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2017-10-17 City Council - Full Agenda-1996
4 a 7. u� Of EYMo�o Agenda .' Edmonds City Council n Hy° COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 OCTOBER 17, 2017, 7:00 PM CALL TO ORDER/FLAG SALUTE ROLL CALL APPROVAL OF THE AGENDA PRESENTATIONS 1. Domestic Violence Awareness Month (5 min.) 2. Introduction of New Franchise for Verizon -MCI (15 min.) 3. Presentation on the Snohomish County PUD Renewable Energy Program (30 min.) AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS APPROVAL OF THE CONSENT AGENDA Approval of Council Special Meeting Minutes of October 10, 2017 Approval of Council Meeting Minutes of October 10, 2017 3. Approval of claim checks and wire payment. 4. Acknowledge the receipt of Claims for Damages from Jenny Murphy (amount undetermined), Delores Bjorback (amount undetermined), Burger King (amount undetermined), and Ramon Ramos Tinoco ($150,000.00). 5. August 2017 Monthly Financial Report 6. Permit Software System Professional Services Agreement (PSA) and Budget Approval 7. Critical Area Ordinance Section 23.40.220(c)(8)(a) - Select Vegetation Removal 8. SR-524 Speed Reduction 9. Utility Easements for existing utilities within the Providence/Verdant Health & Swedish/Stevens Campus 10. Authorization for Mayor to approve recording of a public pedestrian easement along Edmonds Way adjacent to 10032 Edmonds Way 11. Authorize Parks and Recreation Department to dispose of surplus equipment PUBLIC HEARING 1. Public Hearing to consider the Historic Preservation Commission's Recommendation regarding the eligibility of the Gerdon House located at 209 Caspers Street for listing on the Edmonds Register of Historic Places (10 min.) 8. ACTION ITEMS 1. Closed Record Review of Planning Board's recommendation regarding rezone of property located at 9601 Edmonds Way from Westgate Mixed Use (WMU) to Community Business - Edmonds Way (BC-EW) (30 min.) Edmonds City Council Agenda October 17, 2017 Page 1 2. Planning Board Recommendation to Change the Comprehensive Plan Land Use Designation for Properties at 9111 and 9107-236th St. SW from Single Family Urban 1 (SFU1) to Edmonds Way Corridor (EWC) (20 min.) 3. Fishing Pier Rehabilitation Project (15min) 9. STUDY ITEMS 1. Introduction to Low Impact Development Code Integration (15 min.) 2. 2018 Budget Presentations (60 Minutes) 10. REPORTS ON COUNCIL COMMITTEES 1. Council Committee Reports (10 min.) 11. MAYOR'S COMMENTS 12. COUNCIL COMMENTS 13. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(1). 14. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION. ADJOURN Edmonds City Council Agenda October 17, 2017 Page 2 4.1 City Council Agenda Item Meeting Date: 10/17/2017 Domestic Violence Awareness Month (5 min.) Staff Lead: Mayor Earling Department: Mayor's Office Preparer: Carolyn LaFave Background/History Domestic Violence Awareness Month (DVAM) evolved from the "Day of Unity" held in October 1981 and conceived by the National Coalition Against Domestic Violence. The intent was to connect advocates across the nation who were working to end violence against women and their children. The Day of Unity soon became an entire week devoted to a range of activities conducted at the local, state, and national level. The activities conducted were as varied and diverse as the program sponsors but had common themes: Mourning those who have died because of domestic violence Celebrating those who have survived Connecting those who work to end violence These three themes remain a key focus of DVAM events today. In October 1987, the first Domestic Violence Awareness Month was observed. That same year marks the initiation of the first national domestic violence toll -free hotline. In 1989, the U.S. Congress passed Public Law 101-112 designating October of that year as National Domestic Violence Awareness Month. Staff Recommendation Narrative Week Without Violence is part of a global movement to end violence against women and girls with YWCAs across the country and around the world. At YWCA, we know that not all violence is acknowledged or responded to equally. That's why, for more than 20 years, YWCA has set aside one week in October as a Week Without Violence. Join us from October 16 to 20 as we hold events, share information and stories, advocate, and more with a common goal in mind: together, we can end gender - based violence. Attachments: DVAM Proclamation 2017 Packet Pg. 3 O ���L�Ltlll�•l.L lL��l City of Edmonds # Office of the Mayor DOMESTIC VIOLENCE AWARENESS MONTH WHEREAS, October is National Domestic Violence Awareness Month and the third week in October is the YWCA Week Without Violence; and WHEREAS, domestic violence is a pattern of physical, emotional, verbal, and/or sexual abuse, which includes, but is not limited to, threats, intimidation, isolation, and/or financial control. Domestic Violence is an intentional pattern of behavior that is used by one person as a means to harm and take power and control over another person in the context of a dating, family, roommate or caretaker relationship; and WHEREAS, domestic violence is an epidemic affecting all communities, regardless of age, socioeconomic status, educational background, race, ethnicity, religion, national origin, ability, sexual orientation, or gender; and WHEREAS, 1 in 3 women and 1 in 4 men in the U.S. have been victims of some form of domestic violence; and WHEREAS, many drivers of domestic violence, including poverty and low educational attainment, affect communities of color in greater proportions because of the underlying effects of structural and institutional racism; and WHEREAS, communities of color - and indeed all marginalized populations - have unique cultural identities, accordingly, the responses and approaches to domestic violence will be sensitive and respectful to these preferences while continuing to enforce mandatory state laws in reference to domestic violence related crimes; and WHEREAS, the City of Edmonds is committed to a professional response to incidents of domestic violence in our region, and we greatly value the contributions made by organizations such as YWCA Seattle I King Snohomish that provide resources to victims and community awareness campaigns; NOW, THEREFORE, I, David 0. Earling, Mayor of the City of Edmonds, in honor of the women, children and men who are or have been victims, do hereby proclaim October 2017 as Domestic Violence Awareness Month and the third week of October YWCA Week Without Violence in Edmonds and call upon public officials, educators, businesses, communities, volunteers, and all the people of Edmonds, Washington to observe this week and this month, and to join together to end violence in our community. 1 David O. Earling, Mayor October 17, 2017 Packet Pg. 4 4.2 City Council Agenda Item Meeting Date: 10/17/2017 Introduction of New Franchise for Verizon - MCI (15 min.) Staff Lead: Jeff Taraday, City Attorney Department: City Clerk's Office Preparer: Scott Passey Background/History None. Staff Recommendation Review the franchise and ask questions about it. Narrative Verizon-MCI is seeking a franchise primarily to lay fiber optic cable in city right-of-way. This is a different business than Verizon Wireless. The granting of a franchise is a legislative matter to be approved by the city council. The city council has discretion to exercise regarding the terms of the franchise, but the discretion is not unlimited. Federal and state law may apply to certain aspects of this franchise. A Verizon representative will be present to answer questions about the business and the proposed installation. Of note, the franchise does require that all the wires be placed underground. It has a five yearterm. Attachments: 2017-09-21 Verizon - MCI franchise - clean Packet Pg. 5 4.2.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, GRANTING TO MCIMETRO ACCESS TRANSMISSION SERVICES CORP. D/B/A VERIZON ACCESS TRANSMISSION SERVICES, A DELAWARE CORPORATION, A NON-EXCLUSIVE FRANCHISE TO INSTALL, OPERATE, AND MAINTAIN A TELECOMMUNICATIONS SYSTEM IN, ON, OVER, UPON, ALONG, AND ACROSS THE PUBLIC RIGHTS -OF -WAY OF THE CITY OF EDMONDS, WASHINGTON, PRESCRIBING CERTAIN RIGHTS, DUTIES, TERMS, AND CONDITIONS WITH RESPECT THERETO, ESTABLISHING AN EFFECTIVE DATE. WHEREAS, MCImetro Access Transmission Services Corp. d/b/a Verizon Access Transmission Services, has requested that the City grant it the right to install, operate, and maintain a telecommunications system within the public ways of the City, which system shall not include antennae and support structures except for pedestals and small GPS antennae; and WHEREAS, the City Council has found it desirable for the welfare of the City and its residents that such a non-exclusive franchise be granted to MCImetro Access Transmission Services Corp. d/b/a Verizon Access Transmission Services; and WHEREAS, the City Council has the authority under state law to grant franchises for the use of its streets and other public properties; and WHEREAS, the City is willing to grant the rights requested subject to certain terms and conditions, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Definitions. For the purposes of this Franchise, the following terms, phrases, words, and abbreviations shall have the meanings ascribed to them below. When not inconsistent with the context, words used in the present tense include the future tense, words in the plural number include the singular number, and words in the singular number include the plural number. a. "Affiliate" means an entity which owns or controls, is owned or controlled by, or is under common ownership with the Franchisee. b. "City" means the City of Edmonds, Washington. C. "Communication Service" shall mean any telecommunications services, telecommunications capacity, or dark fiber, provided by the Franchisee using its Facilities, Packet Pg. 6 4.2.a either directly or as a carrier for its subsidiaries, Affiliates, or any other person engaged in Communication Services, including, but not limited to, the transmission of voice, data or other electronic information, facsimile reproduction, burglar alarm monitoring, meter reading and home shopping, or other subsequently developed technology that carries an electronic signal over fiber optic cable. Communication Service shall also include: (i) non - switched, dedicated and private line, high capacity transmission services to firms, businesses and institutions within the City; and (ii) internet access services to residents, firms, businesses and institutions within the City. However, Communications Services shall not include the provision of cable television, open video, or similar services, as defined in the Communications Act of 1934, as amended, for which a separate franchise would be required. d. "Facilities" shall mean Franchisee's telecommunications system constructed and operated within the City's Public Ways, and shall include all cables, wires, conduits, ducts, pedestals, and any associated converter, equipment, or other facilities within the City's Public Ways, designed and constructed for the purpose of providing Communication Service, provided that facilities shall not include antennae and support structures except for pedestals and small GPS antennae. e. "FCC" means the Federal Communications Commission, or any successor governmental entity hereto. f. "Franchise" shall mean the initial authorization, or renewal thereof, granted by the City, through this Ordinance, or a subsequently adopted Ordinance, which authorizes construction and operation of the Franchisee's Facilities for the purpose of offering Communication Service. g. "Franchisee" means MCImetro Access Transmission Services Corp. d/b/a Verizon Access Transmission Services, a Delaware Corporation, or the lawful successor, transferee, or assignee thereof. h. "Person" means an individual, partnership, association, joint stock company, trust, corporation, or governmental entity. i. "Public Way" shall mean the surface of, and any space above or below, any public street, highway, freeway, bridge, path, alley, court, boulevard, sidewalk, parkway, lane, drive, circle, or other public right-of-way, including, but not limited to, public utility easements, utility strips, or rights -of -way dedicated for compatible uses and any temporary or permanent fixtures or improvements located thereon now or hereafter held by the City in the Service Area, which shall entitle the City and the Franchisee the use thereof for the purpose of installing, operating, repairing, and maintaining the Facilities. Public Way shall also mean any easement now or hereafter held by the City within the Service Area for the purpose of public travel, or for utility or public service use dedicated for compatible uses, and shall include other easements or rights -of -way, which within their proper use and meaning entitle the City and the Franchisee to the use the Service over the Facilities. 2 Packet Pg. 7 4.2.a j. "Service Area" means the present municipal boundaries of the City, and shall include any additions thereto by annexation or other legal means. Section 2. Authority Granted. The City hereby grants to the Franchisee, its heirs, successors, legal representatives, and assigns, subject to the terms and conditions hereinafter set forth, the right, privilege, and authority to utilize the Public Ways of the City for construction and operation of the Franchisee's Facilities and to acquire, construct, operate, maintain, replace, use, install, remove, repair, reconstruct, inspect, sell, lease, transfer or to otherwise utilize in any lawful manner, all necessary equipment and facilities thereto for Franchisee's Facilities, and to provide Communication Service. Section 3. Construction Permits Required. A. Prior to site -specific location and installation of any portion of its Facilities within a Public Way, the Franchisee shall apply for and obtain a Construction Permit pursuant to ECDC Chapter 18.60. In addition to any criteria set forth in ECDC Chapter 18.60, the City Engineer shall apply the following criteria in the issuance or denial of a Construction Permit application: Whether the Franchisee has received all requisite licenses, certificates, and authorizations from applicable federal, state, and local agencies with jurisdiction over the activities proposed by the Franchisee; 2. Whether there is sufficient capacity in the Public Ways to accommodate the Franchisee's proposed Facilities; 3. The capacity of the Public Ways to accommodate additional utility, cable, and Facilities if the Construction Permit is granted; 4. The damage or disruption, if any, of public or private Facilities, utilities, improvements, service, travel or landscaping if the Construction Permit is granted; 5. The public interest in minimizing the cost and disruption of construction within the Public Ways; and 6. The availability of alternate routes and/or locations for the proposed Facilities. B. Unless otherwise provided in said Permit and except for emergency repairs, the Franchisee shall give the City at least 48 hours' notice of the Franchisee's intent to commence work in the Public Ways. The Franchisee shall file plans or maps with the City showing the proposed location of its Facilities and pay all duly established permit and inspection fees associated with the processing of the permit. In no case shall any work commence within any Public Way without said Permit, except as otherwise provided in this Franchise. Packet Pg. 8 4.2.a Section 4. Grant Limited to Occupation. Nothing contained herein shall be construed to grant or convey any right, title, or interest in the Public Ways of the City to the Franchisee, nor shall anything contained herein constitute a warranty of title. Section 5. Term of Franchise. The term of this Franchise shall be for a period of five (5) years from the date of acceptance as set forth in Section 31 (Acceptance), unless sooner terminated. This Franchise shall not renew unless and until the City and Franchisee reach agreement on a renewal and said agreement is approved by ordinance of the City Council. In the event that agreement cannot be reached, this Franchise shall terminate at the end of the then current term. Nothing in this Section prevents the parties from reaching agreement on renewal earlier than the time periods indicated. If Franchisee requests renewal of this Franchise, then during the period that the parties are conducting good faith discussions concerning renewal, this Franchise shall not terminate in the event the term of this Franchise as set forth in this Section 5 expires, PROVIDED THAT the request for renewal must occur prior to the expiration date to take advantage of this continuation provision. Section 6. Non -Exclusive Grant. This Franchise shall not in any manner prevent the City from entering into other similar agreements or granting other or further franchises in, under, on, across, over, through, along or below any of said Public Ways of the City. However, the City shall not permit any such future franchisee to physically interfere with the Franchisee's Facilities and any such rights shall be granted pursuant to applicable law. In the event that such physical interference or disruption occurs, the City Engineer may assist the Franchisee and such subsequent franchisee in resolving the dispute. Further, this Franchise shall in no way prevent or prohibit the City from using any of its Public Ways or affect its jurisdiction over them or any part of them, and the City shall retain power to make all necessary changes, relocations, repairs, maintenance, establishment, improvement, dedication of the same as the City may deem fit, including the dedication, establishment, maintenance, and improvement of all new Public Ways, all in compliance with this Franchise. Section 7. Relocation of Facilities. A. The Franchisee agrees and covenants, to protect, support, temporarily disconnect, relocate, or remove from any Public Way any portion of its Facilities when so required by the City Engineer by reason of traffic conditions, public safety, dedications of new Public Ways and the establishment and improvement thereof, widening and improvement of existing Public Ways, street vacations, freeway construction, change or establishment of street grade, or the construction of any public improvement or structure by any governmental agency acting in a governmental capacity; provided that the Franchisee shall in all cases have the privilege to temporarily bypass, in the authorized portion of the same public way upon approval by the City Engineer, any section of cable or any other facility required to be temporarily disconnected or removed. B. Upon the reasonable request of the City Engineer and in order to facilitate the design of City street and right-of-way improvements, the Franchisee agrees to, at its sole cost and expense, locate, and if reasonably determined necessary by the City, to excavate and expose portions of its Facilities for inspection so that the location of same may be taken into account in the improvement design, PROVIDED that, Franchisee shall not be required to excavate and expose M Packet Pg. 9 4.2.a it's Facilities unless the Franchisee's as -built plans and maps of its Facilities submitted pursuant to Section 9 (Maps and Records) of this Franchise are reasonably determined by the City Engineer to be inadequate for purposes of this paragraph. The decision to relocate said Facilities in order to accommodate the City's improvements shall be made by the City Engineer upon review of the location and construction of the Franchisee's Facilities. C. If the City Engineer determines that the project necessitates the relocation of the Franchisee's then existing Facilities, the City shall: 1. Within a reasonable time, which shall be no less than 30 days, prior to the commencement of such improvement project, provide the Franchisee with written notice requiring such relocation. Provided, however, that in the event an emergency posing a threat to public safety, health or welfare, or in the event of an emergency beyond the control of the City and which will result in severe financial consequences to the City, the City shall give the Franchisee written notice as soon as practicable; and 2. Provide the Franchisee with copies of information for such improvement project and a proposed location for the Franchisee's Facilities so that the Franchisee may relocate its Facilities in other Public Ways in order to accommodate such improvement project. 3. The Franchisee shall complete relocation of its Facilities at no charge or expense to the City so as to accommodate the improvement project at least 10 days prior to commencement of the project. In the event of an emergency as described herein, the Franchisee shall relocate its Facilities within the time period specified by the City Engineer. D. The Franchisee may, after receipt of written notice requesting a relocation of its Facilities, submit to the City written alternatives to such relocation. The City shall evaluate such alternatives and advise the Franchisee in writing if one or more of the alternatives are suitable to accommodate the work, which would otherwise necessitate relocation of the Facilities. If so requested by the City, the Franchisee shall submit additional information to assist the City in making such evaluation. The City shall give each alternative proposed by the Franchisee full and fair consideration, within a reasonable time, so as to allow for the relocation work to be performed in a timely manner. In the event the City ultimately determines that there is no other reasonable alternative, the Franchisee shall relocate its Facilities as otherwise provided in this Section. E. The provisions of this Section shall in no manner preclude or restrict the Franchisee from making any arrangements it may deem appropriate when responding to a request for relocation of its Facilities by any person or entity other than the City, where the Facilities to be constructed by said person or entity are not or will not become City -owned, operated or maintained Facilities; provided, that such arrangements do not unduly delay a City construction project. F. The Franchisee will indemnify, hold harmless, and pay the costs of defending the City against any and all claims, suits, actions, damages, or liabilities for delays on City construction 5 Packet Pg. 10 4.2.a projects caused by or arising out of the failure of the Franchisee to relocate its Facilities in a timely manner; provided, that the Franchisee shall not be responsible for damages due to delays caused by the City or circumstances beyond the reasonable control of the Franchisee. G. The cost and expenses associated with relocation of the Franchisee's Facilities shall be the responsibility of the Franchisee unless the Franchisee had paid for the installation or relocation cost of the same Facilities within the past five years. Notwithstanding any other provision of this Ordinance, in the event of a conflict between this Ordinance and the provisions of applicable state law, the provisions of the applicable state law shall control. H. In the event that the City orders the Franchisee to relocate its Facilities for a project which is primarily for private benefit, the private party or parties causing the need for such project shall reimburse the Franchisee for the cost of relocation in the same proportion as their contribution to the cost of the project. In the event of an unforeseen emergency that creates a threat to the public safety, health, or welfare, the City may require the Franchisee to relocate its Facilities at its own expense, any other portion of this Section notwithstanding. Section 8. Undergrounding of Facilities. Consistent with ECDC Chapter 18.05, all of Franchisee's facilities shall be placed underground. Section 9. Maps and Records. After construction is complete, the Franchisee shall provide the City with accurate copies of as -built plans and maps in a form and content prescribed by the City Engineer. These plans and maps shall be provided at no cost to the City, and shall include hard copies and digital copies in a format specified by the City Engineer. Section 10. Work in Public Ways. A. During any period of relocation, construction, or maintenance, all surface structures, if any, shall be erected and used in such places and positions within said Public Ways and other public properties so as to interfere as little as possible with the free passage of traffic and the free use of adjoining property. The Franchisee shall at all times post and maintain proper barricades and comply with all applicable safety regulations during such period of construction as required by the ordinances of the City or the laws of the state of Washington, including RCW 39.04.180 for the construction of trench safety systems. B. During the progress of the work, the Franchisee shall not unnecessarily obstruct the passage or proper use of the Public Ways, and all work by the Franchisee in any area covered by this Franchise and as described in this Section shall be performed in accordance with City of Edmonds Public Works Construction Standards and warranted for a period of one year. C. The City may require the Franchisee in its construction, relocation, or placement of ducts or conduits within the Public Ways to provide the City with additional ducts or conduits and related structures necessary to access the same. The terms and conditions under which additional ducts and/or conduits shall be provided shall be consistent with Section 070 (Relocation of Communications System) of RCW Chapter 35.99. 0 Packet Pg. 11 4.2.a D. The Franchisee shall cooperate with the City and all other persons with authority from the City to occupy and use the Public Ways of the City in coordination of construction activities and joint trenching projects. By February I't of each calendar year, the Franchisee shall provide the City with a schedule of its proposed construction activities for that calendar year in, around, or that may affect the Public Ways of the City. The Franchisee shall also meet with the City and other grantees, franchisees, permittees, and users of the Public Ways of the City annually, or as determined by the City, to schedule and coordinate construction activities. The City Engineer shall coordinate all construction locations, activities, and schedules to minimize public inconvenience, disruption, or damage to the Public Ways of the City. E. Consistent with RCW Chapter 35.99, the Franchisee may, on an annual basis, file notice with the City Clerk and the City Engineer of its desire to receive notices related to public improvement projects within the Public Ways of the City. In the event that the Franchisee is mailed such a notice and fails to coordinate installation or construction of its Facilities with the public improvement project, the City Engineer may deny the Franchisee's construction permit application for those portions of any of the Franchisee's construction projects which seek to disrupt the surface of any said street for a period of up to five years, as reasonably determined by the City Engineer for the purpose of protecting the City's investment in said public improvement projects. In the alternative, the City Engineer may require the Franchisee to fully restore the surface and sub -surface areas of such street to the condition that it was in immediately after completion of the public improvement project. F. If either the City or the Franchisee shall at any time after installation of the Facilities plan to make excavations in area covered by this Franchise and as described in this Section, the party planning such excavation shall afford the other, upon receipt of written request to do so, an opportunity to share such an excavation. PROVIDED THAT: 1. Such joint use shall not unreasonably delay the work of the party causing the excavation to be made or unreasonably increase its costs; 2. Such joint use shall be arranged and accomplished on terms and conditions satisfactory to both parties; and 3. Either party may deny such request for safety reasons or if their respective uses of the trench are incompatible. Section 11. Restoration after Construction. The Franchisee shall, after installation, construction, relocation, maintenance, removal, or repair of its Facilities within the Public Ways, restore the surface of said Public Ways and any other City -owned property that may be disturbed by the work, to at least the same condition the Public Way or City -owned property was in immediately prior to any such installation, construction, relocation, maintenance, or repair, reasonable wear and tear excepted. The Public Works Department shall have final approval of the condition of such Public Ways and City -owned property after restoration, all in accordance with the Edmonds Municipal Code and Public Works Construction standards. All survey monuments which are to be disturbed or displaced by such work shall be referenced and restored, as per WAC 332-120, as the same now exists or may hereafter be amended, and all pertinent federal, state and 7 Packet Pg. 12 4.2.a local standards and specifications. The Franchisee agrees to promptly complete all restoration work and to promptly repair any damage caused by such work to the Public Ways or other affected area at its sole cost and expense according to the time and terms specified in the Construction Permit issued by the City all in accordance with the applicable provisions of the Edmonds Municipal Code, as the same now exists or as it may hereafter be amended or superseded. All work and restoration by the Franchisee pursuant to this Section shall be performed in accord with City of Edmonds Public Works Construction standards and warranted for a period of one year. Section 12. Emergency Work — Permit Waiver. In the event of any emergency in which any of the Franchisee's Facilities located in, above, or under any Public Way break, are damaged, or if the Franchisee's construction area is otherwise in such a condition as to immediately endanger the property, life, health, or safety of any individual, the Franchisee shall immediately take the proper emergency measures to repair its Facilities, to cure or remedy the dangerous conditions for the protection of property, life, health, or safety of individuals without first applying for and obtaining a permit as required by this Franchise. However, this shall not relieve the Franchisee from the requirement of notifying the City of the emergency work and obtaining any permits necessary for this purpose as promptly as reasonably possible after the emergency work. The Franchisee shall notify the City by telephone immediately upon learning of the emergency and shall apply for all required permits not later than the second succeeding day during which the Edmonds City Hall is open for business. Section 13. Dangerous Conditions, Authority for City to Abate. Whenever construction, installation, or excavation of the Facilities authorized by this Franchise has caused or contributed to a condition that appears to substantially impair the lateral support of the adjoining Public Way, street, or public place, or endangers the public, street utilities, or City -owned property, the City Engineer may reasonably require the Franchisee, at the Franchisee's own expense, to take action to protect the public, adjacent public places, City -owned property, streets, utilities, and Public Ways. Such action may include compliance within a reasonably prescribed time. In the event that the Franchisee fails or refuses to promptly take the actions directed by the City, or fails to fully comply with such directions, or if emergency conditions exist which require immediate action, the City may enter upon the property and take such actions as are necessary to protect the public, the adjacent streets, utilities, Public Ways, to maintain the lateral support thereof, or actions regarded as necessary safety precautions; and the Franchisee shall be liable to the City for the reasonable costs thereof. Section 14. Recovery of Costs. The Franchisee shall be subject to all permit fees associated with activities undertaken through the authority granted in this Franchise or under the laws of the City. Where the City incurs costs and expenses for review, inspection, or supervision of activities undertaken through the authority granted in this Franchise or any ordinances relating to the subject for which a permit fee is not established, the Franchisee shall reimburse the City directly for any and all reasonable costs, after receipt of an itemized bill. In addition to the above, the Franchisee shall promptly reimburse the City for any and all reasonable costs the City incurs in response to any emergency involving the Franchisee's Facilities, after receipt of an itemized bill. Packet Pg. 13 4.2.a The time of City employees shall be charged at their respective rate of salary, including overtime if applicable, plus benefits and a reasonable overhead. All billings will be itemized as to specifically identify the costs and expenses for each project for which the City claims reimbursement. The billing may be on an annual basis, but the City shall provide the Franchise with the City's itemization of costs at the conclusion of each project for information purposes. Provided, however, that this Section shall not be construed to allow the City to invoice Franchisee for costs incurred during the processing of Franchisee's initial franchise application to the extent that such costs were covered by application fees paid to the City pursuant to a fee schedule duly established by the City. Section 15. Consideration. Pursuant to RCW 35.21.860, the City is precluded from imposing a fee on a "telephone business" as defined in RCW 82.04.065 or a service provider for use of the right-of-way, except for certain authorized costs and expenses or any applicable tax authorized by RCW 35.21.865. This Franchise is premised upon the City and Franchisee's understanding that the activities proposed by the Franchisee constitute a "telephone business" or Franchisee is acting as a service provider in its use of the City Public Way. If state law is changed or clarified to indicate that Franchisee is not a "telephone business" or service provider, as referenced above, then the City may provide notice to Franchisee that a new Franchise must be agreed to within a year of the notice to continue operating under the Franchise. As such, the rights granted under this Franchise are not conditioned upon payment of compensation in addition to reimbursement for costs and expenses as set forth in Section 14 (Recovery of Costs) herein, payment of the cost recovery fees as set forth by the City and payment of any applicable local utility tax applicable to Franchisee's operations. The City hereby reserves its right to impose a fee on the Franchisee, to the extent authorized by law, for purposes other than to recover its administrative expenses, if the Franchisee's operations are not those of a "telephone business" as defined in RCW 82.04.065, if the Franchisee's operations are now those of a telephone business and change in the future, or if statutory prohibitions on the imposition of such fees are removed. The City also reserves its right to require that the Franchisee obtain a separate agreement for its change in use, which agreement may include provisions intended to regulate the Franchisee's operations, as allowed under applicable law. Notwithstanding any other provision of this Ordinance, nothing in this Ordinance is intended to alter, amend, modify, reduce or expand the taxes and fees that may lawfully be assessed on Franchisee's business activities under this Ordinance pursuant to applicable law. Section 16. Indemnification and Waiver. A. Franchisee hereby releases, covenants not to bring suit and agrees to indemnify, defend and hold harmless the City, its officers, employees, agents and representatives from any and all claims, costs, judgments, awards or liability to any person arising from injury, sickness, or death of any person or damage to property: For which the negligent acts or omissions of Franchisee, its agents, servants, officers or employees in performing the activities authorized by this Franchise are the proximate cause; 2. By virtue of the Franchisee's exercise of the rights granted herein; 0 Packet Pg. 14 4.2.a 3. By virtue of the City permitting Franchisee use of the City's Public Ways or other public property; 4. Based on the City's inspection or lack of inspection of work performed by Franchisee, its agents and servants, officers or employees in connection with work authorized on the Public Ways or property over which the City has control pursuant to this Franchise or pursuant to any other permit or approval issued in connection with this Franchise; 5. Arising as a result of the negligent acts or omissions of Franchisee, its agents, servants, officers or employees in barricading, instituting trench safety systems or providing other adequate warnings of any excavation, construction, or work upon the Public Ways, in any Public Way, or other public place in performance of work or services permitted under this Franchise. B. The provisions of Subsection A of this Section shall apply to claims by Franchisee's own employees and the employees of the Franchisee's agents, representatives, contractors, and subcontractors to which Franchisee might otherwise be immune under Title 51 RCW. This waiver of immunity under Title 51 RCW has been mutually negotiated by the parties hereto, and Franchisee acknowledges that the City would not enter into this Franchise without Franchisee's waiver thereof. C. Inspection or acceptance by the City of any work performed by the Franchisee at the time of completion of construction shall not be grounds for avoidance of any of these covenants of indemnification. Provided that Franchisee has been given prompt written notice by the City of any such claim, said indemnification obligations shall extend to claims which are not reduced to a suit and any claims which may be compromised with Franchisee's consent prior to the culmination of any litigation or the institution of any litigation. Franchisee shall control the defense of any claim under which it is providing indemnification, and the City has the right to participate in the defense of any such claim, and has the right to approve any settlement or other compromise of any such claim, provided that Franchisee shall not be liable for such settlement or other compromise unless it has consented thereto. D. In the event that Franchisee refuses the tender of defense in any suit or any claim, said tender having been made pursuant to this Section, and said refusal is subsequently determined by a court having jurisdiction (or such other tribunal that the parties shall agree to the matter), to have been a wrongful refusal on the part of the Franchisee, then Franchisee shall pay all of the City's costs for defense of the action, including all reasonable expert witness fees, reasonable attorney's fees, the reasonable costs of the City, and reasonable fees of recovering under this Subsection. E. The obligations of Franchisee under the indemnification provisions of this Section shall apply regardless of whether liability for damages arising out of bodily injury to persons or damages to property were caused or contributed to by the City, its officers, agents, employees or contractors except to the extent that such claims, actions, damages, costs, expenses, and attorney's 10 Packet Pg. 15 4.2.a fees were caused by the sole negligence or any willful, malicious, or criminal act on the part of the City, its officers, agents, employees or contractors. In the event that a court of competent jurisdiction determines that this Franchise is subject to the provisions RCW 4.24.115, the parties agree that the indemnity provisions hereunder shall be deemed amended to conform to said statute and liability shall be allocated as provided therein. E. Notwithstanding any other provisions of this Section, Franchisee assumes the risk of damage to its Facilities located in the Public Ways and upon City -owned property from such activities conducted by the City, its officers, agents, employees and contractors, except to the extent any such damage or destruction is caused by or arises from the sole negligence or any willful, malicious, or criminal act on the part of the City, its officers, agents, employees or contractors. Franchisee releases and waives any and all such claims against the City, its officers, agents, employees or contractors. Franchisee further agrees to indemnify, hold harmless and defend the City against any claims for damages, including, but not limited to, business interruption damages and lost profits, brought by or under users of Franchisee's Facilities as the result of any interruption of service due to damage or destruction of Franchisee's Facilities caused by or arising out of activities conducted by the City, its officers, agents, employees or contractors, except to the extent any such damage or destruction is caused by or arises from the sole negligence or any willful or malicious actions on the part of the City, its officers, agents, employees or contractors. Section 17. Insurance. The Franchisee shall procure and maintain insurance against claims for injuries to persons or damages to property which may arise from or in connection with the exercise of the rights, privileges and authority granted hereunder to the Franchisee, its agents, representatives or employees. The Franchisee shall provide to the City, for its inspection, an insurance certificate including the City as an additional insured as its respective interests may appear under this Agreement on the commercial general liability and commercial automobile liability prior to the commencement of any work or installation of any Facilities pursuant to this Franchise. Such insurance certificate shall evidence: A. Commercial general liability insurance, written on an occurrence basis, including contractual liability coverage, with limits of $5,000,000 per occurrence for bodily injury and property damage, B. Commercial Automobile liability covering all owned, non -owned and hired vehicles with a combined single limit of $3,000,000.00 each accident for bodily injury and property damage. C. Worker's compensation within statutory limits and employer's liability insurance with limits of $1,000,000.00 each accident/disease/policy limit. The liability insurance policies required by this Section shall be maintained by the Franchisee throughout the term of this Franchise, and such other period of time during which the Franchisee is operating without a Franchise hereunder, or is engaged in the removal of its Facilities. Payment of deductibles and self -insured retentions shall be the sole responsibility of the Franchisee. The commercial general liability insurance required by this Section shall contain a clause stating that the coverage shall apply separately to each insured against whom a claim is made or suit is brought. The Franchisee's insurance shall be primary insurance with respect to the 11 Packet Pg. 16 4.2.a City. Any insurance maintained by the City shall be in excess of the Franchisee's insurance and shall not contribute with it. Upon receipt of notice from its insurer(s) Franchisee shall provide the city with thirty (30) days prior written notice of cancellation. Franchisee shall obtain and furnish to the City replacement insurance certificate(s) meeting the requirements of this Section Section 18. Abandonment and Removal of the Franchisee's Facilities. Upon the expiration, termination, or revocation of the rights granted under this Franchise, the Franchisee shall remove all of its Facilities from the Public Ways of the City within 90 days of receiving notice from the City Engineer. Provided, however, that the City may permit the Franchisee's improvements to be abandoned in place in such a manner as the City may prescribe. Upon permanent abandonment, and Franchisee's agreement to transfer ownership of the Facilities to the City, the Franchisee shall submit to the City a proposal and instruments for transferring ownership to the City. Any such Facilities which are not permitted to be abandoned in place which are not removed within ninety (90) days of receipt of said notice shall automatically become the property of the City. Provided, however, that nothing contained within this Section shall prevent the City from compelling the Franchisee to remove any such Facilities through judicial action when the City has not permitted the Franchisee to abandon said Facilities in place. Section 19. Construction Bond. Before undertaking any of the work, installation, improvements, construction, repair, relocation or maintenance authorized by this Franchise, the Franchisee shall furnish a street repair or sidewalk bond written by a corporate surety acceptable to the City equal to at least 125% of the estimated cost of restoring the Public Ways of the City to the pre -construction condition required by Section 11 (Restoration after Construction) of this Franchise. Said bond shall be required to remain in full force until 60 days after completion of the construction of Grantee's Facilities and other improvements from the Public Ways of the City, and said bond, or separate bond acceptable to the City, shall warrant all such restoration work for a period of one year. In the event that a bond issued to meet the requirements of this Section is canceled by the surety, after proper notice and pursuant to the terms of said bond, Franchisee shall, prior to expiration of said bond, be responsible for obtaining a replacement bond which complies with the terms of this Section. Section 20. Modification. The City and the Franchisee hereby reserve the right to alter, amend or modify the terms and conditions of this Franchise upon the written agreement of both parties to such alteration, amendment or modification. Said modifications shall be approved by the City by ordinance and accepted by the Franchisee consistent with Section 31 (Acceptance) hereof. Section 21. Forfeiture and Revocation. A. This Franchise may be terminated for failure by Franchisee to comply with the material provisions hereof and other provisions of the Edmonds Municipal Code. In addition to termination, the City may impose lesser sanctions, including, but not limited to, monetary penalties, for violation of this Franchise in accordance with the terms of the Franchise herein. 12 Packet Pg. 17 4.2.a B. If the City has reason to believe that Franchisee is in violation of this Franchise or other provisions of the Edmonds Municipal Code, the following procedures shall be followed by the City: 1. The City shall provide Franchisee with a detailed written notice, by certified mail, detailing the violation, the steps necessary to cure such violation, and a reasonable time period within which the violation must be cured. Within thirty days (30) thereafter, Franchisee shall respond demonstrating that no violation occurred, that any problem has been corrected, or with a proposal to correct the problem within a specified period of time. 2. Franchisee may request an extension of time to cure an alleged violation if construction is suspended or delayed by the City, or where unusual weather, natural consequences (e.g., earthquakes, floods, etc.), extraordinary acts of third parties, or other circumstances which are reasonably beyond the control of Franchisee delay progress, provided that Franchisee has not, through its own actions or inactions, contributed to the delay. The amount of additional time allowed will be determined by the City. The extension of time in any case shall not be greater than the extent of the actual non-contributory delay experienced by Franchisee. 3. If said response is not satisfactory to City, the City may declare Franchisee to be in default, with written notice, by certified mail, to Franchisee. Within ten business days after notice to Franchisee, Franchisee may deliver to the City a request for a hearing before the City Council. If no such request is received, the City may declare the Franchise terminated for cause or impose lesser sanctions. 4. If Franchisee files a timely written request for a hearing, such hearing shall be held within thirty (30) days after the City's receipt of the request therefor. Such hearing shall be open to the public and Franchisee and other interested parties may offer written and/or oral evidence explaining or mitigating such alleged non-compliance. Within ten days after the hearing, the City Council, on the basis of the record, will make the determination as to whether there is cause for termination, whether the Franchise will be terminated, or whether lesser sanctions should be imposed. The City Council may in its sole discretion fix an additional time period to cure violations. If the deficiency has not been cured at the expiration of any additional time period or if the City Council does not grant any additional period, the City Council may by resolution declare the Franchise to be terminated and forfeited or impose lesser sanctions. 5. If Franchisee appeals revocation and termination, such revocation may be held in abeyance pending judicial review by a court of competent jurisdiction, provided the Franchisee is otherwise in compliance with this Franchise. In any such appeal, Franchisee shall be responsible for the costs of preparing and filing the City's administrative record with the Court and such costs shall be paid prior to the City's filing thereof. C. In the event that the City elects to impose monetary penalties upon the Franchisee for failure to comply with the material provisions of this Franchise, said penalties shall be assessed at five hundred ($500.00) per day, per violation, for each day beyond thirty (30) days that Franchisee has been in violation. 13 Packet Pg. 18 4.2.a D. Monetary penalties may be assessed retroactive to the date that notification was provided to Franchisee in such cases where Franchisee has been non -responsive in correcting the violation or in the case of flagrant violations. If payment of any penalty is delinquent by three (3) months or more, the City may: (1) require partial or total forfeiture of any performance bond or other surety posted by Franchisee; (2) terminate this Franchise; and/or (3) commence a civil action in a court of competent jurisdiction to collect said penalty. E. Franchisee shall not be deemed to be in default, failure, violation, or non- compliance with any provision of this Franchise where performance was rendered impossible due to materially, substantially, and reasonably to an act of God, fire, flood, storm, or other element or casualty, theft, war, disaster, strike, lock -out, boycott, prevailing war or war preparation, or bona fide legal proceedings, beyond the control of Franchisee. Section 22. City Ordinances and Regulations. Nothing herein shall be deemed to direct or restrict the City's ability to adopt and enforce all necessary and appropriate ordinances regulating the performance of the conditions of this Franchise, including any valid ordinance made in the exercise of its police powers in the interest of public safety and for the welfare of the public. The City shall have the authority at all times to control by appropriate regulations the locations, elevation, manner or construction and maintenance of any Facilities by the Franchisee, and the Franchisee shall promptly conform with all such regulations, unless compliance would cause the Franchisee to violate other requirements of the law. Section 23. Survival. All of the provisions, conditions, and requirements of this Franchise shall be in addition to any and all other obligations and liabilities the Franchisee may have to the City at common law, by statute, or by contract. The provisions, conditions, and requirements of Sections 7, Relocation of Facilities; 8, Undergrounding of Facilities; 10, Work in Public Ways; 11, Restoration after Construction; 13, Dangerous Conditions, Authority for City to Abate; 16, Indemnification and Waiver; 17, Insurance; and 18,Abandonment and Removal of the Franchisee's Facilities, shall survive the expiration or termination of this Franchise, and any renewals or extensions thereof and remain effective until such time as the Franchisee removes its Facilities from the Public Ways, transfers ownership of said Facilities to a third party, or abandons said System in place, all as provided herein. All of the provisions, conditions, regulations and requirements contained in this Franchise shall further be binding upon the heirs, successors, executors, administrators, legal representatives and assigns of the Franchisee and all privileges, as well as all obligations and liabilities of the Franchisee shall inure to its heirs, successors, and assigns equally as if they were specifically mentioned wherever the Franchisee is named herein. Section 24. Severability. In any section, sentence, clause, or phrase of this Franchise should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Franchise. Section 25. Assignment. This agreement may not be assigned or transferred without prior written notice to the City, except that the Franchisee may freely assign this Franchise without notice in whole or part to a parent, subsidiary, or affiliated corporation or as part of any corporate financing, reorganization or refinancing. In the case of transfer or assignment as security by 14 Packet Pg. 19 4.2.a mortgage or other security instrument in whole or in part to secure indebtedness, such notice shall not be required unless and until the secured party elects to realize upon the collateral. Franchisee may, without the prior written notice to the City: (i) Lease the Facilities, or any portion thereof, to another; (ii) Grant an Indefeasible Right of User Interest in the Facilities, or any portion thereof, to another; or (iii) Offer or provide capacity or bandwidth in its Facilities to another, PROVIDED THAT: Franchisee at all times retains exclusive control over such Facilities and remains responsible for locating, servicing, repairing, relocating or removing its Facilities pursuant to the terms and conditions of this Franchise. Section 26. Notice. Any notice or information required or permitted to be given to the parties under this Franchise may be sent to the following addresses unless otherwise specified: CITY: City of Edmonds City Engineer 121 5th Avenue North Edmonds, WA 98020 Telephone: (425) 771-0220 FRANCHISEE: MCIMETRO ACCESS TRANSMISSION SERVICES CORP. D/B/A VERIZON ACCESS TRANSMISSION SERVICES Attn: Franchise Manager 600 Hidden Ridge Mailcode: HQE02G295 Irving, TX 75038NAME with a copy (except for invoices) to: Verizon Business Services 1320 N. Courthouse Road, Suite 900 Arlington, VA, USA 22201 Attn: Vice President and Deputy General Counsel, Network and Technology Notice shall be deemed given upon receipt in the case of personal delivery, three days after deposit in the United States Mail in the case of regular mail, or the next day in the case of overnight delivery. Section 27. Entire Franchise. This Franchise constitutes the entire understanding and agreement between the parties as to the subject matter herein and no other agreements or understandings, written or otherwise, shall be binding upon the parties upon approval and 15 Packet Pg. 20 4.2.a acceptance of this Franchise. Provided further, that the City and Franchisee reserve all rights they may have under law to the maximum extent possible and neither the City nor Franchisee shall be deemed to have waived any rights they may now have or may acquire in the future by entering into this Franchise. Section 28. Attorney's Fees. If any suit or other action is instituted in connection with any controversy arising under this Franchise, the prevailing party shall be entitled to recover all of its costs and expenses including such sum as the court may judge reasonable for attorney's fees, including fees upon appeal of any judgment or ruling. Section 29. Non -waiver. Failure of the City to declare any such breach or default immediately upon the occurrence thereof, or delay in taking any action in connection therewith, shall not waive such breach or default, but the City shall have the right to declare any such breach or default at any time. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. Section 30. Governing Law/Venue. This Franchise shall be governed by and construed in accordance with the laws of the state of Washington. The venue and jurisdiction over any dispute related to this Franchise shall be with the Snohomish County Superior Court, or, with respect to any federal question, with the United States District Court for the Western District of Washington, at Seattle. Section 31. Acceptance. Within 60 days after the passage and approval of this ordinance, this Franchise shall be accepted by Franchisee by its filing with the City Clerk an unconditional written acceptance thereof. Failure of the Franchisee to so accept this Franchise within said period of time shall be deemed a rejection thereof, and the rights and privileges herein granted shall, after the expiration of the 60 day period, absolutely cease and determine, unless the time period is extended by ordinance duly passed for that purpose. Section 32. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect 5 days after the passage and publication of an approved summary thereof consisting of the title. CITY OF EDMONDS MAYOR, DAVE EARLING ATTEST/AUTHENTICATED: 16 Packet Pg. 21 4.2.a CITY CLERK SCOTT PASSEY 17 U a+ a Packet Pg. 22 4.2.a APPROVED AS TO FROM: OFFICE OF THE CITY ATTORNEY: JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: 18 Packet Pg. 23 4.2.a SUMMARY ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2017, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, GRANTING TO MCIMETRO ACCESS TRANSMISSION SERVICES CORP. D/B/A VERIZON ACCESS TRANSMISSION SERVICES, A DELAWARE CORPORATION, A NON-EXCLUSIVE FRANCHISE TO INSTALL, OPERATE, AND MAINTAIN A FIBER OPTIC TELECOMMUNICATIONS SYSTEM IN, ON, OVER, UPON, ALONG, AND ACROSS THE PUBLIC RIGHTS -OF -WAY OF THE CITY OF EDMONDS, WASHINGTON, PRESCRIBING CERTAIN RIGHTS, DUTIES, TERMS, AND CONDITIONS WITH RESPECT THERETO, ESTABLISHING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this day of October, 2017. City Clerk, Scott Passey 19 Packet Pg. 24 4.3 City Council Agenda Item Meeting Date: 10/17/2017 Presentation on the Snohomish County PUD Renewable Energy Program (30 min.) Staff Lead: Mike Nelson Department: City Council Preparer: Scott Passey Background/History Councilmember Mike Nelson requested that the Snohomish County Public Utilities District (PUD) provide information to the City Council on its renewable energy program. Staff Recommendation N/A. For information only. Narrative Jessica Matlock, Director of Government & External Affairs, Snohomish Co. PUD, will give a presentation regarding the PUD's renewable energy program. Packet Pg. 25 6.1 City Council Agenda Item Meeting Date: 10/17/2017 Approval of Council Special Meeting Minutes of October 10, 2017 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 10-10-2017 Draft Council Special Meeting Minutes Packet Pg. 26 6.1.a EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES OCTOBER 10, 2017 Elected Officials Present Staff Present Tom Mesaros, Council President Shane Hope, Development Svcs. Director Mike Nelson, Council President Pro Tem Kemen Lien, Senior Planner Diane Buckshnis, Councilmember Jeff Taraday, City Attorney Neil Tibbott, Councilmember Dave Teitzel, Councilmember Elected Officials Absent Dave Earling, Mayor Adrienne Fraley-Monillas, Councilmember Kristiana Johnson, Councilmember CALL TO ORDER At 9:35 a.m., the City Council Special Meeting was called to order by Tom Mesaros, Council President, in the Edmonds Library Plaza Room, located at 650 Main Street, Edmonds. 2. REVIEW TOP FOUR APPLICANT PROPOSALS OF THE EDMONDS MARSH STUDY REQUEST FOR PROPOSALS (RFP) The meeting was to review the top four candidate teams and narrow down for a recommendation to the full council on who to interview as a next step. The four candidate teams being discussed were: GeoEngineers, Shannon & Wilson, Inc., The Watershed Company, and Windward Environmental LLC. The Task Force members consisting of Council President Tom Mesaros, Councilmember Diane Buskshnis, Councilmember Mike Nelson, Staff members Shane Hope, Kernen Lien and Jeff Taraday reviewed supplemental materials requested by Councilmember Nelson. The Task Force members excluding Jeff Tarraday, scored the four candidates in two rounds. This resulted in three top -ranked candidates: Windward Environmental LLC, The Watershed Company, and Shannon & Wilson, Inc. Edmonds City Council Draft Minutes October 10, 2017 Page 1 Packet Pg. 27 6.1.a After further discussion, the Task Force narrowed the recommended choices to two: Windward Environmental LLC, and The Watershed Company. The group concurred that Council President Mesaros will bring the recommendation to the full Council at the October 10 evening meeting. The recommendation is for the Council to interview Windward Environmental LLC, and The Watershed Company. The interviews would include a 15-minute presentation from each finalist on a date to be determined. ADJOURN At 10:35 a.m., the meeting was adjourned. Edmonds City Council Draft Minutes October 10, 2017 Page 2 Packet Pg. 28 6.2 City Council Agenda Item Meeting Date: 10/17/2017 Approval of Council Meeting Minutes of October 10, 2017 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 10-10-2017 Draft Council Meeting Minutes Packet Pg. 29 6.2.a EDMONDS CITY COUNCIL DRAFT MINUTES October 10, 2017 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Thomas Mesaros, Council President Kristiana Johnson, Councilmember Michael Nelson, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember ALSO PRESENT Noal Leonetti, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Al Compaan, Police Chief Phil Williams, Public Works Director Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Patrick Doherty, Econ. Dev & Comm. Serv. Dir Shane Hope, Development Services Director Scott James, Finance Director Brian Tuley, Information Systems Supervisor Rob Chave, Planning Manager Dave Turley, Assistant Finance Director Kernen Lien, Senior Planner Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5' Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 3. APPROVAL OF AGENDA COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF CONSENT AGENDA ITEMS COUNCIL PRESIDENT MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF SEPTEMBER 26, 2017 2. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF OCTOBER 3, 2017 3. APPROVAL OF COUNCIL MEETING MINUTES OF OCTOBER 3, 2017 4. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND Edmonds City Council Draft Minutes October 10, 2017 Page 1 Packet Pg. 30 6.2.a 5. PRESENTATION 1. FIRE PREVENTION WEEK PROCLAMATION Mayor Earling read a proclamation proclaiming October 8-14, 2017 as Fire Prevention Week throughout Edmonds and urging all residents to develop a home fire escape plan with all members of the household and practice it twice a year, and to participate in the public safety activities and efforts of South Snohomish County Fire & Rescue during Fire Prevention Week 2017. Kevin Zweber, Deputy Chief - Fire Marshal accepted the proclamation on behalf of Snohomish County Fire & Rescue. Deputy Chief -Fire Marshal Zweber explained Fire Prevention Week is the longest running public health observation, the first presidential proclamation was in 1925. The more citizens are educated in what to do and how to respond, the safer the community will be. 2. PRESENTATION OF THE PROPOSED 2018 CITY BUDGET Mayor Earling presented the proposed 2018 City budget message: As I have said in previous years, the budget process begins in late Spring. While the time span from May to October may seem long, there are many good reasons, not the least of which is having as much revenue and expense information as possible, and we need this much time to finalize this proposal. I must tell you, as I have the previous couple of years, our economic prospect in Edmonds continues to be strong, and once again improving. With the continued strong city, regional and national economy, along with key strategic decisions we have made, our revenues continue to grow. Our 2017 operating revenues are projected to be 0.8% higher than our 2016 actual revenues and the 2018 revenues are projected to be 0.5% higher than projected 2017 revenue. One example of that continued strong economy is, as of the end of September, we are $362,000 ahead of our record sales tax revenue of 2016, with much of the improvement coming from automobile sales and the construction trade. We should also acknowledge the growing revenue from our many fine restaurants all across the city. Another example of continued strength; over the past three years, we have added over $108.9 million in assessed value in new home and commercial construction, with another $38+ million projected for 2018. If we look across our community it is obvious the financial health of Edmonds is strong. Our business community is alive and vibrant. Our real estate market and construction continues to show record strength, and unemployment is low. And with the expected growth of the Puget Sound region, we know our chances for 2018, barring some major national or international incident, should remain resilient. However, while all is well now, we must remember we are in the ninth year of sustained economic recovery since the 2008 recession. All of us need to bear in mind that we will again hit a "bump in the road" at some point, and we need to prepare for it. We also need to remember, while revenues continue strong — our expenses continue to grow. As most of us know, commercial and residential construction has increased dramatically the past two or three years. That, with the city's own projects, keeps planning, engineering and building inspectors on the 2nd floor "buried". Their workload is extraordinary. So, continuing last year's hiring trend, we will again focus on our current staffing needs. This budget adds four new staff members. Edmonds City Council Draft Minutes October 10, 2017 Page 2 Packet Pg. 31 6.2.a Our major projects on Highway 99 and the Waterfront Access Project will add to the staff workload. In addition, we have appointed a Task Force to develop a Housing Strategy which will help us identify affordable housing options. Again, more staff time and resources. I am guessing the council and citizens sometime tire of me in the Budget Messages and State of the City presentations remaining so "cautious" for budgeting purposes. Beginning with 2014 we have been very successful in rebuilding from the difficult financial reductions we needed to make in the 2013 budget. We have also been successful in building a vibrant local economy. That, with the strong regional and national recovery, has put us in a very strong cash position. To balance all this good news and cash, we need to acknowledge our community has too often lagged far behind in addressing many of our important city needs. Not keeping up with maintaining our roads is a great example. The past 5 years we have been playing catchup with road resurfacing to the tune of $6 million after years of neglect and inattention. Another great example is, for years only $56,000 per year has been devoted to maintaining all of our city owned facilities. This current year we are spending $400K to begin catching up. The first major decision of the 2018 budget is a conservative commitment to move $760K from our cash position to the Contingency Reserve Fund. While we are currently within the recommended range for reserves at 14.4% the additional funds will move us to 16.1 %. This is an important decision as it will help us withstand an economic downturn. In addition, such a move should help our bond rating. Again, with our improved cash position, the budget increases to $1.5 million for our street overlay program, $530 thousand for needed city facility improvements and maintenance, and $250 thousand set aside for projects of interest to the City Council; all substantial increases over last year. While we've spent several years catching up on needed one-time expenditures, we still have some large investment needs: replacement of our antiquated telephone system; major improvements in our IT infrastructure; and replacement of the city hall elevator which, when last repaired, was done with a used part that was only available in Argentina! Remembering that our city is over 125 years old, the 2018 budget continues to focus on major upgrades to our water, sewer and stormwater systems. We know this past year we were able to purchase Civic Field from the Edmonds School District. Following a lengthy public process and planning period, we now need to turn our attention to raising the funding needed for the $10-12 million projected cost. As we seek funding from County and State grants, foundations and major corporations, we need to demonstrate the city's commitment to the project. The 2018 budget contains $2 million to establish a fund which will assist us in moving this vital project forward, providing a legacy for future generations. Again, these funds will better position the city to leverage important, additional funding. Ladies & gentlemen, we have made exceptional financial progress for the city the past five years. We need to be willing to congratulate ourselves for that progress. With the help of council, staff and the community, we are in a much stronger position than in the dark days of 2012. We also need to acknowledge the strong regional and local economy. Edmonds has become a vibrant, busy, daytime destination, whether downtown, Westgate or Highway 99. Edmonds City Council Draft Minutes October 10, 2017 Page 3 Packet Pg. 32 6.2.a The 2018 budget tries to maintain the balanced approach we have achieved in the past five years, balancing expenditures with revenue. Yes, we have a strong economy yet, knowing the downturn will come at some point, we are also building our reserves for that downturn. In closing I want to thank our Directors for their hard work and finding compromise to bring our budget together. In particular we need to appreciate the hard work of the Finance Department. Council President Mesaros acknowledged Mayor Earling's comments about the budget; now the Council has work to do to make choices regarding how the city utilizes its resources and serves its citizens. Council President Mesaros announced the Marsh Study Selection Task Force (Councilmembers Buckshnis, Nelson, Shane Hope and Kernen Lien and himself) met this morning and narrowed the selection to two firms, Windward Environmental and The Watershed Company in partnership with Herrera. He will schedule presentations from each firm to the full Council. The Council will then select a vendor for a baseline study of the Edmonds Marsh. 6. ADJOURN TO COMMITTEE MEETINGS With no further business, the Council meeting was adjourned to committee meetings at 7:20 p.m. (Parks, Planning & Public Works Committee in the Jury Meeting Room, Finance Committee in Council Chambers and Public Safety & Personnel Committee in the Police Training Room.) Edmonds City Council Draft Minutes October 10, 2017 Page 4 Packet Pg. 33 6.3 City Council Agenda Item Meeting Date: 10/17/2017 Approval of claim checks and wire payment. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #227773 through #227907 dated October 12, 2017 for $311,996.50. Approval of wire payment of $10,992.81 on October 12, 2017. Staff Recommendation Approval of claim checks and wire payment. Fiscal Impact Claim checks $311,996.50 Wire payment $10,992.81 Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claim cks 10-12-17 wire 10-12-17 FrequentlyUsedProjNumbers 10-12-17 Packet Pg. 34 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 1 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 227773 10/12/2017 073947 A WORKSAFE SERVICE INC 248562 PRE -EMPLOYMENT DRUG TESTIN( PRE -EMPLOYMENT DRUG TESTIN( 001.000.64.576.80.49.00 55.0( Total: 55.0( 227774 10/12/2017 065052 AARD PEST CONTROL 393749 WWTP: PEST CONTROL SERVICE Pest Control Service 423.000.76.535.80.41.00 73.0( 10.3% Sales Tax 423.000.76.535.80.41.00 7.5, Total: 80.5, 227775 10/12/2017 072189 ACCESS INFORMATION MANAGEMENT 2278390 STORAGE OF DOCUMENTS, FILE 1 STORAGE OF DOCUMENTS 10/01/� 001.000.25.514.30.41.00 154.6( Total: 154.6( 227776 10/12/2017 076255 ALISON & MICHAEL BOEHM 8-23600 #5217022470-BT UTILITY REFUND #5217022470-BT Utility refund due to 411.000.233.000 20.5( Total: 20.5( 227777 10/12/2017 065568 ALLWATER INC 092817019 FINANCE DEPT WATER Finance dept water 001.000.31.514.23.31.00 32.8' 092817020 WWTP: 9/29/17 DRINKING WATER; Water services (plus rental/supplies 423.000.76.535.80.31.00 5.9E 10.3% Sales Tax 423.000.76.535.80.31.00 0.6' Tota I : 39.3 , 227778 10/12/2017 076256 ALMARK CORPORATION 2-12365 #500056351-JN UTILITY REFUND #500056351-JN Utility refund due to 411.000.233.000 74.9' Page: 1 Packet Pg. 35 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 2 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 227778 10/12/2017 076256 076256 ALMARK CORPORATION (Continued) Total: r 74.9' r- >, 227779 10/12/2017 001528 AM TEST INC 101112 WWTP: 503 METALS TEST FOR 17- 503 METALS TEST FOR 17-0015620 Q- 423.000.76.535.80.41.00 100.0( 99718 WWTP: 503 METALS TEST FOR 17- 3 503 METALS TEST FOR 17-A00926� 423.000.76.535.80.41.00 100.0( Total: 200.0( Y m 227780 10/12/2017 069751 ARAMARK UNIFORM SERVICES 1990370007 WWTP: 9/27/17 UNIFORMS, TOWEL wwtp uniforms E 423.000.76.535.80.24.00 5.1( m wwtp mats & towels 4- 423.000.76.535.80.41.00 115.9E 10.3% Sales Tax j 423.000.76.535.80.24.00 0.5< o 10.3% Sales Tax a 423.000.76.535.80.41.00 11.9z Q 1990370009 FACILITIES DIVISION UNIFORMS ti FACILITIES DIVISION UNIFORMS N 001.000.66.518.30.24.00 32.50 r 10.3% Sales Tax 001.000.66.518.30.24.00 3.3E Y 1990380501 WWTP: 10/4/17 UNIFORMS, TOWEL wwtp uniforms E 423.000.76.535.80.24.00 5.1( wwtp mats & towels ; 423.000.76.535.80.41.00 115.9E m 10.3% Sales Tax E t 423.000.76.535.80.24.00 0.5: um 10.3% Sales Tax r Q 423.000.76.535.80.41.00 11.9z 1990380502 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 57.3z Page: 2 Packet Pg. 36 vchlist 10/12/2017 10: 52:15AM Bank code : usbank Voucher Date Vendor 227780 10/12/2017 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds 6.3.a Page: 3 Invoice PO # Description/Account Amoun (Continued) r r- 1990380503 FACILITIES DIVISION UNIFORMS E FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 32.51 10.3% Sales Tax L 001.000.66.518.30.24.00 3.3E 1990384412 PUBLIC WORKS OMC LOBBY MAT: c PUBLIC WORKS OMC LOBBY MATE N 001.000.65.518.20.41.00 1.6' PUBLIC WORKS OMC LOBBY MATE 111.000.68.542.90.41.00 6.1' PUBLIC WORKS OMC LOBBY MATE E 421.000.74.534.80.41.00 6.1' PUBLIC WORKS OMC LOBBY MAT: — 422.000.72.531.90.41.00 6.1' Fu PUBLIC WORKS OMC LOBBY MAT: p 423.000.75.535.80.41.00 PUBLIC WORKS OMC LOBBY MAT: Q' a 511.000.77.548.68.41.00 6.0£ .. 10.3% Sales Tax 001.000.65.518.20.41.00 0.1 1 r 10.3% Sales Tax o 111.000.68.542.90.41.00 r 0.6< N 10.3% Sales Tax 421.000.74.534.80.41.00 0.6< E 10.3% Sales Tax M 422.000.72.531.90.41.00 0.6: 10.3% Sales Tax c 423.000.75.535.80.41.00 0.6: E 10.3% Sales Tax 511.000.77.548.68.41.00 0.6. 1990384413 FLEET DIVISION UNIFORMS & MAT r Q FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.6E FLEET DIVISION MATS Page: 3 Packet Pg. 37 vchlist 10/12/2017 10: 52:15AM Bank code : usbank Voucher Date Vendor 227780 10/12/2017 069751 ARAMARK UNIFORM SERVICES 227781 227782 227783 10/12/2017 070305 AUTOMATIC FUNDS TRANSFER Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 511.000.77.548.68.41.00 10.3% Sales Tax 511.000.77.548.68.24.00 10.3% Sales Tax 511.000.77.548.68.41.00 Total 96697 OUT SOURCING OF UTILITY BILLS UB Outsourcing area #300 Printing 422.000.72.531.90.49.00 UB Outsourcing area #300 Printing 421.000.74.534.80.49.00 UB Outsourcing area #300 Printing 423.000.75.535.80.49.00 UB Outsourcing area #300 Postage 421.000.74.534.80.42.00 UB Outsourcing area #300 Postage 423.000.75.535.80.42.00 10.1 % Sales Tax 422.000.72.531.90.49.00 10.1 % Sales Tax 421.000.74.534.80.49.00 10.1 % Sales Tax 423.000.75.535.80.49.00 Total 10/12/2017 069076 BACKGROUND INVESTIGATIONS INC COE0917 10/12/2017 061659 BAILEY'S TRADITIONAL TAEKWON FALL TAEKWON-DO BACKGROUND CHECKS - SEPTEM BACKGROUND CHECKS - SEPTEM 001.000.22.518.10.41.00 Total 5912 6012 6017 TAEKWON-DO INS- 5912 TAEKWON-DO INSTRUCTION 001.000.64.571.27.41.00 6012 TAEKWON-DO INSTRUCTION 6.3.a Page: 4 Amoun r c a� 18.4( E 0.5� L 1.8� 458.21 N m t 149.5� E 149.5� 5u 0 154.1. 0 532.7( Q. 0. a 532.6� ti 15.1' N r 0 15.1' N 15.5E E c m 30.0( 30.0( r 1,010.0( Page: 4 Packet Pg. 38 r Q vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 5 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 227783 10/12/2017 061659 BAILEY'S TRADITIONAL TAEKWON (Continued) 001.000.64.571.22.41.00 115.7, 6017 TAEKWON-DO INSTRUCTION 001.000.64.571.22.41.00 131.4: Tota I : 1,257.1 ! 227784 10/12/2017 076253 BARCO PRODUCTS COMPANY BP00065241 PM: WHEEL STOPS, SPIKES PM: WHEEL STOPS, SPIKES 001.000.64.576.80.31.00 334.1, Total: 334.1, 227785 10/12/2017 073396 BARRETT WOTS PRESENTATION WOTS PRESENTATION WOTS PRESENTATION 117.100.64.573.20.41.00 147.0( Total: 147.0( 227786 10/12/2017 066891 BEACON PUBLISHING INC 27484 CEMETERY AD CEMETERY AD 130.000.64.536.20.41.40 176.0( Total: 176.0( 227787 10/12/2017 073041 BECK & ASSOCIATES PLLC 2017-EDM-09 PROF SERV: FOR MAGIC TOYOTA Prof Serv: For Magic Toyota BLD 001.000.62.524.20.41.00 9,072.3( Total: 9,072.3( 227788 10/12/2017 070803 BITCO SOFTWARE LLC 766 PROF SERV: ANNUAL MAINTENAN Prof Serv: Annual Maintenance for 001.000.62.524.10.41.00 8,051.9( Total: 8,051.9( 227789 10/12/2017 074307 BLUE STAR GAS 0990991-IN FLEET AUTO PROPANE 350 GAL Fleet Auto Propane 350 Gal 511.000.77.548.68.34.12 494.6! Total: 494.6! 227790 10/12/2017 065739 BOBBY WOLFORD TRUCKING & 16073 STORM DUMP FEES Page: 5 Packet Pg. 39 vchlist 10/12/2017 10: 52:15AM Bank code : usbank Voucher Date Vendor 227790 10/12/2017 065739 BOBBY WOLFORD TRUCKING & 227791 10/12/2017 072005 BROCKMANN, KERRY 227792 10/12/2017 074776 BUCKSHNIS, DIANE 227793 10/12/2017 076240 CADMAN MATERIALS INC 227794 10/12/2017 076249 CAMERON, DONNA Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Storm Dump Fees 422.000.72.531.10.49.00 Total: FALL PILATES YOGA FALL PILATES YOGA INSTRUCTION 5942 YOGA INSTRUCTION 001.000.64.571.27.41.00 5948 YOGA INSTRUCTION 001.000.64.571.27.41.00 5951 YOGA INSTRUCTION 001.000.64.571.27.41.00 5960 PILATES INSTRUCTION 001.000.64.571.27.41.00 Total: 101017 CLAIM FOR EXPENSES - MILEAGE Claim for travel expenses for Council 001.000.11.511.60.43.00 Total: 9436299182 ROADWAY - ASPHALT Roadway - Asphalt 111.000.68.542.31.31.00 10.0% Sales Tax 111.000.68.542.31.31.00 9436378834 STORM DUMP FEES Storm Dump Fees 422.000.72.531.10.49.00 Total WOTS AWARD WOTS AWARD FIRST PLACE NONF WOTS AWARD FIRST PLACE NONF 117.100.64.573.20.41.00 Total 6.3.a Page: 6 Page: 6 Packet Pg. 40 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 7 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 227795 10/12/2017 076042 CANNON, SARAH WOTS PRESENTATION WOTS PRESENTATION r WOTS PRESENTATION E 117.100.64.573.20.41.00 147.0( M Total: 147.0( L_ 227796 10/12/2017 074442 CAPITAL ONE 8941 WATER/SEWER/STREET/STORM/FI 3 Water/Sewer/Street/Storm/Fleet - Soz c 111.000.68.542.90.31.00 21.4E N Water/Sewer/Street/Storm/Fleet - Soz Y 511.000.77.548.68.31.10 21.4E Water/Sewer/Street/Storm/Fleet - Soz 422.000.72.531.90.31.00 21.4E . Water/Sewer/Street/Storm/Fleet - Soz 421.000.74.534.80.31.00 21.4E o Water/Sewer/Street/Storm/Fleet - Soy 423.000.75.535.80.31.00 Fa 21.4: o Total: 107Z Q. a 227797 10/12/2017 071816 CARLSON, JESSICA 5919 DRAWING 5919 ADVENTURES IN DRAWING IP Q 5919 ADVENTURES IN DRAWING IP ti 001.000.64.571.22.41.00 389.4( N Total : 389.4( r 0 r 227798 10/12/2017 003510 CENTRAL WELDING SUPPLY RN09171010 WWTP: CYLINDER RENTAL+ HAZI Y nitrogen, oxygen, carbon monoxide 423.000.76.535.80.31.00 90.5( . 10.3% Sales Tax 423.000.76.535.80.31.00 9.3, ; Total : 99.8; m E 227799 10/12/2017 003515 CH2M HILL INC 381117685.00 WWTP: TASK 1.2017 ON CALL THR t U TASK 1 ON CALL SERVICES THRU r 423.000.76.535.80.41.00 r 837.1( Q 381117685.01 WWTP: TASK 2.2017 ON CALL THR TASK 2.2017 ON CALL THRU 8/11/1, 423.000.76.535.80.41.00 2,983.0( Page: 7 Packet Pg. 41 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 8 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 227799 10/12/2017 003515 003515 CH2M HILL INC (Continued) Total: 3,820.1( 227800 10/12/2017 019215 CITY OF LYNNWOOD 13463 WWTP: AUG 2017 M/O & SEWER 8/2017 M/O & SEWER 423.000.75.535.80.47.20 27,602.0( 13464 WWTP: SEPT 2017 M/O & SEWER 9/2017 M/O & SEWER 423.000.75.535.80.47.20 27,602.0( Total: 55,204.0( 227801 10/12/2017 073617 CLIFTON, AMBER 10042017 MILEAGE FOR DMCMA SUPERVISC MILEAGE FOR DMCMA SUPERVISC 001.000.23.512.50.43.00 29.7E Total: 29.7E 227802 10/12/2017 073135 COGENT COMMUNICATIONS INC OCT-17 C/A CITYOFED00001 Oct-17 Fiber Optics Internet Connecti 512.000.31.518.87.42.00 406.1( Tota I : 406.1( 227803 10/12/2017 076247 COLLEY, CASEY 10/2 REIMB TRAINING 10/2/17 REIMBURSE DOE TRAINING 10/2/17 REIMBURSE DOE TRAINING 001.000.64.571.23.49.00 35.0( Total: 35.0( 227804 10/12/2017 076252 CORNACHIO, ED WOTS AWARD WOTS AWARD FICTION FIRST PLA WOTS AWARD FICTION FIRST PLA 117.100.64.573.20.41.00 100.0( Total : 100.0( 227805 10/12/2017 075648 COVICH-WILLIAMS CO INC 0298367-IN UNIT 66 - PARTS Unit 66 - Parts 511.000.77.548.68.31.10 151.2 , 10.3% Sales Tax 511.000.77.548.68.31.10 15.5E Total : 166.8E Page: 8 Packet Pg. 42 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 9 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 227806 10/12/2017 072700 CURVATURE LLC 39110 MAINTENANCE FOR CITY NETWOF r Maintenace for City Network Switches a� E 512.000.31.518.88.48.00 6,417.0( 10.3% Sales Tax 512.000.31.518.88.48.00 660.9E •3 Total: 7,077.9E c 227807 10/12/2017 006200 DAILY JOURNAL OF COMMERCE 3329746 BUSINESS RECRUITMENT ADS SEI Business recruitment ads September N Y 0 001.000.61.558.70.41.40 540.0( Total: 540.0( E 227808 10/12/2017 074444 DATAQUEST LLC 3543 INV 3543 CIEDMONDS 9/30/17 PRE -EMPLOYMENT CREDIT CHECI 001.000.41.521.10.41.00 20.0( o Total: 20.0( > 0 L 227809 10/12/2017 006626 DEPT OF ECOLOGY 2018-HALF-WA-0024058 WWTP: 1ST HALF 2018 WASTEWX Q- 0_ 1ST HALF 2018 WASTEWATER PEF Q 423.000.76.535.80.51.00 28,843.5( ti Total: 28,843.5E N r 227810 10/12/2017 064531 DINES, JEANNIE 17-3795 INV#17-3795 - EDMONDS PD o TRANSCRIPTION CASE #AI17-002 r N 001.000.41.521.10.41.00 85.0( TRANSCRIPTION CASE #17-18731 E 001.000.41.521.21.41.00 102.0( 5 TRANSCRIPTION CASE #17-20344 001.000.41.521.21.41.00 275.4( 17-3796 10/03/2017 CITY COUNCIL MEETIN( E 10/03/2017 CITY COUNCIL MEETIN( U 001.000.25.514.30.41.00 255.0( Total: r 717.4( Q 227811 10/12/2017 007253 DUNN LUMBER 5021494 PM: SHIMS, SAW BLADE, REBAR, E PM: SHIMS, SAW BLADE, REBAR, Er Page: 9 Packet Pg. 43 vchlist 10/12/2017 10: 52:15AM Bank code : usbank Voucher Date Vendor 227811 10/12/2017 007253 DUNN LUMBER 227812 10/12/2017 007675 EDMONDS AUTO PARTS Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.64.576.80.31.00 10.0% Sales Tax 001.000.64.576.80.31.00 5049127 PM: STUD, LUMBER PM: STUD, LUMBER 001.000.64.576.80.31.00 10.0% Sales Tax 001.000.64.576.80.31.00 00010078322 0001007845 00010078456 227813 10/12/2017 007775 EDMONDS CHAMBER OF COMMERCE BID-5138643271 LTAC-2367 Total: WWTP: START FLUID & CLRN START FLUID & CLRN 423.000.76.535.80.31.00 10.3% Sales Tax 423.000.76.535.80.31.00 WWTP: AUTOMOTIVE GOOP AUTOMOTIVE GOOP 423.000.76.535.80.31.00 10.3% Sales Tax 423.000.76.535.80.31.00 WWTP: GLUE/SILICONE RUBBER C LUE/SILICONE RUBBER CLEA 423.000.76.535.80.31.00 10.3% Sales Tax 423.000.76.535.80.31.00 Total BID/ED! SPONSORSHIP OF 4TH OF BID/Ed! sponsorship 4tth of July 140.000.61.558.70.49.00 LTAC TOURISM PROMOTION GRAN LTAC Tourism promotion award to Ed 120.000.31.575.42.41.00 Total 6.3.a Page: 10 Amoun r c a� 61.9, E 6.2( 3 30.2E c N 3.0< 101.4; E 71.2E o 7.3z o Q. a 8.9� Q ti 0.9< N r 0 31.9 1 3.2E 123.7j c m E t 500.0( U a Q 1,250.0( 1,750.0( Page: 10 Packet Pg. 44 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 227814 10/12/2017 008688 EDMONDS VETERINARY HOSPITAL 244162 227815 10/12/2017 031060 ELECSYS INTERNATIONAL CORP 227816 10/12/2017 067945 EMPLOYMENT SECURITY DEPT 169198 17-043704-RDU-T5 227817 10/12/2017 075505 ENGINEERED PROCESS CONTROLS 9366 227818 10/12/2017 009350 EVERETT DAILY HERALD PO # Description/Account INV#244162 CLIENT ID#308 - EDMC EXAM -PREVENTATIVE CARE (HOBI 001.000.41.521.26.41.00 LEPTOSPIROSIS - 1 YR 001.000.41.521.26.31.00 BORDETELLA ORCAL VACCINE - 1 001.000.41.521.26.31.00 FECAL EXAM 001.000.41.521.26.41.00 Total RADIX MONTHLY MAINTAGREEME Radix Monthly Maint Agreement - 421.000.74.534.80.48.00 Total INV#17-043704-RDU-T5 - EDMOND,' REPORT BENDER #17-18267 001.000.41.521.11.41.00 Total WWTP: ACTUATOR ACTUATOR 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 10.3% Sales Tax 423.000.76.535.80.48.00 Total EDH778684 LEGAL DESCRIP.: APL2017.00001 ' Legal Descrip.: APL2017.00001 The 001.000.62.524.20.41.40 EDH778811 LEGAL DESCRIPTION: ADM2016.0( Legal Description: ADM2016.0010 P 001.000.62.558.60.41.40 6.3.a Page: 11 Amoun r c a� E 57.0( Q. m 19.0( •3 19.0( N 45.0( 140.0( t E 152.0( o 152.0( 0 Q. 0_ 9.5( Q 9.5( ti N r O r 1,165.0( Y 366.0: . ca 157.7( 1,688.7E y E t U 0 r r 43.0( Q Page: 11 Packet Pg. 45 vchlist 10/12/2017 10: 52:15AM Bank code : usbank Voucher Date Vendor 227818 10/12/2017 009350 EVERETT DAILY HERALD 227819 10/12/2017 076023 FISCHER, COURTNEY 227820 10/12/2017 069469 FLINT TRADING INC 227821 10/12/2017 076251 FREDERICK, SUSAN 227822 10/12/2017 011900 FRONTIER Voucher List City of Edmonds 6.3.a Page: 12 Invoice PO # Description/Account Amoun (Continued) r r- EDH778818 CITY ORDINANCE 4065.1 E CITY ORDINANCE 4065.1 001.000.25.514.30.41.40 27.5. EDH780061 CITY NOTICES - REZONE 9601 EDK L CITY NOTICES - REZONE 9601 EDk 3 001.000.25.514.30.41.40 39.5( c EDH780065 CITY NOTICES - HISTORIC PRIES N CITY NOTICES - HISTORIC PRIES R Y 001.000.25.514.30.41.40 39.5( Total: 218.41 E 10/10 YOGA SUB 10/10 YOGA SUBSTITUTE 10/10 YOGA SUBSTITUTE 4- 001.000.64.571.27.41.00 75.0( o Total: 75.0( > 0 L 215596 TRAFFIC - 12" WHITE LINES 67 PA( Q' 0_ Traffic - 12" White Lines 67 Packs Q 111.000.68.542.64.31.00 8,964.6( ti 10.3% Sales Tax N 111.000.68.542.64.31.00 923.3E r Total: 9,887.9E WOTS AWARD POETRY WOTS AWARD POETRY SECOND F N cYi WOTS AWARD POETRY SECOND F E 117.100.64.573.20.41.00 75.0( f° Total: 75.0( .. c 206-188-0247 TELEMETRY MASTER SUMMARY E TELEMETRY MASTER SUMMARY A, 421.000.74.534.80.42.00 264.4E 2 r TELEMETRY MASTER SUMMARY A, Q 423.000.75.535.80.42.00 264.4E 253-012-9189 WWTP: 9/25-10-24/17 AUTO DIALEF 9/25-10-24/17 AUTO DIALER - 1 VOI Page: 12 Packet Pg. 46 vchlist 10/12/2017 10: 52:15AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 227822 10/12/2017 011900 FRONTIER (Continued) 423.000.76.535.80.42.00 425-745-5055 MEADOWDALE PRESCHOOL PHOI` MEADOWDALE PRESCHOOL PHOI` 001.000.64.571.29.42.00 FAC MAINT IP LINE (10 + TAX) 001.000.66.518.30.42.00 425-771-5553 WWTP: 9/25-10/24/17 AUTO DIALEF 9/25-10/24/17 AUTO DIALER - 1 BU: 423.000.76.535.80.42.00 425-774-1031 LIFT STATION #8 VG SPECIAL ACCI LIFT STATION #8 TWO VOICE GRAI 423.000.75.535.80.42.00 425-776-1281 SNO-ISLE LIBRARY ELEVATOR PH( SNO-ISLE LIBRARY ELEVATOR PH( 001.000.66.518.30.42.00 425-776-2742 LIFT STATION #7 VG SPECIAL ACCI LIFT STATION #7 V/G SPECIAL ACC 423.000.75.535.80.42.00 Total: 227823 10/12/2017 012199 GRAINGER 9565778132 FAC - EXHAUST FAN, HOOD, CONT FAC - Exhaust Fan, Hood, Controls 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 Total: 227824 10/12/2017 074722 GUARDIAN SECURITY SYSTEMS 764687 227825 10/12/2017 069733 H B JAEGER COMPANY LLC 191641/1 OLD PW SECURITY FEES Old PW Security Fees 001.000.66.518.30.48.00 SEWER - SUPPLIES Sewer - Supplies 423.000.75.535.80.31.00 Total 6.3.a Page: 13 Page: 13 Packet Pg. 47 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 14 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 227825 10/12/2017 069733 H B JAEGER COMPANY LLC (Continued) 10.3% Sales Tax 423.000.75.535.80.31.00 82.8< Total: 887.0; 227826 10/12/2017 060985 HARRINGTON INDUSTRIAL PLASTICS 00715364 WWTP: BASKET PVC FOR STRNR BASKET PVC FOR STRNR 423.000.76.535.80.48.00 480.7E 10.3% Sales Tax 423.000.76.535.80.48.00 50.9( Freight 423.000.76.535.80.48.00 13.9' Total: 545.6; 227827 10/12/2017 012900 HARRIS FORD INC FOCS455190 UNIT 435 - REPAIRS Unit 435 - Repairs 511.000.77.548.68.48.00 378.7E 10.4% Sales Tax 511.000.77.548.68.48.00 39.3� Total: 418.11 227828 10/12/2017 076244 HAUSER, BARBARA LTAC-10022017 PURCHASE RIGHTS TO PHOTO FO Purchase rights to use photo for 120.000.31.575.42.49.00 150.0( Total: 150.0( 227829 10/12/2017 074746 HIGUCHI, ROD 5906 UKULELE 5906 UKULELE INSTRUCTION 5906 UKULELE INSTRUCTION 001.000.64.571.22.41.00 477.9E Total: 477.9E 227830 10/12/2017 073880 HITE, CARRIE 10/2 MILEAGE 1012 MILEAGE WWU SUSTAINABILI 10/2 MILEAGE WWU SUSTAINABILI 001.000.62.558.60.43.00 83.7E Total: 83.71 227831 10/12/2017 075119 HOPE, SHANE Hope, Shane CLAIM FOR EXPENSES: MILEAGE Page: 14 Packet Pg. 48 vchlist 10/12/2017 10: 52:15AM Bank code : usbank Voucher Date Vendor 227831 10/12/2017 075119 HOPE, SHANE 227832 10/12/2017 065602 HOUGHTON, CHRISTINA 227833 10/12/2017 060165 HWA GEOSCIENCES INC 227834 10/12/2017 072041 IBS INCORPORATED 227835 10/12/2017 073548 INDOFF INCORPORATED Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Claim for Expenses: Mileage for Sep 001.000.62.524.10.43.00 Total: WOTS AWARD NONFICTIC WOTS AWARD NONFICTION SECO WOTS AWARD NONFICTION SECO 117.100.64.573.20.41.00 Total: 27714 E4MB.PMT 13 SERVICES THRU 9/2: E4MB.PMT 13 SERVICES THRU 9/2: 016.000.66.518.30.41.00 Total: 652554-1 FLEET SHOP SUPPLIES Fleet Shop Supplies 511.000.77.548.68.31.20 Freight 511.000.77.548.68.31.20 10.3% Sales Tax 511.000.77.548.68.31.20 Total: 3013592 OFFICE SUPPLIES - HR HR - CLEANING WIPES, CUPS, TIS! 001.000.22.518.10.31.00 10.3% Sales Tax 001.000.22.518.10.31.00 3014146 WWTP: VISITOR BOOKS/MEMO PAI VISITOR BOOKS/MEMO PADS 423.000.76.535.80.31.00 10.3% Sales Tax 423.000.76.535.80.31.00 3014166 DSD - GRAPHIC ART BOARDS DSD - Graphic art boards 6.3.a Page: 15 Page: 15 Packet Pg. 49 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 16 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 227835 10/12/2017 073548 INDOFF INCORPORATED (Continued) r 001.000.62.524.10.31.00 44.4E E 3015940 WWTP: TRASH LINERS TRASH LINERS Q- 423.000.76.535.80.31.00 m 42.2 , .L 10.3% Sales Tax 3 423.000.76.535.80.31.00 4.3E c 3017083 JULIAN DAILY AT A GLANCE CALEN N Burkhardt's Day Counter Daily Calen( 001.000.31.514.23.31.00 74.3( 10.3% Sales Tax 001.000.31.514.23.31.00 7.6( . 3017162 SINGLE UNIT STACKABLE DOCUPC U Deflect-o Single Unit Stackable o 001.000.31.514.23.31.00 25.0. Ta 10.3% Sales Tax o 001.000.31.514.23.31.00 2.5£ Q. Total: 294.& Q 227836 10/12/2017 061546 INDUSTRIAL CONTROLS SUPPLY 983265 WWTP: PFF30000 REPL. FILTERS ti PFF30000 REPL. FILTERS N 423.000.76.535.80.48.00 98.0( c Freight r 423.000.76.535.80.48.00 12.7E 10.3% Sales Tax 423.000.76.535.80.48.00 11.4' 983268 WWTP: PFF6000 REPL. FILTERS PFF6000 REPL. FILTERS 423.000.76.535.80.48.00 74.7( Freight t 423.000.76.535.80.48.00 11.9( M 10.3% Sales Tax Q 423.000.76.535.80.48.00 8.9. Total: 217.7; 227837 10/12/2017 014940 INTERSTATE BATTERY SYSTEMS 300-10030671 UNIT 183 - WIPER BLADES Page: 16 Packet Pg. 50 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 17 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 227837 10/12/2017 014940 INTERSTATE BATTERY SYSTEMS (Continued) r Unit 183 - Wiper Blades E 511.000.77.548.68.31.10 39.7E 10.3% Sales Tax 511.000.77.548.68.31.10 4.0� •3 300-1031201 FLEET SHOP SUPPLIES Fleet Shop Supplies 511.000.77.548.68.31.20 95.5E y 10.3% Sales Tax 511.000.77.548.68.31.20 9.8z t Total: 149Z 227838 10/12/2017 070250 IRON MOUNTAIN 201336270 06-17 OFF SITE DATA STORAGE SE 5 Jun-2017 Off site data storage servic( U o 512.000.31.518.88.41.00 258.3E 201363689 07-17 OFF SITE DATA STORAGE SE Fa o Jul-2017 Off site data storage service Q. 512.000.31.518.88.41.00 196.1' Q 201393859A AUG-17 OFF SITE DATA STORAGE Aug-2017 Off site data storage servic ti 512.000.31.518.88.41.00 171.1E c� 201412827 09-17 OFF SITE DATA STORAGE SE c Sep-2017 Off site data storage servic r 512.000.31.518.88.41.00 251.0( Total: 876.7( E 227839 10/12/2017 075062 JAMESTOWN NETWORKS 4621 FIBER OPTICS INTERNET CONNEC f° Oct-17 Fiber Optics Internet Connecti ; 512.000.31.518.87.42.00 500.0( m 10.3% Sales Tax E t 512.000.31.518.87.42.00 51.5( u Total: 551.5( Q 227840 10/12/2017 076257 JASON & SHELLY WARAM 1-18675 #40197455-807-CR4 UTILITY REFUf #40197455-807-CR4 Utility refund du 411.000.233.000 145.5 1 Page: 17 Packet Pg. 51 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 18 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 227840 10/12/2017 076257 076257 JASON & SHELLY WARAM (Continued) Total: 145.5, 227841 10/12/2017 076248 JOHNSON, DAVE 9/29 REIMB 9/29/17 REIMBURSEMENT PER DIE 9/29/17 REIMBURSEMENT PER DIE 001.000.64.576.80.43.00 352.0( Total: 352.0( 227842 10/12/2017 072650 KCDA PURCHASING COOPERATIVE 300212916 INV#300212916 ACCT#100828 - EDI 10 CASES MULTI USE COPY PAPEF 001.000.41.521.10.31.00 229.6( HANDLING FEE 001.000.41.521.10.31.00 67.0( 10.3% Sales Tax 001.000.41.521.10.31.00 23.6E Total: 320.2E 227843 10/12/2017 066708 KVASNOSKY, LAURA WOTS PRESENTATION WOTS PRESENTATION WOTS PRESENTATION 117.100.64.573.20.41.00 147.0( Total: 147.0( 227844 10/12/2017 018980 LYNNWOOD HONDA 227845 10/12/2017 075480 MADATH, DONNA 227846 10/12/2017 076258 MARTHA LORRAINE KIPPOLA 1011064 5903 ART & PLAY 4-08950 PM: SUPPLIES PM: SUPPLIES 001.000.64.576.80.31.00 10.3% Sales Tax 001.000.64.576.80.31.00 Total 5903 ART & PLAY INSTRUCTION 5903 ART & PLAY INSTRUCTION 001.000.64.571.22.41.00 Total #611159821-MLA UTILITY REFUND #611159821-MLA Utility refund due to 411.000.233.000 Page: 18 Packet Pg. 52 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 227846 10/12/2017 076258 076258 MARTHA LORRAINE KIPPOLA (Continued) 227847 10/12/2017 020039 MCMASTER-CARR SUPPLY CO 46496994 227848 10/12/2017 076250 MEARS, BILLIE 227849 10/12/2017 069053 MICRO COM SYSTEMS LTD 227850 10/12/2017 063773 MICROFLEX 227851 10/12/2017 067800 MICROFLEX CORP #774353 46727719 WOTS AWARD POETRY 16999 17000 00022679 Description/Account Total ; WWTP: RODS, NUTSEYEBOLTSCH/ RODS, NUTSEYEBOLTSCHAINSCAF 423.000.76.535.80.31.00 Freight 423.000.76.535.80.31.00 WWTP: SWITCHES, LADDER SUPC SWITCHES, LADDER SUPORT POS 423.000.76.535.80.31.00 Freight 423.000.76.535.80.31.00 Total WOTS AWARD POETRY FIRST PLA WOTS AWARD POETRY FIRST PLA 117.100.64.573.20.41.00 Total PROF. SERV.: SCANNING BUILDIN Prof. Serv.: Scanning building 001.000.62.524.10.41.00 PROF SERV: SCANNING BUILDINC Prof Serv: Scanning building 001.000.62.524.10.41.00 Total 09-17 TAX AUDIT PROGRAM TAXAUDIT PROGRAM 001.000.31.514.23.41.00 Total IN1804370 FLEET SHOP SUPPLIES Fleet Shop Supplies 511.000.77.548.68.31.20 10.3% Sales Tax 511.000.77.548.68.31.20 6.3.a Page: 19 Page: 19 Packet Pg. 53 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 20 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 227851 10/12/2017 067800 067800 MICROFLEX CORP #774353 (Continued) Total: 119.11 227852 10/12/2017 074831 MILLER PAINT COMPANY 30415204 TRAFFIC - WHITE FAST DRYING LP Traffic - White Fast Drying Latex 111.000.68.542.64.31.00 157.2( 10.4% Sales Tax 111.000.68.542.64.31.00 16.3E Total: 173.5E 227853 10/12/2017 020900 MILLERS EQUIP & RENTALL INC 269037 PM: OIL PM: OIL 001.000.64.576.80.31.00 199.0( 10.3% Sales Tax 001.000.64.576.80.31.00 20.5( Total: 219.5( 227854 10/12/2017 076259 MTR WESTERN LLC BID-P/65695 BID/ED! HOLIDAY TROLLEY REIMBI BID/Ed! pre -payment for holiday 140.000.61.558.70.41.00 4,600.0( Total: 4,600.0( 227855 10/12/2017 072746 MURRAYSMITH 15-1662-26 E4JC.SERVICES THRU 7/31/17 E4JC.SERVICES THRU 7/31/17 421.000.74.594.34.41.10 6,857.1' 15-1662-27R E4JC.SERVICES THRU 8/30/17 E4JC.SERVICES THRU 8/30/17 421.000.74.594.34.41.10 10,072.4 , Total: 16,929.51 227856 10/12/2017 018950 NAPA AUTO PARTS 3276-771205 UNIT 15 - PARTS Unit 15 - Parts 511.000.77.548.68.31.10 10.2( 10.3% Sales Tax 511.000.77.548.68.31.10 1.0E 3276-771929 UNIT 123 - PARTS Unit 123 - Parts 511.000.77.548.68.31.10 87.9E Page: 20 Packet Pg. 54 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 21 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 227856 10/12/2017 018950 NAPAAUTO PARTS (Continued) 10.4% Sales Tax 511.000.77.548.68.31.10 9.11, Total: 108.3E 227857 10/12/2017 064618 NASCO 625093 WWTP: BTM SECTION W/VALVE/E> BTM SECTION W/VALVE/EXT SECT 423.000.76.535.80.48.00 414.6( 10.3% Sales Tax 423.000.76.535.80.48.00 42.7( Total: 457.3( 227858 10/12/2017 064570 NATIONAL SAFETY INC 0481257-IN SEWER - SUPPLIES Sewer - Supplies 423.000.75.535.80.31.00 39.8( 10.3% Sales Tax 423.000.75.535.80.31.00 4.1( Total: 43.9( 227859 10/12/2017 070855 NAVIA BENEFIT SOLUTIONS 10103837 FSA MONTHLY FEES - SEPT 2017 FSA MONTHLY FEES 001.000.22.518.10.41.00 100.0( Total: 100.0( 227860 10/12/2017 024001 NC MACHINERY MVCS0278877 UNIT 9 - PARTS Unit 9 - Parts 511.000.77.548.68.31.10 18.9� Freight 511.000.77.548.68.31.10 8.9£ 10.3% Sales Tax 511.000.77.548.68.31.10 2.8£ Total: 30.8. 227861 10/12/2017 063034 NCL 396003 WWTP: BOD SEEDS BOD SEEDS 423.000.76.535.80.31.00 185.0( Page: 21 Packet Pg. 55 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 22 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 227861 10/12/2017 063034 NCL (Continued) Freight 423.000.76.535.80.31.00 15.0 , 227862 10/12/2017 024302 NELSON PETROLEUM 227863 10/12/2017 025690 NOYES, KARIN 227864 10/12/2017 065720 OFFICE DEPOT 0635716-IN 000 00 772 966397035001 966397199001 967006318001 227865 10/12/2017 070166 OFFICE OF THE STATE TREASURER Sept, 2017 Total FLEET FILTER SUPPLIES Fleet Filter Supplies 511.000.77.548.68.34.40 10.3% Sales Tax 511.000.77.548.68.34.40 Total PLANNING BOARD MINUTES - 9-27 Planning Board Minutes - 9-27-2017 001.000.62.558.60.41.00 Total P&R: PAPER P&R: PAPER 001.000.64.571.21.31.00 10.3% Sales Tax 001.000.64.571.21.31.00 P&R: PAPER, NAME BADGES P&R: PAPER, NAME BADGES 001.000.64.571.21.31.00 10.3% Sales Tax 001.000.64.571.21.31.00 PM: PAPER, INK CARTRIDGES PM: PAPER, INK CARTRIDGES 001.000.64.576.80.31.00 10.3% Sales Tax 001.000.64.576.80.31.00 Total COURT, BLDG CODE & JIS TRANSI• Emergency Medical Services & Traun Page: 22 Packet Pg. 56 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 23 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 227865 10/12/2017 070166 OFFICE OF THE STATE TREASURER (Continued) r 001.000.237.120 1,238.1' E PSEA 1, 2 & 3 Account 001.000.237.130 24,430.6' Building Code Fee Account L 001.000.237.150 159.5( State Patrol Death Investigation 001.000.237.330 63.8. y Judicial Information Systems Account 001.000.237.180 5,683.3, t School Zone Safety Account 001.000.237.200 24.4( Washington Auto Theft Prevention 001.000.237.250 2,468.1 < p Traumatic Brain Injury 001.000.237.260 487.9, o Accessible Communities Acct Q. 001.000.237.290 22.2. Q Multi -Model Transportation .. 001.000.237.300 ti 22.2. Hwy Safety Acct N r 001.000.237.320 101.2� c Crime Lab Blood Breath Analysis r N 001.000.237.170 26.2( WSP Hwy Acct E 001.000.237.340 362.3' 5 Total: 35,090.1' c 227866 10/12/2017 073896 OLYMPIC BRAKE SUPPLY 2-409123 UNIT 49 - BRAKE DRUM m t Unit 49 - Brake Drum 511.000.77.548.68.31.10 U 102.2( coo 10.3% Sales Tax Q 511.000.77.548.68.31.10 10.5< Total: 112.71 227867 10/12/2017 002203 OWEN EQUIPMENT COMPANY 00085739 UNIT 138 - LINE ACTUATOR Page: 23 Packet Pg. 57 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 24 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 227867 10/12/2017 002203 OWEN EQUIPMENT COMPANY (Continued) r Unit 138 - Line Actuator E 511.000.77.548.68.31.10 514.7z Freight Q' m 511.000.77.548.68.31.10 15.8' •3 10.3% Sales Tax 511.000.77.548.68.31.10 54.6E Total: 585.2; y 227868 10/12/2017 072878 PACIFIC COAST CHEMICALS CO 181196 WWTP: WRONG SALES TAX/CRED m Wilson Cklay. Wrong sales tax charge t 423.000.76.535.80.31.55 1,470.0( . Freight U 423.000.76.535.80.31.55 422.2E o 10.3% Sales Tax 423.000.76.535.80.31.55 Fa 151.4' o 181675 WWTP: WILSON CLAY Q. WILSON CLAY Q- Q 423.000.76.535.80.31.55 1,470.0( Freight ~ 423.000.76.535.80.31.55 422.2( N 10.3% Sales Tax r c 423.000.76.535.80.31.55 194.9( N 6752 WWTP: 10/10/17 CREDIT FOR INV ' CREDIT FOR INV 181196-WRONG E 423.000.76.535.80.31.55 Freight 423.000.76.535.80.31.55 -422.2( 10.3% Sales Tax 423.000.76.535.80.31.55 -151.4' t Total: 2,087.1( r r Q 227869 10/12/2017 075735 PACIFIC SECURITY 21487 COURT SECURITY 09/13/2017 COURT SECURITY 09/13/2017 001.000.23.512.50.41.00 78.7E Page: 24 Packet Pg. 58 vchlist 10/12/2017 10: 52:15AM Bank code : usbank Voucher Date Vendor 227869 10/12/2017 075735 075735 PACIFIC SECURITY 227870 10/12/2017 065051 PARAMETRIX INC Voucher List City of Edmonds Invoice (Continued) 04-21756 04-21819 04-21820 227871 10/12/2017 074830 PERFORMANCE SYSTEMS INTEG 649768 227872 10/12/2017 074793 PETDATA INC 227873 10/12/2017 008400 PETTY CASH 6145 ADMIN PC 10-9-17 6.3.a Page: 25 PO # Description/Account Amoun Total: 78.7! r r- >, WWTP: 7/30-8/26/17 PLC&SCADA C 7/30-8/26/17 PLC&SCADA CONTROI Q. 423.100.76.594.39.41.10 7,743.7! WWTP: TASK 6 - 7/30-8/26/17 ON C, 3 TASK 6 - 7/30-8/26/17 ON CALL PRC c 423.000.76.535.80.41.00 2,855.0( m WWTP: TASK 7 - 7/30-8/26/17 ON C, Y TASK 7 - 7/30-8/26/17 ON CALL PRC 423.000.76.535.80.41.00 3,612.5( Total: 14,211.2! E Fa FS 17 - SYSTEM EQUIP PROJECT U 4- FS 17 - System Equip Project O 001.000.66.518.30.48.00 1,340.3z 10.3% Sales Tax o 001.000.66.518.30.48.00 138.0( a Total: 1,478.4( Q ti INV#6145 - EDMONDS PD - SEPT 2( 33 - 1 YR LICENSES @ $3.90 N r 001.000.41.521.70.41.00 128.7( 1 REPLACEMENT TAG @ $3.90 Y 001.000.41.521.70.41.00 3.9( 4 LATE FEES @ $2.50 E 001.000.41.521.70.41.00 10.0( f° Total: 142.6( .. c POLICE ADMIN PETTY CASH 10-9-1 m E PARKING AT HARBORVIEW FOR VI U 001.000.41.521.21.43.00 5.0( 2 r STEEL PLATES FOR RANGE Q 001.000.41.521.40.31.00 80.5( SEALANT & TAPE FOR RANGE 001.000.41.521.40.31.00 22.7£ Page: 25 Packet Pg. 59 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 26 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 227873 10/12/2017 008400 PETTY CASH (Continued) r PARKING - DOWNTOWN SEATTLE I E 001.000.41.521.40.43.00 18.3( M PAINT FOR RANGE AMMO CABINET Q' 001.000.41.521.40.31.00 m 19.5 1 •3 PADLOCK FOR RANGE AMMO CAB 001.000.41.521.40.31.00 20.0z Total: 166.31 y 227874 10/12/2017 028860 PLATT ELECTRIC SUPPLY INC N992632 WWTP: CH E345P67 & TYN T5010C: m CH E345P67 & TYN T5010C2 t 423.000.76.535.80.48.00 22.5( . 10.3% Sales Tax 423.000.76.535.80.48.00 2.3, o 0053819 PW - SUPPLIES PW - Supplies Fa o 001.000.66.518.30.31.00 9.6E Q. 10.3% Sales Tax Q 001.000.66.518.30.31.00 0.9� 0121994 FAC - SUPPLIES ~ FAC - Supplies c� 001.000.66.518.30.31.00 r 97.0� c 10.3% Sales Tax r 001.000.66.518.30.31.00 10.0( Total: 142.5E E 227875 10/12/2017 064088 PROTECTION ONE 2445047 ALARM MONITORING SENIOR CEN ALARM MONITORING SENIOR CEN 001.000.66.518.30.42.00 c 137.5E 31146525 ALARM MONITORING CITY HALL E E ALARM MONITORING CITY HALL 12 U 001.000.66.518.30.42.00 53.1E Q Total: 190X 227876 10/12/2017 046900 PUGET SOUND ENERGY 200021829581 WWTP: 8/21-9/20/17 200 2ND AVE,' 8/21-9/20/17 200 2ND AVE S / METE Page: 26 Packet Pg. 60 vchlist 10/12/2017 10: 52:15AM Bank code : usbank Voucher Date Vendor 227876 10/12/2017 046900 PUGET SOUND ENERGY 227877 10/12/2017 030695 PUMPTECH INC 227878 10/12/2017 070955 R&R STAR TOWING 227879 10/12/2017 061540 REPUBLIC SERVICES #197 Voucher List City of Edmonds 6.3.a Page: 27 Invoice PO # Description/Account Amoun (Continued) r r- 423.000.76.535.80.47.63 41.6( E Total: 41.6( : Q. 0120844-IN SEWER - PUMP INSPECTION Sewer - Pump Inspection 3 423.000.75.535.80.48.00 888.5 1 10.3% Sales Tax 423.000.75.535.80.48.00 N 91.5< Total: 980.1( 126995 INV#126995 - EDMONDS PD E TOW 2000 CADILLAC #BCU0465 001.000.41.521.22.41.00 159.0( ,- 10.4% Sales Tax O 001.000.41.521.22.41.00 16.5z j Total: 175.5� a 3-0197-0800478 FIRE STATION #20 23009 88TH AVE Q FIRE STATION #20 23009 88TH AVE ti 001.000.66.518.30.47.00 155.5' 3-0197-0800897 PUBLIC WORKS OMC 7110 210TH : N r PUBLIC WORKS OMC 7110 210TH ; 001.000.65.518.20.47.00 31.1 < N PUBLIC WORKS OMC 7110 210TH 111.000.68.542.90.47.00 118.3( E PUBLIC WORKS OMC 7110 210TH : f° 421.000.74.534.80.47.00 118.3( ; PUBLIC WORKS OMC 7110 210TH ; y 423.000.75.535.80.47.10 118.3( E PUBLIC WORKS OMC 7110 210TH ; U 511.000.77.548.68.47.00 118.3( r PUBLIC WORKS OMC 7110 210TH ; Q 422.000.72.531.90.47.00 118.2E 3-0197-0801132 FIRE STATION #16 8429 196TH ST FIRE STATION #16 8429 196TH ST Page: 27 Packet Pg. 61 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 227879 10/12/2017 061540 REPUBLIC SERVICES #197 (Continued) 3-0197-0829729 227880 10/12/2017 064769 ROMAINE ELECTRIC 5-015586 227881 10/12/2017 066964 SEATTLE AUTOMOTIVE DIST INC S3-2463175 227882 10/12/2017 074997 SEITEL SYSTEMS, LLC S3-2511108 42057 227883 10/12/2017 071847 SHELDON'S CUSTOM CABINETS 1002 PO # Description/Account 001.000.66.518.30.47.00 CLUBHOUSE 6801 N MEADOWDAL CLUBHOUSE 6801 N MEADOWDAL 001.000.66.518.30.47.00 Total UNIT 2 - BATTERY Unit 2 - Battery 511.000.77.548.68.31.10 10.3% Sales Tax 511.000.77.548.68.31.10 Total UNIT 453 - PUMP Unit 453 - Pump 511.000.77.548.68.31.10 10.3% Sales Tax 511.000.77.548.68.31.10 UNIT 49 - SENSOR Unit 49 - Sensor 511.000.77.548.68.31.10 10.3% Sales Tax 511.000.77.548.68.31.10 Total REMOTE COMPUTER SUPPORT Remote computer support - 9/1/17, 512.000.31.518.88.41.00 Total INV#1002 - EDMONDS PD - SWAT V REMOVE/REPLACE CABINETS IN V 001.000.41.521.23.31.00 10.4% Sales Tax 001.000.41.521.23.31.00 6.3.a Page: 28 Page: 28 Packet Pg. 62 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 29 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 227883 10/12/2017 071847 071847 SHELDON'S CUSTOM CABINETS (Continued) Total: r 4,995.6( r- >+ 227884 10/12/2017 063306 SHERWIN-WILLIAMS 8259-6 PS - PAINT SUPPLIES PS - Paint Supplies Q- 001.000.66.518.30.31.00 33.7E 10.3% Sales Tax 3 001.000.66.518.30.31.00 3.4E Total: 37.2E N Y 227885 10/12/2017 036955 SKY NURSERY T-1018737 PM: STRAW BALES m PM: STRAW BALES 001.000.64.576.80.31.00 51.9E E 10.0% Sales Tax V 001.000.64.576.80.31.00 5.2( ,- Total: 57.1E O 227886 10/12/2017 075590 SMARSH INV00280072 09-17 NETGUARD MONTHLY SERVI o L NetGuard Monthly Service Building Q- a 001.000.62.524.20.42.00 36.0( Q NetGuard Monthly Service City Clerk ti 001.000.25.514.30.42.00 6.0( NetGuard Monthly Service Communit r 001.000.61.557.20.42.00 6.0( NetGuard Monthly Service Court Y 001.000.23.512.50.42.00 6.0( NetGuard Monthly Service Developm, E 001.000.62.524.10.42.00 6.0( NetGuard Monthly Service Engineerir 001.000.67.518.21.42.00 84.0( y NetGuard Monthly Service Facilities E 001.000.66.518.30.42.00 48.0( u NetGuard Monthly Service Finance r Q 001.000.31.514.23.42.00 6.0( NetGuard Monthly Service Human Re 001.000.22.518.10.42.00 6.0( NetGuard Monthly Service Informatioi Page: 29 Packet Pg. 63 vchlist 10/12/2017 10: 52:15AM Bank code : usbank Voucher Date Vendor 227886 10/12/2017 075590 SMARSH Voucher List City of Edmonds 6.3.a Page: 30 Invoice PO # Description/Account Amoun (Continued) r r- 512.000.31.518.88.42.00 18.0( E NetGuard Monthly Service Mayor's O 001.000.21.513.10.42.00 6.0( NetGuard Monthly Service Parks L 001.000.64.576.80.42.00 12.0( NetGuard Monthly Service Police 001.000.41.521.22.42.00 234.0( y NetGuard Monthly Service PW Water 421.000.74.534.80.42.00 36.0( t NetGuard Monthly Service PW Water 421.000.74.534.80.42.00 3.0( NetGuard Monthly Service PW Water 423.000.75.535.80.42.00 3.0( p NetGuard Monthly Service PW Sewei 423.000.75.535.80.42.00 30.0( o NetGuard Monthly Service PW Storm Q. 422.000.72.531.90.42.00 6.0( Q NetGuard Monthly Service PW Street .. 111.000.68.542.90.42.00 ti 18.0( NetGuard Monthly Service PW Fleet N r 511.000.77.548.68.42.00 6.0( c NetGuard Monthly Service PW Admir r N 001.000.65.518.20.42.00 2.1( NetGuard Monthly Service PW Admir E 421.000.74.534.80.42.00 0.6( 5 NetGuard Monthly Service PW Admir 422.000.72.531.90.42.00 2.1( NetGuard Monthly Service PW Admir E 423.000.75.535.80.42.00 0.6( U NetGuard Monthly Service PW Admir r 423.000.76.535.80.42.00 0.6( Q NetGuard Monthly Service PW Street 111.000.68.542.90.42.00 6.0( NetGuard Monthly Service PW Street Page: 30 Packet Pg. 64 vchlist 10/12/2017 10: 52:15AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 227886 10/12/2017 075590 SMARSH (Continued) 227887 10/12/2017 075543 SNO CO PUBLIC DEFENDERASSOC 1938 227888 10/12/2017 037375 SNO CO PUD NO 1 2003-2646-0 2011-8789-5 2015-0127-7 2019-2991-6 2021-9128-4 2025-2918-6 2025-2920-2 2025-7615-3 2025-7948-8 PO # Description/Account 422.000.72.531.90.42.00 NetGuard Monthly Service WWTP 423.000.76.535.80.42.00 Total SEPTEMBER 2017 PUBLIC DEFENr MONTHLY CONTRACT COSTS 001.000.39.512.52.41.00 Total HUMMINGBIRD PARK 1000 EDMON HUMMINGBIRD PARK 1000 EDMON 001.000.64.576.80.47.00 TRAFFIC LIGHT 21132 76TH AVE W TRAFFIC LIGHT 21132 76TH AVE W 111.000.68.542.64.47.00 LIFT STATION #14 7905 1/2 211TH F LIFT STATION #14 7905 1/2 211TH F 423.000.75.535.80.47.10 WWTP: 8/23-9/20/17 FLOW METER 8/23-9/20/17 FLOW METER 23219 7, 423.000.76.535.80.47.62 PEDEST CAUTION LIGHT 7801 212- PEDEST CAUTION LIGHT 7801 212- 111.000.68.542.63.47.00 STREET LIGHTING (303 LIGHTS @ STREET LIGHTING (303 LIGHTS @ 111.000.68.542.63.47.00 STREET LIGHTING (13 LIGHTS @ 4 STREET LIGHTING (13 LIGHTS @ 4 111.000.68.542.63.47.00 STREET LIGHTING (2029 LIGHTS C STREET LIGHTING (2029 LIGHTS C 111.000.68.542.63.47.00 STREET LIGHTING (58 LIGHTS @ 2 6.3.a Page: 31 Amoun r c a� 6.0( E 72.0( 666.0( .L 3 c N 21,546.6� 21, 546.6$ E 17.1 1 0 58.1: o Q. a a 19.4: ti N r 16.6( N 17.71 .E ca 3,875.3, y E t U 110.4E r Q 15, 556.8, Page: 31 Packet Pg. 65 vchlist 10/12/2017 10: 52:15AM Bank code : usbank Voucher Date Vendor 227888 10/12/2017 037375 SNO CO PUD NO 1 227889 10/12/2017 076178 SOLENIS LLC Voucher List City of Edmonds 6.3.a Page: 32 Invoice PO # Description/Account Amoun (Continued) r r- STREET LIGHTING (58 LIGHTS @ 2 E 111.000.68.542.63.47.00 371.4( M 2025-7952-0 WWTP: 9/1-9/30/17 ENERGY MGMT Q' 9/1-9/30/17 ENERGY MANAGEMEN m L 423.000.76.535.80.47.61 9.40 2047-1489-3 STREET LIGHTING (1 LIGHT @ 150' STREET LIGHTING (1 LIGHT @ 150' y 111.000.68.542.63.47.00 4.9E 2047-1492-7 STREET LIGHTING (18 LIGHTS @ 2 STREET LIGHTING (18 LIGHTS @ 2 111.000.68.542.63.47.00 116.8' . 2047-1493-5 STREET LIGHTING (5 LIGHTS @ 40 U STREET LIGHTING (5 LIGHTS @ 40 0 111.000.68.542.63.47.00 58.3E FU 2047-1494-3 STREET LIGHTING (2 LIGHTS @ 10 0 STREET LIGHTING (2 LIGHTS @ 10 Q. 111.000.68.542.63.47.00 14.8, Q- a 2047-1495-0 STREET LIGHTING (26 LIGHTS @ 2 STREET LIGHTING (26 LIGHTS @ 2 ~ 111.000.68.542.63.47.00 92.9E N 2051-8438-5 LIFT STATION #5 432 3RD AVE S / fV r c LIFT STATION #5 432 3RD AVE S / IV r 423.000.75.535.80.47.10 N 24.3� 2053-0758-0 DECORATIVE & STREET LIGHTING E DECORATIVE & STREET LIGHTING 111.000.68.542.64.47.00 158.4, 2207-9275-8 TRAFFIC LIGHT 22730 HWY 99 - ME TRAFFIC LIGHT 22730 HWY 99 - ME 111.000.68.542.64.47.00 153.1, t Total: 20,676.51 r r Q 131216307 WWTP: PRAESTOL PRAESTOL 423.000.76.535.80.31.51 6,595.2( 10.3% Sales Tax Page: 32 Packet Pg. 66 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 33 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 227889 10/12/2017 076178 SOLENIS LLC (Continued) r 423.000.76.535.80.31.51 679.3' E Total: 7,274.5' : Q. 227890 10/12/2017 038300 SOUND DISPOSAL CO 103584 WWTP: RECYCLING ($29.95 INVOI( Recycling + taxes 3 423.000.76.535.80.47.66 29.9: 103587 PARKS MAINT GARBAGE AND REC PARKS MAINT GARBAGE AND REC Y 001.000.64.576.80.47.00 1,140.0 , Total: 1,170.0; E 227891 10/12/2017 074990 STANTEC CONSULTING SERVICES 1236615 PLAN REVIEW SERVICES THRU 7/, PLAN REVIEW SERVICES THRU 07 - 001.000.67.518.21.41.00 2,644.9( PLAN REVIEW SERVICES THRU 7/: > 421.000.74.534.80.41.00 1,322.4E o PLAN REVIEW SERVICES THRU 7/: a 422.000.72.531.90.41.00 1,322.4E Q PLAN REVIEW SERVICES THRU 7/, r� 423.000.75.535.80.41.00 1,322.4E N 1259976 PLAN REVIEW SERVICES THRU 8K r PLAN REVIEW SERVICES THRU 8K c r 001.000.67.518.21.41.00 3,341.7: Y PLAN REVIEW SERVICES THRU 8K 421.000.74.534.80.41.00 1,670.81 .E PLAN REVIEW SERVICES THRU 8K 422.000.72.531.90.41.00 1,670.8 1 PLAN REVIEW SERVICES THRU 8K m 423.000.75.535.80.41.00 1,670.8( E Total: 149966X u 227892 10/12/2017 069448 STEELE-SMITH, PATRICIA 9/22 REIMB TRAINING 9/22 REIMB TRAINING USAGWA r r Q 9/22 REIMB TRAINING USAGWA 001.000.64.571.28.49.00 100.0( Page: 33 Packet Pg. 67 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 34 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 227892 10/12/2017 069448 069448 STEELE-SMITH, PATRICIA (Continued) Total: 100.0( 227893 10/12/2017 040917 TACOMA SCREW PRODUCTS INC 18173371 TRAFFIC - TRIPOD LADDER Traffic - Tripod Ladder 111.000.68.542.64.31.00 238.91 10.3% Sales Tax 111.000.68.542.64.31.00 24.6' 18175142 ROADWAY - SUPPLIES Roadway - Supplies 111.000.68.542.31.31.00 86.7( 10.3% Sales Tax 111.000.68.542.31.31.00 8.91 18175143 ROADWAY SUPPLIES Roadway Supplies 111.000.68.542.31.31.00 25.2 , 10.3% Sales Tax 111.000.68.542.31.31.00 2.6( Total: 387.1, 227894 10/12/2017 072649 THE WIDE FORMAT COMPANY 102837 MAINTENANCE FOR HP PAGEWIDE Oct-17 Maintenance on HP Pagewide 512.000.31.518.88.48.00 175.0( 10.3% Sales Tax 512.000.31.518.88.48.00 18.0: Total: 193.0: 227895 10/12/2017 073310 UNISAFE INC 700192 WWTP: NITRILE GLOVES NITRILE GLOVES 423.000.76.535.80.31.00 1,078.8( Total: 1,078.8( 227896 10/12/2017 043935 UPS 00002T4T13397 PICK UP FOR BUILDING DIVISION Pick up for Building Division 001.000.62.524.20.41.00 20.5( Total: 20.5( 227897 10/12/2017 062693 US BANK BID-1687/0907 BID/ED! PO BOX RENEWAL, PRINT Page: 34 Packet Pg. 68 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 35 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 227897 10/12/2017 062693 US BANK (Continued) BID/Ed! P.O. Box renewal, re -print ne 140.000.61.558.70.49.00 141.8( Total: 141.8E 227898 10/12/2017 068724 US HEALTHWORKS MED GROUP OF WF 0745975-WA 227899 10/12/2017 075811 VEZETINSKI, CHERYL 227900 10/12/2017 065035 WASHINGTON STATE PATROL WOTS AWARD FICTION 118002221 227901 10/12/2017 076254 WASHINGTON STATE UNIVERSITY SBDC-04302017 227902 10/12/2017 067195 WASHINGTON TREE EXPERTS 227903 10/12/2017 075635 WCP SOLUTIONS 117-737 DOT TESTING DOT TESTING - WATER 421.000.74.534.80.41.00 Total WOTS AWARD FICTION SECOND P WOTS AWARD FICTION SECOND P 117.100.64.573.20.41.00 Total INV#118002221 - EDM301 - EDMONI BACKGROUND CHECKS - SEPT 20' 001.000.237.100 Total SUPPORT OF SMALL BUSINESS DE Support of Small Business Developm 001.000.61.558.70.41.00 Total STREET - REMOVE 2 MAPLES 2382 Street - Remove 2 Maples 23823 101 111.000.68.542.71.48.00 10.3% Sales Tax 111.000.68.542.71.48.00 Total 10117336 RECYCLE - WASTEBASKETS Recycle - Wastebaskets 421.000.74.537.90.35.00 10.3% Sales Tax 421.000.74.537.90.35.00 Page: 35 Packet Pg. 69 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 36 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 227903 10/12/2017 075635 WCP SOLUTIONS (Continued) r 10125816 RECYCLE - WASTEBASKETS E Recycle - Wastebaskets 421.000.74.537.90.35.00 109.5E 10.3% Sales Tax L 421.000.74.537.90.35.00 11.2E 10127923 RECYCLE - RECYCLE CONTAINER: c Recycle - Recycle Containers y 421.000.74.537.90.35.00 198.1, 10.3% Sales Tax 421.000.74.537.90.35.00 20.4' 10134528 RECYCLE - RECYCLE DESK CONT/ E Recycle - Recycle Desk Containers c�i 421.000.74.537.90.35.00 162.4E p 10.3% Sales Tax Fa 421.000.74.537.90.35.00 16.7, o 10300987 CR FAC MAINT - RETURNS Q. Fac Maint - Returns Q- a 001.000.66.518.30.31.00 10.3% Sales Tax 001.000.66.518.30.31.00 -4.9( r 9677242 CR FAC MAINT - RETURNS c Fac Maint - Returns N 001.000.66.518.30.31.00 -9.3( 9.8% Sales Tax E 001.000.66.518.30.31.00 Total: 550.15 227904 10/12/2017 075215 WELCOME COMMUNICATIONS INV-0104 INV#INV-0104 - EDMONDS PD c m PORTABLE RADIO BATTERIES E t 001.000.41.521.22.31.00 770.7( 10.3% Sales Tax Q 001.000.41.521.22.31.00 79.3E Total: 850.0E 227905 10/12/2017 072627 WEST SAFETY SERVICES INC 7004448 MONTHLY 911 DATABASE MAINT Page: 36 Packet Pg. 70 vchlist 10/12/2017 10: 52:15AM Voucher List City of Edmonds 6.3.a Page: 37 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 227905 10/12/2017 072627 WEST SAFETY SERVICES INC (Continued) r Monthly 911 database maint E 512.000.31.518.88.48.00 100.0( Total: 100.0( L_ 227906 10/12/2017 072834 WESTERN OFFICE INTERIORS 31955 INV#31955 - EDMONDS PD 3 KNOLL LIFE CHAIR c 001.000.41.521.11.35.00 778.8, y INSTALLATION OF KNOLL CHAIR Y 001.000.41.521.11.35.00 140.0( 10.3% Sales Tax 001.000.41.521.11.35.00 94.6, . Total: 1,013.4E U 227907 10/12/2017 076050 WILLIAMS, DAVID WOTS PRESENTATION WOTS PRESENTATION 4- WOTS PRESENTATION j 117.100.64.573.20.41.00 147.0( o Total: 147.0( m a 135 Vouchers for bank code : usbank Bank total : 311,996.5( ti 135 Vouchers in this report Total vouchers : 311,996.5( r 0 r N Y V E V C N E t V R a+ a+ Q Page: 37 Packet Pg. 71 6.3.b vchlist 10/12/2017 11: 21: 03AM Bank code : usbank Voucher Date Vendor 10122017 10/12/2017 062693 US BANK Voucher List City of Edmonds Page: 1 Invoice PO # Description/Account Amoun 1683 COURT SHREDDING 2 BINS 08/201 COURT SHREDDING 2 BINS 08/201 E 001.000.23.512.50.49.00 9.4z M PASSPORT POSTAGE Q' m 001.000.23.512.50.42.00 99.71 •3 1885 INV#1885 10/06/17 - POLICE #2 - EE FEDEX CHG #16-28028 c 001.000.41.521.10.42.00 M 42.6� w FEDEX CHG #17-21298 001.000.41.521.10.42.00 15.2. t FEDEX CHG #17-18639 U 001.000.41.521.10.42.00 19.4( •9 FEDEX CHG #17-21499 6 001.000.41.521.10.42.00 16.01 p FERRY/WSFC CRIME CONF-HARD\ 001.000.41.521.40.43.00 32.5( p MEAL/SWAT BASIC-GAGNER a 001.000.41.521.40.43.00 13.0' e LODGING/WSFC CRIME CONF-HAF 001.000.41.521.40.43.00 ti 176.0( FEDEX CHG #17-22690,22965,22961 N r 001.000.41.521.10.42.00 16.5' c MEAL/SWAT BASIC-GAGNER r y 001.000.41.521.40.43.00 L 34.1( .3 MEALS/SWAT BASIC-GAGNER 001.000.41.521.40.43.00 24.1( y MEAL/SWAT BASIC-GAGNER E 001.000.41.521.40.43.00 37.2( U FUEL/SWAT BASIC-GAGNER f° 001.000.41.521.40.43.00 32.20 Q MEAL/SWAT BASIC-GAGNER 001.000.41.521.40.43.00 58.7, 2519 INV#2519 10/06/17 - POLICE #1 - EE FUEL/HOMICIDE INVEST-FROLANE Page: 1 Packet Pg. 72 vchlist 10/12/2017 11: 21: 03AM Voucher List City of Edmonds 6.3.b Page: 2 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 10122017 10/12/2017 062693 US BANK (Continued) 001.000.41.521.40.43.00 34.8' c 3048 INV#3048 10/06/17-THOMPSON- E[ m E CANON CAMCORDER SD CARD >% M 001.000.41.521.21.31.00 40.9� Q• SHRED 2 TOTES @ 4.72 8/23/17 L_ 001.000.41.521.10.41.00 9.4, 3 MENS BOOTS - CRYSTAL c 001.000.41.521.22.24.00 137.8( y OTTERBOX PHONE CASE-HAWLEI 001.000.41.521.10.42.00 29.9E MAIL SACKVILLE LETTER U 001.000.41.521.10.42.00 28.7E . CR123A BATTERIES 001.000.41.521.22.31.00 56.3. o ECR2032 BATTERIES - 2 PK Fa 001.000.41.521.22.31.00 14.00 o NIKE MENS BOOTS - HAUGHIAN a 001.000.41.521.22.24.00 165.4E Q GRAY VINYL PHOTO SCALES 001.000.41.521.22.31.00 10.0( NIX TEST KIT (L) BROWN HEROIN r 001.000.41.521.80.31.00 74.5( o REG/WAPRO CONF-BROMAN 001.000.41.521.40.49.00 225.0( 3 RETURN SIGHT TO SIG SAUER 001.000.41.521.10.42.00 12.4E 8" ZIP TIES E 001.000.41.521.80.31.00 27.2' U 11" ZIP TIES f° 001.000.41.521.80.31.00 12.0E Q 3314 INV#3314 10/6/17 - LAWLESS - EDN 5.56 MAGAZINE INSET - GAGNER 001.000.41.521.23.31.00 41.7( 20# CO2 TANK FOR PRISIM SYSTEI Page: 2 Packet Pg. 73 vchlist 10/12/2017 11: 21: 03AM Bank code : usbank Voucher Date Vendor 10122017 10/12/2017 062693 US BANK Voucher List City of Edmonds 6.3.b Page: 3 Invoice PO # Description/Account Amoun (Continued) 001.000.41.521.22.35.00 153.4( c 3M YR MAINT PKG LICENSE PLATE E E 001.000.41.521.22.48.00 865.4E 3M BACK OFFICE MAINT PLAN Q- 001.000.41.521.22.48.00 331.3( .L DANNER BOOTS - RT SMITH 3 001.000.41.521.22.24.00 361.3E c MONTHLY DATA CHG FOR TRAIL C) 001.000.41.521.22.42.00 0 N 9.9� SALOMON PRO3D - GAGNER m t 001.000.41.521.23.31.00 187.9( u GEMINI ES210 PORTABLE PA E 628.000.41.521.23.31.00 349.9E ESSTAC 5.56 MAGAZINE POUCH-G o 001.000.41.521.23.31.00 27.0( Ta ESSTAC SINGLE PISTOL POUCH-G 0 001.000.41.521.23.31.00 39.0( a OUTDOOR FORAY JACKET-GAGNE CL Q 001.000.41.521.23.31.00 OUTDOOR FORAY PANTS-GAGNEF 001.000.41.521.23.31.00 179.6( r PIG FDT GLOVES - GAGNER o 001.000.41.521.23.31.00 47.9E a BAYCO PLASTIC CORD ORGANIZE 628.000.41.521.23.31.00 22.0( UTILITECH 10OFT EXTENSION COF a� 628.000.41.521.23.31.00 198.4 , E SAFARILAND LEG SHROUD-GAGNI t 001.000.41.521.23.31.00 43.2: PADDED BLACK BELT-GAGNER Q 001.000.41.521.23.31.00 79.0( TOURNIQUET CASE-GAGNER 001.000.41.521.23.31.00 37.9� QUICK LOCKING SYSTEM-GAGNEF Page: 3 Packet Pg. 74 vchlist 10/12/2017 11: 21: 03AM Bank code : usbank Voucher Date Vendor 10122017 10/12/2017 062693 US BANK Voucher List City of Edmonds 6.3.b Page: 4 Invoice PO # Description/Account Amoun (Continued) 001.000.41.521.23.31.00 25.5( c QUICK DUTY RECEIVER PLATE -GA E E 001.000.41.521.23.31.00 17.6E STERILE WATER AMPOULES Q- 001.000.41.521.80.31.00 118.2E .L CAP-SHURE HYDRAFLOCK SWAB 3 001.000.41.521.80.31.00 344.7E c 3314 INV#3314 10/06/17 LAWLESS-CR RI M N REFUND FOR HOLSTER RETURNE Y 001.000.41.521.23.31.00 -72.0, 4697 AWC NOVEMBER 2017 MEETING E U Keurig coffee pods E 001.000.21.513.10.31.00 38.1: 50 kleenex w- 0 001.000.21.513.10.31.00 16.9E Ta PRIME membership fee (City) > 0 001.000.21.513.10.49.00 10.9E a 10.3% Sales Tax C 001.000.21.513.10.49.00 EASC Public Officials Reception 001.000.21.513.10.49.00 30.0( N r coffee c 001.000.21.513.10.31.00 24.4 1 AWC 11/1 Meeting in Edmonds L >� 001.000.21.513.10.49.00 50.0( 5179 NUC, MONITOR, LABEL, CABLES, E Newegg.com - LG 22MB35D-1 Black. E 512.100.31.518.88.35.00 124.9� � Newegg.com - Team Elite 8GB 260pii 512.100.31.518.88.35.00 61.9� Q Newegg.com - Intel NUC Barebone S 512.100.31.518.88.35.00 497.3� Newegg.com - Dymo 18488 Rhino FIi 512.000.31.518.88.31.00 20.3( Page: 4 Packet Pg. 75 vchlist 10/12/2017 11: 21: 03AM Bank code : usbank Voucher Date Vendor 10122017 10/12/2017 062693 US BANK Voucher List City of Edmonds 6.3.b Page: 5 Invoice PO # Description/Account Amoun (Continued) Newegg.com - StarTech HKLP25 Hoc 512.000.31.518.88.31.00 12.9( E BulkRegister.com - Domain name 512.000.31.518.88.49.00 48.1( Q- 5923 TOURISM AD, OFFICESPACE, DIVE L Tourism promotion ads 425 Magazine 3 120.000.31.575.42.41.40 1,725.0( c Diversity Commission Film Series mo M N 001.000.61.557.20.49.00 310.0( Off iceSpace database services for 001.000.61.558.70.41.00 200.0( u Diversity Commission World Cafe E 001.000.61.557.20.49.00 13.1 E Diversity Commission Film Series po: o 001.000.61.557.20.49.00 89.3E ru 7483 OCTOBER MAYOR'S MEETING LUN 0 lunch a 001.000.21.513.10.49.00 9.5( Q gratuity 001.000.21.513.10.49.00 3.0( 10.3% Sales Tax N 001.000.21.513.10.49.00 r 0.9E o 8296 LODGING AT WFOA CONFERENCE Red Lion Inn & Suites - Lodging at W L 001.000.31.514.20.43.00 317.8� GFOA - Annual Governmental GAAP 001.000.31.514.20.49.00 a� 135.0( E 8349 INV#8349 10/06/17 - ANDERSON- El U FACEBOOK RECRUITING AD f° r 001.000.41.521.40.41.40 24.9E Q 9573 LODGING AT WFOA CONFERENCE Hampton Inn - Lodging at WFOA 001.000.31.514.23.43.00 324.5z GFOA - Annual Governmental GAAP Page: 5 Packet Pg. 76 vchlist 10/12/2017 11: 21: 03AM Voucher List City of Edmonds 6.3.b Page: 6 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 10122017 10/12/2017 062693 US BANK (Continued) 001.000.31.514.23.49.00 135.0( c 9821 INV#9821 10/06/17 - GREENMUN - E E E OAKLEY BALLISTIC FRAME-GAGNE >+ M 001.000.41.521.23.31.00 241.5E Q- BOOKSHELF SPEAKERS (PRISIM S L_ 001.000.41.521.40.31.00 77.2E 3 REG/ALICE INSTRUCTOR-RT SMITI 001.000.41.521.40.49.00 595.0( y REG& MATERIALS/SRO BASIC-SMI' 001.000.41.521.40.49.00 495.0( SAFARILAND HOLSTER-GAGNER U 001.000.41.521.23.31.00 95.0( . OTTERBOX PHONE CASE - LAWLE f° 001.000.41.521.22.31.00 26.4E C OTTEROBX PHONE CASE - BARD F0 001.000.41.521.22.31.00 26.4( o RECEIVER/CORD ADAPTER KIT a 001.000.41.521.40.31.00 33.1' Q ILLUMINATED KEYBOARD 001.000.41.521.40.31.00 77.2 0 TLO SEARCHES 09/2017 N 001.000.41.521.21.41.00 r 39.6( o 9821 INV#9821 10/06/17-GREENMUN CR CR LODGING WSFC CRIME -HARDY L 001.000.41.521.40.43.00 -75.9( Total: 10,992.8, 1 Vouchers for bank code : usbank Bank total : 10,992.8' M 1 Vouchers in this report Total vouchers : 10,992.8' Q Page: 6 Packet Pg. 77 vchlist 10/12/2017 11: 21: 03AM Bank code : usbank Voucher Date Vendor Voucher List City of Edmonds Invoice PO # Description/Account 6.3.b Page: 7 Amoun Page: 7 Packet Pg. 78 6.3.c PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Protect Title Number Number STM 12th Ave & Sierra Stormwater System Improvements c484 E51FE STR 15th St. SW Walkway (Edmonds Way to 8th Ave) c424 E3DC STM 183rd PI SW Storm Repairs c491 E61FE SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA E STR 2014 Chip Seals c451 E4CB Q. STM 2014 Drainage Improvements c433 E41FA a� 3 STM 2014 Lake Ballinger Associated Projects c436 E4FD "a c M STR 2014 Overlay Program c438 E4CA Y WTR 2014 Waterline Overlays c452 E4CC t STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E51FA E STR 2015 Overlay Program c463 E5CA SWR 2015 Sewerline Overlays i007 E5CC 4- G SWR 2015 Sewerline Replacement Project c441 E4GA c L STR 2015 Traffic Calming c471 E5AB Q WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4J13 Cv STR 2016 Curb Ramp Upgrades i016 E6DC STR 2016 Overlay Program i008 E6CA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA E M SWR 2016 Sewerline Overlays i010 E6CC Z 0 L WTR 2016 Water Comp Plan Update c460 E4JC a- WTR 2016 Waterline Overlays i009 E6CB m 2, WTR 2016 Waterline Replacement Projects c468 E5JA c STR 2017 Curb Ramp Upgrades i022 E7DA a� 3 a a� STR 2017 Minor Sidewalk Program i023 E7DB Li STR 2017 Overlay Program i018 E7CA SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC Q STR 2017 Traffic Calming i021 E7AA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6J13 SWR 2018/19 Sewerline Replacement Project c492 E6GC WTR 2018/19 Waterline Replacement Project c493 E6JC STR 220th Street Overlay Project c462 E4CD STM 224th & 98th Drainage Improvements c486 E6FB Revised 7/27/2017 Packet Pg. 79 6.3.c PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number WTR 224th Waterline Relocation (2013) c418 E3J13 STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA E STM 3rd Ave Rain Gardens i012 E6FC f° a STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA a� 3 STR 89th PI W Retaining Wall i025 E7CD c STR 9th Avenue Improvement Project c392 E2AB M Y FAC AN Upgrades - Council Chambers c476 E5LA STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE E STR ADA Transition Plan s016 E6DB STR Audible Pedestrian Signals i024 E7AB w G STR Bikelink Project c474 E5DA c L PRK City Spray Park c417 E4MA Q SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB Cv STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide ide Protected/Permissive Traffic Signal Conversion g i015 E6AB a� WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 E5J13 E STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1 FM Z 0 L PM Dayton Street Plaza c276 E7MA a- STM Dayton Street Storm Improvements (6th Ave - 8th Ave) c472 E5FC m STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB a� a a� STM Edmonds Marsh Feasibility Study c380 E2FC Li General Edmonds Waterfront Access Analysis c478 E5DB r FAC ESCO III Project c419 E3LB PRK FAC Band Shell Replacement c477 E6MB Q WTR Five Corners Reservoir Re -coating c473 E5KA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W) c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA STR Hwy 99 Enhancements (Phase III) c405 E2AD STR Hwy 99 Gateway Revitalization s014 E6AA SWR Lake Ballinger Trunk Sewer Study s011 E5GB STM LID Retrofits Perrinville Creek Basin c434 E4FB Revised 7/27/2017 Packet Pg. 80 6.3.c PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number SWR Lift Station #1 Basin & Flow Study c461 E4GC STIR Minor Sidewalk Program i017 E6DD STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E61FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E71FA STM Perrinville Creek Culvert Replacement c376 E1 FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC FAC Public Safety Controls System Upgrades c444 E41LA STM Seaview Park Infiltration Facility c479 E5FD WWTP Sewer Outfall Groundwater Monitoring c446 E4HA STIR SR104 Corridor Transportation Study c427 E3AB STIR SR104/City Park Mid -Block Crossing c454 E4DB UTILITIES Standard Details Updates solo E5NA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STIR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STIR Trackside Warning System c470 E5AA STIR Train Trench - Concept c453 E4DA STIR Transportation Plan Update c391 E2AA STM Update Stormwater Management Code & Associated Projects c467 E5FB UTILITIES Utility Rate Update s013 E6JA PRK Veteran's Plaza c480 E6MA STM Video Assessment of Stormwater Lines c459 E4FF PRK Waterfront Restoration m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 E5HA PRK Yost Park Spa c494 E6MC c m E M a a� 3 c M U) Y V a� t E U 4- 0 0 L Q a Revised 7/27/2017 Packet Pg. 81 6.3.c PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title STIR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STIR E1CA c368 76th Ave W at 212th St SW Intersection Improvements c354 Sunset Walkway Improvements STM ElFM c374 Dayton Street & SR104 Storm Drainage Alternatives 7 Perrinville Creek Culvert Replacement E STIRE2AA c391 Transportation Plan Update a E2AB c392 9th Avenue Improvement Project m 3 STIR E2AD c405 Hwy 99 Enhancements (Phase III) c albot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System s Im Edmonds Marsh Feasibility Study E SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation SR104 Corridor Transportation Study G STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) c . 15th St. SW Walkway fk-dmonds Way to 8t L Q STIR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) ADA Curb Ramp Upgrades along 3rd Ave N STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study T orthstream Pipe Abandonment on Puget Drive CD STM E3FG c429 Storm Drainage Improvements - 88th & 194th E c430 SSW Edmonds-105 torm Improvements c L SWR E3GA c398 2013 Sewerline Replacement Project 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project 014 Overlay Program ■ STIR E4CB c451 2014 Chip Seals 2014 Waterline Overla ^� STIR E4CD c462 220th Street Overlay Project �Trairj STIR E4DB c454 SR104/City Park Mid -Block Crossing 2014 Drainage Improvemen STM E4FB c434 LID Retrofits Perrinville Creek Basin low Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects STM E4FE Dayton Street Stormwater Pump Station STM E4FF c459 Video Assessment of Stormwater Lines Revised 7/27/2017 Packet Pg. 82 6.3.c PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title SWR E4GA ' c441 2015 Sewerline Replacement Project SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I SWR Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitorin WTR 2015 Waterline Replacement Program WTR E4JC c460 2016 Water Comp Plan Update Public Safety Controls System Upgrades PRK E4MA c417 City Spray Park Edmonds Fishing Pier Rehab STR E5AA c470 Trackside Warnina Svstem 2015 Traffic Calming IN STR E5CA c463 2015 Overlay Program 2015 Waterline Overlays SWR E5CC i007 2015 Sewerline Overlays a General E5DB c478 Edmonds Waterfront Access Analysis c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E5FD c479 Seaview Park Infiltration Facilitv E5FE mprover SWR E5GA c469 2016 Sanitary Sewer Replacement Projects Lake Ballinger Trunk Se Study WWTP E5HA c481 WWTP Outfall Pipe Modifications 2016 Waterline Replacement Projects WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) orners Reservoir Re -coati n- FAC E5LA c476 AN Uoarades - Council Chambers solo Standard Details Updates STR E6AA s014 Hwy 99 Gateway Revitalization Citywide Protected/Permissive Traffic Signal Conversion STR E6CA i008 2016 Overlay Program 16 Waterline nvariave— SWR E6CC i010 2016 Sewerline Overlays 6DA 85 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DB s016 ADA Transition Plan Revised 7/27/2017 Packet Pg. 83 6.3.c PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title STIR E6DC ' i016 2016 Curb Ramp Upgrades STIR E6DD i017 Minor Sidewalk Program i011 Northstream Culvert Repair Under Puget Drive STM E6FB c486 224th & 98th Drainage Improvements 3rd Ave Rain Garden STM E6FD s017 Stormwater Comp Plan Update STM E6FE c491 183rd PI SW Storm Repairs SWR E6GA i013 2017 Sanitary Sewer Replacement Project idekIPP Sewer Rehab Phase SWR E6GC c492 2018/19 Sewerline Replacement Project Utility Rate Updat WTR E6J13 i014 2017 Waterline Replacement Projects 2018/19 Waterline Replacement Project PRK E6MA c480 Veteran's Plaza Band Shell Replacement PRK E6MC c494 Yost Park Spa E7AA i021 2017 Traffic Calming STIR E7AB i024 Audible Pedestrian Signals i005 228th St. SW Corridor Improvements i STIR E7CA i018 2017 Overlay Program SWR E7CC i020 2017 Sewerline Overlays 89th PI W Retaining Wall STIR E7DA i022 2017 Curb Ramp Upgrades E7DB i023 2017 Minor Sidewalk Program STIR E7DC i026 Citywide Pedestrian Crossing Enhancements QkD Slope Repair & Stabilization STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW NPDES (Students Saving Salmon) PM E7MA c276 Dayton Street Plaza Waterfront Restoration PM E8MA c282 Fourth Avenue Cultural Corridor Revised 7/27/2017 Packet Pg. 84 6.3.c PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title PM E7MA c276 Dayton Street Plaza PM E8MA c282 Fourth Avenue Cultural Corridor STIR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STIR E1 DA c354 Sunset Walkway Improvements STIR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STM E1 FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1 FN c376 Perrinville Creek Culvert Replacement STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation STIR E2AA c391 Transportation Plan Update STIR E2AB c392 9th Avenue Improvement Project SWR E3GA c398 2013 Sewerline Replacement Project STIR E2AD c405 Hwy 99 Enhancements (Phase III) STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM EYE c410 Northstream Pipe Abandonment on Puget Drive PRK E4MA c417 City Spray Park WTR E3J13 c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STIR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STIR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STIR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STIR E3AB c427 SR104 Corridor Transportation Study STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects STIR E4CA c438 2014 Overlay Program WTR E4J13 c440 2015 Waterline Replacement Program SWR E4GA c441 2015 Sewerline Replacement Project FAC E4MB c443 Edmonds Fishing Pier Rehab FAC E41LA c444 Public Safety Controls System Upgrades c m E M a a� 3 c M U) Y V a� t E U 4- 0 0 L Q a Revised 7/27/2017 Packet Pg. 85 6.3.c PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Protect Title WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STIR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STIR E4DA c453 Train Trench - Concept STIR E4DB c454 SR104/City Park Mid -Block Crossing STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I STM E4FF c459 Video Assessment of Stormwater Lines WTR E4JC c460 2016 Water Comp Plan Update SWR E4GC c461 Lift Station #1 Basin & Flow Study STIR E4CD c462 220th Street Overlay Project STIR E5CA c463 2015 Overlay Program STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects WTR E5JA c468 2016 Waterline Replacement Projects SWR E5GA c469 2016 Sanitary Sewer Replacement Projects STIR E5AA c470 Trackside Warning System STIR E5AB c471 2015 Traffic Calming STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) WTR E5KA c473 Five Corners Reservoir Re -coating STIR E5DA c474 Bikelink Project WTR E5CB c475 2015 Waterline Overlays FAC E5LA c476 AN Upgrades - Council Chambers PRK E6MB c477 FAC Band Shell Replacement General E5DB c478 Edmonds Waterfront Access Analysis STM E5FD c479 Seaview Park Infiltration Facility PRK E6MA c480 Veteran's Plaza WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5J13 c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STM E5FE c484 12th Ave & Sierra Stormwater System Improvements STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STM E6FB c486 224th & 98th Drainage Improvements SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II STM E6FE c491 183rd PI SW Storm Repairs SWR E6GC c492 2018/19 Sewerline Replacement Project WTR E6JC c493 2018/19 Waterline Replacement Project c m E M a a� 3 c M U) Y V a� t E U 4- 0 0 L Q a Revised 7/27/2017 Packet Pg. 86 6.3.c PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Protect Title PRK E61VIC c494 Yost Park Spa STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW STIR E7AC i005 228th St. SW Corridor Improvements SWR E5CC i007 2015 Sewerline Overlays STIR E6CA i008 2016 Overlay Program E WTR E6CB i009 2016 Waterline Overlays Q. SWR E6CC iolo 2016 Sewerline Overlays a� 3 STM E6FA i011 Northstream Culvert Repair Under Puget Drive c STM E61FC i012 3rd Ave Rain Gardens M U) Y SWR E6GA i013 2017 Sanitary Sewer Replacement Project WTR E6JB i014 2017 Waterline Replacement Projects E STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion 2 STIR E6DC i016 2016 Curb Ramp Upgrades 4- o STIR E6DD i017 Minor Sidewalk Program c L STIRE7CA i018 2017 Overlay Program Q WTR E7CB i019 2017 Waterline Overlays SWR E7CC i02o 2017 Sewerline Overlays Cv STIR E7AA i021 2017 Traffic Calming STIR E7DA i022 2017 Curb Ramp Upgrades STIR E7DB i023 2017 Minor Sidewalk Program E STIRE7AB i024 Audible Pedestrian Signals o L STIR E7CD i025 89th PI W Retaining Wall STIR E7DC i026 Citywide Pedestrian Crossing Enhancements m 2, STM E71FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Restoration a� 3 a a� STM E7FA m105 OVD Slope Repair & Stabilization Ui UTILITIES E5NA solo Standard Details Updates r SWR E5GB s011 Lake Ballinger Trunk Sewer Study UTILITIES E6JA s013 Utility Rate Update Q STIR E6AA s014 Hwy 99 Gateway Revitalization STIR E6DB s016 ADA Transition Plan STM E6FD s017 Stormwater Comp Plan Update Revised 7/27/2017 Packet Pg. 87 6.3.c PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Protect Title Number Number FAC A/V Upgrades - Council Chambers c476 E5LA FAC Edmonds Fishing Pier Rehab c443 E4MB FAC ESCO III Project c419 E3LB FAC Public Safety Controls System Upgrades c444 E41-A General Edmonds Waterfront Access Analysis c478 E5DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PRK City Spray Park c417 E4MA PRK FAC Band Shell Replacement c477 E6MB PRK Veteran's Plaza c480 E6MA PRK Waterfront Restoration m103 E7MA PRK Yost Park Spa c494 E6MC STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STM 183rd PI SW Storm Repairs c491 E6FE STM 2014 Drainage Improvements c433 E4FA STM 2014 Lake Ballinger Associated Projects c436 E4FD STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STM 224th & 98th Drainage Improvements c486 E6FB STM 3rd Ave Rain Gardens i012 E6FC STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1 FM STM Dayton Street Storm Improvements (6th Ave - 8th Ave) c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE STM Edmonds Marsh Feasibility Study c380 E2FC STM LID Retrofits Perrinville Creek Basin c434 E4FB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Culvert Replacement c376 E1 FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Seaview Park Infiltration Facility c479 E5FD STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD c m M a a� L 3 c M U) Y V N t E U 4- 0 0 L Q 0. Revised 7/27/2017 Packet Pg. 88 6.3.c PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Project Title Number Number STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Update Stormwater Management Code & Associated Projects c467 E5FB STM Video Assessment of Stormwater Lines c459 E4FF STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STIR 15th St. SW Walkway (Edmonds Way to 8th Ave) c424 E3DC STIR 2014 Chip Seals c451 E4CB STIR 2014 Overlay Program c438 E4CA STIR 2015 Overlay Program c463 E5CA STIR 2015 Traffic Calming c471 E5AB STIR 2016 Curb Ramp Upgrades i016 E6DC STIR 2016 Overlay Program i008 E6CA STIR 2017 Curb Ramp Upgrades i022 E7DA STIR 2017 Minor Sidewalk Program i023 E7DB STIR 2017 Overlay Program i018 E7CA STIR 2017 Traffic Calming i021 E7AA STIR 220th Street Overlay Project c462 E4CD STIR 228th St. SW Corridor Improvements i005 E7AC STIR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STIR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STIR 89th PI W Retaining Wall i025 E7CD STIR 9th Avenue Improvement Project c392 E2AB STIR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STIR ADA Transition Plan s016 E6DB STIR Audible Pedestrian Signals i024 E7AB STIR Bikelink Project c474 E5DA STIR Citywide Pedestrian Crossing Enhancements i026 E7DC STIR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STIR Five Corners Roundabout (212th Street SW @ 84th Avenue W) c342 E1AA STIR Hwy 99 Enhancements (Phase III) c405 E2AD STIR Hwy 99 Gateway Revitalization s014 E6AA STIR Minor Sidewalk Program i017 E6DD STIR SR104 Corridor Transportation Study c427 E3AB c m M a a� L 3 c M U) Y V N t E U 4- 0 0 L Q Revised 7/27/2017 Packet Pg. 89 6.3.c PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Protect Title Number Number STR SR104/City Park Mid -Block Crossing c454 E4DB STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC SWR 2018/19 Sewerline Replacement Project c492 E6GC SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s011 E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC UTILITIES Standard Details Updates solo E5NA UTILITIES Utility Rate Update s013 E6JA WTR 2014 Waterline Overlays c452 E4CC WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6JB WTR 2018/19 Waterline Replacement Project c493 E6JC WTR 224th Waterline Relocation (2013) c418 E3JB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 E5JB WTR Five Corners Reservoir Re -coating c473 E51KA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 E5HA c m E M a a� 3 c M U) Y V a� t E U w 0 0 L Q a Revised 7/27/2017 Packet Pg. 90 6.4 City Council Agenda Item Meeting Date: 10/17/2017 Acknowledge the receipt of Claims for Damages from Jenny Murphy (amount undetermined), Delores Bjorback (amount undetermined), Burger King (amount undetermined), and Ramon Ramos Tinoco ($150,000.00). Staff Lead: {Type Name of Staff Lead) Department: City Clerk's Office Preparer: Linda Hynd Background/History N/A Staff Recommendation Acknowledge the receipt of Claims for Damages by minute entry. Narrative Jenny Murphy 424 3rd Avenue S. #311 Edmonds, WA 98020 (Amount undetermined) Delores Bjorback 960 5th S. #107 Edmonds, WA 98020 (Amount undetermined) Burger King 7609 212th St. SW Edmonds, WA 98020 (Amount undetermined) Ramon Ramos Tinoco 204 Avenue C Snohomish, WA 98290 ($150,000.00) Attachments: Murphy Claim for Damages Bjorback Claim for Damages Packet Pg. 91 6.4 Burger King Claim for Damages Tinoco Claim for Damages —Redacted Packet Pg. 92 RECEIVED OCT p 6 2017 CITY OF EDMONDS CLAIM FOR DAMAGES FORM EDMONDS CITY CLERK Date Claim Fvrm Received by City Please take note that who currently resides at E mailing address 4 �!4 &U. � i home phone # `fK3Wq On—, work phone # 4�5 -71 f — 111l, and who resided at t•jrnOA25 at the time of the occurrence and whose date of birth is Ir„ lam, is claiming damages against a in the sum of $ 7-6D arising out of the following circumstances listed below If DATE OF OCCURRENCE: lei Ata (. a', ?b 11I TIME: ✓ = 5 LOCATION OF OCCURRENCE: J51 d o5 J � _ S S DESCRIPTION� �4 : E 1. Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. p L O 4— E Fa U (attach an extra sheet for additional information, if needed) al 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. E 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance company? Yes X No If so, please provide the name of the insurance company: and the policy #: License Plate # Type Auto: * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * * Driver License # (year) (make) DRIVER: (model) OWNER: Address: Address: Phone#: Phone#: Passengers: Name: _ Address: Name: Address. Form Revised 05/06/14 Page 1 of 2 Packet Pg. 93 * * NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED * * 6.4.a , being first duly sworn, depose and say that I am described; that 1 ave read fh abo a claim, know the contents thereof and believe the same to be true. I information I provide as part of this claim may be considered a public record and may be s�Wgct to diWlos the claimant for the above urteh�cctnowledge that any 6p rsuant to RCW 42.56. Signature of Claimant(s) State of Was ingtC41jj County ofIri I certify that I know or have satisfactory evidence that is the person who appeared before me, and said _ person acknowledged that (he/she) signed this instrument and cknowled d it to be (his/her) free and voluntary act for the uses and rn a� purposes mentioned in the instrument. 0 DIt 7 c� Dated: L Signa ur DAN JONES Notary Public N E State of Washington M Title My 1-7 q o A !� My Appointment Expires Jul 29, 2020 U appointment expires: Please present the completed claim form to: City Clerk's Office City of Edmonds 121 5t' Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. Form Revised 05/06/14 Page 2 of 2 Packet Pg. 94 While walking home along 5th Ave S, after work on August 2 at approximately 5:45 pm, I tripped over a very uneven place in the sidewalk adjacent to Girardi's Osteria due to a tree root pushing up there, and fell, breaking my fall mostly with my left arm. I picked myself up and walked home. My left arm was sore at first, but approximately three days later I was it such pain I could barely move my neck, and the pain from the left side of my neck spread further into my left shoulder and down my left arm. I sought pain relief, via chiropractic car the following Monday at Symes Chiropractic, knowing I was getting on a plane for a month long vacation later that week. I also attempted to get pain relief via three acupuncture sessions while on vacation in Norway, and have continued both with chiropractic care and massage since arriving home. E 0 My 88 year young mother also encountered the same trip hazard and literally fell on her L O 0 face the afternoon of September 15, 2017. She was treated initially by Edmonds medics an 2. then at Edmonds Family Medicine. Cn E 0 L O E U t CL L C3 G cd G t U Q Packet Pg. 95 6.4.b RECEIVED CITY OF EDMONDS OCT 0 6 2017 CLAIM FOR DAMAGES FORM Date Claim Form EDMONDS CITY CLERK Reoeived by City r Please take note that _II£� I` S BI O r Ila who currently resides at *-/O 7 ed loac�h d : LZC1y ?20 9 0 mailing address 5a th C-� home phone # �UJ- work phone #-�00.� 71 171 91- , and who resided at � �G at the time of the occurrence and whose date of birth is r 3 is claiming damages against( I jj t G fL� f71 �' Ad the sum of $ _ j h f� arising out of the following circumstances listed below - DATE OF OCCURRENCE: —15- i TIME: _Qj242, ! :.-�Q LOCATION OF OCCURRENCE: % U%h �.ct YJ Sl l�:ci Lv]l�r? a� Crrr'[tC! L,S/ DESCRIPTION: Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. E U 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance company? If so, please provide the name of the insurance company: and the policy #: Yes No * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY License Plate # Driver License # Type Auto: (year) (make) (model) DRIVER: OWNER: Address: Address: Phone#: J Phone#: Passengers: Name: Name: Address: Address: Form Revised 05/06/14 Page 1 of 2 Packet Pg. 96 6.4.b * * NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED * * I, I J o irC_J_ C) rC_ kbeing first duly sworn, depose and say that I am the claimant for the above described; that I have read the above claim, know the contents thereof and believe the same to be true. I further acknowledge that any information I provide as part of this claim may be considered a public record and may be Abject to disclosure pursuant to RCW 42.56. x WAW State of Washing on County of .J�} I certify that I know or have satisfactory evidence tha L.2 4rt%,(Ak_ is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument and acknowledged it to be (his/her) free and voluntary act for the uses and purposes mentioned in the instrument. Dated: o dL 7 DANJONES Signature of Claimant(s) 5igrla -� Notary Public State of Washington My Appointment Expires Jul 29, 2020 I j ti 1 Myy appointment expires: 1(_ ]q f Please present the completed claim form to: City Clerk's Office City of Edmonds 121 51h Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. r Q Foam Revised 05/06/14 Page 2 of 2 Packet Pg. 97 _' JF T1� CITY OF EDMONDS O r l A? W/ CLAIM FOR DAMAGES FORM 6 rri-7 i]ate Clairr�'Fr.�. Received by City t Please take note that ` J ` L who currently resides at mailing address %(c 0 home phone # 4tjj 77.- W$ork phone # _qL4- 97r-k199and who resided at ftM c .rl l 4'J e" at the time of the occurrence and whose date of birth is i14- 92— , is claiming damage against in the sum of $ arising out of the following circumstances listed below. DATE OF OCCURRENCE:. cJ_oZ 7- 2-0 - �`� TIME: 111'rr0)C fey? ^T N LOCATION OF OCCURRENCE: 6/t5r .�% ��L� d r rti �✓ p �°- E DESCRIPTION: D F L O 9. Describe the conduct and circumstance that mught about the injury or damage. Also describe the injury or damage. N VW 6 LrJ ti'r� i ^N and ►'rat I "de ^. N N f.�94 h "a 4,3 7,2_l u'&r At r^ Gl.� Goo j , (attacfi an extra sheet for additional information, if neede, E 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. o E CU U c 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. Y L d 4. Have you submitted a claim for damages to our insurance company? y g y p y. Yes No 3 m If so, please provide the name of the insurance company: and the policy #: - E t * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY .r a License Plate # Type Auto: _ Driver License # (year) (make) (model) DRIVER: OWNER: Address: Address: Phone#: Phone#: Passengers: Name: Name: Address: Address: roil„ Revised 05/06/14 Packet Pg. 98 * * NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED * x.�..��a-n'eTv:.Ga !°�IYI'ilr�.'1:t"l��• 1, ._4/ej�✓ {'YJ, �✓� %C/� being first duty swrom, depose and say that I am the claimant for the above described; at i have read the above claim, know the contents thereof and believe the same to be true. I further acknowledge that any information I provide as part of this claim may be considered a public record and may be subject to disclosure pursuant to RCW 42.56. kwe,Z,� - z - X State of Washington County of l bC,AA l�'L Signature of Clalmant(s) 1 certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument and ticknowledged it to be (his/her) free and voluntary act for the uses and purposes mentioned in the instrument. Dated: -,ram Signature Notary Public Title State of Washington ��r TOMIKO S N EXPIRES ARA My appointment expires: r MY COMMISSION L•'XYIRES Oct.06.2018 Please present the completed claim form to: City Cleric's Office City of Edmonds 121 5th Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. Form Revised 05/06/14 Page 2 of 2 m ao M E 0 L 0 E .2 V Packet Pg. 99 South County Plumbing Inc. Po Box 6157 Edmonds Wa 98026 Bill To BURGER KING 7609 212TH ST SW EDMONDS WA 98026 Statement -- - —I Date 9/25/2017 M E M 0 (n E I Packet Pg. 100 1 to N C E ca c-0 o I m �m a� vi � QJ f�6 CJ1 cz c E E c a3:3a o W � s r - >C E=' E 3 a �6a3� U .- O `o I 3 3 O 0 o _ [G CT O O =O O) LJ a� w N a P c N Lcz �v T s vi n i -o E C — tV L C Cn cz m.E E m O U C c0 � -0 16 L L CC L Q c E IF O cb cq n O r 00 r Q Q co')U o OO N O M C9 O O E W r LO � r Cj (O � CO c qF,. C L a rn E o _ z a O s �� a _ � z U c a ��N err C a a C O W C O > ��M� a W ' E L N W z 4- 3 (j 0 N E C N fA 2 F E r W R U Q V a 0 Z W i O Q Z oNIm Mta — O y "t �m� W U O Z aI W 0 L O c :9 3 - g 1 E O Eo ��F y a �m gE Zvi Y G m Aqf s�� o c � jF - R; E ffio o �� • 1 Eoo� >' E?°' �V rC v 9 c Z y� O 4 i � `md Edo � RECEIVED OCT 112017 EDMONDS My CLERK CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date Claim Form Rece]r+ed by Ci Please take note that RAMON 12AMOL "IlWO , who currently resides at taotl AVENUF1Ci 0 10 mailing address VE. Ci L VVA R� 0 home phone # J[3i.'(r7$' 3 b work phone # N1b and who resided at SWOT j 21M IC J F W q� IN N at the time of the occurrence and whose date of birth is is claiming damages against EpmowmPp in the sum of $ 150400 arising out of the following circumstances listed below. rAMRK MOLAR P DATE OF OCCURRENCE: cJUL`j . d-OI 5 TIME: -✓:50 pr.., LOCATION OF OCCURRENCE: E)J IFF u7Kout'i V4 et IT 0411- �KzE� Ei2�ir DESCRIPTION: Describe the conduct and circumstance that brought about the iniury or damaae. Also describe the iniury nr dArnaop. (attach an extra sheet for additional information, if needed) 2. Provide a list of witriesses, if applicable, to the occurrence including names, addresses, and phone numbers. l COVy Q - ND - 0037 01^^ "0. NE LPd<JJ—Sr-eat4--,tifC vkwl qAnLcvr Kl-\hN 0AW-TzN • 2-20D- W-U.,4:ZF ti WC-- VJE�KuCT N41q ater -Sys-34S -?WI 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. ( SE6 ACAO+6b) 4. Have you submitted a claim for damages to your insurance company? Yes No If so, please provide the name of the insurance company: and the policy #: —Lip-92 7 * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY License Plate # �? Driver License # Type Auto: 31 r} fir] �.j _ C.-. PU (year) (make) (model) DRIVER: RAMON OS (A OWNER: kAi w tY1 y ii,4060 Address: pyY Address: an V V C. Phone#: a Le - lb -MN _ Phone#: Passengers: Name: Name: Address: Address: a. S1T?IkAN vosr - tsoM zw - p1.pce' NE st Ovmtswl IWA 4T">-q0 - 42.c'a3s- sp,*? Form Revised 05106/I4 Page I oft 1i.4.d E U Packet Pg. 102 6.4.d * * NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED * * I, P,WfYION PPIf'rlor, nNuco— , being first duly sworn, depose and say that I am the claimant for the above described; that I have read the above claim, know the contents thereof and believe the ame to be true. I furIh r-aFknawIed a that any information I provide as part of this claim maybe considered a public record and may a bject to disclosur pur t fo R 42.56. Signature of Claimant(s) State of Washington Countyof 6Nv1�-uY►-Its ti I certify that I know or have satisfactory evidence that f7jA YIUN IQ.ffMN% n No Ois the person who appeared before me, and said person acknowledged that 0i /she) signed this instrument and acknowledged it to be (his/her) free and voluntary act for the uses and purposes mentioned in the Instrument. Dated: ql'Cl /7 10N l XArT � Signature n p t°NOTARY q' Title 1247 PUBLIC My appointment expires; N:A W26-2018 Please present the completed claim form to: Fonn Rcviscd 05/06/14 City Clerk's Office City of Edmunds 121 51h Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. Page 2 of 2 Packet Pg. 103 6.4.d JELSING TRI WEST & ANDRUS PLLc Attorneys at Law 2926 Colby Avenue Everett, Washington 98201 LARRY A. ]ELSING WILLIAM F, TRI XIMENA C. WEST PETER J. ANDRUS MARK A. JELSING City Clerk's Office City of Edmonds 121 5th Avenue North Edmonds. WA 98020 Re: Your Insured: Our Client: Date of Loss: September 18, 2017 JTWA L (425) 258-2688 FAX (425) 259-9097 E-Mail: Bill@jtwalaw.com Kelly@jtwalaw,com Mark Froland/Edmonds Police Department Ramon Ramos Tinoco July 2, 2015 FOR SETTLEMENT PURPOSES ONLY/NOT FOR USE IN LITIGATION/ER 408 Dear City Clerk: Our firm represents Ramon Ramos Tinoco for personal injuries he sustained in a motor vehicle collision that occurred on July 2, 2015 involving Mark Froland, an employee of Edmonds Police Department. We are providing you with a comprehensive settlement package in an attempt to commence meaningful settlement negotiations. This evaluation is submitted for settlement purposes only. None of the information provided in this offer shall be construed as a waiver of our clients' physician/patient privilege, right to privacy, or any other rights or privileges. You are expressly prohibited from using the information contained herein for any purpose other than for setting monetary base reserve figures and for settlement of these claims. LIABILITY On or about July 2, 2015, Ramon Ramos Tinoco was at a stop sign at 44th Street intending to make a left turn onto Evergreen Way in Everett, Washington. As he was stopped, Ms. Bonn attempted a left onto 44th when traffic was backed up; she cleared two lanes of stopped traffic and was proceeding through the third lane when she was hit by Mark Froland in an oncoming vehicle that did not stop nor attempt to evade. Both vehicles collided with Mr. Ramos Tinoco's vehicle. Everett Police Department responded to the scene*l As you may know from your investigation, substantial damage was done to Mr. Ramos 1 See Exhibit 1— Traffic Collision Report E Packet Pg. 104 6.4.d Tinoco's vehicle and the damage is clearly documented by the force and impact between the vehicles.3 Bonn is insured by Geico with policy limits of $25,000, which Geico has tendered. Froland is insured by Pemco. Geico and Pemco have mutually agreed that Bonn is 80% at fault and Froland is 20% at fault4. Pemco also states that Froland was acting within the scope of his employment for the City of Edmonds when the accident occurred and therefore the City of Edmonds is the primary insurer for Froland and Pemco is the secondary insurer for Froland on this claims. Based on this, we are submitting this damage claim to the City of Edmonds. INJURIES/MEDYCAL TREATMENT/DAMAGES Ramon sustained immediate injuries in this collision. Mr. Ramos Tinoco presented to Swedish Edmonds Emergency Room6. Upon admission to the emergency room' Ramon provided the details of the collision and indicated his chief complaints as right forearm pain, right posterior rib pain. Physical examination was positive for tenderness and multiple abrasions/contusions including right radial head fracture and chest wall contusion. Several x-rays and CT scanse were obtained to rule out fracture. Lab work was also performed to rule out internal injuries. Ramon further complained of side and leg pain. Ramon was kept overnight and released home the next day in stable condition. Upon discharge, Ramon was counseled on the mechanics of his injuries, prescribed medications and instructed on follow up care. Several weeks later, Ramon presented to Progressive Chiropractic9. At his initial visit, he provided the history of the collision, treatment to date, and the onset of the following complaints since the accident: o Upper back pain / stiffness o Low back pain / stiffness o Headaches o Muscle tension / spasms o Right arm pain / soreness o Sleep disturbance due to pain o Mid back pain / stiffness o Shoulder pain / stiffness o Knee pain / soreness o Overall body aches / soreness o Rib pain o Fatigue At his subsequent follow up exams, Ramon described his pain as moderate to severe that was present constantly throughout the day and progressively getting worse, especially with 2 See Exhibit 2 — Property Damage Photos 3 See Exhibit 3 — Vehicle Estimate 4 See Exhibit 4 — Pemco Letter of August 7, 2017 5 See Exhibit 5 — Pemco Letter of August 28, 2017 6 See Exhibit 6 - Medical Records/Bills of Swedish Edmonds Emergency Room 7 See Exhibit 7 - Medical Bills of CEP America LLC 8 See Exhibit 8 - Medical Bills of Radia 9 See Exhibit 9 - Medical Records/Bills of Progressive Chiropractic N a� a� E M 0 4 ch E U Packet Pg. 105 6.4.d certain movements such as lifting, bending, reaching, twisting, kneeling, and prolonged sitting and/or standing. His pain/injuries were affecting his ability to sleep, personal care, travel, work, and recreational activities. Orthopedic, neurological and chiropractic tests were performed wherein severe pain, tenderness upon palpation, limited range of motion and muscle spasms were noted in the trapezius, cervical, thoracic, lumbar, and sacrum regions. Mr. Ramos Tinoco was diagnosed with sprain of cervical ligaments, strain of muscle, fascia and tendon at neck level, strain of muscle and tendon of back wall of thorax, strain of muscle, fascia and tendon of lower back. Based on the exam findings, Dr. Sikka at Progressive Chiropractic placed Ramon on a chiropractic regimen that included specific and extensive spinal manipulations and periodic re -exams and testing. Mr. Ramos Tinoco was also instructed on a home exercise program. Dr. Sikka also referred Mr. Ramos Tinoco to Stan R. Schiff, MD, PhD for further evaluation and treatment of his painful symptoms. Mr. Ramos Tinoco participated diligently in his chiropractic regimen. The doctors at Progressive also continued to monitor his progress, making adjustments to the frequency of care based on how Ramon responded to treatment. Mr. Ramos Tinoco treated with Progressive Chiropractic through October of 2015. On September 11, 2015, Mr. Ramos Tinoco presented to Stan R. Schiff, MD, PhD10 for further evaluation as instructed by Dr. Sikka. Ramon provided the history of the collision, treatment to date, and chief complaints of pain in his neck, headaches, right wrist pain, and right shoulder pain. After a full exam Dr. SchifPs impression was that Mr. Ramos Tinoco had fractured head of radius of right arm, cervical, thoracic and lumbosacral strain and sprain, and post traumatic likely cervicogenic headaches. Dr. Schiff advised Ramon continue with chiropractic treatment, a trail of gabapentin for headaches and sleep, and orthopedic consultation for fractured radial head and continued shoulder pain. Mr. Ramos Tinoco also presented to Washington Center for Pain Management11. In conjunction to seeing a chiropractor, Mr. Ramos Tinoco also required treatment with a medical doctor, Dr. Praveen Mambalam, MD. Upon examination, Ramon recounted the history of the collision and his ongoing shoulder pain, back pain and neck pain. Physical exam documented pain and tenderness and decreased range of motion and Mr. Ramos Tinoco was diagnosed with chronic pain, neck pain, sprains and strains of shoulder and upper arm, other specified sites and cervical strain. In conclusion, Dr. Mambalam recommended right C4, C5, C6, C7 cervical facet block for facet mediated pain, left cervical facet block, and a cervical collar to stabilize the neck and support spinal muscles. In follow up to pain management, on January 7, 2016, Ramon was presented to Rehabilitation Sports and Spine Center 12 for evaluation and treatment of his painful symptoms. At his initial appointment and subsequent follow up exams, Ramon described his pain as moderate to severe that was present constantly throughout the day and 10 See Exhibit 10 - Medical Report of Stan R. Schiff, M.D., PhD 11 See Exhibit 11 - Medical Records/Bills of Washington Center for Pain Management 12 See Exhibit 12 - Medical Records/Bills of Rehabilitation Sports & Spine 3 E 0 0 ch E U Packet Pg. 106 6.4.d progressively getting worse, especially with certain movements such as lifting, bending, reaching, twisting, kneeling, and prolonged sitting and/or standing. His pain/injuries were affecting his ability to sleep, personal care, travel, work, and recreational activities. Mr. Ramos Tinoco was diagnosed with cervical strain, mild discomfort over the right acromioclavicular joint and mild lateral epicondylitis. It was advised that Mr. Ramos Tinoco return/continue to physical therapy and if there is no progress within 6 weeks, they would consider a cervical ESI, right AC joint injection and/or injection for lateral epicondylitis. In June, Ramon showed no progress with physical therapy and Dr. Seib ,advised Ramon discontinue physical therapy and would undergo a nerve conduction study and recommended a wrist splint. Mr. Ramos Tinoco treated with Rehabilitation Sports and Spine Center through December of 2016. On January 11, 2016, Mr. Ramos Tinoco also presented to Cascade Rehabilitation 13 for additional treatment of his painful symptoms. Mr. Ramos Tinoco provided the history of the collision and his chief complaints as neck, back, and shoulder pain with restricted range of motion. The providers at Cascade Rehabilitation recommended rehabilitative therapy once o a week for four weeks. His treatment would include neuro re-education, therapeutic o exercises, therapeutic activities, manual therapy and modalities as needed for pain ch management and increased range of motion. Mr. Ramos Tinoco treated with Cascade E E Rehabilitation through June of 2016.. On April 6, 2016, Ramon presented to Summit Rehabilitation.14 Again provided the details of the collision and relayed his chief complaint as right elbow pain and difficulty with lifting and reported weakness and loss of motion. He also reported shoulder and neck pain. The providers at Summit Rehabilitation recommended 6 weeks of treatment with two visits a week. These sessions would include neuro re-education, therapeutic exercises, therapeutic activities, manual therapy and modalities as needed for pain management, increased range o of motion and goal achievement. They also recommended at home exercise program. Mr. o Ramos Tinoco participated diligently in his physical therapy regimen and was able to E increase range of motion. However, Ramon continued to experience pain and felt his E condition was unchanged. The providers at Summit Rehabilitation recommended continued physical therapy and follow up with his primary care doctor for recheck. Mr. Ramos Tinoco 0 treated with Summit Rehabilitation through August of 2016. Dr. Seib recommended Mr. Ramos Tinoco present to CDI15 for several MRIs. The first was r on January 13, 2016 of his cervical spine. Dr. Veena Mandave found no bone marrow edema or evidence of soft tissue injury. At C5-C6 central disc osteophyte complex and not spinal canal or neuroforaminal stenosis. At C7-T1, shallow left paracentral disc protrusion a and no spinal canal or neuroforaminal stenosis and no evidence of nerve root impingement. Dr. Seib later recommended a second MRI of Ramon's shoulder. Dr. Shane Macaulay's impression was mild supraspinatus tendinosis and bursal surface fibrillation without tear, mild to moderate lateral acromial down sloping, mild AC joint DID and coracoacromial 13 See Exhibit 13 - Medical Records/Bills of Cascade Rehabilitation 14 See Exhibit 14 - Medical Records/Bills of Summit Rehabilitation 15 See Exhibit 15 - Medical Records/Bills of CDI 0 Packet Pg. 107 6.4.d ligament thickening, all of which may contribute to impingement. There is mild to moderate subacromial and subdeltoid bursitis. On February 27, 2017 Ramon presented to Everett Bone and Joint.16 Ramon provided the details of the collision, outlined his treatment to date, and indicated his chief complaints as pain in his shoulder, neck and right forearm. Dr. Howard Barker recommended an injection in his shoulder and to follow up in two weeks. Ramon returned to Everett Bone and Joint on March 13, 2017 for follow up. Ramon had no change in pain or relief from his symptoms. As such Dr. Barker advised there is no surgery that he can do to alleviate Ramon's painful symptoms. Mr. Ramon Tinoco would have to live with the pain. Ramon's treatment to date has been customary and reasonable for this type of impact and resultant injuries. Ramon's Expenses for medical treatment related to the motor vehicle accident are summarized as follows:l' Swedish Edmonds $ 1,726.90 CEP America LLC $ 476.00 Radia $ 130.80 Progressive Chiropractic $ 6,634.00 Stan Schiff, MD $ 460.00 WA Center for Pain Management $ 1,172.00 Rehabilitation Sports & Spine $ 2,284.15 Cascade Rehabilitation $ 445.00 Summit Rehabilitation $ 2,675.00 CDI $ 6,514.00 Everett Bone & Joint $ 545.00 TOTAL: $ 23,062.85 MILEAGE EXPENSES TREATMENT TIME As a direct result of Mr. Ramos Tinoco's injuries and required treatment, Ramon incurred transportation expenses from traveling to and from medical appointments in the amount of $133.22."' Ramon Ramos Tinoco is also entitled to compensation for the time spent traveling to and treating with medical providers. But for the accident Ramon could have spent his time as he chose. Ramon attended 93 medical appointments; each appointment lasting approximately 20-60 minutes. When combined, treatment and travel time lasted an average of 1 hour each visit, therefore Ramon spent approximately 93 hours traveling to and receiving medical treatment. For purposes of calculating his lost time we are utilizing 16 See Exhibit 16 - Medical Records/Bills of Everett Bone and Joint 17 See Exhibit 17 - Medical Billing Summary 18 See Exhibit 18 - Calculation with IRS Standard Mileage Rates for 2015 & 2016 0 E 0 L O ch E U Packet Pg. 108 6.4.d Washington's 2015 minimum wage rate of pay $9.47 per hour. Therefore Ramon is entitled to a minimum of $880.71 for his lost time. WAGE_LOSSILOSS OF EARNINGS Mr. Ramos Tinoco is a painter and owns his own painting business. He does commercial work as well as residential. Although Mr. Ramos Tinoco was not working at the time of the accident he intended to return to work. Mr. Ramos Tinoco earned roughly $50,000 per year through his painting business and could expect to get 15-30 jobs a year. Mr. Ramos also opened a Mexican market store in 2015 in the hopes of supplementing his income as he was physically unable to return to his painting business. Unfortunately he was unable maintain this business either and had to sell at a loss. Ultimately, Mr. Ramos Tinoco has been unable to return to work due to injuries sustained as a result of this accident. It is unlikely that Mr. Ramos Tinoco will be able to return to his businesses. Although we cannot quantify Mr. Ramos' wage loss it should be considered.19 FUTURE MEDICAL EXPENSES As stated in the attached medical records Ramon Ramos Tinoco has yet to reach maximum medical improvement. The scar tissue that forms during the normal healing process causes the muscles and ligaments to be more pain sensitive and less elastic, Ramon can expect flare-ups in the future. To cure these episodes, Ramon will require medical intervention. Additionally, because of the injuries suffered in the accident, they will be more susceptible to re -injury or aggravations. In consideration of the aforementioned concerns, a conservative estimate of future medical care for Ramon is $5,000.00 over the next year. LIABILITY We view this case as one of 100% liability against your Mark Froland Edmonds Police Department , as Mark failed to pay attention to traffic, obey the rules of the road, and otherwise exercise ordinary and reasonable care while operating a vehicle. Accordingly Ramon Ramos Tinoco is entitled to 100% recovery for their injuries. CONCLUSION/DEMAND FOR RAMON Total special damages for Ramon are $29,076.78 consisting of medical specials of $23,062.85 with future medical of $5,000.00, mileage expenses of $133.22, lost time of $880.71. Given the amount of special damages along with the pain and suffering that Ramon experienced, we believe that Ramon's bodily injury claim has a value of 150,000.00. Based upon the 80/20 liability apportionment agreed to by Geico and Pemco above, we hereby demand $30,000 (20% of $150,000) to settle Ramon's claim against the City of Edmonds and obtain a full release for your client. 19 See Exhibit 19 — tillage Loss Documentation N. E U Packet Pg. 109 6.4.d This offer will remain open for sixty (60) days after which, if not accepted, we will commence litigation. I look forward to your prompt response. WFTJkam Enclosures Sincerely yours, ]ELSIN `FRI UVE & ANDRUS PLC _ • William F. Tri 7 E V Packet Pg. 110 6.5 City Council Agenda Item Meeting Date: 10/17/2017 August 2017 Monthly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation No action needed; informational only. Narrative August 2018 Monthly Financial Report Attachments: August Monthly Financial Report Packet Pg. 111 I 6.5.a I OF EDP � d l)7C 1SOV CITY OF EDMONDS MONTHLY BUDGETARY FINANCIAL REPORT AUGUST 2017 Packet Pg. 112 1 I 6.5.a I Page 1 of 1 CITY OFEDMONDS REVENUES BY FUND - SUMMARY Fund No. Title 2017 Amended Budget 8/31/2016 Revenues 8/31/2017 Revenues Amount Remaining %Received 001 GENERAL FUND $ 37,821,980 $ 24,759,102 $ 24,441,266 $ 13,380,714 650/ 009 LEOFF-MEDICAL INS. RESERVE 278,630 140,311 144,272 134,358 520/ Ol l RISK MANAGEMENT FUND 6,800 5,574 12,810 (6,010) 1880/ 012 CONTINGENCY RESERVE FUND 44,650 9,671 53,017 (8,367) 1190/ 013 MULTIMODAL TRANSPORTATION FUND - 314 - - 00/ 014 HISTORIC PRESERVATION GIFT FUND 5,030 2,534 108 4,922 2% 016 BUILDING MAINTENANCE 1 452,000 1,661,882 337,241 114,759 750/ C 104 DRUG ENFORCEMENT FUND 130,000 68,721 31,380 98,620 240 / Q. d x 111 STREET FUND 1,851,750 1,231,713 1,333,598 518,152 720/ 75 112 COMBINED STREET CONST/IMPROVE 2 6,397,932 4,834,556 2,624,559 3,773,373 410/ 117 MUNICIPAL ARTS ACQUIS. FUND 137,200 35,868 33,486 103,714 240/ 118 MEMORIAL STREET TREE 120 HOTEL/MOTEL TAX REVENUE FUND 121 EMPLOYEE PARKING PERMIT FUND 122 YOUTH SCHOLARSHIP FUND 123 TOURISM PROMOTIONAL FUND/ARTS 125 REAL ESTATE EXCISE TAX 2 126 REAL ESTATE EXCISE TAXI, PARKS ACQ FUND 127 GIFTS CATALOG FUND 129 SPECIAL PROJECTS FUND 130 CEMETERY MAINTENANCE/IMPROVEMT 132 PARKS CONSTRUCTION FUND 3 136 PARKSTRUST FUND 137 CEMETERY MAINTENANCE TRUST FD 138 SISTER CITY COMMISSION 139 TRANSPORTATION BENEFIT DISTRICT 140 BUSINESS IMPROVEMENT DISTRICT 211 L.I.D. FUND CONTROL 231 2012 LT GO DEBT SERVICE FUND 232 2014 DEBT SERVICE FUND 411 COMBINED UTILITY OPERATION 421 WATER UTILITY FUND 422 STORM UTILITY FUND 423 SEWER/WWTP UTILITY FUND 4 424 BOND RESERVE FUND 511 EQUIPMENT RENTAL FUND 512 TECHNOLOGY RENTAL FUND 617 FIREMEN'S PENSION FUND 110 100 256 (146) 232% L 91,200 51,093 52,555 38,645 58°/ 24,600 9,098 13,501 11,099 C 550/ O 2 1,800 95 617 1,183 340/ ti 30,450 17,225 18,261 12,189 600/ N 1,311,900 865,737 1,016,251 295,649 770/ N 7 1,314,400 866,904 1,018,462 295,938 770/ 50,390 30,722 29,021 21,369 580/ Q 280 213 547 (267) 1960/ C 177,820 116,851 150,527 27,293 850/ 2,616,940 1,112,706 280,446 2,336,494 110/ 1,070 846 2,171 (1,101) 2030/ Ct C 22,880 15,822 27,249 (4,369) 1190/ 10,010 5,781 7,205 2,805 72% LL - 472,042 - - 0% r - 64,826 63,381 (63,381) 00/ p 14,400 1,997 - 14,400 00/ N 695,830 70,301 64,938 630,892 90/ - 936,429 - - 0% Q - 107,964 102,862 (102,862) 00/ 8,469,570 5,605,235 5,367,002 3,102,568 630/ 4,789,173 2,797,357 3,008,177 1,780,996 6 3 % v to 12,179,879 6,841,777 8,776,072 3,403,807 720/ Q 1,988,720 667,448 654,346 1,334,374 330/ 1,628,910 1,095,105 1,264,299 364,611 7 8 % 946,040 - 649,018 297,022 690/ 66,000 57,757 60,705 5,295 920/ $ 83,558,344 $ 54,561,676 $ 51,639,609 $ 31,918,735 620/ Difference between 2016 and 2017 is due to grant invoicing for Fishing Pier Rehab & Mid -Year Transfer difference from 001. 2 Difference between 2016 and 2017 is due to grant invoicing for various projects: 3 Differences between 2016 and 2017 are due to SnoCo Grant, parks donations, and park impact fees 4 Difference between 2016 and 2017 is primarily due to increase in WWTP billings to Partners and the City'sshare. 1 11__I__ .,_ 113 rac,ecei Pg. i i � I 6.5.a I Page 1 of 1 CITY OF EDMO NDS EXPENDITURES BY FUND - SUMMARY Fund 2017 Amended 8/31/2016 8/31/2017 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 40,156,085 $ 28,202,529 $ 25,860,948 $ 14,295,137 64% 009 LEOFF-MEDICAL INS. RESERVE 293,460 174,499 199,587 93,873 68% 011 RISK MANAGEMENT RESERVE FUND 100,000 - 81,277 18,723 81% 014 HISTORIC PRESERVATION GIFT FUND 5,400 - - 5,400 0% 016 BUILDING MAINTENANCES 545,500 1,549,075 206,006 339,494 38% 104 DRUG ENFORCEMENT FUND 76,030 48,795 48,587 27,443 64% 111 STREET FUND 2,002,810 1,197,599 1,114,484 888,326 56% O 112 COMBINED STREET CONST/IMPROVE 6,427,332 2,876,350 2,780,102 3,647,230 43% d' 117 MUNICIPAL ARTS ACQUIS. FUND 181,880 45,280 34,950 146,930 19% - 120 HOTEL/MOTEL TAX REVENUE FUND 121 EMPLOYEE PARKING PERMIT FUND 122 YOUTH SCHOLARSHIP FUND 123 TOURISM PROMOTIONAL FUND/ARTS 125 REAL ESTATE EXCISE TAX 2 126 REAL ESTATE EXCISE TAX 1, PARKSACQ FUND 6 127 GIFTS CATALOG FUND 130 CEMETERY MAINTENANCE/IMPROVEMT 132 PARKS CONSTRUCTION FUND 7 138 SISTER CITY COMMISSION 139 TRANSPORTATION BENEFIT DISTRICT 140 BUSINESS IMPROVEMENT DISTRICT 211 L.I.D. FUND CONTROL 231 2012 LT GO DEBT SERVICE FUND 232 2014 DEBT SERVICE FUND 421 WATER UTILITY FUND 422 STORM UTILITY FUND 423 SEWER/WWTP UTILITY FUND 7 424 BOND RESERVE FUND 511 EQUIPMENT RENTAL FUND 512 TECHNOLOGY RENTAL FUND 617 FIREMEN'S PENSION FUND 2 104,100 33,078 44,189 59,911 42% 26,880 - 1,638 25,242 6% 2,000 1,210 1,021 979 51% L 61,700 13,818 17,531 44,169 28% r C 3,065,566 315,324 752,938 2,312,628 25% 0 2,411,421 554,322 179,271 2,232,150 7% ti 51,220 35,120 28,309 22,911 55% N 217,020 109,297 107,439 109,581 50% v 7 2,955,000 717,480 497,500 2,457,500 17% 10,500 5,185 4,285 6,215 41% Q - 472,042 - - 0% C - 40,876 50,504 (50,504) 0% � 16,450 - 16,450 - 100% 695,830 70,301 64,938 630,892 9% Z - 936,429 - - 0% C 13,173,652 5,370,596 5,160,481 8,013,171 39% L+ 8,236,907 2,194,686 2,275,698 5,961,209 28% r C 16,916,688 6,566,559 8,554,084 8,362,604 51% 0 1,989,720 667,442 654,342 1,335,378 33% y 1,886,000 1,075,591 1,275,404 610,596 68% 890,430 - 483,955 406,475 3 54% a 72,070 27,489 45,604 26,466 63% C d $ 102,571,651 $ 53,300,972 $ 50,541,521 $ 52,030,130 49% z tt to 5 Differences between 2016 and 2017 are primarily due to Fishing Pier Rehabilitation Project. 6 Differences between 2016 and 2017 are due to purchase of Civic Field in 2016. 7 Differences between 2016 and 2017 are due to construction projects in 2017. 2 a Packet Pg. 114 1 I 6.5.a I Page 1 of 3 C ITY O F EDMO NDS REVENUES - GENERAL FUND 2017 Amended 8/31/2016 8/31/2017 Amount Title Budget Revenues Revenues Remaining % Received TAXES: REAL PERSONAL / PROPERTY TAX 8 EMSPROPERTY TAX 9 VOTED PROPERTY TAX LOCAL RETAIL SALESIUSE TAX 10 NATURAL GAS USE TAX 1/10 SALES TAX LOCAL CRIM JUST ELECTRIC UTILITY TAX GAS UT ILIT Y TAX SOLID WASTE UTILITY TAX W AT ER UT ILIT Y T AX SEW ER UT ILITY T AX STORMWATER UTILITY TAX T.V. CABLE UTILITY TAX TELEPHONE UTILITY TAX PULLTABS TAX AMUSEMENT GAMES LEASEHOLD EXCISE TAX LICENSES AND PERMITS: FIRE PERMITS -SPECIAL USE POLICE - FINGERPRINTING PROF AND OCC LICENSE -TAXI AMUSEMENTS VENDING MACHINE/CONCESSION FRANCHISE AGREEMENT -COMCAST FRANCHISE FEE-EDUCATION/GOVERNMENT FRANCHISE AGREEMENT-VERIZON/FRONTIER FRANCHISE AGREEMENT -BLACKROCK OLYMPIC VIEW WATER DISTRICT FRANCHISE GENERAL BUSINESS LICENSE DEV SERV PERMIT SURCHARGE NON-RESIDENT BUS LICENSE RIGHT OF WAY FRANCHISE FEE BUILDING STRUCTURE PERMITS ANIMAL LICENSES STREET AND CURB PERMIT OT R NON -BUS LIC/PERMIT S INTERGOVERNMENTAL: DOJ 15-0404-0-1-754 - BULLET PROOF VEST ROOFTOP SOLAR CHALLENGE II WAASSOC OF SHERIFFS TRAFFIC GRANT TARGET ZERO TEAMS GRANT HIGH VISIBILITY ENFORCEMENT DOCKSIDE DRILLS GRANT REIMBURSE WATERFRONT ANALYSIS GRANT PUD PRIVILEDGE TAX MVET/SPECIAL DISTRIBUTION JUDICIAL SALARY CONTRIBUTION -STATE CRIMINAL JUSTICE -SPECIAL PROGRAMS MARIJUANA ENFORCEMENT DUI - CITIES LIQUOR EXCISE TAX LIQUOR BOARD PROFITS MISCELLANEOUS INT ERLOCAL REVENUE INT ERLOCAL GRANTS VERDANT INT ERLOCAL GRANTS POLICE TRAINING CLASSES $ 10,221,670 $ 5,413,091 $ 5,562,817 $ 4,658,853 54% 3,911,080 1,980,972 2,150,538 1,760,542 55% 10,000 510,649 14,116 (4,116) 141% 6,875,000 4,487,881 4,805,603 2,069,397 70% 7,040 4,020 7,239 (199) 103% 687,500 443,055 461,459 226,041 67% 1,604,000 1,131,516 1,217,184 386,816 76% 608,000 440,093 528,405 79,595 87% 313,600 223,871 218,817 94,783 70% 1,235,300 777,205 754,603 480,697 61% 632,300 418,243 458,180 174,120 72% 331,300 239,539 266,375 64,925 80% 857,600 570,054 579,055 278,545 68% 1,263,200 829,228 736,483 526,717 58% 52,000 38,477 40,587 11,413 78% 40 141 - 40 0% 262,300 192,594 162,364 99,936 62% 28,871,930 17,700,628 17,963,824 10,908,106 62% 250 190 150 100 60% 300 285 513 (213) 171% 330 - - 330 0% 4,740 - 6,325 (1,585) 133% 50,000 37,498 40,862 9,138 82% 716,800 534,338 544,624 172,176 76% 42,100 28,179 28,169 13,931 67% 102,300 76,654 79,762 22,538 78% 16,600 12,275 10,106 6,494 61% 298,200 202,687 215,607 82,593 72% 116,600 83,136 66,435 50,166 57% 44,940 36,640 50,547 (5,607) 112% 67,800 47,550 48,450 19,350 71% 10,700 46,623 13,880 (3,180) 130% 651,100 495,813 574,525 76,575 88% 35,090 11,109 12,689 22,401 36% 48,150 35,152 32,466 15,684 67% 13,200 12,769 12,447 753 94% 2,219,200 1,660,898 1,737,555 481,645 78% 7,930 6,920 5,949 1,981 75% - 5,250 - - 0% - 995 - - 0% 4,000 3,348 1,030 2,970 26% 7,100 4,675 4,767 2,333 67% - 614 1,399 (1,399) 0% - 330,649 10,000 (10,000) 0% 195,500 197,399 - 195,500 0% 12,680 8,297 8,612 4,068 68% 18,000 13,569 8,358 9,642 46% 42,500 30,279 31,283 11,217 74% 23,700 - - 23,700 0% 3,000 4,740 4,660 (1,660) 155% 191,000 139,331 143,816 47,184 75% 345,600 174,541 172,712 172,888 50% - 75,757 - - 0% - - 35,000 (35,000) 0% 2,000 2,120 2,000 - 100% - - 300 (300) 0% 8.53,010 998,484 429,885 423,125 50% 2017 Real Personal/Property Taxrevenues are $149,726 higher than 2016 revenues. 9 2017 EMS PropertyTax revenues are $169,566 higher than 2016 revenues. a 10 2017 Local Retail Sa/esiUse Taxrevenues are $317,722 higher than 2016 revenues. Please also see pagespages 18 & 19. 3 1 Packet Pg. 115 1 6.5.a Page 2 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2017 Amended 8/31/2016 8/31/2017 Amount Title Budget Revenues Revenues Remaining %Received CHARGES FOR GOODS AND SE RVICES: MUNICIPAL COURT CIVIL FILINGS - 25 - - 0% COURT RECORD SERVICES - - 367 (367) 0% RECORD/LEGAL INSTRUMENTS 2,000 1,413 2,958 (958) 148% ATM SURCHARGE FEES 300 243 306 (6) 102% CREDIT CARD FEES 15,000 - 6,722 8,278 45% D/M COURT REC SER 10 43 202 (192) 2022% CIVIL FEE - APPEAL - 53 (53) 0% IT TIME PAY FEE - - 14 (14) 0% MUNIC.-DIST. COURT CURR EXPEN 600 358 182 418 30% SALE MAPS & BOOKS 100 4 36 64 36% .. CLERKS TIME FOR SALE OF PARKING PERMITS 25,100 - - 25,100 0% BID SUPPLIES REIMBURSEMENT 600 - - 600 0% Q PHOTOCOPIES 2,000 648 677 1,323 34% POLICE DISCLOSURE REQUESTS 4,000 2,499 2,321 1,679 58% ENGINEERING FEES AND CHARGES11 200,000 163,449 289,490 (89,490) 145% 'V SNO-ISLE 58,000 50,484 60,131 (2,131) 104% PASSPORTSAND NATURALIZATION FEES 17,000 14,984 17,250 (250) 101% POLICE SERVICES SPECIAL EVENTS 30,000 31,852 13,703 16,297 46% CAMPUS SAFETY-EDM. SCH. DIST. 66,280 2,873 3,161 63,119 5% 2' WOODWAY-LAW PROTECTION 42,000 49,211 50,261 (8,261) 120% r MISCELLANEOUS POLICE SERVICES 1,500 538 - 1,500 0% C DUI EMERGENCY FIRE SERVICES 300 - - 300 0% $ FIRE PROTECTION & EMS FOR DUI - 41 53 (53) 0% ti FIRE DISTRICT #1 STATION BILLINGS 45,000 39,031 42,179 2,821 94% p LEGAL SERVICES - 177 - - 0% C4 ADULT PROBATION SERVICE CHARGE 56,000 46,745 32,020 23,980 57% ELECTRONIC MONITORING - 100 - - 0% BOOKING FEES 4,200 2,781 1,884 2,316 45% Q FIRE CONSTRUCTION INSPECTION FEES 8,560 16,471 13,182 (4,622) 154% EMERGENCY SERVICE FEES 8,000 5,426 2,719 5,281 34%' EMS TRANSPORT USER FEE 12 824,200 673,314 423,461 400,739 51% G. FIBER SERVICES - 7,625 - - 0% INTERGOVERNMENTAL FIBER SERVICES - 4,800 - - 0% FLEX FUEL PAYMENTS FROM STATIONS 1,800 1,413 1,743 57 97% t� ANIMAL CONTROL SHELTER 250 204 50 200 20% C ZONING/SUBDIVISION FEE 80,250 60,890 64,643 15,607 81% C PLAN CHECKING FEES 458,500 270,056 310,171 148,329 68% ji FIRE PLAN CHECK FEES 3,210 7,200 6,900 (3,690) 215% >, PLANNING 1% INSPECTION FEE 1,600 1,784 733 867 46% r S.E.P.A. REVIEW 2,140 610 8,040 (5,900) 376% C CRITICAL AREA STUDY 18,190 14,060 12,140 6,050 67% 0 DV COORDINATOR SERVICES 11,460 7,413 7,639 3,821 67% +. GYM AND WEIGHT ROOM FEES 12,000 8,242 8,912 3,088 74% 7 LOCKERFEES - - 15 (15) 0% PROGRAM FEES 910,100 657,581 651,199 258,901 72% a TAXABLE RECREATION ACTIVITIES 1,300 964 1,008 292 78% WINTER MARKET REGISTRATION FEES 11,000 475 700 10,300 6% d BIRD FEST REGISTRATION FEES 750 260 980 (230) 131% E INTERFUND REIMBURSEMENT -CONTRACT SVCS 2,044,540 1,483,492 1,574,480 470,060 77% z 4,967,840 3,629,780 3,612,685 1,355,155 73% um a 11 2017 Engineering Fees and Charges are $126,041 higher than 2016 revenues. 12 Difference between 2016 and 2017 is due to a timing difference; payment was received in September of 2017. 4 Packet Pg. 116 1 6.5.a Page 3 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2017 Amended 8/31/2016 8/31/2017 Amount Title Budget Revenues Revenues Remaining %Received FINES AND FORFEITURES: PROOF OF VEHICLE INS PENALTY 7,200 4,542 3,224 3,976 45% TRAFFIC INFRACTION PENALTIES 32,800 142,436 146,289 (113,489) 446% NC TRAFFIC INFRACTION 232,500 40,102 23,022 209,478 10% CRT COST FEE CODE LEG ASSESSMENT (LGA) 20,700 14,594 14,610 6,090 71% NON -TRAFFIC INFRACTION PENALTIES - 38,868 400 (400) 0% OTHERINFRACTIONS'04 2,100 1,529 2,091 9 100% PARKING INFRACTION PENALTIES 25,300 17,162 31,189 (5,889) 123% PARK/INDDISZONE 3,600 2,375 1,645 1,955 46% DWI PENALTIES 8,000 16,095 4,423 3,577 55% DUI - DP ACCT 2,800 1,623 1,234 1,566 44% CRIM CNV FEE DUI 500 326 130 370 26% DUI - DP FEE - - 53 (53) 0% OTHER CRIMINAL TRAF MISDEM PEN - - 176 (176) 0% CRIMINAL TRAFFIC MISDEMEANOR 8/03 33,600 21,545 23,722 9,878 71% CRIMINAL CONVICTION FEE CT 2,000 1,808 1,805 195 90% CRIM CONV FEE CT 2,000 1,214 1,099 901 55% OTHERNON-TRAFMISDEMEANORPEN - - 32 (32) 0% OTHER NON TRAFFIC MISD. 8/03 9,300 9,728 6,305 2,995 68% COURT DV PENALTY ASSESSMENT 600 337 413 187 69% CRIMINAL CONVICTION FEE CN 1,900 1,178 787 1,113 41% CRIM CONV FEE CN 500 395 253 247 51% CRIMINAL COSTS-RECOUPMENTS 30,900 18,036 6,171 24,729 20% PUBLIC DEFENSE RECOUPMENT 25,600 16,374 11,280 14,320 44% BANK CHARGE FOR CONY. DEFENDANT 6,000 4,504 5,906 94 98% COURT INTERPRETER COSTS 100 68 246 (146) 246% BUS. LICENSE PERMIT PENALTY 11,000 11,880 9,330 1,670 85% MISC FINES AND PENALTIES 1,400 720 1,440 (40) 103% 460,400 367,441 297,276 163,124 65°/a MISCELLANEOUS: INVESTMENT INTEREST 40,400 33,908 92,539 (52,139) 229% INTEREST ON COUNTY TAXES 5,700 4,204 6,628 (928) 116% INTEREST - COURT COLLECTIONS 5,400 4,559 4,631 769 86% PARKING 15,600 10,720 11,961 3,639 77% SPACE/FACILITIESRENTALS 147,000 108,586 98,964 48,036 67% BRACKET ROOM RENTAL 5,000 3,560 3,520 1,480 70% LEASESLONG-TERM 175,000 119,247 121,590 53,410 69% OTHER RENT S& USE CHARGES 2,400 1,800 1,800 600 75% PARKSDONATIONS 4,350 4,350 3,650 700 84% BIRD FEST CONTRIBUTIONS 3,000 1,200 1,890 1,110 63% VOLUNTEER PICNIC CONTRIBUTIONS 1,000 1,701 - 1,000 0% POLICE CONTRIBUTIONS FROM PRIV SOURCES 1,000 - - 1,000 0% SALE OF JUNK/SALVAGE 300 303 4,842 (4,542) 1614% SALES OF UNCLAIM PROPERTY 3,000 4,802 1,738 1,262 58% CONFISCATED AND FORFEITED PROPERTY 2,000 - - 2,000 0% OTHER JUDGEMENT/SETTLEMENT 2,000 3,851 7 1,993 0% POLICE JUDGMENTSiRESI'ITUTION 200 276 86 114 43% CASHIER'S OVERAGES/SHORTAGES - 60 222 (222) 0% OTHER MISC REVENUES 2,000 10,970 5,477 (3,477) 274% SMALL OVERPAYMENT 30 23 29 1 96% NSF FEES - PARKS & REC 120 - - 120 0% NSF FEES - MUNICIPAL COURT 300 172 335 (35) 112% NSF FEES - POLICE - - 60 (60) 0% US BANK REBATE 7,500 4,153 6,629 871 88% 423,300 318,442 3669598 56,702 87% TRANSFERS -IN: INSURANCE RECOVERIES - 57,595 7,143 (7,143) 0% TRANSFER FROM FUND 127 26,300 25,835 26,300 - 100% 26,300 83,430 339443 (7,143) 127% TOTAL GENERAL FUND REVENUE $ 37,821,980 $ 24,759,102 $ 24,441,266 $13,380,714 65% a 5 Packet Pg. 117 I 6.5.a I Page 1 of 6 C PIY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2017 Amended 8/31/2016 8/31/2017 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) SALARIES AND WAGES $ 14,731,300 $ 8,974,369 $ 9,304,936 $ 5,426,364 63% OVERTIME 485,880 317,461 341,151 144,729 70% HOLIDAY BUY BACK 226,420 2,349 4,413 222,007 2% BENEFITS 5,499,570 3,410,342 3,610,428 1,889,142 66% UNIFORMS 85,110 57,100 43,138 41,972 51% SUPPLIES 376,509 239,262 223,579 152,930 59% SMALL EQUIPMENT 50,040 81,689 39,394 10,646 79% PROFESSIONAL SERVICES 3,747,383 2,016,356 1,722,915 2,024,468 46% COMMUNICATIONS 182,180 105,325 83,231 98,949 46% TRAVEL 50,430 22,213 33,850 16,580 67% EXCISE TAXES 6,500 - 3,287 3,213 51% ADVERTISING - 2,773 - - 0% RENTAL/LEASE 1,707,550 624,631 1,132,444 575,106 66% INSURANCE 609,550 538,732 616,495 (6,945) 101% UTILITIES 457,800 296,354 305,020 152,780 67% REPAIRS&MAINTENANCE 224,830 141,528 171,950 52,880 76% MISCELLANEOUS 395,500 243,453 184,339 211,161 47% INTERGOVERNMENTAL SERVICES 9,823,140 9,338,667 7,455,630 2,367,510 76% INTERGOVERNMENTAL PAYMENTS 135,000 - - 135,000 0% INTERFUND SUBSIDIES 13 1,080,200 1,739,021 537,130 543,070 50% BUILDINGS 18,323 - - 18,323 0% MACHINERY/EQUIPMENT 58,000 27,449 33,408 24,592 58% GENERAL OBLIGATION BOND PRINCIPAL 164,790 - - 164,790 0% OTHER DEBT 500 - 222 278 44% INTEREST ON LONG-TERM EXTERNAL DEBT 39,580 23,454 13,990 25,591 35% LEOFF-MEDICAL INS. RESERVE(009) BENEFITS IN HOME LTC CLAIMS PROFESSIONAL SERVICES TRAVEL MISCELLANEOUS RISK MANAGEMENT RESERVE FUND (011) MISCELLANEOUS HISTORIC PRESERVATION GIFT FUND (014) SUPPLIES PROFESSIONAL SERVICES MISCELLANEOUS BUILDING MAINTENANCE SUBFUND (016) SUPPLIES PROFESSIONAL SERVICES REPAIRS & MAINTENANENCE MISCELLANEOUS MACHINERY/EQUIPMENT CONSTRUCTION PROJECTS DRUG INFO RCEMEVTFUND (104) FUEL CONSUMED SMALL EQUIPMENT COMMUNICATIONS REPAIR/MAINT MISCELLANEOUS INTERGOVERNMENTAL SERVICES 40,156,085 28,202,529 25,860,948 14,295,137 64% $ 183,190 $ 111,724 $ 112,922 $ 70,268 62% 102,990 60,272 84,466 18,524 82% 7,000 1,286 1,800 5,200 26% - 447 - - 0% 280 770 400 (120) 143% 293,460 174,499 199,587 93,873 68% $ 100,000 $ - $ 81,277 $ 18,723 81 % 100,000 81,277 18,723 81% $ 100 $ $ $ 100 0% 200 - 200 0% 5,100 - - 5,100 0% 5,400 - - 5,400 0% $ - $ 1,756 $ - $ 0% 2,000 297,834 41,444 (39,444) 2072% 193,500 35,390 69,893 123,607 36% - 546 - - 0% - 170,972 - - 0% 350,000 1,042,577 94,669 255,331 27% 545,500 1,549,075 206,006 339,494 38% $ 3,000 $ 846 $ 1,142 $ 1,858 38% 5,000 4,968 - 5,000 0% 2,230 1,142 802 1,428 36% 800 - - 800 0% 20,000 10,000 5,000 15,000 25% 45,000 31,839 41,642 3,358 93% 76,030 48,795 48,587 27,443 64% 13 Difference between 2016 and 2017 is primarily due to final payment of 2014 debt. a 6 Packet Pg. 118 I 6.5.a I Page 2 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2017 Amended 8/31/2016 8/31/2017 Amount Title Budget Expenditures Expenditures Remaining %Spent STRETTFUND (111) SALARIES AND WAGES $ 555,070 $ 417,980 $ 351,015 $ 204,055 63% OVERTIME 18,400 14,366 19,129 (729) 104% BENEFITS 318,720 212,171 180,070 138,650 56% UNIFORMS 6,000 3,745 3,711 2,289 62% SUPPLIES 350,000 130,556 127,120 222,880 36% SMALL EQUIPMENT 24,000 6,090 8,892 15,108 37% PROFESSIONAL SERVICES 15,050 13,827 9,654 5,396 64% COMMUNICATIONS 3,500 2,582 4,526 (1,026) 129% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 181,020 128,032 121,564 59,456 67% INSURANCE 113,230 97,912 110,508 2,722 98% UTILITIES 270,170 157,998 158,808 111,362 59% REPAIRS & MAINTENANCE 111,550 8,510 12,894 98,656 12% MISCELLANEOUS 25,000 1,472 2,595 22,405 10% INTERGOVERNMENTAL SERVICES 5,000 1,492 3,644 1,356 73% GENERAL OBLIGATION BOND PRINCIPAL 3,490 - - 3,490 0% INTEREST ON LONG-TERM EXTERNAL DEBT 1,610 865 354 1,256 22% COMBINED STREETCONST/E"ROVE(112) SALARIES AND WAGES OVERTIME BENEFITS SMALL EQUIPMENT PROFESSIONAL SERVICES REPAIRS & MAINTENANCE INTERFUND SUBSIDIES LAND MACHINERY/EQUIPMENT CONSTRUCTION PROJECTS INTERGOVERNMENTAL LOANS INTEREST MUNIC IPAL ARTS AC Q UIS. FUND (117) SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES TRAVEL RENT AL/LEASE REPAIRS & MAINTENANCE MISCELLANEOUS HO TEL/MO TE L TAX REVENUE FUND (120) PROFESSIONAL SERVICES MISCELLANEOUS INTERFUND SUBSIDIES EMPLOYEEPARIUNG PERMIT FUND (121) SUPPLIES PROFESSIONAL SERVICES YOUTH SCHOLARSHIP FUND (122) MISCELLANEOUS TO URIS M PRO MO TIO NAL FUND/ARTS (123 ) PROFESSIONAL SERVICES MISCELLANEOUS $ 2,002,810 $ 1,197,599 $ 1,114,484 $ 888,326 56% $ - $ - $ 13,853 $ (13,853) 0% - - 672 (672) 0% - - 5,891 (5,891) 0% - - 2,056 (2,056) 0% 2,380,040 854,951 623,521 1,756,519 26% - - 34,602 (34,602) 0% 328,100 40,908 40,711 287,389 12% - 132,896 - - 0% - - 8,166 (8,166) 0% 3,643,922 1,771,998 1,975,392 1,668,530 54% 72,220 72,201 72,201 19 100% 3,050 3,396 3,035 15 100% $ 6,427,332 $ 2,876,350 $ 2,780,102 $ 3,647,230 43% $ 4,700 $ 424 $ 623 $ 4,077 13% 1,700 150 733 967 43% 166,500 41,073 30,164 136,336 18% 80 11 35 46 43% 2,000 - - 2,000 0% 300 - - 300 0% 6,600 3,622 3,395 3,205 51% $ 181,880 $ 45,280 $ 34,950 $ 146,930 19% $ 93,300 $ 30,977 $ 42,189 $ 51,111 45% 6,800 101 - 6,800 0% 4,000 2,000 2,000 2,000 50% $ 104,100 $ 33,078 $ 44,189 $ 59,911 42% $ 1,790 $ - $ 1,638 $ 152 92% 25,090 - - 25,090 0% $ 26,880 $ - $ 1,638 $ 25,242 6% $ 2,000 $ 1,210 $ 1,021 $ 979 51% $ 2,000 $ 1,210 $ 1,021 $ 979 51% $ 57,200 $ 10,615 $ 15,431 $ 41,769 27% 4,500 3,203 2,100 2,400 47% $ 61,700 $ 13,818 $ 17,531 $ 44,169 28% a 7 Packet Pg. 119 I 6.5.a I Page 3 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2017 Amended 8/31/2016 8/31/2017 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXCISE TAX (125) SUPPLIES $ 21,000 $ 46,639 $ 48,567 $ (27,567) 231% PROFESSIONAL SERVICES 150,000 98,138 261,471 (111,471) 174% RENTAL/LEASE - 2,790 - - 0% UTILITIES - - 1,649 (1,649) 0% REPAIRS&MAINTENANCE 140,000 12,605 - 140,000 0% MISCELLANEOUS - 181 - - 0% CONST RUCT ION PROJECTS 2,754,566 154,972 441,252 2,313,314 16% $ 3,065,566 $ 315,324 $ 752,938 $ 2,312,628 25% REAL ESTATE EXCISE TAX I, PARKS AC (126) PROFESSIONAL SERVICES INTERFUND SUBSIDIES LAND CONSTRUCTION PROJECTS GENERAL OBLIGATION BONDS INTEREST OTHER INTEREST & OTHER DEBT SERVICE COSTS GIFTS CATALOG FUND (127) SUPPLIES PROFESSIONAL SERVICES MISCELLANEOUS INTERFUND SUBSIDIES C EVIEIERY MAINTENANC UIMPRO VEMENT (130) SALARIES AND WAGES OVERTIME BENEFITS UNIFORMS SUPPLIES SUPPLIES PURCHASED FOR INVENTORY/RESALE PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL RENT AL/LEASE UTILITIES REPAIRS & MAINTENANCE MISCELLANEOUS PARKS CONSTRUCTION FUND (132) SUPPLIES PROFESSIONAL SERVICES LAND CONTT RUCT ION PROJECTS SISTER CITY COMMISSION (138) SUPPLIES TRAVEL MISCELLANEOUS TRANSPORTATION BENEFIT DISTRICT (139) INSURANCE INTERGOVERNMENTAL SERVICES $ 118,255 $ - $ 11,409 $ 106,846 10% 142,330 17,213 16,163 126,168 11% 200,000 476,669 43,201 156,799 22% 1,921,206 55,406 106,364 1,814,842 6% 20,280 - - 20,280 0% 9,350 5,033 2,062 7,288 22% - - 72 (72) 0% $ 2,411,421 $ 554,322 $ 179,271 $ 2,232,150 7% $ 17,820 $ 2,985 $ 2,009 $ 15,811 11% 6,500 6,300 - 6,500 0% 600 - - 600 0% 26,300 25,835 26,300 - 100% $ 51,220 $ 35,120 $ 28,309 $ 22,911 55% $ 124,410 $ 57,127 $ 49,780 $ 74,630 40% 3,500 1,015 2,935 565 84% 35,910 23,875 23,471 12,439 65% 1,000 - - 1,000 0% 7,000 2,715 1,117 5,883 16% 20,000 12,426 8,204 11,796 41% 4,200 917 5,463 (1,263) 130% 1,410 666 903 507 64% 500 - - 500 0% 10,790 7,700 7,193 3,597 67% 3,800 610 3,209 591 84% 500 - - 500 0% 4,000 2,246 5,162 (1,162) 129% $ 217,020 $ 109,297 $ 107,439 $ 109,581 5001. $ 20,000 $ - $ - $ 20,000 0% 600,000 40,247 86,049 513,951 14% - 475,710 - - 0% 2,335,000 201,523 411,450 1,923,550 18% $ 2,955,000 $ 717,480 $ 497,500 $ 2,457,500 17% $ 1,500 $ 168 $ 243 $ 1,257 16% 4,500 2,515 2,839 1,661 63% 4,500 2,502 1,203 3,297 27% $ 10,500 $ 5,185 $ 4,285 $ 6,215 41% $ - $ 2,500 $ - $ - 0% 469,542 - - 0% $ - $ 472,042 $ - $ - 0% a Packet Pg. 120 I 6.5.a I Page 4 of 6 C ITY O F IDMO NDS EXPENDITURES BY FUND - DETAIL 2017 Amended 8/31/2016 8/31/2017 Amount Title Budget Expenditures Expenditures Remaining %Spent BUSINESS IMPROVEMENTDISTRICTFUND (140) SUPPLIES $ - $ 5,466 $ 842 $ (842) 0% PROFESSIONAL SERVICES - 34,457 48,337 (48,337) 0% MISCELLANEOUS - 953 1,326 (1,326) 0% - 40,876 $ 50,504 $ (50,504) 0% LID FUND CONTROL (211) INTERFUND SUBSIDIES $ 16,450 $ - $ 16,450 $ 100% $ 16,450 $ $ 16,450 $ - 100% 2012 LTGO DEBT SERVIC FUND (231) GENERAL OBLIGATION BOND $ 565,450 $ - $ - $ 565,450 0% INTEREST 129,880 70,301 64,938 64,942 50% OTHER INT EREST & DEBT SERVICE COSTS 500 - - 500 0% $ 695,830 $ 70,301 $ 64,938 $ 630,892 9% 2014 DEBT SERVICE FUND (232) 2014 PRINCIPAL PAYMENT INTEREST WATER FUND (421) SALARIES AND WAGES OVERTIME BENEFITS UNIFORMS SUPPLIES WATER PURCHASED FOR RESALE SUPPLIES PURCHASED FOR INVENTORY/RESALE SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL EXCISE TAXES RENT AL/LEASE INSURANCE UTILITIES REPAIRS & MAINTENANCE MISCELLANEOUS INTERGOVERNMENTAL SERVICES INTERFUND TAXES INTERFUND SUBSIDIES MACHINERY/EQUIPMENT CONTT RUCT ION PROJECTS GENERAL OBLIGATION BONDS REVENUE BONDS INTERGOVERNMENTAL LOANS INTEREST OT HER INT EREST & DEBT SERVICE COSTS $ - $ 933,208 $ - $ - 0% - 3,221 - - 0% $ - $ 936,429 $ - $ - 0% $ 844,510 $ 521,559 $ 500,099 $ 344,411 59% 24,000 16,049 13,813 10,187 58% 405,720 239,865 238,221 167,499 59% 4,000 2,534 4,727 (727) 118% 150,000 72,720 103,773 46,227 69% 1,667,500 1,032,412 1,043,361 624,139 63% 143,000 62,231 149,488 (6,488) 105% 19,730 3,845 2,165 17,565 11% 2,181,281 737,695 968,796 1,212,485 44% 30,000 19,006 21,003 8,997 70% 200 - - 200 0% 340,000 262,177 249,921 90,079 74% 146,130 65,433 95,405 50,725 65% 56,050 52,335 58,214 (2,164) 104% 35,000 14,436 16,571 18,429 47% 17,500 18,017 34,765 (17,265) 199% 83,500 41,157 52,299 31,201 63% 30,000 25,761 27,686 2,314 92% 1,229,110 777,205 754,603 474,507 61% 642,020 219,326 215,315 426,705 34% 25,000 - - 25,000 0% 4,488,771 1,031,987 460,364 4,028,407 10% 2,340 - - 2,340 0% 335,510 - - 335,510 0% 25,840 25,839 25,839 1 100% 246,940 129,008 123,678 123,262 50% - - 375 (375) 0% $ 13,173,652 $ 5,370,596 $ 5,160,481 $ 8,013,171 39% r� a 9 Packet Pg. 121 I 6.5.a I Page 5 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2017 Amended 8/31/2016 8/31/2017 Amount Title Budget Expenditures Expenditures Remaining %Spent STORM FUND (422) SALARIES AND WAGES $ 523,320 $ 326,472 $ 388,887 $ 134,433 74% OVERTIME 6,000 8,410 8,071 (2,071) 135% BENEFITS 262,680 167,082 204,327 58,353 78% UNIFORMS 6,500 5,450 4,600 1,900 71% SUPPLIES 46,000 15,347 25,729 20,271 56% SMALL EQUIPMENT 5,730 1,227 5,880 (150) 103% PROFESSIONAL SERVICES 2,189,024 660,905 672,524 1,516,500 31% COMMUNICATIONS 3,200 1,743 3,316 (116) 104% TRAVEL 4,300 300 - 4,300 0% EXCISE TAXES 55,000 34,603 37,697 17,303 69% RENTAL/LEASE 264,970 165,832 173,970 91,000 66% INSURANCE 71,540 63,187 72,028 (488) 101% UTILITES 10,500 6,138 6,563 3,937 63% REPAIR & MAINTENANCE 13,000 2,266 13,943 (943) 107% MISCELLANEOUS 101,000 32,821 55,004 45,996 54% INTERGOVERNMENTAL SERVICES 150,000 122,643 66,686 83,314 44% INTERFUND TAXESAND OPERATING ASSESSMENT 330,430 239,539 266,375 64,055 81% INTERFUND SUBSIDIES 293,910 95,380 84,737 209,173 29% CONST RUCT ION PROJECTS 3,459,813 129,348 84,252 3,375,561 2% GENERAL OBLIGATION BONDS 85,440 - - 85,440 0% REVENUE BONDS 164,000 - - 164,000 0% INTERGOVERNMENTAL LOANS 32,070 32,063 32,063 8 100% INTEREST 158,480 83,932 68,881 89,599 43% OT HER INT EREST & DEBT SERVICE COSTS - - 165 (165) 0% $ 8,236,907 $ 2,194,686 $ 2,275,698 $ 5,961,209 28% SEWER FUND (423) SALARIES AND WAGES OVERTIME BENEFITS UNIFORMS SUPPLIES FUEL CONSUMED SUPPLIES PURCHASED FOR INV OR RESALE SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL EXCISE TAXES RENT AL/LEASE INSURANCE UTILITIES REPAIR & MAINTENANCE MISCELLANEOUS INTERGOVERNMENTAL SERVICES INTERFUND TAXESAND OPERATING ASSESSMENT INTERFUND SUBSIDIES MACHINERY/EQUIPMENT CONTT RUCT ION PROJECTS GENERAL OBLIGATION BONDS REVENUE BONDS INTERGOVERNMENTAL LOANS INTEREST OT HER INT EREST & DEBT SERVICE COSTS BOND RESERVEFUND (424) REVENUE BONDS INTEREST OT HER INT EREST & DEBT SERVICE COSTS $ 1,783,120 $ 1,136,571 $ 1,119,780 $ 663,341 63% 95,000 60,701 66,410 28,590 70% 784,430 510,707 512,455 271,975 65% 9,500 5,747 7,363 2,137 781/0 417,200 168,750 116,159 301,041 28% 80,000 31,527 51,745 28,255 65% 4,000 - 2,989 1,011 75% 62,730 21,411 17,570 45,160 28% 1,837,472 1,124,817 1,368,283 469,189 74% 43,000 26,165 26,187 16,813 61% 5,000 1,097 - 5,000 0% 170,000 125,368 154,508 15,492 91% 306,650 118,946 202,074 104,576 66% 109,270 106,915 116,720 (7,450) 107% 1,217,860 873,015 452,976 764,884 37% 340,000 168,762 171,408 168,592 50% 117,950 37,925 71,758 46,192 61% 178,000 125,222 66,576 111,424 37% 629,140 418,243 458,180 170,960 73% 2,267,430 518,760 1,210,036 1,057,394 53% 110,000 - 87,791 22,209 80% 5,854,736 764,622 2,068,705 3,786,031 35% 132,950 - - 132,950 0% 75,510 - - 75,510 0% 171,240 157,034 157,346 13,894 92% 114,500 61,299 43,880 70,620 38% - 2,955 3,187 (3,187) 0% $ 16,916,688 $ 6,566,559 $ 8,554,084 $ 8,362,604 51% $ 680,020 $ - $ - $ 680,020 0% 1,308,700 667,442 654,342 654,358 50% 1,000 - - 1,000 0% $ 1,989,720 $ 667,442 $ 654,342 $ 1,335,378 33% a 10 Packet Pg. 122 I 6.5.a I Page 6 of 6 C TTY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2017 Amended 8/31/2016 8/31/2017 Amount Title Budget Expenditures Expenditures Remaining %Spent EQUIPMENT ENT RENTAL FUND (511) SALARIES AND WAGES $ 238,360 $ 147,861 $ 155,735 $ 82,625 65% OVERTIME 2,000 - 48 1,952 2% BENEFITS 103,580 64,897 68,670 34,910 66% UNIFORMS 1,000 805 595 405 59% SUPPLIES 110,000 56,301 45,983 64,017 42% FUEL CONSUMED 1,000 - - 1,000 0% SUPPLIES PURCHASED FOR INVENTORY/RESALE 294,200 85,752 115,596 178,604 39% SMALL EQUIPMENT 58,000 9,256 52,788 5,212 91% PROFESSIONAL SERVICES 44,000 937 1,839 42,161 4% COMMUNICATIONS 3,000 1,550 1,493 1,507 50% TRAVEL 1,000 1,000 - 1,000 0% RENTAL/LEASE 15,350 12,842 9,958 5,392 65% INSURANCE 29,010 29,967 26,351 2,659 91% UTILITIES 14,000 7,739 8,463 5,537 60% REPAIRS & MAINTENANCE 60,000 34,055 33,792 26,208 56% MISCELLANEOUS 12,000 6,760 7,829 4,171 65% INTERGOVERNMENTAL SERVICES 2,500 1,288 1,189 1,311 48% MACHINERY/EQUIPMENT 897,000 614,580 745,075 151,925 83% $ 1,886,000 $ 1,075,591 $ 1,275,404 $ 610,596 68% TECHNOLOGY RENTAL FUND (512) SALARIES AND WAGES $ 277,270 $ - $ 184,870 $ 92,400 67% OVERTIME 2,000 - 30 1,970 2% BENEFITS 92,150 - 61,136 31,014 66% SUPPLIES 5,000 - 12,225 (7,225) 244% SMALL EQUIPMENT 23,000 - 37,421 (14,421) 163% PROFESSIONAL SERVICES 114,000 - 17,662 96,338 15% COMMUNICATIONS 65,270 - 28,720 36,550 44% TRAVEL 1,500 - (17) 1,517 -1% RENTAL/LEASE 7,850 - 6,251 1,599 80% REPAIRS & MAINTENANCE 241,390 - 126,182 115,208 52% MISCELLANEOUS 5,000 - 9,474 (4,474) 189% MACHINERY/EQUIPMENT 56,000 - - 56,000 0% $ 890,430 $ - $ 483,955 $ 406,475 54% FHtII1IENPS PENSION FUND (617) BENEFITS $ 22,550 $ 11,389 $ 14,053 $ 8,497 62% PENSION AND DISABILITY PAYMENTS 48,320 15,885 31,551 16,769 65% PROFESSIONAL SERVICES 1,200 214 - 1,200 0% $ 72,070 $ 27,489 $ 45,604 $ 26,466 63% TOTAL EXPENDITURE ALL FUNDS $ 102,571,651 $ 53,300,972 $ 50,541,521 $ 52,030,130 49% a 11 Packet Pg. 123 6.5.a Page 1 of 1 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENTIN SUMMARY 2017 Amended 8/31/2016 8/31/2017 Amount Title Budget Expenditures Expenditures Remaining %Spent CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT CITY CLERK FINANCE CITY ATTORNEY NON -DEPARTMENTAL POLICE SERVICES COMMUNITY SERVICESIECONOMIC DEV DEVELOPMENT SERVICES PARKS& RECREATION PUBLIC WORKS FACILITIES MAINTENANCE Title $ 376,120 $ 143,459 $ 197,804 $ 178,316 53% 276,700 171,288 182,492 94,208 66% 456,490 235,942 245,681 210,809 54% 994,140 577,433 640,933 353,207 64% 640,700 371,081 428,048 212,652 67% 1,049,560 956,740 709,795 339,765 68% O Q 818,780 467,705 509,955 308,825 62% 12,665,445 11,927,542 8,967,984 3,697,461 71% �p 10,527,420 6,111,444 6,479,161 4,048,259 62% 576,730 325,051 335,997 240,734 58% c �y 3,117,387 1,616,477 1,743,617 1,373,770 56% t 4,165,215 2,491,385 2,595,035 1,570,180 62% r 2,896,370 1,867,395 1,761,753 1,134,617 61% ti 1,595,028 939,588 1,062,692 532,336 67% N $ 40,156,085 $ 28,202,529 $ 25,860,948 $ 14,295,137 64% s� 7 Q O CL CITY OF EDMO NDS O EXPENDITURES - UTILITY- BY FUND IN SUMMARY C 2017 Amended 8/31/2016 8/31/2017 Amount M C Budget Expenditures Expenditures Remaining %Spent LL WATER UTILITY FUND $ 13,173,652 $ 5,370,596 $ 5,160,481 $ 8,013,171 39% r STORM UTILITY FUND 8,236,907 2,194,686 2,275,698 5,961,209 28% 0 2 SEWER/WWTP UTILITY FUND 16,916,688 6,566,559 8,554,084 8,362,604 51% uJ BOND RESERVE FUND 1,989,720 667,442 654,342 1,335,378 33% $ 40,316,967 $ 14,799,284 $ 16,644,604 $ 23,672,363 41% Q r C d z c� to r� r� a 12 Packet Pg. 124 I 6.5.a I Page I of 4 C TTY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2017 Amended Budget 8/31/2016 Expenditures 8/31/2017 Expenditures Amount Remaining %Spent CITY COUNCIL SALARIES $ 158,170 $ 77,544 $ 113,382 $ 44,788 72% OVERTIME 1,000 93 - 1,000 0% BENEFITS 108,520 58,103 69,298 39,222 64% SUPPLIES 2,000 1,612 1,059 941 53% SMALL EQUIPMENT - - 285 (285) 0% PROFESSIONAL SERVICES 62,160 1,432 1,644 60,516 3% COMMUNICATIONS 3,000 2,111 2,101 899 70% TRAVEL 6,700 1,277 1,095 5,605 16% RENTAL/LEASE 9,070 219 5,720 3,350 63% REPAIRS/MAINTENANCE 500 15 - 500 0% MISCELLANEOUS 25,000 1,055 3,220 21,780 13% $ 376,120 $ 143,459 $ 197,804 $ 178,316 53% 0 FFIC E 0 F MAYO R SALARIES $ 202,230 $ 131,655 $ 134,880 $ 67,350 67% BENEFITS 49,670 32,052 32,982 16,688 66% SUPPLIES 1,500 733 416 1,084 28% PROFESSIONAL SERVICES 2,000 1,191 1,582 418 79% COMMUNICATION 1,400 802 810 590 58% TRAVEL 4,000 538 1,053 2,947 26% RENTAL/LEASE 11,450 1,112 7,275 4,175 64% MISCELLANEOUS 4,450 3,207 3,494 956 79% $ 276,700 $ 171,288 $ 182,492 $ 94,208 66% HUMAN RESOURCES SALARIES $ 249,980 $ 143,926 $ 144,600 $ 105,380 58% OVERTIME - 43 369 (369) 0% BENEFITS 79,390 49,386 50,014 29,376 63% SUPPLIES 2,300 2,503 850 1,450 37% SMALL EQUIPMENT 300 - 110 190 37% PROFESSIONAL SERVICES 78,000 31,325 27,164 50,836 35% COMMUNICATIONS 700 688 713 (13) 102% TRAVEL 1,000 416 337 663 34% RENTAL/LEASE 19,790 1,531 14,267 5,523 72% REPAIR/MAINTENANCE 7,850 - 7,056 794 90% MISCELLANEOUS 17,180 6,124 202 16,978 1% $ 456,490 $ 235,942 $ 245,681 $ 210,809 54% MUNIC IPAL C O URT SALARIES $ 609,690 $ 372,848 $ 388,256 $ 221,434 64% OVERTIME 600 1,738 441 159 73% BENEFITS 222,520 134,431 151,658 70,862 68% SUPPLIES 6,700 4,515 4,458 2,242 67% SMALL EQUIPMENT 900 262 474 426 53% PROFESSIONAL SERVICES 73,000 48,153 53,876 19,124 74% COMMUNICATIONS 2,100 1,546 1,724 376 82% TRAVEL 4,500 2,360 1,708 2,792 38% RENTAL/LEASE 39,280 539 26,296 12,984 67% REPAIR/MAINTENANCE 1,250 885 537 713 43% MISCELLANEOUS 33,600 10,156 11,505 22,095 34% $ 994,140 $ 577,433 $ 640,933 $ 353,207 64% a 13 Packet Pg. 125 1 I 6.5.a I Page 2 of 4 CITY OFEDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DEIAAIL 2017 Amended 8/31/2016 8/31/2017 Amount Title Budget Expenditures Expenditures Remaining %Spent CITY CLERK SALARIES AND WAGES $ 326,390 $ 224,711 $ 217,796 $ 108,594 67% OVERTIME 1,000 1,509 - 1,000 0% BENEFITS 140,440 85,992 98,612 41,828 70% SUPPLIES 10,240 5,079 3,104 7,136 30% SMALL EQUIPMENT - 1,416 - - 0% PROFESSIONAL SERVICES 28,310 18,082 21,446 6,864 76% COMMUNICATIONS 50,000 7,264 17,691 32,309 35% TRAVEL 1,000 - 315 685 31% RENTAL/LEASE 50,810 12,867 33,984 16,826 67% REPAIRS& MAINTENANCE 28,510 10,448 30,422 (1,912) 107% MISCELLANEOUS 4,000 3,712 4,679 (679) 117% $ 640,700 $ 371,081 $ 428,048 $ 212,652 67% FINANCE SALARIES $ 696,560 $ 558,309 $ 455,260 $ 241,300 65% OVERTIME 4,500 1,633 - 4,500 0% BENEFITS 223,910 188,134 150,220 73,690 67% SUPPLIES 7,350 4,440 3,136 4,214 43% SMALL EQUIPMENT 2,650 45,574 1,612 1,038 61% PROFESSIONAL SERVICES 32,800 21,479 32,838 (38) 100% COMMUNICATIONS 2,000 35,299 1,098 902 55% TRAVEL 2,600 833 1,577 1,023 61% RENTAL/LEASE 30,340 7,897 20,801 9,539 69% REPAIR/MAINTENANCE 38,500 38,804 40,372 (1,872) 105% MISCELLANEOUS 8,350 54,336 2,880 5,470 34% $ 1,049,560 $ 956,740 $ 709,795 $ 339,765 68% CITY ATTORNEY PROFESSIONAL SERVICES $ 818,780 $ 465,569 $ 509,955 $ 308,825 62% MISCELLANEOUS 2,137 0% $ 818,780 $ 467, 005 $ 509,955 $ 308,825 62% NON -DEPARTMENTAL SALARIES $ 51,525 $ - $ - $ 51,525 0% BENEFITS -UNEMPLOYMENT 25,000 2,775 811 24,189 3% SUPPLIES 5,000 1,542 889 4,111 18% PROFESSIONAL SERVICES 726,430 277,340 318,092 408,338 44% EXCISE TAXES 6,500 2,773 3,287 3,213 51% RENTAL/LEASE 10,480 3,600 8,187 2,293 78% INSURANCE 609,550 538,732 616,495 (6,945) 101% MISCELLANEOUS 69,000 48,223 49,206 19,794 71% INTERGOVT SERVICES 14 9,741,890 9,290,081 7,419,677 2,322,213 76% ECA LOAN PAYMENT 135,000 - - 135,000 0% INTERFUND SUBSIDIES 15 1,080,200 1,739,021 537,130 543,070 50% GENERAL OBLIGATION BOND 164,790 - - 164,790 0% INTEREST ON LONG-TERM DEBT 39,580 23,454 13,990 25,591 35% FISCAL AGENT FEES 500 - 222 278 44% $ 12,665,445 $ 11,927,542 $ 8,967,984 $ 3,697,461 71% r� a 14 Difference between 2016 and 2017 is due to completion of Fire District One Retro Payments in 2016. 15 Differences between 2016 and 2017 are primarily due to final payment of 2014 debt. 14 r- Packet Pg. 126 1 I 6.5.a I Page 3 of 4 C ITY O F EDMO NDS EXPENDITURES - GINERAL FUND - BY DEPARTMENTIN DETAIL 2017 Amended 8/31/2016 8/31/2017 Amount Title Budget Expenditures Expenditures Remaining %Spent PO LIC E S ERVIC ES SALARIES $ 6,209,630 $ 3,732,101 $ 3,847,834 $ 2,361,796 62% OVERTIME 454,780 289,812 310,134 144,646 68% HOLIDAY BUYBACK 226,420 2,349 4,413 222,007 2% BENEFITS 2,332,980 1,451,503 1,497,212 835,768 64% UNIFORMS 75,450 50,818 36,526 38,924 48% SUPPLIES 88,500 52,879 36,354 52,146 41% SMALL EQUIPMENT 28,210 18,842 17,055 11,155 60% PROFESSIONAL SERVICES 117,670 58,100 58,584 59,086 50% COMMUNICATIONS 50,820 18,566 23,268 27,552 46% .. TRAVEL 17,310 10,567 18,322 (1,012) 106% RENTAL/LEASE 842,630 393,897 557,551 285,079 66% Q REPAIR/MAINTENANCE 15,120 5,112 4,235 10,885 28% MISCELLANEOUS 46,350 21,624 26,188 20,162 57% INTERGOVTL SERVICES 10,550 5,274 8,078 2,473 77% MACHINERY/EQUIPMENT 11,000 33,408 (22,408) 304% $ 10,527,420 $ 6,111,444 $ 6,479,161 $ 4,048,259 62% C COMMUNITY S ERVIC ES /EC 0 N DEV. li SALARIES $ 230,850 $ 150,641 $ 154,134 $ 76,716 67% >' BENEFITS 69,230 45,896 47,820 21,410 69% r SUPPLIES 7,000 5,873 7,155 (155) 102% _ O SMALL EQUIPMENT 800 125 - 800 0% PROFESSIONAL SERVICES 246,900 118,540 117,268 129,632 47% ti COMMUNICATIONS 1,490 684 717 773 48% O TRAVEL 2,000 - 529 1,472 26% -W RENTAL/LEASE 10,960 1,299 6,383 4,577 58% REPAIR/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 7,000 1,993 1,991 5,009 28% Q $ 576,730 $ 325,051 $ 335,997 $ 240,734 58% .i DEVELO PMENT SERVIC ES/PLANNING C SALARIES $ 1,547,970 $ 960,745 $ 986,682 $ 561,288 64% O. OVERTIME 1,300 6,116 6,881 (5,581) 529% O BENEFITS 568,060 351,661 359,516 208,544 63% UNIFORMS 500 - - 500 0% v SUPPLIES 16,100 9,054 7,938 8,162 49% SMALL EQUIPMENT 6,000 4,782 4,874 1,126 81% C PROFESSIONAL SERVICES 755,567 205,247 253,099 502,468 33% M COMMUNICATIONS 8,700 3,850 4,815 3,885 55% TRAVEL 4,750 4,027 4,208 542 89% +�+ RENTAL/LEASE 147,580 13,501 98,069 49,511 66% p REPAIRS & MAINTENANCE 6,800 1,177 - 6,800 0% MISCELLANEOUS 54,060 28,871 17,535 36,525 32% uJ MACHINERY/EQUIPMENT - 27,449 - - 0% $ 3,117387 $ L616A77 $ 1,743,617 $ 1,373,770 56% ENGINEERING Q SALARIES $ 1,479,070 $ 845,206 $ 952,791 $ 526,279 64% OVERTIME 5,000 3,290 104 4,896 2% BENEFITS 572,030 335,184 395,183 176,847 69% z UNIFORMS 360 - - 360 0% SUPPLIES - 79 - - 0% +�+ SMALL EQUIPMENT 3,930 1,952 2,126 1,804 54% Q PROFESSIONAL SERVICES 231,080 404,811 23,898 207,182 10% COMMUNICATIONS 14,700 6,795 7,657 7,043 52% TRAVEL 600 296 39 561 7% RENTAL/LEASE 93,250 16,140 59,886 33,364 64% REPAIR/MAINTENANCE 2,600 - 587 2,013 23% MISCELLANEOUS 23,000 14,645 10,383 12,617 45% $ 2,425,620 $ 1,628,399 $ 1,452,654 $ 972,966 60% 15 Packet Pg. 127 I 6.5.a I Page 4 of 4 C TTY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2017 Amended 8/31/2016 8/31/2017 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS & REC REATIO N SALARIES $ 2,003,255 $ 1,174,229 $ 1,262,798 $ 740,457 63% OVERTIME 10,000 9,594 16,448 (6,448) 164% BENEFITS 728,320 443,898 496,433 231,887 68% UNIFORMS 5,800 4,012 3,020 2,780 52% SUPPLIES 117,390 102,912 92,326 25,064 79% SMALL EQUIPMENT 3,250 6,998 12,330 (9,080) 379% PROFESSIONAL SERVICES 556,240 363,123 290,043 266,197 52% COMMUNICATIONS 29,920 17,199 11,157 18,763 37% TRAVEL 4,470 1,889 4,668 (198) 104% RENTAL/LEASE 283,560 132,341 192,019 91,541 68% PUBLIC UTILITY 175,000 118,157 112,313 62,687 64% REPAIR/MAINTENANCE 37,700 31,337 23,374 14,326 62% MISCELLANEOUS 92,610 42,383 50,232 42,378 54% MACHINERY/EQUIPMENT 47,000 - - 47,000 0% INTERGOVTL SERVICES 70,700 43,312 27,876 42,824 39% $ 4,165,215 $ 2,491385 $ 2,595,035 $ 1, 770.180 62% PUBLIC WORKS SALARIES $ 270,330 $ 174,522 $ 183,056 $ 87,274 68% OVERTIME 200 - - 200 0% BENEFITS 83,880 55,280 58,427 25,453 70% SUPPLIES 9,600 2,244 3,403 6,197 35% SMALL EQUIPMENT 1,000 108 - 1,000 0% PROFESSIONAL SERVICES 200 57 65 135 33% COMMUNICATIONS 1,350 432 436 914 32% TRAVEL 500 - - 500 0% RENTAL/LEASE 93,990 4,021 61,751 32,239 66% PUBLIC UTILITY 2,800 1,615 1,686 1,114 60% REPAIR/MAINTENANCE 1,000 522 - 1,000 01/0 MISCELLANEOUS 5,900 195 274 5,626 5% $ 470,750 $ 238,996 $ 309,099 $ 161,651 66% FACILITIES MAINTENANCE SALARIES 695,650 427,932 463,467 232,183 67% OVERTIME 7,500 3,633 6,775 725 90% BENEFITS 295,620 176,048 202,242 93,378 68% UNIFORMS 3,000 2,270 3,593 (593) 120% SUPPLIES 102,829 45,799 62,491 40,338 61% SMALL EQUIPMENT 3,000 1,631 528 2,472 18% PROFESSIONAL SERVICES 18,246 1,907 13,360 4,886 73% COMMUNICATIONS 16,000 10,089 11,044 4,956 69% TRAVEL 1,000 12 - 1,000 0% RENTAL/LEASE 64,360 35,667 40,255 24,105 63% PUBLIC UTILITY 280,000 176,581 191,021 88,979 68% REPAIR/MAINTENANCE 84,500 53,227 65,368 19,132 77% MISCELLANEOUS 5,000 4,791 2,549 2,451 51% BUILDINGS 18,323 18,323 0% $ 1,595,028 $ 939,588 $ 1,062,692 $ 532,336 67% TOTAL GENERAL FUND EXPENDITURES S 40,156,085 $ 28,202,529 $ 25,860,948 $ 14,295,137 64% a 16 Packet Pg. 128 I 6.5.a I City of Edmonds, WA Monthly Revenue Summary -General Fund 2017 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 1,845,829 $ February 4,483,832 March 6,705,052 April 10,343,750 May 17,633,075 June 19,584,190 July 21,544,554 August 23,744,823 September 25,665,955 October 28,420,248 November 35,807,251 December 37,821,980 Real Estate Excise Tax 1 & 2 1,845,829 $ 2,222,449 20.40% 2,638,003 4,590,134 2.37% 2,221,220 7,111,840 6.07% 3,638,698 10,413,847 0.68% 7,289,326 18,087,809 2.58% 1,951,114 20,280,036 3.55% 1,960,364 22,295,216 3.48% 2,200,269 24,441,266 2.93% 1,921,132 2,754,293 7,387,003 2,014,729 City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2017 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 207,208 $ February 377,258 March 561,933 April 738,924 May 921,191 June 1,156,829 July 1,491,329 August 1,747,148 September 1,998,654 October 2,216,068 November 2,456,999 December 2,600,000 207,208 $ 214,967 3.74% 170,050 425,156 12.70% 184,674 517,163 -7.97% 176,991 759,746 2.82% 182,267 1,057,416 14.79% 235,638 1,336,234 15.51% 334,500 1,651,931 10.77% 255,819 1,967,363 12.60% 251,505 217,414 240,931 143,001 *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 129 6.5.a Sales Tax Analysis By Category Current Period: August 2017 Year -to -Date Total $4,805,603 Health & Personal Care, Construction Trade, $153,669 Accommodation, $762,037 $27,392 Clothing and Accessories, $152,510 Communications, $148,028 Wholesale Trade, Zq $209,554 Misc Retail, $619,405 Total Retail Automotive Construction Trade Eating & Drinking Misc Retail Wholesale Trade Business Services Health & Personal Care Amusement & Recreation Clothing and Accessories Automotive Repair Others Retail Food Stores Gasoline Accommodation Manufacturing Communications( Others, $28,373 Automotive Repair, $118,636 Amusement & Recreation, $58,155 Business Services, $398,690 Gasoline, $23,025 Retail Food Stores, $179,949 Retail Automotive, $1,249,312 I Manufacturing, $64,419 Eating & Drinking, $612,449 Change in Sales Tax Revenue: August 2017 compared to August 2016 01 317 722 100 87 117 2,103 $3 ,323 $21,6 1 $15,39 $13,92 $8,889 $7,750 $4,333 $2,185 $1,549 610 ($1,102 $11,36 17,511 ($50,000) $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 18 Packet Pg. 130 I 6.5.a I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2017 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 528,142 $ 528,142 $ 554,719 5.03% February 1,179,855 651,712 1,307,546 10.82% March 1,679,874 500,020 1,829,850 8.93% April 2,159,477 479,603 2,327,446 7.78% May 2,755,486 596,009 2,970,761 7.81% June 3,293,571 538,085 3,524,666 7.02% July 3,847,001 553,430 4,140,510 7.63% August 4,458,173 611,171 4,805,603 7.79% September 5,050,960 592,787 October 5,666,829 615,869 November 6,303,607 636,779 December 6,875,000 571,393 Gas Utility Tax Sales and Use Tax 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Year - Budget -vr- Prior Year City of Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2017 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 86,887 $ 86,887 $ 93,550 7.67% February 183,529 96,642 203,652 10.96% March 260,361 76,832 294,027 12.93% April 328,823 68,462 372,490 13.28% May 381,147 52,324 429,203 12.61% June 416,950 35,802 475,324 14.00% July 446,516 29,566 504,267 12.93% August 469,952 23,437 528,405 12.44% September 491,313 21,360 October 515,645 24,332 November 552,451 36,806 December 608,000 55,549 Gas Utility Tax 700,000 600,000 500,000 400,000 - 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget t Prior Year *The monthly budget forecast columns are based on a five-year average. 19 Packet Pg. 131 I 6.5.a I City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2017 Telephone Utility Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 114,426 $ 114,426 $ 105,424 -7.87% February 223,803 109,377 199,068 -11.05% March 330,274 106,471 290,145 -12.15% April 436,772 106,497 403,189 -7.69% May 549,330 112,558 492,059 -10.43% June 651,204 101,874 582,703 -10.52% July 754,077 102,873 650,709 -13.71% August 855,646 101,570 736,483 -13.93% September 961,054 105,407 October 1,062,454 101,400 November 1,159,179 96,725 December 1,263,200 104,021 Telephone Utility Tax 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget -dr- Prior Year City of Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2017 13ectric Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 171,830 $ 171,830 $ 175,773 2.29% February 347,448 175,618 382,822 10.18% March 515,770 168,322 549,954 6.63% April 678,100 162,330 729,784 7.62% May 824,207 146,107 863,230 4.73% June 937,922 113,715 991,566 5.72% July 1,049,475 111,553 1,107,717 5.55% August 1,155,197 105,722 1,217,184 5.37% September 1,260,458 105,261 October 1,368,262 107,804 November 1,486,788 118,526 December 1,604,000 117,212 Electric Utility Tax 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0 --- Current Year -Budget - Prior Year *The monthly budget forecast columns are based on a five-year average. 20 Packet Pg. 132 I 6.5.a I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2017 Meter Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 573,159 $ 573,159 $ 599,648 4.62% February 966,145 392,986 1,027,975 6.40% March 1,529,375 563,229 1,658,808 8.46% April 1,906,725 377,350 2,057,951 7.93% May 2,464,794 558,070 2,660,519 7.94% June 2,900,426 435,631 3,101,835 6.94% July 3,585,922 685,496 3,777,591 5.35% August 4,167,341 581,419 4,420,673 6.08% September 4,962,652 795,311 October 5,517,073 554,421 November 6,167,530 650,457 December 6,572,750 405,220 City of Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2017 Storm Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 245,291 $ 245,291 $ 261,646 2.29% February 773,850 528,559 828,655 10.18% March 1,018,952 245,102 1,089,708 6.63% April 1,236,230 217,279 1,322,203 7.62% May 1,481,659 245,428 1,583,130 4.73% June 1,699,683 218,024 1,815,097 5.72% July 1,946,434 246,751 2,077,219 6.72% August 2,474,151 527,717 2,643,230 6.83% September 2,718,865 244,714 October 2,936,691 217,826 November 3,181,934 245,242 December 3,400,000 218,066 Storm Water Sales 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC ---*—Current Year — Budget —0— Prior Year *The monthly budget forecast columns are based on a five-year average. 21 Packet Pg. 133 I 6.5.a I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2017 Unmeter Sewer Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 572,309 $ 572,309 $ 623,336 8.92% February 1,034,805 462,496 1,135,356 9.72% March 1,603,135 568,330 1,767,521 10.25% April 2,067,863 464,728 2,277,537 10.14% May 2,638,929 571,065 2,905,981 10.12% June 3,109,116 470,187 3,422,308 10.07% July 3,696,739 587,623 4,070,136 10.10% August 4,167,756 471,017 4,584,464 10.00% September 4,763,468 595,712 October 5,237,994 474,526 November 5,818,870 580,876 December 6,291,410 472,540 r Q *The monthly budget forecast columns are based on a five-year average. 22 Packet Pg. 134 I 6.5.a I City of Edmonds, WA Monthly Expenditure Report -General Fund 2017 General Fund Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 4,419,173 $ 4,419,173 $ 4,856,792 9.90% February 7,057,584 2,638,410 7,118,110 0.86% March 10,173,720 3,116,136 11,124,815 9.35% April 14,032,115 3,858,395 13,496,549 -3.82% May 16,163,486 2,131,371 15,723,883 -2.72% June 19,855,567 3,692,081 19,674,034 -0.91% July 22,997,076 3,141,509 22,850,406 -0.64% August 26,928,937 3,931,861 25,860,948 -3.97% September 30,048,565 3,119,628 October 32,606,493 2,557,927 November 36,223,475 3,616,983 December 40,156,085 3,932,610 General Fund 45,000,000 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 p JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Year City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2017 Non -Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 2,138,347 $ 2,138,347 $ 2,867,736 34.11% February 2,687,410 549,063 2,992,431 11.35% March 3,658,422 971,012 4,967,917 35.79% April 5,209,957 1,551,535 5,263,262 1.02% May 5,352,258 142,301 5,385,911 0.63% June 6,762,547 1,410,289 7,243,467 7.11% July 7,608,945 846,398 8,185,101 7.57% August 9,041,589 1,432,644 8,967,984 -0.81% September 9,941,241 899,652 October 10,330,183 388,942 November 11,407,769 1,077,586 December 12,665,445 1,257,676 Non -Departmental 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Year — Budget —d�- Prior Year *The monthly budget forecast columns are based on a five-year average. 23 Packet Pg. 135 1 6.5.a City of Edmonds, WA Monthly Expenditure Report -City Council 2017 City Council Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 24,382 $ 24,382 $ 22,742 -6.73% February 52,318 27,936 44,954 -14.07% March 83,798 31,480 70,026 -16.43% April 111,661 27,864 93,544 -16.23% May 142,110 30,449 118,441 -16.66% June 179,407 37,297 147,770 -17.63% July 211,248 31,841 172,790 -18.21% August 243,636 32,388 197,804 -18.81% September 280,710 37,075 October 307,316 26,606 November 340,142 32,826 December 376,120 35,978 City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2017 Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 23,100 $ 23,100 $ 22,135 -4.18% February 46,663 23,563 46,116 -1.17% March 69,540 22,877 68,939 -0.87% April 92,124 22,584 91,090 -1.12% May 114,857 22,733 113,581 -1.11% June 137,580 22,723 135,664 -1.39% July 160,958 23,378 158,405 -1.59% August 184,229 23,271 182,492 -0.94% September 207,064 22,834 October 230,074 23,010 November 252,731 22,657 December 276,700 23,969 Office of Mayor 0,000.00 0,000.00 1 50,000.00 0.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget --*- Prior Year *The monthly budget forecast columns are based on a five-year average. 24 Packet Pg. 136 I 6.5.a I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2017 Human Resources Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 33,336 $ 33,336 $ 35,109 5.32% February 71,046 37,709 63,054 -11.25% March 115,092 44,047 93,670 -18.61% April 148,861 33,769 122,632 -17.62% May 188,582 39,721 152,171 -19.31% June 226,982 38,400 177,689 -21.72% July 266,054 39,073 215,405 -19.04% August 302,670 36,616 245,681 -18.83% September 336,201 33,531 October 375,053 38,852 November 408,108 33,055 December 456,490 48,382 City of Edmonds, WA Monthly Expenditure Report -Municipal Court 2017 Municipal Court Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 74,527 $ 74,527 $ 76,438 2.56% February 157,040 82,513 170,699 8.70% March 242,535 85,495 249,970 3.07% April 321,521 78,987 330,859 2.90% May 402,116 80,595 407,638 1.37% June 482,636 80,519 488,007 1.11% July 564,050 81,414 563,868 -0.03% August 649,652 85,602 640,933 -1.34% September 733,470 83,818 October 821,328 87,857 November 906,841 85,513 December 994,140 87,299 Municipal Court 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 add rf=om 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget -d�- Prior Year *The monthly budget forecast columns are based on a five-year average. 25 Packet Pg. 137 I 6.5.a I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2017 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 32,279 $ 32,279 $ 41,399 28.25% February 75,682 43,404 82,958 9.61% March 119,244 43,562 124,227 4.18% April 179,524 60,280 168,847 -5.95% May 220,780 41,257 213,705 -3.20% June 263,589 42,809 252,311 -4.28% July 310,443 46,854 292,103 -5.91% August 359,638 49,195 335,997 -6.57% September 408,107 48,469 October 456,589 48,482 November 509,519 52,930 December 576,730 67,211 Community Services/Economic Development 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC ---*--Current Year - Budget -wr- Prior Year City of Edmonds, WA Monthly Expenditure Report -City Clerk 2017 City Clerk Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 53,784 $ 53,784 $ 63,151 17.42% February 104,286 50,502 115,829 11.07% March 157,201 52,915 165,932 5.55% April 207,322 50,121 232,085 11.94% May 256,511 49,189 282,468 10.12% June 307,559 51,048 328,184 6.71% July 359,433 51,874 381,124 6.03% August 413,315 53,882 428,048 3.56% September 466,515 53,200 October 530,442 63,926 November 586,438 55,996 December 640,700 54,262 City Clerk 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year - Budget -d�- Prior Year *The monthly budget forecast columns are based on a five-year average. a 26 Packet Pg. 138 I 6.5.a I City of Edmonds, WA Monthly Expenditure Report -Technology Rental Fund 2017 Technology Rental Fund Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 89,050 $ 89,050 $ 68,612 -22.95% February 177,771 88,721 177,236 -0.30% March 237,540 59,769 225,779 -4.95% April 291,722 54,182 277,784 -4.78% May 338,118 46,396 327,297 -3.20% June 387,726 49,608 373,016 -3.79% July 453,064 65,338 428,076 -5.52% August 528,249 75,186 483,955 -8.39% September 598,969 70,720 October 660,256 61,287 November 738,213 77,957 December 890,430 152,217 Finance Technology Rental Fnnd 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget -or- Prior Year Prior Year amounts are from the Information Services Budget City of Edmonds, WA Monthly Expenditure Report -Finance 2017 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 102,207 $ 102,207 $ 122,581 19.93% February 189,948 87,740 199,380 4.97% March 271,844 81,896 281,459 3.54% April 361,256 89,412 364,229 0.82% May 442,527 81,271 453,448 2.47% June 522,997 80,470 543,908 4.00% July 603,839 80,842 629,442 4.24% August 687,233 83,394 709,795 3.28% September 781,183 93,949 October 871,230 90,048 November 956,025 84,794 December 1,049,560 93,535 Finance 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year - Budget -d�- Prior Year *The monthly budget forecast columns are based on a five-year average. 27 Packet Pg. 139 I 6.5.a I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2017 City Attorney Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 68,232 $ 68,232 $ 44,346 -35.01% February 136,463 68,232 133,495 -2.18% March 204,695 68,232 199,483 -2.55% April 272,927 68,232 265,386 -2.76% May 341,158 68,232 331,290 -2.89% June 409,390 68,232 397,194 -2.98% July 477,621 68,232 441,539 -7.55% August 545,853 68,232 509,955 -6.58% September 614,085 68,232 October 682,316 68,232 November 750,548 68,232 December 818,780 68,232 Police City Attorney 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC t Current Yew - Budget -dr- Prior Yew City of Edmonds, WA Monthly Expenditure Report -Police 2017 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 829,943 $ 829,943 $ 780,892 -5.91% February 1,662,470 832,528 1,625,589 -2.22% March 2,505,809 843,339 2,399,391 -4.25% April 3,339,581 833,772 3,219,838 -3.59% May 4,168,368 828,787 4,002,270 -3.98% June 5,053,459 885,092 4,792,427 -5.17% July 5,891,147 837,688 5,702,618 -3.20% August 6,741,701 850,554 6,479,161 -3.89% September 7,584,219 842,517 October 8,462,646 878,427 November 9,638,182 1,175,536 December 10,527,420 889,238 Police 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 , 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget -9�- Prior Year *The monthly budget forecast columns are based on a five-year average. a 28 Packet Pg. 140 City of Edmonds, WA Monthly Expenditure Report -Development Services 2017 Development Services Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 235,285 $ 235,285 $ 177,820 -24.42% February 480,958 245,673 416,189 -13.47% March 751,100 270,142 613,958 -18.26% April 991,519 240,419 831,603 -16.13% May 1,250,878 259,359 1,076,107 -13.97% June 1,497,579 246,701 1,291,724 -13.75% July 1,755,943 258,364 1,503,700 -14.37% August 2,029,313 273,370 1,743,617 -14.08% September 2,287,754 258,442 October 2,569,912 282,157 November 2,826,227 256,316 December 3,117,387 291,160 Parks & Recreation Development Services 3,000,000 2,750,000 2,500,000 2,250,000 2,000,000 1,750,000 1,500,000 1,250,000 1,000,000 750,000 500,000 250,00) 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget -d�- Prior Year City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2017 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 277,441 $ 277,441 $ 260,128 -6.24% February 565,997 288,557 525,411 -7.17% March 869,958 303,960 828,782 -4.73% April 1,177,654 307,697 1,110,332 -5.72% May 1,514,224 336,570 1,417,439 -6.39% June 1,848,590 334,366 1,763,105 -4.62% July 2,321,154 472,565 2,123,498 -8.52% August 2,830,512 509,358 2,595,035 -8.32% September 3,190,319 359,807 October 3,515,042 324,723 November 3,798,677 283,636 December 4,165,215 366,538 Parks & Recreation 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC t Current Year - Budget -IF- Prior Year *The monthly budget forecast columns are based on a five-year average. 29 Packet Pg. 141 I 6.5.a I City of Edmonds, WA Monthly Expenditure Report -Public Works 2017 Public Works Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 38,606 $ 38,606 $ 37,599 -2.61% February 77,835 39,229 79,084 1.61% March 117,100 39,265 117,357 0.22% April 156,588 39,488 155,173 -0.90% May 196,390 39,802 193,212 -1.62% June 235,491 39,101 232,019 -1.47% July 275,204 39,712 270,583 -1.68% August 314,352 39,148 309,099 -1.67% September 352,464 38,113 October 393,232 40,768 November 429,298 36,066 December 470,750 41,452 Facilities Maintenance Public Works 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC t Current Year -Budget --A-Prior Year City of Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2017 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 127,054 $ 127,054 $ 128,273 0.96% February 257,275 130,221 264,009 2.62% March 393,296 136,021 404,318 2.80% April 523,097 129,801 528,660 1.06% May 653,776 130,679 672,777 2.91% June 769,798 116,022 792,861 3.00% July 920,705 150,908 933,921 1.44% August 1,041,207 120,502 1,062,692 2.06% September 1,179,252 138,045 October 1,302,136 122,884 November 1,442,204 140,068 December 1,595,028 152,824 *The monthly budget forecast columns are based on a five-year average. 30 Packet Pg. 142 I 6.5.a I City of Edmonds, WA Monthly Expenditure Report -Engineering 2017 Fnginee ring Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance January $ 187,356 $ 187,356 $ 176,444 -5.82% February 371,085 183,729 358,913 -3.28% March 572,088 201,003 539,386 -5.72% April 775,732 203,644 719,010 -7.31% May 969,453 193,720 903,426 -6.81% June 1,175,007 205,555 1,087,704 -7.43% July 1,370,122 195,115 1,276,308 -6.85% August 1,581,505 211,383 1,452,654 -8.15% September 1,784,958 203,453 October 1,999,013 214,055 November 2,196,913 197,901 December 2,425,620 228,707 *The monthly budget forecast columns are based on a five-year average. 31 Packet Pg. 143 INVESTMENT PORTFOLIO SUMMARY I 6.5.a I City of Edmonds Investment Portfolio Detail As of August 31, 2017 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Tvoe Price Maturitv Value Value Date Rate FHLMC Bonds 1,000,000 0.33 1,000,000 999,250 12/28/17 0.90% FFCB Bonds 995,820 0.88 1,000,000 995,787 07/18/18 0.75% FFCB Bonds 2,010,790 1.33 2,000,000 1,999,638 12/28/18 1.42% FFCB Bonds 2,000,000 1.40 2,000,000 1,994,364 01/25/19 1.23% FICO Bonds 1,009,725 1.65 1,035,000 1,010,463 04/25/19 1.42% FNMA Bonds 999,750 1.78 1,000,000 998,715 06/13/19 1.40% FHLB Bonds 1,000,400 1.80 1,000,000 1,000,067 06/20/19 1.40% FHLMC Bonds 995,970 2.09 1,000,000 996,650 10/02/19 1.25% FNMA Bonds 1,994,310 2.16 2,000,000 1,990,674 10/28/19 1.35% FNMA Bonds 997,300 2.58 1,000,000 995,887 03/30/20 1.38% FHLB Bonds 2,003,780 2.58 2,000,000 1,988,958 03/30/20 1.45% FNMA Bonds 2,000,000 2.58 2,000,000 2,000,000 03/30/20 1.65% FHLMC Bonds 2,003,868 2.66 2,000,000 1,993,412 04/28/20 1.35% FNMA Bonds 1,000,000 2.83 1,000,000 985,141 06/30/20 1.38% FNMA Bonds 1,000,000 2.83 1,000,000 985,141 06/30/20 1.38% FHLB Bonds 3,000,000 2.87 3,000,000 2,965,389 07/13/20 1.20% RFCS Bonds 1,999,698 2.87 2,120,000 2,021,738 07/15/20 1.60% FHLB Bonds 2,000,000 2.92 2,000,000 2,001,388 07/30/20 1.75% FNMA Bonds 1,000,000 2.99 1,000,000 991,552 08/28/20 1.40% FNMA Bonds 1,000,000 2.99 1,000,000 991,552 08/28/20 1.40% FHLMC Bonds 999,500 3.33 1,000,000 1,000,009 12/30/20 1.75% FNMA Bonds 2,005,474 3.39 2,000,000 1,954,310 01/19/21 1.50% FM Bonds 2,000,000 3.59 2,000,000 1,998,576 04/01/21 1.87% FHLMC Bonds 999,400 4.33 1,000,000 1,000,033 12/30/21 2.00% TOTAL SECURITIES 36,015,786 2.4 36,155,000 35,858,694 Washington State Local Gov't Investment Pool 7,523,628 7,523,628 Demand 1.11% Snohomish County Local Gov't Investment Pool 16,766,774 16,766,774 Demand 1.13% TOTAL PORTFOLIO $ 60,445,402 $ 60,149,097 Issuer Diversification RFCS, 6% FHLMC, FNMA, 33% 17% FFCB, 14% FM, 6% FICO, 3% FHLB, 22% Cash and Investment Balances (in $ Millions) Checking, Ad$4.0 State LGIP, $7.5 Bonds, County $36.2 LGIP, $16.8 32 Packet Pg. 144 1 6.5.a INVESTMENT PORTFOLIO SUMMARY Annual Interest Income $600,000 — $500,000 $423,816 $445,194 $400,000 $335,926 $300,000 $ 200,000 $163,214 $100,000 $57,334 74 830 $- L_A 1 2012 2013 2015 2016 2017 Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) 6 Month Treasury Rate (Benchmark) City Blended Rate 1.4 % jAugust 12%1.g08.8).60ON).�Sep Oct Nov Dec Jan Feb March April May June July Maturity Distribution and Rate of Return $20,000,000 2.50% $15,000,000 2.00% 1.50% $10, 000,000 1.00% $ 5,000, 000 0.50% $- 0.00% 0-6 Mo 6-12 M o 12-18 M o 18-24 M o 24-30 M o 30-36 M o 36-42 M o 42-48 M o 48-54 M o 54-60 M o 33 I Packet Pg. 145 6.5.a GENERAL FUND OVERVIEW FUND BALANCES CHANGE IN FUND BALANCES GENERAL FUND & SUBFUNDS ---- ACTUAL ---- ---- ACTUAL ---- 12/31 /2016 6/30/2017 8/31 /2017 Q2 YTD 001-General Fund $ 9,841,719 $ 10,447,721 $ 8,422,037 $ 4,618,977 $ (1,419,68 �F 009-Leoff-Medical Ins. Reserve 540,254 539,113 484,939 84,881 (55,31t 00. 011-Risk Management Fund 963,026 891,891 894,559 4,964 m (68,46-1 W 012-Contingency Reserve Fund 5,367,841 5,408,995 5,420,859 29,729 53,01 ; 2 U 014-Historic Preservation Gift Fund 7,647 7,726 7,755 43 102 016-Building Maintenance 98,436 240,505 229,671 (11,639) c 131,40. ii Total General Fund & Subfunds $ 16,818,922 $ 17,535,951 $ 15,459,819 $ 4,726,955 $ (1,359,10, c 0 0 N r N 7 General Fund & Subfunds Q 20 0 0 $17.54 $16.82 Q' a� $15.46 16 76 v 12 i c f° c ii 8 c 0 4 r N 7 Q Dec 2016 June 2017 Aug 2017 c m E t R r r Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 34 Packet Pg. 146 I 6.5.a I GOVERNMENTAL FUNDS OVERVIEW CHANGE IN FUND FUND BALANCES BALANCES GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- FUNDS 12/31 /2016 6/30/2017 8/31 /2017 Q2 YTD General Fund & Subfunds $ 16,818,922 $ 17,535,951 $ 15,459,819 $ 4,726,955 $ (1,359,10, Special Revenue 8,664,435 8,720,198 9,705,161 (475,692) 1,040,72E Debt Service 20,262 3,812 3,812 (16,450) (16,45( o Total Governmental Funds $ 25,503,619 $ 26,259,960 $ 25,168,793 $ 4,234,813 $ (334,82( Q' m U c c ii 21 Governmental Fund Balances -By Fund Group Governmental Fund t 20 $17.54 $16.82 16 — �12 0 8 21 Balances - Combined O 0 30 r $25.50 $26.26 3 $25.17 Q $15.46 General 24 — Fund & p Subfunds O' a) 76 --0--Special 0 18 U Revenue IN 0 c 8.72 u- 12 >+ Debt c Service O 6 — N O O Q r $0.02 $0.00 $0.00 d Dec 2016 June 2017 Aug 2017 Dec 2016 June 2017 Aug 2017 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 Packet Pg. 147 1 SPECIAL REVENUE FUNDS OVERVIEW I 6.5.a I GOVERNMENTAL SPECIAL REVENUE FUND BALANCES ---- ACTUAL ---- CHANGE IN FUND BALANCES ACTUAL 104 - Drug Enforcement Fund $ 34,632 $ 45,175 $ 17,425 $ (481) $ 111 -Street Fund 790,428 1,019,696 1,009,543 267,271 112- Combined Street Const/Improve 91,959 (847,858) (63,584) (1,164,569) 117 - Municipal Arts Acquis. Fund 493,080 504,784 491,616 4,099 118 - Memorial Street Tree 18,101 18,288 18,357 101 120 - Hotel/Motel Tax Revenue Fund 94,468 91,599 102,833 (12,418) 121 - Employee Parking Permit Fund 63,704 75,223 75,567 1,623 122 -Youth Scholarship Fund 14,931 14,873 14,526 85 123 -Tourism Promotional Fund/Arts 84,371 87,326 85,100 554 125 - Real Estate Tax 2,259,949 2,475,580 2,523,261 282,813 126 - Real Estate Excise Tax 1 1,977,485 2,652,104 2,816,676 404,308 127 - Gifts Catalog Fund 263,544 263,003 264,257 (24,026) 129 - Special Projects Fund 38,782 39,184 39,330 216 130 - Cemetery Maintenance/Improvement 142,339 189,250 185,427 27,192 132-Parks Construction Fund 1,185,146 935,231 968,092 (261,438) 136 - Parks Trust Fund 153,793 155,387 155,964 857 137 - Cemetery Maintenance Trust Fund 901,173 922,598 928,422 10,102 138 - Sister City Commission 6,415 8,457 9,335 281 140 - Business Improvement Disrict 1 50,137 70,294 63,014 1 (12,262) Total Special Revenue 1 $ 8,664,435 $ 8,720,198 $ 9,705,161 1 $ (475,692) $ 15 12 c 9 0 6 3 $8.66 Dec 2016 Special Revenue Funds $9.71 $8.72 June 2017 Aug 2017 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. (17,207 219,115 (155,542 (1,464 256 �. 8,366 o 11,863 m (404 729 'U 263,312 839,191 LL 712 >+ 547 c 43,089 0 (217,053 2,171 c 27,249 r 2,920 12,877 1,040,726 Q 0 a a� 76 U c c� c ii t c 0 r N 7 0 Q r c m E t R r r Q 36 Packet Pg. 148 6.5.a ENTERPRISE FUNDS OVERVIEW FUND BALANCES CHANGE IN FUND ENTERPRISE ---- ACTUAL ---- ---- ACTUAL ---- FUNDS 12/31/2016 6/30/2017 8/31/2017 Q2 YTD 421 -Water Utility Fund $ 17,869,639 $ 18,261,772 $ 18,076,160 $ (166,824) $ 206,52, 422 -Storm Utility Fund 10,246,573 10,561,621 10,979,052 (145,655) 732,48( 423 - Sewer/WWTP Utility Fund 42,695,395 42,858,543 42,917,384 (479,094) 221,98t 0 424 - Bond Reserve Fund 843,960 843,963 843,964 2 Q- m 411 -Combined Utility Operation - 78,885 102,862 36,734 102,86. 0 Total Enterprise Funds $ 71,655,567 $ 72,604,784 $ 72,919,422 $ (754,837) $ 1,263,85! Z O c ii 21 t c 0 0 N r N 7 Enterprise and Agency Fund Balances as of August 31, 2017 3 a 45,000,000 $42,917,384 O 40,000,000 Q- a� 35,000,000 30,000,000 R v c ca 25,000,000 I.L 20,000,000 >, t 15,000,000 10,979,052 c 0 10,000,000 5,000,000 $102,862 $843,964 r N $239,797 0) 0 �� O Q Combined Utility Water Storm Sewer/WWTP Bond Reserve Firemen's Pension r Fund m E t v cv r r Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 37 Packet Pg. 149 SUMMARY OVERVIEW I 6.5.a I CITY-WIDE Governmental Funds Enterprise Funds Internal Services Fund Agency Funds Total City-wide Total FUND BALANCES ACTUAL CHANGE IN FUND BALANCES ---- ACTUAL ---- $ 25,503,619 $ 26,259,960 $ 25,168,793 $ 4,234,813 $ 71,655,567 72,604,784 72,919,422 (754,837) 8,311,631 8,306,440 8,465,589 (43,767) 224,696 251,143 239,797 45,235 $105,695,513 $107,422,327 $106,793,601 $ 3,481,443 $ (334,82( 1,263,85! 153,95f 15,10' o rL 1 ,098,08( IX c c ii Governmental Fund Balances (Excluding General Fund) as of August 31, 2017 Drug Enforcement Fund $17,425 Street Fund 1 $1,009,543 Combined Street Const/Improve Fund $(63,584) Municipal Arts Acquis. Fund $491,616 Memorial Street Fund $18,357 Hotel/Motel Tax Revenue Fund $102,833 Employee Parking Permit Fund $75,567 Youth Scholarship Fund $14,526 Tourism Promotional Fund/Arts $85,100 Real Estate Excise Tax 2 $2,523,261 01 Real Estate Excise Tax 1, Parks Acq Gifts Catalog Fund $26 ,257 $ ,816,676 Special Projects Fund $39,330 Cemetery Maintenance/Improvement $185,4 7 Parks Construction Fund $968,092 Parks Trust Fund $155,9 4 Cemetery Maintenance Trust Fund 928,422 Sister City Commission $9,335 Business Improvement District $63,014 L.I.D. Fund Control $3,812 $500,000 $- $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. qq 000 I Q 38 Packet Pg. 150 INTERNAL SERVICE FUNDS OVERVIEW I 6.5.a I INTERNAL SERVICE FUNDS 511 - Equipment Rental Fund 512 -Technology Rental Fund Total Internal Service Funds 10,000,000 8,000,000 6,000, 000 4,000, 000 2,000, 000 FUND BALANCES ---- ACTUAL ---- 12/31 /2016 6/30/2017 8/31 /2017 $ 8,311,631 $ 8,181,060 $ 8,300,526 $ - 125,380 165,063 $ 8,311,631 $ 8,306,440 $ 8,465,589 1 $ Internal Service Fund Balances $8,311,631 $8,181,060 $8,300,526 CHANGE IN FUND BALANCES ---- ACTUAL ---- Q2 YTD o (122,170) $ (11,10! Q. 78,402 165,06: 2 U c (43,767) $ 153,951 ii 21 t c 0 0 N 0 a� 0 Q 0 a a� 76 v c ■ 511- Equipment Rental Fund f° c ■ 512-Technology Rental Fund LL j, t c 0 r N 7 7 G� Dec 2016 June 2017 Aug 2017 r Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 39 Packet Pg. 151 6.6 City Council Agenda Item Meeting Date: 10/17/2017 Permit Software System Professional Services Agreement (PSA) and Budget Approval Staff Lead: Rob Chave / Brian Tuley Department: Planning Division Preparer: Rob Chave Background/History The City's current permit tracking system is PermitTrax by Bitco Software. This system has been used by the City since 2006. Staff Recommendation Approve the contract documents (Exhibits 1 and 2) and budget allocations as itemized below. Narrative Edmonds has been using its current system, Bitco/PermitTrax, for a little over 10 years. In general, it has worked well and has given us the ability to electronically track permits and inspections. However, the company is still quite small and is largely maintained and enhanced by one person, the owner. We have significant concerns about being able to move forward to fully link our permit system to an online portal, integrate electronic plan review and submittal, and further expand our existing system to take advantage of new technologies. A significant shortcoming of the existing system is its lack of full intregration with our GIS land records, and this will not change going forward. Given our overall concerns for the future, we believe that this is the time to invest in new technology - especially given the historically high revenues we have been experiencing these last few years. Edmonds has always looked to invest in technology to improve efficiency and service, and this is an opportunity that arises now. To pursue this course of action, we obtained a budget commitment from the City Council for $250,000 (spread over 2017-2018) and issued a request for proposals for a new permit system. We received 7 proposals and narrowed that to 3 finalists for demonstrations/presentations. After the presentations, we narrowed the preferred vendors to 2, Accela and Superion/TRAKiT, for further review and negotiation, including reference checks with jurisdictions in our region. We did not receive a response to the RFP from our current system vendor, Bitco Software. We therefore compared the respondents' capabilities to our current PermitTrax system, treating it as a "no action" alternative. Accelo: Accela references did not check out well. The local user group includes, among others, King County, Seattle, and Tacoma. They have had issues with support, installation, and cost. King County has been working with Accela for over 7 years without a fully operating system (not entirely Accela's fault, given Packet Pg. 152 6.6 King County's process complexities, but Accela has not been up to the task). Tacoma saw a massive increase in annual support costs after their initial contract expired, and King County saw the same. Another City, Marysville, moved from Accela to Trackit because Accela's costs were becoming excessive. Given our own experience with Accela's legislative management software (MinuteTraq), the reported support and installation problems echo what we experienced during the MinuteTraq installation and roll -out. For example, Accela never successfully completed the conversion of our past board/commission meetings and agenda items. Combined with the identified cost issues we have decided not to pursue the Accela system for our permitting solution. Superion/TRAKiT. This system is used by a number of cities in our region, including Sammamish, Shoreline, Bellingham, Kirkland, Issaquah, and Marysville. They appear to have had success installing and running the system. It interfaces with our finance (Eden), document management (Laserfische) and GIS systems, and provides a web portal front-end for customers. They will also include an interface to the State's business license system at no additional cost. Their total discounts offered to us have brought the product into our price range if we add a relatively small increment to our project budget (see below). Ongoing support and maintenance costs appear to have been stable for other customers (as opposed to Accela's, which have substantially increased over time). This is particularly true for the in-house hosting option, which is our choice for implementation. The in-house hosting solution will provide more control over our data and avoid the cost risk with having an outside vendor controlling that part of the system. Cost: As proposed by the vendor, the cost to obtain and install the TRAKiT system would be: License fees $ 110,580 Services $189,340 Total $ 299,920 Ongoing maintenance is $ 38,800 per year. The quote above includes a discount of $ 91,420 ($83,420 in license fees and $8,000 in services) off their normal price for the system. There is an additional item that they did not include in their price quote which we will in fact need - an interface that would enable us to use a credit card machine at the public counter to pay for permits. This is a significant efficiency item, as otherwise we would have to enter all credit card information manually after enabling another system to actually run the credit card through a service to verify the charge. The cost of adding this interface is $7,500 one-time plus $1,400 in setup costs, with an annual maintenance add of $1,500. The City is also responsible for reimbursing Superion's travel costs. The rules governing these costs are spelled out in the contract documents, and are estimated to be about $10,000. This is itemized in the summary below. In addition to the software and service costs identified above, implementation of a new permit system will require enhancements to our IT infrastructure. The Superion / TRAKiT solution runs as virtual machines within the Edmonds VMWare virtual environment. Hosting the system on premise requires 4 high power servers. This hardware upgrade increases RAM to accommodate the new virtual machines and provides redundancy across the server farm. In this way, if one physical server fails, the virtual Packet Pg. 153 6.6 servers can be run on one of the other two physical servers in City Hall. This provides improved reliability and stability for what has become a critical part of the City's IT infrastructure. To summarize, all costs to implement the new system are: VENDOR/SYSTEM: Superion/TRAKiT TOTAL COST OF SYSTEM SOFTWARE AND SERVICES: $ 308,820 TOTAL COST OF SERVER ENHANCEMENTS: $34,700 TOTAL ESTIMATED COST OF TRAVEL REIMBURSEMENTS: $10,000 TOTAL COST OF ANNUAL MAINTENANCE: $ 40,300* * The maintenance cost will need to be added into the 2018 budget, although the net increase would only be $24,300 since $16,000 is already budgeted for annual Bitco/PermitTrax maintenance. Since Council had already approved a budget of $250,000 for the new permit system, the total additional amount needed is $353,520 - $250,000 = $103,520. This would be a one-time cost. As already noted, ongoing costs for maintenance will total an additional $24,300. The additional $103,520 will need to be in the form of an additional budget allocation. Given that we already have $125,000 budgeted for 2017 with an additional $125,000 in 2018, most of the additional $103,520 ($103,520 - $34,700 = $68,820) could be allocated from the 2018 budget. However, we will need to have the Council's approval in order to go forward with contracting with Superion for the TRAKiT system. The hardware costs ($34,700) will need to take place in 2017 so that the system installation and configuration services can begin. The contract and services documents from Superion are attached. These have been approved -as -to - form by the City Attorney's office. Attachments: Exhibit 1: Order form and contract for TRAKiT permit software Exhibit 2: Superion Statement of Work for TRAKiT permit software Packet Pg. 154 6.6.a ORDER By the signatures of their duly authorized representatives below, the Superion entity identified below and the customer identified below ("Customer"), intending to be legally bound, agree to all of the provisions of this Order, and agree that this Order represents a separate contract between such Superion entity and Customer, effective upon the latest date shown on the signature page below. ("Order Execution Date"). This Order incorporates and is governed by all of the terms of the Superion Standard Terms and Conditions attached hereto as Exhibit A ("SST') as if the Superion entity was "Superion" and Customer was "Customer" thereunder. Capitalized terms not defined in this Order have the meaning given them in the SST. The terms and conditions contained in this Order, including prices, will be honored as set forth herein, provided the Order is fully executed and delivered by November 28, 2017. Superion, LLC 1000 Business Center Dr. Lake Mary, FL 32746 City of Edmonds, WA 121 5`h Avenue North Edmonds, WA 98020 By: By: Print Name: Print Name: Print Title: Print Title: Date Signed: Date Signed: CUSTOMER # SUPERION ORDER # 00028888 Packet Pg. 155 6.6.a SOLUTION AND RELATED INFORMATION 1. SOLUTION: Superion TRAKiT Community 2. INITIAL TERM: [Perpetual] 3. SCOPE OF USE: a. DESIGNATED LOCATION(s): 121 5tn Avenue North, Edmonds, WA 98020 b. NUMBER OF NAMED AUTHORIZED USERS: 25 Concurrent User licenses of the Solution purchased by Customer and installed on unlimited workstations. c. REGION: UNITED STATES 4. LICENSE AND INITIAL SUPPORT FEES: See Project Cost Supplement Software Notes: 1. Interfaces are interfaces only. Customer is responsible for obtaining the applicable software, hardware and system software from the appropriate third party vendor. 2. Support for the Initial Support Term is provided at no charge. The Support Fee in the table above represents the support fee for the first Renewal Support Term and is payable only if Customer elects to extend the term through the first Renewal Support Term as provided for in Section 9.3 of the SST. 3. . 5. SUPPORT TERM: a. INITIAL SUPPORT TERM: 12 months from the Order Execution Date. b. RENEWAL SUPPORT TERM(S): Additional one year renewal periods commencing upon the expiration of the Initial Support Term (or anniversary thereof). 6. SERVICES: See Protect Cost Supplement Services Notes: 1. This price is a "not to exceed" amount based on the Services selected by Customer at the time of the execution of this Agreement. The amount listed above will change if additional services are necessitated by changes to the scope of the project, or if Customer chooses additional services, software, or hardware following the execution of this Agreement, or if Customer otherwise fails to cooperate with SunGard Public Sector and/or perform its responsibilities as reasonably required through the course of the project. 2. Travel and living expenses are additional and will be billed monthly as Superion renders the services. 7. PAYMENT TERMS: License Fee: 100% on the Execution Date Annual Support Fees: Support Fees are due thirty (30) days prior to the commencement of the Renewal Support Term for which such fees are being remitted. Project Management, Technical Services, and Consulting: Due as incurred monthly Installation: On invoice, upon completion Training Fees: Due as incurred monthly Packet Pg. 156 6.6.a Custom Development Fees: 50% on the Execution Date; 50% due upon invoice, upon completion Travel and Living Expenses: Travel and living expenses are in addition to the prices quoted above and will be invoiced as incurred and shall be governed by the Superion Corporate Travel Expense Guidelines attached hereto. APPLICABLE TAXES ARE NOT INCLUDED IN THE PROJECT COST SUPPLEMENT, AND, IF APPLICABLE, WILL BE ADDED TO THE AMOUNT IN THE PAYMENT INVOICE(S) BEING SENT SEPARATELY TO CUSTOMER. 8. ADDRESSES: a. CUSTOMER ADDRESS FOR INVOICES b. CUSTOMER ADDRESS FOR NOTICES 121 5t" Avenue North, Edmonds, WA 98020 121 5t" Avenue North, Edmonds, WA 98020 c. CUSTOMER ADDRESS FOR SOFTWARE SHIPMENT: 121 5t" Avenue North, Edmonds, WA 98020 d. SUPERION'S ADDRESS FOR NOTICES: Superion, LLC. Attn: Legal Counsel 1000 Business Center Drive Lake Mary, FL 32746 9. LIABILITY CAP: The greater of ten thousand US dollars ($10,000) or the License Fee actually paid by Customer to Superion under this Order 10. SPECIFIED CONFIGURATION: Host(s) or client server configuration(s) and/or combinations of host(s) and client server configuration(s) within the United States of America for which Superion supports the Solution. Customer acknowledges that certain Solutions software may require specific host or client configurations. Customer, as soon as reasonably practicable, will provide a detailed written description of the specified configuration so that Superion can confirm that it is a configuration on which Superion supports use of the Solution. 11. OTHER TERMS APPLICABLE TO THIS ORDER: • PROJECT COST SUPPLEMENT • SUPPORT SUPPLEMENT • SUPERION TRAVEL EXPENSE GUIDELINES • SUPERION STANDARD TERMS — EXHIBIT A • SCOPE OF WORK - EXHIBIT B Packet Pg. 157 6.6.a PROJECT COST SUPPLEMENT Quote Date 0 U. C 17 11/28 SC-00028888 08Y28120/2017 License Fees Community Development Product Code Product Name TRAK-CC-ETRAK eTRAKiT Credit Card API TRAK-CCMMDEV-UL TRAKiT9 Community Development Suite User License TRAK-ENFLIB TRAKiT Enforcement Library TRAK-ETRAKIT eTRAKiT Citizen Portal TRAK-GISSTD TRAKiT GIS Standard Engine TRAK-IT-CODE iTRAKiT Code TRAK-IT-INSPECT iTRAKiT Inspect TRAK-LF-IF TRAKiT Laserfiche API TRAK-PLNLIB TRAKiT Plan Correction Library TRAK-PMTLIB TRAKiT Permit Form Library Professional Services Community Development Quantity 1 25 1 1 1 1 1 1 1 1 Totals: Ext Price 5,000-00 112,500.00 1,000,00 20,000.00 12,500.00 12,500.00 12,500.00 15,000.00 1,000-00 2,000.00 $194,000.00 Maintenance 1, 000-00 22,500.00 200-00 4,000.00 2,500.00 2,500-00 2,500-00 3,000-00 200,00 400-00 $38,800.00 Product Code Product Name Proj Mgmt Installatlon Tech Svcs Training Impl Svcs Consulting Development Total Services TRAK-ADWTR TRAKiT9 AdministratorlReport Writing Training Ext Price: - - - 3.840.00 - - - 3,840.00 TRAK-CC-ETRAK eTRAKiT Credit Card API Ext Price: - 1,750-00 - - - - - 1,750-00 TRAK-ENFLIB TRAKiT Enforcement Library Ext Price: - - - - - - 1,600.00 1,600-00. TRAK-ETRAKIT-L3 eTRAKiT Citizen Portal Configuration Ext Price: 160.00 1.750-00 12.800.00 520,00 3.000.00 18.030,00 Packago-1.3Premium TRAK,GISSTD-S TRAKiT CIS Standard Engine Services Ext Pf1Pe: - - 17,600.00 320.00 - - - 17.920-00 . TRAK-GTUR GeoTRAK Update Routine Ext Pam: 3,200.00 6,000-00 9,200.00 TRAK•IT•IS iTRAKiT Services Ext Price: - - 8,000.00 640.00 - - - 8,640-00: TRAK-LF-IF-8 TRAKiT Laserticha API Semces Ext Price: - - 4,000.00 - - - 4,000.00 TRAK-PLNLIB TRAKiT Ran Correction Library Ext Price: - - 1.600.00 1,600-00 : TRAK PMTLIB TRAKiT Permit Form Library Ext Price: - - - - - - 1,600.00 %600-00 Community Development Product Code Product Name Proj Mgmt Installation Tech Svcs Training Impl Svcs Consulting Development Total Services TRAK-CD-1.1 TRAKIT9 Community Development Initiation-1-7 Ext Price: - %400-00 9.600.00 - 11,000.00 TRAK-CD-D-1 TRAKiT9Community Development Discovery- -1 Ext Price: 5,440-00 640.00 - 9.000.00 - 1500.00 TRAK•CD•C-1 TRAKiTSCommunity Development Ext Price: - - - - - 24,000.00 - 24,0D0.00 Configuration-1-1 TRAK-CD-7.1 TRAKi79Community Development Testing•L1 Ext Price: 11,200.00 - - 5,120.00 - 16.000-00 - 32.320.00 TRAK-CD-EG-1 TRAKiT9Community Development Educe lion & Cx Ext Prioe: 3,840.00 - - 5,120.00 - 3.200-00 - 12,160.00 Live-L1 Totals: ......... .... $23,640,00 $4,900,00 $42.400,00 $16,000,00 $61,800.00 $13,800,00 $162,740.00 Services Product Coda Product Name Proj Mgmt Installation Tech Svcs Training Impl Svcs Consulting Development Total Services PS -CD Custom Development: WA State Licensing Board Ext Price: 8,000.00 8,000.00 Interface for Contractor Licensing Verification PS -CV Legacy Data Conversion: Permit Trax from Bilco Ext Price: 12.000,00 12,000.00 (Contacts, Permits. Project records) High Level Esfiamte PS -CV Land Data Converslom County Assessor & GIS Ext Price: 7.000.00 7,000.00 Data PS -ID Finance Interface: Tyler Eden (via standard end Ext Price: 7,600.00 7.600.00 of day batch export) Totals: - $34,600.0D $34,60D.00 Product & Services License Fees: $194,000.00 Professional Services: $197,340.00 Subtotal: $391,340.00 Discounts License Fee Discount: $83,420.00 Professional Services Discount: $8.000.00 Product S Services Totals Net License Fees: $110,580.00 Net Professional Services: $189.340.00 Total: $299,920.OQ� Maintenance: S38.800.00 Packet Pg. 158 6.6.a PROJECT COST SUPPLEMENT CONTINUED License Fees Community Development Product Code Product Name Quantity Ext Price Maintenance TRAK-CC-IF TRAKiT Credit Card Reader Interface 1 7,500.00 1,500.00 Totals: $7,500.00 $1,500.00 Professional Services Community Development Product Code Product Name Proj Mgmt Installation Tech Svcs Training Impl Svcs Consulting Development Total Services TRAK-CC-IF TRAKiT Credit Card Reader Interface Ext Price: - 1,400.00 - - - - - 1,400.00 Totals: $1,400.00 $1,400.00 Product & Services License Fees: $7,500.00 Professional Services: $1,400.00 Subtotal: $8,900.00 Discounts License Fee Discount: $3,225.00 Product & Services Totals Net License Fees: $4,275.00 Net Professional Services: $1,400.00 Total: $5,675.00 Maintenance: $1,500.00 Comments: The City of Edmonds, WA has identified the TRAKiT Credit Card Reader API for over the counter credit care payments with TRAKiT to be purchased within 1 year of contract execution. The same licensing discount has been applied to this product. Packet Pg. 159 6.6.a SUPPORT SUPPLEMENT 1. Superion shall provide to Customer, during Superion's support hours as set forth in the Support Standards below ("Support Hours"), telephone assistance regarding Customer's proper and authorized use of a new edition of a Solution or Custom Modification (the "Release"), as applicable. Superion shall provide to Customer, during the Support Hours, commercially reasonable efforts in solving Errors reported by Customer in accordance with this Order. Customer shall provide to Superion reasonably detailed documentation and explanation, together with underlying data, to substantiate any Error and to assist Superion in its efforts to diagnose, reproduce and correct the Error. These support services shall be provided by Superion at Customer location(s) if and when Superion and Customer agree that on -site services are necessary to diagnose or resolve the problem. If a reported Error did not, in fact, exist or was not attributable to a defect in the Solution or an act or omission of Superion, then Customer shall pay for Superion's investigation and related services at Superion's standard professional services rates. Customer must provide Superion with such facilities, equipment and support as are reasonably necessary for Superion to perform its obligations under this Order, including remote access to the Specified Configuration. 3. Customer shall promptly install and/or use any Release provided by Superion to avoid or mitigate a performance problem or infringement claim. All modifications, revisions and updates to the Solution shall be furnished by means of new Releases of the Solution and shall be accompanied by updates to the Documentation whenever Superion determines, in its sole discretion, that such updates are necessary. 4. Support Surcharge Imposed In Certain Instances: At the commencement of any Renewal Support Term where Customer is operating on a Solution version that is more than two (2) general release versions behind the then -current release for any Solution, Superion will assess a ten percent (10%) surcharge over and above the support fee for that Renewal Support Term, with such surcharge to be imposed on a prorated basis for the portion of the Renewal Support Term that Customer remains on a general release version that is more than two (2) releases behind the then -current release of the Solution in question. Once Customer is using a release that is no more than two (2) general release versions behind the then -current release, the support surcharge will be removed on a prospective basis, as of the date that Customer is using the release that is no more than two (2) general release versions behind the then -current release. Packet Pg. 160 6.6.a Support Standards Support Hours: Hours During Which Superion's Telephone Support Will be Available to Customer in Connection with the Provision of Maintenance: Unless otherwise noted in the Order as to Support Type, support hours are Monday through Friday, 8:00 A.M. to 5:00 P.M. Customer's Local Time within the continental United States, excluding holidays ("5x9"). II. Targeted Response Times. "Notification" means a communication to Superion's help desk by means of: (i) Superion's web helpline; (ii) the placement of a telephone call; or (iii) the sending of an e-mail, in each case, in accordance with Superion's then -current policies and procedures for submitting such communications. With respect to Superion's support obligations, Superion will use diligent, commercially reasonable efforts to respond to Notifications from Customer relating to the Solution or Custom Modifications identified in the Order in accordance with the following guidelines with the time period to be measured beginning with the first applicable Superion "Telephone Support" hour occurring after Superion's receipt of the Notification: Priority Description Response Goal* Resolution Goal* Urgent A support issue shall be considered Urgent Superion has a Although resolution 1 when it produces a Total System Failure; stated goal to times vary meaning Superion's Solution/Custom respond within 60 depending on the Modification is not performing a process that minutes of the exact issue and has caused a complete work stoppage. issue being customer reported and have environment, a resolution plan Superion has a within 24 hours. stated goal to resolve an urgent Critical A support issue shall be considered Critical Superion has a 2 when a critical failure in operations occurs; stated goal to issue within 24 meaning Superion's Solution/Custom respond within two hours or provide a Modification is not performing a critical hours of the issue resolution plan with process and prevents the continuation of being reported. urgent issues within basic operations. Critical problems do not 24 hours of the have a workaround. This classification does issue being not apply to intermittent problems. reported. A resolution plan Non- A support issue shall be considered Non- Superion has a Critical Critical when a non -critical failure in stated goal to 3 operations occurs; meaning Superion's respond within four details the steps Solution/Custom Modification is not hours of the issue necessary to performing non -critical processes, but the being reported. understand and system is still usable for its intended purpose possibly resolve the or there is a workaround. issue. Minor A support issue will be considered Minor Superion has a 4 when the issue causes minor disruptions in stated goal to the way tasks are performed, but does not respond within 24 affect workflow or operations. This may hours of the issue include cosmetic issues, general questions, being reported. and how to use certain features of the system. * Measured from the moment a Case number is created. As used herein a "Case number" is created when a) Superion's support representative has been directly contacted by Customer either by phone, email, in person, or through Superion's online support portal, and b) when Superion's support representative assigns a case number and conveys that case number to the Customer. Customer must provide remote access to its facility using a Superion approved remote access client so that Superion can perform the support obligations and/or services under this Order,- and will provide appropriate security access and accounts for Superion staff and each session participant. Packet Pg. 161 6.6.a SUPERION TRAVEL EXPENSE GUIDELINES Superion will adhere to the following guidelines when incurring travel expenses: All arrangements for travel are to be made through the Superion Corporate Travel Agent unless other arrangements have been made with the Customer and are documented in writing. AIR TRAVEL — Superion will use the least expensive class of service available with a minimum of seven (7) day, maximum of thirty (30) day, advance purchase. Upon request, Superion shall provide the travel itinerary as the receipt for reimbursement of the airfare and any fees. Fees not listed on the itinerary will require a receipt for reimbursement. Trips fewer than 250 miles round are considered local. Unless a flight has been otherwise approved by the Customer, Customer will reimburse the current IRS approved mileage rate for all local trips. LODGING —Superion will use the most reasonable accommodations possible, dependent on the city. All food items, movies, and phone/internet charges are not reimbursable. RENTAL CAR — Compact or Intermediate cars will be required unless there are three or more Superion employees sharing the car in which case the use of a full size car is authorized. Gas is reimbursable however, pre -paid gas purchases will not be authorized and all rental cars are to be returned with a full tank of gas. Upon request, receipts for car rental and gas purchases will be submitted to Customer. Superion shall decline all rental car insurance offered by the car rental agency as staff members will be covered under the Superion auto insurance policy. Fines for traffic violations are not reimbursable expenses. OTHER TRANSPORTATION — Superion staff members are expected to use the most economical means for traveling to and from the airport (Airport bus, hotel shuttle service). Airport taxi or mileage for the employee's personal vehicle (per IRS mileage guidelines) are reimbursable if necessary. Upon request, receipt(s) for the taxi will be submitted to Customer. Proof of mileage may be required and may be documented by a readily available electronic mapping service. The mileage rate will be the then -current IRS mileage guideline rate (subject to change with any change in IRS guidelines). OTHER BUSINESS EXPENSES — Parking at the airport is reimbursable. Tolls to and from the airport and while traveling at the client site are reimbursable. Tipping on cab fare exceeding 15% is not reimbursable. Porter tips are reimbursable, not exceeding $1.00 per bag. Laundry is reimbursable when travel includes a weekend day or Company Holiday and the hotel stay is four nights or more. Laundry charges must be incurred during the trip and the limit is one shirt and one pair of pants/skirt per day. With the exception of tips, receipts shall be provided to Customer upon request for all of the aforementioned items. MEALS — Standard per Diem. Subject to change due to cost of living. Packet Pg. 162 6.6.a EXHIBIT A SUPERION STANDARD TERMS These Superion Standard Terms ("SST") may be incorporated into one or more orders referencing these SST (each, an "Order") Each Order, together with these SST, shall form a separate agreement (this "Agreement"), by and between the Person identified on the Order ("Customer") and the Superion Company identified on the Order ("Superion"), applicable to the proprietary solution identified on the Order (the "Solution"), as such Solution may be modified, revised and updated from time to time. Only the Customer and Superion entities that execute the Order will be liable for the obligations under that Order. Each Order will be effective upon the latest date shown on the signature page of the Order ("Order Execution Date") 1. Scope. Customer may use the Solution only in the ordinary course of Customer's internal business operations for the benefit of Customer and only in accordance with the terms on the Order, the Documentation, this Agreement, including the Scope of Use. Customer shall be liable for any breach of the terms of this Agreement by any persons given access to the Solution by Customer. 2. Specified Configuration. Customer shall, at its expense, procure and maintain the computer hardware, systems software and other items required for use of, or access to, the Solution, including those described in the Order and Documentation (the "Specified Configuration") and for updating the Specified Configuration in accordance with Superion's published updates. If not yet completed, Customer shall complete its procurement and installation of the Specified Configuration prior to the scheduled start of implementation. Customer shall devote all equipment, facilities, personnel and other resources reasonably necessary to begin using the Solution in production on a timely basis as contemplated by this Agreement and satisfy any Customer requirements necessary for Superion to complete the professional services described in Section 6. Superion is not responsible for any delays or additional fees and costs associated with Customer's failure to timely perform its obligations under this Section 2. 3. Payments. 3.1 Fees. Customer shall pay to Superion the fees stated in the Order, in accordance with the payment terms stated on the Order. Superion shall invoice all other fees, as and when incurred. All invoices shall be sent to Customer's address for invoices stated on the Order. Except as otherwise specified on the Order, Customer's payments shall be due within thirty (30) days after the invoice date. A late payment fee at the rate of 12% per year (or, if lower, the maximum rate permitted by applicable law) shall accrue on any amounts thirty (30) days past due and unpaid by Customer to Superion, except for Disputed Amounts. Superion may not increase the fees and charges payable under this Agreement, unless otherwise stated in this Agreement or in the Order. Except as provided in Section 4.2(c), all fees and other amounts paid by Customer under this Agreement are non-refundable. 3.2 Taxes. The fees and other amounts payable by Customer to Superion under this Agreement do not include any taxes, duties, levies, fees or similar charges of any jurisdiction ("Taxes") that may be assessed or imposed in connection with the transactions contemplated by this Agreement, excluding only taxes based upon Superion's net income. Customer shall directly pay any such Taxes assessed against it, and Customer shall promptly reimburse Superion for any such Taxes payable or collectable by Superion. 3.3 Certain Remedies for Non-payment. If Customer fails to pay to Superion, within ten (10) days after Superion makes written demand therefor, any past -due amount payable under this Agreement (including any applicable late payment fee) that is not a Disputed Amount, in addition to all other rights and remedies which Superion may have, Superion may, in its sole discretion and with further notice to Customer stating the suspension date, suspend performance of any or all of its obligations under this Agreement (other than Section 5). Superion shall have no liability for Customer's use of the Solution until all such past -due amounts and any applicable reinstatement fees are paid in full. Warranties, Covenants and Limitations 4.1 Compliance with Laws. Superion shall comply with all laws, enactments, orders and regulations applicable to it as the provider of services under this Agreement. Customer shall comply with all laws, enactments, orders and regulations applicable to it as the recipient and user of services under this Agreement. 4.2 No Infringement. Superion shall indemnify and defend Customer against, any third -party claim asserting that the Solution, as and when made available to Customer by Superion and when properly used for the purpose and in the manner specifically authorized by this Agreement, infringes upon (i) any patent issued as of the date of this Agreement by a country that is a signatory to the Paris Convention, (ii) any copyright of any country that is a member of the Berne Convention as of the date of this Agreement, or (iii) any trade secret or other proprietary right of any Person (collectively, 1P Rights"). Superion shall have no obligation under this Section 4.2 unless Customer promptly gives notice to Superion within ten (10) days after the date Customer first receives notice of the applicable infringement claim (provided that later notice shall relieve Superion of its liability and obligations under this Section 4.2 only to the extent that Superion is prejudiced by such later notice) and allows Superion to have sole control of the defense or settlement of the claim. Customer may monitor any such litigation or proceeding at its expense, using counsel of its choosing. The remedies provided in this Section 4.2 are the sole remedies for a claim of infringement or misappropriation hereunder. If any applicable infringement claim is initiated, or in Superion's sole opinion is likely to be initiated, Superion may at its option and expense: Packet Pg. 163 6.6.a (a) modify or replace all or the allegedly infringing part of the Solution so that it is no longer allegedly infringing, provided that the functionality does not change in any material adverse respect; or (b) procure for Customer the right to continue using the allegedly infringing part of the Solution; or (c) remove all or the allegedly infringing part of the Solution, and (i) if Customer has paid a one-time upfront initial license fee for the applicable Solution, refund to Customer the corresponding portion of the license fee paid by Customer to Superion for the applicable Solution, less a reasonable rental charge equal to one - sixtieth (1/60) of the initial license fee for each month of use following the Order Execution Date, or (ii) if Customer is paying for the use of the Solution on a recurring basis, refund to Customer the corresponding portion of the unused recurring fee(s) paid by Customer to Superion with respect to the applicable Solution, and in each such case this Agreement shall terminate with respect to the Solution or part thereof removed. 4.3 Harmful Code. Using a recent version of a reputable virus -checking product (to the extent commercially available), Superion will check the Solution, as well as any systems used to deliver the Solution, for any viruses, worms or similar harmful code ('Harmful Code") and will use commercially reasonable efforts to eliminate any such Harmful Code that Superion discovers. 4.4 Exclusion for Unauthorized Actions. Superion is not liable under any provision of this Agreement for any performance problem, claim of infringement or other matter to the extent attributable to any unauthorized or improper use or modification of the Solution by or on behalf of Customer, any unauthorized combination of the Solution with other software or services (other than as specified in the Specified Configuration), any use of any version of the Solution other than the Supported Release, a failure to subscribe to support services if then offered for the Solution, any Third -Party Hardware or Third -Party Services, and Third -Party Software or Open Source Software (except as set forth in Sections 4.10 and 4.12), any wrongful act or omission by Customer, its Affiliates or its customers or any breach of this Agreement by Customer. 4.5 Force Majeure. Neither party shall be liable for, nor shall either party be considered in breach of this Agreement due to, any failure to perform its obligations under this Agreement (other than its payment obligations, which shall be suspended only for so long as the force majeure event renders Customer unable by any means to transmit payments when due hereunder) as a result of a cause beyond its control, including any act of God or a public enemy or terrorist, act of any military, civil or regulatory authority, change in any law or regulation, fire, flood, earthquake, storm or other like event, theft or criminal misconduct by unrelated third parties, disruption or outage of communications (including the Internet or other networked environment), power or other utility, unavailability of supplies or any other cause, whether similar or dissimilar to any of the foregoing, which could not have been prevented by the non -performing party with reasonable care. 4.6 Disclaimer. EXCEPT AS STATED IN SECTIONS 4, 6.5 AND 9.55, THE SOLUTION, DOCUMENTATION AND SERVICES ARE PROVIDED "AS IS," AND ALL OTHER REPRESENTATIONS, WARRANTIES, TERMS OR CONDITIONS, ORAL OR WRITTEN, EXPRESS OR IMPLIED, ARISING FROM COURSE OF DEALING, COURSE OF PERFORMANCE, USAGE OF TRADE, QUALITY OF INFORMATION, QUIET ENJOYMENT OR OTHERWISE (INCLUDING IMPLIED WARRANTIES, TERMS OR CONDITIONS OF MERCHANTABILITY, SATISFACTORY QUALITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INTERFERENCE, OR NON - INFRINGEMENT) ARE, TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, EXCLUDED FROM THIS AGREEMENT. 4.7 Limitations Cap. EACH PARTY'S TOTAL LIABILITY UNDER THIS AGREEMENT SHALL UNDER NO CIRCUMSTANCES EXCEED THE LIABILITY CAP. 4.8 Consequential Damage Exclusion. UNDER NO CIRCUMSTANCES SHALL EITHER PARTY (OR ANY OF ITS AFFILIATES PROVIDING OR RECEIVING THE SOLUTION, SERVICES OR OTHER SOFTWARE UNDER THIS AGREEMENT) BE LIABLE TO THE OTHER OR ANY OTHER PERSON FOR LOSSES OR DAMAGES WHICH FALL INTO ANY OF THE FOLLOWING CATEGORIES: (a) LOST REVENUES, (b) LOST PROFITS, (c) LOSS OF BUSINESS, (d) TRADING LOSSES, (e) INACCURATE DISTRIBUTIONS OR (f) ANY INCIDENTAL, INDIRECT, EXEMPLARY, CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES OF ANY KIND, INCLUDING ANY OF THE FOREGOING LOSSES OR DAMAGES RESULTING FROM CUSTOMER'S USE OF THE SOLUTION OR SERVICES PROVIDED HEREUNDER, OR ARISING FROM ANY BREACH OF THIS AGREEMENT OR ANY TERMINATION OF THIS AGREEMENT, WHETHER SUCH LIABILITY IS ASSERTED ON THE BASIS OF CONTRACT, TORT (INCLUDING NEGLIGENCE OR STRICT LIABILITY) OR OTHERWISE AND WHETHER OR NOT FORESEEABLE, EVEN IF THE RELEVANT PARTY HAS BEEN ADVISED OR WAS AWARE OF THE POSSIBILITY OF SUCH LOSS OR DAMAGES. FOR PURPOSES OF CLARIFICATION, THE FOLLOWING SHALL BE DEEMED "DIRECT DAMAGES" AS BETWEEN CUSTOMER AND SUPERION FOR THE PURPOSES OF THIS AGREEMENT (i) ANY AND ALL DAMAGES, INCLUDING CONSEQUENTIAL AND SIMILAR DAMAGES, AWARDED TO A THIRD PARTY FOR WHICH INDEMNIFICATION IS PROVIDED BY A PARTY UNDER SECTION 4.2; (ii) CUSTOMER'S OUT-OF-POCKET COSTS TO NOTIFY AFFECTED PERSONS AND/OR PAY FOR CREDIT MONITORING SERVICES FOR SUCH PERSONS FOR A ONE-YEAR PERIOD INCURRED AS A RESULT OF SUPERION'S BREACH OF SECTION 5. 4.9 Exceptions. THE LIMITATIONS AND EXCLUSIONS SET FORTH IN SECTIONS 4.7 AND 4.8 SHALL NOT APPLY TO: (a) BREACHES OF THE SCOPE OF USE; (b) FAILURE TO PAY FEES WHEN DUE; (c) DAMAGES CAUSED BY EITHER PARTY'S FRAUD OR WILLFUL MISCONDUCT; (d) A PARTY'S LIABILITY FOR DEATH OR PERSONAL INJURY DUE TO THAT PARTY'S NEGLIGENCE; OR (e) A PARTY'S LIABILITY FOR DAMAGES TO THE EXTENT THAT SUCH LIMITATION OR EXCLUSION IS NOT PERMITTED BY APPLICABLE LAW. THE LIMITATIONS SET FORTH IN SECTION 4.7 DO NOT APPLY TO CLAIMS FOR WHICH INDEMNIFICATION IS PROVIDED BY A PARTY UNDER SECTION 4.2. 4.10 Third -Party Software. To facilitate Customer's access and use of the Third -Party Software, the licensor(s) of Packet Pg. 164 6.6.a such Third -Party Software have agreed to allow Superion to provide the Third -Party Software to Customer subject to the following additional conditions: (i) the Third -Party Software shall be used only in conjunction with any permissible use of the Solution specifically authorized in this Agreement, and (ii) the Third -Party Software shall be used only in accordance with licensor's terms and conditions and documentation for the Third -Party Software which, unless otherwise included in a specific Supplement to the Order, shall be provided to Customer with the receipt of such Third -Party Software. Superion shall use reasonable efforts to provide Customer the benefit of all indemnities and warranties granted to Superion by the licensor(s) of the Third -Party Software, to the extent possible without additional cost to Superion, as and if permitted by Superion's agreement with the licensor of the Third -Party Software, and to the extent such warranties and indemnities pertain to Customer's use of the Third -Party Software hereunder. In the event of any defect in any Third - Party Software (in the form delivered by Superion and when properly used for the purpose and in the manner specifically authorized by this Agreement), Superion will use commercially reasonable efforts to replace or correct the Third -Party Software without charge. If Superion complies with this provision, it shall face no further liability with respect to any defect in any Third -Party Software. Unless as otherwise provided in a specific Supplement to the Order, or as provided in the licensor's terms and conditions, Superion shall provide Level 1 support of the Third -Party Software. For purposes herein, Level 1 Support shall mean: 1) Taking the first support call from Customer and qualifying the call priority, or if an existing case, obtaining case information; 2) Gathering information about the case, defining and describing the problem, and determining if the Third Party Software is the cause of the problem. Analyze problem symptoms, attempt to find root cause if appropriate and document result of such attempts. Determining if the problem is a known Third -Party Software problem by accessing third party online support resources; and 3) If it is determined to be a Third -Party Software problem, contacting the Third -Party Software technical support. For new cases, opening a case and selecting a priority. For existing cases, providing the case number and information gathered to the Third -Party Software support engineer. 4.11 Third -Party Hardware and Third -Party Services. Customer is hereby advised that the third party, and not Superion, assumes all responsibility for and liability in connection with the Third -Party Hardware and Third -Party Services, and is solely responsible for delivering the Third - Party Hardware and Third -Party Services to Customer. Superion is not authorized to make any representations or warranties that are binding upon the third party or to engage in any other acts that are binding upon the third party, excepting specifically that Superion is authorized to represent the fees for the Third -Party Hardware or Third -Party Services as the same is provided for in the Order and to accept payment of such amounts from Customer on behalf of the third party. 4.12 Open Source Software Components. The Solution may be provided with or included Open Source Software, including that Open Source Software identified in the Documentation or on the support services website for the Solution. The Open Source Software is licensed under the terms of the open source license that accompanies or is made available with such Open Source Software, including via a website designated by Superion. Nothing in this Agreement limits Customer's rights under, or grants Customer rights that supersede, the terms and conditions of any applicable license for such Open Source Software. Open Source Software shall not be deemed to be part of the Solution under this Agreement and Superion shall have no liability relating to such Open Source Software; provided, however, that Superion shall be responsible for fixing Errors caused by the Open Source Software to the same extent as Superion's ongoing support obligations as set forth in Section 8.5 and 9.33 of this Agreement. 4.13 Open Negotiation. Customer and Superion have freely and openly negotiated this Agreement, including the pricing, with the knowledge that the liability of the parties is to be limited in accordance with the provisions of this Agreement. 4.14 Title and Risk of Loss. In no event will Superion be deemed to have taken title or any similar right or interest in or of any Third -Party Software or Third -Party Hardware in the chain of distribution to Customer, and title, risk of loss, and/or such similar right or interest in or to the Third -Party Software or Third -Party Hardware will be deemed to vest in Customer either at the point of delivery to carrier for shipment or as otherwise provided for in the licensor's terms and conditions. 4.15 Disclaimer. Except as may be provided in Section 4.10 above, Customer agrees and understands that SUPERION MAKES NO WARRANTIES WHATSOEVER, EXPRESSED OR IMPLIED, WITH REGARD TO THE THIRD -PARTY PRODUCTS. ALL WARRANTIES (IF ANY) ARE PROVIDED TO CUSTOMER BY THE LICENSORS, MANUFACTURERS OR PROVIDERS OF SUCH THIRD - PARTY PRODUCTS. SUPERION EXPLICITLY DISCLAIMS ALL WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. EXCEPT FOR ITS OBLIGATION TO REMIT PAYMENT RECEIVED FROM CUSTOMER TO THE THIRD PARTY PURSUANT TO THIS AGREEMENT, SUPERION WILL HAVE NO LIABILITY WHATSOEVER IN CONNECTION WITH THE THIRD -PARTY PRODUCTS. 4.16 Other Limitations. The warranties made by Superion in this Agreement, and the obligations of Superion under this Agreement, run only to Customer and not to its Affiliates, its customers or any other Persons. Under no circumstances shall any Affiliate or customer of Customer or any other Person be considered a third -party beneficiary of this Agreement or otherwise entitled to any rights or remedies under this Agreement (including any right to be consulted in connection with any variation or rescission of the Agreement agreed between Superion and Customer), even if such Affiliates, customers or other Persons are provided access to the Solution or data maintained in the Solution via the Internet or other networked environment. Except to the extent Packet Pg. 165 6.6.a specified in an Order, Superion shall not be deemed Customer's official record keeper for regulatory or other purposes and shall have no obligation to retain any records or data on Customer's behalf after termination or expiration of this Agreement. 5. Confidentiality, Security, Ownership and Use Restrictions. 5.1 Confidentiality. The party receiving Confidential Information ("Receiving Party") of the other ("Disclosing Party") shall not, and shall cause its Authorized Recipients not to, use Confidential Information for any purpose except as necessary to implement, perform or enforce this Agreement. Receiving Party will use the same reasonable efforts to: (a) protect the Confidential Information of Disclosing Party as it uses to protect its own proprietary information and data. Prior to disclosing the Confidential Information to its Authorized Recipients, Receiving Party shall inform them of the confidential nature of the Confidential Information and require them to abide by the terms of this Agreement. Receiving Party will promptly notify Disclosing Party if Receiving Party discovers any improper use or disclosure of Confidential Information and will promptly commence all reasonable efforts to investigate and correct the causes of such improper use or disclosure. If Receiving Party believes the Confidential Information must be disclosed under applicable law, Receiving Party may do so provided that, to the extent permitted by law, the other party is given a reasonable opportunity to contest such disclosure or obtain a protective order. 5.2 Security (a) Superion will implement commercially reasonable administrative, technical and physical safeguards designed to: (i) ensure the security and confidentiality of Customer Data; (ii) protect against any anticipated threats or hazards to the security or integrity of Customer Data; and (iii) protect against unauthorized access to or use of Customer Data. Superion will review and test such safeguards on no less than an annual basis. (b) If Customer makes the Solution or data maintained by the Solution accessible through the Internet or other networked environment, Customer shall be solely responsible for all aspects of Internet use, and shall maintain, in connection with the operation or use of the Solution, adequate technical and procedural access controls and system security requirements and devices, necessary for data privacy, confidentiality, integrity, authorization, authentication and non -repudiation and virus detection and eradication. (c) To the extent that Third -Party Users are permitted to have access to the Solution, Customer shall maintain agreements with such Third Party Users that adequately protect the confidentiality and intellectual property rights of Superion in the Solution and Documentation, and disclaim any liability or responsibility of Superion with respect to such Third Party Users. 5.3 Personal Data. If Superion processes or otherwise has access to any personal data or personal information on Customer's behalf when performing Superion's obligations under this Agreement, then: (i) Customer shall be the data controller (where "data controller" means an entity which alone or jointly with others determines purposes for which and the manner in which any personal data are, or are to be, processed) and Superion shall be a data processor (where "data processor" means an entity which processes the data only on behalf of the data controller and not for any purposes of its own); (ii) Customer shall ensure that it has obtained all necessary consents and it is entitled to transfer the relevant personal data or personal information to Superion so that Superion may lawfully use, process and transfer the personal data and personal information in accordance with this Agreement on Customer's behalf, which may include Superion processing and transferring the relevant personal data or personal information outside the country where Customer and the Authorized Users are located in order for Superion to provide the Solution and perform its other obligations under this Agreement; and (iii) Superion shall process the personal data and personal information only in accordance with any lawful and reasonable instructions given by Customer from time to time as set out in and in accordance with the terms of this Agreement; and (iv) each party shall take appropriate technical and organizational measures against unauthorized or unlawful processing of the personal data and personal information or its accidental loss, destruction or damage so that, having regard to the state of technological development and the cost of implementing any measures, the measures taken ensure a level of security appropriate to the harm that might result from such unauthorized or unlawful processing or accidental loss, destruction or damage in relation to the personal data and personal information and the nature of the personal data and personal information being protected. If necessary, the parties will cooperate to document these measures taken. 5.4 SG Solution Details. The SG Solution Details are trade secrets and proprietary property of Superion or its licensors, having great commercial value to Superion or its licensors. Title to all SG Solution Details and all related intellectual property and other ownership rights shall be and remain exclusively with Superion or its licensors, even with respect to such items that were created by Superion specifically for or on behalf of Customer. Superion and its Affiliates may freely use Feedback without attribution or the need for Superion, its Affiliates or any third party to pay Customer or any third party any royalties or other fees of any kind. This Agreement is not an agreement of sale, and no intellectual property or other ownership rights to any SG Solution Details are transferred to Customer by virtue of this Agreement. All copies of SG Solution Details in Customer's possession shall be deemed to be on loan to Customer during the term of this Agreement. 5.5 Use Restrictions. Except to the extent specifically authorized by this Agreement, Customer shall not, shall not attempt to, and shall not permit any other Person under its reasonable control to: (a) use any SG Solution Detail for any purpose, at any location or in any manner not specifically authorized by this Agreement; (b) make or retain any Copy of any SG Solution Detail; (c) create or recreate the source code for the Solution, or re -engineer, reverse engineer, decompile or disassemble the Solution except to the extent specifically permitted by applicable law; (d) modify, adapt, translate or create derivative works based upon the Solution or Documentation, or combine or merge any part of the Solution or Documentation with or into any other software or documentation except to the extent specifically permitted by applicable law; (e) refer to, disclose or otherwise use any SG Packet Pg. 166 6.6.a Solution Detail as part of any effort either (i) to develop a program having any functional attributes, visual expressions or other features similar to those of the Solution or (ii) to compete with Superion; (f) remove, erase or tamper with any copyright or other proprietary notice printed or stamped on, affixed to, or encoded or recorded in any SG Solution Detail, or fail to preserve all copyright and other proprietary notices in any Copy of any SG Solution Detail made by Customer; (g) sell, market, license, sublicense, distribute or otherwise grant to any Person, including any outsourcer, vendor, sub- contractor, consultant or partner, any right to use any SG Solution Detail or allow such other Person to use or have access to any SG Solution Detail, whether on Customer's behalf or otherwise; or (h) use the Solution to conduct any type of application service provider, service bureau or time- sharing operation or to provide remote processing, network processing, network telecommunications or similar services to any Person, whether on a fee basis or otherwise. 5.6 Notice and Remedy of Breaches. Each party shall promptly give notice to the other of any actual or suspected breach by it of any of the provisions of this Section 5, whether or not intentional, and the breaching party shall, at its expense, take all steps reasonably requested by the other party to prevent or remedy the breach. 5.7 Enforcement. Each party acknowledges that any breach of any of the provisions of this Section 5 may result in irreparable injury to the other for which money damages would not adequately compensate. If there is a breach, then the injured party shall be entitled, in addition to all other rights and remedies which it may have, to have a decree of specific performance or an injunction issued by any competent court, requiring the breach to be cured or enjoining all Persons involved from continuing the breach. Professional Services. 6.1 Professional Services. An Order may identify certain Professional Services. . 6.2 Professional Services Fees. Customer shall pay to Superion the professional services fees stated on the Order. In each case where professional services fees are not specified on the Order, then the fees for such services shall be based upon Superion's then standard professional services fee rates. 6.3 Expense Reimbursements. Customer shall reimburse Superion for reasonable travel, living and other out- of-pocket expenses incurred by Superion personnel in connection with all services, including, but not limited to, Professional Services and maintenance and support rendered by Superion. Reimbursable expenses shall be incurred by Superion personnel in accordance with Superion's then current per diem travel expense guidelines, a copy of which will be included in the Order. Superion shall invoice Customer for reimbursement of these expenses on a monthly basis, as incurred. 6.4 Cooperation and Access to Facilities, Data and Employees. To the extent reasonably necessary for Superion to perform its obligations under this Agreement, Customer shall provide to Superion access to Customer's location site, equipment, data and employees, and shall otherwise cooperate with Superion in its performance hereunder, all as reasonably necessary for Superion to perform its obligations under this Agreement. 6.5 Professional Services Warranty. Superion warrants to Customer that Professional Services will be performed in a good and workmanlike manner by qualified personnel, subject to Section 6.4. Superion shall have no liability under this Section 6.5 unless, within thirty (30) days after the actual date of the particular Professional Services, Superion receives notice from Customer describing the breach of this warranty, together with adequate supporting documentation and data. Upon receipt of any such notice, Superion's only obligation under this Section 6.5 is to remedy the breach and reperform the particular Professional Services affected as soon as reasonably practical at no additional charge. 6.6 Compliance with Customer Policies. While Superion personnel are performing services at Customer's site, Superion will ensure that such personnel comply with Customer's reasonable security procedures and site policies that are generally applicable to Customer's other suppliers providing similar services and that have been provided to Superion in writing and in advance. Customer shall promptly reimburse Superion for any out-of-pocket costs incurred in complying with such procedures and policies. 6.7 Contributed Material. In the process of Superion's performing Professional Services, Customer may, from time to time, provide Superion with designs, plans, or specifications, improvements, works or other material for inclusion in, or making modifications to, the Solution, the Documentation or any other deliverables ("Contributed Material"). Customer grants to Superion a nonexclusive, irrevocable, perpetual, transferable right, without the payment of any royalties or other compensation of any kind and without the right of attribution, for Superion, Superion's Affiliates and Superion's licensees to make, use, sell and create derivative works of the Contributed Material. 7. Term and Termination. 7.1 Order Term. The Order may state an initial term for the use of the Solution ("Initial Term") and may state renewal terms (each a "Renewal Term"). "Order Term" means the Initial Term together with any Renewal Terms. 7.2 Termination. Either party may terminate this Agreement by giving notice of termination to the other party if the other party breaches any of its material obligations (other than Customer's failure to pay Support Fees during a Renewal Support Term) under this Agreement and does not cure the breach within thirty (30) days after receiving notice describing the breach in reasonable detail. 7.3 Effect of Termination. The provisions of Sections 3, 4, 5, 7.3 and 10 shall survive any termination of this Agreement, whether under this Section 7 or otherwise. Customer shall be liable for all payments due to Superion for the period ending on the date of termination. Upon a termination of this Agreement, whether under this Section 7 or otherwise, or upon the expiration or termination of an Order Term, Customer shall: (i) discontinue all use of the affected Solution and Documentation, (ii) promptly return to Superion all copies of the affected Solution and Documentation and any other affected SG Solution Details then in Customer's possession; and (iii) give notice to Superion certifying that all copies of such items have been permanently deleted. 8. Terms Applicable To SaaS, ASP and Hosting. The following provisions in this Section 8 apply solely to Packet Pg. 167 6.6.a Hosting Services and to Orders for and ASP Solution or SaaS Solution. 8.1 Saas, ASP and Hosting. Superion shall provide the Hosting Services and/or access to the ASP Solution or SaaS solution, as described and for the term specified on the Order. 8.2 Passwords and Solution Access. If Superion provides Customer or its Authorized Users with unique access codes to access the Solution (each, a "Password"), Customer shall hold any such Passwords in strict confidence and shall not assign, share, misuse or abuse the Passwords or attempt to render ineffective the password protection of the Solution. If Customer suspects or learns that a Password is being used to gain unauthorized access to the Solution, Customer will immediately notify Superion so that it can change, or assist Customer in changing, the applicable Password. To the extent the Solution is within Superion's network, Superion may suspend access to the Solution without advance notice if Superion reasonably believes the Solution is being used or accessed in an unauthorized, illegal or disruptive manner, provided that Superion will promptly notify Customer of any such event. 8.3 Customer Data. (a) Customer shall supply, or cause to be supplied, all Customer Supplied Data. Customer shall transmit the Customer Supplied Data to Superion by communications link or in another manner described on the Order. As between Superion and Customer, Customer shall be responsible for ensuring that the Customer Supplied Data is Accurate and complete. Customer represents and warrant to Superion that Customer has the full legal right for Customer and Superion, its affiliates and agents to use the Customer Supplied Data for processing hereunder. (b) Within thirty (30) days after termination of Hosting Services or of an Order for an ASP Solution or SaaS Solution, Customer shall give Superion an instruction notice regarding the disposition of any tapes, data, files and other property belonging to Customer and then in Superion's possession. To the extent practicable and at Customer's expense after receipt of such notice, Superion shall use commercially reasonable efforts to comply with the notice, including converting the data on the Solution to machine-readable form. Superion may retain such property until Superion receives all payments due to Superion under that Order. If Customer fails to give that notice within thirty (30) days after such termination, then Superion may dispose of such property in a commercially reasonable manner. (c) In order to improve Superion's product and service offerings for its customers, Superion may maintain a database of information residing on the Solution. Superion and its affiliates may use and distribute such data in an aggregated and de -identified format, including as a part of the development, distribution and licensing of any Superion product or service offering. 8.4 Regulatory Access. To the extent permitted by law, each party will notify the other promptly of any formal request by an authorized governmental agency or regulator to examine Customer Data or other records, if any, regarding Customer that are maintained in Superion facilities under this Agreement. Customer will reimburse Superion for the reasonable out-of-pocket costs Superion incurs, and for time spent, in making such Customer Data or other records, if any, available for examination and audit by the governmental agency or regulatory authority that has jurisdiction over Customer's business. 8.5 Support. Superion shall provide to Customer the ongoing support services as described in the Order. 8.6 Data Backup and Disaster Recovery. If the Solution maintains a database then, unless otherwise stated on the Order: (a) Superion shall provide an electronic backup of the Customer Data accordance with the backup cycle defined in the Order (and if no backup cycle is defined, at reasonable intervals); and (b) Superion shall maintain a disaster recovery plan which includes a procedure for the restoration of Customer's production environment at an alternate facility in the event of a disaster. Superion's disaster recovery plan shall be tested at least once each calendar year. 8.7 Interruption to Solution. From time to time, Superion shall be entitled (at its discretion, without incurring liability for so doing) to interrupt the Solution to: (i) perform repairs and other maintenance and install enhancements on Superion's equipment, software and/or other systems that are required for the provision of the Solution, or (ii) make adjustments to its infrastructure (including, for example, in relation to resources shared by its other customers) and thereby cause a disruption in the provision of the Solution. Except in the case of emergency repairs, maintenance or adjustments, Superion will (a) give Customer reasonable prior notice of the interruption; (b) limit such interruptions to outside of Superion's normal business hours; and (c) use commercially reasonable efforts to minimize the impact of the interruption. 8.8 Harmful Code. Using a recent version of a reputable virus -checking product (to the extent commercially available), Customer will check the Specified Configuration for Harmful Code and ensure no Harmful Code is introduced by its end users or from its systems into any systems used in the Solution and will use commercially reasonable efforts to eliminate any such Harmful Code that either Customer or Superion discovers. 8.9 Volume Increases. Customer shall give notice to Superion whenever Customer intends to materially increase the volume of data to be processed on the Solution. Any such increase that results in an increase beyond the Scope of Use requires an additional executed Order and the payment of additional fees. 9. Terms Applicable to Software Licenses. The following provisions in this Section 9 apply solely to an Order that provides the right for Customer to install the Solution at the facility identified on the Order. 9.1 Grant. Except as otherwise provided in an Order, Superion grants to Customer a non -transferable, non - Packet Pg. 168 6.6.a exclusive, term license to use the Solution in accordance with this Agreement and the Scope of Use. The Solution shall be installed in object code form only at Customer's location(s) listed on the Order ("Designated Location(s)"). Customer may, subject to Section 10.4, use or access the Solution at or from Customer locations worldwide. Customer may change a Designated Location by giving prompt notice thereof to Superion. Customer may copy and use the Solution installed at the Designated Location for inactive back-up and disaster recovery purposes. Customer may copy the Documentation to the extent reasonably necessary for use of the Solution under this Agreement. 9.2 Initial Installation. Superion shall deliver to Customer the initial Copies of the Solution stated on the Order by supplying such initial Copies (a) by physical shipment, such as on a disc or other media, or (b) by electronic delivery, such as by posting it on Superion's network for downloading. Physical shipment is on F.O.B. terms, Superion's shipping point and electronic delivery is deemed effective at the time Superion provides Customer with access to download the Solution. The date of such delivery shall be referred to as the "Delivery Date." 9.3 Support. Beginning on the Order Execution Date and continuing for the duration of the initial support term set forth on the Order ("Initial Support Term"), Superion shall provide the ongoing support services described in that Order; and Customer shall pay to Superion support fees stated on such Order ("Support Fees"). Upon expiration of the Initial Support Term, the ongoing support services shall automatically renew and Customer shall be obligated to pay the Support Fees for additional annual support periods (each a "Renewal Support Term"), until the earlier of: (a) a party giving the other notice of its intent to terminate ongoing support services (in accordance with Section 10.1) at least sixty (60) days before the end of the Initial Support Term or Renewal Support Term, as applicable, provided that Superion shall not provide such notice of support termination if such termination would be effective prior to whichever is the later of (i) the fifth (5th) anniversary of the Order Execution Date; or (ii) the date which falls at the end of the period equal to two (2) times the Initial Support Term; or (b) termination of this Agreement. On an annual basis, Superion may increase the Support Fees payable. 9.4 Support Termination. Upon the effective date of termination of ongoing support services by either party or at any time when Customer has failed to pay Support Fees ("Support Termination Date"): (i) Superion shall discontinue providing all ongoing support services, including Superion's obligations under Section 9.3; (ii) any Superion warranties under this Agreement shall cease to apply for the period after the Support Termination Date; and (iii) Superion shall not be liable for Customer's use of the Solution after the Support Termination Date except for Superion's indemnification obligations for any third -party claims covered by Section 4.2 that arose prior to the Support Termination Date (but only to the extent such claim would not have been remedied by a Release made available by Superion after the Support Termination Date). 9.5 Software Warranty. Superion warrants to Customer that for a period of twelve (12) months from the Delivery Date, the Solution (as delivered to Customer by Superion and when properly used for the purpose and in the manner specifically authorized by this Agreement), will perform as described in the Documentation in all material respects. Superion's sole obligation and liability under this warranty is to comply with the provisions of Section 9.3 of this Agreement. 9.6 Remote Access of Installed Software. Provided that Superion performs such services in accordance with the confidentiality provisions of this Agreement, Customer shall permit Superion, at Superion's option, to remotely access the Solution installed at the Designated Location for the purpose of providing support services to Customer under Section 9.3 and otherwise implementing the purposes of this Agreement. In remotely accessing such Solution, Superion will comply with Customer's reasonable security procedures and company policies that have been provided to Superion in writing. Customer shall promptly reimburse Superion for any out-of-pocket costs incurred in complying with such procedures and policies. 9.7 Backup. Customer acknowledges that it is the best judge of the value and importance of the data held on Customer's systems and that Customer shall be solely responsible for maintaining secure and complete back-up copies of all data that Customer processes using the Solution, which data will be backed -up on not less than a daily basis and which will be readily available on machines controlled by Customer to facilitate the prompt restoration of such data in the event of any loss of or damage to it. Superion shall have no liability for any loss or damage caused by Customer's failure to maintain such backed -up copies. 9.8 Audit. At Superion's expense and upon written request with reasonable notice, Customer will permit Superion, its personnel or its outside auditors to enter the relevant Customer locations during normal business hours and audit the number of copies of the Solution and Documentation in Customer's possession and information pertaining to Customer's compliance with this Agreement. Such audits shall not occur more than once in any twelve (12) month period (unless Superion believes, in good faith, that there has been a breach of this Agreement by Customer) and shall be performed in a manner not to disrupt Customer's business and operations and will respect the confidentiality of Customer, its suppliers and customers. Customer will, in a timely manner, reasonably cooperate with the auditors and provide the auditors all assistance as they may reasonably request in connection with the audit. Customer may require auditors acting on behalf of Superion to execute reasonable confidentiality agreements and comply with Customer's reasonable security requirements, but the requirement will not apply to Superion's internal auditors otherwise bound by the confidentiality conditions of this Agreement. 10. Other Provisions. 10.1 Notices. All notices, consents and other communications under or regarding this Agreement shall be in writing and shall be deemed to have been received on the earlier of: (a) the date of actual receipt; (b) the third business day after being mailed by first class, certified or air mail or (c) the first business day after being sent by a reputable overnight delivery service. Any notice may be given by facsimile, or email if notice by one of the foregoing is provided Packet Pg. 169 6.6.a promptly thereafter. Customer's address for notices is stated on the Order. Superion's address for notices is stated on the Order. In the case of (i) any notice by Customer alleging a breach of this Agreement by Superion or (ii) a termination of this Agreement. Either party may change its address for notices by giving written notice of the new address to the other party. 10.2 Defined Terms. As used in this Agreement, the terms below (and their plural forms) have the following meanings: (a) "affiliate" whether capitalized or not, means, with respect to a specified Person, any Person which directly or indirectly controls, is controlled by, or is under common control with the specified Person as of the date of this Agreement, for as long as such relationship remains in effect. (b) "Authorized Recipient" means: (i) with respect to Customer, Customer, any Authorized User and any employee of a Customer contractor, provided that the contractor is not a competitor of Superion; and (ii) with respect to Superion, Superion, its foreign and domestic Affiliates and their respective contractors. (c) "Authorized User" means a Customer employee. (d) "Confidential Information" means all business or technical information disclosed by Disclosing Party to Receiving Party in connection with this Agreement. Confidential Information includes without limitation: (i) Customer Data and the details of Customer's computer operations; and (ii) the SG Solution Details. Confidential Information does not include information that: (aa) prior to the receipt thereof under this Agreement, had been developed independently by Receiving Party, or was lawfully known to Receiving Party, or had been lawfully received by Receiving Party from other sources, provided such other source did not receive it due to a breach of an agreement with Disclosing Party, and Receiving Party knew of such breach or ought to have reasonably known of such breach; (bb) is publicly known at or after the time either party first learns of such information, or generic information or knowledge which either party would have learned in the course of its work in the trade, business or industry; or (cc) subsequent to the receipt thereof under this Agreement; (1) is published by Disclosing Party or is disclosed generally by Disclosing Party to others without restriction on its use and disclosure; or (2) has been lawfully obtained by Receiving Party from other sources which Receiving Party reasonably believes lawfully came to possess it. (e) "copy" whether capitalized or not, means any paper, disk, tape, film, memory device or other material or object on or in which any words, object code, source code or other symbols are written, recorded or encoded, whether permanent or transitory. (f) "Customer Data" means data stored in, or processed by, the Solution; provided that aggregated data that is not personally identifiable data and not identifiable to Customer shall not be deemed Customer Data nor Customer's Confidential Information. (g) "Customer Supplied Data" means any information or data introduced into the Solution by or on behalf of Customer. (h) "Disputed Amount" means a good faith dispute by Customer of certain amounts invoiced under this Agreement. An amount will only constitute a Disputed Amount if (i) Customer has given notice of the dispute to Superion promptly after receiving the invoice and (ii) the notice explains Customer's position in reasonable detail. A disputed will not exist as to an invoice in its entirety merely because certain amounts on the invoice are Disputed Amounts. (i) Documentation" means the standard user documentation Superion provides for the Solution, as such Documentation may be updated from time to time. (j) "Error" means a failure of a Supported Release to perform in all material respects in accordance with the Documentation. (k) "Export Laws" means any laws, administrative regulations and executive orders of the U.S., the United Kingdom and any other jurisdiction where any SG Solution Details will be located or from where any SG Solution Details will be accessed under this Agreement relating to the control of imports and exports of commodities and technical data, use or remote use of software and related property or services, embargo of goods or services or registration of this Agreement including the Export Administration Regulations of the U.S. Department of Commerce and the regulations and executive orders administered by the Office of Foreign Asset Control of the U.S. Department of the Treasury. (1) "Feedback" means any suggestions or recommendations for improvements or modifications to the Solution made by or on behalf of Customer. (m) "including" whether capitalized or not, means including but not limited to. (n) "Liability Cap" means the greater of Fifty Thousand U.S. Dollars (US$50,000) or the amount identified on the Order as the liability cap, provided however that, if no amount is identified on the Order then the liability cap shall be Fifty Thousand U.S. Dollars (US$50,000). (o) "Open Source Software" means computer software made generally available at no charge by the copyright holder under a license which provides the right to modify and distribute the software to anyone for any purpose at no charge. (p) "person" whether capitalized or not, means any individual, sole proprietorship, joint venture, partnership, corporation, company, firm, bank, association, cooperative, trust, estate, government, governmental agency, regulatory authority or other entity of any nature. (q) "Professional Services" means installation, implementation, training or consulting services including custom modification programming, support services relating to custom modifications, on -site support services, assistance with data transfers, system restarts and reinstallations provided by Superion under this Agreement. (r) "Release" means a modification or update to the Solution, which Superion, in its sole discretion, incorporates into the Solution without requiring its then Packet Pg. 170 6.6.a existing client base to pay a separate fee (other than support fees). (s) "Scope of Use" means the Designated Computer(s), Designated Location(s), License Term, Platform, Business Purpose, Number of Trades, Number of Work Stations, Number of Developers, Number of Users, Volume Limit, Number of Production Databases, Number of Production Servers, and/or other restrictions or parameters as are stated in Section 5.5 or on the Order. Scope of Use shall not include the processing of any Acquired Business. Customer shall use the Solution in production to process Customer's business; provided that all increases in the Scope of Use require the execution of an amendment amending the Scope of Use. (t) "SG Solution Details" means any of the following: the Solution and Documentation, the object code and the source code for the Solution, the visual expressions, screen formats, report formats and other design features of the Solution, all ideas, methods, algorithms, formulae and concepts used in developing and/or incorporated into the Solution or Documentation, all future modifications, updates, Releases, improvements and enhancements of the Solution or Documentation, all derivative works (as such term is used in the U.S. copyright laws) based upon any of the foregoing and all copies of the foregoing. (u) "Supported Release" means, unless otherwise stated in the Order, the latest Release of the Solution that is generally available to Superion's client base. (v) "Third -Party Product" means Third -Party Software, Third Party Hardware, Third -Party Data or Third -Party Services. (w) "Third -Party Hardware" means that hardware specified as third party hardware on the Order. (x) "Third -Party Services" means those services specified as third party services on the Order. (y) "Third -Party Software" means the software specified as third -party software on the Order. (z) "Third -Party User" means any of Customer's customers, or their customers, to the extent such persons are provided access to the Solution or Third - Party Data hereunder. 10.3 Parties in Interest (a) This Agreement shall bind, benefit and be enforceable by and against Superion and Customer and, their respective permitted successors and assigns. (b) Customer shall not assign this Agreement or any of its rights hereunder, nor delegate any of its obligations hereunder, without Superion's prior written consent, except such consent shall not be required in the case of an assignment of this Agreement (but not of any individual rights or obligations hereunder) to (i) a purchaser of or successor to substantially all of Customer's business (unless such purchaser or successor is a software, data processing or computer services vendor that is a competitor of Superion, its parent company or any of its Affiliates) or (ii) an Affiliate of Customer, provided in the case of such an assignment, Customer guarantees the obligations of the assignee and the use of the Solution is not broadened beyond the Scope of Use. Any assignment by Customer in breach of this Section shall be void. Any express assignment of this Agreement, any change in control of Customer (or its Affiliate in the case of an assignment to that Affiliate under this Section 10.3(b) and any assignment by merger or otherwise by operation of law, shall constitute an assignment of this Agreement by Customer for purposes of this Section 0 (`Customer Assignment"). In the event of a Customer Assignment, or any acquisition of additional business by Customer, whether by asset acquisition, merger or otherwise by operation of law (collectively with the Customer Assignment, "Customer Additional Business Acquisition"), Customer shall give notice to Superion notifying Superion if Customer desires to use the Solution to process any additional business related to such Customer Additional Business Acquisition (`Acquired Business"). 10.4 Export Laws. Customer acknowledges that the SG Solution Details and the services provided by Superion hereunder and this Agreement are subject to the Export Laws. Customer shall not violate the Export Laws or otherwise export, re-export or use, directly or indirectly (including via remote access), any part of the Solution, Confidential Information or services in a manner, or to or for any person or entity, for which a license or other authorization is required under the Export Laws without first obtaining such license or authorization. 10.5 Relationship. The relationship between the parties created by this Agreement is that of independent contractors and not partners, joint venturers or agents. 10.6 Entire Understanding. This Agreement, which includes and incorporates the Order, and any other schedules, exhibits and addenda hereto states the entire understanding between the parties with respect to its subject matter, and supersedes all prior proposals, marketing materials, negotiations, representations (whether negligently or innocently made), agreements and other written or oral communications between the parties with respect to the subject matter of this Agreement. In the event of a conflict between the provisions of the SST and an Order incorporating the SST, the terms of such Order shall prevail. Any written, printed or other materials which Superion provides to Customer that are not included in the Documentation are provided on an "as is" basis, without warranty, and solely as an accommodation to Customer. In entering into this Agreement each party acknowledges and agrees that it has not relied on any express or implied representation, warranty, collateral contract or other assurance (whether negligently or innocently made), except those expressly set out in this Agreement. Each party waives all rights and remedies which, but for this Section 10.6, might otherwise be available to it in respect of any such representation (whether negligently or innocently made), warranty, collateral contract or other assurance. Nothing in this Agreement shall limit or exclude any liability for fraud or fraudulent misrepresentation. 10.7 Modification and Waiver. No modification of this Agreement, and no waiver of any breach of this Agreement, shall be effective unless in writing and signed by an Packet Pg. 171 6.6.a authorized representative of the party against whom enforcement is sought. This Agreement may not be modified or amended by electronic means without written agreement of the parties with respect to formats and protocols. No waiver of any breach of this Agreement, and no course of dealing between the parties, shall be construed as a waiver of any subsequent breach of this Agreement. 10.8 Severability, Heading and Counterparts. A determination that any provision of this Agreement is invalid or unenforceable shall not affect the other provisions of this Agreement. Section headings are for convenience of reference only and shall not affect the interpretation of this Agreement. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. 10.9 Personnel. Customer acknowledges that: (a) Superion expends substantial time and money, on an ongoing basis, to recruit and train its programmers, trainers, data processing, customer support and professional services team personnel ("Superion Personnel"); (b) Superion's business is highly competitive, is marketed throughout the United States, Europe and in many other locations worldwide, and requires long sales lead times often exceeding one (1) year; and (c) if Customer were to hire Superion Personnel, then Superion may suffer lost sales opportunities and would incur substantial time and money in hiring and training replacement(s) for those Superion Personnel. Accordingly, if Customer, directly or through one or more subsidiaries or other controlled entities, hires any Superion Personnel at any time when such Superion Personnel is employed or engaged by Superion or during the six (6) months after such employment or engagement ends, then Customer shall pay to Superion as liquidated damages (and not a penalty) an amount equal to twelve (12) months of such Superion Personnel's salary and other compensation (including bonus or commission payments) at the time of leaving his/her employment or engagement with Superion. For purposes of this provision, "hire" means to employ as an employee or to engage as an independent contractor, whether on a full-time, part-time or temporary basis. This provision will remain in effect during the term of this Agreement and for a period of one (1) year after expiration or termination of this Agreement. 10.10 Jurisdiction and Governing Law. This Agreement and any dispute or claim arising, directly or indirectly, out of or in connection with it or its subject matter or formation (including non -contractual disputes or claims) is governed by, and shall be construed and enforced in accordance with, the laws of the State of Florida excluding choice of law. Each party irrevocably (i) agrees that a County or Circuit Court in the Eighteenth Judicial Circuit, in and for Seminole County, Florida, or the United States District for the Middle District of Florida, shall have exclusive jurisdiction to settle any dispute, controversy or claim arising, directly or indirectly, out of or in connection with this Agreement, or the breach, termination or validity thereof (including non -contractual disputes or claims) and that such court shall be the proper venue therefor; (ii) waives the right to trial by jury, (iii) consents to service of process by first class certified mail, return receipt requested, postage prepaid, to the address at which the party is to receive notice and (iv) agrees that the prevailing party shall be entitled to recover its reasonable attorney's fees (including, if applicable, charges for in-house counsel), court costs and other legal expenses from the other party Packet Pg. 172 6.6.a SCOPE OF WORK EXHIBIT B a a c m E m m L Q c.i V/ 0 0 L E d L 3 0 r E L w L 3 0 N E L d Q E L W L E L 0 r t K W C d E t V R a+ a+ Q Packet Pg. 173 6.6.b Statement of Work TRAKiT Document prepared for: City of Edmonds, WA 10/4/17 SUPERION Y• � •f F':r: .. lJ f77 Ibg I Packet Pg. 174 6.6.b r,- �l- SUPERION 1. EXECUTIVE SUMMARY............................................................................................................................................4 1.1 INTRODUCTION............................................................................................................................................................. 4 2. PROJECT OVERVIEW................................................................................................................................................ 4 2.1 DELIVERY OVERVIEW.................................................................................................................................................. 4 2.2 DUTIES & RESPONSIBILITIES OF CUSTOMER..................................................................................................................... 4 3. SCOPE OVERVIEW................................................................................................................................................... 5 3.1 ORGANIZATIONAL SCOPE................................................................................................ ERROR! BOOKMARK NOT DEFINED. 3.2 TRAKIT SOFTWARE SCOPE.......................................................................................................................................... 6 3.3 DATA CONVERSION SCOPE........................................................................................................................................... 7 3.4 INTEGRATION SCOPE................................................................................................................................................... 8 3.5 MODIFICATION/ENHANCEMENTSCOPE..........................................................................................................................9 3.6 FORMS AND REPORTING SCOPE.................................................................................................................................. 10 3.7 INSTALLATION SERVICES SCOPE................................................................................................................................... 10 3.8 TRAINING, CONFIGURATION, AND TESTING SCOPE.......................................................................................................... 11 3.9 USER CATEGORY DEFINITIONS.............................................................................................................................. 13 4. STAGES AND MILESTONES..................................................................................................................................... 13 4.1 KICKOFF/REVIEW .................................................................................................................................................... 13 4.2 CONFIGURE............................................................................................................................................................. 14 4.3 TEST/INITIAL TRAINING............................................................................................................................................ 14 4.4 FINAL TRAINING/GO LIVE.........................................................................................................................................15 5. IMPLEMENTATION APPROACH............................................................................................................................. 17 5.1 DATA CONVERSION APPROACH................................................................................................................................... 17 5.2 INTERFACE APPROACH............................................................................................................................................... 18 5.3 REPORTS APPROACH................................................................................................................................................. 19 5.4 FORMS CREATION APPROACH..................................................................................................................................... 20 5.5 CONSULTING, CONFIGURATION, AND TESTING APPROACH................................................................................................ 21 5.6 TRAINING APPROACH AND KNOWLEDGE TRANSFER......................................................................................................... 21 6. PROJECT GOVERNANCE......................................................................................................................................... 23 PROJECTSTAFFING............................................................................................................................................................ 23 6.1 CUSTOMER OF CITY/COUNTY NAME STAFFING.............................................................................................................. 23 6.2 SUPERION STAFFING................................................................................................................................................. 24 7. PROJECT MANAGEMENT....................................................................................................................................... 25 7.1 PROJECT SCHEDULE.................................................................................................................................................. 25 7.2 AGENDAS............................................................................................................................................................... 25 7.3 STATUS MEETINGS................................................................................................................................................... 25 7.4 STATUS REPORTS..................................................................................................................................................... 26 7.5 ISSUES LOG............................................................................................................................................................. 26 7.6 DELIVERABLE AND MILESTONE APPROVAL.....................................................................................................................26 8. CHANGE REQUESTS AND CHANGES TO THIS SCOPE OF WORK.............................................................................. 28 9. IMPLEMENTATION SCHEDULE, TIMELINE, SCOPE CLARIFICATION & MISCELLANEOUS ITEMS ............................... 29 Statement of Work -City of Edmonds, WA 2 Confidential Packet Pg. 175 6.6.b r,- �1-SUPERION 9.1 IMPLEMENTATION SCHEDULE...................................................................................................................................... 29 9.2 FACILITY REQUIREMENTS........................................................................................................................................... 29 9.3 DISPUTE RESOLUTION PROCEDURES............................................................................................................................. 29 10. APPENDIX 1: PROJECT TIMELINE........................................................................................................................... 31 Statement of Work —City of Edmonds, WA Confidential Packet Pg. 176 6.6.b �A --SUPERION 1. Executive Summary 1.1 Introduction This document is the Statement of Work (SOW) for the implementation of Community Development software and related services only with respect to the Solution software expressly identified in the Order (the "Agreement") for City of Edmonds, WA (The "Customer"). Superion ("Superion") will provide implementation services identified in the Agreement as further described in this SOW to assist the Customer in implementing the TRAKiT Software Solution. The SOW is an attachment incorporated as part of the Agreement signed by Superion and the Customer, and all actions directed herein shall be performed in accordance with the aforementioned Agreement. The SOW is intended to be a planning and control document, not the detailed requirements or design of the solution. 2. Project Overview The project will go through the stages of Kick Off > Review > Configure > Test > Train > Go -Live and will have its own milestones as identified in Appendix 1. Throughout all stages, the Customer's main point of contact at Superion will be its Project Manager. Should the assigned project manager be unavailable, Superion will provide an experienced Project Manager in place. The Superion Project Manager will be responsible for the overall success on the Superion side, and will coordinate Superion resource tasks and schedule. As the Customer's primary contact, the Superion Project Manager will be present for all regularly scheduled status calls. He/she will defer to other Power User/ SME for data conversion, training, etc. Any issues will be escalated to the Superion Project Manager in the event that the Customer's needs are not being met. 2.1 Delivery Overview Data conversion from single land management database Create & Track Permits/Projects/Code Enforcement Cases/Citizen Incidents Automated and manual workflow Mobile inspection (iTRAKiT) Reports & letters Online web portal for permit visibility & inspection scheduling, including permit application or payment acceptance (eTRAKiT) - Integration with financial application 2.2 Duties & Responsibilities of Customer Customer will provide all information necessary for Superion to establish the software's configuration, including but not limited to: (1) Current valuation and fee structures; (2) Current Permit, Project, and Case type designations and categories; (3) Examples of all current reports used by the Customer relating to business process management; (4) Any exceptions to the typical business processes, or any special lifecycle requirements. Statement of Work —City of Edmonds, WA 4 Confidential Packet Pg. 177 6.6.b ��--SUPERION �l The Customer will provide Superion with access to Customer workstations, servers, and disk space for the purpose of Superion deploying the acquired Software. Customer workstations and servers must be compatible with software configurations requested by Superion. Superion may, at its discretion, provide a workstation to be deployed on the Customer's network for the purpose of demonstrating the configuration of the acquired Software. The Customer will ensure and provide staff who will be trained in use of Superion software will have sufficient basic knowledge of existing business processes and MS -Windows functions. Customer understands that timely completion of the Project is dependent in significant part upon the timely cooperation of Customer in providing information to Superion necessary to complete the project, including, but not limited to: (a) Data obtained from Customer's present system to be incorporated into the new Superion software; and (b) information relative to desired letters/reports to be incorporated into the Superion software. Should substantial changes occur that affects the negotiated project timeline, Superion will provide the Client with a Change Order for additional services to extend the project timeline. 3. Scope Overview The purpose of this project is to replace the Customer's current Community Development applications with a new completely integrated solution and to improve the Customer's existing administrative processes to take advantage of industry best practices that best leverage the TRAKiT application. The project scope is comprised of the Software and Services identified in the Agreement as further described throughout this SOW. Statement of Work —City of Edmonds, WA 5 Confidential Packet Pg. 178 6.6.b �A --SUPERION 3.1 TRAKiT Software Scope Superion will deliver computer software (TRAKiT) and database structures for SQL/Server database Provide TRAKiT modules for Community Development to enhance local government operations through flexibility in automating permitting, managing inspections, regulating land use, and tracking projects Deliverable: TRAKiT software modules to include: 1) GeoTRAK 2) AEC TRAK 3) PermitTRAK 4) ProjectTRAK 5) CodeTRAK 6) CRMTRAK Provide eTRAKiT modules for web -based Citizen/Contractor permit processing. Deliverable: Requires a separate web server hosting the ASP.NET pages to provide the following functions: 1) Includes one (1) standard Permit Form for online customers. Changes to permit form will incur an additional cost. 2) Request inspections as a Contractor or Citizen. 3) Review inspection, review, condition, fee statuses and updates. 4) Submit complaints. 5) Create user logins for citizens and/or contractor login. 6) Inspector login to change/input results. 7) Reviewer login to update review notes and status results. Provide iTRAKiT Inspect and iTRAKiT Code, and for field -ready iPad interface. Deliverable iTRAKiT module for iPad to provide the following functions: 1) Login as TRAKiT Inspector. 2) Complete and result scheduled PermitTRAK inspections from the field. 3) Utilize in off-line mode without internet connection (GIS will not update). 4) Provide access to Google Maps. 5) Calculate efficient route. 6) Upload photos from iPad, and view associated attachments (requires connection). Statement of Work —City of Edmonds, WA 6 Confidential Packet Pg. 179 6.6.b �A --SUPERION 3.2 Data Conversion Scope The following data from the Customer's legacy system has been identified as data needing to be converted to TRAKiT and is included in the services identified in the Agreement. During the project, further discussion and discovery will take place and the Customer may request that modifications to the data conversion services scope be performed by Superion. If the data conversion scope is requested to be modified by Customer, it will become the subject of a separately executed Change Order, which will describe changes in scope of work and payment of fees due for such modified hours/pricing. Superion has included conversion services and pricing in the Agreement for the conversion services outlined below. Deliverable: Electronic transfer (via FTP or email) of converted database; services to develop conversion software for translation; services to perform data conversion; services to install converted data; services to investigate and correct any errors uncovered during conversion balancing and/or system testing. Superion does not guarantee the quality of the source data received, but makes reasonable effort to convert all data in the original source that it is provided. Applies to: Land data from a single source, historical data in Superion Legacy Systems. o Assessor / GIS Connect o Permit Trax from Bitco includes Contacts, Permits, Project records Requirements and Notes: Customer will: (1) For GeoData/GIS Conversions: a. Client understands that TRAKiT integration relies on the agency's source data format remaining constant once conversion instructions are provided by the client. Any change to the TRAKiT GIS/GeoTRAK integration that is due to data format changes will be subject to a Change Order. (2) Customer to provide Superion all tables and files that are necessary for historical data conversion. (3) Customer to provide all necessary files and data to Superion within thirty (30) days of project commencement date. (4) Customer to sign off on Data Conversion Data Mapping Specification provided by Superion. a. While minor changes to this Specification are allowed through the testing period at no additional cost, Customer acknowledges that they will thoroughly review the specification document, and that the conversion mapping and methodology is correct to the best of Customer's knowledge. Minor changes include: i. Modifying translation logic for data sources that are included in this document; ii. Converting tables/fields that were previously thought to be unnecessary for conversion, provided those data sources are included in the Specification. b. Major changes will incur an additional cost. Major changes include: i. Requirements to convert additional data sources; ii. Modifications to structure of data sources, including field names or data types; Statement of Work —City of Edmonds, WA 7 Confidential Packet Pg. 180 6.6.b r,- �1-SUPERION iii. Changes requested after the deadline for issue submission; iv. Fundamental changes to conversion methodology as determined by Superion. (5) Customer will thoroughly test data converted by Superion after each delivery and report issues within the timeframes agreed in the Project Schedule. In the event that unplanned data conversion activities are required, then Superion and Customer will mutually agree on an appropriate change in project cost. 3.3 Integration Scope The Integrations with TRAKiT identified in the Agreement are as further described below. During the project, further discussion and discovery will take place and the Customer may request that Superion perform modifications to the integration services scope. If the integration scope is requested to be modified by Customer, it will become the subject of a separately executed Change Order, which will describe changes in scope of work and payment of fees due for such modified hours/pricing. Applies to: Deliver integration to Tyler Eden system. Deliverable Create a stored procedure/batch script routine to export financial details nightly from the TRAKiT system into the Tyler Eden financial system. A sample export routine with instructions must be provided to Superion within 30 days of contract execution. Applies to: Deliver integration to Laserfiche Document Management System. Deliverable: Real-time exchange of attachments moved from TRAKiT into Laserfiche's storage. Superion standard Laserfiche integration. Customer will ensure that the product/license is up to date to take advantage of Superion's integration. Applies to: Deliver integration to Washington State Licensing Board for Contractor Licensing Verification Deliverable: Superion has included 40 hours of Washington State Licensing Board Interface for Contractor Licensing Verification provided that the Washington State Licensing Board provides web services that may be utilized to access data from TRAKiT in real time. Superion has similar integration to the California State Licensing Board. Assuming this integration is similar in requirements (i.e. when and what data is pulled) Superion will use this integration as a starting point. This is a high level estimate. If additional information is identified during detailed scoping, additional cost may apply. Superion cannot guarantee the availability of the Washington State Licensing Board web services. Applies to: Provide eTRAKiT Credit Card API Deliverable: Superion will install/configure the eTRAKiT payment plugin interface to process online credit card payments (for Mastercard, VISA, and Discover) through one of the following payment vendors. AMEX may occur additional fees paid by the agency outside of this integration cost. This capability will be added to the agency's eTRAKiT website in a redirect mode only. The payment plugin supports the processing of transactions through one Merchant Account with one Service Code and one Merchant ID. • Authorize.NET Statement of Work —City of Edmonds, WA 8 Confidential Packet Pg. 181 6.6.b r,TSUPER ION • USA ePay • Virtual Merchant • PayFlowPro (PayPal) • CSI (Jetpay) • MSB All sensitive credit card data is collected, processed, and stored outside of eTRAKiT. Interface will be available to the eTRAKiT customer when checking out to pay fees. Agency responsibilities: 1. Two Merchant Accounts (one for test purposes, one for production purposes) will be obtained by the agency and provided to Superion within 10 business days of request. 2. The agency will provide all convenience fee requirements within 10 business days of request. 3. As necessary, and to facilitate Superion's ability to deliver the solution, the agency will facilitate contract with the selected vendor within 3 days of request. 4. Prior to scheduling this integration, the agency will need to provide credentials from the vendor of choice: o Merchant ID o PIN o Username o Password Options available at additional cost: • Does not include integration with online eCheck payment systems. This is available for additional fee. Requirements and Notes: • Superion is not responsible for the applicable third party software, third party hardware, third party system software or third party services costs which may be required for the configuration of the interfaces described or any additional costs that the third party might require for the integration to be successful. • The Customer is responsible for any necessary communications with third party vendors, if necessary, to accomplish the Interface scope in this SOW. This includes notifying third party vendors of their intent to interface products and the projected timelines for implementation. Superion is not responsible for delays caused by third party readiness. 3.4 Modification/Enhancement Scope The Customer does not have any Solution Software modifications or system customizations in scope for this project. If Solution Software modifications or customization needs are identified during the project, the Statement of Work —City of Edmonds, WA 9 Confidential Packet Pg. 182 6.6.b ,qkA " S U P E R I ON .A Customer and Superion will follow the scope change process identified in this SOW which will describe additional scope of work and payment of fees due for such additional hours/pricing. 3.5 Forms and Reporting Scope The following forms, reports, and routines have been identified and included in the agreement as further described below. Deliverable Superion will provide services as outlined in the agreement for custom report modifications. Deliverable: Provide one hundred (100) standard reports from TRAKiT's library, along with the following standard libraries: o Permit Library includes a standard Permit Form, Certificate of Occupancy, Receipt, Invoice, and Inspection Results Letter. o Enforcement Library includes two (2) standard Violation Letters. o Plan Corrections Library includes a standard Plan Correction Notice and a standard Planning Commission Staff Report. Deliverable: Superion will provide services as outlined in the agreement for custom form modifications. Requirements and Notes: (1) Custom forms/reports specifications must be identified and signed off no later than the initiation of the Testing Phase of project, or as defined by the agreed Project Plan. (2) Customer to provide information regarding fee formulas, usage, permit and project forms. (3) Sign off on forms/reports specification provided by Superion: a. While minor changes to specifications are allowed through the testing period at no additional cost, Customer acknowledges that they will thoroughly review the specification document, and that the format and content is correct to the best of Customer's knowledge. Minor changes include: i. Modifying form/report logic for data sources that are included in the specification; b. Major changes may incur an additional cost as defined by Superion. Major changes include but are not limited to: i. Requirements to reformat the report after it has already been delivered; ii. Modifications to the structure of content being displayed; iii. Changes requested after the deadline for issue submission; iv. Fundamental changes report format/content as determined by Superion. 3.6 Installation Services Scope The SOW describes below the installation services identified in the Agreement. These services include the following: • Installation of two (2) instances of TRAKiT to be completed. Statement of Work —City of Edmonds, WA 10 Confidential Packet Pg. 183 6.6.b ��--SUPERION • There will be one (1) initial installation and a copy will be taken to create the second instance (TEST account) prior to the client's go -live event. • Superion will complete all installation remotely. Requirements and Notes: (1) Superion and the Customer will mutually agree on the dates and schedule for the installation and other services in this area. (2) Superion does not configure or install any hardware, or provide IT support for other software (e.g. SQL server, SSRS, etc.) that exists in the client's environment. 3.7 Training, Configuration, and Testing Scope Superion includes training, Configuration, and Testing as outlined in the Agreement and further described below. Discovery Phase Deliverable: Provide web conferencing training, Onsite Meetings, and Remote Reviews as outlined in the agreement. Deliverable Customer to complete configuration workbooks provided by Superion. The workbooks are designed to assist Superion is capturing the Customer's business processes and requirements. Superion will use a combination of the workbooks and information gathered during meetings to set up and configure the software. Configuration Phase Deliverable: Provide remote configuration of TRAKiT software as outlined in the agreement and as specified by the client workbooks. Testing Phase Deliverable: Provide Onsite training, Onsite Meetings, and Remote Configuration as outlined in the agreement. Deliverable: Provide on -site, hands on System Administrator and Report Writing training at Customer office as outlined in the agreement. Superion provides training guides and user manuals as part of training. Class size is limited to eight (8) students. Education Phase Deliverable: Conduct on -site, hands-on End User training at Customer office as outlined in the agreement. Class size is limited to eight (8) students per day. Launch Phase Deliverable: Provide onsite go live assistance at Customer's office as outlined in the agreement. Statement of Work —City of Edmonds, WA 11 Confidential Packet Pg. 184 6.6.b �A --SUPERION Requirements and Notes: 1. Onsite means at Customer's facilities 2. Remote means from Superion facilities 3. Completed workbook must be received by Superion prior to the start of the configuration phase Statement of Work —City of Edmonds, WA 12 Confidential Packet Pg. 185 6.6.b r,j-SUPERION 4. User Category Definitions Power User/ SME Includes those individuals providing business process overview used to make TRAKiT configuration decisions during the Discovery phase, and providing testing feedback during the Testing phase of the project. These individuals comprise the Power User/ SME of decision makers for the other groups. For instance, if there is 5 building inspectors, we recommend selecting a single inspector to represent the entire team. End Users All users that will need to be trained on the use of TRAKiT for conducting daily operations. Customer Steering Committee Those individuals usually comprised of department division managers/directors, making executive level decisions. Responsible for signing official documents related to the TRAKiT implementation and providing guidance on management needs. Sometimes comprised of Power User/ SME. S. Stages and Milestones 5.1 Kickoff / Review Begins: Contract Execution Ends: Workbook completion and 3rd party integrations sign -off by Customer and Superion and all data/documentation provided by Customer Description This stage of the project involves discussing and documenting how the business processes and systems will function. It will include meetings, both in person and remote, between the Superion PM and Customer team. The Customer will fill out workbooks based on discussions and guidance from Superion. The Superion PM will be the Customer's main point of contact, and is responsible for the overall design of the system. Superion's data conversion team will work with Customer staff to map and document data to be migrated into TRAKiT. During this stage of the project, Superion will create a project plan. This project plan will outline tasks, Superion resource roles, Customer resource roles, duration, dependencies and start/end dates throughout the project. It will be used to help the Customer plan its own internal task scheduling as well as provide shared visibility into timelines as the project progresses. Superion will be responsible for updating the project plan each week following a status update call with the Customer. Primary Responsibilities for Customer: Communicate project goals, value, schedule internally Assist in developing project schedule / milestone dates Purchase/install system infrastructure and provide appropriate access (VPN, etc.) Ensure that all appropriate Power User/ SME participate in all relevant discussions Provide process flows, source data, and documentation in a timely manner Make informed business decisions in a timely manner Statement of Work —City of Edmonds, WA 13 Confidential Packet Pg. 186 6.6.b ,qkA "S U P E R I ON .k Complete workbooks with assistance from Superion Provide contact information for any relevant 3rd parties Primary Responsibilities for Superion_ Conduct kick-off meeting with Customer. Install base software with demonstration data Creation and maintenance of shared project plan Organize and lead design sessions with Customer. As permitting consultant and expert on TRAKiT software, provide guidance on best practices, changes to increase efficiency, and challenge Customer's current processes and way of thinking. Document TRAKiT configuration requirements, functionality and workflow Document interface requirements/mappings - Services to be provided do not include hardware 5.2 Configure Begins: Workbook completion and 3rd party integrations sign -off by Customer and Superion and all data/documentation provided by Customer. Ends: Customer acknowledgement on Testing Begins letter. Description: Superion will be responsible for configuring TRAKiT, while the Customer will be responsible for coordinating any 3rd party vendors and developing any documentation required for system testing. All communication between the Customer and Superion in this stage is anticipated to be done remotely. The Superion PM will be the Customer's primary contact with other Superion resources utilized as -needed. Primary Responsibilities of Customer: - Coordinate configuration / development of any 3rd party vendors - Develop standard operating procedure (SOP) documentation - Develop testing and training plan - Participate in weekly status calls Primary Responsibilities of Superion: - Perform agreed -upon configuration / data conversion - Coordinate additional information from Customer as needed - Lead weekly status calls with Customer - Maintain shared project plan 5.3 Test / Initial Training Begins: Customer acknowledgement on receipt of Testing Begins letter. Statement of Work —City of Edmonds, WA 14 Confidential Packet Pg. 187 6.6.b ,qk Aj-SUPERION .� Ends: Customer acknowledgement on Testing Ends Letter. Description: This stage of the project will begin with a Superion training expert coming onsite to perform Power User/ SME training with Customer staff. The Customer will then begin its testing process, notifying Superion as issues / questions arise. There will be remote communication between the Customer and Superion PM regarding issues and their resolution, with a shared portal so that all team members have visibility to the complete list. Superion will provide revised delivery(s) for configuration and data integration as needed. During this stage, the Customer will also be testing integration with other 3rd party systems. The Customer will be responsible for communicating issues / resolution with all relevant vendors. The Superion PM will remain the Customer's main point of contact, but this stage will likely see increased involvement from other Superion team members for testing support. Primary Responsibilities of Customer: - Provide key staff availability and appropriate facilities for training and testing - Execute all phases of testing plan, including 3rd party integration - Provide constructive, detailed feedback to Superion based on testing results - Coordinate issues / resolution to 3rd party vendors - Amend training plan / SOPs as needed - Participate in weekly status calls - Participate in system administration and report writing training - Power Users attend and participate in end -user training sessions Primary Responsibilities of Superion: - User training for Power User/ SME Testing - Assist Customer with questions / issues on as -needed basis - Provide issue tracking portal for team member visibility to issues/status/resolution - Provide iterative configuration / data conversion deliveries based on testing feedback - Lead weekly status calls with Customer - Maintain shared project plan 5.4 Final Training / Go Live Begins: Customer acknowledgement on completed Testing Ends letter. Ends: Customer sign -off of completed post go -live follow-up visit from Superion and any outstanding systems issues clearly identified. Description: This stage of the project involves using the system in production. The Customer and Superion will agree upon a go -live week during which the Customer will cease use of the legacy system and will begin using TRAKiT for production use. Immediately prior to go -live, Superion and the Customer will perform data conversion from legacy system(s) into TRAKiT. During data Statement of Work —City of Edmonds, WA 15 Confidential Packet Pg. 188 6.6.b r,TSUPER ION conversion, the Customer understands that services on legacy software may need to be suspended or operations be continued in an alternative manner. The Customer will begin production use of TRAKiT with the Superion PM onsite for support. Although other Superion team members will likely be involved with support tasks and the resolution of issues, the Superion PM will continue to be the Customer's main point of contact throughout Go -Live until the system stabilizes and all issues are resolved. A follow-up visit is performed by the Superion PM roughly 45 days after go -live. The purpose of this visit is to analyze system performance and usage by Customer staff, and to provide any suggestions or facilitate configuration changes that would improve attainment of the Customer's goals. Primary Responsibilities of Customer: - Coordinate historical data conversion with Superion - Coordinate internal and external communication of Go -Live plan and potential business impacts - Provide staff availability for end -user training - Follow standard operating procedures - Provide staff availability for rapid issue response - Work collaboratively with Superion team to rapidly solve any production issues as they occur Primary Responsibilities of Superion: - Convert historical data prior to go live - Provide onsite go -live support - Work collaboratively with Customer team to rapidly solve any production issues as they occur - Provide issue tracking portal for team member visibility to issues/status/resolution - Lead weekly status calls with Customer - Maintain shared project plan - Perform follow-up visit Provide system administration training at Superion facilities. Statement of Work —City of Edmonds, WA 16 Confidential Packet Pg. 189 6.6.b �A --SUPERION 6. Implementation Approach 6.1 Data Conversion Approach Data conversion development is the joint responsibility of the Customer and Superion. Customer will be responsible for extracting data from the legacy system. Superion will be responsible for importing the data conversion files received from the Customer into TRAKiT using standard imports (where available) or conversion programs. When Superion is engaged to write a data conversion via a conversion program, the process flows as outlined: Role Customer Role. Validate conversion scope Provide input on scope Customer to provide input and advise Customer and requirements for data on best practices conversion related to converting data Discovery call between the Customer and the Data Conversion Lead Task Participate in discovery Specialist assigned to write the data conversion program. and make decisions During call, specifics of the task are discussed so that both parties have a full understanding. Provide to Superion all tables and files that are necessary for Provide FTP or other Provide data historical data conversion. agreed upon secure method for transfer of data Specifications are created by the Data Conversion Specialist and Develop Specifications Provide input and answer sent to the Customer questions if necessary Customer reviews and signs specifications Revised specifications Review Specifications and as necessary provide feedback Complete data conversion checklists. Client and Superion will Complete data Provide data from Legacy compile separate checklists that will be compared at data conversion checklists system in Superion delivery and compare to client required formats, and checklist complete data conversion checklist Deliver data and data conversion checklists for testing. Walk Deliver data and None the customer staff through testing data conversion completed data conversion checklist Tests results and reports any discrepancies Supports the Customer Test and validate data Testing converted data Superion Data Conversion Specialist adjusts conversion program Adjust Conversion None and delivers data Program Steps 8 and 9 are repeated until sign off in step 11. Customer signs off on completion None Sign Off Requirements and Notes 1) The Customer is responsible for validating all data once it is converted into TRAKiT 2) Customer will provide Power User/ SME that are familiar with existing data structures in the legacy system to assist with the conversion process, clean all data, and extract data from legacy to comply with Superion file layouts. 3) The Customer resources will provide the resources to assist with legacy data, data mapping and data validation. Statement of Work —City of Edmonds, WA 17 Confidential Packet Pg. 190 6.6.b ,qkA " S U P E R I ON .A 4) The Customer will be responsible to get the legacy data "conversion ready", meaning it is clean (duplicates, typos, missing information, etc. have been corrected) and in a format that Superion can read for import purposes (Excel spreadsheet, for example). 6.2 Interface Approach Interface development is the joint responsibility of the Customer and Superion. Customer will be responsible for interface development work to/from existing legacy systems. Superion will be responsible for interface development work to/from the TRAKiT system. When Superion is engaged to create an interface program for following process will be followed: SuperionRole Ir Customer Role Validate Interface Scope Provide input on Provide input scope and advise Customer on best practices related to interfaces Discovery between The Customer and the Developer assigned to write Lead Task Participate in the interface. Specifics of the interface are detailed so that both parties discovery and make have a full understanding. decisions Specifications are created by the Interface Developer and sent to the Create Provide input and Customer specifications answer questions if necessary Customer reviews and signs specifications Revise Review Specifications Specifications as necessary Developer creates interface and delivers to the Customer along with Create interface Provide SME to documentation of interface. and deliver to the answer questions if Customer necessary Customer Staff tests results and reports any discrepancies Answer any Review interface, test questions from results and provide Customer as feedback to Superion testing is executed Developer adjusts interface based on the Customer feedback and re- Revise interfaced None delivers along with updated interface documentation. report as necessary Steps 6 and 7 are repeated until sign off in step 9. Customer signs off on completion None Provide Sign Off Requirements and Notes 1) The Customer is responsible for validating all data transferred into TRAKiT and data transferred from TRAKiT to another application 2) Customer will provide Power User/ SME that are familiar with existing data structures in the legacy system to assist with the interface process. 3) The Customer resources will provide the expertise in 3rd party data, data mapping and data validation. Statement of Work —City of Edmonds, WA 18 Confidential Packet Pg. 191 6.6.b �A --SUPERION 6.3 Reports Approach When Superion is engaged to write reports Superion and the Customer will use the following approach. . •. •. Create Scoping Document Provide input on Define initial report scope and advise and requirements Customer on best practices related to reports Discovery between The Customer and the Project Manager. Specifics Participate in Document of the report are detailed so that both parties have a full discovery and make specifications understanding. decisions Specifications or current report samples are created by the Customer Develop specifications Provide input and and sent to Superion and send to Customer answer questions if for review necessary Superion and Customer reviews and signs specifications Review specifications Revise Specifications and provide feedback as necessary Report Writer creates report and delivers to the Customer Create report Provide SME to answer questions if necessary Customer Staff tests results and reports any discrepancies Answer any questions Review and test from Customer as report. Provide testing is executed feedback to Superion Superion Report Writer adjusts report based on the Customer Revise Report (if None feedback and re -delivers. necessary) Steps 6 and 7 are repeated until sign off in step 9. Customer signs off on completion Superion Role Provide Sign Off Requirements and Notes: Customer will provide written specifications and or current samples for all reports Superion has agreed to develop. Statement of Work —City of Edmonds, WA 19 Confidential Packet Pg. 192 6.6.b �A --SUPERION 6.4 Forms Creation Approach When Superion is engaged to develop custom Forms, Superion and the Customer will use the following approach. •. Validate Forms Scope Provide input on scope Define initial Forms and advise Customer on and requirements best practices related to Forms Discovery between the Customer and the Project Manager. Specifics Document forms Participate in of the Workflow are detailed so that both parties have a full specifications meetings and make understanding. decisions Specifications are created by the Project Manager and sent to Develop specifications Provide input and Customer and delivery to answer questions if Customer necessary The Customer reviews and signs specifications Revise Specifications as Review and provide necessary feedback on specifications Superion Form Developer creates Forms and delivers to the Create forms Provide SME to Customer answer questions if necessary Customer staff tests results and reports any discrepancies Answer any questions Test forms from Customer as testing is executed Superion Form Developer adjusts Forms based on Customer feedback Adjust forms based on None and re -delivers. Customer feedback Steps 6 and 7 are repeated until sign off in step 9. Customer signs off on completion Superion Role Provide Sign Off Requirements and Notes: Customer will use one of Superion's standard formats. If Superion standard format does not meet requirements, the Customer can have a custom formed created at additional expense. Statement of Work —City of Edmonds, WA 20 Confidential Packet Pg. 193 6.6.b ",j-SUPERION 6.5 Consulting, Configuration, and Testing Approach Superion Training, Consulting, and Configuration are broadly defined by the below approach. Ems ... •. •. Customer will complete configuration Workbooks supplied by Provide Workbook Complete Superion. The Workbooks are designed to provide Superion staff and support the Workbooks with the Customer business requirements to assist with set up Customer as they and configuration. complete Superion staff will lead and participate in all phases of the project Lead and Participate in the to make sure the Customer can effectively use TRAKiT participate in all project phases of the project Superion will assess via Business Process Review the Customer's Provide thorough Provide business business practices and make recommendations in the best business process requirements and practice use of TRAKiT. These recommendations will be used to review and make describe current guide the use and configuration and use of TRAKiT recommendations business processes and practices Superion will train End Users on all aspects of TRAKiT so they Train End Users on Participate in all have adequate knowledge to support and use the software all aspects of training effectively TRAKiT Superion will supply configuration options (as necessary) based Supply Make configuration on the Customer's business practices configuration decisions options Superion will work with and train the Customer on the set up and Train Customer on Participate in all configuration of TRAKiT set up and necessary set up configuration and configuration Customer will actively test all configured components of TRAKiT Support Customer Test and report all after system is set up and configured by Superion during testing discrepancies to phase Superion Requirements and Notes: 1) Prior to the Business Process Review the Customer is to provide business process workflow and corresponding reports/forms used in daily activities. Sessions are divided among various Departments implementing TRAKiT. 2) Customer will create and document a testing plan prior to the beginning of testing. 3) Staff with the appropriate skills and experience will be furnished by Superion for each Consulting Session or other review activities, whether onsite or conducted remotely. 4) Customer will actively participate in all training, consulting, and configuration of TRAKiT 5) The Customer will supply SME's in all areas of the software and will provide information to Superion consultants on business processes, policy, and information in order to set up and configure all areas of TRAKiT. 6.6 Training Approach and Knowledge Transfer Superion will train both the Customer Power User/ SMEs and End Users as part of this project. Statement of Work —City of Edmonds, WA 21 Confidential Packet Pg. 194 6.6.b ,qkA " S U P E R I ON .A Power User/ SME Training: Superion will conduct training for the Power User/ SME. The following areas are the types of training Superion will conduct with the Customer's Power User/ SME. Module overviews Superion staff gives the Customer an overview and understanding of all the modules in TRAKiT which are part of this SOW. TRAKiT Navigation Training Basic navigation on the user interface in TRAKiT Security Training Superion will train the Customer on all aspects of how to set up and use the Security components in TRAKiT. Customer is responsible for overall Security set up and configuration after training. TRAKiT Module Configuration and Unit Superion completed the set-up of TRAKiT and does initial testing. Testing Process Training Once TRAKiT is set up, data is converted, and the Customer Power User/ SME has been trained the Customer will fully test. Superion will train the Power User/ SME on how to create and process records using the TRAKiT software. This will prepare the team to conduct testing and to start getting prepared for end user training. End -User Training Superion will train end -users assigned by the Customer. Training will be in a classroom environment and will be formally completed after testing is completed and before go live. Statement of Work —City of Edmonds, WA 22 Confidential Packet Pg. 195 6.6.b �A --SUPERION 7. Project Governance Project Staffing The following list provides an overview of committees and positions for Superion and the Customer. Final responsibilities and team members are identified during the implementation -planning phase of the implementation. 7.1 Customer of City of Edmonds, WA Staffing Project Sponsor The Customer's project sponsor provides support to the project by allocating resources, providing strategic direction, communicating key issues about the project and the project's overall importance to the organization. The project sponsor will be involved in the project as needed to provide necessary support, oversight, and guidance, but will not participate in day-to-day activities. The project sponsor will empower the steering committee to make critical business decisions for the Customer. Executive Steering Committee The Customer's Steering Committee will understand and support the cultural change necessary for the project and foster throughout the organization an appreciation of the value of an integrated ERP system. The Steering Committee oversees the project team and the project as a whole. Through participation in regular meetings the Steering Committee will remain updated on all project progress, project decisions, and achievement of project milestones. The Steering Committee will also provide support to the project team by communicating the importance of the project to each member's department along with other department directors in the Customer. The Steering Committee is responsible for ensuring that the project has appropriate resources, providing strategic direction to the project team, and is responsible for making timely decisions on critical project or policy issues. The Steering Committee also serves as primary level of issue resolution for the project. Project Manager The Customer's project manager will coordinate project team members, Power User/ SME, and the overall implementation schedule. The Project Managers will be responsible for reporting to the Steering Committee and providing the majority of the Customer's change management communications and coaching. The project manager will also be the primary point of contact for the project and will coordinate all Superion activities with the Superion project manager. Project Core Functional Team Leads Project team members will be the core functional leads for each area in the system. The project team members have detailed subject matter expertise and are empowered to make appropriate business process and configuration decisions in their respective areas. The Project Team is tasked with carrying out all project tasks described in the Statement of Work including planning, business process analysis, configuration, documentation, testing, training, and all other required Customer tasks. The Project Team will be responsible for and empowered to implement the new system in the best interests of the Customer consistent with the project goals, project vision, and direction from the Project Manager and Steering Committee. Statement of Work —City of Edmonds, WA 23 Confidential Packet Pg. 196 6.6.b r,TSUPER ION Requirements and Notes: 1) The Customer may have multiple staff providing the roles outlined above 2) Skill type is for example purposes only and does not reflect the actual positions at the Customer. 7.2 Superion Staffing Project Management Organization (PMO) • Provide support to Project Managers in reporting project progress to Steering Committee as necessary • Approve and sign off on any material changes to project scope or staffing changes. Project Manager • Fulfill Go Live dates • Support the Customer Project Manager in monitoring and reporting overall implementation progress (duties of both the Customer and Superion) • Monitor and report progress on Superion's responsibilities • Immediately notify the Customer Project Manager and Project Sponsor/Steering Committee of any issue that could delay the project • Fulfill all Superion project deliverables outlined in the SOW. • Provide Superion Staff according to the project plan • Facilitate coordination between all Superion departments • Monitor the schedule and make course corrections as necessary. • Serve as the point person for all project issues. (First escalation point) • Prepare weekly status along with weekly project call or meeting • Provide issue resolution status, tracking, and procedures Functional Leads and Trainer (Project Manager, Consultants, Developers, and Technical resources) • Work with the Customer SMEs to design and configure the functional components of the TRAKiT system for optimal long-term use. • Lead the TRAKiT software configuration with assistance from the Customer's Functional Leads. • Assist with the resolution of issues • Trains the Customer core group during the configuration of software • Create and deliver data conversion programs according to Customer specification and this Statement of Work • Create and deliver interface programs according to Customer specification and this Statement of Work • Create and deliver Reports according to this Statement of Work Statement of Work —City of Edmonds, WA 24 Confidential Packet Pg. 197 6.6.b �A --SUPERION 8. Project Managemeni Superion's Project Work Plan will consist of the following tools and will be maintained throughout the project. 8.1 Project Schedule Superion will create a detailed project schedule encompassing the full scope (all phases, including third party activities) of the project within 60 days after contract signing. The Customer's project manager will provide feedback on the project schedule. The Project Plan will contain: • All project's activities and tasks • Dates of project activities and tasks • Specific resources assigned to project tasks • All Milestones and Deliverables • Task dependencies (if applicable) 8.2 Agendas Superion's project manager will provide a project schedule as part of the work plan. The schedule will outline the planned Superion onsite visits for Superion staff. Agendas for all work sessions will be provided by the Superion Project Manager at least 1 week prior to any on -site meeting. Agendas will include: • Meeting objective • Detailed tasks to be performed • Recommended participants • Detailed schedule breakdown of meeting topics • Resources required for each meeting. 8.3 Status Meetings Superion and the Customer will hold at minimum a bi-weekly meeting on a schedule to be determined. A regular status meeting with the Power User/ SME members including the Superion and Customer Project Managers. Topics to include. • Project plan • Discuss current activities • Action items from the last meeting • Project Issues and Risk log • Milestone or Deliverable The Customer Project Manager and Steering Committee should participate in status meetings on a bi-weekly basis. Topics to include. • Project Overview and Status • Critical issues impacting the project • Decisions needing steering committee assistance Statement of Work —City of Edmonds, WA 25 Confidential Packet Pg. 198 6.6.b �A --SUPERION • Milestone or Deliverable approval 8.4 Status Reports Superion's project manager will prepare status reports on a weekly basis for the duration of the project. Status reports will be used to communicate key project information to the Customer's Project Manager and Steering Committee. Reports are to include: • Project Status • Summary of accomplishments • Late Overdue items • Status of key milestones deliverables • Project timeline • Issues/Risks • Project Budget 8.5 Issues Log Superion and Customer will maintain a list of issues (both open and closed) that have been identified for the project. Any project risks, key decisions, issues, disputes, or late tasks shall be identified on the Issues Log. Both Customer and Superion project managers and project team members are responsible for adding items to the issues log. For each identified issue, the following information will be captured: • Issue Number • Reported by/date • Status (i.e. new, open, closed, pending) • Component unit/Business Process • Priority • Issue • Comments • Findings • Recommendations • Resolution Assignment • Date Tested (if applicable) • Date Closed (if applicable) The Customer and Superion project managers will review the Issues Log as part of regularly scheduled project management meetings or more frequently as required. Once the issue has been assigned, the appropriate project team member(s) are responsible for completing the assigned follow-up tasks and resolving the issue by the assigned due date. The Customer Project Manager or the Superion project manager may choose to escalate and issue following the issue resolution process defined in this SOW. Items directly related to TRAKiT will be logged with Superion's Helpdesk, and tracked in the case system. 8.6 Deliverable and Milestone Approval Statement of Work —City of Edmonds, WA 26 Confidential Packet Pg. 199 6.6.b r,- �l- SUPERION The Customer will review, approve and provide written sign -off for all Deliverables and Milestones identified in Appendix 1 of the SOW by following the below process: 1. Superion will submit in writing to the Customer a Deliverable or Milestone completion form for each completed Deliverable or milestone. 2. The Customer will identify in writing any required changes, deficiencies, and/or additions necessary, within five (5) business days of receipt of the form for each completed Deliverable or Milestone. If Superion does not receive a signed completion form within five (5) business days and the Customer has not requested additional review time, the Deliverable or Milestone will be deemed accepted. 3. Superion and the Customer will work together to review Deliverable and Milestones which are not approved and create a plan to address. When the Deliverable has been updated or the Milestone achieved a revised form will be submitted. The Customer will then review the Deliverable or Milestone and provide any additional comments on any required changes, deficiencies, and/or additions necessary within five (5) business days of receipt of the updated completion form. This process will be repeated until the Customer grants approval and signoff on the Deliverable or Milestone. 4. In all instances, the terms of section 2.2 will apply in that should substantial changes occur that affects the negotiated project timeline, Superion may provide the Client with a Change Order for additional services to extend the project timeline. Upon approval of the Deliverable or Milestone, the Customer Project Manager will sign the completion form and shall return it to Superion's Project Manager. Statement of Work —City of Edmonds, WA 27 Confidential Packet Pg. 200 6.6.b �A --SUPERION 9. Change Requests and Changes to this Scope of Work The Customer and Superion may request a change to this scope of work by following the process outlined in this section. Either party may request changes in scope. Such a request is honored by the parties only if it becomes a formal Change Order. The change order will provide sufficient detail including the following. • Detailed description of resources (both Customer and Superion) required to perform the change • Specifications if applicable • Implementation Plans • Schedule for completion • Verification and Approval criteria • Impact on current milestones and payment schedule • Additional milestones (if applicable) • Impact on project goals and objectives • Price Either Superion or Customer management may propose a change by submittal of a Change Request to the other party. The other party has five (5) business days (or as mutually agreed upon) to determine whether it agrees to the Change Request. If both parties agree to the Change Request, the change will become a Change Order documented and signed by both parties. If agreement to pursue a Change Order does not occur in five (5) business days of the initiation of the Change Request (or as mutually agreed upon), it is assumed that the Change Request has been rejected and any remaining issues will be identified on the Issues Log and/or follow the Dispute Resolution process identified in Section 9.3. Statement of Work —City of Edmonds, WA 28 Confidential Packet Pg. 201 6.6.b �A --SUPERION 10. Implementation Schedule, Timeline, Scope Clarification & Miscellaneous Items 10.1 Implementation Schedule Specific project dates will be mutually determined upon execution of the contract and will be maintained in the Project Plan. 10.2 Facility Requirements Superion recommends the following facilities be available for the entire life cycle of the project. 1. The Customer will provide an adequate workspace for each onsite Superion consultant, with access to a desktop workstation, network, and close proximity to the Customer Project Team. Adequate breakout and conference space will also be provided. 2. When Superion is onsite, the Customer Project Team should ideally be located near the Superion project members to facilitate good communication and coordination amongst the team members. 3. Customer to provide classroom space, workstations, and networked access to the server for all on -site classes at Customer facilities. If Customer does not have hardware for conducting training, then Superion can provide onsite laptop labs for an additional cost. 10.3 Dispute Resolution Procedures The Customer and Superion should anticipate challenging issues to arise throughout the implementation process due to the complex magnitude of this project. In order for challenging issues to be remedied in a timely fashion, the Customer and Superion will utilize the following Dispute Resolution Procedure: All communication regarding the project should be directed to Superion and Customer's Project Manager in order to maintain consistent communication between the parties. Scheduled weekly calls/meetings will be maintained between the Superion Project Manager and the Customer's Project Team (including the Customer's Project Manager). All issues or concerns will be discussed actively and openly between Superion's Project Manager and the Customer's Project Manager. If issues begin to interfere with the progression of the implementation project, the Customer and/or Superion should escalate challenges to Superion management in the sequence below, as needed: Timothy Pease — Mgr., Professional Services 407-304-3938 timothy.pease@Superion.com PaulTovey — Sr. Dir., Professional Services 530-879-5139 Paul.Tovey@Superion.com Todd Schulte — COO Todd.schulteg Superion.com Tom Amburgey— GM, Public Admin 407.304.3022 tom.amburgey@ Superion.com Kevin Lafeber—President and CCO 407.304.3102 kevin.lafeber@ Superion.com Statement of Work —City of Edmonds, WA 29 Confidential Packet Pg. 202 6.6.b ��--SUPER ION Escalation to Customer Management Team should be as follows:) Statement of Work —City of Edmonds, WA 30 Confidential Comment [TH(1]: er to complete E� Packet Pg. 203 6.6.b ,T SUPERION nk 1 11. ADaendix 1: Project Timeline Target dates for the tasks and milestones will be established during the planning/kick off phase of the project. 1. Contract Execution Client signs contract. Superion signs final contract. 2. Delivery of TRAKiT software and Superion provides FTP access to facilitate License Key data exchanges with Client. Superion delivers Client software and license key via the FTP site. 3. Project Hand -Off Call Client reviews and sets initial Project Timeline Superion & Client review Project dates with Superion. Timeline; Superion delivers electronic copies of Configuration Guide. 4. Confirm Hardware & Required Client provides confirmation that all required Superion reviews hardware Systems hardware, servers, database systems, and specifications with Client; Superion related components are ready. confirms remote access. S. Initial Data Extract Client uploads all legacy databases quoted in Superion reviews initial data upload. the contract to Superion's FTP site. 6. Project Timeline Sign -Off Client signs -off on remaining project Superion provides Client with timeline SIGN OFF milestone dates. dates. 7. Software Installation Client provides remote access to servers. Superion installs all TRAKiT software on Client servers. One workstation will also be tested. S. Database Consultation Client conducts meeting with Superion to Superion provides suggestions to ensure SIGN OFF discuss the data conversion process and a brief expectations are reviewed. review of the data structure. Client signs -off on Data Source Document. 9. GIS Consultation Client conducts meeting with Superion to Superion offers suggestions to ensure SIGN OFF discuss the delivery expectations for GIS data. expected delivery is achieved. Superion provides a sample 'Map Template'to be used within TRAKiT GIS. 10. Map Template Delivered The sample map template is also delivered to the client. 11. Delivery of Geodatabase Client uploads geodatabase onto Superion's Superion begins mapping the source FTP site for data mapping. tables to the TRAKiT structure. 12. Screenshots of Existing Software Client provides screenshots of existing Superion reviews screenshots and begins software that relate to the data conversion mapping of data; Superion prepares data process. mapping document to submit to Client. 13. Demo Existing Legacy Systems Client conducts an overview of their existing Superion reviews current legacy systems Statement of Work —City of Edmonds, WA 31 Confidential Packet Pg. 204 6.6.b SUPERION Client Responsibilities Superion Responsibilities system for Superion. with Client. 14. Remote Webinar Training Series Client attends and participates in remote 2- Superion conducts webinar training hour webinar training sessions for each Power sessions prior to onsite meeting. User/ SME. 15. Kick -Off Meeting Client attends and participates in Kick -Off Superion conducts Kick -Off meeting ONSITE Meeting, which includes a review of the onsite. Reviews Configuration Guide Configuration Guide and Workbook. with all Departments, and assists in completing GeoTRAK data fields. Superion provides workflow samples for future discussions. 16. 1" Workbook Review Remote Client Departments attend review meetings Superion conducts a review of business Discussion with Superion. processes with each Department. Superion ensures that the Configuration Workbook is being updated. 17. 1" GeoTRAK Workbook Review Client reviews land data mapping details and Superion reviews configuration configuration information with Superion. workbook and provides feedback as applicable. 18. Initial Workflows Client provides initial workflows from various Superion reviews initial workflows Departments for review. submitted for Business Process Meeting. 19. Business Process Review Meeting Client provides business process workflow and Superion assists the Client with ONSITE corresponding reports/forms used in daily Workbooks, identifies process activities. Sessions are divided among various adaptations, and reviews specifications Departments implementing TRAKiT. for reporting requirements. 20. 1s` Conversion Review Client attends 1'` review call with Superion's Superion to provide list of data data conversion specialist. conversion questions. 21. 2nd GeoTRAK Workbook Review Client reviews the finalized GeoTRAK Superion reviews workbook and provides workbook. additional feedback as applicable. 22. eTRAKiT Credit Card Gateway Client provides Superion with eTRAKiT credit Superion reviews credit card portal and card gateway information for integration. prepares a scope for expectations. 23. 2nd Workbook & Workflow Review Client Departments attend review meetings Superion conducts a review of business Remote Discussion with Superion. processes with each Department. Superion ensures that the Configuration Workbook & Workflows are being updated. 24 2"d Conversion Review Client attends I" review call with Superion's Superion to provide list of data data conversion specialist. conversion questions. 25. Final GeoTRAK Workbook Review Client submits and reviews the finalized Superion reviews workbook and provides GeoTRAK workbook. additional feedback as applicable. Statement of Work -City of Edmonds, WA 32 Confidential Packet Pg. 205 6.6.b SUPERION dF 26. Final List of Forms/Reports Due Client Responsibilities Client delivers final list of forms and reports Superion Responsibi and defines custom scripts for additional requirements to Superion to design. 27. GeoTRAK Workbook Final Client provides final version of GeoTRAK Superion collects GeoTRAK workbook, Collection workbook, including all mapping, custom completes those spatial joins being screen, and spatial join requirements. handled by Superion, ensures that mapping is consistent with discussed process. 28. 3rd Workbook & Workflow Review Client Departments attend review meetings Superion conducts a review of business Remote Discussion with Superion. processes with each Department. Superion ensures that the Configuration Workbook & Workflows are being updated. 29. Workbook Review Meeting Client provides Workbooks and copies of Superion collects Client responses to ONSITE needed forms/reports; Client attends Workbooks; Superion conducts department meetings to offer insight into Department meetings to ensure workflow; Client provides complete set of understanding of responses and discuss source data for conversion. procedural needs; Superion reviews data to convert with Client. 30. Customer Survey Client provides feedback on the Superion Superion conducts a review of the efforts to date. project to date. 31. GeoTRAK Pre -Conversion Review Client participates in the pre -conversion GIS Specialist and Data Conversion review. Specialist review GeoTRAK workbook to clarify mapping and conversion details. 32. Project Workbook Draft Client provides their completed Project Superion reviews the submitted Workbook. workbook. 33. GeoTRAK Workbook Client signs -off on GeoTRAK workbook. Superion provides finalized GeoTRAK SIGN OFt workbook for Client sign -off. 34. Initial Forms/Reports Scope Client participate in a review of the SIGN OFF Forms/Reports requirements and signs -off on the initial Forms/Reports Scope. 35. Project Workbook Client signs -off on final version of the Superion will utilize the Workbook in SIGN OFF Workbook. configuration of the system. 36. Final Conversion Review Client attends final review call with Superion's Superion to provide final list of data data conversion specialist. conversion question and any type of mapping requirements 37. Map Services Delivered Client delivers Map services to Superion prior Superion configures Map services with to Initial Delivery. Map services may include: data. Statement of Work -City of Edmonds, WA 33 Confidential Packet Pg. 206 6.6.b SUPERION 38. System Configuration 39. Power User/ SME Training Planning 40. Initial Delivery ONSITE 41. Workflow Processes Delivered 42. Power User/ SMEs Trained ONSITE 43. Testing Begins SIGN OFF 44. 1't Testing Review 45. 1" Review of Forms/Reports 46. Initial Delivery Revisions 47. External Interface Review Client Responsibilities eTRAKiT map service TRAKiT data map service TRAKiT visual map service Client participates and provides additional information as needed by Superion. Client is introduced to Superion Trainer and develops plan for User Training Client will attend the demonstration of the delivery. Client receives written workflow processes from Superion. Client will provide meeting space and training computers for up to eight (8) staff. Client Power User/ SMEs verify accuracy and placement of converted data, forms & reports; Client tests software configuration; Client tests program interfaces; Client tests software customizations; Client notifies Superion of desired changes. Client acknowledges the start of the test process. Client reviews data & configuration with project manager via remote sessions. Client reviews Forms/Reports provided at Initial Delivery and provides comments or sign - off. Client delivers revision list to Superion. Client tests any external data interfaces provided by Superion; includes land update routine, accounting interface, and other data import routines. Superion Responsibilities I Superion configures system according to Workbook responses and meeting discussions; Superion converts historical data; Superion creates/customizes reports and/or forms (e.g. Permit Form). Superion PM & Trainer meet with client to discuss User Training. Superion installs and demonstrates configured system with various Departments. eTRAKiT validation/preferences are reviewed with Client. Superion delivers a sample set of workflow processes to Client for review and use during Training. Superion provides training materials for initial system configuration. Superion receives change requests from Client and makes necessary revisions. Superion schedules remote meetings with each Department to review system configuration and Checklists. Superion receives comments or sign -off from Client and makes adjustments as necessary. Superion receives review comments from Client and begins adjusting configured system. Superion reviews any external data import/export routines prepared for Client. Statement of Work -City of Edmonds, WA 34 Confidential Packet Pg. 207 6.6.b SUPERION 48. 2°d Testing Review Client Responsibilities Client reviews data & configuration with Superion Responsibilities Superion schedules remote meetings project manager via remote sessions. with each Department to review system configuration and Checklists. 49. 2"d Delivery Client continues review of system. Superion delivers revisions to Client. ONSITE 50. GeoTRAK Update Routine Client to review and sign -off on GeoTRAK Superion provide the GeoTRAK Update SinN nrr Update Routine document. Routine document. 51. Customer Survey Client provides feedback on the Superion Superion conducts a review of the efforts since the Workbook Review. project since the Workbook review. 52. 3rd Testing Review Client reviews data & configuration with Superion schedules remote meetings project manager via remote sessions. with each Department to review system configuration and Checklists. 53. 2"d Review of Forms/Reports Client reviews Forms/Reports provided at 2°d Superion receives comments or sign -off Delivery and provides comments or sign -off. from Client and makes adjustments as necessary. 54. 2"d Delivery Revisions Client delivers revision list to Superion. 55. 4th Testing Review Client reviews data & configuration with Superion schedules remote meetings project manager via remote sessions. with each Department to review system configuration and Checklists. 56. 3'd Delivery Client continues review of system. 57. GeoTRAK Update Routine Delivery Client provides Superion with Superion initializes the GeoTRAK Update credentials/access to configure the GeoTRAK Routine and Python scripts (in GIS if Update Routine. necessary). 58. GIS Final Review Client tests map services and updates with Superion finalizes GIS configuration for Superion. Go Live. 59. Final Review of Forms/Reports Client reviews Forms/Reports provided at 3rd Superion receives comments or sign -off Delivery and provides comments or sign -off. from Client and makes adjustments as necessary. 60. Final Revisions List Client delivers final revision list to Superion. Superion receives review comments ONSITE from Client and makes final adjustments. 61. eTRAKIT Final Connection Validated Client validates the configuration settings for Superion provides remote assistance for eTRAKIT portal. eTRAKIT payment portal. 62. 5th Testing Review Client reviews data & configuration with Superion schedules remote meetings project manager via remote sessions. with each Department to review system Statement of Work -City of Edmonds, WA 35 Confidential Packet Pg. 208 6.6.b SUPERION 63. Final Delivery 64. Go Live Dry Run 65. Testing Ends SIGN OFF Client Responsibilities Superion Responsibilities configuration and Checklists. Client reviews final items submitted. Superion installs modified system. Client delivers data in preparation for Go Live. Superion develops a Go Live schedule for rehearsal with Client prior to actual Go Live. Client acknowledges the end of the test process and approves findings before User Training commences. 66. End User Training Planning Client develops plan for End User Training. Superion PM & Trainer meet with client to discuss Training. 67. Client Support Transition Superion PM assembles materials Preparation necessary to transition the knowledge of the implementation to the Superion Client Support team 68. Client Support Transition Call Client attends remote discussion with Superion introduces Client Support team Superion Client Support team. along with expectations for using technical assistance after Go Live. 69. Transition to Live Client provides final extract of historical data Superion converts data and loads onto to Superion. Client's server. 70. End User Training Client provides meeting space and training Superion provides training materials for ONSITE computers for up to eight (8) staff. onsite training. 71. General System Administration Client End Users attend a mini System Superion conducts an accelerated Training Administrator training session prior to Go Live. System Admin session with End Users for ONSITE user privilege and general configuration management. 72. Go Live Client Goes Live with TRAMT, iTRAKiT, and Superion provides Go Live support ONSITE eTRAKiT. onsite. 73. Follow-up Visit Client assembles various Departments for Superion conducts an onsite follow-up ONSITE review with Superion. visit 45 days after Go Live. 74. Customer Survey Client provides feedback on the overall Superion conducts a final review of the project. project implementation. 75. Go -Live System Review Client reviews that Superion has provided and Superion provides a letter detailing all REVIEW committed to all project deliverables. project commitments. Statement of Work -City of Edmonds, WA 36 Confidential Packet Pg. 209 6.6.b r,- �l- SUPERION System Administrator / Report Writing Client provides meeting space and training Superion provides training materials for Training computers for up to eight (8) staff. onsite training. Statement of Work —City of Edmonds, WA 37 Confidential Packet Pg. 210 6.7 City Council Agenda Item Meeting Date: 10/17/2017 Critical Area Ordinance Section 23.40.220(c)(8)(a) - Select Vegetation Removal Staff Lead: Kernen Lien Department: Planning Division Preparer: Kernen Lien Background/History During a meeting of the City Council when the third quarter report on critical area regulations was being considered, a citizen commented that the select vegetation removal section of the City's critical area regulations (ECDC 23.40.220(C)(8)) was a concern. The Council concurred this section of the critical area regulations should be considered for amendment. The PPP Committee then discussed the issue at the October 10, 2017 committee meeting. Committee members concurred that this section should be reviewed for potential amendments and are recommending that the full Council refer this to the Planning Board for consideration of potential amendments and a recommendation back to the City Council. Staff Recommendation Forward to Planning Board to consider potential amendments to ECDC 23.40.220(C)(8)(a) and provide a recommendation back to the City Council. Narrative Section 23.40.220 of the Edmonds Community Development Code (ECDC) is the allowed activities section of the City's critical area regulations. This section identifies certain activities within a critical area and/or critical area buffer that may occur without the preparation of a critical areas report. ECDC 23.40.220(C)(8) allows for select vegetation removal activities including the removal of invasive species and hazardous trees. This section applies to all critical areas and their associated buffers including landslide hazard areas, streams, and wetlands. Pursuant to ECDC 23.40.220(C)(8), only 1,500 square feet of vegetation (including invasive species) may be removed in a cumulative three year period before a critical area report is required. The reason for the threshold was to ensure that removal of vegetation from large areas are first reviewed for consistency with the City's critical area regulations and with best management practices by a qualified professional (dependent on the type of critical area). However, the limitation serves as a deterrent for some restoration projects because the development of critical area reports adds time and costs that may be excessive for the size and intent of the project. One suggested fix has been to add the following language to ECDC 23.40.220(C)(8): "The restriction on the area of work does not apply to bona fide habitat restoration projects with restoration work conducted by a qualified organization and/or individuals experienced in habitat restoration techniques." Another suggestion is that the language proposed for future restoration projects needs a more Packet Pg. 211 6.7 institutional integration beyond a line in the critical area regulations. So instead of just "these restrictions don't apply to bona fide restoration projects," more deliberate language could be: "these restrictions don't apply to habitat restoration projects that: A) are managed by an organization or individual who has a standing agreement with the City; or B) have been approved by the appropriate city department," or something along those lines. This would offer some direction to individuals interested in projects. It would give folks the option of partnering with previously approved qualified organizations while also allowing projects to be judged on a case by case basis, and it would ensure that projects and those proposing them have City oversight before being implemented. Of course, criteria would still need to be developed, and all this would totally depend on capacity within the appropriate city department to evaluate the credentials of those proposing projects and create formal agreements for participating organizations. Another option is to use a different threshold (i.e. something greater than 1,500 square feet) before requiring a detailed critical area review. At some point, a restoration project of a certain size may be large enough that it should be designed and reviewed by a qualified professional to ensure the removal of vegetation is conducted in accordance with the critical area regulations and best management practices and to ensure any proposed replanting provides the functions and values intended to protect the critical area. Updates to the critical area regulations must go through a public process that includes a public hearing and recommendation by the Planning Board, submittal of a draft proposal to the state for amending the regulations, and public hearing and adoption by the City Council. Packet Pg. 212 6.8 City Council Agenda Item Meeting Date: 10/17/2017 SR-524 Speed Reduction Staff Lead: Rob English Department: Engineering Preparer: Katie MacCaul Background/History On September 26, 2017, staff presented this item to the Parks, Planning and Public Works committee and it was forwarded to the consent agenda for approval. Staff Recommendation Approve the Ordinance. Narrative The speed limit along SR-524 from Edmonds St. to 88th Ave. is 30 mph and 35 mph from 88th Ave. to 76th Ave. The existing change in speed limit on SR-524 occurs within the horizontal curve west of 88th Ave. Staff, with the Washington State Department of Transportation (WSDOT) concurrence, recommends the change in speed limit be moved east approximately 300 feet. This change should improve driver's awareness, from the westbound direction, of the reduction in speed prior to entering the intersection at 88th Ave and the horizontal curve. WSDOT recently completed a spot speed study along this segment and the 85th percentile speed was —35 mph for both movements at this location. Based on WSDOT guidelines, a speed limit is typically determined by obtaining the 85th percentile from a speed study and reducing that number by 5 mph. Therefore based on those results and the location of the horizontal curve, WSDOT concluded that the 30 mph speed limit modification is warranted and can be extended to MP 1+90 (east of the 88th Ave. W intersection). The 3-year accident history shows that (6) accidents occurred at this intersection (from 2015 to 2017). WSDOT will complete the sign work this Fall. A request was made at the Parks, Planning and Public Works Committee regarding the current status of the 196th St/88th Ave Intersection Improvements Project. The project is in the City's current Capital Facilities Plan (CFP) and Capital Improvement Program (CIP) in the unconstrained list of projects (unsecured funding / programmed in 2020-2022). In 2007, a study evaluated the intersection and alternatives were identified to improve the intersection. The installation of a raised island to limit the northbound movement to a right turn only movement was one of the solutions (much lower cost compared to a traffic signal). However, the City Council did not take action to implement a change at the intersection in 2007 and in 2010 when it was discussed a second time by the City Council. Attachments: SR-524 Ordinance Packet Pg. 213 s.s Map 196th @ 88th 3-year accident history Packet Pg. 214 6.8.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF ECC 8.16.040 TO LOWER THE SPEED LIMIT ALONG A PORTION OF STATE ROUTE 524; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, the Washington State Department of Transportation (WSDOT) completes modification to the speed limits along their State Routes based on the results of speed studies; and WHEREAS, the speed limit along State Route 524 (SR-524) from Edmonds St. to 88th Ave. W is 30 mphs and 35 mph from 88th Ave. W to 76th Ave. W; and WHEREAS, the speed limit modification currently occurs within a horizontal curve, limiting the visibility of the speed limit sign and driver compliance; and WHEREAS, a speed limit modification guaranteeing better driver compliance occurs along straightaways where the sign is clearly within the driver's line of sight at least 250' following completion of a turn / prior to entering a curve; and WHEREAS, WSDOT completed a speed study and the results indicated that the speed limit along SR-524 between 88th Ave. W and 300' east of 88th Ave. W should be reduced from 35 mph to 30 mph; and WHEREAS, it has been determined that the 30 mph speed limit should be extended from MP 1+83 to MP 1+90 for both the eastbound and westbound movements along SR-524-; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO -1- Packet Pg. 215 6.8.a ORDAIN AS FOLLOWS: Section 1. Section 8.16.040 of the Edmonds Cite Code entitled "—Speed Regulations" is herebyshall be amended to read as follows (deleted text in strike th -obit,, new text in underline), with such amendment becoming enforceable upon the WSDOT's installation of new speed limit signs along the affected roadway: c 2 r 8.16.040 Decrease of state law maximum speed It is determined upon the basis of engineering and traffic investigation that the speed permitted by state law outside of business and residential districts as applicable upon the following set forth streets is greater than is a U) v reasonable or safe under the conditions found to exist upon the streets and it is declared that the speed limit N "? W shall be the miles per hour as herein set forth on those streets or parts of streets as herein designated at the N times herein specified when signs are erected giving notice thereof. 0 A Speed Posted at All Times (or During Name of Street Limit Daytime) c 1. U.S. Highway 99 (PSH No. 1) from 220th S.W. to 228th S.W. 45 mph all times =a L O 2. West side of U.S. Hwy. 99 (PSH No. 1) from 220th S.W. to 608 feet 45 mph all times N Lf� T north of 212th S.W. 3. East side of U.S. Hwy. 99 (PSH No. 1) from 228th S.W. to 244th S.W. 45 mph all times c m E 4. Sixth Avenue South from Pine to Walnut Street 20 mph all times U r r Q 5. 75th Place West from North Meadowdale Road to the County Park 20 mph all times 6. SR 524 (portions of Puget Drive, 9th Ave N., Caspers Street and 3rd 30 mph all times Ave. N.) from 300' east of 88th Ave. W. to Edmonds Street 7. SR 104 (Sunset Avenue) from Main to Dayton 25 mph all times 8. SR 524 (3rd Ave.) from Edmonds Street to its junction with SR 104 (to 25 mph all times Pine Street and thence east on Pine to SR 104) 9. State Highway #104 (Edmonds Way) from South end of 5th Avenue 35 mph all times -2- Packet Pg. 216 6.8.a Name of Street Speed Posted at All Times (or During Limit Daytime) South to 95th pl. W. 10. SR 524 (196th S.W.) from 300 feet east of 76th Ave. W. to 300' east 35 mph all times of 88th Ave. W. 11. Sunset Avenue from Edmonds Street to Caspers Street 20 mph all times 12. 175th Street S.W. west of 76th Ave. W. to the terminus thereof 20 mph all times Section 2. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATED : CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: ":• MAYOR DAVE EARLING Q -3- Packet Pg. 217 6.8.a :• JEFFREY B. TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. IF 0 d m m Q. N Lo w Co m Packet Pg. 218 6.8.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2017, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF ECC 8.16.040 TO LOWER THE SPEED LIMIT ALONG A PORTION OF STATE ROUTETITT #524; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this day of 2017. CITY CLERK, SCOTT PASSEY W co -5- Packet Pg. 219 6.8.b .ram,..;. � _.x•,-,141 � .•�•� Q� > __--{ a 00 00 30 MPH Official Speed Limit I SR 524 • MW OW 1, Rim 35 MPH Official Speed Limit 30 MPH Proposed Speed Limit Packet Pg. 220 6.8.c Accident Address 8800 196TH ST SW 8800 196TH ST SW 8800 196TH ST SW 8800 196TH ST SW 8800 196TH ST SW 8800 196TH ST SW Accident Address Location 1 1 1 1 2 1 Accident Address Street Name 196TH 196TH 196TH 196TH 196TH 196TH Packet Pg. 221 6.8.c Accident Case Number Accident Date and Time Accident ORI 2015-00000919 03/7/2015 11:32:21 WA0310200 2015-00001740 04/22/201514:35.33 WA0310200 2015-00001476 05/10/2015 08:53.25 WA0310200 2016-00029867 11/30/201617:25:00 WA0310200 2017-00000599 01/08/201717:38:00 WA0310200 2017-00005137 03/04/2017 17:58:00 WA0310200 Packet Pg. 222 6.8.c Accident Unit Subject Injury 0 Unknown; 1 No Injury; 6 Non -Disabling Injury; 1 No Injury; 7 Possible Injury; 0 Unknown; 5 Disabling Injury; 6 Non -Disabling Injury; 6 Non -Disabling Injury; c 0 m a� a� a N LO Packet Pg. 223 6.9 City Council Agenda Item Meeting Date: 10/17/2017 Utility Easements for existing utilities within the Providence/Verdant Health & Swedish/Stevens Campus Staff Lead: Rob English Department: Engineering Preparer: Katie MacCaul Background/History On October 10, 2017, staff presented this item to the Parks, Planning and Public Works Committee and it was forwarded to the consent agenda for approval. Staff Recommendation Accept the Utility Easements and authorize the Mayor to sign the documents. Narrative When the existing hospital campus, located at 21601 76t" Ave W, was redeveloped recently it was discovered during the early phases of the project that all the City of Edmonds owned water/sewer/storm utilities that cross the campus did not have any formal easement agreements between the City and Verdant Health/Providence, which own the parcels. After further discussions between all parties it was determined that since some of the City owned utilities needed to be relocated by Swedish for construction of the hospital expansion and the new parking structure, it would be prudent that these easements and their boundaries be formalized only after the construction phase. This would ensure that the easements would reflect the as -built conditions of the utilities and also minimize the process needed to get these easements in place, because the utility realignment process would have instead required some of easements to be vacated and new easement be put in place. The easements provided will cover all of the City owned storm and sanitary sewer utilities and the majority of the water utility. The exception being approximately 500 linear feet of watermain located in the NW corner of the campus. The reason for this omission is included below. During this process the City has also been in discussions with Swedish in regard to portions of the water utility near the NW corner of the campus that the City needs to upgrade in the next 3 to 5 years. This upgrade also requires that the existing water meter that supplies water to the original hospital building be replaced and upgraded due to age and also because in its current layout it is not possible to maintain without the City shutting down water to the entire existing multi story hospital building. The hospital is currently in the process of procuring funds to design/build an emergency backup feed/tie-in location so that the City can replace the meter and also upgrade the water mains in that area. They expect to have it constructed by 2019. Once the location of the backup feed is finalized, the City can finalize the alignment and design of the water main replacement and coordinate the aspects of design and construction with Swedish. After the replacement of this main and service one final easement will be drafted between all parties covering the realignment of the water main. Packet Pg. 224 6.9 The current documents were approved by all legal teams involved and by the Verdant Health commission. It was then signed by all required non City parties and delivered to the City. (See Exhibit A for easement documents and easement limits.) Attachments: Easement Docs overall easement map Packet Pg. 225 6.9.a 7 EIVED SEP 2 8 2017 ENC11NEERINa DIVISION Return Address: City Clerk City of Edmonds 121 - 5th Ave. N. Edmonds, WA 98020 Grantor(s): Public Hospital District No, 2, Snohomish County Grantee: City of Edmonds Abbreviated Legal: Solners 5 Acre Tracts Blk 000 D-01 - Land Only On Fdp: The W 331.60Ft Of Tr 29 Exc Th Ptn Of Tr 29 Ly Wly Of Fdl - Com At Nw Cor Sd Tr 29 Th Ely All; N Bdy 42.12Ft To Beg Of Ln Herein Desc Th Sly Tap35.44Ft Fr Sw Cor Of Sd Tr 29 As Meas All; S Bdy Sd Tr & Term Of Ln Herein Desc (Per City Edm Bla Rec Af No 199909155005): Refer To 00580700002902 For Bldgs. Assessor's Property Tax Parcel No.: 58070000290100 UTILITY EASEMENT Property Address: 7320 2161h Street SW, Lynnwood, WA 98036 IN CONSIDERATION of benefits to accrue to the grantor(s) herein, the undersigned, PUBLIC HOPSITAL DISTRICT 2 SNOHOMISH CO., dba Verdant Health Commission, a Municipal Corporation ("GRANTOR") hereby grant(s) to the CITY OF EDMONDS, a Municipal Corporation ("GRANTEE"), a permanent, non-exclusive easement for the installation, construction, operation, maintenance, repair, reconstruction and/or replacement of a utility improvement and necessary appurtenances (collectively, the "Utility Systems"), over, across, through, and below the following described property, and the further right, at GRANTEE's sole expense, to remove trees, bushes, undergrowth and other obstructions thereon interfering with the location, construction, operation, maintenance, repair, reconstruction and/or replacement of the Utility Systems, together with the right of access to the Easement Area (defined below) at any time for the stated purposes. The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF WASHINGTON, across the parcel described on Exhibit A and labeled as the "Property". The specific location of the easement area is more particularly described on Exhibit A and labeled as the "Easement Area". The Easement Area is depicted on the drawing attached as Exhibit B. GRANTEE shall, at GRANTEE'S sole expense, be responsible for the maintenance, repair, replacement, removal, relocation and reconstruction of the Utility Systems, and shall perform the same in a manner so as to minimize, the extent reasonably possible under the circumstances, any disruption to the operations of the Property caused by the foregoing. Further, GRANTEE agrees to restore to substantially the original condition such improvements (including, without limitation, paving, curbing, drainage facilities, and landscaping) as are disturbed during the construction, maintenance, and repair of the Utility Systems, provided GRANTOR, their heirs, lessees, or assigns shall not construct any permanent structure (e,g., a building, parking garage or other vertical improvement) over, upon, or within the Easement Area. GRANTEE agrees to indemnify, defend and hold GRANTOR, as well as any holder of a long term leasehold interest in the Property (each an "Indemnified Party") harmless from any and all liability or damage, including attorneys' fees and costs, incurred or arising directly from GRANTEE's use, maintenance, repair, replacement, removal, relocation and reconstruction of and access to the Utility Systems, except that GRANTOR shall have no obligation to indemnify, defend, or hold an Indemnified Party harmless from any of the foregoing arising from such Indemnified Parry's negligent acts or omissions. GRANTOR, for itself and for any Indemnified Party, expressly reserves all rights not inconsistent with those granted to GRANTEE herein, including, without limitation, the right to park vehicles on, and drive vehicles over and through, the Easement Area. GRANTOR, GRANTEE, and any holder of a long term leasehold interest in the Property shall reasonably cooperate with the other in the performance of their obligations stated herein and to affect the purposes of this Utility Easement, (Signatures on the following page) Packet Pg. 226 6.9.a 1-4 DATED THIS DAY OF ]Ul�� A — .sue l Grantor: obin renn, Verdant Health Commission Consented to by Stevens Pavilion, LLC, which holds a long term leasehold interest in the Property as of the date of this Utility Easement: Stevens Pavilion, LLC By:T Prim Namc:�tni�rL1c'i.� � Title: et>sor I °'nt Accepted by the City Council dated day of , 20 CITY OF EDMONDS By ATTEST/AUTHENTICATED: David O. Earling, Mayor Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney STATE OF WASHINGTON) ) ss COUNTY OF SNOHOMISH) On this day personally appeared before me to me (mown to be the individual(s) described in and who executed the within and foregoing instrument and acknowledged that they signed the same as their free and voluntary act and deed, for the uses and purposes therein mentioned. UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF 211 NOTARY PUBLIC in and for the State of Washington, residing at Packet Pg. 227 6.9.a EXHIBIT A " ... .........._.._� PROPERTY: AN EASEMENT FOR UTILITY PURPOSES ACROSS THE FOLLOWING DESCRIBED PARCEL: THE WEST 331.60 FEET OF TRACT 29, SOLNER'S FIVE ACRE TRACTS, ACCORDING TO THE PLAT THEREOF, RECORDED IN VOLUME 7 OF PLATS, PAGE 25, IN SNOHOMISH COUNTY, WASHINGTON; EXCEPT THAT PORTION OF TRACT 29 OF SAID SOLNER'S FIVE ACRE TRACTS LYING WESTERLY OF THE FOLLOWING DESCRIBED LINE; COMMENCING AT THE NORTHWEST CORNER OF SAID TRACT 29; THENCE EASTERLY ALONG THE NORTH BOUNDARY A DISTANCE OF 42.12 FEET TO THE BEGINNING OF THE LINE HEREIN DESCRIBED; THENCE SOUTHERLY TO A POINT THAT IS 35.44 FEET FROM THE SOUTHWEST CORNER OF SAID TRACT 29 AS MEASURED ALONG THE SOUTH BOUNDARY OF SAID TRACT 29, AND THE TERMINUS OF THE LINE HEREIN DESCRIBED; ALSO KNOWN AS PARCEL D OF CITY OF EDMONDS LOT LINE ADJUSTMENT FOR PUBLIC HOSPITAL DISTRICT NO, 2, RECORDED SEPTEMBER 15, 1999 UNDER RECORDING NO. 199909155005, IN SNOHOMISH COUNTY, WASHINGTON. EASEMENT AREA: SAID EASEMENT BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: THE WEST 22.00 FEET OF THE NORTH 16.00 FEET OF THE SOUTH 118.00 FEET OF THE ABOVE DESCRIBED PARCEL; TOGETHER WITH: THE WEST 20.00 FEET OF THE ABOVE DESCRIBED PARCEL, EXCEPT THE SOUTH 118.00 FEET THEREOF; TOGETHER WITH: A 15.00 FOOT WIDE EASEMENT BEING 7.50 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: COMMENCING AT THE SOUTHWEST CORNER OF THE ABOVE DESCRIBED PARCEL; THENCE SOUTH 87'56'18" EAST ALONG THE SOUTH LINE THEREOF, A DISTANCE OF 61.93 FEE7 TO THE TRUE POINT OF BEGINNING; THENCE NORTH 01°45'13" EAST A DISTANCE OF 173.71 FEET TO A POINT HEREIN DESIGNATED AS POINT "A"; THENCE CONTINUING NORTH 01 °45'13" EAST A DISTANCE OF 47.81 FEET; THENCE NORTH 20°44'38" WEST A DISTANCE OF 18.29 FEET; THENCE NORTH 01 °45'18" EAST A DISTANCE OF 62.98 FEET TO THE NORTH LINE OF SAID PARCEL AND THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE, WHICH POINT BEARS SOUTH 87'55'24" EAST A DISTANCE OF 53.29 FEET FROM THE NORTHWEST CORNER THEREOF TOGETHER WITH: A 15.00 FOOT WIDE EASEMENT BEING 7.50 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: BEGINNING AT SAID POINT "A"; THENCE NORTH 87°55'27" WEST A DISTANCE OF 29.27 FEET TO THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE. THE HEREIN DESCRIBED EASEMENT IS INTENDED TO FOLLOW ALONG THE EXISTING UTILITY LINES. THE SIDELINES OF SAID 15 FOOT WIDE EASEMENT BEING LENGTHENED OR SHORTENED SO AS TO BE CONTIGUOUS WITH THE BOUNDARY LINES OF SAID PARCEL, THE SOUTHERLY MARGIN OF 216TH STREET SW AND WITH EACH OTHER. .r a Packet Pg. 228 6.9.a EXHIBIT B (See attached) r� Q Packet Pg. 229 6.9.a T552d'L 5129' 21677-1 ST. SW PARCEL A rr 20.00' 1� I �— Ii III1 UTILITY EASEME NT 15.00' PARCEL EASEMENT 1 I- EL 22.00'— 7320 216TH ST-SW 0 POINT OF BEGINNING !I S67'56'18"E B1.93' EASEMENT EXHIBIT EXHIBIT TABLE SEGMENT LENGTH I BEARING L1 1 173.71' N1'45'13"E L2 47.81' N1'45'13"E L3 18.29' N20'44'3B"W L4 62.98' Nl'45'18"E L5 29,27' N87'55'27"W T PACIFIC GEOMA TIC SER VICES, INC. + LAND SURVEYING & MAPPLNG SERVICES QUALITY SERVICE - CREATIVE SOLUTIONS 6608 216TH STREET SW, STE. 304 MOUNTLAKE TERRACE, WA 98043 PHONE:(425) 778-5620 FAX:(425) 775-2849 PGS 1NC WEB: www-P-Geol--com DRAWN BY I KDB CHECKED BY RGH SCALE 1" = 100' DATE 5/17/2017 JOB NUMBER 16-058-01 s1iEEr 1 OF 1 100 50 0 100 200 SCALE IN FEET .3-7/�•�7 1605B01-ESMTS-REVISED. DWG/UTILITY ESMT 4 a Packet Pg. 230 6.9.a Return Address: City Clerk City of Edmonds 121 - 5th Ave. N. Edmonds, WA 98020 Grantor(s): Public Hospital District No. 2, Snohomish County Grantee: City of Edmonds Abbreviated Legal: Solners 5 Acre Tracts 81k 000 D-00 - N 1/2 Of Trs 27 & 28 & S 1/2 Of Trs 25 & 26 Tgw Th Pin Of Vac IOth St Se (Formerly 216th St Sw Adj Thrto) & Tgw Th Pt of Tr 29 Sd Plat Ly Wly Of FdI - Cum At Nwcor Sd Tr 29 Th Ely Atg N Bdy 42.12Ft To Beg Of Ln Herein Dese Th Sly Tap 35.44Ft Fr Sw Cr Of Sd Tr 29 As pleas Alg S lady Sd Tr &'Perm Of Ln Herein Dese (Per City Edm Bla Rec Af No 195909155005) Assessor's Property Tax Parcel No.: 58070000250005 UTILITY EASEMENT Property Address: 21601 76'h Avenue W, Edmonds, WA 98026 IN CONSIDERATION of benefits to accrue to the grantors) herein, the undersigned, PUBLIC HOPSITAL DISTRICT 2 SNOHOMISH CO., dba Verdant Health Commission, a Municipal Corporation ("GRANTOR") hereby grant(t) to the CITY OF EDMONDS, a Municipal Corporation ("GRANTEE"), a permanent easement for the installation, construction, operation, maintenance, repair, reconstruction and/or replacement of a Utility improvement and necessary appurtenances, over, across, through, and below the following described property, and the further right, at GRANTEE's sole expense, to remove trees, bushes, undergrowth and other obstructions thereon interfering with the Iocation, construction, operation, maintenance, repair, reconstruction and/or replacement of said utilities and necessary appurtenances, together with the right of access to the easement at any time for the stated purposes. The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF WASHINGTON, and is more particularly described as the following property: Solners 5 Acre Tracts Blk 000 D-00 - N 1/2 Of Trs 27 & 28 & S 1/2 Of Trs 25 & 26 Tgw Th Pin Of Vac loth St Se (Fonnerly 216th St Sw Adj Thrto) & Tgw Th Pin Of Tr 29 Sd Plat Ly Wly Of Fdl - Corn At Nwcor Sd Tr 29 Th Ely All; N Bdy 42.12Ft'fo Beg Of Ln Heroin Desc Th Sly 'rap 35.44Ft Fr Sw Cr Of Sd Tr 29 As Meas Alg S Bdy Sd Tr & Term Of Ln Herein Desc (Per City Edm B1a Roc APNo 199909155005) The easement area is depicted in the drawing attached as Exhibit A GRANTEE shall, at GRANTEE'S sole expense, be responsible for the maintenance, repair, replacement, removal, relocation and reconstruction of the systems. Further, GRANTEE agrees to restore to substantially the original condition such improvements as are disturbed during the construction, maintenance, and repair of said utility or utilities, provided GRANTOR, their heirs, or assigns shall not construct any permanent structure over, upon, or within the permanent easement. GRANTEE agrees to indemnify, defend and hold GRANTOR harmless from any and all liability or damage, including attorneys' fees and costs, incurred or arising directly from GRANTEE's use, maintenance, repair, replacement, removal, relocation and reconstruction of and access to the systems, except those arising from any of GRANTOR'S acts, omissions or negligence. GRANTOR expressly reserves all rights not inconsistent with those granted to GRANTEE herein. Each party shall reasonably cooperate with the other in the performance of their obligations stated herein and to affect the purposes of this Agreement DATED THIS (J-t DAY OF L 20_ Grantor: Robin Fenn, V rdant Health Commission Consented by: Provi dence St. )oseph Health Packet Pg. 231 6.9.a Accepted by the City Council dated day of _ ,20 CITY OF EDMONDS By David O. Earling, Mayor STATE OF WASHINGTON) )ss COUNTY OF SNOHOMISH) ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney On this day personally appeared before me to me ]mown to be the individual(s) described in and who executed the within and foregoing instrument and acknowledged that they signed the same as their free and voluntary act and deed, for the uses and purposes therein mentioned. UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF , 20. NOTARY PUBLIC in and for the State of Washington, residing at Packet Pg. 232 6.9.a EXHIBIT A UTILITY EASEMENT LM& QE§oIKIQN A 15.00 FOOT WIDE EASEMENT FOR UTILITY PURPOSES ACROSS THE FOLLOWING DESCRIBED PARCEL: THE NORTH HALF OF TRACTS 27 AND 28, AND THE SOUTH HALF OF TRACTS 25 AND 26, SOLNER'S FIVE ACRE TRACTS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 7 OF PLATS, PAGE 25, IN SNOHOMISH COUNTY, WASHINGTON; TOGETHER WITH THAT PORTION OF VACATED 10TH STREET SOUTHEAST (FORMERLY 216TH STREET SOUTHWEST), ADJACENT THERETO; TOGETHER WITH THAT PORTION OF TRACT 29 OF SAID SOLNER'S FIVE ACRE TRACTS LYING WESTERLY OF THE FOLLOWING DESCRIBED LINE; COMMENCING AT THE NORTHWEST CORNER OF SAID TRACT 29; THENCE EASTERLY ALONG THE NORTH BOUNDARY A DISTANCE OF 42.12 FEET TO THE BEGINNING OF THE LINE HEREIN DESCRIBED; THENCE SOUTHERLY TO A POINT THAT IS 35,44 FEET FROM THE SOUTHWEST CORNER OF SAID TRACT 29 AS MEASURED ALONG THE SOUTH BOUNDARY OF SAID TRACT 29, AND THE TERMINUS OF THE LINE HEREIN DESCRIBED, AS DESCRIBED IN LOT LINE ADJUSTMENT RECORDED SEPTEMBER 15, 1999 UNDER RECORDING NO. 199909155005. SAID EASEMENT BEING 7.50 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: COMMENCING AT THE SOUTHWEST CORNER OF THE ABOVE DESCRIBED PARCEL; THENCE NORTH 00°35'27" EAST ALONG THE WEST LINE THEREOF, A DISTANCE OF 263.77 FEET TO THE TRUE POINT OF BEGINNING; THENCE, LEAVING SAID WEST LINE, SOUTH 60-13-48- EAST A DISTANCE OF 82.96 FEET; THENCE SOUTH 53°47'47" EAST A DISTANCE OF 82.85 FEET; THENCE SOUTH 36°15'38" EAST A DISTANCE OF 131.27 FEET; THENCE NORTH 83°33'14" EAST A DISTANCE OF 168.34 FEET; THENCE NORTH 20°49'44" EAST A DISTANCE OF 34,62 FEET TO A POINT HEREIN DESIGNATED AS POINT "A' THENCE NORTH 01 °'13'38" EAST A DISTANCE OF 7_45 FEET TO THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE: TOGETHER W ITH: A 10.00 FOOT WIDE EASEMENT BEING 5.00 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: BEGINNING AT SAID POINT "A" THENCE SOUTH 8B°27'13" EAST A DISTANCE OF 92.50 FEET TO A POINT HEREIN DESIGNATED AS POINT "B", AND THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE; TOGETHER WITH: A 15.00 FOOT WIDE EASEMENT BEING 7.50 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: BEGINNING AT SAID POINT "B" THENCE SOUTH 88°45'49" EAST A DISTANCE OF 15.00 FEET TO A POINT HEREIN DESIGNATED AS POINT "C", AND THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE; TOGETHER WITH: A 10.00 FOOT WIDE EASEMENT BEING 5.00 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: BEGINNING AT SAID POINT "C"; THENCE SOUTH 88°45'49" EAST A DISTANCE OF 145.57 FEET TO A POINT HEREIN DESIGNATED AS POINT "D", AND THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE; Y:\PBOJECrS/1605801/LEGALS/UTILr Y ESMT 5.d.c Q Packet Pg. 233 6.9.a TOGETHER WITH: A 15.00 FOOT WIDE EASEMENT BEING 7.50 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: BEGINNING AT SAID POINT "D"; THENCE SOUTH 88"45'49" EAST A DISTANCE OF 37.16 FEET TO THE EAST LINE OF THE ABOVE DESCRIBED PARCEL AND THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE, WHICH POINT BEARS NORTH 02"03'51" EAST A DISTANCE OF 121.99 FEET FROM THE MOST EASTERLY SOUTHEAST CORNER THEREOF. THE HEREIN DESCRIBED EASEMENT IS INTENDED TO FOLLOW ALONG THE EXISTING UTILITY LINES. THE SIDELINES OF SAID EASEMENT BEING LENGTHENED OR SHORTENED SO AS TO BE CONTIGUOUS WITH THE BOUNDARY LINES OF SAID PARCEL AND WITH EACH OTHER. -/7 r� Y:\PROJECTS/1605801/LEGALS/UTILITY ESMT 5,d- Q Packet Pg. 234 6.9.a OF SwEom � NING HOSRrAL '11EG 56D'13'48"E PAi 82.96' 3 ! UTILITY \ EASEMENT \ ' \ S88'27'13'E 553Y7'47� \ e2 BB' 82.5R' nI ; L2 131.2T � C c Nor'33,14 E:r 188.34' DRAWN BY I KDB PACIFIC GEOMATIC SERVICES, INC. CHECKED BY RGH LAND SURVEYING & MAPPING SERVICES SCALE ill= 100, QUALITY SERVICE - CREATIVE SOLUTIONS 6608 216TH STREET SW, STE. 304 DATE 5/17/2017 MOUNTLAKE TERRACE, WA 98043 JOB NUMBED 16-058-01 PHOME:1425) 775�5620 FAX:(425) 775-2649 PGS INC WEB: w .PBLGool...— 1 DF SHEET s-O -/ 7 _ 216rH sr. sw 100 50 0 100 200 SCALE IN FEET EXHIBIT TABLE SEGMENT LENGTH BEARING L1 34.62' N20'49'44"E L2 7,45' NI'13'38"E L3 15.00' S88'45'49"E L4 37,16' S88'45'49'E ESMT 5 a Packet Pg. 235 6.9.a Return Address: City Clerk City of Edmonds 121 - 5th Ave. N. Edmonds, WA 98020 Grantor(s): Public Hospital District No. 2, Snohomish County Grantee: City of Edmonds Abbreviated Legal: Solners 5 Acre Tracts Blk 000 D-00 - N 1/2 Of Trs 27 & 28 & S 1/2 Of Trs 25 & 26 Tgw Th Ptn Of Vac loth St Se (Formerly 216th St Sw Adj Thrto) & Tgw Th Ptn Of Tr 29 Sd Plat Ly Wly Of Fdl - Com At Nwcor Sd Tr 29 Th Ely Alg N Bdy 42.12Ft To Beg Of Ln Herein Desc Th Sly Tap 35.44Ft Fr Sw Cr Of Sd Tr 29 As Meas All; S Bdy Sd Tr & Term Of Ln Herein Desc (Per City Edm Bla Rec Af No 199909155005) Assessor's Property Tax Parcel No.: 005807000002500 UTILITY EASEMENT Property Address: 21601 76'h Ave W, Edmonds, WA 98026 IN CONSIDERATION of benefits to accrue to the grantor(s) herein, the undersigned, PUBLIC HOPSITAL DISTRICT 2 SNOHOMISH CO., dba Verdant Health Commission, a Municipal Corporation ("GRANTOR") hereby grant(s) to the CITY OF EDMONDS, a Municipal Corporation ("GRANTEE"), a permanent easement for the installation, construction, operation, maintenance, repair, reconstruction and/or replacement of a Utility improvement and necessary appurtenances, over, across, through, and below the following described property, and the further right, at GRANTEE's sole expense, to remove trees, bushes, undergrowth and other obstructions thereon interfering with the location, construction, operation, maintenance, repair, reconstruction and/or replacement of said utilities and necessary appurtenances, together with the right of access to the easement at any time for the stated purposes. The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF WASHINGTON, and is more particularly described as the following property: Solners 5 Acre Tracts Blk 000 D-00 - N 112 Of Trs 27 & 28 & S 1/2 Of Trs 26 & 26 Tgw Th Ptn Of Vac 10th St Se (Formerly 216th St Sw Adj Thrto) & Tgw Th Ptn Of Tr 29 Sd Plat Ly Wly Of Fdl - Com At Nwcor Sd Tr 29 Th Ely Alg N Bdy 42.12Ft To Beg Of Ln Herein Desc Th Sly Tap 35.44Ft Fr Sw Cr Of Sd Tr 29 As Meas Alg S Bdy Sd Tr & Term Of Ln Herein Desc (Per City Edm Bla Ree Af No 199909165005) The easement area is depicted in the drawing attached as Exhibit A. GRANTEE shall, at GRANTEE'S sole expense, be responsible for the maintenance, repair, replacement, removal, relocation and reconstruction of the systems. Further, GRANTEE agrees to restore to substantially the original condition such improvements as are disturbed during the construction, maintenance, and repair of said utility or utilities, provided GRANTOR, their heirs, or assigns shall not construct any permanent structure over, upon, or within the permanent easement. GRANTEE agrees to indemnify, defend and hold GRANTOR harmless from any and all liability or damage, including attorneys' fees and costs, incurred or arising directly from GRANTEE's use, maintenance, repair, replacement, removal, relocation and reconstruction of and access to the systems, except those arising from any of GRANTOR'S acts, omissions or negligence. GRANTOR expressly reserves all rights not inconsistent with those granted to GRANTEE herein. Each party shall reasonably cooperate with the other in the performance of their obligations stated herein and to affect the purposes of this Agreement DATED THIS 1� DAY OF r 20 4Veard 2049� Grantor: in FeHealth Commission Consented by: Providence t. Joseph Health Packet Pg. 236 6.9.a Accepted by the City Council dated day of , 20 CITY OF EDMONDS By David O. Earling, Mayor STATE OF WASHINGTON) ) ss COUNTY OF SNOHOMISH) ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney On this day personally appeared before me to me known to be the individual(s) described in and who executed the within and foregoing instrument and acknowledged that they signed the same as their free and voluntary act and deed, for the uses and purposes therein mentioned. UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF .20 NOTARY PUBLIC in and for the State of Washington, residing at Packet Pg. 237 6.9.a EXHIBIT A ITY EASEMENT LEGAL DESCRIPT A 15.00 FOOT WIDE EASEMENT FOR UTILITY PURPOSES ACROSS THE FOLLOWING DESCRIBED PARCEL: THE NORTH HALF OF TRACTS 27 AND 28, AND THE SOUTH HALF OF TRACTS 25 AND 26, SOLNER'S FIVE ACRE TRACTS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 7 OF PLATS, PAGE 25, IN SNOHOMISH COUNTY, WASHINGTON: TOGETHER WITH THAT PORTION OF VACATED 10TH STREET SOUTHEAST (FORMERLY 216TH STREET SOUTHWEST), ADJACENT THERETO; TOGETHER WITH THAT PORTION OF TRACT 29 OF SAID SOLNER'S FIVE ACRE TRACTS LYING WESTERLY OF THE FOLLOWING DESCRIBED LINE; COMMENCING AT THE NORTHWEST CORNER OF SAID TRACT 29; THENCE EASTERLY ALONG THE NORTH BOUNDARY A DISTANCE OF 42.12 FEET TO THE BEGINNING OF THE LINE HEREIN DESCRIBED; THENCE SOUTHERLY TO A POINT THAT IS 35.44 FEET FROM THE SOUTHWEST CORNER OF SAID TRACT 29 AS MEASURED ALONG THE SOUTH BOUNDARY OF SAID TRACT 29, AND THE TERMINUS OF THE LINE HEREIN DESCRIBED, AS DESCRIBED IN LOT LINE ADJUSTMENT RECORDED SEPTEMBER 15, 1999 UNDER RECORDING NO. 199909155005, t SAID EASEMENT BEING 7.50 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED }' CENTERLINE: 19 d COMMENCING AT THE SOUTHWEST CORNER OF THE ABOVE DESCRIBED PARCEL; _ THENCE NORTH 00'35'27" EAST ALONG THE WEST LINE THEREOF, A DISTANCE OF 58.32 FEET t TO THE TRUE POINT OF BEGINNING; N THENCE, LEAVING SAID WEST LINE, SOUTH 89°24'37" EAST A DISTANCE OF 1.35 FEET; 'a THENCE NORTH 78°22'22" EAST A DISTANCE OF 136.69 FEET; THENCE NORTH 80°23'59" EAST A DISTANCE OF 81.96 FEET; 3 THENCE NORTH 78°22'22" EAST A DISTANCE OF 57.57 FEET TO A POINT HEREIN DESIGNATED Cl) AS POINT "A"; i THENCE CONTINUING NORTH 78°22'22" EAST A DISTANCE OF 53.05 FEET; O THENCE SOUTH 54'15'48' EAST A DISTANCE OF 19,60; `~ THENCE SOUTH 07173'48" EAST A DISTANCE OF 9.04 FEET TO A POINT HEREIN DESIGNATED AS W POINT "B'; O THENCE CONTINUING SOUTH 07'03'48" EAST A DISTANCE OF 15.37 FEET; d THENCE SOUTH 16303'48" EAST A DISTANCE OF 52.80 FEET; E THENCE SOUTH 40 M'48" EAST A DISTANCE OF 47.01 FEET; y THENCE SOUTH 86 "34'14" EAST A DISTANCE OF 10.00 FEET TO A POINT HEREIN DESIGNATED y AS POINT "C"; R THENCE CONTINUING SOUTH 86°34'14" EAST A DISTANCE OF 109.58 FEET TO A POINT HEREIN W DESIGNATED AS POINT "D"; THENCE CONTINUING SOUTH 86°34'14" EAST A DISTANCE OF 23.03 FEET; }' THENCE NORTH 80`09'09" EAST A DISTANCE OF 46.74 FEET; THENCE NORTH 89°24'25" EAST A DISTANCE OF 42.61 FEET; D THENCE SOUTH 88"08'52" EAST A DISTANCE OF 5.80 FEET TO A POINT HEREIN DESIGNATED AS POINT "E" N THENCE CONTINUING SOUTH 88'08'52" EAST A DISTANCE OF 17.12 FEET TO A POINT HEREIN V DESIGNATED AS POINT "F"; O THENCE CONTINUING SOUTH 88`108'52" EAST A DISTANCE OF 7.62 FEET; THENCE SOUTH 43 46'53" EAST A DISTANCE OF 6.56 FEET; THENCE SOUTH 00°41'46" WEST A DISTANCE OF 2.49 FEET TO THE SOUTHERLY LINE OF THE ABOVE DESCRIBED PARCEL, AND THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE, y SAID POINT BEARS NORTH B7`56'18" WEST A DISTANCE OF 29.44 FEET FROM THE MOST E EASTERLY SOUTHEAST CORNER THEREOF; d to TOGETHER WITH: m A 15.00 FOOT WIDE EASEMENT BEING 7.50 FEET ON EACH SIDE OF THE FOLLOWING LLJ DESCRIBED CENTERLINE: BEGINNING AT SAID POINT "A" THENCE NORTH 12'02'19" WEST A DISTANCE OF 23.14 FEET TO A POINT HEREIN DESIGNATED y AS POINT "G", AND THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE; E t TOGETHER WITH: V t9 V:\PROJECTS/1605801/LEGAIS/UTILITY EBMT 3.doc �+ Q Packet Pg. 238 6.9.a A 21.50 FOOT WIDE EASEMENT BEING 10.75 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: BEGINNING AT SAID POINT "G" THENCE NORTH 77°57'48" EAST A DISTANCE OF 22.55 FEET TO THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE. TOGETHER WITH: A 15.00 FOOT WIDE EASEMENT BEING 7.50 FEET ON EACH SIDE OFTHE FOLLOWING DESCRIBED CENTERLINE: BEGINNING AT SAID POINT "B"; THENCE SOUTH 82156'12" WEST A DISTANCE OF 18.37 FEET TO THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE. TOGETHER WITH: A 15.00 FOOT WIDE EASEMENT BEING 7.50 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: BEGINNING AT SAID POINT "C"; THENCE SOUTH 03 °25'46" WEST A DISTANCE OF 13.48 FEET TO THE SOUTH LINE OF THE ABOVE DESCRIBED PARCEL AND THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE. TOGETHER WITH: A 15.00 FOOT WIDE EASEMENT BEING 7,50 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: BEGINNING AT SAID POINT "D"; THENCE NORTH 01 °25'46" EAST A DISTANCE OF 28.94 FEET TO THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE TOGETHER WITH: A 15.00 FOOT WIDE EASEMENT BEING 7.50 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: BEGINNING AT SAID POINT "E"; THENCE SOUTH 00`05'45" W EST A DISTANCE OF 16.78 FEET TO THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE. TOGETHER WITH: A 15.00 FOOT WIDE EASEMENT BEING 7.50 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: BEGINNING AT SAID POINT "F"; THENCE NORTH 00°54'47" EAST A DISTANCE OF 101.86 FEET; THENCE SOUTH 88°45'49" EAST A DISTANCE OF 43.98 FEET TO THE EAST LINE OF THE ABOVE DESCRIBED PARCEL AND TERMINUS OF THE HEREIN DESCRIBED CENTERLINE, WHICH POINT BEARS NORTH 02*07'15" EAST A DISTANCE OF 109.49 FEET FROM THE MOST EASTERLY SOUTHEAST CORNER THEREOF. TOGETHER WITH: THE EAST 11.50 FEET OF THE SOUTH 15.00 FEET OF THE ABOVE DESCRIBED PARCEL THE HEREIN DESCRIBED EASEMENT IS INTENDED TO FOLLOW ALONG THE EXISTING UTILITY LINES. THE SIDELINES OF SAID EASEMENT BEING LENGTHENED OR SHORTENED SO AS TO BE CONTIGUOUS WITH THE BOUNDARY LINES OF SAID PARCEL AND WITH EACH OTHER. 3~/A•/7 Y:\PRO1E(.TS/1605801/LEGALS/UTILITY ESMT 3.doc Q Packet Pg. 239 6.9.a EASEMENT EXHIBIT I SWEDISH HOSMAL I PARCEL L A Q bll o POINT OF L17 I BEGINNING L3 N70'22'22"E Ll `1 _ L4 UTILITY EASEMENT L7 L2 LL110 L7 �� Y' NHO'23'59'E �'[1\ �7'E g 91.88' S4D'33'A8`E 15.00 S86'34'14"E L 109.58' I -g L201'ti- I Lo L10 11 ` DRAWN BY KDB PACIFIC GEOMATIC SERVICES, INC. CHECKED BY RGH LAND SURVEYING & MAPPING SERVI(IiS SCALE V = 100, QUALITY SERVICE -CREATING SOLUTIONS _ 6608 216TH STREET SW, STE.304 DATE 5/17/2017 PGS MOUNTLAKE TERRACE, WA 98043 PPIONE:[A20) 7?6•%20 FAX:(425) 775-2849 INC. WER www.PacGuolnc.com JOB NUMBER 16-058-01 SHEET OF 2 L23 — — L 2167711ST. SW 9120 "� 5'HU7'HH"1H"14 29.44' 100 50 0 1a0 zoo SCALE IN FEET ESMT 3 a Packet Pg. 240 6.9.E EASEMENT EXHIBIT EXHIBIT TABLE SEGMENT LENGTH BEARING Ll 1.35' S8924'37'E L2 57.57' N78'22'22'E L3 53.05' N7822'22E L4 19.60' S54'15'48'E LS 9.04' S7'03'48"E L6 15.37' S7'03'48'E L7 52.80' S16103'48"E L8 10.00' S86304'E L9 23.03' S8634'14"E L10 46.74' N80'09'09'E L11 42.61' 1 N89'24'25"E L12 5.50' 1 S88'08'52"E 1605801—ESM TS— REVISED. DWG/ESMT 3 SHT 2 EXHIBIT TABLE SEGMENT LENGTH BEARING L13 17.12' SBB'OB'52"E L14 7.62' S138'08'52"E L15 6.56' S43'46'53"E L15 23.14' N12'02'19"W L17 2255' N77'57'48"E L18 18.37' 582'56'12"W L19 13.48' S325'46"W L20 28.94' N1'25'46"E L21 2.49' SO'41'46'W 101.86' NO'54'47"E mL24 43.98' SBB'45'49"E 16.78' 1 SO'05'45"W DWN BY: KDB CHK. PACIFIC GEOMA TIC SERVICES, INC. SCALE: 1" = 100' KGH LAND SURV6YNG & V1APPING SERVICES QUALITY SERVICE- CREATIVE SOLUTIONS DATE: 5/16/2017 660E 216TH STREET SW, STE. 304 JOB NUMBER SHEET MOUNTLAKE TERRACE, WA 98043 PHONE:(425) 776-5620 FAX:(425) 7752649 16-058-01 2 OF 2 PGS !NC WEB: www.PacGeolnc com Packet Pg. 241 6.9.a Return Address: City Clerk City of Edmonds 121 - 5th Ave. N. Edmonds, WA 98020 Grantor(s): Public Hospital District No. 2, Snohomish County Grantee: City of Edmonds Abbreviated Legal: Solners 5 Acre Tracts Blk 000- D-01 Tr 28 E 126.04 ft of S V. Less S 30ft Rd & Tgws 30 ft per T/W Vac Per City Edmonds Ordinance No 2845 Rec Af No 9107220020 Assessor's Property Tax Parcel No.: 005807000002801 UTILITY EASEMENT Property Address: 21607 76th Ave W, Edmonds, WA 98026 IN CONSIDERATION of benefits to accrue to the grantor(s) herein, the undersigned, PUBLIC HOPS1TAL DISTRICT 2 SNOHOMISH CO., dba Verdant Health Commission, a Municipal Corporation ("GRANTOR') hereby grant(s) to the CITY OF EDMONDS, a Municipal Corporation (" GRANTED"), a permanent easement for the installation, construction, operation, maintenance, repair, reconstruction and/or replacement of a Utility improvement and necessary appurtenances, over, across, through, and below the following described property, and the further right, at GRANTEE's sole expense, to remove trees, bushes, undergrowth and other obstructions thereon interfering with the location, construction, operation, maintenance, repair, reconstruction and/or replacement of said utilities and necessary appurtenances, together with the right or access to the easement at any time for the stated purposes. The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF WASHINGTON, and is more particularly described as the following property: Section 29 Township 27 Range 04 Quarter NW SOLNERS 5 ACRE TRACTS BLK 000 D-01 - TR 28 E 126.04 ft or South 1/2 LESS SOUTH 30 FT RD & TGWS 30 FT PER R/W VAC PER CITY OF EDMONDS ORDINANCE NO 2845 REC AF NO 9107220020 The easement area is depicted in the drawing attached as Exhibit A. GRANTEE shall, at GRANTEE'S sole expense, be responsible For the maintenance, repair, replacement, removal, relocation and reconstruction of the systems. Further, GRANTEE agrees to restore to substantially the original condition such improvements as are disturbed during the construction, maintenance, and repair of said utility at utilities, provided GRANTOR, their heirs, or assigns shall not construct any permanent structure over, upon, or within the permanent easement. GRANTEE agrees to indemnify, defend and hold GRANTOR harmless from any and all liability or damage, including attorneys' fees and costs, incurred or arising directly from GRANTEE's use, maintenance, repair, replacement, removal, relocation and reconstruction of and access to the systems, except those arising from any of GRANTOR'S acts, omissions or negligence. GRANTOR expressly reserves all rights not inconsistent with those granted to GRANTEE herein. Each party shall reasonably cooperate with the other in the performance of their obligations stated herein and to affect the purposes of this Agreement DATED THIS 0'T— DAY OF 1 Grantor:Robin Fenn ' Consented by: ///III Provi once S( Joseph Health Accepted by the City Council dated day of .20 Packet Pg. 242 6.9.a CITY OF EDMONDS By David O. Earling, Mayor STATE OF WASHINGTON) ) ss COUNTY OF SNOHOMISH) ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney On this day personally apl=rsd before me to me known To he the individual(s) described in and who. executed the within and foregoing instrument and acknowledged that They signed the same as their free and voluntary act and deed, for the Uses and purposes therein mcntioned. UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF , 20 NOTARY PUBLIC in and for the State of Washington, residing at .r a Packet Pg. 243 6.9.a EXHIBIT A UTILITY EASEMENT LEGAL DESCRIPTION A 15.00 FOOT WIDE EASEMENT FOR UTILITY PURPOSES ACROSS THE FOLLOWING DESCRIBED PARCEL: THE EAST 126.04 FEET OF THE SOUTH HALF OF TRACT 28, SOLNER'S FIVE ACRE TRACTS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 7 OF PLATS, PAGE 25, IN SNOHOMISH COUNTY, WASHINGTON; TOGETHER WITH VACATED 218TH STREET. SAID EASEMENT BEING DESCRIBED AS FOLLOWS: THE EAST 11.50 FEET OF THE ABOVE DESCRIBED PARCEL. THE HEREIN DESCRIBED EASEMENT IS INTENDED TO FOLLOW ALONG THE EXISTING SANITARY SEWER LINES. .5-4 -/7 r� Y:\PROJEQS\1605801\LEGALS\UTILITY ESMT 2.docz Q Packet Pg. 244 6.9.a EASEMENT EXHIBIT UTILITY I 1 EASEMENT 100 100 50 0 100 200 PARCEL i PAFKM (IARACE SCALE IN FEET C PARCEL I D PARCEL e I 1 1 11.56 �- yY kv x �shfA DRAWN BY KDB PACIFIC GEOMA TIC SERVICES, INC. CHECKED BY RGH '" a LAND SIJRVHYING & MAPPING SERVICES QUALITY SERVICE- CREATIVE SOLUTIONS SCALE V = 100' 'poi, 416W 6608 216TH STREET SW, STE. 304 DATE 5/17/2017 1" I,it9 MOUNTLAKE TERRACE, WA 98043 JOB NUMBER 16-058-01 PHONE:(425) 776-5620 FAX:(425) 775-2649 -1� 'PIGS INC WEB: www.PacGeoinc.com 1 OF 1 SHEET 1605801—ESMTS—RENSED.DWG/UTILITY ESMT 2 a Packet Pg. 245 6.9.a Return Address: City Clerk City of Edmonds 121- 5th Ave. N. Edmonds, WA 98020 Grantor(s): Public Hospital District No. 2, Snohomish County Grantee: City of Edmonds Abbreviated Legal: Section 29 Township 27 Range 04 Quarter NW SOLNERS 5 ACRE TRACTS BLK 000 D-00 — TR LESS ST HWY TGW TH PTN VAC SPRUCE ST (AKA 72ND AVE) LY ADJ PER VOL 30 PG 165 OF COMM REC DATED APRIL 9, 1928 Assessor's Property Tax Parcel No.: 005807000003000 UTILITY EASEMENT Property Address: 21700 HWY 99, EDMONDS, WA 98026 IN CONSIDERATION of benefits to accrue to the grantor(s) herein, the undersigned, PUBLIC HOPSITAL DISTRICT 2 SNOHOMISH CO., dba Verdant Health Commission, a Municipal Corporation ("GRANTOR") hereby grant(s) to the CITY OF EDMONDS, a Municipal Corporation ("GRANTEE"), a permanent easement for the installation, construction, operation, maintenance, repair, reconstruction and/or replacement of a Utility improvement and necessary appurtenances, over, across, through, and below the following described property, and the further right, at GRANTEE's sole expense, to remove trees, bushes, undergrowth and other obstructions thereon interfering with the location, construction, operation, maintenance, repair, reconstruction and/or replacement of said utilities and necessary appurtenances, together with the right of access to the easement at any time for the stated purposes. The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF WASHINGTON, and is more particularly described as the following property: Section 29 Township 27 Range 04 Quarter NW SOLNERS 5 ACRE TRACTS BLK 000 D-00 - TR 30 LESS ST HWY TGW TH PTN VAC SPRUCE ST (AKA 72ND AVE) LY ADJ PER VOL 30 PG 165 OF COMM REC DATED APRIL 9, 1928 The easement area is depicted in the drawing attached as Exhibit A. GRANTEE shall, at GRANTEE'S sole expense, be responsible for the maintenance, repair, replacement, removal, relocation and reconstruction of the systems. Further, GRANTEE agrees to restore to substantially the original condition such improvements as are disturbed during the construction, maintenance, and repair of said utility or utilities, provided GRANTOR, their heirs, or assigns shall not construct any permanent structure over, upon, or within the permanent easement. GRANTEE agrees to indemnify, defend and hold GRANTOR harmless from any and all liability or damage, including attorneys' fees and costs, incurred or arising directly from GRANTEE's use, maintenance, repair, replacement, removal, relocation and reconstruction of and access to the systems, except those arising from any of GRANTOR'S acts, omissions or negligence. GRANTOR expressly reserves all rights not inconsistent with those granted to GRANTEE herein. Each party shall reasonably cooperate with the other in the performance of their obligations stated herein and to affect the purposes of this Agreement DATED THI5� DAY OF r 20�` ) Grantor: lkobin Fenn Consented by: mvsdence fit. Joseph Health Accepted by the City Council dated day of ,20 Packet Pg. 246 6.9.a CITY OF EDMONDS By David O. Earling, Mayor STATE OF WASHINGTON) ) ss COUNTY OF SNOHOMISH) ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney On this day personally appeared before me to me known to be the individual(s) described in acid wito executed the within and roregaing instrument and acknowledged that they signed the same as their free and voluntary act and deed, for the uses and purposes therein mentioned. UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF , Zp NOTARY PUBLIC in and for the State of Washington, residing at Packet Pg. 247 6.9.a EXHIBIT A ��YllSkri��YR!l�ill �xc7:l�I�];IIlYLi�.I A 15.00 FOOT WIDE EASEMENT FOR UTILITY PURPOSES ACROSS THE FOLLOWING DESCRIBED PARCEL: TRACT 30, SOLNER'S FIVE ACRE TRACTS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 7 OF PLATS, PAGE 25, IN SNOHOMISH COUNTY, WASHINGTON; TOGETHER WITH THAT PORTION OF VACATED STREET LYING BETWEEN EAST BOUNDARY OF TRACT 30 AND WESTERLY LINE OF STATE ROAD NO. 1; EXCEPT STATE ROAD NO. 1, SAID EASEMENT BEING 7.50 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: COMMENCING AT THE NORTHWEST CORNER OF THE ABOVE DESCRIBED PARCEL; THENCE SOUTH 87"56'18" EAST ALONG THE NORTH LINE THEREOF A DISTANCE OF 11.00 FEET TO A LINE WHICH IS 11.00 EAST OF AND PARALLEL WITH THE WEST LINE OF SAID PARCEL; THENCE SOUTH 00°41'46" WEST ALONG SAID PARALLEL LINE A DISTANCE OF 3$63 FEET TO THE TRUE POINT OF BEGINNING; THENCE SOUTH 87°52'51" EAST A DISTANCE OF 85.78 FEET TO A POINT HEREIN DESIGNATED AS POINT "A"; THENCE CONTINUING SOUTH 87`52'51" EAST A DISTANCE OF 138"25 FEET; THENCE SOUTH 42°52'38" EAST A DISTANCE OF 33.42 FEET; THENCE SOUTH 02`04'19" WEST A DISTANCE OF 237.55 FEET; THENCE NORTH 87'06'12" WEST A DISTANCE OF 230.46 FEET TO A LINE WHICH IS 11.00 EAST OF AND PARALLEL WITH THE WEST LINE OF SAID PARCEL AND THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE; TOGETHER WITH: A 15.00 FOOT WIDE EASEMENT BEING 7.50 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: BEGINNING AT SAID POINT "A" THENCE NORTH 01 043'30" EAST A DISTANCE OF 32.71 FEET TO THE NORTH LINE OF THE ABOVE DESCRIBED PARCEL AND THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE, WHICH POINT BEARS SOUTH 87056'18" EAST A DISTANCE OF 97.37 FEET FROM THE NORTHWEST CORNER THEREOF. TOGETHER W ITH: AN EASEMENT FOR UTILITY PURPOSES MORE PARTICULARLY DESCRIBED AS FOLLOWS: THE WEST 22.00 FEET OF THE SOUTH 48.2 FEET OF THE ABOVE DESCRIBED PARCEL; TOGETHER WITH: THE WEST 11.00 FEET OF THE ABOVE DESCRIBED PARCEL. THE HEREIN DESCRIBED EASEMENT IS INTENDED TO FOLLOW ALONG THE EXISTING UTILITY LINES. THE SIDELINES OF SAID 15 FOOT WIDE EASEMENT BEING LENGTHENED OR SHORTENED SO AS TO BE CONTIGUOUS WITH THE BOUNDARY LINES OF SAID PARCEL AND WITH EACH OTHER. ,S-1P -/7 Y:\PROJECTS\1605901\LEGALS\UTILITY ESMT S.docx Q Packet Pg. 248 6.9.a EASEMENT EXHIBIT S87'56'16"E 7'S6'1>�"E pp{•4]'30"E 11.00'- - 97.37 Z71' s6.pD' S00'4V46"W 14 — 32.63' I — — 7}--33AX I POINT OF I ) BEGINNING I S87'S$'S1"E I I'^ 7.50' 9� S07'52'51"E, 140-25, 1 1 �Y U5.70' l 7.W 4- 21632 PARCEL �v I qq pE �11f—lsnv SR go D F l I I I GS Y I UTLITY EASEMENT I ' L502 04'19"W I I ! xa7,ss• .. I 1- 111 �%� 100 50 0 100 200 11,00 15.00' -- — if 1 9R99 1 — f I. SCALE IN FEET lae7ro6.12"w 230.46' Iit�D�. 11 DRAWN BY I KDB PACIFIC CEOMATIC SERVICES, INC. LAND SURVEYING & MAPPING SERVICES QUALITY SERVICE -CREATIVE, SOLUTIONS CHECKED BY RGH SCALE I" = 100' DATE 5/17/2017 660821 GTH STREET SW, STE. 304 JOB NUMBER 16-058-01 MOUNTLAKE TERRACE, WA 98043 PHONE:(425177MG20 FAX:(425)775.2049 PGS INC WrW wmv.PacGnalnc.com SHEET 1 OF I 1605801-ESMTS-REASED.DWG/UTILITY ESMT I a Packet Pg. 249 6.9.a Return Address: City Clerk City of Edmonds 121 - 5th Ave. N. Edmonds, WA 98020 Grantor(s): Public Hospital District No. 2, Snohomish County Grantee: City of Edmonds Abbreviated Legal: Solners 5 Acre Tracts Blk 000 D-00 - N 1/2 Of Trs 27 & 28 & S 1/2 Of Trs 25 & 26 Tgw Th Ptn Of Vac 10th St Se (Formerly 216th St Sw Adj Thrto) & Tgw Th Ptn Of Tr 29 Sd Plat Ly Wly Of Fdl - Corn At Nwcor Sd Tr 29 Th Ely All; N Bdy 42.12Ft To Beg Of Ln Herein Desc Th Sly Tap 35.44Ft Fr Sw Cr Of Sd Tr 29 As Meas Alg S Bdy Sd Tr & Term Of Ln Herein Desc (Per City Edm Bla Ree Af No 199909155005) Assessor's Property Tax Parcel No.: 58070000250005 UTILITY EASEMENT Property Address: 21601 76th Ave W, Edmonds, WA 98026 IN CONSIDERATION of benefits to accrue to the grantor(s) herein, the undersigned, PUBLIC HOPSITAL DISTRICT 2 SNOHOMISH CO., dba Verdant Health Commission, a Municipal Corporation ("GRANTOR") hereby grant(s) to the CITY OF EDMONDS, a Municipal Corporation ("GRANTEE"), a permanent easement for the installation, construction, operation, maintenance, repair, reconstruction and/or replacement of a Utility improvement and necessary appurtenances, over, across, through, and below the following described property, and the further right, at GRANTEE's sole expense, to remove trees, bushes, undergrowth and other obstructions thereon interfering with the location, construction, operation, maintenance, repair, reconstruction and/or replacement of said utilities and necessary appurtenances, together with the right of access to the easement at any time for the stated purposes. The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF WASHINGTON, and is more particularly described as the following property: Solners 5 Acre Tracts Blk 000 D-00 - N 1/2 Of Trs 27 & 28 & S 1/2 Of Trs 25 & 26 Tgw Th Ptn Of Vac 10th St Se (Formerly 216th St Sw Adj Thrto) & Tgw Th Ptn Of Tr 29 Sd Plat Ly Wly Of Fdl - Com At Nwcor Sd Tr 29 Th Ely Alg N Bdy 42.12Ft To Beg Of Ln Herein Desc Th Sly Tap 35.44Ft Fr Sw Cr Of Sd Tr 29 As Meas Alg S Bdy Sd Tr & Term Of Ln Herein Desc (Per City Edm Bla Rec AfNo 199909155005) The easement area is depicted in the drawing attached as Exhibit A GRANTEE shall, at GRANTEE'S sole expense, be responsible for the maintenance, repair, replacement, removal, relocation and reconstruction of the systems. Further, GRANTEE agrees to restore to substantially the original condition such improvements as are disturbed during the construction, maintenance, and repair of said utility or utilities, provided GRANTOR, their heirs, or assigns shall not construct any permanent structure over, upon, or within the permanent easement. GRANTEE agrees to indemnify, defend and hold GRANTOR harmless from any and all liability or damage, including attorneys' fees and costs, incurred or arising directly from GRANTEE's use, maintenance, repair, replacement, removal, relocation and reconstruction of and access to the systems, except those arising from any of GRANTOR'S acts, omissions or negligence. GRANTOR expressly reserves all rights not inconsistent with those granted to GRANTEE herein. Each party shall reasonably cooperate with the other in the performance of their obligations stated herein and to affect the purposes of this Agreement ll{{ DATED THIS DAY OF � I UA 20,1" Awzz�Granto Rabin Fenn, Ver ant Health Commission Consented by: . Providence . Joseph Health Packet Pg. 250 6.9.a Accepted by the City Council dated day of .20 CITY OF EDMONDS By David O. Earling, Mayor STATE OF WASHINGTON) ) ss COUNTY OF SNOHOMISH) ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney On this day personally appeared before me to me known to be the individual(s) described in and who executed the within and foregoing instrument and acknowledged that they signed the same as their free and voluntary act and deed, for the uses and purposes therein mentioned. UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF , 20 NOTARY PUBLIC in and for the State of Washington, residing at Packet Pg. 251 6.9.a EXHIBIT A UTILITY EASEMENT LEGAL DESCRIPTION A 15.00 FOOT WIDE EASEMENT FOR UTILITY PURPOSES ACROSS THE FOLLOWING DESCRIBED PARCEL: THE NORTH HALF OF TRACTS 27 AND 28, AND THE SOUTH HALF OF TRACTS 25 AND 26, SOLNER'S FIVE ACRE TRACTS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 7 OF PLATS, PAGE 25, IN SNOHOMISH COUNTY, WASHINGTON; TOGETHER WITH THAT PORTION OF VACATED 10TH STREET SOUTHEAST (FORMERLY 216TH STREET SOUTHWEST), ADJACENT THERETO; TOGETHER WITH THAT PORTION OF TRACT 29 OF SAID SOLNER'S FIVE ACRE TRACTS LYING WESTERLY OF THE FOLLOWING DESCRIBED LINE; COMMENCING AT THE NORTHWEST CORNER OF SAID TRACT 29; THENCE EASTERLY ALONG THE NORTH BOUNDARY A DISTANCE OF 42.12 FEET TO THE BEGINNING OF THE LINE HEREIN DESCRIBED; THENCE SOUTHERLY TO A POINT THAT IS 35.44 FEET FROM THE SOUTHWEST CORNER OF SAID TRACT 29 AS MEASURED ALONG THE SOUTH BOUNDARY OF SAID TRACT 29, AND THE TERMINUS OF THE LINE HEREIN DESCRIBED, AS DESCRIBED IN LOT LINE ADJUSTMENT RECORDED SEPTEMBER 15, 1999 UNDER RECORDING NO. 199909155005. SAID EASEMENT BEING 7_50 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: COMMENCING AT THE NORTHWEST CORNER OF SAID TRACT 29; THENCE NORTH 00'47'15" EAST ALONG THE EAST LINE OF THE ABOVE DESCRIBED PARCEL, A DISTANCE OF 33.05 FEET TO THE TRUE POINT OF BEGINNING; THENCE, LEAVING SAID EAST LINE, NORTH 89-14-02" WEST A DISTANCE OF 39.91 FEET; THENCE NORTH 44017'06" WEST A DISTANCE OF 20.16 FEET; THENCE NORTH 00°29'08" EAST A DISTANCE OF 4.01 FEET TO A POINT HEREIN DESIGNATED AS POINT "A"; THENCE NORTH 0037'03" EAST A DISTANCE OF 66.88; THENCE NORTH 29`48'08" WEST A DISTANCE OF 14,62; THENCE NORTH 68016'52" WEST A DISTANCE OF 126.45 FEET; THENCE NORTH 21 °28'28" EAST A DISTANCE OF 6.25; THENCE NORTH 30o54'39" EAST A DISTANCE OF 44.80 FEET; THENCE NORTH 23'15'46" EAST A DISTANCE OF 13.34 FEET; THENCE NORTH 19031'20" EAST A DISTANCE OF 30.69 FEET; THENCE NORTH 67o31'14" WEST A DISTANCE OF 15.43 FEET TO THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE, TOGETHER WITH A 15.00 FOOT WIDE EASEMENT BEING 7.50 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: BEGINNING AT SAID POINT "A"; THENCE NORTH 89 32'50" WEST A DISTANCE OF 14.17 FEET TO THE TERMINUS OF THE HEREIN DESCRIBED CENTERLINE. THE HEREIN DESCRIBED EASEMENT IS INTENDED TO FOLLOW ALONG THE EXISTING WATERLINE, THE SIDELINES OF SAID 15.00 FOOT WIDE EASEMENT BEING LENGTHENED OR SHORTENED SO AS TO BE CONTIGUOUS WITH THE BOUNDARY LINES OF SAID PARCEL AND WITH EACH OTHER. ,5-'76 -/7 Y:\PROJECTS/1605801/LEGAL5/UTILfTY E5MT 6,doc Q Packet Pg. 252 6.9.a HOAPITAL L12 7 Ig, pp. L11 1��L10 LB �= ` rL7 �7—L6 I-- L4 PARCEL A EASEMENT EXHIBIT 100 50 0 100 200 SCALE IN FEET — — J L NOO'47' -aaas' 216TH ST SW —,— —— _. DRAWN BY I DRAWN BY I KDB PACIFIC CEOMATIC SERVICES, INC CI ECKED BY RGH LAND SURVEYING & MAPPING SERVICES ,SCALE 1 n = 1001 QUALITY SERVICE- CREATIVE SOLUTIONS 6608 216TH STREET SW, STE.304 DATE 5/17/2017 MOUNTLAKE TERRACE, WA 98043 JOBNOMBER 16-058-01 PHONE:(425)778-5020 FAX:(425) 775-2649 PGS INC WEB:www,PacGeolnc.com I OF 1 SHEET EXHIBIT TABLE SEGMENT LENGTH BEARING L1 39.91' 1,18914'GOW L2 20.16' N44'17'06"W L3 4.01' NO'29'08"E L4 14,17' N89'32'50"W L5 66.88' NO'27'03"E L6 14.62' N29'48'08"W L7 126.45' NBB'1 0'52"W LB 6.25' N21'28'28"E L9 44.80' N30'54'39"E LIO 13.34' N23'15'48"E L11 30.69' N19'31'20"E L12 15.43' N67'31'14"W 1605801-ESMTS-REVISED.DWG/UTILITY ESMT 6 a Packet Pg. 253 6.9.b �7 UTILITY EASEMENT / � I I I 1 II II I _ 2NTh1 ST 5F SWEDISH � � — — — — — — — — — — - - MH Sr aw HOSPITAL TILT TY PAAC& T- 1 — EA EMENT A — — UTILITY I I I 3 I►_:\ ` EASEMENT ' I I UTILITY I ( EASEMENT I \) 21600 SR 99 Q A7M, PAApM EASEMENT P� — / I EASEME[T 7320 / r `+ST. SW UTILITY EASEMENTIL UTILITY — I EASEMENT I I 21632 PA fiM P� I _ i t PARKING I I SR 99 D I C I I GARAGE I I PTY � UTILEASEMEIN PAfiM � e III I j I I I I I I 21700 1 I I I SR 99 / - _ 1-----------.� I N 1 N Q Packet Pg. 254 6.10 City Council Agenda Item Meeting Date: 10/17/2017 Authorization for Mayor to approve recording of a public pedestrian easement along Edmonds Way adjacent to 10032 Edmonds Way Staff Lead: Rob English Department: Engineering Preparer: Katie MacCaul Background/History On October 10, 2017, staff presented this item to the Parks, Planning and Public Works committee. Staff Recommendation Accept Pedestrian Easement and authorize the Mayor to approve the recording of the easement. Narrative The City of Edmonds is currently reviewing a proposed development project, Westgate Village, which includes construction of a mixed use building at 10032 Edmonds Way. Edmonds Community Development Code Chapter 16.110 - Westgate Mixed -Use Zone, requires a total planting buffer and sidewalk width to be a minimum of 13-feet. In meeting this requirement, a portion of the sidewalk will be located on private property and therefore, a public pedestrian easement shall be provided to the City Attachments: Vicinity Map -Pedestrian Easement -Westgate Village Westgate Images 2017-10-04 Pedestrian Easement Legal 2017-10-04 Sidewalk Utility Esmt-with site Packet Pg. 255 n " City of Edmonds Vicinity Map Westgate Village {AyA 10022 -10030 1� \ 2 2 2302® 23027 ry 23 23103 231= 231 �� 23 y1711 "_• 23119 23117 WM I 23125 .. 1 1 0 2271 22 22 9826 227 P m JJ 22805 momL a� q1 2 6 2281 - � my � 97z7 S 47 _ LU 9801 Y � T------ --- EDMONDS WA ---- o J _ J 23014 2302 2 23024 , 9920 23 23028 2302ME 230 2 230M 23104 2 97= 71105 2311� jl.,:- 2W 23114 2:i1; � 23121 IF 23118 , 23119 P .9718 WIU- n ' - 9825� LL 23124 23127 L— ... 2312t 9� 1: 4,514 0 188.08 376.2 Feet This map is a user generated static output from an Internet mapping site and is 1 reference only. Data layers that appear on this map may or may not be accural WGS 1984 Web Mercator_Auxiliary_Sphere current, or otherwise reliab © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTIC Legend Notes 10032 Edmonds Way Pedestrian Easement 6� 0� LLI 4ourrtlek (a 4 Te��ace �L d a d d R CID d I Packet Pg. 256 «A±ƒE �\23�Si2 -Q�e2=2 w ) - > «&A2��267 \2\/5r 3f))/\k&k 2 / ~\E'd - r!v u f )k7�e& LU f)\)3/Iwo �\ 0 CL a&aal E ( //\/\=k§k m /® \ � \ @ � > cc § « 7 G § I § \ § R _m«9N3 ,mm w Packet Pg. 257 LU Y 7, W N <v z< O a ® El ❑ Y LEI] 11 1 -- fr+r• _ __ f o r + st" n Lr t ml z v •' - U o sEcoNawm' ?i e. F1TpN1'AGf F �/ _ 1 U PER E(DC •�' '� 22110.020.BIORD :399321E%H.21,20151 : s ;tx W gm :20'OiooLC9u 6 )'050'01l•ZZ )0)3X3d )0)3 Had Wkig §A! 9NBdwoJaq,Of79010: ,0-,91 „9-,ZE I5LOZ E YZ'HX31 Z E66E CB01 B OZO OL LZZ )0)3 Rid 1HPNldONS SpDOVII�TE]Q)1 �!# 39V1NON3 AHVONOD35 LU W m Q 0 z 0 2 0 W W VI l+l W Packet Pg. 258 VUV77VHIS 9N31N OI(If)1S 9LOZ 12 6.10.b z z 2 Z �o -� Q = a ¢ A J d a N q•CyS10'OU'ZZ 1013 U3d N '7 n w dOl ONV 3SV9 DNI1SI0 ± Y Lz 8. d01 35V9 > El •,yrr��� � c r cn ry z J O } Wl-aS)133a1S 1N08j ld 30d89 03HSIN13 @,Str> TO 10'0 L VZZ )0)3 a3d „8-,6 „8-,6 110-,81 SN • •ri z Q J .-.-•----- CD a z ¢ 4 m=¢^ ad m Sao ca o Ln 0 11' 10" nl W W � d IIY g HIGHER BAYS @ m m } COMMERCIAL a PER ECDC Q 22.110.015.A.2.b.i : u � tri c t] Z tt O 2 0 C, w 0 o w — � Q z Q Q N oV z i >W ¢ o o > z � � 0 s Q Packet Pg. 259 VifVZZVdiS 5N3W OIOfllS 910Z c 6.10.c EASEMENT DESCRIPTION THAT PORTION OF LOT `C' WESTGATE VILLAGE BOUNDARY LINE ADJUSTMENT AS FILED UNDER RECORDING NO 200203075001 RECORDS OF SNOHOMISH COUNTY, WASHINGTON, SITUATED IN THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 38, TOWNSHIP 27 NORTH, RANGE 3 EAST, W.M., SNOHOMISH COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE WESTERLY LINE OF SAID LOT WITH THE SOUTHERLY RIGHT OF WAY MARGIN OF EDMONDS WAY (SR 104) AND A NON -RADIAL INTERSECTION WITH AN ARC OF A CURVE CONCAVE TO THE NORTHEAST FROM WHICH ITS CENTER BEARS NORTH 47037'54" EAST, 640.00 FEET DISTANT; THENCE SOUTHEASTERLY ALONG THE ARC OF SAID CURVE AND SAID MARGIN THROUGH A CENTRAL ANGLE OF 01007'54", A DISTANCE OF 12.64 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING SOUTHEASTERLY ALONG THE ARC OF SAID CURVE AND SAID MARGIN THROUGH A CENTRAL ANGLE OF 06023'07", A DISTANCE OF 71.32 FEET TO A POINT OF CUSP OF A CURVE CONCAVE TO THE NORTHEAST FROM WHICH ITS CENTER BEARS NORTH 46047'35" EAST, 439.26 FEET DISTANT; THENCE SOUTHEASTERLY ALONG THE ARC OF SAID CURVE AND SAID MARGIN THROUGH A CENTRAL ANGLE OF 04025'21", A DISTANCE OF 33.90 FEET TO A POINT OF CUSP OF A CURVE CONCAVE TO THE NORTHEAST FROM WHICH ITS CENTER BEARS NORTH 37010'23" EAST, 643.50 FEET DISTANT; THENCE NORTHWESTERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 07059'04", A DISTANCE OF 89.67 FEET TO THE BEGINNING OF A COMPOUND CURVE CONCAVE TO THE NORTHEAST HAVING A RADIUS OF 30.00 FEET; THENCE NORTHWESTERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 18009'22", A DISTANCE OF 9.51 FEET; THENCE NORTH 26041' 12" WEST A DISTANCE OF 6.75 FEET TO THE POINT OF BEGINNING. CONTAINING 283 SQUARE FEET, MORE OR LESS. 2017.10.04 07:19:14-07'00' n ffDDAVID EVANS ANDASSOCIATES INC. 14432 SE Eastgate Way, Suite 400 Bellevue, WA 98007 425.519.6500 Packet Pg. 260 6.10.c \ N.T.S. / BLA 200303075001 A=1 *07'54 R=640.00 j L=12.64' N26'41'12"WJ 6.75' A=18'09'22" R=30.00' L=9.51' EASEMENT (283 SQ. FT. POINT OF BEGINNING rF. / po Rp a p0, / 00610700200600� r♦ � • �� r r♦ �� r♦ �� r r� r- r♦ r♦ , EASEMENT EXHIBIT DAV I D E VA N S A PORTION OF THE NE 1/4 OF THE NW 1/4 OF Q ANDASSOCIATES INC. SECTION 38 T.27N., R.03E., W.M. 415 - 118th Avenue SE Bellevue Washington 98005-3518 SNOHOMISH COUNTY, WASHINGTON I Phone: 425.519.6500 Packet Pg. 261 6.10.d EASEMENT— (283 SQ. FT.) C 1 1 171, L_ I 1 ♦I 0 EASEMENT EXHIBIT A PORTION OF THE NE 1/4 OF THE NW 1/4 OF SECTION 38 T.27N., R.03E., W.M. SNOHOMISH COUNTY, WASHINGTON DAVID EVANS Q ANDASSOCIATES mc. O 415 - 118th Avenue SE Bellevue Washington 98005-3518 Phone: 425.519.6500 Packet Pg. 262 6.11 City Council Agenda Item Meeting Date: 10/17/2017 Authorize Parks and Recreation Department to dispose of surplus equipment Staff Lead: Carrie Hite Department: Parks, Recreation & Cultural Services Preparer: Carrie Hite Background/History The City's Capital Asset Policy and City Code provides guidance to gain council approval to sell or dispose of City property. Staff Recommendation Parks, Planning, and Public Works Committee reviewed on 10/10/17 and recommended this for the Consent Agenda on 10/17/17. Narrative The Parks and Recreation Department has a number of surplus items for disposal. Below is the list of surplus items we intend to dispose and the proposed plan for such disposal: 1. Approximately 1,000 old and mismatched brick pavers accumulated from a variety of past projects. - Ballard Re -Use Salvage will accept them at no cost, as opposed to disposing them at a landfill facility. 2. Print Photography Equipment including 5 enlargers, a print dryer, water tables/bins, partitions, and miscellaneous small supplies and chemicals. The Department has not run a photography program in many years and the last drop -in use was in 2014. We do not have plans to re -install a photography program. As a result, we no longer have a need for this equipment. - Attempt to sell the equipment and/or donate to local photography group(s) or schools. Proceeds from the sale of equipment would be used to offset any disposal cost and then go into Youth Scholarship Fund. 3. Miscellaneous equipment located under the grandstand at Civic Center Park - Usable and functional equipment will be re -located to a different storage location within our system. Old, unusable equipment will be safely disposed of at an appropriate facility. Packet Pg. 263 7.1 City Council Agenda Item Meeting Date: 10/17/2017 Public Hearing to consider the Historic Preservation Commission's Recommendation regarding the eligibility of the Gerdon House located at 209 Caspers Street for listing on the Edmonds Register of Historic Places (10 min.) Staff Lead: Kernen Lien Department: Planning Division Preparer: Kernen Lien Background/History The Historic Preservation Commission has spent a significant amount of time over the last year research the Gerdon House and pursuing its listing on the Edmonds Register of Historic Places. The HPC held a public hearing on September 14, 2017 and forwarded a recommendation to the City Council to list the Gerdon on the Register of Historic Places. Staff Recommendation Accept the Historic Preservation Commissions recommendation and adopt the ordinance included in Exhibit 1 to place the Gerdon House on the Edmonds Register of Historic Places. Narrative The Gerdon House located at 209 Caspers Street was constructed in 1922 and is a largely intact example of the Dutch Colonial Style. The home is a "mail order" or "kit house". The 'Dutch Colonial' design was listed in both the Montgomery Ward Company's'Wardway Homes' and the Gordon -van Tine Company catalogues. The ready -cut kit of all construction materials needed was supplied by the mail order company and delivered rail. The criteria for determining designation on the Edmonds Register of Historic Places is contained within ECDC 20.45.010. Attachments: Exhibit 1 - Draft Gerdon House Historic Register Ordinance Exhibit 2 - September 14, 2017 Historic Preservation Commission Minutes Excerpt Exhibit 3 - Gerdon House Historic Preservation Designation Staff Report Exhibit 4 - Nomination Form Exhibit 5 - HPC Application Report Exhibit 6 - BOLA Report Form Exhibit 7 - Signed Owner's Authorization Form Exhibit 8 - Vicinity Map Packet Pg. 264 7.1.a ORDINANCE NO. AN ORDINANCE DESIGNATING THE EXTERIOR OF THE GERDON HOUSE LOCATED AT 209 CASPERS STREET, EDMONDS, WASHINGTON FOR INCLUSION ON THE EDMONDS REGISTER OF HISTORIC PLACES, AND DIRECTING THE DEVELOPMENT SERVICES DIRECTOR OR DESIGNEE TO DESIGNATE THE SITE ON THE OFFICIAL ZONING MAP WITH AN "HR" DESIGNATION., AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the Gerdon House located at 209 Caspers Street, Edmonds, Washington, is included on the Historic Survey of Downtown Edmonds prepared by BOLA Architecture in conjunction with the Washington State Office of Archaeology and Historic Preservation in October, 2004, as a property that could potentially contribute to a historic district; and WHEREAS, the Edmonds Historic Preservation Commission held a public hearing on September 14, 2017, to consider the eligibility of the Gerdon House for listing on the Edmonds Register of Historic Places; and WHEREAS, after consideration of the staff recommendation the Commission voted to recommend to the City Council that the Gerdon House be listed on the Edmonds Register of Historic Places; and and WHEREAS, the owner(s) have given their written consent for such designation; WHEREAS, the City Council has received the recommendation of the Historic Preservation Commission regarding the features of the site which contribute to its designation -1- Packet Pg. 265 7.1.a and finds that the application meets the criteria of the ordinance as contained in Chapter 20.45 of the ECDC; and WHEREAS, the City Council held a public hearing on October 17, 2017, to consider the Historic Preservation Commission's recommendation; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The building located at 209 Caspers Street, Washington 98020, known as the Gerdon House, is hereby approved for designation to the Edmonds Historic Register. The exterior of the building is hereby designated as significant. Section 2. The Development Services Director, or her designee, is hereby authorized to designate the listed site on the Edmonds zoning map with an "HR" designation. This designation does not change or modify the underlying zone classification. Section 3. Effective Date. This ordinance, being an exercise of a power specifi- cally delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: M. APPROVED: MAYOR DAVID O. EARLING JEFFREY B. TARADAY, CITY ATTORNEY -2- Packet Pg. 266 7.1.a FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. a -3- Packet Pg. 267 7.1.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the 17th day of October, 2017, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE DESIGNATING THE EXTERIOR OF THE GERDON HOUSE LOCATED AT 209 CASPERS STREET, EDMONDS, WASHINGTON FOR INCLUSION ON THE EDMONDS REGISTER OF HISTORIC PLACES, AND DIRECTING THE DEVELOPMENT SERVICES DIRECTOR OR DESIGNEE TO DESIGNATE THE SITE ON THE OFFICIAL ZONING MAP WITH AN "HR" DESIGNATION., AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this day of October, 2017. CITY CLERK, SCOTT PASSEY a -4- Packet Pg. 268 7.1.b the Register. However, the Commission's long-standing position has been that a property will only remain on the Register while the property owner is in support of the listing. However, an exception would apply if the property owner had taken advantage of a specific land use or tax benefit based on the property being listed on the Register. To make the Commission's position clear, staff is recommending the following policy statement: "It is the policy of the Edmonds Historic Preservation Commission that a property will be added to and remain on the Edmonds Register of Historic Places as long as the current property owner is in support of the listing, unless the property has received a land use or tax benefit that was afforded to it only as a result of its listing. In this case, the listing must continue for the duration of the benefit. " COMMISSIONER VOGEL MOVED THAT THE COMMISSION ADOPT THE NOMINATION POLICY STATEMENT AS WRITTEN. COMMISSIONER DEINER-KARR SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. The Commission directed staff to write a letter to the Campbells, as per their request, and include a copy of the policy statement for further clarification. PUBLIC HEARINGS Public Hearing to Determine the Eligibility of the Gerdon House (209 Casuers Street) for Listing on the Edmonds Register of Historic Places (File Number PLN20090012) Mr. Lien briefly reviewed the process for reviewing nominations for properties to be included on the Edmonds Register of Historic Places. Following the public hearing, the Commission will forward a recommendation to the City Council, and the City Council will make the final decision. He also briefly reviewed the effects and benefits of listing a property on the Register, including the need for a Certificate of Appropriateness prior to commencing any work on the historic elements of the property. He advised that the Gerdon House is a "mail order" or "kit home." He provided historic photographs of the home that were taken at about the time it was constructed in 1922, as well photographs to illustrate the home's current condition. He referred the Commission to the criteria that must be considered when determining whether or not a property is eligible for listing on the Edmonds Register of Historic Places (ECDC 20.45.010). He reviewed the criteria as follows: • Is significantly associated with the history, architecture, archaeology, engineering or cultural heritage of Edmonds. The house is associated with the early residential growth of Edmonds and was built for Ira Gerdon, who lived in the house until 1948. • Has integrity. The house is a largely -intact example of the Dutch Colonial Style. Although changes were made to the windows, the replacements match the original windows. An addition was also added to the back of the house in the 1970's without impacting the historic character of the original structure. False storm shades were added to the front of the home, as well, but they do not impact the integrity of the structure. • Is at least 50 years old or has exceptional importance if less than 50 years old. The building was constructed in 1922 and is 95 years old. • Falls into at least one of the designation categories spelled out in ECDC 20.45.010(A). Designation Category B applies to the home. (Embodies the distinctive architectural characteristics of a type, period, style or method of design or construction, or represents a significant and distinguishable entity whose components may lack individual distinction) The Gerdon House is a largely -intact example of the Dutch Colonial Style, and is a "mail order" or "kit house" from Montgomery Ward. Next, Mr. Lien reviewed the significant features of the home as follows: 1. Shape. The original building is a two-story rectangular structure with the 1977 addition from the rear of the house and not visible from the street. Historic Preservation Commission Minutes September 14, 2017 Page 2 Packet Pg. 269 7.1.b 2. Roof and Roof Features. The roof is a steep gambrel roof, typical of the Dutch Colonial Revival style. A continuous dormer across the front of the building opens up the second story. 3. Openings. The central entryway is accentuated with a decorative crown supported by classical columns. The door is flanked by sidelights and capped with a fanlight. The double -hung window sashes have decorative glazing on the top. 4. Projections. A brick chimney rises above the deck on the west fagade of the house, and a pergola extends off the east side of the home. 5. Trim and Secondary Features. A glassed -in sunroom and deck extend out on the west side of the house. 6. Materials. The house is clad in wood clapboard. 7. Setting. The house sits on a large lot near the intersection of P Avenue North and Caspers Street. Mr. Lien concluded his presentation by recommending that the Commission find the Gerdon House meets the criteria for designation and forward a recommendation to the City Council that it be listed on the Edmonds Register of Historic Places. He reminded them that the owner's signed consent must accompany the nomination when it is presented to the City Council for final approval. The Commissioners commended the Campbell's for the nice work they have done to restore the property and enhance its street view. They also thanked them for nominating their property for the Register. COMMISSIONER DEINER-KARR MOVED THAT THE COMMISSION FIND THAT THE GERDON HOUSE MEETS THE CRITERIA FOR DESIGNATION. SHE FURTHER MOVED THAT THE COMMISSION FORWARD A RECOMMENDATION TO THE CITY COUNCIL THAT THE PROPERTY BE LISTED ON THE EDMONDS REGISTER OF HISTORIC PLACES. COMMISSIONER VOGEL SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. It was discussed that, after the City Council formally approves the nomination, Commissioner Vogel would write an article for www.inyedmondsnews.com and Chair Raetzloff would write an article for THE EDMONDS BEACON to announce the new addition to the Register. A press event would also be scheduled when the plaque is presented to the owners. It was agreed that the plaque would be located at the end of the sidewalk rather than on the home, itself. OLD BUSINESS Presentation on the Edmonds Museum Remodel Mr. Lien reported that Thom Sullivan, Public Works Supervisor, met with Commissioner Waite to discuss the remodel proposal, which will require a Certificate of Appropriateness from the Commission. In addition, Commissioner Waite has met with the Building Official to discuss the concept of energy credits so that single -pane rather than double pane windows can be used. He briefly reviewed the project, noting that the new skylight will be visible when walking along the west side of 5'h Avenue. The existing skylight is in poor shape and is no longer even attached to the building. The new skylight will result in energy credits that can be used when replacing the windows. He asked that the Commission take action on the Certificate of Appropriateness for the skylight portion of the project now. More discussion about the window and door replacement work could follow at a subsequent meeting. The Commissioners agreed that the proposed new skylight would look very similar to the existing skylight, but it would be more functional. COMMISSIONER SCOTT MOVED THAT THE COMMISSION APPROVE A CERTIFICATE OF APPROPRIATENESS FOR THE SKYLIGHT PORTION OF THE EDMONDS MUSEUM REMODEL. COMMISSIONER ALLBERY SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. Historic Preservation Commission Minutes September 14, 2017 Page 3 Packet Pg. 270 7.1.c City of Edmonds Historic Preservation Commission Designation Staff Report "C. 1257 Meeting Date: Septemberl4, 2017 Agenda Subject: Application for designation of Gerdon House at 209 Caspers Street as eligible for inclusion on the Edmonds Register of Historic Places Staff Lead: Kernen Lien, Senior Planner Property Information Site Name/Location: Gerdon House 209 Caspers Street Edmonds, WA 98020 Tax Account #: 27032400215300 Township 27 Range 03E Section 24 '/ Sec NW '/-'/ Sec Construction date: 1922 Staff recommendation: Staff recommends that the Commission finds that the Gerdon House meets the criteria for designation on the Edmonds Register of Historic Places. The exterior of the structure contains the significant architectural features. Gerdon House HistPres designation staff report Packet Pg. 271 7.1.c Designation Meets Staff Criteria Criteria Comments 1. Significantly associated with the ® This house is associated with the early history, architecture, archaeology, residential growth of Edmonds and was engineering or cultural heritage of built for Ira Gerdon who lived in the Edmonds... house until 1948. An addition was added to the back of the house in the 1970's without impacting the historic character of the original structure. 2. Has integrity... ® The house is a largely intact example of the Dutch Colonial Style 3. Age at least 50 years old, or has ® The building was constructed in 1922 and exceptional importance if less than 50 thus is 95 years old. years old... 4. Falls into at least one of the following designation categories: Designation Category a. Associated with events that have ❑ made a significant contribution to the broad patterns of national, state or local history. b. Embodies the distinctive architectural ® The Gerdon House is a largely intact characteristics of a type, period, style example of the Dutch Colonial Style. or method of design or construction, The home is a "mail order" or "kit or represents a significant and house". The `Dutch Colonial' design was distinguishable entity whose listed in both the Montgomery Ward components may lack individual Company's `Wardway Homes' and the distinction. Gordon -van Tine Company catalogues. The ready -cut kit of all construction materials needed was supplied by the mail order company and delivered rail. The customer was responsible for the purchase of the land, building the foundation and/or basement as well as the final interior finishes. c. Is an outstanding work of a designer, ❑ builder or architect who has made a substantial contribution to the art. d. Exemplifies or reflects special ❑ elements of the City's cultural, social, economic, political, aesthetic, engineering or architectural history. Gerdon House HistPres designation staff report Page of 7 Packet Pg. 272 7.1.c Designation Meets Staff Criteria Criteria Comments e. Is associated with the lives of persons ❑ significant in national, state or local history. f. Has yielded or may be likely to yield ❑ important archaeological information related to history or prehistory. g. Is a building or structure removed ❑ from its original location but which is significant primarily for architectural value, or which is the only surviving structure significantly associated with a historic person or event. h. Is a birthplace or grave of a historical ❑ figure of outstanding importance and is the only surviving structure or site associated with that person. i. Is a cemetery which derives its ❑ primary significance from age, from distinctive design features, or from association with historic events or cultural patterns. j. Is a reconstructed building that has ❑ been executed in a historically accurate manner on the original site. k. Is a creative and unique example of ❑ folk architecture and design created by persons not formally trained in the architectural or design professions, and which does not fit into formal architectural or historical, the designation shall include description of the boundaries of categories. Gerdon House HistPres designation staff report Page 3 of 7 Packet Pg. 273 7.1.c 3. Openings The central entryway is accentuated with a decorative crown supported by (entries, etc): classical columns. The door itself is flanked by sidelights and capped with a fanlight. Double -hung sash windows have decorative glazing in the top sash. They are generally grouped in threes on the first story and paired on the second story. A small fanlight is located in each gable end. 4. Projections: A brick chimney raises the above the deck on the west facade of the house. A pergola extends off the east side of the house. 5. Trim & secondary A glassed -in sunroom and deck extends out on the west side of the house. features 6. Materials: The house is clad in wood clapboard. 7. Setting: The house sits on a large lot near the intersection of 3' Avenue North and Caspers Street. 8. Materials at close N/A range 9. Craft details: N/A 10. Individual N/A. Interior features are not considered for nomination. rooms/spaces: 11. Related spaces or N/A sequences: 12. Interior features: N/A. Interior features are not considered for nomination 13. Surface finishes & N/A materials: 14. Exposed structure: N/A Gerdon House HistPres designation staff report Page4 of 7 Packet Pg. 274 7.1.c Gerdon House, 2017 Gerdon House HistPres designation staff report Page 5 of 7 Packet Pg. 275 7.1.c Gerdon House Gerdon House i Notes on historic register nominations: Chapter 20.45.020 ECDC* states that if the Commission finds that the nominated property is eligible for placement on the Edmonds Register of Historic Places, the Commission shall make a recommendation to the City Council that the property be listed on the register with owner's consent. Packet Pg. 276 7.1.c According to Chapter 20.45.040 ECDC, listing on the Edmonds Register of Historic Places is an honorary designation denoting significant association with the historic, archaeological, engineering or cultural heritage of the community. Properties are listed individually or as contributing properties to a historic district. No property may be listed without the owner's permission. Prior to the commencement of any work on a register property, excluding ordinary repair and maintenance and emergency measures defined in Section 20.45.000(H), the owner must request and receive a Certificate of Appropriateness from the Commission for the proposed work. Violation of this rule shall be grounds for the Commission to review the property for removal from the register. Prior to whole or partial demolition of a register property, the owner must request and receive a waiver of a Certificate of Appropriateness. Because Edmonds is a Certified Local Government (CLG), all properties listed on the Edmonds Register of Historic Places may be eligible for a special tax valuation on their rehabilitation. * Edmonds Community Development Code Gerdon House HistPres designation staff report Page 7 of 7 Packet Pg. 277 7.1.d eNEdmonds Edmonds Register of Historic Historic Places Pmeervation Commission Nomination Form Type or print all entries — Please complete all applicable sections. Historic Name (if applicable): Gerdon House Common (or Current) Name (if applicable): Campbell Residence Site Address / Location Street Address or Location Description: 209 Caspers Street City / ZIP Code: Tax / Parcel Number: 27032400215300 Name: Kurt Street Address: 209 Caspers Street City / State / ZIP Code: Edmonds WA 98020 Phone #: 206.546.4269 FOR OFFICE USE ONLY Date Received: 3.13.09 Updated: 3.08.16 File #: HPC-09-12 Survey/Site #: 12 Name (say "Owner" if same as owner listed above): Susan Bauer, Historic Preservation Commissioner Contact Address: 216 4"' Avenue North City / ZIP: Edmonds, WA. 98020 Contact Phone #: 206.240.5345 Date Form Completed: Originally Jan.30, 2009 & Updated 3.08.16_ I / WE the undersigned certify that we are the owners of the property identified on this form and hereby give our consent to having the property listed on the Edmonds Register of Historic Places. Name (Please Print) Signature Name (Please Print) Signature Date Date Revised on 9114110 209 Caspers St. Historic Register Nomination Form.doc Page I of 5 Packet Pg. 278 7.1.d E. Eligibility for Listing on the Edmonds Register Site is listed on the National Register of Historic Places (If checked, skip to Section F) Site is listed on the State Register of Historic Places (If checked, skip to Section F) Historical Significance — Please check all that apply: 1. Is associated with events that have made a significant contribution to the broad patterns of national, state or local history. 2. X Embodies the distinctive architectural characteristics of a type, period, style or method of design or construction, or represents a significant and distinguishable entity whose components may lack individual distinction. 3. Is an outstanding work of a designer, builder or architect who has made a substantial contribution to the art. 4. Exemplifies or reflects special elements of the city's cultural, special, economic, political, aesthetic, engineering or architectural history. 5. Is associated with the lives of persons significant in national, state or local history. 6. Has yielded or may be likely to yield important archaeological information related to history or prehistory. 7. Is a building or structure removed from its original location but which is significant primarily for architectural value, or which is the only surviving structure significantly associated with a historic person or event. 8. Is a birthplace or grave of a historical figure of outstanding importance and is the only surviving structure or site associated with that person. 9. Is a cemetery which derives its primary significance from age, from distinctive design features, or from association with historic events or cultural patterns. 10. Is a reconstructed building that has been executed in a historically accurate manner on the original site. 11. Is a creative and unique example of folk architecture and design created by persons not formally trained in the architectural or design professions, and which does not fit into formal architectural or historical categories; the designation shall include description of the boundaries. Historical Description In the space below, describe the history and significance of the site to Edmonds' heritage. You may elect to describe the site's significance in your own words, attach copies of other documents or photographs, and/or make reference to other materials (noting where those materials are available to be reviewed). For example, you may simply note that the site is on an historical survey, noting the survey name and site number. (Please feel free to attach any additional continuation sheets if you need more space.) Revised on 9114110 209 Caspers Si._Historic Register Nomination Form. doe Page 2 of 5 Packet Pg. 279 7.1.d .F. Physical Description This section must be completed if the site is not on the State or National Register, or it is not on an approved historic survey. Please provide as much information as you can. Year Built: 1922 Architect: Builder or Engineer (specify): Architectural Style(s)*: Colonia. Dutch Building Form*: Single Family — Side Gable Roof Type*: Gambrel Cladding*: Lap — siding, wood clapboard * Note: See later reference sheets for list of choices for these items. ----------------------- Overall - Changes from Condition: Original: Excellent Plan: Cladding: Windows: Other: Site: X Good Intact Intact Intact Intact X Original Site Fair Slight Slight Slight Slight Moved Deteriorated Moderate Moderate Moderate Moderate Date Moved: Ruins Extensive Extensive X Extensive Extensive Unexposed X Unknown X Unknown Unknown X Unknown - - - - - ------------------------------------------- Plan Type: Structural System: Apsidal _Pavilion ,Balloon/Platform Center Space/ _Polygonal Braced Frame Courtyard X Rectangle _Brick Cross/Cruciform _ Round _Clay Tile E-Shape Semi -circular _Concrete block Hexagonal Square _Concrete poured H-Shape _Triangular _Log Irregular _T-Shape —Mixed L-Shape _Unknown —None f None U-Shape —Other Octagonal _ Y-Shape _Plank Other _ _Post & Beam Steel Stone - cut 2 Number of Stories Stone - uncut _Unknown Foundation: Roof Material: Brick X Asphalt Comp _ Concrete block A. Comp - built up _ Concrete poured _ A. Comp - shingle _ Log _ A. Comp — rolled _ None Tile _ Other Tile - clay _ Parged Tile - concrete _ Post & Pier Metal _ Stone Metal - corrugated _ Unknown Metal - standing seam Metal — Tile None Other Slate Unknown Wood Wood plank Wood shake Wood shingle Revised on 9114110 209 Caspers St. —Historic Register Nomination Form.doc Page 3 of S Packet Pg. 280 7.1.d --------------------------------------------------------------------------------------------------------------------��__�����------- Describe the present and original (if known) physical appearance: (Use continuation sheets if necessary, and for any photographs or copies you are providing.) The Gerdon house sits far back from Caspers St., on a large lot and accessed by a circular driveway. There is an enclosed room with rooftop porch, off the eatern-most, short side. The Mueller's -purchased the home in the 1940's and at that time the home was outside the city limits and Caspers was unpaved. The Campbell family purchased the home in 2015 from the Mueller's, and is committed to maintaining the historic appearance of the home. They plan to add an unattached two car garage in 2016, and the garage will be constructed in a style complimentary to the house. (Please list and reference any sources which help document the historical value of the site) Snohomish City Assessor site, on-line HP Survey site list 2004 (City of Edmonds) Location Detail Parcel # 27032400215300 UTM Reference: Zone 10 Easting 1261808 Northing 302214.4375 Township 27 Range 03E Section 24 '/4 Section NW V4 '/4 Section Category Ownership Resource Status Usage District Public X Survey/Inventory Current: X Building(s) X Private National Register Domestic — SF Structure Both National Landmark Site State Register Historic: Object Determined Eligible Other: Within a District? Contributing? Local District: Yes Yes National or State Register / District: X No No X Unknown Revised on 9114110 209 Caspers St. —Historic Register Nomination Form. doc Page 4 of 5 Packet Pg. 281 7.1.d fI N Edmonds Edmonds Register of Historic Historic Places Preservation Commission Nomination Form Continuation Sheet for Item # Revised on 3108116 209 Caspers St. —Historic Register Nomination Form. doc Page S of 5 Packet Pg. 282 7.1.e Edmonds Historic Preservation Commission Application Report: Address: 209 Caspers Street Building type(s): House (and garage) Historic register listing: in process Historical/Architectural Significance: The house located at 209 Caspers Street, Edmonds, WA, built in 1922, is a rare example of a "mail order" or "kit house". Its architectural style "Dutch Colonial" was popular on the east coast while the various bungalow house styles shown in the various manufactures catalogues were more popular on the west coast. Making this particular house even rarer given its west coast location. This particular `Dutch Colonial' design was listed in both the Montgomery Ward Company's `Wardway Homes' and the Gordon -van Tine Co. catalogue. Gordon van Tine Co. was the actual designer and producer of the Wardway Homes. Over 100,000 kit homes were built in the United States between 1908 and 1940. Companies offering kit houses during all or part of their corporate existence included: [2] Packet Pg. 283 7.1.e • Aladdin Homes, Bay City, Michigan —1906 to 1981 • Bennett Homes, North Tonawanda, New York — 1902 to 1935 or later • Fenner Factory Cut Homes, Ready Built House Company, North Portland, Oregon — 1912 to 1928 • Gordon -Van Tine Homes, Davenport, Iowa, with additional plants in St. Louis, Missouri, Chehalis, Washington, and Hattiesburg, Mississippi —1907 to 1947 • Harris Homes, Harris Brothers Company, Chicago, Illinois — 1913 to 1960 • Hewitt-Lea-Funck Company, Seattle, Washington • Liberty Homes, Lewis Manufacturing, Bay City, Michigan — 1925 to 1973 • Pacific Ready Cut Homes, Los Angeles —1908 to 1940 • Sears Modern Homes, Sears, Roebuck, Chicago — 1908 to 1940 • Sterling Homes, International Mill and Timber Company, Bay City, Michigan — 1915 to 1971 + Wardway Homes, Montgomery Ward, Chicago, Illinois— 1910 to 1931 (actual manufacturer of homes was subcontracted to Gordon -Van Tine)[2] A `ready -cut' kit of all construction materials needed was supplied by the mail order company and delivered by rail. The customer was responsible for the purchase of the land, building the foundation and/or basement as well as the final interior finishes.[3] onfl, Out 17 Puget Dr Melody Lni Caspers St I > A y Brackett's � Larding 7 Shoreline Sancluary.-. e. Holy Rosary Church ��r a Glen St Map data 02016 Googke Packet Pg. 284 7.1.e "The Lexingtalt"—Material. Supplied Either Rudy -Cut or Not Ready -Gat - ACharmuiigDutchColonialHouse often WT havv AdmirV4 the dignified airnpliclty fi9L Kt HDW and the geneses hospitality in every line of 01C M;fT{110i borws of limit ago. "Tho L�ington"wlth its true Owkch Coin qqq ret a ga tci roue, zltlntlad walk, 1Y booed ith t ors and lato sit pooch retn3na ■f! [h�[ beauty ad t,he eNriy bout +vith erCteYao�Y d+GdC►si C4n• rJ�l �Al�t rc aisn[es added. T'he !Sewer bare.. trellised entrance and porch are 0 _ touches which radiate the chew .suS Comfort withkL SsiteYists, you ehwweh ■ m"ihu3e—.rhlch Sw • large Corr !LYlWI PD0►t ha"i, actwc is u beautiful open etalmayy' to tlrr closet —iota a yuu r i YtiYCk' right time splendid Areplace on lha opposite old@ of the tlrlr g roaeu HA: 7 ' NI�f ucr!■ yomrr Cyr. fSnterins the hrla� roam yew sic immrdiattbr ito- paw its hearty 6f the Prrisrh loon kding to She D1141110 M olprcaxd byy a'us ■rid the Three ether largo Colonial windows Live an ahupdante of ldtht l9tY.S2?' porch. and air, The posltkn of the porch at I he side sires a greater desrae of pnvwry than one otherwise locortesi. Ve�7 e the dinii rCAtr is cvmsnrdimsa, well lighted and sherry. It arlfere - ■n txes'lk nt iocasiwr fee • buPree .lung the +iAe+nU between the rwv 5.00 window+. The ithehen It compact and most ewivrniently an misrd, and inet wlra d �- sell as a ta"t-in lu FIRST PLOOR PLAN rear spa's►! iistile-In kttehea awe No. KU as sewxmm Cleombi7tad m.r mind trade crnteatire dorm is !lawn there see" wet. ►br the nnay be handlty eeecli d freest I1w in sr rnvy which renoatw idteitta Rr iced froert vuedde. Upstairs are three liedrooma, tt bath and a haillwar that Fsweil lighttil by a twin wirdotr In the teat denmer. The largest bedroom hoe two - - Averts• whik cmich of efts ether soaps and the bath grave arty —an •4ws^ yuc }t,xnr dmuYr of riwac mom, as you ace. Orr of ow deelrshrlrtd lh"cot Faces is in the hall Jum outehie obc bathroom door. ran venkne to 36 feet wide by pieced ?7 feet all tcattoCaw long F 11 A feature of thin home is that the Ioett wslh ore ■e the hoot and L%Yr ] rear—absdnte assurarscr that "ur rseithls+n eaatsr+e buU4 cote rnou:h to darken your rooms. A hoar nobt udder Ods haute will =ivc ample room for "pact- fruit gpD?�p[}f 1 cellar ■rid ltuadrryy iE desired. We furnish all wiralowt to tier Suopet We furnish mantel shelf. ash trAb and dooms HALE SCt9 FA di' !it}rt ■mW renulaelota. also demote foe firepl.ee. "The Lr aiegtoir' it moist *fully doe[ tied, yet thrush Our auaptiiy re, — pre iuetion srMy dieter sales methods it o�ered at a meet rreaonahlr psi OATM � See Prices on Paces 1 to 4 ,, Specification on Pages 10 and 11 =or 4� Unk4a You rrpuest etherw4e we furrsiah for this haute silver am ehinsle "Atn for the wall rklt White rising for trim and Cnti tSECQND FLOOR FLASVT green for the bllnds. No Hain ., }red far touf shirtkr. page Is This Dutch Colonial design was also known as the "Sovereign" in the 1930 Wardway catalogue. Sears and other competitors also used the `Lexington' name but for different style houses. Packet Pg. 285 7.1.e The house and garage at 209 Caspers Street meets the following criterion for an initial determination of significance: • The building is associated with one or more significant historic persons or events, or with the broad architectural, cultural, political, economic, or social history of the Town or Commonwealth; • The building is historically or architecturally significant in terms of its period, style, method of construction, or its association with a significant architect or builder, either by itself or as part of a group. The house and garage retain their integrity in terms of their location setting, design, workmanship, materials, feeling and association. More research is needed to determine the addresses of other Montgomery Ward, Gordon -Van Tine, Sears or other kit homes (if any) are in Edmonds area. Sources: 1. http://www.wardnWhomes.com/ 2. htt s://en.wiki edia.or wiki/Kit houses in North America 3. httj2://www.brooklinema.gov/Dor-umentCenterNiew/5082 4. http://wardwUhomes.com/blo�l 5. htt ://www.anti uehomest le.coml lwisl ordon-van-tine/1918/18 vt-704.htm 6. htt ://www.anti uehomest le.com/ lans/mont omer -ward/1930/30mw-soverei n.htm 7. http://www.arts-crafts.com/archive/kithome/ 8. http://www.antiquehome.or House-Plans11925-wardwa 1 9. https://archive.orgldetails/WardLAayHomes 10. http://www.gordonvantine.com/inmap-.ph-p 11. htt ://historichousecolors.com/-content/u loads/2014/01/GordonVanTine. df 12. http:llwww.kithouse.orgl 13. http://www.searshomes.org/index.pbp/tap-/wardway!:homes) 14. https://www.pinterest.com/pin/138133913542048598/ 15. htt s://www.flickr.com/ hotos/dail -bun alow/sets/72157613056938344/ 16. htt s://www.flickr.coml hotos/dail -bun alow/collections/72157601337605751/ Packet Pg. 286 11/10/2016 Property Summary 7.1.e Sn o h o m i s h Onllno Govorn *ot Information & Services CountY40 Washington Printable Version Property Summary _ 0 E m t 0 W Property Account Summary L Parcel Number 127032400215300 Property Address 1209 CASPERS ST, EDMONDS, WA 98020-2602 i 0 IParties - For changes use 'Other Property Data' menu Role Percent Name Mailing Address Taxpayer 100 CAMPBELL KURT W & CARI 209 CASPERS ST, EDMONDS, WA 98020 United States Owner 100 CAMPBELL KURT W & CARI 209 CASPERS ST, EDMONDS, WA 98020 United States Other Property Data Help U 0 a� m x I V 1 {General Information Property Description Property Category Status Tax Code Area Section 24 Township 27 Range 03 Quarter NW TH PTN GOVT LOT 1 SD SEC 24 DAF COM SE COR SD GOVT LOT 1 TH N88*34 45W ALG S LN SD a GOVT LOT 1 10FT TH N01*03 13E 15FT TH N88*34 45W 415.01FT TH CONT N88*34 45W 30FT TO POB TH N01*03 13E 147FT TH N41*40 59E 21.50FT TH N01*03 13E 30.57FT TH N88*56 47W 203FT TH S01*03 13W 192.67FT TH S88*34 45E 189FT TO POB AKA PAR B CITY OF ED c LLA LL-2014-0064 REC AFN 201502125001 BEING A PTN OF GOVT LOT 1 SD SEC 24 m Land and Improvements Active, Locally Assessed 00210 Property Characteristics Use Code 111 Single Family Residence - Detached Unit of Measure Acre(s) Size (gross) 0.85 Related Properties No Values Found Active Exemptions No Exemptions Found No Taxes Owed at this Time. No Charges are currently due_ hftps://www.snoco.org/proptax/(ktivkj enoij bbaal bti 51 ejw)/result-aspx?address=209%2ACaspers%2OSt%2A Packet Pg. 287 11/10/2016 Property Summary No Charge Amounts can be reported because no taxes are due for the year this application is processing. you believe this is incorrect, please contact a Property Support Specialist. Statement of Payable/Paid For Tax Year: 2016 No Charge Amounts are due for this property. If Distribution of Current Taxes District Ratel Amount CITY OF EDMONDS 0.141 88.68 CITY OF EDMONDS 1.87 1,206.45 EDMONDS SCHOOL DISTRICT NO 15 4.67 3,017.02 PORT OF EDMONDS 0.09 59.30 PUB HOSP #2 0.09 58.98 SNO-ISLE INTERCOUNTY RURAL LIBRARY 0.44 286.12 SNOHOMISH COUNTY-CNT 0.93 603.26 STATE 2.121 1,373.18 SNOHOMISH CONSERVATION DISTRICT 1 5.05 TOTALS 1 10.351 6,698.04 Pending Real Property Values Pending Tax Yea Market Land Value Market Improvement Value Market Total Value Current Use Land Value Current Use Improvement Current Use Total Value: 20171 642,6001 322,0001 964,6001 01 01 0 Property Values Value Type Tax Year 2016 Tax Year 2015 Tax Year 2014 Tax Year 2013 Tax Year, 2012 Taxable Value Regular 646,600 590,600 511,800 447,300 507,900 Exemption Amount Regular Market Total 646,600 590,600 511,800 447,3001 507,900 Assessed Value 646,600 590,600 511,800 447,3001 507,900 Market Land 444,000 354,8001 306,200 253,400 275,400 Market Improvement 202,600 235,8001 205,600 193,9001 232,500 Personal Property Levy Rate History Tax Yearl Total Levy Rate: 20151 10.993548 20141 11.107740 2013L 11.656750 Real Property Structures Description IType Year Built More Information 2 Story w/Basement IDwelling 1922 View Detailed Structure Information I Packet Pg. 288 https://www snoco org/proptax/(ktivkjenoijbbaalbti51ejw)/result.aspx?address=209%2ACaspers%20St%2A 11/10/2016 Property Summary I 7.1.e ProSales since 7/31/1999 Transfer Date Receipt Date Sales Price Excise Number Deed Type Grantor (Seller) Grantee (Buyer) 10ther Parcels 5/19/2015 5/20/2015 $975,000 1075635 W MUELLER JOHN W CAMPBELL KURT W & CARI INo 4/24/2014 5/6/2014 $0 1049633 X MUELLER BETTY J ESTATE MUELLER JOHN W INo Property Maps Neighborhood Code Township IRange Section IQuarter IParcel Map 1605001 127 103 124 INW Iview parcel maps for this Township/Range/Section Receipts Date Receipt No. Amount Applied 03/31/2016 00:00:00 8649061 6,698.04 02/12/2015 09:18:00 8070519 6,497.84 10/24/2014 14:19:00 7885783 2,845.00 04/04/2014 00:00:00 7571445 2,844.99 08/06/2013 09:53:00 7265745 2,609.56 04/29/2013 00:00:00 7194486 2,609.56 10/23/2012 00:00:00 6794852 2,824.89 04/05/2012 00:00:00 6476250 2,824.88 10/17/2011 00:00:00 03/23/2011 00:00:00 6281214 2,878.52 5930334 2,878.52 Events Effective Date Entry Date -Time 01/05/2016 01/05/2016 15:25:00 12/24/2015 113:40:00 12/24/2015 12/24/2015 12/24/2015 13:40:00 12/24/2015 12/24/2015 13:39:00 _ 12/24/2015 12/24/2015 113:39:00 12/04/2015 108:58:00 12/04/2015 12/014/2015 12/04/2015 108:56:00 0 5/19/2015 12/24/2015 13:51:00 05/19/2015 12/24/2015 13:50:00 05/19/2015 05/20/2015 k I113:14:00 Remarks Tax Bill Recalculation Value Modification for 2015 performed by strgmm Property Characteristic Changed Property Characteristic Changed Value Modification 1Value Modification Value Modification Value Modification Owner Terminated Owner Added '2016 Size (gross) changed from 0.94 to 0.85 by sascaf �2015 Size (gross) changed from 0.94 to 0.85 by sascaf Type: Value Change Due to Segregation/Merger, Status: Approved, Tax Year: 2015 by sascaf Type: Value Change Due to Segregation/Merger, Status: Approved, Tax Year: 2016 by sascaf _ Type: Value Change Due to Segregation/Merger, Status: Under Review, Tax Year: 2016 by sascaf Type: Value Change Due to Segregation/Merger, Status: Under Review, Tax Year: 2015 by sascaf Party/Property Relationship by sascaf I Party/Property Relationship by sascaf Taxpayer Changed IProperty Transfer Filing No.: 1075635 05/19/2015 by strtjg 0 L d s 0 .13) 1 � m r a� .a y c 0 U 0 L M m 2 a 0 a m c 0 r �a U .Q a la U a x s x w c d E s U Q https://www.snoco.org/proptax/(ktivkjenoijbbaalbti51 ej w) /res ult.aspx ?address= 209%2AC as pers%20St%2A Packet Pg. 289 Y2016 Property Summary 05/19/2015 05/20/2015 Excise Processed Property Transfer Filing No.: 1075635, Statutory Warranty Deed 05/19/2015 by strtjy 13:14:00 01/29/2015 02/12/2015 Taxpayer Changed Property Transfer Filing No.: 1068372 01/29/2015 by strtjg c 09:20:00 0 01/29/2015 02/12/2015 Excise Processed Property Transfer Filing No.: 1068372, Quit Claim Deed 01/29/2015 by strtjg 09:20:00 T Property Transfer Filing No.: 1049633 04/24/2014 by sasset 04/24/2014 06/23/2014 Owner Terminated 11:59:00 0 04/24/2014 06/23/2014 Owner Added Property Transfer Filing No.: 1049633 04/24/2014 by sasset r 11:59:00 — 04/24/2014 05/06/2014 Taxpayer Changed Property Transfer Filing No.: 1049633 04/24/2014 by strrlw 11:06:00 P 04/24/2014 05/06/2014 Excise Processed Property Transfer Filing No.: 1049633, Personal Representative Deed 04/24/2014 by 11:06:00 strrlw -- - -- Party/Property Relationship by strsas a� y 01/26/2005 Taxpayer Changed 13:47:00050 3:47:0 Printable Version Developed by Manatron, Inc. @2005-2010 All rights reserved. Version 1.0.5211.18540 https://www snoco org/proptax/(ktivkjenoijbbaalbti5lejw)/result aspx?address=209%2ACaspers%20St%2A Packet Pg. 290 7.1.f Historic Property Gerdon House at 209 Cas ers St. Edmonds, WA 98020 Inventory Report for LOCATION SECTION Field Site No. 12 OAHP No. Historic Name: Gerdon House Common Name: Property Address: 209 Caspers St Edmonds, WA 98020 Comments: County Township/Range/EW Section 1/4 Sec 1/4 114 Sec Quadrangle UTM Reference Snohomish T271303E 24 NW Zone: 10 Spatial Type: Point Acquisition Code: Unknown Sequence: 0 Easting: 1261808 Northing: 302214.4375 Tax NoJParcel No. Plat/Block/Lot Supplemental Map(s) Acreage 0.94 27032400215300 — _ � ._.. IDENTIFICATION SECTION Survey Name: Downtown 2004 Field Recorder: Susan D. Boyle Date Recorded: 8/11/2004 � Owner's Name: Owner Address: City/State/Zip: Betty Mueller 209 Caspers St. Edmonds, WA 98020 CI f' t•iBuildin Resource Status Comments assiicaon. —g Survey/Inventory Within a District? No Contributing? National Register Nomination: Local District: National Register District/Thematic Nomination Name: DESCRIPTION SECTION Historic Use: Domestic - Single Family House Current Use: Domestic - Single Family House Plan: Rectancile Structural System: Other Changes to plan: Changes to original cladding Changes to windows: No. of Stories: 2 Changes to interior: Changes to other: Other (specify): View of Primary south and partial east facade taken 8/11/2004 Photography Neg. No (Roll No./Frame No.): Comments: Style Formrfype Colonial - Dutch Colonial Single Family - Side Gable m 0 x c O a> C� (D t 0 r (D t i m ;a U) c 0 0 0 c m x c) a E 0 LL i 0 Q aD Q J 0 m co t x w r c d E t v R Q Page 1 of 2 Printed on 2/8/2005 Packet Pg. 291 7.1.f Historic Property Gerdon House at 209 Gas ers St. Edmonds WA 98020 Inventory Report for Cladding Foundation Roof Material Roof Type Wood - Clapboard Gambrel NARRATIVE SECTION Date Of Construction: 1922 Architect: Study Unit Other Community Planning/Development Builder: i Architecture/Landscape Architecture Engineer: Property appears to meet criteria for the National Register of Historic Places: Unable to Determine Property is located in a potential historic district (National and/or local): Yes - Local Property potentially contributes to a historic district (National and/or local): Yes Statement of This house was built in 1921 for Ira Gerdon, who lived here with his family until 1948. The house is associated with the residential development of Edmonds and is a largely intact Significance example of the Dutch Colonial Revival style. i Description of A semi -circular drive provides access from the street to this two story house. It is sheltered by a steep gambrel roof, typical of the Dutch Colonial Revival style. A continuous Physical dormer across the front of the building opens up the second story. The central entryway is accentuated with a decorative crown supported by classical columns. The door itself is Appearance flanked by sidelights and capped with a fanlight. Double -hung sash windows have decorative glazing in the top sash. They are generally grouped in threes on the first story and paired above. A small fanlight is located in each gable end. The house is clad in wood clapboard. A glassed -in sunroom/deck extends on the west of the house. Snohomish County Tax Assessment Records Major Bibliographic Edmonds Historical Museum 2002 Survey References Page 2 of 2 Printed on 2/8/2005 Packet Pg. 292 7.1.f Additional Photos for. Gerdon House View of Primary south fagade and partial west fagade Photography Neg. No (Roll NoJFrame No.): Comments: View of Photography Neg. No (Roll No./Frame No.): Comments: taken 8/11/2004 at 209 Caspers St, Edmonds, WA 98020 View of Entry details Photography Neg. No (Roll No./Frame No.): Comments: View of Photography Neg. No (Roll No./Frame No.): Comments: Printed on 21812005 10:15.17AM n's MIN taken 8/11/2004 Packet Pg. 293 t w Edmonds FOR OFFICE USE ONLY Date Received: Edmonds Register of Received by: Historic Historic Places File #: Preservation Sut'vey/Site #: Commission OWNER'S AUTHORIZATION I /We the undersigned certify that we are the owners of the property identified located at: 5 -� r�� C.- �- c� �,�JY �� ��� , and hereby r give my/our consent to listing the property on the Edmonds Register of Historic Places. NAME: (Please print) L� `WV PHONE #: ....... _ SIGNATURE: NAME: (Please pint) P SIGNATURE: ! f{ f DATE: 1— Z Z— f 7 DATE i Packet Pg. 294 7.1.h 9 o �t 0 0 911 912 ~ �` 903 842 834 696 839 836 832 690 827 830 828 �j 705 , 809 806 741 Gerdon House 0 731 00 730 1031 1030 723 ti 1021 1020 715 rl� N ti M o14 0 101 ti ti M M c o sr SR 524 624 °r° c 651 300 314 324 342 350 70 r N N N 620 652 654 656 907 909 91 616 633 632 621 625 631 90 633 905 608 623 614 615 83 611 �� 626 6 63 � 825 82 6O6 613 608 Q' 611 619 0 607 Q 817 Z W CO s 0 601 602 603 �� 6 0 o r 616 813 a CD co CO w S73 534 547 602 c r r N 625 801 802 SOS 522 541 54 co tO �O (0 807 Gerdon House - 209 Caspers Street Historic Preservation Nomination PLN20090012 Vicinity Map 'nc, t 8y1 CL M x W a Scale 1 inch = 200 feet Packet Pg. 295 8.1 City Council Agenda Item Meeting Date: 10/17/2017 Closed Record Review of Planning Board's recommendation regarding rezone of property located at 9601 Edmonds Way from Westgate Mixed Use (WMU) to Community Business - Edmonds Way (BC-EW) (30 min.) Staff Lead: Kernen Lien Department: Planning Division Preparer: Kernen Lien Background/History CDA & Pirscher Architects Inc. has applied for a rezone on the property located at 9601 Edmonds Way. The requested rezone would change the zoning of the property from Westgate Mixed Use (WMU) to Community Business - Edmonds Way (BC-EW). A representative of the current property (Columbia State Bank) has signed the land use application for the rezone. Staff Recommendation Accept the Planning Board's recommendation and adopt the ordinance provided in Exhibit 6 rezoning the property from WMU to BC-EW. Narrative The subject property was rezoned in 2015 from BC-EW (Community Business - Edmonds Way) to WMU (Westgate Mixed Use). Given site constraints of the subject property, it is extremely difficult to develop under the WMU design standards. As a result, the applicants are requesting a rezone back to the previous BC-EW zoning classification. A site -specific rezone is a "Type IV-B" application. The Planning Board conducts a public hearing, reviews the proposal for consistency with Edmonds Community Development Code (ECDC) 20.40 (Rezones) and forwards a recommendation to the City Council. The Council holds a closed -record review of the project and makes the final decision. The Planning Board held a public hearing on the proposed rezone on September 27, 2017 and forwarded recommendation to the City Council to approve the rezone. Attachments: Exhibit 1 - Staff Report with Attachments Exhibit 2 - Applicant Site Map used at Public Hearing Exhibit 3 - Staff's Public Hearing PowerPoint Presentation Exhibit 4 - Public Hearing sign -in sheet Exhibit 5 - Draft September 27, 2017 Planning Board Minute's Excerpt Exhibit 6 - Draft Ordinance Packet Pg. 296 8.1.a '11c. 189v CITY OF EDMONDS 121 51" Avenue North, Edmonds WA 98020 Phone: 425.771.0220 • Fax: 425.771.0221 • Web: www.edmondswa.gov DEVELOPMENT SERVICES DEPARTMENT • PLANNING DIVISION PLANNING DIVISION ADVISORY REPORT FINDINGS, ANALYSIS AND RECOMMENDATION To: ❑nds I'lannin rpoard From: Kktrnen Lien Senior Planner Date: September 22, 2017 File: PLN20170034 Hearing Date, Time, and Place: September 27, 2017 at 7:00 PM, Edmonds City Council Chambers Public Safety Complex 250 - 5th Avenue North I. INTRODUCTION A. Application CDA & Pirscher Architects Inc. have applied for a rezone on the property located at 9601 Edmonds Way (Attachments 1 - 2). The requested rezone would change the zoning of the property from Westgate Mixed Use (WMU) to Community Business — Edmonds Way (BC-EW). A representative of the current property (Columbia State Bank) has signed the land use application for the rezone (Attachment 1). B. Location The property subject to the rezone request is located at 9601 Edmonds Way. Tax Parcel Number 00937900001000 (Attachment 3). C. Review Process A site -specific rezone is a "Type IV-B" application. Staff makes a recommendation to the Planning Board who conducts a public hearing and forwards a recommendation to the City Council. The Council holds a closed -record review of the project and makes the final decision. A combined Notice of Application, Public Hearing, and SEPA Determination notice was issued on August 31, 2017. Documentation demonstrating compliance with the notice requirements of ECDC 20.03 are provided in Attachment 4. Packet Pg. 297 8.1.a II. FINDINGS OF FACT AND ANALYSIS A. Site Context The subject property sits on the eastern edge of the Westgate Mixed Use zone. Prior to 2007, the site was zoned RM-1.5 (Multi -family Residential with a density of one dwelling unit for every 1,500 square feet of lot area). In 2007 the site was rezoned (along with the two properties directly east of the property) to BC-EW under Ordinance No. 3627. The Edmonds Way designation to BC zone and specific regulations that applied to the BC-EW properties was in part to recognize and accommodate the unique nature and physical constraints of the Edmonds Way entryway to the City of Edmonds and accommodate additional and more flexible development requirements for the Edmonds Way Corridor. In 2010, Columbia State Bank received a conditional use permit to construct a bank with a drive -through on the site. Ultimately, the building permits for the bank expired and the project was never constructed. In 2015, the property was rezoned to WMU along with other commercially zoned properties in the Westgate area. The WMU zone has some specific design standards that, when applied to the subject property, make for an extremely challengingly site to develop under the WMU zone. Planning staff has discussed the site with a number of potential developers since the WMU zone was adopted and have run into the same constraints with each proposal. The primary issue limiting development is with a contour line intended to protect the steep slope and requirements for amenity space. ECDC 22.110.070 provides the design guidelines for amenity and open space in the WMU zone. At least 15% of a site in the WMU must be established as amenity space and an additional 15% for open space. ECDC 22.110.070.D.2 prohibits development beyond the contour line indicated in Figure 22.110.070.13 (inserted below) which is the 340-foot contour for the subject site. The 340-foot contour line is highlighted on the survey for the property included in Attachment 5. The 340-foot contour prohibits development on approximately a little more than half the site. Note also that the contour line cuts through the existing graveled area of the site. While portions of the site above the 340-foot contour line can count towards meeting the open space requirements, that area cannot be counted towards meeting the amenity space requirements. Once a structure compliant with setbacks (16 feet from Edmonds Way) is placed on the site, required parking spaces are provided and access in and out of the site is established, there simply is not enough room in the limited developable footprint to also provide for the 15% of amenity space. PLN20170034 — Rezone Staff Report Page 2 of 11 Packet Pg. 298 8.1.a Figure 22.110.070.D Protected Slopes 820 rAGU in 7IAtlR ��a �aI � nvaawu� ` 0 22004 $26 �$ 128 J ��QaM1 229r1 r D dDL 230 23402 .Zff3 PAttrllNG PARKM f arc Z zxgzp Y 10022 730T9 MM 2344 ' 23027 # 23% �• y@� •� 'r 9724 r pR W • �� RT tl�5 ��V 4 � . r � �riFl nL 3ti5 ,� � 2 f2 1; 17777 .219 22718 922799 ra y 2R71d ai22rz2V31 7i7s ZZr2: 2280 22911 9920 '1{.p O w 22>�8 228TM PL 91V 9� A� 27pW o 4804 qCM MSc kAIAIV a � RAW' 9797 76 GAS VAfdcfAt9 Y4R,.YAR1if;V h 9127 I$AOK Mill 0620y .10030 Inni. t 0 1 f r$ ti 4 2 02 2310 2T105 23107 123111073112 'L31t5 2312, iat,r >0116 120 A Al 2312A �o��% OLD WOODWAY 11.5 �A x? � SAAR 9U1R0'r Ufa,r I an IVA !2024 130, 23021 13ARTEI.L'5 Uj 2305 9112 > 23020 23030 23027 23031 23024 23M -110 . 15104 3 2ID311 = 23707 2S1o5 w 9717 9707 :3170 79111 �. t114 s71 c�j 2311.E r » 7311E a 23119 0748 no s24 9825 b#7 0720 23#8 497n q 2394E l f16, 23265 23214 23017 my 4�g 23877 oC91 -�` �p P 3 [ti l�1 2:i1Gu 961u � � a =Na ST sw 9624 23e 96iI= ter.... - .. 3n Protected slope Ilne (number indicates related slope contour, If applicable) Nate: 4S-faot width of protected area Is adjoining east edge of lot 23105; line otherwise faDows indicated slope contours. B. Neighboring Development and Zoning The subject property is located on the eastern edge of the WMU zone (Attachment 3). The two parcels directly east of the site are zoned BC-EW. A single family neighborhood with an RS-8 zone sits above the site. A PUD substation is located south of the site across Edmonds Way which is zone RM-1.5. West of the site is the WMU zone and a variety of commercial developments including a gas station, bank, drive - through Starbucks, grocery stores, drug stores and other development. B. State Environmental Policy Act (SEPA) A SEPA Determination of Nonsignificance was issued for the proposed rezone on August 31, 2017 with a SEPA appeal deadline of September 14, 2017. There were no appeals of the SEPA determination. The SEPA Checklist and Determination of Nonsignificance are provide in Attachment 6 and 7 respectively. C. Technical Review Committee This application was reviewed by the City of Edmonds' Engineering Division, which had PLN20170034 —Rezone Staff Report Page 3 of 11 Packet Pg. 299 8.1.a no comments on the proposed rezone (Attachment 8). D. Public Comments To date, one public comment has been submitted on the proposed rezone from Colin Adams (Attachment 9) who lives in one of the houses in the single-family neighborhood directly above the site. Mr. Adam had two questions, one related to zoning height changes and the second related to the integrity of the hillside. Staffs Response: Height - Under the existing Westgate Mixed Use zone, a structure on this site could be built up to 35 feet measured from the street front along Edmonds Way. Under the proposed Community Business — Edmonds Way (BC-EW) zone, the base height limit is 25 feet measured from average grade; however, a structure may be allowed to be constructed up to 40 feet if certain conditions are met. Those conditions are spelled out in ECDC 16.50.020.A footnote 3. Those conditions are: 3 The stated height limit may be increased to 40 feet; provided, that: (a) The street setback of any proposed building shall be increased to 15 feet in depth. Type III landscaping shall be located within this setback; (b) Where the proposed development abuts a single-family residential (RS) zoned property, in addition to complying with subsection (a) of this footnote, the proposed development shall modulate the design of any building facades facing the single-family residentially (RS) zoned property; (c) At least three of the following techniques shall be incorporated into the building and/or site's design: (1) Achievement of least LEED gold certification or comparable green building certification; (2) Inclusion of housing units affordable to persons at low/moderate income as determined by Snohomish County Tomorrow. The number of affordable units must be at least 15 percent of the gross number of units proposed; (3) Public amenities within an area comprising at least 25 percent of the length of any required street setback such as outdoor seating, plazas, walkways or other usable open space. The remainder of the setback area will be landscaped with Type III landscaping; (4) Low impact development (LID) techniques are employed. LID best management practices include, but are not limited to: bioretention/rain PLN20170034 —Rezone Staff Report Page 4 of 11 Packet Pg. 300 8.1.a gardens, permeable pavements, roof downspout controls, dispersion, soil quality and depth, minimal excavation foundations, vegetated roofs, and water re -use. (d) Seventy-five percent of a building facade facing a public right-of-way shall be clad with preferred building materials which include natural stone, wood, architectural metal, brick and glass. Concrete, laminates, veneers, fiber cement products and the like may be permitted if they replicate the appearance of the listed preferred materials. At least 55 percent of building facade materials must be salvaged, recycled content, bio-based or indigenous. Slope stability — As described above, in the Westgate Mixed Use zone, an elevation was established along the slope in part to protect the steep slope area and protect the existing vegetation on the slope to help buffer the WMU area from the surrounding single family properties. The elevation line changes throughout the WMU zone and is at 340 feet on the subject property. The City of Edmonds critical area regulations require geotechnical reports for any development within 50 feet of a slope that exceeds 40%. There are specific findings that must be made in a geotechnical report before the City can approve a project. Some of these findings are: ECDC 23.80.060 Alterations of geologically hazardous areas or associated buffers may only occur for activities that: 1. Will not increase the threat of the geological hazard to adjacent properties beyond predevelopment conditions; 2. Will not adversely impact other critical areas; 3. Are designed so that the hazard to the project is eliminated or mitigated to a level equal to or less than predevelopment conditions; and 4. Are certified as safe as designed and under anticipated conditions by a qualified engineer or geologist, licensed in the state of Washington. And ECDC 23.80.070 3. Alterations. Alterations of an erosion or landslide hazard area, minimum building setback and/or buffer may only occur for activities for which a hazards analysis is submitted and certifies that: a. The alteration will not increase surface water discharge or sedimentation to PLN20170034 —Rezone Staff Report Page 5 of 11 Packet Pg. 301 8.1.a adjacent properties beyond predevelopment conditions; b. The alteration will not decrease slope stability on adjacent properties; and c. Such alterations will not adversely impact other critical areas; 4. Design Standards within Erosion and Landslide Hazard Areas. Development within an erosion or landslide hazard area and/or buffer shall be designed to meet the following basic requirements unless it can be demonstrated that an alternative design that deviates from one or more of these standards provides greater long-term slope stability while meeting all other provisions of this title. The requirement for long-term slope stability shall exclude designs that require regular and periodic maintenance to maintain their level offunction. The basic development design standards are: a. The proposed development shall not decrease the factor of safety for landslide occurrences below the limits of 1.5 for static conditions and 1.2 for dynamic conditions. If stability at the proposed development site is below these limits, the proposed development shall provide practicable approaches to reduce risk to human safety and improve the factor of safety for landsliding. In no case shall the existing factor of safety be reduced for the subject property or adjacent properties; Any proposed development on this site would be required to prepare a geotechnical report consistent with ECDC 23.80. E. Edmonds Community Development Code Compliance According to ECDC Chapter 20.40 (Rezones), the Planning Board shall review the proposed rezone and consider the following factors at a minimum: A. Comprehensive Plan. Whether the proposal is consistent with the comprehensive plan; The Comprehensive Plan map designation for the subject property is "Edmonds Way Corridor" (Attachment 10). The Comprehensive Plan has specific goals listed for the Edmonds Way Corridor are listed below. Commercial Development Goal E. The Edmonds Way Corridor consists of portions of Edmonds Way between the 100th Avenue West intersection and Highway 99. This corridor serves as a key transportation corridor, and also provides a key link between Edmonds and Interstate 5. Established residential areas lie on both sides of the corridor. An established pattern of multiple family residential development lies along much of the corridor, while small- scale businesses can be found primarily near intersections. A major concern is that the more intensive development that occurs along the corridor should PLN20170034 —Rezone Staff Report Page 6 of 11 Packet Pg. 302 8.1.a not interfere with the flow of through traffic or intrude into adjoining established communities. E.1 Permit uses in planned multiple family or small-scale business developments that are designed to minimize contributing significantly to traffic congestion. E.2 Provide for transit and pedestrian access to development. E.3 Use design review to encourage the shared or joint use of driveways and access points by development onto SR-104 in order to support the movement of traffic in a safe and efficient manner. Site access should not be provided from residential streets unless there is no feasible alternative. E.4 Use design review to ensure that development provides a transition to adjacent residential neighborhoods. For uses in transitional areas adjacent to single family neighborhoods, use design techniques such as the modulation of facades, pitched roofs, stepped -down building heights, multiple buildings, and landscaping to provide designs compatible with single family development. Make use of natural topography to buffer incompatible development whenever possible The subject property was the only property in the Edmonds Way Corridor designation that was included in the WMU zoning classification (Attachment 10). The majority of the property included in the WMU zone has a Comprehensive Plan Designation of Community Commercial, while a few parcels on the west end of the WMU zone have a Comprehensive Plan Designation of Planned Business/Neighborhood Business (which are also in the Westgate Corridor overlay). The Land Use Element of the Comprehensive Plan lists compatible zoning classifications for the different Comprehensive Plan Map designations (Attachment 11). The compatible zoning classifications for the Edmonds Way Corridor are BP, BN, BC, or similar commercial zone and RM zones. Rezoning the property to BC-EW will is consistent with the Comprehensive Plan. B. Zoning Ordinance. Whether the proposal is consistent with the purposes of the zoning ordinance, and whether the proposal is consistent with the purposes of the proposed zone district; According to ECDC 16.00.010, the zoning ordinance has the following purposes: A. To assist in the implementation of the adopted comprehensive plan for the physical development of the city by regulating and providing for existing uses and planning for the future as specified in the comprehensive plan; and PLN20170034 —Rezone Staff Report Page 7 of 11 Packet Pg. 303 8.1.a B. To protect the character and the social and economic stability of residential, commercial, industrial and other uses within the city, and to ensure the orderly and beneficial development of those uses by: 1. Preserving and retaining appropriate areas for each type of use; 2. Preventing encroachment into these areas by incompatible uses; and 3. By regulating the use of individual parcels of land to prevent unreasonable detrimental effects of nearby uses. At the same time, the purposes of the Business and Commercial Zones include (ECDC 16.40.000): The general purposes of the business and commercial (B or C) zones are: A. To provide for areas for commercial uses offering various goods and services according to the different geographical areas and various categories of customers they serve; B. To provide for areas where commercial uses may concentrate for the convenience of the public and in mutually beneficial relationships to each other; C. To provide for residential uses, community facilities and institutions which may appropriately locate in commercial areas; D. To require adequate landscaping and off-street parking and loading facilities; E. To protect commercial uses from hazards such as fire, explosion and noxious fumes, and also nuisances created by industrial uses such as noise, odor, dust, dirt, smoke, vibration, heat, glare and heavy truck traffic. Finally, the Community Business (BC) zone district has its own purposes as identified in ECDC 16.50.005: The BC and BC — Edmonds Way zones have the following specific purposes in addition to the general purposes for business and commercial zones listed in Chapter 16.40 ECDC: A. To reserve areas for those retail stores, offices, service establishments and amusement establishments which offer goods and services to the entire community; B. To ensure compact, convenient development patterns by allowing uses that are operated chiefly within buildings; C. To allow for mixed -use development which includes multiple dwelling unit(s) that support business uses; PLN20170034 —Rezone Staff Report Page 8 of 11 Packet Pg. 304 8.1.a D. To implement the policies of Edmonds' comprehensive plan for the Edmonds Way Corridor; E. To meet the goals of the Growth Management Act and the city of Edmonds' comprehensive plan for housing diversity and economic vitality. The subject property is located in the Edmonds Way Corridor comprehensive plan designation. An explicit purpose of the BC-EW zone is "to implement the policies of the Edmonds' comprehensive plan for the Edmonds Way Corridor." Rezoning the site to BC-EW is consistent with the purposes of the zoning ordinance. C. Surrounding Area. The relationship of the proposed zoning change to the existing land uses and zoning of surrounding or nearby property; Commercial zoning exists on the east and west side of the subject property. The BC-EW zoned property to the east currently have two single-family residences located on them, but it is only a matter of time before these sites are converted to a commercial use. A PUD substation is located south across Edmonds Way and property to the west is all developed with commercial uses. A single family neighborhood with an RS-8 zoning classification sits above the property. The BC-EW has specific provisions intended to minimize impacts to adjacently zoned property detailed in ECDC 16.50.020 — Site development standards. While the BC zones normally does not require a rear or side setback, properties adjacent to residentially zoned properties must be set back 15 feet from the property line and the required setback must be completely landscaped with Type I landscaping (the City's most dense landscaping type). Additionally, buildings taller the 25 feet adjacent to single family zones must modulate the design which will minimize the visual impact on single family properties. D. Changes. Whether there has been sufficient change in the character of the immediate or surrounding area or in city policy to justify the rezone; The primary change in the area and the subject property is the establishment of the Westgate Mixed Use zone in 2015. As noted above in the site context discussion, applying the WMU zone to the subject property severely limits development potential of the site. The subject property was the only property in the Edmonds Way Corridor comprehensive plan designation to be included in the WMU zone. The purposes of BC zone specifically note that BC-EW zone is intended "to implement the policies of the Edmonds' comprehensive plan for the Edmonds Way Corridor." Rezoning the site back to BC-EW would be more consistent with the City's policies and intent for the Edmonds Way Corridor. E. Suitability. Whether the property is economically and physically suitable for the uses allowed under the existing zoning, and under the proposed zoning. One factor could be the length of time the property has remained undeveloped compared to the surrounding area, and parcels elsewhere with the same zoning; PLN20170034 —Rezone Staff Report Page 9 of 11 Packet Pg. 305 8.1.a There has been a lot of interest in this site over the last couple of years since the WMU zone has been adopted. Given the specific design standards of the WMU and constraints those standards put on the property, it is extremely difficult to design a project for the site that would be economically feasible. As a result the property has remained undeveloped. The BC-EW zone contains many of the features that were incorporated into the WMU zone. For instance, any proposed building above 25 feet must include at least three building and site design techniques of LEED gold certification (or comparable green building certification), inclusion of affordable housing, public amenities of at least 25% the length of any required street setback, or low impact development techniques. The physical constraints of the site is that it is relatively narrow lot with a steep slope on the northern half of the lot. With WMU zone prohibition against development beyond the 340-foot contour, this further limits the developable area of the site. Given the steep slope on the site, any development will have to prepare a geotechnical report consistent with the requirements of ECDC 23.80 and making the specific findings required by ECDC 23.80.060 and 23.80.070. The applicant submitted a geotechnical report from a previously considered development on the site demonstrating the site could be safely developed without impacting the slope stability (Attachment 12). Any new proposed development will be required to prepare a geotechnical report specific to that proposed development consistent with the current critical area regulations. The BC-EW zone is a more suitable zone for the subject property than the WMU zone. F. Value. The relative gain to the public health, safety and welfare compared to the potential increase or decrease in value to the property owners. Given the difficulties of developing the property under the WMU zone design standards, rezoning the property back to BC-EW will increase (or reestablish) the economic value of the site. At the same time public health, safety and welfare will not be adversely impacted by rezoning the property back to BC-EW. Critical area regulations will ensure slope stability is not impacted, some development standards specific to the BC-EW zone are intended to minimize impacts to adjacent residentially zoned property, and other development regulations also help protection the public health, safety, and welfare. III. CONCLUSIONS A. Applying the Westgate Mixed Use zone to the subject property had unforeseen consequences. Given the specific physical properties of the site, development potentially is extremely limited by the WMU zone. B. The proposed BC-EW zone specifically implements policies of the Edmonds' comprehensive plan for the Edmonds Way Corridor in which the site is located. PLN20170034 —Rezone Staff Report Page 10 of 11 Packet Pg. 306 8.1.a C. Design standards within the BC-EW zone and other City of Edmonds development regulations will ensure slope stability is not impacted and public health, safety and welfare is protected. IV. RECOMMENDATION Based on the findings of facts, analysis, conclusions, and attachments to this report, staff proposes that the Planning Board make a recommendation to the City Council to AP PIZO V 1, the rezone from contract WMU to BC-EW. V. ATTACHMENTS 1. Land Use Application 2. Applicant Cover Letter 3. Zoning and Vicinity Map 4. Public Notice Documentation 5. Site Survey 6. SEPA Checklist 7. SEPA Determination of Nonsignificance 8. Engineering Comment Form 9. Colin Adams September 20, 2017 Email 10. Comprehensive Plan Map 11. Public Notice Documentation 12. Engineering Division Comments VI. PARTIES OF RECORD City of Edmonds 121 — 5th Avenue North Edmonds, WA 98020 CDA & Pirscher Architects Inc. 23114 — 1001h Avenue West Edmonds, WA 98020 PLN20170034 —Rezone Staff Report Page 11 of 11 Avery Johnson Columbia State Bank 5210 74th Street West, Suite B Lakewood, WA 98499 Colin Adams 22806 — 96th Place West Edmonds, WA 98020 Packet Pg. 307 8.1.a f City of Edmonds JUL 27 2017 Land Use Application DEVELOPMENTrSERACES .1 ARCHITECTURAL DESIGN REVIEW ;J COMPREHENSIVE PLAN AMENDMENT _1 CONDITIONAL USE PERMIT J HOME OCCUPATION 1 FORMAL SUBDIVISION I SHORT SUBDIVISION J LOT LINE ADJUSTMENT d PLANNED RESIDENTIAL DEVELOPMENT .1 OFFICIAL STREET MAP AMENDMENT 7 STREET VACATION I REZONE 1 SHORELINE PERMIT '1 VARIANCE / REASONABLE USE EXCEPTION J OTHER; • PLEASE NOTE THAT ALL INFORMATION CONTAINED WITHIN THE APPLICATION IS A PUBLIC RECORD ■ PROPERTY ADDRESS OR LOCATION 9601 9601 Edmonds Way PROJECT NAME (IF APPLICABLE) West ate Station Rezone o u l.a State Ban PROPERTY OWNER Avery Johnson PHONE# 253-305-1933 ADDRESS 5210 74th St W. Suite B Lakewood, WA 98499 ColumbiaBank.com FAX# TAXACCOUNT# 009379 000 010 00 SEC. 36 TWP. 27 N RNG. 3 E DESCRIPTION OF PROJECTOR PROPOSED USE (ATTACH COVER LETTER AS NECESSARY) SEE ATTACHED DESCRIBE HOW THE PROJECT MEETS APPLICABLE CODES (ATTACH COVER LETTER AS NECESSARY) SEE ATTACHED APPLICANT CDA + Pirscher Architects Inc. PHONE# 206-368-9668 ADDRESS 23114 100th Ave. W, Edmonds, WA 98020 E-MAIL carlp®cdaarch.com FAX# 206-368-9558 CONTACT PERSON/AGENT Carl F. Pirscher AIA<LEED AP PHONE# 206-368-9668 ADDRESS (above) E-MAIL carlpocdaarch.com FAX # The undersigned applicant, and hislhcrltts heirs, and assigns, in consideration on the processing of the application agrees to release, indemnify, defend and hold the City of Edmonds harmless from any and all damages, including reasonable attorney's fees, arising from any action or infraenon based in whole or part upon false, mtsteading, inaccurate or incomplete inron}iation rum ished by the apphcanI, his/her/!Ls agents or employees. By my signature, I certify that the ittfarmatio acid exhibits h submitted are true and correct to the best of my knowledge and that I am authorized to file this applicati on thcrbe4alf of he - Vr a, listed below. SIGNATURE OF APPLICANT/AGENT DATE 7-20-17 Property Owner's Authorlxntion ' 1, /gd¢/� _ .Jj�� _ , ceniR, under the penalty of perjury under the laws of the State of Washington that the foltnHin� is a true and correct stalcmr 1 ltn a aulltorixtd the above ApplieandAgcnt to app4y for the subject land use application, and grant my permission for e p I' officials and the staff of the Ciry of Edmonds to enter the subject property for the purposes of in ction and posti all ?d, t to this application. SIGNATURE OF OWNER DATE Que ns'' Call (425) 771-0220. Revised on 8122112 B - Land Use Application Page I of I Attachment 1 Packet Pg. 308 8.1.a PIRSCHER ARCHITECTS A R C H I T E C T S I N T E R 1 O R S July 25, 2017 City of Edmonds — Development Services Department - Planning Division ATTN: Kernen Lien 121 51 Ave North Edmonds, WA 98020 PROJECT. Westgate Station Rezone Request CDA# 17013 SUBJECT. Project Description for Request for Rezone Dear Mr. Lien: P L A N N E R S RlEaErvfm JUL 2 7 2017 DEVELOPMENT SERVICES COUNTER I am representing the Owner of a currently vacant parcel located at 3601 Edmonds Way, Edmonds, WA. The subject parcel is part of a neighborhood rezone approved by the City in 2015 for much of the four quadrant corners located at the intersection of 100th Ave W (911 Ave W.) and Edmonds Way. The subject site is currently zoned Westgate Mixed Use (WMU) and prior to the 2015 rezone the subject parcel was zoned Business Commercial- Edmonds Way (BC-EW). We are requesting a rezone of the property back to the BC-EW zone for the reasons enumerated below. The subject parcel remains with a Comprehensive Plan designation of Edmonds Way Corridor and we are not requesting a Comprehensive Plan change nor do we think it is necessary. At the time of the rezone to WMU the City of Edmonds imposed a limitation on new development beyond (or above) specific topographic contour lines associated with three of the four corner block quadrants at the intersection of 1001 Ave W. and Edmonds Way. The subject property lies to the east and north of the intersection as noted above and as such the specific topographic contour line that limits development of the site is the 340' elevation line. I have included in this package for a rezone approval a survey of the subject parcel which shows the 340' contour line. Please note that the 340' contour line bisects the subject property and precludes development of approximately 1/3 of the site area. When the 240' contour limitation is added to the 50' utility easement along the east property line and an additional continuous 16' utility easement along the street frontage at Edmonds Way the actual net developable area of the subject property is approximately 18,009 square feet from a total surveyed property area of 46,550 SF or approximately 39% of the total property area. This limitation on any form of development activity which includes "activities such as clearing, grading, or construction of structures or retaining walls uphill of the protected slope line" severely and negatively affects the ability of the property owner to develop a viable project on the subject site that is consistent with the expressed goals and intent of the WMU zone. We are interested in proceeding with a rezone application because we believe that the project that we intend to pursue under the BC-EW zoning regime will very closely adhere to the intent of the WMU District core concept which is to "create a vibrant mixed -use activity center that enhances the economic development of the city and provides housing as well retail and office uses to meet the needs of all age groups". It is our belief that the limitation of development beyond the 340' contour line significantly reduces our FAOBS\I7013 Westgate Station\Word\City\Application\REZONE APPLICATION PACKAGE\LETTER describing project (003) (Recovered).doc Carl F. Pirscher, AIA principal 23114100 AVE Edmonds, Washington 98020 Tel: (206)-368-9668 Attachment 2 Packet Pg. 309 8.1.a opportunities to develop a viable project that will reflect the core WMU District concepts. The attached Geotechnical report prepared by Golder Associates indicates that with proper engineering and utilization of slope stabilization procedures development above the 340' contour line can be undertaken such that a proposed development will not decrease stability on any adjacent property. The report also indicates that a properly designed and constructed slope retaining system will help assure an industry standard of care for slope stability. A project specific application following the approval of the property rezone will be designed to minimize any impacts possible on the critical slopes and will make extensive use of engineering analysis and geotechnical recommendations in the final placement and design of any structure to be constructed on the subject site. It should also be noted that several abutting sites just to the east of our site remain in the BC-EW zoning regime and therefore we are not proposing to create a "spot zone" at variance with current zoning and development patterns of surrounding and nearby property. As the applicant, I recognize that the City created the Westgate Mixed -Use zone with the very laudable desires to enhance the livability, the desirability and the economic vitality of the Westgate neighborhood. We share in these desires but feel that a prohibition of development beyond the 340' contour line that bisects our site places severe economic constraints on our ability to deliver a quality project that will meet the City's goals for our portion of the Westgate neighborhood. We feel that the City's approval of our "contract rezone" proposal will allow us to develop a currently vacant, and visually dispiriting property into a project that will that will improve the public health and welfare and promote the vision that the City has for the Westgate neighborhood. Please do not hesitate to call if you have any questions. Sincerely, CDA-APIRSCHER ARCHITECTS, INC. Carl' Pirscher, AIA, I. ED AP President enclosure cc F:AJOBS\17013 Westgate StationANord\CityVApplicatiunARF,ZONE AITLICATION PACKAGE\LETTER describing project (003) (Recovcred).doc Carl F. 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I, Denise Nelson, hereby declare under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct this 31 st day of August, 2017, at Edmonds, Washington. Signed: {BFP747887.DOC;1\00006.900000\ } Attachment 4 Packet Pg. 312 8.1.a FILE NOs.: PLN20170034 Applicant: Pirscher Architects DECLARATION OF POSTING On the 31 st day of August, 2017, the attached Amended Notice of Application, Notice of Public Hearing and SEPA Determination was posted at the subject property, Civic Hall, Library and Public Safety buildings. I, Kernen Lien, hereby declare under penalty of perjury under the laws of the State of Washington that the foregoing is true.rnd correct, this 31 st day of August, 2017, at Edmonds, Washington. 0 Signed: {BFP747893.DOC;1\00006.900000\ } Attachment 4 Packet Pg. 313 8.1.a Notice of Application, Public Hearing and SEPA Determination - File Number PLN20170034 NOTICE OF APPLICATION Description of Proposal: The applicant is proposing to rezone the subject property from Westgate Mixed Use (WMU) to Community Business — Edmonds Way (BC-EW). The review criteria for rezones are contained within Edmonds Community Development Code 20.40. Name of Applicant: CDA & Pirscher Architects Inc. — Carl Pirscher Location: 9601 Edmonds WA, Edmonds, WA, Tax Parcel Number 00937900001000 File No.: PLN20170034 Date of Application: July 27, 2017 Date of Notice: August 31, 2017 Requested Permits: Rezone Date of Completeness: August 24, 2017 Other Required Permits: SEPA Review Required Studies: None. Existing Environmental Documents: Previous Geotechnical Reports, SEPA Environmental Checklist Phase I Environmental Assessment. Comments on Proposal Due: September 27, 2017 (see public hearing information below). Any person has the right to comment on this application during the public comment period, receive notice and participate in any hearings, and request a copy of the decision on the application. The City may accept public comments at any time prior to the closing of the record of an open record predecision hearing, if any, or, if no open record predecision hearing is provided, prior to the decision on the project permit. Only parties of record as defined in ECDC 20.07.003 have standing to initiate an administrative appeal. Information on this development application can be viewed or obtained at the City of Edmonds Development Services Department, 121 - 5th Ave. N, Edmonds, WA 98020. Office hours are Mondays, Tuesdays, Thursdays and Fridays from 8:00 a.m. to 4:30 p.m., and Wednesdays from 8:00 a.m. to noon or online through the City's website at littps_Ilpermits.edmotids.wa.uslcitizen through the Online Permits link. Search for permit PLN20170015. City Contact: Kernen Lien, (425) 771-0220, kernen.lien@edmondswa.gov PUBLIC HEARING INFORMATION A public hearing before the Planning Board will be held on Wednesday, September 27, 2017 at 7:00 P.M. in the Council Chambers located at 250 - 5th Ave. N, Edmonds, WA 98020. *SEPA NOTICE ON REVERSE SIDE* Attachment 4 1Packet Pg. 314 8.1.a *NOTICE OF APPLICATION AND PUBLIC HEARING ON REVERSE SIDE* STATE ENVIRONMENTAL POLICY ACT (SEPA) NOTICE DETERMINATION OF NONSIGNIFICANCE Lead Agency: The City of Edmonds is SEPA lead agency for the proposed rezone at 9601 Edmonds Way (File No. PLN20170034). SEPA Determination: Notice is hereby given that the City of Edmonds has issued a Determination of Nonsignificance (DNS) under WAC 197-11-340 for the above project. Date of Issuance: August 31, 2017 SEPA Appeal Deadline: September 14 2017 at 4.00 p.m. Appeals must be filed in writing citing the specific reasons for appeal with the required fee to the City of Edmonds Planning Division, 121 — 5th Ave. N, Edmonds, WA 98020. x "1 „ 1 KIN ]SIN SY ]W +s '3029 22521 22ra7 r.� Attachment 4 Packet Pg. 315 8.1.a Everett Daily Herald Affidavit of Publication State of Washington } County of Snohomish } ss Dicy Sheppard being first duly sworn, upon oath deposes and says: that he/she is the legal representative of the Everett Daily Herald a daily newspaper. The said newspaper is a legal newspaper by order of the superior court in the county in which it is published and is now and has been for more than six months prior to the date of the first publication of the Notice hereinafter referred to, published in the English language continually as a daily newspaper in Snohomish County, Washington and is and always has been printed in whole or part in the Everett Daily Herald and is of general circulation in said County, and is a legal newspaper, in accordance with the Chapter 99 of the Laws of 1921, as amended by Chapter 213, Laws of 1941, and approved as a legal newspaper by order of the Superior Court of Snohomish County, State of Washington, by order dated June 16, 1941, and that the annexed is a true copy of EDH775022 PLN20170034 as it was published in the regular and entire issue of said paper and not as a supplement form thereof for a period of 1 issue(s), such publication commencing on 08/31/2017 and ending on 08/31/2017 and that said newspaper was regularly distributed to its subscribers during all of said period. The amount of the fee for such publication is $99.76. Subscribed and sworn before me on this ,ter day of 1 r ntry Public in and for the State of Washington. City of Edmonds - LEGAL ADS 114101416 KERNEN LIEN Linda Phillips Notary Public state of Washington My Appointment Expires 08/2912021 Attachment 4 Packet Pg. 316 8.1.a C3 CITY OF EDMQNDS —� Notice otAppll0e0dn, Pdbpc f iuutg and SERA Determination - File Number PLN2GI'M34 HR5 QEAIIW TA M DaorNmian a} p"goUl; The applicant Is proposing I vet no the subject pmporlyy from Westgate fvlf><ad use {wMkJj 14 Community Business — Edmonds Way BC-EW). The review criteria for rezones are contained wilhln�dmOnds Community 174%fri" menl Code 20.40. CDA b Arschor Architects Inc.— Carl Pirscher I.acnlfon:9801 Edmonds WA, Edmonds, WA, Tax Parcel Number My 27, 20117 M AAU�gguu4l24, 2017 dl 31,3017 Rezone n= SE PA Review riL'QId.!pfl.,yygytg; twnm. ccume= Previous Geulechnical Repotte, SERA Envifoamental Checklist Phase I Environmental RasessmaAt. CnmmenrsOn &a_c ,,,, Dui �-. mq nt na. 27 2D17 (see public hearinghearing Wa iallon below). Arty porson has the right to comment on (his a pllCatfon during the ppublic eammeni period, receive notice end parilcipate in any hearings, and request a copy of the decislOn on the application. The Cily may accept public comments at any limo prior to the closing of the retard of an open retard predecislon hearing. II any. ar. it no open retard predecislors heating le provided. prior to the decislon on the project permit. Antyy periles of retard as dellnW Tit ECDC 20.07.003 have standing la inllfato an adminlshativo'eapppeai. InlOrmetfon an this deVeEappm4nl appplication can be vicwetl or obtalned at the City of Edmvntls Devefo MrInt Se020. of rvices ices DoparlmA ertl, 121 • 5th Ave. N. Edmonds, 88 are Mondays, Tuesdays, Thuraday6 and I ride" from $:l10 a.m. to 4:30 p.in., and Wednesdays from 8:00 a.m, to noon of oonlIA0 th�r�goqr1u1�ggh Iha CltNNyy's websile et �ts.. 1W9 r nrC.mtacQKeme Lensl425y 7 0220. l PLN20 70015. iosed feZone of 9601 EdmaMs' �Onas�y��Inat�on N0U is h0.6lsSued 8 ReS9f�Ln at WAG 197.111-3401ar the abov nt IssuaO %Allygust 31, 2DI7 AAuPaLDsadll»Q Ssnsamta st be lied in writing ci(fag the required lee to the Cllyy o1 Ed Ave. N, Edmonds, WA 98020. Nellod: August 31, 2017. will be held on . in the Council for the "GL Appeals for appeal with Division. 121 — EDH7750Q2 Attachment 4 Packet Pg. 317 8.1.a _ _ \ OVERHEAD POWER LINE / \ VAULT ACCESS' / TOP 3.s4 W 58VAULT BOTTOM 30.64 CO I 00079op000 00 / 3 0 � I I 1 / CITY/ BAND / C.) / \ I. y 6 2 00937900000700 \ ��� bi CITY BANK oi / / �� ^� 00937900000500 lg / `� / T i / / / / / �p5 I I PHILIP Y. 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IRON PIN 1 ��ye / / / _ �6� / / UNDER ROCK �5 — �. / 15� I S 29'33' W-0.09' — \ \ ��� ° 1-1 RIGHT OW WAY MARGIN PER / / ��6h 9 Fl 5h \ WARRANTY DEED A.F. NO. 2239008AN ----------------- \ / / r" 27033600115700 h \ / / KWICK N KLEEN LLC— / /— G E X . C. B . \ � \ /1yb x TOP 334.51 0W INV 331.71 / / \ _55�6i336' M#1 Q \/ v 15' UTILITY gSh� / Sh5 \ EASEMENT PER PLAT �/ 100, \�► 9 \/ / ROBERTSRE EESS LLC w E X . C C. B B. '/ ,y \ TOP 331.87 10, / y �� INV MAW // 34/'// ext LAN i / OVERHEAD \\ a\\ O / �e ��( / / POWER LINES / h 0 • \ Z /1100, 15' X 87' UTILITY EASEMENT PER A.F. A / / SSCOc b gS�' N0. 200202250726 0 �555 / UTILITY h / / / \\� gS -55 ♦ // POLE > \ EX. C.B. �ti'/ W / �f \ TOP 331.57 / (p. INV 330.09E / J---r ems\ INV 329.90- i /\.\ CLAN AEC E oll / .01 s�ti'ssco �� / Vi%���' — \ —332 �/ ` I C� / \ 1100, w N 1000, W W /// W►� � ♦ // W // W W BASIS OF BEARINGS / N 68'52'49" E 1105.36' PER PLAT / MONUMENT TO MONUMENT 55 CLAN A E C C B A S E) W W ssL- / TOP 330.83 H / AECCBASE) INV 323.30 DESIGN — S5/ / i / / W W LEGEND s FH = FIRE HYDRANT Gt� I WV = WATER VALVE I AV = AIR VACUUM RELEASE I �OB H = CATCH BASIN MANHOLE ce I ■ = CATCH BASIN I CAE— = GUY ANCHOR UTILITY = UTILITY POLE POLE SSMH = SANITARY SEWER MANHOLE 0 ssco = SANITARY SEWER CLEANOUT W = WATER LINE —SD = STORM DRAINAGE LINE —SS = SANITARY SEWER LINE G = GAS LINE = ROCK RETAINING WALL = EXISTING ASPHALT - EXISTING CONCRETE O �( V Q \\ol 00� EX. M.H. v TOP 352.85 INV 345.71 AB 1 to 27033600101500 SANDRA L. GREEN .9 3 O o / / egg o O i N / / 0 / / "ok EX. M.H. / TOP 341.21 / BP\NE INV 336.0 AB EX. UTILITY / EASEMENT PER A.F. �\R----------- N0. 200201310273 titi F`R E X . M . H . —-------- —% TOP 338.45 INV 335.82 AB BASIS OF BEARINGS 6• S/1N / N 68°52'49" E 1105.36' PER PLAT 3�— SS �,�8ti MONUMENT TO MONUMENT EX. M.H. INV 330.95 DESIGN 000- "cDloCurveTex CTR CHANNELllol / N CBASE) W E S SCALE : 1 "=20' 0' S' 10' 20' 30' 40' BASIS OF BEARINGS THE CENTERLINE OF 156TH STREET S.W. BETWEEN THE INTERSECTION OF 44TH AVENUE W. AND 48TH AVENUES W. AS MONUMENTED PER PLAT OF WETHERSFIELD EAST AS RECORDED UNDER AUDITOR'S FILE NO. 9611125001, RECORDS OF SNOHOMISH COUNTY, WASHINGTON. BENCH MARK ORIGINATING - INVERT OF SANITARY SEWER MANHOLE NO. 3-43 LOCATED AT THE INTERSECTION OF 96th AVENUE W. AND 228th STREET S.W. ELEVATION : 378.00 DATUM OLYMPIC VIEW WATER DISTRICT (M.L.L.W.) TBM#1 - PK NAIL LOCATED ON THE NORTH EDGE OF THE EASTERLY DRIVEWAY CUT AS SHOWN HEREON. ELEVATION : 335.62 TBM#2 - PK NAIL LOCATED ON THE NORTH EDGE OF THE ASPHALT WALK APPROXIMATELY 7' EASTERLY OF THE SOUTHWEST CORNER OF LOT 9 OF THE PLAT AS SHOWN HEREON. ELEVATION : 332.14 SURVEY LEGEND °Q EX. 2" CONCRETE FILLED IRON PIPE WITH INVERTED NAIL IN CASING • SET 1/2" X 24" REBAR & CAP STAMPED "LSA 22969" 0 FOUND EX. REBAR/IRON PIN AS NOTED PLAT - REFERS TO PLAT OF K. ELISE / 9 VICINITY MAP SCALE: 1" = 2000' (APPROX.) LEGAL DESCRIPTION LOT 10 OF K. ELISE, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 19, 2002 UNDER RECORDING NO. 200206195002, IN SNOHOMISH COUNTY, WASHINGTON. SUBJECT TO EASEMENTS, RESTRICTIONS AND RESERVATIONS OF RECORD. TITLE ENCUMBRANCES AS DISCLOSED BY TITLE REPORT ISSUED BY FIRST AMERICAN TITLE INSURANCE COMPANY, DATED FEBRUARY 5, 2001 UNDER FILE NO. NCS-429179-WAI: 1. THE PROPERTY IS SUBJECT TO AN EASEMENT FOR ELECTRICAL TRANSMISSION AND DISTRIBUTION LINES AS DISCLOSED BY INSTRUMENT RECORDED UNDER AUDITOR'S FILE NUMBER 2027210. AFFECTS THE EAST 50 FEET OF THE PROPERTY. 2. THE PROPERTY IS SUBJECT TO RELINQUISHMENT OF ALL EXISTING AND FUTURE RIGHTS TO LIGHT, VIEW AND AIR, TOGETHER WITH RIGHTS OF ACCESS TO A FROM STATE HIGHWAY AS DISCLOSED BY WARRANTY DEED RECORDED UNDER AUDITOR'S FILE NUMBER 2239006. 3. THE PROPERTY IS SUBJECT TO TERMS AND PROVISIONS CONTAINED IN DOCUMENT TITLE ORDINANCE NO. 3374, RECORDED DECEMBER 10, 2001 AS RECORDING NO. 200112101023. THIS INSTRUMENT DOES NOT AFFECT THE SUBJECT PROPERTY. THE LEGAL DESCRIPTION CONTAINED THEREIN DESCRIBES THE ADJACENT LOT 9 OF THE PLAT OF K. ELISE. 4. THE PROPERTY IS SUBJECT TO A UTILITY EASEMENT AND AGREEMENT AS DISCLOSED BY INSTRUMENT RECORDED UNDER AUDITOR'S FILE NUMBER 200201310272. AFFECTS SOUTHEAST PORTION OF PROPERTY. SEE MAP FOR LOCATION. 5. THE PROPERTY IS SUBJECT TO A UTILITY EASEMENT AND AGREEMENT AS DISCLOSED BY INSTRUMENT RECORDED UNDER AUDITOR'S FILE NUMBER 200202250726. AFFECTS SOUTHWEST PORTION OF PROPERTY. SEE MAP FOR LOCATION. 6. THE PROPERTY IS SUBJECT RESTRICTIONS, CONDITIONS, DEDICATIONS, NOTES, EASEMENTS AND PROVISIONS, IF ANY, AS CONTAINED AND/OR DELINEATED ON THE FACE OF THE PLAT OF K. EUSE, RECORDED JUNE 19, 2002 UNDER RECORDING NO. 200206195002. FLOOD ZONE DESIGNATION ACCORDING TO THE FLOOD INSURANCE RATE MAP, COMMUNITY PANEL NUMBER 53061C1315 E DATED NOVEMBER 8, 1999. THE PROPERTY IS DESIGNATED AS LYING WITHIN ZONE X, AREAS DETERMINED TO BE OUTSIDE THE 500 YEAR FLOODPLAIN. AREA 47,923 SQ. FT. OR 1.100 ACRES UTILITY NOTE THE LOCATION OF UNDERGROUND UTILITIES SHOWN HEREON IS APPROXIMATE ONLY. THE OWNER SHOULD CONTACT THE PURVEYORS OF ALL UTILITIES IN THE AREA TO DETERMINE THE LOCATION AND DEPTH OF ALL UTILITIES ON AND ADJACENT TO THE PROPERTY. SURVEYOR'S NOTES TOPOGRAPHIC INFORMATION IN STEEP SLOPE AREAS MAY NOT REFLECT STANDARD ACCURACY AS THE AREA IS COVERED IN EXTREMELY HEAVY BRUSH AND BLACKBERRIES. THERE IS NO EVEIDENCE THE SITE HAS BEEN RECENTLY GRADED OR USED AS A SOLID WASTE DUMP. SURVEYOR'S CERTIFICATE T0: FIRST WESTERN DEVELOPMENT SERVICES INC., A WASHINGTON CORPORATION, AND FIRST AMERICAN TITLE INSURANCE COMPANY (TITLE ORDER NO. NCS-429179-WAI, DATED FEBRUARY 5, 2010); THIS TO CERTIFY THAT THIS MAP OR PLAT AND THE SURVEY ON WHICH IT IS BASED WERE MADE IN ACCORDANCE WITH "MINIMUM STANDARD DETAIL REQUIREMENTS FOR ALTA/ACSM LAND TITLE SURVEYS", JOINTLY ESTABLISHED AND ADOPTED BY ALTA AND NSPS IN 2005, AND INCLUDES ITEMS 1, 2, 3, 4, 5, 8, 9, 10, 11(B), 13, 14, 16 AND 18 OF TABLE A THEREOF. PURSUANT TO THE ACCURACY STANDARDS AS ADOPTED BY ALTA AND NSPS AND IN EFFECT ON THE DATE OF THIS CERTIFICATION, UNDERSIGNED FURTHER CERTIFIES THAT IN MY PROFESSIONAL OPINION, AS A LAND SURVEYOR REGISTERED IN THE STATE OF WASHINGTON. THE RELATIVE POSITIONAL ACCURACY OF THIS SURVEY DOES NOT EXCEED THAT WHICH IS SPECIFIED THEREIN. JEFFREY T. TREIBER, P.L.S. CERTIFICATE NO. 22969 oFA. WASpj���'�� a ��d `0 0 22969 is � I�AAL LAB Sv ALTA/AGSM LAND TITLE SURVEY FOR FIRST WESTERN DE I/EL OPMEN T SERVICES. INC N N W1 /4, N E1 /4, SECTION 36, T.27 N., R. 3 E., W.M. CITY OF EDMONDS SNOHOMISH COUNTY, WASHINGTON Attachment 5 Packet Pg. 318 #P71 8.1.a CITY OF EDMONDS ENVIRONMENTAL CHECKLIST Purpose of Checklist: The State Environmental Policy Act (SEPA), chapter 43.21 C RCW, requires all governmental agencies to consider the environmental impacts of a proposal before making decisions. An environmental impact statement (EIS) must be prepared for all proposals with probable significant adverse impacts on the quality of the environment. The purpose of this checklist is to provide information to help you and the agency identify impacts from your proposal (and to reduce or avoid impacts from the proposal, if it can be done) and to help the agency decide whether an EIS is required. Instructions for Applicants: This environmental checklist asks you to describe some basic information about your proposal. Governmental agencies use this checklist to determine whether the environmental impacts of your proposal are significant, requiring preparation of an EIS. Answer the questions briefly, with the most precise information known, or give the best description you can. You must answer each question accurately and carefully, to the best of your knowledge. In most cases, you should be able to answer the questions from your own observations or project plans without the need to hire experts. If you really do not know the answer, or if a question does not apply to your proposal, write "do not know" or does not apply". Complete answers to the questions now may avoid unnecessary delays later. Some questions ask about governmental regulations, such as zoning, shoreline, and landmark designations. Answer these questions if you can. If you have problems, the governmental agencies can assist you. The checklist questions apply to all parts of your proposal, even if you plan to do them over a period of time or on different parcels of land. Attach any additional information that will help describe your proposal or its environmental effects. The agency to which you submit this checklist may ask you to explain your answers or provide additional information reasonably related to determining if there may be significant adverse impact. Use of checklist for nonproject proposals: For nonproject proposals complete this checklist and the supplemental sheet for nonproject actions (Part D). the lead agency may exclude any question for the environmental elements (Part 13) which they determine do not contribute meaningfully to the analysis of the proposed nonproject actions, the references in the checklist to the words "project," "applicant," and "property or site" should be read as "proposer," and "affected geographic area," respectively. A. BACKGROUND Name of proposed project, if applicable: Westgate Station Rezone 2. Name of applicant: CDA + Pirscher Architects It?c 3. Address and phone number of applicant and contact person: 9 23114 1001h Edmonds, IVA 9802f1 Carl F. Pirscher AIA LEED AP 206- 368-9668 x-107 (office) 206-853-1904 (cell) Date checklist prepared: July 17, 2017 Revised on 9116116 P71 - SEPA Checklist Page 1 of 31 Attachment 6 Packet Pg. 319 8.1.a 5. Agency requesting checklist: City ofEdmonds 6. Proposed timing or schedule (including phasing, if applicable): 7. 8. 9. The Application for Rezone if approved will allow the submittal of project specific site and building documentation that will be filed soon after final completion of the Rezone process. (STAFF COMMENTS) Do you have any plans for future additions, expansion, or further activity related to or connected with this proposal? If yes, explain. Following the Rezone approval a mixed -use project specific documentation for design review approval will be filed with the City soon after final completion of the Rezone process. It is not anticipated at this time that other than tenant improvement plans for the commercial component of the mixed use project, that further expansion or additions will be undertaken. (STAFF COMMENTS) List any environmental information you know about that has been prepared, or will be prepared, directly related to this proposal. Pi vious derelo ine►N a licationc br• n this cyrrendv ►>acam site hcay been filed irith the Cif f of Isclnrorrds in the L)rrst. A_sharl plat was pMfl ed}or and g►gared over dent (10) years ago 117at created the individualnor•cel drat is the srtbjecl ro e►7 or this rezone. (STAFF COMMENTS} e Do you know whether applications are pending for governmental approvals of other proposals directly affecting the property covered by your proposal? If yes, explain. None identified al this time. Revised on 9119116 P71_ --,'EPA— Checklist Page 2 of 31 Attachment 6 Packet Pg. 320 8.1.a [STAF F COMM Revised on 9119116 P71_ - SEPA_Checklist Page 3 of 31 Attachment 6 Packet Pg. 321 8.1.a 10. List any government approvals or permits that will be needed for your proposal, if known. A Request for Rezone from the Cily of Edmonds SEPA approval for the Request for Rezone. A SEPA checklist will be submitted for a specific project following approval of the rezone. Building permit documentation will also be submitted for a specific project following the a roval of this rezone re nest. (STAFF COMMENTS) 11. Give brief, complete description of your proposal, including the proposed uses and size of the project and site. There are several questions later in this checklist that ask you to describe certain aspects of your proposal. You do not need to repeat those answers on this page. This Rezone AR12lication is to rezone the subject site from it's current WMU - West rate Mixed Use zone back to the zoning that was in effect prior to the creation of this WMU zone which was BC- EW or Business Commercial - Edmonds Way. following apRroval of the rezone for the sub'ect site a mixed use proiect will be Dresented to the 01y for (STAFF COMMENTS) 12. Location of the proposal. Give sufficient information for a person to understand the precise location of your proposed project, including a street address, if any, and section, township, and range, if known. If a proposal would occur over a range of area, provide range or boundaries of the site(s). Provide legal description, site plan, vicinity map, and topographic map, if reasonably available. While you should submit any plans required by the agency, you are not required to duplicate maps or detailed plans submitted with any permit applications related to this checklist. The property that is to be the subiect of this rezone request is located 3601 Edmonds Way, Edmonds, W A__See attached propeshy for legal description, tax parcel number and additional information. (STAFF COMMENTS) Revised on 9119116 P71_ _SEPA_Checklist Page 4 of 31 Attachment 6 Packet Pg. 322 8.1.a TO BE COMPLETED BY APPLICANT B. ENVIRONMENTAL ELEMENTS 1. Earth a. General description of the site (circle one): Flat, rolling, hilly, steep slopes, mountainous, other: Approximately 213rds of the site is is flat to ro I I ing with the balance of the site in moderate to steep slopes. b. (STAFF COMMENTS) te- - e. e 1 What is the steepest slope on the site (approximate percent slope)? There is a bluff that paralells_a portion of the northern property line that exceeds 45%. (STAFF COMMENTS) C. What general types of soils are found on the site (for example, clay, sand, gravel, peat, and muck)? If you know the classification of agricultural soils, specify them and note any agricultural land of long term commercial significance and whether the proposal results in removing any of these soils. See attached eeotechnical rQ urt_for specific information. (STAFF COMM ENTS)i w► • ��-ate a L ci ` d. Are there surface indications or history of unstable soils in the immediate vicinity? If so, describe. There is some histoEy of unstable soils on the subject site. Please review the attached eotechnical report for additional information. Revised on 9119116 P71 _ -_ SEPA_ Checklist Page 5 of 31 Attachment 6 1Packet Pg. 323 8.1.a (STAFF COM e. Describe the purpose, type, total area and approximate quantities and total affected area of any filling, excavation, and grading proposed. Indicate source of fill. This information will be determined when a protect specific application is filed wish dic QV of Edmonds. (STAFF COMMENTS) f. Could erosion occur as a result of clearing, construction, or use? If so, generally describe. This information will be determined when a ro'ect specific al2plication is filed with the 01y of Edmonds. (STAFF CU"It k. TS) N,� g. About what percent of the site will be covered with impervious surfaces after project construction (for example, asphalt or buildings)? This is unknown at this time and will be addressed when a project specific application is filed with the City of Edmonds. h. Proposed measures to reduce or control erosion, or other impacts to the earth, if any: This is unknown at this time and will be addressed when a project specific aliRlicalion is filed with [lie City of 2. AIR a. What types of emissions to the air would result from the proposal (i.e., dust, automobile, odors, and industrial wood smoke) during construction and when the project is completed? If any, generally describe and give approximate quantities if known. Revised on 9119116 P71 =SEPA Checklist Page 6 of 31 Attachment 6 Packet Pg. 324 8.1.a b. C. This is unknown at this time and will be addressed when a proiect specific application is riled with the City of e (STAFF COMMENTS) t-y_- Z_(�`�` ' Are there any off -site sources of emissions or odor that may effect your proposal? If so, generally describe. None identified at this time. (STAFF COMMENTS} Proposed measures to reduce or control emissions or other impacts to the, if any: This information will be determined when a project specific application is filed with the City of Edmonds. (STAFF COMMENTS) 3. WATER a. Surface: (1) Is there any surface water body on or in the immediate vicinity of the site (including year-round and seasonal streams, saltwater, lakes, ponds, and wetlands)? If yes, describe type and provide names. If appropriate, state what stream or river it flows into. None identified at this time. (STAFF COMM (2) Will the project require any work over, in, or adjacent to (within 200 feet) the described waters? If yes, please describe and attach available plans. None identified at this time. Revised on 9119116 P71 =SEPA Checldist Page 7 of 31 Attachment 6 Packet Pg. 325 8.1.a (3) Estimate the amount of fill and dredge material that would be placed in or removed from surface water or wetlands and indicate the area of the site that would be affected. Indicate the source of fill material. None identified at this time. (STAFF COMMENTS) ewe-. (4) Will the proposal require surface water withdrawals or diversions? Give general description, purpose, and approximate quantities if known. None identified at this time. (STAFF COMMENTS) (5) Does the proposal lie within a 100-year floodplain? If so, note location on the site plan. No. (STAFF COMMENTS) (6) Does the proposal involve any discharges of waste materials to surface waters? If so, describe the type of waste and anticipated volume of discharge. None identified at this time nor anticipated by future project specific submittals. (STAFF COMMENTS) d+' S J r 4--0- vlel / b. Ground: (1) Will ground water be withdrawn from a well for drinking water or other purposes? If so, give a general description of the well, proposed uses and approximate quantities withdrawn from the well Revis9d on 9119116 P71_ =SEPA Checklist Page 8 of 31 Attachment 6 Packet Pg. 326 8.1.a Will water be discharged to ground water? Give general description, purpose, and approximate quantities if known. Ground water withdrawels are not anticipated by any project that would proceed following the approval of the reguested rezone. (STAFF COMMENTS) (2) Describe waste material that will be discharged into the ground from septic tanks or other sources, if any (for example: Domestic sewage; industrial, containing the following chemicals...; agricultural; etc.). Describe the general size of the system, the number of such systems, the number of houses to be served (if applicable), or the number of animals or humans the system(s) are expected to serve. None identified at this time. (STAFF COMMENTS) C. Water Runoff (including storm water): (1) Describe the source of runoff (including storm water) and method of collection and disposal, if any (include quantities, if known). Where will this water flow? Will this water flow into other waters? If so, describe. The primaEy source of runoff for the subject parcel at present is atmospheric precipitation. A proiect specific proposal for the subject 1jarcel will include detailed studies of the means and methods to mane e surface water runoff, and drainage conveyance, the use of infiltration etc. A project specific proposal will most likely evaluate the possibili1y of infiltration as well as 12ipud conveyance to offsite storni sews e systems which are available in the adjoining ROW. (STAFF COMMENTS) (2) Could waste materials enter ground or surface waters? If so, generally describe. There are no surface waters in the subject sites vicinity that have been identified. A_project specific ro osal for the subject parcel will include detailed studies of the means and methods to manse surface Revised on 9119116 P71 ;SEPA_Checklist Page 9 of 31 Attachment 6 Packet Pg. 327 8.1.a 01 4. Plants a. water runoff: drainage conveyance, the use of infiltration cte. that will minimize the possibility of waste products confing into cantact with any round waters. (STAFF COMMENTS) (3) Does the proposal alter or otherwise affect drainage patterns in the vicinity of the site? If so, describe. A Qroiect specific proposal ror the subject parcel will include detailed studies of the means and methods to manage surface water runoff, and drainage conveyance (STAFF COMMENTS) Proposed measures to reduce or control surface, ground, runoff water, and drainage pattern impacts, if any: A 12romect specific proposal for the subject parcel will include detailed studies of the means and methods to mana re surface water runoff,_and drainage conveyance. Check or circle types of vegetation found on the site: X deciduous tree: alder, maple, aspen, other:_ X X X evergreen tree: fir, cedar, pine, other: shrubs grass` pasture crop or grain Orchards, vineyards or other permanent crops wet soil plants: cattail, buttercup, bulrush, skunk cabbage, other: _ water plants: water lily, eelgrass, milfoil, other: other types of vegetation: Revis9d on 9119116 P71_ -SEPA ChecidD ist Page 10 of 31 Attachment 6 Packet Pg. 328 8.1.a (STAFF COMMEN b. What kind and amount of vegetation will be removed or altered? Project specific plans will inckide detailed landscape plans that will describe materials and methods to preserve existing vegetation and enhance the site with new plantings. (STAFF COMMENTS) Revised on 9119116 P71 --,'EPA— Checidist Page 11 of 31 Attachment 6 Packet Pg. 329 8.1.a C. List threatened or endangered species known to be on or near the site. None identified at this time. (STA FF COM M ENTS) d. Proposed landscaping, use of native plants, or other materials to preserve or enhance vegetation on the site, if any: Pro'ect specific Rians will include derailed iandsca a plaus that will describe materials and methods to Dreserve existin ve. etation and enhance the site with new plantings. (STAFF COMMENTS) e. List all noxious weeds and invasive species known to be on or near the site. None identified at this time. (STAFF COMMENTS) 5. Animals a. List any birds and other animals that have been observed on or near the site or are known to be on or near the site. Examples include: birds: hawk, heron, eagle, SONGBIRI).S', other: mammals: deer, bear, elk, beaver, other: RODENYS fish: bass, salmon, trout, herring, shellfish, other: Revised on 9119116 P71_=SPPA_Checklist Page 12 of 31 Attachment 6 Packet Pg. 330 8.1.a (STAFF COMMENTS) b. List any threatened or endangered species known to be on or near the site. None identified at this time. (STAFF COMMENTS) C. Is the site part of a migration route? If so, explain. The site is part of the Pacific Flyway migratory bird route that extends fron Alaska to Patagonia. (STAFF COMM d. Proposed measures to preserve or enhance wildlife, if any: Project specific plans will include detailed landscape plans that will describe materials and methods to preserve existing vegetation and enhance the site with new plantines. This will enhance the opportunity for wildlife to forage and find shelter. (STAFF COMMENTS) e. List any invasive animal species known to be on or near the site. None identified at this time. Revised on 9119116 P71_- SEPA_Checklist Page 13 of 31 Attachment 6 Packet Pg. 331 8.1.a STAFF COMMENTS 6. Energy and Natural Resources a. What kinds of energy (electric, natural gas, oil, wood stove, solar) will be used to meet the completed project's energy needs? Describe whether it will be used for heating, manufacturing, etc. Projectspecific plans will include detailed mechanical and electrical engineering lans that will describe Material and methods to meet the completed projects energy needs. (STAFF COMMENTS) b. Would your project affect the potential use of solar energy by adjacent properties? If so, generally describe. It is generally believed that anyproject proposed following approval of the rezone would have negligible impact on the ability of adbiningproperties to to install and operate solar eneEgv facilities due to the building setbacks and building height regulations associated with the zoning change requested. (STAFF COMMENTS) C. What kinds of energy conservation features are included in the plans of this proposal? List other proposed measures to reduce or control energy impacts, if any: Following the approval of the rezone request any specific project submitted for review will be designed to meet or exceed the current WSEC compliance requirements. (STAFF COMMENTS) 7. Environmental Health a. Are there any environmental health hazards, including exposure to toxic chemicals, risk of fire and explosion, spill, or hazardous waste, that could occur as a result of this proposal? If so describe. Revis9d on 9119116 P71 _ SFPA Checklist Page 14 of 31 Attachment 6 Packet Pg. 332 8.1.a Revised on 9119116 None identified at this time. (STAFF COIN M (1) Describe any known or possible contamination at the site from present or past uses. None identified at this time. (STAFF COMMEN (2) Describe existing hazardous chemicals/conditions that might affect project development and design. This includes underground hazardous liquid and gas transmission pipelines located within the project area and in the vicinity. None identified at this time. (STAFF COMMENTS)— (3) Describe any toxic or hazardous chemicals that might be stored, used, or produced during the project's development or constructions, or at any time during the operating life of the project. None identified at this time. (STAFF COMM (4) Describe special emergency services that might be required. Following approval of the rezone and the issuance of a project specific building permit, Public Safety, Fire Suppression and emergency medical services.may be required of a P71=SEPA_Checklist Page 15 of 31 Attachment 6 Packet Pg. 333 8.1.a completed project such as is normally associated with new construction. (STAFF COMMENTS) (5) Proposed measures to reduce or control environmental health hazards, if any: Following approval of the rezone and the issuance of a project specific building permit, measures to reduce or control environmental health hazards will be developed to include providing safe and well lighted vehicular and pedestrian access pathways; designing the buildings to meet or exceed the minimal standards for life safety as regulated through local, state and national building codes and providing on site management. In addition a completed project will provide additional tax revinues that will largely offset the increased costs of providing emergency service to a completed project. (STAFF COMMENTS) b. Noise (1) What types of noise exist in the area which may affect your project (for example: traffic, equipment, operation, other)? The current volumn of vehicular traffic associated with Edmonds Way (HWY 104 will be the primNy noise generator for as project proposed for this site. (STAFF COMMENTS) Revised on 9119116 (2) What types and levels of noise would be created by or associated with the project on a short-term or a long-term basis (for example: traffic, construction, operation, other)? Indicate what hour's noise would come from the site. As noted above the site is primarily impacted by vehicular noise from the sites location adiacent to a well trafficked arterial. If the rezone re uest is approved additional short term noise will be associated with the construction of new mixed use facility. Thereafter, traffic noise will again became the predominant noise generator. A new project designed to meet the requested rezone Mguirements will generate additional traffic that will mimic the current patterns of peak use. P71 - SEPA Checklist Page 16 of 31 Attachment 6 Packet Pg. 334 8.1.a (STAFF COMM (3) Proposed measures to reduce or control noise impacts, if any: None identified at this time. (STAFF COMM Revised on 9119116 P71 =SEPA Checklist Page 17 of 31 Attachment 6 Packet Pg. 335 8.1.a 8. Land and Shoreline Use a. What is the current use of the site and adjacent properties? Will the proposal affect current land uses on nearby or adjacent properties? If so, describe. b. A commercial as'station and car wash facility is located west of a currend vacant parcel that fronts the properties western property line. The adjainirtgproperties to the north of the subject parcel are sin ales family hornes. Directly to the east of the subject property is a single family home. Across the street to the south is located a Snohomish Has the project site been used as working farmlands or working forest lands? If so, describe. How much agricultural or forest land of long-term commercial significance will be converted to other uses as a result of the proposal, if any? If resource lands have not been designated, how many acres in farmland or forest land tax status will be converted to nonfarm or nonforest use? None identified at this time. (STAFF COMMENTS) (1) Will the proposal affect or be affected by surrounding working farm or forest land normal business operations, such as oversize equipment access, the application of pesticides, tilling, and harvesting? If so, how: No. (STAFF COMMENTS) C. Describe any structures on the site. None identified at this time. (STAFF COMM ENTS)__7� Revised on 9119116 P71 - SEPA Checklist Page 18 of 31 Attachment 6 1Packet Pg. 336 8.1.a d. Will any structures be demolished? If so, what? None identified at this time. (STAFF COMMENTS] . e. What is the current zoning classification of the site? WMU — Westgate Mixed Use District (STAFF COMMENTS) f. What is the current comprehensive plan designation of the site? Edmonds W (STAFF COMMENTS) g. If applicable, what is the current shoreline master plan designation of the site? N/A (STAFF COMMENTS) h. Has any part of the site been classified critical area by the city? If so, specify. Yes the steep slope area located along . ortion of the north 12ro2erty line. Revised on 9119116 P71_ ='EPA Checklist Page 19 of 31 Attachment 6 Packet Pg. 337 8.1.a L Approximately how many people would reside or work in the completed project? Not identified at this time. (STAFF COMMENTS j. Approximately how many people would the completed project displace? (STAFF COMMENT$) k. Proposed measures to avoid or reduce displacement impacts, if any: N/A (STAFF COMMENTS) 1. Proposed measures to ensure the proposal is compatible with existing and projected land uses and plans, if any: I f the rezone request is granted, the site will be zoned BC — Edmonds Way which it was zoned until 20I5. Several existingproiects located to the west of the subject property were developed under [lie BC — Edmonts Way zoning regime. Currently there a several tax parcells directly to the east of the subject property that are still zoned BC — EW and therefore the rezone re nest is consistant with the neighborhood context. (STAFF COMMENTS) �r�W v�� L Cfl,`n�.S� w• ►1� ,$ m M. Proposed measures to reduce or control impacts to agricultural and forest lands of long-term commercial E significance, if any: N/A Q Revis9d on 9119116 P71_=SEPA_Checklist Page 20 of 31 Attachment 6 Packet Pg. 338 8.1.a (STAFF COMMENTS) 9. Housing a. Approximately how many units would be provided, if any? Indicate whether high, middle, or low-income housing. None identified at this titne. A project specific application will, followingthe lie approval of the requested_ rezone meet the development guidelines and density standards of the BLEW zone. It is anticipated that a mixed use project meeting the development standards of the BC — EW zoning criteria will include residential units that will offer a mix of income standards. (STAFF COMMENTS) _ b. Approximately how many units, if any would be eliminated? Indicate whether high, middle, or low-income housing. N/A as the site is currently vacant. (STAFF COMMENTS) C. Proposed measures to reduce or control housing impacts, if any: A project specific application will, following the approval of the reguested rezone, meet [lie development Guidelines and density standards of the BC-EW zone. (STAFF COMMENTS) 10. Aesthetics Revised on 9119116 P71 - SEPA Checklist Page 21 of 31 Attachment 6 Packet Pg. 339 8.1.a a. What is the tallest height of any proposed structure(s), not including antennas; what is the principle exterior building material(s) proposed? b. C. None identified at this lime. If the subject site is successfully rezoned BC — E"W it is antici ated that a proiect specific application of inixed use buiIding_tvoe will not exceed the height limits established far the BC - EW zone by City decree. _ What views in the immediate vicinity would be altered or obstructed? None identified at this time. (STAFF COMMENTS) Proposed measures to reduce or control aesthetic impacts, if any: None identified at this time. (STAFF COMMENTS) 11. Light and Glare a. What type of light or glare will the proposal produce? What time of day would it mainly occur? None identified at this time. (STAFF COMMEN b. Could light or glare from the finished project be a safety hazard or interfere with views? None identified at this time. Revised on 9119116 P71_ =SFPA Checklist Page 22 of 31 Attachment 6 Packet Pg. 340 8.1.a (STAFF COMM C. What existing off -site sources of light or glare may affect your proposal? None identified at this time. (STAFF COMMENTS} d. Proposed measures to reduce or control light and glare impacts, if any: None identified at this time. (STAFF COMMENTS) 12. Recreation a. What designated and informal recreational opportunities are in the immediate vicinity? None identified at this time. (STAFF COMMENTS} b. Would the proposed project displace any existing recreation uses? If so, describe. None identified at this time. (STAFF COMM Rewsad on 9119116 P71_- SEPA_ Checklist Page 23 of 31 Attachment 6 Packet Pg. 341 8.1.a C. Proposed measures to reduce or control impacts on recreation, including recreation opportunities to be provided by the project or applicant, if any: None identified at this time. 13. Historic and Cultural Preservation a. Are there any buildings, structures, or sites located on or near the site that are over 45 years old listed in, or eligible for listing in national, state, or local preservation registers? If so, specifically describe. None identified at this time. (STAFF COMMENTS) _ b. Are there any landmarks, features, or other evidence of Indian or historic use or occupation? This may include human burials or old cemeteries. Are there any material evidence, artifacts, or areas of cultural importance on or near the site? Please list any professional studies conducted at the site to identify such resources. None identified at this time. (STAFF COMMENTS) C. Describe the methods used to assess the potential impacts to cultural and historic resources on or near the project site. Examples include consultation with tribes and the Department of Archeology and Historic Preservation, archaeological surveys, historic maps, GIS date, etc. The site has been surveyed see attached suryey) and geological reports and Phase 1 evaluations of the site have been conducted and are included with this application for rezone. No cultural or historic resources have been identified by these reports. Revisqd on 9119116 P71_ =SEPA Checidist Page 24 of 31 Attachment 6 Packet Pg. 342 8.1.a (STAFF COMMEN d. Proposed measures to avoid, minimize, or compensate for loss, changes to, and disturbance to resources. Please include plans for the above and any permits that may be required. None believed necessary at this time. (STAFF COMMEN 14. Transportation a. Identify public streets and highways serving the site or affected geographic area, and describe proposed access to the existing street system. Show on site plans, if any. Primary access to the subject property is from Edmonds Way (State HWY 104). There are at present IWO curb cuts_ from the undeveloped property providing access to Edmonds Way. (STAFF b. Is the site or affected geographic area currently served by public transit? If so, generally describe. If not, what is the approximate distance to the nearest transit stop? Yes. Snohomish Transit operates public bus service on Edmonds Way (HWY 104) in both directions. There is a west bound transit stop approximately 1/10 mile to the west of propeM, and an east bound transit stop also approximately 1114 of a mile to the west of the site. (STAFF COMMENTS) Revised on 9119116 P71_ SEPA_Checklist Page 25 of 31 Attachment 6 1Packet Pg. 343 8.1.a C. How many additional parking spaces would the completed project or nonproject proposal have? How many would the project or proposal eliminate? None identified at this time. It is antici aced that following a successful rezone process that any mixed use Rroject proposed i'or the subject properly the will meet the minimum narking standards required for the actual project (STAFF COMMENTS) d. Will the proposal require any new or improvements to existing roads, streets, pedestrian, bicycle or state transportation facilities not including driveways? If so, generally describe (indicate whether public or private). II is assumed that a specific project prnoosal_f_or the subject property following a successful rezone application will be required to provide some level of frontage inil2rovements consistant with the the cay arEdmonds development guidelines such as pedestrian sidewalk and City standard curb cuts and frontage at the street frontage. (STAFF COMMENTS) e. Will the project or proposal use (or occur in the immediate vicinity of) water, rail, or air transportation? If so, generally describe. No. (STAFF COMMENTS) f. How many vehicular trips per day would be generated by the completed project? If known, indicate when peak volumes would occur and what percentage of the volume would be trucks (such as commercial and passenger vehicles). What data or transportation models were used to make these estimates? Not identified at this time. A project specific application for construction will address this issue in detail. Revised on 9119116 P71 _ SEPA Checklist Page 26 of 31 Attachment 6 Packet Pg. 344 8.1.a (STAFF COMMENTS) g. Will the proposal interfere with, affect or be affected by the movement of agricultural and forest products on roads or streets in the area? If so, generally describe. No. h. (STAFF COMMENTS) _ Proposed measures to reduce or control transportation impacts, if any: N./.A 15. Public Services a. Would the project result in an increased need for public services (for example: fire protection, police protection, public transit, health care, schools, other)? If so, generally describe. The Rezone request will not result in itself, for any additional public services. A specific project application will require additional public services such as community policing, emergency medical services, fire protection, health carepublic transit and educational services consistant with a an expansion of the built environment. (STAFF COMMEN I-S) b. Proposed measures to reduce or control direct impacts on public services, if any: Revised on 9119116 P71_ --,'EPA— Checklist Attachment 6 Page 27 of 31 Packet Pg. 345 8.1.a Any project specific application foll_o%N!ing [lie_succ_e:sslbI request for rezone_tc 13C - f:W will be_des igned I nieei Current building and fire code requirements which will tend to minimize the expected need for additional tiro and (STAFF COMM 16. Utilities a. Circle utilities currently available at the site: ELECTRICITY, NATURAL GAS WATER, REFUSE SI;RVICE.'rELEPHONE, SANITARY SEWER, septic system, other: (STAFF COMM b. Describe the utilities that are proposed for the project, the utility providing the service, and the general construction activities on the site or in the immediate vicinity which might be needed. N/A at this time. (STAFF COMMENTS) C. SIGNATURE I declarylunder penalty of perjury laws that the above answers are true and correct to the best of my knowledge. I understand that the I ad age tcy i yi on them to make its decision. a _ July 20, 2017 Sign to of Proponent Date Submitted Revised on 9119116 P71 - SEP,4 Checklist Attachment 6 Page 28 of 31 Packet Pg. 346 8.1.a D. SUPPLEMENTAL SHEET FOR NONPROJECT ACTIONS (do not use this sheet for project actions) Because these questions are very general, it may be helpful to read them in conjunction with the list of the elements of the environment. When answering these questions, be aware of the extent the proposal, or the types of activities likely to result from the proposal, would affect the item at a greater intensity or at a faster rate than if the proposal were not implemented. Respond briefly and in general terms. 1. How would the proposal be likely to increase discharge to water; emissions to air; production, storage, or release of toxic or hazardous substances; or production of noise? If the rezone from WMU to BC-EW is approved it is possible that any resulting project specific application may be larger in square footage and unit density than might be the case under the current designated zoning given the prohibitionnof development above the 344' contour line. . This "far er" proiect potential might be associated with slightly reater environmental impacts on an a ate basis but most likely not on a net basis. Proposal measures to avoid or reduce such increases are: The technical documentation for p_roiect development that would be required for a project specific application will minimize the aggragle increase in environmental in acts from a project that might be submitted under the requested rezone from that allowable under the current. zone. This is because the greater project scope or size that might result from the requested_ rezone approval while important for a potential pr_oIects financial success is not significant from that allowed under Ilse current zonin5_ How would the proposal be likely to affect plants, animals, fish, or marine life? The rezone request in itself will not affect plants, animals, fish or marine life. A project specific application if conceived correctly should have a net positive benefit to local plantings and wildlife (see answer to No. 2 below). Proposed measures to protect or conserve plants, animals, fish, or marine life are: Should the rezone request be successful a proposal for a specific project will be submitted for City review which will involve converting a presently vacant parcel into a mixed use pro iect. The site contains critical slopes that will be preserved along with the associated vegetation buffers. Additional landscaping will be provided that will further enhance foraging and nesting opportunities for local species of animal life. Fish and marine life should not be impacted by a project specific proposal. 3. How would the proposal be likely to deplete energy or natural resources? The rezone request w i i I not in itself have an iinpact on the depletion of energy or natural resource. A project specific application would involve the increased utilization of energy sources — natural Us, electricity, water — through the normal operation of a human occupied structure. Revised on 9119116 P71_-__SEPA_Checklist Page 29 of 31 Attachment 6 Packet Pg. 347 8.1.a Proposed measures to protect or conserve energy and natural resources are: Fo I I owi ng an Approved req uest For a rezone to BC —EW a s pecific V roieel will be submitted far review that be designed to protect or conserve energy and natural resources by develaping enhanced thermal envelope strategies, utilization of energy conserving fixtures a ]iances and equipment and utilization of Energy Star by i Iding or Built Green construction technologies. 4. How would the proposal be likely to use or affect environmentally sensitive areas or areas designated (or eligible or under study) for governmental protection; such as parks, wilderness, wild and scenic rivers, threatened or endangered species habitat, historic or cultural sites, wetlands, floodplains, or prime farmlands? There are steep slope critical areas as noted along a p_o_rtion of the northern property line as noted above and shown on the attached surve . No additional anvironmentally sensitive areas have been identified as being associated with the subject property. Proposed measures to protect such resources or to avoid or reduce impacts are: A protect specific application. should this rezone request be approved, will address the technical and engineering issues associated with Rreserving and protecting critical slope areas that affect both the subject properly and adjoiningro erties to the north. 5. How would the proposal be likely to affect land and shoreline use, including whether it would allow or encourage land or shoreline uses incompatible with existing plans? We arc rerluesting a rezone from WMU to BC-EW. This _is_essentially the zoning designation that was in place up until the City of Edmonds changed the zonijig fornially in 2015. Many of the structures in [lie immediate vicinity were cQqstrucled under the previous BC- EW zoning designation. It should be added that this rezone application will not affect shoreline use. Proposed measures to avoid or reduce shoreline and land use impacts are: N/A with regards to shoreline use. 6. How would the proposal be likely to increase demands on transportation or public services and utilities? Revised on 9119116 P71_=SEPA_Checklist Page 30 of 31 Attachment 6 Packet Pg. 348 8.1.a The Rezone request will not result in itself, for any addilional public services. A specific project application WHI reeuire additional public services such as community policing. emergency medical_ services,_ fire protection, health carepublic transit and educational services consistent with a an expansion of the built environment. Proposed measures to reduce or respond to such demand(s) are: A project s2edfic proposal for the subject property will be constructed in accordance_ with the most _up-t_o-date building, and life safety code requirements including alarm systems, fire safety systems and building technoloeies that will significantly limit the demands on public safety services. The completed mixed use project will undouptedly include transportation reduction plans to reduce the transportation impacts for the residents. 7. Identify, if possible, whether the proposal may conflict with local, state, or federal laws or requirements for the protection of the environment. It is not believed that this rezone application will have any conflicts with any local state or federal laws or requirements for the protection of the environment. Revised on 9119116 P71_=SEPA_ChecMist Page 31 of 31 Attachment 6 Packet Pg. 349 8.1.a Cu c O E w r O O O r.+ R w U 00 O r D E O L 41 .r Q Attachment 6 Packet Pg. 350 8.1.a CITY OF EDMON DS 121 5TH AVENUE NORTH, EDMONDS, WA 98020 (425) 771-0220 DETERMINATION OF NONSIGNIFICANCE Description of proposal: The applicant is proposing to rezone the subject property from Westgate Mixed Use (WMU) to Community Business — Edmonds Way (BC-EW). The review criteria for rezones are contained within Edmonds Community Development Code 20.40 (File No. PLN20170034). Proponent: CDA & Pirscher Architects Inc. — Carl Pirscher Location of proposal, including street address if any: 9601 Edmonds WA, Edmonds, WA, Tax Parcel Number 00937900001000 Lead agency: City of Edmonds The lead agency has determined that the requirements for environmental analysis and protection have been adequately addressed in the development regulations and comprehensive plan adopted under chapter 36.70A RCW, and in other applicable local, state, or federal laws or rules, as provided by RCW 43.21C.240 and WAC 197-11-158 and/or mitigating measures have been applied that ensure no significant adverse impacts will be created. An environmental impact statement is not required under RCW 43.21 C.030(2)(c). This decision was made after review of a completed environmental checklist and other information on file with the lead agency. This information is available to the public on request. XX There is no comment period for this DNS. This DNS is issued under 197-11-340(2); the lead agency will not act on this proposal for 14 days from the date below. Comments must be submitted by Project Planner: Kernen Lien, Senior Planner Responsible Official: Rob Chave, Planning Manager Contact Information: City of Edmonds 1 121 5th Avenue North, Edmonds WA 98020 1 425-771-0220 Date: August 31, 2017 Signature: f �� XX You may appeal this determination to Robert Chave, Planning Manager, at 121 5th Avenue North, Edmonds, WA 98020, by filing a written appeal citing the specific reasons for the appeal with the required appeal fee, adjacent property owners list and notarized affidavit form no later than September 14. 2017 . You should be prepared to make specific factual objections. Contact Rob Chave to read or ask about the procedures for SEPA appeals. XX Posted on August 31, 2017 , at the Edmonds Public Library and Edmonds Public Safety Building. Published in the Everett Herald. Emailed to the Department of Ecology SEPA Center (SEPAunit _ecy.wa.gov). Mailed to property owners within 300 feet of the site. XX Distribute to "Checked" Agencies below The SEPA Checklist, project plans, location map, and DNS are available at https:Hpermits.edmonds.wa.us/citizen. Search for file number PLN20170034. These materials are also available for viewing at the Planning Division — located on the second floor of City Hall: 121 51h Avenue North, Edmonds WA 98020. Page 1 of 2 SEPA DETERMINATION 8/28/17 SEPA Attachment 7 Packet Pg. 351 8.1.a Notice Mailed to the following: XX COMCAST Outside Plant Engineer, North Region 1525 7511 St. SW Ste 200 Everett, WA 98203 XX Washington State Dept. of Transportation Attn: Ramin Pazooki SnoKing Developer Services, MS 221 15700 Dayton Ave. N. PO Box 330310 Seattle, WA 98133-9710 XX Tulalip Tribal Council 6700 Totem Beach Road Marysville, WA 98270 XX Snohomish County Fire District No. 1 Headquarters Station No. 1 Attn.: Director of Fire Services 12310 Meridian Avenue South Everett, WA 98208-5764 XX Edmonds School District No. 15 20420 68th Avenue West Lynnwood, WA 98036-7400 pc: File No. PLN20170034 SEPA Notebook XX Community Transit Attn.: Kate Tourtellot 7100 Hardeson Road Everett, WA 98203 XX Olympic View Water & Sewer District 8128 228'h St. SW Edmonds, WA 98026 XX Department of Archaeology & Historic Preservation PO Box 48343 Olympia, WA 98504-8343 XX Puget Sound Energy Attn: David Matulich PO Box 97034, M/S BOT-1 G Bellevue, WA 98009-9734 dayid.mat_ulir,h(a)pse.com XX M. L. Wicklund Snohomish Co. PUD PO Box 1107 Everett, WA 98206-1107 Page 2 of 2 SEPA DETERMINATION 8/28/17.SEPA Attachment 7 Packet Pg. 352 8.1.a CITY OF EDMONDS — PLANNING DIVISION STAFF COMMENT FORM 8 PW-Engineering ❑ Fire ❑ PW - Maintenance ❑ Building Project Number: PLN20170034 Applicant's Name: CDA & Pirscher Architects Property Location: 9601 Edmonds Way Date Application Received: 7.27.17 Date Application Routed: 7.31.17 Zoning: WMU Project Description: Rezone from WMU to BC-EW If you have any questions or need clarification on this project, please contact: Responsible Staff: Kernen Lien Ext. 1223 Name of Individual Submitting Comments: JoAnne Zulauf Title: Engineering Technician 8 1 have reviewed this land use proposal for my department and 1 do not have any comments. My department may also review this project during the building permit process (if applicable) and reserves the right to provide additional comments at that time. Date: August 25, 2017 ❑ I have reviewed this land use proposal for my department and have the following comments or conditions: Attachment 8 Packet Pg. 353 8.1.a Lien, Kernen From: Colin Adams <cadams05O2@gmail.com> Sent: Wednesday, September 20, 2017 10:21 AM To: Lien, Kernen Subject: File No. PLN20170034 Follow Up Flag: Follow up Flag Status: Flagged Hi Kernen, My family and I are one of the houses directly above 9601 Edmonds Way (Parcel #00937900001000). I was just writing to see if you could give me some more clarifications on the rezone application. I met with the developer a week or so ago and it sounds like they just want to use more of the land then the current zone permits, which is why they are applying to have it rezoned. That made sense to me. I have two concerns I was hoping you could address. One: they told me the height limit would increase by 5 feet under the Community Business rezone, is that accurate and how high would that allow them to build? Obviously a much taller building potentially looking into our back yard is a concern of ours. At our meeting with the architect on the project he said he would work on getting us a to scale potential building layout in relation to our property, which would be very helpful and informative for us. I am following up with him next week. Second: The integrity of the hillside is another concern of ours. Would the rezone allow them to potentially build right up to our property line on the hillside? Did the original rezone to the Westgate Mixed Use and the limits on building past the 240 contour line have anything to do with the integrity of the hillside? If the property is rezoned we have been told by the developer that steps would be taken to make sure the hillside is reinforced and looked at by engineers. Is that a requirement the city will make anyone who develops on that land do? I appreciate any insight you can give us on this. Thanks! 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Mixed Use Commercial Community Commercial Neighborhood Commercial Highway 99 Corridor Edmonds Way Corridor Westgate Corridor (Planned Business) Hospital / Medical Master Plan Development Public Use or Park/Open Space Mix of uses; refer to specific plan designations within activity center Mixed use development corridor; refer to specific plan designations within corridor See appropriate category below; also refer to specific activity center discussion in plan See appropriate category below; also refer to specific corridor discussion in plan Public Facility P-zone or appropriate R-zone compatible with neighborhood. ........................................................................................................................................................................................................................................... Single family RSW-12, RS-12, RS-20 < 4 RS-10 < 4.4 RS-8 < 5.5 RS-6, RS-8 5-8 Multi family RM-1.5, RM-2.4 18-30 RM-2.4, RM-3.0 < 18 ............................................................................................................................................................................................................................................ Commercial Mixed Use Commercial or mixture of zones WMU, BC, BN, or equivalent BN or equivalent based on neighborhood plan CG, CG2; transitional zones as appropriate BP, BN, BC, or similar commercial zone; RM zones BP, BN Special Use District Hospital or Medical zone Master Plan Master Plan Overlay or equivalent classification Public or Parks P, OS, or equivalent classification Attachment 11 Packet Pg. 356 8.1.a Golder Associates 18300 NE Union Hill Road, Suite 200 Redmond, WA 98052-3333 Telephone (425) 883-0777 Fax (425) 882-5498 TO: A.D. Shapiro Associates 600 Main Street, Suite C Edmonds, WA 98020 Attention: Tony Shairo SENT VIA: ❑ Federal Express ❑ U.S. Mail ❑ Courier C� Hand Delivery ❑ Other: Per David Cotton/Mike Lum-pkjWtp TRANSMITTAL LETTER d DATE: October 4, 2004 PROJECT NO.: 043-1277 Attachment 12 Packet Pg. 357 FA yyj cvj�, -?o4elv� cd S-�L - I 8.1.a I Golder Associates Inc. , 18300 NE Union Hill Road, Suite 200 Redmond WA USA 98052-3333 Telephone (425) 883-0777 Fax (425) 882-5498 www,golder.com Distribution: i Copy - 3 Copies - 2 Copies - October- 4, 2004 I00404m12_doC REPORT ON WESTGATE TEFZ1E ACE GE®TECHNICAL INVESTIGATION EDMONDS, WASHINGTON Submitted to: Hans Lammersdorf Valhalla, LLCP. 0. Box 251 Edmonds, Washington Submitted by: Golder Associates Inc. 18300 NE Union Hill Road Suite 200 Redmond, Washington 98052 Valhalla, LLC A.D. Shapiro Associates Golder Associates Inc, 043-1277,100 OFFICES ACROSS AFRICA, ASIA, AUSTRAUA, EUROPE, NORTH AMERICA AND SOUTH AMERICA Attachment 12 Packet Pg. 358 8.1.a October 4, 2004 -I- TABLE OF CONTENTS 043-1277.100 1.0 INTRODUCTION.............................................................................................................. I 2.0 PROJECT DESCRIPTION .AND SITE CONDITIONS..................................................2 3.0 FIELD INVESTIGATION.................................................................................................3 4.0 SUBSURFACE CONDITIONS........................................................................................4 5.0 DESIGN RECOMMENDATIONS 5.1 ...................................................................................6 General..........................................................................................................................6 5.2 Foundations.............................................................................................. 6 5.3 Retaining Wall Options and Design Criteria.................................................................6 5.4 Seismic Criteria............................................................................................................7 5.5 Building Slabs...............................................................................................................7 5.6 Drainage Provisions......................................................................................................8 6.0 STEEP SLOPE EXEMPTION..........................................................................................9 6.1 Slope Stability Analysis..............................................................................................10 7.0 CONSTRUCTION CONSIDERATIONS 7.1 .......................................................................11 General........................................................................................................................11 7.2 Soil Nail Shoring Installation ....................................................................................11 7.3 Temporary Cut slopes.................................................................................................11 7.4 . Subgrade and Footing Preparation.............................................................................. 12 7.5 Earthworks..................................................................................................................12 7.5.1 General....-......................................................................................................I2 7.5.2 Structural Fill Placement and Compaction....................................................12 7.5.3 Use of Excavated Soils..................................................................................12 7.5.4 Imported Fill Materials..................................................................................13 7.6 Geotechnical Construction Monitoring......................................................................13 8.0 CLOSING.........................................................................................................................14 9.0 REFERENCES.................................................................................................................15 Golder Associates Attachment 12 Packet Pg. 359 8.1.a October 4, 2004 -ii- 043-1277.100 LIST OF FIGURES Figure 1 Site Vicinity Map Figure 2 Site and Exploration Plan Figure 3 Conceptual Geologic Section of Slope at Test Pits TP-1 and TP-2 Figure 4 Conceptual Geologic Section of Fill Slope at Test Pits TP-3 LIST OF APPENDICES Appendix A Test Pit Logs Appendix B Slope Stability Analysis I ON04mll.&c Guider Associates Attachment 12 Packet Pg. 360 8.1.a October 4, 2004 -1- 043-1277.100 1.0 INTRODUCTION Golder Associates Inc. (Golder) is pleased to present this report on contently known as: Westgate Terrace :Multi :use. Complex (Figure;' 1). The purpose of This investigation was to evaluate the soil arid; groundwater conditions, and the presence of fill at your property for your proposed construction of retail, apartment and town homes on your site. The scope of services for a geotechnical investigation for this site was presented in a proposal to Valhalla, LLC dated July 13, 2004. Written authorization to proceed with the geotechnical investigation was received from you on September 2, 2004. The scope of work included the following primary tasks: • Excavate up to twelve test pits on the three parcels, the excavator was arranged by you; • Coordinate utility locate requests and schedule with the excavator operator; • Perform an engineering analyses to develop geotechnical recommendations for the design and construction of the retail/apartment buildings and retaining structures; and • Preparation of this report including a Steep Slopes Exemption analysis according to City of Edmonds requirements. The results of our study are summarized in the following sections of this report. Section 2 summarizes the project and site conditions, Section 3 summarizes Golder's geotechnical field investigation, Section 4 summarizes the geologic setting and the findings of our investigation, Section 5 presents our design recommendations, Section 6 presents our evaluation of the steeps slopes exemption, and finally Section 7 includes our discussion on construction considerations. Closing remarks are presented in Section S, and references cited are listed in Section 9. 300404mll.doc Golder Associates Attachment 12 Packet Pg. 361 8.1.a October 4, 2004 -2- 043-1277.100 2.0 PROJECT DESCRIPTION AND SITE CONDITIONS The Westgate Terrace project site consists of three.. adjacent parcels. and .includes, from east.to west; addresses 3521, 3.53t and 3601 Edmonds Way. in:Edmonds, W shington. The site is located on the north side of Edmonds Way approximately one -quarter mile east of 100th Avenue West. The 3601 address is used for a vacant parcel on the west side of the site that currently does not have a street address with the Snohomish County Assessor's office. The three parcels consists of a roughly 'T" shaped site with a total area of approximately 2 acres. The vacant western parcel (3601) is rectangular in shape. Its long sides (south and north sides) are parallel to Edmonds Way. This parcel is approximately 280 feet along Edmonds Way and about 160 feet deep. The majority of the western parcel is level to gently sloping downward to the south and west with bare soil at the surface. A steep bluff more than 30 feet high is Iocated at the back of the parcel along the northern property line on the west half of the western parcel. A 15 foot high vertical cliff is exposed along the top of the bluff. The slope on the eastern half of the parcel angles moderately downward to the south (2 horizontal: I vertical). The site was reportedly used as a gravel quarry in the past, which accounts for the over -steepened bluff (Bruce, 2001). Trees and bushes grow at the base and top of the slope. A north -south, 50 foot wide utility easement is located on the eastern side of the vacant parcel. The two eastern parcels (9521 and 9531) are relatively narrow and deep (60 feet by 320 feet) and a single family house occupies the middle of each parcel. The houses are rentals and are currently occupied. Scattered trees and shrubs are currently on both lots. The preliminary architectural plans for the Westgate Terrace project, dated 08/18/04, show the proposed development of mixed use including restaurant, retail space, and parking at the street level on the western parcel with two three-story apartment buildings constructed over the street level retail level. The top of the first -level retail space will be used as a parking deck. between and. around the apartment structures. An earth -fill ramp will connect the street to the parking deck one level above the street. Two, two to three-story, multi -family units are planned on the eastern two parcels. Construction of the project as conceived will require a deep cut and retaining wall along the property line on the north - back side - of the western parcel of the site. The highest portion of the cut will rangc from 40 to 48 feet on the western 120 feet and decrease to about 20 feet high along the east half of the back wall. 100404ad I &c Golder Associates Attachment 12 Packet Pg. 362 8.1.a October 4.2004 -3- 043-1277.100 3.0 FIELD INVESTIGATION A one -day field investigation was conducted on Friday September 17, 2004. The investigation consisted of excavating twelve geotechnical test pits (designated TP-1 through TP-12) at selected locations spread around the site. The depth of the test pits ranged from 6 feet below existing ground surface (bgs) to 24 feet bgs. All were greater than 10 feet deep except TP-12 which was completed to 6 feet bgs. The test pits were excavated by Northend Excavating of Edmonds using a Hitachi 200, a medium- sized tracked excavator (trackhoe) under agreement with you. After the test pits were completed they were backfilled using the excavated soil and tamping with the excavator bucket. Some settlement of the backfilled soil can be expected over time. The general test pit locations were determined prior to the geotechnical investigation based on topography, proposed building and retaining wall locations and potential geotechnical issues. The actual locations were chosen in the field by Golder during the field investigation. The test locations were plotted on the site topographic survey by measuring distances from existing site features. Utility locating services for the site were coordinated by Golder prior to the field investigation. The test pit locations are shown the Figure 2. At test pit locations TP-1 through TP-3, located along cliff section on the western parcel, the excavator boom was extended overhead to the limit of its reach and was used to rake down the face of the slope to expose fresh soil, estimate the density of the soil, and to collect soil samples. At the toe of the slope excavation was advanced downward to an elevation approximately 2 feet below the proposed footing elevation of the building (Elevation 238). This resulted in exposed soil from about 20 feet overhead to about 12 feet below the ground surface at the base of the slope. Figures 3 and 4 show this relationship. Conventional test pit excavations were dug at the other locations. Logging and sampling of soils were performed in accordance with Golder Associates Technical Procedure TP-1.2-6, "Field Identification of Soil", .based on the Unified Soil Classification System (USCS). The soil conditions were examined and logged by the Golder Geologist. Pertinent information was recorded on field test pit logs, including soil classification, depths and locations, stratigraphy, soil moisture conditions, and other information. Samples of each soil unit encountered were collected from each test pit. The soils were classified in accordance with Golder Technical Procedure TP-1.2-6 and are summarized on the Soil Description Index in Appendix A. All samples were placed in labeled one -gallon plastic zip -lock bags and taken to our laboratory for further examination and classification. Summary test pit logs are presented in Appendix A. The soil contacts indicated on the logs represent the approximate boundaries between soil types. The soil conditions were those recorded for the locations and dates excavated, and may not represent those of other times and locations. 100404TW Ldoc Golder Associates Attachment 12 Packet Pg. 363 8.1.a October 4, 2004 -4- 043-1277,100 4.0 SUBSURFACE CONDITIONS Edmonds, Washington is located in the central Puget Lowlands and native soils are predominately glacial in origin although more recent alluvial, marsh, lake, landslide and man-made fill deposits arc present over much smaller areas. The Edmonds area is generally underlain by a glacial sequence of soils including till, advance outwash and transitional beds (Minard, 1983). According to the geologic map by Minard (1983), the near surface geology in the vicinity of the site consists of till (Q,t) overlying advance outwash (Q„a) of the Vashon glaciation. The subsurface conditions encountered during our site investigation confirmed that the native soils were generally till overlying advance outwash at the site. The .soils encountered at the site, from upper to lower stratigraphic position, consist of fill, lodgment till, and advance outwash. A thin cover of lawn, topsoil and forest duff was encountered in two eastern parcels. The till and advance outwash were the native soils exposed in the steep cliff face. The transition from till to advance outwash was indistinct and gradational. A "cone -shaped" area of uncontrolled fill, at least 17 feet deep, was encountered in the slope on the eastern half of the western parcel. An excavated cliff face is likely concealed behind the fill. The fill thins to the south away from the slope. The fill cone is believed to be reworked soil that was pushed from the top of the slope during grading of the upper lots. This fill cone is shown in Figure 2. Fill of irregular thickness (1.5 to 8 feet), and possibly from variable sources, was encountered in the flat area of the western parcel. The flat area has been used to stockpile soils for various local construction sites. Localized areas of fill were encountered in the two eastern parcels. Generalized descriptions of the soil units encountered are provided below, in their descending order of occurrence: Topsoil: A thin layer of loose topsoil, containing sod and forest duff -was present at the surface in test pits TP-5 through TP-7, and TP-10 on the two eastern residential lots. This material is relatively thin ranging from 0.3 to 0.5 foot thick. Fill: Areas of fill were observed at the back slope of the cast half of the western parcel (3601 Edmonds Way) in test pits TP-3 and TP4; at the flat area of the west parcel in pits TP-8, TP-9 and TP-12 The fill cone appeared to be derived from local soils and consisted of compact, banded tan and gray to dark gray, silty fine sand, little to some gravel to silty gravelly sand, trace small cobbles, trace construction debris and scattered roots. The material was damp. The fill has a SM soil classification. Based on site topography and the surrounding properties, the fill was probably a result of development of adjacent properties and for leveling of the ground surface on the site. The fill at the flat portion of the western parcel could be derived from both local and imported sources. It consisted of compact, banded tan and gray, crudely stratified to stratified, silty gravelly sand, damp to moist. A thin (less than I foot thick) fill consisting of ground asphalt and angular crushed gravel was present at the surface. The fill varied up to 6 feet thick. Areas of a similar fill were encountered in test pit TP-5 at the back of the western residential lot and in TP-11 in the front of the eastern residential lot. The fill was dense in TP-5 and loose to compact in TP-11. The USCS soil classification of the fill was SM. Golder Associates Attachment 12 Packet Pg. 364 8.1.a October 4, 2004 -5- 043-1277.100 Lodgment Till: An approximately 15 foot -high cliff of till was exposed in the upper face of the cliff on the western half of the west parcel. The base of the till was encountered above an elevation of about 358 feet in the cliff face and the excavator's boom was just able to reach the bottom of the till in test pits TP-1 and TP-2. Till was encountered below 17 feet of fill in TP-3. Till was also encountered in several test pits scattered around the site, although it was not found in all of the test pits. A variable thickness of till, from 2 feet to 10 feet thick, was encountered in test pits TP-5, TP-6 and TP-7 in the back of the two eastern lots; in TP-10 in the front of the western residential lot and in TP-9 at the east side of the flat portion of the western parcel. The till was uniformly very dense, gray, silty gravelly sand. A weathered till was encountered in test pits TP-6, TP-7, and TP-10. Weathered till was of similar composition as the other till but was compact to dense with an orange -tan color. The USCS soil classification of the till was mainly SP, and to a lesser degree SP-SM. Advance Outwash: Advance outwash was a widespread basal unit in all of the test pits except TP-5 at the back of residential lot 9531 and in TP-9 in the front of the western parcel 9601. The Unit most -likely underlies the entire site at depth. The thickest exposure was at the lower slope on the western below the till in test pits TP-1 through TP-4 on the western parcel. The maximum thickness observed was 23 feet in test pit TP-2. The advance outwash was dense to very dense, tan to gray, compact to very dense, nonstratilxed, fine to medium or fine to coarse sand with some gravel and cobbles, none to trace silt, no organics, and damp to moist. The USCS soil classification of the advance outwash was mainly SP-GP, and to a lesser degree SW-SP, SW and SP-SM. No groundwater was observed in the test pits. The site slopes appeared to be stable with no indication of recent or ancient landsliding and no landslide deposits were observed. None of the following conditions were observed during our investigations: • No impermeable soils were interbedded with granular soils; • No springs or groundwater seepage; • No landslide deposits; and • No evidence of slope instability. 100404niJLda Golder Associates Attachment 12 Packet Pg. 365 8.1.a October 4, 2004 5.0 DESIGN RECOMMENDATIONS 5.1 General -6- 043-1277.100 The main geotechnieal issues at the site include a high cut at the back of the slope and designation of the slope as a sensitive slope and specifically include the following: • A high cut will be required at the back of the western property to reach building proposed foundation and slab elevations requiring ground support; • Presence of uncontrolled fill in areas of the site to be developed; and • Selection and design of a retaining wall system up to 48 feet high, which will need to accommodate surcharge loading associated with development of the adjacent sites. 5.2 Foundations The undisturbed, native hard Till and the compact to dense Advance Outwash units are suitable for supporting lightly to moderately loaded foundations. Footings can also be supported on compacted structural fill provided any topsoil, underlying loose soil zones, and/or existing fills are stripped to firm competent ground prior to placing the fill. Foundation design criteria include: • ALLOWABLE BEARING PRESSURE: 3,000 psf, this value can be increased by 1/3 for seismic design. • ALLOWABLE BASE FRICTION COEFFICIENT: 0.4 for Outwash sand, 0.4 for Till • MINIMUM SIZE: 18-inch width for continuous footings and 24 inches for isolated footings. • MINIMUM DEPTH: 18-inches below exterior grade for exterior footings; 6-inches below grade for interior footings. • ESTIMATED SETTLEMENT: Less than 1-inch total and 1/2 differential settlement • EARTH PRESSURES: For walls free to rotate at the top, the earth pressure can be based on a fluid with a density of 30 pcf while 50 pef should be used if the wall is restrained. These values assume a level backslope behind the wall. Backslopes up from the wall will require increased pressures. • PASSIVE RESISTANCE ON SIDES OF SHALLOW FOOTINGS: For design purposes, we recommend that the allowable passive pressure be based on a fluid with a density of 300 pcf on the sides of buried footings above the water table. This value can be increased by 1/3 for seismic or wind loads. 5.3 Retaining Wall Options and Design Criteria The soil conditions at the retaining wall location are considered suitable for a standard soil nail wall and this is considered the most feasible type of retaining wall. Vertical elements may be required on the eastern side of the wall in the area of deep fill. A subsurface easement will be required for soil nails. However, other options for construction of a retaining wall exist and include the following: Golder Associates Attachment 12 Packet Pg. 366 8.1.a October 4, 2004 -7- 043-1277,100 • Cast -in -place cantilever wall; • Composite soil nail wall; • Soldier pile tie back wall; or, • Soldier pile wall with facing. These options have drawbacks not inherent in conventional soil nail walls including requiring more space, potentially higher costs, more difficult construction, and possibly permission from the adjacent property owner to allow excavation on their property. However, these options exist and alternatives to conventional soil nail walls can be evaluated as the design proceeds, if needed. 5.4 Seismic Criteria Washington ,State adapted the International Building Code (ICC, 2003) as the state standard for construction on July 1, 2004. The seismic design criteria for the site are presented below for IBC. The buildings should be designed using the following criteria based on the design procedure presented in the International Building Code (ICC, 2003). Design accelerations are obtained from figures in the code that show contours of maximum considered ground motion. Two figures are provided; one for 0.2 second spectral response "and one for 1.0 second spectral response, illustrated on IBC Figure 1615.1.1 and Figure 1615.1.2 respectively. Both of the figures give ground motion parameters for a Site Class C soil profile (IBC Figure 1615.1.1),. which must be adjusted if the soil profile is different. For this site, we recommended the use of a Site Class C soil profile, which is defined by a stiff soil profile for the average properties in the upper 100 feet. The soils considered most susceptible to liquefaction generally consist of very loose to loose saturated granular deposits. In general, the site is underlain by compact to dense soils with a minor amount of localized shallow zones of loose soils. Where encountered in the explorations the loose soils were relatively shallow and with no observed groundwater. We conclude that the potential for liquefaction at this site is negligible. 5.5 Building Slabs Conventional slab -on -grade floors can be supported on the compact to dense or hard native soils or on compacted structural fill. It is not recommended that floor slabs be supported on organic rich soils, topsoil, uncontrolled fill, loose, disturbed soils or wet soils. Should subgradc conditions be comprised of any of these soils, we recommend that they be removed and replaced with structural fill or that a structural slab be constructed. In places, loose, granular soils may be remediated by in -place compaction to provide adequate bearing. Fill placed beneath floor slabs shall be compacted to a minimum of 90% of the maximum dry density as determined by ASTM D-1557. All slabs should be underlain by a capillary break which consists of at least four inches of clean, free draining coarse sand or gravel meeting the gradations presented below. Capillary Break Gradation Sieve Size Percent diameter inches Passin 1 inch 100% Passing No. 4 0% to 70% No.10 0% to 10% No. 200 0% to 3% IM404mu.ea Golder Associates Attachment 12 Packet Pg. 367 8.1.a October 4, 2004 -8- 043-1277.100 A vapor barrier consisting of heavy plastic sheeting should be placed over the capillary break. Two inches of clean drainage sand can be placed over the plastic sheeting at the owner's discretion to help cure the concrete. 5.6 Drainage Provisions The drainage system should consist of footing drains for all structures. The drainage system should consist of: e FOOTING DRAINS: A perimeter footing drain should be placed consisting of a 4-inch- diameter, heavy -walled, perforated PVC pipe or equivalent. The pipe should be surrounded by at least 6 inches of drainage gravel material as described above. Clean outs should be provided. • Wall Drains: Continuous mirror drains or drain rock curtain. DISCHARGE: The drainage system should drain by gravity if feasible to positive discharge such as the storm drain or infiltration system. If leak free walls are desired, a waterproof barrier, such as bentonite panels, should be placed on the outside of the concrete walls prior to backfilling. Any backfil . below the groundwater table should consist of clean, free draining material, such as drain rock, pea gravel or coarse sand. A filter fabric will be required over the perforated pipe to prevent migration of the subgrade materials into the drainage system. Cleanouts should be provided for maintance. �ooaoa��.aa Golder Associates Attachment 12 Packet Pg. 368 8.1.a October 4, 2004 -9- 6.0 STEEP SLOPE EXEMPTION 043-1277,100 The City of Edmonds requires a Steep slope Exemption evaluation for development of the site and a Steep Slope Exemption may be requested. In order for a property to qualify for a steep slope exemption two sets of criteria need to be met. These criteria are, 1) Site Standards, and 2) Development Characteristics. These are presented in the Steep Slopes Exemption document provided by the City, dated 02/27/02. A summary of the criteria include: Site Standards — the physical features of the site and adjacent sites. - The site slopes will be stable after the permitted development is complete. - The development has to be located in an area that is either mapped as till, advance outwash, and or Olympia gravels on the "Geological Map of Edmonds East and part of Edmonds West Quadrangles", by J.P. Minard, or comprised of engineered fill placed, compacted, observed and tested to confirm that the fill is uniformly compacted on slopes of the same materials. - Any fill must be placed under a legal grading permit, grading and fill were designed by a licensed professional engineer, underlying soils were prepared in accordance with engineering design and compaction testing confirms uniform compaction to the minimum specified density. - The thickness of organics, debris, weathered soils, colluvial soils or loose soils on or adjacent to the steep slope may not exceed three feet. In addition to the above, none of the following conditions can exist on the steep slope area: Impermeable soils interbedded with granular soils, Springs or groundwater seepage, or significant visible groundwater seepage, or, Previous landsliding or instability, or existing landslide deposits Development Characteristics - criteria that the development has to put into place to qualify. - All excavations on steep slopes will not exceed 35-degrees down from the property lines, unless retained by structural shoring designed by a registered professional engineer. - All retaining structures shall be engineered structures conforming to the State Building Code. No rockeries greater than four feet in height are permitted. - A buffer of 15 feet shall be maintained. - The proposed development will not decrease stability on any adjacent property. - Requires an engineering analysis by a geologist or geotechnical engineer licensed in Washington State, and include a description of the specific requested steep slope exemption and explain how the proposed exemption meets all of the criteria. Golder Associates Attachment 12 Packet Pg. 369 8.1.a October 4, 2004 6.1 Slope Stability Analysis -10- 043-1277,100 As a part of the steeps slope exemption, a slope stability analysis was performed on the native slope as it now stands using computer program SLIDE, version 5.0 by Roescience, Inc. The results of the slope stability analysis are presented in Appendix B. The stability analysis was calculated for the steepest section of the slope, along the critical section of the slope, and for seismic design criteria. The factor of safety for the entire slope — under static conditions was calculated at 1.15. A global Factor of Safety of 1.5 is considered by the industry standard of care to be stable_ This condition was not achieved with the calculated factor of safety. A slope retaining system will be designed and constructed to provide a minimum global Factor of Safety of 1.5 and the industry standard of care will be achieved. The stability of the slope was verified during our field investigation. All sections of the slope view appeared to be stable in the current conditions. The proposed exemption meets the requirements for the Steep Slopes Exemption and include the following: • Retaining walls are recommended for cuts into the slope at the north side of the western parcel. The retaining walls will produce stability greater than that of the current slope conditions. • The slope was mapped on the "Geological Map of Edmonds East and part of Edmonds West Guardangles", by J.P. Minard, as Till at the upper portion of the slope, and Advance Outwash at the lower portion of the slope Test pit soil conditions confinned the mapped units. Test pit logs are presented in Appendix A. • Grading and fills on the site will be engineered and designed by a licensed professional engineer and compaction testing will be performed during construction to verify that the fills are compacted to the design criteria_ • Organic soils, debris, weathered soils, colluvial soils or loose soils will be removed or restrained by retaining walls during construction. • Excavations on the slopes will be retained by structural shoring or retaining wall designed by a licensed engineer or will not exceed 35-degrees. Golder Associates Attachment 12 Packet Pg. 370 8.1.a October 4, 2004 -11- 043-1277.100 7.0 CONSTRUCTION CONSIDERATIONS 7.1 General General geotechnical related site construction should consist of demolition of the existing houses, site clearing, site grading, subgrade preparation, construction of retaining walls, casting of building walls, footings and slabs, placement and compaction of fills, and installation of the drainage systems. This section discusses selected elements of these construction issues. 7.2 Soil Nail Shoring Installation The basic concept of soil nailing is to reinforce and strengthen the existing ground by installing closely spaced steel bar inclusions commonly referred to as "nails" into a slope or excavation as construction proceeds from the top downward. This method is referred to as top -down soil nail wall. This produces a reinforced zone that is itself stable and helps to support the unreinforced ground behind it. The nails are passive in that they are untensioned at the time of installation; over time, they become tensioned as they resist the deformation of the adjacent soil_ The nail reinforcement improves slope stability in two ways. First, soil nails reduce the driving force along potential failure surfaces of the slope. Second, in frictional soils, nails increase the normal force and hence the soil shear resistance along potential slip surfaces. Construction of a soil nail wall involves the following major steps: i . Excavate soil, typically a 6 foot lift, leaving a small berm in place. 2. Drill hole for the soil nail. 3. Install and grout nail. 4. Excavate out a berm to form vertical cut face. 5. Place drainage system. 6. Place water proofing (if specified). 7. Place reinforcements, bearing plates, and studs. 8. Apply shotcrete wall. 9. Repeat process down to final excavation grade. 7.3 Temporary Cut slopes Based on the conceptual design, the maximum depth of the construction excavation will be about 48 feet. Safe temporary construction cuts are the responsibility of the contractor and depend on the details of the overall site and construction conditions at the time. We have observed stable unsupported slopes in the lodgment till at this site in a near vertical condition up to about 15 feet high. Within the dense till or advance outwash, cuts on the order IMV, up to 20 feet high appear to be feasible. The temporary cut slopes should be protected from precipitation and drying out. Direct rainfall or surface water can destabilize the face of the excavation, however, if the face becomes too dry, raveling will occur. We recommend that the temporary slopes be protected with visqueen plastic sheeting secured in placed with stakes and sandbags. Alternatively, a flash coat of shotcrete (2-inches thick) will also protect the slope face from erosion and drying. If shotcrete facing is used to protect 1004a4ml r.&c Golder Usoclafes Attachment 12 Packet Pg. 371 8.1.a October 4, 2004 -12- 043-1277.100 the slope, weep holes on 5-foot spacing are recommended to provide drainage of water that may build up behind the wall. 7.4 Subgrade and Footing Preparation Based on the test pits, the foundation subgrade will likely consist of dense till or outwash sands and gravels, or gravelly sand, and possibly compacted structural fill depending on the depth and elevation of the footing. The subgrade soils could become loosened and disturbed under the influence of surface water, groundwater, and construction equipment. The contractor will have to implement suitable procedures to protect the subgrade such as excavating with a back hoe without tracking on the native soils, use of a crushed rock or gravel -working mat, soil admixing the subgrade, geotextiles and other suitable procedures during wet weather. Native competent subgrade that becomes loosened by the contractors operation, and wet and unsuitable soils should be over -excavated and replaced with a suitable fill material, or admix the soil with a moisture reducing agent or cement treated base (CTB), at the contractor's expense. The footing excavations should be free of any loose, soft disturbed material, mud or water prior to placement of reinforcing bar and concrete. 7.5 Earthworks 7.5.1 General Although the site work will be mainly excavations, some structural fill may be required for backfill against walls, around foundations, and to establish final site grades. To the extent possible, the major earthwork should be completed during the dry time of year. Although feasible, earthwork construction during wet weather will significantly increase costs associated with off -site disposal of unsuitable excavated soils, increased control of water, and increased problems with subgrade disturbance and need for soil admixtures, geotextiles, or rock working mats. 7.5.2 Structural Fill Placement and Com action Where needed, structural fill should be a well -graded sand and gravel that when placed and compacted will meet the required compaction specifications. Below all footings and within three feet of final grade in pavement areas any fill should be compacted to at least 95 percent of maximum ASTM D 1557 dry density. Beneath floor slabs and other structural components such as utility service trenches, not underlying pavements or footings, a minimum dry density of 90 percent ASTM D 1557 is required. If density tests indicate that compaction is not being achieved due to moisture content, the fill should be scarified, moisture -conditioned to near optimum moisture content, recompacted, and re- tested, or removed and replaced. 7.5.3 Use of Excavated Soils In general, organic material, silty soils, and the silts and clays should not be used for structural fill. The outwash sands and gravels are considered the best materials for use as structural fill provided that oversize material is removed and they are placed and compacted near the optimum moisture content and in accordance with the compaction requirements presented in Section 7.4.2, above. If density tests indicate that compaction is not being achieved due to moisture content, the fill should be scarified, and moisture conditioned to near optimum moisture content, recompacted, and re -tested, or removed and replaced. Golder Associates Attachment 12 Packet Pg. 372 8.1.a October 4, 2004 -13- 043-1277.100 7.5.4 InIported Fill Materials If off -site structural fill is used during wet weather, it should be well -graded sand and gravel with less than 5 percent silt. Fills used for drainage should consist of washed gravels with less than 3 percent passing the No. 200 sieve or equivalent. 7.6 Geotechnical Construction Monitoring We recommend that a qualified geotechnical-engineering firm is on -site full time during critical aspects of the project. This would include installation of any shoring walls, footing and slab subgradc preparation, and placement of structural fills. Typically, geotechnical special inspection is required during the shoring and foundation phases of the project. 10""W L&C Golder Associates Attachment 12 Packet Pg. 373 8.1.a October 4, 2004 -14- 043-1277.100 8.0 CLOSING This report has been prepared exclusively for the use of Valhalla, LLC and their consultants and contractors for specific application for the Westgate Terrace Multi -use project. We encourage review of this report by bidders and/or contractors as it relates to factual data only (logs of test pits, conclusions, etc). The conclusions and recommendations presented in this report are based on the explorations and observations completed for this study and conversations regarding the proposed site develop and are not intended, nor should they be construed to represent, a warranty regarding the proposed development, but arc forwarded to assist in the planning and design process. Considerable judgment has been applied in interpreting and presenting the results. Variations in subsurface conditions over small distances are common in glacial environments such as those encountered in Edmonds, and actual conditions encountered during construction may be different from those observed in the test pits. When the site project plans are finalized, we recommend that we be given the opportunity to review the plans and specifications to verify that they are in accordance with the conditions described in this report. The test pits were performed in general accordance with locally accepted geotechnical engineering practice, subject to the time limits and financial and physical constraints applicable to the services for this project, to provide information for the areas explored. There are possible variations in the subsurface conditions between the test locations and variations over time. It.has been a pleasure to provide this consulting service to you on the Westgate Terrace project. If you have any questions, please call us at (425) 883-0777. Sincerely, GOLDER ASSOCIATES INC. Michael Lumpldn, L.E.G. Project Engineering Geologist &LQA0a:: David M. Cotton, P.E. Principal JSS/CCK/se EXPIRES 100404fW1.d0C Golder Associates IE? GeV* Michael S. f..tv sr, [D 4(©4 17418 �fONAL fir' Attachment 12 Packet Pg. 374 8.1.a October 4, 2004 -15- 043-1277.100 9.0 REFERENCES Bruce, D. M. (2001). Geotechnical Evaluation, Foundation Recommendations, Proposed Ten Single Family Residences, 9601 Edmonds Way, Edmonds, Washington. ICC (2003). International Building Code. International Code Council, Country Club Hills, Illinois. Minard, J.P. (1983). Geologic Map of the Edmonds East and part of the Edmonds West Quadrangles, Washington, Miscellaneous Field Studies Map MF-1541, U.S. Geological Survey, Department of the Interior, Reston, Virginia. Golder Associates Attachment 12 Packet Pg. 375 8.1.a FIGURES Golder Associates Attachment 12 Packet Pg. 376 8.1.a 0 2000 4000 FEET N FIGURE 1 Source: USGS 7.5 Minute Topographic Quadrangle Map, SITE VICINITY MAP Edmonds East, WA (1989) VALHALL.AIWESTGATE TERRACE STUCYIWA LJ wVVINU NLJ. u4J1Z(1 iUUT9U1LM11 uni t WIZJIU4 uNAYVN BY U Golder Associates Attachment 12 Packet Pg. 377 8.1.a Attachment 12 Packet Pg. 378 8.1.a 350' - O'ao 345'-- Native Soil .Q Q Existing Ground Surface 340'— :b:.Q:• u:.o;.. o a" .a :• Q :.�,. . Ouiwash - "" Q 335'— Q :•� .... b: Q. �..r` b: p . .. .:r b �.ca.:'n ,... �: �a�+G '� -:o�: �: 0.:4i-:o:'�a.; �: Q.:q.=.o. a�,: �:Q••.:a.�.',o":.mac?: �:� �- p?a:`' N Area Excavated S FIGURE 3 CONCEPTUAL GEOLOGIC SECTION OF SLOPE AT TEST PITS TP-1 AND TP-2 VALHALLAMIESTGATE TERRACE STUDYMA --"Nu- v Olzff$t guz.Mll WUt: 1WU1R14 lJKAVVNt1Y RMF /k§L to-4—ff Golder Associates Attachment 12 Packet Pg. 379 8.1.a Elev. 365' - v c a. 366' - �.-rli °- 18'.1 ♦►irr rariri►rir►aaririr4•irii►irrrfrr►a►►ri r`� • i r►flrl►arta11►1►i1fiii•1i1r►►1►11•i•1ai i•1i�•1r1 >•-r � �f►r►frrra+.;ra►i•1rr►arrrarirarr•1rr•1r1•►►rrrfrr►1•4 f1•1•1►� //� Oi►i•rriiririii4ii•i►i►iii►i►ii►O400iiiiii•i+,0i•OOiirii`r . �O•ii::r r:•fai►i►ia:•i►rrf0•i6*irirOirOii Qiiii►i►i►i►i►i►i•F. ►►•Oro•r•�i0►•i••r•OD►•♦•►ppipippii•••i aiiL+O Oi'r'irr►iri. %,�Ii Or0 •iri:•iriOrrir riirfri•i�i�iri�►►iri•Oi*irrai �+Oiri►i•�►ii►ii►i•rrifii`. Lu // are•O►•ifiiriiirir0i4ri4►iriir�ri►iiiarii!ii►i i� •i►iiiai►i+i4•iri r�+•i'a �' Ariri iiri•iri•iriOri00s►i•Oiiai►i*iairaiaiirifDiriri•4irfrfri*ai►iiiiii►i. Y •irr rrarrrrrrrrrrr►rr►rii►rr►►►r►O♦r♦ ��iairiri 'Ir++i►iriiiriai iirii'airiOri i4fOJ4!irrii4•i!%iir%i�%i+i%itirii•%%ii 7 riiiriiriaiariiiarr►iri►iLriri►i►iri►riii eri►i• rii►►►iri ri►i►i:► i::riifi♦ fr � arrOirOiriiiri►i•ri4•OPir►rrrran►girrria►�►r*�iariri►i+iri•OirOOJia►r►iriirO�r►i r . �►►� �i o riiiii::•r•:ririri*i►iri►Or'Oi4ii►iOLi9b+iiri►irii4ri►iG►iriiriairiririiriiiri•�4•ai, �� riir►rir►riri• ririiriri•�►iQ•iri•►:riO•: friii riririiria►irirrrirr+iriiriiriririri rri•Oi►i A ti.. •DirJ: rriirf•Jiriririri4rOirOi•iri• rrsrs►irliirOi►ir♦•►ri4riairia0ii•Oi•Jr D►ri•Oi•i: i * r A�A+. �rJ±+!i! �i!r�%i!i! i!±�i!I!i!i±•i� ali!i±ti±ii±i!*±i!i±0*!i!i4 ��i!iii±i!i!i!i±i±i!� 346' — O:n..ad...'. p.�.o�..'.. gip.. 335'-oo:.� ..o ^ Outwash? :- o..dU.:.c:QQ'.:q.:.q:�: c:o..:q...o0utwash. '.=.'op �,.. Qa:..Q:o::a q' Q.:a:o ©:o.Q:'.:.�..:0.4..�b= �-..' o:o..p:b..O:....Q.�:b:: a�..p.:o'..: •c -.�.�.•:..o :'.:�ao: -4: �:a:":a ::•o��: O': �:'�-�:o•��.':40: o:.��-����'�'o''-:':o:o: o:'":.a:"�- � :.a�4:.0�: •:a: o . c ..a . � ".. ' D.:x : n'• 4 �.'. � EY.'� ' b� 4 .. -.. � Ei.;" : o' 4 .. •.' ES...: � o'. 4 .-...� �. E?-:'� ' o'• 4 . "' .0 : r-� O: �:Q�'.. O: -'.Ci .r � � : c.'p�'.. n-".p :'� Q ' ���_'.: n.'�.c7 : •�. O � ���_•.. n-'.c5 :.�. O ' r �b_:. n.'• .c� NNW SSE FIGURE 4 CONCEPTUAL GEOLOGIC SECTION OF SLOPE AT TEST PIT TP-3 VALHALLAANESTGATE TERRACE STUDYMIA DRAVANG NO. 04312771M903.fh11 DATF 09/3 N DRAWN BY AMP A5L to —#--Of Golder Associates Attachment 12 Packet Pg. 380 8.1.a APPENDIX A TEST PIT LOGS Golder Associates Attachment 12 Packet Pg. 381 8.1.a (tw&%ociatesGolder LOG OF TEST PIT TP-1 Temp 60 °F Weather light showers Engineer JdLC Operator Todd Zuanich Equipment MD1 Yutani 140 Contractor Northe nd Excavatinq Date 9117104 Elevation 357.0 ft Datum MSL . _,. Job 043-1277.100 Location 9601 Edmonds Wa N 12 18 24 0 e •. a •. a . A 0.0 - 2.0 ft: Very dense, gray, silty gravelly SAND, damp. (SM) (LODGEMONT TILL) B 2.0 - 24.0 ft; Dense, tan. to gray, thinly laminated to thickly stratified, alternating fine to medium SAND, fine SAND, and gravelly SAND with scattered lenses of sandy GRAVEL, damp. (SPIGP) (ADVANCED OUTWASH) Bottom of Test Pit at 25.0 ft SAMPLES NO. DEPTH (it) MOISTURE G-1 G-2 1.0 8.0 G-3 15.0 TimE DEPTH OF HOLE {rt) DEPTH TO W!L 00 DEPTH TO SEEPAGE (ft) SPECIAL NOTES: Test pit started at mid -bluff at north property boundary and excavated through colluvial prism to native soil. Test pit terminated at target depth, no refusal. No caving observed No seepage observed 5L Attachment 12 Packet Pg. 382 8.1.a (FA=c-artes LOG OF TEST PIT TP-2 Temp 60 OF Weather partly cloudy Engineer JdLC Operator Todd Zuanich Equipment MD1 Yutani 140 Contractor Northend Excavating Date 9117104 Elevation 359.0 ft Datum MSL Job 043-1277.100 Location T 9601 Edmonds Way N -n - 12 18 24 P%1 . f . . . i A 0.0 -1.0 ft: Very dense, gray, silty gravelly SAND, damp. (SM) (LODGEMONT TILL) B 1.0 - 24.0 ft. Dense to very dense, tan to gray, thinly laminated to thickly stratified, alternating fine to medium SAND, fine SAND, and gravelly SAND with scattered lenses of sandy GRAVEL, gravel is rounded to subrounded to 4-inch diamter, damp. (SPIGP) (ADVANCED OUTWASH) Bottom of Test Pit at 25.0 ft SAMPLES NO. DEPTH (ft) MOISTURE [%} G-1 G-2 0.0 8.0 G-3 20.0 TIME DEPTH OF HOLE (ft) DEPTH TO W!L (ft) DEPTH TO SEEPAGE (ft) SPECIAL NOTES: Test pit started at mid -bluff at north property boundary and excavated through colluvial prism to native soil. Test pit terminated at target depth, no refusal. No caving observed No seepage observed `lo—fa Attachment 12 Packet Pg. 383 8.1.a Admk WWI LOG of TEST PIT TP--3 Temp 60 OF Weather partly cloudy Engineer JdLC Operator Todd Zuanich Equipment MD1 Yutani 140 Contractor Northend Excavating Date 9117104 Elevation 355.0 ft Datum MSL Job 043-1277.100 Location 9601 EdmondsWay N i 18 24 B C Bottom of Test Pit at 20.0 ft A 0.0 - 17.0 ft: Compact, banded tan and gray, silty fine SAND, little to some gravel, trace small cobbles, damp, scattered roots, trace construction debris, uncontrolled till fill. (SM) (FILL). B 17.0 -18.0 fit: Very dense, gray, silty fine SAND, little to some gravel, damp. (SM) (LODGEMONT TILL/ ADVANCED OUTWASH) C 18.0 _ 20.0 ft: Dense to very dense, speckled tan to gray, stratified, gravelly fine to coarse SAND with interbeds of fine to medium SAND, damp, subrounded to rounded. (SW/SP) (ADVANCED OUTWASH) SANIPLES NO. DEPTH iIft) MOISTURE G-1 G-2 4.0 9.0 G-3 17.0 GA 18.0 TIME DEPTH OF HOLE (ft) DEPTH TO W!L (fit) DEPTH TO SEEPAGE t111 SPECIAL NOTES: Test pit located near top of fill slope near north property line. Test pit excavated through thick layer of focal fill to native soil. Test pit terminated at target depth, no refusal. No caving observed No seepage observed Attachment 12 Packet Pg. 384 SAF�%Ider LOG OF TEST PIT TP�-4 dattes Temp 60 OF Weather partly cloudy Engineer JdLC Operator Todd Zuanich Equipment MD1 Yutani 140 Contractor Northend Excavating _ Date 9/17/04 Elevation 358.0 ft Datum MSL Job 043-1277.100 Location 9601 Edmonds Wa 1 18 24 A Bottom of Test Pit at 19.0 ft A 0.0 -12.0 ft: Compact, mostly dark gray with scattered tan bands, silty gravelly SAND, trace cobbles to 6-inch diameter, damp, scattered roots and woody debris, locally -derived glacial till fill. (SM) (UNCONTROLLED FILL) B 12.0 -16.0 ft: Compact, dark gray, fine to medium SAND, little to some silt and fine gravel, damp, scattered roots, locally -derived till fill. (SP-SMISM) (UNCONTROLLED FILL) C 16.0 -19.0 ft: Dense to very dense, speckled tan to gray, fine to coarse SAND, little to some gravel, damp, subrounded to rounded. (SW) (ADVANCED OUTWASH) SAMPLES NO. DEPT" (ft) MOISTURE VQ G-1 G-2 4.0 15.0 G-3 18.0 TIME DEPTH OF HOLE (�) DEPTH TO W!L (h) DEPTH TO SEEPAGE lit) SPECIAL NOTES: Test pit located at top of fill slope near north property line. Test pit excavated through thick layer of local fill to native soil. Test pit terminated at target depth, no refusal. No caving observed No seepage observed i-, o Attachment 12 Packet Pg. 385 8.1.a (#GU�dei LOG OF TEST PIT 1 P-5 Associi�es Temp 65 aF Weather sunny Engineer JdLC Operator Todd Zuanich Equipment MD1 Yutani 140 Contractor Northend Excavating Date 9/17104 Elevations 355.0 ft Datum MSL Job 043-1277.100 Location9_531 Edmonds_ WV N S - - t2 18 4 A 0.0 - 0.5 ft: Loose, brown, silty gravelly SAND, moist, prevalent organics and roots. (SM) (FOREST DUFF and TOPSOIL) B 0.5 - 3.0 ft: Compact to dense, light tan to tan -gray, silty gravelly SAND, damp. (SM) (FILL) C 3.0 - 10.0 ft: Dense to very dense, light tan -gray to gray, crudely stratified, gravelly SAND, little to some silt, dry to damp, brittle with trace tiny air pockets. (SP-SM/SM) (SANDY TILL) SAMPLES NO. DEPTH (ft) MOISTURE r/o) G-1 G-2 2.0 7.0 G-3 9.0 TIME DEPTH of HOLE M DEPTH TO WIL R DEPTH TO SEEPAGE (ft) SPECIAL NOTES: Test pit located at rear of residential lot, in blackberry bushes. Test pit terminated at target depth, no refusal. No caving observed No seepage observed Attachment 12 Packet Pg. 386 8.1.a Golder Associates Temp 70_ _ °F Weather Elevation Location LOG OF TEST PIT TP-6 Engineer JdLC Operator Todd Zuanich Contractor Northend Excavating _ Date 9117/04 Datum MSL Job 043-1277.100 N - - 12 16 4 2 8 A 0.0 - 0.3 ft: Loose, brown, silty gravelly SAND, moist, prevalent organics and roots. (SM) (LAWN and TOPSOIL) B 0.3 - 2.5 ft: Compact to dense, orange -tan, gravelly SAND, little silt, dry. (SP-SM) (WEATHERED TILL) C 2.5 -10.0 ft: Dense to very dense, tan, crudely stratified, gravelly SAND and sandy GRAVEL, little silt, trace small cobbles, dry to damp, alternating layers of poorly -graded sand and layers with gravel socketed in silty sand matrix. (SP-SMIGP-GM) (WEATHERED TILUOUTWASH) D 10.0 - 11.0 ft: Dense, speckled dark tan, gravelly SAND, trace cobbles, damp, subrounded to rounded. (SW) (ADVANCED OUTWASH) SAMPLES NO. DEPTH (ft) MOISTURE (%} G-1 G-2 2.0 6.0 G-3 11.0 TIME DEPTH OF HOLE (ft) DEPTH TO WIL (ft) DEPTH TO SEEPAGE (ft) SPECIAL NOTES: Test pit located at rear of residential lot, on grass surface. Test pit terminated at target depth, no refusal. No caving observed No seepage observed dAi6--to-4-o4 Attachment 12 Packet Pg. 387 8.1.a (#A%d e1es Temp 70 °F Weather Elevation Location LOG OF TEST PIT TP-7 Engineer JdLC Operator Todd Zuanich Contractor Northend Excavating Date 9117/04 Datum MSL Job 043-1277.100 N s 24 r1 Bottom of Test Pit at 10.0 ft 2 8 A 0.0 - 0.5 ft: Loose, brown, silty gravelly SAND, moist, prevelent organics and roots. (SM) (FOREST DUFF and TOPSOIL) B 0,5 - 3.0 ft: Compact, orange -tan, silty gravelly SAND, trace small cobbles, dry to damp. (SM) (WEATHERED TILL) C 3.0 -10.0 f#: Dense, light gray, crudely stratified, alternating layers of silty gravelly SAND and gravelly SAND, dry to damp, brittle and cohesive zones and granular zones. (SM/SW) (WEATHERED TILL/OUTWASH) SAMPLES NO. DEPTH MOISTURE (ft) VM G-1 2.0 G-2 5.0 TIME DEPTH OF HOLE DEPTH To WIL DEPTH TO SEEPAGE SPECIAL NOTES. Test pit located at rear of residential lot, in blackberry bushes. Test pit terminated at target depth, no refusal. No caving observed No seepage observed co- -»o Attachment 12 Packet Pg. 388 8.1.a G�Ider LOG OF TEST PIT TP-8 rues Temp 70 OF Weather light showers Engineer JdLC Operator Todd Zuanich Equipment MD1 Yutani 140 Contractor Northend Excavating Date 9/17/04 Elevation 337.0 ft Datum MSL Job 043-1277.100 N - 1 18 24 2 8 A B .G .D Bottom of Test Pit at 10„0 ft A 0.0 - 1.0 ft: Compact, black to brown -gray, ground asphalt with little crushed gravel. (ROAD FILL) B 1.0 - 6.0 ft: Compact, banded tan and gray, crudely stratified, silty gravelly SAND, damp to moist, fill consisting of locally derived glacial till and outwash. (SM) (UNCONTROLLED FILL) C 6.0 - 8.0 ft: Compact, tan, gravelly SAND, little to some silt, damp to moist, fill consisting of locally derived glacial till and outwash. (SP-SM/SM) (UNCONTROLLED FILL) D 8.0 -10.0 ft: Dense, tan, gravelly SAND, little silt, damp, iron staining at top. (SP-SM) (ADVANCED OUTWASH) SAMPLES NO. DEPTH tKi STURE MOISTURE 1��1 1 G-1 G-2 2.0 4.0 G-3 10.0 TIME DEPTH OF HOLE 00 DEPTH TO W1L (tt) DEPTH TO SEEPAGE 00 SPECIAL NOTES: Test pit located at middle of residential lot, on a graded surface. Test pit terminated at target depth, no refusal. No caving. observed No seepage observed Attachment 12 Packet Pg. 389 8.1.a (NLdgMes LOG OF TEST PIT TP-9 Temp 70 °F Weather sunk Engineer JdLC Operator Todd Zuanich Equipment MC71 Yutani 140 Contractor Northend ExcavatingDate 9117/04 Elevation 339.0 ft Datum MSL Job 043-1277.100 Location 9601 Edmonds Way - N t t8 24 A Bottom of Test Pit at 10.0 ft A 0.0 - 0.5 ft: Compact, black to brown -gray, ground asphalt with little crushed gravel. (ROAD FILL) 19 0.5 -10.0 ft: Dense to very dense, tan -gray to gray, massive to crudely stratified, silty gravelly SAND, damp. (SM) (LODGEMONT TILL) SAMPLES NO. DEPTH 00 MOISTURE M G-1 G-2 2.0 4.0 G-3 10.0 TIME DEPTH OF HOLE (ft) DEPTH TO W/L (ft) DEPTH TO SEEPAGE (ft) SPECIAL NOTES: Test pit located at middle of residential lot, on a graded surface. Test pit terminated at target depth, no refusal. No caving observed No seepage observed Mt_ to- 4-a Attachment 12 Packet Pg. 390 8.1.a Golder Associates Temp 70 °F Weather Location LOG OF TEST PIT TP-1 O Engineer JdLC Operator Todd Zuanich Contractor Northend Excavating _ Date 9/17/04 Datum MSL Job 043-1277.100 W E 18 24 2 8 0040000+A 000000 B ............. C Bottom of Test Pat at 10.0 tt A 0.0 -1.0 ft: Compact, orange -tan, silty fine SAND, damp to moist, prevelant tree roots, 2-inch thick layer of 518-inch crushed rock on surface. (SM) (WEATHERED SOILITOPSOIL) B 1.0 - 3.0 ft: Compact, light tart, Silty fine to medium SAND, little gravel, dry to damp. (SM) (WEATHERED TILUOUTWASH) C 3.0 -10.0 ft: Dense to very dense, speckled tan and gray, gravelly SAND, trace small cobbles, rounded to subrounded, damp. (SW) (ADVANCED OUTWASH) SAMPLES DEPTH MOISTURE NO. (ft) G-1 2.0 G-2 8.0 TIME DEPTH OF HOLE (ft) DEPTH TO WIL (ft) DEPTH TO SEEPAGE (ft) SPECIAL NOTES: Test pit located in front driveway of residential property, on a gravel surface. Test pit terminated at target depth, no refusal. No caving observed No seepage observed tn^4- Attachment 12 Packet Pg. 391 8.1.a (#A%�� LOG OF TEST PIT TP-11 Temp 70 OF Weather sunny Engineer JdLC Operator Todd Zuanich Equipment MD1 Yutani 140 Contractor Northend Excavating Date 9117/04 Elevation 336.0 ft Datum MSL Job 043-1277.100 Location 9521 Edmonds Way N n - 1 18 24 2 A B 4..........0...E •;•G`:• Bottom of Test Pit at 90.0 ft A 0.0 - 0.5 ft: Compact, gray and tan, stratified, successive thin layers of sandy fine gravel and imported 5/8-inch crushed rock (SM) (FILL) B 0.5 - 2.0 ft: Loose to medium dense, orange -tan, gravelly SAND, damp, scattered roots. (SW) (UNCONTROLLED FILL) C 2.0 - 2.2 ft: BURIED TOPSOIL (SM) D 2.2 - 7.0 ft: Compact to dense, tan, crudely stratified, sandy GRAVEL to gravelly SAND, trace to little silt, little fine cobbles, damp. (GW/SW) (ADVANCED OUTWASH) E 7.0 -10.0 ft: Dense, tan -gray, fine to medium SAND, little to some gravel, damp to moist. (SP) (ADVANCED OUTWASH) SAMPLES N�. DEPTH (ft) MOISTURE (%) G-1 G-2 3.0 5.0 G-3 10.0 TIME DEPTH OF HOLE 00 DEPTH TO WiL (fit) DEPTH TO SEEPAGE (n) SPECIAL NOTES: Test pit located in front driveway of residential property, on a gravel surface. Test pit terminated at target depth, no refusal. No caving observed No seepage observed to-4- Attachment 12 Packet Pg. 392 8.1.a - Golder LOG OF TEST PIT' TP-12 Ciates Temp 70 °F Weather sunny Engineer JdLC Operator Todd ,Zuanich Equipment MD1 Yutani 140 Contractor Northend Excavating Date 9/17104 Elevation 334.0 ft Datum MSL Job 043-1277.100 Location 9601 Edmonds Way 3 1 24 80 A 0.0 - 0.5 ft: Compact, black to brown -gray, mostly ground asphalt with little crushed gravel. (ROAD FILL) B 0.5 -1.5 ft: Compact, banded tan and gray, stratified, silty gravelly SAND, damp, fill consisting of locally derived till and outwash. (SM) (UNCONTROLLED FILL) C 1.5 - 6.0 ft: Dense, tan, fine to medium SAND, little fine gravel, damp. (SP) (ADVANCED OUTWASH) SAMPLES NO. DEPTH MOISTURE (ft) M G-1 3.0 TIME DEPTH OF HOLE (ft) DEPTH TO w1L #ft) DEPTH TO SEEPAGE (R} SPECIAL NOTES: Test pit located at west edge of lot, on a graded surface. Test pit terminated at target depth, no refusal. No caving observed No seepage observed L. --o Attachment 12 Packet Pg. 393 8.1.a APPENDIX B SLOPE STABILITY ANALYSIS Golder Associates Attachment 12 Packet Pg. 394 8.1.a Slide Analysis Information Document Name File Name: section 1.sli PrOlect Settings Project Title: Westgate Terrace - Slide Analysis Failure Direction: Right to Left Units of Measurement: Imperial Units Pore Fluid Unit Weight: 62.4 Ib1ft3 Groundwater Method: Water Surfaces Data Output: Standard Random Numbers: Pseudo -random Seed Random Number Seed: 10116 Random Number Generation Method: Park and Miller v.3 Anaivsis Methods Analysis Methods used: Bishop simplified Janbu simplified Number of slices: 25 Tolerance: 0.005 Maximum number of iterations: 50 Surface Options Surface Type: Circular Radius increment: 10 Minimum Elevation: Not Defined Composite Surfaces: Enabled Reverse Curvature: Invalid Surfaces Loading 1 Distributed Load present: Distributed Load Constant Distribution, Orientation: Vertical, Magnitude: 250 lblft Material Properties Material: Glacial Till Strength Type: Mohr -Coulomb Unit Weight: 130 Iblft3 Cohesion: 400 psf Friction Angle: 38 degrees Water Surface: None Attachment 12 Packet Pg. 395 8.1.a Material: Advance Outwash Deposits Strength Type: Mohr -Coulomb Unit Weight. 120 Ib/ft3 Cohesion: 1 psf Friction Angle: 38 degrees Water Surface: None Global Minimums Method: bishop simplified FS: 1.148640 Center: 6.625, 66.193 Radius: 63.699 Left Slip Surface Endpoint: 25.495, 5.353 Right Slip Surface Endpoint: 66.237, 43.744 Resisting Moment=1.57893e+006 lb-ft Driving Moment=1.37461e+006 lb-ft Method: ianbu simplified l=S: 1.184110 Center. 11.997, 66.193 Radius: 63.285 Left Slip Surface Endpoint: 14.860, 2.972 Right Slip Surface Endpoint: 72.112, 46.415 Resisting Horizontal Force=29628.E lb Driving Horizontal Force=25021.9 lb Valid 1 Invalid Surfaces Method: bishop simplified Number of Valid Surfaces: 4311 Number of Invalid Surfaces: 540 Error Codes: Error Code -106 reported for 23 surfaces Error Code -1000 reported for 517 surfaces Method: janbu simplified Number of Valid Surfaces: 4013 Number of Invalid Surfaces: 838 Error Codes: Error Code -106 reported for 23 surfaces Error Code -108 reported for 217 surfaces Error Code -111 reported for 81 surfaces Error Code -1000 reported for 517 surfaces Error Codes The following errors were encountered during the computation: -106 = Average slice width is less than Attachment 12 Packet Pg. 396 8.1.a 0.0001 * (maximum horizontal extent of soil region). This limitationis imposed to avoid numerical errors which may result from too many slices, or too small a slip region. -108 = Total driving moment or total driving force < 0.1. This is to limit the calculation of extremely high safety factors if the driving force is very small (0.1 is an arbitrary number). -111 = safety factor equation did not converge -1000 = No valid slip surfaces are generated at a grid center. Unable to draw a surface. Attachment 12 Packet Pg. 397 8.1.a Packet Pg. 398 8.1.b OVERHEAD POWER LINE VAULT ACCESS; MIS E \ W VAULT BOT'MM 34W64 o jil r CITY 8 co 2 7 2 0 00937900000700 /\ CITY BANK 00937900000500 \ PHILIP Y. JANG C / \ 009379DDOOOfiDO� f / ,// / EASFIAE TSPNE,RLAT CITY BANK �� ,/ �►' ; / % /' � _ / / ' 5p' P.U.O. N0. 1 /� / / / SNOHOMISH C �Y 6 5� 6 . x ��°/ / _ —y�°� Y i' — / / / / / TRANS�h1 LINE / _ % _ r / _ -i,.O. 21 PER A.F. — 9 �f N0. 2p27270 �346� i " / // �56 PRho "AIE DRAINAGE EASEMENT3,}P / t / l / 1 I I 1 // /l =! /�3AP� 80PEROPLAT THROUGH // ,/ // // /// /� , , I /� r•//eta° // // // /�6 —�5���/���-346� sY� oc GA woo — — ,. ..� / / / _ / // / / rirr — /� ..-EASEMENT DER.. A.F. irf ' Na: zpD2n133Gz7s / a curt � erg= 350--- — — � / / / / I r / �a�--� / / % ','p''.� � f>. - -- t • • . _ - ... ,- .. // ,,5e�, FG� EX. IRON PIPE"--�- MY WEST Z � = � — — NL..SlJWAC€�'`PAfZK1N AREA '^''oh.�' a. "'�`�� � — �3 •�\ it ,.... "`'� — � � •�:':-� EX. IRON PIN 1 ` i U33' NDER ROCK pr t. 5 29 VM-0.09' ------------- 27033600115700 \•. -.. - KMACK N KLEEN LLC ' .C.: � _ - - - .. .. ...-MAY 3a1.77 .. / .•:� - r � dT_ �- V • • : 1' � - .. 15` UTILITY' �• :y5. 'i' . ��5ys �4 9 ;.sue,. .... .-' i. ... �,�� - �`\•...,. _'::'.'_ o 000aA�ooeaoca ` ,i E X. G B. ' •-ROBfRTB PROPERIE$ LLC • .>>, •. W ,• _- ext LAN OVERHEAD POWER LINES / h 15 X 87''IJTILIT f,.: ',EASE�MEIVT'pEk A.F'. + .. , � •'�+j4''' jj 2p0�GY250728, �/ POLE EX.tt 1 TOP 331147 Off M109-E r d� nv AN AEC $E� I _ —332 I W W W 1 j ��• BASIS OF BEARINGS r� N 68'52'49" E :105.36' PER PLAT / MONUMENT TO MONUMENT C LAN A E C C B A S E) jjj W / W W+j OPX33M" A I AECCBASE) - INv ssa,aq cE�laR — _ / W W \fig LEGEND I Fm -FLARE HYDRANT Gt^ I wV - WATER VALVE I AV I - AIR VACUUM RELEASE 0 — CATCH BASIN MANHOLE �\ I ■� — CATCH BASIN - GUY ANCHOR = UTILITY POLE �ssmH - SANITARY SEWER MANHOLE 0 seta — SANITARY SEWER CLEANOUT W — — WATER LINE —SD— — STORM DRAINAGE LINE ----SS---- — SANITARY SEWER LINE G — - GAS LINE — ROCK RETAINING WALL — - EXISTING ASPHALT ' EXISTING CONCRETE AB _0 27033600101500 t, SANDRA L GREEN ,If3 4 U I y 9 y$ As EX. M.H. IM 3id4E KV 3'3d02 AB a' SA6I. 9EIIm SST 1 SS — I% Ex. UTILITY EASEMENT PER A.F. NO. 20O2p}31027,3 / BASIS OF HEARINGS / N 65'52'43" E 1105.36' PER PLAT MONUMENT TO MONUMENT EX. M.H. - x mP 3V.M 'FO- �� ` cDbCurveTex- urveText (L i c�R aA+rA•x / / / / N CBASE) W�--E S SCALE : 1'-20' O' 5' 10' 20' W. 40' ASIS OF BEARINGS THE CENTERLINE OF 156TH STREET S.W. BETWEEN THE INTERSECTION OF 44TH AVENUE W. AND 48TH AVENUES W. AS MONUMENTED PER PLAT OF WETHERSFIELD EAST AS RECORDED UNDER AUDITOR'S FILE NO. 9611125001, RECORDS OF SNOHOMISH COUNTY, WASHINGTON. BENCH MARK ORIGINATING — INVERT OF SANITARY SEWER MANHOLE NO. 3-43 LOCATED AT THE INTERSECTION OF 96th AVENUE W. AND 228th STREET S.W. ELEVATION : 378.00 DATUM : OLYMPIC VIEW WATER DISTRICT (M.LL.W.) TBM�1 — PK NAIL LOCATED ON THE NORTH EDGE OF THE EASTERLY DRIVEIMAY CUT AS SHOWN HEREON. ELEVATION : 335.62 TBM#2 — PK NAIL LOCATED ON THE NORTH EDGE OF THE ASPHALT WALK APPROXIMATELY 7' EASTERLY OF THE SOUTHWEST CORNER OF LOT 9 OF THE PLAT AS SHOWN HEREON. SURVEY LEGEND EX. 2' CONCRETE FILLED IRON PIPE MATH INVERTED NAIL IN CASING 0 SET 1/2' X 24' REBAR & CAP STAMPED RSA 22969' 0 FOUND EX. REBAR ARON PIN AS NOTED PLAT - REFERS TO PLAT OF K. ELSE VICINITY MAP SCALE: 1- — 2000' (APPROX.) LEQAL DESCRIPTION LOT 10 OF K. ELSE, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 19. 2002 UNDER RECORDING NO. 2002061950OZ IN SNOHOMISH COUNTY, WASHINGTON, SUBJECT TO EASEMENTS, RESTRICTIONS AND RESERVATIONS OF RECORD. TITLE ENCUMBRANCES AS DISCLOSED BY TITLE REPORT ISSUED BY FIRST AMERICAN TITLE INSURANCE COMPANY, DATED FEBRUARY 5, 2001 UNDER FILE NO. NCS-429179—WAI: 1. THE PROPERTY IS SUBJECT TO AN EASEMENT FOR ELECTRICAL TRANSMISSION AND DISTRIBUTION LINES AS DISCLOSED BY INSTRUMENT RECORDED UNDER AUDITOR'S FILE NUMBER 2027210. AFFECTS THE EAST 50 FEET OF THE PROPERTY. 2. THE PROPERTY IS SUBJECT TO RELINQUISHMENT OF ALL EXISTING AND FUTURE RIGHTS TO LIGHT, VIEW AND AIR, TOGETHER WITH RIGHTS OF ACCESS TO A FROM STATE HIGHWAY AS DISCLOSED BY WARRANTY DEED RECORDED UNDER AUDITOR'S FILE NUMBER 2239006. 3. THE PROPERTY IS SUBJECT TO TERMS AND PROVISIONS CONTAINED IN DOCUMENT TITLE ORDINANCE NO. 3374, RECORDED DECEMBER 10, 2001 AS RECORDING NO. 200112101023. THIS INSTRUMENT DOES NOT AFFECT THE SUBJECT PROPERTY. THE LEGAL DESCRIPTION CONTAINED THEREIN DESCRIBES THE ADJACENT LOT 9 OF THE PLAT OF K. ELSE. 4. THE PROPERTY IS SUBJECT TO A UTILITY EASEMENT AND AGREEMENT AS DISCLOSED BY INSTRUMENT RECORDED UNDER AUDITOR'S FILE NUMBER 200201310272- AFFECTS SOUTHEAST PORTION OF PROPERTY. SEE MAP FOR LOCATION. 5, THE PROPERTY IS SUBJECT TO A UTILITY EASEMENT AND AGREEMENT AS DISCLOSED BY INSTRUMENT RECORDED UNDER AUDITOR'S FILE NUMBER 200202250726. AFFECTS SOUTHWEST PORTION OF PROPERTY. SEE MAP FOR LOCATION. 8. THE PROPERTY IS SUBJECT RESTRICTIONS, CONDITIONS, DEDICATIONS, NOTES, EASEMENTS AND PROVISIONS, IF ANY, AS CONTAINED AND/OR DELINEATED ON THE FACE OF THE PLAT OF K. ELSE, RECORDED JUNE 19, 2002 UNDER RECORDING NO. 200208195002. FLOOD ZONE DESIQI ATION ACCORDING TO THE FLOOD INSURANCE RATE MAP, COMMUNITY PANEL NUMBER 5306IC1315 E DATED NOVEMBER 8, 1999. THE PROPERTY IS DESIGNATED AS LYING WITHIN ZONE X. AREAS DETERMINED TO BE OUTSIDE THE 500 YEAR FLOODPLAIN. AREA 47,923 SQ. FT. OR 1.100 ACRES U-1ILITY NOTE THE LOCATION OF UNDERGROUND UTILITIES SHOWN HEREON IS APPROXIMATE ONLY. THE OWNER SHOULD CONTACT THE PURVEYORS OF ALL UTILITIES IN THE AREA TO DETERMINE THE LOCATION AND DEPTH OF ALL UTILITIES ON AND ADJACENT TO THE PROPERTY. SURVEYOR'S NOTES TOPOGRAPHIC INFORMATION IN STEEP SLOPE AREAS MAY NOT REFLECT STANDARD ACCURACY AS THE AREA IS COVERED IN EXTREMELY HEAVY BRUSH AND BLACKBERRIES. THERE IS NO EVE0ENCE THE SITE HAS BEEN RECENTLY GRADED OR USED AS A SOLID WASTE DUMP. RVEYOR'S CERTIFICATE TO: FIRST WESTERN DEVELOPMENT SERVICES INC., A WASHINGTON CORPORATION, AND FIRST AMERICAN TITLE INSURANCE COMPANY (TITLE ORDER NO. NCS-429179-WAI, DATED FEBRUARY 5, 2010); THIS TO CERTIFY THAT THIS MAP OR PLAT AND THE SURVEY ON WHICH IT IS BASED WERE MADE IN ACCORDANCE WITH MINIMUM STANDARD DETAIL REQUIREMENTS FOR ALTA/ACSM LAND TIME SURVEYS', JOINTLY ESTABLISHED AND ADOPTED BY ALTA AND NSPS IN 2005. AND INCLUDES ITEMS 1, 2, 3, 4, 5, 8, S. 10. 11(B), 13. 14, 16 AND 18 OF TABLE A THEREOF. PURSUANT TO THE ACCURACY STANDARDS AS ADOPTED BY ALTA AND NSPS AND IN EFFECT ON THE DATE OF THIS CERTIFICATION, UNDERSIGNED FURTHER CERTIFIES THAT IN MY PROFESSIONAL OPINION, AS A LAND SURVEYOR REGISTERED IN THE STATE OF WASHINGTON. THE RELATIVE POSITIONAL ACCURACY OF THIS SURVEY DOES NOT EXCEED THAT WHICH IS SPECIFIED THEREIN. JEFFREY T. TREIBER, P.L.S. CERTIFICATE NO. 22969 ALTA/ACSM LAND TITLE SURVEY FOR FIRST WESTERN DEVELOPMENT SERVICES. 1 N C IN NW1 /4, NE1 /4, SECTION 36, T.27 N., R.3 E., W.M. CITY OF EDMONDS SNOHOMISH COUNTY, WASHINGTON Packet Pg. 399 8.1.c Packet Pg. 400 8.1.c a Packet Pg. 401 r � r 1439 8(}T 809 r1452 ids t„ IsTH ST SIN 84 L We 1504 1505 150 227TH PL � m a j 3145 232N❑ ST SW 23208 23214 = "Oil "big 22515 22514 22515 22519 22516 J a 22 7B47 22604 22605 G m 2669 `+ 422608 22 22609 v 22613 22612 22613 N N 22619 22620 22619 O V 22748 22706 22705 a O WESTGAT L' Ap-E +r PARKING I m z ia616 i w } 2 w . 7 �sas • a .... a .. � 0 ....o N C• g. � . . e• i0�i 6 72S w ELLS } J W 2286! 4 Z H awe p O 'Y fC Z$ �� 8.1.c a Packet Pg. 404 8.1.c Comprehensive Plan Map Rezone Application PLN20170034 scale Attachment 10 1 inch = 550 fee. L 0 c.i d 0 V 0 d N L a c 0 a L 3 0 a a� c �L d a N U) M t K W r-� C t 0 .r Q Packet Pg. 405 8.1.c a Packet Pg. 406 °M Zoning and Vicinity Map c Rezone Application s PLN20170034 scale 1 inch = 5— fE $ �rt_ iaA� Attachment 3 Packet Pg. 407 Figure 22.110.070.❑ Protected Slopes 8.1.c 0-724 U109 22718 ?so- ,n' _-T rr s;. m 22"? a 22717 INRISE K+, 9708 D}0 r - a 4625m 22714 2272 7m LVcv .- 2 2319n° BELS = 44ob1NILL ' o MOO��� o - 22811. s ei °�' rV2 'Q aui '•1 10117 T2811 m e21 4 $ 22ti°h8 �9�i., PM1EN IN 22815 804 m AT99T 29 98e3 m � °' �'�e� C'JAM W.9Aw[PF raf. 828 QFC P ry9Try 22829 76 3As MwL9f7iR9E7 E a'VH7:•�" N's '4h nr riklNo 27 ♦o°,y1. BANK 3715 ti'L'R90f anNH �O 0 �a' ,1y062o U 1000 9930MF .9�E00G 0 102E 23003 201 23006 xaooz Via, � IVAR' 123015 23019 23014 23017 n Q 9g2i. 11025 21024 '. 23020 23025 Z3024 23027 23029 BARTELL, j 9-2 •�+•�� .E 2302R 23027 9697 �+ llf ry,aa _ 23929 23930 2393, c 23030 960P 4 23102 ? �+ i 23i 03 m 23106 23107 �• 23707 2370 2310d -: i3?05 9957 9707 j 2311023112 2311, a1s, a5rle 2312T 114 Q 23115 23110 � 23111 ?: �s] P_ 5':, 231 ff3 9870 9m � O n 73110 = 23119 971$ 9706 n L A 122 n $ 120 'Y. 23125 v a °' n '" m ♦1 n lip Ip _ I �'., 12a °i 'JB25 23127 9729 23126 w e� F OLD W000 WAY :12Nf 5T $11 H.s992d n 2320E 13205 232L6 9M 232" 051i a .0 a Fn . 322 Protected slope line (number indicates reiated slope contour, if applicable) Note- 65-foot width of protected area Is adjoining east edge of lot 23105; [Ine othemise follows indicated slope Contours. O a. • � K. xOx' ...� 111 .� y 1l Cn -- � x LU Packet Pg. 408 8.1.c a Packet Pg. 409 8.1.c a Packet Pg. 410 8.1.c a Packet Pg. 411 8.1.d PLANNING BOARD PUBLIC HEARING September 27, 2017 W U Co PLEASE PRINT LEGIBLY YOUR NAME, ADDRESS, ZIP CODE AND EMAIL ADDRESS IF YOU WISH TO SPEAK ON o THIS ITEM OR TO BE NOTIFIED OF FUTURE HEARINGS ON THIS PROJECT. THANK YOU! E PUBLIC HEARING: CDA & PIRSCHER ARCHITECTS, INC REZONE (PLN20170034) NAME ADDRESS CITY &L h t l, S 27210V a �� �i W �-� m-tv ZIP CODE EMAIL ADDRESS M rGCr�S�1 � 0 V x w Packet Pg. 412 8.1.e PUBLIC HEARING ON REZONE FOR PROPERTY LOCATED AT 9601 EDMONDS WAY FROM WESTGATE MIXED USE (WMU) TO COMMUNITY BUSINESS — EDMONDS WAY (BC-EW) Chair Rubenkonig reviewed the rules and procedures for the public hearing and then opened the hearing. She reminded the Board and public of the Appearance of Fairness Doctrine, which requires that the hearing be fair in form, substance and appearance. She asked whether any member of the Board had engaged in communication with opponents or proponents regarding the issues in the rezone application outside of the public hearing process. All members answered no. Next, she asked if any member of the Board had a conflict of interest or believed he/she could not hear and consider the application in a fair and objective manner. All Board Member responded no. She asked if anyone in the audience objected to any of the Board Members' participation as a decisionmaker in the hearing, and no one in the audience voiced a concern. Lastly, she asked everyone planning to testify during the hearing to stand, raise their right hand, and affirm that the testimony they would give would be the truth. Mr. Lien advised that the applicants, CDA and Pirscher Architects, Inc. have requested a rezone on property located at 9601 Edmonds Way (eastern edge of the WMU zone). As requested, the rezone would change the zoning of the property from WMU to BC-EW. He noted that the property owner, Columbia State Bank, has signed the land -use application for the rezone. Mr. Lien advised that, prior to 2007, the site was zoned Multi -Family Residential (RM-1.5), with a density of one dwelling unit for every 1,500 square feet of lot area. In 2007, the site was rezoned (along with two properties directly to the east) to BC-EW zoning, which is intended to recognize and accommodate the unique nature and physical constraints of the Edmonds Way entryway to the City and to accommodate additional and more flexible development requirements for the Edmonds Way Corridor. In 2010, Columbia State Bank received a conditional use permit to construct a bank with a drive -through on the site. However, the project was never constructed and the building permit has expired. Mr. Lien further reviewed that in 2015, the property was rezoned to WMU, along with other commercially -zoned properties in the Westgate area, but the site has remained undeveloped. He explained that the WMU zone has some specific design standards that, when applied to the subject property, make it extremely challenging to develop. Planning staff has discussed the subject property with a number of potential developers since the WMU zone was adopted, but the same constraints have come up with each proposal. The primary issues limiting development are the amenity space requirement and the contour line that is intended to protect the steep slope. Mr. Lien reviewed the criteria the Board must consider when reviewing rezone applications as follows: Comprehensive Plan. Whether the proposal is consistent with the Comprehensive Plan. The Comprehensive Plan designation for the subject property is Edmonds Way Corridor. It is the only property in the Edmonds Way Corridor designation that was included in the WMU zoning classification. The majority of the property included in the WMU zone has a Comprehensive Plan designation of Community Commercial, while a few parcels on the west end of the WMU zone have a Comprehensive Plan Designation of Planned Business or Neighborhood Business, which are also in the Westgate Corridor overlay. The Land Use Element of the Comprehensive Plan lists compatible zoning classifications for the different Comprehensive Plan Map designations, and compatible zoning for the Edmonds Way Corridor includes Planned Business (BP), Neighborhood Business (NB), Community Business (BC) or similar commercial and Multi -Family Residential (RM) zones. Staff believes that rezoning the property back to BC-EW is consistent with the Comprehensive Plan. Zoning Ordinance. Whether the proposal is consistent with the purposes of the zoning ordinances, and whether the proposal is consistent with the purposes of the proposed zone district. The purpose of the zoning ordinance is to assist in the implementation of the adopted Comprehensive Plan for the physical development of the City and to protect the character and social/economic stability of residential, commercial, industrial and other uses within the City. The subject parcel is located in the Edmonds Way Corridor Comprehensive Plan designation, and the explicit purpose of the BC-EW zone is to implement the policies of the Edmonds Comprehensive Plan for the Edmonds Way Corridor. Staff believes that rezoning the site to BC-EW is consistent with the purposes of the zoning ordinance. Planning Board Minutes September 27, 2017 Page 2 Packet Pg. 413 8.1.e Surrounding Area. The relationship of the proposed zoning change to the existing land uses and zoning of surrounding and nearby property. Commercial zoning already exists on the east and west side of the subject property. The two parcels directly east of the site are zoned BC-EW, and a neighborhood with Single -Family Residential (RS-8) zoning sits above the site. A Public Utility District (PUD) substation is located south of the site across Edmonds Way, and is zoned RM-1.5. West of the site is WMU zoning and a variety of commercial developments. The BC-EW zone has specific provisions intended to minimize impacts to adjacent properties. As per ECDC 16.50.020, properties adjacent to residentially -zoned properties must be set back 15 feet from the property line and the required setback must be completely landscaped with Type I Landscaping (the City's most dense of landscaping). Additionally, buildings taller than 25 feet adjacent to single-family zones must modulate the design to minimize the visual impacts on single-family properties. Changes. Whether there has been sufficient change in the character of the immediate or surrounding area or in city policy to justify the rezone. The primary change in the area and the subject property is the establishment of the WMU zone in 2015. However, applying WMU zoning to the subject property severely limits its development potential. As per the guidelines in Edmonds Community Development Code (ECDC) 22.110, at least 15% of the site in the WMU zone must be established as amenity space and an additional 15% for open space. In addition, development beyond the contour line is prohibited. He provided a map to illustrate the 340-foot contour line for the subject parcel, which prohibits development on approximately a little more than half of the site. While portions of the site above the 340-foot contour line can count towards meeting the open space requirements, the area cannot be counted towards meeting the amenity space requirement. He summarized that once a structure is compliant with setbacks (15 feet from Edmonds Way) and required parking, as well as access in and out of the site, there is not enough room in the limited developable footprint to also provide for the 15% amenity space. The subject property was the only property in the Edmonds Way Corridor designation to be included in the WMU zone. The purposes of the BC zone specifically note that the BC-EW zone is intended to "implement the policies of the Edmonds Comprehensive Plan for the Edmonds Way Corridor, and staff believes that rezoning the property back to BL- EW would be more consistent with the City's policies and intent for the Edmonds Way Corridor. Suitability. Whether the property is economically and physically suitable for the uses allowed under the existing zoning and under the proposed zoning. One factor could be the length of time the property has remained undeveloped compared to the surrounding area, and parcels elsewhere in the same zone. The BC-EW zone contains many of the features that were incorporated into the WMU zone. For example, the height limit in the WMU zone is 35 feet, and the height limit in the BC-EW zone is 25 feet with the potential of up to 40 feet. However, both zones require that development greater than 25 feet in height must meet the following criteria: include at least three building and site design techniques of LEED Gold Certification, include affordable housing, provide public amenities of at least 25% of the length of any required street setback, or include low -impact development (LID) techniques. Concern has also been expressed about protecting the slope. The WMU zone prohibits development beyond the 340-foot contour, which further limits the developable area of the site. In the BC-EW zone, the steep slope would be addressed by the City's Critical Areas Ordinance (CAO). Any development on the site will be required to prepare a geotechnical report that makes the finding that development would not affect the slope's stability. It was noted that the applicant submitted a geotechnical report from a previously considered development on the site, demonstrating that the site could be safely developed without impacting the slope stability (Attachment 12). However, any new development proposal would be required to prepare a new geotechnical report specific to the proposed development. Value. The relative gain to the public health, safety and welfare compared to the potential increase or decrease in value to the property owners. Given the difficulties of developing the property under the WMU design standards, rezoning the property back to BC-EW would increase or reestablish the economic value of the site. At the same time, public health, safety and welfare would not be adversely impacted by rezoning the property back to BC-EW. The CAO will ensure slope stability is not impacted, development standards specific to the BC-EW zone will minimize impacts to adjacent residentially -zoned properties, and other development regulations will help protect the public health, safety and welfare. Based on the findings of fact, analysis, conclusions in the Staff Report, Mr. Lien proposed that the Board forward a recommendation of approval to the City Council to rezone the subject parcel from WMU to BC-EW. Planning Board Minutes September 27, 2017 Page 3 Packet Pg. 414 8.1.e Board Member Crank asked why the acronyms for business zones are backwards. Mr. Lien said he has wondered this same thing. His thought is that the acronyms for all business zones start with `B." Board Member Crank asked if the Columbia State Bank's proposal triggered the rezone request. Mr. Lien responded that Columbia State Bank is the current property owner, but CDA and Pirscher Architects, Inc. are the applicants. Regardless of whether the property is rezoned or not, any decision made regarding the zoning will apply to the current and all future property owners. Carl Pirscher, Pirscher Architects, Inc., Edmonds, noted that his business office is actually located in the WMU zone, so he is very familiar with the development and design standards for the zone. For the past few years, he has studied the development limitations associated with the contour lines that were established for the WMU zone. In fact, he has studied the subject parcel for several different potential owners in the recent past. The site is currently for sale. Although Columbia State Bank received a permit to develop a bank on the site, it was never built. Columbia State Bank is now looking to transact a sale, and he is working with potential owners who are interested in developing a project consistent, in large measure, with the current zoning, with the exception of the 340-foot contour line. After carefully reading the WMU zoning and development guidelines, it is clear that the contour lines are very restrictive. He advised that the contour lines and limitations were reviewed at a recent meeting at which adjacent property owners were informed of what the is being considered for the site. Mr. Pirscher shared an image to illustrate the contour line. He explained that, not only is the 340-foot contour line difficult to manage, the site also has other constraints, including a permanent 50-foot easement on the east portion of the site, and a 16- foot permanent easement on the Edmonds Way frontage. As per the City's code, development of any type is prohibited beyond the contour line. As indicated in the report, the contour line eliminates approximately 50% of the site from any further development. When the easements are added, only about 33% of the site is available for development. Again, he said he has reviewed the development potential of the site with previous clients, but all have abandoned progress because of the severe limitations imposed by the contour line. Mr. Pirscher said the applicants would like to construct a project the City can be proud of. However, under the current zoning, development of the site would be severely limited to uses such as a coffee shop or some other type of drive -through business. The applicants would like to construct a quality, mixed -use development that is consistent with the BC-EW zoning standards. He noted that the development standards for the WMU and BC-EW zones are very similar, but the rezone would allow them to work jointly with planning staff to explore economically feasible options for the property. If the rezone is approved, a much longer process of evaluating the technical merits of a project could be undertaken. He emphasized that a lot more work must be done, including soil studies. He referred to the soil study that was done by Columbia State Bank as part of a previous development proposal that expanded beyond the current 340-foot contour line. There would be numerous design and technical issues to resolve, and he would like the opportunity to work with the City staff to design a quality mixed -use project that will be fully -engineered and responsive to protecting the slope and surrounding neighborhoods. Mr. Pirscher said he supports the findings of fact, conclusions and analysis provided in the Staff Report, and he asked the Board to recommend approval of the rezone application as presented. Board Member Crank asked if the applicant is at liberty to provide details about what is planned for the site. Chair Rubenkonig cautioned that the issue before them is a rezone request, without an attached development proposal. Mr. Pirscher agreed that the proposal is for a non -project -specific rezone. He explained that the rezone application is the first step in the process. Because of significant site constraints, the applicants would like to know they will have an opportunity to proceed on the basis of the rezone before moving forward into more detailed geotechnical, engineering and design work. However, given the cost of the subject parcel, some type of mixed -use development with housing and commercial uses will be the highest and best use of the site. Board Member Robles commented that it would be helpful to have dimensional information on the possible uses of the site based on both the current and proposed zoning. Mr. Lien explained that before developers can start planning for site development, they need to know what regulations the property falls under. A lot of people have looked at the site under the current WMU zoning, but they all determined they could not fit an economically feasible project on the site. The BC-EW zone would allow more flexibility. He reminded the Board that the Columbia State Bank project was proposed under the BC-EW zone, and it is not appropriate to consider a specific development proposal when reviewing a non -project -specific rezone application. Planning Board Minutes September 27, 2017 Page 4 Packet Pg. 415 8.1.e Rachel Ross, Edmonds, said her property is adjacent to the subject parcel and would be directly impacted. She said she was interested in learning the differences between the two zones. She was particularly interested in how the rezone would change the contour line and how the additional height would impact her property. Would people in the new building be able to look down on her property? She also noted that traffic is already a problem in the area, given the curve in SR-104. There are frequent accidents, and she would like the Board to consider whether or not the rezone would exacerbate the problem. Mr. Lien explained that with the BC-EW zone, there would be no contour line. However, any development on the site would be required to have a geotechnical report. As per the CAO, the geotechnical report would establish the appropriate buffer or setback for a landslide hazard area, and specific finding must be made that the development would not impact slope stability. At a minimum, the setback from a residentially -zoned property would be 15 feet, and he doubts that development would get that close given the slope. Again, he said the CAO would ensure slope stability is maintained. Chair Rubenkonig commented that, if the rezone is approved, the 340-foot contour line would no longer be a reference for the subject parcel. This particular requirement, which is intended to protect the steep slope, would no longer apply if the property is rezoned to BC-EW. She understands that other City and State regulations would still protect the critical area, but that particular criteria would not. Mr. Lien said the 35-foot height limit in the WMU zone will accommodate three-story buildings. Height in the WMU zone is measured from the elevation at Edmonds Way. The base height in the BC-EW zone is 25 feet, but development can go up to 40 feet if three of the four listed criteria can be met. He summarized that difference in maximum height between the two zones is five feet. Chair Rubenkonig referred to the map that was provided to illustrate the 340-foot contour line. She commented that it is easy to calculate the potential height of development in the WMU zones by adding 35 feet to the elevation measured at Edmonds Way. She suggested this same calculation could be done to estimate the potential height of a structure in the BC-EW zone. Mr. Lien explained that height in the BC-EW zone is measured differently. In the BC-EW zone, height is measured by drawing a rectangle around the proposed building and measuring the elevation at the four corners and dividing by four to get an average height. Chair Rubenkonig voiced concern that the Staff Report did not address how the difference in height could impact adjacent residential properties. She felt this should have been addressed as part of the State Environmental Policy Act (SEPA) review. Mr. Lien responded that, absent a development proposal, it is impossible to predict exactly how tall a proposed new building would be. Chair Rubenkonig said she would have liked the SEPA Report to address differences between the two zones as far as height and impacts to adjacent properties. Mr. Lien reminded the Board, that in addition to height, the zoning code also requires buffers between the BC-EW and RS zones. The 15-foot buffer would have to be fully landscaped with Type I Landscaping, which is the City's most dense type. Regardless of whether a building is 35 feet (WMU) or 40 feet (BC-EW), this vegetative barrier would be required to screen the development from the properties on top of the slope. Board Member Cloutier noted that the elevation at the top of the slope is about 365 feet and the elevation at the bottom is about 340 feet, which is a difference of about 25 feet. A 35-foot building would be 10 feet above the top of the slope, and a 40-foot building would be 15 feet above the top of the slope. The height of the new building could be no taller than the height of the existing homes. Again, Chair Rubenkonig voiced concern that the SEPA Report did not address how height could impact the surrounding neighborhood. Board Member Cloutier pointed out that SEPA is intended to protect the environment and not neighborhood character. Chair Rubenkonig voiced concern that simply stating that height would be addressed as part of a future development proposal for the site is not a sufficient SEPA response. There are still many unanswered questions. Board Member Robles asked if the applicant has a business model to illustrate what could potentially be developed on the subject parcel. If he were a developer, he would want to maximize the amount of building, which means identifying what the maximum height would be. Mr. Lien commented that maximum height is difficult to calculate without a development proposal. A geotechnical report will be required to say if, and how far, a building can be located behind the 340-foot contour line. It is likely that a good portion of the site will be avoided, but this cannot be confirmed without a development proposal. There are a number of ways to configure development on the site, and without a specific proposal, it is not possible to know how tall it will be. Planning Board Minutes September 27, 2017 Page 5 Packet Pg. 416 8.1.e Board Member Robles said he remembers going through the process of changing the zoning of the subject parcel to WMU. There was a finite number of properties included in the WMU zone. He asked if, prior to the rezone, City staff looked closely at each property to see what the impact of WMU zoning would be. He also asked if current property owners were notified that their property values could be impacted. Mr. Lien said that a variety of notices were sent to property owners within the rezoned areas, as well as adjacent property owners. There were also a number of public meetings at which property owners and the public were invited to comment. While he does not know if representatives from Columbia State Bank attended any of the public meetings, they were made aware of the proposed zoning changes. He cannot say if the property owner evaluated what the zoning change would mean for the property. However, it is not unusual to discover issues that arise after a zoning or code change. People do not really start applying the new zoning to a property until after it has been formally adopted. That is when you discover unintended consequences. Board Member Robles recalled that residents living near the Bartell's property were active in talking about the proposed rezone, and they were able to get concessions to meet their concerns. Both parties were attentive during that process. He expressed his belief that the subject parcel was zoned to WMU for a reason, following several public meetings. He is hesitant to change it back to BC-EW without an equally thorough review process. Mr. Lien explained that when the contour lines were established, a view study was done showing how tall a building could potentially be compared to the properties above. Buildings on the lower properties would not be able to peer down into adjacent RS neighborhoods. Board Member Robles said the Walgreen site was cited as a case study on how not to manage a slope. If they leave it to the market, they may end up with a similar situation on the subject parcel. Mr. Lien noted that, at the Walgreen site, the existing retaining wall was extended, but the development proposal was reviewed by a geotechnical engineer, who found that slope stability would not be impacted. Board Member Robles agreed, but commented that the solution does not seem very "Edmonds." Board Member Robles pointed out that pedestrian crossings along SR-104 are controlled by the State, and no more additional crosswalks can be added. Development in this location could add additional strain on an already difficult and dangerous situation. Mr. Lien commented that there would be no difference in the traffic impacts regardless of whether the property is zoned WMU or BC-EW. Any development of the site, regardless of the zoning, would require a review by the Engineering Division to look at traffic impacts. The City will also require a traffic impact fee to help mitigate traffic concerns. Board Member Robles recalled that the traffic rating for Edmonds Way is already at Level of Service (LOS) D because of congestion and wait times. He asked if a traffic study would be required as part of the rezone request or if it would wait until after a development proposal has been submitted. Mr. Lien said a traffic study was done for Edmonds Way at the time of the WMU zoning, and certain improvements were identified and called out in the City's Transportation Plan. A new traffic study will be required as part of any development application that triggers SEPA review. He clarified that LOS D still meets the City's standard. Again, he emphasized that the traffic impacts would be the same regardless of whether the site is zoned WMU or BC-EW. Mr. Pirscher added that any project that is proposed subsequent to the zoning decision, even if the decision is to deny the rezone, would be subject to SEPA review. The SEPA review would include documentation as to the exact building size and anticipated occupancy, traffic studies, stormwater, etc. The neighborhood and City staff would have another opportunity, via the SEPA process, to address issues and concerns with a specific design proposal. Chair Rubenkonig said she can understand how responding to SEPA review as part of a rezone application can be challenging, but she finds that the SEPA Report presented does not provide her with enough information to support the request for a rezone. Board Member Crank asked how the small parcel identified on the map as 9624 is currently developed. Mr. Lien said this is a vacant parcel that is part of the gas station property. Board Member Crank asked if the proposed rezone would impact this property, as well. Mr. Lien answered that the rezone would only apply to the 9601 parcel. Board Member Crank asked if the parcel has been for sale for quite some time, and Mr. Lien replied affirmatively. Mr. Lien noted that the site is difficult to develop under the WMU zone. Many developers have tried to squeeze something in there, but the WMU guidelines prevented them from moving forward with a feasible plan. Planning Board Minutes September 27, 2017 Page 6 Packet Pg. 417 8.1.e Chair Rubenkonig noted that, as per the Staff Report, no development proposals have come forward since the property was rezoned to WMU in 2015 because there is an insufficient amount of developable land due to the 340-foot contour line. However, a development proposal was submitted prior to 2015 when the property was zoned BC-EW. Mr. Lien clarified that Columbia State Bank received a development permit to construct a bank on the subject parcel, but the building was never constructed. Since the property was zoned WMU, at least five developers have tried unsuccessfully to design a project that is economically feasible based on the WMU zoning requirements because of the 340-foot contour line and the required amenity space. Again, he reviewed that the contour line results in at least 50% of the property being undevelopable, and the amenity space requirement is based on the entire parcel. The WMU zone requires 15% open space, which can be easily met by counting the area above the contour line. However, it is much more difficult to meet the required 15% amenity zone because the area beyond the contour line cannot be counted. In addition, an applicant must meet the parking and setback requirements, which further limit the developable land. Chair Rubenkonig asked what relief an applicant could seek from the amenity space requirement. Mr. Lien answered that there is no relief. The amenity zone requirement is in the design chapter of the code (ECDC 22.110). While a developer can request a variance from the zoning requirements, it is not possible to obtain a variance from the design standards. Chair Rubenkonig voiced concern that this was not made clear in the Staff Report. Chair Rubenkonig asked why the 13-year-old soil study was attached to the Staff Report. Mr. Lien explained that the report was provided as information about the geology of the site and slope stability. The geography of the site has not changed much since the report was prepared. The report was included as part of the applicant's submittal to demonstrate that the site could be developed to retain the slope stability. It was included in the Staff Report because it was part of the information submitted by the applicant. Chair Rubenkonig asked how the soil study would impact the proposed rezone. Mr. Lien recalled that there has been a lot of discussion about slope stability, and the report addressed this issue as part of a previous development proposal. Any new development would require another geotechnical report. Again, Chair Rubenkonig said she does not see how the report supports the proposed rezone and why it was included in the Staff Report. Board Member Cloutier commented that although the applicant has started to think about what might be built on the site, it has nothing to do with the issue currently before the Board, which is the rezone application. The Board should focus its deliberations on the criteria that must be considered when reviewing rezone applications. He summarized that the BC-EW zone is a pre-existing zone and it appears that the property was inappropriately rezoned as part of the Westgate Subarea Planning process. He expressed his belief that the property belongs under BC-EW zoning. Any development -specific concerns need to be remembered and brought forward as part of the development permit review and not part of the rezone review. He does not see any issues with the rezone, as proposed. Board Members Crank and Rosen concurred. Chair Rubenkonig voiced concern about the quality of the Staff Report. She asked if the Board has the ability to add additional information to the Staff Report. Mr. Lien said the record is being established during this public hearing, and it is not possible to add or remove information from the record that goes forward to the City Council. Chair Rubenkonig summarized that the only other option would be for the Board to send the item back to staff to bring back a more complete packet of information to address their concerns. Mr. Lien commented that he is not sure that the Board's questions can be adequately addressed because there is not a specific development proposal. Chair Rubenkonig said she found that the SEPA report was inadequate. Mr. Lien noted that the SEPA determination was issued and there were no appeals. Chair Rubenkonig said she also does not appreciate that the 13-year-old soil study was attached to the Staff Report. She requested that it be removed. She also would have liked a more thorough explanation as to why the amenity zone requirement cannot be altered. Staff provided a clear response, but the information should also have been included in the Staff Report. The Staff Report made note that the property has remained undeveloped for a number of years. In particular, it makes note that there have been no development proposals since the property was rezoned to WMU in 2015. This led her to believe that zoning was the only thing holding the property back from being feasible for development. Without also providing clear information about the development permit that was approved in 2010, the Staff Report seems to imply that the property was not feasible for development when it was zoned BC-EW, either. Mr. Lien referred to the 1" Paragraph on Page 2 of the Staff Report, which makes reference to Columbia State Bank receiving a development permit in 2010. Chair Rubenkonig asked if the City received any other development proposals for the property while it was zoned BC-EW, and Mr. Lien answered no. However, there was a development proposal in 2004 when the property was zoned RM-1.5, and that is when the soils report was done. Planning Board Minutes September 27, 2017 Page 7 Packet Pg. 418 8.1.e Board Member Robles summarized that the City Council will ultimately make the final decision, so he is not so worried about the content of the Staff Report. However, he recognized that the City Council appreciates that the Board digs into issues that come before them so that the City Council can make informed decisions. He did not feel it was inappropriate for the Board to ask what the applicant is proposing to build on the property. Board Member Robles recalled that the Board considered the same criteria when reviewing rezone proposals associated with the Westgate Subarea Plan. It was determined, at that time, that WMU zoning was the most appropriate for the subject parcel. When making its recommendation, the Board trusted the City staff to provide information to address their concerns. Now the Board is being asked to consider a rezone because of an omission that needs to be corrected. He asked if this would cause other property owners to seek zoning changes, as well. The decision to rezone the property to WMU was made following a robust public process, and he felt that a change back to BC-EW should require a rigorous process, as well. He said he is confident that the City Council will afford the request the study it is due. While he supports and encourages good development, he is concerned that changing the zoning might allow a bad project to be constructed. He cautioned against making the zoning code too flexible, leaving the City no recourse to address bad proposals. In particular, he asked if there are sufficient safeguards in place to ensure that traffic issues will be addressed as part of any development proposed for the site. Mr. Lien answered that there are appropriate constraints in place to address traffic, as well as design issues. He briefly reviewed the process for reviewing development permit applications, He explained that any future project on the site would likely trigger a SEPA review to consider the impacts associated with the project. Any project that requires SEPA, also requires Architectural Design Board review at a public hearing. This would provide another opportunity for the public to comment on a specific project proposal. The ADB's decision is appealable to the City Council. Board Member Robles noted that attentive neighbors have participated in the process to voice concern about how development along Edmonds Way would impact them. However, there is no record that the property owner has been equally attentive to the process. Because the public has come forward to testify, he asked if their comments would be given more weight when the final decision is made. Mr. Lien said there will be other opportunities for the public to comment throughout the process, and adjacent property owners will receive notification of the public hearing. The Architectural Design Board, like the Planning Board, gives weight to the public comments that come in. Ultimately, a development proposal will be reviewed as to its consistency with the design and zoning standards, as well as the criteria that needs to be considered. Board Member Robles suggested that the public's attentiveness should be noted. Chair Rubenkonig pointed out that the Staff report, as well as minutes from the Planning Board's public hearing will become part of the evident in the record that is sent to the City Council. BOARD MEMBER CLOUTIER MOVED THAT, BASED ON THE FINDINGS OF FACT, CONCLUSIONS, ANALYSIS AND ATTACHMENTS IN THE STAFF REPORT, THE BOARD FORWARD A RECOMMENDATION OF APPROVAL TO THE CITY COUNCIL FOR THE REQUEST TO REZONE PROPERTY AT 9601 EDMONDS WAY FROM WESTGATE MIXED USE (WMU) TO COMMERCIAL BUSINESS — EDMONDS WAY (BC-EW) (FILE NUMBER PLN2170034). BOARD MEMBER CRANK SECONDED THE MOTION. Chair Rubenkonig commented that she has done what she can to craft her concerns and make them part of the record. It is up to the City Council to review the minutes and note her concerns. Board Member Robles encouraged members of the public to hold the City accountable that the facts and opinions discussed during the Board's hearing are included as part of the record. THE MOTION CARRIED 4-1, WITH CHAIR RUBENKONIG VOTING IN OPPOSITION. Chair Rubenkonig closed the public hearing. HOUSING STRATEGIES UPDATE Ms. Hope reviewed that the Comprehensive Plan requires that the City "develop a strategy by 2019 for increasing the supply of affordable housing and meeting diverse housing needs. " The goal is to accomplish this task sooner by adopting a housing strategy by 2018. She summarized that there is significant concern about whether or not there will be sufficient housing in the City to accommodate all residents, and affordability is also a major concern. Although the Housing Element in the Planning Board Minutes September 27, 2017 Page 8 Packet Pg. 419 8.1.f ORDINANCE NO. M AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING FINDINGS AND CONCLUSIONS E AND APPROVING A CHANGE IN ZONING FOR CERTAIN w PROPERTY LOCATED AT 9601 EDMONDS WAY FROM o WESTGATE MIXED USE (WMU) TO COMMUNITY a BUSINESS — EDMONDS WAY (BC-EW); AUTHORIZING AMENDMENT OF THE CITY' S OFFICIAL ZONING MAP; w AND FIXING A TIME WHEN THE SAME SHALL BECOME m EFFECTIVE. WHEREAS, certain real property located at 9601 Edmonds Way with a Snohomish County tax parcel number of 00937900001000 was rezoned from Community Business — Edmonds Way (BC-EW) to Westgate Mixed Use by Ordinance No. 3993 as part of an area wide rezone that affected a number of different parcels and ownerships; and WHEREAS, the subject property was the only property of the Westgate Mixed Use area wide rezone with a Comprehensive Plan designation of Edmonds Way Corridor; and WHEREAS, applying the WMU zone to the subject property severely limits development potential of the site due to the site's configuration and other constraints; and WHEREAS, the purposes of BC zone specifically note that BC-EW zone is intended "to implement the policies of the Edmonds' comprehensive plan for the Edmonds Way Corridor"; and WHEREAS, rezoning the site back to BC-EW would be more consistent with the City's policies and intent for the Edmonds Way Corridor; and -1- Packet Pg. 420 8.1.f WHEREAS, the City Council has received the recommendation of the Planning Board, which after an open -record public hearing on September 27, 2017, the Planning Board voted to recommend approval of a rezone of the subject property from WMU to BC-EW; and M WHEREAS, the City Council reviewed the minutes of the hearing before the 0 E Planning Board; and w WHEREAS, the City Council reviewed the Planning Division Advisory Report, Findings, Analysis, and Recommendation dated September 22, 2017; and WHEREAS, a closed -record hearing on the Planning Board's recommendation was held by the City Council on October 17, 2017; and WHEREAS, the Edmonds City Council agrees with the Planning Board's analysis that the proposed rezone is in the public interest and satisfies all applicable criteria of Chapter 20.40 of the Edmonds Community Development Code; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. For its findings and conclusions in support of the rezone effected by this ordinance, the City Council hereby adopts by reference the findings and conclusions contained in the Planning Division Advisory Report, Findings, Analysis and Recommendations dated September 22, 2017 (File No. PLN20170034). Section 2. The certain property located at 9601 Edmonds Way with a Snohomish County tax parcel number of 00937900001000, and shown on the attached zoning map (Attachment A) is hereby rezoned from WMU to BC-EW. Attachment A attached hereto is hereby incorporated by this reference as if herein set forth in full. -2- Packet Pg. 421 8.1.f Section 3. The Development Services Director or designee is hereby authorized and directed to make appropriate amendments to the Edmonds Zoning Map in order to properly designate the rezoned property as Community Business — Edmonds Way (BC-EW) pursuant to Section 2 of this ordinance. c 0 E Section 4. Effective Date. This ordinance, being an exercise of a power specifi- w cally delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR DAVID O. EARLING -3- Packet Pg. 422 8.1.f On the passed Ordinance No. SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington day of , 2017, the City Council of the City of Edmonds, . A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING FINDINGS AND CONCLUSIONS AND APPROVING A CHANGE IN ZONING FOR CERTAIN PROPERTY LOCATED AT 9601 EDMONDS WAY FROM WESTGATE MIXED USE (WMU) TO COMMUNITY BUSINESS — EDMONDS WAY (BC-EW); AUTHORIZING AMENDMENT OF THE CITY'S OFFICIAL ZONING MAP; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2017. CITY CLERK, SCOTT PASSEY c 0 E w -4- Packet Pg. 423 Attachment A 8.1.f 2303 '',.40 2230 M� M 22304 2230 23 22226 22301 230 2"'O 303 2311 °' �i' - �.+ ??3 230 arc'", 22306 3 ^y H 22310 231 30 2230 2237 2309 e',p> 23> o Oq o 9919 `2i1 � 9875 9811 22315 2237 3r `�> 2237 2320 2237 2237 .2 2237 2237 ?O> �O>,p � � 23 '? 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Staff Lead: Brad Shipley Department: Planning Division Preparer: Brad Shipley Background/History The owners of two parcels in south Edmonds desire to change the Comprehensive Plan designation of their properties from 'Single Family Urban 1' designation to 'Edmonds Way Corridor.' In order to later apply for a rezone, they must first obtain a change in the Comprehensive Plan designation from 'Single Family Urban 1' to a designation that would allow for a future proposal to change the zoning to a RM zone. Their choice to seek the designation 'Edmonds Way Corridor' reflects that this is the same designation as properties adjacent to the north, south, and east of the subject site. Currently, one of the subject properties is developed with a single family residence (9107 236th St SW.) and the other with a legal non -conforming multi -family residence (9111236th St. SW). On April 26th, 2017, Planning Board held a public hearing and forwarded the recommendation of approval to change the land use designation for properties located at 9107 and 9111-236th Street SW to City Council. (See attached minutes.) The City Council had an initial review of the proposal on October 3 and concurred that it should be further considered at the next meeting. Staff Recommendation Staff recommends that City Council approve allowing the redesignation process to continue, with the understanding that final action will occur at a later date along with other Comprehensive Plan amendments. Narrative More details about the proposal and the analysis are in the attached staff report. A presentation (attached), with any additional information, will be given at the Council's October 17 meeting. Attachments: Staff Report +Attachments Planning Board Meeting Minutes_20170426 Presentation Packet Pg. 425 8.2.a ,h c. 18`f" CITY OF EDMONDS 121 5th Avenue North, Edmonds WA 98020 Phone: 425.771.0220 • Fax: 425.771.0221 • Web: www.ci.edmonds.wa.us DEVELOPMENT SERVICES DEPARTMENT • PLANNING DIVISION PLANNING DIVISION ADVISORY REPORT FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS To: The City Edmonds Planning Board From: Brad Shtp , Assoc to Planner Date: April 19, 2017 File: AMD20160008 Public Hearing: Wednesday April 26, 2017 at 7:00 PM City Council Chambers / Public Safety Complex 250 5"' Avenue North, Edmonds WA I. INTRODUCTION A. SUMMARY The owners of two parcels in south Edmonds desire to change the Comprehensive Plan designation of their properties from the current "Single family Urban 1" designation to "Edmonds Way Corridor." Currently, the subject properties are developed with a single family residence (9107 236"' St. SW.) and a legal non -conforming multi -family residence (9111 236"' St. SW). In order to apply for a rezone, they must first obtain a change in the Comprehensive Plan designation from "Single Family Urban 1" to a designation that would allow for a future proposal to change the zoning to an RM zone. They chose to seek the designation "Edmonds Way Corridor" because it is the designation adjacent to the east, north, and south. The following is staff s analysis of the proposal. B. APPLICATION 1. At)nlicants/Owners: Frasier Fir Tree, LLC. (9107 236"' St. SW) and Pinewood Management, LLC. (9111 236"' St. SW) 2. Site: Two parcels comprising 0.75 acres located at 9107/9111 236t" Street SW, Edmonds. 3. Request: To change the Comprehensive Plan designation from "Single Family Urban 1" to "Edmonds Way Corridor" so as to be consistent with the adjacent designation to the east, north, and south. The intent is to then apply for a rezone from single family residential (RS-8) to a multiple residential (RM) zone. 4. Review Process: Legislative "Type V" actions — decisions are made by the City Council after reviewing a recommendation made by the Planning Board. 5. Maior Issue: Compliance with ECDC 20.00 (changes to the Comprehensive Plan). Packet Pg. 426 8.2.a IL FINDINGS A. STATE ENVIRONMENTAL POLICY ACT (SEPA) The State Environmental Policy Act (SEPA), found in Chapter 43.21C RCW, is a state law that requires the City to conduct an environmental impact review of any action that might have a significant adverse impact on the environment. The review includes the completion of an environmental checklist by the City. A SEPA determination will be made at a later date prior to any action being taken by City Council. B. TECHNICAL COMMITTEE This application has been reviewed by the Engineering Division, Fire District, Public Works Department, and the Building Division. No comments were received and no issues were raised by the reviewers. C. PUBLIC COMMENTS To date, no public comments have been received. D. PUBLIC NOTICE Pursuant to Section 20.03 of the ECDC, a notice of the public hearing was posted at the Library, City Hall, and Public Safety Complex — as well as published in the Everett Herald, posted on site, and mailed to property owners within 300 feet of the site. All legal requirements for public notice have been satisfied. E. SETTING 1. Proposed designation and development of the site. The proposed designation is "Edmonds Way Corridor" so as to be consistent with the adjacent development's designation to the east. If the application at hand were to be approved, the owners have stated that they would later seek a rezone from "Residential Single Family" (RS-8) to "Residential Multi -family" (Attachment 2). The "Edmonds Way Corridor" designation is compatible with both commercial and multiple residential zones. 2. Current designation and development of the site. The sites are currently designated "Single Family Urban 1" (Attachment 5), as are the properties to the west. The sites are currently developed with a single family residence (9107 236t" St. SW) and a legal non -conforming multi -family residence (9111 236t" St. SW) (Attachment 4). 3. Designation and development in the vicinity. The neighborhood to the west is mainly developed with single family homes, with a more intense zoning and development pattern east of this site ranging from multi -family to commercial. The properties to the east are developed as apartments and are zoned RM-1.5 (Attachments 4 and 5). The neighborhood is conveniently located near SR-104, Highway 99, and public transit available along SR-104 and a park and ride is nearby at the Aurora Village shopping center. 2 1 P a g e Packet Pg. 427 8.2.a 4. Previous proposals in the vicinity. A similar situation occurred in 2011 where City Council approved a change in Comprehensive Plan designation from "Single Family Urban 1" to "Multi Family — Medium Density."' The subject properties were subsequently rezoned from RS-8 to RM-2.4. Another similar situation is shown on the Comprehensive Plan map (Attachment 5) where an area of "Multi Family — Medium Density" is situated between the "Edmonds Way Corridor" and "Single Family Urban 1" along 238"' Street SW near Edmonds Way. In this case, three parcels underwent a Comprehensive Plan designation and rezone from RS-8 to RM-3.2 F. ZONING COMPLIANCE The current zoning designation for these two parcels is single family residential (RS-8). The current uses of the sites are single family residential (9107 2361" St. SW) and legal non- conforming multi -family residential (9111 236"' St. SW). At this time, there is no proposed change to the zoning designation. However, if the proposed amendment is approved, the owners would be able to then seek a rezone of their properties to something compatible to the new designation. There are three Comprehensive Plan designations consistent with RM zoning: "Edmonds Way Corridor," "Multi Family — High Density," and "Multi Family — Medium Density." The "Edmonds Way Corridor" designation is compatible with (Planned Business) BP, (Neighborhood Business) BN, (Community Business) BC, or other similar commercial zone, and RM zones. The "Multi Family — High Density" could allow for a rezone to RM-1.5 or RM-2.4. The medium density designation could allow for a rezone to RM-2.4 or RM-3.0. Density is the main difference between these designations and zones (the setbacks are virtually the same). The maximum density is calculated by determining the minimum lot area per dwelling unit based on the following table from ECDC 16.30.030.A. If the site is approximately 0.75 acre, then it is roughly 32,600 square feet in area and the following calculations would apply: • RM-1.5 zone: 1,500 lot area per dwelling unit = 21 units maximum. • RM-2.4 zone: 2,400 lot area per dwelling unit = 13 units maximum. • RM-3.0 zone: 3,000 lot area per dwelling unit = 10 units maximum. G. COMPREHENSIVE PLAN COMPLIANCE In order to meet the requirements of the Washington State Growth Management Act, Chapter 36.70A RCW, the city shall undertake comprehensive plan amendments only once per year. Pursuant to ECDC 20.00.050, amendments to the Comprehensive Plan may only be adopted if the following findings are made: 1. Is the proposed amendment consistent with the Comprehensive Plan and in the public interest? The Comprehensive Plan outlines goals and policies for multi -family developments and states "RM uses should be located near arterial or collector streets, " and generally encourages any 1 File Number AMD20110001 2 File Number PLN199800008 3 1 P a g e Packet Pg. 428 8.2.a new multi -family development to blend into the surrounding neighborhood while preserving the natural features of the site. Goals for the Edmonds Way Corridor are also discussed in the Comprehensive Plan. However, the area of this designation is established as `portions of Edmonds Wiry between the 100" Avenue West intersection and Highway 99. " Clearly, this site does not front on Edmonds Way — but it is fairly close in proximity (Attachment 6). The description goes on to say that this area `provides a key link between Edmonds and Interstate 5. " A primary focus of the goals here is to permit small scale multi -family or commercial land uses that do not contribute significantly to traffic congestion. Because the properties are situated along 236"' Street SW, which is a "Local Street," any future small scale development should be able to be designed so as not to interfere with congestion along this road. If the owner's goal is to be able to apply for a rezone to one of the multi -family (RM) zones, then changing the Comprehensive Plan designation to either "Edmonds Way Corridor," "Multi Family — High Density," or "Multi Family — Medium Density" would suit their needs. 2. Is the proposed amendment detrimental to the public interest, health, safety or welfare of the city? The proposed amendment will not be detrimental. At this time, nothing is proposed other than a change in designation. If it were approved, then we could expect the owners to apply for a rezone to propose a change in zoning from Single Family Residential (RS-8) to Multiple Residential (RM-1.5), which would then be consistent with the adjacent zoning. A rezone application would analyze the relationship between the proposed zoning change to the existing land uses and zoning of nearby property; whether there has been sufficient change in the character of the immediate or surrounding area or in city policy to justify the rezone; whether the property is economically and physically suitable for the uses allowed under the existing and proposed zoning; and, the relative gain to the public health, safety, and welfare when compared to the potential increase/decrease in value to the property owners. 3. Does the proposed amendment maintain the appropriate balance of land uses within the city? The Edmonds Way Corridor makes up approximately 1.3% of the city's land, while Single Family Urban 1 makes up approximately 43.5%. A shift of a cumulative 0.75 acres from Single Family Urban 1 to Edmonds Way Corridor will not drastically disrupt the balance of land uses within the city. Further, the Comprehensive Plan explains that 61 % of the existing land use in the City is single family, while only 5.9% is multi -family and 7.2% is commercial. An eventual shift (through a future rezone) of less than one acre from single family to either multi -family or commercial will also not drastically disrupt the balance of land uses within the city. 4. Is the subject parcel physically suitable for the requested land use designation and the anticipated land use development, including, but not limited to, access, provision of utilities, compatibility with adjoining land uses and absence of physical constraints? The subject parcels are physically suitable for the proposed designation change. The subject parcels are adjacent to the border of the more intense Edmonds Way Corridor designation. The adjoining land uses are both single family (to the west) and multi -family (to the north and east). III. CONCLUSIONS 4 1 P a g e Packet Pg. 429 8.2.a A. The proposal is consistent with the Comprehensive Plan and is in the public interest, in that it could potentially (through a future rezone) create additional dwelling units that could accommodate the influx of population into the city. B. The instant proposal would not be detrimental to the public interest, health, safety or welfare of the city. C. The proposal would maintain the appropriate balance of land uses within the city. D. The subject parcels are physically suitable for the requested land use designation and the anticipated land use development (a future rezone to an RM zone), including access, provision of utilities, compatibility with adjoining land uses and absence of physical constraints. E. The Planning Board should consider a Comprehensive Plan designation change to a more intense use of the land. Because this site is surrounded on three sides by property designated "Edmonds Way Corridor" the change in designation to "Edmonds Way Corridor" would consistent with properties adjacent to this site. IV. RECOMMENDATION A. Based on the findings of fact, conclusions, and attachments to this report, staff recommends that the Planning Board make a recommendation to the City Council to APPROVE a change in designation from "Single Family Urban 1" to "Edmonds Way Corridor." V. PARTIES OF RECORD A. Frasier Fir Tree, LLC. 1 433 Sprague St., Edmonds WA 98020 B. Pinewood Management, LLC. 1 433 Sprague St., Edmonds WA 98020 C. Martin Reimers 1 1712 Pacific Ave, Suite 107, Everett WA 98201 D. City of Edmonds VI. ATTACHMENTS 1. Land Use Application 2. Narrative 3. Site Plan 4. Zoning/Vicinity Map 5. Comprehensive Plan Map 6. Public Notice 5 1 P a g e Packet Pg. 430 8.2.a ATTACHMENT 1 City of Edmonds Land Use Application 4 J Cl ARCHITECTURAL DESIGN REVIEW X COMPREHENSIVE PLAN AMENDMENT i CONDITIONAL. USE PERMIT L.! HOME OCCUPATION :! FORMAL SUBDIVISION J SHORT SUBDIVISION LOT LINE ADJUSTMENT _l PLANNED RESIDENTIAL DEVELOPMENT I OFFICIAL STREET MAP AMENDMENT STREET VACATION K REZONE QLPr26I(yCot/t( l_ SHORELINE PERMIT VARIANCE / REASONABLE USE EXCEPTION i,1 OTHER. FILE#t",M �i6&LZONE /?1 9— r DATE 1112114 REC'D BY Ctcl'.rAn FEE ? 21 I 00• d 0 RECEIPT # IEARING DATE 1 HE L! STAFF ! PB ' ADB CC • PLEASE NOTE THAT ALL INFORMATION CONTAINED WITHIN THE APPLICATION` IS A PL"BL LC RECORD + PROPERTY ADDRESS OR LOCATION 9107 and 9113 236th Street SW PROJECT NAME (1F APPLICABLE) The Pinegrove Properties Rezone Fraser Fir Tree, LLC and PROPERTY OWNER Pinewood Mgnt. LLC PHONE # ADDRESS 433 Sprague St, Edmonds, WA E-MAIL cchuckbi7@gmail.com FAX# TAX ACCOUNT # 00555300100102, 00555300100104 SEC. 31 TwP. 27 RNG. 04 DESCRIPTION OF PROJECT OR PROPOSED USE (ATTACH COVER LETTER AS NECESSARY) RezQap and Gomprehensiye Plan Amendment DESCRIBE HOW THE PROJECT MEETS APPLICABLE CODES (ATTACH COVER LETTER AS NECESSAR)') APPLICANT Alan Sze ADDRESS E-MAIL PHONE # 206.919.4612 FAx # CONTACT PERSON/AGENT Martin Reimers, AIA PHONE# 425.377.8786 ADDRESS 1712 Pacific Avenue, Suite 107, Everett, WA 98201 E-MAIL mreimers@conceptarchitecture.com FAX # The undersigned applicant, and his/her/its heirs, and assigns, in consideration on the processing of the application agrees to release, indemnify, defend and hold the City of Edmonds harmless from any and all damages, including reasonable attontey'i fees, arising from any action or infraction based in whole or part upon false, misleading, inaccurate or incomplete infonnation furnished by the applicant, his/her/its agents or employees. By my signature, I certify that the information and exhibits herewith submitted are true and correct to the best of my knowledge and that 1 am authorized to file this application on the behalf of the owner as listed below. SIGNATURE OF APPLICANT/AGENT DATE Property Owner's Authorization 1 Alan Sze , certify tinder the penalty of perjury under the laws of the State of Washington that the following is a to and orr N s91, : I av5.A*orizcd the above Applicant/Agent to apply for the subject land use application, and grant my p mi ionp imo ciais and the staff of the City of Edmonds to enter the subject property for the purposes of ins ection nd osIto is application. SIGNATURE OF OWNER DATE t-�uestions? Cali (4 10. Packet Pg. 431 Revised on 822 ! 7 B - Land Ls,-, . Agv.``_wh21 RECEIV r) 8.2.a SEP 12 2016 ATTACHMENT 2 CONCEPT PLANNING EEDT. ARCHITECTURE, CTUREr, LLU Project — 9107 and 9111 236" St. SW Rezone and Comprehensive Plan Amendment PROPOSAL DESCRIPTION Background — The parcels located at the 9107 and 9111 are currently designated Single Family Urban 1 in the Edmonds Comprehensive Plan. The subject properties are currently somewhat of a peninsula extending into properties designated Edmonds Way Corridor. The current use of the properties are as follows: 9107 is a single family residence, 9111 is a legally non -conforming multifamily property. Amending the Comprehensive Plan to move these properties into the Edmonds Way Corridor would make the properties more consistent with their surroundings and in the case of 9111 would make the property more consistent with its current use. The proposed Amendment is consistent with the Comprehensive Plan because it straightens out the boundary between SF Urban 1 and Edmonds Way Corr. The line currently jogs with no apparent reason which places the subject property in the single family designated area. A logical straight line boundary would be more understandable. Further, it is in the public interest that the properties be changed to a designation which allows multifamily development since the westernmost parcel is already a legal non -conforming multifamily use. This simplifies the situation with this property and brings a non -conforming property into compliance. The Comprehensive Plan, Land Use Residential Goal B2a calls for RM uses to be near arterial or collector streets. The subject sites are very near Edmonds Way which is an arterial. The Housing section of the Comprehensive Plan Goal Fla calls for encouraging a variety of housing opportunities and types according to land use patterns. Changing the designation of the subject property would be consistent with this goal in that the land use pattern in the vicinity is largely multifamily. The proposed amendment would not be detrimental to public health, safety or welfare of the city in that there is very little noticeable difference in how the property will be used. The subject properties are currently multifamily and single family uses. The proposed amendment would enable redevelopment of the properties which would enhance public health and safety in that a new development will be in full compliance with current ordinances for access, land use, building codes. These requirements will require a project that is safer and more accessible to user who are Edmonds Citizens. At the very least, there will be no change. The project location is ideal for multifamily as it is in walking distance to a school and to public transportation on Edmonds Way. The Transportation section of the Comprehensive Plan Goal 4 discusses encouraging use and future improvement of facilities for pedestrians and bicycles. This project site is already situated to utilize facilities that exists. The proposed amendment would maintain the appropriate balance of land uses within the city. The .75 combined acres being moved from single family to multi -family would have a negligible effect on the balance of land uses. The result of the zone change would be to reduce the single family zoned properties by .02% which is unnoticeable in real terms. The added space to the multifamily would be result in a 0.2% increase in multi -family zoned space. Neither is large 1712 Pacific Avenue - Suite '107, Everett. WA 98201 - 425.377,8786 1005 Terminal Way - Suite 246, Reno. NV 89502 - 775,247,7889 www.conceptarchitecture corn Packet Pg. 432 8.2.a enough to produce a shift in the balance of uses. The Comprehensive Plan, Land Use section discusses the continued need for additional housing based on population projections. Short term actions on Page 53, action 9 calls for encouraging a variety of housing to be developed. This project will help increase the housing stock in the city without adversely affecting the overall balance of uses nor placing a new burden on city services. The subject parcels are appropriate and physically suitable for the requested multi -family zoning. One of the properties is already being used in this capacity and has proven suitable in terms of adequate size to contain parking, open space and buildings. The site topography is conducive to the proposed use. The site currently has ample utility service and is compatible with neighboring properties most of which are multi -family. The location of the site near public transportation and a school further demonstrate the suitability of the site for the proposed modification to multifamily. Any re -development of the sites will require updating and upgrading utility services as well as roadway improvements which will improve physical access to the property. There are no physical constraints that would be adverse to full use of the property. Packet Pg. 433 ATTACHM SITE INFORMATION - 102 SITE INFORMATION - 104 OWNER TSAR -W TCEZ LL OWNER PINE WOOD MANAGEMENT, LLG 9101 23 STREET 5W EDMONDS, WA 95020 ADDRESS 9113 236TN 5TREET 54 EDMOND5, WA 95020 9 L1 e G ] 7 APN 00555900100102 APN 00555300100104 LEGAL DESG. RIDGE ACRES 001 D-02 - 5100 FT LEGAL DESG. RANGE 04 SECTION 3L TR DC4= ACRES QUARTER NW RIDGE AORES 001-0F F H OF E kNJ FT OF W LOT PAR B OF SNO 00 BLA 01�92 REG UND q2 , is SITE AREA 024 AG AFN 9206100415 1 REV BY AFN 9305A0543 BEING PRI OF LOTS e 2 ln._ {� UR ORENT ZONING RS-5 BLK SD PLAT iy (L EX15TINO 517E AREA 051 AL W GDNDOMINIUM5 cuRREwr ZONING R 5 v U 4 E ^ EXISTING L) RESIDENCE kkk Y� EXI5TING GONDOMINIUM5]� $�y I, 4 EXISTING EXISTING }p S RESIDENCE PARKING � 23 1 m W LOT 102 wLr� • r Z - � a u m 0 EXI5TIN6 EXh.�i?Iti6 y� d m RE5IDENCE EXI5TIN6 ip 1 p GONDOMINIUM5 }po 5 r I � u I C LOT 104 EL 4 - -------------- ---- RECEIVED 3 SE '. 22916 oerti �samc" � m — SITE PLAN I•. i000' T m Packet Pg. 434 ATTACHMEN 82a City of Edmonds AMD20160008 {f. 23414 23417 j 23415 23422 23423 23475 -" Ln 23430 73429 N 23431 - ~ Y '�.... 23507 23508 ---...— 23507 1 23515 g'1.11 23516 i 1 1 � Z3515 9115 13529 Q 1 1 19107 1 9205 1 m 16 33CC J.U�H J 1 . 0 G3 SV r CT � 23619 362 WGS_1984_W eb_Mercator_Auxi I is ry_Sphere © City of Edmonds 9017 } 9Q.1 S' Wi3 23415 23419 23429 2341 .r 01 0 1!'1 23509 - d 'sl^1 23523 CIO I r-j 8923 y Legend ❑ ReZones L PRD RoW Zoning ■ RS-6 RS-8 RS-10 RS-12 © RSW-12 RS-20 RS-MP RM-3 ■ RM-24 ■ RM-1.5 RM-EW BD1 BD2 rN+ C BD3 N ® BD4 �5 1' BD5 (� OR Q O WMU+ BP O 4 BN W FVMU BC 1- 21257 O Notes — E This map is a user generated static output from an Internet mapping site and is for V reference only Data layers that appear on this map may or may not be accurate, r current, or otherwise reliable. Q THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION Packet Pg. 435 8.2.a ATTACHMENT6 FILE NO.: AMD20160008 APPLICANT: Fraser Fir Tree, LLC. + Pinewood Management, LLC. DECLARATION OF POSTING NOTICE OF PUBLIC HEARING On the 6th day of April 2017, the attached Notice of Public Hearing was posted in compliance with ECDC 20.03.003(D)(1) at the subject site of the above -referenced application. I, Brad Shipley, hereby declare under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct this 6th day of April, 2017 at Edmonds, Washington. Signed: Packet Pg. 437 8.2.a THIS IS A LEGAL ADVERTISEMENT AND SHOULD BE BILLED TO THE PLANNING DIVISION CITY OF EDMONDS NOTICE OF PUBLIC HEARING NAME OF APPLICANT: Fraser Fir Tree, LLC. + Pinewood Management, LLC. ADDRESS OF APPLICANT: 433 Sprague Street, Edmonds, WA APPLICANT REPRESENTATIVE: Martin Reimers ADDRESS OF APPLICANT REP.: 1712 Pacific Ave., Suite #107, Everett, WA FILE NUMBER: AMD20160008 PROJECT LOCATION: 9107/9111— 2361h St. SW, Edmonds WA. PUBLIC HEARING: A public hearing will be held before the Planning Board on April 26th, 2017 at 7 p.m., in the Council Chambers located at 250 - 5th Ave North, Edmonds, WA 98020. PROJECT DESCRIPTION: Application for a Comprehensive Plan Amendment change in plan designation from "Single Family Urban 1" to "Edmonds Way Corridor" for two properties in the Single Family Residential (RS-8) zone. COMMENT PERIOD: Written comments due by April 26th, 2017 by 4:00 p.m. Any person may comment on this application up to the time of the public hearing. Information on this proposal can be viewed or obtained at no cost by visiting the City's website at www.edmondswa.gov (please look either under public hearing. Information on this proposal can be viewed or obtained by visiting the City's website at www.edmondswa.gov (please look either under public notices or under the appropriate public meeting agenda), or by contacting the City of Edmonds Development Services Department at 121 5th Ave North, Edmonds, WA 9802o between the hours of 8:oo A.M. and 4:30 P.M. Monday, Tuesday, Thursday & Friday or between the hours of 8:3o A.M and Noon on Wednesdays. Comments may be mailed, emailed, or made in person at the public hearing. STAFF REPORT: A copy of the staff report will be available for inspection at no cost at least seven days prior to the hearing. Copies will be made available at the requestor's cost. CITY CONTACT: Brad Shipley, Associate Planner 425-771-0220, brad.shipley@edmondswa.gov PUBLISH: 04/o6/2017 Packet Pg. 438 8.2.a Everett Daily Herald Affidavit of Publication State of Washington) County of Snohomish } ss Kathleen Landis being first duly sworn, upon oath deposes and says: that he/she is the legal representative of the Everett Daily Herald a daily newspaper. The said newspaper is a legal newspaper by order of the superior court in the county in which it is published and is now and has been for more than six months prior to the date of the first publication of the Notice hereinafter referred to, published in the English language continually as a daily newspaper in Snohomish County, Washington and is and always has been printed in whole or part in the Everett Daily Herald and is of general circulation in said County, and is a legal newspaper, in accordance with the Chapter 99 of the Laws of 1921, as amended by Chapter 213, Laws of 1941, and approved as a legal newspaper by order of the Superior Court of Snohomish County, State of Washington, by order dated June 16, 1941, and that the annexed is a true copy of EDH751457 AMD20160008 as it was published in the regular and entire issue of said paper and not as a supplement form thereof for a period of 1 issue(s), such publication commencing on 04/06/2017 and ending on 04/06/2017 and that said newspaper was regularly distributed to its subscribers during all of said period. The amount of the fee for such publication is $63.64. Subscribed and sworn before me on this +r,j,j day ul' , .■`\N� A I( A�Yj�if`F ti•.fi ■. issi � •. ��;'. m o o a = N A'�LIC = = f�'r.,� �'A51�41NG �•�� atary Public in and for the ���iirrriuts\0 State of 0 Washington. City of Edmonds -LEGAL ADS 114101416 BRAD SHIPLEY Packet Pg. 439 8.2.a CITY OF EOMONDS NOTICE QF PUBLIC IIEARING NAME OF APPLICANT: Faser FRrftas, LLC.. Plnawoaa WggnvvanagurEdmonds. W ment• LLC, APPLICANT HEPRESENTATIVE RESS OF APPLICANT; �:Martln Reimers ADDRESS OF APPIADANT REP,: 1712 Pacific Ave., Suite it107, Everett, WA FILE N1JMREP; AMO20100008 PROJECT LOCATION! 9107/0111- 236th St. SW, Edmonds WA. PUBLIC HEARING' A public hearing will be held botoro the Planning Board angp fiSdh ll. 20m 7IAL7 p.., In the Cou"IT Chornbem located at itl • 51h Ave North. Edmonds. WA98020. PROJECT DESCRIPTION: Appllcatlon for a GOmprehanslve Plan Amdndmenl change in pptan deslgnalion from'Singlo Family Urban 1'to "Edmonds Way Corridor' for two proportles in the Se FalEResldontlal (RS-5) zone. CQ4.EmRIOD:Nrt• Any parson may Cemfnanl on INS applicallon up to tho me the public hearing. Informatlon an this proposal tan W viewed or obtained at no casl by vlsrting Iha City's wobslle at www.odmondswa.gbv Splenae look either under public hearlR9. I nfor mar ton on lit r8 proposal con be vie wed or obi i nod by visilIng the City'a webslle al www.odmondswa.gov tploase leak either under putillt nalices aI under Ihp appofilfdmonlic meeting agend4. or by contacting the ('il Devalopmenl Servrees DeparIntent at I?.I 11h Ave North, Edmandti. WA 90020 rtolween the Iloufs of 8i00 A.M. and 4:30 P.M. Mondayy. Tuesday, Thuraday S Friday or between the nours of 8:30 A. and Noon on Wedna6days. Cam'VPBnla may be matfad, emalled, or made In parson at the public hearing. STAFF REPORT: A copy of the statl report will be available for Irtspectlon at no cost at lassl seven days Frlor to the heafing. Coples will be made available at the faquestora Clot, CITY CONTACT: Brad Shipleyy, ASSWate Planner 425-771•0226. bradsnlpkry0admpndswa,gw1457t Wished: April 6, 2017. EDH75 —III— S�j Packet Pg. 440 8.2.a FILE NO.: AMD20160008 APPLICANT: Fraser Fir Tree, LLC. + Pinewood Management, LLC. DECLARATION OF MAILING On the 51h day of April, 2017, the attached Notice of Application was mailed by the City to property owners within 300-feet of the property that is subject of the application referenced above. The names were provided by the applicant. I, Denise Nelson, hereby declare under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct this 51" day of April, 2017, at LAmonds, Washin.Rton. Signed: Packet Pg. 441 8.2.a ADJACENT PROPERTY OWNERS LIST Attach this notarized declaration to the adjacent property owners list. On my oath, I certify that the names and addresses provided represent all properties located within 300 feet of the subject property. Signatureif Apfflicant or Applicant's Representative Subscribed and sworn to before me this day of%. , Revised on 9130111 otary Public in and forte State of Washington Residing at 5-.,Im— ! (. NE Ez-vEFFY) DEVELOPMENT SEAWar q COUNTER P2 - Adjacent Property Owners List `'G�IRISTIIyq ""►,� A%or� s pc d0% IN RO 11&NING't Page 2 of 2 Packet Pg. 442 8.2.a 00944200000002 9/8/2016 00944200000003 9/8/2016 00944200000004 9/8/2016 FISCHER SHERRILL F or RESIDENT GAAL JENNIFER L or RESIDENT NIEBRUEGGE ZACHARY S or RESIDENT 23616 EDMONDS WAY UNIT C 23616 EDMONDS WAY UNIT G 23616 EDMONDS WAY UNIT F EDMONDS, WA 98026 EDMONDS, WA 98026 EDMONDS, WA 98026 00944200000100 9/8/2016 00944200000200 9/8/2016 00944200000300 9/8/2016 ARZUMANOV ALBERT & ANZ or RESIDENT BUTLER SUSAN or RESIDENT FISCHER SHERRILL F or RESIDENT 23616 EDMONDS WAY UNIT A 23616 EDMONDS WAY UNIT B 23616 EDMONDS WAY UNIT C EDMONDS, WA 98026 EDMONDS, WA 98026 EDMONDS, WA 98026 00944200000400 9/8/2016 00944200000500 9/8/2016 00944200000600 9/8/2016 POTTS NICHOLAS/MELISSA or RESIDENT YAN ANTHONY or RESIDENT NIEBRUEGGE ZACHARY S or RESIDENT 23616 EDMONDS WAY UNIT D 23616 EDMONDS WAY UNIT E 23616 EDMONDS WAY UNIT F EDMONDS, WA 98026 EDMONDS, WA 98026 EDMONDS, WA 98026 00944200000700 9/8/2016 00463300400101 9/6/2016 00463300400400 9/8/2016 GAAL JENNIFER L or RESIDENT PERRAULT JEAN or RESIDENT MORRIS KIMBERLY or RESIDENT 23616 EDMONDS WAY UNIT G 9006 236TH ST SW 9120 236TH ST SW EDMONDS, WA 98026 EDMONDS, WA 98026-8924 EDMONDS, WA 98026-8925 00504800000100 9/8/2016 00555300100109 9/8/2016 00837000000300 9/8/2016 SANDERSON WILLIAM W or RESIDENT LIN BIN or RESIDENT SCHAMEL STACY M TTEE or RESIDENT 9118 236TH ST SW 9013 236TH ST SW 9025 236TH ST SW UNIT 3 EDMONDS, WA 98026-8925 EDMONDS, WA 98026-8930 EDMONDS, WA 98026-8934 00837000000400 9/8/2016 00837000000600 9/8/2016 00837000000700 9/8/2016 SANDOZ JULIE M or RESIDENT GARTON GARY L & LAURA or RESIDENT CROTTS STEPHEN J & TRA or RESIDENT 9025 236TH ST SW UNIT 4 9025 236TH ST SW UNIT 6 9025 236TH ST SW UNIT 7 EDMONDS, WA 98026-8934 EDMONDS, WA 98026-8934 EDMONDS, WA 98026-8934 00837000000800 9/8/2016 00837000000900 9/8/2016 00837000000500 9/8/2016 GARTON GARY & MARTHA / or RESIDENT DAVIS TONI K or RESIDENT GRACE CYNTHIA A or RESIDENT 9025 236TH ST SW UNIT 6 9025 236TH ST SW UNIT 9 23632 HWY 99 STE F EDMONDS, WA 98026-8934 EDMONDS, WA 98026-8934 EDMONDS, WA 98026-9205 00898400000300 9/8/2016 00447000200500 9/8/2016 00898400000100 9/8/2016 FELSENSTEIN MICHAEL Z or RESIDENT AGASSIZ SARA JOYCE & R or RESIDENT BUCK LAURA DIXENE or RESIDENT 9020 236TH ST SW UNIT 3 979 HIGHWOOD DR SW 22710 95TH AVE S EDMONDS, WA 98026-9512 ISSAQUAH, WA 98027 KENT, WA 98031 27033600404600 9/8/2016 00555300100110 9/8/2016 00463300400200 9/8/2016 EDMONDS SCHOOL DIST 15 or RESIDENT LIN BIN & LUO YU HONG or RESIDENT PAYNE GREG or RESIDENT 20420 68TH AVE W 20817 NE 15TH ST 8837 29 NW LYNNWOOD, WA 98036-7405 SAMMAMISH, WA 98074 SEATTLE, WA 98117 00463300400202 9/8/2016 00463300400204 9/8/2016 00463300400103 9/8/2016 PAYNE GREG or RESIDENT PAYNE GREGORY or RESIDENT NORMAN KELLY D or RESIDENT 8837 29 NW 8837 29TH NW PO BOX 77176 SEATTLE, WA 98117 SEATTLE, WA 98117 SEATTLE, WA 98177 Packet Pg. 443 8.2.a 00555300100200 9/8/2016 00463300400302 9/8/2016 00447000100300 9/8/2016 EATON BRAD G & ANNA W or RESIDENT WALKER WILLIAM P & DIA or RESIDENT TAYLOR JAMES & SANDRA or RESIDENT 563 8TH AVE 10201 RIDGEVIEW DR 23422 92ND AVE W MENLO PARK, CA 94063 GRASS VALLEY, CA 95945 EDMONDS, WA 98020 00447000200300 918/2016 00504B00000200 9/8/2016 00555300100101 9/8/2016 GUTIERREZ LAURA N or RESIDENT WHITEMAN LOWELL & CYNT or RESIDENT PINE GREEN MANAGEMENT or RESIDENT 23429 92ND AVE W 23619 92ND AVE W 433 SPRAGUE ST EDMONDS, WA 98020 EDMONDS, WA 98020 EDMONDS, WA 98020 00555300100102 9/8/2016 00555300100104 9/8/2016 00555300100201 9/8/2016 FRASER FIR TREE LLC or RESIDENT PINEWOOD MANAGEMENT or RESIDENT LAMMERSDORF VICKI L or RESIDENT 433 SPRAGUE ST 433 SPRAGUE ST 9792 EDMONDS WAY PMB #320 EDMONDS, WA 98020 EDMONDS, WA 98020 EDMONDS, WA 98020 00555300100502 9/8/2016 00572300200100 9/8/2016 00944200000001 9/8/2016 WARD PATRICIA C or RESIDENT SHEPARD RANDOLPH C or RESIDENT MILLER BEN or RESIDENT 23411 92ND AVE W 23431 93RD AVE W 22703 105TH AVE W EDMONDS, WA 98020 EDMONDS, WA 98020 EDMONDS, WA 98020 00944200000800 9/8/2016 27033600111600 9/8/2016 27033600111700 9/8/2016 MILLER BENJAMIN D & DI or RESIDENT ORVIS JAMES W & MARY H or RESIDENT MESLER KRISTIN or RESIDENT 22703 105TH AVE W 23529 93RD AVENUE W 23507 93RD AVE W EDMONDS, WA 98020 EDMONDS, WA 98020 EDMONDS, WA 98020 27033600111800 9/8/2016 00447000100200 9/8/2016 00447000100400 9/8/2016 TODD JULIET ANGELINA/S or RESIDENT SINGKEO LA & KEOGH E or RESIDENT NICHOLAS JESSICA E or RESIDENT 23515 93RD AVE W 23414 92ND AVE W 23430 92ND AVE W EDMONDS, WA 98020 EDMONDS, WA 98020-5603 EDMONDS, WA 98020-5603 00447000200100 9/8/2016 00447000200200 9/8/2016 00447000100500 9/8/2016 LANDERS JOHN E or RESIDENT SHIPLEY CHRISTOPHER A or RESIDENT RAYBURN EVELYN C or RESIDENT 23415 92ND AVE W 23423 92ND AVE W 23508 92ND AVE W EDMONDS, WA 98020-5603 EDMONDS, WA 98020-5603 EDMONDS, WA 98020-5604 00447000100600 9/8/2016 00447000200400 9/8/2016 00504800000300 9/8/2016 PORTUGAL ESTEBAN or RESIDENT BANDY JEFFERY A or RESIDENT CURRIE CHRISTINE or RESIDENT 23516 92ND AVE W 23507 92ND AVE W 23621 92ND AVE W EDMONDS, WA 98020-5604 EDMONDS, WA 98020-5604 EDMONDS, WA 98020-5605 00504800000400 9/8/2016 27033600111500 9/8/2016 00463300400300 9/8/2016 HOLMES AMY or RESIDENT ANDERSON-TAYLOR J F or RESIDENT RADOVICH DARWIN or RESIDENT 23627 92ND AVE W 9205 236TH ST SW 5327 157TH PL SW EDMONDS, WA 98020-5605 EDMONDS, WA 98020-5679 EDMONDS. WA 98026 00837000000100 9/8/2016 00837000000200 9/8/2016 00898400000200 9/8/2016 ANDERSON REGGIE A & AS or RESIDENT FIEDLER ASTRID I or RESIDENT LEE SUMI or RESIDENT 9025 236TH ST SW 9025 236TH ST SW # 2 9020 236TH ST SW UNIT 2 EDMONDS, WA 98026 EDMONDS, WA 98026 EDMONDS, WA 98026 Packet Pg. 444 8.2.a 00463300400301 9/8/2016 9108 DOUGLAS LANDING L or RESIDENT PO BOX 77176 SEATTLE, WA 98177 00555300100300 9/8/2016 HOUSING AUTHORITY OF S or RESIDENT 12625 4TH AVE W STE 200 EVERETT, WA 98204 00463300300503 9/8/2016 BENNETT KAREN S or RESIDENT 29411 BEACH DR POULSBO, WA 98370 Packet Pg. 445 8.2.b CITY OF EDMONDS PLANNING BOARD MINUTES April 26, 2017 Chair Rubenkonig called the meeting of the Edmonds Planning Board to order at 7:00 p.m. in the Council Chambers, Public Safety Complex, 250 — 5 h Avenue North. BOARD MEMBERS PRESENT Carreen Rubenkonig, Chair Matthew Cheung Phil Lovell Todd Cloutier Daniel Robles Malia Clark, Student Representative BOARD MEMBERS ABSENT Nathan Monroe, Vice Chair (excused) Alicia Crank (excused) READING/APPROVAL OF MINUTES STAFF PRESENT Mike Clugston, Senior Planner Brad Shipley, Associate Planner Jerrie Bevington, Video Recorder Karin Noyes, Recorder BOARD MEMBER LOVELL MOVED THAT THE MINUTES OF APRIL 12, 2017 BE APPROVED AS CORRECTED. BOARD MEMBER CHEUNG SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. ANNOUNCEMENT OF AGENDA The agenda was accepted as presented. AUDIENCE COMMENTS No one in the audience indicated a desire to comment during this portion of the meeting. DEVELOPMENT SERVICES DIRECTOR REPORT TO PLANNING BOARD Chair Rubenkonig referred the Board to the written report that was provided by the Development Services Director. There were no comments. PUBLIC HEARING ON AMENDMENT TO CHANGE THE COMPREHENSIVE PLAN DESIGNATION OF TWO PARCELS AT 9111 AND 9107 236TH STREET SW FROM SINGLE FAMILY URBAN 1 (SFU1) TO EDMONDS WAY COORIDOR (EWC) Mr. Shipley presented the Staff Report on the proposal to change the Comprehensive Plan designation for two parcels located on 236t" Street SW (near the Edmonds Woodway Corridor) from Single Family Urban 1 (SFU1) to Edmonds Way Corridor (EWC). He provided a Comprehensive Plan Land Use Map to illustrate the location of the subject properties, noting that the properties to the west are designated as Single Family Urban 1 (SFUl) and the properties to the north, south and east are Packet Pg. 446 8.2.b designated as EWC. He also provided a Zoning Map, noting that the subject property is currently zoned Single Family Residential 8 (RS-8), consistent with the properties to the west. The properties to the north, south and east are currently zoned Multi -Family Residential Edmonds Way (RM-EW). The 9701 property is currently developed with a single-family residence; and the 9111 property is currently developed as a legal, non -conforming, multi -family residence. The properties to the west are primarily developed with Single -Family Residential (SR) homes, with a more intense development pattern east of the site ranging from Multi -Family Residential (RM) to commercial (C). Mr. Shipley explained that he application is a Type V Legislative Action, which means that Planning Board must conduct a public hearing and forward a recommendation to the City Council. The City Council will make the final decision. He emphasized that, at this time, there is no proposed change to the zoning designation. However, if the proposed amendment is approved, the owners would be able to seek a rezone of the properties to something compatible with the new designation. He advised that there are three Comprehensive Plan designations consistent with RM zoning: Edmonds Way Corridor (EWC), Multi -Family — High Density (RM-HD), and Multi -Family — Medium Density (RM-MD). The EWC designation would be compatible with the following zones: Planned Business (BP), Neighborhood Business (NB), Community Business (CB) and RM. The RM-MD designation would be compatible with the RM-2.4 and RM-3 zones and the RM-HD designation would be compatible with the RM-1.5 and RM-2.4 zones. Mr. Shipley advised that the applicant has requested that the land use designation be changed to EWC, which is consistent with the designation of properties to the east, north and south. If the Comprehensive Plan designation is changed as proposed, the applicant has indicated a desire to rezone the properties to RM. The two parcels comprise approximately .75 acres of land. If they were developed under RM-1.5 zoning, a maximum number of 21 units would be allowed. RM-2.4 zoning would allow a maximum of 13 units, and RM-3 would allow a maximum of 10 units. Another alternative would be to designate the property as RM-HD or RM-MD, which would allow for multi -family development, but not commercial development. Mr. Shipley explained that a Comprehensive Plan Amendment can only be adopted if the following findings are made: Is the proposed amendment consistent with the Comprehensive Plan and in the public interest? As the cost of housing rises and housing options become more constrained, providing more opportunities for multi -family residential development would be in the public interest. The Comprehensive Plan calls out the need for RM development to blend into the surrounding neighborhood while preserving the natural features of the site. He noted that the subject properties slope slightly to the east, but the RS properties to the west are only about five feet higher in elevation than the subject parcels. Both the RM and RS zones have a height limit of 25 feet, but an additional 5 feet is allowed with a 4-12 pitched roof. In addition, the Comprehensive Plan Goals and Policies state that "multi family uses should be located near arterial and collector streets. " Although the subject properties do not abut Edmonds Way, they are in close proximity, and there is easy access to the bus stations and transit service available along the corridor. He acknowledged that 2361' Street is already a high -traffic street during specific times of the day due to Madrona School. Therefore, any future small-scale development should be designated to not interfere with congestion along the road. Is the proposed amendment detrimental to the public interest, health, safety or welfare of the city? This proposal is simply an amendment to change the Comprehensive Plan land use designation. Subsequent review of a rezone application would include an analysis of existing land uses and consider economic and physical compatibility. • Does the proposed amendment maintain the appropriate balance of land uses within the City? The EWC zone makes up about 1.3% of the City's land, while SFU1 zoning makes up approximately 43.5%. A shift of a cumulative .75 acres from SFU1 to EWC would not drastically disrupt the balance of land uses within the City. • Is the subject parcel physically suitable for the requested land use designation and the anticipated land use designation, including, but not limited to, access, provision of utilities, compatibility with adjoining land uses and absence of physical constraints? The subject sites are physically suitable for the proposed designation change. They are adjacent to the border of the more intense EWC designation, and the adjoining land uses are both RS (west) and RM (north and east). It is important to note that in 2011 the City Council approved a change in the Comprehensive Plan designation for property south of the subject parcels from SFUI to RM-MD, and the properties were subsequently Planning Board Minutes April 26, 2017 Page 2 Packet Pg. 447 8.2.b rezoned to RS-8 and RM-2.4. Other properties situated between the EWC and SFU1, along 238th Street near Edmonds Way, were recently re -designated and rezoned, as well. Board Member Lovell reviewed that the total area of the two properties is about .75 acres. An RS unit is currently located on one of the lots, and the other is developed with legal, non -conforming RM units. Mr. Shipley added that the current structures were developed in the 50s and 70s, and the parcels were annexed into the City in 1997. Board Member Lovell further reviewed that, at this time, the applicant is only proposing to change the Comprehensive Plan land use designation. Subsequent action would need to be taken by the property owner to create an RM zoning designation for the site. He asked if the property owner intends to combine the two lots. Mr. Shipley answered that there is no application to combine the two lots at this time; the proposal before the Board at this time is for a land use designation change. Rezoning the properties would require a separate action. To clarify for Chair Rubenkonig, Mr. Shipley advised that the Comprehensive Plan can only be amended once each year unless an emergency situation comes up. Comprehensive Plan amendments are generally combined into one package for the City Council's review and approval at the end of the year. Chair Rubenkonig asked Mr. Shipley to review the process for reviewing Comprehensive Plan amendments. Mr. Shipley advised that, once an application is submitted, the Planning Director reviews the application and staff prepares it to come before the Planning Board for review. The Planning Board conducts a public hearing and makes a recommendation to the City Council. Chair Rubenkonig asked if the City received any comments from citizens regarding the proposed application. Mr. Shipley answered that the City received one email from Tammara Bandy, an adjacent property owner at 23507 — 92°d Avenue West, who voiced concern that new high-rise development on the subject properties would look down into your backyard and/or windows and block light access to her property. She also voiced concern about adding more traffic to an area that is already congested due to Madrona School. Chair Rubenkonig asked when the City would consider the balance of land uses. Mr. Shipley explained that .75 acre would have a negligible impact considering the overall scheme of the City. If the proposal involved a larger area, then the balance of land uses would be more of an issue. Because the subject parcels are small, the balance of land uses would remain nearly the same. Martin Reimers, Concept Architecture, Everett, expressed his belief that the Staff Report and Mr. Shipley's presentation were quite thorough, and he was present to answer the Board's questions. Board Member Lovell asked if the property owner intends to redevelop the subject parcels into RM units. Mr. Reimers said that is the ultimate goal. The owners have expressed interest in an RM-1.5 zoning designation, but that is an entirely different action. No work will be done on a preliminary site design until they find out what will be acceptable to the City in a broader sense. Board Member Lovell asked if the property is owned by a developer, and Mr. Reimers answered that the person who wants to improve the property is also the owner, but he is not a developer. Board Member Lovell asked if the applicant has expressed any desire to develop the property with affordable housing. Mr. Reimers again said there is no plan for what would be built on the property at this time, and all ideas would be considered. Chair Rubenkonig pointed out that potential impacts to the property at 23507 — 92°d Avenue West would be addressed if and when a rezone application is submitted, and the written comments submitted by the property owner would be included as part of the record for the rezone application. Mr. Reimers reminded the Board that the Development Code already addresses what must happen when an RM development is located adjacent to an RS development, and any new development on the subject parcels would have to meet these requirements. At this time, they are only prepared to address the Comprehensive Plan amendment. Chair Rubenkonig said she just wants to make sure that the concerns raised by adjacent property owners are addressed as part of the rezone application, too. Prior to the opening of the hearing, Chair Rubenkonig advised that her company, Rubenkonig Planning & Landscape Architecture (RPLA), worked on a mutual client's project with Architect Martin Riemers. RPLA does not work for this client, nor on this project with Mr. Riemers. Planning Board Minutes April 26, 2017 Page 3 Packet Pg. 448 8.2.b Jeff Bandy, 23507 — 92nd Avenue West, said he and his wife own the property adjacent to the subject parcels, and they are concerned about how the proposed change might impact them. He pointed out that the subject parcels are located on a hill where there are already a lot of traffic problems. Developing the property as RM-1.5 would result in a lot of additional traffic. He also voiced concern about the idea of developing the subject parcels as affordable housing. He recalled that when an apartment complex nearby was converted to affordable housing, the neighborhood environment changed drastically for the worse. He and his wife do not support more of this type of development in the neighborhood. Chair Rubenkonig commented that Mr. Bandy's concerns would be added to the record for the subject parcels, and will be more pertinent if and when the applicant comes in with a rezone application. The rezone application will also come before the Board for a public hearing and recommendation to the City Council, and the public will be invited to provide comment. Tonight, the Board is just looking at the proposed amendment to change the Comprehensive Plan land use designation. For the Board's clarification, Mr. Shipley once again reviewed the difference between the EWC and RM-HD/RM-MD designations. Although the applicant has requested that the property be designated EWC, an RM-HD or RM-MD designation would also be acceptable. However, based on the findings of fact, conclusions and attachments in the Staff Report, staff is recommending that the Board forward a recommendation to the City Council to approve a change in designation from SFU1 to EWC. Mr. Bandy pointed out that the subject parcels are bordered on three sides by RM development, yet the proposed land use designation for the properties is EWC. Mr. Shipley explained that each Comprehensive Plan land use designation has certain zones that are compatible. The difference between the EWC and RM-HD designations is that the EWC designation allows for a mixture of both commercial and residential uses, and development in the RM-HD zone is limited to residential. THE PUBLIC PORTION OF THE HEARING WAS CLOSED. Board Member Cheung voiced concern that if the subject parcels were changed to an RM designation, it would result in an island of RM surrounded by EWC. Mr. Shipley emphasized that another review and public process would be required before the property could be rezoned. The EWC designation would allow for long-term alternatives as the Edmonds Way Corridor changes, but it would not grant the property owner permission to automatically rezone the property to a commercial zone. He does not believe that staff would support a commercial zone at this point in time because the parcels are surrounded by RM and RS development. Mr. Clugston explained that, typically, some sort of transition is created between commercial and RS uses. Regardless of the Comprehensive Plan designation, the intent will be that the property be developed as RM to keep with the character of the northwest corner of the intersection. He pointed out that further to the south is commercial development, which could creep north over the next several decades. Designating the properties as EWC would allow flexibility for changes to occur in the future. He agreed with Mr. Shipley that staff would not likely support a commercial zone for the subject parcels at this time. Board Member Lovell agreed that RM would be the appropriate zoning for the subject parcels. However, if the land use designation is changed to EWC, nothing would prevent the property owner from submitting an application for commercial zoning. Mr. Clugston agreed that all of the parcels with the EWC designation could potentially be rezoned to allow commercial development, but one of the criteria for approving a rezone is that there must be change in the area that supports the request, and they are not quite there yet. Board Member Lovell said he supports the staff s recommendation, which would allow flexibility for the property owner to combine the two lots. It would also allow maximum flexibility for future redevelopment. If someone in the future wants to push for commercial zoning, the proposal could be studied to determine whether or not it is appropriate. If the applicant is interested in rezoning the properties to an RM designation, the request would be consistent with what exists there now and would likely be approved. BASED ON THE FINDINGS OF FACT, CONCLUSIONS AND ATTACHMENTS IN THE STAFF REPORT, BOARD MEMBER LOVELL MOVED THAT THE BOARD FORWARD A RECOMMENDATION OF APPROVAL TO THE CITY COUNCIL TO CHANGE THE LAND USE DESIGNATION FOR PROPERTIES AT 9107 AND 9111— 236Tn STREET SOUTHWEST FROM SINGLE FAMILY URBAN 1 (SFU1) TO EDMONDS WAY Planning Board Minutes April 26, 2017 Page 4 Packet Pg. 449 8.2.b CORRIDOR (EWC). BOARD MEMBER CLOUTIER SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. PUBLIC HEARING ON CODE AMENDMENT FOR UNIT LOT SUBDIVISIONS (AMD20170003 Mr. Clugston advised that a private applicant, Westgate Woods LLC, has proposed a code amendment to add a unit lot subdivision process to the City's existing subdivision ordinance. This is a Type V Legislative Decision where the Planning Board holds a public hearing and makes a recommendation to the City Council regarding the proposal. The City Council will make the final decision. He reminded the Board that they initially reviewed the proposal at their March 22nd meeting. Mr. Clugston explained that the unit lot subdivision process would create an ownership option for multi -family development projects as an alternative to condominiums. Just like condominiums, a unit lot subdivision would not change zoning, density or other bulk requirements for a multi -family project. It would simply overlay property lines on a site. A unit lot subdivision differs from a standard subdivision in that the development standards for a project are applied to the larger site (parent lot) as opposed to the individual parcels being created (unit lots). A unit lot subdivision could be applied over an existing multi -family development or with a new multi -family proposal. The process could be applied in the Multi -family Residential (RM) and General Commercial (CG) zones and portions of the Westgate Mixed Use zone. All of these zones allow for multi -family development on the ground floor of a site, whereas several other zones, such as Community Business (CB), Planned Business (BP) and Neighborhood Business (NB) require that the residential component be above a ground floor commercial use. The unit lot subdivision would not be applicable to residential development located above ground floor commercial space. Mr. Clugston referred to a letter from the Master Builders Association of King and Snohomish County expressing support for the proposed amendment, which would provide an alternative method of lot creation for certain types of RM development. He also referred to Attachment 1 of the Staff Report, which inserts the applicant's proposed language into the existing subdivision ordinance, along with additions and clarification made by the City Attorney and staff. Mr. Clugston highlighted that three new definitions were added in ECDC 20.75.030: • "Unit Lot Subdivision" means a subdivision or short subdivision of land under ECDC 20.75.045, where compliance with the development standards is evaluated with respect to the parent lot, not the unit lot. • "Parent Lot" means the lot with legal lot status, which establishes the exterior boundary of a unit lot subdivision. • "Unit Lot" means a portion of a parent lot, the fee of which may be independently transferred upon recording of a unit lot subdivision. Mr. Clugston reemphasized that the RM development would look exactly the same, regardless of whether it is subdivided or not. There would be no difference in how the standards are applied for the development of the structures. Only the property lines would be created through the unit lot subdivision process. Mr. Clugston explained that the language proposed in ECDC 20.75.045 was altered by staff and the City Attorney to provide more details and clarify the intent of the unit subdivision process. The changes were not intended to alter the applicant's overall goal. As a result of concerns raised by the Board at their last meeting, Subsection E was added to require that homeowner's associations (HOA) be funded to manage the areas on the parent lot that are common to all unit owners in the development. Chair Rubenkonig emphasized that a unit lot subdivision would be subject to the subdivision regulations, which is no different than any other type of development. Mr. Clugston said all RM development must meet the development standards of the zone, including parking, height, bulk and design. From the sidewalk, the development would not look any different after the separate lot lines are dropped over it. There would be no physical change. John Bissell, Harmsen & Associates, Inc., advised that he is present to represent the applicant, Westgate Woods, LLC. He commended Mr. Clugston for his thorough Staff Report. He recalled that, at their last meeting, the Board Members raised some concern about why a private property owner was requesting a code amendment. He acknowledged that most code amendments are generated by staff, but the code also allows any citizen to make an application for a code amendment. He Planning Board Minutes April 26, 2017 Page 5 Packet Pg. 450 Proposal to Amend Comprehensive Plan Map Designation File>AMDZ0160008 DEVELOPMENT SERVICES City Counct Planning Division October 17, 2017 Process Type V Legislative Action • • •.�L�" •oZ �K � o�� J�o .� �� �� •.��o � oova � �� 4`1 Q� 1� QQ a�� �,�� �,Q�. ��� c• �� `e; ,fieCI 46' •,�C.. Qom' ,�� ,�� ,ate ��o �e, ,�A C� ,�o ,i s H.2.c O CL - •7 y! 'a tiY "r' C J r ► +C L __ ��� - � }'fit �',r � L'1 � , �x. �,�- �yy�,� f�.��,'.:-r� 3• } "r - .F' 1 ;_:� � _'� I �,t� � E ;• 4 Y`� rat 53 Packet Pg. 4 a r' lei14 i #� Currently Developed with a SFR and legal, non- conforming multi- family residence._JL 'I . S c O - c CD E O V Sys r � . O J tM 'c a c L IL c t U Q Packet Pg. 454 .ti_ Yy -axe -K� - _ -r., ,•, ,• c � c iMP r ;r IL nt = n d 91072361h St. SW - Developed in 1 0 Packet Pg. 455 • ; a,.-. '9a'4 �- airy.-_ ' �. � - �: -- F Y Jr r .IF A _6m-du Parcels were annexed into the City in 1997, Proposal Change Comp Plan designation from Single Family Urban 1to Edmonds Way Corridor JI"ODOSc 3414 23422 23430 IOU 23516 9205 2 36TH 5 Packet Pg. 459 8.2.c 1 Edmonds Way Corridor Commercial BP, BN, BC, or other similar commercial zone; RM Packet Pg. 460 8.2.c SFU 1 12410671999 49.0% 48.96% 0.026% EWC 3/344/595 1.3% 1.31% 0.9% All Single -Family 188,408,685 74.37% 74.38% 0.017% All Multi -Family and 39 658 013 15.65% 15.67% 0.082% Commercial MU Packet Pg. 461 Planning Board reviewed the criteria on April 26, 2017 and made the recommendation to approve the proposed Comp Plan amendment. Today, we are seeking approval to continue with the process with the understanding that final approval will occur at a later date. Questions.? 8.3 City Council Agenda Item Meeting Date: 10/17/2017 Fishing Pier Rehabilitation Project (15min) Staff Lead: Rob English Department: Engineering Preparer: Katie MacCaul Background/History On February 9, 2016, Council awarded the contract for the Fishing Pier Rehabilitation Project to Razz Construction. On May 17, 2016, Staff provided a project update and preliminary budget to the City Council for additional repairs to the Fishing Pier. On June 14, 2016, Staff presented a Change Order with Razz Construction, Inc. for the Fishing Pier Rehabilitation Project On October 10, 2017, staff presented this item to the Parks, Planning and Public Works committee and it was placed on the October 17th City Council meeting for discussion and approval. Staff Recommendation Authorize an additional $75,000 from the REET 126 Fund for the Fishing Pier Rehabilitation Project. Narrative The City and Razz Construction have been in dispute over deficient center joint repairs for twelve months. After the City conducted four sets of bond strength tests during construction, the contractor was informed in September 2016 that the repairs failed testing in ten of the eleven pier bays. The Contractor did not take any steps to remedy the repairs during the final months of construction before they demobilized in December 2016. Razz remobilized in July, two months after the City notified the Bond Company of the Contractor's potential failure to complete the work. During the next three months Razz conducted a series of bond strength tests that were of no benefit to the City. At the end of August, the City sent a Cure Notice to the Contractor and the Bond Company giving Razz 15 days to cure the default. By mid -September the Contractor stated that they would remedy the deficient repairs. Razz has sent a series of seven letters to the City since December 2016. A significant amount of City staff time was spent researching and writing response letters. Engineering consultant BergerABAM provided technical support for the responses, including computer modeling of the pier structure to evaluate the effect of thermal gradients on the center joint repairs. Legal consultant McMillen Jacobs Associates has provided guidance, drawing upon their experience in construction law. Construction inspection consultant HWA GeoSciences provided observation of Razz's bond strength testing at the Packet Pg. 464 8.3 pier. All three consultant contracts will require supplemental agreements before the project is complete. Staff is requesting an increase in budget authorization of $75,000. Due to the uncertainty of Razz's actions, a $39,700 Management Reserve is included in the additional budget. Approval of the budget request will increase the total project budget from $1,900,000 to $1,975,000. Attachments: Budget Summary - 10.11.17 Fishing Pier - Award Budget vs Current Budget October 2017 Rev B Packet Pg. 465 8.3.a Draft Fishing Pier Rehabilitation Budget Summary 10/11/2017 Contract Number: E4MB/c443 Funding Source Funding Amount 132 Parks Fund $100,000.00 Direct Appropriation WDFW $800,000.00 Aquatic Lands Enhancement Account Funding $500,000.00 WDFW 1 $50,000.00 Additional RCO Funding 1 $450,000.00 Total Funding $1,900,000.00 Expenses - Contractor F/A Paid To Date Total Amount Contract Days Contract Award $917,185.00 $917,185.00 76 Amount Withheld for Deficient Center Joint Repairs -$12,782.00 0 CO #1 - Temp Lighting $3,834.08 $3,834.08 0 CO #2 - Edge Repair Investigation X $7,964.57 $7,964.57 0 CO #2 - Bollards X $82.55 $82.55 0 CO #2 - Galvanized Guard Rails & Light Poles -$8,898.01 -$8,898.01 0 CO #2 - 3 x 8 Trestle Railings -$321.52 -$321.52 0 CO #4 - Edge Repair Pier $372,196.46 $372,196.46 20 CO #4 - Delete Bid Item 14, Unexpected Repair Work -$84,000.00 -$84,000.00 0 CO #4 - Reduce Edge Spall/Delam Repair, 500 of 525 SF -$100,000.00 -$100,000.00 0 CO #4 - Anodes at Joint Repair $18,613.52 $18,613.52 2 CO #5 - Project Management Costs for Additional Repairs $38,616.81 $38,616.81 N/A CO #5 - Mob/Demob for WF Festival X $2,776.46 $2,776.46 0 CO #6 - Welded Wire Fabric, Edge Repair $10,749.46 $10,749.46 0 CO #6 - Additional Dowels, Edge Repair $5,486.24 $5,486.24 0 CO #6 - Dowel Pull Test Prep $548.59 $548.59 0 CO #6 - Force Accounts in June $842.30 $842.30 0 CO #7 - Work Platform Costs for Bid Item 3 $35,825.36 $35,825.36 N/A CO #8 - Weather Display Enclosure Heater $363.31 $363.31 0 CO #8 - Light Pole Wiring $439.03 $439.03 0 CO #8 - Guardrail Support Angle $683.22 $683.22 0 CO #8 - ADA Guardrail Modifications/3 x 8 Pier Railings $10,338.19 $10,338.19 0 CO #8 - Cigarette Removal from Guardrails $17,210.42 $17,210.42 0 CO #8 - Pier Electrical Outlets $1,847.20 $1,847.20 0 CO #9 - Pier Deck Sealing $9,310.51 $9,310.51 0 CO #9 - Pier Expansion Joint Guardrail Anchors $1,920.56 $1,920.56 0 CO #9 - Repair of Electrical Conduit & Wiring $3,242.41 $3,242.41 0 CO #9 - Tamperproof Fasteners for Benches $779.73 $779.73 0 CO #9 - Modification of HDPE Top Rails $10,723.88 $10,723.88 0 CO #9 - Acceleration of HDPE Top Rail Delivery $484.00 $484.00 0 CO #9 - Repair of Trestle W WF X $195.04 $195.04 0 CO #9 - Repair of Trestle Notch X $325.66 $325.66 0 CO #9 - Bollards X $420.77 $420.77 0 CO #9 - Nav Light Bases X $37.36 $37.36 0 CO #9 - Two Extended Wind Shelters 1 $8,757.381 $8,757.381 0 4 Q Change Order No.1, Exhibit A Page 1 of 1 Printed: 10/13/2017 Packet Pg. 466 8.3.a CO #10 - 3000KW Heaters $831.51 $831.51 0 CO #10 - Tamperproof Fasteners for Benches in Shelters $153.91 $153.91 0 CO #10 - HDPE Supports for Sink Skirting $1,191.18 $1,191.18 0 CO #10 - Top Rail Support at SW Corner of Trestle $779.42 $779.42 0 CO #10 - Waterline Modifications $2,997.53 $2,997.53 0 CO #10 - Extra HPC Repair at Cleaning Station Waterlines $222.46 $222.46 0 CO #I I - Additional Welding of ADA Railings $1,733.09 0 CO #11 - Steel Spacers at Pier Bay #12 $1,923.79 0 CO #11 - Anchor Bolt Replacement SE Corner of Pier $107.20 0 CO #I I - Tamperproof Fastener Shipping $104.80 0 CO #11 - Deleted Work C/O #1, Light Fixture Removal -$1,198.44 0 CO #12 - Contract Reconciliation $1,291.10 $1,291.10 0 Total Adjustment $1,281,974.55 $1,297,426.99 Sales Tax @ 9.8% $125,633.511 $127,147.85 Total Contractor Expenses Plus Tax $1,407,608.06 $1,424,574.84 98 Expenses - Consultants & Agencies To Date Total Amount Status Interpretive Signs (including tax) - City/WDFW (contract was underspent) $20,518.95 $20,518.95 Underspent by $4481.05 Cable and Hardware - Fastenal $1,104.76 $1,104.76 Monofilament Holders $393.67 $393.67 Permit Extension $1,126.00 $1,126.00 Project Management - WDFW $6,000.00 $6,000.00 Engineering - Berger ABAM $150,433.14 $154,000.00 Engineering - Berger ABAM (Original contract not fully expended) -$1,957.86 Engineering - Berger ABAM, Contract Amendment $10,000.00 Estimated Legal - McMillen Jacobs Associates $4,347.50 $5,000.00 Legal - McMillen Jacobs Associates, Contract Amendment $5,000.00 Estimated Construction Management - HWA $122,413.18 $148,437.00 Construction Management - HWA, Contract Amendment $15,000.00 Estimated Testing Lab Services - Krazan (contract was underspent) $30,551.00 $30,551.00 Underspent by $11,979 City Staff Time Thm September 2017 $103,605.47 $103,605.47 Additional City Staff Time Thru End of Project $12,000.00 Estimated for 3 additional months of construction Total Consultant Expenses $440,493.671 $510,778.99 Total Funding Available Total Current $1,900,000.00 Total Expenses Determined & Estimated Total Expenses to Date $1,848,101.73 Total Expenses - Including Current Contractual Obligations & Future City Staff Time Estimates $1,935,353.83 Management Reserve $39,646.17 Total Expenses + Contingency $1,975,000.00 Current Remaining Funding $51,898.27 Project Funding Deficit - Including Current and Estimated Contractual Obligations & Future City Staff Time Estimates -$75,000.00 4 Q Change Order No.1, Exhibit A Page 1 of 2 Printed: 10/13/2017 Packet Pg. 467 8.3.b Fishing Pier Construction Budget as of 10/10/17 Expenses Budget @ Award Current Budget Difference Contract ( Razz Construction) $1,007,069.13 $1,007,069.13 Change Orders $417,505.71 -$417,505.71 Const Management / Testing Services $200,000.00 -$271,635.61 Inspection / Testing Services $193,988.00 Engineering Support $162,042.14 City Staff Administration $115,605.47 Claim Support $10,000.00 Project Management - WDFW $6,000.00 -$6,000.00 Miscellaneous $2,624.43 -$2,624.43 Signage $20,399.75 -$20,399.75 Management Reserve $101,000.00 $39,765.37 $61,234.63 $1,308,069.13 $1,975,000.00 -$656,930.87 Revenue Parks 132 Fund $100,000.00 $100,000.00 Direct Appropriation WDFW $800,000.00 $800,000.00 Aquatic Lands Enhancement Account Funding $500,000.00 $500,000.00 WDFW $50,000.00 $50,000.00 Additional RCO Funding $450,000.00 $450,000.00 Current Council Request - 10/17/17 $75,000.00 $75,000.00 FTo—ta F $1,400,000.00 $1,975,000.00 $575,000.00 w a Packet Pg. 468 9.1 City Council Agenda Item Meeting Date: 10/17/2017 Introduction to Low Impact Development Code Integration (15 min.) Staff Lead: Rob English Department: Engineering Preparer: Katie MacCaul Background/History On September 26, 2017, staff presented this item to the Planning Board. On October, 10, 2017, the Planning Board held a public hearing on this item. The Planning Board recommended the proposed code changes go forward to the City Council for review and discussion. Staff Recommendation Ask any questions prior to staff bringing back an ordinance for a Public Hearing on November 6, 2017. Narrative The City of Edmonds is one of 94 cities that has been issued a Western Washington Phase II Municipal Stormwater Permit (Permit) by the Department of Ecology. This Permit mandates cities reduce the discharge of stormwater pollutants to the maximum extent feasible and implement a stormwater management program that integrates Low Impact Development Practices into City policy and code. The City has for many years worked towards reducing the concentration of pollutants in City stormwater and has revised codes, policies and practices to better address these issues. As part of this continued effort, and as required by the Permit, the City began a process in 2015 of reviewing and revising codes, policies, and standard details. The City's Storwmater Code (ECDC 18.30) went through a major overhaul process to address the new permit requirements and was approved by City Council on October 4, 2016, with an effective date of January 1, 2017. The stormwater code requires, through the development process, that stormwater runoff be managed on site where feasible. Stormwater management systems include for example, rain gardens and pervious pavements. In addition to updating the City's Stormwater Code, all other development -related codes and enforceable documents have been reviewed to eliminate barriers that would prevent the incorporation of low impact development principles and best management practices. The City has been working with a consultant since 2016 to help identify any potential barriers and the code revisions attached are a result of those efforts. Please note, the proposed code changes were reviewed by the Planning Board on September 26, 2017 and presented at a Public Hearing before the Board on October 11, 2017. The Board gave approval for Packet Pg. 469 9.1 the proposed code changes to move forward to the Council level. Additional ways to encourage low Stormwater impact development will continue to be sought. Attachments: Attachment 1- LID Integration Proposed Code Changes Attachments: LID_Integration_Code Changes_proposed Packet Pg. 470 9.1.a PROPOSED CODE CHANGES TO ALIGN WITH LID INTEGRATION REQUIREMENTS "Concrete curbs and gutters" means that portion of the roadway edge of the Fead w' Definitions. 9.20.010(A) constructed to city standards. (Standard Specifications for MURiCipal Public I.A.Ineirks The duty, burden, and expense of constructing or repairing a sidewalk shall be upon the property owner directly abutting the sidewalk zone: Whenever a portion of any city street, not longer than one block in length, of any street in the ^f*y is not improved by the construction of a sidewalk thereon, or the sidewalk thereon has become unfit or unsafe Construction for the purposes of public travel, or no longer functions as a stormwater facility as and designed, and such street, adjacent to both ends of said portion, `hall be 50 improved is 9.20.020 in good repair and the city council of the city s#a4—,finds by resolution, that the Reconstruction improvement of such portion of such street by the construction or reconstruction or repair of Sidewalk. of a sidewalk thereon is necessary for the public's safety, -ate convenience, and/or stormwater management obligation, the duty, burden and expense f,-en5tFuet; , Streets and Sidewalks upon such portk4v, pursuant to the procedures outlined below in ECC 9.20.030; provided, Sidewalk that such abutting property shall not be charged: Construction and It shall be the responsibility of the abutting property owner to maintain, repair and Maintenance reconstruct adjacent planting strips in an attractive and safe manner, while continuing to Responsibility provide stormwater management as required. Planting strips shall be maintained, and duty to repaired or reconstructed with a4rapproved materials and fFee of veget^+f^^ `ch that maintain, tilizdo of the right-of-way for public purposes. allow for use tends W impair the utilization- 9.20.060 Nonliving material shall be level with the top of the curb and the sidewalk and shall be repair and contained within the planting strip so as not to be a hazard to the persons using the reconstruct sidewalk or street or crossing the planting strip ^^f^^ to eF 40M , vehiele. Living planting strips. vegetation exclusive of street trees placed in the planting strip shall be of a height that does not interfere with the lawful and safe use of the public right-of-way and shall be maintained by weeding, spraying, fertilizing, watering and trimming. Packet Pg. 471 9.1.a PROPOSED CODE CHANGES TO ALIGN WITH LID INTEGRATION REQUIREMENTS �ROPOSED CHANGES Responsibility and duty to Streets and maintain, Living vegetation placed in the transition strip shall be maintained by weeding, spFaying, repair and 9.20.070 Sidewalks fertilizing, watering and trimming. reconstruct transition strips. General Application 18.00.010(B)(4) Requirements Performance Land Clearing Standards for and Tree Cutting Land 18.45.050(H)(6) Code Development Permits Public Works Requirements Streets and Driveways Plans and 18.80.020(B)(8) Specifications "A site plan, to scale, showing existing and proposed structures, a -Rd improvements and affected streets, utilities, vegetation, LID elements, etc.;" "The applicant may prune branches and roots, femme and water as horticulturally appropriate for any trees and ground cover which are to be retained." "Existing and proposed drainage structures (end ' ir-ate ^'i'reetien of fle ., provide RIM and invert elevations), stormwater features, and easements" Parking lots shall be hard surfaced. The city engineer may allow gravel parking lots for Parking Lot Parking Lot temporary parking lots, or where parking is primarily long term. Driveways approaches for 18.95.020(C) gravel parking lots shall be hard -surfaced from the edge of the existing street a distance of Construction Construction at least 20 feet or to the edge of back from the property line, whichever is greater.t"^ stFeet. Packet Pg. 472 9.1.a PROPOSED CODE CHANGES TO ALIGN WITH LID INTEGRATION REQUIREMENTS General Design Grading, vegetation removal and other changes to the site shall be minimized to protect Criteria 20.11.030(B)(1) where natural resources, limit disturbance of native soils, and encourage low impact Review development. beabity exists Landscape Plan 20.13.010(H) Any proposed or existing physical elements (such as stormwater facilities, fencing, walls, Requirements building, curbing, and signs) that may affect the overall landscape; 20.13.020(D) Gov ^ Extruded Curbs four to � F e"^� aregaiFed shall be provided as needed to contain where landscaping in planter ^,^areas. Decid-We-us A-.r bFeadleaf evergreen trees sheuld be planted at least feur feet fireffl.. C-uHh-s—, especially in front of parking stalls. Where possible, coniferous trees should be plante 20.13.020(G) 'Part -;^.,^n fppt frern eir".-, '. When selecting tree species, consideration should be given Review Criteria to pedestrian and vehicular use, as well as impacts to surrounding utilities. and Procedures Delete Section: General Design Berms oF mounds should be no steeper than 3(H):!(V). Any slepes steeper than 3:1 (2:1 Standards 20.13.020(1)Fnammum tted by the eity f9F fell slopes) need r+,- l ^ tting ether Landscaping ntrel methods ; .,lancing aFeas of covered by grass (e rockery) Requirements Add Section P (Section I removed): 20.13.020(P) "Stormwater LID Best Management Practice integration into overall landscape design is strongly encouraged, where feasible." Add Section Q: "Consideration of a variation to the maximum planter size will be given when the planter 20.13.020(Q) area is also functioning as a bioretention or raingarden facility. See requirements in ECDC 18.30." Add Section R: 20.13.020(R) "Landscaping used as part of a low impact development stormwater facility may be counted towards meeting the requirements of this chapter. Packet Pg. 473 9.1.a PROPOSED CODE CHANGES TO ALIGN WITH LID INTEGRATION REQUIREMENTS Landscape " pie ale inteffated i..t9 .. .. rl.irlet designs .-+.-... gly a ed" Note: Language 20.13.030(E)(2)(d) added to ECDC 20.13.020 General Design Standards encouraging use of LID BMP's. (see Types new section (P) above). Planned Decision Review Criteria Residential Criteria for 20.35.050(A)(3) Minimize the use of impervious surfacing materials through the use of alternate materials and Procedures Development or methods such as open -cell grid pavers gFasseFete or shared drivways. (PRD) PRDs All drawings presented in the preliminary development stage shall be presented in 20.35.090(C)(1)(c) detailed form, i.e. e.g., landscaping, circulation, utilities, building location, and LID elements ets. Add New Section B: 20.75.020 (B) "To promote the preservation of critical areas and encourage low impact development" Add New Section C: 20.75.020 (C) "To encourage site design that can make the best use of renewable energy resources including solar and geothermal" Subdivisions Purposes Add New Section F: "To encourage low impact development (LID) practices when providing for streets and 20.75.020 (F) sidewalks" 20.75.020 (G) To provide for proper ingress and egress, while minimizing impervious surfaces. Packet Pg. 474 9.1.a PROPOSED CODE CHANGES TO ALIGN WITH LID INTEGRATION REQUIREMENTS Landscaping Firedale Village and Screening 22.100.050(B)(3) Parking areas shall have at least one tree per every 10 parking stalls. Site Design Elements Standards Design Standards Site Design and Water Use. The proposed development will integrate low -impact Sustainable 22.100.090(B)(1) development techniques where Feasenably feasible. For the purposes of this section, low - Design impact development techniques shall include, but sha41 are not limited to, the following: the use of bioswales, green roofs, and gFaSSGFete open cell/vegetated pavers. Add New Definition: Low Impact Development (LID): A stormwater management and land development Definitions 21.55 'T' TERMS strategy applied at the parcel and subdivision scale that emphasizes conservation and the use of on -site natural features. See Title 18.30 Stormwater Management for additional LID related terms, including Impervious Surface, Bioretention, Pervious Surface and On -site Stormwater Management BMP. Packet Pg. 475 9.2 City Council Agenda Item Meeting Date: 10/17/2017 2018 Budget Presentations (60 Minutes) Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Department Budget Presentations Staff Recommendation N/A Narrative Mayor submitted his recommended 2018 Budget to the Council on October 10th. Departments present their budget requests for Council review and consideration of the Budget and possible amendments that will result in an adopted 2018 Edmonds City Budget. The 2018 Proposed Budget is available online at: http://www.edmondswa.gov/images/COE/Government/Departments/Administrative_Services/Finance/ Budget/2018/2018_P roposed_Budget. pdf The 2018 Budget Presentations are scheduled as follows: October 17th: Public Works Utilities, Street, Public Works Administration, Facilities Maintenance, Equipment Rental and Engineering. October 24th: 1. Economic Development; 2. Development Services; 3. Parks; 4. Human Resources; 4. City Attorney and 5. Municipal Court. November 7th: 1. Police Department; 2. City Clerk; 3. Mayor's Office, Council; 4. Finance & Information Services and 5. Non -departmental. November 7th: Revenue Sources. November 14th: Public Hearing on Preliminary 2018 Budget and Public Comment. November 14th: Public Hearing on Property Tax Resolution and Ordinance Adoption and Public Comment. Packet Pg. 476 9.2 November 21st: Public Hearing and Potential Adoption of the 2018 Budget and Public Comment. November 28th: 2018 Budget Review and Adoption of the 2018 Budget (if necessary). December 5th: 2018 Budget Review and Adoption of the 2018 Budget (if necessary). Packet Pg. 477 10.1 City Council Agenda Item Meeting Date: 10/17/2017 Council Committee Reports (10 min.) Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation N/A Narrative This is an opportunity for the Council to report on items discussed in their committee meetings. The committee meeting minutes are attached. Attachments: FC101017 PPP101017 PSP101017 Packet Pg. 478 10.1.a FINANCE COMMITTEE MEETING October 10, 2017 Elected Officials Present Staff Present Councilmember Diane Buckshnis (Chair) Councilmember Dave Teitzel Council President Tom Mesaros Mayor Dave Earling Scott James, Finance Director Dave Turley, Assistant Finance Director Rob Chave, Planning Manager Shane Hope, Development Services Director Brian Tuley, Information Systems Supervisor Jeannie Dines, Recorder The meeting was called to order at 7:25 p.m. in Council Chambers. Permit Software System Professional Services Agreement Mr. Chave relayed after preparing packet, he learned the City would be responsible for travel expenses which increased the cost by $10,000. Mr. Chave responded to committee questions regarding the interview team, permit software used by other cities, and the use of credit cards. Action: Schedule on Consent Agenda, update packet to reflect additional $10,000 cost 2. Public Facilities District (PFD) Bond Refinancing ECA Executive Director Joe Mclalwain and PFD Board Members Patrick Mulva and Marla Miller were also present. Scott Bauer, NW Municipal Advisers, explained he was asked to prepare a presentation regarding the pros and cons of the City versus the PFD refinancing the bonds. He reviewed • Information on the bond market • Summary of current PFD debt and debt service • Comparison of City versus PFD issued bonds Scenarios Scenario I Scenario Description 1 Refund PFD 2008 Bonds with City LTGO Bonds No extension to final maturity 2 Refund PFD 2008 Bonds with PFD Sales Tax Bonds No extension to final maturity 3 Refund PFD 2008 Bonds with City LTGO Bonds Extend final maturity to 2030, Continue growth at 3.5% 4 Refund PFD 2008 Bonds with City LTGO Bonds Extend final maturity to 2030, No growth 5 Refund PFD 2008 Bonds with City LTGO Bonds Extend final maturity to 2041 • Scenario results summary Councilmember Buckshnis explained she requested this presentation to get the issue out in the public, the committee is still in the fact-finding stage. Packet Pg. 479 10.1.a 10/10/17 Finance Committee Minutes, Page 2 Mr. Bauer responded to questions regarding the City guaranteeing PFD issued bonds, how other PFD's refinance their debt, advance refunding to take advantage of low interest rates, whether advance refunding would be via bonds or private placement, and potential increases in rates. Discussion followed regarding concern the City is taking the lead versus the PFD Board, the PFD's financial adviser, savings via the City issuing bonds, seeking the Finance Committee's opinion whether the City is interested in being involved, repayment of the contingent loan, paying off the bonds and then begin paying on the loan with the City, loss of the sales tax rebate if the PFD ceased to exist, use of the PFD sales tax rebate, the PFD's cash position, whether savings from bond refinancing could be dedicated to retirement of the contingent loan, and the City having more control of ECA management such as hiring a management firm. Discussion continued regarding having the City Attorney prepare a loan agreement to ensure the PFD repays the City, delay in the preparation of the PFD/ECA Strategic Plan, anticipated reduction in the funding request from the PFD to the City in 2017, whether the request would increase if there is another economic downturn, the relationship between the ECA Board who raises funds for operations and the PFD, potential the PFD will not need to borrow from the City after 2018/2019 and anticipated repayment of the contingent loan by 2027, whether the City is interested in partnering with the PFD to refinance the debt, the City guaranteeing the bonds if the PFD refinances the bonds. Committee members requested the following information: • Government Accounting Standards Board (GASB) statement related to the difference between component units issuing debt and the city issuing debt. • Composition of the PFD (developed for the PFD Oversight Committee) • Projections for repaying the contingent loan by 2027 Action: Information only 3. August Monthly Financial Report r O Mr. Turley highlighted revenues and expenditures in the report. He and Mr. James responded to 0 questions regarding new staff members in the 2018 budget, (senior accountant, assistant engineer, v capital projects manager, engineering tech), Traffic Infraction Penalty versus NC Traffic Infraction ``. revenue, and the timing of construction project expenditures. Committee members commended staff on investment income. E U Action: Schedule on Consent Agenda a 4. Third Quarter 2017 Budget Amendment Mr. James reviewed budget amendments related to: • Offset salary in City Council to Professional Services for Edmonds Marsh study • Court supplies • Court security • Department of Retirement Systems invoice for James Tarte PERS contributions from 2014 • Fire District 1 retro bill for approximately $665,000, additional $193,000 needed over amount budgeted for 2017 services • Program expenditures and funding for preliminary design and environmental documents for waterfront connector • Program expenditures and funding for Citywide Pedestrian Crossing Enhancement Project • Software to manage cemetery plots, sales, burials, etc. • Additional funding for Veterans Plaza Packet Pg. 480 10.1.a 10/10/17 Finance Committee Minutes, Page 3 • Transfer of the 1 % for art allocation for the original approved budgeted expenditure for the downtown public restroom project • Transfer funds from REET to Parks Construction Fund for construction of downtown public restroom • Vehicle propane conversions • Waterline replacement Action: Schedule for full Council 5. Brief Update on City's Financial Relationship with Sno-Isle Mr. James reviewed a comparison of library tax, population, cost per person for cities in the Sno-Isle district. A financial statement provided by Sno-Isle of what is spent on each library in the district revealed Edmonds residents pay approximately $750,000 more than Sno-Isle spends operating the Edmonds library. There may be an opportunity to revisit the financial relationship with Sno-Isle and options such as Sno-Isle providing funds for a reserve. Discussion followed regarding Woodway not being a member of the Sno-Isle district, whether residents' library needs are changing and whether the model needs to be changed, potential for relocating the library to Highway 99 and repurposing the existing building, changes in Sno-Isle's model with regard to building ownership, and exploring other options/models. Action: Councilmember Teitzel will confer with Mr. Taraday about legal options. The meeting was adjourned at 8:50 p.m. Q Packet Pg. 481 10.1.b PARKS, PLANNING AND PUBLIC WORKS COMMITTEE MEETING October 10. 2017 Elected Officials Present Councilmember Neil Tibbott (Chair) Councilmember Kristiana Johnson Also Present Noal Leonetti, Student Representative Staff Present Phil Williams, Public Works Director Carrie Hite, Parks & Recreation Director Shane Hope, Development Services Director Rob English, City Engineer Bertrand Hauss, Transportation Engineer Kernen Lien, Senior Planner Jerrie Bevington, Recorder The meeting was called to order at 7:23 p.m. in the Jury Meeting Room. Authorize Parks and Recreation Department to Dispose of Surplus Equipment Ms. Hite described items proposed to be surplused: • Approximately 1,000 old and mismatched brick pavers accumulated from past projects. Ballard Re -Use Salvage will accept them at no cost. • Print photography equipment, miscellaneous small supplies and chemicals. Intend to sell equipment with proceeds going into Youth Scholarship Fund; if unable to sell, equipment will be donated. • Miscellaneous equipment located under grandstand at Civic Center Park. Usable/functional equipment will be relocated to another storage facility; unusable equipment will be safely disposed of. Discussion followed regarding installation of storage at the old Public Works site and construction of storage shed at City Park shop, disposal of miscellaneous Police and Public Works equipment located under the grandstands, potentially selling/donating photography equipment to Edmonds Community College, disposal of grandstand materials, and timeline for development of Civic Center Park. Action: Schedule on Consent Agenda 2. Utility Easements for Existing Utilities within the Providence/Verdant Health & Swedish/Stevens Campus Mr. English relayed expansion of the Swedish/Stevens Campus in 2014 included relocation/improvement of several sewer, water and stormwater facilities. Securing easements was delayed until the improvements were completed. The project is now complete and the Commission recently approved the proposed easements. Mr. English responded to questions regarding ownership and responsibility for maintenance of underground equipment and capacity of the improvements. Action: Schedule on Consent Agenda 3. Authorization for Mayor to Approve Recording of a Public Pedestrian Easement along Edmonds Way adjacent to 10032 Edmonds Way Mr. English distributed a cross section of the building, sidewalk, and roadway as well as a site map of the first phase of the Westgate Village project on SR-104 & 100t". He identified the 106-foot pedestrian easement, required because a portion of the sidewalk will be located on private property Discussion followed regarding the location of the frontage improvements, existing sidewalk, sewer connection fees, transportation and park impact fees, low and moderate housing units in the Packet Pg. 482 10.1.b 10/10/17 PPP Committee Minutes, Page 2 development, Architectural Design Board review, lack of bicycle lanes on SR-104, and including graphics of the development in the Development Services Update (February 2018). Action: Councilmember Johnson supported forwarding to full Council so the public could see the materials; Councilmember Tibbott preferred the Consent Agenda. If on Consent Agenda, include the materials staff distributed in the packet. 4. Professional Services Agreement with MIG for the ADA Transition Plan Transportation Engineer Bertrand Hauss reviewed the American's with Disabilities Act; requirements of the ADA Transition Plan; curb ramp evaluation; priority chart; and maps of high, medium and low curb ramp and sidewalk and traffic signal barrier removal projects. He reviewed the total cost of upgrades ($151,500,000) and current annual budget ($220,000). The goal of the Plan is to identify a strategy to remove barriers and establish a schedule and funding strategy. He reviewed a 15-year schedule for the projects by category, highlighted elements of the funding strategy and described public outreach. Discussion included examples of sidewalk barriers, modifying priorities based on citizen requests, grant funds secured to improve pedestrian crossings including upgrading curb ramps, ADA plan for City buildings and upcoming ADA plan for Parks, cost of this Plan, how priorities are determined, cost to have ADA ramps constructed by a contractor versus inhouse, additional staff required to do inhouse, and prioritizing short walkways. Action: Schedule for full Council 5. Fishing Pier Rehabilitation Project Mr. English recalled the center joint repair did not meet strength testing at the end of project in 2016. The contractor remobilized in July 2017 including conducting bond strength tests. In mid -September the contractor stated they would remedy the deficient repairs; the City's consultant is evaluating their proposed method. The request is an increase in budget authority of $75,000 for inspection, testing, etc. Discussion followed regarding concern the proposed remedy will not meet testing standards, who pays to remedy the deficient repair, and legal advice that the City give the contractor an opportunity to make the repair. Ms. Hite clarified the deficient repair affects the longevity of the fishing pier; it is not in danger of being closed. Action: Schedule for full Council next week 6. Critical Area Ordinance Section 23.40.220(c)(7)(a) Mr. Lien explained there were public comments regarding this section (allowed activities) at the time of the CAO update. Allowed activities which include select vegetation removal such as hazard trees and invasive species are not required to have a full critical areas report. Prior to the CAO update, there was no limit on the amount of area that could be cleared. With the CAO update, a limit of 1500 within a 3-year cumulative period was established without a critical areas report. Removal of more than 1500 requires a critical area report prepared by a qualified professional. Revisions suggested in the agenda memo (prepared by Councilmember Buckshnis) included, 1) adding "bona fide restoration projects," 2) establishing a different threshold, 3) City select non-profit organizations that do restoration projects and if a group works with them, a critical area report is not required. The origin of the1500 square foot limit was Seattle's CAO. He suggested the PPP committee request the Planning Board consider this issue and provide a recommendation. Packet Pg. 483 10.1.b 10/10/17 PPP Committee Minutes, Page 3 Mr. Lien relayed the agenda memo refers to the SMP and CAO. The SMP adopted a specific version of the CAO; changing the allowed activity provision in the COA does not change how the provision is implemented in shoreline jurisdiction (which includes the Edmonds Marsh). He did not recommend amending the SMP until the 2019 update. Discussion followed regarding the process for review and public hearing by the Planning Board and Council and review by the State, the recent critical areas report prepared and approved for removal of invasive species in the Edmonds Marsh, and definition of a qualified professional in the CAO. Action: Schedule on Consent Agenda to refer to Planning Board The meeting was adjourned at 9:06 p.m. Packet Pg. 484 10.1.c PUBLIC SAFETY & PERSONNEL COMMITTEE MEETING October 10, 2017 Elected Officials Present Staff Present Councilmember Mike Nelson (Chair) Councilmember Adrienne Fraley-Monillas The meeting was called to order at 7:24 p.m. in the Police Training Room Including Women & Minority Business Enterprises (WMBE) in the City's Purchasing Policies Councilmember Nelson relayed the packet included Seattle and Snohomish County's policies. This issue arose when the Finance Committee reviewed the City's purchasing policies and procedures and discovered the City did not have policies related to WMBE. Following a brief discussion, committee requested: • Determine whether other cities Edmonds' size include WMBE in their purchasing policies • Councilmembers Buckshnis and/or Teitzel provide background • Staff describe implications Action: Need more information The meeting was adjourned at 7:28 p.m. Packet Pg. 485