was authorized to execute the instrumemt az d-dcldi6wledged it as his/her free and voluntary 0 act for the uses and purposes mentioned in the instrument. Z to tv Dated- it 2 ........... 0 Notary Public efegga-. Print Name C V X My commission expires LLJ E ci (Use this space for nolanal stamp/seal) -2- Packet Pg. 392 Exhibit A LEGAL DESCRIPTION OF PROPERTY :J,-0T..2,0.F--V.%lEW CREEK ESTATES, AS PER PLAT RECORDED IN VOLUME 37 OF FLATS' F�AQE S 3 AND 4, RECOREDS OF SNOHOMISH COUNTY AUDITOR; SITUATE IN I IE'COF EDMONDS, COUNTY OF SNOHOMISH, STATE OF WASmN-ofoN.. cn .... . ...... .. ... 0 .2 Lu 14. r. Packet Pg. 393 Wetland and Stream Delineati New Madrona K- City of Edmonds, Washington a� May 18, 20! _ Ia c o UN 0 92016 a PLAN/VIVG `° �L U ! , . OEOTECHNICAL AND ENVIRONMENTAL CONSULTANTS Excellence. Innovation. Service. Value. Since 1954. RECEIVED DE- VELOPMENT SENCE 5 r O O Submitted Ms. Taine Wi Edmonds School District; 20420 68th Avenue Vl Lynnwood, Washington 98, Shannon & Wilson, 400 N 341h Street, Suite Seattle, Washington 98 21-1-22082-I Packet Pg. 394 �{fj�/�� SHA�NNON 6 • .ILSON, I ci CU TABLE OF CONTENTS L 0 Page U) a� L 1.0 INTRODUCTION ....................................... .............. ............................................................. I a 2.0 SITE DESCRIPTION............................................................................................................1 L U 3.0 METHODS.............................................................................................................................2 0 4.0 DOCUMENT REVIEW.......................................................................... .....3 c 5.0 WETLAND DELINEATION................................................................................................3 5.1 Wetland A..................................................................................................................3 5.2 Wetland B...................................................................................................................4 5.3 Wetland C...................................................................................................................5 5.4 Uplands.......................................................................................................................6 6.0 REGULATIONS....................................................................................................................6 6.1 Federal Regulations....................................................................................................6 6.2 State Regulations........................................................................................................7 6.3 City of Edmonds (City)..............................................................................................8 6.3.1 Wetlands Regulations..................................................................................8 6.3.2 Other Critical Areas ..... ............................................................................10 7.0 CLOSURE............................................................................................................................11 8.0 REFERENCES.....................................................................................................................12 TABLES 1 Wetland Impact Compensatory Mitigation Ratios..................................................7 2 Required Measures to Minimize Impacts (ECDC 23.50.040(F)(2).........................8 FIGURES 1 Vicinity Map 2 Wetland Delineation Map 21-1-22082-002-R1 flwp/llm i 21-1-22082-002 Packet Pg. 395 8.5.e SHANNON MMLSON, INC, TABLE OF CONTENTS (cont.) APPENDICES A Wetland Delineation Methodology Q B Wetland Determination Data Forms — Western Mountains, Valleys, and Coast 70 Region r L C Wetland Rating Forms — Western Washington D Important Information About Your Wetland Delineation/Mitigation and/or Stream c Classification Report 21-1-22082-002-RIVwp/llm ii 21-1-22082-002 Packet Pg. 396 SHANNON WILSON, I WETLAND AND STREAM DELINEATION REPORT NEW NIADRONA K-8 PROJECT CITY OF EDMONDS, WASHINGTON 1.0 INTRODUCTION Shannon & Wilson, Inc. (Shannon & Wilson) was contracted by the City of Edmonds School r District (District) No. 15 to conduct a wetland and stream delineation for the New Madrona K-8 0 Project, located in Edmonds, Washington (Figure 1). The District plans to construct a new Madrona K-8 school on the south side of the approximately 40-acre property, located at 9300 a 236t' Street SW (Snohomish County tax parcel 27033600404600). The project is located within Section 36 of Township 27 N, Range 4 E, Willamette Meridian. The wetland and stream delineation is intended to assist the District and design team in the site selection and conceptual design process. The scope of services for our wetland and stream delineation was limited to the following tasks: ■ Conduct a background review of information relating to the site. ■ Complete a wetland delineation on project site. ■ Estimate approximate wetland boundaries within 200 feet of the property boundary. ■ Delineate the ordinary high water mark (OHWM) of onsite streams. ■ Categorize wetlands using the 2014 Washington State Wetland Rating System for Western Washington.1 ■ Complete a wetland delineation report describing our findings including categories and standard buffer widths. 2.0 SITE DESCRIPTION The approximately 40-acre property is dissected by two steeply sloped wooded areas running in north -south alignments; one is a ravine located along the eastern property boundary and the other is a forested incline located near the middle of the property. The existing Madrona Elementary School is located in the northeast corner of the property and the former Woodway Elementary School is located in the opposite southwest corner of the property. Recreational areas including a track and baseball field, and soccer fields are located in the southeast and northwest corners of the property. The areas surrounding the property consist primarily of residential development. 1 The original scope also included wetland categorization under the 2004 Washington State Wetland Rating System for Western Washington, but a subsequent City critical areas regulations update rendered those forms obsolete and they are not included in this final report. 21-1-22082-002-R1flwp/1kn 21-1-22082-002 Packet Pg. 397 �J►���pp�� ��II��pp�� � �e R� SHANNON 6 ILSON, I The property is well used by local residents for recreation. During our site visits, we observed many people walking dogs in trail systems located throughout the sloped wooded areas as well, as many joggers on the track. A series of catch basin grates were observed along the inside of the track. The survey performed r for the property shows that these storm drains, along with storm drain from the existing Madrona Elementary School, discharge to the top of the steep wooded slope in the middle of the property. c The survey also identifies storm drain discharges to the top of the wooded ravine located on the eastern property boundary. 3.0 METHODS Shannon & Wilson conducted the wetland delineation fieldwork on July 6 and 7, 2015. Potential wetlands were identified using methods described in the Corps Wetlands Delineation Manual (U.S. Army Corps of Engineers [Corps] Waterways Experiment Station, 1987) and the Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Western Mountains, Valleys, and Coast Region (Corps Engineer Research and Development Center, 2010). Potential wetland areas were determined using the triple -parameter approach, which considers vegetation types, soil conditions, and hydrologic conditions. For an area to be considered wetland, it must display each of the following: (a) dominant plant species that are considered hydrophytic by the accepted classification indicators, (b) soils that are considered hydric under federal definition, and (c) indications of wetland hydrology, in accordance with the federal definition. Appendix A provides a detailed description of methodology used. Typically, the OHWM of streams are delineated following the guidance within Ecology's technical report Determining the Ordinary High Water Mark on Streams in Washington State (Ecology, 2010). However, no onsite streams were observed; therefore, no OHWM delineations occurred. Identified wetlands were delineated by using pink "wetland boundary" flagging and pink pin flags. Data point locations were marked with orange flagging and orange pin flags. 21-1-22082-002-x1f/wpnxn 21-1-22082-002 2 Packet Pg. 398 8.5.e SHANNON bVVILSO►N, I 4.0 DOCUMENT REVIEW Prior to conducting fieldwork, we reviewed the following background information: U.S. Department of Agriculture (USDA) Natural Resources Conservation Service (MRCS) Web Soil Survey interactive mapping system ■ U.S. Fish and Wildlife Service (USFWS) National Wetland Inventory (NWI) Wetlands Mapper interactive mapping system c ■ Washington Department of Fish and Wildlife (WDFW) SalmonScape mapping system ■ WDFW PHS on the Web interactive mapping system The NRCS web soil survey identifies the site soils as Alderwood gravelly, sandy loam; 15 to 30 percent slopes; Alderwood-Urban land complex; 2 to 8 percent slopes; and 8 to 15 percent slopes (USDA, 2015). These soil series are identified as non-hydric, however they may contain areas of hydric inclusions. Neither the NWI map, the WDFW SalmonScape application, nor the WDFW PHS on the Web application identify streams, wetlands, or other fish and wildlife habitat conservation areas on the property (USFWS, 2015 and WDFW, 2015 and 2.016). 5.0 WETLAND DELINEATION Three wetlands (identified as Wetland A, B, and C) were delineated in the project area (Figure 2). Descriptions of the wetland and adjoining uplands follow. Vegetation is described below by common name, with the scientific name and indicator status in parentheses for the first use. Soils are described with the associated Munsell® Color Charts color. Wetlands were characterized according to the updated 2014 version of the "Washington State Wetland Rating System for Western Washington" (Ecology, 2014) as required by the City, Corps, and Ecology (see Appendix B for Wetland Determination Data Forms and Appendix C for Wetland Rating Forms). 5.1 Wetland A Wetland A (approximately 0.02 acre) was delineated on the wooded slope located in the middle of the property, downgradient from storm drain outfalls identified on the survey. A trail system on the slope allows human and pet access to the wetland. Wetland A is classified as a palustrine scrub -shrub wetland according to the Cowardin classification and is a slope wetland according to hydrogeomorphic classification. 21-1-22082-002-R1 f/wpAkn 21-1-22082-002 Packet Pg. 399 8.5.e SHANNON 6WILSON, INC. Dominant vegetation in Wetland A includes a shrub strata of salmonberry (Rubus spectabilis, FAC), English laurel (Prunus laurocerasus, NI), mountain ash (Sorbus sitchensis, FAC), as well as an emergent strata of lady fern (Athyrium cyclosorum, FAC) (see Appendix B, Data Sheet DP-7). Soil in Wetland A is generally characterized by a surface horizon of black (1OYR 2/1) loam extending to 5 inches below ground surface (bgs), underlain by a grayish brown (1 OYR 5/2) sand c with dark yellowish brown (1 OYR 4/6) redoximorphic concentrations in the matrix. Soil observed in Wetland A meets the depleted below dark surface (Al1) and depleted matrix (F3) hydric soil indicators. a During the site visit, seeps were observed throughout Wetland A. Hydrology in Wetland A is likely supported by a combination of storm drain discharges from the upgradient storm drain outfalls and groundwater. Water in the data pit was observed at 11.5 inches bgs and the soil was saturated to the surface. Wetland A was rated according to Ecology's 2014 wetland rating manual (Ecology, 2014). Wetland A is rated as a Category IV wetland (Appendix Q. 5.2 Wetland B Wetland B (approximately 0.4 acre) was delineated within the wooded ravine located on the eastern property boundary. A network of walking paths run adjacent to and through parts of the wetland. Wetland B is classified as a palustrine forested wetland according to the Cowardin classification and as a depressional wetland according to the hydrogeomorphic classification. Dominant vegetation in Wetland B includes a forested strata of western red cedar (Thuja plicata, FAC) and red alder (Alnus rubra, FAC), as well as an emergent strata of slough sedge (Carex obnupta, OBL), yellow -flag iris (Iris pseudocorus, OBL), and reed canarygrass (Phalaris arundinacea, FACW) (see Appendix B, Data Sheet DP-3). Soil in Wetland B is generally characterized by a black (I OYR 2/1) silt loam extending to 4 inches bgs underlain by a very dark gray (I OYR 3/1) silt loam with gray (I OYR 6/1) depletions and dark yellowish brown (1 OYR 4/6) and grayish brown (I OYR 5/2) redoximorphic concentrations extending to 17 inches bgs, underlain by a very dark gray (I OYR 3/1) silt loam extending to 18 inches bgs, underlain by a very dark gray (I OYR 3/1) silt loam with gray (I OYR 6/1) depletions and dark yellowish brown (1OYR 4/6) and grayish brown (I OYR 5/2) redoximorphic concentrations extending to at least 20 inches bgs. The redoximorphic and depletions observed in the soil below 4 inches bgs appeared blocky and mixed up within the 21-1-22082-002-R1 flwp/lkn 21-1-22082-002 4 Packet Pg. 400 8.5.e SHANNON WILSON, matrix suggesting that the soil may have been disturbed in the past. Soils observed in Wetland B meet the redox dark surface (F6) hydric soil indicator. Wetland B is located downgradient of the storm drain outlets associated with the existing Q Madrona Elementary School and the play fields. Drainage patterns were observed upgradient of r Wetland B in the ravine. While these areas showed indication of past surface water flow, they U were not dominated by hydric vegetation and did not meet wetland hydric soil indicators. r 0 Hydrology in Wetland B is likely predominantly supported by surface flow from the surrounding ravine, the storm drain inputs from the school, and a seasonally high groundwater table. Wetland B was rated according to Ecology's 2014 wetland rating manual (Ecology, 2014). Wetland B is rated as a Category III wetland (Appendix Q. 5.3 Wetland C Wetland C (approximately 0.1 acre) was delineated south of Wetland A along the wooded slope located in the middle of the property, downgradient from the storm drain discharges identified on the survey. A trail system on the slope allows human and pet access to the wetland. Wetland C is classified as a palustrine emergent wetland according to the Cowardin classification and as a slope wetland according to hydrogeomorphic classification. Dominant vegetation in Wetland C includes a shrub strata of western red cedar, an emergent strata of lady fern, and creeping nightshade (Solanum dulcamara, FAC) (see Appendix B, Data Sheet DP-6). Soil in Wetland C is generally characterized by a black (1 OYR 2/1) loam, underlain by a grayish brown (1 OYR 5/2), gravelly, loamy sand with dark yellowish brown (1 OYR 4/4) redoximorphic concentrations in the matrix extending to at least 14 inches bgs. Soils observed in Wetland C meet the depleted below dark surface (A11) and the depleted matrix (F3) hydric soil indicators. During the site visit, seeps were observed throughout Wetland C. Hydrology in Wetland C is likely predominantly supported by a combination of the upgradient storm drain discharges and groundwater. Soil in the data pit was saturated to the surface. Wetland C was rated according to Ecology's 2014 wetland rating manual (Ecology, 2014). Wetland C is rated as a Category IV wetland (Appendix Q. 21-1-22082-002-R1f/wpAkn 5 21-1-22082-002 Packet Pg. 401 8.5.e SHANNON 6WILSON, INC. 5.4 Uplands Uplands observed on the project site consist predominantly of developed school structures and recreational facilities as well as portions of the wooded slope and. The play fields are dominated by a variety of grasses, dandelion (Taraxacum officinale, facultative upland [FACU]), hairy cat's ear (Hypochaeris radicata, FACU), and clover (Trifolium repens, facultative [FAC]). The wooded areas are dominated by western red cedar, Douglas -fir (Pseudotsuga menziesii, FACU), r 0 hemlock (Tsuga heterophylla, FACU), red elderberry (Sambucus racemosa, FACU), holly (flex aquifolium, FACU), English laurel, sword fern (Polystichum munitum, FACU), and English ivy (Hedera helix, FACU) (see Appendix B, Data Sheets DP-1, DP-2, DP-4, and DP-5). Upland soils on the property generally consisted of a surface horizon comprised of dark yellowish brown (IOYR 3/4) to black (5YR 2.5/1) loam in the upper 2 to 5 inches bgs, underlain by dark yellowish brown (IOYR 3/4 and 4/4) to light olive brown (2.5Y 5/3) loamy sand to silt loam extending to at least 16 inches bgs. In areas closer to the wetland boundaries, redoximorphic concentrations were observed below 5 inches. However, the soil profiles in these areas do not meet wetland hydric soil indicators. No saturation was observed in the upland soils although surface drainage patterns were observed in the ravine and below storm drain outfalls on the western slope. 6.0 REGULATIONS Several local, state, and federal regulations apply to development proposals in and/or near wetlands and streams. A summary of applicable regulatory implications is given below. 6.1 Federal Regulations The Corps' review process under Section 404 of the Clean Water Act (CWA) is required for projects involving discharges of dredges or fill materials into waters of the United States, including non -isolated wetlands and streams. We did not observe a hydrologic surface connection between the onsite wetlands and a Water of the U.S. Therefore, the Corps may consider the onsite wetlands to be isolated and not subject to the CWA. However, this determination would need to be made by the Corps through a "Jurisdictional Determination." If the Corps takes jurisdiction over the site wetlands, impacts to the wetlands would require compensatory wetland mitigation. The Corps, in cooperation with Ecology, has developed guidance for conducting wetland mitigation in western Washington (Ecology and others, 2006). For unavoidable impacts to Category III and Category IV wetlands, the Corps and Ecology 21-1-22082-002-RIVwp cn 21-1-22082-002 6 Packet Pg. 402 8.5.e recommend the on -site and in -kind permittee-responsible mitigation ratios shown in Table 1 based on area (area of mitigation: area of wetland impact.) TABLE 1 WETLAND IMPACT COMPENSATORY MITIGATION RATIOS Reestablishment or Creation (RIC) Reestablishment and or Creation (R/C) Wetiand Reestablishment Rehabilitation and Enhancement Enhancement Cate ory or Creation i Rehabilitation ltH 1?) Only III 2:1 4:1 1:1 R/C and 2:1 1:1 R/C and 4:1 E 8:1 RH IV 1.5:1 3:1 1:1 R/C and 1:1 1:1 R/C and 2:1 E 6:1 RH 6.2 State Regulations Ecology has been authorized to implement Section 401 of the CWA for Water Quality Certification in Washington for most projects that require Corps permits under CWA Section 404. Typically, projects requiring a CWA Section 404 permit also require a CWA Section 401 Water Quality Certification. If the onsite wetlands are determined to be isolated, the project would not require a Section 401 Water Quality Certification. The purpose of the 401 certification process is to ensure that federally permitted or federally funded activities comply with the federal CWA, state water quality laws, and any other applicable state laws. Some general requirements for Section 401, if it is required, include pollution spill prevention and response measures, disposal of excavated or dredged material in upland areas, use of fill material that does not compromise water quality, clear identification of construction boundaries, and provision for site access to the permitting agency for inspection. If the Corps does not take jurisdiction over the onsite wetlands under the CWA, Ecology still has regulatory authority to protect isolated wetlands under the State Water Pollution Control Act (Chapter 90.48 Revised Code of Washington). Ecology would perform an administrative review of the project and would issue an Administrative Order for unavoidable impacts to isolated wetlands. 21-1-22082-002-R1flwp/Hm 21-1-22082-002 7 0 CD Packet Pg. 403 8.5.e SHANNON WILSON. INC. 6.3 City of Edmonds (City) 6.3.1 Wetlands Regulations The City regulates wetlands and wetland buffers under Chapter 23.50 of the Edmonds Community Development Code (ECDC) (City, 2016).2 Based on our field observations and using the 2014 Wetland Rating System for Western o CD Washington, Wetlands A and C are Category IV wetlands and Wetland B is a Category III wetland (Appendix Q. The City requires a 60-foot standard buffer around Category III wetlands and a 40-foot standard buffer around Category IV wetlands, with implementation of the following minimization measures when applicable (Table 2 and Figure 2) (ECDC 23.50.040(F)(1-2)). TABLE 2 REQUIRED MEASURES TO MINMINIZE IMPACTS (ECDC 23.50.040(F)(2)) Disturbance 'Required Measures to Minimize Impacts Lights Direct lights away from wetland. Noise • Locate activity that generates noise away from wetland. • If warranted, enhance existing buffer with native vegetation plantings adjacent to noise source immediately adjacent to the outer wetland buffer. Toxic runoff • Route all new, untreated runoff away from wetland while ensuring wetland is not dewatered. • Establish covenants limiting use of pesticides within 150 feet of wetlands. ■ Apply integrated pest management. Stormwater runoff • Retrofit stormwater detention and treatment for roads and existing adjacent development. • Prevent channelized flow from lawns that directly enters the buffer. • Use Low Impact Development (LID) techniques (per Puget Sound Action Team publication on LID techniques). Change in water Infiltrate or treat, detain, and disperse into buffer new runoff from impervious surfaces regime and new lawns. Pets and human • Use privacy fencing OR plant dense vegetation to delineate buffer edge and to disturbance discourage disturbance using vegetation appropriate for the ecoregion. • Place wetland and its buffer in a separate tract or protect with a conservation easement. Dust Use best management practices to control dust. Disruption of corridors • Maintain connections to offsite areas that are undisturbed. or connections • Restore corridors or connections to offsite habitats by replanting. 2 The Edmonds City Council adopted revisions to these regulations in May 2016, so all code references below are taken from the track changes version of the code provided in the Council's agenda packet. Accordingly, there remain some typographical errors in that version with respect to section numbering. 21-1-22082-002-Rlf/wpAkn 21-1-22082-002 Packet Pg. 404 8.5.e SNAf1INON MMLS®N, I In accordance with ECDC 23.50.040(F)(2), the City may require increased buffer widths on a case -by -case basis when a larger buffer is necessary to protect wetland functions and values. The City bases this determination on the following criteria: A larger buffer is needed to protect other critical areas; The buffer or adjacent uplands has a slope greater than 15 percent or is susceptible to erosion and standard erosion control measures will not prevent adverse impacts to the r wetland; ■ The buffer area has minimal vegetative cover. In lieu of increasing the buffer width where existing buffer vegetation is inadequate to protect the wetland functions and a values, development and implementation of a wetland buffer enhancement plan may substitute. E ■ The wetland and/or buffer is occupied by a federally listed threatened or endangered species, a bald eagle nest, a great blue heron rookery, or a species of local importance; and it is determined by the director that an increased buffer width is necessary to protect the species. ECDC 23.50.040(G) allows for buffer reduction only when existing buffer vegetation is inadequate; the buffers of the existing wetlands are primarily densely vegetated with a mix of native tree and shrub species so this provision may not be applicable. Based on our understanding of the current development proposal, there may be some small areas of existing buffer that are lawn and ballfields that would be impacted. Under ECDC 23.50(G)(3), the City allows for buffer averaging with buffer enhancement if the following requirements are met: The buffer averaging and enhancement plan provides evidence that wetland functions and values will be: Increased or retained through plan implementation for those wetlands where existing buffer vegetation is generally intact; or Increased through plan implantation for those wetlands where existing buffer vegetation is inadequate to protect the functions and values of the wetland. ■ The wetland contains variations in sensitivity due to existing physical characteristics or the character of the buffer varies in slope, soils, or vegetation, and the wetland would benefit from a wider buffer in places and would not be adversely impacted by a narrower buffer in other places; ■ The total area contained in the buffer area, or the total buffer area existing on a subject parcel for wetlands extending off -site, after averaging is no less than that which would be contained within a standard buffer; and 21-1-22082-002-R1 flwp/]kn 21-1-22082-002 0 Packet Pg. 405 8.5.e SHANNON WILSON, INS. = The buffer width at any single location is not reduced by more than twenty-five percent (25%) of the standard o buffer width. However, wetland buffer averaging that also modifies the erosion hazard area and/or its buffer would not be allowed by the ECDC without a geotechnical analysis and demonstration that the wetland buffer averaging and erosion or landslide hazard area buffer modification would L not adversely impact the wetlands. r O Wetland buffer reduction through buffer enhancement may also be allowed if buffer averaging is not feasible on site (ECDC 23.50.040(G)(4)). ECDC 23.50.040(G)(8) describes potential permitted uses within wetland buffers, including conservation and restoration activities, passive recreation (such as trails), and stormwater management facilities. The proposed development of a new school and fire access road are not allowed uses within wetland buffers. If buffer averaging or reduction with enhancement is not sufficient to address the need for placement of structures, then a variance and additional buffer mitigation would be required. 6.3.2 Other Critical Areas The City regulates critical areas including wetlands (addressed in Section 6.3.1), fish and wildlife habitat conservation areas, geologically hazardous areas, critical aquifer recharge areas, frequently flooded areas, and shorelines under ECDC Title 23 Natural Resources. Fish and wildlife habitat conservation areas include streams, state priority habitats and areas associated with state priority species, and federally designated threatened or endangered species, among others. The site investigation and document reviews did not identify any streams or other fish and wildlife habitat conservation areas on site or within 225 feet. This scope of services did not include professional assessment of other regulated critical areas. However, some observations about potential geologically hazardous areas is warranted given the affect this critical area can have on site development, particularly when it overlaps with wetlands and wetland buffers. Based on soils mapping, available topographic information, and the City's definitions of geologically hazardous areas (ECDC 23.80.020), the presence of erosion and/or landslide hazard areas on the eastern and western sides of the property at or near Wetlands A, B, and C and their buffers seems likely. A geotechnical report would be required to establish the appropriate building setback and buffer from the top and toe of any erosion or landslide hazards. An additional analysis would be required to alter the hazard area, the minimum building setback and any required buffer (ECDC 23.80.070(A)(1-2)). A hazards analysis must demonstrate the following: 21-1-22082-002-xi r/wpntm 21-1-22082-002 10 Packet Pg. 406 8.5.e SHANNON FaWLSON, ■ The alteration will not increase surface water discharge or sedimentation to adjacent properties beyond predevelopment conditions, ■ The alteration will not decrease slope stability on adjacent properties, and ■ Such alterations will not adversely impact other critical areas (ECDC 23.80.070(A)(3)). Shannon & Wilson will be providing the necessary geotechnical analyses under a U separate scope of work. 0 rn r 7.0 CLOSURE The findings and conclusions documented in this report have been prepared for specific application to this project, and have been developed in a manner consistent with that level of care and skill normally exercised by members of the environmental science profession currently practicing under similar conditions in the area, and in accordance with the terms and conditions set forth in our agreement. The conclusions and recommendations presented in this report are professional opinions based on interpretation of information currently available to us, and are made within the operational scope, budget, and schedule constraints of this project. No warranty, express or implied, is made. Shannon & Wilson has prepared Appendix D, "Important Information About Your Wetland Delineation/Mitigation and/or Stream Classification Report," to assist you and others in understanding the use and limitations of our reports. SHANNON & WILSON, INC. &"A Sarah Corbin, PWS Biologist SCC:PCJ:MWP:AJS:KLW/scc 21-1-22082-002-R1 f/wp/1kri 11 21-1-22082-002 Packet Pg. 407 8.5.e SHANNON MLSON, IN . 8.0 REFERENCES City of Edmonds (Edmonds), 2016, City of Edmonds City Code Chapter 23.50 Wetlands: Edmonds, Wash., May 2016. U.S. Department of Agriculture (USDA), Natural Resources Conservation Service, 2015, Web soil survey. Available: http://websoilsurvey.sc.egov.usda.gov/App/HomePage.htm. Accessed: August 2015. o a� r U.S. Army Corps of Engineers (Corps) Waterways Experiment Station, 1987, Corps of Engineers wetlands delineation manual: Vicksburg, Miss., U.S. Army Corps of Engineers Waterways Experiment Station, Wetlands Research Program Technical Report Y-87-1, 143 p., a available: http://www.wli.nres.usda.gov/delineation/. U.S. Army Corps of Engineers (Corps) Engineer Research and Development Center, 2010, Regional supplement to the Corps of Engineers wetland delineation manual: western mountains, valleys, and coast region (version 2.0): Vicksburg, Miss., U.S. Army Corps of Engineers Engineer Research and Development Center, Final report ERDC/EL TR-10-3, 152 p. U.S. Fish and Wildlife Service (USFWS), 2015, Web map service: FWS_Wetlands_WMS: U.S. Fish and Wildlife Service. Open geographical information systems consortium version: 1.3. Available: http://www.fws.gov/wetlands/Data/WebMapServices. Accessed: August 2015. Washington State Department of (Ecology), U.S. Army Corps of Engineers Seattle District, and U.S. Environmental Protection Agency Region 10, 2006, Wetland Mitigation in Washington State — Part 1: Agency Policies and Guidance (Version 1): Olympia, Wash, Washington State Department of Ecology, Publication no. 06-06-1Ia. Washington State Department of Ecology (Ecology), 2010, Determining the ordinary high water mark on streams in Washington State, second review draft: Lacey, Wash., Washington State Department of Ecology, Publication no. 08-06-001. Washington State Department of Ecology (Ecology), 2014, Washington State wetland rating system for western Washington: Olympia, Wash., Washington State Department of Ecology, Publication no. 14-06-029, 126 p. Washington State Department of Fish and Wildlife (WDFW), 2015, SalmonScape mapping application, accessed July 2015, available: bttp://apps.wdfw.wa.gov/salmonsege/mE.html Washington State Department of Fish and Wildlife (WDFW), 2016, PHS on the Web mapping application, accessed March 2016, available: h!W:HWps.wdfw.wa. og_y/phsontheweb/ 21-1-22082-002-R1 f/wpAkn 12 21-1-22082-002 Packet Pg. 408 I 8.5.e I s 0 N N O W O N l0 0 2,000 i Approximate Scale in Feet NOTE 4,000 Map adapted from aerial imagery provided by Google Earth Pro, reproduced by permission granted by Google Earth TM Mapping Service. Wetland Delineation Report New Madrona K-8 Project Edmonds, Washington VICINITY MAP September 2015 21-1-22082-002 SFMNON 6WILSON, INC. FIG. 1 EOTECHNICAL AND ENVIRONMENTAL CON911LTANTB Packet Pg. 409 I 8.5.e I O O N W L6 O N W O 0 200 400 �l Scale in Feet LEGEND Data Point and Designation Wetland Boundary Wetland Buffer NOTE Map adapted from aerial imagery provided by Google Earth Pro, reproduced by permission granted by Google Earth Tm Mapping Service. Wetland Delineation Report New Madrona K-8 Project Edmonds, Washington WETLAND DELINEATION MAP May 2016 SHMNON 6WILSON, INC. GEOTEGHNICAL AND ENVIRONMENTAL CONSULTANTD 21-1-22082-002 FIG. 2 Packet Pg. 410 8.5.e SHANNON ZoWILSON, INC. APPENDIX A WETLAND DELINEATION METHODOLOGY 21-1-22082-002 Packet Pg. 411 8.5.e APPENDIX A WETLAND DELINEATION METHODOLOGY TABLE OF CONTENTS Page A.1 WETLAND VEGETATION .......................................................................................... A-1 A.2 HYDRIC SOILS............................................................................................................. A-3 A.3 WETLAND HYDROLOGY .......................................................................................... A-3 A.4 DISCLAIMER................................................................................................................ A-4 A.5 REFERENCES............................................................................................................... A-4 TABLE A-1 Definitions of Plant Indicator Status................................................................... A-2 AppendixA_Methodology (Western Mt.) Dec 2012/ A-i 21-1-22082-002 Packet Pg. 412 8.5.e APPENDIX A WETLAND DELINEATION METHODOLOGY The triple -parameter approach, as required in the Washington State Department of Ecology's U (Ecology's) 1997 Washington State Wetlands Identification and Delineation Manual, the United r 0 States Army Corps of Engineers' (the Corps') 1987 Corps of Engineers Wetland Delineation Manual, and the Corps' 2010 Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Western Mountains, Valleys, and Coast Region (Version 2.0) was used to a identify and delineate the wetlands on the site described in this report. The triple -parameter approach requires that vegetation, soils, and hydrology are each evaluated to determine the presence or absence of wetlands. An area is considered to be a wetland if each of the following is met: (a) dominant hydrophytic vegetation is present in the area, (b) the soils in the area are w hydric, and (c) the necessary hydrologic conditions within the area are met. A determination of wetland presence was made by conducting a Routine Delineation. Corresponding upland and wetland plots were recorded to characterize surface and subsurface conditions and more accurately determine the boundaries of on -site wetlands. A.1 WETLAND VEGETATION Hydrophytic plants are plant species specially adapted for saturated and/or anaerobic conditions. These species can be found in areas where there is a significant duration and frequency of inundation, which produces permanently or periodically saturated soils. Hydrophytic species, due to morphological, physiological, and reproductive adaptations, have the ability to grow, effectively compete, reproduce, and thrive in anaerobic soil. Indicators of hydrophytic vegetation are based on the wetland indicator status of plant species on the national wetland plant list (Lichvar, 2012). Plants are categorized as Obligate (OBL), Facultative Wetland (FACW), Facultative (FAC), Facultative Upland (FACU), or Upland (UPL). Species in the facultative categories (FACW, FAC, and FACU) are recognized as occurring in both wetlands and non - wetlands to varying degrees. Most wetlands are dominated mainly by species rated as OBL, FACW, or FAC (Table A-1). AppendaA Methodology (West.Mtos) Dec 2012/ 21-1-22082-002 A-1 Packet Pg. 413 8.5.e TABLE A-1 PLANT INDICATOR STATUS GROUPS Plant Indicator Status Categories Obligate Wetland (OBL) — Plants that almost always occur in wetlands. Facultative Wetland (FACW) — Plants that usually occur in wetlands, but may occur in non -wetlands. Facultative (FAC) — Plants that occur in wetlands or non -wetlands. Facultative Upland (FACU) — Plants that usually occur in non -wetlands, but may occur in wetlands. Obligate Upland (UPL) — Plants that almost never occur in wetlands. (Lichvar, 2012) The approximate percentage of absolute cover for each of the different plant species occurring within the tree, sapling/shrub, woody vine, and herbaceous strata was determined. Trees within a 30-foot radius; sapling/shrubs and woody vines within a 15-foot radius; and herbaceous species within a 5-foot radius of each data point were identified and noted. However, where site conditions merited it, the dimensions of the tree, sapling/shrub, woody vine, and herbaceous strata were modified. The dominance test is the primary hydrophytic vegetation indicator and it is used in all wetland delineations. Dominant plant species are considered to be those that, when cumulatively totaled in descending order of absolute percent cover, exceed 50 percent of the total absolute cover for each vegetative stratum. Any additional species individually representing 20 percent or greater of the total absolute cover for each vegetative strata are also considered dominant. Hydrophytic vegetation is considered to be present when greater than 50 percent of the dominant plant species within the area had an indicator status of OBL, FACW, or FAC. If a plant community does not meet the dominance test in areas where hydric soils and wetland hydrology are present, vegetation is reevaluated using the prevalence index, plant morphological adaptations for living in wetlands, and/or abundance of bryophytes (e.g., mosses) adapted to living in wetlands. The prevalence index is a weighted average that takes into account the abundance of all plant species within the sampling area to determine if hydrophytic vegetation is more or less prevalent. Using the prevalence index, all plants within the sampling area are grouped by wetland indicator status and absolute percent cover is summed for each group. Total cover for each indicator status group is weighted by the following multipliers: OBL=1, FACW=2, FAC=3, FACU=4, UPL=5. The prevalence index is calculated by dividing the sum of the weighted totals by the sum of total cover in the sampling area. A prevalence index of 3.0 or less indicates that hydrophytic vegetation is present. AppendixA_Methodology (Weste.Mtos) Dec 2012/ 21-1-22082-002 A-2 Packet Pg. 414 8.5.e A.2 HYDRIC SOILS Hydric soils are defined as soils that formed under conditions of saturation, flooding, or ponding long enough during the growing season to develop anaerobic conditions in the upper part (USDA SCS, 1994). Repeated periods of saturation and inundation for more than a few days, in 2 r combination with soil microbial activity, causes depletion in oxygen (anaerobic conditions) and results in delayed decomposition of organic matter and reduction of iron, manganese, and sulfur o elements. As a result of these processes, most hydric soils develop distinctive characteristics observable in the field during both wet and dry periods. (USDA NRCS, 2010). These characteristics may be exhibited as an accumulation of organic matter; bluish -gray, green -gray, a or low chroma and high value soil colors; mottling or other concentrations of iron and manganese; and/or hydrogen sulfide odor similar to a rotten egg smell. 0 The USDA Natural Resources Conservation Service (NRCS) has developed official hydric soil indicators as summarized in Field Indicators of Hydric Soils in the United States (USDA NRCS, 2010). These indicators were developed to assist in delineation of hydric soils and are based predominantly on hydric soils near the margins of wetlands. Some hydric soils, including soils within the wettest parts of wetlands, may lack any of the approved hydric soil indicators. If a hydric soil indicator is present, the soil is determined to be hydric. If no hydric soil indicator is present, additional site information is used to assess whether the soil meets the definition of hydric soil. Identification of hydric soils was aided through observation of surface hydrologic characteristics and indicators of wetland hydrology (e.g., drainage patterns). Soil characteristics were observation at several data points, placed both inside and outside the wetland. Holes were dug with a shovel to the depth needed to document an indicator or to confirm the absence of hydric soil indicators. Soil organic content was estimated visually and texturally. Soil colors were examined in the field immediately after sampling. Dry soils were moistened. Soil colors were determined through analysis of the hue, value, and chroma best represented in the Munsell® Soil Color Chart. A.3 WETLAND HYDROLOGY Wetland hydrology is determined by observable evidence that inundation or soil saturation have occurred during a significant portion of the growing season repeatedly over a period of years so that wet condition have been sufficient to produce wetland vegetation and hydric soils. Wetland hydrology indicators give evidence of a continuing wetland hydrologic regime. Wetland hydrology criteria were considered to be satisfied if it appeared that wetland hydrology was AppendixA_Methodology (Western Mtns) Dee 2012/ 21-1-22082-002 A-3 Packet Pg. 415 8.5.e present for at least 5 to 12.5 percent (12 to 31 days) of the growing season. The growing season L in western Washington is typically considered to be from March 1 to October 31 (244 days). O However, the growing season is considered to have begun when: (a) evidence of plant growth a L has begun on two non -evergreen vascular plants, and (b) the soil reaches a temperature of Q 41 degrees Fahrenheit at 12 inches. The Seattle District Corps of Engineers requires r 14 consecutive days of inundation or saturation for a wetland hydrology to be considered c i present. o Wetland hydrology was evaluated by direct visual observation of surface inundation or soil c saturation in data plots. The area near each data point was examined for indicators of wetland a hydrology. Wetland hydrology indicators are categorized as primary or secondary based on their estimated reliability. Wetland hydrology was considered present if there was evidence of one primary indicator or at least two secondary indicators. Some primary indicators include surface water, a shallow water table or saturated soils observed within 12 inches of the surface, dried watermarks, drift lines, sediment deposits, water -stained leaves, and algal mat/crust. Some secondary indicators include a water table within 12 to 24 inches of the surface during the dry season; drainage patterns; a landscape position in a depression, drainage, or fringe of a water body; and a shallow restrictive layer capable of perching water within 12 inches of the surface. AA DISCLAIMER This methodology was prepared for reference use only and is not intended to replace Ecology's 1997 Washington State Wetlands Identification and Delineation Manual, the 1987 Corps of Engineers Wetland Delineation Manual, or the Corps' 2010 Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Western Mountains, Valleys, and Coast Region (Version 2.0). A.5 REFERENCES Munsell Color, 1992, Munsell soil color charts: Newburgh, N.Y., Macbeth Division of Kollmorgen Instruments Corporation, 1 v. Lichvar, R. W., 2012, The national wetland plant list: U. S. Army Corps of Engineers Engineer Research and Development Center, Report ERDCC/CRREL TR-12-11, 224 p., available: http://rsgisias.errel.usace.army.mil/NWPL/doc/proc 2012/ERDC-CRREL TR-12-11 NWPL 2012.pd£ AppendixA_Methodology (Western Mt.)Dee 2012/ 21-1-22082-002 A-4 Packet Pg. 416 8.5.e U.S. Army Corps of Engineers Engineer Research and Development Center, 2010, Regional supplement to the Corps of Engineers wetlands delineation manual: western mountains, valleys and coast region, Version 2.0: Vicksburg, Miss., U. S. Army Corps of Engineers Engineer Research and Development Center, Report ERDC/EL TR-10-3, 153 p. U.S. Army Corps of Engineers Waterways Experiment Station, 1987, Corps of Engineers L wetlands delineation manual: Vicksburg, Miss., U.S. Army Corps of Engineers Waterways Experiment Station, Wetlands Research Program Technical Report Y-87-1, c 143 p., available: http://www.wli.nres.usda.gov/delineation/. U.S. Department of Agriculture (USDA) Soil Conservation Service (SCS), 1994, Changes in hydric soils of the United States: Washington, D.C., Office of the Federal Register, FR 59 (133): 35680-35681, July 13. U.S. Department of Agriculture (USDA) Natural Resources Conservation Services (MRCS), 2010, Field indicators of hydric soils in the United States, Version 7.0, L.M. Vasilas, G.W. Hurt, and C.V. Noble (eds.), USDA, NRCS, in cooperation with the National Technical Committee for Hydric Soils. Washington State Department of Ecology, 1997, Washington state wetlands identification and delineation manual: Olympia, Wash., Washington State Department of Ecology, Report 96-94. AppendixA_Methodology (Western Mtns) Dec 2012/ A-5 21-1-22082-002 Packet Pg. 417 8.5.e SHANNON 6WILSON, INC. APPENDIX B WETLAND DETERMINATION DATA FORMS — WESTERN MOUNTAINS, VALLEYS, AND COAST REGION 21-1-22082-002 Packet Pg. 418 8.5.e WETLAND DETERMINATION DATA FORM —Western Mountains, Valleys, and Coast Region �A PrnJectisite: r L tp.�% % 41 l_ C[ty/County:6 Al i, 1 3N nuI M i'Vl Saimpltng bete: � AppolcarttlOwner: r �1 • { � i VJ Skate: Sa irk Paint: c�a c Inves#Igator(sj; S rA P.Secllon, Township, Range;�I i��� }�� —/ _ _ 0 Landform (hilislope, terrace, ate.): r . Local relief (ooncsve convex, none):jbj gd (L— Slope L 3ubr"1on (LRR): I Lat: Long: Datum: Q Soil Map Unit Name: m vioA kjr I rc— NVA classiflcalion: ' f° Are climaticf hydroiagic condltlans on the site typical forthis time of year? Yes No (If no, explain in Remarks.) Are Vegetalton . Soil , or Hydrology significantly disturbed? Are "Normal Ciraurnstances" present? Yes No U Are Vegetation Soil , or Hydrology naturally Rroblematic? (If roe dad, explain any answers in Remaft) � SUMMARY of FINDINGS -- Attach site map show!p sampling point locations, transacts, Important features, etc. r Hydrophytic Vegatation Present? Yes Hydrlc Sall Fresent? Yes No No Is the Sampled Area �r' d lNstland Hydrology Present? Yes with In a Wetland? Yes No No C VEGETATION — Use scientific names of plants. 1 A4zoluta Dominant Indicator Tree Stroto (Plot size: 1 % Cover Soeries? �_ 1. 2. 3, a, =Total Cover Seolinarslzrukr SlrattrLn (Plot sine: 2, 3. 4, 5. C = Total Cover (Plot sits: J i l t . 2. Davr"lioA r G IS s Ary wwA t II ',��� r A. C1. k G 5. -1 -921 1 U VVI rp_IV f►rl 3 C ' 'e. 9. 1 t3. ti. 1 � tZ = Total Coves 0o Vine 5 {Plot size; 3 II 1. l } VA)a) 2_ j- Total Cover % $are Ground in Herb Stratum Dominance rest worksheet: Number of Dominant Speces That Are OBL, FAC►h!, or FAC: (A) Total Number of aominarst r Species Agnes All Strata: (a) Percent of Dominant Spy S( That Are pet, FAM, or FAC: (NO) Prevalence Index worirsheet: To 1 `ys er of., Mu DIV by: OBL species n x 1 - 0 FACW specles C2 x 2 - 0_ PAC spades 1(0 x 3 FACLI species y� x A UPI_ apecI&$ k 5= ColumnTotals: `T (A) . 0 (8) Prevalence Index = IVA - ' 7 Mydrophytic Vegetation Indicators: 1 - Rapid Test for Hydrophytic Vegetation 2 - Dominance Test is >60% _ 3 - Prevalence Index Is s3.0' _ 4-MorphologicalAdaptatlons'(Provide supporting dale In Remarks or on a separate •sheet) 5-Wet[end Non-Vassuinr Plants' Problematic HydrophytIt Vegetation' (Explain) ' Indlcators of hydric soil and wetland hydrology m u a I be present, unless disturbed or problematic, Hydrophytic vegetsuon Present? Yes No US Army Corps of Engineers Westam Mauntalns, Valleys. and Coast- Version 2.0 Packet Pg. 419 8.5.e t SOIL sampling Paint- ^ l Praflle C]escriptlon- (Rosoriba to this. depth needed td daeument the indlcater or confirm ilia absence of indicators.) Depth _ h}�rjKRedox Feq[Wr&a inrhs51 _ of _ �(L_ _ Texture r�em<3rks 12'1?`1G:, 5c h i14 L r•a i-x,,It Type: C-Concenlrailon. CmDeplellon, Rkl=Reducad Matrix CS-Cavered or Coated Sand Grains. 2Lot Barn: PI-=Pnm I Ininn tn_tinol,' Hydric Soil Indicators: (Appllcablo to all LRRe, unless. otherwise noted.) _ Histosoi (A1) — Sandy Redox (S5) Histie Eaipedon (A2) _ Stripped Malrfx (SO) ® Black Histic (A3) T Loamy Mucky Mlnerai (F1) (oxc4pt rJLRA I) Hydrogen SUlfrde (44} _ Loamy Gteyed htairix (F2) _ i;aeplated Below Dark Surface (Al 1) Depleted Matrix(F3) _ Thick Dark Surface (Al2) ` Redox Clark Surface (FB) ._ Sandy Mucky Mineral (S1) _ Depleted Dark Surface (F7) _ Sandy Glayed ltilalrix (84) Redox Dapresslons (178) Restrictive Layer lif present). Type: Depth (inches): Indicators forProb(amatic HydrlcSt _ 2 cM Muck (Al n) _ Red Parent Material (TF2) Very Shallots. Dark Surface (TF12) Other (Explain in Remarks) �Indlca ors or hydrophylic Vegetation End Weiland hydrology must be present, unless disturbed or pro blfimmt o. Hydric Soil Present? Yes No C�1 ��.r f�.'J1%� �f�f'�'�•C.r'[ � ��7:! �r(_ 1'_.i � LM1,�`��i�=.•F'1 r �� (� � i t111.14 HYDROLOGY •.v., s,— I Rr u, UNUUM 11 IY jUnRu ra: P-rinlDry indicators ( j iMM of one reggig-g-J. r� _ Surface Wafer (Ai) _ High Water Table (A2) Saturation (A3) e Water Marks (131) Sediment Deposits (a2, Drift Deposits (B3) ,Algal Mat or Crust (84) Iron Deposils (B5) Su 006 Soil Cr"c-s (96) _ Inundation Visible on Aerial Imagery (87) SpaXse)y Vegetalad Concave Surface.(88) Field Observations: Surface Water Present? Water Table Present? Saturation Present? Describe Remarks: oA all that apply) Water-3talned'l,eaves, (ES) (except MLRA 1, 2, 4A, and 4B) _ Salt Crust (811) _ Aquatic Invertebrates (B13) Hydrogen Sulfide Odor (Cl) Oxidlzed Rhizospheres along LNIng Routs (C3) _ Presence of Reduccd Iron (04) _ recant Iron Reduction in Tilled 59ii9 (Cti) Stunted of Stressed Plants {D1) (LRR A, — Other (Explain in Remarks) Yes No r{ r Depth (inches): Yea No 4 Depth (inches): Yes Ns. Depth (Inches): gauge, aerial photos, SaconUnly 11:41cators 12 or more jeaulr%) _ Water -Stained Leaves (139) (MLRA 1, 2, 4A, and 4B) — Drainage Patterns (610) -,r, Dry -Season Water Table (C2) _ Saturation Visible 4n Aerial Imagery (Cg) _._. GeonlorpNc Position (D2) — Shallow Aquilard (t)3) FAC•Neutral Test (135) Raised Ant Abounds (DO) (LRR A) _ Frost -Heave Hummocks (a?) Wetland Hydrology Present? Yes No inspections), if US Army Corps of Engineers Western Mountains Valleys, and Coast -Version 2.0 Packet Pg. 420 8.5.e iV11ETLAN D DETERMINATION DATA FORM - Western Mountains, Valleys, and Coast Region ProjecllSfte: 1- 1�4yj-A--i ApplicantK*iner. Nlr r lnvestigalor(s): f2 . C5,421 L2ndform (hil]slope, terrace, etc); Subregion (LRR): — Sal] Map Unit game: Are cilmalfc f hydro[c Are Vegetation , SoA , or Hydrology CitylCounLy: ` A�Sampling [gate: ` ! '-7 I-) late: mpPlttng Paint: � cilart, Townshlp. Range. G �7 �- Local relief ;ccxh aYE, convex, he 4): _( rmet v �' d Slope (*Ay: 60 significantly disturbed? .ang; Datum' NfltrlclessAcation: k No (it no, explain In Remarks.} Are "Normal Circumstances" present? Yes ' No Are Vegetation , Sol] , or Hydrology naturally problomatic? (If trended, explain any answers in Remarks) SUMMARY OF FINDINGS - Attach site map showing sampling point locations, transects, important features, etc. Hydr*hylic Vegetation Present? Yes No r Is Sampled Area Hydrlc Soil Present? Yes No the Welland Hydrology Present? Yes No v+lthin a UWertland? Yes No Remarks: r a 1 n-mi LrJ-r!' C}1 �llat �its.tii :�' it r, •f!!'ll� VEGETATION - Use scientific navies ofplants. r i I Absolute Dominanl Indloator Tfse ."tune (Plot size: Species? Status 2. Jk ikd Ii`Tr T-MV 4. SanflnafShC 1 - = Totat Cover r S ra Plok size: � .� ] 4 1 TAW 2. 7 I!� d fcxC_i?rr���y'et] 4. V 5. = Total Cover r (Plot size: 1. v I Ylr} t ''4i 6A1YiI�;t6*fil�j� 3. t SW U i -T— �►� g- 7_ S. 9. 10. 11. 1 = Total Cover Woody Vine Stra (Plo: size: 1. r. >r t J��s t}r5ty,u; _rf� V-A W -= To al Cover % Bare Ground In Here stratum Remarks: nance Number of Dominant Species That Are ©BL, FACW, or FAC: ` (A) Total Number of Dominant � Species Across All Strata: �� (a) Percent of Dominant Specters 1' Thnr Am ❑BL, FACW, or FAC, Index workshevt: Iwo'_Y& yer pf: WIN* by: ❑BL species x 1 =_ FACW spec]es f� x 2 - FAC species i5 x S = FACll species �31 x 4 DPL species x 5 = Column Totals: ` (A,) T (B) Prevalence Index B/A= 3.10 Hydraphytic Vegetation Indicators- 1 - Rapid Test for Hydrophytic Vegetation 2 - Dominance Test Is >50% 3 - Prevafenoe Index Is 93.01 4- Morphological Adaptations' (Pro+dde supporting data in Remarks,or on a separate-shaet) 5 - Welland Non -Vascular Plants' Problematic Hydrophylic Vegetatlan' (Exptain) 'indicators othydrlc soil and wetland hydrology trust be present, unless disturbed or problemaile, Hydrephytic Yegatation Present? Yes No US Army Corps of Engineers +Vestern Mountains, Valleys, and Ccast - Version 2,0 Packet Pg. 421 8.5.e SOIL Sampling Point:° - Proffle Qescription. IDeacribe to the depth needed to document the indicator or confirm the abspnca of Indicators.) Depth Ili, _Cttl4llg$��yyt[[ar;moist)_ �4�.4rL[p41fii] -UAg, J.— Remarks 0qVVj 1Z 'Type. CvContrvnlraiivn. D=De lq RM-Reduced Matrix, CS=Covered or Cooled $and Gralns. RLocation: PL=Pore Lining, M=rhllalrlx. Hydric Boll Indicators: (Applicable to all LRRs, unless otherwKe noted.) Indicators for Problamatic HydrlcSoi ` _._- Hislasol (Al) _ Sandy Redox (S5) i 2 cm Mud( (A10) _ Hislic Fplpadon (A2) , Stripped Matrix {S6) Red Parent Materlal (72) — Black (-listic (A3) _ Loamy Mucky 101nerat (F•I) (except MLRA 1) — Very Shallow Dark Surface (TF12) Hydrugan 8ulflde (A4) — Loamy Gieyed Matrix (F2) Other (Bxplaln In Re"rks) _ Vapleted Below Clark Surface t0 S) _ Depleted Matrix (F3) _ Thick Hark Surface (Al 2) ,_,,, Redox Dad( Surface JF6) alndicators or hydrophytlovegalatlon and _ Sandy Mucky Mlneral (St) _ Depleted Dark Surf ooe (F7) Weiland hydrology must be present, _ Sandy Gleyett Mat_ix (Sd) Redox Depressions (F8) unless disturbed or problematic Restrictive Layer {if present): Type, F Depth (inches): Soil Present? Yes No V Remarks: r Cra10r10 c� art �O �'(?. 1 Q-A411 0 tL-VAi_.l�jvl�.. HYDROLOGY Welland Hydrology Indicators: Primary Indlmlors fmininnrm or _ la (�t r _ Surface Water (Al) Water -Stained Leaves (69) (except — Water-Slained Leaves (89) (MLRA 11 2, _ High Water Table (A2) MLRA 1, 2, 4JA, and 4131 4A, and 48) Saturation (A3) Salt Crust (B11) _ Drainage Patterns (B10) Wafer Marks IS1) _ Aquatic Invertebrates (1313) _ Dry -Season Water Table (02) Sediment Deposits (82) _ Hydrogen Sulfide Odor (C1) — Saturation Visible on Aerial Imagery (C9) _ Drill Deposits (83) _ Oxidized Rhlzvsph®res atone Living Roots (C3) _ Geomorphic Posillon (02) — Algal Mat or Crust (Bd) _ Presence of Reduced Irfln (C4) _ Shallow Aqultard (03) _ Iron Deposits (B5) _ Recent Iron Reductlon In Tilled Soils (CS) _ FAC-Neutral Test (135) _ Surface Soll Cracks (66) _ Stunted or Stressed Plants (D1) (LRRA) _ Rained Ant Mounds (De) (LRR A) _ Inundation Visible on Aerial Imagery (87) _ Other (Explain in Remarks) T Frost -Heave Hummocks (D7, _ Sparsely Vegetated Concave Surface (all) Flold Obaervstlwz: Surface Water prasenl? Yes �� No _!' f Depth (Incties): f Wateriable Present? Yes No/ Depth (Inches): Saturation Ptesent? Yes No Depth {inches): Watiand Hydrology Present? Yes No Includes ca ills th e bescrihe Recorded Data (alresm gauge, monitoring well, aerial photos, prevlout inspections), if available: Remarks. US Army Corps of Englneers WJestem Mpuntairts, Valleys, and Coast - Version 2.0 Packet Pg. 422 8.5.e WETLAND DETERMINATION DATA FORM — Western Mountains, Valleys, and Coast Region !Gaunt y y: I 1°:'(r Sampling [late: � r Pro ec115ite; <, e . r� 3� n7a Git 1r tt _„ �- AppUainl/Cnvriuc ulk`+'_w�?C � � ti it _ State: Ssm ling Paint• Investlgotor(s): 4 �� C-- Section.Townshlp, Range- 1 � Landfarrn (hlllslope. to ca, etc.): '! Local I.a� con eesnuex, none}; ��� 51ope [°r&) Subregion (LRR): Let: Loans: Datum: Soll Mop Unit Name: F r'� `7�[]r e' W dassificativn: Are climatic 1 hydrologic corcidons on ;he slue typls el tor.thls lime of year? Yes Ro (If ne, explaln In Remarks.) Are Vegetation Soil or Hydrology slgniScantly disturbed?/Ur Are "Normal Circumstances" present? Yes, No Are Vagetation . Sail or Hydrology naturally problematic? (if (if heeded, explaln any answers In Remarks.) ovivnvimmy %jr riv4LJIr'®L z1 — %ILdGFI SILL r1 - F7 brluwrllU bdr l 1t.JII11U FJWIIIL IUL=nLIL71137, Lr4112249UM, imp LJr LaIIL inralurUS, CL{.. Hydrophytic Vagetal Ion Pmsent? Yes V N4 f Hydric Soil Present? Yes W.0 Is the Sampled Area Welland Hydrology Present? Yes Nq within a YYetlend7 Yes No Remarks: VEGETATION — Use scientific names of plants. Absolute Dominant Ir►dicalrx free Stratum (Plot size: T� w °% Cover emse l 1. L,)C<C. ,.. -C 2. k C.-r-- r. A 3. 4. Total Cover $-wIlMh$S rub Straalm (Plat size;^, 1 > 1 1. 2. 3. 4. 5 Dominance Testworkshoet: Number of Dominant Species That Am OBL, FACW, or F'AC: (A) Total Number of Dominant Species Across All Strata: (B) Percent of Dominant Species That Are 0E3L, ll ar FAC: (NB) Prevalence Index worksheet: OBL species x 1 = FAi V apeclas x 2 = FAC species x 3 = Herb Stmtum (plot size. � Total Cover } ru CJff�1 tips ,} 1> � � FACU species x 4 = UPI. Species x 5 Column Totals, (Al Prevalence Index = WA = 2 t.,, l!„ _ r i... �. 3, tin [ (a o If is. • - r't� aturus � � C7 Q r Hydrophytic Vegetation Indicators: 1 - Raplu Test for Hydrophytic Vegetation ,2 - Dominance Test is >501A _ a - P evalence Index Is s3.01 4 -Morphological Adaptations' (Provide supporting data In Remarks or on a separate sheet) 5 - Welland Non -Vascular Plants' _ Prdblematic Hydrophylle Vegetation' (Explain) 'Indicators of hydric soil and wetland hydrology must be present, unless disturbad or problematic. 4, �'� S _ .ir/kc� 5• �• 7• g 10 11 1Total Cove; �adv ng Stratum (Plot size: � � 1 r 1 • Fly d rophytla 2. Vegetation Total Cover Present? Yes No % Bare Ground In Herb Stratum `—� Remarks: — - — rlr��r:� fc.�t 1 �.1� (..;�, i.-t�i•c�C� t`b.y_ \', US Army Corps of Engineers Westem Mountains, Valleys, and Coast --Version 2.0 Packet Pg. 423 8.5.e SOIL SampIirig PoinQ1 -' Profile Description: (Describe to the depth needed todocument the Indicator or confirm the absents offndlDstorsj Depth 14 ilbix Redgg Features loth" Cafar imoistl ys QpAr (molsij % _ 7vne�Lac` Text ra Remarku _ IC---•Z �11 fir '��i ��;o C _ ��'t r�-it. ;1 � : C=Cnnconlratlan D=De lefion. RIA=Reduced Mulrlx CS=Covered or Cooled Sand Grains. 'Laadiom PL=Pare Lining. M=Matrix. Hydrle Sall Indicators., (Applicable to all LRft, unless otherwise noted.) — Histasol (Al) _ Sandy Redox (S5) — Hislic Eplpedcn (A2) _ Stripped Matrix (S6) _--, Black Histic (AZI) _ Loamy Murky Mina ral (1171) (except 111LRA 1) Hydrogen Sulfide (A.4) _ Loamy Gleyed Matrix (172) _ Depleted Below 6rk Surface (P,11) Depleted Matrix (F3) — Thick Dark Surface (Al2) Redox Dark Surface (F8) _ Sandy Mucky Mlnerai (Sl) _ bapieted bark Surface (F7) _ Sandy Gleyed Matrix (54) Redox DepresslDns (F9) RestNe iva Laydr(tf praserrt); Type: Depth (inches): Indicators for Problematic Hydric Sails': _ 2 cm Muck (Al0) _ Red Parer-4 Material (TF2) Very Shallow bark Surface (712) _ CNher (Explain In Remarks) ''Indicaicra of hydruphytic vegetation and vedand hydrology must be present, unless disturbed or problematic. Hy(fr9cSall Present? Yes V No Remarks: r 1T�.�,1. 10 `(1 6/1�.� `!��r(-1 ,I, HYDROLOGY wetland Hydrology Indicators: 59condafv Indicators or morel Surface Water (Al) Water -Stained Leaves (09) (oxcapt (a _ Weter-Stained Leaves (139) (bILRA 1, 2, _ High Water Table (A2) MLRA 1, 2, 4A, and 4113) 4A, and 48) Saturation (A3) _ Salt Crust (511) _ Drainage Pagarns (1310) water Marks (B1) _ Aquatic Invoilebrates (813) _ Dry -Season Water Table (C:2) _ Sediment Deposits (132) _ Hydrogen SuMa Odor (C1) Saturation VWt}le on Aerial Imagery (C9) DrIft Deposits (88) Oxidized Rhlzosphores along Llv;rg Roots (C3) ?Cuomo Whlc Position (02) _ Algal Mat or Crust (B4) _ Presence of Reduced Iran (C4) _ Shallow Agultard (D3) _ Iron Deposits (85) _ Recant Iron Reduction in Tilled Soils (C6) — FAC4butral Test (D5) _ Surface Sall Cracks (BE) ^ Stunted or Stressed Plants (DI) (LRR A) _ Raised Ant Mounds jX) (LRRA) — 3nundaiion Visible on Aerial Imagery (87) _ Other (Explaln In Remarks) _ Frost -Heave Hummocks 01) 2�_ sparseiy Vapetoted concave smftca (B8) Field Observations: f Surface Water Present? Yes No � Depth (Inchon): ' Water Table Present? Yes No Depth (Inches): Tf VVV Saturation Present? Yes No Depth (inches): wetland Hydrology Presont? Yes No Describe Recorded Data (stream gauge, monitoring well, aeries photos, prevlous inspections), If available: Remarks: }� �} a".i(`}''-JAAm`OUy�r�;as� US Army Gorps of Engineets Western Mountains, Valleys, and Coast - Version 2.0 Packet Pg. 424 8.5.e WETLAND DETERMINATION DATA FORM - Western Mountains, Valleys, and Coast Region � Pra]ecUSite: Cily1county (= Wlot4-, Sampling Date: ApplicanVOVmer, ttl [0- it w P�l State; Sampllnq Point; �" r' 4'I Invastigetor(s): ' 0 f VVj11 ".5 ola l Imo✓ Section, Township, Range. J' �� �7 it �- O � N Landform (hlllslope terracQ. etc): �i I i �(6yie-, _ Local relief (concave, convex, none): C. kip— � 81ope (°r�): � 6 M Subregion (LRR); /„/� !�^^ Let: Lang: AA ttDl1ef/IulIm: Q Soil Map l3nh Names tiRkf�r7�llPdfl �{1A1L4 txutnn `1[ NWI rlasfilficatlon: _ 11.111`i_ 1° Are climatic 1 hydro:ogic conditions on the site typical for (his time at year? Yes V11, No (If no, explain In Remarks) Are Vegetation , Soil , or Hydrology slgnftantly disturbed? Are'kormal Ctrcrjmstances" presrni7 Yes No .. Agra Vegetation , Soil or Hydrology naturally problematic? (If needed, explain any answers In Remarks,) SUMMARY OF FINDINGS - Attach site to p showing sampling paint locations, transacts, Important Features, etc. c Hydrop*ic Vegetation Present? Yes lv0 r cc Hydric Soil Present? YesI/ No Is tha Sampled Area �' d Wetland Hydrology Present? Yes fJ No within a WuilandT "Yes No Remarks: i E I�� { � I � VEGETATION - Use Solentific names of plaints, Tree Stratum (Plat site: 1 7. 2_ Absolute Dominant indicator DominanceTest worksheat: o r r Number of Dominant Species That Are OBL, FACW, or FAC: (A) 3. 4_ Total Cover Sdniinofshru� 6�.M um (PM size: �. 1A)ykC, /tc 2. 3. 4. 5. '= Total Cover {Plot sill ,. 4 i r:'{ `1 I iur,r+ ; '{x Pv+'it S 7 f-A C- 2. um tip,rl►lv� 3 -�r�- 4. { uJ `C" VAC U 5. 6. 7. 8. S. 10, 11._ Total Cover (Plot size: I j 1. 2. = Total Cover % Bare Ground In Herb Stratum Remarks, Total Number of Dominant Species Across All Strata: (B) Percent of Dominant Speclas That Are 0 3L, FACW, or FAC: kC WS) Prevalence Index worksheets Total% Cover ot:, -, Multiply by; CEL species x 1 = FACW species x 2 = FAC species x 3 FACU species x 4 = UPL species x 6 Column Totals: (A) (B) Prevalence Index = EVJA - Hydrophytic Vegetation Indicators: _ I - Rapid Test for Hydrophyllc Vegetation 2- Dominance Test Is >50% _ 3 - Prevalence Index is 53.0' 4 - Morphological Adaptations' (Provide supporting data In Remarks or on's separate sheet) 5 - Welland Non -Vascular Plants' _ Problematic Hydrophytic Vegetation' (Explsln) 'Indicators of hydric soil and welland hydrology must be present, unless disturbed or problematic, Hydrophytic. Vegetation Present? Yes No US Army Corps of Engineers ftsfern Mountains, Valleys, and Coast- Version 2,p Packet Pg. 425 8.5.e SOIL Sampling Point: eft' 0 Profile Description: (Describe to the depth needed to document the Indicator or confirm the absence of Indicators.) Depth maldx Features .(nrbesl _ Color (MOLtL— ! —CiRr C✓319J a— "� �3[E7 .J.Q e__ Tee Remarks 'Type; C=tConcentrallon, D-Depletion, RM-Deduced Matrix, CS -Covered or Coated Sar4 C Hydric"I Indicators: jRppilcabls to all I-Rtts, unless otherwise noted.) _ Histasal (Ail Sandy Radax (S5) r Histic Eolpedon (Ay) Stripped Matrix (813) _ Black Hlstic (A3) _ Loamy Mucky Mineral (F1) (except MLRA 1) Hydrogen Sulfide (A4) Deplvted E3elaw Dark Surfaces (At 1) Loamy Gleyed Matrix (F2) z Depleted Matrix (F3) _ Thick Dark Surface (At 2) _ Radax Dark Surface (F6) _ Sandy Musky Mineral (Sf) _ 0upleteid Dark Surface (F7) _ Sandy Gleyed Matrix (S4) _ Redox Depressions (F8) Restrictive Layer jif presents; Type. Depth (inches). HYDROLOGY lodlestom for Problematic Hydric SdtI$'; 2 cm Muck (Atb) Red Parent Material (TF2) _ Vary Shallw Dark Surface (-TF12) Ohre r (Expl sin In Re marks) 'Indleators of hydrophytic vegetatlan and wetland hydrology must be present, uniess disturbed or problematic, Hydric Sell present? Yen tr No V%tlaind Hydrology Indicators: Primary Indicators fminimum of one required: check Al -that -apply)- So nadary Indicators f2 or more raauhyd➢ SUIlaCe Water (Al) _ Water -Stained Leaves (t39) (except — Water -Stained Leaves (89) (MLtZA 1, 2, _ High Water Table (A2) MLl2A 1, 2, 4A, and 4B) 44 and 40) Saturation (A3) _ Salt Crust (Bi1) — Drainage Patterns (810) Wafer Marks (81) _ Aquatic Invertebrates (513) _ Dry -Season Water Table (C2) _ Sediment Deposals (B2) a Hydrogen Sulfide Oda (Cl } _ 8aturatlon Vlslble an Aerial Imagery (C9) Drift Deposlts (B3) — Oxidized Rhizospharesalong Living Reels (C3) _ Geomorphic Position (D2) _ Algal Mat or Crust (&s) — Presence of Reduced Iron (C4) _ Shallow Aquilard (D3) _ Iron Deposlts (Bb) _ Recent !ran Reduction In'Tilled Solls ;C6) _ PAC -Neutral Test (05) _ Surface Soil cracks (66) _ Stunted or Sinassed Plants (Di) (LRR A) _ Raised Ant Mounds (D(3) (LRR A) _ Inundation %larole on Aerial Imagery (157) _ Other (Explaln In Remarks) Frost -Heave Hummocks (DT) _ Sparsely Vegetated -Concave. Soaoa (BB) FI4ld Observations: Surface Water Present? Yes No V/ pth (Inches): Water Table Present? Yes No Depth (Inches)-, r Saturation Present? Yes No Depth (lnohas): J-)r- C-(_ Welland Hydrology Present? Yss Flo includes capillary fringe) Describe Retarded Data (stream gauge, moNtaring well, aerial photos, previous Inspectlans), Navailable. Remarks: �e_" �'r3iVllllr; C1l)1 Q �/if �j �p -' i�•�-- i i'l<t� i }' i ` l CJ� US Army Corps of Engineers Western Prlountains, Valleys, and Coast - Version 2,0 Packet Pg. 426 8.5.e WETLAND DETERMINATION DATA FORM -- Western Mountains, Valleys, and Coast Region p Proietu-slte: y0AM a ' ` ,a-ct► k. Ciwounty: Wiry �IkT�' 'Mi'hampling❑ate: �1 AppliaantlOwr*r: VOA i i � fade: A S mpiing Point Invr3atigatar(s): � f -OMA WW. Section, Town ship. Rpng.: , C Landfamn (hills•ope, ce, etc.y �D Local m1af (concave, onmax, none): r4l_fOVP— 5113pe (%):-_ '3�2? a Subregion (LRR): Lai: Lang; Datum'. Sell Map Unit Name: Are dirnarit 1 IYydrologic c0dillons ern the slie typical for,thls time of year? Yes — Are Vegetation , Soil �� orHydrology significantly disturbed? Ara Vegetation _,Soil_ or Hydrology naturally problematic? NW classification: Pia (If no, explain In Remarks.) Are 'Normal Circumstances" present? Yes G No _ Of needed, explain any answers In Remart s,) 5UMMARY OF F1NU1NCaZ$ — Attach Site map srtavv119 sampong point locations, transMects, important realtures, erc. HydropnylicVagetation Present? Yes No Hydric Sall Present? Yes No Is the Sampled Area Watland Hlydrolov present? Yes No within a Welland? Yes No VEGETATION — Use scientific names of plants. Absolute Dominant Indiomor 'Cris stratum (Plat size! � ) � 2. , � r f r [� :SIC •{.J 4. Total Cmmr tSQgltNratum (Plat fze: � � 1 r( Uue i. f s l C ), ✓� 2. PIAart 3, 4. = Total Cover Herb 5lralum (Plotolar, 2. 3. 4. 5. e3. 7. a, g it. al Cover Itvn Vine � r ,tM (P(ot size; 2 = Total cover % Bare Ground In Herb Stratum Remarks: Number of Dominant Species ThatAra 08L, FACW, or FAG: (A) Total Number of Dominant Species Across All Strata: (9j Percent of Dominant Species �(�f That Are OBL, FACK or FAC: VVS) Provalehce Indexworksheet x 7 a C _ OBL speeles C-:5 rACVV species--- x 2 R � �'�-- FAC species `'r �+ 5r X3. FACU spades x 4 x UPL species = x 5 = 0 Column Totals: (A) (B) Prevalence Index = BIA = ° _ 1 - Rapid Test for Hydrophytic Vegetation 2 - Dominance Teat Is >50% 3 - Prevalence Index is Q.0' 4 - Morphological Adaptations' (Provide supporting data in Remarks°or on a separate sheat) 5 - Wetland Non -Vascular Plants' _ Prablemalic Hydrophytic Vegetation' (Explain) ' Indicators of hydric soil and Welland hydrology must be present, Unless disturbed or problematic. HydrophyHe Vegetation Present? Yes No US Army Corps of Engineers Weelern Mountains, Valleys, and Coast— Version 2.0 Packet Pg. 427 8.5.e SOIL Sampling Paint:` `t Profile Description; (Describe to the depth needed to document the indicator or confirm the absence of Indicators.) i36ptn Ntat[IELQQQXF08ttjr09 (113chus) Color fmaictl % ColorfrnoisU % Tvne _ LUG rZ Hydric Soft Indicators: (Applicable to all LRRs, unless otherwise noted,) HdsfUsal (A1� _ HIstic Eplpedon (A2) Black Nstic (A3) Hydrogen sulllde +A4) _ Depleted Below Dark Surface (A11) Thick Dark Surface (Al2) Sandy Mucky Mineral {S1) _ Sandy Gloved tAatrbc (Sit) Restrictive Layer (If present}: Type: Depth (inches): HYDROLOGY Indicofacs; T C v au t �c�Yt[d Sand Grains, Sandy Redax (SS) _ Stripped Matrix (56) _ Loamy Mucky (Mineral (F1) (except MLRA 1) Loamy Gleyed Matrix (1:2) Depleted Matrix (F3) Radox Dario Surface (176) _ Depleted Dark Surface (177) Redox Depressions (F8) aLocatlan: PL=Pora Linlna, M-MatrIK Indicators for Problematic Hydrle Solis _ 2 cm Muck (Al 0) Red Pafvrlt Material (TF2) Very Shallow Dario Surface (TF1 2) Other (Explain In Remarks) 'Indicators of hydrnphytic vegetatloI and wetland hydrology must be present, unless disturbed or problematic, Hydrlc sail Present? Yes No Prlmary-In iga)Qfs fralritmum atone reoulred: check at — Surface Water (Al) _ Water -Stained Leaves (Bg) (except _ High Water Table (A2) MLRA 1, 2, 4A, and 4B) _ Saturation (A3) _ Sal LCrust (1311) — Water Marks (W) ^ Aquatic Invertebrates (B13) _ Sediment Deposits (82) — Hydrogen Sulfide Odor (D1) Drift I7aposlts (83) _ Oxidized Rhizosphares along Living Rants (03) _ Alga Mat a Crust (B4) — prssance of Reduced Iron (CA) Iron Dapositss (lab) _ Reonnt Iron Reduction In Tilled Solis (C6) _ Surface Soil Cracks (®B) — Stunted or Stressed Plants (D1) (LRR 4) _ Inundation Visible on Aerial Imagery (137) _ Other (Explain in Remarks) Sparsely Vegetated Concave Surface (08) Field Observations: -Seca ndary indicators t2 or mara reauirecl _ Water -Stained Leaves (BS) (MLRA 1, 2, 4A, and 4BI _ Drainage Patterns (1310) Dry -Season WalerTabla (C2) _ Saturation Visible an Aerial Imagery (C9) Geomorphic Position (02) _ Shallow Aqulterd (03) _ FAtC-Neutral Test (IM) _ Raised Ant hounds (U6) (LRR Al Frost-Hmve Hummocks (1717) Surface Water Present? Yes No ®pth (Inches): Wader Table Present? Yes No:: eplh (inches): Saturation Present? Yes No Depth (inches): 1V oVand Hydnotogy Presonty Yes No (stream gauge, monitoring well, wrist photos, previous Inspections), If avallabin. Remarks: US Army Carps of Engineers Wastem Mountains, Valleys, and Coast — VAerelon 2.0 Packet Pg. 428 8.5.e VVETLAND DETERMINATION DATA FORM — Western Mountains, Valleys, and Coast Region Project0te: ' °)LWl°?�@. cYE1V1 i4� 1,-�� i -- Cil7�iCnunly' f r:�ya t •.�UItAM�`' Sampling [3ate; f Applicant)Owner. , F r ir�rL+ s seUi I UI � I'ti _ State: --its=— Samp n1g� ■P/olnrt: 7 -7 � Investlgator(s): cG? .Ct�Ii�+►t { s�t�, �j s t,(X r,1kl (i ce secllon, Township, Flange; s �(D 1- -z 3,w Landform (hillslope, terrace, etc.): Local relief {concave, convex none). Gar#t1.: l UC'� Slope (° ): Subregion (LRR): Lat: Long: Datum: Sall Map Unit Name: ltf VJ 2 CJdaZ.5 NVVI classlfcatlon: Are climatic/ hydrologic condltivns on the site typlrrml for.this time of year? Yes L! No (If na, explain in Rernarks.) Are Vagatatlan , Sall Dr Hydrology slgWficanlly disturbed? Are "Normal Circumstances' present? Yes V No Are Vegetation . Sall or Hydrology naturally problematic? (If heeded, explain any answers In Remarks,) SUMMARY OF FINDINGS - Attach site mop shtovuiing •sampling paint locations, transacts, Important: teature8, etc. HydropliyticVegdtatlonPrersent? Yes No Hydric SoR Present? Yes No Is the Sampled Area l Wetland Hydrology Present? 'Yet No within a Wationd? Yes No — Remarks., I;.} ,e� VEGETATION — Use scientific names of plants. Absolute Dominant indicator Tree Stratum (Plot size; ..� l a Cover mil? Status 3. 4. ,$-Q0r1W$hrub Stra:um (Plot etze � ? f. 2. 3, 4. 5. ll� �trt3ttim (Plotstze: _ � y i. 2 3, 4. 5. 7. 8. 9. 10, it. t n V n r. S Plot Size: 1 5 1 F f % Bare Ground In Herb Stratum ! I C) = Total Cover -Total Cover = Total Cover --a-- Total Covar Dominame Toot worksheet: Number of Dominant Species That Are 08L, FACW, or FAC: �A) Total Number of Dominant .7 5pedes Across All Strata: Percent of Dominant Specles (-- CD That Arty 08L, FACW, or FAC: (A18) Total % C er n • Miilt1plyty Oftspecies C"' x 1 ;W FACW species � x 2 = 2 FAC species 1 S x 3- FACU spaclas x 4 = �- UPL species _ x 5 = �_ Column Totals: �1, (A)_ (9) Prevalence Index - SA Q S rC) Hydrophydc Vagotatlon Indicators: _ 1 > Rapid Test for Hydrof fv& Vegetation ®. 2 - Dominance Test Is >50% 3 - Prevalence Index is Q.0' L - Morphologledl Adaptations' (Provide suppordn6 data In Remaritn ar on a avparate sherd} 5 - Wetland Non -Vascular Piantsi Problematic Hydrophytic Vegetation' (Fxplaln) 'Indlicstofs of hydrlc soli and wetland hydrology must be present, unless disturbed or problematic. Hydrophytic Vegetation Pros©nt7 Yes No US Army Corps of Engineers Ws stern Mountains. Valleys, and Coast - Version 2.0 Packet Pg. 429 8.5.e SOIL Sampling Print. Profile Description., (Deer ba to the depth needed to document the Indicator or confirm the eAsence of Indicators.) Depth Manx Redox Features Color tmcistt _ % - Color tmoisll %n Tvae, Remarks ' ►r (p- tf Al I.� t - tf\ eo o I V, e,W) 'Type: C-G nuon"tlon, 0-De lutlun, RM-Reduced Matrix. CS -Covered or Coaled Sand Gains. $Loeatlon: PL-Pore Linn . M=Matrbc Hydrlc Soil IndlcoRors; (Applicable to all LRRs, unless otherwise noted.) tndlo Mrs for Problematic Hydric Solls : _ Histosol (At) — Sandy Redox (S0) i 2 cm Muck (At0) $ilsiiC Epipedon (A2) — $[ripped Matrix (SO) _Fled Parent Material (TF2) _ Black HWIc(A3) — Loamy Mucky Mineral (rl) (except r0LRA 1) c Vary Shallovi bark Surface {TF12) Hydrogen Sulfide (A4) _ Loamy Gleyed Matrix (F2) i Other (Explain In Remarks) _ Depleted eelooj [;nark Surface (.Al 1) ___. Depleted Matrix (F3) Thick Dad( Surface (Al2) — Redox Dark Surface (FB) 'Indicators of hydrophytic vegetation and — Sandy ducky Mineral (S1) _ Depleted park Surface (FI) vietland hydrology rnusl W present, _ Sandy Gleyed Matrix (84) Redo5c Deprasslons (178) unless disturhed orproblematic. Restrictive Layer (If present): Type, Depth (Inches): Hydric Soil Present? Yes No Remarks: HYDROLOGY Watiand Hydrology Indicators; Primary Iad 1cp(Qrs [minim UM21 ou Eqouli §d check 1!11 that aoolyl Segondwy lodIcaturs _ Surface `later (41) � Water -Stained Leaves p9) (except � Water-Stalned Leaves (139) (MLRA 1, 2, — High Wator TOhl e(A2) MLRA 1, 21 4A, and pie] 4A, and 43) Saturation (A3) _ Snit Crust (811) Lralnage Patterns (B10) Water Marks (Bi) ` Aquatic Invertebrates (1313) _ Dry-Sesson Water Table (C2) _ Sediment Deposl[s (92) Hydrogen Sulfide Odor (C1) a Saturation Visible on Aerial Imagery (CO) _ Drift Deposits (63) _ axlftz d Rhlzos3pheres slang Living Roots (0$) _ Geomorphic Pasltion (D2) _ Algal Mat or Crust (B4) Prasenco of Reduced Iron (04) Shallow Aqultard (D3) _ Iron Deposits (B5) _ Recent Iron Reduction In Tlllec Solis (C6) _ FAG -Neutral Test (D6) _ Surface Soll Cracks (56) _ Stunted or Stressed Plants (I7') (LRR A) Raked Ant Mounds (138) (LRR A) _ Inundailon Visible on Aerial Imagery (®7) _ Ocher (Explain In Remarks) _ Frost -Heave Hummocks (D7) ® Sparsoly Vegetated Concave Surface (Ba) Field Observations: Surface Water Prassnt7 Yes No Depth (inches): Water•Iabie Present? Yes No Depth (inches): Saturation Present? Yes No V Depth (Inches): I Wetland Hydrology Prosent? Yes No Includes caplWary E Describe Recorded Data (stream gauge, monitoring well, aerial photos, pravlous Inapactlons), If available: Remarks: Y ��A, M k �J- a4xo, 51n 1A - "�� [muod".# 1�iO fir. I e."'j Au dlnli VA ad a (-" -"; w1 h a Lis Army Carps of Englne Western Mountains, Valleys, and Coast- Version 2.0 Packet Pg. 430 8.5.e WETLAND DETERMINATION DATA FORM — Western Mountains, Valleys, and Coast Region Project/Site: ' l.�i�WC) N ► Lam, �•�� SCf 1 1 City/County ' i' i'1 D'tlll G Sampling Date: I? � Applicant/Owner: ov, t t�� CJi State: WA Sam pl no Point: Invesligator(s): J Vl 0 � - •t' it[ Section, Township, Range: S �'7 r ; t1i �S O Landform (hills lope, terrace, etc.): Local relief (concave, convex, none): Slope (%): Z 4 i Subregion (LRR): A Lat: p Long: ���� D t m: Q Soil Map Unit Name tAN I r �� W -,a ((•,1 bum l e � OX S1'Jt�11 I1 f,ssification: � � v Are climatic / hydrologic conditions on the site typical for this -time of ear? Yes vl�' No (If no, explain in Remarks_)___ . f U Are Vegetation Soil or Hydrology significantly disturbed? Are "Normal Circumstances" present? Yes No Are Vegetation Soil or Hydrology naturally problematic? (If needed, explain any answers in Remarks.) r SUMMARY OF FINDINGS — Attach site ap showing sampling point locations, transects, important features, etc. Hydrophytic Vegetation Present? Yes jda d Hydric Soil Present? Yes / No Is the Sampled Area +, y Wetland Hydrology Present? Yes No within a Wetland? Yes No E Remarks: /� v VEGETATION — Use scientific names of plants. W a Absolute Dominant Indicator TCee_StratUm (Plot size: ) % Cove Species? Status 1. 2. 3. 4. = Total Cover Saplina1Shrub Stratum (PLpt size: k?rli� v r,Ku6jp5 v l?6a6i [t • �� L nn� Y —f 1 CI 1. 2, tl -r Cr [ YIU� fAl3m(X'{eroc ti1a to f i' 3, avvctI t 's bC U `Sl t:VkBilt al5 Z 0 4. 7h:7 !7 4/ VA.' G 'VA EC 0 5. r = Total Cover Herb Stratum (Plot size: � 2. �J ,C lv1. 1AO6•i�l �i GU 3. n YA t%� 4. 5. 9. 10. 11. Woody p Vine Su S 1 , Total Cover (Plot size: 1 2. �{ % Bare Ground in Herb Stratum Remarks: =Total Cover Dominance Test worksheet: Number of Dominant Species That Are OBL, FACW, or FAC: (A) Total Number of Dominant Species Across All Strata: (B) Percent of Dominant Species That Are OBL, FACW, or FAC: COO/ (A/B) Prevalence Index worksheet: Total % Cover of: Multiply by: OBL species x 1 = FACW species x 2 = FAC species x 3 = FACU species x 4 = UPL species x 5 = Column Totals: (A) (B) Prevalence Index = B/A = Hydrophytic Vegetation Indicators: _ 1 - Rapid Test for Hydrophytic Vegetation 2 - Dominance Test is >50% _ 3 - Prevalence Index is s3.0' 4 - Morphological Adaptations' (Provide supporting data in Remarks or on a separate sheet) _ 5 - Wetland Non -Vascular Plants' Problematic Hydrophytic Vegetation' (Explain) 'Indicators of hydric soil and wetland hydrology must be present, unless disturbed or problematic. Hydrophytic Vegetation Present? Yes No US Army Corps of Engineers Western Mountains, Valleys, and Coast — Version 2.0 Packet Pg. 431 8.5.e SOIL Profile 0 criptfon: (Describe to the depth needed to document the Indicator or confirm the absence of indi Depth Vinttlx ---- . RqjQX P s ure _ Itnchu s) Calar fmaisll �:1 QWQL[moisi1 % Type Loc Sempling Point; l �F Texture Rem arks rtl `k c � 'Type:. C-Concontra t on. D=Deplet`on. RI,A=Reduced Matrix. CS -Covered or GoElf0d Sand Grains. 21-ocatlon: PL=Pare Lining, M-Mairix Hydric Soil Indicators: (A,pplkable to all LRRs, uniess otherwise noted.] Indicators for Problematic Hydric Soils: _ Histosal (At) _ Sandy Redoxt (S5) — 2 cm Muck (A10) -_ Histic Eplpedoo (A2) _ Stripped Matrix (S6) _ Red Parent Material (72) _ E1lack Histic (A3) _ Loamy Mucky.Mineral (Fl) (except MILRA 1) _ Very Shallow hark Surface (TF12) s-- Hydrogen Su fide (+Wily Loamy Gleyed Matrix (P2) - _ Other (Explain in Remarks) y Depleted Below Dark 5urfaca (Al 1) Depleted Matrix (F3) Thick Dark Surface 012) _ Redo% dark Surface (FB) 'Indicators of hydrophylic vegetation and Sandy Mucky I,Alneral (S1) _ Depleted Dark Surface (F7) welland hydrology must be present, Sandy Glsyed Matrix (84) Redox Depressions (FB) unless disturbed or problematic. Restrictive Layer lif present): Type: Depth (inches): Hydric Soil Present? Yes No HYQROLIQGY Wetland Hydrology Indicators: Prlmory Indlcatara frninimum of [uie raaulred: check all Thet api)W _ ._ 5erondarv_IndioatorS i2 or more reaulred Surface Water (A1) _ Wafer-Stalned Leaves (BO) (except — Water -Stained Leaves (139) (MLRA 1. 2, High Water Table tA2) MLRA 1. 2, 4A, and 48) 4A, and 45) Saturation (A8) — Salt Crust (1311) _ Drainage Patterns (B10) Water Maras (B1) _ Aquatic Invertebrates (613) _ Dry -Season Water Table (C2) _ ;pediment Deposits (EI2) — Hydrogen Sulfide Odor (C1) _ Saturation Visible on Aerlml Imagery (C% _ Drift Deposits (R3) — Oxidized Rhizospheres along Lkding [Touts (C3) _,,, Gecmarphic Position (D2) r Algal Mat or Grunt (Bc) ® Presence of Raduoed Iron (C4) — Shallow Aquilard (D3) _ Iron Deposits (B51 — ReCant Iron Raduetion In heed Soils (C6) _ , FAG-Neutral'Test (06) i Surface Sall Cracks (t36) — Stunted or Stressed Plants (01) (LRR A) _ Raised Ant Mourlds (1)() (LRR A) Inundation Visiole on Aerial Imagery (87) _ Olher {Explain in Remarks) _ Frost -Heave, Hummocks (07) - _ Sparsely Vegetated ConaaVe Surface (138) Field flbsarvations: Surface Water Present? Yes Na Water Taut$ Present? Yes ''_ No Depth (inches): Depth (inches); r( Saturation Presvnt? Yes '! No Depth (Inches)' 4"V1 CO i Weiland Hydrology Prattent? Yes No nctudes capillary frig e Describe Recorder) Data (sirearn game, monitoring west, aerial photos, previous Insspectlons), If a+v'allable: Remarks: �5 ���-•�t �t�� !f � � I�E�e�)i{��� ?r.r9� �) `I�� • `_1 � 1.'i USArmy Carps of Engineers 4 Western Mountains, Valleys, and Coast- Version 2.0 Packet Pg. 432 8.5.e SH►4NNON &WILSON. INC. APPENDIX C WETLAND RATING FORMS — WESTERN WASHINGTON 21-1-22082-002 Packet Pg. 433 8.5.e Wetland name or number A a� c RATING SUMMARY — Western Washington o U) Name of wetland (or ID #): Wetland A Date of site visit: 7/6 and 7/7/15 L Rated by S. Corbin (PWS) Trained by Ecology?g Yes No Date of training i0/Q9 and a G �a 2 HGM Class used for rating Slope Wetland has multiple HGM classes? Y X N U NOTE: Form is not complete without the figures requested (figures can be combined). Source of base aerial photo/map _ Google Earth OVERALL WETLAND CATEGORY IV (based on functions X or special characteristics_) 1. Category of wetland based on FUNCTIONS Category I —Total score = 23 - 27 Category II — Total score = 20 - 22 Category III —Total score = 16 - 19 X Category IV — Total score = 9 - 15 FUNCTION Improving I Hydrologic I Habitat Water Quality i Circle the appropriate ratings Site Potential H M L H M L H M L Landscape Potential H L H M© H M Value H ® L H MO L H L TOTAL Score Based on Ratings 5 4 4 13 2. Category based on SPECIAL CHARACTERISTICS of wetland CHARACTERISTIC I CATEGORY Estuarine I II Wetland of High Conservation Value I Bog I Mature Forest I Old Growth Forest I Coastal Lagoon I II Interdunal I II III IV None of the above Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 Score for each function based on three ratings (order of ratings is not important) 9 = H,H,H 8 = H, H, M 7 = H,H,L 7 = H, M, M 6 = H,M,L 6 = M,M,M 5 = H,L,L 5 = M,M,L 4 = M,L,L 3 = L,L,L 1 Packet Pg. 434 8.5.e Wetland name or number A Maps and figures required to answer questions correctly for Western Washington ❑epressional Wetlands Map of: To answer questions: Figure # Cowardin plant classes D 1.3, H 1.1, H 1.4 Hydroperiods D 1.4, H 1.2 Location of outlet (can be added to map of hydroperiods) D 1.1, D 4.1 Boundary of area within 150 ft of the wetland (can be added to anotherfigure) D 2.2, D 5.2 Map of the contributing basin D 4.31 D 5.3 1 km Polygon: Area that extends 1 km from entire wetland edge - including polygons for accessible habitat and undisturbed habitat H 2.1, H 2.2, H 2.3 Screen capture of map of 303(d) listed waters in basin (from Ecology website) D 3.1, D 3.2 Screen capture of list of TMDLs for WRIA in which unit is found (from web) D 3.3 Riverine Wetlands Map of: To answer questions: Figure # Cowardin plant classes H 1.1, H 1.4 Hydroperiods H 1.2 Ponded depressions R 1.1 Boundary of area within 150 ft of the wetland (can be added to anotherfigure) R 2.4 Plant cover of trees, shrubs, and herbaceous plants R 1.2, R 4.2 Width of unit vs. width of stream (can be added to anotherfigure) R 4.1 Map of the contributing basin R 2.2, R 2.3, R 5.2 1 km Polygon: Area that extends 1 km from entire wetland edge - including polygons for accessible habitat and undisturbed habitat H 2.1, H 2.2, H 2.3 Screen capture of map of 303(d) listed waters in basin (from Ecology website) R 3.1 Screen capture of list of TMDLs for WRIA in which unit is found (from web) R 3.2, R 3.3 Lake Fringe Wetlands Map of: To answer questions: Figure # Cowardin plant classes L 1.1, L 4.1, H 1.1, H 1.4 Plant cover of trees, shrubs, and herbaceous plants L 1.2 Boundary of area within 150 ft of the wetland (can be added to anotherfigure) L 2.2 1 km Polygon: Area that extends 1 km from entire wetland edge - including polygons for accessible habitat and undisturbed habitat H 2.1, H 2.2, H 2.3 Screen capture of map of 303(d) listed waters in basin from Ecology website) L 3.1, L 3.2 Screen capture of list of TMDLs for WRIA in which unit is found (from web) L 3.3 Slope Wetlands Map of: To answer questions: Figure # Cowardin plant classes H 1.1, H 1.4 1 Hydroperiods H 1.2 1 Plant cover of dense trees, shrubs, and herbaceous plants S 1.3 S 4.1 1 1 Plant cover of dense, rigid trees, shrubs, and herbaceous plants (can be added to figure above) Boundary of 150 ft buffer (can be added to another figure) S 2.1, S 5.1 1 1 km Polygon: Area that extends 1 km from entire wetland edge - including polygons for accessible habitat and undisturbed habitat H 2.1, H 2.2, H 2.3 2 Screen capture of map of 303(d) listed waters in basin from Ecology website) S 3.1, S 3.2 3 Screen capture of list of TMDLs for WRIA in which unit is found (from web) S 3.3 0 CD Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 Packet Pg. 435 8.5.e Wetland name or number A HGM Classification of Wetlands in Western Washington For questions 1-7, the criteria described must apply to the entire unit being rated. If the hydrologic criteria listed in each question do not apply to the entire unit being rated, you probably have a unit with multiple HGM classes. In this case, identify which hydrologic criteria in questions 1-7 apply, and go to Question S. 0 1. Are the water levels in the entire unit usually controlled by tides except during floods? 0 - go to 2 YES - the wetland class is Tidal Fringe - go to 1.1 1.1 Is the salinity of the water during periods of annual low flow below 0.5 ppt (parts per thousand)? O -Saltwater Tidal Fringe Estuarine YES - Freshwater Tidal Fringe If your we as a reshwater Tidal Fringe use the forms for Riverine wetlands. If it is Saltwater Tidal Fringe it is an Estuarine wetland and is not scored. This method cannot be used to score functions for estuarine wetlands. 2. The entire wetland unit is flat and precipitation is the only source (>90%) of water to it. Groundwater and surface water runoff are NOT sources of water to the unit. NO - go to 3 YES - The wetland class is Flats can be classified as a Flats wetland, use the form for Depressional wetlands. 3. Does the entire wetland unit meet all of the following criteria? _The vegetated part of the wetland is on the shores of a body of permanent open water (without any plants on the surface at anytime of the year) at least 20 ac (8 ha) in size; _At least 30% of the open water area is deeper than 6.6 ft (2 m). 0 - go to 4 YES - The wetland class is Lake Fringe (Lacustrine Fringe) 4. Does the entire wetland unit meet all of the following criteria? X The wetland is on a slope (slope can be very gradual), X _The water flows through the wetland in one direction (unidirectional) and usually comes from X seeps. It may flow subsurface, as sheetflow, or in a swale without distinct banks, X The water leaves the wetland without being impound . NO - go to 5 YES - The wetland class is Slope NOTE: Surface water does not pond in these type of wetlan s small and shallow depressions or behind hummocks (depressions are usually <3 ft diameter and less than 1 ft deep). S. Does the entire wetland unit meet all of the following criteria? The unit is in a valley, or stream channel, where it gets inundated by overbank flooding from that stream or river, The overbank flooding occurs at least once every 2 years. Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 Packet Pg. 436 8.5.e Wetland name or number A NO - go to 6 YES - The wetland class is Riverine NOTE: The Riverine unit can contain depressions that are filled with water when the river is not flooding 6. Is the entire wetland unit in a topographic depression in which water ponds, or is saturated to the surface, at sometime during the year? This means that any outlet, if present, is higher than the interior of the wetland. NO-goto7 YES - The wetland class is Depressional 7. Is the entire wetland unit located in a very flat area with no obvious depression and no overbank flooding? The unit does not pond surface water more than a few inches. The unit seems to be maintained by high groundwater in the area. The wetland may be ditched, but has no obvious natural outlet. NO-goto8 YES - The wetland class is Depressional 8. Your wetland unit seems to be difficult to classify and probably contains several different HGM classes. For example, seeps at the base of a slope may grade into a riverine floodplain, or a small stream within a Depressional wetland has a zone of flooding along its sides. GO BACK AND IDENTIFY WHICH OF THE HYDROLOGIC REGIMES DESCRIBED IN QUESTIONS 1-7 APPLY TO DIFFERENT AREAS IN THE UNIT (make a rough sketch to help you decide). Use the following table to identify the appropriate class to use for the rating system if you have several HGM classes present within the wetland unit being scored. NOTE: Use this table only if the class that is recommended in the second column represents 10% or more of the total area of the wetland unit being rated. If the area of the HGM class listed in column 2 is less than 10% of the unit; classify the wetland using the class that represents more than 90% of the total area. HGM classes within the wetland unit being rated HGM class to use in rating Slope + Riverine Riverine Slope + Depressional Depressional Slope + Lake Fringe Lake Fringe Depressional + Riverine along stream within boundary of depression Depressional Depressional + Lake Fringe Depressional Riverine + Lake Fringe Riverine Salt Water Tidal Fringe and any other class of freshwater wetland Treat as ESTUARINE Ifyou are still unable to determine which of the above criteria apply to your wetland, or ifyou have more than 2 HGM classes within a wetland boundary, classify the wetland as Depressional for the rating. Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 4 Packet Pg. 437 8.5.e Wetland name or number X SLOPE WETLANDS Water quality Functions - Indicators that the site functions to improve water quality S 1.0. Does the site have the potential to improve water quality? S 1.1. Characteristics of the average slope of the wetland: (a 1% slope has a 1 ft vertical drop in elevation for every 100 ft of horizontal distance) Slope is 1% or less points = 3 Slope is > 1%-2% points = 2 0 Slope is > 2%-5% paints = 1 Slope is greater than 5% 6oints = 0 S 1.2. The soil 2 in below the surface (or duff layerl is true clay or true organic (use NRCS definitions): Yes = 3 No = 0 0 S 1.3. Characteristics of the plants in the wetland that trap sediments and pollutants: Choose the points appropriate for the description that best fits the plants in the wetland. Dense means you have trouble seeing the soil surface (>75% cover), and uncut means not grazed or mowed and plants are higher than 6 in. Dense, uncut, herbaceous plants > 90% of the wetland area points = 6 Dense, uncut, herbaceous plants > %: of area 2 Dense, woody, plants > %: of area oints - 2- 2 Dense, uncut, herbaceous plants > % of area points = 1 Does not meet any of the criteria above for plants points = 0 Total for S 1 Add the points in the boxes above 2 Rating of Site Potential If score is:_12 = H _6-11= M X0-5 = L Record the rating on the first page S 2.0. Does the landscape have the potential to support the water quality function of the site? S 2.1. Is > 10% of the area within 150 ft on the uphill side of the wetland in land uses that generate s? 1 es= a= 0 S 2.2. Are there other sources of pollutants coming into the wetland that are not listed in question S 2.1? Other sources dog walkers/ dog poop (ZD No = 0 1 Total for S 2 Add the points in the boxes above 2 Rating of Landscape Potential If score is: X 1-2 = M 0 = L Record the rating on the first page S 3.0. Is the water quality improvement provided by the site valuable to society? S 3.1. Does the wetland discharge directly (i.e., within 1 mi) to a stream, river, lake, or marine water that is on 303(d) list? Yes =1 0 S 3.2. Is the wetland in a basin or sub -basin where water quality is an issue? At least one aquatic resource in the basin is on the 303(d) list. (� No = 0 1 S 3.3. Has the site been identified in a watershed or local plan as important for maintaining water quality? Answer YES if there is a TMDL for the basin in which unit is found. Yes = 2 0 = 0 Total for S 3 Add the points in the boxes above EE :j Rating of Value If score is:—,-2-4 = H X 1= M 0 = L Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 Record the rating on the first page 11 Packet Pg. 438 Wetland name or number A 8.5.e SLOPE WETLANDS Hydrologic Functions - Indicators that the site functions to reduce flooding and stream erosion S 4.0. Does the site have the potential to reduce flooding and stream erosion? S 4.1. Characteristics of plants that reduce the velocity of surface flows during storms: Choose the points appropriate for the description that best fits conditions in the wetland. Stems of plants should be thick enough (usually> 1/8 in), or dense enough, to remain erect during surface flows. 0 Dense, uncut, rigid plants cover > 90% of the area of the wetland points = 1 All other conditions Rating of Site Potential If score is:_1= M g0 = L Record the rating on the first page S 5.0. Does the landscape have the potential to support the hydrologic functions of the site? S 5.1. Is more than 25% of the area within 150 ft upslope of wetland in land uses or cover that generate excess surface runoff? Yes = 1 ❑ = 0 0 Rating of Landscape Potential If score is: _1= M _X_0 = L Record the rating on the first page S 6.0. Are the hydrologic functions provided by the site valuable to society? S 6.1. Distance to the nearest areas downstream that have flooding problems: The sub -basin immediately down -gradient of site has flooding problems that result in damage to human or natural resources (e.g., houses or salmon redds) points = 2 Surface flooding problems are in a sub -basin farther down -gradient ❑ints = 1 1 No flooding problems anywhere downstream points = 0 S 6.2. Has the site been identified as important for flood storage or flood conveyance in a regional flood control Ian? Yes =2 =00 0 Total for S 6 Add the points in the boxes above 1 Rating of Value If score is: 2-4 = H X1= M _0 = L NOTES and FIELD OBSERVATIONS: Wetland Rating System for Western WA: 2014 Update Rating Form — Effective January 1, 2015 Record the rating on the first page 12 Packet Pg. 439 8.5.e Wetland name or number. A These questions apply to wetlands of all HGM classes. HABITAT FUNCTIONS - Indicators that site functions to provide important habitat H 1.0. Does the site have the potential to provide habitat? H 1.1. Structure of plant community: Indicators are Cowardin classes and strata within the Forested class. Check the Cowardin plant classes in the wetland. Up to 10 patches may be combined for each class to meet the threshold of '4 ac or more than 10% of the unit if it is smaller than 2.5 ac. Add the number of structures checked. Aquatic bed 4 structures or more: points = 4 Emergent 3 structures: points = 2 X Scrub -shrub (areas where shrubs have > 30% cover) 2 structures: points = 1 Forested (areas where trees have > 30% cover) 1 structure: points = 0 0 If the unit has a Forested class, check if.• The Forested class has 3 out of 5 strata (canopy, sub -canopy, shrubs, herbaceous, moss/ground-cover) that each cover 20% within the Forested polygon H 1.2. Hydroperiods Check the types of water regimes (hydroperiods) present within the wetland. The water regime has to cover more than 10% of the wetland or % ac to count (see text for descriptions of hydroperiods). Permanently flooded or inundated 4 or more types present: points = 3 Seasonally flooded or inundated 3 types present: points = 2 Occasionally flooded or inundated 2 types present: points =1 0 Saturated only 1 type present: points = 0 Permanently flowing stream or river in, or adjacent to, the wetland Seasonally flowing stream in, or adjacent to, the wetland Lake Fringe wetland 2 points Freshwater tidal wetland 2 points H 1.3. Richness of plant species Count the number of plant species in the wetland that cover at least 10 ftz. Different patches of the same species can be combined to meet the size threshold and you do not have to name the species. Do not include Eurasian milfoil, reed canarygrass, purple loosestrife, Canadian thistle If you counted: > 19 species points = 2 1 5 - 19 species points = 1 < 5 species points = 0 H 1.4. Interspersion of habitats Decide from the diagrams below whether interspersion among Cowardin plants classes (described in H 1.1), or the classes and unvegetated areas (can include open water or mudflats) is high, moderate, low, or none. If you have four or more plant classes or three classes and open water, the rating is always high. 0(*) 0 None = 0 points Low = 1 point Moderate = 2 points All three diagrams in this row ; are HIGH = 3points Wetland Rating System for Western WA: 2014 Update Rating Form — Effective January 1, 2015 13 Packet Pg. 440 8.5.e Wetland name or number A H 1.5. Special habitat features: Check the habitat features that are present in the wetland. The number of checks is the number of points. Large, downed, woody debris within the wetland (> 4 in diameter and 6 ft long). Standing snags (dbh > 4 in) within the wetland Undercut banks are present for at least 6.6 ft (2 m) and/or overhanging plants extends at least 3.3 ft (1 m) over a stream (or ditch) in, or contiguous with the wetland, for at least 33 ft (10 m) Stable steep banks of fine material that might be used by beaver or muskrat for denning (> 30 degree slope) OR signs of recent beaver activity are present (cut shrubs or trees that have not yet weathered 1 where wood is exposed) At least % ac of thin -stemmed persistent plants or woody branches are present in areas that are permanently or seasonally inundated (structures for egg -laying by amphibians) X Invasive plants cover less than 25% of the wetland area in every stratum of plants (see H 1.1 for list of strata) Total for H 1 Add the points in the boxes above 2 Rating of Site Potential If score is:_15-18 = H _7-14 = M g0-6 = L Record the rating on the first page H 2.0. Does the landscape have the potential to support the habitat functions of the site? H 2.1. Accessible habitat (include only habitat that directly abuts wetland unit). Calculate: % undisturbed habitat 0 + [(% moderate and low intensity land uses)/2] 0 = 0 If total accessible habitat is: >'/3 (33.3%) of 1 km Polygon points = 3 0 20-33% of 1 km Polygon points = 2 10-19% of 1 km Polygon points = 1 < 10% of 1 km Polygon points = 0 H 2.2. Undisturbed habitat in 1 km Polygon around the wetland. Calculate: % undisturbed habitat+ [(% moderate and low intensity land uses)/2] 0_ = 0 % Undisturbed habitat > 50% of Polygon points = 3 Undisturbed habitat 10-50% and in 1-3 patches points = 2 0 Undisturbed habitat 10-50% and > 3 patches points = 1 Undisturbed habitat < 10% of 1 km Polygon points = 0 H 2.3. Land use intensity in 1 km Polygon: If > 50% of 1 km Polygon is high intensity land use points = (- 2) -2 <- 50% of 1 km Polygon is high intensity points = 0 Total for H 2 Add the points in the boxes above -2 Rating of Landscape Potential If score is: 4-6 = H _1-3 = M X< 1= L H 3.0. Is the habitat provided by the site valuable to society? Record the rating on the first page H 3.1. Does the site provide habitat for species valued in laws, regulations, or policies? Choose only the highest score that applies to the wetland being rated. Site meets ANY of the following criteria: points = 2 — It has 3 or more priority habitats within 100 m (see next page) — It provides habitat for Threatened or Endangered species (any plant or animal on the state or federal lists) — It is mapped as a location for an individual WDFW priority species — It is a Wetland of High Conservation Value as determined by the Department of Natural Resources — It has been categorized as an important habitat site in a local or regional comprehensive plan, in a Shoreline Master Plan, or in a watershed plan Site has 1 or 2 priority habitats (listed on next page) within 100 m Site does not meet any of the criteria above Rating of Value If score is: _2 = H _X_1= M _0 = L Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 points = 1 I W points = 0 W E Record the rating on the first page r 14 Q Packet Pg. 441 Wetland name or number A 8.5.e WDFW Priority Habitats Priority habitats listed by WDFW (see complete descriptions of WDFW priority habitats, and the counties in which they can O be found, in: Washington Department of Fish and Wildlife. 2008. Priority Habitat and Species List. Olympia, Washington. 177 pp. httw. Ilwdfw.wa.gov/publications/00165 Jwdfw00165.Pdf or access the list from here: Q bttp;//wdfw.wa.gov/conservation list ist,) _ �a U Count how many of the following priority habitats are within 330 ft (100 m) of the wetland unit: NOTE, This question is independent of the land use between the wetland unit and the priority habitat. cU — Aspen Stands: Pure or mixed stands of aspen greater than 1 ac (0.4 ha). rn r Biodiversity Areas and Corridors: Areas of habitat that are relatively important to various species of native fish and wildlife (full descriptions in WDFW PHS report). d — Herbaceous Balds: Variable size patches of grass and forbs on shallow soils over bedrock. — Old-growth/Mature forests: Old -growth west of Cascade crest - Stands of at least 2 tree species, forming a multi - layered canopy with occasional small openings; with at least 8 trees/ac (20 trees/ha) > 32 in (81 cm) dbh or > 200 years of age. Mature forests - Stands with average diameters exceeding 21 in (53 cm) dbh; crown cover may be less than 100%; decay, decadence, numbers of snags, and quantity of large downed material is generally less than that found in old -growth; 80-200 years old west of the Cascade crest. Oregon White Oak: Woodland stands of pure oak or oak/conifer associations where canopy coverage of the oak component is important (full descriptions in WDFW PHS report p. 158 - see web link above). Riparian: The area adjacent to aquatic systems with flowing water that contains elements of both aquatic and terrestrial ecosystems which mutually influence each other. Westside Prairies: Herbaceous, non -forested plant communities that can either take the form of a dry prairie or a wet prairie (full descriptions in WDFW PHS report p. 161 - see web link above). Instream: The combination of physical, biological, and chemical processes and conditions that interact to provide functional life history requirements for instream fish and wildlife resources. — Nearshore: Relatively undisturbed nearshore habitats. These include Coastal Nearshore, Open Coast Nearshore, and Puget Sound Nearshore. (full descriptions of habitats and the definition of relatively undisturbed are in WDFW report - see web link on previous page). — Caves: A naturally occurring cavity, recess, void, or system of interconnected passages under the earth in soils, rock, ice, or other geological formations and is large enough to contain a human. Cliffs: Greater than 25 ft (7.6 m) high and occurring below 5000 ft elevation. — Talus: Homogenous areas of rock rubble ranging in average size 0.5 - 6.5 ft (0.15 - 2.0 m), composed of basalt, andesite, and/or sedimentary rock, including riprap slides and mine tailings. May be associated with cliffs. X Snags and Logs: Trees are considered snags if they are dead or dying and exhibit sufficient decay characteristics to enable cavity excavation/use by wildlife. Priority snags have a diameter at breast height of > 20 in (51 cm) in western Washington and are > 6.5 ft (2 m) in height. Priority logs are > 12 in (30 cm) in diameter at the largest end, and > 20 ft (6 m) long. Note: All vegetated wetlands are by definition a priority habitat but are not included in this list because they are addressed elsewhere. Wetland Rating System for Western WA: 2014 Update 15 Rating Form - Effective January 1, 2015 Packet Pg. 442 8.5.e Wetland name or number A_ CATEGORIZATION BASED ON SPECIAL CHARACTERISTICS Wetland Type Category Check off any criteria that apply to the wetland. Circle the category when the appropriate criteria are met. SC 1.0. Estuarine wetlands Does the wetland meet the following criteria for Estuarine wetlands? — The dominant water regime is tidal, —Vegetated, and — With a salinity greater than 0.5 ppt Yes -Go to SC 1.1 No= Not an estuarine wetland SC 1.1. Is the wetland within a National Wildlife Refuge, National Park, National Estuary Preserve, State Park or Educational, Environmental, or Scientific Reserve designated under WAC 332-30-151? Yes = Category I No - Go to SC 1.2 Cat. I SC 1.2. Is the wetland unit at least 1 ac in size and meets at least two of the following three conditions? —The wetland is relatively undisturbed (has no diking, ditching, filling, cultivation, grazing, and has less than 10% cover of non-native plant species. (If non-native species are Spartina, see page 25) Cat. —At least % of the landward edge of the wetland has a 100 ft buffer of shrub, forest, or un-grazed or un- mowed grassland. —The wetland has at least two of the following features: tidal channels, depressions with open water, or Cat. II contiguous freshwater wetlands. Yes = Category I No = Category II SC 2.0. Wetlands of High Conservation Value (WHCV) SC 2.1. Has the WA Department of Natural Resources updated their website to include the list of Wetlands of High Conservation Value? Yes - Go to SC 2.2 No - Go to SC 2.3 Cat. 1 SC 2.2. Is the wetland listed on the WDNR database as a Wetland of High Conservation Value? Yes = Category I No = Hot a WHCV SC 2.3. Is the wetland in a Section/Township/Range that contains a Natural Heritage wetland? http://wwwl.dnr.wa.gov/nhp/refdesk/datasearch/wnhpwetiands.pdf Yes - Contact WNHP/WDNR and go to SC 2.4 No = Not a WHCV SC 2.4. Has WDNR identified the wetland within the S/T/R as a Wetland of High Conservation Value and listed it on their website? Yes = Category I No = Not a WHCV SC 3.0. Bogs Does the wetland (or any part of the unit) meet both the criteria for soils and vegetation in bogs? Use the key below. If you answer YES you will still need to rate the wetland based on its functions. SC 3.1. Does an area within the wetland unit have organic soil horizons, either peats or mucks, tha=to more of the first 32 in of the soil profile? Yes - Go to SC 3.3 SC 3.2. Does anarea within the wetland unit have organic soils, either peats or mucks, that are les over bedrock, or an impermeable hardpan such as clay or volcanic ash, or that are floating on t or pond? Yes - Go to SC 3.3 o = Is not a bog SC 3.3. Does an area with peats or mucks have more than 70% cover of mosses at ground level, AN east a 301 cover of plant species listed in Table 4? Yes = Is a Category I bog No- Go to SC 3.4 NOTE: If you are uncertain about the extent of mosses in the understory, you may substitute that criterion by measuring the pH of the water that seeps into a hole dug at least 16 in deep. If the pH is less than 5.0 and the plant species in Table 4 are present, the wetland is a bog. Cat. SC 3.4. Is an area with peats or mucks forested (> 30% cover) with Sitka spruce, subalpine fir, western red cedar, western hemlock, lodgepole pine, quaking aspen, Engelmann spruce, or western white pine, AND any of the species (or combination of species) listed in Table 4 provide more than 30% of the cover under the canopy? Yes = Is a Category I bog No = Is not a bog Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 16 Packet Pg. 443 8.5.e Wetland name or number A SC 4.0. Forested Wetlands Does the wetland have at least 1 contiguous acre of forest that meets one of these criteria for the WA Department of Fish and Wildlife's forests as priority habitats? If you answer YES you will still need to rate the wetland based on its functions. — old -growth forests (west of Cascade crest): Stands of at least two tree species, forming a multi -layered canopy with occasional small openings; with at least 8 trees/ac (20 trees/ha) that are at least 200 years of age OR have a diameter at breast height (dbh) of 32 in (81 cm) or more. — Mature forests (west of the Cascade Crest): Stands where the largest trees are 80- 200 years old OR the species that make up the canopy have an average diameter (dbh Yes = Category I v = Hot a forested wetland far this section Cat. I SC 5.0. Wetlands in Coastal Lagoons Does the wetland meet all of the following criteria of a wetland in a coastal lagoon? — The wetland lies in a depression adjacent to marine waters that is wholly or partially separated from marine waters by sandbanks, gravel banks, shingle, or, less frequently, rocks —The lagoon in which the wetland is located contains ponded water that is saline or brackish (> 0.5 ppt) during most of the year in at least a portion of the lagoon (needs to sure near the a o Cat. I Yes- Go to SC 5.1 No = Not a wetland in a coastal lagoon SC 5.1. Does the wetland meet all of the following three conditions? —The wetland is relatively undisturbed (has no diking, ditching, filling, cultivation, grazing), and has less than 20% cover of aggressive, opportunistic plant species (see list of species on p. 100). Cat. II —At least % of the landward edge of the wetland has a 100 ft buffer of shrub, forest, or un-grazed or un- mowed grassland. —The wetland is larger than 1/10 ac (4350 ftZ) Yes = Category I No = Category II SC 6.0. Interdunal Wetlands Is the wetland west of the 1889 line (also called the Western Boundary of Upland Ownership or WBUO)? If you answer yes you will still need to rate the wetland based on its habitat functions. In practical terms that means the following geographic areas: — Long Beach Peninsula: Lands west of SR 103 — Grayland-Westport: Lands west of SR 105 Cat I — Ocean Shores-Copalis: Lands west of SR 115 and SR 109 Yes - Go to SC 6.1 Nv = not an Interdunal wetland for rating SC 6.1. Is the wetland 1 ac or larger and scores an 8 or 9 for the habitat functions on the form (rates H,H,H or H,H,M Cat. II for the three aspects of function)? Yes = Category I No - Go to SC 6.2 SC 6.2. Is the wetland 1 ac or larger, or is it in a mosaic of wetlands that is 1 ac or larger? Yes = Category II No - Go to SC 6.3 Cat. III SC 6.3. Is the unit between 0.1 and 1 ac, or is it in a mosaic of wetlands that is between 0.1 and 1 ac? Yes = Category III No = Category IV Cat. IV Category of wetland based on Special Characteristics If you answered No for all types, enter "Not Applicable" on Summary Form N/A Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 17 Packet Pg. 444 8.5.e r 0 rn r etland A Rating Figure 1. Cowardin Class, Hydroperiod and Pollutant Generating Surfaces Packet Pg. 445 1 a CD �i eel' 100 _ > 232rEd St SVV 0) , Q1Sw 23 240t� PI Stijl 3 242 NW 205th St 00 • •p r _ f i, ED "• of 1 km buffer= highintensitylan' ' . J , • use s ;n c� Rs 23$Ei1 � -1'Oth 242 d E'dm. -on h=Si. iiJ . .''3 ' - p Z • CD N 1�tli:"SE' i° N 1980- St N Q fvtost lirseted i_� Gettcng Started _-; 4414 -Fe or cirecivy ... --; 404 -Fide or d r6dory corporate Resieurces CI) wit co" GrAttResources 4 Eciiplvyee biredoy (i) ;. _; Ernplayee Direc D 5' t� (a Tads ®� }+,-) t� }ii! i Active: ;' (DCA) — _ v y 4' ¢ Z2�th St SW ¢ S �2s s Pf SIN CD O ��� Perk f 23Mh S [ SYP ti`d r W \91afF-SCefdnce 0 Ilk O - a °: / r Woodwtly Cn c CD m (D f E �y Sr;o1,4rr! —NW 705UhtSt- — 24331s SS SW_.. _ Ft I it g f CD r C1 d a� C 4 � d � � NIV 2001ts 51 .- NW-Y970, St G i r NSW 198th St NW a g6th St- tti N } 20M ff I s NW 1 S5th St 0 X lD rt tQ St SAN �2UM 5 t SSW I n 740th 5Ig>IV 64allrsr, J r,� 242n4dStS4V - - _ + Cunr 4► �� lic•F ina� C � a )0th St N 2 01 St � �arh�lti I'=N-1$91h Si mn�f I� rn 1'95th St = NE 795th St f N - 941h S t I .9h. r-4 I Attachment: Exhibit 5 - Madrona School Wetland Report and Wetland Buffer Averaging and Enhancement Plan (1901 : Critical Areas Ordinance U 8.5.e WATER QUALITY IMPROVEMENT 1211103ECT5 (TMOLs) Overview of the process Project Catalog by WRIA by County Pondrrlg ❑pportvnities Project Development Priority Lists Related Information TMDL Contacts RELATED ECOLOGY PROGRAMS Water Quality Improvement Water Quality improvement Pmiects by WRIA > %12PIA 8! C--day-Samrnanlish O WRIA S. Cedar-Sarnmamish U) d The following table lists overview information for water quality improvement r L projects (including total maximum daily loads, or TMDLs) for this water resource Q H Clii,4 d rf M inventory area NlRIA). Please use links (where available) for more information 1 on a project. t) U Counties • Kin❑ Snohomish 14u Water quality Waterbady Name Pollutants Status" TMDL Lead Dellinger Lake Total Phosphorus Approved by EPA Triakshobloln 425-649.7280 Bear -Evans Creek Basin Fecal Coliform Approved by EPA Joan Nolan 425-649-4425 Dissolved Oxygen Approved by EPA Temperature a e Lak Total Phosphorus Approved by EPA Tricia Shoblom Has an implementation 425-649-7288 plan I5saguah Creek basin Fecal Coliform Approved by EPA Joan Nolan 425-649-4425 Little Bear Creek Fecal Coliform Approved by EPA Ralph Svricek Tributaries: 425-649-7036 Trout Stream Great Dane Creek Cutthroat Creek North Creek Fecal Coliform Approved by EPA Ralph Svricek Has an implementation 425-649-7036 plan Pipers Creek Fecal Coliform Approved by EPA ]oan_Ralan 425-649-4425 Sammamish River Dissolved Oxygen Field work starts Ralph Svricek Temperature summer 2015 425-649-7036 Swamo Creek Fecal Coliform Approved by EPA Ralph Svricek Has an implementation 425-649-7036 Netland A Rating Figure 4. WRIA 8 TMDL Screen Capture 0 Packet Pg. 448 8.5.e Wetland name or number- g a� c c RATING SUMMARY — Western Washington o Name of wetland (or ID #): Wetland B Date of site visit: 7/6 and 7/7/15 i Rated by S Corbin, (PWS) Trained by Ecology?_X Yes No Date of training 10/09 and HGM Class used for rating Depressional Wetland has multiple HGM classes? Y X N NOTE: Form is not complete without the figures requested (figures can be combined). a Source of base aerial photo/map _ cong]p F.nrrh r OVERALL WETLAND CATEGORY III (based on functions X or special characteristics_) 3. Category of wetland based on FUNCTIONS Category I —Total score = 23 - 27 X Category II — Total score = 20 - 22 Category III — Total score = 16 - 19 Category IV — Total score = 9 - 15 FUNCTION j Improving Hydrologic I Habitat i Water Quality Circle the appropriate ratings ;Site Potential H L H ( L H M L Landscape Potential ® M L H M L H M Value H (M) L H M L H (IVY L TOTAI. Score Based on Ratings 10 7 1 4 , 18 2. Category based on SPECIAL CHARACTERISTICS of wetland CHARACTERISTIC CATEGORY Estuarine I II I Wetland of High Conservation Value Bog I Mature Forest I Old Growth Forest I Coastal Lagoon I II Interdunal I II III IV None of the above Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 Score for each function based on three ratings (order of ratings is not important) 9 = H,H,H 8 = H,H,M 7 = H,H,L 7 = H,M,M 6 = H,M,L 6 = M,M,M 5 = H,L,L 5 = M,M,L 4 = M,L,L 3 = L,L,L 1 Packet Pg. 449 8.5.e Wetland name or number „B Maps and figures required to answer questions correctly for Western Washington Depressional Wetlands Map of: Cowardin plant classes To answer questions: Figure # `D 1.3, H 1.1, H 1.4 1 Hydroperiods D 1.4, H 1.2 1 Location of outlet (can be added to map of hydroperiods) D 1.1, D 4.1 1 Boundary of area within 150 ft of the wetland (can be added to another figure) D 2.2, D 5.2 1 Map of the contributing basin D 4.3, D 5.3 2 1 km Polygon: Area that extends 1 km from entire wetland edge - including polygons for accessible habitat and undisturbed habitat H 2.1, H 2.2, H 2.3 3 Screen capture of map of 303(d) listed waters in basin (from Ecology website) D 3.1, D 3.2 4 Screen capture of list of TMDLs for WRIA in which unit is found (from web) D 3.3 5 Riverine Wetlands Map of: To answer questions: Figure # Cowardin plant classes H 1.1, H 1.4 Hydroperiods H 1.2 Ponded depressions R 1.1 Boundary of area within 150 ft of the wetland (can be added to anotherfigure) R 2.4 Plant cover of trees, shrubs, and herbaceous plants R 1.2, R 4.2 Width of unit vs. width of stream (can be added to another figure) R 4.1 Map of the contributing basin R 2.2, R 2.3, R 5.2 1 km Polygon: Area that extends 1 km from entire wetland edge - including polygons for accessible habitat and undisturbed habitat H 2.1, H 2.2, H 2.3 Screen capture of map of 303(d) listed waters in basin (from Ecology website) R 3.1 Screen capture of list of TMDLs for WRIA in which unit is found (from web) R 3.2, R 3.3 Lake Fringe Wetlands Map of: To answer questions: Figure # Cowardin plant classes L 1.1, L 4.1, H 1.1, H 1.4 Plant cover of trees, shrubs, and herbaceous plants L 1.2 Boundary of area within 150 ft of the wetland (can be added to anotherfigure) L 2.2 1 km Polygon: Area that extends 1 km from entire wetland edge - including polygons for accessible habitat and undisturbed habitat H 2.1, H 2.2, H 2.3 Screen capture of map of 303(d) listed waters in basin (from Ecology website) L 3.1, L 3.2 Screen capture of list of TMDLs for WRIA in which unit is found (from web) L 3.3 Slone Wetlands Map of: To answer questions: Figure # Cowardin plant classes H 1.1, H 1.4 Hydroperiods H 1.2 Plant cover of dense trees, shrubs, and herbaceous plants S 1.3 Plant cover of dense, rigid trees, shrubs, and herbaceous plants (can be added to figure above) S 4.1 Boundary of 150 ft buffer (can be added to another figure) S 2.1, S 5.1 1 km Polygon: Area that extends 1 km from entire wetland edge - including polygons for accessible habitat and undisturbed habitat H 2.1, H 2.2, H 2.3 Screen capture of map of 303(d) listed waters in basin (from Ecology website) S 3.1, S 3.2 Screen capture of list of TMDLs for WRIA in which unit is found (from web) S 3.3 Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 0 CD Packet Pg. 450 8.5.e Wetland name or number B HGM Classification of Wetlands in Western Washington For questions 1-7, the criteria described must apply to the entire unit being rated. If the hydrologic criteria listed in each question do not apply to the entire unit being rated, you probably have a unit with multiple HGM classes. In this case, identify which hydrologic criteria in questions 1-7 apply, and go to Question B. 1. Are the water levels in the entire unit usually controlled by tides except during floods? 0 - go to 2 YES - the wetland class is Tidal Fringe - go to 1.1 1.1 Is the salinity of the water during periods of annual low flow below 0.5 ppt (parts per thousand)? NO - Saltwater Tidal Fringe (Estuarine) YES - Freshwater Tidal Fringe Ifyour wetland can be classified as a Freshwater Tidal Fringe use the forms for Riverine wetlands. If it is Saltwater Tidal Fringe it is an Estuarine wetland and is not scored. This method cannot be used to score functions for estuarine wetlands. 2. The entire wetland unit is flat and precipitation is the only source (>90%) of water to it. Groundwater and surface water runoff are NOT sources of water to the unit. NO - go to 3 YES - The wetland class is Flats can be classified as a Flats wetland, use the form for Depressional wetlands. 3. Does the entire wetland unit meet all of the following criteria? _The vegetated part of the wetland is on the shores of a body of permanent open water (without any plants on the surface at anytime of the year) at least 20 ac (8 ha) in size; _At least 30% of the open water area is deeper than 6.6 ft (2 m). NO - go to 4 YES - The wetland class is Lake Fringe (Lacustrine Fringe) 4. Does the entire wetland unit meet all of the following criteria? The wetland is on a slope (slope can be very gradual), The water flows through the wetland in one direction (unidirectional) and usually comes from seeps. It may flow subsurface, as sheetflow, or in a swale without distinct banks, The water leaves the wetland without being impounded. NO - go to 5 YES - The wetland class is Slope NOTE: Surface water does not pond in these type of wetlands except occasionally in very small and shallow depressions or behind hummocks (depressions are usually <3 ft diameter and less than 1 ft deep). S. Does the entire wetland unit meet all of the following criteria? The unit is in a valley, or stream channel, where it gets inundated by overbank flooding from that stream or river, The overbank flooding occurs at least once every 2 years. Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 Packet Pg. 451 8.5.e Wetland name or number B t- go to 6 YES - The wetland class is Riverine aaerine unit can contain depressions that are filled with water when the river is not flooding L 6. Is the entire wetland unit in a topographic depression in which water ponds, or is saturated to the o surface, at sometime during the year? This means that any outlet, if present, is higher than the interior i of the wetland. a �a NO - go to 7 YES - The wetland class is Depressional U U 7. Is the entire wetland unit located in a very flat area wit no no overbank flooding? The unit does not pond surface water more than a few inches. The unit seems to be maintained by high groundwater in the area. The wetland may be ditched, but has no obvious natural outlet. NO-goto8 YES - The wetland class is Depressional 8. Your wetland unit seems to be difficult to classify and probably contains several different HGM classes. For example, seeps at the base of a slope may grade into a riverine floodplain, or a small stream within a Depressional wetland has a zone of flooding along its sides. GO BACK AND IDENTIFY WHICH OF THE HYDROLOGIC REGIMES DESCRIBED IN QUESTIONS 1-7 APPLY TO DIFFERENT AREAS IN THE UNIT (make a rough sketch to help you decide). Use the following table to identify the appropriate class to use for the rating system if you have several HGM classes present within the wetland unit being scored. NOTE: Use this table only if the class that is recommended in the second column represents 10% or more of the total area of the wetland unit being rated. If the area of the HGM class listed in column 2 is less than 10% of the unit; classify the wetland using the class that represents more than 90% of the total area. HGM classes within the wetland unit being rated HGM class to use in rating Slope + Riverine Riverine Slope + Depressional Depressional Slope + Lake Fringe Lake Fringe Depressional + Riverine along stream within boundary of depression Depressional Depressional + Lake Fringe Depressional Riverine + Lake Fringe Riverine Salt Water Tidal Fringe and any other class of freshwater wetland Treat as ESTUARINE Ifyou are still unable to determine which of the above criteria apply to your wetland, or ifyou have more than Z HGM classes within a wetland boundary, classify the wetland as Depressional for the rating. Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 4 Packet Pg. 452 8.5.e Wetland name or number B DEPRESSIONAL AND FLATS WETLANDS Water Quality Functions - Indicators that the site functions to improve water quality D 1.0. Does the site have the potential to improve water quality? D 1.1. Characteristics of surface water outflows from the wetland: Wetland is a depression or flat depression (QUESTION 7 on key) with no surface water leaving it (no outlet). points 0 Wetland has an intermittently flowing stream or ditch, OR highly constricted permanently flowing outlet. 3 points = 2 Wetland has an unconstricted, or slightly constricted, surface outlet that is permanently flowing points = 1 Wetland is a flat depression (QUESTION 7 on key), whose outlet is a permanently flowing ditch. points = 1 D 1.2. The soil 2 in below the surface for duff layerl is true clay or true organic (use NRCS definitions). Yes = 4 Co = 0 0 D 1.3. Characteristics and distribution of persistent plants (Emergent, Scrub -shrub, and/or Forested Cowardin classes): Wetland has persistent, ungrazed, plants > 95% of area points = 5 Wetland has persistent, ungrazed, plants > Y2 of area points = 3 1 Wetland has persistent, ungrazed plants > 1/10 of area points Wetland has persistent, ungrazed plants <1/10 of area points = 0 D 1.4. Characteristics of seasonal ponding or inundation: This is the area that is ponded for at least 2 months. See description in manual. 4 Area seasonally ponded is > %: total area of wetland Dints = 4 Area seasonally ponded is > X total area of wetland points = 2 Area seasonally ponded is < X total area of wetland points = 0 Total for D 1 Add the points in the boxes above g Rating of Site Potential If score is: 12-16 = H X 6-11= M 0-5 = L Record the rating on the first page D 2.0. Does the landscape have the potential to support the water quality function of the site? D 2.1. Does the wetland unit receive stormwater discharges? es = No = 0 1 D 2.2. Is > 10% of the area within 150 ft of the wetland in land uses that generate pollutants? es = No = 0 1 D 2.3. Are there septic systems within 250 ft of the wetland? Yes = 1 0 = 0 0 D 2.4. Are there other sources of pollutants coming into the wetland that are not listed in questions D D 2.3? Source residential,log poop from do walkers es —No = 0 rl 1 Total for D 2 Add the points in the boxes above 3 Rating of Landscape Potential If score is: X 3 or 4 = H 1 or 2 = M 0 = L Record the rating on the first page D 3.0. Is the water quality improvement provided by the site valuable to society? D 3.1. Does the wetland discharge directly (i.e., within 1 mi) to a stream, river, lake, or marine water that is on 303(d) list? Yes = 1 0 = 0 D 3.2. Is the wetland in a basin or sub -basin where an aquatic resource is on the 303(d) list? (ieD No = 0 1 D 3.3. Has the site been identified in a watershed or local plan as important for maintaining water quality (answ YES if there is a TMDL for the basin in which the unit is found)? Yes = 2 o = Total for D 3 Add the points in the boxes above 0 1 Rating of Value If score is: —2-4 = H X 1= M _0 = L Wetland Rating System for Western WA: 2014 Update Rating Form — Effective January 1, 2015 Record the rating on the first page Packet Pg. 453 8.5.e Wetland name or number B DEPRESSIONAL AND FLATS WETLANDS Hydrologic Functions - Indicators that the site functions to reduce flooding and stream degradation D 4.0. Does the site have the potential to reduce flooding and erosion? D 4.1. Characteristics of surface water outflows from the wetland: Wetland is a depression or flat depression with no surface water leaving it (no outlet) points =® 4 Wetland has an intermittently flowing stream or ditch, OR highly constricted permanently flowing outletpoints = 2 Wetland is a flat depression (QUESTION 7 on key), whose outlet is a permanently flowing ditch points = 1 Wetland has an unconstricted, or slightly constricted, surface outlet that is permanently flowing points = 0 D 4.2. Dearth of storage during wet periods: Estimate the height of ponding above the bottom of the outlet. For wetlands with no outlet, measure from the surface of permanent water or if dry, the deepest part. Marks of ponding are 3 ft or more above the surface or bottom of outlet points = 7 Marks of ponding between 2 ft to < 3 ft from surface or bottom of outlet points = 5 Marks are at least 0.5 ft to < 2 ft from surface or bottom of outlet o�nts = 3 The wetland is a "headwater" wetland points = 3 Wetland is flat but has small depressions on the surface that trap water points = 1 Marks of ponding less than 0.5 ft (6 in) points = 0 D 4.3. Contribution of the wetland to storage in the watershed: Estimate the ratio of the area of upstream basin contributing surface water to the wetland to the area of the wetland unit itself. The area of the basin is less than 10 times the area of the unit points = 5 3 The area of the basin is 10 to 100 times the area of the unit <6oints = The area of the basin is more than 100 times the area of the unit points = 0 Entire wetland is in the Flats class points = 5 Total for D 4 Add the points in the boxes above 10 Rating of Site Potential If score is:_12-16 = H X 6-11= M _0-5 = L Record the rating on the first page D 5.0. Does the landscape have the potential to support hydrologic functions of the site? D 5.1. Does the wetland receive stormwater discharges? Yes =1 No = 0 1 D 5.2. Is >10% of the area within 150 ft of the wetland in land uses that generate excess runoff? es = No = 0 1 D 5.3. Is more than 25% of the contributing basin of the wetland covered with intensive human land uses (residential at >1 residence/ac, urban, commercial, agriculture, etc.)? !Eip No = 0 1 Total for D 5 Add the points in the boxes above 3 Rating of Landscape Potential If score is: X3 = H _1 or 2 = M _0 = L Record the rating on the first page D 6.0. Are the hydrologic functions provided by the site valuable to society? D 6.1. The unit is in a landscape that has flooding problems. Choose the description that best matches conditions around the wetland unit being rated. Do not add points. Choose the highest score if more than one condition is met. The wetland captures surface water that would otherwise flow down -gradient into areas where flooding has damaged human or natural resources (e.g., houses or salmon redds): ■ Flooding occurs in a sub -basin that is immediately down -gradient of unit. points = 2 1 • Surface flooding problems are in a sub -basin farther down -gradient. Qpints = Flooding from groundwater is an issue in the sub -basin. points = 1 The existing or potential outflow from the wetland is so constrained by human or natural conditions that the water stored by the wetland cannot reach areas that flood. Explain why points = 0 There are no problems with flooding downstream of the wetland. points = 0 D 6.2. Has the site been identified as important for flood storage or flood conveyance in a regional flood control Ian? Yes=2 No=O Total for D 6 Add the points in the boxes above 1 Rating of Value If score is:--2-4 = H X 1 = M 0 = L Wetland Rating System for Western WA: 2014 Update Rating Form — Effective January 1, 2015 Record the rating on the first page Packet Pg. 454 8.5.e Wetland name or number B These questions apply to wetlands of all HGM classes. HABITAT FUNCTIONS - Indicators that site functions to provide important habitat H 1.0. Does the site have the potential to provide habitat? H 1.1. Structure of plant community: Indicators are Cowardin classes and strata within the Forested class. Check the Cowardin plant classes in the wetland. Up to 10 patches may be combined for each class to meet the threshold of Mac or more than 10% of the unit if it is smaller than 2.5 ac. Add the number of structures checked. Aquatic bed 4 structures or more: points = 4 Emergent 3 structures: points = 2 Scrub -shrub (areas where shrubs have > 30% cover) 2 structures: points = 1 0 _xForested (areas where trees have > 30% cover) 1 structure: points = 0 If the unit has a Forested class, check if.• The Forested class has 3 out of 5 strata (canopy, sub -canopy, shrubs, herbaceous, moss/ground-cover) that each cover 20% within the Forested polygon H 1.2. Hydroperiods Check the types of water regimes (hydroperiods) present within the wetland. The water regime has to cover more than 10% of the wetland or % ac to count (see text fur descriptions of hydroperiods). Permanently flooded or inundated 4 or more types present: points = 3 XSeasonally flooded or inundated 3 types present: points = 2 Occasionally flooded or inundated 2 types present: points = 1 Saturated only 1 type present: points = 0 1 Permanently flowing stream or river in, or adjacent to, the wetland Seasonally flowing stream in, or adjacent to, the wetland Lake Fringe wetland 2 points Freshwater tidal wetland 2 points H 1.3. Richness of plant species Count the number of plant species in the wetland that cover at least 10 ftZ. Different patches of the same species can be combined to meet the size threshold and you do not have to name the species. Do not include Eurasian milfoil, reed canarygrass, purple loosestrife, Canadian thistle 1 If you counted: > 19 species points = 2 5 - 19 species points = 1 < 5 species points = 0 H 1.4. Interspersion of habitats Decide from the diagrams below whether interspersion among Cowardin plants classes (described in H 1.1), or the classes and unvegetated areas (can include open water or mudflats) is high, moderate, low, or none. If you have four or more plant classes or three classes and open water, the rating is always high. ( D (:0:) (*)(0*) None = 0 points Low = 1 point Moderate = 2 points 0 All three diagrams in this row are HIGH = 3points Wetland Rating System for Western WA: 2014 Update Rating Form — Effective January 1, 2015 13 Packet Pg. 455 8.5.e Wetland name or number B H 1.5. Special habitat features: Check the habitat features that are present in the wetland. The number of checks is the number of points. _X Large, downed, woody debris within the wetland (> 4 in diameter and 6 ft long). X Standing snags (dbh > 4 in) within the wetland Undercut banks are present for at least 6.6 ft (2 m) and/or overhanging plants extends at least 3.3 ft (1 m) over a stream (or ditch) in, or contiguous with the wetland, for at least 33 ft (10 m) Stable steep banks of fine material that might be used by beaver or muskrat for denning (> 30 degree slope) OR signs of recent beaver activity are present (cut shrubs or trees that have not yet weathered 3 where wood is exposed) At least X ac of thin -stemmed persistent plants or woody branches are present in areas that are permanently or seasonally inundated (structures for egg -laying by amphibians) X Invasive plants cover less than 25% of the wetland area in every stratum of plants (see H 1.1 for list of strata) Total for H 1 Add the points in the boxes above 5 Rating of Site Potential If score is:_15-18 = H _7-14 = M _X_0-6 = L Record the rating on the first page H 2.0. Does the landscape have the potential to support the habitat functions of the site? H 2.1. Accessible habitat (include only habitat that directly abuts wetland unit). Calculate: % undisturbed habitat + [(% moderate and low intensity land uses)/2] 0 = 0 % If total accessible habitat is: > 1/3 (33.3%) of 1 km Polygon points = 3 20-33% of 1 km Polygon points = 2 0 10-19% of 1 km Polygon points = 1 < 10% of 1 km Polygon points = 0 H 2.2. Undisturbed habitat in 1 km Polygon around the wetland. Calculate: % undisturbed habitat 0 + [(% moderate and low intensity land uses)/2] 0 = 0 % Undisturbed habitat > 50% of Polygon points = 3 Undisturbed habitat 10-50% and in 1-3 patches points = 2 0 Undisturbed habitat 10-50% and > 3 patches points = 1 Undisturbed habitat < 10% of 1 km Polygon points = 0 H 2.3. Land use intensity in 1 km Polygon: If > 50% of 1 km Polygon is high intensity land use pints = (- 2) -2 <- 50% of 1 km Polygon is high intensity points = 0 Total for H 2 Add the points in the boxes above -2 Rating of Landscape Potential If score is: 4-6 = H 1-3 = M X < 1= L H 3.0. Is the habitat provided by the site valuable to society? Record the rating on the first page H 3.1. Does the site provide habitat for species valued in laws, regulations, or policies? Choose only the highest score that applies to the wetland being rated. Site meets ANY of the following criteria: points = 2 — It has 3 or more priority habitats within 100 m (see next page) — It provides habitat for Threatened or Endangered species (any plant or animal on the state or federal lists) — It is mapped as a location for an individual WDFW priority species — It is a Wetland of High Conservation Value as determined by the Department of Natural Resources — It has been categorized as an important habitat site in a local or regional comprehensive plan, in a Shoreline Master Plan, or in a watershed plan Site has 1 or 2 priority habitats (listed on next page) within 100 m Site does not meet any of the criteria above Rating of Value If score is: _2 = H -)L-1= M _0 = L Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 points = 0 Record the rating on the first page 14 0 rn Packet Pg. 456 Wetland name or number B 8.5.e WDFW Priority Habitats L Priority habitats listed by WDFW (see complete descriptions of WDFW priority habitats, and the counties in which they can be found, in: Washington Department of Fish and Wildlife. 2008. Priority Habitat and Species List. Olympia, Washington. i 177 pp. http: / wdfw.w--a.govlcublications/00165/wdfw00165.pdf or access the list from here: Q gip;,//wdfw. wawa. gov/ c o ns e-vati on /phs/list/ Count how many of the following priority habitats are within 330 ft (100 m) of the wetland unit: NOTE. This question is t independent of the land use between the wetland unit and the priority habitat U 0 — Aspen Stands: Pure or mixed stands of aspen greater than 1 ac (0.4 ha). rn r — Biodiversity Areas and Corridors: Areas of habitat that are relatively important to various species of native fish and M wildlife (full descriptions in WDFW PHS report). d — Herbaceous Balds: Variable size patches of grass and forbs on shallow soils over bedrock. — Old-growth/Mature forests: Old -growth west of Cascade crest - Stands of at least 2 tree species, forming a multi - layered canopy with occasional small openings; with at least 8 trees/ac (20 trees/ha ) > 32 in (81 cm) dbh or > 200 years of age. Mature Forests - Stands with average diameters exceeding 21 in (53 cm) dbh; crown cover may be less than 100%; decay, decadence, numbers of snags, and quantity of large downed material is generally less than that found in old -growth; 80-200 years old west of the Cascade crest. — Oregon White Oak: Woodland stands of pure oak or oak/conifer associations where canopy coverage of the oak component is important (full descriptions in WDFW PHS report p. 158 - see web link above). — Riparian: The area adjacent to aquatic systems with flowing water that contains elements of both aquatic and terrestrial ecosystems which mutually influence each other. — Westside Prairies: Herbaceous, non -forested plant communities that can either take the form of a dry prairie or a wet prairie (full descriptions in WDFW PHS reportp. 161 - see web link above). — Instream: The combination of physical, biological, and chemical processes and conditions that interact to provide functional life history requirements for instream fish and wildlife resources. — Nearshore: Relatively undisturbed nearshore habitats. These include Coastal Nearshore, Open Coast Nearshore, and Puget Sound Nearshore. (full descriptions of habitats and the definition of relatively undisturbed are in WDFW report - see web link on previous page). — Caves: A naturally occurring cavity, recess, void, or system of interconnected passages under the earth in soils, rock, ice, or other geological formations and is large enough to contain a human. Cliffs: Greater than 25 ft (7.6 m) high and occurring below 5000 ft elevation. Talus: Homogenous areas of rock rubble ranging in average size 0.5 - 6.5 ft (0.15 - 2.0 m), composed of basalt, andesite, and/or sedimentary rock, including riprap slides and mine tailings. May be associated with cliffs. X Snags and Logs: Trees are considered snags if they are dead or dying and exhibit sufficient decay characteristics to enable cavity excavation/use by wildlife. Priority snags have a diameter at breast height of > 20 in (51 cm) in western Washington and are > 6.5 ft (2 m) in height. Priority logs are > 12 in (30 cm) in diameter at the largest end, and > 20 ft (6 m) long. Note: All vegetated wetlands are by definition a priority habitat but are not included in this list because they are addressed elsewhere. Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 15 Packet Pg. 457 8.5.e Wetland name or number B CATEGORIZATION BASED ON SPECIAL CHARACTERISTICS Wetland Type Category Check off any criteria that apply to the wetland. Circle the category when the appropriate criteria are met. SC 1.0. Estuarine wetlands Does the wetland meet the following criteria for Estuarine wetlands? — The dominant water regime is tidal, —Vegetated, and —With a salinity greater than 0.5 ppt Yes -Go to SC 1.1 = Not an estuarine wetla SC 1.1. Is the wetland within a National Wildlife Refuge, National Park, National Estuary Reserve, Natural Area Preserve, State Park or Educational, Environmental, or Scientific Reserve designated under WAC 332-30-151? Yes = Category I No - Go to SC 1.2 Cat. I SC 1.2. Is the wetland unit at least 1 ac in size and meets at least two of the following three conditions? —The wetland is relatively undisturbed (has no diking, ditching, filling, cultivation, grazing, and has less than 10% cover of non-native plant species. (If non-native species are Spartina, see page 25) Cat. —At least 3/ of the landward edge of the wetland has a 100 ft buffer of shrub, forest, or un-grazed or un- mowed grassland. —The wetland has at least two of the following features: tidal channels, depressions with open water, or Cat. II contiguous freshwater wetlands. Yes = Category I No = Category II SC 2.0. Wetlands of High Conservation Value (WHCV) SC 2.1. Has the WA Department of Natural Resources updated their website to include the list of Wetlands of High Conservation Value? Yes - Go to SC 2.2 No - Go to SC 2.3 Cat. I SC 2.2. Is the wetland listed on the WDNR database as a Wetland of High Conservation Value? Yes = Category I tVv = Not a WHCV SC 2.3. Is the wetland in a Section/Township/Range that contains a Natural Heritage wetland? http://wwwl_dnr.wa.gov/nhp/refdesk/datasearch/wnhpwetlands.pdf Yes - Contact WNHP/WDNR and go to SC 2.4 No = Not a WHCV SC 2.4. Has WDNR identified the wetland within the S/T/R as a Wetland of High Conservation Value and listed it on their website? Yes = Category I No = Not a WHCV SC 3.0. Bogs Does the wetland (or any part of the unit) meet both the criteria for soils and vegetation in bogs? Use the key below. If you answer YES you will still need to rate the wetland based on its functions. SC 3.1. Does an area within the wetland unit have organic soil horizons, either peats or mucks, that compose 16 in or more of the first 32 in of the soil profile? Yes - Go to SC 3.3 No - Go to SC 3.2 SC 3.2. Does an area within the wetland unit have organic soils, either peats or mucks, that are less than 16 in deep over bedrock, or an impermeable hardpan such as clay or volcanic ash, or that are floating o yr pond? Yes - Go to SC 3.3 No = Is not a b❑ SC 3.3. Does an area with peats or mucks have more than 70% cover of mosses at ground level, AND at eas a E. cover of plant species listed in Table 4? Yes = Is a Category I bog No - Go to SC 3.4 NOTE: If you are uncertain about the extent of mosses in the understory, you may substitute that criterion by measuring the pH of the water that seeps into a hole dug at least 16 in deep. If the pH is less than 5.0 and the plant species in Table 4 are present, the wetland is a bog. Cat. SC 3.4. Is an area with peats or mucks forested (> 30% cover) with Sitka spruce, subalpine fir, western red cedar, western hemlock, lodgepole pine, quaking aspen, Engelmann spruce, or western white pine, AND any of the species (or combination of species) listed in Table 4 provide more than 30% of the cover under the canopy? Yes = Is a Category I bog No = Is not a bog Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 16 aD CU _ :a L O M M aD a` R r •L U r O w Packet Pg. 458 8.5.e Wetland name or number B SC 4.0. Forested Wetlands Does the wetland have at least 1 contiguous acre of forest that meets one of these criteria for the WA Department of Fish and Wildlife's forests as priority habitats? If you answer YES you will still need to rate the wetland based on its functions. — Old -growth forests (west of Cascade crest): Stands of at least two tree species, forming a multi -layered canopy with occasional small openings; with at least 8 trees/ac (20 trees/ha) that are at feast 200 years of age OR have a diameter at breast height (dbh) of 32 in (81 cm) or more. — Mature forests (west of the Cascade Crest): Stands where the largest trees are 80- 200 years old OR the species that make up the canopy have an average diameter (dbh) exceeding 21 in 53 cm . Yes = Category I a =Not a forested wetland for this sectio Cat. SC 5.0. Wetlands in Coastal Lagoons Does the wetland meet all of the following criteria of a wetland in a coastal lagoon? — The wetland lies in a depression adjacent to marine waters that is wholly or partially separated from marine waters by sandbanks, gravel banks, shingle, or, less frequently, rocks —The lagoon in which the wetland is located contains ponded water that is saline or brackish (> 0.5 ppt) during most of the year in at least a portion of the lagoon (needs t ensured near the bottom Cat. Yes - Go to SC 5.1 No = Not a wetland in a coastal lagoon SC 5.1. Does the wetland meet all of the following three conditions? —The wetland is relatively undisturbed (has no diking, ditching, filling, cultivation, grazing , and has less than 20% cover of aggressive, opportunistic plant species (see list of species on p. 100). Cat. II —At least % of the landward edge of the wetland has a 100 ft buffer of shrub, forest, or un-grazed or un- mowed grassland. —The wetland is larger than Vio ac (4350 ftZ) Yes = Category I No = Category II SC 6.0. Interdunal Wetlands Is the wetland west of the 1889 line (also called the Western Boundary of Upland Ownership or WBUO)? If you answer yes you will still need to rate the wetland based on its habitat functions. In practical terms that means the following geographic areas: — Long Beach Peninsula: Lands west of SR 103 — Grayland-Westport: Lands west of SR 105 Cat I — Ocean Shores-Copalis: Lands west of SR 115 and SR 109 Yes - Go to SC 6.1 E�not an interdunal wetland for rating SC 6.1. Is the wetland 1 ac or larger and scores an 8 or 9 for the habitat functions on t e orm a es , ,H or H,H,M Cat. 11 for the three aspects of function)? Yes = Category I No - Go to SC 6.2 SC 6.2. Is the wetland 1 ac or larger, or is it in a mosaic of wetlands that is 1 ac or larger? Yes = Category II No - Go to SC 6.3 Cat. III SC 6.3. Is the unit between 0.1 and 1 ac, or is it in a mosaic of wetlands that -is between 0.1 and 1 ac? Yes = Category III No = Category IV Cat. IV Category of wetland based on Special Characteristics N/A If you answered No for all types, enter "Not Applicable" on Summary Form Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 17 Packet Pg. 459 8.5.e Pol Ge Sui bui Wetland B Rating Figure 1. Cowardin Class, Hydroperiod, and Pollutant Generating Surface Packet Pg. 460 8.5.e etland B Rating Figure 2. Contributing Basin Packet Pg. 461 Q co r LO - Lco ¢- >t 315 st 4� % cd .41 oA > 4 ❑(D CD 0-1 tin 11 o 4 ` i1• cop w �4ath Pi svv. ' 242h d R rl�r� ortns NW 245th si ' �' h C),•,,,-N 205th-51-: co ---'•r-_ t ■ M C f 7 w - G m �y N99tn'st 1V1 19gth�5t: o rs �I q �y + N 1 98ih'"s[ 1 -r i Govc�le _� :3 CL co -n (0 CD -D.- w C) (A) CL (f) 0 CD CD O MdkViafte4 G&6rvg Started 4K'-- File oircraredory— 404 -Fite di &rectwy— Corporate Resoui6es CL) MI Cor de%s6u�ces Erhpl Diirect6r�fl) E�� Dices 0 - por 0,y4ee plc6pie Active - flu M, Mth St Sw zi 04. 22BIh-St SW A-t%, 2301h S tsw 232r;dStSW .Esper-ance 'Wachusett Rd 91 4, WcodwaV f'f , v -NVV 20511h S I— — NVV 197th St ro ro FC �w i 96th st- S hl I Pt 9% 23-P-h St SW 2�Mth St SW 23311151 SW tr ae N A 2 40th S I TN LjFATV IAI 2 42 nd -St SW rkiA r Y 42 n CJ 5 t SW FA _244th StSW ng -- 2W 44 Z64. NW 200Uj St N 2001h St aKI 20 = St- — M 10M St N 199th St M G NWII�51ihSl N 1951h 51 195 Nimmst NE 195th S1 M JN-194thSt Attachment: Exhibit 5 - Madrona School Wetland Report and Wetland Buffer Averaging and Enhancement Plan (1901 : Critical Areas Ordinance A CD 8.5.e WATER QUALITY IMPROVEMENT PROJECTS (TMDLs) Overview of the process Project Catalog by W RIA by County Funding Opportunities Project Development Priority Lists Related Information TMDL Contacts RELATED ECOLOGY PROGRAMS Water [Duality Imoroyament __ Water Duality lmprovament Protects by WRIA 1"r` .I 8; 'erl-0r-�arnmaniish WRIA 8-. Cedar-Sammamish The following table lists overview information for water quality improvement projects (including total maximum daily loads, or TMDLs) for this water resource inventory area WRIA). Please use links (where available) for more information on a project. Counties • Kino • Snohomish Water Quality Wateebady Name Pollutants Status" TMDL Lead Bailinoer Lake Total Phosphorus Approved by EPA Tricia Shoblom 425-649-7288 Bear -Evans Creek Basin Fecal Coliform Approved by EPA Joan Nolan 425-649-4425 Dissolved Oxygen Approved by EPA Temperature Cottaae Lake Total Phosphorus Approved by EPA Tricia Shoblom Has an implementation 425-649--7288 plan Issaquah Creek Basin Fecal Coliform Approved by EPA Joan Nolan 425-649-4425 Little Bear Creek Fecal Coliform Approved by EPA Ralph Syricek Tributaries: 425-649-7036 Trout Stream Great Dane Creek Cutthroat Creek North Creek Fecal Coliform Approved by EPA Ralph Syricek Has an implementation 425-649-7036 plan Pipers Greek Fecal Coliform Approved by EPA Joan Nolan 425-649-4425 Sammamish River Dissolved Oxygen Field work starts Ralph Syricek Temperature summer 2025 425-649-7036 Swamp Creek Feral Coliform Approved by EPA Ralph Syricek Has an implementation 425-649-7036 O T" Wetland B Rating Figure 5. WRIA 8 TMDL Screen Shot a Packet Pg. 464 8.5.e Wetland name or number C a c c RATING SUMMARY — Western Washington o U) Name of wetland (or ID #): Wetland C Date of site visit: 7/6 and 7/7/15 Rated by S. Corbin PWS Trained by Ecology? X Yes No Date of training O/09 and I i HGM Class used for rating Slope _ Wetland has multiple HGM classes? Y X N NOTE: Form is not complete without the figures requested (figures can be combined). a Source of base aerial photo/map Google Earth OVERALL WETLAND CATEGORY IV (based on functions or special characteristics_) 1. Category of wetland based on FUNCTIONS Category I — Total score = 23 - 27 Category II — Total score = 20 - 22 Category III —Total score = 16 - 19 X Category IV — Total score = 9 - 15 FUNCTION Improving Hydrologic Habitat Water Quality i Circle the appropriate ratings Site Potential H M L H M L H M L Landscape Potential H M L H M L H M L Value H M L H M L H M L TOTAL Score Based on 5 4 4 13 Ratings 2. Category based on SPECIAL CHARACTERISTICS of wetland CHARACTERISTIC CATEGORY Estuarine I II Wetland of High Conservation Value I Bog I Mature Forest I Old Growth Forest I Coastal Lagoon I II Interdunal I II III IV None of the above Score for each function based on three ratings (order of ratings is not important) 9 = H,H,H 8 = H, H, M 7 = H,H,L 7 = H,M,M 6 = H,M,L 6 = M,M,M 5 = H,L,L 5 = M,M,L 4 = M,L,L 3 = L, L, L Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 1 Packet Pg. 465 8.5.e Wetland name or number C Maps and figures required to answer questions correctly for Western Washington Depressional Wetlands Ma of: To answer questions: Figure # Cowardin plant classes D 1.3, H 1.1, H 1.4 Hydroperiods D 1.4, H 1.2 Location of outlet (can be added to map of hydroperiods) D 1.1, D 4.1 Boundary of area within 150 ft of the wetland (can be added to anotherfigure) D 2.2, D 5.2 Map of the contributing basin D 4.3, D 5.3 1 km Polygon: Area that extends 1 km from entire wetland edge - including polygons for accessible habitat and undisturbed habitat H 2.1, H 2.2, H 2.3 Screen capture of map of 303(d) listed waters in basin (from Ecology website) D 3.1, D 3.2 Screen capture of list of TMDLs for WRIA in which unit is found (from web) D 3.3 Riverine Wetlands Map of: To answer questions: Figure # Cowardin plant classes H 1.1, H 1.4 Hydroperiods H 1.2 Ponded depressions R 1.1 Boundary of area within 150 ft of the wetland (can be added to another figure) R 2.4 Plant cover of trees, shrubs, and herbaceous plants R 1.2, R 4.2 Width of unit vs. width of stream (can be added to anotherfigure) R 4.1 Map of the contributing basin 1 km Polygon: Area that extends 1 km from entire wetland edge - including polygons for accessible habitat and undisturbed habitat Screen capture of map of 303(d) listed waters in basin (from Ecology website) R 2.2, R 2.3, R 5.2 H 2.1, H 2.2, H 2.3 R 3.1 Screen capture of list of TMDLs for WRIA in which unit is found (from web) R 3.2, R 3.3 Lake Fringe Wetlands Map of: To answer questions: Figure # Cowardin plant classes L 1.1, L 4.1, H 1.1, H 1.4 Plant cover of trees, shrubs, and herbaceous plants L 1.2 Boundary of area within 150 ft of the wetland (can be added to anotherfigure) L 2.2 1 km Polygon: Area that extends 1 km from entire wetland edge - including polygons for accessible habitat and undisturbed habitat H 2.1, H 2.2, H 2.3 Screen capture of map of 303(d) listed waters in basin (from Ecology website) L 3.1, L 3.2 Screen capture of list of TMDLs for WRIA in which unit is found (from web) L 3.3 Slope Wetlands Map of: To answer questions: Figure # Cowardin plant classes H 1.1, H 1.4 1 Hydroperiods H 1.2 1 Plant cover of dense trees, shrubs, and herbaceous plants S 1.3 1 Plant cover of dense, rigid trees, shrubs, and herbaceous plants (can be added to figure above) S 4.1 1 Boundary of 150 ft buffer (can be added to another figure) S 2.1, S 5.1 1 1 km Polygon: Area that extends 1 km from entire wetland edge - including polygons for accessible habitat and undisturbed habitat H 2.1, H 2.2, H 2.3 2 Screen capture of map of 303(d) listed waters in basin (from Ecology website) S 3.1, S 3.2 3 Screen capture of list of TMDLs for WRIA in which unit is found (from web) S 3.3 4 Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 0 CD Packet Pg. 466 8.5.e Wetland name or number C HGM Classification of Wetlands in Western Washington For questions 1-7, the criteria described must apply to the entire unit being rated. If the hydrologic criteria listed in each question do not apply to the entire unit being rated, you probably have a unit with multiple HGM classes. In this case, identify which hydrologic criteria in questions 1-7 apply, and go to Question 8. 1. Are ater levels in the entire unit usually controlled by tides except during floods? NO - go to 2 YES - the wetland class is Tidal Fringe - go to 1.1 1.1 Is the salinity of the water during periods of annual low flow below 0.5 ppt (parts per thousand)? NO - Saltwater Tidal Fringe (Estuarine) YES - Freshwater Tidal Fringe If your wetland can be classified as a Freshwater Tidal Fringe use the forms for Riverine wetlands. If it is Saltwater Tidal Fringe it is an Estuarine wetland and is not scored. This method cannot be used to score functions for estuarine wetlands. 2. The entire wetland unit is flat and precipitation is the only source (>90%) of water to it. Groundwater and surface water runoff are NOT sources of water to the unit. NO - go to 3 YES - The wetland class is Flats Dnd can be classified as a Flats wetland, use the form for Depressional wetlands. 3. Does the entire wetland unit meet all of the following criteria? _The vegetated part of the wetland is on the shores of a body of permanent open water (without any plants on the surface at anytime of the year) at least 20 ac (8 ha) in size; _At least 30% of the open water area is deeper than 6.6 ft (2 m). NO - go to 4 YES - The wetland class is Lake Fringe (Lacustrine Fringe) 4. Does a entire wetland unit meet all of the following criteria? The wetland is on a slope (slope can be very gradual), The water flows through the wetland in one direction (unidirectional) and usually comes from seeps. It may flow subsurface, as sheetflow, or in a swale without distinct banks, The water leaves the wetland without being impounded. NO - go to 5 YES - The wetland class is Slope NOTE: Surface water does not pond in these type of wetlands except occasiana y in very small and shallow depressions or behind hummocks (depressions are usually <3 ft diameter and less than 1 ft deep). 5. Does the entire wetland unit meet all of the following criteria? The unit is in a valley, or stream channel, where it gets inundated by overbank flooding from that stream or river, The overbank flooding occurs at least once every 2 years. Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 Packet Pg. 467 8.5.e Wetland name or number C NO - go to 6 YES - The wetland class is Riverine NOTE: The Riverine unit can contain depressions that are filled with water when the river is not flooding L 6. Is the entire wetland unit in a topographic depression in which water ponds, or is saturated to the o surface, at sometime during the year? This means that any outlet, if present, is higher than the interior i of the wetland. a �a NO -go to 7 YES - The wetland class is Depressional U 7. Is the entire wetland unit located in a very flat area with no obvious depression and no overbank flooding? The unit does not pond surface water more than a few inches. The unit seems to be o r maintained by high groundwater in the area. The wetland may be ditched, but has no obvious natural c outlet. f° NO-goto8 YES - The wetland class is Depressional 8. Your wetland unit seems to be difficult to classify and probably contains several different HGM classes. For example, seeps at the base of a slope may grade into a riverine floodplain, or a small stream within a Depressional wetland has a zone of flooding along its sides. GO BACK AND IDENTIFY WHICH OF THE HYDROLOGIC REGIMES DESCRIBED IN QUESTIONS 1-7 APPLY TO DIFFERENT AREAS IN THE UNIT (make a rough sketch to help you decide). Use the following table to identify the appropriate class to use for the rating system if you have several HGM classes present within the wetland unit being scored. NOTE: Use this table only if the class that is recommended in the second column represents 10% or more of the total area of the wetland unit being rated. If the area of the HGM class listed in column 2 is less than 10% of the unit; classify the wetland using the class that represents more than 90% of the total area. HGM classes within the wetland unit being rated HGM class to use in rating Slope + Riverine Riverine Slope + Depressional Depressional Slope + Lake Fringe Lake Fringe Depressional + Riverine along stream within boundary of depression Depressional Depressional + Lake Fringe Depressional Riverine + Lake Fringe Riverine Salt Water Tidal Fringe and any other class of freshwater wetland Treat as ESTUARINE Ifyou are still unable to determine which of the above criteria apply to your wetland, or ifyou have more than 2 HGM classes within a wetland boundary, classify the wetland as Depressional for the rating. Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 4 Packet Pg. 468 8.5.e Wetland name or number C SLOPE WETLANDS Water Quality Functions - Indicators that the site functions to improve water quality S 1.0. Does the site have the potential to improve water quality? S 1.1. Characteristics of the average slope of the wetland: (a 1% slope has a 1 ft vertical drop in elevation for every 100 ft of horizontal distance) Slope is 1% or less points = 3 0 Slope is > 1%-2% points = 2 Slope is > 2%-5% points = 1 Slope is greater than 5% points = 0 S 1.2. The soil 2 in below the surface [or duff layerl is true clay or true organic (use NRCS definitions): Yes = 3 No = 0 0 S 1.3. Characteristics of the plants in the wetland that trap sediments and pollutants: Choose the points appropriate for the description that best fits the plants in the wetland. Dense means you have trouble seeing the soil surface (>75% cover), and uncut means not grazed or mowed and plants are higher than 6 in. Dense, uncut, herbaceous plants > 90% of the wetland area points = 6 0 Dense, uncut, herbaceous plants > % of area points = 3 Dense, woody, plants > % of area points = 2 Dense, uncut, herbaceous plants > % of area points = 1 Does not meet any of the criteria above for plants points = 0 Total for S 1 Add the points in the boxes above 0 Rating of Site Potential If score is:__12 = H 6-11= M X0-5 = L Record the rating on the first page S 2.0. Does the landscape have the potential to support the water quality function of the site? S 2.1. Is > 10% of the area within 150 ft on the uphill side of the wetland in land uses that generate pollutants? Yes=1 No= 0 0 S 2.2. Are there other sources of pollutants coming into the wetland that are not listed in question S 2.1? Other sources — Dog walkeml—dog poop Yes = 1 No = 0 1 Total for S 2 Add the points in the boxes above 1 Rating of Landscape Potential If score is: X1-2 = M _0 = L Record the rating on the first page S 3.0. Is the water quality improvement provided by the site valuable to society? S 3.1. Does the wetland discharge directly (i.e., within 1 mi) to a stream, river, lake, or marine water that is on the 303(d) list? Yes = 1 No = 0 0 S 3.2. Is the wetland in a basin or sub -basin where water quality is an issue? At least one aquatic resource in the basin is on the 303(d) list. Yes = 1 No = 0 1 S 3.3. Has the site been identified in a watershed or local plan as important for maintaining water quality? Answer YES if there is a TMDL for the basin in which unit is found. Yes = 2 No = 0 0 — Total for S 3 Add the points in the boxes above 1 Rating of Value If score is: 2-4 = H Xl = M _0 = L Wetland Rating System for Western WA: 2014 Update Rating Form — Effective January 1, 2015 Record the rating on the first page 11 Packet Pg. 469 8.5.e Wetland name or number C SLOPE WETLANDS Hydrologic Functions - indicators that the site functions to reduce flooding and stream erosion S 4.0. Does the site have the potential to reduce flooding and stream erosion? S 4.1. Characteristics of plants that reduce the velocity of surface flows during storms: Choose the points appropriate for the description that best fits conditions in the wetland. Stems of plants should be thick enough (usually> 1/8 in), or dense enough, to remain erect during surface flows. Dense, uncut, rigid plants cover > 90% of the area of the wetland points =1 0 All other conditions points = 0 Rating of Site Potential If score is:_1= M XO = L Record the rating on the first page S 5.0. Does the landscape have the potential to support the hydrologic functions of the site? S 5.1. Is more than 25% of the area within 150 ft upslope of wetland in land uses or cover that generate excess surface runoff? Yes = 1 No = 0 0 Rating of Landscape Potential If score is: _1= M _X0 = L Record the rating on the first page S 6.0. Are the hydrologic functions, provided by the site valuable to society? S 6.1. Distance to the nearest areas downstream that have flooding problems: The sub -basin immediately down -gradient of site has flooding problems that result in damage to human or natural resources (e.g., houses or salmon redds) points = 2 1 Surface flooding problems are in a sub -basin farther down -gradient points = 1 No flooding problems anywhere downstream points = 0 S 6.2. Has the site been identified as important for flood storage or flood conveyance in a regional flood control plan? Yes=2 No=O 0 Total for S 6 Add the points in the boxes above 1 Rating of Value If score is:___.2-4 = H _ X 1= M 0 = L NOTES and FIELD OBSERVATIONS: Wetland Rating System for Western WA: 2014 Update Rating Form — Effective January 1, 2015 Record the rating on the first page 12 Packet Pg. 470 8.5.e Wetland name or number C These questions apply to wetlands of all HGM classes. HABITAT FUNCTIONS - Indicators that site functions to provide important habitat H 1.0. Does the site have the potential to provide habitat? H 1.1. Structure of plant community: Indicators are Cowardin classes and strata within the Forested class. Check the Cowardin plant classes in the wetland. Up to 10 patches maybe combined for each class to meet the threshold of Mac or more than 10% of the unit if it is smaller than 2.5 ac. Add the number of structures checked. Aquatic bed 4 structures or more: points = 4 X Emergent 3 structures: points = 2 Scrub -shrub (areas where shrubs have > 30% cover) 2 structures: points = 1 Forested (areas where trees have > 30% cover) 1 structure: points = 0 If the unit has a Forested class, check if. - The Forested class has 3 out of 5 strata (canopy, sub -canopy, shrubs, herbaceous, moss/ground-cover) that each cover 20% within the Forested polygon H 1.2. Hydroperiods Check the types of water regimes (hydroperiods) present within the wetland. The water regime has to cover more than 10% of the wetland or % ac to count (see text for descriptions of hydroperiods). Permanently flooded or inundated 4 or more types present: points = 3 Seasonally flooded or inundated 3 types present: points = 2 Occasionally flooded or inundated 2 types present: points = 1 0 XSaturated only 1 type present: points = 0 Permanently flowing stream or river in, or adjacent to, the wetland Seasonally flowing stream in, or adjacent to, the wetland Lake Fringe wetland 2 points Freshwater tidal wetland 2 points H 1.3. Richness of plant species Count the number of plant species in the wetland that cover at least 10 ftz. Different patches of the same species can be combined to meet the size threshold and you do not have to name the species. Do not include Eurasian milfoil, reed canarygrass, purple loosestrife, Canadian thistle If you counted: > 19 species points = 2 1 5 - 19 species points = 1 < 5 species points = 0 H 1.4. Interspersion of habitats Decide from the diagrams below whether interspersion among Cowardin plants classes (described in H 1.1), or the classes and unvegetated areas (can include open water or mudflats) is high, moderate, low, or none. If you have four or more plant classes or three classes and open water, the rating is always high. (:D (: 0 :) (*D (0) 0 None = 0 points Low = 1 point Moderate = 2 points All three diagrams in this row }•++r.±.} are HIGH = 3points Wetland Rating System for Western WA: 2014 Update Rating Form — Effective January 1, 2015 13 Packet Pg. 471 8.5.e Wetland name or number C H 1.5. Special habitat features: Check the habitat features that are present in the wetland. The number of checks is the number of points. Large, downed, woody debris within the wetland (> 4 in diameter and 6 ft long). Standing snags (dbh > 4 in) within the wetland Undercut banks are present for at least 6.6 ft (2 m) and/or overhanging plants extends at least 3.3 ft (1 m) over a stream (or ditch) in, or contiguous with the wetland, for at least 33 ft (10 m) Stable steep banks of fine material that might be used by beaver or muskrat for denning (> 30 degree slope) OR signs of recent beaver activity are present (cut shrubs or trees that have not yet weathered where wood is exposed) 1 At least X ac of thin -stemmed persistent plants or woody branches are present in areas that are permanently or seasonally inundated (structures for egg -laying by amphibians) X Invasive plants cover less than 25% of the wetland area in every stratum of plants (see H 1.1 for list of strata) Total for H 1 Add the points in the boxes above 2 Rating of Site Potential If score is:_15-18 = H _7-14 = M _X_0-6 = L Record the rating on the first page H 2.0. Does the landscape have the potential to support the habitat functions of the site? H 2.1. Accessible habitat (include only habitat that directly abuts wetland unit). Calculate: % undisturbed habitatQ+ [(% moderate and low intensity land uses)/2] 0 = 0 % If total accessible habitat is: > 1/3 (33.3%) of 1 km Polygon points = 3 20-33% of 1 km Polygon points = 2 0 10-19% of 1 km Polygon points = 1 < 10% of 1 km Polygon points = 0 H 2.2. Undisturbed habitat in 1 km Polygon around the wetland. Calculate: % undisturbed habitat 0 + [(% moderate and low intensity land uses)/2]Q = 0 % Undisturbed habitat > 50% of Polygon points = 3 Undisturbed habitat 10-50% and in 1-3 patches points = 2 0 Undisturbed habitat 10-50% and > 3 patches points = 1 Undisturbed habitat < 10% of 1 km Polygon points = 0 H 2.3. Land use intensity in 1 km Polygon: If > 50% of 1 km Polygon is high intensity land use points = (- 2) -2 <- 50% of 1 km Polygon is high intensity points = 0 Total for H 2 Add the points in the boxes above -2 Rating of Landscape Potential If score is: 4-6 = H _1-3 = M X< 1= L Record the rating on the first page H 3.0. Is the habitat provided by the site valuable to society? H 3.1. Does the site provide habitat for species valued in laws, regulations, or policies? Choose only the highest score that applies to the wetland being rated. Site meets ANY of the following criteria: points = 2 — It has 3 or more priority habitats within 100 m (see next page) — It provides habitat for Threatened or Endangered species (any plant or animal on the state or federal lists) — It is mapped as a location for an individual WDFW priority species — It is a Wetland of High Conservation Value as determined by the Department of Natural Resources — It has been categorized as an important habitat site in a local or regional comprehensive plan, in a Shoreline Master Plan, or in a watershed plan Site has 1 or 2 priority habitats (listed on next page) within 100 m points = 1 Site does not meet any of the criteria above Rating of Value If score is:--2 = H X 1= M �0 = L Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 points = 0 1 Record the rating on the first page 14 0 rn Packet Pg. 472 Wetland name or number C 8.5.e WDFW Priority Habitats Priority habitats listed by WDFW (see complete descriptions of WDFW priority habitats, and the counties in which they can be found, in: Washington Department of Fish and Wildlife. 2008. Priority Habitat and Species List. Olympia, Washington. 177 pp. littp-,//wdfw.wa.gov/publicationVO-Q:L65/wdfwOO165.ndf or access the list from here: - ;jlwdfw.wa.gov/conservation/phs/listJ) Count how many of the following priority habitats are within 330 ft (100 m) of the wetland unit: NOTE. This question is independent of the land use between the wetland unit and the priority habitat. — Aspen Stands: Pure or mixed stands of aspen greater than 1 ac (0.4 ha). — Biodiversity Areas and Corridors: Areas of habitat that are relatively important to various species of native fish and wildlife (full descriptions in WDFW PHS report). — Herbaceous Balds: Variable size patches of grass and forbs on shallow soils over bedrock. — Old-growth/Mature forests: Old -growth west of Cascade crest - Stands of at least 2 tree species, forming a multi - layered canopy with occasional small openings; with at least 8 trees/ac (20 trees/ha ) > 32 in (81 cm) dbh or > 200 years of age. Mature forests - Stands with average diameters exceeding 21 in (53 cm) dbh; crown cover may be less than 100%; decay, decadence, numbers of snags, and quantity of large downed material is generally less than that found in old -growth; 80-200 years old west of the Cascade crest. Oregon White Oak: Woodland stands of pure oak or oak/conifer associations where canopy coverage of the oak component is important (full descriptions in WDFW PHS report p. 158 - see web link above). Riparian: The area adjacent to aquatic systems with flowing water that contains elements of both aquatic and terrestrial ecosystems which mutually influence each other. Westside Prairies: Herbaceous, non -forested plant communities that can either take the form of a dry prairie or a wet prairie (full descriptions in WDFW PHS report p. 161 - see web link above). Instream: The combination of physical, biological, and chemical processes and conditions that interact to provide functional life history requirements for instream fish and wildlife resources. — Nearshore: Relatively undisturbed nearshore habitats. These include Coastal Nearshore, Open Coast Nearshore, and Puget Sound Nearshore. (full descriptions of habitats and the definition of relatively undisturbed are in WDFW report - see web link on previous page). — Caves: A naturally occurring cavity, recess, void, or system of interconnected passages under the earth in soils, rock, ice, or other geological formations and is large enough to contain a human. Cliffs: Greater than 25 ft (7.6 m) high and occurring below 5000 ft elevation. Talus: Homogenous areas of rock rubble ranging in average size 0.5 - 6.5 ft (0.15 - 2.0 m), composed of basalt, andesite, and/or sedimentary rock, including riprap slides and mine tailings. May be associated with cliffs. Snags and Logs: Trees are considered snags if they are dead or dying and exhibit sufficient decay characteristics to enable cavity excavation/use by wildlife. Priority snags have a diameter at breast height of > 20 in (51 cm) in western Washington and are > 6.5 ft (2 m) in height. Priority logs are > 12 in (30 cm) in diameter at the largest end, and > 20 ft (6 m) long. Note: All vegetated wetlands are by definition a priority habitat but are not included in this list because they are addressed elsewhere. Wetland Rating System for Western WA: 2014 Update 15 Rating Form - Effective January 1, 2015 Packet Pg. 473 8.5.e Wetland name or number C CATEGORIZATION BASED ON SPECIAL CHARACTERISTICS Wetland Type Category Check off any criteria that apply to the wetland. Circle the category when the appropriate criteria are met. SC 1.0. Estuarine wetlands Does the wetland meet the following criteria for Estuarine wetlands? — The dominant water regime is tidal, — Vegetated, and — With a salinity greater than 0.5 ppt Yes -Go to SC 1.1 No= Not an estuarine wetland SC 1.1. Is the wetland within a National Wildlife Refuge, National Park, National Estuary Reserve, Natural Area Preserve, State Park or Educational, Environmental, or Scientific Reserve designated under WAC 332-30-151? Yes = Category I No - Go to SC 1.2 Cat. I SC 1.2. Is the wetland unit at least 1 ac in size and meets at least two of the following three conditions? —The wetland is relatively undisturbed (has no diking, ditching, filling, cultivation, grazing, and has less than 10% cover of non-native plant species. (If non-native species are Spartina, see page 25) Cat. —At least % of the landward edge of the wetland has a 100 ft buffer of shrub, forest, or un-grazed or un- mowed grassland. —The wetland has at least two of the following features: tidal channels, depressions with open water, or Cat. II contiguous freshwater wetlands. Yes = Category I No = Category II SC 2.0. Wetlands of High Conservation Value (WHCV) SC 2.1. Has the WA Department of Natural Resources updated their website to include the list of Wetlands of High -Conservation Value? Yes - Go to SC 2.2 No - Go to SC 2.3 Cat. I SC 2.2. Is the wetland listed on the WDNR database as a Wetland of High Conservation Value? Yes = Category I No = Not a WHCV SC 2.3. Is the wetland in a Section/Township/Range that contains a Natural Heritage wetland? http://www:L.dnr-wa.gov/nhp/refdesk/d5�tasearch wnhpwetiands.pdf Yes - Contact WNHP/WDNR and go to SC 2.4 No = Not a WHCV SC 2.4. Has WDNR identified the wetland within the S/T/R as a Wetland of High Conservation Value and listed it on their website? Yes = Category I No = Not a WHCV SC 3.0. Bogs Does the wetland (or any part of the unit) meet both the criteria for soils and vegetation in bogs? Use the key below. If you answer YES you will still need to rate the wetland based on its functions. SC 3.1. Does an area within the wetland unit have organic soil horizons, either peats or mucks, that compose 16 in or more of the first 32 in of the soil profile? Yes - Go to SC 3.3 No - Go to SC 3.2 SC 3.2. Does an area within the wetland unit have organic soils, either peats or mucks, that are less than 16 in deep over bedrock, or an impermeable hardpan such as clay or volcanic ash, or that are floating on top of a lake or pond? Yes - Go to SC 3.3 No = Is not a bog SC 3.3. Does an area with peats or mucks have more than 70% cover of mosses at ground level, AND at least a 30% cover of plant species listed in Table 4? Yes = Is a Category I bog No - Go to SC 3.4 NOTE: If you are uncertain about the extent of mosses in the understory, you may substitute that criterion by measuring the pH of the water that seeps into a hole dug at least 16 in deep. If the pH is less than 5.0 and the plant species in Table 4 are present, the wetland is a bog. Cat. 1 SC 3.4. Is an area with peats or mucks forested (> 30% cover) with Sitka spruce, subalpine fir, western red cedar, western hemlock, lodgepole pine, quaking aspen, Engelmann spruce, or western white pine, AND any of the species (or combination of species) listed in Table 4 provide more than 30% of the cover under the canopy? Yes = Is a Category I bog No = Is not a bog Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 16 Packet Pg. 474 8.5.e Wetland name or number SC 4.0. Forested Wetlands Does the wetland have at least 7contif?uous acre. of forest that meets one of these criteria for the WA Department of Fish and Wildlife's forests as priority habitats? If you answer YES you will still need to rate the wetland based on its functions. — Old -growth forests (west of Cascade crest): Stands of at least two tree species, forming a multi -layered canopy with occasional small openings; with at least 8 trees/ac (20 trees/ha) that are at least 200 years of age OR have a diameter at breast height (dbh) of 32 in (81 cm) or more. — Mature forests (west of the Cascade Crest): Stands where the largest trees are 80- 200 years old OR the species that make up the canopy have an average diameter (dbh) exceeding 21 in (53 cm). Yes = Category I No = Not a forested wetland for this section Cat. I SC 5.0. Wetlands in Coastal Lagoons Does the wetland meet all of the following criteria of a wetland in a coastal lagoon? — The wetland lies in a depression adjacent to marine waters that is wholly or partially separated from marine waters by sandbanks, gravel banks, shingle, or, less frequently, rocks —The lagoon in which the wetland is located contains ponded water that is saline or brackish (> 0.5 ppt) during most of the year in at least a portion of the lagoon (needs to be measured near the bottom) Cat. I Yes - Go to SC 5.1 No = Not a wetland in a coastal lagoon SC 5.1. Does the wetland meet all of the following three conditions? —The wetland is relatively undisturbed (has no diking, ditching, filling, cultivation, grazing), and has less than 20% cover of aggressive, opportunistic plant species (see list of species on p. 100). Cat. II —At least % of the landward edge of the wetland has a 100 ft buffer of shrub, forest, or un-grazed or un- mowed grassland. —The wetland is larger than 1/10 ac (4350 ftZ) Yes = Category I No = Category II SC 6.0. Interdunal Wetlands Is the wetland west of the 1889 line (also called the Western Boundary of Upland Ownership or WBUO)? If you answer yes you will still need to rate the wetland based on its habitat functions. In practical terms that means the following geographic areas: — Long Beach Peninsula: Lands west of SR 103 — Grayland-Westport: Lands west of SR 105 Cat I — Ocean Shores-Copalis: Lands west of SR 115 and SR 109 Yes - Go to SC 6.1 No = not an interdunal wetland for rating SC 6.1. Is the wetland 1 ac or larger and scores an 8 or 9 for the habitat functions on the form (rates H,H,H or H,H,M Cat. II for the three aspects of function)? Yes = Category I No - Go to SC 6.2 SC 6.2. Is the wetland 1 ac or larger, or is it in a mosaic of wetlands that is 1 ac or larger? Yes = Category II No - Go to SC 6.3 Cat. III SC 6.3. Is the unit between 0.1 and 1 ac, or is it in a mosaic of wetlands that is between 0.1 and 1 ac? Yes = Category III No = Category IV Cat. IV Category of wetland based on Special Characteristics If you answered No for all types, enter "Not Applicable" on Summary Form Wetland Rating System for Western WA: 2014 Update Rating Form - Effective January 1, 2015 17 Packet Pg. 475 8.5.e etland C Rating Figure 1. Cowardin Class, Hydroperiod, Pollutant Generating Surfaces Packet Pg. 476 1 off 400 , 23 AS t St s 232t��1 St S�l� co CO: cn M Ti r A'� �• f C a r `• r nTJ ' ' • �T NE 2381h 2Jtl�� SA -2401 h 240th FBI S1,'U, _.•'__.. 7i -•_- `p f 1 +`. NW 20bth Fst �' N=�� 'th-St w 00 a .. ■'. G + < - r 100% of 1 km buffer= high • -n ( 193tfi; �t intensity land use m o « 198ih St> CD cn Most Ya-ded Getfirtg Suited 404 - Fite or directory— L 404 SD -File 6e directory ... trorporate Resources (1) III Corporate Resources �; E0hpToyee Dieectary(l) ;-u E�itptoyee birec Q n Tools ®J. : -_ .'"'� ; i ! active: n C 226 P! S1k - - CD c sa 9� � CA)- -S —-----�228f"kSW �D �l�vey (- - �, �'W1."t� 230th 5 t SVO ^ti /D Fhsrk \ . 0 1- 232n (I St Sw Fsperance 1 - � �t Fi0tUh r ro 6aH Tyr � a 0 - Mar-husett Rd g - 23 $t $W �e MTo W - i CL CL _ I% 2' W h St &W O YVopdway a a � 238th St SW Ir I 240th St-S\N' ! I v �- � t A • 4�rieh�m•2isQh _nd-St 5VV All� Qnt5t-S CD 1hSt�- 2�3th-Sn e 6Y205SW Ing T7— U) �+ trw Booth W N 200tn St N 2 o St c, , �. NW-?9701 St a s KW- IWth, Sk }�•_ a \ Nw 196th Sf M 1 fd 200O ft I W t95fh 5t N Y35th 5t -1 {~ N-195ih St= N19;Ch St HE 195th S! --- - �— v 0 X m rt tQ 00 00 Attachment: Exhibit 5 - Madrona School Wetland Report and Wetland Buffer Averaging and Enhancement Plan (1901 : Critical Areas Ordinance U 8.5.e WATER QUALITY IMPROVEMENT PROJECTS (TMDLS) Overview of the process Project Catalog by WRJA by County Funding Opportunities Project Development Priority Lists Related Information TMDL Contacts RELATED ECOLOGY PROGRAMS Iv c T-► . i c �a L ater uality Imprpyemen[ : Water Quality Imnrgvemant ufoject5 by WRIA :- 1'd I- E; - 6 r-_ an+rn m'I5h 0 WRIA 8: Cedar-Sammamish ti L The following table lists overview information for water quality improvement Q projects (including total maximum daily loads, or TMDLs) for this water resource inventory area (WRIA). Please use links (where available) for more information �' '� .__ r V on a project. U PI r All LIS Counties O • King O7'V I C) r • Snohomish S -�r • ly l y Water Quality Waterbody Name Pollutants Status*" TMDL Lead Ballinger Lake Total Phosphorus Approved by EPA Tricia Shoblom 425-649-7288 Bear -Evans Creek Basin Fecal Coliform Approved by EPA Joan Nolan 425-649-4425 Dissolved Oxygen Approved by EPA Temperature Cottage Lake Total Phosphorus Approved by EPA Tricia Shoblom Has an implementation 425-649-7288 plan )ssaauah Creek Basin Fecal Coliform Approved by EPA Joan Nolan 425-649-4425 Little Bear Creek Fecal Coliform Approved by EPA Ralph SW9�,Vk Tributaries: 425-649-7036 Trout Stream Great Dane Creek Cutthroat Creek North Creek Fecal Coliform Approved by EPA Ralph Svricek Has an implementation 425-649-7036 plan Boers Creek Fecal Coliform Approved by EPA Joan Nolan 425-649-4425 Sammamish River Dissolved Oxygen Field work starts Fteph Svricek Temperature summer 2015 425-649-7036 Swamp Creek Fecal Coliform Approved by EPA Ralph Svricek Has an implementation 425-649-7036 Wetland C Rating Figure 3. WRIA 8 TMDL Screen Shot Packet Pg. 479 1 8.5.e SHANNON &WILSON, INC. APPENDIX D IMPORTANT INFORMATION ABOUT YOUR WETLAND DELINEATION/1VIITIGATION AND/OR STREAM CLASSIFICATION REPORT 21-1-22082-002 Packet Pg. 480 8.5.e SHANNON & WILSON, INC. Attachment to and part of Report 21-1-20581-010 Geotechnical and Environmental Consultants Date: September 15, 2015 To: Ms. Taine Wilton Edmonds School District #15 IMPORTANT INFORMATION ABOUT YOUR WETLAND DELINEATION/MITIGATION AND/OR STREAM CLASSIFICATION REPORT r O O A WETLAND/STREAM REPORT IS BASED ON PROJECT -SPECIFIC FACTORS. Wetland delineation/mitigation and stream classification reports are based on a unique set of project -specific factors. These typically include the general nature of the project and property involved, its size, and its configuration; historical use and practice; the location of the project on the site and its orientation; and the level of additional risk the client assumed by virtue of limitations imposed upon the exploratory program. The jurisdiction of any particular wetland/stream is determined by the regulatory authority(s) issuing the permit(s). As a result, one or more agencies will have jurisdiction over a particular wetland or stream with sometimes confusing regulations. It is necessary to involve a consultant who understands which agency(s) has jurisdiction over a particular wetland/stream and what the agency(s) permitting requirements are for that wetland/stream. To help reduce or avoid potential costly problems, have the consultant determine how any factors or regulations (which can change subsequent to the report) may affect the recommendations. Unless your consultant indicates otherwise, your report should not be used: ► If the size or configuration of the proposed project is altered. ► If the location or orientation of the proposed project is modified. ► If there is a change of ownership. ► For application to an adjacent site. ► For construction at an adjacent site or on site. ► Following floods, earthquakes, or other acts of nature. Wetland/stream consultants cannot accept responsibility for problems that may develop if they are not consulted after factors considered in their reports have changed. Therefore, it is incumbent upon you to notify your consultant of any factors that may have changed prior to submission of our final report. Wetland boundaries identified and stream classifications made by Shannon & Wilson are considered preliminary until validated by the U.S. Army Corps of Engineers (Corps) and/or the local jurisdictional agency. Validation by the regulating agency(s) provides a certification, usually written, that the wetland boundaries verified are the boundaries that will be regulated by the agency(s) until a specified date, or until the regulations are modified, and that the stream has been properly classified. Only the regulating agency(s) can provide this certification. MOST WETLAND/STREAM "FINDINGS" ARE PROFESSIONAL ESTIMATES. Site exploration identifies wetland/stream conditions at only those points where samples are taken and when they are taken, but the physical means of obtaining data preclude the determination of precise conditions. Consequently, the information obtained is intended to be sufficiently accurate for design, but is subject to interpretation. Additionally, data derived through sampling and subsequent laboratory testing are extrapolated by the consultant who then renders an opinion about overall conditions, the likely reaction to proposed construction activity, and/or appropriate design. Even under optimal circumstances, actual conditions may differ from those thought to exist because no consultant, no matter how qualified, and no exploration program, no matter how comprehensive, can reveal what is hidden by earth, rock, and time. Nothing can be done to prevent the unanticipated, but steps can be taken to help reduce their impacts. For this reason, most experienced owners retain their consultants through the construction or wetland mitigation/stream classification stage to identify variances, to conduct additional evaluations that may be needed, and to recommend solutions to problems encountered on site. Page 1 of 2 1/2015 Packet Pg. 481 8.5.e (D c WETLAND/STREAM CONDITIONS CAN CHANGE. f° c �a L Since natural systems are dynamic systems affected by both natural processes and human activities, changes in wetland boundaries O and stream conditions may be expected. Therefore, delineated wetland boundaries and stream classifications cannot remain valid for 0) an indefinite period of time. The Corps typically recognizes the validity of wetland delineations for a period of five years after completion. Some city and county agencies recognize the validity of wetland delineations for a period of two years. If a period of Q years have passed since the wetland/stream report was completed, the owner is advised to have the consultant reexamine the wetland/stream to determine if the classification is still accurate. L U Construction operations at or adjacent to the site and natural events such as floods, earthquakes, or water fluctuations may also affect conditions and, thus, the continuing adequacy of the wetland/stream report. The consultant should be kept apprised of any such events and should be consulted to determine if additional evaluation is necessary. THE WETLAND/STREAM REPORT IS SUBJECT TO MISINTERPRETATION. Costly problems can occur when plans are developed based on misinterpretation of a wetland/stream report. To help avoid these problems, the consultant should be retained to work with other appropriate professionals to explain relevant wetland, stream, geological, and other findings, and to review the adequacy of plans and specifications relative to these issues. DATA FORMS SHOULD NOT BE SEPARATED FROM THE REPORT. Final data forms are developed by the consultant based on interpretation of field sheets (assembled by site personnel) and laboratory evaluation of field samples. Only final data forms customarily are included in a report. These data forms should not, under any circumstances, be drawn for inclusion in other drawings because drafters may commit errors or omissions in the transfer process. Although photographic reproduction eliminates this problem, it does nothing to reduce the possibility of misinterpreting the forms. When this occurs, delays, disputes, and unanticipated costs are frequently the result. To reduce the likelihood of data form misinterpretation, contractors, engineers, and planners should be given ready access to the complete report. Those who do not provide such access may proceed under the mistaken impression that simply disclaiming responsibility for the accuracy of information always insulates them from attendant liability. Providing the best available information to contractors, engineers, and planners helps prevent costly problems and the adversarial attitudes that aggravate them to a disproportionate scale. READ RESPONSIBILITY CLAUSES CLOSELY. Because a wetland delineation/stream classification is based extensively on judgment and opinion, it is far less exact than other design disciplines. This situation has resulted in wholly unwarranted claims being lodged against consultants. To help prevent this problem, consultants have developed a number of clauses for use in written transmittals. These are not exculpatory clauses designed to foist the consultant's liabilities onto someone else; rather, they are definitive clauses that identify where the consultant's responsibilities begin and end. Their use helps all parties involved recognize their individual responsibilities and take appropriate action. Some of these definitive clauses are likely to appear in your report, and you are encouraged to read them closely. Your consultant will be pleased to give full and frank answers to your questions. THERE MAY BE OTHER STEPS YOU CAN TAKE TO REDUCE RISK. Your consultant will be pleased to discuss other techniques or designs that can be employed to mitigate the risk of delays and to provide a variety of alternatives that may be beneficial to your project. Contact your consultant for further information. Page 2 of 2 Packet Pg. 482 Wetland Buffer Averaging and Enhancei 8.5.e New Madrona K-8 roject Edmonds, Washingto^ GEOTECHNICAL AND ENVIRONMENTAL CONSULTANTS Excellence. Innovation. Service, Value. Since 1954. September 20, 201 S U) CU L :� r O O Submitted Ms. Taine Wil Edmonds School District � 20420 681h Avenue W Lynnwood, Washington 98( Shannon & Wilson, 1 400 N 34'h Street, Suite ' Seattle, Washington 98' 21-1-22082-( Packet Pg. 483 8.5.e SHANNON € WILSON, INC. M TABLE OF CONTENTS L r� l� (n Page M L Q 1.0 PURPOSE .............................................................................................................................. �L 2.0 INTRODUCTION..................................................................................................................1 L) 3.0 WETLAND BUFFER AVERAGING...................................................................................2 C 3.1 Edmonds Community Development Code (ECDC) Requirements ...........................2 3.2 Existing Wetland B Buffer Condition and Functions 2 3.3 Wetland B Buffer Averaging Strategy.......................................................................3 0. .� c as 4.0 WETLAND BUFFER ENHANCEMENT.............................................................................4 aEi 4.1 Wetland Buffer Enhancement Plan............................................................................4 4.2 Wetland Buffer Enhancement Sequence....................................................................5 4.3 Maintenance...............................................................................................................6 w 4.4 Monitoring Plan..........................................................................................................6 M 4.5 Performance Standards...............................................................................................8 a, c M 5.0 CLOSURE..............................................................................................................................8 a 6.0 REFERENCES.....................................................................................................................10 as TABLE 1 Vegetation Performance Standards..........................................................................8 FIGURES 1 Vicinity Map 2 Wetland Buffer Averaging Plan 3 Wetland Buffer Enhancement Plan APPENDICES A Wetland Buffer Enhancement Area Photos B Important Information About Your Wetland Delineation/Mitigation and/or Stream Classification Report 21-1-22082-006-xi f/wpilkn 21-1-22082-006 1 Packet Pg. 484 8.5.e SHANNON 6WILSON, INC. WETLAND BUFFER AVERAGING AND ENHANCEMENT PLAN NEW MADRONA K-8 PROJECT EDMONDS, WASHINGTON 1.0 PURPOSE Shannon & Wilson, Inc. (Shannon & Wilson) was contracted by the City of Edmonds School o District (District) No. 15 to assist with the wetland buffer averaging and enhancement strategy CD associated with a site wetland, Wetland B, identified by Shannon & Wilson on the New Madrona a K-8 project site in Edmonds, Washington (Figure 1). This plan was prepared for the exclusive use of the Edmonds School District and their representatives for the purpose of complying with E the Edmonds Community Development Code (ECDC), which regulates activities within wetland buffers. s S 2.0 INTRODUCTION The District plans to construct a new Madrona K-8 school on the south side of the approximately 40-acre property, located at 9300 2361h Street SW (Snohomish County tax parcel 27033600404600). The project is located within Section 36 of Township 27 N, Range 4 E, Willamette Meridian. The property is dissected by two steeply sloped wooded areas running in north -south alignments; one is a ravine located along the eastern property boundary and the other is a forested incline located near the middle of the property. The existing Madrona Elementary School is located in the northeast corner of the property and the former Woodway Elementary School is located in the opposite southwest corner of the property. Recreational areas including a track and baseball field, and soccer fields are located in the southeast and northwest corners of the property. The areas surrounding the property consist primarily of residential development. A wetland and stream delineation completed in July 2015 identified three wetlands (Wetlands A, B, and C) on the project site. Wetland delineation findings are described in the Revised Wetland and Stream Delineation Report for the New Madrona K-8 Project (Shannon & Wilson, 2016). The current design for the new school is constrained by the property's steep slopes and would unavoidably extend into a portion of the standard buffer for Wetland B. This plan describes the Wetland B buffer averaging strategy and also describes proposed Wetland B buffer enhancements that would complement the wetland buffer averaging strategy. 21-1-22082-006-Rlflwp/]kn 21-1-22082-006 Packet Pg. 485 8.5.e SHANNON 6WILSON, INC. 3.0 WETLAND BUFFER AVERAGING 3.1 Edmonds Community Development Code (ECDC) Requirements The City regulates wetland buffers under Chapter 23.50 of the ECDC (City, 2016). Wetland B is a Category III depressional wetland (Shannon & Wilson, 2016). The City requires v a 60-foot standard buffer width around Category III wetlands (ECDC 23.50.040(F)(1). Under o CD ECDC 23.50(G)(3), the City allows for wetland buffer averaging with wetland buffer enhancement if the following requirements are met: M The buffer averaging and enhancement plan provides evidence that wetland functions and values will be: — Increased or retained through plan implementation for those wetlands where existing buffer vegetation is generally intact; or Increased through plan implementation for those wetlands where existing buffer vegetation is inadequate to protect the functions and values of the wetland. The wetland contains variations in sensitivity due to existing physical characteristics or the character of the buffer varies in slope, soils, or vegetation, and the wetland would benefit from a wider buffer in places and would not be adversely impacted by a narrower buffer in other places; ■ The total area contained in the buffer area, or the total buffer area existing on a subject parcel for wetlands extending off -site, after averaging is no less than that which would be contained within a standard buffer; and ■ The buffer width at any single location is not reduced by more than 25 percent to less than 50 percent of the standard buffer width.1 The following sections of the plan demonstrate how the Wetland B buffer averaging and enhancement strategy meets these criteria. 3.2 Existing Wetland B Buffer Condition and Functions The standard buffer associated with Wetland B is primarily located in the forested ravine located along the eastern property boundary, and a portion of the wetland buffer extends beyond the steep slopes of the ravine and into playfield south of the existing school. A chain link fence is located at the top of the slope at the edge of the play field. Most of the Wetland B buffer is densely vegetated, with the exception of several areas in the ravine adjacent to the wetland's ' As shown on the City's ECDC website. Communication with the City has clarified the sentence to mean, "The buffer width at any single location is not reduced by more than 25 percent of the standard buffer width." 21-1-22082-006-x i f/wpilkn 21-1-22082-006 Packet Pg. 486 8.5.e SHANNON 6WILSON, INC. eastern boundary and the playfield area. The wetland buffer's vegetation within the ravine is generally dominated by a forested strata of western red cedar (Thuja plicata), big leaf maple o (Acer macrophyllum), and Douglas fir (Pseudotsuga menziesii), a shrub strata of salal (Gaultheria shallop), Oregon grape (Mahonia nervosa), English laurel (Prunus laurocerasus), a � and Indian plum (Oemleria cerasiformis); and a ground cover of sword fern (Polystichum L munitum). The vegetation, in combination with the topographic variation in the ravine, visually L? screen and reduce noise in the wetland from the surrounding residential developments and CD school. The vegetation also has the potential to provide wildlife habitat to passerine birds and small mammals and slow surface water flow through the area. The portion of Wetland B buffer that extends beyond the steep slopes and into the playfield is comprised of lawn and due to its vegetation and proximity to school activities, provides minimal wildlife habitat, water quality function, or screening. Several unimproved footpaths are located in and around the Wetland B buffer. The paths are part of a large trail system located throughout the project area. The paths provide educational opportunities to students and the community and are part of an orienteering course. Chapter 23.50.040.G.5.c.i of the ECDC allows walkways and trails within wetland buffer and the project does not plan on removing the paths. Based on the site survey, there are two existing stormwater outfalls located in the Wetland B buffer. One outfall, an 8-inch metal pipe, is located in the field and will continue to be used to discharge stormwater following project construction. However, as part of the project, the site's stormwater treatment prior to reaching the outfall will be updated to meet current standards. Additionally, the area around the 8-inch outfall has been scoured by the discharge. To prevent further erosion and sedimentation, the project will install quarry spalls underlain by geotextile fabric, which will not require vegetation removal. The second outfall, a 10-inch polyvinyl chloride pipe, has not been identified in the field and may be buried or dysfunctional. 3.3 Wetland B Buffer Averaging Strategy The project proposes to average the Wetland B buffer width where improvements associated with the new school design would unavoidably impact the wetland buffer, mainly at the top of the steep slope and in the play field area. This strategy would involve reducing the standard wetland buffer width to no less than 45 feet (25 percent of the standard 60-foot buffer width) in the locations closest to the new school design, which would be a reduction of 3,835 square feet, and extending the wetland buffer by 3,835 square feet at its northern boundary (Figure 2). 21-1-22082-006-Rlflwp/]kn 21-1-22082-006 Packet Pg. 487 8.5.e SHANNON 6WILSON, INC. Given the variation in wetland buffer condition between the ravine and play field area, the wetland would benefit from a greater wetland buffer width where dense vegetation is present to the north and would not be adversely affected by a reduction in buffer width to the west, at the top of the steep slope, and in the existing play field area. Section 23.50.40.H.3 of the ECDC includes a requirement for the installation of permanent ci fencing at the wetland buffer boundary when buffer averaging is implemented as part of aCD o development proposal, and also states that the director may waive this requirement (City, 2016). The majority of the Wetland B buffer boundary is located on densely vegetated steep slopes, largely negating the need for a fence. Additionally, the few available access points to the a wetland buffer are used to support the education opportunities described above in Section 3.2. c For these reasons, fencing is not part of the wetland buffer averaging plan and we recommend that this requirement be waived. s 4.0 WETLAND BUFFER ENHANCEMENT 4.1 Wetland Buffer Enhancement Plan A wetland buffer enhancement plan has been developed to meet the City's criteria for wetland buffer averaging, as described above in Section 3.1. The proposed enhancements are meant to compliment the averaging strategy as well as offset the removal of two 10-inch red alder (Alnus rubra) trees at the top of the slope within the western wetland buffer boundary. The project arborist identified the two hazard trees as diseased and has recommended them for removal. The trees will be cut off at or near the ground surface, leaving the root ball intact and avoiding earth disturbance. The proposed enhancement plan consists of dense plantings of native shrub and fern species in the currently bare areas adjacent to the eastern wetland boundary. These areas were selected because although they are shaded by a forest of Western red cedar they have limited shrub and ground cover and are in a part of the buffer that would most benefit from the enhancements (Photos 1 and 2). Our wetland buffer enhancement will provide greater vegetation structure and wildlife habitat and will improve screening for the wetland. To provide continuity and to increase the planting success, the plant species selected for the enhancement area include native species already thriving in the wetland buffer and surrounding area (Figure 3). These species have also been used successfully in similar wetland buffer planting projects. The wetland buffer enhancement plan includes removal of existing patches of English holly (Ilex aquifolium) from the planting areas (See Section 4.2 below and planting note 2 on Figure 3). 21-1-22082-006-Rlflwp/]kn n 21-1-22082-006 Packet Pg. 488 8.5.e SHANNON 6WILSON, INC. The wetland buffer enhancement plan also includes placing large woody debris (LWD) around the outer borders of the planting areas to discourage disturbance and to provide insect, passerine bird, and small mammal habitat (Figure 3). In total, the wetland buffer enhancement area is approximately 1,380 square feet. The proposed wetland buffer enhancement plan will increase wetland and wetland buffer ci function and value in an area where existing buffer vegetation is inadequate by providing theCD o following ecological benefits: ■ Increased woody species at the wetland boundary will help contribute woody debris and other organic material to the wetland; ■ Invasive species will be replaced by native species in the planting areas; ■ Native woody vegetation will provide wildlife habitat, forage, and cover for birds and small mammals; and ■ Increased vegetation in the planting areas will filter pollutants in surface water runoff through capturing of mobilized sediment, phytoextraction, transpiration, and soil microbial interactions. 4.2 Wetland Buffer Enhancement Sequence The sequence below summarizes the steps that should be taken to implement the wetland buffer enhancement plan. Additional detail can be found in the Planting Notes section of Figure 3. A. A wetland biologist will re -flag or stake the eastern wetland B boundary in the vicinity of the enhancement areas prior to the start of enhancement work. B. Install erosion control Best Management Practices (BMPs) and protect existing native woody vegetation in and adjacent to the planting areas. Earth disturbance should be minimized to the extent possible to avoid damaging existing tree roots in the area. C. Remove existing non-native invasive species such as English holly (Ilex aquifolium) from the planting areas using a combination of hand pulling, cutting, and application of triclopyr or similar, depending on size of individuals. Relocate existing downed woody debris within the site to locations outside of the enhancement areas, to be replaced and reoriented following plant installation. D. Place LWD along the boundaries of the enhancement areas. LWD must be at least 12 inches in diameter. Existing downed woody debris that was removed from the site prior to planting may be used in this delineation, if size criteria is met. E. Procure plants and store properly. Biologist shall review plant material and plant layout prior to planting. Install plants by hand in the planting areas in natural, random clusters. Planting should occur between September 15 and January 15 to take advantage of cool temperatures and precipitation. 21-1-22082-006-x i f/wpilkn 21-1-22082-006 5 Packet Pg. 489 8.5.e SHANNON 6WILSON, INC. F. Mix 3 inches of compost into soil at plant pits and hand -dig circular plant pits. Take care to avoid cutting through existing native tree roots. Backfill with native soil/compost mix. G. Water plants thoroughly after planting to avoid capillary stress. H. Mulch the wetland buffer enhancement areas with 4 to 6 inches of wood chips to discourage weed establishment. I. Remove construction debris. Remove BMPs after site is stabilized. CD 4.3 Maintenance The contractor will be responsible for maintenance of the enhancement areas for the first year following installation. The District will be responsible for maintenance of the enhancement area for the remaining four years of the monitoring period (see Section 4.4). Maintenance will include watering during the first dry season following planting, weeding around base of installed plants, pruning, replacing plants to meet survival requirements (see Section 4.5), removing all classes of noxious weeds (see Washington State Noxious Weeds List, Washington Administrative Code 16-750-005), and implementing any other measures needed to ensure plant survival. All proposed maintenance shall be reviewed by the biologist. Water shall be provided to installed plants during the dry season (June 1 through October 15) for the first year after plant installation to enhance plant survival and establishment. Water should be applied at a rate of one inch of water, once per week. 4.4 Monitoring Plan Monitoring shall be conducted in years 1, 3, and 5 following installation of the enhancement areas (ECDC 23.40). Below we have outlined proposed monitoring methods, success criteria, and reporting schedule. Monitoring will be conducted by a qualified biologist and will consist of documenting plant mortality in the first year after installation and estimating plant cover thereafter. Monitoring will also include identifying maintenance needs as they relate to plant survival and weed control. Monitoring will be conducted soon after installation to document baseline conditions and in years 1, 3, and 5 to assess whether the site is meeting the success criteria in Section 4.5. A. Baseline Documentation. Within 30 days of completion of the vegetation enhancement installation, the site will be visited to document the as -built condition. The final plant count by species will be verified, and any approved departures from the plan will be mapped and recorded. Recommendations for correcting any unauthorized plan deviations will be included in a Baseline Monitoring Report. Permanent photo points will be established during the as -built site visit to provide a 21-1-22082-006-R l f/wp/lkn 21-1-22082-006 on Packet Pg. 490 8.5.e SHANNON 6WILSON, INC. record of the entire monitoring area. These points will be noted on the map and baseline photos included in the report. B. Vegetation Monitoring. Year 1: Each installed plant will be assessed and counted, and its condition recorded. Invasive species cover will be visually estimated. Years 3 and 5: Total percent cover of native shrub and fern/ground cover species and percent cover of invasive species will be visually estimated. CD Native volunteer species may be counted in the cover assessment. All vegetation monitoring shall occur between May 15 and September 30 (prior to leaf drop), unless otherwise specified. Photos of the vegetation enhancement shall be taken from consistent locations established during baseline monitoring. The monitoring reports will include: A. Reports. Monitoring reports shall be submitted to the City December 31 of each reporting year (baseline and years 1, 3, and 5). Monitoring reports will include the following description/data: 1. Site plan and location map. 2. History of project, including date of plant installation, current year of monitoring, and restatement of performance standards. 3. Plant survival and/or cover and vigor of the installed vegetation, in the context of assessing achievement of performance standards. 4. Observed wildlife, including amphibians and birds. 5. Assessment of nuisance/exotic biota and recommendations for management. 6. Color photographs taken from permanent photo points established during the as - built visit. 7. Summary of maintenance and contingency measures proposed for the next season and completed for the past season. B. Deficiencies. Any deficiency discovered during any monitoring or inspection visit must be corrected within 60 days. C. Contingency Plan. If any monitoring report reveals that the enhancement plan has failed in whole or in part, and if that failure is beyond the scope of routine maintenance, a Contingency Plan shall be prepared and submitted. The Contingency Plan may range in complexity from a list of plants substituted to cross -sections of proposed engineered structures. Once approved, contingency measures may be installed and will replace the approved wetland buffer enhancement plan. 21-1-22082-006-xi rwpilkn 21-1-22082-006 7 Packet Pg. 491 8.5.e SHANNON 6WILSON, INC. 4.5 Performance Standards Plant survival and cover standards are established to measure enhancement plan success. The proposed performance standards are summarized in Table 1. TABLE 1 VEGETATION PERFORMANCE STANDARDS Monitoring Year Survival (%) In Native Cover (%)* Invasive/Non-native Cover (%)** Year 1 100 -- <10 Year 3 -- >20 <10 Year 5 -- >50 <10 Notes: * Includes native plants in that category that are naturally recruiting. ** Applies to all exotic invasive species. If weed cover exceeds 10 % during vegetation monitoring, this performance standard can be met by removing weeds within 60 days of vegetation monitoring. 100 percent (%) survival criteria shall be met by replacing all mortalities the first year after planting. > = greater than or equal to 5.0 CLOSURE This report has been prepared for specific application to the New Madrona K-8 project. This report has been developed in a manner consistent with the level of care and skill normally exercised by members of the environmental science profession currently practicing under similar conditions in the area. The wetland buffer averaging and enhancement approach presented in this report incorporates professional opinions based on interpretation of information currently available to us, and was completed within the operational scope, budget, and schedule constraints of this project. No warranty, express or implied, is made. This report was prepared for the exclusive use of the District and its representatives. We have prepared Appendix B, "Important Information About Your Wetland Delineation/Mitigation 21-1-22082-006-Rlflwp/lkn N. 21-1-22082-006 0 0 Packet Pg. 492 d 00 lu9ua83ueyu3 pue 6ul6eaand aa}Ing pUelleM pue podeN puelleM loo4:)S euoapeyy - g llglyx3 :lu9wLj3elld SHANNON 6WILSON, INC. Report and/or Stream Classification Report," to assist you and others in understanding the use and limitations of our reports. SHANNON & WILSON, INC. Sarah C. Corbin, PWS Senior Biologist -Scientist SCC:KLW/scc 21-1-22082-006-R1flwp/1kn E 21-1-22082-006 8.5.e SHANNON 6WILSON, INC. 6.0 REFERENCES Edmonds, Wash., 2016, Wetlands: Edmonds, Wash., City Code and Development Code Title 23.50, available: http://www.codepublishing.com/WA/Edmonds/. Shannon & Wilson, Inc., (Shannon & Wilson), 2016, Revised wetland and stream delineation ci report for new Madrona K-8 project, City of Edmonds, Washington: Report prepared by Shannon & Wilson, Inc., Seattle, Wash., 21-1-22082-002, for City of Edmonds School District, Edmonds, Wash., August, 94 p. 21-1-22082-006-Rlflwp/]kn 10 21-1-22082-006 Packet Pg. 494 ow JIA X c.l ay; ■■ate 11 ram_ 10 ... .� + yy � J. 236th St SW k, . �+. 238th St SW 1 1 240th St SW ri Lake Ballinger •PRJECT t • • i i a NE 205th St .... fir: ' • � ��+� * 5 M L .i •fir#' s'k ':�*— LPL• _',i. � • �. x • � -Nm it Dt �.e 7� ^ , !, ' i 1"' ^ •x! MGle�ear tl . I 8.5.e I Y 0 0 N N a_ E LL Proposed Buffer 60-ft Standard Buffer 60-ft Standard Buffer Proposed Buffer ■1 I a I I 238TH ST SW -------------T- I --------------i Iit 60-ft Standard Buffer 0 50 100 200 Feet r--------------i--- 240TH STREET SW -- -- -- -------------------T----------I------------ - - - -- - -- -T -, 60-ft Standard Wetland Buffer Width - - - - • Proposed Wetland Buffer (width varies and is not less than 45-ft wide) ® Proposed Buffer Reduction (3,835 sq. ft.) Proposed Buffer Expansion (3,835 sq. ft.) N New Madrona K-8 Project w. / -E Edmonds, Washington i s WETLAND BUFFER AVERAGING PLAN September 2016 21-22082-006 : SHANNON ZOILSON, INC I FIG. 2 ' Packet Pg. 496 I 8.5.e I a E W LL "a "a nlL nlL N . vl� nlL nlL nit vl� nl� vl( vl( vl( vl( v� vlt< v� vlt< vlt< vlt< • � � � � � vl� vl� vir� vl� vl� vl& vl� vla� vl� vVL S)ik . �06 '�)Ik 12)L '�)L 1 i vltvlrvltvU �nS vltvltvlrvlt� vltvltvlrvlt vl� vl& vl& vl� vk 1dk 1dk 1dk "�L 1 1dk 1dk 1dk Fnhde?Cedt B vlri n7c'0ati0h .4 nhan��m to eU�er eht �Ocation 0 0 10 20 40 I I I I I I I I Feet i � I -- 238TH ST SW I I I AREA 2 i i I i I qRF�' PROP-------L— BUI DINGS I I � l i I I I � l I I l � I Wetland BJ I I � I l �I Parcel \�oundary/ -- -� I------- -- ---------- ------i24WSTREET SW__—_--}—_ ----------- I = Large Woody Debris CONTAINER DETAIL (n.t.s.) v v v> � v m v APPLY 4-6 INCHES v ' OF MULCH. KEEP MULCH AWAY FROM �a PLANT STEMS TO PREVENT ROT. — ` HAND DIG - " CIRCULAR PITS \ WITH VERTICAL SIDES. 2X ROOTBALL WIDTH PLANT SPECIES, QUANTITY, SIZE, AND SPACING Symbol Common Name Scientific Name Quantityl Spacingz Size Condition salal Gaultheria shallon 30 feet O.C. >12 inches 1-gallon container O4 Oregon grape Mahonia nervosa 30 >12 inches 1-gallon container Indian plum Oemleria cerasiformis 26 >24 inches 1-gallon container sword fern Polystichum munitum 190 2.5 feet O.C. >12 inches 1-gallon container 1. Quantity is based on an estimated planting area of 1,380 square feet. 2 O.C. = cumulative on center PLANTING NOTES A WETLAND BIOLOGIST WILL REFLAG OR STAKE THE EASTERN WETLAND B BOUNDARY IN THE VICINITY OF THE ENHANCEMENT AREAS PRIOR TO THE START OF ENHANCEMENT WORK. 2. INSTALL EROSION CONTROL BEST MANAGEMENT PRACTICES AND PROTECT EXISTING NATIVE WOODY VEGETATION IN AND ADJACENT TO THE PLANTING AREAS. EARTH DISTURBANCE SHOULD BE MINIMIZED TO THE EXTENT POSSIBLE TO AVOID DAMAGING EXISTING TREE ROOTS IN THE AREA. 3 REMOVE EXISTING NON-NATIVE INVASIVE SPECIES FROM PLANTING AREAS, INCLUDING BUT NOT LIMITED TO ENGLISH HOLLY (ILEX AQUIFOLIUM). SMALL INDIVIDUALS OF ENGLISH HOLLY SHOULD BE HAND PULLED AND LARGE INDIVIDUALS SHOULD BE CUT OFF AT OR NEAR GROUND LEVEL AND TRICLOPYR OR SIMILAR SHALL BE IMMEDIATELY APPLIED TO CUT STEM BY PESTICIDE APPLICATOR WITH A VALID WA STATE DEPARTMENT OF AGRICULTURE PESTICIDE INSPECTOR LICENSE. RELOCATE EXISTING DOWNED WOODY DEBRIS IN THE PLANTING AREAS OUTSIDE OF THE ENHANCEMENT AREAS, TO BE REPLACED AND REORIENTED FOLLOWING PLANT INSTALLATION. 4, PLACE LARGE WOODY DEBRIS (LWD) ALONG THE BOUNDARIES OF THE BUFFER ENHANCEMENT AREAS. LWD MUST BE AT LEAST 12 INCHES IN DIAMETER. EXISTING WOODY DEBRIS THAT WAS REMOVED FROM THE ENHANCEMENT AREAS PRIOR TO PLANTING MAY BE USED IN THIS DELINEATION, IF SIZE CRITERIA IS MET. 5. PROCURE PLANTS AND STORE PROPERLY. PLANTS SHALL CONFORM TO THE CODE OF STANDARDS OF THE AMERICAN ASSOCIATION OF NURSERYMEN. PLANT MATERIAL WILL BE NATIVE TO THE PACIFIC NORTHWEST AND FROM PLANT STOCK GENOMES FROM WESTERN WASHINGTON. BIOLOGIST SHALL REVIEW PLANT MATERIAL PRIOR TO PLANTING. BIOLOGIST RESERVES THE RIGHT TO REQUIRE REPLACEMENT OR SUBSTITUTION OF PLANTS DEEMED UNSUITABLE. 6 INSTALL PLANTS BY HAND IN THE PLANTING AREAS IN NATURAL, RANDOM CLUSTERS. PLANT LAYOUT SHALL BE REVIEWED BY BIOLOGIST PRIOR TO INSTALLATION OF PLANTS. IF POSSIBLE, PLANTING SHOULD OCCUR BETWEEN SEPTEMBER 15 AND JANUARY 15 TO TAKE ADVANTAGE OF COOL TEMPERATURES AND PRECIPITATION. PLANTS SHOULD BE INSTALLED THE SAME DAY THEY ARE DELIVERED TO THE SITE. PLANTS THAT ARE NOT INSTALLED ON THE DAY OF DELIVERY TO THE SITE SHALL BE HEELED INTO THE SOIL IN A SHADED LOCATION FOR PROTECTION AGAINST DRYING. 7. MIX 3 INCHES OF COMPOST (CEDAR GROVE COMPOST OR EQUIVALENT) INTO THE SOIL AT PLANT PITS. HAND -DIG CIRCULAR PLANT PITS WITH VERTICAL SIDES AND INSTALL PLANTS, TAKING CARE TO AVOID CUTTING THROUGH EXISTING NATIVE TREE ROOTS. BACKFILL WITH NATIVE SOIL/COMPOST MIX. 8 WATER PLANTS THOROUGHLY TO AVOID CAPILLARY STRESS. PLANTED AREAS SHALL BE WATERED WITH APPROXIMATELY 1 INCH OF WATER IMMEDIATELY AFTER PLANTING. g. MULCH THE BUFFER ENHANCEMENT AREA WITH 4 TO 6 INCHES OF WOOD CHIPS TO DISCOURAGE WEED ESTABLISHMENT. 10. REMOVE ALL CONSTRUCTION DEBRIS. REMOVE EROSION CONTROL BMPS AFTER SITE IS STABILIZED. 11. LANDSCAPER SHALL SUBMIT A COPIES OF THE PLANTING INVOICES SHOWING PLANTED SPECIES AND QUANTITIES. 12. THE PLANTED AREAS SHALL BE WATERED WITH 1- INCH OF WATER ONCE PER WEEK DURING THE DRY SEASON (JUNE 1 THROUGH OCTOBER 15) FOR THE FIRST YEAR AFTER PLANT INSTALLATION. 13. LANDSCAPER SHALL REPLACE ALL PLANT MORTALITIES AND PERFORM MAINTENANCE FOR ONE YEAR AFTER INSTALLATION. New Madrona K-8 Project Edmonds, Washington WETLAND BUFFER ENHANCEMENT PLAN September 2016 21-22082-006 V C R L O rn R L a r �L U 0 w SHMNON%WILSON,INC. FIG.3 GEOTECHNICAL AND ENVIRONMENTAL CONSULTANTS Packet Pg. 497 8.5.e SHANNON 6WILSON, INC. APPENDIX A WETLAND BUFFER ENHANCEMENT AREA PHOTOS 21-1-22082-006 Packet Pg. 498 8.5.e SHANNON 6WILSON, INC. Photo 1: A portion of buffer enhancement area 1, viewing northeast, taken on September 12, 2016. Photo 2: A portion of buffer enhancement area 2, with Wetland B shown on the left, viewing north, taken on September 12, 2016. 21-1-22082-006-R 1 f-AA/wp/]kn 21-1-22082-006 Packet Pg. 499 8.5.e SHANNON 6WILSON, INC. APPENDIX B IMPORTANT INFORMATION ABOUT YOUR WETLAND DELINEATION/MITIGATION AND/OR STREAM CLASSIFICATION REPORT 21-1-22082-006 Packet Pg. 500 SHANNON & WILSON, INC. Attachment to and part of Report 21-1-22082-006 Geotechnical and Environmental Consultants Date: September 20, 2016 To: Ms. Taine Wilton Edmonds School District #15 IMPORTANT INFORMATION ABOUT YOUR WETLAND DELINEATION/MITIGATION AND/OR STREAM CLASSIFICATION REPORT 0 CD A WETLAND/STREAM REPORT IS BASED ON PROJECT -SPECIFIC FACTORS. Wetland delineation/mitigation and stream classification reports are based on a unique set of project -specific factors. These typically include the general nature of the project and property involved, its size, and its configuration; historical use and practice; the location of the project on the site and its orientation; and the level of additional risk the client assumed by virtue of limitations imposed upon the exploratory program. The jurisdiction of any particular wetland/stream is determined by the regulatory authority(s) issuing the permit(s). As a result, one or more agencies will have jurisdiction over a particular wetland or stream with sometimes confusing regulations. It is necessary to involve a consultant who understands which agency(s) has jurisdiction over a particular wetland/stream and what the agency(s) permitting requirements are for that wetland/stream. To help reduce or avoid potential costly problems, have the consultant determine how any factors or regulations (which can change subsequent to the report) may affect the recommendations. Unless your consultant indicates otherwise, your report should not be used: ► If the size or configuration of the proposed project is altered. ► If the location or orientation of the proposed project is modified. ► If there is a change of ownership. ► For application to an adjacent site. No. For construction at an adjacent site or on site. ► Following floods, earthquakes, or other acts of nature. Wetland/stream consultants cannot accept responsibility for problems that may develop if they are not consulted after factors considered in their reports have changed. Therefore, it is incumbent upon you to notify your consultant of any factors that may have changed prior to submission of our final report. Wetland boundaries identified and stream classifications made by Shannon & Wilson are considered preliminary until validated by the U.S. Army Corps of Engineers (Corps) and/or the local jurisdictional agency. Validation by the regulating agency(s) provides a certification, usually written, that the wetland boundaries verified are the boundaries that will be regulated by the agency(s) until a specified date, or until the regulations are modified, and that the stream has been properly classified. Only the regulating agency(s) can provide this certification. MOST WETLAND/STREAM "FINDINGS" ARE PROFESSIONAL ESTIMATES. Site exploration identifies wetland/stream conditions at only those points where samples are taken and when they are taken, but the physical means of obtaining data preclude the determination of precise conditions. Consequently, the information obtained is intended to be sufficiently accurate for design, but is subject to interpretation. Additionally, data derived through sampling and subsequent laboratory testing are extrapolated by the consultant who then renders an opinion about overall conditions, the likely reaction to proposed construction activity, and/or appropriate design. Even under optimal circumstances, actual conditions may differ from those thought to exist because no consultant, no matter how qualified, and no exploration program, no matter how comprehensive, can reveal what is hidden by earth, rock, and time. Nothing can be done to prevent the unanticipated, but steps can be taken to help reduce their impacts. For this reason, most experienced owners retain their consultants through the construction or wetland mitigation/stream classification stage to identify variances, to conduct additional evaluations that may be needed, and to recommend solutions to problems encountered on site. Page 1 of 1/2016 Packet Pg. 501 8.5.e a� c WETLAND/STREAM CONDITIONS CAN CHANGE. M c :a L Since natural systems are dynamic systems affected by both natural processes and human activities, changes in wetland boundaries O and stream conditions may be expected. Therefore, delineated wetland boundaries and stream classifications cannot remain valid for 0) an indefinite period of time. The Corps typically recognizes the validity of wetland delineations for a period of five years after completion. Some city and county agencies recognize the validity of wetland delineations for a period of two years. If a period of Q years have passed since the wetland/stream report was completed, the owner is advised to have the consultant reexamine the M wetland/stream to determine if the classification is still accurate. V Construction operations at or adjacent to the site and natural events such as floods, earthquakes, or water fluctuations may also affect conditions and, thus, the continuing adequacy of the wetland/stream report. The consultant should be kept apprised of any such events CD and should be consulted to determine if additional evaluation is necessary. THE WETLAND/STREAM REPORT IS SUBJECT TO MISINTERPRETATION. Costly problems can occur when plans are developed based on misinterpretation of a wetland/stream report. To help avoid these problems, the consultant should be retained to work with other appropriate professionals to explain relevant wetland, stream, geological, and other findings, and to review the adequacy of plans and specifications relative to these issues. DATA FORMS SHOULD NOT BE SEPARATED FROM THE REPORT. Final data forms are developed by the consultant based on interpretation of field sheets (assembled by site personnel) and laboratory evaluation of field samples. Only final data forms customarily are included in a report. These data forms should not, under any circumstances, be drawn for inclusion in other drawings because drafters may commit errors or omissions in the transfer process. Although photographic reproduction eliminates this problem, it does nothing to reduce the possibility of misinterpreting the forms. When this occurs, delays, disputes, and unanticipated costs are frequently the result. To reduce the likelihood of data form misinterpretation, contractors, engineers, and planners should be given ready access to the complete report. Those who do not provide such access may proceed under the mistaken impression that simply disclaiming responsibility for the accuracy of information always insulates them from attendant liability. Providing the best available information to contractors, engineers, and planners helps prevent costly problems and the adversarial attitudes that aggravate them to a disproportionate scale. READ RESPONSIBILITY CLAUSES CLOSELY. Because a wetland delineation/stream classification is based extensively on judgment and opinion, it is far less exact than other design disciplines. This situation has resulted in wholly unwarranted claims being lodged against consultants. To help prevent this problem, consultants have developed a number of clauses for use in written transmittals. These are not exculpatory clauses designed to foist the consultant's liabilities onto someone else; rather, they are definitive clauses that identify where the consultant's responsibilities begin and end. Their use helps all parties involved recognize their individual responsibilities and take appropriate action. Some of these definitive clauses are likely to appear in your report, and you are encouraged to read them closely. Your consultant will be pleased to give full and frank answers to your questions. THERE MAY BE OTHER STEPS YOU CAN TAKE TO REDUCE RISK. Your consultant will be pleased to discuss other techniques or designs that can be employed to mitigate the risk of delays and to provide a variety of alternatives that may be beneficial to your project. Contact your consultant for further information. Page 2 of 2 Packet Pg. 502 8.6 City Council Agenda Item Meeting Date: 03/14/2017 Potential Amendments Updating Pedestrian Sign Requirements in Ch. 20.60 ECDC (20 min.) Staff Lead: Rob Chave Department: Planning Division Preparer: Rob Chave Background/History The City Council approved amendments to the sign code on August 2, 2016. The Planning Board considered minor amendments to the new code during February, 2017. Staff Recommendation N/A; a public hearing is set for March 21st before the City Council. Narrative The Council adopted amendments to the Edmonds sign code (ECDC 20.60) on August 2, 2016. The amendments covered a variety of minor code adjustments, with the most substantial changes dealing with "pedestrian signs" (e.g. A -frames, sandwich boards and the like). The business community has provided feedback since the code was amended, and staff brought forward a few modifications for Planning Board consideration. The Planning Board discussed the potential amendments on February 8, 2017, and held a public hearing on February 22nd. The Planning Board's recommendations are included in Exhibit 1; the Board's minutes are in Exhibit 2. The issues discussed by the Board during their consideration of the amendments are summarized in Exhibit 3. For reference, Exhibit 4 contains an interpretation issued by the Development Services Director dealing with pre-existing pedestrian signs and allowed sign area. Attachments: Exhibit 1: Planning Board Sign Code Recommendations Exhibit 2: Planning Board Minutes Exhibit 3: Potential Sign Code Issues Exhibit 4: Director's Interpretation regarding pedestrian sign grandfathering Packet Pg. 503 8.6.a Edmonds Chapter 20.60 SIGN CODE Chapter 20.60 SIGN CODE Sections: 20.60.000 Purpose. 20.60.005 Definitions. 20.60.010 Permit required. 20.60.015 Design review procedures. 20.60.020 General regulations for permanent signs. 20.60.025 Total maximum permanent sign area. 20.60.030 Wall signs — Maximum area and height. 20.60.035 Window signs — Maximum area. 20.60.040 Projecting signs — Maximum area and height restrictions. 20.60.045 Freestanding signs — Regulations. 20.60.050 Wall graphic and identification structures. 20.60.055 Pedestrian signs. 20.60.060 Campaign signs. 20.60.065 Real estate signs. 20.60.070 Construction signs. 20.60.080 Temporary signs. 20.60.090 Prohibited signs. 20.60.095 Exempt signs. 20.60.100 Administration. Page 1/18 20.60.000 Purpose. The purpose of this chapter is to enact regulatory measures to implement those goals and policies stated in the Edmonds Comprehensive Policy Plan and to achieve the following objectives: A. Protect the public right-of-way from obstructions which would impair the public's use of their right-of-way. B. Minimize the hazard to the public represented by distractions to drivers from moving, blinking, or other similar forms of signage or visual clutter. C. Provide for distinct signage for each distinct property. D. Encourage the use of graphics/symbols to reduce the visual clutter associated with overly large letters or extensive use of lettering. E. Minimize potential for view blockage and visual clutter along public rights -of -way. [Ord. 4039 § 1 (Att. A), 2016; Ord. 3461 § 2, 2003]. 20.60.005 Definitions. For the purposes of the enforcement of this chapter, the following definitions shall apply: "Attached sign" is any sign attached or affixed to a building. Attached signs include wall signs, projecting signs, and window signs. "Boxed cabinet sign" is a permanent sign that is mounted on the face of a building that is roughly rectangular in shape and provides for internal illumination and changing the message of the sign by replacing a single transparent or translucent material such as a Plexiglass/Lexan face. This definition is meant to distinguish between a cabinet sign that is essentially a rectangular box and one that follows the outlines of the letters of the sign, or an "outline cabinet sign." "Building ID/historic sign" is a permanent sign that identifies or names a building and assists in creating landmarks in the city. Examples include dates, "1890"; names, "Beeson Building"; or addresses. Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 504 8.6.a Edmonds Chapter 20.60 SIGN CODE Page 2/18 "Campaign sign" is a temporary sign displaying a message relating to a candidate, political party, or issue that is registered or certified for an upcoming election. "Commercial sign" is a sign displayed for the purpose of identifying a commercial use, or advertising a service, product, business or venture that is offered for trade or sale. "Community event banner" is a noncommercial sign composed of cloth, fabric, canvas or similarly flexible material that promotes a temporary community event endorsed, operated or sponsored wholly or in part by a local public entity the jurisdiction of which includes the city of Edmonds. "Community events" are nonprofit, governmental or charitable festivals, contests, programs, fairs, carnivals or recreational contests conducted within the city. "Construction sign" is a permanent or temporary sign displayed on premises where any physical excavation, construction, demolition, rehabilitation, structural alteration or related work is currently occurring, pursuant to a valid building permit. "Directional symbols" are small in size (two square feet or less) and intended to provide on -site directions to specific locations or areas (such as parking areas, drive -through facilities, ATMs and entries and/or exits), hours of operation, parking limitations, warnings of hazards, prohibition of activities (such as "no parking"), historical markers and similar public information. Directional symbols are not considered to be signage as regulated in this chapter. "Fixed sign" is any sign attached or affixed to the ground or any structure in such a manner so as to provide for continuous display for an extended or indeterminable period of time. Fixed signs include, but are not limited to, freestanding signs and wall signs. "Freestanding sign" is any sign that is not attached or affixed to a building. Freestanding signs can be further described as "monument signs" or "pole signs." "Governmental sign" is a sign owned, operated or sponsored by a governmental entity, and which promotes the public health, safety or welfare. Governmental signs include, but are not limited to, traffic signs, directional and informational signs for public f ci , publicly sponsored warning or hazard signs, and community event banners displayed by a governmental entity on public property. "Group sign" is a sign or signs on one sign structure serving two or more businesses sharing a parking facility. "Halo sign" is a sign where the light source is concealed behind an opaque face and the rays of illumination are projected outward around the edges of the sign or directed against the surface behind the sign forming a silhouette or halo effect. Halo signs are not considered to be internally illuminated signs for the purposes of this chapter. "Identification structure" is a structure intended to attract the attention of the public to a site, without the use of words or symbols identifying the businesses. Examples include fountains, sculptures, awnings, and totem poles. "Internally illuminated signs" include any sign where light shines through a transparent or semi -transparent sign face to illuminate the sign's message. Exposed neon is considered to be a form of internal illumination. "Marquee" or "canopy" is a permanent roofed structure attached and supported by the building. Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 505 8.6.a Edmonds Chapter 20.60 SIGN CODE Page 3/18 Z r "Marquee sign" is any sign attached to or made a part of a building marquee. A marquee sign is a form of projecting sign. "Monument signs" are freestanding signs that have integrated the structural component of the sign into the design of the sign and sign base. "Noncommercial sign" is a sign that is intended to display a religious, charitable, cultural, governmental, informational, political, educational, or artistic message, that is not primarily associated with a good, product, or service offered for sale or trade. Noncommercial signs include signs advertising incidental and temporary commercial activities conducted by churches and nonprofit businesses, clubs, groups, associations or organizations. "Off -premises sign" is any sign that advertises or relates to a good, product, service, event, or meeting, that is offered, sold, traded, provided, or conducted at some location or premises other than that upon which the sign is posted or displayed. Off -premises signs include all signs posted or displayed in the public right-of-way. "On -premises sign" is any sign that advertises or relates to a good, product, service, event, or meeting that is lawfully permitted to be offered, sold, traded, provided, or conducted at the location or premises upon which the sign is posted or displayed. On -premises signs also include signs not related to any particular location or premises, such as signs displaying religious, charitable, cultural, governmental, informational, political, educational, or artistic messages that are intentionally displayed by the owner of the property or premises upon which the sign is displayed. "Outline cabinet sign" is a permanent sign that is mounted on the face of a building that roughly follows the shape of the text or symbology of the sign and provides for internal illumination. This definition is meant to distinguish between a cabinet sign that follows the outlines of the letters of the sign and one that is essentially a rectangular box or a "boxed cabinet sign." An "outlined cabinet sign" will be treated more like an "individual letter sign" where the area of the sign is calculated based on the actual outlined shape of the sign. "Permanent sign" is a fixed or portable sign intended for continuous or intermittent display for periods exceeding 60 days in any calendar year. "Pole signs" are freestanding signs where the structural support for the sign is one or more exposed pole(s). Pole signs may include community event banners where the banner is supported by at least two poles that are permanently attached to the ground ("pole -mounted community event banners"). However, pole signs with two poles that are not more than six feet in height are considered to be monument signs. "Portable sign" is any sign that is readily capable of being moved or removed, whether attached or affixed to the ground, or any structure that is typically intended for temporary display. Portable signs include, but are not limited to: 1. Signs designed and constructed with a chassis or support with or without wheels; 2. Pedestrian signs, including signs such as A -frame (sandwich board), stanchion, easel, or post -style signs w intended as freestanding signs in pedestrian environments; LU c m Left: Stanchion sign E t c� R r Q Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 506 8.6.a Edmonds Chapter 20.60 SIGN CODE Page 4/18 3. Wooden, metal, or plastic "stake" or "yard" signs; 4. Posters or banners affixed to windows, railings, overhangs, trees, hedges, or other structures or vegetation, except for pole -mounted community event banners; 5. Signs mounted upon vehicles parked and visible from the public right-of-way, except signs identifying the related business when the vehicle is being used in the normal day-to-day operation of the business, and except for signs advertising for sale the vehicle upon which the sign is mounted; 6. Searchlights; 7. Inflatables. "Premises" is the actual physical area of the lot upon which a sign is posted or displayed. "Projecting sign" is any sign attached or affixed to a building or wall in such a manner that its leading edge extends more than 12 inches beyond the surface of such building or wall. "Reader board sign" is a sign that is designed to allow for a change in the message, either by adding or removing plastic letters, or by means of electronics and lights. Reader boards do not include signs which have a changeable message where the sign does not change more than once per day and where the changeable features are integrated with the background and overall design of the sign, including the sign's typefaces, colors and symbology. Individual letters or numbers placed on a solid colored background is considered to be a reader board. Two signs at left: Acceptable changeable message sign; Two signs at right: A reader board. Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 507 8.6.a Edmonds Chapter 20.60 SIGN CODE OPEN HOUSE NOVEMBER E ra-4 Page 5/18 SOULAR POWERED BY THE SON EGME IN AND WORSHIP PASTOR REV HARRY H JOHNS 11I "Real estate sign" is a sign displaying a message relating to the sale or rent of real property "Sign" is any structure, device or fixture that is visible from a public place, that incorporates graphics, symbols, or written copy for the purposes of conveying a particular message to public observers, including wall graphics or identification structures. "Sign area" is the area of a sign on which copy is to be placed, as set forth in ECDC 20.60.020(A). "Temporary sign" is a sign intended for short-term display, not to exceed 60 calendar days in any calendar year. Window signs meeting the requirements of ECDC 20.60.035 are not regulated as temporary signs. "Wall graphic" is a wall sign, including murals, in which color and form, and primarily without the use of words, are a part of the overall design on the building(s) where the wall graphic is proposed. A wall graphic may be painted or applied (not to exceed one-half inch in thickness) to a building as a part of its overall color and design, but may not be internally lighted. Internally lighted assemblies, including those which project from the wall of the structure, or which are located on any accessory structure on the site, shall be considered wall signs and comply with the requirements of this chapter. "Wall sign" is a sign that is attached or affixed to a wall and that is parallel to and not projecting more than 12 inches at any angle from such wall. Wall signs include signs that are painted directly upon a wall. "Window sign" is a sign that is attached or affixed to a window, or a sign displayed within 24 inches of the inside of a window in such a manner as to be visible from any public place. [Ord. 4039 § 1 (Att. A), 2016; Ord. 3800 § 1, 2010; Ord. 3631 § 1, 2007; Ord. 3628 § 8, 2007; Ord. 3561 § 1, 2005; Ord. 3514 § 1, 2004; Ord. 3461 § 2, 2003]. 20.60.010 Permit required. A. Except as provided in this chapter, no permanent sign may be constructed, installed, posted, displayed or modified without first obtaining a sign permit approving the proposed sign's size, design, location, and display as provided for in this chapter. B. Design approval is not required for the posting of permanent signs in residential zones; provided, that the restrictions and standards of this chapter are met. If additional signage is requested for conditional or nonconforming uses in residential zones, the property owner shall apply for design review. Design review is not required for any sign which does not require a building permit. C. A sign modification shall include, but is not limited to, relocations, modifications to size, design, height or color scheme, or the replacement of 25 percent or more of the structural material in the sign area. Normal and ordinary maintenance and repair, and changes to the graphics, symbols, or copy of a sign, without affecting the size, structural design, height, or color scheme, shall not constitute modifications for purposes of this section. [Ord. 4039 § 1 (Att. A), 2016; Ord. 3514 § 2, 2004; Ord. 3461 § 2, 2003]. Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 508 8.6.a Edmonds Page 6/18 Chapter 20.60 SIGN CODE 20.60.015 Design review procedures. A. Staff Approval. Except as referred to the architectural design board pursuant to subsection (A)(1) of this section, and except as provided in subsection (B) of this section, the planning manager, or designee, shall review all applications for design review under this chapter, and shall approve, conditionally approve or deny the application in accordance with the policies of ECDC 20.10.000 and the standards and requirements of this chapter; provided, that for murals and artwork the planning manager or designee shall review the application in accordance with the criteria set forth in subsection (C) of this section. The decision of the planning manager on any sign permit application shall be final except that signs reviewed by the architectural design board are appealable to the hearing examiner. 1. The planning manager or designee may refer design review applications to the architectural design board for the types of signs listed below, where the planning manager determines that the proposed sign has the potential for significant adverse impacts on community aesthetics or traffic safety: a. Any sign application for an identification structure as defined by this chapter; b. Any sign application for a wall graphic as defined by this chapter; c. Any proposed sign that the planning manager determines to be obtrusive, garish or otherwise not consistent with the architectural features of the surrounding neighborhood. B. Review by Architectural Design Board. The architectural design board shall review those signs listed in subsection (B)(1) of this section and any sign permit referred by the planning manager pursuant to subsection (A)(1) of this section. 1. The ADB shall review any sign permit application that requests a modification to any of the standards prescribed by this chapter. The ADB shall only approve modification requests that arise from one of the following two situations: a. The request is for signage on a site that has a unique configuration, such as frontage on more than two streets, or has an unusual geometric shape or topography; b. The request is for signage on a building that has unique architectural elements or features or details that substantially restrict the placement or size of signage relative to other buildings in the vicinity. 2. The ADB may approve the requested modification only if it meets the following criteria: a. The design of the proposed signage must be compatible in its use of materials, colors, design and proportions with development throughout the site and with similar signage in the vicinity; b. In no event shall the modification result in signage which exceeds the maximum normally allowed by more than 50 percent. C. Staff Review of Murals and Artwork. When a proposed wall graphic is proposed as a mural or artwork, the planning manager or designee shall review and approve, conditionally approve, or deny the application in accordance with the following criteria. While a separate sign permit is required for each wall graphic, the staff may make a single design review decision on wall graphics that consist of related murals or artwork. Related murals or artwork may include multiple proposals for sites within reasonable proximity to each other that are related by theme, style, materials used, and/or context. The decision of the staff on any design review application containing a mural or art as a wall graphic may be appealed to the city council pursuant to the procedure established in Chapter 20.06 ECDC. 1. Art, like other exercises of First Amendment rights, may be limited by reasonable time, place, and manner restrictions. In this case, these criteria will be utilized to enhance the aesthetics of the city and to ensure quality and maintenance standards are observed. No recommendation shall be based upon the content or message expressed by an artist or in a work of art. Applicants are encouraged to coordinate their artwork with the design or architectural elements of the building and the historic and pedestrian -oriented character of the downtown area. Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 509 8.6.a Edmonds Chapter 20.60 SIGN CODE 2. Specific submission requirements for design review include, but are not limited to: a. Site sketch showing locations of artwork; b. Minimum one -fourth -inch scale color drawings of the art concept or art component; c. Material/color samples; Page 7/18 d. Written Proposal. A written proposal in eight -and -one -half -inch -by- 11 -inch format to include a description and summary of a final design proposal for the artwork; detailed maintenance requirements; a schedule for development, fabrication, and completion; artist's resume; and evidence of assumption of liability by applicant or designee; and e. When required pursuant to ECDC 20.45.050, a certificate of appropriateness shall be obtained from the historic preservation commission for murals on designated historic structures or within a designated historic district. 3. Review Criteria. Review criteria for the design review include: a. Quality of the materials used to create the artwork. Materials should be resistant to fading; no fluorescent paints; b. Durability and permanence, including ability to withstand age, vandalism, and weathering. Consideration should be given to anti -graffiti coating; and c. Compatibility of the artwork with architectural elements, other elements of the street, and adjacent structures. Compatibility shall be determined by relationships of the elements of form, proportion, scale, color, materials, surface treatment, and size and style of lettering. Lettering shall be minimized, but may be considered for inclusion when necessary to the artistic content. D. Notwithstanding the provisions of subsections (A), (B), and (C) of this section, sign permit applications shall not be referred to or reviewed by the architectural design board if the proposed sign constitutes a modification to an existing sign and involves no significant alteration or modification to the size, height, design, lighting or color of the existing sign. Sign permit applications for such sign modifications shall be processed and subject to review in the same manner as provided for staff review in subsection (A) of this section. [Ord. 4039 § 1 (Att. A), 2016; Ord. 3800 § 1, 2010; Ord. 3736 § 60, 2009; Ord. 3461 § 2, 2003]. 20.60.020 General regulations for permanent signs. A. Sign Area. The area of a sign shall be calculated as follows: 1. The area of a sign is maximum actual area of a sign that is visible from any single point of observation from any public vantage point. The sign area is normally the smallest rectangle that encloses the entire copy area of the sign. 2. Individual letters, numbers or symbols applied directly to a wall or structure and used to form the sign shall be calculated individually. 3. Supporting structures which are part of a sign display shall be included in the calculation of the sign area, except that the supporting structure of a monument sign or pole sign shall not be included when calculating the sign area. Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 510 8.6.a Edmonds Chapter 20.60 SIGN CODE 14 : X 0 W STORE fi OSo NAME_ 1 Page 8/18 Left: Sign area = X * Y Right: Applied individual letters are calculated separately. Monument sign: The base is not included in the calculation of sign area (dashed rectangle). B. When located on a wall or mansard roof, no sign may extend above the highest point of the wall or mansard roof when the mansard roof is on a one-story building. Other than a mansard roof on a one-story building, a sign may not be attached above the eave or drip line on a pitched roof. C. Except for pole -mounted community event banners, no sign or any part of a sign may be designed or constructed to be moving by any means and shall not contain items such as banners, ribbons, streamers and spinners. Signs with type that is movable to change the message (reader boards) are allowed, subject to the specific requirements detailed elsewhere in this chapter. D. Signs that extend into or over a public right-of-way shall comply with Chapter 18.70 ECDC. E. Exposed braces and angle irons are prohibited unless they are part of a decorative design that is integral to the design of the sign. Guywires are prohibited unless there are no other practical means of supporting the sign. F. No sign shall have blinking, flashing, fluttering or moving lights or other illuminating device which has a changing light density or color; provided, however, temperature and/or time signs that conform in all other respects to this chapter are allowed. Electronic reader boards may have messages that change; however, moving messages are not allowed. Messages that change at intervals less than 20 seconds will be considered blinking or flashing and not allowed. G. No light source which exceeds 20 watts shall be directly exposed to any public street or adjacent property. H. No illumination source of fluorescent light shall exceed 425 milliamps or be spaced closer than eight inches on center. Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 511 8.6.a Edmonds Chapter 20.60 SIGN CODE Page 9/18 I. No commercial sign shall be illuminated after 11:00 p.m. unless the commercial enterprise is open for business and then may remain on only as long as the enterprise is open. J. No window signs above the first floor shall be illuminated. K. Sign height shall be determined as follows: 1. For attached signs, sign height is the vertical distance from the highest point on the sign to the average finished grade. 2. For freestanding signs, sign height is the vertical distance from the highest point of the sign area or its support to the average elevation of the finished grade at the base of the supports. L. Portable signs may not be used as permanent signage; only fixed signs are permitted. M. The following matrix summarizes the types of signs permitted in each neighborhood/district within the city: Sign Type Downtown' SR-99' Westgate/SR-1043 Neighborhood Commercial (BN, BP and FVMU Zones) Business Uses in RM Zones Wall -Mounted P P P P P Monument C P P C C Pole N P N N N Projecting P P P P P Internal Illumination C P P C N Reader Boards C C C C C Individual Letters P P P P P Boxed Cabinet N P C C N Building ID P P P P P Pedestrian P N N N N Wall Graphics C C C C C Downtown includes all properties within the Downtown Activity Center defined in the comprehensive plan. 1 SR-99 includes all properties within the Medical -Highway 99 Activity Center and the Highway 99 Corridor defined in the comprehensive plan. 3 Westgate/SR-104 includes all properties within the Westgate Corridor, the Edmonds Way Corridor, and within the Westgate Community Commercial area, as defined in the Comprehensive Plan. Note: In the above table, P = Permitted; N = Not permitted; C = Conditionally permitted through design review if consistent with the standards itemized in subsection N of this section. N. The following standards clarify how some signs identified as "conditionally permitted" must be installed to be permitted in the city of Edmonds: 1. Monument signs over six feet in height must be reviewed to ensure that the materials, colors, design and proportions proposed are consistent with those used throughout the site. 2. Internally illuminated signs in the downtown area and neighborhood commercial areas may only light the letters or logos/symbols. The background of a sign face may not be illuminated. Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 512 8.6.a Edmonds Chapter 20.60 SIGN CODE Page 10/18 3. Internally illuminated signs in the downtown area and the neighborhood commercial areas must be mounted on the wall of the building. They may not be mounted on or under an attached awning. 4. Internally illuminated signs that use exposed neon may only be located in the interior of buildings in the downtown area and the neighborhood commercial areas. 5. Internally illuminated signs in the downtown area shall not be permitted to be higher than 14 feet in height. 6. Reader board messages are limited to alphanumeric messages only. 7. Reader boards are only permitted for public uses or places of public assembly. Public uses and places of assembly include, but are not limited to, schools and churches as well as local and regional public facilities. 8. The background color of a boxed cabinet sign face must be coordinated with and complement the colors used on the building. 9. The background color of a boxed cabinet sign face must be opaque and not allow any internal illumination to shine through. [Ord. 4039 § 1 (Att. A), 2016; Ord. 3631 § 2, 2007; Ord. 3461 § 2, 2003]. 20.60.025 Total maximum permanent sign area. A. Business and Commercial Zone Districts (BN, BP, BC, BD, WMU, CW and CG). 1. The maximum total permanent sign area for allowed or permitted uses in the BN, BC, BD and CW zones shall be one square foot of sign area for each lineal foot of wall containing the main public entrance to the primary building or structure located upon a separate legal lot. 2. The maximum total permanent sign area for allowed or permitted uses in the CG zone shall be one square foot of sign area for each lineal foot of building frontage along a public street and/or along a side of the building containing the primary public entrance to a maximum of 200 square feet. The allowable sign area shall be computed separately for each qualifying building frontage, and only the sign area derived from that frontage may be oriented along that frontage. Sign areas for wall -mounted signs may not be accumulated to yield a total allowable sign area greater than that permitted upon such frontage, except that businesses choosing not to erect a freestanding sign may use up to 50 percent of their allowable freestanding sign area for additional attached sign area. Use of the additional area shall be subject to the review of the architectural design board. 3. The maximum total permanent sign area may be divided between wall, projecting, and freestanding signs, in accordance with regulations and maximum sign area and height for each type of sign, as provided in ECDC 20.60.030 through 20.60.050. Projecting signs (including blade signs) of four square feet or less and window signs meeting the requirements of ECDC 20.60.035 do not count against the total permanent sign area permitted. 4. The maximum number of permitted permanent signs is three per site, or three per physically enclosed business space on commercial sites with multiple business tenants. A site with more than one street frontage is allowed a maximum of five signs. Projecting (including blade) signs of four square feet or less and window signs meeting the requirements of ECDC 20.60.035 do not count against the total number of permitted permanent signs. Multi -tenant sites are allowed one additional group sign per street frontage identifying the individual subtenants at the site. The total sign area of all signs permitted on site must also comply with the maximum total permanent sign area specified in this chapter. 5. Where permitted, pedestrian signs do count against the permanent sign area and the number of signs permitted, with the following exception. a. Exception. A pedestrian sign does not count against the permanent sign area and the number of signs permitted if: perm - z i. A wall sign exists and was legally permitted prior to August 12, 2016; and, x w ii. A pedestrian sign was in place during some or all of the period between June 12 and August 12,; 2016; and, m iii. A pedestrian sign permit was received by the City by October 16, 2016. E Q Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 513 8.6.a Edmonds Chapter 20.60 SIGN CODE Page 11/18 b. This exception is no longer valid if an application for a new wall sign is received by the City. c. This exception does not apply to any other aspect of the sign code governing pedestrian signs, including the number, size, and location of such signs. B. Residential Zone Districts (RS, RM). 1. The maximum allowable signage area for individual residential lots shall be four square feet per street frontage, except as provided in subsection (13)(2) of this section. 2. The maximum allowable signage area for formal residential subdivisions, planned residential developments (PRD), or multifamily structures containing at least 10 dwelling units shall be 10 square feet per main street entrance into the subdivision or PRD. Only one sign may be provided at each main entrance. 3. The maximum total permanent sign area may be divided between wall and freestanding signs, in accordance with regulations and maximum sign area and height for each type of sign, as provided in ECDC 20.60.030 through 20.60.050. Window signs meeting the requirements of ECDC 20.60.035 do not count against the total permanent sign area permitted. 4. Signage in excess of that provided in subsections (13)(1) and (2) of this section for lawful nonconforming or conditional nonresidential uses in residential zones may be approved through the issuance of a sign permit pursuant to ECDC 20.60.010, subject to the maximum area and height limitations established for signs in the BN zone. 5. The maximum number of permitted permanent signs is one, except that multifamily sites with more than one vehicular entrance may have one permanent sign per entrance. The total sign area of all signs (excluding incidental signs) permitted on site must also comply with the maximum total permanent sign area specified in this chapter. [Ord. 4039 § 1 (Att. A), 2016; Ord. 3805 § 1, 2010; Ord. 3628 § 9, 2007; Ord. 3461 § 2, 2003]. 20.60.030 Wall signs — Maximum area and height. A. The maximum area of any wall sign shall be as follows: Zone Maximum Area of Sign RS, RM 4 square feet BN, BP, BC, BD, CW, CG, WMU, FVMU 1 square foot per lineal foot of attached wall B. The maximum height of any attached sign shall be as follows: Zone Maximum Height of Sign RS, RM 6 feet BN, BP, BC, BD, CW, 14 feet or the height of the face of the CG, WMU, FVMU building on which the sign is located, consistent with ECDC 20.60.020(B) [Ord. 4039 § 1 (Att. A), 2016; Ord. 3628 § 10, 2007; Ord. 3461 § 2, 2003]. 20.60.035 Window signs — Maximum area. The maximum area of any window sign shall be as follows: Zone Maximum Area of Sign RS, RM 4 square feet BN, BP, BC, BD, CW, 1 square foot per each lineal foot of Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 514 8.6.a Edmonds Chapter 20.60 SIGN CODE Page 12/18 Zone Maximum Area of Sign CG, WMU, FVMU window frontage [Ord. 4039 § 1 (Art. A), 2016; Ord. 3628 § 11, 2007; Ord. 3461 § 2, 2003]. 20.60.040 Projecting signs — Maximum area and height restrictions. A. The maximum area of any projecting sign shall be as follows: Zone Maximum Area of Sign RS, RM Not permitted BN, BP, BC, BD, CW, WMU, FVMU 16 square feet CG 32 square feet B. The maximum height of any projecting sign shall be as follows: Zone Maximum Height of Sign RS, RM Not permitted BN, BP, BC, BD, CW, CG, WMU, FVMU Height of the wall to which the sign is attached C. The sign area of a marquee sign may not exceed two feet in vertical dimension. [Ord. 4039 § 1 (Att. A), 2016; Ord. 3628 § 12, 2007; Ord. 3461 § 2, 2003]. 20.60.045 Freestanding signs — Regulations. A. Regulation. Permanent freestanding signs are discouraged. Freestanding signs shall be approved only where the applicant demonstrates by substantial evidence that there are no reasonable and feasible alternative signage methods to provide for adequate identification and/or advertisement. B. Maximum Area. The maximum area of a freestanding sign shall be as follows: Zone Maximum Area of Sign RS, RM 10 square feet (subdivision, PRD, multifamily) 4 square feet (individual residence sign) BN, BP 24 square feet (single) 48 square feet (group) BC, BD, WMU, 32 square feet (single) FVMU 48 square feet (group) CW 32 square feet (single) 48 square feet (group) CG Sign area shall be governed by subsection (C) of this section C. Allowable Sign Area for Freestanding Signs — CG Zone. The total allowable sign area for freestanding signs on general commercial sites shall be 56 square feet or one-half square foot of sign area for each lineal foot of street frontage, whichever is greater, up to a maximum of 160 square feet of freestanding sign area. Multiple business or tenant sites shall further be allowed an additional 24 square feet of freestanding sign area for each commercial tenant or occupant in excess of one up to a maximum sign area of 160 square feet. Corner lots choosing to accumulate sign area under the provisions of subsection (E) of this section shall be limited to 160 square feet. Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 515 Edmonds Chapter 20.60 SIGN CODE Page 13/18 D. Maximum Height. The maximum sign height of freestanding signs shall be as follows: Zone Maximum Height of Sign RS, RM 6 feet BN, BP, BC, BD, CW, WMU, FVMU 14 feet CG 25 feet E. Location. Freestanding signs shall be located as close as possible to the center of the street frontage on which they are located. Except for pole -mounted community event banners, freestanding signs may not be located on public property. Sites on a corner of two public streets may have one sign on the corner instead of a sign for each frontage. Monument signs not more than six feet in height may be located in a zoning setback, but not less than five feet from a property line. F. Number. In all zones, each lot or building site shall be permitted no more than one freestanding sign, except in the business and commercial zones where a lot or site has frontage on two arterial streets, in which case there may be permitted one sign per street frontage subject to the restrictions on area contained within this chapter. G. Landscaping. 1. Each freestanding sign shall have a landscaped area twice the size of the sign area at the base of the sign. The landscaping and sign base shall be protected from vehicles by substantial curbing. 2. The applicant shall provide a landscape performance bond in the amount of 125 percent of the estimated costs of the landscaping, or $1,000, whichever is more. The bond shall be processed in accordance with Chapter 17.10 ECDC. [Ord. 4039 § 1 (Att. A), 2016; Ord. 3631 § 3, 2007; Ord. 3628 § 13, 2007; Ord. 3461 § 2, 2003]. 20.60.050 Wall graphic and identification structures. There are no area restrictions on wall graphics or identification structures. [Ord. 4039 § 1 (Art. A), 2016; Ord. 3461 § 2, 2003]. 20.60.055 Pedestrian signs. Pedestrian signs are only permitted on private property and in the adjacent right-of-way in the BC, BD, CW, and CG zones located within the Downtown Waterfront Activity Center, as defined in the comprehensive plan. Pedestrian signs are only permitted if they meet the following requirements: A. Pedestrian signs may be permitted to be located either (1) between the business storefront and the public right-of-way, or (2) on the sidewalk in front of the business storefront if the pedestrian sign meets the following standards: 1. Only one pedestrian sign is permitted per ground floor storefront; 2. Businesses may make arrangements to rotate their pedestrian signs provided they meet the one sign -per -storefront standard; 3. The sien shall be located within 10 feet of the buildine entry and must be nlaced within two feet of the building. The Development Services Director may pprove an alternative location under the following circumstances: -T-he sign shall be laea4ed within 10 feet ef the building et+ti-7y, unless it is plaeed in a laea4ion tha4 bettef preserves publie pedestrian and vehieulaf aeeess, and miast be plaeed within two ket ef the building. per- ECDC 20 60 ni 5(B)( ); a. An alternative location in front of the buildine or on the Dropertv occupied by the business is less intrusive to pedestrian movement or accessibility; or Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 516 8.6.a Edmonds Chapter 20.60 SIGN CODE Page 14/18 b. The building containing the business is set back from the property line and a location on the property can be provided such that the sign does not encroach onto a public sidewalk. 4. A business located on a corner property shall have no more than one pedestrian sign, regardless of the number of streets the business fronts on; 5. If located on or near a sidewalk, building entry or pedestrian way, the sign shall be located to provide a mininium of five feet of clearance for pedestrians tg � sclear zone consistent with ECDC 18.70.030(Cl; 6. Pedestrian signs cannot be left outside during hours that the business is closed to the public; 7. Pedestrian signs are limited to: a. Six square feet in area, two and one-half feet in width, and three and one-half feet in height for A -frame or sandwich board signs; and b. Six square feet in area, two and one-half feet in width, and four and one-half feet in height for stanchion, easel or other types of pedestrian signs. [Ord. 4039 § 1 (Att. A), 2016]. 20.60.060 Campaign signs. A. On -premises campaign signs are permitted as a form of temporary signage in all zones, subject to the maximum sign size limitations set forth in ECDC 20.60.080. B. Off -premises campaign signs are permitted as a form of temporary signage in the public right-of-way; provided, that the following requirements are met: 1. All campaign signs shall be posted in accordance with the regulations set forth in ECDC 20.60.080(B). 2. All off -premises campaign signs shall be removed within 10 days after the primary, general, or special election to which they pertain. 3. Off -premises campaign signs shall be posted and displayed no earlier than upon declaration of candidacy in accordance with Chapter 29.15 RCW, or other formal registration or certification of the candidate, party, initiative, referendum or other ballot issue for an upcoming election, or 60 days prior to the election, whichever time period is greater. C. There is no maximum number of off -premises campaign signs that may be posted. [Ord. 4039 § 1 (Att. A), 2016; Ord. 3461 § 2, 2003]. 20.60.065 Real estate signs. A. On -premises real estate signs are permitted as a form of temporary signage in residential and commercial zones, subject to the maximum signage area and sign number limitations set forth in ECDC 20.60.080. B. Off -premises real estate signs are permitted as a form of temporary signage, subject to the following requirements: 1. Two and only two types of off -premises real estate signs shall be permitted: a. An off -premises real estate directional sign is a sign displaying a directional arrow and either a company or logo, or an indication that the property is for sale by its owner, and installed for the purpose of directing the public to the property. b. An off -premises open house sign is a form of temporary off -premises sign indicating the property is currently open for viewing. 2. All off -premises real estate signs shall be posted in accordance with the regulations set forth in ECDC 20.60.080(B). Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 517 8.6.a Edmonds Chapter 20.60 SIGN CODE Page 15/18 3. The maximum number of off -premises real estate signs allowed per property shall only be the number reasonably necessary to direct people to the premises. An agent or owner shall be permitted no more than one off -premises real estate directional sign per intersection and five in total. No more than one off -premises open house sign shall be displayed per intersection and no more than five in total. a. Each off -premises real estate directional sign shall bear a legible tag located on the sign or supporting post indicating the date of posting and the address of the property to which it pertains. b. Off -premises real estate open house signs shall only be posted during daylight hours when the real estate agent or owner is in attendance at the property for sale or rent, and shall be removed immediately upon the termination of an "open house" or other similar property display event. 4. No off -premises real estate signs shall be fastened to any traffic control device, public structure, fence, rock, tree or shrub. C. All on -premises and all off -premises real estate directional signs shall be removed within seven days after the closing of the sale or lease of real property to which the sign pertains. [Ord. 4039 § 1 (Att. A), 2016; Ord. 3461 § 2, 2003]. 20.60.070 Construction signs. Construction signs shall, irrespective of their duration, conform to the general regulations for permanent signs specified under ECDC 20.60.020. Notwithstanding any other provision of this chapter, the maximum area of a construction sign in any zone shall be 32 square feet. No sign permit is required for the posting of construction signs; provided, that all construction signs shall be removed from the premises within 10 days of the cessation of the excavation, construction, demolition, rehabilitation, structural alteration or related work on site. Zone Maximum Area of Signage (per Street Frontage) RS 16 square feet, or 32 square feet if one sign is displayed for a project consisting of building permits issued for four lots or more. Only one sign may be displayed per project. All other 32 square feet zones The preceding square footages shall be in addition to any other temporary signage permitted by ECDC 20.60.080 [Ord. 4039 § 1 (Att. A), 2016; Ord. 3514 § 3, 2004]. 20.60.075 Governmental Signs Governmental signs, while exempt from the processes and development regulations required by this Chapter, shall be erected and maintained subject to rules and procedures established by the Development Services Director. In all cases, the City retains the right to remove any governmental sign at its sole discretion. 20.60.080 Temporary signs. A. On -Premises Temporary Signs. On -premises temporary signs are permitted in residential and commercial zones, in addition to any allowed or permitted permanent signage, subject to the following restrictions and standards: 1. Residential Zones (RS, RM). a. Only portable, freestanding or attached signs may be used as temporary signage. b. Commercial on -premises temporary signage is not permitted, except for real estate signs as defined by ECDC 20.60.065. c. Maximum number is one attached or freestanding sign. 2. Commercial Zones (BN, BP, BC, BD, WMU, FVMU, CW, CG). Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 518 8.6.a Edmonds Chapter 20.60 SIGN CODE Page 16/18 a. Only attached signs may be used for temporary signage. Attached signs may be affixed to any existing building or sign structure that is permitted as a permanent structure on the property. New temporary structures whose sole purpose is to display the temporary sign are not otherwise permitted. b. Maximum duration of display is 60 days in any calendar year for the cumulative posting of all temporary commercial signage upon each commercial location or premises. A permit is require specifying the duration and location of display, c. Maximum number of temporary signs is one freestanding sign per property street frontage, and one attached sign per building. 3. The total maximum area of on -premises temporary signage shall be as follows: Zone Maximum Area of Temporary Sign RS, RM 6 square feet BN, BP, BC, BD, CW, WMU, FVMU 20 square feet CG 30 square feet 4. The total maximum area for each allowed on -premises temporary sign shall be as follows: Zone Maximum Area of Temporary Sign RS, RM 6 square feet (freestanding and attached) BN, BP, BC, BD, CW, WMU, FVMU 20 square feet (attached) CG 30 square feet (attached) 5. The maximum height of any allowed on -premises temporary sign shall be as follows: Zone Maximum Height of Sign RS, RM 6 feet (freestanding and attached) BN, BP, BC, BD, CW, CG, WMU, FVMU 14 feet (attached) 6. In no case shall temporary signage be posted, located, or displayed in violation of the regulations for permanent signs set forth in ECDC 20.60.020 through 20.60.050. B. Off -Premises Temporary Signage. Off -premises temporary signs are allowed in residential and commercial zones, in accordance with the restrictions and standards set forth below: 1. Commercial off -premises temporary signage is prohibited, except for real estate signs as permitted by ECDC 20.60.065; provided, that such off -premises real estate signs shall be posted, displayed, and removed as provided for in that section, in addition to the provisions of subsections (B)(5) through (9) of this section. 2. Noncommercial off -premises signs are permitted in the public right-of-way; provided, that the posting and display of off -premises signs in the public right-of-way shall require a street use permit where required pursuant to Chapter 18.70 ECDC. 3. Maximum duration of display for all temporary off -premises signs is a cumulative of 60 days in any calendar year, except as otherwise provided in ECDC 20.60.060 for campaign signs. Display may be continuous or intermittent, except as otherwise provided in this section. Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 519 8.6.a Edmonds Chapter 20.60 SIGN CODE Page 17/18 4. Except for campaign signs as provided in ECDC 20.60.060, all off -premises noncommercial signs relating to a specific meeting, event, or occurrence shall be removed within 48 hours following the conclusion of the meeting, event, or occurrence to which they relate. 5. Only portable freestanding signs may be used as temporary off -premises signage; provided, that the following types of portable freestanding signs are prohibited from use as an off -premises sign: a. Signs with a vehicular chassis or support with or without wheels; b. Posters and banners; c. Signs mounted upon vehicles; d. Searchlights; e. Inflatables. 6. Maximum number of allowed off -premises signs to be displayed simultaneously shall be one sign per sign poster except as provided in ECDC 20.60.060 for campaign signs and in ECDC 20.60.065 for real estate signs. 7. Maximum allowable sign area for all temporary off -premises freestanding signs is six square feet. 8. Maximum allowable sign height for all permitted off -premises signs is three feet. 9. All off -premises temporary signage shall be posted and displayed in accordance with the following restrictions: a. Off -premises signs may not be placed in any portion of the public right-of-way typically used by motor vehicles in a lawful manner. b. Off -premises signs shall be placed so as not to impede pedestrian, bicycle, or handicapped travel or access. c. Off -premises signs shall not be posted in a manner or location which impairs traffic safety by unreasonably blocking line of sight at intersections. d. Off -premises signs shall be constructed of suitable material and design to adequately withstand the reasonably expected normal or average weather conditions during the intended display period of the sign. e. Off -premises signs shall be regularly inspected to ensure that they have not been damaged or destroyed by natural forces or vandalism. Damaged and destroyed signs shall be immediately removed or repaired so as to avoid threats to public health and safety or the accumulation of unclaimed refuse upon the public rights -of -way. f. Off -premises signs shall not be posted upon public property other than the public right-of-way, and shall further not be posted within or upon planter boxes and flower beds within the publicly maintained landscaped portions of the public right-of-way. [Ord. 4039 § 1 (Att. A), 2016; Ord. 3628 § 14, 2007; Ord. 3461 § 2, 2003]. 20.60.090 Prohibited signs. A. General. All signs not expressly permitted by this chapter are prohibited. B. Hazards. Signs which the director of public works determines to be a hazard to vehicle or water traffic because they resemble or obscure a traffic control device, or because they obscure visibility needed for safe traffic passage, are prohibited. These signs shall be removed if they already exist. Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 520 Edmonds Chapter 20.60 SIGN CODE Page 18/18 C. Confiscation of Prohibited Signs in Public Rights -of -Way. All signs which are located within a public right-of-way and that have been improperly posted or displayed are hereby declared to be a public nuisance and shall be subject to immediate removal and confiscation. D. Any signs confiscated by the city shall be held for 10 working days after which such signs may be destroyed or otherwise disposed of. The owner of any confiscated signs may recover the same upon payment of a $25.00 fee to cover the cost of confiscation and storage. [Ord. 4039 § 1 (Att. A), 2016; Ord. 3461 § 2, 2003]. 20.60.095 Exempt signs. The following types of signs are exempted from regulations of this chapter, except that the dimensional and placement standards shall apply unless variance is required by other provisions of local, state or federal law: A. Governmen4al signs. HA. Signs required by provision of local, state, or federal law. GB. Official public notices required by provision of local, state, or federal law. DC. Signs not visible from a public location. ED. Seasonal and holiday displays not incorporating the use of written copy or graphics to convey a message. FE. Gravestones. [Ord. 4039 § 1 (Att. A), 2016; Ord. 3461 § 2, 2003]. 20.60.100 Administration. A. General. The community development director is responsible for administering and enforcing the provisions of this chapter. He or she shall adopt application requirements for sign permits. Fees shall be as stated in Chapter 15.00 ECDC. B. Installation Permits. Many signs require installation permits under Chapter 19.45 ECDC and may require plan checking fees as well. C. Notice of Violation. Whenever the planning director becomes aware of a violation of the provisions of this chapter, the planning director shall cause a notice to be sent to the alleged violator informing him or her of the violation, the applicable code section, and a time within which to remedy the violation. The notice shall also advise of the penalties for continued violation of the code as specified in this chapter. If the violation has not been corrected within the time limit specified, the planning director shall refer the matter to the city attorney's office for institution of appropriate legal action. D. Penalty. Any person violating any provision of this code shall be guilty of a misdemeanor, and upon conviction thereof shall be punished by a fine of $25.00 for each day of continued violation. [Ord. 4039 § 1 (Att. A), 2016; Ord. 3461 § 2, 2003]. Edmonds Sign Code Planning Board Recommendation 2017.02.22 Packet Pg. 521 8.6.b CITY OF EDMONDS PLANNING BOARD MINUTES February 22, 2017 Chair Rubenkonig called the meeting of the Edmonds Planning Board to order at 7:00 p.m. in the Council Chambers, Public Safety Complex, 250 — 5"b Avenue North. BOARD MEMBERS PRESENT Carreen Rubenkonig, Chair Nathan Monroe, Vice Chair Matthew Cheung Alicia Crank Phil Lovell Daniel Robles BOARD MEMBERS ABSENT Todd Cloutier (excused) Malia Clark, Student Representative (excused) READING/APPROVAL OF MINUTES STAFF PRESENT Rob Chave, Planning Division Manager Jerry Bevington, Video Recorder Karin Noyes, Recorder BOARD MEMBER LOVELL MOVED THAT THE MINUTES OF FEBRUARY 8, 2017 BE APPROVED AS CORRECTED. VICE CHAIR MONROE SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. ANNOUNCEMENT OF AGENDA The agenda was accepted as presented. AUDIENCE COMMENTS No one in the audience indicated a desire to comment during this portion of the meeting. DEVELOPMENT SERVICES DIRECTOR REPORT TO PLANNING BOARD Chair Rubenkonig referred the Board to the written report that was provided by the Development Services Director. Board Member Lovell asked for an update on the City Council's discussion relative to the Highway 99 Subarea Plan. Mr. Chave answered that the City Council conducted a public hearing on February 21", but no action was taken. PUBLIC HEARING ON MINOR ADJUSTMENTS TO THE SIGN CODE WITH A FOCUS ON PEDESTRIAN SIGNS Mr. Chave reviewed that the City Council adopted amendments to the Edmonds sign code (ECDC 20.60) on August 2, 2016. The amendments covered a variety of minor code adjustments, with the most substantial changes dealing with "pedestrian signs." Since the code was amended, the business community has provided additional feedback, and staff is suggesting a few v 0 U W O O O N Packet Pg. 522 8.6.b modifications. He reviewed the issues, which are summarized in Attachment 1, and explained how they could be addressed C) by the potential amendments outlined in Attachment 3. U W • Cost. The business community has expressed concern that the fee for pedestrian sign permits is too high CR considering the size and scale of the signs. The current fee for blade signs is $75, and the current fee for pedestrian N signs is $125. A technology fee of $35 would also apply, so the total fees would be $110 and $160, respectively. Although fees are set by City Council resolution and do not fall under the purview of the Board, the Board could U certainly forward a recommendation that the City Council consider reducing the pedestrian sign fee to match the Lo blade sign fee or reduce fees for both blade and pedestrian signs even further. Sign Area. As per the current code, pedestrian signs are now considered "permanent" signage and count against the overall sign area a business is allowed. However, based on the Director's interpretation (Attachment 2), pre-existing signs can be "grandfathered" so that they do not count against allowed sign area. One option to address concern would be to retain the current situation with the grandfathering of pre-existing signs. The second option would be to memorialize the "interpretation" into the code. A third option would be to amend the code so that pedestrian signs do not count against sign area. While the latter approach would be consistent with the old code, there are potential implications. If pedestrian signs do not count against the total sign area, there would be incentive for everyone to have one. Currently, the only signs that do not count against the overall sign area are true temporary signs and blade signs. The intent is to encourage businesses to use blade signs, which are very visible, instead of pedestrian signs that can end up impeding pedestrian access. The question the Board should consider is whether or not the City wants to encourage pedestrian signs, or simply make them one choice a business can make, but not something they automatically default to. Location. Currently, pedestrian signs must be located within 10 feet of the building entrance and within 2 feet of the building fagade. Deviation from the 2-foot requirement requires Architectural Design Board (ADB) approval at a cost of ($915). It is likely the City Council did not understand how time consuming and costly ADB review would be. Two options the Board could consider include: 1) allowing for a variation from the 2-foot requirement to be approved as a staff decision, which carries a cost; or 2) giving the Development Services Director more discretion or latitude when pedestrian signs are approved by using the following language: "The sign shall be located within 10 feet of the building entry and must be placed within two feet of the building. The Development Services Director may approve an alternative location under the following circumstances: a) An alternative location in front of the building or on the property occupied by the business is less intrusive to pedestrian movement or accessibility; or b) The building containing the businesses is set back from the property line and a location on the property can be provided such that the sign does not encroach onto a public sidewalk. " As proposed, the Director would have the ability to approve alternative locations that meet one of the two criteria listed above as part of the sign permit, without any additional cost to the applicant. Out -of -Sight Businesses. Currently, all commercial signage is tied to the business location, which means that off - site commercial signage is not permitted. This has always been the case for legal reasons. If signs are allowed to be placed off -site, the City could end up with a lot of pedestrian signs clustered in highly -visible locations. Discussions with the business community included the concept of having some type of directional signage that would show people there are other businesses off the main streets. However, the current code does not allow this type of signage as governmental signs. The proposed amendment would authorize the Development Services Director to work with another governmental agency to develop and implement a directional sign program. He explained that the amendment is not intended to describe what the sign program would look like, since the details have not been worked out yet. Careful thought is needed, and one possibility would be for the City to work with the Business Improvement District (BID) to come up with a more formalized way -finding program. As written, the program could be implemented without attaching a permit process. Chair Rubenkonig recalled that, when discussing the amendments that were approved in August of 2016, the Board emphasized that blade signs and window signs are the preferred option for signage, and do not count towards the overall sign area allowed. She asked if the City Council indicated support for this approach, and Mr. Chave answered affirmatively. Chair Rubenkonig also recalled that the Board spent a lot of time discussing the term "portable" rather than "pedestrian." She asked if the City Council expressed a preference for the term "pedestrian." Mr. Chave said "pedestrian" was the term Planning Board Minutes February 22, 2017 Page 2 Packet Pg. 523 8.6.b used in the Board's recommendation to the City Council. He explained that "portable" is a much broader term, and C) "pedestrian" is more specific. Chair Rubenkonig clarified that pedestrian signs would still be considered portable because U they are not attached to the building. w 0 0 Debbie Rosenfelt, Edmonds, said she has been a resident of Edmonds since 2001 and a business owner in Edmonds since 0 cm 2007. She, along with Tracy Fraker, Pam Stuller and other small business owners, have been collaborating with Ms. Hope and Mr. Chave, on amendments to the sign code requirements for pedestrian signs. She thanked Mr. Chave and Ms. Hope for U their solution -oriented approach. One specific solution that was offered was to have staff review the sign code using specific guidelines, which could lower the costs tremendously versus the ADB review ($915). As a small business owner, she said c she appreciates being able to share her voice with the Planning Board and City Council. Ms. Rosenfelt explained that small businesses create an economy in Edmonds, as well as a community for Edmonds residents d M and tourists to frequent. The A-board/stand-up signs create curiosity to attract and draw people in to the businesses. They jump out to people and say, "Hey, look at us over here." She said the sign for SNAP Fitness actually speaks to what her W business offers, such as various classes and world -class personal trainers. When people coming into the gym ask how they a� heard about them, 95% of the prospective members answer that they saw the sign. co Ms. Rosenfelt pointed out that there are many businesses in downtown Edmonds that are in recessed buildings or have c r recessed doors, which does not work with the current code of having signs within 10 feet of the front door. In the case of SNAP Fitness, the 10-foot mark is right at the column of the building, which places the sign in the sidewalk. This will not 13 work, as it blocks pedestrian traffic. She currently has the advantage of using the corner triangle at 5th and Walnut for the a sign, which does not intrude into the sidewalk or the pedestrian walkway. There are other businesses that have unique circumstances, as well. For example, Bountiful Home and Garden is in a recessed building and 10 feet from their door is right in their yard, and True Value is on the side street and does not have any visibility without a sign on the corner. Q. Mr. Rosenfelt said she would also like to speak to a bigger issue that encompasses all small businesses in Edmonds. They need support and help from the City and community in order for them to be in business and to prosper. They need signs to draw attention to their businesses; signs that jump out and say, "We're here. Come visit and check us out." She closed her comments by reading an article that was written in THE EDMONDS BEACON on January 19th. The article spoke to the IGA, y which was having to be replaced because it was just not making it after being in Edmonds for just a couple of years. In the Q article, Bob Sanders, suggested that if you want a little store to stay in Edmonds, you have got to support it and that is where the City failed. Nathan Brown also voiced concern about the constant draining away of services and local businesses in +° Edmonds and the need for the community and City to support them. James Spangler, Edmonds, recalled that when the City Council approved the current sign code in August of 2016, there was 0 a a last-minute consensus or attempt to make a concession to the small businesses in the community by including the ADB in c the process. However, it was not really clear at the time that the associated cost of this review would be $915. The City CD Council thought it was doing something that would enable the code to work better for businesses with unique situations, such v as buildings that are set back from the street. He asked that the Board recommend the City Council eliminate the requirement for ADB review and replace it with the language recommended by staff. The Development Services Director is in a position to make decisions relative to unique circumstances. As currently written, the code does not allow these businesses to adequately represent themselves to the community. •a Mr. Spangler said it is important to understand that, once a person gets out of his/her car, there is no way for them to find M small businesses in the downtown. The sign he places in front of his business would probably not be allowed under the current code language. Yet almost every day, someone thanks him for the sign or they would never have found the store. He c noted that pedestrian signs can be found in every major city in the world because they are needed and customers appreciate them. While the concept of portable directional signs sounds like a great option for letting pedestrians know what businesses a are located down the street, the Board should keep in mind that a number of older people work in the downtown, and requiring them to roll out these heavy signs every morning would be difficult. A fixed direction sign would be a better solution. t k Natalie -Pascale Boisseau, said she is the owner of the Innate Health Clinic, Innate Radiance, at 420 — 5th Avenue South. w She said she was present to speak on behalf of her clinic and the practitioners working in her clinic, as well as on behalf of m Planning Board Minutes February 22, 2017 Page 3 Packet Pg. 524 8.6.b Mollie Boyce, a massage therapist also located in the same building. She explained that their businesses are "by C) appointment" services only, and they both use their own pedestrian signs when they are open, which often occurs at the same U time. Their signs do not obstruct traffic, as the entrance to their building is wide and the signs can be placed on their property w and not in the sidewalk. The signs are also clean and elegant. Both of the businesses are located inside the building, with no CR window or direct entrance on the street. The entrance to the building is set back from the right-of-way, as well. It is difficult N for people to see when the businesses are opened and where they are located. Limiting the number of pedestrian signs to just one per building would limit their visibility to the public in an unfair way. Two signs are needed when both of them are U working at the same time. She summarized that there is space for the signs along the beautiful entryway that is protected by an awning. Placing the signs near the sidewalk would not impede pedestrian traffic, and would actually make the situation safer by preventing people from tripping on an uneven surface near the sidewalk. She asked that the Board consider staff s recommended language relative to location. This option would likely apply to her businesses since there is more than 10 feet E E between the sidewalk and the building entrance. She also asked that the Board consider allowing more than one sign per building. Without pedestrian signs, people would be unable to find their businesses. Vice Chair Monroe commented that Ms. Boisseau's building seems like the perfect location for blade signs to advertise the businesses inside. Ms. Boisseau said she is very happy with her pedestrian sign, which describes her qualifications and the y services she provides. Pedestrian signs provide space to advertise more than just the name of her business. A blade sign would not offer the same benefit. Mr. Chave explained that blade signs can either hang down or project out from a building in different variations. People walking along the sidewalk will likely notice pedestrian signs more than the blade signs that hang overhead. � a Tracy Felix, Edmonds, said she owns Art Spot, an art supply business on Main Street near 4th Avenue. While she does not currently have a pedestrian sign for her business, she became involved in the project because she is very concerned about the business community as a whole. When the sign code was amended in August, business owners tried to be compliant and Q. removed their pedestrian signs. The merchants networking through the Downtown Edmonds Merchant's Association (ED) D found that businesses suffered immediately after the pedestrian signs were removed. It was reported that the reduction in business was as much as 20%, which is substantial over time. The businesses that are located off the main streets suffered the most. She expressed her personal belief that Edmonds needs to have a business district growing and being vibrant on the side streets, as well as the main streets. E Ms. Felix referred to the options outlined in the Staff Report, which were well written and succinct. She said it is her Q understanding that the Board does not set or approve fees, but she hopes they could at least recommend to the City Council 2 that the fees for pedestrian sign permits be $50 all inclusive. Businesses have already paid sign permit fees at their start up, so this is an add -on fee to comply with the new code. As far as sign area, she recommended Option 3, which would not a include pedestrian signs as part of the overall sign area a business is allowed to have. This would be consistent with how the City handles blade and window signs. Including all new pedestrian signs in the overall sign area allowed, would result in c inconsistencies between the signage for existing buildings and the signage for new buildings. It makes more sense for CD everyone to have the same rules going forward, which means that pedestrian signs would not be part of the overall v calculation of allowed sign area. c Regarding location, Ms. Felix said she supports the proposed language that would allow the Development Services Director the discretion to approve alternative sign locations for unique situations. She also supports the concept of creating a M wayfinding sign program. She advised that Clayton Moss, who has helped the City with other sign projects, has volunteered c to work with the City and ED to develop and implement a directional sign program. The signs could be elegant and simple, 00 and placed at the corners to direct people to the businesses located down the street. In addition, ED has indicated it is open to receiving grant requests from the businesses to create the wayfinding signs. However, she cannot put forward a grant E request until the City code is amended to allow a directional sign program to be considered. She said she would like leeway to start putting together a grant application and come back later with ideas for what the program might look like. A a directional program would be a practical way of getting a cohesive look in the downtown. Ms. Felix referred to Mr. Spangler's earlier comment that the wayfinding signs should be permanent rather than portable. She said she also supports wayfinding signs that are permanently placed so they are consistent and do not get stolen or w vandalized. Permanent signage would allow more control over the exact location and placement. Planning Board Minutes February 22, 2017 Page 4 Packet Pg. 525 8.6.b Don Hall, Edmonds, said he has owned a business in downtown Edmonds for 20 years, and he has been through a lot of sign V code changes throughout that time. He expressed his belief that the proposed amendments may be the best ones ever U presented to the Board and City Council for approval. His only concern is related to the directional sign program. How will w the City determine how close a business needs to be to the main drag in order to qualify for a directional sign? He suggested that criterion needs to be provided to tighten the provision to prevent future arguments about why a directional sign can be N placed at one corner and not at another. The code must be as fair as possible for all people. _r� Chair Rubenkonig asked staff to clarify the area where the proposed amendments would apply. Mr. Chave answered that the amendments would apply in the Downtown/Waterfront Activity Center. Chair Rubenkonig noted that this is a broad area that includes more than just the immediate downtown. In addition to retail businesses, it also includes mixed -use commercial and residential uses. Mr. Chave explained that the details of a directional sign program are yet to be determined. The proposed code amendment would simply authorize the program. It was not staff s intent to define the program as part of the code amendment. The details of the program will need to be discussed and worked out over time. The intent was to keep the code language broad to enable a wide -range of options to be considered. Mr. Chave reminded the Board that, based on a Supreme Court decision, signs cannot be regulated based on content. Therefore, a business could display a pedestrian sign to advertise a different business that is located further down the street. While the sign code regulates how many signs are allowed per business and where they can be located, it does not regulate what the sign says. There is flexibility for businesses to work together for signage placement. Chair Rubenkonig asked if window signs could also be used to direct people to another off -site business, and Mr. Chave answered affirmatively. Vice Chair Monroe asked if blade signs are required to be attached to the building or if they could be attached to a pole in front of the building. Mr. Chave answered that he would need to research this option further, but his immediate reaction is that blade signs need to be attached to the building. He explained that businesses in the downtown are allowed to have one monument sign, including monument signs on a short support. However, they count against the overall sign area allowed. Board Member Cheung asked if there would be a process by which a business owner could appeal a decision made by the Development Services Director relative to location. Mr. Chave answered that there would be no appeal process, but the business could request reconsideration. Board Member Cheung asked if there would be specific guidelines or if the decision would be discretionary. He also asked if a new director would have the authority to revoke the previous director's approval of a pedestrian sign. Mr. Chave answered that the approval cannot be rescinded unless the sign no longer abides by the provisions of the original decision. The proposed amendment is intended to provide specific criteria so the intent is clear. City staff is always careful to avoid situations where arbitrary decisions can be made. Chair Rubenkonig asked how the proposed alternative relative to location would impact businesses in the McDevitt Building, the Dayton Place Building, and the Harbor Square Building at 120 West Dayton. These buildings have multiple entrances and sit back from the right-of-way. Mr. Chave answered that businesses located further back from the right-of-way could identify, through the process outlined in the amendment, that the pedestrian sign could be placed in the space located further than 10 feet from the building without impeding pedestrian traffic. While the sign could not be placed on the sidewalk in front of the building, it could be placed adjacent to the sidewalk. Board Member Crank said she has talked to a number of business owners in the downtown, as well as people who come to downtown Edmonds to shop. Those who are opposed to pedestrian signs appear to have one thing in common, which she agrees with to a certain degree. There seems to be a dialogue that the pedestrian signs are the "make or break it" for downtown businesses; and if they are not allowed to have them, all the businesses will fail. She agreed that pedestrian signs are vital to businesses, but she hopes there will be additional conversation by ED and the Chamber that includes other marketing opportunities such as mobile apps that people can use to locate businesses rather than relying solely on signage. There are other options for marketing, beyond pedestrian signs, that will add to the vitality of the businesses in downtown Edmonds. A diverse group of people visit the downtown every day, and many of these visitors rely on their smartphones. However, there does not appear to have been any discussion about how to capitalize on this additional marketing opportunity. Rather than continuing to focus solely on signs, they must consider what else can be done to make businesses viable. Planning Board Minutes February 22, 2017 Page 5 Packet Pg. 526 8.6.b Although the Board does not have purview over permit fees, Board Member Crank said she supports lower fees. She U commented that it is important to leverage out the costs in a way that is equal, fair and accessible for all businesses involved. V As far as sign area, she supports the current language that counts pedestrian signs as part of the overall sign area allowed. w She also supports the staff s proposed language that would give the Development Services Director discretion relative to sign CR location. Not all situations are the same, and it is impossible to have a regulation that addresses every circumstance. The N proposed amendment allows City staff to interact more with downtown merchants when making these decisions. V Board Member Crank asked if arrow signs pointing to businesses located further down the street have been considered as part of signage in the downtown. She noted that they are becoming a popular option in other downtown communities, and they c should be considered as part of the conversation about how to bring visibility to businesses in addition to pedestrian signs. She reminded the Board that ED hired a media person to build a web presence and do other marketing through technology. E E L Board Member Robles thanked the staff for putting together a comprehensive sign code proposal, but commented that it is extremely long. He recalled that, early in the process, an idea was brought forward that would have reduced the document to W 3 or 4 pages, but it was declined. He proposed that the City minimize the cost of all sign permits. Requiring ADB review is not acceptable, and there must be a provision for staff to approve deviations from the code under certain circumstances. He y suggested the language go one step further and expand the Director's role to that of arbitrator. The system is designed to be gamed, and those who are more savvy can take advantage. r d Board Member Robles suggested that the City could use the technology fee to provide an on-line map of the businesses in the downtown. There are also other inexpensive technology options that could be considered. In addition to an on-line map, he a suggested the City could also provide a printed map. He noted that the Chamber is limited in its ability because it only addresses people who pay into the group. Providing on-line and printed maps would result in a public good regardless of whether a business participates in the Chamber or not. Q. Vice Chair Monroe commented that the intent or goal of the proposed amendments is to balance the businesses' needs with the needs of the citizens of Edmonds. Citizens will not do well if there are closed businesses, and businesses need people to E support them. He would like the City to promote blade signs over pedestrian signs, which is what the current code language E and fee attempts to do. He suggested that the current fee for pedestrian signs be maintained. If it is lowered, the fee for blade y signs should also be reduced or eliminated. He also supports code language that counts pedestrian signs as part of the overall Q sign area allowed. He agreed that the $915 fee for ADB review is excessive, and he supports the alternative language proposed by staff that gives discretion to the Development Services Director. He supports the concept of creating a 2 directional sign program, but felt the program should be better defined in the code language. Board Member Cheung expressed his belief that the current fees for blade and pedestrian signs are too high. He supports 0 a lowering the fees, but he also agreed with Board Member Crank that the City should try to promote other options for c marketing businesses in addition to pedestrian signs. He understands why businesses feel that pedestrian signs are necessary. r' However, as a consumer, the first thing he does is go on-line to locate a particular business. The City should support and v encourage other forms of advertising. He commented that he finds blade signs are more attractive than pedestrian signs. However, they appear to be important to businesses to attract customers, and the City should support rather than deter them from promoting business. He said he believes the Development Services Director can use good judgment to determine if an alternative location would be more appropriate without requiring a costly ADB review. -a Chair Rubenkonig recalled the Board's earlier discussion that the content of a blade sign could be swapped out so that a 0 o0 business could advertise a sale or other special event, etc. Mr. Chave agreed that would be possible. c Board Member Lovell commented that signs are important to the City, the businesses, the citizens, and visitors. It is important that residents of Edmonds support the downtown merchants, and the City Council did the right thing by placing a a hold on implementing the new regulations to get a better hold on what is going on and provide more opportunity for public involvement. He reminded the Board that people want a walkable area, which is what the downtown/waterfront area is supposed to be. Although blade and window signs are helpful, the merchants believe that pedestrian signs are vital to the x success of their businesses. He suggested that the City should come up with an interim solution until such time as a w directional sign program is in place and ready to be implemented. Planning Board Minutes February 22, 2017 Page 6 Packet Pg. 527 8.6.b Board Member Lovell supported the proposed amendment that would get the ADB out of the sign business, and the permit U fees should be kept as low as possible. He also supports the concept brought forward by Board Members Crank and Robles U relative to technology opportunities that might be used for marketing. He summarized his belief that staff did an incredible w job in putting together a package of sign code amendments that ameliorate the concerns brought forward by the business CR community. In particular, he supports the proposed language put forward by staff that would allow the Development c N Services Director discretion to make decisions relative to location to address unique circumstances. Chair Rubenkonig reviewed that, at their last meeting, the Board had a discussion about establishing a "clear zone" of 44 inches, and staff proposed some draft language for their consideration. Mr. Chave said staff is now proposing different language that references the Street Use Permit (ECDC 20.70.030(C) to determine the amount of clear area that must be maintained rather than repeating the variations and criteria in the sign code. Chair Rubenkonig explained that the sign code must be amended in order for the City to consider a wayfinding sign program. Mr. Chave advised that, to address this issue, a new section (Governmental Signs) is proposed in ECDC 20.60.075. The language would authorize the Development Services Director to work with an entity, such as the BID, to come up with a sign program. Vice Chair Monroe asked who would pay for the sign program, and Mr. Chave answered that it has yet to be determined. Board Member Lovell asked about an interim solution until the sign program has been developed and implemented. Mr. Chave said the proposed language would not prohibit an interim program, but the only way to put a sign off site is to work out an agreement with another business owner. Board Member Robles suggested that the public should be notified of this ability, and Mr. Chave agreed it could be integrated into the handout that describes pedestrian signs. The remainder of the Board concurred that this is a communications issue rather than a code issue, and business owners should be notified of this option, which has always been available to them. Mr. Chave summarized that the majority of the Board appears to support a lower fee for pedestrian sign permits. They also appear to support a provision that grandfathers in existing pedestrian signs, but requires all new pedestrian signs to count against the total sign area allowed. The Board has indicated support for the provision that would allow the Development Services Director discretion to vary the location of the sign as per the language provided in the Staff Report, and they also appear to support the additional language related to "governmental signs." Vice Chair Monroe voiced concern about treating blade signs and pedestrian signs equally. If the City's intent is to encourage blade signs, then it would be appropriate to have a higher fee for pedestrian signs. Board Member Robles cautioned against allowing fees to get out of control. The citizens' pockets are sacred and should not be reached into for punitive reasons. Raising the fee should be the last resort rather than the first. He felt there are other ways to incentivize the City's preference for blade signs over pedestrian signs. Unfortunately, other options that would accomplish this goal were previously rejected. On the other hand, pedestrian signs on the sidewalk consume public space and are more detrimental to citizens than the blade signs, and there should be some cost associated with using the sidewalk. He commented that the distribution of public goods is largely the responsibility of the City, and there are many ways to accomplish the task that are not monetary. Business owners already pay taxes, and this should be considered and worked into the scheme. They should also keep in mind that the money that goes into a business comes back in more tax revenue for the City. Therefore, he is not sure how productive it would be to "nip at the beginning to take away at the end." Board Member Cheung said he would support reducing the cost of a pedestrian sign permit to $50 and then make the blade sign permit free. Otherwise, the fee comes across as punitive. He suggested that the best way to encourage blade signs is to not count them as part of the overall sign area allowed. Vice Chair Monroe agreed that sign area could be the tool the City uses to encourage blade signs over pedestrian signs. Regarding the issue of punitive fees, Mr. Chave explained that the intent of fees is to allow the City to recover its costs. To the degree that fees are lowered below cost, the City is providing a public subsidy or benefit to process that particular application because it is in the public good. Board Member Cheung voiced concern that the cost of the sign permits vary, yet the staff time required to process the permits is likely about the same. While he supports the City charging a fee to cover the cost of a permit review, the fee should be based on the actual cost of reviewing the application. Mr. Chave said the City's basic cost structure is $100 per hour, which is what it costs the City in terms of development review and processing a permit. Planning Board Minutes February 22, 2017 Page 7 Packet Pg. 528 8.6.b That means the total time of everyone who works on the permit. Signage can be really simple or very challenging, depending V on how complicated the application is. The intent is to simplify the sign code and reduce costs. The fee for blade signs and V pedestrian signs is set fairly low because the standards in the code are much more predictable than they have been in the past. w It will be a judgment call for the City Council to determine what is a reasonable fee. W 0 N Chair Rubenkonig advised that, although the City Council will make the ultimate decision about which fee option is best, the Board could recommend that fees be set to incentivize blade signs over pedestrian signs. They do not really need to address C) the amount of the fee. The Board generally agreed that blade sign fees should be the lower of the two sign types. It was also pointed out that blade signs would be further incentivized over pedestrian signs if pedestrian signs count towards the overall c sign area allowed and blade signs do not. d BOARD MEMBER ROBLES MOVED THAT THE BOARD FORWARD A RECOMMENDATION TO THE CITY COUNCIL TO ACCEPT THE PROPOSED AMENDMENTS, AS PRESENTED IN THE STAFF REPORT, WITH THE FOLLOWING RECOMMENDATIONS: 1. COST. THE BOARD RECOMMENDS THAT THE PERMIT COSTS, IN GENERAL, SHOULD BE MINIMIZED AND FEES FOR BLADE SIGNS SHOULD BE SET AT A LOWER AMOUNT THAN FEES FOR PEDESTRIAN SIGNS. 2. SIGN AREA. THE BOARD RECOMMENDS OPTIONS I AND 2, WHICH WOULD RETAIN THE CURRENT SITUATION WITH THE GRANDFATHERING OF PRE-EXISTING SIGNS AND MEMORIALIZE THE DEVELOPMENT SERVICES DIRECTOR'S INTERPRETATION INTO THE CODE. 3. LOCATION. THE BOARD RECOMMENDS THE ALTERNATIVE PRESENTED BY STAFF, WHICH ALLOWS THE DEVELOPMENT SERVICES DIRECTOR TO APPROVE ALTERNATIVE LOCATIONS UNDER SPECIFIED CIRCUMSTANCES. 4. OUT OF SIGHT BUSINESSES. THE BOARD RECOMMENDS APPROVAL OF THE PROPOSED NEW LANGUAGE IN ECDC 20.60.075 (GOVERNMENTAL SIGNAGE), WHICH AUTHORIZES THE CREATION OF A DIRECTIONAL SIGN PROGRAM. VICE CHAIR MONROE SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. REVIEW OF EXTENDED AGENDA Chair Rubenkonig referred the Board to the extended agenda, noting that the retreat has been tentatively scheduled for April 12th. She advised that she has contacted the Bartell Family, the developer of a mixed -use project at Westgate that is proposing to include 20% affordable housing, with a request that they share their experience with the Board Members. Other developers may be asked to participate in the discussion, as well. She anticipates a somewhat open approach so that developers can share with their ideas with the Board. Board Members will be invited to submit questions prior to the retreat. Chair Rubenkonig requested information about the public hearing that is scheduled for April 26th, and Mr. Chave answered that the hearing pertains to a private application to change the Comprehensive Plan Map and potentially rezone a property to Multifamily -Edmonds Way (RM-EW). PLANNING BOARD CHAIR COMMENTS Chair Rubenkonig thanked the Board Members for their patience going through the sign code. The Board has done what it could to represent the concerns of the City related to signage. PLANNING BOARD MEMBER COMMENTS Vice Chair Monroe reported on his attendance at the recent Economic Development Commission (EDC) meeting. He advised that the EDC prepared a memorandum relative to the proposed sign code amendments, which was attached to the Staff Report. The EDC prepared a similar memorandum regarding the Highway 99 Subarea Plan, specifically asking for Planning Board Minutes February 22, 2017 Page 8 Packet Pg. 529 8.6.b more commercial development. The EDC is also working with the City to create a pilot program that would provide more U parking for businesses. U w ADJOURNMENT 0 N The Board meeting was adjourned at 9:05 p.m. A4 Planning Board Minutes February 22, 2017 Page 9 Packet Pg. 530 8.6.b DISCUSSION OF MINOR ADJUSTMENTS TO THE SIGN CODE t� U Mr. Chave referred to Attachment 1, which provides a summary of the potential sign code issues/changes that have come up w subsequent to adoption of the updated sign code. The issues were raised by commercial property owners and businesses in the downtown and focus primarily on pedestrian signs. He reviewed the issues/changes and the Board commented as N follows: _ Cost. The current fee for blade signs is $75, and the current fee for pedestrian signs is $125. It has been recommended that the fee for pedestrian signs be reduced to match the fee for blade signs. It has also been recommended that the fee for both blade signs and pedestrian signs be reduced to $50. Recognizing that the Board does not have a role in setting the fee schedule, Board Member Lovell expressed his belief that the fee should be as low as possible. The remainder of the Board appeared to agree. Sign Area. As per the current code, pedestrian signs are now considered "permanent" signage and count against the overall sign area a business is allowed. However, based on the Director's interpretation (Attachment 2), pre-existing signs can be "grandfathered" so that they do not count against allowed sign area. One option to address concern would be to retain the current situation with the grandfathering of pre-existing signs. The second option would be to memorialize the "interpretation" of code. A third option would be to amend the code so that pedestrian signs do not count against sign area. While the latter approach would be consistent with the old code, there are potential implications. If pedestrian signs do not count against the total sign area, there would be incentive for everyone to have one. Currently, the only signs that do not count against the overall sign area are true temporary signs and blade signs. The intent is to encourage businesses to use blade signs, which are very visible, instead of pedestrian signs that can end up impeding pedestrian access. Chair Rubenkonig said she supports the "interpretation" that was issued by the Director. However, she suggested that the "grandfathered" pedestrian signs should be linked to the businesses and locations. If either changes, the condition would no longer exist. Mr. Chave said that as the intent of the interpretation, but he agreed it could be clarified further. Board Member Lovell asked staff to clarify the differences between Option 1 and Option 2. Mr. Chave said Option 1 would simply refer to the interpretation and no amendment would be needed. Option 2 would memorialize the interpretation into the code. Staff prefers Option 2 since it would provide clarifying language in the code rather than relying on a separate interpretation. He explained that the interpretation would only apply to existing businesses, and any new businesses would have to comply with the new sign code requirements. Existing businesses that move to a new location would also have to comply. The Board expressed support for Options 2 and 3 for public hearing purposes. Location. Currently, pedestrian signs must be located within 10 feet of the building entrance and within 2 feet of the building fagade. Deviation from the 2-foot requirement requires Architectural Design Board (ADB) approval at a cost of ($915). The ADB's focus is on architectural design (buildings, site plans, etc.), and it is arguable whether the ADB is the right body to make decisions related to the location of pedestrian signs, particularly if there are no clear criteria in place. These decisions are probably more appropriate as staff decisions, which are lower cost and easier to accomplish. The old code allowed pedestrian signs on the lot rather than being tied to the business location, and off -site pedestrian signs were never allowed. Staff is recommending that ECDC 20.60.055(A)(3) be amended to read: "The sign must be located within 10 feet of the building entry and must be placed within two feet of the building. Any deviations from the standard may be approved by the Development Services Director if he/she finds that an alternative location in front of the building or on the property occupied by the business is less restrictive to pedestrian movement or accessibility. " The City Attorney advised that the proposed amendment would address most situations. Mr. Chave advised that the proposed language in ECDC 20.60.055(A)(3) is intended to incorporate both of the options outlined in the staff report. He also noted that ECDC 20.60.0655(A)(5) was amended to change "five feet" Planning Board Minutes February 9, 2017 Page 2 Packet Pg. 531 8.6.b to "44 inches" to be consistent with Americans with Disabilities Act (ADA) requirements for sidewalks. At the C) request of Vice Chair Monroe, Mr. Chave agreed to double check to make sure that 44 inches is the right number for U ADA requirements. Board Member Robles suggested that the difference between 44 and 48 may be due to the w allowance for a handrail to protrude four inches into the walkway. 0 0 N The Board voiced general support for staff s proposed amendment. _r� Out -of -Sight Businesses. Currently, all commercial signage is tied to the business location, which means that off - site commercial signage is not permitted. This has always been the case for legal reasons. If signs are allowed to be placed off -site, the City could end up with a lot of pedestrian signs clustered in highly -visible locations. Discussions with the business community included the concept of having some type of directional signage that would show people there are other businesses off the main streets. The City Attorney drafted language that would clearly provide for public directional signage in the code for purposes of tourism and public information. Up to this time, governmental signs have been exempt from the sign code. The proposed amendment would take them out of the exempt category, but allow them under the following provision (ECDC 20.60.075): "Governmental signs, while exempt from the processes and development regulations required by this Chapter, shall be erected and maintained subject to rules and procedures established by the Development Services director. In all cases, the city retains the right to remove any governmental sign at its sole discretion. " The proposed language would authorize the Director to enter into an agreement with a public agency to provide a directional sign program, without prescribing a specific program at this time. He cautioned against describing the program as part of the code language, since there are a number of issues that still need to be worked out. Mr. Chave reminded the Board that, based on a Supreme Court decision, signs cannot be regulated based on content. The assumption is that a pedestrian sign outside of a business is advertising that particular business, but that does not have to be the case. For example, a business could display a pedestrian sign to advertise a different business that is located further down the street. Board Member Lovell recalled that, in earlier discussions, the Board felt there should be some sort of City - sponsored solution, which may involve some type of pole sign with hanging, adjustable, changeable signage on corners to direct people to businesses. However, a lot of work and money will be required to implement the program. The proposed amendment supports the concept, but it has to be done under the auspice of some authority. Vice Chair Monroe asked if the ADB would be involved in the process of creating a directional sign program to ensure that the signs are uniform and attractive. Mr. Chave pointed out that, as currently proposed, the amendment would allow the Director to involve the ADB in the process, if deemed necessary. In the past, directional signage has been worked on with the Arts Coordinator. Chair Rubenkonig said she would like to add language to the proposed amendment to ensure that the sign program is uniform and consistent throughout the downtown. However, the remainder of the Board agreed that the language, as written, implies uniformity. Vice Chair Monroe asked if it would be appropriate to add code language that requires the City to fund the program. Mr. Chave cautioned against adding this specific requirement. However, he acknowledged that, more often than not, governmental signs are paid for by the City. He explained that the proposed amendment is intended to authorize a directional sign program, but the specific details would not be spelled out in the code language. The Board voiced support for the proposed amendment, but agreed that both options (provide or not provide a directional signage program) should be presented for public hearing. Mr. Chave pointed out that staff is proposing an additional amendment in ECDC 20.60.080(A)(2)(b), which strikes out language that was inadvertently included in the last amendment. It would not be practical or feasible to require a permit for all temporary signage. Board Member Lovell recalled that the Board previously reviewed sign code amendments and forwarded a recommendation to the City Council. After the code amendments were adopted by the City Council, additional feedback from the business community motivated the City Council to reconsider some of the details. The issues were forwarded to the Planning Board Planning Board Minutes February 9, 2017 Page 3 Packet Pg. 532 8.6.b for further review. He asked if the business community has been advised of the proposed amendment options. Mr. Chave U said the amendments are intended to address the issues raised by the business community. A public hearing has been U scheduled for February 22"', at which time the business community can provide input. w 0 0 ALLIANCE FOR HOUSING AFFORDABILITY (AHA) WORK PLAN AND BUDGET 0 cm Mr. Chave said this item was placed on the agenda for informational purposes. He reviewed that the City is a member of the U Alliance for Housing Affordability (AHA). Each year the AHA comes up with a work program and a budget that each of the participating jurisdictions contribute to. The AHA has also been successful in obtaining grant funding. The information provided in the Staff Report outlines the various cities that are members of the AHA, as well as what and how they contribute. It also provides the draft work plan for the next fiscal year (July 1, 2017 through June 30, 2018). E E L Board Member Lovell asked if Edmonds is represented on the AHA subcommittee that was established to begin preliminary CD discussions to strategize how to establish a funding source to assist with the construction of new affordable housing. Mr. Chave said he does not know the makeup of the subcommittee, but Ms. Hope attends the AHA's regular committee meetings. co Board Member Lovell pointed out that nearly half of the County's population lives in unincorporated Snohomish County. He r_ asked who represents these residents. Mr. Chave said the County Council is the legislative body that represents the r unincorporated areas, and they have a representative on the AHA Board. a� Board Member Lovell recalled that representatives from the AHA previously made a presentation to the Board. Mr. Chave a said the presentation was made by the Program Manager, who is a hired staff member. Chair Rubenkonig noted that the Development Services Director is seeking to secure funding for a consultant to assist the City in updating its Housing Strategy, and the data that is accumulated will impact how the City goes about establishing its own housing approach. Q. REVIEW OF EXTENDED AGENDA Chair Rubenkonig referred to the Extended Agenda and invited Board Member input. She noted that many meeting dates are a� blank at this time, as the Board waits for additional information and further direction. The agenda items will be filled in as y time goes on. E Board Member Lovell recalled that the City Council indicated a desire to have a joint meeting with the Planning Board. He +° requested an update on when this meeting might be scheduled. Chair Rubenkonig said the former City Council President indicated an interest in having a joint meeting, but she has not discussed the idea with the current president. a PLANNING BOARD CHAIR COMMENTS c CD Chair Rubenkonig referred to an email that she asked staff to send to Board Members that provided current references to housing. She felt the information on the three websites could help the Board Members better understand the options for approaching the Housing Strategy Update, as well as the new terminology and concepts available for consideration. She reviewed the three references as follows: s The first website references a new phrase called "missing middle housing." The graphic provided shows a spectrum of housing from single-family all the way to high-rise. One could discuss the availability of duplexes, triplexes, fourplexes, courtyard apartments, bungalow courtyards, townhouse, multiplex and live/work units. The second website talks about working with small developers to connect developers committed to a small-scale, incremental, infill approach to share expertise and collaborate on new tools. The website looks at a scale of development of 4 to 12 units. The Board has had some discussion about the need to encourage conversation with developers who might do such projects in Edmonds. The third website references a Portland plan that is similar to what is taking place in the City of Seattle. Portland uses the phrase "abundant housing options." The article is part of a series about "legalizing inexpensive housing," which is a term she had not heard before. The term "affordability" is difficult to define, and other terms may be more appropriate. Portland's approach is to allow small duplexes and triplexes in single-family zones without Planning Board Minutes February 9, 2017 Page 4 Packet Pg. 533 8.6.c U Potential Sign Code Issues / Changes U W Cost o 0 Current. Current fees for blade signs (all proposed blade signs) are $75. Current fees for pedestrian signs N (all proposed pedestrian signs) are $125. These are one-time fees and do not require renewal. Note that v $35 technology fee also applies, so the total fees are $110 and $160, respectively. S Options. (1) Reduce pedestrian sign fee to match blade sign fee ($75). (2) Reduce fees for blade/pedestrian signs to $50 (+ $35 = $85). * Note that fees are set by Council resolution and do not require a code change Sign Area Current. Pedestrian signs, because they are now considered "permanent" signage, count against overall business sign area. A Director's Interpretation enables pre-existing signs to be 'grandfathered' so that they do not count against allowed sign area. Note that blade signs do not count against sign area — an incentive encouraging these types of signs. Options. (1 & 2) Retain the current situation / include the grandfathering of pre-existing signs in code. (3) Amend the code so that pedestrian signs do not count against sign area (the same as the old code) Location Current. Pedestrian signs must be located within 10 feet of the building entrance and within 2 feet of the building fagade. Deviation from the 2-feet-from-fagade requirement must be reviewed by the ADB, with a high fee ($915). The old code allowed pedestrian signs on the lot rather than being tied to the business location. Off -site pedestrian signs were never allowed. Options. (1) Allow for variation from the 2-feet-from-fagade requirement to be approved by staff ($285), or establish a special specific fee for this type of review commensurate with the reduced fee for these types of signs (e.g. $50). (2) Expand the allowed variation to include locations on the business property (tied to the building or lot the business is located on). (ALTERNATIVE) The sign shall be located within 10 feet of the building entry and must be placed within two feet of the building. The Development Services Director may approve an alternative location under the following circumstances: a. An alternative location in front of the building or on the property occupied by the business is less intrusive to pedestrian movement or accessibility; or b. The building containing the business is set back from the property line and a location on the property can be provided such that the sign does not encroach onto a public sidewalk. Out -of -Sight Businesses Current. All commercial signage is tied to the business location. This means off -site commercial signage is not permitted. This has always been the case, for legal reasons. Options. (1) Clearly provide for public directional signage in the code for purposes of tourism and public information. This would need to be provided and/or sponsored by a public agency (e.g. BID). Packet Pg. 534 8.6.d MEMORANDUM Date: September 1, 2016 To: Interpretations File No. 2016-1 From: Shane Hope, Development Services Director Subject: Total Size of Existing Wall Signs and Pedestrian Signs in Downtown/Waterfront Area Date Issued/Posted: SEPTEMBER 5, 2016 Effective Date: SEPTEMBER 20, 2016 (unless appealed in a timely manner) ISSUE OUTLINE: A sign code amendment (Ordinance # 4039) was adopted on August 2 and became effective on August 12, 2106. It is codified in Chapter 20.60 ECDC. The code change requires a permit for pedestrian signs, which are defined to include A -frames and similar portable signage, in the downtown/ waterfront area. It also adds limitations on number, size, and location of such signs. However, as business owners have begun coming in to obtain their permits, the new requirement for pedestrian signs to count in the total allowed signage for the frontage has become problematic for those existing businesses that already had a permitted wall sign of maximum allowed size and a pedestrian sign that, of itself, meets the new size and location requirements except that, when counted together with the existing wall sign, exceeds the total signage size limit. ANALYSIS: Businesses that previously installed wall signage to the allowed size and also used a pedestrian sign did so under existing regulations at the time. To now remove and replace the existing wall signage with new smaller wall signage, so that an existing pedestrian sign can be retained, would be costly. A question has arisen whether businesses may obtain a pedestrian sign permit if they have an existing pedestrian sign that meets all requirements for pedestrian signs, except that the combined size of the pedestrian sign and the existing permitted wall signage would exceed the total allowed size by six square feet or less. The nonconformance provisions of the Edmonds Community Development Code (Chapter 17.40 ECDC) allow certain uses that were once allowed but are no longer allowed, due to a later code change, to continue under limited conditions. ECDC 17.40.040 (Nonconforming Signs) has particular relevance. This provision is not intended to allow wholesale continuation of uses once legal but later prohibited or restricted. However, the nonconformance provision (sometimes known as "grandfathering") may be Packet Pg. 535 8.6.d interpreted to apply in the narrow context of the new limit on the combined total size of an existing wall sign (permitted prior to August 12, 2016) and a pedestrian sign (allowed prior to August 12, 2016), when a pedestrian sign meets all other requirements of ECDC 20.60.055, as amended. At the same time, it is recognized that the sign code is undergoing further review and the City Council has requested that the Development Services Department report back on this topic, including implementation of Ordinance No. 4039, in 2017. The sign code may be amended by the City Council at any time and additional restrictions added. Any interpretation now regarding pedestrian signage should not be viewed as continuing long-term. THEREFORE, THE FOLLOWING INTERPRETATION IS HEREBY ISSUED: In the downtown/waterfront area, where a wall sign exists that was legally permitted prior to August 12, 2016, and a pedestrian sign has been in place during some or all of the period between June 12, 2016 and August 12, 2016, the pedestrian sign need not be counted in the total square footage of the allowed size for permanent signage for purposes of obtaining a permit for the pedestrian sign, provided that a complete permit application is received within 45 days of the effective date of this interpretation. This interpretation does not apply to any other aspects of the sign code. To wit, the number, size, and location of individual pedestrian signs and any other applicable code restrictions must otherwise be fully met. ❑ This interpretation does not apply to pedestrian signs when a wall sign is applied for after August 12, 2016. ❑ This interpretation does not apply if: o A complete application for a pedestrian sign permit is not received by the City within 45 days of the effective date of this interpretation; or o The City's sign code is amended after August 12, 2016 to further restrict or prohibit pedestrian signs in a manner that would conflict with this interpretation. APPEAL PROCDURES: Pursuant to Edmonds Community Development Code (ECDC) Section 20.01.003(A), formal interpretations of the text of the ECDC by the director or designated staff are appealable as Type II decisions. Should anyone wish to appeal this interpretation, a written appeal, accompanied by the required appeal fee (see Planning Division fee handout) must be submitted within 14 calendar days of the date of issuance/posting of this interpretation. The deadline for filing an appeal of this interpretation is: 4:30 P.M. ON SEPT. 19, 2016. A written appeal must contain the following: 1. The appellant's name, address and phone number; 2. A statement describing the appellant's standing to appeal; 3. Identification of the application which is the subject of the appeal; 4. The appellant's statement of grounds for appeal and the facts upon which the appeal is based with specific references to the facts in the record; 5. The specific relief sought; Packet Pg. 536 8.6.d 6. A statement that the appellant has read the appeal and believes the contents to be true, followed by the appellant's signature. Notice: 1) Published in the Everett Herald 2) Posted at Edmonds City Hall, 2nd Floor— Development Services Department 3) Posted at Public Safety Complex, 121 5t" Ave N 4) Posted at Edmonds Library Packet Pg. 537