2017-09-12 City Council - Full Agenda-19621.
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Edmonds City Council
snl. ,nyo COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
SEPTEMBER 12, 2017, 7:00 PM
CALL TO ORDER/FLAG SALUTE
ROLL CALL
APPROVAL OF THE AGENDA
APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Meeting Minutes of September 5, 2017
2. Approval of claim, payroll and benefit checks, direct deposit and wire payments.
PRESENTATION
1. 2017 Salary Commission Presentation (15 min.)
AUDIENCE COMMENTS
ADJOURN TO COUNCIL COMMITTEE MEETINGS
THE CITY COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE CITY COUNCIL AND
STAFF ONLY. THE MEETINGS ARE OPEN TO THE PUBLIC BUT ARE NOT PUBLIC HEARINGS. THE
COMMITTEES MEET CONCURRENTLY IN SEPARATE ROOMS AS INDICATED BELOW.
PARKS, PLANNING, AND PUBLIC WORKS COMMITTEE (JURY MEETING ROOM)
1. Edmonds Veteran's Plaza Update and Request (15 min)
2. ILA Snohomish County for Community Garden (10 min.)
3. Interlocal Agreement with Edmonds School District for Meadowdale Preschool (10 min.)
FINANCE COMMITTEE (COUNCIL CHAMBER)
1. July Budgetary Financial Report (10 min.)
2. Contracting and Purchasing & Capital Asset Policy Updates (15 min.)
3. Long-range Financial Planning Committee Presentation of Revised Reserve Policy (15 min.)
PUBLIC SAFETY AND PERSONNEL COMMITTEE (POLICE TRAINING ROOM)
1. Review of the Legislative Assistant/Administrative Assistant Position Description (20 min.)
2. Indigenous Peoples Day Resolution (10 min)
Edmonds City Council Agenda
September 12, 2017
Page 1
4.1
City Council Agenda Item
Meeting Date: 09/12/2017
Approval of Council Meeting Minutes of September 5, 2017
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
CMd090517
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4.1.a
EDMONDS CITY COUNCIL DRAFT MINUTES
September 5, 2017
ELECTED OFFICIALS PRESENT
Thomas Mesaros, Mayor Pro Tern
Kristiana Johnson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
ELECTED OFFICIALS ABSENT
Dave Earling, Mayor
Michael Nelson, Councilmember
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Shane Hope, Development Services Director
Scott James, Finance Director
Jeff Taraday, City Attorney
Linda Hynd, Deputy City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Pro Tern Mesaros in the
Council Chambers, 250 5t` Avenue North, Edmonds. The meeting was opened with the flag salute.
2. ROLL CALL
Deputy City Clerk Linda called the roll. All elected officials were present with the exception of Mayor
Earling and Councilmember Nelson.
3. APPROVAL OF AGENDA
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY.
4. PRESENTATIONS
1. PRESENTATION BY VERDANT HEALTH COMMISSION
Dr. Robin Fenn, Superintendent, and Lisa King, Director of Finance, Verdant Health Commission,
introduced themselves. Dr. Fenn reviewed:
Mission: To improve the health and well-being of our community.
Elected Board of Commissioners:
o Fred Langer, RN, Esp
o Deana Knutsen, Chair
o Bob Knowles
o J. Bruce Williams, MD, FRCP, Vice Chair
o Karianna Wilson
• History
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September 5, 2017
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0 1964: Stevens Hospital built
0 2010: Stevens Hospital became Swedish Edmonds
0 2010: Created the South Snohomish County Commission for Health (SSCCFH)
0 2011: SSCCFH became Verdant Health Commission
■ Verdant owns the hospital but has nothing to do with operations
o District map
■ Bordered by 148th St SW to the north and King/Snohomish County on the south
■ Serving approximately 2,000 residents
How Does Verdant Work?
o Program Grants
o Building Healthy Communities
o Verdant Initiatives
o Verdant Spaces
o Community Hospital
Verdant Initiatives
o Access to Care (Dental and Physical)
o Behavioral Health
o Childhood Obesity
Verdant Community Wellness Center
o Classes/Workshops
o Partner Programming
o Trainings/Meetings/
o Community Use
o Demonstration Teaching Kitchen
0 2-1-1 Community Resource Advocate
Expenditures: How is our funding used?
o More than half of the funding is reinvested in community health and wellness programs.
o Programs & Grants: $6,424,300 or 58.8%
o Professional Services: $383,943 or 3.5%
o Salaries & Benefits: $858,535 or 7.9%
o Purchased Services, Supplies, Maintenance, Insurance, Utilities, Taxes, Other Expenses
$849,169 or 7.8%
o Depreciation: $2,404,616 or 22.0%
Revenue: Where does our funding come from?
o More than 75% of the funding comes from ground and facility leases
o Ground and Facility Leases: $11,819,559 or 82.3%
o Maintenance and Operations Tax Levy: $2,221,262 or 15.7%
o Investment Income: $260,542 or 1.8%
o Program and Sponsorship Revenue: $31,559 or 0.2%
o Other Revenues: $18,285 or 0.1%
Maintenance and Operations Tax Levy: Recent Rates
PHD
2014 Rate
2015 Rate
2016 Rate
Evergreen Health Monroe (PHD#1)
0.3700
0.3410
0.3194
Verdant Health Commission (PHD#2)
0.1059
0.0974
0.0912
Cascade Valley Hospital and Clinics (PHD#3)
0.3976
0.3721
0.3549
• Maintenance and Operations Tax Levy Per Resident
PHD
2014 Rate
2015 Rate
2016 Rate
Evergreen Health Monroe (PHD#1)
$38.85
$38.99
$39.07
Verdant Health Commission (PHD#2)
$12.20
$12.22
$12.25
Cascade Valley Hospital and Clinics (PHD#3)
$38.98
$39.13
$39.40
• Examples of How Verdant Partners with Edmonds
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September 5, 2017
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o Move 60! with ESD
o SBIRT (Screening, Brief Intervention, Referral, Treatment) with Edmonds Family Medicine
o Student Support Advocates at ESD
o FD#1/OMF Veterans Project
o Edmonds Senior Center Enhanced Wellness
o Edmonds Community College Veterans Support
0 2-1-1 Community Resource Advocate
o Fire District #1 Community Resource Paramedic Program
o Bike-2-Health Bike Trail
Collaborative Funding Opportunities (United Way, Hazel Miller, Premera, Community
Foundation and Tulalip Cares)
o What are the pressing needs of our community?
o Where can we have the biggest impact.....together?
Councilmember Fraley-Monillas said as Chair of the Snohomish Health District, she was interested in
coordination on opioid issues and homelessness and asked if Verdant was coordinating with the Health
District. Dr. Fenn answered not as a funder; she is meeting with the Health District next week to
determine how Verdant's activities can support the Health District. Councilmember Fraley-Monillas
commented the new physician hired by Health District has a history with these types of community
issues. South Snohomish County has serious issues that fall within Verdant's priorities such as opioids
and homelessness.
Councilmember Buckshnis asked Verdant's total assets, relaying her understanding the surplus is
approximately $5 million/year. Ms. King answered surpluses vary each year; their current investment
portfolio balance is approximately $40 million and Verdant's overall assets include the hospital.
Councilmember Buckshnis commented Verdant has a great deal of cash. She was aware Verdant has to
comply with specific RCWs, but felt there were a lot of programs Verdant could fund. She was glad
Verdant was moving slowly but hoped they would speed up in some areas such as homelessness and
opioid abuse.
Councilmember Teitzel observed the maintenance and operation tax levy rate for Verdant declined from
0.1059 in 2014 to 0.0974 in 2015 and 0.0912 in 2016 and the same trend occurred for Evergreen and
Cascade. He asked the reason for the decline. Ms. King explained as assessed values increase, unless
there is a levy lid lift, there is a cap of a 1%/year rate increase. As Verdant has excess cash, there has not
been a levy lid lift since Verdant Health Commission was formed. Inflation increases faster than 1 % in a
good economy and as that happens, the rate actually decreases.
Councilmember Johnson recalled reading in the newspaper that during the last audit, a question was
raised whether the Bike to Health program was part of Verdant's objectives. She asked for an update on
the status of that project. Ms. King answered that project is fully funded; the State auditor did not
necessarily agree the project was within Verdant's statutory authority as physical exercise cannot be
measured in a person in an infrastructure -related project. Verdant has completed its funding obligation
related to the project and the State auditor has chosen not to pursue the issue further.
Councilmember Johnson asked if that could impact future projects of that type. Dr. Fenn answered her
background is in community health; after the most recent audit, Verdant is working with the State Public
Hospital Association and legal counsel regarding potential changes to the RCW language. Verdant is a
very unique entity and there is a great deal of room for interpretation in the RCW. Councilmember
Johnson commented that project is very important to the City and suggested changing the enabling
legislation be included in the City's legislative agenda. Dr. Fenn was glad to have the City's support on
that issue.
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September 5, 2017
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5. AUDIENCE COMMENTS
Mike Shaw, Edmonds, asked the Council to make the selection of a firm for the marsh site study as
unbiased and intelligent as possible. Whoever is chosen will perform a study that will have ramifications
for many years. As times goes on, more of Edmonds will be consumed by residential and commercial
buildings. The 20+ remaining acres of the marsh represent an opportunity to preserve something for the
future beyond those pertinent to development. If the Council holds values similar to the voting public, he
recommended the evaluation of the candidate site study firms be as transparent as possible and a Council -
wide decision. Not only should the full Council make the decision on the site study firm, but the
evaluation hearings should be open to the public and conveniently timed for the general public to attend.
If the Council chose not to follow his suggestions, he questioned what it was trying to hide.
Marjie Fields, Edmonds, referred to the Edmonds Marsh Request for Proposal, relaying she shared Mr.
Shaw's concerns. A major concern is transparently in the selection process. She questioned whether
citizens would be allowed to see the proposals and sit in on the reviews, whether meetings would be
scheduled at a time that allowed public access, and whether citizen scientists will be involved in
analyzing and/or implementing the proposals She relayed a concern with possible bias, commenting the
review group appears to limit diverse input. She agreed with Mr. Shaw's suggestion to involve the entire
Council in the selection process. As some proposals are from groups with staff or consultants who have
worked for the City or Port in the past, there is some concern with possible conflict of interest or the
appearance of conflict. The baseline study of the marsh is important and must be an impartial, unbiased
and independent study.
Susie Schaefer, Edmonds, commented she has not had time to review the marsh site study proposals.
She invited the Council to the Puget Sound Bird Fest September 15-17. Friday, September 15 will include
a speaker on woodpeckers, there are programs all day on Saturday including how to attract birds and
wildlife to your yard and photographs of marsh wildlife by David Richman and a tour of the demo garden
on Sunday. She concluded if the proposals for the marsh study are not good, new proposals should be
sought.
Marty Jones, Edmonds, was excited to see a new "Edmonds Marsh and Boardwalk" directional sign on
Dayton as anything that gets people to visit the marsh and learn to appreciate is good for the marsh and
what is good for the marsh is good for Edmonds. She thanked whoever was involved in getting the sign
installed, commenting many people have been wanting it for a long time. The timing of the sign
installation right before Bird Fest is especially appreciated. Mayor Pro Tern Mesaros remarked there is
another Edmonds Marsh directional sign northbound on SR-104. He said City staff installed the signs.
Alvin Rutledge, Edmonds, reported the Carol Rowe Food Bank participated in the grand opening of the
ACE Hardware August 25-27 along with Mayor Earling, Councilmember Teitzel and the Chamber of
Commerce. He relayed the food bank's appreciation for the grocery store at ACE and the food bank's
plans for a food drive in November and December. The food bank is seeking a director.
Joe Scordino, Edmonds, retired fisheries biologist, referred to the Edmonds Marsh baseline study and
explained the public is very interested in the marsh ensuring the study provides best available science on
current and potential future conditions. The public is hopeful the study will provide information that has
been needed for a long time, a good, solid study based specifically on the marsh so everyone is on same
page with regard to how conditions affect the marsh, how to make marsh better for wildlife, and
preserving wildlife into the future. He recommended the study provide tangible, site specific, scientific
information that can be used directly in future considerations. A lot of studies have the right words but are
not usable in application. He asked when, how and if the public will be able to directly participate and
contribute to the review process. He thanked Ms. Hope for promptly providing copies of the proposals
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upon his request. He asked what happened if any one of the proposal did not address all aspects of the
desired study and whether the City could put out an RFQ combining different aspects into one and rebid
it.
6. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
TIBBOTT, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.
The agenda items approved are as follows:
1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF AUGUST 22, 2017
2. APPROVAL OF COUNCIL MEETING MINUTES OF AUGUST 22, 2017
3. APPROVAL OF CLAIM CHECKS, REPLACEMENT PAYROLL CHECK AND WIRE
PAYMENTS
4. CARNEGIE LIBRARY BUILDING LEASE ADDENDUM
5. ACCEPTANCE OF THE220TH STREET SW OVERLAY PROJECT FROM 84TH TO
76TH AVENUES W
7. ACTION ITEM
1. AUTHORIZATION FOR MAYOR TO SIGN LOCAL AGENCY PROFESSIONAL
SERVICES CONSULTANT AGREEMENT WITH SCJ ALLIANCE FOR THE
HIGHWAY 99 REVITALIZATION / GATEWAY PROJECT
Public Works Director Phil Williams relayed the Parks, Planning & Public Works Committee reviewed
the professional services consultant agreement with SO Alliance for the Highway 99 Corridor Plan from
212th Street to 244th Street. In 2015 the City secured $10 million from Connecting Washington for the
Highway 99 Gateway/Revitalization project. During the recent session, the State Legislature approved $1
million for the 2018-2019 biennium. In addition, the City's 2017 budget includes $300,000 to address
safety issues between 224th and 216th due conflicts between operation of BAT lanes and left turns. The
City recently completed the Highway 99 Subarea Plan; this project will include design of a transportation
plan to implement that vision.
Mr. Williams explained a portion of the available funding will be used to create a corridor plan and
determine projects the City wants to pursue to address goals such as safety, capacity, size and location of
sidewalks and crosswalks, streetlighting, softscaping, access management, etc. The remainder of the
funds will be used to pursue the first capital project the City Council selects. The City received two
proposals; the interview committee interviewed both and recommended SO Alliance whose project
manager, Lisa Reed, has done similar work elsewhere on the Highway 99 corridor.
Councilmember Tibbott asked whether Ms. Reed was a consultant or on staff at SO Alliance. Mr.
Williams said she is on staff with SO Alliance; she previously worked with CH2M Hill on Highway 99
in Federal Way. Councilmember Tibbott commented this is an opportunity to work with someone who
knows Highway 99 very well and has worked locally on Highway 99 in Shoreline.
Councilmember Tibbott commented this is an extensive project, both in cost and time, seven months. He
asked how complete the planning portion of the project will be and what the final plan will entail. Mr.
Williams answered the City already has a relatively clear idea of the transportation in the Highway 99
Subarea Plan with regard to goals, specific treatments, and locations of certain projects. SO Alliance will
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do detailed analyses of those issues, survey work, and a prioritized list of projects with cost estimates.
Project designs will be preliminary, approximately 15-30%.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
TIBBOTT, TO AUTHORIZE THE MAYOR TO SIGN THE LOCAL AGENCY PROFESSIONAL
SERVICES CONSULTANT AGREEMENT WITH SCJ ALLIANCE FOR THE HIGHWAY 99
REVITALIZATION / GATEWAY PROJECT.
Councilmember Teitzel referred to Task 2 in the agreement, and reference to SYNCHRO. He asked about
synchronizing traffic signals on Highway 99 to reduce starts and stops and reduce carbon emissions. Mr.
Williams answered Lynnwood does a fair amount of synchronizing along Highway 99 and he assumed
that would continue. With regard to SYNCHRO, Mr. Williams explained that is software used to analyze
turning movements.
MOTION CARRIED UNANIMOUSLY.
8. STUDY ITEMS
1. CLIMATE CHANGE/SUSTAINABILITY PRESENTATION
Development Services Director Shane Hope explained the intent of tonight's presentation is to provide
public information on what the City has been doing to encourage sustainability and climate protection.
Parks & Recreation Director Hite explained Parks and Recreation has a culture and philosophy to be
environmentally conscious in its activities, from Park crews, education programs, arts, etc. She
highlighted:
• 2014 PROS Plan Update
o New Natural Resources and Habitat Conservation Chapter
■ Goal 4: Preserve and provide access to natural resource lands for habitat conservation,
recreation and environmental education
- In recent years have purchased or accepted donated parcels along Shell Creek
Corridor
• Community Solar Cooperative hosted at the Frances Anderson Center
• Sustainable Cities Partnership
o 4th Ave Cultural Corridor
o Edmonds Marsh Restoration
o Stella's Landing
o Cemetery Mapping
o Recreation Programming
• Greening Parks
o Implemented integrated Pest Management Plan
o Reduced pesticide use by 60% since 2008
• Drip Irrigation Systems
o Downtown flower beds and baskets
o Reduced water costs by 70%
• Sustainable Landscapes
o Mulch made from fallen trees
o Perennials and native plants
o Wildlife Habitat Project
• Habitat restoration
o Earth corps, USA
o Puget Sound Stewards
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o Student Conservation Association
o Adopt a Park
o Adopt a Plot Programs
Public Works Director Phil Williams highlighted:
• Complete Streets Ordinance
o Plan, design and construct streets with appropriate accommodation for pedestrians of all ages
and abilities, bicycles and transit
o Some projects that overall consumption of energy
■ Five Corners Roundabout
- Funded via Congestion and Mitigation Air Quality grant due to positive impacts on
air quality and reduction in energy consumption by reducing wait times
• 76th & 212th
- Partially funded with CMAQ funds due to reduced congestion, making flow more
efficient, reduces energy consumption air quality impacts
• City Facility Improvements
o City Hall awarded ENERGY STAR labels for years 2010-2016
o Energy use in the Public Safety Complex has been significantly reduced, saving a total of
90,350
o Facilities staff utilizes "Portfolio Manager" to track energy consumption of 16 city -owned
building. Improvements led to total cost savings of $221,000
o LED soffit lights with motion sensors were installed in Public Works yard, saving 16,700
kWh per year
• Wastewater Treatment Plant Energy Challenge
o Of 6 million kWh/year the City consumes, 4 million are used at WWTP
■ Reduced by 22% in last 5 years
• Electric vehicle and fuel efficiency program
Stormwater Management
o Participating in rain garden program
Ms. Hope highlighted:
• Comprehensive Plan: Sustainability Element added in 2009 and subsequently updated
• Critical Area Ordinance and Shoreline Master Program Plan
o Provides overall guidance and regulatory requirements to promote a more environmentally
sustainable and healthy community
• Sustainable Cities Partnership
o Sea Level Rise
o Green Business Program
o Walkability Assessment
o Zero Waste Food Waste
• Green Resource Center
• Re -visioning Westgate
• Highway 99 Subarea Plan
o Includes requirement for electric vehicle infrastructure for multi -family development and
streetscape improvements
• Encouraging community -wide solar
o Solarization campaign
o Easy permitting
Ms. Hope announced Edmonds was awarded a SolSmart Bronze designation by the U.S. Energy
Department, making the City the first in Washington to attain recognition. The bronze designation
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qualifies the City for further designations. She highlighted other sustainable and climate protection
activities:
• Paper reduction
o Online permitting
o Electronic meeting packets
o Digital records
• Energy meter program
• Bring Your Own bag campaign
o First city in state to ban single use plastic bags for retail
• Trees
o Arbor Day
o Tree Board
o Street Tree Plan
• Mayor's Climate Protection Committee
o Solarization
o Sustainability Heroes
o "Taming Big Foot"
• Education and Outreach
o Community events
o Green business program
o Sustainability website
o EnviroStars
Ms. Hope summarized while there is always more to do, Edmonds has made significant progress in
reducing its carbon footprint and promoting sustainability.
Councilmember Buckshnis recognized Sandra Distelhorst in the audience, a member of the Mayor's
Climate Protection Committee who is involved with Taming Bigfoot, a friendly competition related to
reducing carbon footprint. A meeting regarding that program is scheduled on October 3. She advised the
Mayor's Climate Protection Committee meets every other month; their next meeting is September 14 at
8:45 a.m. and is open to the public.
Councilmember Johnson commented the City has been working on these individual issues for a long
time; seeing them all together is impressive and illustrates that small steps add up. She asked about
challenges in the coming years such as the Urban Forestry Management Plan and continued acquisition of
open space. Ms. Hope answered there are more things related to energy conservation and stormwater
management. Mr. Williams commented stormwater management has been a big topic legislatively in the
past few years; the Stormwater Code has changed and things will need to be done both in development
and in City operations to comply.
Mr. Williams commented there are many opportunities for the WWTP to for reduce kWh. The WWTP
currently has an incinerator that burns biosolids and emits CO2; while environmentally acceptable, it is
not the preferred technology. The existing WWTP site is too small to accommodate digesters, etc. but a
gasification or hydrolysis process would fit and could significantly reduce the carbon footprint of the
facility. Another opportunity is the pump station on Sunset Avenue; current thinking is a gravity system
from Sunset Avenue to the WWTP. None of the projects are inexpensive; cost estimates for gasification
are $11 million and $15 million for a gravity system. He commented 75% of the wastewater in Edmonds
comes through the pump station on Sunset; eliminating the pump accomplishes energy savings as well as
the environmental benefit of eliminating spills into Puget Sound. Another opportunity is the continued
greening of the City's fleet over time; the conversion to propane has been very effective and he
anticipated small electric work trucks would be offered by the major manufactures in the next few years.
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Mayor Pro Tem Mesaros commented there are opportunities related to the sustainability of the marsh, the
marsh study and walkability of the City.
Ms. Hite said future plans for parks included the continued reduction of pesticides and herbicides and
decreased use of water. Upcoming projects include daylighting of Willow Creek and restoration of the
marsh as well as removing the creosote pier from Puget Sound, reintroducing beach habitat, and
introducing a bioswale rain garden for treatment of the runoff from the senior center parking lot.
Ms. Hope added upcoming challenges include walkability which includes a range of transportation
alternatives such as transit, walking, bicycling, light rail, etc. Staff will also be working on climate
resolution goals adopted by Council. Ms. Hite referred to a project next year, establishing a community
garden to provide residents a place to garden and grow their own food.
Councilmember Fraley-Monillas asked if other buildings did not have an ENERGY STAR label due to
their condition, observing City Hall was one of the City's newest building. Mr. Williams agreed City Hall
was one of the City's newer buildings. The difficulty with other buildings is the benchmarking process;
most cities have a city hall, making it easier to compare the kWh/1,000 sq. ft. to similar structures in other
cities. That not be as easy to do for other buildings due to differences in Public Works facilities,
community centers, etc. The ENERGY STAR is a gross comparison of buildings in the United States;
City Hall is the easiest to benchmark.
Councilmember Fraley-Monillas asked if other City buildings have features similar to City Hall related to
energy conservation. Mr. Williams answered the two newest buildings are Public Safety and Public
Works Operations Center; they have a better envelope, better insulation and windows, newer HVAC
technology, etc. Even those buildings are getting old; Public Works is the newest, built in 1992 and is 25
years old. Councilmember Fraley-Monillas suggested with some funding the Public Safety building could
have the ENERGY STAR label. Mr. Williams replied that may be possible although it would need to be
compared to other facilities with a court. The former Facilities Director Jim Stevens did his best to
identify representative buildings for that program and selected City Hall.
Councilmember Fraley-Monillas said she was a Councilmember when solar panels were approved for
Frances Anderson Center and recalled that was to be the first step in solarizing other City buildings. It
was her understanding the City sold back electricity generated by the solar panels on Frances Anderson
Center and asked if there were plans to add solar to other buildings. Mr. Williams said it is possible; in
the past, federal and state programs provided tax advantages/grants to governments. Those programs,
which helped cover a significant amount of the capital costs, are no longer available.
Mr. Williams explained if the primary goal is to save money, solar would not be a priority project as there
are other ways to save more energy more efficiently at a lower cost. Consistent government support of
solar programs will be necessary before more projects are installed. He pointed out it depends on power
costs; there are places in the U.S. where electric costs are so high that those projects make sense but it is
difficult to do in this area. Councilmember Fraley-Monillas summarized identifying funding is the issue,
noting the Public Safety building would be a good location. Mr. Williams said technology is also
improving; incorporating solar into the roof membrane of a new building could eventually be cost
effective.
2. REPORT ON RESPONSE TO EDMONDS MARSH REQUEST FOR PROPOSAL
Mayor Pro Tern Mesaros reported there were five responses to the Request for Proposal (RFP) which the
Task Force (Councilmember Buckshnis, Nelson, and Mesaros, Shane Hope and Kernen Lien) are
reviewing. The proposals are available for review in the Council office. The Task Force met on August 24
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and developed a process for recommending finalists. Six criteria will be used to score the proposals. On
September 12, the Task Force will meet to discuss its ranking of the five proposals and which potential
vendors will be invited to participate in a public interview.
To the question of whether the Council has the right to reject all proposals, Council President Mesaros
said yes, if none of the proposals meet the criteria, the proposals will be rejected and the process will
begin again. On September 26, the Task Force will meet in a public forum to interview selected vendors.
If more than three vendors are selected for interviews, additional time will be allocated on September 25th
Those meetings are open to the public. The Task Force will then deliberate; the final decision will be
made by the full Council.
Councilmember Buckshnis advised Mr. Scordino shared the electronic version of the proposals he
received from Ms. Hope with her. Rather than a series of public records requests, she suggested the public
contact her or Mr. Scordino to request the electronic versions of the proposals.
Councilmember Johnson did not recall the Council ever discussing the process, she did not know how the
Task Force was formed or how the criteria were established and felt the Council needed to have that
discussion. She referred to the public's concern that the decision should be made by the full Council,
noting the steps toward making a decision are also important not just the final decision. Mayor Pro Tern
Mesaros responded the criteria are in the RFP which was approved by Council. With regard to the Task
Force, he announced at a Council meeting that as Council President he would appoint a Task Force and at
a subsequent meeting announced the Task Force members. He did not receive any feedback at that time.
Councilmembers are welcome to observe the September 12 Task Force meeting. If the Council wants to
participate and vote, it would be up to the Council to make that decision. Councilmember Johnson
observed some of the decisions have made by the Task Force. Mayor Pro Tern Mesaros answered the
Task Force would make a recommendation.
Councilmember Buckshnis said the scoring sheet was created using the criteria in the RFP. She
commented some of the costs were shocking, the highest was $348,000 which included a monitoring
program. If the Task Force likes portions of several proposals but not one in total, she asked if an RFQ
could be done based on a combination of the proposals. For example, after reading the proposals, she felt
some of the optional components should be primary components. Ms. Hope explained what distinguishes
an RFP from an RFQ is an RFP is it is more explicit and includes cost estimates. The Council has the
right to throw out all the RFPs and start over or establish a different process. Once the Council selects its
top candidate, refinements can be made to the final scope. Councilmember Buckshnis asked if the
Council could take something from one proposal and put it in a contract with another firm. Ms. Hope
answered possibly, for example the Council could identify components that would be done soon and
others that would be revisited in the future.
Councilmember Teitzel asked who the five respondents were. Ms. Hope answered Watershed Group,
Cook Scientific, Windward, GeoEngineers and Shannon & Wilson
Councilmember Buckshnis commented some of proposals combine staff from different companies which
may be why some of the proposals are so expensive. Ms. Hope agreed the proposals partnered several
firms in one response which was not unusual for a major project that cover a number of different
expertise. Councilmember Buckshnis said the proposals disclose whether they have worked for the City
before and on what projects.
Councilmember Johnson commented it appeared the proposals were relatively short. She requested each
Councilmember receive set of the proposals, the scoring, etc. so that Councilmember can provide input to
the Task Force. Councilmember Fraley-Monillas relayed she asked Ms. Hope to provide each
Edmonds City Council Draft Minutes
September 5, 2017
Page 10
Packet Pg. 12
4.1.a
Councilmember a copy of the applicants' proposals. She requested an electronic copy; Councilmember
Johnson requested a hard copy. Ms. Hope offered to send the proposal to all Councilmembers. Mayor Pro
9. REPORTS ON OUTSIDE COMMITTEES
Mayor Pro Tem Mesaros reported on a presentation at the SeaShore Transportation Forum regarding gas
taxes and the steady decline in the collection of gas taxes across the State which reduces funds available
for roads. Electric vehicles are now being charged $100/year to defray the cost of gas taxes. The State
Transportation Department formed a task force to consider alternatives to the gas tax. Washington is not
the only state with this issue. He suggested the Council may want to invite the Executive Director of the
State Transportation Commission to make that presentation to the Council.
Mayor Pro Tem Mesaros reported SNOCOM/SNOPAC discussions continue. On September 7, Edmonds
is hosting the joint SNOCOM/SNOPAC Board meeting. Draft bylaws and an Interlocal Agreement were
provided today and have been forwarded to City Attorney Jeff Taraday for preliminary review. He
anticipated the Council's first review of the bylaws and ILA will be in late October/early November.
Council President Mesaros reported the legislature approved an extension of the authorization for Public
Facilities District (PFD) to collect sales tax. This is good for the City and for the Edmonds PFD,
providing them another revenue stream and ability to address their debt to the City. The Western Arts
Alliance is meeting in Seattle this week; the Edmonds Center for the Arts Executive Director Joe
Mclalwain is an officer with that organization.
Mayor Pro Tem Mesaros reported he has been participating in an RFP Task Force for Snohomish
Emergency Radio System (SERS). The existing system which supports law enforcement, fire and other
public safety entities in Snohomish County is obsolete and needs to be replaced. The 14 members of the
task force are reviewing and approving the RFP, not the vendors. The task force includes two elected
officials, himself representing SNOCOM and the mayor of Lake Stevens representing SNOPAC. The cost
of replacing the radio system is upwards of $20 million; the issue is how to fund it.
Councilmember Buckshnis reported brochures regarding Taming Bigfoot Edmonds are available and
Bigfoot will soon be walking around Edmonds. She reported the Tree Board plans to host a cleanup in
Hickman Park in October for Arbor Day. WRIA 8 is working on their 10-year plan; it will be presented to
Council via approval of a resolution in November/December as was done in 2005.
Councilmember Buckshnis reported on the Puget Sound Partnership Salmon Recovery Council which has
been working with the Tribal Management Conference on a Chinook Implementation Strategy related to
chinook recovery. The Recovery Council is interested in legislation related to critical areas, buffers, etc.
Councilmember Teitzel reported the Port of Edmonds continues to perform well financially; their
revenues are up and expenses are relatively flat. Revenue from the dry launch is up this year after
decreasing last year due to salmon closures. The Port continues to work on pre -permitting the gravel lot
south of the work yard to make it easier for a tenant to construct a building, potentially a yacht brokerage.
He reported on tall ships Lady Washington and the Hawaiian Chieftain's visit to the Port, commenting the
ships appeal to the kid in him. He encouraged the public to tour the ships next time they visit the Port.
Councilmember Teitzel reported the Historic Preservation Commission (HPC) is meeting on September
14 to vote on a recommendation to Council for historic designation of the Campbell home, a cape cod at
3rd & Caspers. The HPC is also considering another home for historic designation. He, Councilmember
Johnson and Council President Mesaros continue their work on the Long Range Financial Planning
Committee, drafting policies for review by the Finance Committee and approval by Council.
Edmonds City Council Draft Minutes
September 5, 2017
Page 11
Packet Pg. 13
4.1.a
10. MAYOR'S COMMENTS
11. COUNCIL COMMENTS
1. INTRODUCTION OF STUDENT REPRESENTATIVE NOAL LEONETTI
Mayor Pro Tem Mesaros reported Noal Leonetti, a senior at Edmonds-Woodway High School, will join
Council next week as the Student Representative and will be a great addition to the Council. He thanked
Councilmember Johnson for identifying him.
Councilmember Tibbott reported on a neighborhood barbeque at his home attended by 50 neighbors; the
impetus was his wife's involvement in a Fire District 1 program related to emergency preparedness.
Neighbors were invited to identify the skills/abilities they could offer during an emergency and 20
neighbors signed up for a follow-up event. His neighbors are very interested in emergency preparedness;
it is a great way to get residents prepared as well as to connect neighbors. Recent events in Houston have
amplified his interest and sense of priority.
Councilmember Tibbott reported on a ridealong with personnel from a Fire District 1 station, commenting
on the number and scope of calls during the three-hour period. Calls included fire alarms, false alarms,
and a medical emergency. He assured FD1's paramedics/firefighter are gracious and confident in their
work; it was a remarkable opportunity to see them in action. He encouraged Councilmembers to go on a
ridealong with FD1.
Councilmember Fraley-Monillas said she is considering a resolution for Council consideration regarding
prohibiting fish farming of non-native fish in Puget Sound. She reported on the International Overdose
Awareness Candlelight Vigil on August 31 in Thornton A. Sullivan Park at Silver Lake in Everett that
was attended by a few hundred people where she was approached by Edmonds residents who have lost
family members to the opioid epidemic. That issue is in everyone's backyard; people may not be aware
until they are approached by those who have lost family members. She found it very emotional to hear
what these families have experienced.
Councilmember Teitzel encouraged the public to attend the ceremony at the 9/11 Memorial Park on 6tn
Avenue north of the fire station at 9:30 a.m. on Monday, September 11. He found past ceremonies very
moving and powerful.
12. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
This item was not needed.
13. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
14. ADJOURN
With no further business, the Council meeting was adjourned at 8:54 p.m.
Edmonds City Council Draft Minutes
September 5, 2017
Page 12
Packet Pg. 14
4.2
City Council Agenda Item
Meeting Date: 09/12/2017
Approval of claim, payroll and benefit checks, direct deposit and wire payments.
Staff Lead: Scott James
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of replacement checks #227257 through #227260 dated September 1, 2017 for $1,025.80.
Approval of claim checks #227261 through #227316 dated September 7, 2017 for $129,921.74.
Approval of payroll direct deposit and checks #62821 through #62827 for $536,202.04, benefit checks
#62828 through #62836 and wire payments of $515,161.47 for the pay period August 16, 2017 through
August 31, 2017.
Staff Recommendation
Approval of claim, payroll and benefit checks, direct deposit and wire payments.
Fiscal Impact
Claims $129,921.74
Re -issued checks $1025.80
Payroll Employee direct deposit and checks $536,202.04
Payroll Benefit checks and wire payments $515,161.47
Total Payroll $1,051,363.51
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Attachments:
claim cks 09-01-17
claim cks 09-07-17
FrequentlyUsedProjNumbers 09-07-17
payroll summary 09-05-17
payroll benefit 09-05-17
Packet Pg. 15
4.2.a
vchlist
09/01/2017 2:21:OOPM
Bank code : usbank
Voucher Date Vendor
227257 9/1/2017 073137 WELCH-LANG, CAROLE
227258
227259
227260
9/1/2017 073137 WELCH-LANG, CAROLE
Voucher List
City of Edmonds
Invoice
5838 FUN FACTORY
5839 FUN FACTORY
9/1/2017 069523 EDMONDS P&R YOUTH SCHOLARSHIP 5919 NEBIYU
9/1/2017 002500 GALLS LLC DBA BLUMENTHAL 008079502
4 Vouchers for bank code : usbank
4 Vouchers in this report
IIi•I�LiZ�II:i:BIiZ�TJ
PO # Description/Account
5838 FUN FACTORY INSTRUCTION
5838 FUN FACTORY INSTRUCTION
001.000.64.571.22.41.00
Total
5839 FUN FACTORY INSTRUCTION
5839 FUN FACTORY INSTRUCTION
001.000.64.571.22.41.00
Total
5919 SOLYANA NEBIYU YOUTH SCI
5919 SOLYANA NEBIYU YOUTH SCI
122.000.64.571.20.49.00
Total
INV 008079502 ACCT 1001074529 E
ROCKY CHUKKA BOOT FOR RAMSI
001.000.41.521.22.24.00
10.3% Sales Tax
001.000.41.521.22.24.00
INV 007833004 CREDIT FOR CAP C
CREDIT FOR CAP COVER - STANLE
001.000.41.521.22.24.00
10.1 % Sales Tax
001.000.41.521.22.24.00
Total
Bank total
Total vouchers
Page:
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4.2.a
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09/01/2017 2:21:OOPM
Bank code : usbank
Voucher Date Vendor
Voucher List
City of Edmonds
Invoice
PO # Description/Account
Page: 2
Amoun
Page: 2
Packet Pg. 17
a
4.2.b
vchlist
09/06/2017 4:01:15PM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice PO # Description/Account
227261 9/7/2017 070322 A&A LANGUAGE SERVICES INC 15-50641 VIETNAMESE INTERPRETER COUF
VIETNAMESE INTERPRETER COUF
001.000.23.512.50.41.01
15-51312 TIGRINIA INTERPRETER COURT 07
TIGRINIA INTERPRETER COURT 07
001.000.23.512.50.41.01
15-51402 SPANISH INTERPRETER PUBLIC DI
SPANISH INTERPRETER PUBLIC DI
001.000.23.512.50.41.01
Total
227262 9/7/2017 075197 AGREEMENT DYNAMICS INC 5016 COACHING SERVICES
COACHING SERVICES FOR WWTP
423.000.76.535.80.41.00
Total
227263 9/7/2017 069751 ARAMARK UNIFORM SERVICES 1990321730 PUBLIC WORKS CIVIC LOBBY MATE
PUBLIC WORKS CIVIC LOBBY MATE
001.000.65.518.20.41.00
PUBLIC WORKS CIVIC LOBBY MATE
111.000.68.542.90.41.00
PUBLIC WORKS CIVIC LOBBY MATE
421.000.74.534.80.41.00
PUBLIC WORKS CIVIC LOBBY MATE
422.000.72.531.90.41.00
PUBLIC WORKS CIVIC LOBBY MATE
423.000.75.535.80.41.00
PUBLIC WORKS CIVIC LOBBY MATE
511.000.77.548.68.41.00
10.3% Sales Tax
001.000.65.518.20.41.00
10.3% Sales Tax
111.000.68.542.90.41.00
10.3% Sales Tax
421.000.74.534.80.41.00
Page
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Packet Pg. 18
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09/06/2017 4:01:15PM
Bank code : usbank
Voucher Date Vendor
227263 9/7/2017 069751 ARAMARK UNIFORM SERVICES
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
10.3% Sales Tax
422.000.72.531.90.41.00
10.3% Sales Tax
423.000.75.535.80.41.00
10.3% Sales Tax
511.000.77.548.68.41.00
1990321731
FLEET DIVISION UNIFORMS & MAT
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00
FLEET DIVISION MATS
511.000.77.548.68.41.00
10.3% Sales Tax
511.000.77.548.68.24.00
10.3% Sales Tax
511.000.77.548.68.41.00
1990328260
PARKS MAINT UNIFORM SERVICE
PARKS MAINT UNIFORM SERVICE
001.000.64.576.80.24.00
1990332182
PUBLIC WORKS OMC LOBBY MATE
PUBLIC WORKS OMC LOBBY MATE
001.000.65.518.20.41.00
PUBLIC WORKS OMC LOBBY MATE
111.000.68.542.90.41.00
PUBLIC WORKS OMC LOBBY MATE
421.000.74.534.80.41.00
PUBLIC WORKS OMC LOBBY MATE
422.000.72.531.90.41.00
PUBLIC WORKS OMC LOBBY MATE
423.000.75.535.80.41.00
PUBLIC WORKS OMC LOBBY MATE
511.000.77.548.68.41.00
10.3% Sales Tax
001.000.65.518.20.41.00
10.3% Sales Tax
4.2.b
Page: 2
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Packet Pg. 19
vchlist
09/06/2017 4:01:15PM
Bank code : usbank
Voucher Date Vendor
227263 9/7/2017 069751 ARAMARK UNIFORM SERVICES
227264 9/7/2017 070305 AUTOMATIC FUNDS TRANSFER
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
111.000.68.542.90.41.00
10.3% Sales Tax
421.000.74.534.80.41.00
10.3% Sales Tax
422.000.72.531.90.41.00
10.3% Sales Tax
423.000.75.535.80.41.00
10.3% Sales Tax
511.000.77.548.68.41.00
1990332183
FLEET DIVISION UNIFORMS & MAT
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00
FLEET DIVISION MATS
511.000.77.548.68.41.00
10.3% Sales Tax
511.000.77.548.68.24.00
10.3% Sales Tax
511.000.77.548.68.41.00
Total
96177
OUT SOURCING OF UTILITY BILLS
UB Outsourcing area #700 Printing
422.000.72.531.90.49.00
UB Outsourcing area #700 Printing
421.000.74.534.80.49.00
UB Outsourcing area #700 Printing
423.000.75.535.80.49.00
UB Outsourcing area #700 Postage
421.000.74.534.80.42.00
UB Outsourcing area #700 Postage
423.000.75.535.80.42.00
10.1 % Sales Tax
422.000.72.531.90.49.00
10.1 % Sales Tax
4.2.b
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Packet Pg. 20
vchlist
09/06/2017 4:01:15PM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice PO #
Description/Account
227264
9/7/2017
070305 AUTOMATIC FUNDS TRANSFER
(Continued)
421.000.74.534.80.49.00
10.1 % Sales Tax
423.000.75.535.80.49.00
Tota I :
227265
9/7/2017
061659 BAILEY'S TRADITIONAL TAEKWON
TAEKWON-DO
5736 5740 5744 TAEKWON-DO INSI
5736 TAEKWON-DO INSTRUCTION
001.000.64.571.27.41.00
5740 TAEKWON-DO INSTRUCTION
001.000.64.571.22.41.00
5744 TAEKWON-DO INSTRUCTION
001.000.64.571.22.41.00
Tota I :
227266
9/7/2017
070803 BITCO SOFTWARE LLC
763
ANNUALALL INCLUSIVE SERVICE)
Annual All Inclusive Service Agreeme
001.000.62.524.10.41.00
Total
227267
9/7/2017
075849 CARTER, JEANNE
DIV-0005
DIVERSITY COMMISSION CONTRA,
Diversity Commission contract July ai
001.000.61.557.20.41.00
Total
227268
9/7/2017
003510 CENTRAL WELDING SUPPLY
LY 250707
SPRAY PARK CARBON DIOXIDE
SPRAY PARK CARBON DIOXIDE
001.000.64.576.80.31.00
10.3% Sales Tax
001.000.64.576.80.31.00
Total
227269
9/7/2017
075020 CHARGEPOINT INC
39066
CITY CHARGING STATIONS ANNUA
City Charging Stations Annual Netwoi
001.000.66.518.30.48.00
Tota I :
4.2.b
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Packet Pg. 21
vchlist
09/06/2017 4:01:15PM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
227270 9/7/2017 003710 CHEVRON AND TEXACO BUSINESS 51161889
227271
227272
227273
227274
9/7/2017 063902 CITY OF EVERETT
9/7/2017 065683 CORRY'S FINE DRY CLEANING
9/7/2017 007253 DUNN LUMBER
117002135
AUG 2017
PO # Description/Account
INV#51161889 ACCT#7898305185 -
FUEL EVOC-ROTH/FALK/STRUM
001.000.41.521.40.43.00
FUEL FOR NARCS VEHICLE-POFF
104.000.41.521.21.32.00
2 CAR WASHES FOR NARCS VEHI(
104.000.41.521.21.32.00
INV#51161889 CR FOR FILING FEE
REFUND TAX EXEMPT FILING FEE
104.000.41.521.21.32.00
Total
WATER QUALITY - WATER LAB AN,
Water Quality - Water Lab Analysis
421.000.74.534.80.41.00
Total
DRY CLEANING JULY/AUG-EDMON
CLEANING/LAUNDRY JULY/AUG 20
001.000.41.521.22.24.00
Total
4985470 PM: DECKING
PM: DECKING
001.000.64.576.80.31.00
10.0% Sales Tax
001.000.64.576.80.31.00
9/7/2017 074302 EDMONDS HARDWARE & PAINT LLC 002378
002384
PM: PAINT
PM: PAINT
001.000.64.576.80.31.00
10.3% Sales Tax
001.000.64.576.80.31.00
PM: CARB HAMM BIT
PM: CARB HAMM BIT
Total
4.2.b
Page: 5
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Packet Pg. 22
vchlist
09/06/2017 4:01:15PM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice PO #
Description/Account
227274
9/7/2017
074302
EDMONDS HARDWARE & PAINT LLC
(Continued)
001.000.64.576.80.31.00
10.3% Sales Tax
001.000.64.576.80.31.00
Tota I :
227275
9/7/2017
066378
FASTENAL COMPANY
WAMOU45867
WATER SUPPLIES
Water Supplies
421.000.74.534.80.31.00
10.3% Sales Tax
421.000.74.534.80.31.00
Tota I :
227276
9/7/2017
071026
FASTSIGNS OF LYNNWOOD
443-23426
DIRECTIONAL STREET SIGNAGE F
Directional street signage for Bird Fe:
120.000.31.575.42.49.00
Total
227277
9/7/2017
009815
FERGUSON ENTERPRISES INC
0561399
WATER METER INVENTORY - #202!
Water Meter Inventory - #2025 -
421.000.74.534.80.34.30
10.3% Sales Tax
421.000.74.534.80.34.30
0561442
WATER METER INVENTORY - #202!
Water Meter Inventory - #2025 -
421.000.74.534.80.34.30
10.3% Sales Tax
421.000.74.534.80.34.30
0561443
WATER METER INVENTORY - #202!
Water Meter Inventory - #2025 -
421.000.74.534.80.34.30
10.3% Sales Tax
421.000.74.534.80.34.30
0564791
WATER METER INVENTORY - #202,
Water Meter Inventory - #2024
421.000.74.534.80.34.30
4.2.b
Page: 6
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Packet Pg. 23
vchlist
09/06/2017 4:01:15PM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
227277 9/7/2017 009815 FERGUSON ENTERPRISES INC (Continued)
227278 9/7/2017 075871 FLOW TECHNOLOGIES INC 1076
227279 9/7/2017 011900 FRONTIER 253-003-6887
425-776-6829
227280
9/7/2017
071897 GONZALEZ, CHRISTINE
21827
227281
9/7/2017
012370 GREENSHIELDS INDUSTRIAL SUPPLY
55885
PO # Description/Account
10.3% Sales Tax
421.000.74.534.80.34.30
Tota
SEWER PROJ - 80TH & OVD - PR
Sewer Proj - 80th & OVD - Protrudi
423.000.75.535.80.48.00
10.3% Sales Tax
423.000.75.535.80.48.00
Tota
LIFT STATION #6 VG SPECIAL AC(
LIFT STATION #6 VG SPECIAL AC(
423.000.75.535.80.42.00
CITY HALL ALARM LINES 121 5TH
CITY HALL FIRE AND INTRUSION
001.000.66.518.30.42.00
Tota
SPANISH INTERPRETER COURT
SPANISH INTERPRETER COURT
001.000.23.512.50.41.01
Tota
4.2.b
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I : 7,034.9: '0
N
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ng
1,500.0(
m
154.5(
1 : 1,654.5(
c
0
L
42.1(
P a
A E
132.6E 2
174.71 ,-
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0�
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103.9( a
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354.3( c
34.3� U
Total: 388.65 E
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227282 9/7/2017 010900 HD FOWLER CO INC 14564271 WATER INVENTORY #0435 W-SET' U
Water Inventory #0435 W-SETTERC
421.000.74.534.80.34.20 1,023.4E
Water Parts
�a
Q
Page: 7
Packet Pg. 24
WATER - CABLE SUPPLIES
Water - Cable Supplies
421.000.74.534.80.31.00
9.7% Sales Tax
421.000.74.534.80.31.00
vchlist
09/06/2017 4:01:15PM
Bank code : usbank
Voucher Date Vendor
227282 9/7/2017 010900 HD FOWLER CO INC
227283
227284
9/7/2017 073548 INDOFF INCORPORATED
Voucher List
City of Edmonds
Invoice
(Continued)
14587724
14603295
2998867
2999144
K31PP1aA
9/7/2017 069349 INTERNATIONAL CODE COUNCIL INC 3172433
PO # Description/Account
421.000.74.534.80.31.00
10.3% Sales Tax
421.000.74.534.80.34.20
10.3% Sales Tax
421.000.74.534.80.31.00
WATER INVENTORY #0435
Water Inventory #0435
421.000.74.534.80.34.30
10.3% Sales Tax
421.000.74.534.80.34.30
WATER METER BOXES
Water Meter Boxes
421.000.74.534.80.31.00
10.3% Sales Tax
421.000.74.534.80.31.00
Total
STAND/SIT DESK - CHAIR DIVIDED
Stand/Sit Desk - Chair divided equally
001.000.62.524.20.35.00
Stand/Sit Desk - Chair divided equally
001.000.67.518.21.35.00
DSD - OFFICE SUPPLIES
DSD - Office Supplies
001.000.62.524.10.31.00
PACKAGING TAPE
Scotch Sure Start Packaging Tape - 3
001.000.31.514.23.31.00
10.3% Sales Tax
001.000.31.514.23.31.00
Total
GOVERNMENTAL MEMBER DUES
Governmental Member Dues
001.000.62.524.20.49.00
4.2.b
Page: 8
a�
L
3
c
Amoun
0
a
m
1,702.7E U
L
105.4, '0
N
175.3E
U
2,046.9E c
a�
210.8<
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�a
1,429.7(
�a
a
147.2(
6,841.8E •�
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1,257.0E o
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1,257.0E Q
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20.5E Y
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2,549.01 U
c
a�
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135.0(
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Page: 8
Packet Pg. 25
vchlist
09/06/2017 4:01:15PM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO #
227284 9/7/2017 069349 069349 INTERNATIONAL CODE COUNCIL IN (Continued)
227285 9/7/2017 069040 INTERSTATE AUTO PARTS 09060630694
227286
227287
227288
227289
Description/Account
Total
FLEET BRAKE INVENTORY
Fleet Brake Inventory
511.000.77.548.68.34.40
10.3% Sales Tax
511.000.77.548.68.34.40
Total :
9/7/2017 076191 JAYMOR KIM DDS BLD20170651 REFUND: PEDESTRIAN SIGN PERI
Refund: Pedestrian Sign Permit deni
001.000.257.620
Total
9/7/2017 062477 KEEP POSTED 21111 POSTING OF BIRD FEST POSTERS
Posting of Bird Fest posters in King
120.000.31.575.42.41.00
Total
9/7/2017 066522 LAKESIDE INDUSTRIES INC 20311 WATER - EZ ST ASPHALT
Water - EZ St Asphalt
421.000.74.534.80.31.00
10.0% Sales Tax
421.000.74.534.80.31.00
9/7/2017 074662 LATITUDE GEOGRAPHICS GROUP INV0006550
Total ;
GEOCORTEX ESSENTIALS ANNUAI
Geocortex Essentials Annual Maint 2(
001.000.62.558.60.48.00
Geocortex Essentials Annual Maint 2(
422.000.72.531.90.48.00
Geocortex Essentials Annual Maint 2(
111.000.68.542.90.48.00
Geocortex Essentials Annual Maint 2(
421.000.74.534.80.48.00
Geocortex Essentials Annual Maint 2(
4.2.b
Page: 9
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135.0( -(D
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59.6� t
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Page: 9
Packet Pg. 26
vchlist
09/06/2017 4:01:15PM
Bank code : usbank
Voucher Date Vendor
227289 9/7/2017 074662 LATITUDE GEOGRAPHICS GROUP
227290 9/7/2017 018980 LYNNWOOD HONDA
227291 9/7/2017 076204 MARSHALL, JULIE
227292 9/7/2017 075746 MCMURRAY, LAURA
227293 9/7/2017 020900 MILLERS EQUIP & RENTALL INC
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
423.000.75.535.80.48.00
10.3% Sales Tax
001.000.62.558.60.48.00
10.3% Sales Tax
422.000.72.531.90.48.00
10.3% Sales Tax
111.000.68.542.90.48.00
10.3% Sales Tax
421.000.74.534.80.48.00
10.3% Sales Tax
423.000.75.535.80.48.00
1007323 PM: SUPPLIES
PM: SUPPLIES
001.000.64.576.80.31.00
10.3% Sales Tax
001.000.64.576.80.31.00
8/31 REFUND
FELDENKRAIS INSTRUCT
265667
Total
Total :
8/31 REFUND DAMAGE DEPOSIT
8/31 REFUND DAMAGE DEPOSIT
001.000.239.200
Total
5859 5862 FELDENKRAIS INSTRUC
5859 FELDENKRAIS INSTRUCTION
001.000.64.571.27.41.00
5862 FELDENKRAIS INSTRUCTION
001.000.64.571.27.41.00
Total
WATER - TRACKHOE RENTAL FOR
Water - Trackhoe Rental for 235th &
421.000.74.534.80.45.00
4.2.b
Page: 10
a�
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462.5( U
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Page: 10
Packet Pg. 27
vchlist
09/06/2017 4:01:15PM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
227293 9/7/2017 020900 MILLERS EQUIP & RENT ALL INC (Continued)
227294
227295
227296
PO # Description/Account
10.3% Sales Tax
421.000.74.534.80.45.00
266648 PM: WATER JET CLEANER
PM: WATER JET CLEANER
001.000.64.576.80.45.00
10.3% Sales Tax
001.000.64.576.80.45.00
Total ;
9/7/2017 070855 NAVIA BENEFIT SOLUTIONS 10098255 NAVIA - AUGUST 2017
AUGUST2017 PARTICIPANT AND IV
001.000.22.518.10.41.00
Total
9/7/2017 068451 NORTHEND TRUCK EQUIPMENT INC 1034481
1034539
9/7/2017 026200 OLYMPIC VIEW WATER DISTRICT 0021400
UNIT 64 - ADJ SHELF
Unit 64 - Adj Shelf
511.000.77.548.68.31.10
Freight
511.000.77.548.68.31.10
10.3% Sales Tax
511.000.77.548.68.31.10
UNIT 64 - ADJ SHELF
Unit 64 - Adj shelf
511.000.77.548.68.31.10
Freight
511.000.77.548.68.31.10
10.3% Sales Tax
511.000.77.548.68.31.10
Total :
FIRE STATION #20 88TH AVE W / MI
FIRE STATION #20 88TH AVE W / MI
001.000.66.518.30.47.00
Total
4.2.b
Page: 11
aD
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0
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8.21 =
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Page: 11
Packet Pg. 28
4.2.b
vchlist
Voucher List
Page: 12
09/06/2017
4:01:15PM
City of Edmonds
a�
L
3
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amoun o
a
227297
9/7/2017 063750 ORCA PACIFIC INC
29379
CHEMICALS YOST
m
CHEMICALS YOST
001.000.64.576.80.31.00
172.2( L
10.3% Sales Tax
'a
001.000.64.576.80.31.00
17.71 �
Total:
189.9'
227298 9/7/2017 076202 PARADISE BIRDING 08312017 REIMBURSEMENT TO BIRD FEST K
U
Reimbursement of air fare for Bird Fe
m
001.000.61.558.70.41.00
238.4(
Total :
238.4(
c
227299 9/7/2017 008350 PETTY CASH PARKS PETTY CASH ROSE: AMAZON: WOTS BADGE SLI
f°
ROSE: AMAZON: WOTS BADGE SLI
o
117.100.64.573.20.31.00
L
44.0(
COLLEY: JO-ANN: DISCOVERY PR(
a
001.000.64.571.23.31.00
11.3E E
COLLEY: PETSMART: DISCOVERY
001.000.64.571.23.31.00
19.0£ 4-
COLLEY: AQUARIUM CO-OP: DISC(
c
001.000.64.571.23.31.00
2.7z >
CHAPIN: COSTCO: WOTS SUPPLIE
o
117.100.64.573.20.31.00
a
8.8� Q-
Total :
86.0f Q
227300 9/7/2017 075432 POINT BLANK ENTERPRISES CF-7005211 CREDIT MEMO CF-7005211-OVERC
CR OVERCHARGE TAX #1312203
Q
001.000.41.521.22.24.00
-0.3z o
CR OVERCHARGE TAX #1312303
N
001.000.41.521.22.24.00
-0.3£ u
CR OVERCHARGE TAX #1312514
E
001.000.41.521.22.24.00
-0.3£ u
CR OVERCHARGE TAX #1309535
001.000.41.521.22.24.00
-0.4, y
CR OVERCHARGE TAX #1309431
E
001.000.41.521.22.24.00
-0.3£ u
Q
Page: 12
Packet Pg. 29
vchlist
09/06/2017 4:01:15PM
Bank code : usbank
Voucher Date Vendor
227300 9/7/2017 075432 POINT BLANK ENTERPRISES
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
CR OVERCHARGE TAX #1309519
001.000.41.521.22.24.00
IF-1309431
INV#IF-1309431 -EDMONDS PD - S
GEN II FEM W/AXIIIAF BALLISTIC V
001.000.41.521.22.24.00
Freight
001.000.41.521.22.24.00
misc sales tax %
001.000.41.521.22.24.00
IF-1309519
INV#IF-1309519 - EDMONDS PD - S
GEN II CS W.AIIIA BALLISTIC VEST
001.000.41.521.22.24.00
Freight
001.000.41.521.22.24.00
misc sales tax %
001.000.41.521.22.24.00
IF-1309535
INV#IF-1309535 - EDMONDS PD - B
GEN II CS W/AXIIIA BALLISTIC VES
001.000.41.521.22.24.00
Freight
001.000.41.521.22.24.00
misc sales tax %
001.000.41.521.22.24.00
IF-1312203
INV#IF-1312203 - EDMONDS PD - TI
TRUFITAXIIIA BALLISTIC VEST
001.000.41.521.22.24.00
Freight
001.000.41.521.22.24.00
misc sales tax %
001.000.41.521.22.24.00
IF-1312303
INV#IF-1312303 - EDMONDS PD - LI
GENII CS AXIIIA BALLISTIC VEST
001.000.41.521.22.24.00
Freight
4.2.b
Page: 13
a�
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Page: 13
Packet Pg. 30
vchlist
09/06/2017 4:01:15PM
Voucher List
City of Edmonds
4.2.b
Page: 14
W
L
3
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun o
a
227300
9/7/2017
075432 POINT BLANK ENTERPRISES
(Continued)
001.000.41.521.22.24.00
6.2; U
misc sales tax %
L
001.000.41.521.22.24.00
97.7E 'a
IF-1312514
INV#IF-1312514 - EDMONDS PD - G
TRUFITAXIIIA BALLISTIC VEST
001.000.41.521.22.24.00
939.0E v
Freight
001.000.41.521.22.24.00
6.21 m
misc sales tax %
001.000.41.521.22.24.00
97.7E
Total:
6,256.2F
227301
9/7/2017
064088 PROTECTION ONE
2010551
ALARM MONITORING MEADOWDAI
o
L
ALARM MONITORING CLUBHOUSE
001.000.66.518.30.42.00
141.2- a
Total :
141.21 .E
�a
227302
9/7/2017
070809 PUGET SOUND EXECUTIVE
17-2205
COURT SECURITY 08/21/2017-08/2.'
,_
COURT SECURITY 08/21/2017-08/2E
G
001.000.23.512.50.41.00
990.0( >
Total:
990.0(
a
a
227303
9/7/2017
030780 QUIRING MONUMENTS INC
00000176766
SHUTTER/NICHE INSCRIPTION-NEI
Q
SHUTTER/NICHE INSCRIPTION-NEI
130.000.64.536.20.34.00
125.0(
00000176767
SHUTTER/NICHE INSCRIPTION -WA
o
SHUTTER/NICHE INSCRIPTION -WA
0
130.000.64.536.20.34.00
125.0( Y
00000176768
SHUTTER/NICHE INSCRIPTION-TAL
U
SHUTTER/NICHE INSCRIPTION-TAL
E
130.000.64.536.20.34.00
125.0( 2
00000176769
MARKER/INSCRIPTION-ROCHNA
MARKER/INSCRIPTION-ROCHNA
130.000.64.536.20.34.00
125.0( E
00000176770
MARKER/INSCRIPTION-SAXBY
�a
Q
Page: 14
Packet Pg. 31
vchlist
09/06/2017 4:01:15PM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor
Invoice
PO # Description/Account
227303 9/7/2017 030780 QUIRING MONUMENTS INC
(Continued)
MARKER/INSCRIPTION-SAXBY
130.000.64.536.20.34.00
00000176771
SHUTTER/NICHE INSCRIPTION -KO
SHUTTER/NICHE INSCRIPTION -KO
130.000.64.536.20.34.00
Tota I :
227304 9/7/2017 070495 SEPULVEDA, PABLO
21421
SPANISH INTERPRETER COURT 0�
SPANISH INTERPRETER COURT 0�
001.000.23.512.50.41.01
Tota I :
227305 9/7/2017 037375 SNO CO PUD NO 1
2002-0291-9
LIFT STATION #8 113 RAILROAD AV
LIFT STATION #8 113 RAILROAD AV
423.000.75.535.80.47.10
2002-7495-9
TRAFFIC LIGHT 23602 76TH AVE W
TRAFFIC LIGHT 23602 76TH AVE W
111.000.68.542.64.47.00
2004-9315-3
TRAFFIC LIGHT 22000 76TH AVE W
TRAFFIC LIGHT 22000 76TH AVE W
111.000.68.542.64.47.00
2006-6395-3
ANWAY PARK 131 SUNSET AVE / M
ANWAY PARK 131 SUNSET AVE / M
001.000.64.576.80.47.00
2009-1385-3
DECORATIVE LIGHTING 115 2ND A)
DECORATIVE LIGHTING 115 2ND A)
111.000.68.542.63.47.00
2010-5432-7
BRACKETT'S LANDING NORTH 50 I
BRACKETT'S LANDING NORTH 50 I
001.000.64.576.80.47.00
2011-0356-1
TRAFFIC LIGHT 23800 FIRDALE AVI
TRAFFIC LIGHT 23800 FIRDALE AVI
111.000.68.542.64.47.00
2011-8789-5
TRAFFIC LIGHT 21132 76TH AVE W
TRAFFIC LIGHT 21132 76TH AVE W
4.2.b
Page: 15
W
L
3
c
Amoun
0
a
m
U
125.0( L
N
125.0(
750.0E u
m
c
a�
104.9E
104.9: c
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56.1 E a
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Page: 15
Packet Pg. 32
vchlist
09/06/2017 4:01:15PM
Bank code : usbank
Voucher Date Vendor
227305 9/7/2017 037375 SNO CO PUD NO 1
Voucher List
City of Edmonds
Invoice PO #
(Continued)
2011-9222-6
2015-0127-7
2015-3292-6
2015-5730-3
2017-1178-5
2020-7719-4
2021-3965-5
2021-6153-5
2021-9128-4
2022-8909-6
2023-5673-9
2024-9953-9
Description/Account
111.000.68.542.64.47.00
TRAFFIC LIGHT 20408 76TH AVE W
TRAFFIC LIGHT 20408 76TH AVE W
111.000.68.542.64.47.00
LIFT STATION #14 7905 1 /2 211 TH F
LIFT STATION #14 7905 1 /2 211 TH F
423.000.75.535.80.47.10
LIFT STATION #7 121 W DAYTON S-
LIFT STATION #7 121 W DAYTON S-
423.000.75.535.80.47.10
CEMETERY BUILDING
CEMETERY BUILDING
130.000.64.536.50.47.00
STREET LIGHTING (183 LIGHTS @
STREET LIGHTING (183 LIGHTS @
111.000.68.542.63.47.00
FIRE STATION #20 23009 88TH AVE
FIRE STATION #20 23009 88TH AVE
001.000.66.518.30.47.00
BRACKETT'S LANDING SOUTH 100
BRACKETT'S LANDING SOUTH 100
001.000.64.576.80.47.00
CEMETERY WELL PUMP
CEMETERY WELL PUMP
130.000.64.536.50.47.00
PEDEST CAUTION LIGHT 7801 212-
PEDEST CAUTION LIGHT 7801 212-
111.000.68.542.63.47.00
TRAFFIC LIGHT 22400 HWY 99 / ME
TRAFFIC LIGHT 22400 HWY 99 / ME
111.000.68.542.64.47.00
TRAFFIC LIGHT 21530 76TH AVE W
TRAFFIC LIGHT 21530 76TH AVE W
111.000.68.542.64.47.00
LIFT STATION #1 105 GASPERS ST
4.2.b
Page: 16
aD
L
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0
a
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53.6- U
L_
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16.8E
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146.0E
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29.3� o
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22.9� t
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Page: 16
Packet Pg. 33
vchlist
09/06/2017 4:01:15PM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
PO # Description/Account
227305 9/7/2017 037375 SNO CO PUD NO 1 (Continued)
LIFT STATION #1 105 GASPERS ST
423.000.75.535.80.47.10
2025-2918-6
STREET LIGHTING (303 LIGHTS @
STREET LIGHTING (303 LIGHTS @
111.000.68.542.63.47.00
2025-2920-2
STREET LIGHTING (13 LIGHTS @ 4
STREET LIGHTING (13 LIGHTS @ 4
111.000.68.542.63.47.00
2025-7615-3
STREET LIGHTING (2029 LIGHTS C
STREET LIGHTING (2029 LIGHTS C
111.000.68.542.63.47.00
2025-7948-8
STREET LIGHTING (58 LIGHTS @ 2
STREET LIGHTING (58 LIGHTS @ 2
111.000.68.542.63.47.00
2047-1489-3
STREET LIGHTING (1 LIGHT @ 150'
STREET LIGHTING (1 LIGHT @ 150'
111.000.68.542.63.47.00
2047-1492-7
STREET LIGHTING (18 LIGHTS @ 2
STREET LIGHTING (18 LIGHTS @ 2
111.000.68.542.63.47.00
2047-1493-5
STREET LIGHTING (5 LIGHTS @ 40
STREET LIGHTING (5 LIGHTS @ 40
111.000.68.542.63.47.00
2047-1494-3
STREET LIGHTING (2 LIGHTS @ 10
STREET LIGHTING (2 LIGHTS @ 10
111.000.68.542.63.47.00
2047-1495-0
STREET LIGHTING (26 LIGHTS @ 2
STREET LIGHTING (26 LIGHTS @ 2
111.000.68.542.63.47.00
2053-0758-0
DECORATIVE & STREET LIGHTING
DECORATIVE & STREET LIGHTING
111.000.68.542.64.47.00
Total:
227306 9/7/2017 070167 SNOHOMISH COUNTY TREASURER August 2017
Crime Victims Court Remittance
4.2.b
Page: 17
a�
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3
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Amoun
0
a
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410.4- L
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3,375.6,
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85.6£ a
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15,502.6z
0
366.4- a
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0
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116.8- c
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22,082.7f
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Q
Page: 17
Packet Pg. 34
vchlist
09/06/2017 4:01:15PM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
227306 9/7/2017 070167 SNOHOMISH COUNTY TREASURER (Continued)
227307 9/7/2017 038300 SOUND DISPOSAL CO 103583
103585
103586
103587
103588
227308 9/7/2017 074506 SUNBELT RENTALS 70815919-0001
227309 9/7/2017 038315 THYSSENKRUPP ELEVATOR US54073
PO # Description/Account
Crime Victims Court Remittance
001.000.237.140
Total
CIVIC CENTER 250 5TH AVE N
CIVIC CENTER 250 5TH AVE N
001.000.66.518.30.47.00
FRANCES ANDERSON CENTER 70(
FRANCES ANDERSON CENTER 70(
001.000.66.518.30.47.00
SNO-ISLE LIBRARY 650 MAIN ST
SNO-ISLE LIBRARY 650 MAIN ST
001.000.66.518.30.47.00
PARKS MAINT GARBAGE AND REC
PARKS MAINT GARBAGE AND REC
001.000.64.576.80.47.00
CITY HALL 121 5TH AVE N
CITY HALL 121 5TH AVE N
001.000.66.518.30.47.00
Total
WATER- HYD HAMMER/ BACKHOE
Water- Hyd Hammer/ Backhoe Renta
421.000.74.534.80.45.00
10.3% Sales Tax
421.000.74.534.80.45.00
Total
ELEVATOR MAINTENANCE SENIOR
ELEVATOR MAINTENANCE SENIOR
001.000.66.518.30.48.00
10.3% Sales Tax
001.000.66.518.30.48.00
Total
4.2.b
Page: 18
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Page: 18
Packet Pg. 35
vchlist
09/06/2017 4:01:15PM
Voucher List
City of Edmonds
4.2.b
Page: 19
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amoun o
a
227310
9/7/2017 063543 URBAN LAND INSTITUTE
2302163
MEMBERSHIP DUES
m
Membership Dues
001.000.62.524.10.49.00
220.0( L_
Total:
220.0(
227311
9/7/2017 076201 VAN LUENEN, OLAF
E5FA.AIIied.705657
ESFA.ALLIED.SERVICES THRU 08/2
N
ESFA.ALLIED.SERVICES THRU 08/2
t
422.200.72.594.31.65.00
17,110.0(
10.3% Sales Tax
m
422.200.72.594.31.65.00
1,762.3'
Total :
18,872.X
c
227312
9/7/2017 067865 VERIZON WIRELESS
9791469835
C/A 571242650-0001
f°
iPhone/iPad Cell Service Bld Dept
o
001.000.62.524.20.42.00
475.5,
iPhone/iPad Cell Service City Clerk
a
001.000.25.514.30.42.00
75.8E E
iPhone/iPad Cell Service Econ
001.000.61.557.20.42.00
75.9E 4-
iPad Cell Service Council
°
001.000.11.511.60.42.00
300.1( >
iPhone/iPad Cell Service Court
001.000.23.512.50.42.00
a
75.8E
iPhone/iPad Cell Service Developmer
Q
001.000.62.524.10.42.00
95.9E
iPhone/iPad Cell Service Engineering
001.000.67.518.21.42.00
953.3<
iPhone/iPad Cell Service Facilities
001.000.66.518.30.42.00
243.7E
iPhone/iPad Cell Service Finance
U
001.000.31.514.23.42.00
145.9E M
iPhone/iPad Cell Service HR
z
001.000.22.518.10.42.00
95.9E
iPhone/iPad Cell Service IS
°
512.000.31.518.88.42.00
345.0E
iPhone/iPad Cell Service Mayor's Offi
Q
Page: 19
Packet Pg. 36
vchlist
09/06/2017 4:01:15PM
Bank code : usbank
Voucher Date Vendor
227312 9/7/2017 067865 VERIZON WIRELESS
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
001.000.21.513.10.42.00
iPhone/iPad Cell Service Parks Dept
001.000.64.571.21.42.00
iPhone/iPad Cell Service Police Dept
001.000.41.521.22.42.00
Air cards Police Dept
001.000.41.521.22.42.00
iPhone/iPad Cell Service Planning De
001.000.62.558.60.42.00
iPhone/iPad Cell Service PW Admin
001.000.65.518.20.42.00
iPhone/iPad Cell Service PW Admin
421.000.74.534.80.42.00
iPhone/iPad Cell Service PW Admin
422.000.72.531.90.42.00
iPhone/iPad Cell Service PW Admin
423.000.75.535.80.42.00
iPhone/iPad Cell Service PW Admin
423.000.76.535.80.42.00
iPhone/iPad Cell Service PW Street C
111.000.68.542.90.42.00
iPhone/iPad Cell Service PW Fleet
511.000.77.548.68.42.00
iPhone/iPad Cell Service PW Water/,r
421.000.74.534.80.42.00
iPhone/iPad Cell Service PW Water/;
423.000.75.535.80.42.00
iPhone/iPad Cell Service Sewer Dept
423.000.75.535.80.42.00
iPhone/iPad Cell Service Water
421.000.74.534.80.42.00
iPad Cell Service Storm
422.000.72.531.90.42.00
iPad Cell Service Street/Storm
4.2.b
Page: 20
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Page: 20
Packet Pg. 37
vchlist
09/06/2017 4:01:15PM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice PO # Description/Account
227312 9/7/2017 067865 VERIZON WIRELESS (Continued)
111.000.68.542.90.42.00
iPad Cell Service Street/Storm
422.000.72.531.90.42.00
iPhone/iPad Cell Service WWTP
423.000.76.535.80.42.00
iPhone/iPad Cell Service Parks
001.000.64.576.80.42.00
9791593555 C/A 772540262-00001
Lift Station access
512.000.31.518.88.42.00
Total :
227313
9/7/2017
065035 WASHINGTON STATE PATROL
118000670
INV#118000670 - EDM301 - EDMON(
BACKGROUND CHECKS - JULY 201
001.000.237.100
Total
227314
9/7/2017
072627 WEST SAFETY SERVICES INC
7003816
MONTHLY 911 DATABASE MAINT
Monthly 911 database maint
512.000.31.518.88.48.00
Tota I :
227315
9/7/2017
049902 WHITMAN, TIMOTHY
061
REIMBURSMENT
REIMBURSEMENT
009.000.39.517.20.23.00
Tota I :
227316
9/7/2017
070432 ZACHOR & THOMAS PS INC
1110
08-17 RETAINER & APPEALS
Monthly Retainer
001.000.36.515.33.41.00
Defense Appeal: Edm vs Nuno
001.000.36.515.33.41.00
Defense Appeal: Edm vs Bekker 6z8E
001.000.36.515.33.41.00
Defense Appeal: Edm vs Kennedy
4.2.b
Page: 21
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Page: 21
Packet Pg. 38
vchlist
09/06/2017 4:01:15PM
Bank code : usbank
Voucher Date Vendor
227316 9/7/2017 070432 ZACHOR & THOMAS PS INC
56 Vouchers for bank code : usbank
56 Vouchers in this report
Voucher List
City of Edmonds
4.2.b
Page: 22
Invoice PO # Description/Account Amoun
s
(Continued)
s
001.000.36.515.33.41.00 112.5(
Total: 23,020.5( ;
i
Bank total : 129,921.7'
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Total vouchers : 129,921.7' s
ti
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Page: 22
Packet Pg. 39
4.2.c
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
41
a�
STM
12th Ave & Sierra Stormwater System Improvements
c484
E51FE
STR
15th St. SW Walkway (Edmonds Way to 8th Ave)
c424
E3DC
L_
STM
183rd PI SW Storm Repairs
c491
E61FE
3
SWR
2013 Sanitary Sewer Pipe Rehabilitation
c390
E2GB
SWR
2013 Sewerline Replacement Project
c398
E3GA
r
N
0
STR
2014 Chip Seals
c451
E4CB
a
m
STM
2014 Drainage Improvements
c433
E41FA
U
L
STM
2014 Lake Ballinger Associated Projects
c436
E4FD
"a
STR
2014 Overlay Program
c438
E4CA
ui
WTR
2014 Waterline Overlays
c452
E4CC
a�
STM
2015 Citywide Drainage Improvements/Rehab Projects
c466
E51FA
r
STR
2015 Overlay Program
c463
E5CA
c
SWR
2015 Sewerline Overlays
i007
E5CC
0
SWR
2015 Sewerline Replacement Project
c441
E4GA
o
STR
2015 Traffic Calming
c471
E5AB
0
a
WTR
2015 Waterline Overlays
c475
E5CB
E
.E
WTR
2015 Waterline Replacement Program
c440
E4JB
0
4-
0
STR
2016 Curb Ramp Upgrades
i016
E6DC
STR
2016 Overlay Program
i008
E6CA
o
a
SWR
2016 Sanitary Sewer Replacement Projects
c469
E5GA
a
Q
SWR
2016 Sewerline Overlays
i010
E6CC
ti
WTR
2016 Water Comp Plan Update
c460
E4JC
c
WTR
2016 Waterline Overlays
i009
E6CB
o
N
WTR
2016 Waterline Replacement Projects
c468
E5JA
0
STR
2017 Curb Ramp Upgrades
i022
E7DA
E
z
STR
2017 Minor Sidewalk Program
i023
E7DB
o
STR
2017 Overlay Program
i018
E7CA
d
0
SWR
2017 Sanitary Sewer Replacement Project
i013
E6GA
�,
SWR
2017 Sewerline Overlays
i020
E7CC
m
STR
2017 Traffic Calming
i021
E7AA
L
WTR
2017 Waterline Overlays
i019
E7CB
LL
WTR
2017 Waterline Replacement Projects
i014
E6J13
CD
E
SWR
2018/19 Sewerline Replacement Project
c492
E6GC
0
WTR
2018/19 Waterline Replacement Project
c493
E6JC
Q
STR
220th Street Overlay Project
c462
E4CD
STM
224th & 98th Drainage Improvements
c486
E6FB
Revised 7/27/2017
Packet Pg. 40
4.2.c
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
41
a�
WTR
224th Waterline Relocation (2013)
c418
E3J13
STR
228th St. SW Corridor Improvements
i005
E7AC
L_
STR
236th St. SW Walkway (Edmonds Way to Madrona School)
c425
E3DD
3
STR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
STR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
r
N
0
a
STM
3rd Ave Rain Gardens
i012
E6FC
m
STR
76th Ave W at 212th St SW Intersection Improvements
c368
E1CA
U
L
STR
89th PI W Retaining Wall
i025
E7CD
STR
9th Avenue Improvement Project
c392
E2AB
ui
FAC
AN Upgrades - Council Chambers
c476
E5LA
a�
STR
ADA Curb Ramp Upgrades along 3rd Ave S
c426
E3DE
r
STR
ADA Transition Plan
s016
E6DB
c
STR
Audible Pedestrian Signals
i024
E7AB
0
STR
Bikelink Project
c474
E5DA
o
PRK
City Spray Park
c417
E4MA
0
a
SWR
Citywide CIPP Sewer Rehab Phase I
c456
E4GB
E
.E
SWR
Citywide CIPP Sewer Rehab Phase II
c488
E6GB
0
STR
Citywide Pedestrian Crossing Enhancements
i026
E7DC
STR
Citywide Protected/Permissive Traffic Signal Conversion
i015
E6AB
o
a
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
E5J13
Q
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
E1 FM
ti
PM
Dayton Street Plaza
c276
E7MA
c
STM
Dayton Street Storm Improvements (6th Ave - 8th Ave)
c472
E5FC
o
N
STM
Dayton Street Stormwater Pump Station
c455
E4FE
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
E
z
STM
Edmonds Marsh Feasibility Study
c380
E2FC
o
General
Edmonds Waterfront Access Analysis
c478
E5DB
d
0
FAC
ESCO III Project
c419
E3LI3
PRK
FAC Band Shell Replacement
c477
E6MB
m
WTR
Five Corners Reservoir Re -coating
c473
E5KA
L
STR
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA
U_
PM
Fourth Avenue Cultural Corridor
c282
E8MA
CD
E
STR
Hwy 99 Enhancements (Phase III)
c405
E2AD
0
STR
Hwy 99 Gateway Revitalization
s014
E6AA
Q
SWR
Lake Ballinger Trunk Sewer Study
s011
E5GB
STM
LID Retrofits Perrinville Creek Basin
c434
E4FB
Revised 7/27/2017
Packet Pg. 41
4.2.c
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
STIR
Minor Sidewalk Program
i017
E6DD
STM
North Talbot Road Drainage Improvements
c378
E2FA
STM
Northstream Culvert Repair Under Puget Drive
i011
E61FA
STM
Northstream Pipe Abandonment on Puget Drive
c410
E3FE
STM
NPDES (Students Saving Salmon)
m013
E7FG
STM
OVD Slope Repair & Stabilization
m105
E71FA
STM
Perrinville Creek Culvert Replacement
c376
E1 FN
STM
Perrinville Creek Stormwater Flow Reduction Retrofit Study
c408
E3FC
FAC
Public Safety Controls System Upgrades
c444
E41LA
STM
Seaview Park Infiltration Facility
c479
E5FD
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
STIR
SR104 Corridor Transportation Study
c427
E3AB
STIR
SR104/City Park Mid -Block Crossing
c454
E4DB
UTILITIES
Standard Details Updates
solo
E5NA
STM
Storm Drain Improvements @ 9510 232nd St. SW
c495
E7FB
STM
Storm Drainage Improvements - 88th & 194th
c429
E3FG
STM
Stormwater Comp Plan Update
s017
E6FD
STIR
Sunset Walkway Improvements
c354
E1DA
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
STM
SW Edmonds-105th/106th Ave W Storm Improvements
c430
E3FH
STIR
Trackside Warning System
c470
E5AA
STIR
Train Trench - Concept
c453
E4DA
STIR
Transportation Plan Update
c391
E2AA
STM
Update Stormwater Management Code & Associated Projects
c467
E5FB
UTILITIES
Utility Rate Update
s013
E6JA
PRK
Veteran's Plaza
c480
E6MA
STM
Video Assessment of Stormwater Lines
c459
E4FF
PRK
Waterfront Restoration
m103
E7MA
STM
Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
WWTP
WWTP Outfall Pipe Modifications
c481
E5HA
PRK
Yost Park Spa
c494
E6MC
Revised 7/27/2017 Packet Pg. 42
4.2.c
PROJECT NUMBERS (By Engineering Number)
Engineering
Protect
Protect
Accounting
Funding
Number
Number
Protect Title
STIR
E1AA
c342
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STIR
E1CA
c368
76th Ave W at 212th St SW Intersection Improvements
c354
Sunset Walkway Improvements
STM
ElFM
c374
Dayton Street & SR104 Storm Drainage Alternatives
Perrinville Creek Culvert Replacement EW
STIR
E2AA
c391
Transportation Plan Update
E2AB
c392
9th Avenue Improvement Project
STIR
E2AD
c405
Hwy 99 Enhancements (Phase III)
albot Road Drainage Improvements
STM
E2FB
c379
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration Sy;
Edmonds Marsh Feasibility Study
SWR
E2GB
c390
2013 Sanitary Sewer Pipe Rehabilitation
SR104 Corridor Transportation Study
STIR
E3DB
c423
238th St. SW Walkway (100th Ave to 104th Ave)
15th St. SW Walkway fk-dmonds Way to 8t
STIR
E3DD
c425
236th St. SW Walkway (Edmonds Way to Madrona School)
ADA Curb Ramp Upgrades along 3rd Ave
■
STM
E3FC
c408
Perrinville Creek Stormwater Flow Reduction Retrofit Study
orthstream Pipe Abandonment on Puget Drive
STM
E3FG
c429
Storm Drainage Improvements - 88th & 194th
SSW
c430
Edmonds-105 torm Improvements
SWR
E3GA
c398
2013 Sewerline Replacement Project
224th Waterline Relocation (2013)
FAC
E3LB
c419
ESCO III Project
014 Overlay Program ■
STIR
E4CB
c451
2014 Chip Seals
2014 Waterline Overla ^�
STIR
E4CD
c462
220th Street Overlay Project
�Trairj
STIR
E4DB
c454
SR104/City Park Mid -Block Crossing
2014 Drainage Improvemen
STM
E4FB
c434
LID Retrofits Perrinville Creek Basin
low Creek Daylighting/Edmonds Marsh Restoration
STM
E4FD
c436
2014 Lake Ballinger Associated Projects
STM
E4FE
Dayton Street Stormwater Pump Station
STM
E4FF
c459
Video Assessment of Stormwater Lines
Revised 7/27/2017 Packet Pg. 43
4.2.c
PROJECT NUMBERS (By Engineering Number)
Engineering
Protect
Protect
Accounting
Funding
Number
Number
Protect Title
SWR
E4GA
' c441
2015 Sewerline Replacement Project
SWR
E4GB
c456
Citywide CIPP Sewer Rehab Phase I
SWR
Lift Station #1 Basin & Flow Study
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
WTR
2015 Waterline Replacement Program
WTR
E4JC
c460
2016 Water Comp Plan Update
Public Safety Controls System Upgrades
PRK
E4MA
c417
City Spray Park
Edmonds Fishing Pier Rehab
STR
E5AA
c470
Trackside Warning System
2015 Traffic Calming il
STR
E5CA
c463
2015 Overlay Program
2015 Waterline Overlays
-
SWR
E5CC
i007
2015 Sewerline Overlays
General
E5DB
c478
Edmonds Waterfront Access Analysis
c466
2015 Citywide Drainage Improvements/Rehab Projects
■
STM
E5FB
c467
Update Stormwater Management Code & Associated Projects
c472
Dayton Street Storm Improvements (6th Ave - 8th Ave)
■
STM
E5FD
c479
Seaview Park Infiltration Facility
E5FEig
mprover
SWR
E5GA
c469
2016 Sanitary Sewer Replacement Projects
Lake Ballinger Trunk Se Study
WWTP
E5HA
c481
WWTP Outfall Pipe Modifications
2016 Waterline Replacement Projects
WTR
E5JB
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
orners Reservoir Re -coati n-
FAC
E5LA
c476
AN Uoarades - Council Chambers
solo
Standard Details Updates
STR E6AA s014
Hwy 99 Gateway Revitalization
Citywide Protected/Permissive Traffic Signal Conversion
STR E6CA i008
2016 Overlay Program
16 Waterline nvarlave—
SWR E6CC i010
2016 Sewerline Overlays
6DA 85 238th St. SW Walkway (Edmonds Way to Hwy 99)
STR E6DB s016 ADA Transition Plan
Revised 7/27/2017 Packet Pg. 44
4.2.c
PROJECT NUMBERS (By Engineering Number)
Engineering
Protect
Protect
Accounting
Funding
Number
Number
Protect Title
STIR
E6DC
' i016
2016 Curb Ramp Upgrades
STIR
E6DD
i017
Minor Sidewalk Program
i011
Northstream Culvert Repair Under Puget Drive
STM
E6FB
c486
224th & 98th Drainage Improvements
3rd Ave Rain Garden
STM
E6FD
s017
Stormwater Comp Plan Update
STM
E6FE
c491
183rd PI SW Storm Repairs
SWR
E6GA
i013
2017 Sanitary Sewer Replacement Project
idekIPP Sewer Rehab Phase
SWR
E6GC
c492
2018/19 Sewerline Replacement Project
Utility Rate Updat
WTR E6J13 i014 2017 Waterline Replacement Projects
2018/19 Waterline Replacement Project
PRK E6MA c480 Veteran's Plaza
Band Shell Replacement
PRK E6MC
c494
Yost Park Spa
E7AA
i021
2017 Traffic Calming
STIR E7AB
i024
Audible Pedestrian Signals
i005
228th St. SW Corridor Improvements
STIR E7CA
i018
2017 Overlav Proaram
SWR E7CC i020 2017 Sewerline Overla
89th PI W Retaining Wall
STIR
E7DA
i022
2017 Curb Ramp Upgrades
E7DB
i023
2017 Minor Sidewalk Program
STIR
E7DC
i026
Citywide Pedestrian Crossing Enhancements
QkD Slope Repair & Stabilization
STM
E7FB
c495
Storm Drain Improvements @ 9510 232nd St. SW
NPDES (Students Saving Salmon)
PM
E7MA
c276
Dayton Street Plaza
Waterfront Restoration
PM
E8MA
c282
Fourth Avenue Cultural Corridor
Revised 7/27/2017 Packet Pg. 45
4.2.c
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Project
Accounting
vi
Funding
Number
Number
Project Title
a�
PM
E7MA
c276
Dayton Street Plaza
PM
E8MA
c282
Fourth Avenue Cultural Corridor
m
L_
STIR
E1AA
c342
Five Corners Roundabout (212th Street SW @ 84th Avenue
W) 3
STIR
E1 DA
c354
Sunset Walkway Improvements
STIR
E1CA
c368
76th Ave W at 212th St SW Intersection Improvements
r
N
0
STM
E1 FM
c374
Dayton Street & SR104 Storm Drainage Alternatives
a
m
STM
E1 FN
c376
Perrinville Creek Culvert Replacement
U
L
STM
E2FA
c378
North Talbot Road Drainage Improvements
STM
E2FB
c379
ui
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM
E2FC
c380
Edmonds Marsh Feasibility Study
a�
SWR
E2GB
c390
2013 Sanitary Sewer Pipe Rehabilitation
r
STIR
E2AA
c391
Transportation Plan Update
c
STIR
E2AB
c392
9th Avenue Improvement Project
0
SWR
E3GA
c398
2013 Sewerline Replacement Project
o
STIR
E2AD
c405
Hwy 99 Enhancements (Phase III)
0
a
STM
E3FC
c408
Perrinville Creek Stormwater Flow Reduction Retrofit Study
E
STM
EYE
c410
Northstream Pipe Abandonment on Puget Drive
0
PRK
E4MA
c417
City Spray Park
WTR
E3J13
c418
224th Waterline Relocation (2013)
o
0-
FAC
E3LB
c419
ESCO III Project
a
Q
STIR
E3DB
c423
238th St. SW Walkway (100th Ave to 104th Ave)
ti
STIR
E3DC
c424
15th St. SW Walkway (Edmonds Way to 8th Ave)
c
STIRE3DD
c425
236th St. SW Walkway (Edmonds Way to Madrona School)
o
N
STIR
E3DE
c426
ADA Curb Ramp Upgrades along 3rd Ave S
STIR
c427
SR104 Corridor Transportation Study
z
STM
E3FG
c429
Storm Drainage Improvements - 88th & 194th
o
STM
E3FH
c430
SW Edmonds-105th/106th Ave W Storm Improvements
aaa
W
STM
E4FA
c433
2014 Drainage Improvements
�,
STM
E4FB
c434
LID Retrofits Perrinville Creek Basin
c
m
STM
E4FC
c435
Willow Creek Daylighting/Edmonds Marsh Restoration
L
STM
E4FD
c436
2014 Lake Ballinger Associated Projects
U-
STR
E4CA
c438
2014 Overlay Program
E
WTR
E4J13
c440
2015 Waterline Replacement Program
0
SWR
E4GA
c441
2015 Sewerline Replacement Project
Q
FAC
E4MB
c443
Edmonds Fishing Pier Rehab
FAC
E41LA
c444
Public Safety Controls System Upgrades
Revised 7/27/2017
Packet Pg. 46
4.2.c
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Project
Accounting
vi
Funding
Number
Number
Protect Title
a�
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
STIR
E4CB
c451
2014 Chip Seals
L_
WTR
E4CC
c452
2014 Waterline Overlays
3
STIR
E4DA
c453
Train Trench - Concept
STIR
E4DB
c454
SR104/City Park Mid -Block Crossing
r
N
0
a
STM
E4FE
c455
Dayton Street Stormwater Pump Station
m
SWR
E4GB
c456
Citywide CIPP Sewer Rehab Phase I
U
L
STM
E4FF
c459
Video Assessment of Stormwater Lines
WTR
E4JC
c460
2016 Water Comp Plan Update
ui
SWR
E4GC
c461
Lift Station #1 Basin & Flow Study
a�
STIR
E4CD
c462
220th Street Overlay Project
r
STIR
E5CA
c463
2015 Overlay Program
c
STM
E5FA
c466
2015 Citywide Drainage Improvements/Rehab Projects
0
STM
E5FB
c467
Update Stormwater Management Code & Associated Projects o
WTR
E5JA
c468
2016 Waterline Replacement Projects
0
a
SWR
E5GA
c469
2016 Sanitary Sewer Replacement Projects
E
STIR
E5AA
c470
Trackside Warning System
0
STIR
E5AB
c471
2015 Traffic Calming
STM
E5FC
c472
Dayton Street Storm Improvements (6th Ave - 8th Ave)
o
a
WTR
E5KA
c473
Five Corners Reservoir Re -coating
a
Q
STIR
E5DA
c474
Bikelink Project
ti
WTR
E5CB
c475
2015 Waterline Overlays
c
FAC
E5LA
c476
AN Upgrades - Council Chambers
o
N
PRK
E6MB
c477
FAC Band Shell Replacement
General
E5DB
c478
Edmonds Waterfront Access Analysis
z
STM
E5FD
c479
Seaview Park Infiltration Facility
o
PRK
E6MA
c480
Veteran's Plaza
'D
d
0
WWTP
E5HA
c481
WWTP Outfall Pipe Modifications
�,
WTR
E5J13
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
STM
E5FE
c484
12th Ave & Sierra Stormwater System Improvements
L
STIR
E6DA
c485
238th St. SW Walkway (Edmonds Way to Hwy 99)
STM
E6FB
c486
224th & 98th Drainage Improvements
CD
E
SWR
E6GB
c488
Citywide CIPP Sewer Rehab Phase II
0
STM
E6FE
c491
183rd PI SW Storm Repairs
Q
SWR
E6GC
c492
2018/19 Sewerline Replacement Project
WTR
E6JC
c493
2018/19 Waterline Replacement Project
Revised 7/27/2017
Packet Pg. 47
4.2.c
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Protect Title
PRK
E61VIC
c494
Yost Park Spa
STM
E7FB
c495
Storm Drain Improvements @ 9510 232nd St. SW
STIR
E7AC
i005
228th St. SW Corridor Improvements
SWR
E5CC
i007
2015 Sewerline Overlays
STIR
E6CA
i008
2016 Overlay Program
WTR
E6CB
i009
2016 Waterline Overlays
SWR
E6CC
iolo
2016 Sewerline Overlays
STM
E6FA
i011
Northstream Culvert Repair Under Puget Drive
STM
E61FC
i012
3rd Ave Rain Gardens
SWR
E6GA
i013
2017 Sanitary Sewer Replacement Project
WTR
E6JB
i014
2017 Waterline Replacement Projects
STIR
E6AB
i015
Citywide Protected/Permissive Traffic Signal Conversion
STIR
E6DC
i016
2016 Curb Ramp Upgrades
STIR
E6DD
i017
Minor Sidewalk Program
STIR
E7CA
i018
2017 Overlay Program
WTR
E7CB
i019
2017 Waterline Overlays
SWR
E7CC
i02o
2017 Sewerline Overlays
STIR
E7AA
i021
2017 Traffic Calming
STIR
E7DA
i022
2017 Curb Ramp Upgrades
STIR
E7DB
i023
2017 Minor Sidewalk Program
STIR
E7AB
i024
Audible Pedestrian Signals
STIR
E7CD
i025
89th PI W Retaining Wall
STIR
E7DC
i026
Citywide Pedestrian Crossing Enhancements
STM
E71FG
m013
NPDES (Students Saving Salmon)
PRK
E7MA
m103
Waterfront Restoration
STM
E7FA
m105
OVD Slope Repair & Stabilization
UTILITIES
E5NA
solo
Standard Details Updates
SWR
E5GB
s011
Lake Ballinger Trunk Sewer Study
UTILITIES
E6JA
s013
Utility Rate Update
STIR
E6AA
s014
Hwy 99 Gateway Revitalization
STIR
E6DB
s016
ADA Transition Plan
STM
E6FD
s017
Stormwater Comp Plan Update
Revised 7/27/2017 Packet Pg. 48
4.2.c
PROJECT NUMBERS (By Funding)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
FAC
A/V Upgrades - Council Chambers
c476
E5LA
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
FAC
ESCO III Project
c419
E3LB
FAC
Public Safety Controls System Upgrades
c444
E41-A
General
Edmonds Waterfront Access Analysis
c478
E5DB
PM
Dayton Street Plaza
c276
E7MA
PM
Fourth Avenue Cultural Corridor
c282
E8MA
PRK
City Spray Park
c417
E4MA
PRK
FAC Band Shell Replacement
c477
E6MB
PRK
Veteran's Plaza
c480
E6MA
PRK
Waterfront Restoration
m103
E7MA
PRK
Yost Park Spa
c494
E6MC
STM
12th Ave & Sierra Stormwater System Improvements
c484
E5FE
STM
183rd PI SW Storm Repairs
c491
E6FE
STM
2014 Drainage Improvements
c433
E4FA
STM
2014 Lake Ballinger Associated Projects
c436
E4FD
STM
2015 Citywide Drainage Improvements/Rehab Projects
c466
E5FA
STM
224th & 98th Drainage Improvements
c486
E6FB
STM
3rd Ave Rain Gardens
i012
E6FC
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
E1 FM
STM
Dayton Street Storm Improvements (6th Ave - 8th Ave)
c472
E5FC
STM
Dayton Street Stormwater Pump Station
c455
E4FE
STM
Edmonds Marsh Feasibility Study
c380
E2FC
STM
LID Retrofits Perrinville Creek Basin
c434
E4FB
STM
North Talbot Road Drainage Improvements
c378
E2FA
STM
Northstream Culvert Repair Under Puget Drive
i011
E6FA
STM
Northstream Pipe Abandonment on Puget Drive
c410
E3FE
STM
NPDES (Students Saving Salmon)
m013
E7FG
STM
OVD Slope Repair & Stabilization
m105
E7FA
STM
Perrinville Creek Culvert Replacement
c376
E1 FN
STM
Perrinville Creek Stormwater Flow Reduction Retrofit Study
c408
E3FC
STM
Seaview Park Infiltration Facility
c479
E5FD
STM
Storm Drain Improvements @ 9510 232nd St. SW
c495
E7FB
STM
Storm Drainage Improvements - 88th & 194th
c429
E3FG
STM
Stormwater Comp Plan Update
s017
E6FD
Revised 7/27/2017 Packet Pg. 49
4.2.c
PROJECT NUMBERS (By Funding)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
STM
SW Edmonds-105th/106th Ave W Storm Improvements
c430
E3FH
STM
Update Stormwater Management Code & Associated Projects
c467
E5FB
STM
Video Assessment of Stormwater Lines
c459
E4FF
STM
Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
STIR
15th St. SW Walkway (Edmonds Way to 8th Ave)
c424
E3DC
STIR
2014 Chip Seals
c451
E4CB
STIR
2014 Overlay Program
c438
E4CA
STIR
2015 Overlay Program
c463
E5CA
STIR
2015 Traffic Calming
c471
E5AB
STIR
2016 Curb Ramp Upgrades
i016
E6DC
STIR
2016 Overlay Program
i008
E6CA
STIR
2017 Curb Ramp Upgrades
i022
E7DA
STIR
2017 Minor Sidewalk Program
i023
E7DB
STIR
2017 Overlay Program
i018
E7CA
STIR
2017 Traffic Calming
i021
E7AA
STIR
220th Street Overlay Project
c462
E4CD
STIR
228th St. SW Corridor Improvements
i005
E7AC
STIR
236th St. SW Walkway (Edmonds Way to Madrona School)
c425
E3DD
STIR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
STIR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
STIR
76th Ave W at 212th St SW Intersection Improvements
c368
E1CA
STIR
89th PI W Retaining Wall
i025
E7CD
STIR
9th Avenue Improvement Project
c392
E2AB
STIR
ADA Curb Ramp Upgrades along 3rd Ave S
c426
E3DE
STIR
ADA Transition Plan
s016
E6DB
STIR
Audible Pedestrian Signals
i024
E7AB
STIR
Bikelink Project
c474
E5DA
STIR
Citywide Pedestrian Crossing Enhancements
i026
E7DC
STIR
Citywide Protected/Permissive Traffic Signal Conversion
i015
E6AB
STIR
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA
STIR
Hwy 99 Enhancements (Phase III)
c405
E2AD
STIR
Hwy 99 Gateway Revitalization
s014
E6AA
STIR
Minor Sidewalk Program
i017
E6DD
STIR
SR104 Corridor Transportation Study
c427
E3AB
Revised 7/27/2017 Packet Pg. 50
4.2.c
PROJECT NUMBERS (By Funding)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
STR
SR104/City Park Mid -Block Crossing
c454
E4DB
STR
Sunset Walkway Improvements
c354
E1DA
STR
Trackside Warning System
c470
E5AA
STR
Train Trench - Concept
c453
E4DA
STR
Transportation Plan Update
c391
E2AA
SWR
2013 Sanitary Sewer Pipe Rehabilitation
c390
E2GB
SWR
2013 Sewerline Replacement Project
c398
E3GA
SWR
2015 Sewerline Overlays
i007
E5CC
SWR
2015 Sewerline Replacement Project
c441
E4GA
SWR
2016 Sanitary Sewer Replacement Projects
c469
E5GA
SWR
2016 Sewerline Overlays
i010
E6CC
SWR
2017 Sanitary Sewer Replacement Project
i013
E6GA
SWR
2017 Sewerline Overlays
i020
E7CC
SWR
2018/19 Sewerline Replacement Project
c492
E6GC
SWR
Citywide CIPP Sewer Rehab Phase I
c456
E4GB
SWR
Citywide CIPP Sewer Rehab Phase II
c488
E6GB
SWR
Lake Ballinger Trunk Sewer Study
s011
E5GB
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
UTILITIES
Standard Details Updates
solo
E5NA
UTILITIES
Utility Rate Update
s013
E6JA
WTR
2014 Waterline Overlays
c452
E4CC
WTR
2015 Waterline Overlays
c475
E5CB
WTR
2015 Waterline Replacement Program
c440
E4JB
WTR
2016 Water Comp Plan Update
c460
E4JC
WTR
2016 Waterline Overlays
i009
E6CB
WTR
2016 Waterline Replacement Projects
c468
E5JA
WTR
2017 Waterline Overlays
i019
E7CB
WTR
2017 Waterline Replacement Projects
i014
E6JB
WTR
2018/19 Waterline Replacement Project
c493
E6JC
WTR
224th Waterline Relocation (2013)
c418
E3JB
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
E5JB
WTR
Five Corners Reservoir Re -coating
c473
E51KA
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
WWTP
WWTP Outfall Pipe Modifications
c481
E5HA
Revised 7/27/2017 Packet Pg. 51
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 831 (08/16/2017 to 08/31/2017)
Hour Type Hour Class Description Hours Amount
-ed2
REGULAR HOURS
Educational Pay Correction
0.00
-156.28
111
ABSENT
NO PAY LEAVE
38.75
0.00
112
ABSENT
NO PAY NON HIRED
56.00
0.00
121
SICK
SICK LEAVE
412.00
13,673.32
122
VACATION
VACATION
2,275.60
80,801.93
123
HOLIDAY
HOLIDAY HOURS
113.50
4,367.17
124
HOLIDAY
FLOATER HOLIDAY
17.00
535.22
125
COMP HOURS
COMPENSATORY TIME
267.75
8,785.39
130
COMP HOURS
Holiday Compensation Used
18.00
570.02
150
REGULAR HOURS
Kelly Day Used
348.00
12,399.91
155
COMP HOURS
COMPTIME AUTO PAY
101.49
4,606.43
157
SICK
SICK LEAVE PAYOFF
191.92
8,202.22
158
VACATION
VACATION PAYOFF
198.20
7,686.53
160
VACATION
MANAGEMENT LEAVE
5.00
289.14
170
REGULAR HOURS
COUNCIL BASE PAY
700.00
7,000.00
174
REGULAR HOURS
COUNCIL PRESIDENTS PAY
0.00
200.00
175
REGULAR HOURS
COUNCIL PAY FOR NO MEDICAL
0.00
3,624.04
190
REGULAR HOURS
REGULAR HOURS
17,769.52
585,687.12
191
REGULAR HOURS
FIRE PENSION PAYMENTS
4.00
4,127.68
196
REGULAR HOURS
LIGHT DUTY
48.00
1,969.50
205
OVERTIME HOURS
OVERTIME .5
4.50
77.08
210
OVERTIME HOURS
OVERTIME -STRAIGHT
4.00
133.43
215
OVERTIME HOURS
WATER WATCH STANDBY
72.00
3,585.15
216
MISCELLANEOUS
STANDBY TREATMENT PLANT
15.00
1,368.42
220
OVERTIME HOURS
OVERTIME 1.5
184.00
11,000.22
225
OVERTIME HOURS
OVERTIME -DOUBLE
1.00
73.74
410
MISCELLANEOUS
WORKING OUT OF CLASS
0.00
542.79
411
SHIFT DIFFERENTIAL
SHIFT DIFFERENTIAL
0.00
1,197.02
602
COMP HOURS
ACCRUED COMP
49.00
0.00
604
COMP HOURS
ACCRUED COMP TIME
154.50
0.00
606
COMP HOURS
ACCRUED COMP TIME
4.00
0.00
acc
MISCELLANEOUS
ACCREDITATION PAY
0.00
43.95
acp
MISCELLANEOUS
Accreditation 1 % Part Time
0.00
0.00
acs
MISCELLANEOUS
ACCRED/POLICE SUPPORT
0.00
166.62
09/07/2017 Packet Pg. 52
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 831 (08/16/2017 to 08/31/2017)
Hour Type Hour Class Description Hours Amount
boc
MISCELLANEOUS
BOC II Certification
0.00
86.48
colre
MISCELLANEOUS
Collision Reconstructionist
0.00
107.89
cpl
MISCELLANEOUS
TRAINING CORPORAL
0.00
147.28
crt
MISCELLANEOUS
CERTIFICATION III PAY
0.00
640.76
ctr
MISCELLANEOUS
CTR INCENTIVES PROGRAM
0.00
150.00
det
MISCELLANEOUS
DETECTIVE PAY
0.00
102.75
det4
MISCELLANEOUS
Detective 4%
0.00
983.26
ed1
EDUCATION PAY
EDUCATION PAY 2%
0.00
724.94
ed2
EDUCATION PAY
EDUCATION PAY 4%
0.00
893.96
ed3
EDUCATION PAY
EDUCATION PAY 6%
0.00
4,748.76
fmla
ABSENT
FAMILY MEDICAL/NON PAID
120.00
0.00
furls
SICK
FAMILY MEDICAL/SICK
56.00
1,425.55
hol
HOLIDAY
HOLIDAY
40.00
2,976.90
k9
MISCELLANEOUS
K-9 PAY
0.00
102.75
Iq1
LONGEVITY
LONGEVITY PAY 2%
0.00
775.34
Ig10
LONGEVITY
LONGEVITY 5.5%
0.00
396.36
Ig11
LONGEVITY
LONGEVITY PAY 2.5%
0.00
836.11
Iq2
LONGEVITY PAY
LONGEVITY PAY 4%
0.00
832.28
Iq3
LONGEVITY PAY
LONGEVITY 6%
0.00
5,727.48
Iq4
LONGEVITY
Lonqevity 1 %
0.00
212.36
Iq6
LONGEVITY
Lonqevity .5%
0.00
379.45
Iq7
LONGEVITY
Lonqevity 1.5%
0.00
956.13
Iq9
LONGEVITY
Lonqevity 3.5%
0.00
82.46
mels
SICK
Medical Leave Sick
393.00
11,432.47
melv
VACATION
Medical Leave Vacation
94.00
2,619.57
mtc
MISCELLANEOUS
MOTORCYCLE PAY
0.00
205.50
pds
MISCELLANEOUS
Public Disclosure Specialist
0.00
47.12
phy
MISCELLANEOUS
PHYSICAL FITNESS PAY
0.00
1,914.44
prof
MISCELLANEOUS
PROFESSIONAL STANDARDS SER
0.00
157.56
sqt
MISCELLANEOUS
ADMINISTRATIVE SERGEANT
0.00
157.56
str
MISCELLANEOUS
STREET CRIMES
0.00
424.98
traf
MISCELLANEOUS
TRAFFIC
0.00
215.99
09/07/2017 Packet Pg. 53
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 831 (08/16/2017 to 08/31/2017)
Hour Type Hour Class Description Hours
23,755.73
Total Net Pay:
Amount
$803,022.20
$536,202.04
4.2.d
09/07/2017
Packet Pg. 54
4.2.e
Benefit Checks Summary Report
City of Edmonds
Pay Period: 831 - 08/16/2017 to 08/31/2017
Bank: usbank - US Bank
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
62828
09/05/2017
chap1
CHAPTER 13 TRUSTEE
940.00
0.00
62829
09/05/2017
epoa
EPOA-1 POLICE
1,196.00
0.00
62830
09/05/2017
epoa4
EPOA-4 POLICE SUPPORT
143.00
0.00
62831
09/05/2017
jhan
JOHN HANCOCK
889.22
0.00
62832
09/05/2017
flex
NAVIA BENEFIT SOLUTIONS
1,052.05
0.00
62833
09/05/2017
cope
SEIU COPE
92.00
0.00
62834
09/05/2017
seiu
SEIU LOCAL 925
4,274.20
0.00
62835
09/05/2017
uw
UNITED WAY OF SNOHOMISH COUNTY
976.00
0.00
62836
09/05/2017
icma
VANTAGE TRANSFER AGENTS 304884
2,986.27
0.00
12,548.74
0.00
Bank: wire - US BANK
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
2600
09/05/2017
pens
DEPT OF RETIREMENT SYSTEMS
263,333.21
0.00
2601
09/05/2017
aflac
AFLAC
5,821.36
0.00
2604
09/05/2017
mebt
WTRISC FBO #N3177B1
97,652.03
0.00
2606
09/05/2017
pb
NATIONWIDE RETIREMENT SOLUTION
5,806.10
0.00
2607
09/05/2017
us
US BANK
110,697.53
0.00
2608
09/05/2017
wadc
WASHINGTON STATE TREASURER
19,003.50
0.00
2609
09/05/2017
oe
OFFICE OF SUPPORT ENFORCEMENT
299.00
0.00
502,612.73
0.00
Grand Totals: 515,161.47
0.00
9/7/2017
Packet Pg. 55
5.1
City Council Agenda Item
Meeting Date: 09/12/2017
2017 Salary Commission Presentation (15 min.)
Staff Lead: Jay Grant, Chair
Department: Human Resources
Preparer: MaryAnn Hardie
Background/History
The Salary Commission is presenting their binding determination of changes to the Mayor and Council
compensation for 2018 and 2019.
Staff Recommendation
No action required.
Narrative
The 2017 Salary Commission completed their process at the end of August 2017. The binding
determination (attached) has been reviewed by legal and filed with the City Clerk's Office. A copy of the
determination is also attached.
Attachments:
Edmonds Salary Commission 2018-19.V3
Final - 8.29.17
Packet Pg. 56
City of Edmonds
Salary Commission
2018-19 SALARY DETERMINATION
FOR THE MAYOR AND CITY COUNCIL MEMBERS
2017 Commissioners
Jay Grant, Chair
Ava Dubno,. Vice -Chair
Don Hall
Jeff Hodson
Carl Zapora
Staff Liaison: Mary Ann Hardie,. HIR Director
Factors We Considered
Oo. Historical Compensation Data (since 1988)
Oo. Compensation in Cities of Similar Size
Form of Government (strong mayor and
mayor/council for mayoral salaries)
►Cost -of -Living Trends (Consumer Price
Index)
FTEs, city populations
Factors, cont'd.
City COLA History for Employees
General Budget Information
Previous Salary Commission Minutes
Council and Mayor Survey Feedback (4
responses out of 8)
Public Survey Feedback (26 responses)
Consume Price Index
Seattle -Tacoma -Bremerton
Seattle CPI-U Seattle CPI-W
280.0
260.0
240.0
220.0
200.0
180.0
160.0
140.0
X 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
120000 -
115000
110000
a
a
U)
105000
0
c
Q
100000 -
95000
90000 -
N
O
O
N
Mayor's Base Salary
2002-2017
5,379
101,414
98,940
97,000
118,361
M U,) 10 r� co
O O O O O O O
O O O O O O O O O O O O O O O
N N N N N N N CV N N N N N N N
Mayor Salary
Strong Mayor &Mayor/Council0
Governments
Mayoral Base Salary
160,000 —
140,000
120,000
100,000 —
80,000 —
60,000
40,000
20,000
Weneatch
Mt
Lynnwood
Bremerton
Issaquah
Edmonds
F Way I
Marysville
Redmond
Auburn
Vernon
population
33,510
33,730
36,590
40,500
34,590
40,900
93,670
64,940
60,560
77,060
Mayor's 2017 base salary
82,661
98,413
104,767
107,000
113,136
118,361
119,088
131,112
137,000
142,351
population Mayor's 2017 base salary
Mayoral Salary Determination
Provide a cost -of -living adjustment to the Mayor's
as follows: The mayor's salary shall be increased
100%) of the Seattle Area Consumer Price Index
CPI-U) annual percent change from June 2016 to
already been released by the U.S. Bureau of Labor
a 3.0% increase.
salary effective 1/1/2018
by one -hundred percent
for All Urban Consumers
June 2017. This figure has
Statistics and amounts to
Additionally, effective January 1, 2019, the Mayor's salary shall be increased
by one -hundred percent (100%) of the Seattle Area CPI-U annual percent
change from June 2017 to June 2018.
3.0 percent increase for 2018 = $121,912, up from $1 18, 361
The Commission determines the benefits package for the position of Mayor
shall remain unchanged, and shall change in the future only if the benefits
package for non- represented employees changes. The benefits package
for Mayor currently mirrors the benefits package for non -represented
employees.
Council Member Base Salaries
14,000
12,000
8,000
0
o
6,000
4,000
x
Since 2002
12,000
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Council Salary
Council Member Salaries Since 2002
Actual vs. Projected w/ CPl-U growth
17000
16000
15000
14000
0
0
0 13000
12,000
12000
11000
15,41
i
15,878
12,000
10000
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Council Salary —Council members' salary if grown at CPI-U
Includes maximum per -diem meeting pay ($400/month) starting in 2002
Council Member Salary Comparisons
Compensation before benefits (2017)
14,000
12,000
: M
gm
4,000
Lake Stevens Mt. Vernon Burien Des Moines Lynnwood Edmonds Bremerton Bothell
Cities 30,000 to 50,000
Puyallup Issaquah University Lacey
Place
Population and Council Salaries
Member
50,000
30,000
20,000
base salary
6,000
7,200
7,200
9,996
10,800
12,000
12,276
12,372
14,049
15,000
16,896
17,100
population
30,900
33,730
50,000
30,570
36,590
40,900
40,500
43,980
39,850
34,590
32,230
47,450
Council Salary Determination
Provide an increase to Council Member base wages effective
1/1 / 18 as follows: $1,500 per Council Member per year.
Additionally, an increase to Council Member base wages effective
1 / 1 / 19 will be provided as follows: $1,500 per Council Member per
year
2018 base salaries: $13,500 per year (up from $12,000)
2019 base salaries: $15,000 per year
The Commission determines that the current health benefits
package shall remain the same, and shall change in the future only
if the benefits package offered to non -represented employees
changes (either plan, or contribution rate).
Council President's Salary +
Elected Members' Benefits
The Commission shall let stand (and remain unchanged) the
additional compensation of the President of the Council ($200 per
month on top of Council Member base salary).
5.1.b
CITY OF EDMONDS
SALARY COMMISSION
'nG. i s9v
Date: August 29, 2017
JAY GRANT, CHAIR
AVA DUBNO, VICE -CHAIR
DON HALL, COMMISSIONER
JEFF HODSON, COMMISSIONER
CARL ZAPORA, COMMISSIONER
To: Mayor Dave Earling
Council President Thomas Mesaros
Council Members
From: Jay Grant, Chair, for the City of Edmonds Salary Commission
Re: 2017 Commission's Compensation Determination
The Salary Commission performed its duties as required in ECC 10.80.030 and files this report
on the compensation determination of the Office of the Mayor and City Council Members.
The Commission took great strides in reviewing a considerable amount of history and
comparable information that is relevant to this process. Our Commission worked diligently and
harmoniously to reach our conclusions. We are appreciative of the assistance given by Mary Ann
Hardie, the Human Resources Director, and other staff within the City who prepared various
requested information.
Transparency and public input was important to the Commission. We agreed at each meeting
any citizen could address the Commission for up to a three -minute period. We also held two
public hearings as required, provided public notice of the meetings and hearings (including press
releases) and we offered an on-line public questionnaire for public input. We also prepared a
survey asking the Mayor and Council Members their opinion.
After considerable research and discussion, it is the conclusion of this Commission that the
following compensation be implemented:
To provide cost of living adjustments (COLA) to the Mayor's salary for 2018 and 2019 as
follows:
o Effective January 1, 2018, the Mayor's salary shall be increased by one -hundred
percent (100%) of the Seattle Area Consumer Price Index for All Urban
Consumers (CPI-U) annual percent change from June 2016 to June 2017. This
figure has already been released by the U.S. Bureau of Labor Statistics and
amounts to a 3.0% increase.
o Additionally, effective January 1, 2019, the Mayor's salary shall be increased by
one -hundred percent (100%) of the Seattle Area CPI-U annual percent change
from June 2017 to June 2018.
Packet Pg. 71
5.1.b
The Commission determines the benefits package for the position of Mayor shall remain
unchanged, and shall change in the future only if the benefits package for non -
represented employees changes. The benefits package for Mayor currently mirrors the
benefits package for non -represented employees.
To provide an increase to Council Member base wages for 2018 and 2019 as follows:
o Effective January 1, 2018, Council Member compensation shall be increased by
$1,500 per Council Member per year.
o Additionally, effective January 1, 2019, Council Member compensation shall be
increased by $1,500 per Council Member per year.
o The Commission determines that the current health benefits package shall remain
the same, and shall change in the future only if the benefits package offered to
non -represented employees changes (either plan, or contribution rate).
The Commission shall let stand (and remain unchanged) the additional compensation of
the President of the Council.
City of Edmonds Salary Commission:
Commissioner Jay Grant, Chair
Commissioner Ava Dubno, Vice Chair
Commissioner Don Hall
Commissioner Jeff Hodson
Commissioner Carl Zapora
Packet Pg. 72
8.1
City Council Agenda Item
Meeting Date: 09/12/2017
Edmonds Veteran's Plaza Update and Request (15 min)
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Carrie Hite
Background/History
On January 20, 2015, Council approved the concept for the Veterans Plaza.
On August 2, 2016, Council authorized the Mayor to sign the revised Goods & Materials Agreement for
the procurement of stone cladding, paving and site furnishings for the Edmonds Veterans Plaza from
Coldspring.
On August 23, 2016, Council authorized the Mayor to sign a Change Authorization for the Goods &
Materials Agreement for the procurement of stone cladding, paving and site furnishings for the
Edmonds Veterans Plaza from Coldspring.
On September 6, 2016, Council rejected bids for the Edmonds Veterans Plaza.
On Dec 13, 2016, Council awarded the bid for the Veterans Plaza Project.
On Dec. 13, 2016, Council approved $4000 towards the project from Council contingency fund.
On April 25, 2017, Council authorized $71,000 towards the project from REET 2 balance.
Staff Recommendation
Be briefed on project and authorize additional funds of $31,000.
Narrative
The Edmonds Veterans Plaza is a community project to support, create and build memorials to
Edmond's military veterans. The project provides site improvements and enhancements to the
existing City of Edmonds Municipal Court Plaza and immediate surroundings. It includes a new
stone -clad wall with two waterfall feature elements, related mechanical, plumbing and electrical
work, new paving, walls, stairs and handrails, new site furnishings and lighting, modifications to
existing planting and irrigation, minor modifications to the existing parking lot and new utility
connections.
The project costs are being funded by the Edmonds Veteran Plaza Fund.
The Plaza Committee has raised a total of $568,710, filling the gap from the discrepancy that
was evident in December when the bid was awarded. This was enough to cover the original
construction contract with KA Construction with a 10% contingency. As is common during
construction, there are several unknowns and changes that come about. Following is a
description of difficulties and changes we have encountered so far on this project.
Packet Pg. 73
8.1
This request is to cover several additional changes to the project.
Electrical Service
-Plaza electrical service will require an additional $20,000 including tax.
-On 4/10/17 it was determined that the electrical power supply from the Public Safety Building
was insufficient for the Veterans Plaza. The cost estimate for the previous City Council
funding request on 4/25/17 was based upon conceptual drawings. The City did not receive
final drawings from the consultant until 5/23/17.
-The General Contractor was unable to provide a reasonably priced, accurately scoped, well
documented proposal for Plaza electrical service. An new electrical contractor is being
brought under contract after a request for quotes from the Small Works roster.
Mechanical Vault
-A vault for the mechanical equipment will require an additional $11,000 including tax.
-Currently the mechanical equipment for the fountain is not secured in a lockable vault, valve
shut offs are difficult to access and the filter tank lid is below the surrounding grade. The
new vault design will resolve these issues.
Engineering staff time
Because we have had some difficulty with paperwork and change orders with the
contractor, and the issuance of an additional bid for the electrical have added time to the
engineering staff budget.
City staff have communicated with the Veteran's Plaza Committee, and they are currently
fundraising for the informational kiosk. These additional costs outlined here, a lot of which are
due to contractor issues, and/or the City's requests, add $31,000 to the cost of the project. This
can be funded out of the REET 2 balance.
Attachments:
Copy of Veterans Budget Summary - 09-06-17
Packet Pg. 74
8.1.a
Veterans Plaza Budget Summary
9/6/2017
Contract Number: E6MA/c480
Funding
Funding Totals
Edmonds Veterans Plaza Fund as of 7/21/17
$466,120.00
Edmonds Veterans Plaza Fund - 2nd Round of Pavers
$1,300.00
State Department of Commerce
$74,690.00
City Parks 132 (includes 30k for const, and 15K for engineering staff time)
$45,000.00
Council Contingency Fund
$4,000.00
Additional budget authority from Council needed: includes 25K eng staff
$71,000.00
April 25th Council Session
Snohomish County Small Partners Grant
$5,000.00
Additional budget authority from Council needed - September 2017
$31,000.00
Total Funding
$698,110.00
Consultant Expenses
Expense Totals
Status
Site Workshop - Design
$55,550.00
Approved
Site Workshop - Additional Electrical Design
$5,000.00
Approved
Site Workshop - Additional Construction Support
$12,500.00
Approved
Krazan - Materials Testing, Task Order 2
$2,031.40
Approved
Krazan - Materials Testing, Task Order 3
$1,966.05
Approved
Krazan - Materials Testing, Task Order 4
$1,217.45
Approved
Total Consultant Expenses
$78,264.90
Owner Furnished Expenses
Expense Totals
Status
Stone Materials - Coldspring
$145,155.60
Tax & Freight Included
Benches & Plaques
$24,235.92
Tax & Freight Included
Dog Statue
$9,000.00
Tax & Freight Included
Total Owner Furnished Expenses
$178,391.52
Change Proposals
Change Proposal
Totals
Status
CP #1 - Concrete Demo & Restoration Utility Corridor
$1,557.33
Approved C/O #3
CP #2 - Sidewalk Near Seat Wall
$137.79
Approved C/O #3
CP #3 - Demo Near Veterans Wall
$3,725.99
Approved C/O #1
CP #4 - Electrical Conduits Centennial Plaza, Flagpole & Sign Lighting
$4,000.00
Estimate - Force Account
CP #5 - Drain Provisons for Circular Plaza
$870.21
Approved C/O #2
CP #6 - Bench Slabs
$5,357.20
Approved C/O #1
CP #7 - Drinking Fountain Waterline
$2,900.00
Estimate - Force Account
CP #8 - Light Pole Footing
$3,752.44
Approved C/O #2
CP #9 - Sidewalk at North End of Paver Plaza
$1,639.78
Approved C/O #3
CP #10 - Meter and Electrical Panel Box
$0.00
Canceled
CP #11 - Deductive Change for Dog Statue Plinth
-$200.00
Estimate
CP #12 - Drain Rock in Landscape Beds
$1,800.00
Approved C/O #2
CP #13 - Delete Colored Concrete
-$200.00
Estimate
CP #14 - Boxes for Irrigation Wiring
$1,034.88
Approved C/O #3
CP #15 - Gate Valves
$500.74
Approved C/O #2
CP #16 - Deletion of Grout Requirements in Portions of Veterans Wall
-$300.00
Estimate
Change Order No. 1, Exhibit A Page 1 of 1 Printed: 9/6/2017
Packet Pg. 75
8.1.a
CP #17 - Electrical Lines for new service and 120V circuits
$0.00
Canceled
CP #18 - Downsizing Water Feature Pum s
-$150.00
C/O #4
CP #19 - Filter Tank Vault
$10,200.00
Estimate
CP #20 - Yew Trees
$500.00
Approved C/O #3
CP #21 - Forklift Rental for Weir Piece
$1,000.00
Estimate
CP #22 - General Contractor Support for Electrical Work
$4,500.00
Estimate
CP #23 - Deletion of Electrical Requirements for Public Safety Building
-$1,496.20
Proposal
Total Change Proposals
$41,130.16
Sales Tax @ 10.3%
$4,236.41
Total Change Proposals Plus Tax
$45,368.57
Construction Expenses
Expense Totals
K-A General Construction Contract Award
$264,998.11
CLK Construction Contract Award(pending)
$22,808.00
Total Construction Expenses
$287,806.11
Sales Tax 10.3%
$29,644.03
Total Construction Expenses Plus Tax
$317,450.14
City Expenses
Expense Totals
Status
Engineering Staff Time (Thru 7/31)
$43,518.86
Estimated Additional Engineering Staff Time
$6,527.83
15% of Staff Time thru 7/31
Utility Fees (Water & Sewer)
$8,175.00
Drmking Fountain Water Line Review
$12.00
Drmking Fountain Plaque (including tax)
$242.63
Stone Bench Engraving - Quiring Monuments
$770.00
Drmking Fountain
$6,061.30
Purchased
Drinking Fountain Slab
$330.00
Estimate
Installation Cost for Installation of Second Round of Engraved Pavers
$1,300.00
Estimate
PUD Electrical Service
$4,172.00
C-N-I Locates
$170.00
Permit & ROW Fees
$1,918.50
Bid Advertising
$1,695.01
Total City Expenses
$74,893.13
Project Expenses
Total Project Expenses
$694,368.25
Budget Summary
Total Project Funding
$698,110.00
Project Expenses
$694,368.25
Management Reserve
$3,741.75
Approx. 10% Remainin Costs
Post Project Expenses
Status
Veterans Resource Kiosk
$20,000.00
Quote
Kiosk Pavers
$1,300.00
Estimate
Total Post Project Expenses
$21,300.00
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Change Order No.1, Exhibit A Page 1 of 2 Printed: 9/6/2017
Packet Pg. 76
8.2
City Council Agenda Item
Meeting Date: 09/12/2017
ILA Snohomish County for Community Garden (10 min.)
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Carrie Hite
Background/History
Council approved the Parks, Recreation and Open Space plan in February 2014.
Council approved the Capital Improvement Program in November 2016 which authorized $155,000 to
establish a community garden.
Staff Recommendation
Discuss ILA and community garden initiative. Forward to City Council for approval on the consent
agenda.
Narrative
The City has identified the establishment of a community garden through the PROS plan Goal 4.8, which
reads: Work cooperatively with community groups and citizens to establish and maintain urban gardens
that are accessible and educational, and provide the opportunity to grow food locally. The City has also
identified the establishment of a community garden in the Capital Improvement Program.
The City has been working collaboratively with the Floretum Garden Club over the past several years to
identify a site and establish a community garden. The FGC has an interest providing education to the
community through the garden.
The City has been researching ideal locations for a community garden, to no avail. Recently, the City
initiated communication with Snohomish County to consider a community garden location at Esperance
Park. Although Esperance Park is not in the City of Edmonds boundaries, it does serve Edmonds
residents.
The County recently completed a master plan for Esperance Park, which included a community garden
area.
This ILA provides the opportunity for the City to develop a community garden at Esperance Park. The
City would develop an operational and maintenance model, plot the garden and construct the garden.
Snohomish County would allow this for a zero sum use agreement. The County would also provide
water and electricity to the site. The agreement is through 2022, and has a option for a five year
extension.
Packet Pg. 77
8.2
The City's operational model will include using plot revenues for the maintenance and operations.
The City's timeline would be to complete the operational model this year and construct the garden from
January - March of 2018, in time for the 2018 growing season.
Attachments:
2017 ILA City of Edmonds - Esperance Park Community Gardens Final with County edits
Packet Pg. 78
8.2.a
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE
CITY OF EDMONDS FOR ESPERANCE COUNTY PARK COMMUNITY
GARDEN PROJECT
This INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND
THE CITY OF EDMONDS FOR PARK PROJECT FUNDING (this "Agreement"), is
made and entered into this day of , 2017, by and between
SNOHOMISH COUNTY, a political subdivision of the State of Washington (the
"County"), and the CITY OF EDMONDS, a Washington municipal corporation (the
"City"), pursuant to Chapter 39.34 RCW.
RECITALS
A. The 2015 General Policy Plan, Parks and Recreation, Goal PR 1, includes
a component to provide recreation services to Snohomish County's residents in the most
effective and efficient way possible; and
B. The County Executive and the County Council have determined that it is
consistent with the General Policy Plan and is in the public interest of County residents to
participate in joint undertakings with local municipalities to increase recreational
opportunities and facility capacity; and
C. The County, through its Parks, Recreation and Tourism Department,
manages, owns, and operates, Esperance County Park ("Park" — Attachment A), located
at 7830 222 SW, Edmonds, WA; and
D. As part of the Esperance County Park planning process and public
meetings a community garden was identified as a need by the public and community
(Attachment B) ; and
E. The City has indicated an interest in constructing, managing, and
operating a community garden at Esperance Park with the assistance of volunteers and
city staff, and
F. Pursuant to this Agreement and Chapter 39.34 RCW, the City wishes to
enter into this agreement to construct, manage, and operate a community garden (" the
Project") at Esperance County Park (see Attachment C) ; and
AGREEMENT
NOW, THEREFORE, in consideration of the respective agreements set forth
below and for other good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, the County and the City agree as follows:
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS '`
FOR ESPERANCE COUNTY PARK COMMUNITY GARDEN PROJECT 1 of 12
Packet Pg. 79
8.2.a
1. Purpose of Agreement.
This Agreement is authorized by and entered into pursuant to Chapter 39.34
RCW. The purpose and intent of this Agreement is to define the responsibilities of the
County and the City as they relate to the County authorization for the City to construct,
manage and operate up to thirty (30) community garden plots (approximately 4' x 20' in
size) located at the south east side of Esperance County Park (the "Project").
2. Effective Date and Duration.
This Agreement shall not take effect unless and until it has been duly executed by
both parties and either filed with the County Auditor or posted on the County's Interlocal
Agreements website. This Agreement shall remain in effect through December 31, 2022,
with the option of requesting an extension for an additional five years, unless earlier
terminated pursuant to the provisions of Section 11 below; PROVIDED HOWEVER, that
each party's obligations after December 31, 2017, are contingent upon local legislative
appropriation of necessary funds for this specific purpose in accordance with applicable
law.
3. Administrators.
Each party to this Agreement shall designate an individual (an "Administrator"),
who may be designated by title or position, to oversee and administer such party's
participation in this Agreement. The parties' initial Administrators shall be the following
individuals:
County's Initial Administrator:
Tom Teigen, Director
Snohomish County Parks and
Recreation Department
6705 Puget Park Drive
Snohomish, Washington 98296
(425) 388-6617 phone
(425) 388-6645 facsimile
Tom.Teigen@snoco.org
City's Initial Administrator:
Carrie Hite, Director
Parks, Recreation and Cultural
Services
City of Edmonds
700 Main Street
Edmonds, WA. 98020
(425) 771-0256 phone
carrie.hite@edmondswa.gov
Either party may change its Administrator at any time by delivering written notice
of such party's new Administrator to the other party.
4. Project Performance.
4.1 Certification of Real Property Interest. The County certifies to the City
that the County owns the real property or easements upon which the Project shall be
executed and additional real property or easements are not needed to complete the
Project. The County by this Agreement authorizes the City an unrestricted right of entry
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR ESPERANCE COUNTY PARK COMMUNITY GARDEN PROJECT 2 of 12
Packet Pg. 80
8.2.a
to construct, manage, and operate the Project.
4.2 City's Financial Commitment. The City certifies to the County that the
City has monies sufficient to construct, manage, and operate the community garden under
the terms of this Agreement and will have sufficient monies to complete the Project by
the Project deadline identified in Section 4.3 below (the "City's Financial Commitment").
4.3 Project Deadline. On or before June 30, 2019, the City shall complete the
construction of the Project. After the completion of the construction, the City will operate
the garden through the term of the ILA. In executing the Project, the City shall obtain
and, upon request, provide the County with copies of all permits necessary to complete
the Project.
4.4 Recognition of County as Financial Sponsor. The City shall recognize the
County as a sponsor of the Project as follows:
4.4.1 Upon completion of the Project or dedication of the Park Property,
whichever comes first, the City shall install at the Park Property a plaque in a form
approved by the County that indicates that the County is a partnering agency of the
Project;
4.4.2 The City shall invite the County to all events promoting the Project
or Park Property and recognize the County at all such events as a partnering agency of the
Project;
4.4.3 The City shall recognize the County as a partnering agency in all
brochures, banners, posters, and other promotional material related to the Project.
4.5 Project Maintenance. The City shall be responsible for on -going capital
improvements to, and maintenance of, the Project. The County commits to providing
water to the site, with the City paying for the water to support the garden. The County
makes no commitment to support the Project beyond what is provided for in this
Agreement and assumes no obligation for future support of the Project except as
expressly set forth in this Agreement.
4.6 Availability to County Residents. The City shall make the Project
available to all County residents on the same terms as to residents of the City.
4.7 Accounting. The City shall maintain a system of accounting and internal
controls which complies with generally accepted accounting principles and governmental
accounting and financial reporting standards and provisions concerning preservation and
destruction of public documents in accordance with applicable laws, including Chapter
40.14 RCW.
4.8 Recordkeeping. The City shall maintain adequate records to support
billings. The records shall be maintained by the City for a period of five (5) years after
completion of this Agreement. The County, or any of its duly authorized representatives,
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS '`
FOR ESPERANCE COUNTY PARK COMMUNITY GARDEN PROJECT 3 of 12
Packet Pg. 81
8.2.a
shall have access to books, documents, or papers and records of the City relating to this
Agreement for purposes of inspection, audit, or the making of excerpts or transcripts.
5. Independent Contractor.
The City will perform all work associated with the Project as an independent
contractor and not as an agent, employee, or servant of the County. The City shall be
solely responsible for control, supervision, direction and discipline of its personnel, who
shall be employees and agents of the City and not the County. The County shall only
have the right to ensure performance.
6. Indemnification/Hold Harmless.
The City shall assume the risk of, be liable for, and pay all damage, loss, costs and
expense of any party arising out of the activities under this Agreement and all use of any
improvements it may place on the Property. The City shall hold harmless, indemnify and
defend the County, its officers, elected and appointed officials, employees and agents
from and against all claims, losses, lawsuits, actions, counsel fees, litigation costs,
expenses, damages, judgments, or decrees by reason of damage to any property or
business and/or any death, injury or disability to or of any person or party, including but
not limited to any employee, arising out of or suffered, directly or indirectly, by reason of
or in connection with the use of the Park Property and this Agreement; PROVIDED, that
the above indemnification does not apply to those damages solely caused by the
negligence or willful misconduct of the County, its elected and appointed officials,
officers, employees or agents.
7. Liability Related to City Ordinances, Policies, Rules and Regulations.
In executing this Agreement, the County does not assume liability or
responsibility for or in any way release the City from any liability or responsibility which
arises in whole or in part from the existence or effect of City ordinances, policies, rules or
regulations. If any cause, claim, suit, action or administrative proceeding is commenced
in which the enforceability and/or validity of any such City ordinance, policy, rule or
regulation is at issue, the City shall defend the same at its sole expense and, if judgment
is entered or damages are awarded against the City, the County, or both, the City shall
satisfy the same, including all chargeable costs and reasonable attorney's fees.
8. Insurance.
The City shall procure and maintain for the duration of this Agreement, insurance
against claims for injuries to persons or damages to property which may arise from, or in
connection with exercise of the rights and privileges granted by this Agreement, by the
City, its agents, representatives, employees/subcontractors. The cost of such insurance
shall be paid by the City.
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS '`
FOR ESPERANCE COUNTY PARK COMMUNITY GARDEN PROJECT 4 of 12
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8.2.a
8.1 Minimum Scope and Limits of Insurance. General Liability: Insurance
Services Office Form No. CG 00 01 Ed. 11-88, covering COMMERCIAL GENERAL
LIABILITY with limits no less than $1,000,000 combined single limit per occurrence for
bodily injury, personal injury, and property damage.
8.2 Other Insurance Provisions. Coverage shall be written on an
"Occurrence" form. The insurance policies required in this Agreement are to contain or
be endorsed to contain the County, its officers, officials, employees, and agents as
additional insureds as respects liability arising out of activities performed by or on behalf
of the City in connection with this Agreement and are attached as Attachment D.
8.3 Verification of Coverage. The City shall furnish the County with
certificate(s) of insurance and endorsement(s) required by this Agreement.
9. Compliance with Laws.
In the performance of its obligations under this Agreement, each party shall
comply with all applicable federal, state, and local laws, rules and regulations.
10. Default and Remedies.
10.1 Default. If either the County or the City fails to perform any act or
obligation required to be performed by it hereunder, the other party shall deliver written
notice of such failure to the non -performing party. The non -performing party shall have
twenty (20) days after its receipt of such notice in which to correct its failure to perform
the act or obligation at issue, after which time it shall be in default ("Default") under this
Agreement; provided, however, that if the non-performance is of a type that could not
reasonably be cured within said twenty (20) day period, then the non -performing party
shall not be in Default if it commences cure within said twenty (20) day period and
thereafter diligently pursues cure to completion.
10.2 Remedies. In the event of a party's Default under this Agreement, then
after giving notice and an opportunity to cure pursuant to Section 10.1 above, the non -
Defaulting party shall have the right to exercise any or all rights and remedies available
to it in law or equity.
11. Early Termination.
11.1 30 Days' Notice. Except as provided in Sections 11.2 and 11.3 below,
either party may terminate this Agreement at any time, with or without cause, upon not
less than thirty (30) days advance written notice to the other party. The termination notice
shall specify the date on which the Agreement shall terminate.
11.2 Lack of Funding. This Agreement is contingent upon governmental
funding and local legislative appropriations. In the event that funding from any source is
withdrawn, reduced, limited, or not appropriated after the effective date of this
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR ESPERANCE COUNTY PARK COMMUNITY GARDEN PROJECT 5 of 12
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8.2.a
Agreement, this Agreement may be terminated by either party immediately by delivering
written notice to the other party. The termination notice shall specify the date on which
the Agreement shall terminate.
11.3 Termination for Breach. In the event that the City fails to complete the
construction of the Project by June 30, 2019, commits a Default as described in Section
10, or otherwise fails to appropriate the funds necessary to complete the Project, the
County may terminate this Agreement immediately by delivering written notice to the
City. Within thirty (30) days of such early termination, the City shall return to the County
all Funds previously disbursed from the County to the City for the Project plus interest at
the rate of twelve percent (12%) per annum beginning thirty (30) days from the date of
early termination.
12. Dispute Resolution.
In the event differences between the parties should arise over the terms and
conditions or the performance of this Agreement, the parties shall use their best efforts to
resolve those differences on an informal basis. If those differences cannot be resolved
informally, the matter may be referred for mediation to a mediator mutually selected by
the parties. If mediation is not successful or if a party waives mediation, either of the
parties may institute legal action for specific performance of this Agreement or for
damages. The prevailing party in any legal action shall be entitled to a reasonable
attorneys' fee and court costs.
13. Notices.
All notices required to be given by any party to the other party under this
Agreement shall be in writing and shall be delivered either in person, by United States
mail, or by electronic mail (email) to the applicable Administrator or the Administrator's
designee. Notice delivered in person shall be deemed given when accepted by the
recipient. Notice by United States mail shall be deemed given as of the date the same is
deposited in the United States mail, postage prepaid, and addressed to the Administrator,
or their designee, at the addresses set forth in Section 3 of this Agreement. Notice
delivered by email shall be deemed given as of the date and time received by the
recipient.
14. Miscellaneous.
14.1 Entire Agreement; Amendment. This Agreement constitutes the entire
agreement between the parties regarding the subject matter hereof, and supersedes any
and all prior oral or written agreements between the parties regarding the subject matter
contained herein. This Agreement may not be modified or amended in any manner except
by a written document executed with the same formalities as required for this Agreement
and signed by the party against whom such modification is sought to be enforced.
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS '`
FOR ESPERANCE COUNTY PARK COMMUNITY GARDEN PROJECT 6 of 12
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8.2.a
14.2 Conflicts between Attachments and Text. Should any conflicts exist
between any attached exhibit or schedule and the text or main body of this Agreement,
the text or main body of this Agreement shall prevail.
14.3 Governing Law and Venue. This Agreement shall be governed by and
enforced in accordance with the laws of the State of Washington. The venue of any action
arising out of this Agreement shall be in the Superior Court of the State of Washington,
in and for Snohomish County. In the event that a lawsuit is instituted to enforce any
provision of this Agreement, the prevailing party shall be entitled to recover all costs of
such a lawsuit, including reasonable attorney's fees.
14.4 Interpretation. This Agreement and each of the terms and provisions of
it are deemed to have been explicitly negotiated by the parties, and the language in all
parts of this Agreement shall, in all cases, be construed according to its fair meaning and
not strictly for or against either of the parties hereto. The captions and headings in this
Agreement are used only for convenience and are not intended to affect the interpretation
of the provisions of this Agreement. This Agreement shall be construed so that wherever
applicable the use of the singular number shall include the plural number, and vice versa,
and the use of any gender shall be applicable to all genders.
14.5 Severability. If any provision of this Agreement or the application
thereof to any person or circumstance shall, for any reason and to any extent, be found
invalid or unenforceable, the remainder of this Agreement and the application of that
provision to other persons or circumstances shall not be affected thereby, but shall instead
continue in full force and effect, to the extent permitted by law.
14.6 No Waiver. A party's forbearance or delay in exercising any right or
remedy with respect to a Default by the other party under this Agreement shall not
constitute a waiver of the Default at issue. Nor shall a waiver by either party of any
particular Default constitute a waiver of any other Default or any similar future Default.
14.7 No Assignment. This Agreement shall not be assigned, either in whole
or in part, by either party without the express written consent of the other party, which
may be granted or withheld in such party's sole discretion. Any attempt to assign this
Agreement in violation of the preceding sentence shall be null and void and shall
constitute a Default under this Agreement.
14.8 Warranty of Authority. Each of the signatories hereto warrants and
represents that he or she is competent and authorized to enter into this Agreement on
behalf of the party for whom he or she purports to sign this Agreement.
14.9 No Joint Venture. Nothing contained in this Agreement shall be
construed as creating any type or manner of partnership, joint venture or other joint
enterprise between the parties.
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS '`
FOR ESPERANCE COUNTY PARK COMMUNITY GARDEN PROJECT 7 of 12
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14.10 No Separate Entity Necessary The parties agree that no separate legal
or administrative entities are necessary to carry out this Agreement.
14.11 Ownership of Property. Except as expressly provided to the contrary in
this Agreement, any real or personal property used or acquired by either party in
connection with its performance under this Agreement will remain the sole property of
such party, and the other party shall have no interest therein.
14.12 No Third Party Beneficiaries. This Agreement and each and every
provision hereof is for the sole benefit of the City and the County. No other persons or
parties shall be deemed to have any rights in, under or to this Agreement.
14.13 Execution in Counterparts. This Agreement may be executed in two or
more counterparts, each of which shall constitute an original and all of which shall
constitute one and the same agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
date first above written.
COUNTY:
CITY:
Snohomish County, a political subdivision City of Edmonds, a Washington
of the State of Washington municipal corporation
LM
Name: Dave Somers
Title: Executive
Approved as to Form:
Deputy Prosecuting Attorney
Name: Dave Earling
Title: Mayor
Attest/Authenticate:
Name: Scott Passey
Title: City Clerk
Approved as to Form:
Office of the City Attorney
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS '`
FOR ESPERANCE COUNTY PARK COMMUNITY GARDEN PROJECT 8 of 12
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8.2.a
ATTACHMENT A
ESPERANCE COUNTY PARK
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS '`
FOR ESPERANCE COUNTY PARK COMMUNITY GARDEN PROJECT 9 of 12
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8.2.a
ATTACHMENT B
ESPERANCE COUNTY PARK PREFERRED PLAN
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR ESPERANCE COUNTY PARK COMMUNITY GARDEN PROJECT 10 of 12
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8.2.a
ATTACHMENT C
COMMUNITY GARDEN PROJECT
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS '`
FOR ESPERANCE COUNTY PARK COMMUNITY GARDEN PROJECT 11 of 12
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8.2.a
ATTACHMENTI)
INSURANCE POLICIES
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR ESPERANCE COUNTY PARK COMMUNITY GARDEN PROJECT 12 of 12
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8.3
City Council Agenda Item
Meeting Date: 09/12/2017
Interlocal Agreement with Edmonds School District for Meadowdale Preschool (10 min.)
Staff Lead: Dave Johnson
Department: City Clerk's Office
Preparer: Linda Hynd
Background/History
The Council approves this each year.
Staff Recommendation
Staff recommends Council review and forward to Consent Agenda for approval.
Narrative
The Meadowdale Preschool provides a fun, caring, secure and positive learning environment where
children enjoy hands-on curriculum in math, science, art, writing, music and large motor activities. Open
play and structured group times provide children with opportunities to learn social, emotional, and
academic skills to prepare them for kindergarten.
The City of Edmonds has had an Interlocal Agreement for many years with the Edmonds School District
for the Meadowdale Preschool program. This most recent ILA is an extension of past agreements.
This ILA allows the Edmonds School District to place up to 3 students into the Meadowdale Preschool
program run by the Parks and Recreation Department. There is no charge to the families of these 3
students as the School District pays the enrollment fees.
Attachments:
INTERLOCAL COOPERATION AGREEMENT -Edmonds School District
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8.3.a
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EDMONDS SCHOOL DISTRICT NO. 15
Is 20420 — 68TH Avenue West
Lynnwood, WA 98036
SCH(DL 425-431-7000
V I-S R i C I
INTERLOCAL COOPERATION AGREEMENT
BETWEEN
EDMONDS SCHOOL DISTRICT NO. 15
AND
CITY OF EDMONDS
Whereas, Chapter 39.34 RCW (Interlocal Cooperation Act) permits local government units to make the
most efficient use of their powers by enabling them to cooperate with other government entities on the
basis of mutual advantage and thereby to provide services and facilities in a manner pursuant to forms of
governmental organizations that will accord best with geographic, economic population, and other factors
influencing the needs and development of local communities, now therefore, the following agreement is
established.
This Contract is made and entered into by and between EDMONDS SCHOOL DISTRICT NO. 15,
hereinafter referred to as the "DISTRICT", and CITY OF EDMONDS, hereinafter referred to as
"CONTRACTOR."
1. PURPOSE
The purpose of this contract is to: Provide educational services to district students as described in scope
of work.
CONTRACT MANAGEMENT
The Contract Manager for each of the parties shall be the contact person for all communications and
billings regarding the performance of this contract.
Contract Manager for CONTRACTOR is:
Contract Manager for DISTRICT is:
Contract Mgr. Name: Dave Johnson
Contract Mgr. Name: Mark Finley
Contractor Name: CITY OF EDMONDS
Department Name: Student Services
Address: 700 Main St
Address 20420 68th Ave W
City, State Zip Code: Edmonds, WA 98020
City, State Zip Code: Lynnwood, WA 98036
Phone: (425) 771-0232 Fax: (425) 771-0253
Phone: (425) 431-7177 Fax: (425) 431-7339
E-mail address: dave.johnson@edmondswa.gov
E-mail address: finleym@edmonds.wednet.edu
2. SCOPE OF WORK
The DISTRICT and CONTRACTOR have a collaborative arrangement for services to preschool
children with disabilities. This includes enrollment of preschool children with disabilities in the
CONTRACTOR preschool program. These students participate in the classroom activities and are
supported by DISTRICT special education staff. This allows students with disabilities to participate
with typically developing peers.
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8.3.a
A. Attachment: A, attached hereto and incorporated by reference, contains the General Terms and
Conditions governing work to be performed under this contract, the nature of the working relationship
between the DISTRICT and the CONTRACTOR, and specific obligations of both parties.
3. PERIOD OF PERFORMANCE
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Subject to other contract provisions, the Period of Performance under this contract will be from
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September 1, 2017 through August 31, 2018, with the option to renew for four additional one year
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periods.
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4. COMPENSATION/ PAYMENT
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Compensation for services rendered shall be based on the schedule set forth in ATTACHMENT B, Fees
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and Expenses.
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5. EXPENSES:
The District does not cover expenses for independent contractors. Any anticipated expenses must be
included as part of the Contractor's compensation.
6. BILLING PROCEDURES
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DISTRICT will pay CONTRACTOR upon receipt of properly completed invoices, which shall be submitted
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to the contract manager not more often than monthly. The invoices shall describe and document, to the
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DISTRICT'S satisfaction, the work performed, the progress of the project, and fees.
Payment shall be considered timely if made by the DISTRICT within thirty (30) days after receipt of
properly completed invoices. Payment shall be sent to the address designated by the CONTRACTOR.
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The DISTRICT may, in its sole discretion, terminate the contract or withhold payments claimed by the
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CONTRACTOR for services rendered if the CONTRACTOR fails to satisfactorily comply with any term or
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condition of this contract.
No payments in advance or in anticipation of services or supplies to be provided under this contract shall
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be made by the DISTRICT.
The DISTRICT shall not pay any claims for payment for services submitted more than twelve (12) months
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after the calendar month in which the services were performed.
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DUPLICATION OF BILLED COSTS: The CONTRACTOR shall not bill the DISTRICT for services
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performed under this contract, and the DISTRICT shall not pay the CONTRACTOR, if the CONTRACTOR
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is entitled to payment or has been or will be paid by any other source, including grants, for that service.
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DISALLOWED COSTS: The CONTRACTOR is responsible for any audit exceptions or disallowed costs
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incurred by its own organization or that of its subcontractors.
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7. ASSURANCES
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DISTRICT and the CONTRACTOR agree that all activity pursuant to this contract will be in accordance
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with all the applicable current federal, state and local laws, rules, and regulations.
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8. ORDER OF PRECEDENCE
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Each of the exhibits listed below is by this reference hereby incorporated into this contract. In the event
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of an inconsistency in this contract, the inconsistency shall be resolved by giving precedence in the
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following order:
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■ Applicable Federal and state of Washington statutes and regulations;
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■ Special Terms and Conditions as contained in this basic contract instrument;
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■ Attachment A — General Terms and Conditions;
■ Attachment B — Fees & Expenses
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■ Any other provision, term or material incorporated herein by reference or otherwise incorporated.
Page 2 of 14
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INTERAGENCY AGREEMENT
CONTRACTS - PRESCHOOL - EDMONDS - INTERLOCAL COOPERATION AGREEMENT 2017-18 THROUGH 2O21-22 8130117
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8.3.a
9. ENTIRE AGREEMENT
This contract, including referenced exhibits, represents all the terms and conditions agreed upon by the
parties. No other understandings or representations oral or otherwise, regarding the subject matter of this
contract shall be deemed to exist or to bind any of the parties hereto.
10. CONFORMANCE
If any provision of this contract violates any statute or rule of law of the state of Washington, it is
considered modified to conform to that statute or rule of law.
11. APPROVAL
This contract shall be subject to the written approval of the DISTRICT'S authorized representative and
shall not be binding until so approved. The contract may be altered, amended or waived only by a written
amendment executed by both parties.
THIS CONTRACT, consisting of 4 pages and 2 attachments, is executed by the persons signing below
who warrant that they have the authority to execute the contract.
EDMONDS SCHOOL DISTRICT NO. 15
CONTRACTOR:
Jean Mirabal, Executive Director, Student Services
(Signature)
Board Approval Date
(Printed name and title)
Jenna Valach
Director of Budget & Finance
CITY OF EDMONDS
Company Name
700 Main St, Edmonds, WA 98020
Address
425 771-0232 425 771-0253
Phone FAX
dave.johnson@edmondswa.gov
Email
FEIN or SSN WA UBI
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INTERAGENCY AGREEMENT
CONTRACTS -PRESCHOOL -EDMONDS - INTERLOCAL COOPERATION AGREEMENT 2017-18 THROUGH 2O21-22 8130117
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8.3.a
ATTACHMENT A
GENERAL TERMS AND CONDITIONS
1. Definitions
As used throughout this Agreement, the following terms shall have the meanings set forth below:
A. "CLIENT" shall mean an individual receiving services under this Agreement.
B. "CONTRACTOR" shall mean that agency, firm, provider organization, individual or other
entity performing services under this Agreement. It shall include any subcontractor retained
by the prime contractor as permitted under the terms of this agreement.
C. "CONTRACTING OFFICER" shall mean that individual authorized to execute this
agreement on behalf of the DISTRICT.
D. "DISTRICT" shall mean the Edmonds School District, any division, section, office, unit or
other entity of the DISTRICT or any of the officers or other officials lawfully representing that
DISTRICT.
E. "PERSONAL INFORMATION" means information identifiable to any person, including, but
not limited to, information that relates to a person's name, health, finances, education,
business, use or receipt of governmental services or other activities, addresses, telephone
numbers, social security numbers, driver license numbers, other identifying numbers, and
any financial identifiers.
"SUBCONTRACTOR" shall mean one not an employee of the contractor, who is
performing all or part of those services under this Agreement under a separate contract with
the contractor. The terms "subcontractor" and "subcontractors" mean subcontractor(s) in
any tier.
G. VENDOR" is an entity that agrees to provide the amount and kind of services requested by
the District; provides services under the contract only to those beneficiaries individually
determined to be eligible by the District and, provides services on a fee for service or per
unit basis with contractual penalties if the entity fails to meet program performance
standards.
2. Provision of Services:
Contractor agrees to provide the amount and kind of services requested by the District; provides
services under the contract only to those beneficiaries individually determined to be eligible by the
District and, provides services on a fee -for -service or per -unit basis with contractual penalties if the
entity fails to meet program performance standard.
3. Americans with Disabilities Act (ADA) Of 1990,
Public Law 101-336, also referred to as the "ADA" 28 CFR PART 35
The contractor must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunications.
4. Assignment
Neither this contract, nor any claim arising under this contract, shall be transferred or assigned by the
contractor without prior written consent of the DISTRICT.
5. Background Check
At no additional cost to the district, the contractor will ensure that the contractor or any employees
who will have regularly scheduled unsupervised access to children shall require a record check
through the Washington state patrol criminal identification system under RCW 43.43.830 through
43.43.834, 10.97.030, and 10.97.050 and through the federal bureau of investigation before hiring an
employee. The record check shall include a fingerprint check using a complete Washington state
criminal identification fingerprint card.
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6. Certification Regarding Debarment, Suspension and Ineligibility
Contractor certifies that to the best of their knowledge/belief that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
for the award of contracts by any Federal governmental agency or department. Further, AGENCY
certifies that they are not presently indicted for or have not within a three year period proceeding this
bid been convicted of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction
or contract.
If it is later determined that the Contractor knowingly rendered an erroneous certification, in addition
to any other remedies available to the District, the District may terminate this transaction for default.
Further, it is the responsibility of the Contractor to verify that lower -tier parties to this transaction are
not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded for the award of contracts by any Federal governmental agency or department.
7. Change in Status
In the event of substantive change in the legal status, organizational structure or fiscal reporting
responsibility of the contractor, contractor agrees to notify the DISTRICT of the change. Contractor
shall provide notice as soon as practicable, but no later than thirty -days after such a change takes
effect.
8. Changes and Modifications
A. The contracting officer may, at any time, by written notification to the contractor, and without
notice to any known guarantor or surety, make changes within the general scope of the
services to be performed under the contract. If the contractor agrees to such changes, a
written contract amendment reflecting such change shall be executed by the parties. An
equitable adjustment in cost or period of performance or both may be made if required by
the change. Any claim for adjustment in price or period of performance must be received
within thirty (30) days of the contractor's receipt of the change notice.
B. The contracting officer may, however, receive and act upon any such claim at any time prior
to final payment under the contract at his/her discretion.
C. Failure to agree to any adjustment made under this section shall be an issue and may be
reviewed as provided in the "Disputes" section of this agreement. Nothing in this section
shall excuse the contractor from proceeding with the contract as changed.
9. Compliance with Applicable Law
Contractor shall comply with all federal, state, and local laws applicable to public contracts, to the
work done under this Contract, and with all regulations and administrative rules established pursuant
to those law
10. Conflict of Interest
A. The DISTRICT may, in its sole discretion, by written notice to the contractor, terminate this
contract if it finds, after due notice and examination by the contracting Officer, that there is a
violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute
involving the contractor in the procurement of or performance under, this contract.
B. In the event this contract is terminated as provided above, the DISTRICT shall be entitled to
pursue the same remedies against the contractor as it could pursue in the event of a breach
of the contract by the contractor. The rights and remedies of the DISTRICT provided for in
this clause shall not be exclusive and are in addition to any other rights and remedies
provided by law. The existence of facts upon which the contracting officer makes any
determination under this clause shall be an issue and may be reviewed as provided in the
"Disputes" clause of this contract.
11. Covenant Against Contingent Fees
The contractor warrants that no person or selling agent has been employed or retained to solicit or
secure this contract upon an agreement or understanding for a commission, percentage, brokerage
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8.3.a
or contingent fee, excepting bonafide employees or bonafide established agent maintained by the
contractor for the purpose of securing business. The District shall have the right, in the event of
breach of this clause by the contractor, to annul this contract without liability or, in its discretion, to
deduct from the contract price or consideration or recover by other means the full amount of such
commission, percentage, brokerage or contingent fees.
12. Disputes - Mediation
A. Except as otherwise provided in this contract, when a dispute arises between the parties
and it cannot be resolved by direct negotiation, the parties agree to participate in mediation
in good faith. The mediator shall be chosen by agreement of the parties. If the parties
cannot agree on a mediator, the parties shall use a mediation service that selects the
mediator for the parties. The parties agree that mediation shall precede any action in a
judicial or quasi-judicial tribunal.
B. Nothing in this contract shall be construed to limit the parties' choice of a mutually
acceptable alternative resolution method such as a disputes hearing, a dispute resolution
board or arbitration.
13. Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its Subcontractors.
14. Employee Removal.
At District's request, Contractor will immediately remove any Contractor employee from all District
properties in cases where the District determines, in its sole discretion, that removal of that employee
is in the District's best interests.
15. Governing Law
This contract shall be construed and interpreted in accordance with the laws of the state of
Washington and the venue of any action brought hereunder shall be in Superior Court for Snohomish
County.
16. Indemnification
The Contractor shall defend, indemnify and hold harmless the District, its board of directors, officers,
employees, or agents from and against any and all claims, liabilities and expenses, including
attorney's fees, arising out of or resulting from any injuries to persons (including death) or damage to
property arising from acts or omissions of the Contractor, its employees, agents or subcontractors,
however caused.
17. Insurance
The Contractor shall purchase and maintain at its own cost in a company or companies licensed and
admitted to do business in the State of Washington such comprehensive general liability and other
insurance, on an occurrence basis, and as will provide protection from claims set forth below which
may arise out of or result from the Contractor's operations under the contract, whether to be
performed or furnished by the Contractor, by any subcontractor, by anyone directly or indirectly
employed by any of them to perform or furnish any of the products or services, or by anyone for
whose acts any of them may be liable.
Edmonds School District No. 15 shall be named as a primary, non-contributing additional insured on
such policies other than state workers' compensation. The District's specification or approval of this
insurance or of its amount shall not relieve or decrease the liability of the Contractor under this
contract or otherwise. Policies shall contain a provision that the District shall be given 30 days written
notice by certified mail before cancellation of any insurance or reduction of the amount thereof, or any
alteration, modification or restriction thereto. Upon acceptance of contract and prior to any work
being performed, a certificate of insurance with additional insured endorsement attached shall be
mailed to:
Edmonds School District No. 15
Attn: Risk Management
20420 68th Ave W
Lynnwood, WA 98036-7400
Or sent via email to: RiskMgmt@edmonds.wednet.edu
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8.3.a
REQUIRED COVERAGE:
A. Claims under workers' or workmen's compensation, disability benefits and other similar
employee benefit acts, including Contingent Employers Liability (Stop Gap);
B. Claims for damages because of bodily injury, occupational sickness or disease, or death of
the Contractor's employees;
C. Claims for damages because of bodily injury, sickness or disease, or death of any person
other than the Contractor's employees;
D. Claims for damages insured by personal injury liability coverage which are sustained (a) by
any person as a result of an offense directly or indirectly related to the employment of such
person by the Contractor, or (b) by any other person for any other reason. Claims for
damages, other than to the products or services themselves, because of injury to or
destruction of tangible property wherever located, including loss of use resulting therefrom;
E. Claims arising out of operation of Laws or Regulations for damages because of bodily injury
or death of any person or for damage to property;
F. Claims for damages because of bodily injury or death of any person or property damage
arising out of the ownership, maintenance or use of any motor vehicle, including coverage for
Owned Motor Vehicles, Non -Owned Motor Vehicles and Hired or Borrowed Motor Vehicles;
G. Comprehensive General Liability;
H. Blanket Contractual Liability;
I. Comprehensive Auto Liability; and
J. Claims for damages arising out of the contractor's errors and omissions while performing
professional services
K. These required coverage shall be written for not less than the following (or greater if
required by law):
Worker's Compensation:
State: Statutory
$500,000
Employer's Liability:
Comprehensive General Liability
(including Premises -Operations;
Bodily Injury; Property
$1,000,000
$2,000,000
Independent Contractor's Protective;
Damage; Combined
Each
Aggregate
Products and Completed Operations;
Single Limit:
Occurrence
Broad -Form Property Damage):
Bodily Injury; Property
$1,000,000
000
Damage; Combined
Each
ate
Aggregate
Aggre
Single Limit:
Occurrence
Blanket Contractual Liability:
Personal Injury, with
$1,000,000
000
Employment Exclusion
Each
Aggre
Aggregate
Deleted:
Occurrence
Bodily Injury; Property
$1,000,000
000
Comprehensive Automobile Liability:
Damage; Combined
Each
Aggregate
Aggregate
Single Limit:
Occurrence
Damages arising out of
the contractor's errors and
Professional Errors and Omissions
$1,000,000
$2,000,000
Liability
omissions while
Each
Aggregate
performing professional
Occurrence
services
18. Independent Capacity
The parties intend that an independent contractor relationship will be created by this contract. The
contractor and his or her employees or agents performing under this contract are not employees or
agents of the District. The contractor will not hold himself/herself out as nor claim to be an officer or
employee of the District by reason hereof, nor will the contractor make any claim of right, privilege or
INTERAGENCY AGREEMENT Rev 8/2/11 Page 7 of 14
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8.3.a
benefit that would accrue to such employee under law. Conduct and control of the work will be solely
with the contractor.
Industrial Insurance Cove
A. The contractor shall comply with the provisions of Title 51 RCW, Industrial Insurance. If the
contractor fails to provide industrial insurance coverage or fails to pay premiums or
penalties on behalf of its employees as may be required by law, the District may collect
from the contractor the full amount payable to the Industrial Insurance accident fund. The
District may:
B. Deduct the amount owed by the contractor to the accident fund from the amount payable to
the contractor by District under this contract; and
C. Transmit the deducted amount to the Department of Labor and Industries (L&I), Division of
Insurance Services.
D. This provision does not waive any of L&I's rights to collect from the contractor.
19. Licensing and Accreditation Standards
The contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements/standards, necessary in the performance of this contract.
20. Limitation of Authority
Only the contracting officer or his/her delegate by writing (delegation to be made prior to action) shall
have the express, implied or apparent authority to alter, amend, modify or waive any clause or
condition of this contract. Furthermore, any alteration, amendment, modification or waiver of any
clause or condition of this contract is not effective or binding unless made in writing and signed by the
contracting officer.
21. Nondiscrimination
During the performance of this contract, the contractor shall comply with all federal and state
nondiscrimination laws, regulations and policies. In the event of the contractor's noncompliance or
refusal to comply with any nondiscrimination law, regulation or policy, this contract may be rescinded,
canceled or terminated in whole or in part, and the contractor may be declared ineligible for further
contracts with the District. The contractor shall, however, be given a reasonable time in which to cure
this noncompliance. Any dispute may be resolved in accordance with the "Disputes" procedure set
forth herein.
22. Overpayments and Assertion of Lien
In the event that the District establishes overpayments or erroneous payments made to the contractor
under this contract, the District may secure repayment, plus interest, if any, through the filing of a lien
against the contractor's real property or by requiring the posting of a bond, assignment of deposit or
some other form of security acceptable to the District or by doing both.
23. Ownership of Work Products.
Contractor agrees that any and all goods or services provided by or developed for District are
intended as "works made for hire" by Contractor for District. As a work made for hire, all work
products (including intellectual property) created by the Contractor, as part of Contractor's
performance under this Contract shall be the exclusive property of the District. If any such work
products contain Contractor's intellectual property that is or could be protected by federal copyright,
patent, or trademark laws, Contractor hereby grants District a perpetual, royalty -free, fully -paid, non-
exclusive, and irrevocable license to copy, reproduce, deliver, publish, perform, dispose of, and use
or re -use, in whole or in part, and to authorize others to do so, all such work products. District shall
have no right in any pre-existing work product of Contractor provided to District by Contractor in the
performance of this Contract, except to copy, use, or re -use any such work product for District use
only.
24. Privacy
A. This provision is required by statute. As required by the 20 USC 1232(g) (Family
Educational Rights and Privacy Act, "FERPA"), and RCW 28A.605.030, Contractor shall not
disclose any information or records regarding students or their families that Contractor may
learn or obtain in the course and scope of its performance of this Contract
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8.3.a
B. FERPA Re -disclosure. The parties recognize that FERPA imposes strict penalties for
improper disclosure or re -disclosure of confidential student information, including but not
limited to denial of access to personally identifiable information ("PII") from education
records for at least five years (34 CFR 99.33(e)). Therefore, consistent with FERPA's
requirements, PH obtained by Contractor in the performance of this Contract may not be re -
disclosed to third parties without the written consent of the student's parent/guardian and
must be used only for the purposes identified in this Contract
C. Personal information collected, used or acquired in connection with this contract shall be
used solely for the purposes of this contract. Contractor and its subcontractors agree not to
release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons
personal information without the express written consent of the agency or as provided by
law.
D. Contractor agrees to implement physical, electronic and managerial safeguards to prevent
unauthorized access to personal information.
E. The District reserves the rights to monitor, audit or investigate the use of personal
information collected, used or acquired by the contractor through this contract. The
monitoring, auditing or investigating may include but is not limited to "salting" by the District.
Contractor shall certify the return or destruction of all personal information upon expiration
of this contract. Salting is the act of placing a record containing unique but false information
in a database that can be used later to identify inappropriate disclosure of data contained in
the database.
F. Any breach of this provision may result in termination of the contract and the demand for
return of all personal information. The contractor agrees to indemnify and hold harmless
the District for any damages related to the contractor's unauthorized use of personal
information.
G. For the purposes of this provision, personal information includes but is not limited to
information identifiable to an individual that relates to a natural person's health, finances,
education, business, use or receipt of governmental services or other activities, names,
addresses, telephone numbers, social security numbers, driver license numbers, financial
profiles, credit card numbers, financial identifiers and other identifying numbers.
25. Records, Documents, and Reports
Contractor agrees that District and its authorized representatives are entitled to review all Contractor
books, documents, papers, plans, and records, electronic or otherwise ("Records"), directly pertinent
to this Contract for the purpose of making audit, examination, excerpts, and transcripts. The
contractor shall maintain all books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices, which sufficiently and properly reflect all direct and indirect costs of any
nature expended in the performance of this contract. Contractor shall retain such records for a period
of six years following the date of final payment. At no additional cost, these records, including
materials generated under the contract, shall be subject at all reasonable times to inspection, review
or audit by the District, personnel duly authorized by the District, the Office of the State Auditor, and
federal and state officials so authorized by law, regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims or audit findings involving the records have been resolved.
26. Registration with Department of Revenue
The contractor shall complete registration with the Department of Revenue, General Administration
Building, Olympia WA 98504, and be responsible for payment of all taxes due on payments made
under this contract.
27. Right of Inspection
The contractor shall provide right of access to its facilities to the District or any of its officers at all
reasonable times, in order to monitor and evaluate performance, compliance, and/or quality
assurance under this contract on behalf of the District. All inspections and evaluations shall be
performed in such a manner that will not unduly interfere with the contractor's business or work
hereunder.
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8.3.a
28. Rights in Data
A. Unless otherwise provided, data that originates from this contract shall be "works for hire"
as defined by the U.S. Copyright Act of 1976 and shall be owned by the District. Data shall
include, but not be limited to, reports, documents, pamphlets, advertisements, books,
magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions.
Ownership includes the right to copyright, patent, register and the ability to transfer these
rights.
B. Data that is delivered under the contract, but that does not originate there from, shall be
transferred to the District with a nonexclusive, royalty free, irrevocable license to publish,
translate, reproduce, deliver, perform, dispose of, and to authorize others to do so; provided
that such license shall be limited to the extent that the contractor has a right to grant such a
license.
C. The contractor shall exert all reasonable effort to advise the District, at the time of delivery
of data furnished under this agreement, of all known or potential invasions of privacy
contained therein and of any portion of such document, which was not produced in the
performance of this agreement.
D. The District shall receive prompt written notice of each notice or claim or copyright
infringement received by the contractor with respect to any data delivered under this
agreement. The District shall have the right to modify or remove any restrictive markings
placed upon the data by the contractor.
29. Safeguarding of Information
The contractor shall not use or disclose any:
A. Personal Information gained by reason of this contract or:
B. Information that may be classified as confidential for any purpose not directly connected
with the administration of this contract except (1) with prior written consent of the District or
(2) as may be required by law. The contractor shall safeguard such information and shall
return or certify destruction of the information upon contract expiration or termination.
30. Savings
In the event funding from state, federal or other sources is withdrawn, reduced or limited in any way
after the effective date of this contract and prior to normal completion, the District may terminate the
contract under the "Termination for Convenience" clause, without advance notice, subject to
renegotiation at the District's discretion under those new funding limitations and conditions.
31. Security
Any disclosure or removal of any District matter or property by Contractor shall be cause for
immediate termination of this Contract. Contractor shall bear sole responsibility for any liability
including, but not limited to attorneys' fees, resulting from any action or suit brought against District as
a result of Contractor's willful or negligent release of information, documents, or property contained in
or on District property. District hereby deems all information, documents, and property contained in or
on District property privileged and confidential.
32. Severability
If any provision of this contract or any provision of any document incorporated by reference shall be
held invalid, such invalidity shall not affect the other provisions of this contract that can be given effect
without the invalid provision, if such remainder conforms to the requirements of applicable law and
the fundamental purpose of this contract, and to this end the provisions of this contract are declared
to be severable.
33. Subcontracting
Neither the contractor nor any Subcontractor shall enter into subcontracts for any of the work
contemplated under this contract without obtaining prior written approval of the District. In no event
shall the existence of the subcontract operate to release or reduce the liability of the contractor to the
District for any breach in the performance of the contractor's duties.
This clause does not include contracts of employment between the contractor and personnel
assigned to work under this contract.
INTERAGENCY AGREEMENT Rev 8/2/11 Page 10 of 14
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8.3.a
34. Termination for Convenience
Except as otherwise provided in this contract, the contracting officer may, by ten (10) days written
notice, beginning on the second day after the mailing, terminate this contract in whole or in part. If
this contract is so terminated, the District shall be liable only for payment required under the terms of
this INTERAGENCY AGREEMENT rendered or goods delivered prior to the effective date of
termination.
35. Termination for Default
A. The contracting officer may terminate this contract for default, in whole or in part, by written
notice to the contractor if the District has a reasonable basis to believe that the contractor has
1. Failed to meet or maintain any requirement for contracting with the District;
2. Failed to ensure the health or safety of any client for whom services are being provided
under this contract;
3. Failed to perform under or otherwise breached, any term or condition of this contract;
and/or
4. Violated any applicable law or regulation.
B. If it is later determined that the contractor was not in default, the termination shall be
considered a termination for convenience.
36. Termination Procedure
A. Upon termination of this contract, the District, in addition to any other rights provided in this
contract, may require the contractor to deliver to the District any property specifically produced
or acquired for the performance of such part of this agreement as has been terminated. The
provisions of the "Treatment of Assets" clause shall apply in such property transfer.
B. The District shall pay to the contractor the agreed upon price, if separately stated, for
completed work and services accepted by the District and the amount agreed upon by the
contractor and the contracting officer for (a) completed work and services for which no separate
price is stated, (b) partially completed work and services, (c) other property or services that are
accepted by the District, and (d) the protection and preservation of the property, unless the
termination is for default, in which case the contracting officer shall determine the extent of the
liability of the District. Failure to agree with such determination shall be a dispute within the
meaning of the "Disputes" clause of this agreement.
C. The District may withhold from any amounts due the contractor for such completed work or
services such sum as the contracting officer determines to be necessary to protect the District
against potential loss or liability.
D. The rights and remedies of the District provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this agreement.
E. After receipt of a notice of termination, and except as otherwise directed by the contracting
officer, the contractor shall:
F. Stop work under the agreement on the date and to the extent specified in the notice;
G. Place no further orders or subcontracts for materials, services or facilities except as necessary
to complete such portion of the work not terminated;
H. Assign to the District, in the manner, at the times, and to the extent directed by the contracting
officer, all of the rights, titles, and interest of the contractor under the orders and subcontracts in
which case the District has the right, at its discretion, to settle or pay any or all claims arising
out of the termination of such orders and subcontracts.
I. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the contracting officer to the extent he/she may
require, which approval or ratification shall be final for all the purposes of this clause;
J. Transfer title to the District and deliver, in the manner, at the times and to the extent as directed
by the contracting officer, any property which, if the contract had been completed, would have
been required to be furnished to the District;
K. Complete performance of such part of the work not terminated by the contracting officer; and,
INTERAGENCY AGREEMENT Rev 8/2/11 Page 11 of 14
Terms and Conditions
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8.3.a
Take such action as may be necessary or as the contracting officer may direct, for the
protection and preservation of the property related to this agreement that is in the possession of
the contractor and in which the District has or may acquire an interest.
37. Treatment of Assets
A. Title to all property financed or furnished by the District shall remain in the District. Title to all
property purchased by the contractor, for which the contractor is entitled to be reimbursed as a
direct item of cost under this contract, shall pass to and vest in the District upon delivery of such
property to the contractor. Title to other property, the cost of which is reimbursable to the
contractor under the contract, shall pass to and vest in the District upon (i) issuance for use of
such property in the performance of this contract or (ii) commencement of use of such property
in the performance of this contract or (iii) reimbursement of the cost thereof by the District in
whole or in part, whichever first occurs.
B. Any property of the District furnished to the contractor shall, unless otherwise provided herein
or approved by the District, be used only for the performance of this contract.
C. The contractor shall be responsible for any loss or damage to property of the District that
results from the negligence of the contractor or that results from the failure on the part of the
contractor to maintain and administer that property in accordance with sound management
practices.
D. If any District property is lost, destroyed or damaged, the contractor shall notify the District and
shall take all reasonable steps to protect the property from further damage.
E. The contractor shall surrender to the District all property of the District prior to settlement upon
completion, termination or cancellation of this agreement.
F. All reference to the contractor under this clause shall include contractor's employees, agents or
subcontractors.
38. Waiver of Default
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Waiver shall not be construed to be a modification of the terms of the contract unless stated
to be such in writing, signed by the contracting officer of the District.
39. Work Performed on District Property
Contractor shall comply with the following:
A. Identification: When performing work on District property, Contractor shall be in full uniform at
all times. Uniforms must include shirt with attached Contractor company identification. All such
persons must also carry photo identification and must present it to any District personnel upon
request. If Contractor cannot produce such identification or if the identification is unacceptable
to District, District may provide at its sole discretion, District -produced identification tags to
Contractor, costs to be borne by Contractor. If Contractor does not have a specific uniform for
its employees, then Contractor shall provide identification tags as described above and/or any
other mechanism the District in its sole discretion determines is required to easily and
appropriately identify Contractors.
B. Sign -in Required: As required by schools and other District locations, each day Contractor's
employees are present on District property, those employees must sign into the location's main
office to receive an in -school identification/visitors tag. Contractor's employees must display
this tag on their person at all times while on District property.
C. No Smoking: All District properties are tobacco -free zones; Contractor is prohibited from using
any tobacco product on District property.
D. No Drugs: All District properties are drug -free.
E. No Weapons or Firearms: Except as provided by statute and District policy, all District
properties are weapons- and firearms -free zones; Contractor is prohibited from possessing on
its persons or in its vehicles any weapons or firearms while on District property.
F. Unsupervised Contact with Students
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Terms and Conditions
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8.3.a
G. This provision is required by statute. "Unsupervised contact' with students means contact that
provides the person opportunity and probability for personal communication or touch with
students when not under direct District supervision. As required by RCW 28A.400.303,
Contractor shall ensure that Contractor, any subcontractors, and their officers, employees, and
agents will have no direct, unsupervised contact with students while on District property.
Contractor will work with District to ensure compliance with this requirement. If Contractor is
unable to ensure through a security plan that none of its officers, employees, or agents or those
of its subcontractors will have direct, unsupervised contact with students in a particular
circumstance or circumstances, Contractor shall notify District before beginning any work that
could result is such contact. Contractor authorizes District to obtain information about
Contractor and its history and to conduct a criminal background check, including fingerprinting,
of any Contractor officers, employees, or agents who will have unsupervised contact with
students. Contractor shall cause its employees and/or subcontractors, if any, to authorize
District to conduct these background checks. Contractor shall pay all fees for processing the
background check. District may deduct the cost of such fees from a progress or final payment
to Contractor under this Contract, unless Contractor elects to pay such fees directly.
INTERAGENCY AGREEMENT Rev 8/2/11 Page 13 of 14
Terms and Conditions
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8.3.a
ATTACHMENT B FEES AND EXPENSES
Tuition based on the following level of services:
Annual tuition cost of approximately $2, 650 per student, pro -rated for partial year enrollment,
with variations due to specific days and times, plus possible one time fees for registration and
supplies.
Anticipated enrollment is 3 students. Total contract amount may change based on changes in
enrollment. All enrollment changes must be approved by District through the IEP process.
Interagency Agreement Rev 8/2/11 Page 14 of 14
ATTACHMENT B — FEES AND EXPENSES
Packet Pg. 105
9.1
City Council Agenda Item
Meeting Date: 09/12/2017
July Budgetary Financial Report (10 min.)
Staff Lead: {Type Name of Staff Lead}
Department: Administrative Services
Preparer: Scott James
Background/History
Monthly review of City's July Budgetary Financial Report by the Finance Committee
Staff Recommendation
Review report.
Narrative
<Type or insert text here>
Attachments:
July Monthly Financial Report
Packet Pg. 106
I 9.1.a I
OF
EDP
� d
-41'17c 1$9v
CITY OF EDMONDS
MONTHLY BUDGETARY FINANCIAL REPORT
JULY 2017
Packet Pg. 107 1
I 9.1.a I
Page 1 of 1
CITY OF EDMONDS
REVENUES BY FUND - SUMMARY
Fund
2017 Amended
7/31/2016
7/31/2017
Amount
No. Title
Budget
Revenues
Revenues
Remaining %Received
001 GENERAL FUND
$ 37,821,980
$ 22,256,068
$ 22,295,216
$ 15,526,764 590/
009 LEOFF-MEDICAL INS. RESERVE
278,630
140,085
143,839
134,791 520r
011
RISK MANAGEMENT FUND
6,800 5,137 12,034 (5,234)
1770/
012
CONTINGENCY RESERVE FUND
44,650 8,911 48,343 (3,693)
1080r
013
MULTIMODAL TRANSPORTATION FUND
- 288 - -
00r
014
HISTORIC PRESERVATION GIFT FUND
5,030 2,531 101 4,929
20/
016
BUILDING MAINTENANCE 1
452,000
921,723
281,647
170,353
620/
104
DRUG ENFORCEMENT FUND
130,000
68,705
31,368
98,632
240r
,
III
STREET FUND
1,851,750
1,119,234
1,220,093
631,657
660/
0
112
COMBINED STREET CONST/IMPROVE 2
6,397,932
4,577,872
1,345,022
5,052,910
21°r
0.
0
117
MUNICIPAL ARTS ACQUIS. FUND
137,200
35,097
31,439
105,761
230r
Fa
118
MEMORIAL STREET TREE
110
91
240
(130)
2180/
_
M
120
HOTEL/MOTEL TAX REVENUE FUND
91,200
41,799
42,443
48,757
470/
,E
LL
121
EMPLOYEE PARKING PERMIT FUND
24,600
8,740
12,937
11,663
531r
122
YOUTH SCHOLARSHIP FUND
1,800
85
578
1,222
320/
123
TOURISM PROMOTIONAL FUND/ARTS
30,450
14,113
14,846
15,604
49°/
.a
125
REAL ESTATE EXCISE TAX 2
1,311,900
728,690
856,363
455,537
651/
M
126
REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND
1,314,400
729,679
858,403
455,997
65°/
3
127
GIFTS CATALOG FUND
50,390
28,604
28,346
22,044
560/
129
SPECIAL PROJECTS FUND
280
196
514
(234)
1830r
C
130
CEMETERY MAINTENANCE/IMPROVEMT
177,820
104,008
143,214
34,606
810/
CL
d4)
132
PARKS CONSTRUCTION FUND 3
2,616,940
1,095,637
274,237
2,342,703
100r
<C
136
PARKS TRUST FUND
1,070
776
2,037
(967)
1900r
0
137
CEMETERY MAINTENANCE TRUST FD
22,880
13,997
25,652
(2,772)
1120/
C
138
SISTER CITY COMMISSION
10,010
5,779
2,200
7,810
220/
LL
139
TRANSPORTATION BENEFIT DISTRICT
-
423,195
-
-
00r
r
140
BUSINESS IMPROVEMENT DISTRICT
-
59,909
60,188
(60,188)
00/
p
211
L.I.D. FUND CONTROL
14,400
773
-
14,400
00/
231
2012 LT GO DEBT SERVICE FUND
695,830
70,301
64,938
630,892
90r
232
2014 DEBT SERVICE FUND
-
936,429
-
-
00/
411
COMBINED UTILITY OPERATION
-
95,769
92,250
(92,250)
00/
421
WATER UTILITY FUND
8,469,570
4,893,911
4,589,813
3,879,757
5401
v
M
422
STORM UTILITY FUND
4,789,173
2,216,582
2,378,708
2,410,465
5001
423
SEWER/WWTP UTILITY FUND 4
12,179,879
6,163,141
8,035,682
4,144,197
660r
Q
424 BOND RESERVE FUND
1,988,720
667,447
654,346
1,334,374
330/
511 EQUIPMENT RENTAL FUND
1,628,910
966,070
1,125,143
503,767
690/
512 TECHNOLOGY RENTAL FUND
946,040
-
573,817
372,223
610/
617 FIREMEN'S PENSION FUND
66,000
57,650
60,495
5,505
920r
$ 83,558,344
$ 48,459,024 $
45,306,492
$ 38,251,852
540/
Difference between 2016 and 2017 is due to grant invoicing for Fishing Pier Rehab & Mid -Year Transfer difference from 001.
2 Difference between 2016 and 2017 is due to grant invoicing for various projects.
3 Differences between 2016 and 2017 are due to SnoCo Grant, parks donations, and park impact fees.
4 Difference between 2016 and 2017 is primarily due to increase in WWTP billings to Partners and the City's share.
1
Packet Pg. 108
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Page 1 of 1
CPI'Y OF EDMONDS
EXPENDTITURES BY FUND - SUMMARY
Fund
2017 Amended
7/31/2016
7/31/2017
Amount
No.
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
001
GENERAL FUND
$ 40,156,085
$ 23,796,385
$ 22,850,406
$ 17,305,679
570/c
009
LEOFF-MEDICAL INS. RESERVE
293,460
152,760
168,837
124,623
580/(
011
RISK MANAGEMENT RESERVE FUND
100,000
-
80,601
19,399
810/(
014
HISTORIC PRESERVATION GIFT FUND
5,400
-
-
5,400
00/c
016
BUILDING MAINTENANCES
545,500
1,045,633
158,113
387,387
290/(
104
DRUG ENFORCEMENT FUND
76,030
43,559
16,801
59,229
220/c
III
STREET FUND
2,002,810
1,088,895
976,880
1,025,930
490/c
112
COMBINED STREET CONST/IMPROVE
6,427,332
2,514,392
2,552,559
3,874,773
400/c
117 MUNICIPAL ARTS ACQUIS. FUND
120 HOTEL/MOTEL TAX REVENUE FUND
121 EMPLOYEE PARKING PERMIT FUND
122 YOUTH SCHOLARSHIP FUND
123 TOURISM PROMOTIONAL FUND/ARTS
125 REAL ESTATE EXCISE TAX 2
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 6
127 GIFTS CATALOG FUND
130 CEM ETERY MAINTENANCE/IM PROVEMT
132 PARKS CONSTRUCTION FUND 7
138 SISTER CITY COMMISSION
139 TRANSPORTATION BENEFIT DISTRICT
140 BUSINESS IMPROVEMENT DISTRICT
211 L.I.D. FUND CONTROL
231 2012 LT GO DEBT SERVICE FUND
232 2014 DEBT SERVICE FUND
421 WATER UTILITY FUND
422 STORM UTILITY FUND
423 SEWER/WWTP UTILITY FUND 7
424 BOND RESERVE FUND
511 EQUIPMENT RENTAL FUND
512 TECHNOLOGY RENTAL FUND
617 FIREMEN'S PENSION FUND
181,880
34,084
23,277
158,603
130/c C
104,100
27,681
41,123
62,977
CL
40°/
26,880
-
-
26,880
0%
2,000
985
587
1,413
29% ._
61,700
10,703
14,275
47,425
23°/ C
3,065,566
296,873
539,739
2,525,827
180/( LL
2,411,421
498,915
61,549
2,349,872
30/( M
51,220
35,120
28,309
22,911
5501,
217,020
92,223
93,703
123,317
43°/ m
2,955,000
596,604
528,255
2,426,745
18°/ �+
10,500
2,895
2,366
8,134
7
23°/ v
-
423,195
-
-
0°/
O
-
33,667
37,108
(37,108)
00/( C
16,450
-
16,450
-
100%
695,830
70,301
64,938
630,892
9°/ c�
-
936,429
-
-
00/( M
C
13,173,652
4,481,014
4,046,515
9,127,137
310/( I,i
8,236,907
1,862,356
1,958,607
6,278,300
24°/
r
16,916,688
5,179,657
7,414,935
9,501,753
44°/ G
1,989,720
667,442
654,342
1,335,378
33% 2
21
1,886,000
978,698
1,204,323
681,677
64°/
890,430
-
428,076
462,354
48°/
72,070
24,471
40,046
32,024
C
56°/ Gs
E
$ 102,571,651 $
44,894,937 $
44,002,719 $
58,568,932
43°/
M
++
a
5 Differences between 2016 and 2017 are primarily due to Fishing Pier Rehabilitation Project.
6 Differences between 2016 and 2017 are due to purchase of Civic Field in 2016.
7 Differences between 2016 and 2017 are due to construction projects in 2017.
2
Packet Pg. 109
9.1.a
Page 1 of 3
CITY OF EDMONDS
REVENUES -GENERAL FUND
2017 Amended
7/31/2016
7/31/2017
Amount
Title
Budget
Revenues
Revenues
Remaining
%Received
TAXES:
REAL PERSONAL / PROPERTY TAX 8
$ 10,221,670
$ 5,377,548
$ 5,524,667
$ 4,697,003
54%
EMS PROPERTY TAX 9
3,911,080
1,967,958
2,135,876
1,775,204
55%
VOTED PROPERTY TAX
10,000
507,295
13,672
(3,672)
137%
LOCAL RETAIL SALES/USE TAX 10
6,875,000
3,843,359
4,140,510
2,734,490
60%
NATURAL GAS USE TAX
7,040
3,688
6,640
400
94%
1/10 SALES TAX LOCAL CRIM JUST
687,500
381,738
397,036
290,464
58%
ELECTRIC UTILITY TAX
1,604,000
1,025,239
1,107,717
496,283
69%
GAS UTILITY TAX
608,000
415,562
504,267
103,733
83%
SOLID WASTE UTILITY TAX
313,600
189,248
191,020
122,580
61%
WATER UTILITY TAX
1,235,300
669,719
644,826
590,474
52%
SEWER UTILITY TAX
632,300
371,244
406,752
225,548
64%
STORM WATER UTILITY TAX
331,300
188,132
207,762
123,538
63%
T.V. CABLE UTILITY TAX
857,600
496,447
505,243
352,357
59%
TELEPHONE UTILITY TAX
1,263,200
732,953
650,709
612,491
52%
PULLTABS TAX
52,000
38,477
40,587
11,413
78%
AMUSEMENT GAMES
40
141
-
40
0%
LEASEHOLD EXCISE TAX
262,300
126,667
128,490
133,810
49%
28,871,930
16,335,416
16,605,774
12,266,156
58%
LICENSES AND PERMITS:
FIRE PERMITS -SPECIAL USE
250
190
150
100
60%
POLICE - FINGERPRINTING
300
250
468
(168)
156%
PROF AND OCC LICENSE -TAXI
330
-
-
330
0%
AMUSEMENTS
4,740
-
6,325
(1,585)
133%
VENDING MACHINE/CONCESSION
50,000
15,030
27,385
22,615
55%
FRANCHISE AGREEMENT-COM CAST
716,800
534,338
544,624
172,176
76%
FRANCHISE FEE-EDUCATION/GOVERNM ENT
42,100
24,664
24,659
17,441
59%
FRANCHISE AGREEMENT-VERIZON/FRONTIER
102,300
50,705
54,268
48,032
53%
FRANCHISE AGREEMENT-BLACKROCK
16,600
8,172
7,511
9,089
45%
OLYMPIC VIEW WATER DISTRICT FRANCHISE
298,200
138,558
148,736
149,464
50%
GENERAL BUSINESS LICENSE
116,600
80,066
64,012
52,589
55%
DEV SERV PERMIT SURCHARGE
44,940
32,090
43,507
1,434
97%
NON-RESIDENT BUS LICENSE
67,800
45,000
45,750
22,050
67%
RIGHT OF WAY FRANCHISE FEE
10,700
46,623
13,880
(3,180)
130%
BUILDING STRUCTURE PERMITS
651,100
446,158
529,482
121,618
81%
ANIMAL LICENSES
35,090
10,507
12,075
23,015
34%
STREET AND CURB PERMIT
48,150
29,212
23,256
24,894
48%
OTR NON -BUS LIC/PERM ITS
13,200
10,707
10,241
2,959
78%
2,219,200
1,472,269
1,556,328
662,872
70%
INTERGOVERNMENTAL:
DOI 15-0404-0-1-754 - BULLET PROOF VEST
7,930
6,920
5,949
1,981
75%
ROOFTOP SOLAR CHALLENGE 1I
-
5,250
-
-
0%
WAASSOC OF SHERIFFS TRAFFIC GRANT
-
995
-
-
0%
TARGET ZERO TEAMS GRANT
4,000
2,830
1,030
2,970
26%
HIGH VISIBILITY ENFORCEMENT
7,100
2,663
4,767
2,333
67%
DOCKSIDE DRILLS GRANT REIMBURSE
-
614
1,399
(1,399)
0%
WATERFRONT ANALYSIS GRANT
-
330,649
10,000
(10,000)
0%
PUD PRIVILEDGE TAX
195,500
-
-
195,500
0%
MVET/SPECIAL DISTRIBUTION
12,680
8,297
8,612
4,068
68%
JUDICIAL SALARY CONTRIBUTION -STATE
18,000
9,150
8,358
9,642
46%
CRIMINAL JUSTICE -SPECIAL PROGRAMS
42,500
30,279
31,283
11,217
74%
MARIJUANA ENFORCEMENT
23,700
-
-
23,700
0%
DUI - CITIES
3,000
4,740
4,660
(1,660)
155%
LIQUOR EXCISE TAX
191,000
139,331
143,816
47,184
75%
LIQUOR BOARD PROFITS
345,600
174,541
172,712
172,888
50%
MISCELLANEOUS INTERLOCAL REVENUE
-
75,757
-
-
0%
INTERLOCAL GRANTS
-
-
35,000
(35,000)
0%
VERDANT INTERLOCAL GRANTS
2,000
2,120
2,000
-
100%
POLICE TRAINING CLASSES
-
-
300
(300)
0%
853,010
794,135
429,885
423,125
50%
2017 Real Personal/Property Tax revenues are $147,119 higher than 2016 revenues.
9 2017 EMS PropertyTax revenues are $167,918 higher than 2016 revenues.
10 2017 Local Retail Sales/Use Tax revenues are $297,151 higher than 2016 revenues. Please also see pages pages 18 & 19.
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Page 2 of 3
CITY OF EDMONDS
REVENUES - GENERAL FUND
Title
2017 Amended
Budget
7/31/2016
Revenues
7/31/2017
Revenues
Amount
Remaining
%Received
CHARGES FOR GOODS AND SERVICES:
MUNICIPAL COURT CIVIL FILINGS
25
-
-
0%
COURT RECORD SERVICES
-
-
100
(100)
0%
RECORD/LEGAL INSTRUMENTS
2,000
1,413
2,603
(603)
130%
ATM SURCHARGE FEES
300
152
222
78
74%
CREDIT CARD FEES
15,000
-
5,894
9,106
39%
D/M COURT REC SER
10
17
199
(189)
1988%
MUNIC.-DIST. COURT CURR EXPEN
600
298
173
427
29%
SALE MAPS & BOOKS
100
-
23
77
23%
CLERKS TIME FOR SALE OF PARKING PERMITS
25,100
-
25,100
0%
BID SUPPLIES REIMBURSEMENT
600
-
-
600
0%
PHOTOCOPIES
2,000
558
598
1,402
30%
POLICE DISCLOSURE REQUESTS
ENGINEERING FEES AND CHARGES 11
SNO-ISLE
PASSPORTS AND NATURALIZATION FEES
POLICE SERVICES SPECIAL EVENTS
CAMPUS SAFETY-EDM. SCH. DIST.
WOODWAY-LAW PROTECTION
MISCELLANEOUS POLICE SERVICES
DUI EMERGENCY FIRE SERVICES
FIRE PROTECTION & EM S FOR DUI
FIRE DISTRICT #1 STATION BILLINGS
LEGAL SERVICES
ADULT PROBATION SERVICE CHARGE
BOOKING FEES
FIRE CONSTRUCTION INSPECTION FEES
EMERGENCY SERVICE FEES
EM S TRANSPORT USER FEE
FIBER SERVICES
INTERGOVERNMENTAL FIBER SERVICES
FLEX FUEL PAYMENTS FROM STATIONS
ANIMAL CONTROL SHELTER
ZONING/SUBDIVISION FEE
PLAN CHECKING FEES
FIRE PLAN CHECK FEES
PLANNING 1% INSPECTION FEE
S.E.P.A. REVIEW
CRITICAL AREA STUDY
DV COORDINATOR SERVICES
GYM AND WEIGHTROOM FEES
LOCKER FEES
PROGRAM FEES
TAXABLE RECREATION ACTIVITIES
WINTER MARKET REGISTRATION FEES
BIRD FEST REGISTRATION FEES
INTERFUND REIMBURSEMENT -CONTRACT SVCS
4,000
2,003
1,944
2,057
49%
200,000
147,614
272,623
(72,623)
136%
58,000
50,484
60,131
(2,131)
104%
17,000
13,428
15,600
1,400
92%
30,000
13,363
13,703
16,297
46%
66,280
2,873
3,161
63,119
5%
42,000
49,211
50,261
(8,261)
120%
1,500
538
-
1,500
0%
300
-
-
300
0%
-
36
53
(53)
0%
45,000
39,031
42,179
2,821
94%
-
177
-
-
0%
56,000
41,099
27,836
28,164
50%
4,200
2,382
1,699
2,501
40%
8,560
15,536
10,157
(1,597)
119%
8,000
4,960
2,451
5,549
31%
824,200
487,513
423,461
400,739
51%
-
6,860
-
-
0%
-
4,200
-
-
0%
1,800
1,171
1,482
318
82%
250
184
50
200
20%
80,250
53,146
64,143
16,107
80%
458,500
250,865
255,144
203,356
56%
3,210
6,885
5,325
(2,115)
166%
1,600
1,740
633
967
40%
2,140
610
6,700
(4,560)
313%
18,190
11,660
9,890
8,300
54%
11,460
6,486
6,684
4,776
58%
12,000
7,520
8,254
3,746
69%
-
-
15
(15)
0%
910,100
623,291
564,331
345,769
62%
1,300
964
1,008
292
78%
11,000
25
150
10,850
1%
750
220
-
750
0%
2,044,540
1,186,041
1,229,931
814,609
60%
4,967,840
3,034,579
3,088,809
1,879,031
62%
a
11 2017 Engineering Fees and Charges are $125,009 higher than 2016 revenues.
4
Packet Pg. 111
I 9.1.a I
Page 3 of 3
CITY OF EDMONDS
REVENUES - GENERAL FUND
2017 Amended 7/31/2016 7/31/2017 Amount
Title
Budget
Revenues
Revenues
Remaining
%Received
FINES AND FORFEITURES:
PROOF OF VEHICLE INS PENALTY
7,200
4,159
2,930
4,270
41%
TRAFFIC INFRACTION PENALTIES
32,800
119,093
125,656
(92,856)
383%
NC TRAFFIC INFRACTION
232,500
35,718
20,763
211,738
9%
CRT COST FEE CODE LEG ASSESSMENT (LGA)
20,700
12,365
12,017
8,683
58%
NON -TRAFFIC INFRACTION PENALTIES
-
38,868
400
(400)
0%
OTHERINFRACTIONS'04
2,100
1,284
1,812
288
86%
PARKING INFRACTION PENALTIES
25,300
13,860
26,084
(784)
103%
PARK/INDDISZONE
3,600
1,903
1,339
2,261
37%
DWI PENALTIES
8,000
15,544
3,463
4,537
43%
DUI - DP ACCT
2,800
1,544
1,146
1,654
41%
CRIM CNV FEE DUI
500
310
108
392
22%
OTHER CRIMINAL TRAF MISDEM PEN
-
-
155
(155)
0%
CRIMINAL TRAFFIC MISDEMEANOR 8/03
33,600
18,930
21,699
11,901
65%
CRIMINAL CONVICTION FEE CT
2,000
1,602
1,591
409
80%
CRIM CONY FEE CT
2,000
1,051
1,016
984
51%
OTHER NON-TRAF M ISDEM EANOR PEN
-
-
32
(32)
0%
OTHER NON TRAFFIC MISD. 8/03
9,300
5,058
6,073
3,227
65%
COURT DV PENALTY ASSESSMENT
600
307
407
193
68%
CRIMINAL CONVICTION FEE CN
1,900
1,056
718
1,182
38%
CRIM CONY FEE CN
500
284
239
261
48%
CRIMINAL COST S-RECOUPM ENTS
30,900
16,983
5,970
24,930
19%
PUBLIC DEFENSE RECOUPM ENT
25,600
14,648
10,365
15,235
40%
BANK CHARGE FOR CONV. DEFENDANT
6,000
3,709
5,138
862
86%
COURT INTERPRETER COSTS
100
66
239
(139)
239%
BUS. LICENSE PERMIT PENALTY
11,000
10,580
9,130
1,870
83%
MISC FINES AND PENALTIES
1,400
720
1,440
(40)
103%
460,400
319,643
259,930
200,470
56%
MISCELLANEOUS:
INVESTMENT INTEREST
INTEREST ON COUNTY TAXES
INTEREST - COURT COLLECTIONS
PARKING
SPACE/FACILITIES RENTALS
BRACKET ROOM RENTAL
LEASES LONG-TERM
OTHER RENTS & USE CHARGES
PARKS DONATIONS
BIRD FEST CONTRIBUTIONS
VOLUNTEER PICNIC CONTRIBUTIONS
POLICE CONTRIBUTIONS FROM PRIV SOURCES
SALE OF JUNK/SALVAGE
SALES OF UNCLAIM PROPERTY
CONFISCATED AND FORFEITED PROPERTY
OTHER JUDGEMENT/SETTLEMENT
POLICE JUDGMENTS/RESTITUTION
CASHIER'S OVERAGES/SHORTAGES
OTHER MISC REVENUES
SMALL OVERPAYMENT
NSF FEES - PARKS & REC
NSF FEES - MUNICIPAL COURT
NSF FEES - POLICE
US BANK REBATE
TRANS FERS -IN:
INSURANCE RECOVERIES
TRANSFER FROM FUND 127
TOTAL GENERAL FUND REVENUE
40,400
31,246
87,014
(46,614)
215%
5,700
3,862
6,036
(336)
106%
5,400
3,250
4,279
1,121
79%
15,600
9,591
10,381
5,219
67%
147,000
83,239
79,886
67,114
54%
5,000
3,160
3,200
1,800
64%
175,000
104,667
106,721
68,279
61%
2,400
1,800
1,800
600
75%
4,350
4,350
3,650
700
84%
3,000
1,200
890
2,110
30%
1,000
1,201
-
1,000
0%
1,000
-
-
1,000
0%
300
303
4,841
(4,541)
1614%
3,000
4,802
1,624
1,376
54%
2,000
-
-
2,000
0%
2,000
3,801
7
1,993
0%
200
276
86
114
43%
-
161
132
(132)
0%
2,000
12,966
5,477
(3,477)
274%
30
22
19
11
63%
120
-
-
120
0%
300
141
284
16
95%
-
-
60
(60)
0%
7,500
4,153
4,659
2,841
62%
423,300
274,191
321,047
102,253
76%
-
-
7,143
(7,143)
0%
26,300
25,835
26,300
100%
26,300
25,835
33,443
(7,143)
127%
$ 37,821,980 $ 22,256,068 $ 22,295,216 $ 15,526,764 59%
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I 9.1.a I
Page 1 of 6
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
2017 Amended 7/31/2016 7/31/2017 Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
GENERAL FUND EXPENDITURES (001)
SALARIES AND WAGES
$ 14,731,300
$ 7,836,963
$ 8,128,574
$ 6,602,726
55%
OVERTIME
485,880
273,106
292,305
193,575
60%
HOLIDAY BUY BACK
226,420
2,349
4,413
222,007
2%
BENEFITS
5,499,570
2,978,015
3,165,918
2,333,652
58%
UNIFORMS
85,110
52,220
37,756
47,354
44%
SUPPLIES
376,509
197,818
195,696
180,813
52%
SMALL EQUIPMENT
50,040
66,877
35,576
14,464
71%
PROFESSIONAL SERVICES
3,747,383
1,573,470
1,360,077
2,387,306
36%
COMMUNICATIONS
182,180
85,450
80,347
101,833
44%
TRAVEL
50,430
18,760
29,927
20,503
59%
EXCISE TAXES
6,500
-
2,690
3,810
41%
ADVERTISING
-
2,211
-
-
0%
RENTAL/LEASE
1,707,550
543,616
992,694
714,856
58%
INSURANCE
609,550
538,732
616,495
(6,945)
101%
UTILITIES
457,800
258,534
271,689
186,111
59%
REPAIRS & MAINTENANCE
224,830
129,424
163,889
60,941
73%
MISCELLANEOUS
395,500
220,067
167,394
228,106
42%
INTERGOVERNMENTAL SERVICES
9,823,140
7,256,298
6,775,438
3,047,702
69%
INTERGOVERNMENTAL PAYMENTS
135,000
-
-
135,000
0%
INTERFUND SUBSIDIES 12
1,080,200
1,739,021
482,130
598,070
45%
BUILDINGS
18,323
-
-
18,323
0%
MACHINERY/EQUIPMENT
58,000
-
33,408
24,592
58%
GENERAL OBLIGATION BOND PRINCIPAL
164,790
-
-
164,790
0%
OTHER DEBT
500
-
-
500
0%
INTEREST ON LONG-TERM EXTERNAL DEBT
39,580
23,454
13,990
25,591
35%
$ 40,156,085
$ 23,796,385
$ 22,850,406
$ 17,305,679
57%
LEOFF-MEDICAL INS. RESERVE (009)
BENEFITS
IN HOME LTC CLAIMS
PROFESSIONAL SERVICES
TRAVEL
MISCELLANEOUS
RISK MANAGEMENT RESERVE FUND (011)
MISCELLANEOUS
HISTORIC PRESERVATION GIFT FUND (014)
SUPPLIES
PROFESSIONAL SERVICES
MISCELLANEOUS
BUILDING MAINTENANCE SUBFUND (016)
SUPPLIES
PROFESSIONAL SERVICES
REPAIRS & MAINTENANENCE
MISCELLANEOUS
MACHINERY/EQUIPMENT
CONSTRUCTION PROJECTS
DRUG ENFORCEMENT FUND (104)
FUEL CONSUMED
SMALL EQUIPMENT
COMMUNICATIONS
REPAIR/M AINT
MISCELLANEOUS
INTERGOVERNMENTAL SERVICES
$ 183,190 $
98,441 $
105,158 $
78,032
57%
102,990
51,861
63,279
39,711
61%
7,000
1,286
-
7,000
0%
-
447
-
-
0%
280
725
400
(120)
143%
$ 293,460 $
152,760 $
168,837 $
124,623
58%
$ 100,000 $ $ 80,601 $ 19,399 81%
100,000 80,601 19,399 81%
$ 100 $ $ $ 100 0%
200 200 0%
5,100 5,100 0%
$ 5,400 $ - 5,400 0%
$ - $
1,756 $
- $
0%
2,000
195,329
29,480
(27,480)
1474%
193,500
35,390
64,564
128,936
33%
-
546
-
-
0%
-
170,972
-
-
0%
350,000
641,640
64,069
285,931
18%
$ 545,500 $
1,045,633 $
158,113 $
387,387
29%
$ 3,000 $
743 $
1,023 $
1,977
34%
5,000
4,968
-
5,000
0%
2,230
1,009
739
1,491
33%
800
-
-
800
0%
20,000
5,000
5,000
15,000
25%
45,000
31,839
10,038
34,962
22%
76,030 $
43,559
16,801
59,229
22%
12 Difference between 2016 and 2017 is primarily due to final payment of 2014 debt.
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Page 2 of 6
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
2017 Amended 7/31/2016 7/31/2017 Amount
Title Budget Expenditures Expenditures Remaining %Spent
STREET FUND (111)
SALARIES AND WAGES
$ 555,070 $
353,469 $
316,322 $
238,748
57%
OVERTIME
18,400
13,706
15,848
2,552
86%
BENEFITS
318,720
181,335
159,567
159,153
50%
UNIFORMS
6,000
3,745
3,711
2,289
62%
SUPPLIES
350,000
169,153
96,650
253,350
28%
SMALL EQUIPMENT
24,000
545
1,223
22,777
5%
PROFESSIONAL SERVICES
15,050
8,634
8,729
6,321
58%
COMMUNICATIONS
3,500
2,210
4,377
(877)
125%
TRAVEL
1,000
-
-
1,000
0%
RENTAL/LEASE
181,020
110,344
106,630
74,390
59%
INSURANCE
113,230
97,912
110,508
2,722
98%
UTILITIES
270,170
135,884
136,556
133,614
51%
REPAIRS & MAINTENANCE
111,550
8,470
11,974
99,576
11%
MISCELLANEOUS
25,000
1,430
2,595
22,405
10%
INTERGOVERNMENTAL SERVICES
5,000
1,193
1,836
3,164
37%
GENERAL OBLIGATION BOND PRINCIPAL
3,490
-
-
3,490
0%
INTEREST ON LONG-TERM EXTERNAL DEBT
1,610
865
354
1,256
22%
$ 2,002,810 $
1,088,895 $
976,880 $
1,025,930
49%
COMBINED STREET CONS TAMPROVE (112)
S MALL EQUIPMENT
PROFESSIONAL SERVICES
REPAIRS & MAINTENANCE
INTERFUND SUBSIDIES
LAND
MACHINERY/EQUIPMENT
CONSTRUCTION PROJECTS
INTERGOVERNMENTAL LOANS
INTEREST
MUNICIPALARTS ACQUIS. FUND (117)
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SERVICES
TRAVEL
RENTAL/LEASE
REPAIRS & MAINTENANCE
MISCELLANEOUS
HOTEUMOTEL TAX REVENUE FUND (120)
PROFESSIONAL SERVICES
MISCELLANEOUS
INTERFUND SUBSIDIES
EMPLOYEE PARKING PERMIT FUND (121)
SUPPLIES
PROFESSIONAL SERVICES
YOUTH SCHOLARSHIP FUND (122)
MISCELLANEOUS
TOURISM PROMOTIONAL FUND/ARTS (123)
PROFESSIONAL SERVICES
MISCELLANEOUS
$ - $
- $
2,056 $
(2,056)
0%
2,380,040
710,812
613,107
1,766,933
26%
-
-
34,602
(34,602)
0%
328,100
40,908
40,711
287,389
12%
-
132,896
-
-
0%
-
-
8,166
(8,166)
0%
3,643,922
1,554,179
1,778,680
1,865,242
49%
72,220
72,201
72,201
19
100%
3,050
3,396
3,035
15
100%
$ 6,427,332 $
2,514,392 $
2,552,559 $
3,874,773
40%
$ 4,700 $
132 $
617 $
4,083
13%
1,700
150
762
938
45%
166,500
30,912
18,792
147,708
11%
80
11
11
70
13%
2,000
-
-
2,000
0%
300
-
-
300
0%
6,600
2,879
3,095
3,505
47%
$ 181,880 $
34,084 $
23,277 $
158,603
13%
$ 93,300 $
25,580 $ 39,123 $
54,177
42%
6,800
101 -
6,800
0%
4,000
2,000 2,000
2,000
50%
$ 104,100 $
27,681 $ 41,123 $
62,977
40%
$ 1,790 $ $ $ 1,790 0%
25,090 25,090 0%
$ 26,880 $ - $ $ 26,880 00/.
$ 2,000 $ 985 $ 587 $ 1,413 29%
$ 2,000 $ 985 $ 587 $ 1,413 29%
$ 57,200 $ 8,282 $ 12,901 $ 44,299 23%
4,500 2,420 1,374 3,126 31%
$ 61,700 $ 10,703 $ 14,275 $ 47,425 23%
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Page 3 of 6
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
2017 Amended 7/31/2016 7/31/2017 Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
REAL ESTATE EXCISE TAX 2 (125)
SUPPLIES
$ 21,000 $
44,574
$ 48,567
$ (27,567)
231%
PROFESSIONAL SERVICES
150,000
81,751
72,803
77,197
49%
RENTAL/LEASE
-
2,790
-
-
0%
UTILITIES
-
-
1,649
(1,649)
0%
REPAIRS & MAINTENANCE
140,000
12,605
-
140,000
0%
MISCELLANEOUS
-
181
-
-
0%
CONSTRUCTION PROJECTS
2,754,566
154,972
416,720
2,337,846
15%
$ 3,065,566 $
296,873
$ 539,739
$ 2,525,827
18%
REAL ESTATE EXCISE TAX 1, PARKS ACQ (126)
PROFESSIONAL SERVICES
INTERFUND SUBSIDIES
LAND
CONSTRUCTION PROJECTS
GENERAL OBLIGATION BONDS
INTEREST
GIFTS CATALOG FUND (127)
SUPPLIES
PROFESSIONAL SERVICES
MISCELLANEOUS
INTERFUND SUBSIDIES
CEMETERY MAINTENANCE/IMPROVEMENT (130)
SALARIES AND WAGES
OVERTIME
BENEFITS
UNIFORMS
SUPPLIES
SUPPLIES PURCHASED FOR INVENTORY/RESALE
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
RENTAL/LEASE
UTILITIES
REPAIRS & MAINTENANCE
MISCELLANEOUS
PARKS CONSTRUCTION FUND (132)
SUPPLIES
PROFESSIONAL SERVICES
LAND
CONSTRUCTION PROJECTS
S IS TER CITY COMMIS S ION (138)
SUPPLIES
TRAVEL
MISCELLANEOUS
TRANSPORTATION BENEFIT DISTRICT (139)
INSURANCE
INTERGOVERNMENTAL SERVICES
$ 118,255 $
- $
123 $
118,132
0%
142,330
17,213
16,163
126,168
11 %
200,000
476,669
43,201
156,799
22%
1,921,206
-
-
1,921,206
0%
20,280
-
-
20,280
0%
9,350
5,033
2,062
7,288
22%
$ 2,411,421 $
498,915 $
61,549 $
2,349,872
30/.
$ 17,820 $
2,985 $ 2,009 $
15,811
11%
6,500
6,300 -
6,500
0%
600
- -
600
0%
26,300
25,835 26,300
-
100%
$ 51,220 $
35,120 $ 28,309 $
22,911
55%
$ 124,410 $
48,384 $
43,574 $
80,836
35%
3,500
1,015
2,774
726
79%
35,910
20,625
20,493
15,417
57%
1,000
-
-
1,000
0%
7,000
1,376
1,044
5,956
15%
20,000
10,516
6,621
13,379
33%
4,200
654
5,287
(1,087)
126%
1,410
583
786
624
56%
500
-
-
500
0%
10,790
6,738
6,294
4,496
58%
3,800
455
2,311
1,489
61%
500
-
-
500
0%
4,000
1,878
4,519
(519)
113%
$ 217,020 $
92,223 $
93,703 $
123,317
43%
$ 20,000 $
- $
- $ 20,000
0%
600,000
37,058
97,848 502,152
16%
-
475,710
- -
0%
2,335,000
83,837
430,407 1,904,593
18%
$ 2,955,000 $
596,604 $
528,255 $ 2,426,745
18%
$ 1,500 $
98 $
202 $
1,298
13%
4,500
2,515
1,979
2,521
44%
4,500
282
185
4,315
4%
$ 10,500 $
2,895 $
2,366 $
8,134
230/.
$ $ 2,500 $ $ 0%
420,695 0%
$ $ 423,195 $ $ 0%
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Page 4 of 6
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
2017 Amended 7/31/2016 7/31/2017 Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
BUSINESS IMPROVEMENT DISTRICT FUND (140)
SUPPLIES
$
$
1,436
$
842
$ (842)
0%
PROFESSIONAL SERVICES
31,289
35,131
(35,131)
0%
MISCELLANEOUS
941
1,136
(1,136)
0%
$
$
33,667
$
37,108
$ (37,108)
0%
LID FUND CONTROL(211)
INTERFUND SUBSIDIES
$
16,450
$
-
$
16,450
$
100%
$
16,450
$
$
16,450
$
100%
2012 LTGO DEBT SERVIC FUND (231)
GENERAL OBLIGATION BOND
$
565,450
$
$
-
$ 565,450
0%
INTEREST
129,880
70,301
64,938
64,942
50%
OTHER INTEREST & DEBT SERVICE COSTS
500
-
-
500
0%
$
695,830
$
70,301
$
64,938
$ 630,892
9%
2014 DEBT SERVICE FUND (232)
2014 PRINCIPAL PAYMENT
INTEREST
WATER FUND (421)
SALARIES AND WAGES
OVERTIME
BENEFITS
UNIFORMS
SUPPLIES
WATER PURCHASED FOR RESALE
SUPPLIES PURCHASED FOR INVENTORY/RESALE
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
EXCISE TAXES
RENTAL/LEASE
INSURANCE
UTILITIES
REPAIRS & MAINTENANCE
MISCELLANEOUS
INTERGOVERNMENTAL SERVICES
INTERFUND TAXES
INTERFUND SUBSIDIES
MACHINERY/EQUIPMENT
CONSTRUCTION PROJECTS
GENERAL OBLIGATION BONDS
REVENUE BONDS
INTERGOVERNMENTAL LOANS
INTEREST
$ $ 933,208 $ $ 0%
3,221 0%
$ $ 936,429 $ $ 0%
$ 844,510 $
459,041 $
439,013 $
405,498
52%
24,000
13,130
12,232
11,768
51%
405,720
209,727
209,792
195,928
5270
4,000
2,311
4,727
(727)
118%
150,000
67,910
91,351
58,649
61%
1,667,500
858,568
817,474
850,026
49%
143,000
59,554
122,974
20,026
86%
19,730
2,846
2,074
17,656
11%
2,181,281
586,064
772,373
1,408,908
35%
30,000
17,167
17,919
12,081
60%
200
-
-
200
0%
340,000
220,386
209,565
130,435
62%
146,130
57,454
83,554
62,576
57%
56,050
52,335
58,214
(2,164)
104%
35,000
12,861
14,486
20,514
41%
17,500
5,480
20,843
(3,343)
119%
83,500
37,908
47,985
35,515
57%
30,000
22,076
23,197
6,803
77%
1,229,110
669,719
644,826
584,284
52%
642,020
219,326
215,315
426,705
34%
25,000
-
-
25,000
0%
4,488,771
752,302
89,085
4,399,686
2%
2,340
-
-
2,340
0%
335,510
-
-
335,510
0%
25,840
25,839
25,839
1
100%
246,940
129,008
123,678
123,262
50%
$ 13,173,652 $
4,481,014 $
4,046,515 $
9,127,137
31%
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Page 5 of 6
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
2017 Amended 7/31/2016 7/31/2017 Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
STORM FUND (422)
SALARIES AND WAGES
$ 523,320
$ 297,030
$ 369,156
$ 154,164
71%
OVERTIME
6,000
6,717
7,867
(1,867)
131%
BENEFITS
262,680
150,344
177,738
84,942
68%
UNIFORMS
6,500
5,210
4,364
2,136
67%
SUPPLIES
46,000
11,826
23,618
22,382
51%
SMALL EQUIPMENT
5,730
130
5,880
(150)
103%
PROFESSIONAL SERVICES
2,189,024
496,511
549,768
1,639,256
25%
COMMUNICATIONS
3,200
1,510
3,259
(59)
102%
TRAVEL
4,300
300
-
4,300
0%
EXCISE TAXES
55,000
30,673
33,385
21,615
61%
RENTAL/LEASE
264,970
144,583
151,611
113,359
57%
INSURANCE
71,540
63,187
72,028
(488)
101%
UTILITES
10,500
5,672
6,173
4,327
59%
REPAIR & MAINTENANCE
13,000
2,266
13,729
(729)
106%
MISCELLANEOUS
101,000
29,441
48,806
52,194
48%
INTERGOVERNMENTAL SERVICES
150,000
88,101
61,135
88,865
41%
INTERFUND TAXES AND OPERATING ASSESSMENT
330,430
188,132
207,762
122,668
63%
INTERFUND SUBSIDIES
293,910
95,380
84,737
209,173
29%
CONSTRUCTION PROJECTS
3,459,813
129,348
36,649
3,423,164
1%
GENERAL OBLIGATION BONDS
85,440
-
-
85,440
0%
REVENUE BONDS
164,000
-
-
164,000
0%
INTERGOVERNMENTAL LOANS
32,070
32,063
32,063
8
100%
INTEREST
158,480
83,932
68,881
89,599
43%
SEWER FUND (423)
SALARIES AND WAGES
OVERTIME
BENEFITS
UNIFORMS
SUPPLIES
FUEL CONSUMED
SUPPLIES PURCHASED FOR INV OR RESALE
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
EXCISE TAXES
RENTAL/LEASE
INSURANCE
UTILITIES
REPAIR & MAINTENANCE
MISCELLANEOUS
INTERGOVERNMENTAL SERVICES
INTERFUND TAXES AND OPERATING ASSESSMENT
INTERFUND SUBSIDIES
MACHINERY/EQUIPMENT
CONSTRUCTION PROJECTS
GENERAL OBLIGATION BONDS
REVENUE BONDS
INTERGOVERNMENTAL LOANS
INTEREST
OTHER INTEREST & DEBT SERVICE COSTS
BOND RESERVE FUND (424)
REVENUE BONDS
INTEREST
OTHER INTEREST & DEBT SERVICE COSTS
$ 8,236,907 $ 1,862,356 $ 1,958,607 $ 6,278,300 24%
$ 1,783,120 $
996,531 $
980,853 $
802,267
55%
95,000
48,606
57,438
37,562
60%
784,430
447,177
447,855
336,575
57%
9,500
5,730
7,335
2,165
77%
417,200
146,378
102,883
314,317
25%
80,000
24,395
43,327
36,673
54%
4,000
-
-
4,000
0%
62,730
20,829
13,781
48,949
22%
1,837,472
871,111
1,127,686
709,786
61%
43,000
22,917
22,269
20,731
52%
5,000
1,097
-
5,000
0%
170,000
118,208
118,716
51,284
70%
306,650
104,139
177,015
129,635
58%
109,270
106,915
115,442
(6,172)
106%
1,217,860
812,388
425,637
792,223
35%
340,000
160,424
122,737
217,263
36%
117,950
33,677
66,434
51,516
56%
178,000
89,400
58,568
119,432
33%
629,140
371,244
406,752
222,388
65%
2,267,430
518,760
1,210,036
1,057,394
53%
110,000
-
76,604
33,396
70%
5,854,736
58,445
1,629,522
4,225,214
28%
132,950
-
-
132,950
0%
75,510
-
-
75,510
0%
171,240
157,034
157,346
13,894
92%
114,500
61,299
43,880
70,620
38%
-
2,955
2,821
(2,821)
0%
$ 16,916,688 $
5,179,657 $
7,414,935 $
9,501,753
44%
$ 680,020 $ - $ - $ 680,020 0%
1,308,700 667,442 654,342 654,358 50%
1,000 - - 1,000 0%
$ 1,989,720 $ 667,442 $ 654,342 $ 1,335,378 33%
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Page 6 of 6
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
2017 Amended
7/31/2016
7/31/2017
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
EQUIPMENT RENTAL FUND (511)
SALARIES AND WAGES $
238,360 $
128,898
$ 137,695
$ 100,665
58%
OVERTIME
2,000
-
48
1,952
2%
BENEFITS
103,580
56,711
60,858
42,722
59%
UNIFORMS
1,000
770
569
431
57%
SUPPLIES
110,000
48,596
40,387
69,613
37%
FUEL CONSUMED
1,000
-
-
1,000
0%
SUPPLIES PURCHASED FOR INVENTORY/RESALE
294,200
62,971
112,035
182,165
38%
SMALL EQUIPMENT
58,000
4,647
52,788
5,212
91%
PROFESSIONAL SERVICES
44,000
795
1,722
42,278
4%
COMMUNICATIONS
3,000
1,372
1,275
1,725
43%
TRAVEL
1,000
1,000
-
1,000
0%
RENTAL/LEASE
15,350
11,347
8,739
6,611
57%
INSURANCE
29,010
29,967
26,351
2,659
91%
UTILITIES
14,000
7,156
8,036
5,964
57%
REPAIRS & MAINTENANCE
60,000
31,880
32,770
27,230
55%
MISCELLANEOUS
12,000
6,760
7,706
4,294
64%
INTERGOVERNMENTAL SERVICES
2,500
766
553
1,947
22%
MACHINERY/EQUIPMENT
897,000
585,062
712,792
184,208
79%
$
1,886,000 $
978,698
$ 1,204,323
$ 681,677
64%
TECHNOLOGY RENTAL FUND (512)
SALARIES AND WAGES
$
277,270
$
-
$
161,595
$ 115,675
58%
OVERTIME
2,000
-
30
1,970
2%
BENEFITS
92,150
-
53,377
38,773
58%
SUPPLIES
5,000
-
11,910
(6,910)
238%
SMALL EQUIPMENT
23,000
-
33,783
(10,783)
147%
PROFESSIONAL SERVICES
114,000
-
17,042
96,958
15%
COMMUNICATIONS
65,270
-
25,134
40,136
39%
TRAVEL
1,500
-
983
517
66%
RENTAL/LEASE
7,850
-
5,847
2,003
74%
REPAIRS & MAINTENANCE
241,390
-
110,060
131,330
46%
MISCELLANEOUS
5,000
-
8,317
(3,317)
166%
MACHINERY/EQUIPMENT
56,000
-
-
56,000
0%
$
890,430
$
-
$
428,076
$ 462,354
48%
FHU EPPS PENSION FUND (617)
BENEFITS
$
22,550
$
10,258
$
12,622
$ 9,928
56%
PENSION AND DISABILITY PAYMENTS
48,320
13,999
27,424
20,896
57%
PROFESSIONAL SERVICES
1,200
214
-
1,200
0%
$
72,070
$
24,471
$
40,046
$ 32,024
56%
TOTAL EXPENDITURE ALL FUNDS
$
102,571,651
$
44,894,937
$
44,002,719
$ 58,568,932
43%
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Packet Pg. 118
9.1.a
Page 1 of 1
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN S UMMARY
2017 Amended 7/31/2016 7/31/2017 Amount
Title Budget Expenditures Expenditures Remaining %Spent
CITY COUNCIL
$
376,120
$
120,390
$ 172,790
$
203,330
46%
OFFICE OF MAYOR
276,700
148,207
158,405
118,295
57%
HUMAN RESOURCES
456,490
206,637
215,405
241,085
47%
MUNICIPAL COURT
994,140
503,006
563,868
430,272
57%
CITY CLERK
640,700
323,638
381,124
259,576
59%
FINANCE
1,049,560
829,876
629,442
420,118
60%
CITYATTORNEY
818,780
425,065
441,539
377,241
54%
O
NON -DEPARTMENTAL
12,665,445
9,839,305
8,185,101
4,480,344
65%
C
POLICE SERVICES
10,527,420
5,342,881
5,702,618
4,824,802
54%
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to
COMMUNITY SERVICES/ECONOMIC DEV.
576,730
274,304
292,103
284,627
51%
_
DEVELOPMENT SERVICES
3,117,387
1,381,541
1,503,700
1,613,687
48%
M
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PARKS & RECREATION
4,165,215
2,007,609
2,123,498
2,041,717
51%
PUBLIC WORKS
2,896,370
1,571,283
1,546,891
1,349,479
53%
M
FACILITIES MAINTENANCE
1,595,028
822,642
933,921
661,107
59%
$
40,156,085
$
23,796,385
$ 22,850,406
$
17,305,679
57%
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CITY
OF EDMONDS
i0
EXPENDITURES - UTILITY- BY FUND IN SUMMARY
O
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2017 Amended
7/31/2016
7/31/2017
Amount
jL
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
>%
WATER UTILITY FUND
$
13,173,652
$
4,481,014
$ 4,046,515
$
9,127,137
31%
STORM UTILITY FUND
8,236,907
1,862,356
1,958,607
6,278,300
O
24%
SEWER/WWTP UTILITY FUND
16,916,688
5,179,657
7,414,935
9,501,753
44%
7
BOND RESERVE FUND
1,989,720
667,442
654,342
1,335,378
33%
$
40,316,967
$
12,190,469
$ 14,074,399
$
26,242,569
35%
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Packet Pg. 119
I 9.1.a I
Page 1 of 4
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2017 Amended
7/31/2016
7/31/2017
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
CITY COUNCIL
SALARIES
$ 158,170 $
64,190 $
97,479 $
60,691
62%
OVERTIME
1,000
93
-
1,000
0%
BENEFITS
108,520
49,131
61,689
46,831
57%
SUPPLIES
2,000
1,178
644
1,356
32%
SMALL EQUIPMENT
-
-
285
(285)
0%
PROFESSIONAL SERVICES
62,160
1,432
1,644
60,516
3%
COMMUNICATIONS
3,000
1,801
2,101
899
70%
TRAVEL
6,700
1,277
652
6,048
10%
RENTAL/LEASE
9,070
219
5,005
4,065
55%
REPAIRS/MAINTENANCE
500
15
-
500
0%
MISCELLANEOUS
25,000
1,055
3,290
21,710
13%
$ 376,120 $
120,390 $
172,790 $
203,330
46%
OFFICE OF MAYOR
SALARIES
$ 202,230 $
115,198 $
118,014 $
84,216
58%
BENEFITS
49,670
28,045
28,770
20,900
58%
SUPPLIES
1,500
733
377
1,123
25%
PROFESSIONAL SERVICES
2,000
1,191
1,582
418
79%
COMMUNICATION
1,400
700
804
596
57%
TRAVEL
4,000
538
1,053
2,947
26%
RENTAL/LEASE
11,450
813
6,424
5,026
56%
MISCELLANEOUS
4,450
989
1,381
3,069
31%
$ 276,700 $
148,207 $
158,405 $
118,295
57%
HUMAN RESOURCES
SALARIES
$ 249,980 $
125,267 $
125,624 $
124,356
50%
OVERTIME
-
43
369
(369)
0%
BENEFITS
79,390
42,877
43,208
36,183
54%
SUPPLIES
2,300
2,503
850
1,450
37%
SMALL EQUIPMENT
300
-
110
190
37%
PROFESSIONAL SERVICES
78,000
29,898
20,997
57,003
27%
COMMUNICATIONS
700
586
707
(7)
101%
TRAVEL
1,000
416
337
663
34%
RENTAL/LEASE
19,790
680
12,639
7,151
64%
REPAIR/MAINTENANCE
7,850
-
7,056
794
90%
MISCELLANEOUS
17,180
4,368
3,509
13,671
20%
$ 456,490 $
206,637 $
215,405 $
241,085
47%
MUNICIPAL COURT
SALARIES
$ 609,690 $
325,303 $
341,653 $
268,037
56%
OVERTIME
600
1,738
441
159
73%
BENEFITS
222,520
116,765
132,283
90,237
59%
SUPPLIES
6,700
4,307
4,051
2,649
60%
SMALL EQUIPMENT
900
262
232
668
26%
PROFESSIONAL SERVICES
73,000
42,424
47,939
25,061
66%
COMMUNICATIONS
2,100
1,354
1,511
589
72%
TRAVEL
4,500
1,546
1,473
3,027
33%
RENTAL/LEASE
39,280
539
23,024
16,256
59%
REPAIR/MAINTENANCE
1,250
794
537
713
43%
MISCELLANEOUS
33,600
7,973
10,723
22,877
32%
$ 994,140 $
503,006 $
563,868 $
430,272
57%
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Packet Pg. 120
I 9.1.a I
Page 2 of 4
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2017 Amended
7/31/2016
7/31/2017
Amount
Title
Budget
Expenditures
Expenditures
Remaining
°/ Spent
CITY CLERK
SALARIES AND WAGES
$ 326,390 $
198,397
$ 190,596
$ 135,794
58%
OVERTIME
1,000
1,509
-
1,000
0%
BENEFITS
140,440
74,785
85,958
54,482
61%
SUPPLIES
10,240
2,866
2,743
7,497
27%
SMALL EQUIPMENT
-
1,416
-
-
0%
PROFESSIONAL SERVICES
28,310
13,172
19,944
8,366
70%
COMMUNICATIONS
50,000
7,183
17,685
32,315
35%
TRAVEL
1,000
-
315
685
31%
RENTAL/LEASE
50,810
10,310
29,113
21,697
57%
REPAIRS & MAINTENANCE
28,510
10,448
30,422
(1,912)
107%
MISCELLANEOUS
4,000
3,553
4,349
(349)
109%
$ 640.700 $
323.638
$ 381,124
$ 259,576
59%
FINANCE
SALARIES
$ 696,560 $
481,259 $
396,923 $
299,637
57%
OVERTIME
4,500
1,633
-
4,500
0%
BENEFITS
223,910
163,247
132,819
91,091
59%
SUPPLIES
7,350
3,412
3,039
4,311
41%
SMALL EQUIPMENT
2,650
35,295
906
1,744
34%
PROFESSIONAL SERVICES
32,800
18,699
32,818
(18)
100%
COMMUNICATIONS
2,000
29,830
1,092
908
55%
TRAVEL
2,600
833
940
1,660
36%
RENTAL/LEASE
30,340
6,819
18,317
12,023
60%
REPAIR/MAINTENANCE
38,500
35,285
40,372
(1,872)
105%
MISCELLANEOUS
8,350
53,564
2,215
6,135
27%
$ 1,049,560 $
829,876 $
629,442 $
420,118
60%
CITY ATTORNEY
PROFESSIONAL SERVICES
$ 818,780 $
422,929 $
441,539 $
377,241
54%
MISCELLANEOUS
-
2,137
-
-
0%
$ 818,780 $
425,065 $
441,539 $
377,241
54%
NON -DEPARTMENTAL
SALARIES
$ 51,525 $
- $
- $
51,525
0%
BENEFITS - UNEMPLOYMENT
25,000
2,775
811
24,189
3%
SUPPLIES
5,000
1,185
889
4,111
18%
PROFESSIONAL SERVICES
726,430
234,079
271,793
454,637
37%
EXCISE TAXES
6,500
2,211
2,690
3,810
41%
RENTAL/LEASE
10,480
3,600
7,613
2,867
73%
INSURANCE
609,550
538,732
616,495
(6,945)
101%
MISCELLANEOUS
69,000
48,223
49,206
19,794
71%
INTERGOVT SERVICES 13
9,741,890
7,246,024
6,739,485
3,002,405
69%
ECA LOAN PAYMENT
135,000
-
-
135,000
0%
INTERFUND SUBSIDIES 14
1,080,200
1,739,021
482,130
598,070
45%
GENERAL OBLIGATION BOND
164,790
-
-
164,790
0%
INTEREST ON LONG-TERM DEBT
39,580
23,454
13,990
25,591
35%
FISCAL AGENT FEES
500
-
500
0%
$ 12,665,445 $
9,839,305 $
8,185,101 $
4,480,344
65%
13 Difference between 2016 and 2017 is due to completion of Fire District One Retro Payments in 2016.
14 Differences between 2016 and 2017 are primarily due to final payment of 2014 debt.
14
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Packet Pg. 121 1
I 9.1.a I
Page 3 of 4
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2017 Amended
7/31/2016
7/31/2017
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
POLICE SERVICES
SALARIES
$ 6,209,630
$ 3,272,269
$ 3,379,197
$ 2,830,433
54%
OVERTIME
454,780
247,955
264,729
190,051
58%
HOLIDAY BUYBACK
226,420
2,349
4,413
222,007
2%
BENEFITS
2,332,980
1,271,729
1,326,624
1,006,356
57%
UNIFORMS
75,450
46,794
31,671
43,779
42%
SUPPLIES
88,500
36,126
33,104
55,396
37%
SM ALL EQUIPM ENT
28,210
17,116
14,185
14,025
50%
PROFESSIONAL SERVICES
117,670
51,479
52,184
65,486
44%
COMMUNICATIONS
50,820
15,644
21,992
28,828
43%
TRAVEL
17,310
7,978
16,168
1,142
93%
RENTAL/LEASE
842,630
343,888
488,832
353,798
58%
REPAIR/MAINTENANCE
15,120
4,971
3,977
11,143
26%
MISCELLANEOUS
46,350
19,311
24,056
22,294
52%
INTERGOVTL SERVICES
10,550
5,274
8,078
2,473
77%
MACHINERY/EQUIPMENT
11,000
-
33,408
(22,408)
304%
$ 10,527,420
$ 5,342,881
$ 5,702,618
$ 4,824,802
54%
COMM-UNITY SERVICES/ECON DEV.
SALARIES
$ 230,850 $
131,805 $
134,866 $
95,984
58%
BENEFITS
69,230
40,162
41,618
27,612
60%
SUPPLIES
7,000
5,847
7,155
(155)
102%
SMALL EQUIPMENT
800
125
-
800
0%
PROFESSIONAL SERVICES
246,900
93,040
99,670
147,230
40%
COMMUNICATIONS
1,490
585
694
796
47%
TRAVEL
2,000
-
529
1,472
26%
RENTAL/LEASE
10,960
1,117
5,601
5,359
51%
REPAIR/MAINTENANCE
500
-
-
500
0%
MISCELLANEOUS
7,000
1,623
1,971
5,029
28%
$ 576,730 $
274,304 $
292,103 $
284,627
51%
DEVELOPMENT SERVICES/PLANNING
SALARIES
$ 1,547,970 $
842,061 $
847,853 $
700,117
55%
OVERTIME
1,300
6,103
5,850
(4,550)
450%
BENEFITS
568,060
307,556
310,954
257,106
55%
UNIFORMS
500
-
-
500
0%
SUPPLIES
16,100
8,138
7,085
9,015
44%
SMALL EQUIPMENT
6,000
2,855
4,874
1,126
81%
PROFESSIONAL SERVICES
755,567
170,141
215,844
539,723
29%
COMMUNICATIONS
8,700
3,059
4,773
3,927
55%
TRAVEL
4,750
3,976
4,203
547
88%
RENTAL/LEASE
147,580
12,204
86,337
61,243
59%
REPAIRS & MAINTENANCE
6,800
1,177
-
6,800
0%
MISCELLANEOUS
54,060
24,272
15,927
38,133
29%
$ 3,117,387 $
1,381,541 $
1,503,700 $
1,613,687
48%
ENGINEERING
SALARIES
$ 1,479,070 $
735,288 $
834,058 $
645,012
56%
OVERTIME
5,000
3,290
104
4,896
2%
BENEFITS
572,030
292,624
345,757
226,273
60%
UNIFORMS
360
-
-
360
0%
SUPPLIES
-
79
-
-
0%
SMALL EQUIPMENT
3,930
1,952
2,126
1,804
54%
PROFESSIONAL SERVICES
231,080
296,254
23,898
207,182
10%
COMMUNICATIONS
14,700
5,746
7,498
7,202
51%
TRAVEL
600
296
39
561
7%
RENTAL/LEASE
93,250
13,497
52,223
41,027
56%
REPAIR/MAINTENANCE
2,600
-
587
2,013
23%
MISCELLANEOUS
23,000
13,351
10,018
12,982
44%
$ 2,425,620 $
1,362,376 $
1,276,308 $
1,149,312
53%
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Packet Pg. 122
I 9.1.a I
Page 4 of 4
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2017 Amended 7/31/2016 7/31/2017 Amount
Title
Budget
Expenditures
Expenditures
Remaining
°/, Spent
PARKS & RECREATION
SALARIES
$ 2,003,255
$ 1,020,927
$ 1,100,481 $
902,774
55%
OVERTIME
10,000
7,277
14,610
(4,610)
146%
BENEFITS
728,320
387,426
429,442
298,878
59%
UNIFORMS
5,800
3,786
2,673
3,127
46%
SUPPLIES
117,390
88,270
80,345
37,045
68%
SMALL EQUIPMENT
3,250
6,645
12,330
(9,080)
379%
PROFESSIONAL SERVICES
556,240
196,843
116,971
439,269
21%
COMMUNICATIONS
29,920
9,926
10,828
19,092
36%
TRAVEL
4,470
1,889
4,218
252
94%
RENTAL/LEASE
283,560
115,013
168,893
114,667
60%
PUBLIC UTILITY
175,000
98,592
93,531
81,469
53%
REPAIR/MAINTENANCE
37,700
31,337
23,374
14,326
62%
MISCELLANEOUS
92,610
34,678
37,926
54,684
41%
MACHINERY/EQUIPMENT
47,000
-
-
47,000
0%
INTERGOVTL SERVICES
70,700
5,000
27,876
42,824
39%
$ 4,165,215
$ 2,007,609
S 2,123,498 $
2,041,717
51%
PUBLIC WORKS
SALARIES
$ 270,330 $
152,709 $
160,463 $
109,867
59%
OVERTIME
200
-
-
200
0%
BENEFITS
83,880
48,363
50,916
32,964
61%
SUPPLIES
9,600
2,028
2,834
6,766
30%
SMALL EQUIPMENT
1,000
108
-
1,000
0%
PROFESSIONAL SERVICES
200
46
55
145
28%
COMMUNICATIONS
1,350
381
411
939
30%
TRAVEL
500
-
-
500
0%
RENTAL/LEASE
93,990
3,584
54,046
39,944
58%
PUBLIC UTILITY
2,800
1,493
1,584
1,216
57%
REPAIR/MAINTENANCE
1,000
-
-
1,000
0%
MISCELLANEOUS
5,900
195
274
5,626
5%
$ 470,750 $
208,907 S
270,583 $
200,167
57%
FACILITIES MAINTENANCE
SALARIES
695,650
372,292
401,367
294,283
58%
OVERTIME
7,500
3,465
6,203
1,297
83%
BENEFITS
295,620
152,530
175,070
120,550
59%
UNIFORMS
3,000
1,641
3,412
(412)
114%
SUPPLIES
102,829
41,146
52,580
50,249
51%
SMALL EQUIPMENT
3,000
1,104
528
2,472
18%
PROFESSIONAL SERVICES
18,246
1,843
13,195
5,051
72%
COMMUNICATIONS
16,000
8,656
10,251
5,749
64%
TRAVEL
1,000
12
-
1,000
0%
RENTAL/LEASE
64,360
31,331
34,627
29,733
54%
PUBLIC UTILITY
280,000
158,449
176,574
103,426
63%
REPAIR/MAINTENANCE
84,500
45,397
57,566
26,934
68%
MISCELLANEOUS
5,000
4,777
2,549
2,451
51%
BUILDINGS
18,323
18,323
0%
$ 1,595,028 $
822,642 $
933,921 $
661,107
59%
TOTAL GENERAL FUND EXPENDITURES
$ 40,156,085 $
23,796,385 S
22,850,406 S
17,305,679
57%
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Packet Pg. 123
I 9.1.a I
City of Edmonds, WA
Monthly Revenue Summary -General Fund
2017
General Fund
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 1,845,829 $
1,845,829
$ 2,222,449
20.40%
February
4,483,832
2,638,003
4,590,134
2.37%
March
6,705,052
2,221,220
7,111,840
6.07%
April
10,343,750
3,638,698
10,413,847
0.68%
May
17,633,075
7,289,326
18,087,809
2.58%
June
19,584,190
1,951,114
20,280,036
3.55%
July
21,544,554
1,960,364
22,295,216
3.48%
August
23,744,823
2,200,269
September
25,665,955
1,921,132
October
28,420,248
2,754,293
November
35,807,251
7,387,003
December
37,821,980
2,014,729
City of Edmonds, WA
Monthly Revenue Summary -Real Estate Excise Tax
2017
Real Estate Excise Tax 1 & 2
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 207,208 $
207,208
$ 214,967
3.74%
February
377,258
170,050
425,156
12.70%
March
561,933
184,674
517,163
-7.97%
April
738,924
176,991
759,746
2.82%
May
921,191
182,267
1,057,416
14.79%
June
1,156,829
235,638
1,336,234
15.51%
July
1,491,329
334,500
1,651,931
10.77%
August
1,747,148
255,819
September
1,998,654
251,505
October
2,216,068
217,414
November
2,456,999
240,931
December
2,600,000
143,001
*The monthly budget forecast columns are based on a five-year average.
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Packet Pg. 124 1
I 9.1.a I
Sales Tax Analysis By Category
Current Period: July 2017
Year -to -Date
Total $4,140,510
Health & Personal
Construction Trade, Care, $135,361
Accommodation, $642,204
$22 057
Clot�g and
Accessories,
$132,943
Communications,
$128,784
Wholesale Ti
$183,659
Misc Retail, J - T
$531,879 Others, $24,112
Total
Retail Automotive
Construction Trade
Eating & Drinking
Wholesale Trade
Misc Retail
Health & Personal Care
Business Services
Amusement & Recreation
Clothing and Accessories
Automotive Repair
Retail Food Stores
Others
Gasoline
Accommodation
Manufacturing
Communications
Automotive Repair,
$101,766 Amusement &
Recreation, $50,015
Business Services,
$337,341
Gasoline, $19,868
Retail Food Stores,
$156,915
I Manufacturing,
Eating & Drinking, $55,481
$522,034
Change in Sales Tax Revenue:
July 2017 compared to
July 2016
Retail Automotive,
$1,096,090
($50,000) $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000
18
Packet Pg. 125
I 9.1.a I
City of Edmonds, WA
Monthly Revenue Summary -Sales and Use Tax
2017
Sales and Use Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast ActuaIs
January $
528,142 $
528,142
$ 554,719
5.03%
February
1,179,855
651,712
1,307,546
10.82%
March
1,679,874
500,020
1,829,850
8.93%
April
2,159,477
479,603
2,327,446
7.78%
May
2,755,486
596,009
2,970,761
7.81%
June
3,293,571
538,085
3,524,666
7.02%
July
3,847,001
553,430
4,140,510
7.63%
August
4,458,173
611,171
September
5,050,960
592,787
October
5,666,829
615,869
November
6,303,607
636,779
December
6,875,000
571,393
Sales and Use Tax
7,000,000
0 i i
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
t Current Year -Budget -b- Prior Year
City of Edmonds, WA
Monthly Revenue Summary -Gas Utility Tax
2017
Gas Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast ActuaIs
January $
86,887 $
86,887 $
93,550
7.67%
February
183,529
96,642
203,652
10.96%
March
260,361
76,832
294,027
12.93%
April
328,823
68,462
372,490
13.28%
May
381,147
52,324
429,203
12.61%
June
416,950
35,802
475,324
14.00%
July
446,516
29,566
504,267
12.93%
August
469,952
23,437
September
491,313
21,360
October
515,645
24,332
November
552,451
36,806
December
608,000
55,549
Gas Utility Tax
700,000
600,000
500,000
400,000
300,000
200,000
100,00011
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
t Current Year -Budget -*-- Prior Year
*The monthly budget forecast columns are based on a five-year average.
a
19
Packet Pg. 126
I 9.1.a I
City of Edmonds, WA
Monthly Revenue Summary -Telephone Utility Tax
2017
Telephone Utility Tax
Cumulative
Budget Forecast
Monthly
Budget Forecast
YTD
Actuals
Variance
%
January
$ 114,426
$ 114,426
$ 105,424
-7.87%
February
223,803
109,377
199,068
-11.05%
March
330,274
106,471
290,145
-12.15%
April
436,772
106,497
403,189
-7.69%
May
549,330
112,558
492,059
-10.43%
June
651,204
101,874
582,703
-10.52%
July
754,077
102,873
650,709
-13.71%
August
855,646
101,570
September
961,054
105,407
October
1,062,454
101,400
November
1,159,179
96,725
December
1,263,200
104,021
Telephone Utility Tax
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000 �-
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-0--- Current Year -Budget -*-- Prior Year
City of Edmonds, WA
Monthly Revenue Summary -Electric Utility Tax
2017
Electric Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
171,830 $
171,830 $
175,773 2.29%
February
347,448
175,618
382,822 10.18%
March
515,770
168,322
549,954 6.63%
April
678,100
162,330
729,784 7.62%
May
824,207
146,107
863,230 4.73%
June
937,922
113,715
991,566 5.72%
July
1,049,475
111,553
1,107,717 5.55%
August
1,155,197
105,722
September
1,260,458
105,261
October
1,368,262
107,804
November
1,486,788
118,526
December
1,604,000
117,212
Electric Utility Tax
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCF NOV DEC
+Current Year -Budget - --Prior Year
*The monthly budget forecast columns are based on a five-year average.
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Packet Pg. 127
I 9.1.a I
City of Edmonds, WA
Monthly Revenue Summary -Meter Water Sales
2017
Meter Water Sales
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 573,159 $
573,159
$ 599,648
4.62%
February
966,145
392,986
1,027,975
6.40%
March
1,529,375
563,229
1,658,808
8.46%
April
1,906,725
377,350
2,057,951
7.93%
May
2,464,794
558,070
2,660,519
7.94%
June
2,900,426
435,631
3,101,835
6.94%
July
3,585,922
685,496
3,777,591
5.35%
August
4,167,341
581,419
September
4,962,652
795,311
October
5,517,073
554,421
November
6,167,530
650,457
December
6,572,750
405,220
City of Edmonds, WA
Monthly Revenue Summary -Storm Water Sales
2017
Storm Water Sales
Cumulative
Monthly
YTD
Variance
Budget Forecast Budget Forecast
Actuals
%
January
$ 245,291 $
245,291
$ 261,646
2.29%
February
773,850
528,559
828,655
10.18%
March
1,018,952
245,102
1,089,708
6.63%
April
1,236,230
217,279
1,322,203
7.62%
May
1,481,659
245,428
1,583,130
4.73%
June
1,699,683
218,024
1,815,097
5.72%
July
1,946,434
246,751
2,077,219
6.72%
August
2,474,151
527,717
September
2,718,865
244,714
October
2,936,691
217,826
November
3,181,934
245,242
December
3,400,000
218,066
Storm Water Sales
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
Ar
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
+Current Year -Budget - --Prior Year
*The monthly budget forecast columns are based on a five-year average.
21
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Packet Pg. 128 1
City of Edmonds, WA
Monthly Revenue Summary-Unmeter Sewer Sales
2017
Unmeter Sewer Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast ActuaIs
January $
572,309 $
572,309
$ 623,336
8.92%
February
1,034,805
462,496
1,135,356
9.72%
March
1,603,135
568,330
1,767,521
10.25%
April
2,067,863
464,728
2,277,537
10.14%
May
2,638,929
571,065
2,905,981
10.12%
June
3,109,116
470,187
3,422,308
10.07%
July
3,696,739
587,623
4,070,136
10.10%
August
4,167,756
471,017
September
4,763,468
595,712
October
5,237,994
474,526
November
5,818,870
580,876
December
6,291,410
472,540
Unmeter Sewer Sales
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0 i
JAN FEB MAR APR MAY JUN JUL AUG SEP OCr NOV DEC
+ Current Year —Budget —*-- Prior Year
*The monthly budget forecast columns are based on a five-year average.
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Packet Pg. 129
I 9.1.a I
City of Edmonds, WA
Monthly Expenditure Report -General Fund
2017
General Fund
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 4,419,173 $
4,419,173
$ 4,856,792
9.90%
February
7,057,584
2,638,410
7,118,110
0.86%
March
10,173,720
3,116,136
11,124,815
9.35%
April
14,032,115
3,858,395
13,496,549
-3.82%
May
16,163,486
2,131,371
15,723,883
-2.72%
June
19,855,567
3,692,081
19,674,034
-0.91%
July
22,997,076
3,141,509
22,850,406
-0.64%
August
26,928,937
3,931,861
September
30,048,565
3,119,628
October
32,606,493
2,557,927
November
36,223,475
3,616,983
December
40,156,085
3,932,610
City of Edmonds, WA
Monthly Expenditure Report -Non -Departmental
2017
Non -Departmental
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
2,138,347 $
2,138,347
$ 2,867,736
34.11%
February
2,687,410
549,063
2,992,431
11.35%
March
3,658,422
971,012
4,967,917
35.79%
April
5,209,957
1,551,535
5,263,262
1.02%
May
5,352,258
142,301
5,385,911
0.63%
June
6,762,547
1,410,289
7,243,467
7.11%
July
7,608,945
846,398
8,185,101
7.57%
August
9,041,589
1,432,644
September
9,941,241
899,652
October
10,330,183
388,942
November
11,407,769
1,077,586
December
12,665,445
1,257,676
Non -Departmental
16,000,000
14,000,000
12,000,000 —eff
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
t Current Year —Budget —*— Prior Year
*The monthly budget forecast columns are based on a five-year average.
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Packet Pg. 130
I 9.1.a I
City of Edmonds, WA
Monthly Expenditure Report -City Council
2017
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
February
March
April
May
June
July
August
September
October
November
December
24,382 $
52,318
83,798
111,661
142,110
179,407
211,248
243,636
280,710
307,316
340,142
376,120
24,382 $
27,936
31,480
27,864
30,449
37,297
31,841
32,388
37,075
26,606
32,826
35,978
22,742 -6.73%
44,954-14.07%
70,026-16.43%
93,544-16.23%
118,441-16.66%
147,770-17.63%
172,790-18.21%
City Council
400,000
350,000
300,000
250,000
200,000
150,000
100,000
50,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCr NOV DEC
Current Year - Budget ->~ Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Office of Mayor
2017
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
23,100 $
23,100 $
22,135
-4.18%
February
46,663
23,563
46,116
-1.17%
March
69,540
22,877
68,939
-0.87%
April
92,124
22,584
91,090
-1.12%
May
114,857
22,733
113,581
-1.11%
June
137,580
22,723
135,664
-1.39%
July
160,958
23,378
158,405
-1.59%
August
184,229
23,271
September
207,064
22,834
October
230,074
23,010
November
252,731
22,657
December
276,700
23,969
Office of Mayor
300,000.00
250,000.00
200,000.00
150,000.00
100,000.00
50,000.00
0.00
JAN FEB MAR APR MAY JUN JUL AUG SEP OCF NOV DEC
Current Year Year -Budget-4-- Prior Year
*The monthly budget forecast columns are based on a five-year average.
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Packet Pg. 131
I 9.1.a
City of Edmonds, WA
Monthly Expenditure Report -Human Resources
2017
Human Resources
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast ActuaIs %
January $
33,336 $
33,336 $
35,109
5.32%
February
71,046
37,709
63,054
-11.25%
March
115,092
44,047
93,670
-18.61%
April
148,861
33,769
122,632
-17.62%
May
188,582
39,721
152,171
-19.31%
June
226,982
38,400
177,689
-21.72%
July
266,054
39,073
215,405
-19.04%
August
302,670
36,616
September
336,201
33,531
October
375,053
38,852
November
408,108
33,055
December
456,490
48,382
Human Resources
500,000
450,000
400,000
350,000
300,000
250,000
200,000
150,000
100,000
50,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCr NOV DEC
+Current Year -Budget -*-Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Municipal Court
2017
Municipal Court
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast ActuaIs %
January $
74,527 $
74,527 $
76,438
2.56%
February
157,040
82,513
170,699
8.70%
March
242,535
85,495
249,970
3.07%
April
321,521
78,987
330,859
2.90%
May
402,116
80,595
407,638
1.37%
June
482,636
80,519
488,007
1.11%
July
564,050
81,414
563,868
-0.03%
August
649,652
85,602
September
733,470
83,818
October
821,328
87,857
November
906,841
85,513
December
994,140
87,299
Municipal Court
1,000,000
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCr NOV DEC
t Current Year -Budget -0 Prior Year
*The monthly budget forecast columns are based on a five-year average.
a
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Packet Pg. 132
I 9.1.a I
City of Edmonds, WA
Monthly Expenditure Report -Community Services/Economic Development
2017
Community Services/Economic Development
Cumulative
Monthly
YTD
Variance
Budget Forecast Budget Forecast
Actuals
%
January
$ 32,279 $
32,279
$ 41,399
28.25%
February
75,682
43,404
82,958
9.61%
March
119,244
43,562
124,227
4.18%
April
179,524
60,280
168,847
-5.95%
May
220,780
41,257
213,705
-3.20%
June
263,589
42,809
252,311
-4.28%
July
310,443
46,854
292,103
-5.91%
August
359,638
49,195
September
408,107
48,469
October
456,589
48,482
November
509,519
52,930
December
576,730
67,211
City Clerk
Community Services/Economic Development
600,000
500,000
400,000
300,000
200,000
100,000
0 i!�_�
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
+Current Year -Budget -*-- Prior Year
City of Edmonds, WA
Monthly Expenditure Report -City Clerk
2017
Cumulative
Budget Forecast
Monthly
Budget Forecast
YTD
Actuals
Variance
%
January
$ 53,784
$ 53,784
$ 63,151
17.42%
February
104,286
50,502
115,829
11.07%
March
157,201
52,915
165,932
5.55%
April
207,322
50,121
232,085
11.94%
May
256,511
49,189
282,468
10.12%
June
307,559
51,048
328,184
6.71%
July
359,433
51,874
381,124
6.03%
August
413,315
53,882
September
466,515
53,200
October
530,442
63,926
November
586,438
55,996
December
640,700
54,262
City Clerk
700,000
600,000
500,000
400,000
300,000
S
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year -Budget -*-- Prior Year
*The monthly budget forecast columns are based on a five-year average.
26
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I 9.1.a I
City of Edmonds, WA
Monthly Expenditure Report -Technology Rental Fund
2017
Technology Rental Fund
Cumulative
Budget Forecast
Monthly
Budget Forecast
YTD
Actuals
Variance
%
January
$ 89,050
$ 89,050
$ 68,612
-22.95%
February
177,771
88,721
177,236
-0.30%
March
237,540
59,769
225,779
-4.95%
April
291,722
54,182
277,784
-4.78%
May
338,118
46,396
327,297
-3.20%
June
387,726
49,608
373,016
-3.79%
July
453,064
65,338
428,076
-5.52%
August
528,249
75,186
September
598,969
70,720
October
660,256
61,287
November
738,213
77,957
December
890,430
152,217
Prior Year amounts are from the Information Services Budget
City of Edmonds, WA
Monthly Expenditure Report -Finance
2017
Finance
Cumulative
Budget Forecast
Monthly
Budget Forecast
YTD
Actuals
Variance
%
January
$ 102,207
$ 102,207
$ 122,581
19.93%
February
189,948
87,740
199,380
4.97%
March
271,844
81,896
281,459
3.54%
April
361,256
89,412
364,229
0.82%
May
442,527
81,271
453,448
2.47%
June
522,997
80,470
543,908
4.00%
July
603,839
80,842
629,442
4.24%
August
687,233
83,394
September
781,183
93,949
October
871,230
90,048
November
956,025
84,794
December
1,049,560
93,535
Finance
1,100,000
1,000,000
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCr NOV DEC
+ Current Year - Budget --h-- Prior Year
*The monthly budget forecast columns are based on a five-year average.
a
27
Packet Pg. 134
I 9.1.a I
City of Edmonds, WA
Monthly Expenditure Report -City Attorney
2017
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
68,232 $
68,232 $
44,346
-35.01%
February
136,463
68,232
133,495
-2.18%
March
204,695
68,232
199,483
-2.55%
April
272,927
68,232
265,386
-2.76%
May
341,158
68,232
331,290
-2.89%
June
409,390
68,232
397,194
-2.98%
July
477,621
68,232
441,539
-7.55%
August
545,853
68,232
September
614,085
68,232
October
682,316
68,232
November
750,548
68,232
December
818,780
68,232
Police
City Attorney
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
+Current Year - Budget -4-- Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Police
2017
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
February
March
April
May
June
July
August
September
October
November
December
829,943 $
1,662,470
2,505,809
3,339,581
4,168,368
5,053,459
5,891,147
6,741,701
7,584,219
8,462,646
9,638,182
10,527,420
829,943 $
832,528
843,339
833,772
828,787
885,092
837,688
850,554
842,517
878,427
1,175,536
889,238
780,892
1,625,589
2,399,391
3,219,838
4,002,270
4,792,427
5,702,618
-5.91%
-2.22%
-4.25
-3.59%
-3.98%
-5.17%
-3.20%
Police
11,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCr NOV DEC
Current Year -Budget -*-- Prior Year
*The monthly budget forecast columns are based on a five-year average.
O
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28
Packet Pg. 135
City of Edmonds, WA
Monthly Expenditure Report -Development Services
2017
Development Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast ActuaIs
January $
235,285 $
235,285
$ 177,820
-24.42%
February
480,958
245,673
416,189
-13.47%
March
751,100
270,142
613,958
-18.26%
April
991,519
240,419
831,603
-16.13%
May
1,250,878
259,359
1,076,107
-13.97%
June
1,497,579
246,701
1,291,724
-13.75%
July
1,755,943
258,364
1,503,700
-14.37%
August
2,029,313
273,370
September
2,287,754
258,442
October
2,569,912
282,157
November
2,826,227
256,316
December
3,117,387
291,160
Parks & Recreation
Development Services
3,000,000
2,750,000
2,500,000
2,250,000
2,000,000
1,750,000
1,500,000
1,250,000
1,000,000
750,000
500,000
250,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCr NOV DEC
+Current Year - Budget -Vrl- Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Parks & Recreation
2017
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 277,441 $
277,441
$ 260,128
-6.24%
February
565,997
288,557
525,411
-7.17%
March
869,958
303,960
828,782
-4.73%
April
1,177,654
307,697
1,110,332
-5.72%
May
1,514,224
336,570
1,417,439
-6.39%
June
1,848,590
334,366
1,763,105
-4.62%
July
2,321,154
472,565
2,123,498
-8.52%
August
2,830,512
509,358
September
3,190,319
359,807
October
3,515,042
324,723
November
3,798,677
283,636
December
4,165,215
366,538
Parks & Recreation
4,500,000
4,000,000
3,500,000
3,000,000
21500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCr NOV DEC
Current Year - Budget --*- Prior Year
*The monthly budget forecast columns are based on a five-year average.
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29
Packet Pg. 136
I 9.1.a I
City of Edmonds, WA
Monthly Expenditure Report -Public Works
2017
Public Works
Cumulative
Budget Forecast
Monthly
Budget Forecast
YTD
Actuals
Variance
January
$ 38,606
$ 38,606
$ 37,599
-2.61%
February
77,835
39,229
79,084
1.61%
March
117,100
39,265
117,357
0.22%
April
156,588
39,488
155,173
-0.90%
May
196,390
39,802
193,212
-1.62%
June
235,491
39,101
232,019
-1.47%
July
275,204
39,712
270,583
-1.68%
August
314,352
39,148
September
352,464
38,113
October
393,232
40,768
November
429,298
36,066
December
470,750
41,452
Facilities Maintenance
Public Works
500,000
450,000
400,000
350,000
300,000
250,000
200,000
150,000
100,000
50,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCr NOV DEC
t Current Year -Budget -*-- Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Facilities Maintenance
2017
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 127,054 $
127,054 $
128,273
0.96%
February
257,275
130,221
264,009
2.62%
March
393,296
136,021
404,318
2.80%
April
523,097
129,801
528,660
1.06
May
653,776
130,679
672,777
2.91%
June
769,798
116,022
792,861
3.00%
July
920,705
150,908
933,921
1.44%
August
1,041,207
120,502
September
1,179,252
138,045
October
1,302,136
122,884
November
1,442,204
140,068
December
1,595,028
152,824
Facilities Maintenance
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCr NOV DEC
t Current Year - Budget Prior Year
*The monthly budget forecast columns are based on a five-year average.
a
30
Packet Pg. 137
I 9.1.a I
City of Edmonds, WA
Monthly Expenditure Report -Engineering
2017
Engineering
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 187,356 $
187,356
$ 176,444
-5.82%
February
371,085
183,729
358,913
-3.28%
March
572,088
201,003
539,386
-5.72%
April
775,732
203,644
719,010
-7.31%
May
969,453
193,720
903,426
-6.81%
June
1,175,007
205,555
1,087,704
-7.43%
July
1,370,122
195,115
1,276,308
-6.85%
August
1,581,505
211,383
September
1,784,958
203,453
October
1,999,013
214,055
November
2,196,913
197,901
December
2,425,620
228,707
a
*The monthly budget forecast columns are based on a five-year average.
31
Packet Pg. 138
I 9.1.a I
INVESTMENT PORTFOLIO SUMMARY
City of Edmonds Investment Portfolio Detail
As of July31,2017
Years
Agency/ Investment Purchase to Par Market Maturity Coupon
Issuer Type Price Maturity Value Value Date Rate
FHLMC
Bonds
FFCB
Bonds
FFCB
Bonds
FFCB
Bonds
FICO
Bonds
FHLMC
Bonds
FNMA
Bonds
FNMA
Bonds
FHLB
Bonds
FNMA
Bonds
FHLMC
Bonds
FNMA
Bonds
FNMA
Bonds
FHLB
Bonds
RFCS
Bonds
FHLB
Bonds
FNMA
Bonds
FNMA
Bonds
FHLMC
Bonds
FNMA
Bonds
FM
Bonds
FHLMC
Bonds
TOTAL SECURITIES
1,000,000
0.41
1,000,000
998,846
12/28/17
0.90%
995,820
0.96
1,000,000
995,202
07/18/18
0.75%
2,010,790
1.41
2,000,000
1,999,122
12/28/18
1.42%
2,000,000
1.49
2,000,000
1,995,304
01 /25/19
1.23%
1,009,725
1.73
1,035,000
1,006,895
04/25/19
1.42%
995,970
2.17
1,000,000
995,690
10/02/19
1.25%
1,994,310
2.24
2,000,000
1,990,916
10/28/19
1.35%
997,300
2.67
1,000,000
993,482
03/30/20
1.38%
2,003,780
2.67
2,000,000
1,984,148
03/30/20
1.45%
2,000,000
2.67
2,000,000
1,996,054
03/30/20
1.65%
2,003,868
2.75
2,000,000
1,984,936
04/28/20
1.35%
1,000,000
2.92
1,000,000
982,317
06/30/20
1.38%
1,000,000
2.92
1,000,000
982,317
06/30/20
1.38%
3,000,000
2.95
3,000,000
2,957,067
07/13/20
1.20%
1,999,698
2.96
2,120,000
2,016,256
07/15/20
1.60%
2,000,000
3.00
2,000,000
2,000,808
07/30/20
1.75%
1,000,000
3.08
1,000,000
998,292
08/28/20
1.40%
1,000,000
3.08
1,000,000
998,292
08/28/20
1.40%
999,500
3.42
1,000,000
997,659
12/30/20
1.75%
2,005,474
3.47
2,000,000
1,947,620
01 /19/21
1.50%
2,000,000
3.67
2,000,000
1,997,774
04/01/21
1.87%
999,400
4.42
1,000,000
998,031
12/30/21
2.00%
34,015,636
2.6
34,155,000
33,817,027
Washington State Local Gov't Investment Pool
Snohomish County Local Gott Investment Pool
TOTAL PORTFOLIO
Issuer Diversification RFCS, 6%
FFLMC,
F N MA, 32% 18%
FFCB,15
FM, 6%
F I CO, 3%
FHLB, 20%
9,397,768 9,397,768 Demand 1.07%
16,752,912 16,752,912 Demand 1.10%
$ 60,305,680 $ 59,967,707
Cash and Investment Balances
(in$ Millions)
Checking,
$2.7
State
LGIP,
$9.4
Bonds, County
$34.2 LGIP,
$16.8
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32
Packet Pg. 139 1
I 9.1.a I
INVESTMENT PORTFOLIO SUMMARY
Annual Interest Income
$500,000
$423,816 $415,638
$400,000
$300,000
$200,000
$100,000
557,334 $74,830
$-
2012 2013 2014 2015 2016 2017
1.47f
1.
I
I
Edmonds Rate of Return Compared to Benchmark (Rolling 12 months)
6 Month Treasury Rate (Benchmark) City Blended Rate
Aug Sep Oct Nov Dec Jan Feb March April May June July
Maturity Distribution and Rate of Return
$20,000,000
2.50 ,
$15,000,000
2.00%
1.50%
$10,000,000
1.00%
$5,000,000
0.50%
$- ■ 0.00%
0-6 Mo 6-12 Mo 12-18 Mo 18-24 Mo 24-30 Mo 30-36 Mo 36-42 Mo 42-48 Mo 48-54 Mo 54-60 Mo
33
Packet Pg. 140
9.1.a
GENERAL FUND
OVERVIEW
CHANGE IN FUND
BALANCES
GENERAL FUND
FUND BALANCES
& SUBFUNDS
---- ACTUAL ----
---- ACTUAL ----
12/31/2016 6/30/2017
7/31/2017
Q2
YTD
001-General Fund
$ 9,841,719 $ 10,447,721 $
9,286,529
$ 4,618,977
$ (555,189;
009-Leoff-Medical Ins. Reserve
540,254 539,113
515,256
84,881
(24,998;
011-Risk Management Fund
963,026 891,891
894,459
4,964
(68,567;
o
Q.
012-Contingency Reserve Fund
5,367,841 5,408,995
5,416,184
29,729
48,343
w
014-Historic Preservation Gift Fund
7,647 7,726
7,748
43
101
016-Building Maintenance
98,436 240,505
221,969
(11,639)
123,534
Total General Fund & Subfunds
$ 16,818,922 $ 17,535,951 $
16,342,146
$ 4,726,955
$ (476,776;
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$16.82 $17.54
$16.34
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Dec 2016 June 2017
July 2017
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*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
34
Packet Pg. 141
9.1.a
GOVERNMENTAL FUNDS OVERVIEW
CHANGE IN FUND
FUND BALANCES
BALANCES
GOVERNMENTAL
---- ACTUAL ----
---- ACTUAL ----
FUNDS
12/31/2016 6/30/2017
7/31/2017
Q2 YTD
General Fund & Subfunds
$ 16,818,922 $ 17,535,951 $
16,342,146
$ 4,726,955 $
(476,77
Special Revenue
8,664,435 8,720,198
8,698,025
(475,692)
33,59
Debt Service
20,262 3,812
3,812
(16,450)
(16,45
Total Governmental Funds
$ 25,503,619 $ 26,259,960 $
25,043,983
$ 4,234,813 $
(459,63
0
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0
c
Governmental Fund Balances -By Fund Group
Governmental Fund
u_
Balances- Combined
r
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20 30
m
$17.54
$25.50 $26.26
$25.04
2'
3
�$Ts 82
$16.34
16 General 24
0
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N
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$8.70
8 12
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c
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- $0.02 $0.00 $0.00
U
Dec 2016 June 2017 July 2017
Dec 2016 June 2017 July 2017
Q
*Please note that these revenues and expenses occur
within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
35
Packet Pg. 142
9.1.a
SPECIAL REVENUE
FUNDS OVERVIEW
GOVERNMENTAL
FUND BALANCES
CHANGE IN FUND BALANCES
---- ACTUAL ----
---- ACTUAL ----
SPECIAL REVENUE
12/31/2016
6/30/2017
7/31/2017
Q2
YrD
104 - Drug Enforcement Fund
$ 34,632
$ 45,175 $
49,199
$
(481)
$ 14,568
111 - Street Fund
790,428
1,019,696
1,033,641
267,271
243,213
112 - Combined Street Const/Improve
91,959
(847,858)
(1,115,578)
(1,164,569)
(1,207,536)
117 - Municipal Arts Acquis. Fund
493,080
504,784
501,242
4,099
8,162
118 - Memorial Street Tree
18,101
18,288
18,341
101
240
120 - Hotel/Motel Tax Revenue Fund
94,468
91,599
95,788
(12,418)
1,321
121 - Employee Parking Permit Fund
63,704
75,223
76,640
1,623
12,937
_
0
122 - Youth Scholarship Fund
14,931
14,873
14,922
85
(9)
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123 - Tourism Promotional Fund/Arts
84,371
87,326
84,942
554
571
125 - Real Estate Tax 2
2,259,949
2,475,580
2,576,572
282,813
316,624
•�°
v
126 - Real Estate Excise Tax 1
1,977,485
2,652,104
2,774,339
404,308
796,855
0
127 - Gifts Catalog Fund
263,544
263,003
263,582
(24,026)
37
ii
129 - Special Projects Fund
38,782
39,184
39,296
216
514
130 - Cemetery Maintenance/Improvement
142,339
189,250
191,849
27,192
49,510
r
132 - Parks Construction Fund
1,185,146
935,231
931,127
(261,438)
(254,019)
136 - Parks Trust Fund
153,793
155,387
155,830
857
2,037
0
m
137 - Cemetery Maintenance Trust Fund
901,173
922,598
926,825
10,102
25,652
>,
138 - Sister City Commission
6,415
8,457
6,249
281
(166)
140 - Business Improvement Disrict
50,137
70,294
73,217
(12,262)
23,080
Total Special Revenue
$ 8,664,435
$ 8,720,198 $
8,698,025
$
(475,692)
$ 33,590
0
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Revenue Funds
ii
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$8.66
$8.72
$8.70
9
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E
6
Revenue
0
r
Q
3
Dec 2016
June 2017
July 2017
*Please note that these revenues and
expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
36
Packet Pg. 143
9.1.a
ENTERPRISE FUNDS OVERVIEW
ENTERPRISE
FUND BALANCES
CHANGE IN FUND
---- ACTUAL ----
---- ACTUAL ----
FUNDS
12/31/2016 6/30/2017 7/31/2017
Q2
YTD
421 - Water Utility Fund
$ 17,869,639 $ 18,261,772 $ 18,412,936
$ (166,824)
$ 543,298
422 - Storm Utility Fund
10,246,573 10,561,621 10,666,674
(145,655)
420,101
423 - Sewer/WWTP Utility Fund
42,695,395 42,858,543 43,316,143
(479,094)
620,747
424 - Bond Reserve Fund
843,960 843,963 843,964
2
4
411 - Combined Utility Operation
- 78,885 92,250
36,734
92,250
a
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Total Enterprise Funds
$ 71,655,567 $ 72,604,784 $ 73,331,966
$ (754,837)
$ 1,676,399
2
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Enterprise and Agency Fund Balances as of July 31, 2017
m
,
45,000, 000
$43,316,143
3
40,000,000
0
O
35,000,000
O
30,000,000
R
25,000,000
v
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S18,412,936
20,000,000LL
15,000,000
$10,666,674
r
10,000,000
p
2
5,000,000
$92,250
$843,964
$245,146
2'
0
Combined Utility
Water Sewer/WWTP Bond Reserve Firemen's
Pension
c
Fund
m
E
t
U
r
r
Q
*Please note that these
revenues and expenses occur within annual cycles.
This Interim Report
is not adjusted for accruals or those annual cycles.
37
Packet Pg. 144
SUMMARY OVERVIEW
I 9.1.a I
CITY-WIDE
Governmental Funds
Enterprise Funds
Internal Services Fund
Agency Funds
Total City-wide Total
FUND BALANCES
---- ACTUAL ----
$ 25, 503, 619 $ 26, 259, 960 $ 25, 043, 983 $
71, 655, 567 72, 604, 784 73, 331, 966
8,311,631 8,306,440 8,378,191
224,696 251,143 245,146
$ 105, 695, 513 $ 107,422, 327 $ 106, 999, 286 $
CHANGE IN FUND
BALANCES
---- ACTUAL ----
4,234,813 $
(754,837)
(43,767)
45,235
3,481,443 $
Governmental Fund Balances (Excluding General Fund) as of July 31, 2017
Drug Enforcement Fund
Street Fund
Combined Street Const/Improve Fund
Municipal Arts Acquis. Fund
Memorial Street Fund
Hotel/Motel Tax Revenue Fund
Employee Parking Permit Fund
Youth Scholarship Fund
Tourism Promotional Fund/Arts
Real Estate Excise Tax 2
Real Estate Excise Tax 1, Parks Acq
Gifts Catalog Fund
Special Projects Fund
Cemetery Maintenance/Improvement
Parks Construction Fund
Parks Trust Fund
Cemetery Maintenance Trust Fund
Sister City Commission
Business Improvement District
L.I.D. Fund Control
(459, 636)
1,676,399
66,560
20,449
1,303,773
O
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$49,199
$1,033, 641
$(1,115,578)
$501,242
$18, 341
$95, 788
$76, 640
$14,922
$84, 942
$2, 576, 57
$263
582
$
, 774, 339
$39, 296
$191,
9
$931,127
$155,83
$926, 825
$6, 249
$73, 217
$3, 812
$- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
14
a
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9.1.a
INTERNAL SERVICE
FUNDS OVERVIEW
FUND BALANCES
CHANGE IN FUND
INTERNAL SERVICE
BALANCES
---- ACTUAL ----
---- ACTUAL ----
FUNDS
12/31/2016 6/30/2017 7/31/2017
Q2 yTD
511 - Equipment Rental Fund
$ 8,311,631 $ 8,181,060 $ 8,232,450
$
(122,170) $ (79,180)
512 - Technology Rental Fund
- 125,380 145,741
78,402 145,741
0
0.
Total Internal Service Funds
$ 8,311,631 $ 8,306,440 $ 8,378,191
$
(43,767) $ 66,560
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Internal Service Fund Balances
3
m
,
10,000,000
$8, 311, 631
$8,181, 060 $8, 232, 450
0
0
8,000,000
0.
M
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6,000,000
511- Equipment Rental Fund
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512 - Technology Rental Fund
LL
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4,000,000
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2,000,000
3
$0
125,380 145,741
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-
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Dec 2016
June 2017 July 2017
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*Please note that these revenues and expenses occur within annual cycles.
This Interim Report
is not adjusted for accruals or those annual cycles.
39
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9.2
City Council Agenda Item
Meeting Date: 09/12/2017
Contracting and Purchasing & Capital Asset Policy Updates (15 min.)
Staff Lead: {Type Name of Staff Lead}
Department: Administrative Services
Preparer: Scott James
Background/History
Update to the Contracting and Purchasing Policy and to the Capital Asset Policy. Attached are a red line
version of the current policy and a clean copy of the updated policy.
Staff Recommendation
Review policies and make motion to forward to Council Consent Agenda for Council approval.
Narrative
<Type or insert text here>
Attachments:
CapitalAssetPolicyUpdated
Purchasing Policy 2017 Update.Final
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9.2.a
CITY OF EDMONDS
CAPITAL ASSET POLICY
Subject: Capital Asset Policy Original Policy Date: N/A
Originating Department: Finance ienDepartment Last Revision Date: N/A
1.0 PURPOSE:
To establish a Policy providing stewardship over the City's capital assets, as well
as the capitalization and depreciation or amortization of capital purchases over
time, as appropriate.
2.0 ORGANIZATION AFFECTED:
All City funds.
3.0 REFERENCES:
RCW 43.09.200
Budgetary, Accounting, and Reporting System (BARS) Manual, Part 3, Chapter
3, Capital Assets
Budgetary, Accounting, and Reporting System (BARS) Manual, Part Three,
Chapter 7, Capital Assets and Internal Service Funds
Office of Management and Budget, 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards
Office of Management and Budget, (OMB) Girn„Iar o_Q72 2 CFR 225, Cost
Principles for State, Local, and Indian Tribal Governments
OMB
City Code, Chapter 3
+dttl B Gi rGUTar 0Common Rule
4.0 CAPITAL ASSET POLICY:
4.1 Capital Assets — General capital assets are those assets not specifically
related to activities reported in the proprietary funds. The capital assets
purchased or constructed by a governmental fund are recorded as
expenditures in the fund at the time the related purchases are made;
however, the associated capital assets are reported in the governmental
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9.2.a
activities column of the government -wide statement of net assets while not
reported in the fund balance sheets.
4.2 The City classifies assets with an estimated useful life in excess of one
year as capital assets. Capital assets include land, artwork and historic
collections, buildings, improvements, machinery, equipment, intangible
assets, and infrastructure. Land and works of art are+s capitalized at cost
with no minimum threshold. Buildings, improvements, intangible assets,
and machinery and equipment are capitalized when cost meets or
exceeds $5,000. Public domain (infrastructure) assets consist of certain
improvements other than buildings, including utility systems, streets, traffic
controls, and overlays are capitalized when cost equals or exceeds
$50,000.
4.3 Costs of normal maintenance and repair for general assets are not
capitalized. However, any improvement that increases an asset's value,
capacity or materially extends its life is added to that asset's capitalized
costs.
4.4 Equipment ;terns acquired through capital lease agreements and land
purchased through conditional sales contracts are reported as general
capital assets in the government -wide statement of net assets. In the
governmental fund financial statements, lease and contract payments are
reported as expenditures.
4.5 The City will complete an inventory of all capital assets.equipment no later
than February 151 January 31 st for the previous calendar year. Awn y
adjustments that need to be made to the Capital Asset List (e.g. additions,
transfers, or disposals) must be communicated to the Finance Director no
later than February 15t". This includes notifying the Finance Director if any
assets cannot be located, have been taken out of service, or have become
impaired. Each department will maintain as their own inventory of small
and attractive assets and perform these same procedures to their small
and attractive asset inventory as well.
4.6 In accordance with federal requirements, the City will specifically identify
in its inventory any equipment or real property purchased with federal
funds. The Citv will inventory all assets with a cost areater than $5.000 Der
unit purchased with federal funds at least once every two years, in
accordance with 2 CFR 200.313. The appropriate federal agency will be
contacted regarding the disposition of any assets that were purchased
with federal funds that the City upon completion of the Federal award, or
when the property is no longer needed and has been declared to be
surplus.
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9.2.a
4.7 All project costs related to the construction of an asset, including
infrastructure, are included in construction in progress during the
construction process and are capitalized after completion of the project.
These costs generally include amounts paid for work done by outside
contractors, materials and supplies furnished by the City, labor of City
employees, and project management costs. Some costs will be direct
costs and readily assignable while some will be indirect costs, which
should be allocated to benefited assets in a reasonable manner. Costs
incurred during construction must be reported as Construction in Progress
if construction has not been completed by year end. Once completed, the
Construction in Progress asset is th On TT, government -wide statement of net
assets. At GE)MpletOE)R, Gapital C-6stS—are reclassified to the appropriate
asset category, e.g. Buildings, Infrastructure, Sidewalks, or machinery
prepeFty, plant and equipment. ,R the vc rcFRM Rt mil f Rd fi.,a
tatemeRtS prejeGts are reperte d as o..peR dit Tres Long range or advance
planning costs and costs incurred to conduct feasibility studies or
government compliance studies must be capitalized when it can be shown
that they Drovide benefits to existina or future capital assets.
4.8 The Construction in Progress (CIP) listing must be reviewed and
reconciled no later than January 31 st for the Drevious calendar vear. The
Finance Department will perform a secondary review foof the CIP
reconciliation to ensure it is performed accurately and completely by
reviewing documentation to confirm dates that assets were substantially
complete.
4:74.9 Transferring
and
Disposing of Assets —
Transfers of
assets between
departments
or
funds are allowed by
mutual agreement
of the
departments.
The
department transferring
the assets
must notify the
Finance Director of the transfer within thirty days of the transfer. Before an
asset is surplused or otherwise disposed of in any manner, the
department must first determine if the asset had originally been purchased
with grant funding. If it is determined that grant funds were used, the
department must refer to the grant agreement and follow any prescribed
procedures for disposition. When a department decides to dispose of an
asset in any manner, the department Director must notify the Finance
Director and the City Council of their intent to dispose of the asset. In
accordance with Edmonds City Code, any such sale or disposal must be
approved by the City Council prior to disposal.
4,94.10 Capital assets acquired or constructed by the proprietary funds are
capitalized in those funds at historical cost. Contributed assets are
recorded at their estimated fair values as of the date acquired. The
estimated value of donated assets is recorded as contributed capital by
the fund which receives them.
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9.2.a
4.11 Land and construction in progress are not depreciated. Buildings,
equipment, non -building improvements and intangible assets are
depreciated using the straight line method, using varying estimated
service lives for individual assets and asset classifications depending on
particular characteristics of an asset and factors surrounding its
anticipated use. Depreciation is reported as part of the related program
expense column on government -wide statement of activities and as a fund
expense in the proprietary funds, while not reported in the fund statements
of governmental funds. Capital assets are reported net of accumulated
depreciation on the government -wide statement of net assets and in the
proprietary fund statement of net assets, while not reported in the
governmental fund balance sheets.
4�4.12 Small and attractive assets should be identified by each
Department Director (or designee) using cost/benefit principles. The
cost/benefit analvsis should consider the cost of the item. its apparent
susceptibility to loss or theft, and the likelihood of theft. Based on this
analysis, the Director or designee shall prepare a list that is updated at
least annually of the Department's small and attractive items, the asset's
custodian, and its location. The Department shall conduct an inventor
least annually of all of the assets on the list. The list shall be retained by
the Department according to State records retention requirements or
completion of the relevant State audit, whichever is longer. Lost or missing
assets must be immediately reported to the Finance Director. Finance
Department staff may periodically audit these records at the discretion of
the Finance Director.
4404.13 The average service lives used to calculate depreciation for specific
Gatege types of assets are summarized below:
Asset Type Est. Service Life (Yrs)
Buildings 30-50
Improvements other than Buildings 20-5-6040
Furniture and Fixtures 5-10
Cars 5-10
Vans, Trucks, Trailers 5-20
Data Processing Equipment 3-10
Infrastructure 20-1004-W
Sidewalks 30
Machinery and Equipment
Sewer Lines
Intangible Assets
5.0 DEFINITIONS:
2-5-20
50
20-30
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9.2.a
5.1 "Assets" - All land, buildings, improvements, infrastructure, works of art
and historic collections and equipment purchased, donated, constructed,
or acquired by the City.
5.2 "Capital Assets" _Land., of any val improvements to land, including
right of ways and easements,; and artwork and historic collections of any
value; improvements and infrastructure; buildings, their furnishings,
fixtures, and furniture; equipment, machinery, vehicles, and tools;_
intangible assets such as easements, water rights, and computer
software;; with a value of $5,000 or more for non -infrastructure or $50,000
or more per item for infrastructure, and having a useful life exceeding one
year from the date of acquisition.
5.3 "Control" - Being in charge of, and having the authority to manage the
asset. Having the custodial responsibility of the asset that includes, but is
not limited to the caring, keeping, safekeeping and protecting the asset.
5.4 "Infrastructure" - Roads, bridges, sidewalks, water lines, sewers, drainage
systems, and the like.
5.5 "Inventory"- The process of physically confirming the existence and
location of capital assets.
5-6 "Small and Attractive Assets" - smell and attFa Gtiye assets erne these
A_assets that are particularly at risk or vulnerable to loss and cost less than
the capitalization threshold of $5,000 and have a life expectancy of more
than one year. These are items that may not be missed immediately if
stolen, or that may expose the City to liability if lost. Due to their sensitive
nature, all guns that cost less than $5,000 are included in the definition of
small and attractive assets, as well as all computer equipment that cost
less than $5,000 if it contains sensitive information. Other assets are
included in this definition only when their cost is greater than $1,000 but
less than $5,000. Examples of these assets include photographic
equipment, tools, equipment, Unmanned Aircraft Systems (Drones), and
small pieces of machinery. Departments h-aye dicnretinn in defining small
and attra^tveassets In Fnany instanGes; however, depa eRtS M!
innli eat a minims rn fOlIE)WORg assets with Unit nests of $500 I nnn
nr mere mere as small and attranti�,
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9.2.b
City of Edmonds
`)7c. 189"
Contracting and
Purchasing
Policies
and
Procedures
March 2017
Packet Pg. 154
9.2.b
Table of Contents
Paqe
Policy......................................................................................................................................................2
Purpose..................................................................................................................................................2
Authority................................................................................................................................................2
Parameters.............................................................................................................................................2
Procurementof Products.....................................................................................................................3
Procurement of Professional Services...............................................................................................3
A. Professional, Technical, and Other............................................................................................3
B. Architectural, Engineering, and Land Surveyor Services(A/E).................................................4
Grant Agreements and Grant Reimbursement Documents -------------------------------------------------------------
4
Procurementof Public Works..............................................................................................................5
BiddingRequirements..........................................................................................................................6
BidProcedures...................................................................................................................................6
Apprentice Requirements...................................................................................................................7
ResponsibleBidder Criteria...............................................................................................................9
SmallWorks Roster............................................................................................................................11
LimitedPubic Works Process.........................................................................................................13
Change Orders on Public Works Construction Contracts.............................................................13
Reimbursement of Expenses.............................................................................................................14
OtherIssues........................................................................................................................................14
Interlocal Agreements....................................................................................................................14
Sole Source Procurement..............................................................................................................14
SpecialMarket Conditions..............................................................................................................15
Emergencies...................................................................................................................................15
Record Retention Requirements....................................................................................................15
State Minimum Bidding Requirements...........................................................................................15
Conflictsof Interest.........................................................................................................................15
Formsand Templates....................................................................................................................16
Recyclables....................................................................................................................................16
SurplusItems..................................................................................................................................16
StoreIssued Charge Cards............................................................................................................16
PurchaseCards..............................................................................................................................16
QuickChecks.................................................................................................................................16
EarlyRelease.................................................................................................................................16
PettyCash......................................................................................................................................16
BudgetAdjustments.......................................................................................................................16
Exclusive Contract Agreements.....................................................................................................17
Expenditures of Direct or Indirect Federal Financial Assistance....................................................17
Safeguard Personally Identifiable Information...............................................................................17
FinanceCommittee........................................................................................................................17
Conflict of Interest Dislclosure Form................................................................................................18
City of Edmonds Purchasing Policy April 2017 Page 1 of 19
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9.2.b
Policy
The City of Edmonds will acquire goods and services in a manner that results in the most efficient delivery
of the same considering cost and value received.
To avoid conflict of interest, procurement will be impartial. Procurement of goods and services will provide
the City with the best quality for the best value and will be for the benefit of the public. Employees are
prohibited from making purchases for personal use and charging any City vendor account. Purchases
will be made within budget limits and to meet goals and objectives approved in the City's budget.
Potential purchases that are not within budget limits will be pre -approved through a budget amendment
process. All City purchases will ultimately be approved by the City Council through the voucher approval
process.
Purpose
This administrative manual establishes City responsibilities and policies, procedures, and practices to
follow to purchase equipment, materials, and services. All employees must follow established policies and
procedures. The City's purchasing policies and procedures, however, are intended solely for the benefit
of the City. Nothing therein shall be interpreted to create any specially benefited or protected class of
persons, or any private cause of action against the City. Adherence to policies and procedures will
ensure that public purchases and contracts are open, fair, and at the least cost to the public. Policies and
procedures are divided into six major areas: 1) Procurement of Products, 2) Procurement of Professional
Services, 3) Procurement of Public Works, 4) Bidding Requirements, 5) Reimbursement of Expenses,
and 6) Other Issues.
Authority
A department director (or designee), acting within his/her department budget, is authorized to provide for
supplies and services purchases. To ensure the City's fiscal responsibility, purchases are coordinated
through the Finance Department. The City's procurement procedures are based on Revised Code of
Washington minimum standards, Edmonds City Council adopted resolutions and ordinances, rules and
guidelines from the State Auditor's Office, and recommendations from Municipal Research Services
Center.
Parameters
Dollar -value ranges indicated pertain to each purchase (including tax, freight, handling and set up costs, if
applicable). Purchases cannot be broken into multiple purchases to avoid compliance with State statutes
and City policies.
Procurement of goods or services specifically identified and approved by Council during the budget
process are excluded from pre -approval requirements.
Any contract that extends beyond the approved budget cycle or which has continuing provisions
(indemnities) which impose obligations beyond the budget cycle must go to Council for authorization;
provided that the Mayor (or designees) shall be authorized to execute contracts with indemnity provisions
that survive expiration or termination of the contracts if the following conditions are met: (1) City Attorney
determines that the indemnity provision is in a standard form that assigns risks in a manner consistent
with the costs and purposes of the contract; and (2) the dollar value of the contract is less than $100,000.
City of Edmonds Purchasing Policy April 2017 Page 2 of 19
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9.2.b
Procurement of Products
Purchasing decisions costing $50,000 or less must be approved by the department director (or
designee). Purchases costing between $20,000 and $35,000 require at least three telephone
quotes from vendors (unless the items are from a sole source vendor), and completion of the
vendor quote form.
Purchasing decisions costing more than $35,000 but less than $50,000 must be approved by the
department director (or designees). Purchases require written quotations from, if possible, at
least three vendors (unless the items are from a sole source vendor or if only two possible
vendors can be found).
Purchasing decisions costing more than $50,000 but less than $100,000 must be approved by
the department director and the Mayor (or their designees). Purchases require written
quotations from, if possible, at least three vendors (unless the items are from a sole source
vendor or if only two possible vendors can be found).
Purchases in excess of $100,000 must be bid competitively (unless the items are from a sole
source vendor). See Bidding Requirements below. The City Council must authorize the call for
bids for a purchase estimated at $100,000 or more, as well as award the contract.
When soliciting quotes, the City will not inform a vendor of other vendors' quotes.
All quotes/bids must be awarded to the lowest responsible bidder.
Procurement of Professional Services
A. Professional, Technical, and Other Services
Professional, Technical and Other services include disciplines not specifically related to A/E
such as attorneys, computer programmers, financial analysts, bond counsels, artists,
planners, real estate appraisers, landscapers, etc.
2. Purchase of professional services requires completion of a City professional service contract
that describes services to be performed and purchase price.
The department director (or designee) must approve purchases of professional services
costing $50,000 or less, and provided funds have been budgeted is authorized to sign the
contract.
4. The department director and the Mayor (or their designees) must approve purchases of
professional services costing more than $50,000 but less than $100,000. The Mayor is
authorized to sign the contract provided funds have been budgeted.
Professional services with an estimated consultant fee of $100,000 or greater, require a
focused public solicitation to ensure the consultant has the necessary expertise. If the work
is not part of a project listed in the most current City Council Approved budget or CIP, a
summary of the public solicitation must be put on the City Council agenda for approval prior
to advertisement. The City Council must approve Professional Service contracts costing more
than $100,000, and authorize the Mayor to sign the contract.
Expertise, experience, including prior experience with the City, timeframe for completing
projects, and the value of a negotiated agreement will be considered when choosing a
consultant/firm to perform professional services.
City of Edmonds Purchasing Policy April 2017 Page 3 of 19
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9.2.b
B. Architectural, Engineering and Land Surveyor Services (A/E)
1. Procurement of A/E services will be in accordance with Chapter 39.80 RCW. The statute
requires advance notice of the need for professional services (RCW 39.80.030), evaluation of
firms' qualifications and performance (RCW 39.80.040), and negotiation with firms in
accordance with adjudged qualifications (RCW 39.80.050). A/E purchases will be coordinated
through the Public Works Department to ensure compliance with State statutes.
2. The department director (or designee) are designated authority to approve advertising
Requests for Qualifications (RFQ's) for A/E services when the estimated consultant contract
fee is $50,000 or less and to approve proceeding with procurement of A/E services using the
A/E Consultant Roster, provided funds have been budgeted by Council.
3. The department director and the Mayor (or their designees) must approve consultant
contracts when the estimated consultant contract fee is greater than $50,000, but less than
$100,000, provided funds have been budgeted. The Mayor is authorized to sign the contract.
4. Per Resolution 1155 the City utilizes the A/E consultant roster maintained by Municipal
Research and Services Center (MRSC).
Selection of an A/E consultant from the consultant roster may be made if the estimated
consultant fee is $100,000 or less.
All projects with an estimated A/E consultant fee of $100,000 or greater, and projects that are
sufficiently complex/unique will require a focused public solicitation advertised as a Request
for Qualification (RFQ's) to ensure the A/E consultant has the necessary expertise. If the
project is not listed in the City's current City Council Approved budget or CIP, a summary of
the RFQ and project details must be put on the City Council agenda for approval prior to
advertising the RFQ. The City Council must approve A/E Professional Service contracts
costing more than $100,000, and authorize the Mayor to sign the contract.
A selection panel, with a minimum of three employees, shall be used to select an A/E
consultant when the estimated consultant fee exceeds $100,000. A selection panel is
optional when the A/E consultant fee is estimated to be less than $100,000.
Purchase of A/E services require completion of a City professional service contract that
describes services to be performed and purchase price.
Grant Agreements and Grant Reimbursement Documents
The Mayor shall be authorized to execute grant agreements for capital projects where the City Council
previously authorized the project in the current Capital Improvement Program and, for growth -related
projects, where the scope of the project is substantially consistent with the project description in the
Capital Facilities Plan.
Once a grant agreement has been properly executed as provided above, the director of the department
overseeing the capital project may execute documents necessary to implement the grant agreement,
including documents necessary for the city to be reimbursed by the granting agency.
The Federal Highway Administration, through the State, sometimes authorizes Federal transportation
funding to the City of Edmonds for transportation projects. The Code of Federal Regulations, 2 CFR
200.415(a) has been revised to ensure that final fiscal reports or vouchers requesting payment under
Federal agreements must include the following certification, which, under the this policy, may be signed
by the Mayor, Director, or City Engineer, who are hereby authorized to legally bind the City for the sole
purpose of requesting reimbursement for Federally funded transportation project to terms that are
City of Edmonds Purchasing Policy April 2017 Page 4 of 19
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9.2.b
consistent with the applicable grant agreement.
"By signing this report, I certify to the best of my knowledge and belief that the report is true, complete
and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives
set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or
fraudulent information, or the omission of any material fact, may subject me to criminal, civil or
administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section
1001 and Title 31, Sections 3729-3730 and 3801-3812)."
Procurement of Public Works
RCW 39.04.010 defines public works to include all work, construction, alteration, repair or improvement
other than ordinary maintenance, executed at the cost of the City. (Most public works projects are multiple
craft, defined as more than one type of work being executed.)
1. City employees may be used to perform public works projects until the accumulated costs of public
works projects performed by them during a budget cycle meets ten percent of the City's public works
construction budget; PROVIDED that, for any public works project costing more than sixty-five thousand
dollars, if multiple crafts or trades are involved, or forty thousand dollars, if only a single craft or trade is
involved, must be bid competitively. See Bidding Requirements below.
2. Starting in January 1, 2010, the bid limits above will be sixty five thousand dollars and forty
thousand dollars, respectively.
3. Once the accumulated cost of public works project performed by City employees during a budget
cycle meets or exceeds ten percent of the City's public works construction budget, all other public works
projects must be bid competitively, regardless of estimated costs. See Bidding Requirement below.
4. Public works projects are governed by prevailing wage requirements, regardless of contract
amount.
5. Except as noted below for Small Works Roster or limited public works, a bid bond of five percent
will be required on all public works bids, and a performance bond (or retainage for public works contracts
of thirty five thousand dollars or less) will also be required pursuant to Chapter 39.08 RCW on public
works contracts.
Bidding Requirements
The competitive bid process is generally (although not exclusively) used for public works projects.
Dollar -value ranges indicated pertain to each purchase (including tax, freight, handling and set up costs, if
applicable). Purchases cannot be broken into multiple purchases to avoid compliance with State statutes
or City policies and procedures. Negotiations on bids are not permitted.
Bid Procedures
1. Authorization for Bids
Authorization to call for bids will be approved by the department director (or designee) for public
works projects estimated at less than $50,000; and by the department director and the Mayor (or their
designees) for a public works project costing more than $50,000. If the project is not included in the
current City Council Approved budget or CIP, the City Council must authorize the call for bids for a
project estimated at $100,000 or more.
2. Publication of Notice
After proper authorization, the requesting department director (or designee) will publish the
advertisement for Bids reasonably in advance of the bid submittal deadline in the official newspaper
or a newspaper of general circulation most likely to bring responsive bids.
City of Edmonds Purchasing Policy April 2017 Page 5 of 19
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9.2.b
3. Notice Contents
Notice (or advertisement) for bids should contain definite specifications and procedures for bidders to
use to estimate their bids. A bid notice for public work should include:
- project title,
- nature and scope of work or goods sought,
- where contract documents (plans and specifications) can be reviewed or obtained,
- cost, if any, to obtain a set of contract documents,
- place, date, and time that bids are due,
- place, date, and time that bids will be opened (if different from above),
- materials and equipment to be furnished by the City, if any,
- statement that a bid bond must accompany the bid for public works projects, and a
- statement that the City retains the right to reject any and all bids and to waive minor
irregularities in the bidding process.
In addition, the City may provide evaluation criteria; minimum qualification expectations; date, time,
and location of pre -bid conference (if applicable); and name, address, and telephone number of the
project contact to assist bidders in preparing responsive submittals.
4. Bid Opening
Bids are submitted to the City Clerk's Office, where they are time and date stamped and processed.
No bids will be opened prior to the predetermined date and time.
5. Report on Bids
The requesting department director will report on all bids received with a recommendation on the
lowest responsible bidder, if any, or to reject all bids.
6. Bid Award
Unless all bids are rejected, a winning bid must be awarded to the lowest responsible bidder by the
department director (or designee) for a public works project costing less than $50,000; and by the
department director and the Mayor (or their designees) for a public works project costing more than
$50,000 but less than $100,000. The City Council must award bids which exceed $100,000. The
City may choose to reject all bids for any reason.
The following shall apply to bid solicitations:
• Selection of a winning offer for products is based primarily on low bid, after factoring whenever
possible such costs as maintenance and operations over the expected period of use.
Consideration, however, may also be given for the following:
• Ability, capacity, expertise and skill of the bidder to perform the contract.
• Character, integrity, reputation, judgment, experience, and efficiency of bidder.
• Ability to perform within time specified.
• Quality of performance of previous contract(s).
• Other information having a bearing on the decision to award the contract.
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9.2.b
• Minimum qualifications must be provided to ensure respondents are reasonably qualified.
Minimum qualification requirement should be compared against the marketplace to ensure they
are not overly restrictive.
• To ensure consistency and fair process, the City will use standard forms, documents, contracts,
and terms and conditions, when practical. The Public Works & Finance Departments will maintain
templates for bid -related documents for use by departments. The City may use an evaluation
selection committee to promote an open and proper selection. The requesting department
director will appoint committee members to act in an advisory capacity.
• When practical, the City will conduct a pre -bid conference to allow a thorough discussion of the
City's expectations, intent, scope, specifications, and terms. Interested companies should be
encouraged to attend.
• Every bidder for a public works contract that is expected to cost one million dollars or more must
submit as part of the bid, or within one hour after the published bid submittal time, the names of
the subcontractors with whom the bidder, if awarded the contract, will subcontract for
performance of the work of: HVAC (heating, ventilation, and air conditioning); plumbing as
described in chapter 18.106 RCW; and electrical as described in chapter 19.28 RCW, or to name
itself for the work. The bidder shall not list more than one subcontractor for each category of work
identified, unless subcontractors vary with bid alternates, in which case the prime contract bidder
must indicate which subcontractor will be used for which alternate. Failure of bidder to submit as
part of the bid the names of such subcontractors or to name itself to perform such work or the
naming of two or more subcontractors to perform the same work shall render the bid
nonresponsive and, therefore, void.
• If no responsive bid is received on the first call the City may re -advertise and make a second call,
or without any further call, it may enter into a negotiated contract, purchase the supplies, material
or equipment or perform the work or improvement using its own employees.
Apprentice Requirements
A. Definitions.
1. "Apprentice" means an apprentice enrolled in a state -approved apprenticeship training
program.
2. "Contractor" means a person, corporation, partnership, limited liability company, or
joint venture entering into a contract with the City to construct a public work.
3. "Labor hours" refers to the total number of hours worked by workers receiving an
hourly wage who are directly employed on the site of the public work and who are subject
to state or federal prevailing wage requirements. "Labor hours" shall also include hours
worked by workers employed by subcontractors on the site of the public work, and shall
include additional hours worked as a result of a contract or project adjustment or
pursuant to an agreed -upon change order.
4. "Estimated cost" means the anticipated cost of a public work, as determined by the
City, based upon the expected costs of materials, supplies, equipment, and labor, but
excluding taxes and contingency funds.
5. "Public work" refers to all City funded construction projects that constitute a public
work pursuant to RCW 39.04.010 as now or hereafter amended and estimated to cost
$1,000,000 or more.
6. "State -approved apprenticeship training program" means an apprenticeship program
approved or recognized by the Washington State Apprenticeship and Training Council.
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9.2.b
7. "Subcontractor" means a person, corporation, partnership, limited liability company, or
joint venture that has contracted with the contractor to perform all or part of the work to
construct a public work by a contractor.
B. Apprentice utilization.
Apprentices shall be utilized for the construction of public works by contractors and
subcontractors in accordance with this section.
1. Apprenticeship utilization program goal. For public works contracts with an estimated
cost of One Million Dollars $1,000,000) or more, the Director of Public Works, or his
designee, is authorized to require that up to fifteen percent (15%) of the contract labor
hours, including contractor and subcontractor hours, be performed by apprentices.
2. Contract requirements. Contract documents for such public works construction
projects shall include provisions detailing the apprentice labor requirements.
3. Monitoring. The City will include an Apprenticeship Utilization Form for contractors to
complete when submitting their bid documents, which identifies the intended usage of
apprentices by the contractor and any subcontractors. This document will require the
identification of individual apprentices by name and Washington State apprenticeship
registration number, an estimate of the total apprentice labor hours, and the identification
of apprentice hours to be worked by minorities, women, persons with disabilities and
disadvantaged youth. This provision is not intended and shall not be used to discriminate
against any applicant for training. In addition, the City will require the submittal of an
Apprenticeship Verification Form by the contractor at the conclusion of the public works
project that will identify the actual work performed by apprentices for the contractor and
subcontractors.
4. Failure to meet utilization goal. Failure by a contractor to comply with established
apprenticeship requirements, unless otherwise adjusted or waived in writing as set forth
below, shall be deemed a breach of contract for which the City shall be entitled to all
remedies allowed by law under the contract. Failure to comply with the apprenticeship
requirements may also be considered evidence bearing on a contractor's qualification for
award of future contracts with the City.
5. Adjustment and waiver. The Director of Public Works, or his designee, may adjust or
waive the requirements of this section for a specific project at any time for the following
reasons:
(a) The demonstrated lack of availability of apprentices in specific
geographic areas;
(b) A disproportionately high ratio of material costs to labor hours, which
does not make feasible the required minimum levels of apprentice
participation;
(c) The reasonable and necessary requirements of the contract render
apprentice utilization infeasible at the required levels;
(d) In order to meet the requirement, the contractor will be forced to
displace members of its workforce;
(e) The participating contractor has demonstrated a good faith effort to
comply with the requirements of this section; and/or
Other criteria deemed appropriate that are not inconsistent with the purpose and goals of this section.
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9.2.b
Responsible Bidder Criteria
A. Mandatory responsible bidder criteria.
1. The bidder responsibility criteria set forth in this section shall be used by the Public
Works Department to establish the minimum requirements for all contractors and
subcontractors bidding on City contracts for public work (as those terms are defined in
RCW 39.04.010). The bid documents shall set forth the documentation to be submitted by
bidders to demonstrate their compliance with the mandatory responsible bidder criteria.
2. To be considered a responsible bidder and qualified to be awarded a City contract for
public work, the bidder must:
(a) At the time of bid submittal, have a certificate of registration in
compliance with chapter 18.27 RCW (contractor registration);
(b) Have a current state unified business identifier (UBI) number;
(c) If applicable, have:
(i) industrial insurance coverage for the bidder's employees
working in Washington as required in Title 51 RCW;
(ii) a state employment security department number as required
in Title 50 RCW; and
(iii) a state excise tax registration number as required in Title 82
RCW;
(d) Not be disqualified from bidding on any public works contract under
RCW 39.06.010 or RCW 39.12.065(3); and
(e) Until December 31, 2013, not have violated RCW 39.04.370 more than
one time as determined by the State Department of Labor and Industries.
3. A bidder must verify mandatory responsibility criteria for each first tier subcontractor,
and a subcontractor of any tier that hires other subcontractors must verify mandatory
responsibility criteria for each of its subcontractors. Verification shall include that each
subcontractor, at the time of subcontract execution, meets the responsibility criteria listed
in RCW 39.04.350(1) and ECC 18.00.060 and possesses an electrical contractor license,
if required by chapter 19.28 RCW, or an elevator contractor license, if required by chapter
70.87 RCW. This verification requirement, as well as the mandatory responsibility criteria,
must be included in every public works contract and subcontract of every tier.
B. Supplemental responsible bidder criteria.
1. In addition to the mandatory bidder responsibility criteria set forth in ECC 18.00.060
(A), the Public Works Department may adopt in connection with a particular project
relevant supplemental bidder responsibility criteria which the bidder must meet. Those
supplemental criteria, including the basis for evaluation and the deadlines for requesting
modification of the supplemental bidder responsibility criteria and for appealing a
determination that a low bidder is not responsible under the supplemental bidder
responsibility criteria, shall be provided in the invitation to bid or bidding documents.
2. As relevant to a particular project, supplemental bidder responsibility criteria may be
included to require that:
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9.2.b
(a) The bidder shall not owe delinquent taxes to the Washington State
Department of Revenue without a payment plan approved by the Department
of Revenue;
(b) The bidder shall not currently be debarred or suspended by the federal
government;
(c) The bidder shall have complied with minority and women's business
enterprises, disadvantaged business enterprises, or other similar utilization
requirements or goals on federally -funded public works projects with such
requirements completed by the bidder within three years of the bid submittal
date, unless there are extenuating circumstances acceptable to the City;
(d) The bidder shall not be listed as an ineligible contractor on the federal GSA
Excluded Parties List System set forth by 31 U.S.0 § 6101 and Executive
Order 13496;
(e) If bidding on a public works project subject to the apprenticeship utilization
requirements in ECC 18.00.050, the bidder:
(i) shall not have been found out of compliance with apprenticeship
requirements of ECC 18.00.050 unless otherwise excepted or waived in
writing by the Mayor or the Mayor's designee pursuant to that section for
a one-year period immediately preceding the date of the bid submittal
deadline; and
(ii) shall have complied with apprenticeship utilization goals on public works
projects having such requirements that were completed by the bidder
within a three-year period immediately preceding the date of the bid
submittal deadline, unless there are extenuating circumstances
acceptable to the City;
(f) The bidder shall not have been convicted of a crime involving bidding on a
public works contract within five years from the bid submittal deadline;
(g) The bidder's standard subcontract form shall include the subcontractor
responsibility language required by RCW 39.06.020, and the bidder shall
have an established procedure which it utilizes to validate the responsibility
of each of its subcontractors. The bidder's subcontract form shall also include
a requirement that each of its subcontractors shall have and document a
similar procedure to determine whether the sub -tier subcontractors with
which it contracts are also "responsible" subcontractors as defined by RCW
39.06.020;
(h) The bidder shall not have a record of excessive claims filed against the
retainage or payment bonds for public works projects during the previous
three years that demonstrate a lack of effective management by the bidder of
making timely and appropriate payments to its subcontractors, suppliers, and
workers, unless there are extenuating circumstances acceptable to the City;
(i) The bidder shall have successfully completed projects of a similar size and
scope as required by the contract documents for the project. In evaluating
whether projects were successfully completed, the City may check owner
references for previous projects and evaluate the owner's assessment of
bidder performance, including but not limited to quality control, safety record,
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9.2.b
timeliness of performance, use of skilled personnel, management of
subcontractors, availability of and use of appropriate equipment, compliance
with contract documents, and management of submittals process, change
orders and close-out;
(j) The bidder shall not have had any public works contract terminated for cause
by a government agency during the five year period immediately preceding
the bid submittal deadline for the project, unless there are extenuating
circumstances acceptable to the City;
(k) The bidder shall not have judgments entered by a court of law against the
bidder within five years of the bid submittal date that demonstrate a pattern of
failing to meet the terms of contracts, unless there are extenuating
circumstances acceptable to the City; and
(1) The bidder shall not have a documented pattern of prevailing wage
complaints filed against it within five years of the bid submittal date that
demonstrates a failure to pay workers prevailing wages, unless there are
extenuating circumstances acceptable to the City.
3. Supplemental bidder responsibility criteria may include any other criteria determined
by the City to be relevant to the particular project being bid, including but not limited to
the ability, capacity and skill of the bidder to perform, the experience and efficiency of the
bidder, the financial situation of the bidder, and the performance of the bidder on previous
contracts or services.
4. In a timely manner before the bid submittal deadline, a potential bidder may request
that the City modify the supplemental bidder responsibility criteria. The City must
evaluate the information submitted by the potential bidder and respond before the bid
submittal deadline. If the evaluation results in a change of the criteria, the City must
publish an addendum to the bidding documents identifying the modified criteria.
5. If the bidder fails to supply information requested concerning responsibility within the
time and manner specified in the bid documents, the City may base its determination of
responsibility upon any available information related to the supplemental criteria or may
find the bidder not responsible.
6. If the City determines a bidder to be not responsible, the City must provide, in writing,
the reasons for the determination. The bidder may appeal the determination within the
time period specified in the bidding documents by presenting additional information to the
City. The City must consider the additional information before issuing its final
determination. If the final determination affirms that the bidder is not responsible, the City
may not execute a contract with any other bidder until two business days after the bidder
determined to be not responsible has received the final determination.
7. The invitation to bid or bidding documents shall specify the times, manner and means
of communications, deadlines and determinations required by this section.
Small Works Roster
The City of Edmonds has entered into an agreement with Municipal Research and Services Center,
whereas they will maintain the Small Works Roster.
Resolution 1155, passed November 5, 2007 established a small works roster process to award public
works contracts, and is incorporated below. The Mayor (or designee) is authorized to proceed with
procurement from the Rosters, provided funds have been budgeted by Council.
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9.2.b
Use of the Small Works Roster allows the City to preclude the advertisement requirements and sealed
bidding procedures of the formal competitive process. All other bidding procedures and requirements not
in conflict remain the same.
The following small works roster procedures are established for use by the City pursuant to RCW
39.04.155:
Cost. The City need not comply with formal sealed bidding procedures for the construction,
building, renovation, remodeling, alteration, repair, or improvement of real property where the
estimated cost does not exceed Three Hundred Thousand Dollars ($300,000.00), which includes
the costs of labor, material, equipment and sales and/or use taxes as applicable. Instead, the
City may use the small works roster procedures for public works projects as set forth herein. The
breaking of any project into units or accomplishing any projects by phases is prohibited if it is
done for the purpose of avoiding the maximum dollar amount of a contract that may be let using
the small works roster process.
2. Publication. At least once a year, on behalf of the City, MRSC shall publish in a newspaper of
general circulation within the jurisdiction a notice of the existence of the roster or rosters and
solicit the names of contractors for such roster or rosters. Responsible contractors shall be
added to appropriate MRSC roster or rosters at any time that they submit a written request and
necessary records. The City may require master contracts to be signed that become effective
when a specific award is made using a small works roster.
3. Telephone or Written Quotations. The City shall obtain telephone, written or electronic
quotations (in accordance with City of Edmonds Purchasing Policies and Procedures) for public
works contracts from contractors on the appropriate small works roster to assure that a
competitive price is established and to award contracts to a contractor who meets the mandatory
bidder responsibility criteria in RCW 39.04.350(1) and any pre -establish supplementary bidder
criteria under RCW 39.04.350(2).
a) A contract awarded from a small works roster need not be advertised. Invitations for
quotations shall include an estimate of the scope and nature of the work to be performed as
well as materials and equipment to be furnished. However, detailed plans and specifications
need not be included in the invitation.
b) Quotations may be invited from all appropriate contractors on the appropriate small works
roster. As an alternative, quotations may be invited from at least five contractors on the
appropriate small works roster who have indicated the capability of performing the kind of
work being contracted, in a manner that will equitably distribute the opportunity among the
contractors on the appropriate roster. "Equitably distribute" means that the City may not favor
certain contractors on the appropriate small works roster over other contractors on the
appropriate small works roster who perform similar services.
If the estimated cost of the work is from one hundred fifty thousand dollars ($150,000) to
three hundred thousand dollars ($300,000), and the City chooses to solicit bids from at least
five, but less than all the appropriate contractors on the appropriate small works roster, the
City must notify the remaining contractors on the appropriate small works roster that
quotations on the work are being sought. The City has the sole option of determining
whether this notice to the remaining contractors is made by:
(i) publishing notice in a legal newspaper in general circulation in the area where the work
is to be done;
(ii) mailing a notice to these contractors; or
(iii) sending a notice to these contractors by facsimile or email.
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9.2.b
c) At the time bids are solicited, the City representative shall not inform a contractor of the
terms or amount of any other contractor's bid for the same project;
d) A written record shall be made by the City representative of each contractor's bid on the
project and of any conditions imposed on the bid. Immediately after an award is made, the
bid quotations obtained shall be recorded, open to public inspection, and available by
telephone inquiry.
4. Limited Public Works Process. If a work, construction, alteration, repair, or improvement
project is estimated to cost less than thirty-five thousand dollars ($35,000), the City may award
such a contract using the limited public works process provided under RCW 39.04.155(3). For a
limited public works project, the City will solicit electronic or written quotations (note: no telephone
quotations permitted) from a minimum of three contractors from the appropriate small works
roster and shall award the contract to the lowest responsible bidder as defined under RCW
39.04.010. After an award is made, the quotations shall be open to public inspection and
available by electronic request.
For limited public works projects, the City may waive the payment and performance bond
requirements of chapter 39.08 RCW and the retainage requirements of chapter 60.28 RCW,
thereby assuming the liability for the contractor's nonpayment of laborers, mechanics,
subcontractors, materialmen, suppliers, and taxes imposed under Title 82 RCW that may be due
from the contractor for the limited public works project. However, the City shall have the right of
recovery against the contractor for any payments made on the contractor's behalf.
The City shall maintain a list of the contractors contacted and the contracts awarded during the
previous 24 months under the limited public works process, including the name of the contractor,
the contractor's registration number, the amount of the contract, a brief description of the type of
work performed, and the date the contract was awarded.
5. Determining Lowest Responsible Bidder. The contract must be awarded to the contractor
submitting the lowest responsible bid, or all bids must be rejected. If all bids are rejected, the City
may call for new bids. A responsible bidder shall be a registered and/or licensed contractor who
meets the mandatory bidder responsibility criteria established by RCW 39.04.350 and any
supplementary criteria pre -established by the City.
6. Award. For contracts of $100,000 or more, the Mayor or his designee shall present all
quotations/bids and recommendation for award of the contract to the lowest responsible bidder to
the City Council for approval. For public works project contracts of less than $100,000, the Mayor
or his designee shall have the authority to award public works contracts.
7. Bond and Other Requirements. Vendors/contractors selected off the Small Works Roster are
not relieved from observing applicable legal requirements such as Bid Bond, Performance Bond,
Retainage Requirements, Prevailing Wage, Labor and Material Bonding, etc. The City may waive
bid bond for any solicitation using the Small Works Roster process, and/or performance bond for
any contract awarded using the limited public works process.
Change Orders on Public Works Construction Contracts
Approval of change orders on Public Works Construction Contracts shall be in accordance with the
following requirements:
1. City Council members shall be notified by e-mail of any change order in excess of $50,000.
2. City Council approval shall be required for:
a) any change order in excess of $100,000
b) any change order which puts the total of change orders on a project over the designated
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9.2.b
management reserve.
c) If City Council approval is required for a change order, but circumstances require a
speedier approval, the Mayor is authorized to approve the required work provided that
the change order and a written statement of the special circumstances requiring speedier
approval is placed on the next City Council agenda for review.
Reimbursement of Expenses
Travel and Meetina Expenses
Travel or training requires the requesting department director's prior approval. Expenses incurred on
authorized travel will be reimbursed as submitted on the required, itemized, Claim for Expenses form.
Receipts must be submitted with the claim form for all expenses except meals.
To qualify for reimbursement, submitted expenses must be within 30 days of incurrence, reasonable and
prudent under the circumstances, and directly relate to the conduct of City business or service.
Reimbursement for personal expenses is prohibited. Travel mileage by private vehicle is reimbursed at
the City's established rate, which is the current IRS rate.
Other Issues
Interlocal Aareements
Solicitation of bids/quotations is not required when purchases of materials, supplies, or equipment are
made under State standard contracts or similar contracts executed by and through other local
governments. The City Council must approve an interlocal agreement with the local government or State
agency after confirming that the other government or agency has complied or intends to comply with its
own statutory requirements and either (i) posted the bid or solicitation notice on a web site established
and maintained by a public agency, purchasing cooperative, or similar service provider, for purposes of
posting public notice of bid or proposal solicitations, or (ii) provided an access link on the state's web
portal to the notice.
Neither solicitation of bids/quotations nor interlocal agreement is required when purchasing materials,
supplies, or equipment from or through the United States of America or any agency thereof (RCW
39.32.070).
All internal procurement approval requirements must be observed and the process must comply with
state statutory requirements.
Sole Source Procurement
If, after conducting a good faith review of available resources, the requesting department director
determines that there is only one source of the required materials, supplies, equipment or service
(including public works), a purchase may be awarded without complying with established bid
requirements.
The requesting department will submit a written request for sole source procurement with negotiated
contract price, terms, conditions and delivery for approval. The vendor must certify that the City is getting
the lowest price offered as compared to similarly situated clients, terms and conditions. Department
directors can approve Sole Source purchases up to $50,000, the department director and the Mayor can
approve sole source purchases costing more than $50,000 but less than $100,000. Council must
approve sole source purchases costing more than $100,000. Immediately after the award of any sole
source purchase, the factual basis for awarding the same must be recorded and open to public
inspection.
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9.2.b
Special Market Conditions
The City may waive established bidding requirements if an opportunity arises to purchase favorably -
priced supplies, materials or equipment unrelated to public works projects that will be sold before the City
can conduct the bid process. The City may waive established bidding requirements and acquire any
supplies, materials, and equipment through an auction if the items can be purchased at a competitive
price.
Waiver will be authorized by the Mayor (or designee). Immediately after the award of any special market
conditions contract, the contract and the factual basis for awarding the same must be recorded and open
to public inspection.
Emergencies
In case of unforeseen circumstances beyond the control of the City that present a real and immediate
threat to the City's ability to properly perform essential functions, or to City property or the safety of
citizens and/or staff, the Mayor (or designee) can waive bid requirements to purchase supplies, materials,
equipment or services to stabilize the emergency condition. Purchases must be properly documented as
an emergency as soon as possible following the event.
Within two weeks of confirming the emergency existed, the City Council will adopt a resolution certifying
the emergency situation existed.
Record Retention Requirements
The City must maintain records sufficient to detail the history of procurement. These records will include,
but are not necessarily limited to the following: rationale for the method of procurement, selection of
contract type, contractor selection or rejection, and the basis for the contract price. All quote/bid
documents must be retained as indicated in the State of Washington Retention Schedule and be
available for public inspection.
State Minimum Bidding Requirements
On a case by case basis, the City Council may waive any requirement contained in the City's purchasing
policies and procedures as long as the result complies with applicable state laws.
Conflicts of Interest
The City will not accept donations of materials or services in return for a commitment to continue or
initiate a purchasing agreement. No employee will participate in a procurement when they are aware of a
conflict of interest, or accept gifts or gratuities from existing or potential vendors in return for a
commitment to continue or initiate a purchasing relationship. See also RCW 42.23.030 and Chapter 3.70
ECC.
The City maintains the following standards of conduct covering conflicts of interest and governing the
performance of its employees engaged in the selection, award and administration of contracts. No
employee or elected official of the City can participate in the selection, award, or administration of a
contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a
conflict of interest would arise when the employee or elected official, any member of his or her immediate
family, his or her partner, or an organization which employs or is about to employ any of the parties
indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered
for a contract. The employees and elected officials of the City must neither solicit nor accept gratuities,
favors, or anything of monetary value from contractors or parties to subcontracts. However, in accordance
with Section 10.14 of the City Personnel Policy, this requirement is waived if the benefit received is not
substantial or is of nominal value. These standards of conduct provide for disciplinary actions to be
applied for violations of such standards by employees or elected officials of the City.
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9.2.b
Employees participating in the selection, award, or administration of a contract supported by a Federal
Award must complete and sign a Conflict of Interest Disclosure Form, below in Exhibit 1.
Forms and Templates
Purchasing forms and templates may be obtained from the public directory.
Recvclables
Every effort will be made to use products made from recycled materials if such products are available, of
acceptable quality, and generally priced the same as similar, non -recycled products (Resolution 766).
a
Surplus Items
The City may acquire property from another governmental entity on mutually agreeable terms without a°
soliciting bids/quotations.
Store -Issued Charge Cards Q
M
It is sometimes necessary to use store -issued charge cards. The Department Managers will request prior a
approval from the Finance Director or designee before establishing account.
U
Purchase Cards E7
c
Purchase cards can be issued with the approval of the Finance Director. They are to be used solely for .0
City -authorized business purposes. See Credit Card Policy.
Quick Checks
c
Quick checks may be issued to avoid incurring penalties, interest, or late charges. Submit requests for ii
quick checks to the Finance Department. Quick checks will be approved by the Finance Director or
designee.
a
Departments should avoid requests for quick checks by informing vendors of invoice deadlines and
payment schedules. o
N
Early Release
0
a
Any checks requiring an early release must be approved by the Finance Director or designee.
Departments should avoid requests for early release by informing vendors of invoice deadlines and
payment schedules.
U
L
Petty Cash a
Petty cash funds cover minor disbursements. Employees may be reimbursed from petty cash funds for
authorized purchases that total less than the established, petty -cash limit. E
Budget Adjustments r
Q
Department directors (or designees) must ensure that purchases are initiated only when departmental
appropriations are sufficient to cover the anticipated cost. Expenditures that exceed departmental
appropriations require the Mayor's approval via the Budget Adjustment Request Form.
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9.2.b
Exclusive Contract Aareements
The City may enter into an exclusive contract with a vendor in order to ensure the lowest prices on goods
and/or services unrelated to architecture, engineering, land survey or public works requiring competitive
bidding. All departments must use exclusive vendor unless special circumstances such as emergencies,
vendor does not carry exact product, etc.
Expenditures of Direct or Indirect Federal Financial Assistance
Prior to contracting for goods or services which will be paid for with either direct or indirect Federal
financial assistance, where vendors have not signed a self certification, vendors must be checked against
the Excluded Parties List System to assure they have not been suspended/debarred and are prohibited
from receiving federal funds (http://www.epls.gov/). Documentation of verification must be retained and
available for audit. See related Grant and Intergovernmental Loan Policy.
Safeguard Personally Identifiable Information
The City shall take reasonable measures to safeguard protected, personally identifiable information and
other information the Federal awarding agency or pass -through entity designates as sensitive or the non -
Federal entity considers sensitive consistent with applicable Federal, state, local and tribal laws regarding
privacy and obligations of confidentiality.
Finance Committee
The Finance Committee, composed of two Council members and the Finance Director, will review and
update the City of Edmonds' purchasing and accounts payable policies and procedures, as necessary.
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9.2.b
EXHIBIT 1
City of Edmonds, WA
CONFLICT OF INTEREST DISCLOSURE FORM
FOR CITY COUNCIL MEMBERS, MAYOR, DIRECTORS, and STAFF
Name (please print)
Date Position
It is the policy of the City of Edmonds to address how issues of actual, potential and perceived conflicts of
interest involving elected officials, directors, and employees of the City should be identified, disclosed and
managed. This form is designed to identify and disclose known conflicts in an effort to properly manage them.
I have read the City of Edmonds's Conflict of Interest policy and understand that as an
employee/Elected Official of the City of Edmonds it is my obligation to act in a manner which promotes the
best interests of the City and to avoid conflicts of interest when making decisions and taking actions on
behalf of the City of Edmonds.
My answers to this disclosure form are correctly stated to the best of my knowledge and belief.
Should a possible conflict of interest arise in my responsibilities to the City of Edmonds, I recognize that I
have the obligation to notify, based on my position, the appropriate designated individual (Director, Mayor,
City Council member), and to abstain from any participation in the matter until the City of Edmonds can
determine whether a conflict exists and how that conflict shall be resolved. If any relevant changes occur
in my affiliations, duties, or financial circumstances, I recognize that I have a continuing obligation to file
an amended "Conflict of Interest Disclosure Form" with the appropriate designated department.
I understand that the information on this form is solely for use by the City of Edmonds and is
considered confidential information. Release to external parties will be only when required by law.
iSignature Date
Please complete the following questions, and submit this form to the Human Resources Director of the
City of Edmonds.
1. Are you or a member of your immediate family an officer, director, trustee, partner (general or limited),
employee or regularly retained consultant of any company, firm or organization that presently has business
dealings with the City of Edmonds or which might reasonably be expected to have business dealings with the
City of Edmonds in the coming year?
Yes No
If yes, please list the name of the company, firm or organization, the position held, and the nature of the
business which is currently being conducted with the City of Edmonds or which may reasonably be expected to
be conducted with the City of Edmonds in the coming year:
2. Do you or does any member of your immediate family have a financial interest, direct or indirect, in a
company, firm or organization which currently has business dealings with the City of Edmonds or which may
reasonably be expected to have such business dealings with the City of Edmonds in the coming year?
Yes No
If yes, please list the name of the company, firm or organization, the nature of the interest and the name of the
person holding the interest, and the nature of the business which is currently being conducted with the City of
Edmonds or which may reasonably be expected to be conducted with the City of Edmonds in the coming year:
City of Edmonds Purchasing Policy April 2017 Page 19 of 19
Packet Pg. 172
9.2.b
EXHIBIT 1
3. Do you or does any member of your immediate family have a financial or personal interest in an entity in
which the City of Edmonds has a financial or other vested interest.
Yes No
If yes, please provide details below:
4. Have you or an immediate family member accepted gifts, gratuities, lodging, dining, or entertainment
that might reasonably appear to influence your judgment or actions concerning the business of the City of
Edmonds?
Yes No
If yes, please provide details below:
5. Do you have any other interest or role in a firm or organization, where that interest or relationship might
reasonably be expected to create an impression or suspicion among the public having knowledge of your acts
that you engaged in conduct in violation of your trust as a trustee, officer, Director or staff member?
Yes No
If yes, please provide details below:
Please add additional pages as needed.
If any material changes to the responses provided on this disclosure form occur, the trustee, officer or employee
is required to update the information on this form in writing, and submit the update to the City of Edmonds
Human Resources Director.
Form reviewed by:
Remedial Action(s) to be taken:
The City of Edmonds will follow-up on all recommended actions to ensure compliance.
City of Edmonds Purchasing Policy April 2017 Page 19 of 19
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9.3
City Council Agenda Item
Meeting Date: 09/12/2017
Long-range Financial Planning Committee Presentation of Revised Reserve Policy (15 min.)
Staff Lead: {Type Name of Staff Lead)
Department: Administrative Services
Preparer: Scott James
Background/History
Mayor Earling formed the Long-range Financial Planning (LRFP) Committee with the purpose of drafting
a long-range financial plan for the City. The work of the Committee is led by the Finance Director and its
membership includes three citizens, three Councilmembers and City staff.
As part of the long-range financial plan (Plan) development, a key component includes the City's Reserve
Policy. The LRFP Committee reviewed the City's current Reserve Policy (attached) in conjunction with
what financial impacts the last recession had on the City. The goal of this review was to determine if the
levels of fund balances were appropriate or needed changing to better mitigate the dramatic head count
and service reductions the City experienced during the last recession.
To educate ourselves on determining the appropriate levels of fund balance the City should have, we
studied best practices offered by GFOA, MRSC and looked at how other cities are handling their reserve
levels. The LRFP Committee also reviewed the attached Historical Trend Charts, which led us to believe
that the City should start preparing now, well in advance of the next economic downturn to refine the
City's Reserve Policy to better position the City to deal with the next downturn.
The LRFP Committee considered all this information from MRSC, GFOA, and our own experience from
the last downturn and came up with these initial recommendations to amend the City's Reserve Policy:
1. Change the basis for determining the fund reserves from General Fund Revenues to the General
Fund's Annual Adopted Operating Budgeted Expenditures. The reasoning for this change is
GFOA's recommendation: "...The choice of revenues or expenditures as a basis of comparison
may be dictated by what is more predictable in a government's particular circumstances."
2. Change the level of fund balance for the Contingency Reserve Fund from a range of 8% - 16% to
16% of the General Fund's Annual Adopted Operating budgeted expenditures. Change the level
of fund balance for the Risk Management Reserve Fund from 2% to 1% of the General Fund's
Annual Adopted Operating budgeted expenditures. Establish a new Operating Reserve within
the General Fund where the new reserve will equal 8% of the General Fund's Annual Adopted
Operating budgeted expenditures. Combined these three reserves will have 25% or
approximately three months of General Fund Expenditures.
3. The amended policy includes a process to build, maintain and replenish the reserves.
4. The amended policy includes trigger points for using the reserves.
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9.3
5. This is the LRFP Committees first draft and we will incorporate Finance Committee feedback in
the next draft
This is the LRFP Committees first draft of revising the City's Reserve Policy and we look forward to
incorporating Finance Committee feedback in the next draft. Specifically, the LRFP Committee would
like input from the Finance Committee on whether we should include a discussion on the GAAP reserves
and ask about cash levels these reserves should contain.
Staff Recommendation
Review Amended policy, provide feedback and recommendation.
Narrative
<Type or insert text here>
Attachments:
Reserve Policy
Draft City of Edmonds Fund Balance Reserve Policies
Packet Pg. 175
9.3.a
Subject: Reserve Policy
CITY OF EDMONDS
RESERVE POLICY
Original Policy Date: N/A
Originating Department: Finance Division Last Revision Date: N/A
1.0 PURPOSE:
To establish a Reserve Policy for the City which is capable of addressing the various types
(categories) of the City's operating and restricted use funds. The objectives of this Policy are
to:
(i) provide a clear understanding of the goals and objectives of reserve establishment,
(ii) offer guidance and limitations regarding the establishment, use and replenishment of City
reserves, and
(iii) establish a process for periodic reporting and review of City reserves.
2.0 ORGANIZATION AFFECTED:
All City funds.
3.0 REFERENCES:
4.0 GENERAL FUND RESERVE POLICY:
The General Fund is used to account for all general expenditures of the City not
specifically levied or collected for other City funds, and for expenditures related to providing
general services by the City. For the purpose of this policy and as it applies to the General
Fund only, the City will establish a Contingency Reserve Fund with a minimum balance of 8%
of annual General Fund revenues. At no time, however, shall the balance in the Contingency
Reserve Fund fall below 8% unless specifically waived by the City Council because of an
unforeseen emergency. The City shall maintain a targeted balance of 16% of annual General
Fund revenues.
Triggers:
Budget/Forecasted Downturn of X% in Next Budget Cycle
Natural Disater
Acts of Terrorism
4.1 If actual expenditures in the General Fund are less than budgeted expenditures, and the
General Fund does not end the year at a deficit, at least 5% of the difference between
actual revenue and actual expenditures will revert to the Contingency Reserve Fund and
may then be re -appropriated at the discretion of the City Council.
4.2 The City will annually direct a minimum of 5% of sales tax receipts from new
construction (NAICS Industry Classification Code 23) to the Contingency Reserve
Fund, up to $100,000 per year.
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9.3.a
4.3 Total annual transfers to the Contingency Reserve Fund shall not be more than 125% of
the amounts calculated in Sections 4.0, 4.1 and 4.2 above. Once funded up to the 16%
target, there shall be no limitation on the maximum annual contribution to the
Contingency Reserve Fund.
4.4 Use of Contingency Reserve Fund — To the extent that there is an imbalance in the
General Fund between budgeted revenues and budgeted expenditures, City Council and
administration will strive to address the imbalance first with revenue increases,
expenditure reductions, or a combination of the two. Use of the Contingency Reserve
Fund is a one-time, non -recurring funding source. If an imbalance in the General Fund
occurs that can not be addressed with additional revenues or expenditure reductions, a
multiyear plan shall be developed to address the imbalance concurrently with the
planned reserve draw down of the Contingency Fund. The implementation of the
replenishment plan will be done in accordance with the guidelines below (see
"Replenishment of Reserves"). A planned draw down of the fund's reserves should:
(i) not exceed 50% of the balance in the Contingency Reserve Fund, and
(ii) not reduce the reserve below 4% of annual General Fund revenues.
4.5 Replenishment of Reserves — The following criteria will be used to restore the
Contingency Reserve Fund based upon the remaining fund balance compared to the
minimum reserve guideline:
(i) If the reserves are drawn down by 25-50% of reserve fund balance, then a
budgetary plan shall be implemented to return the reserve level to between 75%
and 100% of the minimum balance over a 5 to 7 year period.
(ii) If the reserves are drawn down by 10-25% of reserve fund balance, then the
budgetary plan to restore the reserve shall be structured over a 3 to 5 year period.
(iii) If the reserves are drawn down by 0-10% of reserve fund balance, then a solution
to replenish to at least the minimum shall be structured over a 1 to 3 year period.
4.6 Annual Status Reporting and Periodic Review — Annually, after presentation of the
City's Comprehensive Annual Financial Report, the Finance Director will prepare and
present an updated Reserve Level Status report by August 1 st of the following year. At
least every five years, the Mayor, based on advice from the Finance Director, will ask
the City Council to reaffirm or revise this policy, including the percentages established
herein.
5.0 RISK MANAGEMENT RESERVE POLICY:
5.1. The City shall maintain a Risk Management Reserve Fund dedicated to mitigation of
the risk of loss arising from potential claims and lawsuits against the City for general
liability purposes as well as claims resulting from natural disasters such as earthquakes.
Amounts not needed for current or estimated future claims will be made available along
with the Contingency Reserve Fund in Section 4 for unanticipated expenditures or
significant declines in actual revenue versus budgeted revenue.
5.2. The Risk Management Reserve Fund shall be set at 2% of annual General Fund
revenues. The City shall reach the target of 2% no later than fiscal year 2014.
5.3. Legal claims expenses incurred below the City's insurance deductible amounts will be
paid for out of the Risk Management Reserve Fund. Uninsured legal claim expenses
will also be deducted from the Risk Management Reserve Fund.
5.4. Use of the Risk Management Reserve Fund — A draw down of the fund's reserves
should:
2
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9.3.a
(i) not exceed 50% of the balance in the Risk Management Reserve Fund, and
(ii) not reduce the reserve below 0.5% of annual General Fund revenues. Council may
grant exceptions to this limitation on draw down of reserves at its discretion. Any
exception granted will be adopted as part of the City's annual budgeting process.
5.5. Replenishment of Reserves — The following criteria will be used to restore the Risk
Management Reserve Fund based upon the remaining fund balance compared to the
minimum reserve guideline:
(i) If the reserves are drawn down by 25-50% of reserve fund balance, then a
budgetary plan shall be implemented to return the reserve level to between 75%
and 100% of the minimum balance over a 3 to 5 year period.
(ii) If the reserves are drawn down by 10-25% of reserve fund balance, then the
budgetary plan to restore the reserve shall be structured over a 2 to 3 year period.
(iii) If the reserves are drawn down by 0-10% of reserve fund balance, then a solution
to replenish to at least the minimum shall be structured over a 1 to 2 year period.
5.6. The City Council may, at their discretion and as necessary, transfer funds between the
Contingency Reserve Fund and the Risk Management Reserve Fund. Once the two
reserve funds are fully funded up to the minimum levels as established within this
policy, at no time will the combined balances of both funds decline below 8% of annual
General Fund revenues without adopting of a replenishment plan.
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9.3.b
City of Edmonds
Draft Fund Balance Reserve Policy
C. 109\3
Draft Fund Balance Reserve Policy
September 2017
Packet Pg. 179
9.3.b
City of Edmonds
Draft Fund Balance Policy
PURPOSE:
To establish Fund Balance Reserve Policies and Procedures for the General Fund, the
Risk Management Fund and the Contingency Reserve Fund as establishing, maintaining
and setting conditions of use of fund balance reserves are a necessary component of the
City's overall financial management strategy and a key factor in external agencies'
measurement of the City's financial strength.
A. General Policy
The City shall maintain reserves required by law, ordinance and/or bond
covenants.
All expenditures drawn from reserve accounts shall require prior Council
approval unless previously authorized by the City Council for expenditure within
the City's annual budget.
If reserves and/or fund balances fall below required levels as set by this policy,
the City shall include within its annual budget a plan to restore reserves and/or
fund balance to the required levels.
All reserves will be presented in the City's annual budget.
B. Level of Fund Balance
Establishing the appropriate level of fund balance for each fund will help assure
adequate resources for cash flow needs are available to mitigate short-term effects
of revenue shortages and enable the City to deal with unforeseen emergencies or
changes in economic condition.
The City will establish a General Fund Operating Reserve within the General
Fund in an amount equal to 8% of the General Fund's Annual Adopted Operating
budgeted expenditures. If it is determined that the 8% reserve is not adequate, the
Finance Director shall propose an amendment to these policies.
The City will establish a Contingency Reserve Fund and shall maintain a reserve
equal to 16% of the General Fund's Annual Adopted Operating budgeted
expenditures. If it is determined that the 16% reserve is not adequate, the Finance
Director shall propose an amendment to these policies.
The City will establish a Risk Management Reserve Fund and shall maintain a
reserve equal to I % of the General Fund's Annual Adopted Operating budgeted
expenditures. Specifically, the Risk Management Reserve Fund is dedicated to
mitigation of the risk of loss arising from potential claims and lawsuits against the
City for general liability purposes as well as claims resulting from natural
disasters such as earthquakes. Amounts not needed for current or estimated future
claims will be made available along with the Contingency Reserve Fund in
2
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9.3.b
City of Edmonds
Draft Fund Balance Policy
Section 4 for unanticipated expenditures or significant declines in actual revenue
versus budgeted revenue. If it is determined that the 1 % reserve is not adequate,
the Finance Director shall propose an amendment to these policies.
C. Building and Maintaining Fund Balance Levels
If actual expenditures in the General Fund are less than budgeted expenditures,
and the General Fund does not end the year at a deficit, at least 5% of the
difference between actual revenue and actual expenditures will revert to the
Contingency Reserve Fund and may then be re -appropriated at the discretion of
the City Council.
The City will annually direct a minimum of 10% of sales tax receipts from new
construction (NAICS Industry Classification Code 23) to the Contingency
Reserve Fund, up to $150,000 per year based on prior year collections.
Once funded up to the target reserve balances, there shall be no more
contributions to the reserve balances.
D. Setting Conditions When And How The Balances Could Be Expended
Conditions of use of the Contingency Reserve Fund — To the extent that there is
an imbalance in the General Fund between budgeted revenues and budgeted
expenditures, City Council and administration will strive to address the imbalance
first with revenue increases, expenditure reductions, or a combination of the two.
Use of the Contingency Reserve Fund is a one-time, non -recurring funding
source. If an imbalance in the General Fund occurs that cannot be addressed with
additional revenues or expenditure reductions, a multiyear plan shall be developed
to address the imbalance concurrently with the planned reserve draw down of the
Contingency Fund. The implementation of the replenishment plan will be done in
accordance with the guidelines below (see "Replenishment of Reserves"). A
planned draw down of the fund's reserves should not reduce the reserve below
4% of annual General Fund revenues.
The following are trigger points which may result in the use of the General Fund
Reserve or the Contingency Reserves:
1. Unexpected economic changes or recessionary periods;
2. Major unplanned expenditures the City could face as a result of landslides,
earthquake or other disasters;
3. Material decreases in State Shared Revenues.
Use of the Risk Management Reserves Fund fund balance are intended to:
1. Provide funds to pay legal claims expenses incurred below the City's
insurance deductible amounts.
Packet Pg. 181
9.3.b
City of Edmonds
Draft Fund Balance Policy
2. Uninsured legal claim expenses may also be deducted from the Risk
Management Reserve Fund.
3. Use of the Risk Management Reserve Fund — A draw down of the fund's
reserves should: not reduce the reserve below 0.5% of annual General
Fund revenues. Council may grant exceptions to this limitation on draw
down of reserves at its discretion. Any exception granted will be adopted
as part of the City's annual budgeting process.
E. Replenishment of Contingency Reserves Fund —
1. If the reserves are drawn down by 25-50% of reserve fund balance, then a
budgetary plan shall be implemented to return the reserve level to between
75% and 100% of the minimum balance over a 5 to 7 year period.
2. If the reserves are drawn down by 10-25% of reserve fund balance, then
the budgetary plan to restore the reserve shall be structured over a 3 to 5
year period.
3. If the reserves are drawn down by 0-10% of reserve fund balance, then a
solution to replenish to at least the minimum shall be structured over a 1 to
3 year period.
F. Replenishment of the Risk Management Reserve Fund —
1. If the reserves are drawn down by 25-50% of reserve fund balance, then a
budgetary plan shall be implemented to return the reserve level to between
75% and 100% of the minimum balance over a 3 to 5 year period.
2. If the reserves are drawn down by 10-25% of reserve fund balance, then
the budgetary plan to restore the reserve shall be structured over a 2 to 3
year period.
3. If the reserves are drawn down by 0-10% of reserve fund balance, then a
solution to replenish to at least the minimum shall be structured over a 1 to
2 year period.
G. Annual Status Reporting and Periodic Review — Annually, after presentation of
the City's Comprehensive Annual Financial Report, the Finance Director will
prepare and present an updated Reserve Level Status report by August 1 st of the
following year. At least every five years, the Mayor, based on advice from the
Finance Director, will ask the City Council to reaffirm or revise this policy,
including the percentages established herein.
H. The City Council may, at their discretion and as necessary, transfer funds between
the General Fund, the Contingency Reserve Fund and the Risk Management
Reserve Fund.
2
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9.3.b
Definitions
Fund Balance
Materiality
Annual Adopted Operating budgeted expenditures =
City of Edmonds
Draft Fund Balance Policy
5
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10.1
City Council Agenda Item
Meeting Date: 09/12/2017
Review of the Legislative Assistant/Administrative Assistant Position Description (20 min.)
Staff Lead: {Type Name of Staff Lead}
Department: City Clerk's Office
Preparer: Linda Hynd
Background/History
With the vacancy in this position it is an opportune time to review the position description and make
any adjustments necessary to it prior to advertising and recruitment of potential candidates.
Staff Recommendation
N/A
Narrative
Once the Committee has reviewed this description the full council will review and approve it.
Attachments:
Council Legis.-Exec. Asst. Description
Packet Pg. 184
10.1.a
City of
EDMONDS
Washington
LEGISLATIVE /EXECUTIVE ASSISTANT
Scope of Work/Position Duties
Department:
Council
Pay Grade:
$30.00 - $33.00 per hour
Bargaining Unit:
None
Status:
Contract position
Revised Date:
February 2016
Reports To:
Council President
POSITION PURPOSE: Provides public contact and complex clerical/administrative and research support to the
Council. Plans and performs complex administrative office coordination to assure smooth, timely and efficient
office operations for the department or assigned office; researches, collects, analyzes and compiles data and
information for inclusion in reports; maintains records, files and budgets related to departmental operations,
programs and expenditures.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by ali
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
Legislative Aide
• Researches, collects and analyzes background data on pending legislative matters as requested.
• Schedules meetings for Council and individual Council members; prepares agenda memos for Council. o
• Attends Council meetings, prepares requested reports, minutes, agendas, correspondence and other Q-
materials as appropriate and according to decisions and approved actions. y
• Assists Council President in drafting budget and planning of various Council events and functions
0
including coordinating arrangements for meeting facilities, equipment and refreshments as appropriate; };
coordinates management of legislative priorities with Council President. y
• Coordinates and prepares press releases for Council as requested and/or various community relations. Q
• Plans and performs complex administrative office coordination; relieves the Council President of X
technical clerical and administrative duties having Council -wide. w
Completes PSR's for the department, enters payroll into Eden for the department and processes 6• Council accounts payables. J
• Performs various administrative duties including answering telephones and greeting visitors; provides
information in person or on the telephone or refers to appropriate department personnel; opens, screens
and routes mail. o
• Maintains calendars for relating to Council events as requested; schedules appointments and
conferences; assists with travel reservations and vehicle check -in and checkout for Council as
requested.
• Composes, prepares and types a variety of correspondence, memos, reports and other materials and
proofreads materials to assure accuracy and completeness.
Legislative/Executive Assistant April 2016
Packet Pg. 185
10.1.a
SCOPE OF WORK/POSITION DUTIES
Legislative/Executive Assistant
• Organizes and coordinates office functions, activities and communications; assures efficient workflow
and office operations.
• Must be able to work independently under direction of Council President to complete assignments.
Maintains accurate financial records and files pertaining to departmental expenditures, budget balances
and operations; prepares status reports, charts and other documents as requested; prepares and
coordinates purchase of office supplies, equipment and other expenditures.
• Manages and Maintains all records as required by State and Federal law: including, but not limited to.
records related to City Elections, and records pertaining to State audit requirements.
• Provides staff support and administrative assistance to boards and committees; prepares reports,
agendas, correspondence and other materials as appropriate and according to decisions and approved
actions.
• Manages and maintains website for Council and provide website support/administration for Council and
any Council -related assigned boards, committees, groups and/or events.
• Operates and maintains the Council video recording equipment and camera operation including:
running the camera systems recording Council meetings and redistributing Council meeting records.
• Manages and programs content as directed for the City's cable channels (21/39).
• Maintains files and records related to Council activities/business and retains and purges records as
needed under the Washington State records retention and archiving rules.
• Operates office machines including: computers, copiers, calculators, fax machines, use of recording
equipment for Tuesday night Council meetings and other equipment as assigned.
• Performs a variety of special duties, projects or activities of the Council Office
Required Knowledge of:
• City organization, procedures, federal and state laws.
• Administrative functions and operations of a City government.
• Legislative processes, research methods, data collection and statistical analysis.
• Accurate, lawful, and efficient record -keeping techniques.
• Budget monitoring and control including proficient skills in mathematics.
• Interpersonal skills using tact, patience and courtesy.
• Principles of customer service and public relations.
• Proper telephone etiquette.
• Effective oral and written communication principles and practices.
• Modern office procedures, methods, and equipment including computers and computer applications and
software programs sufficient to perform assigned work.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
Required Skill in:
• Computer applications to include Microsoft Office Suite (such as Word, Excel, Outlook, PowerPoint,
etc.).
• Tracking and researching legislative bills.
• Assisting in the management of workload items for 7 Council members who may have, at times,
competing interests
• Performing technical clerical and administrative duties having department -wide impact.
■ Planning and performing technical administrative office coordination duties.
• Maintaining records, files, and information in compliance with laws, policies and procedures.
• Interpreting, applying and explaining rules, regulations, policies, procedures and laws.
• Must be able to meet required deadlines for legislative/administrative duties/assignments.
Legislative/Executive Assistant April 2016
Packet Pg. 186
10.1.a
SCOPE OF WORK/POSITION DUTIES
Legislative/Executive Assistant
• Successfully meeting schedules and time lines.
• Preparing a variety of reports, logs, records and files related to assigned activities.
• Maintaining confidentiality of sensitive information, including confidentiality between staff and Council
members; working confidentially with discretion.
• Being flexible and able to work with diverse personalities.
• Researching a variety of subjects and presenting information in an efficient, accurate manner.
• Utilizing personal computer software programs and other relevant software affecting assigned work.
• Working with diverse interest groups with potentially competing priorities.
• Establishing and maintaining effective working relationships with elected officials, staff (other
departments), management, vendors, outside agencies, community groups and the general public.
• Meeting schedules and time lines and ability to work independently.
• Communicating effectively verbally and in writing including public relations and customer service.
MINIMUM QUALIFICATIONS:
Education and Experience:
Any combination equivalent to: graduation from high school including or supplemented by course work in
political science, business administration, office management, office administration or related field and three
years of increasingly responsible administrative office support experience including research work. Previous
work experience in a legislative environment and/or role preferred.
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
• Office environment.
• Constant interruptions.
• The employee may be required to work some evenings (Tuesday night Council meetings) and
occasional weekends for Council events as necessary
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Reading and understanding a variety of materials.
• Operating/using a computer keyboard and other office equipment.
■ Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, kneeling or crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting up to 20 lbs.
Hazards:
• Contact with angry or potentially upset individuals
Incumbent Signature:
Date:
Legislative/Executive Assistant
April 2016
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10.1.a
SCOPE OF WORK/POSITION DUTIES
Legislative/Executive Assistant
Department Head:
Date:
Legislative/Executive Assistant April 2016
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10.2
City Council Agenda Item
Meeting Date: 09/12/2017
Indigenous Peoples Day Resolution (10 min)
Staff Lead: Patrick Doherty
Department: Community Services
Preparer: Patrick Doherty
Background/History
The Edmonds Diversity Commission has been discussing a proposal for the City to proclaim that the
second Monday in October be recognized as both Columbus Day and Indigenous Peoples Day starting
this year. Columbus Day is observed as a federal holiday, established by order of President Roosevelt in
1937, and is officially recognized by some cities and states around the country on the second Monday of
October, although is not an official City of Edmonds holiday. Columbus Day provides an opportunity to
reflect on the colonization of North America by Europeans and the development over the past 500-plus
years of a unique, diverse and complex civilization unlike that of other parts of the world. However, it is
recognized that the European colonization of North America also led to the suppression, forced
assimilation, and genocide of Indigenous Peoples and their cultures. For this reason many cities in the
nation, including Lynnwood, Seattle, Bainbridge Island, Spokane and Yakima in Washington, and Boston,
Los Angeles, Portland and other national cities, have designated the second Monday in October as
Indigenous Peoples Day.
Staff Recommendation
Forward to City Council Regular Agenda of 9/12/17 for approval.
Narrative
At its meeting of September 6, 2017 the Edmonds Diversity Commission unanimously approved a draft
Resolution (attached here) that would recognize the second Monday in October as both Columbus Day
and Indigenous Peoples Day in the City of Edmonds. In addition to the traditional recognition of
Columbus's arrival in the Americas and the European colonization of this country, this accompanying
recognition of Indigenous Peoples allows for a more balanced representation of our region's cultural
history and constitutes a small act of restitution for the hardships endured by Indigenous Peoples since
the onset of European colonization of the Americas.
Attachments:
DRAFT INDIGENOUS PEOPLES DAY final draft
Packet Pg. 189
10.2.a
RESOLUTION NO.
A RESOLUTION DECLARING THAT THE SECOND
MONDAY IN OCTOBER WILL BE KNOWN AS BOTH
COLUMBUS DAY AND INDIGENOUS PEOPLES DAY
IN THE CITY OF EDMONDS.
WHEREAS, Columbus Day is observed as a federal holiday, established by order of
President Roosevelt in 1937, and is officially recognized by some cities and states around
the country on the second Monday of October, although is not an official City of Edmonds
holiday; and
WHEREAS, Columbus Day provides an opportunity to reflect on the colonization of
North America by Europeans and the development over the past 500-plus years of a
unique, diverse and complex civilization unlike that of other parts of the world; and
WHEREAS, the European colonization of North America also led to the suppression,
forced assimilation, and genocide of Indigenous Peoples and their cultures; and
WHEREAS, Indigenous Coast Salish peoples, including Tulalip, Suquamish,
Stillaguamish, Lummi, and other tribes, inhabited the Puget Sound region that
encompasses the shorelands and uplands of Edmonds for thousands of years, using the
area now known as Edmonds to harvest salmon, shellfish and land -based resources,
WHEREAS, Indigenous Peoples of the Puget Sound region enjoyed and exhibited a
rich, diverse culture and enduring spirit that continues to be present and celebrated to this
day in Edmonds and throughout the region; and
WHEREAS, Indigenous culture is enshrined in sovereign tribal nations throughout
the region, memorialized in case law that recognizes historic fishing and water rights, and
is celebrated and recounted in the statewide "Since Time Immemorial" curriculum required
since 2015 in the public schools; and
WHEREAS, the City of Edmonds values the historic and contemporary
contributions made to this community by all our region's past and present Indigenous
Peoples; and
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WHEREAS, Indigenous Peoples' Day was first proposed in 1977 by a delegation of
Native Nations to the United Nations sponsored International Conference on
Discrimination Against Indigenous Populations in the Americas; and
WHEREAS, in 2011 the Affiliated Tribes of Northwest Indians, representing 59
Tribes from Washington, Oregon, Idaho, Northern California, Western Montana and some
Alaskan Tribes, passed resolution #11-57:"Support to Change Columbus Day (2nd Monday
of October) to Indigenous Peoples' Day"; and
WHEREAS, other cities and states around the nation, including such regional
jurisdictions as Lynnwood, Seattle, Bainbridge Island, Spokane and Yakima, have acted to
proclaim the second Monday in October as Indigenous Peoples Day; and
WHEREAS, the celebration of Columbus Day represents only a part of the history of
this country's and region's cultural evolution; and
WHEREAS, officially recognizing Indigenous Peoples on the second Monday of
October would help provide a more balanced representation of our region's cultural
history and constitute a small act of restitution for the hardships endured by Indigenous
Peoples since the onset of European colonization of the Americas; and
WHEREAS, the residents and elected leaders of the City of Edmonds embrace an
open and affirming community that celebrates diversity and rejects oppression of minority
peoples, including Indigenous Peoples; and
WHEREAS, the City of Edmonds is committed to promoting respect for, and
understanding of, the region's indigenous community, their long history, and their
continuing contribution to contemporary society.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EDMONDS, AND THE MAYOR CONCURRING, THAT:
Section 1. The second Monday in October, currently recognized as a federal holiday known
as Columbus Day, will also be known in the City of Edmonds as Indigenous Peoples Day.
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Section 2. The City Council and Mayor encourage residents, businesses, organizations and
public institutions in Edmonds also to memorialize and celebrate Indigenous Peoples on
the second Monday of October.
Section 3. The City Council and Mayor encourage residents, businesses, organizations and
public institutions in Edmonds to take steps to acquire a more complete and balanced
history of this continent's and region's development since the arrival of European settlers,
including an understanding of the contributions made by Indigenous Peoples, together
with the hardships and sacrifices endured by Indigenous Peoples.
RESOLVED this day of September, 2017,
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED:
MAYOR, DAVID 0. EARLING
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