2017-05-02 City Council - Full Agenda-18881.
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o Agenda
Edmonds City Council
snl. ynyo COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
MAY 2, 2017, 7:00 PM
CALL TO ORDER/FLAG SALUTE
ROLL CALL
APPROVAL OF THE AGENDA
APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Special Meeting Minutes of April 25, 2017
2. Approval of Council Meeting Minutes of April 25, 2017
3. Approval of claim checks and payroll direct deposit.
4. Wastewater Treatment, Disposal and Transport Contract Extension
5. Authorization to award a construction contract for the 2017 Sanitary Sewer Replacement
Project to Shoreline Construction
6. Authorization to award a construction contract for the 2017 Watermain Replacement Project to
D&G Backhoe, Inc.
7. Approval of the Right of Way Dedication Deed from Edmonds School District for 236th St. at the
Madrona School Property
8. Resolution 1387 Amending the City's Contracting and Purchasing Policies
9. Ordinance amending the Apprenticeship Requirements in ECDC 18.00.050
10. Authorization for design services for the Waterfront Redevelopment
11. Meadowdale Fields ILA
PRESENTATIONS/REPORTS
1. Puget Sound Starts Here Month (5 min.)
2. Memorial Day Public Service Announcement (5 min.)
AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON
THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS
UNFINISHED BUSINESS
1. City Council Committee Meetings (20 min.)
MAYOR'S COMMENTS
COUNCIL COMMENTS
CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW
42.30.110(1)(1)
Edmonds City Council Agenda
May 2, 2017
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11. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE
SESSION.
ADJOURN
Edmonds City Council Agenda
May 2, 2017
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4.1
City Council Agenda Item
Meeting Date: 05/2/2017
Approval of Council Special Meeting Minutes of April 25, 2017
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
04-25-2017 Draft Council Special Meeting Minutes
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4.1.a
EDMONDS CITY COUNCIL SPECIAL MEETING
DRAFT MINUTES
APRIL 25, 2017
Elected Officials Present
Mike Nelson, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
Adrienne Fraley-Monillas, Councilmember
Tom Mesaros, Council President
Kristiana Johnson, Councilmember
Mayor Dave Earling
Staff Present
Mary Ann Hardie, Human Resources
Director
1. CALL TO ORDER/CONVENE IN JURY MEETING ROOM
At 6:15 p.m., the City Council Special Meeting was called to order by Mayor Earling in the
Council Chambers, 250 5ch Avenue North, Edmonds.
2. CANDIDATE INTERVIEWS FOR APPOINTMENT TO A CITY BOARD OR
COMMISSION
The City Council then adjourned to the Jury Meeting Room to interview three candidates for
appointment to the Edmonds Salary Commission: 1) Jay Grant; 2) Pat Mulva; and 3) Don Hall.
ADJOURN
At 6:57 p.m. the interviews concluded and the meeting was adjourned.
Edmonds City Council Draft Minutes
April 25, 2017
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4.2
City Council Agenda Item
Meeting Date: 05/2/2017
Approval of Council Meeting Minutes of April 25, 2017
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
04-25-2017 Draft Council Meeting Minutes
Packet Pg. 5
4.2.a
EDMONDS CITY COUNCIL DRAFT MINUTES
April 25, 2017
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Thomas Mesaros, Council President
Kristiana Johnson, Councilmember
Michael Nelson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
R. Peck, Police Officer
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Shane Hope, Development Services Director
Scott James, Finance Director
Rob English, City Engineer
Leif Bjorback, Building Official
Rosa Fruehling-Watson, City Attorney's Office
Scott Passey, City Clerk
Andrew Pierce, Legislative/Council Assistant
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
The Edmonds City Council meeting was called to order at 7:02 p.m. by Mayor Earling in the Council
Chambers, 250 5t" Avenue North, Edmonds. The meeting was opened with the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
3. APPROVAL OF AGENDA
COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO MOVE ITEM 7.2 TO ITEM 8.1 AND RENUMBER THE REMAINDER OF
AGENDA 8 ITEMS. UPON ROLL CALL, MOTION CARRIED (6-1), COUNCILMEMBERS
JOHNSON, NELSON, FRALEY-MONILLAS, BUCKSHNIS, TEITZEL, AND TIBBOTT VOTING
YES, AND COUNCIL PRESIDENT MESAROS VOTING NO.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER AS AMENDED.
MOTION CARRIED UNANIMOUSLY.
4. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER NELSON MOVED, SECONDED BY COUNCILMEMBER JOHNSON, TO
COMBINE CONSENT ITEM 4.6 WITH ITEM 7.1. MOTION CARRIED UNANIMOUSLY.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION
CARRIED UNANIMOUSLY. The agenda items approved are as follows:
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4.2.a
APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF APRIL 18, 2017
2. APPROVAL OF COUNCIL MEETING MINUTES OF APRIL 18, 2017
3. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND
WIRE PAYMENTS
4. ORDINANCE ADOPTING AMENDMENTS TO CHAPTER 10.95 ECC (TREE BOARD)
5. REAPPOINTMENT OF PFD BOARD MEMBERS
7. INTERLOCAL AGREEMENT WITH SNOHOMISH HEALTH DISTRICT REGARDING
SALE OF RUCKER BUILDING
8. AUTHORIZATION TO CONTRACT WITH JAMES G. MURPHY TO SELL SURPLUS
CITY VEHICLES AND SURPLUS CITY EQUIPMENT
5. PRESENTATIONS/REPORTS
1. YWCA STAND AGAINST RACISM DAY PROCLAMATION
Mayor Earling read a proclamation declaring April 28, 2018 to be Stand Against Racism Day in
Edmonds, and called upon all public officials, educators, businesses, community leaders, and all people of
Edmonds to observe this day and commit, going forward, to fight against racism whenever and wherever
it may appear. He presented to the proclamation to Mary Anne Dillon -Bryant, Executive Director,
YWCA, Seattle, King, Snohomish County. Ms. Dillon -Bryant relayed the YWCA's mission is to
eliminate racism and empower women. She thanked the Council, Mayor Earling and the City for
recognizing April 28, 2018 as Stand Against Racism Day. Stand Against Racism Day reminds there is
still work to be done in the community and that together we can make a difference. Anti -racism work
needs to occur on a daily basis; things that can be done on a daily basis to combat racism include noticing
what ethnic groups are missing from one's workplace, neighborhood, church and social groups and seek
to create diversity; make a list of assumption we make about other ethnic groups and commit to
unknowing them; and find others taking active steps to combat racism and become their ally.
The YWCA is proud to be part of a new communitywide conference, Step Up: Understanding and
Implementing Racial Equity on April 28 at the Lynnwood Convention Center, hosted by Leadership
Snohomish County,. The conference is free but participants must register online at www.leadershipsc.org.
2. CEMETERY BOARD ANNUAL REPORT TO COUNCIL
Jerry Janacek, Cemetery Board Chairman, relayed the Edmonds City Code requires the Cemetery
Board to provide an annual report to the City Council regarding the operations of the cemetery, the short
and long terms goals of the Board, and report on the Board's activities. The Cemetery Board's newest
board member is Betty Lou Gaeng, who wrote, "beautifully situated in a parklike setting, Edmonds
Memorial Cemetery offers a historical pathway to remind us of the people that settled not only in
Edmonds but all the communities that made up Snohomish County."
Founded by the International Order of Oddfellows in 1894 on 4.5 acres of homestead land deeded to the
City by pioneer Thomas White, the cemetery has evolved from what was once an eyesore to a lovely final
resting place for families, neighbors, friends, former community leaders and even some unknowns who
were passing by when fate ended their journey. In 1946 the cemetery was sold to a succession of private
individuals and in 1982 a lifetime Edmonds resident and businessman purchased the cemetery and willed
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it to the City of Edmonds who now maintains its upkeep. In 1972 the cemetery was placed on the
Washington State Register of Historic Places. More than 7,000 people are buried in the cemetery
including14 former Edmonds mayors, 400 veterans of 6 wars, and many Edmonds pioneers.
Mr. Janacek provided highlights of the cemetery's Board's 2016 activities:
• Held numerous meetings to revise rules and regulations for the operation of the cemetery
o Special thanks to Sexton Cliff Edwards and Recreation Manager Rene McRae
• Two annual events
o Memorial Day Ceremony
■ Honors veterans who have died in the service of the country
■ Held for the 34th time in 2016
■ Councilmembers invited to attend
■ 2017 theme is honoring Vietnam Veterans
o Walk Back in Time held in July
■ Honored many civil war veterans
■ The pastor at Faith Community Church and about 25 elementary age children guided
visitors and learned about the history of veterans
■ Dick Van Hollebeke played Samuel Street, an insurance, real estate agent, undertaker,
first Chamber of Commerce secretary, postmaster and mayor
■ Mr. Janacek talked about his great, great grandfather Ira Bartholomew who served the
Union cause and moved to Edmonds at age 70
• Fully supports the mapping project began in 2016 and continuing in 2017
• Authorized Dale Hoggins to inquire with the Museum about relocating the veteran's monument
located outside the museum.
o Reached agreement to move the monument, which honors many men who never returned
from war, to a permanent location at the Edmonds Cemetery.
Mr. Janacek recognized City staff members Executive Assistant Cindy Cruz, Parks Manager Rich
Lindsay and Parks & Recreation Director Carrie Hite for their assistance. He summarized it has been and
will continue to be the Cemetery Board's goal to make Edmonds and the cemetery a better place.
6. AUDIENCE COMMENTS
Leslie Brown, Edmonds, asked Mayor Earling to explain why at the April 11, 2017 meeting he
orchestrated public comment remarks by Police Chief Compaan and HR Director Hardie to address
citizen concerns of harassment in the Police Department and why it was not scheduled on the agenda.
This has never been done before and she wondered whether he felt it was not an important issue as only 8
minutes was devoted to it. She suggested he provide a response during his comment at the end of the
meeting. She recalled Chief Compaan said allegations of harassment in the Police Department are
thoroughly investigated; however, it was her understanding that allegations made to senior management
in the past were not property documented or investigated which led to a harasser winning his appeal and
returning to a supervisory role. This is a leadership issue and failure to take concerns expressed by women
as serious or true. This is evident by the newest lawsuit, although not about sexual harassment, about a
woman asking for an accommodation due to a health issue that was apparently denied because she is now
suing the City for $500,000.
Ms. Brown relayed the Chief pointed out the City did not admit liability in the Jodi Sackville case but she
asserted if the allegation were false, the City would not have settled. There was clearly substance to the
claim despite the City and Police Department's legal interest in calling it a compromise of a disputed
claim. She questioned how much more citizens will be required to pay due to poor leadership. The Chief
mentioned being proud of department members; she was not saying Police Department employees do not
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work hard for the taxpayers, she was saying Police Department leadership is not earning trust by
responding to this concern with defensiveness and denial. The Chief also stated the best deflector of
liability was risk management, she contended the best deflector was effective leadership where employees
trust and have confidence in top management's willingness to listen and validate concerns without
harassment, vindictive behavior or retaliation. She requested the City Council and Mayor retain an
experienced, outside investigator with a background in investigating Police Departments to get to the
truth and requested a public report from HR on the number, type and resolution of every employee
complaint brought to the City Manager over the past 10 years, what amount if any was paid in litigation
or fees to resolve them, and how many employees have resigned, retired or been fired as a result of a
complaint. She will provide her contact information to be informed of the progress of her requests.
Donna Murphy, Edmonds, said after reading an article in My Edmonds News on April 12, 2017, she
felt compelled to reach out to constituents to understand the depth of issues currently facing the Edmonds
Police Department. A Police Department is an institution with the responsibility to protect and serve the
public. She questioned how a department in such internal turmoil could protect and serve and how the
members could protect and serve when they may not feel safe themselves. It is clear there needs to be
transparency in the operations and the department's current culture. There also needs to be an
investigation of certain department members who perpetuate gender biases and sexual harassment. The
culture of boys club, ball busting and it's just a joke is coming to an abrupt end as evidenced by Phil
O'Reilly, formerly of FOX News, who cost Fox News approximately $13 million for his poor judgment
regarding sexual harassment in the workplace. She questioned how much the acts of a few at the
Edmonds Police Department continue to cost the taxpayers. She implored the City Council and Mayor to
hire an outside agency to conduct a thorough investigation to determine whether sexual harassment,
gender biases and other forms of harassment are part of the daily culture of the Edmonds Police
Department and how it interferes with the officers' ability to perform their sworn duties. She expressed
her support for the City's police officers.
Laura Johnson, Edmonds, relayed feeling sick last week upon hearing about swastikas painted on
homes and cars around Edmonds. In response, a group she belongs to has been handing out postcards
encouraging neighbors to put up messages of love and support to counteract hate speech. This was a clear
threat to our Jewish and non -white neighbors; since 1945, the swastika has served as the most significant
and notorious of hate symbols, representing anti-Semitism, and white supremacy. Incidents of its use are
once again increasing around the country and sadly, Edmonds was one of them. She wanted assurance
that all elected officials as well as the Police Department find this deplorable. This was not simply kids up
to malicious mischief, it was hate speech, a hateful threat carried out against our neighbors and we should
be outraged. She was concerned with the notion of ignore it and maybe it will fade away, fearing this will
not simply go away; it is a growing issue in the country and Edmonds is not immune. She wants to live in
a community that loudly and clearly calls out hate and discrimination regardless of the circumstances and
proactively looks into equal treatment of all employees and citizens.
As a woman and a mom of two teenage daughters, she wanted assurance that an independent party would
look into the issue if there was even a hint of sexual harassment in a City department. If nothing was
found, the City Council could celebrate; if something was found, it could be addressed before additional
lawsuits or loss of valuable employees occurs. Sexist treatment is not tolerated and requires ongoing
effort, self -evaluation, education and occasionally calling out. It is not farfetched that sexism could still
exist within an organization even one as well run and respected as the local Police Department. However,
she gets the sense this is being brushed off when it should be thoroughly investigated. The reaction to
sexual harassment and hate speech come back to the statements made in the Safe City resolution in which
the Council proclaimed, We believe that as elected representatives of the people of Edmonds, we have
special responsibility to speak out against hate and discrimination against any residents and that the City
Council is committed to joining with the people of Edmonds in opposing hate, violence or any other acts
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of intolerance committed against community members. Now is the time to show that the Council stands
behind these statements and take action. She invited the Council to join them tomorrow evening or Friday
to distribute postcards in the neighborhoods.
Patrick McBride, Edmonds, a concrete -worker in a male -dominated profession, said he does his best to
ensure woman working in concrete are free of harassment. Denying there is a problem does not make
things easier for women in male -dominated jobs; it is a way to silence them. It does not change the
mindset that women either put up with it or leave. Denying there is a problem sends a message that the
Police Chief endorses sexual harassment. In the face of lawsuits, convictions and settlements, saying an
independent investigation was unnecessary was a coverup, something the citizens of Edmonds will not
stand for. He asked whose idea it was to have the Police Chief and the HR Director make a six -minute
plug during public comments.
Jennifer Wallace, Edmonds, said she brought her child to watch her first City Council meeting. She
quoted Chief Compaan in a 2013 My Edmonds News interview about a 2013 sexual harassment case, "it
truly pains me that this will reflect on the honorable men and women in the department. It erodes public
trust and in order to do our job well, we need the public's trust and confidence. It's absolutely critical."
He also stated, "this is the greatest community anywhere. The support we get from the citizens of
Edmonds is nothing short of fabulous and I'm continually humbled by it but I know that this trust is not a
given and we intend to earn it every day, maintaining the highest standards of professionalism." A 2015
study found 1 in 3 women have been sexually harassed in the workplace but 71 % did not report it.
According to the National Council for Research on Women, women are nine times more likely than men
to quit their jobs, five times more likely to transfer and three times more likely to lose their jobs because
of harassment. This is exactly what has occurred in Edmonds. Sexual harassment can affect mental and
physical health as well as social and economic status, often results in low productivity, low morale,
absenteeism, and employee turnover. Sexual harassment steals control, it is no longer about achievement,
dedication or tenacity. Until change occurs such as transfer, promotion or another opportunity elsewhere,
the victim has to endure it and struggle with victim blaming.
Many harassers are in positions of power such as a field training officer or supervisor, perhaps conducting
the victim's performance evaluation or giving a future reference. Victims who report harassment often
suffer the consequences, not the harassers. Women who file claims have been retaliated against,
ostracized and even terminated. Even when they file complaints or lawsuits, they often have to resign as
part of the agreement which punishes the victim not the harasser. This is what happened in the Jodi
Sackville case and the harasser remains in a supervisory role. Strong police union which defend harassers
interfere with accountability but ironically, they are also responsible for representing and aiding members
who are being harassed. Police unions are not culpable, harassers are protected by engaging in behavior
without witnesses so events are difficult to prove. When harassment is reported to management it is not
taken seriously. The lack of documentation and denial discourages victims from reporting. Acts speak
louder than words; she will wait to see if the Chief of Police has learned that lesson and judge him on his
character and actions rather than his words and she hoped not to be disappointed.
Courtney Wooten, Edmonds, commented on the power of words and symbols, commenting the
swastika graffiti is upsetting but the lack of community response is more upsetting. Discussions she has
had with others have been quick to absolve the perpetrators as just kids or teens, bored students on spring
break, empathizing and humanizing the criminals, giving lip service to their intent and turning a blind eye
to the impact of the graffiti, forgetting to extend empathy to the targets of the crime. The technical
definition of a hate crime is in its targeting, but that only considers the victims who physically incurred
the property damage. The crime is not about the hassle of cleaning paint off cars; it is about sending a
message of intimidation and sowing fear in the community. A swastika is a symbol of hate and its legacy
stands not just for anti-Semitism but for white power, white purity and a direct threat to all minorities. Its
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meaning is clear even if it's reversed, even if it is poorly painted, even if it is put there by teens; people
know they are the targets of this message of hate even if their car or home was not graffitied.
A lack of response is still a response, the silence sends a message to those who are targeted and
emboldens bullies. Words and symbols are powerful, they resonate with people, they change minds and
hearts, give the ability to define ourselves and our community's values. The vandals who did this know
that. She asked the Council for an official statement condoning these acts of hate, a public, clear and
emphatic statement saying this is not what Edmonds is about. She thanked the Diversity Commission for
their statement and the Councilmembers who spoke during closing comments at the last meeting. It is not
enough to treat this as a pet issue or a special issue; when hate rears its head, all should be immediate and
vocal in their rejection. Failure to do so and dismissing and excusing their actions underscores their
message and invites further acts. It makes Edmonds as a safe haven for hatred, a mark that will take far
longer to remove than paint on cars.
Michael Reagan, Edmonds, referred to the Edmonds Veterans Plaza, saying he was comfortable
speaking for the veterans in the room and others, expressing appreciation to the Council for their support
for the plaza. Once the plaza is completed, veterans will visit with their veteran friends and talk about
things they have not talked about before regardless how long they have been home. Other veterans will
visit with their families and share their memories and stories, things they hadn't talked about before.
Veterans like him who walk around the community will sit in the plaza and talk to their friends who were
not fortunate enough to come home, telling them we will never forget. The Veterans Plaza provides an
opportunity to remember the fallen and those who served. He has worked with over 5,000 Gold Star
families during the past 14 years and makes a promise to all of them that he will never forget their loss
and sacrifice or their fallen hero and as long as he has a voice, no one will ever forget it. The Plaza helps
him keep that promise, he will never be able express how much that means to him. He relayed a note he
received from a Gold Star mother today, after she watched PBS's Fallen Heroes video, about a writing on
the wall in the Normandy Park mausoleum, "think not only upon their passing, remember the glory of
their spirit." She said him that captures the spirit they remember. The Veterans plaza will capture the
spirit of veterans in the community and those who did not come home. He thanked the City Council for
their support.
Jermaine Smiley, representing 11,000 construction workers throughout Washington State said it would
be a mistake to decrease the requirements for apprenticeship utilization. He recognized the requirements
are tough on small contractors, but apprenticeships are an opportunity to grow the workforce to replace
retiring baby boomers. Like any industry, construction needs a well -trained workforce to create a quality
product. Apprenticeship utilization creates work and economic opportunities for women and minorities,
providing equal opportunity and equal pay. Prevailing wage statues require a worker to be paid prevailing
wage unless they are in a state -certified apprenticeship program. A company without an apprenticeship
program in place cannot pay a new employee learning on the job $18-$19/hour but must be paid the listed
prevailing wage, in some cases $65/hour. Having contractors participating in apprenticeship programs
provides an economic benefit to workers as well as the City. He urged the Council to table action on this
issue and form a committee of labor, community, and small contractors to find a solution that works for
all. That worked in Seattle, Vancouver, Shoreline and other cities.
Douglas Scott, President, NW Washington Building and Construction and Trades Council, and business
manager of Labors Local 292, representing workers from the King -Snohomish County line to the
Canadian border including Island and San Juan Counties, echoed Mr. Smiley's comment, urging the
Council not to change the apprenticeship requirements and to keep the percentages as they currently exist.
He thanked the veterans in the audience for their service.
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Ciaran Ball, Lynnwood, expressed support for the labor local, explaining he has been part of the locals
over the past couple summers and has seen people working in apprentice programs in Seattle, providing a
future for youth unable to attend college. He expressed support for ensuring apprenticeship programs are
more accessible to the community.
Martin Moore, a Federal Way City Council Member, expressed support for the continued use of
apprentices on City projects, an important issue, critical to families and cities through the Puget Sound
area. He feared the proposed changes would set a damaging precedence. Apprentice programs are a
critical to component to a healthy middle class, a high employment rate and a strong community. Not
everyone can or intends to go to college; encouraging apprentice programs in trades and skills not
available at universities is a way to continue fighting poverty. Apprentice programs offer reachable career
goals often to people that need them most and transfer skills and opportunities that can be utilized for a
lifetime, skills that result in good paying jobs with benefits that build projects and infrastructure that keep
local communities thriving and improve quality of life. Apprenticeship program provide opportunities for
families to improve their lives, work their way out of poverty and provide for their families. His wife, an
ECAP family support specialist who does outreach to families of youth at risk as well as low income
families in the Federal Way schools, knows firsthand how kids benefit from a stable family.
Apprenticeship programs make it possible to earn a living wage, providing time for families to enrich
their children's lives, help with homework and participate in extracurricular activities; strong families
help kids be successful. He urged the Council to continue to require the use of apprentices on City
projects.
Randy Ross, Lynnwood, representing 114 union carpenters who live in Edmonds, 10 of whom are
apprentices who may or may not be affected by the Council's action, explained when a person joins an
apprenticeship, it is a career, not a job. When a contractor certified by the State hires an apprentice, it is
long term employment that leads to a career. The aging workforce needs to be replaced a highly skilled
workforce. Apprentices receive safety training, first aid, CPR, equipment, power tools, etc. Construction
is about working oneself out of a job; get a job done and moving on. It's a boom or bust for employer and
employee; right now Seattle has a record number of cranes and the trades are constantly seeking skilled
workers. With regard to concern with paperwork, he assured completing a certified payroll is more
complicated than tracking apprenticeships. He questioned the cost savings on a percentage of the total job
of avoiding paperwork and whether that cost savings outweighed the investment in the community. Using
certified apprentices can lower the overall costs which will more than offset the cost of completing
paperwork.
Ron Clyborne, Edmonds, Co -Chair of the Edmonds Veterans Plaza, said the name could be changed
from plaza to park because that is what it will be. He echoed Mr. Reagan's comments, emphasizing this
plaza/park is for veterans but also for the entire community. Veterans and their families will come and be
healed but in addition, there will be joy and enjoyment. He envisioned people going to the Saturday
Market taking their food to the seating areas in the plaza. The goal from the beginning was a park/plaza
for the entire community. He and his wife visited the site Sunday to look at the park/plaza from different
viewpoints. Within ten minutes, both of them choked up, not from sadness but from joy about what an
incredible location this will be, a place for musical performances, etc. He and wife left the site feeling
incredibly positive, the same feeling many veterans and non -veterans have expressed. He relayed the
Veteran Plaza Committee and the community's appreciation for the Council's past support and looked
forward to their continued fixture support.
Patricia Dahl, Edmonds, said during the low income housing forum at the library yesterday, no one
spoke about the Landlord Tenant Act, an issue she is dealing with. She commented if a tenant contests
anything, they are placed on the landlord's blacklist which is shared throughout the area. In Seattle, if the
rent increases by 10% or more, the landlord must give 60 days' written notice. If the increase is 10% or
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less, 30 days' written notice is required. If there is no lease or the lease is declined, it goes automatically
to month -to -month. If the landlord does not want to renew the lease, they must provide 90 days' notice. In
Edmonds, last year her lease was up May 31; the property manager gave 48 hours' notice and on May 27
came to their home, requiring they sign an addendum with a $100 rent increase effective July 1 and would
not let them see the lease until the addendum was signed. This year the agent said they would be informed
of the lease amount in early April but they have not heard from the agent, her supervisor or the
homeowner. In Edmonds renters are only provided 20 days' notice to vacate the premises if a lease has
not been signed. She wished Edmonds regulations were more like Seattle's
Lorne Larsen, Edmonds, an Army veteran, said he interviewed today to become an apprentice utilizing
his GI Bill and reintegrate into civilian life. He is also currently serving in the Army Reserve; about 25%
of the Reserve members are utilizing apprenticeship programs to reintegrate into civilian life using their
GI Bill. He encouraged he Council to maintain the apprenticeship requirements to support veterans and to
help maintain a higher quality product. Having higher skilled people on the job creates job efficiency,
reduces material waste and reduces the need for future repairs. He urged the Council not to reduce
apprenticeship utilization.
7. ACTION ITEMS
1. CONTRACTING & PURCHASING POLICIES UPDATE (Combined with item with same
title previously on Consent Agenda)
Public Works Director Phil Williams explained the Council provided direction to schedule approval of
several purchasing policies on the Consent Agenda and requested others be scheduled on the regular
agenda. Council's earlier action to remove the purchasing policies from the Consent Agenda combined all
the policies in this item.
Mr. Williams assured the proposed changes are not an attempt to get rid of the City's apprenticeship
program but to modify the structure to better correspond to the types of projects in Edmonds. He referred
to information provided last week regarding a few other cities with apprenticeship programs. The increase
to the threshold when the City would require apprenticeship utilization on City project is the biggest
change. During the past six years, it was a rarity that smaller projects were able to fully comply with that
requirement. In those instances, he works with the contractor to determine whether there is a compelling
reason not to utilize apprentices and if he finds it compelling enough, he can waive the requirement.
There is no guidance on what constitutes a compelling reason. The proposal is to increase the threshold to
$1 million; in projects that size and larger, there is more flexibility and more opportunity to use
apprentices. He noted the apprenticeship requirement did not apply to transportation projects with federal
funding. It does apply to utility projects which are typically over $1 million. Staff fully supports the use
of apprentices but requiring the utilization of apprentices could mean the City cannot accept a low bid if
the contractor does not use apprentices, requiring the City to spend more for the same work to meet the
requirement.
In addition to changes to the apprenticeship program, Mr. Williams highlighted the proposal to change the
threshold on the estimated cost of a Public Works project that the City could perform itself from $50,000
to $65,000, bringing the City up to the amount allowed by State law which the State increased to $65,000
to recognize inflation.
Councilmember Fraley-Monillas asked about the current threshold for apprenticeships. Mr. Williams
answered it started at $250,000 and was changed in 2012 to $300,000. Councilmember Fraley-Monillas
observed the proposal was to triple that amount to $1 million. Mr. Williams answered yes, commenting
that was consistent with most other apprenticeship programs. Councilmember Fraley-Monillas said her
research found many other local cities with apprenticeship programs, more than just Seattle, Shoreline,
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Vancouver, King County, and Snohomish County. Mr. Williams acknowledged staff did not contact all
281 cities in the State. Councilmember Fraley-Monillas preferred the policy remain the same, not change
to make it more difficult. She opposed the proposal to decrease apprenticeship utilization from 15% to
10%, referring to public comment regarding the importance of apprenticeships to veterans. She
emphasized the City is funded by public tax dollars and as such has a responsibility to the community.
Councilmember Buckshnis said she had no problem with increasing the threshold to $1 million or
reducing the utilization from 15% to 10%. If that did not work, it could be changed.
Councilmember Johnson said she was confused by Mr. William's example that use of apprentices was a
requirement and the City may have to choose another bid. It was her understanding this was an
aspirational goal, not a requirement. City Engineer Rob English said when contractors submit their bids,
there is not a yes/no question in the bid package about whether they meet the apprenticeship goal. Once
the project is awarded, the intent is to meet that goal. The process allows exceptions and waiver by the
Public Works Director once the contract has been awarded and the contractor can demonstrate they would
need to lay off someone on the workforce to hire an apprentice. Councilmember Johnson relayed her
understanding a different bid would not be selected based on whether the contract utilized apprentices.
Mr. English answered no.
Councilmember Johnson asked for input regarding the suggestion to form a committee and discuss this
requirement with the unions. Mr. Williams answered staff can do whatever the Council directs. He did not
think forming a committee was necessary if the majority of Council did not support the changes. The
proposed changes were not intended to dramatically impact the utilization of apprentices; staff agrees
with the advantages of apprenticeship programs. Edmonds is one of the few local cities with this
requirement; the proposal is not to abandon it, but make changes to reflect utilization over the past six
years. Councilmember Johnson summarized everyone is in agreement with having an apprenticeship
requirement, the proposal is to finetune it after six years of experience.
Councilmember Tibbott relayed his research via Municipal Services Research Center (MSRC) found only
one other city in the state with a lower threshold, the rest were $1 million or up. Although a Federal Way
Councilmember spoke during public comments promoting apprenticeship programs, Federal Way does
not have an apprenticeship program. He asked what other cities in the local area do not have
apprenticeship programs. Mr. Williams said staff has not done an exhaustive search but research of
immediate neighboring cities found Lynnwood, Mountlake Terrace, Mukilteo or Everett do not have
programs. Shoreline has a program but it has never been used, primarily because they do not control their
city's utilities and federal transportation jobs do not have that requirement. Shoreline's program has a $1
million threshold.
Councilmember Tibbott observed it does not seem that cities are widely using apprenticeship programs
but Edmonds is interested in using them. The $1 million threshold appears to be workable for the type of
contracts the City has. Mr. Williams commented the smaller the contractor's crew, the less opportunity
there is to shape the workforce.
Councilmember Tibbott asked about potential for the City to hire its own apprentices. Mr. Williams
answered that is an intriguing idea but the City does not necessarily hire trades people. Staff have many of
the same skills sets, and although they are Teamsters, they do not work out of the union hall and rather
than an apprenticeship program, they are trained and certified on specific City systems. The City hires
summer interns and has discussed hiring an operator in training for the wastewater treatment plant in
preparation for a future job in Edmonds. Councilmember Tibbott expressed support for the $1 million
threshold which is consistent with other cities and puts Edmonds on the forefront of cities utilizing
apprenticeships.
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Councilmember Nelson explained the reason he pulled the policies from the Consent Agenda was because
in addition to compiling with the Code of Federal Regulations, there was also a change proposed to the
procurement of products, reducing the number of bids from three to two after a reasonable search. He
pointed out the City met the apprenticeship goal 3 of 5 times in 2016 which indicates the current
threshold is working. He expressed support for maintaining the existing apprenticeship program because
he wanted Edmonds to continue to be a leader and a model and he did not necessarily want to do what
other cities are doing. He referred to yesterday's low income housing forum where it was pointed out one
of the main challenges is the price of housing in Edmonds and one of the ways of offsetting that is to pay
higher wages. Apprenticeship programs will help with that effort.
Councilmember Fraley-Monillas said it was her understanding Lynnwood did have an apprenticeship
programs. Mr. Williams said he spoke with the engineering department yesterday who said they do not.
Councilmember Teitzel expressed concern with increasing the threshold to $1 million because it would
make it appear a higher percentage of the target was being met. He suggested retaining the $300,000
threshold, relaying his support for apprenticeships as a career path for earning a living wage, a career path
for veterans, and an opportunity for women, people of color and others who may not otherwise have an
opportunity to get into the trades. He supported retaining the existing requirements and continuing to
monitor utilization of apprenticeships.
Council President Mesaros said his primary concern with not making the change was in some instances
contractors may have to lay off a person to make a position available for an apprentice. If a journeyman
making prevailing wage had to be laid off, the requirement and the low threshold caused them an
economic consequence. He pointed out meeting the requirement on 3 out of 5 projects was only a 60%
success rate. In looking at the contracts that met the requirement in 2016, 4 were over $1 million. He will
support increasing the threshold for the betterment of the program. His nephew, who lived with him while
working as an apprentice, recently completed the program and became a journeyman. The City can do a
better job supporting apprenticeship programs by changing the thresholds.
Councilmember Fraley-Monillas said no one she spoke with knew of an instance where a journey -level
tradesperson was laid off to hire an apprentice. There is a waiver in State law for small companies with a
limited number of employees. She requested the Council vote on items individually.
City Clerk Scott Passey suggested the Council make a motion on the updated policies as proposed, make
changes via amendment and then vote on a final policy as amended.
COUNCIL PRESIDENT MESAROS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS TO APPROVE THE CONTRACTING & PURCHASING POLICIES AS
PRESENTED.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
NELSON, TO LEAVE THE APPRENTICESHIP REQUIREMENT AT 15%. UPON ROLL CALL,
MOTION CARRIED (4-3), COUNCILMEMBERS NELSON, FRALEY-MONILLAS, TEITZEL
AND TIBBOTT VOTING YES; AND COUNCILMEMBERS JOHNSON AND BUCKSHNIS AND
COUNCIL PRESIDENT MESAROS VOTING NO.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
TEITZEL, TO AMEND THE MOTION TO RETURN TO THE PREVIOUS APPRENTICESHIP
REQUIREMENT OF $300,000. UPON ROLL CALL, MOTION FAILED (3-4),
COUNCILMEMBERS NELSON, FRALEY-MONILLAS, AND TEITZEL VOTING YES; AND
COUNCIL PRESIDENT MESAROS AND COUNCILMEMBERS JOHNSON, BUCKSHNIS, AND
TIBBOTT VOTING NO.
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MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY.
Mayor Earling declared a brief recess.
8. STUDY ITEMS
1. EDMONDS VETERAN'S PLAZA UPDATE AND REQUEST
Parks & Recreation Director Carrie Hite displayed a drawing of the Veteran's Plaza. She explained a
Veteran's Plaza Committee, which includes Councilmember Tibbott and Council President Mesaros, has
been working on the concept since Council adoption in January 2015 and fundraising for the project. The
bid award in December 2016 included a discrepancy of approximately $60,000 but as they committed, the
committee has raised all the funds for construction and contingency. KA Construction is the contractor
and Public Works Engineering Division has been managing the project. Since the project began, several
issues in the plaza related to the City's infrastructure have been encountered such the electrical conduit
and the bench footings. She explained the original electrical conduit was only buried 6-8 inches deep; the
code requires it be buried 18 inches. Therefore, instead of laying the conduit for the project, the full
conduit had to be replaced buried 18 inches which added a significant amount.
Another issue is the 11 benches in the plaza were designed with footings and when the contractor laid it
out, it appeared it could be a tripping hazard as well as a maintenance issue to weed under the benches. A
decision was made to have the contractor pour slabs, similar to the standard bench design in the City's
parks. Further specifics are contained in the Council packet. The request for $71,000 to complete the
plaza includes $25,000 for engineering's project management, SiteWorkshop redesigning the electrical
conduit and other expenses. She recommended taking the funds from BEET, advising there is
approximately $600,000 in the REET 1 fund balance and $700,000 in the REET 2 fund balance..
Council President Mesaros, Co -Chair of the Fund Development Committee, reiterated Mr. Reagan's
statements that this will be a place for thought, remembrance, where families will gather and tell stories.
He recalled his wife telling him a story about her late father's service in the military during WWII.
Veterans and their family members look forward to the completion of the plaza. He was very
disappointed in the Council for moving this to a study items, fearing that sent a poor message to the
veteran community. The Council could take action tonight and send a message of appreciation to veterans
for their service and that the City is ready to invest a small amount compared to what the community has
contributed. He suggested the Council reconsider approving the funds tonight.
Councilmember Fraley-Monillas commented it has been the Council's policy to study items before
providing funds and it was nothing against veterans; both her parents served in WWII, and her father-in-
law served in both WWI and WWII.
Councilmember Fraley-Monillas recognized the Veteran's Plaza Committee has raised the funds they
committed to raising; it was new discoveries that were causing issues. Ms. Hite agreed, explaining most
of the issues have come up since breaking ground. The projects is mid -construction, the contractor will be
on site two more weeks and a ribbon -cutting is scheduled on Memorial Day, May 27th. Councilmember
Fraley-Monillas recognized the committee will still be fundraising for a drinking fountain and a kiosk.
Ms. Hite advised an anonymous donor funded the drinking fountain. One of the most important things
from the committee's perspective is having an informational kiosk so when people visit the plaza, there is
information, assistance and help available. The committee has written a grant for the kiosk and it will be
installed after the plaza is completed if the funds are obtained. Councilmember Fraley-Monillas was
pleased to hear the committee had raised the money they promised to raise.
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Councilmember Nelson recalled saying when he first learned of the Veteran's Plaza project that he was
hopeful the City could help in some way; this is now that opportunity. He was frustrated with the cost
overruns but recognized that happened when a project broke ground. He was fully supportive of the City
assisting with this project.
COUNCILMEMBER NELSON MOVED, SECONDED BY COUNCIL PRESIDENT MESAROS,
TO AUTHORIZE THE ADDITIONAL $71,000.
Councilmember Buckshnis expressed support for the motion. The drinking fountain which will have a
fountain for dogs, is funded via a donation from the Floretum Garden Club in celebration of their 95th
anniversary. She asked whether REET 2 was restricted to construction and infrastructure. Ms. Hite
answered both REET 1 and 2 can be used for construction and infrastructure; the City has traditionally
used REET 1 for debt service, construction and land acquisition. REET 2 has traditionally been used for
park projects and currently is being used for some Engineering and Public Works projects.
Councilmember Buckshnis commented it may be better to use funds from REET 1 in the event the City
wants to acquire land using REET 1. She commented the agenda memo was very complete and she was
satisfied with taking action tonight.
Councilmember Tibbott asked the percentage the City has contributed to the project. Ms. Hite answered
the City contributed $45,000 ($30,000 for construction and $15,000 for engineering staff time); this
additional $71,000 brings the City's total contribution to $116,000 and the total project cost is $630,000.
Councilmember Tibbott admired the work the committee has done raising the funds and viewed this as a
way to support those efforts, noting the City's contribution was a fraction of the total cost.
Councilmember Teitzel expressed support for the project, a great thing for veterans and for the City, but
he was concerned about budget creep. He asked whether all the costs for the informational kiosk would be
borne by the Veteran's Plaza committee including power. Ms. Hite said when the ground is open, the
power conduct for the kiosk will be laid. The committee has committed to paying for everything
associated with the kiosk. The City was able to find a donor for the water fountain and $2,000 for the
waterline was included in list of additional costs. Councilmember Teitzel asked if there would be any
other costs associated with kiosk such as an internet connection and how that would be funded. Ms. Hite
said the committee will discuss that once the funds for the kiosk have been secured.
Councilmember Johnson expressed concern this was the first time the Council was seeing this funding
request which was the reason she requested it be moved to a study item on the agenda. She asked what
would not be funded if REET funds were used for this purpose. Ms. Hite answered the REET funds she
identified earlier in her presentation represent the unprogrammed balance. No projects will be eliminated
in 2016; in the 2018 budget, park projects such as the Waterfront Redevelopment and Civic Park as well
as Public Works projects will be funded from REET. The City continues to collect REET throughout the
year.
Councilmember Fraley-Monillas said she will be voting no due to a procedural issues, she preferred it be
moved to the Consent Agenda net week.
MOTION CARRIED (5-1-1), COUNCILMEMBER FRALEY-MONILLAS VOTING NO AND
COUNCILMEMBER JOHNSON ABSTAINING.
2. WASTEWATER TREATMENT, DISPOSAL AND TRANSPORT CONTRACT
EXTENSION
Mr. Williams explained this agreement has been in place for the past 29 years and sets the framework for
the City and its wastewater partners, Mountlake Terrace, Olympic View Water & Sewer District and
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4.2.a
Ronald Wastewater District. When this agreement was approved in 1988, the primary goal was provide
funding to upgrade the existing treatment plant to secondary treatment. It also set up the framework for
the costs of running plant to be recouped and distributed among the partners based on their annual flow
rates. A replacement of the agreement has been under negotiation for 2% years. Ronald Wastewater is
being taken over by the City of Shoreline in October 2017; the negotiations became more difficult closer
to that date. Shoreline's views on how utility services should be provided, specifically sewer, to the
potential Point Wells development differs from the City of Edmonds and its other partners. Ronald's
Board was in agreement with the other partners in the past but their Board has changed due to recent
elections and now a majority of the Ronald Board sides with the City of Shoreline which brought
negotiations to a halt.
Mr. Williams relayed the proposal is for all parties to sign a two-year extension of the existing terms and
conditions while the issues are sorted out via pending actions in King County and Snohomish County
Boundary Review Boards, a King County Court and ultimately a Snohomish County Court. He
recommended authorizing the Mayor to sign a two-year extension of the existing agreement.
Councilmember Tibbott relayed his understanding the other cities were agreeable to the two-year
extension. Mr. Williams said they are.
Councilmember Johnson asked if this was related to the development proposed at Point Wells. Mr.
Williams answered absolutely.
It was the consensus of the Council to forward this item to the Consent Agenda for approval.
3. DEVELOPMENT ACTIVITIES UPDATE
Development Services Director Shane Hope reviewed:
• Staff teamwork:
o Building community behind the scenes
o Customer assistance
o Development review committee
Graph of development services permit history, total development services revenue compared to
building permits 1985-2016
Building permits reviewed by development services 2015 versus 2016
Type of Permit
2015 #
issued
2016 # issues
2015 Valuation
2016 Valuation
New
Single Family
53
41
$10,078,711
$17,185,087
Duplex
0
0
$0
$0
Apartment/Condo
1 (4 units)
8 (97 units)
$708,649
$14,948,238
Commercial
0
3
$0
$7,670,767
Mixed Use
(office/condo)
0
0
$0
$0
Additions/Alterations
Single Family
132
134
$7,736,525
$8,469,012
Apartment/Condo
21
22
$1,068,935
$613,766
Commercial
59
53
$83,952,038
$8,601,224
Other
Mechanical/Plumbing
318/368
350/382
$2,500
$200
Demolition
15
10
$0
$0
Miscellaneous
592
634
$3,515,200
$3,926,913
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4.2.a
Total 1 1559 1 1637 1 $41,062,558 1 $61,415,207
Engineering Division - right-of-way, street use, encroachment & side sewer activity
Activity
# in 2016
Permits Issued
429
Permit Revenue
$58,082
Inspection & Review Revenue
$214,337
Transportation Impact Fees
$139,031
Franchise Fees
$91,861
Solar permits
Year
# of Permits
# of Permits
Online
% Online
kW
2012
3
0
0%
11
2013
6
5
83%
41
2014
39
35
90%
241
2015
1 32
29
91%
1 211
2016
17
16
91%
137
Total
97
85
88%
641
Graph of building permits per development services employee
Inspections 2016
o Over 9,000 field inspections were performed by development services staff
Building Official Leif Bjorback reviewed:
• Map of key development projects
o Residential Development - Development Services Department currently has 41 active new
Single Family Residence permits
■ Mueller Short Plat, 301 Caspers Street - four new single family homes
■ Willowdale Townhomes, 20732 76th Ave W - adding 13 new units
■ Highpoint Homes, 22920-22926 102°d PI W - four lot short plat
■ Seabrook Estates (PRD), 860 Caspers Street - seven new single family homes
■ Other single family
- Talbot Road (20,000 square feet)
- Main Street
- 3rd Ave N
Adult Family Homes - various locations
o City issues building permit and does inspections, DSHS regulates activity
o Code allows up to six residents receiving care
Commercial Projects
o Post office Mixed Use - Phase II - 28 new residential units + 7600 square feet commercial
o Cedar Creek Memory Care, 21006 72"d Ave W - 70,897 62 units with 80 beds
o MGP Retail Building, 21940 Hwy 99 (WinCo parking lot), 6,162 square feet, 4 tenant spaces
o Pt. Edwards Building #10, 150 Pine St. 68 new residential units + structured parking
o Beach Walk Apartments, 303 Edmonds St - 9 new apartments
o Madrona K-8, 9300 236th Street SW
o Magic Toyota, 21300 Hwy 99 - 47,000 square feet showroom and service department
o The Shops at Aurora Village, 8431 244t1i St SW - 10,000 square feet new retail
o Westgate Village, 10032 Edmonds Way (adjacent to Bartell) - 91 new residential units +
3,100 square feet retail
o Graphite Studio, 202 Main Street - artist studios, art gallery, cafe, 3 apartments
o Edmonds Village, 22019 Hwy 99 - 5,300 square feet new retail
Tenant improvement projects
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o Bridge Animal Center
o Salish Sea Brewing
o Ono Poke
o IGA/ACE Hardware
o House converted to office
• City projects
o Bandshell at Frances Anderson Center
o Restroom facility adjacent to City Hall
o Repairs to fishing pier
o Veterans Plaza
Ms. Hope reviewed:
• Technology update
o All Street Files have been scanned and converted to electronic records.
o All Microfilm archives have been digitized and imported into Laserfiche.
o Over 92,000 files imported into Laserfiche repository. That's over 617,000 pages of
documents!
o More than 30 file cabinets from the 2nd floor of City Hall have been emptied.
o Currently working on scanning of large Commercial and Residential Plan sets
• Special projects
o New Stormwater Code went into effect Jan 1, 2017
o Increased Transportation Impact Fees — Jan 1, 2017
o Increased Permit Fees — Jan 1, 2017
o Edmonds Community Development Code Update
■ LID Integration I Signs I Subdivisions
o Critical Areas Ordinance
o Shoreline Master Program
o Street Tree Plan Update
o Highway 99 Subarea Plan
o Public Works Standard Details Update
o Remodeled Permit & Green Resource Center opened June ` 16
• Building, Planning and Engineering Divisions are available Daily at the Permit Counter
o M, T, Th, F 8:OOam — 4:30pm
o Wednesdays 8:30am —noon
• Many resources can be found on City website and some permits can be applied for online
o www.edmondswa.gov
• City web map provides property and utility information, as-builts, zoning etc.
o www.maps.edmondswa.gov
Councilmember Teitzel said he was impressed with all the work Development Services is doing. With
regard to solar permits, he relayed Tesla has a new solar product, a roofing shingle that looks like a
standard roof and is priced about the same as a standard roof. He asked if that product would require a
special permit. Mr. Bjorback answered the building code includes language regarding photo opaque
panels used as roofing. Once a product goes through the listing process by an approved agency such as
UL, it is easy to approve at the City level as long as the manufacturer's instructions for installation are
followed.
Councilmember Buckshnis asked whether the Post Office building will be condos or apartments. Mr.
Bjorback answered they will be apartments. Councilmember Buckshnis asked if Point Edwards was
condos. Mr. Bjorback relayed the building permit says condos. Councilmember Buckshnis asked if some
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4.2.a
of the 91 units in Westgate Village would be affordable. Ms. Hope advised if they want to utilize the
Multifamily Tax Exempt Program, 25% must be affordable.
Councilmember Tibbott appreciated the year-to-year comparisons. He noted commercial projects are a
source of revenue for the City and it was great to see ongoing commercial activity. He asked about future
commercial opportunities. Mr. Bjorback answered there are a number in the pipeline. Councilmember
Tibbott asked if 2016 with $7 million in projects was a banner year. Mr. Bjorback said the last three years
have been banner years and it was not slowing down.
With the developing occurring in Westgate and on Highway 99, Councilmember Tibbott asked how parks
and recreation activities could be integrated with residential units, especially now Highway 99. Ms. Hope
answered that would be addressed with the code for Highway 99; one of the proposals is to require a
certain amount of open space for recreational purposes in mixed use developments. Councilmember
Tibbott asked about opportunities for recreation such as a pool. Ms. Hope answered it remains to be seen
what the market brings; a pool would not be required but it would be nice to see one in some places.
Councilmember Fraley-Monillas observed Magic Toyota has dramatically expanded across the street. She
asked about the location of the new car lot. Mr. Bjorback answered the showroom will be in the same
place as the current showroom on their main lot south of 212`h. The parking structure on that lot will
remain and the rest of the site will be under construction for the new showroom. Magic purchased the
PUD site and plans to conduct business and sales activities on that site as well. They also have a lot in
Lynnwood but transactions will occur on the PUD lot so Edmonds will receive the sales tax.
Councilmember Fraley-Monillas asked about the Shops at Aurora Village. Mr. Bjorback advised the old
Denny's building will be demolished and replaced by the new shops.
Councilmember Nelson thanked Mr. Bjorback for highlighting solar permits. He recalled the county and
state previously assisted with solar projects and asked about plans for partnering on solar projects in the
future. Mr. Bjorback said previous solar campaigns were the reason for increased solar permits but having
17 permits last year, compared to 1 or none 8 years ago was a good growth. That was also due to the
streamlined process for residential rooftop solar on online.
Councilmember Nelson asked if there were any commercial solar installations. Mr. Bjorback answered
occasionally, for example, the Frances Anderson Center received two permits for two phases.
Councilmember Nelson recalled one of the benchmark measurements for the Comprehensive Plan Utility
element was overall residential electricity use had decreased, commercial stayed the same. He asked if
there were incentives to encourage businesses to utilize alternative forms of energy including solar power.
Mr. Bjorback answered other regional code barriers are being lowered in order to get and afford solar
permits. An appendix recently became available for adoption in the Building Code that requires features
such as solar readiness to allow for future and easier installation of solar systems. The department is also
having discussions regarding ways to encourage solar projects.
Mayor Earling recall when he was first elected in 2012, some said the 2"a floor had nothing to do; that
was not true then and there is a high level of activity now.
At Council President Mesaros' request, the Council agreed to consider Items take 8.6 and 8.7 out of order.
6. REPORT ON CONSTRUCTION BIDS RECEIVED FOR THE 2017 WATERLINE
REPLACEMENT PROJECT
City Engineer Rob English reported construction bids were opened today. Four bids were received,
ranging from $2 million to $2.6 million. The low bid, $2,003,518, was provided by B&G Backhoe; the
engineer's estimate was $2.49 million. The project will replace approximately 7,500 feet of water main
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and 220 feet of storm pipe in several locations throughout the City. The contract has 95 working days and
is anticipated to start mid -June and continue through November. Staff is reviewing the bids and the
budget as the scope was increased for design work and staff may return with a budget amendment. Staff's
recommendation is to forward award of the bid to the Consent Agenda on May 2 or May 9.
It was the consensus of the Council to forward this item to the Consent Agenda for approval.
7. PRESENTATION OF A RIGHT OF WAY DEDICATION DEED FROM EDMONDS
SCHOOL DISTRICT FOR 236TH ST. AT THE MADRONA SCHOOL PROPERTY
City Engineer Rob English explained the Edmonds School District is constructing new school on 236th,
the Street Map requires dedication of 30 feet along the school's frontage on 236th Street. Staff
recommends forwarding it to the Consent Agenda for approval.
Councilmember Tibbott commented it appeared on the map there was 30 feet of right-of-way on the north
side 236th and he asked whether the City was interested in acquiring that. Mr. English responded it is an
unusual situation; that portion of 236th did not have a true dedication of right-of-way, there is a
prescriptive easement which is the reason for requiring the dedication from the District. The portion on
the north side remains prescriptive other than the last 140 feet where the City has document right-of-way.
When the properties on the north side develop, the City would ask for same dedication. Councilmember
Tibbott asked if the right-of-way was adequate for walkway and roadway with the dedication of right-of-
way from the District. Mr. English answered it was.
Councilmember Fraley-Monillas asked if there had been any concern from residents on the north side.
Mr. English said none have been raised to staff. The portion being dedicated is on the south side adjacent
to the school frontage. Councilmember Fraley-Monillas said she drove by today and wondered how the
neighbors were dealing with the closed road and torn up yards and driveways. Mr. English agreed the
project had a big impact; the road was closed on Monday and will remain closed this week until it is
paved. For the most part, property owners have been willing to work with the City and the City has tried
to address their concerns.
Council President Mesaros asked if the right-of-way on 236th was the result of that area previously being
in incorporated Snohomish County. Mr. English answered it was possible, there are often odd areas where
the City does not have documented easement or right-of-way; there is a road there so there is a
prescriptive easement because the City has been maintaining it. Mr. Williams said another issue occurred
in that same place with the sewer; the District thought it was Olympic View's sewer and Olympic View
said it was not but eventually accepted it.
It was the consensus of the Council to forward this item to the Consent Agenda for approval.
4. MEADOWDALE FIELDS ILA
Parks & Recreation Director Carrie Hite explained this is a proposed ILA with the City of Lynnwood and
the Edmonds School District (ESD) for the redevelopment of Meadowdale Fields. The City has been in a
partnership with both since 1985; the City has operated the Meadowdale Fields for 32 years. Edmonds
provides capital dollars, operates a robust softball league for adults and seniors, pays for half of the field
maintenance and receives half the revenue for the rental of the fields. Lynnwood maintains the fields. As
the fields are located in Lynnwood, Lynwood has taken the lead on the field redevelopment, doing fund
development, negotiating with ESD and drafting the ILA. Sharon Cates in the City Attorney's office
worked with Lynnwood and ESD's attorneys to draft an ILA that staff recommends for Council
consideration.
Edmonds City Council Draft Minutes
April 25, 2017
Page 17
Packet Pg. 22
4.2.a
Ms. Hite explained this project is identified in the adopted the Parks, Recreation & Open Space Plan and
$500,000 is included in the CIP. The full project was estimated at $5.1-5.2 million. The City of
Lynnwood opened bids Friday that ranged from $4.5 to $5.9 million, increasing the project budget by
$500,000. The parties held a meeting yesterday because Lynnwood City Council discussed the ILA last
night and the ESD and Edmonds City Council are discussing it tonight. Lynnwood is contributing $2.5
million, ESD is contributing $1 million, there are various grants for $950,000 and Edmonds is
contributing $500,000. Lynnwood requested Edmonds provide more funding since Edmonds has provided
the lowest amount.
Ms. Hite said she discussed the increase with Mayor Earling prior to the meeting and she does not
recommend contributing another $500,000 due to the priorities in the budget for next year. There were
discussions yesterday about having the landscape engineer value engineer the project to reduce it by
$300,000 and she is suggesting the Council consider an additional $200,000 contribution from the 2018
budget. That will require looking at funding in the CIP for the Waterfront Redevelopment and funds set
aside for the development of Civic Park. She summarized an additional $200,000 was reasonable but
wanted Council's input. If the Council is willing to provide the additional funds, she will bring back an
addendum to the ILA in a few weeks so Lynnwood can proceed.
Ms. Hite explained Edmonds operates adult programs on the Meadowdale Fields. The fields are located in
Lynnwood. She has asked Lynnwood to use the $500,000 and the possible addition of $200,000 for safety
equipment, fencing, backstops and ADA access.
Councilmember Fraley-Monillas referred to Item 15 in the ILA which states if Edmonds objects to the
SBR crumb rubber infill, Edmonds would pay the differential in the pricing which is $350,000. Ms. Hite
said that would be for coated crumb rubber or cork. Councilmember Fraley-Monillas said she was not
crazy about #15, recognizing it was negotiated and the City could live with it. Ms. Hite said the original
draft named Edmonds as the only entity liable for the differential if Edmonds insisted on a different infill.
She was uncomfortable with that language in the event Lynnwood or ESD chose a different infill. The
fields are owned by ESD; Lynnwood and Edmonds have benefitted from the fields for the past 32 years
primarily for community use as they are rarely used by ESD. The basis of the lowest possible bid was the
SBR infill. Alternate bids were solicited for TPE (coated crumb rubber) and cork infill, both added
$350,000 to the bid. The intent of Item 15 was if any partner wanted to recommend an alternate infill, it
was still ESD's decision, but the entity recommending would be liable for the additional cost.
Councilmember Fraley-Monillas asked about other ways the City could use the $200,000. Ms. Hite
answered priorities include Waterfront Redevelopment and Civic Park. She anticipated constructing Civic
in 2019 or 2020 and the City will need to set aside funds to match State grants. She was comfortable the
City had $200,000 near year without minimizing other projects and still set aside funds for Civic.
Councilmember Fraley-Monillas asked how the City's funds would be used. Ms. Hite answered the use of
the funds Edmonds provides are specifically identified in the ILA, backstops, fencing, ADA pathways
which cost approximately $1 million; any additional funds would be used in the same way.
Councilmember Buckshnis said she was not interested in increasing the amount Edmonds provides from
$500,000 to $700,000. She asked about the return on investment. Ms. Hite answered the City makes
money on adult and senior softball leagues, it does not just break even like youth sports. She offered to
provide further details. Councilmember Buckshnis asked why the additional funds were necessary. Ms.
Hite answered the bids were higher than the engineer's estimate. Councilmember Buckshnis suggested
ESD provide the additional funds. Ms. Hite answered ESD is contributing $1 million from bond funds
and are adamant they do not have additional funds. The bulk of the use is community use.
Edmonds City Council Draft Minutes
April 25, 2017
Page 18
Packet Pg. 23
4.2.a
Councilmember Buckshnis asked the consequence of Edmonds not contributing more. Ms. Hite said other
options discussed were to reject the bids and rebid, reject the bids and rebid only the two multipurpose
fields and not turf the softball fields, and minimizing the turf on the softball fields. She acknowledged
further discussions could occur and she did not anticipate Edmonds not providing additional funds would
doom the project.
Councilmember Johnson said she had some difficulty with this project as it relates to the City's
moratorium. The City wants to determine the health benefits but also wants this project. She compared it
to 20 years ago before the Surgeon General said smoking was bad and the City was only paying for the
matches. She was uncomfortable with project and with the budget creep which has also occurred on the
spray pad, the Veteran's Plaza, and seems almost inevitable on projects. She asked whether grass was
considered as an alternative. Ms. Hite said grass was not bid, the intent of the project was to provide
synthetic turf for year-round use. Councilmember Johnson asked whether people play baseball in the rain.
Ms. Hite answered they do; Pacific Little League is a proponent and have been a vocal participant in this
project. Councilmember Johnson relayed her continuing concern as it relates to the moratorium.
Councilmember Nelson said he was concerned with ESD loaning fields for adult use. He did not support
the City providing $700,000 for fields outside the City's borders, it was too much money irrespective of
the fact of the issue of crumb rubber. He recognized the fields were located in Lynnwood but the City also
had responsibility for the fields.
Council President Mesaros was glad there were alternatives; the project bids exceeded the estimates and
the entities can only spend what they have. He recognized $500,000 was a pretty big commitment for
Edmonds; participants from Edmonds are counting on the use of this field and it would be unfortunate if
Edmonds were excluded from the project. He summarized the Council was committed to providing
$500,000 and suggested modifying the project to fit with the existing funds.
Councilmember Tibbott asked about Edmonds' use of the fields compared to Lynnwood's. It was his
understanding Edmonds' interest was primarily the softball fields and adult activities, a small fraction of
the use. Ms. Hite answered the use is currently 50%/50%; no one uses the dirt soccer field other than the
community who drop in or smaller kids. The three softball fields get the most use; Lynnwood also
operates a softball program. Two high use synthetic fields will increase activity tremendously. Neither
Edmonds nor Lynnwood currently program the fields but Lynnwood intends to program them. Edmonds
would like the opportunity to use the fields for adult sports such as ultimate frisbee or lacrosse.
For Councilmember Tibbott, Ms. Hite explained this is a development agreement that refers to the
operational agreement for 50% which expires in 2025. Lynnwood's intent is to renegotiate the operational
agreement consistent with the amount of capital Edmonds contributes and consider the previous capital
and previous partnership. She anticipated Edmonds would no longer have 50% use if only $500,000 were
provided. However, the funds the ESD is providing and other granting agencies also cover Edmonds
which will be considered in the percentage of use. She anticipated a 40/70 or 30/70 split.
Councilmember Tibbott asked whether maintenance costs would increase or decrease with the new fields.
Ms. Hite answered it would go down significantly for portions but there will still be grass maintained on
the softball outfield. The City currently pays $50,000-$70,000/year net. She estimated that would
decrease to $40,000.
Councilmember Fraley-Monillas summarized ESD was contributing $1 million, Lynnwood is
contributing $2.5 million and Edmonds is contributing $500,000 and the fields belong to ESD and are
located in Lynnwood. Ms. Hite agreed. Councilmember Fraley-Monillas asked what would happen if
Edmonds only provided $500,000. Ms. Hite answered the project will change; she will go back to the
Edmonds City Council Draft Minutes
April 25, 2017
Page 19
Packet Pg. 24
4.2.a
parties tomorrow and say there is no additional funding available and they can discuss how the project
can be modified. Options considered were rebidding which would slow the process, shortening the
perimeter pathway from 6 feet to 4 feet which saved $50,000, outfield fencing could save $300,000,
reducing 90 foot baselines with synthetic turf to 70 feet saves $150,000. Lynnwood recommends biding
the multisport fields and not the softball fields which would limit the softball to the existing season..
Councilmember Johnson said in reading the old ILA, Lynnwood agreed to do all the maintenance. Ms.
Hite answered Edmonds pays for half the maintenance, $60,000/year. Lynnwood and Edmonds use the
fields for free and Lynnwood rents the fields to third party users. Lynnwood subtracts the revenue from
the expenses and charge Edmonds 50% of that amount. Councilmember Johnson observed Edmonds may
not get 50% use in the future. Ms. Hite anticipated Lynnwood will negotiate a lower percentage based on
the amount Edmonds contributed. Councilmember Johnson asked about the revenue stream. Ms. Hite
offered to provide that information.
Councilmember Johnson observed if Lynnwood paid five times as much as Edmonds, they would they
get five times more revenue. Ms. Hite answered ESD provided $1 million which covers Edmonds and
Lynnwood. The State Youth Athletic Field grants and the RCO funds contributed to the project also cover
Edmonds citizens. Councilmember Johnson asked if this could wait until a decision was made on the
moratorium. Ms. Hite answered no, not if Edmonds wanted to be included in this project. Councilmember
Johnson asked the ramification of Edmonds not being included. Ms. Hite answered the City would not
have use of those fields for adult leagues. Councilmember Johnson observed adults could go to
Lynnwood to use the fields. Ms. Hite agreed that was possible but Lynnwood runs different leagues than
Edmonds; Edmonds runs primarily adult and senior leagues. It would be up to Lynnwood to operate those
leagues to service Edmonds citizens.
Mayor Earling said it was acceptable to him to have Ms. Hite go back to negotiations. His underlying
concern not having playfields in Edmonds to compensate for the loss of the Meadowdale Fields. Ms. Hite
said the proposed ILA only obligates Edmond for $500,000. Lynnwood needs a decision from Edmonds
due to the upcoming award of bid. Lynnwood City Council unanimously supported staff returning with
the award of bid. She recommend forwarding the ILA to the Consent Agenda as proposed (contributing
$500,000) and she will discuss options with Lynnwood and ESD.
It was the consensus of the Council to forward this item to the Consent Agenda for approval.
COUNCIL PRESIDENT MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL,
TO EXTEND THE MEETING UNTIL 10:10 P.M. MOTION CARRIED UNANIMOUSLY.
5. AUTHORIZATION FOR DESIGN SERVICES FOR THE WATERFRONT
REDEVELOPMENT
Parks & Recreation Director Carrie Hite displayed a drawing of the Waterfront Redevelopment project.
She requested Council authorization for the Mayor to enter into an agreement with Barker Landscape for
the Waterfront Redevelopment. Engineering staff reviewed the scope of work, payment schedules and
staff has been negotiating with Barker for the past month. The agreement is divided into three exhibits to
illustrate the cost of design services for the three components, 1) waterfront park redevelopment in front
of the senior center, 2) walkway connection in front of Ebbtide, and 3) the parking lot. The Waterfront
Redevelopment includes removing the creosote pier and adding a hand boat launch, more accessible stairs
and an assessible ramp to the beachfront. The City has submitted RCO grants for the Waterfront
Redevelopment; $500,000 is funded in the legislature and the other $500,000 is not yet funded although
efforts are underway to include it in the budget.
Edmonds City Council Draft Minutes
April 25, 2017
Page 20
Packet Pg. 25
4.2.a
With regard to the walkway in front of the Ebbtide, Ms. Hite explained staff has had many discussions
with the homeowners about an overwater walkway over against their wall; they are not very supportive
but it has been in the City's Comprehensive Plan for a long time. The third component is the parking lot
which is a shared cost with the Senior Center. The long-term land lease states the cost to design and to
rebuild the parking lot would be shared 50150. As the City is contributing funds, the City will design and
bid the project and charge the senior center 50% of the design fees and build fees. The design build and
frontage improvements of the senior center are moving forward and the City does not have any financial
obligation for those.
Councilmember Nelson asked about environmental improvements. Ms. Hite answered the creosote pier
will be removed from Puget Sound, the beachfront redeveloped to include beach habitat, and bioswales
and rain gardens in the parking lot for runoff instead of drainage directly into Puget Sound. She assured
there are many environment benefits.
It was the consensus of the Council to forward this item to the Consent Agenda for approval.
9. MAYOR'S COMMENTS
Mayor Earling reported the City released a press release today confirming $700,000 for the Waterfront
Access project. Both the House and Senate have $1 million for the Highway 99 project (originally $10
million allocated for 2021) with the help of Senator Liias. The funds are a great opportunity to continue
good the work Development Services has accomplished via study.
10. COUNCIL COMMENTS
Councilmember Buckshnis thanked everyone who commented tonight. She emailed City Attorney Jeff
Taraday on April 14 in regard to Police Chief and HR Director providing public comment in response to
two public comments made on March 28t`. Both requested the Council start an objective investigation
regarding the issue of sexual harassment within the Police Department. She asked Rosa Fruehling-
Watson, City Attorney's Office, if this was a common practice since some Councilmembers felt
blindsided by the comments and she felt it should have been an agenda item so Council could see the
written comments and provide comment and questions. Councilmember Fraley-Monillas commented
during Council comments about the full spectrum of sexual harassment. In her years of following City
Councils, she has never seen this practice of public comment in response to a citizen request. She has not
received a response from Mr. Taraday.
Councilmember Buckshnis thanked everyone who participated in the ivy pull at Hutt Park including City
staff, Tree Board Members, Councilmembers, Seaview team leaders, and Cub Scouts; about 80 people
participated in a great community event on Earth Day.
Councilmember Tibbott appreciated the comments made during Audience Comments about the
possibility of a study regarding sexual harassment. He was curious how a study would be conducted,
whether it would be in-house and what type of experts would be needed. He found it interesting that both
the Police Chief and HR Director stated the City follows guidelines and listen to concerns. Everything he
has heard from the Chief and HR was that the City took these allegations very seriously. He pointed out
the most recently settled case was settled mutually, it was not one-sided, it was settled with both parties
agreeing. He looked forward to further information.
For Councilmember Tibbott, Councilmember Fraley-Monillas said the City has had outside investigators
investigate sexual harassment claims in the Police Department in the past and findings were provided. She
commented the issue was not just sexual harassment, it was discriminatory behavior toward women in
general. To Courtney Wooten who talked about swastikas and there not being adequate response,
Edmonds City Council Draft Minutes
April 25, 2017
Page 21
Packet Pg. 26
4.2.a
Councilmember Fraley-Monillas said she had also heard people say it was done by kids because the
swastikas were backward, but she assured people were paying attention and it was not being ignored. She
was not certain what the City should do other than sending a clear message that this behavior was not
appropriate in Edmonds. She appreciated the postcards that are being distributed. She apologized to Ms.
Wooten if she felt the swastika painting was not being taken seriously and agreed it was a very serious
event.
Councilmember Fraley-Monillas reported she and five Councilmembers attended yesterday's low income
housing forum at the library. It was very well attended, at least 120 people, and she appreciated the work
done by the Housing Task Force.
COUNCIL PRESIDENT MESAROS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO EXTEND THE MEETING UNTIL 10:20 P.M. MOTION CARRIED
UNANIMOUSLY.
Council President Mesaros made a correction to the Council timesheets.
Council President Mesaros said harassment and discrimination are never acceptable within or outside the
borders of Edmonds and he was certain other Councilmembers, the Mayor, the HR Director and Police
Chief agreed with that statement. When it is seen, it needs to be acted on. Following a conversation with
the Police Chief, he was confident Chief Compaan was acting on it. He pledged to remain diligent and
acknowledged at some point it may be necessary to hire an outsider to assist. He will find the report that
Councilmember Fraley-Monillas referred to and distribute it to Council.
Council President Mesaros commented discrimination and harassment are forms of hate. The number of
hate crime incidents that have occurred since January 1 is appalling and having it occur on Edmonds' own
doorstep makes it very real. Although some may think it was young people who don't know what they are
doing, at some point they decided they needed to leave a mark that represented hate. Although it may
have been made it in jest, the recipient did not receive it that way. He urged everyone to be vigilant and
work together to keep it from happening again.
Councilmember Teitzel complimented the Tree Board on very well organized, fun ivy pull event on Earth
Day, particularly Councilmember Buckshnis for her participation.
Councilmember Johnson commented tonight's public comment was very interesting, it included veterans,
women and the labor council and she relates personally to those three groups. In response to Laura
Councilmember Johnson's request, she assured Councilmembers do not support hate and stand against
racism as indicated by the proclamation.
Councilmember Nelson thanked the Edmonds Housing Instability Coalition for organizing a great forum
that several Councilmembers attended. The forum highlighted the lack of affordable housing and housing
for the homeless and it was clear the Edmonds community was interested in addressing it sooner rather
than later and taking active steps to make it happen.
Councilmember Nelson commented any acts of hate are dangerous regardless of the intelligence of those
who commit them. He referred to a bookmark provided by the YWCA that states, eliminating racism,
empowering women. As an individual committed to social justice, he stood with the YWCA against
racism and discrimination of any kind and will commit to a lifetime of promoting peace, justice, freedom
and dignity for all people in his community and the world.
Mayor Earling commented some speakers seemed to imply the City was not taking the swastika incident
seriously; he assured there is an active police investigation and those actions are not acceptable or
Edmonds City Council Draft Minutes
April 25, 2017
Page 22
Packet Pg. 27
4.2.a
condoned. It cannot be investigated as a hate crime because the definition must be met before it is a hate
crime. If the actions are determined to be hate actions, it will be pursed in that manner. The Police
Department is actively investigating, responding to emails and following up on leads.
11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
This item was not needed.
12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
13. ADJOURN
With no further business, the Council meeting was adjourned at 10:20 p.m.
Edmonds City Council Draft Minutes
April 25, 2017
Page 23
Packet Pg. 28
4.3
City Council Agenda Item
Meeting Date: 05/2/2017
Approval of claim checks and payroll direct deposit.
Staff Lead: Scott James
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #225211 through #225292 dated April 27, 2017 for $548,334.28.
Approval of payroll direct deposit for $703.62.
Staff Recommendation
Approval of claim checks and payroll direct deposit.
Fiscal Impact
Claims $548,334.28
Payroll Direct deposit $703.62
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Attachments:
claim cks 04-27-17
FrequentlyUsedProjNumbers 04-27-17
payroll summary 04-20-17
Packet Pg. 29
vchlist
04/27/2017 9:42:47AM
Bank code : usbank
Voucher Date Vendor
225211 4/27/2017 065052 AARD PEST CONTROL
225212 4/27/2017 065568 ALLWATER INC
225213 4/27/2017 001528 AM TEST INC
Voucher List
City of Edmonds
Invoice
384555
041317026
042717052
96915
97258
225214 4/27/2017 074306 AMWINS GROUP BENEFITS INC 4761090
225215 4/27/2017 069751 ARAMARK UNIFORM SERVICES 1990118377
PO # Description/Account
WWTP: 4/19/17 PEST CONTROL SE
4/19/17 Pest Control Service
423.000.76.535.80.41.00
10.3% Sales Tax
423.000.76.535.80.41.00
Total :
WWTP: 4/14/17 DRINKING WATER;
Water services (plus rental/supplies
423.000.76.535.80.31.00
FINANCE DEPT WATER
Finance dept water
001.000.31.514.23.31.00
Total
WWTP: 503 METALS SAMPLE #S: 1
503 METALS SAMPLE #S: 17-A0010
423.000.76.535.80.41.00
WWTP: 503 METALS SAMPLES 17-)
503 METAL Samples 17-A001885-18
423.000.76.535.80.41.00
Total
MAY 2017 LEOFF 1 MEDICAL INSUF
BARNARD, COOPER AND WEINZ
617.000.51.517.20.23.10
ALL OTHERS
009.000.39.517.20.23.10
Total
WWTP: UNIFORMS, TOWELS & MA
wwtp uniforms
423.000.76.535.80.24.00
wwtp mats & towels
423.000.76.535.80.41.00
4.3.a
Page: 1
Page: 1
Packet Pg. 30
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
4.3.a
Page: 2
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
0
Amoun m
225215
4/27/2017
069751 ARAMARK UNIFORM SERVICES
(Continued)
10.3% Sales Tax
423.000.76.535.80.24.00
0.5<
10.3% Sales Tax
o
L
423.000.76.535.80.41.00
11.9z
1990128842
WWTP: UNIFORMS, TOWELS & MA
0-
wwtp uniforms
423.000.76.535.80.24.00
5.1( f°
wwtp mats & towels
423.000.76.535.80.41.00
115.9E
10.3% Sales Tax
U
423.000.76.535.80.24.00
0.5< E
10.3% Sales Tax
423.000.76.535.80.41.00
11.9z o
1990128843
PARKS MAINT UNIFORM SERVICE
PARKS MAINT UNIFORM SERVICE
>
001.000.64.576.80.24.00
0
52.51 "
CL
Total:
319.6, Q
225216
4/27/2017
071124 ASSOCIATED PETROLEUM
1069677-IN
WWTP: DIESEL FUEL
to
ULSD #2 DYED - BULK fuel (include
N
423.000.76.535.80.32.00
1,852.3( `'
10.3% Sales Tax
r
423.000.76.535.80.32.00
190.7E ti
Total:
N
2,043.0E
0
225217
4/27/2017
069226 BHC CONSULTANTS LLC
8654
E6GA.SERVICES THRU 3/24/17
N
E6GA.Services thru 3/24/17
423.200.75.594.35.41.00
19,009.2' •�
Total:
19,009.2'
225218
4/27/2017
073760 BLUELINE GROUP LLC
13203
E6JC.SERVICES THRU MARCH 201
r
m
E6JC.Services thru March 2017
E
421.200.74.594.34.41.00
88,683.7E u
Total:
88,683.7$ Q
Page: 2
Packet Pg. 31
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
4.3.a
Page: 3
Bank code :
usbank
0
Voucher
Date Vendor
Invoice
PO # Description/Account
Amoun m
225219
4/27/2017 067391 BRAT WEAR
21570
INV#21570 - EDMONDS PD - STANL
METAL NAME TAG - STANLEY
a)
L
001.000.41.521.22.24.00
14.7:
10.3% Sales Tax
o
L
001.000.41.521.22.24.00
1.5,
Total:
16.2, 0-
225220
4/27/2017 074776 BUCKSHNIS, DIANE
Arbor
REFRESHMENTS FOR ARBOR DAY
c�a
Refreshments for Arbor Day Event- Ti
Y
001.000.62.524.10.49.00
70.8, aa)
Total:
70.8, U
E
225221
4/27/2017 073029 CANON FINANCIAL SERVICES
17231343
INV#17231343 - EDMONDS PD
IR6255 COPIER CONTRACT 04/17
.2
001.000.41.521.10.45.00
151.8 , 0
B/W METER USE 03/01-03/31/17
76
001.000.41.521.10.45.00
62.4 1 o
IR3325I COPIER CONTRACT 04/17
Q•
a
001.000.41.521.10.45.00
60.7( Q
B/W METER USE 03/03-03/31/17
001.000.41.521.10.45.00
11.4� c
COLOR METER USE 03/01-03/31/17
001.000.41.521.10.45.00
82.7E
r
IRC5240A COPIER CONTRACT 4/17
ti
001.000.41.521.10.45.00
160.0(
B/W METER USE 03/01-03/31/17
0
001.000.41.521.10.45.00
22.8(
COLOR METER USE 03/01-03/31/17
001.000.41.521.10.45.00
135.0 1
10.3% Sales Tax
001.000.41.521.10.45.00
70.7 0
17231349
WWTP: MAR 2017 COPIES+APR 20
MO Chg & Copies for CONTRACT
423.000.76.535.80.45.00
185.3, 0M
10.3% Sales Tax
Q
423.000.76.535.80.45.00
19.1(
Page: 3
Packet Pg. 32
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
4.3.a
Page: 4
Bank code : usbank
Voucher Date
Vendor Invoice PO #
Description/Account
0
Amoun
225221 4/27/2017
073029 CANON FINANCIAL SERVICES (Continued)
17231351
COPIER CONTRACT BLDG
L
COPIER CONTRACT BLDG
001.000.62.524.10.45.00
35.6 0
17231352
COPIER CONTRACT/USAGE PLANP
L
COPIER CONTRACT/USAGE PLANP
a
001.000.62.524.10.45.00
44.2,
17231353
P&R PRINTER IRC2501F CONTRAC'
f°
P&R PRINTER IRC2501F CONTRAC'
001.000.64.571.21.45.00
35.61 w
17231358
INV#17231358 - EDMONDS PD
U
C5550 CONTRACT CHARGE 4/17
E
001.000.41.521.10.45.00
185.7z 2
B/W METER USE 03/01-03/31/17
,-
001.000.41.521.10.45.00
46.6: c
COLOR METER USE 03/01-03/31/17
>
001.000.41.521.10.45.00
193.3( Q.
10.3% Sales Tax
a
001.000.41.521.10.45.00
43.8z Q
17234797
ENG COPIER APRIL 2017
to
Eng Copier April 2017
N
001.000.67.518.21.45.00
N
689.1 £ "
17234798
COPIER CONTRACT/USAGE DEV S
r
COPIER CONTRACT/USAGE DEV S
N
001.000.62.524.10.45.00
817.1 1 4
Total:
3,053.7$ N
225222 4/27/2017
071816 CARLSON, JESSICA 5261 DRAWING
5261 ADVENTURES IN DRAWING IP
E
5261 ADVENTURES IN DRAWING IP
0
001.000.64.571.22.41.00
592.0( Z
Total:
592.0(
m
225223 4/27/2017
075023 CAROLYN DOUGLAS COMMUNICATION 65
COMMUNICATIONS AND COMMUNI
E
Communications & community outrea
t
001.000.61.557.20.41.00 2,500.0( Q
Page: 4
Packet Pg. 33
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO #
225223 4/27/2017 075023 075023 CAROLYN DOUGLAS COMMUNICAT (Continued)
225224 4/27/2017 075849 CARTER, JEANNE 0001
225225
225226
225227
225228
225229
4/27/2017 003710 CHEVRON AND TEXACO BUSINESS 50176652
4/27/2017 069457 CITY OF EDMONDS
4/27/2017 019215 CITY OF LYNNWOOD
4/27/2017 022200 CITY OF MOUNTLAKE TERRACE
4/27/2017 064369 CODE PUBLISHING CO
E 1 CA. E N G20160038
Description/Account
Total:
DIVERSITY COMMISSION SUPPOR'
Diversity Commission support for
001.000.61.557.20.41.00
Total
INV#50176652 ACCT#7898305185 -
FUEL FOR NARCS VEHICLE-POFF
104.000.41.521.21.32.00
CAR WASH NARCS VEHICLE-POFF
104.000.41.521.21.32.00
TAX EXEMPT FILING FEE
104.000.41.521.21.32.00
Total
E1CA.ENG20160038 ROW PERMIT
E1CA.ENG20160038 ROW Permit
112.000.68.595.33.41.00
Total
12819
WWTP: JAN 2017 M/O & SEWER
Jan 2017 M/O & SEWER. This invoic,
423.000.75.535.80.47.20
12872
WWTP: FEB 2017 M/O & SEWER
FEB 2017 M/O & SEWER. This invoi(
423.000.75.535.80.47.20
Total
3187
EDMONDS PORTION OF SUMMER
EDMONDS PORTION OF SUMMER
001.000.64.571.22.42.00
Total
56191
EDMONDS CITY CODE UPDATE: 40
EDMONDS CITY CODE ELECTRONI
001.000.25.514.30.41.00
4.3.a
Page: 5
0
Amoun m
0
2,000.0( ">%
2,000.0( a
c
52.7� u
t
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0.6,
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27,602.0( N
55,204.0(
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6,995.0E
6,995.01
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569.5( Q
Page: 5
Packet Pg. 34
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
4.3.a
Page: 6
Bank code : usbank
Voucher Date Vendor Invoice PO # Description/Account Amoun
225229 4/27/2017 064369 CODE PUBLISHING CO (Continued)
10.3% Sales Tax
001.000.25.514.30.41.00 58.6(
225230 4/27/2017 069892 COLUMBIA FORD INC
3-H 1203
3-H 1204
225231 4/27/2017 006200 DAILY JOURNAL OF COMMERCE 3324125
225232 4/27/2017 064531 DINES, J EAN N I E
225233 4/27/2017 073772 DIRECT MATTERS
17-3761
54697
225234 4/27/2017 007905 EDMONDS FAMILY MEDICINE CLINIC E1838448
E1838576
Total
E135PO - 2017 FORD K8A POLICE l
E135PO - 2017 FORD K8A POLICE I.
511.100.77.594.48.64.00
UNIT E136PO, 2017 FORD K8A POL
UNIT E136PO, 2017 FORD K8A POL
511.100.77.594.48.64.00
8.4% Sales Tax
511.100.77.594.48.64.00
Total
E6JB.INVITATION TO BID AD
E6JB.Invitation to Bid Ad
421.200.74.594.34.41.00
Total
COUNCIL TOWN HALL 3/22/17 CITY
03/22/2017 COUNCIL TOWN HALLA
001.000.25.514.30.41.00
Total
CASE SETTING/RELEASE/BAIL FOF
CASE SETTING/RELEASE/BAIL FOF
001.000.23.512.50.31.00
10.3% Sales Tax
001.000.23.512.50.31.00
Total
PRE -EMPLOYMENT SCREENING (F
PRE -EMPLOYMENT SCREENING (F
001.000.22.521.10.41.00
PRE -EMPLOYMENT SCREENING (F
Page: 6
Packet Pg. 35
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
225234 4/27/2017 007905 EDMONDS FAMILY MEDICINE CLINIC (Continued)
225235
225236
4/27/2017 074302 EDMONDS HARDWARE & PAINT LLC 002126
4/27/2017 008705 EDMONDS WATER DIVISION
002129
002130
2-25150
2-25175
2-26950
2-28275
2-29118
2-37180
PO # Description/Account
PRE -EMPLOYMENT SCREENING (F
001.000.22.521.10.41.00
Total
PM: BULK FASTENERS
PM: BULK FASTENERS
001.000.64.576.80.31.00
10.3% Sales Tax
001.000.64.576.80.31.00
PM: HS COUNTERSINK, BULK FAST
PM: HS COUNTERSINK, BULK FAST
001.000.64.576.80.31.00
10.3% Sales Tax
001.000.64.576.80.31.00
PM: CRD STOR REEL, FLEXIBLE C(
PM: CRD STOR REEL, FLEXIBLE C(
125.000.64.594.75.65.00
Total
WEST PLANTER IRRIGATION 870 C
WEST PLANTER IRRIGATION 870 C
001.000.64.576.80.47.00
EAST PLANTER IRRIGATION 875 Ci
EAST PLANTER IRRIGATION 875 C)
001.000.64.576.80.47.00
LIFT STATION #3 729 NORTHSTRE/
LIFT STATION #3 729 NORTHSTRE/
423.000.75.535.80.47.10
PLANTER IRRIGATION 1400 9TH AV
PLANTER IRRIGATION 1400 9TH AV
001.000.64.576.80.47.00
LIFT STATION #2 702 MELODY LN /
LIFT STATION #2 702 MELODY LN /
423.000.75.535.80.47.10
SAM STAMM OVERLOOK / METER £
4.3.a
Page: 7
0
Amoun m
U
a�
L
239.0(
345.0( o
L
a
c
12.3,
1.21 y
t
U
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12.3£ .T
U
4-
1.2£ 0
0
L
24.2< a
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to
N
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44.2E o
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44.2E
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44.2E
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Page: 7
Packet Pg. 36
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
4.3.a
Page: 8
Bank code :
Voucher
usbank
Date Vendor
Invoice
PO # Description/Account
0
Amoun m
225236
4/27/2017 008705 EDMONDS WATER DIVISION
(Continued)
SAM STAMM OVERLOOK / METER £
°� L
001.000.64.576.80.47.00
60.1 £
Total:
327.2, o
L
225237
4/27/2017 008975 ENTENMANN ROVIN CO
0126055-IN
INV#0126055-IN ACCT#00 11 847-EDI
f°
a
2016 OFFICER OF YR BADGE
001.000.41.521.10.31.00
95.0(
2016 EMPLOYEE OF YR BADGE
N
001.000.41.521.10.31.00
95.0( y
2016 JR OFFICER OF YR BADGE
U
001.000.41.521.10.31.00
92.0( E
TIE TACKS WITH ATTACHMENTS
0
001.000.41.521.10.31.00
204.0( ,-
PACKAGEINSURANCE
0
001.000.41.521.10.31.00
12.0( >
PACKAGING, MATERIALS FEES
0
001.000.41.521.10.31.00
4.5( a
Freight
Q
001.000.41.521.10.31.00
16.0( N
Total :
518.5( N
225238
4/27/2017 009350 EVERETT DAILY HERALD
EDH751457
LEGAL AD AMD20160008
r-
LEGAL AD AMD20160008
r
ti
001.000.62.558.60.41.40
63.6,
EDH751575
LEGAL AD PLN20160054
0
LEGAL AD PLN20160054
Y
001.000.62.558.60.41.40
94.6(
EDH751590
E6JB.INVITATION TO BID AD
E
E6JB.Invitation to Bid Ad
421.200.74.594.34.41.00
209.8z r
EDH752108
LEGAL AD PLN20170016
m
LEGAL AD PLN20170016
E
t
001.000.62.558.60.41.40
115.2z
EDH752340
LEGAL AD PLN20170014
Q
LEGAL AD PLN20170014
Page: 8
Packet Pg. 37
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
4.3.a
Page: 9
Bank code :
Voucher
usbank
Date Vendor
Invoice
PO # Description/Account
0
Amoun
225238
4/27/2017 009350 EVERETT DAILY HERALD
(Continued)
001.000.62.558.60.41.40
72.2z
EDH752752
LEGAL AD AMD20170003
LEGAL AD AMD20170003
0
001.000.62.558.60.41.40
L
49.8E
EDH752942
CITY ORDINANCE 4065
a
CITY ORDINANCE 4065
c
001.000.25.514.30.41.40
22.3( f°
Total:
627.8( -Ie
U
m
225239
4/27/2017 009815 FERGUSON ENTERPRISES INC
5129664
YOST POOL PLUMBING SUPPLIES
U
YOST POOL PLUMBING SUPPLIES
E
125.000.64.594.75.65.00
293.8 1 .2
Total:
293.81, u
0
225240
4/27/2017 011900 FRONTIER
253-007-4989
SEAVIEW RESERVOIR TELEMETR)
6
SEAVIEW RESERVOIR TELEMETR)
o
L
421.000.74.534.80.42.00
31.0E 0-
253-012-9166
TELEMETRY CIRCUIT LINES
Q
TELEMETRY CIRCUIT LINES
421.000.74.534.80.42.00
162.5( c
TELEMETRY CIRCUIT LINES
v
423.000.75.535.80.42.00
301.7� r�
253-014-8062
TELEMETRY CIRCUIT LINE
TELEMETRY CIRCUIT LINE
N
421.000.74.534.80.42.00
19.8: o
TELEMETRY CIRCUIT LINE
N
423.000.75.535.80.42.00
36.8(
253-017-4360
TELEMETRY CIRCUIT LINE
E
TELEMETRY CIRCUIT LINE
2
U
421.000.74.534.80.42.00
46.9E
TELEMETRY CIRCUIT LINE
m
423.000.75.535.80.42.00
87.2, E
425-712-8347
CIVIC CENTER ELEVATOR PHONE
CIVIC CENTER ELEVATOR PHONE
0
Q
001.000.66.518.30.42.00
69.1:
Page: 9
Packet Pg. 38
vchlist
04/27/2017 9:42:47AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice
PO # Description/Account
225240
4/27/2017
011900 FRONTIER
(Continued)
425-776-3896
FRANCES ANDERSON CENTER ALA
FRANCESANDERSON CENTER FIF
001.000.66.518.30.42.00
Tota I :
225241
4/27/2017
075538 GAMEZ, OMAR
04212017
PO MEETING 4/21/2017
PO MEETING 4/21/2017
001.000.23.523.30.43.00
Total:
225242
4/27/2017
075163 GARCIA-GARCIA, CESAR
18976
SPANISH INTERPRETER JAIL 4/3/2(
SPANISH INTERPRETER JAIL 4/3/2(
001.000.23.512.50.41.01
Total:
225243
4/27/2017
012199 GRAINGER
9414333436
YOST PARK/SHOP
YOST POOL: ANTI SLIP TAPE, MESI
125.000.64.594.75.65.00
SHOP: PADDLE SIGN
001.000.64.576.80.31.00
9414333444
YOST POOL: SAFETY SIGNS
YOST POOL: SAFETY SIGNS
125.000.64.594.75.65.00
Total:
225244
4/27/2017
012560 HACH COMPANY
10385610
WWTP: ERRORENOUSLY CHGD; C
This probe is a warranty replacement
423.000.76.535.80.48.00
9.8% Sales Tax
423.000.76.535.80.48.00
10404924
WWTP: ETHERNET CABLE
ETHERNET CABLE
423.000.76.535.80.48.00
10.3% Sales Tax
423.000.76.535.80.48.00
4.3.a
Page: 10
Page: 10
Packet Pg. 39
vchlist
04/27/2017 9:42:47AM
Bank code : usbank
Voucher Date Vendor
225244 4/27/2017 012560 HACH COMPANY
225245 4/27/2017 074804 HARLES, JANINE
225246 4/27/2017 006030 HDR ENGINEERING INC
225247 4/27/2017 074966 HIATT CONSULTING LLC
Voucher List
City of Edmonds
Invoice
(Continued)
2139774
197318
1200046301
2017-16
225248 4/27/2017 067862 HOME DEPOT CREDIT SERVICES 1020584
1052228
1052229
1073338
20720
PO # Description/Account
WWTP: PROBE CREDIT AGAINST II
Probe is a warranty replacement. Inv.
423.000.76.535.80.48.00
9.8% Sales Tax
423.000.76.535.80.48.00
Total
PHOTOGRAPHY FOR APRIL 2017
Photography for April 2017
001.000.61.558.70.41.00
Total
WWTP: 3/5-4/1/17 TASKS 1+2 PRO
Tasks 1 & 2 Prof Sery
423.000.76.535.80.41.00
Total :
TOURISM PROMOTION CONTRACT
Tourism promotion for April 2017
120.000.31.575.42.41.00
Total
PM: CITY PARK PUMP SUPPLIES
PM: CITY PARK PUMP SUPPLIES
001.000.64.576.80.31.00
PM: YOST POOL PROJECT: PCV RI
PM: YOST POOL PROJECT: PCV RI
125.000.64.594.75.65.00
PM: ROPE FOR LIFE RING AT PIER
PM: ROPE FOR LIFE RING AT PIER
001.000.64.576.80.31.00
PM YOST POOL: BUCKET, FILE SE -
PM YOST POOL: BUCKET, FILE SE-
125.000.64.594.75.65.00
PM: CASCADE COMPLETE GEL
4.3.a
Page: 11
Page: 11
Packet Pg. 40
vchlist
04/27/2017 9:42:47AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
PO # Description/Account
225248 4/27/2017 067862 HOME DEPOT CREDIT SERVICES (Continued)
PM: CASCADE COMPLETE GEL
130.000.64.536.50.31.00
2092298
PM MINI PARK: PRIMER
PM MINI PARK: PRIMER
001.000.64.576.80.31.00
3081670
PM: CHAIN
PM: CHAIN
001.000.64.576.80.31.00
4021718
PM: MINI PARK RESTROOM DOOR
PM: MINI PARK RESTROOM DOOR
001.000.64.576.80.31.00
4081541
PM MINI PARK: GLOVES, CONTAIN[
PM MINI PARK: GLOVES, CONTAIN[
001.000.64.576.80.31.00
5064139
PM: EL, COUPLING, TEE, BUSHING
PM: EL, COUPLING, TEE, BUSHING
001.000.64.576.80.31.00
6082626
PM YOST POOL: TORCH KIT, CLOT
PM YOST POOL: TORCH KIT, CLOT
125.000.64.594.75.65.00
6082667
PM YOST POOL: BRACKETS, HAMN
PM YOST POOL: BRACKETS, HAMN
125.000.64.594.75.65.00
7021289
PM YOST POOL: STRUT CHANNEL,
PM YOST POOL: STRUT CHANNEL,
125.000.64.594.76.65.00
80587
PM YOST POOL SEWER PROJECT:
PM YOST POOL SEWER PROJECT:
125.000.64.594.75.65.00
85485
YOST POOL: WASHERS, SOLVENT,
YOST POOL: WASHERS, SOLVENT,
125.000.64.594.75.65.00
9020870
PM CEMETERYAND PAINT SUPPLII
PM CEMETERY: SCRUBBER, BRUS
130.000.64.536.50.31.00
4.3.a
Page: 12
0
Amoun m
a�
L
38.5 1
0
L
c�
18.5� 0-
c
37.Z Y
U
m
t
U
30.2E E
U
4-
33.8z 0
0
0
Q.
62.0' a
El
0
N
143.0' N
319.0z
E
0
165.01
r
c
m
28.8'
0
a
135.5,
Page: 12
Packet Pg. 41
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
4.3.a
Page: 13
Bank code :
Voucher
usbank
Date Vendor
Invoice PO #
Description/Account
0
Amoun
225248
4/27/2017 067862 HOME DEPOT CREDIT SERVICES
(Continued)
PM PAINT SUPPLIES
L
001.000.64.576.80.31.00
100.8z
9063195
PM CEMETERY: NOZZLES, HOSE Y
0
PM CEMETERY: NOZZLES, HOSE Y
L
130.000.64.536.50.31.00
50.5E 0-
9063196
PM: WRENCHES
c
PM: WRENCHES
f°
001.000.64.576.80.31.00
24.0, Y
9073427
PM YOST: POLE, BRACKETS, EXTE
PM YOST: POLE, BRACKETS, EXTE
U
125.000.64.594.75.65.00
85.3� E
Total:
1,568.6(
225249
4/27/2017 062899 HUFF, ARIELE
5298 WRITE ABOUT
5298 WRITE ABOUT YOUR LIFE IN;
0
5298 WRITE ABOUT YOUR LIFE INE
76
>
001.000.64.571.22.41.00
56.1( o
Total:
56.1( a
Q
225250
4/27/2017 073548 INDOFF INCORPORATED
2916657
LETTER TRAY
Fellowes Letter Tray - returned for
c
001.000.31.514.23.31.00
20.6�
9.8% Sales Tax
r-
001.000.31.514.23.31.00
r
2.0: ti
2945821
DESK PARTS FOR NEW PLANNER
N
DESK PARTS FOR NEW PLANNER
o
001.000.62.524.10.35.00
429.0 1 Y
2945975
WWTP: C-FOLD TOWELS,PAPER C
C-FOLD TOWELS,PAPER CLIP
E
423.000.76.535.80.31.00
59.6E
10.3% Sales Tax
423.000.76.535.80.31.00
6.1E
2946447
ELECTRIC STAPLERS
E
FOR HR DEPT.
t
001.000.22.518.10.31.00
40.9<
Q
3RD FLOOR SHARED (COPY ROOD
Page: 13
Packet Pg. 42
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
4.3.a
Page: 14
Bank code :
Voucher
usbank
Date Vendor
Invoice
PO # Description/Account
0
Amoun m
225250
4/27/2017 073548 INDOFF INCORPORATED
(Continued)
001.000.22.518.10.31.00
13.9,
3RD FLOOR SHARED (COPY ROOD
001.000.61.557.20.31.00
13.5' o
3RD FLOOR SHARED (COPY ROOD
L
001.000.21.513.10.31.00
13.5( 0-
10.3% Sales Tax
001.000.22.518.10.31.00
5.6E f°
10.3% Sales Tax
001.000.61.557.20.31.00
1.3E
10.3% Sales Tax
U
001.000.21.513.10.31.00
1.3E E
2946473
PAPER CLIPS
2
Paperclips
U
4-
001.000.31.514.23.31.00
25.5. 0
10.3% Sales Tax
>
001.000.31.514.23.31.00
0
2.6: "
CL
2946799
LETTER TRAY RETURNED FOR CR
0-
Fellowes Letter Tray returned for
Q
001.000.31.514.23.31.00
-20.6� N
10.3% Sales Tax
N
001.000.31.514.23.31.00
-2.1: ...
2947499
BATTERIES
r
Batteries
N
00 1.000.31.514.23.3 1.00
40.1E 4
10.3% Sales Tax
001.000.31.514.23.31.00
4.1: 19
2948724
CITY CLERK OFFICE SUPPLIES
E
WHITE LEDGER PAPER, KLEENEX,
co
001.000.25.514.30.31.00
215.8E
10.3% Sales Tax
001.000.25.514.30.31.00
22.Z E
Total:
895.6(
0
225251
4/27/2017 015270 JCI JONES CHEMICALS INC
717782
WWTP: 4/7/17 HYPOCHLORITE SOI
Q
4/7/17 HYPOCHLORITE SOLUTION
Page: 14
Packet Pg. 43
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
4.3.a
Page: 15
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
Amoun
225251
4/27/2017
015270 JCI JONES CHEMICALS INC
(Continued)
423.000.76.535.80.31.53
3,897.7(
Total:
3,897.7E
225252
4/27/2017
075356 JENNIFER ZIEGLER PUBLIC
022
STATE LOBBYIST APRIL 2017
State lobbyist April 2017
001.000.61.511.70.41.00
3,358.0(
Total:
3,358.0(
225253
4/27/2017
064934 JOHN BARKER LANDSCAPE
4/18 BANDSHELL
4/18 BANDSHELL REPLACEMENT E
4/18 BANDSHELL REPLACEMENT E
125.000.64.576.80.41.00
2,564.0(
Total:
2,564.0(
225254
4/27/2017
074888 JOYOUS NOISE LLC
5278 KINDERMUSIK
5278 KINDERMUSIK INSTRUCTION
5278 KINDERMUSIK INSTRUCTION
001.000.64.571.22.41.00
857.5�
5282 KINDERMUSIK
5282 KINDERMUSIK INSTRUCTION
5282 KINDERMUSIK INSTRUCTION
001.000.64.571.22.41.00
580.3�
5284 KINDERMUSIK
5284 KINDERMUSIK INSTRUCTION
5284 KINDERMUSIK INSTRUCTION
001.000.64.571.22.41.00
433.1,
Total:
1,871.1(
225255
4/27/2017
069343 KRAZAN & ASSOCIATES INC
1608602-1283
E6MA.TO 17-02 & 17-03 SERVICES
E6MA.TO 17-02 & 17-03 Services thr
132.000.64.594.76.41.00
2,797.4E
Total:
2,797.4E
225256
4/27/2017
016850 KUKER RANKEN INC
INV-028011
RIVERA - TAPE MEASURE
Rivera - Tape Measure
001.000.67.518.21.49.00
12.4�
10.3% Sales Tax
001.000.67.518.21.49.00
1.2�
Total:
13.71
Page: 15
Packet Pg. 44
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
4.3.a
Page: 16
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amoun
225257
4/27/2017
066708 KVASNOSKY, LAURA
4/20 BEST BOOK
4/20/17 BEST BOOK RECEPTION PI
4/20/17 BEST BOOK RECEPTION PI
117.100.64.573.20.41.00
100.0(
Total:
100.0(
225258
4/27/2017
072264 LEXIPOL LLC
20121
INV#20121 EDMONDS PD - LEXIPC
ANNUAL UPDATES 05/01/17-04/30/1
001.000.41.521.40.41.00
4,400.0(
Total:
4,400.0(
225259
4/27/2017
075159 LIFE INSURANCE CO OF NO AMER
May 2017 Cigna
MAY 2017 CIGNA INSURANCE PREI
May 2017 Cigna Insurance PremiumE
811.000.231.550
11,775.9(
Total:
11,775.9(
225260
4/27/2017
076016 M & A KIM, S CHUNG & K GOINS
4-43225
#170319 UTILITY REFUND
#170319 Utility refund due to estimat(
411.000.233.000
49.3�
Total:
49.35
225261
4/27/2017
072320 MACK, LINDA
AQ33567
SICK LEAVE BUYBACK REIMBURSE
FOR TIME -LOSS PERIOD 3/15/17-3/
001.000.41.521.71.11.00
20.1(
Total:
20.1(
225262
4/27/2017
076015 MAGDALENA WALLHOFF
1-35625
#17-76029 UTILITY REFUND
#17-76029 Utility refund due to
411.000.233.000
321.4£
Total:
321.4i
225263
4/27/2017
075769 MAILFINANCE INC
N6508458
POSTAGE MACHINE LEASE 02/23/2
N16073386 POSTAGE MACHINE LE.
001.000.25.514.30.45.00
1,542.6(
10.3% Sales Tax
001.000.25.514.30.45.00
158.8£
Total:
1.701.4£
Page: 16
Packet Pg. 45
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
4.3.a
Page: 17
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amoun
225264
4/27/2017
020039 MCMASTER-CARR SUPPLY CO
23859888
WWTP: GASKETS,SAW,HOSE,COU
GASKETS,SAW,HOSE,COUPLINGS
423.000.76.535.80.31.00
200.7E
Freight
423.000.76.535.80.31.00
9.4'
24152398
WWTP: HOSE COUPLINGS, LINKS
HOSE COUPLINGS, LINKS
423.000.76.535.80.31.00
187.3E
Freight
423.000.76.535.80.31.00
47.5z
Total:
445.0E
225265
4/27/2017
075913 MCMILLEN JACOBS ASSOCIATES
56090003
E4MB.SERVICES THRU 3/31/17
E4MB.Services thru 3/31/17
016.000.66.518.30.41.00
470.0(
Total:
470.0(
225266
4/27/2017
069053 MICRO COM SYSTEMS LTD
16905
LG FORMAT SCANNING
LG FORMAT SCANNING
001.000.62.524.10.41.00
303.9�
225267 4/27/2017 069923 MOTION INDUSTRIES INC
225268 4/27/2017 025690 NOYES, KARIN
Total:
WA33-720849
WWTP: ELECTRIC MOTOR (CREDI'
ELECTRIC MOTOR-
423.000.76.535.80.48.00
10.3% Sales Tax
423.000.76.535.80.48.00
WA33-722724
WWTP: CREDIT AGAINST INV #WA:
Credit against Inv #WA33-720849. -
423.000.76.535.80.48.00
Total
000 00 729
PB MINUTES 4/12/17
PB MINUTES 4/12/17
001.000.62.558.60.41.00
000 00 730
HPC MINUTES 4/13/17
Page: 17
Packet Pg. 46
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
4.3.a
Page: 18
Bank code : usbank
Voucher Date Vendor Invoice PO # Description/Account Amoun
225268 4/27/2017 025690 NOYES, KARIN (Continued)
HPC MINUTES 4/13/17
001.000.62.558.60.41.00 140.0(
Total
225269 4/27/2017 070962 PAULSONS TOWING INC 113416
INV#113416 - EDMONDS PD
TOW 2003 HONDA PILOT #N/A
001.000.41.521.22.41.00
10.3% Sales Tax
001.000.41.521.22.41.00
113480
INV#113480 - EDMONDS PD
TOW 2000CHEV IMPALA#AYM6566
001.000.41.521.22.41.00
10.3% Sales Tax
001.000.41.521.22.41.00
Total
225270 4/27/2017 028860 PLATT ELECTRIC SUPPLY INC L761412
WWTP: SIE B02B025 BRKR
SIE B02B025 BRKR
423.000.76.535.80.48.00
Freight
423.000.76.535.80.48.00
10.3% Sales Tax
423.000.76.535.80.48.00
L782295
WWTP: COND BODY/COVER/GSKT
COND BODY/COVER/GSKT/CONN/(
423.000.76.535.80.48.00
10.3% Sales Tax
423.000.76.535.80.48.00
L790801
WWTP: LIQTITE & C-H DH323NRK
LIQTITE & C-H DH323NRK
423.000.76.535.80.48.00
10.3% Sales Tax
423.000.76.535.80.48.00
Total:
Page: 18
Packet Pg. 47
vchlist
04/27/2017 9:42:47AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice
PO # Description/Account
225271
4/27/2017
069198 PNCWA WESTERN WA REGION
2017-EDM
WWTP: 2017 MEMBERSHIP DUES
2017 Membership Dues for: John Cla
423.000.76.535.80.49.00
Total
225272
4/27/2017
073231 POLYDYNE INC
1131178
WWTP: CLARIFLOC
Clarifloc Polymer
423.000.76.535.80.31.51
Total
225273
4/27/2017
064088 PROTECTION ONE
291104
ALARM MONITORING - PARKS MAII
ALARM MONITORING FOR PARKS I
001.000.66.518.30.42.00
ALARM MONITORING FOR PARKS I
001.000.64.576.80.42.00
ALARM MONITORING FOR FIRE ST,
001.000.66.518.30.42.00
Total
225274
4/27/2017
070809 PUGET SOUND EXECUTIVE
17-1421
COURT SECURITY 04/03/2017-04/2'
COURT SECURITY 04/03/2017-04/2'
001.000.23.512.50.41.00
Total
225275
4/27/2017
075565 PVP COMMUNICATIONS
122042
INV#122042 - EDMONDS PD
HELMET COMMUNICATIONS KIT
001.000.41.521.71.35.00
Freight
001.000.41.521.71.35.00
Total:
225276
4/27/2017
030780 QUIRING MONUMENTS INC
00000172951
MARKER INSCRIPTION-HAIG
MARKER INSCRIPTION-HAIG
130.000.64.536.20.34.00
00000172952
MARKER INSCRIPTION-BAKKEN
MARKER INSCRIPTION-BAKKEN
4.3.a
Page: 19
Page: 19
Packet Pg. 48
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
4.3.a
Page: 20
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
0
Amoun m
225276
4/27/2017
030780 QUIRING MONUMENTS INC
(Continued)
130.000.64.536.20.34.00
125.0(
00000172953
SHUTTER/NICHE INSCRIPTION-FOI
SHUTTER/NICHE INSCRIPTION-FOI
0
130.000.64.536.20.34.00
L
125.0(
Total:
375.0( 0-
225277
4/27/2017
072725 SAGACITY CUSTOM PUBLISHING
2017-13556
TOURISM PROMOTION WA STATE
Tourism promotion ad in WA State
Y
120.000.31.575.42.41.40
2,394.0( y
Total:
2,394.0(
E
225278
4/27/2017
076017 SEATTLE HISTORIC WINDOW CO
324
MUSEUM WINDOW PROJECT
Museum Window Project
016.000.66.518.30.48.00
8,724.51 o
10.3% Sales Tax
79-
016.000.66.518.30.48.00
898.6< 0
Total:
9,623.1 i 0-
Q
225279
4/27/2017
070115 SHANNON & WILSON INC
96215
E4FC.SERVICES THRU 3/18/17
E4FC.Services thru 3/18/17
to
422.200.72.594.31.41.00
2,237.5( N
Total:
2,237.5(
r
225280
4/27/2017
068132 SHORELINE CONSTRUCTION CO
E4GB.Pmt 1 Final
E4GB.PMT 1 FINAL THRU 4/7/17
N
E4GB.Pmt 1 FINAL thru 4/7/17
423.200.75.594.35.65.00
114,432.4 1 N
E4GB.Ret 1
Y
423.200.223.400
-5,187.3: E
Total:
109,245.1' .m
U
225281
4/27/2017
075543 SNO CO PUBLIC DEFENDER ASSOC
1796
MAR 2017 PUBLIC DEFENSE SERV
MAR 2017 PUBLIC DEFENSE SERV
m
t
001.000.39.512.52.41.00
23,493.0�
Total:
23,493.0� M
Q
225282
4/27/2017
037375 SNO CO PUD NO 1
2002-0254-7
PEDEST CAUTION LIGHT 21930 95-
Page: 20
Packet Pg. 49
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
4.3.a
Page: 21
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
0
Amoun m
225282 4/27/2017 037375 SNO CO PUD NO 1 (Continued)
PEDEST CAUTION LIGHT 21930 95-
L
111.000.68.542.64.47.00
16.4<
2002-6027-1
YOST POOL
0
YOST POOL
L
001.000.64.576.80.47.00
625.4E 0-
2006-3860-9
OLD PUBLIC WORKS 200 DAYTON
c
OLD PUBLIC WORKS 200 DAYTON
f°
421.000.74.534.80.47.00
243.8E Y
2007-1403-8
SEAVIEW PARK
aUi
SEAVIEW PARK
U
001.000.64.576.80.47.00
13.6< E
2011-9708-4
SEAVIEW PARK
M
SEAVIEW PARK
,-
001.000.64.576.80.47.00
25.2E c
2012-3682-5
FISHING PIER
>
FISHING PIER
0
0
001.000.64.576.80.47.00
Q
92.3' 0-
2013-2711-1
PINE ST PARK
Q
PINE ST PARK
001.000.64.576.80.47.00
N
16.4z N
2015-5174-4
SNO-ISLE LIBRARY 650 MAIN ST / �
SNO-ISLE LIBRARY 650 MAIN ST / �
r
001.000.66.518.30.47.00
2,238.9� N
2015-7289-8
TRAFFIC LIGHT 117 3RD AVE S / ME
TRAFFIC LIGHT 117 3RD AVE S / ME
111.000.68.542.64.47.00
37.3E
2017-5147-6
TRAFFIC LIGHT 9932 220TH ST SW
E
TRAFFIC LIGHT 9932 220TH ST SW
111.000.68.542.64.47.00
56.4�
2017-8264-6
TRAFFIC LIGHT 901 WALNUT ST / �
TRAFFIC LIGHT 901 WALNUT ST / �
m
111.000.68.542.64.47.00
15.9:
2019-2988-2
WWTP: FLOW METER 8421 244TH
WWTP FLOW METER 8421 244TH :
Q
423.000.76.535.80.47.62
16.3,1
Page: 21
Packet Pg. 50
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
4.3.a
Page: 22
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
0
Amoun m
225282 4/27/2017 037375 SNO CO PUD NO 1 (Continued)
2019-4248-9
PUBLIC WORKS OMC 7110 210TH
PUBLIC WORKS OMC 7110 210TH
001.000.65.518.20.47.00
87.6 1 o
PUBLIC WORKS OMC 7110 210TH :
L
>+
111.000.68.542.90.47.00
c�
333.1 0-
PUBLIC WORKS OMC 7110 210TH
421.000.74.534.80.47.00
333.1 f°
PUBLIC WORKS OMC 7110 210TH :
Y
U
423.000.75.535.80.47.10
333.1 z
PUBLIC WORKS OMC 7110 210TH :
U
511.000.77.548.68.47.00
333.1 z E
PUBLIC WORKS OMC 7110 210TH ;
2
422.000.72.531.90.47.00
333.1E o
2022-5062-7
9TH/CASPER LANDSCAPED BED
9TH/CASPER LANDSCAPED BED
>
001.000.64.576.80.47.00
0
15.8E Q.
2022-9166-2
CIVIC CENTER & FIRE STATION #1 i
0-
CIVIC CENTER & FIRE STATION #1 �
Q
001.000.66.518.30.47.00
5,449.7E N
2023-8937-5
STREET LIGHT 7601 RIDGE WAY / I
N
STREET LIGHT 7601 RIDGE WAY / I
111.000.68.542.63.47.00
8.2( r
2028-0763-2
TRAFFIC LIGHT 8429 196TH ST SW
N
TRAFFIC LIGHT 8429 196TH ST SW
4
001.000.66.518.30.47.00
19.5z N
2030-9778-7
WWTP: 200 2NDAVE S-METER 100
Y
WWTP: 200 2ND AVE S / METER 10
E
423.000.76.535.80.47.61
27,629.3E 'co
2036-5215-1
FIVE CORNERS RESERVOIR 85191
FIVE CORNERS RESERVOIR 85191
421.000.74.534.80.47.00
280.5,
2202-1638-6
PEDEST CAUTION LIGHTS 8410 MF
PEDEST CAUTION LIGHTS 8410 MF
M
111.000.68.542.64.47.00 68.8E Q
Page: 22
Packet Pg. 51
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
4.3.a
Page: 23
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
Amoun
225282
4/27/2017
037375 037375 SNO CO PUD NO 1
(Continued)
Total:
38,624.0E
225283
4/27/2017
038300 SOUND DISPOSAL CO
104757
WWTP: MAR 2017 ROLLOFF ASH C
Mar 2017 Ash Disposal
423.000.76.535.80.47.65
4,464.3'
Total:
4,464.3'
225284
4/27/2017
076013 THE DAVEY TREE EXPERT CO
911076372
UFMP
UFMP
001.000.62.558.60.41.00
7,351.0(
Total:
7,351.0(
225285
4/27/2017
070744 TIGER OAK MEDIA
2017-182089
TOURISM PROMOTION AD SEATTLI
Tourism promotion ad Seattle Magazi
120.000.31.575.42.41.40
1,500.0(
Total:
1,500.0(
225286
4/27/2017
063939 TYLER TECHNOLOGIES INC
045-184456
EDEN MEBT REPORT SOFTWARE I
EDEN MEBT report software change
512.000.31.518.88.41.00
750.0(
Total:
750.0(
225287
4/27/2017
067865 VERIZON WIRELESS
9783844363
C/A671247844-00001
Cell Service-Eng
001.000.67.518.21.42.00
96.2E
Cell Service Fac-Maint
001.000.66.518.30.42.00
112.3E
Cell Service-PD
001.000.41.521.22.42.00
288.0E
Cell Service-PD 104 Fund
104.100.41.521.21.42.00
133.8,
Cell Service-PW Street
111.000.68.542.90.42.00
18.7�
Cell Service-PW Street/Storm
111.000.68.542.90.42.00
18.6�
Cell Service-PW Street/Storm
Page: 23
Packet Pg. 52
vchlist
04/27/2017 9:42:47AM
Voucher List
City of Edmonds
4.3.a
Page: 24
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
0
Amoun m
225287
4/27/2017
067865 VERIZON WIRELESS
(Continued)
422.000.72.531.90.42.00
18.6E
Cell Service-PW Water
421.000.74.534.80.42.00
57.5' o
Cell Service-PW Sewer
L
>+
423.000.75.535.80.42.00
c�
79.6E 0-
Cell Service-WWTP
c
423.000.76.535.80.42.00
18.7( f°
Total:
842.6'
m
225288
4/27/2017
067195 WASHINGTON TREE EXPERTS
117-244
DAYTON ST PLAZA STUMP GRIND
U
DAYTON ST PLAZA STUMP GRIND
E
132.000.64.594.76.65.00
220.0( .2
9.8% Sales Tax
,-
132.000.64.594.76.65.00
21.5E 0
117-249
5TH & MAIN PRUNING
0
5TH & MAIN PRUNING
0
L
001.000.64.576.80.48.00
1,300.0( a
9.8% Sales Tax
Q
001.000.64.576.80.48.00
127.4( cfl
Total:
1,668.9E N
225289
4/27/2017
064800 WEHOP
2569
INVOICE633671 SURFINIAHEARTE
r-
INVOICE 633671 SURFINIA HEARTE
r
001.000.64.576.81.31.00
-2.71 N
635021
FLOWER PROGRAM: PLANTS, TAG
o
FLOWER PROGRAM: PLANTS, TAG
N
125.000.64.576.80.31.00
496.1'
635042
FLOWER PROGRAM: PLANTS
E
FLOWER PROGRAM: PLANTS
2
U
125.000.64.576.80.31.00
165.1 r
Total:
658.4E 00i
E
225290
4/27/2017
073137 WELCH-LANG, CAROLE
5275 FUN FACTORY
5275 FUN FACTORY INSTRUCTION
5275 FUN FACTORY INSTRUCTION
r°
001.000.64.571.22.41.00
648.0( Q
Page: 24
Packet Pg. 53
vchlist
04/27/2017 9:42:47AM
Bank code : usbank
Voucher Date Vendor
225290 4/27/2017 073137 WELCH-LANG, CAROLE
Voucher List
City of Edmonds
Invoice
(Continued)
5277 FUN FACTORY
225291 4/27/2017 075940 WESTERN WASHINGTON UNIVERSITY RA6984
225292 4/27/2017 064008 WETLANDS & WOODLANDS 19759
82 Vouchers for bank code : usbank
82 Vouchers in this report
PO # Description/Account
5277 FUN FACTORY INSTRUCTION
5277 FUN FACTORY INSTRUCTION
001.000.64.571.22.41.00
Total
SUSTAINABLE CITIES PARTNERSH
SUSTAINABLE CITIES PARTNERSH
001.000.62.558.60.41.00
Total
MINI PARK LANDSCAPE IMPROVEN
MINI PARK LANDSCAPE IMPROVEN
125.000.64.576.80.31.00
Total
Bank total :
Total vouchers :
4.3.a
Page: 25
0
Amoun m
U
a�
L
648.0( o
L
1,296.0(
a
c
M
16,374.6, Y
16,374.6: y
t
E
777.6,
777.6: 0
548,334.2( p
L
Q
548,334.21 Q
to
N
O
N
r
ti
N
O
N
Y
V
E
V
r
C
E
L
0
2
Page: 25
Packet Pg. 54
a+
a
4.3.b
PROJECT NUMBERS (By Project Title)
Project
Engineerin
Accounting
Project
Funding
Protect Title
Number
Number
STM
12th Ave & Sierra Stormwater System Improvements
c484
E51FE
STR
15th St. SW Walkway (Edmonds Way to 8th Ave)
c424
E3DC
STM
183rd PI SW Storm Repairs
c491
E61FE
SWR
2013 Sanitary Sewer Pipe Rehabilitation
c390
E2GB
SWR
2013 Sewerline Replacement Project
c398
E3GA
STR
2014 Chip Seals
c451
E4CB
STM
2014 Drainage Improvements
c433
E41FA
STM
2014 Lake Ballinger Associated Projects
c436
E4FD
STR
2014 Overlay Program
c438
E4CA
WTR
2014 Waterline Overlays
c452
E4CC
STM
2015 Citywide Drainage Improvements/Rehab Projects
c466
E51FA
STR
2015 Overlay Program
c463
E5CA
SWR
2015 Sewerline Overlays
i007
E5CC
SWR
2015 Sewerline Replacement Project
c441
E4GA
STR
2015 Traffic Calming
c471
E5AB
WTR
2015 Waterline Overlays
c475
E5CB
WTR
2015 Waterline Replacement Program
c440
E4JB
STR
2016 Curb Ramp Upgrades
i016
E6DC
STR
2016 Overlay Program
i008
E6CA
SWR
2016 Sanitary Sewer Replacement Projects
c469
E5GA
SWR
2016 Sewerline Overlays
i010
E6CC
WTR
2016 Water Comp Plan Update
c460
E4JC
WTR
2016 Waterline Overlays
i009
E6CB
WTR
2016 Waterline Replacement Projects
c468
E5JA
STR
2017 Curb Ramp Upgrades
i022
E7DA
STR
2017 Minor Sidewalk Program
i023
E7DB
STR
2017 Overlay Program
i018
E7CA
SWR
2017 Sanitary Sewer Replacement Project
i013
E6GA
SWR
2017 Sewerline Overlays
i020
E7CC
STR
2017 Traffic Calming
i021
E7AA
WTR
2017 Waterline Overlays
i019
E7CB
WTR
2017 Waterline Replacement Projects
i014
E6J13
SWR
2018/19 Sewerline Replacement Project
c492
E6GC
WTR
2018/19 Waterline Replacement Project
c493
E6JC
Revised 4/26/2017 Packet Pg. 55
4.3.b
PROJECT NUMBERS (By Project Title)
Project
Engineerin
Accounting
Project
Funding
Protect Title
Number
Number
STR
220th Street Overlay Project
c462
E4CD
STM
224th & 98th Drainage Improvements
c486
E6FB
WTR
224th Waterline Relocation (2013)
c418
E3J13
STR
228th St. SW Corridor Improvements
i005
E7AC
STR
236th St. SW Walkway (Edmonds Way to Madrona School)
c425
E3DD
STR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
STR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
STM
3rd Ave Rain Gardens
i012
E6FC
STR
76th Ave W at 212th St SW Intersection Improvements
c368
E1 CA
STR
9th Avenue Improvement Project
c392
E2AB
FAC
AN Upgrades - Council Chambers
c476
E5LA
STR
ADA Curb Ramp Upgrades along 3rd Ave S
c426
E3DE
STR
ADA Transition Plan
s016
E6DB
STR
Bikelink Project
c474
E5DA
PRK
City Spray Park
c417
E4MA
SWR
Citywide CIPP Sewer Rehab Phase I
c456
E4GB
SWR
Citywide CIPP Sewer Rehab Phase II
c488
E6GB
STR
Citywide Protected/Permissive Traffic Signal Conversion
i015
E6AB
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
E5J13
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
E1 FM
PM
Dayton Street Plaza
c276
E7MA
STM
Dayton Street Storm Improvements (6th Ave - 8th Ave)
c472
E5FC
STM
Dayton Street Stormwater Pump Station
c455
E4FE
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
STM
Edmonds Marsh Feasibility Study
c380
E2FC
General
Edmonds Waterfront Access Analysis
c478
E5DB
FAC
ESCO III Project
c419
E3LB
PRK
FAC Band Shell Replacement
c477
E6MB
WTR
Five Corners Reservoir Re -coating
c473
E5KA
STR
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA
PM
Fourth Avenue Cultural Corridor
c282
E8MA
STR
Hwy 99 Access Management Improvements
s014
E6AA
STR
Hwy 99 Enhancements (Phase III)
c405
E2AD
SWR
Lake Ballinger Trunk Sewer Study
s011
E5GB
Revised 4/26/2017 Packet Pg. 56
4.3.b
PROJECT NUMBERS (By Project Title)
Project
Engineerin
Accounting
Project
Funding
Protect Title
Number
Number
STM
LID Retrofits Perrinville Creek Basin
c434
E4FB
SW R
Lift Station #1 Basin & Flow Study
c461
E4GC
STR
Minor Sidewalk Program
i017
E6DD
STM
North Talbot Road Drainage Improvements
c378
E21FA
STM
Northstream Culvert Repair Under Puget Drive
i011
E61FA
STM
Northstream Pipe Abandonment on Puget Drive
c410
E3FE
STM
NPDES (Students Saving Salmon)
m013
E7FG
STM
OVD Slope Repair & Stabilization
m105
E7FA
STM
Perrinville Creek Culvert Replacement
c376
E1 FN
STM
Perrinville Creek Stormwater Flow Reduction Retrofit Study
c408
E3FC
FAC
Public Safety Controls System Upgrades
c444
E4LA
STM
Seaview Park Infiltration Facility
c479
E5FD
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
STR
SR104 Corridor Transportation Study
c427
E3AB
STR
SR104/City Park Mid -Block Crossing
c454
E4DB
UTILITIES
Standard Details Updates
solo
E5NA
STM
Storm Drain Improvements @ 9510 232nd St. SW
c495
E7FB
STM
Storm Drainage Improvements - 88th & 194th
c429
E3FG
STM
Stormwater Comp Plan Update
s017
E6FD
STR
Sunset Walkway Improvements
c354
E1 DA
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
STM
SW Edmonds-1 05th/l 06th Ave W Storm Improvements
c430
E3FH
STR
Trackside Warning System
c470
E5AA
STR
Train Trench - Concept
c453
E4DA
STR
Transportation Plan Update
c391
E2AA
STM
Update Stormwater Management Code & Associated Projects
c467
E5FB
UTILITIES
Utility Rate Update
s013
E6JA
PRK
Veteran's Plaza
c480
E6MA
STM
Video Assessment of Stormwater Lines
c459
E4FF
STM
Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
WWTP
WWTP Outfall Pipe Modifications
c481
E5HA
PRK
Yost Park Spa
c494
E6MC
Revised 4/26/2017 Packet Pg. 57
4.3.b
PROJECT NUMBERS (By Engineering Number)
Engineering
Protect
Protect
Accounting
Funding
Number
Number
Protect Title
STR
_ E1AA
c342
Fi1&.QQrneL§.JRoundabgut (212th Street SW @ 84t
STR
E1CA
c368
76th Ave W at 212th St SW Intersection Improvements
unset Walkway Improvements
STM
ElFM
c374
Dayton Street & SR104 Storm Drainage Alternatives
c376
Perrinville Creek Culvert Replacement
STR
E2AA
c391
Transportation Plan Update
venue provement Project
STR
E2AD
c405
Hwy 99 Enhancements (Phase III)
MELE2FA
c318
North Talbot Road Drainage Improvements
STM
E2FB
c379
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
E2FC
d P
Edmonds J J116kility Study
SWR
E2GB
c390
2013 Sanitary Sewer Pipe Rehabilitation
04 Corrido sportation Stu
STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave)
15th St. SW Walkway (Edmonds Way to 8th Avg
STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School)
DA Curb Ramp Upgrades along 3rd Ave
STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study
c410
Northstream Pipe Abandonment on Puget Drive
STM
E3FG
_ c429
Storm Drainage Improvements - 88th & 194th
E3FH
� �dmq j;105th/106th Av
SWR
E3GA
c398
2013 Sewerline Replacement Project
WTR
E3,
224th Waterline Relocation (201
FAC
E3LB
c419
ESCO III Project
STR
E4CA
c438
2014 Overlay Program
STR
E4CB
c451
2014 Chip Seals
2014 Waterline Overlays
STR
E4CD
c462
220th Street Overlay Project
c453
Train Trench - Concept
STR
E4DB
c454
SR104/City Park Mid -Block Crossing
E4FA
STM
E4FB
c434
LID Retrofits Perrinville Creek Basin
c435
Willow Creek Daylighting/Edmonds Marsh Restoration
STM
E4FD
c436
2014 Lake Ballinger Associated Projects
Revised 4/26/2017 Packet Pg. 58
4.3.b
PROJECT NUMBERS (By Engineering Number)
Engineering
Protect
Funding Number
STM E4FE
STM E4FF
Protect
Accounting
Number
c455
c459
Protect Title
Dayton Street StormwatggWp
Video Assessment of Stormwater Lines
' SWW
E4GA
IWO15
Sewerline Replacement Proje
SWR
E4GB
c456
Citywide CIPP Sewer Rehab Phase I
SWR
Lift Station #1 Basin & Flow Study
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
WTR
2015 Waterline Replacement Program
WTR
E4JC
c460
2016 Water Comp Plan Update
c444
Public Safety Controls System Upgrades
PRK
E4MA
c417
City Spray Park
Edmonds Fichin-
STR
E5AA
c470
Trackside Warning System
STR
01 affic Calmi
STR
E5CA
c463
2015 Overlay Program
WTR
L
2015 Waterline Overlays
SWR
E5CC
i007
2015 Sewerline Overlays
5DA
Bikelink Projec
General
E5DB
c478
Edmonds Waterfront Access Analysis
E5FA
c466
015 Citywide Drainage Improvements/Rehab Projects
STM
E5FB
c467
Update Stormwater Management Code & Associated Projects
E5FC
rovements (6th Ave - 8th Ave)
STM
E51FD
c479
Seaview Park Infiltration Facility
STM
r
12th Ave & Sierra Stormwater System Improvements
SWR
E5GA
c469
2016 Sanitary Sewer Replacement Projects
SWR
E5GB
Lake Ballinger Trunk Sewer Study
WWTP
E5HA
c481
WWTP Outfall Pipe Modifications
16 Waterline Replaceme
WTR
E5JB
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
WTR
E5KA
c473
Five Corners Reservoir Re-coatin
FAC
E5LA
c476
AN Upgrades - Council Chambers
UTILITIE
ails Update
STR
E6AA
s014
Hwy 99 Access Management Improvements
STR
i015
Citywide Protected/Permissive Traffic Signal Conversion
STR
E6CA
i008
2016 Overlay Program
Revised 4/26/2017 Packet Pg. 59
4.3.b
PROJECT NUMBERS (By Engineering Number)
Engineering
Protect
Protect
Accounting
Funding
Number
Number
Protect Title
WTR
E6CB
i009
2016 Waterline Overlays
SWR
E6CC
i010
2016 Sewerline Overlays
STR
238th St. SW Walkway (Edmonds Way to Hwy 99)
STR
E6DB
s016
ADA Transition Plan
STR
E6DC
i016
A016 Curb Ramp Upgrades
STR
E6DD
i017
Minor Sidewalk Program
Northstream Culvert Repair Under Puget Drive
STM
E6FB
c486
224th & 98th Drainage Improvements
3rd Ave Rain Gardens
STM
E6FD
s017
Stormwater Comp Plan Update
1
SWR
E6GA
i013
2017 Sanitary Sewer Replacement Project
SWR
E6GB
Citywide CIPP Sewer Rehab Phase
SWR
E6GC
c492
2018/19 Sewerline Replacement Project
UTILITIES
s013
Utility Rate Update
WTR
E6JB
i014
2017 Waterline Replacement Projects
E6JC
2018/19 Waterline Replacement Project
PRK
E6MA
c480
Veteran's Plaza
E6MB
c477
FAC Band Shell Replacement
PRK
E6MC
c494
Yost Park Spa
STR
&MULA
i021
STR
E7AC
i005
228th St. SW Corridor Improvements
STR
i018
2017 Overlay Progra
WTR
E7CB
i019
2017 Waterline Overlays
SWR
E7CC
2017 Sewerline Overlays
STR
E7DA
i022
2017 Curb Ramp Upgrades
017 Minor Sidewalk Program"
STM
E7FA
m105
OVD Slope Repair & Stabilization
c495
torm Drain Improvements @ 9510 232nd St. SW
STM
E7FG
m013
NPDES (Students Saving Salmon)
Dayton Street Plaza
PM
E8MA
c282
Fourth Avenue Cultural Corridor
Revised 4/26/2017 Packet Pg. 60
4.3.b
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Protect Title
PM
E7MA
c276
Dayton Street Plaza
PM
E8MA
c282
Fourth Avenue Cultural Corridor:
.y
STR
E1AA
c342
Five Corners Roundabout (212th Street SW @ 84th Avenue
W) a
STR
E1 DA
c354
Sunset Walkway Improvements
a�
STR
E1CA
c368
76th Ave W at 212th St SW Intersection Improvements
L
STM
E1 FM
c374
Dayton Street & SR104 Storm Drainage Alternatives
0
L
STM
E1FN
c376
Perrinville Creek Culvert Replacement
a
STM
E2FA
c378
North Talbot Road Drainage Improvements
c
M
STM
E2FB
c379
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System Y
STM
E2FC
c380
Edmonds Marsh Feasibility Study
SWR
E2GB
c390
2013 Sanitary Sewer Pipe Rehabilitation
E
STR
E2AA
c391
Transportation Plan Update
STR
E2AB
c392
9th Avenue Improvement Project
0
'E
SWR
E3GA
c398
2013 Sewerline Replacement Project
0
a
STR
E2AD
c405
Hwy 99 Enhancements (Phase III)
a
STM
E3FC
c408
Perrinville Creek Stormwater Flow Reduction Retrofit Study
N
STM
EYE
c410
Northstream Pipe Abandonment on Puget Drive
0
Pk
ti
PRK
E4MA
c417
City Spray Park
7
ti
N
WTR
E3J13
c418
224th Waterline Relocation (2013)
0
FAC
E3LB
c419
ESCO III Project
STR
E3DB
c423
238th St. SW Walkway (100th Ave to 104th Ave)
m
E
STR
E3DC
c424
15th St. SW Walkway (Edmonds Way to 8th Ave)
?
0
L
STR
E3DD
c425
236th St. SW Walkway (Edmonds Way to Madrona School)
a
a�
STR
E3DE
c426
ADA Curb Ramp Upgrades along 3rd Ave S
w
STR
E3AB
c427
SR104 Corridor Transportation Study
m
STM
E3FG
c429
Storm Drainage Improvements - 88th & 194th
a
m
STM
E3FH
c430
SW Edmonds-105th/106th Ave W Storm Improvements
STM
E4FA
c433
2014 Drainage Improvements
STM
E4FB
c434
LID Retrofits Perrinville Creek Basin
STM
E4FC
c435
Willow Creek Daylighting/Edmonds Marsh Restoration
Q
STM
E4FD
c436
2014 Lake Ballinger Associated Projects
STR
E4CA
c438
2014 Overlay Program
WTR
E4JB
c440
2015 Waterline Replacement Program
SWR
E4GA
c441
2015 Sewerline Replacement Project
Revised 4/26/2017
Packet Pg. 61
4.3.b
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Protect Title
FAC
E4MB
c443
Edmonds Fishing Pier Rehab
FAC
E4LA
c444
Public Safety Controls System Upgrades
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
N
a
STR
E4CB
c451
2014 Chip Seals
a�
WTR
E4CC
c452
2014 Waterline Overlays
L
STR
E4DA
c453
Train Trench - Concept
0
L
STR
E4DB
c454
SR104/City Park Mid -Block Crossing
a
STM
E4FE
c455
Dayton Street Stormwater Pump Station
M
SWR
E4GB
c456
Citywide CIPP Sewer Rehab Phase I
Y
STM
E4FF
c459
Video Assessment of Stormwater Lines
WTR
E4JC
c460
2016 Water Comp Plan Update
E
SWR
E4GC
c461
Lift Station #1 Basin & Flow Study
STR
E4CD
c462
220th Street Overlay Project
0
STR
E5CA
c463
2015 Overlay Program
0
STM
E5FA
c466
2015 Citywide Drainage Improvements/Rehab Projects
a
STM
E5FB
c467
Update Stormwater Management Code & Associated Projects N
WTR
E5JA
c468
2016 Waterline Replacement Projects
0
Pk
ti
SWR
E5GA
c469
2016 Sanitary Sewer Replacement Projects
7
ti
STR
E5AA
c470
Trackside Warning System
0
STR
E5AB
c471
2015 Traffic Calming
STM
E5FC
c472
Dayton Street Storm Improvements (6th Ave - 8th Ave)
m
E
WTR
E5KA
c473
Five Corners Reservoir Re -coating
?
0
L
STR
E5DA
c474
Bikelink Project
a
a�
WTR
E5CB
c475
2015 Waterline Overlays
w
FAC
E5LA
c476
AN Upgrades - Council Chambers
m
PRK
E6MB
c477
FAC Band Shell Replacement
a
m
General
E5DB
c478
Edmonds Waterfront Access Analysis
STM
E5FD
c479
Seaview Park Infiltration Facility
PRK
E6MA
c480
Veteran's Plaza
WWTP
E5HA
c481
WWTP Outfall Pipe Modifications
Q
WTR
E5JB
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
STM
E5FE
c484
12th Ave & Sierra Stormwater System Improvements
STR
E6DA
c485
238th St. SW Walkway (Edmonds Way to Hwy 99)
STM
E6FB
c486
224th & 98th Drainage Improvements
Revised 4/26/2017
Packet Pg. 62
4.3.b
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Protect Title
SWR
E6GB
c488
Citywide CIPP Sewer Rehab Phase II
STM
E6FE
c491
183rd PI SW Storm Repairs
SWR
E6GC
c492
2018/19 Sewerline Replacement Project
WTR
E6JC
c493
2018/19 Waterline Replacement Project
PRK
E61VIC
c494
Yost Park Spa
STM
E7FB
c495
Storm Drain Improvements @ 9510 232nd St. SW
STR
E7AC
i005
228th St. SW Corridor Improvements
SWR
E5CC
i007
2015 Sewerline Overlays
STR
E6CA
i008
2016 Overlay Program
WTR
E6CB
i009
2016 Waterline Overlays
SWR
E6CC
i010
2016 Sewerline Overlays
STM
E6FA
i011
Northstream Culvert Repair Under Puget Drive
STM
E61FC
i012
3rd Ave Rain Gardens
SWR
E6GA
i013
2017 Sanitary Sewer Replacement Project
WTR
E6JB
i014
2017 Waterline Replacement Projects
STR
E6AB
i015
Citywide Protected/Permissive Traffic Signal Conversion
STR
E6DC
i016
2016 Curb Ramp Upgrades
STR
E6DD
i017
Minor Sidewalk Program
STR
E7CA
i018
2017 Overlay Program
WTR
E7CB
i019
2017 Waterline Overlays
SWR
E7CC
i020
2017 Sewerline Overlays
STR
E7AA
i021
2017 Traffic Calming
STR
E7DA
i022
2017 Curb Ramp Upgrades
STR
E7DB
i023
2017 Minor Sidewalk Program
STM
E71FG
m013
NPDES (Students Saving Salmon)
STM
E7FA
m105
OVD Slope Repair & Stabilization
UTILITIES
E5NA
solo
Standard Details Updates
SWR
E5GB
s011
Lake Ballinger Trunk Sewer Study
UTILITIES
E6JA
s013
Utility Rate Update
STR
E6AA
s014
Hwy 99 Access Management Improvements
STR
E6DB
s016
ADA Transition Plan
STM
E61FD
s017
Stormwater Comp Plan Update
Revised 4/26/2017 Packet Pg. 63
PROJECT NUMBERS (By Funding)
4.3.b
Protect Engineerin
Accounting
Project
Funding
Protect Title
Number
Number
FAC
AN Upgrades - Council Chambers
qq
c476
E5LA
FAC
Edmonds Fishing Pier Reh
AL
E41VIB
FAC
ESCO III Project
c419
E31-13
Public Safety Controls System Upgrades
General
Edmonds Waterfront Access Analysis
c478
E5DB
Dayton greet Plaza
PM
Fourth Avenue Cultural Corridor
c282
E81VIA
City Spray Park
E4MA
PRK
FAC Band Shell Replacement
c477
E61VIB
�an'sdWa
INAA
PRK
Yost Park Spa
c494
E61VIC
STM12thlWpe
&Sierra Stormwater System Improvements
c484
STM
183rd PI SW Storm Repairs
c491
E6FE
STM
2214 Drainage Improvements
3
STM
2014 Lake Ballinger Associated Projects
c436
E4FD
STM
2015 Citywide Drainage Improvements/Rehab Projects
c46
STM
224th & 98th Drainage Improvements
c486
E6FB
STM
3rd Ave Rain Gardens
i012
E6FC
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
E1 FM
TM
Dayton Street Storm Improvements (6th Ave - 8th Ave)
STM
Dayton Street Stormwater Pump Station
c455
E4FE
TM
Edmonds Marsh Feasibility Study=
c380
E2FC
STM
LID Retrofits Perrinville Creek Basin
c434
E4FB
albot Road provement
c378
STM
Northstream Culvert Repair Under Puget Drive
i011
E6FA
STM
Northstream Pipe Abandonment on Puget Drive
c410
_
STM
NPDES (Students Saving Salmon)
m013
E7FG
MOVD
Slope Repair & Stabilization
m105
STM
Perrinville Creek Culvert Replacement
c376
E1 FN
STM
Perrinville Creek Stormwater Flow Reduction Retrofit Study
c408
STM
Seaview Park Infiltration Facility
c479
E5FD
Dr�rement t. SW
c495
_
STM
Storm Drainage Improvements - 88th & 194th
c429
E3FG
Stormwater Comp Plan Update=
s017
E6FD
Revised 4/26/2017 Packet Pg. 64
PROJECT NUMBERS (By Funding)
4.3.b
Funding Protect Title
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
SW Edmonds-i5th/106th Ave W Storm Improvement
STM Update Stormwater Management Code & Associated Projects
Video Assessment of Stormwater Li
STM Willow Creek Daylighting/Edmonds Marsh Restoration
SIV 15th St. SV*Valkway (Edmonds Way to 8th Ave)
STR 2014 Chip Seals
2014 Overlay Program
STR 2015 Overlay Program
SJ& 2015
STR 2016 Curb Ramp Upgrades
2016 Overlay Program 1�
STR 2017 Curb Ramp Upgrades
dewalk Program
STR 2017 Overlay Program
STR 201Wraffic Calming
Protect Engineerin
Accounting Project
Number Number
c379 E2FB
c430
c467 E5FB
c45
c435 E4FC
cJ
c451
E4CB
c43
E4CA
c463 E5CA
c471
i016 E6DC
i008
i022 E7DA
i023
i018 E7CA
STR 220th Street Overlay Project c462 E4CD
STR 228th St. S\OLCorridor Improvements
STR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD
STR 238th St. SW Walkway (100th Ave to 104th Ave
STR 238th St. SW Walkway (Edmonds Way to Hwy 99)
W76th Ave W at 212th St SW Intersection Improvements
STR 9th Avenue Improvement Project
urb Ramp Upgrades along 3rd Ave S
STR ADA Transition Plan
Bikelink Project I
STR Citywide Protected/Permissive Traffic Signal Conversion
2th
STR Hwy 99 Access Management Improvements
wy 99 Enhancements (Phase III)
STR Minor Sidewalk Program
STR SR104 Corridor Transportation Study
STR SR104/City Park Mid -Block Crossing
STR Sunset Walkway Improvements
c485 E6DA
Xc36
c392 E2AB
s016 E6DB
i015
E6AB
s014
E6AA
i017
E6DD
c454 E4DB
c354
Revised 4/26/2017 Packet Pg. 65
PROJECT NUMBERS (By Funding)
4.3.b
Funding
Proiect Title
STR
Trackside Warning System
rench - ConceQM
STIR
Transportation Plan Update
2013 Sanitary Sewer Pipe Rehabilitation
SWR
2013 Sewerline Replacement Project
ML
15 Sewerline Overlays
SWR
2015 Sewerline Replacement Project
Moor2016
Sanitary Sewer Replacement Projects
SWR
2016 Sewerline Overlays
SWR
2017 Sanitary Sewer Replacement Project
Protect
Engineerin
Accounting
Proiect
Number
Number
c470
E5AA
c453
c391 E2AA
c390 E2GB
c398 E3GA
i007
c441 E4GA
c46 A
i010 E6CC
E6GA
SWR 2017 Sewerline Overlays i020 E7CC
_ 2018/19 Sewerline Replacen Aroje-`
SWR Citywide CIPP Sewer Rehab Phase I
Citywide CIPP Sewer Rehab Phase II
SWR Lake Ballinger Trunk Sewer Study
Lif�1 B
UTILITIES Standard Details U
Utility Rate U
c456 E4GB
c488
s011 E5GB
AM61 E4G(�M
solo E5NA
E6JA
WTR
2014 Waterline Overlays
c452 E4CC
TR
EEKE5CB
WTR
2015 Waterline Replacement Program
c440 E4J13
TR
2016 Water Comp Plan Update11111110
WTR
2016 Waterline Overlays
i009 E6CB
(VTR
2016 Waterline Replacement Projects
Im E5JA
WTR 2017 Waterline Overlays
T
aterline Replacement&roje=
WTR 2018/19 Waterline Replacement Project
WTR 224th Waterline Relocation (2013)
IW
WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
Five Corners Reservoir Re -coating
WWTP Sewer Outfall Groundwater Monitoring
e Modifications
i019 E7CB
c493 E6JC
c482 E5,113
c446 E4HA
c481
Revised 4/26/2017
Packet Pg. 66
Hour Type Hour Class
190 REGULAR HOURS
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 859 (04/01/2017 to 04/15/2017)
Description
REGULAR HOURS
Hours
M
Amount
830.60
0.00 $830.60
Total Net Pay: $703.62
4.3.c
04/27/2017 Packet Pg. 67
4.4
City Council Agenda Item
Meeting Date: 05/2/2017
Wastewater Treatment, Disposal and Transport Contract Extension
Staff Lead: Phil Williams
Department: Public Works & Utilities
Preparer: Scott Passey
Background/History
This item was presented to the City Council on April 25, 2017. Council directed that it be included on the
following consent agenda for approval.
Staff Recommendation
Staff recommend that the City Council approve the Wastewater Treatment, Disposal and Transport
Contract Extension. The length of the contract term, the vital importance of services involved, and the
size of financial commitments of the contract suggest this item should be placed on the regular Council
agenda calendar for April 18th
Narrative
In 1988 the City of Edmonds entered into an agreement with Olympic View Water and Sewer District,
Ronald Sewer District and the City of Mountlake Terrace to upgrade the WWTP to Secondary Treatment.
The agreement focused on financing and building the new plant. It also determined the ownership
interest of each Partner and their capital contribution rate. It also defines a process to ensure Partners
pay their share of operating expenses based on their annual measured flows to the facility. In addition
the contract defines the role and responsibility of the Oversight Committee which is composed of 1
member from each Partner organization. The agreement will expires in May, 2018 and will need to be
replaced with an updated version or extended under the existing terms before that date.
The Oversight Committee has worked diligently over the past few years to develop new contract
language that addresses a variety issues that have changed during the last 29 years. These include new
regulatory requirements, improved pre-treatment processes, holding each Partner responsible for their
own conveyance system upgrades and repairs, and clarification of some past ambiguities within the
contract. As the Oversight Committee entered into the final stages of contract review and re -drafting
concerns arose regarding the City of Shoreline's assumption of Ronald Sewer District and their intention
to take over the Pt. Wells area (currently within the service area of Olympic View Water and Sewer
District). These issues have brought the parties to an impasse on the re -negotiation of the existing
contract. A general agreement has been reached, however, to extend the existing contract for two
additional years to allow continued discussion and/or continued legal action to further clarify a path
forward.
Staff is recommending the City sign a 2-year contract extension to provide this additional time. By then,
if the courts have not already decided the issues being litigated we would at least be able to deal
Packet Pg. 68
4.4
directly with Shoreline rather than indirectly dealing with Shoreline through Ronald's board of directors
and General Manager.
Attachments:
Addend um-COE+COM+Oly View WS+Ronald W PSA
Packet Pg. 69
4.4.a
ADDENDUM FOR PROFESSIONAL SERVICES AGREEMENT
Wastewater Treatment, Disposal and Transport
WHEREAS, the City of Mountlake Terrace, Olympic View Water and Sewer District, and
Ronald Sewer District (the "Participants") and the City of Edmonds (the "City"), (collectively
the "Parties"), all municipal corporations of the State of Washington, entered into an underlying
Agreement for wastewater treatment, disposal and transport, for a term of thirty (30) years, from
May 17, 1988 to May 17, 2018; and
WHEREAS, the City has requested that the term set forth in the underlying Agreement be
extended two (2) years to allow time for issues between the Parties to be resolved ;
NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and
among the Parties hereto as follows:
1. The underlying Agreement of May 17, 1988 among the Parties, incorporated by
this reference as fully as if herein set forth, is amended in, but only in, the following respects:
1.1 Term of Agreement: To extend this Agreement to May 17, 2020.
2. In all other respects, the underlying Agreement among the Parties shall remain in
full force and effect, amended as set forth herein, but only as set forth herein.
DATED this day of 52017.
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CITY OF EDMONDS
CITY OF MOUNTLAKE TERRACE
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Packet Pg. 70
ADDENDUM FOR PROFESSIONAL SERVICES AGREEMENT
4.4.a
Wastewater Treatment, Disposal and Transport
OLYMPIC VIEW WATER AND
SEWER DISTRICT
By:
Title:
ATTEST/AUTHENTICATED:
By:
Title:
APPROVED AS TO FORM:
By:
Title:
RONALD SEWER DISTRICT
By:
Title:
ATTEST/AUTHENTICATED:
By:
Title:
APPROVED AS TO FORM:
By:
Title:
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Packet Pg. 71
4.5
City Council Agenda Item
Meeting Date: 05/2/2017
Authorization to award a construction contract for the 2017 Sanitary Sewer Replacement Project to
Shoreline Construction
Staff Lead: Rob English
Department: Engineering
Preparer: Rob English
Background/History
On April 18, 2017, staff presented this item to the City Council and it was forwarded to the consent
agenda for approval.
Staff Recommendation
Award the construction contract to Shoreline Construction in the amount of $924,171.71 and authorize
a $92,400 management reserve for changes and unforeseen conditions during construction.
Narrative
On April 18, 2017, the City received five bids for the 2017 Sanitary Sewer Replacement Project. The bids
ranged from a low of $924,172 to a high of $1,494,765. Shoreline Construction submitted the low
responsive bid in the amount of $924,171.71. The engineer's estimate was $1,178,805. A review of the
low bidder's record has been completed, and responses are positive.
The project is part of the City's program to replace/repair and upgrade existing sewerlines at various
locations around the City that are reaching the end of their useful service life, are undersized and unable
to meet current requirements, or has some other existing system deficiency. The project will replace
approximately 2,500 linear feet of 10-inch diameter concrete sewerline with 18-inch diameter PVC
pipeline.
The proposed construction budget and funding are shown in Exhibit B. The project costs are being
funded by the 423 Sewer Utility Fund. A 10% management reserve is proposed for changes and
unforeseen conditions during construction.
Attachments:
Exhibit A - Bid Summary
Exhibit B - Budget & Funding Summary
Packet Pg. 72
4.5.a
Y CITY OF EDMONDS
PROJECT NAME: 2017 Sanitary Sewer Replacement PROJECT No.: E6GA City No.: i013
Fst. L890
Bid Date: 4/18/2017
Bid Time: 2:00pm
Engineer's Estimate: $1,178,805
CONTRACTOR
BID TOTAL
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Shoreline Construction Co.
$924,171.71
2
Rodarte Construction, Inc.
$1,081,916.71
3
Kar-Vel Construction
$1,198,375.30
4
Road Construction Northwest, Inc.
$1,209,120.18
5
Thomco Construction, Inc.
$1,494,765.08
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4.5.b
2017 Sanitary Sewer Replacement Project
Proposed Construction Budget
Description Amount
Contract Award
$924,172
Construction Management, Inspection & Testing
$165,000
Management Reserve
$92,400
Total = $1,181,572
Construction Funding
Funding Amount
423 funds available for 2017 Sanitary Sewer Replacement Project $1,364,905
Total = $1,364,905
Packet Pg. 74
4.6
City Council Agenda Item
Meeting Date: 05/2/2017
Authorization to award a construction contract for the 2017 Watermain Replacement Project to D&G
Backhoe, Inc.
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On April 25, 2017, staff presented this item to Council and it was forwarded to the May 2nd consent
agenda for approval.
Staff Recommendation
Award contract to D&G Backhoe, Inc. in the amount of $2,003,517.97, and authorize a 10% management
reserve for changes and unforeseen conditions during construction.
Narrative
The City received four construction bids on April 25, 2017 to construct the Project. The bids ranged
from a low of $2,003,518 to a high of $2,634,964. A summary of the bids is attached as Exhibit 1. D&G
Backhoe, Inc. submitted the low responsive bid in the amount of $2,003,517.97. A review of the low
bidder's record is complete, and responses are positive.
The project entails the installation of approximately 7,470 lineal feet of water main, approximately
220 lineal feet of storm drain and one pressure reducing valve station.
The proposed construction budget and funding are shown in Exhibit 2. Staff is recommending the award
of the total bid price (base bid plus the add -alternate schedule), since sufficient funding is available in
the Water Utility Fund. The Stormwater Utility Fund will pay for the replacement of 220 feet of storm
drainpipe.
Attachments:
Exhibit 1- Bid Summary
Exhibit 2 - Budget & Funding
Packet Pg. 75
4.6.a
CITY OF EDMONDS
PROJECT NAME: 2017 Watermain Replacement PROJECT No.: E6JB City No.: i014
�St. 1890
Bid Date: 4/25/2017
Bid Time: 2:00pm
Engineer's Estimate: $2,491,099.03
CONTRACTOR
BASE BID
ADDITIVE
BID TOTAL
D&G Backhoe
$ 1,361,173.89
$ 642,344.07
$ 2,003,517.96
2
Kar-Vel Construction
$ 1,399,314.34
$ 679,420.43
$ 2,078,734.77
3
Thomco Construction, Inc.
$ 1,458,402.04
$ 728,104.09
$ 2,186,506.13
4
Laser Underground
$ 1,746,227.69
$ 888,736.37
$ 2,634,964.06
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4.6.b
2017 Waterline Replacement Project
Proposed Construction Budget
Description Amount
Contract Award
$2,003,518
Construction Management, Inspection & Testing
$100,000
Management Reserve
$200,300
Construction Funding
Funding
Total = $2,303,818
Amount
Water Utility Fund (Fund 421) $2,350,000
Stormwater Utility Fund (Fund 422) $80,000
Total = $2,430,000
Packet Pg. 77
4.7
City Council Agenda Item
Meeting Date: 05/2/2017
Approval of the Right of Way Dedication Deed from Edmonds School District for 236th St. at the
Madrona School Property
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On April 25, 2017, staff presented this item to Council and it was forwarded to the May 2nd consent
agenda for approval.
Staff Recommendation
Approve the Right of Way Dedication Deed.
Narrative
According to the Official Street Map, the desired right of way width for 236th St SW is 60 feet. The
street map shows that a 30 ft. dedication of right of way is required from each side of the street to
accomplish the goal of a 60 ft. right of way. Dedication requirements are addressed when a property
redevelops. In this case, Edmonds School District will dedicate the necessary street right of way as part
of the building permit process for the new Madrona School. The dedication will result in 664 linear feet
(If) of a 30ft wide dedication along the north property line. The result of the dedication will be a 60ft
right of way for the west 140 If of property frontage and a 30 ft. right of way for the remaining property
frontage.
Attachments:
Right of Way Dedication
ROW Dedication Detail
Packet Pg. 78
4.7.a
Return Address:
City Clerk
City of Edmonds
121 - 5th Ave. N.
Edmonds, WA 98020
Grantor(s): Edmonds School District
Grantee: City of Edmonds, Washington, a municipal corporation
Property Address: 9521 240' Street SW, Edmonds, WA
Abbreviated Legal: NE 1/4 OF THE SE 1/4, SECTION 36, TOWNSHIP 27 N, RANGE 3 E, W.M.
Assessor's Property Tax Parcel No.: 27033600404600
RIGHT-OF-WAY DEDICATION DEED
IN CONSIDERATION of benefits to accrue to the grantor(s) herein, the undersigned, EDMONDS
SCHOOL DISTRICT, hereby grants to the CITY OF EDMONDS, a municipal corporation, and its assigns, a
permanent public street/road/highway right-of-way easement, to be used for all lawful right-of-way purposes,
surface and subsurface, including but not limited to street/road/highway right-of-way uses as well as sidewalks,
plantings, right-of-way beautification improvements where deemed appropriate by the City, installation, operation
and maintenance of utilities, stormwater and such other uses that municipalities may make of rights -of -way from
time to time, now or in the future, for the use and benefit of the public, over, under, upon and across the
hereinafter described lands, All such uses are unrestricted in location within the right-of-way and shall not be
limited in any way whatsoever by the state of being, condition or location of the street.
The City of Edmonds shall have the right to utilize such additional width as may be necessary temporarily
for the placing of excavated materials thereon and for initial construction and maintenance operations. The City
shall restore the disturbed property to equal or better condition. O
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The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF r_
WASHINGTON, and is more particularly described as the following property: O
The easement area is depicted in the drawing attached as Exhibit A.
The undersigned hereby covenants that they are the owner of the above described property in fee simple;
that the property is free of all liens and encumbrances, and that they have good and legal right to grant this deed.
The undersigned also hereby requests the Assessor and Treasurer of said County to set -over to the remainder the
lien of all unpaid taxes, if any, affecting the property hereby conveyed, as provided by RCW 84,60.070.
It is understood and agreed that delivery of this Deed is hereby tendered and that the terms and obligations
hereof shall not become binding upon the City of Edmonds unless and until accepted and approved hereon in
writing for the City of Edmonds, by the Public Works Director.
CITY OF EDMONDS: APPROVED AS TO FORM:
Phil Williams, Public Works Director
Date
DATED THIS DAY OF
Office of the City Attorney
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Executive Director, Business and Operations
Packet Pg. 79
4.7.a
Page 2 RIGHT-OF-WAY DEDICATION DEED, Parcel 27033600404600
STATE OF WASHINGTON )
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COUNTY OF SNOHOMISH )
On this day, before me, the under signed, a Notary Pubhc in and for the State of Washington, duly commissioned
and sworn, personally appeared _�1 ..�.s r:Al2ih,, P to me knrnvn to be the official representative
of Edmonds School Disiriet who executed the within and fo�ing. instrument and acknowledged the said
instrument to be the free and voluntary act of said entity, for the uses and purposes therein mentioned, and on oath
stated that he/she was authorized to execute said instrument.
GIVEN UNDER MY HAND AND OFFICIAL SEAL TWS 3 0 DAY OF �� rX , 2017
NOTARY PUBLIC
STATE OF WASHINQTON
SANDRA L. TROKA
My Appointment Expires
JANUARY 28, 2020
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4.7.a
EXHIBIT A
PARENT PARCEL
LEGAL DESCRIPTION:
THE NORTHEAST ONE -QUARTER OF THE SOUTHEAST ONE -QUARTER OF SECTION 36,
TOWNSHIP 27 NORTH, RANGE 3 EAST OF THE WILLAMETTE MERIDIAN, IN SNOHOMISH
COUNTY, WASHINGTON.
EXCEPTING THEREFROM THAT PORTION LYING WITHIN THE BOUNDARIES OF 240TH
STREET SW.
236T" STREET SW ROADWAY DEDICATION
LEGAL DESCRIPTION:
THE NORTHERLY 30.00 FEET OF THE EASTERLY 664.17 FEET OF THE NORTHEAST
ONE -QUARTER OF THE SOUTHEAST ONE -QUARTER OF SECTION 36, TOWNSHIP 27
NORTH, RANGE 3 EAST OF THE WILLAMETTE MERIDIAN, IN SNOHOMISH COUNTY,
WASHINGTON.
CONTAINING 19,925 SQUARE FEET.
SITUATE IN THE CITY OF EDMONDS, SNOHOMISH COUNTY, WASHINGTON.
Packet Pg. 81
4.7.a
EXHIBIT MAP
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EDMONDS SCHOOL DISTRICT
11255 Kirkland Way, Suite 300
Kirkland, WA 98033
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4.8
City Council Agenda Item
Meeting Date: 05/2/2017
Resolution 1387 Amending the City's Contracting and Purchasing Policies
Staff Lead: Rob English
Department: Engineering
Preparer: Rob English
Background/History
On April 18, 2017, Staff presented proposed changes to the Contracting and Purchasing Policies.
On April 25, 2017, the City Council approved changes to the Contracting and Purchasing Policies.
Staff Recommendation
Authorize the Mayor to sign the Resolution.
Narrative
The City Council approved changes to the City's Contracting and Purchasing Policies at the April 25, 2017
City Council meeting. The Washington State Department of Transportation (WSDOT) requires the City's
grant reimbursement authority for transportation funding (now included in the Contracting and
Purchasing Policies) be adopted by Resolution.
Attachments:
Resolution 1387
Contracting and Purchasing Policies & Procedures
Packet Pg. 84
4.8.a
RESOLUTION NO. 1387
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE CITY'S CONTRACTING AND
PURCHASING POLICIES AND ADOPTING THEM BY RESOLUTION.
WHEREAS, the city council recently voted to amend the city's contracting and purchasing policies;
and
WHEREAS, historically the city has adopted its purchasing policies by motion only; and
WHEREAS, at least one agency that reimburses the city for expenditures made pursuant to federal
grants has requested that the city's grant reimbursement authority be adopted by resolution; and
WHEREAS, this objective can be met by having the recently amended contracting and purchasing
policies adopted by resolution in their entirety; now therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY
RESOLVES AS FOLLOWS:
Section 1. CONTRACTING AND PURCHASING POLICIES ADOPTED. The City of
Edmonds Contracting and Purchasing Policies are hereby adopted and amended to read as set forth
in Attachment A hereto, which is incorporated herein by this reference as if set forth in full.
RESOLVED this day of May, 2017.
CITY OF EDMONDS
MAYOR, DAVE EARLING
ATTEST:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
Packet Pg. 85
4.8.b
City of Edmonds
"Oe 1 gym
Contracting and
Purchasing
Policies
and
Procedures
March 2017
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4.8.b
Table of Contents
Pace
Policy......................................................................................................................................................2
Purpose..................................................................................................................................................2
Authority................................................................................................................................................2
Parameters.............................................................................................................................................2
Procurement of Products.....................................................................................................................3
Procurement of Professional Services...............................................................................................3
A. Professional, Technical, and Other............................................................................................3
B. Architectural, Engineering, and Land Surveyor Services(A/E).................................................4
Grant Agreements and Grant Reimbursement Documents .............................................................
4
Procurement of Public Works..............................................................................................................5
BiddingRequirements..........................................................................................................................6
BidProcedures...................................................................................................................................6
Apprentice Requirements...................................................................................................................7
ResponsibleBidder Criteria...............................................................................................................9
SmallWorks Roster............................................................................................................................11
Limited Pubic Works Process.........................................................................................................13
Change Orders on Public Works Construction Contracts.............................................................13
Reimbursement of Expenses.............................................................................................................14
OtherIssues........................................................................................................................................14
InterlocalAgreements....................................................................................................................14
Sole Source Procurement..............................................................................................................14
SpecialMarket Conditions..............................................................................................................15
Emergencies...................................................................................................................................15
Record Retention Requirements....................................................................................................15
State Minimum Bidding Requirements...........................................................................................15
Conflictsof Interest.........................................................................................................................15
Formsand Templates....................................................................................................................16
Recyclables....................................................................................................................................16
SurplusItems..................................................................................................................................16
StoreIssued Charge Cards............................................................................................................16
PurchaseCards..............................................................................................................................16
QuickChecks.................................................................................................................................16
EarlyRelease.................................................................................................................................16
PettyCash......................................................................................................................................16
BudgetAdjustments.......................................................................................................................16
Exclusive Contract Agreements.....................................................................................................17
Expenditures of Direct or Indirect Federal Financial Assistance....................................................17
Safeguard Personally Identifiable Information...............................................................................17
FinanceCommittee........................................................................................................................17
Conflict of Interest Dislclosure Form................................................................................................18
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City of Edmonds Purchasing Policy April 2017 Page 1 of 19
Packet Pg. 87
4.8.b
Policy
The City of Edmonds will acquire goods and services in a manner that results in the most efficient delivery
of the same considering cost and value received.
To avoid conflict of interest, procurement will be impartial. Procurement of goods and services will provide
the City with the best quality for the best value and will be for the benefit of the public. Employees are
prohibited from making purchases for personal use and charging any City vendor account. Purchases
will be made within budget limits and to meet goals and objectives approved in the City's budget.
Potential purchases that are not within budget limits will be pre -approved through a budget amendment
process. All City purchases will ultimately be approved by the City Council through the voucher approval
process.
Purpose
This administrative manual establishes City responsibilities and policies, procedures, and practices to
follow to purchase equipment, materials, and services. All employees must follow established policies and c
procedures. The City's purchasing policies and procedures, however, are intended solely for the benefit `a
of the City. Nothing therein shall be interpreted to create any specially benefited or protected class of
persons, or any private cause of action against the City. Adherence to policies and procedures will E
ensure that public purchases and contracts are open, fair, and at the least cost to the public. Policies and
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procedures are divided into six major areas: 1) Procurement of Products, 2) Procurement of Professional r,
Services, 3) Procurement of Public Works, 4) Bidding Requirements, 5) Reimbursement of Expenses,
and 6) Other Issues.
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Authority
A department director (or designee), acting within his/her department budget, is authorized to provide for
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supplies and services purchases. To ensure the City's fiscal responsibility, purchases are coordinated N
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through the Finance Department. The City's procurement procedures are based on Revised Code of
Washington minimum standards, Edmonds City Council adopted resolutions and ordinances, rules and u,
guidelines from the State Auditor's Office, and recommendations from Municipal Research Services
Center.
Parameters
Dollar -value ranges indicated pertain to each purchase (including tax, freight, handling and set up costs, if
applicable). Purchases cannot be broken into multiple purchases to avoid compliance with State statutes
and City policies.
Procurement of goods or services specifically identified and approved by Council during the budget
process are excluded from pre -approval requirements.
Any contract that extends beyond the approved budget cycle or which has continuing provisions
(indemnities) which impose obligations beyond the budget cycle must go to Council for authorization;
provided that the Mayor (or designees) shall be authorized to execute contracts with indemnity provisions
that survive expiration or termination of the contracts if the following conditions are met: (1) City Attorney
determines that the indemnity provision is in a standard form that assigns risks in a manner consistent
with the costs and purposes of the contract; and (2) the dollar value of the contract is less than $100,000.
City of Edmonds Purchasing Policy April 2017 Page 2 of 19
Packet Pg. 88
4.8.b
Procurement of Products
Purchasing decisions costing $50,000 or less must be approved by the department director (or
designee). Purchases costing between $20,000 and $35,000 require at least three telephone
quotes from vendors (unless the items are from a sole source vendor), and completion of the
vendor quote form.
Purchasing decisions costing more than $35,000 but less than $50,000 must be approved by the
department director (or designees). Purchases require written quotations from, if possible, at
least three vendors (unless the items are from a sole source vendor or if only two possible
vendors can be found).
Purchasing decisions costing more than $50,000 but less than $100,000 must be approved by
the department director and the Mayor (or their designees). Purchases require written
quotations from, if possible, at least three vendors (unless the items are from a sole source
vendor or if only two possible vendors can be found).
Purchases in excess of $100,000 must be bid competitively (unless the items are from a sole
source vendor). See Bidding Requirements below. The City Council must authorize the call for
bids for a purchase estimated at $100,000 or more, as well as award the contract.
When soliciting quotes, the City will not inform a vendor of other vendors' quotes.
All quotes/bids must be awarded to the lowest responsible bidder.
Procurement of Professional Services
A. Professional, Technical, and Other Services
1. Professional, Technical and Other services include disciplines not specifically related to A/E
such as attorneys, computer programmers, financial analysts, bond counsels, artists,
planners, real estate appraisers, landscapers, etc.
2. Purchase of professional services requires completion of a City professional service contract
that describes services to be performed and purchase price.
3. The department director (or designee) must approve purchases of professional services
costing $50,000 or less, and provided funds have been budgeted is authorized to sign the
contract.
4. The department director and the Mayor (or their designees) must approve purchases of
professional services costing more than $50,000 but less than $100,000. The Mayor is
authorized to sign the contract provided funds have been budgeted.
Professional services with an estimated consultant fee of $100,000 or greater, require a
focused public solicitation to ensure the consultant has the necessary expertise. If the work
is not part of a project listed in the most current City Council Approved budget or CIP, a
summary of the public solicitation must be put on the City Council agenda for approval prior
to advertisement. The City Council must approve Professional Service contracts costing more
than $100,000, and authorize the Mayor to sign the contract.
Expertise, experience, including prior experience with the City, timeframe for completing
projects, and the value of a negotiated agreement will be considered when choosing a
consultant/firm to perform professional services.
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City of Edmonds Purchasing Policy April 2017 Page 3 of 19
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4.8.b
B. Architectural, Engineering and Land Surveyor Services (A/E)
1. Procurement of A/E services will be in accordance with Chapter 39.80 RCW. The statute
requires advance notice of the need for professional services (RCW 39.80.030), evaluation of
firms' qualifications and performance (RCW 39.80.040), and negotiation with firms in
accordance with adjudged qualifications (RCW 39.80.050). A/E purchases will be coordinated
through the Public Works Department to ensure compliance with State statutes.
2. The department director (or designee) are designated authority to approve advertising
Requests for Qualifications (RFQ's) for A/E services when the estimated consultant contract
fee is $50,000 or less and to approve proceeding with procurement of A/E services using the
A/E Consultant Roster, provided funds have been budgeted by Council.
3. The department director and the Mayor (or their designees) must approve consultant
contracts when the estimated consultant contract fee is greater than $50,000, but less than
$100,000, provided funds have been budgeted. The Mayor is authorized to sign the contract.
4. Per Resolution 1155 the City utilizes the A/E consultant roster maintained by Municipal E
Research and Services Center (MRSC). Q
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5. Selection of an A/E consultant from the consultant roster may be made if the estimated
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consultant fee is $100,000 or less.
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6. All projects with an estimated A/E consultant fee of $100,000 or greater, and projects that are
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sufficiently complex/unique will require a focused public solicitation advertised as a Request
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for Qualification (RFQ's) to ensure the A/E consultant has the necessary expertise. If the
project is not listed in the City's current City Council Approved budget or CIP, a summary of
the RFQ and project details must be put on the City Council agenda for approval prior to
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advertising the RFQ. The City Council must approve A/E Professional Service contracts
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costing more than $100,000, and authorize the Mayor to sign the contract. U)
A selection panel, with a minimum of three employees, shall be used to select an A/E
consultant when the estimated consultant fee exceeds $100,000. A selection panel is
optional when the A/E consultant fee is estimated to be less than $100,000.
Purchase of A/E services require completion of a City professional service contract that
describes services to be performed and purchase price.
Grant Agreements and Grant Reimbursement Documents
The Mayor shall be authorized to execute grant agreements for capital projects where the City Council
previously authorized the project in the current Capital Improvement Program and, for growth -related
projects, where the scope of the project is substantially consistent with the project description in the
Capital Facilities Plan.
Once a grant agreement has been properly executed as provided above, the director of the department
overseeing the capital project may execute documents necessary to implement the grant agreement,
including documents necessary for the city to be reimbursed by the granting agency.
The Federal Highway Administration, through the State, sometimes authorizes Federal transportation
funding to the City of Edmonds for transportation projects. The Code of Federal Regulations, 2 CFR
200.415(a) has been revised to ensure that final fiscal reports or vouchers requesting payment under
Federal agreements must include the following certification, which, under the this policy, may be signed
by the Mayor, Director, or City Engineer, who are hereby authorized to legally bind the City for the sole
purpose of requesting reimbursement for Federally funded transportation project to terms that are
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4.8.b
consistent with the applicable grant agreement.
"By signing this report, I certify to the best of my knowledge and belief that the report is true, complete
and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives
set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or
fraudulent information, or the omission of any material fact, may subject me to criminal, civil or
administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section
1001 and Title 31, Sections 3729-3730 and 3801-3812)."
Procurement of Public Works
RCW 39.04.010 defines public works to include all work, construction, alteration, repair or improvement
other than ordinary maintenance, executed at the cost of the City. (Most public works projects are multiple
craft, defined as more than one type of work being executed.)
1. City employees may be used to perform public works projects until the accumulated costs of public
works projects performed by them during a budget cycle meets ten percent of the City's public works
construction budget; PROVIDED that, for any public works project costing more than sixty-five thousand
dollars, if multiple crafts or trades are involved, or forty thousand dollars, if only a single craft or trade is
involved, must be bid competitively. See Bidding Requirements below.
2. Starting in January 1, 2010, the bid limits above will be sixty five thousand dollars and forty
thousand dollars, respectively.
3. Once the accumulated cost of public works project performed by City employees during a budget
cycle meets or exceeds ten percent of the City's public works construction budget, all other public works
projects must be bid competitively, regardless of estimated costs. See Bidding Requirement below.
4. Public works projects are governed by prevailing wage requirements, regardless of contract
amount.
5. Except as noted below for Small Works Roster or limited public works, a bid bond of five percent
will be required on all public works bids, and a performance bond (or retainage for public works contracts
of thirty five thousand dollars or less) will also be required pursuant to Chapter 39.08 RCW on public
works contracts.
Bidding Requirements
The competitive bid process is generally (although not exclusively) used for public works projects.
Dollar -value ranges indicated pertain to each purchase (including tax, freight, handling and set up costs, if
applicable). Purchases cannot be broken into multiple purchases to avoid compliance with State statutes
or City policies and procedures. Negotiations on bids are not permitted.
Bid Procedures
1. Authorization for Bids
Authorization to call for bids will be approved by the department director (or designee) for public
works projects estimated at less than $50,000; and by the department director and the Mayor (or their
designees) for a public works project costing more than $50,000. If the project is not included in the
current City Council Approved budget or CIP, the City Council must authorize the call for bids for a
project estimated at $100,000 or more.
2. Publication of Notice
After proper authorization, the requesting department director (or designee) will publish the
advertisement for Bids reasonably in advance of the bid submittal deadline in the official newspaper
or a newspaper of general circulation most likely to bring responsive bids.
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4.8.b
3. Notice Contents
Notice (or advertisement) for bids should contain definite specifications and procedures for bidders to
use to estimate their bids. A bid notice for public work should include:
- project title,
- nature and scope of work or goods sought,
- where contract documents (plans and specifications) can be reviewed or obtained,
- cost, if any, to obtain a set of contract documents,
- place, date, and time that bids are due,
- place, date, and time that bids will be opened (if different from above),
- materials and equipment to be furnished by the City, if any,
- statement that a bid bond must accompany the bid for public works projects, and a
- statement that the City retains the right to reject any and all bids and to waive minor
irregularities in the bidding process.
In addition, the City may provide evaluation criteria; minimum qualification expectations; date, time,
and location of pre -bid conference (if applicable); and name, address, and telephone number of the
project contact to assist bidders in preparing responsive submittals.
4. Bid Opening
Bids are submitted to the City Clerk's Office, where they are time and date stamped and processed.
No bids will be opened prior to the predetermined date and time.
5. Report on Bids
The requesting department director will report on all bids received with a recommendation on the
lowest responsible bidder, if any, or to reject all bids.
6. Bid Award
Unless all bids are rejected, a winning bid must be awarded to the lowest responsible bidder by the
department director (or designee) for a public works project costing less than $50,000; and by the
department director and the Mayor (or their designees) for a public works project costing more than
$50,000 but less than $100,000. The City Council must award bids which exceed $100,000. The
City may choose to reject all bids for any reason.
The following shall apply to bid solicitations:
• Selection of a winning offer is based primarily on low bid, after factoring whenever possible such
costs as maintenance and operations over the expected period of use. Consideration, however,
may also be given for the following:
• Ability, capacity, expertise and skill of the bidder to perform the contract.
• Character, integrity, reputation, judgment, experience, and efficiency of bidder.
• Ability to perform within time specified.
• Quality of performance of previous contract(s).
• Other information having a bearing on the decision to award the contract.
City of Edmonds Purchasing Policy April 2017 Page 6 of 19
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4.8.b
• Minimum qualifications must be provided to ensure respondents are reasonably qualified.
Minimum qualification requirement should be compared against the marketplace to ensure they
are not overly restrictive.
• To ensure consistency and fair process, the City will use standard forms, documents, contracts,
and terms and conditions, when practical. The Public Works & Finance Departments will maintain
templates for bid -related documents for use by departments. The City may use an evaluation
selection committee to promote an open and proper selection. The requesting department
director will appoint committee members to act in an advisory capacity.
• When practical, the City will conduct a pre -bid conference to allow a thorough discussion of the
City's expectations, intent, scope, specifications, and terms. Interested companies should be
encouraged to attend.
• Every bidder for a public works contract that is expected to cost one million dollars or more must
submit as part of the bid, or within one hour after the published bid submittal time, the names of
the subcontractors with whom the bidder, if awarded the contract, will subcontract for
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performance of the work of: HVAC (heating, ventilation, and air conditioning); plumbing as
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described in chapter 18.106 RCW; and electrical as described in chapter 19.28 RCW, or to name
itself for the work. The bidder shall not list more than one subcontractor for each category of work
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identified, unless subcontractors vary with bid alternates, in which case the prime contract bidder
must indicate which subcontractor will be used for which alternate. Failure of bidder to submit as
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part of the bid the names of such subcontractors or to name itself to perform such work or the
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naming of two or more subcontractors to perform the same work shall render the bid
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nonresponsive and, therefore, void.
• If no responsive bid is received on the first call the City may re -advertise and make a second call,
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or without any further call, it may enter into a negotiated contract, purchase the supplies, material
or equipment or perform the work or improvement using its own employees.
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Apprentice Requirements
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A. Definitions.
1. "Apprentice" means an apprentice enrolled in a state -approved apprenticeship training
program.
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2. "Contractor" means a person, corporation, partnership, limited liability company, or
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joint venture entering into a contract with the City to construct a public work.
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3. "Labor hours" refers to the total number of hours worked by workers receiving an
hourly wage who are directly employed on the site of the public work and who are subject
to state or federal prevailing wage requirements. "Labor hours" shall also include hours
worked by workers employed by subcontractors on the site of the public work, and shall
include additional hours worked as a result of a contract or project adjustment or
pursuant to an agreed -upon change order.
4. "Estimated cost" means the anticipated cost of a public work, as determined by the
City, based upon the expected costs of materials, supplies, equipment, and labor, but
excluding taxes and contingency funds.
5. "Public work" refers to all City funded construction projects that constitute a public
work pursuant to RCW 39.04.010 as now or hereafter amended and estimated to cost
$1,000,000 or more.
6. "State -approved apprenticeship training program" means an apprenticeship program
approved or recognized by the Washington State Apprenticeship and Training Council.
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4.8.b
7. "Subcontractor" means a person, corporation, partnership, limited liability company, or
joint venture that has contracted with the contractor to perform all or part of the work to
construct a public work by a contractor.
B. Apprentice utilization.
Apprentices shall be utilized for the construction of public works by contractors and
subcontractors in accordance with this section.
1. Apprenticeship utilization program goal. For public works contracts with an estimated
cost of One Million Dollars $1,000,000) or more, the Director of Public Works, or his
designee, is authorized to require that up to fifteen percent (15%) of the contract labor
hours, including contractor and subcontractor hours, be performed by apprentices.
2. Contract requirements. Contract documents for such public works construction
projects shall include provisions detailing the apprentice labor requirements.
3. Monitoring. The City will include an Apprenticeship Utilization Form for contractors to
complete when submitting their bid documents, which identifies the intended usage of
apprentices by the contractor and any subcontractors. This document will require the
identification of individual apprentices by name and Washington State apprenticeship
registration number, an estimate of the total apprentice labor hours, and the identification
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of apprentice hours to be worked by minorities, women, persons with disabilities and
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disadvantaged youth. This provision is not intended and shall not be used to discriminate
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against any applicant for training. In addition, the City will require the submittal of an
Apprenticeship Verification Form by the contractor at the conclusion of the public works
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project that will identify the actual work performed by apprentices for the contractor and
subcontractors.
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4. Failure to meet utilization goal. Failure by a contractor to comply with established
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apprenticeship requirements, unless otherwise adjusted or waived in writing as set forth
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below, shall be deemed a breach of contract for which the City shall be entitled to all
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remedies allowed by law under the contract. Failure to comply with the apprenticeship
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requirements may also be considered evidence bearing on a contractor's qualification for
award of future contracts with the City.
5. Adjustment and waiver. The Director of Public Works, or his designee, may adjust or
waive the requirements of this section for a specific project at any time for the following
reasons:
(a) The demonstrated lack of availability of apprentices in specific
geographic areas;
(b) A disproportionately high ratio of material costs to labor hours, which
does not make feasible the required minimum levels of apprentice
participation;
(c) The reasonable and necessary requirements of the contract render
apprentice utilization infeasible at the required levels;
(d) In order to meet the requirement, the contractor will be forced to
displace members of its workforce;
(e) The participating contractor has demonstrated a good faith effort to
comply with the requirements of this section; and/or
Other criteria deemed appropriate that are not inconsistent with the purpose and goals of this section.
City of Edmonds Purchasing Policy April 2017 Page 8 of 19
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4.8.b
Responsible Bidder Criteria
A. Mandatory responsible bidder criteria.
1. The bidder responsibility criteria set forth in this section shall be used by the Public
Works Department to establish the minimum requirements for all contractors and
subcontractors bidding on City contracts for public work (as those terms are defined in
RCW 39.04.010). The bid documents shall set forth the documentation to be submitted by
bidders to demonstrate their compliance with the mandatory responsible bidder criteria.
2. To be considered a responsible bidder and qualified to be awarded a City contract for
public work, the bidder must:
(a) At the time of bid submittal, have a certificate of registration in
compliance with chapter 18.27 RCW (contractor registration);
(b) Have a current state unified business identifier (UBI) number;
(c) If applicable, have:
(i) industrial insurance coverage for the bidder's employees
working in Washington as required in Title 51 RCW;
(ii) a state employment security department number as required
in Title 50 RCW; and
(iii) a state excise tax registration number as required in Title 82
RCW;
(d) Not be disqualified from bidding on any public works contract under
RCW 39.06.010 or RCW 39.12.065(3); and
(e) Until December 31, 2013, not have violated RCW 39.04.370 more than
one time as determined by the State Department of Labor and Industries.
3. A bidder must verify mandatory responsibility criteria for each first tier subcontractor,
and a subcontractor of any tier that hires other subcontractors must verify mandatory
responsibility criteria for each of its subcontractors. Verification shall include that each
subcontractor, at the time of subcontract execution, meets the responsibility criteria listed
in RCW 39.04.350(1) and ECC 18.00.060 and possesses an electrical contractor license,
if required by chapter 19.28 RCW, or an elevator contractor license, if required by chapter
70.87 RCW. This verification requirement, as well as the mandatory responsibility criteria,
must be included in every public works contract and subcontract of every tier.
B. Supplemental responsible bidder criteria.
1. In addition to the mandatory bidder responsibility criteria set forth in ECC 18.00.060
(A), the Public Works Department may adopt in connection with a particular project
relevant supplemental bidder responsibility criteria which the bidder must meet. Those
supplemental criteria, including the basis for evaluation and the deadlines for requesting
modification of the supplemental bidder responsibility criteria and for appealing a
determination that a low bidder is not responsible under the supplemental bidder
responsibility criteria, shall be provided in the invitation to bid or bidding documents.
2. As relevant to a particular project, supplemental bidder responsibility criteria may be
included to require that:
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4.8.b
(a) The bidder shall not owe delinquent taxes to the Washington State
Department of Revenue without a payment plan approved by the Department
of Revenue;
(b) The bidder shall not currently be debarred or suspended by the federal
government;
(c) The bidder shall have complied with minority and women's business
enterprises, disadvantaged business enterprises, or other similar utilization
requirements or goals on federally -funded public works projects with such
requirements completed by the bidder within three years of the bid submittal
date, unless there are extenuating circumstances acceptable to the City;
(d) The bidder shall not be listed as an ineligible contractor on the federal GSA
Excluded Parties List System set forth by 31 U.S.0 § 6101 and Executive
Order 13496;
(e) If bidding on a public works project subject to the apprenticeship utilization
requirements in ECC 18.00.050, the bidder:
(i) shall not have been found out of compliance with apprenticeship
requirements of ECC 18.00.050 unless otherwise excepted or waived in
writing by the Mayor or the Mayor's designee pursuant to that section for
a one-year period immediately preceding the date of the bid submittal
deadline; and
(ii) shall have complied with apprenticeship utilization goals on public works
projects having such requirements that were completed by the bidder
within a three-year period immediately preceding the date of the bid
submittal deadline, unless there are extenuating circumstances
acceptable to the City;
(f) The bidder shall not have been convicted of a crime involving bidding on a
public works contract within five years from the bid submittal deadline;
(g) The bidder's standard subcontract form shall include the subcontractor
responsibility language required by RCW 39.06.020, and the bidder shall
have an established procedure which it utilizes to validate the responsibility
of each of its subcontractors. The bidder's subcontract form shall also include
a requirement that each of its subcontractors shall have and document a
similar procedure to determine whether the sub -tier subcontractors with
which it contracts are also "responsible" subcontractors as defined by RCW
39.06.020;
(h) The bidder shall not have a record of excessive claims filed against the
retainage or payment bonds for public works projects during the previous
three years that demonstrate a lack of effective management by the bidder of
making timely and appropriate payments to its subcontractors, suppliers, and
workers, unless there are extenuating circumstances acceptable to the City;
(i) The bidder shall have successfully completed projects of a similar size and
scope as required by the contract documents for the project. In evaluating
whether projects were successfully completed, the City may check owner
references for previous projects and evaluate the owner's assessment of
bidder performance, including but not limited to quality control, safety record,
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4.8.b
timeliness of performance, use of skilled personnel, management of
subcontractors, availability of and use of appropriate equipment, compliance
with contract documents, and management of submittals process, change
orders and close-out;
Q) The bidder shall not have had any public works contract terminated for cause
by a government agency during the five year period immediately preceding
the bid submittal deadline for the project, unless there are extenuating
circumstances acceptable to the City;
(k) The bidder shall not have judgments entered by a court of law against the
bidder within five years of the bid submittal date that demonstrate a pattern of
failing to meet the terms of contracts, unless there are extenuating
circumstances acceptable to the City; and
(1) The bidder shall not have a documented pattern of prevailing wage
complaints filed against it within five years of the bid submittal date that
demonstrates a failure to pay workers prevailing wages, unless there are
extenuating circumstances acceptable to the City.
3. Supplemental bidder responsibility criteria may include any other criteria determined ti
by the City to be relevant to the particular project being bid, including but not limited to M
the ability, capacity and skill of the bidder to perform, the experience and efficiency of the
bidder, the financial situation of the bidder, and the performance of the bidder on previous o
contracts or services.
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4. In a timely manner before the bid submittal deadline, a potential bidder may request
that the City modify the supplemental bidder responsibility criteria. The City must
evaluate the information submitted by the potential bidder and respond before the bid co
submittal deadline. If the evaluation results in a change of the criteria, the City must c
publish an addendum to the bidding documents identifying the modified criteria.
5. If the bidder fails to supply information requested concerning responsibility within the
time and manner specified in the bid documents, the City may base its determination of
responsibility upon any available information related to the supplemental criteria or may
find the bidder not responsible.
6. If the City determines a bidder to be not responsible, the City must provide, in writing,
the reasons for the determination. The bidder may appeal the determination within the
time period specified in the bidding documents by presenting additional information to the
City. The City must consider the additional information before issuing its final
determination. If the final determination affirms that the bidder is not responsible, the City
may not execute a contract with any other bidder until two business days after the bidder
determined to be not responsible has received the final determination.
7. The invitation to bid or bidding documents shall specify the times, manner and means
of communications, deadlines and determinations required by this section.
Small Works Roster
The City of Edmonds has entered into an agreement with Municipal Research and Services Center,
whereas they will maintain the Small Works Roster.
Resolution 1155, passed November 5, 2007 established a small works roster process to award public
works contracts, and is incorporated below. The Mayor (or designee) is authorized to proceed with
procurement from the Rosters, provided funds have been budgeted by Council.
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4.8.b
Use of the Small Works Roster allows the City to preclude the advertisement requirements and sealed
bidding procedures of the formal competitive process. All other bidding procedures and requirements not
in conflict remain the same.
The following small works roster procedures are established for use by the City pursuant to RCW
39.04.155:
Cost. The City need not comply with formal sealed bidding procedures for the construction,
building, renovation, remodeling, alteration, repair, or improvement of real property where the
estimated cost does not exceed Three Hundred Thousand Dollars ($300,000.00), which includes
the costs of labor, material, equipment and sales and/or use taxes as applicable. Instead, the
City may use the small works roster procedures for public works projects as set forth herein. The
breaking of any project into units or accomplishing any projects by phases is prohibited if it is
done for the purpose of avoiding the maximum dollar amount of a contract that may be let using
the small works roster process.
2. Publication. At least once a year, on behalf of the City, MRSC shall publish in a newspaper of
general circulation within the jurisdiction a notice of the existence of the roster or rosters and
solicit the names of contractors for such roster or rosters. Responsible contractors shall be
added to appropriate MRSC roster or rosters at any time that they submit a written request and
necessary records. The City may require master contracts to be signed that become effective
when a specific award is made using a small works roster.
3. Telephone or Written Quotations. The City shall obtain telephone, written or electronic
quotations (in accordance with City of Edmonds Purchasing Policies and Procedures) for public
works contracts from contractors on the appropriate small works roster to assure that a
competitive price is established and to award contracts to a contractor who meets the mandatory
bidder responsibility criteria in RCW 39.04.350(1) and any pre -establish supplementary bidder
criteria under RCW 39.04.350(2).
a) A contract awarded from a small works roster need not be advertised. Invitations for
quotations shall include an estimate of the scope and nature of the work to be performed as
well as materials and equipment to be furnished. However, detailed plans and specifications
need not be included in the invitation.
b) Quotations may be invited from all appropriate contractors on the appropriate small works
roster. As an alternative, quotations may be invited from at least five contractors on the
appropriate small works roster who have indicated the capability of performing the kind of
work being contracted, in a manner that will equitably distribute the opportunity among the
contractors on the appropriate roster. "Equitably distribute" means that the City may not favor
certain contractors on the appropriate small works roster over other contractors on the
appropriate small works roster who perform similar services.
If the estimated cost of the work is from one hundred fifty thousand dollars ($150,000) to
three hundred thousand dollars ($300,000), and the City chooses to solicit bids from at least
five, but less than all the appropriate contractors on the appropriate small works roster, the
City must notify the remaining contractors on the appropriate small works roster that
quotations on the work are being sought. The City has the sole option of determining
whether this notice to the remaining contractors is made by:
(i) publishing notice in a legal newspaper in general circulation in the area where the work
is to be done;
(ii) mailing a notice to these contractors; or
(iii) sending a notice to these contractors by facsimile or email.
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4.8.b
c) At the time bids are solicited, the City representative shall not inform a contractor of the
terms or amount of any other contractor's bid for the same project;
d) A written record shall be made by the City representative of each contractor's bid on the
project and of any conditions imposed on the bid. Immediately after an award is made, the
bid quotations obtained shall be recorded, open to public inspection, and available by
telephone inquiry.
4. Limited Public Works Process. If a work, construction, alteration, repair, or improvement
project is estimated to cost less than thirty-five thousand dollars ($35,000), the City may award
such a contract using the limited public works process provided under RCW 39.04.155(3). For a
limited public works project, the City will solicit electronic or written quotations (note: no telephone
quotations permitted) from a minimum of three contractors from the appropriate small works
roster and shall award the contract to the lowest responsible bidder as defined under RCW
39.04.010. After an award is made, the quotations shall be open to public inspection and
available by electronic request.
For limited public works projects, the City may waive the payment and performance bond
requirements of chapter 39.08 RCW and the retainage requirements of chapter 60.28 RCW,
thereby assuming the liability for the contractor's nonpayment of laborers, mechanics,
subcontractors, materialmen, suppliers, and taxes imposed under Title 82 RCW that may be due
from the contractor for the limited public works project. However, the City shall have the right of
recovery against the contractor for any payments made on the contractor's behalf.
The City shall maintain a list of the contractors contacted and the contracts awarded during the
previous 24 months under the limited public works process, including the name of the contractor,
the contractor's registration number, the amount of the contract, a brief description of the type of
work performed, and the date the contract was awarded.
5. Determining Lowest Responsible Bidder. The contract must be awarded to the contractor
submitting the lowest responsible bid, or all bids must be rejected. If all bids are rejected, the City
may call for new bids. A responsible bidder shall be a registered and/or licensed contractor who
meets the mandatory bidder responsibility criteria established by RCW 39.04.350 and any
supplementary criteria pre -established by the City.
6. Award. For contracts of $100,000 or more, the Mayor or his designee shall present all
quotations/bids and recommendation for award of the contract to the lowest responsible bidder to
the City Council for approval. For public works project contracts of less than $100,000, the Mayor
or his designee shall have the authority to award public works contracts.
7. Bond and Other Requirements. Vendors/contractors selected off the Small Works Roster are
not relieved from observing applicable legal requirements such as Bid Bond, Performance Bond,
Retainage Requirements, Prevailing Wage, Labor and Material Bonding, etc. The City may waive
bid bond for any solicitation using the Small Works Roster process, and/or performance bond for
any contract awarded using the limited public works process.
Change Orders on Public Works Construction Contracts
Approval of change orders on Public Works Construction Contracts shall be in accordance with the
following requirements:
1. City Council members shall be notified by e-mail of any change order in excess of $50,000.
2. City Council approval shall be required for:
a) any change order in excess of $100,000
b) any change order which puts the total of change orders on a project over the designated
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4.8.b
management reserve.
c) If City Council approval is required for a change order, but circumstances require a
speedier approval, the Mayor is authorized to approve the required work provided that
the change order and a written statement of the special circumstances requiring speedier
approval is placed on the next City Council agenda for review.
Reimbursement of Expenses
Travel and Meeting Expenses
Travel or training requires the requesting department director's prior approval. Expenses incurred on
authorized travel will be reimbursed as submitted on the required, itemized, Claim for Expenses form.
Receipts must be submitted with the claim form for all expenses except meals.
To qualify for reimbursement, submitted expenses must be within 30 days of incurrence, reasonable and
prudent under the circumstances, and directly relate to the conduct of City business or service.
Reimbursement for personal expenses is prohibited. Travel mileage by private vehicle is reimbursed at
the City's established rate, which is the current IRS rate.
Other Issues
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Interlocal Agreements
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Solicitation of bids/quotations is not required when purchases of materials, supplies, or equipment are
made under State standard contracts or similar contracts executed by and through other local N
governments. The City Council must approve an interlocal agreement with the local government or State
agency after confirming that the other government or agency has complied or intends to comply with its
own statutory requirements and either (i) posted the bid or solicitation notice on a web site established N
and maintained by a public agency, purchasing cooperative, or similar service provider, for purposes of N
posting public notice of bid or proposal solicitations, or (ii) provided an access link on the state's web N
portal to the notice. W
Neither solicitation of bids/quotations nor interlocal agreement is required when purchasing materials,
supplies, or equipment from or through the United States of America or any agency thereof (RCW
39.32.070).
All internal procurement approval requirements must be observed and the process must comply with
state statutory requirements.
Sole Source Procurement
If, after conducting a good faith review of available resources, the requesting department director
determines that there is only one source of the required materials, supplies, equipment or service
(including public works), a purchase may be awarded without complying with established bid
requirements.
The requesting department will submit a written request for sole source procurement with negotiated
contract price, terms, conditions and delivery for approval. The vendor must certify that the City is getting
the lowest price offered as compared to similarly situated clients, terms and conditions. Department
directors can approve Sole Source purchases up to $50,000, the department director and the Mayor can
approve sole source purchases costing more than $50,000 but less than $100,000. Council must
approve sole source purchases costing more than $100,000. Immediately after the award of any sole
source purchase, the factual basis for awarding the same must be recorded and open to public
inspection.
City of Edmonds Purchasing Policy April 2017 Page 14 of 19
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4.8.b
Special Market Conditions
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The City may waive established bidding requirements if an opportunity arises to purchase favorably -
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priced supplies, materials or equipment unrelated to public works projects that will be sold before the City
can conduct the bid process. The City may waive established bidding requirements and acquire any
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supplies, materials, and equipment through an auction if the items can be purchased at a competitive
price.
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Waiver will be authorized by the Mayor (or designee). Immediately after the award of any special market
conditions contract, the contract and the factual basis for awarding the same must be recorded and open
to public inspection.
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Emergencies
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In case of unforeseen circumstances beyond the control of the City that present a real and immediate
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threat to the City's ability to properly perform essential functions, or to City property or the safety of
citizens and/or staff, the Mayor (or designee) can waive bid requirements to purchase supplies, materials,
equipment or services to stabilize the emergency condition. Purchases must be properly documented as
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an emergency as soon as possible following the event.
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Within two weeks of confirming the emergency existed, the City Council will adopt a resolution certifying
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the emergency situation existed.
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Record Retention Requirements
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The City must maintain records sufficient to detail the history of procurement. These records will include,
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but are not necessarily limited to the following: rationale for the method of procurement, selection of
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contract type, contractor selection or rejection, and the basis for the contract price. All quote/bid
documents must be retained as indicated in the State of Washington Retention Schedule and be
available for public inspection.
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State Minimum Bidding Requirements
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On a case by case basis, the City Council may waive any requirement contained in the City's purchasing
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policies and procedures as long as the result complies with applicable state laws.
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Conflicts of Interest
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The City will not accept donations of materials or services in return for a commitment to continue or
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initiate a purchasing agreement. No employee will participate in a procurement when they are aware of a
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conflict of interest, or accept gifts or gratuities from existing or potential vendors in return for a
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commitment to continue or initiate a purchasing relationship. See also RCW 42.23.030 and Chapter 3.70
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ECC.
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The City maintains the following standards of conduct covering conflicts of interest and governing the
performance of its employees engaged in the selection, award and administration of contracts. No
employee or elected official of the City can participate in the selection, award, or administration of a
contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a
conflict of interest would arise when the employee or elected official, any member of his or her immediate
family, his or her partner, or an organization which employs or is about to employ any of the parties
indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered
for a contract. The employees and elected officials of the City must neither solicit nor accept gratuities,
favors, or anything of monetary value from contractors or parties to subcontracts. However, in accordance
with Section 10.14 of the City Personnel Policy, this requirement is waived if the benefit received is not
substantial or is of nominal value. These standards of conduct provide for disciplinary actions to be
applied for violations of such standards by employees or elected officials of the City.
City of Edmonds Purchasing Policy April 2017 Page 15 of 19
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4.8.b
Employees participating in the selection, award, or administration of a contract supported by a Federal
Award must complete and sign a Conflict of Interest Disclosure Form, below in Exhibit 1.
Forms and Templates
Purchasing forms and templates may be obtained from the public directory.
Recyclables
Every effort will be made to use products made from recycled materials if such products are available, of
acceptable quality, and generally priced the same as similar, non -recycled products (Resolution 766).
Surplus Items
The City may acquire property from another governmental entity on mutually agreeable terms without
soliciting bids/quotations.
Store -Issued Charge Cards
It is sometimes necessary to use store -issued charge cards. The Department Managers will request prior
approval from the Finance Director or designee before establishing account.
Purchase Cards
Purchase cards can be issued with the approval of the Finance Director. They are to be used solely for
City -authorized business purposes. See Credit Card Policy.
Quick Checks
Quick checks may be issued to avoid incurring penalties, interest, or late charges. Submit requests for
quick checks to the Finance Department. Quick checks will be approved by the Finance Director or
designee.
Departments should avoid requests for quick checks by informing vendors of invoice deadlines and
payment schedules.
Early Release
Any checks requiring an early release must be approved by the Finance Director or designee.
Departments should avoid requests for early release by informing vendors of invoice deadlines and
payment schedules.
Petty Cash
Petty cash funds cover minor disbursements. Employees may be reimbursed from petty cash funds for
authorized purchases that total less than the established, petty -cash limit.
Budget Adjustments
Department directors (or designees) must ensure that purchases are initiated only when departmental
appropriations are sufficient to cover the anticipated cost. Expenditures that exceed departmental
appropriations require the Mayor's approval via the Budget Adjustment Request Form.
City of Edmonds Purchasing Policy April 2017 Page 16 of 19
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4.8.b
Exclusive Contract Aareements
The City may enter into an exclusive contract with a vendor in order to ensure the lowest prices on goods
and/or services unrelated to architecture, engineering, land survey or public works requiring competitive
bidding. All departments must use exclusive vendor unless special circumstances such as emergencies,
vendor does not carry exact product, etc.
Expenditures of Direct or Indirect Federal Financial Assistance
Prior to contracting for goods or services which will be paid for with either direct or indirect Federal
financial assistance, where vendors have not signed a self certification, vendors must be checked against
the Excluded Parties List System to assure they have not been suspended/debarred and are prohibited
from receiving federal funds (http://www.epls.gov/). Documentation of verification must be retained and
available for audit. See related Grant and Intergovernmental Loan Policy.
Safeguard Personally Identifiable Information
The City shall take reasonable measures to safeguard protected, personally identifiable information and
other information the Federal awarding agency or pass -through entity designates as sensitive or the non -
Federal entity considers sensitive consistent with applicable Federal, state, local and tribal laws regarding
privacy and obligations of confidentiality.
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Finance Committee 00
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The Finance Committee, composed of two Council members and the Finance Director, will review and o
update the City of Edmonds' purchasing and accounts payable policies and procedures, as necessary.
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City of Edmonds Purchasing Policy April 2017 Page 17 of 19
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4.8.b
EXHIBIT 1
City of Edmonds, WA
CONFLICT OF INTEREST DISCLOSURE FORM
FOR CITY COUNCIL MEMBERS, MAYOR, DIRECTORS, and STAFF
Name (please print)
Date Position
It is the policy of the City of Edmonds to address how issues of actual, potential and perceived conflicts of
interest involving elected officials, directors, and employees of the City should be identified, disclosed and
managed. This form is designed to identify and disclose known conflicts in an effort to properly manage them.
I have read the City of Edmonds's Conflict of Interest policy and understand that as an
employee/Elected Official of the City of Edmonds it is my obligation to act in a manner which promotes the
best interests of the City and to avoid conflicts of interest when making decisions and taking actions on
behalf of the City of Edmonds.
My answers to this disclosure form are correctly stated to the best of my knowledge and belief.
Should a possible conflict of interest arise in my responsibilities to the City of Edmonds, I recognize that
have the obligation to notify, based on my position, the appropriate designated individual (Director, Mayor,
City Council member), and to abstain from any participation in the matter until the City of Edmonds can
determine whether a conflict exists and how that conflict shall be resolved. If any relevant changes occur
in my affiliations, duties, or financial circumstances, I recognize that I have a continuing obligation to file
an amended "Conflict of Interest Disclosure Form" with the appropriate designated department.
I understand that the information on this form is solely for use by the City of Edmonds and is
considered confidential information. Release to external parties will be only when required by law.
Signature Date
Please complete the following questions, and submit this form to the Human Resources Director of the
City of Edmonds.
1. Are you or a member of your immediate family an officer, director, trustee, partner (general or limited),
employee or regularly retained consultant of any company, firm or organization that presently has business
dealings with the City of Edmonds or which might reasonably be expected to have business dealings with the
City of Edmonds in the coming year?
Yes No
If yes, please list the name of the company, firm or organization, the position held, and the nature of the
business which is currently being conducted with the City of Edmonds or which may reasonably be expected to
be conducted with the City of Edmonds in the coming year:
2. Do you or does any member of your immediate family have a financial interest, direct or indirect, in a
company, firm or organization which currently has business dealings with the City of Edmonds or which may
reasonably be expected to have such business dealings with the City of Edmonds in the coming year?
Yes No
If yes, please list the name of the company, firm or organization, the nature of the interest and the name of the
person holding the interest, and the nature of the business which is currently being conducted with the City of
Edmonds or which may reasonably be expected to be conducted with the City of Edmonds in the coming year:
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City of Edmonds Purchasing Policy April 2017 Page 19 of 19
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4.8.b
EXHIBIT 1
3. Do you or does any member of your immediate family have a financial or personal interest in an entity in
which the City of Edmonds has a financial or other vested interest.
Yes No
If yes, please provide details below:
4. Have you or an immediate family member accepted gifts, gratuities, lodging, dining, or entertainment
that might reasonably appear to influence your judgment or actions concerning the business of the City of
Edmonds?
Yes No
If yes, please provide details below:
5. Do you have any other interest or role in a firm or organization, where that interest or relationship might
reasonably be expected to create an impression or suspicion among the public having knowledge of your acts
that you engaged in conduct in violation of your trust as a trustee, officer, Director or staff member?
Yes No
If yes, please provide details below: a
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Please add additional pages as needed.
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If any material changes to the responses provided on this disclosure form occur, the trustee, officer or employee o
is required to update the information on this form in writing, and submit the update to the City of Edmonds 0)
Human Resources Director.
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Form reviewed by: N
Remedial Action(s) to be taken:
The City of Edmonds will follow-up on all recommended actions to ensure compliance.
City of Edmonds Purchasing Policy April 2017 Page 19 of 19
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4.9
City Council Agenda Item
Meeting Date: 05/2/2017
Ordinance amending the Apprenticeship Requirements in ECDC 18.00.050
Staff Lead: Rob English
Department: Engineering
Preparer: Rob English
Background/History
On April 18, 2017, Staff presented proposed changes to the City's Apprenticeship Requirements in the
City's Contracting and Purchasing Policies.
On April 25, 2017, the City Council approved the change to apply Apprenticeship Requirements to public
works construction contracts with an estimated cost of $1,000,000 or more.
Staff Recommendation
Authorize Mayor to sign the Ordinance.
Narrative
The City Council approved a change to the City's Contracting and Purchasing Policies to apply
apprenticeship requirements on public works construction contracts with an estimated cost of
$1,000,000 or more. The attached Ordinance will amend the Apprenticeship Requirements in ECDC
18.00.050 to align with the new contract limit.
Attachments:
Ordinance
Packet Pg. 106
4.9.a
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE APPRENTICESHIP
REQUIREMENTS IN ECDC 18.00.050.
WHEREAS, in the fall of 2011, the City added a 15% Apprentice goal on Public Works
projects with an estimated cost of $250,000 (increased to $300,000 in 2012) or more; and
WHEREAS, the purpose of an apprentice training program is to provide training and
experience to individuals seeking to enter or advance in the work force; and
WHEREAS, an increase in the applicable contract limits from $300,000 to $1,000,000
would align better with other public agencies who have an apprentice programs; and
WHEREAS, such an increase would also reduce the contract administration effort and
the cost of projects costing between $300,000 and $1,000,000; and
WHEREAS, the city council has recently voted to amend the contracting and purchasing
policies to implement this new contract limit; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Section 18.00.050 of the Edmonds Community Development Code, entitled
"Apprenticeship provisions," is hereby amended to read as follows (new text is shown in
underline; deleted text is shown in strike tlffoug ):
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18.00.050 Apprentice requirements.
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This section is intended to supplement, and to be followed in conjunction with, the City
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of Edmonds Purchasing Policies and Procedures, dated January 2012, or as amended. E
A. Definitions.
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1. "Apprentice" means an apprentice enrolled in a state -approved apprenticeship training
program.
Packet Pg. 107
4.9.a
2. "Contractor" means a person, corporation, partnership, limited liability company, or
joint venture entering into a contract with the city to construct a public work.
3. "Labor hours" refers to the total number of hours worked by workers receiving an
hourly wage who are directly employed on the site of the public work and who are subject to
state or federal prevailing wage requirements. "Labor hours" shall also include hours worked by
workers employed by subcontractors on the site of the public work, and shall include additional
hours worked as a result of a contract or project adjustment or pursuant to an agreed -upon
change order.
4. "Estimated cost" means the anticipated cost of a public work, as determined by the
city, based upon the expected costs of materials, supplies, equipment, and labor, but excluding
taxes and contingency funds.
5. "Public work" refers to all city funded construction projects that constitute a public
work pursuant to RCW 39.04.010 as now or hereafter amended and estimated to cost
$3001,000,000 or more.
6. "State -approved apprenticeship training program" means an apprenticeship program
approved or recognized by the Washington State Apprenticeship and Training Council.
7. "Subcontractor" means a person, corporation, partnership, limited liability company, or
joint venture that has contracted with the contractor to perform all or part of the work to
construct a public work by a contractor.
B. Apprentice Utilization. Apprentices shall be utilized for the construction of public
works by contractors and subcontractors in accordance with this section.
1. Apprenticeship Utilization Program Goal. For public works contracts with an
estimated cost of $3001,000,000 or more, the director of public works, or his designee, is
authorized to require that up to 15 percent of the contract labor hours, including contractor and
subcontractor hours, be performed by apprentices.
2. Contract Requirements. Contract documents for such public works construction
projects shall include provisions detailing the apprentice labor requirements.
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4.9.a
3. Monitoring. The city will make available an apprentice utilization plan form, which
identifies the intended usage of apprentices by the contractor and any subcontractors. This
document is to be submitted by the successful bidder after the contract has been awarded. In
addition, the city will require periodic reporting on apprentice utilization, to include the submittal
of a monthly apprenticeship utilization report by the contractor at the conclusion of the public
works project that will identify the actual work performed by apprentices for the contractor and
subcontractors on a monthly basis. Required reporting will include the identification of
individual apprentices by name and Washington State apprenticeship registration number, the
total apprentice labor hours worked, and identification of apprentice hours worked by minorities,
women, persons with disabilities and disadvantaged youth. This provision is not intended and
shall not be used to discriminate against any applicant for training.
4. Failure to Meet Utilization Goal. Failure by a contractor to comply with established
apprenticeship requirements, unless otherwise adjusted or waived in writing as set forth below,
shall be deemed a breach of contract for which the city shall be entitled to all remedies allowed
by law under the contract. Failure to comply with the apprenticeship requirements may also be
considered evidence bearing on a contractor's qualification for award of future contracts with the
city.
5. Adjustment and Waiver. The director of public works, or his designee, may adjust or
waive the requirements of this section for a specific project at any time for the following reasons:
a. The demonstrated lack of availability of apprentices in specific geographic areas;
b. A disproportionately high ratio of material costs to labor hours, which does not make M
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feasible the required minimum levels of apprentice participation;
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c. The reasonable and necessary requirements of the contract render apprentice utilization M
infeasible at the required levels; p
d. In order to meet the requirement, the contractor will be forced to displace members of E
its workforce;
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e. The participating contractor has demonstrated a good faith effort to comply with the
requirements of this section; and/or
Packet Pg. 109
4.9.a
f. Other criteria deemed appropriate that are not inconsistent with the purpose and goals
of this section.
6. Grant Funding. The provisions of this section shall not apply to the extent they are
deemed to be in conflict with state or federal grant funding requirements.
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 3. Effective Date. This ordinance is subject to referendum and shall take effect
thirty (30) days after final passage of this ordinance.
APPROVED:
MAYOR DAVE EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
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APPROVED AS TO FORM: c
OFFICE OF THE CITY ATTORNEY:
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BY z
JEFF TARADAY
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FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
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4.9.a
EFFECTIVE DATE:
ORDINANCE NO.
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4.9.a
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2017, the City Council of the City of Edmonds, passed
Ordinance No. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE APPRENTICESHIP
REQUIREMENTS IN ECDC 18.00.050.
The full text of this Ordinance will be mailed upon request.
DATED this day of , 2017.
CITY CLERK, SCOTT PASSEY
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4.10
City Council Agenda Item
Meeting Date: 05/2/2017
Authorization for design services for the Waterfront Redevelopment
Staff Lead: Carrie Hlte
Department: Parks, Recreation & Cultural Services
Preparer: Carrie Hite
Background/History
Council authorized funds for the Waterfront Redevelopment project, the park area surrounding the
Senior Center as part of the CIP for 2017.
Council also adopted the PROS plan in February of 2014, identifying the project for connecting the
waterfront walkway in front of the Ebbtide condominiums.
Staff Recommendation
Authorize the Mayor to sign the Professional Services Agreement for Barker Landscape to complete the
design and bid documents for the waterfront park redevelopment in front of the senior center, the
connection of the walkway to the south, and the adjacent parking lot that services both the park and the
senior center.
Narrative
The City issued an RFQ for design services for the waterfront park redevelopment in front of the
senior center, the connection of the walkway to the south of the senior center, and the adjoining
parking lot that services both the park and the senior center. A panel comprised of City and senior
center staff evaluated the submittals and unanimously selected Barker Landscape to go forward with
the design contract. Barker Landscape put together a comprehensive team and has the experience of
completing other components of the waterfront walkway.
The park redevelopment on the grounds surrounding the senior center, and the connection of the
walkway south of the senior center is consistent with both the PROS plan and the Shoreline Master
Program.
The project design seeks to enhance the waterfront experience by removing the creosote pier, that is
both a barrier to access and harmful to the environment, adding wider stairs and seat wall, adding an
ADA ramp to the beach, adding a hand boat launch, and reintroducing natural elements to the
beachfront to increase habitat. It adds 300 feet of walkway, connecting to the northern walkway leading
to Bracketts South and Bracketts North. It will create a user friendly, barrier free access to the
beachfront and waterfront views.
The removal of the pier has been a priority for many years and adopted in the Edmonds Shoreline
Master program. In addition, the connection of the walkway, the rehabilitation of beach habitat area,
and the addition of ADA access and a hand boat launch have all been high priorities.
Packet Pg. 113
4.10
This will restore an underutilized site to a site that is welcoming, accessible, enhances circulation and
water access, and connects to the larger social opportunities afforded by the complete waterfront
walkway and experience. The southern connection in front of the Ebbtide will complete the missing link
along the waterfront. This has been identified in the City's comprehensive plan for 20 years.
Specifically, this area has been identified in the Shoreline Master Program as being potential habitat and
previous spawning areas for two important forage fish; the Sand Lance and Surf Smelt. It is also couched
between two coho salmon spawning creeks ( Shell and Shellebarger). The bulkheads removal will
enhance ecological conditions to support this habitat similar to the restoration at Bracketts Landing
South.
In addition, this project seeks to add LID improvements to the parking lot that is adjacent to the beach
front by a bioswale and raingarden. This will help mitigate the current condition of runoff from the
parking lot directly into the Puget Sound. As Council may recall, the design and construction of the
parking lot will be a shared cost 50/50 with the senior center. Because the City is subject to bidding
laws, the City will be bidding this part of the project and will manage the construction of the parking lot.
The City is currently in application for two $500,000 grants to assist in funding support for this
redevelopment. The Parks Department also designated $500,000 of Park Impact Fees and an additional
$600,000 in REET in the 2017 CIP budget to help support this development. In addition, Snohomish
County just granted the City $125,000 toward this project. We have a total of $2.1M authorized this
year for this project.
The timeline is projected for design this year, and construction in 2018.
Attachments include:
1. Professional Services Agreement for Barker Landscape
2. Exhibit A: Scope of Services describing the work to be performed.
3. Exhibit B.1: Design timelime and costs for the waterfront walkway connection in front of Ebbtide.
4. Exhibit B.2: Design timeline and costs for the parking lot. As outlined in the Senior Center lease
agreement, this amount and the construction costs will be divided evenly with the Senior Center.
5. Exhibit B.3: Design timeline and costs park redevelopment in front of the Senior Center.
6. Waterfront redevelopment image.
Attachments:
20170208 Barker Waterfront PSA final 4.20.17
2017 EWF Redev Narrative 4.20.17 Exhibit A
BLA.Edmonds.Scope.Ebb Tide.4.20.17 Exhibit B.1
BLA.Edmonds.Scope.ParkingLot.4.20.17 Exhibit B.2
BLA.Edmonds.Scope.Waterfront 4.20.17 Exhibit B.3
Waterfront Redevelopment Image
Packet Pg. 114
4.10.a
CITY OF EDMOND S
700 Main Street • EDMONDS, WA 98020 • 425-771-0320 • FAX 425-771-0253
Website: www.edmondswa.gov
PROFESSIONAL SERVICES
AGREEMENT
DAVE EARLING
MAYOR
THIS AGREEMENT ("Agreement") is made and entered into between the City of
Edmonds, hereinafter referred to as the "City", and Barker Landscape Architects, P.S.,
hereinafter referred to as the "Consultant".
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide landscape design and engineering services with respect to the
Edmonds Waterfront Restoration project and waterfront connection;
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material
necessary to accomplish the above mentioned objectives in accordance with the Scope of
Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be
on a time and expense basis as set forth on the Fee Schedule that is marked as Exhibit B,
attached hereto and incorporated herein by this reference; provided, in no event shall the
payment for work performed pursuant to this Agreement exceed the sum of FIVE HUNDRED
SIXTY EIGHT THOUSAND FIVE HUNDRED THIRTY SEVEN DOLLARS $ 568,537.
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process. No billing shall be considered for payment that
has not been submitted to the City three days prior to the scheduled cut-off date. Such late
vouchers will be checked by the City and payment will be made in the next regular payment
cycle.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
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4.10.a
3. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant under this Agreement shall be and are the property of the
Consultant, provided, however, that:
A. All final reports, presentations and testimony prepared by the Consultant
shall become the property of the City upon their presentation to and acceptance by the City and
shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. Documents prepared under this
agreement and in the possession of the Consultant may be subject to public records request and
release under Chapter 42.56 RCW.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this Agreement shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of work done shall be
prepared at no additional cost.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly in accordance with the receipt of the required governmental approvals.
5. Indemnification / Hold harmless agreement. The Consultant shall defend,
indemnify and hold the City, its officers, officials, employees and volunteers harmless from any
and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts,
errors or omissions of the Consultant in the performance of this Agreement, except for injuries
and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or resulting
from the concurrent negligence of the Consultant and the City, its officers, officials, employees,
and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall
be only to the extent of the Consultant's negligence.
The Consultant shall comply with all applicable sections of the applicable Ethics laws, including
RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal
officers. The Consultant specifically assumes potential liability for actions brought by the
Consultant's own employees against the City and, solely for the purpose of this indemnification
and defense, the Consultant specifically waives any immunity under the state industrial insurance
law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
6. General and professional liability insurance. The Consultant shall obtain and
keep in force during the term of this Agreement, or as otherwise required, the following
insurance with companies or through sources approved by the State Insurance Commissioner
pursuant to Title 48 RCW.
Packet Pg. 116
4.10.a
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall be written with limits no less than one million
dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a one
million dollar ($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000).
Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by
the Consultant, the City will be named on all policies as an additional insured. The Consultant
shall furnish the City with verification of insurance and endorsements required by the
Agreement. The City reserves the right to require complete, certified copies of all required
insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State
of Washington. The Consultant shall submit a verification of insurance as outlined above within
fourteen days of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty days prior notice to the
City.
The Consultant's professional liability to the City shall be limited to the amount payable under
this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified
elsewhere in this Agreement. In no case shall the Consultant's professional liability to third
parties be limited in any way.
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, national origin, age, sex,
sexual orientation, marital status, veteran status, liability for service in the armed forces of the
United States, disability, or the presence of any sensory, mental or physical handicap, or any
other protected class status, unless based upon a bona fide occupational qualification.
8. Consultant is an independent contractor. The parties intend that an
independent contractor relationship will be created by this Agreement. No agent, employee or
representative of the Consultant shall be deemed to be an agent, employee or representative of
the City for any purpose. Consultant shall be solely responsible for all acts of its agents,
employees, representatives and subcontractors during the performance of this Agreement.
9. City approval of work and relationships. Notwithstanding the Consultant's
status as an independent contractor, results of the work performed pursuant to this Agreement
must meet the approval of the City. During pendency of this Agreement, the Consultant shall not
perform work for any party with respect to any property located within the City of Edmonds or
for any project subject to the administrative or quasijudicial review of the City without written
notification to the City and the City's prior written consent.
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten (10) days in advance of the effective date of said termination.
Packet Pg. 117
4.10.a
11. Integration. The Agreement between the parties shall consist of this document,
the Scope of Services attached hereto as Exhibit A, and the Fee Schedule attached hereto as
Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended
except by a writing executed by both parties. In the event of any conflict between this written
Agreement and any provision of Exhibits A or B, this Agreement shall control.
12. Changes/Additional Work. The City may engage Consultant to perform
services in addition to those listed in this Agreement, and Consultant will be entitled to
additional compensation for authorized additional services or materials. The City shall not be
liable for additional compensation until and unless any and all additional work and compensation
is approved in advance in writing and signed by both parties to this Agreement. If conditions are
encountered which are not anticipated in the Scope of Services, the City understands that a
revision to the Scope of Services and fees may be required. Provided, however, that nothing in
this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for
services rendered in excess of the Scope of Services in Exhibit A unless or until an amendment
to this Agreement is approved in writing by both parties.
13. Standard of Care. Consultant represents that Consultant has the necessary
knowledge, skill and experience to perform services required by this Agreement. Consultant and
any persons employed by Consultant shall use their best efforts to perform the work in a
professional manner consistent with sound practices, in accordance with the schedules herein and
in accordance with the usual and customary professional care required for services of the type
described in the Scope of Services.
14. Non -waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
15. Non -assignable. The services to be provided by the Consultant shall not be
assigned or subcontracted without the express written consent of the City.
16. Covenant against contingent fees. The Consultant warrants that s/he has not
employed or retained any company or person, other than a bona fide employee working solely
for the Consultant, to solicit or secure this contract, and that s/he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this Agreement. For breach or violation of this warranty,
the City shall have the right to annul this Agreement without liability or, in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
17. Compliance with laws. The Consultant in the performance of this Agreement
shall comply with all applicable Federal, State or local laws and ordinances, including
regulations for licensing, certification and operation of facilities, programs and accreditation, and
licensing of individuals, and any other standards or criteria as described in the Agreement to
assure quality of services.
The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes
which may be due on account of this Agreement.
Packet Pg. 118
4.10.a
18. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Notices to the Consultant shall be sent to the following address:
Barker Landscape Architects, P.S.
3002 NW 681h Street
Seattle, WA 98117
Receipt of any notice shall be deemed effective three days after deposit of written notice in the
U.S. mails, with proper postage and properly addressed.
DATED THIS DAY OF , 2017.
CITY OF EDMONDS BARKER LANDSCAPE ARCHITECTS, P.S.
By By
David O. Earling, Mayor
Its
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
Packet Pg. 119
4.10.a
STATE OF WASHINGTON )
)ss
COUNTY OF )
On this day of , 2017, before me, the undersigned, a
Notary Public in and for the State of Washington, duly commissioned and sworn,
personally appeared , to me known to be the person who
executed the foregoing instrument, and acknowledged the said instrument to be the free
and voluntary act and deed of said person, for the uses and purposes therein mentioned,
and on oath stated that he/she was authorized to execute said instrument.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires:
Packet Pg. 120
4.10.b
Exhibit A
SCOPE OF WORK
SCOPE OF WORK
2017 EDMONDS WATERFRONT RE -DEVELOPMENT
Landscape Architectural & Engineering Design Services
Design Services
The City of Edmonds (City) is proposing to redevelop their central waterfront adjacent to the Senior Center.
Planned improvements include removal of the parking structure on the beach, restoration and the construction
of a walkway, new plaza and parking lot at the Senior Center, and a new connecting walkway on the beach in
front of the Ebb Tide condominium building for public access to the promenade to the south.
Design for the Ebbtide and Waterfront Center began in September 2015 when Environmental Works
(architects for the Senior Center) engaged Barker Landscape Architects (Barker) to prepare earlier versions of
this scope of work and attached budget to assist the City with design and environmental permitting of the
project. Subsequently, in November 2016, Barker participated in a meeting with the project team, including
representatives from the City, the Senior Center, Herrera, and Environmental Works, to discuss project
elements and schedule.
The existing Edmonds Senior Center includes a building, parking lots, and sections of the Edmonds waterfront
walkway. A portion of the existing parking area and waterfront walkway are located on a fill area supported by
an older bulkhead. The City is planning to restore the shoreline in this area by removing the existing older
bulkhead and fill area. The waterfront walkway that is currently on the fill area would be relocated landward to
align approximately with the existing walkway located to the north and south of the fill area. The proposed
walkway would have a slight curve in towards the land and a new upper tidal pocket beach area will be
installed where the existing bulkhead and fill are located.
Current plans also include two beach access stairs, one located at each end of the new walkway section.
The plan also includes reorientation of the parking area with new drainage and rain garden systems. A pile -
supported bulkhead is planned on the waterward side of the new walkway. The design of the bulkhead is
anticipated to consist of buried steel I-beam piling supporting a concrete fascia.
Barker Landscape Architects has teamed with Reid Middleton Inc. (civil and waterfront engineers), Landau
Associates (geotechnical), SWCA (archaeological) and Bruce Myers artist. In coordination with Herrera
Environmental Consultants (who are under a separate contract with the City) we will be preparing surveys,
design plans, presentation graphics, permit applications and supporting documents for this design, which will
be used to assemble permit applications, for review and approval by the City, and to advertise for
construction of the project.
This scope of work includes the following:
Geotechnical and Cultural Resource Investigations.
Assistance with application for City land use permits (e.g. design
review,ADB,clearing and grading, right-of-way, stormwater)
City of Edmonds pre -application meeting and Land Use Application
Public and stakeholder meetings including public display Graphics
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4.10.b
Exhibit A
SCOPE OF WORK
Coordination with Architects for new Waterfront Center
Coordination with Environmental Consultants for Permits
Assistance with drawings for application for Federal and State land use
permits
(e.g. U SAC E/Ecology/WD FW/JARPA) and associated activities based on pre -
application meetings and Land Use Application)
Full Civil and Landscape Architectural design and construction specification
writing
services (25%/50%/90%/Final Bid Docs)
Integrated public art elements to be compatible with existing Promenade
Cost estimates for Civil and Landscape Architectural elements
(25%/50%/90%/Final Bid Docs)
Full Bidding support
This scope of work does not include the following:
Design of the Railroad Avenue streetscape or roadway improvements
Building Utility design or coordination
Permitting assistance and preparation of studies related to hazardous
materials
Informal coordination with local tribes outside of the pre -application meeting
Permit Fees
Construction support services
Support during an appeal process for any project permits
The following table outlines the work in this scone:
Task
Product
Purpose
Geotechnical
Borings
• basis for design and cost estimate
Investigation
Recommendations for foundation systems
Cultural Resources
Compile known Cultural Resources
• basis for SEPA
inventory
Civil/Structural Design
Foundation system design
0 basis for design and cost estimate
Piling Plan
Piling Cap detail
walkway structural
railing structural
structural calculations
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4.10.b
Exhibit A
SCOPE OF WORK
Architectural, Walkway layout and grading basis for design, choices and cost estimates
Hardscape and Stair layout and grading
Landscape Design Ramp layout and grading
Public Art components Landscape plans for restoration, softening and screening
Artistic elements integrated throughout
Based on the pre -application meeting with the US Army Corps of Engineers (USACE) that occurred on
September 11, 2015, the team meeting on November 2, 2016, and an evaluation of City of Edmonds
environmental permitting requirements, the following environmental permits and approvals are anticipated for
the project. Our team will support Herrera's permit applications (Herrera is not included in this contract) by
providing drawings, estimated materials quantities and schedules for these permit applications:
IRegulatory Agency
Permit
Compliance Approvals
US Army Corps of
Clean Water Act Section 404 and Rivers and Harbors
0 Endangered Species Act Compliance (may
Engineers (USACE)
Act Section 10 -- Nationwide Permits
affect, not likely to adversely affect
determination)
• Magnuson -Stevens Fishery Conservation and
Management Act Compliance
• National Historic Preservation Act Section
106 Compliance
• Coastal Zone Management Act Consistency
Certification
Washington State
Section 401 Water Quality Certification
Department of Ecology
Construction Stormwater General Permit
(Ecology)
Washington Department
Hydraulic Project Approval (HPA)
• State Environmental Policy Act (SEPA)
of Fish and Wildlife
Threshold Determination
(WDFW)
City of Edmonds (City)
Shoreline Substantial Development Permit
• SEPA Threshold Determination
• Critical Areas Checklist and Review
These environmental permits are anticipated based on the following assumptions. If the project does not
continue to align with these assumptions, additional permits and approvals may be necessary, which are
not included in this scope:
All project elements will be permitted together as one Federal project with two
separate phases for work that is vulnerable to appeal: Phase 1 includes
redevelopment of the Senior Center, the parking lot, and bulkhead
removal/beach restoration; Phase 2 includes the Ebb Tide Walkway.
USACE will be the lead federal agency.
Any intertidal eelgrass beds will not be impacted by project actions
Proposed bulkhead/steps and stormwater outfall(s) will be located waterward
of the mean higher high water (MHHW) elevation of Puget Sound.
No excavation of hazardous materials will occur waterward of MHHW
elevation.
No excavation will occur in undisturbed native soil
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4.10.b
Exhibit A
SCOPE OF WORK
' Project will comply with Washington Department of Natural Resources
guidelines for pile removal.
' Excavation waterward of MHHW elevation will occur with equipment
positioned on uplands.
' Construction staging will occur landward of MHHW elevation, with the
exception of the Ebb Tide Walkway, which may be constructed by barge.
' Project will not result in a net increase of impervious surfaces.
' Project will comply with current Washington State Department of
Ecology(Ecology) stormwater manual requirements.
' Project will be constructed on property owned or on an easement held by the
City of Edmonds.
' Ebb Tide Walkway will be constructed landward of the MHHW elevation.
' Project will be permitted under a Section 404 Nationwide permit and will not
require an individual permit.
' The project will not require an Individual Section 401 Water Quality
Certification.
' The beach restoration element of the project will be mitigation for
permanentimpacts associated with the Ebb Tide Walkway construction. No
off -site mitigation will be required.
' Assistance with application for other City permits (e.g., clearing and grading,
right-of-way, stormwater, and building permits) and associated activities (e.g.,
City of Edmonds pre -application meeting and Land Use Application)
' Permitting assistance or preparation of studies related to cultural resources or
hazardous materials
' Project design services
Permit Roadmap
The new SMP is back with Ecology for comment and Kernen anticipates a decision around May 1, 2017
followed by the City adopting the ordinance and integrating it into code around June 1. Of course, all of this is
subject to change and would likely fall in the "later" rather than "sooner" timeframe.
The project will require a Land Use Application for a Conditional Use Permit (for the building — review under
the Architectural design board) and a Shoreline Permit (triggers the Critical Areas Report and SEPA
checklist). We cannot apply for these permits until the new SMP has been adopted and we have a decision
on the location of the walkway. Therefore, I'm aiming to have the SEPA Environmental Checklist, Critical
Areas Report, Biological Evaluation, and JARPA ready to go June 1, with City review of draft documents in
mid -May. City review of the permit applications would be 3-4 months, if all goes smoothly with public
comments.
The JARPA, Biological Evaluation, and Critical Areas Report should be submitted to the Corps around the
same June 1 timeframe. 50 percent design plans in Corps format will accompany the JARPA. Application
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4.10.b
Exhibit A
SCOPE OF WORK
review and permit issuance could take 6-12 months. If the walkway remains on the beach, it should be
constructed on piers/piles to simplify Corps/WDFW permitting.
The HPA application requires a SEPA determination (part of the Land Use/Shoreline permit). HPAs are
typically issued in 45 days.
PROPOSED NEAR -TERM 2017-2018 SCHEDULE
Mid -Ma y — Submit draft Critical Areas Report, SEPA Environmental Checklist, JARPA, and Biological
Evaluation for team/City review
Mid -May — Pre -application meeting with City, Corps, WDFW if walkway located on the beach
June 1 (adoption of SMP) — Submit Land Use Application, Critical Areas Report, Shoreline Permit Application,
SEPA Environmental Checklist to City; JARPA, Biological Evaluation, and Critical Areas Report to Corps
October — Shoreline Permit, Conditional Permit, SEPA determination issued from City; HPA application to
WDFW submitted
December — HPA issued
December (2017) to June (2018) — Corps permit issued
Overview of Project Tasks:
Barker's scope of work includes a discussion of the activities, assumptions, and deliverables associated with
the following tasks that Barker will perform on the project:
Task A: Scoping, Baseline Investigations & 25% Preliminary Design
Task B: 50% Design Development and Permit Submittal
Task C: 90% Construction Documents
Task D: Final Bid Documents
Task A — Scoping, Baseline Investigations and 25% Preliminary Design
Barker and the Team will develop a permitting plan in the form of a matrix that will serve as a permitting "road
map" for the project. The matrix will identify applicable required federal, state, and City permits/approvals
required for the project. For each permit/approval identified, the plan will identify the regulatory agency and
contact information; jurisdiction/trigger; submittal information and required supporting materials; permit
review timelines; fees; and comments specific to project elements. In addition, this task will entail assessing
applicability of streamlined permitting mechanisms, potential mitigation requirements, and related support for
navigating the permitting process. Under a separate contract, Herrera will coordinate with USACE, WDFW,
the Tulalip Tribe, and the City's Development Services Department as necessary to develop the permitting
plan.
Barker and Team will prepare for and participate in meetings with the project team to discuss project plans,
design development, schedule, necessary permits, and permit submittal requirements. Herrera will prepare
for and participate in a pre -application meeting with representatives from USACE, WDFW, the Tulalip Tribe,
and the project team to discuss the permitting plan, permit submittal requirements and schedule, and
proposed mitigation strategy. Herrera will coordinate with the project team to prepare coordination/support
materials for the pre -application meeting, including drawings, evaluation documents, calculations, or other
materials, as requested by the City project manager. Meeting notes will be prepared by the Team following
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4.10.b
Exhibit A
SCOPE OF WORK
all meetings. This scope does not include frontage or building utility design work.
Reid Middleton will finalize the Coastal Engineering Report to address wave and tidal forces, Landau will
compile geotechnical boring and subsurface conditions reports from existing and new data, SWCA will do
baseline Cultural/archaeological research, and work with the team and Herrera to contribute to the SEPA
Environmental Checklist. This baseline information will contribute to appropriate design plans and permit
applications.
Landau Associates (LAI) will review previously collected geotechnical data in the vicinity of the proposed
project and complete two borings at the site in order to characterize the soil and groundwater conditions. One
boring will be located within the portion of the existing parking area and waterfront walkway that is located
within the fill area supported by the older bulkhead. The second boring will be located to the east of the first
boring along the approximate alignment of the new bulkhead. The proposed borings will each be advanced to
a depth of about 35 ft below existing site grades, or until practical refusal. Access to the site is somewhat
limited due to parking use. We therefore propose that Barker Landscape Architects or the City temporarily
restrict parking access in the boring areas when we plan to drill. Care will be exercised to limit surface
disturbance during drilling and backfilling of the exploratory borings; however, some disturbance to the existing
pavement is inevitable and our services do not include landscaping or extensive pavement restoration other
than patching the boreholes with lean mix concrete.
The explorations will be coordinated and monitored by a LAI representative. The explorations will be located in
the field by reference to available site features. To avoid buried utilities, we will coordinate with the City for any
know information about existing site utilities, contact the one -call utility locating service, and hire a private utility
locating service to check for potential conflicts with underground utilities prior to performing field activities.
Representative soil samples will be obtained from the explorations at selected intervals and transported to our
geotechnical testing laboratory for further examination and testing. Soil samples obtained from the explorations
will be held in our laboratory for 30 days after submittal of the final report. After that date, the soil samples will
be disposed of unless arrangements are made to retain them. Geotechnical laboratory testing will be
completed on representative soil samples obtained from the explorations, and is planned to consist of visual
classifications, natural moisture content determinations, and grain size classifications and hydrometer
analyses on up to 2 samples.
Engineering analyses and reporting by Landau Associates will include review of the information collected
during their subsurface explorations and site reconnaissance and conduct geotechnical engineering analyses
in order to develop geotechnical conclusions and recommendations to support the design of certain proposed
project features. The results of the field explorations, laboratory testing, engineering analyses, and
geotechnical engineering conclusions and recommendations will be summarized in a draft written report. Upon
receipt of review comments from Barker Landscape Architects and the City, Landau Associates will address
the comments and submit a signed and sealed geotechnical report. The geotechnical report will include:
A site plan showing pertinent existing site features and the approximate
location of the borings completed for this project, as well as readily available
previous explorations in the vicinity of the project by LAI and others.
Descriptive logs of the subsurface explorations and the results of the
geotechnical laboratory testing program.
A summary of surface and subsurface soil and groundwater conditions
observed during our field exploration program. Estimate groundwater flow
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4.10.b
Exhibit A
SCOPE OF WORK
rate, in the event that dewatering is required during construction. This
information will need to be part of the bid package, so Contractors can
estimate the type and cost of an adequate dewatering system.
' A summary of what possible contamination might be expected, or possible
buried objects like logs or debris from waterfront uses prior to the senior
center.
' A phase one environmental assessment will be done as part of this scope.
' Additional borings shall be done to reduce unwanted surprises during
construction. The testing shall include shallower, and more test pits that was
originally proposed. Included is the lab/testing work involved in determining if
there is soil contamination. Also it will include a test pit, or drilling, near
where the bioswale is shown on the plans.
' An evaluation of the feasibility of the proposed project with respect to
geotechnical considerations.
' Recommendations for site preparation and earthwork, including reuse of site
soil, and criteria for selection, placement, and compaction of structural fill.
' Recommended temporary and permanent excavation slopes.
' An estimation, based on our proposed borings, of the thickness of fill to be
encountered in the area of the existing older bulkhead to be removed.
' Seismic design criteria.
' Recommendations for lateral earth pressures (presented in terms of
equivalent fluid pressures) for the pile supported bulkhead under static and
dynamic loading conditions for use in design of the bulkhead.
' Recommendations for shallow foundation support of the smaller project
features such as stair structures and seat wall, including subgrade
preparation, allowable soil bearing pressure, estimates of settlement, and soil
parameters for lateral load resistance.
' An assessment of the feasibility of infiltrating stormwater in the raingarden
areas. Estimates of infiltration rates will be based on grain size analyses.
' Recommendations for geotechnical monitoring and consultation during
construction.
Preliminary Architectural and Engineering design is the focus of this Task, and the team will develop concepts
to present to the City and Stakeholders to get input and make revisions as needed. This will include plans, 3D
computer models, sections, details, and illustrations to convey the character and form, elevation and size of
the components making up the walkway. Transitions to the existing promenades and seawalls, the new
Waterfront Center, parking plaza and restoration areas, and in all compass directions will be developed.
Assumptions
' Barker will review a draft permit matrix and roadmap prepared by Herrera and
comment by the project team and Herrera will respond to one consolidated set
of comments and finalize the permit matrix.
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4.10.b
Exhibit A
Deliverables
SCOPE OF WORK
' Evaluation under the National Environmental Policy Act (NEPA) will not be
triggered.
' The project will be evaluated under the City's proposed Shoreline Master Plan
update and Critical Areas Ordinance update.
' The project will be evaluated using the proposed updates to the USACE Seattle
District's 2017 Nationwide permits (Special Public Notice dated June 20, 2016,
as revised).
' Barker and Team will prepare for and participate in up to five (5) one -hour
conference calls with the project team and provide meeting notes after each
meeting.
' Herrera under a separate contract will make all necessary arrangements for the
on -site pre -application meeting with USACE, WDFW, Tulalip Tribes, and project
team members. Herrera will prepare a meeting agenda. Barker team members
of will provide design drawings and calculations, and review as relevant to
support the discussion in this meeting.
' The pre -application meeting is assumed to be up to 2 hours in length and will be
held at the project site; travel time to the meeting is assumed to be 30 minutes
each way from Barker's offices. Reimbursable rate is $.0535/mile, per US
General Services Administration.
' The pre -application meeting will be attended by Barker and Reid Middleton
' Barker and Team will submit monthly invoices in a format approved by City.
' Preliminary Waterfront Center Site Plan
' Preliminary Demolition/TESC Plan
' Preliminary Promenade Walkway Layout Plan
' Preliminary Waterfront Center Restoration Plan
' 3D computer model simulating preferred layout plan
' Final Coastal Engineering Report
' Geotechnical Report
' Archaeological Research Report
' Preliminary Promenade Architectural and Landscape Design
' Preliminary Bulkhead Engineering Plan
' Preliminary Stair Engineering Plan
' Preliminary Beach Material Engineering Plan
' Preliminary Grading and Paving Plan
' Preliminary Stormwater Plan
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4.10.b
Exhibit A
SCOPE OF WORK
' Preliminary Water and Sewer Plan, not included
' Permit Plan coordinated with Herrera
' Pre -Application Meeting agenda and notes
' Preliminary Probable Cost of Construction Estimate in accordance with the
City's estimating policy.
' Project Schedule
Task B — 50% Design Development
Barker and Team will develop schematic plans that are based on city and stakeholder input from task A
review. The Team will prepare for and participate in meetings with the City and Stakeholders to discuss
project plans, which will include 50% level Cover, TESC plans, grading and drainage at the transitions north
and south of the EbbTide, Pile and Superstructure Plans and Details, Layout plans, Site Sections, Walkway
and Stair design details. The team will also produce 50% level Edmonds/CSI format specifications, and Cost
Estimates. The 50% design models, plans, details, projected costs and project schedule will be presented to
the City Team and Architectural Design Board.
Assumptions
Deliverables
' Barker Landscape Architects and Team will use input from Task A to finalize the
preferred alternative layout to develop full package of 50% complete drawings
and specifications.
' The drawing submittal will be prepared using ACAD 2014 and will include a
cover sheet,
' TESC/demolition/grading/drainage/layout/landscape, civil and structural plans
' The team meetings are assumed to be up to 2 hours in length and will be held at
the project site or nearby; travel time to the meeting is assumed to be 30
minutes each way from Barker and Team member offices. Reimbursable rate is
$.0535/mile, per US General Services Administration.
' These drawings will be formatted for permit applications, and submitted to the
agencies once they have been approved by the Client.
' The team meetings will be attended by two Barker and two Reid Middleton staff.
' Barker and Team will submit monthly invoices in a format approved by City.
' Review of HPA Permit, Ecology Permit, and Critical Areas Report
' 50% Waterfront Center Site Plan
' 50% Demolition/TESC Plan
' 50% Waterfront Center Restoration Plan
' 50% Promenade Walkway Layout Plan
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4.10.b
Exhibit A
SCOPE OF WORK
' 3D computer model simulating preferred layout plan
' 50% Bulkhead Engineering Plan
' 50% Stair Engineering Plan
' 50% Beach Material Plan
' 50% Grading and Paving Plan
' 50% Stormwater Plan & Report
' 50% Landscape Plan
' 50% Water and Sewer Plan, not included
' Waterfront Center Utilities and Road Frontage Plan not included
' Permit Application supporting plans and material quantities
' Project Schedule
' 50% Plans, Sections and Materials List
' 50% Outline Specifications in Edmonds/CSI format
' 50% Probable Cost of Construction Estimates
' 50% Architectural Design Board Presentation materials
' Permit Applications, JARPA/Shoreline, USACE/Ecology/City drawing formats
Task C — 90% Construction & Bid Documents
Barker and Team will develop 90% construction plans that are based on city and stakeholder input from task
C review. The Team will prepare for and participate in meetings with the City and Stakeholders to discuss
project plans, which will include any revisions from City and Agency review, including 90% level Cover sheet,
TESC/demolition plans, grading and drainage the restored beach, parking lot and plaza at the Waterfront
Center, at the transitions north and south of the EbbTide, Pile and Superstructure Plans and Details for the
walkway, Layout plans, Materials plans, Site Sections, Walkway and Stair design details.
The team will also produce 90% level Project Bid Manual, CSI format specifications, and Probable
Construction Cost Estimates. The 90% design models, plans, details, projected costs and project schedule
will be available to be presented to the City Team and Architectural Design Board if necessary.
This iteration of the drawings and details will be ready for submittal to the City for Clearing/Grading and
Building Permits. At this point structural calculations and other permit submittal requirements will be
prepared along with permit applications. The Team will prepare the documents for client approval, and
submit the permits once approved. The City will pay any and all permit application and review fees.
Assumptions
' Barker Landscape Architects and Team will use input from Task C to develop
full package of 90% complete construction drawings and specifications.
' The drawing submittal will be prepared using ACAD 2014 and will include a
cover sheet, TESC/demolition/grading/drainage/layout/landscape, civil and
April 18, 2017 10 of 13 BarkerLandscape Architects
Packet Pg. 130
4.10.b
Exhibit A
Deliverables
SCOPE OF WORK
structural plans
' Coordination with all permit agencies will be done during this phase as
necessary to keep the permit process moving as smoothly as possible. Design
clarifications and/or modifications may be requested by these agencies, and
these will be discussed with the City to determine any necessary actions.
' The team meetings are assumed to be up to 2 hours in length and will be held at
the project site or nearby; travel time to the meeting is assumed to be 30
minutes each way from Barker and Team member offices. Reimbursable rate is
$.0535/mile, per US General Services Administration.
' The team meetings will be attended by two Barker, and one Reid Middleton staff
members.
' Coordination with utility companies to ensure all utilities within the project limits
have been identified and are shown on the plans, not included.
' City standard details will be incorporated into the plan set.
' Multiple bid schedules may be required to accommodate available funding
sources.
' All bid schedules will include enough bid items to breakdown the construction
work to be performed by the contractor. The City will have the final approval on
the type and quantity of bid items to be used in the contract.
' Quantity tabulations shall be prepared for each bid item and submitted to City for
review.
' The drainage design will comply with the Edmonds Community Development
Code (ECDC) Chapter 18.30 and the stormwater addendum.
' Maximum Extent Feasible documents for sidewalk designs that can't meet ADA
requirements, not included
' Barker and Team will submit monthly invoices in a format approved by City.
' Revised drawings based on City, Stakeholder, Agency Input as necessary
' 90% Plans, Sections and Details (see detailed list, subject to change)
' 90% Draft Project Bid Manual in Edmonds format with WSDOT/APWA Division
1 General Requirements and special provisions
' 90% Project Construction Specifications in Edmonds/CSI format
' 90% Probable Cost of Construction Estimates in accordance with the City's
estimating policy
' 90% Architectural Design Board Presentation materials
' Clearing/Grading/Building/Stormwater Permit Submittal
' Revised Permit Applications, JARPA/Shoreline, USACE/Ecology, City formats
April 18, 2017 11 of 13 BarkerLandscape Architects
Packet Pg. 131
4.10.b
Exhibit A
SCOPE OF WORK
Final Stormwater Report
Project Schedule (updated monthly)
Task D — Final Bid Documents
Barker and Team will develop Final Project Bid Manual and Construction plans that are based on city and
stakeholder input from task D review. The Team will prepare for and participate in meetings with the City
and Stakeholders to discuss project plans, which will include any revisions from City and Agency review,
including the Final Cover sheet, TESC/demolition plans, grading and drainage at the transitions north and
south of the EbbTide, Pile and Superstructure Plans and Details for the walkway, Layout plans, Materials
plans, Site Sections, Walkway and Stair design details. The team will also produce the Final Project Bid
Manual, CSI format specifications, and Probable Construction Cost Estimates. The Final design models,
plans, details, projected costs and project schedule will be available to be presented to the City Team and
Architectural Design Board if necessary.
The Team will also follow up with all permit agencies to ensure that permits are issued, and any changes
required by the permits are incorporated into the bid documents. Any final fees required to issue permits
will be paid by the City.
Assumptions
Deliverables
Barker Landscape Architects and Team will use input from Task D to develop
full package of final complete construction drawings and specifications.
The drawing submittal will be prepared using ACAD 2014 and will include a
cover sheet, TESC/demolition/grading/drainage/layout/landscape, civil and
structural plans, and all necessary details and permit requirements.
Coordination with all permit agencies will be done during this phase as
necessary to get the permits issued for construction.
The team meetings are assumed to be up to 2 hours in length and will be held at
the project site or nearby; travel time to the meeting is assumed to be 30
minutes each way from Barker and Team member offices. Reimbursable rate is
$.0535/mile, per US General Services Administration.
The team meetings will be attended by one Barker, and one Reid Middleton staff
members.
Maximum Extent Feasible documents for sidewalk designs that cannot meet
ADA requirements, not included.
Barker and Team will submit monthly invoices in a format approved by City.
Final drawings based on City, Stakeholder, Agency Input as necessary
Final Plans, Sections and Details including all permit revisions issued for
construction.
April 18, 2017 12 of 13 BarkerLandscape Architects
Packet Pg. 132
4.10.b
Exhibit A
SCOPE OF WORK
Final Maximum Extent Feasible (MEF) documentation
Final Project Bid Manual in Edmonds/CSI format
Final Project Construction Specifications in Edmonds/CSI format
Updated Probable Cost of Construction Estimates
Final Architectural Design Board Presentation materials
Permits issued for construction: JARPA/Shoreline, USACE/Ecology, City
grading and building permits.
ASSISTANCE DURING BIDDING:
Prepare addenda and respond to bidders questions relayed through the City. It is assumed that Barker will
prepare three (3) addenda, unless additional addenda are necessary to correct errors or omissions by Barker
and/or Team in the design plans or specifications.
April 18, 2017 13 of 13 BarkerLandscape Architects
Packet Pg. 133
4.10.c
Exhibit B.1
City of Edmonds
Design Services for Edmonds Waterfront
Redevelopment
2017 Scope of Work for Carrie Hite, Parks Recreation & Cultural Services Director
Scope of work and Fee Proposal
prepared by Barker Landscape Architects
3002 NW 68th Street, Seattle, Washington 98117 (206) 783-2870 fax (206) 783-3212 John@barkeda.com
Assumptions:
Landscape Architectural, Engineedng services for full design, permitting services for the Ebb Tide and new Waterfront
Center shoreline promenade development and restoration. At each submittal, City will have 3 weeks to review and
respond. City is responsible for easements, any legal fees, dedication legal documents, and legal support.
Not Included:
Permit submittal fees, Construction administration
Timeline March 2017-January 2018 (may extend further into 2018 depending on permit process)
Overwater Walkway @ Ebb Tide
E D BARKER
LANDSCAPE
4'"5
ARCHITECTS, P.S.
A 3002 NW 68th St
USeattle, WA98117
206-783-2870
'rc. 18y0
Last updated: 4.20.17
Percentage of Overall Project Budget:
29%
Barker Landscape Architects
�d/eton Landau SWCA Myers
.06-
JB
NM
PUFF
Breakdown of work by personnel in hours
target dates
Land. Arch.
Land. Arch.
Land. Designer
Shoreline Eng. Geotech Archaeology Art
Subtotal
A. Scoping, Baseline Investigations, and 25%Preliminary Design
$106
8100
Ebb Tide
Project scoping Winter/Spring 201 i
30
20
1,493.5
Permit Roadmap plan and coordination w/Team during 25% Design
Spring 2017
8
8
8
$661.2
(1) Kickoff and (1) Team Site Visit
Spring 2017
4
4
4
$787
$1,117.1
(1) Internal Team Coordination Meetings
Spring 2017
3
3
3
$248.0
(1) EWC Team Coordination Meetings
Spring 2017
3
3
3
$248.0
Background Review
Spring 2017
2
4
4
$1,309
$1,578.7
(3) City Meetings
Spring 2017
6
6
6
$803
$1,298.9
(2) Stakeholder meetings
Spring 2017
4
6
6
$528
$963.0
Geotechnical Investigation
Spring 2017
1
1
1
$6,078 $1,501
$7,864.0
Biological Evaluation review
Spring 2017
2
3
3
$217.5
SEPA Environmental Checklist review
Spring 2017
2
2
2
$165.3
Prelim Overwater Walkway Engineering
Spring 2017
$7,212
$7,211.6
Overwater Walkway Architectural and Landscape Design
Spring 2017
8
20
20
$2,000
$6,440.0
25% Cost Estimate
Spring 2017
4
4
6
$377.0
Project Management, Meeting notes, QA/QC,Accounting and Office Support
Spring 2017
12
10
8
$1,353
$2,194.0
Update project schedule
Spring 2017
1
3
1
$140.7
subtotal
90
97
75
subtotal $10,648 $11,991 $6,078 $1,501 $2,000 $32,218
B. 50%, Design Development
Barker Landscape Architects
Reid Middleton Landau SWCA
Myers
Ebb Tide
Project phone conferences / coordination w/ Team during
Summer 2017
3
4
6
$346.6
Pre -application meetings, coordination w/ agencies in preparation for Fed. State, and City permitting
Summer 2017
4
4
$275
$512.8
(2) Team Site Visits
Summer 2017
6
6
6
$495.9
(2) Internal Team Coordination Meetings
Summer 2017
4
6
6
$435.0
(2) EWC Team Coordination Meetings
Summer 2017
4
4
4
$330.6
Coordination meetings with Permitting Agencies
Summer 2017
8
16
8
$893.2
Technical Description permits and responses to tech. questions
Summer 2017
2
4
$814
$1,424.0
Update task list to respond to project permit requirements gathered during 25% design
Summer 2017
8
$232.0
Design Revisions
Summer 2017
8
12
4
$684.4
Updated 3D model and Simulations
Summer 2017
1
10
18
$738.1
Stakeholder engagement
Summer 2017
4
4
12
$516.2
50% Engineering Drawings
Summer 2017
$10,160
$10,160.0
Site Plan Engineering
Summer 2017
$1,540
$500
$2,040.0
Demolition Engineering
Summer 2017
$589
$588.5
Overwater Walkway Engineering Pile Plan
Summer 2017
$6,391
$6,391.0
Overwater Superstructure Engineering Plan and Details
Summer 2017
$7,799
$7,799.0
Engineering for Railings
Summer 2017
$1,474
$1,474.0
Engineering for Decking and Finishes
Summer 2017
$1,738
$1,738.0
Engineering for Transition modifications
Summer 2017
$5,742
$500
$6,242.0
50% Cover Sheet (1 sheet)
Summer 2017
1
2
6
$227.7
50% TESC / Demo Plan (2 sheets)
Summer 2017
1
2
4
$181.3
50% Grading & Drainage Plans (1 sheet)
Summer 2017
2
2
12
$397.3
50% Utility Plans (1 sheet)
Summer 2017
2
2
12
$397.3
50% Layout plans (1 sheet)
Summer 2017
4
10
12
$690.2
50% Ebb Tide walkway, railing, artistic and stair design details (1 sheet)
Summer 2017
4
8
18
$500
$3,160.0
50% Transition plans, Beach, Boulders, Material, Soils and Landscape plan (1 sheet)
Summer 2017
8
16
24
$4,360.0
50% Decking and Finishes (1 sheet)
Summer 2017
4
4
10
$1,620.0
50% Landscape/Irrigation plan and details (1 sheet)
Summer 2017
1
2
8
$274.1
Review of 50% Set
Summer 2017
4
12
$469.8
50% Modified CSI format outline specifications
Summer 2017
20
5
16
$3,454
$4,579.2
50% Cost Estimate
Summer 2017
12
6
11
$902
$1,696.6
JARPA 1 Shoreline Permit submittal drawings (Barker RM CAD work only - not included in Herrera scope)
Summer 2017
10
14
70
$8,050.0
50% Architectural Design Review Document & Presention
Summer 2017
8
10
20
$997.6
QA/QC Review of 50% Set
Summer 2017
12
23
6
$1,337
$2,508.1
Submit Permit Applications
Summer 2017
12
2
16
$794.6
subtotal
149
198
309
subtotal
$29,731
$42,214 $0 $0
$1,500
D. 90% Construction Documents
Barker Landscape Architects
Reid Middleton Landau SWCA Myers
E
Project phone conferences / coordination w/Team during 90% Design
Fall 2017
5
12
8
685.9
V
Team Site Visits
Fall 2017
6
6
6
$495.9
Team Coordination Meetings
Fall 2017
6
6
6
$495.9
Q
Coordination meetings with Permitting Agencies
Fall 2017
2
6
$234.9
Revised task list to respond to project permit requirements gathered during 60% design
Fall 2017
2
8
$292.9
Design Revisions
Fall 2017
6
8
16
$785.9
Site Plan Engineering
Fall 2017
2
2
10 $275
$1,485
Demolition Engineering
Fall 2017
$275
$275
Overwater Walkway Engineering Pile Plan
Fall 2017
$1,848
$1,848
Overwater Superstructure Plan & Details
Fall 2017
$5,973
$5,973
Engineering for Railing
Fall 2017
$1,177
$1,177
Engineering for Decking and Finishes
Fall 2017
$1,386
$1,386
Engineering for Transition Modifications
Fall 2017
$3,476
$3,476
90% Engineering Drawings
Fall 2017
1
4
2 $8,393
$8,585.9
90% Design
Fall 2017
1
4
2
$192.9
90% Cover sheetlSite Plan (2 sheets)
Fall 2017
1
1
2
$365
90% TESC / Demo Plans (2 sheets)
Fall 2017
1
1
16
$430.7
90% Pile Plan (1 sheet)
Fall 2017
1
1
3
$445
90% Superstructure Plan and Details (2 sheets)
Fall 2017
2
4
8
$1,250
90% Railing, including artistic and structural elements (1 sheet)
Fall 2017
6
4
16 $1,000
$3,310
90% Decking and Finishes (1 sheet)
Fall 2017
4
4
16 $500
$2,600
90% Civil and Structural plans and details (2 sheets)
Fall 2017
2
4
6
$316.1
90% Landscape/Irrigation plans and details (4 sheet)
Fall 2017
3
12
32
$1,181.8
90% cost estimate
Fall 2017
4
4
6 $902
$1,279.0
QA/QC Review of 90% Set
Fall 2017
8
23
6 $1,221
$2,270.8
Front End Specifications
Fall 2017
20
15
6
$1,183.2
Develop specifications and bid manual - 90% Modified CSI Specifications
Fall 2017
22
3
10 $3,245
$4,233.9
Packet Pg. 134
4.10.c
Exhibit B.1
Building Permit submittal Fall 2017
3
8
25 $3,115
Clear and Grade Permit submittal Fall 2017
3
8
25 $903.4
Utility / Stormwater Permit submittal Fall 2017
2
8
25 $872.9
subtotal
113
156
252
subtotal $21,476 $28,171 $0 $0 $1,500 $51,147
E. Final Bid Documents & Biddina
Barker Landscape Architects
Reid Middleton Landau SWCA Myers
Ebb Tide
Final Design
Winter 2017
12
20
$945.4
Team Coordination Meetings
Winter 2017
4
4
4
$330.6
Site Plan Engineering
Winter 2017
$275
$275.0
Demolition Engineering
Winter 2017
$275
$275.0
Overwater Walkway Engineering Pile Plan
Winter 2017
$352
$352.0
Ovenvater Superstructure Plan & Details
Winter 2017
$1,177
$1,177.0
Railing
Winter 2017
$352
$352.0
Decking and Finishes
Winter 2017
$825
$825.0
Transition Modifications
Winter 2017
$1,738
$1,738.0
Final Drawings
Winter 2017
12
18
24 $5,916
$7,360.0
Front End Specifications
Winter 2017
18
4
8
$849.7
Technical Specidfications
Winter 2017
18
4
4 $1,430
$2,186.9
100% Cost Estimate
Winter 2017
12
2
12 $726
$1,427.8
Create multiple bid schedules to accommodate funding sources
Spring 2018
6
12
12
$809.1
Prebid conference, clarifications
Spring 2018
4
4
8 $184
$607.4
Out to bid, Bid Support, Answer bidders questions
Spring 2018
8
12
14 $451
$1,367.4
Addenda (assume 3 unless our bid docs require more)
Spring 2018
6
12
8 $866
$1,582.0
QA/QC
Spring 2018
8
10
4 $1,485
$2,111.4
subtotal 100% construction documents & bidding
108
102
98
subtotal
$8,520
$16,052 $0 $0 $0
$24,572
TOTAL - ALL DESIGN WORK
2% (below AIA std) for direct expenses for
PROPOSED DESIGN CONTRACT AMOUNM
etc.
Barker Landscape Architects
Team Lead / Landscape Architecture
$70,375
Shoreline Eng. Geotech Archaeology
$98,428 $6,078 $1,501
L Myers
Art
$5,000 $181,382
$3,628
$185,009
10% Management Reserve for unforeseen work $18,501
TOTAL PROPOSED DESIGN CONTRACT AMOUNT $203,510
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Packet Pg. 135
4.10.d
Exhibit B.2
City of Edmonds
BARKER
Design Services for Edmonds Waterfront of E DAoM206-783-2870
LAB. PS.
Parking Lot �� `�ARCHIT3002 NW ECTS,
Redevelopment �� dh St
Seattle, WA98117
2017 Scope of Work for Carrie Hite, Parks Recreation & Cultural Services Director
Scope of work and Fee Proposal
prepared by Barker Landscape Architects
3002 NW 68th Street, Seattle, Washington 98117 (206) 783-2870 fax (206) 783-3212 John@barkeda.com
jno. 1890
Assumptions:
Landscape Architectural, Engineering services for full design, permitting services for the Ebb Tide and new Waterfront Last updated: 4.20.17
Center shoreline promenade development and restoration. At each submittal, City will have 3 weeks to review and
respond. City is responsible for easements, any legal fees, dedication legal documents, and legal support.
Not Included.,
Permit submittal fees, Construction administration
Timeline March 2017-January 2018 (may extend further into 2018 depending on permit process)
Percentage of Overall Project Budget:
29%
Barker Landscape Architects
IM Middleton Landau SWCA Myers
JB
NM
PC/TF
Breakdown of work bypersonnel in hours
target dates
Land. Arch.
Land. Arch.
Land. Designer
Shoreline Eng. Geotech Archaeology Art
A. Scoping, Baseline Investigations, and 25% Preliminary Design
$
-
Project scoping Winter/Spring 201 i
30
20
1,493.5
Permit Roadmap plan and coordination w/Team during 25% Design
Spring 2017
8
8
8
$661.2
(1) Kickoff and (1) Team Site Visit
Spring 2017
4
4
4
$649
$979.6
(1) Internal Team Coordination Meetings
Spring 2017
3
3
3
$248.0
(1) EWC Team Coordination Meetings
Spring 2017
3
3
3
$248.0
Background Review
Spring 2017
2
4
4
$347
$616.2
(3) City Meetings
Spring 2017
6
6
6
$440
$935.9
(2) Stakeholder meetings
Spring 2017
4
6
6
$435.0
Biological Evaluation review
Spring 2017
2
3
3
$217.5
SEPA Environmental Checklist review
Spring 2017
2
2
2
$165.3
Prelim Site Plan Coordination (BLAIRM)
Spring 2017
2
6
8
$1,023
$2,473.0
Prelim Curb and Site Elements
Spring 2017
1
3
5
$550
$1,355.0
Preliminary Grading and Paving Engineering
Spring 2017
$2,240
$2,239.6
Preliminary Stormwater Engineering wl Barker
Spring 2017
1
3
5
$1,965
$2,769.6
25% Cost Estimate
Spring 2017
4
4
6
$825
$1,202.0
Project Management, Meeting notes, QA/QC,Accounting and Office Support
Spring 2017
12
10
8
$759
$1,600.0
Update project schedule
Spring 2017
1
3
1
$140.7
subtotal
85
88
72
subtotal $8,983 $8,797 $0 $0 $0 $17,780
B. 50% Design Development
Barker Landscape Architects
Reid Middleton Landau
SWCA Myers Parking Lot
Project phone conferences / coordination w/ Team during
Summer 2017
3
4
6
$346.6
Pre -application meetings, coordination w/ agencies in preparation for Fed. State, and City permitting
Summer 2017
4
4
$237.8
(2) Team Site Visits
Summer 2017
6
6
6
$495.9
(2) Internal Team Coordination Meetings
Summer 2017
4
6
6
$435.0
(2) EWC Team Coordination Meetings
Summer 2017
4
4
4
$330.6
Coordination meetings with Permitting Agencies
Summer 2017
8
16
8
$893.2
Technical Description permits and responses to tech. questions
Summer 2017
2
4
$402
$578.4
Update task list to respond to project permit requirements gathered during 25% design
Summer 2017
8
$232.0
Design Revisions
Summer 2017
8
12
4
$684.4
Updated 3D model and Simulations
Summer 2017
1
10
18
$738.1
Stakeholder engagement
Summer 2017
4
4
12
$516.2
50% Engineering Design
Summer 2017
1
1
4 7337
$7,489.3
Site Plan Engineering
Summer 2017
2
2
10 539
$889.9
Demolition Engineering
Summer 2017
275
$275.0
Engineering for Paving, striping
Summer 2017
1584
$1,584.0
Grading & Stormwater Engineering incl. Report
Summer 2017
5918
$5,918.0
Engineering for Curbing and Sidewalk
Summer 2017
1034
$1,034.0
50% Cover Sheet (1 sheet)
Summer 2017
1
2
6
$227.7
50% TESC / Demo Plan (2 sheets)
Summer 2017
1
2
4
$181.3
50% Grading & Drainage Plans (1 sheet)
Summer 2017
2
2
12
$397.3
50% Utility Plans (1 sheet)
Summer 2017
2
2
12
$397.3
50% Layout plans (1 sheet)
Summer 2017
4
10
12
$690.2
50% Site Sections (1 sheet)
Summer 2017
4
8
12
$632.2
50% Paving and Striping Plan (1 sheet)
Summer 2017
4
8
12
$632.2
50% Paving and Striping Plan (1 sheet)
Summer 2017
2
8
8
$1,650.0
50% Landscapelirrigation plan and details (1 sheet)
Summer 2017
1
2
8
$945.0
Review of 50% Set
Summer 2017
4
12
$469.8
50% Modified CSI format outline specifications
Summer 2017
20
5
16 1837
$2,962.2
50% Cost Estimate
Summer 2017
12
6
11 825
$1,619.6
JARPA / Shoreline Permit submittal drawings (Barker RM CAD work only - not included in Herrera scope)
Summer 2017
10
14
70
$2,334.5
50% Architectural Design Review Document & Presention
Summer 2017
8
10
20
$997.6
QA/QC Review of 50% Set
Summer 2017
12
23
6 1177
$2,348.6
Submit Permit Applications
Summer 2017
12
2
16
$794.6
subtotal 146 197 303
subtotal $19,031 $20,928 $0 $0 $0 $39,958
D. 90% Construction Documents
Barker Landscape Architects
Reid Middleton Landau
SWCA Myers Parking Lot -
Project phone conferences / coordination w/Team during 90% Design
Fall 2017
5
12
8
685.9
Team Site Visits
Fall 2017
6
6
6
$495.9
Team Coordination Meetings
Fall 2017
6
6
6
$495.9
Coordination meetings with Permitting Agencies
Fall 2017
2
6
$234.9
Revised task list to respond to project permit requirements gathered during 60% design
Fall 2017
2
8
$292.9
Design Revisions
Fall 2017
6
8
16
$785.9
90% Engineering Design
Fall 2017
1
4
2
$6,853
$7,045.9
Site Plan Engineering
Fall 2017
$622
$621.5
Demolition Engineering
Fall 2017
$275
$275.0
Engineering for Paving, striping
Fall 2017
$1,089
$1,089.0
Grading & Stormwater Engineering
Fall 2017
$1,848
$1,848.0
Engineering for Curbing and Sidewalk
Fall 2017
$1,309
$1,309.0
90% Cover sheet/Site Plan (2 sheets)
Fall 2017
1
1
2
$105.9
90% TESC / Demo Plans (2 sheets)
Fall 2017
1
1
16
$430.7
90% Civil and Structural plans and details (2 sheets)
Fall 2017
2
4
6
$316.1
90% Landscape/Irrigation plans and details (4 sheet)
Fall 2017
3
12
32
$1,181.8
90% cost estimate
Fall 2017
4
4
6
$550
$927.0
QA/QC Review of 90% Set
Fall 2017
8
23
6
$913
$1,962.8
Front End Specifications
Fall 2017
20
15
6
$1,183.2
Develop specifications and bid manual - 90% Modified CSI Specifications
Fall 2017
22
3
10
$1,353
$2,341.9
Building Permit submittal
Fall 2017
3
8
25
$903.4
Clear and Grade Permit submittal
Fall 2017
3
8
25
$903.4
Utility I Stormwater Permit submittal
Fall 2017
2
8
25
$872.9
subtotal 97 137 197
subtotal $11,497 $14,812 so $0 $0 $26,309
Packet Pg. 136
4.10.d
Exhibit B.2
E. Final Bid Documents & Biddina
Barker Landscape Architects
WReid Middleton Landau
SWCA Myers Parking Lot a
Final Design
Winter 2017
12
20
$945.4
Team Coordination Meetings
Winter 2017
4
4
4
$330.6
Site Plan Engineering
Winter 2017
$138
$137.5
Demolition Engineering
Winter 2017
$138
$137.5
Engineering for Paving, striping
Winter 2017
$1,023
$1,023.0
Grading & Stormwater Engineering
Winter 2017
$1,298
$1,298.0
Engineering for Curbing & Sidewalk
Winter 2017
$275
$275.0
Final Drawings
Winter 2017
12
18
24 $4,167
$5,611.0
Front End Specifications
Winter 2017
18
4
8
$849.7
Technical Specidfications
Winter 2017
18
4
4 $539
$1,295.9
100% Cost Estimate
Winter 2017
12
2
12 $550
$1,251.8
Create multiple bid schedules to accommodate funding sources
Spring 2018
6
12
12
$809.1
Prebid conference, clarifications
Spring 2018
4
4
8 $175
$598.3
Out to bid, Bid Support, Answer bidders questions
Spring 2018
8
12
14 $484
$1,400.4
Addenda (assume 3 unless our bid docs require more)
Spring 2018
6
12
8 $629
$1,345.5
QA/QC
Spring 2018
8
10
4 $1,441
$2,067A
subtotal 100% construction documents & bidding
108
102
98
subtotal $8,520 $10,856 $0 $0 $0 $19,376J
TOTAL - ALL DESIGN WORK
Barker Landscape Architects Reid Middleton Landau SWCA Myers
Team Lead/ Landscape Architecture Shoreline Eng. Geotech Archaeology Art
$48,031 $55,392 $0 $0 $0
$103,423
$2,068
$105,491 a
$10,549 0
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$116,040
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4.10.e
Exhibit B.3
City of Edmonds
OV E D BARKER
Design Services for Edmonds Waterfront Redevelopment Waterfront & Bulkhead �� � LANDSCAPE NW
t
3002IV1N 68th St
U~ d - Seattle, WA 98117
206-783-2970
2017 Scope of Work for Carrie Hite, Parks Recreation & Cultural Services Director boll
Scope of work and Fee Proposal
prepared by Barker Landscape Architects
3002 NW 68th Street, Seattle, Washington 98117 (206) 783-2870 fax (206) 783-3212 john@barkeda.com yq c
Assumptions:
Landscape Architectural, Engineering services for full design, permitting services for the Ebb Tide and new Waterfront Center shoreline Last updated: 4.20.17
promenade development and restoration. At each submittal, City will have 3 weeks to review and respond. City is responsible for
easements, any legal fees, dedication legal documents, and legal support.
Not Included:
Permit submittal fees, Construction administration
Timeline March 2017,/anuary 2018 (may extend further into 2018 depending on permit process)
Percentage of Overall Project Budget:
Breakdown ofwork bypersonnel in hours
A. Scoping, Baseline Investigations, and 25% Preliminary Design
26%
target dates
Barker Landscape Architects 11111hilglilliM.
JB NM PGTF
Land. Arch. Land. Arch. Land. Designer
$105 $100
Landau SWCA Myers
Shoreline Eng. Geotech Archaeology Art
Subtotal
Project scoping
Winter/Spring 2017
30
20
Permit Roadmap plan and coordination w/Team during 25% Design
Spring 2017
8
8
8
$592.8
(1) Kickoff and (1) Team Site Visit
Spring 2017
4
4
4
$847
$1,143.4
(1) Internal Team Coordination Meetings
Spring 2017
3
3
3
$222.3
(1) EWC Team Coordination Meetings
Spring 2017
3
3
3
$222.3
Background Review
Spring 2017
2
4
4
$1,309
$1,550.8
(3) City Meetings
Spring 2017
6
6
6
$1,282
$1,726.1
(2) Stakeholder meetings
Spring 2017
4
6
6
$390.0
Geotechnical Investigation
Spring 2017
1
1
1
$41,690
$41,975.0
Biological Evaluation review
Spring 2017
2
3
3
$195.0
SEPA Environmental Checklist review
Spring 2017
2
2
2
$148.2
Final Coastal Engineering Report
Spring 2017
1
1
1
$5,016
$5,301.0
Archaeological Research for SEPA
Spring 2017
3
$10,044 $10,344
Preliminary Promenade Architectural and Landscape Design
Spring 2017
12
20
30
$6,000 $11,660
Preliminary Bulkhead Engineering
Spring 2017
$4,160
$4,160
Preliminary Stair Engineering
Spring 2017
$3,104
$3,104
Preliminary Beach Material Engineering
Spring 2017
$814
$814
Preliminary Grading and Paving Design
Spring 2017
1
3
5
$805.0
25% Cost Estimate
Spring 2017
2
8
$1,276
$1,538.6
Project Management, Meeting notes, QA/QC,Accounting and Office Support
Spring 2017
12
10
8
$1,716
$2,470.0
Update project schedule
Spring 2017
1
3
1
$126.1
94
108
85
subtotal $12,570 $19,524 $41,690 $10,044 $6,000 $89,828
B. 50% Design Development
Barker Landscape Architects
Landau SWCA Myers
Waterfront
Project phone conferences / coordination w/ Team during
Summer 2017
3
4
6
$310.7
Pre -application meetings, coordination w/ agencies in preparation for Fed. State, and City permitting
Summer 2017
4
4
$184
$396.9
(2) Team Site Visits
Summer 2017
6
6
6
$444.6
(2) Internal Team Coordination Meetings
Summer 2017
4
6
6
$390.0
(2) EWC Team Coordination Meetings
Summer 2017
4
4
4
$296.4
Coordination meetings with Permitting Agencies
Summer 2017
8
16
8
$800.8
Technical Description permits and responses to tech. questions
Summer 2017
2
4
$814
$972.6
Update task list to respond to project permit requirements gathered during 25% design
Summer 2017
8
$208.0
Design Revisions
Summer 2017
8
12
4
$613.6
Updated 3D model and Simulations
Summer 2017
1
10
18
$661.7
Stakeholder engagement
Summer 2017
4
4
12
$462.8
50% Engineering Drawings
Summer 2017
$9,097
Site Plan Engineering
Summer 2017
2
2
10
$891
Demolition Engineering
Summer 2017
$968
Walkway Bulkhead Engineering
Summer 2017
$10,274
Stairs Engineering
Summer2017
$3,806
Beach & Boulders Engineering Review
Summer 2017
$814
50% Cover Sheet (1 sheet)
Summer 2017
1
2
3
50% TESC / Demo Plan (2 sheets)
Summer 2017
1
2
4
50% Grading & Drainage Plans (1 sheet)
Summer 2017
2
2
12
50% Utility Plans (1 sheet)
Summer 2017
2
2
12
50% Layout plans (1 sheet)
Summer 2017
4
10
12
50% Site Sections (1 sheet)
Summer 2017
4
8
12
50% Paving Plan (1 sheet)
Summer 2017
4
8
12
50% Boulders, Material, Soils and Landscape plan (1 sheet)
Summer 2017
2
6
12
50% Waterfront promenade, railing, stair design, and artistic details (2 sheet)
Summer 2017
4
8
12
50% Landscape/Irrigation plan and details (2 sheets)
Summer 2017
1
2
8
Review of 50% Set
Summer 2017
4
8
WDFW HPA Permit Applications review
Summer 2017
1
2
USACE and Ecology Permit Application review
Summer 2017
2
2
2
Preconstruction Fish Forage Survey review
Summer 2017
1
1
1
Critical Area Report review
Summer 2017
1
1
1
50% Modified CSI format outline specifications
Summer 2017
20
5
16
$3,432
50% Cost Estimate
Summer 2017
12
6
11
$1,001
JARPA I Shoreline Permit submittal drawings (Barker RM CAD work only - not included in Herrera scope)
Summer 2017
10
14
60
50% Architectural Design Review Document & Presention
Summer 2017
8
10
20
QA/QC Review of 50% Set
Summer 2017
12
23
6
$1,799
Submit Permit Applications
Summer 2017
12
2
16
154
204
306
$500
$9,097.0
$1,205.6
$968.0
$10,274
$3,806
$814
$141.7
$162.5
$356.2
$356.2
$618.8
$566.8
$566.8
$1,770
$2,680
$945
$317.2
$305
$570
$285
$285
$4,440.8
$1,713.4
$7,250
$894.4
$2,848.9
$712.4
subtotal $25,930 $33,079 $0 $0 $500 $59,509
D. 90% Construction Documents
Barker Landscape Architects
Reid Middleton Landau SWCA Myers
Waterfront
Project phone conferences / coordination w/Team during 90% Design
Fall 2017
5
12
8
614.9
Team Site Visits
Fall 2017
6
6
6
$444.6
Team Coordination Meetings
Fall 2017
6
6
6
$444.6
Coordination meetings with Permitting Agencies
Fall 2017
2
6
$210.6
Revised task list to respond to project permit requirements gathered during 60% design
Fall 2017
2
8
$262.6
Design Revisions
Fall 2017
6
8
16
$704.6
Site Plan Engineering
Fall 2017
$1,238
$1,237.5
Demolition Engineering
Fall 2017
$765
$764.5
Walkway Bulkhead Engineering
Fall 2017
$6,809
$6,809.0
Stairs Engineering
Fall 2017
$4,279
$4,279.0
Beach & Boulders Review
Fall 2017
$814
$814.0
90% Engineering Drawings
Fall 2017
$7,198
$7,198.4
90% Cover sheet/Site Plan (2 sheets)
Fall 2017
1
1
2
$365
90% TESC / Demo Plans (2 sheets)
Fall 2017
1
1
16
$386.1
90% Pile Plan (1 sheet)
Fall 2017
1
1
3
$445
90% Superstructure Plan and Details (2 sheets)
Fall 2017
2
4
8
$1,250
90% Railing, including artistic and structural elements (1 sheet)
Fall 2017
6
4
16
$1,000
$3,310
90% Decking and Finishes (1 sheet)
Fall 2017
4
4
16
$500
$2,600
90% Civil and Structural plans and details (2 sheets)
Fall 2017
2
4
6
$283.4
90% Landscape/Irrigation plans and details (4 sheet)
Fall 2017
3
12
32
$1,059.5
90% Cost Estimate
Fall 2017
4
4
6
$726
$1,064.0
QA/QC Review of 90% Set
Fall 2017
8
23
6
$1,337
$2,277.7
Front End Specifications
Fall 2017
20
15
6
$1,060.8
Packet Pg. 138
4.10.e
Exhibit B.3
Develop specifications and bid manual - 90% Modified CSI Specifications
Fall 2017
22
3
10 $2,552
$3,438.6
Building Permit submittal
Fall 2017
3
8
25
$3,115
Clear and Grade Permit submittal
Fall 2017
3
8
25
$809.9
Utility / Stormwater Permit submittal
Fall 2017
2
8
25
$782.6
subtotal
109
146
238
subtotal $18,815 $25,717 $0 so $1,500 $46,032
E. Final Bid Documents & Biddina Barker Landscape Architects Landau SWCA Myers Waterfront
Final Design Winter 2017 12 20 847.6
Team Coordination Meetings Winter 2017 4 4 4 $296.4
Site Plan Engineering Winter 2017 $275 $275.0
Demolition Engineering Winter 2017 $275 $275.0
Walkway Bulkhead Engineering Winter 2017 $3,025 $3,025.0
Stairs Engineering Winter 2017 $2,321 $2,321.0
Beach & Boulders Review
Winter 2017
$275
$275.0
Final Drawings
Winter 2017
12
18
24
$5,916
$7,210.6
Front End Specifications
Winter 2017
18
4
8
$761.8
Technical Specidfications
Winter 2017
18
4
4
$2,739
$3,417.6
100% Cost Estimate
Winter 2017
12
2
12
$726
$1,355.2
Create multiple bid schedules to accommodate funding sources
Spring 2018
6
12
12
$725.4
Prebid conference, clarifications
Spring 2018
4
4
8
$255
$634.8
Out to bid, Bid Support, Answer bidders questions
Spring 2018
8
12
14
$484
$1,305.6
Addenda (assume 3 unless our bid does require more)
Spring 2018
6
12
8
$899
$1,540.9
QA/QC
Spring 2018
8
10
4
$1,716
$2,277.6
subtotal 100% construction documents & bidding
108
102
98
subtotal
$7,639
$18.906 $0 $0 $0
$26,545
Barker Landscape Architects iddleton Landau SWCA Myers
Team Lead/Landscape Architecture Shoreline Eng. Geotech Archaeology Art
TOTAL - ALL DESIGN WORK $64,954 $97,226 $41,690 $10,044 $8,000 $221,913
2% (below AA std) for direct expenses for printing, mileage, postage, etc. $4,438
PROPOSED DESIGN CONTRACT AMOUNT $226,351
10% Management Reserve for unforeseen work $22,635
TOTAL PROPOSED DESIGN CONTRACT AMOUNT $248,987
Packet Pg. 139
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4.11
City Council Agenda Item
Meeting Date: 05/2/2017
Meadowdale Fields ILA
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Carrie Hite
Background/History
Council adopted the Parks, Recreation and Open Space Plan in February of 2014 identifying this project.
Council adopted the CIP in November of 2016 authorizing $500,000 for this project.
Staff Recommendation
Approve the Interlocal Agreement with the City of Lynnwood and Edmonds School District for the
redevelopment of the Meadowdale Playfields, authorizing the Mayor to enter into this agreement.
At the April 25th, 2017 meeting, Council forwarded this to the consent agenda for approval.
Narrative
This redevelopment project proposes to improve five playfields at the 26 year -old Meadowdale Athletic
Complex. The complex was initially developed as a partnership between the Edmonds School District,
Snohomish County, City of Edmonds and City of Lynnwood. The Athletic Complex is owned by the School
District and managed under an interlocal agreement by the Cities of Lynnwood and Edmonds for
community use.
The City entered into the Interlocal Agreement with the City of Lynnwood, Edmonds School District, and
Snohomish County in 1985 to develop, operate, maintain and schedule the Meadowdale Playfields,
increasing the City's capacity to provide athletic programs to its citizens. Although the Meadowdale
Playfields are located in Lynnwood, this has been a very successful partnership. To this day, it is the only
dedicated athletic space that the City utilizes for adult sports, providing a very robust softball league for
adults and seniors.
In the most recent Parks, Recreation, and Open Space Plan, adopted in February of 2014, the City
identifies planned improvements to the fields, updating them to all weather soccer and softball fields.
In addition, the City Council adopted the CIP this year, setting aside $500,000 for the City of Edmonds
contribution to this development project.
There is a definite need for athletic fields in SW Snohomish County and Edmonds. This project is an
opportunity to reinvest in and maximize the use of an existing facility to meet this need and is present in
the City's comprehensive plan. This renovation would provide year-round play, increase participation
for athletics, offer a variety of sports opportunities, increase community access, and provide a facility
that would bring tournaments to So. Snohomish County.
Packet Pg. 141
4.11
The City of Edmonds had a very small investment compared to the total cost of the project. The total
expenditure budget is close to $5.1M. The City of Edmonds would contribute $500,000. The City of
Lynnwood would contribute $2,597,155. The School District would contribute $1M. Various grants from
the State and Snohomish County would add another $950,000.
Edmonds parks interest is to continue to provide adult sports and athletic opportunities. It is also the
interest to dedicate the $500,000 to safety equipment for the fields, including safety netting, backstops,
fencing and ADA improvements.
The City of Lynnwood and the School District are both in the process of approvals for this ILA. This
project is out to bid, with bid opening scheduled for this week. There are bid alternates requested for
the infill on the fields. As Council can see in item #15 of the ILA, there will be an opportunity to review
the bids and recommend a bid option to the School District for consideration.
Attachments include:
1. Meadowdale Fields ILA 2017 to be considered.
2. Project design schematic
3. Meadowdale ILA 1985. Valid until 2025. Edmonds intent would be to negotiate a new
agreement after the renovation of the fields is complete, or in 2025 when this expires.
4. Meadowdale Appendix B 1985: Operations and Maintenance responsibilities.
5. Meadowdale ILA with Lynnwood and Edmonds School District 2012. This was entered into
without Edmonds, and gives Lynnwood until 2040 for operations of the field.
Attachments:
Meadowdale Fields ILA_04102017FINAL
Project Design
Meadowdale Development and Operation June 1985
MP Appendix B
MD Playfield ILA 2012 (4)
Packet Pg. 142
4.11.a
1 INTERLOCAL AGREEMENT
2 BETWEEN
3 EDMONDS SCHOOL DISTRICT and THE CITY OF EDMONDS
4 and THE CITY OF LYNNWOOD for the
5 MEADOWDALE PLAYFIELDS REDEVELOPMENT PROJECT
6
7 THIS INTERLOCAL AGREEMENT ("Agreement"), dated as of , 2017,
8 is made and entered into by and between EDMONDS SCHOOL DISTRICT NO. 15
9 ("District") and THE CITY OF EDMONDS ("Edmonds") and THE CITY OF LYNNWOOD
10 ("Lynnwood") for the redevelopment project of the Meadowdale Athletic Complex and
11 Playfields ("Playfields").
12
13 RECITALS
14
15 WHEREAS, Chapter 39.34 RCW (Interlocal Cooperation Act) permits local
16 government units to make the most efficient use of their powers by enabling them to cooperate
17 with other government entities on the basis of mutual advantage and thereby to provide services
18 and facilities in a manner pursuant to forms of governmental organizations that will accord best
19 with geographic, economic population, and other factors influencing the needs and development
20 of local communities; and
21
22 WHEREAS, each of the signatories hereto is a public agency as defined by RCW
23 Chapter 39.34; and
24 WHEREAS, the District owns real property used for school purposes which includes a
25 number of Playfields (referred to as the Meadowdale Playfields or the Playfields) and which is
26 located within the City of Lynnwood at 16700 66t'' Avenue West, legally described in Exhibit
27 A, attached hereto (the Real Property); and
28 WHEREAS, the District is responsible for the public education of the students in the
29 community, including physical education and athletic activities related to the educational program;
30 and
31
32 WHEREAS, the cities of Edmonds and Lynnwood (collectively referred to as the Cities)
33 have established departments in part for carrying out the purpose of developing and maintaining
34 community athletic and recreation programs; and
35
36 WHEREAS, the District and the Cities are mutually interested in supporting programs for
37 the community in the areas of athletics, recreation and education; and
38
39 WHEREAS, the Cities and the District have recognized for many years that through
40 cooperation, these publicly -owned athletic fields and facilities can be used to meet broader
2017 Meadowdale Playfields Development Agreement
Page 1 Packet Pg. 143
4.11.a
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
community needs for education, recreation and athletic activities than any of the parties can
provide separately; and
WHEREAS, the Cities and the District jointly developed the Meadowdale Playfields in
1985 for school, educational, and community use; and
WHEREAS, the Cities and the District maintain an interlocal agreement which authorizes
Edmonds and Lynnwood to jointly operate, maintain, and schedule use of the Playfields and which
has a term through June 5, 2025, copy attached hereto as Exhibit B (the 1985 ILA); and
Q
WHEREAS, Lynnwood and the District entered into an interlocal agreement which J
extends Lynnwood's use rights and obligations under the 1985 ILA to operate, maintain, and
schedule use of the Playfields until 2065, copy attached hereto as Exhibit C; and ii
m
WHEREAS, the Cities and the District intend to review the 1985 ILA regarding the
3
scheduling, maintenance, fees, and facility rules and restrictions at the Playfields; and -°a
m
WHEREAS, the Cities and the District with additional grantors are participating to share
the cost of redevelopment of the Playfields as outlined in this Agreement; o
N
NOW, THEREFORE, the District, Edmonds and Lynnwood hereby agree as
62 follows:
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
1. The purpose of this Agreement is to define the rights and responsibilities of
the District, Edmonds and Lynnwood with regard to design, construction, and funding for
the project, which includes the redevelopment of two (2) multipurpose fields, three (3)
softball fields, backstops, perimeter fencing, and walking pathways (depicted in Exhibit D,
attached hereto) of the Playfields for continued use by the parties for education and
recreation purposes (the "Project"). All improvements will meet or exceed the 2010
American with Disabilities Act requirements.
2. The District owns the Real Property that is the subject of this Agreement. This
Agreement does not contemplate the transfer of ownership of the Real Property, nor to limit
the District's ability to comply with its statutory obligations regarding the use and
disposition of school property pursuant to RCW 28A.335. By operation of this Agreement,
Edmonds and Lynnwood do not acquire any ownership interest in and disclaim any interest
to the Playfields and the Real Property, which are and will remain the District's property.
3. The District agrees to make the Playfields on the Real Property available for
redevelopment by the parties and agrees that the athletic fields and facilities comprising the
Playfields are intended primarily for school and educational purposes and are for the benefit of
students and the school age population that reside within the District.
4. The District, Edmonds and Lynnwood recognize that the entirety of the
Playfields site has a 6f boundary designated by the National Park Service dedicating it to
recreational use, as depicted on Exhibit E, and any existing or future non -recreational uses
such as the installation of cell towers and antennas must be mitigated to properly convert
2017 Meadowdale Playfields Development Agreement
Page 2 Packet Pg. 144
4.11.a
87 the use by approval of the Washington State Recreation and Conservation Office.
88
89 5. The Cities and District agree to work closely with the surrounding community
90 in the design and approval of Project development.
91
92 6. Lynnwood will serve as the project manager for design and as the
93 construction agent for the Project, for the purpose of initially incurring all expenses for all
94 elements of the construction of the joint facility, including but not limited to architect and
95 engineering fees, site development/construction fees, processing change orders, if any,
96 Washington State sales tax, and securing permits. The Project shall be constructed and
97 performed in accordance with all state and local laws, regulations, policies and standards. All
98 construction contracts shall be procured through a formal competitive bidding process consistent
99 with applicable State law.
100
101 7. The Cities and District agree that no award of a construction contract for the
102 Project will be authorized until such time as all of the parties have approved the final plans,
103 specifications and cost estimates for the Project. The District shall have final approval of
104 the Project design including materials to be used in construction. The District expressly
105 disclaims any representation or warranty that such design, plans, and specifications are
106 suited for the uses and purposes intended by the Cities. The construction contract for the
107 Project shall include reasonable warranties from the persons or entities providing labor,
108 goods or professional services to complete the Project construction.
109
110 8. Upon completion of construction of the Project, the District agrees to
111 continue to make available the Playfields to Lynnwood and Edmonds to schedule, maintain
112 and use in accordance with the 1985 ILA, attached as Exhibit B, the extension agreement
113 attached as Exhibit C, or any subsequent agreement.
114
115 9. The District and Cities agree to jointly plan for additional capital expenditures
116 for maintenance and replacement costs for the Playfields.
117
118 10. Lynnwood will form a collaborative partnership with the District, Edmonds,
119 Snohomish County, Snohomish County Tourism Promotion Area, and the State of
120 Washington Recreation and Conservation Office to fund the redevelopment of the Playfields
121 for educational, recreational, and community athletic use.
122
123 11. The District agrees to contribute capital funds in the amount of One Million
124 Dollars and zero cents ($1,000,000.00) towards the redevelopment of the two (2)
125 multipurpose fields and related perimeter backstops, safety netting and fencing, walkways
126 and ADA improvements. Payment will be made to Lynnwood as provided in Paragraph 17
127 below.
128
129 12. Edmonds agrees to contribute capital funds in the amount of Five Hundred
130 Thousand Dollars and zero cents ($500,000.00) towards the redevelopment of perimeter
131 backstops, safety netting and fencing, walkways and ADA improvements of the two (2)
132 multipurpose and three (3) softball fields, except as stated in Paragraph 15 below. Payment
133 will be made to Lynnwood on a reimbursement basis as provided in Paragraph 17 below.
134
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135 13. Lynnwood agrees to contribute capital funds in an amount up to Two Million
136 Five Hundred Ninety -Seven Thousand One Hundred Fifty -Five Dollars and zero cents
137 ($2,597,155.00) towards any expenses related to the Project, except as stated in Paragraph
138 15 and 16 below.
139
140 14. Lynnwood agrees to contract, bill for reimbursements, and properly account
141 for additional Project grant funding from the State of Washington Recreation and
142 Conservation Office contribution of capital funds in the amount of $750,000, Snohomish
143 County contribution of capital funds in the amount of $200,000, and Snohomish County
144 Tourism Promotion Area contribution of funds in the amount of $100,000. No such contract
145 or other grant funding approval may impose any restriction on the Real Property without
146 the District's review, consent, and written approval.
147
148 15. The parties acknowledge that (1) the bid package for the construction of the
149 Project will include a base bid option that includes use of SBR infill material, and two
150 alternate bid options that include use of other infill material, (2) each of the Cities will have
151 an opportunity to review bids and to recommend a bid option for the Project to the District,
152 and (3) in accordance with Paragraph 7 above, the District has the authority to consider the
153 bids and recommendations of the Cities and to approve the Project's final design. If a bid
154 option that includes use of non-SBR infill material is selected, then each party that
155 recommended (in the case of the Cities) or approved (in the case of the District) such non-
156 SBR bid option shall be responsible, jointly or severally, to pay the difference between the
157 bid amount for the SBR infill material and the bid amount for the other infill material in the
158 selected bid.
159
160 16. In the event that the total cost of the Project exceeds the District's contribution
161 amount under Paragraph 11, Edmonds' contribution amount under Paragraph 12 and this
162 Paragraph 15, Lynnwood's contribution amount under Paragraph 13 above, and the grant
163 funding described in Paragraph 14, Lynnwood shall recommend value -engineering
164 solutions to mitigate the excess costs, and submit the recommendations to the District and
165 Edmonds for their respective approvals, which approvals shall not be unreasonably
166 withheld. If the value -engineering solutions do not completely mitigate any excess costs,
167 Lynnwood shall be responsible for negotiating with the District and Edmonds an addendum
168 to the Agreement for the provision of additional funds from the parties that will cover the
169 excess costs. In the event that the total cost of the Project is less than the District's
170 contribution amount under Paragraph 11, Edmonds' contribution amount under Paragraph
171 12 and Paragraph 15, Lynnwood's "up to" contribution amount of $2,597,155.00 under
172 Paragraph 13, and the grant funding described in Paragraph 14, Lynnwood shall receive the
173 benefit and shall pay less than the full $2,597,155.00 stated in Paragraph 13.
174
175 17. Lynnwood will bill the District and Edmonds for their shares of the Project
176 costs under this Agreement as follows:
177
178 17.1 Upon the award of the contract for the construction of the Project,
179 Lynnwood shall invoice the District for $500,000.00, and upon fifty percent (50%)
180 completion of the construction of the Project, Lynnwood shall invoice the District for the
181 remaining $500,000.00 owed by the District; and
182
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183 17.2 Upon completion of the construction of the Project, Lynnwood shall invoice
184 Edmonds for $500,000.00 or such other amount as is due from Edmonds under Paragraph
185 15 above.
186
187 The District and Edmonds shall pay the invoiced amounts to Lynnwood within thirty (30)
188 days of the date of the respective invoices to each entity. Any undisputed amount not paid
189 by the date due shall bear interest at the rate of one percent (1 %) per month.
190
191 18. If the Cities' and District's representatives are unable to come to an
192 agreement in the administration of this Agreement and/or any dispute involving this
193 Agreement, including payment of assessments, the matter shall be referred to the Cities'
194 Mayors and the District's Superintendent for resolution within thirty (30) days' notice from
195 the Contract Administrator of the existence of a dispute. Should agreement not be reached
196 among the Mayors and the Superintendent within sixty (60) days' notice from the Contract
197 Administrator of the dispute, the parties shall submit the dispute to a mutually agreed upon
198 private arbitrator for binding resolution. In the event the parties cannot agree on an
199 arbitrator, one may be appointed by the presiding Judge of the Snohomish County Superior
200 Court, with costs of arbitration borne equally. The prevailing party shall be entitled to
201 recover reasonable attorneys' fees and costs related to said arbitration.
202
203 19. The term of this Agreement shall commence upon filing with the County
204 Auditor or upon listing the Agreement by subject on the District's web site or other
205 electronically retrievable public source in accordance with RCW 39.34.040 following
206 mutual execution (the "Effective Date") and shall expire upon Project close-out or when the
207 parties have completed all obligations under this Agreement, whichever occurs last.
208
209 20. Pursuant to RCW 39.34.030(4)(a), the District, Edmonds, and Lynnwood
210 hereby appoint the District's Executive Director of Business and Operations as the
211 "Administrator", who will be responsible for administering the District's responsibilities
212 under this Agreement and shall take such action as is necessary to ensure this Agreement is
213 implemented in accordance with its terms.
214
215 21. Pursuant to RCW 39.34.030(4)(a), the District, Edmonds, and Lynnwood
216 hereby appoint the City of Lynnwood's Parks, Recreation & Cultural Arts Director as the
217 "Administrator", who will be responsible for administering Lynnwood's responsibilities
218 under this Agreement and shall take such action as is necessary to ensure this Agreement is
219 implemented in accordance with its terms.
220
221 22. Pursuant to RCW 39.34.030(4)(a), the District, Edmonds, and Lynnwood
222 hereby appoint the City of Edmond's Parks, Recreation, and Cultural Services Director as
223 the "Administrator", who will be responsible for administering Edmonds' responsibilities
224 under this Agreement and shall take such action as is necessary to ensure this Agreement is
225 implemented in accordance with its terms.
226
227 23. This Agreement does not create a separate legal or administrative entity, and
228 consequently is being administered in accordance with RCW 39.34.030(4).
229
230 24. The parties shall maintain records necessary to carry out the purposes of this
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231 Agreement in accordance with generally accepted accounting principles. Such records shall be
232 available during normal working hours for the review of the respective parties, their accounting
233 representatives or the State Auditor.
234
235 25. Lynnwood, Edmonds, and the District each respectively agree to indemnify,
236 defend, and hold harmless each of the other parties from any claims, lawsuits, costs, and
237 judgments arising as a result of their respective negligent or otherwise wrongful acts or
238 omissions, or the acts or omissions of their respective agents, employees, contractors, or
239 officials, in any way related to the Project funding, design, construction, and material selection
240 under this Agreement. The indemnification obligations of the parties are several, and not joint,
241 as to their respective negligence or breach of this Agreement.
242
243 26. This Agreement and all questions concerning the capacity of the parties,
244 execution, validity (or invalidity), and performance of this Agreement, shall be interpreted,
245 construed and enforced in all respects in accordance with the laws of the State of
246 Washington. This Agreement has been negotiated and drafted by all parties and is not to be
247 construed in favor of any party.
248
249 27. Except as provided in the 1985 ILA, as amended, this Agreement represents the
250 entire agreement between the District and the Cities with respect to the Project. This Agreement
251 shall not be amended except in writing mutually agreed to and executed by the Cities and the
252 District. To the extent of any conflict between the terms and conditions of this Agreement and the
253 1985 ILA, this Agreement shall govern and control the rights and obligations of the parties with
254 respect to the Project.
255
256 28. Nothing herein shall be interpreted to create any right or liability with respect to
257 any person or entity not a party to this Agreement.
258
259 29. The parties are independent entities and nothing in this Agreement creates any
260 agency relationship. None of the parties to this Agreement shall be construed to be an officer,
261 agent or employee of any of the other parties.
262
263 30. All notices required to be served or given in accordance with the terms of this
264 Agreement shall be hand delivered or mailed via the U.S. Postal Service, postage pre -paid, to the
265 following addresses of record, or to such persons and addresses as the respective party may
266 designate in writing in the future:
267
268
Edmonds School District #15
Executive Director of Business and Operations
20420 68th Ave. West
Lynnwood, WA 98036-7400
City of Edmonds
Director of Parks, Recreation and Cultural Services
700 Main Street
Edmonds, WA 98020
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City of Lynnwood
Director of Parks, Recreation and Cultural Arts Department
PO Box 5008
Lynnwood, WA 98046-5008
269
270 31. This Agreement may be executed in several counterparts, all of which taken
271 together shall constitute the entire agreement between the parties hereto. If any provision of this
272 Agreement is determined to be invalid under any applicable statute or rule of law, it is to that
273 extent to be deemed omitted, and the balance of the Agreement shall remain enforceable.
274
275 [Signatures on following page]
276
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277
278
279
280
281
282
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and
year first written above.
EDMONDS SCHOOL DISTRICT NO. 15
CITY OF EDMONDS
MAYOR DAVE EARLING
SUPERINTENDENT KRISTINE McDUFFY
ATTEST/AUTHENTICATE:
APPROVED AS TO FORM:
Scott Passey, City Clerk
Kristine R. Wilson of Perkins Coie LLP
Attorneys for the School District
APPROVED AS TO FORM:
Office of the City Attorney
CITY OF LYNNWOOD
MAYOR NICOLA SMITH
ATTEST/AUTHENTICATE:
Sonja Springer, Finance Director
APPROVED AS TO FORM:
Rosemary Larson, City Attorney
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283 EXHIBIT A
284
285 EDMONDS SCHOOL DISTRICT NO. 15
286 Meadowdale Athletic Complex & Playfields
287
288 Legal Description
289 Tracts 82,83, 107 and 108, Meadowdale Beach, according to plat thereof recorded in Volume 5
290 of Plats, page 38, records of Snohomish County, Washington and adjacent to vacated 68th Ave
291 West.
292
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293
294
295
296
EXHIBIT B
1985 ILA Agreement
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RECEIVED,
JUN 2 51985
Execs WO amca
DEVELOPMENT/OPERATION AGREEMENT
MEADOWDALE PLAYFIELD SITE
WHEREAS, each of the subscribed signator.ieS hereto is a public a
agency as defined by RCW Chapter 39.34;
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WHEREAS, each of the subscribed signatories desire and agree to
a,
enter into a joint action and to cooperate with each other for the
purpose of developing, operating, maintaining, and scheduling a
recreation-site;and;
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WHEREAS, Edmonds School District No. 15 owns approximately
twenty five (25) acres located at 66th Avenue West and 168th Street
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S.W., and has indicated said acres to be called "Meadowdale Playfield
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Site," and
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WHEREAS, the Cities of Edmonds and Lynnwood, Snohomish County,
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and Edmonds School District No. 15 have identified a need for parks
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and recreation sites that will accord best with geographic, economic,
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population, and other factors influencing the development of the local
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communities, and;
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WHEREAS; Edmonds School District has identified the need for
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additional athletic fields in this area to enhance the District's
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educational program;
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NOW THEREFORE, the parties do agree as follows:
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1. The Edmonds School District No. 15 agrees to make the
property available for development by the agencies identified in this
Agreement for consideration of use of the fields for school
district -sponsored educational activities. The Cities of Lynnwood,
Edmonds, and Snohomish County intend to establish the responsibility
of each party to this agreement for the development, operation,
maintenance, and scheduling of the recreation site.
2. The drawing dated March; 1985, entitled "Master Plan,"
adopted by the Councils of Lynnwood and Edmonds, Snohomish County's
Parks and Recreation Advisory Board and County Council, and Edmonds
School District No. 15, is hereby made a part of this Agreement. The
plan outlines development on the twenty five -acre site and considers
future developments and scheduling of adjacent School District
property: Meadowdale Elementary, Meadowdale Middle School, and
Meadowdale High School.
3. The Cities, County and School District agree that no call for
bids will be authorized for each phase of the construction until such
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time as all agencies have approved the final plans, specifications and
cost estimate for each phase. Also that no award of a construction
contract shall be made until approved by all agencies.
.4. The Cities, County, or School. District may propose additional
development plans for the recreation site after first consulting with
the other parties to this Agreement concerning the feasibility of such
development. The costs of preparing such development plans will be
borne entirely by the initiating agency unless a written agreement to
share such costs is approve by all parties prior to the incurring of
any costs. Development plans for the recreation site shall be first
approved by the other agencies prior to initiating construction,
improvement or installation. The preparation of proposed development
plans does not obligate the initiating agency to proceed with
construction.
5. The Cities shall bear the costs of construction. Snohomish
County will contribute $150,000 in 1984/85 and additional amounts, as
is later determined. The Cities of Lynnwood and Edmonds will each
contribute $120,000 per year for five years for construction of the
project.
6. The City of Lynnwood will serve as the construction agent for
the purpose of initially incurring all expenses for all elements of
the construction of the joint facility, including but not limited to
architect and engineering fees, site development/construction fees,
Washington State sales tax, etc.
The Parks and Recreation Director of Lynnwood will act as the
Construction Administrator. The Edmonds Parks and Recreation Director
will act a Construction Administrator.in the absence of the Lynnwood
Parks and Recreation Director.
7. The City of Lynnwood shall bill the City of Edmonds and
Snohomish County for their share of the project costs in accordance
with the amounts listed in Section 5. Lynnwood shall keep appropriate
books and accounts covering all construction related costs for review
or audit by the agencies.
S. The Cities will share equally the costs and responsibility of
maintenance, and divide the maintenance and operation responsibility
as each phase of the project is completed. The Cities will each
account for the costs of maintenance and operation of the playfields
and adjust responsibilities annually if they are not equal. The
School District will pay for the costs of field preparation for the
District's use. A detailed maintenance agreement will be developed
after the final master plan is accepted by all cities and an agreement
is reached on the phases of the project's development.
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9. if it is prudent to close or reduce scheduled use of a field
because of severe adverse weather conditions or other unforeseen
causes, the agencies involved shall confer and agree concerning
reduced use.
10. If the Cities'�Parks and Recreation Departments and the
District's representative are unable to come to an agreement in the
administration of this Agreement and/or any dispute involving this
Agreement, including payment of assessments or making good on
maintenance agreements, the matter shall be referred to the Cities'
Mayors and the District's Superintendent for resolution. Should
agreement not be reached among the Mayors and the Superintendent, the
Cities and the District will each appoint an arbitrator at their
respective expense. The three arbitrators will be given a designated
time to arrive at a decision which shall be binding on all parties.
11. At least once a year, or upon written request of any party,
this Agreement shall be reviewed by all parties' representatives for
the purpose of reconsidering the equitable distribution of the
responsibilities of each party. Recommendations for amendments shall
be made to the Cities' Mayors and the District's Superintendent and
presented to the Cities' Councils and the School Board for approval.
12. The Cities and the District, but not the County, shall
indemnify and hold harmless each of the other parties including the
County, to this Agreement and their respective officers, agents and
employees, from any and all loss, damage, liability or expense,
including expense of litigation, resulting from any actual or alleged
injury to any person or firm or to such person or firm's property,
caused by or resulting from any act or omission of the party which
constructs, maintains, or designs any facility or from any act or
omission which occurs as a result of the use of any area or facility
by the party or its guest or invitee. It is the intent of the parties
that each party bear, and indemnify the other parties, from all
claims, costs or loss which relate to that particular party's use, the
use of its guests or invitees and the party's design, construction, or
maintenance of any area or facility. Joint use, design, construction
or maintenance shall result in indemnification by such parties of all
parties not participating in sucIT joint use, design, construction or
maintenance. Participation by any party by the payment of funds alone
under this Agreement shall not be "used" for the purposes of this
paragraph. It is the stated intent of the parties that the County's
liability under this contract be limited to the amount of its monetary
contribution and that the County shall be liable for no other cost,
charge, claim or liability of any kind.
13. The Cities and the District shall agree on a set of policies
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for use of the facilities. Attached in Appendix "A" are policies and
procedures for the fields.
14. Each agency, in the use of the areas and.facilities shall be
responsible for the damage caused by the acts of its officers, agents,
employees, guests, invitees," or visitors that use the facilities, not
to include normal wear and tear. The costs or repairs or replacement
due to vandalism will be shared equally by the Cities.
15. The Cities may assess and collect fees from
participants for any activity held on the site. Edmonds and Lynnwood
will agree on a schedule of fees and charges annually.
16. The Cities or District will furnish and supply all
expendable materials necessary for carrying on their activity at the
facility.
17. Scheduling procedures:
A. The Cities will jointly schedule use of the site with each
agency receiving equal time for scheduling community programs.
Schedules will be coordinated to assure maximum use of the facility.
B. Scheduling will be based on three seasonal time periods,
i.e., Winter - January through March; Spring/Summer - April -- August;
and Fall - September through December.
C. School District programs will receive priority use of the
site during the normal school year (September through May), up to 6:00
p.m., Monday through Friday. Scheduling of school programs after 6:00
p.m. will be coordinated with other community programs.
D. Actual scheduling procedures, i.e., field use applications,
rental fees, scheduling dates, supervision of activities, group
priorities, etc., will be jointly developed and coordinated by staff
from both Cities.
E. The District will not pay field rental fees for its use of
the facilities for educational purposes. The District will be
assessed for field lighting costs and field preparation done by the
Cities' maintenance crews (lining, dragging, placement of bases,
etc.).
F. The Cities and the District will maintain records that will
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make clear the lines of responsibility and liability of the scheduling
agencies.
18. This Agreement.shall be in effect for. forty. (40) years from
this date or until terminated by a majority vote of the parties,
except as provided for in 18.c., or mutually amended in writing in the a
same manner as this agreement was executed.
a. Should either of the Cities or the County unilaterally wish a
to withdraw from this Agreement, they shall do so only after having a
given the other parties written notice of intent to terminate at least
one hundred eighty (180) days prior to such action. �
0
b. Unilateral withdrawal from this Agreement gives the a
withdrawing party no rights to recover any portion of its investment
in the site or to use any portion of the site. Ownership of any N
improvement other than portable equipment items shall be vested in the o
District subject to such rights as shall be agreed upon in writing
prior to the initiation of such improvements. Q
C. if the District terminates this Agreement before its full
term, the District will give the Cities and the County one hundred.
eighty (180) days notice of its intent and will reimburse the Cities
and the County for the amortized value of the development costs and
costs of improvements. Value shall be calculated by using the
formula
Years Agreement in Force
X Replacement Value of All project
40 costs at the time of termination.
19. If a negative Declaration for Environmental Impacts is not
approved, and conditions or mitigations are imposed in accordance with
the State Environmental protection Act that would impose greatly
increased costs not anticipated by this Agreement, any party may
withdraw from this Agreement without penalty.
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20. If any action, subsection, sentence, clause, or phrase of
this Agreement is for any reason held to be unconstitutional or
illegal, such decision shall not affect the validity of the remaining
portions of this Agreement. This Agreement shall be filed with the
City Clerks, Snohomish County Auditor, and the Secretary of State.
DATED this 5th day of June 1985.. a
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Mayor EHmolds O
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CITY OF LYNNWOOD:
May Ileof Lynnwood
EDMONDS SCHOOL DISTRICT NO. 15
P6w; uuA 9/ex
Su e ntendent of Schools
SNOHOMISH COUNZ
THOi .AS
L'EPL ;CUTIY6_
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Packet Pg. 158
APPENDIX
: MEADOWDALE PLAY FIELDS
FACILITY USE REGULATIONS
JANUARY, 1985
1. Alcoholic beverages and drugs are prohibited'at the complex, and sm i
is prohibited on the playing fields.
2. No golfing is permitted on the site unless approved by the Parks an J
Recreation Department.
3. Motorized vehicles are to be parked only in designated parking area yl
are prohibited or. the fields.
4. Pets must be on leash at all times except as may be permitted fors
events approved by the Parks and Recreation Department.
5. No person shall engage in the sale of merchandise or services or op N
a concession without approval of the Parks and Recreation Departmen N
_ 5. No person shall mutilate, deface, or damage any facility improvemen Q
All litter shall be disposed of in designated receptacles. LL
ti
7. Youth organizations will not be permitted to utilize the facilities N
without adequate adult supervision at all times.
8. All organizations, groups, and/or individuals utilizing the facilit al
must leave them in satisfactory condition. rai1ure to do so will r N
in additional maintenance costs charged to the organization, group, 2
individuals responsible for additional clean-up.
9. The Parks and Recreation Department reserves the right to cancel an
facility use permit for just cause or to amend the procedures set f of
in this document at any time.
10. The Parks and Recreation Department is not responsible for accident
' injuries, or loss of property.
11. Misuse of park facilities or failure to conform with these regulati
will be sufficient grounds for immediate permit suspension and/or d a r
of future applications.
12. The groups using the facilities agree to hold harmless the cities o
Edmonds and Lynnwood, Edmonds School District, and Snohomish County
and against any and all claims for damages resulting from death, pe
injury, or property loss or damage suffered or claimed to have been
suffered by any person whatsoever and rising out of any act or omis
of an applicant and/or its agents during use of facilities.
13. Umpires and/or referees- shall be the final -authority for governing
behavior during scheduled activities.
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MEADOWDALE PLAY FIELDS FACILITY USE REGULATIONS
Page 2
14. Anyone whose action jeopardizes safety or engages in abusive or
belligerent behavior will be disqualified from play and barred from the
facility.
15. The Facility Supervisor is -responsible for the total operation of the
complex and makes the final decisions regarding facility use.
MD/kw
0829R
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A
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297
299
300
EXHIBIT C
Lynnwood — District ILA Extension
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Return Name sw=,.•• I 13 11I 11111 III 111 EI� 111 1I1 111111 1E 1111
Document Title(s)
Reference Number(s) of Related Document(s)
Grantor(s)
Grantee(s) fr
cy
Additional Reference #'s on Page
Additional Grantors on Page _
Additional Grantees on Page_
Legal Description (abbreviated form: ie Lot/Block/Plat or Section/Township/Range)
Assessor's Property Tax Parcel/Account Number
Complete Legal on Page
Additional Parcel #'s on Page _
The Auditor/Recorder will rely on the information provided on this form. The responsibility for the
accuracy of the indexing information is that of the document preparer.
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EXTENSION OF INTERLOCAL AGREEMENT
BETWEEN
EDMONDS SCHOOL DISTRICT and THE CITY OF LYNNWOOD
MEADOWDALE PLAYFIELDS
This Extension of Interlocal Agreement ("Agreement"), dated as of
7N, v- , 2012, is made and entered into by and between EDMONDS SCHOOL
D RICT NO. 15 ("School District") and THE CITY OF LYNNWOOD ("Lynnwood").
RECITALS
WHEREAS the School District and Lynnwood desire to terminate all interlocal
agreements between the School District and Lynnwood with respect to rights and
obligations for Lynnwood's use of the fields and amenities at former Lynnwood High
School, located at 3001 184th Street SW, Lymlwood, WA 98037-4701 ("Former LHS
Agreements"); and
WHEREAS the School District, Lynnwood, the City of Edmonds ("Edmonds") and
Snohomish County (the "County") entered into a Development/Operation,Agreement
Meadowdale Playfields dated June 5, 1985 (" 1985 Meadowdale ILA") which pertains to
the approximately 25 acres of real property owned by the School District and located at
66th Avenue West and 168th Street S.W., legally described on Exhibit A ("Meadowdale
Playfields"), which agreement has a current term through June 5, 2025; and
WHEREAS, to forever resolve all outstanding issues between Lynnwood and the
School District arising from or related to the Former LHS Agreements, the School District
and Lynnwood desire to extend Lynnwood's rights and obligations at Meadowdale
Playfields for an additional 40 years beyond the expiration of the current 1985
Meadowdale ILA and contemporaneously terminate, by separate agreement, the Former
LHS Agreements; and
WHEREAS both the School District and Lynnwood desire to maintain cooperative,
collaborative programs and relationships with Edmonds with respect to Parks and
Recreation and other issues of interest to their respective constituents; and
WHEREAS Lynnwood has expressed a desire to expand Lynnwood's rights and
obligations at Meadowdale Playfields to include the rights and obligations of Edmonds
under the 1985 Meadowdale ILA, either at the time Edmonds' rights expire under the 1985
Meadowdale ILA or sooner if possible; and
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WHEREAS the School District will not guarantee the outcome but agrees to pursue
discussions with Edmonds to provide Lynnwood with exclusive use of the Meadowdale
Playfields when not needed for school purposes by the School District, all as set forth in
this Agreement.
NOW, THEREFORE, the School District and Lynnwood hereby agree as follows:
1. PURPOSE
The purposes of this Agreement are to:
(a) extend, as modified by this Agreement, Lynnwood's use rights and obligations
with respect to use of the Meadowdale Playfields under the 1985 Meadowdale ILA by
forty (40) years,
(b) allow Lynnwood to assume additional use rights and obligations at the
Meadowdale Playfields site if Edmonds ceases its use (currently anticipated to occur in
2025 when the 1985 Meadowdale ILA expires as to Edmonds, and potentially sooner if
Edmonds desires to terminate its use of the Meadowdale Playfields sooner), and
(c) establish cost sharing principles between the School District and Lynnwood
regarding potential future redevelopment of the Meadowdale Playfields.
2. CONTRACT ADMINISTRATOR
2.1 Pursuant to RCW 39.34.030(4)(a), to the extent a matter is not governed by the
1985 Meadowdale ILA, the School District and Lynnwood hereby appoint the School
District's Executive Director of Business and Operations as the "Contract
Administrator", who will be responsible for administering this Agreement, and at the
direction of the parties, shall take such action as is necessary to ensure this Agreement
is implemented in accordance with its terms.
2.2 This Agreement does not create a separate legal or administrative entity, and
consequently is being administered in accordance with RCW 39.34.030(4), as provided
in paragraph 2.1.
3. REAL AND PERSONAL PROPERTY
3.1 The School District owns the real property that is the subject of this Agreement.
This Agreement does not contemplate the transfer of ownership of the Property nor to
limit the School District's ability to comply with its statutory obligations regarding the
use and disposition of school property pursuant to RCW 28A.335.
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3.2 The parties will not, during the term of and pursuant to this Agreement, jointly
acquire or hold any property (real or personal) with regard to the Meadowdale
Playfields; provided that the parties may make available to each other, as a matter of
convenience, athletic equipment and other personal property normal and incident to the
use of the Meadowdale Playfields. In the event that any such personal property items
are shared, the parties shall maintain records indicating the nature and quantity of the
items shared. Ownership and maintenance of any such personal property items shall
remain with the party who purchased the personal property item.
3.3 By operation of this Agreement, Lynnwood does not acquire any ownership
interest in and disclaims any interest to the Meadowdale Playfields, which is and will
remain the School District's property.
4. EXTENSION, DURATION AND TERMINATION
4.1 The School District and Lynnwood hereby extend the terin of the 1985 .
Meadowdale ILA, as between themselves only as set forth herein, to June 5, 2065.
4.2 The terin of this Agreement shall commence upon filing with the County Auditor
or upon listing the Agreement by subject on the School District's web site or other
electronically retrievable public source in accordance with RCW 39.34.040 following
mutual execution (the "Effective Date") and shall expire on June 5, 2065.
4.3 As between the School District and Lymlwood with respect to any new capital
investment by Lynnwood in the Meadowdale Playfields made after the Effective Date
of this Agreement not joined in by Edmonds under the 1985 Meadowdale ILA,
provided that such investment in the Meadowdale Playfields shall first have been
reviewed and approved in writing by the School District, Lynnwood's refund under
Section 18(c) of the 1985 Meadowdale ILA shall be calculated as follows:
Years this Extension Agreement remains in Force X Replacement value of Project Construction
53 Cost at Time of Termination.
5. NEGOTIATIONS TOWARD LYNNWOOD EXCLUSIVE USE RIGHTS AT
MEADOWDALE PLAYFIELDS DURING NON -SCHOOL HOURS
5.1 This Agreement does not amend the 1985 Meadowdale ILA, except to (a) extend
the term stated in Paragraph 18 for an additional forty (40) years until June 5, 2065,
and (b) amend the scheduling stated in Paragraph 17. However, the School District
shall engage in good faith negotiations with Edmonds toward moving Edmonds'
scheduling and use of the Meadowdale Playfields to other fields when the current
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Meadowdale ILA expires in 2025 or earlier, and to thereafter provide Lynnwood with
exclusive use rights and obligations at the Meadowdale Playfields site during non -
school hours as set forth in this Section 5. Lynnwood acknowledges (a) the School
District cannot guarantee any particular outcome with regard to negotiations with
Edmonds regarding the termination of Edmonds' use of the Meadowdale Playfields
prior to 2025, and (b) this Section 5.1 does not require the School District to exercise
its termination rights under Section 18(c) of the 1985 Meadowdale ILA to secure any
such cessation of Edmonds' Meadowdale Playfields scheduling or use.
5.2 In furtherance of this Section 5, Lynnwood and the School District will jointly
request review of the 1985 Meadowdale ILA to seek exclusive non -school use and
scheduling rights for Lynnwood if and as soon as Edmonds concurs, as follows:
(a) The School District will continue to have priority use of the Meadowdale
Playfields during school hours as described in the 1985 Meadowdale ILA.
(b) If and when Edmonds terminates its use rights at the Meadowdale
Playfields, Lynnwood shall
1. assume Edmonds' future use rights and obligations during non -
school hours, and thereafter have exclusive use and scheduling rights at the
Meadowdale Playfields, except for the School District's priority use rights during
school hours as described in the 1985 Meadowdale ILA; and
2. assume full responsibility for the maintenance, operation, repairs,
and restoration of the Meadowdale Playfields site as described in the 1985
Meadowdale ILA.
Notwithstanding such amendment, in accordance with section 17(e) of the 1985
Meadowdale ILA, the School District will not pay fees for its use of the Meadowdale
Playfields site for educational purposes, but the School District will be assessed for
field lighting costs and field preparation done by Lynnwood's maintenance crews
(lining, dragging, placement of bases, etc.).
5.3 The City's scheduling periods under Section 17(c) of the 1985 Meadowdale ILA
are revised as follows:
Field M-5 -City of Lynnwood scheduling starts at 5:30 p.m.
Fields M-lthrough 4- City of Lynnwood scheduling starts at 5:00 p.m.
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4.11.a
with the understanding that the School District has the right to work with the City to
make special scheduling arrangements on those occasions when the District's use of the
fields need to extend beyond those start times.
6. DEVELOPMENT PLANS FOR MEADOWDALE PLAYFIELDS
6.1 The School District agrees to pay one-half of the cost (subject to section 6.2 and
applicable budgeting and other applicable legal requirements) of master planning the
redevelopment of Meadowdale Playfields at a future mutually -agreeable date, should
Lynnwood wish to consider realigning the fields on the Meadowdale Playfields
property along with any other site improvements. The School District's role in sharing
the cost of the master planning effort, if it occurs, is due to the School District's
continued ownership of the property and the School District's interest in continued
access to and school use of the fields, as well as parking and driveways at the
Meadowdale Playfields as event overflow parking and parent drop-off/pick-up for
Meadowdale Elementary and Meadowdale Middle Schools.
6.2 Upon notice to the School District given on or before May 1 and including an
estimate of the School District share of anticipated costs, for work that cannot be billed
to the School District until the following September, Lynnwood shall have the right to
initiate and take the lead on the master planning and site design and redevelopment
process under this Section 6. As the owner of the Meadowdale Playfields property, the
School District must approve of any redevelopment of the property, which the School
District may grant, deny or condition in its sole discretion. The preparation of and
agreement to pay for master planning costs does not obligate either party to proceed
with construction or redevelopment.
6.3 The School District camlot guarantee but may be willing to share the costs of
redevelopment of the Meadowdale Playfields, but only to the extent that the School
District derives an educational benefit from such redevelopment (which the School
District anticipates may be limited to benefits of the location, function and accessibility
of the parking/driveways as noted in section 6.1, and perhaps the redesign of the
fields).
7. MISCELLANEOUS
7.1 This Agreement together with the 1985 Meadowdale ILA represents the entire
agreement between Lynnwood and the School District with respect to the Meadowdale
Playfields. This Agreement shall not be amended except in writing mutually agreed to
and executed by Lynnwood and the School District, and the 1985 Meadowdale ILA
shall not be amended except in writing in the same manner as that agreement was
executed by all parties thereto.
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7.2 This Agreement and all questions concerning the capacity of the parties, execution,
validity (or invalidity), and performance of this Agreement, shall be interpreted,
construed and enforced in all respects in accordance with the laws of the State of
Washington. This Agreement has been negotiated and drafted by all parties and is not
to be construed in favor of any party.
7.3 Nothing herein shall be interpreted to create any right or liability with respect to
any person or entity not a signatory to this Agreement.
7.4 The parties are independent entities and nothing in this Agreement creates any
agency relationship. None of the parties to this Agreement shall be construed to be an
officer, agent or employee of any of the other parties.
7.5 In the event of a dispute between the parties arising under this Agreement, the
Superintendent of the School District and the Mayor of Lynnwood shall meet to
attempt to resolve the dispute within thirty (30) days notice from the Contract
Administrator of the existence of a dispute. In the event the Superintendent and the
Mayor are unable to resolve the dispute within sixty (60) days notice from the Contract
Administrator of the dispute, the parties shall submit the dispute to a mutually agreed
upon private arbitrator for a binding resolution. In the event the parties cannot agree on
an arbitrator, one may be appointed by the Presiding Judge of the Snohomish County
Superior Court, with costs of arbitration borne equally. The prevailing party shall be
entitled to recover reasonable attorneys' fees and costs related to said arbitration.
7.6 All notices required to be served or given in accordance with the terms of this
Agreement shall be hand delivered or mailed via the U.S. Postal Service, postage pre-
paid, to the following addresses of record:
Edmonds School District #15
Executive Director of Business and
Operations
20420 68"i Ave. West
Lynnwood, WA 98036-7400
City of Lynnwood
Director of Parks, Recreation and Cultural
Arts Department
PO Box 5008
Lynnwood, WA 98046-5008
7.7 Any address changes shall be given to the other parties in writing.
7.8 This Agreement may be executed in several counterparts, all of which taken
together shall constitute the entire agreement between the parties hereto. If any
provision of this Agreement is determined to be invalid under any applicable statute or
rule of law, it is to that extent to be deemed omitted, and the balance of the Agreement
shall remain enforceable. If and to the extent reasonably required or desirable to
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effectuate the terms of this Agreement, each party shall execute and deliver to the other
or third parties involved in issues pertaining to the 1985 Meadowdale ILA such other
and further documents, instruments and assurances as such other or third parry may
reasonably request, provided that neither party to this Agreement may be thereby
required pursuant to this sentence to undertake additional financial or other obligations.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and
year first written above.
EDMOND9SCHOOL DISTRICT NO. 15
NICK UROSSOIT ED. b.
SUPERINTENDENT
DATE: 2�
DATE: .$0--&V—/-2
003 5 8-083 5/LEGAL23609131.3
Approved as
of'Perkins Coie LLP
Attorneys for the School District
Approved as to form:
of Inslee, - est, Doezie & Ryder, P.S.
Attorneys for the City
-7-
2017 Meadowdale Playfields Development Agreement
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4.11.a
EXHIBIT D
Project Overview
Project Location: 16700 661h Avenue West (27 acres)
Background
• 27-acre athletic facility developed in 1990, located in Lynnwood
• Property owned by Edmonds School District
• City operates and maintains the facility, and shares use with District and City of Edmonds
• Interlocal Agreement gives City use of the facility through 2065
Community Need
• Only athletic facility in Lynnwood since loss of athletic complex at Lynnwood High School in 2009
• Increased demand for athletic fields in Lynnwood
• Facility is 26 years old - need to improve soccer fields and softball complex
• Fields are not playable in their current condition, expensive to maintain
• League and tournament reservations have declined, fields remain unused during much of the year
Proposed Project
• Soccer fields — replace existing dirt soccer fields with all-weather surfacing to create multipurpose fields for
soccer, lacrosse, and youth baseball.
• Softball Complex — install all-weather turf on softball infields, and increase height of fencing and backstops.
• Improvements would:
provide year-round play with turf fields
bring new team sports to MP (lacrosse, youth baseball, girls fast pitch)
increase opportunities for youth and adult participation in team sports
increase opportunities for outdoor recreation
Community Partners
• City of Lynnwood, City of Edmonds, Edmonds School District, Washington State Recreation & Conservation
Office, Snohomish County, and Snohomish County Tourism Promotion Area
Total Project Cost Estimate (value -engineered)
• $4,740,000 (base -bid infill)
SECURED Funding
• $2,597,155
• $1,000,000
• $ 750,000
• $ 500,000
• $ 200,000
• 100,000
$5,147,155
City of Lynnwood
2014 ESD Bond
RCO (Local Parks & YAF)
City of Edmonds
Snohomish County
TPA
Exhibit D: Page 1
2017 Meadowdale Playfields Development Agreement
Page 29 Packet Pg. 171
4.11.a
Project Schedule
• December 13
• January 25
• January 30
• January — March
• March 30
• April - May
• June — November
• December 31
Project Community Open House
Project Stakeholder Open House
Council Briefing
Final Design
Construction Ad
Bid Opening & Notice to Proceed
Construction
Construction Complete and Project Closeout
MEADOWDALE PLAYFIELDS
27 Acres 16700 66th Ave VV
Exhibit D: Page 2
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Exhibit D: Page 3
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305 EXHIBIT E
306
307 National Park Service Agreement & 6f Boundary Map
308
309
310
2017 Meadowdale Playfields Development Agreement
Page 32 Packet Pg. 174
OMB No. 1024-0033 4.11.a
09/30/84
UNITED STATES DEPARTHMM OF THE INTERIOR
NATIONAL PARR SZRVICS
Land and Water Conservation Fund Project Agreement
State Washington Project Number 53-00594
Project Title Meadowdale Playfields
r c' !C 86
Project Period r.,,, Project Stage ALL
to June 30, 1991 Covered by this Agreement
Project Scope (Description of Project)
This project involves the further development of the existing'Meadowdale
Playfield complex. ' .<,
Project Coat The following are hereby incorporated
into this agreement:
Total Cost $ 320,000
Fund Support not 1. General Provisions (LWCF Manual)
to exceed 50%
Fund Amount $ 150,000 2. Project Application and
Attachments.
Coat of this
Stage $ 390,000 3.
Assistance this
Stage $ 150,000 4.
NPS 10-902 2017 Meadowdale PlayfielL pment Agreement
( 7_gl ) Page 3
Packet Pg. 175
• 0 4.11.a
The United States of America, represented by the Director, National Park
Service, United States Department of the Interior, and the State named above
(herinafter referred to as the State), mutually agree to perform this agreement
in accordance with the band and Water Conservation Fund Act of 1965, 78 Stat.
897 (1964), the provisions and conditions of the band and Slater Conservation
Fund Grants Manual, and with the terms, promises, conditions, plans,
specifications, estimates, procedures, project proposals, maps, and assurances
attached hereto or retained by the State and hereby made a part hereof.
The United States hereby promises, in consideration of the promises made by the
State herein, to obligate to the State the amount of money referred to above,
and to tender to the State that portion of the obligation which is required to
pay the United States' share of the costs of the above project stage, based
upon the above percentage of assistance. The State hereby promises, in
consideration of the promises made by the United States herein, to execute the
project described above in accordance with the terms of this agreement.
The following special project terms and conditions were added to this agreement
before it was signed by the parties hereto:
In witness whereof, the parties hereto have executed this agreement as of the
date entered below.
THE VNI1 ED S ATES OF AMER A STATE
13y W SHi T4N
By
(Signature) Signature)
National Park Service
United States Department
of the Interior
Date Z'
NPS 10-902
(7-81)
---•__--_R-QSERT L.,WILDER
(Name)
- -Qi rec tof,.--
(Title)
2017 Meadowdale Playfields Development Agreement
Page 34 1 Packet Pg. 176
0
UNITED STATES
DEPARTMENT OF THE INTERIOR
NATIONAL P'.RK SERVICE
4.11.a
STATE Washington (53)
Project Amendment No. 53-00594
AMENDMENT TO PROJECT AGREEMENT
THIS AMENDMENT To
Project Agreement No.86-04CDis hereby made and agreed upon by
the United States
of America, acting through the Director of the National Park
Service and by the
State of Washington pursuant to the band and Water
Conservation Fund
Act of 1965, 78 Stat. 897 (1964).
J
The State and the
United States, in mutual consideration of the promises made
2
herein and in the
agreement of which this is an amendment, do promise as
2
ii
follows:
m
That the above mentioned
agreement is amended by adding the following:
c
c�
The project cost is increased by $390,000 ($150,000 LWCF/$240,000
m
local). Project
scope is increased to allow for additional development
of the Meadowdale
Playfield complex. With this amendment the total
CD
project cost is
$780,000 ($300,000 LWCF and $480,000 local),
N
In all other respects the agreement of which this is an amendment, and the
plans and specifications relevant thereto, shall remain in full force and
affect. In witness whereof the parties hereto have executed this amendment as
of the date entered below.
THE UNITED f A STA�ES OMERICA / STATE
ByI /"� - Washington
Signature} (State)
t CHIE—F, DIVISION
(Title)
National Park
United States
the Interior
�L•L
Date
Service
Department of
12 19z3G
Byc�
Signature)
ROBERT L. WILDER
(Name)
Director
(Title)
NPS 10-902a
(7-81) 2017 Meadowdale Playfields Development Agreement
Page 35
Packet Pg. 177
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4.11.c
RECEIVED,
JUN 2 51985
EceWWO Offices
DEVELOPMENT/OPERATION AGREEMENT
MEADOWDALE PLAYFIELD SITE
WHEREAS, each of the subscribed signator.ieS hereto is a public
agency as defined by RCW Chapter 39.34;
WHEREAS, each of the subscribed signatories desire and agree to
enter into a joint action and to cooperate with each other for the
purpose of developing, operating, maintaining, and scheduling a
recreation-site;and;
WHEREAS, Edmonds School District No. 15 owns approximately
twenty five (25) acres located at 66th Avenue West and 168th Street
S.W., and has indicated said acres to be called "Meadowdale Playfield
Site," and
WHEREAS, the Cities of Edmonds and Lynnwood, Snohomish County,
and Edmonds School District No. 15 have identified a need for parks
and recreation sites that will accord best with geographic, economic,
population, and other factors influencing the development of the local
communities, and;
WHEREAS; Edmonds School District has identified the need for
additional athletic fields in this area to enhance the District's
educational program;
NOW THEREFORE, the parties do agree as follows:
1. The Edmonds School District No. 15 agrees to make the
property available for development by the agencies identified in this
Agreement for consideration of use of the fields for school
district -sponsored educational activities. The Cities of Lynnwood,
Edmonds, and Snohomish County intend to establish the responsibility
of each party to this agreement for the development, operation,
maintenance, and scheduling of the recreation site.
2. The drawing dated March; 1985, entitled "Master Plan,"
adopted by the Councils of Lynnwood and Edmonds, Snohomish County's
Parks and Recreation Advisory Board and County Council, and Edmonds
School District No. 15, is hereby made a part of this Agreement. The
plan outlines development on the twenty five -acre site and considers
future developments and scheduling of adjacent School District
property: Meadowdale Elementary, Meadowdale Middle School, and
Meadowdale High School.
3. The Cities, County and School District agree that no call for
bids will be authorized for each phase of the construction until such
Packet Pg. 181
time as all agencies have approved the final plans, specifications and
cost estimate for each phase. Also that no award of a construction
contract shall be made until approved by all agencies.
.4. The Cities, County, or School. District may propose additional
development plans for the recreation site after first consulting with
the other parties to this Agreement concerning the feasibility of such
development. The costs of preparing such development plans will be
borne entirely by the initiating agency unless a written agreement to
share such costs is approve by all parties prior to the incurring of 3
any costs. Development plans for the recreation site shall be first -°a
approved by the other agencies prior to initiating construction,
improvement or installation. The preparation of proposed development m
plans does not obligate the initiating agency to proceed with o
construction. N
5. The Cities shall bear the costs of construction. Snohomish LO
County will contribute $150,000 in 1984/85 and additional amounts, as
is later determined. The Cities of Lynnwood and Edmonds will each
contribute $120,000 per year for five years for construction of the
project. o
6. The City of Lynnwood will serve as the construction agent for
the purpose of initially incurring all expenses for all elements of
the construction of the joint facility, including but not limited to
architect and engineering fees, site development/construction fees,
Washington State sales tax, etc.
The Parks and Recreation Director of Lynnwood will act as the
Construction Administrator. The Edmonds Parks and Recreation Director
will act a Construction Administrator.in the absence of the Lynnwood
Parks and Recreation Director.
7. The City of Lynnwood shall bill the City of Edmonds and
Snohomish County for their share of the project costs in accordance
with the amounts listed in Section 5. Lynnwood shall keep appropriate
books and accounts covering all construction related costs for review
or audit by the agencies.
S. The Cities will share equally the costs and responsibility of
maintenance, and divide the maintenance and operation responsibility
as each phase of the project is completed. The Cities will each
account for the costs of maintenance and operation of the playfields
and adjust responsibilities annually if they are not equal. The
School District will pay for the costs of field preparation for the
District's use. A detailed maintenance agreement will be developed
after the final master plan is accepted by all cities and an agreement
is reached on the phases of the project's development.
Packet Pg. 182
4.11.c
9. if it is prudent to close or reduce scheduled use of a field
because of severe adverse weather conditions or other unforeseen
causes, the agencies involved shall confer and agree concerning
reduced use.
10. If the Cities'�Parks and Recreation Departments and the
District's representative are unable to come to an agreement in the
administration of this Agreement and/or any dispute involving this
Agreement, including payment of assessments or making good on
maintenance agreements, the matter shall be referred to the Cities'
Mayors and the District's Superintendent for resolution. Should
agreement not be reached among the Mayors and the Superintendent, the
Cities and the District will each appoint an arbitrator at their
respective expense. The three arbitrators will be given a designated
time to arrive at a decision which shall be binding on all parties.
11. At least once a year, or upon written request of any party,
this Agreement shall be reviewed by all parties' representatives for
the purpose of reconsidering the equitable distribution of the
responsibilities of each party. Recommendations for amendments shall
be made to the Cities' Mayors and the District's Superintendent and
presented to the Cities' Councils and the School Board for approval.
12. The Cities and the District, but not the County, shall
indemnify and hold harmless each of the other parties including the
County, to this Agreement and their respective officers, agents and
employees, from any and all loss, damage, liability or expense,
including expense of litigation, resulting from any actual or alleged
injury to any person or firm or to such person or firm's property,
caused by or resulting from any act or omission of the party which
constructs, maintains, or designs any facility or from any act or
omission which occurs as a result of the use of any area or facility
by the party or its guest or invitee. It is the intent of the parties
that each party bear, and indemnify the other parties, from all
claims, costs or loss which relate to that particular party's use, the
use of its guests or invitees and the party's design, construction, or
maintenance of any area or facility. Joint use, design, construction
or maintenance shall result in indemnification by such parties of all
parties not participating in sucIT joint use, design, construction or
maintenance. Participation by any party by the payment of funds alone
under this Agreement shall not be "used" for the purposes of this
paragraph. It is the stated intent of the parties that the County's
liability under this contract be limited to the amount of its monetary
contribution and that the County shall be liable for no other cost,
charge, claim or liability of any kind.
13. The Cities and the District shall agree on a set of policies
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for use of the facilities. Attached in Appendix "A" are policies and
procedures for the fields.
14. Each agency, in the use of the areas and.facilities shall be J
responsible for the damage caused by the acts of its officers, agents, y
employees, guests, invitees," or visitors that use the facilities, not
to include normal wear and tear. The costs or repairs or replacementLL
due to vandalism will be shared equally by the Cities. as
3
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15. The Cities may assess and collect fees from
participants for any activity held on the site. Edmonds and Lynnwood
will agree on a schedule of fees and charges annually.
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16. The Cities or District will furnish and supply all
expendable materials necessary for carrying on their activity at the
facility.
17. Scheduling procedures:
A. The Cities will jointly schedule use of the site with each
agency receiving equal time for scheduling community programs.
Schedules will be coordinated to assure maximum use of the facility.
B. Scheduling will be based on three seasonal time periods,
i.e., Winter - January through March; Spring/Summer - April -- August;
and Fall - September through December.
C. School District programs will receive priority use of the
site during the normal school year (September through May), up to 6:00
p.m., Monday through Friday. Scheduling of school programs after 6:00
p.m. will be coordinated with other community programs.
D. Actual scheduling procedures, i.e., field use applications,
rental fees, scheduling dates, supervision of activities, group
priorities, etc., will be jointly developed and coordinated by staff
from both Cities.
E. The District will not pay field rental fees for its use of
the facilities for educational purposes. The District will be
assessed for field lighting costs and field preparation done by the
Cities' maintenance crews (lining, dragging, placement of bases,
etc.).
F. The Cities and the District will maintain records that will
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4.11.c
make clear the lines of responsibility and liability of the scheduling
agencies.
18. This Agreement.shall be in effect for. forty. (40) years from
this date or until terminated by a majority vote of the parties,
except as provided for in 18.c., or mutually amended in writing in the
same manner as this agreement was executed.
a. Should either of the Cities or the County unilaterally wish
to withdraw from this Agreement, they shall do so only after having
given the other parties written notice of intent to terminate at least
one hundred eighty (180) days prior to such action.
b. Unilateral withdrawal from this Agreement gives the
withdrawing party no rights to recover any portion of its investment
in the site or to use any portion of the site. Ownership of any
improvement other than portable equipment items shall be vested in the
District subject to such rights as shall be agreed upon in writing
prior to the initiation of such improvements.
C. if the District terminates this Agreement before its full
term, the District will give the Cities and the County one hundred.
eighty (180) days notice of its intent and will reimburse the Cities
and the County for the amortized value of the development costs and
costs of improvements. Value shall be calculated by using the
formula
Years Agreement in Force
X Replacement Value of All project
40 costs at the time of termination.
19. If a negative Declaration for Environmental Impacts is not
approved, and conditions or mitigations are imposed in accordance with
the State Environmental protection Act that would impose greatly
increased costs not anticipated by this Agreement, any party may
withdraw from this Agreement without penalty.
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20. If any action, subsection, sentence, clause, or phrase of
this Agreement is for any reason held to be unconstitutional or
illegal, such decision shall not affect the validity of the remaining
portions of this Agreement. This Agreement shall be filed with the
City Clerks, Snohomish County Auditor, and the Secretary of State.
DATED this 5th day of June
1985..
CITY OF EDMONDS:
I z V Mo wo; Wa -9-MOT. M.
CITY OF LYNNWOOD:
May Ileof Lynnwood
EDMONDS SCHOOL DISTRICT NO. 15
P6w; uuA 9 lax
Su e ntendent of Schools
SNOHOMISH COUNZ
THOi .AS
L'EPL ;CUTIY6_
ntV EXecZ-f-ive
5 1985
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1.
2.
3.
4.
5.
5.
7.
APPENDIX
MEADOWDALE PLAY FIELDS
FACILITY USE REGULATIONS
JANUARY, 1985
Alcoholic beverages and drugs are prohibited'at the complex, and sm Ji
is prohibited on the playing fields.
No golfing is permitted on the site unless approved by the Parks an U_
Recreation Department.
Motorized vehicles are to be parked only in designated parking area of
are prohibited or. the fields. C-0
G
Pets must be on leash at all times except as may be permitted for s o
events approved by the Parks and Recreation Department, o
No person shall engage in the sale of merchandise or services or op L
a concession without approval of the Parks and Recreation Departmen �
No person shall mutilate, deface, or damage any facility improvemen
All litter shall be disposed of in designated receptacles.
Youth organizations will not be permitted to utilize the facilities
without adequate adult supervision at all times.
8. All organizations, groups, and/or individuals utilizing the facilit
must leave them in satisfactory condition. Failure to do so will r
in additional maintenance costs charged to the organization, group,
individuals responsible for additional clean-up.
9. The Parks and Recreation Department reserves the right to cancel an
facility use permit for just cause or to amend the procedures set f
in this document at any time.
10. The Parks and Recreation Department is not responsible for accident
injuries, or loss of property.
11. Misuse of park facilities or failure to conform with these regulati
will be sufficient grounds for immediate permit suspension and/or d
of future applications.
12. The groups using the facilities agree to hold harmless the cities o
Edmonds and Lynnwood, Edmonds School District, and Snohomish County
and against any and all claims for damages resulting from death, pe
injury, or property loss or damage suffered or claimed to have been
suffered by any person whatsoever and rising out of any act or omis
of an applicant and/or its agents during use of facilities.
13. Umpires and/or referees- shall be the final -authority for governing
behavior during scheduled activities.
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MEADOWDALE PLAY FIELDS FACILITY USE REGULATIONS
Page 2
14. Anyone whose action jeopardizes safety or engages in abusive or
belligerent behavior will be disqualified from play and barred from the
facility. a
J
15. The Facility Supervisor is -responsible for the total operation of the -0
complex and makes the final decisions regarding facility use. 2
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A
4.11.d
APPENDIX B
Meadowdale Playfields
Operation and Maintenance Responsibilities
In accordance with Item #8 of the Development/Operation Agreement, the followino
provisions are set forth to designate the operation and maintenance
responsibilities for the period January 1, 1988, to December 31, 1988.
1. The City of Lynnwood is designated as the managing agency for 1988 and as
such is to incur all costs associated with the normal operation and
maintenance of the joint facility subject to appropriate reimbursement from
the City of Edmonds.
2. Billino. The City of Lynnwood shall provide a detailed billing of the net
costs of maintenance and operation of the joint facility to the City of
Edmonds on a quarterly basis.
2.1. The City of Edmonds shall have twenty (20) working days to review said
bills and tender payment.
2.2. In the event of dispute regarding the amount or appropriateness of any
charge, the City of Edmonds shall notify the City of Lynnwood in writing by
depositing same in the U.S, mail within the twenty (20) day review period
and shall pay any amount not in dispute within said period.
2.3. The parties shall attempt to first resolve said dispute between
themselves. If they are unable to resolve the dispute within thirty (30)
days of the mailing of the notice of dispute, the parties shall submit the
matter to binding arbitration before an arbiter to be mutually agreed upon.
The costs of such arbitration shall be borne equally between the parties;
provided, however, that either party may refuse to submit to arbitration any
charge or cost alleged to be prohibited by law or the Constitution.
3. The City of Lynnwood shall keep appropriate books and accounts covering
operating and maintenance costs for review or audit by the City of Edmonds.
A separate accounting shall be maintained for all revenue collected from the
complex and equally credited to each city's operating and maintenance costs.
4. The City of Lynnwood shall provide the necessary property insurance required
for adequate coverage of the facility and name the City of Edmonds as an
additional insured. Deductible applicable to all claims shall be $1,000.00
each occurrence unless otherwise agreed upon by the cities. Item T2 of the
original agreement addresses liability conditions for the facility.
5. Normal operation and maintenance of the facility will include the following
items:
Operation
A. Receiving and processing of use request forms, collection of fees and
actual scheduling of approved activities as in accordance with Item r17
of the original agreement.
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4.11.d
Meadowdale Playfields
Operation and Maintenance Responsibilities
Page 2
B. Set-up and supervision of all scheduled activities.
C. Organization, coordination, and supervision of the concession stand
operation.
D. Purchase of required operating materials, i.e., soccer nets, bases,
field lining material, etc.
E. Payment of all utility charges, i.e., electricity, water, sewer,
garbage, telephone, alarm monitoring, etc.
MAintonAnrP
A. Purchase of all materials required for the normal maintenance of the
facility, i.e., rest room supplies, garbage bags, fertilizers, seed,
sand, soils, bark, chemicals, irrigation supplies, lighting supplies,
etc.
B. Purchase of all equipment and tools required for the normal maintenance
of the facility, i.e., tractor and trailer, field liner, drags, hand
tools, etc.
C. Mowing, trimming, aerating, verticutting, top dressing, seeding,
fertilizing, and weed control of all turf areas.
D. Maintenance of the control building (rest rooms, storage, and office
areas, etc.).
E. Programming and maintenance of the automated irrigation system
throughout the facility.
F. Collection and disposal of all litter.
G. Cleaning and maintenance of parking lots, walkways, hard court surface
areas, and bleachers.
H. Repair items damaged by vandals.
I. Perform other normal operation and maintenance duties not listed above
that are required.
6. The maintenance and operation costs for 1988 shall not exceed S57,000 (10%
contingency) without prior approval of the City Councils of Lynnwood'and
Edmonds.
a
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4.11.d
Meadowdale Playfields
Operation and Maintenance Responsibilities
Page 3
7. The field rental fees and concession stand revenue will be shared equally by
Edmonds and Lynnwood. Each City will collect revenue from its own league
activities.
APP VED AS T FORM:
� l
Ci y Attorney V t Date
APPROVED AS TO FORM:
,,� � L.2 a l0g
- --,w City Attorney Date
M&ORESP/T O MEADF/1-3
CITY OF JDMONDS:
ayor �. ��/zIs;, Date
ATT
Cit Clerk
CITY OF LYNNWOOD:
A 17
ayor Date
Packet Pg. 192
4.11.e
EXTENSION OF INTERLOCAL AGREEMENT
BETWEEN
EDMONDS SCHOOL DISTRICT and THE CITY OF LYNNWOOD
MEAD OWDALE PLAYFIELDS
This Extension of Interlocal Agreement ("Agreement"), dated as of
7N z , 2012, is made and entered into by and between EDMONDS SCHOOL
1k D CT NO. 15 ("School District") and THE CITY OF LYNNWOOD ("Lynnwood").
RECITALS
WHEREAS the School District and Lynnwood desire to terminate all interlocal
agreements between the School District and Lynnwood with respect to rights and
obligations for Lynnwood's use of the fields and amenities at former Lynnwood High
School, located at 3001 184th Street SW, Lynnwood, WA 98037-4701 ("Former LHS
Agreements"); and
WHEREAS the School District, Lynnwood, the City of Edmonds ("Edmonds") and
Snohomish County (the "County") entered into a Development/Operation_Agreement
Meadowdale Playfields dated June 5, 1985 ("1985 Meadowdale ILA") which pertains to
the approximately 25 acres of real property owned by the School District and located at
66th Avenue West and 168th Street S.W., legally described on Exhibit A ("Meadowdale
Playfields"), which agreement has a current term through June 5, 2025; and
WHEREAS, to forever resolve all outstanding issues between Lynnwood and the
School District arising from or related to the Former LHS Agreements, the School District
and Lynnwood desire to extend Lynnwood's rights and obligations at Meadowdale
Playfields for an additional 40 years beyond the expiration of the current 1985
Meadowdale ILA and contemporaneously terminate, by separate agreement, the Former
LHS Agreements; and
WHEREAS both the School District and Lynnwood desire to maintain cooperative,
collaborative programs and relationships with Edmonds with respect to Parks and
Recreation and other issues of interest to their respective constituents; and
WHEREAS Lynnwood has expressed a desire to expand Lynnwood's rights and
obligations at Meadowdale Playfields to include the rights and obligations of Edmonds
under the 1985 Meadowdale ILA, either at the time Edmonds' rights expire under the 1985
Meadowdale ILA or sooner if possible; and
00358-0835/LEGALU6091313 -I-
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WHEREAS the School District will not guarantee the outcome but agrees to pursue
discussions with Edmonds to provide Lynnwood with exclusive use of the Meadowdale
Playfields when not needed for school purposes by the School District, all as set forth in
this Agreement.
NOW, THEREFORE, the School District and Lynnwood hereby agree as follows:
1. PURPOSE
The purposes of this Agreement are to:
(a) extend, as modified by this Agreement, Lynnwood's use rights and obligations
with respect to use of the Meadowdale Playfields under the 1985 Meadowdale ILA by
forty (40) years,
(b) allow Lynnwood to assume additional use rights and obligations at the
Meadowdale Playfields site if Edmonds ceases its use (currently anticipated to occur in
2025 when the 1985 Meadowdale ILA expires as to Edmonds, and potentially sooner if
Edmonds desires to terminate its use of the Meadowdale Playfields sooner), and
(c) establish cost sharing principles between the School District and Lynnwood
regarding potential future redevelopment of the Meadowdale Playfields.
2. CONTRACT ADMINISTRATOR
2.1 Pursuant to RCW 39.34.030(4)(a), to the extent a matter is not governed by the
1985 Meadowdale ILA, the School District and Lynnwood hereby appoint the School
District's Executive Director of Business and Operations as the "Contract
Administrator", who will be responsible for administering this Agreement, and at the
direction of the parties, shall take such action as is necessary to ensure this Agreement
is implemented in accordance with its terms.
2.2 This Agreement does not create a separate legal or administrative entity, and
consequently is being administered in accordance with RCW 39.34.030(4), as provided
in paragraph 2.1.
3. REAL AND PERSONAL PROPERTY
3_I-The School District owns the real propertythat.is the subject ofthis Agreement:
This Agreement does not contemplate the transfer of ownership of the Property nor to
limit the School District's ability to comply with its statutory obligations regarding the
use and disposition of school property pursuant to RCW 28A.335.
00358-0835/i.ECP IM609131.3 -2-
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3.2 The parties will not, during the term of and pursuant to this Agreement, jointly
acquire or hold any property (real or personal) with regard to the Meadowdale
Playfields; provided that the parties may make available to each other, as a matter of
convenience, athletic equipment and other personal property normal and incident to the
use of the Meadowdale Playfields. In the event that any such personal property items
are shared, the parties shall maintain records indicating the nature and quantity of the
items shared. Ownership and maintenance of any such personal property items shall
remain with the party who purchased the personal property item.
3.3 By operation of this Agreement, Lynnwood does not acquire any ownership
interest in and disclaims any interest to the Meadowdale PIayfelds, which is and will
remain the School District's property.
4. EXTENSION, DURATION AND TERMINATION
4.1 The School District and Lynnwood hereby extend the term of the 1985
Meadowdale ILA, as between themselves only as set forth herein, to_June 5, 2.065.
4.2 The term of this Agreement shall commence upon filing with the County Auditor
or upon listing the Agreement by subject on the School District's web site or other
electronically retrievable public source in accordance with RCW 39.34.040 following
mutual execution (the "Effective Date") and shall expire on June 5, 2065.
4.3 As between the School District and Lynnwood with respect to any new capital
investment by Lynnwood in the Meadowdale PIayfields made after the Effective Date
of this Agreement not joined in by Edmonds under the 1985 Meadowdale ILA,
provided that such investment in the Meadowdale Playfields shall first have been
reviewed and approved in writing by the School District, Lynnwood`s refund under
Section 18(c) of the 1985 Meadowdale ILA shall be calculated as follows:
Years this Extension Aueement remains in Force X I Replacement value of Project Construction
53 Cost at Time of Termination.
5. NEGOTIATIONS TOWARD LYNNWOOD EXCLUSIVE USE RIGHTS AT
MFADOWDALE PLAYFIELDS DURING NON -SCHOOL HOURS
5.1 This Agreement does not amend the 1985 Meadowdale ILA, except to (a) extend
the term stated in Paragraph 18 for an additional forty (40) years until June 5, 2065,
and (b) amend the scheduling stated in Paragraph 17. However, the School District
shall engage in good faith negotiations with Edmonds toward moving Edmonds'
scheduling and use of the Meadowdale Playfields to other fields when the current
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Meadowdale ILA expires in 2025 or earlier, and to thereafter provide Lynnwood with
exclusive use rights and obligations at the Meadowdale Playfields site during non -
school hours as set forth in this Section 5. Lynnwood acknowledges (a) the School
District cannot guarantee any particular outcome with regard to negotiations with
Edmonds regarding the termination of Edmonds' use of the Meadowdale Playfields
prior to 20253and (b) this Section 5.1 does not require the School District to exercise
its termination rights under Section 18(c) of the 1985 Meadowdale ILA to secure any
such cessation of Edmonds' Meadowdale Playfields scheduling or use.
5.2In furtherance of this Section 5, Lynnwood and the School District will jointly
request review of the 1985 Meadowdale ILA to seek exclusive non -school use and
scheduling rights for Lynnwood if and as soon as Edmonds concurs, as follows:
........... .......
(a) The School District will continue to have priority use of the Meadowdale
Playfields during school hours as described in the 1985 Meadowdale ILA.
(b) If and when Edmonds terminates its use rights at the Meadowdale
Playfields, Lynnwood shall
1. assume Edmonds' future use rights and obligations during non -
school hours, and thereafter have exclusive use and scheduling rights at the
Meadowdale Playfields, except for the School District's priority use rights during
school hours as described in the 1985 Meadowdale ILA; and
2. assume full responsibility for the maintenance, operation, repairs,
and,restoration of the Meadowdale Playfields site as.described in the 1985
... ...............
Meadowdale ILA.
Notwithstanding such amendment, in accordance with section 17(e) of the 1985
Meadowdale ILA, the School District will not pay fees for its use of the Meadowdale
Playfields site for educational purposes, but the School District will be assessed for
field lighting costs and field preparation done by Lynnwood's maintenance crews
(lining, dragging, placement of bases, etc.).
5.3 The City's scheduling periods under Section 17(c) of the 1985 Meadowdale ILA
are revised as follows:
Field M-5 -City. of Lynnwood scheduling starts at 5:30 p.m.
Fields M-lthrough 4- City of Lynnwood scheduling starts at 5:00 p.m.
0035MR351LEGAL23609131.3 -4--
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with. the understanding that the School District has the right to work with the City to
make special scheduling arrangements on those occasions when the District's use of the
fields need to extend beyond those start times.
6. DEVELOPMENT PLANS FORMEADOWDALE PLAYFIELDS.
6.YThe School District agrees to pay one-half of the cost (subject to section 6.2 and
applicable budgeting and other applicable legal requirements) of master planning the
redevelopment of Meadowdale Playf gilds at a future mutually-agreeabI.e date, should
Lynnwood wish to consider. realigning the. fields on the Meadowdale Playfields
properly along with any other site improvements. The School District's role in sharing
the cost of the master planning effort, if it occurs, is due to the School District's
continued ownership of the property and the Schhool District's interest in continued
access to and school use of the fields, as well as parking and driveways at the
Meadowdale PIayfields as event overflow parldng and parent drop-off/pick-up for
Meadowdale Elementary and Meadowdale Middle Schools.
6.2 Upon notice to the School District given on or before May 1 and including an
estimate of the School District share of anticipated costs, for work that cannot be billed
to the School District until the following September, Lynnwood shall have the right to
initiate and take the lead on the master planning and site design and redevelopment
process under this Section 6. As the owner of the Meadowdale PIayfields property, the
School District must approve of any redevelopment of the property, which the School
District may grant; deny or condition in its sole discretion. The preparation of and
agreement to pay for master planning costs does not obligate either party to proceed
with construction or redevelopment.
6.3 The School District cannot guarantee but may be willing to share the costs of
redevelopment of the Meadowdale PIayfields, but only to the extent that the School
District derives an educational benefit from such redevelopment (which the School
District anticipates may be limited to benefits of the location, function and accessibility
of the parking/driveways as noted in section 6.1, and perhaps the redesign of the
fields).
7. NUSCELLANEOUS
7.1 This Agreement together with the 1985 Meadowdale ILA represents the entire
agreement between Lynnwood and the School District with respect to the Meadowdale
Playfields. This Agreement shall not be amended except in writing mutually agreed to
and executed by Lynnwood and the School District, and the 1985 Meadowdale ILA
shall not be amended except in writing in the same manner as that agreement was
executed by all parties thereto.
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7.2 This Agreement and all questions concerning the capacity of the parties, execution,
validity (or invalidity), and performance of this Agreement, shall be interpreted,
construed and enforced in all respects in accordance with the laws of the State of
Washington. This Agreement has been negotiated and drafted by all parties and is not
to be construed in favor of any party.
7.3 Nothing herein shall be interpreted to create any right or liability with respect to
any person or entity not a signatory to this Agreement.
7.4 The parties are independent entities and nothing in this Agreement creates any
agency relationship. None of the parties to this Agreement shall be construed to be an
officer, agent or employee of any of the other parties.
7.51n the event of a dispute between the parties arising under this Agreement, the
Superintendent of the School District and the Mayor of Lynnwood shall meet to
attempt to resolve the dispute within thirty (30) days notice from the Contract
Administrator of the existence of a dispute. In the event the Superintendent and the
Mayor are unable to resolve the dispute within sixty (60) days notice from the Contract
Administrator of the dispute, the parties shall submit the dispute to a mutually agreed
upon private arbitrator for a binding resolution. In the event the parties cannot agree on
an arbitrator, one may be appointed by the Presiding Judge of the Snohomish County
Superior Court, with costs of arbitration borne equally. The prevailing party shall be
entitled to recover reasonable attorneys' fees and costs related to said arbitration-
7-6 All notices required to be served or given in accordance with the terms of this
Agreement shall be hand delivered or mailed via the U_S_ Postal Service, postage pre-
paid, to the following addresses of record:
Edmonds School District #15 City of Lynnwood
Executive Director of Business and Director of Parks, Recreation and Cultural
Operations Arts Department
20420 68" Ave. West PO Box 5008
Lynnwood, WA 98036-7400 Lynnwood, WA 98046-5008
7.7 Any address changes shall be given to the other parties in writing.
7.8 This Agreement may be executed in several counterparts, all of which taken
together shall constitute the entire agreement between the parties hereto_ If any
provision of this Agreement is determined to be invalid under any applicable statute or
rule of law, it is to that extent to be deemed omitted, and the balance of the Agreement
shall remain enforceable. If and to the extent reasonably required or desirable to
0035B-O933n1 EGALn609131.3 -6-
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4.11.e
effectuate the terms of this Agreement, each party shall execute and deliver to the other
or third parties involved in issues pertaining to the 1985 Meadowdale ILA such other
and further documents, instruments and assurances as such other or third party may
reasonably request, provided that neither party to this Agreement may be thereby
required pursuant to this sentence to undertake additional financial or other obligations.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and
year first written above.
EDMO SCHOOL DISTRICT NO. 15
F
NICK UhlITSSOIT ED. 9
SUPERINTENDENT
DATE-
DATE: 'J.._..,_
00358-0835/L GAL236d9I313
as
'of Perkins Coie LLP
Attorneys for the School District
Approved as to form:
of Inslee, 4est, Doezie & Ryder, P.S.
Attorneys or the City
_7_
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EXHBIT A
EDMONDS SCHOOL DISTRICT NO.15
Meadowdale PIayf_elds
Legal Description
Tracts 82, 83,107 and I08, Meadowdale Beach, according to plat thereof recorded in
Volume 5 ofPlats, page 38, records of Snohomish County, Washington and adjacent to
vacated 68a' Ave. West.
00358.0835/LEGAL23609131.3 -8-
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5.1
City Council Agenda Item
Meeting Date: 05/2/2017
Puget Sound Starts Here Month (5 min.)
Staff Lead: {Type Name of Staff Lead}
Department: Mayor's Office
Preparer: Carolyn LaFave
Background/History
Puget Sound Starts Here is a public awareness campaign connecting more than 750 organizations across
the Puget Sound region's 12 counties. The campaign began in 2009 as the result of collaboration of two
public awareness initiatives: Stormwater Outreach for Regional Municipalities (STORM) and part of the
Puget Sound Partnership's Action Agenda for the recovery of Puget Sound.
Staff Recommendation
<Type or insert text here>
Narrative
Attachments:
PSSH_2017
Packet Pg. 201
O
Abr
IVrIoIrf amatitin
City of Edmonds o Office of the Mayor
PugetSoundo "Puget Sound Starts Here Month"
starts Hete May 2017
WHEREAS, Puget Sound contributes in numerous ways to the City of Edmonds' economic
infrastructure and to our unparalleled natural resource base; and
WHEREAS, Puget Sound is an important part of the identity and character of the City; and
WHEREAS, the water quality of Puget Sound and its tributaries is a priority for the safety,
health, and welfare of the citizens of Edmonds; and
WHEREAS, millions of pounds of pollutants enter Puget Sound every year as a result of rain
washing yard chemicals, pet waste, oil, soaps, and other substances into storm
drains and streams connected to Puget Sound; and
WHEREAS, educational initiatives such as the regional "Puget Sound Starts Here"
campaign serve to protect and improve local water quality; and
WHEREAS, "Puget Sound Starts Here Month" will bring attention and focus to the issue of
local and regional water quality and provide educational opportunities for the
public to learn how they can help clean-up and protect Puget Sound and our
local waterways; and
WHEREAS, all Puget Sound residents have the ability to take action to reduce their
individual and cumulative impact on the water quality of Puget Sound and
local waterways;
NOW, THEREFORE, I, David O. Earling, Mayor, do hereby proclaim May 2017 as:
"Puget Sound Starts Here Month" in Edmonds
and encourage all citizens to take action by attending local and regional events and to adopt
behaviors in their daily lives to help to protect and clean up�Pugei Sound and our local
waterways. ' 1
VNV 5.i- V -
David O. Earling, Mayor
May 2, 2017
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5.2
City Council Agenda Item
Meeting Date: 05/2/2017
Memorial Day Public Service Announcement (5 min.)
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Carrie Hite
Background/History
Each year, the Cemetery Board invites everyone to attend the Memorial Day event at the Cemetery.
Staff Recommendation
Council be invited to attend the Memorial Day event.
Narrative
Dale Hoggins will be present to make the public service announcement.
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7.1
City Council Agenda Item
Meeting Date: 05/2/2017
City Council Committee Meetings (20 min.)
Staff Lead: Tom Mesaros, Council President
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
On April 11, 2017, the City Council discussed and passed Ordinance No. 4065, which amended Edmonds
City Code 1.04.010 related to Council Meetings (Attachment A). In summary, the ordinance allows the
Council to convene in standing committees on the second and fourth Tuesdays of each month, following
adjournment of the Council's regular meetings.
Staff Recommendation
N/A
Narrative
With the passage of Ordinance No. 4065, the city council made the decision to return to council
committee meetings in order to provide more detailed discussion between staff directors, their staff
associates, and the council members. Council Committees are established as follows: 1) Finance
committee; 2) Parks, Planning & Public Works Committee; and 3) Public Safety and Personnel.
Committee meetings will be held on the second and fourth Tuesdays of the month, with any full council
business being conducted prior to the committee meetings. Once the full council has completed its
necessary business, council members would be dismissed to their respective committee meetings. Once
committee meetings are completed, council members will be dismissed for the evening.
Of note, council members and staff should consider committee business to be used for more in depth
discussion prior to bringing items to the full council either on the consent agenda, or regular agenda.
However, this does not mean all city council agenda items need to be first passed through a committee
prior to be considered by the full council. There may be minor items that could be presented to the full
council without first being considered by a council committee. The full council would also consider items
from the Planning Board or other city committees and/or commissions without first having that item
considered by a council committee.
Tonight, Council President Mesaros will make committee and room assignments.
Attachments:
Ordinance 4065
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7.1.a
ORDINANCE NO.4065
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, RELATING TO CITY COUNCIL MEETINGS
AND CITY COUNCIL COMMITTEE MEETINGS AND
AMENDING ECC 1.04.010.
WHEREAS, the city council has the power to organize and regulate its internal affairs
under RCW 35A.11.020; and
WHEREAS, the city council discussed at its January 2017 retreat a desire to return to a
committee system; and
WHEREAS, the city council would like to establish regular meeting times and places for
such committees; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Section 1.04.010 of the Edmonds City Code, entitled "Regular public meeting
time and days," is hereby amended to read as follows (new text is shown in underline; deleted
text is shown in strike flif ough):
1.04.010 Regular public meeting time and days.
A. Full council. Regular meetings of the city council shall be held on eaeh every
Tuesday of every month, except for the fifth Tuesday of month, at 7:00 p.m.
the ye Regular meetings of the city council shall be held in the Council Chambers,
Public Safety Complex, 250 Fifth Avenue N.,_Edmonds, Washington. at 7.00 ,,, The
seeand and feuAh Tuesdays ef every menth afe hereby designated as work meetings.
ei�y eauneil does not meet on the fifth Tuesday of a fnenth unless a speeial meefing i
^.,'� Council meetings shall adjourn at -no later than 10:00 p.m. on the day initiated
unless such adjournment is extended by an affirmative vote of a majority of the council
as a whole plus one. The council committees may convene, as necessary, fallowing
adjournment of the council's regular meetings on the second and fourth Tuesdays of the
month.
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7.1.a
B. _ Council committees. The city council shall have the following standing
committees: finance-, parks, planning,and pgblic works "PPP" ublic safety and
personnel "PSP" . Regular meetings of the city council committees shall be held on the
second and fourth Tuesdays of every month at 7:00 p.m., and, if necessary, after the
adjournment of the city council's regular meeting, whichever comes last. Regular
meetings of the city council committees shall be held concurrently in the following three
rooms of the Public Safety Complex, 250 Fifth Avenue N., Edmonds, Washington: 1) the
Council Chambers 2 the JuKy Meeting Room; and 3 the Police Training Room. Council
committee meetings shall adjourn no later than 10:00 p.m. on the day initiated unless
both members of the committee vote to extend the meeting.
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 3. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum and shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
ATTEST/AUTHENT GATED:
C LERK, SCOTT SSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFF TARADAY
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7.1.a
FILED WITH THE CITY CLERK: April 7, 2017
PASSED BY THE CITY COUNCIL: April 11, 2017
PUBLISHED: April 16, 2017
EFFECTIVE DATE: April 21, 2017
ORDINANCE NO. 4065
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7.1.a
SUMMARY OF ORDINANCE NO.4065
of the City of Edmonds, Washington
On the IIth day of April, 2017, the City Council of the City of Edmonds, passed
Ordinance No. 4065. A summary of the content of said ordinance, consisting of the title,
provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, RELATING TO CITY COUNCIL
MEETINGS AND CITY COUNCIL COMMITTEE
MEETINGS AND AMENDING ECC 1.04.010.
The full text of this Ordinance will be mailed upon request.
DATED this 121" day of April, 2017.
CLERK, SCOTT ASSEY
El
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7.1.a
Everett Daily Herald
Affidavit of Publication
State of Washington }
County of Snohomish } ss
Dicy Sheppard being first duly sworn, upon
oath deposes and says: that he/she is the legal
representative of the Everett Daily Herald a
daily newspaper. The said newspaper is a legal
newspaper by order of the superior court in the
county in which it is published and is now and
has been for more than six months prior to the
date of the first publication of the Notice
hereinafter referred to, published in the English
language continually as a daily newspaper in
Snohomish County, Washington and is and
always has been printed in whole or part in the
Everett Daily Herald and is of general
circulation in said County, and is a legal
newspaper, in accordance with the Chapter 99
of the Laws of 1921, as amended by Chapter
213, Laws of 1941, and approved as a legal
newspaper by order of the Superior Court of
Snohomish County, State of Washington, by
order dated June 16, 1941, and that the annexed
is a true copy of EDH752942 ORDINANCE
NO. 4065 as it was published in the regular and
entire issue of said paper and not as a
supplement form thereof for a period of 1
issue(s), such publication commencing on
04/16/2017 and ending on 04/16/2017 and that
said newspaper was regularly distributed to its
subscribers during all of said period.
The amount of the fee for such publication is
$22.36
S�
Subscribed and sworn
before me on this
day of
nALL.�'. I
Notary Public in and for the State of
Washington.
City of Edmonds - LEGAL ADS 114101416
SCOTT PASSEY
DEBRA ANN GRIGG
Notary Public
State of Washington
My Commission Expires
October 31, 2017
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7.1.a
4 SUMMARY OF ORDINANCE NO, 4065
of tho City of Edmonds, WasWngloA
On the 111h day of ApFII, 2017, the City Counelk at the City of
Edmonds, puased Ordlnanne No. 4064. A summaat the coin mli
of said Grdlnorlae, =059 t� 01 the title, "id" as lryuvs:
AN ORDINANCE OF THE CITY or EDMONDS.
WASHINGTON. RELATING TO CITY COUNCIL MEETINGS
AND CITY COUNCIL COMMITTEE MEETINGS AND
AMENDING ECC 1.04.010.
The full text of this Ordinance will be mailed upon request.
DATED this 121h day of April, 2017.
CITY CLERK, SCOTT PASSEY
(Published: April 16, 2017. FDH75294�
U
a
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